cp11-13-2012 cMaxfield Study Workshop — 3: 00 p.m.
Council Workshop — 4:00 p.m. — Enterprise Funds Budgets
Canvassing Board — Following City Council Meeting
AGENDA
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, NOVEMBER 13, 2012
1. CALL TO ORDER — 5:30 P.M.
2. INVOCATION — St. Anastasia Catholic Church
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
5. PUBLIC COMMENTS
6. MINUTES
(a) REGULAR MEETING OF OCTOBER 23, 2012
Action — Motion to approve as presented
7. CONSENT AGENDA (Purpose: onlyfor items requiring Council approval by external entities that would otherwise
ave been a egate to t e City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES
1. ORDINANCE NO. 12 -697 — AN ORDINANCE CONVEYING PROPERTY TO HUTCHINSON
HEALTH CARE (SECOND READING AND ADOPTION)
(b) CONSIDERATION FOR APPROVAL OF IMPROVEMENT PROJECT CHANGE ORDER NO. 5 —
LETTING NO. 8, PROJECT NO. 12 -09 (LES KOUBA PARKWAY IMPROVEMENTS PHASE 2)
(c) CONSIDERATION FOR APPROVAL OF ISSUING TEMPORARY LIQUOR LICENSE TO
HUTCHINSON CENTER FOR THE ARTS ON NOVEMBER 20, 2012
(d) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
Action — Motion to approve consent agenda
8. PUBLIC HEARINGS — 6:00 P.M.
(a) CLOSEOUT OF THE CITY'S CDBG MICROENTERPRISE ASSISTANCE GRANT
Action — Motion to reject — Motion to approve
9. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose. to provide Council with information
necessary to craft wise po icy. Always looking toward the Juture, not monitoring past)
(a) PRESENTATION ON MAXFIELD HOUSING STUDY
Action -
CITY COUNCIL AGENDA —NOVEMBER 13, 2012
10. UNFINISHED BUSINESS
11. NEW BUSINESS
(a) PERTAININGTTO PUBLIC PARKS FIRSST READING, ORDINANCE ECOND READING AND ADOPTION
FOR NOVEMBER 27, 2012)
Action — Motion to reject — Motion to approve
(b) DISCUSSION OF RECOMMENDED MODIFICATIONS TO HUTCHINSON CITY CODE 31.28 —
AIRPORT COMMISSION
Action —
(c) CONSIDERATION FOR APPROVAL OF SNOWPLOW TRUCK REPLACEMENT
Action — Motion to reject — Motion to approve
(d) CONSIDERATION FOR APPROVAL OF SETTING VARIOUS HEARINGS /PUBLIC MEETINGS
- TRANSPORTATION PLAN PUBLIC OPEN HOUSE ON NOVEMBER 28, 2012 AT 5:30 P.M. IN
COUNCIL CHAMBERS
- TRUNK HWY 15 AND CSAH 115 (AIRPORT ROAD) PROJECT OPEN HOUSE ON DECEMBER 6,
2012, AT 5:30 P.M. AT EVENT CENTER
- CITY OF HUTCHINSON TRUTH IN TAXATION HEARING ON DECEMBER 11, 2012, AT 6:00 P.M.
IN COUNCIL CHAMBERS
- CITY OF HUTCHINSON ORGANIZATIONAL MEETING FOR JANUARY 2, 2013, AT 9:00 A.M. IN
COUNCIL CHAMBERS
Action — Motion to reject — Motion to approve
12. GOVERNANCE (Purpose: to assess past organizational performance, developpolicy that guides the organization and
Counci an manage the logistics of the Council. May include monitoring reports, policy development and governance
process items)
(a) FIRE DEPARTMENT MONTHLY REPORT FOR OCTOBER 2012
(b) HUTCHINSON UTILITIES COMMISSION MINUTES FROM SEPTEMBER 26, 2012
(c) PUBLIC LIBRARY BOARD MINUTES FROM SEPTEMBER 24, 2012
(d) PARKS, RECREATION, COMMUNITY EDUCATION BOARD MINUTES FROM OCTOBER 1, 2012
(e) PLANNING, ZONING, BUILDING DEPARTMENT MONTHLY REPORT FOR OCTOBER 2012
13. MISCELLANEOUS
14. ADJOURN
MINUTES
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, OCTOBER 23, 2012
1. CALL TO ORDER — 5:30 P.M.
Mayor Steve Cook called t e meeting to order. Members present were Mary Christensen, Chad Czmowski, Bill
Arndt and Eric Yost. Others present were Jeremy Carter, City Administrator, Kent Exner, City Engineer and
Marc Sebora, City Attorney.
2. INVOCATION — Pastor Paul Baker, Bethlehem United Methodist Church, delivered the invocation.
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
The Council recognized Lindsay Whalen and the Minnesota Lynx on their accomplishments this year, making it
to the WNBA championship. Council Member Arndt noted that he has received several comments from the
public requesting that some sort of sign be placed near the Hutchinson signs noting that Hutchinson is the home
of Lindsay Whalen. Jeremy Carter, City Administrator, suggested seeking public feedback as to ideas of how to
recognize the home of Lindsay Whalen. Mr. Carter will seek feedback and report back to the Council.
5. PUBLIC COMMENTS
6. MINUTES
(a) REGULAR MEETING OF OCTOBER 9, 2012
(b) TOWN HALL MEETING OF OCTOBER 16, 2012
Motion by Arndt, second by Christensen, to approve the minutes as presented. Motion carried unanimously.
7. CONSENT AGENDA (Purpose: onlyfor items requiring Council approval by external entities that would otherwise
ave een e egate to e City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 14058 — RESOLUTION TO DONATE FOUND PROPERTY
2. RESOLUTION NO. 14060 — RESOLUTION CALLING FOR A PUBLIC HEARING ON THE
CLOSEOUT OF THE CITY'S CDBG MICROENTERPRISE ASSISTANCE GRANT
3. RESOLUTION NO. 14063 — RESOLUTION CERTIFYING SPECIAL ASSESSMENTS
4. RESOLUTION NO. 14064 - RESOLUTION ESTABLISHING LOCATION FOR TRAFFIC
CONTROL DEVICES
(b) PLANNING COMMISSION ITEMS
1. CONSIDERATION OF CONDITIONAL USE PERMIT TO ALLOW A 528 SQUARE FOOT
ADDITION TO A 948 SQUARE FOOT GARAGE FOR A TOTAL SQUARE FOOTAGE OF 1476
CITY COUNCIL MINUTES— OCTOBER 23, 2012
SQUARE FEET LOCATED AT 22 MCLEOD AVENUE NE WITH FAVORABLE PLANNING
COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 14057)
(c) CONSIDERATION FOR APPROVAL OF TURKEY TROT 5K RUN
(d) CONSIDERATION FOR APPROVAL OF ISSUING CATERER'S PERMIT TO FRATERNAL ORDER
OF EAGLES HUTCHINSON AERIE 4441 ON NOVEMBER 8, 2012
(e) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
Item 7(a)4 was pulled for separate discussion.
Motion by Arndt, second by Yost, to approve consent agenda with the exception of Item 7(a)4. Motion
carried unanimously.
Item 7(a) had further discussion. Mayor Cook asked for clarification where this is located. John Olson,
Public Works Manager, explained that this area is to the north of Michigan Street across Hwy 7 East. Some
vehicles park near the building on the northwest corner which makes it difficult for garbage haulers or
emergency vehicles to get in and out.
Motion by Christensen, second by Czmowski, to approve Item 7(a)4. Motion carried unanimously.
8. PUBLIC HEARINGS — 6:00 P.M. - NONE
9. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose. to provide Council with information
necessary to cra t wise po icy. A ways oo ing toward the juture, not monitoring past)
10. UNFINISHED BUSINESS
(a) CONSIDERATION FOR APPROVAL OF ACCESS AND SIGN EASEMENT FOR " HUTCHINSON"
SIGN INSTALLATION
Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that this item was tabled at
the last meeting to allow time for the City to receive written permission from Hutchinson Health Care as
required by the lease. The hospital has given written permission as provided in the Council packet.
Motion by Yost, second by Arndt, to approve access and sign easement for "Hutchinson" sign installation.
Motion carried unanimously.
11. NEW BUSINESS
(a) ORDINANCE NO. 12 -696 - AN ORDINANCE AMENDING LEASE AGREEMENT WITH
HUTCHINSON HEALTH CARE (SECOND READING AND ADOPTION)
No further discussion was needed on this topic as it was discussed at the last Council meeting and at the
town hall meeting on October 16, 2012.
Motion by Christensen, second by Cook, to approve Ordinance No. 12 -696, amending the lease agreement
with Hutchinson Health Care. Motion carried unanimously.
(b) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 14059 - RESOLUTION RELEASING
PORTIONS OF CITY OWNED HEALTH CARE SYSTEM REAL PROPERTY TO HUTCHINSON
HEALTH CARE AND WAIVING RIGHT OF FIRST REFUSAL
CD C9.-)
CITY COUNCIL MINUTES — OCTOBER 23, 2012
Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that this item is a
formalization of the transaction that has been previously discussed. The lease document indicates that
whenever the hospital receives an offer when considering to convey property, the City has the first right to
match the proposed offer. The City is waiving its right to match the proposed offer.
Motion by Czmowski, second by Yost, to approve Resolution No. 14059 — a Resolution releasing portions
of city -owned health care system real property to Hutchinson Health Care and waiving right of first refusal.
Motion carried unanimously.
(c) ORDINANCE NO. 12 -697 - AN ORDINANCE CONVEYING PROPERTY TO HUTCHINSON HEALTH
CARE (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION FOR NOVEMBER
13, 2012)
Marc Sebora, City Attorney, explained that whenever the City conveys /transfers property, it must be done by
ordinance.
Motion by Czmowski, second by Christensen, to waive first reading of Ordinance No. 12 -697 and set second
reading for November 13, 2012. Motion carried unanimously.
(d) CONSIDERATION FOR APPROVAL OF LETTER OF INTENT WITH AMERESCO FOR
DEVELOPMENT OF A SOLAR PHOTOVOLTAIC SYSTEM
John Paulson, Environmental Specialist, presented before the Council. Mr. Paulson explained that City staff
is pursuing an Xcel Energy Renewable Development Fund grant for solar photovoltaic project. Ameresco
has been conducting ongoing preliminary design of a solar pv system. Ameresco is undertaking this because
the City will more than likely need the information when submitting a grant application. If the City is
awarded a grant in the amount that the City believes makes the project economically viable, then Ameresco
will begin to develop a Power Purchase Agreement which will include the proposed scope of work,
implementation costs, guaranteed cost savings, pro,]ect fees and statutory compliance. The Letter of Intent
commits the City to a cost of $1250 for the assembly and submittal of the Xcel RDF grant. Pursuant to the
Letter of Intent, the City will agree to compensate Ameresco $15,000 for their work to develop a Purchase
Power Agreement. Ameresco will agree to wavie the fee if the City executes a Purchase Power Agreement
with Ameresco.
Jeremy Carter, City Administrator, explained that he had met with the Hutchinson Utilities Commission
General Manager regarding the City pursuing a solar photovoltaic system and entering in a Purchase Power
Agreement. There did not appear to be any issues with HUC regarding the City entering into such an
agreement. Mr. Carter also explained that it is proposed that the City and Ameresco share in the cost of the
grant writer who specializes in writing these types of energy grant applications.
Mayor Cook noted that this project is proposed to reduce energy costs specifically at the wastewater plant.
Mayor Cook also noted that, if the project proceeds, Ameresco would warranty the project for the first 10
years and would own the project. Following that, the City would then own the project and the cost savings
would really be seen.
Motion by Christensen, second by Yost, to approve letter of intent with Ameresco for development of a solar
photovoltaic system with a cost of $1250. Motion carried unanimously.
(e) CONSIDERATION FOR APPROVAL OF GRANT APPLICATION AND COMMITTING TO LOCAL
MATCH FOR DEPOT MARKETPLACE PROJECT — ADOPT RESOLUTION NOS. 14061 AND 14062
Miles Seppelt, EDA Director, presented before the Council. Mr. Seppelt reminded the Council that staff has
been working on the former railroad depot site located at 25 Adams Street SE. The plan is to redevelop this
site for the new downtown Farmers' Market. Through the process, significant environmental clean -up has
been identified. A grant opportunity has been made available by the Minnesota Department of Employment
& Economic Development that can cover up to 75% of the site remediation costs. The grant program
requires that the remaining 25% of costs come from the City. The total estimated environmental cleanup
1 (0 -)
CITY COUNCIL MINUTES — OCTOBER 23, 2012
costs at the site are approximately $400,000. If the City would receive the grant, the City would be obligated
to pay just under $100,000.
Mr. Seppelt further detailed clean -up remediation activities.
Motion by Arndt, second by Czmowski, to approve grant application and committing to local match for
depot marketplace project, adopting Resolution Nos. 14061 and 14062. Motion carried unanimously.
(f) DISCUSSION ON THE ORDINANCE ALLOWING GARAGES OVER 1000 SQUARE FEET BY
CONDITIONAL USE PERMIT
Dan Jochum, Planning Director, presented before the Council. Mr. Jochum explained that at the Planning
Commission last week, discussion was held on the ordinance that allows garages over 1000 square feet by
conditional use permit. After discussion, the Planning Commission determined that the ordinance should not
be amended and be left as is. The Planning Commission felt there are enough safeguards in place with
setbacks, lot coverage maximums and the existing Conditional Use Permit process to allow garages over
1000 square feet without having negative impacts to surrounding residences.
Mayor Cook expressed that he feels there perhaps should be a hard limit on the size of garages so as to
protect and control neighborhoods. There currently is no limit other than lot coverage and setbacks.
Council Member Yost spoke of his awareness of a garage built in another community that was 10,000 square
feet. The size caused issues in the neighborhood and he felt setting a limit may be a good idea.
Council directed staff to research options to control the square footage of accessory garages. Mr. Jochum
noted that this item will be routed back to the Planning Commission for more discussion.
(g) CONSIDERATION FOR APPROVAL OF SETTING PUBLIC MEETINGS
- DEPARTMENT OF REVENUE TAX REFORM TOWN HALL MEETING ON NOVEMBER 8, 2012,
AT 7:00 P.M. AT HUTCHINSON EVENT CENTER
- LUCE LINE STATE TRAIL WORKSHOP ON NOVEMBER 13, 2012, AT 9:30 A.M. IN THE
COUNTY COMMISSIONERS CHAMBERS AT THE MCLEOD COUNTY COURTHOUSE
- MEEKER - MCLEOD - SIBLEY HEALTHY COMMUNITY FORUM ON NOVEMBER 14, 2012, AT
12:00 P.M. AT HUTCHINSON EVENT CENTER
Motion by Arndt, second by Christensen, to set public meetings as noted above. Motion carried
unanimously.
12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the organization and
Counci�e the logistics of the Council. May include monitoring reports, policy development and governance
process items.)
(a) PLANNING, ZONING, BUILDING REPORT FOR SEPTEMBER 2012
(b) LIQUOR HUTCH QUARTERLY REPORT FOR JULY — SEPTEMBER 2012
(c) CITY OF HUTCHINSON FINANCIAL REPORT FOR SEPTEMBER 2012
(d) CITY OF HUTCHINSON INVESTMENT REPORT FOR SEPTEMBER 2012
(e) RESOURCE ALLOCATION COMMITTEE MEETING MINUTES FROM OCTOBER 2, 2012
(f) JOINT PLANNING BOARD MINUTES FROM AUGUST 15, 2012
(g) PLANNING COMMISSION MINUTES FROM AUGUST 21, 2012
4
iD (r,-
CITY COUNCIL MINUTES — OCTOBER 23, 2012
(h) HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM
SEPTEMBER 18, 2012
13. MISCELLANEOUS
John Olson — John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that
unidentified remains had been recovered from the attic of the old shed at Oakland Cemetery back in the
spring of 2001. The remains were transferred to the Hamline University Osteology Laboratory for analysis.
This month, the Dobratz - Hantge Funeral Chapel received the final analysis. Dobratz - Hantge has set a
memorial service for the remains for November 1, 2012, at 1:00 p.m. at the Oakland Cemetery. Mr. Olson
noted that the remains are from a male, between the ages of 40 -55 of European descent. Various officiants
and organizations will be part of the memorial service to pay tribute to the man.
Motion by Christensen, second by Cook, to set November 1, 2012, at 1:00 p.m. at the Oakland Cemetery as a
public meeting. Motion carried unanimously.
Mr. Olson noted that all of the Hutchinson signs have been sandblasted and painted and are visible. The sign
on Hwy 15 North has been relocated nearer to KDUZ property and the soils have been restored.
Leaf vacuum cleanup runs through Monday November 26, 2012.
Jeremy Carter — Mr. Carter requested that the Council set November 13, 2012, at 3:00 p.m. as a public
meeting to review the Maxfield Study results.
Motion by Arndt, second by Christensen, to set November 13, 2012, at 3:00 p.m. as public meeting to review
Maxfield Study results. Motion carried unanimously.
Mayor Cook — Mayor Cook asked, in reference to Item 7(b)1, if a drainage pipe is located underneath the
proposed garage, perhaps another condition should be placed on the conditional use permit indicating that
relocation of said drainage pipe shall be the property owner's responsibility. John Olson noted that, in the
past, these types of circumstances have been the responsibility of the property owner.
Motion by Yost, second by Cook, to reconsider Item 7(b)1. Motion carried unanimously.
Motion by Yost, second by Christensen, to include a Condition #9 on the conditional use permit stating that,
"The garage shall not be constructed over any utilities, including drainage systems. The cost to relocate such
utilities and drainage systems will be at the property owner's expense." Motion carried unanimously.
Chad Czmowski — Council Member Czmowski noted that he has received several requests from users of
Tartan Park asking that Tartan Park be smoke -free. It was suggested that Tartan Park be identified as
tobacco -free. Marc Sebora noted that this will require an ordinance, which he will have at the next Council
meeting. Tartan Park includes the ballfield, skate park and terrain park, however not the VMF baseball field.
All Council Members agreed.
14. ADJOURN
Motion by Arndt, second by Cook, to adjourn at 7:00 p.m. Motion carried unanimously
L)
ORDINANCE NO, 12 -0697
PUBLICATION NO.
AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AUTHORIZING THE
TRANSFER OF MUNICIPALLY OWNED REAL PROPERTY TO HUTCHINSON HEALTH
CARE
THE CITY OF HUTCHINSON ORDAINS:
Section 1. That the municipally owned real property legally described as follows:
Attached as Exhibit A
is hereby transferred and conveyed to Hutchinson Health Care together with all hereditaments
and appurtenances belonging thereto.
Section 2. The City Administrator, Jeremy J. Carter, or his designee is authorized to sign
any and all documents on behalf of the City to effectuate the closing of this transaction.
Section 3. This ordinance shall take effect upon its adoption and publication.
Adopted by the City Council this 13th day of November, 2012.
Steven W. Cook
Mayor
ATTEST:
Jeremy J. Carter
City Administrator
q(-a-) �
Exhibit A
Parcel i
The following described Real Estate, situated in the County of McLeod and State of Minnesota, described as
follows, to -wit: Beginning at a point 1138.4 feet west and 293 feet north of the southeast corner of Lot 12, Auditors
Plat of the South Half Section 30 and the North Half of Section 31, Township 117 N, Range 29 W, according to the
plat thereof on file and of record in the office of the Register of Deed of McLeod County, Minnesota; thence north
358.9 feet to the north line of said Lot 12; thence west along said north line of Lot 12 a distance of 74.2; to the
easterly right of way line of Trunk Hwy No. 15; thence southerly along said easterly right of way line 360.6 feet;
thence east 128 feet to the point of beginning
Parcel 2
Lot 12 Except tracts South 260 feet of West 268 feet and 167.5 feet X 260 feet and 260 feet X 90 feet and .75 acres
in Northwest Comer, Auditor's Plat of Lot 10, Auditor's Plat South Half Section 30 and North Half Section 31 -117-
29
Parcel 3
That part of Lot 13 of the Auditor's Plat of the South Half of Section 30 and the North Half of Section 31, Township
117, Range 29, described as follows: Commencing at the Southwest comer of said Lot 13; thence easterly along the
south line of said Lot 13 a distance of 771.18 feet to the point of beginning of the land to be described; thence
northerly, deflecting to the left 90 degrees 00 minutes 00 seconds, 465.00 feet; thence westerly, parallel with said
south line, 266.75 feet to a point 370.00 feet easterly, as measured parallel with said south line from the easterly
right of way line of State Hwy No. 15; thence northerly 98.72 feet to the south end of Line A; (said Line A is
described as commencing at the intersection of the easterly right of way line of State Hwy No. 15 and the north line
of Lot 14 of said Auditor's Plat; thence southerly along said right of way line, 139.00 feet; thence easterly, parallel
with said north line, 354.48 feet; thence southerly, deflecting to the right 90 degrees 02 minutes 00 seconds, 220.13
feet to the north line of said Lot 13 and the beginning of said Line A; thence southerly, along a prolongation of the
last described course, 186.44 feet and said Line A there terminating) thence northerly, along said Line A, 186.44 feet
to the north line of said Lot 13; thence easterly, along said north line of Lot 13, 846.16 feet to the northeast comer of
said Lot 13; thence southerly, along the east line of said Lot 13, 745.21 feet to the southeast corner of said Lot 13;
thence westerly, along the south line of said Lot 13, a distance of 547.75 feet to the point of beginning.
Also a 60,00 foot wide easement for access to the above described tract of land. The west line of said easement is
described as commencing at the intersection of the easterly right of way line of State Hwy No. 15 and the north line
of Lot 14 of said Auditor's Plat; thence southerly along said right of way line 139.00 feet; thence easterly, parallel
with said north line of Lot 14 a distance of 359.00 feet to the beginning of said west line of the easement; thence
southerly, deflecting to the right 90 degrees 02 minutes 00 seconds, 220.13 feet to the north line of said Lot 13 and
said west line there terminating. (NOTE: The 60.00 foot easement lies outside the city limits)
Parcel 4
The following described Real Estate, situated in the County of McLeod and State of Minnesota, described as
follows, to -wit: That part of Lot 13 of the Auditor's Plat of the South Half of Section 30 and the North Half of
Section 31, Township 117 N, Range 29 W, described as follows: Commencing at the southwest corner of said Lot
13, said southwest corner being at the intersection of the south line of said Lot 13 and the west line of the southeast
quarter of said Section 30; thence easterly, along said south line a distance of 771.18 feet to the point of beginning of
the land to be described; thence northerly, deflecting 90 degrees 00 minutes 00 seconds left, a distance of 465.00
feet; thence westerly, parallel with said south line, a distance of 266.75 feet to a point 370 feet easterly, as measured
parallel with said south line, of the easterly right of way line of State Hwy No. 15; thence southerly, parallel with
said right of way line, a distance of 46639 feet to said south line of Lot 13; thence easterly, along said south line, a
distance of 301.20 feet to the point of beginning
1) L>
TO: Mayor & City Council
FROM: Kent Exner, DPW /City Engineer
RE: Consideration of Improvement Project Change Orders
DATE: November 13, 2012
As construction has proceeded on the below listed projects there has been additional work, project scope revisions,
and/or construction staging changes. The items specified below have been identified and deemed necessary to
satisfactorily complete the projects. The following Change Orders are proposed as noted:
o Change Order No. 5 — Letting No. 8 /1'roject No. 12 -09 — Les Kouba Parkway Improvements Phase 2
This Change Order addresses the erosion protection of the new ditch bottom and protecting surface waters
within 100' of a water of the State. This revision does not affect the completion date on the project. This
additional work results in an increase to the contract in the amount of$741.40
o Change Order No. 2 — Letting No. I/Project No. 12 -01 — 5th Ave NW Improvements
This Change Order addresses the placement ofhydro mulch & seeding and temporary gravel entrance behind 35
5th Ave NW, 37 5th Ave NW & 45 5th Ave NW This revision does not affect the completion date on the project.
This additional work results in an increase to the contract in the amount of$8,998.88.
We recommend that the attached project Change Orders be approved.
cc: Jeremy Carter, City Administrator
n G6)
HUTCHMSON CITY CENTER
)A&7 ENGINEERING DEPARTMENT
111 HASSAN STREET SE, HUTCINSON MN 55350
FH^UC. F
LETTING NO. 8 - PROJECT NO. 12 -09
Dated: 10124120112 CHANGE ORDER NO. 5 Page 1 of 1
Project
Location
Les Kouba Parkway Improvements Phase 2
CONTRACTOR: Duininck Inc, 408 8th St, P O Box 208, Prinsburg MN 56281
Contract
Amount:
$398,008.15
Completion Date: Substantial: 41/02=1 -2 Revised Substantial Completion: 11112/2012
Final: 0611512013
Description
of Change:
This Change Order addresses the erosion protection of the new ditch bottom and protecting surface waters within 200' of a water of
the state (379'X 8'). This revision does not abed the completion date on the project. The additional work results in an increase to
the contract in the amount of $741.40
Item No.
3 .Ref.
Item Name
INCREASE ITEMS
Unit
Quantity
Unit Price
Amount
110
2575.523
EROSION CONTROL BLANKET, CATEGORY 3, ANCHORED (INCL. 310
SEED MIX & COMMERCIAL FERTILIZER ANALYSIS 24 -0 -10
SY
337.00
$2.00
$674.
111
3882.100
CONTRACTOR 10% ALLOWANCE
%
0.10
$674.00
$67.4
TOTAL INCREASE ITEMS
$741.40
DECREASE ITEMS:
TOTAL DECREASE ITEMS
NET INCREASE
- $741.40
In accordance with the Contract and Specifications, the contract amount shall be adjusted in the amount of $741.40 (addy(deduet).
n extension of - -- days shall be allowed for completion.
ORIGINAL
CONTRACT AMOUNT
PREVIOU S ADDITIONSfDEDUCTIONS
THIS ADDITION /DEDUCTION
TOTAL
$398,008.15
$39,878.45
$741.40
$438,428.00
pproved:
Approved:
City of Hutchinson - Mayor: Steven W Cook
Dated: 11/13/2012
Contractor - Dulninck Inc
Dated:
Approved:
Approved:
City of Hutchinson - City Engineer: Kent Exner
Dated:
City of Hutchinson - City Administrator: Jeremy J Carter
Dated: 11/13/2012
� L6)
HUTCHINSON CITY CENTER
CALENGINEERING DEPARTMENT
111 HASSAN STREET SE, HUTCINSON MN 55350
PHONE: 320-234-4209 FAX: 320.234 -4240
LETTING NO. 1 - PROJECT NO. 12 -01
Dated: 1 1/0712 01 2 CHANGE ORDER NO. 2 Page 1 of 1
Project
Locatio n:
5th Avenue NW
CONTRACTOR: Hjerpe Contracting Inc, 16245 Hwy 15 S, P O Box 517, Hutchinson MN 55350
Contract
Amount:
$1,427,549.52
Completion Dates: Phase 1 - 07120120121 Phase 2 - 08/31/2012
Completion Except for Wear Course: 10/19/2012
Final Completion Date: 06115/2013
P
Description
of Change:
Item No. 11 Spec. Ref.
This Change Order addresses:
1) Placing temporary hydro mulch for winter stabilization due to unusual dry weather and unavailability of quality sod for placing
this fall.
2) Temporary gravel entrance behind 35 5th Ave NW, 37 5th Ave NW 8 45 5th Ave NW.
These revisions do not affect the completion dates on the project. The additional work results in an increase to the contract in the
amount of $8,998.88.
Item Name Unit Quantity Unit Price Amount
INCREASE ITEMS:
112
HYDRO MULCH
SY
8183.0
$0.75
$6,137.2
113
r2211.607
HYDRO SEED
SY
1509.0
$0.95
$1,433.5
114
CRUSHED BIT -CON
YD
22.0
$17.00
$374.0
115
279 CAT SKID -STEER
HR
2.0
$118.00
$236.0
116
3882.100
CONTRACTOR 10% ALLOWANCE
%
8180.8
$0.10
$818.0
TOTAL INCREASE ITEMS
$8,988.8
DECREASE ITEMS:
TOTAL DECREASE ITEMS
$
NET INCREASE
In accordance with the Contract and Specifications, the contract amount shall be adjusted in the amount of $ 8.998.88
(add)!(deduct). An extension of - - -- days shall be allowed for completion.
ORIGINAL PREVIOUS ADDITIONSIDEDUCTIONS THIS ADDITION /DEDUCT4014
CONTRACT AMOUNT
TOTAL
$1,427,549.52
$13,103.75
$8,998.88 51,449,852.15
Approved: Dated: 11/13/2012
City of Hutchinson - Mayor. Steven W Cook
Approved: Dated: 11/13/2012
City of Hutchinson - City Administrator: Jeremy J Carter
I
STATE AID FOR LOCAL TRANSPORTATION
CHANGE ORDER
City/County of City of Hutchinson
Change Order No. 2
Nov 2007
FEDERAL PROJECT NO.
STATE PROJECT NO.
LOCAL PROJECT NO.
CONTRACT NO.
Quantity
SAP 133 - 128 -002
L1P12 -01
LIP12 -01 Fund 7731
CONTRACTOR NAME AND ADDRESS
LOCATION OF WORK
Hjerpe Contracting Inc
5th Avenue NW from Kouwe St NW to TH15
TOTAL CHANGE ORDER AMOUNT
$8,998.88
16246 Hwy 15 S
Hutchinson, MN 55350
In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the work as altered by the following
provisions.
This Change Order addresses:
1) Placing temporary hydro mulch for winter stabilization due to unusual dry weather and unavailability of quality sod for placing this fall.
2) Temporary gravel entrance behind 35 5th Ave NW, 37 5th Ave NW & 45 5th Ave NW.
These revisions do not affect the completion dates on the project. The additional work results in an increase to the contract in the amount of
$8,998.88.
COST BREAKDOWN
Item No.
I Item
Unit
Unit Price
Quantity
Amount
Funding Category No. 001
2575.604
HYDRO MULCH
SY
$0.75
8183
$6,137.25
2575.505
HYDRO SEEDING
SY
$0.95
1509
$1,433.55
2211.607
CRUSHED BITUMINOUS /CONCRETE
CY
$17.00
22
$374.00
2123.610
279 CAT SKID -STEER
HR
$118.00
2
$236.00
3882.100
CONTRACTOR 10% ALLOWANCE
LUMP SUM
$8,180.80
0.1
$818.08
Funding Category No. 001 Total:
$8,998.88
Change Order No. 2 Total:
$8,998.88
Funding category is required for federal projects.
CHANGE IN CONTRACT TIME (check one)
Due to this change the Contract Time:
a. [ ] Is Increased by —Working Days b. [ X ] Is Not Changed
[ ] Is Decreased by —Working Days
[ ] Is Increased by _ Calendar Days c. [ ] May be revised if work affected the controlling operation
[ ] Is Decreased by Calendar Days
Approved By Project Engineer: Kent Exner Approved By Contractor: Hjerpe Contracting Inc
Signed Signed
Date: 11/13/2012 Phone: (320) 234 -4212 Date: Phone: 234 -8305
Hutchinson City Council Approval 11/1212012
Original to Project Engineer; Copy to Contractor
Once contract has been fully executed, forward a copy to DSAE for funding review:
The State of Minnesota is not a participant in this contract; signing by the District State Aid Engineer is for FUNDING PURPOSES
ONLY. Revievved for compliance with State and Federal Aid Rules /Policy. Eligibility does not guarantee funds will be available.
This project is eligible for: Federal Funding State Aid Funding Local funds
District State Aid Engineer: Date:
Letting No. I/Project No. 11 -01 -SAP 133 - 117 -013 - Page I of 1 I C-6)
Minnesota Department of Public Safety
ALCOHOL AND GAMBLING ENFORCEMENT DIVISION
444 Cedar Street Suite 133, St. Paul MN 551U1 -5133
(651) 201 -7507 Fax (651) 297 -5259 TTY (651) 282.6555
W W W.DPS.STA'FE.MN.US
APPLICATION AND PERMIT
FOR A I TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE
TYPE OR PRINT INFORMATION
s
NAME OF ORGANIZATION
DA'f ORGA
'IZ.ED
TAX EXEMPT NUMBER
STRF.ETADDRESS
S �voK \% S rt /tm-t� SI
CITY
4- ";roin
STATE
M N
Z.IPCODE
55350
NAME OF PERSON MAKING APPLICATION
BUSINESS PHONE
HOME PHONE
c.
(U) 567 —7�7$
( )
DATES LIQUOR WILL BE SOLD i I �O I�
l
TYPE OF ORGANIZATION
RE
ORGANIZATION OFFICER'S NAME �PAp..d.
. t
ADDRESS ., j,0. of 4 -L <.�Uti, HR! ,MS-U
ic39 f11ME0�9t c�bt rG'rt
ORGANIZATION OFFICER'S NAME fly ,
ADBRESS
/nI
N
O ANIZATION OFFICER'S NAME
t
a lea n e U P a� r� e,A�
ADDRESS
3ao 3 Fie N [W- r/1:►�evi, (M�l
Location li se will be used. It an outdiW area, describe
for intoxicating liquor service? If so. ggiive- the name and address of the liquor licensee providing the
Will hi�e
p�n�p��p��lii�can�conttrrpact
/y lam. r�' V\ IV \
�service.
?11 Irso, please {�{r�ovide/
W il11 It e a ph ant carry liquotrr liability it
c carrier('gJname and vnount o coverage.
I
1, _ce
I r.O �gwAl-�LS tADIl + f'Q{FP +e�
j
l //I Ui i�tlTQ+i l AU�S 'IA.i1IfLCI1. !°YI UIX�t�
APROVAL
APPLICATION MUST BE APPROVED BY CITY ORCOUNTV BEFORE SUBMITTING TO ALCOHOL & GAMBLING
ENFORCEMENT
CITY /COUNTY
DATE APPROVED
CITY FEE AMOUNT ffi �S �O
LICENSE DATES
DATE FEE PAID
SIGNATUR E CITY CLERK OR COUNTY OFFICIAL
APPROVED DI RECTOR ALCOHOL AND GAM BLING ENFORCEM ENT
:vv t as: Submit this form to the eity or county 30 days prior to event. Forward application signed by city and/or county to the address
above. If the appliratloa is approved the Alouhol and Gambling Enforcement Division will return this application to be used as the License for the event
PS -09079 (05106)
� (C-)
CITY OF HUTCHINSON 11/7/2012
RSSCKREG LOG22001VO Council Check Register
10/24- 11/13/2012
Check #
Ck Date
Amount Vendor/ Explanation
Account Description
172972
10/24/2012
344.00 AARP
PROFESSIONAL SERVICES4
172973
10/24/2012
390.00 BCA
TELEPROCESSING EQUIP
172974
10/24/2012
160.00 MBPTA
TRAVEL SCHOOL CONFERENCE
172975
10/24/2012
2,620.00 SCOTT COUNTY
PERMITS
172976
11/1/2012
5,197.95 KUEHNE & NAGEL INC
OTHER CONTRACTUAL
172977
11/13/2012
99.77 A. J. SCHAAKE CO.
MISCELLANEOUS
172979
11/13/2012
1,393.43 ACE HARDWARE
RECEIVED NOT VOUCHERED
172980
11/13/2012
53.44 ALPHA WIRELESS
COMMUNICATIONS
172981
11/13/2012
181.20 AMERICAN BOTTLING CO
COST OF MIX & SOFT DRINKS
172982
11/13/2012
90.85 AMERICAN FAMILY INS CO.
ACCRUED LIFE INSURANCE
172983
11/13/2012
13.10 AMERICAN MESSAGING
COMMUNICATIONS
172984
11/13/2012
13.00 AMERICAN WATERWORKS ASSN
DUES & SUBSCRIPTIONS
172985
11/13/2012
68.76 AMERIPRIDE SERVICES
CONTRACT REPAIR & MAINTENANCE
172986
11/13/2012
446.74 AMS COATING SYSTEMS INC.
SIGNS & STRIPPING MATERIALS
172987
11/13/2012
10,175.00 ARCE, JULIO C.
HOUSING REHAB LOANS
172988
11/13/2012
219.48 ARCTIC GLACIER PREMIUM ICE INC
COST OF MIX & SOFT DRINKS
172989
11/13/2012
404.50 ARNESON DISTRIBUTING CO
COST OF SALES -BEER
172990
11/13/2012
70.91 AUTO VALUE - GLENCOE
EQUIPMENT PARTS
172991
11/13/2012
2,400.39 AUTOMATIC SYSTEMS CO
OTHER CONTRACTUAL
172992
11/13/2012
273.45 B & C PLUMBING & HEATING INC
CONTRACT REPAIR & MAINTENANCE
172993
11/13/2012
75.00 BARE, MICHAEL
DUES & SUBSCRIPTIONS
172994
11/13/2012
125.00 BCA /TRAINING & DEVELOPMENT
TRAVEL SCHOOL CONFERENCE
172995
11/13/2012
50.00 BEATTY, TED
OTHER REVENUES
172996
11/13/2012
1,866.74 BECKER ARENA PRODUCTS
OPERATING SUPPLIES
172997
11/13/2012
286.05 BENNETT MATERIAL HANDLING
RECEIVED NOT VOUCHERED
172998
11/13/2012
328.67 BERGER PLUMBING HEATING AC
CONTRACT REPAIR & MAINTENANCE
172999
11/13/2012
95.00 BERNARDY, JOHN
REFUNDS & REIMBURSEMENTS
173000
11/13/2012
102.00 BERNICK'S
COST OF MIX & SOFT DRINKS
173001
11/13/2012
406.70 BLACK BOX CORPORATION
SMALL TOOLS
173002
11/13/2012
5,100.00
BLUE VALLEY SOD
RECEIVED NOTVOUCHERED
173003
11/13/2012
649.15
BRANDON TIRE CO
CENTRAL GARAGE REPAIR
173004
11/13/2012
8,949.75
BRAUN INTERTEC CORP
PROFESSIONAL SERVICES
173005
11/13/2012
1,558.37
BRYAN ROCK PRODUCTS
CONTRACT REPAIR & MAINTENANCE
173006
11/13/2012
40.00
BULLERT, DOROTHY
OTHER REVENUES
173007
11/13/2012
175.95
BUSHMAN, RAQUEL
OPERATING SUPPLIES
173008
11/13/2012
1,498.08
BUSINESSWARE SOLUTIONS
CONTRACT REPAIR & MAINTENANCE
173009
11/13/2012
38,847.43
C & L DISTRIBUTING
COST OF SALES -BEER
173010
11/13/2012
3,983.11
CARSON PATROL SHOP LLC
PROFESSIONAL SERVICES
173011
11/13/2012
1,734.55
CDW GOVERNMENT, INC
SMALL TOOLS
173012
11/13/2012
539.87
CENTRAL HYDRAULICS
RECEIVED NOT VOUCHERED
173013
11/13/2012
5,566.46
CHEMISOLV CORP
CHEMICALS & PRODUCTS
173014
11/13/2012
125.00
CLABO, TROY
UNIFORMS & PERSONAL EQUIP
173015
11/13/2012
37.41
CMK SERVICES LLC
OTHER CONTRACTUAL
173016
11/13/2012
210.50
COAST TO COAST SOLUTIONS
OPERATING SUPPLIES
173017
11/13/2012
92.85
COFFEE COMPANY
OPERATING SUPPLIES
173018
11/13/2012
843.32
COMDATA CORPORATION
MISCELLANEOUS
173019
11/13/2012
230.36
CRAIG, MIKE
TRAVEL SCHOOL CONFERENCE
173020
11/13/2012
250.95
CREEKSIDE SOILS
REPAIR & MAINTENANCE SUPPLIES
173021
11/13/2012
307.89
CROW RIVER AUTO & TRUCK REPAIR
AUTOMOTIVE REPAIR
173022
11/13/2012
15,899.31
CROW RIVER GLASS & SIGNS
IMPROV -OTHER THAN BLDG
173023
11/13/2012
264.74
CROW RIVER GOLF CLUB
MEETINGS
173024
11/13/2012
400.78
CROW RIVER SIGNS
ADVERTISING
173025
11/13/2012
105.00
CZECH, RANDY
TRAVEL SCHOOL CONFERENCE
173026
11/13/2012
4,019.35
DAY DISTRIBUTING
COST OF SALES -BEER
173027
11/13/2012
337.73
DISPLAY SALES
REPAIR & MAINTENANCE SUPPLIES
173028
11/13/2012
480.93
DOSTAL ELECTRONIC'S CENTER
OPERATING SUPPLIES
173029
11/13/2012
639.09
DROP -N -GO SHIPPING, INC
RECEIVED NOT VOUCHERED
173030
11/13/2012
261,755.09
DUININCK INC
IMPROV OTHER THAN BLDGS
173031
11/13/2012
6,034.00
E2 ELECTRICAL SERVICES INC
OTHER CONTRACTUAL
173032
11/13/2012
120.00
EBERT, RICHARD
SAFETY SUPPLIES
173033
11/13/2012
95.90
ECONO FOODS
MEETINGS
173034
11/13/2012
6,725.34
ELECTRIC PUMP
CONTRACT REPAIR & MAINTENANCE
173035
11/13/2012
1,172.39
ELECTRO WATCHMAN
CONTRACT REPAIR & MAINTENANCE
U
173036
11/13/2012
120.00 ELLEFSON, SAM
OTHER CONTRACTUAL
173037
11/13/2012
2,982.21 EMERGENCY APPARATUS MAINT
CONTRACT REPAIR & MAINTENANCE
173038
11/13/2012
1,150.00 ENVIRONMENTAL TOXICITY CONTROL
OTHER CONTRACTUAL
173039
11/13/2012
193.42 EPIC PRODUCTS INC
COST OF MIX & SOFT DRINKS
173040
11/13/2012
63.50 EXTREME BEVERAGE LLC
COST OF MIX & SOFT DRINKS
173041
11/13/2012
460.36 FARMER BROTHERS COFFEE
FOOD PRODUCTS- CONCESSION
173042
11/13/2012
331.83 FARM -RITE EQUIPMENT
CENTRAL GARAGE REPAIR
173043
11/13/2012
195.85 FASTENAL COMPANY
MOTOR FUELS & LUBRICANTS
173044
11/13/2012
16,616.28 FENSKE'S STUMP REMOVAL
CONTRACT REPAIR & MAINTENANCE
173045
11/13/2012
414.93 FISHER SCIENTIFIC
OPERATING SUPPLIES
173046
11/13/2012
90.00 FOSTER MECHANICAL
PLUMBING PERMITS
173047
11/13/2012
1,799.03 FREMONT INDUSTRIES, INC
OPERATING SUPPLIES
173048
11/13/2012
10736 G & K SERVICES
OPERATING SUPPLIES
173049
11/13/2012
1,900.00 G.R. DANIELS TRUCKING, INC.
MACHINERY & EQUIPMENT
173050
11/13/2012
24,910.00 GARTNER REFRIGERATION & MFG, I
MACHINERY & EQUIPMENT
173051
11/13/2012
834.00 GEB ELECTRICAL INC
OPERATING SUPPLIES
173052
11/13/2012
131.25 GOVDEALS INC
MISCELLANEOUS
173053
11/13/2012
552.65 H.A.R.T.
ACCRUED DEFERRED COMP
173054
11/13/2012
586.80 HANSEN TRUCK SERVICE
RECEIVED NOT VOUCHERED
173055
11/13/2012
1,425.00 HANSON & VASEK CONSTRUCTION
CONTRACT REPAIR & MAINTENANCE
173056
11/13/2012
17,758.56 HASSAN VALLEY LODGE #109
LOAN
173057
11/13/2012
421.04 HASSAN VALLEY TOWNSHIP
REFUNDS & REIMBURSEMENTS
173058
11/13/2012
3,538.59 HAWKINS INC
CHEMICALS & PRODUCTS
173059
11/13/2012
29,558.19 HCVN -TV
CABLE TV
173060
11/13/2012
405.90 HD SUPPLY WATERWORKS LTD
METERS & METER PARTS
173061
11/13/2012
35,000.00 HEATMOR INC.
MACHINERY & EQUIPMENT
173062
11/13/2012
452.80 HENRY'S WATERWORKS INC
REPAIR & MAINTENANCE SUPPLIES
173063
11/13/2012
3,565.56 HEWLETT - PACKARD CO
DUE FROM UTILITIES
173064
11/13/2012
581.20 HILLYARD / HUTCHINSON
OPERATING SUPPLIES
173065
11/13/2012
223,037.08 HJERPE CONTRACTING
IMPROV OTHER THAN BLDGS
173066
11/13/2012
5,594.05 HJERPE CONTRACTING
CONTRACT REPAIR & MAINTENANCE
173067
11/13/2012
2,496.17 HOISINGTON KOEGLER GROUP INC
PROFESSIONAL SERVICES
173068
11/13/2012
510.00 HOLT PETERSON CHARTER BUS
OTHER CONTRACTUAL
173069
11/13/2012
400.00 HRA
HRA TRANSFER
173070
11/13/2012
1,269.92 HUTCH AUTO BODY
AUTOMOTIVE REPAIR
173071
11/13/2012
88.80 HUTCH CAFE
OPERATING SUPPLIES
173072
11/13/2012
51.87 HUTCH SPORT SHOP
OPERATING SUPPLIES
173073
11/13/2012
80.00 HUTCHINSON AREA HEALTH CARE
OTHER CONTRACTUAL
173074
11/13/2012
1,339.00 HUTCHINSON AREA HEALTH CARE
PROFESSIONAL SERVICES
173075
11/13/2012
7,444.60 HUTCHINSON CONVENTION & VISITO
LODGING TAX REIMBURSEMENT
173076
11/13/2012
82.16 HUTCHINSON CO -OP
OPERATING SUPPLIES
173077
11/13/2012
763.06 HUTCHINSON LEADER
PRINTING & PUBLISHING
173078
11/13/2012
2,862.80 HUTCHINSON SENIOR ADVISORY BOA
OFFICE SUPPLIES
173079
11/13/2012
14.40 HUTCHINSON TOWNSHIP
REFUNDS & REIMBURSEMENTS
173080
11/13/2012
87,207.69 HUTCHINSON UTILITIES
UTILITIES
173081
11/13/2012
224.09 HUTCHINSON WHOLESALE
CENTRAL GARAGE REPAIR
173082
11/13/2012
5,530.00 HUTCHINSON YOUTH BASKETBALL AS
RECREATION ACTIVITY FEES
173083
11/13/2012
4,000.00 HUTCHINSON, CITY OF
MISCELLANEOUS
173084
11/13/2012
85.00 ICE SKATING INSTITUTE
DUES & SUBSCRIPTIONS
173085
11/13/2012
311.86 INTERSTATE BATTERY SYSTEM MINN
EQUIPMENT PARTS
173086
11/13/2012
40.40 JAY MALONE MOTORS
CENTRAL GARAGE REPAIR
173087
11/13/2012
1,238.87 JEFF MEEHAN SALES INC.
ACCRUED COMMISSIONS PAYABLE
173088
11/13/2012
307.28 JEFF'S ELECTRIC
OTHER CONTRACTUAL
173089
11/13/2012
904.10 JJ TAYLOR DIST OF MN
COST OF SALES -BEER
173090
11/13/2012
36.52 JOCHUM, DANIEL
TRAVEL SCHOOL CONFERENCE
173091
11/13/2012
38,266.85 JOHNSON BROTHERS LIQUOR CO.
COST OF SALES -WINE
173092
11/13/2012
400.00 JORDAHL, JIM
OPERATING SUPPLIES
173093
11/13/2012
17,230.71 JUUL CONTRACTING CO
CONTRACT REPAIR & MAINTENANCE
173094
11/13/2012
300.00KAHL,DENNIS
PROFESSIONAL SERVICES
173095
11/13/2012
310.50 KDUZ KARP RADIO
ADVERTISING
173096
11/13/2012
4,348.19 KLF ENGINEERING CAMBRIDGE INC
EQUIPMENT PARTS
173097
11/13/2012
349.41 KLOSS, TOM
COMMUNICATIONS
173098
11/13/2012
5.00 KOELLN, KENT
PLUMBING PERMITS
173099
11/13/2012
40.00 KRUMREY, JAN
OTHER REVENUES
173100
11/13/2012
49.00 L & P SUPPLY CO
CENTRAL GARAGE REPAIR
173101
11/13/2012
681.95 LAMPLIGHTER II
MISCELLANEOUS
173102
11/13/2012
148.64 LAW ENFORCEMENT TECHNOLOGY GRO
SMALLTOOLS
173103
11/13/2012
760.00 LEAGUE OF MINNESOTA CITIES
DUES & SUBSCRIPTIONS
173104
11/13/2012
51,674.50 LEAGUE OF MN CITIES -INS TRUST
GENL LIAB.- INSURANCE
173105
11/13/2012
51,674.50 LEAGUE OF MN CITIES -INS TRUST
GENL LIAB.- INSURANCE
173106
11/13/2012
6,692.00 LEAGUE OF MN CITIES -INS TRUST
GENL LIAB.- INSURANCE
173107
11/13/2012
795.32 LIFE INSURANCE COMPANY OF AMER
EMPL.HEALTH & INS. BENEFIT
173108
11/13/2012
1,202.70 LIFE INSURANCE COMPANY OF AMER
EMPL.HEALTH & INS. BENEFIT
173109
11/13/2012
4,611.45 LIGHTING HOUSEUSA INC
CONTRACT REPAIR & MAINTENANCE
173110
11/13/2012
25,418.62 LOCHER BROTHERS INC
COST OF SALES -BEER
173111
11/13/2012
24,343.31 LOGIS
DATA PROC EQUIPMENT RENTAL
173112
11/13/2012
1,970.00 LOTTIE'S ANTIQUES & COLLECTIBL
LOAN
173113
11/13/2012
3,651.05 LYNDE & MCLEOD INC
RECEIVED NOTVOUCHERED
173114
11/13/2012
150.00 MADINA HOSPITALITY GROUP LLC
COST OF MIX & SOFT DRINKS
173115
11/13/2012
3,745.23 MARK BETKER CONSTRUCTION LLC
CONTRACT REPAIR & MAINTENANCE
173116
11/13/2012
12.26 MATHESON TRI -GAS INC
RENTALS
173117
11/13/2012
10,500.00 MAXFIELD RESEARCH INC
PROFESSIONAL SERVICES
173118
11/13/2012
294.66 MCLEOD COOP POWER ASSN
UTILITIES
173119
11/13/2012
120.00 MCLEOD COUNTY ABSTRACT & TITL
PROFESSIONAL SERVICES
173120
11/13/2012
97.20 MCLEOD COUNTY ATTORNEY
REFUNDS & REIMBURSEMENTS
173121
11/13/2012
204.80 MCLEOD COUNTY ATTORNEY
REFUNDS & REIMBURSEMENTS
173122
11/13/2012
285.00 MCLEOD COUNTY COURT ADMINISTRA
OTHER REVENUES
173123
11/13/2012
470.00 MCLEOD COUNTY FIRE CHIEFS ASSN
COMMUNICATIONS
173124
11/13/2012
46.00 MCLEOD COUNTY RECORDER -SEPAR
MISCELLANEOUS
173125
11/13/2012
400.00 MCLEOD COUNTY SOLID WASTE MANA
RECEIVED NOT VOUCHERED
173126
11/13/2012
40.90 MEEKER COUNTY SHERIFF'S OFFICE
PROFESSIONAL SERVICES
173127
11/13/2012
923.74 MEEKER COUNTY TREASURER
PROFESSIONAL SERVICES
173128
11/13/2012
5,340.91 MEEKER WASHED SAND & GRAVEL
RECEIVED NOT VOUCHERED
173129
11/13/2012
125.00 MEHR, BRIAN
SAFETY SUPPLIES
173130
11/13/2012
2,000.00 MELCHERT HUBERT SJODIN PLLP
LOAN
173131
11/13/2012
839.59 MENARDSHUTCHINSON
SMALL TOOLS
173132
11/13/2012
30.00 MESSAGE MEDIA
COMMUNICATIONS
173133
11/13/2012
426.97 METRO ATHLETIC SUPPLY INC
OPERATING SUPPLIES
173134
11/13/2012
102.16 MIES, MIKE
TRAVEL SCHOOL CONFERENCE
173135
11/13/2012
165.81 MILLINER HERITAGE VINEYARD & WI
COST OF SALES -WINE
173136
11/13/2012
85.83 MINI BIFF
RENTALS
173137
11/13/2012
61.80 MINNEAPOLIS, CITY OF
OTHER CONTRACTUAL
173138
11/13/2012
150.00 MINNESOTA ASSN OF ASPHALT PAVI
TRAVEL SCHOOL CONFERENCE
173139
11/13/2012
57.50 MINNESOTA DEPT OF MOTOR VEHICL
OPERATING SUPPLIES
173140
11/13/2012
1,382.87 MINNESOTA DEPT OF MOTOR VEHICL
MACHINERY & EQUIPMENT
173141
11/13/2012
1,009.20 MINNESOTA DEPT OFTRANSPORTATI
PROFESSIONAL SERVICES
173142
11/13/2012
150.00 MINNESOTA MUNICIPAL BEVERAGE A
TRAVEL SCHOOL CONFERENCE
173143
11/13/2012
20.50 MINNESOTA UNEMPLOYMENT INSURAN
MISCELLANEOUS
173144
11/13/2012
1,521.85 MINNESOTA VALLEY TESTING LAB
OTHER CONTRACTUAL
173145
11/13/2012
9,988.98 MIMIC
CONTRACT REPAIR & MAINTENANCE
173146
11/13/2012
1,978.64 MN DEPT OF LABOR & INDUSTRY /CO
BLDG PERMIT SURCHARGES
173147
11/13/2012
300.00 MN FALL MAINTENANCE EXPO
TRAVEL SCHOOL CONFERENCE
173148
11/13/2012
180.00 MN -CSWEA
TRAVEL SCHOOL CONFERENCE
173149
11/13/2012
125.00 MOORE, ERIC
SAFETY SUPPLIES
173150
11/13/2012
400.00 MOYER, CYNTHIA
OPERATING SUPPLIES
173151
11/13/2012
124.95 MUCHOW, CHAD
UNIFORMS & PERSONAL EQUIP
173152
11/13/2012
87.78 NAPA AUTO PARTS
REPAIR & MAINTENANCE SUPPLIES
173153
11/13/2012
808.56 NASH FINCH COMPANY
CONTRACT REPAIR & MAINTENANCE
173154
11/13/2012
432.00 NCPERS LIFE INS.
ACCRUED LIFE INSURANCE
173155
11/13/2012
424.00 NEW FRANCE WINE
COST OF SALES -WINE
173156
11/13/2012
394.64 NORTH CENTRAL LABORATORIES
OPERATING SUPPLIES
173157
11/13/2012
410.00 NORTH SHORE ANALYTICAL INC
OTHER CONTRACTUAL
173158
11/13/2012
506.01 NORTHERN BUSINESS PRODUCTS
OPERATING SUPPLIES
173159
11/13/2012
4,182.01 NU- TELECOM
COMMUNICATIONS
173160
11/13/2012
97.15 OFFICE OF ENTERPRISE TECHNOLOG
COMMUNICATIONS
173161
11/13/2012
2,469.00 ONE WAY BUILDING SERVICES INC
CONTRACT REPAIR & MAINTENANCE
173162
11/13/2012
1,074.14 0- REILLY AUTO PARTS
CENTRAL GARAGE REPAIR
173163
11/13/2012
20.00 ORTLOFF, RYAN
RECREATION ACTIVITY FEES
173164
11/13/2012
2,040.00 OSTLUND SUPPLY
FREIGHT
173165
11/13/2012
565.37 OVERHEAD DOOR OF ST.CLOUD INC
REPAIR & MAINTENANCE SUPPLIES
173166
11/13/2012
125.00 PAULSON, JOHN
UNIFORMS & PERSONAL EQUIP
173167
11/13/2012
6,683.25 PEAT INC.
173168
11/13/2012
42.38 PHILIPS HEALTHCARE
OPERATING SUPPLIES
173169
11/13/2012
24,948.08 PHILLIPS WINE & SPIRITS
COST OF SALES -WINE
173170
11/13/2012
65.00 PLUMB KRAZY
PLUMBING PERMITS
173171
11/13/2012
13.00 POKORNOWSKI, CAROL
OTHER REVENUES
173172
11/13/2012
22.84
POSITIVE ID INC
MISCELLANEOUS
173173
11/13/2012
1,500.00
POSTMASTER
POSTAGE
173174
11/13/2012
471.15
PRO -BUILD
REPAIR & MAINTENANCE SUPPLIES
173175
11/13/2012
223.78
QUADE ELECTRIC
REPAIR & MAINTENANCE SUPPLIES
173176
11/13/2012
291.37
QUILLCORP
OFFICE SUPPLIES
173177
11/13/2012
567.40
R & R EXCAVATING
REPAIR & MAINTENANCE SUPPLIES
173178
11/13/2012
235,416.18
R & R EXCAVATING
IMPROV OTHER THAN BLDGS
173179
11/13/2012
38.50
R & R SPECIALTIES INC
OPERATING SUPPLIES
173180
11/13/2012
1,397.45
R.J.L. TRANSFER
FREIGHT
173181
11/13/2012
3.96
RADIOSHACK CORPORATION
RECEIVED NOT VOUCHERED
173182
11/13/2012
200.00
RASSET, MOLLY
RENTS - BLDGS OTHER
173183
11/13/2012
66.46
REFLECTIVE APPAREL FACTORY INC
SAFETY SUPPLIES
173184
11/13/2012
15,222.92
REINER ENTERPRISES, INC
FREIGHT- IN
173185
11/13/2012
210.68
RELIABLE OFFICE SUPPLIES
OFFICE SUPPLIES
173186
11/13/2012
42.92
RUNNING'S SUPPLY
RECEIVED NOT VOUCHERED
173187
11/13/2012
1,714.86
RUTLEDGE,LENNY
TRAVEL SCHOOL CONFERENCE
173188
11/13/2012
136.79
SAM'S CLUB
FOOD PRODUCTS - CONCESSION
173189
11/13/2012
1,500.00
SCHIMMEL CONSTRUCTION LLC
HOUSING REHAB LOANS
173190
11/13/2012
27,548.70
SCHMELING OIL CO
MOTOR FUELS & LUBRICANTS
173191
11/13/2012
8,117.99
SCHOOL DIST# 423
OTHER REVENUES
173192
11/13/2012
286.38
SCHUMANN, MIKE
TRAVEL SCHOOL CONFERENCE
173193
11/13/2012
55.00
SCHWINT, DEANNA
RECREATION ACTIVITY FEES
173194
11/13/2012
64.13
SCOTT'S WINDOW CLEANING SERVIC
CONTRACT REPAIR & MAINTENANCE
173195
11/13/2012
60.04
SEBORA, MARC
TRAVEL SCHOOL CONFERENCE
173196
11/13/2012
20,096.35
SEH
PROFESSIONAL SERVICES
173197
11/13/2012
312.50
SENSUS
CONTRACT REPAIR & MAINTENANCE
173198
11/13/2012
933.70
SENTRY FIRE PROTECTION INC
CONTRACT REPAIR & MAINTENANCE
173199
11/13/2012
217.46
SEPPELT, MILES
CAR ALLOWANCE - TRAVEL
173200
11/13/2012
53.83
SHELLENBARGER, VIRGENE
COST OF MIX & SOFT DRINKS
173201
11/13/2012
38.02
SHOPKO
OFFICE SUPPLIES
173202
11/13/2012
79.10
SHRED -IT USA INC - MINNEAPOLIS
CONTRACT REPAIR & MAINTENANCE
173203
11/13/2012
765.00
SOLARWINDS
SMALL TOOLS
173204
11/13/2012
11,818.57
SOUTHERN WINE & SPIRITS OF MN
COST OF SALES- LIQUOR
173205
11/13/2012
2,481.47
SPRINT
COMMUNICATIONS
173206
11/13/2012
159.24
STANDARD PRINTING
PRINTING & PUBLISHING
173207
11/13/2012
1,327.86
STAPLES ADVANTAGE
OFFICE SUPPLIES
173208
11/13/2012
48.60
STATE OF MINNESOTA
REFUNDS & REIMBURSEMENTS
173209
11/13/2012
102.40
STATE OF MINNESOTA
REFUNDS & REIMBURSEMENTS
173210
11/13/2012
20.00
STILES, APRIL
RECREATION ACTIVITY FEES
173211
11/13/2012
929.60
STOTTS, CASEY
TRAVEL SCHOOL CONFERENCE
173212
11/13/2012
744.34
STRATEGIC EQUIPMENT
OPERATING SUPPLIES
173213
11/13/2012
11,131.23
STREICH TRUCKING
FREIGHT- IN
173214
11/13/2012
325.00
STURGES, STEVE
BUILDING REPAIRS
173215
11/13/2012
157.26
SUBWAY WEST
OPERATING SUPPLIES
173216
11/13/2012
20.00
TAGUE, HEIDI
RECREATION ACTIVITY FEES
173217
11/13/2012
20.00
TAPS -LYLE SCHROEDER
PROFESSIONAL SERVICES
173218
11/13/2012
21.29
TARGET BANK
OPERATING SUPPLIES
173219
11/13/2012
322.23
TENNANT SALES & SERVICE CO
REPAIR & MAINTENANCE SUPPLIES
173220
11/13/2012
27.00
TOTAL FIRE PROTECTION
CONTRACT REPAIR & MAINTENANCE
173221
11/13/2012
27,461.25
TREBELHORN & ASSOC
MOTOR FUELS & LUBRICANTS
173222
11/13/2012
691.02
TRICO TCWIND, INC
CONTRACT REPAIR & MAINTENANCE
173223
11/13/2012
481.21
TWO WAY COMMUNICATIONS INC
OPERATING SUPPLIES
173224
11/13/2012
422.70
UNITED LABORATORIES
CHEMICALS & PRODUCTS
173225
11/13/2012
90.00
UNIVERSITY OF MINNESOTA
TRAVEL SCHOOL CONFERENCE
173226
11/13/2012
1,407.36
USPS- HASLER
POSTAGE
173227
11/13/2012
69.95
VERTECH SOLUTIONS & SERVICES
CONTRACT REPAIR & MAINTENANCE
173228
11/13/2012
12,139.05
VIKING BEER
COST OF SALES -BEER
173229
11/13/2012
607.40
VIKING COCA COLA
COST OF MIX & SOFT DRINKS
173230
11/13/2012
160.31
VIKING SIGN & GRAPHICS INC
OPERATING SUPPLIES
173231
11/13/2012
2,760.91
VINOCOPIA INC
COST OF SALES - LIQUOR
173232
11/13/2012
129.00
WASTE & RECYCLING NEWS
DUES & SUBSCRIPTIONS
173233
11/13/2012
983.36
WASTE MANAGEMENT OF WI -MN
REFUSE - RECYCLING
173234
11/13/2012
458.95
WATER CONSERVATION SERVICE INC
CONTRACT REPAIR & MAINTENANCE
173235
11/13/2012
15,097.70
WEBB PALLET
RECEIVED NOT VOUCHERED
173236
11/13/2012
1,699.87
WELLS FARGO
SMALLTOOLS
173237
11/13/2012
1,025.00
WESTAFER ENTERPRISES
ACCRUED COMMISSIONS PAYABLE
173238
11/13/2012
2,455.90
WINE COMPANY, THE
COST OF SALES -WINE
173239
11/13/2012
492.25
WINE MERCHANTS INC
COST OF SALES -WINE
173240 11/13/2012 17,468.65 WIRTZ BEVERAGE MINNESOTA
173241 11/13/2012 30.52 WITTE SOD FARMS INC
173242 11/13/2012 673.21 WM MUELLER & SONS
173243 11/13/2012 39,549.71 WM MUELLER & SONS - SEPARATE C
173244 11/13/2012 2,648.38 WORK CONNECTION, THE
173245 11/13/2012 842.75 XEROX CORP
173246 11/13/2012 123.75 ZELLAS
1,690,257.94 Grand Total
Payment Instrument Totals
Check Total 1,690,257.94
Total Payment 1,690,257.94
COST OF SALES - LIQUOR
REPAIR & MAINTENANCE SUPPLIES
STREET MAINT.MATERIALS
IMPROV OTHER THAN BLDGS
OTHER CONTRACTUAL
COPY MACHINE
PROFESSIONAL SERVICES
PAYROLL ELECTRONIC FUNDS TRANSFERS
PAYROLL DATE: 11/2/2012
Period Ending Date: 10/27/2012
$53,013.02 IRS - Withholding Tax Account
Federal Withholding
Employee /Employer FICA
Employee /Employer Medicare
$10,899.73 MN Department of Revenue
State Withholding Tax
$39,820.99 Public Employee Retirement Association
Employee /Employer PERA/DCP Contributions
$2,115.32 TASC
Employee Flex Spending Deductions
$6,530.38 TASC
Employee Contributions to Heath Savings Account
$525.00 MNDCP
Employee Contributions - Deferred Comp
$1,340.00 ING
Employee Contributions - Deferred Comp
$1,230.00 ICMA Retirement Trust
Employee Contributions - Deferred Comp
$414.85 MN Child Support System
Employee Deductions
$0.00 MSRS - Health Savings Plan
Employee Deductions to Health Savings Plan
$115,889.29 Total Electronic Funds Transfer
1) (J)
Hutchinson City Council
November 13, 2012
Public Hearing
Closeout of the city's
CDBG Microenterprise Assistance Grant.
Background
• Grant obtained in 2012
• Purpose to facilitate economic
development through the establishment,
stabilization and expansion of
microenterprises
(businesses with five or fewer employees).
• City contracted with the SBDC to provide
services to micro - enterprises in McLeod,
Meeker & Renville counties.
g(O-) 2
Results
• 1 -year project
• $4,762 of grant was used (out of $37,500)
• 15 micro - enterprises assisted
• Job creation:
— 3 full -time
—4 part-time
Requested Action
A motion formally acknowledging that the
project is completed and the grant can be
closed out.
g &-) 3
Questions?
Hutchinson City Council
November 131h, 2012
9L/ 4
xfl ld
Weeco *a to 148 City of
Miwnox�tna Nnwmttwv:
City of Hutchinson
Comprehensive Housing Needs Analysis
November 13, 2012
Project Scope
Approach Identify current Et future housing needs for residents in
Hutchinson Et provide framework for meeting housing needs
Recap Update of study progress
• Data collection: July - August 2012
• Draft: September 2012
• Final: TBD
Recommend Demand by product type through decade
Challenges Et Opportunities
9 b�)
,.w
Market Area Definition
➢ Same as previous study
➢ Defined as:
• Hutchinson
• 13 Townships
• 5 Cities
➢ Market Area will
account for about 80%
of Demand
t.._ A
Demographic Findings
➢ Hutchinson's population experienced PMA Population: 1990 to 2020
10,000
moderate growth in past decade
25.000
( +8.4% 1 +1,098 people)
20,000
15,000
➢ Population (2010) 10,000
• Hutchinson: 14,178 5,000
• PMA: 26,262 0
➢ Projected growth in Hutchinson this
decade:
• Population: +772 ( +5.4 %)
• Households: +490 ( +8.2 %)
➢ All PMA growth will occur in
Hutchinson
➢ Declining household size
1990 2000 2010 2012 2020
PMA Households: 1990 to 2020
12,000 •Remainder ■Hutchinson
1990 2000 2010 2012 2020
2
Demographic Findings
➢ Hutchinson's population is aging
➢ Median Income (2012):
(2000 to 2010):
■ Hutchinson - $56,536
■ 45+ adults: + 40% ( +1,337)
■ Rem. of PMA - $58,551
■ Baby boomers account for 23% of
population
➢ Highest earners between 55
-64
■ Outmigration of young adults
year olds: $73,000+
■ -255 ages 18 to 44
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Demographic Findings
➢ Homeownership Rate (2010):
■ Hutchinson: 68%
■ PMA: 77%
➢ Married family households with children decreasing:
■ Only household type to decrease since 2000 ( -9.1% in Hutchinson)
■ Persons living alone largest household type (33 %)
➢ 6.5% unemployment rate (City of Hutchinson — Sept. 2012)
■ Unemployment rate higher than State of MN (5.3 %) &
McLeod County (6.0 %)
■ Unemployment rate improving
■ Manufacturing accounts for 28% of all jobs (State of MN is 11.5 %)
■ In- migration of commuters
WL
Housing Characteristics
➢ 688 housing units in Hutchinson 2000 -2011 American Community Survey
■ 90% of building permits issued before 2006 ('06210)
■ Average of 89 units annually (2000 -2006)
vs. 13 units annually (2007 and 2011) ➢ Single- family:
housing structures
of all
RePIhn9Ml Naw Cun9vu j- (1-1 Unk9)
City of Hutchinson
2000 -2011
140
(3•kwAg
120 .3 &4tkk
.T—A.W IVMkam
E 10o Home
a so
j
lU -. t. �
0 .5 ..
2000 7m1 211)2 2— "1 s 11- .[e.,. 1Ct;; )tp4 2.1
➢ Median value of owner -
occupied home (2010):
$157,400
➢ 71% of owners have mortgage
➢ Diverse housing stock:
16% built 2000 -2010
�
axn ALd 4
r For -Sale Housing
Resales Active Listings (July 2012)
■ Median sales price:
■ Peaked in 2007: $163,385 102 listings in Hutchinson
■ 2011: $115,250 ■ 82% single-family
■ Resales peaked in '05: 343
■ 90% of sales — single - family homes Median price: $149,450
■ Lender - mediated: 25% of sales ('11) ■ 34% of listings under $100k
Hutchinson For -Sale Resales - 2000 to 2011
Jill
111111
.0
I"
e 30
Hutchinson Active Listings -July 2012
a
_
—i 1_ v_
U-5— $t—
$150k 1. $took io
$29okro s-1. 5aoak.
$1a9.9k
$.k $249.9k
$299.9, $399.9,
Lbt Prlu
♦ l��k
4
� For -Sale Housing (Cont.)
Lots & Active Subdivisions
■ 300+ available lots 1 17 subdivisions
■ Nearly all lots platted prior to 2005
■ Newer subdivisions 100
90
❑ Avg. lot cost $20k+ 80
70
❑ Home value w /lot: $175k+ s so
❑ All build -to -suit 0
20
10
■ Excess lot supply 0
■ Premium for new construction
Hutchinson Lot Absorption by Year
2004 2005 2006 2007 2008 2009 2010 2011
Year
t Rental Housing
(All Ages General- Occupancy Bldgs.)
Overall Affordable /Subsidized
• 1,119 units 14.6% vacancy rate • 208 units 1 6 projects
• 1.4% vacancy rate
Market Rate
• 911 units 132 projects
• 5.3 %vacancy rate
• Older rental housing stock
• Avg. rent per square foot $0.79
Single- family Rentals
• Rental Registration Program
• 150 SF homes inspected
• Typically $800 /month+
(nicer SF rental)
..
August
Sept.
Pct.
Unit Type
2004
2012
Change
Efficiency
$359
$398
10.9%
One - Bedroom
$470
$546
16.2%
Two- Bedroom
$545
$594
9.0%
Three Bedroom
$702
$790
12.5%
Single- family Rentals
• Rental Registration Program
• 150 SF homes inspected
• Typically $800 /month+
(nicer SF rental)
..
Senior Housing Overview
CONTINUUM OF HOUSING AND SERVICES FOR SENIORS
Single - Family Townhome or Congregate Apartments w/ Nursing
Home Apartment Optional Services Assisted Living Facilities
Age - Restricted Independent Apartments,
Congregate Apartments Memory Care
Townhomes, Condominiums, or
Cooperatives w/ Intensive Services Units
Fully Independent Fully or Highly
Lifestyle Dependent on Care
❑ Senior Housing Products
Source: Maxfield Research Inc.
Senior Housing
Market Rate
• 113 units few services 4.4% vac. rate
• 40 units independent 0.0% vac. rate
• 167 units assisted living 4.8% vac. rate
• 68 memory care units 20.6% vac. rate
• No adult rental —all ownership
Hutchinson senior Housing Inventory
200
180 ........ ......._.. .......... ........_.... ....__......- ___.........
Affordable /Subsidized 160
190 f• 177 units 13 projects p;� _...........• 0.6% vacancy rate ' 80
• Mostly subsidized • Older product 20 o
Aff /sub. AdA 411Sele Cony. -Opt. Sn. Asskted LN1,g Memory Can
service Level
Col
1W 1,11ii Interview Summary
• Supply is low
• Activity is picking up
• Highest demand — Under $100k
• Move -up market is slow
• Foreclosures decreasing
• Buyer's "still on fence"
• No market for land
• New construction is weak
• Demand linked to local economy
• Rental housing difficult to find
online (other than Craigslist)
• Mix of tenants at most
properties
• Increase in single - family rental
• Older renter housing stock
lacks contemporary features
Demand Summary I General Occupancy
General- Occupancy Demand by Type
2012 to 2020
For -Sale Units- Multifamily
For -Sale Units - Single- family
Rental Units - Subsidized
Rental Units - Affordable
I
Rental Units - Market Rate
i
i
0 20 40 60 80 100 120 140
Units
Demand Summary I Senior Housing
Senior Housing Demand by Type
2012 & 2017
Adult -Owner _.� ■2012 ■2017
Adult- Rental
Congregate
Assisted Living
Memory Care -
Affordable
Subsidized
0 10 20 30 40 50 60 70 80 90 100 110 120
Units
Development Recommendations
Single- Family Homes
➢ Over 300 vacant lots
➢ Absorb existing lot supply
before approving new
subdivisions and lots
Development Recommendations
For -Sale Town homes/Twi n homes
➢ Limited - demand
➢ Absorb existing townhome lot
supply before approving
additional townhome
developments
T &nda
Development Recommendations
� 1
General Occupancy Rental
➢ Total of 70 to 84 market rate units
■ 50 to 60 apartment units 1 $725 - $1,150
■ 20 to 24 townhomes 1 $850 - $1,250
➢ Total of 16 to 20 affordable units
• Moderate income LIHTC
• Townhome style
➢ 2014+
9 (A-) 9
Development Recommendations
Senior Housing
➢ Total of 134 to 166 units
■ 14 to 16 active adult affordable*
Moderate income
2014+
■ 40 to 50 active adult market rate*
$900 to $1,100
2014+
■ 40 to 50 independent living
$1,500 - $1,750
2013+
■ 40 to 50 subsidized senior
30% of Income
2016+
* Alternative concept: mixed - income active adult building
Challenges & Opportunities
H1,°HHSOH
HOUSING a ff46°ADi1T, BASED °HHOUSEHOLD INCOME
Housing; Costs
for- Sale(Aw lo% down wy*nent and eood rtedH)
Em met
e.e -DP
M$150,D00
6 ecu Ne
nt ry- ere!
=. -Up
& /Det.
• Majority of
Price of loose
o °P�mMt�mt
$85,000
$250,000
$85,000
$130,000
$175,000
households
°a
[ortdloan
$;"
$16,St81
$sue
$135,000
$�°
$225,000
$a°
$16,s40
$13°
$11),000
$,°
$157.540
can
Interest Bate
3.750%
3.150%
3.15036
3.150%
115v%
3.150%
afford housing in
Humber of Pmts.
360
360
360
360
360
360
Montllly Payment(P81)
-$350
-$625
- $1,002
-$356
$502
-$]29
(P 7' Tea
$lib
$225
-$315
$128
-$195
-$263
Hutchinson
(Plus)NOmmwner's lns. /Assoc. f<eM TM
-$28
-$50
$83
-$125
-$125
-$125
lus PMI MIP less then
S33
- 59
- 98
- 33
sl
- 68
suhtosel monthly carts
- 563
-$959
- $1,598
-$610
-$913
- $11185
• Older i
Hou g sta es — Income
31TC
31%6
30%
30%
3m6
34%
p ro p e rt e s
Minimum lrcam - Banged
$21,131
$38,318
$63,910
525,591
$36,502
$41.006
indirectly
Pct. of Hok hlnson Ho0shold,
85. 1%
69.3%
42.4%
821%
11.3%
59are
1%
meeting the needs
MomMy Bent
188
$654
288
$654
368
$800
1 885100
x ee $ 950
38 =1.150
Of households who
Annael Bem
$5,0(1(1
$1,800
$9,600
A—
$11,400
$13,800
Hoosin8 carts II %of Income
3�
30e
m
—
3�
`
Mlnirr— lrcome B".—
$18,oDD
$26,000
$32,00)
sm.—
$38,004
$46,000
need affordable
Pct. of H-himon Homholds
89.2%
81—
15.9%
A.8%
69.1%
We.
housing
\field.
I �•I
Challenges & Opportunities
Shadow Market
• Non - traditional rental housing
• Foreclosure market
• Monitored by City registration program
Lender - mediated Properties
• Account for 25% of transactions
• Downward pressure on pricing
• Transportation costs affect housing demand in commuter locations
Challenges & Opportunities
Job Growth
• More jobs = more demand
• Future layoffs ?�w�r <.- „�,,.•_
Land Supply
• Excess supply of platted lots
Land Banking
• Acquire land for future development
Wes_
9 ��) 11
Challenges & Opportunities
First -time home -buyer programs Renovation of Housing Stock
• Multiple tool -kits available • Explore home
• HRA administers many improvement programs
programs currently • Variety of programs
available
First -time Home Buyer Programs
• Down Payment Assistance
• Homeownership Education &
Counseling
• MN Home Ownership Ctr.
• MHFA
• Greater MN Housing Fund
Home Improvement Programs
• Fix -up /Rehab Loans
• Energy Efficiency Programs
• Deferred Loan Programs
• Remodeling Advisor
• Construction Mgt. Services
Challenges & Opportunities
Rental Housing Stock Age
• Older stock (avg. 30 years old +)
• Lack today's amenities
Lifestyle Renters
• Choice to live in rental housing
Market Rate Multifamily Development Costs
• Difficult to cash -flow given achievable rents /development costs
12
Challenges & Opportunities
Future Sites for Rental Housing Development
POTENTIAL MULTIFAMILY HOUSING SITES NEAR DOWNTOWN HUTCHINSON
SITE ATTRIBUTES
Highway 7 & 15 Intersection
Vacant land; key gateway into
Land costs; limited access points;
Hutchinson from north and east;
highway pedestrian access to
excellent access & visibility; views of
Downtown; Additional single - family
DT Hutchinson; highest traffic counts in
properties to acquire. Commerical
Hutchinson
users would Ilkley pay more for site
than houaina
Napa Auto Block
Another "gateway" site into City from
Redevelopment costs to acquire
(4th Avenue Northeast)
east -bound motorists; proximity to
multiple parcels; site is also well -
Luce Une Trail; short walk to DT
situated for multiple commercial uses
Hutchinson; Potential river views
Former Cenex
Site is vacant; Adjacent to Luce Line
Commercial /Industrial surrounding
(3rd Avenue Northwest)
Trail, Les Kouba Parkway, and Riverside
uses to the west; potential flood plain
Park; Potential river views
concerns, furthest site from Downtown
Franklin Street
Proximity to residential uses,
Potential setback issues from Crow
(near Crow River)
Downtown, and Crow River; closest
River, Buffering from adjacent single -
site to walk to Downtown amenities,
family homes to west
potential river views, already zoned
commerical
, am Questions & Contact Info
Questions
ww.maxfieldresearch.com
ew
Matt Mullins http://twitter.com /realestatedev
Maxfield Research Inc. 0
612.904.7971 https: / /www.facebook.com /pag
mmullins @maxfieldresearch.com s /Maxfield- Research -Inc /
http: / /www.linkedin.com /co
m an maxfielcl:re:e
q �_) 13
ORDINANCE NO. 12 -698 - AN ORDINANCE AMENDING CHAPTER 95 OF THE
HUTCHINSON CITY CODE — PUBLIC PARKS
The City of Hutchinson hereby ordains,
CHAPTER 95: PUBLIC PARKS
Section
95.01 Traffic and parking
95.02 Open burning restricted
95.03 Additional regulations
§ 95.01 TRAFFIC AND PARKING.
It is unlawful for any motorized vehicle or equipment to be parked or operated in any city
park or recreational area other than on established roadways and designated parking areas. This
section shall not be construed to prohibit the use or parking of a recreational vehicle in
designated camping areas in West River Park for a period not in excess of two weeks.
('89 Code, § 10.60) Penalty, see § 10.99
§ 95.02 OPEN BURNING RESTRICTED.
It is unlawful to light or maintain an open fire, including a charcoal grill, in a park except
in an area designated therefor.
('89 Code, § 10.60) Penalty, see § 10.99
95.03 TOBACCO -FREE PARKS
It is unlawful for any person to smoke or use tobacco products within the confines of
Tartan Park and any parking areas adjacent thereto.
§ 95.0304 ADDITIONAL REGULATIONS.
The Council may, by ordinance, adopt additional restrictions on traffic, together with
rules and regulations for the use of public parks, and signpost the same upon those parks,
playgrounds, recreational areas or athletic fields where they apply, and it is unlawful for any
person to violate the same when so signposted.
('89 Code, § 10.60) Penalty, see § 10.99
Adopted by the City Council this 27`h day of November, 2012.
ATTEST:
Jeremy J. Carter, City Administrator Steven W. Cook, Mayor
I � c4L-)
r4
October 22, 2012
City of Hutchinson
Public Works Department
Operations & Maintenance
1400 Adams St SE
Hutchinson, MN 55350
Phone (320) 234 -4219 Fax(320)234-6971
To: Honorable Mayor & City Council members
From: John Olson, Public Works Manager
Dan Jochum, Planning/Zoning/Building Director
CC: Jeremy Carter, City Administrator
Kent Exner, DPW /City Engineer
Subject: City Code §31.28 AIRPORT COMMISSION
Staff recommends a modification to City Code §31.28 Airport Commission to read as follows:
City Code, City of Hutchinson, MN
Chapter 31: Departments, Boards & Commissions
§31.28 Airport Commission
(A) Establishment and composition. An Airport Commission is hereby established. The Commission shall be
composed of six members to serve staggered five -year terms, one of which shall be a member of the Council
designated by the Council.
(B) Powers and duties. The Commission shall advise the Council in all matters dealing with the airport and its
operation. It shall recommend an annual operating budget, report on the adequacy of facilities, recommend
capital improvements and serve as a forum for others to express their views on subjects relating to the airport
and its operation.
('89 Code, §2.55)
Staff met with both the Planning Commission and the Airport Commission this fall to discuss this
matter.
There has been no Planning Commission member on the Airport Commission for at least 15
years.
Both Commissions recognized that, since staff is required to bring any airport project to the City
Planning Commission and, if areas outside of the airport are affected, to the Joint Planning
Commission, there was no need for a Planning Commission member to be on the Airport
Commission.
Il�6)
r
October 26, 2012
City of Hutchinson
Public Works Department
Operations & Maintenance
1400 Adams St SE
Hutchinson, MN 55350
Phone (320) 234 -4219 Fax (320) 234 -6971
To: Honorable Mayor and City Council members
From: John Olson, Public Works Manager
CC: Kent Exner, DPW /City Engineer
Subject: Snowplow Truck Replacement
Recommendation Summary
City staff recommends ordering a replacement snowplow truck to be delivered and invoiced in 2013.
Objective
Snow removal and ice control will always be one of the key services provided by municipalities.
Employees from six departments are utilized for snow removal /ice control operations. By employing
an adequate number of snowplow trucks, with sand /salt spreading capabilities, Public Works staff is
able to respond to light snow events and ice control events. This allows other employees assigned to
snow removal from five other departments to maintain their focus on primary duties.
Summary of Fleet Committee Recommendation
This truck replaces an existing 20 -year old snowplow. Due to the nature of the work done and the
need for reliability, snowplows are generally expected to last 15 -20 years.
The existing snowplow has rusting and electrical /hydraulic control issues. These problems are
common in older snowplows due to the corrosive environment of spreading sand /salt. The existing
truck has also had problems with the rear carriage.
The fleet committee recommends using cash on hand to purchase the snowplow truck. Considering
the existing balance in the fund, programmed transfers and recommended purchases, there is
adequate cash is on -hand for this replacement.
Financin¢ Options Reviewed
The Fleet Committee originally recommended purchase of two snowplow trucks assuming the City
would obtain financing outside the Vehicle /Equipment Replacement Fund (VERF). Outside financing
was not deemed feasible for 2013.
Ordering a 2013 unit while that model year is still available will save an up- charge of an estimated
2.5 to 3.0% (or about $2,500 to $3,000) over a 2014 model.
(<)
Future Maintenance
To maximize longevity of the truck, stainless steel truck equipment was specified. Rust is a major
concern for snowplow trucks. Electrical controls and hydraulic controls were also reviewed, as these
tend to be damaged over time. Specifications for these components include protection from
sand /salt damage.
Current Truck
1992 Ford L8000- Equip cost:
Current meter:
Current VCI:
Lifetime maint:
Estimated residual value:
$71,871
62,296 mi.
28 (Marginal)
$78,907 ($52,435 —routine; $26,472 —major repairs)
(excludes snowplow blades)
$10,000
Lifetime equipment maintenance costs (through May 2012) represent about 110% of the vehicle's
capital cost. The most expensive repair was for replacement of the rear axle, wheel hubs and
differential, which cost $5,056. Considering the severity of duty, it is reasonable to expect 3.5 -4.5%
of the vehicle's cost in maintenance each year (or 70 % -90% of capital costs over a 20 -year life).
Staff will evaluate which disposal option would likely generate the highest return for the existing
truck after the new truck is delivered.
Proposed Truck
City staff decided to eliminate the standard underbody plow on this truck in order to save cost. Two
primary options were considered to acquire the snowplow truck:
Alternatives Considered
Option l — Cash purchase
PREFERRED
Option 2— Financing outside of VERF
Truck #1
Truck #2
Mack GU712 cab /chassis
$ 106,053
Mack GU712 cab /chassis
$ 106,053
$ 106,053
Body & snow equipment
89.126
Body & snow equipment
89.126
89.126
$ 195,179
$ 195,179
$ 195,179
Less estimated residual:
(10,000)
Less estimated residual:
10 000
(10,000)
$ 185,179
$ 185,179
$ 185,179
Estimated 5 annual payments of:
$ 40,925
$ 40,925
Total cost:
$ 204,625
$ 204,625
Interest cost:
$ 19,446
$ 19,446
Contract/vendor Information
MN Dept of Admin Cooperative Purchasing Venture
TRUCK EQUIPMENT
Contract period: 12/21/11— 02/28/13
Contract Release: 5- 863(5)
Vendor contract number: 39250
Towmaster, Inc.
61381 US Hwy 12
Litchfield, MN 55355
(320) 373 -3125 — phone
(320) 693 -7921 —fax
www.towmaster.com
CAB /CHASSIS
Contract Period: 9/1/11— end of '13 model year
Contract Release: T-647(5)
Vendor contract number: 31631
Nuss Truck Group, Inc. (dba Twin City Mack & Volvo)
2195 W. Co. Rd. C2
Roseville, MN 55113
(612) 812 -9657 — phone
(651) 635 -0928 —fax
Attn: Tom Gertgen Attn: Bob Prow
I I C �)
To: Hutchinson Fire District - Citizens, Mayors, Council Members, and Township Supervisors
From:Brad Emans, Fire Chief
Date: 11/01/2012
This is the monthly report on the various activities of the Hutrhinsc >n F re
Department for October 2092
"ire Department Response: The Fire Department responded to 51 calls for service in the
month of October.
F=irs: Officer Only" Response: A "fire officer only" responded to 16 calls in October saving
the Hutchinson Fire District the cost of a "general' alarm estimated at $2,912.00 for the
month.
Response Time (First Emergency Vehicle "Out of the Door -): October — 3 minutes 29
seconds.
xample of a Few of the Calls your FD responded to
• Firefighters responded mutual aid to the Glencoe FD when a corn field fire they
were working spread to the out buildings on the building site;
• Firefighters responded to a commercial building fire in the northwest part of the
city when a discarded cigarette started the structural framing of the building on
fire. Firefighters removed the metal siding and extinguished the fire and then in an
effort to keep damage to a minimum, used the thermal imaging camera to search
for any fire extension in the walls;
• Firefighters responded to an oven fire in an apartment in one of our high rise
multi - family structures in the city. Smoke and heat were ventilated from the
structure. Investigation revealed that during the oven self - cleaning cycle a fire
started due to years of "build -up" food;
• Firefighters responded to a call that a ditch was on fire, upon arrival firefighters
found a ditch, the wood grove, and approximately 130 round bales burning in the
i
1 a�:)
northeast part of the rural fire district. Firefighters were on scene 7 hours cutting
down burning trees, tearing apart and then extinguishing the round bales;
• Firefighters responded to an oven fire in one of our seven story multi - family
housing structures when a tenant accidentally activated the self - cleaning cycle on
their oven while using the oven for storage of their pots, pans, etc. Firefighters
ventilated the smoke from the structure and removed the oven from the structure;
• Arson - An unknown person stopped on the side of the road in the southwest
part of the rural fire district dropped off a `recliner" and then started it on fire to
cover any evidence of ownership. The arson fire then started the tall grass on fire
leading down to the river;
• Firefighters responded mutual aid to Buffalo Lake FD with the aerial platform
truck for an injured person on top of the grain elevator. Unfortunately, the injured
person died on scene;
• Firefighters assisted other agencies throughout the area on an illegal drug lab in
the southwest part of the city;
• Firefighters responded to a call of heavy smoke coming from a house in the
southwest part of the city. Upon arrival it was discovered that the heavy smoke
was artificial and just part of the Halloween decoration.
of I c Galls for the Month:
t 's�° Ui Cc1il
�tU #Tiber
Residential
5
Commercial /Industrial
8
Multi-Family
4
School
2
Grass
0
Medical
3
CO
3
Rescue
2
4 Haz -Mat Leak/Spill
8
;_Vehicle
0
Sky-Warn
0
Mutual Aid
1 Buffalo Lake FD
Total
36
Structure Fires
3
Arson
0
• Page 2
a6-)
;?aural
Type of Call
Number
Residential
0
Commercial / Industrial
0
School
0
Farm Building
0
Grass
4
Medical
3
CO
0
Rescue
6
Haz -Mat Leak/Spill
1
Vehicle
0
Mutual Aid
1 Glencoe
Total
is
Structure Fires
1
Arson
3
a t =ire .. irefighters Trained �n the Following To�,cs /Eq r pwm w:
• Completed the third and fourth phase of our new firefighter training program
where we split the firefighters into four groups and focus on one aspect of
firefighting for two hours allowing each person to complete the evolution multiple
times. Topics include positive pressure ventilation, (including self- rescue) ladders,
hose advancement, and search and rescue;
• With the 800 megahertz radio system going into service next month, firefighters
completed the required operational class;
• Lieutenants worked individually with firefighters that want to become truck
driver /operators (Fire Motor Operators) in an effort to expand the resource pool of
FMO's.
Niie Prevention I Public Relations 1 Other Information:
• The FD conducted 36 Fire Prevention / General Safety Education classes in
October reaching approximately 760 adults and students;
• The FD conducted two fire extinguisher classes for local businesses with 60
employees attending;
• The Fire Department and the Police Department hosted the annual pizza party
after the 5th and 6th grade football game.
'A at >urernents:
• Page 3
iat4_)
1. Number of calls that required more than one engine, and five firefighters in
October: 15
2. Number of Calls that required investigation in October: 6
3. Estimated dollars "saved" in property (building and contents) by the fire
department response for the month of October: $14,254,000.00
4. Estimated dollars `lost' in property (building and contents) to fire in October:
$16,200.00
• Page 4
I ��
MINUTES
Regular Meeting — Hutchinson Utilities Commission
Wednesday, September 26, 2012
Call to order — 3:00 p.m.
President Bordson called the meeting to order. Members present: President Dwight
Bordson; Vice President Craig Lenz; Secretary Leon Johnson; Commissioner Monty
Morrow; Commissioner Anthony Hanson; Attorney Marc Sebora; General Manager
Michael Kumm.
Approve Minutes of August 29, 2012 Regular Meeting
The minutes of the August 29, 2012 regular meeting were reviewed. A motion was
made by Commissioner Hanson, seconded by Commissioner Morrow to approve
the minutes. Motion was unanimously carried.
Ratify Payment of Bills for August 2012
The August 2012 payables were discussed. A motion was made by Vice President
Lenz, seconded by Secretary Johnson to ratify the payment of bills in the amount
of $3,765,123.11 (detailed listing in payables book). Motion was unanimously
carried.
Approve Financial Statements /Budget Year to Date
GM Kumm presented the August 2012 financial statements /budget year -to -date.
After discussion, a motion was made by Commissioner Hanson, seconded by Vice
President Lenz to approve the financial statements /budget year -to -date. Motion
was unanimously carried.
Guest — Tom Kloss, Information Technology
Tom Kloss, IT Director with the City of Hutchinson presented the rationale behind
the calculation to determine "fair" fees for services the City Information Technology
Department provides to HUC. He also presented the HUC 2012 network
infrastructure. Benefits of a combined system between City and HUC are shared
services and licensing. Cost allocation discussed. For 2012, fees were $94,963 for
total hours allocated of 1,342. Discussed the 2012 cost breakdown using $94,963
in 2012 which is 25% of total IT budget. There is no projected increase in fees for
2013. Tom requests HUC calculate fees based on PC count and continue to in
2013. Tom discussed the future intranet project. President Bordson expressed his
appreciation to Tom for clearly laying out the allocations and thanked him for
exceeding the Board's expectations.
5. Update from City Attorney on Patent for the Real -Time Auto Suggestion for
Nodal Delivery M Energy Networks
Attorney Sebora spoke with David Fairbairn of Kinney & Lange Law Firm who
reviewed the provisional application. Mr. Fairbairn has not yet met with GM Kumm
to get additional information to finalize patent documentation. Mr. Fairbairn is also
working on getting the assignment of rights from the software programmer and has
been unsuccessful to date.
i.U«)
6. Transfer Additional Funds to City
GM Kumm, Commissioner Morrow, and President Bordson met with City and
requested City present HUC with an amount they needed to transfer additional
funds to City in 2013. They also discussed the modification of the PILOT to transfer
more money to City. City responded they need an additional $250,000 transferred
from HUC for 2013. Jared Martig and GM Kumm met with Commissioner Hanson
and presented two sets of 5 year projections with some recommendations to
Commissioner Hanson regarding the modification of the PILOT. Commissioner
Hanson stated he needed more time to review the documentation before making a
recommendation to the Board regarding the modification of the PILOT. After
discussion, a motion was made by Secretary Johnson, seconded by Commissioner
Hanson to approve the funding of a one -time additional transfer of $250,000 in
quarterly payments in 2013 to the City of Hutchinson to be allocated between the
two utilities. Motion was unanimously carried.
Approve Changes to HUC Mission Statement
GM Kumm presented the changes to the HUC Mission Statement. After
discussion, the Board recommended additional changes to the first paragraph
striking 'to the' along with 'and surrounding service area.' GM Kumm will present
the final verbiage changes at the next regular commission meeting.
8. Approve Changes to Policies and Requirements Booklet
GM Kumm presented changes to the policies and requirements booklet, sections:
• Payment of Your Bill
• Disconnection of Residential Services by HUC
• Definition of Your Bill
• Errors in Billing
Staff recommended changes to the first paragraph of Payment of Your bill (tabled
at the August regular commission meeting) by adding 'Discover' and the sentence,
"When paying in any manner other than cash, no change will be given." Changes
to Disconnection of Residential Services by HUC and Definition of Your Bill are
due to the new After Hours Reconnection Policy. No changes were recommended
for the section, Errors in Billing. After further discussion, a motion was made by
Commissioner Morrow, seconded by Secretary Johnson to approve the changes to
the policies and requirements booklet, sections: Payment of Your Bill;
Disconnection of Residential Services by HUC; and Definition of Your Bill. Motion
was unanimously carried. (Changes attached.)
9. Review Exempt and Non - Exempt Handbooks
GM Kumm presented Exempt and Non - Exempt Handbooks sections: Appendix A,
Appendix B, Appendix C and Appendix D (non- exempt only).This is part of the
policy review and no changes were recommended by Staff.
10. Declare HUC Open House on October 11, 2012 as an Open Meeting
A motion was made by Vice President Lenz, seconded by Commissioner Hanson
to declare the HUC Open House scheduled for October 11, 2012, as an open
meeting. Motion was unanimously carried.
2
11. Approve Sale of Surplus Items
GM Kumm presented sale of surplus items. A motion was made by Commissioner
Hanson, seconded by Commissioner Morrow to approve the sale of surplus items.
Motion was unanimously carried. (Auction Items attached.)
12. Approve Spectrum Lease Agreement
GM Kumm presented the Spectrum Lease Agreement (tabled at the August
regular commission meeting). GM Kumm explained this agreement is for Spectrum
to maintain FCC licensing which HUC rents from them. After discussion, a motion
was made by Vice President Lenz, seconded by Secretary Johnson to approve the
Spectrum Lease Agreement. Motion was unanimously carried. (Agreement
attached.)
13. Approve United Farmers Cooperative Natural Gas Commodity Agreement
GM Kumm presented the United Farmers Cooperative Natural Gas Commodity
Agreement. The Board requested the agreement be revised to call out the terms
more specifically to a one year agreement tied to the Transmission Agreement with
United Farmers Cooperative, with the price being reviewed annually. After
discussion, a motion was made by Secretary Johnson, seconded by Commissioner
Morrow to approve the United Farmers Cooperative Natural Gas Commodity
Agreement amended to reflect the term is for one year tied to the Transmission
Agreement with United Farmers Cooperative. Motion was unanimously carried.
(Agreement attached.)
14. Approve Renewal of Northern Natural Gas Contract
GM Kumm presented the Renewal of Northern Natural Gas Contract. This is a
contingency plan to insure HUC has a loop feed for transmission into Hutchinson.
If HUC's natural gas pipe ruptures, HUC is tied to Northern Natural Gas. After
discussion, a motion was made by Vice President Lenz, seconded by
Commissioner Hanson to approve the renewal of Northern Natural Gas Contract.
Motion was unanimously carried. (Contract attached.)
15. Division Reports
Gas — John Webster
• Meeting this Thursday with Ryan Ellenson and GRE to discuss CapX 20/20
project.
• Brownton interconnect station is in the middle of construction.
• Meeting next Tuesday with GM Kumm and Brownton City Council to discuss
natural gas service.
• Talking with BP regarding their agreement which expires in December.
Business — Jan Sifferath
• Myron Polzin was promoted to Crew Chief; posting went up for Myron's position
with two internal candidates interviewing for the position.
• Update to Jan's research to receive information from more than one broker on
shopping the health /dental insurance market, feedback was received from a
Minneapolis broker that if multiple brokers request quotes from insurance
providers, the same pricing will be quoted for any broker. The current broker's
3
1 aL,6)
commission percentage was discussed. Our current broker reported there will
be a 0% increase in HUC's 2013 health insurance rates and possibly a
decrease in HUC's 2013 dental insurance rates. Discussion was held regarding
doing business locally. Jan will research further and email her
recommendations to the Board.
Electric — Steve Lancaster
• Removed last PCB transformer. HUC is now a PCB free company.
• 100% complete for underground conversion
AMI complete (except two natural gas meters)
16. Legal Update
Nothing to report
Unfinished Business
• Discuss Potential Capacity Sale
GM Kumm explained potential capacity sale fell through. Working on other
potential deals.
• Discuss Credit Card Payments
Jan Sifferath discussed credit card payments (tabled at the August regular
commission meeting) and her findings that Rochester Utilities receives a flat fee
rate with Visa /Mastercard. Jan will research this further and report back to the
commission at the next regular commission meeting.
Discussion Regarding Pre -Pay for Natural Gas
Nothing to report.
• Discuss HUC By -Laws
Discussion regarding HUC By -Laws (tabled at the August regular commission
meeting) and the consideration to change the by -laws to accommodate City's
request for a City official to be on the HUC agenda and attend commission
meetings. The Board requested GM Kumm to report back in the October
regular commission meeting with his recommended changes.
New Business
President Bordson discussed forming a subcommittee to conduct GM Kumm's
annual performance review and to review GM Kumm's employment contract for
2013. The Board recommended President Bordson and Vice President Lenz as
members of the subcommittee. After discussion, a motion was made by
Commissioner Hanson, seconded by Secretary Johnson to appoint President
Bordson and Vice President Lenz to a subcommittee to conduct GM Kumm's
annual performance review and to review GM Kumm's employment contract for
2013.
GM Kumm discussed the final changes to the Vision Statement 2. GM Kumm
will request approval at the next regular commission meeting.
n
GM Kumm handed out and discussed the rate study done by Owatonna which
HUC's electric and gas is represented and further validates HUC's own rate
study.
There being no further business, a motion was made by Vice President Lenz, seconded
by Commissioner Hanson to adjourn the meeting at 5:09 p.m. Motion was unanimously
carried.
ATTEST:
Dwight Bordson, President
5
Leon Johnson, Secretary
Hutchinson Public Library Board Minutes
Monday September 24, 2012
Present: Guy Stone, Roger Vacek, Jon Ross, Stacey Nass, Abby Dahlquist, Dianne Wanzek, Mary Christensen and Mary
Henke, Ex- Officio.
Guy Stone called the meeting to order. The minutes from the last meeting were read. Roger Vacek made a motion that
the minutes be approved and Jon Ross seconded the motion. Motion passed.
Old Business:
1. All board members signed the Doug Ohman book, libraries of MN, to be presented as a gift for Bev Wangerin who will
be retiring from the county Board of Commissioners at the end of the year. Suggestions were that we invite her to a
meeting to present her the gift.
2. We took a look at the composite results from the evaluations from the Understanding the US & Dakota Conflict
program that we had in August. Overall the results were quite favorable & the audience liked Lori Stangel's presentation.
75 people attended the event.
3. Letters went out from PLS to the cities & county asking for a 3% increase in funding. Hutchinson approved the increase
but the county did not approve it. Mark Larson, the city administrator from Glencoe, has concerns about reserves &
voted against the 3% increase as a PLS representative. He thinks they are subsidizing others without reserves and had
contacted Hutchinson city administrator, Jeremy Carter with his concerns. On August 22, Mary Henke & Roger Vacek
had a meeting with Jeremy, Andy Reid and Dan Jochum to explain how that wasn't the case and answered their
questions. On August, Mary &Jackee Fountain (Glencoe librarian) met with the county & explained the stats for 2011.
There have been no funding increases for the last 3 years so a 3% increase was requested. The county took the
information under advisement.
4. The Hutchinson library will be getting a new roof (just the flat parts) in the next few weeks. It is over 20 years old &
leaks. The new roof is paid for by the city.
New Business:
1. Legacy Funds. The Hutch library still has $600 of Legacy Funds to use. They can be rolled over to next year. Some
suggestions made were to sponsor Robert Halbrook's program, Dark Tales of Mystery & Intrigue, which is geared towards
a young adult audience. Another suggestion was Julie Kramer, a MN author who writes mysteries, or Chad Lewis who
gives presentations on ghosts. The board picked Robert Holbrook as our V choice. Mary will make contact & see if he is
available around Halloween. The funding will remain the same for 2013 as we had this year, $6,000 for McLeod County
libraries to use.
2. PLS director Laurie Ortega has sent out a release to promote the use of the pioneeriand.lib.overdrive.com website
when shopping online at Amazon or Barnes & Noble. If you click on the'Help our Library WIN' link a portion of the
purchase price will be donated to our eBook collection budget.
3. Friends of the Library Book Sale made a total of $2,057.30 tables were restocked throughout. St. Johns School picked
up the remaining books for recycling. Sherry has gotten word that the Dairy Queen fundraiser might start up again soon.
4. Other: The MN Library Conference will be held Oct 4 -6 in St. Paul at the River Center. Roger is planning to attend at his
own expense.
Roger Vacek made a motion that the meeting be adjourned. Stacey Nass seconded the motion. Meeting adjourned.
Our next meeting will be October 22, 2012.
Submitted by Abby Dahlquist, Secretary
a(c)
MINUTES
Parks, Recreation & Community Education Advisory Board
October 1, 2012
Members present were Jim Waldron, John Rodeberg, Mary Christensen, Elizabeth Hanninen, Jay
Bartholomew and Troy Scotting. Also present were Dolf Moon and Karen McKay.
The meeting was called to order at 5:15 pm.
A motion was made by Mary Christensen and seconded by John Rodeberg to approve the minutes dated
August 6, 2012. The board unanimously agreed.
OLD BUSINESS
Facility Improvements — The Facility Improvement Committee has spent the past year indentifying repair
and maintenance issues needed to the city's facilities. The ten year project list will be addressed
beginning this fall. A portion of the roof at the Event Center will be replaced. Contractors will be
interviewed and bidding on reroofing the east arena and replacing the dehumidification and refrigeration
systems in both arenas.
Luce Line Trail —The City is meeting with the DNR on October 2 to discuss bituminous surfacing of the
trail from Hutchinson to Winsted. The City expressed an interest in contributing $750,000 toward this
project. Winsted may also contribute $750,000. McLeod County may contribute $500,000. The total
cost is estimated to be $2.7 million; the rest may be made up by local donor contributions.
Church/Theatre Production — The Hutchinson Theatre Company production of Smoke on the Mountain
had five sellout performances in the church. It generated $5,000 in rental revenue. There may two more
Smoke on the Mountain follow up performances in January.
Depot Update — The MPCA inspected the site and determined that the soil was contaminated. Estimated
cost for digging up the soil and replacing it is $900,000. As that this site is zoned commercial and not
residential, the soil can be covered with bituminous for approximately half of this cost. There will be
more discussion on this with the City Council and the railroad.
NEW BUSINESS
Heart of Hutch — Upcoming event: "Walking School Bus ". This is an event in which adults walk or bike
to school with a child. The Hospital has a wellness grant to screen and monitor citizens' blood pressures
and cholesterol levels.
Fall Programs — Statistics were presented showing middle school sports and community education
enrichment programs participation over the past few years.
Hutchinson Arts —The new director is Erika Durheim and the new location is the rear of the old
Hutchinson Leader Office (now Hutchinson Family Dentistry). A river -walk event was held on September
8`h with approximately 250 participants. There were activities for children at this walk. An art walk is
being considered in which art is displayed for a period of time and is for sale.
Comp Plan/Downtown Plan — A public meeting was held called "Imagine Hutch" which focused on two
to three achievable strategies that would capitalize on current Hutchinson assets. The old medical center
on Franklin Street near the river is one of these assets. Completion of the plans is slated for January or
February, 2013.
Ia(i�[)
MINUTES
PRCE Advisory Board
October I, 2012
Page two
BOARD MEMBER ITEMS
There are two openings on the PRCE Advisory Board. The mayor has one candidate.
John Rodeberg showed a picture of a permanent cover for the performance stage at West River Park. The
cost is estimated to be $75,000. This cost could be lower with donated labor. Corporate sponsors are
being sought.
Mary Christensen and Bill Arndt representing the City Council, along with city staff, met with a group of
senior citizens regarding opening the Event Center on Fridays (it is currently closed on Fridays). More
discussion and ideas will be forthcoming.
ADJOURNMENT The meeting was adjourned at 6:17 pm by a motion made by Jay Bartholomew and
seconded by Troy Scotting. The Board unanimously agreed.
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Planning, Zoning, and Building Dept. Monthly Report
October 2012
Building Department Permit Activities
1 uommerciai Memodei: (;asey's addition $170,000, Office Max remodel $27,000, Event Center reroof $32,850 *Started tracking Plan Review June 1"
2 New Single Family: 1485 South Grade Rd SW
Other Building Inspection Activities: October 22 — October 26 Code Hearing in Portland, OR
Planning, Zoning, and Building Department — Other Activities
Facilities Management/Maintenance Activities:
Evergreen Meals served in October, 2012
Park Silver
Week Of Hutchinson Towers Lake Glencoe Brownton Stewart
1012011
10/2012
2011 Year to Date
2012 Year to Date
Total Number Inspections
161
114
735
914
Total Number Plan Review
71
24 *
59
48
Building Permits Issued by Type
Number of
Permits &
Valuation
Number of
Permits &
Valuation
Year to Date
Number Permits
& Valuation
Year to Date
Number Permits
& Valuation
Commercial (new)
0
0
1 - $1,450,000
3-$11,900
Commercial Additions/ Remodels
7-$190,500
12 - $297,672
86 - $2,545,820
75 - $3,044,672
Industrial (new)
0
0
0
0
Industrial Additions /Remodels
0
0—$0
1 -$8,500
2-$864,600
Fire Sprinkling
1-$0
2
3-$139,700
4 - $1,600
Total New Residential Units (Single Family, twins, townhomes)
0
1 - $280,0002
2-$522,500
5 - $935,140
Residential misc. additions, repairs, remodels, etc
7-$18,100
15 - $44,300
127 - $753,362
103 - $719,564
Set fee permits reside, reroof, window replacement, misc. *
84
42
522
521
HRA Permits
1
4-$30,200
14 - $363,400
16 - $149,146
Subtotal Building Permits:
$231,600
$652,172
$5,783,282
$5,726,622
Mechanical
16-$29,098
32-$48,740
145- $2,197,420
149 - $1,169,364
Plumbing*
3
10
46
65
Signs*
7
5-$0
65
82-$188
Total Permits issued and valuation
126- $237,698
105- $700,912
1012 - $7,980,702
1005 - $6,896,174
' Set fees not included in valuation
1 uommerciai Memodei: (;asey's addition $170,000, Office Max remodel $27,000, Event Center reroof $32,850 *Started tracking Plan Review June 1"
2 New Single Family: 1485 South Grade Rd SW
Other Building Inspection Activities: October 22 — October 26 Code Hearing in Portland, OR
Planning, Zoning, and Building Department — Other Activities
Facilities Management/Maintenance Activities:
Evergreen Meals served in October, 2012
Park Silver
Week Of Hutchinson Towers Lake Glencoe Brownton Stewart
10/1-10/6
247
176
62
151
59
63
1017-10113
300
164
71
142
59
66
10/14 -10/20
261
166
64
141
86
68
10/21 -10/27
279
175
63
172
73
52
10/28 -10/31
140
106
41
105
32
45
Total
1227
787
301
711
309
294
Total Meals served in October -3,629
Dates Closed:
Planning, Zoning, and Building Dept.
Monthly Report for October, 2012
Page 2
Planning and Zoning Monthly Activities
Month/Year: October, 2012
Activity
Number
Additional Info.
Number of Planning Applications Reviewed and
1
Conditional use permit to install 1974 mobile home at McDonalds
Processed
Lakeview Terrace
Number of Joint Planning Board Applications Reviewed
0
and Processed
Number of Planning Commission Meetings
1
Number of Joint Planning Meetings
1
Number of Zoning Reviews for Building Permits
10
Number of Land Use Permits Issued
13
Number of Zoning Review for Sign Permits
5
Number of Predevelopment/Pre Application Meetings
3
One Stop Shop — McDonalds Restaurant
Met with Shalom Baptist representatives
Met with property owner of 1235 Rolling Oaks Ln
Number of Misc. Planning Meetings
27
Planning Staff meeting, Management team — 5
Resource Allocation, Met with Krazy (vans owner — 2
FitCity Committee, City Council meeting — 2, Council workshop
Lamplighter owner, Planning Charrette, Downtown Plan meeting
Public Arts Commission, Maxfield Conference Call
Planning Commission, Joint Planning Board
John Davis Talk on Public Arts, City /School Facility meeting
Harrington Merrill meeting, Civic Arena Performance Contracting
Fairgrounds Signage meeting. Wellness event, Met with Doug
Hanneman
Number of Zoning Enforcement Cases
3
Dog Show sign
Jefferson hoop building
Patio without permit
Number of Walk -In Customers Served
422
Site Visits
5
705 Oak St NE — shed
Fairgrounds — signs
Lamplighter -signs
Zonin Enforcement
Misc Activities — Bonnie Baumetz and Andrea Schwartz attended the MBPTA Annual Fall Seminar on Oct. 25, 2012, regarding the transition to
the 2012 International Building Code.