cp12-20-2012No Council Workshop
Reception for Council Member Yost — 7:00 p.m.
AGENDA
REGULAR MEETING - HUTCHINSON CITY COUNCIL
THURSDAY, DECEMBER 20, 2012
1. CALL TO ORDER - 5:30 P.M.
2. INVOCATION - Seventh Day Adventist Church
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
5. PUBLIC COMMENTS
6. MINUTES
(a) REGULAR MEETING OF DECEMBER 11, 2012
Action - Motion to approve as presented
7. CONSENT AGENDA (purpose: only for items requiring Council approval by external entities that would otherwise
ave een delegated to t e City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 14084 - A RESOLUTION APPROVING DISPOSAL OF SURPLUS POLICE
DEPARTMENT PROPERTY
2. ORDINANCE NO. 12 -0701 -AN ORDINANCE REVISING SECTION 90.01 -ICE AND SNOW ON
PUBLIC SIDEWALKS AND TRAILS (WAIVE FIRST READING AND SET SECOND READING
AND ADOPTION FOR JANUARY 8, 2013)
(b) CONSIDERATION FOR APPROVAL OF IMPROVEMENT PROJECT CHANGE ORDER NO. 2-
LETTING NO. 5, PROJECT NO. 12 -06 - TRUNK HWY 15 RETAINING WALL
RECONSTRUCTION
(c) CONSIDERATION FOR APPROVAL OF ITEMS FOR JEFFERSON STREET SE
RECONSTRUCTION PHASE 1 PROJECT (LETTING NO. 1, PROJECT NO. 13 -01) - ORDERING
PREPARATION OF REPORT ON IMPROVEMENT, RECEIVING REPORT AND CALLING
HEARING ON IMPROVEMENT
(d) CONSIDERATION FOR APPROVAL OF ISSUING MASSAGE LICENSE TO BALANCE CENTER
LLC LOCATED AT 200 FRANKLIN STREET SOUTH
(e) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
Action - Motion to approve consent agenda
8. PUBLIC HEARINGS - 6:00 P.M. - NONE
CITY COUNCIL AGENDA —DECEMBER 20, 2012
9. COMMUNICATIONS RE VESTS AND PETITIONS (Purpose: to provide Council with information
necessary to craft wise po icy. A ways oo ing toward the Juture, not monitoring past)
10.
(a) RESOLUTION NO. 14070 — RESOLUTION AMENDING 2013 FEE SCHEDULE PERTAINING TO
LIQUOR LICENSE FEES
Action — Motion to reject — Motion to approve
11. NEW BUSINESS
(a) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 14085 — RESOLUTION DETACHING
STRITESKY PROPERTY FROM CITY OF HUTCHINSON
Action — Motion to reject — Motion to approve
(b) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 14086 — A RESOLUTION
APPROPRIATING $250,000 FOR THE CONSTRUCTION OF THE HUTCHINSON BUSINESS
INCUBATOR
Action — Motion to reject — Motion to approve
(c) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 14069 — A RESOLUTION ADOPTING
THE 2013 COMPENSATION PLAN
Action — Motion to reject — Motion to approve
(d) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 14071 — A RESOLUTION ADOPTING
2013 CREEKSIDE FUND BUDGET
Action — Motion to reject — Motion to approve
(e) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 14072 — A RESOLUTION ADOPTING
2013 REFUSE FUND BUDGET
Action — Motion to reject — Motion to approve
(f) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 14073 — A RESOLUTION ADOPTING
2013 LIQUOR FUND BUDGET
Action — Motion to reject — Motion to approve
(g) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 14074 — A RESOLUTION ADOPTING
2013 WATER BUDGET
Action — Motion to reject — Motion to approve
(h) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 14075 — A RESOLUTION ADOPTING
2013 SEWER BUDGET
Action — Motion to reject — Motion to approve
(i) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 14076 —A RESOLUTION ADOPTING
2013 STORM WATER UTILITY BUDGET
CITY COUNCIL AGENDA —DECEMBER 20, 2012
Action — Motion to reject — Motion to approve
(j) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 14077 —A RESOLUTION SETTING 2013
FINAL TAX LEVY FOR SPECIAL TAXING DISTRICT HUTCHINSON REDEVELOPMENT
AUTHORITY
Action — Motion to reject — Motion to approve
(k) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 14078 — A RESOLUTION SETTING 2013
FINAL TAX LEVY FOR SPECIAL TAXING DISTRICT HUTCHINSON ECONOMIC DEVELOPMENT
AUTHORITY
Action — Motion to reject — Motion to approve
(1) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 14079 — A RESOLUTION ADOPTING
THE GENERAL FUND BUDGET FOR FISCAL YEAR 2013
Action — Motion to reject — Motion to approve
(m)CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 14080 —A RESOLUTION SETTING 2013
CITY OF HUTCHINSON TAX LEVY
Action — Motion to reject — Motion to approve
(n) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 14081 — A RESOLUTION
TRANSFERRING FROM WATER, WASTEWATER, STORMWATER, AIRPORT CONSTRUCTION
TO 2012 IMPROVEMENT BOND CONSTRUCTION FUND AND 2012 IMPROVEMENT BOND
CONSTRUCTION FUND TO GENERAL FUND AND CAPITAL PROJECTS FUND FOR
ENGINEERING AND ADMINISTRATION FEES
Action — Motion to reject — Motion to approve
(o) CONSIDERATION FOR APPROVAL OF ADOPTING FIVE -YEAR CAPITAL IMPROVEMENT PLAN
Action — Motion to reject — Motion to approve
12. GOVERNANCE ( Purpose. to assess past organizationalperformance, develop policy that guides the organization and
Counci and manage the logistics of the Council. May include monitoring reports, policy development and governance
process items)
(a) CITY OF HUTCHINSON FINANCIAL REPORTS FOR NOVEMBER 2012
(b) CITY OF HUTCHINSON INVESTMENT REPORT FOR NOVEMBER 2012
13, MISCELLANEOUS
14. ADJOURN
MINUTES
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, DECEMBER 11, 2012
1. CALL TO ORDER — 5:30 P.M.
Mayor Steve Cook. ca e t e meeting to order. Members present were Mary Christensen, Chad Czmowski, Bill
Arndt and Eric Yost. Others present were Jeremy Carter, City Administrator, Kent Exner, City Engineer and
Marc Sebora, City Attorney.
2. INVOCATION — Due to the absence of the pastor, the invocation was dispensed.
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS. DONATIONS AND COMMUNITY SERVICE TO THE CITY
Council Member Christensen congratulated Miles Seppelt and the EDA on the receipt of an economic
development marketing award.
Mayor Cook recognized the organizations involved with the Hutchinson Sign Project. They included:
Ambassadors, 3M, Bunch Foundation, Solutions Union Inc., Rotary Club, Oddfellows Lodge, American Legion,
Masonic Temple, Hutchinson Community Foundation and Crow River SnoPros. Individuals involved included
Jessica Wendland, Corey Steams and Robert Hantge.
Mayor Cook also recognized Randy Abelson and Nick Nelson from HUC that assisted with the hurricane
cleanup on the east coast.
5. PUBLIC COMMENTS
6. MINUTES
(a) REGULAR MEETING OF NOVEMBER 27, 2012
Motion by Czmowski, second by Arndt, to approve the minutes as presented. Motion carried unanimously.
7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would otherwise
have been delegated to t e City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 14068 — RESOLUTION SUPPORTING LOCAL DEPUTY REGISTRAR
MAINTENANCE OF LOCAL DRIVER LICENSE AND STATE IDENTIFICATION SERVICES
2. ORDINANCE NO. 12 -699 — AN ORDINANCE AMENDING SECTION 31.28 OF THE
HUTCHINSON CITY CODE — AIRPORT COMMISSION (SECOND READING AND ADOPTION)
3. ORDINANCE NO. 12 -700 — AN ORDINANCE AMENDING SECTION 113.99 OF THE
HUTCHINSON CITY CODE — TOBACCO REGULATIONS (SECOND READING AND
ADOPTION)
(b) CONSIDERATION FOR APPROVAL OF ISSUING SHORT -TERM GAMBLING LICENSE TO
CROW RIVER CUTTERS — NATIONAL WILD TURKEY FEDERATION ON FEBRUARY 9, 2013,
CITY COUNCIL MINUTES — DECEMBER 11, 2012
AT CROW RIVER GOLF CLUB
(c) CONSIDERATION FOR APPROVAL OF AMENDING ARTICLE I OF THE ARTICLES OF
INCORPORATION OF HUTCHINSON HEALTH CARE RENAMING THE CORPORATION TO
" HUTCHINSON HEALTH"
(d) CONSIDERATION FOR APPROVAL OF ADOPTING AMENDED BYLAWS OF HUTCHINSON
HEALTH CARE
(e) CONSIDERATION FOR APPROVAL OF 2013 LICENSE RENEWALS
(f) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
Items 7(a)l, 7(c), and 7(d) were pulled for separate discussion. Motion by Arndt, second by Christensen, to
approve the consent agenda with the exception of the items noted. Motion carved unanimously.
Item 7(a)1 had further discussion. Jeremy Carter, City Administrator, explained that local motor vehicle
deputy registrars are requesting an increase for driver license fees. The request is an increase from $5.00 to
$10.00. This is due to increased processing time with new federal background triple checks, as well as the
responsibility of the local offices to enter medical information for commercial drivers, which was previously
the responsibility of the State. This fee will cover a fifteen year record retention storage area,
computer /equipment replacement, printing of previously - supplied state forms and labor costs.
Motion by Arndt, second by Yost, to approve Item 7(a)l. Motion carried unanimously.
Item 7(c) had further discussion. Jeremy Carter, City Administrator, explained that, as part of the integration
between Hutchinson Area Health Care and the Hutchinson Medical Center, Hutchinson Area Health Care is
looking to amend their Articles of Incorporation to allow for a name to "Hutchinson Health ". Resolution No.
14082 was drafted to approve the changes to the Articles of Incorporation for the name change.
Motion by Yost, second by Arndt, to approve Item 7(c). Motion carried unanimously.
Item 7(d) had further discussion. Mayor Cook noted that this too is a formality as part of the hospital
integration. Since the approval in October, some revisions were made to the bylaws pertaining to the
number of board of directors appointed by the City, allowing for the appointment of physician directors to
the Board, the creation of a special voting class of directors with regard to decisions involving a physician's
services agreement, giving the City more autonomy in the appointment of the City Director to the Board,
eliminating the membership rights of the City under the bylaws and adjusting the operating parameters under
which Hutchinson Health is to operate as contained in the amended lease agreement. Resolution No. 14083
was drafted to encapsulate these changes.
Motion by Arndt, second by Christensen, to approve Item 7(d). Motion carried unanimously.
8. PUBLIC HEARINGS — 6:00 P.M.
(a) TRUTH IN TAXATION HEARING
Jeremy Carter, City Administrator, provided a presentation on the City's proposed 2013 tax levy. Mr. Carter
reviewed the City's mission statement as well as the six core areas of focus. These include public safety,
health & recreation, transportation, economic development, environment and good government. Mr. Carter
again explained that the purpose of tonight's hearing is to review the proposed tax levy for 2013. Mr. Carter
explained the process on how market values are set and the process a resident should follow if they wish to
request they be adjusted. Mr. Carter also explained the market value exclusion program and the timeline for
the 2013 budget process.
2 (.0 (�L)
CITY COUNCIL MINUTES — DECEMBER 11, 2012
Mr. Carter noted that the proposed 2013 tax levy is to have a 0% debt levy increase and a 0% general fund
levy increase. Additional transfers from other funds will be used to offset the budget balance. Low
insurance and workers' compensation costs have been controlled and not caused increases to the budget.
Mr. Carter reviewed expenditures and revenues for the 2013 general fund budget, as well as staffing levels
and personnel departments. Mr. Carter also reviewed the various levy scenarios that have been discussed by
the Council. These levies include various increases in the general fund levy and the debt levy. Mr. Carter
also reviewed a five -year budget out to the year 2017. Ongoing cost - containment initiatives include the
following: volunteer program, wellness program, debt management plan, facilities improvement program,
equipment/vehicle replacement program, service prioritization/service level discussions, additional revenue
streams and additional expense reduction opportunities.
Cody Claycamp, 901 Hwy 15 South, presented before the Council. Mr. Claycamp asked what the taxes are
going towards within the police department budget. Mayor Cook and Mr. Carter explained that the funds go
towards personnel, utilities and equipment.
Motion by Arndt, second by Czmowski, to close public hearing. Motion carried unanimously.
9. COMMUNICAIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information
necessary to cra t wise o Always looking towara t e uture, not monitoring past)
(a) DISCUSSION OF CROSSWALK FLAGS
Mayor Steve Cook spoke of a crosswalk flag system that he is aware of that the City of Salt Lake City uses.
Flags are located along the sidewalks on either side of a crosswalk and then the pedestrian puts out the flag
when they wish to cross in the crosswalk. The pedestrian then places the flag in the holder upon crossing.
Mayor Cook suggested using such a system at 1 Avenue South and 3` Avenue South crossing Main Street.
Kent Exner, City Engineer, spoke briefly on some research he completed on the use of crosswalk flags. Mr.
Exner spoke of some downsides to the system such as flags disappearing and the minimal cost of canisters.
Mr. Exner noted that Mn/DOT should be consulted since the avenues being recommended do cross Main
Street/Hwy 15 and the flag holders would need to be placed in Mn/DOT's right -of -way.
Council Member Christensen asked what would happen if all the flags are on one side of the street when a
pedestrian wishes to cross and no flaps are available on the side they are crossing from. She also had
concerns of individuals possibly playing with the flags and not really using them to cross the street. She
inquired as to the problem pedestrians have with crossing currently. She expressed perhaps drivers need to
be re- educated on crosswalks.
Council Member Arndt expressed that he feels the system isn't necessary if the pedestrians and drivers are
alert and aware and follow driving rules.
Kent Exner noted he will do some more research on this topic and bring information back to the Council.
10. UNFINISHED BUSINESS
(a) REVIEW OF PROPOSED CHANGES TO CITY ORDINANCE SECTION 90.01— ICE AND SNOW ON
PUBLIC SIDEWALKS AND TRAILS
Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that at the last Council
meeting, discussion was held regarding additional snow removal requirements for city residents for trails.
The main issue with the discussion held was the wording on how city services for snow removal from trails
was to be billed. The language proposed is to bill for these services in the same manner other city services
are invoiced.
Motion by Czmowski, second by Cook, to approve proposed changes to City ordinance Section 90.01.
Motion carried unanimously.
c0(9—)
CITY COUNCIL MINUTES— DECEMBER 11, 2012
11. NEW BUSINESS
(a) DISCUSSION OF RESIDENTIAL LEAF VACUUM SERVICE ANNUAL REPORT
John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that a 52% increase
was seen in the volume of leaves vacuumed from the previous year. In order to manage the increase,
personnel hours were increased 38% and the Vac -All was used the entire season. The increased volumes are
attributed to more residents using the service. Staff is recommending that a third leaf vacuum be added to
the operation to adhere to the schedule early in the season and to reduce overtime. The cost of a vacuum is
approximately $33,000 - $35,000. Mr. Olson reviewed ongoing equipment maintenance needed for the
vacuums. Mr. Olson also mentioned that one accident was had this season when a vacuum was backing up
and struck a parked vehicle. Plans are to continue this service into the foreseeable future unless inadequate
resources require its elimination. This service remains one of the most popular services provided by the
City.
(b) CONSIDERATION FOR APPROVAL OF ALLOCATING FUNDS FOR CENTER FOR THE ARTS AND
PUBLIC ARTS COMMISSION
Jeremy Carter, City Administrator, presented before the Council. Mr. Carter noted that a workshop was held
on November 27, 2012, to discuss ideas, opportunities, goals and a framework with which to increase the
presence of art within the community. Both the Center for the Arts and the Public Arts Commission have
asked the City Council to consider being a partner in making initiatives successful and sustainable.
Discussion at the workshop included the City providing a $15,000 annual contribution over the next three
years to the Center for the Arts to help in its establishment. Additional discussion was held on contributing
an additional $5000 in 2013 and 2014 to match other non -grant fundraising contributions or new
memberships in each year. The funds for these contributions are proposed to come out of the Community
Improvement Fund.
At the workshop, the Council also discussed an "Art Walk" concept as proposed by the Public Arts
Commission. The budgeted amount for the concept is $22,000. The Art Walk idea is to place smaller pieces
of art throughout the community in specific areas that could be replaced or remain depending on feedback
received. Previously the Council had appropriated $25,000 in seed money to the Public Arts Commission
for projects. These funds are in the public sites fund to be used for this purpose. The suggested $22,000
could be equally allocated half from the public sites fund and half from the capital projects fund.
Motion by Christensen, second by Cook, to approve allocating $15,000 /year for three years, with an
additional up to $5000 for 2013 and 2014 for matches for the Center for the Arts, funds coming from the
Community Improvement Fund. Motion carried unanimously.
Motion by Yost, second by Christensen, to allocate $22,000 for the Public Arts Commission "Art Walk"
project, with splitting the funds between the public sites fund and the capital projects fund. Motion carried
unanimously.
12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the organization and
Councie the logistics of the Council. May include monitoring reports, policy development and governance
process items)
(a) RESOURCE ALLOCATION COMMITTEE MEETING MINUTES FROM NOVEMBER 6, 2012, AND
DECEMBER 4, 2012
(b) HUTCHINSON UTILITIES COMMISSION MINUTES FROM OCTOBER 31, 2012
(c) PARKS, RECREATION, COMMUNITY EDUCATION BOARD MINUTES FROM NOVEMBER 5, 2012
13. MISCELLANEOUS
Mary Christensen — Council Member Christensen asked about the ice rink at Park Elementary. She inquired
U (0-)
CITY COUNCIL MINUTES —DECEMBER 11, 2012
as to whether or not that could be labored by a City employee instead of neighborhood residents? Council
Member Christensen would like to see a cost breakdown as to what the costs involved are to operate the rink
at Park Elementary.
Bill Arndt — Council Member Arndt reminded snowmobilers of proper snowmobiling conduct
Jeremy Carter — Mr. Carter reminded the Council of the Imagine Hutchinson event being held at the Center
for the Arts on December 13, 2012.
Mr. Carter also commented that on October 23, 2012, the Council adopted an ordinance amending the lease
agreement with Hutchinson Health Care. In that lease agreement was a Section 13 pertaining to conditions
subsequent. This section is to be removed. This section stated that HHC would take care of the IRS filing,
however actually the City will be responsible for the filing.
Motion by Yost, second by Cook, to recognize that Section 13 will be removed from the lease agreement
adopted on October 23, 2012. Motion carried unanimously.
Kent Exner — Mr. Exner provided updates on the transportation plan and the Hwy 15 South/CSAH 115
roundabout.
Steve Cook - Mayor Cook suggested setting Jeremy Carter's review for January 8, 2013, at 4:00 p.m.
Motion by Christensen, second by Arndt, to set Jeremy Carter's review for 4:00 p.m. on January 8, 2013.
Motion carried unanimously.
Motion by Arndt, second by Yost, to set recognition event for Eric Yost at 7:00 p.m. on December 20, 2012.
Motion carried unanimously.
Mayor Cook also noted that staff indicated that they would be working on ordinances pertaining to food carts
and to licenses. Marc Sebora, City Attorney, stated examples will be at the January 8, 2013, Council
meeting.
14. ADJOURN
Motion by Arndt, second by Christensen, to adjourn at 7:50 p.m. Motion carried unanimously.
LP (a)
RESOLUTION TO DISPOSE OF SURPLUS POLICE
DEPARTMENT PROPERTY
Resolution No. 14084
WHEREAS, the Hutchinson Police Department has accumulated surplus
property.
AND WHEREAS, the police department has determined that it is in possession
of surplus property.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF HUTCHINSON, MINNESOTA.
That the Hutchinson City Council hereby approves the disposal of all VHF radio
equipment. All of this equipment with value will be sold in a commercially viable
manner. The remaining equipment, which has no monetary value, will be disposed of in
an appropriate manner.
Adopted by the City Council this 20th day of December, 2012.
Mayor
City Administrator
1(
Ordinance No. 12 -0701
AN ORDINANCE AMENDING SECTION 90.01 OF THE HUTCHINSON CITY CODE PERTAINING TO SNOW
REMOVAL FROM SIDEWALKS TO INCLUDE SNOW REMOVAL FROM TRAILS
Be it ordained by the City Council of the City of Hutchinson that Section 90.01 of the Hutchinson City
Code is hereby amended as follows:
§ 90.01 ICE AND SNOW ON PUBLIC SIDEWALKS AND TRAILS.
(A) Ice and snow a nuisance. All snow and ice remaining upon public sidewalks and trails is hereby
declared to constitute a public nuisance and shall be abated by the owner or tenant of the abutting
private property within 24 hours after the snow or ice has ceased to be deposited. The owner or tenant
shall provide a minimum four (4) feet of clearance on the sidewalk or trail adjacent to their property.
(B) City to remove snow and ice; property owner to be billed. The city may cause to be removed
from all public sidewalks and trails, beginning 24 hours after snow or ice has ceased to fall, all snow or
ice which may be discovered thereon, and it shall keep a record of the cost of that removal and the
private property adjacent to which accumulations were found and removed. The owner of the property
from which the accumulations were removed shall be invoiced for payment of those services in the
same manner of all city invoices for services.
(C) Cost of removal to be assessed. Should the bill for removal services remain unpaid, the City
Administrator shall, upon direction of the Council, and on receipt of the information provided for in the
preceding division, extend the cost of the removal of snow or ice as a special assessment against the lots
or parcel of ground abutting on walks which were cleared, and these special assessments shall at the
time of certifying taxes to the County Auditor be certified for collection as other special assessments are
certified and collected.
(D) Civil suit for cost of removal. The City Administrator shall, in the alternative, upon direction of
the Council, bring suit in a court of competent jurisdiction to recover from the persons owning land
adjacent to which sidewalks and trails were cleared, as provided in division (B) hereof, the cost of the
clearing and the cost and disbursement of a civil action therefor.
(E) City Administrator to report sidewalks cleared. The City Administrator shall present to the
Council at its first meeting after snow or ice has been cleared from the sidewalks as provided in division
(B) hereof the report of the city thereon, and shall request the Council to determine by resolution the
manner of collection to be used as provided in divisions (C) or (D) of this section.
Adopted by the City Council this 8 day of January, 2013.
Attest:
Jeremy J. Carter, City Administrator Steven W. Cook, Mayor
I L d'
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TO: Mayor & City Council
FROM: Kent Exner, DPW /City Engineer
RE: Consideration of Improvement Project Change Orders
DATE: 12/20/2012
As construction has proceeded on the below listed projects there has been additional work, project scope revisions,
and/or construction staging changes. The items specified below have been identified and deemed necessary to
satisfactorily complete the projects. The following Change Orders are proposed as noted:
o Change Order No. 2 — Letting No. 5/Project No. 12 -06 — TH 15 Retaining Wall
This Change Order addresses repair of existing catch basin at southwest corner of 4th Ave SW & THIS;
exploration for existing water service at 406 Main St S (TH15 S); rework of modular block wall and caps at 446
Main St S (TH15 S); change planned castingfor new catch basin at northwest corner of5th Ave SW & TH15 and
additional truck route traffic controls. This revision does not affect the completion date on the project. This
additional work results in an increase to the contract in the amount of $3,024.18
We recommend that the attached project Change Orders be approved.
cc: Jeremy Carter, City Administrator
n(b)
STATE AID FOR LOCAL TRANSPORTATION
CHANGEORDER
City/County of City of Hutchinson
Nov 2007
Change Order No. 2__
FEDERAL PROJECT NO.
STATE PROJECT NO.
LOCAL PROJECT NO.
CONTRACT NO.
Amount
SAP 430489 _000
L5P12 -06
L5P12 -08
CONTRACTOR NAME AND ADDRESS
LOCATION OF WORK
R & R Excavating
TH15 South Between 4th Ave & 5th Ave
TOTAL CHANGE ORDER AMOUNT
$3,024.18
1149 Hwy 22 South
Hutchinson, MN 55350
In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the work as altered by the following provisions.
In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the work as altered by the following provisions.
1) Repair of existing Catch Basin at southwest comer of 4th Ave SW & TH15.
2) Exploration for existing water service at 406 Main St S (TH15 S).
3) Rework of modular block wall and caps at 446 Main St S (TH15 S).
4) Change planned casting for new catch basin at northwest corner of 5th Ave SW & TH15.
5) Additional truck route traffic controls.
COST BREAKDOWN
Item No.
Item
Unit
Unit Price Ouanllly
Amount
Funding Category No. 001
2411.604.00002
MODULAR BLOCK WITH CAP
ILS
$342.25
1
$34215
2563.602
TRAFFIC CONTROL (SPECIAL)
EACH
$1,600.00
1
$1,600.00
3882.100
CONTRACTOR 10% ALLOWANCE
LUMP SUM
$274.93
1
$274.93
Funding Category No. 001 Total:
52,21718
Funding Category No. 002
2506.602
REPAIR CATCH BASINS
EACH
$170.00
1
$170.00
2508.516.00004
CASTING ASSEMBLY NEENAH R -3087 V
EACH
$250.001
1
$250.00
Funding Category No. 002 Total:
$420.00
Funding Category No. 003
2503.802
IWATER LEAK EXPLORATION/REPAIR
IHOUR
$258,001 1.5
$387.00
Funding Category No. 003 Total:
$387.00
Change Omer No. 2 Total:
$3,024.18
Funding category is required for federal projects.
;HANGS IN CONTRACT TIME (check onel
)us to this change the Contract Time:
a. [ J Is Increased by Working Days b. I X ] Is Not Changed
[ j Is Decreased by _ Working Days
[ ] Is Increased by _ Calendar Days c. [ ] May be revised if work affected the controlling operation
[ j Is Decreased by Calendar Days
1proved By Project Engineer: Kent Exner Approved By Contractor: R & R Excavating
Signed Signed
Date: Phone: 1320) 234 -4212 Date: Phone: (320) 587 -5918
Original to Project Engineer, Copy to Contractor
Once contract has been fully executed, forward a copy to DSAE for funding review:
The State of Minnesota Is not a participant In this contract; signing by the District State Aid Engineer is for FUNDING PURPOSES ONLY. Reviewed for compliance with
State and Federal Aid RulesiPollcy. Eligibility does not guarantee funds will be available.
This project is eligible for: Federal Funding State Aid Funding Local funds
District State Aid Engineer: Date:
Letting No. 1/Project No. 11 -01 - SAP 133 -117 -013 - Page 1 of 1
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TO: Mayor & City Council
FROM: Kent Exner, DPW /City Engineer
RE: Consideration of Items for Jefferson Street SE Reconstruction Phase 1 Project
(Letting No. 1 /Project No. 13 -01)
DATE: December 20, 2012
City staff requests that the City Council approve the appropriate Resolutions to set a Public Hearing for the
above referenced project at their January 22n meeting. City staff will be administering a Neighborhood
Meeting prior to the Public Hearing to familiarize adjacent property owners with the proposed project
improvements and potential assessment amounts.
We recommend that the attached Resolutions be approved.
cc: Jeremy Carter, City Administrator
n(C�
RESOLUTION NO. 14087
RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT
LETTING NO. 7 /PROJECT NO. 13 -01
WHEREAS, it is proposed to improve:
Jefferson Street SE from Washington Ave to Oakland Ave; roadway reconstruction, curb
and gutter, draintile installation, bituminous /concrete surfacing, stormwater /drainage, water
distribution, sanitary sewer, street lighting, sidewalks, landscaping, restoration and
appurtenances; and
WHEREAS, it is proposed to assess the benefited property for all or a portion of the cost of the improvement,
pursuant to Minnesota Statutes, Chapter 429,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT, the proposed improvement, called Letting No. 1 /Project No. 13 -01, be referred to the Engineer for
study and that that person is instructed to report to the Council with all convenient speed advising the Council
in a preliminary way as to whether the proposed improvement is necessary, cost - effective, and feasible;
whether it should best be made as proposed or in connection with some other improvement; the estimated
cost of the improvement as recommended; and a description of the methodology used to calculate individual
assessments for affected parcels.
Adopted by the Council this 20th day of December 2012.
Mayor: Steven W. Cook
City Administrator: Jeremy J. Carter
q(C-
HUTCHINSON PUBLIC WORKS/ENGINEERING DEPARTMENT
Hutchinson City Center/1 l l Hassan St SE/Hutchinson MN 55350 - 2522/320- 2344209/FAX 320 - 2344240
ENGINEERING REPORT & FEASIBILITY STUDY
TO:
Mayor & City Council
FROM:
Kent Exner, DPW /City Engineer
DATE:
December 20, 2012
SUBJECT:
Letting No. 11Project No. 13 -01
I have studied the following proposed improvements and find that the proposed project is feasible and recommend it
be constructed:
L1/P13 -01 Jefferson Street SE from Washington Ave to Oakland Ave; roadway reconstruction, curb and gutter,
draintile installation, bituminous/concrete surfacing, stormwater /drainage, water distribution, sanitary
sewer, street lighting, sidewalks, landscaping, restoration and appurtenances
ESTIMATED COST
TOTAL
Construction Cost
$1,W5,000
Engineering
$234,750
Administration
$93
Fiscal/Legallinterest
$46,950
Engineering Services - Geotechnical
$40,000
ESTIMATED TOTAL
$11,980,00-0
ESTIMATED FUNDING
TOTAL
Assessable Costs
$310,000
State Aid
$400,000
CI - Bonding
$640,600
CI - Watsr Funds
$31%000
City - Wastewater Funds
531 000
City - Storrnwater Funds
$0
ESTIMATED TOTAL
51,980
') (<)
RESOLUTION NO. 14088
RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT
LETTING NO. 1 /PROJECT NO. 13 -01
WHEREAS, pursuant to a resolution of the Council adopted December 20th, 2012, a report has been
prepared by Kent Exner, Public Works Director /City Engineer with reference to the following proposed
improvements:
Jefferson Street SE from Washington Ave to Oakland Ave; roadway reconstruction, curb
and gutter, draintile installation, bituminous /concrete surfacing, stormwater /drainage, water
distribution, sanitary sewer, street lighting, sidewalks, landscaping, restoration and
appurtenances; and
said report was received by the Council on December 27th, 2011
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. The Council will consider the improvement of such street(s)s in accordance with the report and the
assessment of benefited property for all or a portion of the cost of the improvement pursuant to Minnesota
Statutes, Chapter 429, at an estimated total cost of the improvement of $1,980,600.00.
2. A public hearing shall be held on such proposed improvements on the 22nd day of January, 2013,
in the Council Chambers of the Hutchinson City Center at 6:00 P.M., and the Clerk shall give mailed and
published notice of such hearing and improvements as required by law.
Adopted by the Hutchinson City Council this 20th day of December 2012.
Mayor: Steven W. Cook
City Administrator: Jeremy J. Carter
�(G)
STATE AID FOR LOCAL TRANSPORTATION
CHANGE ORDER
City /County of City of Hutchinson
Nov 2007
Change Order No. 2_
FEDERAL PROJECT NO.
STATE PROJECT NO.
LOCAL PROJECT NO.
CONTRACT NO.
Amount
SAP 430489 -000
L5P12 -06
L5P72 -06
CONTRACTOR NAME AND ADDRESS
LOCATION OF WORK
R & R Excavating
TH15 South Between 4th Ave & 5th Ave
1149 Hwy 22 South
Hutchinson, MN 55350
TOTAL CHANGE ORDER AMOUNT
$3,024.18
In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the work as altered by the following provisions.
In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the work as altered by the following provisions.
1) Repair of existing Catch Basin at southwest comer of 4th Ave SW & TH15.
2) Exploration for existing water service at 406 Main St S (TH15 S).
3) Rework of modular block well and raps at 446 Main St S (TH75 S).
4) Change planned casting for new catch basin at northwest corner of 5th Ave SW & TH15.
5) Additional truck route traffic controls.
COST BREAKDOWN
hem No.
item
Unit
Unit Price JQuantlty
Amount
Funding Category No. 001
2411.804.00002
MODULAR BLOCK WITH CAP
ILS
$342.25
1
$342.25
2563.602
TRAFFIC CONTROL (SPECIAL)
EACH
$1,600.00
1
$1,600.00
3882.100
CONTRACTOR 10% ALLOWANCE
LUMP SUM
$274.93
1
$274.93
Funding Category No. 001 Total:
$2,217.18
Funding Category No. 002
2506.602
REPAIR CATCH BASINS
EACH
$170.00
1
$170.00
2506.516.00004
CASTING ASSEMBLY NEENAH R -3067 V
EACH
$250.001
1
1 $250.00
Funding Category No. 002 Total:
1 $420.00
Funding Category No. 003
2503.802
WATER LEAK EXPLORATION /REPAIR
HOUR
$268.001 1.5
1 $387.00
Funding Category No. 003 Total:
1 $387.00
Change Order No. 2 Total:
1 $3,024.18
Funding category is required Tor federal projects.
;RANGE IN CONTRACT TIME (check one)
)us to this change the Contract Time:
a. [ ] Is Increased by _ Working Days b. [ X ] Is Not Changed
[ ] Is Decreased by _ Working Days
[ ] Is Increased by _ Calendar Days c. [ ] May be revised if work affected the controlling operation
[ ] Is Decreased by Calendar Days
1pproved By Project Engineer. Kent Exner Approved By Contractor: R & R Excavating
Signed Signed
Date: Phone: (320) 2344212 Date: Phone: (320) 587 -5918
Original to Project Engineer, Copy to Contractor
Once contract has been fully executed forward a copy to OSAE for funding review:
The State of Minnesota Is not participant In this contract; signing by the District State Aid Engineer Is for FUNDING PURPOSES ONLY. Reviewed for compliance with
State and Federal Aid RulesIPolicy. Eligibility does not guarantee funds will be available.
This project is eligible for: Federal Funding State Aid Funding Local funds
District State Aid Engineer: Date:
Letting No. 1/Project No. 11 -01 - SAP 133 -117 -013 - Page 1 of 1
q(c)
e'�
MEMORANDUM
POLICE / EMERGENCY MANAGEMENT SERVICES
TO: Mayor & Council /
FROM: Chief Daniel Hatten��/
DATE: December 13, 2012
RE: Consent Agenda — Massage License Application
A background check was conducted on Patti Lowinske for the purpose of her obtaining
a massage license in the City of Hutchinson. Ms. Lowinskie is planning to operate her
business out of 200 Franklin St SW.
Patti Lowinske does not have a criminal history or any violations on her driving record.
There have been no judgments or liens filed against her.
It would be my recommendation to grant the massage license to Patti Lowinske.
/blm
2012 -01 -0022
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Ciry o}
Ill Hassan Street Southeast
Hutchinson, MN 55350
(320) 587 -5151 Fax (320) 234 -4240
City of Hutchinson
Application for Massage Service License
(Under Ordinance No. 119)
3L16 Soh ftr Sit) /�cic:�r f ?:4 yJ/1 ��35Z)
Address City State Zip
6X `�33
Business Name Phone Number
a F� ir�l /rrr
S& "l --tiij ti v 0 .3 va
Business Address City State Zip
Zonin i
'verb the proposed use is attoned in this coning district
Information
Corporate Name
License Fee: $175
Operating Year: /�
Phone Number
State
Owner(s) /Corporate Officer(s) (list names and addresses of all persons have a beneficial interest in the
business/corporation)
Name:
Address City State
Name:
Zip
Address Ciry State
*If necessary, list additional owners) /corporate o cer(s) on a separate sheet ofpaper
Zip
Lessee (if a livable
Name:
Address City State
Zip
involved in
Name:
Name:
Address Ciry
*tfnecessarv. list additional operators on a separate sheet of Paper
State Zip
City of Hutchinson
Application for Massage Service
Page 2 of 5
Nature
1 ell�t�E� ���� tr��iscCo S4rs
Insurance Coverage Information (attach public liability insurance policy or certificate of insurance that meets or exceeds
limits established in City Ordinance 6.43; Subsection 7
P tak
fa'r+9'I
�Y ra
T�
Insurance Company
Agent's Name
12M �6
Address
City State Zip
� s i 5
'5
Phone Number
Fax Number
Background Statement
Have you or any operators been convicted of any crime, misdemeanor, or violation of any municipal ordinance, other
than traffic violations?
❑ YES NO
If yes, state nature of offense and punishment or penalty therefore:
Manager Information (Ordinance 6.43 subsection 6 requires that the manager of the establishment be "a natural person wh
is a res of the City" Please complete the following confirming compliance with this ordinan
L ;Ve- Gi S�.'j
Manager Name Phone Number
3 /O 5 - M 170c' SLC ' �l I 'M
Manager Address City State Zip
Checklist (all items must be checked "yes" in order for the application to be processed)
The following items need to be completed and/or attached in order for the application to be processed:
Copy of insurance that meets or exceeds limits established in the ordinance: dyes ❑ no
Application fee paid in full (check or money order): d yes ❑ no
Application comp in full and signed: es ❑ no
C) w)
City of Hutchinson
Application for Massage Service
Page 3 of 5
I hereby certify that I have completely filled out the entire above application, together and that the application is true,
correct, and accurate.
I fully understand that any person who violates any provision of the Massage Services Ordinance No. 6.43 is guilty of a
misdemeanor and upon conviction thereof shall be punished by a fine not exceeding $500 or by imprisonment for a period
not exceeding 90 days or both, plus, in either case, the costs of prosecution.
i
>O
Signature of
Print
Date
J Title
NOTE. No application will be forwarded to the City Council unless received one week prior to the regular Council
meeting, filled out in completion, and fee payment is attached.
Internal Use Only
Zoning/
Building:*pproved ❑denied Notes:
Fire ❑ approved ❑ denied Notes:
Police approved ❑ denied Notes:
City Council ❑ approved ❑ denied Notes:
H:Li «nsewAppliwtionsslassge.doc
f) Lj)
CITY OF HUTCHINSON
R55CKREG
LOG22001VO
Council Check Register
12/14/2012
12/13- 12/20/12
Check #
Ck Date
Amount Vendor/ Explanation
Account Description
173633
12/20/2012
714.08 ACE HARDWARE
MOTOR FUELS & LUBRICANTS
173634
12/20/2012
53.44 ALPHA WIRELESS
COMMUNICATIONS
173635
12/20/2012
90.85 AMERICAN FAMILY INS CO.
ACCRUED LIFE INSURANCE
173636
12/20/2012
57.00 AMERICAN WATERWORKS ASSN
DUES & SUBSCRIPTIONS
173637
12/20/2012
10.50 AMERICAN WELDING & GAS
CENTRAL GARAGE REPAIR
173638
12/20/2012
68.77 AMERIPRIDE SERVICES
CONTRACT REPAIR & MAINTENANCE
173639
12/20/2012
435.24 ANIMAL MEDICAL CENTER ON CROW
OTHER CONTRACTUAL
173640
12/20/2012
141.70 ARCTIC GLACIER PREMIUM ICE INC
COST OF MIX & SOFT DRINKS
173641
12/20/2012
200.00 ARM OF MINNESOTA
TRAVEL SCHOOL CONFERENCE
173642
12/20/2012
423.00 ARNESON DISTRIBUTING CO
COST OF SALES -BEER
173643
12/20/2012
40.29 ATKINSON, TRACI
ACCOUNTS PAYABLE MANUAL
173644
12/20/2012
150.00 ATOMIC TARP LLC
CONTRACT REPAIR & MAINTENANCE
173645
12/20/2012
384.17 AUTO VALUE - GLENCOE
EQUIPMENT PARTS
173646
12/20/2012
112.50 B & C PLUMBING & HEATING INC
CONTRACT REPAIR & MAINTENANCE
173647
12/20/2012
1,580.00 B. W. WELDING
RECEIVED NOT VOUCHERED
173648
12/20/2012
32.00 BAC FIELD SERVICES CORP
ACCOUNTS PAYABLE MANUAL
173649
12/20/2012
81.54 BACKYARD
ACCOUNTS PAYABLE MANUAL
173650
12/20/2012
140,447.45 BEACON BANK
MISCELLANEOUS
173651
12/20/2012
298.81 BECKER ARENA PRODUCTS
REPAIR & MAINTENANCE SUPPLIES
173652
12/20/2012
268.00 BERNICK'S FOOD SERVICE
COST OF MIX & SOFT DRINKS
173653
12/20/2012
390.00 BIG COUNTRY 100.1 FM
ADVERTISING
173654
12/20/2012
25.12 BNO SHEET METAL INC
BUILDING REPAIRS
173655
12/20/2012
8,846.75 BRAUN INTERTEC CORP
PROFESSIONAL SERVICES
173656
12/20/2012
111.76 BUSHMAN, RAQUEL
OPERATING SUPPLIES
173657
12/20/2012
37.41 BUSINESSWARE SOLUTIONS
DUE FROM UTILITIES
173658
12/20/2012
1,750.00 BUYSSE ROOFING OF ST. CLOUD
CONTRACT REPAIR & MAINTENANCE
173659
12/20/2012
11.00 BYRON, LISA
OTHER REVENUES
173660
12/2012012
22,484.20 C & L DISTRIBUTING
COST OF SALES -BEER
�p
173661
12/20/2012
189.30 CALIFORNIA CONTRACTORS SUPPLIE
SAFETY SUPPLIES
173662
12/20/2012
300.00CARLOS CREEK WINERY
COST OF SALES -WINE
173663
12/20/2012
2,849.95 CARS ON PATROL SHOP LLC
COMMUNICATION MAINTENANCE
173664
12/20/2012
36.73 CASH DRAWER #4
OFFICE SUPPLIES
173665
12/20/2012
1,923.75 CENTRAL APPLICATORS INC
CONTRACT REPAIR & MAINTENANCE
173666
12/20/2012
63.78 CENTRAL HYDRAULICS
CENTRAL GARAGE REPAIR
173667
12/20/2012
183.11 CENTRAL MCGOWAN
OPERATING SUPPLIES
173668
12/20/2012
15.71 CHASE HOME FINANCE
ACCOUNTS PAYABLE MANUAL
173669
12/20/2012
147.94 COLLINS BROTHERS
COST OF MIX & SOFT DRINKS
173670
12/20/2012
774.17 COMDATA CORPORATION
OPERATING SUPPLIES
173671
12/20/2012
125.00 COMMISSIONER OF TRANSPORTATION
TRAVEL SCHOOL CONFERENCE
173672
12/20/2012
50.00 COMMISSIONER OF TRANSPORTATION
TRAVEL SCHOOL CONFERENCE
173673
12/20/2012
38.88 COREY, NICHOLLE
TRAVEL SCHOOL CONFERENCE
173674
12/20/2012
24,000.00 CORPORATE MECHANICAL
IMPROV OTHER THAN BLDGS
173675
12/20/2012
11.00 CORRA GROUP
PROFESSIONAL SERVICES
173676
12/20/2012
2,973.00 CRESCENT RESOURCES
RECEIVED NOT VOUCHERED
173677
12/20/2012
252.43 CROW RIVER GLASS & SIGNS
RECEIVED NOT VOUCHERED
173678
12/20/2012
105.00 CROW RIVER PRESS INC
PRINTING & PUBLISHING
173679
12/20/2012
846.00 CURTIS 1000 INC - MN
PRINTING & PUBLISHING
173680
12/20/2012
3,114.10 DAY DISTRIBUTING
COST OF SALES -BEER
173681
12/20/2012
37,998.40 DIRECT PLASTICS GROUP
RECEIVED NOT VOUCHERED
173682
12/20/2012
104,473.54 EARTHLY DELIGHTS, LTD.
MISCELLANEOUS
173683
12/20/2012
188.10 ECOLAB PEST ELIM
RECEIVED NOT VOUCHERED
173684
12/20/2012
261.13 ECONO FOODS
OPERATING SUPPLIES
173685
12/20/2012
292.50 EHLERS & ASSOCIATES INC
PROFESSIONAL SERVICES
173686
12/20/2012
50.00 ELECTRIC MOTOR CO
CONTRACT REPAIR & MAINTENANCE
173687
12/20/2012
203.55 FASTENAL COMPANY
EQUIPMENT PARTS
173688
12/20/2012
470.00 FIRE SAFETY USA, INC
OPERATING SUPPLIES
173689
12/20/2012
215.40 FOREST EDGE WINERY
COST OF SALES -WINE
173690
12/20/2012
267.61 G & K SERVICES
RENTALS
173691
12/20/2012
36,214.92 GARICK CORPORATION
RECEIVED NOT VOUCHERED
173692
12/20/2012
2,078.75 GEB ELECTRICAL INC
CONTRACT REPAIR & MAINTENANCE
173693
12/20/2012
50.00 GILLIS /BLAKE, MEGAN
RENTS - BLDGS OTHER
173694
12/20/2012
90.06 GREINER, JEFF
ACCOUNTS PAYABLE MANUAL
173695
12/20/2012
2,315.00 GRINDER WEAR PARTS, INC.
RECEIVED NOT VOUCHERED
u
173696
12/20/2012
556.09 H.A.R.T.
ACCRUED DEFERRED COMP
173697
12/20/2012
335.43 HACH COMPANY
CHEMICALS & PRODUCTS
173698
12/20/2012
3,742.50 HANSEN GRAVEL
SNOW REMOVAL
173699
12/20/2012
1,422.50 HANSON & VASEK CONSTRUCTION
SNOW REMOVAL
173700
12/20/2012
43.36 HENDRICKSON & SONS PLUMBING LL
OPERATING SUPPLIES
173701
12/20/2012
111.67 HEWLETT - PACKARD CO
DUE FROM UTILITIES
173702
12/20/2012
295.26 HILLYARD/ HUTCHINSON
CLEANING SUPPLIES
173703
12/20/2012
500.50 HJERPE CONTRACTING
CONTRACT REPAIR & MAINTENANCE
173704
12/20/2012
1,422.50 HJERPE CONTRACTING
SNOW REMOVAL
173705
12/20/2012
40,197.81 HOISINGTON KOEGLER GROUP INC
PROFESSIONAL SERVICES
173706
12/20/2012
26.72 HOME SWEET HOME QUILT & DESIGN
UNIFORMS & PERSONAL EQUIP
173707
12/20/2012
600.00 HRA
HOUSING REHAB LOANS
173708
12/20/2012
185.50 HUBBELL /TYNER
ADVERTISING
173709
12/20/2012
12,096.95 HUTCHINSON CO -OP
LANDSCAPE MATERIALS
173710
12/20/2012
2,205.64 HUTCHINSON FIGURE SKATING A5SO
OTHER CONTRACTUAL
173711
12/20/2012
4,923.52 HUTCHINSON LEADER
DUE FROM UTILITIES
173712
12/20/2012
660.56 HUTCHINSON PLUMBING & HEATING
CONTRACT REPAIR & MAINTENANCE
173713
12/20/2012
1,225.00 HUTCHINSON SENIOR ADVISORY BOA
RENTS -BLDGS OTHER
173714
12/20/2012
99,047.29 HUTCHINSON UTILITIES
UTILITIES
173715
12/20/2012
370.61 HUTCHINSON WHOLESALE
RECEIVED NOTVOUCHERED
173716
12/20/2012
3,443.96 HUTCHINSON, CITY OF
UTILITIES
173717
12/20/2012
423.53 HUTCHINSON, CITY OF
MISCELLANEOUS
173718
12/20/2012
9.17 INDEPENDENT EMERGENCY SERVICES
COMMUNICATIONS
173719
12/20/2012
183.66 INTERSTATE BATTERY SYSTEM MINN
EQUIPMENT PARTS
173720
12/20/2012
375.66 JAKE'S PIZZA
OPERATING SUPPLIES
173721
12/20/2012
233.75 JEFF'S ELECTRIC
CONTRACT REPAIR & MAINTENANCE
173722
12/20/2012
200.00 JEURISSEN, JONI
RENTS -BLDGS OTHER
173723
12/20/2012
118.15 JOCHUM, DANIEL
TRAVEL SCHOOL CONFERENCE
173724
12/20/2012
22.80 JOHANNOCK, DONNA
ACCOUNTS PAYABLE MANUAL
173725
12/20/2012
13,386.03 JOHNSON BROTHERS LIQUOR CO.
COST OF SALES -WINE
173726
12/20/2012
200.00 JORDAHL, JIM
OPERATING SUPPLIES
173727
12/20/2012
2,582.50 JUUL CONTRACTING CO
SNOW REMOVAL
173728
12/20/2012
94.50 KARP FM RADIO
PRINTING & PUBLISHING
173729
12/20/2012
94.50 KDUZ KARP RADIO
PRINTING & PUBLISHING
173730
12/20/2012
1,652.50 KOSEK, JEFF
SNOW REMOVAL
173731
12/20/2012
323.07 L & P SUPPLY CO
CENTRAL GARAGE REPAIR
173732
12/20/2012
170.00 LANDSCAPE CONCEPTS, INC
CONTRACT REPAIR & MAINTENANCE
173733
12/20/2012
40.00 LIEN, MIKE
UNIFORMS & PERSONAL EQUIP
173734
12/20/2012
1,202.70 LIFE INSURANCE COMPANY OF AMER
EMPL.HEALTH & INS. BENEFIT
173735
12/20/2012
795.32 LIFE INSURANCE COMPANY OF AMER
EMPL.HEALTH & INS. BENEFIT
173736
12/20/2012
30,582.32 LOCHER BROTHERS INC
COST OF SALES -BEER
173737
12/20/2012
832.24 LYNDE & MCLEOD INC
RECEIVED NOT VOUCHERED
173738
12/20/2012
60.00 MADDEN, GALANTER, HANSEN LLP
PROFESSIONAL SERVICES
173739
12/20/2012
8,057.00 MARK BETKER CONSTRUCTION LLC
HOUSING REHAB LOANS
173740
12/20/2012
11.86 MATHESON TRI -GAS INC
RENTALS
173741
12/20/2012
113.88 MAYTAG LAUNDRY & CAR WASH
PROFESSIONAL SERVICES
173742
12/20/2012
35.00 MCFOA
DUES & SUBSCRIPTIONS
173743
12/20/2012
1,032.50 MCLEOD COUNTY
OPERATING SUPPLIES
173744
12/20/2012
276.00 MCLEOD COUNTY RECORDER
PERMITS
173745
12/20/2012
80.80 MCLEOD PUBLISHING INC
ADVERTISING
173746
12/20/2012
51.63 MEHR, BRIAN
TRAVEL SCHOOL CONFERENCE
173747
12/20/2012
599.76 MENARDS HUTCHINSON
OPERATING SUPPLIES
173748
12/20/2012
24.00 MERKINS, ROCHELLE
CIVIC ARENA -FEES & RENTS
173749
12/20/2012
30.00 MESSAGE MEDIA
COMMUNICATIONS
173750
12/20/2012
62.18 MIES, MIKE
TRAVEL SCHOOL CONFERENCE
173751
12/20/2012
85.83 MINI BIFF
RENTALS
173752
12/20/2012
102.00 MINNEAPOLIS CONVENTION CENTER
ADVERTISING
173753
12/20/2012
600.00 MINNESOTA DEPT OF AGRICULTURE
DUES & SUBSCRIPTIONS
173754
12/20/2012
500.00 MINNESOTA DEPT OF AGRICULTURE
DUES & SUBSCRIPTIONS
173755
12/20/2012
479.25 MINNESOTA VALLEY TESTING LAB
OTHER CONTRACTUAL
173756
12/20/2012
80.16 MODERN TOWING
CENTRAL GARAGE REPAIR
173757
12/20/2012
62.58 M -R SIGN
SIGNS & STRIPPING MATERIALS
173758
12/20/2012
25.00 MWOA
DUES & SUBSCRIPTIONS
173759
12/20/2012
350.00 NATIONAL CHILD SAFETY COUNCIL
PRINTING & PUBLISHING
173760
12/20/2012
416.00 NCPERS LIFE INS.
ACCRUED LIFE INSURANCE
173761
12/20/2012
15.00 NEBRASKA DEPT OF AGRICULTURE
DUES & SUBSCRIPTIONS
173762
12/20/2012
39.34 NELSON, STEPHANIE
TRAVEL SCHOOL CONFERENCE
f•
173763
12/20/2012
100.00 NORTHERN GREEN EXPO
TRAVEL SCHOOL CONFERENCE
173764
12/20/2012
236.67
NORTHERN SAFETY TECHNOLOGY
EQUIPMENT PARTS
173765
12/20/2012
37.00
OFFICE OF ENTERPRISE TECHNOLOG
TELEPROCESSING EQUIP
173766
12/20/2012
325.63
O'REILLY AUTO PARTS
CENTRAL GARAGE REPAIR
173767
12/20/2012
1,839.27
PAUSTIS & SONS WINE CO
COST OF SALES -WINE
173768
12/20/2012
2,394.00
PEAT INC.
173769
12/20/2012
280.00
PELLINEN LAND SURVEYING
PROFESSIONAL SERVICES
173770
12/20/2012
15,940.75
PHILLIPS WINE & SPIRITS
COST OF MIX & SOFT DRINKS
173771
12/20/2012
135.00
POSTMASTER
POSTAGE
173772
12/20/2012
380.00
POSTMASTER
POSTAGE
173773
12/20/2012
307,581.66
PRINCE OF PEACE SENIOR APT INC
MISCELLANEOUS
173774
12/20/2012
1,467.39
PRO CARE SERVICES INC
CONTRACT REPAIR & MAINTENANCE
173775
12/20/2012
114.76
PRO -BUILD
CENTRAL GARAGE REPAIR
173776
12/20/2012
92.69
QUADE ELECTRIC
CONTRACT REPAIR & MAINTENANCE
173777
12/20/2012
64.60
QUILL CORP
OFFICE SUPPLIES
173778
12/20/2012
99.00
R & R SPECIALTIES INC
OPERATING SUPPLIES
173779
12/20/2012
4,162.24
RDO EQUIPMENT CO.
173780
12/20/2012
76.59
REFLECTIVE APPAREL FACTORY INC
SAFETY SUPPLIES
173781
12/20/2012
9,400.00
REINER ENTERPRISES, INC
FREIGHT- IN
173782
12/20/2012
138.00
RESER'S FINE FOODS INC
COST OF MIX & SOFT DRINKS
173783
12/20/2012
1,588.78
ROYAL TIRE
CENTRAL GARAGE REPAIR
173784
12/20/2012
2,370.00
SCHIMMEL CONSTRUCTION LLC
HOUSING REHAB LOANS
173785
12/20/2012
3,032.00
SCHIMMEL CONSTRUCTION LLC
HOUSING REHAB LOANS
173786
12/20/2012
1,440.73
SCHMELING OIL CO
MOTOR FUELS & LUBRICANTS
173787
12/20/2012
67.93
SCHMELING, MARY
ACCOUNTS PAYABLE MANUAL
173788
12/20/2012
3,995.70
SCHOOL DIST # 423
OTHER REVENUES
173789
12/20/2012
16.65
SEBORA, MARC
TRAVEL SCHOOL CONFERENCE
173790
12/20/2012
8,978.79
SEH
PROFESSIONAL SERVICES
173791
12/20/2012
262.08
SEPPELT, MILES
CAR ALLOWANCE - TRAVEL
173792
12/20/2012
100.00
SHAW, KAREN
PROFESSIONAL SERVICES
173793
12/20/2012
10.73
SHOPKO
OFFICE SUPPLIES
173794
12/20/2012
3,648.22
SOUTHERN WINE & SPIRITS OF MN
COST OF SALES- LIQUOR
173795
12/20/2012
160.00
SR. ADVISORY BOARD
RENTS -BLDGS OTHER
173796
12/20/2012
358.03
STANDARD PRINTING
PRINTING & PUBLISHING
173797
12/20/2012
504.07
STAPLES ADVANTAGE
OPERATING SUPPLIES
173798
12/20/2012
225.00 STATE OF MICHIGAN
DUES & SUBSCRIPTIONS
173799
12/20/2012
667.30 STRATEGIC EQUIPMENT
OPERATING SUPPLIES
173800
12/20/2012
1,203.73 STREICH TRUCKING
FREIGHT - IN
173801
12/20/2012
103.72 SUBWAY WEST
TRAVEL SCHOOL CONFERENCE
173802
12/20/2012
2,272.00 SVE PORTABLE ROADWAY SYSTEMS
OPERATING SUPPLIES
173803
12/20/2012
20.00 TAPS -LYLE SCHROEDER
REPAIR & MAINTENANCE SUPPLIES
173804
12/20/2012
82.00 TEK MECHANICAL
BUILDING REPAIRS
173805
12/20/2012
664.68 THOMSON WEST
OPERATING SUPPLIES
173806
12/20/2012
622.03 TITAN MACHINERY
CENTRAL GARAGE REPAIR
173807
12/20/2012
1,347.50 TONY FORCIER TRUCKING
SNOW REMOVAL
173808
12/20/2012
28.00 TOTAL FIRE PROTECTION
CONTRACT REPAIR & MAINTENANCE
173809
12/20/2012
220.77 TRI COUNTY WATER
OPERATING SUPPLIES
173810
12/20/2012
4,328.44 U.S. WATER SERVICES
CHEMICALS & PRODUCTS
173811
12/20/2012
360.00 UNIVERSITY OF MINNESOTA
TRAVEL SCHOOL CONFERENCE
173812
12/20/2012
225.00 UNIVERSITY OFMINNESOTA
TRAVEL SCHOOL CONFERENCE
173813
12/20/2012
115.00 UNIVERSITY OFMINNESOTA
TRAVEL SCHOOL CONFERENCE
173814
12/20/2012
605.24 USA BLUE BOOK
SMALL TOOLS
173815
12/20/2012
39.96 VERIZON WIRELESS
COMMUNICATIONS
173816
12/20/2012
69.95 VERTECH SOLUTIONS & SERVICES
CONTRACT REPAIR & MAINTENANCE
173817
12/20/2012
644.12 VESSCO INC
EQUIPMENT PARTS
173818
12/20/2012
14,057.06 VIKING BEER
COST OF SALES -BEER
173819
12/20/2012
297.20 VIKING COCA COLA
COST OF MIX & SOFT DRINKS
173820
12/20/2012
55.00 VIKING SIGN & GRAPHICS INC
RECEIVED NOT VOUCHERED
173821
12/20/2012
1,129.75 VINOCOPIA INC
COST OF SALES - LIQUOR
173822
12/20/2012
1,347.96 WASTE MANAGEMENT OF WI -MN
REFUSE - RECYCLING
173823
12/20/2012
48,237.74 WASTE MANAGEMENT OF WI -MN
REFUSE - HAULING
173824
12/20/2012
2,158.00 WEBB PALLET
RECEIVED NOT VOUCHERED
173825
12/20/2012
60.00 WELCOME NEIGHBOR
ADVERTISING
173826
12/20/2012
1,033.88 WELLS FARGO
SMALLTOOLS
173827
12/20/2012
4,441.46 WIRTZ BEVERAGE MINNESOTA
FREIGHT
173828
12/20/2012
100.00 WISCONSIN DEPT OF AGRICULTURE
DUES & SUBSCRIPTIONS
173829
12/20/2012
349.99 WM MUELLER & SONS
STREET MAINT.MATERIALS
173830
12/20/2012
1,800.00 WOOD'N PALLETS, INC.
RECEIVED NOT VOUCHERED
173831
12/20/2012
3,574.00 WORK CONNECTION, THE
OTHER CONTRACTUAL
173832 12/20/2012 789.81 ZEP MANUFACTURING CO
173833 12/20/2012 4,358.24 ZIEGLER INC
1,111,573.42 Grand Total
Payment Instrument Totals
Check Total 1,111,573.42
Total Payment 1,111,573.42
EQUIPMENT PARTS
RECEIVED NOT VOUCHERED
PAYROLL ELECTRONIC FUNDS TRANSFERS
PAYROLL DATE: 12/6/2012
Period Ending Date: 12/5/2012
$482.75 IRS - Withholding Tax Account
Federal Withholding
Employee /Employer FICA
Employee /Employer Medicare
$172.85 MN Department of Revenue
State Withholding Tax
Hand Check 12/6/2012
$375.00 Public Employee Retirement Association
Employee /Employer PERA/DCP Contributions
$0.00 TASC
Employee Deductions Health Savings Account
$0.00 MSRS - Health Savings Plan
Employee Deductions to Health Savings Plan
$1,030.60 Total Electronic Funds Transfer
q Le)
PAYROLL ELECTRONIC FUNDS TRANSFERS
PAYROLL DATE: 12/14/2012 Police Holiday pay
Period Ending Date: 12/31/2013
$7,615.57
$2,245.73
$10,771.22
nl 11
1 11
$20,632.52
IRS - Withholding Tax Account
Federal Withholding
Employee /Employer FICA
Employee /Employer Medicare
MN Department of Revenue
State Withholding Tax
Public Employee Retirement Association
Employee /Employer PERA/DCP Contributions
TASC
Employee Deductions Health Savings Account
MSRS - Health Savings Plan
Employee Deductions to Health Savings Plan
Total Electronic Funds Transfer
q (e)
PAYROLL ELECTRONIC FUNDS TRANSFERS
PAYROLL DATE: 12/14/2012
Period Ending Date: 12/8/2012
$50,100.18 IRS - Withholding Tax Account
Federal Withholding
Employee /Employer FICA
Employee /Employer Medicare
$10,301.90 MN Department of Revenue
State Withholding Tax
$38,586.03 Public Employee Retirement Association
Employee /Employer PERA/DCP Contributions
$2,115.32 TASC
Employee Flex Spending Deductions
$6,670.38 TASC
Employee Contributions to Heath Savings Account
$525.00 MNDCP
Employee Contributions - Deferred Comp
$1,340.00 ING
Employee Contributions - Deferred Comp
$1,230.00 ICMA Retirement Trust
Employee Contributions - Deferred Comp
$295.64 MN Child Support System
Employee Deductions
$0.00 MSRS - Health Savings Plan
Employee Deductions to Health Savings Plan
$111,164.45 Total Electronic Funds Transfer
q (c)
RESOLUTION NO. 14070
REVISING 2013 FEE SCHEDULE
WHEREAS, the City of Hutchinson is empowered by previously passed ordinances to
impose fees for services, and
WHEREAS, based upon the recommendation of costs for providing the services for
various city departments
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF HUTCHINSON, MINNESOTA THAT THE FOLLOWING FEE SCHEDULE
IS REVISED AND THAT THIS FEE SCHEDULE REPLACES ANY FEE SCHEDULE
PREVIOUSLY APPROVED BY THE HUTCHINSON CITY COUNCIL:
Liquor Licenses — Temporary Liquor and Short-Term 3.2 Malt Liquor
*Fee schedule attached
Adopted by the City Council this 20 day of December, 2012.
Steven W. Cook, Mayor
ATTEST:
Jeremy J. Carter, City Administrator
I o(a)
City of Hutchinson
2013 Fee Schedule
Fee Type
2013 Fees
Notes
2012 Fees
°A
Increase
Last
Chan e
Liquor.
Club Liquor License
Maximum fee amount set by state statute
Under 200 Members
$300.00
April 1 - March 31
$300.00
0.0%
2009
201 - 500 Members
$500.00
April 1 - March 31
$500.00
0.0%
2009
501 - 1000 Members
$650.00
April 1 - March 31
$650.00
0.0%
2009
1001 - 2000 Members
$800.00
April 1 - March 31
$800.00
0.0%
2009
2001 -4000 Members
$1,000.00
Aprill - March 31
$1,000.00
0.0%
2009
4001 - 6000 Members
$2,000.00
April 1 - March 31
$2,000.00
0.0%
2009
Over 6000 Members
$3,000.00
April 1 - March 31
$3,000.00
0.0%
2009
Consumption & Display
$250.00
$25.00 /event
April 1 - March 31
Temporary
$250.00
$25.00 /event
0.0%
0.0%
2012
Wine License
$425.00
April 1 - March 31
$425.00
0.0%
2009
On -Sale Intoxicating Malt Liquor & Wine License
$600.00
April 1 - March 31
$600.00
0.0%
2009
On -Sale Intoxicating Liquor License
$3,700.00
April 1 - March 31 (prorate; refundable)
$3,700.00
0.0%
2009
On -Sale Sunday Intoxicating Liquor License
$125.00
$100.00
April 1 - March 31
Temporary License (One Day)
$125.00
$100.00
0.0%
0.0%
2009
2009
On -Sale Non - Intoxicating Malt Liquor License
$425.00
$75.00
May 1 - April 31 (nonrefundable)
Short Term
$425.00
$125.00
0.0%
-40.0%
2009
2009
Off -Sale Non - Intoxicating Malt Liquor License
$300.00
May 1 -April 31 (nonrefundable)
$300.00
0.0%
2009
Temporary Liquor License
$125.00 minimum
Up to four days
$35.00 /day
$75.00 minimum
- 100.0%
663%
2013
Intoxicating Liquor Investigations
$375.00
Nonrefundable
$375.00
0.0%
2009
3.2 Matt Liquor Investigations
$125.00
Nonrefundable
$125.00
0.0%
2009
Caterer's Permit
$100.00
$300.00
Per Event
Annual
$100.00
$300.00
0.0%
0.0%
2010
2010
d
I:TinanceTEE SCHEDULES12013 Fee Schodule12013 Fee Schedulexlsx Page 2 of 2 17J13=2
Hutchinson
MINNESOTA'S MANUFACTURING CITY
MEMORANDUM
Date: December 13, 2012
To: Honorable Mayor & City Council
From: Miles R. Seppelt
Economic Development Director
RE: Detachment of Stritesky Property from City
Background
As you know, the Hutchinson EDA is preparing to sell the 78 -acre Stritesky Property. The
proceeds from the sale will help fund the business incubator project
In talking with the realtor that will help sell the property, it was learned that having the parcel
within the city limits would significantly reduce the final sale price of the property.
Because we wish to maximize the potential sale price, it has been recommended that the
property be detached from the City and returned to Hassan Valley Township. In other words,
the property would be "de- annexed."
Requested Action
Passage of the attached resolution, which requests that the property be detached from the City
of Hutchinson and made a part of Hassan Valley Township.
I will be in attendance at the December 20 City Council meeting to make a short presentation
and answer any questions you may have.
In the meantime, if you have any questions or need additional information, please give me a
call at 234 -4223 at any time.
Thank you for your time and consideration
I)lA,
RESOLUTION NO. 14085
RESOLUTION OF THE CITY OF HUTCHINSON
FOR DETACHMENT OF CERTAIN LAND
PURSUANT TO MINNESOTA STATUTES § 414.06
TO: Office of Administrative Hearings
Municipal Boundary Adjustment Unit
P. O. Box 64620
St. Paul, MN 55164 -0620
Pursuant to the 2012 amendment to Minn. Stat. § 414.06, the petitioner(s) shall also
provide a copy of this petition to:
1) the city from which the land may be detached;
2) all property owners who have not signed this petition;
3) the clerk of the town to which the property may be attached if granted;
4) the clerk of any other abutting town or city; and
5) the county recorder in the county in which the land is located.
The City of Hutchinson hereby requests by resolution the Office of Administrative Hearings -
Municipal Boundary Adjustment Unit to detach certain properties described herein from the City
of Hutchinson and make a part of the Township of Hassan Valley
The property is situated within the City of Hutchinson abuts the municipal boundary, and
is located in the County of McLeod
The petitioned area abuts on the city's N(S)E W (circle one) boundary.
2. The property proposed for detachment is rural in character and not developed for urban
residential, commercial, or industrial purposes.
3.
4. Summarize what efforts were taken prior to filing this petition to resolve the issues: Not
applicable — all parties are in agreement.
► 1 to , )
The reason detachment is requested is: The property cannot be served with city utilities.
-2-
The number of acres in the property proposed for detachment is 78.04 and is described
as follows:
The East Half of the Southwest Quarter of Section Five (5), Township One Hundred
Sixteen (116) North, Range Twenty -nine (29) West, NOW KNOWN AS Lot Thirty -seven
(37), Auditor's Plat of the West One Half of Section Five (5), Township One Hundred
Sixteen (116) North, Range Twenty -nine (29) West, EXCEPTING THEREFROM the
Right -of -Way of the Great Northern Railway Company, ALSO EXCEPTING the following
described land, to -wit:
All that part of the Northeast Quarter of the Northeast Quarter of the Southwest Quarter
of Section 5, Township 116 North, Range 29 West of the 5 Principal Meridian lying
South of the right of way of the Great Northern Railway Company and Easterly of a line
parallel with and distant 30 feet Westerly from the center line of the Westerly leg of the
wye and tail tract of the Great Northern Railway Company as now located and
established, said center line being described as follows: Beginning at a point in the
center line of the main tract of the Railway of the Great Northern Railway Company as
now located and constructed distant 501.4 feet Westerly measured along said center
line, from the North and South Quarter line of said Section 5; thence Southeasterly along
a 7 degree 30 minute curve to the right through an angle of 7 degrees 30 minutes a
distance of 100 feet to a point; thence Southeasterly along a 12 degree 30 minute curve
to the right through an angle of 78 degrees 45 minutes a distance of 630 feet to a point;
thence Southeasterly along a 3 degree 45 minute curve to the right through an angle of
3 degrees 45 minutes a distance of 100 feet to a point; thence Southerly tangent to said
3 degree 45 minute curve a distance of 145 feet more or less to the South line of said
Northeast Quarter of the Northeast Quarter of the Southwest Quarter of Section 5.
6. The number and character of buildings on said property is: two (2) buildings, both are
small sheds and both are in poor condition.
7. The number of residents in the area proposed for detachment is zero.
(The number of residents is not necessarily the same as number of owners.)
8. Public improvements on said property are: There are no public improvements on the
Property.
Adopted by the City Council of the City of Hutchinson, Minnesota this 20'" day of
December. 2012.
ATTEST:
Jeremy J. Carter Steven W. Cook
City Administrator Mayor
In
'Ji L,
Hutchinson
MINNESOTA'S MANUFACTURING CITY
MEMORANDUM
Date: December 13, 2012
To: Honorable Mayor & City Council
From: Miles R. Seppelt
Economic Development Director
RE: Request for $250,000 appropriation for the construction of the small business
incubator.
Backaround
As discussed at the City Council workshop of December 11, 2012, the Hutchinson Economic
Development Authority is leading an effort to establish a small business incubator so as to promote
the continued economic development of the city.
Business incubation is a proven economic development strategy that will result in new businesses
being formed and new jobs created in our community. In conjunction with the city's participation in
the Minnesota Angel Network (MNAN), the proposed business incubator will become a central part
of Hutchinson's economic development efforts going forward.
Total costs for the proposed business incubator are estimated to be approximately $1,979,000. To
fund the project, a grant in the amount of $763,750 has been obtained from the State of Minnesota
and the Hutchinson EDA is planning to contribute $850,000 towards the project.
$250,000 from the City's Community Improvement Fund is being requested to help fund
construction of the business incubator.
Requested Action
Adoption of the attached resolution, appropriating funds for the incubator project.
I will be in attendance at the December 20`" City Council meeting to make a short presentation and
answer any questions you may have. In the meantime, if you have any questions or need
additional information, please feel free to give me a call at 234 -4223 at any time.
Thank you for your time and consideration.
I i c3,)
RESOLUTION NO. 14086
A RESOLUTION APPROPRIATING $250,000
FOR THE CONSTRUCTION OF
THE HUTCHINSON BUSINESS INCUBATOR
WHEREAS, it is the responsibility of the City Council to provide for the health,
safety and general welfare of the community, and;
WHEREAS, to achieve those goals it is necessary to have a strong and
diversified local economy, and;
WHEREAS, creating high paying jobs and increasing the local tax base provides
benefits for the entire community and enhances the long -term economic viability of the
City of Hutchinson, and;
WHEREAS, business incubation is a proven economic development strategy for
the attainment of these goals; and,
WHEREAS, the City has obtained a grant from the State of Minnesota in the
amount of $763,750 for the establishment of a small business incubator; and,
WHEREAS, the Hutchinson Economic Development Authority will be contributing
approximately $850,000 towards the establishment of a small business incubator;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF HUTCHINSON, MINNESOTA,
That $250,000 shall be appropriated from the Community Improvement Fund for the
establishment of a small business incubator in the city's industrial park.
BE IT FURTHER RESOLVED THAT,
City staff are authorized and directed to take such actions as necessary to give effect to
this resolution.
Adopted by the City Council this 20"' day of December, 2012.
ATTEST:
Jeremy J. Carter Steven W. Cook
City Administrator Mayor
1) (1),
Memorandum
TO: Mayor and Council
FROM: Brenda Ewing, Human Resources Director
RE: 2013 Annual Compensation Plan - Resolution No. 14069
DATE: December 11, 2012
Attached is Resolution No. 14069, the proposed 2013 Compensation Plan for the City of
Hutchinson. Please note that this policy, proposed to be effective on January 1, 2013,
will replace the 2012 Compensation Plan.
The pay grid included in the policy reflects the 2.0% annual market adjustment that has
been recommended and incorporated as part of the 2013 budgeting process. Please
note that this market increase adjusts the pay grid but does not result in comprehensive
across the board market increases for all regular employees. Market increases are only
proposed for those employees whose pay would fall below the minimum of the grid
when the adjustment is applied on January 1, as is indicated in Section I of the plan.
This affects four (4) regular part time employees and one (1) regular full time employee.
Proposed language changes to the plan include the following:
• Section H(4) — Language was added to better clarify that a director may consider,
but is not required to grant a performance increase in March of the year following
the new employee's one year anniversary. Additional language has been added
to designate that the full time police officers with membership in the new
bargaining unit are not eligible for the performance increases to be implemented
in March 2013, per the absence of an executed bargaining agreement,
• Attachment A —
o The Grade 3 position of Compost Operations Specialist has been
administratively reclassified to a Grade 4 position to reflect additional duties
and responsibilities resulting from the reorganization of departmental staff.
• The Grade 3 position of Water Plant Operator has been administratively
reclassified to a Grade 4 position to reflect additional responsibilities related
to the water lab function and to align the position with the Grade 4
Wastewater Lab position.
• The position of Lead Compost Equipment Operator has been administratively
reclassified from a Grade 5 position to a Grade 4 position. With the
reorganization of the compost department prompted by the departure of the
previous manager, the position was downgraded to reflect the revised duties
and responsibilities.
I10
One of the three Grade 4 positions of Senior Public Works Maintenance
Specialist has been administratively reclassified to the Grade 5 position of
Maintenance Lead Operator /Supervisor. This position has received additional
compensation for several years to reflect the additional day -to -day
supervisory responsibilities of the position, and this reclassification properly
aligns the position with the appropriate pay grade.
The position of Environmental Specialist has been administratively
reclassified from a Grade 5 position to a Grade 6 position. The
reclassification was prompted by the additional duties and responsibilities
related to project coordination including facility maintenance, energy
efficiency, telecommunications, and wastewater laboratory quality assurance
requirements.
I will attend the December 20, 2012, Council Meeting to address any questions.
Encl.
(C)
RESOLUTION NO. 13933 94069
CITY OF HUTCHINSON
3012 2093 COMPENSATION PLAN
RESOLUTION ADOPTING POSITION CLASSIFICATION
ASSIGNMENT TABLE EFFECTIVE JANUARY 1, 2012 2013
WHEREAS, the City Council has considered the existing classification of positions
for the City of Hutchinson and the current economic conditions,
BE IT RESOLVED, that a Position Classification Plan is hereby adopted. All positions
covered by this Resolution shall be grouped in grades having a definite range of difficulty
and responsibility. For each position there shall be a title; and there shall be shown
examples of work which are illustrative of duties of positions, as well as requirements as to
knowledge, abilities and skills necessary for performance of the work; and a statement of
experience and training desirable for recruitment into a position.
A. Plan Obiectives
• To establish and maintain a compensation plan that enables the City of Hutchinson to
be highly competitive within our defined market.
• To lead or exceed the market in attracting and retaining qualified, reliable and motivated
employees who are committed to quality and excellence for those we serve.
• To ensure, subject to the financial condition of the City, that employees receive fair and
equitable compensation in relation to their individual contributions to the City's success.
• To follow the principles of pay equity in establishing and maintaining pay relationships
among positions based on the categories of the Stanton Point Factor System.
• To ensure program flexibility necessary to meet changing economic, competitive,
technological, and regulatory conditions encountered by the City.
• To balance compensation and benefit needs with available resources.
B. Plan Structure
The compensation plan specifies salary range minimums and maximums. The intent of
each salary grade is to fall within 80 % and 115 % of identified market for positions within
the grade. (See Attachment B)
Each numbered pay grade in the basic table consists of the following:
1. Salary Minimum: The lowest amount paid to an employee in a specific job
grade or class. No employee will receive less than the minimum rate. (80% of
market)
2. Salary Mid - point: The middle of the salary range. (97.5% of market)
3. Market Rate: The market rate represents the competitive rate for an employee who
is fully functional within their current position. (100 %)
4. Salary Maximum: The difference between the salary market rate and the salary
maximum represents merit pay for employee performance above that expected of a
particular job. No employee will be paid above the maximum of the salary range.
(115% of market).
C)
C. Open Salary Ranae
The City shall adopt an Open Salary Range compensation plan that will allow for maximum
flexibility and in -rage salary administration since there are not defined or pre - calculated
"steps ". Employee movement within the pay grade range to which their position is assigned
is based solely on performance. The open salary range concept rewards good and
exceptional performers and advances employees to the market rate more quickly. (See item
H. [4])
D. Position Classification Assianment
The assignment table shall assign all of the various positions in the Position Classification
Plan to the appropriate pay grade (See Attachment A).
The City Administrator and Human Resources Director may jointly approve a
reclassification of a position provided the reclassification does not exceed two grades
upward or two grades downward from the current pay grade. To initiate consideration of
this type of reclassification, the department director shall submit in writing the specific
reasons for the reclassification.
Any changes to the classification of a position of more than two pay grades shall be
approved by the City Council. Requests for reclassification are normally brought before the
Council each January, and at other times of the year, as needed. To initiate such a
reclassification request, the department director shall submit a written request for
consideration to the City Administrator and the Human Resources Director. The request
shall include a description of significant or considerable changes to the position that warrant
a reclassification. The City Administrator and Human Resources Director will determine if
the reclassification request is to be forwarded to the City Council for consideration.
E. Allocation Of New Positions
When a new position is created for which no appropriate description exists or when the
duties of an existing position are sufficiently changed so that no appropriate description
exists, the City Council, after recommendation of the Human Resources Director, shall
cause an appropriate job description - specification to be written for said position.
F. Pay Grades
1. Exempt Employees
Each position is assigned a pay grade. The normal beginning rate for a new
employee will be the minimum rate. After satisfactory completion of twelve months
probation, an increase may be granted as warranted by the annual performance
appraisal. Thereafter, consideration for increases may be given annually on a
standardized date established by the City. The City Administrator reserves the
discretion to adjust individual rates within the assigned pay grades as required. The
Council will determine any pay increase for the City Administrator.
2. Non - Exempt Employees
Each position is assigned a pay grade. The normal beginning rate for a new
employee will be the minimum rate. After satisfactory completion of twelve months
probation, an increase may be granted as warranted by the annual performance
(C)
appraisal. Thereafter, consideration for increases may be given annually on a
standardized date established by the City. The City Administrator reserves the
discretion to adjust individual rates within the assigned pay grades as required.
3. Police Patrol Positions
The position of full time police patrol officer is assigned to Grade 5 on the pay plan.
Temporary assignments will be made from these positions as needed for the
investigative function for the department. With said assignment, there will be an
additional $200.00 per month premium on top of the employee's patrol officer pay
grid assignment.
4. Part-Time Liquor Store Clerk, Part-Time Custodial and Part-Time Compost Site
Monitor Positions
The part-time positions of liquor store clerk, custodian, and compost site monitor
have been placed in separate pay plans that recognize the specific industry labor
markets in which they work.
The City Administrator and the Human Resources Director, as directed by the
Administrator, shall maintain the discretion to hire at any point within the range based on the
qualifications, experience, market conditions or other relevant factors, to secure the best
candidate for the position.
G. AourenticeshiD Proaram
The City has implemented an apprenticeship program for those Water and Wastewater
Department positions subject to identified employee development including required
lice nsures /demonstrated skills, experience /longevity, and maturation in a position that
directly affect the department's ability to deliver municipal services.
H. Performance Evaluations
1. For all regular full time and part time employees, a performance appraisal or
evaluation will be made on, at minimum, an annual basis and per city policy No.
3.08. An evaluation made by the employee's supervisor shall be submitted in writing
to the employee and to the City Administrator /Human Resources Director. All
evaluations will be forwarded to Human Resources for filing in the employee files.
Evaluations shall be based upon the performance of the individual in the position
measured against established job performance criteria. Such criteria may include
level of knowledge, skills, ability, and quality of work, personal work traits,
compliance with established City or departmental rules and regulations or any other
criteria that is indicative of performance.
3. The performance appraisal process is the application of performance standards to
past performance. In appraising an employee, these are the basic levels of
performance:
Outstanding - Performance is exceptional in all areas and is recognizable as being
far superior to others.
Exceeds Job Requirements - Results clearly exceed most positions requirements.
Performance is of high quality and is achieved on a consistent basis.
I I (C)
Meets Job Requirements - Competent and dependable level of performance.
Meets performance standards of the job.
Needs Improvement - Performance is deficient in certain area(s). Improvement is
necessary.
Unsatisfactory - Results are generally unacceptable and require immediate
improvement.
4. Results
The results of the employee's evaluation will normally have the following effect on
his /her salary per the following Merit Increase Guide:
Merit Increase Guide for Open Salary Ranges
Achievement Level
*Compa -ratio refers to the location of the individual in the range relative to the market.
Merit/performance increases for eligible regular full time and regular part time
employees will be effective on the first date of the first full pay period commencing
on or after March 1, except for newly hired employees. For 2042 2013, the effective
date is Sunday, March 4, 2012 3, 2013 New employees are eligible for
consideration for a merit/performance increase after one year of continuous
employment, generally, the first year anniversary date. In subsequent years, eligible
employees will be eligible for consideration for the merit/performance increase as
specified previously and at the discretion of the department director. Employees
agreement.
5. Market Conditions
Notwithstanding any language to the contrary, the City Council retains the right to
deviate from the pay plan when, in the sole judgment of the City Council, market
conditions or other circumstances dictate such a decision.
The City Administrator and Human Resources Director maintain final approval responsibility
for salary increases.
I I t ��
0 to
1.1 to
2.0 to
2.76 to
3.51 to
4.26 to
Compa- Ratio
1.0
1.99
2.75
3.5
4.25
5.0
80.0-84.9
0%
0%
4%
5%
6%
7%
85.0-89.9
0%
0%
4%
5%
6%
7%
90.0-94.9
0%
0%
3%
4%
5%
6%
95.0-99.9
0%
0%
2%
3%
4%
5%
100.0 — 104.9
0%
0%
0%
2%
3%
4%
105.0 — 109.9
0%
0%
0%
1 %
2%
3%
110.0 — 115.0
0%
0%
0%
0%
2%
3%
*Compa -ratio refers to the location of the individual in the range relative to the market.
Merit/performance increases for eligible regular full time and regular part time
employees will be effective on the first date of the first full pay period commencing
on or after March 1, except for newly hired employees. For 2042 2013, the effective
date is Sunday, March 4, 2012 3, 2013 New employees are eligible for
consideration for a merit/performance increase after one year of continuous
employment, generally, the first year anniversary date. In subsequent years, eligible
employees will be eligible for consideration for the merit/performance increase as
specified previously and at the discretion of the department director. Employees
agreement.
5. Market Conditions
Notwithstanding any language to the contrary, the City Council retains the right to
deviate from the pay plan when, in the sole judgment of the City Council, market
conditions or other circumstances dictate such a decision.
The City Administrator and Human Resources Director maintain final approval responsibility
for salary increases.
I I t ��
I. Annual Market Adjustment Consideration
The Wage Committee recommends an annual market adjustment, expressed as a
percentage increase, to the City Directors for review and to the City Council for review and
consideration for approval.
In determining a recommendation for an annual market adjustment, the wage committee
shall consider, at least the following information:
1. U.S., Midwest, and Minneapolis /St. Paul consumer price index changes (CPIU & CPIW)
2. Social Security calculation of cost of living increase
3. Unemployment rate
4. Employee turnover rate
5. Area wage survey
6. Legislative growth factor constraints
Market pay adjustments to be applied to the wages of all eligible regular full time and
regular part time employees for all pay grades will be made effective January 1 of each
year following adoption by council of the budget in which a market adjustment was included
and adopted. However, council has the authority under any circumstances to withhold or
rescind the market adjustment and/or to apply the market adjustment only to the pay grid
without increasing employee wages. Comprehensive individual market increases will not be
granted in 2012 2013. If an adjustment to the pay grid results in a regular employee's
wages being below the minimum rate of the grid, the wages for the affected employee(s)
will be increased to the newly established minimum rate effective January 1 51 .
An additional consequence of disciplinary action more severe than level a - oral reprimand —
will be the permanent loss of the January 1 market adjustment in the calendar year
following such disciplinary action. This will occur unless the director in charge and the City
Administrator decide otherwise. If a market adjustment is not granted in the following year,
the adjustment will be withheld in the next subsequent year in which a market adjustment is
implemented.
J. Modification of the Plan
The City Council reserves the right to modify any or all of the components or to vary from
any of the components of the Compensation Plan at its discretion and at any time.
K. Review of the Plan
As often as necessary to assure continued correct classification, the Position Classification
Plan shall be reviewed by the Human Resources Director and necessary adjustments
recommended to the City Council. It is recommended that a comprehensive review be
completed at least every three years.
L. Filing of the Plan
Upon adoption of the Resolution, a copy of the Position Classification Plan approved by the
City Council shall be placed on file with the City Administrator. The plan so filed and
subsequently adjusted by the Council shall be the Position Classification Plan of the City.
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON
I I (C)
That the following table is hereby adopted as the City Position Classification Assignment
Table, to be reviewed from time to time, assigning the various positions in the Position
Classification Plan to the appropriate pay grades in the table. Pay grades for regular part
time (PT) positions are assigned according to job responsibilities at the discretion of the City
Administrator and Human Resources Director.
City of Hutchinson
Amended Position Classification Table
January 2013
Gra Position Title
Grade Position Title
PT Office Specialist (Event Center)
PT Compost Scale Operator
PT Custodian (Fire Station /Library/Event Center)
PT Permit Technician
PT Human Resources Administrative Technician
PT Liquor Sales Clerk
PT Licensing Clerk
PT Meter Technician
PT Senior Office Specialist (PRCE & W /WW)
Administrative Secretary (Engineering)
Administrative Secretary (Public Works)
Arena/Civic Center Maintenance Specialist
Compost Equipment Operator
General Maintenance Worker (City Center /Event Center) 8
General Maintenance Worker (HATS)
Heavy Equipment Operator
Police Records Specialist
Police Supplemental Services Specialist
Parks Maintenance Equipment Operator
PT Water Maintenance Technician
Planning Coordinator
Senior Liquor Sales Clerk
Wastewater Services Operator
Senior Accounting Specialist
FT /PT Utility Billing Specialist
Accountant
Compost Operations Specialist
Emergency Dispatcher (FT /PT)
Engineering Specialist
Equipment Mechanic
Lab Technician/WW Operator
Lead Compost Ecuipment Operator
Payroll/Benefits Specialist
Police Investigations Specialist
Plant Equipment Mechanic II
Senior Public Works Maintenance Specialist
Water Plant Operator
Event Center Coordinator
10
11
12
14
16
19
Attachment A
Executive AssistanVParalegal
GIS Specialist
Information Technology Specialist
Parks Maintenance Specialist
Police Officer (FT /PT)
Maintenance Lead OperatoNSupervisor
Sales & Marketing Specialist
Senior Engineering Specialist
Senior Wastewater Operator
Server /Network Technician
Natural Resources Specialist
Environmental Speciailst
Recreation Services Coordinator
Building Official
Motor Vehicle Deputy Registrar
Parks Supervisor
Police Sergeant
Recreation Facilities Operations Manager
Police Lieutenant
Wastewater Superintendent
Water Superintendent
Compost Manager
Controller
Public Works Manager
Economic Development Director
Fire Chief
Human Resources Director
IT Director
Liquor Sales Manager
Planning Director
Police Chief /Emergency Management Director
PRCE Director
City Attorney
Public Works Director /City Engineer
City Administrator
I l ( C-)
City of Hutchinson
2013 Compensation Plan - Pay Grid (2% increase)
Mid -Pt. Mid -Pt Market Market
Grade 80% 80% 975% 97 5% Inn% 1ono/
11 1 ; 0 / 115O/
19
$7,432
$42.878
$9,058
$52.257
$9,290
$53.597
$10,684
$61.637
18
$7,162
$41.318
$8,728
$50.356
$8,952
$51.647
$10,295
$59.394
17
$6,891
$39.758
$8,399
$48.455
$8,614
$49.697
$9,906
$57.152
16
$6,619
$38.188
$8,067
$46.542
$8,274
$47.736
$9,515
$54.896
15
$6,349
$36.628
$7,738
$44.641
$7,936
$45.785
$9,126
$52.653
14
$6,078
$35.064
$7,407
$42.734
$7,597
$43.830
$8,737
$50.404
13
$5,806
$33.499
$7,077
$40.827
$7,258
$41.874
$8,347
$48.155
12
$5,536
$31.939
$6,747
$38.926
$6,920
$39.924
$7,958
$45.912
11
$5,262
$30.361
$6,414
$37.002
$6,578
$37.951
$7,565
$43.643
10
$4,992
$28.801
$6,084
$35.101
$6,240
$36.001
$7,176
$41.401
9
$4,721
$27.236
$5,753
$33.194
$5,901
$34.045
$6,786
$39.152
8
$4,450
$25.671
$5,423
$31.287
$5,562
$32.089
$6,396
$36.902
7
$4,178
$24.107
$5,092
$29.380
$5,223
$30.133
$6,006
$34.653
6
$3,908
$22.547
$4,763
$27.479
$4,885
$28.183
$5,618
$32.411
5
$3,634
$20.968
$4,429
$25.555
$4,543
$26.210
$5,224
$30.142
4
$3,366
$19.422
$4,103
$23.670
$4,208
$24.277
$4,839
$27.919
3
$3,094
$17.848
$3,770
$21.752
$3,867
$22.310
$4,447
$25.657
2
$2,822
$16.283
$3,440
$19.845
$3,528
$20.354
$4,057
$23.407
1
$2,551
$14.719
$3,109
$17.938
$3,189
$18.398
$3,667
$21.158
PT Custodian
$12.85
$15.66
$16.06
$18.47
PT Liquor Store Clerk
$9.74
$11.87
$12.17
$14.00
PT Compost Monitor
$9.14
$11.13
$11.42
$13.13
Adopted by the City Council this day of
ATTEST:
Jeremy J. Carter, City Administrator
U
2014 2012. (This replaces Resolution No. 13933)
Steven W. Cook, Mayor
Attachment B
CITY OF HUTCHINSON
RESOLUTION NO. 14071
ADOPTING 2013 CREEKSIDE FUND BUDGET
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA
THAT the annual Creekside Fund Budget for the City of Hutchinson for the fiscal
year 2013, which has been submitted by the City Administrator and approved by the
City Council is hereby adopted. The total of said budget and major division thereof
being as follows:
REVENUES AVAILABLE
REVENUES
Otherfees
129,000
Cash Discounts
(47,750)
Sales
2,182,500
Shipping Revenue
100,000
Refunds & Reimbursements
1,000
Other Revenues
2,500
TOTAL REVENUES
$2,367,250
REQUIREMENT
EXPENSES
Cost of Goods Sold 1,466,950
Personnel Services 530,035
Supplies 25,700
Contractual /Professional Services 5,000
Other Services & charges 95,100
Depreciation 141,780
Transfers Out 90,775
Misc. 14,340
Capital Outlay 10,833
TOTAL EXPENSES $2,380,513
Adopted by the City Council this 20th day of December 2012
Steve W. Cook
Mayor
ATTESTED:
Jeremy J. Carter
City Administrator
11W)
CITY OF HUTCHINSON
RESOLUTION NO. 14072
ADOPTING 2013 REFUSE FUND BUDGET
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA
THAT the annual Refuse Fund Budget for the City of Hutchinson for the fiscal
year 2013, which has been submitted by the City Administrator and approved by the
City Council is hereby adopted. The total of said budget and major division thereof
being as follows:
REVENUES AVAILABLE
REVENUES
SCORE 12,500
Refuse Services 1,144,150
Leaf Bag Sales 500
Garbage Sticker Sales 500
Other Revenues 2,500
TOTAL REVENUES $1,160,150
REQUIREMENT
EXPENSES
Personnel Services 182,565
Supplies 61,700
Contractual /Professional Services -
Other Services & charges 677,125
Depreciation 132,510
Debt Service 24,261
Transfers Out 55,000
Capital Outlay 31,930
TOTAL EXPENSES $1,165,091
Adopted by the City Council this 20th day of December 2012
Steve W. Cook
Mayor
ATTESTED:
Jeremy J. Carter
City Administrator
I I (e)
CITY OF HUTCHINSON
RESOLUTION NO. 14073
ADOPTING 2013 LIQUOR FUND BUDGET
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA
THAT the annual Liquor Fund Budget for the City of Hutchinson for the fiscal
year 2013, which has been submitted by the City Administrator and approved by the
City Council is hereby adopted. The total of said budget and major division thereof
being as follows:
REVENUES AVAILABLE
488,190
REVENUES
16,600
Liquor
1,803,150
Wine
898,430
Beer
2,709,500
Miscellaneous
110,440
Discounts
(95,970)
Interest
1,000
Other Revenues
2,000
TOTAL REVENUES
$5,428,550
REQUIREMENT
EXPENSES
Personnel Services
488,190
Supplies
16,600
Contractual /Professional Services
-
Other Services & charges
196,750
Debt Service
128,295
Depreciation
70,940
Cost of Sales
4,115,697
Transfers
435,000
Miscellaneous
3,650
Captial Outlays
31,000
TOTAL EXPENSES
$5,486,122
Adopted by the City Council this 20th day of December 2012
Steve W. Cook
Mayor
ATTESTED:
Jeremy J. Carter
City Administrator y 1 ro
CITY OF HUTCHINSON
RESOLUTION NO. 14074
ADOPTING 2013 WATER BUDGET
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA
THAT the Water Budget for the City of Hutchinson for the fiscal
year 2013, which has been submitted by the City Administrator and approved by the
City Council is hereby adopted. The total of said budget and major division thereof
being as follows:
REVENUES AVAILABLE
REVENUES
Water Revenues 2,347,500
Local Sales Tax Revenue 420,000
Charges for Services 41,000
Interest Earning 20,000
Liquor Transfer 64,148
TOTAL REVENUES $2,892,648
REQUIREMENT
EXPENSES
Personnel Services
465,623
Supplies
128,825
Professional /Contractual Services
40,000
Other Services & charges
400,470
Debt Service
1,218,848
Transfers Out
43,145
Miscellaneous
15,850
Depreciation
1,057,860
Capital Outlay
250,000
TOTAL EXPENSES
$3,620,621
Adopted by the City Council this 20th day of December 2012
Steve W. Cook
Mayor
ATTESTED:
Jeremy J. Carter
City Administrator
) I [-�)
CITY OF HUTCHINSON
RESOLUTION NO. 14075
ADOPTING 2013 SEWER BUDGET
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA
THAT the annual Sewer Fund Budget for the City of Hutchinson for the fiscal
year 2013, which has been submitted by the City Administrator and approved by the
City Council is hereby adopted. The total of said budget and major division thereof
being as follows:
REVENUES AVAILABLE
REVENUES
Sewer Revenues 3,190,000
Local Sales Tax Revenue 580,000
Liquor Transfer 64,148
Charges for Services 7,000
Interest Earning 20,000
Permits 7,000
TOTAL REVENUES $3,868,148
REQUIREMENT
EXPENSES
Personnel Services
653,623
Supplies
254,700
Professional /Contractual Services
120,000
Other Services & charges
717,960
Debt Service
1,528,394
Miscellaneous
27,000
Depreciation
1,647,960
Transfer Out
43,145
Capital Outlay
350,000
TOTAL EXPENSES
$5,342,782
Adopted by the City Council this 20th day of December 2012
Steve W. Cook
Mayor
ATTESTED:
Jeremy J. Carter
City Administrator
n(h)
CITY OF HUTCHINSON
RESOLUTION NO. 14076
ADOPTING 2013 STORM WATER UTILITY BUDGET
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA
THAT the annual Storm Water Utility Budget for the City of Hutchinson for the fiscal
year 2013, which has been submitted by the City Administrator and approved by the
City Council is hereby adopted. The total of said budget and major division thereof
being as follows:
REVENUES AVAILABLE
REVENUES
Storm Water Revenues 664,350
Interest Earning 1,000
Other Revenues 1,000
TOTAL REVENUES $666,350
REQUIREMENT
Personnel Services 211,877
Supplies 29,100
Professional /Contractual Services 20,000
Other Services & charges 124,300
Debt Service 198,857
Misc. 2,200
Depreciation 113,060
Capital Outlay 120,000
TOTAL EXPENSES $819,394
Adopted by the City Council this 20th day of December 2012
Steve W. Cook
Mayor
ATTESTED:
Jeremy J. Carter
City Administrator
CITY OF HUTCHINSON
RESOLUTION NO. 14077
CITY OF HUTCHINSON, MINNESOTA
SETTING 2013 FINAL TAX LEVY
FOR
SPECIAL TAXING DISTRICT
HUTCHINSON REDEVELOPMENT AUTHORITY
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA
THAT the City of Hutchinson hereby establishes a special taxing district
for the purpose of Hutchinson Housing Redevelopment Authority
(Hutchinson HRA) and the financing of such district as authorized under
Minn. Stat. 469.033
WHEREAS the Minn Stat 469.033 authorizes a levy to be set for an HRA special tax of
.000185 times taxable market value of the city.
AND for 2013 the authorization yields: .000185 x $828,562,800 = $153,284; the HRA
Board requests for 2013 a levy of $150,000
THAT the City of Hutchinson hereby establishes a final tax levy for the
above named special taxing district of:
$150,000
Adopted by the City Council this 20th day of December 2012
Steve W. Cook
Mayor
ATTESTED:
Jeremy J. Carter
City Administrator
CITY OF HUTCHINSON
RESOLUTION NO. 14078
CITY OF HUTCHINSON, MINNESOTA
SETTING 2013 FINAL TAX LEVY
FOR
SPECIAL TAXING DISTRICT
HUTCHINSON ECONOMIC DEVELOPMENT AUTHORITY
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA
WHEREAS the City of Hutchinson hereby establishes a special taxing district
for the purpose of Hutchinson Economic Development Authority
(Hutchinson EDA) and the financing of such district as authorized under
Minn. Stat. 469.107
WHEREAS the Minn Stat 469.107 authorizes a levy to be set for an EDA special tax
of .0001813 times taxable market value of the city.
AND for 2013 the authorization yields: .0001813 x $828,562,800 = $150,218; the
EDA Board requests for 2013 a levy of $150,218
THAT the City of Hutchinson hereby establishes a final tax levy for the
above named special taxing district of:
$150,218
Adopted by the City Council this 20th day of December 2012
Steve W. Cook
Mayor
ATTESTED:
Jeremy J. Carter
City Administrator
IIt
CITY OF HUTCHINSON
RESOLUTION NO. 14079
RESOLUTION ADOPTING THE GENERAL FUND BUDGET FOR FISCAL YEAR 2013
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA:
THAT the annual General Fund budget of the City of Hutchinson for fiscal year 2013
which has been submitted by the City Administrator and approved by the City Council is
hereby Adopted; the total of said budget and the major division thereof being as follows:
GENERALFUND
REVENUES AVAILABLE
CURRENT REVENUE
Taxes
Licenses
Permits
Inter - Governmental Revenue
Charges for Services
Fines
Interest
Transfers from Other Funds
Refunds & Reimbursements
Fund Balance
TOTAL AVAILABLE
REQUIREMENT
APPROPRIATIONS
Salaries & Benefits
Supplies & Maintenance
Professional & Contractual Services
Services & Charges
Transfers
Miscellaneous
TOTAL APPROPRIATIONS
Adopted by the City Council this 20th day of December 2012
4,491,446
53,500
168,925
1,215,663
1,855,706
45,000
50,000
2,170,346
439,102
0
$10,489,688
$6,778,616
777,590
462,233
2,162,199
95,486
213,564
$10,489,688
ATTESTED:
Jeremy J. Carter
City Administrator
Steven W. Cook
Mayor
��( 1�
CITY OF HUTCHINSON
RESOLUTION NO. 14080
2013 TAX LEVY FOR CITY OF HUTCHINSON, MINNESOTA
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA
THAT A NET tax levy for the City of Hutchinson for 2013 is hereby set in the amount
of: $6,454,224
The detail for this levy is as follows:
LEVY Amt.
General Fund 4,479,446
Improvement Bonds
2002
90,500
2003
238,000
2004
566,828
2005
387,759
2006
35,832
2007
38,163
2008
128,805
2009
151,050
2010
77,177
2011
157,724
2012
141,535
Levy Reduction - Debt Management Plan
(38,595)
Total Improvement Bonds
$ 1,974,778
TOTAL TAX LEVY $ 6,454,224
Adopted by the City Council this 20th day of December 2012
Steve W. Cook
Mayor
ATTESTED:
Jeremy J. Carter
City Administrator
CITY OF HUTCHINSON
RESOLUTION NO. 14081
TRANSFERRING
FROM WATER, WASTEWATER, STORMWATER, AIRPORT CONSTRUCTION
TO 2012 IMPROVEMENT BOND CONSTRUCTION FUND
AND
2012 IMPROVEMENT BOND CONSTRUCTION FUND
TO GENERAL FUND & CAPITAL PROJECTS FUND
FOR ENGINEERING AND ADMINISTRATION FEES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA
THAT, $284,216 is hereby transferred from the Water Fund to the 2012 Construction Fund.
THAT, $228,777 is hereby transferred from the Sewer Fund to the 2012 Construction Fund.
THAT, $74,528 is hereby transferred from the Storm Water Fund to the
2012 Construction Fund.
THAT, $277,434 is hereby transferred from the Capital Projects Fund fund to the
2012 Construction Fund.
THAT, $80,000 is hereby transferred from the Public Sites Fund fund to the
2012 Construction Fund.
THAT, $400,226 is hereby transferred from the 2012 Construction Fund to the
General Fund for Engineering Fees.
THAT, $80,045 is hereby transferred from the 2012 Construction Fund to the
General Fund for Administration Fees.
THAT, $80,045 is hereby transferred from the 2012 Construction Fund to the Capital
Fund for the purpose of Comprehensive Planning and Topography mapping.
THAT, said transfers are hereby effective and apply to the 2012 fiscal year.
Adopted by the City Council this 20 day of December 2012
Steve W. Cook
Mayor
ATTESTED:
Jeremy J. Carter
City Administrator }
CITY OF HUTCHINSON
MEMO
Administration Department
December 14, 2012
YYi Iy[ I];�_�y_Y 1lLK/I11►[RI
FROM: JEREMY CARTER, CITY ADMINISTRATOR
SUBJECT: 5 -YEAR CAPITAL IMPROVEMENT PLAN (CIP PLAN)
Attached are the Department and Funding Source reports reflecting the current year 2012 and the 5 -year
(2013— 2017) Capital Improvement Plan (CIP). The entire document consisting of several reports and
details of each project will be placed on the City website upon approval by City Council. The 5 -year
Capital Improvement Plan serves as a guide that lays out on -going capital expenditures over the next 5
years and the potential funding sources for those expenditures. The CIP plan is meant as a guide for
Council and Management but does not give authorization for the projects until formally approved based on
purchasing authorization thresholds.
The 5 -year CIP plan is a fluid document that gets updated on an annual basis. Some projects get pushed
back to later years, some projects drop off and some projects move up years depending on priorities.
Ultimately, the funding of potential projects is a major factor in determining which projects within the 5-
year CIP plan get completed. In addition, the newly formed Facilities Committee and Fleet Committee will
be instrumental in continually shaping the priorities of several major components of the 5 -year CIP.
If there are any questions ahead of time or the council would like to see further details of the 5 -year CIP
plan please let me know.
Sincerely,
Jeremy Carter
City Administrator
c
5 -YEAR CAPITAL IMPROVEMENT
PLAN
2013-2017
Proposed 12/20/2012
�) 16)
City of Hutchinson, MN
CITY OF HUTCHINSON - CAPITAL PLAN
Administrative Summary
VISIONS AND GOALS
Each year, as part of the annual budgeting process, the City of Hutchinson prepares a
five -year Capital Improvement Plan (CIP) that includes the following years' capital
budget. The CIP identifies projects that will support existing and projected needs in the
following areas: transportation, parks & recreation and public safety, etc. It is based upon
numerous long range planning documents that are updated regularly as identified by the
Facilities Committee, Fleet Committee, Resource Allocation Committee and City staff.
The CIP prioritizes the use of limited resources that are available for capital items by
identifying which projects will be funded, how they will be paid for and when they will
be purchased. It establishes a comprehensive development program that is used to
maximize outside revenue sources and effectively plan for the growth and maintenance of
the City's infrastructure.
POLICIES
Criteria identified for inclusion of capital items in the CIP plan are as follows:
1) Capital Item must have a minimum cost of $10,000
2) Project must define year proposed
3) Funding source should be identified
4) Detail should include annual operating costs or savings for proposed capital item
5) Department priority should be established
6) Must have a life greater than one year
The plan encompasses projects using the following priority levels:
Priority 1: (Urgent) Projects currently underway or those that are considered essential to the
departments of City operations, and should not be delayed beyond the year requested. Failure to
fund these projects will seriously jeopardize City's ability to provide service to the residents
and /or expose the City to a potential liability and negative legal exposure.
Priority 2: (Very Important) Projects that are needed by a department or the City to improve
or maintain their operations, and to delay would cause deterioration or further deterioration of
their current operation and/or level of service to the residents of the City. These should not be
delayed beyond the year requested.
Priority 3: (Important) Projects that are needed by a department or the City to improve or
maintain their operations, and should be done as soon as funds can reasonably be made
available.
Priority 4: (Less Important) Projects, which are desirable, but needing further study.
Priority 5: (Future Consideration) Projects, which sometime in the future will need to be
funded to maintain operations, safety or infrastructure desired within the community.
-I - II (n)
CIP PROCESS
1) Finance distributes CIP forms and prior years' data to departments for updating. Any
new capital items should be requested at this time.
2) Departments add, remove and update CIP forms and prior years' data.
3) Finance updates the CIP database with current years' information.
4) Initial draft is reviewed with Department directors, corrections or adjustments are
made.
5) Final CIP plan is reviewed and adopted by City council
PROCESS CALENDAR
March/April - Departments work on updating CIP Plan. Any new capital items should
be requested at this time. The Facilities and Fleet Committees begin meeting to review
and prioritize the improvements and purchases submitted by Departments.
April/May - Departments return updated CIP items. The Facilities and Fleet Committees
submit a recommended five year plan to the City Administrator. An initial CIP draft is
reviewed with Department directors and corrections or adjustments are made. Current
year CIP items are incorporated into the early stages of the budgeting process during
this time frame.
June I st — Per Section 7.05 of the Hutchinson City Charter, the City Administrator shall .
submit to the council a recommended CIP Plan no later than June I" of each year.
December 31st - Final CIP plan is adopted by City council prior to year -end
2 11 (c)
City of Hutchinson, MN
CITY OF HUTCHINSON - CAPITAL PLAN
2012 thru 2017
DEPARTMENT SUMMARY
Source 2012 2013 2014 2015 2016 2017 Total
Airport
25,000
-
300,000
-
300,000
400,000
1,025,000
Cemetery
33,832
31,630
25,914
91,955
10,000
10,000
203,331
City Center
24,000
65,000
-
-
-
-
89,000
Civic Arena
30,900
291,500
1,335,000
325,000
-
-
1,982,400
Compost
148,000
42,763
466,267
867,247
1,107,544
815,928
3,447,749
Engineering
-
27,553
-
29,504
-
31,300
88,357
Event Center
44,325
-
-
-
-
-
44,325
Fire
-
-
-
150,000
-
51,008
201,008
Infrastructure Improvements
5,016,998
4,494,650
5,286,480
5,649,000
3,312,000
5,286,600
29,045,728
Library
40,610
-
-
-
-
-
40,610
Liquor Fund
70,835
-
25,000
-
-
-
95,835
Parks
127,382
3,830,000
37,108
67,153
60,389
152,304
4,274,336
Police
111,500
132,445
66,836
90,791
40,454
46,517
488,543
Pool & Recreation Building
-
42,660
-
218,000
715,000
-
975,660
Senior Dining
3,755
50,000
-
-
-
-
53,755
Storm Water
20,000
20,000
20,000
20,000
20,000
20,000
120,000
Streets
-
195,179
221,728
10,927
219,474
-
647,308
Technology
22,199
-
-
-
-
-
22,199
Wastewater
30,000
897,349
132,084
93,328
175,389
256,804
1,584,954
Water
478,325
397,810
407,210
669,504
-
31,300
1,984,149
TOTAL 6,227,661 10,518,539 8,323,627 8,282,409 5,960,250 7,101,761 46,414,247
Page 8 11 ` C'J
City of Hutchinson, MN
CITY OF HUTCHINSON - CAPITAL PLAN
2012 thru 2017
PROJECTS BY DEPARTMENT
Source
Project#
Priority
2012 2013
2014 201 2016
2017
Total
23,832 23,832
Grasshopper] mowers (2 ea.)
CEM -1302
2
21,630 21,630
Used dump truck
CEM -1401
lAirport
15,914 15,914
Tractor /LoaderBackboe
CEM -1701
3
81,955 81,955
Cemetery Total
Tractor, bi- directional
AIR -1202
3
25,000
400,000
25,000
Construct Apron for T -hangar
AIR -1401
4
300,000
CA -15
300,000
Add Apron for Hangar Const
AIR -1601
4
300,000
Civic Arena Sidewalk
300,000
Hangar Replacements
AIR -1701
4
125,000
400,000
400,000
Airport Total
2
15,900
25,000 -
300,000 - 300,000
400,000
1,025,000
Cemete
Cemetery Fencing/Roadway
CEM -01
3
10,000 10,000 10,000 10,000 10,000 10,000 60,000
Cemetery roof replacement
CEM -1301
2
23,832 23,832
Grasshopper] mowers (2 ea.)
CEM -1302
2
21,630 21,630
Used dump truck
CEM -1401
3
15,914 15,914
Tractor /LoaderBackboe
CEM -1701
3
81,955 81,955
Cemetery Total
-
- -
33,832 31,630 25,914 91,955 10,000 10,000 203,331
Citv Center
Carpet Replacement
CITY CTR -05
3
65,000
65,000
City Center VAV Boxes
CITY CTR -08
3
24,000
400,000
Blending line & Pad enclosure
24,000
City Center Total
450,000
24,000
65,000
-
- -
- 89,000
Civic Arena
400,000
400,000
Blacktop for Bag Storage Site
COMP -35
5
Civic Arena East Rink Roof
CA -15
1
Colorizer Upgrade & Building
291,500
3
291,500
Civic Arena Sidewalk
CA -16
2
15,000
4
125,000
15,000
Civic Arena East Rink Front Doors
CA -17
2
15,900
148,000
15,900
Civic Arena Dehumidification Unit Replace
CA -18
2
157,544
157,544
400,000
315,088
400,000
Civic Arena Refrigeration Units Replace
CA -19
2
850,000
Office Building
850,000
Civic Arena East Rink Tough Flex Flooring
CA -20
2
100,000
100,000
85,000
COMP43
85,000
Civic Arena East Rink Insulation Resurface
CA -21
2
64,818
Loading Dock
COMP44
200,000
200,000
Civic Arena East Rink Dasher Boards
CA -22
2
Cold Storage Building
COMP45
3
125,000
125,000
Civic Arena Total
100,000
Flatbed trailer, semi (2 ea)
30,900
291,500
1,335,000
325,000 -
- 1,982,400
Com ost
Turner
COMP -25
4
400,000
400,000
Blending line & Pad enclosure
COMP -30
4
450,000
450,000
Transfer conveyor system
COMP -33
5
400,000
400,000
Blacktop for Bag Storage Site
COMP -35
5
150,000
150,000
Colorizer Upgrade & Building
COMP -36
3
150,000
150,000
Maintenance Shop
COMP -38
4
125,000
125,000
Front End Loader
COMP -39
2
148,000
148,000
Front End Loaders
COMP -40
2
157,544
157,544
315,088
Bagging Line Upgrades
COMP -41
2
10,833
10,833
Office Building
COMP42
4
100,000
100,000
Forklift Replacement
COMP43
3
31,930 32,888
64,818
Loading Dock
COMP44
4
50,000
50,000
Cold Storage Building
COMP45
3
100,000
100,000
Flatbed trailer, semi (2 ea)
COMP46
5
26,522
26,522
SS Bi -fold Doors
COMP -50
2
20,000
20,000
SS - ECS Control System Upgrade
COMP -54
3
62,100
62,100
Grinder
COMP -55
3
400,000
400,000
11
C 6 1\
Page 9
City of Hutchinson, MN
CITY OF HUTCHINSON - CAPITAL PLAN
2012 thru 2017
PROJECTS BY DEPARTMENT
Source
Project N
Priority
2012
2013
2014
2015
2016 2017
Total
Stacking Conveyor 60' electric
COMP -56
3
37,132
37,132
1/2 Ton 4x4 pickup
COMP -57
3
26,523
26,523
Truck, semi - tractor 9300
COMP -58
3
53,045
53,045
Truck, TA w/ hooklift
COMP -59
4
132,613
132,613
1/2 Ton 4X2 pickup (used)
COMP -60
3
16,391
16,391
Skidsteer Loader (2 ea.)
COMP -61
3
93,756
93,756
Mack truck (used - 2 ea.)
COMP -62
4
115,928
115,928
Compost Total
148,000
42,763
466,267
867,247
1,107,544 815,928
3,447,749
Engineering
3/4 ton 4X4 truck/plow,
ENGR -1301
3
27,553
27,553
1/2 ton work truck
ENGR -1501
3
29,504
29,504
1/2 ton work truck
ENGR -1701
3
31,300
31,300
Engineering Total
-
27,553
-
29,504
- 31,300
88,357
Event Center
Event Center Roof
EC -01
3
44,325
44,325
Event Center Total
44,325
-
-
-
- -
44,325
Fire
New Chief Vehicle
FD -1401
4
31,300
31,300
Fire Dept Parking Lot
FD -1501
3
150,000
150,000
R -8 1 -ton truck
FD -1502
3
19,708
19,708
Fire Total
-
-
-
150,000
- 51,008
201,008
Infrastructure Improvements
Montana St NW (N of GCR)
PMP -1107
3
300,000
300,000
Parking Lot B
PMP -1110
2
200,000
200,000
5th Avenue NW (Main St to Kouwe St)
PMP -1201
2
1,810,162
1,810,162
Lynn Road SW
PMP -1202
3
744,000
744,000
Linden Ave SW (Lynn Rd to Main St)
PMP -1203
3
256,250
256,250
Les Kouba Pkwy NW
PMP -1204
4
506,744
506,744
TH 15 Retaining Wall Reconstruction
PMP -1205
2
456,713
456,713
South Grade Road Bridge
PMP -1206
4
185,000
185,000
Seal Coating
PMP -1207
3
300,000
300,000
300,000
900,000
Pavement Management Candidates
PMP -1300
2
738,379
620,000
744,000
620,000
620,000 620,000
3,962,379
Jefferson Street SE (Fair Ave to Wash Ave)
PMP -1301
2
1,035,400
1,035,400
2nd Ave SE Bridge
PMP -1302
3
248,000
248,000
2nd Ave SE (Main St S to Adams St S)
PMP -1303
2
363,320
363,320
2nd Ave SE (Adams St to Bridge)
PMP -1304
3
587,760
587,760
SGR Bridge -City participation
PMP -1305
3
185,000
185,000
Roundabout 1@ 15/115
PMP -1306
3
124,000
124,000
Jefferson St SE (Century Ave to Fair Ave)
PMP -1401
2
1,065,000
1,065,000
Dale St SW(School Rd to Century Ave)
PMP -1402
3
290,500
290,500
Hwy 15 South Service Rd
PMP -1403
3
326,900
326,900
Oakland Ave SE
PMP -1404
3
31,000
31,000
Century Ave SE (Hwy 15- Jefferson)
PMP -1501
3
920,000
920,000
5th Ave SW
PMP -1502
3
460,000
460,000
5th Ave SE
PMP -1503
3
1,100,000
1,(1
1
/00,000
Page 10
City of Hutchinson, MN
CITY OF HUTCHINSON - CAPITAL PLAN
2012 thru 2017
PROJECTS BY DEPARTMENT
Source Project # Priority 2012 2013 2014 2015 _ 2016 2017 Total
South Central Trunk Stoma Sewer
PMP -1504
3
Police Squad Vehicle (LT)
PD -1401 2
21,949 21,949
500,000
500,000
500,000
1,500,000
Roberts Rd SW (McDonald to Dale)
PMP -1601
3
PD-4 1 30,000 30,000
60
1,209,000
\ 0 \ 00
I I 1. v
1,209,000
Washington Ave W (Lynn Rd -Main St)
PMP -1602
3
682,000
682,000
School Rd SW (SGR -Hwy 7)
PMP -1701
3
1,537,600
1,537,600
McDonald Dr SW (Lakewood - School)
PMP -1702
3
837,000
837,000
Linden Ave SW (Dale -Lynn)
PMP -1703
3
496,000
496,000
Hassan St SE/NE (5th Av S to 1st Av N)
PMP -1704
3
496,000
496,000
Monroe St SE/Adams St E Business Pk
PW -35
3
350,000
350,000
3M Trunk Sanitary
UTL -1103
3
300,000
300,000
5th Ave NW Utilities
UTL -1202
3
620,000
620,000
Pvmt Mgmt Utilities
UTL -1300
3
400,000
400,000
400,000
400,000
400,000
400,000
2,400,000
Jefferson St SE Utilities
UTL -1301
3
630,000
630,000
Jefferson St SE Utilities
UTL -1401
3
630,000
630,000
Century Ave SE Utilities
UTL -1501
3
500,000
500,000
5th Ave SW /SE Utilities
UTL -1502
3
400,000
400,000
School Rd SW Utilities
UTL -1701
3
400,000
400,000
Infrastructure Improvements Total
5,016,998
4,494,650
5,286,480
5,649,000
3,312,000
5,286,600
29,045,728
Libra
Library Flat Roof
LB 12 -01
2
40,610
40,610
Library Total
40,610
-
-
-
-
-
40,610
Liquor Fund
Liquor Store Roof Improvements
LIQ -03
2
70,835
70,835
Liquor Store cooler improvements
LIQ -04
3
25,000
25,000
Liquor Fund Total
70,835
-
25,000
-
-
-
95,835
Parks
Ford F150 4X4
PARK -1201
2
25,775
25,775
New John Deere Mower
PARK -1202
2
67,477
67,477
Trailer, 7x14 tandem axle
PARK -1203
3
4,130
4,130
1 Ton Dump Truck
PARK -1401
2
48,690
48,690
3/4 Ton 4x2 pickup
PARK -1404
3
37,153
37,153
Trailer, flatbed tri -axle 24.5'
PARK -1405
3
7,108
7,108
1/2 Ton 4x4 pickup
PARK -1501
3
30,389
30,389
John Deere tractor 4710 4x4
PARK -1504
3
42,314
42,314
1/2 Ton 4x4 pickup
PARK -1703
3
31,300
31,300
Outdoor Aquatic Center
PARK -26
3
2,000,000
2,000,000
Ball Fields
PARK -27
3
1,400,000
1,400,000
Rail Line Purchase Debt
PARK -28
3
30,000
30,000
30,000
30,000
30,000
30,000
180,000
Parks Garage Overhaul
PARK -29
1
400,000
400,000
Parks Total
127,382
3,830,000
37,108
67,153
60,389
152,304
4,274,336
Police
Handgun Replacement
PD -1301 1 20,000
20,000
Police Squad Vehicle (LT)
PD -1401 2
21,949 21,949
Window Replacement
PD -23 4
10,000 10,000
Police Attic Insulation
PD -25 4
5,000 5,000
Upgrades to civil defense system
PD-4 1 30,000 30,000
60
\ 0 \ 00
I I 1. v
Page 11
/
City of Hutchinson, MN
CITY OF HUTCHINSON - CAPITAL PLAN
2012 thru 2017
PROJECTS BY DEPARTMENT
Source Proiect # Priority 2012 2013 2014 2015 201 2017 Total
Interoperable communication system
PD -5
1
50,000 50,000
Senior Dining Sidewalk Sr Dine 05 2
3,755
100,000
Police Squad Vehicles
PD- SQUADS
1
31,500 32,445
66,836 68,842
35,454
36,517 271,594
Police Total
Storm Water
219,474
111,500 132,445
66,836 90,791
40,454
46,517 488,543
Pool & Recreation Buildin
20,000 20,000 20,000 120,000
Storm Water Total
20,000
20,000 20,000
20,000 20,000 20,000 120,000
1 -ton 4x4 w /aerial bucket
Pool improvements
PR -13
1
44,558
75,000
75,000
Recreation Center Roof
PR -14
2
3
218,000
218,000
Rec Center/Civic Arena Parking Lot
PR -15
3
Streets Total
640,000
640,000
Recreation Center Air Handlers
PR -16
2
42,660
- 647,308
[Technology
42,660
Pool & Recreation Building Total
- 42,660
- 218,000
715,000
- 975,660
Senior Dinin
Evergreen parking lot/Handicap Access Sr Dine 03 4
STRT -1301
50,000
50,000
Senior Dining Sidewalk Sr Dine 05 2
3,755
3,755
Senior Dining Total
3,755
50,000 -
- - - 53,755
Storm Water
219,474
219,474
Air compressor w /jackhammer
Storm Sewer System Repairs STWT -02 3
20,000
20,000 20,000
20,000 20,000 20,000 120,000
Storm Water Total
20,000
20,000 20,000
20,000 20,000 20,000 120,000
Streets
Snowplow truck
STRT -1301
3
195,179
195,179
Snowplow Truck
STRT -1403
3
219,474
219,474
Air compressor w /jackhammer
STRT -1405
4
10,927
10,927
1 -ton 4x4 w /aerial bucket
STRT -1408
3
44,558
44,558
Wheel Loader
STRT -1409
3
177,170
177,170
Streets Total
-
195,179
221,728
10,927
219,474
- 647,308
[Technology
New Minivan
IT-1201
3
22,199
22,199
Technology Total
22,199
-
-
-
-
- 22,199
Wastewater
Harmony Ln Lift Station
PW -65
4
40,000
40,000
W WTF MBR Membranes
PW -70
3
200,000 200,000
Mower, Tractor
W W -1101
1
18,566
18,566
Drywell Rehabilitation
WW-1201
3
30,000
30,000
UV Bulb Replacements -Bank B
WW -1202
3
10,000
10,000
W WTF Biosolids Handling
WW-1203
3
500,000
500,000
UV Bulb Replacements -Bank A
WW -1301
3
10,000
10,000
W WTF SCADA Improvements
WW-1302
3
10,000
10,000
Sewer Jet -Vac Truck
WW -1303
2
387,349
387,349
1 -Ton truck w /plow
WW-1401
2
36,071
36,071
Pumps (4)
WW -1402
2
58,351
8,195
66,546
Generators (2)
WW -1403
3
19,096
34,778 53,874
Rotor VFD's
WW -1501
3
50,000
50,000
Minivan
WW -1502
3
25,133
25,133
EQ Basin Liner
WW -1601
3
50,000
50,000
Seal /Overlay Driveways at WWTF
WW -1602
3
45,000
45,000
Page 12
1 I
11 t o l
City of Hutchinson, MN
CITY OF HUTCHINSON - CAPITAL PLAN
2012 thru 2017
PROJECTS BY DEPARTMENT
Source Project# Priority 2012 2013 2014 2015 2016 2017 Tota
1/2 Ton 4x4 pickup
Utility vehicle - Gator
Utility vehicle - Bobcat
Wastewater Total
Water
RO Membrane replacement
Commercial mower, snow blower
Automated meter reading system
112 Tan 4x2 pickup
Water Tower Rehab -South Park
Garage roof replacement
WATR SCADA Improvements
1/2 Ton 4x4 pickup
Water Tower Rehab -Golf Course
Seal -Overlay Driveways
112 Ton 4x4 pickup
112 Ton 4x4 pickup
1/2 Ton 40 pickup
Water Total
GRAND TOTAL
WW -1603
3
30,389
30,389
WW -1701
4
11,013
11,013
WW -1702
4
11,013
11,013
30,000
897,349
132,084
93,328
175,389
256,804
1,584,954
W -1101
2
350,000
350,000
W -1102
3
18,566
18,566
W -1103
4
640,000
640,000
W -1201
3
19,665
19,665
W -1202
3
458,660
458,660
W -1301
3
10,000
10,000
W -1302
3
10,000
10,000
W -1303
3
27,810
27,810
W -1401
3
350,000
350,000
W -1402
3
10,000
10,000
W -1403
3
28,644
28,644
W -1501
3
29,504
29,504
W -1701
n
31,300
31,300
478,325
397,810
407,210
669,504
-
31,300
1,984,149
6,227,661
10,518,539
8,323,627
8,282,409
5,960,250
7,101,761
46,414,247
Page 13 � ) ` r)
City of Hutchinson, MN
CITY OF HUTCHINSON - CAPITAL PLAN
2012 thru 2017
FUNDING SOURCE SUMMARY
Source 2012 2013 2014 2015 2016 2017 Total
Airport Construction Fund
-
-
30,000
-
30,000
40,000
100,000
Assessments
725,285
934,400
1,137,000
1,171,000
642,500
1,583,150
6,193,335
Capital Projects Fund
277,422
979,160
1,365,000
723,000
750,000
40,000
4,134,582
Cash
80,000
-
-
-
-
-
80,000
Cash - Liquor Fund
70,835
-
25,000
-
-
-
95,835
Compost Fund
-
10,833
436,267
722,647
750,000
765,928
2,685,675
Equipment Replacement Fund
147,884
276,807
311,586
250,330
285,317
241,129
1,513,053
G.O. Improvement Bonds
2,008,849
1,830,250
2,697,980
1,678,000
1,469,500
2,103,450
11,788,029
General Obligation Bonds
-
3,400,000
-
-
-
-
3,400,000
Grants - Federal
-
-
270,000
-
270,000
360,000
900,000
Grants - Other
200,000
-
-
-
-
-
200,000
Lease Purchase
-
82,361
82,361
82,361
82,361
82,361
411,805
Municipal State Aid
900,000
400,000
400,000
1,000,000
300,000
300,000
3,300,000
Perpetual Cue Fund
10,000
10,000
10,000
10,000
10,000
10,000
60,000
Refuse Funding
-
31,930
-
144,600
327,544
50,000
554,074
Sale or Trade in of Equipment
68,197
62,019
X000
-
30,000
-
190,216
Storm Water Utility
189,871
120,000
120,000
620,000
620,000
720,000
2,389,871
Wastewater Fund
468,777
1,275,000
597,084
693,328
325,389
556,804
3,916,382
Water Fund
972,541
862,810
893,
1,2 69,504
150,000
331,300
4,479,865
TOTAL
6,119,661
10,275,570
8,405,988
8,364,770
6,042,611
7,184,122
46,392,722
Page 1
111 ('�
City of Hutchinson, MN
CITY OF HUTCHINSON - CAPITAL PLAN
2012 thru 2017
PROJECTS BY FUNDING SOURCE
Source
Project#
Priority 2012
2013 2014 2015
2016
2017
Total
Airport Construction Fund
100,000
PMP -1110
2
15,000
100,000
2
Construct Apron for T -hangar
AIR -1401
4
30,000
PMP -1201
2
30,000
Add Apron for Hangar Consl
AIR -1601
4
CA -19
30,000
387,155
30,000
Hangar Replacements
AIR -1701
4
2
40,000
40,000
Airport Construction Fund Total
PMP -1203
-
- 30,000 -
30,000
40,000
100,000
Assessments
Montana St NW IN of GCR)
Parking Lot B
5th Avenue NW (Main St to Kouwe St)
Lynn Road SW
Linden Ave SW (Lynn Rd to Main St)
Les Kouba Pkwy NW
Pavement Management Candidates
Jefferson Street SE (Fair Ave to Wash Ave)
2nd Ave SE (Main St S to Adams St S)
2nd Ave SE (Adams St to Bridge)
Jefferson St SE (Century Ave to Fair Ave)
Dale St SW(School Rd to Century Ave)
Hwy 15 South Service Rd
Oakland Ave SE
Century Ave SE (Hwy 15- Jefferson)
5th Ave SW
5th Ave SE
Roberts Rd SW (McDonald to Dale)
Washington Ave W (Lynn Rd -Main St)
School Rd SW (SGR -Hwy 7)
McDonald or SW (Lakewood - School)
Linden Ave SW (Dale -Lynn)
Hassan St SE/NE (5th Av S to Ist Av N)
Monroe St SE /Adams St E Business Pk
Assessments Total
Capital Pro Fund
Civic Arena East Rink Roof
Civic Arena Sidewalk
Civic Arena East Rink Front Doors
Civic Arena Dehumidification Unit Replace
Civic Arena Refrigeration Units Replace
Civic Arena East Rink Tough Flex Flooring
Civic Arena East Rink Insulation Resurface
Civic Arena East Rink Dasher Boards
Cemetery roof replacement
Carpet Replacement
City Center VAV Boxes
Event Center Roof
Fire Dept Parking Lot
Library Flat Roof
PMP -1107
3
291,500
100,000
291,500
CA -16
2
100,000
PMP -1110
2
15,000
100,000
2
15,900
100,000
PMP -1201
2
387,155
400,000
400,000
CA -19
2
387,155
PMP -1202
3
850,000
261,000
2
85,000
261,000
PMP -1203
3
76,900
200,000
200,000
CA -22
2
76,900
PMP -1204
4
60,000
CEM -1301
2
23,832
60,000
PMP -1300
2
278,130
186,000
223,000
186,000
186,000
186,000
1,245,130
PMP -1301
2
24,000
310,500
3
44,325
310,500
PMP -1303
2
109,000
150,000
LIB 12 -01
2
109,000
PMP -1304
3
40,610
176,000
176,000
PMP -1401
2
319,500
319,500
PMP -1402
3
102,000
102,000
PMP -1403
3
98,000
98,000
PMP -1404
3
9,500
9,500
PMP -1501
3
185,000
185,000
PMP -1502
3
135,000
135,000
PMP -1503
3
440,000
440,000
PMP -1601
3
360,000
360,000
PMP -1602
3
205,000
205,000
PMP -1701
3
752,150
752,150
PMP -1702
3
295,000
295,000
PMP -1703
3
175,000
175,000
PMP -1704
3
175,000
175,000
PW -35
3
116,500
116,500
725,285
934,400
1
1,171
642,500
1,583,150
6,193,335
CA -15
1
291,500
291,500
CA -16
2
15,000
15,000
CA -17
2
15,900
15,900
CA -18
2
400,000
400,000
CA -19
2
850,000
850,000
CA -20
2
85,000
85,000
CA -21
2
200,000
200,000
CA -22
2
125,000
125,000
CEM -1301
2
23,832
23,832
CITY CTR -05
3
65,000
65,000
CITY CTR -08
3
24,000
24,000
EC -01
3
44,325
44,325
FD -1501
3
150,000
150,000
LIB 12 -01
2
40,610
40,610
Page 2 11 / O \
l J}
City of Hutchinson, MN
CITY OF HUTCHINSON - CAPITAL PLAN
2012 thru 2017
PROJECTS BY FUNDING SOURCE
Source Proiect# Prioritv 2012 2013 2014 2015 2016 2017 Total
Rail Line Purchase Debt
PARK -28
3
30,000
30,000
30,000
30,000
30,000
30,000
180,000
Parks Garage Overhaul
PARK -29
1
400,000
400,000
Handgun Replacement
PD -1301
1
20,000
20,000
Window Replacement
PD -23
4
10,000
10,000
Police Attic Insulation
PD -25
4
5,000
5,000
Upgrades to civil defense system
PD-4
1
30,000
30,000
60,000
Interoperable communication system
PD -5
1
50,000
50,000
100,000
Pool improvements
PR -13
1
75,000
75,000
Recreation Center Roof
PR -14
2
218,000
218,000
Rec Center /Civic Arena Parking Lot
PR -15
3
640,000
640,000
Recreation Center Air Handlers
PR -16
2
42,660
42,660
Evergreen parking IotMandicap Access
Sr Dine 03
4
50,000
50,000
Senior Dining Sidewalk
Sr Dine 05
2
3,755
3,755
Capital Projects Fund Total
277,422
979,160
1,365,000
723,000
750,000
40,000
4,134,582
Cash
Les Kouba Pkwy NW
PMP -1204
4
80,000
80,000
Cash Total
80,000
-
-
-
-
-
80,000
Cash - Liquor Fund
Liquor Store Roof Improvements
LIQ-03
2
70,835
70,835
Liquor Store cooler improvements
LIQ-04
3
25,000
25,000
Cash - Liquor Fund Total
70,835
-
25,000
-
-
-
95,835
Compost Fund
Turner
COMP -25
4
200,000
200,000
Blending line & Pad enclosure
COMP -30
4
450,000
450,000
Transfer conveyor system
COMP -33
5
400,000
400,000
Blacktop for Bag Storage Site
COMP -35
5
150,000
150,000
Colorizer Upgrade & Building
COMP -36
3
150,000
150,000
Maintenance Shop
COMP -38
4
62,500
62,500
Front End Loaders
COMP-40
2
127,544
127,544
Bagging Line Upgrades
COMP41
2
10,833
10,833
Office Building
COMP42
4
50,000
50,000
Forklift Replacement
COMP43
3
32,888
32,888
Loading Dock
COMP44
4
50,000
50,000
Cold Storage Building
COMP45
3
100,000
100,000
Flatbed trailer, semi (2 ea)
COMP46
5
26,522
26,522
Grinder
COMP -55
3
400,000
400,000
Stacking Conveyor 60'electric
COMP -56
3
37,132
37,132
1/2 Ton 4x4 pickup
COMP -57
3
26,523
26,523
Truck, semi- tractor 9300
COMP -58
3
53,045
53,045
Truck, TA w/ hooklift
COMP -59
4
132,613
132,613
1/2 Ton 4X2 pickup (used)
COMP -60
3
16,391
16,391
Skidsteer Loader (2 ea.)
COMP -61
3
93,756
93,756
Mack truck (used - 2 ea.)
COMP -62
4
115,928
115,928
Compost Fund Total
-
10,833
436,267
722,647
750,000
765,928
2,685,675
Page 3
City of Hutchinson, NIN
CITY OF HUTCHINSON - CAPITAL PLAN
2012 thru 2017
PROJECTS BY FUNDING SOURCE
Source Project Priority 2012 2013 2014 2015 2016 2017 Total
II....:�.......1 o...J...........e1 P. -A
Tractor, bi- directional
AIR -1202
3
Grasshopper] mowers (2 ea.)
CEM -1302
2
Used dump truck
CEM -1401
3
Tractor /Loader /Backhoe
CEM -1701
3
3/4 ton 4X4 truck/plow
ENGR -1301
3
1/2 ton work truck
ENGR -1501
3
1/2 ton work truck
ENGR -1701
3
New Chief Vehicle
FD -1401
4
R -8 1 -ton track
FD -1502
3
New Minivan
IT -1201
3
Ford F 150 4X4
PARK -1201
2
New John Deere Mower
PARK -1202
2
Trailer, 7x14 tandem We
PARK -1203
3
1 Ton Dump Truck
PARK -1401
2
3/4 Ton 4x2 pickup
PARK -1404
3
Trailer, flatbed tri -axle 24.5'
PARK -1405
3
1/2 Ton 4x4 pickup
PARK -1501
3
John Deere tractor 4710 4x4
PARK -1504
3
1/2 Ton 40 pickup
PARK -1703
3
Police Squad Vehicle (LT)
PD -1401
2
Police Squad Vehicles
PD- SQUADS
I
Snowplow track
STRT -1301
3
Snowplow Track
STRT -1403
3
Air compressor w /jackhammer
STRT -1405
4
1 -ton 40 w/aerial bucket
STRT -1408
3
Wheel Loader
STRT -1409
3
Equipment Replacement Fund Total
3
G.O.Im rovementBonds
Montana St NW (N of GCR)
Parking Lot B
5th Avenue NW (Main St to Kouwe St)
Lynn Road SW
Linden Ave SW (Lynn Rd to Main St)
Les Kouba Pkwy NW
TH 15 Retaining Wall Reconstruction
South Grade Road Bridge
Seal Coating
Pavement Management Candidates
Jefferson Street SE (Fair Ave to Wash Ave)
2nd Ave SE Bridge
2nd Ave SE (Main St S to Adams St S)
2nd Ave SE (Adams St to Bridge)
SGR Bridge -City participation
Roundabout@ 15/115
Jefferson St SE (Century Ave to Fair Ave)
Dale St SW(School Rd to Century Ave)
25,000
3
200,000
200,000
25,000
2
21,630
100,000
100,000
PMP -1201
21,630
70,683
15,914
70,683
PMP -1202
3
15,914
483,000
483,000
81,955
3
81,955
27,553
PMP -1204
4
326,744
27,553
326,744
PMP -1205
2
29,504
29,504
PMP -1206
4
185,000
31,300
31,300
3
300,000
300,000
300,000 900,000
31,300
31,300
369,709
434,000
521,000 434,000
434,000 434,000 2,626,709
PMP -1301
19,708
19,708
22,199
324,900
PMP -1302
3
22,199
22,305
248,000
PMP -1303
2
22,305
42,750
PMP -1304
3
411,760
42,750
4,130
3
185,000
185,000
4,130
3
124,000
124,000
48,690
48,690
345,500
37,153
PMP -1402
3
37,153
188,500
7,108
7,108
30,389
30,389
42,314
42,314
31,300
31,300
21,949
21,949
31,500
32,445
66,836
68,842
35,454
36,517
271,594
195,179
195,179
219,474
219,474
10,927
10,927
44,558
44,558
177,170
177,170
147,884
276,807
311,586
250,330
285,317
241,129
1,513,053
PMP -1107
3
200,000
200,000
PMP -1110
2
100,000
100,000
PMP -1201
2
70,683
70,683
PMP -1202
3
483,000
483,000
PMP -1203
3
179,350
179,350
PMP -1204
4
326,744
326,744
PMP -1205
2
256,713
256,713
PMP -1206
4
185,000
185,000
PMP -1207
3
300,000
300,000
300,000 900,000
PMP -1300
2
369,709
434,000
521,000 434,000
434,000 434,000 2,626,709
PMP -1301
2
324,900
324,900
PMP -1302
3
248,000
248,000
PMP -1303
2
254,320
254,320
PMP -1304
3
411,760
411,760
PMP -1305
3
185,000
185,000
PMP -1306
3
124,000
124,000
PMP -1401
2
345,500
345,500
PMP -1402
3
188,500
188,500
Page 4 1 I ( O)
City of Hutchinson, MN
CITY OF HUTCHINSON - CAPITAL PLAN
2012 thru 2017
PROJECTS BY FUNDING SOURCE
Source Proiect H Priority 2012 2013 2014 2015 2016 201 Total
Hwy 15 South Service Rd
PMP -1403
3
228,900
Jefferson Street SE (Fair Ave to Wash Ave)
Outdoor Aquatic Center
228,900
Century Ave SE (Hwy 15- Jefferson)
PMP -1501
3
335,000
PARK -27
3
335,000
5th Ave SW
PMP -1502
3
411,805
25,000
- - - 3,400,000
25,000
5th Ave SE
PMP -1503
3
660,000
660,000
Roberts Rd SW (McDonald to Dale)
PMP -1601
3
249,000
270,000
Add Apron for Hangar Const
249,000
Washington Ave W (Lynn Rd -Main St)
PMP -1602
3
Hangar Replacements
477,000
4
477,000
School Rd SW (SGR -Hwy 7)
PMP -1701
3
- - 270,000
485,450
485,450
McDonald Dr SW (Lakewood - School)
PMP -1702
3
1,000,000
300,000
542,000
542,000
Linden Ave SW (Dale -Lynn)
PMP -1703
3
10,000
10,000
321,000
321,000
Hassan St SE/NE (5th Av S to 1st Av N)
PMP -1704
3
10,000
10,000
321,000
321,000
Monroe St SE /Adams St E Business Pk
PW -35
3
233,500
233,500
5th Ave NW Utilities
UTL -1202
3
500,000
500,000
G.O. Improvement Bonds Total
2,008,849 1,830,250 2,697,980 1,678,000
1,469,500
2,103,450
11,788,029
General Obligati Bonds
24,260
5th Avenue NW (Main St to Kouwe St)
PMP -1201
Jefferson Street SE (Fair Ave to Wash Ave)
Outdoor Aquatic Center
PARK -26
3
2,000,000
2,000,000
Ball Fields
PARK -27
3
1,400,000
1,400,000
General Obligation Bonds Total
Municipal State Aid Total
411,805
- 3,400,000 -
- - - 3,400,000
400,000
3
400,000
Grants -Federal
Construct Apron for T -hangar
AIR -1401
4
270,000
270,000
Add Apron for Hangar Const
AIR -1601
4
270,000 270,000
Hangar Replacements
AIR -1701
4
600,000
360,000 360,000
Grants - Federal Total
- - 270,000
- 270,000 360,000 900,000
Grants -Other
TH 15 Retaining Wall Reconstruction PMP -1205
Grants - Other Total
Lease Purchase
Front End Loader COMP -39
Sewer Jet -Vac Truck WW-1303
Lease Purchase Total
Municipal State Aid
24,260
5th Avenue NW (Main St to Kouwe St)
PMP -1201
Jefferson Street SE (Fair Ave to Wash Ave)
PMP -1301
Jefferson St SE (Century Ave to Fair Ave)
PMP -1401
Century Ave SE (Hwy 15- Jefferson)
PMP -1501
5th Ave SW
PMP -1502
Roberts Rd SW (McDonald to Dale)
PMP -1601
School Rd SW (SGR -Hwy 7)
PMP -1701
Municipal State Aid Total
411,805
Perpetual Care Fund
Cemetery Fencing/Roadway CEM -01
Perpetual Can Fund Total
2 200,000 200,000
200,000 - - - - - 200,000
2 24,260
24,260
24,260
24,260
24,260
121,300
2 58,101
58,101
58,101
58,101
58,101
290,505
- 82,361
82,361
82,361
82,361
82,361
411,805
2 900,000
900,000
2
400,000
400,000
2
400,000
400,000
3
400,000
400,000
3
300,000
300,000
3
600,000
600,000
3
300,000
300,000
900,000
400,000
400,000
1,000,000
300,000
300,000
3,300,000
3 10,000
10,000
10,000
10,000
10,000
10,000
60,000
10,000
10,000
10,000
10,000
10,000
10,000
60,000
Page 5 \
11(d)
City of Hutchinson, MN
CITY OF HUTCHINSON - CAPITAL PLAN
2012 thru 2017
PROJECTS BY FUNDING SOURCE
Source Proiect N Priority 2012 2013 2014 2015 2016 2017 Total
Refuse Funding
Turner
COMP -25
4
200,000
200,000
Maintenance Shop
COMP -38
4
62,500
62,500
Front End Loaders
COMP40
2
COMP40
127,544
127,544
Office Building
COMP42
4
30,000
50,000 50,000
Forklift Replacement
COMP43
3
31,930
31,930
SS Bi -fold Doors
COMP -50
2
20,000
New John Deere Mower
20,000
SS - ECS Control System Upgrade
COMP -54
3
62,100
62,100
Refuse Funding Total
24,727
Sewer let -Vac Truck
- 31,930 - 144,600
327,544
50,000 554,074
Sale or Trade in of Equipment
Front End Loader
COMP -39
2
40,000
40,000
Front End Loaders
COMP40
2
30,000
30,000
60,000
Ford F1504X4
PARK -1201
2
3,470
3,470
New John Deere Mower
PARK -1202
2
24,727
24,727
Sewer let -Vac Truck
WW -1303
2
62,019
62,019
Sale or Trade in of Equipment Total
68,197
62,019
30,000
-
30,000
-
190,216
Storm Water Utili
Les Kouba Pkwy NW
PMP -1204
4
40,000
40,000
Pavement Management Candidates
PMP -1300
2
29,871
29,871
South Central Trunk Storm Sewer
PMP -1504
3
500,000
500,000
500,000
1,500,000
Storm Sewer System Repairs
STWT -02
3
20,000
20,000
20,000
20,000
20,000
20,000
120,000
Pvmt Mgmt Utilities
UTL -1300
3
100,000
100,000
100,000
100,000
100,000
100,000
600,000
School Rd SW Utilities
UTL -1701
3
100,000
100,000
Storm Water Utility Total
189,871
120,000
120,000
620,000
620,000
720,000
2,389,871
Wastewater Fund
5th Avenue NW (Main St to Kouwe St)
PMP -1201
2
228,777
228,777
Harmony Ln Lift Station
PW -65
4
40,000
40,000
WWTF MBR Membranes
PW -70
3
200,000
200,000
3M Truck Sanitary
UTL -1103
3
300,000
300,000
5th Ave NW Utilities
UTL -1202
3
60,000
60,000
Pvmt Mgmt Utilities
UTL -1300
3
150,000
150,000
150,000
150,000
150,000
150,000
900,000
Jefferson St SE Utilities
UTL -1301
3
315,000
315,000
Jefferson St SE Utilities
UTL -1401
3
315,000
315,000
Century Ave SE Utilities
UTL -1501
3
250,000
250,000
5th Ave SW /SE Utilities
UTL -1502
3
200,000
200,000
School Rd SW Utilities
UTL -1701
3
150,000
150,000
Mower, Tractor
WW-1 101
1
18,566
18,566
Drywall Rehabilitation
WW -1201
3
30,000
30,000
UV Bulb Replacements -Bank B
WW -1202
3
10,000
10,000
WWTF Biosolids Handling
WW -1203
3
500,000
500,000
UV Bulb Replacements -Bank A
WW -1301
3
10,000
10,000
WWTF SCADA Improvements
WW -1302
3
10,000
10,000
1 -Ton truck w /plow
WW -1401
2
36,071
36,071
Pumps (4)
WW -1402
2
58,351
8,195
66,546
Generators (2)
WW -1403
3
19,096
34,778
53,874
Page 6
I
� `0/
City of Hutchinson, MN
CITY OF HUTCHINSON - CAPITAL PLAN
2012 thru 2017
PROJECTS BY FUNDING SOURCE
Source Proiect# Prioritv 2012 2013 2014 2015 2016 2017 Total
Rotor VFD's
WW -1501
3
50,000
50,000
Minivan
WW -1502
3
25,133
25,133
EQ Basin Liner
WW-1601
3
50,000
50,000
Seal/Overlay Driveways at W WTF
WW-1602
3
45,000
45,000
1/2 Ton 40 pickup
WW -1603
3
30,389
30,389
Utility vehicle - Gator
WW-1701
4
11,013
11,013
Utility vehicle - Bobcat
WW-1702
4
11,013
11,013
Wastewater Fund Total
468,777
1,275,000
597,084
693,328
325,389
556,804
3,916,382
Water Fund
5th Avenue NW (Main St to Kouwe St)
PMP -1201
2
223,547
223,547
Pavement Management Candidates
PMP -1300
2
60,669
60,669
Oakland Ave SE
PMP -1404
3
21,500
21,500
5th Ave NW Utilities
UTL -1202
3
60,000
60,000
Pvmt Mgmt Utilities
UTL -1300
3
150,000
150,000
150,000
150,000
150,000
150,000
900,000
Jefferson St SE Utilities
UTL -1301
3
315,000
315,000
Jefferson St SE Utilities
UTL -1401
3
315,000
315,000
Century Ave SE Utilities
UTL -1501
3
250,000
250,000
5th Ave SW /SE Utilities
UTL -1502
3
200,000
200,000
School Rd SW Utilities
UTL -1701
3
150,000
150,000
RD Membrane replacement
W -1101
2
350,000
350,000
Commercial mower, snow blower
W -1102
3
18,566
18,566
Automated meter reading system
W -1103
4
640,000
640,000
1/2 Ton 4x2 pickup
W -1201
3
19,665
19,665
Water Tower Rehab -South Park
W -1202
3
458,660
458,660
Garage roof replacement
W -1301
3
10,000
10,000
WATR SCADA Improvements
W -1302
3
10,000
10,000
1/2 Ton 4x4 pickup
W -1303
3
27,810
27,810
Water Tower Rehab-Colf Course
W -1401
3
350,000
350,000
Seal -Overlay Driveways
W -1402
3
10,000
10,000
12 Ton 4x4 pickup
W -1403
3
28,644
28,644
12 Ton 4x4 pickup
W -1501
3
29,504
29,504
12 Ton 4x4 pickup
W -1701
n
31,300
31,300
Water Fund Total
972,541
862,810
893,710
1,269,504
150,000
331,300
4,479,865
GRAND TOTAL
6,119,661
10,275,570
8,405,988
8,364,770
6,042,611
7,184,122
46,392,722
Page 7 ' 1 /
C O J\
Hutchinson City Center
111 Hassan Street SE
Hutchinson, MN 55350 -2522
320 - 587 -5151 /Fax 320 - 234 -4240
To: Mayor & City Council
From: Andy Reid, Controller
CC: Jeremy Carter, City Administrator
Date: December 14, 2012
Subject: November Financial Reports
Attached for your review are the November financial reports for the General Fund and Enterprise
Fund operations. Feel free to contact me with any questions.
CITY OF HUTCHINSON
Financial Report - GENERAL FUND
For the month of November. 2012
SUMMARY FINANCIAL STATEMENT:
Category
2012
Month of
November
2012 YTD
November
2012
Budget
2012
Budget
Balance
%Used
2011 YTD
November
2011
Approved
Budget
%Used
REVENUES:
4005
Taxes & Penalties
2,301,076
4,491,446
2,190,370
51.2%
2,142,863
4,491,446
47.7%
4050
Licenses
1,884
57,552
53,500
4,052
107.6%
51,679
51,300
100.7%
4070
Permits
16,011
168,708
158,950
9,758
106.1%
163,896
246,600
66.5%
4100
Intergovernmental
53,925
1,296,668
1,194,876
101,792
108.5%
1,200,969
1,144,277
105.0%
4250
Charges for Services
74,736
1,197,713
1,852,400
654,687
647%
1,159,933
1,843,596
62.9%
4400
Fines & Forfeitures
5,770
52,322
45,000
7,322
116.3%
42,396
45,000
94.2%
4620
Investment Earnings
5,568
35.000
29,432
15.9%
27,423
70,000
39.2%
4700
Reimbursements
6,544
404,460
407,152
2,692
99.3%
347,888
568,385
61.2%
4800
Transfers
16,797
1,254,965
2,090,376
835,411
60.0%
1,221,095
2,161,535
56.5%
4890
1 Surcharge
677
4,969
350
4,619
1419.8%
1,328
400
332.0%
4998
1 Fund Balance
10,000
10,000
0.0%
15,000
a0%
TOTAL REVENUES
176,344
6,744,002
10,339,050
3,595,048
65.2%
6,359,469
10,637,539
59.8%
EXPENDITURES:
6105
Salaries & Fringe Benefits
510,146
6,100,362
6,633,597
533,235
92.0%
6,299,453
6,607,157
95.3%
6200
Su lies, Repairs, Maint.
39,767
685,965
790,835
104,871
86.7%
691,913
761,532
90.9%
6300
Contracted Services
46,930
412,831
462,442
49,611
89.3%
430,054
465,925
92.3%
6306
Services &Charges
82,514
1,933,027
2,155,664
222,637
89.7%
1,911,590
2,233,927
85.6%
6600
Debt Service
-
0.0 %
0.0%
6700
Transfers
91,650
92,750
1,100
98.8%
89,300
89,300
100.0%
6900
Misc. Expenses
16,970
295,868
203,762
92,106
145.2%
193,673
479,698
40.4%
7000
Capital 0utla
1,420
1,420
100.0%
1,335
100.0%
TOTAL EXPENDITURES
696,326
9,521,121
10,339,050
817,929
92.1%
9,617
10 637,539
90.4%
TOTAL REVENUE OVER
UNDER EXPENDITURES
(519,982)
2 777 120 )
-
(2,777,120)
100.0%
(3,257,848)
-
100.0%
COMMENTS:
REVENUES:
Taxes & Penalties The 2012 first half tax settlement received in June is higher than in 2011 due to the State discontinuing the Market Value
Homestead Credit in 2012.
Intergovernmental Payment from the School District was received in November reimbursing the 2nd half 2012 Community Education
expense; $32,883.
EXPENDITURES:
Salaries & Fringe Benefits YTD expenses are tracking with the budget. The decrease in YTD 2012 from 2011 is due to the payout in 2011 of
severance and vacation balances to the employees who accepted the early retirement at 1 213112 01 0.
Contracted Services Payment was made to Pioneerland in November for the 4th quarter library funding; $37,008.
Misc. Expenses This expense category is over budget due to the unbudgeted payment of grant proceeds to the School District related to
the COPS grant ($74,003). While the School District was responsible for the cost of improvements, the City administered
the grant. Grant dollars received by the City were simply issued to the School District resulting in no financial impact on
the City. The Intergovernmental Revenue category contains the offsetting revenue.
)-(a-)
EXPENDITURES BY DEPARTMENT:
Department
Month of
2nth
November
2012 YTD
No
2012
Approved
Budget
2012
Budget
Balance
% Used
2011 YTD
November
2011
Approved
gadget
% Used
Mayor &City Council
5,817
37,716
53,814
16,098
70.1%
34,024
51,866
65.6%
City Administrator
28,138
339,041
380,851
41,810
89.0%
449,447
385,766
116.5%
Elections
6,114
18,479
16,000
(2,479)
115.5%
3,695
10,000
36.9%
Finance Department
24,629
325,598
364,529
38,931
89.3%
375,683
381,614
98.4%
Motor Vehicle
25,421
262,130
271,910
9,780
96.4%
260,662
252,887
103.1%
Assessing
-
61,079
61,911
832
98.7%
60,911
61,911
98.4%
Legal
16,648
205,135
233,181
28,046
88.0%
194,094
234,519
82.8%
Planning
11,552
136,717
117,320
(19,397)
116.5%
141,224
170,830
82.7%
Information Services
31,702
362,318
452,687
90,369
80.0%
311,732
360,943
86.4%
Police Department
233,889
2,815,373
2,915,131
99,758
96.6%
2,626,853
3,029,871
86.7%
Emergency Management
60
11,899
13,025
1,126
91.4%
13,472
10,000
134.7%
Safety Committee
-
7,734
13,450
5,716
57.5%
9,281
13,450
69.0%
Fire Department
24,428
279,595
296,805
17,210
94.2%
439,151
460,763
95.3%
Protective Inspections
12,599
149,484
206,188
56,704
72.5%
139,822
155,350
90.0%
Engineering
35,546
441,458
457,614
16,156
96.5%
449,094
463,959
96.8%
Streets & Alleys
70,925
1,197,294
1,308,421
111,127
91.5%
1,424,651
1,437,814
99.1%
City Hall Building
6,313
101,497
121,698
20,201
83.4%
99,299
131,427
75.6%
Park /Recreation Administration
14,080
183,264
215,295
32,031
85.1%
190,469
211,546
90.0%
Recreation
11,253
201,232
217,894
16,662
92.4%
203,561
218,893
93.0%
Senior Citizen Center
3,428
58,822
67,635
8,813
87.0%
59,681
72,990
81.8%
Civic Arena
16,526
267,883
326,765
58,882
82.0%
307,377
331,624
92.7%
Park Department
41,890
694,108
721,981
27,873
96.1%
673,919
720,738
93.5%
Recreation Building & Pool
7,569
178,116
187,760
9,644
94.9%
166,580
185,393
89.9%
Events Center
13,334
167,740
231,225
63,485
72.5%
175,052
224,688
77.9%
Evergreen Building
104
8,800
12,305
3,505
71.5%
10,261
13,130
78.2%
Library
38,310
179,466
183,970
4,504
97.6%
179,585
183,759
97.7%
Cemetery
5,919
83,073
108,400
25,327
76.6%
153,104
112,511
136.1%
Airport
2,851
77,237
100,235
22,998
77.1%
92,874
101,314
91.7%
Revenue Department
-
-
50,000
50,000
-
50,000
Unallocated General Expense
7,282
668,834
631,050
(37,784)
106.0%
371,758
597,983
62.2%
TOTAL EXPENDITURES
1 696.326
9.621,121
10 339 050
817 929
92.1%
9,6 317
10 837 539
90.4%
l �-(0)
Department:
Liquor
Fund:
ILiquor
Category
2012
Month of
November
2012 YTD
November
2012
Budget
2012
Budget
Balance
% Used
2011 YTD
November
2011
Approved
Budget
% Used
REVENUES:
4.8%
15,688
22,651
-30.7%
4,714,620
4,493,902
4 -9%
202,959
197,364
Sales - Li uor
151.437
1,554,513
1,705,453
150,940
91.1 %
1,483,808
1,705,453
87.0%
Sales- Wine
95,182
742,409
852,364
109,955
87.1 %
696,191
759,895
91.6%
4450
Sales -Beer
200,785
2,402,009
2,601,267
199,258
92.3%
2,291,252
2,681,718
85.4%
t
Sales -Other
636
15,688
21,142
5,454
742%
22,651
11,142
203.3%
Investment Eamin s
139
1,796
1,000
796
179.6%
1,190
3,000
397%
Reimbursements
500
3,218
2,000
1,218
160.9%
2,116
100.0%
TOTAL REVENUES
447,408
4,719,635
5,183,226
463,591
91.1%
4,497,207
5,161,208
87.1%
Gross Margin
%
EXPENDITURES:
114,875
25.7%
1,147,789
24.3%
1,248,158
24.1%
(100,369)
92.0%
858,470
19.1%
1,223,629
23.7%
70.2%
Cost of Sales
331,894
3,566.831
3,932,068
365,237
90.7%
3,635,431
3,934,579
92.4%
Salaries & Fringe Benefits
40,103
431.037
436850
5,813
98.7%
412,236
439,844
93.7%
Supplies, Re airs, Maint.
1,069
12,847
16,600
3,753
774%
10,988
20,400
53.9%
Services &Cho es
14,788
160,401
186,500
26,099
86.0%
162,252
168,105
96.5%
P6600
Debt Service
128,035
128,035
00%
128,048
0.0%
Transfers
420,000
420.000
0.0%
451,030
0.0%
6898
De reciation
77,671
77,671
0.0%
77,671
0.0%
Misc. Ezenses
7,599
3,650
3,949
2082%
3,422
3,250
105.3%
Capital Outlay
61,890
61,890
61,890
100.0%
0.0%
TOTAL EXPENDITURES
449,744
1 4,240,606
5,201,374
960,768
81.5%
4,224,329
1 5,2227927
80.9%
TOTAL REVENUE OVER
UNDER EXPENDITURES
(2.335)
479 029
f18
497,177
- 2639.6%
272 878
(61.719
X42.1%
COMMENTS:
REVENUES:
Sales Total YTD sales are up 4.9% over last year while the YTD customer count is up 2.8 %. The November customer count
increased 2.5% from last year resulting in a 6.8% increase in sales for the month. The increase is partially due to November
2012 having five Friday's for sales versus four in November 2011.
Sai les:
Liquor
Wine
Beer
Other
Total Sales
YTD
YTD
2012
2011
Change
1554,513
1,483,808
48%
742,409
696,191
6.6%
2402,009
2,291,252
4.8%
15,688
22,651
-30.7%
4,714,620
4,493,902
4 -9%
202,959
197,364
2.8%
$ 23.23
$ 22.81
1,8%
November
November
2012
2011
Change
151,437
143,306
57%
95,182
85,477
114%
200,785
189,655
5.9%
(636)
18
- 3633.0%
446,769
418,456
6.8%
18,255
17,809
2.5%
$ 24,47
$ 23.50
4,2%
YTD Customer Count
Average Sale per Customer
EXPENDITURES:
Cost of Sales
Debt Service
Depreciation
Capital Outlay
In April we implemented a change in accounting for Cost of Sales and Inventory. We are now accounting for actual inventory
levels monthly where in prior years we updated inventory only at year end. This change will bring the monthly financials in line
with reports generated by Candice and will present a more accurate Cost of Sales on a monthly basis. Comparisons to the
prior year are not effective this year due to the change in accounting.
Loan payments to Water and Sewer Funds are made in December of each year.
Depreciation is calculated and booked at year -end.
The roof improvements were completed and paid in November; $61,890. If the year -end cash balance cannot absorb the
entire cost, we will borrow from the Capital Projects Fund which would be paid back by the Liquor Fund at the end of 2013.
III)
Department:
Creekside
Fund:
1COMPOSt
Category
2012
Month of
November
2012 YTD
November
2012
Budget
2012
Budget
Balance
% Used
2011 YTD
November
2011
Approved
Budget
% Used
REVENUES:
Sales:
2012 2011 Change [Q 2012 2011 Change ° Js
Bagged ( #of bags)
1,660,701 1,382,917 277,784 20.1% 20,872 19,022 1,850 93%
Bulk tyards)
17,743 9,351 8,392 89.7% 682 701 (19) -23%
EXPENDITURES:
4250 1
Charges for Services
22.941
178,675
132,000
46,675
135.4%
136,493
20,000
682.5%
4450
Sales - Bulk Product
9,054
213,957
145,000
68,957
147.6%
127,250
100,000
127.3%
4450
Sales - Ba qqed Product
38,462
1,903,763
1,759,629
144,134
108.2%
1,637440
1700,000
96.3%
4450
Sales -Other
3,155
81,472
66,000
15,472
1214%
67,375
67,000
100.6%
4620
Investment Earnings
705
705
100.0%
1,582
100.0%
4700 lRembursements
70
2,847
1,000
1,847
2847%
1,811
2,000
90.6%
TOTAL REVENUES
73,682
2,381,419
2,103,629
277,790
113.2%
1,971,952
1,889,000
104.4%
Gross Margin
EXPENDITURES:
10,279
203%
421,102
19.1%
769,686
39.1%
(348,584)
543%
439,395
24.0%
1,011,000
54.2%
43.5%
Cost of Sales
40,392
1,778,090
1,200,943
577,147
148.1%
1,392,671
856.000
162.7%
Salaries & Frin a Benefits
27,763
146,001
478,605
332,604
30.5%
375,475
578,863
64.9%
Su lies, Re airs, Maint.
10,357
15,198
24,350
9,152
62.4%
2,296
52,130
-4.4%
Contracted Services
9482
105,850
58,000
47,850
1825%
43,408
43,000
1009%
1
Services & Char es
3,328
18,401
117,800
99,399
156%
95,536
150,295
63.6%
Transfers
57,800
57,800
0.0%
57800
00%
6898
De reciation
6,000
120,491
70.290
190,781
- 171.4%
100,151
146,184
-68.5%
Misc. Ex nses
399
16,751
8,500
8,251
197.1%
6,910
12,500
553%
Capital Outla
125,000
125,000
0.0%
23,345
94,000
24.8%
TOTAL EXPENDITURES
85,720
1,959,800
1 2,141,288
1 181
1 91.5%
1,834,898
1,990,772
92.2%
TOTAL REVENUE OVER
UNDER EXPENDITURES
(12,038)
421
(37,659)
459 278
1 - 1119.6%
137 054
107 772
- 134.7%
COMMENTS:
REVENUES:
Charges for Services
YTD 2012 includes the sale of the debagger to St. Cloud; $45,000 and the tip fee from St. Cloud for composting services;
$52,000. This category also includes freight reimbursement for hauling raw material out of Ramsey County; $71,824. The
freight revenue is an offset to the freight expense in Cost of Sales.
Sales
YTD 2012 sales reflect a 20% increase over YTD 2011. Creekside has sold 277,784 more bagged product YTD 2012 than in
2011, equating to a 20.1% increase. Bulk sales have increased by 8,392 yards YTD 2012 over 2011.
YTD YTD November November
Sales:
2012 2011 Change [Q 2012 2011 Change ° Js
Bagged ( #of bags)
1,660,701 1,382,917 277,784 20.1% 20,872 19,022 1,850 93%
Bulk tyards)
17,743 9,351 8,392 89.7% 682 701 (19) -23%
EXPENDITURES:
Cost of Sales
YTD 2012 is higher than 2011 Primarily due to the higher level of sales. Also contributing to the increase is a change in
accounting for administrative overhead in our job costing model. Our prior method charged administrative overhead to the
cost of the products in inventory and reduced Cost of Sales. Instead of reducing Cost of Sales we need to reduce the period
expense categories such as Payroll, Supplies, Services and Depreciation. This change results in a more accurate Cost of
Sales and Gross Margin. As a result of this change, other expense categories reflect substantial reductions when compared to
YTO 2011,
Contracted Services
The majority of this expense category relates to temporary labor used in operations and marketing. The remaining activity
relates to services at the St. Cloud site which we are managing; $22,706.
Transfers
Transfers are made at year -end.
Depreciation
Depreciation is calculated and booked at year -end. The negative activity all year is due to including depreciation in the cost of
the manufacturing the products, essentially moving the cost from the P &L to inventory on the Balance Sheet.
Department:
IRefuse
Fund:
Refuse
Category
2012
Month of
November
2012 YTD
November
2012
Budget
2012
Budget
Balance
%Used
2011 YTD
November
2011
Approved
Budget
%Used
REVENUES:
Transfers
Transfers are made at year -end.
Depreciation
Depreciation is calculated and booked at year -end.
4100
Inter overnmental
6,215
18,844
26,000
7,156
72.5%
4,554
29,466
15.5%
4250
Charges for Services
0.0%
-
0,0%
4450
Sales
95,042
1,041,512
1,143,100
101,588
91.1%
1,048,508
1,167,000
89.8%
4620
Investment Earnings
997
997
1000%1
4,067
-
100.0%
4700
Reimbursements
0.0%
-
0.0%
TOTAL REVENUES
101,257
1,061,353
1
107,747
90.8%
1,057,129
1,196,466
88.4%
EXPENDITURES:
6800
Cost of Sales
130
130
5,000
4,870
2.6%
2,145
5,000
42.9%
6105
Salaries & Fringe Benefits
13,301
162,498
148,420
(14,078 )
10905%
156,745
143,945
108.9%
6200
Supplies, Repairs, Maint.
2,664
31,937
68,700
36,763
46.5%
108,822
122,950
88.5%
6300
Contracted Services
997
9,933
15,000
5,067
66.2%1
14,964
31,000
48.3%
6306
Services &Char
60,734
545,333
658,417
113,084
82.8%
613,936
667,800
91.9%
6700
Transfers
55,000
55,000
0.0%
0.0%
6898
Depreciation
163,073
163,073
0.0%
264,811
0.0%
6900
Misc. Expenses
487
774
774
100.0%
487
100.0%
7000
Capital Outlay
0.0%
8,732
154,000
5.7%
TOTAL EXPENDITURES
78,314
750,605
1,113,610
363,005
67.4%
905,831
1,389,506
65.2%
TOTAL REVENUE OVER
UNDER EXPENDITURES
1 22,943
1 310,748
1 55.490
255,258
560.0%
151 296
193 040
-78.4%
COMMENTS:
REVENUES:
Intergovernmental This income category consists of the County reimbursement for the site monitor (SCORE) for the first three quarters of 2012.
Sales YTD sales are tracking to budget.
EXPENDITURES:
Supplies, Repairs, Maint.
The YTD 2012 decrease from YTD 2011 is due primarily to the compost bag program; $(68,602). We changed our program in
2011, handing out bags to residents on pre - determined dates at the Fairgrounds and anytime at City Center rather than
delivering door - to-door. History has shown that many bags delivered door -to door were simply being thrown out in the trash.
This change has resulted in a significant savings in bag cost.
Services & Charges
This expense category is favorable to budget due to the timing of payments to Waste Management for hauling services. We
have paid for services through October as of the end of November.
Transfers
Transfers are made at year -end.
Depreciation
Depreciation is calculated and booked at year -end.
Department:
Water
Fund:
lWater
Category
2012
Month of
November
2012 YTD
November
2012
Budget
2012
Budget
Balance
%Used
2011 YTD
Novemer
b
2011
Approved
Budget
%Used
REVENUES:
4005
Taxes
40.824
393,382
252,000
141,382
156.1%
0.0%
4020
Special Assessments
00%
580
100.0%
4100
Intergovernmental
9,271
9,271
100.0%
0.0%
4250
Charges for Services
2,602
1 39,210
32,000
7,210
122,5%1
34,174
32.000
106.8%
4450
Sales
217,177
2,340,467
1 2,347,500
7,033
99.7%
2,238,666
2,501,500
89.5%
4620
Investment Earnings
3,101
1 20,000
16899
15.5%
10,758
20,000
-53.8%
4700
Reimbursements
1,320
22,735
64,017
41,282
35.5%
3,610
63,802
5.7%
4800
Transfers
60
60
1000%
120
100.0%
TOTAL REVENUES
261,924
2,808,225
2,715,517
92,708
103.4%
2,266,394
2,617,302
86.6%
EXPENDITURES:
6105
Salaries & Fringe Benefits
32,936
368,547
443,330
74,783
1 83.1%
359,001
1 452,846
79.3%
6200
Supplies, Repairs, Maint.
9,030
90,927
143,975
53,048
63.2%
100,303
149,600
67.0%
6300
Contracted Services
245
15,346
50,000
34,654
30.7%
20,454
50,000
40.9%
6306
Services &Charges
10,889
335,030
1 405,550
70,520
82.6%
308,356
485,450
63.5%
6600
Debt Service
1,026,220
1,218,884
192,664
84.2%
1,045,850
1,211,338
86.3%
6700
Transfers
43,145
43,145
0.0%
43,145
0.0%
6898
Depreciation
1,020,000
1,020,000
0.0%
1,000,000
0.0%
6900
Misc. Expenses
443
11,798
15,850
4,052
74.4%
5,726
13,450
42.6%
7000
Capital Outlay
18,936
250,000
231,064
7.6%
240,000
0.0%
TOTAL EXPENDITURES
53,543
1,866,804
3,590,734
1
52.0
1,839,690
1 3,645,829
50.5%
TOTAL REVENUE OVER
UNDER EXPENDITURES
208 380
941 421
(875,217)
1,816,638
- 107.6%
426,704
(1,028,527)
X1.5%
COMMENTS:
REVENUES:
Taxes This income category consists of the Local Sales Tax which was effective January 1, 2012. The YTD 2012 amount shown
above reflects January thru September receipts from the State.
Sales Water sales are tracking above budget while total consumption is flat from last year. Industrial consumption is down 21%
from last year due mostly to the drop in usage by HTI's production process. Commercial consumption is up 11 % while
residential consumption is up 7.5 %.
EXPENDITURES:
Debt Service All debt service payments have been made for the year, including principal payments of $735,000 and interest payments of
$475,884. An adjustment will be made at year end to accrue a portion of 2012 interest expense that will be paid in 2013.
Transfers Transfers are made at year -end.
Depreciation Depreciation is calculated and booked at year -end.
Department:
Wastewater
Fund:
ISewer
Category
2012
Month of
November
2012 YTD
November
2012
Budget
2012
Budget
Balance
%Used
2011 YTD
November
2011
Approved
Budget
%Used
REVENUES:
$ (5,491)
-15.7%
HTI
96,837
303,960
(207,123)
-68.1%
-
4005
Taxes
56,376
543,242
348,000
195,242
1561%
16.5%
394,062
0.0%
4070
Permits
4
6,796
7,000
204
971%
6,896
7,500
92.0%
4250
Charges for Services
1,755
13,906
7,000
6,906
1983%
3,815
6,000
63.6%
4450
Sales
268,541
3,088,823
3,190,000
101,177
96S%j
3,357213
3,494,000
96.1%
4620
Investment Earnings
4,467
20,000
15,533
22.3%
16,155
20,000
-80.8%
4700
Reimbursements
530
45,964
64,017
18,053
71.8%
39,625
100.0%
4800
Transfers
0.0%
63,802
0.0%
TOTALREVENUES
327,199
3,703,198
3,636,017
67,181
101.8%
3,391,395
3,591,302
94.4%
EXPENDITURES:
6105
Salaries & Fringe Benefits
48,747
548,101
623,725
75,624
1 87.9%
526,658
620,093
84.9%
6200
Supplies, Re airs, Maint.
3,303
214,645
405,500
190,855
52.9%
352,902
404,500
87.2%
6300
Contracted Services
14,981
103,490
120,000
16,510
86.2%
94,445
120,000
78.7%
6306
Services &Charges
8,448
541,023
747,300
206,277
72.4%
594,536
737,225
80.6%
6600
Debt Service
1,339,475
1,527,212
187.737
87.7%
1,329,939
1,516,000
87.7%
6700
Transfers
43,145
43,145
0.0%
43,145
0.0%
6898
Depreciation
1,620,000
1,620,000
0.0%
1620,000
0.0%
6900
Misc. Expenses
2,059
19,768
27,000
7,232
73.2%
20,138
22,600
89.1%
7000
Capital Outlay
350,000
350,000
0.0%
350,000
0.0%
TOTAL EXPENDITURES
77,538
2,766,503
1 5,463,882
2,697,379
1 50.6%
2,918,618
5433,563
53.7%
TOTAL REVENUE OVER
UNDER EXPENDITURES
249
936
1827865
2764560
-51.2%
472
1842261
�ji7r /JiVI�iY�91
REVENUES:
Taxes
Sales
This income category consists of the Local Sales Tax which was effective January 1, 2012. The YTD 2012 amount shown
above reflects January thru September receipts from the State.
Sewer sales are tracking above budget but 8% below last year through November. The decrease from 2011 is due mostly to
the reduced wastewater flow from HTI and the reduced load surcharges from Ohly. The loss in load surcharge revenue is
offset in part by less chemical expense needed to treat the wastewater.
Industrial Users:
YTD 2012
FLOW REVENUE
YTD 2011 Change
%
YTD 2012
LOAD SURCHARGES
YTD 2011 Change
%
3M
$ 152,285
$ 164,171
$ (11,886)
-7.2%
$ 29,424
$ 34,915
$ (5,491)
-15.7%
HTI
96,837
303,960
(207,123)
-68.1%
-
11,897
(11,897)
- 100.0%
Ohly
198,101
169,978
28,123
16.5%
394,062
515,293
121,231
-23.5%
Total
$ 447,223
$ 638,109
$ (190,886)
-29.9%
$ 423,486
$ 562,105
$ (138,619)
-24.7%
EXPENDITURES:
Supplies, Repairs, Maint. The majority of this expense category is for chemicals which is tracking below budget YTD and substantially below last year's
expense level. This is due mainly to issues last year with treating high levels of phosphates discharged by Ohly. Ohly has the
issue under control this year resulting in less expense which in turn results in lower revenue as explained above.
Debt Service All debt service payments have been made for the year, including principal payments of $1,071,000 and interest payments of
$445,212. An adjustment will be made at year end to accrue a portion of 2012 interest expense that will be paid in 2013.
Transfers Transfers are made at year -end.
Depreciation Depreciation is calculated and booked at year -end.
a-cP,,_�
Department:
Storm Water
Fund:
Storm Water Utili
Category
2012
Month of
November
2012 YTD
November
2012
Budget
2012
Budget
Balance
%Used
2011 YTD
November
2011
Approved
Budget
%Used
REVENUES:
4070
Permits
300
1.740
1,740
100.0%
0.0%
4100
Inter overnmental
0.0%
25,651
100.0%
4250
Charges for Services
37
7.979
1,000
6,979
797.9%
42,750
100.0%
4450
Sales
52,520
574,439
613,250
(38,811 )
93.7%1
526,123
566,250
1 92.9%
4620
Investment Earnings
676
1 1,000
324
67.6%
5,375
1,000
537.5%
4700
Reimbursements
914
914
100.0%
500
1,650
303%
TOTALREVENUES
52,857
585,748
615,250
29,502
95.2%
600,400
568,900
105.5%
EXPENDITURES:
6105
Salaries & Fringe Benefits
12,809
123,357
205,610
82,253
60.0%
124,772
203,770
61.2%
6200
Supplies, Repairs, Maint.
3,953
23,676
33,100
9,424
71.5%
35,004
33,100
105.8%
6300
Contracted Services
24,770
20,000
4,770
123.8%1
640
20,000
3.2%
6306
Services & Charges
10,904
109,470
1 122,250
12,780
89.5%
91,965
104,950
87.6%
6600
Debt Service
147,255
165,340
18,085
89.1%
143,365
165,400
86.7%
6700
Transfers
0.0%
0.0%
6898
Depreciation
90,000
90,000
0.0%
80,000
0.0%
6900
Misc. Expenses
0
923
2,200
1,277
42.0%
1,389
2,200
63.1%
7000
Capital Outlay
157,000
157,000
0.0%
33,785
120,000
28.2%
TOTAL EXPENDITURES
27,666
429,451
795,500
366,049
54.0%
430,921
729,420
1 59.1%
TOTAL REVENUE OVER
UNDER EXPENDITURES
1 25191
156 297
(180,250)
336 547
-66.7%
169 479
(160,520)
- 105.6%
COMMENTS:
REVENUES:
Charges for Services YTD 2011 activity consists of the proceeds from the sale of the Elgin street sweeper; $42,000.
Sales Stormwater fees reflect an 8.3% increase for 2012. YTD fees are tracking slightly above budget.
EXPENDITURES:
Contracted Services The majority of the YTD 2012 expense is related to the south central drainage study performed by SEH; $18,795.
Debt Service All debt service payments have been made for the year, including principal payments of $120,000 and interest payments of
$45,340. An adjustment will be made at year end to accrue a portion of 2012 interest expense that will be paid in 2013. We
also paid interest on the Challenger street sweeper in the amount of $6,875.
Depreciation Depreciation is calculated and booked at year -end.
aL)
Department:
HATS
Fund:
IHATS
Category
2012
Mvembe r
November
No
2012 YTD
November
2012
Budget
2012
Budget
Balance
%Used
2011 YTD
November
2011
Approved
Budget
%Used
REVENUES:
Supplies, Repairs, Maint.
This expense category consists of the fuel purchased for use by various governmental entities and is tracking slightly below
budget YTD. The decrease from 2011 is due in part to lower gas prices and also to Trailblazer Transit no longer using our fuel
system.
Services & Charges
This expense category consists mainly of Liability Insurance, Utilities and Contract Repair & Maintenance. Utility Expense is
0
Intergovernmental
5,471
125,680
131,150
5,471
95.8%
131,350
131,350
100.0%
0
Cha es for Services
36,885
422,212
480,000
57,788
880%
481,721
380,000
126.8%
j 4620
Investment Earnin s
220
1,000
780
22.0%
506
1,000
50.6%
0
Reimbursements
128
1,525
2,000
475
76.3%
730
2,000
35.5%
0
Transfers
89,650
89,650
100.0%
87,050
87,050
100.0%
TOTAL REVENUES
42,484
639,286
703,800
64,514
90.8%
701,357
601,400
116.6%
EXPENDITURES:
6105
Salaries & Fringe Benefits
6,594
66,565
55,375
11,190
120.2%
65,491
51,290
127.7%
6200
Supplies, Repairs, Maint.
30,411
436,190
492,900
56,710
88.5%
508,283
393,900
129.0%
6300
Contracted Services
1,455
1,455
0.0%
1,625
0.0%
6306
Services &Charges
3,837
112,731
154,000
41,269
73.2%
129,133
152,500
84.7%
6900
Misc. Expenses
679
70
809
1255.0%
107
85
125.6%
7000
Capital Outlay
0.0%
2,000
0.0%
TOTAL EXPENDITURES
40,8 42
616 65
3,800
703
87,435
87.6%
703,014
601,400
116.9%
TOTAL REVENUE OVER
UNDER EXPENDITURES
1
22
22922
1657
COMMENTS:
REVENUES:
Intergovernmental
This income category consists of the funding from the State and County. The State is paying monthly and the County is
paying semi- annually in May and October.
Charges for Services
This income category consists of the fuel sales to various governmental entities and is tracking slightly below budget YTD.
The decrease from 2011 is due in part to lower gas prices and also Trailblazer Transit no longer using our fuel system.
Transfers
This income category consists of the semi - annual funding from the City in May and October.
EXPENDITURES:
Supplies, Repairs, Maint.
This expense category consists of the fuel purchased for use by various governmental entities and is tracking slightly below
budget YTD. The decrease from 2011 is due in part to lower gas prices and also to Trailblazer Transit no longer using our fuel
system.
Services & Charges
This expense category consists mainly of Liability Insurance, Utilities and Contract Repair & Maintenance. Utility Expense is
trending below budget due to the mild winter.
I)-()
Hutchinson City Center
111 Hassan Street SE
Hutchinson, MN 55350 -2522
320 -587 -5151 /Fax 320 - 234 -4240
To: Mayor & City Council
From: Andy Reid, Controller
CC: Jeremy Carter, City Administrator
Date: December 14, 2012
Subject: November Investment Report
Attached for your review is the November Investment Report. Feel free to contact me with any
questions.
1�L(b)
CITY OFHUTCHINSON
Invesual Report
For Mi Wash End" Netrvanta130, 2012
TOTAL INVESTMENTS 100.0% 9 13,271,$98,24 S 13,397,42486 $ 13,396,94107 $ {t ti12n91 9 127.34163
J
OLIO Her PRODUCT TYPE
Intemat
Cuevas
Dataw
Date of
Per
Oversell
Pumlase
Unrealized
Pramium
Nest
InsBtutlon
Descdpeon
Rata
Yield
Purdlase
Nalurily
Value
Vacua
Amount
Galn4i-me)
(0leceunt)
Call Data
Smith Bamey
Money Market
0100%
23.5%
5.8%
Money asamet 62,340,399.24 17.5% $1.953,87511 14,6% 5392,524.13
CO's
1,855,21115
1,855,211,15
1,855.211 15
-
-
NIA
Smith Bemey
CDs
330%
3250%
011N200
06110.2013
90,000.0
101,461.0
100,001) DO
1,461,07
-
Ell
Smith Barney
CDs
3300%
3.250%
011MOOS
06114/2019
loeme0
1C1A61A0
100.10,00
7461.07
-
Ell
Smith Bemey
CD's
3.40%
3.340%
061102009
0/102013
10,070..0
101 5120
100.1%10.00
1,512 an
-
Era
Smith Barney
CD.
0550%
0540%
07131/2012
08172013
2418 MOW
248,12152
248,000,00
121,52
-
WA
Smith Barney
CDs
0550%
0450%
071312012
06!0712013
248,00000
247,95536
248,000.00
(44.6x)
-
N!A
Smith Barney
CD's
080%
050%
061132012
01132014
249,009.0
249,52786
249.000 00
527.89
-
NIA
Smith Barney
CD's
080%
0&1086
0/172D12
12/1512014
249,000.0
248,94024
249,000 00
(50 M)
-
Nil
Smith Bamey
CIYS
0950%
0940%
02iMMD12
02lrHP015
248,070.0
20,06126
248.000 00
1,051.25
-
NIA
Smith Barney
CD's
1050%
101046
0210WOi2
02Nb2015
246,0000
249,08120
248,000,00
1,081 25
-
NfA
Smith Barney
CD's
095046
0.940%
029MD12
ON1012015
248,0000
249,07880
24600.00
1,078 ED
-
NIA
Smith Bamey
CD's
1,100%
1,10%
010&2012
OB 015
115,000.0
114,88155
115,00,00
(118,45)
-
WA
Smith Bemey
CD'a
0800%
0.80%
0/152012
0&'152015
249,000.0
248,72859
248.000.00
(271.41)
-
NIA
SmiUl Berney
CD's
1.05046
1.050%.
06113!2012
0/152015
246070.0
247729.68
248.000.00
(27032)
-
NIA
Smith Barney
CO's
1.10%
1.10%
07/31/2012
08!1012015
246000.00
247,613.12
248.00000
(386.85)
-
Bak
Smith Bemey
CB's
0800%
0.60%
071312012
CB1172015
24900,0
248.0136
2490000
(3386x)
-
Bak
Smith Barney
CD'.
1.250%
12%%
0 71312 01 2
OM 2016
145,00 .0
144,80135
14500000
(198.65)
-
NIA
Smith Barney
CD's
1,750%
1340%
07/3112012
OMWO17
130,00.0
130.509 so
1300000
509.6]
-
NIA
Smith BBroey
CO's
1.750%
1.740%
0713112012
081
247.030 00
248.07938
2470000
1,07939
N!A
Broker Tatal
413%
5,524,211,15
5,532,43615
5.524211.15
6,225.03
-
Fd.M J6nes
FFOB
4,975%
4.140%
our Y'2011
011172017
431.0000
506,851.69
4002283
13,926.66
62,021163
WA
Bmker Total
9.0'5
431,000.00
50,851.09
49302283
13,828.86
62,022.63
Weds Fargo
Morey Market
0010%
40150657
401506.67
4D15067
-
-
WA
Wells Fargo
FHLB - Step
1000%
0930%
05/0212012
952412022
NVEST.NENT WAS CALLED 1112V2412;
5390,408
Wells Fno
FNLE - Stop
100%
09N%
0512312012
06121/2022
875,0DO00
675,026.25
875 ammo
26.2,
-
7 2121/2 012
WNI. Fargo
FHLB - Step
1010%
1,030%
08/01!2012
00!1512022
1,000,00000
1,000,730.0
1,00000.0
730.00
-
02HS2013
Wells Fargo
FHLB - Step
1500%
1490%
0&'272012
0112/2022
500,000
'0,090.0
50000.0
SO CC
-
12/122012
Well. Fago
FHLB - Step
100%
0.998%
09104/2012
0gbUIQ022
1OT0,0000
1170,03210
1,070.00.00
3210
-
17/2$2012
Well. Forgo
FHLB - Step
1001%
0930%
01182012
012813022
450,000.00
150,020.50
950,00.00
26,50
-
170282012
Wells Fargo
FHLB - Step
1500%
1490%
MI 02012
109042022
960,000
550,71250
950000.00
712.50
01m412013
Broker Total
42.9%
5.748,576.07
$,74612602
5,74&500.67
1,618:35
LEE Financial
Money Market.
0110%
89,68142
89,68142
89,88142
-
-
NIA
U6S Finanpat
Taxahle Muni
530%
5.040%
1124201C
01/012014
550,070.0
521,605.00
541,020.00
(13,415,00)
41,020.70
NIA
UBS Finanaal
TasaNe Muni
2408%
2.329%
04/172012
01/012017
50,070.0
518,340.30
52450.00
{5,160.00)
2 450010
NIA
1189 Finmdal
CD's
10096
1 030%
1090312012
IOAW017
240,030.0
239,978.00
240,00.00
(24:00)
-
NIA
U83 Finanaai
CO.
1350%
1.380%
10h142012
10/042018
240.0%1.0
239,01790
240,00.00
(86,40)
N/A
Broker Total
11,0%
1,569,651.42
1,110.516.02
1,635,201.42
l24.684 40)
55,520.0
TOTAL INVESTMENTS 100.0% 9 13,271,$98,24 S 13,397,42486 $ 13,396,94107 $ {t ti12n91 9 127.34163
J
OLIO Her PRODUCT TYPE
- -
TURITY SCHEDULE
11/3012/712
Sb of
10!3112012
. &
Monthly
M AUMIry
Current Vamc
eb
Product TVPC
Toull Value
TOW
Total Valve
Total
Change
Less then 1 year
1 -2yean
33.145,510.12
771,13288
23.5%
5.8%
Money asamet 62,340,399.24 17.5% $1.953,87511 14,6% 5392,524.13
CO's
4,157 ED
310%
4,151,713.74
31.0%
5,400.86
2 -3 years
2,103,7850
157%
Go,,smment Bonds
5,853,471.04
437%
6,240,752.05
46.6%
1387,311.01}
3 -4 years
144,80136
1.1%
Municipal Bonds
1,040.94500
7.6%
1.039.265.00
7.3%
1,00000
4 -5 yaara
1,644.75668
12.3%
TOTAL
$1 97928.98
100.0%
$13396,&18.90
700.%
912 Mile
5-years
5,586,532.95
41.7%
TOTAL
913,397,519.93
100.0%
56,00,00.00
55596533
Sonde
o Munkial
$5 09 -
-
-- --
,Oo0,b06
94,moom.00
53,149,916
$3,000,OW.00
!2,103,796
5 2,000,tlBl.O - _-
-
-
$2,644757
$L000,000 --0b
Lh,
$144,00
55.x6 �-
Leas than lyear 1 -2yeas
2 -3 years 3- 4years
4 -3 years 5tyears