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cp09-25-2012 cNO WORKSHOP
AGENDA
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, SEPTEMBER 25, 2012
1. CALL TO ORDER — 5:30 P.M.
2. INVOCATION — Hunter's Ridge Community Church
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
• INTERNATIONAL WALK/BIKE TO SCHOOL DAY PROCLAMATION — OCTOBER 3, 2012
5. PUBLIC COMMENTS
6. MINUTES
(a) REGULAR MEETING OF SEPTEMBER 11, 2012
Action — Motion to approve as presented
7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would otherwise
ave een e egate tot the City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 14053 - RESOLUTION AUTHORIZING EXECUTION OF GRANT
AGREEMENT WITH MINNESOTA DEPARTMENT OF PUBLIC SAFETY, OFFICE OF
TRAFFIC SAFETY, FOR TRAFFIC SAFETY ENFORCEMENT PROJECTS
(b) CONSIDERATION FOR APPROVAL OF ISSUING TATTOO LICENSE TO DOUGLAS T.
MOLTON LOCATED AT 15 WASHINGTON AVENUE EAST
(c) CONSIDERATION FOR APPROVAL OF AWARDING CONTRACT TO REPLACE LIQUOR
HUTCH ROOF
(d) CONSIDERATION FOR APPROVAL OF BAG FILM PURCHASE
(e) CONSIDERATION FOR APPROVAL OF DESIGNATION OF VEHICLES /EQUIPMENT AS
SURPLUS PROPERTY
(f) CONSIDERATION FOR APPROVAL OF 2012 SPOOKY SPRINT EVENT
(g) CONSIDERATION FOR APPROVAL OF ISSUING COMMERCIAL HAULING AND RECYCLING
LICENSE TO WEST CENTRAL SANITATION, INC.
(h) CONSIDERATION FOR APPROVAL OF ENTERING INTO GRANT AGREEMENT WITH
CITY COUNCIL AGENDA — SEPTEMBER 25, 2012
DEPARTMENT OF NATURAL RESOURCES FOR TREE REMOVAL AND REPLANTING
(i) CONSIDERATION FOR APPROVAL OF IMPROVEMENT PROJECT CHANGE ORDERS
- CHANGE ORDER NO. 1 — LETTING NO. 1, PROJECT NO. 12 -01 (5T" AVENUE NW)
- CHANGE ORDER NO.4 — LETTING NO. 8, PROJECT NO. 12 -09 (LES KOUBA PARKWAY)
0) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
Action — Motion to approve consent agenda
8. PUBLIC HEARINGS — 6:00 P.M. - NONE
9. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose. to provide Council with information
necessary to cra t wise po icy. A ways looking toward t e uture, not monitoring past)
(a) UPDATE ON STOVE - TOP /FIRE -STOP PROJECT AND RENTAL REGISTRATION FUND
ALLOCATION
Action — Motion to reject — Motion to approve
10. UNFINISHED BUSINESS
11. NEW BUSINESS
(a) CONSIDERATION FOR APPROVAL OF PROVIDING FOR THE SALE OF $2,275,000 GENERAL
OBLIGATION IMPROVEMENT BONDS, SERIES 2012C — ADOPTING RESOLUTION NO. 14054
Action — Motion to reject — Motion to approve
(b) CONSIDERATION FOR APPROVAL OF 2012 CITY RECOGNITION EVENT
Action — Motion to reject — Motion to approve
12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the organization and
Counci an manage the logistics of the Council. May include monitoring reports, policy development and governance
process items)
(a) PLANNING, ZONING AND BUILDING DEPARTMENT MONTHLY REPORT FOR AUGUST 2012
(b) CITY OF HUTCHINSON FINANCIAL REPORT FOR AUGUST 2012
(c) CITY OF HUTCHINSON INVESTMENT REPORT FOR AUGUST 2012
(d) HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM AUGUST
21, 2012
13. MISCELLANEOUS
14. ADJOURN
International Walk/Bike to School Day Proclamation
October 3, 2012
Whereas, the lives of hundreds of children could be saved each year if communities take
steps to make pedestrian and cyclist safety a priority.
Whereas, a lack of physical activity plays a leading role in rising rates of obesity,
diabetes and other health problems among children and being able to walk or bicycle to
school offers an opportunity to build activity into daily routine.
Whereas, driving students to school by private vehicle contributes to traffic congestion
and air pollution.
Whereas, an important role for parents and caregivers is to teach children about
pedestrian and bike safety and become aware of the difficulties and dangers that children
face on their trip to school each day and the health and environmental risks related to
physical inactivity and air pollution.
Whereas, community leaders and parents can determine the "walkability" or
"bikeability" of their community by using a walkability or bikeability checklist.
Whereas, community members and leaders should make a plan to make immediate
changes to enable children to safely walk and bicycle in our communities and develop a
list of suggestions for improvements that can be done over time.
Whereas, children, parents and community leaders around the world are joining together
to walk/bike to school and evaluate walking and bicycling conditions in their
communities.
Now Therefore, Be It Resolved that I, Steve Cook, Mayor, proclaim October 3, 2012,
"International Walk/Bike to School Day" in Hutchinson, MN and encourage everyone to
consider the safety and health of children today and every day.
Issued this 25`h day of September, 2012
Steven W. Cook, Mayor
City of Hutchinson, Minnesota
11
MINUTES
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, SEPTEMBER 11, 2012
1. CALL TO ORDER — 5:30 P.M.
Mayor Steve Cook called t e meeting to order. Members present were Mary Christensen, Bill Arndt, Eric Yost
and Chad Czmowski. Others present were Jeremy Carter, City Administrator, Kent Exner, City Engineer and
Marc Sebora, City Attorney.
2. INVOCATION — Pastor Howard Anderson, Hunter's Ridge Community Church, delivered the invocation.
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
5. PUBLIC COMMENTS
Jim Fahey, 446 Main Street South, presented before the Council. Mr. Fahey spoke before the Council
representing Historic Hutchinson. Mr. Fahey provided an update on the church the City purchased
approximately one year ago on the corner of Hassan Street SE and Second Avenue SE. Mr. Fahey presented a
check to the City of Hutchinson in the amount of $5000 to assist in offsetting costs to maintain the church.
These funds were raised by Historic Hutchinson putting on a play in the church. In addition, meetings are being
held in the church and the Center for the Arts is considering using it for a small venue for arts activities. Mr.
Fahey also announced that the Harrington- Merrill House has been placed on the National Register. In addition,
the church property has received information to review whether or not to pursue a National Register application.
Mr. Fahey also announced that the next living history cemetery tour will be on September 23, 2012, from 1:00 —
2:30 p.m.
Chief Hatten spoke to the topic of dogs in the community and that the police department and other departments
are working together on updating the animal ordinance. A draft of a revised ordinance will be before the
Council at one of the upcoming meetings. Once the first reading of the ordinance is before the Council, Chief
Hatten noted that he will review it with the postal service so everyone understands the process.
Discussion was held regarding specific issues with dogs in the 5`" Avenue SE neighborhood.
6. MINUTES
(a) CANVASSING BOARD MINUTES OF AUGUST 24, 2012
(b) REGULAR MEETING OF AUGUST 28, 2012
Motion by Christensen, second by Yost, to approve the minutes as presented. Motion carried unanimously.
7. CONSENT AGENDA (Purpose. only for items requiring Council approval by external entities that would otherwise
ave een e egate tot e City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES
1. ORDINANCE NO. 12 -0693 — AN ORDINANCE VACATING UTILITY AND DRAINAGE
EASEMENTS LOCATED IN MONTREAL PLACE (SECOND READING AND ADOPTION)
2. ORDINANCE NO. 12 -0694 — AN ORDINANCE VACATING UTILITY AND DRAINAGE
(S b-)
CITY COUNCIL MINUTES —SEPTEMBER 11, 2012
EASEMENTS LOCATED IN STONEY POINT ADDITION (SECOND READING AND
ADOPTION)
(b) CONSIDERATION FOR APPROVAL OF SETTING PUBLIC MEETING FOR IMAGINE
HUTCHINSON OPEN HOUSE AT THE CENTER FOR THE ARTS ON SEPTEMBER 20, 2012,
FROM 6:00 — 8:00 P.M.
(c) CONSIDERATION FOR APPROVAL OF ISSUING SUNDAY LIQUOR LICENSE TO
LAMPLIGHTER LOUNGE II, INC.
(d) CONSIDERATION FOR APPROVAL OF IMPROVEMENT PROJECT CHANGE ORDERS
- CHANGE ORDER NO. 1, 2 AND 3 — LETTING NO. 8, PROJECT NO. 12 -09 (LES KOUBA
PARKWAY IMPROVEMENTS — PHASE 2)
(e) CONSIDERATION FOR APPROVAL OF HDC PROPERTIES PETITION AND AGREEMENT —
LETTING NO. 8, PROJECT NO. 12 -09
(f) CONSIDERATION FOR APPROVAL OF RENEWING JOINT POWERS AGREEMENT BETWEEN
THE CITY OF HUTCHINSON AND THE STATE OF MINNESOTA FOR THE MINNESOTA
INTERNET CRIMES AGAINST CHILDREN TASK FORCE
(g) CONSIDERATION FOR APPROVAL OF ISSUING TATTOO LICENSE TO DOUGLAS T.
MOLTON LOCATED AT 15 WASHINGTON AVENUE EAST
(h) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
Item 7(g) was pulled for separate discussion.
Motion by Czmowski, second by Yost, to approve the consent agenda with the exception of Item 7(g).
Motion carried unanimously.
Item 7(g) had further discussion. Mayor Cook noted that with the tattoo license application there is some
additional documentation that is required that has yet to be received.
Motion by Czmowski, second by Christensen, to table Item 7(g) to September 25, 2012. Motion carried
unanimously.
8. PUBLIC HEARINGS — 6:00 P.M. - NONE
9. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information
necessary to cra t wise policy. A ways looking toward t e uture, not monitoring past)
(a) PRESENTATION ON PRELIMINARY 2013 GENERAL FUND BUDGET
Jeremy Carter, City Administrator, presented before the Council. Mr. Carter provided a brief update on the
proposed general fund budget for 2013. Mr. Carter provided property value information, which is declining
nationwide. The proposed 2013 budget sees a 1.4% increase from 2012. The City is fortunate in that the
insurance rates are proposed to remain flat with no increase. Mr. Carter spoke of the improvements made to
cut expenses and increase revenues. The City has not seen an increase in the budget since 2009. Mr. Carter
provided various scenarios should the Council decide to have general fund levy increases of 1 -2% and a
debt levy increases of 2.5 -5% and combinations thereof. Mr. Carter provided a proposed five -year budget
2 c0 (A—)
CITY COUNCIL MINUTES — SEPTEMBER 11, 2012
which includes a 0% levy increase. With this scenario, the budget deficit, with no other adjustments,
increases substantially each year over the five years.
Council Member Arndt commented that he does not like to see large unbalanced budgets and have to
consider mass layoffs to balance the budget.
Mr. Carter further detailed information pertaining to debt levies.
10
11. NEW BUSINESS
(a) DISCUSSION OF MN/DOT TRUNK HIGHWAY 7/22 BOX CULVERT REPLACEMENT FEASIBILITY
REPORT
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that MnDOT has completed
its Trunk Hwy 7/22 Box Culvert Replacement Feasibility Study. The key points of the study include that the
project is feasible with a replacement structure twice the existing length; construction limits and right -of -way
impacts and property acquisition will need to be addressed by the City, due to the funds being utilized for the
project, laws pertaining to recreational /park land would apply; soil borings and reports indicate that a 10 -foot
subcut would be necessary to eliminate subgrade soils; hyydraulic capacity of the structure would be
adequate; a coffer dam, dewatering and bypass pumping will be necessary; a detour will be necessary; if the
project proceeds, the City would be the lead agency for the improvements and responsible for various
aspects of the project. The preliminary cost estimate shows that MnDOT'S cost share would be $145,000
which is the estimated cost of the proposed mill /overlay. The total project is estimated at $1,372,000 with a
City construction cost of $1.1 - $1.5 million. These costs are construction only and do not include other
project delivery costs such as engineerin &, permitting, right -of -way, etc. A $250,000 grant is pending 2013
state legislature approval. City preliminary engineering /cost estimating is estimated to cost $15,000-
$20,000. This project would gain three feet in height and six feet in width of the current culvert.
Mayor Cook and Council Member Christensen noted that the project is not feasible at the costs associated.
However, it was good to acknowledge the opportunity.
Rob Wersal, 710 Walnut Street, presented before the Council. Mr. Wersal had concerns with the cost of the
project.
Motion by Czmowski, second by Arndt, to not proceed with the Trunk Hwy 7/22 box culvert replacement
project. Motion carried unanimously.
(b) CONSIDERATION FOR APPROVAL OF SETTING HUTCHINSON REDEVELOPMENT AUTHORITY
2013 PRELIMINARY TAX LEVY (ADOPT RESOLUTION NO. 14049)
Jeremy Carter, City Administrator, presented before the Council. Mr. Carter explained that the 2013
statutory amount available to the HRA is $153,284. The HRA Board requests a 2013 levy amount of
$150,000. The 2012 tax levy was $140,000. The $10,000 increase is mainly to allow more loan funding
dollars for grant programs that the HRA administers. The Council spoke of the importance of HRA
programs and the maintenance and improvements made to homes in the community.
Motion by Arndt, second by Czmowski, to approve setting Hutchinson Redevelopment Authority 2013
preliminary tax levy, adopt Resolution No. 14049. Motion carried unanimously.
(c) CONSIDERATION FOR APPROVAL OF SETTING HUTCHINSON ECONOMIC DEVELOPMENT
AUTHORITY 2013 PRELIMINARY TAX LEVY (ADOPT RESOLUTION NO. 14050)
Jeremy Carter, City Administrator, presented before the Council. Mr. Carter explained that the 2013
statutory amount available to the EDA is $150,218. The EDA Board requests a 2013 levy amount of
$150,218. The 2012 EDA levy was $154,164.00.
� )
CITY COUNCIL MINUTES — SEPTEMBER 11, 2012
Motion by Czmowski, second by Christensen, to approve setting Hutchinson Economic Development
Authority 2013 preliminary tax levy, adopt Resolution No. 14050. Motion carried unanimously.
(d) CONSIDERATION FOR APPROVAL OF SETTING CITY OF HUTCHINSON 2013 PRELIMINARY
TAX LEVY (ADOPT RESOLUTION NO. 1405 1)
Jeremy Carter, City Administrator, presented before the Council. The proposed levy includes a 2% general
fund levy increase and a 5% debt levy increase. Mr. Carter noted that the City is able to adjust the levy to a
general fund levy increase of 1% and a 0% debt levy increase still with a balanced budget. The only issue
that could bubble up is open enrollment and adjustments to insurance coverages. Mr. Carter noted that if the
Senior Center should open again on Fridays, as it has been requested, it would be an annual cost of $12,000-
$13,000. Discussions have been held as to mechanisms to use to offset these costs. Mayor Cook would like
staff to include this into the 2013 budget. He suggested considering charging a user fee. Other Council
Members felt it was a good idea to include Fridays back into the budget, but to work with the seniors on
raising funds or using user fees to offset the costs.
Motion by Arndt, second by Christensen, to open Event Center /Senior Center on Fridays and include in 2013
budget. Discussion was held regarding how the levy would need to be adjusted with having the senior center
open on Fridays. The Council felt that staff and the senior citizen users should have a discussion as to how
much the seniors are willing to contribute. Council Member Arndt pulled his motion with the expectation
that a meeting will be held in the very near future to discuss user fees at the senior center. Council Member
Arndt and Council Member Christensen will meet with the senior citizens.
Motion by Czmowski, second by Christensen, to schedule a meeting with senior citizens to discuss
opportunities to have Senior Center open on Fridays. Motion carried unanimously.
Motion by Czmowski, second by Christensen, to approve setting City of Hutchinson 2013 preliminary tax
levy with a 1% general fund increase and 0% debt levy increase. A revised Resolution will be drafted.
Motion carried unanimously.
(e) CONSIDERATION FOR APPROVAL OF SETTING ENTERPRISE FUND BUDGET WORKSHOPS
Jeremy Carter, City Administrator, asked that the Council consider setting enterprise fund budget workshops
for October 9, 2012, and October 23, 2012. The Water /Sewer /Storm Water funds will be discussed on
October 9 and the Refuse, Creekside, Liquor Store funds will be discussed on October 23.
Motion by Arndt, second by Cook, to set enterprise fund budget workshops for October 9 and 23, 2012, at
4:00 p.m. Motion carried unanimously.
(0 DISCUSSION OF CITY COUNCIL MEETING SET FOR DECEMBER 25, 2012
Jeremy Carter, City Administrator, noted that the fourth Tuesday in December is Christmas Day, December
25` .
Motion by Czmowski, second by Arndt, to reset December 25, 2012, City Council meeting to December 20,
2012, at 5:30 p.m. Motion carried unanimously.
12. GOVERNANCE (Purpose: to assesspast organizationalperformance, developpolicy thatguides the organization and
Councie the logistics of the Council. May include monitoring reports, policy development and governance
process items.)
(a) HUTCHINSON UTILITIES COMMISSION MINUTES FROM JULY 25, 2012
(b) HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM JULY 17,
2012, AND ANNUAL BOARD MINUTES FROM AUGUST 16, 2011
4 ce L.)
CITY COUNCIL MINUTES — SEPTEMBER 11, 2012
(c) FIRE DEPARTMENT MONTHLY REPORT FOR AUGUST 2012
(d) RESOURCE ALLOCATION COMMITTEE MEETING MINUTES FROM SEPTEMBER 4, 2012
(e) WEED NOTICE MONTHLY REPORT FOR AUGUST 2012
13. MISCELLANEOUS
Eric Yost — Council Member Yost commented that emerald ash borer has been identified in the City of St.
Paul. He asked that the City have their plan identified as to how to address the issue in our community. Mr.
Carter spoke about funds that have been set aside to address the issue of an emerald ash borer outbreak. Mr.
Carter also spoke about actions staff has taken and policies that have been put in place to address the issue.
Mayor Cook — Mayor Cook mentioned that ordinances need to be revised pertaining to licensing. They
could be strengthened to require that existing City ordinances must be adhered to or licenses could be
revoked. Mr. Carter noted that the applications will be amended as well to better clarify code requirements.
Mayor Cook also asked that the position of nuisance officer be discussed at the second Council meeting in
October.
Mayor Cook also spoke of Lindsay Whalen's accomplishments and the attempts made to have an event
scheduled in her honor. Mayor Cook also mentioned that some have suggested that a street be named after
her. Or, in the alternative, a street sub -named after her. Not officially change the name of the street but have
an honorary street name, perhaps on the street or block that she grew up on. It was suggested that perhaps a
sign could be placed at the city limits noting that Hutchinson is the home of Lindsay Whalen, similar to the
Les Kouba birthplace sign.
Motion by Yost, second by Christensen, to set September 23, 2012, from 4:00 — 6:00 pm as a public meeting
for Council Members to attend the Center for the Arts fund raising event. Motion carried unanimously.
14. ADJOURN
Motion by Arndt, second by Cook, to adjourn at 7:50 p.m. Motion carried unanimously.
Lo (9�)
RESOLUTION NO. 14053
RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT
Be it resolved that Hutchinson Police Services enter into a grant agreement(s) with the
Minnesota Department of Public Safety, Office of Traffic Safety, for Traffic Safety Enforcement
projects during the period of October 1, 2012 through September 30, 2014.
The Chief of Hutchinson Police Department is hereby authorized to execute such agreements
and amendments as are necessary to implement the project on behalf of the Hutchinson Police
Department and to be the fiscal agent and administer the grant.
I certify that the above resolution was adopted by the City Council
of Hutchinson, Minnesota on
SIGNED:
(Signature)
(Title)
(Date)
WITNESSETH:
(Signature)
(Title)
(Date)
q(a) (
Alcohol
and Gambling
Enforcement
Emergency
Communication
Networks
Bureau of
Criminal
Apprehension
Driver
and Vehicle
Services
Homeland
Security and
Emergency
Management
Minnesota
State Patrol
Office of
Communications
Office of
Justice Programs
Office of
Traffic Safety
State Fire
Marshal and
Pipeline Safety
Office of Traffic Safety
444 Cedar Street • Suite 150 • Saint Paul, Minnesota 55101 -5150
Phone: 651.201.7065 • Fax: 651.297.4844 • TTY: 651.282.6555
www.dps.state.mn.us
June 28, 2012
Officer Greg Nadeau
Hutchinson Police Department
10 Franklin St SW
Hutchinson, MN 55350
Dear Officer Nadeau:
I am happy to inform you that the Hutchinson Police Department's application for a 2013 TZD
Enforcement Grant has been accepted and you have been awarded $53,928.00 according to the
following breakdown:
Activity
Funding
Seat belts, Distracted and Move over
$ 23,814.00
Speed
$ 13,986.00
Impaired
$ 16,128.00
Total Enforcement
$ 53,928.00
Dispatch
$ .00
Equipment Alcohol
$ .00
Equipment
$ .00
Administration
$ .00
Total Dispatch, Equip and Admin
$ .00
Total Grant
$ 53,928.00
We are joining a national effort of keep our citizens safe doing the most dangerous thing they may
ever do Below is important information that you will need to know to finalize the grant agreement.
Office of Traffic Safety (OTS) Coordinator — The OTS Coordinator that will manage your grant
will be Shannon Swanson who can be reached at 651-201-7063 or shannon.swanson @state.mn.us.
Grantee Meeting - A meeting will be scheduled very soon by the Law Enforcement Liaison in
your area. Again this year joint meetings will be held in several areas of the state. It is very
important that a person from each agency that is participating in the grant attend these meetings. It
will be a chance for us to meet you again and pass on some additional information and for you to
ask questions of us.
2013 Grant and Budget — Your budget and work plan may require some modification. If any
changes need to be made your grant coordinator will be in touch with you.
EQUAL OPPORTUNITY EMPLOYER
1M`
Resolution - Only the lead fiscal agent is required to obtain a resolution from either the city council or
county board for the agency to participate and sign the grant agreement. Remember that the Resolution
must cover the 2 years of the grant. If you haven't already done so, start that process now so when the
grant agreement is available for signature, the resolution is completed.
Toward Zero Deaths (TZD) Conference — The TZD Conference will be October 22 -23, 2012 in
Bloomington. We will need the list of attendees from you as soon as possible. Please keep us apprised
of any changes to the list as time goes on. The OTS will cover the cost of registration and hotel room
(if necessary) for one person from each agency in the grant. As always, you'll need to make hotel
reservations and register for the conference on your own; you'll receive more information on making
arrangements and attending the conference by e -mail soon.
On the last day of the conference in the afternoon we will be hosting two training opportunities. Sgt.
Rick Munoz of the Minnesota State Patrol will be conducting the 4 hour SFST refresher course. This
is the only one scheduled in the metro area. Any officers that plan on attending this training should
contact Amber at DWttraining@state.mn.us
Also that afternoon the POST approved, 3 hour, Children and Restraint Systems (C.A.R.S) training
will be offered. Both courses will be provided at no cost. This will be an opportunity for you to get the
required training for your grant and to have additional officers trained in child passenger safety. If you
plan on attending this training contact Heather Darby at heather.darby@state.mn.us
E -grant System — The 2013 TZD Enforcement Grant will be managed through the E -Grant system.
Any training needed for the reporting process will be available upon request.
ROAR- All your activity must be reported through the Real -time Officers Activity Reporting system.
Training on the system will also be available upon request.
We will not leave you hanging with either of these systems. They make things easier for you and for
us.
October Seat Belt Mobilization — Publicity for the October Seat Belt Mobilization starts October 5
and enforcement begins October 12. These dates will be here soon and there is still a lot to be done to
finalize the grants. Please do not hesitate to call your coordinator if you have any questions about the
grant agreement.
Congratulations on receiving the grant! All of us in OTS look forward to working with you as we
work towards our goal of Toward Zero Deaths.
Sincerely,
Z�,AAA.�
'4,,_
Bruce Johnson
Enforcement Coordinator
651 -201 -7067
q 6-) �
2013 TZD Enforcement
Organization: Hutchinson Police Department
Agency Information
Fiscal Agency
Law Enforcement Agency Address City Zip Code +4
Police Department 110 Franklin St SW
Federal to# DUNS#
41- 6005253 68169515
Law Enforcement Agency Address City
1
2
3
4
6
6
7
8
9
10
11
12
13
14
16
Partner Agencies
Contact Name Email
Zip Code +4 Contact Name Email
A
ENFORCEI3.2013 -HUTCH INSONPD -00025
Telephone
Number
Telephone
Number
McLeod County
801 10th St E
Glencoe
55336
Deputy Billy Kroll
Billy.Kroll@m.mcleod.mn.us
(320) 864 -3134
Glencoe Police Department
630 10th St E
Glencoe
55336
Ofc n-Jason
Abbott
'abbott @ci.glencoe.mn.us
(320) 864 -5171
Winsted Police Department
180 Main Ave W
Wnsted
55395
Officer Justin Heldt
Heldt5020winsted.nmus
(320) 465 -2715
Meeker County
326 North Ramsey Ave
Litchfield
55355
Deputy Jon Agre
Jon.AgreQco.meeker.mn.us
(320) 693 -5400
09/06/2012
Page 1 of 1
Attachment A
Program Guidelines
Office of Traffic Safety
Grant Program Guidelines
Financial Requirements:
Payments under this grant agreement will be made from federal funds obtained by the State under the
U. S. Department of Transportation's State and Community Highway Safety Program, Catalog of Federal
Domestic Assistance (CFDA) numbers 20.600. 20.602, 20.608 and 20.609. The grantee is responsible for
compliance with all federal requirements imposed on these funds and accepts full financial responsibility
for any requirements imposed by the grantee's failure to comply with federal requirements.
Reimbursement of Funds - Only costs associated with approved activities on this project can be claimed
for federal reimbursement. The grantee will report on all expenditures and program income pertaining to
this grant agreement. Claims shall be supported by written documentation including receipts, invoices,
and personnel time reports. All costs reimbursed with these federal funds must be actual costs to the
department. Grant funding cannot be used to supplant any currently funded programs or activities.
Therefore, grant funding cannot be used to fund enforcement and dispatch activity that is regularly
scheduled work; it must be used for additional costs to the department due to the enhanced patrolling
efforts of the project. The costs to the department and the hours of patrolling efforts must both be over
and above the usual. Therefore, the vast majority of the additional enforcement hours will be paid
overtime hours and no reimbursement for compensation time is allowed.
The State has an obligation to determine if fringe benefit costs to be reimbursed by this grant contract are
reasonable. If requested, the grantee must furnish an explanation of the basis for such rates. Fringe
benefits must be accounted for separately from salary costs on back -up documentation of invoices.
Expenditures for each state fiscal year of this grant contract must be for services performed within
applicable state fiscal years. Every state fiscal year begins on July 1 and ends on June 30. In addition,
expenditures for each federal fiscal year of this grant must be for services performed within the applicable
federal fiscal years. Every federal fiscal year begins on October 1 and ends on September 30.
The final claim for reimbursement must be received no later than 30 days after the expiration of the grant
agreement.
Invoices must be submitted quarterly according to the following schedule:
- Friday, January 18, 2013: All project costs incurred between October 1 and December 31, 2012.
- Friday, April 19, 2013: All project costs incurred between January 1 and March 31, 2013.
- Friday, July 19, 2013: All project costs incurred between April 1 and June 30, 2013.
- Friday, October 20, 2013: All project costs incurred between July 1 and September 30, 2013.
Match - Matching funds are only required for equipment purchases, for which 100 percent match is
required for each piece of equipment purchased with grant funding. However, expenses related to the
project that are paid for with state, county, municipal and/or private funding clearly demonstrate a vested
interest and real commitment to the project. Appropriate matching funds should be reported on the
invoice. Agencies can claim matching funds as any real costs that are not included in the grant -
reimbursed budget such as:
• Traffic safety equipment costs above the amount used by grant funding
• Squad car mileage costs (the number of miles driven are required to be reported) as operating
expenses
• Estimated cost for a promised donation of an incentive item from a local business
• Additional unfunded administrative costs for scheduling, paperwork, and time to do public
information components of the program
%)_1
Attachment A
Program Guidelines
Budget Revision - The grantee shall submit a written budget revision request and obtain approval from
the OTS Coordinator before any expenditure may be made based on a revised budget.
Record Retention - Under Minn. Stat. 16B.98, subd. 8, the grantee shall retain all financial records for a
minimum of six years after the expiration of the grant agreement or until any audit findings and/or
recommendations from prior audit(s) have been resolved between the grantee and DPS, whichever is
later.
Participation in Mobilizations
All partner agencies are required to participate in the statewide scheduled mobilizations. The following
short mobilization reports are required to be completed by 5 p.m. on the specified dates:
• Number of seat belt citations written October 12 - 26, 2012 (due November 2).
• Number of DWI arrests and seat belt citations during the entire month of December
(due January 4, 2012).
• Number of seat belt and child seat citations written May 20 - June 2 (due Friday, June 7, 2013).
• Number of speed citations written during the entire month of July (due Friday, August 2, 2013).
• Number of DWI arrests and seat belt citations written August 16 - September 2 (due Friday,
September 6, 2013).
Reporting Requirements:
Enforcement activity reports are required to be completed quarterly according to the following schedule.
Activity for these reports will be obtained from the ROAR system and submitted to OTS through
E- Grants.
- Friday, January 18, 2013: All activity that occurred between October 1 and December 31, 2013.
- Friday, April 19, 2013: All activity that occurred between January 1 and March 30, 2013.
- Friday, July 19, 2013: All activity that occurred between April 1 and June 30, 2013.
- Friday, October 20, 2013: All activity that occurred between July 1 and September 30, 2013.
Final Report Requirement
A final progress report is due October 29, 2013. The final report must include the following:
• Review of the enforcement activity as it pertains to partner agencies.
• Review of the project budget as it pertains to partner agencies.
• Review of the performance measures. Indicate whether the project is on track for reaching the
three -year goal.
• If progress toward the three -year goal was not made, describe changes that will be made to the
project to improve on the outcomes.
• Positive outcomes from the project.
Enforcement Work Plan
Project plans are required to be entered into the ROAR system. These plans include enforcement
mobilization events and saturation events that will occur during the following time periods:
- October 1 -December 31, 2012: Plan is due in the system by Friday, October 5, 2012.
- January 1- March 31, 2013: Plan is due in the system by Friday, December 14, 2012.
- April I- June 30, 2013: Plan is due in the system by Friday, March 15, 2013.
- July 1- September 30, 2013: Plan is due in the system by Friday, June 14, 2013.
9 to) I
Attachment A
Program Guidelines
Resolutions
A Resolution from a city council and/or county board is only required from the fiscal agency. This
resolution authorizing the agency to apply for and accept the grant funding is needed to conduct the
project. Information and an example of a resolution can be found in Attachment E, Resolution Process.
Deviations from the example (such as including a specific dollar amount or an individual's name rather
than title, or changing the date) will likely cause delays in processing grants and may not be acceptable.
The resolution must be submitted before the grant is executed by October 1, 2012. The OTS is unable to
enter into an agreement until the resolution has been passed and a copy has been received. If the example
resolution language is used, it will cover all grants from the OTS for the federal fiscal year.
Equipment:
Because of the strict timelines for final claims for reimbursement, it is usually not possible to order,
receive, and pay for equipment during the last quarter.
Any piece of equipment that costs more than $5,000 (including taxes, shipping, and installation) must be
approved in writing by the NHTSA before it is ordered; contact the OTS coordinator to request that
approval.
Any equipment requested to be purchased with grant funding must be used to support traffic safety
enforcement and authorized by the OTS. Further, it shall be used primarily for grant- related purposes
during the life of the equipment. The grantee may not deviate from this requirement and may not dispose
of any equipment unless it has first obtained permission from the State. Only equipment specified in the
grant agreement may be purchased.
The grantee shall be responsible for all operating, maintenance, and repair costs of equipment purchased
under this grant contract unless otherwise specified. Title to equipment acquired under this grant contract
shall vest upon the grantee.
Seat Belt Survey Requirement
Informal seat belt surveys are a good way to evaluate the success of the project. Indicate the number of
sites where seat belt surveys will be conducted including dates and time of these surveys. Seat belt
surveys must at least be conducted before and after the May Mobilization.
Media and Community Outreach Requirement
High - visibility enforcement, media relations, and community education regarding the enforcement
activity are key factors in the success of the project. It is important for the individual responsible for
media relations to have a plan for public information and media activities and to ensure the plan is
executed. Roadway signs, vests, coasters, and business cards are some of the ways to increase the
awareness of the enforcement activity.
Training Requirements
Officers working overtime enforcement hours funded by this grant must have completed the following
training prior to working any project hours:
• NHTSA's 16 -hour Standardized Field Sobriety Testing (SFST) course
• Minnesota's Occupant Protection Usage and Enforcement (OPUE) course
• NHTSA's Drugs That Impair Driving (DTID) course
• Officers who last completed an SFST course of any kind before October 1, 2008 must complete
an SFST /DWI Update class
`l(0)1
Attachment A
Program Guidelines
One agency in the grant must have an officer trained in one of the following: Child Passenger
Safety (CPS) Technician, CPS Practitioner, or the CPS three -hour Children and Restraint Systems
training (C.A.R.S). A schedule of classes can be found on the OTS Web site at
www.buckleupkids.mn.gov . A higher level of certification such as Instructor also qualifies. OTS
is encouraging grantees to have this level of training in each agency in the grant. The three -hour
C.A.R.S training has been approved for three POST credits and will be offered on the last day of
the TZD Conference in October.
DWI eCharging
DWI eCharging is good for:
• Law enforcement — helps to quickly and accurately complete forms required for a DWI arrest.
• Prosecutors — provides for accurate charging information that leads to successful prosecution of DWI
cases.
• Driver and Vehicle Services — automatically revokes an offender's driving privileges within 24 hours
of publishing the DWI information.
• Office of Traffic Safety — provides DWI arrest data that helps with problem identification and media
outreach.
• Traffic Safety — provides swift certain sanctions, which is known to change behavior.
For the above reasons, the OTS is strongly encouraging agencies to use the DWI eCharging system. If
you have any questions regarding the system or would like to schedule training, contact Jeff Beahen, DWI
eCharging Deployment Manager at the Bureau of Criminal Apprehension.
Contact information: (651) 793 -2425 jeffrey.beahen @state.mn.us.
Meeting Requirement
The grantee shall attend meetings as required by OTS.
Travel
No travel reimbursements are allowed under this grant agreement. The Minnesota Toward Zero Deaths
(TZD) Conference will be held in Bloomington, Minn. on October 22 -23, 2012. The project director for
the grant should attend, but if a conflict arises, the project director must identify an alternate. At least one
person in the grant is required to attend the TZD Conference. All agencies are invited to send a
representative to the conference. OTS will pay the lodging costs (when distance makes necessary) and
registration fee for one person per agency in the grant. The attendee is responsible to pay for any
additional costs above the room charge. Individuals attending the conference will be responsible for
obtaining a hotel reservation on their own credit card and register online for the conference. Indicate on
the registration application that OTS will be paying the registration fee. Make sure to notify the OTS if
there are changes to the names of people attending the conference.
Note: If you list an officer as attending the TZD conference who does not attend the conference and does
not cancel his or her registration and/or room, the costs of that registration and room will be deducted
from your first invoice to the OTS, unless the reason the officer did not attend is an unforeseeable
emergency.
Approval of Subcontracts
All sub - contracts must be reviewed and approved by the OTS Coordinator before the sub - contracting
process begins. The OTS Coordinator must be provided with a copy of the sub - contract. Invoices from a
sub - contract not approved by the OTS Coordinator may not be eligible for federal reimbursement.
qw�
Attachment A
Program Guidelines
Evaluation
OTS shall have the authority, during the course of the grant period, to evaluate and monitor the
performance and financial records of the grantee.
Federal and State Provisions
This grant agreement is subject to all applicable federal and state statutes and regulations, including, but
not limited to the following:
• Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) and 49 CFR Part 27 which relates
to handicapped persons.
• 49 CFR Part 23 —Participation by minority enterprises in Department of Transportation
Programs; 49 CFR Part 29 Subpart F — The Drug -Free Workplace Act of 1988; 23 U.S.C. 101
Note and 41 U.S.C.I Oa— Buy America Act; and 49 CFR Part 29 — Certification Regarding
Debarment and Suspension.
• Title VI of the Civil Rights Act of 1964, as amended.
• The Grantee certifies that the Grantee has a current safety belt use policy.
• The Grantee certifies that the Grantee has in place or is currently working on a policy for
vehicular pursuits taking into account the model guidelines issued by the International
Association of Chiefs of Police.
• 31 U.S.C. 1352 — Grant contracts over $100,000 require the Grantee to complete and sign the
Certification Regarding Lobbying form.
• The Grantee certifies that the Grantee will adopt and enforce workplace safety policies including
banning texting while driving in accordance with Minnesota Statute 169.475.
The Grantee certifies that the Grantee will comply with the Federal Funding Accountability and
Transparency Act.
� Ca, I
Attachment B
Terms and Conditions
Terms and Conditions for Grantees that are Not State Agencies
The Grantee (which refers to the applicant's status after it has been awarded grant funds) shall comply with
all applicable federal, state and local laws, ordinances, rules and regulations and provisions stated herein in
the performance of the grant award.
1. Survival of Terms
The following clauses survive the expiration or cancellation of the award:
9. Liability; 10. Audits; 11. Government Data Practices; 13. Publicity and Endorsement; 14. Governing Law,
Jurisdiction and Venue; and 16. Data Disclosure.
2. Financial and Administrative Provisions
The Grantee will comply with all program guidelines specified in the Grant Program Guidelines (Guidelines)
and application which are incorporated herein by reference.
Budget Revisions: The Grantee will submit a written change request for any substitution of budget items or
any deviation in accordance with the Guidelines included in this application. Grantees whose requests have
been approved will be notified in writing by the State's Authorized Representative to the Grantee's
Authorized Representative. Requests must be approved prior to any expenditure by the Grantee.
3. Payment Terms
Payment: The State will promptly pay the Grantee after the Grantee presents an invoice for the services
actually performed and the State's Authorized Representative accepts the invoiced services in accordance
with the Guidelines included in this application. Expenditures for each state fiscal year (July through June)
of the grant agreement must be for services satisfactorily performed within applicable state fiscal years.
Under Minn. Stat. § 1613.98 subd. 1, the Grantee agrees to minimize administrative costs.
4. Time
The Grantee must comply with all the time requirements described in the application and grant agreement. In
the performance of the award, time is of the essence.
5. Consideration and Payment
The State will pay for all services performed by the Grantee under the grant agreement as a reimbursement
according to the breakdown of costs contained in the Guidelines and Grantee's application that will be
incorporated into the grant agreement.
Under Minn. Stat. § 16B.98, subd. 7, payments to the Grantee may not be issued until the grant agreement is
fully executed.
6. Conditions of Payment
All services provided by the Grantee under the grant agreement must be performed to the State's satisfaction,
as determined at the sole discretion of the State's Authorized Representative so named in the grant
agreement and in accordance with all applicable federal, state, and local laws, ordinances, rules and
regulations. The Grantee will not receive payment for work found by the State to be unsatisfactory or
performed in violation of federal, state, or local law.
7. Authorized Representative
The State's Authorized Representative or his /her successor is so named in the grant agreement and has the
responsibility to monitor the Grantee's performance and has the authority to accept the services provided
under the grant agreement opportunity. If the services are satisfactory, the State's Authorized Representative
will certify acceptance on each invoice submitted for payment.
q L-) �
Attachment B
Terns and Conditions
The Grantee's Authorized Representative is so named in the grant agreement. If the Grantee's Authorized
Representative changes at any time during the grant agreement, the Grantee must immediately notify the
State.
8. Assignment, Amendments, Waiver, and Grant Agreement Complete
The Grantee may neither assign nor transfer any rights or obligations under the grant agreement without the
prior consent of the State and a fully executed Amendment, executed and approved by the same parties who
executed and approved the grant agreement, or their successors in office.
Any amendment to the grant agreement must be in writing and will not be effective until it has been
executed and approved by the same parties who executed and approved the original grant agreement, or their
successors in office.
If the State fails to enforce any provision of the grant agreement, that failure does not waive the provision or
its right to enforce it.
The grant agreement contains all negotiations and agreements between the State and the Grantee. No other
understanding regarding the grant agreement, whether written or oral, may be used to bind either party.
9. Liability
Grantee must indemnify, save and hold the State, its agents, and employees harmless from any claims or
causes of action, including all attorneys' fees incurred by the State arising from the performance of the grant
agreement by the Grantee or the Grantee's agents or employees. This clause will not be construed to bar any
legal remedies the Grantee may have for the State's failure to fulfill its obligations under the grant agreement
and subsequent grant agreements. The liability for Grantees that are municipalities is governed by Minn.
Stat. § 466 and any other applicable law, rule or regulation.
10. Audits
Under Minn. Star. § 16B.98, subd. 8, the books, records, documents, and accounting procedures and
practices of the Grantee or other party that are relevant to the grant agreement or transaction are subject to
examination by the State, and/or the State Auditor or Legislative Auditor as appropriate, for a minimum of
six years from the grant agreement end date, receipt and approval of all final reports, or the required period
of time to satisfy all state and program retention requirements, whichever is later. Federal audits shall be
governed by requirements of federal regulations.
If applicable, if the Grantee (in federal OMB Circular language known as "subrecipient ") receives federal
assistance from the State of Minnesota, it will comply with the Single Audit Act Amendments of 1996 as
amended and Office of Management and Budget Circular A -133, "Audits of States, Local Governments and
Non -Profit Organizations" for audits of fiscal years beginning after June 30, 1996; and, required audit
reports must be filed with the State Auditor's Office, Single Audit Division, and with federal and state
agencies providing federal assistance, and the Department of Public Safety within nine months of the
Grantee's fiscal year end.
11. Government Data Practices
The Grantee and the State must comply with the Minnesota Government Data Practices Act, Minnesota
Statutes, Chapter 13, as it applies to all data provided by the State under the grant agreement, and as it
applies to all data created, collected, received, stored, used, maintained or disseminated by the Grantee under
the grant agreement. The civil remedies of Minnesota Statutes, section 13.08 apply to the release of the data
referred to in this clause by either the Grantee or the State.
If the Grantee receives a request to release the data referred to in this clause, the Grantee must immediately
notify the State. The State will give the Grantee instructions concerning the release of the data to the
requesting party before the data is released.
� ) 1
Attachment B
Terms and Conditions
12. Workers' Compensation
Grantee certifies that it is in compliance with Minnesota Statutes, § 176.181, subdivision 2, pertaining to
workers' compensation insurance coverage. The Grantee's employees and agents will not be considered
State employees. Any claims that may arise under the Minnesota Workers' Compensation Act on behalf of
these employees and any claims made by any third party as a consequence of any act or omission on the part
of these employees are in no way the State's obligation or responsibility.
13. Publicity and Endorsement
Any publicity regarding the subject matter of the grant agreement must be in accordance with the Guidelines
included in this application. The Grantee must not claim that the State endorses its products or services.
14. Governing Law, Jurisdiction, and Venue
Minnesota law, without regard to its choice -of -law provisions, governs the grant agreement. Venue for all
legal proceedings out of the grant agreement, or its breach, must be in the appropriate state or federal court
with competent jurisdiction in Ramsey County, Minnesota.
15. Termination
Termination by the State. The State may cancel the grant agreement at any time, with or without cause, upon
30 days' written notice to the Grantee. Upon termination, the Grantee will be entitled to payment,
determined on a pro rata basis, for services satisfactorily performed.
Termination by the Grantee. The Grantee may request termination upon 30 day's notice to the State's
Authorized Representative. Upon termination, the Grantee is entitled to payment for services actually
performed and agrees to return any unused funds to the State.
Termination for Insufficient Funding. The State may immediately terminate the grant agreement if it does
not obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be
continued at a level sufficient to allow for the payment of the services under the grant agreement.
Termination must be by written or fax notice to the Grantee. The State is not obligated to pay for any
services that are provided after notice and effective date of termination. However, the Grantee will be
entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that
funds are available. The State will not be assessed any penalty if the grant agreement is terminated because
of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. The State
must provide the Grantee notice of the lack of funding within a reasonable time of the State receiving that
notice.
Termination for Failure to Comply. The State may cancel the grant agreement immediately if the State finds
that there has been a failure to comply with the provisions of the grant award, that reasonable progress has
not been made or that the purpose for which the funds were granted have not been or will not be fulfilled.
The State may take action to protect the interests of the State of Minnesota, including the refusal to disburse
additional funds and requiring the return of all or part of the funds already disbursed.
16. Data Disclosure
Under Minnesota Statutes, § 270C.65, and other applicable law, the Grantee consents to disclosure of its
social security number, federal employer tax identification number, and/or Minnesota tax identification
number, already provided to the State, to federal and state tax agencies and state personnel involved in the
payment of state obligations. These identification numbers may be used in the enforcement of federal and
state tax laws which could result in action requiring the Grantee to file state tax returns and pay delinquent
state tax liabilities, if any, or pay other state liabilities.
I tQ
Attachment B
Terms and Conditions
17. Other Provisions be it understood:
a. By filing of this application, the applicant has therefore obtained the necessary legal authority to
apply for and receive the proposed grant;
b. The filing of this application has been authorized by applicant's governing body, and the official
who has applied his/her signature to this application has been duly authorized to file this application
for and on behalf of said applicant, and otherwise to act as the representative of the applicant in
connection with this application;
c. The activities and services for which assistance is sought under this grant will be administered by or
under the supervision and control of applicant;
d. Fiscal control and accounting procedures will be used to ensure proper disbursement of all funds
awarded.
�L,)1
Attachment C
Federal Audit Requirements
FEDERAL AUDIT REQUIREMENTS
For subrecipients that are state or local governments nonprofit organizations or Indian tribes
If the grantee expends total federal assistance of $500,000 or more per year, the grantee agrees to obtain either
a single audit or a program- specific audit made for the fiscal year in accordance with the terms of the Single
Audit Act Amendments of 1996.
Audits shall be made annually unless the state or local government has, by January 1, 1987, a constitutional or
statutory requirement for less frequent audits. For those governments, the federal cognizant agency shall
permit biennial audits, covering both years, if the government so requests. It shall also honor requests for
biennial audits by governments that have an administrative policy calling for audits less frequent than annual,
but only audits prior to 1987 or administrative policies in place prior to January 1, 1987.
For subrecipients that are institutions of hieater education or hospitals
If the grantee expends total direct and indirect federal assistance of $500,000 or more per year, the grantee
agrees to obtain a financial and compliance audit made in accordance with OMB Circular A -110
"Requirements for Grants and Agreements with Universities, Hospitals and Other Nonprofit Organizations" as
applicable. The audit shall cover either the entire organization or all federal funds of the organization.
The audit must determine whether the subrecipient spent federal assistance funds in accordance with
applicable laws and regulations.
2. The audit shall be made by an independent auditor. An independent auditor is a state or local government
auditor or a public accountant who meets the independence standards specified in the General Accounting
Office's "Standards for Audit of Governmental Organizations, Programs, Activities, and Functions."
The audit report shall state that the audit was performed in accordance with the provisions of OMB Circular A-
133 (or A -110 as applicable).
The reporting requirements for audit reports shall be in accordance with the American Institute of Certified
Public Accounts' (AICPA) audit guide, "Audits of State and Local Governmental Units," issued in 1986. The
federal government has approved the use of the audit guide.
In addition to the audit report, the recipient shall provide comments on the findings and recommendations in
the report, including a plan for corrective action taken or planned and comments on the status of corrective
action taken on prior findings. If corrective action is not necessary, a statement describing the reason it is not
should accompany the audit report.
4. The grantee agrees that the grantor, the Legislative Auditor, the State Auditor, and any independent auditor
designated by the grantor shall have such access to grantee's records and financial statements as may be
necessary for the grantor to comply with the Single Audit Act Amendments of 1996 and OMB Circular A -133.
5. Grantees of federal financial assistance from subrecipients are also required to comply with the Single Audit
Act and OMB Circular A -133.
6. The Statement of Expenditures form can be used for the schedule of federal assistance.
7. The grantee agrees to retain documentation to support the schedule of federal assistance for at least four years
r) Lo,)_)
Attachment C
Federal Audit Requirements
8. Required audit reports must be filed with the State Auditor's Office, Single Audit Division, and with
federal and state agencies providing federal assistance, and the Department of Public Safety within nine
months of the grantee's fiscal year end.
OMB Circular A -133 requires recipients of more than $500,000 in federal funds to submit one copy of the
audit report within 30 days after issuance to the central clearinghouse at the following address:
Bureau of the Census
Data Preparation Division
1201 East 10th Street
Jeffersonville, Indiana 47132
Attn: Single Audit Clearinghouse
The Department of Public Safety's audit report should be addressed to:
Minnesota Department of Public Safety
Office of Fiscal and Administrative Services
444 Cedar Street
Suite 126, Town Square
St. Paul, MN 55101 -512
`l�jl
2013 TZD Enforcement
Organization: Hutchinson Police Department
ENFORCE 13- 2013- HUTCHINSON PD -00025
Agency Information
Fiscal Agency
Law Enforcement Agency Address City Zip Code +4 Contact Name Email Telephone
Number
Hutchinson Police Department 10 Franklin St SW Hutchinson 55350 Officer Greg gnadeau @ci.hutchinson.mn.0 3202344276
Natleau
Federal ID# DUNS#
416005253 68169515
Law Enforcement Agency
Partner Agencies
Address City Zip Code +4
Contact Name Email
Telephone
Number
McLeod County
801 10th St E
Glencoe
55336
Deputy Billy Kroll
Bily.Kroll @co.mcleod.mn.us
(320) 864 -3134
Glencoe Police Department
630 10th St E
Glencoe
55336
Officer Jason
Abbott
jabbott@ci.giencoe.mn.us
(320) 864 -5171
Wnsted Police Department
180 Main Ave W
Wnsted
55395
Officer Justin Heldt
HeIdt502@winsted.mn.us
(320) 485 -2715
Meeker County
326 North Ramsey Ave
Litchfield
55355
Deputy Jon Agra
1on.AgreQco.meeker.mn.us
(320) 693 -5400
J
09/18/2012
Page 1 of 1
2013 TZD Enforcement
Organization: Hutchinson Police Department ENFORCE I 3-2013-HUTCHINSONPD-00025
Grant Information
Number of locations at which informal seatbelt surveys will be conducted: 15
Must be 3 locations or greater. Seatbelt surveys must be conducted using the instructions
provided. Locations, dates, and times of the surveys must be reported to OTS prior to the
beginning of the grant (October 1st).
Percentage of overtime hours during the seat belt wates that will be scheduled 50%
between 16:00 and 1:00:
Minimum of 50% is required
Percentage of seat belt enforcement hours in which high - visibility enforcement tactics
50%
will be used:
Minimum of 20% is required
Percentage of impaired driving enforcement hours in which high - visibility enforcment
100%
tactics will be used:
The counties that receive additional impaired driving enforcement funding must have 100% of
their DWI enforcement as high visibility saturation patrol. Other counties must have 20%
Percent of speed enforcement hours in which high - visibility enforcement tactics will be
50%
used:
Minimum of 20% is required
Population of the jurisdiction served by the law enforcement agencies participating in
60131
the grant:
Number of officers currently eligible to work this grant:
62
Name of project director: Sgt. Doug Johnson Years of grant
10
experience:
Do agencies within your grant issue news Yes No If so, how many?
releases jointly?
Do you have kick -off events prior to the Yes v No If so, how many?
mobilizations?
How frequently do participating agencies meet to plan and discuss enforcement
Quarterly
activity?
Are briefings conducted prior to each impaired driving enforcement event? Yes v No
During high visibility events, what is the minimum number of officers scheduled?
09/18/2012 Page 1 of 2
2013 TZD Enforcement
Organization: Hutchinson Police Department ENFORCE13- 2013- HUTCHINSONPD -00025
Grant Information
09/18/2012 Page 2 of 2
2013 TZD Enforcement
Organization: Hutchinson Police Department ENFORCE 13- 2013- HUTCHINSONPD -00025
Comparative Report
Prior Year Enforcement Activity
Based on Attachment F in the RFP, complete the application with the prior year grant performance
numbers. If your prior year grant numbers are highlighted in yellow in more than one category, explain what
steps will be taken to improve your activity. These grants are highlighted in salmon on Attachment F.
Measurement Statewide Prior Grant
Contacts per hour 2.29
Citations per stop 0.54
Seat belt and child seat citations per hour 0.72
Percentage of seat belt and child seat citations 0.35%
per stop
DWI per hour 0.029
Percentage of DWI arrests per stop 0.023%
Explanation
Performance
1.79
0.38
0.44
0.27%
0.02
0.94%
The percentage of DWI arrests per stop were low throughout the county along with the State Patrol during
the saturations. I believe that with Meeker County being designated as one of the 25 Counties for
sustained enforcement we should see those numbers increase, while we save lives. We will cordinate with
Meeker County during their events throughout the year so that the public sees an increase in enforcement
in both Meeker and McLeod Counties.
09/18/2012 Page 1 of 1
V) Lq-j 1
2013 TZD Enforcement
Organization: Hutchinson Police Department ENFORCE I 3-2013-HUTCHINSONPD-00025
Performance Measures
New Grant Performance Measures
Performance standards measure the success of our state in achieving the goal of Toward Zero Deaths.
Last year, OTS requested law enforcement to create local performance measures that support our state's 3
year traffic safety goal. Review your last year's grants performance measures and the County Population
and Baseline Performance Measures (Attachment G in the RFP). Determine if the goals are still
appropriate or if new goals should be set. Provide additional information if changes were made to the
performance measures from last year. If multiple counties are participating in the grant, performance
measures should be created using data from all counties. Performance measures tab of Plan A or Plan B
worksheet (whichever is applicable) will assist you with this process. These worksheets are available on the
Office of Traffic Safety website on the law enforcement partners page.
Fatalities and Severe Injuries
Baseline:
To decrease fatalities and severe 113
injuries by
from the 2007 - 2009 calendar base
year average of:
(obtain number from attachment G)
Explanation of Changes:
Alcohol Impaired Driving Fatalitites and Severe Injuries
to: (provide last year s: 9
your goal)
this year's: 9
by 12/31/15; 25%
for a
decrease of:
To decrease alcohol impaired driving 0 to: (provide last years: 2 by 12/31/15; 25%
fatalities and severe injuries by your goal) for a
from the 2007 - 2009 calendar base decrease of:
year average of:
(obtain number from attachment G)
this year's: 2
Explanation of Changes:
Speed Related Fatalities and Severe Injuries
To decrease speed related fatalities 2 to: (provide last years: 1 by 12/31/15; 25%
and severe injuries by your goal) for a
from the 2007 - 2009 calendar base decrease of:
year average of:
(obtain number from attachment G)
this year's: 1
09/18/2012 Page 1 of 2
2013 TZD Enforcement
Organization: Hutchinson Police Department ENFORCE 1 3-2013-HUTCHINSONPD-00025
Performance Measures
Explanation of Changes:
Unrestrained Passenger Vehicle Occupant Fatalities and Severe Injuries
To decrease unrestrained passenger
vehicle occupant fatalities and severe
injuries in all seating positions by
from the 2007 - 2009 calendar base
year average of:
(obtain number from attachment G)
Explanation of Changes:
Seat Belt Use Rate (Observed Seat Belt Use Survey)
To increase observed seat belt use 92%
using informal seat belt survey
guidelines
from the 2009 calendar year usage rate
of:
(provide your current seat belt usage
rate)
Explanation of Changes:
09/18 /2012
to: (provide last years: 3
your goal)
this years: 3
to: (provide last year's:
your goal) 95%
this year's:
95%
by 12/31/15; 25%
for a
decrease of:
by 12/31/15; 25%
for an
increase of:
f� 1P�age 2 o 2
/1 )1 `
Organization: Hutchinson Police Department
2013 TZD Enforcement
Budget Summary
EXHIBIT A
ENFORCEI3. 2013 -H UTCHINSON PD -00025
Budget
Budget Category
Requested Amount
Match
Administration
Administration
$0.00
$0.00
Total
$0.00
$0.00
Dispatch
Dispatch
$0.00
$0.00
Total
$0.00
$0.00
Enforcement - BeIUDistracted /Move Over
Enforcement- BeIUDistracted Driving
$23,814.00
$0.00
Total
$23,814.00
$0.00
Enforcement - DWI
Enforcement - DWI
$36,128.00
$0.00
Total
$36,128.00
$0.00
Enforcement- Speed
Enforcement - Speed
$13,986.00
$0.00
Total
$13,986.00
$0.00
Operating Expenses
Operating Expenses
$0.00
$0.00
Total
$0.001
$0.00
Total
$73,928.00
$0.00
p�
09/18/2012 Page 1 of 1
„
MEMORANDUM
POLICE / EMERGENCY MANAGEMENT SERVICES
TO:
Mayor & Council
FROM:
Chief Dan Hatte�
DATE:
September 4, 2012
RE: Consent Agenda — Tattoo License — Douglas Moulton
A background check was conducted on Douglas Moulton in reference to his obtaining a
Tattoo and Piercing License in the City of Hutchinson. Moulton would be conducting his
business at 15 Washington Avenue E, Evolution Tattoos and Piercing.
Mr. Moulton's highest conviction level is a misdemeanor. He has one conviction on his
criminal history, a Third Degree DWI in Willmar. He has one other citation on his driving
record, a no fault conviction from March 2, 2001. Moulton has one lien filed against
him. It was filed by the Rice Memorial Hospital on 9 -17 -09 for $813.00. In checking
our local records, there has been no contact with Douglas Moulton.
It would be my recommendation to grant the tattoo /piercing license to Douglas Moulton.
/blm
2012 -01 -0020
q
Ctryof
111 Hassan S=a Sou[hcut
Hutcbinson, MN 55350
(320) 587- 5151/Fax: (320) 2344240
City of Hutchinson
Application for Tattoo Service License
yD1y
tr..f 175.0 y
Operating Year RO`
Applicant Information 1
D1, Off` CZ� �-�� - 01)Ci!'/Jr
Applicant Name Phone Number
Lips i c-` AVc SW Are} 105 V ,, 1M&vc MN 5i15 0 i
Applicant Address City State Zip
Business Information
i-3zo- yg1-39'TS
Business Name Phone Number
r %joLbonTA4-t,,0s akid ri�^�1s 1,6- f1 X3350
Business Address `T Ci_tV ( QState Zip
Zoning District
"verifb the prapawd uee iv allowed in thu zoning dbftici
Corporate Information if applicable)
Corporate Name Phone Number
Corporate Address City State Zi
Owner(s) /Corporate Officer(s) (list names and addresses of all persons have a beneficial interest in the
business/corporation) I
r _
Name:
5 15 —'Lire Swu Prof 10.6 Utlly r- M N S5&"gC
Address I City State Zip
Name:
Address City State Zip
`If necessary, list additional owners) /corporate officer(s) on a separate sheet of paper
Operators list all individuals involved in giving tattoo services
Name: T
C6 1 v1
uok e— At sa AY4 jo5 Al
'r
M(_
lo?Gi
Address
City
State
Zip
Name:
Address
City
State
Zip
*If necessary, list additional operators on a separate sheet ofpaper
City of Hutchinson
Application jar Tattoo Service
Page l of 2
Checklist (all items must be checked "yes" in order for the application to be processed)
The following items need to be completed and/or attached in order for the application to be processed:
Application fee paid in full (check or money order): !ages ❑ no
t11
Application completed in full and signed: yes ❑ no
I hereby certify that I have completely filled out the entire above application and that the application is true, correct,
and accurate.
I fully understand that any person who violates any provision of the Tattooing Services Ordinance No. 6.41 is guilty
of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding $500 or by imprisonment
for a period not exceeding 0 days or both, plus, in either case, the costs of prosecution.
IAZAAA4i -
Sign(tture of Applicant Dafe
Title
NOTE: No application will be forwarded to the City Council unless received two weeks prior to the regular
Council meeting, filled out in completion, andfee payment is attached
ZoningBuilding: approved denied Notes:
Fire ❑ approved ❑ denied Notes:
Police ❑ approved ❑ denied Notes:
City Council ❑ approved ❑ denied Notes:
H:LicrnseVApplitatim ✓ relbo.Aa
r) 0�)
A
TO: Jeremy Carter, City Administrator
Mayor & City Council
FROM: John Paulson, Environmental Specialist
Dan Jochum, Planning, Building, Zoning Director
Andy Reid, Controller
RE: Project Award for Liquor Hutch Roof Replacement
(Facilities Improvement Project No. 8 /Project No. FAC 12 -08)
DATE: September 20, 2012
The City received quotes for the Liquor Hutch Roof Replacement project on Wednesday,
September 19th. The apparent low quote is from Buysse Roofing of St. Cloud with a quote of
$61,980. We received two other quotes for the project from Schwickerts ($71,185) and Kandi
Roofing ($75,807). City staff will be prepared to answer any questions related to this project at
the Council Meeting. City staff has specified a schedule for this work to occur this fall starting in
early October 2012.
The roof replacement project consists of removal and replacement of the roof membrane, ballast,
any damaged or undersized flashings, and all damaged insulation that is discovered upon removal
of the membrane.
We recommend approving the project award as detailed above.
cc: Jeremy Carter — City Administrator
q �ZJ
September 18, 2,012
Mr. John Paulson
Environmental Specialist
City of Hutchinson
iii Hassan Street SE
Hutchinson, MIN 5535q
Re; Reroofing projects
Dear John:
Thank you for calling Buysse Roofing and allowing us the opportunity to submit a quotation on your
roofing needs. We Propose to:furnish and install all of the items listed below:
tlquor store Reroof
11 Remove the existing sheet metal coping and dispose
2) Removethe existing roof bal last and unload atthe, designated location
a) Remove the existing roof membrane down to the existing insulation
4) Remove the::existing roof flashings
5) Replace darnaged roof Insulation if found
6) Build and Install a new wood roof control joint including drilling holes to the roof deck flutes
71 Install a Carlisle 60 mil EPOM loose laid ballasted single ply membrane roof system
8) install all required :Carlisle roofaccessories
9) Install Carlisle termination and 60.-mg flashing at the existing roof€urbs
10) install Carlisle pre- matded pipe seats at the existing sanitary stacks
11) Install Carlisle 60 mill flashing at the existing, cuss "t3' chimney stacks
12) Set and seat the existing roof drain to the new roof membrane
13) Install Carlisle pourable sealer pockets and sealant at the electrical times that penetrate the roof
surface
14) Install new roof ballast
]S) install new Westtle concrete walkway pavers at-the roof curbs
16) Install. new 24 ga pre - finished sheet metal coping at the parapetwalts and controtjaint
13) install one new 244ga pre - finished street metal scupper
18) Furnish Carlisle 15 year roof warranty,
19) Glean up and dispose of all roofing debris
To complete all of the above work on the Uquor Store building, we quote the sum of Sixty One
Thousand Nine Hundred Eighty Dollars f$61,980M).
(320) 255.9140 FAX: (320) 255 -9127
COMMERCIAL ROOFING
r) V)
Creekside'
Date: September 11, 2012
To: Mayor, Council and City Administrator
Creekside Soils
151111 Adams St. SF.
Hutchinson, MN 55350 -7011
320 - 587- 6762/Fax 320 -234 -5649
From: Andy Kosek, General Manager of Creekside Soils
Subject: Purchase of Bag Film for the Creekside Production Line
City staff solicited Requests for Proposals (RFP's) for bag film for the
bagging production line. The quantities selected for quotes are sufficient to
last Creekside Soils for two years, (including existing inventory on hand).
The RFP detail is attached. The first grouping of products resulted in very
favorable pricing with Direct Plastics being the lowest bidder at $88,322.50.
The second grouping of products also resulted in very favorable pricing
with Direct Plastics being the lowest bidder once again at $55,817.00.
Grouping of products, like we have done, provides total quantities that
make the bidding attractive. Direct Plastics happens to be our current
provider of bag film and continues to be the lowest responsible bidder.
Approval of these two respective purchase orders is recommended.
C� W)
Bag Film Quotes 2012
Bid #1
SolendorGro
Topsoil .75 cuft.
Potting Soil 36'
Peat 36'
Bid #2
Product Type
CreekSide
Topsoil 40#
Wonder8lend
Manure 40#
Garden Soil 1 cuff
SolendorGro
Manure 36'
Original
Revised
340,000
320,000
190,000
170,000
25,000
25.000
555,000
515,000
Direct Plastic
Revised Alternate Plate Total with
Quantity quantity .00275 mil Changes Plates
40,000 40,000 $0.2168 $0.2168 $8,672.00
100,000 100,000
10,000 10,000
40,000 1
290,000
Total Impressions 785,000
$0.2415 $0.2415 $24,150.00
$0.2415 $0.2415 $2,415.00
$0.1715 $0.1715 $20,580.00
Total $55,817.00
Direct Plastics Total $144,139.50
Direct Plastic
Alternate
Plate
Total with
.00275 mil
Changes
Plates
Plates
$0.1715
$0.1715
$54,880.00
$0.1715
$0.1715
$29,155.00
$0.1715
$0.1715
$4,287.50
$02490
Total
$88.322.50
Direct Plastic
Revised Alternate Plate Total with
Quantity quantity .00275 mil Changes Plates
40,000 40,000 $0.2168 $0.2168 $8,672.00
100,000 100,000
10,000 10,000
40,000 1
290,000
Total Impressions 785,000
$0.2415 $0.2415 $24,150.00
$0.2415 $0.2415 $2,415.00
$0.1715 $0.1715 $20,580.00
Total $55,817.00
Direct Plastics Total $144,139.50
EcoPlast
Josh Lefkowtiz
Alternate Plate Total with
.00275 mil Changes Plates
$0.2290 $0.2690 $10,760.00
.003 mil
0.2400 0.2560 $25,600.00
0.4590 0.6190 $6,190.00
$0.1630 $0.1716 $20,588.57
Total $63,138.57
EcoPlast Totals $151,436.67
EcoNast
Josh Lefkowtiz
Altemate
Plate
Total with
00275 mil
Changes
Plates
$0.1630
$0.1665
$53,289.41
$0.1630
$0.1693
$28,783.68
$0.2010
$02490
$6,225.00
Total
$88,298.10
EcoPlast
Josh Lefkowtiz
Alternate Plate Total with
.00275 mil Changes Plates
$0.2290 $0.2690 $10,760.00
.003 mil
0.2400 0.2560 $25,600.00
0.4590 0.6190 $6,190.00
$0.1630 $0.1716 $20,588.57
Total $63,138.57
EcoPlast Totals $151,436.67
Laat Sly...
se
filTear Ouanrry
Topsoil 75 tuft. 32C OW M,W0 I 912019 5.1398 223,983 Daee P
PMllno Soil ]6' 770000 "0000 9,ID'0 $3400 162505 DirectP
Pen M. 25.000. _ 2511. Vdm neC to Oo some 0iMi1q
Total 515.0.
Spk111dom.
Paotluct TI, DuanlOv
G Sgt
TPPPal406 40000 x0,000 1 8120115.2330 28,109 OireaP
5 ,G�
Manure]$' 120000 140000 1 912010 S.HCO 172.128 DlalIP
Wam?Ttwro
Me-.4W 7WXO 100.000 1N2010 522M 103274 EttedP
Game. Boll I Wit i0.' 10000 9120055.1 MS 308708upe( Group
Taal 270.000
C,e.ksm
7 WWI OVer layuer 8tolal
WonOeBleM
Nntggino to re,4,ote.
3
pdmur PxMao(na
FcaPlxst
DaiVLanU Packaarna
Olrecic
Poly FUSt Prcoackanmo
Poll 1.
ga,.PCy M,2�4
Ptsnr Container COmI
Josh Lafkpy0_q
Greo Below
L.IN Turner
Johnny Bnvo
ABa,a..00276
Mlerrxu .00275
Anem ie.00275
Nlemare O.M
Aftcl,tate,00275mal Pax Chan s
Toa PI tes
Anemale.02315m11
ea
Tcelwilh Plmes
tiarturee.00M.it
PlateC a
Totalwilh Plates
lad
PlateChanoes
Totalwah Platte
ft
Plate Charemeat
Total with Plates
$0.14M
50.1533
W070181
$0.1630
%.1668
$53,36000
30.1715
SCAM
$54.m00
50.1702
60.3325
554064.W
%. 1610
50.1680
326.58115
%.1530
wi7o1
32691000
50.1715
501715
329.15500
WIM2
?idle maurex 111.1
Ml5mW
So 1610
50.2766
36.91584
502010
80240
56 225.00
50.1715
501715
N.287.50
30.2667
7110.11;1
%661.50
69,57625
Taal
$64,551.10
57,007.50
Taul
!118,4%.M
65217.50
Toa,
S$8A2250
$122,692.36
Total
S91,76i50
$212,695.15
Tatel
5111.22260
Total
$132,524.50
Also gave
alwe le combination prtclnO
NO Pack;gjg9
Pnmaly Pao W uina
,D,,yLand P okaginq
EWP an
PcA i s1 Pfeyackagi.
^9
}ralm Bag, Somyag
LFishar GontaineS4gB1
SaIMV Murohv
Josh Lefkowj
aired Plastic
PoIVPak
AMrnale.002T5
Alarmte 00275
Alternate 00275
Toalwith Plates
Alam OiT5mi1 PIaa CMn e,,
Anemate 00275
m6
PW,Cmnaez Toa lales
ABemate. 275
mill Plate Channes
Tmi meth Piattee
ABerrate.0027
it PlateChanceel
Total Ith Plates
mil
PataClesntpes
Totalwith Plates
it
Plate Chan ea
T,IalerithPt,l,s
W 24
50.3x]8
$1374377
602290
50.2690
$10.7(70.00
50.21 B8
502158
$8,572.00
50.2592
510.178.00
50.1610
50.1668
520.01909
50.1630
30.17M
$20160.00
501715
MIMS
520580 C0
60.1656
5222 96.M
. mil
603 Mill
$02408
Sb.061 40
No Bb
No 80
01953
602 %9
#3,69000
50.23W
602879
528.794.72
024.
02%0
525,fi0o.6O
50.2415
502415
$24.150.
No BA
50.6113
56.11300
$023W
50.85%
56599.17
0.4590
0.6190
58.190..
50.2415
50.2415
32.41500
No 60
Total
471155.15
Thal
56331000
Total
535817.00
I I
To.,
33266100
Nntggino to re,4,ote.
3
Volm Oaa COmoanv
KG Paokaoino
DaiVLanU Packaarna
Poly FUSt Prcoackanmo
Ptsnr Container COmI
Greo Below
L.IN Turner
ABa,a..00276
Anem ie.00275
Aftcl,tate,00275mal Pax Chan s
Toa PI tes
ghamate0o2T m'1 IneCMn
Total with
mil
PWt@Qanws Totalwilh Places
PtI
Plna n n e
50.1849
S 1955
MZ%Bl00
60.3325
50.3325
$IW..3 %80
501555
SO 1653
552,08000
W.2o0T
502087
659.784.00
WM30
SO 2137
525.638.00
60.3325
%.3325
$39,890.00
50.1555
50.1815
$21700.00
W.M117
50.208]
525.W4 .W
60.1045
50.2051
334,87050
60.3325
60.3325
$ %.523.30
50.1555
60.1739
529,5550o
60.200]
50.2007
635AT9W
60.1]40
50.1 &7
64.81625
503031
60.3831
69,57625
60.1555
02803
57,007.50
%.2082
50.2W7
65217.50
TWI
$122,692.36
ToW
$212,695.15
Tatel
5111.22260
Total
$132,524.50
NO Pack;gjg9
,D,,yLand P okaginq
PcA i s1 Pfeyackagi.
^9
}ralm Bag, Somyag
LFishar GontaineS4gB1
Greg Below
Letry T.,.,
AMrnale.002T5
Alarmte 00275
Amrro¢ 00216 M1 M
Toalwith Plates
Alam OiT5mi1 PIaa CMn e,,
T wiM Pala.
m6
PW,Cmnaez Toa lales
mll
Wn a5
TvaleldhPlaft,
502280
503260
613,040.00
503727
60.3722
514908.00
01955
60.2995
$11,98000
02732
02732
$10,92800
W 10Cg
. mil
501280
$02408
Sb.061 40
No Bb
No 80
01953
602 %9
#3,69000
027915
027915
521,915.1boo
503260
.$0.2260
52160.W
No B10
No
01953
50.6113
56.11300
032855
032555
53265.5000
m 946
Tole,
$39381.48
Toal
5+1906.00
TOaI
5617640
Total
St2+08.W
Nntggino to re,4,ote.
3
General Conditions and Specifications
For
Soil Packaging Products
City of Hutchinson, Minnesota
July 17, 2012
q [-A)
SOIL PACKAGING BID
CITY OF HUTCHINSON
DBA AS CREEK SIDE SOILS
The City of Hutchinson DBA Creek Side Soils will entertain bids from all interested vendors for the purpose of fulfilling printed soil packaging (bag film)
needs from September 1, 2012 through June 1, 2013 with possible one year extension of contract,
Creek Side Soils employs a Premier -Tech model FFS 200 as its' packaging unit. Unit specifications are included in bid packet.
All bag counts are aggregates of total product lines. CreekSide Soils produces three product lines thereby requiring three different sets of packaging graphics.
All rolled stock of completed packaging product shall be tagged with product identification and number of impressions per roll. If placed on pallet with
multiple rolls, the pallet shall be tagged with total number of impressions on pallet (aggregate of roll impressions),
All rolls of packaging film must be rolled so that the rolled sides are even with no vacillating edging to the rolls.
CreekSide may desire to purchase miscellaneous, small quantities of specialized packaging film throughout the term of this contract.
All nricine will include delivery to Creek Side Soils in Hutchinson MN
Packaging film bid items:
I. .75 cult SplendorGro Topsoil (printing one side) : 26" WEB X 17" RPT X.003 MIL / B -3 unwind/ core diameter 3" minimum / roll diameter 24"
maximum / white opaque film / UVI low slip /full gauage/anti static.
Alternate: .00275 MIL
Quantity 2012: 340,000
2. 36 pound SplendorGro Manure (printing one side) : 26' WEB X 17" RPT X.003 MIL / B -3 unwind / core diameter 3" minimum / roll diameter
24" maximum / white opaque film / UVI low slip /full gauage /anti static,
Alternate: 00275 MIL
Quantity 2012: 140,000
3. 36 pound SplendorGro Potting soil (printing one side) : 26" WEB X 17" RPT X.003 MIL / B -3 unwind / core diameter 3" minimum / roll
diameter 24" maximum / white opaque film / UVI low slip /full gauage /anti static.
Alternate: .00275 MIL
Quantity 2012: 190,000
4. 36 pound SplendorGro Peat Select (printing one side) : 26" WEB X 17" RPT X,003 MIL / B -3 unwind / core diameter 3" minimum / roll diameter
24" maximum / white opaque film / UVI low slip /full gauage /anti static.
Alternate: .00275 MIL
Quantity 2012: 25,000
r) [-A)
BID FORM
Description of Soil Packaging Product (size, thickness, color process, operationals attributes):
Product Type
Quantity
2012 Season Bid
.003 mil
SolendorGro
Topsoil .75 cult.
340,000 bags
$187.40/M
Manure 36"
140,000 bags
$187.40/M
Potting Soil 36"
190,000 bags
$187.40/M
Peat 36"
25,000 bags
$187.40/M
Product Graphics Development (set -up, film & plate)
Included
Yes
Storage/Warehousing Costs, if any:
$ /6 mths
No
2012 Season Bid
Alternate .00275 mil
$176.50
$176.50
$176.50
$176.50
If no, $
Number of days for delivery, after bid is awarded:
5% bid bond or cashier's check enclosed: Yes No
Letter of bank credit in the amount of $10,000 enclosed: Yes No
*will be returned after ful shipment
General Warranty: Yes No Duration
Bidder's Name and Address
CreekSide Compost Facilities is a tax - exempt entity
Notes:
2 mths
• If there are price break points on the film please include them on the bid form.
• If your companies quotation form covers the information above this form doesn't need to
be complete. Please submit your companies form.
• If you have additional information that is not listed above and feel that it would be
benifical please include.
� �J)
SOIL PACKAGING BID
CITY OF HUTCHINSON
DBA AS CREEK SIDE SOILS
The City of Hutchinson DBA Creek Side Soils will entertain bids from all interested vendors for the purpose of fulfilling printed soil packaging (bag film)
needs from September 1, 2012 through June 1, 2013 with possible one year extension of contract.
Creek Side Soils employs a Premier -Tech model FFS 200 as its' packaging unit. Unit specifications are included in bid packet.
All bag counts are aggregates of total product lines. CreekSide Soils produces three product lines thereby requiring three different sets of packaging graphics.
All rolled stock of completed packaging product shall be tagged with product identification and number of impressions per roll. If placed on pallet with
multiple rolls, the pallet shall be tagged with total number of impressions on pallet (aggregate of roll impressions).
All rolls of packaging film must be rolled so that the rolled sides are even with no vacillating edging to the rolls.
CreekSide may desire to purchase miscellaneous, small quantities of specialized packaging film throughout the term of this contract.
All pricing will include delivery to CreckSide Soils in Hutchinson MN.
Packaging film bid items:
404 Wonderblend Manure (printing front and back): 29.5" WEB X 18.5" RPT X.003 MIL / B -3 unwind / core diameter 3" minimum / roll
diameter 24" maximum / opaque film / UVI low slip / full gauage /anti static 7 color process.
Alternate: .00275 MIL
Quantity 2012: 100,000
2. 1 cult. Wonderblend Garden Soil (printing front and back): 29.5" WEB X 18.5" RPT X.003 MIL / B -3 unwind / core diameter 3" minimum / roll
diameter 24" maximum / opaque film / UVI low slip / full gauage /anti static / 7 color process.
Alternate: .00275 MIL
Quantity 2012: 10,000
3. 40 pound CreekSide Topsoil: 27.5" WEB X 18.25" RPT .003 MIL / 43 unwind/ core diameter 3" minimum /
roll diameter 24" maximum / white opaque film / UVI low slip full gauage /anti static.
Alternate: .00275 MIL
Quantity 2012 : 40,000
r) [j)
Description of Soil Packaging Product (size, thickness, color process, operationals attributes):
Product Type
CreekSide
Topsoil 40#
Quantity
40,000 bags
2012 Season Bid
.003 mil
$ 228.00
WonderBlend
Manure 40# 100,000 bags $254.50
Garden Soil 1 cuft. 10,000 bags $254.50
Product Graphics Development (set -up, film & plate)
Included
Yes
No
2012 Season Bid
Alternate .00275 mil
$ 216.80
$241.50
$241.50
If no, $
Storage/Warehousing Costs, if any: $ /6 mths $ /12 mths
Number of days for delivery, after bid is awarded:
5% bid bond or cashier's check enclosed: Yes No
Letter of bank credit in the amount of $10,000 enclosed: Yes No
*will be returned after ful shipment
General Warranty: Yes No Duration
Bidder's Name and Address:
CreekSide Compost Facilities is a tax - exempt entity
Notes:
• If there are price break points on the film please include them on the bid form.
• If your companies quotation form covers the information above this form doesn't need to
be complete. Please submit your companies form.
• If you have additional information that is not listed above and feel that it would be
benifical please include.
� La)
C
September 17, 2012
City of Hutchinson
Public Works Department
Operations & Maintenance
1400 Adams St SE
Hutchinson, MN 55350
Phone(320)234 -4219 Fax(320)234 -6971
To: Honorable Mayor and City Council members
From: John Olson, Public Works Manager
Subject: REQUEST FOR DESIGNATION AS SURPLUS PROPERTY
In accordance with the fleet policy, Public Works coordinates auction of surplus property, unless
departments dispose of items on their own.
City staff has identified the following vehicles /equipment as surplus property. This designation
will allow Public Works to proceed with an auction to sell this equipment.
Surplus vehicles /equipment
COMP - 097 -HTK 1978 Ford F800
Single -axle truck, w/ Vac-All c/b cleaner, sweeper
Public Works staff intends to initiate an on -line auction in September to dispose of these
vehicles.
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,#14
MEMORANDUM
POLICE / EMERGENCY MANAGEMENT SERVICES
TO: Mayor and Council
FROM: Chief Daniel Hatten
DATE: 9 -18 -12
RE: 2012 Spooky Sprint
Attached is a request from Jason Werowinski and the Spooky Sprint. The request outlines
their wish to host a 5K walk/run and a Y2 mile kids run on October 27th 2012. The event
would require the closing of 1St Ave SE between Main St and Hassan St. The street would
be opened to traffic by Noon on the 27th. The route would also require some traffic cones
and barricades which the police department would provide.
My staff and I have reviewed the information and I am confident that the police department
can accommodate this request. The Spooky Sprint is accustom to the rules and regulations
in the area during the event and is willing to reimburse the Police Department for their time.
Upon Council approve we look forward to working with the Spooky Sprint to make this a
safe and successful event.
9(-(-)
Jason Werowinski
16650 206" Circle
Hutchinson, MN 55350
September 17th, 2012
Hutchinson City Council
111 Hassan STSE
Hutchinson, MN 55350
Re: 5K Family Run and Walk in Hutchinson on Saturday October 27", 2012
To The Members of the Hutchinson City Council,
I am writing today in regards to a third annual event some citizens of Hutchinson and myself are planning for
Saturday October 27`", 2012. We are in the planning stages for a 5k (3.1 mile) family fun run and walk to be
staged in Hutchinson with a start time of 9AM. We are calling it the Spooky Sprint. The proceeds of this run will
go to the REACH program at the Hutchinson High School.
We want to take advantage of a great resource in town, the area around the Library (Library Square). As such,
we would like to start and end this race there, on 1" Ave SE. We realize that having a 3 mile run throughout the
city may cause disruption, so we are attempting to run on city streets for about 20% of the total run distance.
The remainder would be run on the Luce Line Trail.
Our goal is to offer 2 runs, a 5k run and walk, and a f. mile dash for children. The %: mile dash will begin at
9:15AM, the 5k run and walk will begin at 9:30AM.
Each participant will be required to sign a waiver stating the following:
"I am properly trained and enter this walk /run totally at my own risk and hereby waive all claims that I or my
heirs may have against all sponsors, walk /run directors and all others associated with this walk /run, for any
injuries or problems I may sustain, regardless of any negligence. I am totally responsible for my safety and any
injury I may suffer."
I am attaching a map of the proposed courses. I have met with Sergeant Nagel about the course and modified it
as suggested. I am seeking approval for closure of 1" Ave SE for this run. We will also be running down Adams
Street towards the Luce Line, but our belief is that Adams will not need to be closed off. We will be using cones
to create a separation lane on Adams. As I stated 1 have discussed this with Sergeant Nagel.
So in essence the matter before the Council on this issue is the approval or denial for the Police Department to
use their discretion to close /block 1" Ave SE for some period of time on Saturday October 27", 2012. We
understand there may be costs associated with this Traffic Control and have accounted for this in our budget.
We are looking forward to this new event in Hutchinson, and to continuing it in the years to come.
Sincerely,
Jason Werowinski
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Hutchmsoq MN 55350
(320) 587- 5151/F= (320) 234 -4240
City of Hutchinson
Application for Licensing
(Under Ordinance No. 117.15)
5k Commercial Hauling Fee $1 Wear
❑ Residential Hauling Fee $125/Year
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City of Hutchinson
Application for Licensing
Page 2 of
Lim Additional Equipment Needed to Purchase or Lease to Med Licensing Requirement for Adequate Transit
Vehicles (section 623, subsection 4,E
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Mumbly Submission of Information to City Administrator section 6 23, subsection 9)
Are you aware of your responsibility to submit names and addresses of your business and commercial account
no later than the 10`s of each month to the City Administrator? Y�GS
X YES it NO
Are you willing to maintain a local telephone number and a daily 24 -hour answering service to handle service
questions?
YES ❑ NO
I hereby certify that I have completely filled out the entire above application, together with the
attached and executed Release of Information Form, and that the application is true, correct, and
Fire
Police
❑ approved ❑ denied Notes:
❑ approved ❑ denied Notes:
City Council ❑ approved ❑ denied Notes:
Date
91 )
AC= CERTIFICATE OF LIABILITY INSURANCE
DAM '
PRODUCER (651)644 -7200 FAX ( 651) 644 -9137
Lee F. Murphy, Inc.
2515 Wabash Ave. #300
St. Paul, MN 55114 -2000
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICES BELOW.
INSURERS AFFORDING COVERAGE
NAIL#
NNIRED West Centro Sanitation, Inc.
P.O. Box 796
Willmar, MN 56201
NSURERA Safeco Insurance Companies
(ISNTm
INsURERB: Ace American Ins. Co. /Swett 8 C
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INSURMc: The Builders Group
295
INSURER O:
04/30/200
INSURER E
S 1,000,
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE NSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALLTHETERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
mSR
TYPEOF NSURANCE
POIJCY NUMBER
PODf.Y EFFECTIVE
POLICY EXPIRATION
(ISNTm
GENERAL LIRBIUTY
01 CG 318310 6
04/3012008
04/30/200
EACH OCCURRENCE
S 1,000,
MMAGETORE
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X COMMERCIAL GENERAL LIABILITY
MED EXP (Any.;)DN )
$ 10
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X 1 POLICY DEEM UDC
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01 CG 328743 6
04/30/2008
04/30/2009
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DESCRR ON 01�OPERATIONSI LOCATIONS IVEHICLESIEXCLUSIOMADDED SY ENDORSEMENT /SPECIAL PR 010
City of Hutchinson
111 Hassan Street Southeast
Hutchinson, MN 55350
ACORD 25 (2001108)
SHOULD AMY OF THE ABOVE DESCRIBED POLICES BE CANCELLED BEFORE ME
THE AMING NWRER WA L ENDEAVOR TO MAIL
10 DAYS VjRMEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT.
BUT F E TO MAL SUCH WWM SHALL IMPOSE NO OBLIGATION OR UABILRY
AUTHORIZED REPRESENTATIVE
R
®AGONU WNPLM IKM 111M
0 General Obligation Bond Proceeds
Grant Agreement for Tree Removal and Replanting or Planting for Diversity
2012 -2014 Funding Cycle
THIS AGREEMENT shall be effective as of April 2, 2012 or upon the date that the final required
signature is obtained by the State, pursuant to Minn. Stat, Sect. 16C.05, subd. 2, whichever occurs later,
and shall remain in effect until June 30, 2014, or until all obligations set forth in this Grant Contract have
been satisfactorily fulfilled, or the Grant Contract has been cancelled, whichever occurs first, and is
between City of Hutchinson, a political subdivision of the State of Minnesota (the "Public Entity "), and
the Department of Natural Resources, 500 Lafayette Road, St. Paul, MN 55155 (the "DNR ").
RECITALS
A. The DNR has created and is operating a diseased shade tree removal and replacement
program (the "State Program ") under the authority granted by Laws 2010, ch. 189, subdiv. 12 (the "State
Program Enabling Legislation"), Under the State Program, the recipients of a grant must use such funds
for the planting of publicly owned shade trees on public land (Real Property) to provide environmental
benefits; replace trees lost to forest pests, disease or storm; or to establish a more diverse community
forest better able to withstand disease and forest pests.
B. Under the State Program, the DNR is authorized to provide grants that are funded with
proceeds of state general obligation bonds authorized to be issued under Article X1, Sec. 5(a) of the
Minnesota Constitution.
• C. The Public Entity submitted a grant application to the DNR (the "Grant Application ")
attached as Attachment III in which the Public Entity requested a grant from the State Program, the
proceeds of which will be used for the purposes set forth in such grant application.
D. The Public Entity has been selected by the DNR for a receipt of a grant from the State
Program in an amount of $25,000.00 (the "Program Grant "), which proceeds must be used by the Public
Entity to perform those functions and activities imposed by the DNR under the State Program and set
forth in the Grant Application.
lJ
E. The Public Entity's receipt and use of the Program Grant to improve real property (the "Real
Property ") will cause the Public Entity's ownership interest in all of the Real Property to become "state
bond financed property ", as such term is used in Minn. Stat. Sec. 16A.695 and in the "Third Order
Amending Order of the Commissioner of Finance Relating to Use and Sale of State Bond Financed
Property" executed by the Commissioner of Minnesota Management and Budget (`MMB ") and dated
August 26, 2010, as amended, even if such funds are being used to improve only a portion of the Real
Property.
G. The Public Entity and the DNR desire to set forth herein the provisions relating to the
granting and disbursement of the Program Grant to the Public Entity and the operation of the Real
Property.
IN CONSIDERATION of the grant described and other provisions in this Agreement, the parties
to this Agreement agree as follows:
q ck)
Article I
DEFINITIONS
Section 1.01 Defined Terms. As used in this Agreement, the following terms shall have the
meanings set forth below, unless the context specifically indicates otherwise:
"Agreement" - means this General Obligation Bond Proceeds Grant Agreement for Tree Removal
and Replanting.
"Certification" — if applicable, means a certification in the form attached as Attachment IA, in
which the Public Entity acknowledges that its interest in all or part of the Real Property is bond financed
property within the meaning of Minn. Stat. Sec. 16A.695 and is subject to certain restrictions imposed
thereby.
"Code" - means the Internal Revenue Code of 1986, as amended from time to time, and all treasury
regulations, revenue procedures and revenue rulings issued pursuant thereto.
"Commissioner's Order" - means the "Third Order Amending Order of the Commissioner of
Finance Relating to Use and Sale of State Bond Financed Property" executed by the Commissioner of
MMB and dated August 26, 2010, as amended.
"Declaration" - if applicable, means a declaration in the form attached as Attachment IB,
indicating that the Public Entity's ownership interest in the all or part of the Real Property is bond
financed property within the meaning of Minn. Stat. Sec. 16A.695 and is subject to certain restrictions
imposed thereby.
"Event of Default" - means one or more of the events set forth in Section 2.05.
"G.O. Bonds" - means that portion of the state general obligation bonds issued under the authority
granted in Article XI, Sec. 5(a) of the Minnesota Constitution, the proceeds of which are used to fund the
Program Grant, and any bonds issued to refund or replace such bonds.
"Project" - means the Public Entity's identification, removal, disposal of and replacement of dead
or dying shade trees located on the Real Property that are last to forest pests or disease.
"Public Entity" - means the entity identified as the "Public Entity" in the lead -in paragraph of this
Agreement.
"Real Property" - means the real property located in the County of McLeod, State of Minnesota,
legally described in Exhibit A to the Certification attached as Attachment IA and/or generally described
in Exhibit A to the Declaration attached as Attachment Ill.
"Useful Life of the Real Property" - means 30 years.
� cti)
Article II
GRANT
Section 2.01 Grant of Monies. The DNR shall make the Program Grant to the Public Entity and
disburse the proceeds in accordance with the provisions of this Agreement. The Program Grant is not
intended to be a loan even though the portion thereof that is disbursed may need to be returned to the
DNR or the Commissioner of MMB under certain circumstances.
Section 2.02 Public Ownership. The Public Entity acknowledges and agrees that the Program
Grant is being funded with the proceeds of G.O. Bonds, and as a result thereof all of the Real Property
must be owned by one or more public entities. Such ownership may be in the form of fee ownership
and /or an easement. In order to establish that this public ownership requirement is satisfied, the Public
Entity represents and warrants to the DNR that it has, or will acquire, a fee simple and /or an easement
ownership interest in the Real Property, and, in addition, that it possesses, or will possess, all easements
necessary for the operation, maintenance and management of the Real Property.
Section 2.03 Use of Grant Proceeds. The Public Entity shall use the Program Grant solely to
reimburse itself for the planting of publicly owned shade trees on public land (Real Property) to provide
environmental benefits; replace trees lost to forest pests, disease or storm; or to establish a more diverse
community forest better able to withstand disease and forest pests, and may not use the Program Grant for
any other purpose.
Section 2.04 Public Entity Representations and Warranties. The Public Entity represents and
warrants to the DNR as follows:
A. It has legal authority to enter into, execute, and deliver this Agreement and all
documents referred to herein, and it has taken all actions necessary to its execution and delivery of
such documents.
B. It has legal authority to use the Program Grant for the purposes described in the State
Program Enabling Legislation.
C. It has legal authority to operate the State Program and the Real Property for the
purposes required by the State Program and for the functions and activities proposed in the Grant
Application.
D. This Agreement and all other documents referred to herein are the legal, valid and
binding obligations of the Public Entity enforceable against the Public Entity in accordance with
their terms.
E. It will comply with all of the terms and conditions of this Agreement and all other
documents referred to herein.
F. It will comply with all of the provisions and requirements of Minn. Stat. Sec. 16A.695,
the Commissioner's Order, and the State Program.
G. It has made no material false statement or misstatement of fact in connection with its
receipt of the Program Grant, and all of the information it has submitted or will submit to the DNR
or the Commissioner of MMB relating to the Program Grant or the disbursement of the Program
Grant is and will be true and correct.
H. It is not in violation of any provisions of its charter or of the laws of the State of
Minnesota, and there are no actions, suits, or proceedings pending, or to its knowledge threatened,
before any judicial body or governmental authority against or affecting it relating to the Real
Property, or its ownership interest therein, and it is not in default with respect to any order, writ,
injunction, decree, or demand of any court or any governmental authority which would impair its
ability to enter into this Agreement, the Certification and /or the Declaration, or any document
referred to herein, or to perform any of the acts required of it in such documents.
1. Neither the execution and delivery of this Agreement, the Certification and/or the
Declaration, or any document referred to herein nor compliance with any of the terms, conditions,
requirements, or provisions contained in any of such documents is prevented by, is a breach of, or
will result in a breach of, any term, condition, or provision of any agreement or document to which
it is now a party or by which it is bound.
J. The contemplated use of the Real Property will not violate any applicable zoning or
use statute, ordinance, building code, rule or regulation, or any covenant or agreement of record
relating thereto.
K. The Project has been or will be completed in full compliance with all applicable laws,
rules, ordinances, and regulations issued by any federal, state, or local political subdivisions having
jurisdiction over the Project.
L. All applicable licenses, permits and bonds required for the performance and
completion of the Project have been, or will be, obtained.
M. It has complied with the matching funds requirement, if any, contained in Section 6.20
N. It will not, without the prior written consent of the DNR and the Commissioner of
MMB, allow any voluntary lien or encumbrance or involuntary lien or encumbrance that can be
satisfied by the payment of monies and which is not being actively contested to be created or exist
against the Public Entity's ownership interest in the Real Property, whether such lien or
encumbrance is superior or subordinate to the Declaration (if applicable).
O. It reasonably expects to possess the ownership interest in the Real Property described
in Section 2.02 for the entire Useful Life of the Real Property, and it does not expect to sell such
ownership interest.
P. It will supply whatever funds are needed above and beyond the amount of the Program
Grant to complete and fully pay for the Project.
Q. For that portion of the Real Property (if any) as to which the State Entity or the Public
Entity has received a waiver from MMB of the requirement that the Public Entity record a
Declaration pursuant to Section 6.02(b) of the Commissioner's Order, the Public Entity will
promptly execute a Certification and deliver a copy thereof to the DNR and to MMB (attention:
Capital Budget Coordinator). For that portion of the Real Property (if any) as to which the Public
Entity has not received a waiver from MMB of the requirement that it record a Declaration, it has or
will promptly record a fully executed Declaration with the appropriate governmental office and
deliver a copy thereof to the DNR and to MMB that contains all of the recording information.
C)Lh)
R. It shall furnish such satisfactory evidence regarding the representations and warranties
described herein as may be required and requested by either the DNR or the Commissioner of
MMB.
Section 2.05 Events of Default. The following events shall, unless waived in writing by the DNR
and the Commissioner of MMB, constitute an Event of Default under this Agreement upon either the
DNR or the Commissioner of MMB giving the Public Entity 30 days written notice of such event and the
Public Entity's failure to cure such event during such 30 day time period for those Events of Default that
can be cured within 30 days or within whatever time period is needed to cure those Events of Default that
cannot be cured within 30 days as long as the Public Entity is using its best efforts to cure and is making
reasonable progress in curing such Events of Default, however, in no event shall the time period to cure
any Event of Default exceed 6 months unless otherwise consented to, in writing, by the DNR and the
Commissioner of MMB.
A. If any representation, covenant, or warranty made by the Public Entity in this
Agreement, in any other document furnished pursuant to this Agreement, or in order to induce the
DNR to disburse any of the Program Grant, shall prove to have been untrue or incorrect in any
material respect or materially misleading as of the time such representation, covenant, or warranty
was made.
B. If the Public Entity fails to fully comply with any provision, condition, covenant, or
warranty contained in this Agreement, the Certification and/or the Declaration, or any other
document referred to herein.
C. If the Public Entity fails to fully comply with any provision, condition, covenant, or
warranty in Minn. Stat. Sec. 16A.695, the Commissioner's Order, or the State Program Enabling
Legislation.
D. If the Public Entity fails to provide and expend the full amount of the matching funds
required for the Project, if any, under Section 6.20.
E. If the Public Entity fails to deliver the Certification and /or record and deliver the
Declaration described in Section 2.04.Q.
Notwithstanding the foregoing, any of the events set forth above that cannot be cured shall, unless
waived in writing by the DNR and the Commissioner of MMB, constitute an Event of Default under this
Agreement immediately upon either the DNR or the Commissioner of MMB giving the Public Entity
written notice of such event.
Section 2.06 Remedies. Upon the occurrence of an Event of Default and at any time thereafter
until such Event of Default is cured to the satisfaction of the DNR, the DNR or the Commissioner of
MMB may enforce any or all of the following remedies.
A. The DNR may refrain from disbursing the Program Grant; provided, however, the
DNR may make such disbursements after the occurrence of an Event of Default without thereby
waiving its rights and remedies hereunder.
B. If the Event of Default involves a failure to comply with any of the provisions
contained herein other then the provisions contained in Sections 4.01 or 4.02, then the
Commissioner of MMB, as a third party beneficiary of this Agreement, may demand that the
f� L\--)-,
Outstanding Balance of the Program Grant be returned to it, and upon such demand the Public
Entity shall return such amount to the Commissioner of MMB.
C. If the Event of Default involves a failure to comply with the provisions contained in
Sections 4.01 or 4.02, then the Commissioner of MMB, as a third party beneficiary of this
Agreement, may demand that the Public Entity pay the amounts that would have been paid if there
had been full and complete compliance with such provisions, and upon such demand the Public
Entity shall pay such amount to the Commissioner of MMB.
D. Either the DNR or the Commissioner of MMB, as a third party beneficiary of this
Agreement, may enforce any additional remedies they may have in law or equity.
The rights and remedies herein specified are cumulative and not exclusive of any rights or remedies
that the DNR or the Commissioner of MMB would otherwise possess.
If the Public Entity does not repay the amounts required to be paid under this Section or under any
other provision of this Agreement within 30 days of demand by the Commissioner of MMB, or any
amount ordered by a court of competent jurisdiction within 30 days of entry of judgment against the
Public Entity and in favor of the DNR and /or the Commissioner of MMB, then such amount may, unless
precluded by law, be taken from or offset against any aids or other monies that the Public Entity is
entitled to receive from the State of Minnesota.
Section 2.07 Notification of Event of Default. The Public Entity shall furnish to the DNR and the
Commissioner of MMB, as soon as possible and in any event within 7 days after it has obtained
knowledge of the occurrence of each Event of Default or each event which with the giving of notice or
lapse of time or both would constitute an Event of Default, a statement setting forth details of each Event
of Default or event which with the giving of notice or upon the lapse of time or both would constitute an
Event of Default and the action which the Public Entity proposes to take with respect thereto.
Section 2.08 Survival of Event of Default. This Agreement shall survive any and all Events of
Default and remain in full force and effect even upon the payment of any amounts due under this
Agreement, and shall only terminate in accordance with the provisions contained in Section 2.10 and at
the end of its term in accordance with Section 2.09.
Section 2.09 Term of Grant Agreement. This Agreement shall, unless earlier terminated in
accordance with any of the provisions contained herein, remain in full force and effect for the time period
starting on the effective date hereof and ending on the date that corresponds to the date established by
adding a time period equal to 125% of Useful Life of the Real Property to the date on which the Real
Property is first used for the operation of the Governmental Program after such effective date. If there are
no uncured Events of Default as of such date this Agreement shall terminate and no longer be of any
force or effect, and the Commissioner of MMB shall execute whatever documents are needed to release
the Real Property from the effect of this Agreement and the Declaration, if any.
Section 2.10 Modification and /or Early Termination of Grant. If the full amount of the
Program Grant has not been disbursed on or before the date that is 5 years from the effective date of this
Agreement, or such later date to which the Public Entity and the DNR may agree in writing, then the
DNR's obligation to fund the Program Grant shall terminate. In such event, (i) if none of the Program
Grant has been disbursed by such date, then the DNR's obligation to fund any portion of the Program
Grant shall terminate and this Agreement shall terminate, and (ii) if some but not all of the Program Grant
has been disbursed by such date, then the DNR shall have no further obligation to provide any additional
funding for the Program Grant and this Agreement shall remain in full force and effect.
IL�)
This Agreement shall also terminate upon the Public Entity's sale of its ownership interest in the
Real Property in accordance with the provisions of Article III and transmittal of all or a portion of the
proceeds of such sale to the Commissioner of MMB in compliance with Article III, or upon the
termination of Public Entity's ownership interest in the Real Property if such ownership interest is by way
of an easement. Upon such termination the DNR shall execute, or have executed, and deliver to the
Public Entity such documents as are required to release the Public Entity's ownership interest in the Real
Property, from the effect of this Agreement, the Certification and /or the Declaration.
Section 2.11 Excess Funds. If the full amount of the Program Grant and matching funds referred
to in Section 6.20 (if any) are not needed to complete the Project, then, unless language in the State
Program Enabling Legislation indicates otherwise, the Program Grant shall be reduced by the amount not
needed.
Article III
SALE
The Public Entity shall not sell any part of its ownership interest in the Real Property unless all of
the following have been complied with fully: (i) the sale is made as authorized by law, (ii) the sale is for
fair market value (as defined in the Commissioner's Order), and (iii) the written consent of the
Commissioner of MMB has been obtained. The proceeds of any such sale shall be distributed as set forth
in Minn. Star. Sec. 16A.695 and the Commissioner's Order.
Article IV
COMPLIANCE WITH MINN. STAT. SEC. 16A.695
AND THE COMMISSIONER'S ORDER
Section 4.01 State Bond Financed Property. The Public Entity and the DNR acknowledge and
agree that the Public Entity's ownership interest in the Real Property is, or when acquired by the Public
Entity will be, "state bond financed property ", as such term is used in Minn. Stat. Sec. 16A.695 and the
Commissioner's Order, and, therefore, the provisions contained in such statute and order apply, or will
apply, to the Public Entity's ownership interest in the Real Property.
Section 4.02 Preservation of Tax Exempt Status. In order to preserve the tax - exempt status of
the G.O. Bonds, the Public Entity agrees as follows:
A. It will not use the Real Property or use or invest the Program Grant or any other sums
treated as "bond proceeds" under Section 148 of the Code including "investment proceeds,"
"invested sinking funds," and "replacement proceeds," in such a manner as to cause the G.O. Bonds
to be classified as "arbitrage bonds" under Section 148 of the Code.
B. It will deposit into and hold all of the Program Grant that it receives under this
Agreement in a segregated non - interest bearing account until such funds are used for payments for
the Project in accordance with the provisions contained herein.
C. It will, upon written request, provide the Commissioner of MMB all information
required to satisfy the informational requirements set forth in the Code including, but not limited to,
Sections 103 and 148 thereof, with respect to the GO Bonds.
D. It will, upon the occurrence of any act or omission by the Public Entity or any
Counterparty, that could cause the interest on the GO Bonds to no longer be tax exempt and upon
r) C�))
direction from the Commissioner of MMB, take such actions and furnish such documents as the
Commissioner of MMB determines to be necessary to ensure that the interest to be paid on the G.O.
Bonds is exempt from federal taxation, which such action may include either: (i) compliance with
proceedings intended to classify the G.O. Bonds as a "qualified bond" within the meaning of
Section 141(e) of the Code, (ii) changing the nature or terms of the Use Contract so that it complies
with Revenue Procedure 97 -13, 1997 -1 CB 632, or (iii) changing the nature of the use of the Real
Property so that none of the net proceeds of the G.O. Bonds will be used, directly or indirectly, in
an "unrelated trade or business" or for any "private business use" (within the meaning of Sections
141(b) and 145(a) of the Code), or (iv) compliance with other Code provisions, regulations, or
revenue procedures which amend or supersede the foregoing.
E. It will not otherwise use any of the Program Grant, including earnings thereon, if any,
or take or permit to or cause to be taken any action that would adversely affect the exemption from
federal income taxation of the interest on the G.O. Bonds, nor omit to take any action necessary to
maintain such tax exempt status, and if it should take, permit, omit to take, or cause to be taken, as
appropriate, any such action, it shall take all lawful actions necessary to rescind or correct such
actions or omissions promptly upon having knowledge thereof.
Section 4.03 Changes to Minn. Stat. Section 16A.695 or the Commissioner's Order. If the
G.O. Compliance Legislation or the Commissioner's Order is amended in a manner that reduces any
requirement imposed against the Public Entity, or if the Public Entity's ownership interest in the Real
Property is exempt from the G.O. Compliance Legislation and the Commissioner's Order, then upon
written request by the Public Entity the DNR shall enter into and execute an amendment to this
Agreement to implement herein such amendment to or exempt the Public Entity's ownership interest in
the Real Property from Minn. Stat. Sec. 16A.695 or the Commissioner's Order.
Article V
DISBURSEMENT OF GRANT PROCEEDS
Section 5.01 Disbursement of Grant. Upon compliance with all of the conditions set forth in
Section 5.02, the DNR shall disburse the Program Grant to the Public Entity in one lump sum. The
DNR's obligation to disburse any of the Program Grant shall terminate as of the date specified in such
Section even if the entire Program Grant has not been disbursed by such date.
The Program Grant shall only be for expenses that (i) are for those items of a capital nature for the
Project, (ii) accrued no earlier than the effective date of the legislation that appropriated the funds that are
used to fund the Program Grant, or (iii) have otherwise been consented to, in writing, by the DNR and the
Commissioner of MMB.
Section 5.02 Conditions Precedent to Disbursement of Grant. The obligation of the DNR to
disburse the Program Grant to the Public Entity is subject to the following conditions precedent:
A. The DNR shall have received a request for disbursement of the Program Grant
specifying the amount of funds being requested, which such amount shall not exceed the amount of
the Program Grant set forth in Recital D.
B. The DNR shall have received a duly executed Certification and /or Declaration that has
been duly recorded in the appropriate governmental office, with all of the recording information
displayed thereon.
r) N
C. The DNR shall have received evidence acceptable to the DNR that (i) the Public Entity
has legal authority to and has taken all actions necessary to enter into this Agreement, the
Certification and/or the Declaration, and (ii) this Agreement, the Certification and/or and the
Declaration are binding on and enforceable against the Public Entity.
D. The DNR shall have received evidence acceptable to the DNR that the Public Entity
has completely paid for the Project and all other expenses that may occur in conjunction therewith.
E. The DNR shall have received evidence acceptable to the DNR that the Public Entity is
in compliance with the matching funds requirements in Section 6.20, if any, and that all of such
matching funds have been expended for the Project.
F. The DNR shall have received evidence acceptable to the DNR that all required
permits, bonds and licenses necessary for the Project have been paid for, issued, and obtained, other
than those permits, bonds and licenses which may not lawfully be obtained until a future date or
those permits, bonds and licenses which in the ordinary course of business would normally not be
obtained until a later date.
G. No Event of Default under this Agreement or event which would constitute an Event of
Default but for the requirement that notice be given or that a period of grace or time elapse shall
have occurred and be continuing.
H. The Public Entity has supplied to the DNR all other items that the DNR may
reasonably require.
Article VI
MISCELLANEOUS
Section 6.01 Condemnation. If after the Public Entity has acquired the ownership interest set
forth in Section 2.02, all or any portion of the Real Property is condemned, any condemnation proceeds
which are not used to acquire an interest in additional real property needed by the Public Entity to
continue its use of the remaining Real Property shall be applied in accordance with Minn. Star. Sec.
16A.695 and the Commissioner's Order as if the condemned portion of the Public Entity's ownership
interest in the Real Property had been sold. if the Public Entity elects to sell its ownership interest in the
remaining portion of the Real Property, such sale must occur within a reasonable time period from the
date the condemnation occurred and the cumulative sum of the condemnation proceeds plus the proceeds
of such sale must be applied in accordance with Minn. Stat. Sec. 16A.695 and the Commissioner's Order,
with the condemnation proceeds being so applied within a reasonable time period from the date they are
received by the Public Entity.
As recipient of any of the condemnation proceeds referred to herein, the DNR agrees to and will
disclaim, assign or pay over to the Public Entity all of such condemnation proceeds it receives so that the
Public Entity can comply with the requirements of this Section.
Section 6.02 Record Keeping and Reporting. The Public Entity shall maintain books, records,
documents and other evidence pertaining to the costs or expenses associated with the Project needed to
comply with the requirements of this Agreement, Minn. Stat. Sec. 16A.695, the Commissioner's Order,
and the State Program Enabling Legislation, and upon request shall allow or cause the entity which is
maintaining such items to allow the DNR, auditors for the DNR, the Legislative Auditor for the State of
Minnesota, or the State Auditor for the State of Minnesota, to inspect, audit or copy all of such items.
r) «)
The Public Entity shall use generally accepted accounting principles in the maintenance of such items,
and shall retain all of such items for a period of 6 years from the date that the Project is fully completed.
Section 6.03 Inspections by DNR. Upon reasonable request by the DNR and without interfering
with the normal use of the Real Property, the Public Entity shall allow the DNR to inspect the Real
Property.
Section 6.04 Data Practices. The Public Entity agrees with respect to any data that it possesses
regarding the Program Grant or the Project to comply with all of the provisions of the Minnesota
Government Data Practices Act contained in Minn. Stat. Chapter 13.
Section 6.05 Non - Discrimination. The Public Entity agrees to not engage in discriminatory
employment practices regarding the Project, and it shall fully comply with all of the provisions contained
in Minn. Star. Chapters 363A and 181.
Section 6.06 Worker's Compensation. The Public Entity agrees to comply with all of the
provisions relating to worker's compensation contained in Minn. Stat. Secs. 176.181 subd. 2 and 176.182
with respect to the Project.
Section 6.07 Antitrust Claims. The Public Entity hereby assigns to the DNR and the
Commissioner of MMB all claims it may have for over charges as to goods or services provided with
respect to the Project, and operation or management of the Real Property that arise under the antitrust
laws of the State of Minnesota or of the United States of America.
Section 6.08 Legislative Notification. Prior to beginning work on the Project, the Public Entity
shall notify the Chairs of the Minnesota State Senate Finance Committee, the Minnesota House of
Representatives Capital Investment Committee and the Minnesota House of Representatives Ways and
Means Committee that the work to be performed is ready to begin.
Section 6.09 Prevailing Wages. The Public Entity agrees to comply with all of the applicable
provisions contained in Minn. Stat. Chapter 177, and specifically those provisions contained in Minn.
Stat. Secs. 177.41 through 177.435 with respect to the Project.
Section 6.10 Liability. The Public Entity and the DNR agree that they will be responsible for their
own acts and the results thereof to the extent authorized by law, and neither shall be responsible for the
acts of the other party and the results thereof. The liability of the DNR and the Commissioner of MMB is
governed by the provisions contained in Minn. Stat. Sec. 3.736. If the Public Entity is a "municipality" as
such term is used in Minn. Stat. Chapter 466, then the liability of the Public Entity is governed by the
provisions of such Chapter 466.
Section 6.11 Relationship of the Parties. Nothing in this Agreement is intended or should be
construed in any manner as creating or establishing the relationship of co- partners or a joint venture
between the Public Entity, the DNR, or the Commissioner of MMB, nor shall the Public Entity be
considered to be an agent, representative, or employee of the DNR, the Commissioner of MMB, or the
State of Minnesota in the performance of this Agreement, the Project, or operation of the Real Property.
The Public Entity represents that it has already or will secure all personnel required for the
performance of this Agreement and the Project. All personnel of the Public Entity or other persons while
engaging in the performance of this Agreement and the Project shall have no contractual relationship with
the DNR, the Commissioner of MMB, or the State of Minnesota and shall not be considered employees of
any of such entities. In addition, all claims that may arise on behalf of said personnel or other persons out
10
of employment or alleged employment including, but not limited to, claims under the Workers'
Compensation Act of the State of Minnesota, claims of discrimination against the Public Entity, its
officers, agents, contractors, or employees shall in no way be the responsibility of the DNR, the
Commissioner of MMB, or the State of Minnesota. Such personnel or other persons shall not require nor
be entitled to any compensation, rights or benefits of any kind whatsoever from the DNR, the
Commissioner of MMB, or the State of Minnesota including, but not limited to, tenure rights, medical
and hospital care, sick and vacation leave, disability benefits, severance pay and retirement benefits.
Section 6.12 Notices. In addition to any notice required under applicable law to be given in
another manner, any notices required hereunder must be in writing and shall be sufficient if personally
served or sent by prepaid, registered, or certified mail (return receipt requested), to the business address of
the party to whom it is directed. Such business address shall be that address specified below or such
different address as may hereafter be specified, by either party by written notice to the other:
To the Public Entity at:
City of Hutchinson
900 Harrington St.
Hutchinson, MN 55350
Attention: Michael Bahe
To the DNR at:
Minnesota Department of Natural Resources
Division of Forestry
500 Lafayette Road
St. Paul, MN 55155 -4044
Attention: Ken Holman, Community Forest Program Coordinator
To the Commissioner of MMB at:
Minnesota Department of Management and Budget
400 Centennial Office Bldg.
658 Cedar St.
St. Paul, MN 55155
Attention: Commissioner
Section 6.13 Binding Effect and Assignment or Modification. This Agreement and the
Certification and /or the Declaration shall be binding upon and inure to the benefit of the Public Entity and
the DNR, and their respective successors and assigns. Provided, however, that neither the Public Entity
nor the DNR may assign any of its rights or obligations under this Agreement or the Declaration without
the prior written consent of the other party. No change or modification of the terms or provisions of this
Agreement or the Certification and /or the Declaration shall be binding on either the Public Entity or the
DNR unless such change or modification is in writing and signed by an authorized official of the party or
against which such change or modification is to be imposed.
Section 6.14 Waiver. Neither the failure by the Public Entity, the DNR, or the Commissioner of
MMB, as a third party beneficiary of this Agreement, in any one or more instances to insist upon the
complete and total observance or performance of any term or provision hereof, nor the failure of the
Public Entity, the DNR, or the Commissioner of MMB, as a third party beneficiary of this Agreement, to
exercise any right, privilege, or remedy conferred hereunder or afforded by law shall be construed as
L- )
waiving any breach of such term, provision, or the right to exercise such right, privilege, or remedy
thereafter. In addition, no delay on the part of the Public Entity, the DNR, or the Commissioner of MMB,
as a third party beneficiary of this Agreement, in exercising any right or remedy hereunder shall operate
as a waiver thereof, nor shall any single or partial exercise of any right or remedy preclude other or
further exercise thereof or the exercise of any other right or remedy.
Section 6.15 Entire Agreement. This Agreement, the Certification and /or the Declaration, and the
documents, if any, referred to and incorporated herein by reference embody the entire agreement between
the Public Entity and the DNR, and there are no other agreements, either oral or written, between the
Public Entity and the DNR on the subject matter hereof.
Section 6.16 Choice of Law and Venue. All matters relating to the validity, construction,
performance, or enforcement of this Agreement or the Certification and /or the Declaration shall be
determined in accordance with the laws of the State of Minnesota. All legal actions initiated with respect
to or arising from any provision contained in this Agreement shall be initiated, filed and venued in the
State of Minnesota District Court located in the City of St. Paul, County of Ramsey, State of Minnesota.
Section 6.17 Severability. If any provision of this Agreement is finally judged by any court to be
invalid, then the remaining provisions shall remain in full force and effect and they shall be interpreted,
performed, and enforced as if the invalid provision did not appear herein.
Section 6.18 Time of Essence. Time is of the essence with respect to all of the matters contained
in this Agreement.
Section 6.19 Counterparts. This Agreement may be executed in any number of counterparts,
each of which when so executed and delivered shall be an original, but such counterparts shall together
constitute one and the same instrument.
Section 6.20 Matching Funds. The Public Entity must obtain and supply the following matching
funds for the Project: NONE.
Section 6.21 Source and Use of Funds. The Public Entity represents to the DNR and the
Commissioner of MMB that Attachment III is intended to be and is a source and use of funds statement
showing the total cost of the Project and all of the funds that are available for the completion of the
Project, and that the information contained in such Attachment III correctly and accurately delineates the
following information.
A. The total cost of the Project.
B. The source and amount of all funds needed to complete the Project, including:
(i) State funds including the Program Grant,
(ii) Matching funds,
(iii) Other funds supplied by the Public Entity,
(iv) Loans, identifying each such loan and all collateral pledged for repayment of
each such loan and
(v) Other funds.
C. Such other financial information that is needed to correctly reflect the total funds
available for the completion of the Project, the source of such funds and the expected use of such
funds.
12
Previously paid project expenses (that is, project expenses paid before the effective date of this
Agreement) that are to be reimbursed and paid from proceeds of the Program Grant may only be included
as a source of funds and included in Attachment III if such items have been approved, in writing, by the
Commissioner of MMB. If any of the funds included under the source of funds have conditions
precedent to the release of such funds, the Public Entity must provide to the DNR and the Commissioner
of MMB a detailed description of such conditions and what is being done to satisfy such conditions.
The Public Entity shall also supply whatever other information and documentation that the DNR or
the Commissioner of MMB may request to support or explain any of the information contained in
Attachment III.
Section 6.22 Third -Party Beneficiary. The State Program will benefit the State of Minnesota and
the provisions and requirements contained herein are for the benefit of both the DNR and the State of
Minnesota. Therefore, the State of Minnesota, by and through the Commissioner of MMB, is a third -
party beneficiary of this Agreement.
Section 6.23 Public Entity Tasks. Any tasks that this Agreement imposes upon the Public Entity
may be performed by such other entity as the Public Entity may select or designate, provided that the
failure of such other entity to perform said tasks shall be deemed to be a failure to perform by the Public
Entity.
Section 6.24 DNR and Commissioner Required Acts and Approvals. The DNR and the
Commissioner of MMB shall not (i) perform any act herein required or authorized by it in an
unreasonable manner, (ii) unreasonably refuse to perform any act that it is required to perform hereunder,
or (iii) unreasonably refuse to provide or withhold any approval that is required of it herein.
Section 6.25 E- Verification. The Public Entity agrees and acknowledges that it is aware of
Governor's Executive Order 08 -01 regarding e- verification of employment of all newly hired employees
to confine that such employees are legally entitled to work in the United States, and that it will, if and
when applicable, fully comply with such order and impose a similar requirement in any Use Agreement to
which it is a party.
Section 6.26 Additional Requirements. The Public Entity and the DNR agree to comply with the
following additional requirements. In the event of any conflict or inconsistency between the following
additional requirements and any other provisions or requirement contained in this Agreement, the
following additional requirements contained in this Section shall control:
Required documents:
Updated Community Forestry or Shade Tree Ordinance
Annual Maintenance Plan for Public Trees
One of the following must accompany the two required documents:
Community EAB Preparedness Plan
Or
Community Forest Management Plan, including EAB preparedness, annual tree maintenance and
public education components.
13
0,
IN TESTIMONY HEREOF, the Public Entity and the DNR have executed this General
Obligation Bond Proceeds Grant Agreement for Tree Removal and Replanting or Planting for Diversity
under the diseased shade tree removal and replacement program on the day and date indicated
immediately below their respective signatures,
PUBLIC ENTITY:
City of Hutchinson,
a political subdivision of the State of Minnesota
By:
Name:
Its:
Dated:
By:
Name:
Its:
Dated:
STATE ENTITY:
DEPARTMENT OF NATURAL RESOURCES
By:
Name: Wayne Damerow
Its: Assistant Director, Division of Forestry
Dated:
ENCUMBERED:
Sonia Ontiveros
Accounting Officer Senior
Dated: 04/11/2012
SWIFT Contract# 44452
SWIFT PO 3 -16612
14
ATTACHMENT IA
CERTIFICATION
State of Minnesota
General Obligation Bond Financed Property
The undersigned has a fee simple and /or easement interest in the real property located in the County
of , State of Minnesota that is generally described or illustrated graphically in Exhibit A
attached and all facilities situated thereon (the "Restricted Property ") and acknowledges that the
Restricted Property is State bond - financed property. The undersigned acknowledges that:
A. The Restricted Property is state bond financed property within the meaning of Minn.
Stat. Sec. 16A.695, is subject to the encumbrance created and requirements imposed
by such statute, and cannot be sold, mortgaged, encumbered or otherwise disposed of
without the approval of the Commissioner of Minnesota Management and Budget;
The Restricted Property is subject to the provisions of the General Obligation Bond
Proceeds Grant Agreement for Tree Removal and Replanting or Planting For
Diversity between the Department of Natural Resources and
dated , and
C. The Restricted Property shall continue to be deemed state bond financed property for
125% of the useful life of the Restricted Property or until the Restricted Property is
sold with the written approval of the Commissioner of Minnesota Management and
Budget.
Date: 120
a political subdivision of the State of Minnesota
By: _
Name:
Title:
By: _
Name:
Title:
15
Exhibit A to Certification
GENERAL DESCRIPTION OF RESTRICTED PROPERTY
[Insert a narrative or graphic description of the property where the Program Grant will be used. It need
not be a legal description.]
16
ATTACHMENT IB
DECLARATION
State of Minnesota
General Obligation Bond Financed Property
The undersigned has the following interest in the real property located in the County of ,
State of Minnesota that is legally described in Exhibit A attached and all facilities situated thereon
(collectively referred to as the "Restricted Property "):
(Check the appropriate box.)
❑ a fee simple title, or
❑ an easement,
and as owner of such fee title or easement, does hereby declare that such interest in the Restricted
Property is hereby made subject to the following restrictions and encumbrances:
A. The Restricted Property is bond financed property within the meaning of Minn. Stat. Sec.
16A.695, is subject to the encumbrance created and requirements imposed by such statute,
and cannot be sold, mortgaged, encumbered or otherwise disposed of without the approval of
the Commissioner of Minnesota Management and Budget, which approval must be evidenced
by a written statement signed by said commissioner and attached to the deed, mortgage,
encumbrance or instrument used to sell or otherwise dispose of the Restricted Property; and
The Restricted Property is subject to all of the terms, conditions, provisions, and limitations
contained in the General Obligation Bond Proceeds Grant Agreement for Tree Removal and
Replanting or Planting For Diversity between the Department of Natural Resources and
dated (the "G.O. Grant
Agreement').
The Restricted Property shall remain subject to this State of Minnesota General Obligation Bond
Financed Property Declaration for 125% of the useful life of the Restricted Property or until the
Restricted Property is sold with the written approval of the Commissioner of Minnesota Management and
Budget, at which time it shall be released therefrom by way of a written release in recordable form signed
by both the Commissioner of the Department of Natural Resources and the Commissioner of Minnesota
Management and Budget, and such written release is recorded in the real estate records relating to the
Restricted Property. This Declaration may not be terminated, amended, or in any way modified without
the specific written consent of the Commissioner of Minnesota Management and Budget.
17
a political subdivision of the State of Minnesota
By: _
Name:
Title:
Dated:
STATE OF MINNESOTA )
ss:
COUNTY OF )
The foregoing instrument was acknowledged before me this
, by , the of _
subdivision of the State of Minnesota.
This instrument was drafted by:
Ken Holman
Community Forest Program Coordinator
Minnesota Department of Natural Resources
Division of Forestry
500 Lafayette Road
St. Paul, MN 55155- 4044
18
Notary Public
20
day of
a political
Exhibit A to Declaration
LEGAL DESCRIPTION OF RESTRICTED PROPERTY
[Insert a legal description of the property where the Program Grant will be used.]
19
ATTACHMENT 11
SOURCE AND USE OF FUNDS FOR THE PROJECT
Source of Funds Use or Funds
State GO Funds Items Paid for with
--- --------
Propram Grant Funds
Funds
0.00
0.00
Items Paid for with
Funds Non-Program Grant Funds
Other Public Entity Funds Subtotal 0.00
- - --------_- - ---- - --------- ---- - -- -- ---------- - - - - -------- --- - - - -----
Su.0l
Subtotal ()
Subtotal
Other Funds
0.00
Prepaid Project Expenses
ATTACHMENT III
GRANT APPLICATION
21
STATE AID FOR LOCAL TRANSPORTATION
CHANGE ORDER
City/County of City of Hutchinson
Change Order No. 1
Nov 2007
FEDERAL PROJECT NO.
STATE PROJECT NO.
LOCAL PROJECT NO.
CONTRACT NO.
SF
SAP 133 -128 -002
Li P12 -01
L1 P12 -01 Fund 7731
CONTRACTOR NAME AND ADDRESS
LOCATION OF WORK
Hjerpe Contracting Inc
5th Avenue NW from Kouwe St NW to TH15
TOTAL CHANGE ORDER AMOUNT
16246 Hwy 15 S
Hutchinson, MN 55350
$13,103.75
In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the work as altered by the following provisions.
This Change Order addresses:
1) Construction of modular block wall at 211 5th Ave NW to save 4 large pine trees and allow acceptable boulevard slope.
2) Sanitary sewer grade change needed at MH #5 to MH #4. Found that proposed grade would be above house service (165 5th Ave NW). This was found after
laying g0' of 8" PVC west from MH #5. Removed 90' of 8" PVC & relayed at new grade and installed additional sanitary manhole at ill
3) Found 6" Gay the at 95 5th Ave NW. Owner said tile works and was broken at the hydrant about 10 years ago. Since then water bubbles by his driveway.
4) Storm Sewer MH #G to get pipe to #F1 due to 2" steel gas main.
COST BREAKDOWN
Item No. Item Unit JUnitPrice IQuantity lAmount
Funding Category No. 001
2411.604.00001
MODULAR BLOCK WITH CAP, AGGREGATE BACKFILL, DRAIN TILE
SF
$22.50
166.7
$3,750.75
2123.610
CAT. 308 MINI EXCAVATOR WITH OPERATOR AND LABORER
HR
$205.00
2
$410.00
2506.603
MANHOLE DESIGN 4007, 8' DEEP
EACH
$2,800.00
1
$2,800.00
2506.501
EXCESS MANHOLE DEPTH, SANITARY
LF
$145.00
5
$725.00
2123.610
CAT. 345 BACKHOE - 5 MEN
HR
$600.00
2
$1,200.00
2503.603
8" HDPE PIPE SEWER
LIN FT
$19.00
112
$2,128.00
2506.602
NYOPLAST DROP INLET STRUCTURE
EACH
$750.00
1
$750.00
2503.602
ICONNECT TO STORM SEWER STRUCTURE
IEACH
$750.00
1
$750.00
2123.610
CAT. 325 BACKHOE WITH OPERATOR, LABORER & PIPE LAYER
1HR
L $295.001
2
$590.00
Funding Category No. 001 Total:
$13,103.75
Change Order No. 1 Total:
$13,103.75
- Funding category is regwrea Tor reaerai projects.
CHANGE IN CONTRACT TIME (check one)
Due to this change the Contract Time:
a. [ ] Is Increased by Working Days b. [ X ] Is Not Changed
[ ] Is Decreased by _ Working Days
[ ] Is Increased by _ Calendar Days C. [ ] May be revised if work affected the controlling operation
[ ] Is Decreased by Calendar Days
Approved By Project Engineer: Kent Exner Approved By Contractor: Hjerpe Contracting Inc
Signed Signed
Date: Phone: (320) 234 -4212 Date: Phone: 234-6305
Original to Project Engineer; Copy to Contractor
Once contract has been fully executed, forward a copy to DSAE for funding review:
The State of Minnesota is not a participant in this contract; signing by the District State Aid Engineer is for FUNDING PURPOSES ONLY. Reviewed
for compliance with State and Federal Aid Rules /Policy. Eligibility does not guarantee funds will be available.
This project is eligible for: Federal Funding State Aid Funding Local funds
District State Aid Engineer: Date:
Letting No. 1 /Project No. 11 -01 - SAP 133 -117 -013 - Page 1 of 1
r) (-�)
HUTCHINSON CITY CENTER
ENGINEERING DEPARTMENT
111 HASSAN STREET SE, HUTCINSON MN 55350
PHONE: 320-234-4209 FAX: 320-234-4240
LETTING NO. 1 - PROJECT NO. 12 -01
Dated: 09112/2012 CHANGE ORDER NO. 1 Page 1 of 1
Project
5th Avenue NW
Location:
CONTRACTOR: Hjerpe Contracting Inc, 16246 Hwy 15 S, P O Box 517, Hutchinson MN 55350
Contract
Completion Dates: Phase 1 - 0712012012 / Phase 2 - 08/311201 2
Flnal Completion Date: 06115/201
Amount:
$1,427,549.52
Completion Except for Wear Course: 10/19/2012
This Change Order addresses:
1) Construct modular block wall at 211 5th Ave NW to save 4 large pine trees and allow acceptable boulevard slope.
2) Sanitary sewer grade change needed MH#5 to #4. Found that proposed grade would be above house service (165). This was
found after laying 90' of 8" PVC West from MH #5. Removed 99 of 8" PVC & relayed at new grade and installed additional sanitary
Description
manhole at 4(4A).
of Change:
3) Found (Y" clay tile at 95 5th Ave. Owner said tile works and was broken at the hydrant about 10 years ago. Since then water
bubbles out by his driveway.
4) Storm Sewer MH #G to get pipe to #Ft due to 2" steel gas main.
Item No.
Spec. Ref.
Item Name
INCREASE ITEMS:
Unit
Quantity
Unit Price
Amount
103
2411.604
Modular Block with Cap, Aggregate Backfill, Drain Tile
166.7
$22.50
$3,750.7
104
2123.610
Cat. 308 Mini Excavator with Operator and Laborer
JEA
2.0
$205.00
$410.0
105
2506.603
Manhole Design 4007, 8' Deep
1.0
$2,800.00
$2,800.0
106
2506.501
Excess Manhole Depth, Sanitary
5.0
$145.00
$725.0
107
2123.610
Cat. 345 Backhoe - 5 men
HR
2.0
$600.00
$1,200.0
108
2503.603
8" HDPE Pipe Sewer
LF
112.0
$19.00
$2,128.0
109
2506.602
Nyoplast Drop Inlet Structure
EA
1.0
$750.00
$750.0
110
2503.602
Connect to Storm Sewer Structure
EA
1.0
$750.00
$750.0
111
2123.610
Cat. 325 Backhoe with Operator, Laborer & Pipe Layer
HR
2.0
$295.00
$590.0
TOTAL INCREASE ITEMS
$13,103.7
DECREASE ITEMS:
TOTAL DECREASE ITEMS
$13,103.7
$13,103.75
NET INCREASE
In accordance with the Contract and Specifications, the contract amount shall be adjusted in the amount of $13.103.75
(add)!(deduet). An extension of - -- days shall be allowed for completion.
ORIGINAL PREVIOUS ADDITIONSlDEDUCTIONS THIS ADDITION /DEDUCTIOM
CONTRACT AMOUNT 11
TOTAL
11
$1,427,549.52 $0.00 $13,103.75 57,440,633.27
Approved: Dated: 0912512012
City of Hutchinson - Mayor: Steven W Cook
Approved: Dated: 0912512012
City of Hutchinson - City Administrator: Jeremy J Carter
HUTCHINSON CITY CENTER
ENGINEERING DEPARTMENT
111 HASSAN STREET SE, HUTCINSON MN 55350
PHONE; 32Q-2 201L F AX; 320-234-424
LETTING NO. 8 - PROJECT NO. 12 -09
Dated: 09118/2012 CHANGE ORDER NO.4 Page 1 of 1
Project
Location:
Les Kouba Parkway Improvements Phase 2
CONTRACTOR: Duininck Inc, 408 6th St, P O Box 208, Prinsburg MN 56281
Contract
Amount: I
$398,008.15
Completion Date: Substantial: 11/02/2012
I Final: 06/1512013
Description
of Change:
Item No. S c. Ref.
This Change Order addresses the replacement of water main /service to park shelter. This revision does not affect the completion
date on the project. The additional work results in an increase to the contract in the amount of $4,895.00.
Item Name Unit Quantity Unit Price Amount
INCREASE ITEMS
108
2504.602
CONNECT TO EXISTING WATER MAIN
EA
2.00
$400.00
$800.0
108
2504.603
FURNISH & INSTALL 2" SDR 21 CL200 PVC WATER PIPE WITH TRACER
WIRE
LF
200.00
$16.25
$3,650.0
9
CONTRACTOR 10% ALLOWANCE
'0
TOTAL INCREASE ITEMS
5'
DECREASE ITEMS:
TOTAL DECREASE IT
NET INCREASE
$4,896.00
In accordance with the Contract and Specifications, the contract amount shall be adjusted in the amount of $4,895.00 (add)!(4eduetj.
An extension of - -- da s shall be allowed for completion.
ORIGINAL PREVIOUS ADDITIONSlDEDUCTIONS
CONTRACT AMOUNT
$398,008.15 $34,783.45
Approved:
THIS ADDITION /06DUCTI M TOTAL
$4,895.00 $437,686.60
Approved:
Contractor - Duininck Inc
Dated:
City of Hutchinson - Mayor: Steven W Cook
Dated: 09/25/2012
Approved:
pproved:
City of Hutchinson - City Engineer: Kent Exner
Dated:
City of Hutchinson - City Administrator: JereLJCarte]r
Dated: 09125/2012
(� <<)
CITY OF HUTCHINSON
R55CKREG
LOG22001VO
Council Check Register
9/20/2012
9/14 - 9/25/12
Check #
Ck Date
Amount Vendor / Explanation
Account Description
172358
9/14/2012
3,200.00 HRA
HOUSING REHAB LOANS
172359
9/14/2012
16,143.00 RICK AHLGREN CONSTRUCTION LLC
HOUSING REHAB LOANS
172360
9/25/2012
210.00 10,000 LAKES CHAPTER
TRAVEL SCHOOL CONFERENCE
172361
9/25/2012
434.00 AARP
PROFESSIONAL SERVICES
172363
9/25/2012
317.81 ACE HARDWARE
OPERATING SUPPLIES
172364
9/25/2012
53.44 ALPHA WIRELESS
COMMUNICATIONS
172365
9/25/2012
90.85 AMERICAN FAMILY INS CO.
ACCRUED LIFE INSURANCE
172366
9/25/2012
10.85 AMERICAN WELDING & GAS
CENTRAL GARAGE REPAIR
172367
9/25/2012
68.76 AMERIPRIDE SERVICES
CONTRACT REPAIR & MAINTENANCE
172368
9/25/2012
1,786.96 AMS COATING SYSTEMS INC.
SIGNS & STRIPPING MATERIALS
172369
9/25/2012
4,982.35 ANIMAL MEDICAL CENTER ON CROW
OTHER CONTRACTUAL
172370
9/25/2012
181.98 ARCTIC GLACIER PREMIUM ICE INC
COST OF MIX & SOFT DRINKS
172371
9/25/2012
63.80 ARROW TERMINAL LLC
EQUIPMENT PARTS
172372
9/25/2012
3,218.75 ARTHUR 1 GALLAGHER RISK
GENL LIAB.- INSURANCE
172373
9/25/2012
18.13 ASPLUND, BERNETTE
ACCOUNTS PAYABLE MANUAL
172374
9/25/2012
212.00 AUTO VALUE - GLENCOE
SMALLTOOLS
172375
9/25/2012
45.00 AWWA - MINNESOTA SECTION
TRAVEL SCHOOL CONFERENCE
172376
9/25/2012
473.09 B & C PLUMBING & HEATING INC
CONTRACT REPAIR & MAINTENANCE
172377
9/25/2012
1,106.00 B & L UTILITY MAINTENANCE
STREET MAINT.MATERIALS
172378
9/25/2012
3,373.62 BACHMAN'S
OPERATING SUPPLIES
172379
9/25/2012
8,077.00 BARGEN INC
CONTRACT REPAIR & MAINTENANCE
172380
9/25/2012
2,338.00 BARN YARD, THE
RECEIVED NOT VOUCHERED
172381
9/25/2012
3,284.55 BELLBOY CORP
COST OF SALES- LIQUOR
172382
9/25/2012
226.00 BERNICK'S
COST OF MIX & SOFT DRINKS
172383
9/25/2012
100.00 BERQUIST, DENNIS
ACCOUNTS PAYABLE MANUAL
172384
9/25/2012
120.00 BIOCYCLE
DUES & SUBSCRIPTIONS
172385
9/25/2012
1,130.00 BLACK HILLS AMMUNITION
OPERATING SUPPLIES
172386
9/25/2012
575.96 BLUETARP FINANCIAL INC.
REPAIR & MAINTENANCE SUPPLIES
(�f /,
172387
9/25/2012
320.00 BMI
DUES & SUBSCRIPTIONS
172388
172389
172390
172391
172392
172393
172394
172395
172396
172397
172398
172399
172400
172401
172402
172403
172404
172405
172406
172407
172408
172409
172410
172411
172412
172413
172414
172415
172416
172417
172418
172419
172420
172421
9/25/2012
9/25/2012
9/25/2012
9/25/2012
9/25/2012
9/25/2012
9/25/2012
9/25/2012
9/25/2012
9/25/2012
9/25/2012
9/25/2012
9/25/2012
9/25/2012
9/25/2012
9/25/2012
9/25/2012
9/25/2012
9/25/2012
9/25/2012
9/25/2012
9/25/2012
9/25/2012
9/25/2012
9/25/2012
9/25/2012
9/25/2012
9/25/2012
9/25/2012
9/25/2012
9/25/2012
9/25/2012
9/25/2012
9/25/2012
847.64 BRANDON TIRE CO
CENTRAL GARAGE REPAIR
52.37 BUSINESSWARE SOLUTIONS
SMALLTOOLS
11,212.25 C & L DISTRIBUTING
COST OF SALES -BEER
79.80 CALIFORNIA CONTRACTORS SUPPLIE
SAFETY SUPPLIES
270.00 CANNON RIVER WINERY
COST OF SALES -WINE
523.69 CARDIAC SCIENCE
OPERATING SUPPLIES
125.00 CARS ON PATROL SHOP LLC
PROFESSIONAL SERVICES
797.44 COW GOVERNMENT, INC
DUE FROM UTILITIES
18.55 CENTRAL HYDRAULICS
RECEIVED NOT VOUCHERED
242.14 CENTRAL MCGOWAN
RECEIVED NOT VOUCHERED
452.97 COMDATA CORPORATION
OPERATING SUPPLIES
78.84 COREY, NICHOLLE
TRAVEL SCHOOL CONFERENCE
337.94 CREEKSIDE SOILS
REPAIR & MAINTENANCE SUPPLIES
217.03 CROW RIVER AUTO & TRUCK REPAIR
AUTOMOTIVE REPAIR
2,262.30 CROW RIVER OFFICIALS ASSN
OTHER CONTRACTUAL
105.00 CROW RIVER PRESS INC
PRINTING & PUBLISHING
828.29 CROW RIVER SIGNS
MACHINERY & EQUIPMENT
32.00 CZECH, RANDY
TRAVEL SCHOOL CONFERENCE
5,074.50 DAY DISTRIBUTING
COST OF SALES -BEER
21.52 DEKOSTER, NORMA
ACCOUNTS PAYABLE MANUAL
224.10 DENNIS JESCH
COST OF MIX & SOFT DRINKS
800.00 DEPT OF EMPLOYMENT & ECONOMIC
PROFESSIONAL SERVICES
1,296.75 DPC INDUSTRIES INC
CHEMICALS & PRODUCTS
22.00 DROP -N -GO SHIPPING, INC
MISCELLANEOUS
641.20 DUANE W. NIELSEN COMPANY
PROFESSIONAL SERVICES
53.44 DUNDEE
MISCELLANEOUS
271.19 DVS RENEWAL
SMALL TOOLS
90.92 E2 ELECTRICAL SERVICES INC
CONTRACT REPAIR & MAINTENANCE
188.10 ECOLAB PEST ELIM
RECEIVED NOT VOUCHERED
94.58 ELECTRO WATCHMAN
EQUIPMENT PARTS
319.65 EMERGENCY APPARATUS MAINT
CENTRAL GARAGE REPAIR
466.01 ENGINEERING AMERICA, INC.
EQUIPMENT PARTS
156.81 EPIC PRODUCTS INC
COST OF MIX & SOFT DRINKS
33.16 ERICKSON, LEONARD
ACCOUNTS PAYABLE MANUAL
172422
9/25/2012
150.00 ERLANDSON, ANDREW
UNIFORMS & PERSONAL EQUIP
172423
9/25/2012
168.78 EXNER, KENT
TRAVEL SCHOOL CONFERENCE
172424
9/25/2012
2,241.61 FASTENAL COMPANY
SAFETY SUPPLIES
172425
9/25/2012
3,064.75 FIBERGLASS LAMINATORS CO
CONTRACT REPAIR & MAINTENANCE
172426
9/25/2012
332.40 FOREST EDGE WINERY
COST OF SALES -WINE
172427
9/25/2012
322.91 FORKLIFTS OF MINNESOTA, INC
CONTRACT REPAIR & MAINTENANCE
172428
9/25/2012
128.90 G & K SERVICES
OPERATING SUPPLIES
172429
9/25/2012
5,433.68 GARICK CORPORATION
RECEIVED NOT VOUCHERED
172430
9/25/2012
3,200.00 GAVIN, OLSON & WINTERS, LTD
PROFESSIONAL SERVICES
172431
9/25/2012
180.62 GOLDENEYE SOLUTIONS, INC
EQUIPMENT PARTS
172432
9/25/2012
9,466.99 GOODWATER, LAURIE & LEON
HOUSING REHAB LOANS
172433
9/25/2012
50.00 GPRS
TRAVEL SCHOOL CONFERENCE
172434
9/25/2012
68.00 GRAF, HEATHER
OTHER REVENUES
172435
9/25/2012
22.00 GRAMS, LEE
PROFESSIONAL SERVICES
172436
9/25/2012
552.65 H.A.R.T.
ACCRUED DEFERRED COMP
172437
9/25/2012
4,620.00 HANSON & VASEK CONSTRUCTION
CONTRACT REPAIR & MAINTENANCE
172438
9/25/2012
297.01 HILLYARD / HUTCHINSON
OPERATING SUPPLIES
172439
9/25/2012
10,631.93 HIERPE CONTRACTING
CONTRACT REPAIR & MAINTENANCE
172440
9/25/2012
5,756.98 HOISINGTON KOEGLER GROUP INC
PROFESSIONAL SERVICES
172441
9/25/2012
400.00 HRA
HRA TRANSFER
172442
9/25/2012
14,060.95 HUTCHINSON CO -OP
MOTOR FUELS & LUBRICANTS
172443
9/25/2012
1,688.72 HUTCHINSON LEADER
ADVERTISING
172444
9/25/2012
79,618.29 HUTCHINSON UTILITIES
UTILITIES
172445
9/25/2012
177.51 HUTCHINSON WHOLESALE
RECEIVED NOT VOUCHERED
172446
9/25/2012
3,598.45 HUTCHINSON, CITY OF
UTILITIES
172447
9/25/2012
4,000.00 HUTCHINSON, CITY OF
MISCELLANEOUS
172448
9/25/2012
35.54 IMAGINE THAT FLORIST & GIFTS
MISCELLANEOUS
172449
9/25/2012
9.17 INDEPENDENT EMERGENCY SERVICES
COMMUNICATIONS
172450
9/25/2012
49,933.24 INDEPENDENT SCHOOL DIST #423
REFUNDS & REIMBURSEMENTS
172451
9/25/2012
249.11 INTERSTATE BATTERY SYSTEM MINN
EQUIPMENT PARTS
172452
9/25/2012
101.53 INTOXIMETERS INC
OPERATING SUPPLIES
172453
9/25/2012
141.89 JACK'S UNIFORMS & EQUIPMENT
UNIFORMS & PERSONAL EQUIP
172454
9/25/2012
1,047.45 JJ TAYLOR DIST OF MN
COST OF SALES -BEER
172455
9/25/2012
21,805.45 JOHNSON BROTHERS LIQUOR CO.
COST OF SALES -WINE
172456
9/25/2012
95.99 1UHL, ADDISON
UNIFORMS & PERSONAL EQUIP
172457
9/25/2012
446.00 KDUZ KARP RADIO
ADVERTISING
172458
9/25/2012
222.43 L & P SUPPLY CO
CENTRAL GARAGE REPAIR
172459
9/25/2012
2,986.45 LANDSCAPE CONCEPTS, INC
CONTRACT REPAIR & MAINTENANCE
172460
9/25/2012
11,029.00 LEAGUE OF MN CITIES
DUES & SUBSCRIPTIONS
172461
9/25/2012
30.00 LEAGUE OF MN CITIES
DUES & SUBSCRIPTIONS
172462
9/25/2012
15,558.00 LEAGUE OF MN CITIES -INS TRUST
GENL LIAB.- INSURANCE
172463
9/25/2012
52,214.75 LEAGUE OF MN CITIES -INS TRUST
ACCRUED WORKERS COMP
172464
9/25/2012
139.00 LEXISNEXIS
OTHER CONTRACTUAL
172465
9/25/2012
39.25 LIEN, MIKE
UNIFORMS & PERSONAL EQUIP
172466
9/25/2012
800.72 LIFE INSURANCE COMPANY OF AMER
EMPL.HEALTH & INS. BENEFIT
172467
9/25/2012
1,200.24 LIFE INSURANCE COMPANY OF AMER
EMPL.HEALTH & INS. BENEFIT
172468
9/25/2012
742.54 LIFE INSURANCE COMPANY OF AMER
ACCRUED LIFE INSURANCE
172469
9/25/2012
6.79 LIQUOR HUTCH
PROFESSIONAL SERVICES
172470
9/25/2012
83.91 LOCATORS & SUPPLIES
SAFETY SUPPLIES
172471
9/25/2012
15,798.00 LOCHER BROTHERS INC
COST OF SALES -BEER
172472
9/25/2012
780.01 LYNDE & MCLEOD INC
RECEIVED NOT VOUCHERED
172473
9/25/2012
7,686.87 MARK BETKER CONSTRUCTION LLC
MACHINERY & EQUIPMENT
172474
9/25/2012
12.26 MATHESON TRI -GAS INC
RENTALS
172475
9/25/2012
220.96 MAYTAG LAUNDRY & CAR WASH
PROFESSIONAL SERVICES
172476
9/25/2012
3,112.98 MCLEOD COUNTY AUDITOR - TREASURE LICENSES & TAXES
172477
9/25/2012
200.00 MCLEOD COUNTY COURT ADMINISTRA OTHER REVENUES
172478
9/25/2012
200.00 MCLEOD COUNTY COURT ADMINISTRA OTHER REVENUES
172479
9/25/2012
300.00 MCLEOD COUNTY COURT ADMINISTRA OTHER REVENUES
172480
9/25/2012
650.00 MCLEOD FOR TOMORROW
TRAVEL SCHOOL CONFERENCE
172481
9/25/2012
94,690.42 MEDICA
DUE TO EMPLOYEE INSURANCE
172482
9/25/2012
98.27 MEHR, BRIAN
TRAVEL SCHOOL CONFERENCE
172483
9/25/2012
449.95 MENARDS HUTCHINSON
OPERATING SUPPLIES
172484
9/25/2012
30.00 MESSAGE MEDIA
COMMUNICATIONS
172485
9/25/2012
714.25 METRO ATHLETIC SUPPLY INC
OPERATING SUPPLIES
172486
9/25/2012
82.03 MEYER LABORATORY, INC
CLEANING SUPPLIES
172487
9/25/2012
75.50 MIES, MIKE
TRAVEL SCHOOL CONFERENCE
172488
9/25/2012
72.25 MINI BIFF
RENTALS
l` J
172489
9/25/2012
63.00 MINNEAPOLIS, CITY OF
OTHER CONTRACTUAL
172490
9/25/2012
66.00 MINNESOTA OFFICE OF ADMIN HEAR
PROFESSIONAL SERVICES
172491
9/25/2012
660.00 MINNESOTA STATE FIRE CHIEFS AS
TRAVEL SCHOOL CONFERENCE
172492
9/25/2012
464.80 MINNESOTA VALLEY TESTING LAB
OTHER CONTRACTUAL
172493
9/25/2012
250.00 MN GIS /LIS CONFERENCE
TRAVEL SCHOOL CONFERENCE
172494
9/25/2012
193.68 MORGAN CREEK VINEYARDS
COST OF SALES -WINE
172495
9/25/2012
76.00 MORROW, KIM
OTHER REVENUES
172496
9/25/2012
562.50 MPCA
OTHER CONTRACTUAL
172497
9/25/2012
258.40 NORTHERN GREEN EXPO
RECEIVED NOT VOUCHERED
172498
9/25/2012
515.47 O'REILLY AUTO PARTS
EQUIPMENT PARTS
172499
9/25/2012
60.96 OFFICE DEPOT
OFFICE SUPPLIES
172500
9/25/2012
37.00 OFFICE OF ENTERPRISE TECHNOLOG
TELEPROCESSING EQUIP
172501
9/25/2012
50.07 OUTDOOR MOTION
OPERATING SUPPLIES
172502
9/25/2012
240,381.00 PEARSON BROS, INC
IMPROV OTHER THAN BLDGS
172503
9/25/2012
10,074.75 PEAT INC.
172504
9/25/2012
35.00 PETERSON, LUKE
OTHER REVENUES
172505
9/25/2012
4,976.13 PHILLIPS WINE & SPIRITS
COST OF SALES -WINE
172506
9/25/2012
228.00 PIONEER
SIGNS & STRIPPING MATERIALS
172507
9/25/2012
37,007.75 PIONEERLAND LIBRARY SYSTEM
OTHER CONTRACTUAL
172508
9/25/2012
80.00 PLOTZ, GARY D
TRAVEL SCHOOL CONFERENCE
172509
9/25/2012
26.78 PRO AUTO & TRANSMISSION REPAIR
CENTRAL GARAGE REPAIR
172510
9/25/2012
230.00 PROGRESSIVE BUSINESS PUBLICATI
DUES & SUBSCRIPTIONS
172511
9/25/2012
20.25 QUADE ELECTRIC
OPERATING SUPPLIES
172512
9/25/2012
1,780.00 R &J TOURS INC
OTHER CONTRACTUAL
172513
9/25/2012
805.00RANDY'S REPAIR SERVICE
RECEIVED NOT VOUCHERED
172514
9/25/2012
375.00 RECH, SCOTT
PLANNING & ZONING FEES
172515
9/25/2012
9,054.27 REINER ENTERPRISES, INC
FREIGHT
172516
9/25/2012
2,610.00 RIDGEWATER COLLEGE
TRAVEL SCHOOL CONFERENCE
172517
9/25/2012
444.03 ROYALTIRE
CENTRAL GARAGE REPAIR
172518
9/25/2012
811.20 RUTLEDGE, LENNY
TRAVEL SCHOOL CONFERENCE
172519
9/25/2012
26,585.41 SCHMELING OIL CO
MOTOR FUELS & LUBRICANTS
172520
9/25/2012
64.13 SCOTT'S WINDOW CLEANING SERVIC
CONTRACT REPAIR & MAINTENANCE
172521
9/25/2012
4,227.00 SEH
PROFESSIONAL SERVICES
172522
9/25/2012
240.95 SEPPELT, MILES
CAR ALLOWANCE - TRAVEL
V / 172523
9/25/2012
100.00 SHAW, KAREN
PROFESSIONAL SERVICES
172524
9/25/2012
3,886.98 SHI INTERNATIONAL CORP
SMALLTOOLS
172525
9/25/2012
77.00 SHRED -IT USA INC- MINNEAPOLIS
CONTRACT REPAIR & MAINTENANCE
172526
9/25/2012
35.00 SLYTER, RON
OTHER REVENUES
172527
9/25/2012
10,177.65 SOUTHERN WINE & SPIRITS OF MN
COST OF SALES- LIQUOR
172528
9/25/2012
79.00 SPS COMMERCE
RECEIVED NOT VOUCHERED
172529
9/25/2012
13.89 STANDARD PRINTING
OFFICE SUPPLIES
172530
9/25/2012
977.35 STAPLES ADVANTAGE
RECEIVED NOT VOUCHERED
172531
9/25/2012
5,277.23 STREICH TRUCKING
FREIGHT - IN
172532
9/25/2012
35.00 STUBSON, DORIS
OTHER REVENUES
172533
9/25/2012
155.00 SUBWAY WEST
PROFESSIONAL SERVICES
172534
9/25/2012
20.00 TAPS -LYLE SCHROEDER
PROFESSIONAL SERVICES
172535
9/25/2012
1,215.00 TASC
HRA ADMINISTRATION FEE
172536
9/25/2012
71.25 TASC
FLEX ADMINISTRATION FEE
172537
9/25/2012
157.16 TEK MECHANICAL
BUILDING REPAIRS
172538
9/25/2012
2,232.16 TESSMAN COMPANY
CHEMICALS & PRODUCTS
172539
9/25/2012
703.36 THOMSON WEST
OPERATING SUPPLIES
172540
9/25/2012
315.00 TKO WINES
COST OF SALES -WINE
172541
9/25/2012
56.00 TOTAL FIRE PROTECTION
SAFETY SUPPLIES
172542
9/25/2012
29,942.66 TREBELHORN & ASSOC
MOTOR FUELS & LUBRICANTS
172543
9/25/2012
112.02 TRI COUNTY WATER
OPERATING SUPPLIES
172544
9/25/2012
52.37 TWO WAY COMMUNICATIONS INC
OPERATING SUPPLIES
172545
9/25/2012
140.00 UNIVERSITY OFMINNESOTA
TRAVEL SCHOOL CONFERENCE
172546
9/25/2012
58.70 VERIZON WIRELESS
COMMUNICATIONS
172547
9/25/2012
14,247.02 VIKING BEER
COST OF SALES -BEER
172548
9/25/2012
1,135.70 VIKING COCA COLA
FOOD PRODUCTS - CONCESSION
172549
9/25/2012
2,769.83 VINOCOPIA INC
COST OF SALES -BEER
172550
9/25/2012
48,085.35 WASTE MANAGEMENT OF WI -MN
REFUSE - LANDFILL CHARGES
172551
9/25/2012
10,790.00 WEBB PALLET
RECEIVED NOT VOUCHERED
172552
9/25/2012
60.00 WELCOME NEIGHBOR
ADVERTISING
172553
9/25/2012
1,106.40 WELLS FARGO
SMALLTOOLS
172554
9/25/2012
2,968.00 WINE MERCHANTS INC
COST OF SALES -WINE
172555
9/25/2012
15,557.63 WIRTZ BEVERAGE MINNESOTA
COST OF MIX & SOFT DRINKS
172556
9/25/2012
2,229.72 WM MUELLER & SONS
STREET MAINT.MATERIALS
��� // 172557
9/25/2012
130,361.71 WM MUELLER & SONS - SEPARATE C
IMPROV OTHER THAN BLDGS
172558
9/25/2012
3,249.00 WORK CONNECTION, THE
172559
9/25/2012
842.75 XEROX CORP
172560
9/25/2012
789.81 ZEP MANUFACTURING CO
172561
9/25/2012
75.50 ZWILLING, TROY
1,148,197.14 Grand Total
Payment Instrument
Totals
Check Total
1,148,197.14
Total Paymei
1,148,197.14
OTHER CONTRACTUAL
COPY MACHINE
REPAIR & MAINTENANCE SUPPLIES
TRAVEL SCHOOL CONFERENCE
PAYROLL ELECTRONIC FUNDS TRANSFERS
PAYROLL DATE: 09/21/2012
Period Ending Date: 09/15/2012
$52,951.60 IRS - Withholding Tax Account
Federal Withholding
Employee /Employer FICA
Employee /Employer Medicare
$10,923.25 MN Department of Revenue
State Withholding Tax
$39,582.51 Public Employee Retirement Association
Employee /Employer PERA/DCP Contributions
$2,115.32 TASC
Employee Flex Spending Deductions
$6,530.38 TASC
Employee Contributions to Heath Savings Account
Employer Contribution to Health Savings Account
$575.00 MNDCP
Employee Contributions - Deferred Comp
$1,340.00 ING
Employee Contributions - Deferred Comp
$1,230.00 ICMA Retirement Trust
Employee Contributions - Deferred Comp
$444.33 MN Child Support System
Employee Deductions
$0.00 MSRS - Health Savings Plan
Employee Deductions to Health Savings Plan
$115,692.39 Total Electronic Funds Transfer
r) @
PAYROLL ELECTRONIC FUNDS TRANSFERS
PAYROLL DATE: 09/07/2012
Period Ending Date: 09/01/2012
$53,064.87 IRS - Withholding Tax Account
Federal Withholding
Employee /Employer FICA
Employee /Employer Medicare
$10,948.17 MN Department of Revenue
State Withholding Tax
$39,130.22 Public Employee Retirement Association
Employee/Employer PERA/DCP Contributions
$2,115.32 TASC
Employee Flex Spending Deductions
$6,589.35 TASC
Employee Contributions to Heath Savings Account
Employer Contribution to Health Savings Account
$575.00 MNDCP
Employee Contributions - Deferred Comp
$1,340.00 ING
Employee Contributions - Deferred Comp
$1,230.00 ICMA Retirement Trust
Employee Contributions - Deferred Comp
$512.74 MN Child Support System
Employee Deductions
$0.00 MSRS - Health Savings Plan
Employee Deductions to Health Savings Plan
$115,505.67 Total Electronic Funds Transfer
C) I
ELECTRONIC FUNDS TRANSFERS
9/25/2012
TAX
FUND
PAYABLE TO
AMOUNT
FUEL
HATS
MN DEPT OF REV
$1,708.58
SALES TAX
LIQUOR
MN DEPT OF REV
$47,940.00
USE TAX
PRCE CIVIC ARENA
MN DEPT OF REV
$1,116.00
SALES & USE TAX
WATER SEWER CREEKSII
MN DEPT OF REV
$12,887.00
$63,651.58
e) @
Melissa Starke
From: Brad Emans
Sent: Friday, September 14, 2012 2:28 PM
To: Jeremy Carter; Melissa Starke
Subject: Council Agenda Item
Council Agenda / September 25th
Agenda Items:
1. Update on "Stove -Top / Fire - Stop" committee work to date;
• The committee met on three different dates to discuss the "Stove -Top / Fire - Stop" product, funding,
distribution, and product maintenance ideas;
• The committee established the scope and history of the rental registration /inspection program with -in the
city limits of Hutchinson;
• The committee researched the product and determined that since the product has only a 5 year shelve life,
and has a cost of $35 —40.00 each, it is not feasible or practical to install and maintain the product in our
rental properties;
• The committee determined that we will however promote the product through multiple venues in an effort
to make the citizens of area aware of the product;
• The committee was able to get ACE Hardware in Hutchinson to agree to carry the product for the citizens
interested in the "Stove -Top / Fire -Top" product.
2. Alternate Committee Recommendation:
• Considering "Safety" was the original goal of the Rental Registration /Inspection program - Allocate 50% of
the "Rental Registration" funds or approximately $10,000 annually starting in 2013 to purchase and
distribute 10 year Lithium "smoke detector" batteries to multi - family rental properties;
• Logistics - The FD will distribute them over a three year period during the inspection process (1 /3 each year);
• An appropriate number of batteries will be given to each manager /owner during the inspection of multi-
family housing to cover the requirement of "one detector in each unit and one detector in each sleeping
room;
• The work of this committee is complete.
As always, if you have any questions, feel free to contact me at 234 -4211 or 583 -4483.
Brad Emans, Chief
Hutchinson FD
NOTICE: Unless restricted by law, e-mail correspondence to and from the City of Hutchinson or
Hutchinson Utilities may be public data subject to the Minnesota Data Practices Act and /or may be
disclosed to third parties.
9 tq)
Council Member
Resolution No. 14054
introduced the following resolution and moved its adoption:
Resolution Providing for the Sale of
$2,275,000 General Obligation Improvement Bonds, Series 2012C
A. WHEREAS, the City Council of the City of Hutchinson, Minnesota, has heretofore determined that it
is necessary and expedient to issue the City's $2,275,000 General Obligation Improvement Bonds,
Series 2012C (the "Bonds "), to finance planned improvements in the City; and
B. WHEREAS, the City has retained Ehlers & Associates, Inc., in Roseville, Minnesota ( "Ehlers "), as its
independent financial advisor for the Bonds and is therefore authorized to solicit proposals in
accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9);
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, as
follows:
1. Authorization: Findings. The City Council hereby authorizes Ehlers to solicit proposals for the sale
of the Bonds.
2. Meeting� Proposal Opening. The City Council shall meet at 5:30 p.m. on October 9, 2012, for the
purpose of considering sealed proposals for and awarding the sale of the Bonds.
3. Official Statement. In connection with said sale, the officers or employees of the City are hereby
authorized to cooperate with Ehlers and participate in the preparation of an official statement for the
Bonds and to execute and deliver it on behalf of the City upon its completion.
The motion for the adoption of the foregoing resolution was duly seconded by Council Member
and, after full discussion thereof and upon a vote being taken thereon, the
following Council Members voted in favor thereof:
and the following voted against the same:
Whereupon said resolution was declared duly passed and adopted.
Dated this 25th day of September, 2012.
City Clerk
� ) LO-)
Debt Issuance Services
ETFa_-
r
September 25, 2012
Pre -Sale Report for
$2,275,000 General Obligation
Improvement Bonds, Series 2012C
City of Hutchinson, Minnesota
Prepared and Presented by:
Bruce Kimmel, CIPFA
VP / Financial Advisor
And
Steve Apfelbacher, CIPFA
President / Financial Advisor
EHLERS - - --
Minnesota phone 651- 697 -8500
LEADERS IN PUBLIC FINANCE offices also in Wisconsin and Illinois fax 651-697-8555
toll free 800- 552 -1171
\wfw.ehlers- inc.com
3060 Centre Pointe Drive
Roseville, MN 55113 -1122
iii)
Debt Issuance Services
Executive Summary of Proposed Debt
Proposed Issue:
$2,275,000 General Obligation Improvement Bonds, Series 2012C
Authority:
The Bonds are being issued pursuant to Minnesota Statutes, Chapter
429 and 475. Because the City assessing at least 20% of the project
costs, the Bonds can be a general obligation without a referendum
and will not count against the City's debt limit.
Purposes /Funding Sources:
The proposed issue includes financing for five projects in the City's
2012 CIP:
• 5" Avenue NW Improvements
• 2012 Pavement Management Program
• Trunk Highway 15 Reconstruction
• Water Tower Rehabilitation — South Park
• Les Kouba Parkway Improvements — Phase 2
The 2012C Bonds are structured to mature February 2014 through
2028 (Fiscal Years 2013 through 2027), with special assessments
revenues paying a portion of the Bonds' Debt Service in FY 2013
through 2022. Net of assessment revenues, the maximum projected
annual City levy requirement is approximately $137,136.
Please see the "Other Considerations" section of this report for a
discussion of how the 2012C Bonds are expected to fit within the
City's overall financial management debt plan.
Term /Call Feature
The Bonds are being issued for a 15 year term. Principal on the
Bonds will be due on February 1 in the years 2014 through 2028.
Interest is payable every six months beginning August 1, 2013.
The Bonds maturing February 1, 2022, and thereafter will be subject
to prepayment at the discretion of the City on February 1, 2021 or any
date thereafter.
Bank Qualification
Because the City is issuing more than $10,000,000 in tax- exempt
obligations during the calendar year, the City will not be able to
designate the Bonds as "bank qualified" obligations.
Rating:
The City's most recent bond issues were rated "AA -" by Standard &
Poor's. The City will request a new rating for the Bonds.
If the winning bidder on the Bonds elects to purchase bond insurance,
the rating for the issue may be higher than the City's bond rating in
the event that the bond rating of the insurer is higher than that of the
City.
Presale Report September 25, 2012
City of Hutchinson, Minnesota �Page1
Debt Issuance Services
- "'1
Method of Sale /Placement:
In order to obtain the lowest interest cost to the City, we will solicit
competitive bids for purchase of the Bonds from local banks in your
area and regional underwriters.
We have included an allowance for discount bidding equal to 1.0% of
the principal amount of the issue. The discount is treated as an
interest item and provides the underwriter with all or a portion of its
compensation in the transaction.
If the Bonds are purchased at a price greater than the minimum bid
amount (maximum discount), the unused allowance may be used to
lower your borrowing amount.
Risk Factors:
We have not assumed any pre -paid special assessments. If the City
receives a significant amount of pre -paid assessments for the 2012
CIP project(s), it may need to increase the debt service levy to make
up for interest earnings lower than the expected 3.55% assessment
rate.
Review of Existing Debt:
We have reviewed all outstanding indebtedness for the City and find
that there are no refunding opportunities at this time.
We will continue to monitor the market and the call dates for the
City's outstanding debt and will alert you to any future refunding
opportunities.
Continuing Disclosure:
Because the City has more than $10,000,000 in outstanding debt
(including this issue) and this issue is over $1,000,000, the City will
be agreeing to provide certain updated Annual Financial Information
and its Audited Financial Statement annually as well as providing
notices of the occurrence of certain "material events" to the
Municipal Securities Rulemaking Board (the "MSRB "), as required
by rules of the Securities and Exchange Commission (SEC). The
City is already obligated to provide such reports for its existing
bonds, and has contracted with Ehlers to prepare and file the reports.
Arbitrage Monitoring:
Because the Bonds are tax- exempt securities /tax credit securities, the
Issuer must ensure compliance with certain Internal Revenue Service
(IRS) rules throughout the life of the issue. These rules apply to all
gross proceeds of the issue, including initial bond proceeds and
investment earnings in construction, escrow, debt service, and any
reserve funds. How issuers spend bond proceeds and how they track
interest earnings on funds (arbitrage /yield restriction compliance) are
common subjects of IRS inquiries. Your specific responsibilities will
be detailed in the Signature, No- Litigation, Arbitrage Certificate and
Purchase Price Receipt prepared by your Bond Attorney and provided
at closing. You have retained Ehlers to assist you with compliance
with these rules.
Presale Report
City of Hutchinson, Minnesota
September 25, 2012
Pace 2
1 i�j
Debt Issuance Services
Other Considerations: The City has planned and structured the 2012C Bonds in the context
of its comprehensive financial management debt plan, which
encompasses all of the City's property tax levy- supported bond
issues. The objective of the debt plan is to limit increases in the
City's cumulative debt levy to approximately 5% per year, up to a
maximum total levy of roughly $2.2 million. The City's debt levy for
FY 2013 will be held at no increase and is estimated to be
approximately $1.9 million.
The City intends to continue using annual transfers from the
Community Improvement Fund to achieve the targeted debt levy
increases, including any additional capital investments the City bonds
for in future years. A schedule showing the expected debt trend is
attached. It appears that, as long as the CIF does not experience
major revenue losses or unscheduled costs, its fund balance will
permit annuals transfers for debt service.
Presale Report September 25, 2012
City of Hutchinson, Minnesota Page
�1�
Debt Issuance Services
iJ
Proposed Debt Issuance Schedule
Pre -Sale Review by Council:
Distribute Official Statement:
Conference with Rating Agency:
City Council Meeting to Award Sale of the Bonds:
Estimated Closing Date:
Attachments
Sources and Uses of Funds
Proposed Debt Service Schedule
Debt Study Report
Resolution Authorizing Ehlers to Proceed With Bond Sale
Ehlers Contacts:
Financial Advisors:
Bond Analyst:
Bond Sale Coordinator:
Financial Analyst:
Bruce Kimmel
Steve Apfelbacher
Nick Anhut
Pia Troy
Alicia Aulwes
Alicia Gage
September 25, 2012
Week of September 24th
Week of October I st
October 9, 2012
November 1, 2012
(651) 697 -8572
(651) 697 -8510
(651) 697 -8507
(651) 697 -8556
(651) 697 -8523
(651) 697 -8551
The Official Statement for this financing will be mailed to the Governing Board at their home address or
e- mailed for review prior to the sale date.
JaPresale Report
City of Hutchinson, Minnesota
September 25, 2012
Page 4
)119-
Hutchinson, Minnesota
$2,275,000
General Obligation Improvement Bonds, Series 2012
Assumes current market Non -BQ "AA-" rates plus 20bps -15yr
Sources & Uses
Dated 11/01/2012 i Delivered 11/01/2012
Sources Of Funds
Par Amount of Bonds $2,275,000.00
Total Sources
Uses Of Funds
$2,275,000.00
Deposit to Project Construction Fund 2,218,919.00
Costs of Issuance 32,000.00
Total Underwriter's Discount (1.000 %) 22,750.00
Rounding Amount 1,331.00
Total Uses
Sadas 2012 GO Imp Bonds I SINGLE PURPOSE 1 81002012 1 1222 PIA
40 EHLERS
LEADERS IN PUBLIC FINANCE
$2,275,000.00
� ) LO-)
Hutchinson, Minnesota
$2,275,000
General Obligation Improvement Bonds, Series 2012
Assumes current market Non -BQ "AA-" rates plus 20bps -15yr
Debt Service Schedule
Senes2012GOImp Banos I SING EPURPOSE 1 8002012 1 12'.22PM
10 EHLERS
LEADERS IN PUBLIC FINANCE
� I &t)-
Levy
Date Principal
Coupon
Interest
Total P +I 105%
of Total
Assessments
Required
02/01/2013 -
-
-
-
-
-
-
02/012014 160,000.00
0.850%
58,284.38
218,284.38
229,198.60
92,409.78
136,788.82
02/01/2015 170,00000
1.000%
45,267.50
215,267.50
226,030.88
89,988.71
136,042.17
02/01/2016 170,00000
1.100%
43,567.50
213,567.50
224,245.88
87,567.64
136,67814
02/01/2017 170,000.00
1.300%
41,697.50
211,697.50
222,282.38
85,146.58
137,135.80
02/01/2018 165,00000
1.650%
39,487.50
204,487.50
214,711.88
82,725.51
131,98637
02/01/2019 170,00000
L950%
36,765.00
206,765.00
217,103.25
80,304.44
136,798.81
02101/2020 170,000.00
2.150%
33,450.00
203,45000
213,622.50
77,883.37
135,739.13
02/01/2021 170,000.00
2.350%
29,79500
199,79500
209,784.75
75,46230
134,32145
02/012022 170,000.00
2.500°/
25,800.00
195,800.00
205,590.00
73,041.24
132,548.76
02/01/2023 175,000.00
2.600%
21,550.00
196,550.00
206,377.50
70,620.17
135,757.33
02/012024 110,000.00
2.700%
17,000.00
127,000.00
133,35000
-
133,350.00
02/012025 115,000.00
2.800%
14,030.00
129,030.00
135,48150
-
135,481.50
02/012026 115000.00
2.900%
10,810.00
125,810.00
132,100.50
-
132,100.50
02/012027 120,000.00
3.000%
7,475.00
127,475.00
133,848.75
-
133,848.75
02/012028 125,000.00
3.100%
3,875.00
128,875.00
135,31835
-
135,318.75
Total $2,275,000.00
$428,854.38
$2,703,854.38
$2,839,047.10
$815,149.74
$2,023,897.36
Significant Dates
Dated
11/01/2012
First Coupon Date
8/01/2013
Yield statistics
Bond Year Dollars
$17,573.75
Average Life
7.725 Years
Average Coupon
_
24403123%
Net Interest Cost (NIC)
25697667%
True Interest Cost (TIC)
2.5603179°/
Bond Yield for Arbitrage Purposes
2.4145179°/6
All Inclusive Cost (AIC)
2.7689731%
Senes2012GOImp Banos I SING EPURPOSE 1 8002012 1 12'.22PM
10 EHLERS
LEADERS IN PUBLIC FINANCE
� I &t)-
Hutchinson, Minnesota
$681,991
General Obligation Improvement Bonds, Series 2012
Equal Principal - TIC plus 1.0%
Assessments
Date
Principal
Coupon
Interest
Total P +I
1231/2013
68,199.10
3.550%
24,210.68
92,409.78
12/3!/2014
68,199.10
3.550%
21,789.61
89,988.71
12/31/2015
68,199.10
3.550%
19,368.54
87,567.64
12/31/2016
68,199.10
3.550%
16,947.48
85,146.58
12/31/2017
68,199.10
3.550%
14,526.41
82,725.51
12/31/2018
68,199.10
3550%
12,105.34
80,304.44
12131/2019
68,199.10
3.550%
9,684.27
77,88337
12/31/2020
68,199.10
3.55(r
7,263.20
75,462.30
12/31/2021
68,199.10
3.550%
4,84114
73,041.24
12131/2022
68,199.10
3.550%
2,421.07
70,620.17
Total
5661,991.00
-
$133,158.74
5815,149.74
Significant Dates -
Filing bate
First Payment Irate
Senes2012G0Imp Bonds I SINGLE PURPOSE 1 813D20121 12.22PM
19 EHLERS
LEADERS IN PUBLIC FINANCE
1/01/2013
12/31/2013
I 1 ta)-
Projecl FLrture Debt Levy
k~,i= - ____
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19 EHLERS
Yvan
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Levy
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5.Me$ 5*m P, 5 5 N`1@3 5.erles 54211@S Senei s? r! c- S .5c-rit?i
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2011 11 2131 Rol' 1
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5587
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19 EHLERS
Memorandum
TO: Mayor and City C until
FROM: Brenda K. Ewinu an Resources Director
RE: Setting Date and Format for Annual City Recognition Event and Setting a Public
Meeting for the 2012 Annual City Recognition Event at the Hutchinson Event
Center
DATE: September 20, 2012
For the past 37 years, the City of Hutchinson has hosted an event to recognize the
accomplishments of both City employees and the volunteers who serve on the various boards
and committees of the City.
The Recognition Event is held at the Hutchinson Event Center, and the suitable dates available
in October 2012 are as follows:
Wednesday, October 24
Thursday, October 25
It is requested that the Council set the date for the 2012 Annual City Recognition Event from
the list of available dates and set the time for the event from 5:30 to 9:00 p.m. When the date
is determined, the Council may wish to set the date and time as a public meeting, as is
customary.
The proposed format for the event is social time with beverage tickets (2) provided to each
attendee, dinner, and a short program to recognize employees and current and retiring
volunteer board members in attendance.
� � Q
Planning, Zoning, and Building Dept. Monthly Report
August 2012
Buildinq Department Permit Activities
I Commercial Remodel: Charter School, partitions in media rm $30,000, Ridgewater reroof $241,000
2 New Single Family:
Other Building Inspection Activities:
Planning, Zoning, and Building Department — Other Activities
Facilities Management/Maintenance Activities:
Evergreen Meals served in August, 2012
Park Silver
Week Of Hutchinson Towers Lake Glencoe Brownton Stewart
812011
812012
2011 Year to Date
2012 Year to Date
Total Number Inspections
145
98
486
796
Total Number Plan Review
73
2 *
66
14
Building Permits Issued by Type
Number of
Permits &
Valuation
Number of
Permits &
Valuation
Year to Date
Number Permits
& Valuation
Year to Date
Number Permits
& Valuation
Commercial new
0
0
1 - $1,450,000
3 - $11,900
Commercial Additions/ Remodels
15 - $309,200
8-$336,700
69 - $2,082,220
54 - $2,115,500
Industrial (new)
0
0
0
0
Industrial Additions /Remodels
1 -$8,500
0
1 -$8,500
1 - $850,000
Fire Sprinkling
0
0
1-$134,800
2-$1,600
Total New Residential Units (Single Family, twins, townhomes)
1 -$255,000
02
1 -$255,000
4-$655,140
Residential misc. additions, repairs, remodels, etc
18 - $160,200
9-$51,000
103 - $571,362
82 - $617,964
Set fee permits reside, reroof, window replacement, misc. *
75
74
338
423
HRA Permits
3
0
8-$200,000
11 - $80,946
Subtotal Building Permits:
$732,900
$387,700
$4,701,882
$4,333,050
Mechanical
12-$30,468
14 - $421,133
109- $2,129,373
97 - $1,095,951
Plumbing*
8
5
36
48
Signs*
8
6
54
72-$108
Total Permits issued and valuation
141- $763,368
116- $808,833
721 - $6,831,255
795 - $5,429,109
* Set fees not included in valuation
I Commercial Remodel: Charter School, partitions in media rm $30,000, Ridgewater reroof $241,000
2 New Single Family:
Other Building Inspection Activities:
Planning, Zoning, and Building Department — Other Activities
Facilities Management/Maintenance Activities:
Evergreen Meals served in August, 2012
Park Silver
Week Of Hutchinson Towers Lake Glencoe Brownton Stewart
8/1-8/4
154
99
46
53
45
41
8/5-8/11
241
161
73
163
66
71
8/12-8/18
255
179
76
134
62
50
8/19--8125
267
161
84
142
71
54
8/26-8/31
277
179
74
152
73
67
Total
1194
779
353
644
317
283
Total Meals served in August -3,570
Dates Closed:
*Started tracking Plan Review June T
Planning, Zoning, and Building Dept.
Monthly Report for August, 2012
Page 2
Planning and Zoning Monthly Activities MonthNear: August, 2012
Activity
Number
Additional Info.
Number of Planning Applications Reviewed and
Garage over 1000 sq. ft. CUP — withdrawn by
Processed
1
property owner
Number of Joint Planning Board Applications
Reviewed and Processed
0
Number of Planning Commission Meetings
1
6 action items on agenda
Number of Joint Planning Meetings
1
Number of Zoning Reviews for Building Permits
4
Number of Land Use Permits Issued
29
Number of Zoning Review for Sign Permits
0
Number of Predevelopment/Pre Application
4
Met with property owner on lot split at 1485
Meetings
South Grade Rd SW
Met with property owner at 1660 Mahogany
Court
2- Met with contractor regarding Burns Manor
building
Number of Misc. Planning Meetings
25
Library meeting
2 - Wellness Committee
4- Management team
3- Facilities meetings
5- Downtown focus group
1- Downtown Planning
EDA focus group
Transportation with HKGI
Harrington Merrill meeting
2- Public Arts Commission
Joint Planning meeting
Planning Commission meeting
2-City Council
Number of Zoning Enforcement Cases
19
17 — Sign violation inventory
725 Glen Street driveway
430 Water St.
Number of Walk -In Customers Served
365
Site Visits
11
CITY OF HUTCHINSON
Financial Report - GENERAL FUND
For the month of August 2012
SUMMARY FINANCIAL STATEMENT:
The 2012 first half tax settlement received in June is higher than in 2011 due to the State discontinuing the Market Value
Homestead Credit in 2012.
Charges for Services
This category is reflecting a YTD increase over last year mainly due to Motor Vehicle Fees; $30,990 and Cemetery Fees;
$15,219.
Reimbursements
2012
2012
2012
2012
2011
2011
Category
Month of
August
Approved
Budget
% Used
August
Approved
% Used
August
YTD
Budget
Balance
YTD
Budget
REVENUES:
4005
Taxes & Penalties
2,301,076
4,491,446
2,190,370
51.2%
2,142,863
4,491,446
47.7%
4050
Licenses
336
52,084
53,500
1,416
97.4%
46,941
51,300
91.5%
4070
Permits
17,487
124,120
158,950
34,830
781%
118,324
246,600
48.0%
4100
Inter overnmental
28,280
945,058
1,194,876
249,818
79.1%
919,531
1,144,277
80.4%
4250
Char es for Services
76,576
957,872
1,852,400
894,528
51.7%
901,672
1,843,596
48.9%
4400 1
Fines & Forfeitures
4,581
37,262
45,000
7,738
82.8%
29,753
45,000
66.1%
4620
Investment Earnings
22,490
5,568
35,000
29,432
15.9%
27,423
70,000
39.2%
4700 1
Reimbursements
63,035
320,677
407,152
86,475
78.8%
232,073
568,385
40.8%
4800
Transfers
13,355
765,362
2,090,376
1,325,014
36.6%
731,680
2,161,535
33.9%
4890
Surchar a
694
4,748
350
4,398
1356.5%
3,534
400
883.5 °�
4998
1 Fund Balance
-
10,000
10,000
0.0%
-
15,000
0.0%
TOTAL REVENUES
226,835
5,513,827
10,339,050
4,825 223
53.3%
5,153 794
10,637 539
48.4%
EXPENDITURES:
6105
1 Salaries & Frin a Benefits
624,185
4,395,914
6,633,597
2,237,683
66.3%
4,515,605
6,607,157
68.3%
6200
Su lies, Re airs, Maint.
45,860
529,742
790,835
261,093
67.0%
536,682
761,532
70.5%
6300
Contractual Services
9,457
239,990
462,442
222,452
51.9%
284,185
465,925
61.0%
6306
1 Services &Char es
63,049
1,232,344
2,155,664
923,320
57.2%
1,523,297
2,233,927
58.21/6
6600
1 Debt Service
-
-
-
-
0.0%
-
-
0.0%
6700
Transfers
46,825
92,750
45,925
50.5%
45,525
89,300
51.0%
6900
Misc. Expenses
16,593
161,001
203,762
42,761
79.0%
147,923
479,698
30.8%
7000
1 Ca ital Outla
1,420
-
1,420
100.0%
1,078
-
100.0%
TOTAL EXPENDITURES
759145
6,607,235
10 339 050
3,731,816
63.9%
7,064,296
10 63T 539
66.3%
TOTAL REVENUE OVER
UNDER EXPENDITURES
1 2.3101
1 093 408
1 093 408
100.0%
(1,900,502)
-
100.0%
COMMENTS:
REVENUES:
Taxes & Penalties
The 2012 first half tax settlement received in June is higher than in 2011 due to the State discontinuing the Market Value
Homestead Credit in 2012.
Charges for Services
This category is reflecting a YTD increase over last year mainly due to Motor Vehicle Fees; $30,990 and Cemetery Fees;
$15,219.
Reimbursements
This category is reflecting a YTD increase over last year due to the timing difference in receipt of the 3rd quarter
reimbursements from Hutchinson Utilities for HR, IT and Legal services.
EXPENDITURES:
Salaries & Fringe Benefits The decrease in YTD 2012 from 2011 is due to the payout in 2011 of severance and vacation balances to the employees
who accepted the early retirement at 12t311120110.
Services & Charges The decrease in YTD 2012 from 2011 is mainly due to the timing of the transfer from the Equipment Replacement Fund
for Vehicle Rent. We made the 2011 transfer in August; $240,791 where the 2012 transfer has yet to occur.
�aD�)
EXPENDITURES BY DEPARTMENT:
Department
2012
Month of
August
2012
August
YTD
2012
Approved
Budget
2012
Budget
Balance
%Used
2011
August
YTO
2011
Approved
Budget
%Used
Mayor B City Council
3,658
23,853
53,814
29,961
44.3 ° /
23,072
51,866
44.5%
City Administrator
38,055
252,790
380,851
128.061
66.4%
356,784
385,766
92.5%
Elections
4,970
8,952
16,000
7,048
55.9%
606
10,000
6.1%
Finance Department
24,571
249,358
364,529
115,171
68.4%
302,659
381,614
79.3%
Motor Vehicle
25,536
192,587
271,910
79,323
70.8%
193,384
252,887
76.5%
Assessing
-
-
61,911
61,911
-
61,911
Legal
24,269
150,723
233,181
82,458
64.6%
139,921
234,519
59.7%
Planning
15,355
100,496
117,320
16,824
85.7%
104,887
170,830
61.4%
Information Services
38,086
262,896
452,687
189,791
58.1%
206,621
360,943
57.2%
Police Department
255,471
1,963,295
2,915,131
951,836
67.3%
1,878,908
3,029,871
62.0%
Emergency Management
47
11,183
13,025
1,842
85.9%
6,267
10,000
62.7%
Safety Committee
-
7,726
13,450
5,724
57.4%
6,362
13,450
47.3%
Fire Department
17,048
202,561
296,805
94,244
68.2%
195,267
460,763
42.4%
Protective Inspections
17,824
114,258
206,188
91,930
55.4%
99,857
155,350
64.3%
Engineering
46,313
326,124
457,614
131,490
71.3%
323,993
463,959
69.8%
Streets & Alleys
59,915
888,191
1,308,421
420,230
67.9%
1,136,440
1,437,814
79.0%
City Hall Building
6,367
69,021
121,698
52,677
56.7%
74,858
131,427
57.0%
Park/Recreation Administration
20,070
139,849
215,295
75,446
65.0%
139,818
211,546
66.1%
Recreation
15,160
168,313
217,894
49,581
77.2%
170,261
218,893
77.8%
Senior Citizen Center
2,602
42,200
67,635
25,435
62.4%
45,107
72,990
61.8%
Civic Arena
12,113
194,736
326,765
132,029
59.6%
219,785
331,624
66.3%
Park Department
68,981
528,550
721,981
193,431
73.2%
532,104
720,738
73.8%
Recreation Building & Pool
21,365
153,302
187,760
34,458
81.6%
143,992
185,393
77.7%
Events Center
11,197
121,978
231,225
109,247
52.8%
129,924
224,688
57.8%
Evergreen Building
154
6,220
12,305
6,085
50.5%
7,798
13,130
59.4%
Library
2,026
97,244
183,970
86,726
52.9%
135,588
183,759
73.8%
Cemetery
7,565
62,698
108,400
45,702
57.8%
129,745
112,511
115.3%
Airport
6,399
56,164
100,235
44,071
56.0%
66,438
101,314
65.6%
Revenue Department
-
-
50,000
50,000
-
50,000
Unallocated General Expense
14,029
211,968
631,050
419,082
33.6%
283,849
597,983
47.5%
TOTAL EXPENDITURES
759 145
6,607,235
10 339 060
3,731,815
63.9%
7,054,296
10 637 539
66.3%
�a%)
Department:
ILiquor
Fund:
ILIquor
Category
2012
Month of
August
2012
August
YTD
2012
Approved
Budget
2012
Budget
Balance
%Used
2011
August
YTD
2011
Approved
Budget
%Used
REVENUES:
7.4%
11,423
16,423
-30.4%
3,476,827
3,263,143
6.5%
149,484
4450
Sales - Liquor
154,993
1,134,416
1,705,453
571,037
66.5%
1,073,798
1,705,453 1
63.0%
4450
Sales - Wine
73,646
526,259
852,364
326,105
61.7%
492,001
759,895 1
64.77
4450
Sales - Beer
264,910
1,804,728
2,601,267
796,539
69.4%
1,680,921
2,681,718 1
62.7%
4450
Sales - Other
1,948
11,423
21,142
9,719
54.0%1
16,423
11,142
147.4%
4620
Investment Earnings
205
1,249
1,000
1 249
124.9%1
775
3,000
25.8%
4700
Reimbursements
500
2,711
2,000
1 711
135.6%
1,616
-
100.0%
TOTAL REVENUES
492,306
3480,786
5,193,226
1702,440
67.2%
3,265,534
5,161,208
63.3%
Gross Margin
%
EXPENDITURES:
116,593
839,310
24A%
1,248,158
24.1%
(408,848)
67.2%
560,177
17.2%
1,223,629
23.7%
45.8%
6800
Cost of Sales
375,008
2,637,517
3,932,068
1,294,551
67.1%
2,702,966
3,934,579
68.7%
6105
Salaries & Fringe Benefits
43,675
315,833
436,850
121,017
72.3%
294,398
439,844
66.9%
6200
Supplies, Repairs, Maint.
1,296
8,405
16,600
8,195
50.6%
7,736
20,400
37.9%
6306
Services BCharges
10,052
111,875
186,500
74,625
60.0%
118,404
168,105
70.4%
6600
Debt Service
128,035
128,035
0.0%
128,048
0.0%
6700
Transfers
420,000
420,000
0.0%
-
451,030
0.0%
6898
De mciahon
77,671
77,671
0.0%
77,671
0.0%
6900
Misc. Expenses
7,599
3,650
3,949
208.2%
3,402
3,250
104.7%
TOTAL EXPENDITURES
430,031
3081,230
512-01,374
2 120 141
59.20%
3126,907
5,222 927
59.9%
TOTAL REVENUE OVER
UNDER EXPENDITURES
62 275
399 556
18 148
417 704
- 2201.7%
138,627
161.71911
- 224.6%
COMMENTS:
REVENUES:
Sales Total YTD sales are up 6.5% over last year while the YTD customer count is up 4.5 %. The August customer count increased
4.0% over last year resulting in a 8.4% increase in sales for the month.
Sales:
Liquor
Wine
Beer
Other
Total Sales
YTD Customer Count
Average Sale per Customer
EXPENDITURES:
Cost of Sales
Debt Service
Depreciation
YTD
YTD
2012
2011
Change
1,134,416
1,073,798
5.6%
526,259
492,001
7.0%
1,804,728
1,680, 921
7.4%
11,423
16,423
-30.4%
3,476,827
3,263,143
6.5%
149,484
143,071
4.5%
$ 23.26 $
2181
2.0%
August
August
2012
2011 ,
Change
154,993
141,275
9.7%
73,646
70,719
4.1%
264,910
242,455
9.3%
(1,948)
(807)
141.4%
491,600
453,642
8.4%
20,945
20,131
4.0%
$ 23.47
$ 22.53
4.2%
In April we implemented a change in accounting for Cost of Sales and Inventory. We are now amounting for actual inventory
levels monthly where in prior years we updated inventory only at year end. This change will bring the monthly financials in line
with reports generated by Candice and will present a more accurate Cost of Sales on a monthly basis.
Comparisons to the prior year are not effective this year due to the change in amounting.
Loan payments to Water and Sewer Funds are made in December of each year.
Depreciation is calculated and booked at year -end.
lac -s�)
Department:
1creekside
Fund:
1COMPOSt
Category
2012
Month of
August
2012
August
YTD
2012
Approved
Budget
2012
Budget
Balance
% Used
2011
August
YTD
2011
Approved
Budget
% Used
REVENUES:
Bagged ( #of bags)
1,553,251 1,265,526 287,725 22.7% 69,121 67,22D 1,901 2.8%
Bulk (yards)
13,447 6,057 7,390 122.0% 2,088 942 1,146 121.7%
EXPENDITURES:
Cost of Sales
YTD 2012 is higher than 2011 primarily due to the higher level of sales.
4250 lCharg
esfor Services
8,761
120,984
132,000
11,016
913%
87,722
20,000
438.6%
4450 ISales,
- Bulk Product
24,208
165,009
145,000
20,009
113.8%
92,068
100,000
92.1%
4450
Sales - Ba ed Product
64,486
1,779,926
1,759,629
20,297
101.2%
1,494,811
1,700,000
87.9%
4450
12aleis - Other
3,492
71,156
66,000
1 5,156
107.8%1
57,553
67,000
1 85.9%
4620
In vestment Earnings
2,654
705
705
100.0%
1,582
-
100.0%
4700
1 Reimbursements
852
1,000
148
85.2%
2,000
0.0%
TOTAL REVENUES
103,601
2,138,632
2,103,629
35,003
101.7%
1,733,735
1,889,000
91.8%
Gross Margin
%
EXPENDITURES:
64,061
69.5%
653,260
32.4%
769,686
39.1%
(116,426)
84.9%
291,428
17.7%
1,071,000
54.2%
28.8%
6800
Cost of Sales
28,124
1,362,831
1,200,943
161,888
113.5%
1,353,003
1 856,000
158.1%
6105
Salaries & Fringe Benefits
30,077
280,337
478,605
198,268
58.6%
293,837
578,863
50.8%
6200
Suppli es, Repairs, Maint.
238
7,026
24,350
31,376
-28.9%
6,887
52,130
13.2%
6300
Contracted Services
9,581
65,032
58,000
7,032
112.1%
30,801
43,000
71.6%
6306
Services &Charges
15,625
59,699
117,800
58,101
50.7%
70,483
150,295
46.9%
6700
Transfers
57,800
57,800
a0%
57,800
0.0%
6898
Depreciation
9,000
63,429
70,290
133,719
-90.2%
63,384
146,184
414%
6900
Misc. Expenses
178
12,095
8,500
3,595
142.3%
5,173
12,500
41.4%
7000
Capital Outlay
125,000
125,000
0.0%
23,345
94,000
24.8%
TOTAL EXPENDITURES
74.823
1.709.538
2,141,288
431,750
1 79.8%1
1,720145
1,990,772
86.4%
TOTAL REVENUE OVER
UNDER EXPENDITURES
28,778
429,093
(37,65911
466,752
1 - 1139.4%
13,590
(101.772)1
-13.4%
COMMENTS:
REVENUES:
Charges for Services
YTD 2012 includes the sale of the debagger to St. Cloud; $45,000 and 50% of the tip Its from St. Cloud for composting
services; $28,500. The remaining 50% tip fee is expected to be billed in September.
Sales
YTD 2012 sales have been very favorable due to the weather. Creekside has sold 287,725 more bagged product YTD 2012
than in 2011, equating to a 22.7% increase. Bulk sales have increased by 7,390 yards YTD 2012 over 2011.
YTD YTD August August
Sales:
2012 2011 Chancre is 2 2011 Chanoe N
Bagged ( #of bags)
1,553,251 1,265,526 287,725 22.7% 69,121 67,22D 1,901 2.8%
Bulk (yards)
13,447 6,057 7,390 122.0% 2,088 942 1,146 121.7%
EXPENDITURES:
Cost of Sales
YTD 2012 is higher than 2011 primarily due to the higher level of sales.
Contracted Services The majority of this expense category relates to temporary labor used in operations and marketing. The remaining activity
relates to services for turning the compost rows at the St. Cloud operation which we are managing; $13,432.
Transfers Transfers are made at yearend.
Depreciation Depreciation is calculated and looked at yearend. The negative activity all year is due to including depreciation in the cost of
the product, essentially moving the cost from the P &L to inventory on the Balance Sheet.
iac�)
Department:
IRefuse
Fund:
lRefuse
Category
2012
Month of
August
2012
August
YTD
2012
Approved
Budget
2012
Budget
Balance
% Used
2011
August
YTD
2011
Approved
Budget
% Used
REVENUES:
delivering door- to-door. History has shown that many bags delivered door -to door were simply being thrown out in the trash.
This change has resulted in a significant savings in bag cost.
Services 8t Charges
The majority of the increase in YTD 2012 from YTD 2011 is due to the timing of payments made to Waste Management. YTD
2012 includes payment for services through July while YTD 2011 only reflects payment for services through June.
4100
Intergovernmental
7,711
7,711
26,000
18,289
29.7%
4,554
29,466
15.5%
4250
Charges for Services
-
0.0%
-
-
0.0%
4450
Sales
94,884
755,507
1,143,100
387,593
6601%
760,616
1,167,000
65.2%
4620
Investment Earnings
3,833
997
997
100.0%
4,067
1 -
100.0%
4700
Reimbursements
-
-
0.0%
-
-
0.0%
TOTAL REVENUES
106,428
764,215
1,169100
404885
65.4%
769.237
1196,466
64.3%
EXPENDITURES:
6800
Cost of Sales
5,000
5,000
0.0%
5,000
0.0%
6105
Salaries & Fringe Benefits
15,833
1 118,666
148,420
29,754
80.0%
112,164
143,945
77.9%
6200
Su lies, Repairs, Maint.
1,496
13,528
68,700
1 55,172
19.7%1
95,634
122,950
77.8%
6300
Contracted Services
768
6,585
8,415
43.9%
8,244
31,000
26.6%
6306
Services & Charges
10,661
380,891
277,526
57.8%
332,454
667,800
498%
6700
Transfers
55,000
0.0%
-
0.0%
6898
De reciation
163,073
0.0%
264,811
0.0%
6900
Misc. Ex rises
55
166
R6358,417
166
100.0%
-
0.0%
7000
Ca ital Outla
0.0%
8,732
154,000
5.7%
TOTAL EXPENDITURES
28,813
519,836
593,774
46.7%
557,228
1,389,506
40.1%
TOTAL REVENUE OVER
UNDER EXPENDITURES
77 615
244 379
55 490
188 889
440.4%
212 009
193 040
-1 D9.8%
COMMENTS:
REVENUES:
Intergovernmental
This income category consists of the County reimbursement for the site montior (SCORE). We received the 2nd quarter
reimbursement in August as expected; $7,711.
Sales
YTD sales are tracking to budget.
EXPENDITURES:
Supplies, Repairs, Maint.
The YTD 2012 decrease from YTD 2011 is due primarily to the compost bag program; $(8D, 113). We changed our program in
2011, handing out bags to residents on pre - determined dates at the Fairgrounds and anytime at City Center rather than
delivering door- to-door. History has shown that many bags delivered door -to door were simply being thrown out in the trash.
This change has resulted in a significant savings in bag cost.
Services 8t Charges
The majority of the increase in YTD 2012 from YTD 2011 is due to the timing of payments made to Waste Management. YTD
2012 includes payment for services through July while YTD 2011 only reflects payment for services through June.
Transfers
Transfers are made at year -end.
Depreciation
Depreciation is calculated and booked at year -end.
iac6)
Department:
iWiter
Fund:
lWater
Category
2012
Month of
August
2012
August
YTD
2012
Approved
Budget
2012
Budget
Balance
% Used
2011
August
YTD
2011
Approved
Budget
% Used
REVENUES:
EXPENDITURES:
Supplies, Repairs, Maint.
The majority of this expense category is for chemicals, which is tracking below budget YTD and just a little below last year's
expense level.
Services & Charges
This expense category consists mainly of Liabiltty Insurance, Utilities and Contract Repair & Maintenance . Utilities and R &M
4005
Taxes
35,145
239,836
252,000
12,164
95.2%
$475,864. An adjustment will be made at year end to accrue a portion of 2012 interest expense that will be paid in 2013.
Transfers
0.0%
4020
Special Assessments
0.0%
580
100.0%
4100
Intergovernmental
9,271
9,271
100.0%
0.0%
4250
Charges for Services
3,206
1 32,903
32,000
903
102.8%j
24,943
32,000
77.9%
4450
Sales
268,185
1,604,107
2,347,500
743,393
6863%
1,570,301
2,501,500
62.8%
4620
Investment Earnings
10,358
3,101
20,000
16,899
1505%
10,758
20,000
-53.8%
4700
Reimbursements
3,284
64,017
60,733
5.1%
625
63,802
160%
4800
Transfers
60
60
100.0%
120
100.0%
TOTAL REVENUES
316,894
1,892,560
2,715,517
822,957
6907%
1,585,812
2,617,302
60.6%
EXPENDITURES:
6105
Salaries & Fringe Benefits
41,218
1 263,238
443,330
1 180,092
59.4%
259,068
452,846
57.2%
6200
Supplies, Repairs, Maint.
9,844
61,656
143,975
82,319
42.8%
64,879
149,600
43.4%
6300
Consulting
1,095
12,039
50,000
37,961
24.1%
14,657
50,000
29.3%
6306
Services &Charges
8,187
213,570
405,550
191,980
52.7%
231,639
485,450
4767%
6600
Debt Service
751,564
1,026,220
1,218,884
192,664
84.2%
1,045,850
1,211,338
86.3%
6700
Transfers
43,145
43,145
0.0%
43,145
0.0%
6898
Depreciation
1,020,000
1,020,000
0.0%
1,000,000
060%
6900
Mix. Expenses
3,106
10,930
15,850
4,920
69.0%
5,108
13,450
38.0%
7000
Capital Outlay
18,936
18,936
250,000
231,064
7.6%
240,000
0.0%
TOTAL EXPENDITURES
833,950
1,606,589
3,590 734
1 1,984145
44.7%
1,621.200
3,645,829
44.5%
TOTAL REVENUE OVER
UNDER EXPENDITURES
517 056
285,972
(875,217)1
1,161,189
-32.7%
(35.388)1
3.4%
COMMENTS:
REVENUES:
Taxes
This income category consists of the Local Sales Tax which was effective January 1, 2012. The YTD 2012 amount shown
above reflects January thru June receipts from the State. Actual receipts have been more favorable than the P&L indicates as
there is a lag of approximately 40 days after month end until we receive settlement from the Stale.
Sales
Water sales are tracking slightly above budget while total consumption is down 1.6% from last year. Industrial consumption is
down about 24% from last year due mostly to the drop in usage by HTI's production process. Commercial consumption is up
about 13% while residential consumption is up 7 %.
EXPENDITURES:
Supplies, Repairs, Maint.
The majority of this expense category is for chemicals, which is tracking below budget YTD and just a little below last year's
expense level.
Services & Charges
This expense category consists mainly of Liabiltty Insurance, Utilities and Contract Repair & Maintenance . Utilities and R &M
are trending below budget wrrently due to the mild winter and the insurance premiums are paid in October. The August 2012
utility bill was paid in September causing a timing difference when comparing to 2011 YTD.
Debt Service
All debt service payments have been made for the year, including principal payments of $735,000 and interest payments of
$475,864. An adjustment will be made at year end to accrue a portion of 2012 interest expense that will be paid in 2013.
Transfers
Transfers are made at year -end.
Depreciation
Depreciation is calculated and booked at year -end.
`�Ll�)
Department:
lWastewater
Fund:
ISewer
Category
2012
Month of
August
2012
August
YTD
2012
Approved
Budget
2012
Budget
Balance
% Used
2011
August
YTD
2011
Approved
Budget
% Used
REVENUES:
bill was paid in September causing a timing difference when comparing to 2011 YTD.
Debt Service
All debt service payments have been made for the year, including principal payments of $1,071,000 and interest payments of
$445,212. An adjustment will be made at year end to accrue a portion of 2012 interest expense that will be paid in 2013.
Transfers
Transfers are made at year -end.
4005
Taxes
48,534
331,202
348,000
16,798
951%
a0%
4070
Permits
6,700
7,000
300
95.7%
6,800
7,500
903%
4250
Charges for Services
7,040
10,360
7,000
3,360
148.0%
1,578
6,000
26.3%
4450
Sales
229,203
2,241,266
3,190,000
948,734
70.3%1
2,556,833
3,494,000
1 73.2%
4620
Investment Earnings
15,345
1 4,467
20,000
15,533
2203%
16,155
20,000
-80.8%
4700
Reimbursements
1,620
12,078
64,017
51,939
18.9%
35,572
100.0%
4800
Transfers
0.0%
63,802
0.0%
TOTAL REVENUES
301,742
2,606,073
3,636,017
1,029 944
711%
2,584,627
3,591 302
72.0%
EXPENDITURES:
6105
Salaries & Fringe Benefits
53,972
403,754
623,725
219,971
64.7%
387,009
620,093
62.4%
6200
Supplies, Repaim, Maint.
7,850
181,686
405,500
1 223,814
44.8%
276,244
404,500
1 68.3%
6300
Consulting
13,714
1 69,109
120,000
50,891
5T6%1
75,970
120,000
1 63.3%
6306
Services &Charges
8,746
395,956
747,300
351,344
53.0%
475,645
737,225
64.5%
6600
Debt Service
814,914
1,339,475
1,527,212
187,737
87.7%
1,329,939
1,516,000
87.7%
6700
Transfers
43,145
43,145
0.0%
43,145
0.0%
6898
Depreciation
1,620,000
1,620,000
0.0%
1,620,000
0.0%
6900
Misc. Expenses
80
16,983
27,000
10,017
62.9%
18,380
22,600
81.3%
7000
Capital Outlay
350,000
350,000
0.0%
350,000
0.0%
TOTAL EXPENDITURES
899,275
2,406,962
5,463,882
3,056 920
44.1%
2,563,187
5 433563
4
TOTAL REVENUE OVER
UNDER EXPENDITURES
597533
199,110
1827865
2,026,975
1 -10.9%
21,440
1842261
•1.2%
COMMENTS:
REVENUES:
Taxes This income category consists of the Local Sales Tax which was effective January 1, 2012. The YTD 2012 amount shown
above reflects January thru June receipts from the State. Actual receipts have been more favorable than the P &L indicates as
there is a lag of approximately 40 days after month end until we receive settlement from the State.
Sales Sewer sales are tracking above budget but 12% below last year through August. The decrease from 2011 is due mostty to the
reduced wastewater by HTI as a result of less water consumption used in their production process.
EXPENDITURES:
Supplies, Repairs, Maint.
The majority of this expense category is for chemicals, which is tracking below budget YTD and substantially below last years
expense level. This is due mainly to issues last year with treating high levels of phospates discharged by Ohly. The issue is
under control this year resulting in less expense which in turn results in lower revenue as we billed Ohly for treating the higher
phospate levels.
Services & Charges
This expense category consists mainly of Liability Insurance, Utilities and Contract Repair & Maintenance. Utilities and R &M
are trending below budget currently due to the mild winter and the insurance premiums are paid in October. The August utility
bill was paid in September causing a timing difference when comparing to 2011 YTD.
Debt Service
All debt service payments have been made for the year, including principal payments of $1,071,000 and interest payments of
$445,212. An adjustment will be made at year end to accrue a portion of 2012 interest expense that will be paid in 2013.
Transfers
Transfers are made at year -end.
Depreciation
Depreciation is calculated and booked at year -end.
Department:
Istorm Water
Fund:
Storm Water Utili
Category
2012
Month of
August
2012
August
YTD
2012
Approved
Budget
2012
Budget
Balance
%Used
2011
August
YTD
2011
Approved
Budget
%Used
REVENUES:
Interest Expense. The 2012 lease payment was made in February and coded directly to the balance sheet; $26,910 and
Interest Expense; $6,875.
4070
Permits
335
1,140
1,140
100.0%
-
-
0.0%
4100
Inter memmemal
-
0.0%
25,651
-
100.0%
4250
Charges for Services
2,076
2,549
1,000
1,549
254.9%
42,750
100.0%
4450
Sales
52,483
416,533
613,250
196,717
67.9%
386,548
566,250
68.3%
4620
Investment Earnings
4,388
676
1,000
324
67.6%
5,375
1,000
537.5%
4700
Reimbursements
914
914
100.0%
500
1,650
30.3%
TOTAL REVENUES
59,283
421 812
615,250
193,438
6806%
460,825
568,900
81.0%
EXPENDITURES:
6105
Salaries & Fringe Benefds
13,299
79,389
205,610
126,221
38.6%
84,340
203,770
41.4%
6200
Supplies. Repairs, Maint.
1,150
10,047
33,100
23,053
30.4%
28,526
33,100
86.2%
6300
Consulting
4,127
19,602
20,000
398
98.0%
140
20,000
0.7%
6306
Services &Char s
5,233
77,179
122,250
45,071
63.1%
83,905
104,950
79.9%
6600
Debt Service
147,255
165,340
18,085
89.1%
143,365
165,400
86.7%
6700
Transfers
-
0.0%
-
-
0.0%
6898
De reciation
90,000
90,000
0.0%
-
80,000
0.0%
6900
Misc. Expenses
110
2,200
2,090
5.0%
189
2,200
8.6%
7000
Ca ital Outlay
157,000
157,000
0.0%
33,785
120,000
28.2%
TOTAL EXPENDITURES
23,809
333 582
795,500
461,918
41.9%
374,251
729.420
51.3%
TOTAL REVENUE OVER
UNDER EXPENDITURES
35,474
1 88,230
(180,25011
268,480
1 -48.9%
86,574
160.5201
53.9%
COMMENTS:
REVENUES:
Charges for Services YTD 2011 activity consists of the proceeds from the sale of the Elgin street sweeper, $42,000.
Sales Stormwater fees reflect an increase due to the budgeted 8.3% increase in the fee schedule. YTD fees are tracking with the
budget.
EXPENDITURES:
Supplies, Repairs, Maint. YTD 2011 activity includes sand bagging costs related to flood prevention efforts; $21,242.
Consulting
The majority of the YTD 2012 expense is related to the south central drainage study performed by SEH.
Debt Service
All debt service payments have been made for the year, including principal payments of $120,000 and interest payments of
$45,340. An adjustment will be made at year end to accrue a potion of 2012 interest expense that will be paid in 2013. We
also paid interest on the Challenger street sweeper in the amount of $6,875.
Depreciation
Depreciation is calculated and booked at year -end.
Capital Outlay
The 2011 activity represents the first years lease payment on the Challenger street sweeper, which was reclassed at
12!31/2011 to apply the principal payment to Contracts Payable account on the balance sheet and the interest payment to
Interest Expense. The 2012 lease payment was made in February and coded directly to the balance sheet; $26,910 and
Interest Expense; $6,875.
�ac�)
Department:
HATS
Fund:
IHATS
Category
2012
Month of
August
2012
August
YTD
2012
Approved
Budget
2012
Budget
Balance
%Used
2011
August
YTD
2011
Approved
Budget
%Used
REVENUES:
4100
Intergovernmental
10,942
76,518
131,150
54,632
58.3%
97,550
131,350
74.3%
4250
Charges for Services
47,349
301,777
480,000
178,223
62.9%
374,598
380,000
98.6%
4620
Investment Earnin s
618
220
1,000
780
22.0%
506
1,000
50.6%
4700
Reimbursements
20
457
2,000
1,543
22.8%
710
2,000
35.5%
4800
ITransfers
44,825
89,650
44,825
50.0%
43,525
87,050
50.0%
TOTAL REVENUES
58,929
423,796
703,800
(280,004)
60.2%
516,889
601,400
85.9%
EXPENDITURES:
6105
Salaries & Fringe Benefits
6,147
47,542
55,375
7,833
85.9%
45,837
51,290
1 89.4%
6200
Supplies, Repairs, Maint.
28,003
288,688
492,900
204,212
58.6%
389,720
393,900
98.9%
6300
Consulting
1,455
1,455
0.0%
-
1,625
0.0%
6306
Services &Charges
3,303
74,777
1 154,000
1 79,223
48.6%
86,884
152,500
57.0%
6900
Misc. Expenses
20
879
70
809
1255.0%
62
85
72.6%
7000
Capital Outlay
0.0%
-
2,000
0.0%
TOTAL EXPENDITURES
37,473
411,886
703,800
291,914
58.5%
522,502
601 400
86.9%
TOTAL REVENUE OVER
UNDER EXPENDITURES
21,456
11,910
-
11910
5613
COMMENTS:
REVENUES
Intergovernmental This income category consists of the funding from the three governmental entities; State, County and City. The State is paying
monthly where the County and City pay semFannually with the first half billed in May and second half in October.
Charges for Services This income category consists of the fuel sales to various governmental entities and is tracking slightly below budget YTD.
The decrease from 2011 is attributed mainly to Trailblazer Transit no longer using our fuel system.
Investment Earnings The 2012 activity includes an accrual reversal related to the 12/31/2011 market value adjustment on our investments. This
reversal causes a negative variance all year until we book the 12131/2012 market value adjustment.
EXPENDITURES:
Supplies, Repairs, Maint. This income category consists of the fuel sales to various governmental entities and is tracking slightly below budget YTD.
The decrease from 2011 is attributed mainly to Trailblazer Transit no longer using our fuel system.
Services & Charges This expense category consists mainly of Uabiltiy Insurance, Utilities and Contract Repair & Maintenance. Utilities and R &M
are trending below budget currently due to the mild winter and the insurance premiums are paid in October.
iac�)
0TY OF HUTCHNSON
In vestment Report
For ffic Mcp nth Ended Aug-usg .3 -1, 20-012
Wells Fargo
U. or k--1 1 MiRrx:at
Y
Inters st
Cunrnt
Date of
Date of
PA r
C-urrent
Purchase
Un real ized
P rl� mi Lim
Next
In stitut'IGA
DESCIP01011,
Rate
Yield
Purchase
maw -, �f
Value
Value
Amount
I
GAW Loss)
Diiscou:n!j-
caill Date
S r,l itF'- B a r� �y
&brNoy Marrz Lot
0 060%
03121 22
5251 000_
524,9371 OD
11854,997
(63.00)
42.4%
OSV21120 7 2
Wells Fargo
N I-A
&--i,th Ha.r-nay
0 9 G lull/;
0 0 '1/0
2 30%
0611012009
wi W201 3
1 0, o. w
102115.00
F
1WI000 00
2111500
Wells Fargo
NSA
SIL�
Sni m h l3a,-7 e y
CD's
3.300%
1, 2
OIL73 1100009
MI (W2013
1 OOL,OC!). 00
102t, 11:5. 00
100,00000
2.115.00
Wei I s F argo
NYA
Snith 8&�Z.l By
CD's
3.400%
3 ',120 %
1 ID 1200 9
0611 CV201 3
r-i
100 110 "A 1.00
102, 190,CO
10O.D00.00
2.190.00
wel Is FaFgo
NIA
Smitti Bar-ley
CD's
0.550%
0.550%
0713112012
0 0 R20 13
W
L.1,,.j
24 0 0
247 940.48
1
248 ow.00
3
LJ
LA L %L)2'1
Wel Is Fargo
NIA
Smith Bamey
013's
0-550%
Q.4$0%
()713112012
0&Q7/2Q1 3
240.000.00
247,71460
248.WO,00
25-52U)
k
NIA
Smith Barney
cus
0 6w%
0 6w%
M1 W012
0611 014
24 911 ou 00
248,835.E6
249.OW.00
(164.34)
UBS F'Oaroal
NIA
Sm ith Ramey
C cys
O-8WA
0-8w%
06112P.012
1211 X01
249.00000
21-8397.42
2491.0W.00
'602 581
UGS F i nanciall
WA
:Smith Barmy
CD!s
0 - S5 D%
0 94D%
i LA L.A,
02 f,"rl Q01 z
02KW015
248,1000-00
2L 8 7 2 1.46 8
248,00000
721-68
M
WA
Smith sar
D, s
1.050%
1.04VA
a21CW0 12
%.
02 ic,2 ; r2% 0 15
248.000.00
ZzBr721.68
2481 000 DO
721-68
M
NIA
Smith Barney
CD's
0.950%
0.940%
02PD342012
0-7; 1 �_;z 01 .5,
248OW.00
248 719 20
2 48 0 0 0 r.",, D
719.20
NIA
G rnp' I h S a:, 1 ey
CD, E;
1 1001A,
1. 1 OD
81 12
0610PJ201 6
11 5P100b.00
114,62510
11%5.000.00
1'374. 9 01
NIA
Srritn Har-ie y
0.8w%
0.80%
06il 512012
OW V2015
31M.60
248,140.95
249 ow.00
1,859.051
NIA
Smith B ar( ley j
CD P�s
1-050%
1.05)%
M1 M01 2
M1 512015
24810OD-00
24711 46.,89
2482X0. 00
(853.12)
NIA
Sro it Ramey
C' D's
1 1 C*%
1 1 ())%
07131)2012
08A G2015
2481000 00
246,'r, 14- 88
248r"- 00
(11225-12-1
WA
Srnlith 2arroy
CD,,;
0.8000A
0-803f%
0713. ".."20 12
0811712015
241�,00) 00
247
2491OW-00
(11212-6311
WA
Smith Barr ey
CDs
1.250%
1.250%
0 ,- X01
1--�
05i LJ " IV201 6
14 5 , . 002
141963.25
145, 000.01)
(11036 7-5,
hVA
Smith Baorug�ry
1.750%
1.750%
07/3112012
0810-Y2017
1 30SO.). 00
129F46 lj
:10,000 00
634-301
INVA
S m ith Barn P- y
1.750%
1.750%
07/3112012
O 7
247. )100
246,100-92
2zp 7. 000. 00
f899.081
NfA
BrokC FTolall
41 Z%
5.5231957-56
5 624,1433- b2
"&.8 �18
475.97
Edwwd Jones
F F C B
4-875%
4.120%
0& 1 U201 1
0 '1117 1 7
431.000.00
509, 5 .5 4_ 1%
493.022.83
16,531-23
62,022Z3
NIA
Broker Total
314%
431,00000
609.554.06
493:1022.83
161531.23
62,02283
Wells Fargo
U. or k--1 1 MiRrx:at
Y
0 Cliff
-.Ca "Vnt Val.)re
.%
L
1.070,337-88
1,070,337.89
i.070.237.88
-
1w
WA
Wells Fargo
FHLB - Step
2. C L j,"^P 'l-j
1 G'
U�2412011
081,2412021
.Pftduct
mv*y M&*St
INVESTMENT WAS CALLED &24V2012: $615 000
2.
4,665,649.30
Wells Fargo
F 0 - Stag
r-- [ u/1
1 -,G3 n LJ
1250%
03121120 U
03121 22
5251 000_
524,9371 OD
525rCOO- 00
(63.00)
42.4%
OSV21120 7 2
Wells Fargo
F H B - Step
18 On Lrl!�
0 9 G lull/;
0662n012
05 42022
390, 00000
390.0.27.3a
39O.000. 00
27-50
100.0%
11 1,24 =1 2
Wells Fargo
FHLR - Step
r
W"p
" �11.1
1 9w L:/.
05�2MO12
06121f2022
1.000 000-00
I
1 ODD 570.00
1, 000,00-00
57000
092112012
Wei I s F argo
F H I B - -S ". r;.Lp
1.0001PA
r% v M
0 �Ju%
0512W2012
06121QO,22
1,250 000-00
1,250,025.00
1 1 250 r C(*.00
25-00
9r
09,2112072
wel Is FaFgo
FHLB - Smep
1-010 OOA
I u
081011a'2012
0811512022
1.000,000-00
11000,090.00
1,000rc(*-00
90-00
111 5=1 2
Wel Is Fargo
FHLB Smep
1. %r
-Cc*%
,
1 C ".% L.
Lj
U I I
8 i2 --- 12
0911 2f2022
500.000-00
500:1000.00
5MIC00-00
1 r 2J2012
Broker Total
42-In
5 73:5, 33T- 83
5,735-987. 1 B
5.7351 237-89
649-30
L
UBS F'Oaroal
Wney M a rket
01130%
651411.78
65h411117B
65,1411,38
-
NJA
UGS F i nanciall
Taxabld Mun-1
5.200%
S_ '°
11 1-24! 2-0 10
01ADU2014
500 .000.00
EMP140.0D
541 1 C20-00
(14,880 00)
41, -0201 00
NIA
U® F i nanciall
FNMA - NTS
I. ZCA 00
Cl,9,;? " 12011
0-9f2 I f2O 16
500, DOD. 00
50OP31 S. 0)
504, COO OD-
(3,68500)
4,000.0-0
0%21/2,012
UDS F inwcial
Ti�YaDle Muni
2.408%
2.310%
A
04,. TIZ-0 12
C, 1 fOl P201 7
500,000.00
5211.760.0)
524 r-00 00
I Le
(2.740.C*)
249500.00
NIA
Wokeota
r T l
12 .1%
1.
565,4178
1 i 613I. 626.75
1-634,�Sj 78
(21.305.00)
69,520. 00
TOTAL IWESTMiENTS
100. OOA
13 255p707,2111
S 13p383pG01.64
S 13p387
31M.60
S 131 v U2.83
Govern merit Bonds
42%
CVS
28%
municipal Bonds
8 U/0
MATURITY SCHEDULE
M" E.
I'datu rity
-.Ca "Vnt Val.)re
.%
L
$3p792,782-49
28.3%
-of
713112-012
1/0 of
Monthly
Typo
Tom Value
Total
Tot,,W Valite
Tots I
C h an ge
.Pftduct
mv*y M&*St
S2,0W,700721
2.
4,665,649.30
2S. 6
4 %cf
$11383,6M+64
3,669,475.97
27,4%
3rwiEW4,231 32
7.5%
21
Z.. 7 -Pj,5 I
%-1%
Gov emuent Bards
518753513-36
42.4%
11
4 69L. P 1 4 0 1 -9%
3 LGA. 1 3h.
1; C; 7
%J 04-17
18 On Lrl!�
1 L
TOTAL
$13r383pfi01-.54
100.0%
$13r,380, 627.8'1
100-0%
$2,973.73
Govern merit Bonds
42%
CVS
28%
municipal Bonds
8 U/0
MATURITY SCHEDULE
I'datu rity
-.Ca "Vnt Val.)re
.%
L
$3p792,782-49
28.3%
7741975-69
5.8%
yenr-;-
2109911 035.16
15-7%
3 4 r s
143,963.25
1_1
Vears
1,907,195.68
14.3%
S+ yq8r-$
4,665,649.30
34.9%
TOTAL
$11383,6M+64
100.-0%
rwe L.I.
53,792,732
S4 00 OC 21. OC
3 S Cl 0 C 0 C
3, VI%, 0 0 0 0
2 5 U 0 13 0 0
r9
—1 LA
1%
r
SID. QG
F
Less than 1year I- 2 yearg
$4 -665 16jQ!)
%
.196
2-8 Y&ars a -4 -years 4- 5 years
15io yea rF,
f RA
Hutchinson Housing 8
Redevelopment Authority
Regular Board Meeting "Tuesday, August 21, 2012, 7:00 AM
Minutes
1. CALL "f0 ORDER: Vice Chairman Joel Kraft called the meeting to order. Members Present: Bill
Arndt, and LaVonne Hansen. Staff Present: ,lean Ward and Judy Flemming.
2. CONSIDERATION 01' MINUTES OF CHE REGULAR BOARD MEETING ON JULY 17,-)012
LaVonne Hansen moved to approve the Minutes of the regular board meeting as written. Bill Arndt
seconded and the motion carried unanimously.
FINANCIAL RI-PORTS
a. Bill Arndt moved to approve the City Center General Fund payments of $43,024.05 for checks
3129 to 8142 and consideration of July 2012 City Center Financial Statements. LaVonne Hansen
seconded and the motion carried unanimously.
b. Bill Arndt moved to approve the Park Towers payments of $32,705.85 tier checks 12063 to 12047
and consideration of Park Towers June 2012 Financial Statements. LaVonne Hansen seconded and
the motion carried unanimously.
4. PARK TOWERS UPDATE
a. Occupancy Update -- currently there are no vacancies.
b. .lean Ward reviewed the changes to the ACOP with the Board. The changes to the ACOP are ly
due primarily to Icderal law changes. LaVonne Hansen moved to approve Resolution 42012 -8
approving Park "Cowers ACOP 11fective August 31, 2012. Bill Arndt seconded and the motion
carried unanimousiv.
c. Jean reviewed Park Towers' budget with the Boatel. Bill Arndt moved to approved Resolution
:2012 -9 approving Park 'Cowers FYE 2013 Annual Budget. LaVonne Hansen seconded and the
motion carried unanimousiv.
d. Jean reviewed with the Board ttte application for MHFA Publicly Owned Housing Program
(POHP). LaVonne I Jansen moved to approve Resolution 112012 -10 approving application fbr
\11 WA Publicly Owned Housing Program (POHP) and authorizing payment of soft costs as
leverage. Bill Arndt seconded and the motion carried unanimously.
e. Bill Arndt moved to approve Resolution 42012 -12 approving removal of items that are inoperable
or beyond repair from Park Towers Depreciation Report. LaVonne Hansen seconded and the
motion carried unanimously.
1: .lean updated the Board on the HIM visit that wti.s on July ?4, 2019 „ The two representatives
walked through the building and looked through the ARRA (Parking Lot Project) records.
r?. 'Clic Board discussed the letter from Nahro and PHADA requesting Housing Authorities to join in
litigation vs. federal government for breach of contract for the 2012 operating reserve offset. Jean
also has City Attorney, Marc Sebora reviewing the letter. This will be discussed further at the
September Board meeting.
5. 734 SOUTHVIEW DRIVE UPDATE
Judy Flemming updated the Board on the bids from the material suppliers and the sub- contractors.
After Daryl. the I ligh School instructor. reviews the bids, contracts will be signed.
\1111111( 21. ?012 N'linutcs
i�
Pugc I of 2
6. 465 HIGHWAY 7 EAST NUISANCE PROPERTY Po'rENTIAL DONA'l ION
A representative from the First Look Program contacted Jean to see if the HRA would be interested in a
donation of the property at 465 Highway 7 East. After an inspection of the property, the property is
deemed not suitable for rehab. Jean asked if the bank was willing to demolish the house and then
donate the vacant lot. We are waiting to hear their iesponse.
LaVonne I IanSetl subMitted an intent letter to the Board disclosing that she and her brother have been
and are still interested in purchasing this property. Jean reminded the Board that the loan review
committee was given authorization via Board Resolution to acquire properties through the First Look
Program and will be working through the donation /acquisition process if an agreement can be reached.
I lie loan review committee consists of Chairman Becky Felling, Vice Chairman Joel Kraft and
Fxecutivc Director Jean Ward.
T CONSIDERATION OF RFSOLU'l ION 112012 -11 TO APPROVE RF CORDS RE'i-ENTION
POLICYISCIiFDUI,E
Bill Arndt moved to approve Resolution 42012-11 to approve the Records Retention Policy /Schedule.
I aVonne Hansen seconded and the motion carried unanimously.
S. HAYFIELD STUDY UPDATE
Matt Mullins from Maxtield plans on having the study done by October.
SCDP REHAB PROJECCs
a. ' 10 SCDI' Update
LaVoune moved to approve SCDI' Loan 48683 -23 Miscavage contingent to the Loan Review
Cornmittee's approval. Hill Amdt seconded and the motion carried unanimously.
b. '12 SCDP Update
• Bill Arndt movcd to approve SCDP Loans: Kohman, Paehlke & Ruzicka contingent to the Loan
Review Committee's approval. LaVoune tfansen seconded and the motion carried
unanimously.
• FYL• Lead Hazard Control Grant Award Letter for 2012 SCDP program leverage.
10. FYt - FORECLOSED 121 ?POR1'
11. ADJOURNMENT
Bill Arndt moved to a ljourn and 1 .aVonne I lansen seconded. Thcre being no other business, Vice
Chairman Joel Kraft declared the meeting adjourned.
Recorded by lean Ward, HIZA Executive Director
LaVonne Hansen, Secretarv/ Treasurer
J
R u.!uct �i, _>U 12 Ibl inures Pm 2
1 �.
