The URL can be used to link to this page

cp06-26-2012 cCouncil Workshop - River Preservation and Watershed District Discussion- 4:00 p, m. AGENDA REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, JUNE 26, 2012 1. CALL TO ORDER — 5:30 P.M. 2. INVOCATION — Peace Lutheran Church 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY 5. PUBLIC COMMENTS 6. MINUTES (a) REGULAR MEETING OF JUNE 12, 2012 Action — Motion to approve as presented 7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would otherwise ave een del to t e City Administrator. Traditionally, items are not discussed.) (a) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 14015 — A RESOLUTION GRANTING APPROVAL TO CHANGE STREET NAME FROM EAU CLAIRE STREET SE TO EAU CLAIRE AVENUE SE LOCATED IN THE SUMMERSET SECOND ADDITION PLAT 2. ORDINANCE NO. 12 -0691 — AN ORDINANCE AMENDING CHAPTER 31 OF THE HUTCHINSON CITY CODE PERTAINING TO BOARDS AND COMMISSIONS (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION FOR JULY 10, 2012) 3. ORDINANCE NO. 12 -0692 — AN ORDINANCE AMENDING CHAPTERS OF THE HUTCHINSON CITY CODE PERTAINING TO DELEGATION OF ISSUING LICENSES AND PERMITS (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION FOR JULY 10, 2012) (b) PLANNING COMMISSION ITEMS 1. CONSIDERATION OF A ONE -LOT PRELIMINARY AND FINAL PLAT OF LYNAUGH'S NORTHVIEW ADDITION SUBMITTED BY MATT AND TERRI LYNAUGH, PROPERTY OWNERS, WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 14018) 2. CONSIDERATION OF AN AMENDMENT TO THE ZONING ORDINANCE SECTION 154.064(C) AND SECTION 154.004 ALLOWING DOG DAYCARE BY CONDITIONAL USE PERMIT IN THE C -4 (FRINGE COMMERCIAL DISTRICT) AND ADDING THE DEFINITION OF DOG DAYCARE TO SECTION 154.004 REQUESTED BY ADULT TRAINING AND HABILITATION CENTER, PROPERTY OWNER, WITH FAVORABLE PLANNING CITY COUNCIL AGENDA —JUNE 26, 2012 COMMISSION RECOMMENDATION (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION OF ORDINANCE NO. 12 -0690 FOR JULY 10, 2012) 3. CONSIDERATION OF A CONDITIONAL USE PERMIT TO ALLOW CONSTRUCTION OF A 578 SQUARE FOOT ADDITION TO AN EXISTING 581 SQUARE FOOT DETACHED GARAGE LOCATED AT 529 MONROE STREET SE FOR A TOTAL GARAGE AREA OF 1159 SQUARE FEET REQUESTED BY ROGER JOHNSON, APPLICANT, WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 14020) 4. CONSIDERATION OF A CONDITIONAL USE PERMIT REQUESTED BY THE EDA TO ALLOW CONSTRUCTION OF A FARMERS MARKET STRUCTURE AND TO RELOCATE THE DEPOT IN THE I/C DISTRICT AT 25 ADAMS STREET SE WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 1402 1) (c) CONSIDERATION FOR APPROVAL OF IMPROVEMENT PROJECT CHANGE ORDERS AND SUPPLEMENTAL AGREEMENTS (d) CONSIDERATION FOR APPROVAL OF ITEMS FOR LES KOUBA PARKWAY IMPROVEMENTS PHASE 2 PROJECT (LETTING NO. 8, PROJECT N 0. 12 -09) (e) CONSIDERATION FOR APPROVAL OF ISSUING TEMPORARY LIQUOR LICENSE TO HUTCHINSON HOCKEY ASSOCIATION ON OCTOBER 20, 2012, AT HUTCHINSON CIVIC ARENA (I) CONSIDERATION FOR APPROVAL OF ISSUING TEMPORARY LIQUOR LICENSE TO SUSTAINABLE FARMING ASSOCIATION FOR THE MINNESOTA GARLIC FESTIVAL ON AUGUST 11, 2012, AT MCLEOD COUNTY FAIRGROUNDS (g) CONSIDERATION FOR APPROVAL OF ISSUING SHORT TERM 3.2 MALT LIQUOR LICENSE TO NATIONAL ALLIANCE ON MENTAL ILLNESS AT THE MCLEOD COUNTY FAIRGROUNDS ON SEPTEMBER 22, 2012 (h) CONSIDERATION FOR APPROVAL OF ISSUING TRANSIENT MERCHANT LICENSES - GERALD BREYER TO SELL FIREWORKS IN HUTCHINSON MALL PARKING LOT FROM JUNE 27 — JULY 5, 2012 - KEITH HEIKES OF FACTORY DIRECT TO HOLD FURNITURE SALE IN HUTCHINSON MALL PARKING LOT FROM JULY 25 — AUGUST 5, 2012 - RAFAEL JIMENEZ TO OPERATE AN ICE CREAM TRUCK THROUGHOUT CITY STREETS (i) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS Action — Motion to approve consent agenda 8. PUBLIC HEARINGS— 6:00 P.M. (a) CONSIDERATION OF COMMENTS AND INPUT ON THE STORM WATER POLLUTION PREVENTION PLAN (SWPPP) FOR THE CITY OF HUTCHINSON 2 CITY COUNCIL AGENDA —JUNE 26, 2012 Action — Motion to reject — Motion to approve 9. COMMUNICAIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information necessary to cra t wise o Always looking toward t e uture, not monitoring past) (a) UPDATE BY CITY OF HUTCHINSON FACILITIES COMMITTEE Action - (b) DISCUSSION AND REVIEW OF PROPOSED FIVE -YEAR CAPITAL IMPROVEMENT PLAN Action - 10. UNFINISHED BUSINESS (a) CONSIDERATION FOR APPROVAL OF DOWNTOWN ACTION PLAN CONTRACT WITH HOISINGTON KOEGLER GROUP INC. Action — Motion to reject — Motion to approve 11. NEW BUSINESS (a) CONSIDERATION OF AN AMENDMENT TO THE ZONING ORDINANCE SECTION 154.063(C) ALLOWING TATOO ESTABLISHMENTS BY CONDITIONAL USE PERMIT IN THE C -3 (CENTRAL COMMERCIAL DISTRICT) REQUESTED BY DOUGLAS MOULTON, APPLICANT, WITH PLANNING COMMISSION SPLIT VOTE (4 -1) (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION OF ORDINANCE NO. 12 -0689 FOR JULY 10, 2012) Action — Motion to reject — Motion to approve (b) CONSIDERATION OF A VARIANCE TO REDUCE FRONT AND SIDE YARD SETBACK TO ALLOW CONSTRUCTION OF AN ATTACHED GARAGE ADDITION AT 529 MONROE STREET SE REQUESTED BY ROGER JOHNSON, APPLICANT, WITH UNFAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 14019) Action — Motion to reject — Motion to approve (c) CONSIDERATION FOR APPROVAL OF TRUNK HWY 15 RETAINING WALL RECONSTRUCTION ENGINEERING SERVICES AMENDMENT (LETTING NO. 5, PROJECT NO. 12 -06) Action — Motion to reject — Motion to approve (d) CONSIDERATION OF ORDINANCE NO. 12 -0684 - AN ORDINANCE AMENDING CHAPTER 52 (WATER) OF THE CITY OF HUTCHINSON CODE OF ORDINANCES ADDING LANGUAGE IN SECTION 52.12 AND 52.13; CONNECTION REQUIRED AND PRIVATE WELLS FOR DOMESTIC USE (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION AND PUBLIC HEARING FOR JULY 24, 2012) Action — Motion to reject — Motion to approve (e) CONSIDERATION OF ORDINANCE NO. 12 -0685 - AN ORDINANCE AMENDING CHAPTER 92 (NUISANCES; HEALTH AND SANITATION) OF THE CITY OF HUTCHINSON CODE OF ORDINANCES ADDING LANGUAGE IN 92.5; THE USE OF COAL TAR -BASED SEALER CITY COUNCIL AGENDA —JUNE 26, 2012 PRODUCTS WITHIN THE CITY OF HUTCHINSON (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION AND PUBLIC HEARING FOR JULY 24, 2012) Action — Motion to reject — Motion to approve (f) CONSIDERATION FOR APPROVAL OF CITY OF HUTCHINSON POLICY 1.23- MANAGEMENT INFORMATION SYSTEMS AND CONSIDERATION FOR APPROVAL OF ABOLISHING CITY OF HUTCHINSON POLICIES 1.17 - ORGANIZATIONS - REQUESTS AND 1.21 -PETS WITHIN VETERANS MEMORIAL BASEBALL FIELD; Action — Motion to reject — Motion to approve (g) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 14022 — A RESOLUTION RELATING TO PUBLIC UTILITY REVENUE REFUNDING BONDS, SERIES 2012A; APPROVING THE AMENDMENT TO RESOLUTION NO. 13996 RELATED THERETO Action — Motion to reject — Motion to approve (h) CONSIDERATION FOR APPROVAL OF SETTING COUNCIL WORKSHOP FOR JULY 10, 2012, TO REVIEW THE 2011 AUDITED FINANCIAL STATEMENTS Action — Motion to reject — Motion to approve 12. GOVERNANCE (Purpose: to assess past organizational performance, developpolicy that guides the organization and Council the logistics of the Council. May include monitoring reports, policy development and governance process items.) (a) PIONEERLAND LIBRARY SYSTEM BOARD MINUTES FROM APRIL 19, 2012 (b) RESOURCE ALLOCATION COMMITTEE MEETING MINUTES FROM JUNE 5, 2012 (c) CITY OF HUTCHINSON FINANCIAL REPORT FOR MAY 2012 (d) CITY OF HUTCHINSON INVESTMENT REPORT FOR MAY 2012 (e) CITY OF HUTCHINSON WEED REPORT FOR MAY 2012 (f) PLANNING COMMISSION MINUTES FROM MAY 15, 2012 (g) JOINT PLANNING BOARD MINUTES FROM MAY 16, 2012 13. MISCELLANEOUS 14. ADJOURN MINUTES REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, JUNE 12, 2012 1. CALL TO ORDER — 5:30 P.M. Mayor Steve Cook called t e meeting to order. Members present were Mary Christensen, Bill Arndt and Eric Yost. Member absent was Chad Czmowski. Others present were Jeremy Carter, City Administrator and Marc Sebora, City Attorney. 2. INVOCATION — Pastor Gerhard Bode, Peace Lutheran Church, delivered the invocation. 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS DONATIONS AND COMMUNITY SERVICE TO THE CITY Council Member Arndt mentioned that Myron Johnson had passed away recently. Mr. Johnson was a former Council Member, firefighter and business owner. Mayor Cook mentioned that the City was awarded the Small City Development Grant for $175,000 for the HRA housing programs. 5. PUBLIC COMMENTS 6. MINUTES (a) REGULAR MEETING OF MAY 22, 2012 Motion by Christensen, second by Arndt, to approve the minutes as presented. Motion carried unanimously. 7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would otherwise ave een a egate to t e City Administrator. Traditionally, items are not discussed.) (a) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 14014 - RESOLUTION TO APPROVE EXECUTION OF MN /DOT AGREEMENT NO. 01239 FOR TRUNK HWY 15 RETAINING WALL RECONSTRUCTION 2. ORDINANCE NO. 12 -0687 — AN ORDINANCE SUSPENDING ENFORCEMENT OF HUTCHINSON CITY ORDINANCE 92.18 PERTAINING TO HOURS OF USE OF SOUND AMPLIFICATION EQUIPMENT FOR JAYCEE WATER CARNIVAL EVENTS ON JUNE 14 & 17, 2012 (SECOND READING AND ADOPTION) 3. ORDINANCE NO. 12 -0688 - AN ORDINANCE SUSPENDING ENFORCEMENT OF HUTCHINSON CITY ORDINANCE 92.18 PERTAINING TO HOURS OF USE OF SOUND AMPLIFICATION EQUIPMENT FOR RELAY FOR LIFE EVENT ON AUGUST 3, 2012 (SECOND READING AND ADOPTION) (b) CONSIDERATION FOR APPROVAL OF ISSUING PARADE PEDDLER'S PERMIT TO GERALD JOHNSON TO SELL NOVELTY ITEMS ALONG WATER CARNIVAL PARADE ROUTE ON JUNE 17, 2012 1,(e) CITY COUNCIL MINUTES —JUNE 12, 2012 (c) CONSIDERATION FOR APPROVAL OF ISSUING TRANSIENT MERCHANT LICENSE TO JAY MALONE MOTORS AT THE HUTCHINSON MALL PARKING LOT FROM AUGUST 10 — 20, 2012 (d) CONSIDERATION FOR APPROVAL OF ISSUING SHORT -TERM 3.2 MALT LIQUOR LICENSE TO POWER PULL NATIONALS LLC AT MCLEOD COUNTY FAIRGROUNDS ON JUNE 15 & 16, 2012 (e) CONSIDERATION FOR APPROVAL OF ISSUING SHORT -TERM GAMBLING LICENSE TO HUTCHINSON HOCKEY ASSOCIATION ON JANUARY 26, 2013, AT AMERICAN LEGION (f) CONSIDERATION FOR APPROVAL OF UPPER MIDWEST ALLIS CHALMERS CLUB EVENT SIGNAGE REQUEST (g) CONSIDERATION FOR APPROVAL OF GENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIES (h) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS Item 6(f) was pulled for separate discussion. Motion by Arndt, second by Yost, to approve consent agenda with the exception of Item 6(f). Motion carried unanimously. Item 6(f) had further discussion. Mayor Cook noted that this request is to allow signage in the right -of -way directing visitors to the Allis Chalmers (Orange Spectacular) event being held at the McLeod County Fairgrounds this year. City Attorney, Marc Sebora, noted that the Council has the authority to grant temporary signs for civic or community events. The request is to allow signage on city boulevards and in Mn/DOT right -of -way areas. The City does not have the authority to approve placement of signs in the Mn/DOT right -of -way, so the event planners would need to seek Mn/DOT's approval for that. Mayor Cook questioned whether or not granting this request is the right thing to do, considering the numerous requests made for temporary off -site signage throughout the year from various organizations. Mayor Cook suggested that staff approve the size of the signs and placement of the signs. Dan Jochum, Planning Director, presented before the Council. Mr. Jochum explained that current city code does not allow for off - premise signs and he has concerns with semi trucks pulling in with signs on the sides of them advertising events. He also suggested allowing directional signs to the Fairgrounds versus advertising the Orange Spectacular event itself. The proposal is to allow signage to be placed on Hwy 7 and Hwy 15 directing visitors to the Fairgrounds. Motion by Arndt to designate the Orange Spectacular as a civic event and allow for signage. Jeremy Carter, City Administrator, recommended tabling this item to the next meeting to allow staff to work with event coordinators to finalize their request. Motion by Arndt, second by Christensen, to table this item to June 26, 2012, Council meeting. Motion carried unanimously. 8. PUBLIC HEARINGS — 6:00 P.M. (a) ASSESSMENT HEARING AND PROJECT AWARD FOR 2012 PAVEMENT MANAGEMENT PROGRAM PHASE 1 PROJECT - LETTING NO. 3, PROJECT NO. 12 -04 6(14--) CITY COUNCIL MINUTES —JUNE 12, 2012 Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that the low bid came in from Wm. Mueller & Sons Inc. in the amount of $583,365.90 which was substantially lower than the engineer's estimate. Mr. Exner reviewed the streets included in the project which are all or portions of Ash Street NE, Oak Street NE, Maple Street NE, TH 15 Service Road #1, 1 Vh Avenue NE and Northwoods Avenue NE. The project includes roadway rehabilitation/reconstruction and utility infrastructure installations by construction of storm sewer, drain tile, watermain, sanitary sewer, surface reclamation/removal, grading, aggregate base, concrete curb and gutter, bituminous base, bituminous surfacing, restoration and appurtenances. Mr. Exner explained the assessment process and how assessments are calculated. Mr. Exner also explained the deferred assessment program available for military, disabled and senior citizens who meet income guidelines. The project, if awarded, is scheduled to begin July 9, 2012. Residents will have access to their homes throughout the project. Alan Nyman, 816 Maple Street, presented before the Council. Mr. Nyman asked which streets will be the scheduled first on the project. Mr. Exner noted that the entire project must be completed by early September, however he explained how the contractor may schedule each street. Residents will be notified throughout the project as to which streets will be worked on when. Motion by Arndt, second by Yost, to close public hearing. Shirley Zackrison, 44 11'" Avenue NE, asked about comer credit. Her residence is on the corner of 10`h and 1 li Avenue. Mr. Exner noted he will meet with Ms. Zackrison following Council action to explain the corner credit program.. Motion carried unanimously. Motion by Arndt, second by Christensen, to approve project award for 2012 Pavement Management Program Phase 1. Motion carried unanimously. 9. COMMUNICAIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information necessary to cra wise o Always looking toward t e uture, not monitoring past) 10. UNFINISHED BUSINESS 11. NEW BUSINESS (a) CONSIDERATION FOR APPROVAL OF PROJECT AWARD FOR 2012 STREET SEAL COATING PROJECT — LETTING NO. 4, PROJECT NO. 12 -05 Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that the low bid came in from Pearson Brothers with a bid of $247,000.00. Staff recommends awarding the contract to Pearson Brothers. The bid amount was slightly lower than the engineer's estimate. Pearson Brothers has worked in town previously on street seal coating projects. Motion by Arndt, second by Cook, to approve project award for 2012 Street Seal Coating Project. Motion carried unanimously. Mr. Exner noted that the project will take place between mid -June to mid - August. John Olson, Public Works Manager, noted that street sweeping will occur prior to the seal coating applications. Council Member Christensen asked that residents be notified prior to sweeping if possible to make sure vehicles are removed prior to the sweeping. (b) CONSIDERATION FOR APPROVAL OF DOWNTOWN ACTION PLAN CONTRACT WITH HOISINGTON KOEGLER GROUP INC. Dan Jochum, Planning Director, presented before the Council. Mr. Jochum recommended tabling this item to allow for some revisions to be made to the contract. This will be brought forth at the next meeting. i l5L) CITY COUNCIL MINUTES —JUNE 12, 2012 Motion by Christensen, second by Yost, to table Downtown Action Plan Contract with Hoisington Koegler Group Inc. to June 26, 2012. Motion carried unanimously. (c) CONSIDERATION FOR APPROVAL OF CITY HUTCHINSON POLICY NO. 1.08 — BOARDS, COMMISSION AND COMMITTEES -TERMS AND CITY OF HUTCHINSON POLICY NO. 1.15 — LICENSES AND PERMITS Jeremy Carter, City Administrator, presented before the Council. Mr. Carter reviewed the revised policies based on discussions held at the last Council meeting. Council Member Yost suggested having a definition of "ex- officio" within Policy 1.08. Marc Sebora, City Attorney, expressed that he felt that it would be of great benefit to clarify the role an ex- officio member plays on a City board or commission. Mr. Carter asked if the definition should be in an ordinance versus a policy only. The main purpose will be to identify that ex- officio members will be non - voting members of City boards and commissions. Ex- officio language will be added to City code. Motion by Yost, second by Christensen, to approve Policy No. 1.08 as presented and bring forth an ordinance defining ex- officio. Motion carried unanimously. Mr. Carter reviewed Policy 1.15. Most delegation of issuing various city licenses and permits have been removed from the policy to better reflect what the practice has been of staff. Mayor Cook asked if there are guidelines that could be established to ensure that applications are approved on a consistent basis. Mayor Cook expressed that he was okay with delegating the issuance of most licenses other than tobacco, liquor, peddler /solicitor /license, pawnbrokers and sexually- oriented businesses. Council Member Arndt asked that parade permits also remain with Council action and not be delegated to staff. Motion by Christensen, second by Arndt, to approve City of Hutchinson Policy Nos. 1.15 as described above. Motion carried unanimously. (d) DISCUSSION OF CREATING A NUISANCE CODE OFFICER POSITION Mayor Cook noted that following the Council workshop on the City's nuisance ordinance, he found information from the State of Washington on nuisance ordinance and code enforcement programs. Discussion was held regarding the City's nuisance ordinance and code enforcement and which departments are responsible for what actions. Advantages of having a code officer position were discussed. Discussion was held regarding what an officer's duties are and what authority he /she may have. Mayor Cook clarified that the idea with this position is to be proactive, however to enforce the obvious violations and to allow flexibility with the code enforcement officer's authority. Perhaps the position is part-time or incorporated into another current City position. Mayor Cook suggested perhaps the position could fit into the building department due to slower activity. Mr. Carter expressed that staff would like direction from Council as to whether or not they would like to see a nuisance code officer position and then let staff to determine the best structure and placement of the position. Mayor Cook suggested having the duties completed internally by current staff and then evaluate the position down the road to see if a position would need to be hired. Mr. Carter noted that current staff hours may be reduced in other areas to accommodate for code enforcement duties. Staff will conduct an analysis and bring back to Council for review. 12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the organization and Counci�e the logistics of the Council. May include monitoring reports, policy development and governance process items.) (a) FIRE DEPARTMENT MONTHLY REPORT FOR MAY 2012 (b) HUTCHINSON UTILITIES COMMISSION MINUTES FROM APRIL 25, 2012 (c) PLANNING, ZONING, BUILDING DEPARTMENT MONTHLY REPORT FOR MAY 2012 (d) PARKS, RECREATION, COMMUNITY EDUCATION BOARD MINUTES FROM APRIL 2, 2012 4 (,b,) CITY COUNCIL MINUTES — JUNE 12, 2012 13. MISCELLANEOUS Mary Christensen — Council Member Christensen spoke of stove top fire stoppers. She thought perhaps these devices could be purchased for Park Towers, Evergreen or other apartment complexes. Council member Arndt suggested having Chief Emans speak about these devices. Mayor Cook also mentioned longer -life battery smoke detectors. Council Member Christensen also asked if mosquito spraying could be done later in the week versus on Mondays. Mr. Exner and Mr. Carter mentioned that late week spraying comes at a higher price. Mr. Exner noted that the mosquito spraying contract expires this year and staff will be receiving new quotes. They will include late week spraying in their proposals to see the cost comparison. Eric Yost — Council Member Yost thanked those for kind words on his work for the City. Council Member Yost also thanked Council for taking on extra duties due to his new job out of town. Kent Exner — Mr. Exner noted that a couple of ordinances will be coming forth at the next Council meeting, those being in reference to private wells and coal tar based sealer. The first reading of the ordinances will be at the next meeting and then a public hearing and second reading will be scheduled for the second Council meeting in July. General discussion was held regarding the Trunk Hwy 15 Coalition group and the work they are doing on the Trunk Hwy 15 Corridor. Mayor Cook mentioned that the City has made first cut for grant funds for the Hwy 7 box culvert project. Staff will present next week to the legislative committee as the next phase of attempting to secure the grant funds. 14. ADJOURN Motion by Arndt, second by Christensen, to adjourn at 7:15 p.m. Motion carried unanimously. (_0 LO) RESOLUTION NO. 14015 RESOLUTION GRANTING APPROVAL TO CHANGE STREET NAME FROM EAU CLAIRE STREET S.E. TO EAU CLAIRE AVENUE S.E. LOCATED IN THE SUMMERSET SECOND ADDITION PLAT WHEREAS, the City of Hutchinson is requesting a change of street name for Eau Claire Street S.E. in the Summerset Second Addition and; WHEREAS, the street is recorded as Eau Claire Street S.E.: BE IT FURTHER RESOLVED, the street name shall be changed as follows: From — Eau Claire Street S.E. Adopted by the City Council this 26`h day of June, 2012. ATTEST: Jeremy J. Carter City Administrator To — Eau Claire Avenue S.E. Steven W. Cook Mayor i L-a-J 1 ORDINANCE NO. 12 -0691 AN ORDINANCE AMENDING CHAPTER 31 OF THE HUTCHINSON CITY CODE PERTAINING TO BOARDS AND COMMISSIONS THE CITY OF HUTCHINSON ORDAINS: § 31.20 ORGANIZATION AND APPOINTMENT. (A) All board and commission appointments authorized by ordinance or resolution shall be made by the Mayor, and each appointment confirmed by the Council. The term of each appointee shall be established and stated at the time of his or her appointment. Except for the Economic Development Authority, no board or commission member shall be appointed to more than two consecutive full terms, exclusive of the fulfullment of an unexpired term or partial term previously served, but shall again be eligible for service following a break in service of not less than one year. New appointees shall assume office on the first day of the first month following their appointment and qualification, or on the first day of the first month following the expiration of the prior term and qualification, whichever shall occur last. Provided, however, that all appointees to boards and commissions shall hold office until their successor is appointed and qualified. All vacancies shall be filled in the same manner as for an expired term, but the appointment shall be only for the unexpired term. (B) All appointed board and commission members shall serve without remuneration, but may be reimbursed for out -of- pocket expenses incurred in the performance of their duties when those expenses have been authorized by the Council before they were incurred. (C) The chair and the secretary shall be chosen from and by the board or commission membership annually to serve for one year. Provided, however, that no chair shall be elected who has not completed at least one year as a member of the board or commission. (D) Any board or commission member may be removed by a four -fifths majority vote of the Council for misfeasance, malfeasance or non- feasance in office and his or her position filled as any other vacancy. (E) Each board and commission shall hold its regular meeting at a time established by it. (F) Except as otherwise provided, this section shall apply to all boards and commissions. (G) All ex- officio members to City boards and commissions shall be non- voting members of the board or commission. § 31.21 PLANNING COMMISSION. (A) Establishment and composition. A Planning Commission is hereby established. The Planning Commission shall be composed of seven members of which six shall be residents of the city, but not members of a public body, who shall serve staggered five -year terms, and one member of the Council shall be appointed by the Mayor to serve terms expiring on March 31 of each year. The " City Attorney shall be ex- officio members. § 31.27 CITY TREE BOARD. (A) Establishment and composition. A City Tree Board is hereby established. The Board shall be composed of five members, four of whom shall serve staggered three - year terms and one of whom shall be a member of the Council and designated by the Council. The Ci4y FeresteF Natural Resource Coordinator, or equivalent position, shall serve as an ex- officio member. § 31.26 LIBRARY BOARD. A Library Board eemposed af seven fneffibers all of whom shall be residents of the 64a , and shall se e ..,..ggered th_..° year t°--~°, is hereby established. The Library Board shall consist of seven members six of whom shall be residents of the city and serve staggered three year terms and one of whom shall be a member of the Council and designated by the Council. § 31.24 PARKS, RECREATION AND COMMUNITY EDUCATION ADVISORY BOARD. (A) Establishment and composition. (1) A Parks, Recreation and Community Education Advisory Board is hereby established under the Joint Powers Agreement entered into on September 1, 1993, between the city and the Independent School District No. 423, in this county. The Board shall be composed of 43 7 representatives eensisting of ten positions from the community at large, one representative from the School Board, and one representative from the City Council. and one youth represef4afiye who s I Fffi. Adopted by the Hutchinson City Council this 10`h day of July, 2012 Steven W. Cook Mayor Jeremy J. Carter City Administrator r) b),�, ORDINANCE NO. 12 -0692 AN ORDINANCE AMENDING CHAPTERS OF THE HUTCHINSON CITY CODE PERTAINING TO DELEGATION OF ISSUING LICENSES AND PERMITS THE CITY OF HUTCHINSON ORDAINS: GAMBLING. § 114.22 REGULATIONS; LICENSING REQUIREMENTS. (A) Premises. If the organization owns or leases property for organizational activities, which may or may not include lawful gambling activities, a majority in value of that real property shall be situated within the city. If the organization owns or leases no real property except that it leases space on real property for lawful gambling activities only, those premises shall be licensed under Chapter 112 of this code for on -sale of liquor. If the organization carries on lawful gambling upon leased premises, the lease shall be in writing and for a term of at least one year, and the rental payments shall not be based upon a percentage of receipts or profits from that gambling. (B) Expenditure of profits. All profits from gambling shall be expended for a lawful purpose, and a majority of all these profits shall be expended for: (1) Persons who are residents of the city; (2) Organizations which carry on all their activities within the city; (3) Supplementing the services of the government of the city; or (4) Improving, expanding, maintaining, repairing or acquiring real property located within the city. (C) Exemptions. Statutory exemptions from licensing by the Board, whether by reason of the type of organization or number of lawful gambling events or occasions, shall require a permit from the city. Provided, however, that bingo conducted in a nursing home or a senior citizen housing project, or by a senior citizen organization, conducted as provided and exempted by statute, shall not require a permit. (D) Limitations on licenses and permits. No organization shall hold more than two licenses from the Board, or permits from the city, which authorize lawful gambling at more than two locations, whether those locations be within or without the city. Further, if a license from the Board is held by an organization, no permit shall be issued to it by the city, and if a permit from the city is held by an organization, any application to it for a license from the Board shall be disapproved by the Council. (E) Special bingo regulations. Bingo shall only be conducted by an organization which has been in existence for at least three years and has at least 30 active members, and on premises which it owns or leases. 'V (F) The Administration Department shall have the authority to grant the permits described in this section without action by the City Council. DANCE. § 114.35 LICENSE REQUIRED. It is unlawful for any person to operate a public dancing place, or to hold a public dance, without a license for that activity from the city. The Administration Department shall have the authority to grant the license described in this section without action by the City Council. In lieu of a per dance license for a specific dance, the City- Eeuneil Administration Department may grant an annual license under terms and conditions as it deems appropriate. § 114.36 LICENSE FEE. The license fee shall include the cost of providing attendance by a designated security officer or officers when required by the Chief of Police. The license fee shall be fixed and determined by the Council at the time the applieatio - is approved the annual fee schedule is approved, which fee shall also include the cost of any investigation. An annual fee may be charged for the application processing and investigation portion when license applicants contemplate numerous public dances throughout a calendar year. Any portion or all of the license fee may be waived if the Council finds that the applicant is a charitable, religious or fraternal committee, association or organization operating on a purely nonprofit basis, and all dance proceeds other than direct operating expenses are used for benevolent or charitable purposes. GARBAGE AND REFUSE HAULERS. § 117.16 LICENSE REQUIRED. No person, firm or corporation shall engage in the collecting, hauling or conveying of garbage, other refuse, mixed municipal solid waste or recyclable materials in the city unless a license has been applied for in the manner specified by this subchapter and approved by the City Eeupeil Administration Department. SHOWS AND LARGE ASSEMBLIES § 114.01 LICENSE REQUIRED. (A) It is unlawful for any person to present any public show, movie, caravan, circus, carnival, theatrical or other performance or exhibition without first having obtained a license therefor from the city. It is also unlawful for any person to promote or sponsor a large assembly, for any purpose and to which the public is invited, without first having obtained a license therefor from the city. v) 49�\ (B) For the purpose of this subchapter, the following definition shall apply unless the context clearly indicates or requires a different meaning. LARGE ASSEMBLY. A gathering, or projected gathering, of more than 300 persons at one time and at a single location. SC2 The Administration Department shall have the authority to Brant the license described in this section without action by the City Council. MASSAGE SERVICES. § 119.02 LICENSE REQUIRED It is unlawful for any person to engage in the business of keeping, conducting or operating any massage facility which is open to the public or for which any charge or fee is made or any money or thing of value is solicited or received without a license from the city. The Administration Department shall have the authority to grant the license described in this section without action by the City Council. § 119.03 LICENSE APPLICATION; RENEWAL. All initial applications shall be accompanied by a nonrefundable investigation fee in the amount set forth in the fee schedule adopted and amended by the City Council from time to time. Each application shall contain the names and addresses of the owners, lessees and operators of the proposed massage facility together with a description and location of the premises. The application shall include information as to any conviction of any crime or offense committed by anyone listed on the application together with other information as the Coil Administration Department may, from time to time, in its sole discretion, require. All applications by corporations shall include the names and addresses of all persons having a beneficial interest in the corporation. Prior to consideration of the application by the Ceufteil Administration Department, an investigation shall be made by the Building Official of all premises to be licensed and by the Police Department of all persons listed on the license application. Each license shall expire on December 31 of each year. Licenses must be renewed annually. The renewal application shall be accompanied by an annual fee as set forth in the fee schedule adopted and amended by the City Council from time to time. For a license renewal, an applicant must provide any information that is different from the initial application provided by the applicant. The Building Official or the Police Department may conduct an investigation prior to any renewal. TAXICABS. § 115.02 LICENSE REQUIRED. 9 � It is unlawful for any person to drive or operate a taxicab without a license therefor from the city. The Administration Department shall have the authority to grant the license described in this section without action by the City Council. § 115.04 INSURANCE REQUIRED. Before a taxicab license is issued by the Council Administration Department, and at all times effective during the licensed period, the licensee shall have and maintain public liability and bodily injury insurance in the amount of $100,000 for any one person and $300,000 for two or more persons injured in any one accident, as well as $10,000 property damage insurance. § 115.05 RATES. Each applicant shall file with the City Administrator, before a taxicab license is issued or renewed, a schedule of proposed maximum rates to be charged by him or her during the licensed period for which the application is made. The schedule of proposed maximum rates, or a compromise schedule thereof, shall be approved by the Council City Administrator or his designee before granting the license. This schedule shall be posted in a conspicuous place in the taxicab in full view of passengers riding therein. Nothing herein shall prevent a taxicab licensee from petitioning the Cetmeil City Administrator for review of the rates during the licensed period, and the Eeuneil City Administrator may likewise consider that petition and make new rates effective at any time. No taxicab licensee shall charge rates in excess of maximum rates approved by the Council City Administrator. § 115.06 MECHANICAL CONDITION; CERTIFICATE. Before a taxicab license is issued, the applicant shall present to the Ceutreil City Administrator, or his designee, a certificate signed by a competent and experienced mechanic showing that the taxicab conveyance is in good mechanical condition, that it is thoroughly safe for transportation of passengers and that it is in neat and clean condition. A similar certificate may be required from time to time during the licensed period. In lieu of this certificate, the Ceuneil City Administrator or his designee may accept the report of the Chief of Police relative thereto. Adopted by the Hutchinson City Council this 10`h day of July, 2012 Steven W. Cook Jeremy J. Carter Mayor City Administrator 9 °q,' 3 CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 14018 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF A ONE LOT PRELIMINARY AND FINAL PLAT APPLICATION OF LYNAUGH'S NORTHVIEW ADDITION LOCATED AT 455 AND 457 NORTHWOODS AVENUE N.E. SUBMITTED BY MATT AND TERRI LYNAUGH, PROPERTY OWNERS FACTS 1. Matt and Terri Lynaugh, property owners, have submitted a preliminary and final plat of Lynaugh's Northview Addition located at 455 and 457 Northwoods Avenue N.E., Hutchinson Minnesota; and, 2. The subject property is legally described as: Preliminary and final plat description: Lot Six (6) in Block Five (5) Hillcrest Addition and Lot Six (6) Hillcrest Second Addition and that part of Lot Seven (7) of Auditor's Plat of the South Half of Section 30 and the North Half of Section 31, Twp. 117 N., Range 29 W., described as follows, to -wit: Beginning at the Southeast corner of Lot 6, Block 5, Hillcrest Addition; thence Easterly, along the Easterly prolongation of the South line of said Block 5, a distance of 40.00 feet; thence Northerly, parallel with the East line of said Lot 6, to the intersection with the South line of Lot 6 of said Auditor's Plat; thence Westerly, along said South line, to the Northwest corner of said Lot 6, Block 5; thence Southerly, along the East line of said Lot 6, Block 5, to the point of beginning. 3. Mr. and Mrs. Lynaugh have applied to the City for a preliminary and final plat to combine two lots into one at 455 and 457 Northwoods Avenue N.E. The Planning Commission met on June 19, 2012, and held a public hearing on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request subject to the following findings and conditions: a. The applicant shall record the final plat prior to issuance of any building permits for the project. b. The proposed garage may not encroach into the drainage and utility easement that runs through the lot. c. A private 8" drainage pipe must be installed to run Northeast. d. The catch basin must remain in the driveway. e. Drainage for the property to the north must be maintained after construction of the garage. f. All drainage, grading, and engineering for the site must be approved by the Engineering Department. 5. The City Council of the City of Hutchinson reviewed the request at its meeting on June 26, 2012, and has considered the recommendation and findings of the Planning �� Findings of Fact — Resolution # 14018 Preliminary and Final plat Lynaugh's Northview Addition — 455/457 Northwoods Ave N.E. Page 2 Commission and hereby does recommend approval of the preliminary and final plat of Depot Marketplace subject to the following findings and conditions a. City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. b. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. c. The applicant shall record the final plat prior to issuance of any building permits for the project. d. The proposed garage may not encroach into the drainage and utility easement that runs through the lot. e. A private 8" drainage pipe must be installed to run Northeast. f. The catch basin must remain in the driveway. g. Drainage for the property to the north must be maintained after construction of the garage. h. All drainage, grading, and engineering for the site must be reviewed by the Engineering Department. APPLICABLE LAW 6. The preliminary and final plat request meets the following standards as required in Sections 153.35 — 153.39 and 153.50 — 153.51 of the City of Hutchinson Municipal Code. CONCLUSIONS OF THE LAW 7. The requested plat is consistent with the comprehensive plan. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to issue a preliminary and final plat of Lynaugh's Northview Addition is hereby approved. Adopted by the City Council this 26`" day of June, 2012. ATTEST: Jeremy J. Carter City Administrator Steven W. Cook Mayor `l 00) To: Hutcbinson Planning Commisshion Fro rn: Brad Emans, Dolf Moon, Dave Hun stall, Miles S-eppelt, Aaron Otboudt, Jean Ward, Judy Flemming, John Webster, John Olson, Lenny Rutledge, Kent Exner, John Paulson, Marc Sebora, Jeremy Carter,, Dan Hatt n, Dick Nagy, John Lofdahl, Dan Jo chum and Bonnie Baumetz (Persons in attendance at Planning Staff Meeting (in bold) Date: June 4, 2012, for Ju ne 19, 2012, Pla n nin g Corn m issio n Meeting ApplicatiOD-. ONE LOT PRELIMINARY AND FINAL PLAT OF LYNAUGH"S NORTIRVIEW ADDITION MATT AND TERRI LYNAUGH, PROPERTY OWNERS Applicant: MATT AND TERRI LYNAUGH., PROPERTY OWNERS PRELI.NiMARY AND FINAL PLAT - The property owners have requested a one lot preliminary and final plat to combine two lots into ono at 4 5 5 and 4 5 7 N orth woods Ave. N. E. for the con stru ct i 0 n -o f a 2 8 ' x 3 2' garage on the lot. There ji s an electrical eas-ement on the eastern edge of 515 Northwoods Avenue N'E. The easement cannot be vacated as there are s-ervices in place within the easement. The building must not be placed in the easement and the preliminary plat does indicate that the bui Iding will be along the cast edge of the easement. Preliminary and Final Plat Lynaugh's Northview Addition Planning Commission — 6 -19 -12 Page 2 GENERAL INFORMATION Existing Zoning: R -2 (Medium Density Residential) Property Location: Lot Size: Existing Land Use: Adjacent Land Use And Zoning: Comprehensive Land Use Plan: Zoning History: Applicable Regulations: Analysis and Recommendation: 455 and 457 Northwoods Ave NE 13,826 sq. ft. Residential Residential Traditional Residential Neighborhood Hillcrest Addition was platted in 1957 and the house was constructed in 1960. Sections 153.36 — 153.50, City Code Staff has reviewed the plat request and would note that the drainage issues must be addressed. The applicant has been working with the Engineering Department to ensure drainage will be adequate. All drainage and engineering requirements must meet specifications set by the Engineering Department. Staff recommends approval of the request with the following recommendations: 1. The applicant shall record the final plat prior to issuance of any building permits for the project. 2. The proposed garage may not encroach into the drainage and utility easement that runs through the lot. 3. A private 8" drainage pipe must be installed to run Northeast. 4. The catch basin must remain in the driveway. 5. Drainage for the property to the north must be maintained after construction of the garage. 6. All drainage, grading, and engineering for the site must be approved by the Engineering Department. UnJ PRELIMINARY PLAT UNAUGH'S NORTNVIEW ADDITION' RECEIVED MAY 23 1011 LEGRL DESCRIPTIONS OFRECOR000C . NO. 266069 ' 5:. I6) In BIO4 Iiw (s) ..LG.SI AXI. Lot 5:. 6) xILLULSi yLpy .apTGx City of Hutchinson .HO HI xSeRoe ] W Coto na, M un III el Satior M me (n. H »M Xdl W .4hre� }1 III ' . m_ ^• III LH i. Planning Zoning & NORTH I. 11 . 1 ..° n .n .. of n: am,. o III —ng-t In. -o the a o, eR of .1 . 5. , (..°01.11: . mm, 0III, %a, sa . Building Departments m mad e.,If III Lo He of Uo.-e y. pm ... . [ e Lot 6, nlmvc M. Lo.M Iw .I Let s e/ mblAU.1I Pl.pl: Mme: Sw,ne,, 4»q 1�. [0 1 IYV'ni to the Loi a BMY S�lo u Pm1wW eN.minip. '• rz ToI w°uL.ff' sww 1. .1 °Io ° ..c o oehho -c•• GENERIC NOTES M p90 p.19. �Y14 .(pw nr6 or . wlt -t, mTY IL -». iolu [KIk . YPpWa(° heR.,I 4.1.6 N[. -fe. .mw..n.. .. w v.n. d »u.,w , -x om» prie, �¢S.n.M1•LI ..a. m. mp..+. Lee .»M �9o�d.w w .w w ...»..nW. ve of R N Yi4 .eu .euW Mm. Yn i • `?:a::: ° 6 r.n .I epprr::q:..wura•_}W T. � ! At- '- rxsa ra .{•• LOT BONE t Lw •.�- vS Iry . ar BLOCK ONE„ s y;°' p }. 1 - •prx r— s ry —1.I .r...1 . v.. me iv»y.—t.». » w Cry. 1»-- of I.) r r» ..•.M w.^+». mr .N. rL . took I- (ilue /vn. ..... .° . ° .u°iaum .�w %..ww . m w . `oA- a. u wn ww . III .w so- et, nA wm If"' ... . .» e p w s �...»..�m. ..:M »w.sws.»nr.»nw.. wr..u.. uw ..». —1 w. »: «w:°n-t1 °. r..Im..� 11.11..,1,.1 I. rmw.r tooh n... 1111 I. w n.. » mr o.ulypnm he r.w epum =1mN »I er me m ,A..- I he aM emu w1. m1.: nfAry L.—x. I.. r*E G_ RUB 8 SRN INC. Pro(esslonal Land Surveyon GRAPHIC SCAT to .mcs om. as. e 6.mns ITof. u <.....ML m °Lwns .1. 1 sL.Le ..x.wL TI . 1i 6.l. III w. fe e MWRi LUfiwu cm�W.S nun 6x 111 w.() o ` lvn.- ttrv°rt5 IfRIT.. w .... A [ ..RI 1pf[pryRx°"LL H[[mr! 6.0H, .,HL .Lm.6 NORtNWOODB AYEM/E NE .n P ' SIpp �'r NORtNWOODB AYEM/E NE LYNAUGN'S NORTNYIEW ADDITION 1NSTRUNEIIT OF DEDICATION ..t. .,,ILm.. L« S• (6) P 8-1 Liw S) HILLCESt IDgMN ,el , nILLCRESi SELMD ADpnM IND al Tw 1 L« Svvm (]^ of hN1aPi Rol el R. SwN Hdl ,1 Svtin" ]D nH Uv Na1P Mtll of y[l4n T, ]p, 11] h. Ry ]9 N. Ets[rpp m I«lon. rsx1. P .9innnq'v Nv'" 1. < x a LaL PI.1 R 21. Ptrnl 1 .i1 . I. l wp a lth R,y OSL III Of al R. Swu I✓ ll 5, t tW _ Levi'. y.-1 N • na 11.. Fv ,I wY — 6. to Nv SauN Tv el b1 6 of wC .wE 1p a Rol. atop sLo ISwln N6 it rvNOl sOtl ll 6. 4aL 5: Nww Swlnvn:y. a nn9 Ne LeY Imv el utl b�6n BKKL 5. le Il:v vanl al [pnnYp. b . ,u It w ..I.. b atnap sa el 1• wtnn • .ir.sv reel ua rr:n•v A Lyre xt .-n L. ap•[ yn L LsI-q. mm.t ..e .u. ro.• wrr.w It uw:ma W _ wr o � m_ or- •✓,...I... «.... ✓«w«I...• III _.,r a m_., wLN_1 .1, — III. L P«,w ••. a.«w I.:. L L,ww. . v....✓. Lwlrw SURVEYORS CERTIFICATE u... s sa..amN" a""« «°"w:' w ,ri,l :. .......I:w°I «. ,. Rol .I t . am :. 1« .w«„ R,w,x • [xl.ww..« .ar.««e « «. w «, « m ,— P PIANNINC COMMISSION •r r.. <nr • II.I,...... v...ra «...u... «w v. w _ «r a _� CITY CWNCIIr /NTCHINSON. MN « « n- «. -I r «I « • _ «a m� w cr, m•.L .r w1a..wL ua..«Ia w✓er Ns wu. TAXES DEIfNQUTA y E .w ^ n««I I.wwwr v «u -w «ww III TAXES NRRENT YEAR I m.er xnry I..n w a I« Ir .. rw rr+r «•v.ro w W I, x .... R-11 RECORDER Cr 8 RECEIVED MAY 2 3 2012 City of Hutchinson Planning, Zoning & Building Departments GRAPHIC SC11E NORTH i •; IAT� � ONE BLOCK ONE _ I I I I I, I I I S ORIGINAL AE -R. Run IL SONS, INC. %_Pa Professional Land Surveyors PUBLICATION NO. ORDINANCE NO. 12 -0690 AN ORDINANCE AMENDING SECTION 154.064 (C) AND SECTION 154.004 ALLOWING DOG DAYCARE BY CONDITIONAL USE PERMIT IN THE C -4 (FRINGE COMMERCIAL DISTRICT) AND ADDING THE DEFINITION OF DOG DAYCARE TO SECTION 154.004 REQUESTED BY ADULT TRAINING AND HABILITATION CENTER THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interests of the City to amend Sections 154.004 and 154.064 (C) of the City Code to allow dog daycare facilities in the C -4 District as follows: 154.004 DEFINITIONS. DOG DAYCARE. The boarding and regular care for does during daytime hours (no holidays or weekends) with indoor and outdoor enclosed kennel runs. There would be no more than 12 does on the Property at any one time. 154.064 C -4, FRINGE COMMERCIAL DISTRICT. (C) Conditional permitted uses. (1) Permitted uses listed in the C -2 district but not including used car, farm machinery, marine or manufactured home sales; (2) Commercial parking structures; (3) Churches and houses of worship and related facilities; (4) Storage units; and (5) Tattoo establishments and adult - oriented businesses. (6) Towing company offices with fenced impound lots, subject to providing a completely fenced and screened enclosure. Fences must be a minimum of six feet high and constructed of wood or equivalent materials. (7) Doe Daycare EFFECTIVE DATE OF ORDINANCE. This ordinance shall take effect upon is adoption and publication. Adopted by the City Council this 10`h day of July, 2012. Attest: Jeremy J. Carter Steven W. Cook City Administrator Mayor `)(1�1) 31 DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Brad Emans, Dolf Moon, Dave Hunstad, Miles Seppelt, Aaron Othoudt, Jean Ward, Judy Flemming, John Webster, John Olson, Lenny Rutledge, Kent Exner, John Paulson, Marc Sebora, Jeremy Carter, Dan Hatten, Dick Nagy, John Lofdahl, Dan Jochum and Bonnie Baumetz (Persons in attendance at Planning Staff Meeting (in bold) Date: June 4, 2012, for June 19, 2012, Planning Commission Meeting Application: AN AMENDMENT TO THE ZONING ORDINANCE SECTION 154.064 (C) AND SECTION 154.004 ALLOWING DOG DAYCARE BY CONDITIONAL USE PERMIT IN THE C -4 (FRINGE COMMERCIAL DISTRICT) AND ADDING THE DEFINITION OF DOG DAYCARE TO SECTION 154.004 Applicant: ADULT TRAINING AND HABILITATION CENTER, APPLICANT AMENDMENT TO THE ZONING ORDINANCE The applicant, Adult Training and Habilitation, is requesting an amendment to the Zoning Ordinance to allow dog daycare services by conditional use permit in the C -4 (Fringe Commercial) district. The business would be housed in a building owned by Dr. John Froning at 405 California St. S.W. which was a veterinary clinic. The definition the applicant proposes for a dog daycare is: "The boarding and regular care for dogs during daytime hours (no holidays or weekends) inside a structure with enclosed runs. There would be no more than 12 dogs on the property, including outside runs, at any one time." Proposed Amendment: The ordinance amendment proposed by the applicant is to add " Dog daycare" to the conditionally permitted uses and a definition of dog daycare to the Zoning Ordinance. Draft ordinance language is as follows: 154.004 DEFINITIONS. DOG DAYCARE. The boarding and regular care for does during daytime hours (no holidays or weekends) inside a structure with enclosed runs. There would be no more than 12 does on the property, including outside runs, at any one time. 154.064 C -4, FRINGE COMMERCIAL DISTRICT. (C) Conditional permitted uses. (1) Permitted uses listed in the C -2 district but not including used car, farm machinery, marine or manufactured home sales; (2) Commercial parking structures; (3) Churches and houses of worship and related facilities; Ordinance Amendment Section 154.004 and 154.064 —Dog Daycare Planning Commission —June 19, 2012 Page 2 (4) Storage units; and (5) Tattoo establishments and adult- oriented businesses. (6) Towing company offices with fenced impound lots, subject to providing a completely fenced and screened enclosure. Fences must be a minimum of six feet high and constructed of wood or equivalent materials. (7) Dog Daycare Analysis: In reviewing the proposed amendment, the Commission should consider the proposed use with the purpose of the zoning district. The purpose of the C -4 (Fringe Commercial District) is: "The C -4 commercial district is intended to provide one or more areas for the grouping of general retail sales establishments, offices and services which offer convenient shopping facilities for city residents and the surrounding area. C -4 district provisions and boundaries are established to promote compatible land use relationships among diverse types of uses and encourage well - planned development or expansion in accord with the city's Comprehensive Plan. Only those uses which substantially interfere with the overall function of the general commercial area will be excluded." The proposed ordinance change was presented at the June 4'" Planning Staff meeting to add "Dog daycare" to the C -4 zoning district as a conditionally permitted use. After discussing the item, staff recommended approval of the request with the recommendations that the hours of operation be 7 a.m. — 10 p.m. with no overnight kenneling and provide a definition of outside runs. Staff also felt it was important to note that this request was recommended for approval because the lot size in the C -4 district are larger and can more easily accommodate a use such as this as compared the C -3 zoning district which is mostly located downtown and features a much denser development pattern. This is important because an ordinance amendment to the C -3 district for a dog daycare was recently recommended for denial by staff because of incompatible land uses due to the dense nature of downtown. Conclusion: A draft ordinance is attached for the public hearing and for the Planning Commission's review. Based upon the discussion and direction from the Planning Commission, staff will prepare a resolution adopting findings of fact for the ordinance amendment. U'o ) CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 14020 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF CONDITIONAL USE PERMIT TO ALLOW CONSTRUCTION OF A 578 SQ. FT. ADDITION TO AN EXISTING 581 SQ. FT. DETACHED GARAGE LOCATED AT 529 MONROE ST. S.E. FOR A TOTAL GARAGE AREA OF 1,159 SQ. FT. REQUESTED BY ROGER JOHNSON, APPLICANT FACTS 1. Roger Johnson, applicant, has submitted a conditional use permit request to allow construction of a 578 sq. ft. addition to an existing 581 sq. ft. detached garage located at 529 Monroe St. S.E., Hutchinson Minnesota, for a total garage area of 1,159 sq. ft.; and, 2. The proposed property is legally described as: Lot 10, Block 62, South Half City of Hutchinson 3. The Planning Commission met on June 19, 2012, and held a public hearing on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the conditional use permit request. 4. The City Council of the City of Hutchinson reviewed the request at its meeting on June 26, 2012, and has considered the recommendation and findings of the Planning Commission and recommends approval with the following recommendations: a. City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. b. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. c. There may be only one access to the property off of Monroe St. d. The driveway must be constructed of an approved surface and meet the required driveway setback. e. Drainage cannot compound existing drainage problems on neighboring properties. APPLICABLE LAW 5. The conditional use permit request meets the standards of Section 154. 026 (C) in the City Code. CONCLUSIONS OF THE LAW 6. The requested conditional use permit is consistent with the City Code. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to issue a conditional use permit Roger Johnson to allow construction of detached garage addition for a total square footage of 1,159 sq. ft. is hereby approved Adopted by the City Council this 26'h day of June, 2012. ATTEST: Jeremy J. Carter City Administrator Steven W. Cook Mayor 0 3 DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Brad Emans, Dolf Moon, Dave Hunstad, Miles Seppelt, Aaron Othoudt, Jean Ward, Judy Flemming, John Webster, John Olson, Lenny Rutledge, Kent Exner, John Paulson, Marc Sebora, Jeremy Carter, Dan Hatten, Dick Nagy, John Lofdahl, Dan Jochum and Bonnie Baumetz (Persons in attendance at Planning Staff Meeting (in bold) Date: June 12, 2012, for June 19, 2012, Planning Commission Meeting Application: CONDITIONAL USE PERMIT TO ALLOW CONSTRUCTION OF A 578 SQ. FT. ADDITION TO AN EXISTING 581 SQ. FT. DETACHED GARAGE LOCATED AT 529 MONROE ST. S.E. FOR A TOTAL GARAGE AREA OF 1,159 SQ. FT. Applicant: ROGER JOHNSON, APPLICANT DONNA JOHNSON, PROPERTY OWNER CONDITIONAL USE PERMIT — Roger Johnson, applicant, is requesting a conditional use permit to allow a 578 sq. ft. addition to an existing 581 sq. ft. detached garage for a total garage area of 1,159 sq. ft. The maximum square footage for a detached garage is 1,000 sq. ft. Garages over 1,000 sq. ft. require a conditional use permit. There are two detached garages on the property and he is requesting to remove the older and smaller building and add onto the remaining garage to use as a workshop and storage of equipment for his home based business, which is copy machine repair business. The proposed building meets the required setbacks. Conditional use permits must meet the following conditions for approval as noted in Section 154.70 of the Zoning Ordinance: (a)The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b)The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c)The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. Y1(1)3 Conditional Use Permit 529 Monroe St SE — Garage Addition Pla nnin g Corn m ission — 6-19-12 Page 2 Existing Zoning: R-2 (Medium Density Residential) Property Location! 529 Monroe St. S.E. Lot Size, 66* x 132(8712 sq. ft.) Existing Land Use: Residential Adjacent Land Use And Zoning: R-2 (Medium Density Residential) Comprehensive Land Use Plan: Traditional Residcntlal NcIghborhood on an History,, The most recent detaclied garage was constructed in 1988. There were no commentq on the building permit regarding rernova] of the existing older garage Applicable Regul .boll si Section 154.026 (C) 'Im?) Conditional Use Permit 529 Monroe St SE — Garage Addition Planning Commission — 6 -19 -12 Page 3 Analysis and Recommendation: Staff believes that the proposed application is an appropriate use for this zoning district. However, staff had concerns regarding drainage on this lot. Approval of a conditional use permit (CUP) is required in order to allow construction of an accessory building or garage per single family home shall exceed 1,000 square feet of floor area. A CUP shall be granted only if evidence is presented to establish the following: (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. The proposal was reviewed at the June 4th, 2012, staff meeting. Staff finds that the request would meet the requirements of granting a conditional use permit (Section 154.170) and recommends approval subject to the findings and conditions listed in the draft Resolution, including these specific conditions: 1. City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 2. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. 3. There may be only one access to the property off of Monroe St. 4. The driveway must be constructed of an approved surface and meet the required driveway setback. 5. Drainage cannot compound existing drainage problems on neighboring properties. cb\ J CERTIFICATE OF SURVEY FOR ROGER JOHNSON Lot Ten ( 10) in Block Sixty —two (62) in the Townsite of Hutchinson, South Half, McLeod County, Minnesota. LOT AREA • 8712 Square Feet Existing House Footprint Area 756 Sq Ft Existing Garage Footprint Area 581 Sq Ft Proposed Garage Addition Area 576 Sq Ft Proposed Attached Garage Addition Area - 530 Sq Ft Proposed Driveway as shown - 513 Sq Ft Proposed Deck a Slags as shown - 112 Sq Ft Existing concrete surface - 72 Sq Ff NRECE IVED MA.. ; Ci y of hutchin;on Planning, ?omng n wilding Departments O /0 20 40 scale in feet • Denotes Iron monument round NO Denotes Yon monument sal N�NS� Denotes concrete surface N��c i 16.5 House No 523 I II NPR I i 4 TN i j CJOU BLOCK 62 i % —� Gravel W 2< 1 24.1 W E iamp i N.1 St. a. Iro e. rwwewd) I 'YY^ F" N - Exiaina I PsFARMsr Wool fi BA ♦� Haaa. No 529 ADDITION WO eA cc 10 1 d O ` v PROPOSE DRrvE Hg PROPOSED ATTACHED 1 " yf oad Fence On I get BYw f i , f 132.00 ____I :.•r Haa.. Ne 53y 9 w her why car 111, the, this Survey, Plan or I J Report was p,.p.,.d wy me or under my direct —J i r� .up.avlHOn and that 1 am a duly I(closed Q I Land surveyor under the Iowa of the State of kiln.... to. `J / 16.5 1 Dates V-7 L11. No. CERTIFICATE OF SURVEY FOR ROGER JOHNSON Lot Ten ( 10) in Block Sixty —two (62) in the Townsite of Hutchinson, South Half, McLeod County, Minnesota. LOT AREA • 8712 Square Feet Existing House Footprint Area 756 Sq Ft Existing Garage Footprint Area 581 Sq Ft Proposed Garage Addition Area 576 Sq Ft Proposed Attached Garage Addition Area - 530 Sq Ft Proposed Driveway as shown - 513 Sq Ft Proposed Deck a Slags as shown - 112 Sq Ft Existing concrete surface - 72 Sq Ff NRECE IVED MA.. ; Ci y of hutchin;on Planning, ?omng n wilding Departments O /0 20 40 scale in feet • Denotes Iron monument round NO Denotes Yon monument sal N�NS� Denotes concrete surface N��c i 06ISMah Output P�1 -w ip Ao ,s< It A'67 iTcl` t q ;F" if r IN ,,. `6�3 http: / /gis.logis.org /I.O(iIS iArcIMS /ims?ServiceName =hu LOCifSMap OVSDftK('IicntVe... 6/4/2013 1 IolI ip Ao ,s< It A'67 iTcl` t q ;F" if r IN ,,. `6�3 http: / /gis.logis.org /I.O(iIS iArcIMS /ims?ServiceName =hu LOCifSMap OVSDftK('IicntVe... 6/4/2013 1 CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 14021 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF CONDITIONAL USE PERMIT TO ALLOW CONSTRUCTION OF A FARMERS MARKET STRUCTURE AND TO RELOCATE THE DEPOT IN THE I/C DISTRICT AT 25 ADAMS ST. S.E. FACTS I. Miles Seppelt, Economic Development Authority, applicant, has submitted a conditional use permit request to allow construction of a Farmers Market Pavilion and relocate the existing Depot building on the same lot located in the l/C (Industrial /Commercial) District and, 2. The proposed property is legally described as: Lot 1 through Lot 5, inclusive, Lot 9 and Lot 10, all in Block 5, South Half of Hutchinson, according to the recorded plat thereof. Also that part of Lot 8 or said Block 5 lying north of a line described as follows: Commencing at the southwest comer of Lot 7 of said Block 5; thence northerly, along the west lines of said Lot 7 and said Lot 8 a distance of 93.25 feet to the beginning of the line to be described; thence easterly, to a point on the east line of said Lot 8 a distance of 93.25 feet north of the southeast corner of said Lot 7 and said line there terminating. 3. The Planning Commission met on June 19, 2012, and held a public hearing on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the conditional use permit request. 4. The City Council of the City of Hutchinson reviewed the request at its meeting on June 26, 2012, and has considered the recommendation and findings of the Planning Commission and recommends approval with the following recommendations: a. City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. b. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. c. Any additional needs for off - street parking shall be accommodated in the City owned parking lot on the South side of Evergreen Apartments or with a written agreement with any adjacent private parking lots. APPLICABLE LAW 5. The conditional use permit request meets the standards of Section 154.70 in the City Code. CONCLUSIONS OF THE LAW 6. The requested conditional use permit is consistent with the City Code. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to issue a conditional use permit to Miles Seppelt, EDA, to allow construction of a Farmers Market Pavilion and relocate the existing Depot building located at 25 Adams St. S.E. is hereby approved. Adopted by the City Council this 26" day of June, 2012. ATTEST: Jeremy J. Carter City Administrator Steven W. Cook Mayor -1 /'��Li DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From Brad Emans, Dolf Moon, Dave Hujistad, Miles Seppelt, A-aron Othoudt, Jean Ward, Judy Flemming, John Webster, John Olson, Lenny Rutledge, Kent Exner, John Paulson, Marc Sebra, Jeremy Carter, Dan Hatten, Dick Nagy, John Lofdahl, Dan Jochum and lRonnime Batimetz (Persons in attendance at Planning Staff Meeting in bold) Date: June 12, 2012, for June 19, 2012, Planning Commission Meeting Application: CONDITIONAL USE PERMIT REQUESTED BY T11E EDA TO ALLOW CONSTRUCTION OF A FARMERS MARKET STRUCTURE AND TO RELOCATE THE DEPOT IN THE I/C DISTRICT AT 25 ADAMS ST. S.E. Applicant- CITY OF HUT HI ECONOMIC DEVELOPMENT AUTHORITY CONDITIONAL USE PERMIT — The EDA is requcs tin g a conditional use pern-ilt to allow cionstruction of the Farmers Market strueWre and relocate the depot building at 25 Adams S.t. S. E. in the 11C (Industrial/Commercial) district. There are no pennitted pfincipal uses in the Industrial/Commercial district. A conditional use Permit is required for a chaagc of use. CondlGional use permits must meet conditions for approval as noted in Section 154.70 of the Zoning Ordi*nancev Conditional Use Permit Farmers Market Pavilion in I/C district Planning Commission — 6/19/12 Page 2 Existing Zoning: Property Location: Lot Size: Existing Land Use: Adjacent Land Use And Zoning: Comprehensive Land Use Plan: Zoning History: Applicable Regulations: Analysis and Recommendation: GENERAL INFORMATION I/C (Industrial Commercial) Adams Street S.E. 1.5 acres Railroad Depot site I/C (Industrial Commercial) and R -2 (Medium Density Residential) Traditional Residential Neighborhood A site plan for the Depot redevelopment and Farmer's Market was approved January 24, 2012 and a one lot plat of Depot Marketplace was approved March 27, 2012. Section 154.066 Staff believes that the proposed application is an appropriate use for this zoning district. Approval of a conditional use permit (CUP) is required in order to allow a change of use in the Industrial /Commercial district. A CUP shall be granted only if evidence is presented to establish the following: (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. The proposal was reviewed at the June 4th, 2012, staff meeting. Staff finds that the request would meet the requirements of granting a conditional use permit (Section 154.170) and recommends approval subject to the findings and conditions listed in the draft Resolution, including these specific conditions: 1. City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 2. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. -1' ,6)q Conditional Use Permit Farmers Market Pavilion in I/C district Planning Commission — 6/19/12 Page 3 Any additional needs for off - street parking shall be accommodated in the City owned parking lot on the South side of Evergreen Apartments or with a written agreement with any adjacent private parking lots. -� M`-i TO: Mayor & City Council FROM: Kent Exner, DPW /City Engineer RE: Consideration of Improvement Project Change Orders & Supplemental Agreements DATE: 06/26/2012 As construction has proceeded on the below listed projects there has been additional work, project scope revisions, and/or construction staging changes. The items specified below have been identified and deemed necessary to satisfactorily complete the projects. The following Change Orders are proposed as noted: • Change Order No. 4 —Letting No. 1/Project No. I1 -02 —School Rd NW This Change Order addresses the documentation ofMn1DOT Work Order No. 7pertaining to pedestrian ramp corrections. Due to changing ADA requirements for Pedestrian Ramps on trails, the curb and gutter sections and pedestrian ramps partially installed needed to be replaced with thee approved size. The additional work results in an increase to the contract in the amount of$12,711.56 • Supplemental Agreement No. 4 — Letting No. I/Project No. 11 -02 — School Rd NW This Supplemental Agreement addresses the reduction of Solid Line White -Epoxy pavement markings and removal of Pavement markings for parking and crosswalk This revision results in an increase to the contract in the amount of $1, 714.02. • Supplemental Agreement No. l — Letting No. I/Project No. 12 -01 — 5th Avenue NW This Supplemental Agreement addressed the testing of the specified density for trench excavation by Nucular Testing Method. This revision results in no additional cost to the project. We recommend that the attached project Change Orders be approved. cc: Jeremy Carter, City Administrator `l CC) HUTCHINSON CITY CENTER !� ENGINEERING DEPARTMENT 111 HASSAN STREET SE, HUTCINSON MN 55350 PHONE: 320-234-4209 FAX: 320-234-4240 LETTING NO. 1 - PROJECT NO. 11 -01 Dated: 06/04/2012 CHANGE ORDER NO. 4 Page 1 of 1 Pr °jest Location: School Road NW CONTRACTOR: Wm Mueller & Soria Inc, 831 Park Ave, P O Box 247, Hamburg MN 56339 Contract Amount $1,417,670.48 Completion Date: 09/30/2011 Revised Completion Date: 05/31/2012 Description of Change: This Change Order addresses the documentation of MnDOT Work Order No. 7 that pertains to pedestrian ramp corrections. Due to changing ADA requirements for Pedestrian Ramps on trails, the curb and gutter sections and pedestrian ramps partially installed needed to be replaced with the approved size. This additional work results in an increase to the contract in the amount of $9,185.79. See attached Work Order No. 7. Item No. Spec. Ref. Item Name INCREASE ITEMS: Unit 4uantity r Unit Price Amount 2104.401 REMOVE CURB AND GUTTER LF 176 $6.75 $1,165.9 2531.501 CURB AND GUTTER LF 176 F$23.00 $4,041.1 2104.503 REMOVE SIDWALK SF 379 $0.80 $303.2 2521.608 SIDEWALK SF 379 $4.32 $1,637.2 2104.503 REMOVE CROSSGUTTER SF 42 $15.001 $630.0 2531.604 CROSSGUTTER SY 5 $50.00 $235.0 2531.602 PEDESTRIAN RAMP - EXTRA DOMES /CONCRETE EA 9 $520.00 $4,680.0 TOTAL INCREASE ITEMS $12,712.6 NET INCREASE $12,712.56 In accordance with the Contract and Specifications, the contract amount shall be adjusted in the amount of $12.712.56 (add)I(deduct). An extension of - - -- days shall be allowed for completion. ORIGINAL PREVIOUS ADDITIONSIDEDUCTIONS THIS ADDITION/DEDUCTION CONTRACT AMOUNT TOTAL $1,417,670.48 $21,947.52 $12,712.56 $1,452,330.58 Approved: pproved: Contractor - Wm Mueller & Sons Inc Dated: City of Hutchinson - Mayor: Steven W Cook Dated: 06/16/2012 Approved: pproved: City of Hutchinson - City Engineer: Kent Exner Dated: City of Hutchinson - City Administrator: Jeremy J Carter Dated: 06126/2012 STATE AID FOR LOCAL TRANSPORTATION WORK ORDER FOR MINOR EXTRA WORK SP 133- 117 -013 Minn. Proj. No. Project Location School Rd , Hutchinson Local Agency City of Hutchinson Contractor Wm Mueller & Sons Address /City /State /Zip 111 Hassan St SE/Hutchinson /Mn /55350 Total Work Order Amount $ 12,712.56 Rev .July 2010 Page 1 of 2 ( ) WO No. 7 Local Project No. L1 P11 -01 Contract No. L1 P11 -01 In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the work as altered by the following provisions. Due to changing ADA requirements for Pedestrian Ramps on trails, the Curb & Gutter sections and Ped Ramps partially installed needed to be replaced with the approved size. (Describe work and justification for work order. See sample language at http llwww dot state mn uslstateaid/ ProiDetivldcp MorkOrderSamoleLanauape docl Estimate Of Cost: (Include any increases or decreases in contract items, any negotiated or force account items.) "Group/Funding ',,. + or— + or— Category Item No. Description Unit Unit Price Quantity Amount $ 001 Rem C & Roadway 2104.501 Gutter Lf $6.75 175.7 $1,185.98 001 Roadway 2531.501 C & Gutter Lf $23.00 175.7 $4,041.10 001 Roadway 2104.503 Rem S/W Sf $0.80 379 $303.20 001 .. Roadway 2521.608 S/Walk Sf $4.32 379 $1,637.28 Rem 001 Roadway 2104.503 001 Roadway 2531.604 Cross- Gutter Sf Cross- Gutter Sq Yd $15.00 42 $630.00 $50 4.7 $235.00 Ped Ramp — Extra 001 domes /Co Roadway 2531.602 ncrete Ea $520.00 9 $4,680.0 Net Change this Work Order $12,712.56 "GrouplFunding category is required for Federal Aid projects Due to this change, the contract time: (check one) ( X ) Is NOT changed ( ) May be revised as provided in Mn /DOT Specification 1806 9 Lc� STATE AID FOR LOCAL TRANSPORTATION WORK ORDER FOR MINOR EXTRA WORK Rev .July 2010 Page 2 of 2 ( ) Is Increased by Working Days ( ) Is Increased by Calendar Days ( ) Is Decreased by Working Days ( ) Is Decreased by Calendar Days Approved by Project Engineer: _�•. Date: Print Name: _Kent Exner Phone: Approved by Contractor. `l� /2 �1 % Date: l 4Z'%� Print Name: _Brad Droege hkoo , G� Phone: lLl� Distribution: Project Engineer (Original), Contractor (copy), DSAE (copy for funding review) DSAE Portion: The State of Minnesota is not a participant in this contract. Signature by the District State Aid Engineer is for FUNDING PURPOSES ONLY and for compliance with State and Federal Aid Rules /Policy. Eligibility does not guarantee funds will be available. This work is eligible for: _ Federal Funding _ State Aid Funding _ Local funds District State Aid Engineer: Date: C) (C-) STATE AID FOR LOCAL TRANSPORTATION SUPPLEMENTAL AGREEMENT City/County of City of Hutchinson Supplemental Agreement No. 4 Nov 2007 FEDERAL PROJECT NO. STATE PROJECT NO. SAP 133- 117 -013 LOCAL PROJECT NO. Letting No. 1 /Project No. 11 -01 CONTRACT NO. L1 P11 -01 CONTRACTOR NAME AND ADDRESS Wm Mueller & Sons, Inc. 831 Park Avenue, O Box 247 Hamburg, MN 55333 9 LOCATION OF WORK School Road NW from TH 7 to Golf Course Road TOTAL SUPPLEMENTAL AGREEMENT AMOUNT $1,714.02 This Contract is between the Local Government Entity and Contractor as follows: WHEREAS: This Contract provides for, among other thins, improvement of School Road NW from TH 7/22 to Goff Course Road NW by roadway reconstruction, curb and gutter, draintile installation, bituminous /concrete surfacing, stormwater /drainage improvements, water distribution /sanitary sewer repairs/upgrades, street lighting, trail/sidewalks, landscaping, restoration and appurtenances; and WHEREAS: This Contract called for 2937' of 4" Solid Line White -Epoxy Stripe for turn lanes and parking line: and WHEREAS: The City has requested a quantity reduction of 2771' of 4" Solid Line White- Epoxy, resulting in a revised total of 166' of 4" Solid Line White- Epoxy; and WHEREAS: Due to the 4" Solid Line White for parking being deleted, some areas of 4" Double Solid Line Yellow -Epoxy (center line) will be removed to allow better traffic flow. In addition 2 Temporary Crosswalks will be removed; and WHEREAS: The Engineer and the Contractor have agreed to this change and costs. NOW, THEREFORE, IT IS HEREBY MUTUALLY AGREED AND UNDERSTOOD THAT: 1) Additional - Item No. 2021.501 - Mobilization - LS - 1 @ $825.00 2) Additional - Item No. 2102.501 - Pavement Marking Removal - SF - 270 @ $2.00 3) Additional - Item No. 2102.502 - Pavement Marking Removal - LF - 230 @ $0.84 4) Contract time will not be affected as a result of this agreement except as may be provided by MnDOT Specifications 1806. 5) The Contractor will not make claim of any kind or character whatsoever for any other costs or expenses which he may have incurred or which he may hereafter incur in performing the work and furnishing the materials required by this Agreement. COST BREAKDOWN Item No. I Item Unit Unit Price Quantity Amount Funding Category No. 001 2021.501 MOBILIZATION LUMP SUM $825.00 1 $825.00 2102.501 PAVEMENT MARKING REMOVAL SQ FT $2.00 270 $540.00 2102.502 PAVEMENT MARKING REMOVAL LIN FT $0.84 230 $193.20 3882.100 CONTRACTOR 10% ALLOWANCE LUMP SUM L $155.821 1 $155.82 Funding Category No. 001 Total: $7,774.02 Supplemental Agreement No. 4 Total: $1,714.02 Approved By Project Engineer: Kent Exner Approved By Contractor: Wm Mueller & Sons, Inc. Signed Signed Date: Phone: (320) 234 -4212 Date: Phone: (952) 467 -2720 Original to Project Engineer; Copy to Contractor Once contract has been fully executed, forward a copy to DSAE for funding review: The State of Minnesota Is not a participant in this contract; signing by the District State Aid Engineer is for FUNDING PURPOSES ONLY. Reviewed for compliance with State and Federal Aid Rules /Policy. Eligibility does not guarantee funds will be available. This project is eligible for: Federal Funding State Aid Funding Local funds District State Aid Engineer: Date: Letting No. 1/Project No. 11 -01 - SAP 133 - 117 -013 - Page 1 of 1 STATE AID FOR LOCAL TRANSPORTATION SUPPLEMENTAL AGREEMENT City/County of City of Hutchinson Supplemental Agreement No. 1 Nov 2007 FEDERAL PROJECT NO. STATE PROJECT NO. LOCAL PROJECT NO. CONTRACT NO. I SAP 133 - 128 -002 LIP12 -01 L1P12 -01 CONTRACTOR NAME AND ADDRESS LOCATION OF WORK Hjerpe Contracting Inc 5th Avenue NW from Kouwe St NW to TH15 TOTAL SUPPLEMENTAL AGREEMENT AMOUNT $0.00 16246 Hwy 15 S Hutchinson, MN 55350 This Contract is between the Local Government Entity and Contractor as follows: WHEREAS: This Contract provides for, among other things, improvement of 5th Avenue NW from Kouwe St NW to TH15 by roadway reconstruction, curb and gutter, draintile installation, bituminous /concrete surfacing, stormwater /drainage, water distribution, sanitary sewer, street lighting, trails /sidewalks, landscaping, restoration and appurtenances; and WHEREAS: Document 0820, Section 2600.3 Trench Excavation and Backfill/Surface Restoration provided that Trench Backfill Type "B" is required 95% of specified density from the pipe engagement zone to 3' below finished surface: and WHEREAS: The Engineer has recommended that the specified density for trench excavation be tested by Nucular Testing Method. NOW, THEREFORE, IT IS HEREBY MUTUALLY AGREED AND UNDERSTOOD THAT: 1) Testing of specified density for Utility Trench Backfill shall be accompanied by Nucular Testing. 2) There will be no change in contract unit prices as a result of this agreement. 3) Contract time will not be affected as a result of this agreement except as may be provided by MnDOT Specification 1806. 4) The Contractor will not make claim of any kind or character whatsoever for any other costs or expenses which he may have incurred or which he may hereafter incur in performing the work and furnishing the materials required by this Agreement. COST BREAKDOWN There are no items associated with this Supplemental Agreement. ' Funding category is required for federal projects. Approved By Project Engineer: Kent Exner Approved By Contractor: Hjerpe Contracting Inc Signed Signed Date: Phone: (320) 2344212 Date: Phone: 234 -8305 Original to Project Engineer; Copy to Contractor Once contract has been fully executed, forward a copy to DSAE for funding review: The State of Minnesota is not a participant in this contract; signing by the District State Aid Engineer is for FUNDING PURPOSES ONLY. Reviewed for compliance with State and Federal Aid Rules /Policy. Eligibility does not guarantee funds will be available. This project is eligible for: Federal Funding State Aid Funding Local funds District State Aid Engineer: Date: Letting No. 1/Project No. 11 -01 -SAP 133- 117 -013 -Page 1 of 1 r_ TO: Mayor & City Council FROM: Kent Exner, DPW /City Engineer RE: Consideration for Approval of Items for Les Kouba Parkway Improvements Phase 2 Project (Letting No. 8/Project No. 12 -09) DATE: June 26, 2012 Per recent input from the Resource Allocation Committee, City staff requests that the City Council approve the appropriate Resolutions to set a Public Hearing for the above referenced project at their July 10'" meeting. We recommend that the attached Resolutions be approved. cc: Jeremy Carter, City Administrator C) LJ J RESOLUTION NO. 14016 RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT LETTING NO. 8 PROJECT NO. 12 -09 WHEREAS, it is proposed to improve: Les Kouba Parkway NW (Montana to Lind) and Lind Street NW (Les Kouba Pkwy to 3rd Ave) roadway construction and utility infrastructure installations by construction of storm sewer, drain tile, reclamation /removals, grading, aggregate base, concrete curb and gutter, bituminous base, bituminous surfacing, street lighting, landscaping, restoration and appurtenances; and WHEREAS, it is proposed to fund all or a portion of the cost of the improvement with City bonds, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the proposed improvement, called Letting No. 8 /Project No. 12 -09, be referred to the Engineer for study and that that person is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is necessary, cost - effective, and feasible; whether it should best be made as proposed or in connection with some other improvement; the estimated cost of the improvement as recommended; and a description of the methodology used to calculate individual assessments for affected parcels. Adopted by the Council this 26th day of June 2012. Mayor: Steven W. Cook City Administrator: Jeremy J. Carter V� w) HUTCHINSON PUBLIC WORKS/ENGINEERING DEPARTMENT" Hutchinson City Center/1 I I Hassan St SE/Hutchinson MN 55350 - 25221320- 23"209/FAX 320 -234 -4240 ENGINEERING REPORT & FEASIBILITY STUDY TO: Mayor and City Council FROM: Kent Exner, DPW /City Engineer DATE: June 26, 2012 SUBJECT: Letting No. 8 /Project No. 12 -09 I have studied the following proposed improvements and find that the proposed project is feasible and recommend it be constructed: 1-8/P12 -09 Les Kouba Parkway NW (Montana to Lind) and Lind Street NW (Les Kouba Pkwy to 3rd Ave); roadway construction and utility infrastructure installations by construction of storm sewer, drain tile, reclamation /removals, grading, aggregate base, concrete curb and gutter, bituminous base, bituminous surfacing, bituminous trail, street lighting, landscaping, restoration and appurtenances. ESTIMATED COST TOTAL Constntttion Cost 5400 En ineerin . "0,090 Adminls#atlort $ZkOX Fliscall/LegalAnterest $12,018 Engineering Services $10 ESTIMATED TOTAL. $500 7 ESTIMATED FUNDING: TOTAL. Assessable Cost- $20,000 CI - Bondin 5386 T City- Water Funds $0 CI - Wastewater Funds $0 CI - Stormwatee Uflifty Funds Municipal State A16, Other, qtV Fundin MnDOT Parkland Dedieation 586 ESTIMATEDTOTAE : 5500'7 f�w) RESOLUTION NO. 14017 RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT LETTING NO. 8 PROJECT NO. 12 -09 WHEREAS, pursuant to a resolution of the Council adopted June 26, 2012, a report has been prepared by Kent Exner, Public Works Director /City Engineerwith reference to proposed Letting No. 8 /Project No. 12 -09, the improvement of: Les Kouba Parkway NW (Montana to Lind) and Lind Street NW (Les Kouba Pkwy to 3rd Ave) roadway construction and utility infrastructure installations by construction of storm sewer, drain tile, reclamation /removals, grading, aggregate base, concrete curb and gutter, bituminous base, bituminous surfacing, street lighting, landscaping, restoration and appurtenances; and said report was received by the Council on June 26, 2012 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvement of such street(s) in accordance with the report and issue bonds for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter429, at an estimated total cost of the improvement of $506,744.00. 2. A public hearing shall be held on such proposed improvements on the 10th day of July, 2012, in the Council Chambers of the Hutchinson City Center at 6:00 P.M., and the Clerk shall give mailed and published notice of such hearing and improvements as required by law. Adopted by the Hutchinson City Council this 26th day of July, 2012. Mayor: Steven W. Cook City Administrator: Jeremy J. Carter '�W PUBLICATION NO. 7941 NOTICE OF HEARING ON IMPROVEMENT LETTING NO. 8 PROJECT NO. 12 -09 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, MN, at 6:00 pm on the 10th day of July, 2012, to consider the making of an improvement of: Les Kouba Parkway NW (Montana to Lind) and Lind Street NW (Les Kouba Pkwy to 3rd Ave) roadway construction and utility infrastructure installations by construction of storm sewer, drain tile, reclamation /removals, grading, aggregate base, concrete curb and gutter, bituminous base, bituminous surfacing, street lighting, landscaping, restoration and appurtenances pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The estimated City Cost of said improvement is $486,7440.00, with an Assessable Cost of $20,000.00, for the total estimated cost of $506,744.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: 06/26/2012 City Administrator, Jeremy J. Carter PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. PUBLISHED IN THE HUTCHINSON LEADER ON WEDNESDAY, JUNE 27TH, 2012 AND ON WEDNESDAY, JULY 4TH, 2012. qw) Tj 4 �Fpr MM�� Minnesota Department of Public Safety ALCOHOL AND GAMBLING ENFORCEMENT DIVISION 444 Cedar Street Suite 133, St. Paul MN 55101 -5133 (651) 201 -7507 Fax (651) 297 -5259 TTY (651) 282 -6555 W W W.DPS.STATE.MN.US APPLICATION AND PERMIT FOR A I TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE TVPP r)R PRINT rMPORMATif1N } NAME OF ORGANIZATION DATE ORGANIZED TAX EXEMPT NUMBER 4x ', S Ira. S So k .5 3 STREET ADDRESS CITY STATE ZIP CODE I�i3d, i-r,. �)5m !M K S"S SO NAME OF PERSON MAKING APPLICATION JG Tv-oc - Pie5i vlt BUSINESS PHONE (3;10) jLq 6 _q yo 1 HOME PHONE ( ) DATES LIQUOR WILL E SOLD TYPE OF ORGANIZATION I G CLUB CHARITABLE RELIGIOUS CQ�TH�ERNONP ORGANIZATION OFFICER'S NAME ADDRESS IQ1,31. Nom, MNS53 ORGANIZATION OFF R'S NAME ADDRESS ORGANIZATION OFFICER'S NAME ADDRESS Location license will be used. If an outdoor area, describe Nu -y_ "s n C y'c A✓eha - R5-0 HG tovl Sr St J t��.tGk�1�lM A4 to SM50 Will the applicant contract for intoxicating liquor service? If so, give the name and address of the liquor licensee providing the service. k1(3 Will the applicant carry liquor liability insurance? If so, please provide the carrier's name and amount of coverage. VCS Mli 7c�.t l Ac✓. /i 4Al; ASSc Gf GCn to r ?r v . ro C,"j r nPiySot 1 GO Q Gn �✓ VywAt iN vi auto t0�ir So✓� w O APROVAL 1 01c,COO APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL & GAMBLING ENFORCEMENT CITY /COUNTY DATE APPROVED CITY FEE AMOUNT LICENSE DATES DATE FEE PAID SIGNATURE CITY CLERK OR COUNTY OFFICIAL APPROVED DIRECTOR ALCOHOL AND GAMBLING ENFORCEMENT NOTE: Submit this form to the city or county 30 days prior to event. Forward application signed by city and /or county to the address above. If the application is approved the Alcohol and Gambling Enforcement Division will return this application to be used as the License for the event PS-09079 (05106) 9 LO) cic\.'t+4 MINNESOTA LIQUOR LIABILITY ASSIGNED RISK PLAN MINNESOTA JOINT UNDERWRITING ASSOCIATION 445 MINNESOTA ST SUITE 514 SAINT PAUL, MN 55101 -0760 (651) 222 -0484 OR 1- 800 -552 -0013 CERTIFICATE OF INSURANCE FOR LIQUOR LIABILITY COVERAGE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THE CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE CONTRACT LISTED BELOW. POLICY NUMBER: 12 -0245 CONTRACT PERIOD: 12:01 A.M. 10/20/2012 TO 12:01 A.M. 10/21/2012 (or the time/hour the event license expires) CONTRACT HOLDER & ADDRESS HUTCHINSON HOCKEY ASSOCIATION 1435 8TH AVE. SW HUTCHINSON, MN 55350 SCHEDULED PREMISES: HUTCHINSON CIVIC CENTER, HUTCHINSON, MN 55350 THIS IS TO CERTIFY THAT THE CONTRACT OF COVERAGE DESCRIBED HEREIN HAS BEEN ISSUED TO THE CONTRACT HOLDER NAMED ABOVE AND IS IN FORCE AT THIS TIME. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN TO THE COVERAGE AFFORDED BY THE CONTRACT DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH CONTRACT. TYPE OF COVERAGE LIMITS OF LIABILITY BODILY INJURY $ 300,000 EACH PERSON 1,000,000 EACH OCCURRENCE PROPERTY DAMAGE $ 60,000 EACH OCCURRENCE LOSS OF MEANS OF SUPPORT $ 300,000 EACH PERSON 1,000,000 EACH OCCURRENCE PECUNIARY LOSS $ 300,000 EACH PERSON 1,000,000 EACH OCCURRENCE ANNUAL AGGREGATE $ 1,000,000 ANNUALLY SHOULD THE ABOVE CONTRACT BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE PLAN WILL MAIL 60 DAYS WRITTEN NOTICE TO THE BELOW NAMED CERTIFICATE HOLDER, HOWEVER, IN THE EVENT THE CANCELLATION IS FOR NON PAYMENT OF PREMIUM, THE PLAN WILL MAIL A 10 DAY WRITTEN NOTICE. CERTIFICATE HOLDER NAME & ADDRESS CITY OF HUTCHINSON 10 FRANKLIN ST SW HUTCHINSON, MN 55350 AGENCY NAME & ADDRESS INSURANCE BY DESIGN 14041 BURNHAVEN DR., STE 100 BURNSVILLE, MN 55020 DATE OF ISSUE: 06/15/2012 AUTHORIZED REPRESENTATIVE r) le� Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 444 Cedar Street, Suite 222, St. Paul, MN 55101 651 - 201 -7500 Fax 651- 297 -5259 TTY 651- 282 -6555 APPLICATION AND PERMIT FOR A 1 DAY TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE Name of organization Date organized Tax exempt number (C—(A\--k i C V41 J V Address City State Zip Code 6 y) Minnesota CjLj -2 j' Name of person making application Business phone Home phone -2 - 3a0 `�t3i Date(s) of ev nt Type of organization 2 ❑ Club )N Charitable ❑ Religious ❑ Other non-profit Organization officer's name City State Zip )( Minnesota ��j �jy Add New Officer Location where permit will be Used. if an outdoor area, describe. \ �k I _'-6 c�Tt1 t� l ; U ii v��6� �nl J S • sW u e 1 IyJ A.4 /r 1�, I �11 OW i r6e.c.� s�vu If the applicant will contract for intoxica(n liquor service give the name and address of the liquor license providing the service. If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage. APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT 4L_A _ - A.S.OV\ City /County �—)S.U12) City Fee Amount (e - S — Ia- Date Fee Paid Date Approved Signature City Clerk or County Official Approved Director Alcohol and Gambling Enforcement NOTE: Submit this form to the city or county 30 days prior to event. Forward application signed by city and /or county to the address above. If the application is approved the Alcohol and Gambling Enforcement Division will return this application to be used as the permit for the event. r) ( -qge 1 of 1 CERTIFICATE OF LIABILITY INSURANCE r DATE(MWDDNYYY) O6f1412012 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endoreement(s). PRODUCER Nonprofit Insurance Advisors 2314 University Ave W, Ste 20 Saint Paul MN 55114 CONTACT NAME PHONE 651 )757-3095 FAx .651 642 -1517 *A 'L s: info @nonprofitinsuranceadvisors.org INSURE AFFORDING COVERAGE NAIC0 INSURER A: Alliance of Nonprofits for Insurance X INSURED Sustainable Farming Association of Minnesota PO Box 192 Princeton MN 55371 INSURER 07/23/2011 INSURERC: EACH OCCURRENCE INSURER D: DAMAGE TO RENTED INSURER E, NIEDEXPAnIcn.l.wl INSURER F: $ 1,066,000 COVERAGES CERTIFICATE NUMBER: REVISION NLJMRER- THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INS& TYPE OF INSURANCE ADOL INRR SUB POLICY NUMBER POLICY EFF POLICY EXP LINTS A GENERAL LIABILITY X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE OCCUR X 2011 -25450 07/23/2011 07/2312012 EACH OCCURRENCE 1,000,060 DAMAGE TO RENTED $ r $20,060 NIEDEXPAnIcn.l.wl PERSONAL S ADV INJURY $ 1,066,000 GENERALAGGREGATE $2,066,000 GEN'L AGGREGATE POLICY LIMIT APPUESPER' PRO LOC PRODUCTS -COMP PAGG $2,066,000 $ AUTOMOBILE LIABILITY AW AUTO ALL OWNED SCHEDULED AUTOS A UTOS HIREDAUTOS NON -0WNED AUTOS COMBINED SINGLE LIMIT BODILY INJURY (Per parson) $ BODILY INJURY (Para«itlanU S PROPERTYDAMAGE $ $ UMBRELLA LIAB EXCESS LIAB i OCCUR CLAIMS -MADE EACH OCCURRENCE AGGREGATE 0 R WORKERS COMPENSATION AND EMPLOYERS, LIABILITY YIN ANY PROPRIETORFARTNERIEXECUTIV MI OFFICEREMBER EXCLUDED? � (Mandatory in NH) II yes, Oeacnbounce' DESCRIPTION OF OPERATIONS below NIA WC STATU- O-T E. L. EACH ACCIDENT $ E. L. DISEASE - EA EMPLOYEES E . DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS I LOCATIONS VEHICLES (Attach ACORD 101, AddMnal Remarks Schetlub, N more space Is required) The Minnesota Garlic Festival held on August 16, 2012 at the fairgrounds in Hutchinson, MN. CERTIFICATE HOLDER CANCELLATION City of Hutchinson 111 Hassan St SE SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Hutchinson, MN 55350 AUTHORIZED REPRESENTATIVE <CY> Ii�k ACORD 25 (2010/05) ©1988 -2010 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Cf) �pl . kn-td-( J\� C "Jj_ C" Short Term 3.2 Malt Liquor Fee: $125.00 III Hassan Street Southeast Hutchinson, MN 55350 (320) 5875 151 1Fax: (320) 234 -4240 City of Hutchinson APPLICATION FOR SHORT TERM 3.2 MALT LIQUOR LICENSE — ON SALE In provisions of the City of Hutchinson Municipal Code Chapter 112 All applications must be received at least 10 days before City Council Meeting in order to be considered Applicant Information _ v- 4�4 -n�rFi Business /Organization Name Phone Number r - ar Business /Organization Address City State Zip Type of BusinesslOrganization z r J2_ n�G .t) Applicant Name Phone Number Dci S V=I n3 r Applicant Address City State Zi Officer(s) /Owner s of the Organization/Business (if necessa , list additional names on se arate sheet ,r ��SCr, i. 'tied Di rf . h in Name �Pres^ y, C 11^f!n �1�(tZ .-�Title Name T'tle L k r S N me Title Te 3.2 Malt Liquor Sales Information Location of Sales Address Tarr') Date(s) of Sales 1 �G a A U Uiit 1 Contact Person — �J The following items need to be completed and/or attached in order Application fee paid in full (check or money order): �( yes ❑ no Application completed in full and signed by applicant: application to be ❑ no W�Lr)) The above listed business hereby applies for a license to sell short-term 3.2 MALT LIQUOR for consumption "ON" those certain premises in the City of Hutchinson described above and to that end represents and state as follows: That said applicant is a citizen of the United States; of good moral character and repute; and has attained the age of 21 years; that he/she is proprietor of this establishment for which the license will be issued if this application is granted. That no manufacturer of such non - intoxicating malt liquors has any ownership, in whole or in part, in said business of said applicant or any interest therein. L`) City of hutchinson Applicanon for ShortTenn 3.2 Mal[ Liquor License — On -Sale Page 2 of 2 That said applicant makes this application pursuant and subject to all the laws of the State of Minnesota and the ordinances and regulations of said City of Hutchinson applicable thereto, which are hereby made a part hereof, and hereby agrees to observe and obey the same. Each Applicant further states that he /she is not now the holder of, nor has he /she made application for, nor does he intend to make application for a Federal Retail Dealer's Special tax stamp for the sale of intoxicating liquor- I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. of authorized applicant approved ❑ denied Notes: Police D to CbyaJ MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES TO: Mayor and City Council FROM: Chief Dan Hatten DATE: June 16, 2012 RE: Consent Agenda — Transient Merchant License Application and Investigation A background check was conducted on Gerald Breyer for the purpose of obtaining a transient merchant license in the City of Hutchinson. Mr. Breyer operates Generous Jerry's Fireworks, Inc., and he plans to conduct sales of fireworks in the Hutchinson Mall parking lot near Kentucky Fried Chicken. Mr. Breyer does not have a criminal history. He has a North Dakota driver's license and does not appear to have any violations on it. Mr. Breyer applied for and was granted a transient merchants license in 2010 and 2011. According to our records, it does not appear that there were any issues with his business last year. It would be my recommendation to grant the transient merchant license to Gerald Breyer. 271'ia 2012 -01 -0014 mor 111 Hassan Street southeau Hutchinsan,MN 5535o (32D) 587-515 UP= (320) 234.4240 City of Hutchinson APPLICATION FOR PEDDLERS, SOLICITORS, AND TRANSIENT MERCHANTS Application Type (choose one) Cl Solicitor $125.00 Date of Application ATransient Merchant $125.00 O Peddler $125.00 �4es�b�srj�; ILrtLZZ' fj QParade Peddler $30.00 3 170 z- *126,'w Agplicant Information 2" X 2" Picture Required //'' Names +✓ e "�� 1• J �, �.�%i'., Height: � rN� Weight: ,��'� E e Color. Driver's License Number.. te: Per ahem Address• n lgVi ; r ` C1 Stars p LP Permanent Telephone: —7 7A " 6 1 0 1 i Tcmp rary dd ess: _ :77Z&e `L fP Crry - Zip Temporary Telephone Access: - ��% -9040 Have you been convicted of any crime, misdemeanor, or violation of any municipal ordinance, other than traffic violations? 13 yes * If yes, state the nature of otreense and punishment or penalty assessed therefore: A, City of Flulrhinson Appliwaaafm Peddlers, Solicitors, and 7'rarsknr Merclrmrrs Page I of 4 Address Business Information Desc be Cel ionship between applicatq and euV yer: DesWtTjc 4ure of hies' Css antuescribe items) offe r Describe method of delive Describe source of supply: Generous .Fer£'yi°'leTl`eworks Inc. S+q pkr Plu Number 5191 2226d,�,Ave. Sop. . Grata 1 Fdit,"ND 50201 City Sraie ZIP w4enemy ten l (7(4),775- is or 7 -0191 Suppler Phone N+rmber . S >t n n - 4A I> ti Cry Slare Zip O-cit LL-et. - 4 Suppliepuler L- Aau POM Manber f liar Address Cily zip Reference Information Provide tw (2) property owners (ppeferably in OcLeod County) for cha cter references: 4 r r 7:Il -s . � IS F rry Av N, W �i [[ g ynf/ ,i' ,i� �4 4� i 1� i Pr rry Orvrrer Plro+rc Nrunber 1t''� 1. - ' :- rl l , i. " � -�+- ry0wnerAddk_ ss 7: - F IA pr 01 once Property. 01 rPlrone.N //r d Pr r Owmr Addreu Cr " Srare Zi C) (h> Cty of flufchtnson Applimtwt for Peddlers, Soltcawo s, and Tmnstenf Alemimnts Page 3 of 4 List I t vp to Iftree (3)) previous city(ies) where y c _ ied on same ctivitp y: rN j�jr �ZiLS1 LL >+u $' to L1t�: t C 4 (ate Date(s)ofAat' it to Ci y tate Dates) of Act state mo(s) of Adivi Checklist The following items need to be completed and/or attached in order for the application to be processed: Application/Investigation fee paid in full (check or money order): yes 0 no Application completed in full and signed: es 0 no I hereby certify I have completely filled out the entire above application and that the application is true, correct, and accurate. I fully understand that any person who violates any provision of the Peddlers, Solicitors, and Transient Merchants Ordinance No. 673 is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding $1,000.00 or by imprisonment for a period not exceeding 90 days or both, plus, in either case, the costs of prosecution. Applicant's Signatia-e Date Police V1 approved 0 denied Notes: City Council 0 approved 13 denied Notes: tl:R.isrnwdAq�lira�ioe✓/Ndler, Sdi&a .T,. s d= q Lv> Site Plan it 1 ' IA n cI Cash Wise HUTCHINSON MALL Hutchinson, Minnesota V �C _ 1 2 1. RUNNINGS JC PENNEY SF 1117 Jr.Jbr 4 i xpzNNEY 34,764 V�l�'I /I //B - , 45 g m, L 3. JO-ANN FABRICS r9r 39 cm- 66,. 0 SF ^� 1 — 6 -0 63 68 °3 - 7.90 - la -ANN R3 ^ l !1! I FABRICS •u WOODENHEAATS 4,336 �_ 4,,,, ' 1� V 6! 5 Sjl ii • 24 a 584 VANITY MAURICES 2.914 5.778 90 a Holiday _ X21 04 K,J 93 BATH B BODYWORKS 3.018 ta_ 96. II' ail 12 2'P u _ 114 sr ! i Runnings SF HUTCHINSON MALL Hutchinson, Minnesota V TENANTINDEX 1. RUNNINGS 68,842 SF Taco Bell 2 xpzNNEY 34,764 SF , -- 3. JO-ANN FABRICS 13,050 SF ^� 1 6. ENCORE SCHOOL OFDANCE 7.90 SF l !1! 12 WOODENHEAATS 4,336 SF 1� V 6! 5 Sjl ii 15. 21. VANITY MAURICES 2.914 5.778 SF SF Holiday 24. BATH B BODYWORKS 3.018 SF II' ail Buffalo _ 114 33. AVABASLE INS SF Wild Wings �! !I9 36. CHRISTOPHER a SAWS 2.783 SP �I 39. AVAUABLE - _ _ 3,049 _ SF SF !II ! 42. RADIOSNACK 2631 45. GREATSALE DISCOUNT 5,997 SF 51. DOWNTOWN CLOTHING 2.309 SF 56. DOLLAR TREE 4,500 SF 57. KID CENTS 2961 SF .............. ........I.' 60. NAME YOUR FRAME 2202 SF mwxl J ..,_...may. ..._..._.._ _ r W. CABINET SHOP 1,179 SF 68. GNC 1,788 SF 1,,y , Kentuck j 72 FINK CHIROPRACTIC 1,778 SF Fried 73. MIDWESTVIMON 1,180 SF Chicken 74• UNICEL 622 SF 75. AVAUABLE 604 SF ..... 78. AVAILABLE 58B SF 81. REGIS 828 SF i 1� 87. CLAMS 1,320 SF N �' MCDonalds 84. FAMILY BCOSMETIC DENTISTRY 3,012 SF 90. COMING SOON - UAL SPA 1,486 SF ` - "-" -" 93. GLDCS 3.364 SF -. ._. 96. SF 102 BURLEY MEPlACE1SPA BURLEY 1296 1296 SF 10S JANES PIZZA 2993 SF . AVAILABLE 170 SF MD 90018. AVAILA6LE 770 5F )Q� MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES TO: Mayor and City Council FROM: Chief Dan Hatten DATE: June 16, 2012 RE: Consent Agenda — Transient Merchant License Application and Investigation A background check was conducted on Keith Heikes for the purpose of obtaining a transient merchant license in the City of Hutchinson. Mr. Heikes operates Factory Direct Furniture and plans to conduct a tent sale in the Hutchinson Mall parking lot from July 25 to August 5, 2012. Mr. Heikes does not have a criminal history and is not wanted for any crimes. According to our records, it does not appear that there were any issues with his tent sale in 2011. It would be my recommendation to grant the transient merchant license to Keith Heikes. 11:71'1 2012 -01 -0015 r) cv, 01 MIt" 1, 23 I 11 Hassan Street Southeast Hutchinson, MN 55350 (320) 587 -515 ]IF= (320) 234 -4240 City of Hutchinson APPLICATION FOR PEDDLERS, SOLICITORS, AND TRANSIENT MERCHANTS Application Type (choose one) ❑ Solicitor $125.00 Date of Application x❑ Transient Merchant $125.00 Date(s) of Event: _06/11/12_ 7125112 - 815112_ ❑ Peddler $125.00 ❑ Parade Peddler $ 30.00 412Lao 3 6IL#20 A licant Information 2" X T' Picture Required Name: Keith Brian Heikes Height: 67' Weight: 350 Eye Color: BLU Driver's License Number: State: Permanent Address: 367 School Rd. SW Hutchinson MN 55350 City State Zip k" Permanent Telephone: 320 -587 -7283 Temporary Address: 1015 Hwy. 15 South Hutchinson MN 55350 ON State Zip Temporary Telephone Access: 320 -582 -6969 Have you been convicted of any crime, misdemeanor, or violation of any municipal ordinance, other than traffic violations? ❑ yes ❑x no If yes, state the nature of offense and punishment or penalty assessed therefore: nLv, Cry ofHutchinson Application for Peddlers, Solicitors, and Transient Merchants Page 2 of 4 Location Hutchinson Mall Location Name (CANNOT OCCUPY PUBLIC RIGHT -OF -WAY) 1015 Hwy. 15 South Hutchinson MN 55350 Location Address CiN State Zip Gus Wurdell Properry owner srg _ re Property owner name Business Information Describe relationship between applicant and employer: Owner Describe nature of business and describe item(s) offered: Factory Direct Furniture plans to conduct a "tent sale" in the parking lot of the Hutchinson Mall. This sale will be conducted in the same location and manner as the sale conducted there in August of 2011. Describe method of delivery:,, Describe source of supply. I Existing suppliers Supplier Name Suppler Phone Number Supplier Address City State Zip Supplier Name Suppler Phone Number Supplier Address Ciry State Zip Supplier Name Suppler Phone Number SupplierAddress Ci , State Zi Reference Information Provide two (2) property owners (preferably in McLeod County) for character references: Carole Heikes 320- 587 -3971 Propery Owner Name Property Owner Phone Number 15873 Hwy. 7 East Hutchinson MN 55350 Property Owner Address City State Zip Gus Wardell 612- 750 -4018 Property Owner Name 20455 248' Circle Hutchinson Properly Owner Phone Number MN 55350 Properly Owner Address Ciro State Zi City of Hutchinson Application for Peddlers, Solicitors, and Transient.Merchants Page 3 of 4 Information List last (up to three (3)) previous city(ies) where you carried on same activity: Hutchinson MN August 2011 to August 2011 City State Date(s) of Activity Ciry items need to be completed to State Date(s) of Activity to State Dare(s) of Activity for the application to be Application/Investigation fee paid in full (check or money order): Eyes ❑ no in full and I hereby certify I have completely filled out the entire above application and that the application is true, correct, and accurate. I fully understand that any person who violates any provision of the Peddlers, Solicitors, and Transient Merchants Ordinance No. 673 is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding $1,000.00 or by imprisonment for a period not exceeding 90 days or both, plus, in either case, the costs of prosecution. Internal Use Only Police lQ approved ❑ denied Notes: City Council ❑ approved ❑ denied Notes: H Solicitor. Trvuk,,,ior 6/11/12 Date ()M 3 MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES TO: Mayor and City Council FROM: Chief Dan Hatten DATE: June 16, 2012 RE: Consent Agenda — Transient Merchant License Application and Investigation A background check was conducted on Rafael Jimenez for the purpose of obtaining a transient merchant license in the City of Hutchinson. Mr. Jiminez plans to sell ice cream and snacks from his truck in the City of Hutchinson. Mr. Jimenez does not have a criminal history. The most recent violation on his driving record is from 2005. According to our records, it does not appear that there have been any past issues with his business. It would be my recommendation to grant the transient merchant license to Rafael Jiminez. 1blm 2012 -01 -0016 111 Hassan Street Southeast Hutchinson, MN 55350 (320) 587-515VFax: (320) 234 -4240 City of Hutchinson APPLICATION FOR PEDDLERS, SOLICITORS, AND TRANSIENT MERCHANTS A2plication Type (choose one) ❑ Solicitor $125.00 Date of Application �[ Transient Merchant $125.00 Date(s) of Event: �nnuny ❑ Peddler $125.00 ❑ Parade Peddler S 30.00 Applicant Information 2" X 2" Picture Required Name: Height: Weight: Z17,,) Eye Color: 6j, 11 Driver's License Number: State: Permanent Address: 3 4' Ciryr State Zip Permanent Telephone: ( 326 i 59, -d 75" Temporary Address: City State Zip Temporary Telephone Access: Have you been convicted of any crime, traffic violations? ❑ yes Ano misdemeanor, or violation of any municipal ordinance, other than If yes, state the nature of offense and punishment or penalty assessed therefore: 11M r City of Hutchinson Application for Peddlers, Solicitors, and Transient Merchants Page 2 of 4 Location Information Location Name (CANNOT OCCUPYPUBLIC RIGHT -OF -WAY) Location Address City State Zip If the applicant is not the property owner, the property owner must sign below granting pe ' sio u of said property: r ner si ature Property owner name Business Information Describe relationship between applicant and employer: a Q )ncr Describe nature of business and describe item(s) offered: Describe method of delivery: / )J /��(IG_ I�Jitnd Describe source of supply: Supplier Name Suppler Phone Number Supplier Address City State Zip Supplier Name Suppler Phone Number Supplier Address City State Zip Supplier Name Suppler Phone Number Su lien Address city State -zip Provide two (2) property owners (preferably in McLeod County) for character references: d 99u- Property Owner Name Property Owner Phone ,Number lllr1rK obdr c C ape obey Property Owner Address City State Zip (-: a4 Property Owner Name Pr perry Owner Phone Number l City of Hutchinson Application for Peddlers, Solicitors, and Transient Merchants Page 3 of 4 List last (up to three (3)) previous city(ies) where you carried on same activity: g d fU Jc - t0 E a City State Dates) of Activity lJJ(� wLa'Y "k) to C { City State Dates) of Activity to City Slate Dale(s) of. The following items need to be completed and/or attached in order for the application to be processed: Application/Investigation fee paid in full (check or money order): Oyes ❑ no Annlication comnleted in full and siened: 511 ves ❑ no 1 hereby certify I have completely filled out the entire above application and that the application is true, correct, and accurate. I fully understand that any person who violates any provision of the Peddlers, Solicitors, and Transient Merchants Ordinance No. 673 is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding $1,000.00 or by imprisonment for a period not exceeding 90 days or both, plus, in either case, the costs of prosecution. — bS– /'Z— Date Internal Use Only Police 9 approved U denied Notes: City Council ❑ approved ❑ denied Notes: HUL ..sea'AppliWi aTaddler, Solicitor, Transient dco t-)O) R55CKREG LOG22001VO Check # 171081 171082 171084 171085 0VA(11 11 171087 171088 171089 171090 171091 171092 171093 1"11110M 171095 171096 171097 171098 171099 171100 171101 171102 171103 171104 171105 171106 0VAa11f1 171108 171109 171110 Ck Date 6/26/2012 6/26/2012 6/26/2012 6/26/2012 6/26/2012 6/26/2012 6/26/2012 6/26/2012 6/26/2012 6/26/2012 6/26/2012 6/26/2012 6/26/2012 6/26/2012 6/26/2012 6/26/2012 6/26/2012 6/26/2012 6/26/2012 6/26/2012 6/26/2012 6/26/2012 6/26/2012 6/26/2012 6/26/2012 6/26/2012 6/26/2012 6/26/2012 6/26/2012 CITY OF HUTCHINSON Council Check Register 6/13- 6/26/12 6/21/2012 Amount Vendor/ Explanation Account Description 456.00 AARP PROFESSIONAL SERVICES 730.00 ABC SEAMLESS OF HUTCHINSON INC BUILDING REPAIRS 1,024.11 ACE HARDWARE REPAIR & MAINTENANCE SUPPLIES 53.44 ALPHA WIRELESS 122.80 AMERICAN BOTTLING CO 134.17 AMERICAN FAMILY INS CO. 10.85 AMERICAN WELDING & GAS 68.77 AMERIPRIDE SERVICES 564.30 AMS COATING SYSTEMS INC. 288.00 ANIMAL MEDICAL CENTER ON CROW 1.80 ARAMARK UNIFORM SERVICE 985.84 ARCTIC GLACIER PREMIUM ICE INC 399.00 ARNESON DISTRIBUTING CO 57.58 ASPEN EQUIPMENT CO 2,000.00 AUTOMATIC SYSTEMS CO 480.98 B & C PLUMBING & HEATING INC 330.00 B & L UTILITY MAINTENANCE 3,969.60 BACHMAN'S 52.87 BAHR, LYLE 2,930.17 BAILEY NURSERIES, INC 3,124.00 BELLBOY CORP 142.00 BERNICK'S 35.00 BLOEMKE, ANGIE 1,194.50 BRAUN I NTE RTEC CORP 700.00 BROTHERS FIRE PROTECTION COMPA 4,216.50 BRYAN STREICH TRUCKING 191.04 BUSINESSWARE SOLUTIONS 35.00 BUTLER, DEB 20,791.25 C & L DISTRIBUTING COMMUNICATIONS COST OF MIX & SOFT DRINKS ACCRUED LIFE INSURANCE CENTRAL GARAGE REPAIR CONTRACT REPAIR & MAINTENANCE SIGNS & STRIPPING MATERIALS OTHER CONTRACTUAL CLEANING SUPPLIES COST OF MIX & SOFT DRINKS COST OF SALES -BEER CONTRACT REPAIR & MAINTENANCE PROFESSIONAL SERVICES CONTRACT REPAIR & MAINTENANCE CONTRACT REPAIR & MAINTENANCE Iola x7rWkECI&Iu pm: &� EQUIPMENT PARTS OPERATING SUPPLIES COST OF SALES- LIQUOR COST OF MIX & SOFT DRINKS RECREATION ACTIVITY FEES CONTRACT REPAIR & MAINTENANCE FREIGHT- IN SMALL TOOLS RECREATION ACTIVITY FEES COST OF SALES -BEER 171111 6/26/2012 132.00 CALIFORNIA CONTRACTORS SUPPLIE SAFETY SUPPLIES 171112 6/26/2012 31.00 CARLSON, BECKY PARK FEES 171113 6/26/2012 452.01 CARS ON PATROL SHOP LLC PROFESSIONAL SERVICES 171114 6/26/2012 398.85 CENTRAL MCGOWAN RECEIVED NOT VOUCHERED 171115 6/26/2012 1,700.00 CHAPPELL CENTRAL INC. CONTRACT REPAIR & MAINTENANCE 171116 6/26/2012 15.40 CHRISTENSEN, KATHY ACCOUNTS PAYABLE MANUAL 171117 6/26/2012 190.34 COMDATA CORPORATION MISCELLANEOUS 171118 6/26/2012 1,414.94 CORPORATE MECHANICAL CONTRACT REPAIR & MAINTENANCE 171119 6/26/2012 126.59 COUNTRYSIDE FLAGPOLE OPERATING SUPPLIES 171121 6/26/2012 1,780.56 CREEKSIDE SOILS LANDSCAPE MATERIALS 171122 6/26/2012 872.89 CROW RIVER AUTO & TRUCK REPAIR AUTOMOTIVE REPAIR 171123 6/26/2012 648.11 CROW RIVER GLASS & SIGNS BUILDING REPAIRS 171124 6/26/2012 259.71 CROW RIVER SIGNS PROFESSIONAL SERVICES 171125 6/26/2012 1,000.00 CUSTOMIZED FIRE RESCUE TRAININ TRAVEL SCHOOL CONFERENCE 171126 6/26/2012 6,276.70 DAY DISTRIBUTING COST OF SALES -BEER 171127 6/26/2012 962.50 DEPT OF EMPLOYMENT & ECONOMIC PROFESSIONAL SERVICES 171128 6/26/2012 57.56 DOMINO'S PIZZA TRAVEL SCHOOL CONFERENCE 171129 6/26/2012 1,192.23 DROP -N -GO SHIPPING, INC POSTAGE 171130 6/26/2012 127.74 DUNDEE LANDSCAPE MATERIALS 171131 6/26/2012 80.00 E2 ELECTRICAL SERVICES INC RECEIVED NOT VOUCHERED 171132 6/26/2012 3,017.00 EATON CORPORATION CONTRACT REPAIR & MAINTENANCE 171133 6/26/2012 56.64 ECOLAB PEST ELIM CONTRACT REPAIR & MAINTENANCE 171134 6/26/2012 13.42 ECONO FOODS OPERATING SUPPLIES 171135 6/26/2012 84.99 ELLEFSEN, TYLER UNIFORMS & PERSONAL EQUIP 171136 6/26/2012 35.00 ERLANDSON, JANNA RECREATION ACTIVITY FEES 171137 6/26/2012 160.31 FARM -RITE EQUIPMENT OPERATING SUPPLIES 171138 6/26/2012 223.32 FASTENAL COMPANY CENTRAL GARAGE REPAIR 171139 6/26/2012 378.90 FIRST CHOICE FOOD & BEVERAGE S OPERATING SUPPLIES 171140 6/26/2012 313.80 FOREST EDGE WINERY COST OF SALES -WINE 171141 6/26/2012 57.03 G & K SERVICES OPERATING SUPPLIES 171142 6/26/2012 42,812.60 GARICK CORPORATION RECEIVED NOT VOUCHERED 171143 6/26/2012 3,200.00 GAVIN, OLSON & WINTERS, LTD PROFESSIONAL SERVICES 171144 6/26/2012 261.89 GRAINGER SAFETY SUPPLIES j 171145 6/26/2012 2,268.26 GREEN EARTH LAWN CARE INC CONTRACT REPAIR & MAINTENANCE 171146 6/26/2012 1,297.02 GURSTEL, STALOCK & CHARGO PA ACCRUED GARNISHMENTS 171147 6/26/2012 557.07 H.A.R.T. ACCRUED DEFERRED COMP 171148 6/26/2012 42.75 HAGER JEWELRY INC. OPERATING SUPPLIES 171149 6/26/2012 1,263.17 HALI -BRITE INC OPERATING SUPPLIES 171150 6/26/2012 47.90 HAMMOND, MICHELLE LANDSCAPE MATERIALS 171151 6/26/2012 1,011.50 HANSEN GRAVEL UTILITIES 171152 6/26/2012 12,311.60 HANSEN & VASEK CONSTRUCTION CONTRACT REPAIR & MAINTENANCE 171153 6/26/2012 125.00 HARTELT, JOSH UNIFORMS & PERSONAL EQUIP 171154 6/26/2012 580.70 HATTEN, DANIEL SMALLTOOLS 171155 6/26/2012 3,198.39 HAWKINS INC CHEMICALS & PRODUCTS 171156 6/26/2012 165.85 HED, MARILYN OPERATING SUPPLIES 171157 6/26/2012 51.00 HENKE, MARY MISCELLANEOUS 171158 6/26/2012 50.00HENNEPIN COUNTY COURT ADMIN OTHER REVENUES 171159 6/26/2012 446.69 HILLYARD/ HUTCHINSON REPAIR & MAINTENANCE SUPPLIES 171160 6/26/2012 5,456.38 HUTCH AUTO BODY CENTRAL GARAGE REPAIR 171161 6/26/2012 123.25 HUTCH CAFE OPERATING SUPPLIES 171162 6/26/2012 340.00 HUTCHINSON AREA HEALTH CARE PROFESSIONAL SERVICES 171163 6/26/2012 535.00 HUTCHINSON AREA HEALTH CARE PROFESSIONAL SERVICES 171164 6/26/2012 455.00 HUTCHINSON AREA HEALTH CARE PROFESSIONAL SERVICES 171165 6/26/2012 80.00 HUTCHINSON AREA HEALTH CARE PROFESSIONAL SERVICES 171166 6/26/2012 1,523.53 HUTCHINSON CO -OP LANDSCAPE MATERIALS 171167 6/26/2012 316.00 HUTCHINSON MEDICAL CENTER PROFESSIONAL SERVICES 171168 6/26/2012 107.42 HUTCHINSON SENIOR ADVISORY BOA OPERATING SUPPLIES 171169 6/26/2012 500.00 HUTCHINSON SHOWSTOPPERS DANCE COMPOST BAGS 171170 6/26/2012 557.37 HUTCHINSON WHOLESALE EQUIPMENT PARTS 171171 6/26/2012 4,330.94 HUTCHINSON, CITY OF UTILITIES 171172 6/26/2012 4,000.00 HUTCHINSON, CITY OF MISCELLANEOUS 171173 6/26/2012 2,137.50 IN RANGE LLC OPERATING SUPPLIES 171174 6/26/2012 9.17 INDEPENDENT EMERGENCY SERVICES COMMUNICATIONS 171175 6/26/2012 227.50 INDEPENDENT SCHOOL DIST #423 RECREATION ACTIVITY FEES 171176 6/26/2012 33.99 INTERSTATE ALL BATTERY CENTER 171177 6/26/2012 366.48 INTERSTATE BATTERY SYSTEM MINN EQUIPMENT PARTS (� 171178 6/26/2012 522.33 ITASCA GREENHOUSE INC OPERATING SUPPLIES / 171179 6/26/2012 1,189.38 JACK'S UNIFORMS & EQUIPMENT UNIFORMS & PERSONAL EQUIP 171180 6/26/2012 60.13 JAKE'S PIZZA OPERATING SUPPLIES 171181 6/26/2012 22,741.38 JEFF MEEHAN SALES INC. ACCRUED COMMISSIONS PAYABLE 171182 6/26/2012 295.70 JIM'S GARDEN SERVICE CONTRACT REPAIR & MAINTENANCE 171183 6/26/2012 259.50 JJ TAYLOR DIST OF MN COST OF SALES -BEER 171184 6/26/2012 38,163.05 JOHNSON BROTHERS LIQUOR CO. COST OF SALES -WINE 171185 6/26/2012 125.00 JOHNSON, ANDREA UNIFORMS & PERSONAL EQUIP 171186 6/26/2012 85.50 JON OTTESON PHOTOGRAPHY REPAIR & MAINTENANCE SUPPLIES 171187 6/26/2012 50.44 JUG, MARIA ACCOUNTS PAYABLE MANUAL 171188 6/26/2012 115.30 JUNGCLAUS IMPLEMENT INC REPAIR & MAINTENANCE SUPPLIES 171189 6/26/2012 19.22 JUNGCLAUS PARTS CITY EQUIPMENT PARTS 171190 6/26/2012 35.00 KAPING, ABBY RECREATION ACTIVITY FEES 171191 6/26/2012 86.54 KINNEMAN, MILLICINT ACCOUNTS PAYABLE MANUAL 171192 6/26/2012 364.00 KOHLS SWEEPING SERVICE RECEIVED NOT VOUCHERED 171193 6/26/2012 481.16 L & P SUPPLY CO CENTRAL GARAGE REPAIR 171194 6/26/2012 1,641.60 LAKESIDE EQUIPMENT CORP EQUIPMENT PARTS 171195 6/26/2012 66.35 LANG'S OLD FASHIONED MEAT MARK OPERATING SUPPLIES 171196 6/26/2012 310.17 LAW OFFICE OF JOE PEZZUTO ACCRUED GARNISHMENTS 171197 6/26/2012 52,214.75 LEAGUE OF MN CITIES -INS TRUST ACCRUED WORKERS COMP 171198 6/26/2012 804.00 LEAGUE OF MN CITIES -INS TRUST GENL LIAB.- INSURANCE 171199 6/26/2012 139.00 LEXISNEXIS OTHER CONTRACTUAL 171200 6/26/2012 96.00 LEXISNEXIS DRUG TESTING 171201 6/26/2012 708.11 LIFE INSURANCE COMPANY OF AMER ACCRUED LIFE INSURANCE 171202 6/26/2012 1,216.33 LIFE INSURANCE COMPANY OF AMER EMPL.HEALTH & INS. BENEFIT 171203 6/26/2012 808.88 LIFE INSURANCE COMPANY OF AMER EMPL.HEALTH & INS. BENEFIT 171204 6/26/2012 70.00 LINK, CANDICE RECREATION ACTIVITY FEES 171205 6/26/2012 42,488.00 LOCHER BROTHERS INC COST OF SALES -BEER 171206 6/26/2012 816.00 LOGIS SMALLTOOLS 171207 6/26/2012 500.00 LTP ENTERPRISES CONTRACT REPAIR & MAINTENANCE 171208 6/26/2012 500.00 LTP ENTERPRISES CONTRACT REPAIR & MAINTENANCE 171209 6/26/2012 500.00 LTP ENTERPRISES CONTRACT REPAIR & MAINTENANCE 171210 6/26/2012 500.00 LTP ENTERPRISES CONTRACT REPAIR & MAINTENANCE 171211 6/26/2012 116.00 LYNDE & MCLEOD INC RECEIVED NOT VOUCHERED r� 171212 6/26/2012 343.16 M -R SIGN SIGNS & STRIPPING MATERIALS 171213 6/26/2012 12.26 MATHESON TRI -GAS INC RENTALS 171214 6/26/2012 222.36 MAYTAG LAUNDRY & CAR WASH PROFESSIONAL SERVICES 171215 6/26/2012 30.00 MCCARTHY'S FLORAL MISCELLANEOUS 171216 6/26/2012 120.00 MCLEOD COUNTY ABSTRACT & TITL OPERATING SUPPLIES 171217 6/26/2012 400.00 MCLEOD COUNTY COURTADMINISTRA OTHER REVENUES 171218 6/26/2012 46.00 MCLEOD COUNTY RECORDER PROFESSIONAL SERVICES 171219 6/26/2012 46.00 MCLEOD COUNTY RECORDER PROFESSIONAL SERVICES 171220 6/26/2012 46.00 MCLEOD COUNTY RECORDER PROFESSIONAL SERVICES 171221 6/26/2012 46.00 MCLEOD COUNTY RECORDER PROFESSIONAL SERVICES 171222 6/26/2012 46.00 MCLEOD COUNTY RECORDER PRINTING & PUBLISHING 171223 6/26/2012 46.00 MCLEOD COUNTY RECORDER PRINTING & PUBLISHING 171224 6/26/2012 46.00 MCLEOD COUNTY RECORDER PRINTING & PUBLISHING 171225 6/26/2012 46.00 MCLEOD COUNTY RECORDER PRINTING & PUBLISHING 171226 6/26/2012 117.56 MCLEOD COUNTY SHERIFF'S OFFICE PROFESSIONAL SERVICES 171227 6/26/2012 98,178.53 MEDICA DUE TO EMPLOYEE INSURANCE 171228 6/26/2012 1,330.21 MENARDS HUTCHINSON REPAIR & MAINTENANCE SUPPLIES 171229 6/26/2012 44.88 MESSAGE MEDIA COMMUNICATIONS 171230 6/26/2012 7, 500.00 MICHAEL BOWNIK APPRAISALS INC PROFESSIONAL SERVICES 171231 6/26/2012 85.83 MINI BIFF RENTALS 171232 6/26/2012 49.80 MINNEAPOLIS, CITY OF OTHER CONTRACTUAL 171233 6/26/2012 225.00 MINNESOTA FIRE SERVICE CERTIF TRAVEL SCHOOL CONFERENCE 171234 6/26/2012 299.00 MINNESOTA LAWYER DUES & SUBSCRIPTIONS 171235 6/26/2012 132.00 MINNESOTA OFFICE OF ADMIN HEAR PROFESSIONAL SERVICES 171236 6/26/2012 23.00 MINNESOTA POLLUTION CONTROL AG LICENSES & TAXES 171237 6/26/2012 125.00 MINNESOTA POLLUTION CONTROL AG OTHER CONTRACTUAL 171238 6/26/2012 35.80 MINNESOTA STATE BAR ASSOC. DUES & SUBSCRIPTIONS 171239 6/26/2012 2,473.00 MINNESOTA VALLEY TESTING LAB OTHER CONTRACTUAL 171240 6/26/2012 3,200.00 MIX MANUFACTURING RECEIVED NOT VOUCHERED 171241 6/26/2012 35.00 MOHS, JENNIFER RECREATION ACTIVITY FEES 171242 6/26/2012 35.00 MORGANDO, CARRIE RECREATION ACTIVITY FEES 171243 6/26/2012 415.00 MOTZKO WELL DRILLOING CONTRACT REPAIR & MAINTENANCE 171244 6/26/2012 43.75 MOXIE MEDIA PRINTING & PUBLISHING 171245 6/26/2012 100.00 MPCA REPAIR & MAINTENANCE SUPPLIES 171246 6/26/2012 300.00 NBS CALIBRATIONS PROFESSIONAL SERVICES 171247 6/26/2012 16.00 NCPERS LIFE INS. ACCRUED LIFE INSURANCE 171248 6/26/2012 75.00 NELSON PIANO SERVICE OTHER CONTRACTUAL 171249 6/26/2012 110.48 NORDIN, PAUL ACCOUNTS PAYABLE MANUAL 171250 6/26/2012 1,323.38 NORTH CENTRAL LABORATORIES SMALL TOOLS 171251 6/26/2012 62.75 NUSS TRUCK & EQUIPMENT CENTRAL GARAGE REPAIR 171252 6/26/2012 686.96 O'REILLY AUTO PARTS EQUIPMENT PARTS 171253 6/26/2012 213.32 OENOPHILIA COST OF MIX & SOFT DRINKS 171254 6/26/2012 37.00 OFFICE OF ENTERPRISE TECHNOLOG TELEPROCESSING EQUIP 171255 6/26/2012 21.86 OLSON, KAREN ACCOUNTS PAYABLE MANUAL 171256 6/26/2012 65.00 OPLAND, ANDREA OTHER REVENUES 171257 6/26/2012 299.86 OUTDOOR MOTION OPERATING SUPPLIES 171258 6/26/2012 22,721.92 PHILLIPS WINE & SPIRITS COST OF SALES -WINE 171259 6/26/2012 37,007.75 PIONEERLAND LIBRARY SYSTEM OTHER CONTRACTUAL 171260 6/26/2012 1,564.44 PLAISTED COMPANIES RECEIVED NOT VOUCHERED 171261 6/26/2012 1,582.20 PLANTS BEAUTIFUL NURSERY OPERATING SUPPLIES 171262 6/26/2012 35.00 POLLMAN, SARA RECREATION ACTIVITY FEES 171263 6/26/2012 22.84 POSITIVE ID INC DUE FROM UTILITIES 171264 6/26/2012 242.00 POSTMASTER POSTAGE 171265 6/26/2012 241.59 PRIEVE LANDSCAPING & LAWN CARE IMPROV OTHER THAN BLDGS 171266 6/26/2012 55.76 PRO -BUILD REPAIR & MAINTENANCE SUPPLIES 171267 6/26/2012 571.13 QUADE ELECTRIC REPAIR & MAINTENANCE SUPPLIES 171268 6/26/2012 37.06 QUILL CORP OFFICE SUPPLIES 171269 6/26/2012 521.40 RECREONICS OPERATING SUPPLIES 171270 6/26/2012 8,754.65 REINER ENTERPRISES, INC FREIGHT 171271 6/26/2012 32.00 REINER IRRIGATION & SEPTIC INC EQUIPMENT PARTS 171272 6/26/2012 159.58 RELIABLE OFFICE SUPPLIES OPERATING SUPPLIES 171273 6/26/2012 35.00 ROBERTS, KRISSA RECREATION ACTIVITY FEES 171274 6/26/2012 461.42 ROYALTIRE CENTRAL GARAGE REPAIR 171275 6/26/2012 40.00 SCHAUBERGER, JAKOB OTHER CONTRACTUAL 171276 6/26/2012 754.58 SCHMELING OIL CO MOTOR FUELS & LUBRICANTS 171277 6/26/2012 26.00 SCHMIDT, KRISTIE OTHER REVENUES 171278 6/26/2012 11,100.79 SCHOOL DIST # 423 OTHER REVENUES 171279 6/26/2012 285.00 SCOTT COUNTY COURT ADMIN OTHER REVENUES 171280 6/26/2012 35.00 SETLEY, MAGGIE RECREATION ACTIVITY FEES 171281 6/26/2012 125.00 SHAW, KAREN PROFESSIONAL SERVICES l� 171282 6/26/2012 67.96 SHOPKO UNIFORMS & PERSONAL EQUIP 171283 6/26/2012 73.13 SHRED -IT USA INC- MINNEAPOLIS CONTRACT REPAIR & MAINTENANCE 171284 6/26/2012 128.22 SIMONSON LUMBER CO REPAIR & MAINTENANCE SUPPLIES 171285 6/26/2012 10,000.85 SOUTHERN WINE & SPIRITS OF MN COST OF SALES - LIQUOR 171286 6/26/2012 233.12 SPS COMMERCE RECEIVED NOT VOUCHERED 171287 6/26/2012 14.11 STANDARD PRINTING PRINTING & PUBLISHING 171288 6/26/2012 1,178.76 STAPLES ADVANTAGE RECEIVED NOT VOUCHERED 171289 6/26/2012 34.00 STRAKA, MELISSA RECREATION ACTIVITY FEES 171290 6/26/2012 293.35 STRATEGIC EQUIPMENT COST OF MIX & SOFT DRINKS 171291 6/26/2012 174.75 SUBWAY WEST PROFESSIONAL SERVICES 171292 6/26/2012 71.25 TASC FLEX ADMINISTRATION FEE 171293 6/26/2012 1,215.00 TASC HRA ADMINISTRATION FEE 171294 6/26/2012 124.99 THOMPSON, MITCHELL UNIFORMS & PERSONAL EQUIP 171295 6/26/2012 494.21 THOMSON WEST OPERATING SUPPLIES 171296 6/26/2012 134.86 TOTAL FIRE PROTECTION REPAIR & MAINTENANCE SUPPLIES 171297 6/26/2012 26,398.92 TREBELHORN & ASSOC MOTOR FUELS & LUBRICANTS 171298 6/26/2012 118.35 TRI COUNTY WATER OPERATING SUPPLIES 171299 6/26/2012 48.65 USA BLUE BOOK EQUIPMENT PARTS 171300 6/26/2012 79.86 VERIZON WIRELESS COMMUNICATIONS 171301 6/26/2012 16,809.00 VIKING BEER COST OF SALES -BEER 171302 6/26/2012 390.00 VIKING COCA COLA COST OF MIX & SOFT DRINKS 171303 6/26/2012 8,632.00 WEBB PALLET RECEIVED NOT VOUCHERED 171304 6/26/2012 60.00 WELCOME NEIGHBOR ADVERTISING 171305 6/26/2012 30.00 WENDLING, JESSICA RECREATION ACTIVITY FEES 171306 6/26/2012 637.24 WEST PUBLISHING PAYMENT CTR OPERATING SUPPLIES 171307 6/26/2012 7,298.00 WESTAFER ENTERPRISES SALES COMMISSIONS 171308 6/26/2012 213.75 WILSONS NURSERY INC LANDSCAPE MATERIALS 171309 6/26/2012 2,010.00 WINE MERCHANTS INC COST OF SALES -WINE 171310 6/26/2012 17,205.21 WIRTZ BEVERAGE MINNESOTA COST OF SALES -WINE 171311 6/26/2012 1,000.00 WM MUELLER & SONS CONTRACT REPAIR & MAINTENANCE 171312 6/26/2012 250.00 WM MUELLER & SONS CONTRACT REPAIR & MAINTENANCE 171313 6/26/2012 2,062.50 WM MUELLER & SONS CONTRACT REPAIR & MAINTENANCE 171314 6/26/2012 3,461.93 WORK CONNECTION, THE OTHER CONTRACTUAL 171315 6/26/2012 420.34 ZARNOTH BRUSH WORKS INC REPAIR & MAINTENANCE SUPPLIES 171316 6/26/2012 171317 6/26/2012 171318 6/26/2012 Payment Instrun Check Total Total Payments 623.83 PLOTZ, GARY D 812.30 SEPPELT, MILES 89.91 WOODS, CANDICE 634,487.06 Grand Total lent Totals 634,487.06 634,487.06 POSTAGE TRAVEL SCHOOL CONFERENCE TRAVEL SCHOOL CONFERENCE PAYROLL ELECTRONIC FUNDS TRANSFERS PAYROLL DATE: 06/15/2012 Period Ending Date: 06/09/2012 $56,987.86 IRS - Withholding Tax Account Federal Withholding Employee /Employer FICA Employee /Employer Medicare $11,663.94 MN Department of Revenue State Withholding Tax $40,310.30 Public Employee Retirement Association Employee /Employer PERA/DCP Contributions $2,115.32 TASC Employee Flex Spending Deductions $6,319.89 TASC Employee Contributions to Heath Savings Account $575.00 MNDCP Employee Contributions - Deferred Comp $1,440.00 ING Employee Contributions - Deferred Comp $1,230.00 ICMA Retirement Trust Employee Contributions - Deferred Comp $954.45 MN Child Support System Employee Deductions $0.00 MSRS - Health Savings Plan Employee Deductions to Health Savings Plan $121,596.76 Total Electronic Funds Transfer 9 r ') ELECTRONIC FUNDS TRANSFERS 6/26/2012 TAX FUND PAYABLETO AMOUNT FUEL HATS MN DEPT OF REV $1,123.36 SALES TAX LIQUOR MN DEPT OF REV $45,051.00 USE TAX PRCE CIVIC ARENA MN DEPT OF REV $699.00 SALES & USE TAX WATER SEWER CREEKSIIMN DEPT OF REV $12,876.00 $59,749.36 C) C) C TO: Mayor & City Council FROM: Kent Exner, City Engineer John Paulson, Environmental Specialist RE: Public Hearing to Consider Comments on the Storm Water Pollution Prevention Plan (SWPPP) for the City of Hutchinson DATE: June 25, 2012 Per requirements of the MPCA whom administer the National Pollution Discharge Elimination System (NPDES) Phase II permit, the City must have a Public Hearing and consider comments prior to submitting the Storm Water Pollution Prevention Plan (SWPPP) Annual Report for 2011. This regulation applies to all cities that are determined to have and maintain a Municipal Separate Storm Sewer System (MS4). Public comment and testimony will be received at this hearing. We recommend approving the attached Draft SWPPP Annual Report for 2011 as required by the MS4 Permit. cc: Jeremy Carter — City Administrator nnesota olnt olAge Poly tion MS4 Annual Report for 2011 520 Lafayette Road North Municipal Separate Storm Sewer Systoms M3ft St. Paul, MIN 55155 -4194 Reporting period January 1, 2011 to December 31, 2011 Due June 30, 2012 Doc Type: Permifdng Annual Report instructions: By completing this mandatory MS4 Annual Report form, you are providing the Minnesota Pollution Control Agency (MPCA) with a summary of your status of compliance with permit conditions, including an assessment of the appropriateness of your identified best management practices (BMPs) and progress towards achieving your identified measurable goals for each of the minimum control measures as required by the MS4 Permit. If a permittee determines that program status or compliance with the permit can not be adequately reflected within the structure of this forth additional explanation and/or information may be referenced in an attachment. This forth has significant limitations and provides only a snap shot of MS4 compliance with the conditions in the permit. After reviewing the information, MPCA staff may need to contact the permittee to clarify or seek additional information. Submittal: This MS4 Annual Report must be submitted electronically to the MPCA using the submit button at the end of the form, from the person that is duly authorized to certify this form. All questions with an asterisk ( *) are required fields (these fields also have a red border), and must be completed before the form will send. A confirmation e-mail will be sent in response to electronic submissions. If you have further questions, please contact one of these MPCA staff members (toll -free 800. 657 - 3864): Joyce Cieluch 218- 846 -8126 Scott Fox 651- 757 -2368 Amy Garcia 651- 757 -2377 General Contact Information ( *Required fields) *Name of MS4: _City of Hutchinson *Mailing address: 111 Hassan Street SE *City: Hutchinson *State: MN *Contact name: Kent Exner *Zip code: 55350 *Phone (including area code): 320.234.4212 *E -mail: kexner@ci.hutchinson.mn.us Minimum Control Measure 1: Public Education and Outreach [V.G.1 ] ( *Required fields) A. The permit requires each permittee to implement a public education program to distribute educational materials to the community or conduct equivalent outreach activities about the impacts of stormwater discharges on water bodies and steps that the public can take to reduce pollutants in stormwater runoff. [Part V.G.1.a] Note: Please indicate which of the following distribution methods you used. Indicate the number distributed in the spaces provided (enter "0" if the method was not used or "NA" if the data does not exist): Media type Number of media Number of times published Circulation/ Audience Example: Brochures: 3 different brochures published 5 times about 10,000 Brochures: 3 different brochures 4 265 Newsletter: Posters: 1 page in PRCE booklet 1 5000 Newspaper articles: Utility bill inserts: 1 bill insert 1 4200 Radio ads: Television ads: Cable Access Channel: 2 tv ads on HCVN 6 months daily airing 6000 Other: Stormdrain markers 1 1 30 Other: Construction permit handouts 1 1 15 Other: P2IHousekeeping posters 5 1 50 w .pca.state.mn.us 651- 296.6300 • 800- 657 -3864 TTY 651- 282 -5332 or 800- 657 -3864 • Available In�erria ive formats wq- strm4 -06 319112 (/a ge 1 formats 5 B. *Do you use a website as a tool to distribute stormwater educational materials? ❑x Yes ❑ No What is the URL: http: /Iwww.ci. hutchinson .mn.us /stormwater.htmi C. If you answered yes in question B. above, do you track hits to the website? I] Yes []No How many hits were to the stormwater webpage: 254 D. *Did you hold stormwater related events, presentations to schools or other such activities? © Yes ❑ No If yes, please describe: Hosted a meeting with surrounding communities regarding MS4 implementation activities that help engage the public. Worked with local volunteers to reinstall storm drain markers. E. *Have specific messages been developed and distributed during this reporting year for Minimum Control Measure (MCM): MCM 1: ® Yes ❑ No MCM 4: ® Yes ❑ No MCM 2: ® Yes ❑ No MCM 5: ❑x Yes ❑ No MCM 3: ® Yes ❑ No MCM 6: ❑x Yes ❑ No F. *Have you developed partnerships with other MS4s, watershed districts, local or state governments, ❑x Yes ❑ No educational institutions, etc., to assist you in fulfilling the requirements for MCM 1? G. List those entities with which you have partnered to meet the requirements of this MCM and describe the nature of the agreement(s): (Attach a separate sheet if necessary.) The city has no formal agreements with other entities to fulfill our permit requirements. We actively work with the C.R.O.W., other MN4 cities such as the cities of Glencoe, New Ulm, Mankato, Waseca, Owatonna, St. Peter, MCSC, South Fork Crow River Organization of Water to aid one another with efforts. There currently is a group of MS4 communities in southern MN that are planning to begin meeting annually to discuss what works and obstacles that we have encountered in our programs. H. *Have you developed methods to assess the effectiveness of your public education /outreach ® Yes ❑ No program? If yes, please describe: The program is evaluated through feedback received from the public throughout the year. We are able to evaluate whether the message is being received and how it is being implemented by the residents. Ex. demand for BMP's such as rein barrels has increased. Hits on the stormwater web page are also an indicator of success. Minimum Control Measure 2: Public Participation /Involvement [V.G.2] ( *Required fields) A. *Did you hold a public meeting to present accomplishments and to discuss your Stormwater [@ Yes ❑ No Pollution Prevention Program ( SWPPP)? [Part V.G.1.e] If no, explain: B. What was the date of the public meeting (mm /dd/yyyy): 06/1212012 C. How many citizens attended specifically for stormwater (excluding board /council members and staff /hired consultants)? 0 D. Was the public meeting a stand -alone meeting for stormwater or was it combined with some other function (City Council meeting, other public event, etc.)? E. *Each permittee must solicit and consider input from the public prior to submittal of the annual report. Did you receive written and/or oral input on your SWPPP? [Part V.G.2.b.1 -31 F. *Have you revised your SWPPP in response to written or oral comments received from the public since the last annual reporting cycle? [Part V.G.2.c] If yes, describe: (Attach a separate sheet if necessary.) ❑ Stand -alone ❑x Combined ❑ Yes 0 No ❑ Yes © No www.pca.state.mn.us 651- 296 -6300 • 800- 657 -3864 TTY 651 -282 -5332 or 800- 657 -3864 • Available in alternative formals wq- strm4 -06 • 319112 Page 2 of 5 Minimum Control Measure 3: Illicit Discharge Detection and Elimination [V.G.3] ('Required fields) The permit requires pennittees to develop, implement, and enforce a program to detect and eliminate illicit discharges as defined in 40 CFR 122.26(b)(2). You must also select and implement a program of appropriate BMPs and measurable goals for this minimum control measure. A. 'Did you update your storm sewer system map? ❑x Yes ❑ No If yes, please explain which components (ponds, pipes, outfalls, waterbodies, etc.) were updatedladded: All components are reviewed annually for additions and removals from the map. As components are inspected and the system information is updated the system map is changed to reflect these updates. Note: The storm sewer system map was to be completed by June 30, 2008. (Part V. G.3.aj B. 'Have you modified the format in which the map is available? C. If yes, indicate the new format: ❑ Hardcopy only ❑ GIS system ❑ CAD ❑ Other system: D. "Have you established an ordinance or other regulatory mechanism to prohibit illicit discharges and/or non- stonmwater discharges from entering the MS4? Note: The permit required the ordinance or other regulatory mechanism to be established by June 30, 2010 (Part V.G.3.b]. E. If yes, indicate which mechanism you have established: ® Ordinance ❑ Regulatory F. If you answered yes in question D above, provide the date the ordinance or other regulatory mechanism was adopted (mmldd/yyyy): 4/24/2007 G. `Did you inspect for illicit discharges during the reporting year? H. If you answered yes in question G above, did you identify any illicit discharges? 1. If you answered yes in question H above, how many illicit discharges were detected during the reporting period J. If you answered yes in question I above, did the illicit discharge result in an enforcement action? If yes, what type of enforcement action(s) was taken (check all that apply): [] Verbal warning x❑ Notice of violation []Fines ❑ Criminal action ❑ Civil penalties ❑ Other (describe): ❑ Yes ❑x No 0 Yes ❑ No ❑X Yes ❑ No ❑x Yes ❑ No ❑ Yes ❑X No Minimum Control Measure 4: Construction Site Stormwater Runoff [V.G.4] ('Required fields) The permit requires that each permittee develop, implement, and enforce a program to reduce pollutants in any stormwater runoff to your small MS4 from construction activities within your jurisdiction that result in a land disturbance of equal to or greater than one acre, including the disturbance of less than one acre of total land area that is part of a larger common plan of development or sale if the larger common plan will ultimately disturb one or more acres. [Part V.G.4.] A. The permit requires an erosion and sediment control ordinance or regulatory mechanism that must include sanctions to ensure compliance and contains enforcement mechanisms [Part V.G.4.a]. Indicate which of the following enforcement mechanisms are contained in your ordinance or regulatory mechanism and the number of actions taken for each mechanism used during the reporting period (enter "0" if the method was not used or "NA" if the data does not exist). Check all that apply. Enforcement mechanism Number of actions E9 Verbal warnings # 6 x❑ Notice of violation # 2 ❑ Administrative orders # NA ❑ Stop-work orders # 0 Fines # NA Forfeit of security of bond money # NA ❑ Withholding of certificate of occupancy # 0 Criminal actions # 0 ❑ Civil penalties # 0 Other: NA # www.pca.state.mn.us " 651- 296 -6300 • 800- 657 -3864 wq- strm4 -06 • 319112 TTY 651- 282 -5332 or 800 -657 -3864 • Available in alternative fomwd Page 3 of 5 B. *Have you developed written procedures for site inspections? C. *Have you developed written procedures for site enforcement? © Yes ❑ No ❑X Yes ❑ No D. *Identify the number of active construction sites greater than an acre in your jurisdiction during the reporting period year: 7 E. *On average, how frequently are construction sites inspected (e.g., weekly, monthly, etc.)? Monthly F. *How many inspectors, at any time, did you have available to verify erosion and sediment control compliance at construction sites during the reporting period: 1 Minimum Control Measure 5: Post - construction Stormwater Management in New Development and Redevelopment [V.G.5] ( *Required fields) The permit requires each permittee to develop, implement, and enforce a program to address stormwater runoff from new development and redevelopment projects within your jurisdiction that disturb an area greater than or equal to one acre, including projects less than one acre that are part of a larger common plan of development or sale that discharge into your small MS4. Your program must ensure that controls are in place that would prevent or reduce water quality impacts. You must also select and implement a program of appropriate BMPs and measurable goals for this minimum control measure. Note: The MS4 permit requirements associated with this minimum control measure were required to be fully developed and implemented by June 30, 2008. A. *Have you established design standards for stormwater treatment BMPs installed as a result of x❑ Yes ❑ No post-construction requirements? B. *Have you developed procedures for site plan review which incorporate consideration of water quality impacts? C. *How many projects have you reviewed during the reporting period to ensure adequate long -term operation and maintenance of permanent stormwater treatment BMPs installed as a result of post - construction requirements? [Part V.G.5.b.and Part V.G.5.ci. D. *Do plan reviewers use a checklist when reviewing plans? E. *How are you funding the long -term operation and maintenance of your stormwater management system? (Check all that apply) ❑ Grants X❑ Stormwater utility fee ❑ Taxes ❑ Other: x❑ Yes ❑ No © Yes ❑ No Minimum Control Measure 6: Pollution Prevention /Good Housekeeping for Municipal Operations [V.G.6] ( *Required fields) The permit requires each MS4 to develop and implement an operation and maintenance program that includes a training component and has the ultimate goal of preventing or reducing pollutant runoff from municipal operations. Your program must include employee training to prevent and reduce stormwater pollution from activities, such as park and open space maintenance, fleet and building maintenance, new construction and land disturbances, and stormwater system maintenance. A. *Indicate the total number of structural pollution control devices (for example-grit chambers, sumps, floatable skimmers, etc.) within your MS4, the total number that were inspected during the reporting period, and calculate the percent inspected. Enter "0" if your MS4 does not contain structural pollution control devices or none were inspected. Enter "NA" if the data does not exist: B. *Did you repair, replace, or maintain any structural pollution control devices? C. *For each BMP below, indicate the total number within your MS4, how many of each BMP type were inspected and the percent inspected during the reporting period. Enter "0" if your MS4 does not contain BMPs or none were inspected. Enter "NA" if the data does not exist: D. E. StructurelFacili a 'Total number *Number inspected I *Percentage *Outfalls to receiving waters: 71 22 31 *Sediment basins/ponds, 48 8 17 *Total 119 30 25 ® Yes ❑ No Of the BMPs inspected in C. above, did you include any privately owned BMPs in that number? ❑ Yes ❑x No If yes in D. above, how many: www.pca.state.mn.us 651- 296 -6300 800- 657.3864 TTY 651. 282 -5332 or 800- 657 -3864 • Available in alternative format wq- strm4 -06 • 319112 Page 4 of 5 Section 7: Impaired Waters Review ( *Required fields) The permit requires any MS4 that discharges to a Water of the State, which appears on the current U. S. Environmental Protection Agency (EPA) approved list of impaired waters under Section 303(d) of the Clean Water Act, review whether changes to the SWPPP may be warranted to reduce the impact of your discharge [Part IV.D]. A. *Does your MS4 discharge to any waters listed as impaired on the state 303 (d) list? 0 Yes ❑ No B. *Have you modified your SWPPP in response to an approved Total Maximum Daily Load (TMDL)? ❑ Yes X❑ No If yes, indicate for which TMDL: Section 8: Additional SWPPP Issues ( *Required fields) A. *Did you make a change to any BMPs or measurable goals in your SWPPP since your last ❑ Yes ® No report? [Part V.H.] B. If yes, briefly list the BMPs or any measurable goals using their unique SWPPP identification numbers that were modified in your SWPPP, and why they were modified: (Attach a separate sheet if necessary.) C. *Did you rely on any other entities (MS4s, consultants, or contractors) to implement any portion []Yes I@ No of your SWPPP7 If yes, please identify them and list activities they assisted with: Owner or Operator Certification ( *Required fields) The person with overall administrative responsibility for SWPPP implementation and Permit compliance must certify this MS4 Annual Report. This person must be duly authorized and should be either a principal executive (i.e., Director of Public Works, City Administrator) or ranking elected official (i.e., Mayor, Township Supervisor). ® *Yes - t certify underpenalty of law that this document and all attachments were prepared under my direction or supervision in accordance with a system designed to assure that qualified personnel property gathered and evaluated the information submitted. Based on my inquiry of the person or persons who manage the system, or those persons directly responsible forgathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate, and complete (Minn. R. 7001.0070). 1 am aware that there are significant penalties for submitting false information, including the possibility of fine and imprisonment (Minn. R. 7001.0540). *Name of certifying official: Kent Exner *Title: Director of Public Works *Date: 06/12/2012 www. pca. state. mn.us • 651 - 296 -6300 800- 657 -3864 TTY 651- 282 -5332 or 800- 657 -3864 wq-strm4 -06 • 319112 (mm /ddNYYy) VsaoAvailable in attemative forma Page 5 of 5 C TO: Mayor & City Council FROM: Dan Jochum, Planning Director Andy Reid, Controller John Paulson, Environmental Specialist RE: Facilities Plan Update DATE: June 26, 2012 Please see the attached Facilities Plan documents, including a list of projects by priority ranking, a list of projects by proposed completion year and the funding plan. The facilities committee worked hard on making sure the projects listed for each year stayed within the approved funding amounts and if certain years did not go over those approved amounts the excess balance would carry forward to compensate for future year funding shortages. This was necessary due to the total project cost of some of the larger projects, such as Civic Arena dehumidification and refrigeration system. In addition, the facilities committee also looked at economies of scale on similar project types. For example, there were several roofs that needed to be completed in 2012 according to the ranking process. The Event Center roof was scheduled for repair in 2013 based on project rankings. However, it made sense to also complete the Event Center roof in 2012 because of better pricing that could be obtained by having multiple roofs completed in one year. In addition, several projects that scored poorly in the condition ranking process were not able to be accommodated in 2012 due to timing and lack of funding if all of the worst ranked projects were done in year one. For example, the Parks Garage scored the worst score overall on the condition rating index, however due to the complexity of the project and the likely amount of time it would take to complete the project, it was decided this project should move to 2013. Also, if this project was completed in 2012 it would have put the facilities expenditures over the $750,000 target if something else wasn't moved to 2013. The facilities committee will meet again soon to coordinate the start of the identified projects for 2012 and pass the management of these projects over to the individual departments that the projects are aligned with. No action is requested on this item, as it is meant to provide an update on the facilities planning process to date. q _ Project Name Facility Name Department Cost CIPP Score Year Parks Garage Overhaul Parks Garage Parks $400,000 375 2013 Parks Garage Parking Lot Parks Garage Parks 375 2013 SD Sidewalk Replacement Senior Dining Planning Building Zoning $4,000 375 2012 Dehumidification Units Civic Arena Parks $400,000 340 2014 SD Parking Lot Replacement Senior Dining Planning Building Zoning $50,000 340 2013 Library Roof Replacement Library Planning Building Zoning $40,000 340 2012 Tipping Building Interior Creekside Creekside $25,000 320 EF LH Roof Replacement Liquor Hutch Liquor Hutch $70,835 315 EF East Rink Roof Replacement Civic Arena Parks $291,500 310 2012 Refrigeration units Civic Arena Parks $850,000 305 2014 CA Sidewalk Replacement Civic Arena Parks $15,000 305 2012 RC Roof Replacement Recreation Center Parks $218,000 290 2015 New Pool Equipment Recreation Center Parks $75,000 285 2016 EC Roof Replacement Event Center Parks $44,325 285 2012 CC VAV boxes City Center Planning Building Zoning $25,000 285 2012 LH Roof Top Unit Liquor Hutch Liquor Hutch $20,000 280 EF WW Solids Building Boiler Wastewater Plant Public Works $15,000 280 EF Cemetary Roof Replacement Cemetery Public Works $17,920 280 2012 East Rink Insulation Reface Civic Arena Parks $200,000 275 2035 WW Wall Packs Wastewater Plant Public Works $4,000 275 EF WW Bldg 90 High Bays Wastewater Plant Public Works $4,000 275 EF East Rink Front Doors Civic Arena Parks $7,430 270 2012 Controls Building Exterior Creekside Creekside $2,500 260 EF CC Carpet City Center Planning Building Zoning $65,000 260 2013 FD Parking Lot Fire Hall Fire $150,000 260 2015 RC Main Air Handler Recreation Center Parks $42,661 255 2013 CA East Dasher Boards Civic Arena Parks $125,000 240 2015 CA East Tough Flex Flooring Civic Arena Parks $85,000 240 2014 Hangar Replacements Airport Public Works $400,000 240 2017 CA West Dasher Boards Civic Arena Parks $125,000 240 2017 FD Floor Fire Hall Fire $25,000 230 2016 CA RC Parking Lot Civic Arena Parks $640,000 230 2016 WTP Garage Roof Water Plant Public Works $10,000 225 EF PD Windows Police Department Police $10,000 215 2017 Tip up joint replacement HATS Public Works $10,000 190 2017 PD Attic Insulation Police Department Police $5,000 165 2016 EF= Enterprise Funds Future Projects Band Shell Renovation 77T B and Shell Parks CC Front Doors City Center Planning Building Zoning Roberts Park Lighting Roberts Park Parks aLQ�) Project Name Facility Name Department Cost CIPP Score Year SD Sidewalk Replacement Senior Dining Planning Building Zoning $4,000 375 2012 Library Roof Replacement Library Planning Building Zoning $40,000 340 2012 East Rink Roof Replacement Civic Arena Parks $291,500 310 2012 CA Sidewalk Replacement Civic Arena Parks $15,000 305 2012 EC Roof Replacement Event Center Parks $44,325 285 2012 CC VAV boxes City Center Planning Building Zoning $25,000 285 2012 Cemetary Roof Replacement Cemetery Public Works $17,920 280 2012 East Rink Front Doors Civic Arena Parks $7,430 270 2012 Parks Garage Overhaul Parks Garage Parks $400,000 375 2013 Parks Garage Parking Lot Parks Garage Parks 375 2013 SD Parking Lot Replacement Senior Dining Planning Building Zoning $50,000 340 2013 CC Carpet City Center Planning Building Zoning $65,000 260 2013 RC Main Air Handler Recreation Center Parks $42,661 255 2013 Dehumidification Units Civic Arena Parks $400,000 340 2014 Refrigeration units Civic Arena Parks $850,000 305 2014 CA East Tough Flex Flooring Civic Arena Parks $85,000 240 2014 RC Roof Replacement Recreation Center Parks $218,000 290 2015 East Rink Insulation Reface Civic Arena Parks $200,000 275 2015 FD Parking Lot Fire Hall Fire $150,000 260 2015 CA East Dasher Boards Civic Arena Parks $125,000 240 2015 New Pool Equipment Recreation Center Parks $75,000 285 2016 FD Floor Fire Hall Fire $25,000 230 2016 CA RC Parking Lot Civic Arena Parks $640,000 230 2016 PD Attic Insulation Police Department Police $5,000 165 2016 Hangar Replacements Airport Public Works $400,000 240 2017 PD Windows Police Department Police $10,000 215 2017 Tip upjoint replacement HATS Public Works $10,000 190 2017 CA West Dasher Boards Civic Arena Parks $125,000 240 2017 Future Projects Band Shell Renovation Band Shell Parks $25,000 320 EF CC Front Doors City Center Planning Building Zoning $70,835 315 EF Roberts Park Lighting Roberts Park Parks $20,000 280 EF Enterprise Fund Projects Tipping Building Interior Creekside Creekside $25,000 320 EF LH Roof Replacement Liquor Hutch Liquor Hutch $70,835 315 EF LH Roof Top Unit Liquor Hutch Liquor Hutch $20,000 280 EF WW Solids Building Boiler Wastewater Plant Public Works $15,000 280 EF WW Wall Packs Wastewater Plant Public Works $4,000 275 EF WW Bldg 90 High Bays Wastewater Plant Public Works $4,000 275 EF Controls Building Exterior Creekside Creekside $2,500 260 IF WTP Garage Roof Water Plant Public Works $10 ,000 225 EF Facilities Master Plan Beginning (LGA) Proposed Ending Year Balance Funding Improvements Balance 2011 - 250,000 - 500,000 400,000 2012 400,000 750,000 (445,175) 704,825 2013 704,825 750,000 (557,660) 897,165 2014 897,165 750,000 (1,335,000) 312,165 2015 312,165 750,000 (693,000) 369,165 2016 369,165 750,000 (720,000) 399,165 2017 399,165 750,000 (420,000) 729,165 4,500,000 (4,170,835) Contingency Contingency Contingency Funding (LGA) Used Balance 250,000 - 250,000 250,000 - 500,000 250,000 - 750,000 250,000 - 1,000,000 250,000 - 1,250,000 250,000 - 1,500,000 1,500,000 2012 291,500 East Rink Roof 44,325 Event Center Roof 40,000 Library Roof 24,000 City Center VAV Boxes 17,920 Cemetery Roof 15,000 Civic Arena Sidewalk 7,430 East Rink Front Doors 5,000 Senior Dining Sidewalk 445,175 Total 2013 400,000 Park Garage 65,000 City Center Carpet 50,000 Senior Dining Parking Lot 42,660 Recreation Center Air Handlers 557,660 Total 2014 1,250,000 Civic Arena Dehumidification & Refrigeration 85,000 East Rink Tough Flex Flooring 1,335,000 Total 2015 218,000 Recreation Center Roof 200,000 East Rink Insulation Reface 150,000 Fire Department Parking Lot 125,000 East Rink Dasher Boards 693,000 Total 2016 640,000 Civic Arena / Recreation Center Parking Lot 75,000 New Pool Equipment 5,000 Police Attic Insulation 720,000 Total 2017 400,000 Hangar Replacements 10,000 Police Window Replacements 10,000 HATS 420,000 Total Ej till CITY OF HUTCHINSON MEMO Administration Department June 21, 2012 TO: MAYOR & CITY COUNCIL FROM: JEREMY CARTER, CITY ADMINISTRATOR SUBJECT: 5 -YEAR CAPITAL IMPROVEMENT PLAN (CIP PLAN) Attached are two summary reports for 2012 and two summary reports of the 2013 — 2017 Capital Improvement Plan (CIP). The entire document consisting of several reports and details of each project will be placed on the City website upon approval by City Council. The 5 -year Capital Improvement Plan serves as a guide that lays out on -going capital expenditures over the next 5 years and the potential funding sources for those expenditures. The CIP plan is meant as a guide for Council and Management but does not give authorization for the projects until formally approved based on purchasing authorization thresholds. The 5 -year CIP plan is a fluid document that gets updated on an annual basis. Some projects get pushed back to later years, some projects drop off and some projects move up years depending on priorities. Ultimately, the funding of potential projects is a major factor in determining which projects within the 5- year CIP plan get completed. In addition, the newly formed facilities committee and fleet committee will be instrumental in shaping the priorities of several major components of the 5 -year CIP. The June 26h meeting will give council members an opportunity to discuss the content of the 5 -year CIP and ask questions on any specific areas. Over the next month there will be some further refinement in certain sections before the final version comes before council for approval. If there are any questions ahead of time or the council would like to see further details of the 5 -year CIP plan please let me know. Sincerely, Jeremy Carter City Administrator �(b) City of Hutchinson, MN CITY OF HUTCHINSON - CAPITAL PLAN 2012 thru 2016 PROJECTS BY DEPARTMENT Department Project# Priority 2012 Airport Airport Mowing Equipment AIR -1202 3 25,000 Construct Apron for T- hangar AIR -1401 4 Add Apron for Hangar Const AIR -1601 4 Airport Total 25,000 Cemetery Carpet Replacement Cemetery Fencing /Roadway CEM -01 3 10,000 Cemetery roof replacement CEM -1301 2 17,920 2 ea. commercial mowers CEM -1302 2 Used dump truck CEM -1501 3 Cemetery Total !City Center Carpet Replacement CITY CTR -05 3 City Center VAV Boxes CITY CTR -08 3 City Center Total COMP -36 3 lCivic Arena COMP -38 4 Civic Arena East Rink Roof CA -15 1 Civic Arena Sidewalk CA -16 2 Civic Arena East Rink Front Doors CA -17 2 Civic Arena Dehumidification Unit Replace CA -18 2 Civic Arena Refrigeration Units Replace CA -19 2 Civic Arena East Rink Tough Flex Flooring CA -20 2 Civic Arena East Rink Insulation Resurface CA -21 2 Civic Arena East Rink Dasher Boards CA -22 2 Civic Arena Total Compost Turner COMP -25 4 Blending line & Pad enclosure COMP -30 4 Colorizer Upgrade & Building COMP -36 3 Maintenance Shop COMP -38 4 Front End Loaders COMP -40 2 Forklift Replacement COMP -43 3 Cold Storage Building COMP -45 3 Flow Boy Trailer COMP -46 5 SS Bi -fold Doors COMP -50 2 Vehicle Replacement COMP -51 4 SS- ECS Control System Upgrade COMP -54 3 Grinder COMP -55 3 27,920 24,000 24,000 291,500 15,000 7,430 313,930 142,000 Page 1 Department Project# Priority 2012 Compost Total 142,060 (Engineering Engineer Utility Vehicle ENGR -01 3 112 ton work truck ENGR -02 3 Engineering Total (Event Center Event Center Roof EC-01 3 44,325 Event Center Total 44,325 Fire Fire Dept Parking Lot FD -21 3 New Chief Vehicle FD -28 4 Fire Total Lin frastructure Improvements Montana St NW (N of GCR) PMP -1107 3 Parking Lot PMP -1110 2 5th Avenue NW (Main St to Kouwe St) PMP -1201 2 1,810,162 Lynn Road SW PMP -1202 3 Linden Ave SW (Lynn Rd to Main St) PMP -1203 3 Les Kouba Pkwy NW PUP-1204 4 506,744 TH 15 Retaining Wall Reconstruction PMP -1205 2 456,713 South Grade Road Bridge PMP -1206 4 185,000 Seal Coating PMP -1207 3 300,000 Pavement Management Candidates PMP -1300 2 738,379 Jefferson Street SE (Fair Ave to Wash Ave) PMP -1301 2 2nd Ave SE Bridge PMP -1302 3 2nd Ave SE (Main St S to Adams St S) PMP-1303 2 2nd Ave SE (Adams St to Bridge) PMP -1304 3 SGR Bridge -City participation PMP -1305 3 Roundabout @ 151115 PMP -1306 3 Jefferson St SE (Century Ave to Fair Ave) PMP -1401 2 Dale St SW(School Rd to Century Ave) PMP -1402 3 Hwy 15 South Service Rd PMP -1403 3 Oakland Ave SE PMP -1404 3 Century Ave SE (Hwy 15- Jefferson) PMP -1501 3 5th Ave SW PMP -1502 3 5th Ave SE PMP -1503 3 South Central Trunk Stan Sewer PMP -1504 3 Roberts Rd SW (McDonald to Dale) PMP -0601 3 Washington Ave W (Lynn Rd -Main St) PMP -1602 3 Monme St SE/Adams St E Business Pk PW -35 3 3M Trunk Sanitary UTL -1103 3 5th Ave NW Utilities UTL -1202 3 620,000 Pvmt Mgmt Utilities UTL -1300 3 400,000 Jefferson St SE Utilities UTL -1301 3 Jefferson St SE Utilities UTL -1401 3 Century Ave SE Utilities UTL -1501 3 5th Ave SWISE Utilities UTL -1502 3 Infrastructure Improvements Total 5,016,998 Page 2 1 �� Department Project# Priority 2012 Library Library Flat Roof L1812 -01 2 40,000 Library Total 40,000 Liquor Fund Liquor Store Roof Improvements LIQ -03 2 70,835 Liquor Store cooler improvements LIQ-04 3 Liquor Fund Total 70,835 iParks 314 Ton Pickup Park 04 3 1 Ton Dump Truck Park 05 2 1 Ton Truck wrPlow Park 07 1 114 Ton Pickup Park 11 3 Replace 114 Ton Pickup Park 15 3 Outdoor Aquatic Center PARK -26 3 Ball Fields PARK -27 3 Rail Line Purchase Debt PARK -28 3 30,000 Parks Garage Overhaul PARK -29 1 New John Deere Mower PARK -30 nla 63,000 Ford F150 4X4 PARK -31 nla 23,500 Parks Total 116,500 Police Handgun Replacement PD 12 -03 1 Police Special Response Vehicle PD -1 1 Police Squad Vehicles PD -21 1 60,000 Police Attic Insulation PD -25 4 Police Squad Vehicle (LT) PD -3 1 24,000 Upgrades to civil defense system PD-4 1 30,000 Interoperable communication system PD-5 1 50,000 Police Total 164,000 'Pool & Recreation Building Pool improvements PR -13 1 Recreation Center Roof PR -14 2 Rec CentenCivic Arena Parking Lot PR -15 3 Recreation Center Air Handlers PR -16 2 Pool & Recreation Building Total ,Senior Dining Evergreen parking IotHandicap Access Sr Dine 03 4 Senior Dining Sidewalk Sr Dine 05 2 5,000 Senior Dining Total 5,000 'Storm Water Storm Sewer System Repairs SW-02 3 20,000 Storm Water Total 20,000 Page 3 �� Department Project# Priority 2012 Streets Snowplow trucks STRT -1301 3 314 ton 44 work truck, plow STRT -1302 3 Asphalt Recycler STRT -1401 4 Brush chipper STRT -1402 4 Heavy snow blower STRT -1501 2 1 -ton dump truck wl attachments STRT -1502 3 Wheel loader wl attach STRT -1601 3 Vibratory roller STRT -1602 3 Streets Total Technology New Minivan IT -31 3 22,450 Technology Total 22,450 Wastewater Harmony Ln Lift Station PW -65 4 Sewer Jet -Vac Truck WW-001 2 Lawn Mower WW -1101 1 Drywall Rehabilitation WW -1201 3 30,000 UV Bulb Replacements -Bank B WW -1202 3 WWTF Biosolids Handling WW -1203 3 UV Bulb Replacements -Bank A WW -1301 3 WWTF SCADA Improvements WW -1302 3 Rotor VFD's WW -1501 3 Utility vehicle WW -1502 3 EQ Basin Liner WW -1601 3 Seal/Oveday Driveways at WWTF WW -1602 3 Wastewater Total 30,000 Water Replace Water Department Pickup W -1100 3 RO Membrane replacement W -1101 2 Commercial mower, snow blower W -1102 3 Automated meter reading system W -1103 4 Water Tower Rehab -South Park W -1202 3 458,660 Garage roof replacement W -1301 3 WATR SCADA Improvements W -1302 3 Water Tower Rehab -Golf Course W -1401 3 Seal- Oveday Driveways W -1402 3 Replace Water Department Pickup W -1601 3 Water Total 458,660 GRAND TOTAL 6,521,618 Page 4 �N) City of Hutchinson, MN CITY OF HUTCHINSON - CAPITAL PLAN 2012 thru 2016 PROJECTS BY FUNDING SOURCE Source Project# Priority 2012 !Airport Construction Fund Construct Apron for T- hangar AIR -1401 4 Add Apron for Hangar Const AIR -1601 4 Airport Construction Fund Total Assessments Montana St NW (N of GCR) PMP -1107 3 291,500 Parking Lot PMP -1110 2 15,000 5th Avenue NW (Main St to Kouwe St) PMP -1201 2 387,155 Lynn Road SW PMP -1202 3 Linden Ave SW (Lynn Rd to Main St) PMP -1203 3 Les Kouba Pkwy NW PMP -1204 4 60,000 Pavement Management Candidates PMP -1300 2 278,130 Jefferson Street SE (Fair Ave to Wash Ave) PMP -1301 2 2nd Ave SE (Main St S to Adams St S) PMP -1303 2 2nd Ave SE (Adams St to Bridge) PMP -1304 3 Jefferson St SE (Century Ave to Fair Ave) PMP -1401 2 Dale St SW(School Rd to Century Ave) PMP -1402 3 Hwy 15 South Service Rd PUP-1403 3 Oakland Ave SE PUP-1404 3 Century Ave SE (Hwy 15- Jefferson) PMP -1501 3 5th Ave SW PMP -1502 3 5th Ave SE PMP -1503 3 Roberts Rd SW (McDonald to Dale) PUP-1601 3 Washington Ave W (Lynn Rd -Main St) PMP -1602 3 Monroe St SE /Adams St E Business Pk PW -35 3 Assessments Total 725,285 Capital Equipment Notes Snowplow trucks STRT -1301 3 Capital Equipment Notes Total .Capital Projects Fund Civic Arena East Rink Roof CA -15 1 291,500 Civic Arena Sidewalk CA -16 2 15,000 Civic Arena East Rink Front Doors CA -17 2 7,430 Civic Arena Dehumidification Unit Replace CA -18 2 Civic Arena Refrigeration Units Replace CA -19 2 Civic Arena East Rink Tough Flex Flooring CA -20 2 Civic Arena East Rink Insulation Resurface CA -21 2 Civic Arena East Rink Dasher Boards CA -22 2 Page I � / f Source Project# Priority 2012 Cemetery mof replacement CEM -1301 2 17,920 Carpet Replacement CITY CTR -05 3 City Center VAV Boxes CITY CTR -08 3 24,000 Event Center Roof EC -01 3 44,325 Fire Dept Parking Lot FD-21 3 Library Flat Roof LIB 12 -01 2 40,000 Rail Line Purchase Debt PARK -28 3 30,000 Parks Garage Overhaul PARK -29 1 Handgun Replacement PD 12 -03 1 Police Attic Insulation PD -25 4 Upgrades to civil defense system PD -4 1 30,DD0 Interoperable communication system PD-5 1 50,D00 Pool improvements PR -13 1 Recreation Center Roof PR -14 2 Re c, CentedCivic Arena Parking Lot PR -15 3 Recreation Center Air Handlers PR -16 2 Evergreen parking lotlHandicap Access Sr Dine 03 4 Senior Dining Sidewalk Sr Dine 05 2 5,D00 Capital Projects Fund Total 555,175 Cash -' Les Kouba Pkwy NW PMP -1204 4 80,000 Cash Total 80,000 Cash -Liquor Fund Liquor Store Roof Improvements LIQ -03 2 70,835 Liquor Store cooler improvements LIQ -04 3 Cash -Liquor Fund Total 70,835 (Compost Fnnd � Turner COMP -25 4 Blending line & Pad enclosure COMP -30 4 Colonizer Upgrade & Building COMP -36 3 Maintenance Shop COMP -38 4 Front End Loaders COMP -40 2 Forklift Replacement COMP -43 3 Cold Storage Building COMP -45 3 Flow Boy Trailer COMP -46 5 Vehicle Replacement COMP -51 4 Grinder COMP -55 3 Compost Fund Total Equipment Replacement Fund Airport Mowing Equipment AIR -1202 3 25,000 2 ea. commercial mowers CEM -1302 2 Used dump truck CEM -1501 3 Engineer ULlity Vehicle ENGR -01 3 112 ton work truck ENGR -02 3 New Chief Vehicle FD -28 4 Paget � /�` Source Project# Priority 2012 New Minivan 1T - -31 3 22,450 3/4 Ton Pickup Park 04 3 1 Ton Dump Truck Park 05 2 1 Ton Truck w/Plow Park 07 1 70,683 114 Ton Pickup Park 11 3 Replace 114 Ton Pickup Park 15 3 New John Deere Mower PARK -30 n/a 40,000 Ford F150 4X4 PARK -31 n1a 20,000 Police Special Response Vehicle PD -1 1 185,000 Police Squad Vehicles PD -21 1 50,000 Police Squad Vehicle (LT) PD -3 1 24,000 314 ton 4x4 work truck, plow STRT -1302 3 Asphalt Recycler STRT -1401 4 Brush chipper STRT -1402 4 Heavy snow blower STRT -1501 2 1 -ton dump truck wt attachments STRT -1502 3 Wheel loader w/ attach STRT -1601 3 Vibratory roller STRT -1602 3 Equipment Replacement Fund Total 191,450 G. O. Improvement Bonds } Montana St NW (N of GCR) PMP -1107 3 Parking Lot PMP -1110 2 5th Avenue NW (Main St to Kouwe St) PMP -1201 2 70,683 Lynn Road SW PMP -1202 3 Linden Ave SW (Lynn Rd to Main St) PMP -1203 3 Les Kouba Pkwy NW PMP -1204 4 326,744 TH 15 Retaining Wall Reconstruction PMP -1205 2 256,713 South Grade Road Bridge PMP -1206 4 185,000 Seal Coating PMP -1207 3 300,000 Pavement Management Candidates PMP -1300 2 369,709 Jefferson Street SE (Fair Ave to Wash Ave) PMP -1301 2 2nd Ave SE Bridge PMP -1302 3 2nd Ave SE (Main St S to Adams St S) PMP -1303 2 2nd Ave SE (Adams St to Bridge) PMP -1304 3 SGR Bridge -City participation PMP -1305 3 Roundabout @ 151115 PMP -1306 3 Jefferson St BE (Century Ave to Fair Ave) PMP -1401 2 Dale St SW(School Rd to Century Ave) PMP -1402 3 Hwy 15 South Service Rd PMP -1403 3 Century Ave SE (Hwy 15- Jefferson) PMP -1501 3 5th Ave SW PMP -1502 3 51h Ave SE PMP -1503 3 Roberts Rd SW (McDonald to Dale) PMP -1601 3 Washington Ave W (Lynn Rd -Main St) PUP-1602 3 Monroe St SE /Adams St E Business Pk PW -35 3 5th Ave NW Utilities UTL -1202 3 500,000 G. O. Improvement Bonds Total 2,008,849 General Obligation Bonds Outdoor Aquatic Center PARK -26 3 Ball Fields PARK -27 3 Page 3 9 «) Source Project# Priority 2012 General Obligation Bonds Total Grants - Federal — l Construct Apron for T- hangar AIR -1401 4 Add Apron for Hangar Const AIR -1601 4 Grants - Federal Total Grants - Other TH 15 Retaining Wall Reconstruction PMP4205 2 200,000 Grants - Other Total 200,000 Lease Purchase Front End Loaders COMP -40 2 100,000 Lease Purchase Total 100,000 Municipal State Aid Turner 5th Avenue NW (Main St to Kouwe St) PMP -1201 2 900,000 Jefferson Street SE (Fair Ave to Wash Ave) PMP -1301 2 Jefferson St SE (Century Ave to Fair Ave) PMP -1401 2 Century Ave SE (Hwy 15- Jefferson) PMP -1501 3 5th Ave SW PMP -1502 3 Roberts Rd SW (McDonald to Dale) PMP -1601 3 Municipal State Aid Total 900,000 !Perpetual Care Fund Cemetery Fencing /Roadway CEM -01 3 10,000 Perpetual Care Fund Total 10,000 Refuse Funding Turner COMP -25 4 Maintenance Shop COMP -38 4 Front End Loaders COMP -40 2 Forklift Replacement COMP -43 3 SS Bi -fold Doors COMP -50 2 SS - ECS Control System Upgrade COMP -54 3 Refuse Funding Total (Sale or Trade in of Equipment Front End Loaders COMP -40 2 42,000 New John Deere Mower PARK -30 n1a 23,000 Ford F150 4X4 PARK -31 n1a 3,500 Sale or Trade in of Equipment Total 68,500 Page 4 � �b Source Project# Priority 2012 Storm Water Utility Les Kouba Pkwy NW PMP -1204 4 40,000 Pavement Management Candidates PMP -1300 2 29,871 South Central Trunk Storm Sewer PMP -1504 3 Storm Sewer System Repairs STWT -02 3 20,000 Pvmt Mgmt Utilities UTL -1300 3 100,000 Storm Water Utility Total 189,871 Wastewater Fund 5th Avenue NW (Main St to Kouwe St) Harmony Ln Lift Station 3M Trunk Sanitary 5th Ave NW Utilities Pvmt Mgmt Utilities Jefferson St SE Utilities Jefferson St SE Utilities Century Ave SE UtdrJes 5th Ave SW1SE Utilities Sewer Jet -Vac Track Lawn Mower Drywall Rehabilitation UV Bulb Replacements -Bank B WWTF Biosolids Handling UV Bulb Replacements -Bank A WWTF SCADA Improvements Rotor VFD's Utility vehicle EO Basin Liner Seal/Oveday Driveways at WWTF Wastewater Fund Total rWater Fund 59h Avenue NW (Main St to Kouwe St) Pavement Management Candidates Oakland Ave SE 5th Ave NW Utilities Pvmt Mgmt Utilities Jefferson St SE Utilities Jefferson St SE Utilities Century Ave SE Utilities 5th Ave SWISE Utilities Replace Water Department Pickup RO Membrane replacement Commercial mower, snow blower Automated meter reading system Water Tower Rehab -South Park Garage roof replacement WATR SCADA Improvements Water Tower Rehab -Goff Course Seal - Oveday Driveways Replace Water Department Pickup PMP -1201 PW -65 UTL -1103 UTL -1202 UTL -1300 UTL -1301 UTL -1401 UTL -1501 UTL -1502 WW -001 WW -1101 WW -1201 WW -1202 WW -1203 WW -1301 WW -1302 WW -1501 WW -1502 WW -1601 WW -1602 PMP -1201 PMP -1300 PMP -1404 UTL -1202 UTL -1300 UTL -1301 UTL -1401 UTL -1501 UTL -1502 W -1100 W -1101 W -1102 W -1103 W -1202 W -1301 W -1302 W -1401 W -1402 W -1601 2 4 3 3 3 3 3 3 3 2 1 3 3 3 3 3 3 3 3 3 2 2 3 3 3 3 3 3 3 3 2 3 4 3 3 3 3 3 3 228,777 60,000 150,000 30,000 468,777 223,547 60,669 60,000 150,000 458,660 Page 5 qLb) Source Project# Priority 2012 Water Fund Total 952,876 GRAND TOTAL 6,521,618 Page 6 9 /L\ City of Hutchinson, MN CITY OF HUTCHINSON - CAPITAL PLAN 2013 thm 2017 PROJECTS BY DEPARTMENT Department Project# Priority 2013 2014 2015 2016 2017 Total Construct Apron for T- hangar AIR -1401 4 300,000 300,000 Add Apron for Hangar Const AIR -1601 4 300,000 300,000 Hangar Replacements AIR -1701 Na 400,000 400,000 Airport Total 300,000 300,000 400,000 1,000,000 Cemetery Cemetery Fencing/Roadway CEM -01 3 10,000 10,000 10,000 10,000 10,000 50,000 2 ea. commercial mowers CEM -1302 2 21,000 21,000 Used dump truck CEM -1501 3 15,000 15,000 TmclouLoader /Backhoe CEM -1701 3 75,000 75,000 Cemetery Total 31,000 10,000 25,000 10,000 85,000 161,000 ,City Center Carpet Replacement CITYCTR -05 3 65,000 65,000 City Center Total 65,000 65,000 Civic Arena Civic Arena Dehumidification Unit Replace CA -18 2 400,000 400,000 Civic Arena Refrigeration Units Replace CA -19 2 850,000 850,000 Civic Arena East Rink Tough Flex Flooring CA -20 2 85,000 85,000 Civic Arena East Rink Insulation Resurface C4-21 2 200,000 200,000 Civic Arena East Rink Dasher Boards C4-22 2 125,000 125,000 Civic Arena Total 1,335,000 325,000 1,660,000 'Compost Turner COMP -25 4 400,000 400,000 Blending line & Pad enclosure COMP -30 4 450,000 450,000 Transfer conveyor system COMP -33 5 400,000 400,000 Blacktop for Bag Storage Site COMP -35 5 150,000 150,000 Colorizer Upgrade & Building COMPJ6 3 150,000 150,000 Maintenance Shop COMP -38 4 125,000 125,000 Front End Loaders COMP -40 2 120,000 120,000 240,000 Office Building COMP -42 1 100,000 100,000 Forklift Replacement COMP -43 3 25,000 25,000 50,000 Loading Dodo COMP -44 4 50,000 50,000 Cod Storage Building COMP -45 3 100,000 100,000 Flow Boy Trailer COMP -46 5 40,000 40,000 SS Bi -fold Doors COMP -50 2 20,000 20,000 Vehicle Replacement COMP -51 4 30,000 30,000 SS- ECS Control System Upgrade COMP -54 3 62,100 62,100 Grinder COMP -55 3 400,000 400,000 Page 1 Department Project# Priority 2013 2014 2015 2016 2017 Total Compost Total 635,000 550,000 332,100 550,000 700,000 2,767,100 Engineering Engineer Utility Vehicle ENGR -01 3 26,500 26,500 112 ton work truck ENGR -02 3 26,500 26,600 Engineering Total 26,500 26,500 53,000 iFire Fire Dept Parking Lot FD -21 3 150,000 150,000 New EnginelHeavy Rescue FD-27 4 500,000 500,000 New Chief Vehicle FD-28 4 30,000 30,000 Fire Total 180,000 500,000 680,000 Infrastructure Improvements- Montana St NW (N of GCR) PMP -1107 3 300,000 300,000 Parking Lot B PMP -1110 2 200,000 200,000 Lynn Road SW PMP -1202 3 744,000 744,000 Linden Ave SW (Lynn Rd to Main St) PMP -1203 3 256,250 256,250 Seal Coating PMP -1207 3 300,000 300,000 600,000 Pavement Management Candidates PMP -1300 2 620,000 744,000 620,000 620,000 620,000 3,224,000 Jefferson Street SE (Fair Ave to Wash Ave) PMP -1301 2 1,035,400 1,035,400 2nd Ave SE Bridge PMP -1302 3 248,000 248,000 2nd Ave SE (Main St S to Adams St S) PMP -1303 2 363,320 363,320 2nd Ave SE (Adams St to Bridge) PMP -1304 3 587,760 587,760 SGR Bridge-C4 participation PMP -1305 3 185,000 185,000 Roundabout@ 151115 PMP -1306 3 124,000 124,000 Jefferson St SE (Century Ave to Fair Ave) PMP -1401 2 1,065,000 1,065,000 Dale St SW(School Rd to Century Ave) PMP -1402 3 290,500 290,500 Hwy 15 South Service Rd PMP -1403 3 326,900 326,900 Oakland Ave SE PMP -1404 3 31,000 31,000 Century Ave SE (Hwy 15-Jefferson) PMP -1501 3 920,000 92Q 000 5th Ave SW PMP -1502 3 460,000 460,000 5th Ave SE PMP -1503 3 1,100,000 1,100,000 South Central Trunk Storm Sewer PMP -1504 3 500,000 500,000 500,000 1,500,000 Roberts Rd SW (McDonald to Dale) PMP -1601 3 1,209,000 1,209,000 Washington Ave W (Lynn Rd -Main St) PMP -1602 3 682,000 682,000 School Rd SW (SGR -Hwy 7) PMP -1701 3 1,537,600 1,537,600 McDonald Dr SW (Lakewood-School) PMP -1702 3 837,000 831,000 Linden Ave SW (Dale -Lynn) PMP -1703 3 496,000 496,000 Hassan St SEINE (5th Av S to l st Av N) PMP -1704 3 496,000 496,000 Monroe St SE/Adams St E Business Pk PW -35 3 350,000 350,000 3M Trunk Sanitary UTL -1103 3 300,000 300,000 Pvmt Mgmt Utilities UTL -1300 3 400,000 400,000 400,000 400,000 400,000 2,000,000 Jefferson St SE Utilities UTL -1301 3 630,000 630,000 Jefferson St SE Ublitles UTL -1401 3 630,000 630,000 Century Ave SE Utilities UTL -1501 3 500,000 500,000 5th Ave SWISE Utilities UTL -1502 3 400,000 400,000 School Rd SW Utilities UTL -1701 3 400,000 400,000 Infrastructure Improvements Total 4,494,650 5,286,480 5,649,000 3,312,000 5,286,600 24,028,730 Liquor Fund Liquor Store cooler improvements LIQ -04 3 25,000 25,000 Page 2 Q Department Project# Priority 2013 2014 2015 2016 2017 Total Liquor Fund Total 25,000 25,000 !Parks - -- _- 314 Ton Pickup Park 04 3 32,000 32,000 1 Ton Dump Truck Park 05 2 32,000 32,000 1 Ton Truck w /Plow Park 07 1 32,000 32,000 114 Ton Pickup Park 11 3 20,000 20,000 Replace 114 Ton Pickup Park 15 3 20,000 20,000 Outdoor Aquatic Center PARK -26 3 2,000,000 2,000,000 Ball Fields PARK -27 3 1,400,000 1,400,000 Rail Line Purchase Debt PARK -28 3 30,000 30,000 30,000 30,000 30,000 150,000 Parks Garage Overhaul PARK -29 1 400,000 400,000 Parks Total 3,902,000 30,000 30,000 94,000 30,000 4,086,000 Police -� Handgun Replacement PD 12 -03 1 20,000 20,000 Police Special Response Vehicle PD-1 1 60,000 60,000 Police Squad Vehicles PD-21 1 60,000 60,000 60,000 60,000 60,000 300,000 Window Replacement PD-23 4 10,000 10,000 Police Attic Insulation PD-25 4 5,000 5,000 Upgrades to civil defense system PD -4 1 30,000 30,000 Interoperable communication system PD -5 1 50,000 50,000 Police Total 220,000 60,000 60,000 65,000 70,000 475,000 Pool & Recreation Building Pool improvements PR -13 1 75,000 75,000 Recreation Center Roof PR -14 2 218,000 218,000 Rec Center /Civic Arena Parking Lot PR -15 3 640,000 640,000 Recreation Center Air Handlers PR -16 2 42,660 42,660 Pool & Recreation Building Total 42,660 218,000 715,000 975,660 �Se rDining - -� Evergreen parking lot/Handicap Access Sr Dine 03 4 50,000 50,000 Senior Dining Total 50,000 50,000 [Storm Water Storm Sewer System Repairs ST T -02 3 20,000 20,000 20,000 20,000 20,000 100,000 Storm Water Total 20,000 20,000 20,000 20,000 20,000 100,000 Streets Snowplow trucks STRT -1301 3 390,000 390,000 314 ton 4x4 work truck, plow STRT -1302 3 26,750 26,750 Asphalt Recycler STRT -1401 4 40,800 40,800 Brush chipper STRT -1402 4 39,500 39,500 Heavy snow blower STRT -1501 2 198,500 198,500 1 -ton dump truck w/ attachments STRT -1502 3 52,500 52,500 Wheel loader w1 attach STRT -1601 3 176,500 176,500 Vibratory roper STRT -1602 3 37,000 37,000 Forklift truck STRT -1701 3 26,000 26,000 Streets Total 416,750 80,300 251,000 213,500 26,000 987,550 Page 3 Department Project# Priority 2013 2014 2015 2016 2017 Total 4 387,500 Wastewater Harmony Ln Lift Station PW -65 WWTF MBR Membranes PW -70 Sewer Jet -Vac Truck WW -001 Lawn Mower WW -1101 UV Bulb Replacements -Bank B WW -1202 WWTF Besolids Handling WW -1203 UV Bulb Replacements -Bank A WW -1301 WWTF SCADA Improvements WW -1302 Rotor VFD's 14W -1501 Utility vehicle 14W -1502 EQ Basin Liner WW -1601 SeallOveday Driveways at WWTF WW- -1602 Wastewater Total 3 10,000 Water Replace Water Department Pickup W -1100 RO Membrane replacement W -1101 Commercial mower, snow blower W -1102 Automated meter reading system W -1103 Garage roof replacement W -1301 WATR SCADA Improvements W -1302 Water Tower Rehab -Goff Course W -1401 Seal - Overlay Driveways W -1402 Replace Water Department Pickup W -1601 4 387,500 40,000 40,000 3 1,426,850 200,000 200,000 2 325,000 7,843,100 5,484,500 7,317,600 325,000 1 17,500 17,500 3 10,000 10,000 3 500,000 500,000 3 10,000 10,000 3 10,000 10,000 3 50,000 50,000 3 26,500 26,500 3 50,000 50,000 3 45,000 45,000 835,000 86,500 162,500 200,000 1,284000 3 21,850 21,850 2 350,000 350,000 3 17,500 17,500 4 640,000 640,000 3 10,000 10,000 3 10,000 10,000 3 350,000 350,000 3 10,000 10,000 3 17,500 17,500 Water Total 387,500 381,850 640,000 17,500 1,426,850 GRAND TOTAL 11,099,560 8,080,130 7,843,100 5,484,500 7,317,600 39,824890 Page 4 (� City of Hutchinson, MN CITY OF HUTCHINSON - CAPITAL PLAN 2013 thra 2017 PROJECTS BY FUNDING SOURCE Source Project# Priority 2013 2014 2015 2016 2017 Total Airport Construction Fund I Construct Apron for T- hangar AIR -1401 4 30,000 30,000 Add Apron for Hangar Const AIR -1601 4 30,000 30,000 Hangar Replacements AIR -1701 Na 40,000 40,000 Airport Construction Fund Total 30,000 30,000 40,000 100,000 Assessments Montana St NW (N of GCR) PMP -1107 3 100,000 100,000 Parking Lot PMP -1110 2 100,000 100,000 Lynn Road SW PMP -1202 3 261,000 261,000 Linden Ave SW (Lynn Rd to Main St) PMP -1203 3 76,900 76,900 Pavement Management Candidates PMP -1300 2 186,000 223,000 186,000 186,000 186,000 967,000 Jefferson Street SE (Fair Ave to Wash Ave) PMP -1301 2 310,500 310,500 2nd Ave SE (Main St S to Adams St S) PMP -1303 2 109,000 109,000 2nd Ave SE (Adams St to Bridge) PMP -1304 3 176,000 176,000 Jefferson St SE (Century Ave to Fair Ave) PMP -1401 2 319,500 319,500 Dale St SW(School Rd to Century Ave) PMP -1402 3 102,000 102,000 Hwy 15 South Service Rd PMP -1403 3 98,000 98,000 Oakland Ave SE PMP -1404 3 9,500 9,500 Century Ave SE (Hwy 15- Jefferson) PMP -1501 3 185,000 185,000 5th Ave SW PMP -1502 3 135,000 135,000 5th Ave SE PMP -1503 3 440,000 440,000 Roberts Rd SW (McDonald to Dale) PMP -1601 3 360,000 360,000 Washington Ave W (Lynn Rd -Main St) PMP -1602 3 205,000 205,000 School Rd SW(SGR -Hwy 7) PMP -1701 3 752,150 752,150 McDonald Dr SW (Lakewood-School) PUP-1702 3 295,000 295,000 Linden Ave SW (Dale -Lynn) PMP -1703 3 175,000 175,000 Hassan St SEJNE (5th Av S to 1st Av N) PMP -1704 3 175,000 175,000 Monme St SE/Adams St E Business Pk PW -35 3 116,500 116,500 Assessments Total 934,400 1,137,000 1,171,000 642,500 1,583,150 5,468,050 Capital Equipment Notes Snowplow trucks STRT -1301 3 390,000 390,000 Capital Equipment Notes Total 390,000 390,000 Capital Projects Fund Civic Arena Dehumidification Unit Replace CA -18 2 400,000 400,000 Civic Arena Refrigeration Units Replace CA -19 2 850,000 850,000 Civic Arena East Rink Tough Flex Flooring CA -20 2 85,000 85,000 Civic Arena East Rink Insulation Resurface CA -21 2 200,000 200,000 Civic Arena East Rink Dasher Boards CA -22 2 125,000 125,000 Page 1 /L,ilp \Jj Source Project# Priority 2013 2014 2015 2016 2017 Total Carpet Replacement CITY CTR -05 Fire Dept Parking Lot FO -21 Rail Line Purchase Debt PARK -28 Parks Garage Overhaul PARK -29 Handgun Replacement PD 12 -03 Window Replacement PD -23 Police Attic Insulation PD -25 Upgrades to civil defense system PD -4 Interoperable communication system PD -5 Pool improvements PR -13 Recreation Center Roof PR -14 Rec Center /Civic Arena Parking Lot PR -15 Recreation Center Air Handlers PR -16 Evergreen parking lot/Handicap Access Sr Dine 03 Capital Projects Fund Total 20,000 4 Cash -Liquor Fund Liquor Store cooler improvements LIQ -04 Cash -Liquor Fund Total 4 ICompost Fund Turner COMP -25 Blending line & Pad enclosure COMP-30 Transfer conveyor system COMP -33 Blacktop for Bag Storage Site COMP -35 Colormr Upgrade & Building COMP -36 Maintenance Shop COMP -38 Front End Loaders COMP -40 Office Building COMP -42 Forklift Replacement COMP -43 Loading Dock COMP -44 Cold Storage Building COMP -45 Flow Boy Trailer COMP -46 Vehicle Replacement COMP -51 Grinder COMP -55 Compost Fund Total 640,000 640,000 ,Equipment Replacement Fund 2 ea. commercial mowers CEM -1302 Used dump truck CEM -1501 Tractor /LoaderlBeckhoe CEM -1701 Engineer Utility Vehicle ENGR -01 112 ton work truck ENGR -02 New Engine/Heavy Rescue FD -27 New Chief Vehicle FD -28 314 Ton Pickup Park 04 1 Ton Dump Truck Parr 05 1 Ton Truck w/Plow Park 07 114 Ton Pickup Park 11 Replace 114 Ton Pickup Parr 15 Police Special Response Vehicle PD-1 3 65,000 21,000 3 15,000 15,000 3 75,000 65,000 3 26,500 150,000 26,500 4 250,000 150,000 3 30,000 30,000 30,000 30,000 30,000 150,000 1 400,000 32,000 3 20,000 20,000 3 20,000 400,000 1 20,000 60,000 20,000 4 10,000 10,000 4 5,000 5,000 1 30,000 30,000 1 50,000 50,000 1 75,000 75,000 2 218,000 218,000 3 640,000 640,000 2 42,660 42,660 4 50,000 50,000 687,660 1,365,000 723,000 750,000 40,000 3,565,660 3 25,000 25,000 25,000 25,000 4 200,000 200,000 4 450,000 450,000 5 400,000 400,000 5 150,000 150,000 3 150,000 150,000 4 62,500 62,500 2 100,000 100,000 1 50,000 50,000 3 25,000 25,000 4 50,000 50,000 3 100,000 100,000 5 40,000 40,000 4 30,000 30,000 3 400,000 400,000 490,000 330,000 187,500 550,000 650,000 2,207,500 2 21,000 21,000 3 15,000 15,000 3 75,000 75,000 3 26,500 26,500 3 26,500 26,500 4 250,000 250,000 4 30,000 30,000 3 32,000 32,000 2 32,000 32,000 1 32,000 32,000 3 20,000 20,000 3 20,000 20,000 1 60,000 60,000 Page 2 �C�) Source Project# Priority 2013 2014 2015 2016 2017 Total Police Squad Vehicles PD -21 1 60,000 60,000 60,000 60,000 60,000 300,000 314 ton 44 work truck, plow STRT -1302 3 26,750 26,750 Asphalt Recycler STRT -1401 4 40,800 40,800 Brush chipper STRT -1402 4 39,500 39,500 Heavy snow blower STRT -1501 2 198,500 198,500 1 -ton dump truck wl attachments STRT -1502 3 52,500 52,500 Wheel loader wl attach STRT -1601 3 176,500 176,500 Vibratory roller STRT -1602 3 37,000 37,000 Forklift truck STRT -1701 3 8,668 8,668 Equipment Replacement Fund Total G. O. Improvement Bonds 239,750 Montana St NW (N of GCR) PMP -1107 Parking Lot B PMP -1110 Lynn Road SW PMP -1202 Linden Ave SW (Lynn Rd to Main St) PMP -1203 Seal Coatrng PMP -1207 Pavement Management Candidates PMP -1300 Jefferson Street SE (Fair Ave to Wash Ave) PMP -1301 2nd Ave SE Bridge PMP -1302 2nd Ave SE (Main St S to Adams St S) PMP -1303 2nd Ave SE (Adams St to Bridge) PMP -1304 SGR Bridge-City participation PMP -1305 Roundabout@ 151115 PMP -1306 Jefferson St SE (Century Ave to Fair Ave) PMP -1401 Dale St SW(School Rd to Century Ave) PMP -1402 Hwy 15 South Service Rd PMP -1403 Century Ave SE (Hwy 15Jefferson) PMP -1501 5th Ave SW PMP -1502 5th Ave SE PMP -1503 Roberts Rd SW (McDonald to Dale) PUP-1601 Washington Ave W (Lynn Rd -Main St) PUP-1602 School Rd SW (SGR -Hwy 7) PUP-1701 McDonald Dr SW (Lakewood - School) PMP -1702 Linden Ave SW (Dale -Lynn) PMP -1703 Hassan St SEINE (5th Av S to 1st Av N) PMP -1704 Monroe St SEfAdams St E Business Pk PW35 G. O. Improvement Bonds Total ,General Obligation Bonds Outdoor Aquatic Center PARK -26 Ball Fields PARK -27 General Obligation Bonds Total Grants - Federal l Construct Apron for T- hangar AIR -1401 Add Apron for Hangar Const AIR -1601 Hangar Replacements AIR -1701 Grants - Federal Total Page 3 239,750 166,800 382,500 337,500 393,668 1,520,218 3 200,000 200,000 2 100,000 100,000 3 483,000 483,000 3 179,350 179,350 3 300,000 300,000 600,000 2 434,000 521,000 434,000 434,000 434,000 2,257,000 2 324,900 324,900 3 248,000 248,000 2 254,320 254,320 3 411,760 411,760 3 185,000 185,000 3 124,000 124,000 2 345,500 345,500 3 188,500 168,500 3 228,900 228,900 3 335,000 335,000 3 25,000 25,000 3 660,000 660,000 3 249,000 249,000 3 477,000 477,000 3 485,450 485,450 3 542,000 542,000 3 321,000 321,000 3 321,000 321,000 3 233,500 233,500 1,830,250 2,697,980 1,678,000 1,469,500 2,103,450 9,779,180 3 2,000,000 2,000,000 3 1,400,000 1,400,000 3,400,000 3,400, 000 4 270,000 270,000 4 270,000 270,000 No 360,000 360,000 270,000 270,000 360,000 900,000 Page 3 Source Project# Priority 2013 2014 2015 2016 2017 Total ,Grants -State � Forklift truck STRT -1701 3 8,666 8,666 Grants - State Total 8,666 8,666 McLeod County Grant Forklift truck STRT -1701 3 8,666 8,666 McLeod County Grant Total 8,666 8,666 Municipal State Aid Jefferson Street SE (Fair Ave to Wash Ave) PMP -1301 2 400,000 400,000 Jefferson St BE (Century Ave to Fair Ave) PMP -1401 2 400,000 400,000 Century Ave SE (Hwy 15Jefferson) PUP-1501 3 400,000 400,000 5th Ave SW PMP -1502 3 300,000 300,000 Roberts Rd SW (McDonald to Dale) PMP -1601 3 600,000 600,000 School Rd SW (SGR -Hwy 7) PMP -1701 3 300,000 300,000 Municipal State Aid Total 400,000 400,000 1,000,000 300,000 300,000 2,40 000 Perpetual Care Fund L Cemetery Fencing /Roadway CEM -01 3 10,000 10,000 10,000 10,000 10,000 50,000 Perpetual Care Fund Total 10,000 10,000 10,000 10,000 10,000 50,000 Refuse Funding -` Turner COMP -25 4 200,000 200,000 Maintenance Shop COMP -38 4 62,500 62,500 Front End Loaders COMP -40 2 90,000 90,000 Office Building COMP -42 1 50,000 50,000 Forklift Replacement COMP -43 3 25,000 25,000 SS BI -fold Doors COMP -50 2 20,000 20,000 SS- ECS Control System Upgrade COMP -54 3 62,100 62,100 Refuse Funding Total 115,000 200,000 144,600 50,000 509,600 [Rural Fire Depart. Fund New Engine /Heavy Rescue FO -27 4 250,000 250,000 Rural Fire Depart. Fund Total 250,000 250,000 Sale or Trade in of Equipment Front End Loaders COMP -40 2 30,000 20,000 50,000 Sale or Trade in of Equipment Total 30,000 20,000 50,000 Storm Water Utility South Central Trunk Storm Sewer PMP -1504 3 500,000 500,000 500,000 1,500,000 Storm Sewer System Repairs STWF -02 3 20,000 20,000 20,000 20,000 20,000 100,000 Pvmt Mgmt Utilities UTL -1300 3 100,000 100,000 100,000 100,000 100,000 500,000 School Rd SW Utilities UTL -1701 3 100,000 100,000 Page 4 �\ 1 J \1 Source Pro.lect# Priority 2013 2014 2015 2016 2017 Total 40,000 WWTF MBR Membranes PW -70 3 Storm Water Utility Total 120,000 120,000 620,000 620,000 720,000 2,200,000 Wastewater Fund Harmony Ln Lift Station PW -65 4 40,000 40,000 WWTF MBR Membranes PW -70 3 200,000 200,000 3M Trunk Sanitary UTL -1103 3 300,000 300,000 Pvmt Mgmt Utilities UTL -1300 3 150,000 150,000 150,000 150,000 150,000 750,000 Jefferson St SE Utilities UTL -1301 3 315,000 315,000 Jefferson St SE Utilities UTL -1401 3 315,000 315,000 Century Ave SE Utilities UTL -1501 3 250,000 250,000 5th Ave SWISE Utilities UTL -1502 3 200,000 200,000 School Rd SW Utilities UTL -1701 3 150,000 150,000 Sewer Jet -Vac Truck WW -001 2 325,000 325,000 Lawn Maier WW -1101 1 17,500 17,500 UV Bulb Replacements -Bank B WW -1202 3 10,000 10,000 WWTF Bbsolids Handling WW -1203 3 500,000 500,000 UV Bulb Replacements -Bank A WW -1301 3 10,000 10,000 WWTF SCADA Improvements WW -1302 3 10,000 10,000 Rotor VFD's WW -1501 3 50,000 50,000 Utility, vehicle WW -1502 3 26,500 26,500 EO Basin Liner WW -1601 3 50,000 50,000 SeallOveriay Driveways at WWTF WW -1602 3 45,000 45,000 Wastewater Fund Total 1,600,000 465,000 686,500 312,500 500,000 3,564,000 Water Fund Oakland Ave SE PMP -1404 3 21,500 21,500 Pvmt Mgmt Utilities UTL -1300 3 150,000 150,000 150,000 150,000 150,000 750,000 Jefferson St SE Utilities UTL -1301 3 315,000 315,000 Jefferson St SE Utilities UTL -1401 3 315,000 315,000 Century Ave SE Utilities UTL -1501 3 250,000 250,000 5th Ave SWISE Ublities UTL -1502 3 200,000 200,000 School Rd SW Utilities UTL -1701 3 150,000 150,000 Replace Water Department Pickup W -1100 3 21,850 21,850 RD Membrane replacement W -1101 2 350,000 350,000 Commercial mower, snow blower W -1102 3 17,500 17,500 Automated meter reading system W -1103 4 640,000 640,000 Garage roof replacement W -1301 3 10,000 10,000 WATR SCADA Improvements W -1302 3 10,000 10,000 Water Tower Rehab -Goff Course W -1401 3 350,000 350,000 Seal-Overlay Driveways W -1402 3 10,000 10,000 Replace Water Department Pickup W -1601 3 17,500 17,500 Water Fund Total 852,500 868,350 1240,000 167,500 300,000 3,428,350 GRAND TOTAL 11,099,560 8,080,130 7,843,100 5,484,500 7,317,600 39,824,890 Page 5 ^ ( j N TO: Mayor & City Council FROM: Dan Jochum, Planning Director RE: Downtown Action Plan Contract with HKGI DATE: June 26, 2012 Please see the attached contract, which outlines the scope of services for completion of a Downtown Action Plan. The purpose of this Plan is to continue the revitalization efforts that have been occurring Downtown and develop a Plan to shape the future of Downtown and the River Corridor in Hutchinson. Staff recommends that this contract for the Downtown Action Plan be approved by City Council. cc: Jeremy Carter, City Administrator y Creating Places that Enrich People's Lives Hoisington Koegler Group Inc. of June 21, 2012 Dan Jochum, AICP Planning Director City of Hutchinson, MN 111 Hassan Street SE Hutchinson, MN 55350 -2522 RE: An Agreement between the City of Hutchinson, Minnesota and Hoisington Koegler Group Inc. (HKGi) to Prepare an Action Plan for Downtown Hutchinson, surrounding neighborhoods and the Highway 7 corridor along the Crow River. Dear Mr. Jochum: This contract outlines a Scope of Services, Fee Schedule and other elements which together constitute an agreement between the City of Hutchinson, Minnesota, hereinafter referred to as the CLIENT, and Hoisington Koegler Group Inc., hereinafter referred to as the CONSULTANT for preparation of an Acton Plan for the Downtown, surrounding neighborhoods and Highway 7 Corridor along the Crow River, hereinafter referred to as the PROJECT. The CLIENT and CONSULTANT agree as set forth below: A. BASIC SERVICES The CONSULTANT'S basic services for the PROJECT are as provided in Attachment "A" - Work Program. B. ADDITIONAL SERVICES The CONSULTANT and the CLIENT may agree in writing to amend this Contract for additional services related to the PROJECT and compensation for such services. The following services have not been requested by the CLIENT but are available upon written authorization. 1. Meetings in addition to those specified in Paragraph A above. 2. Services or Deliverables not specifically identified in Paragraph A above. C. FEES FOR PROFESSIONAL SERVICES The CONSULTANT agrees to complete the scope of work contained in Paragraph A in exchange for professional fee compensation as noted below. The CLIENT agrees to pay the CONSULTANT for PROJECT services rendered as follows: For the CONSULTANT'S Basic Services described in Paragraph A above, a fee based on the CONSULTANT'S current hourly rate schedule (see Attachment B) not -to- exceed ninety -one thousand, four hundred dollars ($91,400). 2. For the CONSULTANT'S Additional Services described in Paragraph B, a fee based on the CONSULTANT'S current hourly rate schedule plus incidental expenses or a negotiated fee. 123 North Third Street, Suite 100, Minneapolis, MN 55401 -1659 Ph(612)338 -0800 Fx (612) 338-6838 1 19 Statements will be submitted to the CLIENT on a monthly basis as work is completed and shall be payable within 30 days in accordance with this Agreement. 4. The CONSULTANT reserves the right to suspend services if the CLIENT is delinquent in making payments in accordance with this Agreement. D. CLIENT'S RESPONSIBILITY The CLIENT shall be responsible for the following I . Assembly of background information including, but not limited to digital copies of all files, pertinent plans, aerial photographs, base maps, inventory data, available GIS and CAD mapping, limited to those that are reasonably available. 2. Arrangements and notification for public meetings. 3. Reproduction and distribution of Project reports as deemed necessary and not otherwise specified in paragraph A. E. INSURANCE CONSULTANT shall maintain insurance of the kind and in the amounts shown below for the life of the contract. Certificates for General Liability Insurance should state that the CLIENT, its officials, employees, agents and representatives are Additional Insureds. The CLIENT reserves the right to review CONSULTANT's insurance policies at any time to verify that contractual requirements have been met. Commercial General Liability Insurance $1,000,000 per occurrence $2,000,000 general aggregate $50,000 damage to rented premises $5,000 medical expenses 2. Umbrella Liability $1,000,000 per occurrence $1,000,000 general aggregate $10,000 self- insured retention 3. Worker's Compensation and Employer's Liability a. Worker's Compensation per Minnesota Statutes b. Employer's Liability $500,000 per accident; $500,000 per employee; $500,000 per disease policy limit. 4. Professional Liability Insurance $1,000,000 per claim $2,000,000 annual aggregate F. COMPLEFION SCHEDULE 2113 oLQ) G. The services of the CONSULTANT will begin upon CLIENT approval and will, absent of causes beyond the control of the CONSULTANT, be completed by April 30, 2013, The CONSULTANT agrees not to discriminate by reason of age, race, religion, color, sex, national origin, or handicap unrelated to the duties of a position, of applicants for employment or employees as to terms of employment, promotion, demotion or transfer, recruitment, layoff or termination, compensation, selection for training, or participation in recreational and educational activities. H. EQUAL OPPORTUNITY During the performance of this Contract, the CONSULTANT, in compliance with Executive Order 11246, as amended by Executive Order 11375 and Department of Labor regulations 41 CFR Part 60, shall not discriminate against any employee or applicant for employment because of race, color, religion, sex or national origin. The CONSULTANT shall take affirmative action to insure that applicants for employment are employed, and that employees are treated during employment, without regard to their race, color, religion, sex or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, transfer; recruitment or recruitment advertising; layoff or termination, rates of pay or other forms of compensation; and selection for training, including apprenticeship. The CONSULTANT shall post in conspicuous places available to employees and applicants for employment notices to be provided by the Government setting forth the provisions of this nondiscrimination clause. The CONSULTANT shall state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. The CONSULTANT shall incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. I. TERM, TERMINATION SUCCESSORS AND /OR ASSIGNS 1. The Term of this Agreement shall be concurrent with the work authorized and shall be in accordance with the schedule to be established between the CLIENT and the CONSULTANT. 2. Either party may terminate this Agreement by written notice to the other party at its address by certified mail at least ten (10) days prior to the date of termination. 3. Neither the CLIENT nor the CONSULTANT shall assign, sublet or transfer its interest in this Agreement without the written consent of the other. 4. The time schedule shall not apply and /or time extensions will be allowed for any circumstances beyond the control of the CONSULTANT. 5. This Agreement shall be governed by all applicable laws. 6. Upon termination, Consultant shall be entitled to fees earned through the effective date of termination. J. COPYRIGHT The Parties agree that the CLIENT owns the intellectual rights to the PROJECT. However, if the CONSULTANT wishes to use the PROJECT as part of its advertising, the CONSULTANT shall submit a written request to the CLIENT to do so. The CONSULTANT will not use the project for advertising without receipt of written permission from the CLIENT. 31Pa_e K. AUTHORIZATION IN WITNESS WHEREOF, The CLIENT and the CONSULTANT have made and executed this Agreement for Professional Services, This day of , 2012 CLIENT City of Hutchinson, Minnesota Name CONSULTANT Hoisington Koegler Group Inc. Name: Mark Koegler President Title 4 1Page Attachment A — Work Program Hutchinson Downtown Action Plan — Creating a Destination May 30, 2012 Project Understandine /Overview The City of Hutchinson desires to create and establish a strategic vision for the future of the downtown, the surrounding downtown neighborhoods and the Highway 7 corridor along the Crow River to north of the downtown (see Attachment C— Study Area Map) by developing a "Action Plan" that builds upon the existing assets of the downtown and the surrounding elements of the community. The Downtown Action Plan should be rooted in a clear, concise and unified implementation strategy with the primary goals of strengthening Hutchinson's sense of community, expanding the range of livability factors, improving and diversifying the local economy and enhancing Hutchinson as a destination. Key elements of this effort include exploration of appropriate land uses, redevelopment opportunities (particularly along the Crow River), trail connectivity along the riverfront (Luce Line Trail and the Dakota Rail Corridor) as well as the integration of public art with public improvements throughout the downtown district, including the exploration of a potential art walk along the Crow River. Market research is another key component to the Action Plan. The market research will examine the viability of downtown retail, hospitality and nightlife, and other related items that will strengthen the downtown for both Hutchinson residents and tourists visiting the community. In addition to examining commercial opportunities, the market research component will also review the community -wide housing analysis, currently being completed by Maxfield Research Inc., with particular attention to housing alternatives in the downtown. The Action Plan will be highly graphic in an effort to generate excitement, articulate a combined community vision and assist in marketing the appeal of the downtown as a destination for both existing residents and visitors to the community. The Action Plan will also build upon the relevant elements of previous planning efforts such as the Downtown Revitalization Master Plan (2003) and the Highway 7 Corridor Plan (2007). In the end, the Action Plan will be implementation focused, provide a unified vision for the community, yet be grounded in reality for achievable results for the City of Hutchinson. Project Approach / Work Plan The HKGi team anticipates an approximate 10 month process to complete the planning effort for the Action Plan. The work plan for the project includes: Phase 1— Understand What Exists Today It is important that the first stage of the effort establish an agreed -upon foundation of project information, knowledge and expectations. In this stage we will collect background information, solidify the roles and responsibilities among Hutchinson City staff and the HKGi team and determine the project schedule. Specific tasks include: L) �,) Hutchinson Downtown Action Plan — Work Program 1.1 Conduct Kick -Off Meeting with City staff. Key discussion topics to include, but not limited to: • Verify Schedule and Work Plan • Verify Public Engagement Process & Establish Key Stakeholders • Establish a project Steering Committee • Determine public outreach strategy • Project Newsletters • Project Website • Web Survey (Survey Monkey) • Social Media Posting (Facebook /Twitter) • Open Houses — formats, location, preferred times • Coordinate Charrette logistics- space, agenda, outcomes • Discuss final product expectations 1.2 Collect all relevant background materials, primarily in GIS or CAD format including but not limited to parcel data, land use, zoning, utilities, trails and sidewalks, parking, building footprints, conditions and type and compile the information into a set of project background information maps & base maps. 1.3 Review existing master plans, redevelopment studies, recent project submittals and other planning documents to extract their relevant elements, identifying what elements still hold merit, what initiatives have been achieved and what elements need further study. Specific documents include: • 2003 Revitalization Master Plan for Downtown Hutchinson • 2007 Highway 7 Corridor Plan 1.4 Evaluate city -wide housing study currently being conducted by Maxfield Inc. with specific focus on downtown housing options. 1.5 Collect, review and evaluate relevant information from the Census, State Demographer, and other sources including but not limited to population, housing, employment, demographic changes and retail /entertainment needs and trade area. (W -ZHA) 1.6 Conduct preliminary on- the - ground reconnaissance on market potential including but not limited to: (W -ZHA) A. Site visit to examine the project area as well as to other locations that may compete with or complement potential development opportunities. B. Interviews with local property owners, real estate brokers, property managers, developers, appraisers, public officials, and other parties that may offer insight and experience in local market conditions. 1.7 Conduct Site Tour with City staff. • Combined Driving Tour and Downtown Walking Tour (same day as Kick -off Meeting) 1.8 Collect site photos and compile them onto an existing conditions status board and for use in the Action Plan document. 1.9 Create an updated "Opportunities and Observations" graphic illustrating key physical issues surrounding Downtown from an outsiders point of view. 1.10 Establish and conduct Steering Committee Meeting #1 to verify project goals and objectives and to determine what additional stakeholder input should be sought. 1.11 Prepare and coordinate a citizen survey related to downtown, with input from the Steering Committee with the intent to target specific interests such as downtown businesses, regular downtown customers, non - downtown customers, millennials, and out -of -town tourists. 1.12 Prepare an initial set of project goals and objectives as a basis for the Downtown Action Plan exploration and evaluation throughout the course of the project. Hoisington Koegler Group Inc. 2111,,, Hutchinson Downtown Action Plan — Work Program Deliverables: - Project calendar - Project base maps and photography - Public Outreach #1 (Either a Newsletter, Website update, or Social Media Posting) - On -line citizen survey related to downtown (Survey Monkey) - Meeting Summaries - Draft project goals & objectives Meetings: - Kick -off Meeting & Site Tour o HKGi will spend a full day in Hutchinson to familiarize team members with the study area and changes in the downtown and surrounding areas such as the Highway 7 corridor since the 2003 Revitalization Master Plan. For efficiency, HKGi proposes to conduct the project kick -off meeting; staff led community and downtown walking tours and additional team reconnaissance as part of this day -long session. - Steering Committee Meeting #1 - Meetings and conference calls with City staff as necessary Phase 2 - Establish /Confirm Project Goals and Objectives (Community Visioning) The purpose of this task will be to verify project goals and objectives and to establish a consensus of guiding principles that will underpin the Action Plan. Based on initial project goals and objectives defined in Phase 1, additional input will be received and used to tailor these guiding statements to meet the needs of the project. 2.1 Meet with Focus Groups (up to 5) such as the Economic Development Authority, Hutchinson Downtown Association, Chamber of Commerce, Convention and Visitors Bureau and public art groups to discuss project goals and objectives and review issues and opportunities relevant to the downtown and individual groups. 2.2 Meet with the City staff to review feedback from Focus Groups and to review project goals and objectives and to agree on the framework for Community Open House #1. 2.3 Conduct Community Open House #1- This initial open house /workshop will be a focused on the Downtown area but open to all interested area residents and businesspersons. This initial session will be designed to accomplish a number of objectives. First, it will serve as a venue to inform the public about the Hutchinson Downtown Action Plan. Additionally, it will be used to help define the "Vision" for the project. HKGi will work with City staff to design a participatory process for the community open house /workshop as well as appropriate methods to advertise the meeting to promote resident and businessperson involvement. Key aspects of the session will be documented with photos and other graphics and used as part of the desired public outreach mechanism. 2.4 Meet with the Steering Committee to review the feedback from the Focus Groups and Key Interview Sessions and input from Community Open House #1. Discuss and agree on project goals and objectives. Deliverables: - Materials for Community Open House #1 - Meeting summaries Hoisington Koegler Group Inc. 3 1 P+ g c Hutchinson Downtown Action Plan —Work Program Public Outreach #2 (Either a Newsletter, Website update, or Social Media Posting) Meetings: • Focus Group Meetings (up to 5) • Community Open House #1 • Steering Committee Meeting #2 • Meetings and conference calls with City staff as necessary Phase 3 — Understand the Market Potential Building on the initial on- the - ground market investigations in Phase 1, W -ZHA will provide market research and analysis to assist in the preparation of the Downtown Action Plan. Two objectives will be targeted: 3.1 Projection of reasonably likely types and volumes of development. While grounded in prevailing market and financial realities, such projections will also reflect potentially attainable results as influenced by the implementation of a well- conceived plan. 3.2 Identification of shorter -term "catalyst' development sites and projects that would be feasible from the pragmatic perspective of a private investor /developer, and that might also spur other positive investments in the area. To meet these objectives, an efficient, focused approach will be used. Preliminary inquiries will narrow the scope of relevant markets and developments; subsequent tasks will focus primarily on those sectors offering potential for future development. Research and analytical tasks beyond Phase 1 investigations will include: • Reviews of existing plans, market studies and other literature. The evaluations prepared pursuant to this project will build upon (rather than rebuild) this base of knowledge. • Examination of regional economic figures, local demographic trends and projections, local demographic income- and spending profiles, emerging market trends, and other such issues relevant to reasonably likely types of development. • Additional data collection involving commercial, retail, hospitality, and residential types of properties as relevant to this analysis. • Performances at existing developments or districts that may be comparable, competitive with, or complementary to existing or prospective developments in the area. • Comparative evaluations of the corridor's competitive position for development. In order to help ultimately determine highest and best use, competitive market positions will be analyzed within the area vis -b -vis market opportunities in other parts of the local and regional markets. • For likely development prospects, the key issues that may enhance or constrain the realization of development opportunities will also be identified. In addition to basic supply /demand issues, such issues may involve future amenities, site visibility, price points and developer returns, and other such issues. This analysis will also identify the positive "catalyst" influences that such developments may exert in attracting further development interest. Hoisington Koegler Group Inc. 41PaKe I �) LO-) Hutchinson Downtown Action Plan —Work Program To summarize the output of these tasks, a memorandum will be prepared that will identify the type(s) of development that may be able to draw upon market support sufficient to generate acceptable returns to private developers. W -ZHA will present underlying market fundamentals and identify the general cost and revenue thresholds that will determine development feasibility. Where prospective projects do not appear feasible, W -ZHA will identify the most likely development types, as well as the key issues to be addressed in achieving such development. Deliverobles: • Market findings memorandum — Preliminary • Market findings memorandum —Final • Public Outreach #3 (Either a Newsletter, Website update, or Social Media Posting) Meetings: Meetings and conference calls with City staff as required Phase 4 — Explore the Possibilities This phase will explore and critique a refined master plan (based on the 2003 plan) for the downtown and develop catalyst site alternatives for key projects identified in the study area. The catalyst site alternatives will suggest varying approaches for potential redevelopment including both, city owned and privately owned property, property along the Crow River, and existing commercial areas along Highway 7. Refinements and modifications to the 2003 Revitalization Master Plan will also be developed. These refinements will explore a systemic approach to land use, public infrastructure, open space and amenities and public art opportunities for the entire downtown study area. Combined, these urban design explorations will allow the team to evaluate varying approaches as well as allow the Steering Committee, City staff, Planning Commission, key stakeholders and the general public an opportunity to compare and critique them. Specific tasks include: 4.1 Facilitate a workshop with City department representatives to identify top - priority downtown capital projects including streets and utilities, streetscapes, parks, trails, wayfinding, public art, etc. (This would occur just prior to the Design Charrette) 4.2 Facilitate a 2 -3 day, on -site Design Charrette (HKGi & W -ZHA) to identify and prioritize projects, initiatives and opportunities. Part of the Design Charrette will be to conduct an update to the 2003 Downtown Revitalization Master Plan by exploring varying land uses, development densities and magnitudes, automobile and pedestrian circulation patterns, and park and open space opportunities. Evaluation of the 2003 plan's streetscape typologies and building frontages will also be conducted. In addition, innovative design approaches for storm water treatment and integration of public art features will be explored along with more detailed articulation of key catalyst projects. This session will begin with reviewing the findings of the initial community open house and a preliminary overview of the market potential to set the course for design exploration. At the end of the session, the Steering Committee, Focus Groups, Planning Commission and City Council members and members of the general public and key stakeholders will be invited to critique the outcomes of the effort. 4.3 Provide a summary of all key stakeholder and public comments at the conclusion of the Design Charrette for public outreach. 4.4 Assemble the outcomes of the Design Charrette and stakeholder and public feedback into a comprehensive depiction of projects, priority actions, budgets and funding sources. Hoisington Koegler Group Inc. SAP., ,oca) Hutchinson Downtown Action Plan — Work Program 4.5 Refine materials from Design Charrette and prepare an outline for the Downtown Action Plan document with key master plan graphics and catalyst site redevelopment scenarios (up to 3) rooted in the outcomes discussed during the Charrette. 4.6 Critically evaluate the master plan graphics, catalyst site concept alternatives, and priority projects and initiatives in a general way to understand their implications on market potential, land use, traffic and infrastructure, financial feasibility as well as alignment with project goals and objectives. 4.7 Review concepts and team evaluation with the Steering Committee and City staff, refine concepts, projects, priorities and initiatives based on feedback. Deliverables: • Summary of Design Charrette • Draft downtown master plan graphics and key catalyst site alternatives (up to 3) • Comprehensive depiction of projects, priority actions, budgets and funding sources • Critical evaluation of the draft master plan and catalyst site alternatives • Public Outreach q4 (Either a Newsletter, Website update, or Social Media Posting) • Meeting summaries Meetings: • 2 -3 Day Design Charrette with public and key stakeholder review • Meetings with the Steering Committee, City staff and Planning Commission (workshop) • Meetings and conference calls with City staff as required Phase 5 — Prepare a Draft Downtown Action Plan This phase will use the input gathered during the Design Charrette and evaluation tasks of Phase 4 to establish the implementations steps and success metrics and complete a draft of the Downtown Action Plan to be reviewed. 5.1 Identify "success" criteria for downtown Hutchinson and the measurement techniques to be employed in determining progress overtime. 5.2 Draft policy statements and identify potential regulatory changes and incentives needed to set the stage for plan implementation 5.3 Identify short, medium and long term action steps, their associated budgets and responsible parties. 5.4 Work with City staff to identify project budgets and possible funding mechanisms for priority projects. 5.5 Coordinate with City department representatives to review and troubleshoot the priority- project assessment. 5.6 Facilitate an "Action Plan Summit" with the City staff, Steering Committee, Focus Groups, Planning Commission and City Council members to review the input gathered during Phase 4 and the draft materials outlined through tasks 5.1-5.6 above, to set the course for the development of the Draft Downtown Action Plan. 5.7 Prepare a preferred Draft Downtown Action Plan. 5.8 Meet with Steering Committee to review the draft Downtown Action Plan and modify as needed. 5.9 Meet with City staff to review the draft Downtown Action Plan and modify based on feedback. Hoisington Koegler Group Inc. 6 1 P a g e o1a) Hutchinson Downtown Action Plan — Work Program 5.10 Facilitate Community Open House #2 to present the draft plan and recommendations to the community. Deliverables: • Action Plan Summit materials • Draft of Downtown Action Plan (10 copies & electronic) • Public Outreach #5 (Either a Newsletter, Website update, or Social Media Posting)) • Meeting summaries Meetings: • Action Plan Summit • Meetings with City staff & Steering Committee • Community Open House #2 • Meetings and conference calls with City staff as required Phase 6 - Prepare the Final Downtown Action Plan The final phase of the project completes the documentation of outcomes and presents them to the community as well as seeking approval from City leadership. Specific tasks include: 6.1 Assemble project materials into a final Action Plan Report and review with City staff for edits. 6.2 Present final Action Plan and community input to the Steering Committee and to the Planning Commission for feedback and recommendations to the City Council. 6.3 Modify Action Plan based on Steering Committee and Planning Commission input. 6.4 Present Action Plan to City Council for review and approval. 6.5 Deliver final report to City staff in both digital and hardcopy formats. Deliverables: • Digital format Action Plan report • 10 bound final report copies • Large Format boards for display at City Hall and events (up to 3) • Public Outreach #6 (Either a Newsletter, Website update, or Social Media Posting) Meetings: • Meeting with Steering Committee • Meeting with Planning Commission • Meeting with City Council Hoisington Koegler Group Inc. 7 1 P -' ;, )D L) ATTACHMENT B HOISINGTON KOEGLER GROUP INC. 2012 -2013 HOURLY RATES Principal ........................ ............................... $145- 175/hr Associate ....................... ............................... $100- 145/hr Senior Professional ........ ............................... $90- 150/hr Professional II ................. ............................... $80- 100/hr Professional I ................... ............................... $50 -80/hr Technical ........................... ............................... $40 -60/hr Secretarial .............................. ............................... $551hr Litigation Services ............... ............................... $190/hr Testimony ............................ ............................... $250/hr Incidental Exoenses Mileage ...... ............................... current federal rate /mile Photocopying BW ................. ............................15¢ /page Photocopying Color ........ ............................... $1.00 /page Outside Printing ................... .........................Actual Cost Large Format Scanning ........ .........................Actual Cost B/W Bond Plots .............. ............................... $5.00 each Color Bond Plots ........... ............................... $20.00 each Photo Paper Color Plots ............................... $40.00 each � 0 (—Q-)— PUBLICATION NO. ORDINANCE NO. 12 -0689 AN ORDINANCE AMENDING SECTION 154.063 (C) ALLOWING TATOO ESTABLISHMENTS BY CONDITIONAL USE PERMIT IN THE C -3 (CENTRAL COMMERCIAL DISTRICT) THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interests of the City to amend Section 154.063 (C) of the City Code to allow tattoo establishments in the C -3 District as follows: § 154.063 C -3, CENTRAL COMMERCIAL DISTRICT. (C) Conditional permitted uses. (1) Commercial parking ramps for passenger vehicles only, provided a reservoir space is provided within the structure for holding cars awaiting entrance, which reservoir space shall have a capacity of no less than two vehicles; (2) New or used automobile sales; indoor display area only; (3) Motor fuel and service stations, excluding major repair operation. See Appendix B to this chapter for the off- street parking schedule; (4) A state licensed residential facility serving from seven through 16 persons; (5) Group homes up to 5, 000 square feet; (6) All licensed day care facilities which are not permitted principal uses understate law; (7) Single-family residences applying for additions, decks, garages, remodeling, or other single-family related uses. (8) (a) Drive - through windows (specific considerations of traffic impact, accessibility to appropriate roadways, site plan consideration and other relevant information would be part of the application review). (b) Conditions for residential facilities, group homes, crisis shelters and licensed day care facilities shall not be imposed which are more restrictive than those imposed on conditional uses or other multi family residential property in the same district, unless the additional conditions are necessary to protect the health or the safety of the residents of the residential facility. (9) The requirements of § 154.115 of this code shall apply to the conditional uses described in this section. (10) Tattoo Establishments EFFECTIVE DATE OF ORDINANCE. This ordinance shall take effect upon is adoption and publication. Adopted by the City Council this 10th day of July, 2012. Attest: Jeremy J. Carter City Administrator Steven W. Cook Mayor I 1 L-) DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Brad Emans, Dolf Moon, Dave Hunstad, Miles Seppelt, Aaron Othoudt, Jean Ward, Judy Flemming, John Webster, John Olson, Lenny Rutledge, Kent Exner, John Paulson, Marc Sebora, Jeremy Carter, Dan Hatten, Dick Nagy, John Lofdahl, Dan Jochum and Bonnie Baumetz (Persons in attendance at Planning Staff Meeting (in bold) Date: June 4, 2012, for June 19, 2012, Planning Commission Meeting Application: AN AMENDMENT TO THE ZONING ORDINANCE SECTION 154.063 (C) ALLOWING TATOO ESTABLISHMENTS BY CONDITIONAL USE PERMIT IN THE C -3 (CENTRAL COMMERCIAL DISTRICT) Applicant: DOUGLAS MOULTON, APPLICANT AMENDMENT TO THE ZONING ORDINANCE The applicant, Douglas Moulton, is requesting an amendment to the Zoning Ordinance to allow tattoo establishments by conditional use permit in the C -3 (Central Commercial) district. This district is basically the downtown area and does extend one to two blocks to the east and west of Main Street. He would like to open a tattoo establishment at 15 Washington Ave. E. which is a vacant building owned by Scott Rech, Stix and Brix Inc. of Litchfield, MN. Proposed Amendment: The ordinance amendment proposed by the applicant is to add "Tattoo establishments" to the conditionally permitted uses. Draft ordinance language is as follows: § 154.063 C -3, CENTRAL COMMERCIAL DISTRICT. (C) Conditional permitted uses. (1) Commercial parking ramps for passenger vehicles only, provided a reservoir space is provided within the structure for holding cars awaiting entrance, which reservoir space shall have a capacity of no less than two vehicles; (2) New or used automobile sales; indoor display area only; (3) Motor fuel and service stations, excluding major repair operation. See Appendix B to this chapter for the off - street parking schedule; (4) A state licensed residential facility serving from seven through 16 persons; (5) Group homes up to 5,000 square feet; (6) All licensed day care facilities which are not permitted principal uses under state law; (7) Single - family residences applying for additions, decks, garages, remodeling, or other single - family related uses. 1 I Lt-) Ordinance Amendment Section 154.063 — Tattoo Establishments Planning Commission —June 19, 2012 Page 2 (8) (a) Drive - through windows (specific considerations of traffic impact, accessibility to appropriate roadways, site plan consideration and other relevant information would be part of the application review). (b) Conditions for residential facilities, group homes, crisis shelters and licensed day care facilities shall not be imposed which are more restrictive than those imposed on conditional uses or other multi - family residential property in the same district, unless the additional conditions are necessary to protect the health or the safety of the residents of the residential facility. (9) The requirements of § 154.115 of this code shall apply to the conditional uses described in this section. (10) Tattoo Establishments Analysis: In reviewing the proposed amendment, the Commission should consider the proposed use with the purpose of the zoning district. The purpose of the C -3 (Central Commercial District) zoning district is "The C -3 central commercial district is intended to provide an area for the grouping of general retail sales establishments, offices and services which serve city residents and the surrounding area. The C -3 district provisions and boundaries are intended to promote compatible land use relationships among diverse types of uses and encourage well - planned development or expansion in accord with the approved Comprehensive Plan. Only those uses which substantially interfere with the overall function of the general commercial area will be excluded. On -site parking is not required in this district." The proposed ordinance change was presented at the June a Planning Staff meeting to add "Tattoo Establishments" to the C -3 zoning district as a conditionally permitted use. After discussing the item at the Staff meeting there was mixed thoughts on whether this request should be approved or not. Some staff members felt tattoo establishments were not appropriate downtown, while others felt if they are regulated it wouldn't be an issue. A draft ordinance is attached for the public hearing and for the Planning Commission's review if the Planning Commission feels that Tattoo Establishments are an appropriate use in the C -3 Central Business District. Based upon the discussion and direction from the Planning Commission, staff will prepare a resolution adopting findings of fact to either approve or deny this request. � ) L) CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 14019 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR DENIAL OF VARIANCE APPLICATION TO REDUCE FRONT AND SIDE YARD SETBACK TO ALLOW CONSTRUCTION OF AN ATTACHED GARAGE ADDITION AT 529 MONROE STREET S.E. REQUESTED BY ROGER JOHNSON, APPLICANT FACTS 1. Roger Johnson is the applicant and Donna Johnson is the owner of a parcel of land located at 529 Monroe Street S.E. , Hutchinson Minnesota; and, 2. The subject property is legally described as: Lot 10, Block 62, South Half City of Hutchinson 3. Roger Johnson, applicant, and Donna Johnson, property owner, have applied to the City for a variance to allow construction of an attached garage addition at 529 Monroe Street S.E. 4. The property is located in the R -2 (Medium Density Residential) Zoning District. 5. The proposal would vary from Section 154.150 (A)(2) and Section 154.057 (F)(2) in that it would expand an existing non - conforming setback and reduce both front and side yard setbacks. The variance application stated the side yard setback requested was 2 feet and the front yard setback was 23 feet. The zoning ordinance indicates the setbacks in the district are 25 feet for the front setback and 6 feet for the side yard setback. 6 Following a public hearing on the application, the City of Hutchinson Planning Commission has recommended denial of the variance on June 19, 2012. The City Council of the City of Hutchinson reviewed the requested variance at its meeting on June 26, 2012. APPLICABLE LAW Minnesota Statue Section 462.357, subd. 6 provides: (a) Variances shall only be permitted (a) when they are in harmony with the general purposes and intent of the ordinance and (b) when the variances are consistent with the comprehensive plan. (b) Variances may be granted when the applicant for the variance establishes that there are practical difficulties in complying with the zoning ordinance. "Practical difficulties," as used in connection with the granting of a variance, means that (a) the property owner proposes to use the property in a reasonable manner not permitted by the zoning ordinance; (b) the plight of the landowner is due to it ") Findings of Fact — Resolution 14019 Variance 529 Monroe St. S.E. reduce front and side yard setbacks 6/26/12 Page 2 circumstances unique to the property not created by the landowner; and (c) the variance, if granted, will not alter the essential character of the locality. 9. City ordinance allows variances if the strict enforcement would cause practical difficulties because of circumstances unique to the individual property under consideration, and to grant such variances only when it is demonstrated that such actions will be in keeping with the spirit and intent of the ordinance and when the variances are consistent with the comprehensive plan. 10. City ordinance Section 154.150 (A)(2) states that the request would expand an existing non - conforming setback and reduce both front and side yard setbacks and Section 154.057 (17)(2) states front yard setback is 25' and side yard setback 6' in the R -2 zoning district. CONCLUSIONS OF THE LAW 11. There are not unique circumstances to the property not created by the landowner because the lot is virtually the same size as all the adjacent lots. The applicant indicates the unique circumstance is that there are homes on the block that do not meet the 25' foot front yard setback, however that circumstance does nothing to address the requested 2' side yard setback, which is 4' short of meeting the required setback. In addition, approving the variance would be allowing the expansion of an existing non- conforming setback. The non - conforming lots, uses, and structures section of the zoning ordinance (section 154.150 A 2) indicates that one of the intentions of the ordinance is to: "It is the intent of this chapter to phase out these nonconforming uses within a reasonable time period while retaining full economic value. These uses are declared by this chapter to be incompatible with permitted uses in the districts involved. It is further the intent of this chapter that nonconformities shall not be enlarged upon, expanded or extended, nor be used as grounds for adding other structures or uses prohibited elsewhere in the same district." 12. The variance will not maintain the essential character of the locality because there are no other structures on this block that have a 2 foot side yard setback. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to issue a variance to allow Roger Johnson, applicant and Donna Johnson property owner, to build a garage addition so as to deviate from Section 154.057 (F)(2) is hereby denied. Adopted by the City Council this 26'h day of June, 2012. ATTEST: Jeremy J. Carter City Administrator Steven W. Cook Mayor IIC�� DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Brad Ernans, Dolf Moon, Dave Huns(ad, Miles Seppelt, Aaron Othotidt, Jean Ward, Judy Flemming, John Webster, John Olson, Lenny Rutledge, Keat Exner, John Paulson, Marc SeNora, Jeremy Carter, Dan Hatten, Dick Nagy, John Lofdahl, Dan Jochum and Bonnie Batimetz (Persons n attendance at Planning Staff Meeting (in bold) Da(u; June 12, 2012, for June 19,2012, Planning Commission Meeting Application: VARIANCE TO REDUCE FRONT AND SIDE YARD SETBACK TO ALLOW CONSTRUCTION OF AN ATTACHED GARAGE ADDITION AT 529 MONROE ST. S. E. Applicant: ROG-EX JOHNSON, APPLICANT DONNA JOHNSON, PROPERTY OWNER VARIIANCE — Ro ger J nson, i s req nest i ng a vari an e to al I ow con strust ] o n of a 2 2' x 2 4' at lac tied garage to th e h se at 5 29 Monroe St. S.E. ow n ed b y Don n a Johnson. The variance request i s to construct a garage that will be 2 feet from the i nten* or property line and 23' from the front property line. The ordinance requires a 25' front yard setback and 6' side yard setback in the R-2 (Medium Density Residential) district- The, applicant states the attached garage will secure hoine based business equipment and vehicles and allow safer drop off and pickup area for customer"s equipment. The horns based business is a copier repair- business. Mr. Johnson states the practical difficulty for the variance is that customers will have a safe area to drop off or pickup their equipment and vandalism and they would be less likely if items and vehicles are in a secured attached garage. He states the unique circumstance of the lot is that other properties along the same street do not meet the 25' front setback- Variances may bt granted when the applicant establishes that there are practical difficulties in complying with the official control as noted in Section 154.167 of the Zoning Ordinance. Variance 529 Monroe St SE - garage addition Planning Commission - 6 -19 -12 Page 2 GENERAL INFORMATION Existing Zoning: R -2 (Medium Density Residential) Property Location: Lot Size: Existing Land Use: Adjacent Land Use And Zoning: Comprehensive Land Use Plan: Zoning History: Applicable Regulations: Analysis and Recommendation: 529 Monroe St S.E. 66'x 132'(8712 sq. ft.) Residential R -2 (Medium Density Residential) Traditional Residential Neighborhood The most recent detached garage was constructed in 1988. There were no comments on the building permit regarding removal of the existing older garage. Section 154.057 (F) and 154.167 In order to grant a variance, the request must meet the standards for granting a variance, including the finding of "practical difficulties." Variances may be granted when the applicant for the variance establishes that there are practical difficulties in complying with the official control. "Practical difficulties" as used in connection with the granting of a variance, means that the property owner proposes to use the property in a reasonable manner not permitted by an official control; the plight of the landowner is due to circumstances unique to the property not created by the landowner; and the variance, if granted, will not alter the essential character of the locality. Economic considerations alone do not constitute a practical difficulty if reasonable use for the property exists under the terms of the ordinance. The conditions cited as reason for granting a variance must be due to physical conditions unique to the land or building involved and must not be applicable to other sites in the same zoning district. Economic considerations may be taken into account but shall not by themselves be the reason for which a variance is granted. Staff reviewed the request and determined it does not meet the standards for granting a variance since and unique circumstance is created by the applicant and a garage addition can be constructed to meet the side yard setback. Staff recommends denial of the request for the following reasons: 1) There are not unique circumstances to the property not created by the landowner because the lot is virtually the same size as all the adjacent lots. The applicant indicates the unique circumstance is that there are homes on the block that do not meet the 25' foot front yard setback, however that circumstance does nothing to address the requested 2' side yard setback, which is 4' short of meeting the required setback. In addition, approving the variance would be allowing the expansion of an existing non - conforming setback. The non- conforming lots, uses, and structures section of the zoning ordinance (section 154.150 A 2) indicates that one of the intentions of the ordinance is to: Variance 529 Monroe St SE — garage addition Planning Commission — 6 -19 -12 Page 3 "It is the intent of this chapter to phase out these nonconforming uses within a reasonable time period while retaining full economic value. These uses are declared by this chapter to be incompatible with permitted uses in the districts involved. It is further the intent of this chapter that nonconformities shall not be enlarged upon, expanded or extended, nor be used as grounds for adding other structures or uses prohibited elsewhere in the same district." iii) I— w w F- w O Cr Z O U CERTIFICATE OF SURVEY FOR ROGER JOHNSON i Lot Ten (10) In Block Sixty -two (62) in the Townsite of 16.5 Hutchinson, South Half, McLeod County, Minnesota. House No 523 (� 1 F N NL i LOT AREA w 6712 Square Feet 4 Esmond House Footprint Mee 756 Sq Ft I I i Existing Garage Footprint Area - 561 Sq Ft Proposed Garage Addition Moo 578 Sp Ft i Proposed Attached Garage Addition Area • 530 Sq Ft Proposed Driveway os shown • 513 Sq Ft 'I Proposed Deck 6 Stairs as shown - 112 Sq Ft Existing concrete surface • 72 Sq Ft NRECEIVED MAr C Y Of Hutchinson Plannin9. Zonln� ,y ulkh,g OePar[ments 1� 5 o /0 20 ao ! sea /e in feel eeport was pr epond oy In or under my dlrso, J I aupervlalin and that I om a out, Ilcenaed Q Land Surveyor under the lows of the State of Minna.. to. j / � W n /, . O� 1 16.5 J�N�/w I[au s ch L la. Ho. (i}—V9 • Denotes iron monument found ' - 1 O Denotes Mon monument set iN N 5 0 \VI Denotes concrete surface f T �x cc Sq9� 9Gc O� T'o2 l� b^ ^S JClT O A i � L REAR ELEVATION y RECEIVED eity °t Hutchinson Planning. Zoning deiltlinq pe�rtmen 4 ti0 T 9�c O. RIGHT ELEVATION a V M by POSED 6T 04b 4b S,LI T Al C TO: Mayor & City Council FROM: Kent Exner, DPW /City Engineer RE: Consideration for Approval of TH 15 Retaining Wall Reconstruction Engineering Services Amendment (Letting No. 5/Project No. 12 -07) DATE: June 26, 2012 City staff recently received MnDOT's approval of the construction plans and specifications for the proposed TH 15 Retaining Wall Reconstruction project. As you may recall, at your June 12th City Council meeting, the project construction cooperative agreement with MnDOT was approved. At this time, MnDOT has allocated up to $200,000 for the construction of this project. Near the completion of the design work for this project, the City received the attached letter (dated 6/5/12) from our project design consultant, SEH Inc., for additional engineering services required to complete this effort in a manner that met MnDOT's and the City's expectations. As outlined within this correspondence, several factors contributed to the increase of the original $26,600 design fee. Ultimately, due to the many design requirements and the associated project review iterations /revisions, an actual project design cost of $53,700 has been arrived at per SEH's accounting. At a recent Resource Allocation Committee meeting, the proposed design fee increase of $27,100 was reviewed, and the general consensus was that it seemed to be appropriate and acceptable. We recommend that the attached Amendment Letter to the original TH 15 Retaining Wall Reconstruction Engineering Services Agreement (dated 12/6/11) in the amount of $27,100 ($53,700 total design fee) be approved. cc: Jeremy Carter, City Administrator o (C) A SEH June 5, 2012 Kent Exner City Engineer City of Hutchinsun Ill Hassan Street SE Hutchinson, MN 55350 Dear Kent: RE: City of Hutchinson, Minnesota TH IS/Main Street Retaining Wall SEH No. HUTCH 119226 10.00 This letter outlines an amendment to the original letter proposal for engineering services on the Main Street (TH 15) Ketaining Wall project. Last week we were informed by MnDOT of their final approval of the construction plans for the TH IS Retaining We[I Reconstruction Project. As you are aware, this project followed an aggressive schedule to meet MnDOT's funding deadline for this fiscal year. During the course of the project development and design, there were services that we provided that were outside of the original scope as outlined in the original letter proposal dated December 6, 2011. We did discuss during the project that these added services would increase our original estimated fee. In the best interest of keeping the project on schedule, we continued to move forward with design and plan preparation with the understanding that these services and the corresponding fee would be addressed as the project neared completion. I have included below a list of additional services provided along with the corresponding fee for those additional services: Expansion of intersection radii at Se` Avenue and Main Street (TH 15) to accommodate truck turning movements and stripping options - $6,500 • Development of turning templates and design of radii. • Concrete panel design for removal and replacement of concrete pavement on Main Street (TH 15) • Sidewalk pedestrian ramp improvements in all quadrants of 5'h Avenue and Main Street as a result of MnDOT requirements for ADA improvements. • Addressing utility conflicts and relocations (hydrant, gate valve, light pole). • Attend meeting with MnLXJT staff to review radius and movements with Ryan Barney and Dave Johnston. Field review of northwest radius and redesign of radius based on feedback from Ryan Barney and Dave Johnston that the radius was too large. • Develop multiple striping options at the request of Ryan Barney and Dave Johnston to review options for allowing parking on the east side of Main Street (TH 15) between 4h Avenue and 5u' Avenue and eliminating all parking between 4h Avenue and 5'h Avenue. • Develop signing plan for both striping options (parking and no parking options): Develop plans and specitleations for lighting improvements on west side of Main Street (TH 15) from 4 Avenue to 5'a Avenue - *000 • The original project scope did not include lighting design and plans. 311ort EIIW Henarkbon Inc., 102 Main Strsai, Sufta 211, P.O, am 308, Hulthlnaon, MN 53380 -0308 SEH is on equal opportwili' mplaW I www.e•ISnc.eem 1 320.387.7341 1 888.808.8188 fax 11C� Kent Exner June 5, 2012 Page 2 • Lighting units adjacent to retaining wall required special concrete foundation design. • Initial plans included five lighting units as directed by the city; plans were revised to include only three lighting units during final review by the city. • Lighting system plans required special considerations to provide power to the block between 4h Avenue and 5th Avenue, since there were no previous street lights in this block. Temporary Easements - $750 • Determination of easements and drafting easement sketches for retaining Wall B and sidewalk improvements at 4'h Avenue and 5h Avenue. Develop design and plans for reconstruction of Wall D - S6,500 ( Wall B is the wall west of the wall initially proposed for replacement.) • Design of two wall options, including sketch plan and cost estimates for each option. One option included preliminary design of a steel sheet pile shoring system and guard rail to preserve an existing oak tree. • A memo was requested to outline both options and provided considerations that should be made when determining a final design. • On site meetings were held to review the condition of the oak tree and evaluate potential root damage, along with exploring options for minimizing the damage to the tree. • 'rhe design of Wall B also included a special wall tie in design to correct the new modular block wall to the existing CMU wall. • Stairs and hand rail were also designed for the carriage entrance to the Fahey home. Retaining Wall A Scope Changes - 54,800 • Concern regarding the stability of the existing rock wall at the Quast property prompted a request for preliminary design and cost estimates for multiple options to address concerns about the existing rock wall and its ability to withstand the proposed construction activity. These options included reconstructing the rock wall, steel sheet piling, and wall tie backs. • Based on meetings with MnDOT and further review of existing grades, the total wall height required the use of a geogrid tie back. This design feature was not pall of the original scope of services. • Design of soil corrections for existing utility service trenches in the wall area. The soil borings identified soft soils in the area of three existing service trenches. • Include replacement of all sidewalk from 4'h Avenue to 5'h Avenue. The initial sidewalk design included a width of 5 feet; later designs were changed to 5.5 feet, and ultimately a width of 6 feet at the request of the city. Existing Service Line Review - 5850 • Review of options and cost estimates for trenchless repair of existing water service lines in the block between 4'h Avenue and Yh Avenue. Hydraulic Analysis of Runoff Volume and Corresponding Spread on Main Street (TH 15) - S1,700 • At the request of MaDOT hydraulic and traffic engineers, a hydraulic model was created to determine the hydraulic spread on Main Street (TH 15) The spread calculations resulted in additional design and plans for a catch basin and storm sewer piping. The original scope of the project essentially included replacement of the easterly retaining wall (Wall A) on Main Street (TH 15) from 4d' Avenue to 5" Avenue at an estimated construction cost of $120,000 and I 162), Kent Exner June 5, 2012 Page 3 a design fee of $26,600. The final project included a significant incrcasc in construction, with an estimated construction cost of $330,000 and an amended design fee of $53,700. We respectfully submit this request for additional fee in the amount of $27,100 for services as outlined in this amendment. If you are in agreement with our request for additional fee, please sign in the space provided below and return one copy to us. If you have any questions, please don't hesitate to contact us. Respectfully submitted, SHORT ELLIOTT HENDRICKSON INC. Jus 'Black PE Whdre Proj ect Manager j k. Uj"l M 119226/1 gnA 19 <ontrtl,rtldl fa I V- 0.12 d9 Accepted by City of Hutchinson, Minnesota By: Date: Steven W. Cook Title: Mayor 06/26/2012 11 CC) C TO: Mayor & City Council FROM: Kent Exner, DPW /City Engineer John Paulson, Environmental Specialist RE: Consideration of Setting Well Ordinance Amendment Public Hearing DATE: June 26, 2012 At the January 17'x, 2012 Planning Commission meeting, City staff presented Ordinance 12 -0684. The amendment is to Chapter 52 (Water) adding language in Section 52.12 & 52.13; Connection Required & Private Wells for Domestic Use. The ordinance would allow the City to regulate private wells in the city. The ordinance includes provisions and procedures allowing the continued installation and use of monitoring wells, geothermal wells, existing supply wells and wells that are required for environmental remediation purposes. It also includes provisions establishing timeframes that require connection to the City water system if service is currently, or becomes, available. A Public Hearing is not required but would be held to provide the public an opportunity to provide input on the changes being made to this ordinance. Requested Action: Approval of the following: 1. Approval to set public hearing on July 24,2012,(6:00 PM) for Ordinance 12 -0684 Amending Chapter 52 (Water) of the City of Hutchinson Code of Ordinances Adding Language in Section 52.12 & 52.13; Connection Required & Private Wells for Domestic Use Attachments: Ordinance 12 -0684 Summary Ordinance Well Ordinance Summary cc: Jeremy Carter, City Administrator iltd PUBLICATION NO. ORDINANCE NO. 12 -0684 AN ORDINANCE AMENDING CHAPTER 52 (WATER) OF THE CITY OF HUTCHINSON CODE OF ORDINANCES ADDING LANGUAGE IN SECTION 52.12 & 52.13; CONNECTION REQUIRED & PRIVATE WELLS FOR DOMESTIC USE THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interests of the City to amend the Water Ordinance to add language in Section 52.12 & 52.13 of the City Code as follows: CHAPTER 52 WATER 52.01 Water deficiency and shutoff; disclaimer 52.02 Repair of leaks and equipment 52.03 Abandoned service; disconnection fee; improper disconnection 52.04 Service pipe standards 52.05 Private water supplies; connection prohibited 52.06 Shortages; restricted uses and hours 52.07 Private fire hose connections 52.08 Opening hydrants restricted 52.09 Unmetered service 52.01 Water meters 52.11 State Plumbing Code; compliance required 52.12 Connection Required 52.13 Private Wells § 52.01 WATER DEFICIENCY AND SHUTOFF; DISCLAIMER. The city is not liable for any deficiency or failure in the supply of water to customers whether occasioned by shutting the water off for the purpose of making repairs or connections or by any other cause whatever. In case of fire, or alarm of fire, water may be shut off to insure a supply for firefighting. In making repairs or construction of new works, water may be shut off at any time and kept off so long as may be necessary. § 52.02 REPAIR OF LEAKS AND EQUIPMENT. It is the responsibility of the consumer or owner to maintain the service pipe from the main into the house or other building, including, but not limited to, the stand pipe or curb stop and all equipment associated with the service line, stand pipe or curb stop. In case of failure upon the part of any consumer or owner to repair any leak or any service line, stand pipe or curb stop, within 24 hours after oral or written notice has been given the owner or occupant of the premises, the water may be shut off and will not be turned on until a reconnection charge has been paid and the water service has been repaired. When the waste of water is great or when damage is likely to result from the leak, the water will be turned off if the repair is not proceeded with immediately. Following notice as provided by this chapter, at the sole option of the city, the city may repair the leak and the service pipe, stand pipe or curb stop and all equipment associated with the service line, stand pipe or curb stop and assess the cost for the repair against the property benefitted. The costs to be so assessed may include but are not limited to material, labor and professional fees and expenses incurred in the repair. Page l 1 I t j\ § 52.03 ABANDONED SERVICE; DISCONNECTION FEE; IMPROPER DISCONNECTION. All service installations connected to the water system that have been abandoned (no present need for service) or that for any reason have become useless for further service, shall be disconnected at the main. The owner of the premises served by this service shall pay the cost of the excavation. The city shall perform the actual disconnection and all pipe and appurtenances removed from the street right -of -way shall become the property of the city. When new buildings are erected on the site of old ones, and it is desired to increase the old water service, a new permit shall be taken out and the regular tapping charge shall be made as if this were a new service. It is unlawful for any person to cause or allow any service pipe to be hammered or squeezed together at the ends to stop the flow of water, or to save expense in improperly removing a pipe from the main. Also, the improper disposition thereof shall be corrected by the city and the cost incurred shall be borne by the person causing or allowing that work to be performed. Penalty, see S 10.99 § 52.04 SERVICE PIPE STANDARDS. Every service pipe must be laid in a manner so as to prevent rupture by settlement. The service pipe shall be placed not less than seven feet below the surface in all cases so arranged as to prevent rupture and stoppage by freezing. Frozen service pipes between the main and the building shall be the responsibility of the owner. Service pipes must extend from the curb stops to the inside of the building; or if not taken into a building then to the hydrant or other fixtures which they are intended to supply. A valve, the same size as the service pipe, shall be placed close to the inside wall of the building, ahead of the meter and well protected from freezing. Joints on copper tubing shall be flared or compression- fitted, and kept to a minimum. Not more than one joint shall be used for a service up to 70 feet in length. All joints shall be left uncovered until inspected. Minimum size connection with the water mains shall be one inch in diameter. Penalty, see § 10.99 § 52.05 PRIVATE WATER SUPPLIES; CONNECTION PROHIBITED. No water pipe of the city water system shall be connected with any pump, well, pipe, tank or any device that is connected with any other source of water supply, and when this type of connection is found, the city shall notify the owner or occupant to disconnect the same and, if not immediately done, the city water shall be turned off. Before any new connections to the city system are permitted, the city shall ascertain that no cross - connections will exist when the new connection is made. When a building is connected to city water, the private water supply may be used only for purposes as the city may allow. Penaltv. see & 10.99 § 52.06 SHORTAGES; RESTRICTED USES AND HOURS. A. Whenever the city shall determine that a shortage of water threatens the city, it may entirely prohibit water use or limit the times and hours during which water may be used from the city water system for lawn and garden sprinkling, irrigation, car washing, air conditioning and other uses, or either or any of them. It is unlawful for any water consumer to cause or permit water to be used in violation of this determination after public announcement thereof has been made through the news media specifically indicating the restrictions thereof. B. The City Administrator or his or her designee shall have the authority to declare the terms and conditions of the water use restrictions, and the restrictions shall become effective immediately following public announcement of the same. The restrictions shall be confirmed by the City Council at the next regularly scheduled meeting thereof. Penalty, see & 10.99 Page 2 \ � w) § 52.07 PRIVATE FIRE HOSE CONNECTIONS. Owners of structures with self- contained fire protection systems may apply for and obtain permission to connect the street mains with hydrants, large pipes and hose couplings, for use in case of fire only, at their own installation expense and at rates as the Council may adopt by ordinance as herein provided. § 52.08 OPENING HYDRANTS RESTRICTED. It is unlawful for any person, other than members of the Fire Department or other persons duly authorized by the city, in pursuance of lawful purpose, to open any fire hydrant or attempt to draw water from the same or in any manner interfere therewith. It is also unlawful for any person so authorized to deliver or suffer to be delivered to any other person any hydrant key or wrench, except for the purposes strictly pertaining to their lawful use. Penalty, see & 10.99 § 52.09 UNMETERED SERVICE. Unmetered service may be provided for construction, flooding skating rinks and any other purpose. This service shall be at a duly adopted rate. Where it is difficult or impossible to accurately measure the amount of water taken, unmetered service may be provided and the unmetered rate applied; provided, however, that by acceptance thereof the consumer agrees to have the city estimate the water used. In so estimating the city shall consider the use to which the water is put and the length of time of unmetered service. § 52.10 WATER METERS. All water meters shall be purchased from the city by the property owner and maintained by the city. All repairs of water meters not resulting from normal usage shall be the responsibility of the property owner. Any other meter in need of replacement shall be replaced with a remote -type meter, which shall be furnished and maintained by the city. All water meters shall be installed, removed and in all respects controlled by the city, and the cost of installation shall be the responsibility of the property owner. Any remote -type meter in need of replacement by reason of normal usage shall be furnished and installed by the city; thereafter, the city shall own that meter. Cross - reference. New construction; remote -type water meters required, see § 150.31 § 52.11 STATE PLUMBING CODE; COMPLIANCE REQUIRED. All piping, connections and appurtenances shall be installed and performed strictly in accordance with the State Plumbing Code. Failure to install or maintain the same in accordance therewith, or failure to have or permit required inspections shall, upon discovery by the city, be an additional ground for termination of water service to any consumer. Penalty, see & 10.99 52.12 CONNECTION REQUIRED The following buildings that serve as the principal structure and are used for human occupancy shall be required to be connected to the city water utility: A. All buildings connected to the city water system on the date of adoption of the ordinance from which this article is derived shall remain connected to the city system for so Iona as the building is occupied or used for any purpose. Page 3 1 � [IJ to city system prior to occupancy. C. All buildings constructed after such date on property to which city water becomes available following legal occupancy of the building shall be required to connect to the city system as follows: a. All residential buildings with one or two residential units shall be required to connect to city water within two years from the date city water service becomes available to the Property or the date the property is assessed for water utility improvements . whichever is later. b. All other buildings shall be required to connect to city water within 90 days from the B E. F. a city water within I l � two year the c date city water service becomes available to the b. All other buildings shall be required to connect to city water within 90 days from the date city water service becomes available to the property. assessed for water utility improvements shall be required to connect to city water as follows: a. All residential buildings with one or two residential units shall be required to connect to city water within two years from the date city water service becomes available to the property or the date the property is assessed for water utility improvements, whichever is later. b. Ail other buildings shall be required to connect to city water within 90 days from the a. All reSlgemlal DMangS Wlm One of lwo Itslucnual un w 01 1011 1w...., •.. connect to city water unless and until the city council determines on a case -by -case G. Any buildings that do not meet the criteria set forth in subsections 58.12 A -F shall be required to connect to city water as determined by the City Engineer on a case -by -case basis. The owner of any building required by this section to be connected to the city water system shall cause the buildina to be connected to the city system at the owner's expense as required. If Page 4 1) u) s 52.13 PRIVATE WELLS FOR DOMESTIC USE 0 3 The installation of new private wells for domestic use on any property to which city water service is available is prohibited subject to the exceptions set forth in subsection 58.13 C. D. Private wells for domestic use in existence on the date of adoption of the ordinance from which this article is derived and private wells for domestic use installed subsequent to said derived will be considered by the City Engineer on a case -by -case basis. C. "Private wells for domestic use" shall mean any well not owned by the city which is drilled or cooling elevator borings or environmental bore holes. D. Requests for new private wells for domestic use will be considered on a case by case basis The request shall contain the following information as well as additional information as may be required by the City Engineer: a. Full name mailing address, phone number. b. Address of property with proposed well and proposed location of well c. Well details including diameter, depth estimated daily volume used in gallons. d. Intended use of well water. e. Reason for request including statement of hardship created by 52.13 decision either granting or denying the request. EFFECTIVE DATE OF ORDINANCE. This Ordinance shall take effect upon adoption and publication in accordance with the Hutchinson City Charter. Adopted by the City Council this _ day of , 2012. ATTEST: eremy Carter, City Administrator Steve Cook, Mayor First Consideration: Second Consideration: Date of Publication: Page 5 1 1-6) TITLE AND SUMMARY OF ORDINANCE NO. 12 -0684 The following Ordinance is hereby published by title and summary: Title of Ordinance: WATER An Ordinance Amending Chapter 52 (Water) of the City of Hutchinson Code of Ordinances Adding Language in Section 52.12 & 52.13; Connection Required & Private Wells for Domestic Use Summary of Ordinance: This ordinance amends, Chapter 52, Section 52.12 & 52.13, of the Hutchinson City Code, which section sets forth uniform requirements for use of City water system and private wells for domestic use. This Chapter applies in the City of Hutchinson, Minnesota and to persons outside the City who are, by contract or agreement with the City, users of the City water system. Except as otherwise provided herein, the City Engineer shall administer, implement, and enforce the provisions of this Chapter. This Ordinance shall take effect upon publication in accordance with the Hutchinson City Charter. 3. Availability of Ordinance: A complete, printed copy of this Ordinance is available for inspection by any person during regular business hours in the office of the City Clerk, This Ordinance was passed by the City Council of the City of Hutchinson on the _day of 2012. ATTEST: Jeremy Carter, City Administrator Date of Publication: Steve Cook, Mayor Page 6 uu) Publication No. 7912 PUBLISHED IN THE HUTCHINSON LEADER. Wednesday July 11th, 2012 Notice of Public Hearing CITY OF HUTCHINSON COUNTY OF MCLEOD STATE OF MINNESOTA 111 Hassan Street, Hutchinson MN 55350 Phone (320) 234-5682 fax (320) 234-4240 Notice is hereby given that the Hutchinson City Council will hold a public hearing in the Council Chambers, at City Center on Tuesday, July 241h, at 6:00 p.m. to consider: 1. Amendment to the Water Ordinance adding Sections 52.12 Connection required and 52.13 Private Wells adding language to require connection to City water service and prohibiting installation of private water wells. 2. Amendment to the Nuisance Ordinance adding language to prohibit the use of undiluted coal tar based sealers. Details and complete legal descriptions are available at City Center. All persons wishing to comment should appear at the meeting or provide written comments before 4:00 p.m. on Tuesday, July 24th, 2012. Contact John Paulson, Environmental Specialist at (320) 234 -5682 with questions. Submitted by: Dan Jochum Planning Director L6) C TO: Mayor & City Council FROM: Kent Exner, DPW /City Engineer John Paulson, Environmental Specialist RE: Consideration of Setting Coal Tar Ordinance Public Hearing DATE: June 26, 2012 At the January 17a', 2012 Planning Commission meeting, City staff presented Ordinance 12 -0685. The amendment is to Chapter 92 (Nuisances; Health and Sanitation) adding language in section 92.5; The Use of Coal Tar Based Sealer Products within the City of Hutchinson. The ordinance prohibits the use of undiluted coal tar sealer products. Undiluted coal tar contains polycyclic aromatic hydrocarbon (PAH) and has received extensive study by State and Federal Agencies. In 2009 the Minnesota Legislature enacted a ban on coal tar -based sealcoats used by State agencies starting July 1, 2010, as well as to fund a study of PAH - contaminated stormwater pond sediments, in addition to: • Providing notification for the potential for coal tar contamination of stormwater ponds; • Establishing a stormwater inventory schedule; • Developing best management practices for treating and disposing of PAH - contaminated stormwater pond sediment; and • Providing grant incentive funding for local governments adopting coal tar bans by city ordinances in state fiscal year 2011 and 2012. Large national retailers such as Lowe's and Home Depot no longer sell undiluted coal tar sealers. Menard's has not implemented such a change nationally but the local store did not carry the product in large volumes. The local commercial sealing applicator, Jet Black, will transition voluntarily to asphalt based sealers this spring in light of the results of recent PAH studies. All Jet Black franchises will be making this transition in the next one to two years. A Public Hearing is not required but would be held to provide the public an opportunity to provide input on the changes being made to this ordinance. Reouested Action: Approval of the following: 1. Approval to set public hearing on July 24, 2012, (6:00 PM) for Ordinance 12 -0685 Amending Chapter 92 (Nuisances; Health and Sanitation) of the City of Hutchinson Code of Ordinances Adding Language in Section 92.5; The Use of Coal Tar Based Sealer Products within the City of Hutchinson, Minnesota Attachments: Ordinance 12 -0685 Summary Ordinance USGS PAH Fact Sheet cc: Jeremy Carter, City Administrator I ) Le—) PUBLICATION NO. ORDINANCE NO. 12 -0685 AN ORDINANCE AMMENDING CHAPTER 92 (NUISANCES; HEALTH AND SANITATION) OF THE CITY OF HUTCHINSON CODE OF ORDINANCES ADDING LANGUAGE IN SECTION 92.5; THE USE OF COAL TAR -BASED SEALER PRODUCTS WITHIN THE CITY OF HUTCHINSON, MINNESOTA THE CITY COUNCIL OF THE CITY OF HUTCHISNON, MINNESOTA ORDAINS: Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interests of the City to § 92.50 PURPOSE. The City of Hutchinson understands that lakes, rivers, streams and other bodies of water are natural assets which enhance the environmental, recreational, cultural and economic resources and contribute to the general health and welfare of the community. The use of sealers on asphalt driveways is a common practice. However, scientific studies on the use of driveway sealers have demonstrated a relationship between stormwater runoff and certain health and environmental concerns. The purpose of this ordinance is to regulate the use of sealer products within the City of Hutchinson, in order to protect, restore, and preserve the quality of its waters. § 92.51 DEFINITIONS. Except as may otherwise be provided or clearly implied by context, all terms shall be given their commonly accepted definitions. For the purpose of this ordinance, the following definitions shall apply unless the context clearly indicates or requires a different meaning: ASPHALT -BASED SEALER. A petroleum -based sealer material that is commonly used on driveways, parking lots, and other surfaces and which does not contain coal tar. COAL TAR. A byproduct of the process used to refine coal. UNDILUTED COAL TAR -BASED SEALER. A sealer material containing coal tar that has not been mixed with asphalt and which is commonly used on driveways, parking lots and other surfaces. CITY. The City of Hutchinson. MPCA. The Minnesota Pollution Control Agency. PAHs. Polycyclic Aromatic Hydrocarbons. A group of organic chemicals formed during the incomplete burning of coal, oil, gas, or other organic substances. Present in coal tar and believed harmful to humans, fish, and other aquatic life. § 92.52 PROHIBITIONS. A. No person shall apply or allow to be applied any undiluted coal tar -based sealer to any driveway, parking lot, or other surface within the City of Hutchinson. ) ) [e) B. No person shall contract with any commercial sealer product applicator, residential or commercial developer, or any other person for the application of any undiluted coal tar -based sealer to any driveway, parking lot, or other surface within the City. C. No commercial sealer product applicator, residential or commercial developer, or other similar individual or organization shall direct any employee, independent contractor, volunteer, or other person to apply any undiluted coal tar -based sealer to any driveway, parking lot, or other surface within the City. § 92.53 EXEMPTION. Upon the express written approval from both the City and the MPCA, a person conducting bona fide research on the effects of undiluted coal tar -based sealer products or PAHs on the environment shall be exempt from the prohibitions provided in Section 3. § 92.54 ASPHALT -BASED SEALCOAT PRODUCTS. The provisions of this ordinance shall only apply to use of undiluted coal tar -based sealer in the City and shall not affect the use of asphalt -based sealer products within the City. § 92.55 PENALTY. Any person convicted of violating any provision of this ordinance is guilty of a misdemeanor and shall be punished by a fine not to exceed one thousand dollars ($1,000.00) or imprisonment for not more than ninety (90) days, or both, plus the costs of prosecution in either case. § 92.56 SEVERABILITY. If any provision of this ordinance is found to be invalid for any reason by a court of competent jurisdiction, the validity of the remaining provisions shall not be affected. EFFECTIVE DATE OF ORDINANCE. This ordinance becomes effective on the date of its publication, or upon the publication of a summary of the ordinance as provided by Minn. Stat. § 412.191, subd. 4, as it may be amended from time to time, which meets the requirements of Minn. Stat. § 331A.01, subd. 10, as it may be amended from time to time. Adopted by the City Council of the City of Hutchinson this _day of 2012. ATTEST: Jeremy Carter, City Administrator First Consideration: Second Consideration: Date of Publication: Steve Cook, Mayor � )I Le-) TITLE AND SUMMARY OF ORDINANCE NO. 12 -0685 The following Ordinance is hereby published by title and summary: Title of Ordinance: Use of Coal Tar Based Sealer Products An Ordinance Amending Chapter 92 (Nuisances; Health and Sanitation) of the City of Hutchinson Code of Ordinances Adding Language in Section 92.5; The Use of Coal Tar Based Sealer Products within the City of Hutchinson, Minnesota Summary of Ordinance: This ordinance amends, Chapter 92, Section 92.5, of the Hutchinson City Code, which section prohibits the use of coal tar based sealer products. This Chapter applies in the City of Hutchinson, Minnesota. Except as otherwise provided herein, the City Engineer shall administer, implement, and enforce the provisions of this Chapter. This Ordinance shall take effect upon publication in accordance with the Hutchinson City Charter. 3. Availability of Ordinance: A complete, printed copy of this Ordinance is available for inspection by any person during regular business hours in the office of the City Clerk, This Ordinance was passed by the City Council of the City of Hutchinson on the _day of 2012. ATTEST: Jeremy Carter, City Administrator Date of Publication: Steve Cook, Mayor � � �e) Coal Tar -Based Pavement Sealcoat, Polycyclic Aromatic Hydrocarbons (PAHs), and Environmental Health Studies by the U.S.. Geologicai Survey (USGS }have identified coal- tar -based sealcoat—the black, viscous I iq u I d sprayed or painted on asphalt pave m ent such a s parking lots as a major s ou rce of po I ycyc I F'c aromatic hydrocarbon (PAH) contamination in urban a reas for large parts of tie Nation. S PA H s are suspected human carcinogens and are toxic to aquatic life. Sea 1coat is the black, viscou s liquid sprayed or painted c)n th-e asphalt pavement of many pa rk,l n g I ots, d riveways, a ii d pi avq ro u n d s. Key Findings Dust from pave nee m with coal-tar-based sealcoat has greatly elevated P concentrations compared to dust froin unseal-ed pavement. Coal-tar-based sealcoat is the largest source of P contamination to 40 urban lakes studied, accounting for one-half of all P. inputs. Coal-tar-based sealcoat use is the p6 mar cause Of LtpvBeard trends in PAHs, since the 1960s, in urban lake sediment. Residences adjacent to parking lots with coal-tar-based sealcoat h-ave P concentrations in house dust that are 25 tim es. higher than those in house, dust in residences ac �lacent to parking lots without coal-tar- ba-sed scale at. PAHs move from a sealcoated surface into our env I ironmcnt by many mechanisms: storm runoff, adhesion to tires, wind, foot traffic, and volatilization. Volatilization Adhesion 069 In al graphic cou rtesy of Aaron Hicks, C ity of Au sti n, Texas. Run-off US De pa rtmen I of the I nte ri 11 r U.S. GeuluUical Survey isPripmad or% v�eydad PAP13F Fact ShOSIMI-Ma 'Fwry 2M I What are Sealcaat, PAHs, and Coal Tar? Pavement sealcoat also called sealant) is a black liquid that is sprayed or painted on some asphalt pavement. It is marketed as protecting and beautifying the underlying pavement, and is used commercially and by homeowners across the Nation. It is applied to parking lots associated wirh commercial businesses., apartment and condominium complexes, churches, schools, and business parks, to residential driveways, ajid even to some playgrounds. Most sealcoat products have a coal-tar-pitch or asphalt (oil) base. Coal -tar -based scab: eat is commonly used in the central, southern, and eastern United States, and asphalt-based al at is cGmmonly used in the western United States. FAHs are a group of chemical compounds that form whenever anything with a carbon base is burned, from wood and gasoline to cigarettes and rneiit. PA.Hs also art: in obj-ucts and materials, sucli as automobile tires and coal tar, the production ul- which involves the heating of carbon-based materials. PAHs are of environmental concern because several are toxic, carcinogenic, mutagenic, ,and/or teratogenic (causing birth defects) to aquatic life, and seven are probable human carcinogens (U.S. Environmental Protection Agency, 2009). Coal tar is a byproduct of the coking of coal for the steel industry and coal-tar pitch is the residue remuining after the distillation of coal tar. Coal-tar pitch is 50 percent or more PAHs by weight and is known to cause cancer in hurnans (International Agency for Research on Cancer, 1990). Coal- tar-based sealcoat products typically are 20 to 35 perccnt coal-tar pitch. Product analyses indicate that coal-tar-based sealcoat products contain about 1,000 times more PAHs than sealcoat products with an asphalt base (City of Austin. 2005). How does Sealcnat get from Driveways and Parking Lots into Streams and Lakes, Homes, and the Air? Friction from vehicle tires abrades pavement seal oat into small particles. These particles are washed off pavement by rain and carried down storm drains and into strearns. Other sealcoat particles adhere to vehicle tire& and are trang-ported to other surfaces', blown offisite by wind, or tracked indoors on the soles of shoes. Some of the AHs in wale at volatilize, (evaporate), whieh is why sealed parking lots and driveways frequently give off a t &mothballll smell. Seal coat wear is visible in high traffic areas within a few months after application, and sealcoat manufacturers recommend reapplication every 2 to 4 years. Runoff from sea 1coate d pavement Nac k su rf a ce) enters storm d rains that lead to lo cal streams. Dra In grate (inset) is ma rked " DU M P N 0 WASTE" a nd "D RAI N S TO WATERWAYS." &_J low 0 Gray asphalt pavement shows -through where seal coat has worn off The driveway of an apartment complex. I (e The East-West Divide Regional Product Use Translates tv Large Differences in PAH Concentrations Does product t y p e r e a l l y matter ? P H c oncentra - tions in the coal-tar-based seal coat product are about 1,000 times higher than in the asphalt-based product (more than 50,000 milligrams per kilogram [mg/kg] in coal-tar-based products and 50 mg/kg In wspllilk- based products [City of Austin, 2005]). Anecdotal reports, such as Web sites, blogs, and commcnts by industry representatives, indicate that the coal- tar-based pro is used predominantly east of the Continental Divide and the asphalt-based product is used predominantly west of the Continental Divide - Dun'ng 2007-08, the USGS swept dust from seal- coated and unsealcgated parking lots In ifiric across the United States and analyzed the dust for PAHs. For six cities in the central and eastern United States, the median P concentration in dust from al coated parking lots was, 2,200 mg/kg, about 1,000 times higher than in dust from sal coat ed parking lots In the western United State.%,, where, the median concentration was 2.1 mg/kg. Although both product types am available nationally, these results confirm the regional difference in use patterns (Van Metre and others, 2009). Seattie 05.2 0<13. 0 Portland Minneapolis 0 570 3,400 10 1 ,300 Chicago 0 [het ro it New Haven Salt Lake City 33200 03,200 Washington, D.C. ALIstin.2,000 Concentrations of PAHs in dust swept from sealed parkinu lots in central and eastern U.S. cities, where coal-tar-based-sealcoat us a dominates, were about 1 tOOO tunes higher tha n in western U.S. cities, where asphalt - based - sealc oat use dominates. Conc:entrations shown on the nuip are the sum of 12 PAHS, iii milligrams per k1 log gram (Van Mitre and others, 2009). Ink "'Fingerprinting" Shows that Coat -Tar Sealant is the Largest Source of PAHs to Urban Lakes < ry _j Z LLJ U LLI 2 r) 0 (n Q 15 CL 100 80 60 40 20 0 Q- -C' , ca I - ta r- ba sed sea I coat <> Vehicle-related sources Wood combusuon Fuel oil combustion Coal combustion 1930 1950 1970 1990 2010 DDT E 5 E DIMEN T DEPOSITED Coal -ta r- based sealcoat (orange symbol) is the I arg e contributar to inc rea si ng coneentrations of PAHs in La Ise Kill am ey, 0 r1a redo, Florida, as determined by chernical fingerprinting, Similar patterns were seen in lakes aCrOSS the central and eastern United States (Van Metre and MahlerF2010). RIM arc increasing in urban lakes acres y the United States. To better understand why this might be happening, USGS scientists collected sedi- ment cores from 40 lake in cities from Anchorage, Alaska, to Orlando, Florida, an-L-ilyzed the cores for PAHs, and determined the contribution of PAHs from many diff erent sources by using a chemical mass- balance model. The model is based on differences in the chemical "fingerprint" of PAHs frorn each source. Coal-tar-based se-alcoat accounted for one-half of all PAHs in the lakes, on average, while vehicle-related sources accounted for about one-fourth. Lakes with a large contribution of PA14s from sealcoat tended to have high P concentrations: in many cases, at levels that can be harmful to aquatic life. Analysis of historical trends in PAR sources to 9 of the 40 lakes indicates that seal coat use is the primary cause of increases in PAH con centratiow; since the 1960,s. Identifying where PAHs are coming from is essential for developing environmental management strategies (Van Metre aiid Mahler, 201 0). From Outside to Inside Coal-Tar Pavement Sealant Linked to PAHs in House Dust House dust is an important source for human exposure to many contaminants, including FAHs. This is particularly true for small children, who spend time on the floor and put their hands and objects into their mouths. In 2008, the USGS measured PAHs in house dust frorn 23 ground-floor apartments and in dust from the apartment parking lots. Apartments with parking lots with Qua]- tar -based sealcoat had PAH concentrations 'in house dust that were 25 times higher, on average, than concentrations in house dust from apartments with parking lots with other surface types (concre(e, unsealed asphalt, and asphalt-based sealc oat ). PAH concentrations in the dust from the parking lots with coal-tar-based sealcoat were 530 times higher, on average, than concentrations on the parking lots with other surface types. P hotogra p h o btained from Ju piter I rages, What abow other sources ofPAHs? Although tobacco stnoking, candle and incense burning, and barbecue and fireplace use have been suggested to affect PAH concentrations in ho use dust, this study found no relation between any of these, or the many other factors considered, and PAH concentrations in the house dust - The presence or absence of coal-tar- based sal oat on the apartment complex parking lot was strongly correlated with PAH concentrations in house dust-, the only other variable that was related to PAH concentrations in house dust was urban land-use intensity (the percentage of land near the apartment dedicated to multifamily residential, commercial. office, warehouse, or streets) (Mahler and others, 2010). Apartments with coal - tar -based sea I c a at an th a parking lat had much higher coacentrations of PAHs, both 41 indoior dust and in parking lot dust, tha n apartments with an unsea led asphalt oreoncrete parking lot or with a parkinq lot with a sphalt-based sealcoat, Coricentfations sho are for the sum of the 16 U.S. Fnvironmenta I Protection Agency p rior it po 11 uts rat PA I. (Ma Filer and others., 20 1, O)y 41 milligrams per kilogram (mg/kg). There are no U.S. health -based guidelines for chronic exposure to PARls in house dust, The only existing guideline is for a single PAH--ben zo[a]- pyrene—issued by the German Federal Environment Agency Indoor Air Hygiene Commission (Hansen and Volland, 1999). The guidefine advises mininniz- ing exposure to concentrations of benzo[a]pyrene greater than 10 mglkg in dust to avoid adverse health effects. That guideline was exceeded for 4 of the I I apartments with coal - tar -slot ed parking lots and for I of the 12 apartments, with a parking lot with a different surface type. Also of concern is expo- sure to the sealcoated pavement surfaces themselves through play activities, Dust on some of the seal- coated parking lots had a c-oncentration of benzo[a]- pyrene that was more than 50 times higher than the German guideline. Photograph courtesy of CLEARCorps, Durham, North Carolina. Our Environment and UJLf.:- What are the Concerns? Some PAHs are toxic to mammal (including humans), birds, fish, aniphibiafts (such as frogs and salamanders), and plants. The aquatic inverte- brates—insects and other small creatures that live in streams and lakes are particularly suseeptilhic to P contamination, especially those that live in the mud where PAHs tend to accumulate. These inver- tebrates are an important part of the food chain and are often monitored as 'Itidicators of stream quality (analogous to the 4.1 canary in the coal mine" con- cept) - Possible adverse. effects of PAHs on aquatic I invertebrates -include inhibited reproduction, delayed emerclence., sediment avoidance and mortafity- Pos- tj t s ible idverse effects on fish include fin erosion', I -C liver abnormalities-, cataracts, and immune system impair- ments. The Probable Effect Concentration (PEC) of 22.8 mg/kg of total PAHs (MacDonald and others, 2o a widely used sediment quality guideline that 'is the concentration in bed sediment expected to have harmful effects on bottom-dwelling biota —is exceeded in one-third of the central and eastern U-S. urban lakes where P sources were studied. When turned -over, red spotted nowts that had been exposed to sed'IMBFIt contaminated with coal- tar -based sealcoat had difficulty righting themselves (Bommarito a n d oth e rs,, 201 Ob). Pon r reflexes could result in decreased survival. Photograph by MegaR Gibbons, Birmingham- Southern Colleae. Scientific studies have shown a relation between coal-tar-based pav-ernent seal oat and harmful effects on aquatic life. • Aquatic communities downstream from storm_ water runoff from seal oared parking lots were. impaired (Scoggins and others, 2007). • Salamanders and newts exposed to sediment contaminated with coal-tar-ha-sed seal coat had stunted growth, difficulty swimming or righting the rn set ves, and liver problems (B om m a ri to and others, 201 Oa, b). • Frogs exposed to sediment contaminated with coal-tar-based sealcoat died, had stunted growth, or developed more slowly than usual (Bryer and others, 2006). Tumors in brown bullhead catfish from the Anacosfia River, Washington, D.C., are believed to be related to elevated PAH con(&,eritrations (Pinkney and others, 2009). Photograph by A.E. Pinkney Human health risk from environmental con- taminants usually is evaluated in terms of exposure pathways. For example, people could potentially be exposed to PAHs in seal oat through ingestion of abraded particles from driveways, parking lotsi or play grounds, or through skin contact. with the abraded parl'cles, either directly or by touching toys or other objects that have been in contact with the pavement. Inhalation of wind-blown particles and of fumes, that volatilize from sealed parking lots are other possible pathways. PAHs in s-tr' eanis and lakes rarely pose a human health risk 1rom contact recre- ation or dry nking water because of their tendency to attach. to sediment rather than to dissolve 'in water. Skin c�unta ct is one way human s c an b e exposed to PAHs. Pa rking lots and d rive ways vvith coal -ta r- based seal coat have canc entracte ns of PAHs h u n d red* to thousands of time higher tha n th os e vvith asph alt -ha sod se a Icoat or in o seal coat. Photogra ph obtained f r-o m C o rb-Is I ri a g 9 s, Inc. FAQ Q) What is coal tar? A) Coal tar is a thick, black or brown liquid that is a byproduct of the carbonization of coal for the steel industry or the gasification of coal to make coal gas. Q) What is the difference between crude coal tar, coal -tar pitch, and "refined" coal tar? A) Coal -tar pitch is the residue that remains after various light oils are distilled from crude coal tar for commercial use. The coal -tar pitch is then separated (refined) into 12 different viscosities, RT -1 (the most fluid) through RT -12 (the most viscous). RT -12 is the viscosity used in coal- tar -based pavement sealcoat. Q) How can I tell if a product contains coal tar? A) To determine if the product has a coal -tar base, look for the Chemical Abstracts Service (CAS) number 65996 -93 -2 on the product Material Safety Data Sheet (MSDS). The words "coal tar," "refined coal tar," "refined tar," "refined coal -tar pitch," or other similar terms may be listed on the MSDS or on the product container. Q) Is sealcoat used on roads? A) Use on roads is extremely rare. Occasionally a private property, such as a housing development, will choose to have the roads sealcoated. Q) Is use of coal -tar -based sealant regulated? A) Several jurisdictions, including the City of Austin, Texas, the City of Washington, D.C., Dane County, Wisconsin, and several suburbs of Minneapolis, Minnesota, have banned use of coal- tar -based sealcoat. Similar bans are under consideration in other jurisdictions. For more information on USGS research on PAHs and coal -tar -based sealcoat go to http: / /tc.usgs.gov /coring/ all thingssealcoat. html. Publishing support provided by Lafayette Publishing Service Center References Bommarito, T., Spatting, DM., and Holbrook, R.S., 2010a, Toxicity of coal -tar pavement sealants and ultraviolet radia- tion to Ambystoma Maculatum: Ecotoxicology, v. 19, no. 6, p. 1,147- 1,156. Bommarito, T., Sparling, D.W., and Halbrook, R.S., 2010b, Toxicity of coal-tar and asphalt sealants to eastern newts, Notophthalmus viridescens: Chemosphere, v. 81, no. 2, p. 187 -193. Bryer, P.I., Elliott, J.N., and Willingham, E.J., 2006, The effects of coal tar based pavement sealer on amphibian development and metamorphosis: Ecotoxicology, v. 15, no. 3, p. 241 -247. City of Austin, 2005, PAHs in Austin, Texas, sediments and coal -tar based pavement sealants: Watershed Protection Department, 55 p., accessed September 14, 2010, at http: / /www. cl. austin. Ix. us/watershed/downloads /coal tar_ draft pah_studypdf. Hansen, D., and Volland, G., 1998, Study about the contamina- tion of PAH in rooms with tar parquetry adhesive: Otto-Graf- Journal, v. 9, p. 48 -60. International Agency for Research on Cancer, 1980, Coal tars and coal tar pitches: accessed September 14, 2010, at hup: // ntp. niehs.nih.gov/ntp /rocle leventh /profiles /s048coal.pdf. MacDonald, D.D., Ingersoll, C.G., and Berger, T.A., 2000, Development and evaluation of consensus -based sediment quality guidelines for freshwater ecosystems: Archives of Environmental Contamination and Toxicology, v. 39, p. 20-31. Mahler, B.J., Van Metre, P.C., Wilson, J.T., Musgrove, M., Burbank, T.L., Ennis, T.E., and Bashara, T.J., 2010, Coal -tar- based parking lot sealcoat -An unrecognized source of PAH to settled house dust: Environmental Science and Technology, v. 44, p. 894 -900. Pinkney, A.E., Harshbarger, J.C., and Rutter, M.A., 2009, Tumors in brown bullheads in the Chesapeake Bay water- shed- Analysis of survey data from 1992 through 2006: Journal of Aquatic Animal Health, v. 21, p. 71-81. Scoggins, M., McClintock, N., Gosselink, L., and Bryer, P., 2007, Occurrence of polycyclic aromatic hydrocarbons below coal- tar - sealed parking lots and effects on stream benthic macroinvertebrate communities: Journal of the North Ameri- can Benthological Society, v. 26, no. 4, p. 694 -707. U.S. Environmental Protection Agency, 2009, Integrated Risk Information System (IRIS): accessed September 14, 2010, at http: / /Cfpub. epa. gov/ncea /iris /index. cfm. Van Metre, P.C., and Mahler, B.J., 2010, Contribution of PAHs from coal -tar pavement sealcoat and other sources to 40 U.S. lakes: Science of the Total Environment, v. 409, p. 334 -344. Van Metre, P.C., Mahler, B.J., and Wilson, J.T., 2009, PAHs underfoot- Contaminated dust from coal -tar sealcoated pavement is widespread in the United States: Environmental Science and Technology, v. 43, no. 1, p. 20-25. Any use of trade, product, or firm names is for descriptive purposes only and does not imply endorsement by the U.S. Government. -B.J Mahler and PC. Van Metre Lam) Publication No. 7912 PUBLISHED IN THE HUTCHINSON LEADER. Wednesday July 11th, 2012 Notice of Public Hearing CITY OF HUTCHINSON COUNTY OF MCLEOD STATE OF MINNESOTA 111 Hassan Street, Hutchinson MN 55350 Phone (320) 234 -5682 fax (320) 234 -4240 Notice is hereby given that the Hutchinson City Council will hold a public hearing in the Council Chambers, at City Center on Tuesday, July 241", at 6:00 p.m. to consider: 1. Amendment to the Water Ordinance adding Sections 52.12 Connection required and 52.13 Private Wells adding language to require connection to City water service and prohibiting installation of private water wells. 2. Amendment to the Nuisance Ordinance adding language to prohibit the use of undiluted coal tar based sealers. Details and complete legal descriptions are available at City Center. All persons wishing to comment should appear at the meeting or provide written comments before 4:00 p.m. on Tuesday, July 24th, 2012. Contact John Paulson, Environmental Specialist at (320) 234 -5682 with questions. Submitted by: Dan Jochum Planning Director I i (e) Policy No. 1.26 1.23 CITY OF HUTCHINSON POLICY - City Council - MANAGEMENT INFORMATION SYSTEMS NOA 25 1.23 DATE 1996: 2012 SOURCE City Council The City Council hereby adopts a policy governing the use and management of the City of Hutchinson's total information systems. The Information Technology Committee Director is authorized to develop a handbook of information technology guidelines and procedures. All employees with access to City computers will receive the handbook, which may be modified from time to time as needed. The Information Technology Ceer4inater Director is responsible for overseeing the use of the information systems with the assistance of work group managers . City directors are responsible for enforcement of the policy. Violations will be dealt with according to the City personnel policy disciplinary procedures. � � (f) Policy No. 1.17 CITY OF HUTCHINSON POLICY -CITY COUNCIL- ORGANIZATIONS - REQUESTS NO. 1.17 DATE 1988; 1995; 2008 SOURCE ADMINISTRATION Various organizations such as the Fair Board, Gopher Campfire, Jaycees, Chamber of Commerce (Arts & Crafts Festival) and other civic groups need assistance from time to time with events and projects. Such groups should make their requests to the city council 60 days in advance of the need so that, after council approval, sufficient time exists for departments providing the services to properly plan and schedule for them. Organizations requesting funding from the city should submit their requests to the city council by June 130 of the year prior to the need, for consideration in the city budget adoption process. o (T) Policy No. 440 1.21 CITY OF HUTCHINSON POLICY -CITY COUNCIL- PETS WITHIN VETERANS MEMORIAL BASEBALL FIELD NO.1.281.21 DATE 7- 26- 941C.C.adoated): 2008 SOURCE RESOLUTION NO. 10292 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the policy in the Hutchinson Handbook on Council Policies, Procedures and Practices, and Administrative Orders is hereby amended to prohibit pets within the Veterans Memorial Baseball Field. Animals that are used by disabled spectators will be permitted. BE IT FURTHER RESOLVED that such policy is adopted for the safety of spectators who are attending events at the baseball field. RESOLUTION NO. 14022 CITY OF HUTCHINSON RESOLUTION RELATING TO PUBLIC UTILITY REVENUE REFUNDING BONDS, SERIES 2012A; APPROVING THE AMENDMENT TO RESOLUTION NO. 13996 RELATED THERETO BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota (the "City "), as follows: 1. Recitals. On April 24, 2012 the City Council adopted Resolution No. 13996 related to the issuance by the City of the its Public Utility Revenue Refunding Bonds, Series 2012A (the Bonds "). It has been proposed that the parameters as to the terms of the Bonds set forth in Section 1.02 of Resolution No. 13996 be amended. 2. Approval of Amendment of Resolution No 13996. Section 1.02 of Resolution No. 13996 is hereby amended to read as follows: "1.02. Sale and Bond Purchase Agreement. The Bonds authorized hereby shall be sold to Barclays Capital Inc. (the "Underwriter ") at a purchase price of not less than 99.00% of the principal amount of the Bonds (exclusive of original issue discount), the Bonds to be dated as of the date of delivery, to bear interest at a rate or rates per annum resulting in net present value savings to the City of not less than $700,000 (using the yield on the Bonds computed under Section 1.148 -4 of the Regulations, as hereinafter defined, as the discount rate, and assuming that (i) estimated investment earning on amounts deposited in the debt service reserve fund for the Bonds are used to pay annual debt service on the Bonds and (ii) amounts deposited in the debt service reserve fund for the Bonds are used to pay debt service on the Bonds in the final year of the Bonds) and to mature no later than December 1, 2026. The principal amount of the Bonds shall not exceed the amount necessary to accomplish the refunding of the Refunded Bonds, to fund a debt service reserve fund by the Bonds in the amount required by the Bond Resolution and to pay costs of issuing the Bonds (including underwriter's discount, any original issue discount and the costs of bond insurance, if recommended by the Underwriter). The Mayor and City Administrator are hereby authorized and directed to agree with the Underwriter upon the exact purchase price, principal amount, maturities, redemption provisions and interest rate or rates for the Bonds, within the parameters set forth in this section. The execution of a Bond Purchase Agreement setting forth such final terms by the Mayor and City Administrator is hereby approved and authorized and such execution shall be conclusive evidence of such agreement and shall be binding upon the City. The provisions of the Bond Purchase Agreement as so executed, including all Exhibits and Appendices thereto, are incorporated herein by reference. The law firm of Dorsey & Whitney LLP, in Minneapolis, Minnesota, is hereby appointed as bond counsel and disclosure counsel for purposes of this issue of Bonds." 3. Resolution No. 13996 Remains in Effect. Resolution No. 13996 shall be and remain in full force and effect as amended hereby Adopted by the City Council this 26"' day of June, 2012. Steven W. Cook, Mayor ATTEST: Jeremy J. Carter, City Administrator 1 I IS PIONEERLAND LIBRARY SYSTEM BOARD MEETING MINUTES April 19, 2012 7:00 p.m. Willmar Public Library Multi- Purpose Room The April 19, 2012, meeting of the Pioneerland Library System Board was called to order by Chair Amy Wilde at 7:00 p.m. Roll call was taken and a quorum was announced. Guests present: Ryan McCormick, Willmar Head Librarian; Chris Otto, McLeod County; Scott Van Buren, Westberg Eischens PLPP. The agenda was approved on a motion by Madsen, seconded by Heimerl. 2011 Audit: The 2011 Audit Report was presented by Scott Van Buren of Westberg Eischens PLPP. He noted that our organization is strong and all funds are fully protected. He pointed out some highlights on the report and answered questions presented by board members. Mr. Van Buren noted one of the findings was that our business operations are lean, and there are not as many checks and balances as they would like to see. However, this is a common occurrence in organizations of this size with limited staffing. The Audit Report was accepted on a motion by Heimerl, seconded by Vacek. COMMITTEE REPORTS: FINANCE COMMITTEE: (B. WANGERIN) March 2012 financial report was approved on a motion by Wangerin, seconded by Madsen. Bills and check registers approved on a motion to accept by Wangerin, seconded by Fox. PERSONNEL COMMITTEE: New Hires — Melissa Denelsbeck, Assistant I, Canby/Madison/Dawson Libraries and Ryan McCormick, Head Librarian, Willmar were both approved on a motion by Antony, seconded by Schweiss. AD HOC: (A. Wilde) Administrative Structure: Revised job descriptions for Director /Assistant Director: Hoyhtya recommended an addition to Duties and Responsibilities sections of the Job Descriptions: -- Performs other duties and responsibilities as apparent or assigned. A motion to accept the amended job descriptions with above addition and the exception of Pay Grade Assignments was presented by Heimerl, seconded by Schweiss. The motion carried. Pay Grade Assignments will be discussed in a closed Executive Session. Outline Procedure for Director Search: Information -no action required. Ranum's contract is through July 31, 2012. PLS Board Members indicated a general interest in having a permanent Director under contract by the June board meeting. Executive Director Search Policy: The current policy, approved by the board September 15, 2005, was distributed to the board members for perusal. Madsen stated that item 4 seemed too broad and would like it re- worded. Schweiss motioned to accept the policy as amended, Antony seconded for discussion. The amendments discussed were: 1. Item 4 — The Search Committee may utilize various options to recruit applicants, including but not limited to national library publications and organizations, newspapers, and the PLS web site. 2. Item 7 — The Search Committee shall check the references and credentials of the final candidate prior to recommending that individual to the full PLS Board. On a motion by Schweiss, seconded by Benoit a new vote was taken to accept both amendments. The motion carried. Kyllingstad moved, and Antony seconded, a motion that the Board move into closed Executive Session. Motion carried. The Board moved back into open session at 8:13 p.m. A motion to approve salary class 17 for the redesigned position of Director of Library Operations, and to immediately place Ortega at Step 7 of this class, was introduced by Kyllingstad and seconded by Heimerl. The motion carried. OLD BUSINESS: Ranum presented an annual report summary of PLS libraries. Information only, no action needed. Wilde — MLTA, information only, no action needed. NEW BUSINESS: Revised Legacy Formula: Ranum requests the Board to endorse in concept a revision to the Legacy formula to include a factor for the number of Service Points in place of the current factor of Equalization Distribution. The request was approved on a motion by McKim, seconded by Hoyhtya. Performance Appraisal: Ad Hoc Committee requests Personnel Committee to provide the Board with a comprehensive performance appraisal process for the Executive Director and Director of Library Operations. On a motion by Carlson, seconded by Schweiss, Personnel Committee is so ordered to present at the June 2012, board meeting. Future meeting dates: The next full board meeting will be June 21, 2012. The meeting was adjourned by the Chair at 8:30 p.m. Kathy Baumgartner, Recording Secretary. Ja-U) Resource Allocation Committee June 7, 2012 3:15 PM Hutchinson City Center Attendees: Steve Cook, Chad Czmowski, Jeremy Carter, Kent Exner (Committee Members) Dolf Moon, Andy Reid (Contributing Participants) Meeting Minutes 1. Solar PV Project— review City interest, funding opportunities and potential project scope - John P. reviewed recent funding opportunities and potential project scopes relative to a City solar project. At this time, RAC members agreed that further information gathering should be addressed for further analysis. 2. 2012 Infrastructure Plan — review status of project delivery, costs and funding alternatives - Kent E. reviewed the most recent Infrastructure Plan worksheet revisions. At this point, the majority of the planned projects have been let and associated funding has been determined. However, due to potential funding alternatives, RAC members agreed that the Les Kouba Parkway Improvements Phase 2 and Railroad Depot Site Improvements projects should be further developed to determine if their implementation can be achieved during the 2012 construction season. Also, recent 2012 Street Seal Coating bids were reviewed and the potential of not funding this project with bonding proceeds was discussed. 3. Depot Improvements Project —review proposed design/estimated costs and funding alternatives - Kent E. reviewed recent Depot improvement preliminary plans and associated cost estimates. RAC members agreed that further project development should be addressed in conjunction with the FDA. 4. Historic Items — review recent suggestions related to street sign additions and water tower text - A brief discussion was held in regards to the potential installation of street signs with the historic naming convention and the possibility of revising the proposed logo text included within upcoming South Park Water Tower Rehabilitation project. 5. TH 15 Wall Items — review proposed MnDOT Cooperative Agreement and design costs - Kent E. reviewed the proposed MnDOT Construction Cooperative Agreement with the RAC. Also, an amendment to the project consultant's design fee was discussed with the RAC members agreeing that the additional cost of $27,100 seemed to be appropriate and acceptable. 6. Trail Maintenance — review existing system inventory and potential maintenance approaches - Kent E. and Dolf M. reviewed some preliminary trail system inventory and maintenance cost information. Further information will be compiled for future discussions. 7. Dakota Corridor Trail Study — review County involvement and potential study scope /timeframes - Kent E. reviewed the potential of City staff starting to administer a trail plan on the Dakota Rail Corridor later this year. RAC members agreed that it would be in the City's best interest to engage McLeod County Board Members and staff in a discussion regarding this topic prior to City resources be expended on any document preparation efforts. 8. Other Discussion - Kent E. provided a draft of the proposed Infrastructure Plan CIP information to the RAC members. �ac�� CITY OF HUTCHINSON Financial Report - GENERAL FUND For the month of May, 2012 SUMMARY FINANCIAL STATEMENT: Category 2012 Month of May 2012 May YTD 2012 Approved Budget 2012 Budget Balance % Used 2011 May YTD 2011 Approved Budget % Used REVENUES: 4005 Taxes & Penalties 4,491,446 4,491,446 0.0% 4,491,446 0.0% 4050 Licenses 1,435 50,141 53,500 3,359 93.7% 45,420 51,300 88.5% 4070 Permits 21,400 65,811 158,950 93,139 41.4% 67,669 246,600 27.4% 4100 Intergovernmental 44,523 90,376 1,194,876 1,104,500 7.6% 63,444 1,144,277 5.5% 4250 Charges for Services 82,843 634,119 1852,400 1218,281 34.2% 586,718 1,843,596 31.8% 4400 Fines & Forfeitures 4,606 23,030 45,000 21,970 51.2% 19,528 45,000 43.4% 4620 Investment Earnings 16,922 35,000 51,922 48.3% 5,119 70,000 7.3% 4700 Reimbursements 124,763 260,742 407,152 146,410 64.0% 100,804 568,385 17.7% 4800 Transfers 5,230 332,329 2,090,376 1,758,047 15.9% 413,492 2,161,535 19.1% 4890 1 Surcharge 864 2,425 350 2,075 692.8% 2,141 400 535.3% 4998 1 Fund Balance 10,000 10,000 0.0% 15,000 0.0% TOTAL REVENUES 285,663 1,442,050 10,339,060 8,897 000 13.9% 1,304,336 10,637,639 12.3% EXPENDITURES: 6105 Salaries & Fnn a Benefits 533,930 2,618,044 6,633,597 4,015,553 39.5% 2,776,530 6,607,157 42.0% 6200 Suppli es, Repairs, Maint. 61,486 291,471 790,835 499,364 36.9% 275,217 761,532 36.1% 6300 Contractual Services 15,380 108,764 462,442 353,678 23.5% 112,051 465,925 24.0% 6306 Services &Charges 271,569 882,765 2,155,664 1,272,899 41.0% 710,306 2,233,927 31.8% 6600 Debt Service - 0.0% 0.0% 6700 Transfers 44,825 46,825 92,750 45,925 50.5% 2,000 89,300 2.2% 6900 Misc. Expenses 18,655 115,472 203,762 88,290 56.7% 102,970 479,698 21.5% 7000 Capital Outlay 1,125 1,125 1,125 100.0% 887 100.0% TOTAL EXPENDITURES 946,970 4,064,466 10 339 050 6,274,584 39.3% 3,979,963 10 637 539 37.4% TOTAL REVENUE OVER UNDER EXPENDITURES (661,307) 2 622 416 ) - (2,622,416) 100.0% 2 675 627 100.0% COMMENTS: REVENUES: Charges for Services This category is reflecting a YTD increase over last year mainly due to Motor Vehicle Fees; $27,148 Motor Vehicle fees are up primarily due to an increase in the number of transactions, but also due to a fee increase of $1.50 per transaction as of 71112011. Investment Earnings The 2012 activity includes an accrual reversal related to the 12131/2011 market value adjustment on our investments. This reversal causes a negative variance all year until we book the 1 2131 /2 012 market value adjustment; $(16,922). Reimbursements YTD 2012 includes a Workers Compensation premium rebate of $32,004, which is the first rebate we have received since at least 2001. Also contributing to the change from YTD 2011 are the timing differences, in reimbursement from the School District for grounds maintenance; $30,000 and HUC for HR, IT and Legal support; $85,765. Reimbursement from the school district did not occur until December in 2011 as opposed to May in 2012. HUC reimbursed the first two quarters of support services in April and May 2012 as opposed to paying in June 2011. Transfers The decrease in YTD 2012 from 2011 is due to the timing difference in receiving the first half lease payment from the hospital; $92,610. We received the first half payment in May 2011 as opposed to June 2012. EXPENDITURES: Salaries & Fringe Benefits The decrease in YTD 2012 from 2011 is due to the payout in 2011 of severance and vacation balances to the employees who retired 12131/2010. The majority of the vacation was paid out in the first quarter of 2011 and the severance was paid out in April 2011. Services & Charges The increase in YTD 2012 from 2011 is primarily due to the eartier start on street maintenance projects in 2012 due to the mild weather. Transfers The increase in YTD 2012 from 2011 is due to the timing difference in the HATS funding. We made the first half HATS transfer in May 2012 as opposed to June 2011. y�Jc) EXPENDITURES BY DEPARTMENT: Department 2012 Month of May 2012 May YTD 2012 Approved Budget 2012 Budget Balance % Used 2011 May YTD 2011 Approved Budget % Used Mayor & City Council 2,628 15,116 53,814 38,698 28A% 14,647 51,866 28.2% City Administrator 30,301 156,656 380,851 224,195 41.1% 205,475 385,766 53.3% Elections 191 823 16,000 15,177 5.1% 573 10,000 5.7% Finance Department 48,077 163,303 364,529 201,226 44.8% 205,751 381,614 53.9% Motor Vehicle 21,258 118,621 271,910 153,289 43.6% 128,458 252,887 50.8% Assessing - - 61,911 61,911 - 61,911 Legal 17,389 87,188 233,181 145,993 37.4% 88,233 234,519 37.6% Planning 12,222 60,717 117,320 56,603 51.8% 65.450 170,830 38.3% Information Services 42,557 162,204 452,687 290,483 35.8% 128,576 360,943 35.6% Police Department 240,311 1,232,522 2,915,131 1,682,609 42.3% 1,140,059 3,029,871 37.6% Emergency Management 1,456 5.638 13,025 7,387 43.3% 1,693 10,000 16.9% Safety Committee - 7,726 13,450 5,724 57.4% 2,919 13,450 21.7% Fire Department 13,858 113,886 296,805 182,919 38.4% 108,567 460,763 23.6% Protective Inspections 13,447 70,515 206,188 135,673 34.2% 60,206 155,350 38.8% Engineering 40,865 194,233 457,614 263,381 42.4% 190,639 463,959 41.1% Streets & Alleys 257,037 599,679 1,308,421 708,742 45.8% 454,405 1,437,814 31.6% City Hall Building 11,258 44,307 121,698 77,391 36.4% 46,699 131,427 35.5% Park/Recreation Administration 12,894 89,287 215,295 126,008 41.5% 88,091 211,546 41.6% Recreation 24,342 93,921 217,894 123,973 43.1% 88,370 218,893 40.4% Senior Citizen Center 7,292 27,237 67,635 40,398 40.3% 27,334 72,990 37.4% Civic Arena 18,040 142,805 326,765 183,960 43.7% 156,054 331,624 47.1% Park Department 70,926 287,539 721,981 434,442 39.8% 273,134 720,738 37.9% Recreation Building & Pool 14,312 56,350 187,760 131,410 30.0% 56,156 185,393 30.3% Events Center 17,125 80,413 231,225 150,812 34.8% 86,714 224,688 38.6% Evergreen Building 1,174 4,294 12,305 8,011 34.9% 5,168 13,130 39.4% Library 3,938 51,609 183,970 132,361 28.1% 52,935 183,759 28.8% Cemetery 11,893 35,852 108,400 72,548 33.1 % 96,237 112,511 85.5% Airport 11,703 28,857 100,235 71,378 28.8% 35,181 101,314 34.7% Revenue Department - - 50,000 50,000 - 50,000 Unallocated General Expense 478 133,167 631,050 497,883 21.1% 172,241 597,983 28.8% TOTAL EXPENDITURES 1 946,970 4,064,466 10 339 050 6,274,684 39.3% 3,979,963 10 637 539 37.4% 1I(C) Department: ILiquor Fund: lLiquor Category 2012 Month of May 2012 May YTD 2012 Approved Budget 2012 Budget I Balance %Used 2011 May YTD 2011 Approved Budget %Used REVENUES: 10.1% 8,172 10,045 -1B.6% 1,940,511 1,798,194 7.9% 85,881 4450 Sales - Li Liquor 148,557 654,647 1,705,453 1050,807 38.4% 453 36.2% 4450 Sales -Wine 64,390 313,957 852,364 538,407 36.6% ,895 38.8% 4450 Sale. 247,388 963,736 2,601,267 1,637,531 37.0% *875,660 ,718 2681718 32.7% 4450 Sales -Other 673 8,172 21,142 12,970 38.7% ,142 90.2% 4620 Investment Earnin s 146 745 1,000 255 74.5% ,000 14.0% 4700 eimbursements 50D 2,211 2,000 211 110.6% - 100.0% TOTAL REVENUES 461,666 1,943, 167 6183,226 3 239,759 37.5% 1,799 668 5161 208 34.9% Gross Margin % EXPENDITURES: 103,351 470,777 24.3% 1,248,158 24.1% (777,381) 37.7% 193,263 10.7% 1,223,629 23.7% 15.8% 6800 Costol Sales 357,657 1,469,733 3,932,068 2,462,335 37.4% 1,604,931 3,934,579 40.8% 6105 Salaries & Fringe Benefits 40,301 193,429 436,850 243,421 44.3% 178,340 439,844 40.5% 6200 Supplies, Repairs, Maint. 1,670 4,636 16,600 11,964 27.9% 4,677 20,400 22.9% 6306 Service sBChar es 16,743 72,579 186,500 113,921 38.9% 68,248 168,105 40.6% 6600 Debt Service 128,035 128,035 0.0% 128,048 0.0% 6700 Transfers - 420,000 420,000 0.0% - 451,030 D.0% 6898 Depreciation 77,671 77,671 0.0% - 1 0.0% 6900 Misc. Expenses 944 3,650 2,706 25.9% 140 3,250 4.3% TOTAL EXPENDITURES 416.371 1741,321 6,201,374 3660 �053 33.5% 1,866,136 5,222,927 36.6% TOTAL REVENUE OVER UNDER EXPENDITURES 46,283 202.146 18148 220294 - 1113.9°/. 5866 61719 97.8% COMMENTS: REVENUES: Sales YTD sales are up almost 8% over Iasi year while the YTD customer count is up 6 %. The May customer count increased 9% over last year resut8ng in a 10.7% increase in sales. Sales: Liquor Wine Beer Other Total Sales YTD Customer Count Average Sale per Customer EXPENDITURES: Cost of Sales Salaries & Fringe Benefits Debt Service Depredation The store has discontinued taking personal checks as of May 1st. Cashiers will continue to take personal checks through May 31st for patrons who are unaware of the change but starting June 1st no personal checks will be allowed. YTD YTD 2012 2011 Change 654,647 617,814 6.0% 313,957 294,675 6.5% 963,736 875,660 10.1% 8,172 10,045 -1B.6% 1,940,511 1,798,194 7.9% 85,881 B0,947 6.1% $ 2160 $ 22.21 1.7% May May 2012 2011 Chance 148,557 135,992 9.2% 64,390 58,929 9.3% 247,388 220,185 12.4% 673 1,499 -55.1% 461,008 418,605 10.7% 19,632 17,997 9.1% $ 23.48 $ 23.15 1.4% In April we implemented a change in accounting for Cost of Sales and Inventory. We are now amounting for actual inventory levels monthly where in prior years we updated inventory only at year end. This change will bring the monthly financials in line with reports generated by Candice and will present a more amurate Cost of Sales on a monthly basis. Comparisons to the prior year are not effective this year due to the change in amounting. Training hours for new part-time employees contribute to the increase in this expense category. Annual wage merit increases also contribute to the increase over the prior year. Loan payments to Water and Sewer Funds are made in December of each year Depreciation is calculated and booked at year -end. p--l(�) Department: ICreekside Fund: Corn OSt Category 2012 Month of May 2012 May YTD 2012 Approved Budget 2012 Budget Balance % Used 2011 May YTD 2011 Approved Budget % Used REVENUES: Bagged ( #of bags) 1,266,715 954,607 312,108 32.7% 422,796 309,224 113,572 36.7% Bulk (yards) 6,265 1,593 4,672 293.3% 3,511 1,609 1,902 118.2% Investment Earnings The 2012 activity includes an accrual reversal related to the 12/31/2011 market value adjustment on our investments. This reversal causes a negative variance all year until we book the 1213112012 market value adjustment. 4250 Charges for Services 41,646 86,777 132,000 45,223 65.7% 26,103 20,000 130.5% 445D Sales- Bulk Product 44,855 81,048 145,000 63,952 55.9% 38,532 100,000 38.5% 4450 Sales- Bagged Product 463,959 1,488,644 1,759,629 270,985 84.6% 1,182,098 1,700,000 69.5% 4450 Sales - Other 14,421 55,033 66,000 10,967 83.4% 45,764 67,000 68.3% 4620 Investment Earnings 1,949 1,949 100.0% 202 100.0% 4700 Reimbursements 245 852 1,000 148 85.2% 2,000 0.0% TOTAL REVENUES 566,126 1,710,406 2,103,629 393 223 81.3% 1,292,699 1 889 000 68.4% Gross Margin % EXPENDITURES: 222,763 42.6% 628,451 387% 769,686 39.1% (141,235) 813% 322,649 25.5% 1,011,000 54.2% 31.9% 6800 Cost of Saks 300,472 996,275 1,200,943 204,668 83.0% 943,745 1 856,000 110.3% 6105 Salaries 8 Fringe Benefits 12,512 190,502 478,605 288,103 39.8% 188,533 578,863 32.6% 6200 Su ies, Repairs, Maim. 10,128 27,371 24,350 3,021 112.4% 23,822 52,130 45.7% 6300 Contracted Services 13,311 33,694 58,000 24,106 58.4% 18,340 43,000 42.7% 6306 Services B Charges 9,304 25,857 117,800 91,944 21.9% 24,592 150,295 16.4% 6700 Transfers 57,800 57,800 0.0% 57,800 0.0% 6898 Depreciation 14,000 26,258 70,290 96,548 -37.4% 25,348 146,184 -17.3% 6900 Misc. Expenses 304 4 505 8,500 3,995 53.0% 2,501 12,500 20.0% 7000 Capital Outlay 125,000 125,000 0.0% 94,000 0.0% TOTAL EXPENDITURES 313,423 1252147 2141288 889,141 68.5% 1,176,186 1,990772 69.1% TOTAL REVENUE OVER UNDER EXPENDITURES 251,704 458,260 (37,659)1 495919 - 1216.9% 116,613 (101,772)1 - 114.5% COMMENTS: REVENUES: Charges for Services YTD 2012 includes the sale of the debagger to St. Cloud; $45,000 and 50% of the tip fee from St. Cloud for composting services; $28,500. Sales YTD 2012 sales have been very favorable with the mild spring weather. Creekside has sold 312,108 more bagged product YTD 2012 than in 2011, equating to a 32.7% increase. Bulk sales have increased by 4,672 yards YTD 2012 over 2011. YTD YTD May May Sales: 2012 2011 Change Ys 2012 2011 Change Ys Bagged ( #of bags) 1,266,715 954,607 312,108 32.7% 422,796 309,224 113,572 36.7% Bulk (yards) 6,265 1,593 4,672 293.3% 3,511 1,609 1,902 118.2% Investment Earnings The 2012 activity includes an accrual reversal related to the 12/31/2011 market value adjustment on our investments. This reversal causes a negative variance all year until we book the 1213112012 market value adjustment. EXPENDITURES: Cost of Sales YTD 2012 is higher than 2011 primarily due to the higher level of sales. Contracted Services The majority of this expense category relates to temporary labor used in operations. The remaining activity relates to services for turning the compost rows at the St Cloud operation which we are managing; $13,432. Transfers Transfers are made at year -end. Depreciation Depreciation is calculated and booked at year -end. The negative activity all year is due to including depreciation in the cost of the product, essentially moving the cost from the P&L to inventory on the Balance Sheet Department: I Refuse Fund: lRefuse Category 2012 Month of May 2012 May YTD 2012 Approved Budget 2012 Budget Balance %Used 2011 May YTD 2011 Approved Budget %Used REVENUES: Transfers Transfers are made at year -end. Depreciation Depreciation is calculated and booked at year -end. 4100 Intergovernmental 26,000 26,000 O.D% - 29,466 0.0% 4250 Charges for Services O.D% 090% 4450 Sales 94,049 470,128 1,143,100 672,972 41.1% 472,554 1167,000 40.5% 4620 Investment Earnin 5 2,836 2,836 100.0% 522 100.0% 4700 IReimbursements 0.0% - - 0.0% TOTAL REVENUES 94,049 467,292 1,169,100 701808 40.0% 473,076 1,196,466 39.5% EXPENDITURES: 6800 Cost of Sales 5,000 5,000 0.0% - 5,000 a0% 6105 Salaries 8 Fringe Benefits 15,611 72,861 148,420 75,559 49.1% 64,014 143,945 44.5% 6200 Supplies, Repairs. Maird. 2,728 6,664 68,700 62,036 9.7% 63,736 122,950 51.8% 6300 Contracted Services 1,667 3,073 15.000 11,927 20.5% 2,036 31,000 6.6% 6306 Services 8 Charges 102,978 268,675 658,417 389,742 40.8% 177,322 667SOD 26.6% 6700 Transfers 55,000 55,000 0.0% - - 0.0% 6898 Depreciation 163,073 163,073 0.0% - 264,811 0.0% 6900 Misc. Expenses 111 111 100.0% 0.0% 7000 Capital Outlay 0.0% 8,732 154,000 5.7% TOTAL EXPENDITURES 122,983 361,384 1,113,610 762,226 31.6% 316,841 1.389,506 22.7% TOTAL REVENUE OVER UNDER EXPENDITURES 28 934 116,908 56490 60418 208.9% 167236 193040 COMMENTS: REVENUES: Intergovernmental This income category consists of the County reimbursement for the site montior (SCORE). Reimbursements are received quarterly and we expect the first reimbursement in June. Sales YTD sales are tracking to budget. Investment Earnings The 2012 activity includes an accrual reversal related to the 12/31/2011 market value adjustment on our investments. This reversal causes a negative variance all year until we book the 12131/2012 market value adjustment. EXPENDITURES: Supplies, Repairs, Maint. The YTD 2012 decrease from YTD 2011 is due primarily to the compost bag program: $(57,072). We changed our program in 2011, handing out bags to residents on pre - determined dates at the Fairgrounds and anytime at City Center rather than delivenng door- lo-door. History has shown that many bags delivered door -to door were simply being thrown out in the trash. This change has resulted in a significant savings in bag cost. Services 8 Charges The majority of the increase in YTD 2012 from YTD 2011 is due to the timing of payments made to Waste Management. YTD 2012 includes payment for services through May while YTD 2011 only reflects payment for services through March. Transfers Transfers are made at year -end. Depreciation Depreciation is calculated and booked at year -end. Ia(C) Department: Water Fund: lWater Category 2012 Month of May 2012 May YTD 2012 Approved Budget 2012 Budget Balance %Used 2011 May YTD 2011 Approved Budget %Used REVENUES: Transfers Transfers are made at year -end. Depreciation Depreciation is calculated and booked at year -end. 4005 Taxes 43,276 110,372 252,000 141,626 43.8% - 0.0% 4020 Special Assessments 0.0% - 0.0% 4250 Charges for Services 2,796 25,992 32,000 6,006 81.2% 15,386 32,000 48.1% 4450 Sales 187,902 903,653 2,347,500 1,443,647 38.5% 943,186 2,501,500 37.7% 4620 Investment Earnings 7,257 20,000 27,257 -36.3% 19,873 20,000 4700 Reimbursements 132 2,751 64,017 61,268 4.3% 225 63,802 0.44800 Transfers 30 30 100.0% 90 Fl-99.4% 00.0% TOTAL REVENUES 234,106 1,036 541 2 716 617 1,679,978 38.1% 939,013 2,617,302 36.9% EXPENDITURES: 6105 Salaries & Fringe Benefits 31,589 151,485 443,330 291,845 34.2% 158,188 452,846 34.9% 6200 Supplies, Repairs, Maim. 6,743 31,867 143,975 112,108 22.1% 32,356 149,600 21.6% 6300 Consulting 3,190 8,289 50,000 41,711 16.6% 10,736 50,000 21.5% 6306 Services & Charges 44,026 145,318 405,550 260,232 35.8% 141,051 485,450 29.1% 6600 Debt Service 204,669 1,218,884 1,014 215 16.8% 229,025 1,211,338 18.9% 6700 Transfers 43,145 43,145 0.0% 43,145 0.0% 6898 Depreciation 1.020,000 1,020,000 0.0% 1,000,000 0.0% 6900 Misc. Expenses 7,544 15,850 8.306 47.6% 5207 13,450 38.7% 7000 Capital Outlay 250000 250,000 0.0% 240,000 0.0% TOTAL EXPENDITURES 85,548 649173 3,590734 3,041,661 15.3% 676663 3,646,829 15.8% TOTAL REVENUE OVER UNDER EXPENDITURES 148,667 486 369 876 217 1,361,586 -66.6% 362 460 1 028 627 35.2% COMMENTS: REVENUES: Taxes This income category consists of the Local Sales Tax which was effective January 1, 2012. The YTD 2012 amount shown above reflects January thru April receipts from the State. Actual receipts have been more favorable than the PAL indicates as there is a lag of approximately 40 days after month end until we receive settlement from the State. Charges for Services This income category consists of the Antenna Rent from Verizon & T- Mobile on the City water towers. YTD 2012 is reflecting an increase over YTD 2011 due to Verzon paying their entire 2012 rent in January on one antenna, where in prior years they paid it monthly. Sales Water sales are tracking slightly below budget. Industrial consumption is down, about 31 %from last year due mostly to the drop in usage by HTI's production process. Commercial consumption is up about 5.5% while residential consumption is flat from last year. Investment Earnings The 2012 activity includes an accrual reversal related to the 1 2131/2 01 1 market value adjustment on our investments. This reversal causes a negative variance all year until we book the 12/3172012 markelvalue adjustment. EXPENDITURES: Supplies, Repairs, Maint. The majority of this expense category is for chemicals, which is backing below budget YTD. Services & Charges This expense category consists mainly of Liability Insurance, Utilities and Contract Repair & Maintenance. Utilities and R&M are trending below budget currently due to the mild winter and the insurance premiums are paid in October. Debt Service The annual principal payments and semi- annual interest payments were made in January on the 2005 and 2006 water revenue bonds and the 2009 water refunding bonds. The second interest payments will be made in July; 189,988. Semi- annual interest payments were made in February for the 2005 & 2006 PFA bonds with principal and the final interest payment due in August; $751.5 . Cash balance accumulates during the early part of the year in order to make payments on Debt later in the year. Transfers Transfers are made at year -end. Depreciation Depreciation is calculated and booked at year -end. Overall, this fund looks very favorable at this time since we do not accrue monthly for Debt Service, Depreciation and Transfers to the General Fund. Accruing these expenses monthly would result in a YTD Net Loss of approximately- $358,059 I CCU Department: lWastewater Fund: ISewer Category 2012 Month of May 2012 May YTD 2012 Approved Budget 2012 Budget Balance %Used 2011 May YTD 2011 Approved Budget %Used REVENUES: reversal causes a negative variance all year unfit we book the 12!31/2012 market value adjustment. EXPENDITURES: Supplies, Repairs, Maim. The majority of this expense category is for chemicals, which is tracking below budget YTD. Services & Charges This expense category consists mainly of Liabilby Insurance, Utilities and Contract Repair & Maintenance. Utilities and R &M 4005 Taxes 59,762 152,419 348,000 195,581 43.8% - - 0.0% 407D Permits Depreciation 6,700 7,000 300 95.7% 6,800 7,500 907% 425D Charges for Services 640 820 7,000 6,180 11.7% 1,578 6,000 26.3% 4450 Sales 251,173 1,426,085 3,190,000 1,763,915 447% 1,668,286 3,494,000 47.7% 4620 Investment Earnings 10,878 20,000 30,878 -54.4% 29,491 20,000 - 147.5% 4700 Reimbursements 1,056 7,519 64,017 56,498 11.7% 16.030 - 100.0% 4800 Transfers D.0% - 63,802 0.0% TOTAL REVENUES 312,632 1,582,666 3,638 017 (2,063,352) 43.5% 1,663 202 3,591,302 46.3% EXPENDITURES: 6105 Salaries & Frin a Benefits 54,098 249,013 623,725 374,712 39.9% 231,690 620,093 37.4% 6200 Supplies, Repairs, Maint 7,666 99,005 405,500 306,495 24.4% 156,724 404,500 38.7% 6300 Consulting 4,355 120,000 100,266 16.4% 44,896 120,000 37.4% 6306 Services &Charges 104,351 747,300 460,493 38.4% 294,817 737,225 40.0% 6600 Debt Service 1,527,212 1,092893 28.4% 424,659 1,516,000 28.0% 6700 Transfers 43,145 43,145 0.0% 43,145 0.0% 6898 De relation 1,620,000 1,620,000 0.0% 1,620,000 0.0% 6900 Misc. Ex nses 130 R286.8071 27,000 11,264 58.3% 15,839 22,600 70.1% 7000 Ca ital Outla 350,000 350,000 0.0% - 350,000 0.0% TOTAL EXPENDITURES 170,699 6,46J 882 4,359,268 20.2% 1,168,625 6 433 663 21.5% TOTAL REVENUE OVER (UNDERI EXPENDITURES 142,032 478051 1827866 2305916 - 26.2Y. 494677 1842261 -26.8% COMMENTS: REVENUES: Taxes This income category consists of the Local Sales Tax which was e6ective January 1, 2012. The YTD 2012 amount shown above reflects January thru April receipts from the State. Actual receipts have been more favorable than the P &L indicates as there is a lag of approximately 40 days after month end until we receive settlement from the State. Sales Sewer sales are tracking above budget but 14.5% below last year through May. The decrease from 2011 is due mostly to the reduced wastewater by HTI as a result of less water consumption used in their production process. Investment Earnings The 2012 activity includes an accrual reversal related to the 12/3112011 market value adjustment on our investments. This reversal causes a negative variance all year unfit we book the 12!31/2012 market value adjustment. EXPENDITURES: Supplies, Repairs, Maim. The majority of this expense category is for chemicals, which is tracking below budget YTD. Services & Charges This expense category consists mainly of Liabilby Insurance, Utilities and Contract Repair & Maintenance. Utilities and R &M are trending below budget currently due to the mild winter and the insurance premiums are paid in October. Debt Service The annual principal payments and semi - annual interest payments were made in January on the 2005 and 2006 sewer revenue bonds and the 2009 sewer refunding bonds . The second interest payments will be made in July; $90,242. Semi- annual interest payment was made in February for the 2007 PFA bonds with principal and the final interest payment due in August; $814.91 4. Transfers Transfers are made at year-end. Depreciation Depreciation is calculated and booked at year -end. Misc. Expenses The majority of this expense category is the annual MPCA permit fee; $14,350. Overall, this fund looks very favorable at this time since we do not accrue monthly for Debt Service, Depreciation and Transfers to the General Fund. Accruing these expenses monthly would result in a YTD Net Loss of approximately - $646,863 o -(c-) Department: Storm Water Fund: IStorm Water Utili Category 2012 Month of May zotz May YTD 2012 Approved Budget zolz Budget Balance %Used zott May YTD zotl Approved Budget %Used REVENUES: 4070 Permits 135 270 270 100.0% - 0.0% 4100 Intergovernmental - 0.0% - - 0.0% 4250 Charges for Services 473 1,000 527 47.3% 42,000 - 10090% 4450 Sales 52,580 258,700 613,250 354,550 42.2% 241,280 566,250 42.6% 4620 Investment Earnings 3,712 1,000 4,712 - 371.2% 829 1,000 82.9% 4700 Reimbursements 914 914 100.0% 500 1,650 30.3% TOTAL REVENUES 52,716 256,645 616,250 368606 41.7% 294609 668,900 50.0% EXPENDITURES: 6105 Salaries 8 Fringe Benefits 12,033 42,882 205,610 162,728 20.9% 203,770 24.2% 6200 Suppler s, Repairs, Mainl. 3,893 4,850 33,100 28,250 14.7% 33,100 76.3% 6300 Consulting 1,201 9,660 20,000 10,340 48.3% 20,000 0.0% 6306 Services 8 Charges 24,934 42,996 122,250 79,255 35.2% 104,950 54.8% 6600 Debt Service 125,425 165,340 39,915 75.9% 165,400 72.2% 6700 Transfers 0.0% P2895"',464097 0.0% 6898 Depreciation 90,000 90,000 0.0% 80,000 0.0% 6900 Misc. Expenses 53 110 2,200 2,090 5.0% 2,200 8.6% 7000 Capital Outlay 157,000 157.000 0.0% 120,000 28.2% TOTAL EXPENDITURES 42,114 225,923 796,500 669,677 28.4% 729420 39.1% TOTAL REVENUE OVER (UNDER) EXPENDITURES 10,601 30,722 180 260 210 972 -17.0% 898 160 620 0.6% COMMENTS: REVENUES: Charges for Services YTD 2011 activity consists of the proceeds from the sale of the Elgin street sweeper; $42,000. Sales Stormwater fees reflect an increase due to the budgeted 8.3% increase in the fee schedule. YTD fees are tracking with the budget. Investment Earnings The 2012 activity includes an accrual reversal related to the 12/31/2011 market value adjustment on our investments. This reversal causes a negative variance all year until we book the 12/3112012 market value adjustment. EXPENDITURES: Supplies, Repairs, Maint. YTD 2011 activity includes sand bagging costs related to flood prevention efforts; $21,242. Consulting The majority of the YTD 2012 expense is related to the south central drainage study performed by SEH Debt Service The annual principal payment and semiannual interest payment was made in January on the 2008 stonnweter revenue bonds. The second interest payment will be made in July; $21,380. Annual interest on the Challenger street sweeper capital lease was made in March; $6,875. Depreciation Depreciation is calculated and booked at year -end. 12 (c) Department: HATS Fund: IHATS Category 2012 Month of May 2012 May YTD 2012 Approved Budget 2012 Budget Balance %Used 2011 May YTD 2011 Approved Budget %Used REVENUES: 4100 Intergovernmental 43,692 65,576 131,150 65,574 50.0% 131,350 0.0% 4250 Charges for Services 38,186 177,644 480,000 302,356 37.0% 249,059 380,000 65.5% 4620 Investment Earnings 399 1,000 1,399 -39.9% 128 1,000 12.8% 4700 Reimbursements 31 415 2,000 1,585 20.7% 525 2,000 26.2% 4800 JTransfers 44,825 44,825 89,650 (44,825 50.0% 87,050 0.0% TOTAL REVENUES 126,734 288,061 703,600 416 ]39 40.9% 249,712 601,400 41.6% EXPENDITURES: 6105 Salaries & Fringe Benefits 6,062 27,421 55,375 27,954 49.5% 27,977 51,290 54.5% 6200 Su ies, Repairs, Maint. 28,186 177,301 492,900 315,599 36.0% 246,269 393,900 62.5% 6300 Consulting 1,455 1,455 0.0% 1,625 0.0% 6306 Services &Charges 12,677 51,578 154,000 102,422 33.5% 65,959 152,500 413% 6900 Misc. Expenses 70 70 0.0% 85 0.0% 7000 Capital Outlay 0.0% 2,000 0.0% TOTAL EXPENDITURES 46,925 258300 703800 447,600 36.4% 340206 601,400 66.6% TOTAL REVENUE OVER UNDER EXPENDITURES 79.809 31761 11.761 90494 COMMENTS: REVENUES: Intergovernmental This income category consists of the funding from the three governmental entities; State, County and City. The State is paying monthly where the County and City pay semi - annually with the first hall billed in May and second hall in October. Charges for Services This income category consists of the fuel sales to various governmental entities. The decrease from 2011 is attributed mainly to Trailblazer Transit no longer using our fuel system. Investment Earnings The 2012 activity includes an accrual reversal related to the 12/31/2011 market value adjustment on our investments. This reversal causes a negative variance all year until we book the 12/31/2012 market value adjustment. EXPENDITURES: Supplies, Repairs, Maint. This expense category consists of the fuel sales to various governmental entities. The decrease from 2011 is attributed mainly to Trailblazer Transit no longer using our fuel system. Services & Charges This expense category consists mainly of Liability Insurance, Utilities and Contract Repair & Maintenance. Utilities and R &M are trending below budget currently due to the mild winter and the insurance premiums are paid in October. P'(C) CITY OF HUTCHINSON lnveaftMt Rd For the Adonth Ended A#JY 31, 2ff 2 TOTAL INVESTMENTS 1100.0% S 13,204.864-96 -S 13,49,061.42 $ 13,336,407,79 $ 12,652-63 $ 131,M243 PORTFCLIC BYPRODUCT TYPE Interest Gurren' Date of Date QT Par Current Purchase Lnrealized PruirniuM Next Institurtion Descry pti o n RatE! Yield Purchase Maturity{ Value Value Amount Ga i W (Loss) (Discount) Call Date Smith Ramsey Money Market 0.040% Monrq Market 51021.364-96 22-6% $2,492:683.b5 16.7% $529.181.11 Glys 2,052.506.71 2.964,623.51 2,964,623.51 2,964.,623-51 (343,67!9.09';- WA Smith Barmy CD's 2,45D% 440% 0712212C09 07/23/N12 125.000.00 125,3X25 125,000-00 336,25 0.00 N/A Smith Barney GO's 21450% 2.440% 0712212009 0712312012 130,000100 130.3*. 70 1301000.0c 349,70 TOTAL NIA Smith Bamey cus 2-450%, 2.440% 07122f2009 O7t23M 12 245.MUO 24:5,650.05 2,45.000.00 654.05 N/A Smitm Bamey Ce U S 0.300% 1300% 0?J13/2012 07131/2012 240,0X.00 248,965.14 24-9,000.00 (34.86) - NIA Smith Baffley 1C, U S 0,250%, 0,250% 02J1 3)2012 0713112012 249,000.00 248,942.73 249,000.00 (57.27) MIA 5mith Barney !LWr U S 3-300% 3-21 D% M10120D9 o "1012013 DO, 00-0. 00 102,714,00 100,000.00 2,714,00 GovernMent Bands NIA Smith Baru ey CD's 1300% 3-210% 0E11012009 0511012013 T 00. 000. 00 1021714.00 1001000-00 2r'714-00 NVA Smith Barney SD's 3.400% 3-300% 015/1012W9 0&1(V2013 IG0.000-00 102.514.DU 100.000-CO 2.814,00 \YA Smith Barney CD's 0.9500k 0-940% 02103!2012 0210912015 248.000.00 248.339.76 248.000-CO 339-76 VA Smith samey 0 D's 1.0150% 1.040% 0210312012 02109V2015 248.000.00 248.337.29 248,000-CO 337-28 NIA Smith Sauwy CD's 0.950% 0.940% OM312012 02f10/ 15 248,WC.00 248.334.80 248,000,00 334.80 N/A Srn h Bamey FHL B 1,250% 1.240% 09'27/2011 0912812018 500.000,00 500.280.00 500.000.00 280,00 06/2&/2012 Broker Total I E 411% -5.506,62151 5,517,410.22 55W,623.51 10.786.71 - Edward Jone-s F FCO 4-875% 4.1301/o 0511312011 0111712017 431,000-00 5U8,19 ,10 493,022.83 15,169.27 62,022.83 WA 4 - 5 years 5t V, ar.% Broker Total 3.3% 431.000,00 508.19210 4q3,022.83 15.1-69.27 62,022.83 VVE41s Fafgo Money Market 0.0 11 01h, 12.156,50 12,156-50 12,1:56-50 NIA Wells Fargo FHL8 - Step 2-00004 1.990% 0624/201 1 08/24/2021 515,000J0O 515,855-20 515,000-00 865.20 0812412012 vV611 Fairgo FHLB - Step 2.000% 1 P990% 0W30M1 I 0QW2021 900.000.00 9W,540.00 900,000-00 540.0D 0613tY2012 VVEMIS Fare FHL8 - Stop 1.250% 1150% OU21MI2 03, 1/2022 525,OCO.00 524,921-25 525,000-00 (78.75) 0612V2012 Wells. Fargo FHLB - Step 1.250% 1,240% O4/09/201 2 0412712022 1,1 30,012-0.00 1,130.406.80 1.130.000.01) 406.80 0712712012 VVBlls Fargo FHLB - Step 1.000% 1.0009 0510212012 0512412022 390.000.00 389,984.40 3. 90.000.01- (15-60) 1112412012 VVE!fis FaTgo FHLB - Stop 2.000% 2,000% 0512312D 12 0 11202 1,000,000.00 1,000,000-00 1, 000, 000.00 12J2112012 Woft Fare FHLB - Stop 1.000% 1.0w% 0512312012 06121/2022 1,260.000.00 1.260.000.00 1,.2 a0,000. 00 - 1212112012 Baker Total 42.Wo 5.722.158,50 5,723.874.15 5.722.156,50 1.717.65 USS Financial Money Market 0. 1 301.1 45.084-96 45,384.95 45,084.95 - - NfA U136 Financial Taxable Muni 5,300% 4.990% 11/2447010 01 fO 112014 500000.00 530.8110-00 541.020.00 (10,190.00) 41.020.00 NfA UOS Financial FNMA - NT S 1.500% 1.490% OW2112011 09121.-2016 500,000,00 5101,826.00 504,000.DD (2,175.00) 4.0,00.00 09/2112012 UBS Financial Taxable Muni 2-408*4 2.310% 0411712012 011`0I X017 50Gr00C]-()0 521,845.00 524,500.0D (2,655,00) 24.500.00 NIA Broker Total 12.0 1P5461084-05 1, 1599P5814.96 1 16148604.95 (1;51QZQIQQ) �MZQIQQ TOTAL INVESTMENTS 1100.0% S 13,204.864-96 -S 13,49,061.42 $ 13,336,407,79 $ 12,652-63 $ 131,M243 PORTFCLIC BYPRODUCT TYPE MATURITY SCHEDULE 5�311211 2 %01 4f3012012 % of Monthly matuft C u rre nt Val ue 1% Product Typp - ota J va I ue Total Total Value Totai Change Less than I year 1 -.2 years $4.021.117.83 839.072.00 30-1% 6 3% Monrq Market 51021.364-96 22-6% $2,492:683.b5 16.7% $529.181.11 Glys 2,052.506.71 15-4% 21396F1 85-80 16.0% (343,67!9.09';- 2 - 3 years 745.011.84 5-6% Govemment BvW!s 7,222,D14.7;%-e- :54.1% 7,387,12 3.31 55.5% (165,108.56., 3. 4 years 0.00 00% Municipal Bonds 1,052,575-00 7-9% 1,04'., 40 0.04 7 .8 013 'i.275.00 4. 5 years 1,531,862.10 11.5% TOTAL $13 ?3492061.42 100.0% $13F3172392.96 100.0% $317668.46 5-+ years 6,211,997-65 46,5% TOTAL $13,349,061.42 100,0% $6,211,998 Municipal Bonds GovernMent Bands 9% 54% S1,001),I)C10= $939A72 -- IS % I E lu b "1100 Less th an 1 1 - 2 yea m. 2 - 6 years 3 - 4 Years 4 - 5 years 5t V, ar.% 1 ye-ar Weed Notices Monthly Report May 2012 Monthly Summary of Weeds/Tall Grass Noncompliance A summary of weed notices sent to properties not in compliance with Chapter § 92.35 Weed Ordinance, of the Hutchinson City Code of Ordinances can be found below. Seven (7) business days were given to those receiving notice to remove weeds /tall grass on their property. Number of properties that received a removal notice 84 Number of properties cleared by City order 13 Number of properties pending compliance at month's end 0 Properties that were ordered to be cleared by the City House Street Quadrant Property Owner City PID Delores R Saar 45 5th Ave NW c/o Mark Schantzen 31- 117 -29 -11 -0131 720 Century Ave SW, Suite 103 Hutchinson, MN 55350 Bruce M Lickfelt 225 Huron St SE 718 Shady Ridge Rd NW 06- 116 -29-01 -0250 Hutchinson, MN 55350 Lakes Gas Company, 345 Huron St SE P O Box 400, 06- 116 -29- 08-0030 Forest Lake MN 55025 Westwind Property Management LLC 345 Jefferson St SE 900 Lewis Ave SW 06- 116 -29-08 -0250 Hutchinson, MN 55350 Andrew Folsom 426 Adams St SE 426 Adams St SE 06- 116 -29 -07 -0650 Hutchinson, MN 55350 State Bank of Cokato 503 Adams St SE 101 3rd St E 06- 116 -29 -07 -0880 P O Box 220 Cokato, MN 55321 Stephan Voelkel 446 Ede St SE 446 Ede St SE 06- 116 -29 -07 -0470 Hutchinson, MN 55350 Diane 8 Floyd J Kreinke 640 5th Ave SE 326 College Ave NE 06- 116 -29 -08 -0112 Hutchinson, MN 55350 James 8 Megan Rogers 596 Jefferson St SE 596 Jefferson St SE 06- 116 -29 -11 -0180 Hutchinson, MN 55350 la�e) �a(-e-) Bruce A Kreckow 814 Jefferson St SE 814 Jefferson St SE 06- 116 -29 -11 -0480 Hutchinson, MN 55350 Charles & Johanna Roberts 655 Hassan St SE 655 Hassan St SE 06- 116 -29 -11 -0550 Hutchinson, MN 55350 Terry A Bakke 605 Main St S 20755 Hwy 15 N 06- 118 -29 -11 -0670 Hutchinson, MN 55350 Mandy Steffen & Phillip Ridell 625 Main St S 625 Main St S 06- 116 -29 -11 -0650 Hutchinson, MN 55350 Gregory Witt & S James Fahey & Jerome Karl 06- 116 -29 -11 -0640 635 Main St 125 Glen St NW Hutchinson, MN 55350 Diane Homan 1035 Jorgenson St SE 1035 Jorgenson St SE 07- 116 -29-03 -0040 Hutchinson, MN 55350 First Class Builders Inc 1255 Denver Ave SE 904 Hwy 15 S 07- 116 -29 -07 -1120 Hutchinson, MN 55350 First Class Builders Inc 1291 Denver Ave SE 904 Hwy 15 S 07- 116 -29 -10 -0130 Hutchinson, MN 5535 Rolling Green Inc 1287 Sherwood St SE 15525 32nd Ave N 07- 116-29 -07 -1040 Plymouth, MN 55447 Rolling Green Inc 1260 Denver Ave SE 15525 32nd Ave N 07- 116 -29-07 -1090 Plymouth, MN 55447 Rolling Green Inc 1266 Denver Ave SE 15525 32nd Ave N 07- 116 -29 -07 -1080 Plymouth, MN 55447 Rolling Green Inc 1272 Denver Ave SE 15525 32nd Ave N 07- 116 -29 -07 -1070 Plymouth, MN 55447 Rolling Green Inc 1278 Denver Ave SE 15525 32nd Ave N 07- 116 -29 -10 -0060 Plymouth, MN 55447 South Place Association 1220 Bradford St SE 415 School Rd NW, Apt 103 07- 118 -29- 06-0150 Hutchinson, MN 55350 Charles H & Lois J Sanders 997 Hassan St SE 997 Hassan St SE 06- 116 -29-15 -0330 Hutchinson, MN 55350 Linda Cherrington 595 Franklin St SW 595 Franklin St SW 06- 116 -29 -11 -0070 Hutchinson, MN 55350 �a(-e-) Iace> Lucinda & Amber Waller 745 Brown St SW 745 Brown St SW 06- 116 -29-12 -0960 Hutchinson, MN 55350 84C Home Loans Servicing LP 870 Grove St SW Uo CountrywideHome Loans Inc 06- 116 -29 -13 -0410 400 Countrywise Way Simi Valley, CA 93065 Crow River Apls Ltd Penn. 875 Century Ave SW 511 Colofax St 12- 116 -30 -02 -0450 PO Box 367 Augusta, WI 54722 Mcleod County Auditor 1178 Blackhawk Dr SW 2391 Hennepin Ave N 12- 116- 30-06 -0030 Glencoe, MN 55336 Joseph E & Wanda F Weiler 890 South Grade Rd SW 890 South Grade Rd SW 12- 116 -30 -02 -0080 Hutchinson, MN 55350 ZL Enterprise 145 Milwaukee Ave SW P O Box 441 06- 116 -29 -12 -0060 Hutchinson, MN 55350 Willard W Exsted 590 Lynn Rd SW 515 Edgewood Cr 01- 116 -30 -09 -0340 Glencoe, MN 55336 Mcleod County Auditor 440 Grove St SW 2391 Hennepin Ave N 06- 116 -29 -05 -0510 Glencoe, MN 55336 Derek L erickson 535 Franklin St SW 535 Franklin St SW 06- 116 -29-06 -0660 Hutchinson, MN 55350 Came J Woods 319 Lynn Rd SW 319 Lynn Rd SW 0 &116 -29-05 -0090 Hutchinson, MN 55350 Andrew Schofield 505 4th Ave SW Pauline Becker 01- 116 -30 -08 -0310 505 4th Ave SW Hutchinson, MN 55350 John R & Donna Bristle 420 Lynn Rd SW 420 Lynn Rd SW 01- 116 -30 -08 -0560 Hutchinson, MN 55350 Jared 0 Erickson 648 Lynn Rd SW 648 5th Ave SW O1- 116 -30 -08 -0840 Hutchinson, MN 55350 Donald Holtberg 705 4th Ave SW 705 4th Ave SW 01- 118 -30 -07 -0120 Hutchinson, MN 55350 Roland C Nelson Trust 625 3rd Ave SW 6253rd Ave SW 01- 11 6-30 -01 -0910 Hutchinson, MN 55350 David J & Jodi D Allex 685 3rd Ave SW 6853rd Ave SW 01- 116 -30 -01 -0970 Hutchinson, Mn 55350 Iace> �D' C-e-) Ray 8 Was Tegner 300 East Pishney Ln SW 300 East Pishney Ln SW 01- 116 -30 -08 -0180 Hutchinson, MN 55350 Pamela Driessen McCalib 646 2nd Ave SW 646 2nd Ave SW 01- 116 -30 -01 -0850 Hutchinson, MN 55350 Mark Schramm 908 2nd Ave SW 9082nd Ave SW 01- 116 -30 -02 -0300 Hutchinson, MN 55350 JeremyThiel & Dena Hass 338 Lake St SW 338 Lake St SW 01- 116 -30 -06 -0710 Hutchinson, MN 55350 Shon M Landfair 965 Osgood Ave SW 965 Osgood Ave SW 01- 116- 30 -07 -0820 Hutchinson, MN 55350 J R 8 R Partnership 945 Hwy 15 S 911 Michigan Rd 06-116 -29 -13 -0100 Marshall, MN 56258 Myron W & Betty Johnson 907 Lewis Ave SW 907 Lewis Ave SW 01- 116 -30 -02 -0450 Hutchinson, MN 55350 Holly D Newman 425 Hassan St SE 911 8th Ave NW 06- 116 -29 -06 -0380 Austin, MN 55912 -2027 US Bank National Association 1086 Jorgenson St SE do Ocwen Loan Servicing LLC 07- 116 -29 -03 -0150 1661 Worthington Rd 9100 West Palm Beach, FL 33415 Thomas E Moses 830 Hassan St SE 830 Hassan St SE 06- 116-29 -11 -0790 Hutchinson, MN 55350 J R 8 R Partnership 945 Hwy 15 S 911 Michigan Rd 06- 118 -29 -13 -0100 Marshall, MN 56258 G. Marcos & Diane Montes 540 Jackson St SW 540 Jackson St SW 02- 116 -30- 09-0300 Hutchinson, MN 55350 Curbs B Amdahl 705 Park Island Drive SW 1095 Jefferson St SE #108 02 -116- 30-10 -0350 P O Box 601 Hutchinson, MN 55350 Curbs a Amdahl 715 Park Island Drive SW 1095 Jefferson St SE #108 02- 116 -30 -10 -0360 P 0 Box 601 Hutchinson, MN 55350 Yoonhee Carswell 1113 Prairie Yew DR SW 1113 Prate Vim Dr SW 10- 116 -30 -01 -0900 Hutchinson, MN 55350 Dean C & Marie E Trudeau 790 Roberts St SW 1839 Island View Cir SW Hutchinson, MN 55350 10- 116-30 -08 -0770 �D' C-e-) ace) First Minnesota Bank 261 3rd Ave NW 308 Main St S 31- 117 -29 -12 -0650 Hutchinson, MN 55350 Home Slate Bank 225 Hwy 7 W 745 Hwy 7 West 31- 117 -29 -12 -0250 Hutchinson, MN 55350 Dawne E Huntington -Burns 109 Hwy 7 W 109 Hwy 7 W 31- 117 -29 -11 -0241 Hutchinson, MN 55350 Norman Daryl Wright 187 3rd Ave NW 187 3rd Ave NW 31- 117 -29 -12 -0500 Hutchinson, MN 55350 Citizens Bank 8 Trust Company 177 3rd Ave NW 102 Main St S 31 -117 -29-12 -0510 P O Box 339 Hutchinson, MN 55350 Crow River Habitat for Humanity Inc 504 Hilltop Or NE 218 Main St S, Suite 116 32- 117 -29 -14 -0500 Hutchinson, MN 55350 Crow River Habitat for Humanity Inc Hilltop Dr NE 218 Main St S, Suite 116 32- 117 -29 -14 -0510 Hutchinson, MN 55350 E520 Crow River Habitat for Humanity Inc Hilltop Or NE 218 Main St S, Suite 116 32- 117 -29-14 -0520 Hutchinson, MN 55350 Samuel L Flom 465 Hwy 7 E 62125 -133rd St 32- 117 -29 -12 -0200 Hutchinson, MN 55350 Robert & Marione Brandt 638 Bluff St NE 19597 Skyview Cif 31- 117 -29 -09 -0180 Hutchinson, MN 55350 Stephen & Jamie J Bennett 125 5th Ave NE 125 5th Ave NE 31- 117 -29-10 -0130 Hutchinson, MN 55350 Charlene J Anderberg 141 5th Ave NE c/o Glen Anderberg 31- 117 -29 -10 -0140 514 Sioux Lane St Peter, MN 56082 Ridgedale Square LLC NE do Granite City Real Estate 31- 117 -29 -08 -0910 715 Ridge Ave 58 10th Ave S Waite Park, MN 56387 Michael & Jennifer Maiers 831 Main St N 831 Main St N 31- 117 -29-07 -0450 Hutchinson, MN 55350 Linda M Kaldahl 45 10th Ave NE 4510th Ave NE 31- 117 -29 -02 -0940 Hutchinson, MN 55350 Beverly E Scheurer 465 Water St NW 4436 Washington Blvd 31- 117 -29 -12 -0360 Madison Lake, MN 58063 ace) 12.(e) Beverly E Scheurer 430 Water St NW 4436 Washington Blvd 31- 117 -29 -12 -0270 Madison Lake, MN 56063 Phyllis Berde 455 Water St NW 44 Quality Ave S 31- 117 -29-12 -0370 Lakeland, MN 55043 -9589 Harlow & Wilma Karg 430 Kouwe St NW 208 5th Ave S 31- 117 -29 -12 -0110 Brownton, MN 55312 Terry A 6 Emalee Zehnter 405 Minnesota St NW 405 Minnesota St NW 36- 117 -30 -09 -0370 Hutchinson, MN 55350 Federal National Mortgage Assn 905 Golf Course Rd NW 14221 Dallas Parkway 36- 117 -30 -07 -0260 P O Box 650043 Dallas, TX 752660043 Troy G Benson 460 Maryland St NW 460 Maryland St NW 36- 117 -30 -09 -0120 Hutchinson, MN 55350 Premier Storage LLC 1020 Texas Ave NW 150 West 81st St 36- 117 -30-10 -0041 Bloomington, MN 55420 US Bank National Association 799 California St NW clo Bank of America NA 36- 117 -30 -06 -0280 400 Country Way Simi Valley, CA 93065 Maria Elena Rojas De Barragan 791 California St NW 30411th Ave 36- 117 -30 -06 -0310 Worthington, MN 56187 Korey 8 Lori Denier 528 Kay St SW 528 Kay St SW 01- 116 -30 -11 -0420 Hutchinson, MN 55350 12.(e) MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, May 15, 2012 Hutchinson City Council Chambers CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman John Lofdahl at 5:30 p.m. with the following members present: Raymond Norton, Christie Rock, Bill Arndt, Dean Kirchoff, Dave Johnston and Chairman Lofdahl. Absent: Jim Fahey Also present: Dan Jochum, Planning Director, Marc Sebora, City Attorney and Bonnie Baumetz, Planning Coordinator 2. PLEDGE OF ALLEGIANCE 3. CONSENT AGENDA a) Consideration of Minutes of a Special meeting dated May 1, 2012 Mr. Kirchoff moved to approve the consent agenda as submitted. Seconded by Mr. Johnston. the consent agenda was approved unanimously. 4. PUBLIC HEARINGS a) CONSIDERATION OF A CONDITIONAL USE PERMIT REQUESTED BY THE CITY OF HUTCHINSON PARKS DEPARTMENT TO ALLOW A BAND SHELTER/STAGE STRUCTURE IN THE FLOODWAY DISTRICT LOCATED IN WEST RIVER PARK Chairman Lofdahl opened the hearing at 5:31 p.m. with the reading of publication #7935 as published in the Hutchinson Leader on May 6, 2012. Mr. Jochum explained that the City of Hutchinson Parks department is requesting a conditional use permit to allow a covered stage /structure in the floodway district at West River Park. They propose to add a canvas roof to the current stage. A stage was installed at this location in 2011. At that time the stage was not considered a structure, but rather an appurtenance, similar to a picnic table or park bench that could be moved if need be. Because a roof structure is being added to the stage, the structure is more permanent in nature meaning a conditional use permit for a structure in the floodway is necessary. It should also be noted that this structure is right on the edge of the floodway and it is difficult to tell for sure whether it is in the floodway or not. He explained that City Staff would recommend that a conditional use permit be applied for to allow a more permanent roof in the future. Mr. Jochum stated staff finds that the request would meet the requirements of granting a conditional use permit (Section 154.088) and recommends approval subject to the findings and conditions listed in the draft Resolution, including these specific conditions: 1. The proposal would meet the standards for granting a conditional use permit, subject to the conditions stated. 2. Ensure that structure is constructed in a manner that allows water to flow underneath and over the stage in the event of a flood. 3. A Structural Engineer shall review and sign the construction plans and ensure they are adequate to support the roof structure and support system. iaCF) Minutes Planning Commission — May 15, 2012 Page 2 Discussion followed on the construction of the stage. Mr. Jochum reported the structure will be post and beam construction. He explained the stage is anchored and not on footings. Discussion followed on the safety of the structure and liability to the City. Atty. Sebora explained the City has immunity for damages in parks and recreation areas. Mr. Jochum stated the DNR Hydrologist was contacted and has no issues with the request. Mr. Kirchoff made a motion to close the hearing. Seconded by Mr. Arndt, the hearing closed at 5:43 p.m. Mr. Arndt made a motion to recommend approval of the request with staff recommendations. Seconded by Mr. Johnston, the motion carried unanimously. Chairman Lofdahl stated this item will be placed on the City Council consent agenda at their meeting held June 22, 2012, in the Council Chambers at 5:30 p.m. 5. NEW BUSINESS a) BANNER SIGN DISCUSSION - tabled 6. OLD BUSINESS Chairman Lofdahl commented on the Shoreland seminar that he, Mayor Cook and Dan Jochum attended in Brainerd. COMMUNICATION FROM STAFF Mr. Jochum invited the Planning Commissioners to the Joint Planning meeting tomorrow night. He will be presenting the Comprehensive Plan Future Land Use Map to the Joint Planning Board and township officials. He explained the process for upgrading the plan and stated a consultant will be hired to help wrap up the plan. Mr. Jochum commented on the Airport Commission by -laws stating an exofficio member from the Planning Commission is to be appointed to the Airport Commission. Mr. Arndt reported on the HRA meeting he attended stating an updated Housing study will be completed this year. 8. ADJOURNMENT There being no further business the meeting adjourned at 5:56 p.m. �acf) MINUTES HUTCHINSON AREA JOINT PLANNING BOARD Wednesday, May 16, 2012 Hutchinson City Council Chambers CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman Jim Lauer at 5:30 p.m. with the following members present: Tom Wirt, Lynn Splittgerber, Garrett Luthens, Bill Arndt, Sheldon Nies and Chairman Lauer. Absent: Also present: Dan Jochum, City Planning Director, Marc Telecky, McLeod County Assistant Zoning Administrator and Bonnie Baumetz, Planning Coordinator OATH OF OFFICE OF NEW JOINT PLANNING BOARD MEMBER SHELDON NIES APPROVAL OF MINUTES a) Consideration of Minutes dated April 18, 2012. Mr. Wirt made a motion to approve the minutes of April 18, 2012. Seconded by Mr. Luthens, the motion carried unanimously. 4. PUBLIC HEARINGS None 5. NEW BUSINESS a) COMPREHENSIVE LAND USE PLAN UPDATE Mr. Jochum explained the process and the numerous committees involved in updating the comprehensive plan. The updated Future Land Use Plan is ready for Joint Planning Board review. He began with an explanation of the present land use plan and staging map. He commented on the development in 2001 as opposed to now. There is not as much development as anticipated in 2001. He explained the new staging classifications and the reason for not using projected dates on the plan. There was discussion of the Hwy 7 East sewer availability which constrains development and also there is no sewer availability northeast of Hutchinson for development to be cost effective. Mr. Jochum gave background on the landuse focus group and explained they struggled with the number of vacant lots in Hutchinson. He explained there are 300 lots vacant which will take several years to fill. The likelihood of sewer extension is low. He explained that property owners still can ask to annex. Discussion followed on the possibility of annexation for failing septics or businesses needing city services. There is not much growth anticipated. Mr. Telecky commented on the possibility of the Sioux Hills development asking for annexation because of septic failures. Discussion followed on ia� Minutes Joint Planning Board — May 16, 2012 Page 2 the present development and future development of that area. There was also discussion regarding the capacity to service developments northwest of City limits. Mr. Jochum explained the lettering of parcels from A to D. (A — sewer and roads already there; B — extending sewer and roads available; C — difficult to get services to the area and D - Significantly difficult to get roads and sewer to the area) The Land Use Plans have been scaled back from 2001. Mr. Telecky commented on the group discussions regarding development of the Downtown area. Discussion followed regarding the disappearance of the "mom and pop" grocery stores in the City. The committee looked at the walk ability in the City. Mr. Jochum explained that the Downtown plan will be updated with a new checklist. The Housing study will also be updated to determine needs and types of housing. He reported the hospital is anticipating phase 2 of the Harmony River project in the near future. Discussion followed on big box stores and the economy at the time they were developed. It was noted it takes economic vitality to sustain large stores. There was also discussion on keeping a vibrant downtown concept. It was discussed to keep what we have in town. The Board also noted agriculture has helped to alleviate the loss at HTI. Mr. Jochum reported a consultant will be hired to package the document. This will take 3 — 4 months and an open house is planned for Fall. The Plan will go to City Council at the end of 2012. Discussion followed on the transportation plan and adding future streets to the plan. Larry Karg commented on the need for street standards for rural developments. b) DISCUSSION OF CHANGE OF USE FOR THE WOOD AND WALLS BUILDING ON HWY 7 E OWNED BY BARRY SCHAFFER Mr. Telecky explained the request to add another use on the Barry Schaffer property. He asked if the County should encourage sublease tenants for multiple uses or strengthen the ordinance to allow the uses. He stated the County Attorney would be included on the discussions. 6. OLD BUSINESS COMMUNICATION FROM STAFF 8. ADJOURNMENT There being no further business motion by Mr. Wirt, second by Mr. Arndt, the meeting adjourned at 6:59 p.m. a ) Resolution # 14023 BE IT RESOLVED that the City of Hutchinson act as the legal sponsor for project contained in the Business Development Capital Projects Grant Program Application to be submitted on June 26, 2012 and that the City Administrator and the Economic Development Director are hereby authorized to apply to the Department of Employment and Economic Development for funding of this project on behalf of City of Hutchinson. BE IT FURTHER RESOLVED that the City of Hutchinson has the legal authority to apply for financial assistance, and the institutional, managerial, and financial capability to ensure adequate construction, operation, maintenance and replacement of the proposed project for its useful life. BE IT FURTHER RESOLVED that the City of Hutchinson has not violated any federal, state, or local laws pertaining to fraud, bribery, kickbacks, collusion, conflict of interest or other unlawful or corrupt practice. BE IT FURTHER RESOLVED that upon approval of its application by the state, the City of Hutchinson may enter into an agreement with the State of Minnesota for the above - referenced project, and the City of Hutchinson certifies that it will comply with all applicable laws and regulations as stated in all contract agreements. BE IT FURTHER RESOLVED that all nonstate funding is committed and available and meets or exceeds the requirement that the non -state match equal or exceed the state funding. BE IT FURTHER RESOLVED that the City of Hutchinson certifies that it will comply with all applicable laws, regulations, and rules of General Obligation bond funds. NOW, THEREFORE BE IT RESOLVED that the City Administrator and the Economic Development Director, or their successors in office, are hereby authorized to execute such agreements, and amendments thereto, as are necessary to implement the project on behalf of the applicant. I CERTIFY THAT the above resolution was adopted by the City Council of the City of Hutchinson on June 26, 2012. SIGNED: Steven W. Cook, Mayor ATTEST: Date Jeremy J. Carter, City Administrator Date 11 0 EHLERS LEADERS IN PUBLIC FINANCE Debt Issuance Services June 26, 2012 Sale Report City of Hutchinson, Minnesota $4,795,000 General Obligation Refunding Bonds, Series 2012B Minnesota phone 651-697-8500 Offices also in Wisconsin and Illinois fax 651- 697 -8555 �3Cb� vvwvv.ehiers- ir�c.com 3060 Centre Pointe Drive Roseville. MN 56113-1122 Debt Issuance Service's City of Hutchinson, MN Results of Bond Sale — June 26, 2012 $4,795,000 General Obligation Refunding Bonds, Series 20128 Purpose: To effect advance crossover refundings of: (i) the 2015 through 2021 maturities of the City's $3,230,000 General Obligation Improvement Bonds, Series 2006A, dated September 19, 2006; (ii) the 2015 through 2022 maturities of the $2,240,000 General Obligation Sewer Revenue Bonds, Series 2006B, dated September 19, 2006; and (iii) the 2015 through 2022 maturities of the $2,210,000 General Obligation Water Revenue Bonds, Series 2006C, dated September 19, 2006. Rating: Number of Bids: Low Bidder: True Interest Cost: Interest Savings from Lowest to Highest Bid: Summary of Results: Principal Amount ': Discount Allowance: True Interest Cost: Coupon Rates: Present Value Savings: Savings Percentage: Closing Date Standard & Poor's "AA -" 5 Baird, Milwaukee, WI 1.7866% • Low Bid High Bid Interest Savings • 1.7730% 2.0647% $87,497 Projected Results of Sale Difference $5,035,000 $4,795,000 - $240,000 $40,280 $50,014 $9,734 1.5938% 1.7866% 0.19% 0.60% - 2.10% 3.00% - 3.00% $282,633 $232,199 - $50,434 5.4270% 4.4730% - 0.9540% July 25, 2012 Council Action: Resolution Authorizing Issuance, Awarding The Sale, Prescribing The Form And Details And Providing For The Payment Of General Obligation Refunding Bonds, Series 2012B Attachments: • Bid Tabulation • Rating Report • Sale Resolution ` The size of the bond issue changed from the projected amount due to a reduction in bond proceeds needed. EHLERS LEADERS IN PIIBL;C FINANCE Minnesota Offices also in Wisconsin and Illinois • vrn,vw.ehlers- rc.corn phone 651-697-8500 3060 Centre Pointe Drive fax 651-697-8555 Roseville, MN 55113 -1122 BID TABULATION • $5,035,000* General Obligation Refunding Bonds, Series 20128 CITY OF HUTCHINSON, MINNESOTA SALE: June 26. 2012 AWARD: BAIRD RATING: Standard & Poor's Credit Markets "AA-" BBI: 3.95% NET TRUE NAME OF BIDDER MATURITY RATE REOFFERING PRICE INTEREST INTEREST (February 1) YIELD COST RATE BAIRD Milwaukee, Wisconsin C.L. King & Associates Coastal Securities, Inc. Kildare Capital Fidelity Capital Markets Edward D. Jones & Co. SAMCO Capital Markets Loop Capital Markets Crews & Associates, Inc. Davenport & Co. L.L.C. Cronin & Co., Inc. Incapital, LLC Northland Securities, Inc. ss, Sinclaire & Associates, LLC edbush Securities Inc. Castle0ak Securities, L.P. Dougherty & Company, LLC Vining- Sparks IBG, Limited Partnership J.J.B. Hilliard, W.L. Lyons, LLC BMO CAPITAL MARKETS GKST INC. Chicago, Illinois 2015 3.000% 0.750% 2016 3.000% 0.850% 2017 3.000% 1.100% 2018 3.000% 1.350% 2019 3.000% 1.600% 2020 3.000% 1.850% 2021 3.000% 2.050% 2022 3.000% 2.200% 2015 3.000% 2016 3.000% 2017 3.000% 2018 3.000% 2019 4.000% 2020 4.000% 2021 4.000% 2022 4.000% 'Subsequent to bid opening the issue size was decreased to $4,795,000. Adjusted Price - $5,108,379.72 Adjusted Net Interest Cost - $510,642.78 • ISEHLERS LEADERS IN PUBLIC FINANCE $5,363,738.95 $525,253.55 1.7730% $5,500,483.70 $554,415.47 1.8343% Minnesota phone 651 - 697 -8500 Offices also in Wisconsin and Illinois fax 651 -697 -8555 Adjusted TIC - 1.7866% IJ`6) www.ehlers- inc.com 3060 Centre Pointe Drive Roseville, MN 56113-1122 $5,035,000 General Obligation Refunding Bonds, Series 20128 Page 2 City of Hutchinson, Minnesota 0 NET TRUE NAME OF BIDDER MATURITY RATE REOFFERING PRICE INTEREST INTEREST (February 1) YIELD COST RATE HUTCHINSON, SHOCKEY, ERLEY & CO. 2015 2.000% $5,121,468.60 $533,496.19 1.8514% Chicago, Illinois 2016 2.000% 2017 2.000% 2018 2.000% 2019 2.250% 2020 2.250% 2021 2.250% 2022 2.500% RAYMOND JAMES & ASSOCIATES, INC. 2015 2.000% $5,284,428.95 $589,715.22 2.0075% New York, New York 2016 3.000% 2017 3.000% 2018 3.000% 2019 3.000% 2020 3.000% 2021 3.000% 2022 3.000% STIFEL NICOLAUS 2015 3.000% $5,351,632.45 $612,750.05 2.0647% Memphis, Tennessee 2016 3.000% 2017 3.000% 2018 3.000% 2019 3.000% • 2020 3.000% 2021 4.000% 2022 4.000% C J Hutchinson, Minnesota; Obligation; Non - School Programs Primary Credit Analyst: Blake Yocom, Chicago (1( 312- 233 -7056: blake youcomu—standardandpoors.com General State Secondary Contact Caroline West, Chicago 111 312 - 233 -7047, caroline _westgstandardandpoors.com Table Of Contents Rationale Outlook Related Criteria And Research www. standardandpoors .com/ratingsdirect 1 A YI\ i Summary: Hutchinson, Minnesota; General Obligation; Non - School State Programs US$5.035 mil GO rfdg buds ser 20123 dtd 07/25/2012 due 02/01/2022 Term Rating AA- /Stable New Hutchinson GO _Long Term Rating AA - /Stable Affirmed Hutchinson GO Nan -Sch St Prog Lang Term Rating AA+ /Stable Affirmed Unenhanced Rating AA- (SPUR) /Stable Affirmed Rationale Standard & Poor's Ratings Services has assigned its 'AA -' long -term rating to Hutchinson, Minn.'s series 2012B general obligation fGO) refunding bonds. Standard & Poor's also affirmed its 'AA -' lonb term rating and underlying rating (SPUR) on the city's previously issued GO bonds and its 'AA +' program rating on the city's 2009A and 2009B GO revenue refunding bonds outstanding, reflecting the city's eligibility for, and participation in, • Minnesota's City Credit Enhancement Program. The outlook on all the ratings is stable. The 'AA -' long -term rating and SPUR reflect our view of the city's: • Role as a regional economic center and access to larger economies in St. Cloud and Minneapolis -St. Paul; • Good income levels and strong market value per capita; and • Very strong general fund reserves and trend of operating surpluses. Partially offsetting the above strengths, in our view, is the city's high debt service carrying charges, albeit somewhat mitigated by above - average amortization and a significant portion of debt being paid from revenues. The city's full faith and credit unlimited -tax GO pledge secures the bonds. The city expects to pay debt service from special assessments against benefited properties, net revenues of the city's sewer and water systems, and ad valorem property taxes. We understand bond proceeds will be used to advance crossover refund the city's series 2006A GO improvement bonds, series 2006B GO sewer revenue bonds, and series 2006C GO water revenue bonds for interest cost savings. Hutchinson (population, 14,178) is in McLeod County, approximately 55 miles west of Minneapolis and 52 miles south of St. Cloud. Given the city's location, residents can commute into and around the greater Minneapolis -St. Paul metropolitan area for employment opportunities. Employment opportunities are also available in the city, with leading employers including 3M Co. (1,700 employees), a manufacturer of tape and related products, Hutchinson Area Health Care (750), and Hutchinson Technology Inc. (700), a manufacturer of suspension assemblies. in April 2012, county unemployment was 6.5%, above the state's 5.6% rate but below the nation's 8.1 % rate during the same time period. Median household effective buying income is good, in our opinion, at 101 % of the national level. Standard & Pours I RatingsUirect an the Global Credit Portal I June 20, 2012 Summary: Hutchinson, Minnesota; General Obligation; Non- School State Programs • Assessor's taxable market value grew, on average, 2.8% annually between 2008 and 2010 before decreasing 5.2% in 2011 and 13.8% in 2012 (due to the state's market value exclusion) reaching $761.4 million in 2012. Estimated full market value, a more accurate representation of market prices, was $855.5 billion, or $60,295 per capita, which we view as strong, in 2012. The 10 leading taxpayers account for a very diverse 14.9% of net tax capacity. Hutchinson's conservative management practices have led to operating surpluses for at least the past six fiscal years. For fiscal 2012, the city adopted a balanced budget and currently projects at least break -even results. Preliminary audited figures for fiscal 2011 show a surplus of $73,000 in the general fund after a 2% levy increase, receiving flat LGA from fiscal 2010, and savings through attrition. Due to Governmental Accounting Standards Board 54 changes, 40% of the next year's fiscal year expenditures is marked committed leaving an available fund balance of $1.66 million, or 16.2% of expenditures. However, this designation can be changed at anytime by the council. At fiscal year -end Dec. 31, 2010, the city reported a $386,000 surplus, which brought the unreserved general fund balance to $5.57 million ($354,000 was marked reserved), or, in our opinion, a very strong 54.2% of expenditures. In fiscal 2010, the state certified approximately $2.4 million in local government aid (LGA), but the city budgeted for a $627,000 reduction (or 26% of the city's certified allotment) and received $1.78 million. The state cut an additional $294,000 in the market value homestead credit, which the city was able to budget for. Management balanced the revenue loss with changes in staffing levels and a wage freeze Property taxes (47 %) are the city's leading revenue stream, with intergovernmental aid (25 %) generating most of the remaining general fund revenues. Management transferred 3366,000 in fiscal 2010 and $450,000 in fiscal 2011 into the general fund from the liquor fund to support. Although the liquor store fund had a negative $716,000 in • unrestricted net assets at fiscal year -end 2010 and thus does not provide an additional source of liquidity, the store has positive operations and supports the general fund annually. The city recently passed a local sales tax of 0.5% that is projected to generate $600,000 to $800,000 annually beginning Jan. 1, 2012; management intends to use a portion of this revenue to pay debt service on a new water plant constructed in 2008. Standard & Poor's considers Hutchinson's financial management practices "good" under its Financial Management Assessment (FN/IA) methodology. An FMA of good indicates that financial practices exist in most areas, but that governance officials might not formalize or regularly monitor all of them. Highlights of these policies include management's monthly reports to the city council on budgeted figures compared with actual performance. The city maintains a capital plan that includes estimated project costs and is updated annually. The city also maintains a five -year financial forecast that uses historical trend analysis to project revenues and expenditures. In addition, the city maintains a board- adopted fund balance policy that requires it to maintain an unreserved general fund balance equal to 40% of the next year's operating budget. The city's overall debt burden, net of self- supporting GO hospital revenue debt, self - supporting water and sewer revenues, and electric and natural gas revenue debt, is moderate, in our view, at $2,833 per capita and at 4.7% of market value. Carrying charges, as a percent of total governmental funds expenditures less capital outlay, were high at 21.9% in fiscal 2010. Amortization is above average, with officials planning to retire 74% of principal within 10 Years. We understand the city is likely to issue additional debt in fall 2012 to fund its annual street improvement program. Employees are covered by defined benefit plans administered by the Public Employees Retirement Association of Minnesota (PERA). The city has historically contributed 100% of required contributions to PERA, which combined with a pension payment to the fire relief association, totaled $564,000 in 2010, equivalent to 2.9% of total www. standardandpoors .com /ratingsdirect 3 �DJ Summary: Hutchinson, Minnesota; General Obligation; Non - School State Programs governmental expenditures. The city allows retirees to remain on its health insurance plan but retirees pay 100% of • the premium resulting in an implicit liability. As of Jan. 1, 2008 (most recent available), the city's unfunded actuarial accrued liability was $693,327. Outlook The stable outlook on the 'AA +' enhanced program rating reflects the outlook of the state of Minnesota. The stable outlook on the 'AA -' long -term rating reflects our expectation that city management will maintain very strong reserves in accordance with its fund balance policy. We do not expect to change the rating within the two -year time frame of the outlook because we expect the city to continue its prudent financial management practices and maintain very strong reserves. The city's role as a regional economic center and access to larger and more diverse economies provide additional rating stability. Related Criteria And Research • USPF Criteria: GO Debt, Oct. 12, 2006 • USPF Criteria: Key General Obligation Ratio Credit Ranges — Analysis Vs. Reality, April 2, 2008 • USPF Criteria: Financial Management Assessment, June 27, 2006 • USPF Criteria: State Credit Enhancement Programs, Nov. 13, 2008 Complete ratings information is available to subscribers of RatingsDirect on the Global Credit Portal at www.globalcreditportal.com. All ratings affected by this rating action can be found on Standard & Poor's public Web site at vvww.standardandpoors.com. Use the Ratings search box located in the left column. • Standard & Poors I RatingsDirect on the Global Credit Portal I June 20, 2012 0 • • Copyright © 2012 by Standard & Poor's Financial Services LLC. All rights reserved. No content lincluding ratings, credit - related analyses and data, model, software or other application or output therefrom) or any part thereof (Content) maybe modified, reverse engineered, reproduced or distributed in any form by any means, or stored in a database or retrieval system, without the prior written permission of Standard Poor 's Financial Services LLC or its affiliates (collectively, S &P). The Content shall not be used for any unlawful or unauthorized purposes. S &P and any third -party providers, as well as their directors, officers, shareholders, amp Idynes or agents (collectively S &P Partied do not guarantee the accuracy, completeness, timeliness or availability of the Content. S &P Parties are not responsible for any errors or omissions (negligent or otherwise), regardless of the cause, for the results obtained from the use of the Content, or for the security a maintenance of any data input by the user. The Content is provided an an as is" basis. S &P PARTIES DISCLAIM ANY AND ALL EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, ANY WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE CRUSE, FREEDOM FROM BUGS, SOFTWARE ERRORS OR DEFECTS, THAT THE CONTENT'S FUNCTIONING WILL BE UNINTERRUPTED, OR THAT THE CONTENT WILL OPERATE WITH ANY SOFTWARE OR HARDWARE CON FIGO RATION . In no event shall S &P Parties be liabletc any parry for any direct, indirect, Incidental, exemplary, comp ansatory, punitive, special or consequential damages, costs, expenses, legal fees, or losses (including, without limitation, lost income or lost profits and opportunity casts arlosses caused by negligence) in connection with any use of the Content even If advised of the possibility of such damages- Credit- related and other analyses, including ratings, and statements in the Content are statements of opinion as of the date they are expressed and not statements of fact_ S &P 's apinions, analyses, and rating acknowledgment decisions Idescri bed below) are not recommendations to purcaase, no In, or sell any securities or to make any investment decisions, and do not address the su rabi Iity of any security . S &P assumes no obligati onto update the Content fol I owing publication in arty form or format. The Content should not be relied on and is not a substitute for the skill, judgment and experience of the user, its management, amp] avers, advisors and /or clients when making Investment and other business decisions- S &P does not act as a fiduciary or an investment advisor except where registered as such Whi I e S &P has obtained information from sources it believes to be reliable, S &P does not perform an audit and undertakes no duty of due diligence or independent verification of any information it receives. To the extent that regulatory authorities allow a rating agency to acknowledge in one] uristfiction a rating Issued in another jurisdiction for certain regulatory purposes, S &P reserves the right to assign, withdraw, or suspend such acknowledgement at anytime and in Its sole discretion. S &P Part ies disclaim any duty whatsoever arising out of the assignment, withdrawal, or suspension of an acknowledgment as well as any iiabiIity for any damage alleged to have been suffered on account thereof. S &P keeps certain activities of its business units separate from each other in order to preserve the independence and objectivity of their respective activities. Asa result, certain business units of S &P may have information that is not available to other S &P business units- S &P has established policies and procedures to maintain the confidentiality of certain northern information received in connection with each analytical process S&P may receive compensation for Its ratings and certain analyses, normally from issuers or underwriters of securities or from obligors. S &P reserves the right to disseminate its opinions and analyses. S &P 's public ratings and analyses are made available on its Web sites, www. stand ahand stairs cam Ifree of charge), and www.ratingsdirect.com and www.globalcreditpartal.coca subscription), and may be distributed through other means, including via S &P publications and third party redistributors. Additional information about our ratings fees is available atwww standardandpoors .com /usratingsfees . www.standardandpoors.com/ratingsdirect The McGraw-Hill companies CERTIFICATION OF MINUTES RELATING TO GENERAL OBLIGATION REFUNDING BONDS, SERIES 2012B Issuer: City of Hutchinson, Minnesota Governing Body: City Council Kind, date, time and place of meeting: A regular meeting held June 26, 2012, at 5:30 o'clock p.m., in the Council Chambers at the Hutchinson City Center. Councilmembers present: Councilmembers absent: Documents Attached: Minutes of said meeting (including): RESOLUTION AUTHORIZING ISSUANCE, AWARDING THE SALE, PRESCRIBING THE FORM AND DETAILS AND PROVIDING FOR THE PAYMENT OF GENERAL OBLIGATION REFUNDING BONDS, SERIES 2012B I, the undersigned, being the duly qualified and acting recording officer of the public corporation issuing the bonds referred to in the title of this certificate, certify that the documents attached hereto, as described above, have been carefully compared with the original records of said corporation in my legal custody, from which they have been transcribed; that said documents are a correct and complete transcript of the minutes of a meeting of the governing body of said corporation, and correct and complete copies of all resolutions and other actions taken and of all documents approved by the governing body at said meeting, so far as they relate to said bonds; and that said meeting was duly held by the governing body at the time and place and was attended throughout by the members indicated above, pursuant to call and notice of such meeting given as required by law. WITNESS my hand officially as such recording officer this _ day of June, 2012. Jeremy Carter, City Administrator i3�bi The City Administrator reported that (__) proposals for the purchase of $5,035,000 General Obligation Refunding Bonds, Series 2012B were received prior to 10:00 a.m., Central Time, pursuant to the Official Statement distributed to potential purchasers of the Bonds by Ehlers and Associates, Inc., financial consultants to the City. The proposals have been publicly opened, read and tabulated and were found to be as follows: Bid for Interest Name of Bidder Principal Rates (See Attached) Cost -Net Average Rate I3(-6) Councilmember introduced the following resolution and moved its adoption, the reading of which was dispensed with by unanimous consent: RESOLUTION NO. 14024 RESOLUTION AUTHORIZING ISSUANCE, AWARDING THE SALE, PRESCRIBING THE FORM AND DETAILS AND PROVIDING FOR THE PAYMENT OF GENERAL OBLIGATION REFUNDING BONDS, SERIES 2012B BE IT RESOLVED by the City Council (the "Council ") of the City of Hutchinson, Minnesota (the "City "), as follows: SECTION 1. AUTHORIZATION AND SALE. 1.01. Authorization. This Council hereby determines that it is in the best interests of the City to issue its General Obligation Refunding Bonds, Series 2012B (the "Bonds ") for the purpose of (i) refunding in advance of maturity the 2015 through 2021 maturities, aggregating $2,125,000 in principal amount, of the City's General Obligation Improvement Bonds, Series 2006A (the "Series 2006A Bonds "), dated, as originally issued, as of September 19, 2006 (the "Refunded Series 2006A Bonds "), (ii) refunding in advance of maturity and prepaying the 2015 through 2022 maturities, aggregating $1,365,000 in principal amount, of the City's General Obligation Sewer Revenue Bonds, Series 2006B, dated, as originally issued, as of September 19, 2006 (the "Refunded Series 2006B Bonds ") and (iii) refunding in advance of maturity and prepaying the 2015 through 2022 maturities, aggregating $1,355,000 in principal amount, of the City's General Obligation Water Revenue Bonds, Series 2006C, dated, as originally issued, as of September 19, 2006 (the "Refunded Series 2006C Bonds;" together with the Refunded Series 2006A Bonds and the Refunded 2006B Bonds, the "Refunded Bonds ") on February 1, 2014 (the "Crossover Date ") 1.02. Sale. Pursuant to the Official Statement prepared on behalf of the City by Ehlers and Associates, Inc., sealed proposals for the purchase of the Bonds were received at or before the time specified for receipt of proposals. The proposals have been opened, publicly read and considered and the purchase price, interest rates and net interest cost under the terms of each proposal have been determined. The most favorable proposal received is that of (the Purchaser), to purchase the Bonds in the principal amount of $5,035,000 at a price of $ , on the further terms and conditions hereinafter set forth. 1.03. Award. The sale of the Bonds is hereby awarded to the Purchaser, and the Mayor and City Administrator are hereby authorized and directed to execute a contract on behalf of the City for the sale of the Bonds. The good faith deposit of the Purchaser shall be retained by the City until the Bonds have been delivered and shall be deducted from the purchase price paid at settlement. 13t,6) 1.04. Savings. It is hereby determined that: (i) by the issuance of the Bonds, the City will realize a substantial interest rate reduction, a gross savings of approximately $ and a present value savings (using the yield on the Bonds, computed in accordance with Section 148 of the Internal Revenue Code of 1986, as amended (the "Code "), as the discount factor) of approximately $ ; and (ii) as of the Crossover Date, the sum of (i) the present value of the debt service on the Bonds, computed to their stated maturity dates, after deducting any premium, using the yield of the Bonds as the discount rate, plus (ii) any expenses of the refunding payable from a source other than the proceeds of the Bonds or investment earnings thereon, is lower by % than the present value of the debt service on the Refunded Bonds, exclusive of any premium, computed to their stated maturity dates, using the yield of the Bonds as the discount rate. SECTION 2. BOND TERMS, EXECUTION AND DELIVERY. 2.01. Issuance of Bonds. All acts, conditions and things which are required by the Constitution and laws of the State of Minnesota to be done, to exist, to happen and to be performed precedent to and in the valid issuance of the Bonds having been done, now existing, having happened and having been performed, it is now necessary for the City Council to establish the form and terms of the Bonds, to provide security therefor and to issue the Bonds forthwith. 2.02. Maturities; Interest Rates; Denominations and Payment. The Bonds shall be originally dated as of July 25, 2012, shall be in the denomination of $5,000 each, or any integral multiple thereof, of single maturities, shall mature on February 1 in the years and amounts stated below, and shall bear interest from date of issue until paid or duly called for redemption at the annual rates set forth opposite such years and amounts, as follows: (REVISE MATURITY SCHEDULE FOR ANY TERM BONDS] Principal Interest Principal Interest Year Amount Rate Year Amount Rate 2015 $590,000 2019 $720,000 2016 780,000 2020 580,000 2017 765,000 2021 455,000 2018 760,000 2022 385,000 (REVISE MATURITY SCHEDULE FOR ANY TERM BONDS] The Bonds allocated to the refunding of the Refunded Series 2006A Bonds are referred to as the "Series 2006A Refunding Bonds," the Bonds allocated to the refunding of the Refunded Series 2006B Bonds are referred to as the "Series 2006B Refunding Bonds," and the Bonds allocated to the refunding of the Refunded Series 2006C Bonds are referred to as the "Series 2006C Refunding Bond," and the Bonds are allocated for such separate purposes thereof as follows: The Bonds shall be issuable only in fully registered form. Interest shall be computed on the basis of a 360 -day year composed of twelve 30 -day months. The interest on and, upon surrender of each Bond, the principal amount thereof, shall be payable by check or draft issued by the Registrar described herein, provided that, so long as the Bonds are registered in the name of a securities depository, or a nominee thereof, in accordance with Section 2.08 hereof, principal and interest shall be payable in accordance with the operational arrangements of the securities depository. 2.03. Dates and Interest Payment Dates. Upon initial delivery of the Bonds pursuant to Section 2.07 and upon any subsequent transfer or exchange pursuant to Section 2.06, the date of authentication shall be noted on each Bond so delivered, exchanged or transferred. Interest on the Bonds shall be payable on February 1 and August 1 in each year, commencing February 1, 2013, each such date being referred to herein as an Interest Payment Date, to the persons in whose names the Bonds are registered on the Bond Register, as hereinafter defined, at the Registrar's close of business on the fifteenth day of the calendar month next preceding such Interest Payment Date, whether or not such day is a business day. 2.04. Redemption. Bonds maturing in 2021 and later years shall be subject to redemption and prepayment at the option of the City, in whole or in part, in such order of maturity dates as the City may select and, within a maturity, by lot as selected by the Registrar (or, if applicable, by the bond depository in accordance with its customary procedures) in multiples of $5,000, on February 1, 2020, and on any date thereafter, at a price equal to the principal amount thereof and accrued interest to the date of redemption. [COMPLETE THE FOLLOWING PROVISIONS IF THERE ARE TERM BONDS - ADD ADDITIONAL PROVISIONS IF THERE ARE MORE THAN TWO TERM BONDS] [Bonds maturing on February 1, 20_ and 20_ (the "Term Bonds ") shall be subject to mandatory redemption prior to maturity pursuant to the sinking fund requirements of this NO Series 2006A Series 2006B Series 2006C Refunding Refunding Refunding Year Bonds Bonds Bonds 2015 $260,000 $165,000 $165,000 2016 445,000 170,000 165,000 2017 420,000 175,000 170,000 2018 410,000 175,000 175,000 2019 365,000 180,000 175,000 2020 220,000 180,000 180,000 2021 85,000 185,000 185,000 2022 190,000 195,000 The Bonds shall be issuable only in fully registered form. Interest shall be computed on the basis of a 360 -day year composed of twelve 30 -day months. The interest on and, upon surrender of each Bond, the principal amount thereof, shall be payable by check or draft issued by the Registrar described herein, provided that, so long as the Bonds are registered in the name of a securities depository, or a nominee thereof, in accordance with Section 2.08 hereof, principal and interest shall be payable in accordance with the operational arrangements of the securities depository. 2.03. Dates and Interest Payment Dates. Upon initial delivery of the Bonds pursuant to Section 2.07 and upon any subsequent transfer or exchange pursuant to Section 2.06, the date of authentication shall be noted on each Bond so delivered, exchanged or transferred. Interest on the Bonds shall be payable on February 1 and August 1 in each year, commencing February 1, 2013, each such date being referred to herein as an Interest Payment Date, to the persons in whose names the Bonds are registered on the Bond Register, as hereinafter defined, at the Registrar's close of business on the fifteenth day of the calendar month next preceding such Interest Payment Date, whether or not such day is a business day. 2.04. Redemption. Bonds maturing in 2021 and later years shall be subject to redemption and prepayment at the option of the City, in whole or in part, in such order of maturity dates as the City may select and, within a maturity, by lot as selected by the Registrar (or, if applicable, by the bond depository in accordance with its customary procedures) in multiples of $5,000, on February 1, 2020, and on any date thereafter, at a price equal to the principal amount thereof and accrued interest to the date of redemption. [COMPLETE THE FOLLOWING PROVISIONS IF THERE ARE TERM BONDS - ADD ADDITIONAL PROVISIONS IF THERE ARE MORE THAN TWO TERM BONDS] [Bonds maturing on February 1, 20_ and 20_ (the "Term Bonds ") shall be subject to mandatory redemption prior to maturity pursuant to the sinking fund requirements of this NO Section 2.04 at a redemption price equal to the stated principal amount thereof plus interest accrued thereon to the redemption date, without premium. The Registrar shall select for redemption, by lot or other manner deemed fair, on February I in each of the following years the following stated principal amounts of such Bonds: Term Bonds Maturing February 1, 20 Year Princinal Amount The remaining $ maturity on February 1, 20_. stated principal amount of such Bonds shall be paid at Tenn Bonds Maturing February 1, 20 Year The remaining $ maturity on February 1, 20 .1 Princinal Amount stated principal amount of such Bonds shall be paid at The City Administrator shall cause notice of the call for redemption thereof to be published as required by law, and at least thirty days prior to the designated redemption date, shall cause notice of call for redemption to be mailed, by first class mail, to the registered holders of any Bonds to be redeemed at their addresses as they appear on the bond register described in Section 2.06 hereof, but no defect in or failure to give such mailed notice of redemption shall affect the validity of proceedings for the redemption of any Bond not affected by such defect or failure. Official notice of redemption having been given as aforesaid, the Bonds or portions of Bonds so to be redeemed shall, on the redemption date, become due and payable at the redemption price therein specified and from and after such date (unless the City shall default in the payment of the redemption price) such Bonds or portions of Bonds shall cease to bear interest. Upon partial redemption of any Bond, a new Bond or Bonds will be delivered to the owner without charge, representing the remaining principal amount outstanding. 2.05. Appointment of Initial Re isg tray. The City hereby appoints Bond Trust Services Corporation, Roseville, Minnesota, as the initial bond registrar, transfer agent and paying agent (the "Registrar "). The Mayor and City Finance Director are authorized to execute and deliver, on behalf of the City, a contract with the Registrar. Upon merger or consolidation of the Registrar with another corporation, if the resulting corporation is a bank or trust company organized under the laws of the United States or one of the states of the United States and authorized by law to conduct such business, such corporation shall be authorized to act as successor Registrar. The City agrees to pay the reasonable and customary charges of the Registrar for the services performed. The City reserves the right to remove the Registrar, effective upon not less than thirty days' written notice and upon the appointment and acceptance of a successor Registrar, in which event the predecessor Registrar shall deliver all cash and EI i3cb) Bonds in its possession to the successor Registrar and shall deliver the Bond Register to the successor Registrar. 2.06. Registration. The effect of registration and the rights and duties of the City and the Registrar with respect thereto shall be as follows: (a) Register. The Registrar shall keep at its principal corporate trust office a register (the "Bond Register ") in which the Registrar shall provide for the registration of ownership of Bonds and the registration of transfers and exchanges of Bonds entitled to be registered, transferred or exchanged. The term Holder or Bondholder as used herein shall mean the person (whether a natural person, corporation, association, partnership, trust, governmental unit, or other legal entity) in whose name a Bond is registered in the Bond Register. (b) Transfer of Bonds. Upon surrender for transfer of any Bond duly endorsed by the registered owner thereof or accompanied by a written instrument of transfer, in form satisfactory to the Registrar, duly executed by the registered owner thereof or by an attorney duly authorized by the registered owner in writing, the Registrar shall authenticate and deliver, in the name of the designated transferee or transferees, one or more new Bonds of a like aggregate principal amount and maturity, as requested by the transferor. The Registrar may, however, close the books for registration of any transfer after the fifteenth day of the month preceding each interest payment date and until such interest payment date. (c) Exchange of Bonds. Whenever any Bonds are surrendered by the registered owner for exchange the Registrar shall authenticate and deliver one or more new Bonds of a like aggregate principal amount and maturity, as requested by the registered owner or the owner's attorney in writing. (d) Cancellation. All Bonds surrendered for payment, transfer or exchange shall be promptly canceled by the Registrar and thereafter disposed of. The Registrar shall furnish the City at least once each year a certificate setting forth the principal amounts and numbers of Bonds canceled and destroyed. (e) Improper or Unauthorized Transfer. When any Bond is presented to the Registrar for transfer, the Registrar may refuse to transfer the same until it is satisfied that the endorsement on such Bond or separate instrument of transfer is valid and genuine and that the requested transfer is legally authorized. The Registrar shall incur no liability for the refusal, in good faith, to make transfers which it, in its judgment, deems improper or unauthorized. (f) Persons Deemed Owners. The City and the Registrar may treat the person in whose name any Bond is at any time registered in the bond register as the absolute owner of the Bond, whether the Bond shall be overdue or not, for the purpose of receiving payment of or on account of, the principal of and interest on the Bond and for all other purposes; and all payments made to any registered owner or upon the owner's 3(,6) order shall be valid and effectual to satisfy and discharge the liability upon Bond to the extent of the sum or sums so paid. (g) Taxes, Fees and Charges. For every transfer or exchange of Bonds (except for an exchange upon a partial redemption of a Bond), the Registrar may impose a charge upon the owner thereof sufficient to reimburse the Registrar for any tax, fee or other governmental charge required to be paid with respect to such transfer or exchange. (h) Mutilated, Lost, Stolen or Destroyed Bonds. In case any Bond shall become mutilated or be destroyed, stolen or lost, the Registrar shall deliver a new Bond of like amount, number, maturity date and tenor in exchange and substitution for and upon cancellation of any such mutilated Bond or in lieu of and in substitution for any Bond destroyed, stolen or lost, upon the payment of the reasonable expenses and charges of the Registrar in connection therewith; and, in the case of a Bond destroyed, stolen or lost, upon filing with the Registrar of evidence satisfactory to it that the Bond was destroyed, stolen or lost, and of the ownership thereof, and upon furnishing to the Registrar of an appropriate bond or indemnity in form, substance and amount satisfactory to it, in which both the City and the Registrar shall be named as obligees. All Bonds so surrendered to the Registrar shall be canceled by it and evidence of such cancellation shall be given to the City. If the mutilated, destroyed, stolen or lost Bond has already matured or been called for redemption in accordance with its terms it shall not be necessary to issue a new Bond prior to payment. (i) Authenticating Agent. The Registrar is hereby designated authenticating agent for the Bonds, within the meaning of Minnesota Statutes, Section 475.55, Subdivision 1, as amended. 0) Valid Obligations. All Bonds issued upon any transfer or exchange of Bonds shall be the valid obligations of the City, evidencing the same debt, and entitled to the same benefits under this Resolution as the Bonds surrendered upon such transfer or exchange. 2.07. Execution, Authentication and Delivery. The Bonds shall be prepared under the direction of the City Administrator and shall be executed on behalf of the City by the signatures of the Mayor and the City Administrator, provided that the signatures may be printed, engraved or lithographed facsimiles of the originals. In case any officer whose signature or a facsimile of whose signature shall appear on the Bonds shall cease to be such officer before the delivery of any Bond, such signature or facsimile shall nevertheless be valid and sufficient for all purposes, the same as if he had remained in office until delivery. Notwithstanding such execution, no Bond shall be valid or obligatory for any purpose or entitled to any security or benefit under this resolution unless and until a certificate of authentication on the Bond has been duly executed by the manual signature of an authorized representative of the Registrar. Certificates of authentication on different Bonds need not be signed by the same representative. The executed certificate of authentication on each Bond shall be conclusive evidence that it has been authenticated and delivered under this resolution. When the Bonds have been prepared, executed and authenticated, the City Administrator shall deliver them to the Purchaser upon payment of Gl `a >(O the purchase price in accordance with the contract of sale heretofore executed, and the Purchaser shall not be obligated to see to the application of the purchase price. 2.08. Securities Depository. (a) For purposes of this section the following terms shall have the following meanings: "Beneficial Owner" shall mean, whenever used with respect to a Bond, the person in whose name such Bond is recorded as the beneficial owner of such Bond by a Participant on the records of such Participant, or such person's subrogee. "Cede & Co." shall mean Cede & Co., the nominee of DTC, and any successor nominee of DTC with respect to the Bonds. "DTC" shall mean The Depository Trust Company of New York, New York. "Participant" shall mean any broker - dealer, bank or other financial institution for which DTC holds Bonds as securities depository. "Representation Letter" shall mean the Representation Letter pursuant to which the City agrees to comply with DTC's Operational Arrangements. (b) The Bonds shall be initially issued as separately authenticated fully registered bonds, and one Bond shall be issued in the principal amount of each stated maturity of the Bonds. Upon initial issuance, the ownership of such Bonds shall be registered in the bond register in the name of Cede & Co., as nominee of DTC. The Registrar and the City may treat DTC (or its nominee) as the sole and exclusive owner of the Bonds registered in its name for the purposes of payment of the principal of or interest on the Bonds, selecting the Bonds or portions thereof to be redeemed, if any, giving any notice permitted or required to be given to registered owners of Bonds under this resolution, registering the transfer of Bonds, and for all other purposes whatsoever; and neither the Registrar nor the City shall be affected by any notice to the contrary. Neither the Registrar nor the City shall have any responsibility or obligation to any Participant, any person claiming a beneficial ownership interest in the Bonds under or through DTC or any Participant, or any other person which is not shown on the bond register as being a registered owner of any Bonds, with respect to the accuracy of any records maintained by DTC or any Participant, with respect to the payment by DTC or any Participant of any amount with respect to the principal of or interest on the Bonds, with respect to any notice which is permitted or required to be given to owners of Bonds under this resolution, with respect to the selection by DTC or any Participant of any person to receive payment in the event of a partial redemption of the Bonds, or with respect to any consent given or other action taken by DTC as registered owner of the Bonds. So long as any Bond is registered in the name of Cede & Co., as nominee of DTC, the Registrar shall pay all principal of and interest on such Bond, and shall give all notices with respect to such Bond, only to Cede & Co. in accordance with DTC's Operational Arrangements, and all such payments shall be valid and effective to fully satisfy and discharge the City's obligations with respect to the principal of and interest on the Bonds to the extent of the sum or sums so paid. No person other than DTC shall receive an authenticated Bond for each separate stated maturity evidencing the obligation of the City to make payments of principal and interest. Upon delivery by DTC to the Registrar of written notice to the effect that DTC has determined to 3(b) substitute a new nominee in place of Cede & Co., the Bonds will be transferable to such new nominee in accordance with paragraph (e) hereof. (c) In the event the City determines that it is in the best interest of the Beneficial Owners that they be able to obtain Bonds in the form of bond certificates, the City may notify DTC and the Registrar, whereupon DTC shall notify the Participants of the availability through DTC of Bonds in the form of certificates. In such event, the Bonds will be transferable in accordance with paragraph (e) hereof. DTC may determine to discontinue providing its services with respect to the Bonds at any time by giving notice to the City and the Registrar and discharging its responsibilities with respect thereto under applicable law. In such event the Bonds will be transferable in accordance with paragraph (e) hereof. (d) The execution and delivery of the Representation Letter to DTC by the Mayor or City Administrator is hereby authorized and directed. (e) In the event that any transfer or exchange of Bonds is permitted under paragraph (b) or (c) hereof, such transfer or exchange shall be accomplished upon receipt by the Registrar of the Bonds to be transferred or exchanged and appropriate instruments of transfer to the permitted transferee in accordance with the provisions of this resolution. In the event Bonds in the form of certificates are issued to owners other than Cede & Co., its successor as nominee for DTC as owner of all the Bonds, or another securities depository as owner of all the Bonds, the provisions of this resolution shall also apply to all matters relating thereto, including, without limitation, the printing of such Bonds in the form of bond certificates and the method of payment of principal of and interest on such Bonds in the form of bond certificates. 2.09. Form of Bonds. The Bonds shall be prepared in substantially the following form: UNITED STATES OF AMERICA STATE OF MINNESOTA COUNTY OF MCLEOD CITY OF HUTCHINSON GENERAL OBLIGATION REFUNDING BOND, SERIES 2012B Interest Rate Maturity Date Date of Original Issue CUSIP No. % February 1, 20 July 25, 2012 REGISTERED OWNER: CEDE & CO. PRINCIPAL AMOUNT: THOUSAND DOLLARS THE CITY OF HUTCHINSON, STATE OF MINNESOTA (the "City "), acknowledges itself to be indebted and hereby promises to pay to the registered owner named above, or registered assigns, the principal amount specified above on the maturity date specified above, with interest thereon from the date hereof at the annual rate specified above, payable on i3(b) February 1 and August 1 in each year, commencing February 1, 2013, to the person in whose name this Bond is registered at the close of business on the fifteenth day (whether or not a business day) of the immediately preceding month, all subject to the provisions referred to herein with respect to the redemption of the principal of this Bond before maturity. Interest hereon shall be computed on the basis of a 360 -day year composed of twelve 30 -day months. The interest hereon and, upon presentation and surrender hereof at the principal office of the agent of the Registrar described below, the principal hereof are payable in lawful money of the United States of America by check or draft drawn on Bond Trust Services Corporation, Roseville, Minnesota, as bond registrar, transfer agent and paying agent, or its successor designated under the Resolution described herein (the "Registrar "), or its designated successor under the Resolution described herein. For the prompt and full payment of such principal and interest as the same respectively become due, the full faith and credit and taxing powers of the City have been and are hereby irrevocably pledged. This Bond is one of an issue (the "Bonds ") in the aggregate principal amount of $5,035,000, issued pursuant to a resolution adopted by the City Council on June 26, 2012 (the "Resolution ") to refinance certain outstanding obligations of the City, and is issued pursuant to and in full conformity with the Constitution and laws of the State of Minnesota thereunto enabling, including Minnesota Statutes, Section 444.075 and Chapters 429 and 475. The Bonds are issuable only in fully registered form, in denominations of $5,000 or any integral multiple thereof, of single maturities. Bonds maturing in 2021 and later years are each subject to redemption and prepayment at the option of the City, in whole or in part, in such order of maturity dates as the City may select and, within a maturity, by lot as selected by the Registrar (or, if applicable, by the bond depository in accordance with its customary procedures) in multiples of $5,000 on February 1, 2020, and on any date thereafter, at a price equal to the principal amount thereof plus interest accrued to the date of redemption. The City will cause notice of the call for redemption to be published as required by law and, at least thirty days prior to the designated redemption date, will cause notice of the call thereof to be mailed by first class mail to the registered owner of any Bond to be redeemed at the owner's address as it appears on the bond register maintained by the Registrar, but no defect in or failure to give such mailed notice of redemption shall affect the validity of proceedings for the redemption of any Bond not affected by such defect or failure. Official notice of redemption having been given as aforesaid, the Bonds or portions of Bonds so to be redeemed shall, on the redemption date, become due and payable at the redemption price therein specified, and from and after such date (unless the City shall default in the payment of the redemption price) such Bonds or portions of Bonds shall cease to bear interest. Upon partial redemption of any Bond, a new Bond or Bonds will be delivered to the registered owner without charge, representing the remaining principal amount outstanding. [Bonds maturing on February 1, 20_ and 20 (the "Term Bonds ") shall be subject to mandatory redemption prior to maturity at a redemption price equal to the stated principal amount thereof plus interest accrued thereon to the redemption date, without premium. The Registrar shall select for redemption, by lot or other manner deemed fair, on February 1 in each of the following years the following stated principal amounts of such Bonds: 0 13tb) The remaining $ maturity on February 1, 20 The remaining $ maturity on February 1, 20 Term Bonds Maturing February 1, 20 Year Principal Amount stated principal amount of such Bonds shall be paid at Term Bonds Maturine February 1, 20 Year Principal Amount stated principal amount of such Bonds shall be paid at Notice of redemption shall be given as provided in the preceding paragraph.] As provided in the Resolution and subject to certain limitations set forth therein, this Bond is transferable upon the books of the City at the principal office of the Registrar, by the registered owner hereof in person or by the owner's attorney duly authorized in writing upon surrender hereof together with a written instrument of transfer satisfactory to the Registrar, duly executed by the registered owner or the owner's attorney, and may also be surrendered in exchange for Bonds of other authorized denominations. Upon such transfer or exchange the City will cause a new Bond or Bonds to be issued in the name of the transferee or registered owner, of the same aggregate principal amount, bearing interest at the same rate and maturing on the same date, subject to reimbursement for any tax, fee or governmental charge required to be paid with respect to such transfer or exchange. The City and the Registrar may deem and treat the person in whose name this Bond is registered as the absolute owner hereof, whether this Bond is overdue or not, for the purpose of receiving payment and for all other purposes, and neither the City nor the Registrar shall be affected by any notice to the contrary. Notwithstanding any other provisions of this Bond, so long as this Bond is registered in the name of Cede & Co., as nominee of The Depository Trust Company, or in the name of any other nominee of The Depository Trust Company or other securities depository, the Registrar shall pay all principal of and interest on this Bond, and shall give all notices with respect to this Bond, only to Cede & Co. or other nominee in accordance with the operational arrangements of The Depository Trust Company or other securities depository as agreed to by the City. IT IS HEREBY CERTIFIED, RECITED, COVENANTED AND AGREED that all acts, conditions and things required by the Constitution and laws of the State of Minnesota to be done, to exist, to happen and to be performed preliminary to and in the issuance of this Bond in order to make it a valid and binding general obligation of the City in accordance with its terms, have been done, do exist, have happened and have been performed as so required; that, prior to the In e3(L) issuance hereof, the City Council has by the Resolution established its General Obligation Refunding Bonds, Series 2012B Bond Fund (the "Bond Fund "), and has covenanted and agreed to impose and collect charges for the use of the City's water and sewer utilities, all of which will be collectible for the years and in amounts sufficient, with special assessments and ad valorem taxes heretofore or hereafter levied, to produce sums not less than five percent in excess of the principal of and interest on the Bonds when due, and has appropriated such special assessments and ad valorem taxes and net revenues of the City's water and sewer utilities to the Bond Fund for the payment of principal and interest; that if necessary for payment of principal and interest, additional ad valorem taxes are required to be levied upon all taxable property in the City, without limitation as to rate or amount; and that the issuance of this Bond, together with all other indebtedness of the City outstanding on the date hereof and on the date of its actual issuance and delivery, does not cause the indebtedness of the City to exceed any constitutional or statutory limitation of indebtedness. This Bond shall not be valid or become obligatory for any purpose or be entitled to any security or benefit under the Resolution until the Certificate of Authentication hereon shall have been executed by the Registrar by manual signature of one of its authorized representatives. IN WITNESS WHEREOF, the City of Hutchinson, State of Minnesota, by its City Council, has caused this Bond to be executed on its behalf by the facsimile signatures of the Mayor and City Administrator. CITY OF HUTCHINSON, MINNESOTA City Administrator CERTIFICATE OF AUTHENTICATION Mayor This is one of the Bonds delivered pursuant to the Resolution mentioned within. Date of Authentication: BOND TRUST SERVICES CORPORATION, as Registrar Authorized Representative 13(,b� The following abbreviations, when used in the inscription on the face of this Bond, shall be construed as though they were written out in full according to the applicable laws or regulations: TEN COM - as tenants in common UTMA ................... as Custodian for ..................... (Cust) (Minor) TEN ENT - as tenants by the entireties under Uniform Transfers to Minors Act .............. (State) JT TEN -- as joint tenants with right of survivorship and not as tenants in common Additional abbreviations may also be used. ASSIGNMENT For value received, the undersigned hereby sells, assigns and transfers unto the within Bond and all rights thereunder, and does hereby irrevocably constitute and appoint attorney to transfer the said Bond on the books kept for registration of the within Bond, with full power of substitution in the premises. Dated: NOTICE: The assignor's signature to this assignment must correspond with the name as it appears upon the face of the within Bond in every particular, without alteration or enlargement or any change whatsoever. Signature Guaranteed: Signature(s) must be guaranteed by an "eligible guarantor institution" meeting the requirements of the Registrar, which requirements include membership or participation in STAMP or such other "signature guaranty program" as may be determined by the Registrar in addition to or in substitution for STAMP, all in accordance with the Securities Exchange Act of 1934, as amended. PLEASE INSERT SOCIAL SECURITY OR OTHER IDENTIFYING NUMBER OF ASSIGNEE: [end of bond form] SECTION 3. USE OF PROCEEDS. Upon payment for the Bonds by the Purchaser, the City Finance Director apply the proceeds of the Bonds as follows: (a) the amount of $ shall be deposited in the Escrow Account established with the Escrow Agent, as hereinafter defined, under an Escrow Agreement, dated as of July 25, 2012 (the "Escrow Agreement ") between the City and U.S. Bank, National Association (the "Escrow Agent "), the funds so deposited, together with funds of the City in such amount as may be required, to be invested in securities authorized for such purpose by Minnesota Statutes, Section 475.67, subdivision 13, maturing on such dates and bearing interest at such rates as are required to provide funds sufficient, with cash retained in the escrow account, (i) to pay all interest to become due on the Series 2006A Refunding Bonds to and including the Crossover Date; (ii) to pay all interest to become due on the Series 2006B Refunding Bonds to and including the 12 130b) Crossover Date; (iii) to pay all interest to become due on the Series 2006C Refunding Bonds to and including the Crossover Date; (vi) to pay and redeem the outstanding principal of the Refunded Series 2006A Bonds on the Crossover Date; (v) to pay and redeem the outstanding principal of the Refunded Series 2006B Bonds on the Crossover Date; and (vi) to pay and redeem the outstanding principal of the Refunded Series 2006C Bonds on the Crossover Date; (c) the amount of $ shall be used to pay issuance expenses of the Bonds; and (d) the amount of $ shall be deposited in the Bond Fund created pursuant to Section 4 hereof. The Mayor and City Administrator are hereby authorized to enter into an Escrow Agreement, a form of which has been presented to this Council, with the Escrow Agent establishing the terms and conditions for the escrow account in accordance with Minnesota Statutes, Section 475.67. SECTION 4. GENERAL OBLIGATION REFUNDING BONDS, SERIES 2012B BOND FUND. So long as any of the Bonds are outstanding and any principal of or interest thereon unpaid, the City Finance Director shall maintain a separate debt service fund on the official books and records of the City to be known as the General Obligation Refunding Bonds, Series 2012B Bond Fund (the "Bond Fund "), and the principal of and interest on the Bonds shall be payable from the Bond Fund. The City irrevocably appropriates to the Bond Fund (a) the amounts specified in Section 3; (b) all net revenues of the City's water and sewer utilities (the "Utilities ") levied and collected in accordance with Section 5 hereof; (c) all collections of special assessments levied on property specially benefited by the improvement projects refinanced by the Series 2006A Refunding Bonds; (d) ad valorem taxes levied and collected in accordance with the provisions of Section 6 hereof, and (e) all other moneys as shall be appropriated by the City Council to the Bond Fund from time to time. There are hereby established two accounts in the Bond Fund, designated as the "Debt Service Account" and the "Surplus Account." There shall initially be deposited into the Debt Service Account upon the issuance of the Bonds the amount set forth in (a) above. Thereafter, during each Bond Year (i.e., each twelve month period commencing on February 2 and ending on the following February 1), as monies are received into the Bond Fund, the City Finance Director shall first deposit such monies into the Debt Service Account until an amount has been appropriated thereto sufficient to pay all principal and interest due on the Bonds through the end of the Bond Year. All subsequent monies received in the Bond Fund during the Bond Year shall be appropriated to the Surplus Account. If at any time the amount on hand in the Debt Service Account is insufficient for the payment of principal and interest then due, the City Finance Director shall transfer to the Debt Service Account amounts on hand in the Surplus Account to the extent necessary to cure such deficiency. Investment earnings (and losses) on amounts from time to time held in the Debt Service Account and Surplus Account shall be credited or charged to said accounts. If the aggregate balance in the Bond Fund is at any time insufficient to pay all interest and principal then due on all Bonds payable therefrom, the payment shall be made from any fund of the City which is available for that purpose, subject to reimbursement from the Surplus Account in the Bond Fund when the balance therein is sufficient, and the City Council covenants and agrees that it will each year levy a sufficient amount of ad valorem taxes to take care of any accumulated or anticipated deficiency, which levy is not subject to any constitutional or statutory limitation. 13 13(�� SECTION 5. RATE COVENANT. Pursuant to Minnesota Statutes, Section 444.075, the City hereby agrees with the registered owners from time to time of the Bonds, that until the Series 2006B Refunding Bonds and the Series 2006C Refunding Bonds and the interest thereon are paid in full, or are discharged as provided in Section 7, the City will impose and collect reasonable charges for the service, use and availability of the Utilities, according to schedules which will produce net revenues sufficient to pay all principal and interest when due on the Series 2006B Refunding Bonds and Series 2006C Refunding Bonds and any other bonds or other obligations of the City to which said net revenues have been or may be pledged; and said net revenues, to the extent necessary, are hereby irrevocably pledged and appropriated to the payment of the principal of and interest on the Series 2006B Refunding Bonds and the Series 2006C Refunding Bonds and shall be credited to the Bond Fund as required. Nothing herein shall preclude the City from hereafter making further pledges and appropriations of the net revenues of the Utilities for payment of additional bonds or other obligations of the City hereafter authorized if the Council determines before the authorization of such additional obligations that the estimated net revenues of the Utilities will be sufficient, with any other sources pledged to the payment of the Series 2006B Bonds and the Series 2006C Refunding Bonds, for payment of the Series 2006B Refunding Bonds and Series 2006C Refunding Bonds, any other outstanding obligations and such additional obligations. Such further pledges and appropriations of said net revenues may be made superior or subordinate to, or on a parity with, the pledge and appropriation of net revenues herein made. SECTION 6. PLEDGE OF TAXING POWERS. For the prompt and full payment of the principal of and interest on the Bonds as such payments respectively become due, the full faith, credit and unlimited taxing powers of the City shall be and are hereby irrevocably pledged. In order to produce aggregate amounts which, together with the collection of special assessments and Escrow Fund earnings, will produce amounts not less than 5% in excess of the amounts needed to meet when due the principal and interest payments on the Refunding Series 2006A Bonds, ad valorem taxes are hereby levied on all taxable property in the City. The taxes will be levied and collected in the following years and amounts: Levy Years Collection Years Amount See attached Levy Computation SECTION 7. DEFEASANCE. When all of the Bonds have been discharged as provided in this section, all pledges, covenants and other rights granted by this resolution to the registered owners of the Bonds shall cease. The City may discharge its obligations with respect to any Bonds which are due on any date by depositing with the Registrar on or before that date a sum sufficient for the payment thereof in full; or, if any Bond should not be paid when due, it may nevertheless be discharged by depositing with the Registrar a sum sufficient for the payment thereof in full with interest accrued from the due date to the date of such deposit. The City may also discharge its obligations with respect to any prepayable Bonds called for redemption on any date when they are prepayable according to their terms, by depositing with the Registrar on or before that date an amount equal to the principal, interest and redemption premium, if any, which are then due, provided that notice of such redemption has been duly given as provided herein. The City may also at any time discharge its obligations with respect to any Bonds, subject to the provisions of law now or hereafter authorizing and regulating such action, by depositing 14 I �)(,b) irrevocably in escrow, with a bank or trust company qualified by law as an escrow agent for this purpose, cash or securities which are authorized by law to be so deposited, bearing interest payable at such time and at such rates and maturing or callable at the holder's option on such dates as shall be required to pay all principal and interest to become due thereon to maturity or earlier designated redemption date, provided, however, that if such deposit is made more than ninety days before the maturity date or specified redemption date of the Bonds to be discharged, the City shall have received a written opinion of Bond Counsel to the effect that such deposit does not adversely affect the exemption of interest on any Bonds from federal income taxation and a written report of an accountant or investment banking firm verifying that the deposit is sufficient to pay when due all of the principal and interest on the Bonds to be discharged on and before their maturity dates or earlier designated redemption date. SECTION 8. CERTIFICATION OF PROCEEDINGS. 8.01. Registration of Bonds. The City Administrator is hereby authorized and directed to file a certified copy of this resolution with the County Auditor of McLeod County and obtain a certificate that the Bonds have been duly entered upon the Auditor's bond register. 8.02. Authentication of Transcript. The officers of the City and the County Auditor are hereby authorized and directed to prepare and furnish to the Purchaser and to Dorsey & Whitney LLP, Bond Counsel, certified copies of all proceedings and records relating to the Bonds and such other affidavits, certificates and information as may be required to show the facts relating to the legality and marketability of the Bonds, as the same appear from the books and records in their custody and control or as otherwise known to them, and all such certified copies, affidavits and certificates, including any heretofore furnished, shall be deemed representations of the City as to the correctness of all statements contained therein. 8.03. Official Statement. The Preliminary Official Statement relating to the Bonds prepared and distributed by Ehlers & Associates, Inc., the financial consultant for the City, is hereby approved. Ehlers & Associates, Inc. is hereby authorized on behalf of the City to prepare and distribute to the Purchaser within seven business days from the date hereof a final Official Statement listing the offering price, the interest rates, selling compensation, delivery date, the underwriters and such other information relating to the Bonds as is required to be included in the Official Statement by Rule 15c2 -12 adopted by the SEC under the Securities Exchange Act of 1934. The officers of the City are hereby authorized and directed to execute such certificates as may be appropriate concerning the accuracy, completeness and sufficiency of the Official Statement. SECTION 9. TAX COVENANTS; ARBITRAGE MATTERS AND CONTINUING DISCLOSURE. 9.01. General Tax Covenant. The City covenants and agrees with the registered owners of the Bonds that it will not take, or permit to be taken by any of its officers, employees or agents, any actions that would cause interest on the Bonds to become includable in gross income of the recipient under the Code and applicable Treasury Regulations (the "Regulations "), and covenants to take any and all actions within its powers to ensure that the interest on the Bonds will not become includable in gross income of the recipient under the Code and the Regulations. 15 It is hereby certified that the proceeds of the Refunded Bonds were used to finance or refinance improvements to municipal facilities owned and operated by the City and the City covenants and agrees that, so long as the Bonds are outstanding, the City shall not enter into any lease, management agreement, use agreement or other contract with any nongovernmental entity relating to the school facilities so financed which would cause the Bonds to be considered "private activity bonds" or "private loan bonds" pursuant to Section 141 of the Code. 9.02. Arbitrage Certification. The Mayor and City Administrator being the officers of the City charged with the responsibility for issuing the Bonds pursuant to this resolution, are authorized and directed to execute and deliver to the Purchaser a certificate in accordance with Section 148 of the Code, and applicable Regulations, stating the facts, estimates and circumstances in existence on the date of issue and delivery of the Bonds which make it reasonable to expect that the proceeds of the Bonds will not be used in a manner that would cause the Bonds to be "arbitrage bonds" within the meaning of the Code and Regulations. 9.03. Arbitrage Rebate. The City shall take such actions as are required to comply with the arbitrage rebate requirements of paragraphs (2) and (3) of Section 148(f) of the Code. 9.04. Not Qualified Tax- Exempt Obligations. The Bonds are not designated as "qualified tax- exempt obligations" for purposes of Section 265(b)(3) of the Code relating to the disallowance of interest expense for financial institutions. 9.05. Continuing Disclosure. (a) Purpose and Beneficiaries. To provide for the public availability of certain information relating to the Bonds and the security therefor and to permit the Purchaser and other participating underwriters in the primary offering of the Bonds to comply with amendments to Rule 15c2 -12 promulgated by the SEC under the Securities Exchange Act of 1934 (17 C.F.R. § 240.15c2 -12), relating to continuing disclosure (as in effect and interpreted from time to time, the Rule), which will enhance the marketability of the Bonds, the City hereby makes the following covenants and agreements for the benefit of the Owners (as hereinafter defined) from time to time of the Outstanding Bonds. The City is the only obligated person in respect of the Bonds within the meaning of the Rule for purposes of identifying the entities in respect of which continuing disclosure must be made. If the City fails to comply with any provisions of this section, any person aggrieved thereby, including the Owners of any Outstanding Bonds, may take whatever action at law or in equity may appear necessary or appropriate to enforce performance and observance of any agreement or covenant contained in this section, including an action for a writ of mandamus or specific performance. Direct, indirect, consequential and punitive damages shall not be recoverable for any default hereunder to the extent permitted by law. Notwithstanding anything to the contrary contained herein, in no event shall a default under this section constitute a default under the Bonds or under any other provision of this resolution. As used in this section, Owner or Bondowner means, in respect of a Bond, the registered owner or owners thereof appearing in the bond register maintained by the Registrar or any Beneficial Owner (as hereinafter defined) thereof, if such Beneficial Owner provides to the Registrar evidence of such beneficial ownership in form and substance reasonably satisfactory to the Registrar. As used herein, Beneficial Owner means, in respect of a Bond, any person or entity which (i) has the power, directly or indirectly, to vote or consent with respect to, or to dispose of ownership of, such Bond (including persons or entities holding Bonds Irl through nominees, depositories or other intermediaries), or (ii) is treated as the owner of the Bond for federal income tax purposes. (b) Information To Be Disclosed. The City will provide, in the manner set forth in subsection (c) hereof, either directly or indirectly through an agent designated by the City, the following information at the following times: (1) on or before 365 days after the end of each fiscal year of the City, commencing with the fiscal year ending December 31, 2012, the following financial information and operating data in respect of the City (the Disclosure Information): (A) the audited financial statements of the City for such fiscal year, prepared in accordance with generally accepted accounting principles in accordance with the governmental accounting standards promulgated by the Governmental Accounting Standards Board or as otherwise provided under Minnesota law, as in effect from time to time, or, if and to the extent such financial statements have not been prepared in accordance with such generally accepted accounting principles for reasons beyond the reasonable control of the City, noting the discrepancies therefrom and the effect thereof, and certified as to accuracy and completeness in all material respects by the fiscal officer of the City; and (B) to the extent not included in the financial statements referred to in paragraph (A) hereof, the information for such fiscal year or for the period most recently available of the type contained in the Official Statement under headings: Current Property Valuations; Direct Debt; Tax Levies and Collections; Population Trend and Employment/Unemployment. Notwithstanding the foregoing paragraph, if the audited financial statements are not available by the date specified, the City shall provide on or before such date unaudited financial statements in the format required for the audited financial statements as part of the Disclosure Information and, within 10 days after the receipt thereof, the City shall provide the audited financial statements. Any or all of the Disclosure Information may be incorporated by reference, if it is updated as required hereby, from other documents, including official statements, which have been filed with the SEC or have been made available to the public on the Internet Web site of the Municipal Securities Rulemaking Board (MSRB). The City shall clearly identify in the Disclosure Information each document so incorporated by reference. If any part of the Disclosure Information can no longer be generated because the operations of the City have materially changed or been discontinued, such Disclosure Information need no longer be provided if the City includes in the Disclosure Information a statement to such effect; provided, however, if such operations have been replaced by other City operations in respect of which data is not included in the Disclosure Information and the City determines that certain specified data regarding such replacement operations would be described in paragraph (2) hereof, then, from and after such determination, the Disclosure Information shall include such additional specified data regarding the replacement operations. If the Disclosure Information is changed or this section is amended as permitted by this paragraph (b)(1) or subsection (d), then the City shall include in the next Disclosure Information to be delivered hereunder, to the extent necessary, an explanation of the 17 �3(s) reasons for the amendment and the effect of any change in the type of financial information or operating data provided. (2) In a timely manner not in excess of ten business days after the occurrence of the event, notice of the occurrence of any of the following events: (A) Principal and interest payment delinquencies; (B) Non - payment related defaults, if material; (C) Unscheduled draws on debt service reserves reflecting financial difficulties; (D) Unscheduled draws on credit enhancements reflecting financial difficulties; (E) Substitution of credit or liquidity providers, or their failure to perform; (F) Adverse tax opinions, the issuance by the Internal Revenue Service of proposed or final determinations of taxability, Notices of Proposed Issue (IRS Form 5701 -TEB) or other material notices or determinations with respect to the tax status of the Bonds, or other material events affecting the tax status of the Bonds; (G) Modifications to rights of security holders, if material; (H) Bond calls, if material, and tender offers; (I) Defeasances; (J) Release, substitution, or sale of property securing repayment of the securities, if material; (K) Rating changes; (L) Bankruptcy, insolvency, receivership or similar event of the City; (M) The consummation of a merger, consolidation, or acquisition involving an obligated person or the sale of all or substantially all of the assets of the obligated person, other than in the ordinary course of business, the entry into a definitive agreement to undertake such an action or the termination of a definitive agreement relating to any such actions, other than pursuant to its terms, if material; and (N) Appointment of a successor or additional trustee or the change of name of a trustee, if material. As used herein, for those events that must be reported if material, an event is "material" if it is an event as to which a substantial likelihood exists that a reasonably prudent investor would attach importance thereto in deciding to buy, hold or sell a Bond or, if not disclosed, would significantly alter the total information otherwise available to an investor from the Official Statement, information disclosed hereunder or information generally available to the public. Notwithstanding the foregoing sentence, an event is also "material' if it is an event that would be deemed material for purposes of the purchase, holding or sale of a Bond within the meaning of applicable federal securities laws, as interpreted at the time of discovery of the occurrence of the event. For the purposes of the event identified in (L) hereinabove, the event is considered to occur when any of the following occur: the appointment of a receiver, fiscal agent or similar officer for an obligated person in a proceeding under the U.S. Bankruptcy Code or in any other proceeding under state or federal law in which a court or governmental authority has assumed jurisdiction 18 over substantially all of the assets or business of the obligated person, or if such jurisdiction has been assumed by leaving the existing governing body and officials or officers in possession but subject to the supervision and orders of a court or governmental authority, or the entry of an order confirming a plan of reorganization, arrangement or liquidation by a court or governmental authority having supervision or jurisdiction over substantially all of the assets or business of the obligated person. (3) In a timely manner, notice of the occurrence of any of the following events or conditions: (A) the failure of the City to provide the Disclosure Information required under paragraph (b)(1) at the time specified thereunder; (B) the amendment or supplementing of this section pursuant to subsection (d), together with a copy of such amendment or supplement and any explanation provided by the City under subsection (d)(2); (C) the termination of the obligations of the City under this section pursuant to subsection (d); (D) any change in the accounting principles pursuant to which the financial statements constituting a portion of the Disclosure Information are prepared; and (E) any change in the fiscal year of the City. (c) Manner of Disclosure. (1) The City agrees to make available to the MSRB, in an electronic format as prescribed by the MSRB from time to time, the information described in subsection (b). (2) All documents provided to the MSRB pursuant to this subsection (c) shall be accompanied by identifying information as prescribed by the MSRB from time to time. (d) Term: Amendments, Interpretation. (1) The covenants of the City in this section shall remain in effect so long as any Bonds are Outstanding. Notwithstanding the preceding sentence, however, the obligations of the City under this section shall terminate and be without further effect as of any date on which the City delivers to the Registrar an opinion of Bond Counsel to the effect that, because of legislative action or final judicial or administrative actions or proceedings, the failure of the City to comply with the requirements of this section will not cause participating underwriters in the primary offering of the Bonds to be in violation of the Rule or other applicable requirements of the Securities Exchange Act of 1934, as amended, or any statutes or laws successory thereto or amendatory thereof. (2) This section (and the form and requirements of the Disclosure Information) may be amended or supplemented by the City from time to time, without notice to (except as IM 13 06) provided in paragraph (c)(3) hereof) or the consent of the Owners of any Bonds, by a resolution of this Council filed in the office of the recording officer of the City accompanied by an opinion of Bond Counsel, who may rely on certificates of the City and others and the opinion may be subject to customary qualifications, to the effect that: (i) such amendment or supplement (a) is made in connection with a change in circumstances that arises from a change in law or regulation or a change in the identity, nature or status of the City or the type of operations conducted by the City, or (b) is required by, or better complies with, the provisions of paragraph (b)(5) of the Rule; (ii) this section as so amended or supplemented would have complied with the requirements of paragraph (b)(5) of the Rule at the time of the primary offering of the Bonds, giving effect to any change in circumstances applicable under clause (i)(a) and assuming that the Rule as in effect and interpreted at the time of the amendment or supplement was in effect at the time of the primary offering; and (iii) such amendment or supplement does not materially impair the interests of the Bondowners under the Rule. If the Disclosure Information is so amended, the City agrees to provide, contemporaneously with the effectiveness of such amendment, an explanation of the reasons for the amendment and the effect, if any, of the change in the type of financial information or operating data being provided hereunder. (3) This section is entered into to comply with the continuing disclosure provisions of the Rule and should be construed so as to satisfy the requirements of paragraph (b)(5) of the Rule. 9.06. Authorization of Payment of Certain Costs of Issuance of the Bonds. The City authorizes the Purchaser to forward the amount of Bond proceeds allocable to the payment of issuance expenses to Klein Bank on the closing date for further distribution as directed by the City's financial advisor, Ehlers & Associates, Inc. SECTION 10. Correction of Bond Resolution for Series 2006A Bonds. In order to conform to the terms of the Series 2006A Bonds to the form of the Series 2006A Bonds issued by the City and to the terms set forth in the Official Statement for the Series 2006A Bonds, the resolution, adopted August 22, 2006 by the City Council authorizing the issuance of the Series 2006A Bonds and setting forth the terms thereof is hereby corrected as follows: (i) The third paragraph of the form of the Series 2006A Bond set forth in Section 2 is corrected to read as follows: "Bonds maturing in the years 2007 through 2014 are payable on their respective stated maturity dates without option of prior payment, but Bonds having stated maturity dates in the years 2015 through 2021 are each subject to redemption and prepayment, at the option of the City and in whole or in part and if in part, in the maturities selected by the City and by lot, assigned in proportion to their principal amount, within any maturity, on February 1, 2014 and on any date thereafter, at a price equal to the principal amount thereof to be redeemed plus interest accrued to the date of redemption." 20 (ii) Section 3.05(a) is hereby corrected to read as follows: "(a) Bonds maturing in the years 2007 through 2014 shall not be subject to redemption prior to maturity, but Bonds maturing in the years 2015 through 2021 shall each be subject to redemption and prepayment, at the option of the City, in whole or in part, and if in part, in the maturities selected by the City and, within any maturity, in $5,000 principal amounts selected by the Registrar by lot, on February 1, 2014 and on any date thereafter at a price equal to the principal amount thereof to be redeemed plus interest accrued to the date of redemption." SECTION 11. Redemption of Refunded Bonds. The City Finance Director is hereby directed to advise Bond Trust Services Corporation, Roseville, Minnesota, as paying agent for the Refunded Series 2006A Bonds, the Refunded 2006B Bonds and the Refunded Series 2006C Bonds, to call such bonds for redemption and prepayment on the Crossover Date, and to give thirty days mailed Notice of Redemption, all in accordance with the provisions of the resolutions authorizing the issuance of such bonds. Attest: City Administrator Mayor Upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon the resolution was declared duly passed and adopted. 21 pD( 10� SCHEDULEI COUNTY AUDITOR'S CERTIFICATE AS TO REGISTRATION AND TAX LEVY The undersigned, being the duly qualified and acting County Auditor of McLeod County, Minnesota, hereby certifies that there has been filed in my office a certified copy of a resolution duly adopted on June 26, 2012, by the City Council of the City of Hutchinson, Minnesota, setting forth the form and details of an issue of $5,035,000 General Obligation Refunding Bonds, Series 2012B, dated as of July 25, 2012, and levying taxes for the payment of the Bonds.. I further certify that the issue has been entered on my bond register and the tax levy has been filed as required by Minnesota Statutes, Sections 475.61 through 475.63. WITNESS my hand officially this day of 2012. McLeod County Auditor (SEAL)