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cp07-24-2012 cCouncil Workshop —Discussion of Establishing Lake Association — 4:30 p. m. AGENDA REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, JULY 24, 2012 1. CALL TO ORDER — 5:30 P.M. 2. INVOCATION — Hutchinson Evangelical Free Church 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY 5. PUBLIC COMMENTS 6. MINUTES (a) REGULAR MEETING OF JULY 10, 2012 Action — Motion to approve as presented 7. CONSENT AGENDA (Purpose: onlyfor items requiring Council approval by external entities that would otherwise have been e egate to t e City Administrator. Traditionally, items are not discussed.) (a) RESOLUTIONS AND ORDINANCES - NONE (b) CONSIDERATION FOR APPROVAL OF IMPROVEMENT PROJECT SUPPLEMENTAL AGREEMENT (LETTING NO. 1, PROJECT NO. 12 -01 — 5T" AVENUE NW) (c) CONSIDERATION FOR APPROVAL OF ISSUING TRANSIENT MERCHANT LICENSE TO DAVID WAJCMAN OF CLOTHING CONCEPTS TO HOLD CLOTHING SALE AT RECREATION CENTER ON AUGUST 16, 2012 (d) CONSIDERATION FOR APPROVAL OF CROW RIVER GOLF CLUB OUTDOOR CONCERT ON JULY 25, 2012 (e) CONSIDERATION FOR APPROVAL OF ISSUING TRANSIENT MERCHANT LICENSE TO PETER NEUBAUER DBA NORTHSTAR BBQ TO OPERATE A STREET VENDING BUSINESS (I) CONSIDERATION FOR APPROVAL OF REAFFIRMING CITY OF HUTCHINSON DATA PRACTICES POLICY (g) CONSIDERATION FOR APPROVAL OF ISSUING CATERER'S PERMIT TO JOSEPH SWARTZER, JR. OF HOLLYWOOD CATERING AT HUTCHINSON EVENT CENTER ON AUGUST 4, 2012 (h) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS Action — Motion to approve consent agenda 8. PUBLIC HEARINGS — 6:00 P.M. (a) CONSIDERATION OF ORDINANCE NO. 12 -0684 — AN ORDINANCE AMENDING CHAPTER 52 CITY COUNCIL AGENDA — JULY 24, 2012 (WATER) 50212 CITY OF CONNECTION REQUIRED ORDINANCES D PRIVATE WELILS FOR DOMESTIC USE (SECOND READING AND ADOPTION) Action — Motion to reject — Motion to approve (b) CONSIDERATION OF ORDINANCE NO. 12 -0685 — AN ORDINANCE AMENDING CHAPTER 92 (NUISANCES; HEALTH AND SANITATION) OF THE CITY OF HUTCHINSON CODE OF ORDINANCES ADDING LANGUAGE IN 92.5; THE USE OF COAL TAR -BASED SEALER PRODUCTS WITHIN THE CITY OF HUTCHINSON (SECOND READING AND ADOPTION) Action — Motion to reject — Motion to approve 9. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information necessary to cra t wise po icy. A ways looking toward the uture, not monitoring past) 10. UNFINISHED BUSINESS 11. NEW BUSINESS (a) UPDATE FROM COALITION OF GREATER MINNESOTA CITIES — BRADLEY PETERSON Action - (b) CONSIDERATION FOR APPROVAL OF PROJECT AWARD FOR TRUNK HWY 15 RETAINING WALL RECONSTRUCTION PROJECT (LETTING NO. 5, PROJECT NO. 12 -06) Action — Motion to reject — Motion to approve (c) CONSIDERATION FOR APPROVAL OF REVISED ENDS STATEMENTS Action — Motion to reject — Motion to approve 12. GOVERNANCE (Purpose., toassesspastorganizational performance, developpol icythatguides the organization and Counci an manage the logistics of the Council. May include monitoring reports, policy development and governance process items.) (a) RESOURCE ALLOCATION COMMITTEE MINUTES FROM JULY 3, 2012 (b) CITY OF HUTCHINSON FINANCIAL REPORT FOR JUNE 2012 (c) CITY OF HUTCHINSON INVESTMENT REPORT FOR JUNE 2012 (d) HUTCHINSON PUBLIC LIBRARY BOARD MINUTES FROM APRIL 23, 2012 (e) WEED NOTICES MONTHLY REPORT FOR MAY 2012 (fl PLANNING, ZONING, BUILDING DEPARTMENT MONTHLY REPORT FOR JUNE 2012 (g) HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM JUNE 19, 2012 13. MISCELLANEOUS 14. ADJOURN MINUTES REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, JULY 10, 2012 1. CALL TO ORDER — 5:30 P.M. Mayor Steve Cook called the meeting to order. Members present were Mary Christensen, Bill Arndt, Eric Yost and Chad Czmowski. Others present were Jeremy Carter, City Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney. 2. INVOCATION — Due to the absence of a pastor, the invocation was dispensed. 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY Council Member Arndt noted that a citizen had commented to him on Engineering employee Quentin Larson and the fine job he does for the City of Hutchinson. 5. PUBLIC COMMENTS 6. MINUTES (a) REGULAR MEETING OF JUNE 26, 2012 Motion by Czmowski, second by Christensen, to approve the minutes as presented. Motion carried unanimously. 7. CONSENT AGENDA (Purpose: onlyfor items requiring Council approval by external entities that would otherwise ave Fee egate to t e City Administrator. Traditionally, items are not discussed.) (a) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 14027 — RESOLUTION DESIGNATING THE LOCATION OF POLLING PLACE FOR ALL CITY PRECINCTS AND APPOINTING JUDGES FOR THE 2012 CITY OF HUTCHINSON AND STATE PRIMARY AND GENERAL ELECTIONS 2. RESOLUTION NO. 14028 - RESOLUTION SETTING INCOME GUIDELINES FOR DEFERRED ASSESSMENTS 3. ORDINANCE NO. 12 -0691 — AN ORDINANCE AMENDING CHAPTER 31 OF THE HUTCHINSON CITY CODE PERTAINING TO BOARDS AND COMMISSIONS (SECOND READING AND ADOPTION) 4. ORDINANCE NO. 12 -0690 - AN AMENDMENT TO THE ZONING ORDINANCE SECTION 154.064(C) AND SECTION 154.004 ALLOWING DOG DAYCARE BY CONDITIONAL USE PERMIT IN THE C -4 (FRINGE COMMERCIAL DISTRICT) AND ADDING THE DEFINITION OF DOG DAYCARE TO SECTION 154.004 REQUESTED BY ADULT TRAINING AND HABILITATION CENTER, PROPERTY OWNER (SECOND READING AND ADOPTION) 5. ORDINANCE NO. 12 -0689 - AN AMENDMENT TO THE ZONING ORDINANCE SECTION 154.063(C) ALLOWING TATOO ESTABLISHMENTS BY CONDITIONAL USE PERMIT IN bb-)� CITY COUNCIL MINUTES — JULY 10, 2012 THE C -3 (CENTRAL COMMERCIAL DISTRICT) REQUESTED BY DOUGLAS MOULTON, APPLICANT (SECOND READING AND ADOPTION) (b) CONSIDERATION FOR APPROVAL OF ISSUING SHORT -TERM 3.2 MALT LIQUOR LICENSE TO MCLEOD COUNTY AGRICULTURAL ASSOCIATION ON AUGUST 15 —19,2012, FOR THE MCLEOD COUNTY FAIR (c) CONSIDERATION FOR APPROVAL OF ISSUING TEMPORARY LIQUOR LICENSE TO ST. ANASTASIA CATHOLIC CHURCH ON SEPTEMBER 8 & 9, 2012 (d) CONSIDERATION FOR APPROVAL OF IMPROVEMENT PROJECT CHANGE ORDERS AND SUPPLEMENTAL AGREEMENTS CHANGE ORDER NO. 5 — LETTING NO. 1, PROJECT NO. 11 -02 (SCHOOL ROAD NW) CHANGE ORDER NO. 3 — LETTING NO. 3, PROJECT NO. 11 -04 (2011 PAVEMENT MANAGEMENT PROGRAM -PHASE 1) (e) CONSIDERATION FOR APPROVAL OF CITY /SCHOOL DISTRICT AGREEMENTS - AGREEMENT RELATING TO THE ESTABLISHMENT AND OPERATION OFA JOINTLY SPONSORED PARKS, RECREATION AND COMMUNITY EDUCATION PROGRAM - AGREEMENT RELATING TO THE ESTABLISHMENT AND OPERATION OF A JOINTLY SPONSORED GROUNDS MAINTENANCE PROGRAM - AGREEMENT RELATING TO USE OF FACILITIES - LEASE AGREEMENT WITH PARK ELEMENTARY (f) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS Item 7(a)2 was pulled for separate discussion. Motion by Christensen, second by Czmowski, to approve consent agenda with the exception of Item 7(a)2. Motion carried unanimously. Item 7(a)2 had further discussion. Mayor Cook noted that there is not much difference between being a married person versus single for low income guidelines. Jeremy Carter, City Administrator, noted that the City uses HUD standards in establishing the income guidelines. Motion by Yost, second by Cook, to approve Item 7(a). Motion carried unanimously. 8. PUBLIC HEARINGS — 6:00 P.M. (a) LES KOUBA PARKWAY IMPROVMENTS PHASE 2 PROJECT — LETTING NO. 8, PROJECT NO. 12- 09 Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that the total project cost is estimated at approximately $500,000 with approximately $20,000 being assessed to adjacent property owners. The remaining costs of the project will come from City bonding, stormwater utility funds and MnDOT parkland dedication. Mr. Exner explained details of the project. Mr. Exner explained that August 9, 2012, is proposed for the bid opening. Mr. Exner also noted that he has spoken with the adjacent property owners about the assessments. Staff may be requesting that the property owners waive the right to the assessment hearing to expedite the project. Corey Steams, President of Stearnswood, adjacent property owner, presented before the Council. Mr. Stearns explained that he has spoken with Mr. Exner regarding the east exit/entrance of Stearnswood to (J L9�1 CITY COUNCIL MINUTES —JULY 10, 2012 accommodate truck traffic and to widen the street a bit. Mr. Exner has been accommodating with Stearnswoods' requests. Mr. Stearns noted he is in favor of the project. Motion by Arndt, second by Cook, to close public hearing. Motion carried unanimously. Mr. Exner explained the corner credits available to the EDA property and the Stearnswood property. Motion by Arndt, second by Christensen, to approve Les Kouba Parkway Improvements Phase 2 Project. Motion carried unanimously. 9. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information necessary to craft wise pa icy. Always looking toward t e uture, not monitoring past) 10. UNFINISHED BUSINESS (a) CONSIDERATION FOR APPROVAL OF UPPER MIDWEST ALLIS CHALMERS CLUB EVENT SIGNAGE REQUEST Dan Jochum, Planning Director, presented before the Council. Mr. Jochum explained that staff is recommending that the signage request made by the Allis Chalmers Club be approved. Staff has placed restrictions on the signage, such as the size and language on the signs. Motion by Arndt, second by Czmowski, to approve Upper Midwest Allis Chalmers Club event signage request with proposed staff restrictions. Council Member Christensen noted that larger -type banner signs have been posted in residential districts on the boulevards. Mr. Jochum noted that real estate signs are allowed in residential neighborhoods, however they are to be on private property, not public right -of -way. Motion carried unanimously. Council Member Arndt commented that the campaign signs that will be coming out need to abide by staying out of the right -of -way. Mayor Cook asked that something be sent out to the local candidates regarding this. Mayor Cook mentioned that perhaps the Fairgrounds should have a sign placed on Hwy 15 /Century Avenue to direct traffic for events being held there. 11. NEW BUSINESS (a) SUMMARY REVIEW OF 2011 AUDITED FINANCIAL STATEMENTS Kyle Meyers, Abdo Eick & Meyers, presented before the Council. Mr. Meyers provided an overview of the 2011 audit for the City. Mr. Meyers noted that the general fund has a healthy balance and good capital and debt service reserves remain. No significant audit findings or non - compliance were found. Mr. Meyers commended city staff on drafting the financial statement. Motion by Christensen, second by Arndt, to approve 2011 audited financial statements. Motion carried unanimously. (b) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 14029 - A RESOLUTION APPROVING AND AGREEING TO ENTER INTO AN ADMINISTRATIVE CONTRACT WITH THE HUTCHINSON HRA FOR THE SCDP NORTHEAST NEIGHBORHOOD AND SW NEIGHBORHOOD HOUSING REHABILITATION PROJECT FOR CDAP -11- 0023 -0-FY 12 AND APPROVAL OF PROCEDURAL GUIDELINES FOR SCDP OWNER OCCUPIED HOUSING REHABILITATION PROGRAM FOR THE NORTHEAST NEIGHBORHOOD AND SW NEIGHBORHOOD AND APPROVAL OF CITY OF HUTCHINSON SECTION 3 PLAN RELATING TO THE SCDP GRANT CDAP -I 1- 0023 -0-FY 12 AND APPROVAL OF EXECUTION OF SMALL CITIES DEVELOPMENT PROGRAM GRANT AGREEMENT CDAP -11- 0023 -0-FY 12 (Ptp�)� CITY COUNCIL MINUTES —JULY 10, 2012 Jean Ward, HRA Director, presented before the Council. Ms. Ward explained that DEED has approved the HRA's grant application to rehabilitate ten homes in the City of Hutchinson. 24 homes will be able to be rehabilitated since 2010 with the overall grant funds. Ms. Ward explained the program specifications for homeowners to receive loan funds from the grant program. Motion by Czmowski, second by Yost, to approve Resolution No. 14029. Motion carried unanimously. (c)CONSIDERATION FOR APPROVAL OF CITY OF HUTCHINSON NETWORK SECURITY POLICY Tom Kloss, Information Technology Director, presented before the Council. Mr. Kloss explained that the City of Hutchinson Network Security Policy has been updated and is intended to replace the existing policy that was adopted in 2006. Mr. Kloss commented that ramifications have been identified in specific sections should violations of the policy occur. Mayor Cook commented that intemet usage during work time is not allowed and he suggested allowing usage during break time or lunch time. Mr. Kloss explained that in the past, the City did allow employees personal internet access over breaks and before work. However, those lunch breaks, regular breaks and before -work time would extend into the scheduled work time and it was too difficult to monitor if an employee was using the internet for personal use during work time or a break time. Software development ownership is also included in the policy. Motion by Czmowski, second by Yost, to approve City of Hutchinson Network Security Policy. Motion carried unanimously. (d) CONSIDERATION FOR APPROVAL OF CRIMINAL JUSTICE INFORMATION SERVICES SECURITY POLICY Tom Kloss, Information Technology Director, presented before the Council. Mr. Kloss explained that this policy relates directly to the police records system and has been followed for several years, however now that the police records system is on the local network, staff felt it prudent to formally adopt the policy. Motion by Arndt, second by Christensen, to approve Criminal Justice Information Services Security Policy. Motion carved unanimously. (e) DISCUSSION OF REGULATING BODY ART Mayor Cook noted that, as the tattoo conditional use permit was being discussed recently, he thought perhaps the City should talk about whether or not a body art ordinance that includes tattoo regulations should e considered. Mayor Cook noted that the State of Minnesota does license and regulate body art and allows cities to regulate in the same fashion or be more restrictive. Mayor Cook suggested Council Members review and compare the State statutes to the City ordinance and discuss in the future if the City should consider regulating body art activity. Council Member Czmowski commented that he did not feel the City should regulate any more than it does now. If the Council does not consider enacting a body art ordinance, City Attorney Sebora asked if the Council would be considering rescinding its tattoo ordinance. Council Members will ponder this and it will be discussed in the future. Council Member Arndt commented that he feels the City should retain regulations on where body art establishments are located in the city. Attorney Sebora noted that "tattoo establishments" should be changed in the zoning ordinance to "body art establishments ". (f) CONSIDERATION FOR APPROVAL OF RE- SETTING AUGUST 14, 2012, CITY COUNCIL MEETING DUE TO 2012 PRIMARY ELECTION Motion by Arndt, second by Christensen, to re -set August 14, 2012, City Council meeting to 4:00 p.m. Motion carried unanimously. 12. GOVERNANCE (Purpose: to assesspast organizationalperformance, developpolicy thatguides the organization and 4 l4(9� � CITY COUNCIL MINUTES —JULY 10, 2012 Council and manage the logistics of the Council. May include monitoring reports, policy development and governance process items.) (a) HUTCHINSON UTILITIES COMMISSION MINUTES FROM MAY 30, 2012 (b) HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM MAY 15, 2012 (c) FIRE DEPARTMENT MONTHLY REPORT FOR JUNE 2012 Mayor Cook noted that it has been discussed to have the City Administrator serve as an ex- officio member on the Hutchinson Utilities Commission. It was discussed that the Council has the authority via City Charter to appoint a City Council Member to the Hutchinson Utilities Commission. The HUC suggested that perhaps the City could have an ex- officio member and then remove the language from the Charter authorizing appointment of a Council Member to the Commission. The mayor asked for Council Members' feedback on this idea. The mayor noted that he feels the City should retain the right to appoint a Council Member as written in the Charter. Other Council Members voiced that they felt it was important for the City to retain the authority to appoint a Council Member to the Hutchinson Utilities Commission. Motion by Yost, second by Christensen, to approve retaining the ability to appoint a Council Member to the Hutchinson Utilities Commission as written in the City Charter. Motion carried unanimously. Kent Exner— Mr. Exner reminded the Council of the roundabout open louse at the event center from 5:00- 7:30 p.m. on July 11, 2012. Mr. Exner also provided project updates: 5` Avenue NW going well — utilities are in the ground up to Water Street. South Park Water Tower rehabilitation scheduled to being July 24, 2012. Pavement management program streets — Ash Street and Hwy 15 service road are the first two streets to be addressed beginning tomorrow with the other streets beginning in 3 -4 weeks. Sealcoating will begin soon (mid -late July). Hwy 15 retaining wall reconstruction bids will be opened July 12, 2012. Mayor Cook — Mayor Cook commented that perhaps different signage or LED lit signage may be needed on the roundabout at Hwy 15 North/North High Drive. Mr. Exner made the request to MnDOT and MnDOT suggested the directional green and white signs similar to those on Hwy 7 east. MnDOT will place these types of signs on all four legs of the roundabout. Mayor Cook also mentioned that he received information on an application that the City could submit for a Bike - Friendly Community Designation. The Bicycle Alliance sent out the information and a representative would like to speak with City representatives. Mayor asked if Council Member Arndt and Council Member Christensen would like to work on this project. They both agreed. 13. MISCELLANEOUS 14. ADJOURN Motion by Arndt, second by Cook, to adjourn at 7:10 p.m. Motion carried unanimously. (, (-) � C TO: Mayor & City Council FROM: Kent Exner, DPW /City Engineer RE: Consideration of Improvement Project Supplemental Agreement DATE: July 24, 2012 As construction has proceeded on the below listed projects there has been additional work, project scope revisions, and/or construction staging changes. The items specified below have been identified and deemed necessary to satisfactorily complete the projects. The following Supplemental Agreement is proposed as noted: • Supplemental Agreement No. 2— Letting No. 1/Project No. 12 -01 — 5'h Avenue NW Improvements This Supplemental Agreement addresses the revision ofthe Phase I interim completion datefrom July 20, 2012, to July 31, 1012, due to weather delays and additional project work The other contract completion dates shall remain in effect as stated. There is no additional project cost resultingfrom this Supplemental Agreement. We recommend that the attached project Supplemental Agreement be approved. cc: Jeremy Carter, City Administrator r) ('6) STATE AID FOR LOCAL TRANSPORTATION SUPPLEMENTAL AGREEMENT City /County of City of Hutchinson Supplemental Agreement No. 2 Nov 2007 FEDERAL PROJECT NO. STATE PROJECT NO. SAP 133 - 128 -002 LOCAL PROJECT NO. 1_11`12 -01 CONTRACT NO. I L1P12 -01 CONTRACTOR NAME AND ADDRESS LOCATION OF WORK Hjerpe Contracting Inc 5th Avenue NW from Kouwe St NW to TH15 TOTAL SUPPLEMENTAL AGREEMENT AMOUNT 16246 Hwy 15 S Hutchinson, MN 55350 $0.00 This Contract is between the Local Government Entity and Contractor as follows: WHEREAS: This Contract provides for, among other things, improvement of 5th Avenue NW from Kouwe St NW to TH15 by roadway reconstruction, curb and gutter, draintile installation, bituminous /concrete surfacing, stormwater /drainage, water distribution, sanitary sewer, street lighting, trails/sidewalks, landscaping, restoration and appurtenances; and WHEREAS: Special Provision SP -4.1 provides for the following completion date on Phase 1 of the project: Phase 1 — (5th Ave NW from the intersection of Kouwe St NW through the intersection of James St NW) — Completed by July 20, 2012. WHEREAS: The Engineer has determined that due to weather delays and additional project work, modification of the Phase 1 Interim Completion Date to July 30, 2012 has become necessary. All other contract completion dates shall remain in effect as stated in Special Provision SP -4.1 and as stated above. This action results in no increase to the original contract payment amount. NOW, THEREFORE, IT IS HEREBY MUTUALLY AGREED AND UNDERSTOOD THAT: 1. Special Provision SP 4.1 is hereby changed to read: Phase 1 — (5th Ave NW from the intersection of Kouwe St NW through the intersection of James St NW) — Completed by July 30, 2012. 2. All other completion dates as specified in SP -4.1 shall remain in effect. 3. The Contractor will not make claim of any kind or character whatsoever for any other costs or expenses which he may have incurred or which he may hereafter incur in performing the work and furnishing the materials required by this Agreement. COST BREAKDOWN There are no items associated with this Supplemental Agreement. * Funding category is required for federal projects. Approved By Project Engineer: Kent Exner Approved By Contractor: Hjerpe Contracting Inc Signed Signed Date: Phone: (320) 234 -4212 Date: Phone: 234 -8305 Original to Project Engineer; Copy to Contractor Once contract has been fully executed, forward a copy to DSAE for funding review: The State of Minnesota is not a participant in this contract; signing by the District State Aid Engineer is for FUNDING PURPOSES ONLY. Reviewed for compliance with State and Federal Aid Rules /Policy. Eligibility does not guarantee funds will be available. This project is eligible for: Federal Funding State Aid Funding Local funds District State Aid Engineer: Date: � [b) Letting No. 1/Project No. 11 -01 -SAP 133 - 117 -013 -Page 1 of 1 )Q� MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES TO: Mayor and Council FROM: Chief Dan Hatten DATE: July 11, 2012 RE: Consent Agenda — Transient Merchant License — David Wajcman A background check was conducted on David Wajcman in reference to his obtaining a transient merchant license in the City of Hutchinson. Mr. Wajcman is planning clothing sale at the Hutchinson Recreation Center on August 16, 2012. David Wajcman does not have a criminal history or contacts in our local records. He does have a valid license in the State of Kansas. He also does not appear to have any liens or judgments against him or his business, Clothing Concepts. It would by my recommendation to grant the transient merchant license to David Wajcman. /blm 12 -01 -0017 q Cc) i ''R I I 1 Hassan Street Southeast Hutchinson, MN 55350 (320) 587 - 5151 /Fax: (320) 2344240 City of Hutchinson APPLICATION FOR PEDDLERS, SOLICITORS, AND TRANSIENT MERCHANTS ❑ Solicitor $125.00 Date of Application Transient Merchant $125.00 Date(s) of Event: ❑ Peddler $125.00 ❑ Parade Peddler $ 30.00 min rL 00 . 1 1, Applicant Information 594 2" X 2" Picture Required j�I yy''�� (� 'r �l � Name: I,�t�11 ��r'\Jl,4 At,,) Height: t tit �to . Driver's License Number: State: V P rmanent Address: - -� 1 PK s (�r city /� 2 S /ale Zip Permanent Telephone: `�) (J L 4 z ' Temporary Address: City Slate Temporary Telephone Access: I I J ip Hav en convicted o ny crime, misdemeanor, or violation of any municipal ordinance, other than traffic violations? ❑ yes o If yes, state the nature of offense and punishment or penalty assessed therefore: (00.00 t ?,G•00 run- o5 -Z012 03:28 PM Hutchinson PRCE 3202344243 1/1 06/05/12 01:10PE HP LASMET FAX 913 -381 -5407 p.02 Qvq(ftwgmmn r pp"(vd'am,@r PkIdlert s6briAgm and Yln+aknr.4frrchwur Paav2Q/4 vki GYr f'r'drd(-HA:iNf•OI''•INA J °" Ldw,fa{:r?rlrvsi. -Cfu 4____._ _l.0 !r�`% Ifthe apPllcanl is It0I IN Property owner, the v pro{wrty ter IntrSi MA below gmntilla y pumt {. for U. aid propeity. (ksa ib° rolotitHlship bet rn appltcunt atW Low: Describe n to of blast Alld deseribe Item(s) a7ered: Dalarikx method of delivery: 000ribe source orsuppIv. g2j;r„�� a -- _._wad_ - 1, � n p.� � � — .5}yirrNrr('a'nu•. ... .._.__.._..- ..___.____. . �,�� 11VNV1 Si�r�NAra+tlA hr: bkhrua C;L1' si m Xip s,yr:,w•.� yr .. r My>lrlorriwkAYnidw _ .,,..,.x , f p uporry owners (p erabiy in hicLeod County) for chu -n°ter re ^f /'amAces: (0 W � /r7V1�'f1M rlMr w,rAMnrAr Ss o .. Oaf --- � ��_ Prgrp, •Dnwrfl'nIIN Irnr �1) Y/',t �f'rFW L11' M1M J v City of Hutchinson Application far Peddlers, Solicitors, and Transient Merchants Page 3 of 4 Lisxlast (up to three (3 )) previous city(ies) where you pcarried on same activity: 5 to State Date(s) o(Activity City City tale Dote(s) of Activity 2�q /2 to —O Cary State Dale(s) of Activity Checklist The following items need to be completed and /or attached In order for the application to be processed: Application /Investigation fee paid in full (check or money order): yes ❑ no Application completed in full and signed: "yes ❑ no 1 hereby certify I have completely filled out the entire above application and that the application is true, correct, and accurate. I fully understand that any person who violates any provision of the Peddlers, Solicitors, and Transient Merchants Ordinance No. 673 is guilty of a: ' demeanor and upon conviction thereof shall be punished by a fine not exceeding $1,000.00 or by imprisonment or a period t exceeding days or both, plus, in either case, the costs of prosecution. / 7 Applicant's Signallwe Date Internal Use Police ❑ approved ❑ denied Notes: City Council ❑ approved ❑ denied Notes: H: ILlcensesoipplicetimNPeddleq Solicitor. Transient doe q (C-) MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES TO: Hutchinson City Council FROM: Chief Daniel Hatten DATE: 7 -10 -12 RE: Crow River Golf Club outdoor concert Attached is a request from the Crow River Golf Club. The request outlines their wish to hold an outdoor music event on Wednesday July 25'h 2012 between 6:00 p.m. and 8:30 p.m. The event will be held at the Golf Club's outdoor seating area located on the bank of Campbell Lake on the west side of the club house. The Crow River Golf Club has agreed to distribute a flier to the residents of the Shady Ridge Neighborhood notifying and inviting them to the event. My staff and I have reviewed the information and would recommend approval of this request. We look forward to working with the Crow River Golf Club to make this a safe and successful event. ,rlw) CROW RIVER GOLF CLUB July 10, 2012 Dear Council Members, On Wednesday July 25`", 2012, between the hours of 6:00 pm and 8:30 pm the Crow River Golf Club will be hosting a family outdoor music night. There will be live music performed at the outdoor seating area located on the bank of Campbell Lake on the west side of the club house. The entertainment will be music performed by Mona Hjerpe and Friends. The Crow River Golf Club is requesting an exemption to the noise ordinance allowing mildly amplified music during the hours of 6:00 pm to 8:30 pm on Wednesday July 25, 2012. The easy listening music may be audible to the Shady Ridge neighborhood and the residence living on the west side of Campbell Lake. We are using this to help promote our facility to the community and want to welcome anyone in the Hutchinson area. Thank you in advance for your consideration of our request. If you have not seen our new facility we encourage you to come out and join in our celebration that evening. Sincerely, Jon Hantge Crow River Golf Club Board of Director Crow River Golf Cub 915 Colorado St NW Hutchinson MN 55350 320 -587 -3070 1 W> �;. l MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES TO: Mayor and Council FROM: Chief Dan Hatterr� DATE: July 10, 2012 RE: Consent Agenda — Transient Merchant License — Peter Neubauer A background check was conducted on Peter Neubauer for the purpose of his obtaining a transient merchant's license in the City of Hutchinson. Mr. Neubauer, doing business as Northstar BBQ, would like to do a street vending business selling pulled pork, brisket, and coleslaw. Mr. Neubauer does not have a criminal history. He has had contact with law enforcement as an adult for various traffic related reasons. In checking the public records website he does have a conviction in St. Louis County on 10 -1 -01 for a petty misdemeanor public nuisance. It would be my recommendation to grant the transient merchant license to Peter Neubauer. /blm 2012 -01 -0018 q C�� i It'y'v� I I I I Iassan Streel Southeast Hutch inron, '0 13201 i8 7-5 Li I -Fax: 310i —U -1140 City of Hutchinson APPLICATION FOR PEDDLERS, SOLICITORS, AND TRANSIENT MERCHANTS , Solicitor S 125.00 Date of Application U Transient Merchant S 125.00 Date(s) of Event d- Peddler 5125.00 j I'made Puddler 5x0.00 "' X 2" Picture Required ,c 1- leight: _ (,, Weight: �7�- - Lye Color: Driver's License Number: ��tatc: Permanent Address: "3Z A lc r J/v -. sure Zit, f Iv Permanent Ielephone: L LCD Temporary Address: Criv sere Ap Temporary Telephone Access: 2 D: 9 S 75 I ave you been convicted of any crime, misdemeanor, or violation of miy municipal ordinance. other than traffic violations?') yes O'no If yes, state the nature of offense and -jucishment or penalty assessed tbere`.ore. Ciry of Hutchinson Application for Peddlers, Solicitors, and Transient Merchants Page 2 of 4 Location Information iMa; n s+ N _� sC\ Location Name (CANNOT OCCUPY PUBLIC RIGHT -OF -WAY) N r( g H Q -e 31 � Location Address City State Zip If the applicant is not the property owner, the property owner must sign below granting permission for use of said property: Property owner signature Property owner name Business Information Describe relationship between applicant and employer: 0 L Describe nature of business and describe item(s) offered: S1✓e�+ U�✓\ RiII'e'-k pork kreSki; Ca /-4:f L'\ t Describe method of delivery: 5�- e - v dCvtc Describe source of supply: Supplier Name Suppler Phone Number 4 3 Sr. r— G4"7coe 5 3k Supplier Address City Stale Zip wwt _file � �10.r�f -� Supplier Name �3Z�) 'S Z 6z� Suppler Phone Number Supplier Address City Stale Zip Supplier Name Suppler Phone Number Su Tier Address Ci State ZIP Reference Information Provide two (2) property owners (preferably in McLeod County) for character references: S 612- 30W -9Z 35 Property Orener Name Property Owner Phone Number QU Cr y.j kw t/ -1;535� Property Owner Address 70 jz10 City 32c- State Zip S�3-SOz� Properry Oivner Name Property Owner Phone Number (\"\AM S�i�at / l Yu 401 on 350 Property Owner Address Ci State ZIP I (e) City of Hutchinson Application jor Peddlers, Solicitors, and Transient Merchants Page 3 of 4 List last (up tq three (3)) previous city(ies) where you carried on same activity: h A to _ Ciry State Dates) of Activity Ciry Mate City State to Date(s) ofActNity to Dates) afActiviry Checklist The following items need to be completed and/or attached in order for the application to be processed: Application/Investigation fee paid in full (check or money order): Zfyes l7 no Application completed in full and signed: dyes ❑ no I hereby certify I have completely filled out the entire above application and that the application is true, correct, and accurate. I fully understand that any person who violates any provision of the Peddlers, Solicitors, and Transient Merchants Ordinance No. 673 is guilty?f a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding $1,000.00 or by imprisonm�nt for a period not exceeding 90 days or both, plus, in either case, the costs of prosecution. i e.,..t,,...., Zr—n— Date Police D approved J denied Notes: City Council ❑ approved ❑ denied Notes: H r,einse✓ApplicavoroTeddler, Solicitor. Trarroient. doc City of Hutchinson Guidelines and Procedures For the Minnesota Government Data Practices Act 1) (_) City of Hutchinson Data Practices Procedures Table of Contents Subiect Page Introduction................................................. ..............................4 2. Responsible Authority .................................... ..............................4 Access to Public Data ..................................... ..............................4 A. People Entitled to Access ............................. ..............................5 B. Form of Request ........................................ ..............................5 C. Time Limits ............................................. ..............................5 D. Fees ...................................................... ..............................5 4. Access to Data on Individuals ............................ ..............................5 A. People Entitled to Access ............................... ............................5,6 B. Form of Request ....................................... ..............................6 C. Identification of Requesting Party ................... ..............................6 D. Time Limits ............................................. ..............................7 E. Fees ....................................................... ..............................7 F. Summary Data .......................................... ..............................7 G. Juvenile Records ......................................... ............................7,8 5. Denial of Access ............................................ ..............................8 6. Collection of Data on Individuals ........................ ..............................9 Challenge to Data Accuracy .............................. ..............................9 8. Data Protection ............................................. ..............................9 A. Accuracy and Currency of Data ........................ ...........................9,10 B. Data Safeguards ........................................ .............................10 9CF) Exhibits Page 1. List of Designees ............................................ .............................11 2. Data Request/Cost Calculation Form ..................... .............................12 3. Photocopying Charges ...................................... .............................13 4. Consent to Release Private Data ........................... .............................14 5. Information Disclosure Request ........................... .............................15 6. Access and Nondisclosure Agreement ...................... ..........................16,17 7. Notice to Juveniles .......................................... .............................18 8. Data Practices Advisory (Tennessen Warning) ......... .............................19 9. Contract Language, Outside Agents ..................... .............................20 Appendix Letter Nonpublic, Private & Confidential Data Maintained by the City .....................A � �f) CITY OF HUTCHINSON DATA PRACTICES PROCEDURES 1. Introduction. These procedures are adopted to comply with the requirements of the Minnesota Data Practices Act (the "Act'), specifically Minn. Stat. Sec. 13.03, Subd. 2 and 13.05, Subd. 5 and 8. 2. Responsible Authority. The person who is the responsible authority for compliance with the Act is the City Administrator. The responsible authority has designated certain other City employees to assist in complying with the act. These designees are listed on attached Exhibit 1. 3. Access to Public Data. All information maintained by the City is public unless there is a specific statutory designation, which gives it a different classification. Categories of classification are as follows: Data on Individuals* Data on Decendents Data not on Individuals* MS 13.02, Subd. 5 MS 13.10, Subd. 1 MS 13.02, Subd. 4 Public Public Public Accessible to anyone Accessible to anyone Accessible to anyone MS 13.02, Subd. 15 MS 13.02, Subd. 15 MS 13.02, Subd. 14 Private Private ** Nonpublic Assessible to the data Assessible to the Accessible to the data Subject; Not accessible representative of the subject; Not accessible To the public decendent; Not accessible to the public To the public MS 13.02, Subd 12 MS 13.10, Subd 1B MS 13.02, Subd 9 Confidential Confidential" Protected Nonpublic Not accessible to the Not accessible to the Not accessible to the data subject; Not representative of the data subject; Not accessible to the public decendent; Not accessible accessible to the Public to the public MS 13.02, Subd. 3 MS 13. 10, Subd. I MS 13.02, Subd. 13 *Individual is defined at MS 13.02, subdivision 8. Individual means a living human being. It does not mean any type of entity created by law, such as a corporation. ** Private and confidential data %0 on decedents become public data ten years after the death of the data subject and 30 years after the creation of the data. A. People Entitled to Access. Any person has the right to inspect and copy public data. The person also has the right to have an explanation of the meaning of the data. The person does not need to state his or her name or give the reason for the request. B. Form of Request. The request for public data may be verbal or written. C. Time Limits. Requests. Requests will be received and processed only during normal business hours. Response._ If copies cannot be made at the time of the request, copies must be supplied as soon as reasonably possible. Fees. Fees may be charged only if the requesting person asks for a copy or electronic transmittal of the data. Fees will be charged according to the City's standard photocopying policy, attached as exhibit 2, unless significant time is required. In that case, the fee will include the actual cost of searching for, retrieving, and copying or electronically transmitting the data. The fee may include time necessary to separate public from non - public data. The responsible authority may also charge an additional fee if the copies have commercial value and are a substantial and discreet portion of a formula, compilation, program, process, or system developed with significant expenditure of public funds. This additional fee must be related to the actual development costs of the information. The responsible authority may also charge an additional fee if requested to certify the correctness or completeness of documents. 4. Access to Data on Individuals. Information about individual people is classified by law as public, private, or confidential. A list of the private and confidential information maintained by the City is contained in Appendix A. A. People Entitled to Access. Public information about an individual may be shown or given to anyone. Private information about an individual may be shown or given to: ► The individual, but only once every six months, unless a dispute has arisen or additional data has been collected. ►A person who has been given access by the express written consent of the data subject. This consent must be on the form attached as Exhibit 4, or a form reasonable similar. Po- People who are authorized access by the federal, state, or local law or court order. ► People about whom the individual was advised at the time the data was collected. The identity of those people must be part of the Tennessen warning described below. q ( ` ►People within the City staff, the City Council, and outside agents (such as attorneys) whose work assignments or responsibilities reasonably require access. * Confidential information may not be given to the subject of the data, but may be given or shown to: ►People who are authorized access by federal, state, or local law or court order. ►People within the City staff, the City Council, and outside agents (such as attorneys) whose work assignments or responsibilities reasonably require access. B. Form or Request. Any individual may request information verbally or in writing if the City has stored data about that individual and whether the data is classified as public, private, or confidential. All requests to see or copy private or confidential information must be in writing. An Information Disclosure Request, attached as Exhibit 5, must be completed to document who requests and who receives this information. The responsible authority or designee must complete the relevant portions of the form. The responsible authority or designee may waive the use of this form if there is other documentation of the requesting party's identity, the information requested, and the City's response. C. Identification of Requesting Party. The responsible authority or designee must verify the identity of the requesting party as a person entitled to access. This can be through personal knowledge, presentation of written identification, comparison of the data subject's signature on a consent form with the person's signature in City records, or other reasonable means. D. Time Limits. *Requests. Requests will be received and processed only during normal business hours. *Response. The response must be immediate, if possible, or within 5 working days, if an immediate response is not possible. The City may have an additional 5 working days to respond if it notifies the requesting person that it cannot comply within 5 days. E. Fees. Fees may be charged in the same manner as for public information. Summary Data. Summary data is statistical records and reports derived from data on individuals but which does not identify an individual by name or any other characteristic that could uniquely identify an individual. Summary data derived from private or confidential data is public. The responsible authority or designee will prepare summary data upon request, if the request is in writing and the requesting party pays for the cost of the preparation. G. The responsible authority or designee must notify the requesting party about the estimated costs and collect these costs before preparing or supplying the summary data. This should be done within 10 days after receiving the request. If the summary data cannot be prepared within 10 days, the responsible authority must notify the requester of the anticipated time schedule and the reason for the delay. Summary data may be prepared by "blacking out" personal identifiers, cutting out portions of the records that contain personal identifiers, programming computers to delete personal identifiers, or other reasonable means. The responsible authority may ask an outside agency or person to prepare the summary data if (1) the specific purpose is given in writing (2) the agency or person agrees not to disclose the private or confidential data, and (3) the responsible authority determines that access by this outside agency or person will not compromise the privacy of the private or confidential data. The responsible authority may use the form attached as Exhibit 6. H. Juvenile Records. The following applies to private (not confidential) data about people under the age of 18. *Parental Access. In addition to the people listed above who may have access to private data, a parent may have access to private information about a juvenile subject. "Parent" means the parent or guardian of a juvenile data subject, or individual acting as a parent or guardian in the absence of a parent or guardian. The parent if presumed to have this right unless the responsible authority or designee has been given evidence that there is a state law, court order, or other legally binding document, which prohibits this right. *Notice to Juvenile. Before requesting private data from juveniles, city personnel must notify the juveniles that they may request that the information not be given to their parent(s). This notice should be in the form attached as Exhibit 7. *Denial of Parental Access. The responsible authority or designee may deny parental access to private data when the juvenile requests this denial and the responsible authority or designee determines that withholding the data would be in the best interest of the juvenile. The request from the juvenile must be in writing, stating the reasons for the request. In determining the best interest of the juvenile, the responsible authority or designee will consider: • Whether the juvenile is of sufficient age and maturity to explain the reasons and understand the consequences, • Whether denying access may protect the juvenile from physical or emotional harm, • Whether there are reasonable grounds to support the juvenile's reasons and • Whether the data concerns medical, dental, or other health services provided under Minnesota Statute Sections 144.341 to 144.347. If so, °1 M the data may be released only if failure to inform the parent would seriously jeopardize the health of the minor. The responsible authority or designee may also deny parental access without a request from the juvenile under Minnesota Statute Section 144.335. 5. Denial of Access. If the responsible authority or designee determines that the requested data is not accessible to the requesting party, the responsible authority or designee must inform the requesting party orally at the time of the request or in writing as soon after that as possible. The responsible authority or designee must give the specific legal authority, including statutory section, for withholding the data. The responsible authority or designee must place an oral denial in writing upon request. This must also include the specific legal authority for the denial. 6. Collection of Data on Individuals. The collection and storage of information about individuals will be limited to that necessary for the administration and management of the programs specifically authorized by the state legislature, city council, or federal government. When an individual is asked to supply private or confidential information about the individual, the City employees requesting the information must give the individual a Tennessen warning. This warning must contain the following: • The purpose and intended use of the requested data, • Whether the individual may refuse or is legally required to supply the requested data, • Any known consequences from supplying or refusing to supply the information, and The identity of other persons or entities authorized by state or federal law to receive the data. A Tennessen warning is not required when an individual is requested to supply investigative data to a law enforcement officer. A Tennessen warning may be on a separate form or may be incorporated into the form which requests the private or confidential data. See attached Exhibit 8. 7. Challenge to Data Accuracy. An individual who is the subject of public or private may contest the accuracy or completeness of that data maintained by the City. The individual must notify the City's responsible authority in writing describing the nature of the disagreement. Within 30 days, the responsible authority or designee must respond and either (1) correct the data found to be inaccurate or incomplete and attempt to notify past recipients of inaccurate or incomplete data, including recipients named by the individual, or (2) notify the individual that the authority believes the data to be correct. An individual who is dissatisfied with the responsible authority's action may appeal to the Commissioner of the Minnesota Department of Administration, using the contested case procedures under Minnesota Statues Chapter 14. The responsible authority will correct any data if so ordered by the Commissioner. () C-0 8. Data Protection. A. Accuracy and Currency of Data. All employees will be requested, and given appropriate forms, to provide updated personal information to the appropriate supervisor, City Administrator, or Finance Director, which is necessary for tax, insurance, emergency notification, and other personnel purposes. Other people who provide private or confidential information will also be encouraged to provide updated information when appropriate. Department heads should periodically review forms used to collect data on individuals to delete items that are not necessary and to clarify items that may be ambiguous. All records must be disposed of according to the State of Minnesota General Records Retention Schedule. B. Data Safeguards. *Private and confidential information will be stored in files or databases which are not readily accessible to individuals who do not have authorized access and which will be secured during hours when the offices are closed. *Only those employees whose job responsibilities require them to have acess will be allowed access to files and records that contain private or confidential information. These employees will be instructed to: • Not to discuss, disclose, or otherwise release private or confidential data to City employees whose job responsibilities do not require access to the data. Not leave private or confidential data where non - authorized individuals might see it, and • Shred private or confidential data before discarding. *When a contract with an outside party requires access to private or confidential information, the contracting parry will be required to use and disseminate the information consistent with the Act. The City may include in a written contract the language contained in Exhibit 9. %) (-0 Exhibit 1 LIST OF DESIGNEES The Minnesota Data Practices Act establishes a system for compilation and distribution of data gathered by government agencies. All data collected and maintained by the City of Hutchinson ( "City ") is presumed public and is accessible to the public for both inspection and copying, unless classified as Private, Confidential, Nonpublic or Protected Nonpublic in accordance with Federal law, State Statute or a temporary classification. The City of Hutchinson has appointed the following position to administer this system. Responsible Authority City Administrator City of Hutchinson 111 Hassan St. SE Hutchinson, MN 55350 (320) 587 -5151 Positions appointed as Designees in system administration are as follows: Hutchinson Utilities Commission Records (gas and electric records) Police Records Official Records Clerk General Manager Hutchinson Utilities Commission 225 Michigan St. SE Hutchinson, MN 55350 (320) 587 -4746 Chief of Police Hutchinson Police Department 10 Franklin St. S. Hutchinson, MN 55350 (320) 587 -2242 City Administrator City of Hutchinson 111 Hassan St. SE Hutchinson, MN 55350 Other positions responsible for maintenance of City Records are as apparent or assigned. q(�) Exhibit 2 DATA REQUEST COST CALCULATION FORM Fees charged are in accordance with Minn. Statute Section 13.03 (3) Date of Request: Description of information requested: (Please be specific) Costs for duplication of standard materials are included on Exhibit 3. Please use this section to calculate fees for other data requests. Estimated Cost Actual Cost A. LABOR X # Hours Hourly Rate X #Hours Hourly Rate B. PHOTOCOPY X Rate #Pages C. MAILING X D. PRINTING COSTS E. OTHER COSTS (May include computer time, programming, terminal access, microfilming, document certification and any other costs not listed above.) 1. 2. 3. 4. TOTAL CHARGES AMOUNT TO BE PREPAID (50% of est. total if exceeds $50) AMOUNT DUE UPON COMPLETION PREPARED BY: DEPARTMENT: DATE: � cf) Exhibit 3 Photocopying Charges The following rates shall apply for request of standard materials: STANDARD CHARGES Photo Copies 25 cents /page Document Research $25/hour MN Statute 13.03 Subd. 3. Request for access to data. (a) Upon request to a responsible authority or designee, a person shall be permitted to inspect and copy public government data at reasonable times and places, and, upon request, shall be informed of that data's meaning. If a person requests access for the purpose of inspection, the responsible authority may not assess a charge or require the requesting person to pay a fee to inspect data. (b) For purposes of this section, "inspection" includes but is not limited to, the visual inspection of paper and similar types of government data. Inspection does not include printing copies by the government entity, unless printing a copy is the only method to provide for inspection of the data. (c) The responsible authority or designee shall provide copies of public data upon request. If a person requests copies or electronic transmittal of the data to the person, the responsible authority may require the requesting person to pay the actual costs of searching for and retrieving government data, including the cost of employee time, and for making copies, certifying, compiling, and electronically transmitting the copies of the data, but may not charge for separating public from nonpublic data. If the responsible authority is not able to provide copies at the time a request is made, copies shall be supplied as soon as reasonably possible. q *) Exhibit 4 CONSENT TO RELEASE PRIVATE DATA 1, authorize the City of Hutchinson to release the following private data about me: To the following person or people: The person or people receiving the private data may use it only for the purpose or purposes: This authorization is dated and expires on The expiration cannot exceed one year from the date of the authorization, except in the case of authorizations given in connection with applications for life insurance or non - cancelable or guaranteed renewable health insurance and identified as such, two years after the date of the policy. I agree to give up and waive all claims that I might have against the City, its agents and employees for releasing data pursuant to this request. Signature Identity Verified By: Witness: X _ Identification: Driver's License, State ID, Passport, other: Comparison with signature on file Other: Responsible Authority /Designee: Exhibit 5 INFORMATION DISCLOSURE REQUEST Minnesota Government Data Practices Act A. Completed by Requester Name (Last, First, MI) Date of Request Street Address Phone Number City, State, Zip Signature Description of the information requested: (attach additional sheets if necessary) B. Completed by the City of Hutchinson Handled by: Information classified as: Public Non - Public Private Protected Non - Public Confidential Action: _ Approved _ Approved in par[ (Explain Below) _ Denied (Explain Below) Remarks or basis for denial including MN Statute if applicable: Charges: _ None _ Photocopy: _ Pages x _ Special Rate: Explanation: Other: Explanation: _ cents = Identify Verified for Private Information: _ Identification: Driver's License, Etc. _ Comparison with Signature on File Personal Knowledge Other: Authorized Signature Date 9(-(-) Exhibit 6 GOVERNMENT DATA ACCESS AND NONDISCLOSURE AGREEMENT AUTHORIZATION. City of Hutchinson ( "City ") hereby authorizes , ( "Authorized Party ") access to the following government data: 2. PURPOSE. Access to this government data is limited to the objective of creating summary data for the following purpose: COST. (Check which applies): _ The Authorized Party is the person who requested the summary data and agrees to bear the City's costs associated with the preparation of the data which has been determined to be $ The authorized Party has been requested by the City to prepare summary data and will be paid in accordance with Attached Exhibit 4. SECURITY. The Authorized Party agrees that if it and any employees or agents under its control must protect the privacy interests of individual data subjects in accordance with the terms of this Agreement. The Authorized Party agrees to remove all unique personal identifiers which could be used to identify any individual from data classified by state or federal law as not public which is obtained from City records and incorporated into reports, summaries, compilations, articles, or any document or series of documents. Data contained in files, records, microfilm, or other storage media maintained by the City are the City's property and are not to leave the City's custody. The Authorized Party agrees not to make reproductions of any data or remove any data from the site where it is provided, if the data can in any way identify an individual. No data which is not public and which is irrelevant to the purpose stated above will ever be disclosed or communicated to anyone by any means. The Authorized party warrants that the following named individual(s) will be the only person(s) to participate in the collection of the data described above: 5. LIABILITY FOR DISCLOSURE. The Authorized party is liable for any unlawful use or disclosure of government data collected, used and maintained in the exercise of this agreement and is classified as not public under state or federal law. The Authorized Party understands that it may be subject to civil or criminal penalties under those laws. The Authorized party agrees to defend, indemnify, and hold the City, its officers and employees harmless from any liability, claims, damages, costs, judgements, or expenses, omission of the Authorized Party's failure to fully perform in any respect all obligations under this agreement. 6. INSURANCE. In order to protect itself as well as the City, the Authorized party agrees at all times during the term of this Agreement to maintain insurance covering the Authorized Party's activities under this Agreement. The insurance will cover $1,000,000 per claimant for personal injuries and/or damages and $1,000,000 per occurrence. The policy must cover the indemnification obligation specified above. 7. ACCESS PERIOD. The Authorized Party may have access to the information described above from to SURVEY RESULTS. (Check which applies): If the Authorized Party is the requester, a copy of all reports, summaries, compilations, articles, publications or any document or series of documents that are created from the information provided under this agreement must be made available to the city in its entirety. _ If the Authorized Party is a contractor of the City, all copies of reports, summaries, compilations, articles, publications or any document or series of documents that are created from the information provided under this agreement must be provided to the City. The Authorized party may retain one copy for its own records but may not disclose it without City permission, except in defense of claims brought against it. AUTHORIZED PARTY: IC Title (if applicable): CITY OF HUTCHINSON: IC Its: Date: Date: f) (f) Exhibit 7 NOTICE TO PERSONS UNDER AGE 18 Some of the information you are asked to provide is classified as private under State Law. You have the right to request that some or all of the information not be given to one or both of your parents /legal guardians. Please complete the form below if you wish to have information withheld. Your request does not automatically mean that the information will be withheld. State law requires the City to determine if honoring the request would be in your best interest. The City is required to consider: • Whether you are of sufficient age and maturity to explain the reasons and understand the consequences, • Whether denying access may protect you from physical or emotional harm, • Whether there is reasonable grounds to support your reasons, and • Whether the data concerns medical, dental, or other health service provided under Minnesota Statues Sections 144.341 to 144.347. If so, the data may be released only if failure to inform the parent would seriously jeopardize your health. NOTICE GIVEN TO: EIR (Name) DATE: REQUEST TO WITHHOLD INFORMATION I request that the following information: Be withheld from: For these reasons: Date: Signature: Print Name: (Title) r) rf� Exhibit 8 DATA PRACTICES ADVISORY (Tennessen Warning) Some or all of the information that you are asked to provide on the attached form is classified by State law as either private or confidential. Private data is information that generally cannot be given to the public but can be given to the subject of the data. Confidential data is information that generally cannot be given to either public or the subject of the data. Our purpose and intended sue of this information is: You are _ are not legally required to provide this information. If you refuse to supply the information, the following may happen: Other persons or entities authorized by law to receive this information are: ()(f) Exhibit 9 CONTRACT PROVISION Data Practices Compliance. Contractor will have access to data collected or maintained by the City to the extent necessary to perform Contractor's obligation under this contract. Contractor agrees to maintain all data contained from the City in the same manner as the City is required under the Minnesota Government Data Practices Act, Minn. Stat. Chap. 13 (the Act). Contractor will not release or disclose the contents of data classified as not public to any person except at the written direction of the City. Contractor agrees to defend and indemnify the city from any claim, liability, damage or requirements of the Act or this contract. Upon termination of this contract, Contractor agrees to return data to the City as requested by the City. v-) APPENDIX A NONPUBLIC, PRIVATE & CONFIDENTIAL DATA MAINTAINED BY THE City of Hutchinson 1. PERSONNEL DATA (PRIVATE) Generally dall data about people who are or were an employee, applicant for employment, volunteer, independent contractor, or member of or applicant for a board or commission is private, with the exceptions noted below. Public Data — Applicants The following data on current and former applicants is public: * Veteran Status * Relevant test scores * Rank on eligible list * Education and training * Work availability * Name, after being certified as eligible for appointment to a vacancy or when considered a finalist for a position of public employment (which occurs when the person has been selected to be interviewed by the appointing authority) * Names and addresses of applicants for appointment to and members of an advisory board or commission. Public Data — Employees The following data on current and former employees, volunteers, independent contractors, and members of advisory boards and commissions are public: * Name * Actual gross salary * Salary range * Contract fees * Actual gross pension * Value and nature of employer paid fringe benefits * Basis for and the amount of added remuneration, including expense reimbursement, in addition to salary * Job title * Job Description * Education and training background ��\ * Previous work experience * Date of first and last employment * The existence and status (but not nature) of any complaints or charges against the employee, regardless of whether the complaint or charge resulted in a disciplinary action * Terms of any agreement settling any dispute arising from the employment relationship, including a "buyout" agreement. * Work location * Work telephone number * Badge number * Honors and awards received * Payroll time sheets or other comparable data that are only used to account for employee's work time for payroll purposes, except to the extent that release of time sheet data would reveal the employee's reasons for the use of sick or other medical leave or other non- public data. * City and county of residence Undercover Law Enforcement Officer All personnel data about an undercover law enforcement officer is private until no longer assigned to those duties. Then the officer is subject to the same rules applicable to other employees unless the law enforcement agency determines that revealing the data would threaten the officer's safety or jeopardize an active investigation. Access by Labor Organizations Personnel data may be given to labor organizations and the Bureau of Mediation Services to the extent this it is necessary to conduct elections, notify employees of fair share fee assessments, or to implement state labor laws. Employee Assistance Programs All data associated with employee assistance programs is private. Harassment When there is a harassment complaint against an employee, the employee may not have access to data that would identify the complainant or other witnesses if the data would threaten the personal safety of the complainant or witness, or subject the complainant or witness to harassment. However, this information will be provided to the employee in order for him/her to prepare for a disciplinary proceeding that has been initiated. Peer Counseling Debriefing Data acquired by a peer group member in a public safety peer counseling debriefing is private data on the person being debriefed. Protection of Employee or Others If it is reasonably necessary to protect an employee from harm to self or to protect another person who may be harmed by the employee, information that is relevant to the safety concerns may be released to (1) the person who may be harmed or to the person's attorney when relevant to obtaining a restraining order, (2) a prepetition screening team in the commitment process, or (3) a court, law enforcement agency or prosecuting authority. 2. PROPERTY COMPLAINT DATA (CONFIDENTIAL). Minn. Stat. 13.44 The identities of individuals who register complaints concerning violations of state laws or local ordinances concerning the use of real property. 3. PLANNING QUESTIONAIRES (PRIVATE). ul0iRill TMI RS111 Names, addresses, and legal descriptions of property, that are collected in questionnaires or surveys of individuals and businesses for the purposes of planting, development, or redevelopment. 4. SECURITY INFORMATION (Nonpublic). Minn. State. 13.37 Data which is disclosed would be likely to substantially jeopardize the security of information, possessions, individuals or property against the theft, tampering, improper use, attempted escape, illegal disclosure, trespass, or physical injury. This includes crime prevention programs and their home addresses and telephone numbers, but these may be disseminated to other volunteers participating in crime prevention programs. 5. ABSENTEE BALLOTS (Nonpublic). Minn. Star. 13.37 Sealed absentee ballots before opening by an election judge. 6. SEALED BIDS (Nonpublic) Minn. Stat. 13.37 7. LABOR RELATIONS INFORMATION (Nonpublic). Minn. Stat. 13.37 Management positions on economic and non - economic items that have not been presented during the collective bargaining process or interest arbitration, including information collected or created to prepare the management position. 8. FIREARMS DATA (PRIVATE). Minn. Stat. 13.87 Data about the purchase or transfer of firearms and applications for permits to carry firearms. 9. EXAMINATION DATA (Nonpublic). Minn. Star. 13.34 Completed versions of personnel and licensing examinations shall be accessible to the individual who completed the examination, unless the responsible authority determines that access would compromise the objectivity, fairness, or integrity of the examination process. (C) 10. ELECTED OFFICIALS CORRESPONDENCE (PRIVATE). Minn. Stat. 13.601 Correspondence between individuals and elected officials is private data on individuals, but may be made pubic by either the sender or the recipient. 11. BENEFIT DATA (PRIVATE). Minn.Stat. 13.462 All data about individuals participating in the City's rehabilitation program. 12. CIVIL INVESTIGATIVE DATA. Minn. Stat. 13.39 13. APPRAISAL DATA (CONFIDENTIAL). Minn. Stat. 13.44 Appraisals made for the purpose of selling or acquiring land. 14. ASSESSOR'S DATA (PRIVATE). Minn. Stat. 13.51 Data on sales sheets from private multiple listing service organizations. Income information on individuals used to determine eligibility of property for class 4d under Minn. Stat. 273.13 and 273.126. The following data regarding income properties: • Detailed income and expense figure, • Average vacancy factors, • Verified net rentable or net useable areas, • Anticipated income and expenses, • Projected vacancy factor, and • Lease information Social Security Numbers (Minn. Stat. 13.355) 15. TRANSPORTATION SERVICE DATA (PRIVATE). Minn. Stat. 13.72 Personal, medical, financial, or locational information, except name of applicants or users of transportation services for the disabled or elderly. 16. RECREATION DATA (PRIVATE). Minn. Stat. 13.548 For people enrolling in recreational or other social programs: name, address, telephone number, any other data that identifies the individual, and any data which describes the health or medical condition of the individual, family relationships, living arrangements, and opinions as to the emotional makeup or behavior of an individual. 17. LAW ENFORCEMENT DATA. Minn. Stat. 13.80 & 13.82 Data collected under the domestic abuse act is confidential. The audio recording of a 911 call is private regarding the individual making the call, but written transcript is public. Certain arrest data, request for service data, and response or incident data is public, under Minn. Stat. 13.82. Otherwise, investigative data collected to prepare a case against a person for the commission of a crime or civil wrong is confidential while the investigation is active. Photographs that are part of inactive investigation files are private if they are clearly offensive to common sensibilities. Booking photographs are public. The identity of a victim of child abuse or neglect is private. The identity of a reporter of child abuse or neglect is confidential. Inactive investigative data that relates to the alleged abuse or neglect of a child by a person responsible for the child's care is private. Videotapes of child abuse victims may not be released under any circumstances without a court order. The following are private: • The identity of undercover law enforcement officers. • The identity of criminal sexual conduct victims. • The identity of certain informants. • The identity of victims, witnesses, people making 911 call whose personal safety or property would be threatened by disclosure. • The identity of a person making a 911 call to receive help in a mental health emergency. Unique descriptions of stolen, lost, confiscated, or recovered property are private. Identities of customers of licensed pawnshops and secondhand goods dealers are private. Detention data that would disclose personal, medical, psychological or financial information or endanger an individual's life is private data (Minn. Stat. 13.85). Criminal history data is private, except convictions of crimes within the past 15 years (Minn. Stat. 13.87) Deliberative processes or investigative techniques are confidential. 18. CITY ATTORNEY RECORDS. Minn. Stat. 13.393 Statutes, rules, and professional standards concerning discovery, production of documents, introduction of evidence, and professional responsibility govern the use, collection, storage, and dissemination of data by the city attorney. `1 Cf� 19. COUNCIL MEETINGS HAVING DATA CLASSIFIED AS NONPUBLIC Minn. Stat. 13D.05 Subd. 2. When meeting must be closed: (a) any portion of a meeting must be closed if expressly required by other law or if the following types of data are discussed: 1. data that would identify alleged victims or reporters of criminal sexual conduct, domestic abuse, or maltreatment of minors or vulnerable adults; 2. internal affairs data relating to allegations of law enforcement personnel misconduct collected or created by a state agency, statewide system, or political subdivision; or 3. educational data, health data, medical data, welfare data, or mental health data that are not public data. (b) A public body shall close one or more meetings for preliminary consideration of allegations or charges against an individual subject to its authority. If the members conclude that discipline of any nature may be warranted as a result of those specific charges or allegations, further meetings or hearings relating to those specific charges or allegations held after that conclusion is reached must be open. A meeting must also be open at the request of the individual who is the subject of the meeting. Subd. 3. When meeting may be closed. (a) a public body may close a meeting to evaluate the performance of an individual who is subject to its authority. The public body shall identify the individual to be evaluated prior to closing a meeting. At its next open meeting, the public body shall summarize its conclusions regarding the evaluation. A meeting must be open at the request of an individual who is the subject of the meeting. (b) Meetings may be closed if the closure is expressly authorized by statute or permitted by the attorney - client privilege. � ro Ciry of Ab 1.._. ? 7 License Fees 111 Hassan Street Southeast Annual $300.00 Hutchinson, MN 55350 One- Tlttte $100.00 (320) 587 - 5151 /Fax: (320) 234 -4240 hvo, % "i CITY OF HUTCHINSON �� CATERER'S PERMIT APPLICATION To obtain a Caterer's Permit, applicant must currently hold a valid retail on -sale intoxicating liquor license at a restaurant. All liquor laws and rules apply to both the on -sale license as well as this caterer's permit. Liquor liability and workers compensation insurance are mandatory and a certificate showing off premises coverage must accompany this application for a caterer's permit. Cancellation or suspension of the on -sale license invalidates the caterer's permit also. Only the licensee holding the caterer's permit shall provide food and liquor at catered events. / _i 'Y77-179'- Applicant Name (Individual. Partnership, Corporation (If Corporation slate full corporate name) DOB Social Security d Trade Name or D A of Restaurant _/6-5,6-0 Address of Restaurant _ Telephone City or coun where on -sale license issued / Location of Event T y zo /2 Date(s) of Event I certify that the above information provided by the applicant is true, complete, correct and made in good faith and agree to comply with the above paragraph's requirements and all other applicable law in the use of the caterer's 7 11711;f— Signature — Please attach the following documents to this form: Print Full Name of Person Signing I ) A copy of the applicant's caterer's permit issued by the State of Minnesota 2) A copy of the applicant's valid on -sale intoxicating liquor license 3) A copy of the applicant's valid restaurant license issued by the Health Department 4) A certificate of liquor liability insurance that states `off premises coverage included" (No applications, binders or declarations). 5) $100 check or money order payable to the City of Hutchinson Z:\ Licenses \Applications \Caterer's Pennit.doc 1 / n NO. 13cpattilvilt of 1jublic t-gafetil jklutiot & o3andifinki I—Enforcetticitt billitsivil CATERER'S PERMIT Hollywood Sports L.L.C. Hollywood Sports Complex 15T50 Co Rd 122 Watertown, MN 55388 HAS HLLN ISSUIT THIS I.1(TNSL/I1LI(MIT HY I III,-, S IAIL 01 N41NNFS(Y1'A PORM IAN I' I() MINNESOTA S'IAI tj I ILS ( IIAPTFR 140A AND I0j.A:rFr) RFIMILAI IONS I /c 7 / 2 0 13 THUS I.K.-FINSFAIERMIT MUS I'llin. CONSPICUOUSLY DISPLAV•D Z/Z d << EDUZEDZE I WZL LL-LO-ZLOZ F No 10 -07 70- 11/2012 Fce S1,2250 C.my CARVER (Pius $200.00 Sunday) akNeli6uY11nE EMw mwm COUNTY COMBINATION LIQUOR LICENSE -"ON AND OFF SALE" -1 "HIS CERTMES THAT: & SUNDAY LICENSEE HOLLYWOOD SPORTS LLC TRADE NANIF HOLLYWOOD SPRRTS COMPLEX M SI'1tGfiT ADDRESS OR LOT AND BLOCK NO 15450 CO RD 122 Wa tertowp, 55388 -1 h authorized to sell intoxicating liquor at retail for sale consumption off the premises and for consump ;Dti dh tae pit a subject to the laws and regulations of the I Smote ul'6fmnesuta and municipal ordinances for the period beginning November 1 , 20-1 VV ♦.J Laurie En AUDITOR X".�k AUDITOR Illi)I.II'I: "SSI: IS APPRUVED Given un a ra' hagd and th o oralr 1u MA NOV 4 X1111 CARVER COUNTY ` - Date 11/1/11 ro Alculiol X 6ambl ug F.nfurccmenl Director Date 1 ✓ r t I S )02 oujob) CLERK q[RXMOt ate tit funi"UrBufa �epartnumt of 1hiblit Batt tll 1 Alrohot & (6amlihigi Syyv\, t-1` >EP, E ?r: My! 1- -i v.il lVwGa_I 'ia?nr1; c Cti al [_tc.• L'rli rt „v ri. f41V _i f?'7. S fih(:X ISSCGUTiili LI( C \SI 'PFRNUT H}' "l'tIF SIAIE 01 Ni1VNGSUI:N i'E RIt'A.\ i TU \ll.\ \'E:SOTA STMA.71' iS CHAPTER 340A AND kE'LATLD REGULAI R)NS \ /F Ut film( 1k Gamb!nlg ha 1011 t MeW bill L h" Ilk 4. 11115 CONSPICI.'OUSLY DISPLAN ED a, POST CONSPICUOUSLY MINNESOTA DEPARTMENT of HEALTH 625 Robert Street North, P.O. Box 64975 Environmental Health Division St. Paul, Minnesota 55164 -0975 (651) 20141505 LICENSE NO. FBL- 5029 -10176 FOR THE OPERATION OF: License Categories: Alcohol Bar Service, Base Fee,'j{p5pitality Fee, Medium Establishment, 1- Private water LICENSE PERIOD January 1, 2012 THRU December 31, 2012 iSSJED (O: Joseph P Sv.artzer 15950 County Road 122 V Minnesota 55388 NOT TRANSFERABLE AS TO PERSON OR PLACE Fee Paid: $788.50 205 ESTABLISHMENI NAME. Hollywood Sports CompEez 1595^ Count' Road 122 wMteriuwn, Minnesota 05353 County. Carver License Types: RestautanttPlace of Refreshment PS W22 aie; Matte Df minneolata NO' Department of jdnblir 1$'ttfetlj Nlrohol & (6ambling Eniforrement D- Wioion CATERER'S PERMIT Hollywood Sports L.L.C. Hollywood Sports Complex 15950 Co Rd 1c2 Watertown, MN 55388 HAS BEEN ISSUt 1) "PHIS LICENSF9PFiKmrr BY THE STATE OF MINNESOTA PURSUANT TO MINNESOTA S'T'ATUTES CHAPTER 340A AND RELATED REGULATIONS EXPIRES 5/27 /201' =, "I" r2 Afrohol & Gambling Enforcement Director s � THIS LICENSE/PERMIT MUST BE CONSPICUOUSLY DISPLAYED " n l o e CERTIFICATE OF LIABILITY INSURANCE , 10/19/2011 CERTIFICATE ppE3SNOT AFFIRMATIVELY RMIATIVELY ORN INFORMATION AMEND, ONLY EXTEND OR ALTER THE COVERA L THE AiC CERTIFICATE HO�DER.ITHLS BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(SI, AUTHORIZED REPRESENTATIVE OR PRODUCER AND THE CERTIFICATE HOLDER. y —. _ j.,,.; ... IMPORTANT: It the eertllIcate halter IS M ADDITIONAL INSURED, the polic (les) mug{ Im endllsmj {T Cu " "'I•x+'<t'EiIN iS dkc + s::- [he terms and condmens of 4na peiecy, csr?a=n [SahcieA shay ragnire an endorsement. A statewsnt an .iis , ,..n�axe dm not confer rights to the — A.. -.e wnidne -In uno DE such Yndergenwh* I. PRODUCER i:iriyvtd "Lea y iLlauxa.non AglbflUy Inc. 7220 Metro Haulevard INSURED Hollywood Sports, 15950 Co. Rd. 12.2 Watertown Cynthia Raasey ... Km CraageyBCOrpOrate£OUr. COm -- --r _ J r•.. ..e +� { _ INSUMItL51AFFOROWG COLERAGE e:Zllinois Casuait-( .. _.. LLC m 55388 nuuro. rtAlc a COVERAGES CERTIFICATENUMBER;il -lz Llq, nc - -- -.. .. ^�•••�•- •- ^ -' °- -- TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD U t Li s "� I IA7 I HL NOUCIts UP INSUHANCE LIU LEO BELOW HAVE BEEN ISSUED OTHER DOCUMENT WITH RESPECT TO WHICH THIS INDILAfED NUI WITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR DESCRIBED HEREIN 15 SUBJECT TO ALL THE TERMS. CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PROCLAIMS. r41N nNf C ONW I ,NS Of SUCH POLICIES. ' TYPE - ^ _ .nvy. EACH G^�r i CUIrRe GENERAL LIABILITY pAMAGE 10 RENTE D _ ! - IMFRCIAI /fNEPnL LIAy LITY ' MiVCV 'x lu!'Mia S I I--- 1 J u^ PERSONALBAW INdJkY IS ._.. GENERAL AGGREGATE. S ._ W PHVIriA.Ia IAIMVF.W ALa, e I GENL AGGREGATE LIMIT APPLIES PER - -`� _.J 'T -L__. ° �° LDC j COMBINED SINGLE LIMIT E AUTOMOBILE LWBAJTy (Em E RODILY INJURY (Poe Pmv S ANY AUTO ILLL OWNED AUTOS IODILY INJURY (Pet ec awi) E SCHEDULED AUTOS f I PROPERTY DAMAGE S HIRED AUTOS NoNL ED AUTOS EACH OCCUR NCE _ UNI UILLA LIAS ' OCCUR __... i AGGREWTE _ ._ S ._.._ E 1 CWMS -ANDE 1 .S S UUCT1M- ... I DEDUCTIBLE RETENTION E womamscowENlAnoX AND EMPLOYERS LMBAJTY YIN YMC STATU- OTK R TDRV A LN!TR.- ELEACHACDDENT ANY PROPRIET05UPARTNERIE%EDVTIVE OFFICFAMIEMBER E=LUDED? XtAI 5567.203 /1/2011 /1/2012 —__.. EL- DISEASE -EAE $ 100,.000 (MendMay In NNI 0 e dM000 utler OESI:RI°no" OPERATRtlA Uaba El. DSFASE -POLICY UNUT E .._.._Soo 4 00 13237 3101/2011 0/31/2012 st.BOS.OW�. mlanc^+s..e B Liquor Liability DESCRVnON Oi OPERAT1pNSl LOCATIONSIYENK .Y.E1 (AWNi Acumv 01, AdaYinnl RSINNU Sniniun,lmrw eaew In wnAmQ Liquoz poliCY includme off Pxne' ee entering. rxuf•CI I ATr1Y __ It:1 (6521 951 - 'X91.9 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE {MILL BE DELIVERED IN ACCORDANCE IIRTH THE POLICY PROVISIONS. County Of Carver Tax p:ayors 3erviCT)n nwpt -Donna Stevens AtlTHOR¢ED REPRe3ENTanvE 600 E 8th SL.ree Gov't Center, Admin Bldg Chaska, HN 55310 pnrgr Gvtlorics /CLP. 1 _ ACORD 25 (200WI)9) ©1998 2009 The: ACORD naaw nnI logo era fi+gla{nted marks of ACT All rights reserved. CITY OF HUTCHINSON R55CKREG LOG22001VO 7/11- 7/24/12 7/18/2012 Council Check Register Amount Vendor/ Explanation Check # Ck Date PROFESSIONAL SERVICES 171503 7/24/2012 639.30 ACE HARDWARE 171504 7/24/2012 RECEIVED NOT VOUCHERED 171506 7/24/2012 191.20 AMERICAN BOTTLING CO 171507 7/24/2012 ACCRUED LIFE INSURANCE 171508 7/24/2012 68.77 AMERIPRIDE SERVICES 171509 7/24/2012 SIGNS & STRIPPING MATERIALS 171510 7/24/2012 1.81 ARAMARK UNIFORM SERVICE 171511 7/24/2012 COST OF MIX & SOFT DRINKS 171512 7/24/2012 86.25 ARROW TERMINAL LLC 171513 7/24/2012 EQUIPMENT PARTS 171514 7/24/2012 3,328.00 B & L UTILITY MAINTENANCE 171515 7/24/2012 REPAIR & MAINTENANCE SUPPLIES 171516 7/24/2012 390.00 BCA 171517 7/24/2012 ACCOUNTS PAYABLE MANUAL 171518 7/24/2012 241.52 BERGER PLUMBING HEATING AC 171519 7/24/2012 FOOD PRODUCTS - CONCESSION 171520 7/24/2012 450.00 BOND TRUST SERVICES CORPORATIO 171521 7/24/2012 PAYING AGENT FEES 171522 7/24/2012 171523 7/24/2012 171524 7/24/2012 171525 7/24/2012 171526 7/24/2012 171527 7/24/2012 171528 7/24/2012 171529 7/24/2012 171530 7/24/2012 C� 171531 7/24/2012 Z171532 7/24/2012 Amount Vendor/ Explanation Account Description 412.00 AARP PROFESSIONAL SERVICES 8,000.00 ABDO, EICK & MEYERS AUDIT & FINANCE 639.30 ACE HARDWARE OPERATING SUPPLIES 641.25 ADVANCED HEALTH SAFETY & SECUR RECEIVED NOT VOUCHERED 53.44 ALPHA WIRELESS COMMUNICATIONS 191.20 AMERICAN BOTTLING CO COST OF MIX & SOFT DRINKS 134.17 AMERICAN FAMILY INS CO. ACCRUED LIFE INSURANCE 10.50 AMERICAN WELDING & GAS CENTRAL GARAGE REPAIR 68.77 AMERIPRIDE SERVICES CONTRACT REPAIR & MAINTENANCE 1,011.04 AMS COATING SYSTEMS INC. SIGNS & STRIPPING MATERIALS 957.30 ANIMAL MEDICAL CENTER ON CROW OTHER CONTRACTUAL 1.81 ARAMARK UNIFORM SERVICE CLEANING SUPPLIES 1,636.66 ARCTIC GLACIER PREMIUM ICE INC COST OF MIX & SOFT DRINKS 984.50 ARNESON DISTRIBUTING CO COST OF SALES -BEER 86.25 ARROW TERMINAL LLC EQUIPMENT PARTS 96.86 AUTO VALUE - GLENCOE EQUIPMENT PARTS 75.00 B & C PLUMBING & HEATING INC CONTRACT REPAIR & MAINTENANCE 3,328.00 B & L UTILITY MAINTENANCE CONTRACT REPAIR & MAINTENANCE 2,221.61 BACHMAN'S REPAIR & MAINTENANCE SUPPLIES 106.31 BAILEY NURSERIES, INC OPERATING SUPPLIES 390.00 BCA COMMUNICATIONS 86.53 BEAVER, CAROL ACCOUNTS PAYABLE MANUAL 1,377.74 BELLBOY CORP COST OF MIX & SOFT DRINKS 241.52 BERGER PLUMBING HEATING AC CONTRACT REPAIR & MAINTENANCE 565.48 BERNICK'S FOOD PRODUCTS - CONCESSION 26.79 BLADE PHOTO IMAGING & PORTRAIT COMMUNICATIONS 450.00 BOND TRUST SERVICES CORPORATIO PAYING AGENT FEES 450.00 BOND TRUST SERVICES CORPORATIO PAYING AGENT FEES 450.00 BOND TRUST SERVICES CORPORATIO PAYING AGENT FEES 171533 7/24/2012 171534 7/24/2012 171535 7/24/2012 171536 7/24/2012 171537 7/24/2012 171538 7/24/2012 171539 7/24/2012 171540 7/24/2012 171541 7/24/2012 171542 7/24/2012 171543 7/24/2012 171544 7/24/2012 171545 7/24/2012 171546 7/24/2012 171547 7/24/2012 171548 7/24/2012 171549 7/24/2012 171550 7/24/2012 171551 7/24/2012 171552 7/24/2012 171553 7/24/2012 171554 7/24/2012 171555 7/24/2012 171556 7/24/2012 171557 7/24/2012 171558 7/24/2012 171559 7/24/2012 171560 7/24/2012 171561 7/24/2012 171562 7/24/2012 171563 7/24/2012 171564 7/24/2012 171565 7/24/2012 6,532.64 BRYAN STREICH TRUCKING FREIGHT - IN 79.32 BUFFALO CREEK ENTERPRISES COST OF MIX & SOFT DRINKS 134.15 BUSHMAN, RAQUEL OPERATING SUPPLIES 7,000.00 C & C CONTRACTING CONTRACT REPAIR & MAINTENANCE 67,529.03 C & L DISTRIBUTING COST OF SALES -BEER 154.80 CALIFORNIA CONTRACTORS SUPPLIE OPERATING SUPPLIES 2,063.45 CENTRAL HYDRAULICS RECEIVED NOT VOUCHERED 183.61 CENTRAL MCGOWAN OPERATING SUPPLIES 323.03 CENTRAL TURF & IRRIGATION SUPP REPAIR & MAINTENANCE SUPPLIES 2,269.28 CLAREY'S SAFETY EQUIP INC REPAIR & MAINTENANCE SUPPLIES 16,405.32 CLARKE MOSQUITO CONTROL PRODUI OTHER CONTRACTUAL 500.00 CLINTON HOUSE APTS CONTRACT REPAIR & MAINTENANCE 47.43 COMDATA CORPORATION OPERATING SUPPLIES 225.50 CONTROL STUFF INC RECEIVED NOT VOUCHERED 11.00 CORRA GROUP PROFESSIONAL SERVICES 1,221.44 CREEKSIDE SOILS REPAIR & MAINTENANCE SUPPLIES 97.71 CROW RIVER AUTO & TRUCK REPAIR CENTRAL GARAGE REPAIR 33.74 CROW RIVER GLASS & SIGNS RECEIVED NOT VOUCHERED 105.00 CROW RIVER PRESS INC PRINTING & PUBLISHING 10,697.20 DAY DISTRIBUTING COST OF SALES -BEER 75.35 DEATONS MAILING SYSTEM OFFICE SUPPLIES 7,125.42 DPC INDUSTRIES INC CHEMICALS & PRODUCTS 760.27 DROP -N -GO SHIPPING, INC PRINTING & PUBLISHING 9,902.63 E2 ELECTRICAL SERVICES INC RECEIVED NOT VOUCHERED 11,669.19 EARTHLY DELIGHTS, LTD. 119.88 EBERT, DICK 56.64 ECOLAB PEST ELIM 125.69 ECONO FOODS 17.41 ERICKSON, CHUCK 228.34 FASTENAL COMPANY 1,303.88 FEDERAL SIGNAL CORP 261.84 FINANCE & COMMERCE 260.77 G & K SERVICES Idi1EY4ly1I_101 Moll M TRAVEL SCHOOL CONFERENCE CONTRACT REPAIR & MAINTENANCE OPERATING SUPPLIES ACCOUNTS PAYABLE MANUAL RECEIVED NOT VOUCHERED OPERATING SUPPLIES ADVERTISING OPERATING SUPPLIES 171566 7/24/2012 8,553.44 GARICK CORPORATION RECEIVED NOT VOUCHERED 171567 7/24/2012 1,600.00 GERTENS RECEIVED NOT VOUCHERED 171568 7/24/2012 282.40 GRANIT BRONZ REPAIR & MAINTENANCE SUPPLIES 171569 7/24/2012 9,284.00 H & M DRILLING INC CONTRACT REPAIR & MAINTENANCE 171570 7/24/2012 552.65 H.A.R.T. ACCRUED DEFERRED COMP 171571 7/24/2012 39.80 HAAS, LINDA ACCOUNTS PAYABLE MANUAL 171572 7/24/2012 92.61 HANSEN GRAVEL REPAIR & MAINTENANCE SUPPLIES 171573 7/24/2012 620.00 HANSON & VASEK CONSTRUCTION CONTRACT REPAIR & MAINTENANCE 171574 7/24/2012 310.85 HASLER, INC CONTRACT REPAIR & MAINTENANCE 171575 7/24/2012 50.00HENNEPIN COUNTY C0URTADMIN OTHER REVENUES 171576 7/24/2012 2,929.41 HILLYARD / HUTCHINSON RECEIVED NOT VOUCHERED 171577 7/24/2012 6,250.00 HRA HRA TRANSFER 171578 7/24/2012 217.00 HUTCH CAFE OPERATING SUPPLIES 171579 7/24/2012 10,738.45 HUTCHINSON CO -OP CHEMICALS & PRODUCTS 171580 7/24/2012 2,160.07 HUTCHINSON LEADER DUE FROM UTILITIES 171581 7/24/2012 879.57 HUTCHINSON SENIOR ADVISORY BOA OTHER CONTRACTUAL 171582 7/24/2012 116,930.11 HUTCHINSON UTILITIES STREET LIGHTING UTILITIES 171583 7/24/2012 257.98 HUTCHINSON WHOLESALE RECEIVED NOTVOUCHERED 171584 7/24/2012 3,607.13 HUTCHINSON, CITY OF UTILITIES 171585 7/24/2012 4,000.00 HUTCHINSON, CITY OF MISCELLANEOUS 171586 7/24/2012 9.17 INDEPENDENT EMERGENCY SERVICES COMMUNICATIONS 171587 7/24/2012 215.74 INTERSTATE BATTERY SYSTEM MINN EQUIPMENT PARTS 171588 7/24/2012 4,720.75 JET BLACK CONTRACT REPAIR & MAINTENANCE 171589 7/24/2012 416.70 A TAYLOR DIST OF MN COST OF SALES -BEER 171590 7/24/2012 33,612.05 JOHNSON BROTHERS LIQUOR CO. COST OF SALES- LIQUOR 171591 7/24/2012 200.00 JORDAHL, JIM OPERATING SUPPLIES 171592 7/24/2012 14,415.20 JUUL CONTRACTING CO CONTRACT REPAIR & MAINTENANCE 171593 7/24/2012 454.10 KDUZ KARP RADIO ADVERTISING 171594 7/24/2012 181.74 KEMSKE OFFICE SUPPLIES 171595 7/24/2012 310.35 KLOSS, TOM SMALL TOOLS 171596 7/24/2012 1,788.57 L & P SUPPLY CO RECEIVED NOT VOUCHERED 171597 7/24/2012 1,650.00 LANDSCAPE CONCEPTS, INC CONTRACT REPAIR & MAINTENANCE 171598 7/24/2012 83.35 LANG'S OLD FASHIONED MEAT MARK OPERATING SUPPLIES 171599 7/24/2012 139.00 LEXISNEXIS OTHER CONTRACTUAL 171600 7/24/2012 233.50 LEXISNEXIS DRUG TESTING 171601 7/24/2012 807.76 LIFE INSURANCE COMPANY OF AMER EMPL.HEALTH & INS. BENEFIT 171602 7/24/2012 1,214.76 LIFE INSURANCE COMPANY OF AMER EMPL.HEALTH & INS. BENEFIT 171603 7/24/2012 32,067.15 LOCHER BROTHERS INC COST OF SALES -BEER 171604 7/24/2012 48,199.08 LOGIS DATA PROC EQUIPMENT RENTAL 171605 7/24/2012 2,675.00 LTP ENTERPRISES CONTRACT REPAIR & MAINTENANCE 171606 7/24/2012 242.71 M -R SIGN SIGNS & STRIPPING MATERIALS 171607 7/24/2012 11.86 MATHESON TRI -GAS INC RENTALS 171608 7/24/2012 459.44 MAYTAG LAUNDRY & CAR WASH PROFESSIONAL SERVICES 171609 7/24/2012 800.00 MCLEOD COOP POWER ASSN CONTRIBUTIONS & DONATIONS 171610 7/24/2012 150. 00 MCLEOD COUNTY COURT ADMINISTR < OTHER REVENUES 171611 7/24/2012 30,000.00 MCLEOD COUNTY REGIONAL RAIL AU CONTRACT PAYABLE 171612 7/24/2012 140.00 MCLEOD COUNTY SOCIAL SERVICES RENTS -REC BLDG 171613 7/24/2012 150.00 MCLEOD COUNTY TREASURER PLANNING & ZONING FEES 171614 7/24/2012 304.00 MCRAITH, JOHN OTHER CONTRACTUAL 171615 7/24/2012 94,191.95 MEDICA DUE TO EMPLOYEE INSURANCE 171616 7/24/2012 551.87 MENARDS HUTCHINSON REPAIR & MAINTENANCE SUPPLIES 171617 7/24/2012 21,137.64 MES - MIDAM CONTRACT REPAIR & MAINTENANCE 171618 7/24/2012 37.60 MESSAGE MEDIA COMMUNICATIONS 171619 7/24/2012 15.00 MESSNER, KEN TREE APPLICATION /PERMITS 171620 7/24/2012 276.81 METRO ATHLETIC SUPPLY INC REPAIR & MAINTENANCE SUPPLIES 171621 7/24/2012 514.00 METRO SALES OPERATING SUPPLIES 171622 7/24/2012 374.00 MINI BIFF OTHER CONTRACTUAL 171623 7/24/2012 63.00 MINNEAPOLIS, CITY OF OTHER CONTRACTUAL 171624 7/24/2012 2,002.31 MINNESOTA DEPT OF AGRICULTURE DUES & SUBSCRIPTIONS 171625 7/24/2012 33.00 MINNESOTA DEPT OF LABOR & IND DUES & SUBSCRIPTIONS 171626 7/24/2012 1,058.45 MINNESOTA DEPT OF TRANSPORTATI PROFESSIONAL SERVICES 171627 7/24/2012 750.00 MINNESOTA FIRE SERVICE CERTIF TRAVEL SCHOOL CONFERENCE 171628 7/24/2012 495.00 MINNESOTA NURSERY & LANDSCAPE DUES & SUBSCRIPTIONS 171629 7/24/2012 89.64 MINNESOTA UNEMPLOYMENT INSURE MISCELLANEOUS 171630 7/24/2012 2,038.80 MINNESOTA VALLEY TESTING LAB OTHER CONTRACTUAL 171631 7/24/2012 3,225.00 MMBA DUES & SUBSCRIPTIONS 171632 7/24/2012 40.00 NATIONAL ASSOCIATION OF SCHOOL DUES & SUBSCRIPTIONS 171633 7/24/2012 432.00 NCPERS LIFE INS. ACCRUED LIFE INSURANCE 171634 7/24/2012 5.00 NEBRASKA DEPT OF AGRICULTURE DUES & SUBSCRIPTIONS C� 171635 7/24/2012 943.72 NORTH CENTRAL LABORATORIES CHEMICALS & PRODUCTS 171636 7/24/2012 207.07 NORTHERN SAFETY & INDUSTRIAL OPERATING SUPPLIES 171637 7/24/2012 149.62 NORTHERN STATES SUPPLY INC EQUIPMENT PARTS 171638 7/24/2012 240.30 NUSS TRUCK & EQUIPMENT CENTRAL GARAGE REPAIR 171639 7/24/2012 295.19 O'REILLY AUTO PARTS EQUIPMENT PARTS 171640 7/24/2012 53.68 OFFICE DEPOT OFFICE SUPPLIES 171641 7/24/2012 269.15 OUTDOOR MOTION OPERATING SUPPLIES 171642 7/24/2012 4,071.39 PAUSTIS & SONS WINE CO COST OF SALES -WINE 171643 7/24/2012 4,089.75 PEAT INC. 171644 7/24/2012 6,098.83 PHILLIPS WINE &SPIRITS COST OF SALES -WINE 171645 7/24/2012 1,878.25 PLAISTED COMPANIES RECEIVED NOT VOUCHERED 171646 7/24/2012 135.00 POSTMASTER POSTAGE 171647 7/24/2012 1,500.00 POSTMASTER POSTAGE 171648 7/24/2012 11.56 PRO -BUILD REPAIR & MAINTENANCE SUPPLIES 171649 7/24/2012 322.50 QUALITY FLOW SYSTEMS CONTRACT REPAIR & MAINTENANCE 171650 7/24/2012 52.62 RECREONICS CHEMICALS & PRODUCTS 171651 7/24/2012 106.13 REFLECTIVE APPAREL FACTORY INC SAFETY SUPPLIES 171652 7/24/2012 10,792.78 REINER ENTERPRISES, INC FREIGHT- IN 171653 7/24/2012 118.63 SALTMAN LLC REPAIR & MAINTENANCE SUPPLIES 171654 7/24/2012 355.00 SAM'S TIRE SERVICE RECEIVED NOT VOUCHERED 171655 7/24/2012 12.13 SCHEELE, MARJORIE ACCOUNTS PAYABLE MANUAL 171656 7/24/2012 317.66 SCHMELING OIL CO EQUIPMENT PARTS 171657 7/24/2012 43,875.18 SCHOOL DIST # 423 OTHER REVENUES 171658 7/24/2012 1,498.42 SCHUMACHER'S CHEMICALS & PRODUCTS 171659 7/24/2012 64.13 SCOTT'S WINDOW CLEANING SERVIC CONTRACT REPAIR & MAINTENANCE 171660 7/24/2012 2,050.00 SEAN LINDAHL CONSTRUCTION HOUSING REHAB LOANS 171661 7/24/2012 30,700.75 SEH PROFESSIONAL SERVICES 171662 7/24/2012 120.74 SEPPELT, MILES OPERATING SUPPLIES 171663 7/24/2012 78.75 SHRED -IT USA INC- MINNEAPOLIS CONTRACT REPAIR & MAINTENANCE 171664 7/24/2012 141.08 SIMONSON LUMBER CO REPAIR & MAINTENANCE SUPPLIES 171665 7/24/2012 60.40 SORENSEN'S SALES & RENTALS RECEIVED NOT VOUCHERED 171666 7/24/2012 7,466.99 SOUTHERN WINE & SPIRITS OF MN COST OF SALES -WINE 171667 7/24/2012 128.50 SPS COMMERCE RECEIVED NOT VOUCHERED 171668 7/24/2012 439.63 STAPLES ADVANTAGE COPY SUPPLIES & PAPER 171669 7/24/2012 196.30 STAR TRIBUNE DUES & SUBSCRIPTIONS 171670 7/24/2012 3,734.00 SUPERIOR HOME EXTERIORS HOUSING REHAB LOANS 171671 7/24/2012 1,084.19 TESSMAN COMPANY REPAIR & MAINTENANCE SUPPLIES 171672 7/24/2012 124.99 THOMPSON, CHAD UNIFORMS & PERSONAL EQUIP 171673 7/24/2012 190.00TOTUSHEKTRUCKING FREIGHT - IN 171674 7/24/2012 192.50 TRI COUNTY WATER OPERATING SUPPLIES 171675 7/24/2012 29.88 TRUE FABRICATIONS COST OF MIX & SOFT DRINKS 171676 7/24/2012 265.59 TWO WAY COMMUNICATIONS INC OPERATING SUPPLIES 171677 7/24/2012 24,566.65 VIKING BEER COST OF SALES -BEER 171678 7/24/2012 1,104.40 VIKING COCA COLA COST OF MIX & SOFT DRINKS 171679 7/24/2012 1,400.00 VINOCOPIA INC COST OF SALES- LIQUOR 171680 7/24/2012 10,415.00 VIVID IMAGE PROFESSIONAL SERVICES 171681 7/24/2012 30.00 WALLACE, MOLLY RECREATION ACTIVITY FEES 171682 7/24/2012 995.85 WASTE MANAGEMENT OF WI -MN REFUSE - RECYCLING 171683 7/24/2012 47,651.28 WASTE MANAGEMENT OF WI -MN REFUSE - LANDFILL CHARGES 171684 7/24/2012 3,430.00 WCCO -AM RECEIVED NOT VOUCHERED 171685 7/24/2012 2,158.00 WEBB PALLET RECEIVED NOTVOUCHERED 171686 7/24/2012 134.74 WEGNER, JEFF BUILDING PERMITS 171687 7/24/2012 60.00 WELCOME NEIGHBOR ADVERTISING 171688 7/24/2012 637.24 WEST PUBLISHING PAYMENT CTR OPERATING SUPPLIES 171689 7/24/2012 874.15 WINE COMPANY, THE COST OF SALES -WINE 171690 7/24/2012 200.00 WINE MERCHANTS INC COST OF SALES -WINE 171691 7/24/2012 31,552.88 WIRTZ BEVERAGE MINNESOTA COST OF SALES-LIQUOR 171692 7/24/2012 1,032.50 WISCONSIN DEPT OF AGRICULTURE DUES & SUBSCRIPTIONS 171693 7/24/2012 362.31 WITTE SOD FARMS INC REPAIR & MAINTENANCE SUPPLIES 171694 7/24/2012 225.01 WM MUELLER & SONS STREET MAINT.MATERIALS 171695 7/24/2012 223.74 WM MUELLER & SONS STREET MAINT.MATERIALS 171696 7/24/2012 226.28 WM MUELLER & SONS STREET MAINT.MATERIALS 171697 7/24/2012 450.65 WM MUELLER& SONS STREET MAINT.MATERIALS 171698 7/24/2012 225.01 WM MUELLER & SONS STREET MAINT.MATERIALS 171699 7/24/2012 223.10 WM MUELLER & SONS STREET MAINT.MATERIALS 171700 7/24/2012 445.56 WM MUELLER & SONS STREET MAINT.MATERIALS 171701 7/24/2012 2,787.75 WORK CONNECTION, THE OTHER CONTRACTUAL 171702 7/24/2012 807.98 XEROX CORP COPY MACHINE 171703 7/24/2012 444.60 ZARNOTH BRUSH WORKS INC 171704 7/24/2012 227.43 ZEP MANUFACTURING CO 901,908.60 Grand Total Payment Instrument Totals Check Total 901,908.60 Total Payments 901,908.60 f� ZZ CENTRAL GARAGE REPAIR EQUIPMENT PARTS ELECTRONIC FUNDS TRANSFERS 7/24/2012 TAX FUND PAYABLETO AMOUNT FUEL HATS MN DEPT OF REV $1,103.48 SALES TAX LIQUOR MN DEPT OF REV $40,546.00 USE TAX PRCE CIVIC ARENA MN DEPT OF REV $1,956.00 SALES & USE TAX WATER SEWER CREEKSII MN DEPT OF REV $12,170.00 $55,775.48 PAYROLL ELECTRONIC FUNDS TRANSFERS PAYROLL DATE: 07/13/2012 Period Ending Date: 07/07/2012 $60,103.05 IRS - Withholding Tax Account Federal Withholding Employee /Employer FICA Employee /Employer Medicare $12,195.28 MN Department of Revenue State Withholding Tax $39,125.07 Public Employee Retirement Association Employee /Employer PERA/DCP Contributions $1,739.62 TASC Employee Flex Spending Deductions $33,098.26 TASC Employee Contributions to Heath Savings Account Employer Contributions to Health Savings Account $575.00 MNDCP Employee Contributions - Deferred Comp $1,440.00 ING Employee Contributions - Deferred Comp $1,230.00 ICMA Retirement Trust Employee Contributions - Deferred Comp $555.07 MN Child Support System Employee Deductions $0.00 MSRS - Health Savings Plan Employee Deductions to Health Savings Plan $150,061.35 Total Electronic Funds Transfer TO: Mayor & City Council FROM: Kent Exner, DPW /City Engineer John Paulson, Environmental Specialist RE: Well Ordinance Amendment Public Hearing and Adoption DATE: July 24, 2012 At the June 26, 2012 City Council meeting, City staff presented Ordinance 12 -0684. The amendment is to Chapter 52 (Water) adding language in Section 52.12 & 52.13; Connection Required & Private Wells for Domestic Use. The ordinance would allow the City to regulate private wells in the city. The ordinance includes provisions and procedures allowing the continued installation and use of monitoring wells, geothermal wells, existing supply wells and wells that are required for environmental remediation purposes. It also includes provisions establishing timeframes that require connection to the City water system if service is currently, or becomes, available. A Public Hearing was held to provide the public an opportunity to provide input on the changes being made to this ordinance. Reauested Action: Approval of the following: 1. Adoption of Ordinance 12 -0684 Amending Chapter 52 (Water) of the City of Hutchinson Code of Ordinances Adding Language in Section 52.12 & 52.13; Connection Required & Private Wells for Domestic Use 2. Approval to publish the attached summary ordinance Attachments: Ordinance 12 -0684 Summary Ordinance Well Ordinance Summary cc: Jeremy Carter, City Administrator �lA� Publication No. 7912 PUBLISHED IN THE HUTCHINSON LEADER. Wednesday July 11th, 2012 Notice of Public Hearing CITY OF HUTCHINSON COUNTY OF MCLEOD STATE OF MINNESOTA 111 Hassan Street, Hutchinson MN 55350 Phone (320) 234 -5682 fax (320) 234 -4240 Notice is hereby given that the Hutchinson City Council will hold a public hearing in the Council Chambers, at City Center on Tuesday, July 24'h, at 6:00 p.m. to consider: 1. Amendment to the Water Ordinance adding Sections 52.12 Connection required and 52.13 Private Wells adding language to require connection to City water service and prohibiting installation of private water wells. 2. Amendment to the Nuisance Ordinance adding language to prohibit the use of undiluted coal tar based sealers. Details and complete legal descriptions are available at City Center. All persons wishing to comment should appear at the meeting or provide written comments before 4:00 p.m. on Tuesday, July 24th, 2012. Contact John Paulson, Environmental Specialist at (320) 234 -5682 with questions. Submitted by: Dan Jochum Planning Director 0 PUBLICATION NO. ORDINANCE NO. 12 -0684 AN ORDINANCE AMENDING CHAPTER 52 (WATER) OF THE CITY OF HUTCHINSON CODE OF ORDINANCES ADDING LANGUAGE IN SECTION 52.12 & 52.13; CONNECTION REQUIRED & PRIVATE WELLS FOR DOMESTIC USE THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interests of the City to amend the Water Ordinance to add language in Section 52.12 & 52.13 of the City Code as follows: CHAPTER 52 WATER 52.01 Water deficiency and shutoff; disclaimer 52.02 Repair of leaks and equipment 52.03 Abandoned service; disconnection fee; improper disconnection 52.04 Service pipe standards 52.05 Private water supplies; connection prohibited 52.06 Shortages; restricted uses and hours 52.07 Private fire hose connections 52.08 Opening hydrants restricted 52.09 Unmetered service 52.01 Water meters 52.11 State Plumbing Code; compliance required 52.12 Connection Required 52.13 Private Wells § 52.01 WATER DEFICIENCY AND SHUTOFF; DISCLAIMER. The city is not liable for any deficiency or failure in the supply of water to customers whether occasioned by shutting the water off for the purpose of making repairs or connections or by any other cause whatever. In case of fire, or alarm of fire, water may be shut off to insure a supply for firefighting. In making repairs or construction of new works, water may be shut off at any time and kept off so long as may be necessary. § 52.02 REPAIR OF LEAKS AND EQUIPMENT. It is the responsibility of the consumer or owner to maintain the service pipe from the main into the house or other building, including, but not limited to, the stand pipe or curb stop and all equipment associated with the service line, stand pipe or curb stop. In case of failure upon the part of any consumer or owner to repair any leak or any service line, stand pipe or curb stop, within 24 hours after oral or written notice has been given the owner or occupant of the premises, the water may be shut off and will not be turned on until a reconnection charge has been paid and the water service has been repaired. When the waste of water is great or when damage is likely to result from the leak, the water will be turned off if the repair is not proceeded with immediately. Following notice as provided by this chapter, at the sole option of the city, the city may repair the leak and the service pipe, stand pipe or curb stop and all equipment associated with the service line, stand pipe or curb stop and assess the cost for the repair against the property benefitted. The costs to be so assessed may include but are not limited to material, labor and professional fees and expenses incurred in the repair. Page I & § 52.03 ABANDONED SERVICE; DISCONNECTION FEE; IMPROPER DISCONNECTION. All service installations connected to the water system that have been abandoned (no present need for service) or that for any reason have become useless for further service, shall be disconnected at the main. The owner of the premises served by this service shall pay the cost of the excavation. The city shall perform the actual disconnection and all pipe and appurtenances removed from the street right -of -way shall become the property of the city. When new buildings are erected on the site of old ones, and it is desired to increase the old water service, a new permit shall be taken out and the regular tapping charge shall be made as if this were a new service. It is unlawful for any person to cause or allow any service pipe to be hammered or squeezed together at the ends to stop the flow of water, or to save expense in improperly removing a pipe from the main. Also, the improper disposition thereof shall be corrected by the city and the cost incurred shall be borne by the person causing or allowing that work to be performed. Penalty, see S 10.99 § 52.04 SERVICE PIPE STANDARDS. Every service pipe must be laid in a manner so as to prevent rupture by settlement. The service pipe shall be placed not less than seven feet below the surface in all cases so arranged as to prevent rupture and stoppage by freezing. Frozen service pipes between the main and the building shall be the responsibility of the owner. Service pipes must extend from the curb stops to the inside of the building; or if not taken into a building then to the hydrant or other fixtures which they are intended to supply. A valve, the same size as the service pipe, shall be placed close to the inside wall of the building, ahead of the meter and well protected from freezing. Joints on copper tubing shall be flared or compression- fitted, and kept to a minimum. Not more than one joint shall be used for a service up to 70 feet in length. All joints shall be left uncovered until inspected. Minimum size connection with the water mains shall be one inch in diameter. Penalty, see & 10.99 § 52.05 PRIVATE WATER SUPPLIES; CONNECTION PROHIBITED. No water pipe of the city water system shall be connected with any pump, well, pipe, tank or any device that is connected with any other source of water supply, and when this type of connection is found, the city shall notify the owner or occupant to disconnect the same and, if not immediately done, the city water shall be turned off. Before any new connections to the city system are permitted, the city shall ascertain that no cross - connections will exist when the new connection is made. When a building is connected to city water, the private water supply may be used only for purposes as the city may allow. Penalty, see 4 10.99 § 52.06 SHORTAGES; RESTRICTED USES AND HOURS. A. Whenever the city shall determine that a shortage of water threatens the city, it may entirely prohibit water use or limit the times and hours during which water may be used from the city water system for lawn and garden sprinkling, irrigation, car washing, air conditioning and other uses, or either or any of them. It is unlawful for any water consumer to cause or permit water to be used in violation of this determination after public announcement thereof has been made through the news media specifically indicating the restrictions thereof. B. The City Administrator or his or her designee shall have the authority to declare the terms and conditions of the water use restrictions, and the restrictions shall become effective immediately following public announcement of the same. The restrictions shall be confirmed by the City Council at the next regularly scheduled meeting thereof. Penalty, see & 10.99 Page 2 § 52.07 PRIVATE FIRE HOSE CONNECTIONS. Owners of structures with self- contained fire protection systems may apply for and obtain permission to connect the street mains with hydrants, large pipes and hose couplings, for use in case of fire only, at their own installation expense and at rates as the Council may adopt by ordinance as herein provided. § 52.08 OPENING HYDRANTS RESTRICTED. It is unlawful for any person, other than members of the Fire Department or other persons duly authorized by the city, in pursuance of lawful purpose, to open any fire hydrant or attempt to draw water from the same or in any manner interfere therewith. It is also unlawful for any person so authorized to deliver or suffer to be delivered to any other person any hydrant key or wrench, except for the purposes strictly pertaining to their lawful use. Penalty, see 6 10.99 § 52.09 UNMETERED SERVICE. Unmetered service may be provided for construction, flooding skating rinks and any other purpose. This service shall be at a duly adopted rate. Where it is difficult or impossible to accurately measure the amount of water taken, unmetered service may be provided and the unmetered rate applied; provided, however, that by acceptance thereof the consumer agrees to have the city estimate the water used. In so estimating the city shall consider the use to which the water is put and the length of time of unmetered service. § 52.10 WATER METERS. All water meters shall be purchased from the city by the property owner and maintained by the city. All repairs of water meters not resulting from normal usage shall be the responsibility of the property owner. Any other meter in need of replacement shall be replaced with a remote -type meter, which shall be furnished and maintained by the city. All water meters shall be installed, removed and in all respects controlled by the city, and the cost of installation shall be the responsibility of the property owner. Any remote -type meter in need of replacement by reason of normal usage shall be furnished and installed by the city; thereafter, the city shall own that meter. Cross - reference: New construction; remote -type water meters required, see § 150.31 § 52.11 STATE PLUMBING CODE; COMPLIANCE REQUIRED. All piping, connections and appurtenances shall be installed and performed strictly in accordance with the State Plumbing Code. Failure to install or maintain the same in accordance therewith, or failure to have or permit required inspections shall, upon discovery by the city, be an additional ground for termination of water service to any consumer. Penalty, see S 10.99 52.12 CONNECTION REQUIRED A. the buildina is occupied or used for any purpose. Page 3 S6—) to city system prior to occupancy. C. All buildings constructed after such date on property to which city water becomes available following legal occupancy of the building shall be required to connect to the city system as follows: a. All residential buildings with one or two residential units shall be required to connect to city water within two years from the date city water service becomes available to the property or the date the property is assessed for water utility improvements. 93 E. I.1 required to be connected to city water as follows: a. All residential buildings with one or two residential units shall be required to connect to whichever is later. b. All other buildings shall be required to connect to city water within 90 days from the assessed for water utility improvements shall be required to connect to city water as property or the date the property is assessed for water utility improvements, whichever is later. b. All other buildings shall be required to connect to city water within 90 days from the F. All bui derive for wa to con a. i b. G. Any bi reguir, basis. The owner of any building required by this section to be connected to the city water system Page 4 N &—) F 52.13 PRIVATE WELLS FOR DOMESTIC USE A. The installation of new private wells for domestic use on any property to which city water service is available is prohibited subject to the exceptions set forth in subsection 58.13 C. D. B. Private wells for domestic use in existence on the date of adoption of the ordinance from which this article is derived and private wells for domestic use installed subsequent to said date on properties to which city water service is not available at the time of installation. derived will be considered by the City Engineer on a case-by-case basis. C. 'Private wells for domestic use" shall mean any well not owned by the city which is drilled or Q basis The request shall contain the following information as well as additional information as may be required by the City Engineer: a. Full name, mailing address, phone number. b. C. d. e. decision either granting or denying the request. EFFECTIVE DATE OF ORDINANCE. This Ordinance shall take effect upon adoption and publication in accordance with the Hutchinson City Charter. Adopted by the City Council this _ day of 12012. ATTEST: Jeremy Carter, City Administrator First Consideration: Second Consideration: Date of Publication: Steve Cook, Mayor Page 5 %(9--) TITLE AND SUMMARY OF ORDINANCE NO. 12 -0684 The following Ordinance is hereby published by title and summary: Title of Ordinance: WATER An Ordinance Amending Chapter 52 (Water) of the City of Hutchinson Code of Ordinances Adding Language in Section 52.12 & 52.13; Connection Required & Private Wells for Domestic Use 2. Summary of Ordinance: This ordinance amends, Chapter 52, Section 52.12 & 52.13, of the Hutchinson City Code, which section sets forth uniform requirements for use of City water system and private wells for domestic use. This Chapter applies in the City of Hutchinson, Minnesota and to persons outside the City who are, by contract or agreement with the City, users of the City water system. Except as otherwise provided herein, the City Engineer shall administer, implement, and enforce the provisions of this Chapter. This Ordinance shall take effect upon publication in accordance with the Hutchinson City Charter. 3. Availability of Ordinance: A complete, printed copy of this Ordinance is available for inspection by any person during regular business hours in the office of the City Clerk, This Ordinance was passed by the City Council of the City of Hutchinson on the _day of 2012. ATTEST: Jeremy Carter, City Administrator Date of Publication: Steve Cook, Mayor Page 6 U�) C TO: Mayor & City Council FROM: Kent Exner, DPW /City Engineer John Paulson, Environmental Specialist RE: Coal Tar Ordinance Public Hearing and Adoption DATE: July 24, 2012 At the June 26, 2012 City Council meeting, City staff presented Ordinance 12 -0685. The amendment is to Chapter 92 (Nuisances; Health and Sanitation) adding language in section 92.5; The Use of Coal Tar Based Sealer Products within the City of Hutchinson. The ordinance prohibits the use of undiluted coal tar sealer products. Undiluted coal tar contains polycyclic aromatic hydrocarbon (PAH) and has received extensive study by State and Federal Agencies. In 2009 the Minnesota Legislature enacted a ban on coal tar -based sealcoats used by State agencies starting July 1, 2010, as well as to fund a study of PAH - contaminated stormwater pond sediments, in addition to: • Providing notification for the potential for coal tar contamination of stormwater ponds; • Establishing a stormwater inventory schedule; • Developing best management practices for treating and disposing of PAH - contaminated stormwater pond sediment; and • Providing grant incentive funding for local governments adopting coal tar bans by city ordinances in state fiscal year 2011 and 2012. Large national retailers such as Lowe's and Home Depot no longer sell undiluted coal tar sealers. Menard's has not implemented such a change nationally but the local store did not carry the product in large volumes. The local commercial sealing applicator, Jet Black, will transition voluntarily to asphalt based sealers this spring in light of the results of recent PAH studies. All Jet Black franchises will be making this transition in the next one to two years. A Public Hearing was held to provide the public an opportunity to provide input on the changes being made to this ordinance. Requested Action: Approval of the following: 1. Adoption of Ordinance 12 -0685 Amending Chapter 92 (Nuisances; Health and Sanitation) of the City of Hutchinson Code of Ordinances Adding Language in Section 92.5; The Use of Coal Tar Based Sealer Products within the City of Hutchinson, Minnesota 2. Approval to publish the attached summary ordinance Attachments: Ordinance 12 -0685 Summary Ordinance cc: Jeremy Carter, City Administrator A\ Publication No. 7912 PUBLISHED IN THE HUTCHINSON LEADER, Wednesday July 11th, 2012 Notice of Public Hearing CITY OF HUTCHINSON COUNTY OF MCLEOD STATE OF MINNESOTA 111 Hassan Street, Hutchinson MN 55350 Phone (320) 234-5682 fax (320) 234 -4240 Notice is hereby given that the Hutchinson City Council will hold a public hearing in the Council Chambers, at City Center on Tuesday, July 24`a, at 6:00 p.m. to consider: 1. Amendment to the Water Ordinance adding Sections 52.12 Connection required and 52.13 Private Wells adding language to require connection to City water service and prohibiting installation of private water wells. 2. Amendment to the Nuisance Ordinance adding language to prohibit the use of undiluted coal tar based sealers. Details and complete legal descriptions are available at City Center. All persons wishing to comment should appear at the meeting or provide written comments before 4:00 p.m. on Tuesday, July 24th, 2012. Contact John Paulson, Environmental Specialist at (320) 234 -5682 with questions. Submitted by: Dan Jochum Planning Director W] Coal- Tar -Based Pavement Sealcoat, Polycyclic Aromatic Hydrocarbons (PAHs), and Environmental Health Studies by the U.S. Geological Survey (USGS) have identified coal- tar -based sealcoat —the black, viscous liquid sprayed or painted on asphalt pavement such as parking lots as a major source of polycyclic aromatic hydrocarbon (PAH) contamination in urban areas for large parts of the Nation. Several PAHs are suspected human carcinogens and are toxic to aquatic life. Sealcoat is the black, viscous liquid sprayed or painted on the asphalt pavement of many parking lots, driveways, and playgrounds. Key Findings • Dust from pavement with coal - tar -based sealcoat has greatly elevated PAH concentrations compared to dust from unsealed pavement. • Coal -tar-based sealcoat is the largest source of PAH contamination to 40 urban lakes studied, accounting for one -half of all PAH inputs. • Coal -tar-based sealcoat use is the primary cause of upward trends in PAHs, since the 1960s, in urban lake sediment. • Residences adjacent to parking lots with coal- tar -hased sealcoat have PAH concentrations in house dust that are 25 times higher than those in house dust in residences adjacent to parking lots without coal -tar- based sealcoat. • PAHs move from a sealcoated surface into our environment by many mechanisms: storm runoff, adhesion to tires, wind, foot traffic, and volatilization. Volatilization Adhesion Original graphic courtesy of Aaron Hicks, City of Austin ,Texas. Runoff O.S. Oeparvnent of the Interior Fact Sheet26 M10 U.S. Geological Survey ® e "red cr rscyaled paper Febryaryi What are Sealcoat, PAHs, and Coal Tar? Pavement Sealcoat (also called sealant) is a black liquid that is sprayed or painted on some asphalt pavement. It is marketed as protecting and beautifying the underlying pavement, and is used commercially and by homeowners across the Nation. It is applied to parking lots associated with commercial businesses, apartment and condominium complexes, churches, schools, and business parks, to residential driveways, and even to some playgrounds. Most sealcoat products have a coal- tar -pitch or asphalt (oil) base. Coal -tar -based sealcoat is commonly used in the central, southern, and eastern United States, and asphalt -based sealcoat is commonly used in the western United States. PAHs are a group of chemical compounds that form whenever anything with a carbon base is burned, from wood and gasoline to cigarettes and meat. PAHs also are in objects and materials, such as automobile tires and coal tar, the production of which involves the heating of carbon -based materials. PAHs are of environmental concern because several are toxic, carcinogenic, mutagenic, and/or teratogenic (causing birth defects) to aquatic life, and seven are probable human carcinogens (U.S. Environmental Protection Agency, 2009). Coal tar is a byproduct of the coking of coal for the steel industry and coal -tar pitch is the residue remaining after the distillation of coal tar. Coal -tar pitch is 50 percent or more PAHs by weight and is known to cause cancer in humans (International Agency for Research on Cancer, 1980)_ Coal - tar- based sealcoat products typically are 20 to 35 percent coal -tar pitch. Product analyses indicate that coal- tar -based sealcoat products contain about 1,000 times more PAHs than sealcoat products with an asphalt base (City of Austin, 2005). How does Sealcoat get from Driveways and Parking Lots into Streams and Lakes, Homes, and the Air? Friction from vehicle tires abrades pavement Sealcoat into small particles. These particles are washed off pavement by rain and carried down storm drains and into streams. Other sealcoat particles adhere to vehicle tires and are transported to other .surfaces, blown offsite by wind, or tracked indoors on the soles of shoes. Some of the PAHs in sealcoat volatilize (evaporate), which is why scaled parking lots and driveways frequently give off a "mothball' smell. Sealcoat wear is visible in high traffic areas within a few months after application, and sealcoat manufacturers recommend reapplication every 2 to 4 years. f Runoff from sealcoated pavement (black surface) enters storm drains that lead to local streams. Drain grate linset) is marked "DUMP NO WASTE" and "DRAINS TO WATERWAYS." Gray asphalt pavement shows through where sealcoat has worn off the driveway of an apartment complex. 4' ! The East -West Divide Regional Product Use Translates to Large Differences in PAH Concentrations Does product type really matter? PAH concentra- tions in the coal -tar -based sealcoat product are about 1,000 times higher than in the asphalt -based product (more than 50,000 milligrams per kilogram [ mg/kg] in coal -tar -based products and 50 mg/kg in asphalt - based products [City of Austin, 2005]). Anecdotal reports, such as Web sites, blogs, and comments by industry representatives, indicate that the coal - tar -based product is used predominantly east of the Continental Divide and the asphalt -based product is used predominantly west of the Continental Divide. During 2007 -08, the USGS swept dust from seal- coated and unsealcoated parking lots in nine cities across the United States and analyzed the dust for PAHs. For six cities in the central and eastern United States, the median PAH concentration in dust from sealcoated parking lots was 2,200 mg/kg, about 1,000 times higher than in dust from sealcoated parking lots in the western United States, where the median concentration was 2.1 mg/kg. Although both product types are available nationally, these results confirm the regional difference in use patterns (Van Metre and others, 2009). Seattle b5.2 n Portland is 13 �1n Minneapolis' 'Oo' ®570'3;400' �* 1,300 2 1 p = Chicago ®I 0 Detroit! New Haven 'Salt Lake City 0 3,200 '3,200 Wash fngton,D.C. m s Austin62,006t Concentrations of PAHs in dust swept from sealed parking lots in central and eastern U.S. cities, where coal- tar - based - sealcoat use dominates, were about 1,000 times higher than in western U.S. cities, where asphalt- based - sealcoat use dominates. Concentrations shown on the map are the sum of 12 PAHs, in milligrams per kilogram (Van Metre and others, 2009). "Fingerprinting" Shows that Coal -Tar Sealant is the Largest Source of PAHs to Urban Lakes z oQ �o J_ 2 Y W U za ON UE x�q a (7 J J F J_ 100 80 60 40 20 0 Coal- tar -based sealcoat Vehicle - related sources —0 Wood combustion —� Fuel oil combustion 0 Coal combustion 1930 1950 1970 1990 2010 DATE SEDIMENT DEPOSITED Coal- tar -based sealcoat (orange symbol) is the largest contributor to increasing concentrations of PAHs in Lake Killarney, Orlando, Florida, as determined by chemical fingerprinting. Similar patterns were seen in lakes across the central and eastern United States (Van Matra and Mahler, 2010). PAHs are increasing in urban lakes across the United States To better understand why this might be happening, USGS scientists collected sedi- ment cores from 40 lakes in cities from Anchorage, Alaska, to Orlando, Florida, analyzed the cores for PAHs, and determined the contribution of PAHs from many different sources by using a chemical mass - balance model. The model is based on differences in the chemical "fingerprint" of PAHs from each source. Coal -tar -based sealcoat accounted for one -half of all PAHs in the lakes, on average, while vehicle - related sources accounted for about one - fourth. Lakes with a large contribution of PAHs from sealcoat tended to have high PAH concentrations; in many cases, at levels that can be harmful to aquatic life. Analysis of historical trends in PAH sources to 8 of the 40 lakes indicates that sealcoat use is the primary cause of increases in PAH concentrations since the 1960s. Identifying where PAHs are coming from is essential for developing environmental management strategies (Van Metre and Mahler, 2010). From Outside to Inside Coal -Tar Pavement Sealant Linked to PAHs in House Dust House dust is an important source for human exposure to many contaminants, including PAHs. This is particularly true for small children, who spend time on the floor and put their hands and objects into their mouths. In 2008, the USGS measured PAHs in house dust from 23 ground -floor apartments and in dust from the apartment parking lots. Apartments with parking lots with coal -tar -based sealcoat had PAH concentrations in house dust that were 25 times higher, on average, than concentrations in house dust from apartments with parking lots with other surface types (concrete, unsealed asphalt, and asphalt -based sealcoat). PAH concentrations in the dust from the parking lots with coal- tar -based sealcoat were 530 times higher, on average, than concentrations on the parking lots with other surface types. Photograph obtained from Jupiter Images. What about other sources of PAHs? Although tobacco smoking, candle and incense burning, and barbecue and fireplace use have been suggested to affect PAH concentrations in house dust, this study found no relation between any of these, or the many other factors considered, and PAH concentrations in the house dust. The presence or absence of coal -tar- based sealcoat on the apartment complex parking lot was strongly correlated with PAH concentrations in house dust; the only other variable that was related to PAH concentrations in house dust was urban land -use intensity (the percentage of land near the apartment dedicated to multifamily residential, commercial, office, warehouse, or streets) (Mahler and others, 2010). 5.1 mg /kg ■ ■■ ■ ■ 09 0■ Apartments with coal- tar -based sealcoat on the parking lot had much higher concentrations of PAHs, both in indoor dust and in parking lot dust, than apartments with an unsealed asphalt or concrete parking lot or with a parking lot with asphalt -based sealcoat. Concentrations shown are for the sum of the 16 U.S. Environmental Protection Agency priority pollutant PAHs (Mahler and others, 2010), in milligrams per kilogram (mg /kg). There are no U.S. health -based guidelines for chronic exposure to PAHs in house dust. The only existing guideline is for a single PAH— benzo[a]- pyrene— issued by the German Federal Environment Agency Indoor Air Hygiene Commission (Hansen and Volland, 1998). The guideline advises minimiz- ing exposure to concentrations of benzo[a]pyrene greater than 10 mg /kg in dust to avoid adverse health effects. That guideline was exceeded for 4 of the 11 apartments with coal - tar - sealcoated parking lots and for l of the 12 apartments with a parking lot with a different surface type. Also of concern is expo- sure to the sealcoated pavement surfaces themselves through play activities. Dust on some of the seal- coated parking lots had a concentration of benzo[a]- pyrene that was more than 50 times higher than the German guideline. Photograph courtesy of CLEARCorps, Durham, North Carolina. Our Environment and Us What are the Concerns? Some PAHs are toxic to mammals (including humans), birds, fish, amphibians (such as frogs and salamanders), and plants. The aquatic inverte- brates— insects and other small creatures that live in streams and lakes —are particularly susceptible to PAH contamination, especially those that live in the mud where PAHs tend to accumulate. These inver- tebrates are an important part of the food chain and are often monitored as indicators of stream quality (analogous to the "canary in the coal mine" con- cept). Possible adverse effects of PAHs on aquatic invertebrates include inhibited reproduction, delayed emergence, sediment avoidance, and mortality. Pos- sible adverse effects on fish include fin erosion, liver abnormalities, cataracts, and immune system impair- ments. The Probable Effect Concentration (PEC) of 22.8 mg /kg of total PAHs (MacDonald and others, 2000) —a widely used sediment quality guideline that is the concentration in bed sediment expected to have harmful effects on bottom - dwelling biota —is exceeded in one -third of the central and eastern U.S. urban lakes where PAH sources were studied. When turned over, red spotted newts that had been exposed to sediment contaminated with coal- tar -based sealcoat had difficulty righting themselves (Bommarito and others, 2010b). Poor reflexes could result in decreased survival. Photograph by Megan Gibbons, Birmingham - Southern College. Scientific studies have shown a relation between coal- tar -based pavement sealcoat and harmful effects on aquatic life. • Aquatic communities downstream from storm - water runoff from sealcoated parking lots were impaired (Scoggins and others, 2007). • Salamanders and newts exposed to sediment contaminated with coal- tar -based sealcoat had stunted growth, difficulty swimming or righting themselves, and liver problems (Bommarito and others, 2010a, b). • Frogs exposed to sediment contaminated with coal- tar -based sealcoat died, had stunted growth, or developed more slowly than usual (Bryer and others, 2006). Tumors in brawn bullhead cattish from the Anacostia River, Washington, D.C., are believed to be related to elevated PAH concentrations ( Pinkney and others, 2009). Photograph by A.E. Pinkney. Human health risk from environmental con- taminants usually is evaluated in terms of exposure pathways. For example, people could potentially be exposed to PAHs in sealcoat through ingestion of abraded particles from driveways, parking lots, or play grounds, or through skin contact with the abraded particles, either directly or by touching toys or other objects that have been in contact with the pavement. Inhalation of wind -blown particles and of fumes that volatilize from sealed parking lots are other possible pathways. PAHs in streams and lakes rarely pose a human health risk from contact recre- ation or drinking water because of their tendency to attach to sediment rather than to dissolve in water. Skin contact is one way humans can be exposed to PAHs. Parking lots and driveways with coal- tar -based sealcoat have concentrations of PAHs hundreds to thousands of times higher than those with asphalt -based sealcoat or no sealcoat. Photograph obtained from Corbis Images, Inc. c5�b� FAQ Q) What is coal tar? A) Coal tar is a thick, black or brown liquid that is a byproduct of the carbonization of coal for the steel industry or the gasification of coal to make coal gas. Q) What is the difference between crude coal tar, coal -tar pitch, and "refined" coal tar? A) Coal -tar pitch is the residue that remains after various light oils are distilled from crude coal tar for commercial use. The coal -tar pitch is then separated (refined) into 12 different viscosities, RT -1 (the most fluid) through RT -12 (the most viscous). RT -12 is the viscosity used in coal -tar-based pavement sealcoat. Q) How can I tell if a product contains coal tar? A) To determine if the product has a coal -tar base, look for the Chemical Abstracts Service (CAS) number 65996 -93 -2 on the product Material Safety Data Sheet (MSDS). The words "coal tar," "refined coal tar," "refined tar," "refined coal -tar pitch," or other similar terms may be listed on the MSDS or on the product container. Q) Is sealcoat used on roads? A) Use on roads is extremely rare. Occasionally a private property, such as a housing development, will choose to have the roads sealcoated. Q) Is use of coal - tar -based sealant regulated? A) Several jurisdictions, including the City of Austin, Texas, the City of Washington, D.C., Dane County, Wisconsin, and several suburbs of Minneapolis, Minnesota, have banned use of coal -tar-based sealcoat. Similar bans are under consideration in other jurisdictions. For more information on USGS research on PAHs and coal-tar-based sealcoat go to hnp: / /tx.usgs.gov /coring/ allthingssealcoat.html. Publishing support provided by Lafayette Publishing Service Center References Bommarito, T., Sparling, D.W., and Halbrook, R.S., 2010a, Toxicity of coal -tar pavement sealants and ultraviolet radia- tion to Ambystoma Maculatum: Ecotoxicology, v. 19, no. 6, P. 1,147- 1,156. Bommarito, T., Sparling, D.W., and Halbrook, R.S., 2010b, Toxicity of coal-tar and asphalt sealants to eastern newts, Notophthalmus viridescens: Chemosphere, v. 81, no. 2, p. 187 -193. Bryer, P.J., Elliott, J.N., and Willingham, E.J., 2006, The effects of coal tar based pavement sealer on amphibian development and metamorphosis: Ecotoxicology, v. 15, no. 3, p. 241 -247. City of Austin, 2005, PAHs in Austin, Texas, sediments and coal-tar based pavement sealants: Watershed Protection Department, 55 p., accessed September 14, 2010, at http: //w .. ci. austin. lx .uslwatershedldo"loadslcoaltar_ draJtyah_studypdf. Hansen, D., and Volland, G., 1998, Study about the contamme- tion of PAH in rooms with tar parquetry adhesive: Otto-Graf- Journal, v. 9, p. 48-60. International Agency for Research on Cancer, 1980, Coal tars and coal tar pitches: accessed September 14, 2010, at hap: /1 ntp.niehs.nih. gov /ntp/rocleleventh/pmfles/s048coal pdf. MacDonald, D.D., Ingersoll, C.G., and Berger, T.A., 2000, Development and evaluation of consensus -based sediment quality guidelines for freshwater ecosystems: Archives of Environmental Contamination and Toxicology, v. 39, p. 20-31. Mahler, B.J., Van Metre, P.C., Wilson, J.T., Musgrove, M., Burbank, T.L., Ennis, T.E., and Bashara, T.J., 2010, Coal -tar- based parking lot sealcoat -An unrecognized source of PAH to settled house dust: Environmental Science and Technology, v. 44, p. 894 -900. Pinkney, A.E., Harshbarger, I.C., and Rutter, M.A., 2009, Tumors in brown bullheads in the Chesapeake Bay water- shed- Analysis of survey data from 1992 through 2006: Journal of Aquatic Animal Health, v. 21, p. 71 -81. Scoggins, M., McClintock, N., Gosselink, L., and Bryer, P., 2007, Occurrence of polycyclic aromatic hydrocarbons below coal-tar- sealed parking lots and effects on stream benthic macroinvertebrate communities: Journal of the North Ameri- can Benthological Society, v. 26, no. 4, p. 694 -707. U.S. Environmental Protection Agency, 2009, Integrated Risk Information System (IRIS): accessed September 14, 2010, at http: / /cfpub. epa.gov/ncea/iris /index. cfm. Van Metre, P.C., and Mahler, B.J., 2010, Contribution of PAHs from coal -tar pavement sealcoat and other sources to 40 U.S. lakes: Science of the Total Environment, v. 409, p. 334 -344. Van Metre, P.C., Mahler, B.J., and Wilson, I.T., 2009, PAHs underfoot - Contaminated dust from coal -tar sealcoated pavement is widespread in the United States: Environmental Science and Technology, v. 43, no. 1, p. 20-25. Any use of trade, product, or firm names is for descriptive purposes only and does not imply endorsement by the U.S. Government. B.J Mahler and P.C. Van Metre PUBLICATION NO. ORDINANCE NO. 12 -0685 AN ORDINANCE AMMENDING CHAPTER 92 (NUISANCES; HEALTH AND SANITATION) OF THE CITY OF HUTCHINSON CODE OF ORDINANCES ADDING LANGUAGE IN SECTION 92.5; THE USE OF COAL TAR -BASED SEALER PRODUCTS WITHIN THE CITY OF HUTCHINSON, MINNESOTA THE CITY COUNCIL OF THE CITY OF HUTCHINNON, MINNESOTA ORDAINS: Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interests of the City to § 92.50 PURPOSE. The City of Hutchinson understands that lakes, rivers, streams and other bodies of water are natural assets which enhance the environmental, recreational, cultural and economic resources and contribute to the general health and welfare of the community. The use of sealers on asphalt driveways is a common practice. However, scientific studies on the use of driveway sealers have demonstrated a relationship between stormwater runoff and certain health and environmental concerns. The purpose of this ordinance is to regulate the use of sealer products within the City of Hutchinson, in order to protect, restore, and preserve the quality of its waters. § 92.51 DEFINITIONS. Except as may otherwise be provided or clearly implied by context, all terms shall be given their commonly accepted definitions. For the purpose of this ordinance, the following definitions shall apply unless the context clearly indicates or requires a different meaning: ASPHALT -BASED SEALER. A petroleum -based sealer material that is commonly used on driveways, parking lots, and other surfaces and which does not contain coal tar. COAL TAR. A byproduct of the process used to refine coal. UNDILUTED COAL TAR -BASED SEALER. A sealer material containing coal tar that has not been mixed with asphalt and which is commonly used on driveways, parking lots and other surfaces. CITY. The City of Hutchinson. MPCA. The Minnesota Pollution Control Agency. PAHs. Polycyclic Aromatic Hydrocarbons. A group of organic chemicals formed during the incomplete burning of coal, oil, gas, or other organic substances. Present in coal tar and believed harmful to humans, fish, and other aquatic life. § 92.52 PROHIBITIONS. A. No person shall apply or allow to be applied any undiluted coal tar -based sealer to any driveway, parking lot, or other surface within the City of Hutchinson. SO>) B. No person shall contract with any commercial sealer product applicator, residential or commercial developer, or any other person for the application of any undiluted coal tar -based sealer to any driveway, parking lot, or other surface within the City. C. No commercial sealer product applicator, residential or commercial developer, or other similar individual or organization shall direct any employee, independent contractor, volunteer, or other person to apply any undiluted coal tar -based sealer to any driveway, parking lot, or other surface within the City. § 92.53 EXEMPTION. Upon the express written approval from both the City and the MPCA, a person conducting bona fide research on the effects of undiluted coal tar -based sealer products or PAHs on the environment shall be exempt from the prohibitions provided in Section 3. § 92.54 ASPHALT -BASED SEALCOAT PRODUCTS. The provisions of this ordinance shall only apply to use of undiluted coal tar -based sealer in the City and shall not affect the use of asphalt -based sealer products within the City. § 92.55 PENALTY. Any person convicted of violating any provision of this ordinance is guilty of a misdemeanor and shall be punished by a fine not to exceed one thousand dollars ($1,000.00) or imprisonment for not more than ninety (90) days, or both, plus the costs of prosecution in either case. § 92.56 SEVERABILITY. If any provision of this ordinance is found to be invalid for any reason by a court of competent jurisdiction, the validity of the remaining provisions shall not be affected. EFFECTIVE DATE OF ORDINANCE. This ordinance becomes effective on the date of its publication, or upon the publication of a summary of the ordinance as provided by Minn. Stat. § 412.191, subd. 4, as it may be amended from time to time, which meets the requirements of Minn. Stat. § 331A.01, subd. 10, as it may be amended from time to time. Adopted by the City Council of the City of Hutchinson this _day ATTEST: Jeremy Carter, City Administrator First Consideration: Second Consideration: Date of Publication: Steve Cook, Mayor PIA TITLE AND SUMMARY OF ORDINANCE NO. 12 -0685 The following Ordinance is hereby published by title and summary: Title of Ordinance: Use of Coal Tar Based Sealer Products An Ordinance Amending Chapter 92 (Nuisances; Health and Sanitation) of the City of Hutchinson Code of Ordinances Adding Language in Section 92.5; The Use of Coal Tar Based Sealer Products within the City of Hutchinson, Minnesota 2. Summary of Ordinance: This ordinance amends, Chapter 92, Section 92.5, of the Hutchinson City Code, which section prohibits the use of coal tar based sealer products. This Chapter applies in the City of Hutchinson, Minnesota. Except as otherwise provided herein, the City Engineer shall administer, implement, and enforce the provisions of this Chapter. This Ordinance shall take effect upon publication in accordance with the Hutchinson City Charter. 3. Availability of Ordinance: A complete, printed copy of this Ordinance is available for inspection by any person during regular business hours in the office of the City Clerk, This Ordinance was passed by the City Council of the City of Hutchinson on the _day of 2012. ATTEST: Jeremy Carter, City Administrator Date of Publication: Steve Cook, Mayor Apxfrl Lea /Alamndrls /Ante / Baabr / Bagley I Bemldy / Benson I Branard I &eriakMge / Cloquet / Crookston I Deaail Lakes I Dodge Cava / East Grand FMS / Elbow Lake / EN / Eveletlt Fergus Falls / Gilbert / Glencoe/ Glenwood I Gdodvbw / Grand Mamie) Grand Rapids / Grande Fags I Hawley / Hinckley I Hoyt Lakes / Hulchinsw I Intamadonal Falls/ Janesville La Crescent / Lake Cny / Le Susur I Lilchlleld I Llneme / Mankato I Marshall I Maass Lake/ Moorhead I Morris/ Mountain Iron / New Until North Mankato / OIMa / Onolrvlke / Oweonns Park Rapids I Pe6un Rapids I Perham I Pbdn l I Prmcalon I Red Wing I Redwood Fab / Remiss / Rochester / Roseau / Rushtcrd I St. Charles 1 SL James / St. Joseph / St Peter I series Sleepy Eye / Staples I Thiel River Fells / Tracy I Two Hamm I Yirli / Wadens I Wage Park / ~on 1 Warroad 1 Waseca / Whamon I Willmar I Windom I Winona I Worthington LGA Hits Eerie Calm in the Eye of the Property Tax Storm The 2012 Legislative Session was quiet in terms of changes to the LGA program and other property tax relief programs. Compared to the last four years of LGA cuts, the elimination of the Market Value Credit, and the creation of the Market Value Exclusion, this quiet is welcome. Unfortunately, the calm is likely temporary, as major challenges face Minnesota's entire property tax system and LGA in particular. When legislators convened in Janu- ary, the property tax storm was in a full on rage. The elimination of the Market Value Credit and the creation of the Market Value Exclusion threw the prop- erty tax system into chaos. In cities and counties across the state, property taxes on homes and businesses increased regardless of local levy decisions. Due to the nature of the Market Value Exclu- sion, these property tax increases varied greatly from one community to the next, with Greater Minnesota averaging an 8.1% increase compared to 2.6% in the metro area. Despite this reality, a handful of legislators attempted to blame local government officials for the property tax increas- es. These legislators stated that local govern- ments raising their levies to increase spending was the root cause of the property tax increases. In reality, total levies for all local governments increased by $56 million, while total property taxes paid increased by $370 million, with the difference being the loss of the Market Value Credit and the increase in the state property tax levy. The CGMC responded strongly in all communities where local legislators pro- moted this unfair and untrue message. For most of the session, the only discussion of property tax relief was through the reduction of the statewide business property tax levy. Early in the session, some discussion did include an increase in maximum refund for the "Circuit Breaker" program, a refund available for homeowners whose prop- erty taxes are high compared to their income. An analysis by the CGMC and published in the Greater Minnesota Advocate ended this discussion when it revealed that such an increase would only add homeowners in high valued homes, sometimes homes more than double the average valued home in a community, to the program. Under current law, cities' LGA distribution would return back to the formula in 2013, after four years of LGA cuts based on levy plus aid. Since LGA cuts were not based on the same formula as the funding, many cities would see major changes in their state aid, with over 600 cities set to lose more LGA after years of cuts. To combat this formula phenomenon, the CGMC sup- ported increasing all cities' 2013 LGA by 5% from their 2012 level or their current law 2013 formula distribution, whichever was higher. The CGMC worked with the legisla- ture to push our position. Despite Greater Minnesota's under - representation on both the House and Senate Tax commit- tees, both bodies agreed to not allow any city to lose more LGA in 2013 than it received in 2012. The CGMC lobbyists and its members put enough pressure on the legislature that this LGA language was one of two provisions added to a technical tax bill to ensure it would be passed and receive the governor's signa- ture. The final provision that was signed into law stated that for 2013, LGA cities over 5,000 in population will receive the same amount of LGA as in 2012; cities under 5,000 will receive their 2012 LGA amount or their 2013 formula amount, whichever is higher. The property tax storm is sure to surge again in 2013. Cities have not received their full LGA formula amount since 2007 and the formula factors are due to be updated. Two advisory groups on LGA, one set up by the governor and one by the legislature, are scheduled to give their recommendations on the program prior to the 2013 Legislative Session. Another legislative working group is scheduled to give recommendations on the entire property tax system. These recommendations and corresponding legislation could have major impacts on the LGA program, the property tax system, and our CGMC communities. In addition, the CGMC will be working with an entirely new legislature com- prised of new districts that more heavily favor the metro area. The only known variable is that Governor Dayton will be at the helm as we enter the 2013 session storm. PI'np,rwl by Flfli, 1, h Hoc,I, PA. 161 III,- L iltlinu nl C:1 n'n ,-5u1H Cow, 11 ... 1 COALITION OF GREATER MINNESOTA CITIES Successful Initiatives Expand CGMC's Economic Development Role The CGMC's economic development program expanded this year with the creation of the Greater Minnesota Economic Recovery Plan. This five -point plan sought to boost job creation in Greater Minnesota through legislative initiatives designed solely for communities outside of the metro area. The plan was drafted with the input and guidance of Greater Minnesota cities, economic development authorities and local chambers of commerce. The Greater Minnesota Economic Recovery Plan included: Greater Minnesota Internship Program. This new program would provide grants to Greater Minnesota businesses who hire interns from colleges and universities across the state. The goal is to create new opportunities for students to connect with Greater Minnesota employers so as to foster new student - employer relationships leading to future jobs. This program was included in the final tax bill, but the governor vetoed that tax bill for reasons unrelated to the CGMC program. Enhancement of the Angel Investment Tax Credit in Greater Minnesota. The angel tax credit has under performed in Greater Minnesota, with only 13% of the businesses receiving an investment being located in Greater Minnesota. The CGMC advocated for a change in law to require that at least 30% of all businesses receiving an investment are located in Greater Minnesota by the end of 2013. If the goal was not reached, then the tax credit would increase from 25% (current law) to 40% for investments in Greater Minnesota businesses. This program was also included in the final tax bill, but the governor vetoed that tax bill for reasons unrelated to the CGMC program. • Greater Minnesota Business De- velopment Public Infrastructure (BDPI) grant. This existing pro- gram provides 50% of capital costs for developing industrial parks in 'wew.9rea I en Im ilieY,l1I I/? Greater Minnesota cities and counties. The CGMC secured $6 million for this program in the bond- ing bill which was signed into law on May 11. Greater Minnesota Interchange Program. This program would provide $35 million for interchanges in Greater Minnesota that promote economic development. It was modeled after the successful 2010 Transportation Economic Development (TED) program, Legislation was introduced in the House and Senate, and a House hearing was held but no further action took place. Above: CGMC lobbyist Bradley Peterson moderates a panel discussion with Rep. Linda Runbeck and Rep. Paul Marquart at CGMC's Legislative Action Day. Greater Minnesota New Jobs Training Program. This program would create a new jobs training program in Greater Minnesota. Em- ployers would receive a grant from the state to create training programs for new hire employees. Legisla- tion was introduced in the House and Senate but no further action took place this session. The CGMC formed an Economic Development Advisory Task Force to provide guidance and assistance in the creation and promotion of the Greater Minnesota Economy Recovery Plan. The Task Force, comprised of city and EDA officials as well as local chambers of commerce, was critical in advancing the Recovery Plan provisions. Although several of the economic development initiatives were not enacted this year, the CGMC made a significant step in securing broad bipartisan sup- port for these initiatives and laying the groundwork for passage of these, and other economic development provi- sions, next legislative session. The CGMC will continue to engage cities, local chambers of commerce, EDAs and others to advance job-creation strategies designed to help Greater Minnesota communities of all size across the state. � (0)_ 2012 LEGISLATIVE SESSION REPORT CGMC Efforts Block Backsliding on Annexation and Advance Reform What was expected to be a quiet year on annexation and land use issues became much more exciting with the introduction of H.F. 2466/S.F. 2548, a proposal by Rep. Daudt and Sen. Ortman that would have severely restricted a city's ability to annex property through either the contested case process or annexation by ordinance process currently in law. The bill would have allowed for township residents to sidestep the administrative law judge contested case process with a referendum. It would have also allowed a town board to unilaterally prevent a city from finalizing an annexation by ordinance. These provisions would have prevented almost any annexations from going forward and would have significantly reduced any incentive for the townships to negotiate reasonable orderly annexation agreements. Upon the introduction of this bill, CGMC staff met with the bill author in the House, the chair of the House Government Operations and Elections Committee (which had oversight over the issue), and numerous committee members on a bipartisan basis. CGMC members also contacted key legislators in response to an Action Alert. The mes- sage to legislators was that this bill would stop cities from being able to manage their growth, would hamper economic development, and would undermine the purpose of boundary adjustments stat- utes. Because of these strong efforts, the bill was never brought up in committee and subsequently missed committee deadlines and died for the session. In the area of reform, CGMC was instrumental in completing a task that began last year relating to the process for detachment of property from a city back to a township. In response to concerns from several parts of the state, CGMC worked with the League of Minnesota Cities, the Minnesota Association of Townships, Sen. Carlson, and Rep. Howes to improve the detachment process. The outcome was a consensus bill that streamlines the decision process if both the city and township are in agreement; gives the township a role in detachment proceedings, where before they had none; requires a mandatory mediation process if the parties do not agree; and stipulates that unless an administrative lawjudge finds reason for it to be otherwise, the landowner making the petition to detach shall bare at least 50% of the cost of the administrative proceedings. This bill was signed into law on March 20, 2012. The 2012 Legislative Session demonstrates that CGMC should always be vigilant in protecting cities' ability to annex property, to grow in an environmentally- friendly way, and to ensure that necessary economic development can move forward. Collaboration on Environment Pays Off During the 2012 Legislative Session, the CGMC collaborated with other organizations to move its environmental goals forward. As the session began, Sartell contacted the CGMC about legislation it was proposing to amend the water conservation rate requirement imposed on municipal water suppliers. CGMC staff surveyed other members and determined that many of our members were experiencing problems with the requirement including the time and expense associated with designing the rate, the fact that it ignored past conservation efforts, and the challenge of adapting the requirements for large industrial water users. Sen. Pederson and Rep. O'Driscoll, who represent the CGMC Cities of Sartell, Waite Park and St. Joseph, introduced legislation (S.F. 1560 /H.F. 1923) that would eliminate this requirement. CGMC testified at the Senate hearing on the bill. As the bill moved forward, the language was modified to address concerns of the Department of Natural Resources. The League of Minnesota Cities took the lead in negotiating, but CGMC provided input. Underthefinal language, suppliers must encourage water conservation but it can be through practices other than conservation rates. This language was folded into an omnibus bill signed by the governor, S.F. 1567. As the CGMC gathered information last fall, many cities and chambers of commerce identified the slowness and complexity of permitting as a significant impediment to economic development. Before the legislative session began, CGMC lobbyists provided input to the Minnesota Chamber of Commerce on their proposed legislation to improve the permitting process. The final bill, which the governor signed, made significant changes to the permitting process, including the creation of the Minnesota Business First Stop to make it easier for businesses to navigate. During the 2011 Legislative Session, the CGMC worked with other organizations to ensure that Greater Minnesota received a dedicated share of Parks and Trails Legacy funding. Local governments found it difficult to take advantage of the money because of a 25 % match requirement and a $500,000 cap on projects. Neither requirement was imposed on metropolitan parks. CGMC staff testified in favor of removing the match at legislative hearings. The Senate included language removing the requirements, while the House did not. The conference committee adopted the Senate approach in its final report on S.F. 2493, which the legislature adopted and the governor signed. These changes were amongst the most contentious in the bill and our cities can expect the metropolitan parks and their legislators to fight even harder next year to limit the amount of money available to parks and trails in Greater Minnesota. .: ,vrr yi, ;,trvrnnu i�irc 3 IC. PRESIDENT Alan Oberloh. Mayor. Worthington 1ST VICE PRESIDENT Bruce Ahlgren. Mayor. Cloquet 2ND VICE PRESIDENT Randy Wilson, Mayor, Glencoe SECRETARY Ron Johnson, Councilor, Bemidji TREASURER Scott Hutchins. Community S vices Dir., Moorhead PAST PRESIDENT Nancy Carroll, Mayor, Park Rapids PROPERTY TAX /LGA CO- CHAIRS Cynthia Jml Councilor, International Falls Tim Strand. Mayor. St. Peter Tom Sliehm, Mayor. Austin Jerry Miller, Mayor. Winona ECONOMIC DEVELOPMENT CO- CHAIRS Hal Leland, Mayor, Fergus Falls Victoria Hallin, Councilor, Princeton Ben Manig, City Administrator. Marshall LABOR RELATIONS CO- CHAIRS Brenda Cosseue. HR Director Fergus Falls Shames Johnson. City Administrator, Waite Park ENVIRONMENT AND ENERGY CO- CHAIRS Heidi Omens, Councilor- Ely Crystal Prentice, City Mango, Waseca Dan Vogt, City Administrator. Brainerd TRANSPORTATION CO- CHAIRS Mike Laven, Council President. Mankato Mark vaxlmtd. Mayor, Moorhead Debbie White. Councilor, Winona ANNEXATION AND LAND USE CO- CHAIRS Gary Neumann, Asst City Administrator. -. Rochester Patti Gartland. City Administrator. Sarlich MEDIA COMMITTEE CO- CHAIRS Pat Heatga, City Manager, Mankato Dave Smiglewski. Mayor. Granite Falls Wayne Wolden. Mayor. Wadena AT -LARGE REPRESENTATIVES Arden Bredc. Mayor. Rochester Steve Cook. Mayor. Hmchinson Owen Miller. Councilor, Alexandria Marshall Hallock. Finance Director, Red Wing Marc DeMers, Councilor. East Grand Forks Charlene Stevens. City Administrator. Willmar Greater Minnesota Opposition Keeps Supermajority Constitutional Amendment Off Ballot After the government shutdown of 2011, a key initiative of some Republi- can lawmakers for the 2012 Legislative Session was advancing a constitutional amendment requiring a supermajority vote in each legislative body to increase taxes or spending. Recognizing the negative implications such a measure would likely have on Greater Minne- sota-- increased property taxes, cuts to programs like LGA, increased legisla- tive gridlock, and budgeting through constitutional amendments -- the CGMC took strong and early efforts to oppose the proposal. CGMC lobbyists designed a lobby and media strategy that focused on having Greater Minnesota cities, chambers of commerce, local media, and community leaders advocate against the supermajority amendment with their elected officials. CGMC lobbyists traveled through- out Greater Minnesota, meeting with newspaper editorial boards, chambers of commerce, and community leaders, explaining the harmful ramifications a supermajority amendment would have on rural communities. As a result, fif- teen newspapers published editorials in opposition to the supermajority amend- ment in January and February, building negative momentum against the proposal early in the legislative session. Above Seventy-two city officials representing forty Greater Minnesota Cities gathered at the Flaherty & Hood offices for CGMC 's Feb 8 Legislative Action Day 1 It addition, eleven GreaterMinnesota chambers ofcommerceadopted positions opposing the supermajority amendment. These editorials and resolutions were used when lobbying Greater Minnesota Republican legislators and had significant influence in persuading these lawmakers to reconsider their position. The contacts from the community leaders in their legislative districts were also extremely effective in getting lawmakers to change their minds and oppose the proposed constitutional amendment. At the Capitol, this overwhelming opposition from Greater Minnesota is largely credited for keeping the supermajority amendment off the ballot. : i ) V $2,000,000 $1,800,000 $1,600,000 $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $0 $1,000,000 $500,000 $0 - $500,000 - $1,000,000 - $1,500,000 - $2,000,000 - $2,500,000 - $3,000,000 2013 LGA Changes from 2012 Session $1,784,272 — — $1.822,365 � - C1 7FU 772 — LGA 2012 LGA 2013 Formula CGMC Proposal (Higher LGA 2013 Final Tax Bill of 2013 Formula or 105% of 2012) Recent Loss of State Aid Compared to Change in Levy -- _ - $2,396,681 Total LGA Loss 2008 to 2011: Total LGA & MVC loss 2008 to Total Levy Change 2009 to 2011: 2012 Final: Sources: MN Dept. of Revenue, MN House Research ) Prepared by Flaherty and Hood, P.A. for the Coalition of Greater MN Cities, 5/15/2012 2012 Property Taxes Increased More In Greater Minnesota Cities 10% 9 qYC E 8% 0 X 7% 6% t: 8L 5 Vo 1 3% 2% 1% 0% 1. Overall Residential Apa rtments Homestead - Metro . Greater PIN Cities LGA Payment History C/1 Low 2.5% C/1 High $900.0c) $sc)o,ccj '2 $817 mom $700.00 $600.00 456 5- $500.00 $465 $485 $495 $484 $S26 $S27 $432 $4WOO $437 $417 $431 - $426 $425 $425 $300.00 $200.00 $100.00 $aoo 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 Certifed �� Paid 2002 Certified adj. b y I Action Sources. M N Dept. of'Revenue, MN House R ese a rr-lit PrePared by Flaherty and Hood, PA, for thc Coahtiva Vf G FCdier M N Cities, S/ 15 /2 0 12 &n n 4r $0.5 $1.0 -$2.0 Ck 0) CZ - *�# �$3.0 -$3.5 44.0 -$4.5 -$5.0 Prr V 201--3 Budget Outloo -I- Mounting Minnesota Projected 2014-15 Deficit Forecast Including inflation Including School Repayment -$4.59 !A' School Repayment "Inflation NOffical Forcast Deficit pro 4P 1 2012 CGMC Economic Development Partnership Program} Join Greater Minnesota Cities in this NEW Alliance Program Boost .lob - Creation i Greater Cti7ir�ncsoi<; In this challenging economic climate, it's critically Important that Greater Minnesota cities, businesses, non - profits and other organizations work together to advance policies that will create jobs and boost investments in rural communities. The Coalition of Greater Minnesota Cities' Economic Development Partnership Program offers you an opportunity to support job creation in your community while marketing your organization across greater Minnesota. Promote the Greats =i !rirr;! ,_ : ri, conamic Recovery i : r, All proceeds to the Economic Development Partnership Program are directed to research, development and advocacy of the CGMC's "Greater Minnesota Economic Recovery Plan*," including: ✓ A new Greater Minnesota lobs Training Program ✓ A Greater Minnesota Employer Internship Grant ✓ Expansion of the Angel Investment &edt in Greater Minnesota ✓ New Funding for Interchanges and Infrastructure Development In Greater Minnesota Learn more about the exciting sponsorship opportunities by reviewing and returning the • attached Economic Development Partnership Program form (on the reverse side). 'rni "mIe r'clniaiiow FtnL'l i "..'CW 4: P; F F Coma: 11: i :w Lon WJHO.L I LY 8. d,: .�o_- ii': _.d► Of OUTER A/Aib. of GREATER M /pHF�o� IVIKS C Without a Tax Bill in 2012, Greater Minnesota Cities Will Lose LGA! If unaddressed, current law will result in many Greater Minnesota cities losing LGA in 2013! Tax Bill Solutions (in order of preference): 1. Freeze all LGA at the 2012 level and provide each city a 5% increase in LGA or their 2013 formula amount, whichever is greater. Cost = $31.25 million 2. Freeze all LGA at the 2012 level and allow each city the higher of their 2012 allocation or their 2013 formula amount, whichever is greater. Cost= $12.5 million 3. Freeze LGA for each city at the 2012 level for 2013. Savings= $1 million Greater Minnesota Economic Development Provisions Needed in a Tax Bill: Greater Minnesota Internship Program: The House Tax Bill creates a grant program for Greater Minnesota businesses that hire and pay interns from Minnesota colleges, universitities, and technical schools. The cost is capped at $1.25 million/ year. Support the House position! Expand Angel Investment Tax Credit for Greater Minnesota: Both the House and Senate have adopted positions on the Angel Investment Tax Credit. The Senate Tax Bill increases the tax credit from 25% to 40% for investments in Greater Minnesota small businesses. Support the Senate position! Prgmt -cd by Flaherty & I loaf, P.A. litr the( onlltlLM of GNILICr Minriesom ('i(ies, 4.161? � 11�) City Name /Title: Guest(s): Name /Title: Guest(s): Name /Title: Guest(s): �`�pp 6REI1TFpMIAAr Please inidicate the number of people attending each event in the space provided. Make extra copies of this form as needed. Wednesday, July 25 _ 1:00 p.m. Board of Directors Meeting 2:00 P.M. Legislative Session Results _ 4:00 p.m. Meet the U.S. Senate Candidates _ 9:30 a.m. Bills confirmed /Klobuchar invited _ 5:30 p.m. Owatonna Evening Social /Dinner • Arts Center /City Hall /Slate School OHrharmgebhnnur+ Thursday, July 26 8:00 a.m. Morning Activities Golf at Brooktree Golf Course 9 hsde, eompliniesas of Oevlo+ma, Glns Additional Historic Downtown Tour • Moms Patrd Allays and Rain Gardens. C.ily Yorks ond'rails. Fireholl, Public Vidaies. Town .n Sites Owatonna Community Tour Alanufn[laring, Health Care Cnrnpns. Airport, lnmsponoMan Pwj<rls _ 12:30 p.m. Lunch 1:30 p.m. Infrastructure in Crisis! 3:00 p.m. Development Panel moderated by Northland Securities 4:00 p.m. Legislative Tax Panel _ 5:30 p.m. Social Flour _ 6:30 p.m. Legislative Awards Dinner Keynote: Prof. David Schultz, Hamline University Friday, July 27 7:30 a.m. Continental Breakfast 8:30 a.m. Labor and Employee Relations Update and Business Meeting _ 9:30 a.m. Discussion of Minnesota Airport Issues 10:00a.m. Full Membership Meeting • Totals,_____ Please make checks payable it) CG;MC: 1 $230 2 $450 Bill me — Payment 3 $670 enclosed 4 $900 I'll pac at the ion let C'n Ce �l19-) j CGMC's Economic Development Partnership Program Offers Affordable �'�triieipitct+�ata# tttalrCg 1�c tt+lcefl • Invitation to CGMC Summer Conference, including featured adverMng in program; • Vendor booth at CGMC Summer Conference, • 4 Free Registrations to February's CGMC Legislative Action Day dinner and receptkn; • Monthly recognition opportunities in CGMC in Brief for 1 year, ` • Recognition during promotional events related to economic recovery plan: and • Special recognition an CGMCs website for 1 (near. Silvclr.4r:m4ci hi{,- • 2 Free Registrations to - February's CGMC Legislative Action Day dinner and receptim, • Monthly recognition opportunities in CGMC in Brief for 1 year: • Recognition during promotional events related to economic recovery plan, and • Special, recognition on CGMCswebsite for i year. • Monthly recognition opportunities in CGMC in aW for 1 year; • Recognition during promotional events related to economic recovery plop, and • Special recognition on CGMCs web .site for 1 year. Vdwh WSW W" otthieeppNeKim Ath pgnNnt -- .................•.- ......._.,- Company Information Contact Information (Plow* pn wde pnmed i nrmnAdon a it dmM sPParm mo ukk and webx ) (For offim m emr) - Company /Organization: Now: Address: Email: Phone.. City: 2012 partnership Level State: Zip: Main Phone: Gold WOO Silva , $1,000 r Bronze S$40 PLEASE SEND APPLICATION AND PAYMENT TO: Coehhm of Grater Mi www Cities A= Colleen MiDed 523 Ps* Sheet, Suit 478 St. Petal, Mn 55103 PLEASE MAKE CHECKS PAYABLE TO QM NUTW PmAwW by Phberry @ Hoed Ak fordx Cudiue• ofGmater *mum Olks - 111. Wednesday, July 25 11:00 a.m. Check -in and Registration Open 1:00 P.M. Board of Directors Meeting 2:00 p.m. Legislative Session Results 3:30 p.m. BREAK 4:00 p.m. Meet the U.S. Senate Candidates: 1:30 p.m. Rep. Kurt Bills- confirmed 11:30 a.m. Sen. Amy Klobuchar - invited 5:00 P.M. Break and Hotel Check -in 5:30 p.m. Owatonna Evening Social /Dinner Arts Center/City Hall/State School Orphanage Museum 8:30 p.m. Approximate Return to Hotel Thursday, July 26 'Breakfast on own* 8:00 a.m. Morning Activities • Golf at Brooktree Goly'Course • Historic Downtown Tour • Owatonna Community Tour 12:30 p.m. Keynote Lunch: State Sen. Julie Rosen, Vikings Stadium bill author 1:30 p.m. Infrastructure in Crisis! 11:30 a.m. 1:30- Becky Sable, MPFA 2:00- Tom Egl;mAnvn anSodelyof0y9Er@nws 2:45 p.m. BREAK 3:00 p.m. Development Panel moderated by Northland Securities 4:00 p.m. Legislative Tax Panel 5:00 p.m, BREAK 5:30 p.m. Social Hour 6:30 p.m. Legislative Awards Dinner Keynote. Prof. David Schultz, Hamline Univ. Friday, July 27 7:30 a.m. Continental Breakfast 8:30 a.m. Labor and Employee Relations Update and Business Meeting 9:30 a.m. Discussion of Minnesota Airport Issues: [ 1a rldVanlgmwe tMer4)andtillTawle(St Owd) 10:00 a.m. Full Membership Meeting 11:30 a.m. Adjourn ..,& of WATER &Ab, ....................... • Hotel Reservations • Holiday Inn Hotel and Suites • Phone: 507.446.8900 or 1.888.465.4329 • CGMC Rate: S89.00 + tax • 2365 43rd Street NW • Owatonna, MN 55060 NY NY NY • Hotel room blocks are held until July 11. Conference attendees • are responsible for making their own hotel reservations. • All conference activities are at the Holiday Inn uniess otherwise • ]toted. • • • • • • • • • • • • • • • • • • • • • • • Mapand Directions IIW N^.9 0 ty Ew Ln w•. �b B a A w •]• si tg' P From the North: Go south on 1 -35. Take exit 45 toward Steele County 9 /Clinton Falls. Turn right on 46th Street NW. Take the first left on 43rd Street NW. Hotel is on the right. From the South: Go north on 1 -35. Take exit 45 toward Steel County 9 1Clin. ton Falls. Turn left on 46th Street NW Take the first left onto Frontage Road W. Take the first right onto 43rd Street NW. Hotel is on the right. Note. 1- 90,1.80, or US 14 will all meet 1.35 North to follow these directions. iii) C TO: Mayor & City Council FROM: Kent Earner, DPW /City Engineer RE: Project Award for TH 15 Retaining Wall Reconstruction Project (Letting No. 5/Project No. 12 -06) DATE: July 24, 2012 The City received bids (see attached Bid Tabulation) for the TH 15 Retaining Wall Reconstruction project letting on Thursday, July 12". The apparent low bidder is R & R Excavating Inc. of Hutchinson, Minnesota, with a bid of $293,275.70 (approximately 10% lower than the Engineer's Estimate). City staff will provide a brief overview of the project scope and bids at the City Council meeting. City staff has specified a schedule for this work to occur this fall starting in mid - September. The final necessary Resolutions (bid amounts noted) to award this project are attached to this memorandum. However, per the previously approved Cooperative Construction Agreement, MnDOT must approve the bids. Thus, if appropriate authorization is not provided prior to this City Council meeting, the award of this project may be delayed until your first meeting in August. We recommend approving the attached Resolutions. cc: Jeremy Carter — City Administrator (6) RESOLUTION NO. 14030 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO. 51PROJECT NO. 12 -06 Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the improvement of: Retaining wall structure along the westerly side of TH 15 (Main St) from 4th Ave S to 5th Ave S; structure reconstruction, traffic control revisions, and accessibility improvements by construction of grading, modular block, metal railing, concrete walk, curb and gutter, street lighting, bituminous /concrete pavements, landscaping, restoration and appurtenances; and bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Amount Bid R & R Excavating Inc of Hutchinson MN $ 293,275.70 Hjerpe Contracting Inc of Hutchinson MN $ 296,515.75 and whereas, it appears that R & R Excavating Inc of Hutchinson MN is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The mayor and city administrator are hereby authorized and directed to enter into a contract with R & R Excavating Inc of Hutchinson MN in the amount of $293,275.70 in the name of the City of Hutchinson, for the improvement contained herein, according to the plans and specifications therefor approved by the City Council and on file in the office of the City Engineer. 2. The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the contract. Adopted by the Hutchinson City Council this 24th day of July 2012. Mayor City Administrator � ( '6) CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320- 234 -4209 BID TABULATION - CITY OF HUTCHINSON LETTING NO.5 /PROJECT NO. 12 -06 TH 15 Retaining Wall Reconstruction BID OPENING: 0711212012 AT 10:30 AM ENGINEER'S ESTIMATE $330,279.25 CONSTRUCTON START DATE: 09/1712012 COMPLETION DATE: 11/02/2012 ZW Lu F.. a N ITEM DESCRIPTION t•- 2 ,:. 2 7 O R & R Excavating Inc 1149 Hwy 22 South Hutchinson MN 58380 mlchelle�rrexcavating.net Phone: 320-87-5918 0 Hlerps contracting Ine 19246 Hwy 15 S, P 0 Box 877 Hutchinson MN 55350 kurt�hlerpecornracting.cum Phone: 320- 2348308 F : 32 - BID PG BID TOTAL RI BID PRICE BID TOTAL $293,275.70 $296,515.75 1 2021.501 Mobilization LUMP SUM .0 $10,641.84 $10,641.84 $13,000.00 $13,000.00 2 2101.502 Clearing TREE .0 $331.56 $3,315.60 $600.00 $6,000.00 3 2101.507 Grubbing TREE .0 $55.26 $552.80 $580.00 $5,800.00 4 2102.502 Pavement Markin Removal LIN FT .0 $2.07 $1,656.00 $2.00 $1,600.00 5 2104.501 Remove Pi Drain LIN FT .0 $2.59 $699.30 $1.50 $405.00 Remove Concrete u a utter 7 2104.503 Remove Retaining Wall SO FT .0 $3.00 $6,999.00 $10.00 $23,330.00 8 2104.505 Remove Concrete Walk SO YD .0 $6.43 $1,864.70 $15.00 $4,350.00 9 2104.505 Remove Concrete Pavement SO YD .0 $12.61 $1,765.40 $20.00 $2,800.00 10 2104.505 Remove Bituminous Pavement SO YD .0 $6.56 $1,279.20 $5.00 $975.00 11 2104.509 Remove Light Base EACH .0 $834.38 $634.38 $750.00 $750.00 12 2104.508 Remove Concrete Ste EACH .0 $37.32 $634.44 1405.0$19.47 $100.00 $1,700.00 13 2104.509 Remove Curb Stop EACH .0 $443.28 $1,329.84 $950.00 $2,850.00 14 2104.511 Sawin Concrete Pavement Full Depth) LIN FT .0 $6.76 $1,872.52 $9.00 $2,493.00 15 21040513 Sawing Bituminous Pavement Full D LIN FT .0 $4.16 $561.60 $6.00 $810.00 16 2104.523 Salvage Hydrant EACH .0 $804.69 $804.69 $600.00 $600.00 17 2104.523 Salvage Sign and Post EACH .0 $47.70 $381.60 $60.00 $480.00 18 2104.523 Salvage Lighting Unit EACH .0 $373.01 $373.01 $500.00 $500.00 19 2105.501 Common Excavation E P CU YD .0 $19.47 $7,885.35 $30.00 $12,150.00 20 2105.521 Select Granular Borrow C P CU YD .0 $13.66 $819.80 $3300 $1,980.00 21 2105.521 Select Granular Borrow C P CU YD 0 $13.66 $3,961.40 $18.00 $5,220.00 22 2105.526 Select To soil Bomm CU YD 0 $46.60 $3,914.40 $25.001 $2,100.00 23 2121610 Street Sweeper HOUR 10.0 $216.99 $2,169.90 70.001 $700.00 24 2211.503 Aggregate Base C Class 5 CU YD 160.0 $35.57 $5,691.20 $37.00 $5,920.00 25 2301.531 Ex nsion Joints Design E2D-I LIN FT 12.0 $34.54 $414.48 $25.00 $300.00 26 2301.602 Dnll & Grout Dowel Bar (Epoxy Coated EACH 93.0 $22.06 $2,051.58 $16.00 $1,488.00 27 2301.604 8" Concrete Pavement SO YO 200.0 $109.14 $21,828.00 $80.00 $16,000.00 28 2360.503 Type SP 9.5 Wearing Course Mixture 2,8 2.0" Thick SO YD 390.0 $51.05 $19,909.50 $40.00 $15,600.00 29 2411.507 Concrete Steps EACH 7.0 $62164 $4,365.48 $500.00 $3,500.00 30 2411.511 Structure Excavation Class U P Cu YD 360.0 $19.32 $6,955.20 $30.00 $10,800.00 31 2411.618 Modular Block Retaining Wall SO FT 1,933.0 $29.32 $54,742.56 $2010 $38,660.00 32 12451.511 Course Filter Aggregate C P CU YD 90.0 $0.01 $0.90 $20.00 $1,800.00 33 2502.521 3" PVC Pipe Drain LIN FT 260.01 $11.06 $2,875.60 $9.00 $2,340.00 34 2502.521 4" PVC Pipe Drain LIN FT 532.01 $0.03 $15.96 $2.00 $1,064.00 35 2503.603 12" HDPE Pipe Sewer LIN FT 48.0 $52.21 $2,506.08 $50.00 $2,400.00 36 2504.602 Curb Stop EACH 3.0 $1,331.07 $3,993.21 $900.00 $2,700.00 37 2504.602 Install Hydrant EACH 1.0 $1,280.89 $1,280.89 $2,200.00 $2,200.00 38 2504.602 Adjust Curb Stop EACH 2.0 $139.78 $279.56 $350.00 $700.00 39 2504.602 Adjust Gate Valve EA H 1.0 $139.77 $139.77 $500.00 $500.00 40 2504.603 6" PVC Water Main LIN FT 18.0 $56.09 $1,009.62 $45.00 $810.00 41 2506.501 Construct Drainage Structure Design Special LIN FT 4.0 $699.23 $2,796.92 $450.00 $1,800.00 42 2506.516 Casting Assembly EACH 1.0 $618.68 $618.68 $935.00 $935.00 43 12506.522 Adjust Frame and Ring Casting EACH 1.0 $279.56 $279.56 $600.00 $600.00 44 2506.602 Conned to Existing Drainage Structure EACH 2.0 $419.33 $838.66 $1,650.00 $3,300.00 45 2521.501 4" Concrete Walk SO FT 1 2,447.01 $8.33 $20,383.51 $6.50 $15,905.50 46 2521.501 6" Concrete Walk SO FT 432.0 $9.48 $4,095.36 $7.50 $3,240.00 47 2521.515 Sawing Concrete Walk LIN FT 525.0 $3.61 $1,895.25 $2.65 $1,391.25 48 2531.501 Concrete Curb & Gutter, Design 8618 LIN FT 133.0 $38.231 $5,084.59 $28.00 $3,724.00 49 2531.501 Concrete Curb & Gutter, Design V LIN FT 113.0 $37.65 $4,254.45 $28.00 $3,164.00 50 2531.618 Truncated Domes SO FT 75.0 $48.35 $3,626.25 $40.00 $3,000.00 51 2545.501 Lighting System LUMP SUM 1.0 $26,165.78 $26,165.78 $20,000.00 $20,000.00 52 2545.602 Install Lighting Unit EACH 1.0 $3,619.55 $3,619.55 $4,000.00 $4,000.00 53 2563.601 Traffic Control LUMP SUM 1.0 $12,988.18 $12,986.18 $15,000.001 $15,000.00 54 12564.531 Sian Panels Type C SO FT 17.3 $117.43 $2,031.54 $100.00 $1,730.00 55 2564.602 Install Sin EACH 5.0 $207.23 $1,036.15 $150.00 $750.00 56 2571.507 Perennial #1 Cant PLANT 675.0 $11.74 $7,924.50 $12.00 $8,100.00 57 2571530 Storm Drain Inlet Protection EACH 3.0 $138.15 $414.45 $200.00 $600.00 58 2575.505 Sodding Type Sah Resistant S YD 502.0 $4.12 $2,088.24 $7.00 $3,514.00 59 2575.550 Compost Grade 2 CU YD 19.0 $55.26 $1,049.94 $50.00 $950.00 60 2575.607 Mulch Material Type Special CU YD 14.0 $82.89 $1,160.48 $85.00 $1,190.00 61 2582.501 Pavement Message Left Arrow - Epoxy EACH 4.0 $172.69 $690.76 $125.00 $500.00 62 2582.502 8" Solid Line Yellow - Paint LIN FT 500.0 $4.14 $2,070.00 $3.00 $1,500.00 63 2582.502 4" Solid Line White - E LIN FT 1,550.0 $1.04 $1,612.00 $0.75 $1,162.50 64 2582.502 12" Solid Line Yellow - E LIN FT 60.0 $6.22 $373.20 $5.00 $300.00 65 12582.502 4" Double Solid Line Yellow - E LIN FT 1,250.0 $2.10 $2,625.00 $1.55 $1,937.50 FO AL LETTING 5 /PR JECT NO. 12 -06 29 ,275.70 296,515. 5 Paget M i 1 m�NNE50t *y Minnesota Department of Transportation `� District 8 Region Office • �?OF Tp!W 1800 East College Drive Marshall, MN 56258 Memo July 16, 2012 TO: Maryanne Kelly - Sonnek Municipal Agreements Mail Stop 692 FROM: Stu Peterson District State Aid Assistant �jS 1.2-06 Office: 507- 537 -6146 Fax: 507 - 537 -3800 800 - 657 -3748 SUBJECT: Cooperative Agreement 01239 S.P. 4304 -89 (TH 15) • Hutchinson Retaining Wall Attached are the Engineers Estimate and Bid Abstract from the bid letting for the above - reference project. The bids came in lower than the estimate and after reviewing them, I concur with the low bid. Please process this agreement further. If there is anything missing or you need any further information, please feel free to contact me at 507 - 537 -2045 or stu.aeterson(cDstate.mn.us. • Thank you. SP /afb Enclosures cc: Mel Odens, DSAE/ADE Kent Exner, Hutchinson City Engineer An Equal Opportunity Employer //(67 Ends 01 -01 -10 /Revised Draft 7 -19 -12 Global Statement: The City of Hutchinson exists so that residents, businesses, property owners, and visitors are provided with quality services and programs that support a safe, healthy, sustainable and business - friendly community with a small town atmosphere for a cost of government that is similar to, or less than, comparable out -state Minnesota cities. A. Basic Ends (on- going /day to day): (Public Safety — police /fire /inspections) 1. Residents and visitors of all ages feel safe and are confident that their property is adequately protected. 1.1 Dependable emergency and follow -up services are delivered in a responsive, effective, cost efficient manner. 1.1.1 Responsive and effective emergency services are provided and maintained. 1.1.2 Appropriate planning assures suitable response to local disasters & other emergency situations. 1.1.3 Response to social crimes (drugs, gang activity, domestic violence, etc.) is effective and proactive. 1.1.4 Prosecution of offenders is reasonably attained. 1.1.5 The public is adequately protected from dangerous animals. 1.1.6 Neighborhoods are provided with support consistent with their unique safety needs. 1.1.7 Vandalism, graffiti, and other property damage are dealt with quickly and effectively. 1.2 Delivery of services is focused on successfully mitigating and preventing un -safe situations and conditions. 1.2.1 Services, codes and regulations provide suitable protection of people and property. 1.2.2 Prevention -based programs and services enhance public safety and minimize severity of actual events. 1.2.3 Housing and work environments are safe and healthy. 1.2.4 Effective protection programs ensure safety for children and othervulnerable populations. (Health and Recreation) 2. City services and programs contribute to a healthy quality of life for residents and visitors. 2.1 Quality public utilities and services are provided and maintained in a safe, cost effective and responsible manner. 2.1.1 Suitable supply of clean, safe, good tasting water is provided. 2.1.2 Appropriate wastewater services protect health and property. 2.1.3 Citizens are protected from waste, hazardous materials, environmental, and other health risks. 2.1.4 Reasonable protection from disease carrying insects, rodents, and other pests is provided. 2.2 People of all ages use and enjoy a variety of cultural, recreational, educational, and social opportunities. 2.2.1 Various seasonal recreational, cultural and social opportunities enrich lifestyles for all ages, both indoors and outdoors. 2.2.2 Emphasis on participation maximizes the health benefits to the community. 2.2.3 Hutchinson is recognized as a senior friendly community. 2.2.4 Hutchinson has the amenities, programs and services that attract families to move to the community. 2.2.5 Hutchinson values its history and the City is a partner in historic preservation efforts. � (C) Ends 03 -01 -10 /Revised Draft 7 -19 -12 2.3 Community & City partnerships assist residents' desire for healthy, balanced lives and provide mutual benefits to each party. 2.3.1 Cooperation with local program providers facilitates availability and quality of programs while minimizing direct city involvement when appropriate. 2.3.2 City government supports Hutchinson Area Health Care efforts to provide and maintain a healthy community. 2.3.3 City government supports local education providers in their efforts to provide and maintain quality education opportunities. 2.3.4 Partnerships with community organizations, volunteers and local social service providers contribute to a healthy and desirable community. 2.4 Hutchinson embraces diversity in residents, cultures, and employees. (Transportation and Mobility) 3. Citizens, visitors and commerce move easily and safely throughout the city and region. 3.1 Roadways, pedestrian paths and trails provide safe, efficient mobility within the city. 3.1.1 Roadways 3.1.2 Pedestrian paths 3.1.3 Trails 3.2 Roadways, pedestrian paths, and trails are maintained to a high level in a cost effective manner. 3.2.1 Roadways 3.2.2 Pedestrian paths 3.2.3 Trails 3.3 Regional transportation systems provide safe and timely travel for commuters and commercial users. 3.3.1 Regularly updated local and regional transportation plans are in place and effectively help guide future planning and development. 3.3.2 Air traffic moves in and out of Hutchinson safely and efficiently. 3.3.3 Local and regional rail line corridors are preserved for continued and /or possible future use. 3.4 Alternative modes of transportation are encouraged and facilitated. (Economic Development) 4. A diverse local economy provides economic stability, expanding job growth and employment opportunities, an average household income meeting or exceeding the state average, and an increasing local tax base. 4.1 City programs and services support businesses in their efforts to be successful. 4.1.1 Local utilities provide quality, highly reliable and competitively priced products and services. 4.1.2 Planning and zoning guides planned growth and assists business and industrial expansion. 4.1.3 Effective support programs are in place to assist new and existing businesses succeed and grow. 4.1.4 Adequate property and infrastructure is available for industrial and commercial growth. 4.1.5 Quality, affordable housing is available for the local workforce. 4.1.6 On -going partnerships are established with area colleges and universities that assist with local economic development. 4.2 Clean industrial, engineering /science technology and "green" jobs are economic development priorities. i L) Ends 01 -01 -10 /Revised Draft 7 -19 -12 4.3 Downtown Hutchinson is a vibrant and vital part of the community. 4.4 Hutchinson supports existing City enterprises and the development of new enterprises that provide economic benefit to the city, limit taxes, and reduces dependence on state aid. 4.5 Public art is recognized and supported for its community and economic benefits. 4.6 Industrial and commercial building vacancies are minimal and short- lived. (Environment) 5. Residents and visitors enjoy a clean, environmentally healthy, beautiful city. 5.1 Sustainable, environmentally friendly practices are embraced and utilized whenever possible. 5.1.1 The watershed and the environment are adequately protected. 5.1.2 Air quality is adequately protected. 5.1.3 Resources are conserved in a manner that provides environmental and economic benefit. 5.1.4 City -wide recycling & composting programs reduce material going to local landfills and provide economic benefits to the community. 5.1.5 Use of alternative fuels and renewable energy is utilized where feasible and a reasonable payback period is provided. 5.1.6 A well- maintained urban forest provides environmental benefits and contributes to community aesthetics. 5.1.7 Green spaces are maintained in an attractive, cost effective manner. 5.2 Appropriate planning and processes are in place to effectively manage city growth. 5.2.1 Community growth is managed in a controlled and efficient manner. 5.2.2 Reasonable maintenance and appearance of public and private property is assured through planning, codes and regulations. 5.3 The Crow River and its corridor are protected, maintained, and enhanced for public and private use. 5.4 Parks and a variety of park amenities are available throughout the community to assure adequate citizen accessibility, utilization, and year -round enjoyment. (Good Government) 6. Citizens believe that the City is progressive and innovative, delivering quality services at a reasonable price and that there is visionary planning for the future taking place. 6.1 Effective long range planning with community participation is actively done and followed. 6.1.1 Community members and stakeholders feel they are engaged and can be part of the process. 6.1.2 Community members and stakeholders see a connection between basic and long term ends. 6.2 Performance reporting is in place that is tied to council goals and ends. This includes appropriate measurements, key indicators, and trends compared to targets and benchmarks that are shared with the community. 6.3 City enterprises are recognized as running efficiently and providing optimal benefit to residents. LG) Ends 01 -01 -10 /Revised Draft 7 -19 -12 6.4 Citizens recognize that effective partnerships and positive relationships with private and other public entities are in place and provide mutual benefit. 6.5 Citizens believe that elected officials and city employees set examples of good conduct, ethics and integrity. 6.6 Citizens recognize that the City is working effectively with volunteers for the betterment of the community. 6.7 The City of Hutchinson will be active in advocating for and in the promotion of regional and statewide issues that benefit the city. B. Lone Term Ends (2012 base]: On -¢oin¢ 1. Advocate that Cub Foods and Office Max stores are filled /Understand options for Cub Foods & Office Max stores including alternative uses. ( #4 -ED) 2. Hutchinson's city tax rate is comparable to other outstate regional centers. ( #6 -GG) 3. Advocate that school facility needs are satisfactorily addressed. ( #2 -HR 4. Advocate that Luce Line Trail from Hutchinson to Winsted is paved. ( #2 -HR) 5. Implement energy conservation programs that provide reasonable payback. ( #5 -EV) 6. City will have direct involvement in renewable energy sources where economically feasible. ( #5- EV) 7. Advocate for a County EDA ( #4 -ED) 8. Institute automated meter reader system ( #5 -EV) 9. Opportunities to diversify tree species are identified and implemented. ( #5 -EV) 1 -2 Years 1. A values based ethics policy is adopted for elected officials and city employees. ( #6 -GG) 2. Update comprehensive plan 3. Community visioning process (part of update downtown study) 4. State mandated emergency communication equipment is obtained with minimal city funding 5. A recreational bike terrain track is built ( #2 -HR) 6. Use other efforts to mitigate rates of water and waste water. ( #4 -ED) ( *reworded) 7. Have a local business incubator building and program operating. ( #4 -ED) S. Train Depot is cleaned up and redeveloped ( #4 -ED) 9. Additional recreation opportunities — downtown dock, bike path, downtown /community bike racks, Fishing Pier, Canoe Racks, summer watercraft rental program ( #2 -HR) 10. Work with the County, Winsted, Silver Lake and the DNR to complete paving of the Luce Line State Trail. ( #4 -ED & #2 -HR) 11. Advocate with legislature for lower commercial and business property taxes. ( #4 -ED) 12. Work with County to develop plans to pave the Dakota Trail in McLeod County ( #4 -ED & #2 -HR) 13. Tree Board is reactivated after changes to forestry program ( #5 -EV) 14. Develop funding plan for miscellaneous infrastructure maintenance such as sidewalks, trails and street lighting. ( #6 -GG) 15. Install historic street signs for original Hutchinson town site streets. ( #2 -HR) 1 � tC-) Ends 01 -01 -10 /Revised Draft 7 -19 -12 3- 5 Years 1. Orderly annexation agreements are in place with surrounding townships ( #6 -GG) 2. Office Max and Cub Food stores have new tenants. ( #4 -ED) 3. A regional transportation plan is adopted for county and other local governments. ( #5 -TM) 4. The outdoor pool is upgraded to a water park facility ( #2 -HR) 5. Hutchinson attains GFOA Distinguished Budget Presentation Award for results based budget ( #6 -GG) 6. A community horticultural /botanical garden along river is planted. ( #2 -HR) 6 -10 Years 1. Advocate and cooperate with school district to facilitate a new or improved high school facility being built ( #6 -GG) 2. The City reduces its fossil fuel - energy usage by half from its 2006 level by 2017. ( #5 -EV) 3. The City eliminates its dependence on LGA in the general fund. ( #6 -GG) 4. Hutchinson attains the Malcolm Baldridge Quality Award for Local Governments. ( #6 -GG) 5. Advocate for development of Greenleaf State Recreation Area ( #2 -HR) 6. Advocate for development of the Dakota Trail with links to the Luce Line Trail. ( #2 -HR) 7. An additional athletic field complex is built ( #2 -HR) 8. Les Kouba Parkway reconstruction is completed ( #3 -TM) 11 -15 YEARS 1. Hwy 22 connection to Hwy 212 is complete. ( #3 -TM) 2. Hutchinson has a local court (virtual or physical). ( #6 -GG) 3. New Industrial park is filled and expansion continues ( #4 -ED) 4. Hutchinson's industrial base is more diverse and not as dependent on a few major employers. ( #4 -ED) 16 -20 YEARS 1. Hutchinson is a recognized as an economic center. ( #4 -ED) 2. Advocate that a bike trail from Luce Line to Greenleaf Park is paved. ( #2 -HR) 3. Hutchinson is an eco- municipality (fossil fuel free energy, zero waste). ( #5 -EV) 4. Hutchinson and Glencoe area share a regional airport. ( #3 -TM) 5. A combined public safety facility is built ( #1 -PS) 6. The Crow River becomes a regional recreational attraction. ( #2 -HR) 20 plus 1. Light rail comes to Hutchinson. ( #3 -TM) 2. Anew public safety training center is located away from residential areas. ( #1 -PS) 3. Northeast ring road is complete ( #3 -TM) � tc-) Ends 01 -01 -10 /Revised Draft 7 -19 -12 Completed End Statement Posted Time Completion Removal Date Frame Date Date Industrial Park expansion and 1 -1 -10 1 -5 years September N/A infrastructure in place 2011 Pass a local sales tax to mitigate 1 -1 -10 1 -5 years 6 -1 -11 N/A rates of water & wastewater. Local civil defense system is added 1 -1 -10 1 -5 years 2010 N/A to and upgraded as necessary. Hutchinson is a partner in a 1 -1 -10 1 -5 years May 2012 7 -24 -12 regional emergency communication center (virtual consolidation with county instead) A youth board is formed for 1 -1 -10 1 -5 years Dolf working with 7 -24 -12 acquiring ongoing youth input in student council and programming and planning. update in PR Board Minutes Hutch recognized as model of 1 -1 -10 1 -5 years No process in place 7 -24 -12 superior government processes to measure. Use bond rating and rating calls as indicators Environment /sustainability Board 1 -1 -10 1 -5 years With changes to the 7 -24 -12 forestry program use tree board for now. Community Facility Marketing 1 -1 -10 1 -5 years Continue current 7 -24 -12 Committee is formed efforts of cooperative efforts Others: Community Assets: HAHC is a strong regional health care provider; Ridgewater College grows in programs, students, and amenities, Hutchinson public schools are recognized for their quality of education. #1 - Public Safety #3 - Transportation & Mobility #5 - Environment #2 - Health & Recreation #4 - Economic Development #6 — Good Government Cam) Residents and visitors of all ages feel safe and are confident that their property is adequately protected. Residents and visitors enjoy a City services and programs clean, environmentally healthy, contribute to a healthy quality beautiful city. The City of Hutchinson exists so that of life for residents and visitors. residents, businesses, property owners and visitors are provided with quality services and programs that support a safe, healthy, sustainable and Citizens, visitors and Long Term Ends business - friendly community with a small commerce move easily and town atmosphere for a cost of safely throughout the city and government similar to, or less than, region. comparable out -state Minnesota cities. Citizens believe that the City is A diverse local economy progressive and innovative, delivering provides expanding job growth and quality services at a reasonable price and employment opportunities, an average that visionary planning for the future taking household income meeting or exceeding the state average, and an place. increasing local tax base. Resource Allocation Committee July 3, 2012 3:15 PM Hutchinson City Center Attendees: Steve Cook, Chad Czmowski, Jeremy Carter, Kent Exner (Committee Members) Dolf Moon, John Olson, Dan Jochum, Miles Seppelt, Andy Reid (Contributing Participants) Meeting Minutes 1. 2012 Infrastructure Program — review status of project delivery, costs and funding alternatives Kent E. reviewed the most recent program worksheet which included actual bid amounts for all of this year's projects except for the TH 15 Retaining Wall Reconstruction and Les Kouba Parkway Improvements Phase 2 projects. At this point, it was determined that the 2012 Street Seal Coating project would be funded with Capital Projects funds and no bonding proceeds would be utilized to support this project. Also, about $742,000 of water utility work is anticipated to occur with the Water Fund incurring about $342,000 of that amount and the remainder being offset by about $400,000 in bonding. Lastly, due to the amount of design work addressed by City staff, the Engineering Department fees may be reduced to match budgeted revenues and, ultimately, increase monetary resources for construction work. 2. Other Discussion - None of note. CITY OF HUTCHINSON Financial Report - GENERAL FUND For the month of June, 2012 SUMMARY FINANCIAL STATEMENT: The 2012 first half tax settlement received from the County in June is $145,932 higher than in 2011 due to the State discontinuing the Markel Value Homestead Credit in 2012. Collection of delinquent taxes increased by $12,924 in 2012. Intergovernmental We received $66.844 from FEMA in June 2012 for reimbursement of the clean up costs incurred as a result of the July 2011 storms. Charges for Services 2012 2012 2012 2012 $1.50 per transaction as of 71112011. 2011 2011 Category Month of June Approved Budget %Used June Approved %Used June YTD Budget Balance YTD Budget REVENUES: 4005 Taxes & Penalties 2301076 2,301,076 4,491,446 2,190,370 51.2°/ 2,142,193 4,491,446 47.7% 4050 Licenses 1,020 51,161 53,500 2,339 95.6% 46,466 51,300 90.6% 4070 Permits 21,215 87,026 158,950 71,924 54.8% 90,438 246,600 36.7% 4100 Intergovernmental 74,692 165,068 1,194,876 1,029,808 13.8% 131,813 1,144,277 11.5% 4250 Charges for Services 111,182 745,301 1,852,400 1,107,099 40.2% 712,132 1,843,596 38.6 %, 4400 Fines & Forfeitures 4,236 27,266 45,000 17,734 60.6% 22,834 45,000 50.7 °h 4620 Investment Earnings 16,922 35,000 51,922 -48.3% 27,423 70,000 392% 4700 Reimbursements 26,499 287,240 407,152 119,912 70.5% 197,659 568,385 34.8% 4800 Transfers 97,448 429,777 2,090,376 1,660,599 20.6% 418,360 2161,535 19.4% 4890 Surcha a 911 3,335 350 2,985 953.0 °� 2,198 400 549.5% 4998 Fund Balance - 10,000 10,000 0.0% - 15,000 D.0% TOTAL REVENUES 2,638,278 4 080 328 10,339,050 6,258,722 39.5% 3,791,516 10,637,639 35.6% EXPENDITURES: 6105 Salaries & Fringe Benefits 558,586 3,176,630 6,633,597 3,456,967 47.9% 3,346,638 6,607,157 50.7% 6200 Supplies, Repairs. Maint. 99,931 391,403 790,835 399,432 49.5% 341,553 761,532 44.9% 6300 Contractual Services 69,799 178,563 452,442 283,879 38.6% 180,461 465,925 38.7% 6306 Services & Charges 69,471 954,254 2,155,664 1,201,410 44.3 ° / 818,850 2,233,927 36.7% 6600 Debt Service - - - - 0.01% - - 0.0% 6700 Transfers 46,825 92,750 45,925 50.5% 45,525 89,300 51.0% 6900 Misc. Expenses 15,019 130,490 203,762 73,272 64.0% 114,328 479,698 23.8% 7000 Capital Outlay 1,125 1,125 100.0% 887 - 100.0% TOTAL EXPENDITURES 812,807 4,879,290 10 339 050 5,459,760 47.26/6 4,848,243 10 637 539 45.6% TOTAL REVENUE OVER UNDER EXPENDITURES 1,825, 471 1798.962) (798,962) 100. (1,056,728) - 100.0% COMMENTS: REVENUES: Taxes & Penalties The 2012 first half tax settlement received from the County in June is $145,932 higher than in 2011 due to the State discontinuing the Markel Value Homestead Credit in 2012. Collection of delinquent taxes increased by $12,924 in 2012. Intergovernmental We received $66.844 from FEMA in June 2012 for reimbursement of the clean up costs incurred as a result of the July 2011 storms. Charges for Services This category is reflecting a YTD increase over last year mainly due to Motor Vehicle Fees; $28,500. Motor Vehicle fees are up primarily due to an increase in the number of transactions, but also due to a fee increase of $1.50 per transaction as of 71112011. Investment Earnings The 2012 activity includes an accrual reversal related to the 12/31/2011 market value adjustment on our investments. This reversal causes a negative variance all year until we book the 1 2131 /2 01 2 market value adjustment; $(16,922). Reimbursements YTD 2012 includes a Workers Compensation premium rebate of $32,004, which is the first rebate we have received since 2001. Also contributing to the increase in YTD 2012 revenue is the timing difference in reimbursing the School District for community education course tuition fees; $43,875. The reimbursement is being made in July this year as opposed to June last year. EXPENDITURES: Salaries & Fringe Benefits The decrease in YTD 2012 from 2011 is due to the payout in 2011 of severance and vacation balances to the employees who accepted the early retirement at 12/3112010. Supplies, Repairs, Maint. YTD 2012 expenses include unbudgeted costs related to the LETG police project; $29,129. Police drug forfeiture dollars may be used to fund these expenses. Also contributing to the increase in YTD 2012 expense is the cost to upgrade our fire department air cylinders from 30 minute to 45 minute bottles in anticipation of the MFPA's mandate to go to 45 minute bottles; $9,288. The rural fire fund paid their share of upgrades as well. Services & Charges The increase in YTD 2012 from 2011 is primarily due to the earlier start on street maintenance projects in 2012 due to the mild weather. ) )-o�) EXPENDITURES BY DEPARTMENT: Department 2012 Month of June 2012 June YTD 2012 Approved Budget 2012 Budget Balance %Used 2011 June YTD 2011 Approved Budget %Used Mayor &City Council 2,478 17,594 53,814 36,220 32.7% 18,188 51,866 35.1% City Administrator 28,533 185,189 380,851 195,662 48.6% 236,628 385,766 61.3% Elections 451 1,274 16,000 14,726 8.0% 573 10,000 5.7% Finance Department 18,784 182,087 364,529 182,442 50.0% 239,710 381,614 62.8% Motor Vehicle 24,778 143,400 271,910 128,510 52.7% 149,367 252,887 59.1% Assessing - - 61,911 61,911 - 61,911 Legal 17,080 104,267 233,181 128,914 44.7% 108,350 234,519 46.2% Planning 11,533 72,250 117,320 45,070 61.6% 77,893 170,830 45.6% Information Services 27,186 189,391 452,687 263,296 41.8% 155,134 360,943 43.0% Police Department 225,993 1,458,515 2,915,131 1,456,616 50.0% 1,366,554 3,029,871 45.1% Emergency Management 3,118 8,756 13,025 4,269 67.2% 4,615 10,000 46.1% Safety Committee - 7,726 13,450 5,724 57.4% 3,181 13,450 23.7% Fire Department 20,650 134,535 296,805 162,270 45.3% 131,587 460,763 28.6% Protective Inspections 11,648 82,163 206,188 124,025 39.8% 72,463 155,350 46.6% Engineering 38,769 233,002 457,614 224,612 50.9% 232,114 463,959 50.0% Streets & Alleys 92,417 694,114 1,308,421 614,307 53.0% 605,233 1,437,814 42.1% City Hall Building 6,614 50,920 121,698 70,778 41.8% 55,315 131,427 42.1% Park/Recreation Administration 14,152 103,439 215,295 111,856 48.0% 111,884 211,546 52.9% Recreation 35,241 129,162 217,894 88,732 59.3% 126,284 218,893 57.7% Senior Citizen Center 5,328 32,565 67,635 35,070 48.1% 33,315 72,990 45.6% Civic Arena 13,947 156,752 326,765 170,013 48.0% 168,688 331,624 50.9% Park Department 83,541 371,079 721,981 350,902 51.4% 337,064 720,738 46.8% Recreation Building & Pool 29,868 86,218 187,760 101,542 45.9% 89,098 185,393 48.1% Events Center 15,756 96,169 231,225 135,056 41.6% 98,602 224,688 43.9% Evergreen Building 485 4,779 12,305 7,526 38.8% 5,389 13,130 41.0% Library 39,214 90,823 183,970 93,147 49.4% 91,721 183,759 49.9% Cemetery 9,133 44,985 108,400 63,415 41.5% 105,984 112,511 94.2% Airport 10,942 39,799 100,235 60,436 39.7% 42,724 101,314 42.2% Revenue Department - - 50,000 50,000 - 50,000 Unallocated General Expense 25,169 158,337 631,050 472,713 25.1%1 180,585 597,983 30.2% TOTAL EXPENDITURES 812,807 4,879,290 10 339 060 S 459 760 47.2% 4,848,243 10 637 539 45.6% ��,(O> Department: ILIquo r Fund: I Li uor Category 2012 Month of June 2012 June YTD 2012 Approved Budget 2012 Budget Balance %Used 2011 June YTD 2011 Approved Budget %Used REVENUES: YTD Customer Count 108,033 101,551 6.4% 22,152 20,604 7.5% Average Sale per Customer $ 23.00 $ 22.62 1.7% $ 24.57 $ 24.20 1.6% EXPENDITURES: In April we implemented a change in accounting for Cost of Sales and Inventory. We are now accounting for actual inventory Cost of Sales levels monthly where in prior years we updated inventory only at year end. This change will bring the monthly financials in line 4450 4450 1 4450 4450 4620 4700 Sales -Li uor Sales - Wine Sales -Beer Sales - Other Inv estment Earnin s Reimbursements 168,979 61,932 306,146 7,317 130 823,626 375,889 1,269,881 15,488 875 2,211 1,705,453 852,364 21601,267 21,142 1,000 2,000 881,827 476,475 1,331,386 5,654 125 211 48.3% 44.1% 48.8% 73.3% 87.5% 110.6% 777,194 353,985 1,150,284 15,258 497 1,055 1,705,453 759,895 2,681,718 11,142 3,000 - 45.6% 46.6% 42.9% 136.9% 16.6% 100.0% Depreciation Depreciation is calculated and booked at year -end. TOTAL REVENUES 544,503 2,487,970 5,183 226 (2,695,256 48.0% 2,298,273 5 161 208 44.5% Gross Margin % 180,831 651,609 26.2% 1,248,158 24.1% (596,549) 52.2% 267,652 11.7% 1,223,629 23.7% 21.9% EXPENDITURES: 6800 6105 6200 6306 6600 6700 6898 6900 Cost of Sales Salaries & Fringe Benefits Su lies, Repairs, Maint. Services &Charges Debt Service Transfers Depreciation Misc. Expenses 3631542 39,190 783 9,075 - - - 1,833,275 232,619 5,419 81653 - 944 3,932,068 436,850 16,600 186,500 128,035 420,000 77,671 3.650 2,098,793 204,231 11,181 104,847 128,035 420,000 77,671 2,706 46.6% 53.2% 32.6% 43.8% 0.0% 0.0% 0.0% 25.9% 2,029,069 214,975 5,838 78,445 - - 140 3,934,579 439,844 20,400 168,105 128,048 451,030 77,671 3,250 51.6% 48.9% 28.6% 46.7% 0.0% 0.0% O.OYo 4.3% TOTAL EXPENDITURES 412,590 2153911 5,201 374 3 047,463 41.4% 2,328,468 51222 927 44.6% TO7AL REVENUE OVER UNDER EXPENDITURES 131913 334059 18148 352207 - 1840.7% _ 30195 !Dl 61719 - 48.9% COMMENTS: REVENUES: Sales Total YTD sales are up 8.2% over last year while the YTD customer count is up 6.4 %. The June customer count increased 7.5% over last year resulting in a 9.2% increase in sales for the month. 12�C�� YTD YTD June June Sales: 2012 2011 Change 2012 2011 Change Liquor 823,626 777,194 6.0% 168,979 159,380 6.0% Wine 375,889 353,985 6.2% 51,932 59,310 4.4% Beer 1,269,881 1,150,284 10.4% 306,146 274,623 11.5% Other 15,488 15,258 1.5% 7,317 5,214 40.3% Total Sales 2,484,884 2,298,721 8.27. 544,373 498,527 9.2% YTD Customer Count 108,033 101,551 6.4% 22,152 20,604 7.5% Average Sale per Customer $ 23.00 $ 22.62 1.7% $ 24.57 $ 24.20 1.6% EXPENDITURES: In April we implemented a change in accounting for Cost of Sales and Inventory. We are now accounting for actual inventory Cost of Sales levels monthly where in prior years we updated inventory only at year end. This change will bring the monthly financials in line with reports generated by Candice and will present a more accurate Cost of Sales on a monthly basis. Comparisons to the prior year are not effective this year due to the change in accounting. Salaries & Fringe Benefits Training hours for new part-time employees contribute to the increase in this expense category. Annual wage merit increases also contribute to the increase over the prior year. Debt Service Loan payments to Water and Sewer Funds are made in December of each year. Depreciation Depreciation is calculated and booked at year -end. 12�C�� Department: ICreekside Fund: COm OSt Category 2012 Month of June 2012 June YTD 2012 Approved Budget 2012 Budget Balance %Used 2011 June YTD 2011 Approved Budget %Used REVENUES: Bagged ( #of bags) 1,422,299 1,164,786 257,513 22.1% 155,584 210,179 (54,595) -26.0% Bulk (yards) 8,966 4,081 4,885 119.7% 2,580 1,642 938 57.1% Investment Earnings The 2012 activity includes an accrual reversal related to the 12/3112011 market value adjustment on our investments. This reversal causes a negative variance all year until we book the 12131/2012 market value adjustment. 4250 Charges for Services 14,989 101,766 132,000 30,234 77.1% 56,250 20,000 281.3% 4450 Sales - Bulk Product 34,009 115,057 145,000 29.943 79.3% 63,453 100,000 63.5% 4450 Sales - Ba ed Product 168,405 1,657,050 1,759,629 102,579 94.2% 1,400,648 1,700,000 1 82.4% 4450 Sales - Other 5,958 60,992 66,000 5,008 92.4% 53,167 67,000 1 79.4% 4620 Investment Earnings 1,949 1,949 100.0% 1,582 - 100.0% 4700 Reimbursements 852 1,000 148 852% - 2,000 0.0% TOTAL REVENUES 223,361 1,933,768 2103,629 169,861 91.9% 1,575,100 1,889,000 83.4% Gross Margin % EXPENDITURES: 104,041 49.9% 659,441 36.0% 769,686 39.1% (110,245) 85.7% 385,800 25.4% 1,011,000 54.2% 38.2% 6800 Cost of Sales 104,332 1,173,657 1,200,943 27,286 97.7% 1,131,468 856,000 132.2% 6105 Salaries & Fringe Benefits 34,700 225,202 478,605 253,403 47.1% 224,859 578,863 38.8% 6200 Supplies, Repairs, Maint. 122 27,494 24,350 3,144 112.9% 23,896 52,130 45.8% 6300 Contracted Services 10,693 44,587 58,000 13,413 76.9% 24,400 43,000 56.7% 6306 Services 8 Charges 6,357 32,213 117,800 85,587 27.3% 45,950 150,295 1 30.6% 6700 Transfers 57,800 57,800 0.0% - 57,800 0.0% 6898 Depreciation 7,500 33,758 70,290 104,048 -48.0% 33,964 146,184 -23.2% 6900 Misc. Expenses 1,458 5,963 8,500 2,537 70.2% 2,863 12,500 22.9% 7000 Capital Outlay 125,000 125,000 0.0% 15,845 94,000 16.9% TOTAL EXPENDITURES 150,162 1475,359 2,141,288 665,929 68.9% 1,435,317 1,990,772 72.1% TOTAL REVENUE OVER IUNDERt EXPENDITURES 73200 458409 f37.659)1 496,068 - 1217.3% 139783 101772 - 137.3% COMMENTS: REVENUES: Charges for Services YTD 2012 includes the sale of the debagger to St. Cloud; $45,000 and 50% of the tip fee from St. Cloud for composting services; $28,500. Sales YTD 2012 sales have been very favorable with the mild spring weather. Creekside has sold 257,513 more bagged product YTD 2012 than in 2011, equating to a 22. 1 % increase. Bulk sales have increased by 4,885 yards YTD 2012 over 2011. YTD YTD June June Sales; 2012 2011 Change ys 2012 2011 Change Bagged ( #of bags) 1,422,299 1,164,786 257,513 22.1% 155,584 210,179 (54,595) -26.0% Bulk (yards) 8,966 4,081 4,885 119.7% 2,580 1,642 938 57.1% Investment Earnings The 2012 activity includes an accrual reversal related to the 12/3112011 market value adjustment on our investments. This reversal causes a negative variance all year until we book the 12131/2012 market value adjustment. EXPENDITURES: Cost of Sales YTD 2012 is higher than 2011 primarily due to the higher level of sales. Contracted Services The majority of this expense category relates to temporary labor used in operations. The remaining activity relates to services for turning the compost rows at the St. Cloud operation which we are managing; $13,432. Transfers Transfers are made at year -end. Depreciation Depreciation is calculated and booked at year -end. The negative activity all year is due to including depreciation in the cost of the product, essentially moving the cost from the P&L to inventory on the Balance Sheet. I -�'( b) Department: Refuse Fund: Refuse 2012 2012 2012 2012 2011 2011 Category Month of June Approved Budget %Used June Approved %Used June YTD Budget Balance YTD Budget REVENUES: 4100 ntal - 26,000 26000 0.0% 29,466 0.0% - 0.0 % - - 0.0% 4250 as ervices - 94,897 - 565,025 - 1,143,100 578,075 49.4% 568,537 1,167,000 48.7% 4450 2,836 - 2,836 100.0% 4,067 - 100.0% 4620 amm s MReimbumements - - 0.0% 4700 nts - - - 0.0% - TOTAL 94,897 562,189 1,169 100 (606,911 48.1% 5721,604 111961,466 47.9% EXPENDITURES: 6800 Cost of Sales - - 5,000 5,000 0.0% - 5,000 0.0% 6105 Salaries & Fringe Benefits 14,850 87,711 148,420 60,709 59.1% 80,983 143,945 56.3% 6200 Supplies, Repairs Maint. 2,016 8,680 68,700 60,020 12.6% 66,515 122,950 54.1% 6300 Contracted Services 1,133 4,206 15,000 10,794 28.0% 3,242 31,000 10.5% 6306 Services & Charges 896 269,571 658,417 388,846 40.9% 187,987 667,800 28.2% 6700 Transfers 55,000 55,000 0.0% - 0.0% - 163,073 163,073 0.0% 264,811 0.0% 6898 Depreciation - 111 100.0% - - 0.0% 6900 Misc. Expenses 111 - - 0.0% 8,732 154,000 5.7% 7000 Capital Outlay - - TOTAL EXPENDITURES 18,896 370,280 1.113610 743 330 33.3% 347 459 1138-915G6 25.0% TOTAL REVENUE OVER 76 001 191 909 55 490 136, 419 345.8% 225145 193 040 - 116.6% UNDER EXPENDITURES COMMENTS: REVENUES: Intergovernmental This income category consists of the County reimbursement for the site montior (SCORE). Reimbursements are received quarterly and we expect the first reimbursement in August. Sales YTD sales are tracking to budget. Investment Earnings The 2012 activity includes an accrual reversal related to the 12131!2011 market value adjustment on our investments. This reversal causes a negative variance all year until we book the 12/3112012 market value adjustment. EXPENDITURES: Supplies, Repairs, Maint. The YTD 2012 decrease from YTD 2011 is due primarily to the compost bag program; $(57,835). We changed our program in 2011, handing out bags to residents on pre - determined dates at the Fairgrounds and anytime at City Center rather than delivering door -to-door. History has shown that many bags delivered door -to door were simply being thrown out in the trash. This change has resulted in a significant savings in bag cost. Services & Charges The majority of the increase in YTD 2012 from YTD 2011 is due to the timing of payments made to Waste Management. YTD 2012 includes payment for services through May while YTD 2011 only reflects payment for services through March. Transfers Transfers are made at year -end. Depreciation Depreciation is calculated and booked at year -end. Department: Water Fund: lWater Category 2012 Month of June 2012 June YTD 2012 Approved Budget 2012 Budget Balance %Used 2011 June YTD 2011 Approved Budget %Used REVENUES: interest payments were made in February for the 2005 & 2006 PFA bonds with principal and the final interest payment due in August; $751.564. Cash balance accumulates during the early part of the year in order to make Debt Service payments later in the year. Transfers Transfers are made at year -end. 4005 Taxes 52,336 162,708 252,000 89,292 64.6% - - 0.0% 4020 Special Assessments - 0.0% 580 - 100.0% 4250 Charges for Services 1,852 27,844 32,000 4,156 87.0% 18,788 32,000 58.7% 4450 Sales 190,859 1,094,512 2,347,500 1,252,988 4606% 1,124,045 2,501,500 44.9% 4620 Investment Earnings 7,257 20,000 27,257 -36.3% 10,758 20,000 -53.8% 4700 Reimbursements 445 3,196 64,017 60,821 5.0% 323 63,802 0.5% 4800 Transfers 30 - 30 100.0% 90 100.0% TOTAL REVENUES 245,492 1,281,033 2,715,517 1,434,484 47.2% 1,1 3.069 2,617 302 43.3% EXPENDITURES: 6105 1 Salaries & Fringe Benefits 35,929 187,414 443,330 255,916 42,3%1 189,270 452,846 41.8% 6200 Su lies, Re airs, Maint. 5,764 37,631 143,975 106,344 26.1% 41,353 149,600 27.6% 6300 Consulting 1,294 9,583 50,000 40,417 19.2% 11,904 50,000 23.8% 6306 Services & Charges 7,989 153,307 405,550 252,243 37.8% 151,639 485,450 31.2% 6600 Debt Service 204,669 1,218,884 1,014,215 16.8% 229,025 1,211,338 18.9% 6700 Transfers 43,145 43,145 0.0% 43,145 0.0% 6898 De reciation 1,020,000 1,020,000 0.0% 1,000,000 0.0% 6900 Misc. Expenses 55 7,599 15,850 8,251 47.9% 5,260 13,450 39.1% 7000 Capital Outlay 250,000 250,000 0.0% 240,000 0.0% TOTAL EXPENDITURES 1 51,030 1 600,203 3 590 734 2 990 531 1 16.7% 628,450 3-164-5-18-2-9 17.2% TOTAL REVENUE OVER UNDER EXPENDITURES 194,462 680830 875217 1556047 -77.8% 504618 1028527 49.1% COMMENTS: REVENUES: Taxes This income category consists of the Local Sales Tax which was effective January 1, 2012. The YTD 2012 amount shown above reflects January thru April receipts from the State. Actual receipts have been more favorable than the P &L indicates as there is a lag of approximately 40 days after month end until we receive settlement from the State. Charges for Services This income category consists of the Antenna Rent from Verizon & T- Mobile on the City water towers. YTD 2012 is reflecting an increase over YTD 2011 due to Verizon paying their entire 2012 rent in January on one antenna, where in prior years they paid it monthly. Sales Water sales are tracking slightty below budget. Industrial consumption is down about 31% from last year due mostly to the drop in usage by HTI's production process. Commercial consumption is up about 8.3% while residential consumption is flat from last year. Investment Earnings The 2012 activity includes an accrual reversal related to the 12131!2011 market value adjustment on our investments. This reversal causes a negative variance all year until we book the 1 213112 01 2 market value adjustment. EXPENDITURES: Supplies, Repairs, Maint. The majority of this expense category is for chemicals, which is tracking below budget YTD and just a little below last year's expense level. Services & Charges This expense category consists mainly of Liabilt y Insurance, Utilities and Contract Repair & Maintenance. Utilities and R &M are trending below budget currently due to the mild winter and the insurance premiums are paid in October. Debt Service The annual principal payments and semi - annual interest payments were made in January on the 2005 and 2006 water revenue bonds and the 2009 water refunding bonds. The second interest payments will be made in July; $69,988. Semi - annual interest payments were made in February for the 2005 & 2006 PFA bonds with principal and the final interest payment due in August; $751.564. Cash balance accumulates during the early part of the year in order to make Debt Service payments later in the year. Transfers Transfers are made at year -end. Depreciation Depreciation is calculated and booked at year -end. ICS) Department: lWastewater Fund: ISewer Category zDtz Month of June 2012 June YTD zolz Approved Budget I 2012 Budget Balance %Used 2011 June YTD 2011 Approved Budget %Used REVENUES: Transfers Transfers are made at year -end. Depreciation Depreciation is calculated and booked at year -end. Misc. Expenses The majority of this expense category is the annual MPCA permit fee; $14,350. 4005 Taxes 721274 224,692 348,000 123,306 64.6% i - 0.0% 4070 Permits 6,700 7,000 300 95.7% 6,800 7,500 90.7% 4250 Charge for Services 820 1,640 7,000 5,360 23.4% 1,578 6,000 26.3% 4450 Sales 293,677 1,719,763 3,190,000 1470,237 53.9% 1,981,523 3,494,000 56.7% 4620 Investment Earnings 10,878 20,000 30,878 -5404% 16,155 20,000 -80.8% 4700 Reimbursements 11537 9,056 64,017 54,961 14.1% 24,213 100.0% 4800 Transfers - 0.0% - 63,802 0.0% TOTAL REVENUES 368,308 1,950973 3636,017 1685,044 5307% 1997,959 3,591302 55.6% EXPENDITURES: 6105 Salaries & Fringe Benefits 49,260 298,274 623,725 325,451 47.8% 285,213 620,093 46.0% 6200 Su lies, Repairs, Maint. 11,828 110,833 405,500 294,667 27.3% 210,614 404,500 52.1% 6300 Consultin 17,273 37,007 120,000 82,993 30.8% 56,521 120,000 47.1% 6306 Services & Charges 7,940 294,747 747,300 452,553 1 39.4% 319,531 737,225 43.3% 6600 Debt Service 434,319 1,527,212 1,092,893 1 28.4% 424,659 1,516,000 28.0% 6700 ITransfers 43,145 43,145 0.0% 43,145 0.0% 6898 Depreciation 1,620,OOD 1,620,000 0.0% - 1,620,000 0.0% 6900 Misc. Expenses 23 15,759 27,000 11,241 58.4% 15,892 22,600 70.3% 7000 lCaPital Outlay 350,000 350,000 0.0% - 350,000 0.0% TOTAL EXPENDITURES 86,325 t 1,190,939 5463882 4272943 21.8% 1312,432 5433,563 24.2% TOTAL REVENUE OVER UNDER EXPENDITURES 281,983 760 034 1 827 865 2 587 899 41.6% 685 527 1842 261 -37.z% COMMENTS: REVENUES: Taxes This income category consists of the Local Sales Tax which was effective January 1, 2012, The YTD 2012 amount shown above reflects January thru April receipts from the State. Actual receipts have been more favorable than the P &L indicates as there is a lag of approximately 40 days after month end until we receive settlement from the State. Sales Sewer sales are tracking above budget but 14.5% below last year through June. The decrease from 2011 is due mostly to the reduced wastewater by HTI as a result of less water consumption used in their production process. Investment Earnings The 2012 activity includes an accrual reversal related to the 12/31/2011 market value adjustment on our investments. This reversal causes a negative variance all year until we book the 1 213 112 01 2 market value adjustment. EXPENDITURES: Supplies, Repairs, Maint. The majority of this expense category is for chemicals, which is tracking below budget YTD and substantially below last year's expense level. This is due mainly to issues last year with treating high levels of phospates discharged by Ohly. The issue is under control this year resulting in less expense which in turn results in lower revenue as we billed Ohly for treating the higher phospate levels. Services & Charges This expense category consists mainly of Liabiltiy Insurance, Utilities and Contract Repair & Maintenance. Utilities and R &M are trending below budget currently due to the mild winter and the insurance premiums are paid in October. Debt Service The annual principal payments and semi - annual interest payments were made in January on the 2005 and 2006 sewer revenue bonds and the 2009 sewer refunding bonds . The second interest payments will be made in July; $90,242. Semi- annual interest payment was made in February for the 2007 PFA bonds with principal and the final interest payment due in August; $814.91 4. Cash balance accumulates during the early pad of the year in order to make Debt Service payments later in the year. Transfers Transfers are made at year -end. Depreciation Depreciation is calculated and booked at year -end. Misc. Expenses The majority of this expense category is the annual MPCA permit fee; $14,350. �b-) Department: Storm Water Fund: IStorm Water Utili Category 2012 Month of June 2012 June YTD 2012 Approved Budget 2012 Budget Balance Used 2011 June YTD 2011 Approved Budget %Used REVENUES: Capital Outlay The 2011 activity represents the first year's lease payment on the Challenger street sweeper, which was reclassed at 12131/2011 to apply the principal payment to Contracts Payable account on the balance sheet and the interest payment to Interest Expense. The 2012 lease payment was made in February and coded directly to the balance sheet; $26,910 and Interest Expense; $6,875. 4070 Permits 300 570 - 570 100,0%1 0.0% 4100 Intergovernmental - - - 0.0% 0.0% 4250 4450 Charges for Services Sales - 52,643 473 311,344 1,000 613,250 527 301,906 47.3% 50,8%1 42,750 289,777 - 566,250 100.0% 51.2% 4620 Investment Earning, 3,712 1,000 4,712 - 371.2% 5,375 1,000 537.5% 4700 Reimbursements 914 914 100.0% 500 1,650 30.3% TOTAL REVENUES 52,943 309,588 615,250 305,662 50.3% 338 403 568,900 59.5 %. EXPENDITURES: 6105 ISalaries & Fringe Benefits 10,870 53,751 205,610 151,859 26.1% 63,430 203,770 31.10 6200 6300 Supplies. Repairs, Maint. Consultin 2,016 1,372 6,867 11,032 33,100 20,000 20.7% 55.2% 26,627 - 33,100 20,000 80.4% 0.0% 6306 Services B Char es 5,299 48,294 122,250 39.5% 64,110 104,950 61.1% 6600 Debt Service 125,425 165,340 75.9% 119,405 165,400 72.2% 6700 Transfers - 026,233 0.0% - 0.0% 6898 De reciation - 90,000 0.0% - 80,000 0.0% 6900 Misc. Ez enses 110 2,200 5.0% 189 2,200 8.6% 7000 Ca ital Outla 157,000 0.0% 33,785 128.2% TOTAL EXPENDITURES 19 557 245,480 795 500 30.9% 307,546 729.420 42.rk TOTAL REVENUE OVER (UNDERI EXPENDITURES 33386 1 64.108 1 .6% 30857 160.52011 -19.2% COMMENTS: REVENUES: Charges for Services YTD 2011 activity consists of the proceeds from the sale of the Elgin street sweeper; $42,000. Sales Stormwater fees reflect an increase due to the budgeted 8.3% increase in the fee schedule. YTD fees are tracking with the budget. Investment Earnings The 2012 activity includes an accrual reversal related to the 1 213 112 011 market value adjustment on our investments. This reversal causes a negative variance all year until we book the 12/31/2012 market value adjustment. EXPENDITURES: Supplies, Repairs, Maint. YTD 2011 activity includes sand bagging costs related to flood prevention efforts; $21,242. Consulting The majority of the YTD 2012 expense is related to the south central drainage study performed by SEH. Debt Service The annual principal payment and semi- annual interest payment was made in January on the 2008 stormwater revenue bonds. The second interest payment will be made in July; $21,380. Annual interest on the Challenger street sweeper capital lease was made in March; $6,875. Depreciation Depreciation is calculated and booked at year -end. Capital Outlay The 2011 activity represents the first year's lease payment on the Challenger street sweeper, which was reclassed at 12131/2011 to apply the principal payment to Contracts Payable account on the balance sheet and the interest payment to Interest Expense. The 2012 lease payment was made in February and coded directly to the balance sheet; $26,910 and Interest Expense; $6,875. �lt'6) Department: 1HATS Fund: 1HATS Category 2012 Month of June 2012 June YTD 2012 Approved Budget 2012 Budget Balance %Used 2011 June YTD 2011 Approved Budget %Used REVENUES: 4100 Intergovernmental 65,576 131,150 65,574 50.0% 34,910 131,350 26.6% 4250 Charges for Services 37,458 215,102 480,000 264,898 44.8% 295,779 380,000 77.8% 4620 Investment Earnings 399 1,000 1,399 -39.9% 506 1,000 50.6% 4700 Reimbursements 22 437 2,000 1,563 21.8%j 667 2,000 1 33.4% 4800 jTransfers 44,825 89,650 44,825 50.0% 43,525 87,050 50.0% TOTAL REVENUES 37,480 326,540 703,800 378,260 46.3% 375,388 601 400 62.4% EXPENDITURES: 6105 Salaries & Fringe Benefits 6,322 33,743 55,375 21,632 60.9% 35,086 51,290 68.4% 6200 Supplies, Repairs, Maint. 51,010 228,962 492,900 263,938 46.5% 278,881 393,900 70.8% 6300 Consulting 1,455 1,455 0.0% 1,625 0.07% 6306 Services & Charges 8,073 59,651 1 154,000 1 94,349 1 38.7%1 68,998 1 152,500 1 45.2% 6900 Misc. Expenses 70 70 0.0% 85 0.0% 7000 Capital Outlay 0.0% 2,000 0.0% TOTAL EXPENDITURES 65,405 322,356 703,800 381,444 45.8% 382,965 601,400 63.7% TOTAL REVENUE OVER UNDER EXPENDITURES _127,9251 3 184 3.184 IT 577 COMMENTS: REVENUES: Intergovernmental This income category consists of the funding from the three governmental entities; Stale, County and City. The State is paying monthly where the County and City pay semi- annually with the first half billed in May and second half in October. Charges for Services This income category consists of the fuel sales to various governmental entities and is tracking slightly below budget YTD. The decrease from 2011 is attributed mainly to Trailblazer Transit no longer using our fuel system. Investment Earnings The 2012 activity includes an accrual reversal related to the 12131/2011 market value adjustment on our investments. This reversal causes a negative variance all year until we book the 12/31/2012 market value adjustment. EXPENDITURES: Supplies, Repairs, Maint. This income category consists of the fuel sales to various governmental entities and is tracking slightly below budget YTD. The decrease from 2011 is attributed mainly to Trailblazer Transit no longer using our fuel system. Services & Charges This expense category consists mainly of Liabiltiy Insurance, Utilities and Contract Repair & Maintenance. Utilities and R&M are trending below budget currently due to the mild winter and the insurance premiums are paid in October. o CITY OF HUTCHINSON In vestinant Report Fat the Month End ad Jaao 36, 2012 TOTAL INVESTMENTS 100.0% "t;11,543.09 S 13,334k880.12 S 13.343,091.92 3 (.6,211.8 0) $ 131,542.83 PORTFOWGIX PRODUCT TYPE Inter"t Cumnt Date ot Date of par Comm Purchase Unrealized Premium Next In Stiltj0o n Descry - ption Rate Yield Purchase wa-w-dLy valuo val lie Amount Gain�(Las!s) (Oisr-ounk) Gaill 111te Smith Barr iiy h Market 0.040% 23.7% 2,052,506-71 15.49fa 2,361,302.19 2.36 : 302.29 2,361.302 29 - Governwmvrt Bcnds NA Smith Ba-mv I G Eys 2.450% 2. 4 4 01/6 0712212DO9 0712312012 125,000.00 125.12526 125,000.00 126-25 1.0-52.675-00 NIA Smith Barney clys 2.450% 2.440016 07/22*M 0712312012 130X00-00 130,131-30 130,000.00 131.30 5+ years WA Srnrm Bamey C(Y.5 1450% 2.44C% D7=009 0712312012 245.000-00 245.,247.41,: 245,0 01). 00 247-45 WA SmM Barney cl's 0-30D% 0-300% D211312012 0713142012 249,00000 248,987.5E 249;000.00 ;12.46) NfA Smith Barney C D's 0.250% 0250% 0211312012 07131/2012 2491000-00 24$P972.61 249, 000.00 rL27 39) NIA Smith Bamay CUS 3.3DD% 3-210% DE41012009 0611012013 toc.occoo 1022,526. OC i 00. coo. 00 2,526-00 NIA SmAh Barney CD's 3.300% 3.210% W102009 0 &IN2013 100," 00 1()-2r;526-()C 100,000-00 2, M.00 NIA Smith Garry Go's 3.400% 3.310% 00 X009 0611 W01 3 100,000.00 102, 519 -00 1000DO.W 2.619.00 NIA Smth Bar Cos 0.600% 0.600% D611 X2012 0611312014 249,000.00 248.24055 249,00400 (759.45) NIA Smith Barney CDs 011410% 0.800% 5611212012 12f 1512014 2419,000.00 248,145-93 249,00D. 00 (854.07) y NIA Smsh Barney CDs 0950% 0.940% 02f0=012 02f0912015 248,000.00 24E.,478-64 248,000.00 478,64 N/A SmAh Barney CDs 1-0509 1-040% 021=2012 02tOW-001 5 248.00001) 24e.478.64 248,0W.00 L78-64 MIA Smith Barney CDs 0-9509 0-940% 0210312012 021I012015 248.00000 24E,476.16 248,000-00 176-6 WA Smith Rarnsy cus 1.100% 1 1$0 061D812012 061 12015 115.000.00 114.433.06 115,000-00 f,-.66 95) NIA Smith Barney cgs 0.800A 0-800% 0611512012 0611512015 249,000 00 247,715.16 249.000 OD (1.�84 84 N/A Smith Barney CD's 1.050% I.G&D% 0611312012 0'I5,+'2015 248.00000 246t727.76 248,000.00 (1 272.2_,4'.i NA Smith (]�:m-ey FHL8 1.250% 1.240% OM7=11 0912812018 KISS TAOFENT WAS CALLED ga&120126 $50 Broker Total 41.4% 5.513,302 29 5.518.134.34 5,513.302.29 4. 3 2. 0 5 Edward ,Tones FF6 8 4875% 4.130% 0511312011 011171017 431.000.00 507,623.18 493.022-83 14.500. 35 62022-83 N/A Broker Total 3.8% 431.000.00 507.623.18 493,022-83 114,E00-35 62M.83 Wells Fj•, qi; Money marxet 0-010% 12.15655 12.I56.55 '2,1_%_55 NIA Wei FHLB - Step 2-0(0% 1 M% 108124r20111 0812412021 515,000.00 515,535.60 V' 1 0,:. 0 C 0 101 535-60 0 01 `I-Jells Fa,go., FHLB -:Step 2_000% 1-99D% 09)301201 I OW3W,021 X*. 000.00 900.009.00 9.00 0913 012 W ells Fargo FHLB - Step 1.2!4Y% 1250% 0342112012 0312112022 626.0=00 624.622.00 525,OCO_ 00 (378-00) W,'"21/2012 Walls Fargo F H L 9 - Step 1.2E U% 1-240% 0410 01.2 04127/2022 1,130,000.00 '1,13 158, 20 1.130.0co 00 158.20 07/27/2012 Wells Fargo FHL3 - Step I.GC<Y% 1.00 051021`2012 0512412022 n0.000DO 389.W1.00 :390.0c0-00 (39-00) 11,12412012 Wells Fargo F'HLB - step 2.000% 2.000% 05r2312012 0612112022 1,000,000.00 997,380.00 1.000.000 DD (2.M.00) 1212112012 Wells Fargo FHLB - Stej) 1.Gc0% 1-000% 051230012 06121112022 1.250.000.00 1,247,200, 00 1.250,000-00 (2,8D0.00) 121 .2112012 Broker Total 42.9% 5,722,156.55 5.717.022.35 5,722,158 55 (5. SIBS Financial Money Market 0.130% 45,090.25 45,090.25 45.090-25 VA UBS Finaricial Tiaxat)le Muni 5.300% 5.01WA 11124=10 01101=14 500,000.00 52A640.00 541.020-00 (12,380.00) 41.020.00 NIA USS Financial FNMA - NTS 1.6c0% 1.5wu Mimi 1 0912112016 500,000.00 501,325.00 504.000.00 (2,675.00) 4,000.00 091 112012 UBS Financial Taxable Muni 2.4 C 8 "No 2.320% 04117=12 01/0111,1017 500.000.00 519,045-00 524.5-CO. 00 (5,455.0g) 24.500.CO NIA Broker Tot at 12.0% 1, 545,09D.25 1,594,100:25 1.614.610.25 (20.510.00) 69.520.00 TOTAL INVESTMENTS 100.0% "t;11,543.09 S 13,334k880.12 S 13.343,091.92 3 (.6,211.8 0) $ 131,542.83 G ovemment Bond 5 r sera! MunicipalfbDrtcls 8% $6,01DO,GDO.-00 55,0100,00040 54,(100,-0D0J0G $3,000,000.00 52,000, 000.01? �I,C00,000.00 $0.00 Less than 1 Year I-2years 2 -3 years 3 - 4 years 4-5years 5+ years PORTFOWGIX PRODUCT TYPE MATURTY SCHEDULE 613N2012 % Of 513112012 1% Of Monthly Idaturity Cunrent Value % Product Type TWO Valle Tota4 Total Value Total Change Less tnar, I - 2 Vearb $3.724,W5.26 7715, .55 279% 5,8% Money Market $27418.549,D9 18.111A $3,021,864 22.6% 03.315.87) C D's 3.156,832-05 23.7% 2,052,506-71 15.49fa 1,104.325 34 2 - � kears 1,602,455.34 12-0% Governwmvrt Bcnds 6.713.813 98 54.3% 7.222.014-75 54.1% (505.200.77) 3 - 4 gears 0.00 0.0% Municipal Bonm 1,047.685.00 7.9% 1.0-52.675-00 7.9% (4.!;90_0D_) 4 - 5 Vears 1,627.993.18 11.5% TOTAL $13,336-,,880.12 100.0% $13,349,D61. 2 100-0% 5+ years 5, 704.9E 5.80 42. 8% TOTAL $13.336,880.12 100.0% G ovemment Bond 5 r sera! MunicipalfbDrtcls 8% $6,01DO,GDO.-00 55,0100,00040 54,(100,-0D0J0G $3,000,000.00 52,000, 000.01? �I,C00,000.00 $0.00 Less than 1 Year I-2years 2 -3 years 3 - 4 years 4-5years 5+ years Hutchinson Public Library Board Minutes Monday, April 23, 2012 Present: Guy Stone, Dianne Wanzek, Jon Ross, Roger Vacek, Mary Christensen, Stacey Nass and Mary Henke, Ex- Officio. Excused: Abby Dahlquist Guy Stone called the meeting to order. Minutes from the last meeting were reviewed and approved. Old Business: Pioneerland Library System Board Meeting - Roger related information from the Pioneerland Library System Board Meeting that took place on April 19`h. Refer to the meeting minutes that Roger shared with the committee. Roger also distributed copies of an MLA Library Conference Presentation by Lenore Johnson, Chair, North Country Library Cooperative Board. See Handout. Doug Ohman, Libraries of Minnesota Program — Feedback was very positive. 58 people were in attendance for the presentation. Board members agreed that the program was excellent. Friends of the Library paid $339.42 to Doug Ohman. Happy Days Are Here Again —This program will be presented in the Library Square Park on Monday, June 18th at 7:00 pm. Board members should be there by 6:30 to help with the setup. The estimated turnout for this event is somewhere between 200 -300 people depending on the weather. Advertising —MN History Center has a publicity packet that Mary will use. There will be a news release, newsletters, the electronic billboard on 15 and 7 will be used, Music in the Park will publicize, Hutchinson Chamber will have ads, Jon Ross was asked to do a radio ad, flyers will be distributed about 3 -4 week prior to the program, and Kay Johnson will write a story about the program for the Hutchinson Leader. Planning— Mary Christensen and Mary Henke will meet with Joyce Beytien, Friends of the Library President, to discuss planning and organization of the event. Fundraising— Pies (donated by board members and Friends of the Library) and ice cream will be sold. It was discussed that we could also sell root beer floats, cookies, brownies, etc. Money from food sales will goto the library. We also discussed the idea of having a "Friends of the Library" used book sale during the Happy Days Are Here Again program. Evaluations — As this is a Legacy Funded program, we will need to have evaluations completed. Evaluations will be handed out during the intermission. Roger will ask Citizen's Bank for pens to use for the evaluations. He will also request cups and napkins from Citizen's Bank. Emcee —Jon Ross was asked to Emcee this event. He will introduce the performer and program and also be responsible for telling the audience about the evaluations. Supplies —We will need plastic gloves for the servers to wear and forks for the pie. (Spoons and straws too if we serve root beer floats ?) ia(j) Bookmarks — it was suggested that bookmarks with information about the library be handed out or made available to people attending this event. Country Kitchen Fundraiser —This event took place on Monday, April 6'h. $190.00 was raised +$9.00 in the donation jar. Money raised will be used to purchase ebooks. Bev Wangerin Retirement— Mary will contact Doug Ohman about getting a signed copy of Libraries of Minnesota. Harps in the Wind and Singing Yankees, books about the Hutchinson brothers were also discussed as gift ideas. New Business: 2013 Budget— In recent years the budget has remained flat. Mary is asking for a 3% budget increase for 2013. Pioneerland Snapshot of Services — Roger distributed this information. See handout. New Copier — The library has recently purchased a new Ricoh copier at a cost of $5500.00. The library has a service contract for parts and repairs which will be cheaper for the new copier than for the 12 year old copier it replaces. Color copies now cost $.50 and black and white copies cost $.15. Library Video— Mary Henke shared information with the board members about a video that library employee, Maria Jacobs, created. Maria won a teen video competition for her video. For a prize, she received $250 and a $1000 scholarship and the library was given $150. There will be no May meeting unless Mary decides to call a special meeting to plan the Happy Days Are Here Again event. The next meeting is scheduled for Monday, June 25`h at 4:30 pm. Roger moved that the meeting adjourn and Jon seconded the motion. Meeting adjourned. Submitted by Stacey Nass o'w) Report on the Pioneeriand Library System Board Meeting Thursday, April 19,2012 by Roger Vacek 1. January 2012 Board Minutes and First Quarter Finance report were approved. 2. Summary of meeting highlights follows: Year to Date income is $1.154 M with expenses of $1.032 M. (One page summary available) b. Westberg Eischens Audit report was positive and showed PLS 2011 Financials in proper order and meets all standards. W -E. did point out that there was a overlap of functions which in a larger organization were done independently. If we had to be fully independent it would necessitate hiring more people to do the audits. (See detailed report) c. Two new hires were approved: Assistant for Canby /Madison /Dawson and Head Lib. for Willmar. d. Two Position Descriptions were reviewed, revised and approved: -- Executive Director (half time position) — Director of Library Operations e. Policy 305 revised and approved: The Policy to establish the process for recruiting and hiring the PLS Director (Executive Director). f. Pioneeriand 2011 Snapshot of Services ( See handout). g. Legacy funds dispersment formula under review. PLS will receive a greater $ amount. Current level of $110,000 will increase to $168,000 with the new formula. h. Minnesota Library Association Conference Presentation by Lenore Johnson, Arrowhead (Handout) Next PLS Meeting: June 21, 2012 Pioneerland 2011 Snapshot of Servicest Population of the Legal Service Area 163,110 Registered Borrowers - Residents 89,286 Registered Borrowers - Reciprocal 899 total registered Borrowers 90,185 Library Visits 717,454 Reference Transactions 100,151 Public Intemet/Computer Sessions 240,635 ILL Provided to Other Libraries 18,090 ILL Received from Other Libraries 15,397 Children's Circulation 287,410 Children's Library Programs 1,099 Children's Program Attendance 28,640 Young Adult Library Programs 246 Young Adult Program Attendance 2,865 Adult Circulation 500,534 Adult Library Programs 439 Adult Program Attendance 8,577 Other Circulation 25,279 Total Circulation 813,223 yotal Programs 1,784 Total .Attendance 40,082 Weed Notices Monthly Report June 2012 Monthly Summary of Weeds/Tall Grass Noncompliance A summary of weed notices sent to properties not in compliance with Chapter § 92.35 Weed Ordinance, of the Hutchinson City Code of Ordinances can be found below. Seven (7) business days were given to those receiving notice to remove weeds /tall grass on their property. Number of properties that received a removal notice 39 Number of properties cleared by City order 7 Number of properties pending compliance at month's end 0 Properties that were ordered to be cleared by the City House Street Quadrant Property Owner City PID Stephen E Lee One East Washington St, Suite 1900 1005 Maple St NE Phoenix, AZ 85004 -2554 31- 117 -29 -01 -0070 Jesse Doherty 123 ACkns Ave 570 Glen St SW St Paul, MN 55117 -5508 06- 116 -29 -12 -0140 ZL Enterpri se P O Box 441 145 Milwaukee Ave SW Hutchinson, MN 55350 06- 118 -29 -12 -0060 John M Forcier 22727 Zero Ave 415 Huron St SE Winsted, MN 55395 06- 116 -29 -08 -0150 Jon J & Renee I Hanlge 702 Shady Ridge Rd NW 1424 Heritage Ave NW Hutchinson, MN 55350 25- 117 - 3042 -0220 Joseph C Schultz Etal 448 California St NW 990 1367 Heritage Ave NW Hutchinson, MN 55350 25- 117 -30 -12 -0290 US Bank National Association rJo Bank of America NA 400 Country Way 799 California St NW Simi Valley, CA 93065 36- 117 -30 -06 -0280 Maria Elena Rojas De Banagan 30411th Ave 791 California St NW Worthington, MN 56187 - 36- 117 -30 -06 -0310 I ----] Korey & Lori Oehler 528 Kay St SW 528 Kay St SW Hutchinson, MN 55350 01- 118 -30 -11 -0420 �, (e) I )- ('e) Charles H & Lois J Sanders 997 Hassan St SE 997 Hassan St SE Hutchinson, MN 55350 06- 116 -29 -15 -0330 Chad M Gasser 409 5th Ave E 525 Minnesota St NW Sartell, MN 56377 -1264 36- 117 -30 -09 -0310 Ilene M Plamann 586 Jefferson St SE 586 Jefferson St SE Hutchinson, MN 55350 06- 116 -29 -11 -0160 Beverly E Scheurer 4436 Washington Blvd 465 Water St NW Madison Lake, MN 56063 31- 117 -29 -12 -0360 Beverly E Scheurer 4436 Washington Blvd 430 Water St NW Madison Lake, MN 56063 31- 117 -29 -12 -0270 Home State Bank 745 Hwy 7 West 225 Hwy 7 W Hutchinson, MN 55350 31- 117 -29-12 -0250 T & M Enterprises of Mn 955 Hwy 7 W 955 Hwy 7 W Hutchinson, MN 55350 36- 117 -30 -10 -0031 Diane Todnem 550 Glen St SW 550 Glen St SW Hutchinson, MN 55350 06- 116 -29 -12 -0120 Michael & Leslie Corcoran 934 Hwy 15 S 934 Hwy 15 S Hutchinson, MN 55350 01- 116 -30 -16 -0290 Terry A Bakke 20755 Hwy 15 N 605 Main St S Hutchinson, MN 55350 06- 116 -29 -11 -0670 Rolling Green Inc 15525 32nd Ave N 1287 Sherwood St SE Plymouth, MN 55447 07- 116 -29-07 -1040 Rolling Green Inc 15525 32nd Ave N 1260 Denver Ave SE Plymouth, MN 55447 07- 116 -29 -07 -1090 Rolling Green Inc 15525 32nd Ave N 1266 Denver Ave SE Plymouth, MN 55447 07- 116 -29-07 -1080 Rolling Green Inc 15525 32nd Ave N 1272 Denver Ave SE Plymouth, MN 55447 07- 116 -29 -07 -1070 Rolling Green Inc 15525 32nd Ave N 1278 Denver Ave SE Plymouth, MN 55447 07- 116 -29 -10 -0060 Rolling Green Inc 15525 32nd Ave N 1363 Sherwood St SE Plymouth, MN 55447 07- 116 -29-10 -0200 I )- ('e) la (-p-) Rolling Green Inc 15525 32nd Ave N 1375 Sherwood at SE Plymouth, MN 56447 07- 116 -29 -10 -0210 Rolling Green Inc 15525 32nd Ave N 200 Eau Clarie Ave SE Plymouth, MN 55447 07- 118 -28 -10 -0230 Rolling Green Inc 15525 32nd Ave N 190 Eau Glade Ave SE Plymouth, MN 55447 07- 116 -29 -10 -0540 Rolling Green Inc 15525 32nd Ave N 182 Eau Glade Ave SE Plymouth, MN 55447 07- 116-29 -11 -1880 Rolling Green Inc 15525 32nd Ave N 174 Eau Glade Ave SE Plymouth, MN 55447 07- 116 -29 -11 -1850 Rolling Green Inc 15525 32nd Ave N 166 Eau Clare Ave SE Plymouth, MN 55447 07- 116 -29 -11 -1840 Rolling Green Inc 15525 32nd Ave N 158 Eau Glade Ave SE Plymouth, MN 55447 07- 116 -29 -11 -1830 Rolling Green Inc 15525 32nd Ave N 150 Eau Glade Ave SE Plymouth, MN 55447 07- 118 -29 -11 -1820 Rolling Green Inc 15525 32nd Ave N 142 Eau Glade Ave SE Plymouth, MN 55447 07- 116 -29 -11 -1810 Rolling Green Inc 15525 32nd Ave N 134 Eau Clarie Ave SE Plymouth, MN 55447 07- 116 -29 -11 -1800 Rolling Green Inc 15525 32nd Ave N 126 Eau Clade Ave SE Plymouth, MN 55447 07 -11 &29-11 -1790 Rolling Green Inc 15525 32nd Ave N 118 Eau Glade Ave SE Plymouth, MN 55447 07- 118 -29 -11 -1780 Rolling Green Inc 15525 32nd Ave N 110 Eau Clade Ave SE Plymouth, MN 55447 07- 116 -29 -11 -1770 Rolling Green Inc 15525 32nd Ave N 102 Eau Clarie Ave SE Plymouth, MN 55447 07- 116 -29.11 -1760 la (-p-) Planning, Zoning, and Building Dept. Monthly Report June 2012 Building Department Permit Activities 1 I Commercial Remodel: Goebel Fixture Co. $274,000 reroof *Started tracking Plan Review June 1" 2 New Single Family: 587 Franklin St SW, 204 Eau Claire Ave SW Other Building Inspection Activities: Planning, Zoning, and Building Department — Other Activities Facilities Management/Maintenance Activities: Evergreen Meals served in June, 2012 Park Silver Week Of Hutchinson Towers Lake Glencoe Brownton Stewart 612011 6/2012 2011 Year to Date 2012 Year to Date Total Number Inspections 108 138 486 556 Total Number Plan Review 76 5 41 60 Building Permits Issued by Type Number of Permits & Valuation Number of Permits & Valuation Year to Date Number Permits & Valuation Year to Date Number Permits & Valuation Commercial new 0 0 1 - $1,450,000 0 Commercial Additions/ Remodels 19 - $1,239,250 8 - $395,300 47 - $1,513,350 39 - $1,614,400 Industrial (new) 0 0 0 0 Industrial Additions /Remodels 0 0 0 1 - $850,000 Fire Sprinkling 0 0 1- $134,800 2-$1,600 Total New Residential Units (Single Family, twins, townhomes) 0 2 - $312,0002 0 3-$451,140 Residential misc. additions, repairs, remodels, etc 18-$89,650 17-$74,400 71 - $374,512 65 - $341,914 Set fee permits reside, reroof, window replacement, misc. * 67 91 197 287 HRA Permits 0 0 5-$200,000 11 - $80,946 Subtotal Building Permits: $1,328,900 $781,700 $3,672,662 $3,340,000 Mechanical 11 -$88,500 12 - $116,357 82 - $2,069,705 69 - $573,928 Plumbing* 7 7 26 37 Signs* 12 12 40 58-$108 Total Permits issued and valuation 134- $1,417,400 149- $898,057 470 - $5,742,367 570 - $3,914,036 `Set fees not included in valuation 1 I Commercial Remodel: Goebel Fixture Co. $274,000 reroof *Started tracking Plan Review June 1" 2 New Single Family: 587 Franklin St SW, 204 Eau Claire Ave SW Other Building Inspection Activities: Planning, Zoning, and Building Department — Other Activities Facilities Management/Maintenance Activities: Evergreen Meals served in June, 2012 Park Silver Week Of Hutchinson Towers Lake Glencoe Brownton Stewart 6/1-6-2 50 25 14 27 0 9 6/3-6/9 234 162 76 149 41 60 6/10-6/16 240 177 87 145 50 76 6/17-6/23 235 158 81 152 45 70 6/24-6/30 301 167 87 144 52 66 Total 1060 689 345 617 188 281 Total Meals served in May -3,180 fi Planning, Zoning, and Building Dept. Monthly Report for June, 2012 Page 2 Planning and Zoning Monthly Activities MonthNear: June, 2012 Activity Number Additional Info. Number of Planning Applications Reviewed and - -- - -- Processed Number of Joint Planning Board Applications 1 Amend Joint Planning ZO — permit churches in 1 -1 Reviewed and Processed Number of Planning Commission Meetings 1 6 public hearings Number of City Council Meetings 2 P.C. Items, facilities plan, sign requests Number of Joint Planning Meetings 1 Number of Zoning Reviews for Building Permits 15 Number of Land Use Permits Issued 24 Number of Zoning Review for Sign Permits 12 Number of Predevelopment/Pre Application 4 Dollar General store, Meetings Green house inquiry, Met with property owner on variance application, nursing home for Parkinson's patients Number of Misc. Planning Meetings 11 2- Management team 3- Facility committee Resource allocation Planning Commission Joint Planning Board Facility power point prep HKGI Contract review Meeting with Allis Chalmers Club regarding signs Number of Zoning Enforcement Cases 3 Stock pile removal east of Kwik Trip, Nuisance properties -2 Number of Walk -In Customers Served 382 Site Visits 317 Alan — nuisance 854 Maple — nuisance 856 Maple — nuisance 587 Franklin — site visit Sign violation inventory visits Nuisance inventory 14iRA Hutchinson Housing 8 Redevelopment Authority Regular Board Meeting Tuesday, June 19, 2012, 7:00 AM Kinutes CALL '10 ORDER: Chairman Becky Felling called the meeting; to order. Members Present: Bill Arndt, LaVonne Hansen. and LouAnn Holmquist. Staff Present: ,lean Ward and Judy Flemming. CONSIDERATION OF MINUTES OP THE: REGULAR BOARD MEETING ON MAY 15, 2012 LaVonne Hansen moved to approve the Minutes of the regular board meeting as written. Bill Arndt seconded and the motion carried unanimously. FINANCIAL REPORTS a. Bill Arndt moved to approve the City Center General Fund payments of $210.702.40 for checks 8073 to 8108 anti consideration of May 2012 City Center Financial Statements and to approve the Park Towers payments of $52,432.14 for checks 11998 to 12034 and consideration of Park Towers April 2012 Financial Statements. LonA in Holmquist secuuded and the motion carried unanimously. b. 7:30AM - 201 l Audit presented by Mark Babcock, Babcock, Langbein & Company to the Board. Mark said that the I RA is on the strong side of positive and no changes are needed. Bill Arndt moved to approve the 2011 l lutchinson IIRA Audit. LaVonne Hansen seconded and the motion carried unanimously. 4_ PARK TOWI --:RS UPDATE cv. Bill Arndt moved to setting the public hearing date at the HRA Board meeting September 21, 2101 at 7:30 A.M. for review of the 2013 Park Towers Annual Plan and 2013 Capital Fund Program. LaVonne Hansen seconded and the motion carried unanimously. b. Jean Ward presented the minor changes to the Resident Handbook. LaVonne Hansen moved to approve Resolution 02012 -6 Approval of revised Resident llandhook effective August 1, 2012. LouAnn Holmquist seconded and the motion carried unanimously. c. Bill Arndt moved to approve the Housing with Services license renewal. LouAnn Hohnquist seconded and the motion carried unanimously. d. Occupancy Update — currently there is one vacancy but it will be tilled by the end of June. c. Other —new bedbug incident. Total treatment plan cost $1050.00. f. FYI- potential application to MI IFA for a G.O. Bond Public Housing deferred loan that turns into a grant. Proposed project would be to replace the remaining large boiler with 4 smaller energy efficient ones. Estimated cost is $70,000 - $80.000. UPDA'I'B ON 400 LYNN ROAD Closing scheduled for June 22. 2012. Purchase price of $128,000. 'File HERS rating came in even better than first thought — 55. 6, 734 SOLITHVIL.W DRIVE UPDATE late mold has been removed. On June I I" we met at the house to discuss possible floor plan changes. In ,lulu, 3 anchors will be installed to the bowing basement wall. Jwm 11.20C'. Minutes Page I'of2. _. ,. 2013 CITY CENTER Bl[JDGFT DISCUSSION .1can Ward reviewed the 201 1 City Center budget with the Board. The budget reflects a 13 % increase in the cost of insurance. LaVonne Hansen moved to approve the 2013 City Center budget. LouAnn Iolmquist seconded and [tic motion carried unanimously. 8. MAXFIELD STUDY PROPOSAL ADDITIONS 114 AND H5 LouAnn Holmquist moved to approve the additions of 1-14 and I F to the Maxtield housing' study. LaiVonne Hansen seconded and the motion carried unanimously. 9. LETTf;R FROM DEED RFIGARDING APPROVAL FOR 2012 SCDP APPLICATION Only 31 out of the 73 applicants got funded. 10. CONSIDERATION OF RESOLUTION It 2012 -5 APPROVING REVISED UNDERWRITING G1IDELINES FOR MIIFA HOME IMPROVENIENT PROGRAMS LaVonne I Jansen moved to approve Resolution #2012-5 approving revised underwriting guidelines for MI IFA Home Improvement Programs. LouAnn Holmquist seconded and the motion carried unanimously. 1 L FYI- CRV APPLICATION SUBMITTED FOR $35,000 IN VALUE 6AP TO REHAB ONE FORECLOSED HOUSE FOR THE 2013 -2014 SCHOOL YEAR Bill Arndt moved to approve the CRV application t'or the rehab of one foreclosed house for the 2013- 2014 School near, LaVonne Hansen sectrnnded and the motion carried unanimously. 12. AD,IOURNMEN'F Bill Arndt moved to adjourn. There being, no other business. Chairman Becky Felling declared the meeting adjourned. Recorded by .lean Ward, IIRA Executive Director LaVonne Hansen, Secretary /Treasurer hum 1,L 'U 12 MIIWI(c, Pag,c 2 or ,