Press Alt + R to read the document text or Alt + P to download or print.
This document contains no pages.
cp09-11-2012 cNO WORKSHOP
AGENDA
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, SEPTEMBER 11, 2012
1. CALL TO ORDER — 5:30 P.M.
2. INVOCATION — Hunter's Ridge Community Church
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
5. PUBLIC COMMENTS
6. MINUTES
(a) CANVASSING BOARD MINUTES OF AUGUST 24, 2012
(b) REGULAR MEETING OF AUGUST 28, 2012
Action — Motion to approve as presented
7. CONSENT AGENDA (Purpose: onlyfor items requiring Council approval by external entities that would otherwise
ave een e egate tot e City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES
1. ORDINANCE NO. 12 -0693 — AN ORDINANCE VACATING UTILITY AND DRAINAGE
EASEMENTS LOCATED IN MONTREAL PLACE (SECOND READING AND ADOPTION)
2, ORDINANCE NO. 12 -0694 — AN ORDINANCE VACATING UTILITY AND DRAINAGE
EASEMENTS LOCATED IN STONEY POINT ADDITION (SECOND READING AND
ADOPTION)
(b) CONSIDERATION FOR APPROVAL OF SETTING PUBLIC MEETING FOR IMAGINE
HUTCHINSON OPEN HOUSE AT THE CENTER FOR THE ARTS ON SEPTEMBER 20, 2012,
FROM 6:00 — 8:00 P.M.
(c) CONSIDERATION FOR APPROVAL OF ISSUING SUNDAY LIQUOR LICENSE TO
LAMPLIGHTER LOUNGE II, INC.
(d) CONSIDERATION FOR APPROVAL OF IMPROVEMENT PROJECT CHANGE ORDERS
- CHANGE ORDER NO. 1, 2 AND 3 — LETTING NO. 8, PROJECT NO. 12 -09 (LES KOUBA
PARKWAY IMPROVEMENTS — PHASE 2)
(e) CONSIDERATION FOR APPROVAL OF HDC PROPERTIES PETITION AND AGREEMENT —
LETTING NO. 8, PROJECT NO. 12 -09
CITY COUNCIL AGENDA — SEPTEMBER 11, 2012
(f) CONSIDERATION FOR APPROVAL OF RENEWING JOINT POWERS AGREEMENT BETWEEN
THE CITY OF HUTCHINSON AND THE STATE OF MINNESOTA FOR THE MINNESOTA
INTERNET CRIMES AGAINST CHILDREN TASK FORCE
(g) CONSIDERATION FOR APPROVAL OF ISSUING TATTOO LICENSE TO DOUGLAS T.
MOLTON LOCATED AT 15 WASHINGTON AVENUE EAST
(h) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
Action — Motion to approve consent agenda
8. PUBLIC HEARINGS — 6:00 P.M. - NONE
9. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information
necessary to craft wise policy. A ways looking toward t e uture, not monitoring past)
(a) PRESENTATION ON PRELIMINARY 2013 GENERAL FUND BUDGET
Action -
10. UNFINISHED BUSINESS
11. NEW BUSINESS
(a) DISCUSSION OF MN/DOT TRUNK HIGHWAY 7/22 BOX CULVERT REPLACEMENT FEASIBILITY
REPORT
Action -
(b) CONSIDERATION FOR APPROVAL OF SETTING HUTCHINSON REDEVELOPMENT AUTHORITY
2013 PRELIMINARY TAX LEVY (ADOPT RESOLUTION NO. 14049)
Action — Motion to reject — Motion to approve
(c) CONSIDERATION FOR APPROVAL OF SETTING HUTCHINSON ECONOMIC DEVELOPMENT
AUTHORITY 2013 PRELIMINARY TAX LEVY (ADOPT RESOLUTION NO. 14050)
Action — Motion to reject — Motion to approve
(d) CONSIDERATION FOR APPROVAL OF SETTING CITY OF HUTCHINSON 2013 PRELIMINARY
TAX LEVY (ADOPT RESOLUTION NO. 1405 1)
Action — Motion to reject — Motion to approve
(e) CONSIDERATION FOR APPROVAL OF SETTING ENTERPRISE FUND BUDGET WORKSHOPS
Action — Motion to reject — Motion to approve
(f) DISCUSSION OF CITY COUNCIL MEETING SET FOR DECEMBER 25, 2012
Action -
12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the organization and
Counci7ge the logistics of the Council. May include monitoring reports, policy development and governance
process items.)
2
CITY COUNCIL AGENDA — SEPTEMBER 11, 2012
(a) HUTCHINSON UTILITIES COMMISSION MINUTES FROM JULY 25, 2012
(b) HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM JULY 17,
2012, AND ANNUAL BOARD MINUTES FROM AUGUST 16, 2011
(c) FIRE DEPARTMENT MONTHLY REPORT FOR AUGUST 2012
(d) RESOURCE ALLOCATION COMMITTEE MEETING MINUTES FROM SEPTEMBER 4, 2012
(e) WEED NOTICE MONTHLY REPORT FOR AUGUST 2012
13. MISCELLANEOUS
14. ADJOURN
MINUTES
SPECIAL MEETING — HUTCHINSON CITY COUNCIL
FRIDAY, AUGUST 24, 2012
The Special Meeting was called to order at 7:01 a.m. The following were present: Council
Member Mary Christensen, Council Member Eric Yost and Council Member Chad Czmowski.
Also present was City Attorney Marc Sebora.
CANVASSING OF ELECTION RESULTS
City Attorney Marc Sebora presented the Council with the sealed envelopes containing the count
of ballots by precinct for the Primary Election that was held August 14, 2012. Council Member
Chad Czmowski proceeded to canvass the election returns of Precinct 1; Council Member Eric
Yost proceeded to canvass the election returns of Precinct 2; and Council Member Mary
Christensen proceeded to canvass the election returns of Precinct 3.
The results of the election were declared and noted in Resolution No. 14041
There being no further business to discuss, the meeting adjourned at 7:08 a.m.
MINUTES
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, AUGUST 28, 2012
I . CALL TO ORDER — 5:30 P.M.
Mayor Steve Cook called the meeting to order. Members present were Mary Christensen, Bill Arndt, Eric Yost
and Chad Czmowski. Others present were Jeremy Carter, City Administrator, Kent Exner, City Engineer and
Marc Sebora, City Attorney.
2. INVOCATION — Due to the absence of a pastor, the invocation was dispensed.
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
5. PUBLIC COMMENTS
Herb Heidecker, 103 5'h Avenue NE, presented before the Council. Mr. Heidecker commented that he is�
frustrated with dogs running at large in his neighborhood and the lack of enforcement. There is a dog at 121 5'
Avenue NE that is constantly at large. The US postal service has discontinued delivering mail to his residence
and others due to dogs at large in the neighborhood.
Jeremy Carter, City Administrator, noted that staff is currently working on the animal ordinance as well as other
ordinances, such as nuisance, noise, etc. Staff will be working on internal processes as they work on being more
proactive with ordinance enforcement. Mayor Cook encouraged Mr. Heidecker to continue to call the police as
soon as they see dogs at large and take pictures if when they see dogs loose.
6. MINUTES
(a) REGULAR MEETING OF AUGUST 14, 2012
Motion by Christensen, second by Arndt, to approve the minutes as presented. Motion carried unanimously.
7. CONSENT AGENDA (Purpose: onlyfor items requiring Council approval by external entities that would otherwise
ave een e egate to t e City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 14048 - RESOLUTION IN SUPPORT OF SOLID WASTE TO BE DIRECTED
TO MCLEOD COUNTY LANDFILL
(b) PLANNING COMMISSION ITEMS
1. CONSIDERATION OF CONDITIONAL USE PERMIT TO ALLOW A DOG DAYCARE
BUSINESS IN THE C -4 (FRINGE COMMERCIAL) DISTRICT AT 405 CALIFORNIA STREET
NW WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT
RESOLUTION NO. 14043)
CONSIDERATION OF CONDITIONAL USE PERMIT TO ALLOW A LICENSED NURSING
HOME TO PROVIDE FOR RESIDENTS WITH DEBILITATING DISEASES LOCATED IN THE
R -2 (MEDIUM DENSITY RESIDENTIAL) DISTRICT AT 710 PARK ISLAND DRIVE S W
(FORMERLY BIRCHWOOD HOSPICE) WITH FAVORABLE PLANNING COMMISSION
RECOMMENDATION (ADOPT RESOLUTION NO. 14044)
CITY COUNCIL 111NUTES — AUGUST 28, 2012
3. CONSIDERATION OF PRELIMINARY AND FINAL THREE -LOT PLAT AND VACATION OF
EASEMENTS, A REPLAT OF MONTREAL PLACE, TO BE KNOWN AS MONTREAL PLACE
SECOND ADDITION AND SITE PLAN REVIEW OF A DOLLAR TREE DEVELOPMENT IN
MONTREAL PLACE SECOND ADDITION WITH FAVORABLE PLANNING COMMISSION
RECOMMENDATION (WAIVE FIRST READING AND SET SECOND READING AND
ADOPTION OF ORDINANCE NO. 12 -0693 FOR SEPTEMBER 11, 2012, AND ADOPT
RESOLUTION NO. 14045)
4. CONSIDERATION OF PRELIMINARY AND FINAL ONE -LOT PLAT AND VACATION OF
EASEMENTS TO BE KNOWN AS STONEY POINT REVIEW ADDITION LOCATED AT 1209
LEWIS AVENUE SW WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION
(WAIVE FIRST READING AND SET SECOND READING AND ADOPTION OF ORDINANCE
NO. 12 -0694 FOR SEPTEMBER 11, 2012, AND APPROVE RESOLUTION NO. 14046)
5. CONSIDERATION OF LOT SPLIT AT 1485 SOUTH GRADE ROAD WITH FAVORABLE
PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 14047)
(c) CONSIDERATION FOR APPROVAL OF IMPROVEMENT PROJECT CHANGE ORDER NO. 1 —
LETTING NO. 4 /PROJECT NO. 12 -05 (2012 STREET SEAL COATING)
(d) CONSIDERATION FOR APPROVAL OF DESIGNATION OF VEHICLES /EQUIPMENT AS
SURPLUS PROPERTY
(e) CONSIDERATION FOR APPROVAL OF ISSUING TEMPORARY LIQUOR LICENSE TO
HUTCHINSON CENTER FOR THE ARTS ON SEPTEMBER 20 -23,2012
(f) CONSIDERATION FOR APPROVAL OF 38" ANNUAL ARTS AND CRAFTS FESTIVAL ON
SEPTEMBER 14 & 15, 2012
(g) CONSIDERATION FOR APPROVAL OF OUT -OF -STATE TRAVEL FOR LENNY RUTLEDGE TO
ATTEND THE INTERNATIONAL CODE COUNCIL ANNUAL CONFERENCE IN PORTLAND,
OREGON FROM OCTOBER 21 — 28, 2012
(h) CONSIDERATION FOR APPROVAL OF ISSUING PARADE PERMIT TO HUTCHINSON HIGH
SCHOOL ON SEPTEMBER 21, 2012, FOR HOMECOMING PARADE
(i) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
Items 7(a) 1, 7(b) 1, 7(b)2, and 7(d) were pulled for separate discussion.
Motion by Czmowski, second by Yost, to approve consent agenda with the exception of the items noted
above. Motion carried unanimously.
Item 7(a)1 had further discussion. Council Member Arndt noted that a law was enacted in 1985 that requires
all metropolitan waste to be diverted to the refuse derived fuel facility in Elk River. Although the law was
put in place in 1985, it has never been enforced or implemented. If the law were enforced, McLeod County
could lose an estimated $547,000 in revenue from landfill fees that are used to fund all of the recycling
programs. The implementation of this law would also significantly reduce the amount of methane gas
needed to provide electricity to nearly one -third of the homes in Glencoe. Therefore, the McLeod County
(0(6)
CITY COUNCIL MINUTES — AUGUST 28, 2012
Board of Commissioners passed a Resolution and is asking the City to pass a Resolution in support of
repealing the law or exempting McLeod County from it.
Motion by Arndt, second by Yost, to approve Item 7(a)l. Motion carried unanimously.
Item 7(b)1 had further discussion. Mayor Cook noted that the applicant had stipulated that the use would be
for dogs only, therefore Mayor Cook suggested adding that as a condition to the conditional use permit.
Dan Jochum, Planning Director, noted staff would be agreeable to that condition.
Motion by Arndt, second by Christensen, to approve Item 7(b)1 with the additional condition that the use
permit be allowed for dogs only. Motion carried unanimously.
Item 7(b)2 had further discussion. Mayor Cook raised concerns with the language of "debilitating diseases ".
Mayor Cook suggested changing the language to better define the intended use. Dan Jochum, Planning
Director, suggested "Parkinsons and other similar movement disorders ". Any future uses would be brought
forth for consideration to be added to the conditional use permit.
Motion by Yost, second by Cook, to change the language use to "Parkinsons and other movement disorders"
and approve Item 7(b)2. Motion carried unanimously.
Item 7(d) had further discussion. Mayor Cook noted that the approval of this item shows how staff is
attemptin g to right -size equipment and vehicles throughout the City. Jeremy Carter, City Administrator,
elaborated on staffs effort to inventory and right -size the City's fleet. Mr. Carter spoke of the various ways
to rid of equipment — one of the ways being through auction. Council Member Arndt recommended using
local auctioneers as often as possible.
Motion by Christensen, second by Czmowski, to approve Item 7(d). Motion carried unanimously.
8. PUBLIC HEARINGS — 6:06 P.M. - NONE
9. COMMUNICAIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information
necessary to cra t wise o Always looking toward t e uture, not monitoring past)
(a) UPDATE ON MARKETING CAMPAIGN — HUTCHINSON ECONOMIC DEVELOPMENT
AUTHORITY
Miles Seppelt, EDA Director, presented before the Council. Mr. Seppelt provided an overview on the
progress of the EDA's marketing campaign. The EDA has used conventional media, the intemet and social
media in marketing the City of Hutchinson. Mr. Seppelt detailed a new marketing website the EDA is using,
minnesotasmanufacturingcity.com. Mr. Seppelt also distributed new stationary and labels being used, as
well as a print brochure that was put together. Targeted groups the EDA is marketing include the Minnesota
Precision Manufacturing Association, Central Minnesota Manufacturer's Association and Minnesota
Manufacturer's Register. Mr. Seppelt also spoke of the networking that is integral to marketing the City.
Mayor Cook suggested placing banners on the MPR's web site if the funds are available.
10. UNFINISHED BUSINESS
(a) CONSIDERATION FOR APPROVAL OF REVISED CITY POLICIES
- POLICY NO. 1.18 — DELINQUENT UTILITY PAYMENTS
- POLICY NO. 1.19 — REFUSE SERVICE TERMINATION OR TEMPORARY DISCONTINUATION
- POLICY NO. 1.22 — DEVELOPER'S REQUEST FOR CITY INVOLVEMENT IN A PROJECT
PROPOSAL
- POLICY NO. 2.11 — WATER TURN -ON AND OFF FEE
Jeremy Carter, City Administrator, presented before the Council. Mr. Carter reviewed the policies and the
proposed revisions.
Motion by Czmowski, second by Yost, to approve Policy Nos. 1. 18, 1.19, 1.22 and 2.11. Motion carried
unanimously.
6(,6)
CITY COUNCIL MINUTES — AUGUST28, 2012
11. NEW BUSINESS
(a) CONSIDERATION OF CONDITIONAL USE PERMIT TO ALLOW A TATTOO ESTABLISHMENT
IN THE C -E (CENTRAL COMMERCIAL DISTRICT AT 15 WASHINGTON AVENUE EAST WITH
SPLIT PLANNING COMMISSION VOTE (5 -1) (ADOPT RESOLUTION NO. 14042)
Dan Jochum, Planning Director, presented before the Council. Mr. Jochum explained that last month the
City's zoning code had been amended to allow tattoo establishments in the C -E district. Since that
amendment, an applicant has come forward to open a tattoo establishment at 15 Washington Avenue East.
Mr. Jochum explained that staff is recommending approval with the conditions that the applicant remain in
accordance state statutes and meet all health standards for their business, must provide the City with yearly
documentation of their State licensure and they must apply for a license to operate a tattoo establishment
within the City.
Motion by Czmowski, second by Christensen, to approve conditional use permit to allow a tattoo
establishment in the C -E District at 15 Washington Avenue East. Roll call vote was taken: Christensen —
aye; Arndt — nay; Yost — aye; Czmowski — aye; Cook — aye. Motion carried 4 to 1.
(b) CONSIDERATION FOR APPROVAL OF SEWER JET -VAC TRUCK REPLACEMENT
John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that the sewer jet -
vac truck needs to be replaced due to the age of the truck. Staff is recommending that the Council consider a
lease- purchase agreement with MacQueen Equipment, Inc. The jet -vac truck is used to clean sanitary
sewers, lift stations, storm sewers and to maintain drainage systems at municipal facilities. The truck is
utilized on average approximately one full week each month. Various options were considered to purchase a
new truck, they being lease - purchase, buy or lease. The lease - purchase was deemed the best option
available. The lease -quote amount is $325,329.64 with six annual payments of $58,100.95 with an interest
rate of 2.85 %.
Jeremy Carter explained that due to the City's proactive, aggressive maintenance schedule, mainly due to the
use of the sewer jet -vac truck, the League of Minnesota Insurance Trust is generally successful in closing out
claims against the City in the City's favor. The funding for the truck will come from the sewer fund.
Motion by Christensen, second by Arndt, to approve sewer jet -vac truck replacement. Motion carried
unanimously.
12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the organization and
Council an manage the logistics of the Council. May include monitoring reports, policy development and governance
process items)
(a) RESOURCE ALLOCATION COMMITTEE MEETING MINUTES FROM AUGUST 9, 2012
(b) PLANNING /ZONING /BUILDING DEPARTMENT MONTHLY REPORT FOR JULY 2012
(c) CITY OF HUTCHINSON FINANCIAL REPORT FOR JULY 2012
(d) CITY OF HUTCHINSON INVESTMENT REPORT FOR JULY 2012
(e) CITY OF HUTCHINSON LOCAL SALES TAX UPDATE
(f) JOINT PLANNING BOARD MINUTES FROM JULY 18, 2012
(g) PLANNING COMMISSION MINUTES FROM JUNE 19, 2012
Jeremy Carter provided clarification on the liquor fund and cutting back part-time hours to bring the fund in
line with the budget.
4 (o L6)
CITY COUNCIL MINUTES —A UGUST 28, 2012
13. MISCELLANEOUS
Ralph Geier — 805 School Road NW # 105 — presented before the Council. Mr. Geier presented a business
proposal for the preservation of Burns Manor. Mr. Geier's proposal is to have Hutchinson Area Health Care
donate $400,000 to the City to assist the builder to take care of building code issues. In turn, Geier's
proposal would have the City give 20 acres of farmland to HAHC. A tax increment financing plan is also
part of the proposal. The proposal notes that 50 full -time jobs would be created.
Mayor Cook mentioned that he was informed that Hutchinson Area Health Care has accepted an offer from
another private party and they may be entering into a purchase agreement. He directed Mr. Geier to speak
with Dr. Mulder of Hutchinson Area Health Care regarding his proposal.
General discussion was held regarding the Event Center and the use of the Senior Center and how the 2014
budget may be affected.
Jeremy Carter — Mr. Carter noted that at the last Council meeting the Council had directed staff to come to
the Council with a lease amendment to allow release of Burns Manor to Hutchinson Health Care. Since that
time, Hutchinson Health Care has informed him that a viable offer has come forward to them for
redevelopment of the property. According to the current lease, the City has the option of right of first refusal
to match the offer. Upon receipt of the offer, Mr. Carter will inform the Council to consider whether or not
they would like to consider matching the offer.
Kent Exner - Mr. Exner provided an update on the improvement projects.
Mayor Cook — Mayor Cook noted that a committee met with HUC on the annual transfer and it was a very
informative, beneficial meeting. Another meeting will be held in September. The transfer percentage
formula adjustment may not take impact until 2014. Mayor Cook suggested, as talks continue, that the
Council fall on its authority allowed to them by the City Charter when discussing the annual transfer based
on financial resources and needs to determine the amount that will be transferred. The Council concurred
that that would be a good plan to follow.
14. ADJOURN
Motion by Arndt, second by Cook to adjourn at 7:25 p.m. Motion carried unanimously.
PUBLICATION NO.
ORDINANCE NO. 12 -0693
AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA VACATING UTILITY AND
DRAINAGE EASEMENTS LOCATED IN MONTREAL PLACE
THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS:
Section 1. Notice of hearing was duly given and publication of said hearing was duly made and
was made to appear to the satisfaction of the City Council that it would be in the best interests of
the City to vacate utility and drainage easements located in Montreal Place for the replat of
Montreal Place Second Addition.
Section 2. That the utility and drainage easements to be vacated are described as follows:
That part of the 6 foot wide drainage and utility easement lying northerly of and adjoining the
south line of Lot 2, Block 1, Montreal Place, according to the recorded plat thereof, lying east of
the West 10 feet of said Lot 2 and lying westerly of the Easterly 10 feet of said Lot 2.
That part of the 6 foot wide drainage and utility easement lying southerly of and adjoining the
north line of Lot 3, Block 1, Montreal Place, according to the recorded plat thereof, lying east of
the West 10 feet of said Lot 3 and lying west of the East 10 feet of said Lot 3.
Section 3. This ordinance shall take effect from and after passage and publication.
Adopted by the City Council this 1 V4 day of September, 2012.
ATTEST:
Jeremy J. Carter Steven W. Cook
City Administrator Mayor
'1(9 -) I
PUBLICATION NO.
ORDINANCE NO. 12 -0694
AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA VACATING UTILITY AND
DRAINAGE EASEMENTS LOCATED IN STONEY POINT ADDITION
THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS:
Section 1. Notice of hearing was duly given and publication of said hearing was duly made and
was made to appear to the satisfaction of the City Council that it would be in the best interests of
the City to vacate utility and drainage easements located in Stoney Point Addition for the replat of
Stoney Point Riverview Addition.
Section 2. That the utility and drainage easements to be vacated are described as follows:
The 6.00 foot wide drainage and utility easement lying southwesterly of and adjoining the
northeasterly line of Lot 20, Block 1, as dedicated by Stoney Point Addition, according to the
recorded plat thereof.
The 6.00 foot wide drainage and utility easement lying southwesterly of and adjoining the
northeasterly line; and the 6.00 foot wide drainage and utility easement lying westerly of and
adjoining the easterly line, all in Lot 21, Block 1, as dedicated by Stoney Point Addition,
according to the recorded plat thereof.
Section 3. This ordinance shall take effect from and after passage and publication.
Adopted by the City Council this 11'" day of September, 2012.
ATTEST:
Jeremy J. Carter Steven W. Cook
City Administrator Mayor
`1 (-O'� a
Minnesota Department of Public Safety
Alcohol and Gambling Enforcement Division (AGED)
444 Cedar Street, Suite 222, St. Paul, MN 55101 -5133
Telephone 651 -201 -7507 Fax 651- 297 -5259 TTY 651- 282 -6555
Certification of an On Sale Liquor License, 3.2% Liquor license, or Sunday Liquor License
Cities and Counties: You are required by law to complete and sign this form to certify the issuance of the following liquor
license types: 1) City issued on sale intoxicating and Sunday liquor licenses
2) City and County issued 3.2% on and off sale malt liquor licenses
Name of City or County Issuing Liquor License I License Period From: I - I To:
Circle One: New License License Transfer Suspension Revocation Cancel
(former licensee name) (Give dates)
License type: (circle all that apply) On Sale Intoxicating Sunday Liquor 3.2% On sale 3.2% Off Sale
Fee(s): On Sale License fee:$ Sunday License fee: $ J26 3.2% On Sale fee: $ 3.2% Off Sale fee: $
Licensee Name: LOL..we dZ IYYC DOB Social Security #
(corporahon,liahnership, LLC, or I vidua CC �
Business Trade Name LA?4\ ��JIw &f 6 e- 5 1: V_ Bus i ness Address NVAIS T� City
Zip CodeSSS�D CountytMfO& Business Phone?Ao --5q1- wo Home Phone
Home Address City
Licensee's Federal Tax ID # 4 1'la,D 6% S -COr
(To apply call IRS 800 - 829 -4933)
If above named licensee is a corporation, partnership, or LLC
4*17�6,Aas Landrev \\k �
Licensee's MN Tax ID # I1t{1481$
(To Apply call 651- 296 -6181)
for each partner /officer:
ft M\ (*M \5 .SbL4
Partner /Officer Name 4c,First Middl Last DOB Social Security Home Address
C\arK Gabriel La '\60 WMnLJ SC,
(Partner /Officer Name (First Middle Last)
Partner /Officer Name (First Middle Last)
DOB Social Security #
DOB Social Security #
Home Address
Home Address
Intoxicating liquor licensees must attach a certificate of Liquor Liability Insurance to this form. The insurance certificate
must contain all of the following:
I) Show the exact licensee name (corporation, partnership, LLC, etc) and business address as shown on the license.
2) Cover completely the license period set by the local city or county licensing authority as shown on the license.
Circle One: (Yes No) uring the past year has a summons been issued to the licensee under the Civil Liquor Liability Law?
Workers Compensation Insurance is also required by all licensees: }(Please complete the following:
Workers Compensation Insurance Company Name: (J4.ST 1,QI\y Policy # W C N
I Certify that this license(s) has been approved in an official meeting by the governing body of the city or county.
City Clerk or County Auditor Signature Date
(title)
On Sale Intoxicating liquor licensees must also purchase a $20 Retailer Buyers Card. To obtain the
application for the Buyers Card, please call 651- 201 -7504, or visit our website at wwwAps.state.mn.us.
(Form 9011 - 12/09)
9 (< )
TO: Mayor & City Council
FROM: Kent Exner, DPW /City Engineer
RE: Consideration of Improvement Project Change Orders
DATE: September 11, 2012
As construction has proceeded on the below listed projects there has been additional work, project scope revisions,
and/or construction staging changes. The items specified below have been identified and deemed necessary to
satisfactorily complete the projects. The following Change Orders are proposed as noted:
o Change Order No. 1 — Letting No. 8/Project No. 12 -09 — Les Kouba Parkway Improvements — Phase 2
This Change Order addresses additional work on Washington Ave West street parking improvements for HDC
Properties LLC. The additional work does not affect the completion date on the project. This additional work
results in an increase to the contract in the amount of $29,372.95.
o Change Order No. 2 — Letting N6. '8/Project No. 12-D9— Les Kotiba Parkway Improvements — Phase 2
This Change Order addresses additional work to construct originally proposed Les Kouba Parkway driveway on
!Montana Street. The additional work does not affect the completion date on the project. This additional work
results in an increase to the contract in the amount of $5,410.50.
o Change Order No. 3 — Letting No. 8/Project No. 12 -09 — Les Kouba Parkway Improvements — Phase 2
This Change Order addresses a revision in Doc 0805 Special Provisions SP -3.3. This revision does not affect
the completion date on the project. This extension results in no additional cost increase to the contract.
We recommend that the attached project Change Orders be approved.
cc: Jeremy Carter, City Administrator
I W)
HUTCHINSON CITY CENTER
ENGINEERING DEPARTMENT
111 HASSAN STREET SE, HUTCINSON MN 55350
C)AL PHONE: 320-234-4209 FAX: 320-234-4240
LETTING NO. 8 - PROJECT NO. 12 -09
Dated: 08/2912012 CHANGE ORDER NO. 1 Page 1 of 1
Project
Location
Les Kouba Parkway Improvements Phase 2
CONTRACTOR: Duinlnck Inc, 406 8th St, P O Box 208, Prinsburg MN 56281
Contract
Amount:
$398,008.15
Completion Date: Substantial: 1110 212 01 2
Final: 06/15/2013
Description
of Change:
This Change Order addresses additional work on Washington Ave West street packing improvements for HDC Properties LLC. The
additional work does not affect the completion date on the project. This additional work results in an increase to the contract in the
amount of $29,372.95.
Item No. lripZ.
Ref.
I I Item Name
Unit
Ouantl
Unit Price
Amount
INCREASE ITEMS:
54
2101.511
CLEARING
EA
3.00
$208.00
$624.0
55
2101.511
GRUBBING
EA
3.00
$208.00
$624.0
56
2104.501
REMOVE STORM SEWER PIPE
LF
34.00
$9.00
$306.
57
2104.501
REMOVE CURB & GUTTER
LF
150.00
$3.70
$555.0
58
2104.503
REMOVE CONCRETE SIDEWALK
SF
700.00
$0.75
$525.0
59
2104.505
REMOVE BITUMINOUS PAVEMENT
SY
33.00
$6.50
$214.5
60
2104.505
REMOVE CONCRETE DRIVEWAY PAVEMENT
SY
43.00
$9.85
$423.5
61
2104.513
SAWING BITUMINOUS PAVEMENT
LF
150.00
$5.50
$825.0
62
2105.501
COMMON EXCAVATION (EV) (P)
CY
72.00
$18.95
$1,364.4
63
2105.604
GEOTEXTILE FABRIC TYPE 5
SY
165.00
$2.25
$371.2
64
2211.503
AGGREGATE BASE CLASS 5 (CV)
CY
30.00
$37.10
$1,113.0
65
2232.501
MILL BITUMINOUS SURFACE 1.5" THICKNESS
SY
35.00
$17.20
$602.
66
2301.501
6" NONREINFORCED CONCRETE PAVEMENT
SY
89.00
$37.001
$3,293.0
67
2360.503
TYPE SPWEA240C WEARING COURSE MIXTURE (1.5 ")
SY
67.00
$9.95
$666.6
68
2360.503
TYPE SPNWB230B NON WEARING COURSE MIXTURE (11 ")
SY
33.00
$61.20
$2,019.6
69
2503.511
8" PVC PIPE SEWER SDR 35
LF
106.00
$34.00
$3,604.0
70
2503.602
CONNECT TO EXISTING STORM SEWER STRUCTURE
EA
1.00
$950.00
$950.0
71
2506.503
CATCH BASIN TYPE C
EA
1.00
$1,500.00
$1,500.0
72
2521.501
4" CONCRETE SIDEWALK
SF
705.00
$3.80
$2,679.
73
2531.501
CONCRETE CURB & GUTTER 8618
LF
195.00
$18.90
$3,685.5
74
2531.507
8" CONCRETE DRIVEWAY PAVEMENT
SY
12.00
$62.00
$744.0
75
2531.604
CONCRETE CROSS GUTTER
SY
34.00
$48.25
$1,640.5
76
2573.530
INLET PROTECTION
EA
1.00
$75.00
$75.0
77
2575.505
SODDING, TYPE LAWN
SY
110.00
$4.00
$440.0
78
2582.502
4" SOLID LINE WHITE -PAINT
LF
176.00
$3.00
$528.0
TOTAL INCREASE ITEMS
,37 .
NET INCREASE
$29,372.86
In accordance with the Contract and Specifications, the contract amount shall be adjusted in the amount of $29,372.95
(add)1(dedust). An extension of - -- days shall be allowed for completion.
ORIGINAL PREVIOUS ADDITIONSIDEDUCTION3 THIS ADDITION/6EBUCT16Pt
CONTRACT AMOUNT
TOTAL
$398,008.15
$0.00
$29,372.95
$427,381.10
pproved:
Approved:
Contractor - Duininck Inc
Dated:
City of Hutchinson - Mayor: Steven W Cook
Dated: 09/11/2012
Approved:
Approved:
City of Hutchinson - City Engineer: Kent Exner
Dated:
City of Hutchinson- City Administrator: Jere y Carter
Dated: 09/11/2012
- HUTCHINSON CITY CENTER
ENGINEERING DEPARTMENT
111 HASSAN STREET SE, HUTCINSON MN 55350
320-234-4209 -2 -4
LETTING NO.8 - PROJECT NO. 12-09
Dated: 08/29/2012 CHANGE ORDER NO. 2 Page 1 of 1
Project
Location:
Les Kouba Parkway Improvements Phase 2
CONTRACTOR: Duininck Inc, 408 8th St, P O Box 208, Prinsburg MN 56281
Contract
Amount:
$398,008.15
Completion Date: Substantial: 11/02/2012
Final: 06/15/2013
Description
of Change:
This Change Order addresses additional work to construct originally proposed Les Kouba Parkway driveway on Montana Street.
The additional work does not affect the completion date on the project. This additional work results in an increase to the contract in
the amount of $5,410.50.
Item No.
S .Ref.
Item Name
'UnR
Quanti
Unk Price
Amount
DECREASE ITEMS:
7
-2-16y=
COMMON EXCAVATION (EV) (P)
-14.00
$10.00
1 5.5
TOPSOIL BORROW (LV)
-
TTYM
5.
GEOTEXTILE FABRIC TYPE 5
- 4
( )
-T1-1T5-6T-
SUBGRADE / BASE PREPARATION - STREET AND DRIVEWAYS
- 4
0
211.5
AGGREGATE BASE CLASS 5 (CV) (P)
-55.0
4.50
.5
84
BITUMINOUS MATERIAL FOR TACK COAT
-
85
2 0.5
TYPE SPWEB230B WEARING COURSE MIXTURE - DRIVEWAYS (1 112 ")
0.503
TYPE SPWEB2308 BASE COURSE MIXTURE - DRIVEWAYS (2 1/2 ")
-225 .0
$12.06
67
501.5
12" RC PIPE APRON
-2. 0
8
2
12" RC PIPE STORM SEWER DESIGN 3006 CL III
TOTAL DECREASE ITEMS
( 9,432.80
INCREASE ITEMS:
2104.501
REMOVE CURB AND GUTTER
LF
110.00
104.505
REMOVE CONCRETE DRIVEWAY PAVEMENT
4.5
SAWING BITUMINOUS PAVEMENT (FULL DEPTH)
. 0
5.5 1
COMMON EXCAVATION (EV) (P)
175.
0.
105.2
TOPSOIL BORROW (LV)
5.
5 .0
105. 4
GEOTEXTILE FABRIC TYPE 5
5 5.
5
-2-1-12-5-52--
SUBGRADE / BASE PREPARATION - STREET AND DRIVEWAYS
$2.2U
4
9
1.
AGGREGATE BASE CLASS 5 (CV) (P)
5.
4.50
$1,347.5
97
2
BITUMINOUS MATERIAL FOR TACK COAT
2360.503
TYPE SPWEB230B WEARING COURSE MIXTURE - DRIVEWAYS (1 1/2 ")
SY
175.00
7.5
.1 .5
-2yg=
TYPE SPWEB230B BASE COURSE MIXTURE - DRIVEWAYS (2 1/2 ")
75.
12.
,1
100
767-515T-
CONCRETE CURB AND GUTTER 8618
L
10
.5
8" CONCRETE DRIVEWAY PAVEMENT
72-6T1-96Z- .
CONCRETE CROSS GUTTER
$4&29
5 .60
TRAFFIC CONTROL
5 .
104
767r.3-4T-
TRANSPLANT DECIDUOUS TREE - 66" SPADE
----2-M
.
1 5
SILT FENCE, TYPE MACHINE SLICED
11 .
16i
1
5
SODDING, TYPE LAWN
T I
NET INCREASE
(5,410.50
In accordance with the Contract and Specifications, the contract amount shall be adjusted in the amount of $5.410.50
n extension of - - -- days shall be allowed for completion.
(acid)l(deduet}.
ORIGINAL
CONTRACT AMOUNT
5398,008.15
PREVIOUS ADDITIONS/DEDUCTIONS
$29,372.95
THIS ADDITIONIGEDUCT14M
$5,410.50
TOTAL
$432,791.60
pproved:
Approved:
Contractor - Duininck Inc
Dated:
City of Hutchinson - Mayor: Steven W Cook
Dated: 09/11/2012
Approved:
Approved:
City of Hutchinson - City Engineer: Kent Exner
Dated:
City of Hutchinson - City Administrator: Jeremy Carter
Dated: 09/11/2012
- HUTCHMSON CITY CENTER
ENGINEERING DEPARTMENT
111 HASSAN STREET SE, HUTCINSON MN 55350
320-234-4209 FAX : 320-234-42
LETTING NO.8 - PROJECT NO. 12 -09
Dated: 08/29/2012 CHANGE ORDER NO. 3 Page 1 of 1
Project
Location:
Les Kouba Parkway Improvements Phase 2
CONTRACTOR: Dulninck Inc, 408 6th St, P O Box 208, Prinsburg MN S6281
Contract
Amount:
$398,008.15
Completion Date: Substantial: 1110 212 01 2
Final: 06/1512013
Description
of Change:
This Change Order addresses a revision in Doc 0805 Special Provisions SP -3.3. This revision does not affect the completion date
on the project. There is no additional project cost resulting from this Change Order.
item No. 11
Spec. Ref. 11
Item Name
Unit
Ouarrti
Unk Price
Amount
The requirement of Doc 0805 Special Provisions, SP -3.3 Staging, requiring
the contractor to schedule and stage construction activites to not exceed a
timeframe of six (6) consecutive weeks shall not apply to this project.
0.00
$0.00
$0.
TOTAL DECREASE ITEMS
$0.00
INCREASE ITEMS:
TOTAL INCREASE ITEM
NET INCREASE
$0.00
In accordance with the Contract and Specifications, the contract amount shall be adjusted in the amount of $5,410. 50
n extension of - - -- days shall be allowed for completion.
(add)!(deduet).
ORIGINAL.
CONTRACT AMOUNT
PREVIOUS ADDITIONSIDEDUCTIONS IF
THIS ADDITION /DEDUCFIDN
TOTAL
$398,008.15--li
$34,783.45
$0.00
$432,791.8Q
Approved:
Approved:
Contractor - Dulninck Inc
Dated:
City of Hutchinson - Mayor: Steven W Cook
Dated: 09/11/2012
Approved:
Approved:
City of Hutchinson - City Engineer: Kent Exner
Dated:
City of Hutchinson - City Administrator: Jere y Carter
Dated: 09/11/2012
�J
TO: Mayor & City Council
FROM: Kent Exner, DPW /City Engineer
RE: Consideration for Approval of HDC Properties Petition & Agreement — Letting
No. 8/Project No. 12 -09
DATE: September 11, 2012
The attached documents pertain to construction work on Washington Ave West to incorporate street parking along HOC
Properties LLC's property frontage. The property owner has accepted financial responsibility ($29,372.95) for the
proposed improvements. The petition/agreement documents establish that payment for this work will occur through the
assessment process (10 -year term within the 2012 City bond issue). Also, there will be a corresponding Change Order to
include this work within the City's current construction contract for the Les Kouba Parkway Phase 2 Improvements
(L8 /P 12 -09).
We recommend that the attached documents be approved.
cc: Jeremy Carter, City Administrator
q Cc)
PETITION FOR LOCAL IMPROVEMENT (100% OF PROPERTY OWNERS)
LETTING NO. 8
PROJECT NO. 12 -09
Hutchinson, Minnesota
Dated:
TO THE CITY COUNCIL OF HUTCHINSON, MINNESOTA:
We, all owners of real property abutting Les Kouba Parkway NW, known and described as follows:
City PID: County PID: Address Lenal DescrioUon
23.050.0700 06- 116 -29 -04 -0010 2 Franklin St SW Lot 1, Block 9, South Half City of Hutchinson
hereby petition for the following improvement:
Washington Ave West revised street parking by construction of storm sewer, removals, grading, aggregate base, concrete
curb and gutter, concrete pavement, bituminous base, bituminous surfacing, sidewalk, restoration and appurtenances,
pursuant to Minnesota Statutes, Chapter 429, and that the City assess the entire cost of the improvement against our
property described below, and we hereby agreed to pay the entire cost as apportioned by the City.
This petition shall be binding upon and extend to the heirs, representatives, assigns and successors of the parties.
OWNERS SIGNATURE:
HDC Properties LL
Signaturi: ,
Printed Name: Joshua D. D. Camel ell. D.D.S.
Title: President of HDC Properties, LLC
Signature:
Print ame: Ryan L. Ritchie. D.D.S. �J
Title: Vice President of HDC Properties, LLC
In the Presence of: � &/
Printed Name: Ckdb KILIAow
In the Presence of: 1
Printed Name: Gh0 kniodo�)j
Examined, checked and found to be in proper form and to be signed by the required number of owners of property
affected by the making of the improvement petitioned for.
Jeremy J. Carter, City Administrator
PETITION FOR LOCAL IMPROVEMENT (100% OF PROPERTY OWNERS)
LETTING NO.8
PROJECT NO. 12.09
Hutchinson, Minnesota
Dated: /— $
TO THE CITY COUNCIL OF HUTCHINSON, MINNESOTA:
We, all owners of real property abutting Les Kouba Parkway NW, known and described as follows:
City PID: County PID: Address
23.050.0700 06 -116 -29-04 -0010 2 Franklin St SW
hereby petition for the following improvement:
Leaal Description
Lot 1, Block 9, South Half City of Hutchinson
Washington Ave West revised street parking by construction of storm sewer, removals, grading, aggregate base, concrete
curb and gutter, concrete pavement, bituminous base, bituminous surfacing, sidewalk, restoration and appurtenances,
pursuant to Minnesota Statutes, Chapter 429, and that the City assess the entire cost of the improvement against our
property described below, and we hereby agreed to pay the entire cost as apportioned by the City.
This petition shall be binding upon and extend to the heirs, representatives, assigns and successors of the parties.
HDC Properties LLC:
Signature:
Printed Name: Joshua D. D. Cam b I D.D.S.
Title: President of HDC Properties, LLC
Signature7' ::
Printl� e: Ryan L. Ritchie. D.D.S.
Title: Vice President of HDC Properties. LLC
OWNERS SIGNATURE:
In the Presence of: `7 /"MSC
Printed Name: l'W dAcli y'✓
In the Presence of:
Printed Name: Gh� M1,1061%/
Examined, checked and found to be in proper form and to be signed by the required number of owners of property
affected by the making of the improvement petitioned for.
Jeremy J. Carter, City Administrator
9 �-E�-)
AGREEMENT OF ASSESSMENT, WAIVER OF HEARING AND
WAIVER OF IRREGULARITY AND APPEAL
LETTING NO. 8
PROJECT NO. 12 -09
This Agreement, is made this . // day of 2012, between the City of Hutchinson, State of Minnesota,
hereinafter referred to as the City and HOC Prop0ties, LLC, hereinafter referred to as Owner.
In consideration of the action of the City Council, at the owners' request, to cause the following described improvement:
Washington Ave West revised street parking by construction of storm sewer, removals, grading, aggregate base, concrete
curb and gutter, concrete pavement, bituminous base, bituminous surfacing, sidewalk, restoration and appurtenances,
Affecting abutting real property described as follows:
City PID: County PID: Address Legal Descriotion
23.050.0700 0611629 -04 -0010 2 Franklin St SW Lot 1, Block 9, South Half City of Hutchinson
and to assess 100% of the cost of $29.372.95 to the Owner. Owner agrees to pay said percentage, as may be
determined by the Council of the City to be a fair apportionment of the costs of said improvement estimated to be
$29.372.95. plus interest, over a period ten (10) years. Owner further agrees that the estimated assessment may be
exceeded if the increases are a result of requests made by the property owner or otherwise approved by the property
owner in a subsequent written document. Owner expressly waives hearing and objection to any irregularity with regard to
the said improvement assessments and any claim that the amount thereof levied against owner's property is excessive,
together with all rights to appeal in the courts.
This agreement shall be binding upon and extend to the heirs, representatives, assigns and successors of the parties
In testimony, whereof, said Owner has hereunto set his hand, the day and year first above written.
OWNERS SIGNATURE:
HDC Properties LLC:
Signature: d / _ In the Presence of: bIZAVAE
Printed Name: Joshua D. D. Ca Dbell. D.D.S. Printed Name: G�d a YYt0O,
Title: President of HOC Prooerties. LLC
Signature: r In the Presence of: t/"
Printe vn LRDS. Printed Name: Advil IJAf
Title: Vice President of HDC Prooerties. LLC
Approved by the Hutchinson City Council on the 11th day of September, 2012.
Jeremy J. Carter, City Administrator Steven W. Cook, Mayor
q Cc)
AGREEMENT OF ASSESSMENT, WAIVER OF HEARING AND
WAIVER OF IRREGULARITY AND APPEAL
LETTING NO. B
PROJECT NO. 12 -09
This Agreement, is made this d y of 11Z 52012, between the City of Hutchinson, State of Minnesota,
hereinafter referred to as the City and HDC Pro ies, LLC, her referred to as Owner.
In consideration of the action of the City Council, at the owners' request, to cause the following described improvement:
Washington Ave West revised street parking by construction of storm sewer, removals, grading, aggregate base, concrete
curb and gutter, concrete pavement, bituminous base, bituminous surfacing, sidewalk, restoration and appurtenances,
Affecting abutting real property described as follows:
City PID: County PID: Address Legal Description
23.050.0700 06116 -29- 040010 2 Franklin St SW Lot 1, Block 9, South Half City of Hutchinson
and to assess 100% of the cost of $29.372.95 to the Owner. Owner agrees to pay said percentage, as may be
determined by the Council of the City to be a fair apportionment of the costs of said improvement estimated to be
$29.372.95, plus interest, over a period ten (10) years. Owner further agrees that the estimated assessment may be
exceeded if the increases are a result of requests made by the property owner or otherwise approved by the property
owner in a subsequent written document. Owner expressly waives hearing and objection to any irregularity with regard to
the said improvement assessments and any claim that the amount thereof levied against owner's property is excessive,
together with all rights to appeal in the courts.
This agreement shall be binding upon and extend to the heirs, representatives, assigns and successors of the parties.
In testimony, whereof, said Owner has hereunto set his hand, the day and year first above written.
OWNERS SIGNATURE:
HDC Properties LLC:
Signatu :
Printed Name : Joshua D. D. C m 1 . D.D.S.
Title: President of HDC Properties LLC
Signature:
Printed Name: van L Ritchie D.D.S.
Title: Vice President of HDC Prooerties. LLC
In the Presence of: �v " —
Printed Name:
In the Presence of:
Printed Name :- I'.t.f�7
Approved by the Hutchinson City Council on the 11th day of September, 2012.
Jeremy J. Carter, City Administrator
Steven W. Cook, Mayor
q (e)
COMPILEDBY: PVANOERVEEN
ASSESSMENT ROLL NO. 6103
LETTING NO. 9IPROJECT NO. 12 -09
Les Kouba Parkway NW (Montana W Lind) and Lind Street NW (Les Kouba Pkwy to 312 Ave) roadway construction and utility infrastructure
installations by construction of storm sewer, drain tile, reclamation /removals, grading, aggregate base, concrete curb and aggregate base,
concrete curb and guitar, bituminous base, bituminous surf acing, street lighting, landscaping, restoration and appurtenances
Change Order No.i - Washin ton Ave West - Parkin Ira rovements
COST PER
FRONT FOOT:
COMPUTED BY: K EXNER
$20.00
STREET COSTIFF
CHECKED BY K EXNER
512,37295
LUMP SUM
NUMBER OF YEARS 10
INTEREST RATE:
1ST HEARING: 0711=012
ADOPTED:
0&1412011
2ND
HEARING: WAIVED
READOPTED:
09111/2012
amended,
eaWrYrOMG
IRarearYaaNHa
eWMia1MYF
OFarp149aaEEE.
outlook OR
if
f4Is r
RIrK FEET
T(ITLLYtFIaYIIIT
Lots 1 -2 -3 & Pan of 4-58 N or RR RAIV & W 12 Vacated
320 3M Ave NW
Greenleaf St & Vacated Alley, Block 26, NOM Had City of
1
31- 117 -29-13-0010
230M25M
3203rd Ave NW
SleamrNood lM
PO Box 50
Hutchinson MN 55350
Hutchinson
224.14
0
224.14
54,482.80
48280
Carrw, -LSa Neu&
Fror4pa.LTTd
Lact-d of ION Of RR 8512 of
um M.rvw
FnMaq -use
320 3b Ava NW
No
Vacated Greenleaf Bt &Vented Allay, Block 27, NOM Hatt Cry IN
Greenleaf Vacated Allay,
2131-117-211-1300201230%2560
2703rd Ave NW
Steamswood lnc
PO Box W
Hutchincon MN 55MO
Hutchinson
497.2
132
3952 57.304.00
3730&00
Lea NUULF FNM.w 31676'
Ru'd FmrrWaa65.w'
Approx. 1.03 Acres N Of RR in SE 1/4 SE 1/4,
3
36117- 30.16 -0090
23OW41M
4123rd AVe NW
Gu31av& EI¢ebetl W,ecall
20455248th Cir
Hutchinson MN 55350
Sadion 35117 -M
26594 0 285.94 $5,71880
$5719,80
3203rd AVe NW
32 AC& 110' x 190' N or RR in SE 114 SE 114
4
35117 -30- 160131
230363350
4003rd Ave NW
Steamswood Inc
PO Box 50
Hutchinson MN 55397
Section 36117 -W
112
0
112
32,24000
SL240.00
fnrmr.
LM bl
124 Frmapa 56.74 6
LO Frenfaa
l]I BI'
TIN uM CWaM
plmW.
AM: EDA
The N57' of Lots 4 8 5 8 5' of Vacated Sidewalk, WOrlt 28, NoM
wwuW in
Nwnm316 Me rrvl.
51
31- 117 - 29-110050
1 230%26M
2403rd AVe NW
City of Hutchinson EDA
111 Haman St SE
Hutchinson MN 55350
Hitt City of Hutchinson
57
1 57.21
0 $0.00
$0.00
LiM 9 MV FmNy 91 1'.
'Nana CM1YEMppFaRYwlvNiainM peamaaal
pwsro. wLla m.ewal�na..mmAm rvw.
Ann: EDA
6
31- 117- 291
23 0M 25W
201 Lind SI N W
City of HLnchinson - EDA
111 Hassan St SE
HuLMimo i MN 55350
The S75' of Lots 4 & 5, Block 28, Ni Half City of Huchinson
91.1 81.1 0 30.00
MEW
1. w.W,
1
case a.�ama6..uwW.
—Em thyme i.
6Mro
mmmm_
24718 Co Rd 7
7
3&117 - 30-1 &0160
00000 0023
700 Les Kouba P NW
Gopher Campfire Sanctuary
P O Box 336
Hutchinson MN 553W
Pad of SE 114 SE La, Section 36- 117 -30
450.4
450A
0
$0.00
$0.00
81
OB-11 &29-04-0010
123 050 0700
2 Franklin St SW
HOC Properties LLC
2 Franklin St SW
=
Lot 1, Bloc, 9, South Han City of Hutc moon
1
0 1 &29,37Z95
329 372.5
TOTAL ASSESSMENT ROLL NO. 5103
1717.73
730.7+ W.29 $0,11am
$s%II &W
G AmESSM ENT ROU5WQLI odl no -L IP Ra La Nate Pk MA%ESSMEHT ROLL ER 5103 0112 -W R... m11- 2012 -Py.1 tit
RESOLUTION NO. 14052
RESOLUTION ADOPTING REVISED ASSESSMENT
ASSESSMENT ROLL NO. 5102
LETTING NO. 8/PROJECT NO. 12 -09
WHEREAS, pursuant to resolution and waiver of hearing the Council has met and reviewed the
proposed assessment for improvement of:
Les Kouba Parkway NW (Montana to Lind) and Lind Street NW (Les Kouba Pkwy to 3rd Ave)
roadway construction and utility infrastructure installations by construction of storm sewer, drain
tile, reclamation /removals, grading, aggregate base, concrete curb and gutter, bituminous base,
bituminous surfacing, street lighting, landscaping, restoration and appurtenances; and
WHEREAS, pursuant to petition and waiver of hearing, the Council has met and reviewed the
proposed assessment for improvement of:
Washington Ave West revised street parking construction improvements by construction of
storm sewer, removals, grading, aggregate base, concrete curb and gutter, concrete pavement,
bituminous base, bituminous surfacing, sidewalk, restoration and appurtenances.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is
hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract
of land therein included is hereby found to be benefited by the proposed improvement in the amount of the
assessment levied against it.
2. Such assessment shall be payable in equal annual installments extending over a period often (10)
years, the first of the installments to be payable on or before the first Monday in January, 2013 and shall bear
interest at the rate of _ percent per annum as set down by the adoption of this assessment resolution. To
the first installment shall be added interest on the entire assessment from November 1, 2012, until the 31st
day of December 2013. To each subsequent installment when due, interest shall be added for one year on all
unpaid installments.
3. The owner of any property so assessed may, at any time prior to certification of the assessment to
the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of
payment, to the City Finance Department, except that no interest shall be charged if the entire assessment is
paid by the 15th day of November, 2012; and he may, at any time thereafter, pay to the City Finance
Department the entire amount of the assessment remaining unpaid, with interest accrued to the 31st day of
December, of the year in which such payment is made. Such payment must be made before November 15, or
interest will be charged through December 31, of the next succeeding year.
4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County
Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and
paid over in the same manner as other municipal taxes.
Adopted by the Council this 11th day of September 2012.
Mayor
City Administrator
q (e)
)a� MEMORANDUM
POLICE / EMERGENCY MANAGEMENT SERVICES
TO: Mayor & Council
FROM: Dan Hatten
DATE: September 5, 2012
RE: Consent Agenda — Joint Powers Agreement
This is an annual renewal of the Joint Powers Agreement between the City of
Hutchinson and the State of Minnesota acting through its Department of Public Safety —
Bureau of Criminal Apprehension.
The purpose of this agreement is to implement a three - pronged approach to combat
Internet Crimes Against Children (ICAC): prevention, education and enforcement.
There are no additional expenses that will be incurred by the City due to executing this
agreement.
/csb
2012 -01 -0021
Contract No. 051514
Minnesota Internet Crimes Against Children Task Force
Multi - Agency Law Enforcement Joint Powers Agreement
This Multi- Agency Law Enforcement Joint Powers Agreement, and amendments and
supplements thereto, ( "Agreement ") is between the State of Minnesota, acting through its
Commissioner of Public Safety, Bureau of Criminal Apprehension ( "Grantee "), empowered to
enter into this Agreement pursuant to Minn. Stat. § 471.59, Subd. 10 & 12, and City of
Hutchinson, acting through its Hutchinson Police Department located at Ten Franklin Street SW,
Hutchinson, MN 55350, ("Undersigned Law Enforcement Agency"), empowered to enter into
this Agreement pursuant to Minn. Stat. § 471.5 9, subd. 10,
Whereas, the above subscribed parties have joined together in a multi- agency task force intended
to investigate and prosecute crimes committed against children and the criminal exploitation of
children that is committed and/or facilitated by or through the use of computers, and to disrupt
and dismantle organizations engaging in such activity; and
Whereas, the undersigned agencies agree to utilize applicable state and federal laws to prosecute
criminal, civil, and forfeiture actions against identified violators, as appropriate; and
Whereas, the Grantee is the recipient of a federal grant (attached to this Agreement as Exhibit A)
disbursed by the Office of Juvenile Justice and Delinquency Prevention ( "OJJDP ") in
Washington, D.C. to assist law enforcement in investigating and combating the exploitation of
children which occurs through the use of computers by providing funding for equipment,
training, and expenses, including travel and overtime funding, which are incurred by law
enforcement as a result of such investigations; and
Whereas, the OJJDP Internet Crimes Against Children ( "ICAC ") has established a Working
Group of Directors representing each of the existing ICAC Task Forces to oversee the operation
of the grant and sub -grant recipients; and the State of Minnesota, acting through its
Commissioner of Public Safety, Bureau of Criminal Apprehension has designated Donald
Cheung as the Commander of the Minnesota ICAC Task Force.
Now Therefore, the parties agree as follows:
1. The Undersigned Law Enforcement Agency approves, authorizes, and enters into this
Agreement with the purpose of implementing a three- pronged approach to combat Internet
Crimes Against Children: prevention, education and enforcement; and
2. The Undersigned Law Enforcement Agency shall adhere to the Minnesota ICAC Task Force
Program Standards contained in Exhibit B attached to this Agreement, in addition to
complying with applicable Minnesota state and federal laws in the performance of this
Agreement, including conducting undercover operations relative to ICAC, ; a list of Regional
ICAC Task Force, Minnesota State Affiliate Agency and Training & Technical Assistance
Page 1 of 4
r) (-F)
Contract No. 051514
Program contact information is contained in Exhibit C attached to this Agreement; and
3. Exhibits A and B are incorporated into this Agreement and made a part thereof. In the event
of a conflict between this Agreement and the Exhibits, the terms of the Exhibits prevail; and
The Undersigned Law Enforcement Agency and the Grantee agree that each party will be
responsible for its own acts and the results thereof to the extent authorized by law and shall
not be responsible for the acts of any others and the results thereof. The Grantee's liability
shall be governed by the provisions of the Minnesota Tort Claims Act, Minnesota Statutes,
Section 3.736, and other applicable law. The Undersigned Law Enforcement Agency's
liability shall be governed by the provisions of the Municipal Tort Claims Act, Minnesota
Statutes, Section 466.01 - 466.15, and other applicable law; and
All members of the Undersigned Law Enforcement Agency shall continue to be employed
and directly supervised by the same Law Enforcement Agency employer which currently
employs the member performing Minnesota ICAC Task Force assignments; and all services,
duties, acts or omissions performed by the member will be within the course and duty of that
employment, and therefore, are covered by the Workers Compensation programs of that
employer; will be paid by that employer and entitled to that employer's fringe benefits; and
6. The Undersigned Law Enforcement Agency must first submit a written request for funds and
receive approval for the funds from the Grantee to receive any funds from the Grantee; and
The Undersigned Law Enforcement Agency must supply original receipts to be reimbursed
on pre- approved requests. Approved reimbursement will be paid directly by the Grantee to
the Undersigned Law Enforcement Agency within 30 days of the date of invoice, with
payment made out to the City of Hutchinson and mailed to the Hutchinson Police
Department, Ten Franklin Street SW, Hutchinson, MN 55350.
8. The Undersigned Law Enforcement Agency shall maintain accurate records pertaining to
prevention, education, and enforcement activities, to be collected and forwarded monthly to
the Minnesota ICAC Task Force Commander or his designee for statistical reporting
purposes; and
The Undersigned Law Enforcement Agency shall participate fully in any audits required by
the OJJDP. In addition, under Minn. Stat. § 16C.05, subd. 5, the Undersigned law
Enforcement Agency's books, records, documents, and accounting procedures and practices
relevant to this Agreement are subject to examination by the Grantee and/or the Minnesota
State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end
date of this Agreement; and
10. The Undersigned Law Enforcement Agency shall make a reasonable good faith attempt to be
represented at any scheduled regional meetings in order to share information and resources
amongst the multiple entities; and
Page 2 of 4
r) ( -F)
Contract No. 051514
11. The Undersigned Law Enforcement Agency shall be solely responsible for forwarding
information relative to investigative targets to the Child Pornography Pointer System (CPPS)
pursuant to the OJJDP guidelines; and
12. The Undersigned Law Enforcement Agency shall provide the Minnesota ICAC Task Force
Commander in a timely manner all investigative equipment that was acquired through OJJDP
grant funding; in the event that future federal funding is no longer available, the Undersigned
Law Enforcement Agency decides to dissolve its binding relationship with the Minnesota
ICAC Task Force and the State of Minnesota Department of Public Safety, or the
Undersigned Law Enforcement Agency breaches the Agreement.
13. That the Grantee may reimburse, the Undersigned Law Enforcement Agency for the
following duties:
A. Investigations by the Undersigned Law Enforcement Agency under this agreement should
be conducted in accordance with the OJJDP ICAC Task Force Program Standards
contained in Exhibit B, and concluded in a timely manner. The Undersigned Law
Enforcement Agency will only be reimbursed by the Grantee for overtime hours inclusive
of fringe benefits of actual hours and /or actual expenses incurred related to performing
Minnesota ICAC Task Force assignments and/or training approved by the Minnesota
ICAC Task Force Commander through the term of this agreement or until all Federal
funds under the OJJDP grant have been expended, whichever comes first.
B. The Grantee has a TOTAL Expense Budget of $320,000.00 that was approved under the
OJJDP Internet Crimes Against Children ("ICAC ") Grant for investigative hours and
expense reimbursement. The Undersigned Law Enforcement Agency participating in the
Minnesota ICAC Task Force investigations will be reimbursed by the Grantee for actual
costs as defined in Clause 13, Section A., to the extent such actual costs have been
reviewed and approved by the Minnesota ICAC Task Force Commander.
14. Any amendment to this Agreement must be in writing and will not be effective until it has
been executed and approved by the same parties who executed and approved the original
agreement, or their successors in office.
15. The Undersigned Law Enforcement Agency and the Grantee may terminate this Agreement at
any time, with or without cause, upon 30 days' written notice to the other party.
16. Terms of this agreement:
This Agreement shall be effective on the date the Undersigned Law Enforcement Agency
obtains all required signatures under Minn. Stat. § 16C.05, Subd. 2, and shall remain in
effective through May 31, 2013, unless terminated or canceled. Nothing in this Agreement
shall otherwise limit the jurisdiction, powers, and responsibilities normally possessed by an
employee as a member of the Undersigned Law Enforcement Agency.
Page 3 of 4
1. Undersigned Law Enforcement Agency
Undersigned Law Enforcement Agency certifies that the appropriate
person(s) have executed the Agreement on behalf of the Undersigned
Law Enforcement Agency and its jurisdictional government entity as
required by applicable articles, laws, by -laws, resolutions, or ordinances.
By and Title
Undersigned Law Enforcement Agencv
Title:
City of Hutchinson
Title:
City of Hutchinson
Mayor or Board Chair
City of Hutchinson
2. Department or Public Safety,
Bureau of Criminal Apprehension
�Freim
Signed:
Title:
(With delegated authority)
3. Commissioner of Administration
By and Title
MN Department of Administration
(With delegated authority) delegated authority)
Page 4 of 4
Contract No. 051514
Date
Date
Date
Date
Date
Date
r) (f)
CiA
MEMORANDUM
POLICE / EMERGENCY MANAGEMENT SERVICES
TO:
Mayor & Council
FROM:
Chief Dan Hatter
DATE:
September 4, 2012
RE: Consent Agenda — Tattoo License — Douglas Moulton
A background check was conducted on Douglas Moulton in reference to his obtaining a
Tattoo and Piercing License in the City of Hutchinson. Moulton would be conducting his
business at 15 Washington Avenue E, Evolution Tattoos and Piercing.
Mr. Moulton's highest conviction level is a misdemeanor. He has one conviction on his
criminal history, a Third Degree DWI in Willmar. He has one other citation on his driving
record, a no fault conviction from March 2, 2001. Moulton has one lien filed against
him. It was filed by the Rice Memorial Hospital on 9 -17 -09 for $813.00. In checking
our local records, there has been no contact with Douglas Moulton.
It would be my recommendation to grant the tattoo /piercing license to Douglas Moulton.
17211
2012 -01 -0020
\,
1I I Hessen Suect Southeast
Hutchinson, MN 55350
(320) 587- 5151/Fu: (320) 2344240
City of Hutchinson
Application for Tattoo Service License
LiclnaeFee: 1$ 75.00
Operating Year: 20/
Applicant Information
T
Applicant Name Phone Number
4os Anr m-s 1r� 11mAr (� 5��01
Applicant Ad ress City State zip
Business Information
i -32o- yal -3995
Business Name
Phone Number
VVQI ti Qn Cii4 -00') avid ;e!14
Business Address
C - 3
Zoning District
City State Zip
Ua4v v- C.
'berifv the prapaved nae iv allowed in this zoning distria
Corporate Information if applicable)
Corporate Name
Phone Number
Corporate Address
city State zip
Owner(s) /Corporate Officer(s) (list names and addresses of all persons have a beneficial interest in the
business/corporation)
(
Name: !._ agA V C� � V j c-,&
4p n
qO5 16-�/�rt Stv' Prod- 106 l ))"r r, N > &aol
Address
City State Zip
Name:
Address
City State Zip
*If necessa , list additional owner s /co rate officer(s) on a separate sheet ofpaper
Operators list all individuals involved in giving tattoo services
Name: 6 1 -
LJO t5'4"/4W sJ A,4 ,o5
WA6xr MN
Address
City State Zip
Name:
Address
City State Zip
*Ifnecessary, list additional operators on a separate sheet o er
City of Hutchinson
Application for Tattoo Service
Page 2 of 2
Checklist (all items must be checked `yes" in order for the application to be processed)
The following items need to be completed and/or attached in order for the application to be processed:
Application fee paid in full (check or money order): la"��yes ❑ no
Application completed in full and signed: 01" Yes ❑ no
I hereby certify that I have completely filled out the entire above application and that the application is true, correct,
and accurate.
I fully understand that any person who violates any provision of the Tattooing Services Ordinance No. 6.41 is guilty
of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding $500 or by imprisonment
for a period not exceeding,l90 days or both, plus, in either case, the costs of prosecution.
ae r
Title
NOTE. No application will be forwarded to the City Council unless received two weeks prior to the regular
Council meeting, fdled out in completion, and fee payment is attached
Internal Use
Zoning/Building: approved denied Notes:
Fire ❑ approved D denied Notes:
Police ❑ approved O denied Notes:
City Council l7 approved ❑ denied Notes:
H:LicroseelApplicmion✓Igho
1
9/5/2012
Account Description
REPAIR & MAINTENANCE SUPPLIES
OFFICE SUPPLIES
COMMUNICATION MAINTENANCE
COST OF MIX & SOFT DRINKS
ACCRUED LIFE INSURANCE
COMMUNICATIONS
CONTRACT REPAIR & MAINTENANCE
SIGNS & STRIPPING MATERIALS
COST OF MIX & SOFT DRINKS
COST OF SALES -BEER
EQUIPMENT PARTS
EQUIPMENT PARTS
PROFESSIONAL SERVICES
TRAVEL SCHOOL CONFERENCE
COST OF MIX & SOFT DRINKS
SMALL TOOLS
REPAIR & MAINTENANCE SUPPLIES
PROFESSIONAL SERVICES
FREIGHT - IN
COST OF MIX & SOFT DRINKS
CONTRACT REPAIR & MAINTENANCE
COST OF SALES -BEER
COST OF SALES-WI NE
CENTRAL GARAGE REPAIR
CHEMICALS & PRODUCTS
CENTRAL GARAGE REPAIR
OTHER CONTRACTUAL
OPERATING SUPPLIES
CITY OF HUTCHINSON
R55CKREG
LOG22001VO
Council Check Register
8/29 - 9/11/2012
Check #
Ck Date
Amount
Vendor/ Explanation
172190
9/11/2012
160.19
ACE HARDWARE
172191
9/11/2012
478.47
ALL IN ONE PROMOTIONS
172192
9/11/2012
3,620.83
ALPHA WIRELESS
172193
9/11/2012
128.80
AMERICAN BOTTLING CO
172194
9/11/2012
90.85
AMERICAN FAMILY INS CO.
172195
9/11/2012
6.55
AMERICAN MESSAGING
172196
9/11/2012
69.09
AMERIPRIDE SERVICES
172197
9/11/2012
1,011.04
AMS COATING SYSTEMS INC.
172198
9/11/2012
625.36
ARCTIC GLACIER PREMIUM ICE INC
172199
9/11/2012
682.60
ARNESON DISTRIBUTING CO
172200
9/11/2012
200.20
ARROW TERMINAL LLC
172201
9/11/2012
546.60
AUTO VALUE - GLENCOE
172202
9/11/2012
5,210.00
AUTOMATIC SYSTEMS CO
172203
9/11/2012
499.00
BENCHMARK LEARNING
172204
9/11/2012
339.80
BERNICK'S
172205
9/11/2012
106.17
BLACK BOX CORPORATION
172206
9/11/2012
150.00
BOCK, JON
172207
9/11/2012
5,523.25
BRAUN INTERTEC CORP
172208
9/11/2012
8,880.00
BRYAN STREICH TRUCKING
172209
9/11/2012
99.12
BUFFALO CREEK ENTERPRISES
172210
9/11/2012
4,004.35
BUSINESSWARE SOLUTIONS
172211
9/11/2012
53,409.70
C & L DISTRIBUTING
172212
9/11/2012
240.00
CARLOS CREEK WINERY
172213
9/11/2012
2,376.74
CENTRAL HYDRAULICS
172214
9/11/2012
5,255.17
CHEMISOLV CORP
172215
9/11/2012
621.77
CLAREY'S SAFETY EQUIP INC
172216
9/11/2012
42.75
CMK SERVICES LLC
172217
9/11/2012
88.05
COFFEE COMPANY
T/
172218
9/11/2012
59.88
COMDATA CORPORATION
9/5/2012
Account Description
REPAIR & MAINTENANCE SUPPLIES
OFFICE SUPPLIES
COMMUNICATION MAINTENANCE
COST OF MIX & SOFT DRINKS
ACCRUED LIFE INSURANCE
COMMUNICATIONS
CONTRACT REPAIR & MAINTENANCE
SIGNS & STRIPPING MATERIALS
COST OF MIX & SOFT DRINKS
COST OF SALES -BEER
EQUIPMENT PARTS
EQUIPMENT PARTS
PROFESSIONAL SERVICES
TRAVEL SCHOOL CONFERENCE
COST OF MIX & SOFT DRINKS
SMALL TOOLS
REPAIR & MAINTENANCE SUPPLIES
PROFESSIONAL SERVICES
FREIGHT - IN
COST OF MIX & SOFT DRINKS
CONTRACT REPAIR & MAINTENANCE
COST OF SALES -BEER
COST OF SALES-WI NE
CENTRAL GARAGE REPAIR
CHEMICALS & PRODUCTS
CENTRAL GARAGE REPAIR
OTHER CONTRACTUAL
OPERATING SUPPLIES
r^
172219
9/11/2012
182.28 CONTINENTAL RESEARCH CORP
CLEANING SUPPLIES
172220
9/11/2012
1,383.80 CORNER POST EROSION CONTROL
IMPROV OTHER THAN BLDGS
172221
9/11/2012
43.34 CROW RIVER AUTO & TRUCK REPAIR
AUTOMOTIVE REPAIR
172222
9/11/2012
6.57 CROW RIVER GLASS & SIGNS
OPERATING SUPPLIES
172223
9/11/2012
70.76 CROW RIVER PRESS INC
PRINTING & PUBLISHING
172224
9/11/2012
766.29 CRYSTEEL TRUCK EQUIP
MACHINERY & EQUIPMENT
172225
9/11/2012
8,690.10 DAY DISTRIBUTING
COST OF SALES -BEER
172226
9/11/2012
399.51 DROP -N -GO SHIPPING, INC
POSTAGE
172227
9/11/2012
72.64 DUNDEE
MISCELLANEOUS
172228
9/11/2012
1,199.16 E2 ELECTRICAL SERVICES INC
CONTRACT REPAIR & MAINTENANCE
172229
9/11/2012
49.78 ECONO FOODS
OPERATING SUPPLIES
172230
9/11/2012
987.02 ELECTRO WATCHMAN
OTHER CONTRACTUAL
172231
9/11/2012
1,235.98 EMERGENCY AUTOMOTIVE TECH
MACHINERY & EQUIPMENT
172232
9/11/2012
56.00 EVERHART, RITA
RECREATION ACTIVITY FEES
172233
9/11/2012
378.00 EXTREME BEVERAGE LLC
COST OF MIX & SOFT DRINKS
172234
9/11/2012
25.60 FARM -RITE EQUIPMENT
CENTRAL GARAGE REPAIR
172235
9/11/2012
205.96 FASTENAL COMPANY
RECEIVED NOT VOUCHERED
172236
9/11/2012
247.68 FIELDSTONE VINEYARDS
COST OF SALES -WINE
172237
9/11/2012
304.35 FIRE SAFETY USA, INC
SMALL TOOLS
172238
9/11/2012
424.00 FIRST CHOICE FOOD & BEVERAGE S
OPERATING SUPPLIES
172239
9/11/2012
73.81 G & K SERVICES
OPERATING SUPPLIES
172240
9/11/2012
5,338.20 GARICK CORPORATION
RECEIVED NOT VOUCHERED
172241
9/11/2012
264.10 GEB ELECTRICAL INC
CONTRACT REPAIR & MAINTENANCE
172242
9/11/2012
1,000.00 GILBERT, STEVE
ADVERTISING
172243
9/11/2012
558.54 H.A.R.T.
ACCRUED DEFERRED COMP
172244
9/11/2012
478.75 HACH COMPANY
EQUIPMENT PARTS
172245
9/11/2012
45.00 HAGER JEWELRY INC.
CONTRACT REPAIR & MAINTENANCE
172246
9/11/2012
128.85 HANSEN GRAVEL
SIGNS & STRIPPING MATERIALS
172247
9/11/2012
7,869.80 HANSON & VASEK CONSTRUCTION
CONTRACT REPAIR & MAINTENANCE
172248
9/11/2012
3,205.34 HAWKINS INC
CHEMICALS & PRODUCTS
172249
9/11/2012
619.75 HERNESS CONSTRUCTION LLC
REPAIR & MAINTENANCE SUPPLIES
172250
9/11/2012
1,208.87 HEWLETT-PACKARD CO
SMALLTOOLS
172251
9/11/2012
108.24 HILLYARD / HUTCHINSON
CLEANING SUPPLIES
172252
9/11/2012
430,684.41 HIERPE CONTRACTING
IMPROV OTHER THAN BLDGS
172253
9/11/2012
25.00 HOMETOWN SPORTS
UNIFORMS & PERSONAL EQUIP
172254
9/11/2012
254.36 HUTCH CAFE
OPERATING SUPPLIES
172255
9/11/2012
171.95 HUTCHINSON CO -OP
LANDSCAPE MATERIALS
172256
9/11/2012
8,438.62 HUTCHINSON CONVENTION & VISITO
LODGING TAX REIMBURSEMENT
172257
9/11/2012
1,194.00 HUTCHINSON GIRLS SOFTBALL ASSN
RECREATION ACTIVITY FEES
172258
9/11/2012
371.66 HUTCHINSON LEADER
PRINTING & PUBLISHING
172259
9/11/2012
1,229.95 HUTCHINSON WHOLESALE
CENTRAL GARAGE REPAIR
172260
9/11/2012
1,124.52 HUTCHINSON, CITY OF
UTILITIES
172261
9/11/2012
4,000.00 HUTCHINSON, CITY OF
MISCELLANEOUS
172262
9/11/2012
192.89 INTERNATIONAL SOCIETY OF ARBOR
OPERATING SUPPLIES
172263
9/11/2012
650.22 JACK'S UNIFORMS & EQUIPMENT
MACHINERY & EQUIPMENT
172264
9/11/2012
5,463.71 JEFF MEEHAN SALES INC.
ACCRUED COMMISSIONS PAYABLE
172265
9/11/2012
31,872.44 JOHNSON BROTHERS LIQUOR CO.
COST OF SALES -WINE
172266
9/11/2012
200.00 JORDAHL, JIM
OPERATING SUPPLIES
172267
9/11/2012
480.00 JUUL CONTRACTING CO
CONTRACT REPAIR & MAINTENANCE
172268
9/11/2012
598.51 KILIAN, ERIC
SAFETY SUPPLIES
172269
9/11/2012
150.81 KRAMES STAYWELL LLC
OPERATING SUPPLIES
172270
9/11/2012
1,559.35 KRIS ENGINEERING
EQUIPMENT PARTS
172271
9/11/2012
80.36 LEVINE, ERIC
TRAVEL SCHOOL CONFERENCE
172272
9/11/2012
540.00 LINDER BUS COMPANY
OTHER CONTRACTUAL
172273
9/11/2012
30,178.95 LOCHER BROTHERS INC
COST OF SALES -BEER
172274
9/11/2012
490.00 LOGIS
OTHER CONTRACTUAL
172275
9/11/2012
450.14 LYNDE & MCLEOD INC
RECEIVED NOT VOUCHERED
172276
9/11/2012
207.12 MAYTAG LAUNDRY & CAR WASH
PROFESSIONAL SERVICES
172277
9/11/2012
250.00 MCLEOD COUNTY COURT ADMINISTRj
OTHER REVENUES
172278
9/11/2012
285.00 MCLEOD COUNTY COURT ADMINISTR�
OTHER REVENUES
172279
9/11/2012
76.95 MCLEOD COUNTY SHERIFF'S OFFICE
PROFESSIONAL SERVICES
172280
9/11/2012
378.81 MEEKER COUNTY TREASURER
PROFESSIONAL SERVICES
172281
9/11/2012
193.09 MENARDS HUTCHINSON
EQUIPMENT PARTS
172282
9/11/2012
3,571.01 METRO ATHLETIC SUPPLY INC
OPERATING SUPPLIES
172283
9/11/2012
373.65 MILLNER HERITAGE VINEYARD & WI
COST OF SALES -WINE
172284
9/11/2012
225.00 MINNESOTA ASSN OF CEMETERIES
TRAVEL SCHOOL CONFERENCE
r--
172285
9/11/2012
7,481.00 MINNESOTA DEPT OF HEALTH
STATE WATER TESTING FEE
�/
172286
9/11/2012
10.00 MINNESOTA DEPT OF LABOR & INDU
LICENSES & TAXES
172287
172288
172289
172290
172291
172292
172293
172294
172295
172296
172297
172298
172299
172300
172301
172302
172303
172304
172305
172306
172307
172308
172309
172310
172311
172312
172313
172314
172315
172316
172317
172318
172319
172320
9/11/2012
9/11/2012
9/11/2012
9/11/2012
9/11/2012
9/11/2012
9/11/2012
9/11/2012
9/11/2012
9/11/2012
9/11/2012
9/11/2012
9/11/2012
9/11/2012
9/11/2012
9/11/2012
9/11/2012
9/11/2012
9/11/2012
9/11/2012
9/11/2012
9/11/2012
9/11/2012
9/11/2012
9/11/2012
9/11/2012
9/11/2012
9/11/2012
9/11/2012
9/11/2012
9/11/2012
9/11/2012
9/11/2012
9/11/2012
1,168.45 MINNESOTA DEPT OF TRANSPORTATI
PROFESSIONAL SERVICES
182.12 MINNESOTA PETROLEUM SERVICE
OPERATING SUPPLIES
400.00 MINNESOTA POLLUTION CONTROL AC
PERMITS
46.49 MINNESOTA STATE BAR ASSOC.
TRAVEL SCHOOL CONFERENCE
329.00 MINNESOTA SUPREME COURT
DUES & SUBSCRIPTIONS
3,045.40 MINNESOTA VALLEY TESTING LAB
OTHER CONTRACTUAL
53.25 MMBA
646.90 MNDRIVERSMANUALS.COM
9,407.14 MOTOROLA
4,097.50 MOXIE MEDIA
432.00 NCPERS LIFE INS.
399.93 NORTHERN BUSINESS PRODUCTS
240.82 NORTHERN SAFETY TECHNOLOGY
193.55 NORTHERN STATES SUPPLY INC
388.88 NORTROM, ALICIA
4,137.89 NU- TELECOM
49.72 O'REILLY AUTO PARTS
54.53 OFFICE DEPOT
100.00 PARKS, RECREATION & COMM ED
6,098.81 PAUSTIS & SONS WINE CO
150.00 PELLINEN LAND SURVEYING
16.09 PENKE,JACKIE
26,237.36 PHILLIPS WINE & SPIRITS
440.67 PLUNKETS PEST CONTROL
1,500.00 POSTMASTER
1,467.39 PRO CARE SERVICES INC
7.29 PROMAXX TRUCK PARTS
27.78 QUADE ELECTRIC
213.70 QUILL CORP
772.71 REFLECTIVE APPAREL FACTORY INC
10,778.31 REINER ENTERPRISES, INC
156.50 RELIABLE OFFICE SUPPLIES
19,343.00 RICK AHLGREN CONSTRUCTION LLC
539.00 RUNNING'S SUPPLY
OPERATING SUPPLIES
OPERATING SUPPLIES
COMMUNICATION MAINTENANCE
PROFESSIONAL SERVICES
ACCRUED LIFE INSURANCE
OPERATING SUPPLIES
MACHINERY & EQUIPMENT
EQUIPMENT PARTS
TRAVEL SCHOOL CONFERENCE
COMMUNICATIONS
CENTRAL GARAGE REPAIR
OFFICE SUPPLIES
OPERATING SUPPLIES
COST OF SALES-LIQUOR
PROFESSIONAL SERVICES
SMALL TOOLS
COST OF SALES-WINE
CONTRACT REPAIR & MAINTENANCE
POSTAGE
CONTRACT REPAIR & MAINTENANCE
EQUIPMENT PARTS
BUILDING REPAIRS
CLEANING SUPPLIES
SAFETY SUPPLIES
FREIGHT
OFFICE SUPPLIES
HRA TRANSFER
OPERATING SUPPLIES
172321
9/11/2012
878.18 SAM'S CLUB
FOOD PRODUCTS- CONCESSION
172322
9/11/2012
346.71 SCENIC VALLEY WINERY
COST OF SALES -WINE
172323
9/11/2012
59.98 SCHERMANN, SHANNON
UNIFORMS & PERSONAL EQUIP
172324
9/11/2012
2,827.10 SCHMELING OIL CO
MOTOR FUELS & LUBRICANTS
172325
9/11/2012
25.00 SCHUMANN, CARRIE
RECREATION ACTIVITY FEES
172326
9/11/2012
64.13 SCOTT'S WINDOW CLEANING SERVIC
CONTRACT REPAIR & MAINTENANCE
172327
9/11/2012
8,988.10 SEH
PROFESSIONAL SERVICES
172328
9/11/2012
89.95 SHERRILL INC.
SMALLTOOLS
172329
9/11/2012
151.23 SIMPLEXGRINNELL LP
CONTRACT REPAIR & MAINTENANCE
172330
9/11/2012
95.50 SORENSEN'S SALES & RENTALS
RECEIVED NOT VOUCHERED
172331
9/11/2012
9,700.99 SOUTHERN WINE & SPIRITS OF MN
COST OF SALES- LIQUOR
172332
9/11/2012
2,267.71 SPRINT
COMMUNICATIONS
172333
9/11/2012
1,043.76 STAPLES ADVANTAGE
OPERATING SUPPLIES
172334
9/11/2012
2,025.17 STEWARD ENTERPRISE INC
EQUIPMENT PARTS
172335
9/11/2012
129.37 STRATEGIC EQUIPMENT
OPERATING SUPPLIES
172336
9/11/2012
233.36 TEK MECHANICAL
BUILDING REPAIRS
172337
9/11/2012
312.74 TOWN & COUNTRY GLASS
CENTRAL GARAGE REPAIR
172338
9/11/2012
44.64 TWO WAY COMMUNICATIONS INC
RECEIVED NOT VOUCHERED
172339
9/11/2012
760.86 USA BLUE BOOK
EQUIPMENT PARTS
172340
9/11/2012
74.00 USI EDUCATION & GOVERNMENT SAL
OFFICE SUPPLIES
172341
9/11/2012
1,183.35 USPS- HASLER
POSTAGE
172342
9/11/2012
139.90 VERTECH SOLUTIONS & SERVICES
CONTRACT REPAIR & MAINTENANCE
172343
9/11/2012
16,596.73 VIKING BEER
COST OF SALES -BEER
172344
9/11/2012
1,444.85 VIKING COCA COLA
FOOD PRODUCTS - CONCESSION
172345
9/11/2012
620.50 VINOCOPIA INC
COSTOF SALES -WINE
172346
9/11/2012
43.78 WAL -MART COMMUNITY
OPERATING SUPPLIES
172347
9/11/2012
1,517.53 WASTE MANAGEMENT OF WI -MN
UTILITIES
172348
9/11/2012
2,158.00 WEBB PALLET
RECEIVED NOT VOUCHERED
172349
9/11/2012
9,919.00 WESTAFER ENTERPRISES
OTHER CONTRACTUAL
172350
9/11/2012
3,080.25 WINE COMPANY, THE
COST OF SALES -WINE
172351
9/11/2012
1,250.00 WINE MERCHANTS INC
COST OF SALES -WINE
(�
172352
9/11/2012
19,901.18 WIRTZ BEVERAGE MINNESOTA
COST OF SALES- LIQUOR
172353
172354
9/11/2012
9/11/2012
258,008.49 WM MUELLER & SONS - SEPARATE C
'N
IMPROV OTHER THAN BLDGS
1,537.50 WOOD PALLETS, INC.
RECEIVED NOTVOUCHERED
172355 9/11/2012
2,398.55 WORK CONNECTION, THE
172356 9/11/2012
200.00 WRIGHT COUNTY COURT ADMIN
172357 9/11/2012
100.00 WRIGHT, LEE
1,108,948.15 Grand Total
Payment Instrument
Totals
Check Total
1,108,948.15
Total Paymenti
1,108,948.15
OTHER CONTRACTUAL
OTHER REVENUES
UNIFORMS & PERSONAL EQUIP
N
TO: Mayor & City Council
FROM: Kent Exner, DPW /City Engineer
RE: Discussion of MnDOT TH 7/22 Box Culvert Replacement Feasibility Report
DATE: September 11, 2012
City staff recently received the final draft of MnDOT's TH 7/22 Box Culvert Replacement Feasibility Study. At this
point, the Resource Allocation Committee reviewed this document at their recent September 4" meeting and
recommended that a review ofthis information and corresponding project status update be provided at an upcoming City
Council meeting. Thus, at the City Council meeting, City staff will provide a brief review of the attached document and
be available to answer specific questions.
We recommend that the attached documents be approved.
cc: Jeremy Carter, City Administrator
)) LQ--)
�® Minnesota Department of Transportation
District 8 Headquarters
2505 Transportation Road
°j Wilmer, MN 56201
Memo
TO: Kent Eimer, P.E.
City of Hutchinson, Public Works Director
FROM: Ryan Barney, P.E. -
MnDOT, District 8 leg
District Design Engineer
DATE: August 24, 2012
Office: 320 -231 -5195
800 - 657 -3792
Fax: 320 - 214 -6305
SUBJECT: Feasibility Study
City Proposed Culvert Replacement and Grade Raise for Watercraft Passage
TH 22, CS 4308, RP 123.96
The intent of this memo is to discuss the risks and responsibilities associated with combining a
City requested box culvert enlargement project with State Pavement Preservation Project SP
4308 -32 on TH 22. State project 4308 -32 is a 4 -inch bituminous overlay from Shady Ridge Road
west to the junction of THT This project is scheduled for fiscal year 2014 with a letting date of
12120/2013. It is also the goal of this memo to help facilitate the discussion of whether the box
culvert improvements are feasible and have the validity to stand on their own. The main points of
this feasibility study will be to summarize the following:
A. Details of the infield improvements needed to reconstruct the crossing.
B. Involved parties and information needed to complete a biddable plan set
C. List of risks associated with the project
D. Preliminary Cost Estimate, for discussion purposes
E. Discussion of Schedule and Responsibilities
F. Summary of Information
Proposed Improvements
It is our understanding that the City's request is to replace the existing 10'x8' box culvert beneath
Trunk Highway 22 (TH 22) at RP 123.96, with a 18'x12' box culvert, in order to better facilitate
watercraft travel between Campbell and Otter Lake. Please see the enclosed location map.
In order to determine the opening size and associated grade raise, the following information and
assumptions where used:
1. The proposed culvert will be constructed at the same invert elevation as the existing
culvert,.
2. The proposed culvert will be constructed in the same location as the existing culvert.
3. The clearance of the newly constructed MnDNR bridge on the adjacent bike trail will be
adequate for the TH22 crossing.
4. The width of the culvert, as requested by the City, is 16 -feet
5. The minimum cover used at the centerline of the box culvert is 3 -feet.
6. The proposed highway inslopes for the grade raise area are 1:5 (v:h), establishing a
clearzone of 42 -feet from the edge of drivelane.
With this information the road would need to be raised approximately 3.5 -feet at the centerline of
the box culvert. Please a" the enclosed cross - section at the culvert. The grade raise would �\
then taper back to the existing road profile approximately 1100 -feet on either side of the culvert .) I J
N'
TH22/7 Box Culvert RP 123.96
Feasibility Study
August 24, 2012
Please see the enclosed exhibits illustrating the plan view, as well as the existing and proposed
centerline profiles.
As mentioned above the highway inslopes and clearzone are estimated at 1:5 (v:h) and 42 -feet
respectfully. These dimensions calculate out to a culvert length of approximately 10 8-feet
between the tops of the culvert opening and an additional 44 -feet for aprons (please note that a
headwall option could be used to reduce the length of the apron, but with increased cost). The
proposed culvert would lengthen by approximately 30 -feet to the new opening on each side of
the road. Due to the proposed length that boats would be required to travel through this opening,
108 -feet, the option of a bridge was discussed, but rejected on grounds of safety and long term
maintenance. In discussions with our maintenance forces this is already an area of concern
when it comes to snow and ice operations. Introducing a bridge along with extended guardrail
from all four quadrants of a bridge would exacerbate drifting and hazardous conditions, along
with introducing a road side obstruction in guardrail itself. Long term maintenance in regards to
snow and ice operations, guard rail upgrades and repair, and bridge inspection and maintenance
would also increase substantially with a bridge.
The additional length on the proposed culvert will also constitute filling of a small portion of the
lake on each side of TH22. This filling along with the reconstruction of the culvert will require the
approval of the Minnesota Department of Natural Resources and Army Corps of Engineer
through permitting. Peter Leete, the MnDNR permit liaison with MnDOT was contacted to
discuss the possible upcoming project, and get his Initial thoughts. Mr. Leete thought it would fall
under the MnDNR General Permit, which can typically be processed within 60-90 days. Based
upon that general discussion regarding the box culvert improvements, it appears the timeline for
permitting through the MnDNR would be feasible, but only the formal review process will fully
flush out any issues. It is recommended to apply for permits as soon as possible, but no later
than 9- months from letting, as any regulatory comments will need to be incorporated in the plans.
Mike Setering, with the Army Corps of Engineer was also contacted with similar comments, that
it should fall within their general permit, and that these projects are fairly common.
Construction limits and right -of -way (RAN) impacts will need to be calculated for this project. To
date, preliminary cross - sections have been developed to determine construction limits as well as
the amount of fill needed to raise the road profile. From our review of the current construction
limits, it appear the proposed improvements will encroach onto the Luce Line Recreational Trail
along the south side of TH 22, creating potential 4(f) and 6(f) impacts.
The Section 4(f) legislation as established under the Department of Transportation Act of 1966
provides for protection of publicly owned parks, recreational areas, historic sites, and wildlife or
water fowl production areas from conversion to other use. The FHWA will not approve funding
for a project that converts these resources to highway use unless a determination is made that
there is no feasible and prudent alternative to the conversion of the property, and the action
includes all possible planning to minimize harm to the property from such use.
Acquisition of land from a recreational facility developed with LAWCON funds, as this is, would
create 6(f) impacts. These impacts typically require that the purchaser compensate the
recreational facility with land equal to or greater than the value (both in dollars and recreational
value) of the land removed from the existing system. As stated on the MnDNR website, °Any
lands acquired or developed with assistance from the Land and Water Conservation Fund grant
Program (LAWCON) must be retained solely for outdoor recreation. No other use can be made
of these lands without prior written approval of the National Park Service. The Service will
consider requests only if all practical alternatives have been evaluated and rejected on a sound
An Equal Opportunity Employer I )Lam)
O 0 0 0 0 O
TH22/7 Box Culvert RP 123.96
Feasibility Study
August 24, 2012
basis and replacement lands of equal or greater fair market value and reasonably equivalent
usefulness are acquired and dedicated to outdoor recreation. This retention requirement and the
process for converting funded lands are published in 36 CFR Part 59.' In talking with Kristy Rice,
with MnDNR Trail & Waterways out of Hutchinson, it did not appear that this would be a major
issue, but it cannot be fully determined until the exact details of the Improvements are known and
the amount and location of land needed. This will be a risk that is carried until those details are
worked out.
Soil borings have been completed by MnDOTs Central Office Foundations unit, in order for them
to develop recommendations for the box culvert foundation and the effect of increased fill on the
underlying highway soils through the grade raise. The soil borings for the box culvert and road
grade raise substantiated the assumption that poor soils are present around the culvert and
along the highway. The foundation recommendation reviewed 3 options for remediation at the
box culvert which included: surcharging the area before the culvert is installed, support the
culvert with piles, or a 10 -foot subcut beneath the culvert and back filled with granular material.
The Foundation Report recommends the 10 -foot subcut and backfill with granular material due to
its shorter time frame and more economical cost. Surcharging is still a viable option if it is felt
that it fits with the City's budgetary timeframe, grade raise soils remediation technique, and
construction staging. The over excavation and backfill option was used for the preliminary cost
estimate.
The Foundations Report also found that a 3 -foot grade raise would produce settlement in the 2 to
3 inch range. If this problem is not mitigated, the roadway will experience distress that might
cause the road to subside. Three options where considered to mitigate the risk of settlement,
which are as follows: Lightweight fill (geofoam approximately $750,000), 5 -foot surcharge above
the proposed profile for 30 -days ($75,000), or keep the grade raise to less than 1 -foot, which
would reduce the potential for settling enough to eliminate any foundation remediation on the
highway. Assuming some remediation is necessary, the preferred option is surcharging as 4 is
more economical than lightweight fill and it maintains a natural soil base conducive to any future
work. Reducing the grade raise as much as possible should also be reviewed during detail
design to limit surcharging and cost.
MnDOTs Central Office Hydraulics Section has completed the hydraulic recommendation and
verged that a 18'x12' box culvert is more than an adequate opening size at this location.
The method of construction will be of interest to the regulatory agencies, as well as be an
influence on the cost of the project. Although some of the construction methods will be the
contractor's option, it is assumed that a coffer dam, probably made from sheet piling, will be
needed to excavate, prep the foundation, construct the box culvert, back fill, and stabilize the
area prior to equalizing the water surface elevation and removing the sheet pile. The use of sheet
pile is assumed in the cost estimate. This operation will also require dewatering and bypass
pumping.
The reconstruction of the box culvert will require a detour. A detour could physically have been
accomplished in FY2013, but it would have started to minimize the available routes around this
region, which would have substantially hamper local travel as well as freight movement through
this corridor. Local detours for FY2013 are already planned for the TH4 reconstruction project
through the City of Cosmos, TH15/CR115 round - about south of Hutchinson, and the potential
exists for the South Grade Road bridge reconstruction southwest of town. FY 2014 will also
have a detour on TH22f7, as the north junction of TH22 and TH7 northwest of Hutchinson will be
reconstructed (this would have created back to back years of detouring on this route). Please see
An Equal Opportunity Employer %�°1 � ' 1 f
�J
O
0 r 0 0 O 0 c
TH22/7 Box Culvert RP 123.96
Feasibility Study
August 24, 2012
the enclosed exhibits showing the local and regional proposed construction impacts around the
area for FY2013. With these and the other risks stated above it was discussed and concurred by
the City that moving the bituminous overlay to FY2014 was in the best interest of the project and
timeline for any City's waterway crossing improvements.
Responsibilities and Schedule (FY2014)
As a City initiated project, it is expected that the City be the lead agency on the box culvert and
grade raise design and the main contact for the associated project impacts. These responsibilities
will include, but are not limited to, wetland delineation, utility coordination, permitting, public
involvement and input, construction limits for the box culvert, RNV acquisition, permitting, eta As a
FY2014 project, with a letting date of 12120/2013, the following timeline may be used to help
deliver the improvements. The tasks and responsible party would be completed as follows:
April 18, 2012 Hydraulic Recommendation — MnDOT CO — Complete
June 18, 2012 Foundation Recommendation — MnDOT CO - Complete
September 28, 2012 Delineate Wetlands — City of Hutchinson (or before end of growing season)
October 31, 2012 Deadline for City Commitment In the form of a Council Resolution
that they would like to move forward with the Waterway Crossing
Improvements.
After a passed resolution the City and State would put together a
Memorandum of Understanding (MOU) to help better define each
other's roles and help frame the cooperative agreement that would
come later in the process.
December 20, 2012 Send in Permit Applications through MnDOT D8 — City of Hutchinson
This also includes the preparation of any 4(f) documentation and mitigation
for 6(f) impacts.
September 13, 2013 100% Culvert Plan Turn in to District 8 — City of Hutchinson
Includes: Full plan set for culvert replacement, grade raise, etc., Approved
Permits, RIW certificate or all RNV acquired, Utility coordination certificate,
quality management process checklist, etc.
September 20, 2013 Project Turn-in to CO with S.P. 4308 -32 — MnDOT District 8
December 20, 2013 Project Letting - MnDOT CO
The MOU will also help schedule out a more detailed timeline for items such as 30 %, 60 %, and
90% review by District 8 and the CO Bridge Office. The City will also manage the construction
limits and RNV acquisition in association with the detail design and disturbance limits.
Cost Estimate
The preliminary construction cost estimate for the box culvert improvement and grade raise is
considered draft and for discussion purposes only. The City will be responsible for developing
their own cost estimate in order to determine if the improvements fit within their budget. With that
An Equal Opportunity Employer I ) LO—)
0 0 _ © 0 0 O
TH22/7 Box Culvert RP 123.96
Feasibility Study
August 24, 2012
said, the preliminary construction cost estimate for the box culvert improvements and grade raise
where approximated at $1,100,000 to $1,500,000 (FY2014). The range is due to the current
unknowns and the costs associated with them. As previously discussed MnDOT is willing to
contribute the amount allocated for pavement upgrades in association with State Project 4308 -32
through this area, which is approximately $145,000 (FY2014). All other costs related to the
upgraded waterway crossing and profile grade raise will be the City's responsibility. The
discussed costs are for construction only and do not reflect other cost such as engineering, RN/,
permitting, eta
Summary
In summary, the move of State Project 4308 -32 to a FY2014 letting date has allowed some
additional time for discovery and mitigation of the above mentioned risks. Even so, the decision
from the City to move forward will need to be accomplished soon to allow for adequate time for
any RAN needs, permitting, project review and discussion, etc.
If the City decides to move forward their deliverable will be a plan set for the area that
encompasses the grade raise and culvert improvements and the associated special provisions,
along with the additional information stated in the "Responsibilities and Schedule' section. The
City's plan set, with its own State Project number, would be tied to District 8's pavement
preservation project, in order for it to be let as one project with the same contractor.
With the City as the lead on the box culvert and grade raise design, they will be able to better
manage the timeline from their funding sources, the permitting agencies, and other involved
parties that will have a voice in the decision making process. This will also allow the City to keep
their finger on the pulse of the cost and any implications that design decisions or comments may
have on that cost. As previously stated in the schedule, the City will need to commit to the
proposed improvements in the form of a City Council Resolution by October 31", 2012 in order to
move forward with the crossing improvements in conjunction with State Project 4308 -32.
An Equal Opportunity Employer 1 �)
O 0 CD 0 O
NEW BOX CULVERT AT SRN 8879
REGRADS FROM STA. 948 +75 TO STA. 971 +50 - 2275'
DRAFT COST ESTIMATE
ITmI
NCR
DRSCRIPTION
OMITS
MN /DOT
PRWRCT
W/o BOA
BSTIMATRD
OOANTITIR MiTB
BOA CULVRT
UNIT COST
MOT
2021.501
MOBILIZATION
LUMP SUN
1
2104.501
REMOVE BOX CULVERT
LIN PT
44
W-0
---77791rou
2104.505
REMOVE PAVEMENT
SO YD
5561
5.50
30,555.50
2104.505
REMOVE BITUMINOUS SHOULDER PAVEMENT
SO YD
5056
1.59
8,039.04
2104.511
SAWING CONCRETE PAVMaNT PULL DEPTH
LIN PT
44
2105.604
GEOTEXTILE FABRIC TYPE 4
SO YD
750
2106.607
EXCAVATION - COMMON
CU YD
3722
2106.607
COMMON EMBANEMENl CV
CU YD
8426
2106.607
EXCAVATION - COM40N REMOVE SURCHARGE
CU YD
12000
2106.607
COMMON EOIDANRDffiiT CV SURCHARGE
Cu YD
12000
2106.607
EXCAVATION - MUCR beneath box cuvlert
CU YD
1680
.0
2211.501
AGGREGATE EASE CLASS 5
TON
10237
2360.501
TYPE SP 12.5 WEARING COURSE MIX (3,B)
TON
2224
2836
2412.511
16X12 PRECAST CONCRETE BOX CULVERT
LIN FT
104
2412.512
16X12 PRECAST CONCRETE BOX ENO SECT
EACH
2
2451.01
STRUCTURE EXCAVATION CLASS C
CU YD
1500
2451.511
COARSE FILTER AGGREGATE MOD C4
CU YD
1880.00
2511.501
RANDOM RIPRAP CLASS III
CU YD
222
2563.601
TRAFFIC CONTROL
LUMP SON
1
2573.502
SILT FENCE TYPE MACHINE SLICEZ
LIN FT
4550
2573.505
FLOTATION SILT CURTAIN TYPE STILL WAT
LIN PT
400
2575.501
SEEDING
ACRE
2.6
2575.502
BE= MIXTURE 250
POUND
182
2575.511
MULCH MATERIAL TYPE 1
TON
5.2
2575.519
DISK ANCHORING
ACRE
2.6
2575.532
FERTILIZER TYPE 1
POUND
520
21 201
COPPER DAM
SF
8000
M seed Items a 154 identitied Items
L S
1
Costs displayed are construction costs only and do
not include other project delivery costa such as
engineering, permitting, R /W, etc.
-Raw Letting (2012)
$1,157,000.00
-Raw Letting (2014)
$1,273,000.00
•Contigancy Ask Shaer 2014
$99,000.00
4w Letting ♦ Contlgenny 42014
$1,372,000.00
.NmOT 9ltara Sn 2013
$145,000.00
Estimated City Construction
Cost PT
Low
al, 02,eoo.o
B1 k
$l,5120 o,000.D
�It--O-)
TH 7/22 Box Culvert Feasibility Summary— 9/11/12
is MnDOT Report Key Points
• Project is feasible with a 16' x 12' x 108' replacement structure (approximately twice the existing
length) within the proposed 2014 MnDOT TH 7/22 bituminous mill /overlay project.
• Construction limits and associated right -of -way impacts and property acquisition will need to be
addressed.
• Due to potential DNR property impacts and LAWCON funds being utilized to develop the Luce
Line Trail corridor, Section 4(f) and 6(f) recreational /park land compensation /remediation
requirements would apply.
• Soil borings and the corresponding foundations report indicate that a 10 -foot subcut with
granular backfill would be necessary to eliminate suspect subgrade soils.
• Hydraulic capacity of the structure at the proposed location would be adequate.
• A coffer dam (most likely with sheet piling), dewatering and bypass pumping will be necessary to
acceptably construct the proposed structure.
• A TH 7/22 detour will be necessary to complete the proposed project. Thus, MnDOT decided to
postpone their project from 2013 to 2014 to potentially accommodate the replacement of this
structure.
• If the box culvert replacement and associated roadway grade raise are proceeded with, the City
would be the lead agency for these improvements and be responsible for wetland delineations,
utility coordination, permitting, public involvement /input, construction limits impacts, R/W
acquisition, permitting, etc.
• Established MnDOT project delivery timeframes described below:
• October 31, 2012 — City Council Resolution (preliminary design effort/info & wetland
delineations ?) and associated Memorandum of Understanding development
• December 20, 2012 — permit applications and environmental documentation /mitigation
• September 13, 2013 — plan and specifications submittal to MnDOT District 8
• December 20, 2013 — MnDOT Central Office project letting
• MnDOT- prepared preliminary cost estimate has been provided to the City and shows the
following information:
• MnDOT cost participation share of $145,000 (estimated cost of proposed mill /overlay)
• Total Project of $1,372,000
• City construction cost of $1,100,000 — $1,500,000
o Construction estimate contingencies of $250,000
o Estimated costs are construction only and do not include other project delivery costs
such as engineering (design /inspection /administration), permitting, R /W, etc.
Other Considerations
• LCCMR (ENRTF grant) - $250,000 pending 2013 State Legislature approval
• LCCMR required work plan is due October 2, 2012
• • DNR not willing to contribute funds /grants to facility owned by another State agency (MnDOT)
• MnDOT unwilling to recognize potential benefits of box culvert replacement and capping
potential funding at the estimated cost of the mill /overlay over the impacted roadway length
• City preliminary engineering /cost estimating estimated to cost $15,000 - $20,000
/1W
CITY OF HUTCHINSON
RESOLUTION NO. 14049
CITY OF HUTCHINSON, MINNESOTA
SETTING 2013 PRELIMINARY TAX LEVY
FOR
SPECIAL TAXING DISTRICT
HUTCHINSON REDEVELOPMENT AUTHORITY
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA
THAT the City of Hutchinson hereby establishes a special taxing district
for the purpose of Hutchinson Housing Redevelopment Authority
(Hutchinson HRA) and the financing of such district as authorized under
Minn. Stat. 469.033
WHEREAS the Minn Stat 469.033 authorizes a levy to be set for an HRA special tax of
.000185 times taxable market value of the city.
AND for 2013 the authorization yields: .000185 x $828,562,800 = $153,284; the HRA
Board requests for 2013 a levy of $150,000
THAT the City of Hutchinson hereby establishes a preliminary tax levy for
the above named special taxing district of :
Adopted by the City Council this 11th day of September 2012
ATTESTED:
Jeremy J. Carter
City Administrator
$150,000
Steve W. Cook
Mayor
11(6)
CITY OF HUTCHINSON
RESOLUTION NO. 14050
CITY OF HUTCHINSON, MINNESOTA
SETTING 2013 PRELIMINARY TAX LEVY
FOR
SPECIAL TAXING DISTRICT
HUTCHINSON ECONOMIC DEVELOPMENT AUTHORITY
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA
WHEREAS the City of Hutchinson hereby establishes a special taxing district
for the purpose of Hutchinson Economic Development Authority
(Hutchinson EDA) and the financing of such district as authorized under
Minn. Stat. 469.107
WHEREAS the Minn Stat 469.107 authorizes a levy to be set for an EDA special tax
of .0001813 times taxable market value of the city.
AND for 2013 the authorization yields: .0001813 x $828,562,800 = $150,218; the
EDA Board requests for 2013 a levy of $150,218
THAT the City of Hutchinson hereby establishes a preliminary tax levy for
the above named special taxing district of:
Adopted by the City Council this 11th day of September 2012
ATTESTED:
Jeremy J. Carter
City Administrator
$150,218
Steve W. Cook
Mayor
11 Cc)
CITY OF HUTCHINSON
RESOLUTION NO. 14051
2013 PRELIMINARY TAX LEVY FOR CITY OF HUTCHINSON, MINNESOTA
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA
THAT A NET tax levy for the City of Hutchinson for 2013 is hereby set in the amount
of: $6,641,852
The detail for this levy is as follows:
LEVY Amt.
General Fund 4,568,335
Improvement Bonds
2002
90,500
2003
238,000
2004
566,828
2005
387,759
2006
105,228
2007
38,163
2008
128,805
2009
151,050
2010
77,177
2011
157,724
2012
150,000
Levy Reduction - Debt Management Plan
(17,717)
Total Improvement Bonds
$ 2,073,517
TOTAL TAX LEVY $ 6,641,852
Adopted by the City Council this 11th day of September 2012
ATTESTED:
Jeremy J. Carter
City Administrator
Steve W. Cook
Mayor
I � La)
MINUTES
Regular Meeting — Hutchinson Utilities Commission
Wednesday, July 25, 2012
Call to order — 3:00 p.m.
President Bordson called the meeting to order. Members present: President Dwight
Bordson; Secretary Leon Johnson; Commissioner Monty Morrow; Commissioner
Anthony Hanson; Attorney Marc Sebora; General Manager Michael Kumm. Member
absent: Vice President Craig Lenz.
1. Approve Minutes of: June 25, 2012 Special Meeting and June 27, 2012
Regular Meeting
The minutes of the June 25, 2012 special meeting were discussed. GM Kumm
wanted to publicly thank Jared Martig for providing the case study for the bond
refinance savings. A motion was made by Secretary Johnson, seconded by
Commissioner Hanson to approve the minutes. Motion was unanimously carried.
The minutes of the June 27, 2012 regular meeting were discussed. The Board
received a request from Mayor Steve Cook to amend the minutes to include the
following verbiage at the end of the unfinished business item "Discuss City
Administrator / Ex- Officio HUC Board Member ": ', and that the ex- officio would
serve when a council member is not serving as a member of the commission. Also,
at the end of the July 10t' council meeting the Council did discuss possibly
changing the City Charter to remove the Council's ability to appoint a council
member to HUC and the Council unanimously felt it was important to retain that
right.' A motion was made by Commissioner Morrow, seconded by Commissioner
Hanson to approve the amended minutes. Motion was unanimously carried.
2. Ratify Payment of Bills for June 2012
The June 2012 payables were discussed. A motion was made by Secretary
Johnson, seconded by Commissioner Morrow to ratify the payment of bills in the
amount of $3,790,771.24 (detailed listing in payables book). Motion was
unanimously carried.
3. Approve Financial Statements /Budget Year to Date
GM Kumm presented the June 2012 financial statements /budget year -to -date.
After discussion, a motion was made by Commissioner Hanson, seconded by
Secretary Johnson to approve the financial statements /budget year -to -date. Motion
was unanimously carried.
4. Review Policies and Requirements Booklet
GM Kumm presented policies and requirements booklet, sections: Hutchinson
Utilities Commission; policies and requirements brochure; and establishing a new
electric /natural gas account. This is part of our policy review and no changes are
requested at this time.
1
1 3-(0-)
5. Approve Changes to Exempt and Non - Exempt Handbooks
GM Kumm presented changes to the exempt and non - exempt handbooks,
sections: jury duty; volunteer fire or rescue squad duty; and retirement program.
The changes were made to clean up verbiage. A motion was made by Secretary
Johnson, seconded by Commissioner Hanson to approve the changes to the
exempt and non - exempt handbooks, sections: jury duty; volunteer fire or rescue
squad duty; and retirement program. Motion was unanimously carried. (Changes
attached.)
6. Approve After Hours Reconnection Policy
At the June 27 regular commission meeting, GM Kumm presented a draft of the
After Hours Reconnection Policy recommended by staff for the Board to review.
The Board suggested changing 'and from 9:00 p.m. to 7:30 a.m.' to 'nor from 9:00
p.m. to 7:30 a.m.' The Board also added the sentence 'Payments must be made
prior to reconnecting utilities.' to the last paragraph. After discussion, the Board
tabled the policy and until the next regular commission meeting.
7. Approve Requisition #4986 for Installation of Hutchinson Utilities' Brownton
Interconnect Facilities
John Webster presented requisition #4986 for installation of Hutchinson Utilities'
Brownton interconnect facilities from Q3 Contracting in the amount of $36,013.
After discussion, a motion was made by Commissioner Morrow, seconded by
Secretary Johnson to approve requisition #4986 for installation of Hutchinson
Utilities' Brownton interconnect facilities from Q3 Contracting in the amount of
$36,013. Motion was unanimously carried. (Requisition attached.)
8. Division Reports
Finance — Jared Martig
Nothing to report
Gas — John Webster
• This afternoon, there was a natural gas line hit on 5'" Avenue which was the
first incident this year. No injuries were reported.
100% reimbursement received from FEMA for damaged facilities in the July
2011 storm.
Thursday evening's presentation meeting with City of Brownton cancelled;
United Farmers Cooperative was not prepared yet.
Purchased another strip of natural gas for an 8 -year deal at $5.04 from
November 2013 to October 2021.
Electric — Steve Lancaster
Nothing to report
2
1)_ )
9. Legal Update
As a follow up to the June 27, 2012 regular commission meeting, Attorney Sebora
reported back to the Board with a draft of changes to the HUC By -Laws by adding
a section called, "Cooperation with City." This section addresses: 1) the City
Administrator attending all commission meetings; and 2) shared services between
the City of Hutchinson and Hutchinson Utilities Commission. The Board will review
the changes to the HUC By -Laws and discuss them in the next regular commission
meeting.
Attorney Sebora also drafted a shared
HUC. The contract is being reviewed by
to HUC for review and approval.
Unfinished Business
services contract between the City and
City directors and will then be forwarded
Discuss Potential Capacity Sale
GM Kumm gave an update on selling capacity to an interested party.
Discuss Credit Card Payments
GM Kumm discussed working on restricting credit card payments to residential
customers only and no commercial or industrial customers as it is costing HUC
a substantial amount of money in processing fees. Commissioner Hanson
suggested looking into the recent lawsuit settlement which would allow
businesses to charge customers an extra fee for paying with a credit card. GM
Kumm will have staff research and report back to the Board at the next regular
commission meeting.
• Discussion Regarding Pre -Pay for Natural Gas
GM Kumm and John Webster continue to work on pre -pay for natural gas
which would result in an annual savings of approximately $135,000.
Schedule Strategic Planning Meeting
In June's regular commission meeting, President Bordson requested
Commissioners submit strategic planning discussion items to Kim Koski and
GM Kumm. The items have been compiled and grouped together in one
document. A motion was made by Secretary Johnson, seconded by
Commissioner Hanson to schedule Wednesday, August 29 from 8:00 a.m. to
11:00 a.m. for a strategic planning workshop with the location to be determined.
Motion was unanimously carried.
Intellectual Property Committee — Patent
President Bordson discussed HUC pursued getting the rights for the statistical
model back from the software company. The patent study has been turned over
to Attorney Sebora to manage accordingly and work with David Fairbairn of
Kinney & Lange Law Firm. A motion was made by Secretary Johnson,
seconded by Commissioner Hanson to enter into an agreement with David
Fairbairn of Kinney & Lange Law Firm to work with Attorney Sebora on the
patent study.
a, (-g,-)
Policy on Disposal of Surplus Property
Commissioner Hanson inquired about the update on the changes on this policy.
Jared Martig and Attorney Sebora are meeting next week to work on the policy.
The changes will then be presented to the Board for approval.
New Business
There being no further business, a motion was made by Commissioner Hanson,
seconded by Commissioner Morrow to adjourn the meeting at 4:08 p.m. Motion was
unanimously carried.
ATTEST:
Dwight Bordson, President
4
Leon Johnson, Secretary
� a19--)
f RA
Hutchinson Housing &
Redevelopment Authority
Regular Board Meeting Tuesday, July 17, 2012, 7:00 AM
Minutes
1. CALL TO ORDER: Vice Chairman Joel Kraft called the meeting to order. Members Present: Bill
Arndt, LaVonne Hansen, and LouAnn Holmquist. Staff Present: Jean Ward and Judy Flemming.
2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON JUNE 19, 2012
LaVonne Hansen moved to approve the Minutes of the regular board meeting as written. LouAnn
Hansen seconded and the motion carried unanimously.
3. FINANCIAL REPORTS
a. Bill Arndt moved to approve the City Center General Fund payments of $50,327.74 for checks
8109 to 8128 and consideration of June 2012 City Center Financial Statements. LouAnn Holmquist
seconded and the motion carried unanimously.
b. Bill Arndt moved to approve the Park Towers payments of $38,745.73 for checks 12035 to 12062
and consideration of Park Towers May 2012 Financial Statements. LouAnn Holmquist seconded
and the motion carried unanimously.
4. PARK TOWERS UPDATE
a. Occupancy Update — currently there are no vacancies.
b. Update on bedbug incident. Total treatment plan cost $1050.00. They are eradicated.
c. HUD visit July 24, 2012.They will walk through the building and look at the ARRA (Parking Lot
Project) records.
5. UPDATE ON 400 LYNN ROAD
Value gap is estimated around $47,000 including the HRA developer fee.
6. 734 SOUTHVIEW DRIVE UPDATE
The 3 anchors were installed to the bowing basement wall. Judy Flemming is working on getting the
subcontractors in order so the High School students can start the rehab this fall.
MAXFIELD STUDY PROPOSAL ADDITIONS H4 AND H5
Jean Ward and Dan Jochum will be meeting Matt Mullins from Maxfield on July 26`h
8. 2012 SCDP APPLICATION
LouAnn Holmquist moved to approve Resolution 42012 -7 to approve SCDP Administrative
Contract between City of Hutchinson and Hutchinson HRA and to approve SCDP Procedural
Guidelines for the NE and SW Neighborhoods. LaVonne Hansen seconded and the motion carried
unanimously.
9. UPDATE ON 2010 SCDP REHAB PROJECT
Bill Arndt moved to approve SCDP Loan #8683 -22 Gilhousen contingent to Loan Review
Committee's approval. LouAnn Holmquist seconded and the motion carried unanimously.
10. FYI - FORECLOSED REPORT
July 17, 2012 Minutes
Page 1 oft
u�
11. FYI — HUTCHINSON MEDIAN SALE PRICE
12. ADJOURNMENT
Bill Arndt moved to adjourn and LaVonne Hansen seconded. There being no other business, Vice
Chairman Joel Kraft declared the meeting adjourned.
Recorded by Jean Ward, HRA Executive Director
LaVonne Hansen, Secretary /Treasurer
July 17, 2012 Minutes
Page 2 of 2
Hutchinson Housing &
Redevelopment Authority
ANNUAL BOARD MEETING
AUGUST 16, 2011
Minutes
1. Call to Order Chairperson Becky Felling, called the meeting to order. Members Present:
Bill Arndt, LaVonne Hansen, LouAnn Holmquist and Joel Kraft. Staff Present: Jean
Ward and Judy Flemming.
2. CONSIDERATION OF MINUTES OF SEPTEMBER 21, 2010 ANNUAL MEETING
Bill Arndt moved to approve the Minutes of the annual board meeting as written. LouAnn
Holmquist seconded and the motion carried unanimously.
3. CONSIDERATION OF REVISED 2010 -2015 HRA Work Plan
The Board reviewed and approved the revised 2010 -2015 HRA Work Plan.
4. Election of Officers
Bill Arndt made a motion to nominate the same officers and loan review committee
members. LaVonne Hansen seconded and the motion carried unanimously.
5. Bill Arndt moved to adjourn and LouAnn Holmquist seconded. There being no other business,
Chairman Becky Felling declared the meeting adjourned.
Recorded by Jean Ward, HRA Executive Director
LaVonne Hansen Secretary /Treasurer
,Twff --
�o
L. • •• berrINW7= �•
To: Hutchinson Fire District Citizens, Mayors, Council Members, and Township Supervisors
From: Brad Emans, Fire Chief
Date: 09/04/2012
Re: Monthly Update on the Activities of the Hutchinson Fire Department for August 2012
Fire Department Response: The Fire Department responded to 38 calls for service in the month of
August.
Fire Officer Only Response: A "fire officer only" responded to 10 calls in August saving the
Hutchinson Fire District the cost of a "general' alarm estimated at $1,820.00 for the month.
Response Time (First Emergency Vehicle Out of the Door): August— 3 minutes 23 seconds.
Example of a Few of the Calls:
• The FD responded to a fire in a barn full of hay, fortunately the property owner noticed the
fire early and was able to extinguish the majority of it. The FD checked the entire burned
area with the Thermal Imaging Camera (TIC) to make sure that they had no hot spots or
smothering hay. The cause of the fire was an electrical outlet;
• A Fire Officer responded to a call at City Center when (2) two gallon bottles of an
unidentified liquid were left sitting next to the dumpster. With the assistance of the
McLeod County Hazardous Waste staff, the problem was medigated;
• The FD responded to a natural gas line strike caused by a contractor in the southeast
part of the city. The hoses in the area were evacuated until Hutchinson Utilities could get
the line shut down;
• A Fire Officer responded to a fire hydrant strike in the southwest part of the city. A semi
truck turned the comer too short and ripped the 11 foot deep hydrant out of the ground
causing water to spray 8 -10 feet high for about 40 minutes until the Hutchinson Water
Department could get the 8 inch water main isolated and shut down;
1r�,( -)
• The FD responded to a call of smoke in the hallway of a 60 unit apartment building in the
northeast part of the city. Firefighters located a smoldering clothes washer as the
problem. Firefighters ventilated the building and check the area for any possible hot spots
with the Thermal Imaging Camera;
• The FD responded to an illegal burn in the rural fire district when a person decided to
bring old furniture into the country and burn it which in turn started the brush in the area
on fire;
• The FD responded on a rescue call to a one vehicle rollover. The occupant was not
wearing a seatbelt and was ejected from the vehicle landing approximately 100 feet from
the vehicle;
• The FD responded in the middle of the night to a second floor deck fire on a 36 unit
apartment building located in the northwest part of the city. The residents were using a
plastic coffee can for discarded cigarettes. The fire burned through the deck and into the
area between the first and second floor, fortunately firefighters were able to cut the area
open and by using the thermal imagining camera, they were able keep structural damage
to a minimum;
• The FD responded to a call of a "large" fire in the northeast part of the city. Upon arrival to
the area firefighters found that a resident was burning scrap lumber in a fire pit that was
double the allowable size for a recreational fire.
Breakdown of the Calls for the Month:
City
T pe of Call
Number for the Month
Residential
2
Commercial/Industrial
4
Multi -Fa mil
6
School
1
Grass
0
Medical 5
CO
0
Rescue
1
Haz -Mat Leak/Spill
8
Vehicle
0
Sky-Warn
1
Mutual Aid
0
Total
28
Structure Fires
2
Arson
0
• Page 2
Rural:
Type of Call
Number for the Month
Residential
1
Commercial / Industrial
0
School
0
Farm Building
1
Grass
1
Medical
4
CO
0
Rescue
3
Haz-Mat Leak/Spill
0
Vehicle
0
Mutual Aid
0
Total
10
Structure Fires
1
Arson
0
Training: Firefighters Trained on the Following Topics /Equipment:
• Firefighters completed the annually required OSHA emergency vehicle driving test at the
fire training site. I am pleased to say that every firefighter passed the "four station' driving
test;
• The Lieutenants took extra time away from their families to offer some one on one
training for our new firefighters that have not yet been approved to drive and operate the
more technical equipment in our station;
• Firefighters completed the second phase of a four station intense training on firefighting
skills. Firefighters are divided up by companies and then spend two hours honing their
skills on just one task at a time. By spending two hours on one topic per night each
firefighter is able to perfect the task by completing the task multiple times. Repetition is
the key to mastering a skill;
• Firefighters completed competency testing on a variety of skills as part of their annual
performance review.
Fire Prevention / Public Relations / Other Information:
• The FD attended 17 neighborhood parties as part of National Night Out;
• The FD provided fire and rescue services for Auto Cross, and the Demolition Derby
events at the McLeod County Fair;
• The FD participated in the following public relation, or educational events:
1. Tours and general fire safety classes for the children and instructors at Kids Junction.
• Page 3
1a(C-)
Measurements:
1. Number of calls that required more than one engine, and five firefighters in August: 8
2. Number of Calls that required investigation in August: 3
3. Estimated dollars "saved" in property (building and contents) by the fire department
response for the month of August: $6.4 Million
4. Estimated dollars "lost' in property (building and contents) to fire in August: $4,000
• Page 4
- (,(
Resource Allocation
Committee
September 4, 2012
4:00 PM
Hutchinson City Center
Attendees: Steve Cook, Chad Czmowski, Jeremy Carter, Kent Exner (Committee Members)
Dolf Moon, John Olson, Dan Jochum (Contributing Participants)
Meeting Minutes
1. Maintenance Needs — review draft information regarding infrastructure maintenance
- John O. and Kent E. briefly reviewed the previously provided infrastructure maintenance report. At this point, City staff will finalize the
report and send out a .pdf file of it. RAC members agreed that further review and discussion of this information would be worthwhile at a
City Council meeting and/or workshop.
2. TH 7/22 Box Culvert Replacement — review final MnDOT Feasibility Study and future considerations
- Kent E. provided and reviewed MnDOT's final draft of their TH 7/22 Box Culvert Replacement Feasibility Study document. Following
significant discussion, RAC members agreed that funding limitations may restrict the City's ability to address this improvement at this
time. City staff will present MnDOT's study at an upcoming City Council meeting and provide a project status update. Also, RAC
members agreed that the potential watershed district concept should be reviewed and brought forward to policymakers in the near future.
3. Solar PV Project —review preliminary project information and future considerations
John P. provided and reviewed Ameresco's PV soloar system project summary. The current information seems to show that a project
may be feasible if certain funding is realized. At this point, City staff will continue to work with Ameresco to further develop this project
in anticipation that potential gran ltax credit opportunities are forthcoming.
4. Other Discussion
- None.
I a (J)
Weed Notices
Monthly Report
Aug 2012
Monthly Summary of Weeds/Tall Grass Noncompliance
A summary of weed notices sent to properties not in compliance with Chapter § 92.35 Weed
Ordinance, of the Hutchinson City Code of Ordinances can be found below. Seven (7) business
days were given to those receiving notice to remove weeds /tall grass on their property.
Number of properties that received a removal notice
10
Number of properties cleared by City order
4
Number of properties pending compliance at month's end
I
Properties that were ordered to be cleared by the City
House
Street
Quadrant
Property Owner
City PID
Carlton Holdings LLC
Mr. Jacob Wert
11455 Viking Dr, Suite 300
1315
Montreal St
SE
Eden Prairie, MN 55344
07- 116 -29 -12 -0090
Carlton Holdings LLC
Mr. Jacob Wert
11455 Viking Dr, Suite 300
1360
Montreal St
SE
Eden Prairie, MN 55344
07- 116 -29 -12 -0120
Carlton Holdings LLC
Mr. Jacob Wert
11455 Viking Dr, Suite 300
1380
Montreal St
SE
Eden Prairie, MN 55344
07- 116 -29-12 -0130
US Bank National Association
cfo Bank of America NA
400 Country Way
799
California St
NW
Simi Valley, CA 93065
36- 117 -30 -06 -0280
Dennis A Jacques 105 Adams St
105
Adams St
SE
SE Hutchinson, MN 55350
06- 116 -29.02 -0250
Paul D Krippner 205 Adams
205
Adams St
SE
St SE Hutchinson, MN 55350
06- 116 -29-02 -0840
Cheryl L Kochie 316 Adams St SE
316
Adams St
SE
Hutchinson, MN 553550
06- 116 -29-07 -0020
Sfix & Brix Inc
307 N Holcombe Ave
425
Adams St
SE
Litchfield MN 55355
08- 118 - 29-07 -0600
Bradley G Burch 445 Adams St
SE
445
Adams St
SE
Hutchinson, MN 55350
06 -116 -29-07 -0580
Secretary of Veterans Affairs
1 Federal Dr Fort Snelling
834
Church St
SW
St Paul, MN 55111 -4050
01- 116- 30-16 -0780
) a ce-)
