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cp08-28-2012 cBudget Workshop — 4:00 p.m. AGENDA REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, AUGUST 28, 2012 1. CALL TO ORDER — 5:30 P.M. 2. INVOCATION — Embrace His Presence 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY 5. PUBLIC COMMENTS 6. MINUTES (a) REGULAR MEETING OF AUGUST 14, 2012 Action — Motion to approve as presented 7. CONSENT AGENDA (Purpose: only, for items requiring Council approval by external entities that would otherwise ave een e egate to t e City Administrator. Traditionally, items are not discussed.) (a) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 14048 - RESOLUTION IN SUPPORT OF SOLID WASTE TO BE DIRECTED TO MCLEOD COUNTY LANDFILL (b) PLANNING COMMISSION ITEMS 1. CONSIDERATION OF CONDITIONAL USE PERMIT TO ALLOW A DOG DAYCARE BUSINESS IN THE C -4 (FRINGE COMMERCIAL) DISTRICT AT 405 CALIFORNIA STREET NW WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 14043) 2. CONSIDERATION OF CONDITIONAL USE PERMIT TO ALLOW A LICENSED NURSING HOME TO PROVIDE FOR RESIDENTS WITH DEBILITATING DISEASES LOCATED IN THE R -2 (MEDIUM DENSITY RESIDENTIAL) DISTRICT AT 710 PARK ISLAND DRIVE SW (FORMERLY BIRCHWOOD HOSPICE) WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 14044) 3. CONSIDERATION OF PRELIMINARY AND FINAL THREE -LOT PLAT AND VACATION OF EASEMENTS, A REPLAT OF MONTREAL PLACE, TO BE KNOWN AS MONTREAL PLACE SECOND ADDITION AND SITE PLAN REVIEW OF A DOLLAR TREE DEVELOPMENT IN MONTREAL PLACE SECOND ADDITION WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION OF ORDINANCE NO. 12 -0693 FOR SEPTEMBER 11, 2012, AND ADOPT RESOLUTION NO. 14045) 4. CONSIDERATION OF PRELIMINARY AND FINAL ONE -LOT PLAT AND VACATION OF CITY COUNCIL AGENDA — AUGUST 28, 2012 EASEMENTS TO BE KNOWN AS STONEY POINT REVIEW ADDITION LOCATED AT 1209 LEWIS AVENUE SW WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION OF ORDINANCE NO. 12 -0694 FOR SEPTEMBER 11, 2012, AND APPROVE RESOLUTION NO. 14046) 5. CONSIDERATION OF LOT SPLIT AT 1485 SOUTH GRADE ROAD WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 14047) (c) CONSIDERATION FOR APPROVAL OF IMPROVEMENT PROJECT CHANGE ORDER NO. 1 — LETTING NO. 4/PROJECT NO. 12 -05 (2012 STREET SEAL COATING) (d) CONSIDERATION FOR APPROVAL OF DESIGNATION OF VEHICLES /EQUIPMENT AS SURPLUS PROPERTY (e) CONSIDERATION FOR APPROVAL OF ISSUING TEMPORARY LIQUOR LICENSE TO HUTCHINSON CENTER FOR THE ARTS ON SEPTEMBER 20 -23,2012 (f) CONSIDERATION FOR APPROVAL OF 38T" ANNUAL ARTS AND CRAFTS FESTIVAL ON SEPTEMBER 14 & 15, 2012 (g) CONSIDERATION FOR APPROVAL OF OUT -OF -STATE TRAVEL FOR LENNY RUTLEDGE TO ATTEND THE INTERNATIONAL CODE COUNCIL ANNUAL CONFERENCE IN PORTLAND, OREGON FROM OCTOBER 21 — 28, 2012 (h) CONSIDERATION FOR APPROVAL OF ISSUING PARADE PERMIT TO HUTCHINSON HIGH SCHOOL ON SEPTEMBER 21, 2012, FOR HOMECOMING PARADE (i) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS Action — Motion to approve consent agenda 8. PUBLIC HEARINGS —6:00 P.M. -NONE 9. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information necessary to cra t wise policy. Always looking towar t e uture, not monitoring past) (a) UPDATE ON MARKETING CAMPAIGN — HUTCHINSON ECONOMIC DEVELOPMENT AUTHORITY Action - 10. UNFINISHED BUSINESS (a) CONSIDERATION FOR APPROVAL OF REVISED CITY POLICIES - POLICY NO. 1.18 — DELINQUENT UTILITY PAYMENTS - POLICY NO. 1.19 — REFUSE SERVICE TERMINATION OR TEMPORARY DISCONTINUATION - POLICY NO. 1.22 — DEVELOPER'S REQUEST FOR CITY INVOLVEMENT IN A PROJECT PROPOSAL - POLICY NO. 2.11 — WATER TURN -ON AND OFF FEE Action — Motion to reject — Motion to approve 11 CITY COUNCIL AGENDA — AUGUST 28, 2012 (a) CONSIDERATION OF CONDITIONAL USE PERMIT TO ALLOW A TATTOO ESTABLISHMENT IN THE C -E (CENTRAL COMMERCIAL DISTRICT AT 15 WASHINGTON AVENUE EAST WITH SPLIT PLANNING COMMISSION VOTE (5 -1) (ADOPT RESOLUTION NO. 14042) Action — Motion to reject — Motion to approve (b) CONSIDERATION FOR APPROVAL OF SEWER JET -VAC TRUCK REPLACEMENT Action — Motion to reject — Motion to approve 12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the organization and Council the logistics of the Council. May include monitoring reports, policy development and governance process items.) (a) RESOURCE ALLOCATION COMMITTEE MEETING MINUTES FROM AUGUST 9, 2012 (b) PLANNING /ZONING /BUILDING DEPARTMENT MONTHLY REPORT FOR JULY 2012 (c) CITY OF HUTCHINSON FINANCIAL REPORT FOR JULY 2012 (d) CITY OF HUTCHINSON INVESTMENT REPORT FOR JULY 2012 (e) CITY OF HUTCHINSON LOCAL SALES TAX UPDATE (f) JOINT PLANNING BOARD MINUTES FROM JULY 18, 2012 (g) PLANNING COMMISSION MINUTES FROM JUNE 19, 2012 13. MISCELLANEOUS 14. ADJOURN MINUTES REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, AUGUST 14, 2012 1. CALL TO ORDER — 4:00 P.M. Mayor Steve Cook called e meeting to order. Members present were Mary Christensen, Bill Arndt, and Eric Yost. Member Chad Czmowski was absent. Others present were Jeremy Carter, City Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney. 2. INVOCATION — Due to the absence of a pastor, the invocation was dispensed. 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY Bill Arndt approached the podium and spoke as a private citizen. Mr. Arndt noted that at the Orange Spectacular a few weeks ago he was working at a local organization's food stand. A visitor from southern Missouri had commented to Mr. Arndt and the police chief on what a beautiful city Hutchinson was. When the visitor realized he was speaking to a council member and the police chief, he also commented the police chief on his outstanding officers when they responded to an emergency call he had witnessed. Council Member Christensen commented on the resignation of Bill Corby, the President of the Hutchinson Chamber /Convention & Visitor Bureau who has taken a new position. Mr. Corby has led the Chamber for the past five years and will be missed. 5. PUBLIC COMMENTS 6. MINUTES (a) REGULAR MEETING OF JULY 24, 2012 Motion by Arndt, second by Christensen, to approve the minutes as presented. Motion carried unanimously. 7. CONSENT AGENDA (Purpose: onlyfor items requiring Council approval by external entities that would otherwise ave een del to t e City Administrator. Traditionally, items are not discussed.) (a) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 14031 —A RESOLUTION TO SELL AT AUCTION UNCLAIMED PROPERTY (BICYCLES) 2. RESOLUTION NO. 14036 — A RESOLUTION TO SELL AT AUCTION SURPLUS POLICE DEPARTMENT PROPERTY (INTERCEPTOR, DESK, LAWN MOWER, VEHICLE) 3. RESOLUTION NO. 14037 —A RESOLUTION TO SELL AT AUCTION ABANDONED PROPERTY (MISCELLANEOUS ITEMS) 4. RESOLUTION NO. 14038 — A RESOLUTION TO DONATE ABANDONED PROPERTY (CLOTHING AND SHOES) 5. RESOLUTION NO. 14039 -A RESOLUTION TRANSFERRING FIRE DEPARTMENT PROPERTY (1997 30 -FOOT ENCLOSED TRAILER) (0 CITY COUNCIL MINUTES — A UGUST 14, 2012 (b) CONSIDERATION FOR APPROVAL OF IMPROVEMENT PROJECT CHANGE ORDER NO. 1 — LETTING NO. 3 /PROJECT NO. 12 -04 (2012 PAVEMENT MANAGEMENT) (c) CONSIDERATION FOR APPROVAL OF LES KOUBA PARKWAY IMPROVEMENTS PHASE 2 PROJECT (LETTING NO. 8 /PROJECT NO. 12 -09 — SA5103) (d) CONSIDERATION FOR APPROVAL OF REQUEST FOR SALE OF SURPLUS PROPERTY — PAVEMENT MARKING EQUIPMENT (e) CONSIDERATION FOR APPROVAL OF ISSUING TRANSIENT MERCHANT LICENSE TO DEAN MAJOR TO OPERATE SWEET CORN STAND IN SHAMROCK INN PARKING LOT (f) CONSIDERATION FOR APPROVAL OF RIVER WALK — PUBLIC ARTS DAY (g) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS Items 7(c) and 7(g) was pulled for separate discussion Motion by Yost, second by Christensen, to approve consent agenda with the exception of the items noted above. Motion carried unanimously. Item 7(c) had further discussion. Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that the low bid of $398,008.15, did come in lower than the estimate. Waiver forms were received from the two assessed properties which will allow for the process to be expedited. The project will begin in the near future. Motion by Arndt, second by Yost, to approve Item 7(c). Motion carried unanimously. Item 7(g) had further discussion. Jeremy Carter, City Administrator, noted that a revised payroll number was distributed with a revision in the pension funds. Motion by Christensen, second by Yost to approve Item 7(g). Motion carried unanimously 8. PUBLIC HEARINGS — 6:00 P.M. - NONE 9. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information necessary to craft wise po icy. A ways looking toward t e uture, not monitoring past) 10. UNFINISHED BUSINESS (a) CONSIDERATION OF ORDINANCE NO. 12 -0684 — AN ORDINANCE AMENDING CHAPTER 52 (WATER) OF THE CITY OF HUTCHINSON CODE OF ORDINANCES ADDING LANGUAGE IN SECTION 52.12 AND 52.13; CONNECTION REQUIRED AND PRIVATE WELLS FOR DOMESTIC USE (SECOND READING AND ADOPTION) Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that Section 52.12 was revised regarding connection parameters. Mr. Exner explained that these revisions regulate various connection scenarios. These scenarios consist of buildings connected on the date of adoption of the ordinance, buildings constructed on property to which city water service is available at the time of certificate of occupancy, buildings constructed on property following legal occupancy and all buildings existing on the date of adoption of the ordinance. Motion by Yost, second by Arndt, to adopt Ordinance No. 12 -0684. Motion carried unanimously. 11. NEW BUSINESS `-' to—) CITY COUNCIL MINUTES —AUGUST 14, 2012 (a) DISCUSSION OF BURNS MANOR PROPERTY Jeremy Carter, City Administrator, presented before the Council. Mr. Carter explained that in January 2012, a new nursing home was constructed and the residents of Burns Manor were relocated there. As a result, the Burns Manor property has been vacant and various ideas have been considered as to the future use of the property. The position of Hutchinson Area Health Care is that there does not appear to be a feasible proposal for the reuse of the Burns Manor building. Mayor Cook noted that the City currently has a lease agreement with Hutchinson Area Health Care that incorporates the Bums Manor property. Essentially, the City leases the property to Hutchinson Area Health Care. Mayor Cook mentioned that the City could consider "taking back" the Bums Manor property and removing it from the lease agreement. Mayor Cook mentioned that two parties have expressed an interest in redeveloping the property. Mayor Cook noted that the Council must first consider whether or not the City is interested in taking back the property and removing it from the lease provisions with Hutchinson Area Health Care. John McNabb, 116 North High Drive, presented before the Council. Mr. McNabb expressed dismay that the City hadn't considered uses of Burns Manor prior to January 2012, since the City was well aware for several years that the residents would be relocating. Mr. McNabb expressed concerns with the upkeep of the property. Not only lawn maintenance, but flagpoles and retaining walls are deteriorating. Mr. McNabb opined that he feels the neighbors are not being treated fairly with the way Burns Manor is being maintained and lack of consideration. Roger O'Malley, 106 North High Drive, presented before the Council. Mr. O'Malley expressed that if the building would get razed, he inquired as to whether or not Oakland Cemetery may need additional space. He also had concerns with the current upkeep of the Burns Manor property.. Sherry Rasco, 66 North High Drive, presented before the Council. Ms. Rasco also commented on the drive area of the property that is crumbling. Ms. Rasco was also concerned with training sessions that the police department will be holding on the property. Russ Rasco, 66 North High Drive, presented before the Council. Mr. Rasco commented that he does not want tax dollars used to renovate the property into rental housing. Mayor Cook clarified that that has not been discussed amongst the Council. Steve Mulder, Hutchinson Area Health Care, presented before the Council. Dr. Mulder apologized for the maintenance issues and will ensure the issues are addressed. Dr. Mulder noted that HAHC would be obliged to grant the City the Burns Manor property, however, should the City wish to convey the property to HAHC, HAHC would take responsibility and feels an obligation towards it. Dr. Mulder commented that HAHC's ultimate plans would more than likely be to raze the building, however if a viable plan were presented to HAHC, it would definitely be considered. Mayor Cook noted that if HAHC would be conveyed the property, he suggested that the City be able to match any offers that HAHC would receive from private developers. However, if the City Council feels that they wish to not have ownership, that is a decision they could make as well. Mayor Cook commented that if Bums Manor were conveyed to another party, there would need to be assurance that planning and financial wherewithal have been analyzed. Mr. McNabb asked who owns the property to market the hospital. Mayor Cook explained that HAHC and the City are working together and the City functions as a landlord WA HAHC as a tenant. Roger O'Malley asked when the end date is for the City/hospital to accept proposals for the property. Mayor Cook noted that if the lease is amended, that must be done by ordinance, which takes two Council meetings or about a month's timeframe. Therefore, proposals should come forward within the next few weeks. Council Member Arndt commented that if the City would take the property back, with HAHC razing it first, Lo Cam) CITY COUNCIL MINUTES — A UG UST 14, 2012 and the City would maintain the land, it would be a benefit to the City but a loss to HAHC. Therefore, HAHC would not be interested in that type of offer. Council Member Arndt asked if there is a value assessed to the property as it stands today. Dr. Mulder noted it is a negative figure because the demolition costs outweigh the valuation of the property. Three of the Council Members (Christensen, Yost and Cook) commented that they are not interested in having the property back. Discussion was held regarding the appropriate use of the property in the neighborhood. An ordinance will be drafted revising the lease agreement to release the property to Hutchinson Area Health Care as the first step in the process. Proposals and considerations can still be brought forth throughout the lease amendment discussions. (b) DISCUSSION OF STOVE TOP /FIRE STOP CANISTERS FOR RESIDENTIAL USE Brad Emans, Fire Chief, presented before the Council. Chief Emans noted that there are 1950 rental units in the City of Hutchinson. Chief Emans noted that 135 single family homes have been registered as rental properties. Chief Emans also commented on a compliment he had received from a renter on the rental inspection program. Chief Emans explained that kitchen fires have been the number one fire starter for the last four years. Chief Emans displayed a stove -top /fire stop. Chief Emans commented that if the City is considering deploying a program such as this, the City needs to determine who the focus group is for distribution of the equipment. The Fire Department could possibly obtain the canisters for approximately $40. Funding for the program must be considered. Council Member Christensen commented that she would like the City to sponsor the program in some way to assist the elderly, disabled or needy. Perhaps there are grant dollars available or organizations that could be approached for program funding. Council Member Yost commented that he thinks the program is a good one, however the cost needs to be considered and perhaps the property owners need to invest to a certain degree. A committee will be formed to discuss costs, management, funding, focus group, etc. Council Member Christensen will serve on the committee. (c) CONSIDERATION OF ACCEPTING GRANT AGREEMENT AND APPROVING 2012 AIRPORT IMPROVEMENT — SNOW REMOVAL EQUIPMENT John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that the City has received both a federal grant and a state grant for this equipment. The purpose of this grant was to reduce snow removal equipment from two pieces of equipment to one piece of equipment that would do the same job. In essence, staff was able to determine four pieces of equipment that could be reduced to two pieces of equipment. The City will fund approximately $11,000 of the equipment. The equipment fund will be used for this equipment. Motion by Arndt, second by Christensen, to accept grant agreement and approve 2012 airport improvement for snow removal equipment. Motion carried unanimously. (d) CONSIDERATION FOR APPROVAL OF REVISED CITY POLICIES - POLICY NO. 1.18 — DELINQUENT UTILITY PAYMENTS - POLICY NO. 1.19 — REFUSE SERVICE TERMINATION OR TEMPORARY DISCONTINUATION - POLICY NO. 1.22 — DEVELOPER'S REQUEST FOR CITY INVOLVEMENT IN A PROJECT PROPOSAL - POLICY NO. 2.11 — WATER TURN -ON AND OFF FEE Jeremy Carter, City Administrator, presented before the Council. Mr. Carter reviewed City Policy Nos. 1. 18, 1. 19, 1.22 and 2.11. Mr. Carter reviewed billing processes as they pertain to Policy No. 1.18. Council CITY COUNCIL MINUTES — AUGUST 14, 2012 Member Yost suggested clarifying that a property will be shut off on the 15`h "or the next business day" to clarify that they will not be shut off on a Saturday, Sunday or holiday. Mayor Cook suggested adding language noting the requirement to be reconnected. A revised Policy No. 1.18 will be brought forth. Because the Council meeting must end at 6:00 p.m. this evening, Mayor Cook suggested tabling the polices to the next meeting to review them thoroughly. Motion by Yost, second by Arndt, to table City policies 1.18, 1.19, 1.22 and 2.11 to the next Council meeting due to time constraints of the Council meeting. Motion carried unanimously. 12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the organization and Council and manage the logistics of the Council. May include monitoring reports, policy development and governance process items.) (a) FIRE DEPARTMENT MONTHLY REPORT FOR JULY 2012 (b) PUBLIC LIBRARY BOARD MINUTES FROM JUNE 25, 2012 (c) LIQUOR HUTCH QUARTERLY FINANCIAL REPORT FOR APRIL — JUNE 2012 (d) HUTCHINSON UTILITIES COMMISSION MINUTES FROM JUNE 25 AND JUNE 27, 2012 (e) PARKS, RECREATION, COMMUNITY EDUCATION BOARD MINUTES FROM JUNE 4, 2012 (f) WEED NOTICES MONTHLY REOPRT FOR JULY 2012 13. MISCELLANEOUS Council Member Christensen congratulated Lindsey Whalen and the USA Womens' Basketball team on their gold medal at the 2012 Olympics. Kent Exner — Mr. Exner noted that due to the South Park Water Tower rehabilitation, Verizon and TMobile have placed temporary poles which may interrupt those cell providers' service. Interested persons should contact those cell phone providers. Mayor Cook mentioned a town hall meeting will be held at the August 28, 2012, City Council meeting. Also, the transient merchant ordinance will be reviewed and updated throughout the year. He also suggested using a Request for Proposal process for auction services for surplus property. 14. ADJOURN Motion by Arndt, second by Christensen, to adjourn at 5:59 p.m. Motion carried unanimously. LP 4A) Resolution No. 14048 A Resolution In Support of Repealing Minnesota Statute 473.848 — Restriction on Disposal THE CITY OF HUTCHINSON OPPOSES IMPLEMENTATION AND ENFORCEMENT OF MINNESOTA STATUTE 473.848 AND REQUEST THE STATUTE BE REPEALED OR EXEMPT MCLEOD COUNTY BE EXEMPT FROM ENFORCEMENT BECAUSE OF ADVERSE AFFECTS ON THE LANDFILL GAS PROJECT FOR THE CITY OF GLENCOE AND FUNDING FOR ALL SOLID WASTE PROGRAMS IN MCLEOD COUNTY AND ITS MUNICIPALITIES Whereas, Minnesota Statute 473.848 was enacted in 1985 and was never implemented or enforced by the Minnesota Pollution Control Agency (MPCA) for 27 years; and, Whereas, the statute has become obsolete or is no longer consistent with waste -to- energy and recycling activities in McLeod County; and, Whereas, the City of Glencoe has made a financial commitment and partnered with Waste Management to capture the methane gas to provide the electricity to one -third of the homes in Glencoe, Minnesota; and, Whereas, McLeod County has adopted a Comprehensive Solid Waste Plan per MPCA rules and has established the financial funding mechanisms pursuant to Minnesota Statute 115A.919 and 115A.923 to provide funding to all county recycling programs; and, Whereas, the City of Glencoe, McLeod County and all Municipalities are dependent on the MSW and revenue generated at Spruce Ridge Landfill to continue the Project and Programs; Now, therefore, be it resolved that the City of Hutchinson does not want to impose a solid waste fee on to their constituents to cover the lost revenue from implementation and enforcement of Minnesota Statute 473.848; and, Be it further resolved that the City Council of the City of Hutchinson requests Governor .Dayton and the legislature to repeal Minnesota Statute 473.848. Adopted by the City Council this 28`h day of August, 2012. Steven W. Cook, Mayor ATTEST: Jeremy J. Carter, City Administrator � CAj 1 Support of Repealing MN Statute 473.848 MCLEOD COUNTY OPPOSES IMPLEMENTATION AND ENFORCEMENT OF M.S 473.848 AND REQUEST THE STATUTE BE REPEALED OR EXEMPT MCLEOD COUNTY BE EXEMPT FROM ENFORCEMENT BECAUSE OF ADVERSE AFFECTS ON THE LANDFILL GAS PROJECT FOR THE CITY OF GLENCOE AND FUNDING FOR ALL SOLID WASTE PROGRAMS IN MCLEOD COUNTY AND ITS MUNCIPALITES WHEREAS, M.S. 473.848 was enacted in 1985 and was never implemented ore nforced by the Minnesota Pollution Control Agency (MPCA) for 27 years; and WHEREAS, the statute has become obsolete or is no longer consistent with waste -to- energy and recycling activities In McLeod County; and WHEREAS, the City of Glencoe has made a financial commitment and partnered with Waste Management to capture the methane gas to provide the electricity to one -third of the homes in Glencoe, Minnesota; and WHEREAS, McLeod County has adopted a Comprehensive Solid Waste Plan per MPCA rules and has established the financial funding mechanisms pursuant to M.S. 115A.919 and 115A.923 to provide funding to all county recycling programs; WHEREAS, the City of Glencoe, McLeod County and all Municipalities are dependent on the MSW and revenue generated at Spruce Ridge Landfill to continue the Project and Programs; ., BE ITTHEREFORE RESOLVED that the McLeod County Board of Commissioners do not want to Impose a solid waste fee on to their constituents to cover the lost revenue from implantation and enforcement M.S. 473.848; and BE IT FURTHER RESLLVED thatthe McLeod County Board of Commissioners request of Governor Dayton and the legislature to repeal M.5.473.848 Adopted this 21st day of August, 2012, Patrick Melvin, County Administrator MCLEOD COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER q l a-) N11 County of McLeod 83011th Street East ®® Glencoe, Minnesota 55336 FAX (320) 864 -3410 COMMISSIONER CRAY BAYERL COMMISSIONER KERMIT D. TERLINDEN COMMISSIONER PAUL WRIGHT tat District 2nd District 3rd District Phone (320) 485 -2181 Phone (320) 864 -3738 Phone (320) 587 -7332 20778 Cable Avenue 111214th Street East 15215 County Road 7 Lester Prairie, MN 55354 Glencoe, MN 55336 Hutchinson, MN 55350 Ray.BaverI(a)co.mCleod.mn.us KermiLTerlinden(dlcomcleodmn.us Paul.Wrlaht0co.mcleod.mo.us COMMISSIONER SHELDON A. NIES COMMISSIONER BEV WANGERIN COUNTY ADMINISTRATOR 4th District 5th District PATRICK T. MELVIN Phone (320) 587 -5117 Phone (320) 587 -6869 817 Colorado Phone (320) 864 -1363 1118 Jefferson Street South Street NW Hutchinson, MN 55350 830 11th Street East, Suite 110 Hutchinson, MN 55350 Bev.WanaerinAco.mcleod.mn.us Glencoe, MN 55335 Sheldon.Nles0cemcleod.mn.us Pat.Melvin0c0.mcleod.mn.us RESOLUTION 12 -CB -26 Support of Repealing MN Statute 473.848 MCLEOD COUNTY OPPOSES IMPLEMENTATION AND ENFORCEMENT OF M.S 473.848 AND REQUEST THE STATUTE BE REPEALED OR EXEMPT MCLEOD COUNTY BE EXEMPT FROM ENFORCEMENT BECAUSE OF ADVERSE AFFECTS ON THE LANDFILL GAS PROJECT FOR THE CITY OF GLENCOE AND FUNDING FOR ALL SOLID WASTE PROGRAMS IN MCLEOD COUNTY AND ITS MUNCIPALITES WHEREAS, M.S. 473.848 was enacted in 1985 and was never implemented ore nforced by the Minnesota Pollution Control Agency (MPCA) for 27 years; and WHEREAS, the statute has become obsolete or is no longer consistent with waste -to- energy and recycling activities In McLeod County; and WHEREAS, the City of Glencoe has made a financial commitment and partnered with Waste Management to capture the methane gas to provide the electricity to one -third of the homes in Glencoe, Minnesota; and WHEREAS, McLeod County has adopted a Comprehensive Solid Waste Plan per MPCA rules and has established the financial funding mechanisms pursuant to M.S. 115A.919 and 115A.923 to provide funding to all county recycling programs; WHEREAS, the City of Glencoe, McLeod County and all Municipalities are dependent on the MSW and revenue generated at Spruce Ridge Landfill to continue the Project and Programs; ., BE ITTHEREFORE RESOLVED that the McLeod County Board of Commissioners do not want to Impose a solid waste fee on to their constituents to cover the lost revenue from implantation and enforcement M.S. 473.848; and BE IT FURTHER RESLLVED thatthe McLeod County Board of Commissioners request of Governor Dayton and the legislature to repeal M.5.473.848 Adopted this 21st day of August, 2012, Patrick Melvin, County Administrator MCLEOD COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER q l a-) 0 CO g < McLeod County Solid Waste Management Solid Waste Director — Ed Homan (320)484 -4316 ed.homan�Drco.mcicod.nui.us August 21, 2102 Jeremy Carter City of Hutchinson Administrator 111 Hassan St. SE Hutchinson, MN 55350 Dear Jeremy Carter, Solid Waste Coordinator — Sarah Young (320) 484 -4319 sarah.voun,,(r�,co mcleocl.mn.us I have been directed by the McLeod County Board of Commissioners to solicit your support on some very important issues that will adversely affect the Methane Gas Project for the City of Glencoe and the county funding of all our recycling programs. Basically, the law would require all metropolitan waste to be diverted to the Refuse Derived Fuel Facility located in Elk River, MN. The referenced statute is 27 years old and up to now was never implemented or enforced by the Minnesota Pollution Control Agency (MPCA). If the law were to be implemented and enforced, McLeod County stands to lose an estimated $547,000 in revenue from landfill fees that are used to fund all of our recycling programs. The absence of the waste deposited at the landfill will also significantly reduce the amount of methane gas needed to provide electricity to nearly one -third of the homes in Glencoe, MN. To show your support, I have attached a copy of the Resolution McLeod County Board of Commissioners approved on August 21, 2012, that your Council can use or modify and hopefully adopt at your next meeting. Please send your resolution of support to the following address: Minnesota Pollution Control Agency Attention: Sigurd Schuerle orTina Patton 520 Lafayette Road North St. Paul, MN 551554100 sig.scheurleastate.mn.us or tina.oatton(o)state.mn.us If you should have any questions, please feel free to contact me. Sincerely, Ed`Fidan McLeod County Solid Waste Director cc: McLeod County Board of Commissioners Pat Melvin, County Administrator 1065 5`' Avenue Southeast • Hutchinson • Minnesota • 55350 Phone (320) 484 -4300 • Toll Free 1 (800) 335 -0575 • Fax (320) 484 -4317 • Web Address www.co.mcleod.mn.us CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 14043 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF CONDITIONAL USE PERMIT TO ALLOW A DOG DAYCARE BUSINESS IN THE C -4 (FRINGE COMMERCIAL) DISTRICT FACTS 1. Adult Training and Habilitation Center, applicant, has submitted a conditional use permit request to allow a dog daycare business in the C -4 (Fringe Commercial) District at 405 California Street N.W. 2. The proposed property is legally described as: That part of the Southeast Quarter of the Southwest Quarter of Section Thirty-six (36) in Township One Hundred and Seventeen (117) North of Range Thirty (30) West, described as follows, to -wit: Commencing at the Northeast Comer of the Southeast Quarter of the Southwest Quarter of said Section 36, thence Southerly along the East line of said Southeast Quarter of the Southwest Quarter a distance of 244.0 feet to the point of beginning of the tract to be described, the same being a point of the Northerly 75 foot Right -of- way line of Minnesota Trunk Highway No. 22; thence continuing Westerly along said Right -of -way line, 100 feet; thence Northerly on a line parallel to the East line of said Southeast Quarter of the Southwest Quarter, a distance of 200 feet; thence continuing Easterly to a point on the East line of the said Southeast Quarter of the Southwest Quarter, to a point, said point being 200 feet North of the point of beginning of the tract herein described; thence Southerly along the East line of said Southeast Quarter of the Southwest Quarter, a distance of 200 feet to the point of beginning. 3. The Planning Commission met on August 21, 2012, and held a public hearing on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the conditional use permit request. 4. The City Council of the City of Hutchinson reviewed the request at its meeting on August 28, 2012, and has considered the recommendation and findings of the Planning Commission and recommends approval with the following recommendations: a. City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. b. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. c. The proposal would meet the standards for granting a conditional use permit, subject to the conditions stated. d. The proposal would meet the standards for granting a conditional use permit, subject to the conditions stated. e. If the proposed dog daycare use fails to start business within one year of the conditional use permit being granted, the conditional use permit shall be deemed null and void and a new conditional use permit must be applied for. f If the proposed dog daycare use ceases for more than one year, the conditional use permit shall be deemed null and void and a new conditional use permit must be applied for. g. ATHC must provide a letter to the City that states the fence going over the property line is acceptable. h. In the event the dog daycare use changes or either property is sold and the new owner does not want to continue the dog daycare use, there must be a written agreement between the new owners of each property the fence could remain over the property line. i. Pet waste must be cleaned up at least twice per day. Findings of Fact— Resolution # 14043 Conditional Use Permit 405 California St. NW —Dog daycare business August 28,2012 Page 2 j. Pets are not allowed to be boarded on holidays, weekends, or overnight. k. The maximum amount of dogs allowed is no more than 12 at anyone time. APPLICABLE LAW 5. The conditional use permit request meets the standards of Section 154. 064 in the City Code. CONCLUSIONS OF THE LAW 6. The requested conditional use permit is consistent with the City Code. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to issue a conditional use permit to Adult Training and Habilitation Center to allow a dog daycare business in the C -4 (Fringe Commercial) District at 405 California Street N.W. Adopted by the City Council this 28th day of August, 2012. ATTEST: Jeremy J. Carter City Administrator Steven W. Cook Mayor Yl «) I DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Brad Emans, Dolf Moon, Dave Hunstad, Miles Seppelt, Aaron Othoudt, Jean Ward, Judy Flemming, John Webster, John Olson, Lenny Rutledge, Kent Exner, John Paulson, Marc Sebora, Jeremy Carter, Dan Hatten, Dick Nagy, Dan Jochum and Bonnie Baumetz (Persons in attendance at Planning Staff Meeting (in bold) Date: July 30, 2012, for August 21, 2012, Planning Commission Meeting Application: CONDITIONAL USE PERMIT TO ALLOW A DOG DAYCARE BUSINESS IN THE C -4 (FRINGE COMMERCIAL) DISTRICT AT 405 CALIFORNIA STREET N.W. Applicant: Adult Training and Habilitation Center, applicant Dr. John Froning, property owner CONDITIONAL USE PERMIT — The applicant, Adult Training and Habilitation, is requesting a conditional use permit to allow dog daycare services in the C -4 (Fringe Commercial) district at 405 California Street N.W. The building at 405 California St. S.W. is owned by Dr. John Froning and previously had been a veterinary clinic. The business plan states that ATHC would like to start -up a dog Daycare that would be open during the weekdays from 7 am — 6 pm. They are proposing an indoor dog run/play area as well as a fenced outdoor run/play area. The proposed placement for an outdoor run would be on the east side of the building and run the entire length of the building. The fence would run east across the property line between 405 California St. S.W. and 427 California St. NW (owned by ATHC). 1 06) Conditional Use Permit Dog Daycare in C -4 District 405 California St NW Planning Commission — 8/21/12 Page 2 GENERAL INFORMATION Existing Zoning: C- 4(Fringe Commercial) Property Location: 405 California St NW Lot Size: .4 acres Existing Land Use: Vacant veterinary clinic building Adjacent Land Use And Zoning: C -4 (Central Commercial) District Comprehensive Land Use Plan: Commercial Zoning History: The zoning ordinance was amended on July 10, 2012, to allow dog daycare businesses by conditional use permit in the C -3 District. The previous business in the building was a veterinary clinic. Applicable Regulations: Section 154.064, Hutchinson City Code Analysis and Recommendation: Staff believes that the proposed application is an appropriate use for this zoning district. Approval of a conditional use permit (CUP) is required in order to allow a dog daycare in the C- 4 ( Fringe Commercial) District. A CUP shall be granted only if evidence is presented to establish the following: (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. Staff finds that the request would meet the requirements of granting a conditional use permit (Section 154.064) and recommends approval subject to the findings and conditions listed in the draft Resolution, including these specific conditions: 0D) 1 Conditional Use Permit Dog Daycare in C -4 District 405 California St NW Planning Commission — 8/21112 Page 3 1. The proposal would meet the standards for granting a conditional use permit, subject to the conditions stated. 2. If the proposed dog daycare use fails to start business within one year of the conditional use permit being granted, the conditional use permit shall be deemed null and void and a new conditional use permit must be applied for. 3. If the proposed dog daycare use ceases for more than one year, the conditional use permit shall be deemed null and void and a new conditional use permit must be applied for. 4. ATHC must provide a letter to the City that states the fence going over the property line is acceptable. 5. In the event the dog daycare use changes or either property is sold and the new owner does not want to continue the dog daycare use, the fence must be removed. 6. Pet waste must be cleaned up at least twice per day. 7. Pets are not allowed to be boarded on holidays, weekends, or overnight. 8. The maximum amount of dogs allowed is no more than 12 at any one time. ATHC's Doi Daycare Business Plan ATHC would like to start -up a Dog Daycare that would be open during the weekday (no Holidays or weekends) from 7am -6pm. Dog owners would be able to drop their dog off, no earlier than lam, and pick their dog up anytime throughout the day until 6pm. Should a dog owner pick their dog up later than 6pm, a late fee will be added to their bill. We are looking to have an indoor run/play area where the dogs can run, play and socialize with each other, as well as an outdoor run/play area that will be enclosed by a fence (see attached pictures for proposed fencing). ATHC would like to put a fence up on the East side of the building (see attached building pictures), and have the fencing come out from the side of the building and run the entire length of the building (see attached drawing). This business is looking to service only dogs; no other types of animals, with a maximum limit of 12 dogs on the property (indoor and outdoor) at one time. Prior to accepting a dog into the dog daycare, the owner will need to fill out a detailed information application regarding their dog, to ensure the safety of other dogs and the people working with the dogs. ATHC is a vocational program for adults with various disabilities. ATHC would like our program participants to be actively engaged with working with the dogs, as this has been proven to be therapeutic. `� U� H -� � cJ D oo (Z 9 o � o 1)0 O a H -� � cJ D oo (Z 9 o � o 1)0 m �enc�n �a y 4 i •y� 11,i�� }))117 �1 1 f l �' l J�1 � /Iy1t11t7,1!l, 1 j,,� � p)),,,r)1�7u»� .:' < r� AL ��)j11�11 �yu� a, jll I J) �)l �/f1%l }i%� .,r�7'�'�" i. ,r 4", 7? � .�... +s 1 i 1 3 7t ' a',-; �?,, p., o *w.. (ten 6@P� "++ -ra. +Saq ^.•.. ^�.. ,.# CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 14044 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF A CONDITIONAL USE PERMIT TO ALLOW A LICENSED NURSING HOME TO PROVIDE FOR RESIDENTS WITH DEBILITATING DISEASES LOCATED IN THE R -2 (MEDIUM DENSITY RESIDENTIAL) DISTRICT AT 710 PARK ISLAND DR. S.W. FACTS 1. Prairie River Home Care, Inc., applicant, has submitted a conditional use permit request to allow a licensed nursing home to provide for residents with debilitating diseases located in the R -2 (Medium Density Residential) District at 710 Park Island Drive S.W. 2. The proposed property is legally described as: Lot 1, Block 1 and Outlot A, Stearns Woods 3. The Planning Commission met on August 21, 2012, and held a public hearing on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the conditional use permit request. 4. The City Council of the City of Hutchinson reviewed the request at its meeting on August 28, 2012, and has considered the recommendation and findings of the Planning Commission and recommends approval with the following recommendations: a. City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. b. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. c. The proposal would meet the standards for granting a conditional use permit, subject to the conditions stated. d. If the proposed nursing home use fails to start business within one year of the conditional use permit being granted, the conditional use permit shall be deemed null and void and a new conditional use permit must be applied for. e. If the proposed nursing home use ceases to exist for more than one year, the conditional use permit shall be deemed null and void and a new conditional use permit must be applied for. f. In the event the use ceases to exist, the house cannot be used as a multiple family dwelling. The use must be kept a type of care facility. g. A new Conditional Use Permit will be needed if the type of care facility or use of the prorepty were to change in the future. h. No large meeting (beyond 10 persons) relating to personnel shall be held at the home. (This shall exclude items such as open houses, regular use of the home for care purposes, etc.) i. A maximum of 5 FTE's is allowed to work at the location at any one time. This standard would ensure that any expansion of the organization would not occur at the property. j. Retail sales or leasing of goods from the facility is not permitted. k. No office space for Prairie River Home Care or any other business is permitted. Office space incidental to the on -site operation of the facility is allowed. r) ( '6)C-), Findings of Fact — Resolution # 14044 Conditional Use Permit Prairie River Home Care, Inc. August 28, 2012 Page 2 1. Parking requirements for nursing home is .35 per bed. There appears to be sufficient parking on the premises. m. Any remodeling necessary at the facility (main floor or basement) will need a building permit and need to meet all State of Minnesota requirements for this type of facility. n. Directional street signage changes at McDonald Dr. /School Rd. and Park Island Dr. will be at the property owner's expense, should the property owner want signage for the facility. APPLICABLE LAW 5. The conditional use permit request meets the standards of Section 154. 057 in the City Code. CONCLUSIONS OF THE LAW 6. The requested conditional use permit is consistent with the City Code. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to issue a conditional use permit to Prairie River Home Care, Inc., to allow a licensed nursing home to provide for residents with debilitating diseases located in the R -2 District at 710 Park Island Dr. S.W. is hereby approved. Adopted by the City Council this 28'h day of August, 2012. ATTEST: Jeremy J. Carter City Administrator Steven W. Cook Mayor 1��2: .mom rvrr � >> ..vm� s.�+. n.rry r -. -,nr „- w ✓ire - m_ s DIRECTORS REPORT PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Brad Emans, Dolf Moon, Dave Hunstad, Miles Seppelt, Aaron Othoudt, Jean Ward, Judy Flemming, John Webster, John Olson, Lenny Rutledge, Kent Exner, John Paulson, Marc Sebora, Jeremy Carter, Dan Hatten, Dick Nagy, Dan Jochum and Bonnie Baumetz (Persons in attendance at Planning Staff Meeting (in bold) Date: July 30, 2012, for August 21, 2012, Planning Commission Meeting Application: CONDITIONAL USE PERMIT TO ALLOW A NURSING HOME TO PROVIDE FOR RESIDENTS WITH DEBILITATING DISEASES LOCATED IN THE R -2 (MEDIUM DENSITY RESIDENTIAL) DISTRICT AT 710 PARK ISLAND DR. SW. (FORMERLY BIRCHWOOD HOSPICE) Applicant: Prairie River Home Care, Inc, applicant ConnectCare, property owner CONDITIONAL USE PERMIT — Prairie River Home Care, Inc. is requesting a conditional use permit to provide specialized care and support for up to 10 residents suffering from debilitating diseases such as Parkinson's and other movement disorders. They state there will be no more than 4 -5 full time equivalent employees working in the home on any given day and there will be no retail sales or leasing of goods from the property. The house was used as a hospice home from 2006 — 2011. It has been vacant since July, 2011. q(A).1I;_ Conditional Use Permit Prairie River Home Care, Inc. 710 Park Island Dr. SW Planning Commission — 8/21/12 Page 2 GENERAL INFORMATION Existing Zoning: R -2 (Medium Density Residential) Property Location: 710 Park Island Dr. S.W. Lot Size: .8 acre Existing Land Use: Previously Birchwood Hospice House Vacant since July, 2011 Adjacent Land Use And Zoning: R- 1(Single Family Residential) R- 2(Medium Density Residential) Comprehensive Land Use Plan: Traditional Residential Neighborhood Zoning History: A conditional use permit was approved in 2002 for the operation of a Hospice House. The home was operated by ConnectCare from 2006 until July, 2011. In July, 2011, the home was closed and has been unoccupied. Applicable Regulations: Section 154.057 and 154.004, Hutchinson City Code Analysis and Recommendation: Staff believes that the proposed application is an appropriate use for this zoning district. Approval of a conditional use permit (CUP) is required in order to allow a licensed nursing home to provide for residents with debilitating diseases located in the R -2 District. A CUP shall be granted only if evidence is presented to establish the following: (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. `1 l') Conditional Use Permit Prairie River Home Care, Inc. 710 Park Island Dr. SW Planning Commission — 8/21/12 Page 3 Staff finds that the request would meet the requirements of granting a conditional use permit (Section 154.057) and recommends approval subject to the findings and conditions listed in the draft Resolution, including these specific conditions: 1. The proposal would meet the standards for granting a conditional use permit, subject to the conditions stated. 2. If the proposed nursing home use fails to start business within one year of the conditional use permit being granted, the conditional use permit shall be deemed null and void and a new conditional use permit must be applied for. 3. If the proposed nursing home use ceases to exist for more than one year, the conditional use permit shall be deemed null and void and a new conditional use permit must be applied for. 4. In the event the use ceases to exist, the house cannot be used as a multiple family dwelling. The use must be kept a type of care facility. 5. A new Conditional Use Permit will be needed if the type of care facility or use of the prorepty were to change in the future. 6. No large meeting (beyond 10 persons) relating to personnel shall be held at the home. (This shall exclude items such as open houses, regular use of the home for care purposes, etc.) 7. A maximum of 5 FTE's is allowed to work at the location at any one time. This standard would ensure that any expansion of the organization would not occur at the property. 8. Retail sales or leasing of goods from the facility is not permitted. 9. No office space for Prairie River Home Care or any other business is permitted. Office space incidental to the on -site operation of the facility is allowed. 10. Parking requirements for nursing home is .35 per bed. There appears to be sufficient parking on the premises. 11. Any remodeling necessary at the facility (main floor or basement) will need a building permit and need to meet all State of Minnesota requirements for this type of facility. 12. Directional street signage changes at McDonald Dr./ School Rd. and Park Island Dr. will be at the property owner's expense, should the property owner want signage for the facility. I L�) ;, q„ a� w.. w / Its .4tA 54-W .t. .4 / w.r.0 s&: / we NI wml 3as. prod, w � SOIOOIG i6uW Fba' 107" w(an n.•xl OUTLOT A x I.Pn 1 M t 1(1 1 I r , fa0.f7� iI i ,. LBM a57 j« 1 1 NGPp� aa. ua571 1 .cf P 'Fa PA"O w (a �------- --- - - - -- M'42'36'W 248.76 Mk Y .al .0 a.r wx IN nn Nk Y BUILDING PERMIT SURVEY FOR LARSON BUILDERS OF HUTCHINSON, INC. LOT II BLOCK I, STEARNS WOODS wn ja N PROPOSED TOP Of FOONDATNN • 1061.55 PROPOSED GARA4Z FLOOR . 1,60.00 PROPOSED SASENEN7 FLOOR . 1000.15 jVN D rL � x �y 8 ±r D �3 t 71 SENUWAAK Up qf koft PP• n a.N.w4 ofl .t In .0 aana.D UN. Ei.valb• • FOWAD �G vb D JOB ND. 00108 O 11 so ... lo In H•1 • D.n.la Ron makInnsl word 0 ,Non. Ran momun sol +' D..el. "Wov,.Wwl.n ( ) OgaN. pmoola( a.V•lb. 1 s.v.1T .w1117 15ot Ivb so vq, Plan ., s.pr I Yea Pr.P.r.4 .v . r .en n7 ev..l Nplvl. nn and Thai I .n.�tat, II..... Lend serv.v, and., tn. Inv, .t IN. Slat. el mina ".14. fai5SSr7 Mrv.<a P.I. :Z ' d3 FW P -281 PG 37 M R VA' - 1'-0' W-Mur i x! 1 �� e...i _____ ______________ ® •pia air.. i _ ! - -� -� r6 °' r � 1W ' h J-777 77 �� e...i _____ ______________ ® •pia air.. i _ ! - -� -� r6 CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 14045 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF A THREE LOT PRELIMINARY AND FINAL REPLAT OF MONTREAL PLACE TO BE KNOWN AS MONTREAL PLACE SECOND ADDITION, VACATION OF EASEMENTS AND SITE PLAN REVIEW OF A DOLLAR TREE DEVELOPMENT IN THE MONTREAL PLACE SECOND ADDITION PLAT FACTS 1. Carlton Holdings I, LLC, property owner, has submitted a preliminary and final plat of Montreal Place Second Addition, vacation of easements and site plan review of a Dollar Tree Development in the Montreal Place Second Addition. 2. The subject property is legally described as: Lots 2 and Lot 3, Block 1, Montreal Place, according to the recorded plat thereof, McLeod County, Minnesota. 3. Jacob Wert, Carlton Holdings I, LLC, has applied to the City for a preliminary and final replat of Montreal Place which will include a vacation of easements and replatting of new easements. There is also a site plan review requested by Patrick Flynn, Hutchinson Development Group, LLC, for a Dollar Tree development on Lot 1, Block 1, Montreal Place Second Addition. 4. The Planning Commission met on August 21, 2012, and held a public hearing on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request subject to the following findings and conditions: a. The applicant shall record the final plat prior to issuance of any building permits for the project. b. The proposed building and site improvements would comply with the standards of the C -2 district and the Zoning Ordinance. c. A certified property survey showing the building elevations is required at the time of building permit. d. SAC and WAC fees will be calculated upon building plan submittal and due at the time of building permit issuance. e. All signage shall meet the requirements of the C -2 district. Sign permits are required prior to installation of the signage. f. Exterior lighting must be shielded and shall not cause glare to adjacent properties. 5. The City Council of the City of Hutchinson reviewed the request at its meeting on August 28, 2012, and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the preliminary and final plat of r� (5b)3 Findings of Fact — Resolution #14045 Preliminary and Final plat, Site Plan Review Montreal Place Second Addition August 28, 2012 Page 2 6. Montreal Second Addition and Site plan review of the Dollar Tree Development subject to the following findings and conditions: a. City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. b. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. c. The applicant shall record the final plat prior to issuance of any building permits for the project. d. The applicant shall record the final plat prior to issuance of any building permits for the project. g. The proposed building and site improvements would comply with the standards of the C -2 district and the Zoning Ordinance. h. A certified property survey showing the building elevations is required at the time of building permit. i. SAC and WAC fees will be calculated upon building plan submittal and due at the time of building permit issuance. j. All signage shall meet the requirements of the C -2 district. Sign permits are required prior to installation of the signage. k. Exterior lighting must be shielded and shall not cause glare to adjacent properties. APPLICABLE LAW 7. The preliminary and final plat request meets the following standards as required in Sections 153.35 — 153.39 and 153.50 — 153.51 of the City of Hutchinson Municipal Code. The site plan review meets the standards as required in Section 154.169 of the City of Hutchinson Municipal Code. CONCLUSIONS OF THE LAW 8. The requested plat is consistent with the comprehensive plan. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to issue a preliminary and final plat of Montreal Place Second Addition and Site Plan Review is hereby approved. Adopted by the City Council this 28h day of August, 2012. ATTEST: Jeremy J. Carter City Administrator Steven W. Cook Mayor �� j PUBLICATION NO. ORDINANCE NO. 12 -0693 AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA VACATING UTILITY AND DRAINAGE EASEMENTS LOCATED IN MONTREAL PLACE THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interests of the City to vacate utility and drainage easements located in Montreal Place for the replat of Montreal Place Second Addition. Section 2. That the utility and drainage easements to be vacated are described as follows: That part of the 6 foot wide drainage and utility easement lying northerly of and adjoining the south line of Lot 2, Block 1, Montreal Place, according to the recorded plat thereof, lying east of the West 10 feet of said Lot 2 and lying westerly of the Easterly 10 feet of said Lot 2. That part of the 6 foot wide drainage and utility easement lying southerly of and adjoining the north line of Lot 3, Block 1, Montreal Place, according to the recorded plat thereof, lying east of the West 10 feet of said Lot 3 and lying west of the East 10 feet of said Lot 3. Section 3. This ordinance shall take effect from and after passage and publication. Adopted by the City Council this 11th day of September, 2012. ATTEST: Jeremy J. Carter City Administrator Steven W. Cook Mayor DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Brad Emans, Dolf Moon, Dave Hunstad, Miles Seppelt, Aaron Othoudt, Jean Ward, Judy Flemming, John Webster, John Olson, Lenny Rutledge, Kent Exner, John Paulson, Marc Sebora, Jeremy Carter, Dan Hatten, Dick Nagy, Dan Jochum and Bonnie Baumetz (Persons in attendance at Planning Staff Meeting (in bold) Date: July 30, 2012, for August 21, 2012, Planning Commission Meeting Application: PRELIMINARY AND FINAL 3 LOT PLAT AND VACATION OF EASEMENTS A REPLAT OF MONTREAL PLACE TO BE KNOWN AS MONTREAL PLACE SECOND ADDITION AND SITE PLAN REVIEW OF A DOLLAR TREE DEVELOPMENT IN MONTREAL PLACE SECOND ADDITION Applicant: Carlton Holdings I, LLC, property owner, plat and vacation of easement applications Hutchinson Development Group, LLC, applicant, site plan review PRELIMINARY AND FINAL PLAT, VACATION OF EASEMENTS AND SITE PLAN REVIEW Carlton Holdings 1, LLC, has submitted a three lot re -plat of Montreal Place, to be known as Montreal Place Second Addition. The re -plat will include vacating the existing easements and platting new easements on the three lots. The proposed use for lot one of the plat is a Dollar Tree retail store. A one stop shop was held on July 16`h with the developers of the proposed Dollar Tree Store. ) r Preliminary and Final Plat, Vacation and Site Plan Review Montreal Place Second Addition Planning Commission — 8/21/12 Page 2 GENERAL INFORMATION Existing Zoning: C -2 (Automotive Service Commercial) Property Location: Lots 2 and 3, Block 1, Montreal Place Lot Size: 2.5 acres Existing Land Use: Vacant lots Adjacent Land Use And Zoning: C -4 (Fringe Commercial) MXD (Mixed Use) Comprehensive Land Use Plan: Commercial Zoning History: The Hajieck farm was preliminary platted to be known as 15 South, later Hutchinson Senior Campus by Farr Development in 2004, and not recorded as a final plat. Also, the property was rezoned from R -1 to R -4 and C -4 for a Hutchinson Senior Campus development to the West and commercial along Hwy 15, in 2004. In 2006, the plat was re- platted to be known as Calaford Place by Farr Development. In March of 2010, Outlot C, Calaford Place was re- platted to Montreal Place by Carlton Land Holdings and rezoned from C -4 to C -2. Carlton Land Holdings rezoned Outlot B, Calaford Place to MXD, Mixed Use District also at that time. Applicable Regulations: Sections 153.36, 153.5 1, Preliminary and Final plat, Section 154.169, Site Plan Review, Hutchinson City Code and Section 14.05, City Charter Site Plan Review: Building: The proposed building would be an approximately 9,000 square foot one -story structure. Setbacks: The proposed building setbacks and requirements for the C -2 (Automotive Service) district are identified below. The plans must meet the building setbacks as follows: '-) L1 3 Required Structure Setback Proposed Building Setbacks Street Right of Way 30 feet 144 feet Interior Lot Line 20 feet 29 feet N; 24 feet S Residential zoning boundary 50 feet n/a '-) L1 3 Preliminary and Final Plat, Vacation and Site Plan Review Montreal Place Second Addition Planning Commission — 8/21/12 Page 3 Landscaping: The City has reviewed the landscape plans and has requested changes in the species of trees to be planted. The developer has submitted a revised landscape plan to staff and has made the changes as requested. Parking: Parking requirements for a retail business is 5.5 spaces per 1,000 sq. ft. for retail uses. The Dollar Storage building has 7,000 square feet of retail floor space and an additional 2,000 square feet that is a combination of office, warehouse, maintenance /mechanical, and restrooms. The 7,000 square feet of retail space needs to have 39 parking spaces. The additional 2000 sq. ft. needs to have one parking space for 2,000 square feet of building area. Thus, the site is required to have 40 parking spaces on site. The site plan indicates 46 parking spaces which meets City requirements. Analysis and Recommendation: Staff has reviewed the preliminary and final plat, vacation of easements and site plan and recommends approval of the request with the following recommendations: 1. The applicant shall record the final plat prior to issuance of any building permits for the project. 2. The proposed building and site improvements would comply with the standards of the C -2 district and the Zoning Ordinance. 3. A certified property survey showing the building elevations is required at the time of building permit. 4. SAC and WAC fees will be calculated upon building plan submittal and due at the time of building permit issuance. 5. All signage shall meet the requirements of the C -2 district. Sign permits are required prior to installation of the signage. 6. Exterior lighting must be shielded and shall not cause glare to adjacent properties. q I-12 One Stop Shop: Montreal Place Second Addition - Dollar Tree Retail Store July 16, 2012 2:30 p.m. Present: Lenny Rutledge, Building Official, Aaron Othoudt, EDA Intern, Marty Campion, Campion Engineering, Miles Seppelt, EDA, Patrick Flynn, Hutchinson Development Corp., Dan Hatten, Police Chief, Kent Exner, City Engineer, John Olson, Public Works, Cal Lee, Nu- Telecom, John Webster, Hutchinson Utilities, Dave Hunstad, Hutchinson Utilities, Mike Bahe, Forestry, John Paulson, City Environmentalist, Dick Nagy, Water Dept., Dan Jochum, Planning Director and Bonnie Baumetz, Planning Coordinator Dan J. opened the meeting with introductions. He then turned the meeting over to Marty C. Marty C. explained the request is to replat lots 2 and 3 in the Montreal Place plat into 3 smaller lots. He stated there �N ill be a vacation of easements along with a site plan request by Hutchinson Development Group for the construction of a Dollar Tree retail store to be located on the lot just south of Kwik Trip. Dan J. noted 8 trees will be required on the site. He stated parking is not an issue. He commented on the need for green space and the access. He questioned the drainage. Marty C. explained the drainage placement. He commented on the shared access with Lot 2. Dan J. noted the parks and playground fee was collected at the time the Montreal Place property was platted. Kent E. mention the SAC and WAC charges at the time of the building permit. Lenny R. commented on the fee of 1 unit per 3,000 sq. ft. Kent E. stated the City Council approved a declining rate structure there would be a charge for one full unit and remaining units would be at 50 %. Lenny R. explained all building requirements must be followed and there must be an ingress /egress agreement for the access. Kent E. commented on drainage and the amount of hard surface area. He also commented on the pond design capacities in the area. He suggested green space would soften the site. Dan J. stated staff would look at the green space proposed. Marty C. explained they will not install storm drainage on the vacant lot. John P. commented on the roof run -off. He explained the concern would be the run -off to the undeveloped lots to the south. Marty C. explained the proposal for drainage and run -off. Cal L. explained telephone works with utilities. John W. stated the natural gas is on the east side of Montreal Street. Utilities will bill for time and material. He will need to know load and placement of meter. Dave H. stated he will need to know electric service size as soon as possible to order the transformer. He reported utilities does the pad and will get specs on the concrete. There is no additional charge. Mike B. commented the plan does not have a lot of green space and will look at and comment on the landscape plan when it is provided to the City. Dan J. commented on integrating set back green space on the site. John P. stated the erosion control plan references the SWIP plan in the Montreal plan. '1 03) 3 One stop shop - Montreal Place Second Addition/Dollar Tree July 16, 2012 Page 2 Dick N. stated the water meter is provided by the City at a cost to the developer. The plumber will determine the size of meter needed. He reminded the developer the remote reading meter must be to the outside. Dave H. stated the temporary power will have to be the installed permanent power. Lenny R. explained there should be a 6" water service into the building. He commented on the plan showing the building off the pad. Marty C. stated that will be changed and corrected. John P. commented the NPDS permit will be transferred with the Montreal Place plat. q G6)3 I I I C yW I t II _ - -------------- i . I ... � I I r —• BLOC _ � ., _ to 4 / s �n i ! Nk I'• i I I i -- -- - z BLOCK 1 O o II s E5F -- I I - - -_ - -- — - — — — — ' - - - - -- � j _ .'' $ •iii — *- - -- Io Q =' is � , }i I I ;, :� ..� I '•'7G::.�.r.— G�— I :� � I X13'. is +----- - - - - -- — — Q SOL 2 MENARp+ AppIrION MONTREAL PLACE SECOND ADDITION PRELIMINARY PLAT RECEIVE JUL i 8 N11 DUCK I1KA, mson CiY of Hutch bt 1 me wt; wh �. wxrx[u aIAC[.. xrwWq .o u. rww Zoning u«wl. Wlwe cw�b. �wyay. BuildIn9 Departments 101IL MN - 10pYY Syron !M yb94 CMw .e.».. YC IIw IrNW WN. YhW Li vaw - b N» wr:nw N 1 ®r ... Lr_ s ....... WIMP DY AywM INYanu. W vyrr w aaymio,n _y rq. - -)I %c I 0 ti J z Q i Q � Z Q Z (Z � IW �Or1R�P� j BLOCK 1 I I MONTREAL PLACE SECOND ADDITION 187012 Y...ytli1'8"ri' / f / �Q4 w � � -i m 2 BLOCK 1 z r — -- a � s z N _ _ =9=X Wr oil is � W S ti mN K 3 A m i .W.Y�..YGY.YYW.r �. �.. YY. Ymr.*.+.. Y..... ......wY..,.._.Y.YW. %.......... / m ' v.w. YY..... OUTLOT B t. mm. a..+ rrYV. 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GE CALAFM PEACE a0 NAME AN A9 ED REARING GF Nf Q 1 R I2 1 1� I p� I X S 7 B .. '[ LOT W �• WIN s V M Mo m a FbW* M Lob1 d I ' Bit Y 1 O cow* Wn .near M~ � NF A&M r —� t' 9w.ae Mauled omty s.16b C&i, . .li LOT J 6 ¢ �. �`•/.. ti ) I -.� In -. •i --`-- 51fo'tsiYe---- ------ j Q i4� ( yam- � I 2 31 p / z z i. LOT 2 e� z Nf Q 1 e .n Prbfesstsr Lchd Surveyors .,,,,�,.eqc 1 255 Hwy l East Hutchinson, MN 55350 Tel: (320} 587.2025 Fox (320) 587 -259 1 1- 1� �AyD'r Bit LOT J 6 ¢ ry I -.� Mv6 NA1 Q i4� I e .n Prbfesstsr Lchd Surveyors .,,,,�,.eqc 1 255 Hwy l East Hutchinson, MN 55350 Tel: (320} 587.2025 Fox (320) 587 -259 1 1- h `��lerro�.i• ..: L i r� rip ,s ,i r K nWn sn.o ..�....,... t .✓ J' / N.m o..In qa.+. lip 7 r mn 7 - a,... � m _ - -- F.._. . � • � —s o..n.. sNmr s°.. V `s •I,o. n 0. net - -,,: BLOCK t 2 Q A RECEIVED m.�aaa. ; °� ��o Jul , mwueryw.aan " W, ' ^•° ,,,�,,>> om •� City Hutchinson \l Plann.. mg, Zan .y m BViIEI en rg Departments aWn m s :. /L°mr kur¢� uH.�r. • rw moi`r uu'A'ro a,rm �P�[r.f.vrt�awldpD.( WNaI FxF. 1.9rtms T Mr ggrygl m. S V.Va AO MN 5 a: rmw �` ..e 1..v lz�s.s.t inm°PRmr sommN a zWwr -arm sR1°r J� r Im °.m�i oomgp rmam us�tu�.W °Ri mr mm- ne svnamnex mm�rva z-imw�rrl wusax .a .�c.r - f.. s¢a+ r...,.,.7vmer.ou r rim �w�o m.O • 1.1a v M —via a, .ug CONCRETE DRKWAY PANELS AT SOEAALNS �y arms mm w.i.mv _ GW�u• •— ems -3A CONCRETE MIKWAY P.MLA4 CURB OPENING CAMPION ENGINEERING ENRNCES, INC. a^ _� m '�' °^ = _ �"s° "^"�" ~"' "" °�"'yf°" na-..• "' "Y DOLLAR TREE HUTCHINSON.MN SITE PLAN ..0 12 -074 i SHEET N0. C1 a 07110112 V 2M Q Z V RECEIVED JIII S 4 - City of Hutchinson Planning, Zoning & 9o,IFlng Deoartment5 'j cnNPION - "�+ - _ "- DOLLAR TREE FJ�t11ENGINEERING w :h"„ UTILITY PLAN 2 -U1q f'yy "mac SERVICES, INC. j. jy HUTCHINSON, MN SHEET N0. C2 ' 0] /IIAII o w.a............w .w ✓N tm. yam G .ew +.wG..Gnl o a.w. w•� ns wow M1,rAe wan uxr .1W STMY .I Cwne Y.MWU.r 1. KMRM MMl. nnmm � 1041Y YI. wow wln YO 0.�Mw .e.1.W / [ID Me GN b.F ,w. •we�w. r,lr. ----------- y µ�•mlw G. (1M� • +W wYmv) 0..w. aN w Ma �5 —� "— brc1.. Iwlal Lwr i— 0.uln Wwa.Nn RECEIVED JIII S 4 - City of Hutchinson Planning, Zoning & 9o,IFlng Deoartment5 'j cnNPION - "�+ - _ "- DOLLAR TREE FJ�t11ENGINEERING w :h"„ UTILITY PLAN 2 -U1q f'yy "mac SERVICES, INC. j. jy HUTCHINSON, MN SHEET N0. C2 ' 0] /IIAII Q 7 3 T 0 Y Z I� II 0 YO Aipn u•nlr• W AMn CeW M•F !� V xA0 AMx vpa• N � Owls •wM• vlm /�� .--- -- -. msl- - - -_ -_- m s — z -- mn w a Mln pvgn Se,ul In•. (W Ilm m W �waM• •wn.) ( o M•+ qm yu [aMn rFlvy •nx ••Ma � /�y� L�1 a D✓eln Mxmvn vrvu MvW OIxW n ml w q unua pCW0..la �F I W 4 pmla •lam vvr •IH �wY YO Aipn u•nlr• RECEIVED OZ o c— Anl.. slw Ym. np i Q v v.aaus2 City Of Hutchinson Planning, caning & Building Departments CAMPION °",, „„,GN• ..w:M:.:^^n DOLLAR TREE .1. ENGMEERING �•R W "" �,a,.a„ GRADING PLAN 1Y -014 SERVICES. INC. '•�•""'• � _�� _ i4 n; "'mmanM'� ,,.�.. —��, NUTCHINSON, MN SHEET NO C3 '01IIDI12 W AMn CeW M•F !� V xA0 AMx vpa• � Owls •wM• vlm /�� .--- -- -. msl- - - -_ -_- m s — z -- mn w a Mln pvgn Se,ul In•. RECEIVED OZ o c— Anl.. slw Ym. np i Q v v.aaus2 City Of Hutchinson Planning, caning & Building Departments CAMPION °",, „„,GN• ..w:M:.:^^n DOLLAR TREE .1. ENGMEERING �•R W "" �,a,.a„ GRADING PLAN 1Y -014 SERVICES. INC. '•�•""'• � _�� _ i4 n; "'mmanM'� ,,.�.. —��, NUTCHINSON, MN SHEET NO C3 '01IIDI12 ioD O Z { T (7 Y 7 Q II I 11 II T it I III p I LLJ I 1 t � : nln NWM I _ _ - - - -- � it as OnM� M N M. e u_ -- °' RECEIVED Cr 2 0 City of Hutchinson on BLOCK i In Zoning ng Departments TYPE 1 TYPE 2 m rw onw¢ .....,.o..,.. WiLLrun.... mmn. arur.�..ri,.,....•.,,+aww.,..wo x.'Ri"' �� e`mDmvn'�in'iu wvr uar,rarwe.utar�ru - SiJL 67.SL° M'nW' d T'r'y �/'�� '�,niiir'v°nia"n` u'pliim m�urcn�ni'wrovr`O�I�`�pNan nn NSA".rSI� GRTl _ r �..... TYPE 3 TYPE N ..mrammr.knrrnwr. .nll�orruTa&S1VV .fT.r.d.,ul— •. •,, nnaa ,.,nv..n,v n ., v.n,nrw \\ �. q — .UtE•.41 fE...T" USED FOR I.EI PMTECTIM S L W N JLUENI DEC. puCCTTMS, M LIIw s V. M. M CAMPION ;;� , ` _!� .==" DOLLAR TREE �r w GimRU ENGINEERING -�-5&:. "irP'.... EROSION CONTROL PLAN tz -014 SERVICES, INC. ^W >_ HUTCHINSON. MN SHEET N0. C4 `01110112 ✓r V r. r+mNr w PN.2. sr M � flW LLL110U � w -• RbY'ld tl>�NA� -Yw1 LT i q w•idq Id it Ix Y rn( Oi2 �'9 m t sl N ¢vxi wliu. 1164.Sf. IN1E•••OI•SAYII YwPO •/ pl@. SRK 4 yW tMl.® umn m�E�u:r `a TYPE I =711111'd SFlA �-mr PWARMFORNm TYPE 3 V v —E¢ fu• m aaM miml us • ra ac fY. ASS • SSa aG Id NW. U.MI IISq '• -4 -/. .FW6 fbll. �axcREtE>�wAUC vem r�waE. aw TYPE 2 sue\ • Ij 0 Ka1Pit. 1111: Y MNiM: ANn � w -• -Yw1 LT i q w•idq Id it Ix Y rn( Oi2 �'9 m t sl N ¢vxi wliu. ,YINt NS[( u0 dRI. 3 1f W PWn 1 1 lM �W--y �F- -j'mLNI Y an.. -. 4L1LV H CATCH BASIN DESIGN "A' • , /Y�- AW/1O11R 3110 /l3Y i1YM6 MEM GAWG 4Mila1[ nWYrs ucx w.r —]- WMrt f4 >o /SIDO mMTR ONY NIrsG -.wmm aawx - naarWtt ma.clvl BiTumoUS PAVEMENT (U)OHT DUTY) . S:Wlm Twxars w.x [, WK ixe /Slf0 a"i •rsL caws. Ivrool vvl R - ,14!}YL fafV.CIW BITUMINOUS PAVEMENT (HEAVY DUTY) Roll. KL LEOTanLE uSEV rce IKET Igplttl...1. eE IOQIUKxr Ix BoIX OYrITF., Nlcrw SPLc OBB6 rpR WCEO. INKIII. d InJi IlOv RECEIVED ,It• City of Hutchinson Planning, Zoning 6 8.fI01ag OepaFL,,F, wN�CNnIX PoSl nnLE raax¢ nC ... 11ENCN (FILL WITH Y-PEO A4 SOIL SlI T rErvCE DETAL —Sr- 1111 -..TES SRT lnI L CAMPIDN X=„";"`�• "'ti"" I DOLLAR TREE it ENGINEERING I DETAILS SERVICES, IN NN'+• -µ ^-�+ • r ^ 12 -016 °gN ,,,, MNTCHINSON, MN SHEET N0. C5 07/l Wl1 M— fey Planting Notes Plant Schedule KEY a I ff I E1N, L s ICAXA e5` RK 'PR T L 111N X A a IS STp01fiA RETICIAATA ']WRY SILK' 2A' SR S.b. 3 Sa 3 A EN MN • u' BB AI 1 1 L A 1 ry([ 11 'SIENNA• FIRST & NAT 3•_y Planting Notes W. Wk ✓.. e.mmn a.,o s r,.� w, �n ✓ ✓�.° ° x wm. ✓o.R, ne. m Y Kma�'� °..w wr,NC"✓Nriraa° w.° w.:i:° ,a..✓✓✓v aN.cna ✓a, m.✓.. ...,. a o:,e. ,o✓.c a.,. ..r. . w°, r...r a.wuc. �.,, m✓,... °noL ,.,, m .�,✓ v.�✓.M°°Y0a'..,a, mw wooe10l.v . oo. �rde io ra:a.1pao °a, °a..lu ,,.a ✓. a.✓x,R r✓m..o, w.,.a a°✓a. ✓,✓ °..,o ✓.mA RECEIVED AU6 a 1 7011 City Of Hutchinson Dlaro:ng, Zoning & Boilcmg pepartmea[S CAMPION ;e i4:.� w.. DOLLAR TREE ENGINEERING"' LANDSCAPE PLAN 12 -014 SERVICES, INC. '"" ^"rNrr^ �.N^',.____ _ a te T� HUTCHINSON, MN ISHEEr NO. Ll 071d12 CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 14046 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF A ONE LOT PRELIMINARY AND FINAL REPLAT OF STONEY POINT ADDITION TO BE KNOWN AS STONEY POINT RIVERVIEW ADDITION AND VACATION OF DRAINAGE AND UTILITY EASEMENTS IN STONEY POINT ADDITION FACTS 1. Wells Fargo Bank, N.A., property owner, has submitted a preliminary and final plat of Stoney Point Riverview Addition and vacation of easements in Stoney Point Addition. 2. The subject property is legally described as: Lot 20 and Lot 21, block 1, Stoney Point Addition, according to the recorded plat thereof. Also that part of Lot 7 of Auditor's Plat of the Northwest Quarter of Section 1, Township 116 North, Range 30 West, described as follows: Commencing at the southeast comer of said Lot 7, also being the northeast corner of Lot 4 of Block 2 of Stoney Point Addition; thence North 86 degrees West, along the south line of said Lot 7, a distance of 514.54 feet to the point of beginning of the land to be described; thence continuing North 86 degrees West, along said south line, a distance of 52.00 feet to the northwest corner of Lot 22 of Block 1 of said Stoney Point Addition; thence North 57 degrees 50 minutes West, along the northeasterly line of said Block 1, a distance of 388 feet more or less, to the southerly shore line of Crow River, thence easterly, along said shore line, to a point North 21 degrees 21 minutes 15 seconds West of the point of beginning; thence South 21 degrees 21 minutes 15 seconds East to the point of beginning. Subject to restrictions, reservation or easements of record, if any. 3. Wells Fargo Bank, c/o Reiter and Schiller, P.A., has applied to the City for a preliminary and final replat of Stoney Point Addition, which will include a vacation of easements and replatting of new easements in the new plat of Stoney Point Riverview Addition. 4. The Planning Commission met on August 21, 2012, and held a public hearing on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request subject to the following findings and conditions: a. The applicant shall record the final plat prior to issuance of any building permits for the project. b. Any future modifications to the site shall comply with shoreland district requirements. c. Any future construction on the property must comply with Zoning Ordinance requirements. 5. The City Council of the City of Hutchinson reviewed the request at its meeting on August 28, 2012, and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the preliminary and final plat of Stoney Point Riverview Addition and vacation of easements subject to the following findings and conditions: 11) 0�q Findings of Fact — Resolution #14046 Preliminary and Final plat and Vacation of Easements Stoney Point Riverview Addition August 28, 2012 Page 2 a. City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. b. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. c. The applicant shall record the final plat prior to issuance of any building permits for the project. d. The applicant shall record the final plat prior to issuance of any building permits for the project. e. Any future modifications to the site shall comply with shoreland district requirements. f Any future construction on the property must comply with Zoning Ordinance requirements. APPLICABLE LAW 6. The preliminary and final plat request meets the following standards as required in Sections 153.35 — 153.39 and 153.50 — 153.51 of the City of Hutchinson Municipal Code. CONCLUSIONS OF THE LAW 7. The requested plat is consistent with the comprehensive plan. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to issue a preliminary and final plat of Montreal Place Second Addition and Site Plan Review is hereby approved. Adopted by the City Council this 28th day of August, 2012. ATTEST: Jeremy J. Carter City Administrator Steven W. Cook Mayor `1 Lk�' PUBLICATION NO. ORDINANCE NO. 12 -0694 AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA VACATING UTILITY AND DRAINAGE EASEMENTS LOCATED IN STONEY POINT ADDITION THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interests of the City to vacate utility and drainage easements located in Stoney Point Addition for the replat of Stoney Point Riverview Addition. Section 2. That the utility and drainage easements to be vacated are described as follows: The 6.00 foot wide drainage and utility easement lying southwesterly of and adjoining the northeasterly line of Lot 20, Block 1, as dedicated by Stoney Point Addition, according to the recorded plat thereof. The 6.00 foot wide drainage and utility easement lying southwesterly of and adjoining the northeasterly line; and the 6.00 foot wide drainage and utility easement lying westerly of and adjoining the easterly line, all in Lot 21, Block 1, as dedicated by Stoney Point Addition, according to the recorded plat thereof. Section 3. This ordinance shall take effect from and after passage and publication. Adopted by the City Council this i Ph day of September, 2012. ATTEST: Jeremy J. Carter Steven W. Cook City Administrator Mayor ') L' '6)� DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Brad Emans, Dolf Moon, Dave Hunstad, Miles Seppelt, Aaron Othoudt, Jean Ward, Judy Flemming, John Webster, John Olson, Lenny Rutledge, Kent Exner, John Paulson, Marc Sebora, Jeremy Carter, Dan Hatten, Dick Nagy, Dan Jochum and Bonnie Baumetz (Persons in attendance at Planning Staff Meeting (in bold) Date: July 30, 2012, for August 21, 2012, Planning Commission Meeting Application: PRELIMINARY AND FINAL ONE LOT PLAT AND VACATION OF EASEMENTS TO BE KNOWN AS STONEY POINT RIVERVIEW LOCATED AT 1209 LEWIS AVENUE S.W. Applicant: Wells Fargo Bank, c/o Reiter and Schiller, Rebecca Schiller PRELIMINARY AND FINAL PLAT AND VACATION OF EASEMENTS The plat will combine three residential lots into one large lot along the South Fork of the Crow River. Easements will also be vacated in the plat and new easements will be platted. The existing house encroaches over a lot line and the plat will clean up the lot lines on the property. � )!-�q Preliminary and Final Plat, Vacation of Easement Stoney Point Riverview Addition —1209 Lewis Ave SW Planning Commission — 8/21/12 Page 2 GENERAL INFORMATION Existing Zoning: R -1 (Single Family Residential) Property Location: 1205 and 1209 Lewis Ave. SW Lot Size: 1.55 acres Existing Land Use: Residential Adjacent Land Use And Zoning: R -1 (Single Family Residential) Comprehensive Land Use Plan: Traditional Residential Neighborhood Zoning History: 1981 - Conditional use permit to allow cluster housing in R -1 — denied 1991 — Variance to allow construction up to the property line — approved 1991 - Vacation of easements to allow construction of house - approved 1993 - Conditional use permit to bring in landscape fill — approved 2007 - Vacation of easements for construction over property line - approved Applicable Regulations: Sections 153.36, 153.51, Preliminary and Final plat, Hutchinson City Code and Section 14.05, City Charter Analysis and Recommendation: Staff has reviewed the preliminary and final plat and vacation of easements and recommends approval of the request with the following recommendations: 1. The applicant shall record the final plat prior to issuance of any future building permits. 2. Any future modifications to the site shall comply with shoreland district requirements. 3. Any future construction on the property must comply with Zoning Ordinance requirements. Y) I,bJq SOUTH FORK CROW RIVER 19 I 1n \ 17 gL�OR S r' r 20rr° V� \ IFS \\ �• i \ S 1b 9G / 14 i Lot,:" \\ LOT I BLOCK} l BLOCK 1 POINT 13 wa�imnwm .I.y«wr�_.r� u S 22 c g 12 Lm catRicE Ornq�n f«YIw Y« . NT >a fr OF \scC /, r 116 N., R 30 `\L Y //UG g0 u T LY o� UTy OF THE M /LL 1001110 BLOCK 2 AODFTIO,N — --- - - - - -- r - ww L STONEY POINT RIVERVIEK &qVET60N PRELIMINARY PLAT ROIwFlKx I.ST TPo T.PPTWIG wi-iUtchinSOn `.«n rsilw°w:r r°." RWnWN, ZR & e:m:°I P* r«.r i°r. °rllui rw]o rr Mn.ar n DePaM �wN T ar r 1°wan aav p wY 4� 1. % �«p • 4r. °r ipq 1 q IILVA IWT IfN1I1Xf. .«ww.. R«a ........... «. w „.w «SN Nrr wn « 4•u r] M xWrnp W. w «_14w Illy«:° ry¢r rayMy. W W rlm M. w N Mme �aq «. t°uq 21 Mpyn it nwmr r«m]• Fa« n M p«x « ory+a,6 TOFSr w mewpnr. nyminn «.e•rnrr rr r« «.. II eq. eT.R1.. M 1,M ]V y1��,� M ]i« I�I. rL Yla •.I]Rw M nrl ma �.iriwn OYNER: "I, Fv, 0.. MA 8YN]EYOR:.MN Mu][. /.... 0M %l.,. PA 1.WMn ..YMYNp. Y ...y rr.n..olw BW 1N =m r , Po e.. 35 25 ow s]].n Wnn ].mhm., w "m a Pw.. °w• 101 PRES ICRWO - R -1 SWIXE FY Y REWEM D01ICT IYIIMW /IRUWW �RiRRCXf P�x+�nµ LOI�R[WMpEM eiaoa u1m RRamac, ai SOUTH FORK CROW RNER aUD /TORS PCa 9 % \ ♦ Lot LOT I 18 a ,,♦,byb0r BLOCK 1 11 \ \, ` "\ \ \ \\ �f i STON�•.\ Fps \ / BLOCK I 1 21 j f 16\ 9G \\ POINP / I' `\ I / \ 10 \ / 13 `I V S STONEY POINT RIVERVIEW ADDITION RECEIVED :i wF:w 1°'n''r1w iw °:.Z w w e ..i r r w—. by N M u, 11.. I,. YT CM wwM M .1 IT— ".TI w MN Wbx s ° Yby III .tla 4 Ww.1.W -b M La. N lbtl S.1 tIOC wIM.LMIYL mrt. Mn. 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Y.wx FwM1. xwxxw ,ry ew..xn ww. +»un e�. mia w.vM.1 r.Ib p Gr.n.w N m Ory., w.nm.w Ym.w,°. w ..,.M mr. 1 n M, — M.., t.'mm.. Y1..°'.wni, cre c...Y x.men,ery wnw..».. .n w..w. w w.+.+ Mu u m°.w.,. x»rw Mlx. I. wmxx w°.b,1.n.,..w....a _ wM. bb-.., M ,. w...— �b,.... w.1.1. by,b..�bg141 w`xM. M. eXk.w m 1, Fw ..mx.. .l.G�ae by .x.�. YaM M ..._x. i.MP r.,F iM ,.m. 1M.11.PMb, MY.WnW w I.w'Ir —b m. wM1. by r Ppb.s .1 im.0 rkLw. CmM1. Yw.uw JUL 18 mlp "Ofroi'Fiu[chinson••i4.... »w. == Manning, Z.n,n & 8,ding 0¢par,,� nww... s.w., e,....Y. �T.�n s YwY.en MsMN N N». f ftw'W. A� xwi w, I.ar'IN �vP °.xb rL�. xM sr m MF°Irxu"Y bbb,' . Ynv.IWi,. ___ Cwnry. Yvmx,s F cwx.wn.w.._ ...w.e. M_.„....M1,x,.. ,b, ... .... b l b, . .M —: — i - . w, lb..x.LM "" e» M... Mw,"..... wMO. Yw»..».», x....xrm»�..w...xw,wwxx....Mx.w .. .T.R 0.." CP.R16 Y6RI1 T»...x.m w. mrv.W». eM...,». —Mx __. by Jw..0. P.u.. rte" wi.n m IYw. Y.wx FwM1. xwxxw ,ry ew..xn ww. +»un e�. mia w.vM.1 r.Ib p Gr.n.w N m Ory., w.nm.w Ym.w,°. w ..,.M mr. 1 n M, — M.., t.'mm.. Y1..°'.wni, cre c...Y x.men,ery wnw..».. .n w..w. w w.+.+ Mu u m°.w.,. x»rw Mlx. I. wmxx w°.b,1.n.,..w....a _ wM. bb-.., M ,. w...— �b,.... w.1.1. by,b..�bg141 w`xM. M. eXk.w m 1, Fw ..mx.. .l.G�ae by .x.�. YaM M ..._x. i.MP r.,F iM ,.m. 1M.11.PMb, MY.WnW w I.w'Ir —b m. wM1. by r Ppb.s .1 im.0 rkLw. CmM1. Yw.uw RESOLUTION NO. 14047 RESOLUTION APPROVING A LOT SPLIT REQUESTED BY EDWARD REGINA, PROPERTY OWNER, TO CREATE A 2.77 ACRE LOT FROM A 10 ACRE PARCEL AT 1485 SOUTH GRADE ROAD S.W. Whereas, Edward Regina, property owner, has requested approval of a lot split to split a 2.77 acre lot from a 10 acre parcel on their property at 1485 South Grade Road S.W. with the following legal description: Parcel A: That part of the Southwest Quarter of the Southeast Quarter of Section 2, Township 116, Range 30, McLeod County, Minnesota described as follows: Beginning at the southeast corner of said Southwest Quarter of the Southeast Quarter; thence on the assumed bearing of West along the south line of said Southwest Quarter of the Southeast Quarter 643.50 feet; thence North, parallel with the east line of said Southwest Quarter of the Southeast Quarter 676.92 feet; thence East, parallel with the said south line 643.50 feet, to said east line; thence South, along said east line 676.92 feet to the point of beginning. Excepting therefrom the West 330.00 feet of the South 365.00 feet (as measured along and parallel with the west and south lines of the above described tract) thereof. This tract contains 7.23 acres and is subject to any and all easements of record. Parcel B: The West 330.00 feet of the South 365.00 feet (as measured along and parallel with the west and south lines of the following described tract) of the following described tract: That part of the Southwest Quarter of the Southeast Quarter of Section 2, Township 116, Range 30, McLeod County, Minnesota described as follows: Beginning at the southeast corner of said Southwest Quarter of the Southeast Quarter; thence on an assumed bearing of West along the south line of said Southwest Quarter of the Southeast Quarter 643.50 feet; thence North, parallel with the east line of said Southwest Quarter of the Southeast Quarter 676.92 feet; thence East parallel with the said south line 643.50 feet, to said east line; thence South along said east line 676.92 feet to the point of beginning. This tract contains 2.77 acres and is subject to any and all easements of record. Whereas, the Planning Commission met on August 21, 2012, to review the request and considered the requirements of the Zoning Ordinance and effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request. �) l6JS Resolution 914047 Lot Split— 1485 South Grade Road S.W. 8/28/12 Page 2 The City Council has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the lot split, subject to the following findings and conditions. 1. The proposed lot split would meet the standards of the R -1 zoning district. 2. The lot split must be recorded at McLeod County Recorder's Office within one year of approval by the City. 3. There will be only one access point from South Grade Road to two lots. 4. City water and sewer will be utilized on the site. Adopted by the City Council this 28a' day of August, 2012 ATTEST: Jeremy J. Carter Steven W. Cook City Administrator Mayor 1)4� rmY roDIRECTORS REPORT — PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Brad Emans, Dolf Moon, Dave Hunstad, Miles Seppelt, Aaron Othoudt, Jean Ward, Judy Flemming, John Webster, John Olson, Lenny Rutledge, Kent Exner, John Paulson, Marc Sebora, Jeremy Carter, Dan Hatten, Dick Nagy, Dan Jochum and Bonnie Baumetz (Persons in attendance at Planning Staff Meeting (in bold) Date: July 30, 2012, for August 21, 2012, Planning Commission Meeting Application: LOT SPLIT AT 1485 SOUTH GRADE RD Applicant: Edward Regina, property owner Evan Wilson, prospective property owner LOT SPLIT - The property owner is requesting a lot split to split the 2.77 acre former building site from the 10.00 acre farmland. "') (165 Lot Split 1485 South Grade Rd Planning Commission — 8/21/12 Page 2 GENERAL INFORMATION Existing Zoning: R -1 (Single Family Residential) Property Location: 1485 South Grade Rd Lot Size: 10 acres Existing Land Use: Farm site and farmland Adjacent Land Use And Zoning: R -1 (Single Family Residential), R -2 (Medium Density Residential) and C -2 (Automotive Service Commercial) Comprehensive Land Use Plan: Traditional Residential Neighborhood Zoning History: The property was annexed to the City in 1993 along with the 291 acre Lynn Township annexation. Applicable Regulations: Section 153.05, City Code Analysis and Recommendation: The proposed use is consistent with both the Comprehensive Plan and meets the requirements of the Zoning Ordinance. The property owner is working with City Staff regarding bringing City water and sewer service to the property through and existing drainage and utility easement on the west side of the subject property. A formal zoning review will be completed at the time a building permit is applied for to make sure the structure would meet all applicable setbacks and zoning regulations. The proposed lot split would meet the requirements of the Zoning Ordinance, therefore staff recommends approval with the following recommended findings and conditions: 1. The proposed lot split would meet the standards of the R -1 zoning district. 2. There will be only one access point from South Grade Road to two lots. 3. City water and sewer will be utilized on the site. 4. The lot split must be recorded at McLeod County Recorder's Office within one year of approval by the City. q) L'\ CERTIFICATE OF SURVEY BASED U ON Dr THIS BEARING SYSTEM IS -Tor- Evan Wilson -part of the - SW 1 4 - SE 1/4, SEC.2,1WP.116, R.30, McLeod Co., MN. BASED upTE THE MCIEDO COUNTY P / COORLtlNATE SYSTEM HAD 83 (1996 AOJ.). AMAS Denwtq thassereif 01stanee a Bealeg. ELEV. DATUM: NAV068 ® VENOMS SANITARY SEVER MAWIVIE -` RJ: „ (DEW) Denptq obtain or BedrNp per Oq6 � •' ... •.. -, :: -:: I As e n,wn,wA r In ....... _._.. ...... _..... hell s xmx,o rN1wne we I -- S89e44'1T'E MEAS. — EAST (DEED) 643.50 - -- O DENOTES IRON MONUAffNT SET. J OENOIES BIRARNOUS SURFACE I f DENOTES m EOO Ca SECRON COR DEN07ES !RAVEL SURFACE N W ro MOM/ LS1ila1R7it1! lid TRAPT■ to That pan of the Southwest Quarter of the Southeast Quarter of Section 2. Township 116, Range 3Q Mcleod County, Minnesota described as follows: 1 Beginning at the Southeast corner of said Southwest Warier of the Southeast Quarter: 4 thence on an assumed bearing of Weal along the south line of said Southwest Warta of the e , t w Southeast Warier 643.50 feet; 1 1A thence North, pordlel with The east line of said Southwest Quarter of the Southeast Warier 676.92 feet; thence East, parallel with The said south line 643.50 feet, to said east line; s';x thence South, long said east line 676.92 feet to the point of beginning, Excepting the Met 330.00 (eel of the South feet (as measured along en0 poroll h telr we h lines abed tract) pordlel with the weal and aoulM1 lines or the ,both described lracQ lM1aeol m This tract contains 7.23 acres and is subject to any and all easements of record. POOPOSED LEGAL DESOMOK TUCT D ) Y The West 330.00 feet of the South 365.00 feet (as measured along and parallel with the ) Yet west and south line. or the following described tract) of the following described tract: . ., That part of the Southwest Warier of the Southeast Warier of Section 2, Township 116. So i I FT root uxE -sr 1 /. -sE Va EAST w:E -sec 1/4-SE To T2 -SW 1 /4-SE 1/4 01, rr 1 TRACT A 7.23 ACRES 89.44' T'E MEAS. 1 . N89 44'1T'A t s 10 neo V4- sE 1/t geAaAIIFI To ne _ EAST OxE -Sec 1 /A -SE I a TRACT`_ B .2.77 ACRES a I An easement for driveway and utility purposes and the right of ingress and egress ow under Is- dA T 1 and across the the East fib 00 feet of the of The Weal 196.00 feet of the South 120.00 east wv 1a2J feel of the (allowing described tract, EAST I oss %at art of the Nang. 30, Mcleod County`Minnesotardescibed as tldlows:Quortr or Section 2, Township 116. � �SW7N 1/4 CORNER Of the Souheast Beginning at the southeast corner of said Southwest Quarter of the Southeast Quarter; SEC.2. Tw.116. R.30 �- N89e44'1 thence on an assumed bearing of West along the youth line of said Southwest Quarter of the FOUND 1/2 M. I.P. Southeast Quarter 643.50 feet; 60 FT. R/w UNE — thence North, parallel with the spat Ilse of laid Southwest Warier of the Southeast Quarter 576.92 feet; th n East ...110 ith the d N i'n 6435 feet t 'd t I' w q CO Oy 1485 V ac ' then,. South. along meld ...tittle 676.92 fast to the point f beginning" °' Project Mono era KDN Jab No.: 1234685 I Scale: 1 inch represents 1 t hereby certify that this plan, survey or report was prepared by me or under my - Thb survey war° prepared without the benefit of title work Additional direct supervision and that / am a duly Registered Land Surveyor under the lows 1 easements, restrictions and /w encumbrances may exist other than those shown of the State f /i f�soIT Doted this 11th day of 'mi, 2012. T` hereon. Survey subject to redsion upon receipt of o current title commitment or /�((�� mar an altor"eys tine opinion. License No. 45356 V' Cq to O 4 W 0 O En I Q m O NOF FT. R/w I ' sE t Of sec ,lag /ant E RpIneM9 SOUTHEAST . Tes' 1 C fi. R/W pNE SEC, 2. LNDPI FOUND p1 7 East Din, MN. 55350 w q CO Oy 1485 V ac ' then,. South. along meld ...tittle 676.92 fast to the point f beginning" °' Project Mono era KDN Jab No.: 1234685 I Scale: 1 inch represents 1 t hereby certify that this plan, survey or report was prepared by me or under my - Thb survey war° prepared without the benefit of title work Additional direct supervision and that / am a duly Registered Land Surveyor under the lows 1 easements, restrictions and /w encumbrances may exist other than those shown of the State f /i f�soIT Doted this 11th day of 'mi, 2012. T` hereon. Survey subject to redsion upon receipt of o current title commitment or /�((�� mar an altor"eys tine opinion. License No. 45356 V' Cq to O 4 W 0 O En I Q m O NOF FT. R/w I ' sE t Of sec ,lag /ant E RpIneM9 SOUTHEAST . Tes' 1 C fi. R/W pNE SEC, 2. LNDPI FOUND p1 7 East Din, MN. 55350 TO: Mayor & City Council FROM: Kent Exner, DPW /City Engineer RE: Consideration of Improvement Project Change Orders DATE: August 28, 2012 As construction has proceeded on the below listed projects there has been additional work, project scope revisions, and/or construction staging changes. The items specified below have been identified and deemed necessary to satisfactorily complete the projects. The following Change Orders are proposed as noted: o Change Order No. 1 — Letting No. 4 /Project No. 12 -05 — 2012 Street Seal Coating This Change Order addresses the extension of the completion date from 0810812012 to 0813112012 due to unavailability ofsupplies.. This extension results in no additional cost increase to the contract. We recommend that the attached project Change Orders be approved. cc: Jeremy Carter, City Administrator 1) Lo HUTCHINSON CITY CENTER ENGINEERING DEPARTMENT 111 HASSAN STREET SE, HUTCINSON MN 55350 PHONE: 320-234-4209 FAX: 320-234-4240 LETTING NO.4 - PROJECT NO. 12 -05 Dated: 0812112012 CHANGE ORDER NO. 1 Page t of 1 Project : Location Street Seal Coating - Various Locations CONTRACTOR: Pearson Bros, Inc, 11079 Lamont Ave NE, Hanover MN 55341 chdspbl@aol.com 783-4793332 Contract Amount $247,708.80 Interim Completion Date: None Final Completion Date: 0 8/0812 01 2 Description of Change: This Change Order addresses the revision of the completion date from 08/0812012 to 0813112012, due unavailability of supplies. This extension results in no additional cost increase to the contract. Item No. Spec. Ref. hang Name Unit Quantity UnR Priu Amount INCREASE ITEMS: COMPLETION DATE CHANGED TO AUGUST 31, 2012 $0 TOTAL INCREASE ITEMS $0.0 DECREASE ITEMS: METOTAL DECREASE ITEMS $0.0 NET INCREASE $0.00 In accordance with the Contract and Specifications, the contract amount shall be adjusted in the amount of $0.00 (add)!(deddst). n extension of 23 days shall be allowed for completion. ORIGINAL PREVIOUS ADDITIONSIDEDUCTIONS THIS ADDITIONICSOUCT40H TOTAL CONTRACT AMOUNT $247,708.80 $0.00 $0.00 5247,708.80 pproved: Approved: Contractor - Pearson Bros, Inc Dated: City of Hutchinson - Mayor: Steven W Cook Dated: 08/28/2012 PProved: Approved: City of Hutchinson - City Engineer: Kent Exner Dated: City of Hutchinson - City Administrator. Jeremy Carter Dated: 08/28/2012 G fr City of Hutchinson Public Works Department Operations & Maintenance 1400 Adams St SE Hutchinson, MN 55350 Phone (320) 234 -4219 Fax (320) 234 -6971 August 21, 2012 To: Honorable Mayor and City Council members From: John Olson, Public Works Manager Subject: REQUEST FOR DESIGNATION AS SURPLUS PROPERTY In accordance with the fleet policy, Public Works coordinates auction of surplus property, unless departments dispose of items on their own. City staff has identified the following vehicles /equipment as surplus property. This designation will allow Public Works to proceed with an auction to sell this equipment. Surplus vehicles /equipment 1) ENGR- 780 -TKS 2001 Chevrolet %ton 4x4 pickup 2) STRT- 313 -SUV 1992 Plymouth Minivan 3) STRT- 109 -TK5 1989 Chevrolet Y2 ton 42 pickup 4) STRT- 236 -TK5 1997 Ford Y2 ton 4x2 pickup 5) STRT- 716 -TK5 1994 Chevrolet %ton 4x2 pickup 6) INFO - 083 -SUV 1996 Ford Explorer 7) FIRE - 548 -TRL 2002 Cargo Express Trailer 8) LEGL- 456 -CAR 2004 Ford Car, Crown Victoria 9) 3 - 5x8 plastic bodied paddle boats - 2 Play Mate -I Pelican model Public Works staff intends to initiate an on -line auction in September to dispose of these vehicles. () W) 0 Minnesota Department of Public Safety ALCOHOL AND GAMBLING ENFORCEMENT DIVISION 444 Cedar Street Suite 133, St. Paul MN 55101 -5133 (651) 201 -7507 Fax (651) 297 -5259 TTY (651) 282 -6555 W W W.DPS.STATE.MN.US APPLICATION AND PERMIT FOR A I TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE TYPE OR PRINT INFORMATION s NAME OF ORGANIZATION D--ATE ORGANnnIZED TAX EXEMPT NUMBER CJLiHC. .aCW STREETADDRESS CITY STATE ZIPCODE is- FvaLL 5t t tK40, YCt i 3� NAME OF PERSON MAKING APPLICATION BUSINESS PHONE HOME PHONE (9z() 5U (3,k) 5,y-7.2_5jFr DATES LIQUOR WILL BE SOLD a ; TYPE OF OR ON ORGANIZATION OFFIC 'S NAME ADDRESS o 1 533 toll ' ORGANIZATION F CER'S AE Up ADDRE 3.zo 3'"' 4'9e_ "k _5 ORGANIZAIFION OFFICER'S NME ADDRESS Location license will be used. If an outdoor area, desc be $ Fr �. L 1 ° Sr SCJ C ��-pQ_ Tf C�aa�s ray 1 J_ I cr � W ill the applicant contract for intoxicating liquor service? If /4a so, give the name and address of the liquor licensee providing the service. Will the applicant carry liquor liability insurance? If so, please provide the carrier's name and ayount of overage.,�L AMC l�s�r CVlcl ft.50 ) i r,C�44 APROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL & GAMBLING ENFORCEMENT CITY /COUNTY N LL Cn n DATE APPROVED CITY FEE AMOUNT rj LICENSE DATES DATE FEE PAID SIGNATURE CITY CLERK OR COUNTY OFFICIAL .APPROVED DIRECTOR ALCOHOL AND GAMBLING ENFORCEMENT NOTE: Submit this form to the city or county 30 days prior to event. Forward application signed by city and /or county to the address above. If the application is approved the Alcohol and Gambling Enforcement Division will return this application to be used as the License for the event PS -09079 (05/06) () Le) MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES TO: Hutchinson City Council FROM: Chief Daniel Hatten DATE: 8 -9 -12 RE: 38th Annual Arts and Crafts Festival Attached is a request from the Hutchinson Area Chamber of Commerce and Tourism. The request outlines their wish to hold the 38th Annual Arts and Crafts Festival on Friday September 14th, 2012 and Saturday September 15th, 2012. The Chamber is also requesting assistance from the City on September 13th, 2012 to aid in the set up of the event. The festival will once again be held in Library Square. The Chamber has requested several areas of assistance from the city and its department. Including but not limited to, exclusive use of Library Square Park, street closers, parking lot closers and police services during the event. I have spoken with all city departments effected about this request and they are all comfortable we can accommodate the Chamber's wishes. I would recommend approval of this request and look forward to working with the Hutchinson Area Chamber of Commerce and Tourism to make this a safe and successful event. � rf) 0 *0* HUTCHINSON AREA CHAMBER OF COMMERCE AND TCHJRISM July 31, 2012 Dan Hatten Chief of Police Hutchinson Police Department 10 Franklin St SW Hutchinson, MN 55350 Dear ChiefHatten: 2 Main Street South Hutchinson, MN 55350 320.587.5252 800.572.6689 Fax: 320.587.4752 info@explorehutchinson.com www.explorehutchinson.com The 38th Annual Arts & Crafts Festival and Taste of Hutchinson will be held Friday, September 14, 10 am — 6 pm and Saturday, September 15, 9 am — 4 pm in Library Square and I a Ave SE. Setup for the festival will begin on Thursday, September 13th at 8 am. The event will end on Saturday the 15th at 4 pm. Cleanup is usually completed by 8 pm on the 15t'. A rain location will not be provided. A severe weather emergency plan is currently in place. The Arts & Crafts Festival committee would like to request the support and assistance of the City of Hutchinson in regards to the areas outlined in the attached document. We understand that our request for support of the festival will affect multiple City of Hutchinson departments. In order to maintain positive relationships with area businesses, the Arts & Crafts Festival committee will be sending letters of notice to the businesses that will be directly affected by the event taking place in downtown Hutchinson. We truly appreciate the City of Hutchinson's role in making this annual event a success in the Hutchinson community. Thank you for your support! If you have any questions regarding this request, please contact Angela Brandel at 320 - 234 -0789 or email aneelagexplorehutchinson.com. Sincerely, Angela Brandel Hutchinson Chamber & Tourism / Arts & Crafts Festival Coordinator Cc: Sergeant Joseph Nagel q (-,,) ** **0 HUTCHINSON St AREA CHAMBER Of COMMERCE AND TOURISM 2 Main Street South Hutchinson, MN 55350 320.587.5252 800.572.6689 Fax: 320.587.4752 info@explorehutchinson.com www.explorehutchinson.com 38th Annual Hutchinson Arts & Crafts Festival and Taste of Hutchinson Request of Support from the City of Hutchinson — July 31, 2012 Administration The Hutchinson Ambassadors wish to reserve all concession rights on I' Ave SE between Main Street and Hassan Street as well as the control of any and all food exhibitors for the Taste of Hutchinson. The Ambassadors have an agreement with the Downtown Association regarding the operation of the Popcorn Wagon during the event. Use of electricity in band shell and along 1 n Ave SE during the festival weekend Police Department • Overnight security on Thursday, September 13th and Friday, September 14'h. • Assistance with pedestrian traffic crossing on the comer of Main Street and 0 Ave. • Assistance in directing vendor traffic during the event • Assistance with vendor check in traffic control and allow use of Hassan Street from Washington to 5d' Ave SE to aid in this process • Emergency services support during the event Parks & Recreation • Exclusive use of Library Square for art & craft exhibitors for September 13 -15, 2012 • Delivery of picnic tables to the 101 Park Place parking lot on Thursday, September 13'b. • Removal of select park benches within Library Square on Thursday, September 13d'. Street Department • Closing of I' Ave SE between Main Street and Hassan Street for the Taste of Hutchinson on September 13 -15, 2012 • Closing of Hassan St between Washington Ave E to 3rd Ave SE for arts & crafts exhibitor loading, unloading, dumpsters, and restrooms • Closing of the municipal parking lot on the corner of Hassan Street and 1 " Ave SE for September 13 -15, 2012 • Restriction of parking on the east side of Main Street between 1 ' Ave SE and Washington Ave and long the south side of Washington Ave between Main St and Hassan St. • Lift `No Parking' restriction on Jefferson Street between Washington and 2nd Ave SE to allow for additional parking during the event - -6 August 22, 2012 CITY OF HUTCHINSON MEMO Administration Department TO: MAYOR & CITY COUNCIL FROM: JEREMY CARTER, CITY ADMINISTRATOR SUBJECT: OUT -OF -STATE TRAVEL REQUEST The Building Official is requesting out -of -state travel to attend the annual International Code Council meeting in Portland, Oregon. This annual meeting runs from October 2155 — October 285h. The last out -of -state annual International Code Council meeting attended was in 2008. This annual meeting helps shape building codes and allows city staff to provide input and participate in changing building code standards and the industry. This also provides a great opportunity to network with other building officials around the country and discuss with experts in the industry the challenges, trends and opportunities in this area. The Building Official has applied for several grants and scholarships to offset some, most or all of the costs of the conference depending on the grant or scholarship awards he receives. However, the 2012 budget can cover the entire cost of the conference in the event grants or scholarships are not awarded to the Building Official. This annual meeting will provide the building official with on -going materials and up to date knowledge that will provide a valuable benefit to the contractors, property owners, designers, city council and the community has a whole. Because of the value of this annual meeting and because I feel on -going education is critical to the job responsibilities and role of the Building Official within the City of Hutchinson I'm recommending this travel request be approved. If there are any questions on this request please let me know. Sincerely, Jeremy J. Carter City Administrator City of Hutchinson August 9, 2012 Jeremy Carter City Administrator, City of Hutchinson RE: ICC Code Hearings and Annual Business Meeting, Portland Oregon Jeremy; This year's International Code Council, Code Hearings and Annual Business Meeting (ABM) will be held in Portland Oregon from October 21`t through October 28th. The main purpose of the code hearings is to shape building codes to reflect newly developed products, processes and procedures in the ever - changing construction industry. There is also the immeasurable value of meeting and discussing building codes issues with the true experts in the industry as well as education classes being offered throughout the ABM providing required CEO's. Seeing first hand and participating in code development has greatly improved my ability to interpret building codes and translate my code knowledge to our local contractors, property owners and designers which allows The City of Hutchinson to keep and reinvest plan review and permit fees for State projects that would otherwise be paid to the State of Minnesota. All of the benefits of attending an event like this come with a cost which I have estimated and listed later on in this letter. I have applied for grants and scholarships to help offset much of the cost that is involved in attending the code hearings as well as searched for the most inexpensive accommodations and airfare. Unfortunately some of the grants and scholarships will not be awarded until after the "Early Bird" discount registration time has passed. Grant and scholarship applicants are required to take advantage of any discount available in order to be eligible, so I will need to register for the event and secure air transportation prior to knowing if I will receive the grants or scholarships. The break -down of expenses are based on today's fluctuating airfare costs. • Early Bird Event Registration $550.00 • Lodging for 8 nights at the "Early Bird" rate of $123.00 +14.5% tax per night is $1126.68. • Airfare based on today's, July 27, 2012 rate of $378.00 round trip. Airfare has been fluctuating a quite a bit. • The per diem rate for Portland Oregon is $66.00 per day. I have applied for a grant from Southwest Chapter of Building Officials of $1,000.00. 1 am the only one applying for it so my chances are pretty good. I also applied for a matching Scholarship from ICC, matching the SW Chapter grant of up to $1,000.00. 1 am also eligible for a scholarship from 10,000 Lakes chapter of Building officials of up to $500.00 depending on the number of applicants. Thank you for your consideration and feel free to contact me with any questions you may have regarding the 2012 ICC Code Hearings. Thank you, Lenny Rutledge, Building Official RAJ n\�� Emus INTERNATIONAL CODE COUNCIL Dear Mr. Carter: International Code Council Soo New Jersey Avenue, NW Sixth Floor Washington, DC 20001 bet: 888.iccsafe (422.7233) tet: 202370.1800 fax: 202.783.2348 www.iccsafe.org I am writing to encourage you to support the participation of Lenny Rutledge, Building Inspector, in the upcoming Final Action Hearings that are part of the International Code Council's Annual Conference. As a department head, you are probably already aware that practices relating to building safety and fire prevention are constantly evolving. Codes are updated and improved based on new technology, evolving building science and lessons learned. The Final Action Code Hearings during the 2012 ICC Annual Conference in Portland, Oregon, October 21 -28, 2012, will be an excellent opportunity for professional development and networking. Here, Code Council members and building professionals from across the industry and around the globe will gather to participate in the code development process and offer their expertise at the global level. The public acknowledges that this process leads to safer construction, saved lives, and reduced property losses, the goal of every safety- minded community. Attendees come to this professional event to access unparalleled training and education and experience presentations from the industry's leading authorities. Participation in the code development process and training opportunities are something Lenny can put to use immediately to make your community safer. As a Deputy County Administrator for Chesterfield County, Virginia, I support these activities and recognize this as an opportunity to advance public safety in my community. I hope you will, too. Please do not hesitate to contact me if you have any questions or concerns. For complete information on who should attend and why, registration fees etc., please visit our website at littp://www.iccsafe.org/newsroom/annual/Pages/2012Portland.asp x. Sincerely, rs= William D. Dupler, President International Code Council INTERNATIONAL CODE COUNCIL" Dear Mr. Carter: International Code Council Soo New jersey Avenue, NW Sixth Floor Washington, DC zoom tel: 888.iccsafe (422.7233) tel: 202 370 fax: 202 783.2348 www.iccsafe.org I am writing to encourage you to support the participation of Lenny Ruthledge, Building Inspector in an available Chapter of the International Code Council. As a department head, you probably belong to a professional association yourself. Therefore, you are aware of the professional growth and the benefit to your employer that involvement in a professional chapter can bring. By participating in an ICC Chapter, Lenny can gain important insights on building and fire related issues important to your local area and state, making him more effective in the day -to -day administration of the codes. Lenny will be exposed to new ideas, technologies and solutions that will enhance his ability to serve the community. In addition, chapter meetings provide easy access to affordable continuing education and opportunities to participate on committees, resulting in increased code knowledge. With your support, those who are willing to serve as officers of the chapter have an opportunity to develop leadership and management skills which in turn, benefit your department. As a Deputy County Administrator for Chesterfield County, Virginia, I am a member of an ICC Chapter. I support these activities and recognize this as an opportunity to advance public safety in my community. I hope you will, too. Please do not hesitate to contact me if you have any questions or concerns. Sincerely, William D. Dopler, President International Code Council ciey 0 MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES TO: Mayor and Council FROM: Chief Daniel Hatten DATE: 8 -22 -12 RE: Homecoming Parade Attached is a request from Mike Scott and the Hutchinson High School. The request outlines their wish to hold a parade on September 21512012 at 12:30 p.m. The parade will assemble in the Middle School Parking lot. The parade will travel from the Middle School to High School traveling on South Grade Rd. and School Rd. My staff and I can accomm make this a Dlice department inson Schools to � Chi Jun IJ 2012 8:25RM CITY OF HUICHINSON 32UeJ4424u CSry of - 111 Hassan Street Soulhewt Hutchinsm,MN 55350 (320) 587 -5151 ,Fax: (320) 234 =240 City of Hutchinson APPLICATION FOR PARADE PERMIT Permit Fee: $30 (short term) Date Received: i�r * J 22.190 All applications must be received at least 30 days before event in order to be considered 1& ,685 , K Scam 3d0 -97-5001 garization Name j� � l Phone Number U?)90 � z Ld aj SS '?fa Orzanization Address ON State Zip Phone Number Residence Address City Stare Zip 1 i L r`c ka.(..C_ Sc0 4f 3a-o -"6 a- Parade Chairman Name Phone Number r) N Parade Date: �'�� —I Location and Description of Assembly Area: 11t(��i Assembly Time: 1X' ad IP . M \Q �0D� �i!},('{..t(t5 i n�Y� Starting ime of Parade: �awA g � � falV r Estimated Time of Parade. e. ! �\J�'7 tj c'l Starting Point of Parade: Route of Parade Travel i "448 -6 A, 4r la m' A A-A 4-Ltoy 1. &-W PiuA huzqq q I wke/t to Ending Point of Parade: `-'� -�'S (,Up�;� Pp.J�y� 1p->, Approximate Number of Units, Animals, and Vehicles which will constitute Parade: Type and Description of Animals and Vehicles: f'}e.t�nryl�t� CW1ry, Cer.✓S %%ta.,r, (y,as Maximum Interval of Space to be Maintained Between Units: Maximum Length of Parade: 1 iKC'k'r Minimum and Maximum Speed of Parade: 5- la MPH Portion of Street Width Traversed: r) N Jun 13 2012 8:25AM CITY OF HUTCHINSON 3202344240 p.3 C,ry of H.1chtuson Appftcauon (or Parade Pernut Pogo 2 of 2 The following items need to be completed and�'or attacned in order for the application to be processed: Permit fee paid in full (check or money order): Dyes ❑ no Permit Application completed in full and signed: to yes ❑ no I declare that the information I have provided on this application is truthful, and 1 authorize the City of Hutchinson to investigate the information submit d. ignature of authorised after of organization or parade chairman Date Police ❑ approved O denied Notes: _ City Council ❑ approved ❑ denied Notes: k) CITY OF HUTCHINSON 8/22/2012 R55CKREG LOG22001VO Council Check Register 8/15 - 8/28/12 Check # 172004 172005 172006 172008 172009 172010 172011 172012 172013 172014 172015 172016 172017 172018 172019 172020 172021 ftip'10% ww#Z 0X1 172024 172025 172026 172027 172029 Ck Date 8/17/2012 8/17/2012 8/17/2012 8/28/2012 8/28/2012 8/28/2012 8/28/2012 8/28/2012 8/28/2012 8/28/2012 8/28/2012 8/28/2012 8/28/2012 8/28/2012 8/28/2012 8/28/2012 8/28/2012 8/28/2012 8/28/2012 8/28/2012 8/28/2012 8/28/2012 8/28/2012 8/28/2012 8/28/2012 8/28/2012 8/28/2012 8/28/2012 8/28/2012 Amount Vendor/ Explanation 1.00 BP 1,409.50 DVS RENEWAL 3,047.00 WELLS FARGO 541.94 ACE HARDWARE 131.20 AEM MECHANICAL SERVICES, INC 90.85 AMERICAN FAMILY INS CO. 280.00 AMERICAN RED CROSS 10.85 AMERICAN WELDING & GAS 68.77 AMERIPRIDE SERVICES 1,011.04 AMS COATING SYSTEMS INC. 265.00 APA MN ADMINISTRATORS 668.22 ARCTIC GLACIER PREMIUM ICE INC 164.00 ARNESON DISTRIBUTING CO 720.00 ARTHUR J GALLAGHER RISK 260.30 B. W. WELDING 200.00 BARE, MICHAEL 38.00 BARTHOLOMEW. JAY 727.19 BERGER PLUMBING HEATING AC 732.53 BLACK BOX CORPORATION 100.00 BOTZET, LARRY 2,208.00 BRAUN INTERTEC CORP 25.30 BRISTLE, JOHN 63.06 BUSINESSWARE SOLUTIONS 40,827.39 C & L DISTRIBUTING 613.75 CARSON PATROL SHOP LLC 78.26 CENTRAL HYDRAULICS 427.92 CENTRAL TURF & IRRIGATION SUPP 299.40 COAST TO COAST SOLUTIONS 369.66 COMDATA CORPORATION Account Description MOTOR FUELS & LUBRICANTS MACHINERY & EQUIPMENT DUE FROM UTILITIES REPAIR & MAINTENANCE SUPPLIES OPERATING SUPPLIES ACCRUED LIFE INSURANCE OPERATING SUPPLIES CENTRAL GARAGE REPAIR CONTRACT REPAIR & MAINTENANCE SIGNS & STRIPPING MATERIALS TRAVEL SCHOOL CONFERENCE COST OF MIX & SOFT DRINKS COST OF SALES -BEER PROFESSIONAL SERVICES CONTRACT REPAIR & MAINTENANCE 11: /t \944 91:laiQ1 161l 1s43401M4 RECREATION ACTIVITY FEES CONTRACT REPAIR & MAINTENANCE SMALL TOOLS SAFETY SUPPLIES PROFESSIONAL SERVICES ACCOUNTS PAYABLE MANUAL OPERATING SUPPLIES COST OF SALES -BEER AUTOMOTIVE REPAIR CENTRAL GARAGE REPAIR REPAIR & MAINTENANCE SUPPLIES OPERATING SUPPLIES OPERATING SUPPLIES 172030 172031 172032 172033 Ck Date 8/17/2012 8/17/2012 8/17/2012 8/28/2012 8/28/2012 8/28/2012 8/28/2012 8/28/2012 8/28/2012 8/28/2012 8/28/2012 8/28/2012 8/28/2012 8/28/2012 8/28/2012 8/28/2012 8/28/2012 8/28/2012 8/28/2012 8/28/2012 8/28/2012 8/28/2012 8/28/2012 8/28/2012 8/28/2012 8/28/2012 8/28/2012 8/28/2012 8/28/2012 Amount Vendor/ Explanation 1.00 BP 1,409.50 DVS RENEWAL 3,047.00 WELLS FARGO 541.94 ACE HARDWARE 131.20 AEM MECHANICAL SERVICES, INC 90.85 AMERICAN FAMILY INS CO. 280.00 AMERICAN RED CROSS 10.85 AMERICAN WELDING & GAS 68.77 AMERIPRIDE SERVICES 1,011.04 AMS COATING SYSTEMS INC. 265.00 APA MN ADMINISTRATORS 668.22 ARCTIC GLACIER PREMIUM ICE INC 164.00 ARNESON DISTRIBUTING CO 720.00 ARTHUR J GALLAGHER RISK 260.30 B. W. WELDING 200.00 BARE, MICHAEL 38.00 BARTHOLOMEW. JAY 727.19 BERGER PLUMBING HEATING AC 732.53 BLACK BOX CORPORATION 100.00 BOTZET, LARRY 2,208.00 BRAUN INTERTEC CORP 25.30 BRISTLE, JOHN 63.06 BUSINESSWARE SOLUTIONS 40,827.39 C & L DISTRIBUTING 613.75 CARSON PATROL SHOP LLC 78.26 CENTRAL HYDRAULICS 427.92 CENTRAL TURF & IRRIGATION SUPP 299.40 COAST TO COAST SOLUTIONS 369.66 COMDATA CORPORATION Account Description MOTOR FUELS & LUBRICANTS MACHINERY & EQUIPMENT DUE FROM UTILITIES REPAIR & MAINTENANCE SUPPLIES OPERATING SUPPLIES ACCRUED LIFE INSURANCE OPERATING SUPPLIES CENTRAL GARAGE REPAIR CONTRACT REPAIR & MAINTENANCE SIGNS & STRIPPING MATERIALS TRAVEL SCHOOL CONFERENCE COST OF MIX & SOFT DRINKS COST OF SALES -BEER PROFESSIONAL SERVICES CONTRACT REPAIR & MAINTENANCE 11: /t \944 91:laiQ1 161l 1s43401M4 RECREATION ACTIVITY FEES CONTRACT REPAIR & MAINTENANCE SMALL TOOLS SAFETY SUPPLIES PROFESSIONAL SERVICES ACCOUNTS PAYABLE MANUAL OPERATING SUPPLIES COST OF SALES -BEER AUTOMOTIVE REPAIR CENTRAL GARAGE REPAIR REPAIR & MAINTENANCE SUPPLIES OPERATING SUPPLIES OPERATING SUPPLIES 172034 8/28/2012 832.74 CREEKSIDE SOILS REPAIR & MAINTENANCE SUPPLIES 172035 8/28/2012 3,220.00 CRIUS CORP CONTRACT REPAIR & MAINTENANCE 172036 8/28/2012 287.62 CROW RIVER AUTO & TRUCK REPAIR AUTOMOTIVE REPAIR 172037 8/28/2012 230.34 CROW RIVER GLASS & SIGNS AUTOMOTIVE REPAIR 172038 8/28/2012 330.73 CROW RIVER PRESS INC PRINTING & PUBLISHING 172039 8/28/2012 75.00 CROW RIVER WINERY INTOXICATING BEVERAGE LICENSE 172040 8/28/2012 320.00 CROWN INDUSTRIES INC. CONTRACT REPAIR & MAINTENANCE 172041 8/28/2012 50.00 DASCHER, DUANE SAFETY SUPPLIES 172042 8/28/2012 6,978.80 DAY DISTRIBUTING COST OF SALES -BEER 172043 8/28/2012 4,137.06 DPC INDUSTRIES INC CHEMICALS & PRODUCTS 172044 8/28/2012 1,017.98 DROP -N -GO SHIPPING, INC PRINTING & PUBLISHING 172045 8/28/2012 37.41 DUNDEE MISCELLANEOUS 172046 8/28/2012 453.42 DYNA SYSTEMS REPAIR & MAINTENANCE SUPPLIES 172047 8/28/2012 188.10 ECOLAB PEST ELIM RECEIVED NOT VOUCHERED 172048 8/28/2012 3,997.50 EHLERS & ASSOCIATES INC PROFESSIONAL SERVICES 172049 8/28/2012 321.88 ELECTRO WATCHMAN CONTRACT REPAIR & MAINTENANCE 172050 8/28/2012 108.55 EMERGENCY AUTOMOTIVE TECH MACHINERY & EQUIPMENT 172051 8/28/2012 502.28 EPIC PRODUCTS INC COST OF MIX & SOFT DRINKS 172052 8/28/2012 295.93 FASTENAL COMPANY REPAIR & MAINTENANCE SUPPLIES 172053 8/28/2012 171.40 FIRST CHOICE FOOD & BEVERAGE S OPERATING SUPPLIES 172054 8/28/2012 103.08 G & K SERVICES OPERATING SUPPLIES 172055 8/28/2012 3,200.00 GAVIN, OLSON & WINTERS, LTD PROFESSIONAL SERVICES 172056 8/28/2012 117.30 GEB ELECTRICAL INC CONTRACT REPAIR & MAINTENANCE 172057 8/28/2012 1,320.00 GERTENS RECEIVED NOTVOUCHERED 172058 8/28/2012 175.00 GOLDEN TONGUE CONSULTANTS PROFESSIONAL SERVICES 172059 8/28/2012 42.67 GRAINGER EQUIPMENT PARTS 172060 8/28/2012 10.17 GURSTEL, STALOCK & CHARGO PA ACCRUED GARNISHMENTS 172061 8/28/2012 1,537.04 GURSTEL, STALOCK & CHARGO PA ACCRUED GARNISHMENTS 172062 8/28/2012 552.65 H.A.R.T. ACCRUED DEFERRED COMP 172063 8/28/2012 1,993.47 HACH COMPANY OPERATING SUPPLIES 172064 8/28/2012 1,525.00 HANSON & VASEK CONSTRUCTION CONTRACT REPAIR & MAINTENANCE 172065 8/28/2012 300.00 HAUGEN, BRETT CONDITIONAL USE PERMITS 172066 8/28/2012 130.29 HILLYARD / HUTCHINSON OPERATING SUPPLIES 172067 8/28/2012 92.23 HIRSHFIELD'S INC OPERATING SUPPLIES 172068 8/28/2012 7,019.54 HOISINGTON KOEGLER GROUP INC PROFESSIONAL SERVICES 172069 8/28/2012 96.20 HUTCH CAFE OPERATING SUPPLIES 172070 8/28/2012 15.00 HUTCHINSON AREA CHAMBER OF COM OPERATING SUPPLIES 172071 8/28/2012 3,667.80 HUTCHINSON CENTER FOR THE ARTS NON - INTOXICATING BEVERAGE LICE 172072 8/28/2012 153.00 HUTCHINSON MEDICAL CENTER PROFESSIONAL SERVICES 172073 8/28/2012 45.00 HUTCHINSON PUBLIC SCHOOLS TRAVEL SCHOOL CONFERENCE 172074 8/28/2012 170.22 HUTCHINSON WHOLESALE RECEIVED NOT VOUCHERED 172075 8/28/2012 3,620.15 HUTCHINSON, CITY OF UTILITIES 172076 8/28/2012 9.17 INDEPENDENT EMERGENCY SERVICES COMMUNICATIONS 172077 8/28/2012 1,935.00 INFRATECH CONTRACT REPAIR & MAINTENANCE 172078 8/28/2012 310.85 INTERSTATE BATTERY SYSTEM MINN EQUIPMENT PARTS 172079 8/28/2012 49.98 JAY MALONE MOTORS AUTOMOTIVE REPAIR 172080 8/28/2012 743.20 JJ TAYLOR DIST OF MN COST OF SALES -BEER 172081 8/28/2012 23.31 JOCHUM, DANIEL TRAVEL SCHOOL CONFERENCE 172082 8/28/2012 19,156.75 JOHNSON BROTHERS LIQUOR CO. COST OF SALES -WINE 172083 8/28/2012 75.00 KAHL, DENNIS REPAIR & MAINTENANCE SUPPLIES 172084 8/28/2012 193.71 KEVINS AUTO SERVICE INC PROFESSIONAL SERVICES 172085 8/28/2012 198.90 KLOSS, TOM TRAVEL SCHOOL CONFERENCE 172086 8/28/2012 241.00 KNOX COMPANY BUILDING REPAIRS 172087 8/28/2012 196.48 L & P SUPPLY CO OPERATING SUPPLIES 172088 8/28/2012 230.76 LANG'S MEAT MARKET MISCELLANEOUS 172089 8/28/2012 139.00 LEXISNEXIS OTHER CONTRACTUAL 172090 8/28/2012 720.74 LIFE INSURANCE COMPANY OF AMER ACCRUED LIFE INSURANCE 172091 8/28/2012 1,190.58 LIFE INSURANCE COMPANY OF AMER EMPL.HEALTH & INS. BENEFIT 172092 8/28/2012 792.88 LIFE INSURANCE COMPANY OF AMER EMPL.HEALTH & INS. BENEFIT 172093 8/28/2012 3,943.64 LIGHTINGHOUSEUSA INC CONTRACT REPAIR & MAINTENANCE 172094 8/28/2012 184.92 LOCATORS & SUPPLIES REPAIR & MAINTENANCE SUPPLIES 172095 8/28/2012 19,722.05 LOCHER BROTHERS INC COST OF SALES -BEER 172096 8/28/2012 24,301.00 LOGIS OTHER CONTRACTUAL 172097 8/28/2012 114.64 LUND, SHERRY OPERATING SUPPLIES 172098 8/28/2012 218.20 LYNDE & MCLEOD INC RECEIVED NOT VOUCHERED 172099 8/28/2012 233.50 M -R SIGN SIGNS & STRIPPING MATERIALS C� 172100 8/28/2012 125.00 MAJOR, DEAN OTHER LICENSES �� 172101 8/28/2012 5,950.45 MARK BETKER CONSTRUCTION LLC MACHINERY & EQUIPMENT 172102 8/28/2012 1,117.36 MCLEOD COOP POWER ASSN CONTRIBUTIONS & DONATIONS 172103 8/28/2012 546.00 MCLEOD COUNTY RECORDER DUE FROM HRA 172104 8/28/2012 46.00 MCLEOD COUNTY RECORDER - SEPAR PROFESSIONAL SERVICES 172105 8/28/2012 46.00 MCLEOD COUNTY RECORDER- SEPAR 172106 8/28/2012 141.81 MCRAITH, JOHN OPERATING SUPPLIES 172107 8/28/2012 100,669.70 MEDICA EMPL.HEALTH & INS. BENEFIT 172108 8/28/2012 68.82 MEHR, BRIAN TRAVEL SCHOOL CONFERENCE 172109 8/28/2012 79.67 MENARDS HUTCHINSON REPAIR & MAINTENANCE SUPPLIES 172110 8/28/2012 435.29 MEYER LABORATORY, INC REPAIR & MAINTENANCE SUPPLIES 172111 8/28/2012 229.50 MINI BIFF RENTALS 172112 8/28/2012 76.80 MINNEAPOLIS, CITY OF OTHER CONTRACTUAL 172113 8/28/2012 20.00 MINNESOTA DEPT OF LABOR & INDU LICENSES & TAXES 172114 8/28/2012 20.00 MINNESOTA DEPT OF LABOR & INDU LICENSES & TAXES 172115 8/28/2012 10.00 MINNESOTA DEPT OF LABOR & INDU OPERATING SUPPLIES 172116 8/28/2012 60.00 MINNESOTA DEPT OF LABOR & INDU SAFETY SUPPLIES 172117 8/28/2012 80.00 MINNESOTA DEPT OF LABOR & INDU PERMITS 172118 8/28/2012 10.00 MINNESOTA DEPT OF LABOR & INDU DUES & SUBSCRIPTIONS 172119 8/28/2012 20.00 MINNESOTA DEPT OF LABOR & INDU DUES & SUBSCRIPTIONS 172120 8/28/2012 10.00 MINNESOTA DEPT OF LABOR & INDU DUES & SUBSCRIPTIONS 172121 8/28/2012 1,112.14 MINNESOTA DEPT OF MOTOR VEHICL MACHINERY & EQUIPMENT 172122 8/28/2012 175.00 MINNESOTA LIBRARY ASSN TRAVEL SCHOOL CONFERENCE 172123 8/28/2012 35.80 MINNESOTA STATE BAR ASSOC. DUES & SUBSCRIPTIONS 172124 8/28/2012 2,333.20 MINNESOTA VALLEY TESTING LAB OTHER CONTRACTUAL 172125 8/28/2012 440.00 NEW FRANCE WINE COST OF SALES -WINE 172126 8/28/2012 62.00 NORTH CENTRAL LABORATORIES OPERATING SUPPLIES 172127 8/28/2012 111.15 NORTHERN STATES SUPPLY INC REPAIR & MAINTENANCE SUPPLIES 172128 8/28/2012 118.84 CIVILLY AUTO PARTS CENTRAL GARAGE REPAIR 172129 8/28/2012 74.00 OFFICE OF ENTERPRISE TECHNOLOG TELEPROCESSING EQUIP 172130 8/28/2012 1,992.00 ONE WAY BUILDING SERVICES INC CONTRACT REPAIR & MAINTENANCE 172131 8/28/2012 120.38 PAULSON, JOHN TRAVEL SCHOOL CONFERENCE 172132 8/28/2012 3,157.24 PHILLIPS WINE &SPIRITS COST OF SALES -WINE i� 172133 8/28/2012 998.99 PINE VALLEY ECO PRODUCTS CHEMICALS & PRODUCTS 172134 8/28/2012 161.90 PIONEER SIGNS & STRIPPING MATERIALS 172135 8/28/2012 64.36 POSITIVE ID INC MISCELLANEOUS 172136 8/28/2012 160.31 PRIEVE LANDSCAPING & LAWN CARE CONTRACT REPAIR & MAINTENANCE 172137 8/28/2012 672.31 QUADE ELECTRIC REPAIR & MAINTENANCE SUPPLIES 172138 8/28/2012 176.32 QUILL CORP OFFICE SUPPLIES 172139 8/28/2012 57.00 R & R SPECIALTIES INC OPERATING SUPPLIES 172140 8/28/2012 994.65 R.J.L. TRANSFER FREIGHT 172141 8/28/2012 503.82 RDO EQUIPMENT CO. RECEIVED NOT VOUCHERED 172142 8/28/2012 70.95 RISS, GINA UNIFORMS & PERSONAL EQUIP 172143 8/28/2012 22.00 ROYALTIRE CENTRAL GARAGE REPAIR 172144 8/28/2012 256.01 RUTLEDGE, LENNY TRAVEL SCHOOL CONFERENCE 172145 8/28/2012 13,061.00 S & S TREE SPECIALISTS RECEIVED NOT VOUCHERED 172146 8/28/2012 51.58 SABACKY, DEAN ACCOUNTS PAYABLE MANUAL 172147 8/28/2012 3,899.62 SCHAUER & SONS CONST PROFESSIONAL SERVICES 172148 8/28/2012 17.50 SCHMELING OIL CO MOTOR FUELS & LUBRICANTS 172149 8/28/2012 12,756.25 SCHOOL DIST k 423 OTHER REVENUES 172150 8/28/2012 64.13 SCOTT'S WINDOW CLEANING SERVIC CONTRACT REPAIR & MAINTENANCE 172151 8/28/2012 8.50 SEBORA, MARC TRAVEL SCHOOL CONFERENCE 172152 8/28/2012 3,802.84 SEH COMMUNICATION MAINTENANCE 172153 8/28/2012 298.50 SHERRILL INC. OPERATING SUPPLIES 172154 8/28/2012 77.35 SHRED -IT USA INC - MINNEAPOLIS CONTRACT REPAIR & MAINTENANCE 172155 8/28/2012 439.31 SORENSEN'S SALES & RENTALS CENTRAL GARAGE REPAIR 172156 8/28/2012 14,911.93 SOUTHERN WINE & SPIRITS OF MN COST OF SALES- LIQUOR 172157 8/28/2012 79.00 SPS COMMERCE RECEIVED NOT VOUCHERED 172158 8/28/2012 502.31 STANDARD PRINTING SIGNS & STRIPPING MATERIALS 172159 8/28/2012 54.91 STAPLES ADVANTAGE OPERATING SUPPLIES 172160 8/28/2012 300 .00STEARNS COUNTY COURT ADMINISTR OTHER REVENUES 172161 8/28/2012 37.35 STEMS & VINES OF PRIOR LAKE MISCELLANEOUS 172162 8/28/2012 655.43 STRATEGIC EQUIPMENT OPERATING SUPPLIES 172163 8/28/2012 193.94 SUBWAY SOUTH TRAVEL SCHOOL CONFERENCE 172164 8/28/2012 71.25 TASC FLEX ADMINISTRATION FEE 172165 8/28/2012 16,604.00 TENVOORDE FORD MACHINERY & EQUIPMENT 172166 8/28/2012 2,096.79 THOMSON WEST OPERATING SUPPLIES 172167 8/28/2012 56.00 TOTAL FIRE PROTECTION SAFETY SUPPLIES 172168 8/28/2012 852.93 TOWN & COUNTRY TIRE CENTRAL GARAGE REPAIR C� 172169 8/28/2012 25,240.11 TREBELHORN & ASSOC MOTOR FUELS & LUBRICANTS 172170 8/28/2012 87.35 TRI COUNTY WATER 172171 8/28/2012 1,991.08 TRICO TCWIND, INC 172172 8/28/2012 23.80 TWO WAY COMMUNICATIONS INC 172173 8/28/2012 174.66 UNITED LABORATORIES 172174 8/28/2012 10,617.60 UNITED PACKAGING & DESIGN 172175 8/28/2012 241.37 UNITED RENTALS NORTH AMERICA I 172176 8/28/2012 355.26 VALLEY SALES OF HUTCHINSON 172177 8/28/2012 39.51 VERIZON WIRELESS 172178 8/28/2012 22,241.45 VIKING BEER 172179 8/28/2012 585.57 VIKING COCA COLA 172180 8/28/2012 1,285.70 WASTE MANAGEMENT OF WI -MN 172181 8/28/2012 9,411.15 WASTE MANAGEMENT OF WI -MN 172182 8/28/2012 4,316.00 WEBB PALLET 172183 8/28/2012 60.00 WELCOME NEIGHBOR 172184 8/28/2012 633.03 WEST PUBLISHING PAYMENT CTR 172185 8/28/2012 420.00 WILLWERKS INC 172186 8/28/2012 16,598.53 WIRTZ BEVERAGE MINNESOTA 172187 8/28/2012 71.22 WOODS, CANDICE 172188 8/28/2012 950.40 WORK CONNECTION, THE 172189 8/28/2012 842.75 XEROX CORP 470,459.67 Grand Total Payment Instrument Totals Check Total 470,459.67 Total Paymer 470,459.67 OPERATING SUPPLIES CONTRACT REPAIR & MAINTENANCE CONTRACT REPAIR & MAINTENANCE OPERATING SUPPLIES RECEIVED NOT VOUCHERED CONTRACT REPAIR & MAINTENANCE CENTRAL GARAGE REPAIR COMMUNICATIONS COST OF SALES -BEER COST OF MIX & SOFT DRINKS REFUSE - RECYCLING REFUSE - LANDFILL CHARGES RECEIVED NOT VOUCHERED ADVERTISING OPERATING SUPPLIES DATA PROC EQUIPMENT RENTAL COST OF SALES - LIQUOR OPERATING SUPPLIES OTHER CONTRACTUAL COPY MACHINE PAYROLL ELECTRONIC FUNDS TRANSFERS PAYROLL DATE: 08/24/2012 Period Ending Date: 08/18/2012 $57,686.07 IRS - Withholding Tax Account Federal Withholding Employee /Employer FICA Employee /Employer Medicare $11,923.86 MN Department of Revenue State Withholding Tax $39,328.82 Public Employee Retirement Association Employee /Employer PERA/DCP Contributions $2,115.32 TASC Employee Flex Spending Deductions $6,520.38 TASC Employee Contributions to Heath Savings Account $575.00 MNDCP Employee Contributions - Deferred Comp $1,340.00 ING Employee Contributions - Deferred Comp $1,230.00 ICMA Retirement Trust Employee Contributions - Deferred Comp $555.07 MN Child Support System Employee Deductions $0.00 MSRS - Health Savings Plan Employee Deductions to Health Savings Plan $121,274.52 Total Electronic Funds Transfer C) t ) ELECTRONIC FUNDS TRANSFERS 8/28/2012 TAX FUND PAYABLETO FUEL HATS MN DEPT OF REV SALES TAX LIQUOR MN DEPT OF REV USE TAX PRCE CIVIC ARENA MN DEPT OF REV SALES & USE TAX WATER SEWER CREEKSII MN DEPT OF REV AMOUNT $1,441.25 $48,703.00 $2,771.00 $12,648.00 $65,563.25 1)(1) Policy No. 1.18 CITY OF HUTCHINSON POLICY -CITY COUNCIL- DELINQUENT REFUSEIWATER /SEWER PAYMENTS No. 1_18 DATE 1988:1995; 2012 SOURCE ADMINISTRATION Refuse Utility services are billed to the +rfdiyidaat4s} property owner(s) and if requested by the property owners) a duplicate copy of the bill is sent to the current resident. ,eguesting the sew'Ge., either landlord OF `°^ Rt A bill shall not be considered delinquent if not paid by the end of the day on the billing due date. , and aRy d'SGOLIRtS will apply, thFOugh the first day of the FAGRth fGIIGWiRg bitting: A 5% penalty will be assessed to delinquent accounts on the first business day subsequent to the billing due date. as ;;ddpd the day following the expiFatien of the If the tenant bill is delinquent for more than 30 days, a- the property owner and if applicable the current resident will receive a current month bill reflecting the previous month's delinquent amount. After 60 days the delinquent amount will result in a discontinuation of services. Notice of termination of services will be mailed explaining the date services will be discontinued. For apartments in addition a notice will also be posted in the common area. If payment, or an arrangement for payment is not made by the end of the day as detailed on the notice mailing service is discontinued on the #eNewiaa next business day. A payment services being discontinued on that same business day. 10(-9-) Failure to make pavment on overdue amounts by the property owner for wrater. sewer Fees are outlined in policy 2.17 b u) Policy No. 1.19 CITY OF HUTCHINSON POLICY -C17Y COUNCIL- REFUSE SERVICE TERMINATION OR TEMPORARY DISCONTINUATION DATE 1988; 2012 NO. 1_19 SOURCE ADMINISTRATION Termination of refuse service is concurrent with the termination of water service. Temporary Discontinuation A request may be granted for residents /owners leaving their home for a 60 day or longer period. Water /sewer will continue to be billed and forwarded to their temporary residence. An application must be completed by the requesting resident with the reuse Utility Billing teGhR!G*a"ppartment. b t) Policy No. 1.22 CITY OF HUTCHINSON POLICY -CITY COUNCIL- DEVELOPER'S REQUEST FOR CITY INVOLVEMENT IN A PROJECT PROPOSAL DATE 1994: 2012 No.1.22 SOURCE HCDC Requests from a developer for the City of Hutchinson to participate in a project proposal shall be initiated presessed within by the HGDGEDA/HRA department for consideration reg-mrnmeRdatwe by the city council. The exm6ting#GI)G EDA/HRA may explore pFoGe66 developed fe tax increment financing shah be adapted to accommodate other financing and obligatory requests from developers. PURPOSE: Promote process consistency when dealing with developers requesting City of Hutchinson involvement in housing, commercial, and industrial projects. Insure each project proposal is in compliance with business /housing documented needs, land -use plans, and approved policy. o(a) Policy No. 2.11 CITY OF HUTCHINSON POLICY -CITY SERVICES- WATER TURN -ON AND OFF FEE NO. 2.11 DATE 1988 ;1995; 2012 SOURCE ADMINISTRATION The fee for turning water on or off related to delinquent accounts shape: (1) $400 $40.00 for less t a„ 60 days, and disconnection of service. (2) 40.00 for reconnection of service. The fee for turning water on or off related to residents /property owners leaving their home for a 60 day or longer period: (1) $30.00 for disconnection of service (2) $30.00 for reconnection of service A responsible person must be at the address of the property before water service can be turned on. C) CA) CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 14042 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF CONDITIONAL USE PERMIT TO ALLOW A TATTOO ESTABLISHMENT IN THE C -3 (CENTRAL COMMERCIAL) DISTRICT AT 15 WASHINGTON AVENUE EAST FACTS 1. Douglas Moulton, applicant, has submitted a conditional use permit request to allow a tattoo establishment in the C -3 District at 15 Washington Avenue East. 2. The proposed property is legally described as: The West 82 feet of the South 24 feet of Lot 6 in Block 49 in the Townsite of Hutchinson , North Half 3. The Planning Commission met on August 21, 2012, and held a public hearing on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the conditional use permit request. 4. The City Council of the City of Hutchinson reviewed the request at its meeting on August 28, 2012, and has considered the recommendation and findings of the Planning Commission and recommends approval with the following recommendations: a. City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. b. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. C. The proposal would meet the standards for granting a conditional use permit, subject to the conditions stated. d. The business must remain in accordance with MN State Statues and meet all health standards for tattooing, piercing, body art, or similar services per the State of Minnesota and/or City of Hutchinson regulations. e. The applicant must provide the City with yearly documentation of State licensure. f. The applicant must apply for City of Hutchinson license to operate a tattoo establishment within the City. g. Any signage for the business will require a sign permit. h. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use or change to another conditional use requires approval of a new conditional use permit. APPLICABLE LAW 5. The conditional use permit request meets the standards of Section 154. 063 in the City Code. CONCLUSIONS OF THE LAW 6. The requested conditional use permit is consistent with the City Code. Findings of Fact — Resolution # 14042 Conditional Use Permit Tattoo Establishment in C -3 August 28, 2012 Page 2 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to issue a conditional use permit to Douglas Moulton to allow a tattoo establishment in the C -3 (Central Commercial) District at 15 Washington Avenue East is hereby approved. Adopted by the City Council this 28`h day of August, 2012. ATTEST: Jeremy J. Carter City Administrator Steven W. Cook Mayor � ) �) DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Brad Emans, Dolf Moon, Dave Hunstad, Miles Seppelt, Aaron Othoudt, Jean Ward, Judy Flemming, John Webster, John Olson, Lenny Rutledge, Kent Exner, John Paulson, Marc Sebora, Jeremy Carter, Dan Hatten, Dick Nagy, Dan Jochum and Bonnie Baumetz (Persons in attendance at Planning Staff Meeting (in bold) Date: July 30, 2012, for August 21, 2012, Planning Commission Meeting Application: CONDITIONAL USE PERMIT TO ALLOW A TATTOO ESTABLISHMENT IN THE C -3 (CENTRAL COMMERCIAL) DISTRICT AT 15 WASHINGTON AVENUE EAST Applicant: Douglas and Valerie Moulton, Business Owners Scott Rech, property owner CONDITIONAL USE PERMIT — The applicant, Douglas Moulton, is requesting a conditional use permit to allow a tattoo establishment in the C -3 (Central Commercial) district located at 15 Washington Avenue E. which was an existing vacant building owned by Scott Rech, Stix and Brix Inc. of Litchfield, MN. Mr. Moulton is presently operating a body jewelry and piercing business at this location. He states that they intend to provide tattoo and piercing services in accordance with state and local laws. The proposed business hours will be Monday — Sunday from 10:00 am to 7:00 pm. I �L) Conditional Use Permit Tattoo Establishment in C -3 District Planning Commission — 8/21112 Page 2 GENERAL INFORMATION Existing Zoning: C- 3(Central Commercial) Property Location: 15 Washington Ave. E. Lot Size: A portion of the building at 3 Main St. N Existing Land Use: Vacant store front Adjacent Land Use And Zoning: C -3 (Central Commercial) District Comprehensive Land Use Plan: Downtown Commercial Zoning History: The zoning ordinance was amended on July 10, 2012, to allow tattoo establishments by conditional use permit in the C -3 District. There have been various approved businesses located at this site over the years. Applicable Regulations: Section 154.063, Hutchinson City Code Analysis and Recommendation: Staff believes that the proposed application is an appropriate use for this zoning district. Approval of a conditional use permit (CUP) is required in order to allow a tattoo establishment in the C -3 (Central Commercial) District. A CUP shall be granted only if evidence is presented to establish the following: (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. Staff finds that the request would meet the requirements of granting a conditional use permit (Section 154.063) and recommends approval subject to the findings and conditions listed in the draft Resolution, including these specific conditions: 0 L) Conditional Use Permit Tattoo Establishment in C -3 District Planning Commission — 8/21/12 Page 1. The proposal would meet the standards for granting a conditional use permit, subject to the conditions stated. 2. The business must remain in accordance with MN State Statues and meet all health standards for tattooing, piercing, body art, or similar services per the State of Minnesota and /or City of Hutchinson regulations. 3. The applicant must provide the City with yearly documentation of State licensure. 4. The applicant must apply for City of Hutchinson license to operate a tattoo establishment within the City. 5. Any signage for the business will require a sign permit. 6. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use or change to another conditional use requires approval of a new conditional use permit. LI-) Evolution 15 Washington Ave. E Hutchinson, MN 55350 Business owners: Douglas & Valerie Moulton Business proposal: We are a service orientated business seeking to add Tattoos to already functioning and open body jewelry and piercing business. We have a goal of bringing a mainstream, popular service to the downtown area. We aim to provide these services in accordance with state and local laws. Our standards of service also include providing a safe and clean environment for our clients. Our current client base extends from Hutchinson to surrounding towns helping the local economy. To remain in accordance with state laws, we require every client to provide a valid state identification card and sign a legal consent form for each procedure being performed. No services are performed without valid identification. Services include the following: Body Piercing Tattoos (if approved) Educate clients on how to care for each procedure Retail includes the following: Body jewelry and accessories Stickers, patches, etc. Proposed business hours include: Monday - Sunday 10:00 AM to 7:00 PM August 15, 2012 City of Hutchinson Public Works Department Operations & Maintenance 1400 Adams St SE Hutchinson, MN 55350 Phone (320) 234 -4219 Fax(320)234-6971 To: Mayor & City Council From: John Olson, Public Works Manager CC: Kent Exner, DPW /City Engineer Brian Mehr, Wastewater Superintendent Subject: Sewer Jet -Vac Truck Replacement Recommendation Summary City staff recommends utilizing a lease Purchase agreement with MacCtueen Equimpment Inc. to replace the current jet vac truck Per the below /attached financial parameters /agreements. The City does not need to make a large cash outlay to acquire the truck under this type of agreement. Objective The jet -vac truck is used to clean sanitary sewers, lift stations, storm sewers, and to maintain drainage systems at municipal facilities. Considering current service levels and the critical nature of the work done with this equipment, a 10 -12 year replacement interval is used. This truck must be reliable and ready -to -go when responding to emergency sewer backup calls. Liability A sound maintenance program reduces the City's liability for sewer backups. According to the League of Minnesota Cities Insurance Trust (LMCIT), claims from sewer backups represent a significant portion of liability costs incurred by Minnesota cities. The most common reason for liability cited by LMCIT is obstructions in the sewer line. Most claims against the City have been closed without liability because the City's sewer maintenance program is regular, ongoing and well documented. In the last 9 years, there have been 18 claims for sewer backups. Only 5 of 18 claims (28 %) have resulted in liability to the City. The City paid a total of $9,052 to claimants. One additional claim during the period, paid at the City's discretion, was not covered by insurance. Maintenance Sewer maintenance has increased in importance in recent years. Sewer lines are not generally replaced as part of improvement projects, unless necessary. One full -time, regular equipment operator position, along with a seasonal position to assist, is assigned to regularly maintain sewers and related facilities. o(6) Routine, scheduled sewer maintenance includes: About half of sanitary sewer mains are cleaned annually. Before projects begin affected sewer lines are cleaned. Cleaning is done after projects, as needed. Twice each year, lift stations are cleaned. Storm sewers are routinely /seasonally cleaned. About 20 drainage systems at City facilities are routinely cleaned. Private entities and many communities also have hired the jet -vac to clean sewers. The truck is hired out to other government agencies (State, County, School, Townships) from time to time. Current Truck 2001 Sterling w/ Vactor 2112 Current meter: 4,600 hrs. Current VCI: 27 (Marginal) Equip cost: $239,816 Less trade: S 65,565 Cash price: $174,251 Added - capital S 12,283 Net cost: $186,534 Lifetime maint: $ 75,243 Trade value: $ 62,019 On average, the truck operates for one full week each month. Lifetime equipment maintenance (through May 2012) represents about 31% of the vehicle's cost. The most expensive repair was for replacement of the primary jetter pump in 2012, which cost $8,693. Considering the severity of duty, it is reasonable to expect 3.0 -3.5% of the vehicle's cost in maintenance each year. Proposed Truck Price increases for a new truck relate to strict emissions standards, control technology improvements, higher steel prices, and increased transportation costs for materials. Of the approximately $115,000 difference in cost between the existing truck and a new one, about $50,000 is related to the chassis, with the remaining $65,000 related to jet -vac equipment. There are three primary options to acquire a jetvac truck: Alternatives Considered Option 1— Lease - purchase PREFERRED Option 2 —Cash purchase Vactor 2100+ $ 268,055 Vactor 2100+ $ 268,055 Freightliner cab /chassis 98.366 Freightliner cab /chassis 98.366 $ 366,421 $ 366,421 Less: trade -in (60,219) Less: trade -in: (62,019) $ 304,402 $ 304,402 Sales tax 20.928 Sales tax 20.928 Total Total S32S 330 Six annual payments of: $ 58,101 Cash outlay in 2013: $ 325,330 Option 3 —Total Cost of Ownership Agreement 6 -yr annual payments OF $ 58,934 Check from vendor for trade -in: $(62,019) - Annual payments include $5,000for the dealers maintenance plan. - Balloon payment of $110,000 due in year 7, which the Dealer pays in order to repurchase equipment. City is responsible for Nozzles, leader hose, debris hose, rubber hose Daily maintenance checklist provided by vendor Tires Vendor responsible for: Operator /technician training Weekly, Monthly & Annual maint: chassis & sewer cleaner Transportation; Guaranteed 95% availability )(,k) Related Issue Originally, a crawler camera system was discussed as part of this purchase. However, the City recently purchased an Envirosight Quickview camera system to assist in inspecting sewer lines. The advantages of a camera system include: • LMCIT considers use of a camera equivalent to jetting. Records are admissible to help determine liability. • Images obtained by camera can be used to: • Identify areas to be cleaned with the jet -vac • determine the success of cleaning activities • identify distresses in sewer lines • prepare repair orders This camera system does not eliminate the need for TV inspections using a crawler camera. Vendors will still be contracted to perform that service, when needed. The Quickview camera will, however, significantly reduce the cost of having vendors come to do small jobs, provided the information is able to be gathered with the Quickview camera. Small jobs are difficult to schedule with vendors and have usually been at least twice the cost per lineal foot compared to scheduled inspection of longer sections of sewer line. Financial analysis assumptions Attached you will find a 10 -year financial analysis prepared by Andy Reid, Controller, indicating the preference for using a lease- purchase agreement. Contract/Vendor Information MN Dept of Admin Cooperative Purchasing Venture Contract Period: 03/13/2012 — 02/28/2013 Contract Release: W- 195(5) Vendor contract no: 42798 MacQueen Equipment, Inc. 595 Aldine St. St. Paul, MN 55104 (651) 645 -5726 — phone (651) 645 -6668 —fax www.macqueeneg.com Attn: Dan Gage, Kevin Fischer u c.�� August 23, 2012 John Olson City of Hutchinson Key Government Finance, Inc. 1000 South McCaslin Blvd. Superior, CO 80027 ONN. 216 - 370 -5888 (FAX) Key Government Finance is pleased to present the following proposal for the transaction described below: LESSOR: Key Government Finance, Inc. LESSEE: City of Hutchinson PROPERTY: New Vactor EXPIRATION: September 28, 2012 LEASE QUOTE: Amount Rate Payments Payment Factor Pmts I Year Term Adv. I Arr. $325,329.64 1 2.85% 1 $58,100.95 1 0.1785910 1 1 1 72 Months I Advance LEASE: This is a tax - exempt, municipal government lease with the title to the property passing to Lessee. This is a net lease under which, all costs, including insurance, maintenance and taxes, are paid by Lessee for the term of the lease. NOTES: Transaction must fund /fund to escrow by lease proposal expiration date "Amount" noted above was calculated as follows: o $366,421.00 Selling Cost - $62,019.00 Trade Allowance + $20,927.64 MN State Sales Tax (6.875 %) APPROVAL: This proposal, until credit approved, serves as a quotation, not a commitment by Lessor to provide credit or property. Lessor acceptance of this Proposal is subject to credit; collateral and essential use review and approval by Lessor. The interest rate quoted herein assumes that the interest component of the Payments is exempt from federal income tax. Lessor will provide a taxable financing proposal if it is determined that the financing will not qualify for tax - exempt interest rates. The financing contemplated by this proposal is subject to the execution and delivery of all appropriate documents (in form and substance satisfactory to Lessor), including without limitation, to the extent applicable, the Master Lease Agreement, any Schedule, financing statements, legal opinion or other documents or agreements reasonably required by Lessor. Thank you for the opportunity to present this proposal. If you have any questions, please contact me at my number or e- mail address below. If you wish to accept this proposal, please do so by signing below and returning this proposal to me via FAX or e-mail. Upon receipt of this proposal, Lessor will promptly begin its credit, collateral and essential use review process. 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Pbtlwe • bed 337,349 303,402 642751 TraOeReeele Value (82,019) (64.921) (105,583) (248,523) MMnbvv 9875 9,850 9.964 10,244 10,552 10.858 11194 11,530 11878 12,232 12,599 12,8" 13,387 13,138 14.181 ,4,608 15.044 15,495 218,510 TW4 Cash Qtlay 334,705 9,356 9,976 10244 10.552 10,858 11.194 11,530 11.876 438,714 12,599 12B77 13367 13,768 14,181 14608 15,044 15,495 (105583) M.739 S'; .. 1,524 LEASE to M2MmW - Mm lase, bnn2a WOO AftmWs Pw W PumnaN Pdca M {364.121, uln tla u1523,191, dins inch -In v.lw W ub aid JNda[ 5(62.019). pnlw bean a [M[k ro IM CNy Ib IM bMa wIw W bpinnNp W yew 1. Lew INyrnNnt own • 6 yxrberm wIM a ealben INYm.nt dw W 168 OglnMa W Year 7. TM M.Nr WII actwly m.MiM Mlben paymM In order t npurthne 1464 eBVlMmnt. Inbml Me W 2.14%. Age. at She ens of"m6,• haw 6 year Nan le nnuNd WM Me dealer MAMIq evnwhlp At Me AM of Me turn A. ,M,rn W tiw bellow payment TM MM.I INw bent lncluew Melonem. [ref of 23,000 AS tln dealer who pwlomu all Awns/ AM ... net m Wwhnu u AM die cnlwd Nutt for the N.i. And f Wwr m.MbaM.'e. Than I. no ntidnI Yelue mlbad In wn 19 else dubr o,unhaw 1M pulpmeM. team Pgnud 53,834 53.934 64.934 53,934 53,934 53968 ",400 04.400 "Am 84400 54,400 64,400 16,647 76,697 76.897 76,897 76,897 M.597 1,171,387 MaMleana Rm 5,000 5.097 5970 S,OW 5.097 5,000 5,970 5.00 51970 5,970 5,P10 5,970 ?.in 7,129 7,129 1,129 7.120 7,129 106.597 TM41MM IS Value (62,019) - (621019) fia6o0n Prymwd 110,400 131.348 158.334 Sm. 79 Nnmormse Fred (110973) (131,364) (IM.SM) (m,m) Tole! Cash One" (3,035) 58.964 58,934 58,834 N.934 N,9" 70,370 70.370 70370 70370 70370 70.370 84026 ",026 ".026 ".026 ",028 ",020 - 1,217,962 514,444 LEASE b PNWAASE 10 w1„aslf wh /d- 1W, Ididias Burma durkm MYVtls PWlad - Purtn[n Pdu W 3648,421. u.ln tla ,1520"", [M baeNn velw W ouraN J.WN 5182,0191. Tn[ trada4n value b eMU[be Irm Mu bNl [ut n[lon ulcWwnp tun prymnb. Leaae payeneab owra 6 Ynr then, wMl come ship anebrrinO An the City .I Me and 0 O mae berm. Mbml M 1.05X. me.. Met ttvn Said pWpmea[tr• 9 pw Me well Men Mmw aMMb Lane ro Purtnm In yen 10 ANN. 9 year hide. M IhlwMncecut an u6neW W Incl. ro nelmin Me en-01M MnnvWY. Yew 191a1Mea Me residual value W 168 "uMMwt Met would be mIU0 Mmu9h auction, or Inds -In on Mother JWVac. Lew Pryrmd WIN 58,101 55,101 58,101 58,101 64,101 75,609 75.809 75,649 75,809 75.809 75,809 803,456 TraOelRaebe Value - (105,583) (105583( Ahmed ms 9.375 9,564 B,WB 10,244 10,552 10.364 11,184 11,597 11,076 12232 13597 12,9" 13,357 13.764 14,181 14,586 15,"4 15,495 219,510 Total Casn Ou" 67,476 97,757 68,047 68.645 UM3 64,969 11.194 11,530 11,876 86."1 ",406 WAS 89 ,175 59.576 09.999 14,606 15,044 15,495 (105,643) 911,385 205814 Resource Allocation Committee August 9, 2012 4:00 PM Hutchinson City Center Attendees: Steve Cook, Chad Czmowski, Jeremy Carter, Kent Exner (Committee Members) Dolf Moon, Dan Jochum (Contributing Participants) Meeting Minutes 1. 2012 Infrastructure Program — review status of project delivery, costs and funding alternatives Kent E. reviewed the recently revised infrastructure program worksheet that included actual bid amounts for all of this year's projects. Recent construction bid amounts for the TH 15 Retaining Wall Reconstruction and Les Kouba Parkway Improvements Phase 2 projects were slightly lower than estimated and have been forwarded to the City Council for their approval. At this point, final project funding included Capital Projects funds for the 2012 Street Seal Coating project and utilizing bonding proceeds to fund the entire Water Tower Rehabilitation — South Park project. Also, about $284,216 of water utility work will be incurred by the Water Fund and $228,777 of wastewater work will be incurred by the Wastewater Fund. Due to the amount of design work addressed in -house by City staff, the Engineering/Administration /Fiscal fees were significantly reduced for several projects. Lastly, the total anticipated G.O. Improvement Bond issue will be $1,536,928 with an additional $681,991 for the administered special improvement assessments. RAC members agreed that the final 2012 Infrastructure Program seemed to appropriately account for project costs and funding. 2. Maintenance Needs — review draft information regarding infrastructure maintenance - Kent E. provided and briefly reviewed a draft document addressing the City's infrastructure maintenance needs and the current funding shortfalls. RAC members were asked to review this information and forward any comments. Additional discussion regarding this information will occur at the next RAC meeting. 3. TH 7/22 Box Culvert Replacement — review draft MnDOT Feasibility Study Kent E. provided and reviewed MnDOT's draft TH 7/22 Box Culvert Replacement Feasibility Study document. At this point, City staff will continue to have project funding/development discussions with MnDOT, the DNR and, potentially, other agencies /organizations/individuals. City staff will also be reviewing the potential of administering a more extensive project preliminary design effort and associated construction cost estimating. 4. TH 15 /CSAH 115 Roundabout —review preliminary design and potential City costs - Kent E. provided and reviewed a recent project preliminary design drawing. Also, the potential City project costs including water and sanitary sewer utility extensions, lighting upgrades, landscaping upgrades, and trail extensions were discussed. At this time, City staff will work to coordinate the implementation a trail along the east side of TH 15 from Edmonton Ave. to the proposed roundabout within this project. 5. Other Discussion - None. ia-cA) Planning, Zoning, and Building Dept. Monthly Report July 2012 Building Department Permit Activities r U Commercial reemodel: burger King external remodel $65,000, Victorian Inn reroof $55,000 2 New Single Family: 440 Ottawa Ave SE Other Building Inspection Activities: July 18 -20 10 K seminar Planning, Zoning, and Building Department— Other Activities Facilities Management/Maintenance Activities: Evergreen Meals served in July. 2012 Park Silver Week Of Hutchinson Towers Lake Glencoe Brownton Stewart 7/2011 7/2012 2011 Year to Date 2012 Year to Date Total Number Inspections 104 138 486 556 Total Number Plan Review 94 7 * 62 12 Building Permits Issued by Type Number of Permits & Valuation Number of Permits & Valuation Year to Date Number Permits & Valuation Year to Date Number Permits & Valuation Commercial new 0 3-$11,900 1 - $1,450,000 3 - $11,900 Commercial Additions/ Remodels 7 - $259,670 7 - $164,400 54 - $1,773,020 46 - $1,778,800 Industrial (new) 0 0 0 0 Industrial Additions /Remodels 0 0 0 1-$850,000 Fire Sprinkling 0 0 1- $134,800 2-$1,600 Total New Residential Units (Single Family, twins, townhomes) 0 1 - $204,0002 0 4-$655,140 Residential misc. additions, repairs, remodels, etc 14-$36,650 8-$225,050 85 - $411,162 73 - $566,964 Set fee permits reside, reroof, window replacement, misc. * 66 62 263 349 HRA Permits 0 0 5-$200,000 11 -$80,946 Subtotal Building Permits: $296,320 $605,350 $3,968,982 $3,945,350 Mechanical 15-$29,200 14-$97,890 97- $2,098,905 83 - $674,818 Plumbing* 2 6 28 43 Signs* 6 8 46 66-$108 Total Permits issued and valuation 110- $325,520 109- $703,240 580 - $6,067,887 679 - $4,620,276 * Set fees not included in valuation r U Commercial reemodel: burger King external remodel $65,000, Victorian Inn reroof $55,000 2 New Single Family: 440 Ottawa Ave SE Other Building Inspection Activities: July 18 -20 10 K seminar Planning, Zoning, and Building Department— Other Activities Facilities Management/Maintenance Activities: Evergreen Meals served in July. 2012 Park Silver Week Of Hutchinson Towers Lake Glencoe Brownton Stewart 7/1-7/7 196 1331 58 113 51 46 7/8-7/14 234 1691 94 137 62 76 7/15-7/21 281 164 77 180 60 47 7/22-7/28 241 169 75 171 63 67 7/29-7/31 98 60 31 31 16 22 Total 1050 695 335 632 252 258 Total Meals served in July -3,222 Dates Closed: July 4th *Started tracking Plan Review June 1" n� U Planning, Zoning, and Building Dept. Monthly Report for June, 2012 Page 2 Plannina and Zoning Monthly Activities MonthNear: July, 2012 Activity Number Additional Info. Number of Planning Applications Reviewed 10 3 — CUP's, 2- Preliminary Plats, 2- Final plats, 2- Vacation and Processed of easements, 1 -site plan review Number of Joint Planning Board Applications 1 CUP — Allow church in 1 -1 district Reviewed and Processed Number of Planning Commission Meetings 0 Number of Joint Planning Meetings 1 Number of Zoning Reviews for Building 10 Permits Number of Land Use Permits Issued 10 Number of Zoning Review for Sign Permits 8 Number of Predevelopment/Pre Application 2 Dollar Tree One Stop Shop, 1209 Lewis Ave Plat Meetings Number of Misc. Planning Meetings 15 4- Management team 2 — Comp Plan 3 — Downtown Plan Council Workshop Public Arts Committee meeting Housing study Civic Arena Performance study Facilities Bid Process Number of Zoning Enforcement Cases 8 Country Kitchen sign issues 705 Oak St NE — sign issue Northwoods Sign Hoop Building Sign in residential area 1s` Avenue Fence Mahogany Ct — no permit 5`" Ave NE — nuisance property Number of Walk -In Customers Served 364 Site Visits 15 CITY OF HUTCHINSON Financial Report - GENERAL FUND For the month of July, 2012 SUMMARY FINANCIAL STATEMENT: Taxes & Penalties The 2012 first half tax settlement received in June is higher than in 2011 due to the State discontinuing the Market Value Homestead Credit in 2012. Intergovernmental Current month activity includes the first half LGA payment of $722,000 to the General Fund. Excess LGA of $170,136 Category 2012 Month of July 2012 July YTD 2012 Approved Budget 2012 Budget Balance %Used 2011 July YTD 2011 Approved Budget %Used REVENUES: This reversal causes a negative variance all year until we book the 12131/2012 market value adjustment; $(16,922). Transfers July 2012 activity includes the 2nd quarter transfers from Hutchinson Utilities for payment in lieu of taxes (PILOT); $2&4,181 and the roadway lighting reimbursement; $37,146. The PILOT payment represents 2.75% of 2010's operating revenues. 4005 Taxes & Penalties 2,301,076 4,491,446 2,190,370 51.2% 2,142,860 4,491,446 47.7% 4050 Licenses 587 51,748 53,500 1,752 96.7% 46,501 51,300 90.6% 4070 Permits 19,607 106,633 158,950 52,317 67.1% 101,315 246,600 41.1% 4100 Intergovernmental 751,710 916,778 1,194,876 278,098 76.7% 881,602 1,144,277 77.0% 4250 Charges for Services 136,995 881,296 1,852,400 971,104 47.6% 798,596 1,843,596 43.3% 4400 Fines & Forfeitures 5,415 32,681 45,000 12,319 72.6% 27,246 45,000 60.5% 4620 Investment Earnings 16,922 35,000 51,922 -48.3% 27,423 70,000 39.2% 4700 Reimbursements 29,599 257,642 407,152 149,510 63.3% 219,826 568,385 38.7% 4800 Transfers 324,230 752,007 2,090,376 1,338,369 36.0% 730,775 2,161,535 33.8% 4890 Surchar a 718 4,054 350 3,704 1158.2% 2,702 400 675.6% 4998 Fund Balance 10,000 10,000 0.0% - 15,000 0.0% TOTAL REVENUES 1,209 664 5,286,993 10 339,050 6,052,057 51.1% 4,978,847 10,637,539 46.8% EXPENDITURES: 6105 Salaries & Fringe Benefits 595,099 3,771,729 6,633,597 2,861,868 56.9% 3,963,972 6,607,157 60.0% 6200 Supplies, Repairs, Maint. 91,761 483,882 790,835 306,953 61.2% 404,357 761,532 53.1% 6300 Contractual Services 52,687 230,532 462,442 231,910 49.9% 202,923 465,925 43.6% 6306 Services &Charges 216,735 1,170,989 2,155,664 984,675 54.3% 1,063,925 2,233,927 47.6% 6600 Debt Service - - 0.0% - - 0.0% 6700 Transfers 46,825 92,750 45,925 50.5% 45,525 89,300 51.0% 6900 Misc. Expenses 13,791 144,281 203,752 59,481 70.8% 132,959 479,698 27.7% 7000 Capital Outlay 295 1,420 - 1,420 100.0% 887 - 100.0% TOTAL EXPENDITURES 970,368 5,849,658 10 339 050 4,489,392 56.6% 5 814 548 10,637,639 64.7°/. TOTAL REVENUE OVER UNDER EXPENDITURES 239,297 662665 - 562665 100.0% 835701 100.0% COMMENTS: REVENUES: Taxes & Penalties The 2012 first half tax settlement received in June is higher than in 2011 due to the State discontinuing the Market Value Homestead Credit in 2012. Intergovernmental Current month activity includes the first half LGA payment of $722,000 to the General Fund. Excess LGA of $170,136 was coded to the Capital Projects Fund. The second half LGA we receive in December will be coded entirely to the Capital Projects Fund. Charges for Services This category is reflecting a YTD increase over last year mainly due to Motor Vehicle Fees; $30,532 and Recreation Fees; $42,698. Investment Earnings The 2012 activity includes an accrual reversal related to the 12/31/2011 market value adjustment on our investments. This reversal causes a negative variance all year until we book the 12131/2012 market value adjustment; $(16,922). Transfers July 2012 activity includes the 2nd quarter transfers from Hutchinson Utilities for payment in lieu of taxes (PILOT); $2&4,181 and the roadway lighting reimbursement; $37,146. The PILOT payment represents 2.75% of 2010's operating revenues. EXPENDITURES: Salaries & Fringe Benefits The decrease in YTD 2012 from 2011 is due to the payout in 2011 of severance and vacation balances to the employees who accepted the early retirement at 12/3112010. Supplies, Repairs, Maint. YTD 2012 expenses include unbudgeted costs related to the LETG police project; $27,881. Police drug forfeiture dollars may be used to fund these expenses. Also contributing to the increase in YTD 2012 expense is the cost to upgrade our fire department air cylinders from 30 minute to 45 minute bottles in anticipation of the MFPA's mandate to go to 45 minute bottles; $30,332. Contractual Services July 2012 activity includes the final payment to the Angel Network; $12,500, with EDA paying $12,500 as well. Services & Charges The increase in YTD 2012 from 2011 is primarily due to the earlier start on street maintenance projects in 2012 due to the mild weather. IiVC) EXPENDITURES BY DEPARTMENT: Department Mayor & City Council City Administrator Elections Finance Department Motor Vehicle 2012 Month of July 2,475 29,546 2,708 42,857 23,652 2012 July YTD 20,069 214,735 3,982 224,944 167,052 2012 Approved Bud at 53,814 380,851 16,000 364,529 271,910 2012 Budget Balance 33,745 166,116 12,018 139,585 104,858 Used 37.3% 56.4% 24.9% 61.7% 61.4% 2011 July YTD 20,607 325,487 573 274,960 173,805 2011 Approved Bud et 51,866 385,766 10,000 381,614 252,887 %Used 39.7% 84.4% 5.7% 72.1% 68.7% - 61,911 61,911 - 61,911 22,187 126,454 233,181 106,727 54.2% 121,032 234,519 51.6% 12,892 85,142 117,320 32,178 72.6% 89,973 170,830 52.7% E- 35,420 224,811 452,687 227,876 49.7% 177,208 360,943 49.1 249,133 1,707,648 2,915,131 1,207,483 58.6% 1,589,249 3,029,871 52.5 °� 2,380 11,136 13,025 1,889 85.5% 6,008 10,000 60.1% Emergency Management - 7,726 13,450 5,724 57.4% 3,181 13,450 23.7% Safety Committee 50,977 185,513 296,805 111,293 62.5% 163,998 460,763 35.6% Fire Department 14,272 96,435 206,188 109,753 46.8% 84,369 155,350 54.3% Protective Inspections 46,809 279,811 457,614 177,803 61.1% 268,925 463,959 58.0% Engineering 130,661 824,775 1,308,421 483,646 63.0% 821,716 1,437,814 57.2% Streets & Alleys 11,734 62,654 121,698 59,044 51.5% 63,749 131,427 48.5% City Hall Building 16,341 119,780 215,295 95,515 55.6% 125,455 211,546 59.3% ParklRecreation Administration 153,153 217,894 64,741 70.3% 151,680 218,893 69.3% Recreation 23,991 7,034 39,599 67,635 28,036 58.5% 40,221 72,990 55.1° Y. Senior Citizen Center 25,870 182,623 326,765 144,142 55.9% 192,224 331,624 58.0% Civic Arena 91,991 463,071 721,981 258,910 64.1% 406,249 720,738 56.4% Park Department Recreation Building & Pool 45,720 131,938 187,760 55,822 70.3 °h 122,397 185,393 66.0% 14,611 110,780 231,225 120,445 47.9% 112,944 224,688 50.3% Events Center 1,287 6,066 12,305 6,239 49.3% 6,285 13,130 47.9 1 Evergreen Building 4,522 95,345 183,970 88,625 51.8% 94,205 183,759 51.3% Library 10,148 55,133 108,400 53,267 50.9% 111,293 112,511 98.9% Cemetery 9,956 49,765 100,235 50,470 49.6% 52,542 101,314 51.9% Airport - 50,000 50,000 - 50,000 Revenue Department - 199,520 631,050 431,530 31.6% 214,213 597,983 35.8% Unallocated General Expense 41,183 TOTAL EXPENDITURES 970,368 6,849,668 10 .33%050 4,489,392 56.6% 6814,548 10 637 539 54.7% Q Cc) Department: Liquor Fund: Li UOr 2011 2011 2012 2012 July Budget Approved % Used July Approved Budget %Usetl July PP Category Month of Budget Balance YTD Budget July YTD In April we implemented a change in accounting for Cost of Sales and Inventory. We are now accounting for actual inventory levels monthly where in prior years we updated inventory only at year end. This change will bring the monthly financials in line with reports generated by Candice and will present a more accurate Cost of Sales on a monthly basis. Comparisons to the prior year are not effective this year due to the change in accounting. Salaries & Fringe Benefits Part-time wages are up 20% over last year due in part to the increased sales & traffic year to date. Hours will be cut back over the next two months to bring more in line with the budget. Debt Service Loan payments to Water and Sewer Funds are made in December of each year. Depreciation Depreciation is calculated and booked at year-end. REVENUES: 155,797 979,423 1,705,453 726,030 57.4% 932,524 1,705,453 54.7% 4450 Sales - Li uor 76,725 452,614 852,364 399,750 53.1% 421,282 759,895 55.4% 4450 Sales - Wine 269,936 1,539,816 2,601,267 1,061,449 59.2% 1,438,466 2,681,718 53.6% 4450 Sales - Beer 13,372 21,142 7,770 63.2% 17,228 11,142 154.6% 4450 Sales -Other 2,117 1,000 43 104.3% 608 3,000 20.3% 4620 Investment Eamin s 168 1,043 2,000 211 110.6% 1055 - 100.0% 4700 Reimbursements - 2,211 500,510 2,988,481 5,183,226 2,194745 57.7% 2811,163 5,161,208 54.5% TOTAL REVENUES 71,108 722,717 1,248,158 (525,441) 57.9% 474,530 1,223,629 38.8% Gross Margin 24.2% 241% 16.9% 23.7% % EXPENDITURES: 429,234 2.262,510 3,932,068 1,669,558 5T5% 2,334,970 3,934,579 59.3% 6800 Cost of Sales 39,539 272,158 436,850 164,692 62.3% 255,910 439,844 58.2% 6105 Salaries &Erin aBenefits 16,600 9 491 42.8% 6,817 20,400 33 4% 6200 Su III airs, Maint. 1 890 7,109 84,745 54.6% 93,617 168,105 55.7 e 6306 Services &Char es 20,102 101,755 186,500 128,035 128,035 0.0% - 128,048 0.0% 6600 Debt Service _ 420,000 420,000 0.0% - 451,030 0.0% 6700 Transfers - 77,671 77,671 0.0% _ 77,671 0.0% 6898 De reciallon 7,599 3,650 3,949 208.2% 3,365 3,250 103.5% 6900 Misc. Ex enses 6,655 497220 2,651,131 5,201,374 2,550,243 57.0% 2694680 5,222927 St.6% TOTAL EXPENDITURES TOTAL REVENUE OVER 355 497 - 1858.9°k 116,483 61 719 -188.7 UNDER EXPENDITURES 3 290 337 349 (18.148)1 m (0) COMMENTS: REVENUES: Sales Total YTD sales are up 6.3% over last year while the YTD customer count is up 4.6 %. The July customer count dacres ad 4.1% over last year resulting in a 2.4% decrease in sales for the month. Sales: Liquor Wine Beer Other Total Sales YTD YTD July July 2012 2011 Change 2012 2211 Change 155,797 155,329 0.3% 979,423 932,524 5.0% 76,725 67,297 14.0% 452,614 421,282 0% 1,539,818 1,438,466 T 7.0% 269,936 288,183 -6.3% 13,372 17,228 -22.4% (2117) 1.970 - 207.5% 2,985,228 2,809,500 6.3% 500,342 572,780 -2.4% YTD Customer Count Average Sale per Customer 128,539 122,940 4.6% 20,506 21,389 4.1% $ 23.22 $ 22.85 1.6% $ 24.40 $ 2197 1 8% EXPENDITURES: Cost of Sales In April we implemented a change in accounting for Cost of Sales and Inventory. We are now accounting for actual inventory levels monthly where in prior years we updated inventory only at year end. This change will bring the monthly financials in line with reports generated by Candice and will present a more accurate Cost of Sales on a monthly basis. Comparisons to the prior year are not effective this year due to the change in accounting. Salaries & Fringe Benefits Part-time wages are up 20% over last year due in part to the increased sales & traffic year to date. Hours will be cut back over the next two months to bring more in line with the budget. Debt Service Loan payments to Water and Sewer Funds are made in December of each year. Depreciation Depreciation is calculated and booked at year-end. l atc) Department: ICreekside Fund: Corn ost Category 2012 Month of July 2012 July YTD 2012 Approved Budget 2012 Budget Balance % Used 2011 July YTD 2011 Approved Budget % Used REVENUES: 4250 Charges for Services 10,457 112,223 132,000 19,777 85.0% 80,486 20,000 402.4% 4450 Sales - Bulk Product 25,743 140,801 145,000 4,199 97.1% 78,264 100,000 78.3% 4450 Sales - Ba dProduct 58,390 1,715,440 1,759,629 44,189 97.5% 1429,822 1,700,000 84.1% 4450 Sales -Other 6,673 67,664 66,000 1,664 102.5% 55,428 67,000 82.7% 4620 Investment Earnings 1,949 - 1.949 100.0% 1,582 - 100.0% 4700 Reimbursements 852 1,000 148 85.2% - 2,000 0.0% TOTAL REVENUES 101,263 2,035031 2,103629 68598 96.7% 1645,582 1.889.000 87.1% Gross Margin % EXPENDITURES: 32,935 36.3% 615,198 32.0% 769,686 39.1 % (154,488) 79.9% 334,563 21.4% 1,011,000 54.21/6 33.1% 6800 Cost of Sales 57,871 1,308,707 1.200,943 107,764 109.0% 1,228,952 856,000 143.6% 6105 Salaries B Fringe Benefits 45,174 259,054 478,605 219,551 54.1% 259,317 578,863 44.8% 6200 Su lies, Repairs, Maint. 10,721 3,065 24,350 21 285 12.6% 17,012 52,130 32.6% 6300 Contracted Services 10,864 55,451 58,000 2,549 95.6% 27,756 43,000 64.5% 6306 Services &Cha es 14,514 44,074 117,800 73,726 37.4% 60,614 150,295 40.3% 6700 Transfers 57,800 57,800 0.0% - 57,800 0.0% 6898 De reciation 2,945 48,307 70,290 118,597 - 68.7% 44,667 146,184 -30.6% 6900 Misc. Ex nses 5,954 11 917 8,500 3,417 140.2% 4,551 12,500 36.4% 7000 Ca ital Outlay 125,000 125,000 0.0% 23,345 94,000 24.8% TOTAL EXPENDITURES 142,153 1,633,962 2.141,288 507,326 76.3% 1,576880 1990772 79.2% TOTAL REVENUE OVER UNDER EXPENDITURES t40.89011 401 070 (37.65Q) 438,729 - 1065.0% 68.702 (101,772)1 -67.5% COMMENTS: REVENUES: Charges for Services YTD 2012 includes the sale of the debagger to St. Cloud; $45,000 and 50% of the tip fee from St. Cloud for composting services; $28,500. The remaining 50% tip fee is expected to be billed in September. Sales YTD 2012 sales have been very favorable with the mild spring weather. Creekside has sold 285,824 more bagged product YTD 2012 than in 2011, equating to a 23.9% increase. Bulk sales have increased by 6,244 yards YTD 2012 over 2011. YTD YTD July July Sales: 2012 2011 Change °"(t 2012 2011 Change it Bagged ( #of bags) 1,484,130 1,198,306 285,824 23.9% 61,831 33,520 28,311 84.5% Bulk (yards) 11,359 5,115 6,244 122.1% 2,234 1,034 1,200 116.1% Investment Earnings The 2012 activity includes an accrual reversal related to the 12131/2011 market value adjustment on our investments. This reversal causes a negative variance all year until we book the 12/3112012 market value adjustment. EXPENDITURES: Cost of Sales YTD 2012 is higher than 2011 primarily due to the higher level of sales. Contracted Services The majority of this expense category relates to temporary labor used in operations. The remaining activity relates to services for turning the compost rows at the St. Cloud operation which we are managing; $13,432. Transfers Transfers are made at year -end. Depreciation Depreciation is calculated and booked at year -end. The negative activity all year is due to including depreciation in the cost of the product, essentially moving the cost from the P &L to inventory on the Balance Sheet. )�L(c) Department: lRefuse Fund: Refuse 2012 2012 2012 2012 2011 2011 Category Month of July Approved Budget %Used July Approved % Usad July YTD Butlget Balance YTD Budget YTD sales are tracking to budget. Investment Earnings The 2012 activity includes an accrual reversal related to the 12/31/2011 market value adjustment on our investments. This reversal causes a negative variance all year until we book the 12/31/2012 market value adjustment. EXPENDITURES: Supplies, Repairs, Maint. The YTD 2012 decrease from YTD 2011 is due primarily to the compost bag program; $(52,062). We changed our program in 2011, handing out bags to residents on pre-determined dates at the Fairgrounds and anytime at City Center rather than REVENUES: delivering door -to -door. History has shown that many bags delivered door -to door were simply being thrown out in the trash. This change has resulted in a significant savings in bag cost. Services & Charges The majority of the increase in YTD 2012 from YTD 2011 is due to the timing of payments made to Waste Management. YTD 2012 includes payment for services through July while YTD 2011 only reflects payment for services through March. Transfers Transfers are made at year -end. Depreciation Depreciation is calculated and booked at yearend. 26.000 26,000 0.0% 4,554 29,466 155% 4100 Inter overnmental - 4250 Char es for Services - 95,598 660,623 1,143,100 482477 57.8% 664,585 1,167,000 56.9% 4450 Sales 2,836 - 2,836 100.0% 4,067 - 100.0 °k 4620 Investment Earnin s - - 0.0% 4700 Reimbursements - - TOTAL REVENUES 95,598 657,787 1169,100 511,313 56.3% 673,206 1196466 56.3% EXPENDITURES: - 5,000 5,000 0.0% - 50000 0.0% 6800 6105 Cost of Sales Salaries & Frin a Benefits - 15,122 102,833 148,420 45,587 69.3% 94,677 1430945 65.8% 6200 Su lies, Re airs, Maint. 3,352 12,032 68,700 56,668 17.5% 660732 122,950 54.3% 6300 Contracted Services 10611 5,817 15,000 9,183 38.8% 5,015 31,000 16.2% 6306 Services &Char es 100,600 370,172 658,417 288,245 56.2% 203,137 667,800 30.4% 6700 Transfers - - 55,000 55,000 0.0% - 264,811 0.0% 0.0% 6898 De mciation - - 163,073 163,073 0.0% - 0.0% 6900 Misc. Ex enses - 111 - - 111 - 100.0% 0.0% - 8,732 - 154,000 5.7% 7000 Ca ital Cuts - - TOTAL EXPENDITURES 120,685 1 490,9651 1,113 610 622 645 44.1% 378,293 1,389,506 27.2% TOTAL REVENUE OVER (25.087tl 166.11111 55 490 1 111.332 300.6% 294 913 (193,040) - 152.8% UNDER EXPEND COMMENTS: REVENUES: Intergovernmental This income category consists of the County reimbursement for the site montior (SCORE). Reimbursements are received quarterly and we expect the first reimbursement in August. Sales YTD sales are tracking to budget. Investment Earnings The 2012 activity includes an accrual reversal related to the 12/31/2011 market value adjustment on our investments. This reversal causes a negative variance all year until we book the 12/31/2012 market value adjustment. EXPENDITURES: Supplies, Repairs, Maint. The YTD 2012 decrease from YTD 2011 is due primarily to the compost bag program; $(52,062). We changed our program in 2011, handing out bags to residents on pre-determined dates at the Fairgrounds and anytime at City Center rather than delivering door -to -door. History has shown that many bags delivered door -to door were simply being thrown out in the trash. This change has resulted in a significant savings in bag cost. Services & Charges The majority of the increase in YTD 2012 from YTD 2011 is due to the timing of payments made to Waste Management. YTD 2012 includes payment for services through July while YTD 2011 only reflects payment for services through March. Transfers Transfers are made at year -end. Depreciation Depreciation is calculated and booked at yearend. I �L(G) Department: Water Fund: Water 2011 2011 2012 2012 2012 2012 July Approved Budget %Used July Approved %Used Category Month of Budget Balance YTD Budget July YTD REVENUES: 0.0% 41982 204,690 252,000 100.0% 4005 Taxes O.o% 580 - 4020 S ia1 Assessments - _ g 271 100 0% - - 4100 Inter ovemmental 9,271 9.271 32,000 2,304 92.8% 21.866 32,000 68.3% 4250 Char es for Services 1,852 29,697 1,335,922 2,347,500 1,011,578 56.9% 1,347,323 2,501,500 5319% 4450 Sales 241,410 7,257 20,000 27,257 -36.3% 10,758 20,000 -53.8% 4620 Investment Earnin s - 3,284 64,017 60,733 5.1% 537 63,802 0.8% 4700 Reimbursements 88 6o 100.0% 120 100.0% 4800 Transfers 30 60 - 294,634 1,575,667 2,715,517 1,139,850 58.0% 11359,669 2,617 302 51.9% ,-.--REVENUES EXPENDITURES: 6105 Salaries &Frin Benefits 34,606 222,020 443,330 221,310 50.1% 220,202 60,759 452,846 149,600 48.6% 40.6% 6200 Su lies, Re airs, Maint. 14,181 51,812 143,975 92,163 36.0% 21.9% 13,533 50,000 1 21.1- 6300 Consultin 1,361 10,944 50,000 415,550 39,056 20 0,. 50.6% 178,451 485,450 36. o 6306 Services & Char as 51,760 205,067 1,218,884 2 7 944,27 22.51 301,793 1,211,338 24.9% 6600 Debt Service 69,988 274,657 43,145 43,145 0.0% 43,145 0.0% 6700 Transfers _ 1,020,000 1,020,000 0.0% - 1,000,000 0.0% 39.1% 6898 De reciation 7,824 15,850 8,026 49.4% 5,260 13,450 6900 Misc. Ex rises 225 250,000 250,000 0.0% 240,000 0.0% 7000 Ca ital Outla - 172,120 772323 3590734 2,818411 21.5% 779,997 3,645829 21.4% TOTAL EXPENDITURES TOTAL REVENUE OVER 803 344 875 217 1,678.561 -91.9% 579 671 1 028 527 -56.4 UNDER EXPENDITURES 122 513 COMMENTS: REVENUES: Taxes This income category consists of the Local Sales Tax which was effective January 1, 2012. The YTD 2012 amounts own above reflects January thru May receipts from the State. Actual receipts have been more favorable than the P &L indicates as there is a lag of approximately 40 days after month end until we receive settlement from the Stale. Charges for Services This income category consists of the Antenna Rent from Verzon & T- Mobile on the City water towers. YTD 2012 is reflecting an increase over YTD 2011 due to Verizon paying their entire 2012 rent in January on one antenna, where in prior years they paid it monthly. Sales Water sales are tracking slightly below budget. Industrial consumption is down about 27% from last year due mostly to the drop in usage by HTI's production process. Commercial consumption is up about 10% while residential consumption is up 2.5 %. Investment Earnings The 2012 activity includes an accrual reversal related to the 1 213 112 01 1 market value adjustment on our investments. This reversal causes a negative variance all year until we book the 12!3112012 market value adjustment. EXPENDITURES: Supplies, Repairs, Maint. The majority of this expense category is for chemicals, which is tacking below budget YTD and just a little below last years expense level. Services & Charges This expense category consists mainly of Liabiltiy, Insurance, Utilities and Contract Repair & Maintenance. Utilities and R &M are trending below budget currently due to the mild winter and the insurance premiums are paid in October. Debt Service The annual principal payments and semiannual interest payments were made in January on the 2005 and 2006 water revenue bonds and the 2009 water refunding toads. The second interest payments were made in July; 869,988. Semi-annual interest payments were made in February for the 2005 & 2006 PFA bonds with principal and the final interest payment due in August; $751,584. Cash balance accumulates during the early part of the year in order to make Debt Service payments later in the year. Transfers Transfers are made at year -end. Depreciation Depreciation is calculated and booked at year -end. �; (C) Department: Wastewater Fund: ISewer Category 2012 Month of July 2012 July YTD 2012 Approved Budget 2D12 Budget Balance % Used 2011 July YTD 2011 Approved Budget % Used REVENUES: Transfers Transfers are made at year -end. Depreciation Depreciation is calculated and booked at year-end. Misc. Expenses The majority of this expense category is the annual MPCA permit fee; $14,350. 4005 Taxes 57,975 282,668 348,000 65,332 81.2% - - 0.0% 4070 Permits 6,700 7,000 300 95.7% 6,800 7,500 90.7% 4250 Charges for Services 1,680 1 3,320 7,000 3,680 47.4% 1,578 6,000 26.3% 4450 Sales 292,300 2,012,063 3,190,000 1,177,937 63.1%j 2,283,273 3,494,000 653% 4620 Investment Earnings 10,878 20,000 30,878 -54.4% 16,155 20,000 -80.8% 4700 Reimbursements 1,402 10,458 64,017 53,559 16.3% 30,329 100.0% 4800 Transfers 0.0% - 63,802 0.0% TOTAL REVENUES 353,357 2,304,330 3,636017 1331,687 614% 2,305,824 3591,302 64.2% EXPENDITURES: 6105 ISalaries & Fringe Benefits 51,508 349,782 623,725 273,943 56.1 % 331,548 620,093 53.5% 6200 Supplies, Repairs, Maint. 63,003 1 173,836 405,500 1 231,664 42.9% 240,666 404,500 59.5% 6300 Consulting 18,386 1 55,395 120,000 64,605 46.21/6 64,689 120,000 53.9% 6306 Services &Charges 92,081 386,828 747,300 360,472 51.8% 371,537 737,225 50.4% 6600 Debt Service 90,242 524,561 1,527,212 1,002.651 34.3% 521,801 1,516,000 34.4% 6700 Transfers 43,145 43,145 0.0% 43,145 0.0% 6898 Depreciation 1,620,000 1,620,000 0.0% - 1,620,000 0.0% 6900 Misc. Expenses 1,145 16,903 27,000 10,097 62.6% 15,902 22,600 70.4% 7000 Capital Outlay 350,000 350,000 0.0% 350,000 0.0% TOTAL EXPENDITURES 316,366 1,507,305 5,463882 3,956,577 27.6% 1,546143 5433,563 28.5% TOTAL REVENUE OVER UNDER EXPENDITURES 1 36,991 1 797,026 1 827 X65 2,624,891 43.6% 759 681 (1,842,261) 41.2% COMMENTS: REVENUES: Taxes This income category consists of the Local Sales Tax which was effective January 1, 2012. The YTD 2012 amount shown above reflects January thru May receipts from the State. Actual receipts have been more favorable than the P &L indicates as there is a lag of approximately 40 days after month end until we receive settlement from the State. Sales Sewer sales are tracking above budget but 12% below last year through July. The decrease from 2011 is due mostly to the reduced wastewater by HTI as a result of less water consumption used in their production process. Investment Earnings The 2012 activity includes an accrual reversal related to the 12/3112011 market value adjustment on our investments. This reversal causes a negative variance all year until we took the 1213112012 market value adjustment. EXPENDITURES Supplies, Repairs, Maint. The majority of this expense category is for chemicals, which is tracking below budget YTD and substantially below last year's expense level. This is due mainly to issues last year with treating high levels of phospates discharged by Ohly. The issue is under control this year resulting in less expense which in turn results in lower revenue as we billed Ohly for treating the higher phospate levels. Services & Charges This expense category consists mainly of Liabitliy Insurance, Utilities and Contract Repair & Maintenance. Utilities and R&M are trending below budget currently due to the mild winter and the insurance premiums are paid in October. Debt Service The annual principal payments and semiannual interest payments were made in January on the 2005 and 2006 sewer revenue bonds and the 2009 sewer refunding bonds . The second interest payments were made in July; $90,242. Semi- annual interest payment was made in February for the 2007 PFA bonds with principal and the final interest payment due in August; 1Y8 4.914. Cash balance accumulates during the early part of the year in order to make Debt Service payments later in the year. Transfers Transfers are made at year -end. Depreciation Depreciation is calculated and booked at year-end. Misc. Expenses The majority of this expense category is the annual MPCA permit fee; $14,350. I DL�C) Department: I Storm Water Fund: IStorm Water Utili Category 2012 Month of July 2012 July YTD 2012 Approved Budget 2012 Budget Balance %Used 2011 July YTD 2011 Approved Budget %Used REVENUES: 4070 4100 illmergovernmental 4250 1 4450 ISales 4820 4700 Permits Charges for Services Investment Eamin s Reimbursements 235 - - 52,706 - 805 - 473 364,050 3,712 914 - 1,000 613,250 1,000 - 805 - 527 249,200 4,712 914 100.0% 0.0% 47.3% 59.4% - 371.2% 100.0% - 42,750 338,208 5,375 500 - - 566,250 1,000 1,650 0.0% 100.0% 593% 537.5% 30.3% TOTAL REVENUES 52,941 362,529 615,250 (252,721) 58.9% 386.833 568 900 68.0% EXPENDITURES: 6105 6200 6300 6306 6600 6700 6898 6900 7000 Salaries 8 Frin a Benefts Supplies, Repairs, Maint. Consulting Services 8 Charges Debt Service Transfers Depreciation Misc. Expenses !Capital Outlay 12,339 2,030 4,444 23.651 21,830 - 66,091 8,897 15,476 71,945 147,255 - - 110 - 205,610 33,100 20,000 122,250 165,340 90,000 2,200 157.000 139,520 24,203 4,524 50,305 18,085 - 90,000 2,090 157,000 32.1% 26.9% 774% 58.9% 89.1% 0.0% 0.0% 5.0% 0.0% 75,085 27,632 - 69,618 143,365 - - 189 33,785 203,770 33,100 20,000 104,950 165,400 - 80,000 2,200 120,000 36.8% 83.5% 0.0% 1 66.3% 86.7% 0.0% 1 0.0% 8.6% 1 28.2% TOTAL EXPENDITURES 64,294 309,774 795 50o 485 726 38.9% 349 675 729,420 47.9% TOTAL REVENUE OVER UNDER EXPENDITURES 11 351 52 755 160 250 233,005 -29.3% 37158 (160.520 -23.1% COMMENTS: REVENUES: Charges for Services YTD 2011 activity consists of the proceeds from the sale of the Elgin street sweeper; $42,000. Sales Stormwater fees reflect an increase due to the budgeted 8.3% increase in the fee schedule. YTD fees are tracking with the budget. Investment Earnings The 2012 activity includes an accrual reversal related to the 1 213112 01 1 market value adjustment on our investments. This reversal causes a negative variance all year until we book the 12/31!2012 market value adjustment. EXPENDITURES: Supplies, Repairs, Maint. YTD 2011 activity includes sand bagging costs related to flood prevention efforts; $21,242. Consulting The majority of the YTD 2012 expense is related to the south central drainage study performed by SEH. Debt Service The annual principal payment and semi- annual interest payment was made in January on the 2008 stormwater revenue bonds. The second interest payment was made in July; $21,380. Annual interest on the Challenger street sweeper capital lease was made in March; $6,875. Depreciation Depreciation is calculated and booked at year -end. Capital Outlay The 2011 activity represents the first years lease payment on the Challenger street sweeper, which was reclassed at 1 213 112 01 1 to apply the principal payment to Contracts Payable account on the balance sheet and the interest payment to Interest Expense. The 2012 lease payment was made in February and coded directly to the balance sheet; $26,910 and Interest Expense; $6,875. tiD�(C) Department: HATS Fund: HATS 2011 2011 2012 2012 2012 2012 Approved %Used Category Month of July Approved Budget %Used July pP July YTD Budget Balance YTD Budget REVENUES: 65,576 131,150 65,574 50.0% 68,710 131,350 52.3% 4100 Inter overnmental 39,326 254,428 480,000 225,572 53.0% 331,809 380,000 87.3% 4250 Char es for Services 399 1,000 1,399 -39.9% 506 1,000 50.6% 4620 Investment Earnin 5 437 2,000 1,563 21.8% 689 2,000 34.4% 4700 Reimbursements - - 44,825 89,650 44,825 50.0% 43,525 87,050 50.0% 4800 Transfers 39,326 364,867 703,800 (338,933 51.8% 445 239 601,400 74.0% TOTAL REVENUES EXPENDITURES: 6105 Salaries & Fein a Benefits 7,653 41,395 55,375 131980 74.8% 40,352 51,290 393,900 78.7% 85.1% 6200 Su lies, Re airs, Maint. 31,723 260,685 492,900 232,215 52.9% 335,188 1.625 0.0% - 1,455 1,455 0.0% - 6300 Consultin 11,823 71,474 154,000 82,526 46.4% 76,283 152,500 50.0% 6306 Services & Cha as 70 789 1226.4% 62 85 72.6% 6900 Misc. Ex nses 859 859 0.0% 2,000 0.0% 7000 Ca ital Outle - - 52,057 374,413 703 800 329,387 53.20A 451,885 601,400 TOTAL EXPENDITURES TOTAL REVENUE OVER 9547 6645 UNDER EXPENDITURES (12,731) (9 150 COMMENTS: REVENUES: Intergovernmental This income category consists of the funding from the three governmental entities; State. County and City. The Stale is paying monthly where the County and City pay semi - annually with the first half billed in May and second half in October. Charges for Services This income category consists of the fuel sales to various governmental entities and is tracking slightly below budget YTD. The decrease from 2011 is attributed mainly to Trailblazer Transit no longer using our fuel system. Investment Earnings The 2012 activity includes an accrual reversal related to the 1213112011 market value adjustment on our investments. This reversal causes a negative variance all year until we book the 1 213 112 01 2 market value adjustment. EXPENDITURES: Supplies, Repairs, Maint. This income category consists of the fuel sales to various governmental entities and is tracking slightly below budget YTD. The decrease from 2011 is attributed mainly to Trailblazer Transit no longer using our fuel system. Services & Charges This expense category consists mainly of Liabiltiy Insurance, Utilities and Contract Repair & Maintenance. Utilities and R &M are trending below budget currently due to the mild winter and the insurance premiums are paid in October. � a-(C) CITY OF HUTCHINSON Inves ont Peport For the Month Fnded 4uly 31d 2012 Wel's Farq<. Money Market IM erest cur Date 0 Date of Par current Purchase 1.. meal Prerniu m .4 eat Insftflon Description Rde Yield Purchase- Matwityr Value Value Ampou rat Gainl(Loss) �Discount ) Cal I Date SWh Barney mosey mamet 0 MO.4 INVES TIE. FT WAS CALLED 7/4212012; $W.00& 11851,208.46 l..851,208 46 11851,208.46 .ell 1250% 03il- 1 t2012 NiA SmAh Barney Co's 3-300% 3-22M D& 10 1 1 W2013 100,000-00 1021344-00 1003000.00 2.344.00 NIA :Smkh Barney cas 3.300% 3 22C% D611012LX* OGIIW013 1001 00CL00 102, U4. ac, 100,000.00 2'344.00 NIA Smith Berm C0,5 3.4000A 3.310% 0611012009 06il WN 13 100,00000 1 W,429. OC 100p . 00 2,42S.00 NIA Smth Barney CD S 0.55 1D 0.5&D% Wf3lf2l)12 0 71201 248,000-00 24870-00. cc 2481M..00 9r WA Srnih Bamey cf) 5 0.550% 0.550% D713 V2012 08/0712013 2.4810. co 246r"-0C w2481000-00 .,r NIA Srn*h Barney Co 5- 0.6000A 0.600,X® W13120,12 W1 3W2014 249,OW.00 246r&4'A'.29 2491000-00 (445 71� WA Smith Barney CDs O,Bcloc�,� 0.800-Al- -W1 21201,2 1211512014 249.000.00 2461272-92 249,000-00 (7-27 08) NIA �imith Barney C Vs 0 Ei :A 0 5914Q_jk. 0210312012 02IQ91.LVl 5 248 ow. 00 20-1-627 248 .000.00 627.44 NIA Smith Ramey CDs 1 04 �® 1-04C A ;)2fO3/2012 02i09t2()1 5 248,000.00 246,627-44 248,000.00 627.44 1 NIA Smith Swney C US 0. �r_l 5 ell 96 O- W% J210312012 0211MOIS am 0.00 "48,00 24E.162-2-48 24SPOW.00 622,48 NIA Smith Saf r V CD's 100 1100% 061'LW2012 06IM2015 _.P,000. m 1 i 41531.9 115,.000.00 (468.05) NA Smith Baf-rwy CD's W. 800-14-1 0.a DDY0 D611 &F201 2 Ml &2015 24-9. 000 Ix 247.934.28 249 000L. 00 (1 1 C65- 72) NIA smilli Barney CD's 1.050% 1.0501A 0&13�2012 06/15120 15 248,000 00 24E1943.52 24BI000-W (�1, 05�,�6 4 6) NIA gran& Bamey CU$ I I 001/1r. 1.100% �7)3112612 =1 W201 5 2-487000 00 2481w.00 246,00000 WA rni-,h Bamey CD's 4:690,4,"0 (9 0.800% CM3112012 0&1 7t2015 r' 1- r 249,000. 249.000-0 497100000 NIA imh Barney G DIS 1. 2 -LF-. fL,�, 1 250% OV311201 2 0=94201 6 4 5. 01M 00 145000-00 145.Crr-0. DO 1 /a NIA Rh Saxnsy C D's L 'n I 1. 7 %j X0 $43 .6-9 mmmms747 07131/2012 0810ar..:-Gl 7 13VI", 000.00 130,00000 130,iXQ. 00 NIA Smith Barry COPS 1.70 "A 1.750% 07;31/2012 O&OMO 17 247,000 OD 247,OW.00 247rGCO- 00 NIA Broker Total 41.314 51620:,208,46 51525,439.78 6r&0,22.46 5.231 32 Edwarij Jonas FFCB 4,875% 4.130% OW 312011 01/17/2017 e-31,00D.00 5DR080.04 49,31022 8:3 %) 15 0 C57 21 62 2 2. 8j-' NIA Broker ToW 3.8%. 431.000.00 x,080_04 4931022.83 1 5.C57.21 62 02 2 83 Wel's Farq<. Money Market 0.010% 2,050r 1$x' ,83 2,0501 187. 8 3 L. 0501187.83 NIA Wel.s Fargr.-. F H L B - Step 2 OM% I -i9w% M2412011 OW241.21021 61 h' .00 $15,25235 61 5.]XO. 00 262.36- 081.24j2012 Wal 5 Fargc, FHLB - Step 2.0D0% 1-990% 09/30t2011 C*13012021 INVES TIE. FT WAS CALLED 7/4212012; $W.00& Wel s Farqc FHLB - Step 1 2$D% .ell 1250% 03il- 1 t2012 O MlPe.022 2 5. 0 ID 0. C, 0 524,832-00 525 .GW, 00 (168.00) �-- f 12012 Wal 5 r-ar-gc PHLS - Step 1.250% 1-240% `2%"P 2 04�27,12022 INVESTMENT WA.03% CALLED 7127/2012, $ 1 p 1 30j.&W Wel s Fargc. FHLB -Step 1.0w1% 0-M14 M02t2t -:1 .4 if r�-022 000 0C 390,003.90 3903000.00 3.90 11 112012 Wel 5 Fiar9c. F HLB - Step 2 . Owl% 1 9wy* 0:5123,12,, 2 t-%:-� 1 i2_022 0:,. 1 1,001 1410 0-0 11000.1000.00 1410.00 F 12jiV2012 We I %, Fargc FHLB -Step 1.00D% 0-990% 0512�3120-L2 06 1 f2O22 000 00 1,250j037.50 1.250,000.00 x7.50 1 M 112012 Broker Total 42,6% 5.730 187-a3 5731,723.5 .8 �6w. T5 UBS Fir anoal Mowy Market 0. 1 30:1/o 65.404 41 65.404.41 65P464.41 41A UBS F inwd Z Taxable Muni 5.500% r 5.020% 1 Q4/201 0 01 �01 12014 1;00 Lj 1 000-00 527,615-00 541 r1DX- 00 (13,405-00) 411020-00 NVA UBS I- i n a n I- N rh.1A - NT S 1.500% -1.500% 09121/2011 OW2 1 r.,_0 16 %r-r 00 ,000 00 500,856.00 50-4r".00 (31145-00) 4,000 OD 09r,& 112012 UBS Finanaall Taxabbe Muni 2.408% 2.310% 0411772012 0110112017 %rm-00.000-00 521.510.00 524,50D.00 (2199000) 24,500.00 NVA Broker Total 12.1% 1, L! 5. 404.4 1 11615.384.41 1216341924.4 �19,540 OD) 69,520.00 TO-'-AL INVESTMENTS 100*0%, 13o246s80-0.70 $ 13,390.627.81 132137# . 53 ..1343 5 2,284.2A 131, 6425.83 PORTFOLIO BY PRODUCT VIRE M ATU FJTY SCHE 0 U LE 713112012 '/3 0f e43 2 Of Month 1,Y Matu rity C u rren t Vial u o Ilk Prod urt Type Total Value T-ma-1 Total Value Total Change Less than 1 year $4 j2 Mmiw 14Wkv S 3. 9 r%R goo 7 r-, r) L%LA rl;'g. 6 % 52 4 Ili a 549 09 1 R. 1% F I $1 548,2:51,61 I 1 - 2 Vears 1.,272 16-0.2-C 9 6% 9 ,-.PD'5 3 6.�4 r,, ./31 32 rL 7. 5% de 3..1.%%.,.832-05 23.711A 5171399.27 2 - 3 years 1-6031560 03 -!(2.011A, ljovefnTnent Elorus 4:690,4,"0 (9 CN5. 1 % 6,713,813 98 0.311A (2,' 23,343.1 3 - 4 years 497100000 j 0 Municipal Bond 1. 049.125. M 7.8% 11.047,685 00 7.9% 1.440.03 4 - 5 ors 1576.445 04 1 /a TOTAL $1 3t3803627.ai I0.0% S1 3r3xTago. 12 100.0% $43 .6-9 mmmms747 5.+ years 4 058.535.75 0 al/U TOTAL $i 3p380.r627.81 ICO.0% hove rn m e:n t Bonds 35% I rm�� "hMMIN, W7 CD's 27X hA Unicipal 80nds 8% 3, 50.., 000. co I 00.1 LA S-3,L L,.100P.Co 2 0 swh 0 0'%Al. C0 2. z0C. 00C.M. m, V1 -L 1 00 PLM. W 11100a.. OCHD, CC 500 000. CD so. CD L6ss than I Voar 1- 2 yea rr, $497r,000 -years 4years 4 - 5 yeaj s S + -years City of Hutchinson Local Sales Tax Receipts - 2012 Sales State Net State Excise TOTAL Month Receipts State Fees Receipts Tax RECEIPTS January $ 86,366 $ (13,213) [1] $ 73,153 $ 1,660 $ 74,813 February 95,676 (1,518) 94,158 2,280 96,438 March 110,633 (1,484) 109,149 2,660 111,809 April 105,116 (1,478) 103,638 1,880 105,518 May 100,988 (1,469) 99,519 2,460 101,979 June 76,000 76,000 2,320 78,320 July - - August - September - October - November - December - - TOTAL $ 574,779 $ (19,162) $ 555,617 $ 13,260 $ 568,877 2012 BUDGET: (Water & Wastewater) YTD Budget Variance: $ 600,000 $ (31,123) State Receipts: we receive an estimate of our monthly taxes approximately 35 days after month end. A final settlement is received approximately 70 days after month end. State Fees: the State deducts their fees when they remit the final monthly settlement to the City approximately 70 days after the sales month end. Taxable Vehicles Local Sales Sold $ 17,273,200 83 19,135,200 114 22,126,600 133 21,023,200 94 20,197,600 123 15,200,000 116 $ 114,955,800 663 Excise taxes: administered by the City and collected from dealerships around the 20th of the following month. Example: April local sales tax 5/20/12 - excise tax received of $1,880 6/06/12 - received initial estimate from State of $100,000 7/10112 - received final settlement from State of $5,116, less the State's fee of $1,478, net $3,638 Q� r [1] includes a one -time fee of $11,670 to cover the State's initial set -up costs for `� administration of Hutchinson's local sales tax. MINUTES HUTCHINSON AREA JOINT PLANNING BOARD Wednesday, July 18, 2012 Hutchinson City Council Chambers CALL TO ORDER 5:30 P.M. The meeting was called to order by Vice Chairman Bill Arndt at 5:30 p.m. with the following members present: Tom Wirt, Lynn Splittgerber, Garrett Luthens, Bill Arndt, Sheldon Nies Absent: Chairman Lauer. Also present: Dan Jochum, City Planning Director, Marc Telecky, McLeod County Assistant Zoning Administrator and Bonnie Baumetz, Planning Coordinator 2. APPROVAL OF MINUTES a) Consideration of Minutes dated June 20, 2012. Mr. Nies made a motion to approve the minutes of June 20, 2012. Seconded by Mr. Wirt, the motion carried unanimously. 3. PUBLIC HEARINGS a) CONSIDERATION OF AN AMENDMENT TO THE JOINT PLANNING ZONING ORDINANCE, SECTION 7"1-1" LIGHT INDUSTRIAL DISTRICT, SUBDIVISION 3, PERMIITTED USES, ADDING NUMBER 21, CHURCHES Vice Chairman Arndt opened the hearing at 5:31 p.m. with the reading of publication #7942 published in the Hutchinson Leader on Wednesday, July 4, 2012., Mr. Jochum explained that Barry Schaffer is requesting to amend the Hutchinson Joint Planning Area Ordinance, Section 7, Subdivision 3. Permitted uses. #21 Churches. The proposed ordinance change would allow church's as a permitted use in the 1 -1 Light Industrial District of the Joint Planning Area. Mr. Jochum reported the Comprehensive Plan provides guidance for zoning and has several goals and strategies related to land use. Land Use goal #4 states: "Plan land uses and implement standards to minimize land use conflicts." In addition, one of the strategies is to: "Require adequate transitions between different land uses through appropriate land use planning and zoning standards and promote architecturaUsite aesthetics that are compatible with community standards. In addition, within the Comprehensive Plan the purpose of Industrial land uses are identified. The purpose of this category is to identify portions of Hutchinson that contain industrial uses. An industrial park is a group of separate businesses concentrated in one area of the city to reduce the disruption that could be caused if each business was scattered throughout the City. Uses of the land could include manufacturing, warehousing, assembly, truck terminals, mining, quarries, and other business that provide goods and services but not directly to the public. It should be noted that this purpose does not reference church type uses or other public uses. The Comprehensive Plan does discuss public uses and states: "The purpose of this category is to identify portions of Hutchinson that contain uses that benefit the public. This would include all publicly -owned uses, such as schools, cityAownship buildings, water towers, pumping stations, sewage treatment plants, sanitary sewer, as well as public utilities, such as power plants, I �-Cf) Minutes Joint Planning Board — July 18, 2012 Page 2 electrical substations, and telephone companies. This also includes private institutional uses, such as hospitals, colleges, private schools, churches cemeteries, etc. Mr. Jochum commented on the zoning districts where churches are permitted as a conditional use permit. Discussion followed on the charter school presently in the industrial area in the City. It was noted the City zoning conditionally permits schools in the 1 -1 District of the City. Mr. Jochum explained the Land Use discretion pyramid. Staff believes that there is a potential for land use conflicts between Industrial land uses and church /public uses. Because of this, staff recommends denial of the zoning ordinance amendment. Staff offers the following reasons for recommending denial: 1) Potential land use conflict between industrial and church uses. 2) Comprehensive Plan states standards should be implemented to minimize land use conflicts. 3) Comprehensive Plan states there should be adequate transitions between different land uses. 4) Comprehensive Plan does not list church uses within the purpose of Industrial areas. 5) The use could be located as a Conditional Use Permit in a zoning district where churches are allowed such as, Agricultural, R -1 residential, and C-4 commercial districts. 6) Staff believes the request benefits one property owner versus the landowners in the entire Industrial zoning district. Discussion followed on the City ordinance and keeping consistency between the City and Joint Planning ordinances. Mr. Telecky reported that the Riverside church is a legal nonconforming use. David Broil spoke on behalf of Barry Schaffer. He explained Mr. Schaffer has economic reasons for being able to rent the property. He stated this is not in a major industrial park and questioned how the Charter School was allowed in the Industrial Park. He reported the neighbors have no concerns with a church on the property. Mr. Telecky reminded the Board members that Mr. Schaffer rezoned his property from C4 to 1 -1 a few years ago. He also commented on the differences between City and County ordinances. Mr. Broil reported that the church has been looking for a building to rent and this seemed to be the best option for them and again asked the reason the Charter school was allowed in the 1 -1 District. Mr. Jochum reminded the Board that the Charter school is in the City and we are talking about two different jurisdictions. Discussion followed on the feed lot ordinance setback. Mr. Telecky stated that SkyView Dairy is far enough away from this property. David Lahr, 1012 8"' Ave SW. a church representative, explained the church has been looking for a suitable facility to use as a church. He commented on the fact that church use is generally on weekends. He stated they would lease the existing building. Discussion followed on the well and septic use. The property owner would have to meet with the County Environmentalist regarding the change of use for the septic. Mr. Telecky stated the well must have an adequate water supply for the use. There was discussion on allowing churches to be a permitted use in the 1 -1 district. There was an option discussed for them to come back with an amended ordinance change for churches to be a conditionally permitted use in the 1 -1 district. Mr. Jochum reminded the board to be mindful of possible conflict for other 1 -1 properties in the future. Discussion followed that a conditional use permit would be a safe guard with conditions for all properties in the future. There was consensus that a better option to is to amend the ordinance to allow churches in the 1 -1 district by conditional use permit. o-(f) Minutes Joint Planning Board - July 18, 2012 Page 3 Mr. Luthens moved to close the hearing. Seconded by Mr. Wirt, the hearing closed at 6:02 p.m. Mr. Luthens made a motion to deny the request and come back with an new ordinance amendment allowing churches in 1 -1 by conditional use permit. Seconded by Mr. Wirt, the motion carried unanimously. Mr. Telecky asked that the Board adopt the findings. Motion by Mr. Luthens to adopt the findings, seconded by Mr. Wirt the motion carried unanimously. Mr. Telecky stated this item would be forwarded to the County Board and placed on their regular agenda, August 7, 2012 at 10:00 a.m. 4. NEW BUSINESS 5. OLD BUSINESS 6. COMMUNICATION FROM STAFF ADJOURNMENT There being no further business, Mr. Wirt made a motion to adjourn, seconded by Mr. Luthens, the meeting adjourned at 6:07 p.m. 1�) MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, June 19, 2012 Hutchinson City Council Chambers 1. CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman John Lofdahl at 5:30 p.m. with the following members present: Raymond Norton, Bill Arndt, Dean Kirchoff, Dave Johnston and Chairman Lofdahl. Absent: Christie Hantge and Jim Fahey Also present: Dan Jochum, Planning Director, Marc Sebora, City Attorney and Bonnie Baumetz, Planning Coordinator 2. PLEDGE OF ALLEGIANCE 3. CONSENT AGENDA a) Consideration of Minutes dated May 15, 2012 Mr. Arndt moved to approve the consent agenda as submitted. Seconded by Mr. Johnston, the consent agenda was approved unanimously. 4. PUBLIC HEARINGS a) CONSIDERATION OF AN AMENDMENT TO THE ZONING ORDINANCE SECTION 154.063 (C) ALLOWING TATOO ESTABLISHMENTS BY CONDITIONAL USE PERMIT IN THE C -3 (CENTRAL COMMERCIAL DISTRICT) REQUESTED BY DOUGLAS MOULTON, APPLICANT Chairman Lofdahl opened the hearing at 5:31 p.m. with the reading of publication #7939 as published in the Hutchinson Leader on June 6, 2012. Mr. Jochum explained the applicant is requesting an amendment to the Zoning Ordinance to allow tattoo establishments by conditional use permit in the C -3 (Central Commercial) district. This district is basically the downtown area and does extend one to two blocks to the east and west of Main Street. Mr. Jochum reported planning staff had mixed thoughts on whether this request should be approved or not. Some staff members felt tattoo establishments were not appropriate downtown, while others felt if they are regulated it wouldn't be an issue. He reminded the Planning Commissioners that tattoo establishments are allowed by conditional use permit in the 1 -1 and 1 -2 districts. Mr. Jochum explained that in reviewing the proposed amendment, the Commission should consider the proposed use with the purpose of the zoning district. The purpose of the C -3 (Central Commercial District) zoning district is "The C -3 central commercial district is intended to provide an area for the grouping of general retail sales establishments, offices and services which serve city residents and the surrounding area. The C -3 district provisions and boundaries are intended to promote compatible land use relationships among diverse types of uses and encourage well - planned development or expansion in accord with the approved Comprehensive Plan. Only those uses which substantially interfere with the overall function of the general commercial area will be excluded. On -site parking is not required in this district." He reported that he reviewed the present Comprehensive Plan and there was no guidance on this use. This is an appropriate use in the two districts which presently allows the business. ,V-5) Minutes Planning Commission — June 19, 2012 Page 2 Mr. Moulton, applicant, stated he will be moving to the community and has had positive response to the business being in the downtown area. He explained that times have changed and tattooing is popular now. He stated it is good to keep business downtown. Mr. Moulton explained he is licensed by the State. Discussion followed on signage. Discussion also followed on the staff logic regarding two districts that have tattooing. Mr. Moulton stated the only retail will be jewelry. He stated he has looked into renting buildings in the 1 -1 and 1 -2 and they are too large and too expensive. He mention his business will bring business downtown. Discussion followed on the location to the theater. Mr. Jochum reminded the commissioners that this amendment is for the entire district not just an exact site. Ms. Valerie Pricert, explained they will not be selling adult theme items. There are controls in place for adult entertainment items. Atty. Sebora reminded the commissioners that if the amendment is adopted the use will be by conditional use permit and will have to come back to the Planning Commission and City Council. Mr. Moulton stated they must be a licensed shop and the body art technicians must be licensed. He stated they cannot tattoo minors in the State of MN and must follow State regulations. He explained tattoos are an art form and not adult entertainment. Mr. Kirchoff made a motion to close the hearing. Seconded by Mr. Norton, the hearing closed at 5:46 p.m. Mr. Kirchoff made a motion to recommend approval of the request with staff recommendations. Seconded by Mr. Norton, the motion carried with a vote of 4 aye to 1 nay with Mr. Arndt voting nay. Chairman Lofdahl stated this item will be placed on the City Council regular agenda at their meeting held June 26, 2012, in the Council Chambers at 5:30 p.m. b) CONSIDERATION OF A ONE LOT PRELIMINARY AND FINAL PLAT OF LYNAUGH'S NORTHVIEW ADDITION SUBMITTED BY MATT AND TERRI LYNAUGH, PROPERTY OWNERS Chairman Lofdahl opened the hearing at 5:48 p.m. with the reading of publication #7939 as published in the Hutchinson Leader on June 6, 2012. Mr. Jochum reported the property owners have requested a one lot preliminary and final plat to combine two lots into one at 455 and 457 Northwoods Ave. N.E. for the construction of a 28' x 32' garage on the lot. He explained the garage cannot be placed on a lot without a principle building. He stated there is an electrical easement on the eastern edge of 515 Northwoods Avenue NE. The easement cannot be vacated as there are services in place within the easement. The building must not be placed in the easement and the preliminary plat does indicate that the building will be located along the east edge of the easement. Mr. Jochum explained staff has reviewed the plat request and would note that the drainage issues must be addressed. The applicant has been working with the Engineering Department to ensure drainage will be adequate. All drainage and engineering requirements must meet specifications set by the Engineering Department. Staff recommends approval of the request with the following recommendations: 1. The applicant shall record the final plat prior to issuance of any building permits for the project. 2. The proposed garage may not encroach into the drainage and utility easement that runs through the lot. 3. A private 8" drainage pipe must be installed to run Northeast. 4. The catch basin must remain in the driveway. 5. Drainage for the property to the north must be maintained after construction of the garage. 6. All drainage, grading, and engineering for the site must be reviewed by the Engineering Department. I D-05) Minutes Planning Commission —June 19, 2012 Page 3 Discussion followed on the utility easement and drainage to the NE would drain through a swale to the catch basin on the east side. There will also be a catch basin in the driveway. The neighboring property drainage will remain as it is today. Discussion followed on past drainage problems in the area. Mr. Arndt made a motion to close the hearing. Seconded by Mr. Kirchoff, the hearing closed at 5:55 p.m. Mr. Arndt made a motion to recommend approval of the request with staff recommendations and to change wording in item number 6 from approved to reviewed. Seconded by Mr. Norton, the motion carried unanimously. Chairman Lofdahl stated this item will be placed on the City Council consent agenda at their meeting held June 26, 2012, in the Council Chambers at 5:30 p.m. c) CONSIDERATION OF AN AMENDMENT TO THE ZONING ORDINANCE SECTION 154.064 (C) AND SECTION 154.004 ALLOWING DOG DAYCARE BY CONDITIONAL USE PERMIT IN THE C -4 (FRINGE COMMERCIAL DISTRICT) AND ADDING THE DEFINITION OF DOG DAYCARE TO SECTION 154.004 REQUESTED BY ADULT TRAINING AND HABILITATION CENTER, PROPERTY OWNER Chairman Lofdahl opened the hearing at 5:56 p.m. with the reading of publication #7939 as published in the Hutchinson Leader on June 6, 2012. Mr. Jochum explained that the applicant, Adult Training and Habilitation, is requesting an amendment to the Zoning Ordinance to allow dog daycare services by conditional use permit in the C4 (Fringe Commercial) district. He commented on what a dog daycare is. The business would be housed in a building owned by Dr. John Froning at 405 California St. S.W. which was a veterinary clinic. The definition the applicant proposes for a dog daycare is: "The boarding and regular care for dogs during daytime hours (no holidays or weekends) inside a structure with enclosed runs. There would be no more than 12 dogs on the property, including outside runs, at any one time." He reported that after discussing the item, staff recommended approval of the request with the recommendations that the hours of operation be 7 a.m. — 10 p.m. with no overnight kenneling and a definition of outside runs must be provided. Staff also felt it was important to note that this request was recommended for approval because the lot size in the C- 4 district are larger and can more easily accommodate a use such as this as compared the C -3 zoning district which is mostly located downtown and features a much denser development pattern. This is important because an ordinance amendment to the C -3 district for a dog daycare was recently recommended for denial by staff because of incompatible land uses due to the dense nature of downtown. Discussion followed on enforcement of the dog barking ordinance. Mr. Jochum stated that situation would be handled as in any present situation, it is an enforcement issue. There was discussion on the definition. Staff will clean up the language before the City Council meeting. Discussion followed on veterinary clinics boarding dogs. Mr. Jochum stated we could consider amending the ordinance for veterinary clinics. Mr. Arndt made a motion to close the hearing. Seconded by Mr. Johnston, the hearing closed at 6:04 p.m. Mr. Arndt made a motion to recommend approval of the request with staff recommendations. Seconded by Mr. Johnston, the motion carried unanimously noting staff will review the definition. Chairman Lofdahl stated this item will be placed on the City Council consent agenda at their meeting held June 26, 2012, in the Council Chambers at 5:30 p.m. d) CONSIDERATION OF A VARIANCE TO REDUCE FRONT AND SIDE YARD SETBACK TO ALLOW CONSTRUCTION OF AN ATTACHED GARAGE ADDITION AT 529 MONROE ST. S.E. REQUESTED BY ROGER JOHNSON, APPLICANT I V_!�) Minutes Planning Commission —June 19, 2012 Page 4 Chairman Lofdahl opened the hearing at 6:05 p.m. with the reading of publication #7939 as published in the Hutchinson Leader on June 6, 2012, Mr. Jochum stated the Mr. Roger Johnson, applicant, is requesting a variance to allow construction of a 22' x 24' attached garage to the nonconforming house at 529 Monroe St. S.E. The variance request is to construct a garage that will be 2 feet from the interior property line and 23' from the front property line. This is an existing nonconforming building. The ordinance requires a 25' front yard setback and 6' side yard setback in the R -2 (Medium Density Residential) district. The applicant noted the attached garage will secure home based business equipment and vehicles and allow a safer drop off and pickup area for customer's equipment. The home based business is a copier repair business. The applicant states the practical difficulty for the variance is that customers will have a safe area to drop off or pickup their equipment and vandalism and theft would be less likely if items and vehicles are in a secured attached garage. He states the unique circumstance of the lot is that other properties along the same street do not meet the 25' front setback. Mr. Jochum explained that variances may be granted when the applicant establishes that there are practical difficulties in complying with the official control as noted in Section 154.167 of the Zoning Ordinance. There must be criteria to measure practical difficulties and unique circumstance. Staff reviewed the request at their June 4th meeting and determined it does not meet the standards for granting a variance since the unique circumstance is created by the applicant and a garage addition can be constructed to meet the side yard setback. Mr. Jochum stated there are not unique circumstances to the property that are not created by the landowner because the lot is virtually the same size as all the adjacent lots. The applicant indicates the unique circumstance is that there are homes on the block that do not meet the 25' foot front yard setback, however that circumstance does nothing to address the requested 2' side yard setback, which is 4' short of meeting the required setback. In addition, approving the variance would be allowing the expansion of an existing non - conforming setback. The non- conforming lots, uses, and structures section of the zoning ordinance (section 154.150 A 2) indicates that one of the intentions of the ordinance is to: "It is the intent of this chapter to phase out these nonconforming uses within a reasonable time period while retaining full economic value. These uses are declared by this chapter to be incompatible with permitted uses in the districts involved. It is further the intent of this chapter that nonconformities shall not be enlarged upon, expanded or extended, nor be used as grounds for adding other structures or uses prohibited elsewhere in the same district." Discussion followed on other alternatives. Mr. Jochum stated he has discussed other options of making the garage smaller with Mr. Johnson. He commented on letters received from neighboring property owners that are not in favor of the project. Mr. Jochum noted only one letter had an address and was signed. Roger Johnson gave background on moving his business to 529 Monroe. He stated this is an 18 year business and he would like to continue the business in Hutchinson. He presented his findings of neighboring setbacks and stated there is one 2 stall garage on Monroe Street. He noted resale would be increased with an attached garage. There was discussion on the economic conditions does not constitute a hardship. Discussion also followed on the drainage on the property. It was explained setback requirements are for fire code and possible utilities placement if needed. Mr. Jochum commented on the five criteria for granting a variance. He explained if one criteria is no, the variance should be denied. Mr. Jochum stated there were two criteria to which the staff would answer "no ". Discussion followed on the size of a garage and la(�) Minutes Planning Commission —June 19, 2012 Page 5 the possibility of maintaining a 6 foot setback. Mr. Johnson stated he would like walk- in customers to come through the front not the side. Discussion followed on keeping the garage at 23' instead of 25'. Mr. Kirchoff made a motion to close the hearing. Seconded by Mr. Johnston, the hearing closed at 6:29 p.m. Mr. Kirchoff made a motion to recommend denial on the request due to the existing nonconforming structure and not meeting the five criteria to approve a variance. Seconded by Mr. Norton, the motion carried unanimously. Chairman Lofdahl stated this item will be placed on the City Council consent agenda at their meeting held June 26, 2012 in the Council Chambers at 5:30 p.m. e) CONSIDERATION OF A CONDITIONAL USE PERMIT TO ALLOW CONSTRUCTION OF A 578 SQ. FT. ADDITION TO AN EXISTING 581 SQ. FT. DETACHED GARAGE LOCATED AT 529 MONROE ST. S.E. FOR A TOTAL GARAGE AREA OF 1,159 SQ. FT. REQUESTED BY ROGER JOHNSON, APPLICANT Chairman Lofdahl opened the hearing at 6:30 p.m. with the reading of publication #7939 as published in the Hutchinson Leader on June 6, 2012. Mr. Jochum reported the applicant, is requesting a conditional use permit to allow a 578 sq. ft. addition to an existing 581 sq. ft. detached garage for a total garage area of 1,159 sq. ft. The maximum square footage for a detached garage is 1,000 sq. ft. Garages over 1,000 sq. ft. require a conditional use permit. There are two detached garages on the property and he is requesting to remove the older and smaller non - conforming building and add onto the remaining garage to use as a workshop and storage of equipment for his home based business, which is a copy machine repair business. The proposed building meets the required setbacks. Staff finds that the request would meet the requirements of granting a conditional use permit (Section 154.170) and recommends approval subject to the findings and conditions listed in the draft Resolution, including these specific conditions: 1. City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 2. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. 3. There may be only one access to the property off of Monroe St. 4. The driveway must be constructed of an approved surface and meet the required driveway setback. 5. Drainage cannot compound existing drainage problems on neighboring properties. Mr. Jochum commented on one curb cut per property. He explained the access concerns. The present driveway is non - conforming not meeting the setback or the approved surface. He reminded the commissioners that drainage issues cannot be compounded. There was discussion on the driveway access and the driveway setback. Mr. Johnson explained the use of the garages for the business. Mr. Kirchoff made a motion to close the hearing. Seconded by Mr. Lofdahl, the hearing closed at 6:41 p.m. Mr. Kirchoff made a motion to recommend approval of the request with staff recommendations. Seconded by Mr. Arndt, the motion carried unanimously. Chairman Lofdahl stated this item will be placed on the City Council consent agenda at their meeting held June 26, 2012 in the Council Chambers at 5:30 p.m. Mr. Norton left at 6:42 p.m. Minutes Planning Commission — June 19, 2012 Page 6 f) CONSIDERATION OF A CONDITIONAL USE PERMIT REQUESTED BY THE EDA TO ALLOW CONSTRUCTION OF A FARMERS MARKET STRUCTURE AND TO RELOCATE THE DEPOT IN THE I/C DISTRICT AT 25 ADAMS ST. S.E. Chairman Lofdahl opened the hearing at 6:42 p.m. with the reading of publication #7939 as published in the Hutchinson Leader on June 6, 2012. Mr. Jochum explained the EDA is requesting a conditional use permit to allow construction of a Farmers Market pavilion and relocate the depot building at 25 Adams St. S.E. in the I/C (Industrial /Commercial) district. There are no permitted principal uses in the Industrial /Commercial district. A conditional use permit is required for a change of use. Conditional use permits must meet conditions for approval as noted in Section 154.70 of the Zoning Ordinance. He reported staff finds that the request would meet the requirements of granting a conditional use permit (Section 154.170) and recommends approval subject to the findings and conditions listed in the draft Resolution, including these specific conditions: 1. City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 2. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. 3. Any additional needs for off - street parking shall be accommodated in the City owned parking lot on the South side of Evergreen Apartments or with a written agreement with any adjacent private parking lots. Mr. Jochum stated there was one comment and that was from Econo Foods regarding concerns with using parking at Econo Foods or Liquor Hutch. He explained each vendor stall requires 1 parking stall for customers and there may need to be an agreement with adjacent private parking lots for use by the Farmer's Market. Mr. Kirchoff made a motion to close the hearing. Seconded by Mr. Johnston, the hearing closed at 6:45 p.m. Mr. Kirchoff made a motion to recommend approval of the request with staff recommendations. Seconded by Mr. Johnston, the motion carried unanimously. Chairman Lofdahl stated this item will be placed on the City Council consent agenda at their meeting held June 26, 2012, in the Council Chambers at 5:30 p.m. 5. NEW BUSINESS a) BANNER SIGN DISCUSSION - Item withdrawn. Staff will meet with Fairgrounds staff and work out the banner questions internally and present the plan to Planning Commissioners. 6. OLD BUSINESS 7. COMMUNICATION FROM STAFF 8. ADJOURNMENT There being no further business the meeting adjourned at 6:46 p.m. SI