cp10-23-2012 cWorkshop — 4: 00 p.m. —Enterprise Funds Budgets
AGENDA
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, OCTOBER 23, 2012
1. CALL TO ORDER — 5:30 P.M.
2. INVOCATION — Bethlehem United Methodist Church
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
5. PUBLIC COMMENTS
6. MINUTES
(a) REGULAR MEETING OF OCTOBER 9, 2012
(b) TOWN HALL MEETING OF OCTOBER 16, 2012
Action — Motion to approve as presented
7. CONSENT AGENDA (Purpose: onlyfor items requiring Council approval by external entities that would otherwise
ave een delegated to the City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 14058 — RESOLUTION TO DONATE FOUND PROPERTY
2. RESOLUTION NO. 14060 — RESOLUTION CALLING FOR A PUBLIC HEARING ON THE
CLOSEOUT OF THE CITY'S CDBG MICROENTERPRISE ASSISTANCE GRANT
3. RESOLUTION NO. 14063 — RESOLUTION CERTIFYING SPECIAL ASSESSMENTS
4. RESOLUTION NO. 14064 - RESOLUTION ESTABLISHING LOCATION FOR TRAFFIC
CONTROL DEVICES
(b) PLANNING COMMISSION ITEMS
1. CONSIDERATION OF CONDITIONAL USE PERMIT TO ALLOW A 528 SQUARE FOOT
ADDITION TO A 948 SQUARE FOOT GARAGE FOR A TOTAL SQUARE FOOTAGE OF 1476
SQUARE FEET LOCATED AT 22 MCLEOD AVENUE NE WITH FAVORABLE PLANNING
COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 14057)
(c) CONSIDERATION FOR APPROVAL OF TURKEY TROT 5K RUN
(d) CONSIDERATION FOR APPROVAL OF ISSUING CATERER'S PERMIT TO FRATERNAL ORDER
OF EAGLES HUTCHINSON AERIE 4441 ON NOVEMBER 8, 2012
CITY COUNCIL AGENDA —OCTOBER 23, 2012
(e) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
Action — Motion to approve consent agenda
8. PUBLIC HEARINGS — 6:00 P.M. - NONE
9. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose. to provide Council with information
necessary to cra t wise pa icy. A ways look ng toward the uture, not monitoring past)
10.
(a) CONSIDERATION FOR APPROVAL OF ACCESS AND SIGN EASEMENT FOR "HUTCHINSON"
SIGN INSTALLATION
Action — Motion to reject — Motion to approve
11. NEW BUSINESS
(a) ORDINANCE NO. 12 -696 - AN ORDINANCE AMENDING LEASE AGREEMENT WITH
HUTCHINSON HEALTH CARE (SECOND READING AND ADOPTION)
Action — Motion to reject — Motion to approve
(b) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 14059 - RESOLUTION RELEASING
PORTIONS OF CITY OWNED HEALTH CARE SYSTEM REAL PROPERTY TO HUTCHINSON
HEALTH CARE AND WAIVING RIGHT OF FIRST REFUSAL
Action — Motion to reject — Motion to approve
(c) ORDINANCE NO. 12 -697 - AN ORDINANCE CONVEYING PROPERTY TO HUTCHINSON HEALTH
CARE
Action — Motion to reject — Motion to approve
(d) CONSIDERATION FOR APPROVAL OF LETTER OF INTENT WITH AMERESCO FOR
DEVELOPMENT OF A SOLAR PHOTOVOLTAIC SYSTEM
Action — Motion to reject — Motion to approve
(e) CONSIDERATION FOR APPROVAL OF GRANT APPLICATION AND COMMITTING TO LOCAL
MATCH FOR DEPOT MARKETPLACE PROJECT — ADOPT RESOLUTION NOS. 14061 AND 14062
Action — Motion to reject — Motion to approve
(0 DISCUSSION ON THE ORDINANCE ALLOWING GARAGES OVER 1000 SQUARE FEET BY
CONDITIONAL USE PERMIT
Action -
(g) CONSIDERATION FOR APPROVAL OF SETTING PUBLIC MEETINGS
- DEPARTMENT OF REVENUE TAX REFORM TOWN HALL MEETING ON NOVEMBER 8, 2012,
AT 7:00 P.M. AT HUTCHINSON EVENT CENTER
- LUCE LINE STATE TRAIL WORKSHOP ON NOVEMBER 13, 2012, AT 9:30 A.M. IN THE
COUNTY COMMISSIONERS CHAMBERS AT THE MCLEOD COUNTY COURTHOUSE
- MEEKER - MCLEOD - SIBLEY HEALTH COMMUNITY FORUM ON NOVEMBER 14, 2012, AT
2
CITYCOUNCIL AGENDA —OCTOBER 23, 2012
12:00 P.M. AT HUTCHINSON EVENT CENTER
Action — Motion to reject — Motion to approve
12. GOVERNANCE (Purpose. to assess past organizational performance, developpolicy that guides the organization and
Counci�e the logistics of the Council. May include monitoring reports, policy development and governance
process items.)
(a) PLANNING, ZONING, BUILDING REPORT FOR SEPTEMBER 2012
(b) LIQUOR HUTCH QUARTERLY REPORT FOR JULY — SEPTEMBER 2012
(c) CITY OF HUTCHINSON FINANCIAL REPORT FOR SEPTEMBER 2012
(d) CITY OF HUTCHINSON INVESTMENT REPORT FOR SEPTEMBER 2012
(e) RESOURCE ALLOCATION COMMITTEE MEETING MINUTES FROM OCTOBER 2, 2012
(f) JOINT PLANNING BOARD MINUTES FROM AUGUST 15, 2012
(g) PLANNING COMMISSION MINUTES FROM AUGUST 21, 2012
(h) HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM
SEPTEMBER 18, 2012
13. MISCELLANEOUS
14. ADJOURN
MINUTES
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, OCTOBER 9, 2012
1. CALL TO ORDER — 5:30 P.M.
Mayor Steve Cook called the meeting to order. Members present were Mary Christensen, Chad Czmowski, and
Bill Arndt. Member absent was Eric Yost. Others present were Jeremy Carter, City Administrator, Kent Exner,
City Engineer and Marc Sebora, City Attorney.
2. INVOCATION — Rev. Paul Baker, Bethlehem United Methodist Church, delivered the invocation.
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
5. PUBLIC COMMENTS
6. MINUTES
(a) REGULAR MEETING OF SEPTEMBER 25, 2012
Motion by Arndt, second by Czmowski, to approve the minutes as presented. Motion carried unanimously.
7. CONSENT AGENDA (Purpose: onlyfor items requiring Council approval by external entities that would otherwise
ave een a egate to t e City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES - NONE
(b) CONSIDERATION FOR APPROVAL OF IMPROVEMENT PROJECT CHANGE ORDERS
- CHANGE ORDER NO. 1 -LETTING NO. 5, PROJECT NO. 12 -06 (TRUNK HWY 15 RETAINING
WALL)
- CHANGE ORDER NO. 2 — LETTING NO. 3, PROJECT NO. 12 -04 (2012 PAVEMENT
MANAGEMENT PROGRAM)
(c) CONSIDERATION FOR APPROVAL OF ACCESS AND SIGN EASEMENT FOR "HUTCHINSON"
SIGN INSTALLATION
(d) CONSIDERATION FOR APPROVAL OF ACTIVATION OF DEFERRED ASSESSMENTS — SA5059H
(e) CONSIDERATION FOR APPROVAL OF RECOMMENDING CHARTER COMMISSION APPLICANTS
TO BE FORWARDED TO CHIEF DISTRICT JUDGE — DON WALSER AND CHRIS KLEIMAN
(f) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
Items 7(c) and 73(e) were pulled for separate discussion.
Motion by Christensen, second by Arndt, to approve consent agenda with the exception of the items noted
above. Motion carried unanimously.
Item 7(c) had further discussion. Jeremy Carter, City Administrator, noted this item should be pulled to
vrz 1
CITY COUNCIL MINUTES - OCTOBER 9, 2012
allow time to receive formal approval from HAHC for this easement
Motion by Czmowski, second by Arndt, to table Item 7(c) to the next Council meeting. Motion carried
unanimously.
Item 7(e) had further discussion. Marc Sebora, City Attorney, explained that, by law, the Chief Judge of the
judicial district makes the appointments to the Charter Commission. The City has received the names of
Chris Kleiman and Don Walser who are interested in serving. With Council's approval, these names will be
forwarded to the Chief Judge for consideration. Mr. Sebora noted that there are still openings on the Charter
Commission, so if there are any more interested persons, they should submit an interest form to the
administration department.
Motion by Czmowski, second by Christensen, to approve Item 7(e). Motion carried unanimously
8. PUBLIC HEARINGS - 6:00 P.M. - NONE
9. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information
necessary to craft wise po icy. A ways looking toward t e uture, not monitoring past)
(a) DISCUSSION OF ADDING ROOF TO STAGE AT WEST RIVER PARK
John Rodeberg, RiverSong Steering Committee, presented before the Council. Mr. Rodeberg spoke of
efforts being made by RiverSong and other non - profit agencies in developing a plan to construct a roof over
the recently constructed stage in Masonic West River Park for use by RiverSong, Water Carnival and other
community events. RiverSong is requesting a partnership with the City and other organizations to help get
the project going. The proposal is that the City consider allowing the engineering department to complete
soils tests and Park/Rec and Public Works staff to help with the construction. The remaining costs are then
proposed to be split with the City and the community groups. Total project costs are estimated at just over
$78,000. The proposal includes City labor support in the amount of $12,150 and a financial obligation from
the City in the amount of $33,000. Community groups would raise the other $33,000. City funds would
come from the public sites fund. The Mayor proposed a $35,000 commitment from the City.
Motion by Czmowski, second by Christensen, to approve supporting the construction of the roof over the
stage which includes a $35,000 financial contribution. Motion carried unanimously.
10.
11. NEW BUSINESS
(a) CONSIDERATION FOR APPROVAL OF ISSUANCE OF $2,275,000 GENERAL OBLIGATION
IMPROVEMENT BONDS, SERIES 2012C (ADOPT RESOLUTION NO. 14056)
Bruce Kimmel, Ehlers & Associates, presented before the Council. Mr. Kimmel explained that two bids
were received today for the bond sale. The low bidder was BAIRD with a bid that included a true interest
rate of 2.1615 %. Mr. Kimmel summarized the results and reviewed the debt service schedules and
assessment payments. Mr. Kimmel then reviewed the summary provided by the bond rater, Standard &
Poor's. The bond rating remains at AA -.
Motion by Arndt, second by Czmowski, to approve issuance of $2,275,000 general obligation improvement
bonds, Series 2012C, adopting Resolution No. 14056. Motion carried unanimously.
(b) ORDINANCE NO. 12 -696 - AN ORDINANCE AMENDING LEASE AGREEMENT WITH
HUTCHINSON HEALTH CARE (FIRST READING AND SET SECOND READING AND ADOPTION
FOR OCTOBER 23, 2012)
Mayor Cook introduced Paul Torgerson, special legal counsel, to present before the Council. Mr. Torgerson
assisted the City with the hospital privatization in 2007 and has assisted with the lease amendment now. Mr.
(9-)
CITY COUNCIL MINUTES — OCTOBER 9. 2012
Torgerson explained that current lease agreement and the relationship between Hutchinson Health Care and
the City of Hutchinson. Mr. Torgerson explained that with the evolution of health care, the theme has
become integration delivery. As such, the Hutchinson Medical Center and Hutchinson Area Health Care
have a desire to integrate their two organizations. However, there are some roadblocks in the current lease
agreement. Mr. Torgerson spoke of the multitude of benefits of an integration. The modified lease
arrangement retains City connections with communications and input, consultation in "change of control'
situations and the City will continue as the landlord. The City will receive additional cash and continuity of
lease cash flows and is relieved of its exposure to the outstanding general obligation bonds. The cash
payment to the City is proposed at $2 million along with a continual lease payment.
(Eric Yost arrived at 6:08 p.m.)
Dr. Steve Mulder, HHC CEO, presented before the Council. Dr. Mulder spoke of the good communication
that has been part of this end result. The end result is beneficial to both HHC and the City of Hutchinson.
Motion by Czmowski, second by Christensen, to set second reading and adoption of Ordinance No. 12 -696
for October 23, 2012. Motion carried unanimously.
(c) DISCUSSION ON BURNS MANOR PROPERTY AND CONSIDERATION FOR APPROVAL OF
RIGHT OF FIRST REFUSAL
Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that HAHC informed the
City of Hutchinson that it had received a bona fide offer for the Burns Manor property. According to the
lease agreement, the City has the option to match the offer and retain the property or allow HAHC to retain
the property and dispose of it as desired. Mr. Sebora explained that should the City wish to revert the
property to HAHC, there are mechanisms in place to regulate development of that property.
Mayor Cook noted that the Council had met in a workshop prior to the Council meeting on this topic. The
overall consensus of the Council was not to match the offer and allow it to be reverted to HAHC.
Motion by Czmowski, second by Cook, to not match the offer received by HAHC. Motion carried
unanimously.
The City will need to release the property to HAHC and follow -up with appropriate documentation. Mayor
Cook noted if the developer could not meet the requirements of building the project, the sale will not go
through and the property will remain with the hospital.
(d) CONSIDERATION FOR APPROVAL OF SETTING TOWN HALL MEETING FOR OCTOBER 16, 2012,
AT 7:00 P.M. FOR DISCUSSION OF AMENDING LEASE AGREEMENT WITH HUTCHINSON
HEALTH CARE
Motion by Czmowski, second by Christensen, to set town hall meeting for October 16, 2012, at 7:00 p.m. to
discuss amending the lease agreement with Hutchinson Health Care. Motion carried unanimously.
(e) CONSIDERATION FOR APPROVAL OF SETTING PUBLIC MEETING FOR JOHN DAVIS
WORKSHOP ON THE ARTS & ECONOMIC DEVELOPMENT FOR OCTOBER 25, 2012, FROM 8:00 —
9:30 A.M. AT THE CENTER FOR THE ARTS
Mayor Cook explained that John Davis has worked with the City of New York Mills and the City of
Lanesboro and their accomplishments of being known for the arts. This workshop works well with the
"Imagine Hutchinson" project. Mr. Davis spoke previously in Litchfield on this topic.
Motion by Christensen, second by Yost, to set public meeting for John Davis Workshop on the Arts &
Economic Development for October 25, 2012, from 8:00— 9:30 a.m. at the Hutchinson Center for the Arts.
Motion carried unanimously.
Motion by Czmowski, second by Yost, to set public meeting for October 24, 2012, at 12 — 1:30 p.m. and
(S (--)
CITY COUNCIL MINUTES— OCTOBER 9, 2012
7:00 — 8:30 p.m. at the Hutchinson Center for the Arts for John Davis Workshop. Motion carried
unanimously.
12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the organization and
Counci a manage the logistics of the Council. May include monitoring reports, policy development and governance
process items)
(a) FIRE DEPARTMENT MONTHLY REPORT FOR SEPTEMBER 2012
(b) PUBLIC LIBRARY BOARD MINUTES FROM JULY 23, 2012
(c) WEED NOTICE MONTHLY REPORT FOR SEPTEMBER 2012
(d) PARKS, RECREATION, COMMUNITY EDUCATION BOARD MINUTES FROM AUGUST 6, 2012
Council Member Arndt asked if notices could be sent to the property owners along Edmonton Avenue and
such informing them that it is their responsibility to maintain the weeds. Some property owners may need to
hire contractors to take care of this.
13. MISCELLANEOUS
Ralph Geier, 805 School Road NW #105, presented before the Council. Mr. Geier noted that a developer
will be calling the mayor tomorrow morning to discuss the Burns Manor property.
Bill Arndt — Council Member Arndt encouraged residents to water their trees due to the dry weather.
Council Member Arndt also noted that Lindsay Whalen and the Lynx are heading to the national
championship again. He asked that the City send them a card with best wishes.
Council Member Arndt also asked that a presentation be given by Lori Pickell - Stangel of the McLeod
County Historical Museum in honor of the 150` Anniversary of the Indian uprising. He asked that this be
given at the City recognition event on October 25, 2012. A small donation is given to the museum for this
presentation. This will come out of the Council's budget.
Kent Exner — Mr. Exner provided a project update and noted that leaf pick up started today. Mr. Exner also
noted that an open house will be scheduled in the next month or so on the Hwy 15 South roundabout.
Mayor Cook — Mayor Cook spoke of the annual transfer given by HUC to the City. There is currently a
formula in place that calls for a 2.75% payment of their sales. Discussions have been taking place to
increase that percentage. HUC has agreed to an additional payment of $250,000 in 2013 to the City in
addition to their transfer amount.
14. ADJOURN
Motion by Arndt, second by Cook, to adjourn at 6:40 p.m. Motion carried unanimously.
4 (D 6,L)
Minutes
Hospital Lease Amendments
Town Hall Meeting
October 16, 2012, 7:00 p.m. — Hutchinson City Center
Present: Mayor Steve Cook, Council Member Bill Arndt, Council Member Eric Yost,
Council Member Mary Christensen, City special counsel, Paul Torgerson and members
of the public.
Mayor Cook called the Town Hall Meeting to order. The mayor noted that tonight's
meeting is to explain in more detail the lease amendments that are being proposed to the
lease between the City and Hutchinson Health Care. The amendments are mainly driven
to accommodate the integration between the Hutchinson Medical Center and Hutchinson
Health Care.
Paul Torgerson presented. Mr. Torgerson explained that in 2007, Hutchinson Area
Health Care was converted from a municipally -owned organization to a private, non-
profit organization. With that conversion, a lease agreement was entered into in which
the City retained certain interests which included appointing a minority of the board of
directors, springing membership rights, leasing of real estate and personal property and
turning over other operating assets and receipt of an annual lease payment starting at
$160,000.
Mr. Torgerson explained that due to changes in health care, more and more organizations
are integrating health care delivery. The Hutchinson Medical Center and Hutchinson
Health Care have determined they would like to integrate their organizations for more
efficient health care delivery.
The proposed lease amendments would include the City having the ability to appoint one
member to the Board of Directors, HAHC paying a $2,000,000 cash payment and annual
rent, the City leasing of real estate and HAHC paying off of the general obligation bonds.
Mr. Torgerson further explained that 1. the integration objectives are beneficial to the
community; 2. the integration entity can bring together clinical and service line planning,
strategic planning and coordinated budgeting; stability for physicians and other local
health care providers; physician- driven organization; 3. the integration entity can be the
focus for global contracting, shared savings, integrated quality improvement, evolving
focus on "total cost of care ", patient experience, and population health, etc.; 4.
continuing City connections consisting of communications and input, consultation in
"change of control" situations and continues as landlord; 4. the City receives additional
cash and continuity of lease cash flows; 5. the City is relieved of exposure on outstanding
general obligation bonds.
Mayor Cook noted that the agreement was made that the $2million cash payment must be
used for community health, wellness and/or recreation. This number was arrived at based
cV ( '
on market research. In addition, the City/hospital wanted to give something back to the
City. Mayor Cook spoke to how well everyone has worked together to get this result.
Roger Kranz, member of the public, noted that he is personally delighted with the
hospital /medical center integration. Mr. Kranz asked how the $2million will be used for
a wellness -based project. Mayor Cook noted that decision process will begin with the
Council and public input will be sought.
Raymond Norton, member of the public, asked the timetable for the exchange of monies.
Mayor Cook noted that the $2million will be receipted in over three years. The bonds
will be paid out based on their maturity dates and call dates.
Council Member Arndt asked if Harmony River is part of this transaction at all. Dr.
Steven Mulder explained that Harmony River is technically owned by Hutchinson Health
Care but is managed by Presbyterian Homes. HHC is not involved in the day -to -day
management, but works closely with operations and financials. The current hospital
board is also the board of Hutchinson Senior Care Services. Discussions will be held if
the hospital board will still want to remain in this capacity or if the senior care facility
will need a more specialized board.
The town hall meeting closed at 7:35 p.m.
(' G6)
RESOLUTION TO DONATE FOUND PROPERTY
Resolution No. 14058
WHEREAS, Hutchinson Police Services has accumulated found property;
AND WHEREAS, the Hutchinson City Code provides pursuant to Section 91 for
the donation of found property.
AND WHEREAS, the found property has been in the possession of Hutchinson
Police Services for more than thirty days;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF HUTCHINSON, MINNESOTA:
That the Hutchinson City Council hereby approves the donation of 22"
Men's Schwinn Falcon Bicycle to New Century Charter School for
utilization in their developmentally handicapped therapy program.
Adopted by the City Council this 23 day of October 2012.
Mayor
City Administrator
l (a-)
JAL
Hutchinson
MINNESOTA'S MANUFACTURING CITY
MEMORANDUM
Date:
October 12, 2012
To:
Hutchinson City Council
From:
Miles R. Seppelt
EDA Director
RE:
Required Public Hearing
Honorable Mayor & City Council,
We are in the process of closing out a grant that the city obtained in 2010 that was designed to
facilitate economic development through the establishment, stabilization and expansion of
microenterprises (businesses with five or fewer employees).
Upon obtaining the grant, the city contracted with the Southwest Regional Small Business
Development Center (SBDC) to provide assistance to microenterprises in McLeod, Meeker and
Renville counties.
One of the requirements of the grant close -out is that a public hearing be held to report on the
project and its outcomes.
A resolution calling for a public hearing on Tuesday, November 13`" is included in your packet.
If you have any questions or need additional information, please give me a call at 234 -4223.
Thank you for your time and consideration.
� 6 L
RESOLUTION NO. 14060
A RESOLUTION CALLING FOR A PUBLIC HEARING
ON THE CLOSEOUT OF THE CITY'S
CDBG MICROENTERPRISE ASSISTANCE GRANT
WHEREAS, a public hearing is required to close out a Community Development
Block Grant Microenterprise Assistance Grant; and,
WHEREAS, a public hearing provides an opportunity to inform the public about
the outcomes of the Microenterprise Assistance program,
THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA,
That a public hearing on the closeout of the CDBG Microenterprise Assistance Grant is
hereby called and shall be held on November 13`", 2012, at 6:00 PM, at the City Council
Chambers located in City Center, located at 111 Hassan Street SE, Hutchinson,
Minnesota;
Adopted by the City Council this 23 day of October, 2012.
ATTEST:
Jeremy J. Carter Steven W. Cook
City Administrator Mayor
`) (99- -�'
14063
:IAL ASSESSMENTS CERTIFICATION
CITY OF HUTCHINSON TO THE COUNTY OF MCLEOD
BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON,
hat the following embraces unpaid assessments levied by the City Council
`Hutchinson, Minnesota, under Statutes Sec.429.011 to 429.111 for the
rrious assessments of the City of Hutchinson, to be levied and assessed upon
e properties as listed for the following purposes for the current year, and that
copy be sent to the County Auditor - Treasurer of said McLeod County, Minnesota:
04 -03 Sanitary Sewer
04 -13 Sanitary Sewer
08 -01 Watermain,Sanitary Sewer
04 -03 Let 3
03 -17 Storm Sewer
03 -19 Storm Sewer
04 -06/7 Storm Sewer
04 -05 Storm Sewer
04 -09 Storm Sewer
04 -10 Storm Sewer
02 -09 Storm Sewer
04 -04 Storm Sewer
05 -17 Storm Sewer
06 -01 Storm Sewer
O6 -01 Storm Sewer
08 -04 Storm Sewer
08 -02 Storm Sewer
08 -05 Storm Sewer
02 -18/02 Storm Sewer
09 -0313 Strom Sewer
06 -01 Storm Sewer
03 -05 Bituminous Surfacing
03 -19 Lateral Trunk ROW
05 -04 & 05 -05 Sidewalk & Street Lights
05- 04/05 -05 Concrete Side walk
10 -01 Adams St
10 -01 Adams St
10 -02 Sherwood St SE extension
10 -02 Sherwood St SE extension
11 -04 Let 3 PMP James, Kouwe, Water
11 -04 Let 3 PMP James, Kouwe, Water
11 -01 Let 1 School Rd NW
11 -02,03 Let 2 Industrial Blvd
11 -05 Let 4 PMP Jackson, Roberts, Bradford, others
12 -04 Let 3 PMP Ash, Oak, Maple, Northwoods
12 -01 Let 1 5th Ave NW
12 -09 Let 8 Les Kouba Parkway & Lind St
03 -01 Trunk & Lateral Sanitary Sewer
05 -10 Trunk & Lateral Storm Sewer
06 -03 Lateral Storm & Sewer
09 -0414 Lateral Water Main
05 -01 Trunk & Lateral Storm Sewer
9 (Q-
C: Userslmstarke\ AppData \Locai\Microsoft\Windows\Temporary Internet Files \Content.Outlook\TPEWQF4912012
CERTIFICATION RESOLUTION
WATERMAIN AND SANITARY SEWER
9th
installment of 10 yr assessment
Roll #5070
9th
installment of 10 yr assessment
Roll #5071
5th
installment of 10 yr assessment
Roll #5088
1 st
installment of 9 yr assessment
Roll #5070C
STORM SEWER
10th
installment of 10 yr assessment
Roll #5063
10th
installment of 10 yr assessment
Roll #5064
9th
installment of 10 yr assessment
Roll#5066
9th
installment of 10 yr assessment
Roll #5067
9th
installment of 10 yr assessment
Roll#5068
9th
installment of 10 yr assessment
Roll#5069
9th
installment of 10 yr assessment
Roll #505913
8th
installment of 10 yr assessment
Roll #5072
8th
installment of 10 yr assessment
Roll #5077
7th
installment of 10 yr assessment
Roll#5079
6th
installment of 9 yr assessment
Roll #5079B
5th
installment of 5 yr assessment
Roll #5086
5th
installment of 10 yr assessment
Roll #5087
5th
installment of 10 yr assessment
Roll #5089
5th
installment of 10 yr assessment
Roll#5059F
4th
installment of 10 yr assessment
Roll#5090
3rd
installment of 10 yr assessment
Roll #5079C
STREET IMPROVEMENTS
10th
installment of 10 yr assessment
Roll#5062
1 Oth
installment of 10 yr assessment
Roll#5065
8th
installment of 10 yr assessment
Roll #5074
7th
installment of 9 yr assessment
Roll #5080
3rd
installment of 10 yr assessment
Roll #5093
3rd
Deferred Assessments
RoIWt5093A
3rd
installment of 10 yr assessment
Roll#5094
3rd
Deferred Assessments
Roll #5094A
2nd
installment of 10 yr assessment
Roll #5096
2nd
Deferred Assessments
Roll #5096A
2nd
installment of 10 yr assessment
Roll #5097
2nd
installment of 10 yr assessment
Roll #5098
2nd
installment of 10 yr assessment
Roll#5099
1st
installment of 10 yr assessment
Roll #5101
1st
installment of 10 yr assessment
Roll #5102
1st installment
of 10 yr assessment
Roll #5103
TRUNK SANITARY SEWER
loth installment
of 10 yr assessment
Roll #5061
3th installment
of 10 yr assessment
Roll #5075
rth installment
of 10 yr assessment
Roll #5082
fth installment
of 10 yr assessment
Roll #5092
ird installment
of 10 yr assessment
Roll#5075B
04 -03 Sanitary Sewer
04 -13 Sanitary Sewer
08 -01 Watermain,Sanitary Sewer
04 -03 Let 3
03 -17 Storm Sewer
03 -19 Storm Sewer
04 -06/7 Storm Sewer
04 -05 Storm Sewer
04 -09 Storm Sewer
04 -10 Storm Sewer
02 -09 Storm Sewer
04 -04 Storm Sewer
05 -17 Storm Sewer
06 -01 Storm Sewer
O6 -01 Storm Sewer
08 -04 Storm Sewer
08 -02 Storm Sewer
08 -05 Storm Sewer
02 -18/02 Storm Sewer
09 -0313 Strom Sewer
06 -01 Storm Sewer
03 -05 Bituminous Surfacing
03 -19 Lateral Trunk ROW
05 -04 & 05 -05 Sidewalk & Street Lights
05- 04/05 -05 Concrete Side walk
10 -01 Adams St
10 -01 Adams St
10 -02 Sherwood St SE extension
10 -02 Sherwood St SE extension
11 -04 Let 3 PMP James, Kouwe, Water
11 -04 Let 3 PMP James, Kouwe, Water
11 -01 Let 1 School Rd NW
11 -02,03 Let 2 Industrial Blvd
11 -05 Let 4 PMP Jackson, Roberts, Bradford, others
12 -04 Let 3 PMP Ash, Oak, Maple, Northwoods
12 -01 Let 1 5th Ave NW
12 -09 Let 8 Les Kouba Parkway & Lind St
03 -01 Trunk & Lateral Sanitary Sewer
05 -10 Trunk & Lateral Storm Sewer
06 -03 Lateral Storm & Sewer
09 -0414 Lateral Water Main
05 -01 Trunk & Lateral Storm Sewer
9 (Q-
C: Userslmstarke\ AppData \Locai\Microsoft\Windows\Temporary Internet Files \Content.Outlook\TPEWQF4912012
CERTIFICATION RESOLUTION
OFF STREET PARKING /SIDEWALK
installment of 9 yr assessment Roll#5076A Plaza 15 parking lot
installment of 10 yr assessment Roll#5100 11 -06 Let5 Plaza 15 parking lot
REASSESSED ROLLS
City Property ID #
STORM WATER
Address
5th
installment of 10 yr assessment Roll #5085
08 -04 SW project
DAMIAN AMBERG
UTILITY - STREET CONSTRUCTION- ENERGY PARK NORTH
$471.27
4th
installment of 10 yr assessment Rol#15091
09 -01 Utility- street
APPLEGATE PROPERTIES
DEFERRED ASSESSMENT ROLLS ACTIVATED FOR COLLECTION
9th
installment of 10 yr assessment Roll #294D
94 -03 Storm Water
8th
installment of 10 yr assessment Roll #281 B
1992 Water Main
8th
installment of 10 yr assessment Roll #293D
1994 Storm Sewer
8th
installment of 10 yr assessment Roll#30313
1995 Storm Sewer
2nd
installment of 5 yr assessment Roll#5082A
06 -03 Let 3
1st
installment of 10 yr assessment RoIW5059H
02 -18 Let 9 Jefferson St
$2.37
BE IT FURTHER RESOLVED:
WATER, SEWER
06- 116 -29 -12 -0140
ALL THESE UNPAID BILLS TO BE CERTIFIED TO 2012 TAXES
570 GLEN ST SW
526.29
COLLECTION IN 2013.
WATER, SEWER
31- 117 -29 -09 -0710
Unpaid water, sewer bills, weed cutting,
584 BLUFF ST NE
59.91
snow removal and tree removal services to be certified to taxes
City Property ID #
Owner
Address
Amount County PID #
Description
07- 116 -29 -03 -0120
DAMIAN AMBERG
1056 JORGENSON ST SE
$471.27
23.159.0200
WATER, SEWER
31- 117 -29 -14 -0310
APPLEGATE PROPERTIES
126 FRANKLIN ST NW
$380.84
23.056.2880
WATER, SEWER
06- 116 -29 -03 -0980
MABEL BASEMAN
234 JEFFERSON ST SE
S45.84
23.050.2080
WATER, SEWER
06- 116 -29 -07 -0580
BRAD BURCH
445 ADAMS ST SE
$210.96
23.050.3700
WATER, SEWER
12- 116 -30 -09 -0060
COUNTY FAIR MARKET PLACE
1310 HWY 15 S #106
$2.37
23.325.0060
WATER, SEWER
06- 116 -29 -12 -0140
JESSE DOHERTY
570 GLEN ST SW
526.29
23.143.0240
WATER, SEWER
31- 117 -29 -09 -0710
KEVIN ERICKSON
584 BLUFF ST NE
59.91
23.056.0360
WATER, SEWER
06- 116 -29 -08 -0150
JOHN FORCIER
415 HURON ST SE
$196.36
23.050.3430
WATER, SEWER
10- 116 -30 -01 -0900
FORECLOSURE
1113 PRAIRIE VIEW DR SW
$18.45
23.427.0020
WATER, SEWER
31- 117 -29 -09 -0430
FORECLOSURE
245 HWY 7 E
$5.10
23.056.0150
WATER, SEWER
01- 116 -30 -01 -0160
FORECLOSURE
32 LYNN RD SW
$39.28
23.108.0140
WATER, SEWER
31- 117 -29 -02 -0120
FORECLOSURE
3511TH AVE NE
511.08
23.106.0120
WATER, SEWER
06- 116 -29 -07 -0560
FORECLOSURE
436 MONROE ST SE
S472.44
23.050.3680
WATER, SEWER
31- 117 -29 -10 -0510
FORECLOSURE
488 PROSPECT ST NE
$60.06
23.056.1380
WATER, SEWER
06- 116 -29 -06 -0880
FORECLOSURE
546 JEFFERSON ST SE
5645.47
23.050.4890
WATER, SEWER
31- 117 -29 -07 -0450
FORECLOSURE
831 MAIN STN
$76.72
23.232.0040
WATER, SEWER
01- 116 -30 -15 -0410
FORECLOSURE
955 KEITH ST SW
$44.48
23.394.0010
WATER, SEWER
01- 116 -30 -07 -0560
FORECLOSURE
966 LEWI5 AVE SW
$5.59
23.172.0070
WATER, SEWER
06- 116 -29 -03 -0080
EMILGERMER
25 JEFFERSON ST SE
$45.84
23.050.0380
WATER, SEWER
07- 116 -29 -03 -0460
EMCGOODWIN
1085 RANDALL RD SE
5144.56
23.160.0290
WATER, SEWER
25- 117 -30 -12 -0380
HUTCH FAIRWAY DEV
1402 HERITAGE AVE NW
$73.82
23.428.0590
WATER, SEWER
01- 116 -30 -02 -0450
MYRON JOHNSON
907 LEWIS AVE SW
535.86
23.112.0590
WATER, SEWER
06- 116 -29 -15 -0220
PATRICIA KOBRIN
940 JEFFERSON ST SE
545.84
23.216.0040
WATER, SEWER
06- 116 -29 -11 -0480
BRUCE KRECKOW
814JEFFERSON ST SE
545.84
23.145.0800
WATER, SEWER
01- 116 -30 -07 -0820
SHON LANDFAIR
965 OSGOOD AVE SW
$141.32
23.180.0140
WATER, SEWER
01- 116 -30 -10 -0870
JENNIFER LUNDERBY
745 DALE ST SW
5132.29
23.176 -0420
WATER, SEWER
36- 117- 3D -02 -0270
MEADOWLINKS PAR 3 & GOL1900
NORTH HIGH DR NW
5895.96
23.309.0030
WATER, SEWER
31- 117 -29 -12 -0360
BEVERLY SCHEURER
465 WATER ST NW
545.84
23.056.0990
WATER, SEWER
31- 117 -29 -07 -0690
BRYAN SCHREPPEL
626 OAK ST NE
$45.84
23.088.0140
WATER, SEWER
01- 116 -30 -16 -0640
SCOTT SCHUETTE
934 CHURCH STSW
$118.62
23.133.0280
WATER, SEWER
31- 117 -29 -12 -0370
MOHAMMED SHAHIDULLAH
455 WATER ST NW
$45.84
23.056.1030
WATER, SEWER
06- 116 -29 -11 -0490
KON SORENSEN
125 OAKLAND AVE SE
$944.80
23.145.0820
TREE REMOVAL
01- 116 -30 -08 -0871
CHRISTOPHER JOHNSON
686 5TH AVE SW
$801.62
23.124.0210
TREE REMOVAL
01- 116 -30 -09 -0670
BRETT OMAN
537 MILLER AVE SW
$801.63
23.112.1770
TREE REMOVAL
01 -116 -30-01 -0410
LINCOLN BENTON
646 HARMONY LANE SW
$500.00
23.112.0270
NUISANCE HRG
r ) &,.
Jeremy J. Carter, City Administrator
Adopted by the City Council this 23rd day of October, 2012
Steven W. Cook, Mayor
q (pj3
RESOLUTION NO. 14064
RESOLUTION ESTABLISHING LOCATION
FOR TRAFFIC CONTROL DEVICES
WHEREAS, the Police Chief, City Engineer and Public Works Manager agree that the following areas
have traffic control concerns which warrant traffic control devices, and;
WHEREAS, the Hutchinson City Council has the authority to establish locates as points where traffic
control devices shall be erected, pursuant to Section 7.04, Subdivision 1 of the Hutchinson City Code,
and;
WHEREAS, twenty feet of access space is required for emergency vehicles;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON:
That the Council hereby establishes the following traffic control devices shall be installed and enforced
1. "NO PARKING" on both sides of Service Road — 4 (from Hwy 7 E to East Highland Park Dr
NE and from East Highland Park Drive NE to Hwy 7 East).
NOW, THEREFORE, BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON:
Adopted by the City Council this 23rd day of October 2012..
Mayor
ATTEST:
Jeremy J. Carter
City Administrator
W. Cook
1 (�Lj H
MEMORANDUM
DATE: October 17, 2012 for the October 23, 2012, City Council Meeting
TO: Hutchinson City Council
FROM: Dan Jochum, Planning Director
SUBJECT: Consideration of a conditional use permit to allow a 528 sq. ft. addition to a 948 sq. ft.
detached garage for a total square footage of 1476 sq. ft. located at 22 McLeod Ave. N.E.
Background:
The property owner, Jim Gierke, is requesting a conditional use permit to allow a 528 square foot addition to an
existing 948 square foot garage for a total of 1476 square feet. Allowable lot coverage is 50 %. Approximate lot
coverage with the garage addition is 37 %. Garages over 1,000 sq. ft. require a conditional use permit. The
garage addition will be used as storage of vintage cars. The building meets the setbacks. Conditional use
permits must meet the following conditions for approval as noted in Section 154.70 of the Zoning Ordinance:
(a)The proposed building or use at the particular location requested is necessary or desirable to provide a
service or a facility which is in the interest of the public convenience and will contribute to the general welfare
of the neighborhood or community;
(b)The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the
character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health,
safety and general welfare, and
(c)The proposed building or use will be designed, arranged and operated so as to permit the development and
use of neighboring property in accordance with the applicable district regulations.
Additional information is contained in the attached staff report and attachments.
City Council Memo
October 16, 2012
22 McLeod Ave. N.E.
Conditional use permit
Page 2
Planning Commission Meeting:
The Planning Commission held a public hearing and considered the request at their October 16 meeting.
Neighboring property owner, Linus Svoboda, 39 — 5 th Ave. N.E., spoke in favor of the addition to the garage.
Recommendation:
The Planning Commission recommended approval of the request with the following recommendations:
1. If a building permit is not applied for within one year of the conditional use permit being granted, the
conditional use permit shall be deemed null and void.
2. A home occupation is not allowed exclusively in accessory building.
3. The exterior of the proposed garage shall be consistent with the exterior of the home.
4. The garage must be accessed by a concrete or bituminous driveway.
5. The garage must not exceed 16' in height.
6. The building may not be pole constructed.
7. Drainage must not affect the neighboring properties.
8. All other applicable zoning regulations must be followed.
Requested Action:
Approval of the following:
Approval of the Conditional Use Permit to construct a 528 sq. ft. addition to a 948 sq. ft. garage for a
total of 1476 sq. ft.
r ) ( 16 )
CITY OF HUTCHINSON
MCLEOD COUNTY, MINNESOTA
RESOLUTION NO. 14057
RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF CONDITIONAL USE PERMIT
TO ALLOW CONSTRUCTION OF A 528 SQ. FT. ADDITION TO AN EXISTING 948 SQ. FT. DETACHED GARAGE
LOCATED AT 22 MCLEOD AVE. N.E. FOR A TOTAL GARAGE AREA OF 1476 SQ. FT. REQUESTED BY JAMES
GIERKE, PROPERTY OWNER
FACTS
1. James Gierke, property owner, has submitted a conditional use permit request to allow construction of a 528 sq. ft.
addition to an existing 948 sq. ft. detached garage located at 22 McLeod Ave N.E., Hutchinson Minnesota, for a total
garage area of 1,476 sq. ft.; and,
2. The proposed property is legally described as:
Auditor's Plat of Subdivision of Lot 5, North Half City of Hutchinson, Lot E
3. The Planning Commission met on October 16, 2012, and held a public hearing on the request and considered the effects of
the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic
conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan,
and hereby recommends approval of the conditional use permit request.
4. The City Council of the City of Hutchinson reviewed the request at its meeting on October 23, 2012, and has considered
the recommendation and findings of the Planning Commission and recommends approval with the following
recommendations:
a. City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on
the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions,
and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan.
b. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning
Ordinance and the Comprehensive Plan.
c. If a building permit is not applied for within one year of the conditional use permit being granted, the conditional use
permit shall be deemed null and void.
d. A home occupation is not allowed exclusively in accessory building.
e. The exterior of the proposed garage shall be consistent with the exterior of the home.
f The garage must be accessed by a concrete or bituminous driveway.
g. The garage must not exceed 16' in height.
h. The building may not be pole constructed.
i. Drainage must not affect the neighboring properties.
j. All other applicable zoning regulations must be followed.
APPLICABLE LAW
5. The conditional use permit request meets the standards of Section 154.170 in the City Code.
CONCLUSIONS OF THE LAW
6. The requested conditional use permit is consistent with the City Code.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to
issue a conditional use permit to James Gierke to allow construction of detached garage addition for a total square footage of 1,476 sq.
ft. is hereby approved
Adopted by the City Council this 23`" day of October, 2012.
ATTEST:
Jeremy J. Carter
City Administrator
Steven W. Cook
Mayor
`) C6)
DIRECTORS REPORT - PLANNING DEPARTMENT
To: Hutchinson Planning Commission
From: Brad Finans, Dolf Moon, Dave Hmsstad, Miles Seppelt, Aaron Othoudt, Jean Ward,
Judy Flemming, John Webster, John Olson, Lenny Rutledge, Kent Exner, John
Paulson, Marc Scbora, Jeremy Carter, Dan Hasten, Dick Nagy, Dan Joehum and
Bonnie Baumetz (Persons in attendance at Planning Staff Meeting (in bold)
Date: October 1, 2012, for October 16, 2012, Planning Commission Meeting
Application: CONDITIONALUSE PERMIT TO ALLOW A 528 SQ. FT. ADDITION TO A 948
SQ. FT. GARAGE FOR A TOTAL SQUARE FOOTAGE OF 1476 SQ. FT.
LOCATED AT 22 MCLEOD AVENUE N.E.
Applicant: James Gierke, property owner
CONDITIONAL USE PERMIT —
Property owner, Jim Gierke, is requesting a conditional use permit to allow a 528 square foot addition to
an existing 948 square foot garage, for a total of 1476 square feet Allowable lot coverage is 50 %,
Approximate lot coverage with the garage addition is 37 %. Garages over 1,000 sq. ft. require a
conditional use permit. The garage addition will be used as storage of vintage cars. The building meets
the setbacks.
GENERAL INFORMATION
Existing Zoning:
R -2 (Medium density residential)
Property Location: 22 McLeod Ave. N.F.
t)( l
Conditional Use Permit
Garage — 22 McLeod Ave NE
Planning Commission — 10 -16 -12
Page 2
Lot Size:
Existing Land Use:
Adjacent Land Use
And Zoning:
Comprehensive
Land Use Plan:
Zoning History:
Applicable
Regulations:
Analysis and
Recommendation:
15,250 sq. ft.
Single Family Residential
R -2 (Medium density residential)
Traditional Residential Neighborhood
The lot is zoned R -2 and the house was constructed in approximately 1938. It
appears the existing garage was constructed in 1960.
Section 154.026
Staff discussed concerns with allowing garages over 1,000 sq. ft. within the City and placing reasonable
conditions on these structures to protect neighboring landowners. They commented on run -off, aesthetics,
screening and future uses of larger garages.
Approval of a conditional use permit (CUP) is required in order to allow construction of an accessory
building or garage per single family home shall exceed 1,000 square feet of floor area. A CUP shall be
granted only if evidence is presented to establish the following:
(a) The proposed building or use at the particular location requested is necessary or desirable to
provide a service or a facility which is in the interest of the public convenience and will
contribute to the general welfare of the neighborhood or community;
(b) The proposed building or use will not have a substantial or undue adverse effect upon
adjacent property, the character of the neighborhood, traffic conditions, utility facilities and
other matters affecting the public health, safety and general welfare; and
(c) The proposed building or use will be designed, arranged and operated so as to permit the
development and use of neighboring property in accordance with the applicable district
regulations.
The proposal was reviewed at the October 1, 2012, staff meeting. Staff finds that the request would
meet the requirements of granting a conditional use permit (Section 154.170) and recommends approval
subject to the findings and conditions listed in the draft Resolution, including these specific conditions:
1. If a building permit is not applied for within one year of the conditional use permit being
granted, the conditional use permit shall be deemed null and void.
2. A home occupation is not allowed exclusively in accessory building.
3. The exterior of the proposed garage shall be consistent with the exterior of the home.
4. The garage must be accessed by a concrete or bituminous driveway.
5. The garage must not exceed 16' in height.
6. The building may not be pole constructed.
7. Drainage must not affect the neighboring properties.
8. All other applicable zoning regulations must be followed.
')(4
1
S
1
4
J
� CO P0 66A . Fxii*ie5
'a!o,'1s
;1
o�
i
� r_
063. D070
C
Y 04 Hu +61 Son
Q S Lk �uIK 6 -N y f} 0T E
0
G
o
a
� �i nf fi�
Ne `� �,
��
,- , .
.�
-�J
Yl �
SOCJt CV%
J
s
W
MEMORANDUM
POLICE / EMERGENCY MANAGEMENT SERVICES
TO: Mayor and Council
FROM: Daniel T. Hatten
DATE: 10 -16 -12
RE: Turkey Trot 5K Run
This Memorandum is a request from Mark Morris and SNAP fitness to conduct a 5K Run in
the City of Hutchinson. The proceeds from this run will go to our local food shelf in
preparation for Thanksgiving. My staff has also met with Mr. Morris and reviewed the
following outline of his request.
• The run would be help on 11 -17 -12 at 9:00 a.m.
• The route of the 5K would be as follows
• Start SNAP Fitness Franklin and 1 a1 Ave NW
• Franklin St. to 2 nd Ave SW
o2 nd Ave. SW to Lake St
• Lake St. to Lewis Ave.
• Lewis Ave. to School Rd.
• School Rd. to Luce Line Trail
• Continue east on the trail until approximately Main St (end)
• The run would require police assistance
My staff and I have reviewed the request from Mr. Morris and are comfortable
accommodating it with the following provisions.
• SNAP Fitness pay for two officers for two hours at the standard Rate of $51.00 per
hour.
• The Council approves "No Parking" beginning 24 hours prior to the event,
concluding immediately following the event from:
• Between Dale St. to Lake St. on 2 nd Ave. SW (south side of roadway)
• Between Lake St. to School Rd on Lewis Ave (south side of roadway)
If the council chooses to approve this request the Police Department looks forward to
working with Mr. Morris and SNAP Fitness to make this a safe and successful event.
r)(C)
III Hassan Street southeast
Hutchinson, MN 55350
(320)587- 5151/Fax:(320) 234 -4240
CITY OF HUTCHINSON
CATERER'S PERMIT APPLICATION
License Fees
Annual $300.00
To obtain a Caterer's Permit, applicant must currently hold a valid retail on -sale intoxicating liquor license at a
restaurant. All liquor laws and rules apply to both the on -sale license as well as this caterer's permit. Liquor
liability and workers compensation insurance are mandatory and a certificate showing off premises coverage
must accompany this application for a caterer's permit. Cancellation or suspension of the on -sale license
invalidates the caterer's permit also. Only the licensee holding the caterer's permit shall provide food and
liquor at catered events.
Applicant Name (Individual. Partnership. Corporation (fCor )ioralion state f Il corporate name) DOB Social Securih 4
Trade Name or DBA of Restaurant
Address of Restaurant
•V
or county where on -sale license issued
Location
Telephone
m ov hi W ! Z-
Dates) of Event
I certify that the above information provided by the applicant is true, complete, correct and made in good
faith and agree to comply with the above paragraph's requirements and all other applicable law in the
Please attach the following documents to this form:
I ) A copy of the applicant's caterer's permit issued by the State of Minnesota
2) A copy of the applicant's valid on -sale intoxicating liquor license
3) A copy of the applicant's valid restaurant license issued by the Health Department
4) A certificate of liquor liability insurance that states "off premises coverage included" (No applications, binders or declarations).
/• 5) $100 check or money order payable to the City of Hutchinson
Z: \Licenses\Applications \Caterer's Permit.doc / ,\
Signature — Authorized Applicant Date Print Full Name of Person Signing
FRAT E -1 UP ILr 4TT
DATDIYYYYI
CERTIFICATE OF LIABILITY INSURANCE 09(29 o�2s11z
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(U AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the cerNBCate holder Is an ADDITIONAL INSURED, the polley(I4s) must be endorsed. If SUBROGATION 19 WAIVED, subject to
the terms and conditions of the policy, certain policies may require an andorsameld. A statement on this certificate does not confer rights to the
certl0cats holder In Ilau of such endorsemen s .
PRODUCER cowun
320 -657 -2298 NAME:
Insurance Planners 320 -587 -0808 PROBE I Na:
101 Main Street South E•M
PO Box Be AU
Jeff F Borke ha en, Ci INSURE S AFFORDING GOVERAOE NAIL e
Jeff F BorkeMlagsn, CIC _
INSURED
HUTCHINSON AERIE 4441
1000 Hwy 7 W
Hutchinson, MN 55350
INEURENC:
COVERAGES CERTIFICATE NUMBER: REVISION NU III
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDEO BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS.
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
111 HASSAN ST
un TYPE OFINSURANCE POLICY fiFF POLICY fi %I
POLICY NUMe6R MM100y Y MMIDWYYYY
UNIT!
GENERAL LIABILITY
I EACH OCCURRENCE
3 1.000,66
A X COMMERVALGENERALLIABEITY 1 0948118- 09028739.12 03116112 0316113
v ENM aoccurrana
a 300,00
DU403 -MADE X❑ OCCUR
MED E %P M ana anon
S 10,00
PERSONAL S ADV INJURY
S 1,000,00
GENERAL AGGREGATE
s 1,000,00
GEHL AGGREGATE LIMIT APPLIES PER !
PRGM=T COW" AG
S 1.000,00
POLICY PRO LOC
$
GO N IIt GL LIMIT
LIAe1LrtY
ALI70
BODILY WJURYIPer arader,0
S
RAAf1y
LLOWNED SCHEDULED
UTOT NON -O GQ
PRDpnR DAMAGE
PpeccNON
PtE0 AUT09 AUrOS
3
UMMLLA LAS
OCCUR
o cc
EACH OGCURRENCE
3
AGGREGATE
S
ETCeSSLJAe
j
3
OE RETENTION
WCSTATU- I EEL
YRDRNEas COMPENSATION
E.L EA EASI C
a 600,00
A
AND EMPLOYERS' LIABILITY YIN
09/)93294
0316/12
0915H3
ANY PROPRIETORIPARTNERIEXECUrIW
OFFICERNEMOER EXCLUOED7
MIA
E.L DISEASE- EA EAD'LOYEES
66Or0O
1mandaw In N10
ryas, deacnpa Mdar
EL.OISEATE- POLIGYLIMM
s 61)0,00
DESCRIPTION OF OPERATIONS 1)01 w
A jProperty Section
084600- 0802973942
09115112
09716712
DWRIPTmN OF OFOAAEONS I LACAiroM3I VEHICLES IAIGCM ACORD 101, AE00N91 RWRM 309091% Irmon space to reyulNm
OFF PREMISES COVERAGE INCLUDED
CERTIFICATE HOLDER
cAnccL.L.A I wn
CITY OF HUTCHINSON
3140ULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE SxPIRATION DATE THEREOF, NOTICE WILL BE OELIVEREO IN
ACCORDANCE WITH THE POLICY PROVISIONS.
111 HASSAN ST
._
AUTNORIEED RERIETEMTATNE
HUTCHINSON, MN 55350
Jeff F Borkenhagen, CI
.nnmr, Y•noonaAYlnFLI All riehtsreserved.
ACORD 26 (2010105)
The ACORD name and logo are registered marks of ACORD
r ) ()
City of - Hutchinson
Fraternal Order of Eagles Hutchinson Aerie 4441
1000:Hwv W
Hutchinson NIN 5535
DBA: Fraternal Order of Eagles Hutchinson Aerie 4441
j;'! License Tv'ae:.
�'. On -Sale Sunday
Intox cating - C
City of Hutchinson
Fraternal Order of Eagles Hutchinson Aerie 4441
1000 Hwy 7 W
Hateh1nson N1N 55350
DBA: Fraternal Order of Eagles Hutchinson Aerie 4441
L_CEHSE_ypE;
On .Sale SntoxY :�.
C
LICENSE: 00003502
Issued Date: 04101/2012
Expi=ation Date: 03/31/2013
?c'rs!__t to ty Ordinances and
_=_oulz :ons a nd "cond_tioced upon - payment
of t- ^.e'rec -_ ±'red fee, License is - hereby
= -Anted for the tetm and o=oss stated.'
POST AT LOCATION' LICENSED
_NOT - TRANS EPLAB E
LICENSE: 00003538
Issued Date:. 04/01/20.12
Expiration Date: - 03/31/2013
2ursuant to ay 0. di .znces and .
_egui=_tzons a nd condizioned uron payment
of .the red,ired fee, '?icense is hereby
- .te�- for toe tee and v —.e ` stated.
_i - -
Q POST AT LOCATION LICENSED
uo "' yid _
2 �_
may ^_T - C -_y Rd,_^__SCr - NOT VALID UNLESS' COUNTERS'IGNE
V _ —
MINNESOTA DEPARTMENT OF PUBLIC SAFETY
ALCOHOL AND GAMBLING ENFORCEMENT
444 CEDAR ST/SUITE 222 - ST. PAUL. MN 55101
RETAIIER5 c IDD CAR
�L��iO >'
a
if e
02 1R $ 00.32
000 5560 88 6 VAR28 2012
MAILED FROF7 ZIP CODE 55 55
2 5333
FOE Aes•;c' 44=41
FOE Oer 4441
100-0 Hh W
POST MINNESOTA DEPARTMENT of HEALTH
CONSPICUOUSLY 625 Robert Street North, P.O. Box 64975
Environmental Health Division
St. Paul, Minnesota 55164 -0975
(651) 201 -4505
LICENSE NO. FBL -6542 - 26274 FOR THE OR9RATION,AF
License Categories: Alcohol Bar Service, t pt c
Establishment
LICENSE PERIOD:
q7 i 4. A
1 :&12 Al
ISSUED TO:
V7 ..
F O F A " 4441 f H it chins
. . _. ere o r
1000 HlghWay 7 West
Hutchinson, Minnesota 55350
NOT TRANSFERABLE
AS TO PERSON
OR PLACE
Fee Paid: $722.50
168
MENT NAME:
ie 4441 of Hutchinson
�Iyw pwyTWest
H' ,,.'Nnson, Minnesota 55350
County: McLeod
License Types Restaurant/Place of Refreshment
1
PS 9022(8 -98) #taft of fffinnulata
No. Department of Public #afetg
Alrohol & Gambling Enforcement Division
CATERER'S PERMIT
FOE Aerie 4441
FOE Aerie 4441
1000 Hwy 7 W
Hutchinson, MN 55350
HAS BEEN ISSUED THIS LICENSE/PERMIT BY THE STATE OF MINNESOTA
PURSUANT TO MINNESOTA STATUTES CHAPTER 340A AND RELATED REGULATIONS
7/21/2013
EXPIRES
V\ '
Alcohol & Gambling Enforcement Director
THIS LICENSEIPERMIT MUST BE CONSPICUOUSLY DISPLAYED
R55CKREG LOG22001VO
CITY OF HUTCHINSON
Council Check Register
10 /10- 10/23/12
10/18/2012
Check #
Ck Date
Amount
Vendor/ Explanation
Account Description
172735
10/10/2012
24,360.11
DUININCK INC
IMPROV OTHER THAN BLDGS
172736
10/23/2012
471.32
3D SPECIALTIES
SIGNS & STRIPPING MATERIALS
172737
10/23/2012
344.00
AARP
PROFESSIONAL SERVICES
172738
10/23/2012
694.75
ACE HARDWARE
RECEIVED NOT VOUCHERED
172739
10/23/2012
53.44
ALPHA WIRELESS
COMMUNICATIONS
172740
10/23/2012
112.80
AMERICAN BOTTLING CO
COST OF MIX & SOFT DRINKS
172741
10/23/2012
90.85
AMERICAN FAMILY INS CO.
ACCRUED LIFE INSURANCE
172742
10/23/2012
6.55
AMERICAN MESSAGING
COMMUNICATIONS
172743
10/23/2012
420.00
AMERICAN RED CROSS
OPERATING SUPPLIES
172744
10/23/2012
10.50
AMERICAN WELDING & GAS
CENTRAL GARAGE REPAIR
172745
10/23/2012
137.52
AMERIPRIDE SERVICES
CONTRACT REPAIR & MAINTENANCE
172746
10/23/2012
1,468.90
ANDERSON CHEMICAL COMPANY
CHEMICALS & PRODUCTS
172747
10/23/2012
895.55
ANIMAL MEDICAL CENTER ON CROW
OTHER CONTRACTUAL
172748
10/23/2012
48.93
ARAMARK UNIFORM SERVICE
UNIFORMS & PERSONAL EQUIP
172749
10/23/2012
202.80
ARCTIC GLACIER PREMIUM ICE INC
COST OF MIX & SOFT DRINKS
172750
10/23/2012
316.00
ARNESON DISTRIBUTING CO
COST OF SALES -BEER
172751
10/23/2012
44.74
ARROW TERMINAL LLC
EQUIPMENT PARTS
172752
10/23/2012
450.71
ASPEN EQUIPMENT CO
EQUIPMENT PARTS
172753
10/23/2012
310.00
AWWA- MINNESOTA SECTION
DUES & SUBSCRIPTIONS
172754
10/23/2012
832.00
B & L UTILITY MAINTENANCE
CONTRACT REPAIR & MAINTENANCE
172755
10/23/2012
298.64
B. W. WELDING
RECEIVED NOT VOUCHERED
172756
10/23/2012
2,880.32
BACHMAN'S
REPAIR & MAINTENANCE SUPPLIES
172757
10/23/2012
550.00
BCA
TELEPROCESSING EQUIP
172758
10/23/2012
2,463.82
BEACON ATHLETICS
OPERATING SUPPLIES
172759
10/23/2012
1,847.45
BECKER ARENA PRODUCTS
OPERATING SUPPLIES
172760
10/23/2012
180.25
BERNICK'S
COST OF MIX & SOFT DRINKS
172761
10/23/2012
3,400.00
BLUE VALLEY SOD
RECEIVED NOT VOUCHERED
172762
10/23/2012
505.69
BRANDON TIRE CO
AUTOMOTIVE REPAIR
b
172763
10/23/2012
795.15
BUSINESSWARE SOLUTIONS
OFFICE SUPPLIES
172764
10/23/2012
15,170.74 C & L DISTRIBUTING
COST OF SALES -BEER
172765
10/23/2012
89.40 CALIFORNIA CONTRACTORS SUPPLIE
SAFETY SUPPLIES
172766
10/23/2012
68.40 CARDIAC SCIENCE
OPERATING SUPPLIES
172767
10/23/2012
124.99 CARTER, DION
UNIFORMS & PERSONAL EQUIP
172768
10/23/2012
209.25 CARTER, JEREMY
TRAVEL SCHOOL CONFERENCE
172769
10/23/2012
90.00 CARTER, RANDY
CENTRAL GARAGE REPAIR
172770
10/23/2012
55.67 CENTRAL HYDRAULICS
CENTRAL GARAGE REPAIR
172771
10/23/2012
182.77 CENTRAL MCGOWAN
RENTALS
172772
10/23/2012
5,271.66 CHEMISOLV CORP
CHEMICALS & PRODUCTS
172773
10/23/2012
500.00 CHISAGO COUNTY COURT ADMIN
OTHER REVENUES
172774
10/23/2012
120.00 CHRIST THE KING
RECREATION ACTIVITY FEES
172775
10/23/2012
100.00 CLABO, ARM INTA
EMPLOYER HSA CONTRIBUTIONS
172776
10/23/2012
245.00 COLLINGS, GINA
RENTS -BLDGS OTHER
172777
10/23/2012
454.50 COMDATA CORPORATION
PROFESSIONAL SERVICES
172778
10/23/2012
1,860.00 COOK, STEVE
MEETINGS
172779
10/23/2012
499.50 CORNER POST EROSION CONTROL
CONTRACT REPAIR & MAINTENANCE
172780
10/23/2012
890.26 CRAGUN'S RESORT & HOTEL ON GUL
TRAVEL SCHOOL CONFERENCE
172781
10/23/2012
538.73 CROW RIVER AUTO & TRUCK REPAIR
AUTOMOTIVE REPAIR
172782
10/23/2012
135.28 CROW RIVER GLASS & SIGNS
CONTRACT REPAIR & MAINTENANCE
172783
10/23/2012
105.00 CROW RIVER PRESS INC
PRINTING & PUBLISHING
172784
10/23/2012
60.00 DAHLMAN, DUANE
RENTS -BLDGS OTHER
172785
10/23/2012
3,215.40 DAY DISTRIBUTING
COST OF SALES -BEER
172786
10/23/2012
330.10 DENNIS 1ESCH
COST OF MIX & SOFT DRINKS
172787
10/23/2012
1,540.85 DOEPKE, PAUL
RECEIVED NOT VOUCHERED
172788
10/23/2012
95.00 DOUBLE 0 AUTO
REFUNDS & REIMBURSEMENTS
172789
10/23/2012
1,905.64 DPC INDUSTRIES INC
CHEMICALS & PRODUCTS
172790
10/23/2012
2,062.39 DROP -N -GO SHIPPING, INC
RECEIVED NOT VOUCHERED
172791
10/23/2012
640.36 E2 ELECTRICAL SERVICES INC
CONTRACT REPAIR & MAINTENANCE
172792
10/23/2012
188.10 ECOLAB PEST ELIM
RECEIVED NOT VOUCHERED
172793
10/23/2012
17.45 ECONO FOODS
OPERATING SUPPLIES
172794
10/23/2012
170.00 ELECTRO WATCHMAN
CONTRACT REPAIR & MAINTENANCE
172795
10/23/2012
194.00 EXTREME BEVERAGE LLC
COST OF MIX & SOFT DRINKS
172796
10/23/2012
161.75 FARMER BROTHERS COFFEE
OPERATING SUPPLIES
172797
10/23/2012
48.13 FASTENAL COMPANY
COMMUNICATION MAINTENANCE
b
172798
10/23/2012
56.88 FILZEN, MARY
TRAVEL SCHOOL CONFERENCE
172799
10/23/2012
424.00 FIRST CHOICE FOOD & BEVERAGE 5
OPERATING SUPPLIES
172800
10/23/2012
4.62 FREY, DAGAN
ACCOUNTS PAYABLE MANUAL
172801
10/23/2012
158.25 G & K SERVICES
OPERATING SUPPLIES
172802
10/23/2012
60.00 GABRIELSON, TODD
RECREATION ACTIVITY FEES
172803
10/23/2012
2,283.00 GARTNER REFRIGERATION & MFG, I
CONTRACT REPAIR & MAINTENANCE
172804
10/23/2012
3,200.00 GAVIN, OLSON & WINTERS, LTD
PROFESSIONAL SERVICES
172805
10/23/2012
5,947.67 GE WATER & PROCESS TECHNOLOGIE
EQUIPMENT PARTS
172806
10/23/2012
1,621.62 GEB ELECTRICAL INC
CONTRACT REPAIR & MAINTENANCE
172807
10/23/2012
2,618.05 GRAINGER
SAFETY SUPPLIES
172808
10/23/2012
253.30 GRANIT BRONZ
OPERATING SUPPLIES
172809
10/23/2012
528.53 GREEN LIGHTS RECYCLING
REFUSE - RECYCLING
172810
10/23/2012
1,611.72 GURSTEL, STALOCK & CHARGO PA
ACCRUED GARNISHMENTS
172811
10/23/2012
552.65 H.A.R.T.
ACCRUED DEFERRED COMP
172812
10/23/2012
1,087.43 HACH COMPANY
OPERATING SUPPLIES
172813
10/23/2012
32.45 HAMMOND, MICHELLE
MEETINGS
172814
10/23/2012
119.70 HANSEN GRAVEL
REPAIR & MAINTENANCE SUPPLIES
172815
10/23/2012
2,257.51 HANSEN TRUCK SERVICE
RECEIVED NOT VOUCHERED
172816
10/23/2012
3,040.00 HANSON & VASEK CONSTRUCTION
CONTRACT REPAIR & MAINTENANCE
172817
10/23/2012
682.81 HARPER BROOMS
REPAIR & MAINTENANCE SUPPLIES
172818
10/23/2012
318.90 HASLER, INC
RENTALS
172819
10/23/2012
1,675.34 HD SUPPLY WATERWORKS LTD
METERS & METER PARTS
172820
10/23/2012
155.17 HED, MARILYN
OFFICE SUPPLIES
172821
10/23/2012
117.27 HENKE, MARY
TRAVEL SCHOOL CONFERENCE
172822
10/23/2012
441.38 HILLYARD/ HUTCHINSON
CLEANING SUPPLIES
172823
10/23/2012
170.96 HIRSHFIELD'S INC
REPAIR & MAINTENANCE SUPPLIES
172824
10/23/2012
3,716.46 HJERPE CONTRACTING
COMMUNICATION MAINTENANCE
172825
10/23/2012
5,977.50 HOISINGTON KOEGLER GROUP INC
PROFESSIONAL SERVICES
172826
10/23/2012
1,075.07 HOLT MOTORS INC
CENTRAL GARAGE REPAIR
172827
10/23/2012
96.00 HOME LINE
TRAVEL SCHOOL CONFERENCE
172828
10/23/2012
261.62 HUTCH CAFE
OPERATING SUPPLIES
172829
10/23/2012
500.00 HUTCHINSON AREA CHAMBER OF CON TRAVEL SCHOOL CONFERENCE
172830
10/23/2012
3,848.00 HUTCHINSON AREA HEALTH CARE
COMMON AREA MAINTENANCE
172831 10/23/2012 300.00 HUTCHINSON CENTER FOR THE ARTS MISCELLANEOUS
172832
10/23/2012
11,123.49 HUTCHINSON CO -OP
MOTOR FUELS & LUBRICANTS
172833
10/23/2012
1,804.82 HUTCHINSON LEADER
PRINTING & PUBLISHING
172834
10/23/2012
126.00 HUTCHINSON WHOLESALE
RECEIVED NOTVOUCHERED
172835
10/23/2012
5.00 HUTCHINSON, CITY OF
REPAIR & MAINTENANCE SUPPLIES
172836
10/23/2012
4,445.21 HUTCHINSON, CITY OF
UTILITIES
172837
10/23/2012
4,000.00 HUTCHINSON, CITY OF
MISCELLANEOUS
172838
10/23/2012
375.00 ICE SKATING INSTITUTE
DUES & SUBSCRIPTIONS
172839
10/23/2012
9.17 INDEPENDENT EMERGENCY SERVICES
COMMUNICATIONS
172840
10/23/2012
24,070.26 INDEPENDENT SCHOOL DIST #423
REFUNDS & REIMBURSEMENTS
172841
10/23/2012
345.00 INTERNATIONAL ECON DEV COUNCIL
DUES & SUBSCRIPTIONS
172842
10/23/2012
562.96 INTERSTATE BATTERY SYSTEM MINN
EQUIPMENT PARTS
172843
10/23/2012
479.72 JEFF'S ELECTRIC
CONTRACT REPAIR & MAINTENANCE
172844
10/23/2012
139.25 JJ TAYLOR DIST OF MN
COST OF SALES -BEER
172845
10/23/2012
331.36 10CHUM, DANIEL
TRAVEL SCHOOL CONFERENCE
172846
10/23/2012
44,362.31 JOHNSON BROTHERS LIQUOR CO.
COST OF SALES -WINE
172847
10/23/2012
92.00 KDUZ KARP RADIO
PRINTING & PUBLISHING
172848
10/23/2012
275.77 KLOSS, TOM
TRAVEL SCHOOL CONFERENCE
172849
10/23/2012
200.00 KNUTSON- ELDER, JOLA
RENTS -BLDGS OTHER
172850
10/23/2012
1,225.00 KOHLS SWEEPING SERVICE
CONTRACT REPAIR & MAINTENANCE
172851
10/23/2012
2,320.58 KRIS ENGINEERING
CENTRAL GARAGE REPAIR
172852
10/23/2012
310.22 L & P SUPPLY CO
CENTRAL GARAGE REPAIR
172853
10/23/2012
40.00 LAUER, BURNELL
OTHER CONTRACTUAL
172854
10/23/2012
60.00 LAUER, TAMMY
OTHER CONTRACTUAL
172855
10/23/2012
39.74 LAW OFFICE OF JOE PEZZUTO
ACCRUED GARNISHMENTS
172856
10/23/2012
139.00 LEXISNEXIS
OTHER CONTRACTUAL
172857
10/23/2012
1,210.62 LIFE INSURANCE COMPANY OF AMER
EMPL.HEALTH & INS. BENEFIT
172858
10/23/2012
808.72 LIFE INSURANCE COMPANY OF AMER
EMPL.HEALTH & INS. BENEFIT
172859
10/23/2012
760.86 LIFE INSURANCE COMPANY OF AMER
ACCRUED LIFE INSURANCE
172860
10/23/2012
13,544.60 LOCHER BROTHERS INC
COST OF SALES -BEER
172861
10/23/2012
2,076.26 LYNDE & MCLEOD INC
RECEIVED NOT VOUCHERED
172862
10/23/2012
9,282.69 MACQUEEN EQUIP INC
CENTRAL GARAGE REPAIR
172863
10/23/2012
372.00 MADDEN, GALANTER, HANSEN LLP
PROFESSIONAL SERVICES
172864
10/23/2012
48.86 MAIN STREET SPORTS BAR
OPERATING SUPPLIES
U
172865
10/23/2012
4,719.45 MANKATO, CITY OF
COMMUNICATION MAINTENANCE
64.86 MARSHALL CONCRETE PRODUCTS SIGNS & STRIPPING MATERIALS
11.86 MATHESON TRI -GAS INC RENTALS
3,500.00 MAXFIELD RESEARCH INC PROFESSIONAL SERVICES
548.39 MAYTAG LAUNDRY & CAR WASH PROFESSIONAL SERVICES
85.50 MCKAY, KAREN OPERATING SUPPLIES
2,490.00 MCLEOD COUNTY AUDITOR - TREASURE LICENSES & TAXES
1,990.00 MCLEOD COUNTY AUDITOR - TREASURE LICENSES & TAXES
933.00 MCLEOD COUNTY AUDITOR - TREASURE LICENSES & TAXES
2,059.00 MCLEOD COUNTY AUDITOR - TREASURE LICENSES & TAXES
383.00 MCLEOD COUNTY AUDITOR- TREASURE LICENSES & TAXES
50.00 MCLEOD COUNTY HISTORICAL SOCIE MISCELLANEOUS
602.00 MCLEOD COUNTY RECORDER PROFESSIONAL SERVICES
101.34 MCRAITH, JOHN OPERATING SUPPLIES
99,424.41 MEDICA EMPL.HEALTH & INS. BENEFIT
504.00 MELBERG- SCHROEDER, MELANIE
579.40 MENARDS HUTCHINSON
30.00 MESSAGE MEDIA
1,068.75 MIDWEST MACHINERY CO
87.14 MINI BIFF
4,092.00 MINNESOTA OFFICE OF ADMIN HEAR
50.00 MINNESOTA SECRETARY OF STATE
2,948.60 MINNESOTA VALLEY TESTING LAB
110.00 MN -CSWEA
18,816.42 MOTOROLA
85.50 MURPHY GRANITE CARVING
1,731.67 MYTANA MANUFACTURING CO INC
360.35 NAGEL, JOSEPH
72.28 NELSON, STEPHANIE
462.93 NORTH CENTRAL INTERNATIONAL
260.71 NORTHERN BUSINESS PRODUCTS
4,993.15 NORTHLAND PCC INC
100.85 OFFICE DEPOT
229.99 OFFICE OF ENTERPRISE TECHNOLOG
397.54 O'REILLY AUTO PARTS
RENTS -BLDGS OTHER
OPERATING SUPPLIES
COMMUNICATIONS
RENTALS
RENTALS
PROFESSIONAL SERVICES
PROFESSIONAL SERVICES
OTHER CONTRACTUAL
TRAVEL SCHOOL CONFERENCE
COMMUNICATION MAINTENANCE
CONTRACT REPAIR & MAINTENANCE
CONTRACT REPAIR & MAINTENANCE
TRAVEL SCHOOL CONFERENCE
TRAVEL SCHOOL CONFERENCE
RECEIVED NOT VOUCHERED
OPERATING SUPPLIES
CONTRACT REPAIR & MAINTENANCE
OFFICE SUPPLIES
TELEPROCESSING EQUIP
CENTRAL GARAGE REPAIR
172866
10/23/2012
172867
10/23/2012
172868
10/23/2012
172869
10/23/2012
172870
10/23/2012
172871
10/23/2012
172872
10/23/2012
172873
10/23/2012
172874
10/23/2012
172875
10/23/2012
172876
10/23/2012
172877
10/23/2012
172878
10/23/2012
172879
10/23/2012
172880
10/23/2012
172881
10/23/2012
172882
10/23/2012
172883
10/23/2012
172884
10/23/2012
172885
10/23/2012
172886
10/23/2012
172887
10/23/2012
172888
10/23/2012
172889
10/23/2012
172890
10/23/2012
172891
10/23/2012
172892
10/23/2012
172893
10/23/2012
172894
10/23/2012
172895
10/23/2012
172896
10/23/2012
172897
10/23/2012
172898
10/23/2012
172899
10/23/2012
64.86 MARSHALL CONCRETE PRODUCTS SIGNS & STRIPPING MATERIALS
11.86 MATHESON TRI -GAS INC RENTALS
3,500.00 MAXFIELD RESEARCH INC PROFESSIONAL SERVICES
548.39 MAYTAG LAUNDRY & CAR WASH PROFESSIONAL SERVICES
85.50 MCKAY, KAREN OPERATING SUPPLIES
2,490.00 MCLEOD COUNTY AUDITOR - TREASURE LICENSES & TAXES
1,990.00 MCLEOD COUNTY AUDITOR - TREASURE LICENSES & TAXES
933.00 MCLEOD COUNTY AUDITOR - TREASURE LICENSES & TAXES
2,059.00 MCLEOD COUNTY AUDITOR - TREASURE LICENSES & TAXES
383.00 MCLEOD COUNTY AUDITOR- TREASURE LICENSES & TAXES
50.00 MCLEOD COUNTY HISTORICAL SOCIE MISCELLANEOUS
602.00 MCLEOD COUNTY RECORDER PROFESSIONAL SERVICES
101.34 MCRAITH, JOHN OPERATING SUPPLIES
99,424.41 MEDICA EMPL.HEALTH & INS. BENEFIT
504.00 MELBERG- SCHROEDER, MELANIE
579.40 MENARDS HUTCHINSON
30.00 MESSAGE MEDIA
1,068.75 MIDWEST MACHINERY CO
87.14 MINI BIFF
4,092.00 MINNESOTA OFFICE OF ADMIN HEAR
50.00 MINNESOTA SECRETARY OF STATE
2,948.60 MINNESOTA VALLEY TESTING LAB
110.00 MN -CSWEA
18,816.42 MOTOROLA
85.50 MURPHY GRANITE CARVING
1,731.67 MYTANA MANUFACTURING CO INC
360.35 NAGEL, JOSEPH
72.28 NELSON, STEPHANIE
462.93 NORTH CENTRAL INTERNATIONAL
260.71 NORTHERN BUSINESS PRODUCTS
4,993.15 NORTHLAND PCC INC
100.85 OFFICE DEPOT
229.99 OFFICE OF ENTERPRISE TECHNOLOG
397.54 O'REILLY AUTO PARTS
RENTS -BLDGS OTHER
OPERATING SUPPLIES
COMMUNICATIONS
RENTALS
RENTALS
PROFESSIONAL SERVICES
PROFESSIONAL SERVICES
OTHER CONTRACTUAL
TRAVEL SCHOOL CONFERENCE
COMMUNICATION MAINTENANCE
CONTRACT REPAIR & MAINTENANCE
CONTRACT REPAIR & MAINTENANCE
TRAVEL SCHOOL CONFERENCE
TRAVEL SCHOOL CONFERENCE
RECEIVED NOT VOUCHERED
OPERATING SUPPLIES
CONTRACT REPAIR & MAINTENANCE
OFFICE SUPPLIES
TELEPROCESSING EQUIP
CENTRAL GARAGE REPAIR
775.00 OSTLUND SUPPLY
8,609.93 PAUSTIS & SONS WINE CO
4,289.25 PEAT INC.
16,859.85 PHILLIPS WINE & SPIRITS
915.55 PINE VALLEY ECO PRODUCTS
4,522.22 PLAISTED COMPANIES
5.00 PLATH, DUSTIN
11.95 PRO AUTO & TRANSMISSION REPAIR
8.34 PROMAXX TRUCK PARTS
FREIGHT
COST OF SALES-WINE
COST OF SALES -WINE
CHEMICALS & PRODUCTS
RECEIVED NOT VOUCHERED
OTHER REVENUES
CENTRAL GARAGE REPAIR
EQUIPMENT PARTS
129.25 QUADE ELECTRIC
172900
10/23/2012
CONTRACT REPAIR & MAINTENANCE
172901
10/23/2012
59.82 R & R SPECIALTIES INC
172902
10/23/2012
RECEIVED NOT VOUCHERED
172903
10/23/2012
2,610.00 RIDGEWATER COLLEGE
172904
10/23/2012
REFUNDS & REIMBURSEMENTS
172905
10/23/2012
44.70 SCHMELING OIL CO
172906
10/23/2012
ACCOUNTS PAYABLE MANUAL
172907
10/23/2012
33.30 SEBORA, MARC
172908
10/23/2012
PERMITS
172909
10/23/2012
172910
10/23/2012
172911
10/23/2012
172912
10/23/2012
172913
10/23/2012
172914
10/23/2012
172915
10/23/2012
172916
10/23/2012
172917
10/23/2012
172918
10/23/2012
172919
10/23/2012
172920
10/23/2012
172921
10/23/2012
172922
10/23/2012
172923
10/23/2012
172924
10/23/2012
172925
10/23/2012
172926
10/23/2012
172927
10/23/2012
172928
10/23/2012
172929
10/23/2012
172930
10/23/2012
172931
10/23/2012
172932
10/23/2012
172933
10/23/2012
775.00 OSTLUND SUPPLY
8,609.93 PAUSTIS & SONS WINE CO
4,289.25 PEAT INC.
16,859.85 PHILLIPS WINE & SPIRITS
915.55 PINE VALLEY ECO PRODUCTS
4,522.22 PLAISTED COMPANIES
5.00 PLATH, DUSTIN
11.95 PRO AUTO & TRANSMISSION REPAIR
8.34 PROMAXX TRUCK PARTS
FREIGHT
COST OF SALES-WINE
COST OF SALES -WINE
CHEMICALS & PRODUCTS
RECEIVED NOT VOUCHERED
OTHER REVENUES
CENTRAL GARAGE REPAIR
EQUIPMENT PARTS
129.25 QUADE ELECTRIC
REPAIR & MAINTENANCE SUPPLIES
360.00 QUALITY FLOW SYSTEMS
CONTRACT REPAIR & MAINTENANCE
35.40 QUILL CORP
OFFICE SUPPLIES
59.82 R & R SPECIALTIES INC
REPAIR & MAINTENANCE SUPPLIES
1,537.31 RBSCOTT EQUIPMENT
RECEIVED NOT VOUCHERED
82.37 RDO EQUIPMENT CO.
RECEIVED NOT VOUCHERED
2,610.00 RIDGEWATER COLLEGE
TRAVEL SCHOOL CONFERENCE
70.00 RIVERDALE ENVIRONMENTAL SERVIC
REFUNDS & REIMBURSEMENTS
403.04 ROYAL TIRE
CENTRAL GARAGE REPAIR
44.70 SCHMELING OIL CO
MOTOR FUELS & LUBRICANTS
34.62 SCHOOL, SHARON
ACCOUNTS PAYABLE MANUAL
64.13 SCOTT'S WINDOW CLEANING SERVIC
CONTRACT REPAIR & MAINTENANCE
33.30 SEBORA, MARC
TRAVEL SCHOOL CONFERENCE
725.48 SEH
PERMITS
6,636.94 SHI INTERNATIONAL CORP
DUE FROM UTILITIES
78.05 SHRED -IT USA INC - MINNEAPOLIS
REFUSE - RECYCLING
900.00 SOIL CONTROL LAB
RECEIVED NOT VOUCHERED
33.96 SORENSEN'S SALES & RENTALS
RECEIVED NOT VOUCHERED
10,423.83 SOUTHERN WINE & SPIRITS OF MN
COST OF SALES- LIQUOR
79.00 SPS COMMERCE
RECEIVED NOT VOUCHERED
732.10 STANDARD PRINTING
RECEIVED NOT VOUCHERED
789.10 STAPLES ADVANTAGE
CLEANING SUPPLIES
79.30 STAR TRIBUNE
DUES & SUBSCRIPTIONS
72.80 STAR TRIBUNE
DUES & SUBSCRIPTIONS
235 .00STEARNS COUNTY COURT ADMINISTR
OTHER REVENUES
172934
10/23/2012
13,000.00 STEILE CONSTRUCTION
SMALL TOOLS
172935
10/23/2012
3,664.61 STRETCH TRUCKING
FREIGHT - IN
172936
10/23/2012
16.00 STRUCTURAL SPECIALTIES INC
REPAIR & MAINTENANCE SUPPLIES
172937
10/23/2012
71.25 TASC
FLEX ADMINISTRATION FEE
172938
10/23/2012
868.99 THOMSON WEST
OPERATING SUPPLIES
172939
10/23/2012
425.51 TITAN MACHINERY
RECEIVED NOT VOUCHERED
172940
10/23/2012
367.98 TRI COUNTY WATER
OFFICE SUPPLIES
172941
10/23/2012
2,420.00 TRIPLE G COMPANIES
CONTRACT REPAIR & MAINTENANCE
172942
10/23/2012
996.24 TRUE FABRICATIONS
ADVERTISING
172943
10/23/2012
914.82 TWIN CITY GARAGE DOOR CO
CONTRACT REPAIR & MAINTENANCE
172944
10/23/2012
217.19 UNIFORMS UNLIMITED
UNIFORMS & PERSONAL EQUIP
172945
10/23/2012
323.54 UNITED LABORATORIES
CLEANING SUPPLIES
172946
10/23/2012
235.00 UNIVERSITY OF MINNESOTA
TRAVEL SCHOOL CONFERENCE
172947
10/23/2012
39.96 VERIZON WIRELESS
COMMUNICATIONS
172948
10/23/2012
69.95 VERTECH SOLUTIONS & SERVICES
CONTRACT REPAIR & MAINTENANCE
172949
10/23/2012
12,823.59 VERTICAL LIMIT CONSTRUCTION
COMMUNICATION MAINTENANCE
172950
10/23/2012
258.15 VESSCO INC
EQUIPMENT PARTS
172951
10/23/2012
10,744.35 VIKING BEER
COST OF SALES -BEER
172952
10/23/2012
393.00 VIKING COCA COLA
COST OF MIX & SOFT DRINKS
172953
10/23/2012
2,445.00 VINOCOPIA INC
COST OF SALES - LIQUOR
172954
10/23/2012
1,495.26 VISUAL EFFECTS SIGN & GRAPHICS
LOAN
172955
10/23/2012
8.00 WASTE MANAGEMENT
MISCELLANEOUS
172956
10/23/2012
1,608.52 WASTE MANAGEMENT OF WI -MN
UTILITIES
172957
10/23/2012
46,960.78 WASTE MANAGEMENT OF WI -MN
REFUSE - HAULING
172958
10/23/2012
8,632.00 WEBB PALLET
RECEIVED NOT VOUCHERED
172959
10/23/2012
29.98 WEIS, MARK
UNIFORMS & PERSONAL EQUIP
172960
10/23/2012
60.00 WELCOME NEIGHBOR
ADVERTISING
172961
10/23/2012
828.05 WELLS FARGO
TRAVEL SCHOOL CONFERENCE
172962
10/23/2012
523.24 WEST TITLE
ACCOUNTS PAYABLE MANUAL
172963
10/23/2012
87.17 WILLIAMSON, BRENT
ACCOUNTS PAYABLE MANUAL
172964
10/23/2012
1,522.00 WINE COMPANY, THE
COST OF SALES -WINE
172965
10/23/2012
1,199.32 WINE MERCHANTS INC
COST OF SALES -WINE
172966
10/23/2012
16,659.09 WIRTZ BEVERAGE MINNESOTA
COST OF SALES - LIQUOR
172967
10/23/2012
1,789.50 WOOD'N PALLETS, INC.
RECEIVED NOT VOUCHERED
r
172968 10/23/2012 996.55 WORK CONNECTION, THE
172969 10/23/2012 210.00 WORKMAN &, SHIRLEY
172970 10/23/2012 842.75 XEROX CORP
172971 10/23/2012 244.63 ZEP MANUFACTURING CO
601,896.09 Grand Total
Payment Instrument Totals
Check Total 601,896.09
Total Paymei 601,896.09
OTHER CONTRACTUAL
CEMETERY FEES
COPY MACHINE
EQUIPMENT PARTS
PAYROLL ELECTRONIC FUNDS TRANSFERS
PAYROLL DATE: 10/19/2012
Period Ending Date: 10/13/2012
$52,436.04 IRS - Withholding Tax Account
Federal Withholding
Employee /Employer FICA
Employee /Employer Medicare
$10,767.14 MN Department of Revenue
State Withholding Tax
$39,302.15 Public Employee Retirement Association
Employee /Employer PERA/DCP Contributions
$2,115.32 TASC
Employee Flex Spending Deductions
$6,530.38 TASC
Employee Contributions to Heath Savings Account
$525.00 MNDCP
Employee Contributions - Deferred Comp
$1,340.00 ING
Employee Contributions - Deferred Comp
$1,230.00 ICMA Retirement Trust
Employee Contributions - Deferred Comp
$414.85 MN Child Support System
Employee Deductions
$0.00 MSRS - Health Savings Plan
Employee Deductions to Health Savings Plan
$114,660.88 Total Electronic Funds Transfer
I �e-)
ELECTRONIC FUNDS TRANSFERS
10/23/2012
TAX
FUEL
SALES TAX
USE TAX
SALES & USE TAX
FUND
HATS
LIQUOR
PRCE CIVIC ARENA
PAYABLE TO
MN DEPT OF REV
MN DEPT OF REV
MN DEPT OF REV
WATER SEWER CREEKSIDE MN DEPT OF REV
AMOUNT
$1,143.99
$38,813.00
$596.00
$12,407.00
$52,959.99
C
Marc A. Sebora, City Attorney
Office of the City Attorney Ill Hassan Street SE
Hutchinson, MN 55350.2522
320- 587.5151/Fax 320 -234 -4201
h/� �t[�"C6 1111 ro,
To: Hutchinson City Council Members
From: Marc A. Sebora, City Attorney
Re: Agenda Item 10(a)
Date: October 18, 2012
Please recall that at the October 9, 2012, City Council meeting, this item was tabled so that
formal approval of the Hutchinson sign along Highway 15 North could be obtained from
Hutchinson Health Care. Find enclosed for your approval a letter from Cary Linder giving
permission for the sign.
In consideration of this, I would ask that you approve the easement for the sign's placement.
Printed on recycled paper - 1 O ca—)
Hutchinso Area Health Care
Hutckinson Community Hospital
Burns Nanor,Vursing Nome • Dassel.Vedical Center
1095 Highway 15 South Hutchinson, MN 55350 (320) 234 -5000
October 17, 2012
Jeremy Carter
City Administrator
111 Hassan Street SE
Hutchinson, MN 55350
Dear Mr. Carter:
You previously provided me with a proposal for a Welcome to Hutchinson sign to be located on
property leased by Hutchinson Health Care along Highway 15 on the north side of Hutchinson.
It is proposed that the area for the sign be provided for through an easement reserving the space
to the City for the sign. As you know, the lease agreement between the City and Hutchinson
Health Care requires written permission from Hutchinson Health Care in order for the property
to be encumbered in such a manner.
I have discussed your proposal with Hutchinson Health Care administration and we have no
objection to your proposal for the sign as long as the sign is constructed within the area you have
provided to the hospital and the area is well maintained.
Should you have further questions about this, please contact me.
Sincerely,
Caryiinder
Foundation Director
i0(C—)
PERMANENT ACCESS AND SIGN EASEMENT
This indenture made and entered into this 9th day of October , 2012, by and between the City of
Hutchinson, Minnesota, hereinafter ( "Grantors "), and the City of Hutchinson, a Minnesota municipal corporation,
hereinafter ( "Grantee ").
Now therefore, for good and valuable consideration, which both parties acknowledge to be sufficient, Grantors hereby
grant a permanent easement for access and sign purposes over, under and across that part of the Southwest Quarter
of the Southeast Quarter of Section 30, Township 117 North, Range 29 West, McLeod County, Minnesota, described
as follows:
Commencing at the southeast corner of said Lot 12; thence westerly, along the south line of said Lot 12 a distance of
1138.40 feet; thence northerly, deflecting to the right 90 degrees 00 minutes 00 seconds 293.00 feet to the point of
beginning of the easement to be described; thence westerly, parallel with said south line of Lot 12 a distance of 91.25
feel to the intersection with a line, parallel with and a distant 20 feet easterly of, the easterly right of way line of State
Highway No. 15; thence northerly, along said parallel line 145.00 feet; thence easterly, parallel with said south line of
Lot 12 a distance of 20.156 feet; thence southerly, parallel with said easterly right of way line 84.55 feet to the
intersection with the north line of the South 353.00 feet of said Lot 12; thence easterly, along said north line of the
South 353.00 feet a distance of 63.74 feet to the intersection with a line perpendicular to said south line of Lot 12,
drawn from the point of beginning; thence southerly, along said perpendicular line 60.00 feet to the point of beginning.
(see attached 'Exhibit A).
This easement shall be binding upon the successors, heirs and assigns of the parties in perpetuity.
The Grantee shall have at any time the right to enter the described easement area to construct, operate and maintain
all sign improvements and appurtenances upon said permanent easement. The granting of this easement shall
include the right to construct an adequate access to the sign facility as the Grantee deems necessary. The Grantee
shall be responsible for the maintenance of the easement area. The Grantors shall have the right to utilize the
easement area in a manner that does not adversely impact the functioning of or access to the sign facility.
In witness whereof, said Grantors here unto have set their hands to this instrument on the day and year first above
written.
GRANTORS: CITY OF HUTCHINSON
By:
Jeremy J. Carter, City Administrator
STATE OF MINNESOTA }
) ss
COUNTY OF McLEOD }
The foregoing instrument was acknowledged before me this day of 2012, by Jeremy J. Carter,
City Administrator for the City of Hutchinson, a Minnesota Municipal Corporation.
SIGNATURE OF PERSON TAKING ACKNOWLEDGEMENT
This document was drafted by:
Kent Exner
Hutchinson City Engineer
111 Hassan St SE
Hutchinson MN 55350
C� LGL-)
r ' O DD 100 LOO
sae 1. In f..r 1
.�" 1 I .{ f Mn�]p, 11 Y
\ 4 1 1 , 1Yb..W.L OMn
4
Yaa I.It I
r1.ral
:.SJLH. r'
—�•-_ 113410 - ••_ -__
NORTH HIGH DRNE
`\ Dal erne sf
Its le In .p /
30 /
I �
I
I I I I bn.f aollb 1X41 tllb lVrnl. Pie. ar
/ r xapali na .I I far rl .I at a1 YIN.I .Ir IIr
nMrVltl.11 n4 lost 1 m a w', Ilnna.
ar
Lana ras »r ..4s, n loss, u
4.r a I ar . State al PlUaW LND 8URMING, WC
Lose o r..
P O Boa 35
HmmIlli nI MMO"ta '53330
J./ • ao
��� '�����
pilots, (1 U?7 ?66
0Oal �( ? �y[/Z_ u.. x..1%4/339 F. (RW Dl7 -3764
,/ JOE NO 12147 ox
ACCESS & SIGN EASEMENT EXHIBIT
FOR THE CITY OF HUTCHINSON
'
oFwwTlat
M .beer! tr tacau anf aqn purfswa war ana avoa rMl pot s/ Lb IL N 1M
` y
MIDRDI! HAT OF TIE lOIIM INV OP lECTWN ]O 1!O TIE NpilM IWf 6 9ECIfON 31.
It
x �
T011a/M 1 17 wxTw rta112E a9 !Elr. x4as4 e.ana. Mnnawb, b.basa a. ron.eC
!
Cbrrana N a N .W UI IY'. tl.Iln a awlo aM aW
- -
ow w
M1 111. IqM 1q Orv.a. OD
m M1N: lrMrtf, bl v of
Let IL a a.irea N 1131ST III
N boa bW4.fi
j.4
W=f ft l of
rbwl.a . . pits LW.00 TM N xt p.r N It 4 f Ix. n 911
Reba n.lw at.fM V1111 aW ..Yb Ile N L et It ft— .T f la
c
n o m t' rlaor oT nr
a of. Iti
naw..doY m a f l fbil.l aed s slam m M1b
a
j
m aM1rlr
w 0.ec
of 8M1M 14f1ba1 Ma. IIX IMllee mrNlab. ciao aW psMl most 141 Mr. IMnq
oss
saal.rfj, pnrdM1l MM aVe .nb IL a rrin N 2G1! "
MIN11
I IM N
IM f b 1m wells I
p >NM NI! rk aoMry M of Y si
4 .111
. lm 's N 1 ,
ow xn. xe 9oulh
lot, N aaM Lal I etnb . b aW
Oe !wH t es, 1.0 /. o
e a aff s r1
ham, 35 IN IL, bPo w a a.arlH N 63.71 M1w ro xe wn 11,st V!x 4 V. fapblatWl b .W .aYm
N all M N taplrellt Urea aabxM. WM aW p.rpwgkYb NI.
(
l of ms
eaDD M1.1 b IM falnl A waM1+a.
00
I
L E
�
i l
I
oP ��o caES l
AUD PLAT OF S lit OF SEC 30 AND
---- -- -- -� I
i LOT 13
202ND CIRCLE +
T {�
`Yw larva vta
I Lp eC baYlrt 12 J1. TI lie llA.
3 '
N 1i2 OF SEC 31, T / 17 N., R.29
� nags! s sax 24sFaE
J� gf
I
MI T�oelEllr axFA• a F1
3 F ,/
a4 a.b n.
LOT 12
VO
N
2 I '_ � ,
I iYrlt al l�bab Lw alu lJY
rra.
al/a6J0aal/f
I / �
`n 1
p-
I�
H
IIYaIYMYbr YL0a M1 /1a11aM
ral.tsaoaal.asal. rlrx xea aC
- --
PAID
r ' O DD 100 LOO
sae 1. In f..r 1
.�" 1 I .{ f Mn�]p, 11 Y
\ 4 1 1 , 1Yb..W.L OMn
4
Yaa I.It I
r1.ral
:.SJLH. r'
—�•-_ 113410 - ••_ -__
NORTH HIGH DRNE
`\ Dal erne sf
Its le In .p /
30 /
I �
I
I I I I bn.f aollb 1X41 tllb lVrnl. Pie. ar
/ r xapali na .I I far rl .I at a1 YIN.I .Ir IIr
nMrVltl.11 n4 lost 1 m a w', Ilnna.
ar
Lana ras »r ..4s, n loss, u
4.r a I ar . State al PlUaW LND 8URMING, WC
Lose o r..
P O Boa 35
HmmIlli nI MMO"ta '53330
J./ • ao
��� '�����
pilots, (1 U?7 ?66
0Oal �( ? �y[/Z_ u.. x..1%4/339 F. (RW Dl7 -3764
,/ JOE NO 12147 ox
Ordinance No. 12 -696
Publication No.
AN ORDINANCE AMENDING ORDINANCE NO. 07 -0473 — LEASING OF CERTAIN LAND,
BUILDINGS AND OTHER PROPERTY TO HUTCHINSON HEALTH CARE
The City of Hutchinson hereby ordains that:
WHEREAS, on September 11, 2007, the Hutchinson City Council adopted Ordinance No. 07 -0473
approving leasing of certain land, buildings and other property to Hutchinson Health Care; and,
WHEREAS, Hutchinson Health Care and Hutchinson Medical Clinic, P.A. have made the decision to
integrate the enterprises to more effectively deliver heath care services to the community; and,
WHEREAS, the City of Hutchinson believes this integration will promote the independence, flexibility
and stability of health care services in the community and therefore supports this integration; and,
WHEREAS, the City of Hutchinson and Hutchinson Health Care have agreed to amend the terms of the
lease agreement to provide for, among other things,:
1. A payment of Two Million dollars (2,000,000.00) to the City of Hutchinson,
2. Prepayment of the City of Hutchinson's bonded indebtedness by Hutchinson Health Care,
3. Modification of the City of Hutchinson's membership rights under the exiting lease,
4. Modification of Hutchinson Health Care's operating parameters under the existing lease
The terms of which are more fully set out in the lease amendment attached hereto as "exhibit A"
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA, THAT THE LEASE AGREEMENT WITH HUTCHINSON AREA HEALTH CARE IS
HEREBY AMENDED TO READ AS ATTACHED IN EXHIBIT A TO THIS ORDINANCE.
Adopted by the City Council this 23 day of October, 2012.
Attest:
Jeremy J. Carter, City Administrator Steven W. Cook, Mayor
� L,�L--)
DRAFT 10.1.12 PMT
FIRST AMENDMENT
TO
LEASE AND AGREEMENT
This First Amendment to Lease and Agreement ( "First Amendment ") is
made and entered into as of , 2012, by and between the City of
Hutchinson, a Minnesota municipal corporation ( "City "), as landlord, and Hutchinson
Health Care, a Minnesota nonprofit corporation ( "HHC "), as tenant.
RECITALS
WHEREAS, City and HHC are parties to that certain Lease and Agreement
dated effective December 31, 2007 (the "Lease and Agreement ") relating to certain
leased property which is described in the Lease and Agreement, and the City has
certain rights under the Articles of Incorporation and Restated Bylaws of HHC
adopted and made effective by HHC as of December 31, 2007 (collectively, the
"Privatization Documents ") which were intended by the Parties to carry out a
"privatization" of HHC and its health care delivery services and related activities to
the extent set forth therein.
WHEREAS, since the effective date of the Privatization Documents, further
and significant changes have occurred within the health care industry, most of which
incent and encourage still further integration among health care providers.
WHEREAS, specifically, HHC and Hutchinson Medical Clinic P.A.
( "HMC ") (the physicians of which constitute the majority of the medical staff of
HHC) believe fuller integration of their respective activities could provide a more
stable and sustainable platform from which health care can best be provided to
residents of Hutchinson and the surrounding communities.
WHEREAS, HHC and HMC have reached agreement with respect to a
transaction in which HMC assets essential in the operation of the clinic will be
acquired by HHC and the employees, other than physician employees, of HMC will
become employees of HHC and HHC will concurrently contract with HMC to
provide HMC's entire physician capacity to HHC for the operation of a hospital
owned, provider -based clinic (the "Transaction ").
WHEREAS, City believes that for the foreseeable future, the interests of its
citizens in local availability of a wide range of health care services can best be met by
facilitating and supporting the Transaction and the fuller integration of HHC and
HMC.
� `LO-)
WHEREAS, the City has evaluated the various rights it holds under the
Privatization Documents, the potential value of those rights, the potential volatility of
such value, potential risks the City may have faced if it were ever to have re- entered
the health care enterprise in the event of a default under the Privatization Documents,
and the range of amounts and the variety of transactions entered into by other
municipalities in similar and other privatization circumstances.
WHEREAS, the City obtained input from its independent financial advisors
in connection with the economic effects of this First Amendment and proposed
operating performance parameters, and City personnel evaluated the impact of the
proposed payments to the City contemplated under this First Amendment on the
vitality and sustainability of HHC and evaluated generally the prospects for local
delivery of care under a variety of market and regulatory scenarios.
WHEREAS, the City reaffirms its views that (1) a more integrated and
independent community based nonprofit health care corporation creates the most
flexibility to proactively address the health care needs in Hutchinson and the
surrounding communities and to react to the rapid changes occurring in the industry
and make the necessary resource allocation decisions in that environment, (2) the
Board of Directors, management and medical staff of HHC have the necessary
capabilities to conduct and oversee the local health care activities and make
reasonable decisions regarding future strategic direction, and (3) entering into this
First Amendment, with the City retaining the ongoing rights reflected herein, leaves
all Parties in the best position to effectively and efficiently carry out their respective
missions and duties. Moreover, the City believes that the additional consideration set
forth herein is reasonable and sufficient to warrant the resignation of certain rights as
described herein.
WHEREAS, under this First Amendment, the City will continue as a landlord
of HHC under the terms of the Lease, and the parties wish to modify the financial and
performance commitments of HHC to align with and protect the City's interests as a
landlord.
WHEREAS, HHC is a nonprofit corporation organized under the laws of the
State of Minnesota and is exempt from federal income taxes as an organization
described in Section 501(c)(3) of the Internal Revenue Code of 1986, as amended (the
"Code "), and HHC intends to operate consistent with its charitable purposes.
NOW, THEREFORE, in consideration of the premises, covenants and
agreements set forth herein, the parties hereto hereby amend the Lease and
Agreement as follows:
1. Definitions The following definitions set forth in Article 1 of the Lease and
Agreement are amended to read in their entirety as follows:
Ill-)
"1.1 Agreement This Lease and Agreement and First Amendment to Lease
and Agreement, including the following exhibits attached hereto and made a
part hereof:
Exhibit A — Legal Description of the Land
Exhibit B — Excluded Assets
Exhibit C — Motor Vehicles
Exhibit D — Operating Parameters
Exhibit E — 2012 Bylaws
1.18 Existing Bonds The following bonds issued by City: General
Obligation Taxable Medical Facilities Revenue Refunding Bonds, Series
1998; General Obligation Medical Facilities Revenue Bonds, Series 2003A;
General Obligation Medical Facilities Revenue Refunding Bonds, Series
2009C; General Obligation Medical Facilities Revenue Refunding Bonds,
Series 2010A and General Obligation Medical Facilities Revenue Refunding
Bonds, Series 2010B, together with Future Financings, if any, as to which the
City has any liability.
1.42 Operating Parameters and Revised Operating Parameters The
financial, quality, operating and other parameters initially set forth in Exhibit
A to the Amended and Restated Bylaws of HHC, as now updated and
completely restated as Exhibit D, attached to the First Amendment. For
purposes of measuring compliance with such operating parameters, Harmony
River financial information will be excluded. However, HHC will also
calculate the operating parameters without excluding Harmony River financial
information and forward that information to the City at the same time for
informational purposes. This is consistent with the current practice at the time
the First Amendment was adopted."
Capitalized terms not defined in this First Amendment shall have the same meaning
assigned to them in the Lease and Agreement.
2. Annual Rent Section 3.1 of the Lease and Agreement is hereby amended by
the addition of the following new subsection (e) to read as follows:
"(e) On or before the Effective Date defined in Section 12 of the
First Amendment, HHC shall irrevocably prepay in whole that part of the
Annual Rent specified in Section 3.1(a)(2), to the same extent and upon the
same terms as the City has the right to prepay or defease its obligations with
respect to the Existing Bonds, in accordance with the terms of the Existing
Bond Documents."
3. Additional Consideration Article 3 of the Lease and Agreement is hereby
amended by the insertion of a new Section 3.4 to read in its entirety as follows :
(�
"3.4 Additional Consideration (a) In consideration of the City
resigning its Member rights and other rights and interests it held in connection
with HHC under the Amended and Restated Bylaws, HHC shall pay to the
City as additional rent (in addition to Annual Rent and other Rent payments
due to City under the Lease and Agreement), the amount of Two Million
Dollars ($2,000,000.00) (the "Additional Consideration "), payable at the times
set forth herein:
(a) $666,666.66 on the Effective Date of the First Amendment; and
(b) the balance in two equal installments payable on or before each of
the next two anniversary dates of such Effective Date.
The pro- ration provision of Section 3.1 shall not apply to the Additional
Consideration. The City agrees to use the Additional Consideration to
promote community health, wellness and/or recreation opportunities."
4. No Future Bonding Obligations Article 17, Section 17.10 is hereby amended
by adding the following sentence at the end thereof:
"Notwithstanding the foregoing, with the adoption of the First Amendment
and the modifications to the HHC Bylaws implemented under the 2012 Bylaws, the
Parties do not anticipate that in the future the City would issue General Obligation
Bonds or otherwise have any direct obligations with respect to future HHC
financings."
5. Section Reference Correction Article 18, Section 18.15 is amended to
substitute 17.10 for the reference to 17.11 in such section.
6. Default Section 20.1(a) and (b) are hereby amended to read in their
entirety as follows:
"(a) HHC defaults in the payment of any Annual Rent, Additional Costs
described in Section 3.3, or Additional Consideration set forth in Section 3.4, payable
under this Agreement or the First Amendment and HHC does not cure such default
within fifteen (15) days after actual receipt of notice thereof."
"(b) HHC fails to satisfy an Operating Parameter set forth in Exhibit D and
the failure is not cured as required or in the manner set forth in Exhibit D."
7. Change in Control• Transfer or Disposition of Health Care System Section
21.2 is amended to read in its entirety as follows:
"21.2 Change in Control Transfer or Disposition of Health Care System
The parties acknowledge that the Lease and Agreement and related arrangements
under the HHC Bylaws were premised, among other things, on the concept that HHC
would be locally controlled and that the City would have a role in any decision to
11 x-)
alter the local control features. With the payment of the Additional Consideration,
and under other provisions of the First Amendment, the City relinquishes its role in
such fixture determinations of structure and control; except for the consultation and
pre- condition rights provided herein.
(a) HHC agrees that it will consult with the City regarding any proposal to
transfer ultimate control or ownership to one or more third parties (regardless of how
or what form is utilized to achieve such transfer) (a "Change of Control "). Such
consultation will be sufficiently in advance of the HHC Board taking action on the
Change of Control to reasonably permit the City to consider the proposed change and
to provide input, if the City desires, for the HHC Board within a reasonable time
period. For purposes of this Section 21.2, HHC agrees that Change of Control will be
broadly defined, and will include, without limitation, any transaction, affiliation,
amendments to HHC's Articles of Incorporation or Bylaws, Board make -up
alteration, or any agreement, the result of which would be that the majority of the
HHC Board was not made up of independent residents of HHC's Geographic Service
Area (as defined in its Amended and Restated Bylaws) or that any matter considered
or decided by the HHC Board required approval of any other party before having the
effect of a final act or decision of the Board (whether by Board supermajority, board
overlap, membership rights, joint venture rights, other ownership rights, or other
agreement rights of any other nature, officer positions (whether appointed or ex
officio), or any other arrangement through which the actions of HHC's Board are
directly or indirectly controlled by another party).
(b) HHC agrees and covenants that any Change in Control approved by
HHC, shall be conditioned upon, and shall not take effect until: (i) payment of all
remaining amounts due under Section 3.4, as amended by the First Amendment to
Lease and Agreement, and (ii) prepayment (calculated at present value by a financial
advisor of the City's choosing) of all remaining payments due under Section 3.1(a)
through the next date on which HHC would be permitted to exercise the Purchase
Option under the first sentence of Section 26.1 (the "First Option Date "). Such
present value calculation shall be based on an investment rate based on what the City
could reasonably be expected to achieve at the time under the criteria of Minn. Stat.
Chapter I I 8 as if the funds were to be invested through the First Option Date.
(Such investment rate is used for purposes of calculating the present value amount
only and does not obligate the City to invest the fund in any particular manner or limit
the City's ability to otherwise use the funds.) Notwithstanding the foregoing, in the
event HHC objects to the City's present value calculation, then each party shall select
a financial advisor and those two shall agree on a third financial advisor. The advisor
selected by the other two shall make the present value calculation which shall be final
and binding on the parties. The costs of the "third" financial advisor utilized in the
event HHC objects to the City's initial present value calculation shall be borne
equally by HHC and the City.
I � Lc�_)
(c) Upon completion of a Change of Control transaction and payment of
the amounts described in (b) above to the City, HHC shall exercise the Purchase
Option and carry out all required related steps as set forth in Article 26 of the Lease
Agreement.
(d) Notwithstanding any other provision to the contrary, the City shall have
an independent right to enforce Section 21.2, including, in its sole discretion, pursuit
of injunctive relief in addition to any other remedy it may have."
8. Exercise of Option Article 26 is amended by adding before the last sentence
of Section 26.1, the following sentence:
"In addition, upon the occurrence of a Change in Control as described in Section 21.2
and payment to the City of the amounts set forth in Section 21.2(b), HHC shall
exercise the Option described in Article 26 and the Parties agree to take all steps
which are necessary or required to transfer title to Healthcare System Real Property to
HHC under the provisions of Article 26."
9. Miscellaneous Article 27 is hereby amended by adding at the end thereof the
following new sections which read in their entirety as follows:
"27.6 Resignation of City Rights Under HHC Bylaws City does
hereby resign any and all member rights, other rights, and other interests it holds, if
any, under the current Amended and Restated Bylaws and consents to the adoption of
the Second Amended and Restated Bylaws adopted by HHC as of the Effective Date
(the "2012 Bylaws ")."
27.7 Contractual Right to Elect HHC Director During the period
between the Effective Date of the First Amendment and until the later of the
following events occurs: (a) termination of the Lease and Agreement as a result of the
exercise by HHC of the Purchase Option, or (b) payoff of all the Existing Bonds, the
City shall have the right to elect one (1) member of the Board of Directors of HHC
who is not a member of HHC's medical staff (and, in the City's sole discretion, to
remove and replace such Board member in compliance with Section 1.5 of the 2012
Bylaws, a copy of which is reproduced and attached hereto as Exhibit E) and HHC
agrees that such right shall, in addition, be set forth in any future amended or restated
bylaws of HHC, until the later of the two foregoing conditions occurs.
27.8 Additional Communications City and HHC acknowledge the
value of ongoing direct communication between City representatives and HHC to
limit circumstances in which their independent actions, intended to benefit the
community, could be in conflict. In recognition of the longstanding relationship of
HHC and the City and the City's rights to appoint a director of HHC, HHC
acknowledges that the City appointed director should be free to communicate with the
City about issues of mutual interest to the parties, and the City acknowledges that
I I (a-)
appropriate confidentiality and fiduciary duties principles will apply in connection
with such communications. In addition, HHC and the City, at the reasonable call of
either the CEO or Mayor /City Administrator, respectively, agree to meet to discuss
matters of mutual interest and coordinate actions when either Party believes it would
be desirable to do so, provided however, that in furtherance of this Section, neither
the City appointed director or HHC is obligated to provide information in a form that
would subject such information to public disclosure as a result of the City's
obligations as a municipality, and further provided, that neither party shall be
obligated under this provision to meet more than twice in any calendar year. Further,
in addition, during any period in which there are Existing Bonds outstanding, the
HHC Board of Directors agrees to exercise its committee appointment authority in a
manner such that at all times during that period, an individual concurrently serving in
one of the following roles at the City (Mayor, City Administrator, City Finance
Director or City Controller) and selected by the City is also serving as a member of
the HHC audit committee. HHC shall have the right to remove the appointed audit
committee appointee for reasonable cause, provided however, that the removed
committee member is immediately replaced on the committee by another individual
holding another of the qualified roles at the City as the City shall select.
10. Representations and Covenants of City City hereby makes the following
representations and covenants as of the date of this First Amendment and on the
Effective Date of this First Amendment.
10.1 Power and Authority City has the power and authority to execute and
deliver this First Amendment, and to carry out the transactions contemplated herein.
The Hutchinson City Council, acting on behalf of City in connection with this
Agreement, is the properly appointed, acting and duly authorized governing body of
City, and is acting in accordance with the provisions of all applicable laws and
regulations.
10.2 First Amendment Valid and Binding This First Amendment is duly
executed and delivered and is a valid and legally binding obligation of City
enforceable in accordance with its terms. The execution and delivery of this First
Amendment does not, and the consummation of the transactions contemplated hereby
will not, result in the creation of any lien, charge or encumbrance or the acceleration
of any indebtedness or other obligation of City, and are not prohibited by, in violation
of or in conflict with any provisions of, and will not result in a default under or a
breach of (i) any constitutional provision affecting City; (ii) any ordinance, law or
regulation; or (iii) any order, decree or judgment or any court of governmental agency
to which City or the Health Care System is a party or is bound.
11. Representations and Covenants of HHC HHC hereby makes the following
representations and covenants as of the date of this First Amendment and on the
Effective Date of this First Amendment:
1 � to-)
11.1 Formation of HHC HHC is a nonprofit corporation duly organized
and in good standing under the laws of the State of Minnesota. HHC has the power to
lease and to own assets and to carry on its business as contemplated under this First
Amendment.
11.2 Power and Authority HHC has the power to execute and deliver this
First Amendment and to carry out the transactions contemplated herein. All corporate
actions required to be taken by HHC to authorize the execution, delivery and
performance of this First Amendment and all transactions contemplated hereby have
been duly and properly taken.
11.3 First Amendment Valid and Binding The First Amendment has been
duly executed and delivered and is a valid and legally binding obligation of HHC
enforceable in accordance with its terms. The execution and delivery of this First
Amendment does not, and the consummation of the transactions contemplated hereby
will not, result in the creation of any lien, charge or encumbrance or the acceleration
of any indebtedness or other obligation of HHC, and are not prohibited by, in
violation of or in conflict with any provisions of, and will not result in a default under
or a breach of (i) any contract, agreement or other instrument to which HHC is a party
or is bound; (ii) any ordinance, law or regulation; or (iii) any order, decree or
judgment or any court of governmental agency to which HHC is a party or is bound.
12. Condition Precedent to Effectiveness of First Amendment The effectiveness
of this First Amendment is expressly conditioned upon the consummation of the
Transaction, which is currently anticipated to occur on January 1, 2013, and the
prepayment contemplated in Section 2 of the First Amendment (the "Prepayment ").
On the date the Transaction is consummated (the "Effective Date "), and provided the
Prepayment has occurred, this First Amendment shall automatically become
operative. Neither Party shall have any obligations to the other under this First
Amendment until the Effective Date. Upon request, each Party agrees to sign a
declaration confirming the Effective Date of this First Amendment
13. Condition Subsequent Within ninety (90) days of the Effective Date
referenced in Section 12 above, HHC shall have completed and filed all documents
required by the Internal Revenue Service ( "IRS ") and necessary to support document
the conclusion of the Parties that the Prepayment constitutes an approved remedial
option (within the meaning of applicable IRS regulations) with respect to the Existing
Bonds and a copy of that documentation and communications with the IRS in
connection therewith has been provided to City.
14. City's Costs of Entering First Amendment On or before the Effective Date of
the First Amendment, HHC shall pay City's reasonable, direct, out of pocket
transaction expenses, including reasonable legal and consulting fees incurred by the
1 I LQ—)
City in connection with the negotiations and transactions in connection with this First
Amendment.
15. Ratification Except to the extent specifically set forth in this First
Amendment, all provisions of the Lease and Agreement remain unmodified and in
full force and effect.
16. Successors and Assigns This First Amendment shall be binding upon and be
enforceable by City and HHC and their successors and assigns.
17. Indemnification In the event that the interest on any Tax Exempt Bonds is
included in gross income of the holders for federal income tax purposes for any
reason, and that fact results in expenses or costs of any kind being incurred by City,
HHC agrees to indemnify the City with respect to any such expenses or costs and to
reimburse the City within 60 days following receipt of notice from the City that such
expenses or costs have been incurred.
18. Counterparts This First Amendment may be executed in any number of
counterparts, all of which shall be considered one and the same First Amendment,
even though all parties hereto have not signed the same counterpart. Any party shall,
however, deliver an original signature for this First Amendment to the other party
upon request.
►�c-Q-)
IN WITNESS WHEREOF, the parties hereto have executed this instrument as of
the day and year first above written.
CITY OF HUTCHINSON
By: _
Its
And by:
Its
[Notary]
HUTCHINSON HEALTH CARE
By:
Its
And by
Its
[Notary]
THIS INSTRUMENT WAS DRAFTED BY
tb. us.7765061 02
Lck—)
EXHIHT'f A
Legal Description of the Land
Hospital Land (which also encompasses Medical Office Building Land):
Beginning at the NW corner of the NW Quarter of Section 7, TI 16N. R29W. Thence South
along the West line of said NW quarter 1.t distance of 633 feel to the point of beginning of the
parcef to he described. Thence. continuing South along the West line of the NW quarter, a
di.;lancc 44 5 feet to the westerly extension Oft lie North Right of Way tine of Cell mry Ave.
SF. Thence Fasterly. along the North Right of Way line ol'Century .Ave. SF a distance of 1218.3
I co, - ( hence North. a distance of 500.2 feet to die centerline of Freemnni Ave. SF. 'Thence West,
along the centerline of Frcemont AN c. SE. a distance of 1221.1 feet to the point of beginning and
there terminating. F'.xclusive of existing Road Right of Way.
Nursing home Land:
fhc followirw described Real 8state, situated in the County of Mcleod and State of Minnesota,
cicscrihed as follo+,s, to -wit: Beginning at a point 1138.4 feet wet and 293 feet north of the
southeast corner of Lot 12_ Auditors Plat of the South I lalf Section 30 and the North Hall of
Section 3L Township 117 N, Range 29 W. according to the plat thercnf on file and of record in
the (0fice of the Register of Deed of Mcleod County, Minnesota: thence north 358.9 feet to the
north line of said Lot l2: thence west along said north line of I,ot 12 a distance of 74.2: to the
castciiy 11311. of rvay tine ofTrunk Hw,v No. 15: thence southerly along said custerls right of way
line 160.6 fret thence east 128 feet to the point of beginning
A \D
I,ot 12 Lscepi tracts South 260 feet of West 268 feet and 167.5 feet X 260 Net and 260 feet X 90
lint and .75 acres in Nonliwest Corner. Auditor's Plat of I.ot 10, Auditor's Plat South Half
Section 30 and North Huff Section 31- 117 -29
;AND
'That part of l,oi 13 of the Auditor's Plat of the South Half of Section 3U and the North Halfol
Sccuun "i I. Tot+ -nship 117, Range 29, described as follows: Commencing at the Southwest
corner of laid Lot 11. thence easterly along the south line of said I.ot 13 a distance L4771.18 feet
to the point of hea inn ing ofthe land to be described: thence northerly dellectine to the left 90
deereei 00 minutes 00 seconds. 465.00 feet; thence westerly, parallel with said uruth Iinc. 266.75
abet to a point 370.00 feet easterly, as measured parallel with .aid moth line from the cnsterly
right of way Ilnc of State Hwy No. IS, thence nordterl) 98.72 feet to the south end of Line A:
(said Line A is described as commencing at the intersection of the easterly right of wav line of
state tlwv No. 15 and the north line of Lot 14 ursaid Auditor's Plat: thence southerly along said
rw-ht of tray line. 13990 feet: thence easterly, parallel with said north line, 3:4.48 feet: thence
eautherly, deflecting to the right 90 degrees 09 rninutes 00 seconds, 220.13 feet to the north line
of said I.oi 13 and the beginning of said Line A: thence southerly, along a prolongation of the last
described course. 186.44 feet and said Line A there tenninatingi thence northerly. along said I i,;c
A. 186.44 feet to the north line of said Lot 13: thence easterly, along said north line of Lot 13,
n46-16 feel to the northeast corner of said I,ot 13: thence southerly, along the east fine of said Lol
1 + LQ-)
'1 feet to the southeast corner of said Lot 13: thence westerk, alonL . the south line of said
Lot [),a distance of 547.75 feet to the Mint of beginning.
A loo a 60.u0 foot wide easement for access to the aborc described tract of land. I'he west line of
said easement is described as commencing at the intersection of the casterh right of way line of
State Hwy No IS and the north line of Lot 14 of said Auditar's Pta.t: thence southerly along said
right oftray line 139.00 feet: thence easterly, parallel with said north Tine of Lot 1.g a distance of
359.00 feet to the beginning of said west line of the easement: thence southerly, deflecting to the
right 90 degrees 02 minutes 00 seconds, 220.13 feet to the nudh line ot'said Lot 13 and said west
line there terminating. (NCSIT:: The 60.00 foot casement lies outside the cin limits)
AND
The following described Real Estate, situated in the County of McLeod and State of Minnesota,
described as follows, urwit: That part of Lot 13 of the Auditor's Plat of the South Half of
Section 30 and the North I lalf of Section 31. Township 117 N, Range 29 `vV, described as folloos:
Comtnencim, 31 the southwest corner of said Lot 13, iaid southwest comer being at the
intersection of the south line of said Lot 13 and the west line of the southeast quarter of said
Section 30; thence easterly, along said south line a distance ol'771.I8 feet to the point of
beginning of the land fo be described: thence northerly, deflecting 90 degrees 00 minute:. 00
;cc onds left. a distance of 465.00 feet: thence westerly, parallel with said south line, a distance of
266.75 feet to a pint 370 feet easterly, as measured parallel with said south line, of the easterly
right of wac line of State Hwy No. 15: thence southerly, parallel with said right of way line. a
distance of 466.39 feet to said south line of Lot l 3, thence easterly, along said south line. a
d1St3oee of A) 1.20 feet to the point of beginning
Shopping Center Land:
Lots One (1) and I wo l2) in Block One (1) in CEDAR ACRES SUBDIV ISION. uaoording to the
plat (h crew on file and of record in the Office of the Registrar of Titles. Mcleod Countyv,
Minnesota. Incepting therefrom the following described tiacC
Beginning it the Northwest corner of said Lot I. thence Easterly, along the North line of said Lot
I a distance of 222.71 feet; thence Southerly, dctlec(ing m the right 89 degrees 18 minutes 43
seconds 200.01 feet to the South line of the North 200.00 feet of said Lot l: thence Westerly.
along said South line of the North 300.00 feet of Lot t a distance of 72157 Cect to the West fine
of Said Let I : thence Northerly, along said West line of Lot i a distance of 200.02 feet to the point
of beginning.
Dassel Medical Center Land:
tots I I & 15, Bhrok 6. Village of Dassel
I ots 16 & I7. Block 6. Village of Dassel
Regional Eye Land:
Lot 8, Block 2. Cedar Acres Subdivision
1 1(-)
Auxiliary Land.
22 feat north of southern 22 feel 8 inches. Lot 8. Block 49, North Hall of Cite
Birchwood Property:
Lot 1, BILQk I_Stearns Woods
Senior (lousing Property:
Beginning at the southeast comer of Section 7 Township 116 Range 29, thence west
along the south litre of said Section Seven (7), 2476 feet to a point marked by a stone
set in the public road; which is 1376.2 feet east of the west line of the Last Hall ofthe
Southwest Quarter of said Section 7; thence north 778.6 feet to a point marked by an
iron pipe 1376,2 feet east of the west line of the East Half ofthe Southwest Quarter of
said Section 7: thence f -;ast parallel to the south line of said Section Seven (7) 2:377.1
leci to the center line of a public highway. known as the Hutchinson and Glencoe
road: thence southeasterly along the center line of said road to the south line of
Section Light (8) "1 owrtship One I lundred Sixteen (t 16) Range Twenty -nine (29);
thence trest along the south line of said Section Eight (8) 264 feet to the place of
beginning. containing 45 acres, more or leas, in the County of McLeod and State of
Minnesota
hsceptutg thcrcl}om the following:
'That part of I_ot 12 of Auditor's Plat of Section 7, Township 116 North, Range 29
Nest and that part of the Southwest Quarter of the Southwest Quarter o1 Section 8,
Township 1 16 Nonh, Range 29 West described as follows:
Commencing at the southeast corner ofsaid Section 7; thence Nest, assumed bearing,
❑long the south line ofsaid Section 7, a distance of475.:6 feet: thence North 490.1 2
feet to the point of beginning of the land to be described, thence continuing North
288.48 feel m the north line of said l.ot 12; thence East, along said north line, 383.32
feet to the center line of County Highway No. 25; thence southeasterly, along said
center line, 317.70 feet to a point hearing Fast from the point of beginning; thence
West 516.38 feet to the point ofbeginning.
(A)
EXHIBIT B
Excluded Assets
No Excluded Assets
� � L)
EXHIBIT ('
Motor Vehicles
- T9 - 96 -
'
— Dodge Caravan Van
Ford Ambulance
2000 —
Ford Ambulance
Ford F250 PickupT
2001
�_Dod Ram Pickup'
2003
GMC Sierra Pickup
2005
Ford Ambulance
2007
1 Ford E450 Ambulan
IFTNKILSEB82012
6Y 8 1 S22 75 30
4 V6
A r.04,
1 FDXE45P37D,
ID86F24K47131
I I (r,-)
EXHIBIT D
Operating Parameters
On or before the 150th day after the end of HHC's Fiscal Year, HHC will submit to the City
its computations and certification of compliance with each of the following parameters (the
"Operating Parameters ") based on financial results audited by a firm of qualified Certified
Public Accountants:
(1) Maximum Annual Debt Coverage Ratio of at least 1.3 times.
(2) Days Cash on Hand of 60 days.
If HHC is not in compliance with any of these Operating Parameters when such
computations are due, the City may require HHC to engage, within forty-five (45) days of
the City's written notice, a management consultant mutually selected by the City and HHC
(the "Consultant ") for the purpose of reviewing the deficiency and making recommendations
regarding the operation and administration of the health care system. HHC shall give full
and prompt consideration to the Consultant's recommendations and, to the fullest extent
feasible and consistent with HHC's charitable mission, its obligations under this Agreement,
and the interests of the community it serves, HHC shall undertake its best efforts to
implement such recommendations. Notwithstanding the foregoing, HHC shall take no action
pursuant to its Workplan or in response to the Consultant's recommendations that would
jeopardize HHC's 501(c)(3) status, compliance with bond covenants under any Existing
Bonds or any future financing issued pursuant to Section 17.10 of the Lease as amended, or
its adherence to legal, regulatory or accreditation standards and requirements. So long as
HHC fails to satisfy any of the Operating Parameters, HHC will provide to the City, not later
than on the last day of each fiscal quarter, or at such other interval as HHC and the City may
agree, a letter from the Consultant (if engaged) to the effect that in his or her judgment, HHC
is implementing such recommendations in orderly fashion. HHC's adherence to the
requirements of this paragraph, including HHC's continued best efforts to implement any
recommendations of the Consultant, shall be deemed to cure any failure to satisfy the
Operating Parameters.
Amendments
The parties acknowledge that the Operating Parameters have been designed as indicators of
financial or quality jeopardy under current market conditions. It is also acknowledged that
the Operating Parameters are also based on Generally Accepted Accounting Principles
( "GAAP ") that currently exists. HHC and the City shall, from time to time, amend the
Operating Parameters as necessitated by changes in GAAP and market conditions in order to
maintain their status as indicators of financial or quality jeopardy, taking into consideration
I � Lam)
the performance of similarly situated nonprofit corporations having comparable operations to
HHC's.
Certain Definitions:
Days Cash on Hand: means the result of dividing the Unrestricted Liquid Funds of HHC by
daily operating expenses. Daily operating expenses is computed by dividing Total Operating
Expenses less depreciation and amortization expense for such Fiscal Year by the number of
days in that Fiscal Year.
Existing Bonds: The Bonds defined under Section 1.18 of the Lease as amended.
Fiscal Year: Each 12 month period ending on the date specified in the Bylaws of HHC.
Currently, the fiscal year ends on December 31.
Generally Accepted Accounting Principles (GAAP): GAAP is the standard framework of
guidelines for financial accounting, as established in the United States of America. It
includes the standards, conventions, and rules accountants follow in recording and
summarizing transactions, and in the preparation of financial statements. GAAP for this
purpose means those guidelines and rules applicable to HHC.
Lease: That certain Lease dated December 31, 2007 by and between City of Hutchinson and
Hutchinson Health Care, as amended by the First Amendment and any subsequent
amendments adopted by the parties to such Lease.
Long -Term Debt: All obligations which appear as a long -term liability on HHC's financial
statement in accordance with GAAP, including but not limited to revenue bonds, capital
leases, bank or installment debt, and contracts for deed, plus or minus any amounts for
unamortized discounts /premiums or deferred losses on refunding. However, Long -Term
Debt excludes the debt to the City related to the payment required in Section 3.1 of the Lease
Agreement.
Maximum Annual Debt Coverage Ratio: Net Revenues for a Fiscal Year divided by the
Maximum Annual Principal and Interest Requirement due in future fiscal years. The ratio is
to be computed based on HHC's audited financial statements. For any computation that
requires reference to one or more Fiscal Years prior to the effective date of the Lease
Agreement, the ratio is to be computed using the Net Revenues and Maximum Principal and
Interest Requirement from the applicable Fiscal Year audited financial statements of the City
enterprise Hutchinson Area Health Care.
Maximum Annual Principal and Interest Requirement: The sum of the maximum
principal and interest payments required to be paid in any future Fiscal Year on Long -Term
Debt. If a Long -Term Debt issue has a balloon payment, for the purposes of this
computation that balloon payment is to be amortized over a period of years equal to the
lesser of 30 years less the total number of years that the issue has been outstanding (from
1�
60
inception) prior to the date of the balloon payment, or the remaining useful life of the asset
being financed. For purposes of the preceding sentence, the "remaining useful life" shall be
defined as the number of years remaining until the asset is fully depreciated per the
depreciation schedule maintained by HHC in accordance with GAAP. The interest rate to be
applied during this period is equal to the rate required to be paid on the issue in the fiscal
year preceding the balloon payment. The principal and interest amortization for the Fiscal
Years including and subsequent to the balloon payment is to be computed assuming an equal
annual amortization. If Long -term Debt includes a debt issue that has a variable interest rate,
for purposes of computing future year interest requirements, the interest rate to be used is the
rate in effect at the end of the Fiscal Year for which this computation is being made.
Net Revenues: The aggregate of all operating and nonoperating revenues less Total
Operating Expenses, except excluding (1) depreciation (2) amortization and (3) interest
expense of HHC, all determined in accordance with GAAP, for a Fiscal Year. However, Net
Revenues are to exclude any (1) contribution or investment income that has been restricted
by its donor for endowment (permanently restricted) purposes (2) unrealized gains and losses
on investments (3) extraordinary or non - recurring items including gains or losses on
refinancing, extinguishment of indebtedness, gains or losses of sales or other dispositions of
property not in the ordinary course of business.
Total Operating Expenses: All expenses reported as operating expenses, in accordance with
GAAP, that HHC reports for a Fiscal Year, including (1) depreciation (2) amortization and
(3) interest expense.
Unrestricted Liquid Funds: means (i) unrestricted cash, (ii) cash equivalents, (iii) escrow
funds, if any, under that certain Escrow Agreement effective December 31, 2007 by and
between HHC and the City of Hutchinson, and (iv) board designated marketable debt and
equity securities, but excluding and exclusive of: (1) all trustee -held funds; and (2) borrowed
funds that are entrusted with a lender.
�P_)
EXHIBIT E
(Excerpt from 2012 Bylaws)
DIRECTORS
SECTION 1.1 Number and method of election The Board of Directors of this
corporation shall consist of an odd number of no fewer than seven (7) and no more than eleven
(11) persons, and, subject to such limitation, the number of members of the Board of Directors
shall be such as may be designated from time to time by the Board of Directors. There shall be
one (1) City Director and an equal number of Physician Directors and Community Directors,
each as defined below. Each category of directors shall be elected or appointed as set forth
below, subject to the limitations in Section 1.2, and in accordance with the nominations process
described in Section 4.5 of these Bylaws.
(a) City Director The City Director shall be appointed by the City Council of the
City of Hutchinson, Minnesota (the "City Council "). This person may concurrently serve as a
member of the City Council.
(b) Physician Directors The Physician Directors shall be appointed by Hutchinson
Medical Center, P.A. ( "HMC "). These persons need not be physicians.
(c) Community Directors The Community Directors shall be elected by the Board of
Directors of this corporation at the annual meeting of this corporation. The majority of the
Community Directors shall be residents of the hospital's Geographic Service Area at the time of
election, and of those, at least one director shall be a resident of the City. The Geographic
Service Area shall mean the area composed of the lowest number of contiguous zip codes from
which the hospital draws at least 75 percent of its inpatients during the previous fiscal year.
(d) Ex Officio Director There shall be one (1) Ex Officio Director, who shall be the
physician serving from time to time as the Chief of the Medical Staff of the hospital. The Ex
Officio Director shall not have voting rights. An Ex Officio Director may simultaneously serve
as a voting City Director, Physician Director or Community Director if appointed or elected as
such.
SECTION 1.2 Board Composition The composition of the Board of Directors is
subject to the following limitations:
(a) Credentialed practitioners At any given time, less than one -half of the voting
directors may be health care professionals credentialed to provide services at the hospital or any
other health care facility owned by this corporation.
L)
(b) Directors of other systems At any given time, a majority of the voting directors
of this corporation shall be persons who are neither: (i) directors of any other health care
providers or health care systems residing outside the hospital's Geographic Service Area; nor (ii)
directors of any single health care provider or health care system.
(c) Employees No employee of this corporation shall be a member of the Board of
Directors; provided, however, that this requirement shall not apply to health care professionals
credentialed to provide services at the hospital or any other health care facility owned by this
corporation.
SECTION 1.3 Terms Except as otherwise provided in Section 1. 1, each director
of this corporation other than the Ex Officio Director shall be elected or appointed to serve for a
term of three years, and, unless the Board of Directors has determined that a successor will not
be elected or appointed, until his or her successor has assumed office; or until the director's prior
death, resignation or removal. Directors (other than the Ex Officio Director) are limited to
serving three consecutive terms. The term of office of the Ex Officio Director shall be
coterminous with his or her term as Chief of the hospital's Medical Staff. The Board of
Directors shall each be divided into three classes as nearly equal in number and category as
possible, so that the terms of office of approximately one -third of directors shall expire each
year.
SECTION 1.4 Compensation Directors shall not receive compensation for
their service as directors; provided, however, that this corporation may reimburse directors
for reasonable and necessary expenses incurred while performing the duties of a director.
SECTION 1.5 Removal vacancies Any director may at any time be
removed with or without cause by the Board of Directors; provided, however, that a City
Director may be removed by the Board of Directors only for cause by the affirmative vote of
two - thirds of the directors of this corporation. For purposes of the foregoing sentence, "cause"
shall mean breach of fiduciary duty. A City Director may also be removed with or without cause
by the City Council. Any director may resign at any time by giving written notice to the Chair or
the Secretary. The resignation shall be effective without acceptance when the notice is received
by the Chair or the Secretary, unless a later effective date is specified in the notice. Any vacancy
occurring because of the death, resignation or removal of a Community Director may be filled by
a person elected by the Board of Directors for the unexpired term of such director. Any vacancy
occurring because of the death, resignation or removal of a City Director or Physician Director
shall be filled by a person appointed by the City Council or HMC, respectively; which shall fill
the vacancy within 60 days following the date the vacancy occurs. All directors elected or
appointed to fill any such vacancies shall comply with the requirements of Section 1.1 and
Section 1.2 of these Bylaws.
-2- � 1 lam)
Marc A. Sebora, City Attorney
Office of the City Attorney 111 Hassan Street
Hutchinson, MN 55350.2522 22
320.587.5151/Fax 320. 2344201
Memorandum
To: Hutchinson City Council Members
From: Marc A. Sebora, City Attorney
Re: Agenda Items I I (b) and I I (c)
Date: October 18, 2012
At the last City Council meeting on October 9, 2012, the Council decided not to exercise its right
of first refusal with regard to the offer being made for the Burns Manor pursing home building
and surrounding parcels of land. Therefore, please find enclosed the following items:
Resolution No. 14059, which is a resolution formally waiving the City's right of first
refusal to purchase the Burns Manor properties and authorizing a conveyance to
Hutchinson Health Care pursuant to the lease we have with Hutchinson Health Care.
This document is necessary to formalize the Council's decision in a recordable form that
can be recorded at the McLeod County Recorder's office for future title purposes.
2. Ordinance No. 12 -697, which is an ordinance authorizing the disposition of the Burns
Manor properties and giving Jeremy Carter power to sign any and all closing documents.
The Hutchinson City Charter requires that if any time city -owned property is sold or
otherwise disposed of, such disposition be done via ordinance.
I ask that you approve these two items so that Hutchinson Health Care can proceed with its plans
for these parcels of land.
Printed on recycled paper -
11(x)
RESOLUTION NO. 14059
A RESOLUTION RELEASING PORTIONS OF CITY OWNED HEALTH CARE
SYSTEM REAL PROPERTY TO HUTCHINSON HEALTH CARE AND WAIVING
RIGHT OF FIRST REFUSAL
WHEREAS, on September 11, 2007, The city of Hutchinson adopted an ordinance
(Ordinance #07 -0473) entering into a lease agreement with Hutchinson Health Care permitting
Hutchinson Health Care to lease certain land and buildings and other property known as "The
Health Care System Real Property "; and,
WHEREAS, said lease contains a provision permitting Hutchinson Health Care to sell or
transfer portions of the health care system real property to third persons after having first
offering the City an opportunity to match the net proceeds of such a third party transfer; and,
WHEREAS, Hutchinson Health Care has received a bona fide third -party offer for the
purchase of the following parcels of the health care system real property:
Attached as Exhibit A
WHEREAS, after due deliberation and consideration of the offer received by Hutchinson
Health Care, the City has determined not to exercise the right of first refusal as set out in the
lease document;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON that the City of Hutchinson does waive its right of first refusal for the sale of
the foregoing enumerated portions of the Health Care system as presented in the offer received
by Hutchinson Health Care and consequently those enumerated parcels in Exhibit A are released
from those parcels listed as "Health Care System Real Property" and shall be transferred to
Hutchinson Health Care.
Adopted by the City Council this 23` day of October, 2012.
ATTEST:
Jeremy J. Carter
Steven W. Cook
1(6)
Exhibit A
Parcel 1
The following described Real Estate, situated in the County of McLeod and State of Minnesota, described as
follows, to -wit: Beginning at a point 1138.4 feet west and 293 feet north of the southeast comer of Lot 12, Auditors
Plat of the South Half Section 30 and the North Half of Section 31, Township 117 N, Range 29 W, according to the
plat thereof on file and of record in the Office of the Register of Deed of McLeod County, Minnesota; thence north
358.9 feet to the north line of said Lot 12; thence west along said north line of Lot 12 a distance of 74.2; to the
easterly right of way line of Trunk Hwy No. 15; thence southerly along said easterly right of way line 360.6 feet;
thence east 128 feet to the point of beginning
Parcel 2
Lot 12 Except tracts South 260 feet of West 268 feet and 167.5 feet X 260 feet and 260 feet X 90 feet and .75 acres
in Northwest Comer, Auditor's Plat of Lot 10, Auditor's Plat South Half Section 30 and North Half Section 31 -117
29
Parcel 3
That part of Lot 13 of the Auditor's Plat of the South Half of Section 30 and the North Half of Section 31, Township
117, Range 29, described as follows: Commencing at the Southwest corner of said Lot 13; thence easterly along the
south line of said Lot 13 a distance of 771.18 feet to the point of beginning of the land to be described; thence
northerly, deflecting to the left 90 degrees 00 minutes 00 seconds, 465.00 feet; thence westerly, parallel with said
south line, 266.75 feet to a point 370.00 feet easterly, as measured parallel with said south line from the easterly
right of way line of State Hwy No. 15; thence northerly 98.72 feet to the south end of Line A; (said Line A is
described as commencing at the intersection of the easterly right of way line of State Hwy No. 15 and the north line
of Lot 14 of said Auditor's Plat; thence southerly along said right of way line, 139.00 feet; thence easterly, parallel
with said north line, 354.48 feet; thence southerly, deflecting to the right 90 degrees 02 minutes 00 seconds, 220.13
feet to the north line of said Lot 13 and the beginning of said Line A; thence southerly, along a prolongation of the
last described course, 186.44 feet and said Line A there terminating) thence northerly, along said Line A, 186.44 feet
to the north line of said Lot 13; thence easterly, along said north line of Lot 13, 846.16 feet to the northeast corner of
said Lot 13; thence southerly, along the east line of said Lot 13, 745.21 feet to the southeast corner of said Lot 13;
thence westerly, along the south line of said Lot 13, a distance of 547.75 feet to the point of beginning.
Also a 60.00 foot wide easement for access to the above described tract of land. The west line of said easement is
described as commencing at the intersection of the easterly right of way line of State Hwy No. 15 and the north line
of Lot 14 of said Auditor's Plat; thence southerly along said right of way line 139.00 feet; thence easterly, parallel
with said north line of Lot 14 a distance of 359.00 feet to the beginning of said west line of the easement; thence
southerly, deflecting to the right 90 degrees 02 minutes 00 seconds, 220.13 feet to the north line of said Lot 13 and
said west line there terminating. (NOTE: The 60.00 foot easement lies outside the city limits)
Parcel 4
The following described Real Estate, situated in the County of McLeod and State of Minnesota, described as
follows, to -wit: That part of Lot 13 of the Auditor's Plat of the South Half of Section 30 and the North Half of
Section 31, Township 117 N, Range 29 W, described as follows: Commencing at the southwest comer of said Lot
13, said southwest comer being at the intersection of the south line of said Lot 13 and the west line of the southeast
quarter of said Section 30; thence easterly, along said south line a distance of 771.18 feet to the point of beginning of
the land to be described; thence northerly, deflecting 90 degrees 00 minutes 00 seconds left, a distance of 465.00
feet; thence westerly, parallel with said south line, a distance of 266.75 feet to a point 370 feet easterly, as measured
parallel with said south line, of the easterly right of way line of State Hwy No. 15; thence southerly, parallel with
said right of way line, a distance of 466.39 feet to said south line of Lot 13; thence easterly, along said south line, a
distance of 301.20 feet to the point of beginning
� � ('0
ORDINANCE NO. 12 -0697
PUBLICATION NO.
AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AUTHORIZING THE
TRANSFER OF MUNICIPALLY OWNED REAL PROPERTY TO HUTCHINSON HEALTH
CARE
THE CITY OF HUTCHINSON ORDAINS:
Section 1. That the municipally owned real property legally described as follows:
Attached as Exhibit A
is hereby transferred and conveyed to Hutchinson Health Care together with all hereditaments
and appurtenances belonging thereto.
Section 2. The City Administrator, Jeremy J. Carter, or his designee is authorized to sign
any and all documents on behalf of the City to effectuate the closing of this transaction.
Section 3. This ordinance shall take effect upon its adoption and publication.
Adopted by the City Council this 13 day of November, 2012.
Steven W. Cook
Mayor
ATTEST:
Jeremy J. Carter
City Administrator
MC)
Exhibit A
Parcel 1
The following described Real Estate, situated in the County of McLeod and State of Minnesota, described as
follows, to -wit: Beginning at a point 1138.4 feet west and 293 feet north of the southeast comer of Lot 12, Auditors
Plat of the South Half Section 30 and the North Half of Section 31, Township 117 N, Range 29 W, according to the
plat thereof on file and of record in the Office of the Register of Deed of McLeod County, Minnesota; thence north
358.9 feet to the north line of said Lot 12; thence west along said north line of Lot 12 a distance of 74.2; to the
easterly right of way line of Trunk Hwy No. 15; thence southerly along said easterly right of way line 360.6 feet;
thence east 128 feet to the point of beginning
Parcel 2
Lot 12 Except tracts South 260 feet of West 268 feet and 1675 feet X 260 feet and 260 feet X 90 feet and .75 acres
in Northwest Comer, Auditor's Plat of Lot 10, Auditor's Plat South Half Section 30 and North Half Section 31 -117-
29
Parcel 3
That part of Lot 13 of the Auditor's Plat of the South Half of Section 30 and the North Half of Section 31, Township
117, Range 29, described as follows: Commencing at the Southwest corner of said Lot 13; thence easterly along the
south line of said Lot 13 a distance of 771.18 feet to the point of beginning of the land to be described; thence
northerly, deflecting to the left 90 degrees 00 minutes 00 seconds, 465.00 feet; thence westerly, parallel with said
south line, 266.75 feet to a point 370.00 feet easterly, as measured parallel with said south line from the easterly
right of way line of State Hwy No. 15; thence northerly 98.72 feet to the south end of Line A; (said Line A is
described as commencing at the intersection of the easterly right of way line of State Hwy No. 15 and the north line
of Lot 14 of said Auditor's Plat; thence southerly along said right of way line, 139.00 feet; thence easterly, parallel
with said north line, 354.48 feet; thence southerly, deflecting to the right 90 degrees 02 minutes 00 seconds, 220.13
feet to the north line of said Lot 13 and the beginning of said Line A; thence southerly, along a prolongation of the
last described course, 186.44 feet and said Line A there terminating) thence northerly, along said Line A, 186.44 feet
to the north line of said Lot 13; thence easterly, along said north line of Lot 13, 846.16 feet to the northeast comer of
said Lot 13; thence southerly, along the east line of said Lot 13, 745.21 feet to the southeast comer of said Lot 13;
thence westerly, along the south line of said Lot 13, a distance of 547.75 feet to the point of beginning.
Also a 60.00 foot wide easement for access to the above described tract of land. The west line of said easement is
described as commencing at the intersection of the easterly right of way line of State Hwy No. 15 and the north line
of Lot 14 of said Auditor's Plat; thence southerly along said right of way line 139.00 feet; thence easterly, parallel
with said north line of Lot 14 a distance of 359.00 feet to the beginning of said west line of the easement; thence
southerly, deflecting to the right 90 degrees 02 minutes 00 seconds, 220.13 feet to the north line of said Lot 13 and
said west line there terminating. (NOTE: The 60.00 foot easement lies outside the city limits)
Parcel 4
The following described Real Estate, situated in the County of McLeod and State of Minnesota, described as
follows, to -wit: That part of Lot 13 of the Auditor's Plat of the South Half of Section 30 and the North Half of
Section 31, Township 117 N, Range 29 W, described as follows: Commencing at the southwest corner of said Lot
13, said southwest corner being at the intersection of the south line of said Lot 13 and the west line of the southeast
quarter of said Section 30; thence easterly, along said south line a distance of 771.18 feet to the point of beginning of
the land to be described; thence northerly, deflecting 90 degrees 00 minutes 00 seconds left, a distance of 465.00
feet; thence westerly, parallel with said south line, a distance of 266.75 feet to a point 370 feet easterly, as measured
parallel with said south line, of the easterly right of way line of State Hwy No. 15; thence southerly, parallel with
said right of way line, a distance of 466.39 feet to said south line of Lot 13; thence easterly, along said south line, a
distance of 301.20 feet to the point of beginning
(C-)
C
TO: Mayor and City Council Members
FROM: John Paulson, Environmental Specialist
Kent Exner, City Engineer
RE: AMERESCO Letter of Intent
DATE: 10/19/2012
City staff has been tracking the progress of potential renewable energy grant opportunities since the completion of the
Westwood Feasibility Analysis that was done during 2011. As you may recall, the results of the Westwood assessment
indicated that without grants or tax credits a renewable energy system was a break even proposition. Staff was directed at
that time to monitor incentives and grant opportunities that could make solar photovoltaic (solar pv) or wind energy
economically feasible. The City discussions with tenKsolar in December 2011 originated from a tax credit that could be
used to bring down the net project costs. The grant referenced below is different in nature but achieves the same goal.
The grant that we are pursuing is the Xcel Energy Renewable Development Fund (RDF). The RDF grant program
was started in 2001 and has awarded $60 million in grants over three funding rounds. In April 2012 Governor
Dayton signed legislation that allowed for the development of another RDF grant round. The RDF grant release has
been delayed due to further Xcel program development and final appointments to the RDF Advisory Board. A
Request For Proposals is expected to be released in November.
Preliminary design of a solar pv system is ongoing by AMERESCO. They are doing this to prepare information that will
likely be needed to assist the City in submitting an Xcel RDF grant application. The next step will be to execute the
"Letter of Intent" which specifies the commitments of all parties. If the City is awarded a grant in the amount that the
City believes makes the project economically viable then Ameresco will begin to develop a Power Purchase Agreement
which will include the proposed scope of work, implementation costs, guaranteed cost savings, project fees, and be
compliant with MN Statute 471.345, Subd. 13. This statute references the Energy Saving Performance Contracting
section of the Minnesota Municipal Contracting Law which does apply to renewable energy projects.
The Letter of Intent commits the City to a cost of $1,250 for the assembly and submittal of the Xcel RDF grant. City staff
will work with AMERESCO and their grant writer to prepare the application. After receiving a grant the next step is to
begin the development of Power Purchase Agreement, as referenced in the Letter of Intent. In consideration of the
resources that Ameresco will devote to the preparation of the PPA, the City agrees to compensate Ameresco $15,000 for
Ameresco's work to develop a PPA ( "Development Fee "). Ameresco agrees to waive the Development Fee if the City
executes a PPA with Ameresco.
The Letter of Intent (LOI) with Ameresco is attached for your review and consideration. The LOI will allow city staff to
work with Ameresco to prepare the grant application once it becomes available. If a grant is received the Council will
have another opportunity to consider proceeding with the development of the Power Purchase Agreement.
City staff welcomes your comments and will assist the council in any way we can.
w�
C
October 23, 2012
Hutchinson City Center
111 Hassan Street SE
Hutchinson, MN 55350 -2522
320- 587.5151/Fax 320.234 -4240
Mr. John Neville
Regional Director — Midwest Region
Ameresco, Inc.
9855 West 78` Street, Suite 310
Eden Prairie, MN 55344
Re: Development of a Solar Photovoltaic System
Dear Mr. Neville:
The City of Hutchinson ( "City ") has chosen Ameresco, Inc. ( "Ameresco ") to develop a
ground -mount solar photovoltaic system ( "System ") at the City's Wastewater Treatment
Plant/Municipal landfill site located at 1300 Adams Street SE. The System shall be installed
under a power purchase agreement between the City and Ameresco or an affiliate and in
accordance with Minnesota Statutes Section 471.345, Subdivision 13.
Scone. Ameresco shall prepare a feasibility study for installation of the System which
shall include a preliminary price range for the power to be generated by the System and sold to
the City. The study and proposed pricing shall consider whether any grant funds from Xcel
Energy's 2012 Renewable Development Fund (RDF) would be available to the City, and the
effect of those funds on the price. We shall also evaluate alternatives on how the City can
maximize the economic value of any grants, including direct payment by the City for non -asset
services involved in the design, permitting, and construction of the System.
The City agrees to cooperate with Ameresco in providing such information as Ameresco
may need for preparation of the feasibility study. Such cooperation shall include but not be
limited to supplying historical utility data, site plans, environmental reports, geotechnical studies
as they relate to the proposed site.
Attached as Exhibit A are preliminary project parameters and a proposed layout of the
solar modules on the landfill site.
Grant. Upon the City's approval of the feasibility study, Ameresco shall work with the
City to apply for grant funds from Xcel Energy's 2012 RDF on behalf of the City. Ameresco is
under no obligation to install the System or perform any additional work unless RDF grant funds
are awarded to the City in amounts sufficient to make the project economically viable. In
Printed on recycled paper -
� � LA)
consideration of the resources that Ameresco will devote to the preparation of the grant
application, the City shall pay Ameresco $1,250 within 30 days after the date of this letter.
PPA. If the expected grant funds are awarded to the City, at an amount mutually agreed
upon, would be sufficient to allow Ameresco to prepare an economically viable PPA for the
City, then the parties shall commence negotiations of a power purchase agreement ( "PPA "). In
consideration of the resources that Ameresco will devote to the preparation of the PPA, the City
agrees to compensate Ameresco $15,000 for Ameresco's work to develop a PPA ( "Development
Fee "). Ameresco agrees to waive the Development Fee if the City executes a PPA with
Ameresco. If the City does not execute a PPA with Ameresco, then the City agrees to pay
Ameresco its Development Fee within 60 days following receipt of the PPA.
Exclusivity The City of Hutchinson agrees to negotiate exclusively with Ameresco for
development of the System. The period of exclusivity shall begin on the date of this Letter and
continue for 90 days after Ameresco provides the first draft of a power purchase agreement. The
exclusivity period shall extend by 90 additional days upon a written letter from Ameresco
delivered to the City before the end of the initial 90 -day exclusivity period.
Each party shall bear its own costs in negotiating the PPA, whether or not the parties
enter into the PPA. In the event negotiations end, the City shall return to Ameresco all drawings
or other design documents provided by Ameresco to City pertaining to the proposed solar
System, and all other documentation regarding the System or otherwise (such as sample
contracts), it being acknowledged by the City of Hutchinson that all such drawings and
documentation are the sole and exclusive property of Ameresco.
Sincerely,
City of Hutchinson, Minnesota
By:
Name:
Title:
Accepted:
Ameresco, Inc.
By:
Name:
iii)
Tifle-4
EXHIBIT A
Preliminar Project Paran-icters
Pro"ect Size: 400 kW DC
Project kW-, 500 I
h 000 to 700,000 kWh (sized appropriatel to be uti-lized entirel on site
Project Site-. it of Hutchinson, MN capped landf-111
PPA Price: 7.37 cents/kWh,, with a 0 - 2% annual prico escalator
PPA Tenn: 10 y ears, -1 y ears (The System would be tumed over to the Cit at the expiration of
the PP A.)
RDF Grant: 40% - 60% of capital cost
Conceptual Site Plan
"JiL"
Hutchinson
MINNESOTA'S MANUFACTURING CITY
MEMORANDUM
Date: October 15, 2012
To: Hutchinson City Council
From: Miles R. Seppelt
EDA Director
RE: Depot Marketplace — local match for grant & resolutions
Honorable Mayor & City Council,
Investigation of the former railroad depot site located at 25 Adams Street SE has revealed that
significant environmental cleanup is needed before it can be redeveloped as the new downtown
Farmer's Market.
Staff has identified a grant opportunity from the Minnesota Department of Employment &
Economic Development that can cover up to 75% of the site remediation costs. The grant
program requires that the remaining 25% of costs come from the City.
As I write this, it is estimated that environmental cleanup costs at the Depot site would be
approximately $500,000. If the grant application is successful it would provide up to $375,000;
leaving $125,000 for the City to cover
I will have a short presentation on the status of the project and an update on projected cleanup
costs at the October 23` City Council meeting.
Council action would be needed to adopt two resolutions: one providing approval for the grant
application and the other committing to the local match. Copies are included in your packet.
If you have any questions or need additional information, please give me a call at 234 -4223
Thank you for your time and consideration.
I I te)
RESOLUTION NO. 14061
A RESOLUTION PROVIDING CITY COUNCIL APPROVAL FOR A GRANT
APPLICATION TO THE MINNESOTA DEPARTMENT OF EMPLOYMENT AND
ECONOMIC DEVELOPMENT
WHEREAS, it is in the best interests of the City to facilitate the environmental
cleanup of the "Depot Site "; and,
WHEREAS, the State of Minnesota Department of Employment and Economic
Development has a grant program available that can assist with said cleanup,
THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA,
That the City of Hutchinson has approved the Contamination Cleanup grant application
to be submitted to the Department of Employment and Economic Development on or
about November 1, 2012.
Adopted by the City Council this 2V day of October, 2012.
ATTEST:
Jeremy J. Carter Steven W. Cook
City Administrator Mayor
iti(C-)
RESOLUTION NO. 14062
A RESOLUTION COMMITTING A LOCAL MATCH
AND AUTHORIZING CONTRACT SIGNATURE
WHEREAS, the City of Hutchinson is applying for a grant from the Minnesota
Department of Employment and Economic Development to assist with the environmental
cleanup of the "Depot Site "; and,
WHEREAS, said grant requires a 25% local match of any funds awarded,
THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA,
That the City of Hutchinson act as the legal sponsor for the project contained in the
Contamination Cleanup Grant Program application to be submitted on or about
November 1, 2012 and that Jeremy J. Carter is hereby authorized to apply to the
Department of Employment and Economic Development for funding of this project on
behalf of the City of Hutchinson.
BE IT FURTHER RESOLVED that the City of Hutchinson has the legal authority
to apply for financial assistance, and the institutional, managerial and financial capability
to ensure adequate project administration.
BE IT FURTHER RESOLVED that the sources and amounts of the local match
identified in the application are committed to the project identified.
BE IT FURTHER RESOLVED that the City of Hutchinson has not violated any
Federal, State or local laws pertaining to fraud, bribery, graft, kickbacks, collusion,
conflict of interest or other unlawful or corrupt practice.
BE IT FURTHER RESOLVED that upon approval of its application by the state,
the City of Hutchinson may enter into an agreement with the State of Minnesota for the
above- referenced project, and that the City of Hutchinson certifies that it will comply with
all applicable laws and regulations as stated in all contract agreements.
NOW, THEREFORE BE IT FINALLY RESOLVED that the Mayor and the City
Administrator are hereby authorized to execute such agreements as are necessary to
implement the project on behalf of the applicant.
Adopted by the City Council this 23r day of October, 2012.
ATTEST:
Jeremy J. Carter Steven W. Cook
City Administrator Mayor
MEMORANDUM
DATE: October 17, 2012 for the October 23, 2012, City Council Meeting
TO: Hutchinson City Council
FROM: Dan Jochum, Planning Director
SUBJECT: Discussion on the ordinance allowing garages over 1,000 sq. ft. by conditional use permit
Background:
There has been some discussion recently on Section 154.026 — Accessory Buildings, in the Zoning Ordinance.
The ordinance states: "No accessory building or garage per single- family homes shall occupy more than 25%
of a rear yard, nor exceed 1,000 square feet of floor area. Garages which exceed the aforementioned
maximum may be allowed with a conditional use permit'. There have been several conditional use permit
requests in recent months for garages over 1,000 square feet. Does the City want to allow additions to garages
or new garages over 1,000 square feet? Is a 1,000 square foot garage sufficient for the vast majority of
residential storage needs?
Planning Commission Meeting:
The Planning Commission discussed the item at their October 16 meeting.
Recommendation:
After discussion, the consensus of the Planning Commission was not to amend the ordinance and leave it as it
is.
The Planning Commission felt there enough safeguards in place with setbacks, lot coverage maximums, and
the existing Conditional Use Permit Process to allow garage over 1,000 square feet without having negative
impacts to surrounding residences.
Staff recommended that this issue be forward to the City Council for further discussion and to make the City
Council aware of the discussions that took place at the Planning Commission level.
Staff will be available to answer questions regarding this issue at the October 23, 2012 City Council Meeting.
Planning, Zoning, and Building Dept. Monthly Report
September 2012
Building Department Permit Activities
Commercial Remodel: Hutchinson Utilities foundation & structural seal $380,000, Cash Wise parking lot $202,000 *Started tracking Plan Review June 1"
2 New Single Family:
Other Building Inspection Activities:
Planning, Zoning, and Building Department— Other Activities
Facilities Management/Maintenance Activities:
Evergreen Meals served in September, 2012
Park Silver
Week Of Hutchinson Towers Lake Glencoe Brownton Stewart
912011
912012
2011 Year to Date
2012 Year to Date
Total Number Inspections
185
114
486
914
Total Number Plan Review
69
10 *
69
24
Building Permits Issued by Type
Number of
Permits &
Valuation
Number of
Permits &
Valuation
Year to Date
Number Permits
& Valuation
Year to Date
Number Permits
& Valuation
Commercial (new)
0
0
1 - $1,450,000
3-$11,900
Commercial Additions/ Remodels
11 - $273,100
10 - $631,500
79 - $2,355,320
64 - $2,747,000
Industrial (new)
0
0
0
0
Industrial Additions/Remodels
0
1—$14,600
1 - $8,500
2-$858,500
Fire Sprinkling
1 -$4,900
0
2 - $139,700
2-$1,600
Total New Residential Units (Single Family, twins, townhomes)
1 -$267,500
0 2
2-$522,500
4 - $655,140
Residential misc. additions, repairs, remodels, etc
16 - $163,900
6-$57,300
119 - $735,262
88 - $675,264
Set fee permits reside, reroof, window replacement, misc. *
97
55
435
478
HRA Permits
6-$163,400
1 - $38,000
14 - $363,400
12 - $118,946
Subtotal Building Permits:
$872,800
$741,400
$5,574,682
$5,074,450
Mechanical
20-$38,949
20-$24,673
129- $2,168,322
117 - $1,120,624
Plumbing*
6
7
42
55
Signs*
4
5-$80
58
77-$188
Total Permits issued and valuation
162- $911,749
105 $766,153
883 - $7,743,004
900 - $6,195,262
* Set fees not included in valuation
Commercial Remodel: Hutchinson Utilities foundation & structural seal $380,000, Cash Wise parking lot $202,000 *Started tracking Plan Review June 1"
2 New Single Family:
Other Building Inspection Activities:
Planning, Zoning, and Building Department— Other Activities
Facilities Management/Maintenance Activities:
Evergreen Meals served in September, 2012
Park Silver
Week Of Hutchinson Towers Lake Glencoe Brownton Stewart
911-918
205
126
55
116
67
50
919-9/15
228
162
69
160
69
56
9/16--9/22
256
168
77
153
70
67
9/23-9/30
248
168
61
172
63
69
Total
937
624
262
601
269
242
Total Meals served in September -2,935
Dates Closed: 9/3/2012
Planning, Zoning, and Building Dept.
Monthly Report for September, 2012
Page 2
Planning and Zoning Monthly Activities Month[Year: September, 2012
Activity
Number
Additional Info.
Number of Planning Applications Reviewed and
2
Conditional use permit garage over 1000 sq. ft — 22 McLeod Ave
Processed
Rezone Burns Manor property (withdrawn)
Number of Joint Planning Board Applications Reviewed
1
Conditional use permit for a church use in 1 -1 district
and Processed
Number of Planning Commission Meetings
0
Number of Joint Planning Meetings
0
Number of Zoning Reviews for Building Permits
4
Number of Land Use Permits Issued
10
Number of Zoning Review for Sign Permits
5
Number of Predevelopment/Pre Application Meetings
2
Animal Ordinance Review
Erosion Control /Grading permit meeting
Number of Misc. Planning Meetings
14
2- Management team meetings
Conf. call w /SEH on Comp Plan
2 -City Council meetings
Conf. call meeting Transportation Plan
2- Downtown plan meetings
Wellness Committee
Imagine Hutchinson open house
Evan Wilson — house on South Grade Rd
Meeting McKinstry Civic Arena
Subdivision /Development meeting
Attended MNAPA Conference
Number of Zoning Enforcement Cases
22
17 -sign violation letters
Dirt pile on Wert property
Sign Violation follow -up
Met with Holiday manager
Pizza Hut letter
Patio without permit letter
Number of Walk -In Customers Served
342
Site Visits
5
Follow -up on Cars on Patrol — Michigan Ave.
1170 West Shore Dr — swimming pool
Glen St property line issue
1235 Rolling Oaks — no permit
18 Jefferson
Misc Activities — Plannin¢ Director Dan Jochum attended the Minnesota State Plannine Conference in Alexandria.
To: Mayor and Council
From: Candice Woods, Liquor Hutch Director
Date: 10/01/12
Re: Quarterly Report July — September 2012
2012
2011
Change
Year to Date Sales: $3,876,606
$3,680,426
5.3% increase
Liquor $1,251,944
$1,197,859
4.5% increase
Beer $1,985,172
$1,877,989
5.7% increase
Wine $ 557,859
$ 524,196
6.4% increase
Year to Date Gross Profit Dollars:
$961,733
$905,195
6.2% increase
Customer Count:
167,178
161,605
3.4% increase
Average Sale per Customer:
$23.19
$22.77
$0.42 increase
Gross Profit Percentage:
24.81%
24.60%
0. 21 % increase
(Note: Industry Benchmark for GP% = 23 %)
Third Quarter Store Activity Highlights:
• Annual 25% Off Wine Sale July 23rd — August 4th produces record sales.
• Liquor and Wine Department resets done to accommodate Holiday packages.
• Beer Cooler resets done to accommodate Fall packages.
• September Grapevine Wine Tasting produces $520 in sales.
• 18 additional In -Store Tasting Events held throughout the third quarter.
Further details of all statistics have been provided to the Administrative Department. Please feel free to contact me
with any questions or requests for additional data.
I Z-«)
CITY OF HUTCHINSON
Financial Report - GENERAL FUND
For the month of September, 2012
SUMMARY FINANCIAL STATEMENT:
2012
2012
2012
2012
2011
2011
Category
Month of
September
Approved
Budget
% Used
September
Approved
% Used
September
YTD
Budget
Balance
YTD
Budget
REVENUES:
4005
Taxes &Penalties
-
2,301,076
4,491,446
2,190,370
51.2%
2,142,863
4,491,446
47.7
4050
Licenses
124
52,209
53,500
1,291
97.6%
47,140
51,300
91.9%
4070
Permits
12,987
137,107
158,950
21,843
86.3%
137,886
246,600
55.9%
4100
Inter ovemmental
56,658
1,001,715
1,194,876
193,161
83.8
1,137,569
1,144,277
99.4%
4250
Char es for Services
80,303
1,038,175
1,852,400
814,225
56.0%
1,019,039
1,843,596
55.3%
4400
Fines & Forfeitures
4,805
42,067
45,000
2,933
93.5%
34,475
45,000
76.6%
4620
Investment Earnin s
5,568
35,000
29,432
15.9%
85.7%
27,423
286,739
70,000
568,385
50.4%
4700
Reimbursements
28,060
8,530
348,737
773,892
407,152
2,090,376
58,415
1,316,484
37.0%
735,696
2,161,535
34.0%
4800
Transfers
738
5,486
350
5,136
1557.3%
204
400
50.9 ° h
4890
Surcha a
10,000
10,000
0.0%
-
15,000
0.0%
4998
Fund Balance
-
-
TOTAL REVENUES
192,204
5,706 032
10,339 050
(4,633,018)
55.2%
5,569,034
10,637,539
52.4%
EXPENDITURES:
6105 Salaries & Frin a Benefits
527,319
4,923,232
6,633,597
1,710,365
74.2%
5,096,269
6,607,157
77.1%
6200 Su lies, Re airs, Maint.
56,137
586,152
790,835
204,684
74.1%
584,263
761,532
76.7%
6300 Contractual Services
109,949
349,939
462,442
112,503
304,272
465,925
65.3%
° h
6306 Services & Char es
292,930
1,524,943
2,155,664
630,721
70.7 ° k
1,692,762
2,233,927
75.8
-
0.0%
-
-
U. %
6600 Debt Service
-
44,825
-
91,650
92,750
1,100
98.8%
45,525
89,300
51.0%
6700 Transfers
6900 Misc. Expenses
74,567
235,568
203,762
1 31,806
115.6%
165,457
479,698
34.5%
7000 Capital Outlay
-
1,420
-
1,420
100.0%
972
-
100.0%
TOTAL EXPENDITURES
1,106,728
7 712 904
10,339
2,626,146
74.6%
7,889,521
10 637 539
74.2
TOTAL REVENUE OVER
UNDER EXPENDITURES
913 523
2006 872
-
1
100.0%
(2,320,4871
100
COMMENTS:
REVENUES:
Taxes & Penalties The 2012 first half tax settlement received in June is Higher than in 2011 due to the State discontinuing the Market Value
Homestead Credit in 2012.
Intergovernmental This category is reflecting a YTD decrease from last year mainly due to the timing of the Police Pension Aid. We received
the aid in September last year versus October this year; $132,687.
Reimbursements This category is reflecting a YTD increase over last year mainly due to the Workers Compensation premium rebate
received in April, $32,004.
Transfers This category is reflecting a YTD increase over last year due to an increase in the Hutchinson Utilities transfer through
June; $18,960. Also contributing to the increase is the transfer from Hutchinson Utilities related to the 2012 energy tree
program; $12.193
EXPENDITURES:
Salaries & Fringe Benefits YTD expenses are tracking with the budget. The decrease in YTD 2012 from 2011 is due to the payout in 2011 of
severance and vacation balances to the employees who accepted the early retirement at 1 213 112 01 0.
Services & Charges The decrease in YTD 2012 from 2011 is due in part to a timing difference in payment of the 3rd and 4th quarter general
liability insurance premiums; $67,351. Also contributing to the decrease is the 2012 transfer to the Equipment
Replacement Fund; $192,615, which is $48,176 lower than in 2011.
Transfers The City's second half 2012 transfer to HATS was made in September; $44,825. Last year the transfer was made in
October.
Misc. Expenses The 2012 YTD activity includes a payment to the School district for reimbursement of grant funds; $49,933. This expense
is offset 100% by grant proceeds accounted for within Intergovemmental revenue.
The Police Department, in conjunction with the School district, procured a $74,835 grant to install a new surveillance
system in the four Hutchinson schools. Installation of new servers covered by the grant will also give the Hutchinson PD
real -time access to the surveillance equipment. The School district is responsible for the expenses while the City handles
the grant reporting, requests grant funding as costs are incurred and reimburses the School district for grant funds
received. The remaining grant dollars have been reported and received in October 2012; $24,070. `!
1�`C)
ti A(C)
EXPENDITURES BY DEPARTMENT:
2012
Month of
2012
September
2012
Approved
2012
Budget
%Used
2011
September
2011
Approved
%Used
Department
September
YTD
Budget
Balance
YTD
Budget
Mayor & City Council
2,531
26,384
53,814
27,430
49.0%
28,832
51,866
55.6%
City Administrator
29,432
282,230
380,851
98,621
74.1%
395,663
385,766
102.6%
580
9,532
16,000
6,468
59.6%
771
10,000
7.7%
Elections
Finance Department
24,570
273,927
364,529
90,602
75.1%
337,842
381,614
88.5%
Motor Vehicle
21,626
214,213
271,910
57,697
78.8%
222,851
252,887
88.1%
Assessing
61,079
61,079
61,911
832
98.7%
-
61,911
17,072
167,802
233,181
65,379
72.0%
161,365
234,519
68.8%
Legal
11,494
111,973
117,320
5,347
95.4%
117,080
170,830
68.5%
Planning
Information Services
31,680
294,388
452,687
158,299
65.0%
231,873
360,943
64.2%
Police Department
293,139
2,256,439
2,915,131
658,692
77.4%
2,118,913
3,029,871
69.9%
Emergency Management
122
11,306
13,025
1,719
86.8%
8,270
10,000
82.7%
-
7,726
13,450
5,724
57.4%
9,281
13,450
69.0%
Safety Committee
32,949
235,518
296,805
61,287
79.4%
236,340
460,763
51.3%
Fire Department
13,528
127,681
206,188
78,507
61.9%
115,755
155,350
74.5%
Protective Inspections
38,167
364,335
457,614
93,279
79.6%
370,042
463,959
79.8%
Engineering
123,262
1,011,574
1,308,421
296,847
77.3%
1,240,158
1,437,814
86.3%
Streets & Alleys
8,200
77,228
121,698
44,470
63.5%
83,123
131,427
63.2%
City Hall Building
ParklRecreation Administration
14,519
154,412
215,295
60,883
71.7%
158,645
211,546
75.0%
180,826
217,894
37,068
83.0%
186,959
218,893
85.4%
Recreation
12,513
47,698
67,635
19,937
70.5%
49,665
72,990
68.0%
Senior Citizen Center
5,497
Civic Arena
14,129
208,865
326,765
117,900
63.9%
239,047
331,624
72.1%
Park Department
62,627
591,178
721,981
130,803
81.9%
589,293
720,738
81.8%
Recreation Building & Pool
7,153
160,455
187,760
27,305
85.5%
150,389
185,393
81.1%
Events Center
13,066
135,044
231,225
96,181
58.4%
147,008
224,688
65.4%
Evergreen Building
964
7,184
12,305
5,121
58.4%
8,699
13,130
66.3%
40,285
137,528
183,970
46,442
74.8%
137,693
183,759
74.9%
Library
6,703
69,408
108,400
38,992
64.0%
138,868
112,511
123.4%
Cemetery
3,702
59,867
100,235
40,368
59.7%
70,936
101,314
70.0%
Airport
Revenue Department
-
-
50,000
50,000
-
50,000
Unallocated General Expense
215,137
427,105
631,050
203,945
67.7%
334,159
597,983
55.9
TOTAL EXPENDITURES
1 105,728
7,712
10 339 050
2
74.6%
7 889 621
10,637.639
74.2
ti A(C)
Department: Liquor
Fund: jUguor
2012 2012 2012
Approved
Category Month of September Approved September Approved %Used
September YTD Budget YTD Budget
REVENUES:
Sales:
2012 2011 Chancre 2012 2011 Chan
128,621 134,530 4.4%
1,263,037 1,208,328 4.5%
5 7,246 57,461 .0.4%
Wine
Wine
=5%�tem
Beer
2,013,416 1,902,853
0% 2,833 3,662 -22.6%
20,084 -29.0%
Other
Total Sales
128,621
1,263,037
1,705,453
Average Sale per Customer
%
1,208,328
1,705,453
70.9%
4450 Sales - Li uor
57,246
583,506
852,364
Comparisons to the prior year are not effective this year due to the change in accounting.
%
549,462
759,895
72.3%
4450 Sales - Wine
208,688
2,013,4 16
2,601,267
4%
1,902,853
2,681,718
71.0%
4450 Sales - Beer
2,833
14, 256
21,142
6,886
67.4%
20,084
11,142
180.3%
4450 Sales -Other
207
1,456
1,000
456
145.6%
947
3,000
31.6%
4620 Investment Earnin s
2,711
2,000
711
135.6%
1,616
-
100.0%
4700 Reimbursements
397,595
3,878,382
5183,226
1,304 844
74.8%
3,683,290
5161,208
71.4%
TOTAL REVENUES
94,865
934,174
1,248,158
(313,984)
74.8%
635,593
1,223,629
51.9%
Gross Margin
24A%
24.1%
17.3%
23.7%
%
EXPENDITURES:
302,524
2,940,041
3,932,068
992,027
74.8%
3,045,134
3,934,579
6800 Cost of Sales
36,885
352,718
436,850
84,132
1 80.7%
334,719
439,644
76.1
6105 Salaries 8 Frin a Benefits
16,600
8,081
51.3%
8,949
20,400
43.9%
6200 Su lies, Re airs, Maint.
114
8,519
186,500
59,014
68.4%
132,942
168,105
79.1%
6306 Services B Cha es
15,603
127,486
128,035
128,035
D.0%
-
128,048
0.0%
6600 Debt Service
-
420,000
420,000
0.0%
_
451,030
0.0%
6700 Transfers
-
77,671
77,671
0.0%
-
77,671
0.0%
6898 De reciation
'
7,599
3,650
3,949
206.2%
3,402
3,250
104.7
6900 Misc. EX arises
-
355125
3436363
5201,374
1,765011
6601%
3,525147
5,222927
67.5%
TOTAL EXPENDITURES
TOTAL REVENUE OVER
442 019
(18,148)
460,167
- 2435.6%
168.1
61 T79
- 256.2%
UNDER EXPENDITURES
42 470
COMMENTS:
REVENUES:
Sales Total YTD sales are up 5.3% over last year while the YTD customer count is up 3.4 %. The September customer count
decreased 4.5% from last year resulting in a 4.8% decrease in sales for the month. The September decrease is due mostly to
losing two sales days prior to Labor Day in September 2012 versus September 2011.
ia(<)
YTD YTD September September
Sales:
2012 2011 Chancre 2012 2011 Chan
128,621 134,530 4.4%
1,263,037 1,208,328 4.5%
5 7,246 57,461 .0.4%
Wine
Wine
583,506 549,462 5 .2%
5. 208,688 221,932 -6.0%
Beer
2,013,416 1,902,853
0% 2,833 3,662 -22.6%
20,084 -29.0%
Other
Total Sales
14,256
3,874,215 3,880,727 5.3Y. 397,388 417,585 4.8%
YTD Customer Count
167,178 161,605 34% 17,694 18,534 4.5%
-0.3%
Average Sale per Customer
$ 23.17 $ 22.81 1.6% $ 22.46 $ 22.53
EXPENDITURES:
implemented a change in accounting for Cost of Sales and Inventory. We are now accounting for actual inventory
Cost of Sales
In April we
levels where in prior years we updated inventory only at year end. This change will bring the monthly financials in line
monthly
with reports generated by Candice and will present a more accurate Cost of Sales on a monthly basis.
Comparisons to the prior year are not effective this year due to the change in accounting.
Loan payments to Water and Sewer Funds are made in December of each year.
Debt Service
Depreciation
Depreciation is calculated and booked at year -end.
ia(<)
Department: Creekside
Fund: 1C om Ost 2011 2011
2012 2012 2012 2012
Category Month of September Approved Butlget %Used September Approved %Used
September YTD Budget Balance YTD Budget
REVENUES:
Charges for Services
$28,500. The remaining 50% tip fee is expected to be billed in October. This category also includes freight
services;
reimbursement for hauling raw material out of Ramsey County; $46,632. The freight revenue is an offset to the freight
expense in Cost of Sales.
YTD 2012 sales have been very favorable due to the weather. Creekside has sold 285,020 more bagged product YTD 2012
Sales
6,169
127,153
132,000
4,847
96.3%
94,035
20,000
470.2%
4250 Cha as for Services
Bagged ( #of bags)
179,124
145,000
34,124
123.5%
108,015
100,000
106.0%
4450 Sales - Bulk Product
14,115
1,759,629
70,595
104.0%
1,543,299
1700,000
90.8%
4450 Sales - us so Product
50,299
1,830,224
66,000
7,742
111.7%
60,304
67,000
90.0%
4450 Sales - Other
2,586
73,742
705
100.0%
1,582
-
100.0%
4620 Investment Eamin s
705
1,000
148
85.2%
1,811
2,000
90.6%
4700 Reimbursements
0
852
73 168
2,211 800
2,103,629
108 171
105.1%
1,809,046
1
95.8%
TOTAL REVENUES
22,635
611,113
769,686
(158,573)
79.4%
326,404
1,011,000
32.3%
Gross Margin
33.8%
29.3%
39A%
19.1%
54.2
%
EXPENDITURES:
44,365
1,471977
1,200,943
271,034
122.6%
1385,214
856,000
161.8%
6800 Cost of Sales
27,361
298,260
478,605
180,345
62.3%
317,520
578,863
54.9%
6105 Salaries 8 Frin a Benefits
24,350
47,651
-95.7%
2,462
52,130
-4.7%
6200 Su lies, airs, Maint.
4,606
23,301
18,651
132.2%
33,770
43,000
78.5 0
d Services
630 Contracted
11,619
76,651
58,000
117,800
63,161
46.4%
87, 697
150,295
58.4%
6306 6 Services &Char as
1,311
54,639
57 800
57,800
0.0%
-
57,800
0.0%
6700 Transfers
8,792
77,594
70,290
147,884
- 110.4%
80,946
146,184
-55.4%
6898 De reciation
11,921
8,500
3,421
140.2%
6,445
12,500
51.6%
6900 Misc. Ex rises
174
-
125,000
125,000
0.0%
23,345
94,000
24.8%
7000 Ca dal Outla
-
68 462
1 812 552
2141 288
328 736
84.6%
1,770,582
1 990,772
88.9%
TOTAL EXPENDITURES
TOTAL REVENUE OVER
37659
436907
- 1060.2%
38463
101772
-3T.
UNDER EXPENDITURES
4706
399248
COMMENTS:
REVENUES:
YTD 2012 includes the sale of the debagger to St. Cloud; $45,000 and 50% of the tip fee from St. Cloud for composting
Charges for Services
$28,500. The remaining 50% tip fee is expected to be billed in October. This category also includes freight
services;
reimbursement for hauling raw material out of Ramsey County; $46,632. The freight revenue is an offset to the freight
expense in Cost of Sales.
YTD 2012 sales have been very favorable due to the weather. Creekside has sold 285,020 more bagged product YTD 2012
Sales
than in 2011, equating to a 21.5% increase. Bulk sales have increased by 7,112 yards YTD 2012 over 2011. In all of 2011 we
sold 1,405,977 bagged product and 9,509 yards of bulk product so we've already outsold last year, however last year was a
poor year due to wet weather.
,RD YTD September September
Chance Yc
Sales;
2012 2011 Chance Ya 2011
21.5% 55,901 58,606 (2,705) -4.6%
Bagged ( #of bags)
1,609,152 1,324,132 285,020
93.3% 1,290 1,568 (278) -17.7%
Bulk (yards)
14,736 7,624 7,112
EXPENDITURES:
Cost of Sales YTD 2012 is higher than 2011 primarily due to the higher level of sales.
Contracted Services The majority of this expense category relates to temporary labor used in operations and marketing The remaining activity
relates to services for turning the compost rows at the St. Cloud operation which we are managing; $13,432.
Transfers Transfers are made at year -end.
Depreciation Depreciation is calculated and booked at year -end. The negative activity all year is due to including depreciation in the cost of
the product, essentially moving the cost from the P&L to inventory on the Balance Sheet.
1 c J
Department: Refuse
Fund: Refuse
2012
zolz
2g11
2011
2012
2o12
Approved
Budget
%Used
September
Approved
%Used
Category
Month of
September
YTD
Budget
September
YTD
Budget
Balance
REVENUES:
7,711
26,000
16,289
29.7%
4,554
29,466
15.5%
41ter overnmental
00 In
0.0%
0.0%
4250 r es for Services
Cha
"
850,913
1.143,100
292,187
74.4%
856,612
1,167,000
73.4%
4450 Sales
95,406
997
100.0%
4,067
100.0%
4620 Investment Eamin s
997
0 0 %
_
0.0%
4700 Reimbursements
95,406
859620
1,169,100
309,480
73.5%
865,233
1,196,466
72.3 ° h
TOTAL REVENUES
EXPENDITURES:
5,000
5,000
0.0%
1,820
5,000
36.4%
6800 Cost of Sales
132,588
148,420
15,832
69.3 %
128,444
143,945
89.2%
6105 Salaries & Fnn a Benefts
13 922
68,700
41 624
39.4%
98,463
122,950
80.1
6200 Su lies, Re airs, Maint.
13,549
27,076
15,000
7,166
52.2%
11,666
31,000
6300 Contracted Services
1249
7,834
658,417
227,191
65.5%
463,487
667,800
6306 Services B Char es
50,335
431,226
55,000
55,000
0.0%
6700 Transfers
_
163,073
163,073
0.0%
264, Bit
0.0%
6898 De reciation
_
286
-
286
100.0%
-
6900 Misc. Ex nses
120
_
0.0%
8,732
154,000
5.7%
7000 Ca ital Outla
-
79175
599011
1,113,810
514,599
53.8%
712612
1389,506
51.3%
TOTAL EXPENDITURES
TOTAL REVENUE OVER
56,490
205-120
469.7%
152,621
193 040
"79.1
UNDER) EXPENDITURES
16 231
260
COMMENTS:
REVENUES:
Intergovernmental This income category Consists of the County reimbursement for the site montior (SCORE). We received the 2nd quarter
reimbursement in August; $7,711 and the 1st quarter reimbursement in October; $4,919. We will request the 3rd quarter
reimbursement at the end of October and expect to receive the funds in November.
Sales YTD sales are tracking to budget.
EXPENDITURES rimanl y to the compost po bag program; $(67,85 ram; We changed our program in
Supplies, Repairs, Maint. The YTD 2012 decrease from YTD 2011 is due p 7).
2011, handing out bags to residents on pre - determined dates at the Fairgrounds and anytime at City Center rather than
delivering door- to-door. History has shown that many bags delivered door -to door were simply being thrown out in the trash.
This change has resulted in a significant savings in bag Cost.
Services & Charges The majority of the decrease in YTD 2012 from YTD 2011 is due to the timing of payments made to Waste Management. YTD.
2012 includes payment for eight months of service where YTD 2011 includes payment for nine months of service. The hauling
Contract with Waste Management includes bi- annual increases to the hauling fees based on the CPI. The increases effective
April 2012 and October 2012 are 0.93% and 0.98 %, respectively.
Transfers Transfers are made at year -end.
Depreciation Depreciation is calculated and booked at year -end.
,V_(C)
Department: 1water
Fund: lWater
2012 2012 2012 2012 2011 2011
Category Month of September Approved Budget %Used September Approved %Used
September YTD Budget Balance YTD Budget
REVENUES:
4005 Taxes
65,074
304,909
252,000
52,909
121.0%
-
-
0.0%
-
0.0%
580
-
100.0%
4020 S ecial Assessments
-
-
0.0%
4100 Inter overnmental
-
9,271
-
9.271
2,755
100.0%
106.6%
-
28,020
-
32,000
87.6%
4250 Char as for Services
1,852
252,694
34,755
1,856,801
32,000
2,347,500
490,699
79A%
1,797,466
2,501,500
71.9%
4450 Sales
3,101
20,000
16,899
15.5%
10,758
20,000
4620 Investment tannin s
-
15,768
19,052
64,017
44,965
29.8%
625
63,802
4700 Reimbursements
60
100.0%
120
4800 Transfers
-
60
TOTAL REVENUES
335,389
2,227 949
2,715 517
487,568
82.0%
1,816 054
2 617 302
69.4%
EXPENDITURES:
6105 Salaries 8 Firm a Benefts
35,439
298,677
443,330
144,653
67.4%
295,198
452,846
65.2%
6200 Su lies, Re airs, Maint.
2,688
64,344
143,975
79,631
1 44.7%
79,827
149,600
53.4%
6300 Consultin
1,099
13,138
50,000
36,862
26.3%
15,950
50,000
31.9%
6306 Services 8 Char as
39,648
253,248
405,550
152,302
62.4%
265,722
485,450
54.7%
1,026,220
1,218,884
192,664
84.2%
1,045,850
1,211338
86.3%
6600 Debt Service
-
43,145
43,145
0.0%
43,145
0.0%
6700 Transfers
-
-
1,020,000
1,020,000
0.0%
-
1.000.000
0.0%
6898 Depreciation
-
50
10,980
15,850
4,870
69.3%
5,428
13,450
1 40.4%
6900 IMisc. Expenses
18,936
250,000
231,064
7.6%
-
240,000
1 0.0%
7000 1 Ca ital Outla
-
TOTAL EXPENDITURES
78 924
1
3,590,734
1,905 192
46.9%
1,707 976
3 645 829
46.8%
TOTAL REVENUE OVER
256 465
542 407
875 21
1 417 624
$2.0%
108 079
1 028 527
-10.5%
UNDER EXPENDITURES
COMMENTS:
REVENUES:
Taxes This income category consists of the Local Sales Tax which was effective January 1, 2012. The YTD 2012 amount shown
above reflects January thm July receipts from the State.
Sales Water sales are tracking slightly above budget while total consumption is flat from last year. Industrial consumption is down
about 23% from last year due mostly to the drop in usage by HTI's production process. Commercial consumption is up about
14% while residential consumption is up 9 %. The dry summer is a factor in the residential and commercial usage increase
with landscape watering.
EXPENDITURES:
Services 8 Charges September 2012 activity includes costs to repair the damaged hydrant at the corner of Hwy 15 and Century next to
McDonalds; $15,678. We received full reimbursement from the truck drivers insurance in October.
Debt Service All debt service payments have been made for the year, including principal payments of $735,000 and interest payments of
$475,884. An adjustment will be made at year end to accrue a portion of 2012 interest expense that will be paid in 2013.
Transfers Transfers are made at year -end.
Depreciation Depreciation is calculated and booked at year -end.
)_(C)
Department:
1wastewater
Fund:
Sewer
Category
2012
Month of
September
2012
September
YTD
2012
Approved
Budget
2012
Budget
Balance
% Used
2011
September
YTD
2011
Approved
Budget
% Used
spreading biosolids on farm fields this year as opposed to hauling to the landfill and incurring fees. The weather is the main
factor in spreading biosolids on the fields. With the wet spring of 2011, we incurred $35,287 in landfill charges to dispose of
LOAD SURCHARGES
biosolids compared to no landfill charges in 2012.
Debt Service
All debt service payments have been made for the year, including principal payments of $1,071,000 and interest payments of
Industrial Users:
3M
HTI
Ohly
YTD 2012
$ 128,564 $
77,027
170,395
REVENUES:
Change
S (10,556)
(200,958)
25,198
%
-7.6%
-72.3%
17.4%
YTD 2012
$ 20,334
-
348,865
YTD 2011
$ 26,338
11,897
422,571
Change
$ (6,004)
(11,897)
73,706
%
-22.8%
- 100.0%
-17.4%
Total
4005
4070
4250
4450
4620
4700
4800
Taxes
Permits
Charges for Services
Sales
Investment Earnings
Reimbursements
Transfers
89,864
-
315,518
32,334
-
421,065
6,700
10,360
2,556,784
4,467
44,412
-
348,000
7,000
R3,636,017
73,065
300
3,360
633,216
15,533
19,605
-
121.0%
95.7%
148.0%
80.1%
22.3%
69.4%
0.0%
-
6,900
1,578
2,832,437
16,155
36,817
-
-
7,500
6,000
3,494,000
20,000
-
63,802
0.0%
92.0%
26.3%
81.1%
-80.8%
100.0%
0.0%
TOTAL REVENUES
437,716
3,043,789
592,228
817%
2,861,576
3,591,302
79.7%
EXPENDITURES:
lies, Re airs, Maint.
WCons ulfin laries & Frin a Benefits
nsultin
rvices&Char es
bt Service
nsfers
reciation
sc. Ex nses
ital Outla
47,157
7,549
5284
39,186
-
450,911
189,235
74,393
435,164
1,339,475
-
-
16,983
-
623,725
405,500
120,000
747,300
1,527,212
43,145
1,620,000
27,000
350,000
172,814
216,265
45,607
312,136
187,737
43,145
1,620,000
10,017
350,000
72.3%
46.7%
62.0%
58.2%
87.7%
0.0%
0.0%
62.9%
0.0%
434,349
298,372
78,640
516,749
1,329,939
-
19,741
-
620,093
404,500
120,000
737,225
1,516,000
43,145
1,620,000
22,600
350,000
70.0%
73.8%
65.5%
70.1%
87.7%
0.0%
0.0%
87.3%
0.0%
TOTAL EXPENDITURES
99.1761
2,506,160
5
2,957 722
45.9%
2
5,433,563
49.3%
TOTAL REVENUE OVER
UNDER EXPENDITURES
338.540
537.628
1 827 865
2 365 493
-29.4%
183,787
(1
10.0%
COMMENTS:
REVENUES:
Taxes This income category consists of the Local Sales Tax which was effective January 1, 2012. The YTD 2012 amount shown
above reflects January thru July receipts from the State.
Sales Sewer sales are tracking above budget but 10% below last year through September The decrease from 2011 is due mostly to
the reduced wastewater from HTI. Revenue from HTI's wastewater flow is down 72% YTD, equating to approximately a
$200,000 decrease. Load surcharge revenue is down $91,607 for all three industrial users with Ohly accounting for the
majority of the decrease; $73,706. The loss in load surcharge revenue is offset by less chemical expense to treat the
wastewater.
EXPENDITURES:
Supplies, Repairs, Maint.
The majority of this expense category is for chemicals, which is tracking below budget YTD and substantially below last year's
expense level. This is due mainly to issues last year with treating high levels of phospates discharged by Ohly. The issue is
under control this year resulting in less expense which in turn results in lower revenue as we billed Ohly for treating the higher
phospate levels.
Services & Charges
YTD 2012 activity is favorable to the budget and to YTD 2011 mainly due to Utilities and Refuse - Landfill Charges. Utilities is
favorable due to only eight monthly payments in 2012 versus nine in 2011. Refuse - Landfill Charges is favorable due to
FLOW REVENUE
spreading biosolids on farm fields this year as opposed to hauling to the landfill and incurring fees. The weather is the main
factor in spreading biosolids on the fields. With the wet spring of 2011, we incurred $35,287 in landfill charges to dispose of
LOAD SURCHARGES
biosolids compared to no landfill charges in 2012.
Debt Service
All debt service payments have been made for the year, including principal payments of $1,071,000 and interest payments of
Industrial Users:
3M
HTI
Ohly
YTD 2012
$ 128,564 $
77,027
170,395
YTD 2011
139,120
277,985
145,197
Change
S (10,556)
(200,958)
25,198
%
-7.6%
-72.3%
17.4%
YTD 2012
$ 20,334
-
348,865
YTD 2011
$ 26,338
11,897
422,571
Change
$ (6,004)
(11,897)
73,706
%
-22.8%
- 100.0%
-17.4%
Total
$ 375,986 $
562,302
$ (186,317)
-33.1%
$ 369,199
$ 460,806
$ (91,607)
-19.9%
EXPENDITURES:
Supplies, Repairs, Maint.
The majority of this expense category is for chemicals, which is tracking below budget YTD and substantially below last year's
expense level. This is due mainly to issues last year with treating high levels of phospates discharged by Ohly. The issue is
under control this year resulting in less expense which in turn results in lower revenue as we billed Ohly for treating the higher
phospate levels.
Services & Charges
YTD 2012 activity is favorable to the budget and to YTD 2011 mainly due to Utilities and Refuse - Landfill Charges. Utilities is
favorable due to only eight monthly payments in 2012 versus nine in 2011. Refuse - Landfill Charges is favorable due to
spreading biosolids on farm fields this year as opposed to hauling to the landfill and incurring fees. The weather is the main
factor in spreading biosolids on the fields. With the wet spring of 2011, we incurred $35,287 in landfill charges to dispose of
biosolids compared to no landfill charges in 2012.
Debt Service
All debt service payments have been made for the year, including principal payments of $1,071,000 and interest payments of
$445,212. An adjustment will be made at year end to accrue a portion of 2012 interest expense that will be paid in 2013.
Transfers
Transfers are made at year -end.
Depreciation
Depreciation is calculated and booked at yearend.
Department: Storm Water
Fund: Storm Water Wil 2011 2011
2012 2012 2012 209 Approved % Used
Category Month of September Approved Bud et %Used September
September YTD Budget Balance YTD Budget
REVENUES:
0.01Y.
4070 Permits
100
1'240
1,240
-
100.0%
0.0%
-
25,651
_
100.0%
4100 Inte overnmenlal
1,000
6,941
794.1%
42,750
-
100.0%
4250 Char as for Services
5,393
7941
613,250
143,974
76.5%
434,986
566,250
76.8%
4450 15ales
52,743
469,276
1,000
324
67.6%
5,375
1,000
537.5%
4620 Investment Earnin s
676
914
100.0%
500
1,650
30.3%
4700 Reimbursements
914
-
58,236
480 048
615 250
135,202
78.0%
509,262
568 900
89.5%
TOTAL REVENUES
EXPENDITURES:
10,898
90,287
205,610
115,323
43.9%
93421
203,770
45.8 °h
6105 Salaries 8 Fein a Benefits
33,100
21,980
33.6%
29,491
33,100
89.
6200 Su lies, Re airs, Maint.
1,073
11,120
1,688
108.4%
640
20,000
3.2%
6300 Consultin
2,085
21,688
20,000
122,250
30,796
74.8%
86,031
104,950
82.OYo
6306 Services &Char as
14,275
91,454
165,340
18,085
89.1%
143,365
165,400
86.
6600 Debt Service
147,255
6700 Transfers
-
90,000
90,000
0.0%
6898 De reciation
-
163
2,200
2,037
7.4%
189
2,200
8.6%
6900 Misc. Ex rises
53
157,000
157,000
0.0%
33,785
120,000
282%
7000 Ca ilal Outla
-
28,385
361,967
795,500
433533
45.5%
386,923
729420
53.0%
TOTAL EXPENDITURES
TOTAL REVENUE OVER
118 080
180 250
298 330
-65.5%
122,339
160 520
-76.2
UNDER EXPENDITURES
29 851
COMMENTS:
REVENUES:
Charges for Services YTD 2011 activity consists of the proceeds from the sale of the Elgin street sweeper; $42,000.
Sales Stormwater fees reflect an increase due to the budgeted 8.3% increase in the fee schedule. YTD fees are tracking with the
budget.
EXPENDITURES:
Supplies, Repairs, Maint. YTD 2011 activity includes sand bagging costs related to flood prevention efforts; $21,242.
Consulting
The majority of the YTD 2012 expense is related to the south central drainage study performed by SEH; $15,751.
Debt Service All debt service payments have been made for the year, including principal payments of $120,000 and interest payments of
$45,340. An adjustment will be made at year end to accrue a portion of 2012 interest expense that will be paid in 2013. We
also paid interest on the Challenger street sweeper in the amount of $6,875.
Depreciation Depreciation is calculated and booked at year-end.
Capital Outlay The 2011 activity represents the first year's lease payment on the Challenger street sweeper, which was reclassed at
12f3112011 to apply the principal payment to Contracts Payable account on the balance sheet and the interest payment to
Interest Expense. The 2012 lease payment was made in February and coded directly to the balance sheet; $26,910 and
Interest Expense; $6,875.
`a(C)
(Department: 1HAT5
Fund: IHATS
2012
zolz
2011
2011
zolz
Month of
2012
September
Approved
Budget
% Used
September
Approved
Category
September
YTD
Budget
Balance
yTD
Budget
REVENUES:
38,221
114,739
131,150
16,412
87.5%
131,350
131,350
4100 Inter ovemmenlat
36,303
338,080
480,000
141,920
70.4%
420,158
380,000
4250 Char es for Services
220
1,000
780
22.0%
506
1,000
4620 Investment Earnin s
1,397
2,000
603
710
2,000
4700 Reimbursements
941
89,650
89,650
-
10x0%
43,525
87,050
4800 Transfers
44,825
120,269
544 085
703 800
159,715
77.3%
596,249
601,400
TOTAL REVENUES
EXPENDITURES:
5,364
52,906
55,375
1469
95.5%
52,467
51,290
6105 Salaries & Fn n is Benefits
59,489
348,118
492,900
144,782
70.6%
444,384
393,900
6200 Su lies, Re airs, Maint.
1,455
1,455
0.0%
-
1,625
6300 Consullin
23,140
97,918
154,000
56,082
63.
93,7
152,58
6306 Services &Cha es
879
70
809
1255.00 %
6900 Misc. Ex nses
_
0.0%
2,000
7000 Ca ital Outla
-
87 994
499,820
703,800
203 980
71.0%
590 639
601 400
TOTAL EXPENDITURES
TOTAL REVENUE OVER
286
44 265
44 265
5 611
-
rriunER1EXPENDITURES
32
-
-
% Used
COMMENTS:
REVENUES:
Intergovernmental This income category consists of the funding from State and County. The State is paying monthly and the County is paying
semi - annually in May and October. The remaining budget balance of $16,412 will be reduced to -0- at year -end as the State
pays monthly.
Charges for Services This income category consists of the fuel sales to various governmental entities and is tracking slightly below budget YTD.
The decrease from 2011 is due in part to Trailblazer Transit no longer using our fuel system.
Transfers This income category consists of the funding from the City.
EXPENDITURES:
Supplies, Repairs, Maint. budget YTDQ he decrease consists
from 2011 s due in part to for use TailblazerT a st no entities
fuelsys em.ing slightly hlly
Services & Charges This expense category consists mainly of Liabithy Insurance, Utilities and Contract Repair & Maintenance. Utility Expense is
trending below budget due to the mild winter.
CITY OF HUTCHINS ON
In vestment Report
Forth e Month En ded Septemb er 30, 2012
Edward aeries
F C8
14" rest
CurTeat
Deft of
Pam of
Par
Cu rrent
Puroase
U nrealized Pre"um
Next
Inadhition
Descripflon
Rate
YWd
ftrchase
Maturity
Value
VaILO
Amount
Gainf _
CA Dato
SMOP Bame
Mone Mark-at
G,CW%
Mone Market
0.010%
$13p399,323.$1 100.0% 1011.ov/.
1,-655,035.88
1,855 035
1.855.035.88
-
NIA
Smilh Barne
CD's
3-300%
3-230%
W1 =09
Mlor.2013
100.W0.00
101 028.W
100,000.00
1,928.00
NIA
Smith Barne
CD's
3.300%
3.230%
0 '1 =C(*
0611 0r9013
100,000-130
101928-00
100!000, 00
1,928.00
WA
Smith Barne
cua
3. 400%
3-380%
WIMC09
0611 Dr2013
100, 000.80
101997.00
100,000. 00
1
WAS
Smith Bame
C Era
0-55a%
0-540%
07)31 MI 2
Oti :- -;013
248.000 DO
248017.36
248, 001.00
17-36
WA
Smith Barr
C Dos
0,55D%
0.450%
07t3112C 1 2
081 7)12013
248,000.00
247.809.04
248,000-00
QM112012
WA
Smith Barnay
CDP$
0.600%
01:590%
QW1 312C 1
Oar 12014
249,000.00
249:L`b 7.23
249.000 01)
57.23
N/A
Smith Barney
Ws
0.800%
0.801%
0W12/2C12
121'1512014
249.000.00
248,4W51
249,00100
�530.49
N/
Smith, Barm
c1l)"s
0,950%
0.940%
02/031N12
02=1.201
248,000.00
248,788-64
248,003-00
7-x.64
NIA
Srnflh Bamey
CM
1.053%
1.040%
0210312012
0210912015
248,".D0
248.788-64
248,01)).00
7".64
MIA
Smith Barne
CD's
0-90%
0.340%
CVOU2012
021 1012015
248.000.00
248.786,16
248.000.00
786.16
NIA
Smith Barne
Wt.
1.100%
1 100%
0 &0 M012
08 15
115.000-00
114,763.10
115,000.00
( 236-90 )
WA
smiti Barney
CD's
0. a w/6
0 aw%
0611612012
0611 51M 15
249,000-00
248,4S4.69
249.000.00
(545,31)
WA
Smile Barne
CD ®s
1. 05 GOA
1.050%
0611312012
0611 _IVX 18
248.000,DO
247,459.36
248,00000
( 640.64 )
N/A
Smit-i Barne
cops
1.100%
1.100%
07t3112012
OEV1 CV2015
248,000.00
247
248, 000.00
(783-68)
NIA
SmFh Barne
CDs
0.800%
0,800%
107131 X01 2
0&1712016
249
248.248-02
249.000-00
J 751.98)
NIA
Smith Barne
CD's
1.250%
1.250%
(171:3112012
0&09M16
145,000.00
144,33445
145.0W 00
(665.55)
NIA
Brom Sam ay
CD' �
1,75A
11750%
071311 ' 7
00,' 0312017
130, . go
129,91-5-60
13 0°1. 00
( 83.20 )
NIA
-Smith Barne
CD's
1-750%
1-7509
07131120'2
^9. 031201 7
247.000-00
246,955-:54.
24/ :���.00
44,46 a
NIA
SrDker'rotall
41.3%
5,524,035-88
5,527,993.74
5:524,03S. 88
3.957.W
Edward aeries
F C8
4.875%
4130%
051131201 1
0111712017
431.000.00
508.5 9,
493.022.83
15,557-17
62,022-83
NIA
Mone Market S2.433.773-45 13.2% S2l9W,707-21 22.3%
broker To
5
3,672.957.86 27.4% 3,669.475-97 27.4%
3,481.89
3.0%
4$1; X
508.560.00
4931022-83
1607-17
52,022.83
1,046,.07010 7.8% 1.047.900.00 7.8%
Wells Far
Mone Market
0.010%
$13p399,323.$1 100.0% 1011.ov/.
$16,722-37
5+ y ears 5, 7'37,942.50 42-8%
9,556.67
9,556.67
9.55667
-
-
WA
Wells Far
PHLB - Step
1,250%
1-250114
0312IJ2012
M, f .QD22
Government Bonds 8%
INVESTMENT WAS CALLED 912112012.: $525,000
X6,000,000. 00 ...
Wel Is Far
FHLB - Step
1, 000%
0.990%
05M212012
051242M 2�
Y-10 COD. 00
390,031.20
39D,000-00
31-20
1112412012
Wel Is Far
FHLB - Step
2.000%
1-990%
0512312012
DW
$7,73,747
A,
INVESTMFJVT WAS
CALLED 9121,12012; S1,000,00-0
M $244.334
W�lla Far
FHLB . step
I-000%
O, W%
0 01
M2'�2DK
8�6.0 u.clo
875.105.00
875,000-00
106-00
12121W12
Wel Is Far
FHLB - Step
1.010%
I-com
QM112012
0 S/ 1 512 02 2-1,
1,000,000.00
1.000,D80.00
1:000.000-00
$0 Co.
1111 U2012
Wel Is Far
FHLB - Step
1.500%
1.500%
CM712012
09.1' 2!7D22
500,000 00
500,565 QQ
5W.000-01)
565.00
12/1212012
WeI13 Far
FHLB - Step
1.000%
0.990%
09104J2012
09V2112022
1.070,000.00
1,070,128.40
1
128.40
121`21/2012
Wel 13 Far
FHLB - Slep
1.000%
1.000%
0,911812012
09/2&2D22
950,000.00
950 .00
950.000-00
1212M01 2
Wel I•} Far
FHLB - Step
1.500%
1.490%
09118=12
1 GKW2D22
950 PDR 00
95Z,LD33'00
950.00000
2.03HO
0110,412013
Eroker Total
42.9%
5,744,556.67
5,747,499-27
5,744.556 67
2.942.60
U88 F inarrall
m0fle Market
0. 130%
569,180.90
569,180.90
50,180-90
NIA
UBS FinarwAall
Taxable Muni
5.300%
5.050%
11 , 241201 0
01101 X20
500,0W.00
524,5}.00
:541.020 00
( 16.340.00 )
41.020=
MIA
UBS Fir ml
FNNA - NTS
1.500%
1.500%
0942112011
0W2112-)16
INVESTMENT WAS CALLED 9t2112012; 5500, +'
LISS Fin zmiial
Taxable Muni
2�40$%
2.310%
0411712012
0110112.)17
500.000.00
521,390-0.0
524, 500.00
(3,110.00
24,500.00
MIA
Biroker Total
12.1%
1,569.18010
1,615,250.,90
1,634.700.90
( 19,450= )
65.520.00
TOTAL INIVESTMENTS
10041
11-268,773AS
S 13,3",323.01
$ 13,396 316.28 $
3,�
5 127, 2-83
PORTFOLIO BY PRODUCT TYPE
I MATU R ITY SCH EDUL E
91=2012 U/B of $13142012 % of
Monthl
Maturi Current Valm %
Pr duenT
Total Vialut Total Total Valise TOW
ch-ari
Lez5 than I y ear $3,235,452-85 24_
1 - 2 �*a-s 773,747.23 5-8%
Mone Market S2.433.773-45 13.2% S2l9W,707-21 22.3%
1,$556,933-76)
5
3,672.957.86 27.4% 3,669.475-97 27.4%
3,481.89
2 - 3 y ms 2.101,W4.44 15-79k
GOVeMMent BORCIS
6.246,522,60 46.6% 5,67:5.518.36 4:12. 4
571.004-24
3 - 4 t sars 144,334.45 1 1%
Municipal gondE
1,046,.07010 7.8% 1.047.900.00 7.8%
1, 830 2
4 - 5 d ears 1 x,842, 34 1D,5%
TOTAL
$13p399,323.$1 100.0% 1011.ov/.
$16,722-37
5+ y ears 5, 7'37,942.50 42-8%
TOTAL $13,399 100.0%
$ 7,000,000.00
M u ni cip a[ Bonds
Government Bonds 8%
X6,000,000. 00 ...
Mone Marx x
CD's
I
$7,73,747
A,
M $244.334
so,cw) -
Less than 1 year 1-2 2 - � y ears 3 - 4 y ears 4 - 5 wears 5+ Y"rs
Resource Allocation October 2, 2012
4:00 PM
Committee Hutchinson City Center
Attendees: Steve Cook, Jeremy Carter, Kent Exner (Committee Members)
Dolf Moon, John Olson, Miles Seppelt, John Paulson (Contributing Pa rticipants)
Meeting Minutes
Solar PV Project — review proposed Letter of Intent and future considerations
John P. reviewed Ameresco's draft Letter of Intent to form a formal relationship with the City in order to purse a grant opportunity for a
potential solar energy generation project. At this point, City staff has provided feedback regarding this document to Ameresco, and we
await their response /approach.
2. Watershed District — review approach to engage policymakers, citizens and stakeholders
- John P. and Kent E. provided and reviewed a copy of the summary of the City Council workshop meeting that was held a couple of
months ago to address the potential formation of a watershed district within the South Fork of the Crow River's drainage basin. RAC
members agreed that City staff should meet with interested citizens/organizations to potentially develop a grass -roots approach to further
pursuing this initiative. Also, everyone agreed that the development of a local lake association may be a reasonable and beneficial step in
the ultimate pursuit of establishing a formal watershed district.
3. South Central Drainage Area Study — review draft document information and recommendations
- John O. and Kent E. provided a review of the draft South Central Drainage Area Study document. This analysis finds that there could be
localized drainage improvements achieved around the Rec. Center area and within South Grade Road (including adjacent
neighborhoods/streets) if the study's recommendations are implemented. At this point, City staff will begin to examine this information
to determine how these potential improvements could be constructed in a phased manner. Also, RAC members had a discussion
regarding the possibility of a new aquatic center north of the Rec. Center, and it was determined that none of the identified drainage
improvements would be adversely impacted by the construction of that project.
4. MCRA Depot Site — review approach to the potential site redevelopment and use
- Miles S. gave a status update on the potential redevelopment of the McLeod County Rail Authority depot site. It was noted that the
environmental analysis/recommendations would require a significant existing soils remediation effort. However, the scope /cost of this
necessary work has been dramatically reduced due to recent considerations by the MPCA, and that the City's remediation costs could be
significantly further reduced by a possible DEED grant. City staff will continue to examine the proposed redevelopment to firmly
establish the scope/cost of a potential project and determine if a phased construction approach is desirable.
5. Other Discussion
- RAC members discussed the potential of the HUC's annual transfer to the City being increased $250,000 to address City infrastructure
needs. In the new future, City Public Works staff will be reviewing the recently prepared Infrastructure Maintenance Needs document to
determine the most urgent/timely issues that could be addressed with this new funding source.
aC�)
MINUTES
HUTCHINSON AREA JOINT PLANNING BOARD
Wednesday, August 15, 2012
Hutchinson City Council Chambers
CALL TO ORDER 5:30 P.M.
The meeting was called to order by Chairman Jim Lauer at 5:30 p.m. with the following members
present: Tom Wirt, Lynn Splittgerber, Garrett Luthens, Bill Arndt and Chairman Lauer. Absent:
Sheldon Nies Also present: Dan Jochum, City Planning Director, Marc Sebora, City Attorney, Marc
Telecky, McLeod County Assistant Zoning Administrator and Bonnie Baumetz, Planning
Coordinator
2. APPROVAL OF MINUTES
a) Consideration of Minutes dated July 18, 2012.
Mr. Wirt made a motion to approve the minutes of July 18, 2012. Seconded by Mr. Arndt, the
motion carried unanimously.
3. PUBLIC HEARINGS
a) CONSIDERATION OF A CONDITIONAL USE PERMIT TO ALLOW A CHURCH USE IN AN
EXISTING BUILDING IN THE 1 -1 (LIGHT INDUSTRIAL DISTRICT) AT 16457 HWY 7 EAST
Chairman Lauer opened the hearing at 5:31 p.m. with the reading of publication #7947
published in the Hutchinson Leader on Sunday, August 5, 2012.
Mr. Telecky explained Mr. Schaffer is requesting a conditional use permit for a church to use
part of the building on Lot 2, Block 1, AMS Subdivision, the old drive -in theater site. This
property is zoned 1 -1 (Light Industrial). He reported the Joint Planning Ordinance, Section 7,
Subd. 4, Part 8 states "Any conditionally permitted use in the Fringe Commercial District (C4) ".
Churches are a conditionally permitted use in the C4 district. In an analysis of the request, Mr.
Telecky explained that the area is used for commercial /light industrial activity. The church use
would require additional parking requirements (1 space for every 3 seats) as well as handicap
accessibility upgrades (minimum or 2 direct exterior exits). He stated staff has concerns with
this request due to potential future conflicts between uses and staff would like it to be known
that they feel industrial use areas are generally not the best area for churches.
Barry Schaffer, applicant, commented on the concerns of staff and the present land usage. He
explained the church has tried to find a permanent home with no success. Church
representatives are aware of the surrounding area and uses. He commented on the possibility
of too much noise and that the businesses there today do not create much noise. He stated the
church will be leasing a portion of the building. Mr. Lauer asked about the water and septic
capacity. Mr. Schaffer stated the septic and water was built for 5 businesses. Mr. Telecky
commented on potential water use. Discussion followed on the need to remodel the building for
the church use.
Craig Tromberg, Elder of the church, reported there will be light use of the building during the
week and the church usage will not conflict with the present businesses. There may be
occasional funerals and weddings besides the normal Sunday worship. There was discussion
on the attendance and long range plans and growth plan and if the building can handle the
number of people from now and for the next 5 years. Discussion followed on the church
working with the other businesses regarding smells and dust possibilities. Mr. Schaffer
commented that they understand the present uses and, so far, his business has not had a
I -�Lf)
Minutes
Joint Planning Board —August 15, 2012
Page 2
problem with the other uses in the district. Mr. Luthens stated he has concerns with possible
complaints from the church.
Mr. Arndt moved to close the hearing. Seconded by Mr. Splittgerber, the hearing closed at 5:46
p.m. Mr. Telecky commented on the difficulty of rural business in the same area. He explained a
conditional use permit cannot restrict the number of days of use but it can condition the seats
available to the number of members. He commented on the water and septic use protection. Mr.
Jochum commented on the Board recognizing the fact there are agricultural uses with
agricultural smells, dust and noise. The Board could state in the conditions that they recognize
this is a rural area with agricultural uses with smells, dust and noise. Mr. Telecky commented on
the I -1 permitted uses. He noted we can't control future conflict uses but can limit the number of
persons in the building at any time. Atty. Sebora reminded the Board they must have
reasonable conditions you can enforce not the conflict of other businesses. The conditions have
to be able to be defined and enforced. Mr. Wirt made a motion to approve the request.
Seconded by Splittgerber, the motion carried unanimously.
Discussion followed on the number of church members and possible attendance. There was
also discussion regarding the township road and maintenance from additional traffic. Atty.
Sebora reminded the Board that they should be considering number of church members or
attendees. Discussion followed on parking numbers available. The church should prepare a
number count and look into the future possibility of number of attendees. There is difficulty in
monitoring the number of people at the church functions. Discussion followed on the future
growth of the congregation. One condition could be adding marked parking. Mr. Telecky stated
staff will designate parking. Mr. Jochum suggested the church should send a letter to the
County or City to indicate membership numbers annually. Mr. Wirt commented on possible
conditions he stated it is hard to put a condition on this request. Mr. Telecky suggested adding a
condition that there be no further increase in size or capacity of the building for the church use.
Mr. Arndt made a motion to amend the motion and add the condition "There be no further
increase in size or capacity of the building for the church use." Seconded by Mr. Wirt to also
include to provide for marked parking. Mr. Arndt explained the gravel parking is difficult to stripe.
Mr. Telecky stated the total area is looked at when calculating parking needs. Mr. Wirt moved to
withdraw the motion for marked parking. Mr. Arndt called for the motion with the amendment
there be no further increase in size or capacity of the building for the church use and grant the
conditional use permit with the condition. Seconded by Mr. Wirt, the motion passed 3 ayes, 2
nays. Mr. Telecky stated this item would be forwarded to the County Board and placed on their
regular agenda, September 4, 2012, at 10:00 a.m.
4. NEW BUSINESS
None
5. OLD BUSINESS
None
6. COMMUNICATION FROM STAFF
a) Mr. Telecky commented on the need to request from the County Board to amend the Joint
Planning Area Zoning Ordinance and add an interim use section. He explained the need for an
interim use section. Atty. Sebora explained permitting of a conditional use permit.
p -K)
Minutes
Joint Planning Board — August 15, 2012
Page 3
7. ADJOURNMENT
There being no further business a motion by Mr. Arndt, seconded by Mr. Wirt, the meeting
adjourned at 6:20 p.m.
MINUTES
HUTCHINSON PLANNING COMMISSION
Tuesday, August 21, 2012
Hutchinson City Council Chambers
CALL TO ORDER 5:30 P.M.
The meeting was called to order by Chairman John Lofdahl at 5:30 p.m. with the following members
present: Raymond Norton, Christie Hantge, Bill Arndt, Dean Kirchoff, Dave Johnston and Chairman
Lofdahl. Absent: Jim Fahey Also present: Dan Jochum, Planning Director, Kent Exner, City
Engineer, Marc Sebora, City Attorney and Bonnie Baumetz, Planning Coordinator
2. PLEDGE OF ALLEGIANCE
3. CONSENT AGENDA
a) Consideration of Minutes dated June 19, 2012
Mr. Arndt moved to approve the consent agenda as submitted. Seconded by Mr. Kirchoff. The
consent agenda was approved unanimously
4. PUBLIC HEARINGS
a) CONDITIONAL USE PERMIT TO ALLOW A TATTOO ESTABLISHMENT IN THE C -3
(CENTRAL COMMERCIAL) DISTRICT AT 15 WASHINGTON AVENUE EAST
Chairman Lofdahl opened the hearing at 5:31 p.m. with the reading of publication #7949 as
published in the Hutchinson Leader on August 8, 2012.
Mr. Jochum reminded the Commissioners the zoning ordinance was amended on July 10, 2012,
to allow tattoo establishments by conditional use permit in the C -3 District.
Mr. Jochum explained Mr. Moulton is now requesting a conditional use permit to allow a tattoo
establishment in the C -3 (Central Commercial) district located at 15 Washington Avenue E.
which was an existing vacant building owned by Scott Rech, Stix and Brix Inc. of Litchfield, MN.
Mr. Moulton is presently operating a body jewelry and piercing business at this location. He
states that they intend to provide tattoo and piercing services in accordance with state and local
laws. The proposed business hours will be Monday — Sunday from 10:00 am to 7:00 pm. He
reported staff finds that the request would meet the requirements of granting a conditional use
permit (Section 154.063) and recommends approval subject to the findings and conditions listed
in the draft Resolution, including these specific conditions:
1. The proposal would meet the standards for granting a conditional use permit, subject to
the conditions stated.
2. The business must remain in accordance with MN State Statues and meet all health
standards for tattooing, piercing, body art, or similar services per the State of Minnesota
and /or City of Hutchinson regulations.
3. The applicant must provide the City with yearly documentation of State licensure.
4. The applicant must apply for a City of Hutchinson license to operate a tattoo
establishment within the City.
5. Any signage for the business will require a sign permit.
6. The conditional use permit shall remain in effect as long as the conditions required by
the permit are observed. Any expansion or intensification of a conditional use or change
to another conditional use requires approval of a new conditional use permit.
Minutes
Planning Commission — August 21, 2012
Page 2
Roger Stearns, 720 Park Island Drive S.W. questioned the need for a conditional use permit in
the C -3 District. Mr. Jochum explained the process for this business. Discussion followed on
recommendation #3 regarding other businesses in the C -3 district such as beauty shops, etc.,
not being required to provide documentation of State licensure to the City. Atty. Sebora
commented on the City Council discussions regarding the tattoo business. He reported the
Council was concerned with State licensure compliance and the need to provide the license
information to the City yearly for a tattoo business.
Mr. Kirchoff made a motion to close the hearing. Seconded by Ms. Hantge, the hearing closed
at 5:37 p.m. Mr. Norton made a motion to recommend approval of the request with staff
recommendations. Seconded by Mr. Kirchoff, the motion carried 5 ayes to 1 nay. Chairman
Lofdahl stated this item will be placed on the City Council regular agenda at their meeting held
August 28, 2012 in the Council Chambers at 5:30 p.m.
b) CONDITIONAL USE PERMIT TO ALLOW A DOG DAYCARE BUSINESS IN THE C-4 (FRINGE
COMMERCIAL) DISTRICT AT 405 CALIFORNIA STREET N.W.
Chairman Lofdahl opened the hearing at 5:38 p.m. with the reading of publication #7949 as
published in the Hutchinson Leader on August 8, 2012.
Mr. Jochum explained the applicant, Adult Training and Habilitation, is requesting a conditional
use permit to allow dog daycare services in the C-4 (Fringe Commercial) district at 405
California Street N.W. The building at 405 California St. S.W. is owned by Dr. John Froning and
previously had been a veterinary clinic. The business plan states that ATHC would like to start-
up a dog daycare that would be open during the weekdays from 7 am — 6 pm. They are
proposing an indoor dog run /play area as well as a fenced outdoor run /play area. The proposed
placement for an outdoor run would be on the east side of the building and run the entire length
of the building. The fence would run east across the property line between 405 California St.
S.W. and 427 California St. NW (owned by ATHC). He reminded the Commissioners the zoning
ordinance was amended on July 10, 2012, to allow dog daycare businesses by conditional use
permit in the C -4 District. He reported staff finds that the request would meet the requirements
of granting a conditional use permit (Section 154.064) and recommends approval subject to the
findings and conditions listed in the draft Resolution, including these specific conditions:
1. The proposal would meet the standards for granting a conditional use permit, subject to
the conditions stated.
2. If the proposed dog daycare use fails to start business within one year of the conditional
use permit being granted, the conditional use permit shall be deemed null and void and
a new conditional use permit must be applied for.
3. If the proposed dog daycare use ceases for more than one year, the conditional use
permit shall be deemed null and void and a new conditional use permit must be applied
for.
4. ATHC must provide a letter to the City that states the fence going over the property line
is acceptable.
5. In the event the dog daycare use changes or either property is sold and the new owner
does not want to continue the dog daycare use, the fence must be removed.
6. Pet waste must be cleaned up at least twice per day.
7. Pets are not allowed to be boarded on holidays, weekends, or overnight.
8. The maximum amount of dogs allowed is no more than 12 at any one time.
Minutes
Planning Commission — August 21, 2012
Page 3
There were questions on recommendation #5 regarding the removal of the fence. Mr. Jochum
explained the fence is over the property line and if either property is sold for another use there is
potential for a problem with the fence. Discussion followed on the 12 dog limit. There was
discussion on the need for recommendation #7 since it was a veterinary clinic which did have
dogs overnight. Mr. Jochum stated that a dog daycare is not as intense as a boarding or kennel
usage. There was an application for a dog daycare in the C -3 (Central Commercial) District
downtown which staff denied because of the lack of space for a dog run.
Mr. Arndt made a motion to close the hearing. Seconded by Mr. Johnston, the hearing closed at
5:47 p.m. Mr. Arndt made a motion to recommend approval of the request with staff
recommendations amending #5 adding: Any new owners will have an agreement the fence
could remain over the property line. Seconded by Mr. Johnston, the motion carried
unanimously. Chairman Lofdahl stated this item will be placed on the City Council consent
agenda at their meeting held August 28, 2012, in the Council Chambers at 5:30 p.m.
c) CONDITIONAL USE PERMIT TO ALLOW A LICENSED NURSING HOME TO PROVIDE FOR
RESIDENTS WITH DEBILITATING DISEASES LOCATED IN THE R -2 (MEDIUM DENSITY
RESIDENTIAL) DISTRICT AT 710 PARK ISLAND DR. SW. (FORMERLY BIRCHWOOD
HOSPICE)
Chairman Lofdahl opened the hearing at 5:49 p.m. with the reading of publication #7949 as
published in the Hutchinson Leader on August 8, 2012.
Mr. Jochum commented on the request for a conditional use permit to provide specialized care
and support for up to 10 residents suffering from debilitating diseases such as Parkinson's and
other movement disorders located in the R -2 (Medium Density Residential) district. Approval of
a conditional use permit (CUP) is required in order to allow a licensed nursing home to provide
for residents with debilitating diseases located in the R -2 District. He explained the house was
originally a hospice home from 2006 — 2011 and has been vacant since July, 2011.
There discussion on the limiting the number of full time employees that would be serving this
house. Mr. Jochum explained the reason for limiting the number of employees was to allow
enough parking for visitors. Discussion followed on limiting expansion for the use. There was a
question of ownership. Judy Figge, representing Prairie River Home Care explained they are
purchasing the building from ConnectCare. The will partner with a Twin Cities Healthcare
facility that works with Parkinson's patients. She reported this type of home is a real need in the
rural areas. She stated there is not a large turnover of population. The house will be staffed with
a licensed nurse in the daytime and 24 hour home health aides. She explained there will be
some support group meetings once a quarter for families of patients. Ms. Figge explained there
are other patients that may live there with Muscular Dystrophy, Multiple Sclerosis, ALS and
other similar disabilities. Parkinson's is the largest need for this type of facility. There are 11
parking stalls. This use is less intense than the prior use with an office. There was discussion on
staffing and shift changes. Ms. Figge stated they have an office in Hutchinson and will not need
this building for the office site as was the case with ConnectCare . There will be nurses, PT and
OT coming into the facility to work with the patients. The ratio of staff for 10 patients would be 1
to 2 on the night shift which depends on the number of patients. Nursing staff could come in
from the office. She explained 5 staff is ample. Discussion followed on the adequate parking.
There was a question regarding shuttle service. Ms. Figge reported there will be a vehicle to
take residents to appointments. Roger Stearns, neighboring property owner, stated he gave the
land to ConnectCare and he knows the prospective owners and they are successful business
people who care. He is comfortable with the owners. Mr. Stearns reported he would believe
there will not be as much staff traffic in and out of the facility.
iac�
Minutes
Planning Commission — August 21, 2012
Page 4
Tim Jeske, 620 Park Island Drive, questioned the .35 space per bed parking ordinance. He is
concerned with visitors parking on Park Island Drive. He questioned the support traffic and
safety. Mr. Jeske asked if the City would consider speed bumps on the street to slow down
traffic. He reported, in the past, visitors and staff parked on the street and he is concerned with
speed and traffic in the area. Mr. Jochum commented on the parking for visitors and the
ordinance recommendations. He explained there could be parking on the street as there is from
time to time in residential neighborhoods. He reported that this is a different volume of use from
the hospice uses. Mr. Arndt commented on the previous discussion at the time of the conditional
use permit with the hospice house having an office use creating more traffic. He stated this is
the best use for the house. There was a question on a planned name for the facility. Ms. Figge
stated the name will be kept Birchwood House since the Birch family was so instrumental in
seeing the residence was constructed. She commented on the traffic in a residential area and
explained this use can't compare with the previous hospice use and office. She explained that
occasionally there will be support group meetings. This is the best use of the building. Ms. Figge
again stated they will not move their office to this facility. Discussion followed on the shift
lengths. It was noted this use is more specialized than the nursing home or assisted living and
patients will stay until the end of life. She commented on the six houses in the Twin Cities for
Parkinson's. There will be visits to the facility in Hutchinson to meet the standards. They would
like to have an Open House in the Fall and Spring.
Mr. Exner commented on the difficulty to change the speed limit which is only for schools. He
stated speed bumps are not advised. He suggested the neighbors work with Prairie River Home
Care should there are any issues to be resolved.
Jason Schmitz, 610 Park Island Dr. SW, commented on the daycare in the neighborhood and
traffic especially with the delivery drivers. Mr. Jochum commented on other areas in the
community with the same traffic issues. Mr. Schmitz reported he welcomes the home and, as a
neighborhood will keep open communication with the home. Mr. Exner stated traffic issues can
also be handled with enforcement.
Mr. Jochum reported staff finds that the request would meet the requirements of granting a
conditional use permit (Section 154.057) and recommends approval subject to the findings and
conditions listed in the draft Resolution, including these specific conditions:
1. The proposal would meet the standards for granting a conditional use permit, subject to
the conditions stated.
2. If the proposed nursing home use fails to start business within one year of the
conditional use permit being granted, the conditional use permit shall be deemed null
and void and a new conditional use permit must be applied for.
3. If the proposed nursing home use ceases to exist for more than one year, the conditional
use permit shall be deemed null and void and a new conditional use permit must be
applied for.
4. In the event the use ceases to exist, the house cannot be used as a multiple family
dwelling. The use must be kept a type of care facility.
5. A new conditional use permit will be needed if the type of care facility or use of the
property were to change in the future.
6. No large meeting (beyond 10 persons) relating to personnel shall be held at the home.
(This shall exclude items such as open houses, regular use of the home for care
purposes, etc.)
7. A maximum of 5 FTE's is allowed to work at the location at any one time. This standard
would ensure that any expansion of the organization would not occur at the property.
8. Retail sales or leasing of goods from the facility is not permitted.
Minutes
Planning Commission — August 21, 2012
Page 5
9. No office space for Prairie River Home Care or any other business is permitted. Office
space incidental to the on -site operation of the facility is allowed.
10. Parking requirements for nursing home is .35 per bed. There appears to be sufficient
parking on the premises.
11. Any remodeling necessary at the facility (main floor or basement) will need a building
permit and need to meet all State of Minnesota requirements for this type of facility.
12. Directional street signage changes at McDonald Dr] School Rd. and Park Island Dr. will
be at the property owner's expense, should the property owner want signage for the
facility.
Mr. Arndt made a motion to close the hearing. Seconded by Ms. Hantge, the hearing closed at
6:24 p.m. Mr. Kirchoff made a motion to recommend approval of the request with staff
recommendations. Seconded by Ms. Hantge, the motion carried unanimously. Chairman
Lofdahl stated this item will be placed on the City Council consent agenda at their meeting held
August 28, 2012 in the Council Chambers at 5:30 p.m.
d) PRELIMINARY AND FINAL 3 LOT PLAT AND VACATION OF EASEMENTS A REPLAT OF
MONTREAL PLACE TO BE KNOWN AS MONTREAL PLACE SECOND ADDITION AND SITE
PLAN REVIEW OF A DOLLAR TREE DEVELOPMENT IN MONTREAL PLACE SECOND
ADDITION
Chairman Lofdahl opened the hearing at 6:25 p.m. with the reading of publication #7949 as
published in the Hutchinson Leader on August 8, 2012.
Mr. Jochum commented on the request by Jacob Wert, Carlton Holdings I, LLC, for a three lot
re -plat of Montreal Place, to be known as Montreal Place Second Addition located south of Kwik
Trip. The re -plat will include vacating the existing easements and platting new easements on the
three lots. The proposed use for lot one of the new plat is a Dollar Tree retail store. A one stop
shop was held on July 16` with the developers of the proposed Dollar Tree Store. Staff has
reviewed the preliminary and final plat, vacation of easements and site plan and recommends
approval of the request with the following recommendations:
1. The applicant shall record the final plat prior to issuance of any building permits for the
project.
2. The proposed building and site improvements would comply with the standards of the
C -2 district and the Zoning Ordinance.
3. A certified property survey showing the building elevations is required at the time of
building permit.
4. SAC and WAC fees will be calculated upon building plan submittal and due at the time of
building permit issuance.
5. All signage shall meet the requirements of the C -2 district. Sign permits are required
prior to installation of the signage.
6. Exterior lighting must be shielded and shall not cause glare to adjacent properties.
Mr. Jochum stated this is a straight forward plat and staff had no concerns. He reported that the
site plan would have a north and a south entrance off Montreal Street S.E. There will be a cargo
door for delivery in the back of the building. The front would face Hwy 15. He explained the site
plan meets the ordinance and the landscaping requirements by staff have been met. There is a
shared access point and staff agrees with limiting the amount of accesses. He commented on
the on -site parking requirements.
Mr. Exner stated he agrees with limiting of access points as brought forward by the applicant.
He explained that shared access compromises the setback requirements but, in doing so,
12,L�)
Minutes
Planning Commission — August 21, 2012
Page 6
meets the green space and landscape requirements. He explained that ponding is accounted
for with the large pond on the north side of Edmonton which can accommodate future
development.
Mr. Norton made a motion to close the hearing. Seconded by Mr. Kirchoff, the hearing closed at
6:33 p.m. Ms. Hantge made a motion to recommend approval of the request with staff
recommendations. Seconded by Mr. Kirchoff, the motion carried unanimously. Chairman
Lofdahl stated this item will be placed on the City Council consent agenda at their meeting held
August 28, 2012 in the Council Chambers at 5:30 p.m.
e) PRELIMINARY AND FINAL ONE LOT PLAT AND VACATION OF EASEMENTS TO BE
KNOWN AS STONEY POINT RIVERVIEW LOCATED AT 1209 LEWIS AVENUE S.W.
Chairman Lofdahl opened the hearing at 6:34 p.m. with the reading of publication #7949 as
published in the Hutchinson Leader on August 8, 2012.
Commissioner Hantge excused herself to the audience.
Mr. Jochum explained the plat will combine three residential lots into one large lot along the
South Fork of the Crow River. It was noted the plat will clean up the lot. Easements will also be
vacated in the plat and new easements will be platted. The existing house encroaches over a lot
line and the plat will clean up the lot lines on the property. The plat will also bring the property
into conformance with shoreland issues. He reported the house meets City requirements. Staff
has reviewed the preliminary and final plat and vacation of easements and recommends
approval of the request with the following recommendations:
1. The applicant shall record the final plat prior to issuance of any future building permits.
2. Any future modifications to the site shall comply with shoreland district requirements.
3. Any future construction on the property must comply with Zoning Ordinance
requirements.
Christie Hantge, 1210 Lewis Ave. S.W. asked what the plans are for the property. Jim Pauly,
representative for Reiter and Schiller, P.A., explained there are plans to market the property.
Ms. Hantge asked if they would sell the property as is or complete the house. Mr. Jochum
reported that his understanding is to market the property as is. He explained the house meets
the zoning and legal requirements. Ms. Hantge stated the concerns by the neighborhood are
that the house will not be completed. Mr. Jochum explained the property will be compliant after
the plat is approved. He reported the building height, impervious coverage and exterior will be
in compliance.
Mr. Arndt made a motion to close the hearing. Seconded by Mr. Johnston, the hearing closed at
6:43 p.m. Mr. Arndt made a motion to recommend approval of the request with staff
recommendations. Seconded by Mr. Norton, the motion carried unanimously. Chairman Lofdahl
stated this item will be placed on the City Council consent agenda at their meeting held August
28, 2012, in the Council Chambers at 5:30 p.m.
5. NEW BUSINESS
a) LOT SPLIT AT 1485 SOUTH GRADE RD
Mr. Jochum explained the property owner is requesting a lot split to split the 2.77 acre former
building site from the 10.00 acre farmland. He stated the proposed lot split would meet the
1 alp�)
Minutes
Planning Commission — August 21, 2012
Page 7
requirements of the Zoning Ordinance,
recommended findings and conditions:
therefore staff recommends approval with the following
1. The proposed lot split would meet the standards of the R -1 zoning district.
2. There will be only one access point from South Grade Road to two lots.
3. City water and sewer will be utilized on the site.
4. The lot split must be recorded at McLeod County Recorder's Office within one year
of approval by the City.
Mr. Jochum has spoken to the property owner and Mr. Wilson, prospective property owner. He
explained the access drive will remain as from the previous home by easement. The property
will utilize the Bridgewater development drainage and utility easement to get services to the
property. Water service will come from Bridgewater Estates. The City will administer the
installation of water service agreement with Mr. Wilson to convey the operation to the property
owner. Gas and electric will come from South Grade Rd. He explained the location of the
present service from the east and west.
Mr. Arndt made a motion to recommend approval of the request with staff recommendations.
Seconded by Mr. Johnston, the motion carried unanimously. Chairman Lofdahl stated this item
will be placed on the City Council consent agenda at their meeting held August 28, 2012 in the
Council Chambers at 5:30 p.m.
6. OLD BUSINESS
COMMUNICATION FROM STAFF
Mr. Jochum gave a Comprehensive Plan update to let the Commissioners know there will be
Downtown Plan public meeting from 6 -8 p.m. on September 2e at the Public Arts Center.
8. ADJOURNMENT
There being no further business the meeting adjourned at 6:56 p.m.
RA
Hutchinson Housing &
Redevelopment Authority
Regular Board Meeting Tuesday, September 18, 2012, 7:00 AM
Minutes
1. GALL TO ORDER: Chairman Becky Felling called the meeting to order. Members Present: Rill Arndt,
LOUAnn Holmquist, LaVonne Hansen and Joel Kraft. Staff Present: Jean Ward and Judy Flemming.
Z. CONSIDERA'I'[ON OF MINUTES OF THE REGULAR BOARD MEETING ON AUGUST 21,201
LaVonne I Jansen moved to approve the Minutes of the regular board meeting as written. LouAnn
I lohnquist seconded and the motion carried unanimously.
3. FINANCIAL REPORTS
a. LouAnn Holmquist moved to approve the City Center General Fund payments of $13,717.81 for
checks 8143 to 81$6 and consideration of August 2012 City Center Financial Statements. Bill
Arndt seconded and the motion carried unanimously.
b. Joel Kratt moved to approve the Park Towers payments of $32,523.14 for checks 12098 to 12127
and consideration of Park "Powers July 31, 2012 Financial Statements. LouAnn Holmquist
seconded and the motion carried unanimously.
PARK TOWERS UPDATE.
a. Occupancy Update — Currently there is one vacancy.
b. Jean Ward reviewed with the Board the Risk Control Policy Statement which is the first step to
receive a Risk Control Dividend, LaVonne Hansen moved to approve Resolution #2012 -13
Adopting Risk Control Policy Statement. Bill Arndt seconded and the motion carried unanimously.
c. 'File Board discussed the letter from Nahro and PHADA requesting Housing Authorities to join in
litigation vs. federal goverrumcnt for breach of contract for the 2012 operating reserve offset. After
consulting with the City Attorney, Board members decided that it may not be in our best interest to
join in the litigation. Chairman Becky Felling suggested that at least a letter should be sent to
HUD. Joel Kraft moved to send a letter to HUD. LouAnn Holmquist seconded and the motion
carried unanimously.
d. Joel Kraft moved to approve Resolution #2012 -14 setting the Passbook Savings Rate Effective
9/18/2012. LouAnn seconded and the motion carried unanimously.
s. 734 SOU'I - HVIEW DRIVE UPDATE
Judy Flemming updated the Board on the bids from the material suppliers and the sub - contractors.
CONSIDERATION OI' EXECUTION OF LEAD HAZARD GRANT AGREEMENT WITH
MINNESOTA DEPARTMENT OF HEALTH FOR I1P TO $5915 IN Ft INDING FOR SF.i.F('TFT)
SCDP IDENFFIFI ED PROJECT
Rill Arndt moved to approve the execution of the Lead Hazard Grant Agreement with MDI I for up to
$5,915 in funding for selected SCDP identified project. Joel Kraft seconded and the motion carried
unanimously.
7. FYI FORECLOSURE REPORT
S. RI:VIEW OF DEMOLITION CHECKLIST
September 19, 2012 M inutes
r3tGe 1 of
Jean Ward review with the Board the proposed demolition checklist. The Board asked Jean to research
if there are any funding programs nvnilable for the demolition of homes.
9. PUBLIC I IEARINO 7:30 A.h1. OF PHA ANNUAL PLAN, CAPITAL FUND PROGRAM AND 3013
PLAT RENT
a. Joel Kraft moved to approve the Civil Rights Certification and Board Resolution 42012 -15
for 2013 Annual Plan. Bill Arndt seconded and the motion carried unanimously.
b. Bill Arndt moved to approve the 3013 Capital Fund Program Annual Statement. LouAnn
Iolmquist seconded and the motion carried unanimously.
c. Joel Kraft moved to approve the Capital Fund Program Five Year Annual Plan. LouAnn
Holmquist seconded and the motion carried unanimously.
d. Bill Arndt moved to approve the 2013 Flat Rent Proposal. LaVonne Hansen seconded and
the motion carried unanimously.
IQ DISCUSSION OF UNDERWRITING REQUIREMENTS FOR PROPOSED HRA REHAB LOAN
PROGRAM
.lean Ward reviewed with the Board the proposed FIRA Rehab Loan Program. Funding for this
proposed program would use the project funds from the tax levy - $40,000 for four loans. The Board
decided that they would like to see lower income limits for this program. Staff will come back next
month with the revisions.
1 1. CONSIDERATION Of SEl'TING A MEETING DATE WPrH MCLEOD COUNTY HRA
Chairman Becky Felling and Jean met with Jim Mills from the County I -IRA. The Board is willing to
meet with the County I IRA and the Comity Commissions to talk about the I lutchinson I IRA programs.
12. CORRESPONDENCE
Jean showed the pictures oft lie Smoke Free signs at Park 'rowers from a McLeod County grant.
13. ADJOURNMI NT
Bill Arndt moved to adjourn and LaVonne Hansen seconded. 'there being no other business, Chairman
Becky Felling declared the meeting adjourned.
Recorded by .lean Ward, HRA EXeCUtive Director
LaVonne Hansen, Secretary /Treasurer
SepDamher I3.2D1' minlllC6 Pave2,d'2 ����