cp06-12-2012 cNo Council Workshop
AGENDA
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, JUNE 12, 2012
1. CALL TO ORDER — 5:30 P.M.
2. INVOCATION — Peace Lutheran Church
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS. DONATIONS AND COMMUNITY SERVICE TO THE CITY
5. PUBLIC COMMENTS
6. MINUTES
(a) REGULAR MEETING OF MAY 22, 2012
Action — Motion to approve as presented
7. CONSENT AGENDA (Purpose: onlyfor items requiring Council approval by external entities that would otherwise
ave een e egate tot the City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 14014 - RESOLUTION TO APPROVE EXECUTION OF MN/DOT
AGREEMENT NO. 01239 FOR TRUNK HWY 15 RETAINING WALL RECONSTRUCTION
2. ORDINANCE NO. 12 -0687 — AN ORDINANCE SUSPENDING ENFORCEMENT OF
HUTCHINSON CITY ORDINANCE 92.18 PERTAINING TO HOURS OF USE OF SOUND
AMPLIFICATION EQUIPMENT FOR JAYCEE WATER CARNIVAL EVENTS ON JUNE 14 &
17, 2012 (SECOND READING AND ADOPTION)
3. ORDINANCE NO. 12 -0688 - AN ORDINANCE SUSPENDING ENFORCEMENT OF
HUTCHINSON CITY ORDINANCE 92.18 PERTAINING TO HOURS OF USE OF SOUND
AMPLIFICATION EQUIPMENT FOR RELAY FOR LIFE EVENT ON AUGUST 3, 2012
(SECOND READING AND ADOPTION)
(b) CONSIDERATION FOR APPROVAL OF ISSUING PARADE PEDDLER'S PERMIT TO GERALD
JOHNSON TO SELL NOVELTY ITEMS ALONG WATER CARNIVAL PARADE ROUTE ON
JUNE 17, 2012
(c) CONSIDERATION FOR APPROVAL OF ISSUING TRANSIENT MERCHANT LICENSE TO JAY
MALONE MOTORS AT THE HUTCHINSON MALL PARKING LOT FROM AUGUST 10 — 20,
2012
(d) CONSIDERATION FOR APPROVAL OF ISSUING SHORT -TERM 3.2 MALT LIQUOR LICENSE
TO POWER PULL NATIONALS LLC AT MCLEOD COUNTY FAIRGROUNDS ON JUNE 15 & 16,
2012
CITY COUNCIL AGENDA —JUNE 12, 2012
(e) CONSIDERATION FOR APPROVAL OF ISSUING SHORT -TERM GAMBLING LICENSE TO
HTUCHINSON HOCKEY ASSOCIATION ON JANUARY 13, 2012. AT AMERICAN LEGION
(I) CONSIDERATION FOR APPROVAL OF UPPER MIDWEST ALLIS CHALMERS CLUB EVENT
SIGNAGE REQUEST
(g) CONSIDERATION FOR APPROVAL OF GENERAL RECORDS RETENTION SCHEDULE FOR
MINNESOTA CITIES
(h) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
Action — Motion to approve consent agenda
8. PUBLIC HEARINGS 6:00 P.M.
(a) ASSESSMENT HEARING AND PROJECT AWARD FOR 2012 PAVEMENT MANAGEMENT
PROGRAM PHASE 1 PROJECT - LETTING NO. 3, PROJECT NO. 12 -04
Action — Motion to reject — Motion to approve
9. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information
necessary to cra t wise po icy. Always looking toward the uture, not monitoring past)
10. UNFINISHED BUSINESS
11. NEW BUSINESS
(a) CONSIDERATION FOR APPROVAL OF PROJECT AWARD FOR 2012 STREET SEAL COATING
PROJECT — LETTING NO. 4, PROJECT NO. 12 -05
Action— Motion to reject — Motion to approve
(b) CONSIDERATION FOR APPROVAL OF DOWNTOWN ACTION PLAN CONTRACT WITH
HOISINGTON KOEGLER GROUP INC.
Action — Motion to reject — Motion to approve
(c) COMMISSION IO AND O COMMITT O ES TERMS AND CITY POLICY O
HINSONPOLICY NO. 1.1 —
LICENSES AND PERMITS
Action —
(d) DISCUSSION OF CREATING A NUISANCE CODE OFFICER POSITION
Action -
12. GOVERNANCE (Purpose: to assess past organizat Iona! performance, develop policy that guides the organization and
Council and manage the logistics of the Council. May include monitoring reports, policy development and governance
process items.)
(a) FIRE DEPARTMENT MONTHLY REPORT FOR MAY 2012
(b) HUTCHINSON UTILITIES COMMISSION MINUTES FROM APRIL 25, 2012
CITY COUNCIL AGENDA —JUNE 12, 2012
(c) PLANNING, ZONING, BUILDING DEPARTMENT MONTHLY REPORT FOR MAY 2012
(d) PARKS, RECREATION, COMMUNITY EDUCATION BOARD MINUTES FROM APRIL 2, 2012
13. MISCELLANEOUS
14. ADJOURN
MINUTES
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, MAY 22, 2012
1. CALL TO ORDER — 5:30 P.M.
ayor teve oo c e t e meeting to order. Members present were Mary Christensen, Chad Czmowski, Bill
Arndt and Eric Yost. Others present were Jeremy Carter, City Administrator and Marc Sebora, City Attorney.
2. INVOCATION — Due to the absence of a pastor, the invocation was dispensed.
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
Council Member Christensen thanked the volunteers that worked on the Harrington - Merrill House this past
weekend.
5. PUBLIC COMMENTS
6. MINUTES
(a) REGULAR MEETING OF MAY 8, 2012
Motion by Arndt, second by Christensen, to approve the minutes as presented. Motion carried unanimously.
7. CONSENT AGENDA (Purpose: onlyfor items requiring Council approval by external entities that would otherwise
ave een e egate to t e City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 14006 — RESOLUTION AMENDING 2012 FEE SCHEDULE (CEMETERY
RATES)
2. ORDINANCE NO. 12 -0687 — AN ORDINANCE SUSPENDING ENFORCEMENT OF
HUTCHINSON CITY ORDINANCE 92.18 PERTAINING TO HOURS OF USE OF SOUND
AMPLIFICATION EQUIPMENT FOR JAYCEE WATER CARNIVAL EVENTS ON JUNE 14 &
17, 2012
3. ORDINANCE NO. 12 -0688 - AN ORDINANCE SUSPENDING ENFORCEMENT OF
HUTCHINSON CITY ORDINANCE 92.18 PERTAINING TO HOURS OF USE OF SOUND
AMPLIFICATION EQUIPMENT FOR RELAY FOR LIFE EVENT ON AUGUST 3, 2012
(b) PLANNING COMMISSION ITEM
1. CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY THE CITY OF
HUTCHINSON PARKS DEPARTMENT TO ALLOW A BAND SHELTER/STAGE
STRUCTURE IN THE FLOODWAY DISTRICT LOCATED IN WEST RIVER PARK WITH
FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT FINDINGS OF
FACT RESOLUTION NO. 14007 AND RESOLUTION NO. 14008)
(c) CONSIDERATION FOR APPROVAL OF ISSUING CARNIVAL PERMIT TO J &K AMUSEMENTS
CITY COUNCIL MINUTES —MAY 22, 2012
ON JUNE 1 — 3, 2012, AT HUTCHINSON MALL
(d) CONSIDERATION FOR APPROVAL OF TERMS AND CONDITIONS OF ACCEPTING AIRPORT
IMPROVEMENT GRANTS
(e) APPOINTMENT OF COUNCIL MEMBER CHAD CZMOWSKI, CITY ADMINISTRATOR JEREMY
CARTER AND MAYOR STEVE COOK AS CITY REPRESENTATIVES TO A COMMITTEE WITH
HUTCHINSON UTILITIES COMMISSION REPRESENTATIVES TO DISCUSS POSSIBLE
CHANGES TO THE ANNUAL TRANSFER FORMULA
(f) CONSIDERATION FOR APPROVAL OF ANNUAL DAIRY DAY CELEBRATION
(g) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
(h) CONSIDERATION FOR APPROVAL OF ACCEPTING ADDITIONAL ITEMS PERTAINING TO
THE HISTORICAL REGISTER DESIGNATION FOR THE HARRINGTON- MERRILL HOUSE FOR
THE PUBLIC RECORD
Item 7(b)1 was pulled for separate discussion.
Motion by Czmowski, second by Arndt, to approve consent agenda with the exception of Item 7(b) I
Motion carried unanimously.
Item 7(b)1 had further discussion. Council Member Yost noted that a canvass top is being proposed,
however Council Member Yost asked if a more permanent roof structure would be requested, would the
applicant have to go through the CUP process again. Dan Jochum, Planning Director, noted that a new CUP
would not need to be applied for. This CUP is more for the structure itself. A different roof top would be
approved by a building permit.
Mayor Cook noted that on Resolution No. 14008, the first condition references an interim use permit and
that language should be changed to read conditional use permit.
Motion by Yost, second by Arndt, to approve Item 7(b)l. Motion carried unanimously
8. PUBLIC HEARINGS — 6:00 P.M. - NONE
9. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information
necessary to cra t wise policy. A ways looking towar t e Lure, not monitoring past)
(a) PRESENTATION OF HUTCHINSON AREA HEALTH CARE ANNUAL REPORT — DR. STEVEN
MULDER
Dr. Steve Mulder, presented before the Council. Dr. Mulder noted that the lease agreement between the City
and HAHC require that an annual presentation be given to the City from HAHC. Dr. Mulder reviewed such
items as the 2011 audited financial results, performance parameters, service areas, community contributions,
volunteer opportunities, new providers, and a senior care update. Projects for 2012 include an integration
between Hutchinson Health Care and Hutchinson Medical Center and a new electronic record
implementation.
Council Member Arndt asked about special care offerings that Harmony River Senior Care may provide in
the future. Dr. Mulder responded that specialized care offerings may be offered by various institutions.
Mayor Cook asked about Burns Manor. Dr. Mulder noted that the equipment inside Burns Manor is being
considered to be disposed of in various ways. Dr. Mulder explained that the building itself is a joint asset
between the City and HHC. Dr. Mulder explained that the City and HHC are considering proposals that
have come forward.
2 (v�)-
CITY COUNCIL MINUTES — MAY 22, 2012
(b) DISCUSSION OF AMENDMENTS TO CITY CODE SECTION 94.45 CEMETERY — MONUMENTS
AND MARKERS
John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that staff has been
brainstorming ideas to make cemetery customers' experience of high quality. Part of that is providing
customers as much information upfront as it pertains to monument dimensions. The proposed ordinance
amendment includes language clarifying maximum sizes and provides staff with options to clearly
communicate the monument requirements.
Mayor Cook suggested changing the title of the proposed ordinance section to "Memorials (Monuments and
Markers)" versus "Monuments and Markers" to reflect the amended language throughout the ordinance.
Any other suggestions to the ordinance can be directed to John Olson.
10. UNFINISHED BUSINESS
11. NEW BUSINESS
(a) CONSIDERATION FOR APPROVAL OF AUTHORIZING PRESALE REPORT AND PROCEEDING
WITH FINAL SALE OF GENERAL OBLIGATION BONDS
Bruce Kimmel, Ehlers & Associates, presented before the Council. Mr. Kimmel provided an overview of
the presale report for a proposed refunding of current bond issues. This is solely to refinance at a lower
interest rate. The City will see a net savings of $306,000 upon refinancing.
Motion by Czmowski, second by Yost, to approve Resolution No. 14009 to provide for the sale of
$5,035,000 general obligation refunding bonds, series 2012B. Motion carried unanimously.
(b) CONSIDERATION FOR APPROVAL OF CITY OF HUTCHINSON POLICY NO. 1.13 — PETTY CASH -
CITY DEPARTMENTS AND CONSIDERATION OF ABOLITION OF POLICY NO. 1.16 - FARMERS
MARKET
Jeremy Carter, City Administrator, presented before the Council. Mr. Carter explained that the policy
pertaining to petty cash has some minor changes. These include striking out language that pertains to
specific purchase dollar amounts and language pertaining to replenishing the petty cash fund as opposed to
reimbursing the petty cash fund.
The next policy pertains to the Farmers Market. The policy on record notes that the Farmers Market has
ongoing approval of utilizing First Avenue SE next to Library Square on Saturday mornings and Wednesday
afternoons. Because this is not current practice and the Farmers Market is in process of relocating to a
permanent home not on First Avenue SE, Mr. Carter is proposing to strike this policy. If the relocation of
the Farmers Market should fall through for any reason, a new policy would be drafted.
Motion by Christensen, second by Yost, to approve Policy No. 1.13 and abolish Policy No. 1.16. Motion
carried unanimously.
(c) DISCUSSION OF CITY HUTCHINSON POLICY NO. 1.08 — BOARDS, COMMISSION AND
COMMITTEES -TERMS AND CITY OF HUTCHINSON POLICY NO. 1.15 — LICENSES AND PERMITS
Jeremy Carter, City Administrator, presented before the Council. Mr. Carter noted that Policy No. 1.08 deals
with the terms of the various city boards and commissions. Language is proposed to be added to the policy
indicating that an individual can serve two full terms, excluding the filling of an unexpired term. Mayor
Cook suggested adding "consecutive" before "two full terms ". It was also suggested to add language that
after two full terms, an individual must have a waiting period of one year and then can be appointed again.
Mr. Carter shared a table showing discrepancies between City code and the proposed policy. Discussion was
held on the Planning Commission. The ordinance establishing the Planning Commission states that the
Mayor shall serve as an ex- officio member. Mayor Cook suggested striking that language from the
ordinance. The Council agreed with this suggestion. The ordinance establishing the Tree Board holds
language stating the City Forester shall serve as an ex- officio member. In practice, because the City no
longer has a City Forester position, the Natural Resource Coordinator has been working with the Tree Board
lam-)
CITY COUNCIL MINUTES — MAY 22, 2012
and has retained the duties of the City Forester. It was suggested to change the language in the ordinance to
read Natural Resource Coordinator. Council Member Yost suggested language such as "Natural Resource
Coordinator or equivalent" so that the ordinance wouldn't have to be changed each time the correlating
position might change.
Council Member Czmowski asked if a Council Member needs to be appointed to the Tree Board and Library
Board. The Tree Board is evolving and the structure of it will continue to be discussed. Council Members
felt that it was good to have a Council Member on the Library Board. It was also discussed perhaps the
Head Librarian could serve as an ex- officio member with regular updates to the Council. Jeremy Carter will
check with the librarian and will then add language to the ordinance reflecting that accordingly.
Mr. Carter reviewed the Parks, Recreation, Community Education Board. The ordinance establishing the
PRCE Board states it will have 13 board members, 10 being from the community, plus one council member,
one school board member and one youth representative. However, current practice has been having a seven -
member board with one council member, one school board member and no youth membership. Mr. Carter
explained that school district staff and the PRCE Director meet with youth in the schools on a regular basis.
Mayor Cook suggested that the PRCE minutes explain youth communication. The ordinance will be
changed to reflect a seven - member board.
Mayor Cook noted that a few years ago the Council approved no terms limits for the EDA Board. This
language will be added to the policy. The Hutchinson Utilities Commission was discussed. Mayor Cook
noted that the HUC may include a City Council Member as the policy states, however the City Council
Member is appointed annually. That language will be added to the policy for clarification.
Mr. Carter then reviewed Policy No. 1.15 — Licenses and permits. A majority of the licenses included in this
policy require by ordinance Council action to issue a license. The Council needs to set direction as to what
licenses they would like to delegate to a department for issuance, if any. Mayor Cook noted that the licenses
that require Council action are nice to come to the Council for awareness. By bringing licenses to the
Council agenda, it brings forth Council and public awareness. Discussion was held regarding the various
licenses and what may or may not be delegated to staff. Feedback from Council Members may be directed
towards the City Administrator and a revised policy will be before the Council at a future meeting.
(d) CONSIDERATION FOR APPROVAL OF SETTING CITY COUNCIL WORKSHOP FOR JUNE 26, 2012,
AT 4:00 P.M. (RIVER PRESERVATION AND WATERSHED DISTRICT DISCUSSION)
Council Member Arndt noted that Diane Sander of Crow River Organization of Water should be part of this
workshop.
Motion by Arndt, second by Christensen, to set Council workshop for June 26, 2012, to discuss river
preservation and watershed district. Motion carried unanimously.
12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the organization and
Councige the logistics of the Council. May include monitoring reports, policy development and governance
process items.)
(a) CITY COUNCIL /HUTCHINSON UTILITIES COMMISSION JOINT MEETING MINUTES FROM
MAY 2, 2012
(b) HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM APRIL
17, 2012
(c) PLANNING, ZONING, BUILDING DEPARTMENT MONTHLY REPORT FOR APRIL 2012
(d) PLANNING COMMISSION MINUTES FROM SPECIAL MEETING OF MAY 1, 2012
(e) JOINT PLANNING BOARD MINUTES FROM APRIL 18, 2012
4 U (p-)
CITY COUNCIL MINUTES — MAY 22, 2012
(f) CITY OF HUTCHINSON FINANCIAL REPORTS FOR APRIL 2012
(g) CITY OF HUTCHINSON INVESTMENT REPORT FOR APRIL 2012
Mayor Cook raised some questions about the revenues in the water and sewer funds. Mayor Cook also
questioned whether depreciation should be accounted for in the HATS fund.
13. MISCELLANEOUS
Eric Yost—Council Member Yost announced he will not be running for another term as Council Member
Chad Czmowski — Council Member Czmowski announced he will be running again for another term as
Council Member.
Jeremy Carter — Mr. Carter noted that the Council needs to set a public meeting for May 31, 2012, at
12:00 noon for the HUC Generation Plan presentation.
Motion by Christensen, second by Arndt, to set May 31, 2012, at 12:00 noon at City Center for HUC
Generation Plan presentation. Motion carried unanimously.
The river fountain is proposed to be put in place this Friday, if all goes well. John Olson explained the
repairs that have been made to the fountain.
Mayor Cook — Mayor Cook mentioned that the lease amendment related to the Hutchinson Health
Care /City of Hutchinson will be presented at the next Council meeting. A town hall meeting will be held
the week of June 18` to discuss the proposed lease amendments.
Motion by Arndt, second by Yost, to set June 18, 2012, at 6:30 p.m. as town hall meeting at City Center.
Motion carried unanimously.
Mayor Cook noted that at the joint City Council /HUC meeting, the group briefly discussed
vehicle /equipment and additional employee sharing amongst the two organizations. Mayor Cook asked
Mr. Carter to follow up with HUC and the general manager about those potentials.
Mayor Cook also noted he is putting a group together to discuss the vacant big box buildings on Hwy 15
South.
Mayor Cook mentioned that a group will be formed to discuss updating the Downtown Plan. Council
Member Czmowski will be the Council /EDA representative on that committee.
Mr. Carter explained that the EDA is waiting for the phase 2 environmental study to proceed with the
depot project.
Mayor Cook commented on nuisance properties and asked that a report be generated with various
categories, such as safety, aesthetics, structural, etc.; complaint- based, other and have information included
on the Planning/Zoning/Building monthly report. Also, Mayor Cook mentioned perhaps a timeline of
when properties are taken care of can be included, such as 30 days, 60 days, 90 days, etc.
14. ADJOURN
Motion by Arndt, second by Christensen to adjourn at 7:20 p.m. Motion carried unanimously.
LP (--)
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TO: Mayor & City Council
FROM: Kent Exner, DPW /City Engineer
RE: Consideration for Approval of Resolution to Execute Mn/DOT Agreement No.
01239 for TH 15 Retaining Wall Reconstruction
(Letting No. 5/Project No. 12 -06)
DATE: June 12, 2012
City staff recently received the MnDOT Cooperative Construction Agreement for the proposed TH 15 Retaining Wall
Reconstruction project. City staff has reviewed this document and believes that it accurately reflects previous discussions
and understandings arrived at with MnDOT staff. Agreement conditions of note include the following:
• MnDOT's full and complete lump sum cost for the retaining wall reconstruction, pedestrian ramp and
sidewalk construction and associated construction engineering is $200,000.
• City is responsible for design and construction engineering efforts and costs.
• City has the right to reject all construction bids.
• Contract construction will be under the direction of the City.
• Future City maintenance requirements will include the sidewalk facilities and landscaping.
Upon this agreement being executed with the associated Resolution, the City will be allowed to proceed withbiddingthis
project. City staff has specified a mid - September to early November construction timeframe.
We recommend approving the attached Agreement and Resolution.
cc: Jeremy Carter— City Administrator
9�_)1
0""E'0,, Minnesota Department of Transportation
District 8 Region Office
m� 1800 East College Drive
OF TP >� Marshall, MN 56258
May 23, 2012
Kent Exner
Hutchinson City Engineer
111 Hassan Street SE
Hutchinson, MN 55350 -2522
Re: Cooperative Agreement No. 01239
SP 4304 -89 (TH 15)
Office Tel: 507.537.6146
Fax: 507.537.3800
Toll Free: 1.800.657.3748
www.mndot.gov
Enclosed please find three copies of the proposed agreement with the City of
Hutchinson. The agreement provides for a lump sum payment for the State's
share of the cost of the above- referenced project.
Please present this agreement to the City Council for approval and execution.
Also required will be a Resolution by the City authorizing its officers to sign the
agreement. Once executed, please return all three signed copies to this office
for further execution and processing.
Thank you.
Sincerely,
Mel Odens
District State Aid Engineer /AIDE
507 - 537 -2044
MO/ fb
cc: Maryanne Kelly - Sonnek, MS 682
File
An Equal Opportunity Employer
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Minnesota Department of Transportation
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Office of Project Management and Technical Support
Cooperative Agreements Unit
Mail Stop 682, Room 618
395 John Ireland Boulevard
St. Paul, MN 55155
May 14, 2012
To: Mel Odens
Agreement Coordinator, D -8 c - ` O
n�
From: Maryanne Kelly- Sonnek
Municipal Agreements Engineer
Subject: Proposed Coop. Const. Agree. No. 01239
City of Hutchinson
S.P. 4304 -89 (T.H. 15)
State Funds
Office Tel: (651) 366 -4634
Fax (651) 366 -4769
State lump sum payment for T.H. 15
construction
Transmitted herewith in triplicate is a proposed agreement with the City of Hutchinson. This
agreement provides for a lump sum payment to the City of the State's share of the costs of the
retaining wall reconstruction, pedestrian ramps, sidewalk and other associated construction to
be performed along T.H. 15 within the corporate City limits.
Present this agreement to the City Council for their approval and execution that includes
original signatures of the City Council authorized City officers on the three copies of the
agreement. Also required are three original copies of a resolution passed by the City Council
authorizing its officers to sign the agreement on its behalf. A suggested form of such
resolution is enclosed.
The executed agreements and resolutions (three originals of each) should be forwarded to this
office as soon as possible. A copy will be returned to the City when fully executed.
Please send me a corgy of your letter transmitting the agreement to the City for approval.
cc: File
`l (9)1
CITY OF HUTCHINSON
RESOLUTION ENTERING INTO MN /DOT AGREEMENT NO. 01239
RESOLUTION NO. 14014
IT IS RESOLVED that the City of Hutchinson enter into MnDOT Agreement No. 01239 with the State of
Minnesota, Department of Transportation for the following purposes:
To provide for payment by the State to the City of the State's share of the costs of the retaining wall
reconstruction, pedestrian ramp and sidewalk construction and other associated construction to be
performed along and adjacent to Trunk Highway No. 15 from 5th Avenue SW to 4th Avenue SW within
the corporate City limits under State Project No. 4304 -89.
IT IS FURTHER RESOLVED that the Mayor and the City Administrator are authorized to execute the
Agreement and any amendments to the Agreement.
Mayor
City Administrator
q (9-) 1
Mn/DOT Contract No: 01239
[.�IQI_Y_�[11,11t% 11`�I►1_�[.YIy 1�7
State Project Number (SP):
Trunk Highway Number (TH):
DEPARTMENT OF TRANSPORTATION
And
CITY OF HUTCHINSON
COOPERATIVE CONSTRUCTION
AGREEMENT
4304 -89
15
Original Amount Encumbered
$200,000.00
This Agreement is between the State of Minnesota, acting through its Commissioner of Transportation ( "State ") and
City of Hutchinson acting through its City Council ( "City ").
Recitals
1. The City will perform retaining wall reconstruction, pedestrian ramp and sidewalk construction and other
associated construction along and adjacent to Trunk Highway No. 15 from 5'" Avenue SW to 4`" Avenue SW
according to City - prepared plans, specifications and special provisions designated by the City as City Project
No. 12 -06 and by the State as State Project No. 4304 -89 (T.H. 15)(" Project"); and
2. The City requests the State participate in the costs of the retaining wall reconstruction, pedestrian ramp and
sidewalk construction and the State is willing to participate in the costs of said construction and associated
construction engineering; and
3. Minnesota Statutes § 161.20, subdivision 2 authorizes the Commissioner of Transportation to make
arrangements with and cooperate with any governmental authority for the purposes of constructing,
maintaining and improving the trunk highway system.
Agreement
1. Term of Agreement; Survival of Terms; Plans;
I.I. Effective date This Agreement will be effective on the date the State obtains all signatures required by
Minnesota Statutes § 16C.05, subdivision 2.
1.2. Expiration date. This Agreement will expire when all obligations have been satisfactorily fulfilled.
1.3. Survival of terms. All clauses which impose obligations continuing in their nature and which must survive
in order to give effect to their meaning will survive the expiration or termination of this Agreement,
including, without limitation, the following clauses: 2.4. State Ownership of Improvements; 5. Maintenance
by the City; 9. Liability; Worker Compensation Claims; Insurance; 11. State Audits; 12. Government Data
Practices; 13. Governing Law; Jurisdiction; Venue; and 15. Force Majeure
1.4. Plans, Specifications, Special Provisions. State - approved City plans, specifications and special provisions
designated by the City as City Project No. 12 -06 and by the State as State Project No. 4304 -89 (TH. 15) are
on file in the office of the City's Engineer and incorporated into this Agreement by reference. ( "Project
Plans ")
2. Right -of -Way Use
2.1. Limited Right to Occupy. The State grants to the City (and its contractors and consultants) the right to
occupy trunk highway right -of -way as necessary to perform the work described in the Project Plans. This
right is limited to the purpose of constructing the project, and administering such construction, and may be
revoked by the State at any time, with or without cause. Cause for revoking this right of occupancy
includes, but is not limited to, breaching the terms of this or any other agreement (relevant to this project)
with the State, failing to provide adequate traffic control or other safety measures, failing to perform the
construction properly and in a timely manner, and failing to observe applicable environmental laws or terms
Mn/DOT Contract No: 01239
of applicable permits. The State will have no liability to the City (or its contractors or consultants) for
revoking this right of occupancy.
2.2. State Access; Suspension of Work; Remedial Measures. The State's District Engineer or assigned
representative retains the right to enter and inspect the trunk highway right -of -way (including the
construction being performed on such right -of -way) at any time and without notice to the City or its
contractor. If the State determines (in its sole discretion) that the construction is not being performed in a
proper or timely manner, or that environmental laws (or the terms of permits) are not being complied with,
or that traffic control or other necessary safety measures are not being properly implemented, then the State
may direct the City (and its contractor) to take such remedial measures as the State deems necessary. The
State may require the City (and its contractors and consultants) to suspend their operations until suitable
remedial action plans are approved and implemented. The State will have no liability to the City (or its
contractors or consultants) for exercising its rights under this provision.
2.3. Traffic Control; Worker Safety. While the City (and its contractors and consultants) are occupying the State
right -of -way, they must comply with the approved traffic control plan, and with applicable provisions of the
Work Zone Field Handbook ( http: / /www.dot.st ate. mn. us /trafficeng /workzone /index.html All City,
contractor, and consultant personnel occupying the State's right -of -way must be provided with required
reflective clothing and hats.
2.4. State Ownership of Improvements. The State will retain ownership of its trunk highway right -of -way,
including any improvements made to such right -of -way under this Agreement, unless otherwise noted. The
warranties and guarantees made by the City's contractor with respect to such improvements (if any) will
flow to the State. The City will assist the State, as necessary, to enforce such warranties and guarantees, and
to obtain recovery from the City's consultants, and contractor (including its sureties) for non - performance of
contract work, for design errors and omissions, and for defects in materials and workmanship. Upon request
of the State, the City will undertake such actions as are reasonably necessary to transfer or assign contract
rights to the State and to permit subrogation by the State with respect to claims against the City's consultants
and contractors.
3. Contract Award and Construction
3.1. Bids and Award The City will receive bids and award a construction contract to the lowest responsible
bidder, subject to concurrence by the State in that award, according to the Project Plans. The contract
construction will be performed according to the Project Plans.
3.2. Bid Documents furnished by the City. The City will, within 7 days of opening bids for the construction
contract, submit to the State's District Engineer a copy of the low bid and an abstract of all bids together
with the City's request for concurrence by the State in the award of the construction contract. The City will
not award the construction contract until the State advises the City in writing of its concurrence.
3.3. Rejection of Bids. The City may reject and the State may require the City to reject any or all bids for the
construction contract. The party rejecting or requiring the rejection of bids must provide the other party
written notice of that rejection or requirement for rejection no later than 30 days after opening bids. Upon
the rejection of all bids, a party may request, in writing, that the bidding process be repeated. Upon the
other party's written approval of such request, the City will repeat the bidding process in a reasonable period
of time, without cost or expense to the State.
3.4. Direction, Supervision and Inspection of Construction
A. The contract construction will be under the direction of the City and under the supervision of a registered
professional engineer: however, the State participation construction covered under this Agreement will
be open to inspection by the State District Engineer's authorized representatives. The City will give the
District Engineer at Willmar a five day notice of its intention to start the contract construction.
q(a)1
Mn /DOT Contract No: 01239
B. Responsibility for the control of materials for the contract construction will be on the City and its
contractor and will be carried out according to Specifications No. 1601 through and including No. 1609
in the State's current "Standard Specifications for Construction ".
3.5. Completion of Construction. The City will cause the contract construction to be started and completed
according to the time schedule in the construction contract special provisions. The completion date for the
contract construction may be extended, by an exchange of letters between the appropriate City official and
the State District Engineer's authorized representative, for unavoidable delays encountered in the
performance of the contract construction.
3.6. Plan Changes. All changes in the Project Plans and all addenda, change orders and supplemental
agreements entered into by the City and its contractor for contract construction must be approved in writing
by the State District Engineer's authorized representative.
3.7. Compliance with Laws, Ordinances, Regulations. The City will comply and cause its contractor to comply
with all Federal, State and Local laws, and all applicable ordinances and regulations. With respect only to
that portion of work performed on the State's trunk highway right -of -way, the City will not require the
contractor to follow local ordinances or to obtain local permits.
3.8. Construction Documents Furnished by the City. The City will keep records and accounts that enable it to
provide the State, when requested, with the following:
A. Copies of the City contractor's invoice(s) covering all contract construction.
B. Copies of the endorsed and canceled City warrant(s) or check(s) paying for final contract construction, or
computer documentation of the warrant(s) issued, certified by an appropriate City official that final
construction contract payment has been made.
C. Copies of all construction contract change orders and supplemental agreements.
D. A certification form, provided by the State, signed by the City's Engineer in charge of the contract
construction attesting to the following:
i. Satisfactory performance and completion of all contract construction according to the Project Plans.
ii. Acceptance and approval of all materials furnished for the contract construction relative to
compliance of those materials to the State's current "Standard Specifications for Construction ".
iii. Full payment by the City to its contractor for all contract construction.
E. Copies, certified by the City's Engineer, of material sampling reports and of material testing results for
the materials furnished for the contract construction.
F. A copy of the "as built" plan sent to the District Engineer.
4. Right -of -Way; Easements; Permits
4.1. The City will, without cost or expense to the State, obtain all rights -of -way, easements, construction permits
and any other permits and sanctions that may be required in connection with the local and trunk highway
portions of the contract construction. Before payment by the State, the City will furnish the State with
certified copies of the documents for rights -of -way and easements, construction permits and other permits
and sanctions required for State participation construction covered under this Agreement.
4.2. The City will convey to the State by quit claim deed, all newly acquired rights needed for the continuing
operation and maintenance of the Trunk Highway, if any, upon completion of the Project, at no cost or
expense to the State.
4.3. The City will comply with Minnesota Statutes § 216D.04, subdivision 1(a), for identification, notification,
design meetings and depiction of utilities affected by the contract construction.
Mn /DOT Contract No: 01239
5. Maintenance by the City
Upon completion of the project, the City will provide the following without cost or expense to the State:
5.1. Sidewalks. Maintenance of the sidewalk construction, including stamped and colored concrete sidewalk (if
any) and pedestrian ramps. Maintenance includes, but is not limited to, snow, ice and debris removal,
patching, crack repair, panel replacement, cross street pedestrian crosswalk markings, mowing grass
boulevards (if any) and any other maintenance activities necessary to perpetuate the sidewalks in a safe,
useable, and aesthetically acceptable condition.
5.2. Landscaping. The City will provide for the maintenance of the landscaping without cost to the State.
Maintenance includes, but is not limited to, weeding and pruning, and removal and replacement of all
materials that fail to survive.
5.3. Additional Drainage. Neither party to this Agreement will drain any additional drainage into the storm
sewer facilities constructed under the construction contract that was not included in the drainage for which
the storm sewer facilities were designed, without first obtaining written permission to do so from the other
ply.
6. State Cost and Payment by the State
6.1. State Cost. $200,000.00 is the State's full and complete lump sum cost for the retaining wall reconstruction,
pedestrian ramp and sidewalk construction and associated construction engineering.
6.2. Conditions of Payment. The State will pay the City the full and complete lump sum amount or the total cost
of the contract construction as shown in the awarded contract bid document plus an 8 percent construction
engineering cost share, whichever amount is smaller, after the following conditions have been met:
A. Encumbrance by the State of the State's full and complete State funded lump sum cost share.
B. Approval by the State's Land Management Director at St. Paul of certified documentation, submitted by
the City, for all right -of -way and easement acquisitions required for the contract construction.
C. Execution of this Agreement and transmittal to the City, including a letter advising of the State's
concurrence in the award of the construction contract.
D. The State's receipt of a written request from the City for the advancement of funds. The request will
include certification by the City that all necessary parties have executed the construction contract.
6.3. Limitations of State Payment; No State Payment to Contractor
The State's participation in the contract construction is limited to the lump sum amount shown in Article
6. 1, and the State's participation will not change except by a mutually agreed written amendment to this
Agreement. The State's payment obligation extends only to the City. The City's contractor is not intended
to be and will not be deemed to be a third party beneficiary of this Agreement. The City's contractor will
have no right to receive payment from the State. The State will have no responsibility for claims asserted
against the City by the City's contractor.
7. Authorized Representatives
Each party's Authorized Representative is responsible for administering this Agreement and is authorized to give
and receive any notice or demand required or permitted by this Agreement.
7.1. The State's Authorized Representative will be:
Name /Title: Maryanne Kelly - Sonnek, Municipal Agreements Engineer (or successor)
Address: 395 John Ireland Boulevard, Mailstop 682, St. Paul, MN 55155
Telephone: (651) 366 -4634
Fax: (651) 366 -4769
E -Mail: maryanne.kellysonnekastate.mn.us
9 LO-) I
Mn /DOT Contract No: 01239
7.2. The City's Authorized Representative will be:
Name /Title: Jeremy Carter, City Administrator (or successor)
Address: 111 Hassan Street SE, Hutchinson, MN 55350
Telephone: (320) 234 -4241
8. Assignment; Amendments; Waiver; Contract Complete
8.1. Assignment Neither party may assign or transfer any rights or obligations under this Agreement without the
prior consent of the other party and a written assignment agreement, executed and approved by the same
parties who executed and approved this Agreement, or their successors in office.
8.2. Amendments. Any amendment to this Agreement must be in writing and will not be effective until it has
been executed and approved by the same parties who executed and approved the original Agreement, or
their successors in office.
8.3. Waiver. If a party fails to enforce any provision of this Agreement, that failure does not waive the provision
or the party's right to subsequently enforce it.
8.4. Contract Complete. This Agreement contains all prior negotiations and agreements between the State and
the City. No other understanding regarding this Agreement, whether written or oral, may be used to bind
either party.
9. Liability; Worker Compensation Claims; Insurance
9.1. Each party is responsible for its own acts, omissions and the results thereof to the extent authorized by law
and will not be responsible for the acts and omissions of others and the results thereof. Minnesota Statutes
§ 3.736 and other applicable law govern liability of the State. Minnesota Statutes Chapter 466 and other
applicable law govern liability of the City. Notwithstanding the foregoing, the City will indemnify, hold
harmless, and defend (to the extent permitted by the Minnesota Attorney General) the State against any
claims, causes of actions, damages, costs (including reasonable attorneys fees), and expenses arising in
connection with the project covered by this Agreement, regardless of whether such claims are asserted by
the City's contractor(s) or consultant(s) or by a third party because of an act or omission by the City or its
contractor(s) or consultant(s).
9.2. Each party is responsible for its own employees for any claims arising under the Workers Compensation
Act.
9.3. The City shall require its contractor to carry insurance to cover claims for damages asserted against the
City's contractor.
10. Nondiscrimination
Provisions of Minnesota Statutes § 181.59 and of any applicable law relating to civil rights and discrimination are
considered part of this Agreement.
11. State Audits
Under Minnesota Statutes § 16C.05, subdivision 5, the City's books, records, documents, and accounting
procedures and practices relevant to this Agreement are subject to examination by the State and the State Auditor
or Legislative Auditor, as appropriate, for a minimum of six years from the end of this Agreement.
12. Government Data Practices
The City and State must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter
13, as it applies to all data provided under this Agreement, and as it applies to all data created, collected, received,
stored, used, maintained, or disseminated by the City under this Agreement. The civil remedies of Minnesota
Statutes § 13.08 apply to the release of the data referred to in this clause by either the City or the State.
9 �-))
Mn /DOT Contract No: 01239
13. Governing Law; Jurisdiction; Venue
Minnesota law governs the validity, interpretation and enforcement of this Agreement. Venue for all legal
proceedings arising out of this Agreement, or its breach, must be in the appropriate state or federal court with
competent jurisdiction in Ramsey County, Minnesota.
14. Termination; Suspension
14.1. By Mutual Agreement. This Agreement may be terminated by mutual agreement of the parties or by the
State for insufficient funding as described below.
14.2. Termination for Insufficient Funding. The State may immediately terminate this Agreement if it does not
obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be continued
at a level sufficient to allow for the payment of the services covered here. Termination must be by written
or fax notice to the City. The State is not obligated to pay for any services that are provided after notice and
effective date of termination. However, the City will be entitled to payment, determined on a pro rata basis,
for services satisfactorily performed to the extent that funds are available. The State will not be assessed
any penalty if this Agreement is terminated because of the decision of the Minnesota Legislature, or other
funding source, not to appropriate funds.
14.3. Suspension. In the event of a total or partial government shutdown, the State may suspend this Agreement
and all work, activities, performance and payments authorized through this Agreement. Any work
performed during a period of suspension will be considered unauthorized work and will be undertaken at
the risk of non - payment.
15. Force Majeure
Neither party will be responsible to the other for a failure to perform under this Agreement (or a delay in
performance), if such failure or delay is due to a force majeure event. A force majeure event is an event beyond a
party's reasonable control, including but not limited to, unusually severe weather, fire, floods, other acts of God,
labor disputes, acts of war or terrorism, or public health emergencies.
[The remainder of this page has been intentionally left blank]
6 I �)
Mn /DOT Contract No: 01239
STATE ENCUMBRANCE VERIFICATION
Individual certifies that funds have been encumbered
as required by Minnesota Statutes § 16A.15 and
16C.05.
Signed:
Date:
SWIFT Purchase Order:
CITY OF HUTCHINSON
The undersigned certify that they have lawfully
executed this contract on behalf of the Governmental
Unit as required by applicable charter provisions,
resolutions or ordinances.
By:
Steven W. Cook
Title: Mayor
Date: 06/12/2012
M
Jeremy J. Carter
Title: City Administrator
Date: 06/12/2012
DEPARTMENT OF TRANSPORTATION
Recommended for Approval
By:
(District Engineer)
Date:
Approved:
By:
(State Design Engineer)
Date:
COMMISSIONER OF ADMINISTRATION
(With delegated authority)
Date:
INCLUDE COPY OF RESOULUTION APPROVING THE AGREEMENT AND AUTHORIZING ITS
EXECUTION.
7 &—) I
ORDINANCE NO. 12 -0687
AN ORDINANCE SUSPENDING ENFORCEMENT OF HUTCHINSON CITY
ORDINANCE 92.18 PERTAINING TO HOURS OF USE OF SOUND AMPLIFICATION
EQUIPMENT
Findings of the City Council:
That the Hutchinson Jaycees are hosting the 70 annual Water Carnival event from June
11 —June 17, 2012.
That part of the schedule of events for the Jaycee Water Carnival includes outdoor
concerts being held at Riverside Park on June 14, 2012, and June 19, 2012 until 11:00 p.m.
That sound amplification equipment is used as part of these concerts.
That pursuant to Hutchinson City Code §92.18 V(1)(d) this equipment may only be used
until 10:00 p.m.
Therefore, the Council of the City of Hutchinson does hereby ordain that Hutchinson City
Code §92.18 or any other City ordinance pertaining to noise shall not be enforced until 11:00
p.m. for the outdoor concerts being held on June 14, 2012, and June 17, 2012, at Riverside Park
as part of the 70` Annual Jaycee Water Carnival celebrations.
Adopted by the City Council this 12` day of June, 2012.
Attest:
Jeremy J. Carter, City Administrator
Steven W. Cook, Mayor
rl (9�_)I
ORDINANCE NO. 12 -0688
AN ORDINANCE SUSPENDING ENFORCEMENT OF HUTCHINSON CITY
ORDINANCE 92.18 PERTAINING TO HOURS OF USE OF SOUND AMPLIFICATION
EQUIPMENT
Findings of the City Council:
That the 19' annual McLeod County Relay for Life event is being held on August 3,
2012, at West River Park.
That part of the schedule of events for the Relay for Life event includes an outdoor
concert being held at West River Park until 12:00 a.m.
That sound amplification equipment is used as part of this conernt.
That pursuant to Hutchinson City Code §92.18 V(1)(d) this equipment may only be used
until 10:00 p.m.
Therefore, the Council of the City of Hutchinson does hereby ordain that Hutchinson City
Code §92.18 or any other City ordinance pertaining to noise shall not be enforced until 12:00
a.m. for the outdoor concert being held on August 3, 2012, at West River Park as part of the 19`
Annual McLeod County Relay for Life event.
Adopted by the City Council this 12 day of June, 2012.
Attest:
Jeremy J. Carter, City Administrator
Steven W. Cook, Mayor
") t \2
cil Oa
MEMORANDUM
POLICE / EMERGENCY MANAGEMENT SERVICES
TO: Mayor and City Council
FROM: Chief Dan Hatten
DATE: May 18, 2012
RE: Consent Agenda — Transient Merchant License Application and
Investigation
A background check was conducted on Gerald Johnson for the purpose of obtaining a
peddlers permit in the City of Hutchinson. Mr. Johnson plans to sell novelty items along
the parade route at the Water Carnival Parade on June 17, 2012.
Mr. Johnson does not have a criminal history. There are no wants or warrants for him
and there is nothing remarkable about him in other databases. He applied for and was
granted a permit in the years of 2002, 2003, 2005, 2009, 2010, and 2011.
It would be my recommendation to grant the transient merchant license /peddler permit
to Gerald Johnson.
/blm
2012 -01 -0012
1, �!l,�
I I I Hassan Street Southeast
Hutchinson, MN 55350
(320)587 -515 UFax.(320) 234 -4240
City of Hutchinson
APPLICATION FOR PEDDLERS, SOLICITORS, AND TRANSIENT MERCHANTS
Application Type (choose
❑ Solicitor $125.00 Date of Application _��_ / C —�-' --
❑ Transient Merchant $125.00 Date(s) of Event: _
❑ Peddler $125.00
,,LL-- -t-
�Parade Peddler $30.00
fj (b)
I
Applic ant Information
2" X 2" Picture Required
Name:
Height: h t Weight: ; ' .5� Eye Color: —
Driver's License Number: D-e State: / 4
Permanent Address: •- -4 /t „ C
�Ca) Slate ZIP
Permanent Telephone: ZY � _ S 7Z — L 7
,.
Temporary Address:
Cit stare zp
Have you been convicted of any crime,
traffic violations? ❑ yes 4r'no
Temporary Telephone Access:
misdemeanor, or violation of any municipal ordinance, other than
If yes, state the nature of offense and punishment or penalty assessed therefore:
fj (b)
City of Hulchmson
Appliealionfor Peddlers. Sohmors, and Transient Merchants
Page 2 of J
Location Information
Location Name (CANNOT OCCUPY PUBLIC RIGHT -OF -WAY)
LocationAddress Cal
Slate Zip
2 S"
If the applicant is not the property owner, the property
owner must sign below granting permission for use of
said property:
Property owner signature Property owner name
Business Information
Describe relationship between applicant and employer:
Describe nature of business and describe item(s) offered:
ry
.�
Describe method of deh',very: ._
Describe s97 of supply
' Supplier Nam
.Suppler Phone Number
Supplier Address City
State Zip
Supplier Name
Suppler Phone Number
Supplier Address Clty
State Zip
Supplier ,vane
Suppler Phone Number
Su lie, Iddress City
State ZIP
Reference Information
Provide two (2) property owners (preferably in McLeod County) for character references.
ti
Property owner Name Property owner Phone Number
uec i t - /L / 1 , '2 5C;) -
F__1b
Ciry ofHmchinson
appiicatlonfor Peddlers, Sohorm's, and 7ransieru.Werchanls
Page 3 of
Ovner,Address Cin Stale Zip
Property Owner Phone Number
Cram
V vner,gaaress
List last (up to three (3)) previous city(ies) where you carried on same activity:
z
Ciry
State
Date(s) or Al ity
L
Ciry
State
Date(s) of Act
Ciry
SI to
Date(s) of Activi[
Checklist
The following items need to be completed and/or attached in order for the application to be processed:
Application /Investigation fee paid in full (check or money order): .J4 ❑ no
Application completed in full and signed: 4�es ❑ no
1 hereby certify I have completely filled out the entire above application and that the application is true, correct, and accurate.
I fully understand that any person who violates any provision of the Peddlers, Solicitors, and Transient Merchants Ordinance
No. 673 is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding $1,000.00 or by
imprisonment for a period not exceeding 90 days or both, plus, in either case, the costs of prosecution.
t icant's Signature ' - Date
Police ❑ approved ❑ denied Notes:
City Council ❑ approved ❑ denied Notes:
R /Liacnnes ipplicationvPeddl eq Solo.,, T,.rn, ,doc
MEMORANDUM
POLICE / EMERGENCY MANAGEMENT SERVICES
TO: Mayor & Council
FROM: Chief Dan Hattent
DATE: May 30, 2012 ������
RE: Consent Agenda — Transient Merchant License Application and
Investigation
A background check was conducted on James (Jay) Malone of Jay Malone Motors in
reference to his obtaining a transient merchant license in the City of Hutchinson. Jay
Malone Motors will be conducting a car sale at the Hutchinson Mall Parking Lot from
8/10/12 to 8/20/12. Mr. Malone has been applying for and has been granted this license
since 2008.
Mr. Malone does not have a criminal history. He does not have any warrants for his
arrest. His last speeding ticket was on 11/20/10. In checking the in -house records,
there have not been any recent complaints against Jay Malone Motors.
It would be my recommendation to grant the transient merchant license to Jay Malone.
fLo4'i4
2012 -01 -0013
9 ( C)
1 IF
1 I I Hassan Street Southeast
Ilutchinson -MN $5350
(320)557- 515liFnv:(320)234 -4240
City of Hutchinson
APPLICATION FOR PEDDLERS, SOLICITORS, AND TRANSIENT MERCHANTS
Application Type (choose one)
-
G Solicitor
$125.00 Date of Application
Transient Merchant
$125.00 Date(s) of Event:
❑ Peddler
$125.00
❑Parade Peddler
530.00
L, Applicanr Information
2" X Pi cture Requi
Name:
<
VfitNNLSG�
Height: 5 I o Weight 22U Eye Colo[ f��U (✓
-- -
s
Driver's License *lumber State: /r�
§ frLd ice`
Permanent Address
JRdiioS 1?:1
11838200THST; t;
HUTCHINSON AAIk�b;160t
m � 3
Dew of Slrth 08-0!It
Sec EYee ....jt'�
_�
can Snr� Gip
p
Permanent Telephone: `J�
N BLU !1.„:y .
^_.�_ 0 ._........ -.
Height Weight
5.10 220 �,i.. `��
'Temporary Address:
- - - -"
ISSUED 082011 ,''6 E7w IFIE-09
S,(I -2015
f _,
41 /� (�_�
Cih State Zip
Temporary "telephone Access:
Have you been convicted o$any crime,
misdemeanor, or violation of any municipal ordinance, other than
traffic violations? ❑ yes Ip ff-no
If yes, state the nature of offense and punishment
or penalty assessed therefore:
M
ir)(C�
City ofl/utrhiroon
7,r ... wni Me,,haw,
Page 2 of 4
is
I.aculian Name (CANNOT OCCUPYPUBI, I( Rl(;117'OF- . JPAY)
On State
L,,can )n Adire,, ---------
I r Lh ap ican t is (101 the property owner, the pr opert y
Ow r mu sign below grunting permission for use o t
'g )w
Sal - fV V�
Prop wper gnatum ir t �� ����
Describe relationship between applicant and ei
Describe nature of business and describe itern(s) ofTcred..-/
4 4.
? 1
Describe method of delivery:
Describe source ot'supply:
Suppher'Awne
slqlphmr 4ddrvs.0
SLpplrer,Vame
A d ' 1 S S - --
Supple, flhone.Awnbe,
Cm. se"Ie Ap
Si,pplerNume \mnher
/'jj
-------- — — - ---- ---
phr"eN, ... 'ber
Oty Slaw Im
Provide two (2) property owners (preferably in McLeod County) for character lcrercncQS-
IC/
Ciq of HurchLOnn
.tppLcafianfin I'rddlrrs. Snfie'nor's wed 7Yunsienr Al. rrLmiv
Pug, 3 of t
1113 Leot- e, N.�.� t�cd�i��r� /yl,� z,�35�s
i
- --
H �y r!y Uvl cMddt a -. m' Srum b
— — -- --
Prnyertr Ui nee :Norm Property Urner Pirone .Number
I d (r 6 '/', '!�'t i1 File -, ,11
List last (up to three (3)) previous city(ies) where
h)✓� LY1a
you carried on same activity:
010) 2 0ri 2-
__ -_
-
to o f r '
Ca)
3_tYIL�� �_
Gdl
Stale
N
Dulcte) Of Anivhv
Zoio to
.OY
- -- Sla —
4
--
Daletsl of AUrvn)
`, �' to
_�- c,
Stale
—.—.—.------------
D
Checklist
The following items need to be completed and/or attached in order i'or the application to be processed:
Application/Investigation fee paid in full (check or money order): O yes ❑ no
A pplication completed in full and signed ❑ yes U no
I hereby certify I have completely filled out the entire above application and that the application is true, correct, and accurate.
I fully understand that any person who violates any provision of the Peddlers, Solicitors, and "Transient Merchants Ordinance
No. 673 is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding $1,000.D0 or by
imprisonment for a period not exceeding 90 days or both, plus, in either case. the costs of prosecution.
o"
Dare
S Jrgnatetre
Internal Use Onl
Police ❑ approved U denied Notes:
City Council ❑ approved O denied Notes:
I I . rc "'. yrpLop.rnz K, dIer. $oho;iv, T du
C c)
/
111 Hassan Street Southeast
Hutchinson, MN 55350
(320) 5 8 7- 5 1 5 11Fax: (320) 234 -0240
Short Term 3.2 Malt Liquor
Fee: $125.00
City of Hutchinson
APPLICATION FOR SHORT TERM 3.2 MALT LIQUOR LICENSE — ON SALE
In provisions of the City of Hutchinson Municipal Code Chapter 112
All applications must be received at least 10 days before City Council Meeting in order to be considered
Applicant Information
P ON\ICiK Pull hc�uk LLC
3,4�o —8(. Y- y qo�y
Business/Organization Name
Phone Number
�/(o7a3 49)"p) Sf
Ge nCo /)'nJ SSA
Business /Organization Address
—A l&O_' at '( z PUJler-S F1sSa
City State Zip
(NTPA)
T o Bus�iness/Or
e ta " r I / Q La 1Va$1'ncWo�
( O.J 3,4) 46Y g9GZjJ
Applicant Name
Phone Number
LIL ISO S4 (;&n tces ��
MY j SS33(P
Applicant Address
city State zi
Officer(s)/Owner(s) of the Or B
izationusiness i a , necess list additional names on sep arate sheet
l / ickv Robes
7'_ e4<
Name
Title
Name
Title
Name
Title
3.2 Malt Liquor Sales Information
nop tool' On. Fawyou s .J(4,0 IS 1 h ; 24i.?,
� }}
,, Location of Sales I Date(s) o
LLJr
b; n S m'1 —M N �/C �! ; KO / U
Address Con act Person
Checklist
The following items need to be completed and/or attached in order for the application to be processed:
Application fee paid in full (check or money order): d ❑ no
Application completed in full and signed by applicant: yes ❑ no
The above listed business hereby applies for a license to sell short-term 3.2 MALT LIQUOR for consumption "ON' those
certain premises in the City of Hutchinson described above and to that end represents and state as follows:
That said applicant is a citizen of the United States; of good moral character and repute; and has attained the age of 21
years; that he/she is proprietor of this establishment for which the license will be issued if this application is granted.
That no manufacturer of such non - intoxicating malt liquors has any ownership, in whole or in part, in said business of
said applicant or any interest therein. C) (A)
Ciry of Hutchinson
Application for ShoriTerm 3.1 Malt
Liquor License — On -Sale
Page 2 of 2
That said applicant makes this application pursuant and subject to all the laws of the State of Minnesota and the
ordinances and regulations of said City of Hutchinson applicable thereto, which are hereby made a part hereof, and
hereby agrees to observe and obey the same.
Each Applicant further states that he/she is not now the holder of, nor has he /she made application for, nor does he intend to
make application for a Federal Retail Dealer's Special tax stamp for the sale of intoxicating liquor.
I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to
investigate the informatip"ubmitted. ^
applicant
Police hief Recommendation
approved 0 denied Notes:
-4d�7 , te-M -
Po 9W Signature Date
() t_�)
111 Hassan Street Southeast
Hutchinson, [YIN 55350
(320) 587 -515 I/Fax:(320) 234 -4240
City of Hutchinson
APPLICATION FOR GAMBLING DEVICES LICENSE
In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349
All applications must be received at least 30 days before event in order to be considered
Ap2lication T e
Short Term Date(s) l �2(il !3 _ I /Z�o
3 Fee: $30.00
Mo tthlDa /Year – Month/Day /Year
Organization Information
Huhl ')'myn 14 0LAe v
(320) 296 _ g4ol
Name
Phone Number
//50 11w - 7 Uj
/lui�ti:mon Mr/ S5.350
Address where regular meeting are held Sy,�;
: -S I : City State Zip
Day and time of meetings? 2 — od Wed d l J &
n e,, - 7'-40
Is this organization organized under the laws of the State
of Minnesota? �ff yes ❑ no
`,
How long has the organization been in existence? J How may members in the organization? 200
What is the purpose of the organization?
�r t/ULJie
In whose custody will organization records be kept?
,L
�� z
7 4 0 e Tracy
(320)29l. �� 0l
n Name
Phone Number
ROY 594
�lu� L ncoh M,J 55350
Address
City State Zip
lesfGk / 64y)-M- - ?4yi
H
/ / / /� Tru Name / / Phone Number
183 2- r,4ofe AL Tom( ",n —M 1 .
Res nce Address City n State Zip /
Date of Birth: 4 / f / 1970 Place of Birth: It P Ktz/ Mme!
Month/day /year City State
Have you ever been convicted of any crime other than a traffic offense? ❑ yes )<no
If yes, explain:
Ice-)
City of Huichinson
Application for Bingo Gambling Devices License
Page 2 of 3
under
Jill 4 "r o g ft (320) 23q -7472-
True Name Phone Number
1/13 SW 40W,; txorn /0 tJ 5 350
Residence Address City State zip
Date of Birth: 5 / /0 / / 975 Place of Birth: S tout . /� ofe
Month /day /year City *nee
Have you ever been convicted of any crime other than a traffic offense? ❑ yes no
If yes, explain:
How tong have you been a member of the organization?
HU•h:l, Jirntr;I L" 4;or1 Sl �(o (320�Sb7 .Zlo(o5
Name of tum where game will be played Phone Number
gq
Address of location where game will be played City State zip
Date(s) and /or day(s) gambling devices will be used: �z // j through 1 z
AM AM
Hours of the day gambling devices will be used: From do /PM , To 11 �M
Maximum number of player: .224
Will prizes be paid in money or merchandise? A money ❑ merchandise
Will refreshments be served during the time the gambling devices will be used? 5a yes ❑ no
If yes, will a charge be made for such refreshments? §d yes ❑ no
Name of location where game will be
Address of location where game will be played
Date(s) and /or day(s) gambling devices will be used:
Hours of the day gambling devices will be used: From
Phone Number
City State Zip
through
AM AM
PM To PM
Maximum number of player:
Will prizes be paid in money or merchandise? ❑ money ❑ merchandise
Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no
If yes, will a charge be made for such r efreshments? ❑ yes ❑ no
re m
names on
Name
19575 S10uu A/h GPJ riU &4;nSOn /ytil 55.35o
Residence Address City State zip
�r i C M a 11 a k :-a a S ure-
Name /' / ' L Title
1 2.7 5 5 - >jwy �L Hach nSdn m14 55350
Residence Address City State zip^
1Il
City of Hnlchinson
Applrcanon for Bingo Gambling Devices License
Page 3 of 3
3e -kh uc Spur Y
Name -Title
/ /L/5 WShfrt �� SW PAI 55.550
Residence Address City Stat Zip
Officers or Other Persons Paid for Services Information ( necessa
, list additional names on separate sheet
Name
Title
Residence Address
City
State
zip
Name
Title
Residence Address
City
State
zip
Name
Title
Residence Address
city
State
zi
Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws,
ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson
Ordinance 114.20 and Minnesota Statutes Chapter 349)?
Gambling Manager p( yes ❑ no Jl�c Authorized Officer 9yes ❑ no
Initial Initial
I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to
investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No.
114.20 relating to gambling and I will familiarize myself with the contents thereof.
l it
��Z () /Z /Z
Date
City Council ❑ approved
organization
manager of organization
❑ denied Notes:
GG s /j0��
Date
1 (e)
)a MEMORANDUM
POLICE / EMERGENCY MANAGEMENT SERVICES
TO: Mayor and Council
FROM: Daniel T. Hatten
DATE: May 20, 2012
RE: Upper Midwest A -C (Allis Chalmers) Club Event Signage
This memo is to advise you of a request I received from the Upper Midwest A -C Club to
erect directional signage during their Orange Spectacular show taking place at the
fairgrounds Wednesday, July 25 through Sunday, July 29, 2012. This is the first time
the event is taking place at the fairgrounds and the signs would be used for directing
truck traffic and camper traffic to the proper entrances to the fairgrounds. They are
requesting to place the signage on city boulevards along Highway 15 at the
intersections of Century Avenue and Denver Avenue, and possibly at the School Road
and Highway 7 intersection. I have reviewed the club's request and recommend
approval to the council.
/csb
2012 -01 -0012
`1 C-0
Dan Hatten
From: Larry Karg [acclub @hutchtel.net]
Sent: Monday, May 21, 2012 10:16 AM
To: Dan Hatten
Subject: Temporary Signs
Chief Hatten,
The Upper Midwest A -C Club is respectfully requesting permission to erect directional signs on city boulevards
located along Highway 15 at the intersection of Century Avenue and Denver Avenue and possibly School Road
and Highway 7 intersection. These signs on Century and Denver would be used for directing truck traffic and
camper traffic to the proper entrances to the fairgrounds. They should be positioned by Wednesday, July 25
and will be taken down in the evening of Sunday, July 29 Our club would be willing to work with any
department on placement and size of these signs. Being it is the first time for our show at the fairgrounds we
believe these signs would be helpful to our attendees to navigate an unfamiliar area. If any department has
any questions at all about this, please feel free to contact me at any time.
Respectfully, V�
Larry Karg, Treasurer (�
Upper Midwest A -C Club
Cell Phone: 320 -583 -6401
e -mail: acclubCa)hutchtel.net
n
A
Hutchinson City Center
111 Hassan Street SE
Hutchinson, MN 55350 -2522
320. 587- 5151/Fax 320 - 2344240
TO: Mayor & City Council
FROM: Jeremy Carter, City Administrator
DATE: June 7, 2012
SUBJECT: Records Retention Schedule
In 2002, the City Council adopted the 2002 State Records Retention Schedule. The City
of Hutchinson adopted the State Records Retention Schedule as the City's records
retention schedule.
Since 2002, the State has updated its records retention schedule. Therefore, the City
should update its schedule as well. With this action item, the City is approving the
current records retention schedule and all superseding records retention schedules
approved by the State of Minnesota.
The retention schedule is on file in our office if you would like to review it.
Printed on recycled paper -
() L�)
tW- e & 0
General Records • r i Schedule
Minnesota for
Cities
HEN
Mlesr a Hlnta aal SaCI Data
In.
I'ttor Rafe
A ey efal Date
3
S /".? / 0 f/
General Records Retention Schedule for Minnesota Cities
TABLE OF CONTENTS
Administration ............................. ............................ADM
FIR
Assessing................................... ............................ASG
CON
Attorney................... ...............................................
ATT
Bonds... ................................................................
-BON
Building Inspections ................... ............................BUI
Cemetery.................................... ............................CEM
FIR
Contracts / Agreements ............. ...............................
CON
Courts...................................... ...............................
CTS
Elections.................................. ...............................
ELE
Financial /Accounting .................. ............................FIN
Fire.......................................... ...............................
FIR
Health Services .......................... ............................HEA
: Fire
Housing and Redevelopment Authority ..................HRA
&R
Human Resources ...................... ............................HRS
PAY
Insurance..... ............................... ............................INS
Library......... ............................... ............................LIB
............ PLZ
Liquor......................................... ............................LIQ
: Fire
Parks and Recreation ................. ............................P
&R
Payroll..................................... ...............................
PAY
Permits and Licenses ................. ............................PER
Planning and Zoning ..................................
............ PLZ
Public Safety — Fire .......... ............................See
: Fire
Public Safety — Police ................. ............................POL
Public Works — Engineering ....... ............................PWE
Public Works — Maintenance /Operations ...............PWM
Records Management ........... .................................
RMG
Utilities ..................................... ...............................
UTL
Vital Statistics ............................. ............................VIT
Waste Management ................... ............................WST
CITY OF HUTCHINSON
R55CKREG
LOG22001VO
Council Check Register
05/23/12 - 6/22/12
Check #
Ck Date Amount
Vendor/ Explanation
Account Description
Business Unit
170832
5/23/2012
15.00
BRUESEHOFF, CURTIS
TREE APPLICATION /PERMITS
PARK ADMINISTRATION
170833
5/23/2012
495.00
HOLT PETERSON CHARTER BUS
OTHER CONTRACTUAL
SENIOR CITIZENS CENTER
170834
5/23/2012
1,339.00
HUTCHINSON AREA HEALTH CARE
PROFESSIONAL SERVICES
SELF INSURANCE FUND B/S
170835
5/23/2012
4,000.00
HUTCHINSON, CITY OF
MISCELLANEOUS
ATM MACHINE
170836
5/23/2012
96,932.65
MEDICA
DUE TO EMPLOYEE INSURANCE
PAYROLL FUND B/S
170837
5/23/2012
753.69
SORENSEN'S SALES & RENTALS
CENTRAL GARAGE REPAIR
CEMETERY
170839
6/12/2012
1,357.45
ACE HARDWARE
RECEIVED NOT VOUCHERED
COMPOST FUND B/S
170840
6/12/2012
1,149.00
ACOUSTICS ASSOCIATES INC
REPAIR & MAINTENANCE SUPPLIE! EVENTS CENTER ADM.
170841
6/12/2012
250.50
AEM MECHANICAL SERVICES, INC
CONTRACT REPAIR & MAINTENAN LIQUOR OPERATIONS
170842
6/12/2012
480.94
ALDEN POOL& MUNICIPAL SUPPLY
EQUIPMENT PARTS
WASTEWATER ADMINISTRATION
170843
6/12/2012
161.04
AMERICAN BOTTLING CO
COST OF MIX & SOFT DRINKS
LIQUOR OPERATIONS
170844
6/12/2012
134.17
AMERICAN FAMILY INS CO.
ACCRUED LIFE INSURANCE
PAYROLL FUND B/S
170845
6/12/2012
6.55
AMERICAN MESSAGING
COMMUNICATIONS
INFORMATION SERVICES ADMIN.
170846
6/12/2012
68.77
AMERIPRIDE SERVICES
CONTRACT REPAIR & MAINTENAN LIQUOR OPERATIONS
170847
6/12/2012
49.02
ANDERSON, JENNIFER & MONTGOMER
IMPROV OTHER THAN BLDGS
LET #111-01 School Rd NW Imp
170848
6/12/2012
213.61
ANDERSON, ROGER
TRAVEL SCHOOL CONFERENCE
INFORMATION SERVICES ADMIN.
170849
6/12/2012
20.00
APWA
OPERATING SUPPLIES
CITY ENGINEER
170850
6/12/2012
1,083.12
ARCTIC GLACIER PREMIUM ICE INC
COST OF MIX & SOFT DRINKS
LIQUOR OPERATIONS
170851
6/12/2012
514.00
ARNESON DISTRIBUTING CO
COST OF SALES -BEER
LIQUOR OPERATIONS
170852
6/12/2012
262.43
ARROW TERMINAL LLC
EQUIPMENT PARTS
STREETS & ALLEYS
170853
6/12/2012
3,910.00
ARTHUR J GALLAGHER RISK
PROPERTY INSURANCE
AIRPORT
170854
6/12/2012
1,226.02
AUTOMATIC SYSTEMS CO
CONTRACT REPAIR & MAINTENAN WASTEWATER ADMINISTRATION
170855
6/12/2012
160.00
AWWA- MINNESOTA SECTION
TRAVEL SCHOOL CONFERENCE
WATER ADM
170856
6/12/2012
132.46
B & H PHOTO - VIDEO -PRO AUDIO
SMALL TOOLS
POLICE PATROL ADMINISTRATION
170857
6/12/2012
133.75
B. W. WELDING
CONTRACT REPAIR & MAINTENAN WASTEWATER ADMINISTRATION
170858
6/12/2012
322.23
BAILEY NURSERIES, INC
LANDSCAPE MATERIALS
STREETS & ALLEYS
170859
6/12/2012
960.00
BCA/TRAINING & DEVELOPMENT
TRAVEL SCHOOL CONFERENCE
INVESTIGATION
170860
6/12/2012
375.00
BEIHOFFER, ROGER
LAND
CEMETERY
170861
6/12/2012
276.33
BELLBOY CORP
COST OF SALES -WINE
LIQUOR OPERATIONS
170862
6/12/2012
371.16
BERNICK'S
170863
6/12/2012
1,877.26
POLICE PATROL ADMINISTRATION
BETTER HALF EMBROIDERY
170864
6/12/2012
810.00
FREIGHT- IN
BIG COUNTRY 100.1 FM
170865
6/12/2012
106.18
LIQUOR OPERATIONS
BLACK BOX CORPORATION
170866
6/12/2012
7.48
COST OF SALES -WINE
BOCK, CINDY
170867
6/12/2012
1,006.51
POLICE PATROL ADMINISTRATION
BRANDON TIRE CO
170868
6/12/2012
987.50
OPERATING SUPPLIES
BRAUN INTERTEC CORP
170869
6/12/2012
267.19
SELF INSURANCE FUND B/S
BROTHERS FIRE PROTECTION COMPA
170870
6/12/2012
10,630.37
OPERATING SUPPLIES
BRYAN STREICH TRUCKING
170871
6/12/2012
1,606.13
POLICE ADMINISTRATION
BUSINESSWARE SOLUTIONS
170872
6/12/2012
106,979.17
C & L DISTRIBUTING
170873
6/12/2012
46.69
C.A.R. SHOP INC
170874
6/12/2012
448.44
CALIFORNIA CONTRACTORS SUPPLIE
170875
6/12/2012
480.00
CARLOS CREEK WINERY
170876
6/12/2012
56.83
CARROT -TOP INDUSTRIES INC.
170877
6/12/2012
444.28
CARSON PATROL SHOP LLC
170878
6/12/2012
92.27
CARTER, JEREMY
170879
6/12/2012
491.42
CENTRAL HYDRAULICS
170880
6/12/2012
107.73
CENTRAL MCGOWAN
170881
6/12/2012
295.00
CIVIL AIR PATROL MAGAZINE
170882
6/12/2012
412.46
COMDATA CORPORATION
170883
6/12/2012
850.00
CONCORD SINGERS
170884
6/12/2012
190.98
COUNTRYSIDE FLAGPOLE
170886
6/12/2012
1,185.24
CREEKSIDE SOILS
170887
6/12/2012
1,237.62
CROW RIVER AUTO & TRUCK REPAIR
170888
6/12/2012
145.89
CROW RIVER FLORAL & GIFTS
170889
6/12/2012
8,737.00
CROW RIVER OFFICIALS ASSN
170890
6/12/2012
105.00
CROW RIVER PRESS INC
170891
6/12/2012
447.69
CROW RIVER SIGNS
170892
6/12/2012
182.49
CUSTOM PRODUCTS & SERVICES
170893
6/12/2012
213.75
DARWIN MONUMENT
170894
6/12/2012
15,025.95
DAY DISTRIBUTING
170895
6/12/2012
1,388.52
DPC INDUSTRIES INC
170896
6/12/2012
1,112.38
DROP -N -GO SHIPPING, INC
COST OF MIX & SOFT DRINKS LIQUOR OPERATIONS
UNIFORMS & PERSONAL EQUIP WATER ADM
ADVERTISING
LIQUOR OPERATIONS
SMALL TOOLS
POLICE ADMINISTRATION
TRAVEL SCHOOL CONFERENCE
POLICE CLERICAL SUPPORT
AUTOMOTIVE REPAIR
POLICE PATROL ADMINISTRATION
PROFESSIONAL SERVICES
CLOSED BOND FUNDS
PROFESSIONAL SERVICES
WASTEWATER ADMINISTRATION
FREIGHT- IN
COMPOST MANUFACTURING
CONTRACT REPAIR & MAINTENAN
POLICE ADMINISTRATION
COST OF SALES -BEER
LIQUOR OPERATIONS
CENTRAL GARAGE REPAIR
AIRPORT
EQUIPMENT PARTS
STREETS & ALLEYS
COST OF SALES -WINE
LIQUOR OPERATIONS
OPERATING SUPPLIES
POLICE BUILDING MAINTENANCE
SMALLTOOLS
POLICE PATROL ADMINISTRATION
TRAVEL SCHOOL CONFERENCE
CITY ADMINISTRATOR -ADM
RECEIVED NOT VOUCHERED
COMPOST FUND B/S
OPERATING SUPPLIES
HATS OPERATIONS
DUES & SUBSCRIPTIONS
POLICE ADMINISTRATION
OPERATING SUPPLIES
SELF INSURANCE FUND B/S
REFUNDS & REIMBURSEMENTS
UNALLOCATED GENERAL
REPAIR & MAINTENANCE SUPPLIE!
CITY HALL MAINTENANCE
OPERATING SUPPLIES
PARK ADMINISTRATION
CENTRAL GARAGE REPAIR
STREETS & ALLEYS
MISCELLANEOUS
POLICE ADMINISTRATION
OTHER CONTRACTUAL
PRINTING & PUBLISHING
OPERATING SUPPLIES
CENTRAL GARAGE REPAIR
CONTRACT REPAIR & MAINT
COST OF SALES -BEER
CHEMICALS & PRODUCTS
RECEIVED NOT VOUCHERED
TOURNAMENTS
SENIOR CITIZENS CENTER
SENIOR CITIZENS CENTER
CEMETERY
ENAN CEMETERY
LIQUOR OPERATIONS
WATER ADM
REFUSE FUND B/S
TRAVEL SCHOOL CONFERENCE POLICE PATROL ADMINISTRATION
REPAIR & MAINTENANCE SUPPLIE! WASTEWATER ADMINISTRATION
CONTRACT REPAIR & MAINTENAN WASTEWATER ADMINISTRATION
SIGNS & STRIPPING MATERIALS STREETS & ALLEYS
RECEIVED NOT VOUCHERED REFUSE FUND B/S
EQUIPMENT PARTS
170897
6/12/2012
33.47
CENTRAL GARAGE REPAIR
DUENOW, TYLER
FOOD PRODUCTS - CONCESSION
170898
6/12/2012
505.41
OPERATING SUPPLIES
DYNA SYSTEMS
SMALL TOOLS
170899
6/12/2012
8,387.82
CONTRACT REPAIR & MAINTENAN STREETS & ALLEYS
E2 ELECTRICAL SERVICES INC
PAYROLL FUND B/S
170900
6/12/2012
47.94
CONTRACT REPAIR & MAINTENAN RECREATION BLDG. & POOL
EARL F. ANDERSEN, INC
POLICE ADMINISTRATION
170901
6/12/2012
131.46
ECOLAB PEST ELIM
170902
6/12/2012
120.00
ELLEFSON, SAM
170903
6/12/2012
238.00
ENGINEERING AMERICA, INC.
170904
6/12/2012
690.02
ENVIRONMENTAL RESOURCE ASSOC
170905
6/12/2012
307.08
FARM -RITE EQUIPMENT
170906
6/12/2012
330.14
FARMER BROTHERS COFFEE
170907
6/12/2012
55.43
FASTENAL COMPANY
170908
6/12/2012
2,391.59
FRED HOLASEK & SON INC
170909
6/12/2012
87.46
G & K SERVICES
170910
6/12/2012
92.25
GRAINGER
170911
6/12/2012
212.60
GRANIT BRONZ
170912
6/12/2012
750.00
H & R CONSTRUCTION CO.
170913
6/12/2012
554.12
H.A.R.T.
170914
6/12/2012
250.82
HACH COMPANY
170915
6/12/2012
1,485.00
HANSON & VASEK CONSTRUCTION
170916
6/12/2012
2,200.00
HENDRICKSON HEATING INC
170917
6/12/2012
2,834.48
HEWLETT - PACKARD CO
170918
6/12/2012
140.48
HILLYARD / HUTCHINSON
170919
6/12/2012
750.00
HOLMQUIST, ORVILLE & BARBARA
170920
6/12/2012
769.16
HOLT MOTORS INC
170921
6/12/2012
603.00
HRA
170922
6/12/2012
101.86
HSBC BUSINESS SOLUTIONS
170923
6/12/2012
245.00
HUTCH CAFE
170924
6/12/2012
3,248.28
HUTCH SPORT SHOP
170925
6/12/2012
7,333.32
HUTCHINSON CO -OP
170926
6/12/2012
5,768.89
HUTCHINSON CONVENTION & VISITO
170927
6/12/2012
6,900.00
HUTCHINSON GIRLS SOFTBALL ASSN
170928
6/12/2012
2,978.34
HUTCHINSON LEADER
�^
170929
6/12/2012
722.00
HUTCHINSON PUBLIC SCHOOLS
170930
6/12/2012
91.00
HUTCHINSON SELF STORAGE
TRAVEL SCHOOL CONFERENCE POLICE PATROL ADMINISTRATION
REPAIR & MAINTENANCE SUPPLIE! WASTEWATER ADMINISTRATION
CONTRACT REPAIR & MAINTENAN WASTEWATER ADMINISTRATION
SIGNS & STRIPPING MATERIALS STREETS & ALLEYS
RECEIVED NOT VOUCHERED REFUSE FUND B/S
EQUIPMENT PARTS
WASTEWATER ADMINISTRATION
OPERATING SUPPLIES
WASTEWATER ADMINISTRATION
CENTRAL GARAGE REPAIR
STREETS & ALLEYS
FOOD PRODUCTS - CONCESSION
EVENTS CENTER ADM.
REPAIR & MAINTENANCE SUPPLIE' WASTEWATER ADMINISTRATION
REPAIR & MAINTENANCE SUPPLIE! PARK ADMINISTRATION
OPERATING SUPPLIES
REFUSE& RECYCLING
SMALL TOOLS
WASTEWATER ADMINISTRATION
TRAVEL SCHOOL CONFERENCE
CEMETERY
CONTRACT REPAIR & MAINTENAN STREETS & ALLEYS
ACCRUED DEFERRED COMP
PAYROLL FUND B/S
OPERATING SUPPLIES
WATER ADM
CONTRACT REPAIR & MAINTENAN STORM WATER ADMINISTRATION
CONTRACT REPAIR & MAINTENAN RECREATION BLDG. & POOL
SMALL TOOLS
POLICE ADMINISTRATION
CLEANING SUPPLIES
RECREATION BLDG. & POOL
LAND
CEMETERY
CENTRAL GARAGE REPAIR
STREETS & ALLEYS
DUE FROM HRA
GENERAL FUND
REPAIR & MAINTENANCE SUPPLIE! WASTEWATER ADMINISTRATION
OPERATING SUPPLIES
SENIOR CITIZENS CENTER
OPERATING SUPPLIES
MOTOR FUELS & LUBRICANTS
LODGING TAX REIMBURSEMENT
RECREATION ACTIVITY FEES
PRINTING & PUBLISHING
RENTALS
OPERATING SUPPLIES
GIRLS FASTPITCH SOFTBALL
WASTEWATER ADMINISTRATION
UNALLOCATED GENERAL
GIRLS FASTPITCH SOFTBALL
CITY ENGINEER
TOURNAMENTS
INVESTIGATION
170931
6/12/2012
240.00
HUTCHINSON SENIOR ADVISORY BOA
OTHER CONTRACTUAL
SENIOR CITIZENS CENTER
170932
6/12/2012
74,806.69
HUTCHINSON UTILITIES
UTILITIES
WASTEWATER ADMINISTRATION
170933
6/12/2012
443.15
HUTCHINSON WHOLESALE
RECEIVED NOT VOUCHERED
COMPOST FUND B/5
170934
6/12/2012
264.73
INTERSTATE BATTERY SYSTEM MINN
EQUIPMENT PARTS
STREETS & ALLEYS
170935
6/12/2012
200.13
JACOBSEN, SEPTEMBER
OPERATING SUPPLIES
SENIOR CITIZENS CENTER
170936
6/12/2012
235.96
JEFF'S ELECTRIC
CONTRACT REPAIR & MAINTENAN
CITY HALL MAINTENANCE
170937
6/12/2012
1,367.95
A TAYLOR DIST OF MN
COST OF SALES -BEER
LIQUOR OPERATIONS
170938
6/12/2012
99.00
JLR GARAGE DOOR SERVICE
BUILDING REPAIRS
POLICE BUILDING MAINTENANCE
170939
6/12/2012
1,565.00
JOANIE'S CATERING
OPERATING SUPPLIES
SENIOR CITIZENS CENTER
170940
6/12/2012
49,384.71
JOHNSON BROTHERS LIQUOR CO.
COST OF SALES - LIQUOR
LIQUOR OPERATIONS
170941
6/12/2012
400.00
1ORDAHL, JIM
OPERATING SUPPLIES
SENIOR CITIZENS CENTER
170942
6/12/2012
11,111.57
JUUL CONTRACTING CO
CONTRACT REPAIR & MAINTENAN WASTEWATER ADMINISTRATION
170943
6/12/2012
266.00
KDUZ KARP RADIO
ADVERTISING
LIQUOR OPERATIONS
170944
6/12/2012
251.45
KLOSS, TOM
OPERATING SUPPLIES
POLICE ADMINISTRATION
170945
6/12/2012
31.50
KOBOW, BECKY
OFFICE SUPPLIES
REFUSE& RECYCLING
170946
6/12/2012
1,340.12
L & P SUPPLY CO
CENTRAL GARAGE REPAIR
CEMETERY
170947
6/12/2012
233.00
LITIN PAPER COMPANY
RECEIVED NOT VOUCHERED
COMPOST FUND B/S
170948
6/12/2012
44,272.95
LOCHER BROTHERS INC
COST OF SALES -BEER
LIQUOR OPERATIONS
170949
6/12/2012
24,930.50
LUDWIG, JOSEPH & BEVERLY
LOAN
ENERGY LOAN FUND B/S
170950
6/12/2012
1,584.87
LYNDE & MCLEOD INC
RECEIVED NOT VOUCHERED
COMPOST FUND B/5
170951
6/12/2012
334.52
M -R SIGN
SIGNS & STRIPPING MATERIALS
STREETS & ALLEYS
170952
6/12/2012
155.00
MACA
TRAVEL SCHOOL CONFERENCE
POLICE PATROL ADMINISTRATION
170953
6/12/2012
131,687.14
MACH, DAVID
LOAN
ENERGY LOAN FUND B/S
170954
6/12/2012
11,987.59
MAYLAND, JOE
LOAN
Downtown Grant Program
170955
6/12/2012
129,689.00
MAYLAND, JOE & AMANDA
LOAN
ENERGY LOAN FUND B/S
170956
6/12/2012
35.00
MCELFISH, JAN
PARK FEES
PARK ADMINISTRATION
170957
6/12/2012
32.07
MCLEOD COOP POWER ASSN
UTILITIES
AIRPORT
170958
6/12/2012
120.00
MCLEOD COUNTY ABSTRACT & TITL
MISCELLANEOUS
ENERGY LOAN FUND B/S
170959
6/12/2012
120.00
MCLEOD COUNTY ABSTRACT & TITL
MISCELLANEOUS
ENERGY LOAN FUND B/5
170960
6/12/2012
600.00
MCLEOD COUNTY COURT ADMINISTRA
OTHER REVENUES
POLICE ADMINISTRATION
170961
6/12/2012
300.00
MCLEOD COUNTY COURT ADMINISTRA
OTHER REVENUES
POLICE ADMINISTRATION
170962
6/12/2012
400.00
MCLEOD COUNTY COURT ADMINISTRA
OTHER REVENUES
POLICE ADMINISTRATION
170963
6/12/2012
300.00
MCLEODCOUNTYCOURTADMINISTRA
OTHER REVENUES
POLICE ADMINISTRATION
170964
6/12/2012
500.00
MCLEOD COUNTY COURT ADMINISTRA
OTHER REVENUES
POLICE ADMINISTRATION
170965
170966
170967
170968
170969
170970
170971
170972
170973
170974
170975
170976
170977
170978
170979
170980
170981
170982
170983
170984
170985
170986
170987
170988
170989
170990
170991
170992
170993
170994
170995
170996
170997
170998
6/12/2012
6/12/2012
6/12/2012
6/12/2012
6/12/2012
6/12/2012
6/12/2012
6/12/2012
6/12/2012
6/12/2012
6/12/2012
6/12/2012
6/12/2012
6/12/2012
6/12/2012
6/12/2012
6/12/2012
6/12/2012
6/12/2012
6/12/2012
6/12/2012
6/12/2012
6/12/2012
6/12/2012
6/12/2012
6/12/2012
6/12/2012
6/12/2012
6/12/2012
6/12/2012
6/12/2012
6/12/2012
6/12/2012
6/12/2012
1� 1�
46.00
299.00
299.00
46.00
57.50
46.00
20.00
508.70
171.84
269.10
48.00
7,473.00
56.55
904.12
60.00
400.00
195.00
246.00
575.40
160.07
MCLEOD COUNTY COURT ADMINISTRA, OTHER REVENUES
MCLEOD COUNTY RECORDER
MISCELLANEOUS
MCLEOD COUNTY RECORDER
MISCELLANEOUS
MCLEOD COUNTY RECORDER
MISCELLANEOUS
MCLEOD COUNTY RECORDER
MISCELLANEOUS
MCLEOD COUNTY RECORDER
MISCELLANEOUS
LVACK 1011ZK11110 117aXKI1:117 :
MEHR, BRIAN
MENARDSHUTCHINSON
METRO SALES
MILLNER HERITAGE VINEYARD & WI
MINNEAPOLIS, CITY OF
MINNESOTA DEPT OF HEALTH
MINNESOTA DEPT OF NATURAL RESO
MINNESOTA DEPT OF TRANSPORTATI
MINNESOTA DEPT OFTRANSPORTATI
MINNESOTA POLLUTION CONTROL AG
MINNESOTA SPORTS FEDERATION
MINNESOTA STATE BAR ASSOC
MINNESOTA VALLEY TESTING LAB
MOMAR, INCORPORATED
■AFANITIN&W17_1
35.00
MUDGE, SHELLY
225.00
MWOA
5,567.75
NATIONAL BARK SALES
432.00
NCPERS LIFE INS.
290.00
NEW FRANCE WINE
395.00
NICOLLET COUNTY COURT ADMIN
257.27
NORTH CENTRAL LABORATORIES
400.05
NORTHERN BUSINESS PRODUCTS
120.45
NORTHERN SAFETY & INDUSTRIAL
338.16
NORTHERN SAFETY TECHNOLOGY
41.67
NORTHERN STATES SUPPLY INC
36.85
NORTROM, ALICIA
MISCELLANEOUS
TRAVEL SCHOOL CONFERENCE
LANDSCAPE MATERIALS
OFFICE SUPPLIES
COST OF SALES -WINE
OTHER CONTRACTUAL
STATE WATER TESTING FEE
SIGNS & STRIPPING MATERIALS
PROFESSIONAL SERVICES
PERMITS
PERMITS
MISCELLANEOUS
DUES & SUBSCRIPTIONS
OTHER CONTRACTUAL
OPERATING SUPPLIES
MISCELLANEOUS
PARK FEES
TRAVEL SCHOOL CONFERENCE
RECEIVED NOT VOUCHERED
ACCRUED LIFE INSURANCE
COST OF SALES -WINE
OTHER REVENUES
CHEMICALS & PRODUCTS
POLICE ADMINISTRATION
ENERGY LOAN FUND B/S
ENERGY LOAN FUND B/S
ENERGY LOAN FUND B/S
ENERGY LOAN FUND B/S
ENERGY LOAN FUND B/S
ENERGY LOAN FUND B/S
WASTEWATER ADMINISTRATION
CITY HALL MAINTENANCE
FIRE - ADMINISTRATION
LIQUOR OPERATIONS
INVESTIGATION
WATER ADM
PARK ADMINISTRATION
LET #111-01 School Rd NW Imp
CITY ENGINEER
CITY ENGINEER
MENS SLOWPITCH SOFTBALL
LEGAL
WASTEWATER ADMINISTRATION
STREETS & ALLEYS
MENS SLOWPITCH SOFTBALL
PARK ADMINISTRATION
WASTEWATER ADMINISTRATION
COMPOST FUND B/S
PAYROLL FUND B/S
LIQUOR OPERATIONS
POLICE ADMINISTRATION
WASTEWATER ADMINISTRATION
OPERATING SUPPLIES
LIQUOR OPERATIONS
SAFETY SUPPLIES
PARK ADMINISTRATION
REPAIR & MAINTENANCE SUPPLIE'
STREETS & ALLEYS
SMALL TOOLS
HATS OPERATIONS
TRAVEL SCHOOL CONFERENCE
POLICE PATROL ADMINISTRATION
COMMUNICATIONS
170999
6/12/2012
4,127.33
TRAVEL SCHOOL CONFERENCE
NU- TELECOM
COST OF SALES- LIQUOR
171000
6/12/2012
64.08
PUBLIC SITE B/S
OFFICE DEPOT
CEMETERY
171001
6/1212012
177.03
FREIGHT- IN
PAULSON,JOHN
SMALL TOOLS
171002
6/12/2012
582.33
RECEIVED NOT VOUCHERED
PAUSTIS & SONS WINE CO
MOTOR FUELS & LUBRICANTS
171003
6/12/2012
2,793.00
CONTRACT REPAIR & MAINTENAN LIQUOR OPERATIONS
PEAT INC.
LEGAL
171004
6/12/2012
26,222.20
HCDC -EDA
PHILLIPS WINE & SPIRITS
EVENTS CENTER ADM.
171005
6/12/2012
1,089.00
PLOTZ, GARY D
171006
6/12/2012
935.73
POSTCARD MANIA
171007
6/12/2012
1,500.00
POSTMASTER
171008
6/12/2012
80.00
PRIEVE LANDSCAPING & LAWN CARE
171009
6/12/2012
3,158.72
PRIMROSE OIL CO
171010
6/12/2012
1,467.39
PRO CARE SERVICES INC
171011
6/12/2012
192.72
PRO -BUILD
171012
6/12/2012
9.64
PROMAXX TRUCK PARTS
171013
6/12/2012
1,552.28
QUADE ELECTRIC
171014
6/12/2012
107.14
QUILL CORP
171015
6/12/2012
850.45
R.J.L. TRANSFER
171016
6/12/2012
6,281.00
RAMSEY COUNTY
171017
6/12/2012
125.00
RATIKE, WILLARD
171018
6/12/2012
289.00
READY WATT ELECTRIC
171019
6/12/2012
2,381.39
REFLECTIVE APPAREL FACTORY INC
171020
6/12/2012
10,119.84
REINER ENTERPRISES, INC
171021
6/12/2012
1,068.75
RUNNING'S SUPPLY
171022
6/12/2012
2,234.89
S & T OFFICE PRODUCTS
171023
6/12/2012
1,315.48
SAM'S TIRE SERVICE
171024
6/12/2012
475.80
SCHAEFFER MFG CO
171025
6/12/2012
1,610.76
SCHMELING OIL CO
171026
6/12/2012
64.13
SCOTTS WINDOW CLEANING SERVIC
171027
6/12/2012
25.15
SEBORA, MARC
171028
6/12/2012
3,879.89
SEH
171029
6/12/2012
389.08
SEPPELT, MILES
--
171030
6/12/2012
4.80
SHOPKO
171031
6/12/2012
73.13
SHRED -IT USA INC- MINNEAPOLIS
171032
6/12/2012
141.50
SIMPLEXGRINNELL LP
COMMUNICATIONS
POLICE ADMINISTRATION
OFFICE SUPPLIES
HATS OPERATIONS
TRAVEL SCHOOL CONFERENCE
WASTEWATER ADMINISTRATION
COST OF SALES- LIQUOR
LIQUOR OPERATIONS
COST OF SALES- LIQUOR LIQUOR OPERATIONS
DATA PROC EQUIPMENT RENTAL COMPOST MANUFACTURING
POSTAGE COMPOST MANUFACTURING
POSTAGE STORM WATER ADMINISTRATION
CONTRACT REPAIR & MAINTENAN LIQUOR OPERATIONS
MOTOR FUELS & LUBRICANTS HATS OPERATIONS
CONTRACT REPAIR & MAINTENAN HATS OPERATIONS
OPERATING SUPPLIES
PUBLIC SITE B/S
EQUIPMENT PARTS
STREETS & ALLEYS
CONTRACT REPAIR & MAINTENAN STORM WATER ADMINISTRATION
CLEANING SUPPLIES
POLICE BUILDING MAINTENANCE
FREIGHT
LIQUOR OPERATIONS
OPERATING SUPPLIES
PUBLIC SITE B/S
UNIFORMS & PERSONAL EQUIP
CEMETERY
CONTRACT REPAIR & MAINTENAN EMERGENCY MANAGEMENT
SAFETY SUPPLIES
STREETS & ALLEYS
FREIGHT- IN
COMPOST MANUFACTURING
SMALL TOOLS
WASTEWATER ADMINISTRATION
OPERATING SUPPLIES
RECREATION BLDG. & POOL
RECEIVED NOT VOUCHERED
REFUSE FUND B/S
MOTOR FUELS & LUBRICANTS
WASTEWATER ADMINISTRATION
MOTOR FUELS & LUBRICANTS
PARK ADMINISTRATION
CONTRACT REPAIR & MAINTENAN LIQUOR OPERATIONS
TRAVEL SCHOOL CONFERENCE
LEGAL
PROFESSIONAL SERVICES
LET #6 12 -07 WATER TOWER REHP
CAR ALLOWANCE - TRAVEL
HCDC -EDA
OFFICE SUPPLIES
EVENTS CENTER ADM.
CONTRACT REPAIR & MAINTENAN CITY ADMINISTRATOR - ADM
CONTRACT REPAIR & MAINTENAN EVENTS CENTER ADM.
171033
6/12/2012
236.63
SORENSEN'S SALES & RENTALS
CENTRAL GARAGE REPAIR
CEMETERY
171034
6/12/2012
24,433.13
SOUTHERN WINE & SPIRITS OF MN
COST OF SALES - LIQUOR
LIQUOR OPERATIONS
171035
6/12/2012
2,334.42
SPRINT
COMMUNICATIONS
CITY ENGINEER
171036
6/12/2012
152.75
SPS COMMERCE
RECEIVED NOT VOUCHERED
COMPOST FUND B/S
171037
6/12/2012
222.04
STANDARD PRINTING
PRINTING & PUBLISHING
POLICE PATROL ADMINISTRATION
171038
6/12/2012
718.42
STAPLES ADVANTAGE
RECEIVED NOT VOUCHERED
REFUSE FUND B/S
171039
6/12/2012
130.00
STAR TRIBUNE
DUES & SUBSCRIPTIONS
WASTEWATER ADMINISTRATION
171040
6/12/2012
40.00
STATE OF MINNESOTA
LICENSES
AIRPORT
171041
6/12/2012
25.00
STATE OF MINNESOTA DEPT OF PUB
PERMITS
AIRPORT
171042
6/12/2012
119.49
STEPP MFG CO INC
CENTRAL GARAGE REPAIR
STREETS & ALLEYS
171043
6/12/2012
1,048.24
STRATEGIC EQUIPMENT
OPERATING SUPPLIES
LIQUOR OPERATIONS
171044
6/12/2012
125.00
TELECKY, JENA
UNIFORMS & PERSONAL EQUIP
STREETS & ALLEYS
171045
6/12/2012
1,591.14
TESSMAN COMPANY
CHEMICALS & PRODUCTS
PARK ADMINISTRATION
171046
6/12/2012
174.40
THE LODGE AT BRAINERD LAKES
TRAVEL SCHOOL CONFERENCE
WATER ADM
171047
6/12/2012
468.67
THOMSON WEST
OPERATING SUPPLIES
LEGAL
171048
6/12/2012
2,939.42
TITAN MACHINERY
RECEIVED NOT VOUCHERED
COMPOST FUND B/S
171049
6/12/2012
93.00
TKO WINES
COST OF SALES -WINE
LIQUOR OPERATIONS
171050
6/12/2012
278.50
TNL CREATIONS
EQUIPMENT PARTS
CEMETERY
171051
6/12/2012
35.97
TOWN & COUNTRY TIRE
CONTRACT REPAIR & MAINTENAN WATER ADM
171052
6/12/2012
2,316.00
TRAFFIC MARKING SERVICE INC
CONTRACT REPAIR & MAINTENAN STREETS & ALLEYS
171053
6/12/2012
23,775.58
TREBELHORN & ASSOC
MOTOR FUELS & LUBRICANTS
HATS OPERATIONS
171054
6/12/2012
141.62
TRI COUNTY WATER
OPERATING SUPPLIES
COMPOST MANUFACTURING
171055
6/12/2012
1,490.00
TRIPLE G COMPANIES
OPERATING SUPPLIES
PUBLIC SITE B/S
171056
6/12/2012
123.55
TRUE FABRICATIONS
COST OF MIX & SOFT DRINKS
LIQUOR OPERATIONS
171057
6/12/2012
181.73
TWO WAY COMMUNICATIONS INC
OPERATING SUPPLIES
FIRE DEPT SHARED COST
171058
6/12/2012
1,249.60
USPS - HASLER
POSTAGE
MOTORVEHICLE - ADMINISTRATIC
171059
6/12/2012
1,775.00
VALLEY SALES OF HUTCHINSON
CONTRACT REPAIR & MAINTENAN RURAL FIREFIGHTERS
171060
6/12/2012
39.93
VERIZON WIRELESS
COMMUNICATIONS
EMERGENCY MANAGEMENT
171061
6/12/2012
69.95
VERTECH SOLUTIONS & SERVICES
CONTRACT REPAIR & MAINTENAN EVERGREEN BLDG ADM
171062
6/12/2012
26,339.48
VIKING BEER
COST OF SALES -BEER
LIQUOR OPERATIONS
171063
6/12/2012
616.10
VIKING COCA COLA
FOOD PRODUCTS- CONCESSION
EVENTS CENTER ADM.
171064
6/12/2012
1,983.63
VINOCOPIA INC
COST OF SALES- LIQUOR
LIQUOR OPERATIONS
171065
6/12/2012
1,570.38
WASTE MANAGEMENT OF WI -MN
REFUSE - RECYCLING
WASTEWATER ADMINISTRATION
171066
6/12/2012
48,148.98
WASTE MANAGEMENT OF WI -MN
REFUSE - LANDFILL CHARGES
REFUSE& RECYCLING
171067
6/12/2012
7,802.00
LIQUOR OPERATIONS
WEBB PALLET
171068
6/12/2012
200.00
IMPROV OTHER THAN BLDGS
WEIS- COBLENTZ, KAYLA
171069
6/12/2012
880.92
RECREATION BLDG. & POOL
WENDLANDT TREE SERVICE INC.
171070
6/12/2012
125.00
WICHTERMAN, KEN
171071
6/12/2012
5,959.95
WINE COMPANY, THE
171072
6/12/2012
286.50
WINE MERCHANTS INC
171073
6/12/2012
31,589.59
WIRTZ BEVERAGE MINNESOTA
171074
6/12/2012
8,312.50
WM MUELLER & SONS
171075
6/12/2012
22,600.83
WM MUELLER & SONS
171076
6/12/2012
36,180.29
WM MUELLER & SONS
171077
6/12/2012
4,983.33
WORK CONNECTION, THE
171078
6/12/2012
61.00
WRIGHT, HEATHER
171079
6/12/2012
807.98
XEROX CORP
171080
6/12/2012
255.60
HAWKINS INC
Grand Total
Payment Instrument
Totals
Check Total
1,176,789.68
Total Payme
1,176,789.68
RECEIVED NOT VOUCHERED COMPOST FUND B/S
RENTS - BLDGS OTHER EVENTS CENTER ADM
CONTRACT REPAIR & MAINTENAN STREETS & ALLEYS
UNIFORMS & PERSONAL EQUIP STREETS & ALLEYS
COST OF SALES -WINE
LIQUOR OPERATIONS
COST OF SALES -WINE
LIQUOR OPERATIONS
COST OF MIX & SOFT DRINKS
LIQUOR OPERATIONS
CONTRACT REPAIR & MAINTENAN STREETS & ALLEYS
CONTRACT REPAIR & MAINTENAN STREETS & ALLEYS
IMPROV OTHER THAN BLDGS
LET #111 -01 School Rd NW Imp
OTHER CONTRACTUAL
COMPOST MANUFACTURING
OTHER REVENUES
RECREATION BLDG. & POOL
COPY MACHINE
FINANCE - ADMINISTRATION
CHEMICALS & PRODUCTS
WATER ADM
PAYROLL ELECTRONIC FUNDS TRANSFERS
$55,110.34
$11,285.49
$39,557.78
$2,115.32
$6,182.89
$575.00
$1,440.00
$1,230.00
$636.35
$0.00
$118,133.17
PAYROLL DATE: 06/01/2012
Period Ending Date: 05/26/2012
IRS - Withholding Tax Account
Federal Withholding
Employee /Employer FICA
Employee /Employer Medicare
MN Department of Revenue
State Withholding Tax
Public Employee Retirement Association
Employee /Employer PERA/DCP Contributions
TASC
Employee Flex Spending Deductions
TASC
Employee Contributions to Heath Savings Account
MNDCP
Employee Contributions - Deferred Comp
ING
Employee Contributions - Deferred Comp
ICMA Retirement Trust
Employee Contributions - Deferred Comp
MN Child Support System
Employee Deductions
MSRS - Health Savings Plan
Employee Deductions to Health Savings Plan
Total Electronic Funds Transfer
C - ) o)
C
TO: Mayor & City Council
FROM: Kent Exner, DPW /City Engineer
RE: Assessment Hearing and Project Award for 2012 Pavement Management Program
Phase 1 Project (Letting No. 3 /Project No. 12 -04)
DATE: June 12, 2012
The City received bids (see attached Bid Tabulation) for the 2012 Pavement Management Program Phase I project
letting on Thursday, April 26". The apparent low bidder is Wm Mueller & Sons Inc. of Hamburg, Minnesota, with a bid
of $583,365.90 (substantially lower than the Engineer's Estimate). City staff will provide a brief overview of the project
scope, bids and associated special assessments prior to opening the public communication portion of the Assessment
Hearing. City staff has worked closely with adjacent property owners as this project has proceeded to address any
construction and assessment issues.
The final Assessment Roll and necessary Resolutions (bid amounts noted) to award this project are attached to this
memorandum.
We recommend approving the attached Assessment Roll and Resolutions.
cc: Jeremy Carter— City Administrator
%(P-)-
RESOLUTION NO. 14011
RESOLUTION ADOPTING ASSESSMENT
ASSESSMENT ROLL NO. 5101
LETTING NO. 3/PROJECT NO. 12 -04
WHEREAS, pursuant to resolution and waiver of hearing the Council has met and reviewed the
proposed assessment for improvement of:
Ash Street NE (Northwoods to McLeod), Oak Street NE (9th to Northwoods), Maple Street NE
(Northwoods to College), TH 15 Service Road #1, 11 th Avenue NE (Main to Elm) and Northwoods Avenue NE
(Maple to approximately 11 9' West of Walnut); roadway rehabilitation /reconstruction and utility infrastructure
installations by construction of storm sewer, drain tile, watermain, sanitary sewer, surface
reclamation /removal, grading, aggregate base, concrete curb and gutter, bituminous base, bituminous
surfacing, restoration and appurtenances.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is
hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract
of land therein included is hereby found to be benefited by the proposed improvement in the amount of the
assessment levied against it.
2. Such assessment shall be payable in equal annual installments extending over period often (10)
years, the first of the installments to be payable on or before the first Monday in January, 2013 and shall bear
interest at the rate of _ percent per annum as set down by the adoption of this assessment resolution. To
the first installment shall be added interest on the entire assessment from November 1, 2012, until the 31st
day of December 2013. To each subsequent installment when due, interest shall be added for one year on all
unpaid installments.
3. The owner of any property so assessed may, at any time prior to certification of the assessment to
the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of
payment, to the City Finance Department, except that no interest shall be charged if the entire assessment is
paid by the 15th day of November, 2012; and he may, at any time thereafter, pay to the City Finance
Department the entire amount of the assessment remaining unpaid, with interest accrued to the 31st day of
December, of the year in which such payment is made. Such payment must be made before November 15, or
interest will be charged through December 31, of the next succeeding year.
4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County
Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and
paid over in the same manner as other municipal taxes.
Adopted by the Council this 12th day of June 2012
Mayor
City Administrator
M60
COMPILED BY: PVANOERVFEN
ASSESSMENT ROLL NO. 5101
LETTING NO. WROJECT NO. 12-04
Ash Street NE (Northwoods I MCLeod), Oak Stmat NE (1111 to Nollhwaods), Maple Street NE (Nolthwoods to Cogeg.), TH id Service Read p1,
11th Avenue HE (Main "Elm( is and Northwoo Avenue NE (Maple to approximately 112 West W Walnut); roadway me bllgagorllrecanehuction and Wgty
1nhaeWCW Ie Inatellallons by eonaWCgml a stoml sealer, drain tile, watemlaln, sanitary se ner, sulfa.. mC4matloNmmoval, grading, aggregate
Cu and Inoue ' u tin ra 'on IM tea
COST VER
FRONTFOOT:
COMPUTED BY PVANDERVEEN
STREETCOSTFF
CHECKED eY: K EYNER
NUMBER OF YRS
EA m
1ST
HEMIND:
03776012
END
HEARING:
ONi24KI11
06/12/2012
ie
CM1R14
mW1Yb Yt
INIMIIT/LWrF
eMR111IM
WriLI0Yl0
Aeaaaava .ol
T
ly
r $4.
1
31- 1929 - -024MW
231W 0010
]S 11TH AVE NE
CRYSTALLUTTER
751'ITH AVE NE
HUTCHINSON MN 55350
LOTS. BLOCK 1, HANSEN S NORTH HIGH ADDITION
90
0
90
S.m
2
31 -117- 2642-0090
231050090
651ITH AVE HE
TIMOTHY & LINDA VIGIL REVOCABLE
ITRUST
6511TH AVE HE
HUTCHINSON MN 55350
LOT 9, BLOCK I, HPNSEWS NORTH HIGH ADDITION
00
0
80
$3800.00
S..M.W
3
31- 71725@ -0100
231680100
5511TH AVE HE
MOM V PETERSON
DARCY BOLSTER - LIFE ESTATE
5511 TH AVE HE
HUTCHINSON MN 55350
LOT 1O BLOCK T HPNSEN'S NORTH HIGH ADDITION
1
0
80
SS.SWYD
4
31- 19- 2902 -0110
231680110
4511TH AVE HE
JIEUN KAPINUS
1210 W I T ER AVE APT 203
HONOLULU HI MOM
LOT 11. BLOCK 1, HANSEN'S NORTH HIGH ADDITION
80
0
80
400.00
5
31- 11729-02 -0120
23 106 0120
3511TH AVE HE
JON N a JONI L THMPLDSEN
351ITH AVE HE
HUTCHINSON MN 55350
LOT 12, BLOCK I. HANSEN S NORTH HIGH ADDITION
80
0
80
6
31- 1142002 -0130
23IM01M
2511THAVENE
DANIELJ MI
2511 TH AVE NE
HUTCHINSON MN 55350
LOT I3, BLOCK 1, HANSEN'S NORTH HIGH ADDITION
80
0
80
ES3
7
31 -117- 2902 -0030
23100 0140
1511TH AVE NE
MICHAEL J OLSON
16959100TH ST
SHMNTON MN 55312
LOT I4, BLOCK I, HANSEN'S NORTH HIGH ADDITION
1449
132
12 9
"1115
8
-29
31417022540
23104 M70
1410TH AVE NE
R.. LINDA NYSTROM
1410TH AVE NE
HUTCHINSON MN 55350
LOT7E%W10' BLOCK /, WILLMO'SSUBOIVISION
110
110
0
9
3411729004550
231040080
411TH AVE HE
PHILLIP 600REEN BURKS
IIITH AVE NE
HUTCHINSON MN 55350
LOT 6 &WLY 10 OF LOT 6 S W10' OF LOT 7. BLOCK 1,
WILURD'SSUBOINSION
12773
12273
0
SOHO
"560
10
31- 117 - 2902-0930
23 104 0100
1040 ELM ST NE
GENE L WILENIUS JR & DONETTE M
WILENIUS
1040 ELM 5T HE
HUTCHINSON MN 553M
LOT L BLOCK 2, WILLARD'S SUBDIVISION
30
0
90
54.275.00
SD0
11
31 117 - 2902 -0910
231W 0110
IN 11TH AVE HE
JAMES 5 JOANN OLSON
64 11TH AVE HE
HUTCHINSON MN 55350
LOT? BLOCK 2, WILLARD S SUBDIVISION
80
0
50
$3,80S00
".am.DO
12
3119- 29022920
1 23 104 0120
5411 TH AVE HE
WILMATHUNSTROM
5411 TH AVE NE
HUTCHINSON MN 55350
LOTS. BLOCK 2. W IL-AAO'S SUBDIVISION
80
0
60
$3,800.00
"A00.00
13
31- 1474SKSK930
231.0130
NIITHAVENE
SHIRLEY ZACKRISON
LES: TIMOTHY ZACKRISON ETAL
4411THAVENE
HUTCHINSON MN 55311
LOT4.81-OCK2,WILLARD'65UBOIVISION
W
0
80
S3.800.00
"Amm
14
31-19 -29-07 -0010
23102 0010
300 NORTHWOCOS A
LAWRENCE D 6 BENIAMA N HAAS,
300 NORTHW000S AVE HE
HUTCHINSON MN 55350
LOT 1. NYBERG'S FOURTH ADDITION
82
0
82
1.085.00
"4"40
15
3141 7 - 29-07.0020
23IC2 W20
AS$ASH 6T HE
MILAN B MERVA WHICH
855 ASH ST NE
HUTCHINSON MN 55350
LOTS 2& 3, NYBERG'S FOURTH ADOPTION
000
0
US
"54.00
"A"I
18
31- 117 - 29074030
231026030
835 ASH ST HE
RYAN OBERGER
855 GROVE 5T SW
HUTCHINSON MN 55350
LOT 4. NYBERG 5 FOURTH ADDITION
70
0
70
53325.00
1325.00
9
31 -1172 7-0MO
23100 0000
825 ASH ST HE
JANICE HALL
825 ASH ST HE
HUTCHINSON MN 553W
LOT I, BLOCK 3. NYBERG'S SECOND ADDITION
75
0
75
$3.552.50
311SD
IS
31- 117- 29L7M50
231000090
815 ASH ST NE
ROGER E& PEGGY DEMEYER
307 GRIFFIN AVE
HUTCHINSON MN 55350
LOT BLOCK 3. NYBERG'66ECOND ADDITION
75
0
75
13.552.50
5110
19
31- 1174SHOOK 0
231000100
307 GRIFFIN AVE NE
ROGER& PEGGY DEMEYER
M7 GRIFFIN AVE HE
HUTCHINSON MN 55350
LOT 3. BLOCK 3, NYBERG'S SECOND ADDITION
75
75
0
3000
"AB
20
31- 19- 2907M0O
23100 W70
245 GRIFFIN AVE HE
SHAWN L GORACKE
245 GRIFFIN AVE NE
HUTCHINSON MN 55350
LOT 5. BLOCK 2, WBERG'6 SECOND ADDITION
E6
BE
0
$000
50.00
21
31- 1172907-0210
231000000
BW ASH ST NE
MARCUS&SHIRIEYAJAKES
800 ASH ST NE
HUTCHINSON MN 55350
LOT 4, BLOCK 2. NYSERG'S SECOND ADDITION
75
0
75
$3.56250
assaw
M
31 -117- 2907 -02ID
231000030
III ASH ST HE
THOMASJBCHERY- GLAESER
820 ASH ST HE
HUTCHINSON MN 55350
LOT /, BLOCK 2. NYBERG'S SECOND ADDITION
75
0
75
5356250
1
23
31- 1172927 -0230
231010110
GO ASH ST HE
JEFFREY M& TERESA K SCHMIDT
030 ASH ST HE
HUTCHINSON MN 55350
LOT 5, BLOCK 2 NYBERG'S THIRD ADDITION
70
0
70
$3.325m
aaanLaD
24
31- 117 - 9074240 1
23 101 01M
TWO ASH 5T NE
BERNARD B LAURA KAGZMAREK
PO BOX im
SILVER LAKE MN 5 5 3 61412 8
LOT 6. BLOCK 2, NYBERG'S THIRD ADDITION
75
r 0
75
5352.50
1"1"
25
31- 117 - 29-97-0150
231010130
850 ASH 6T NE
ROI O& JULIE M MOSES
850 ASH ST HE
HUTCHINSON MN 55350
LOT T, BLOCK 2, NYBERG'S THIRD ADDITION
75
0
75
33,582.50
"1"
26
31- 194907-0260
231010140
BBOASHSTNE
JASON M& HOLLY M GREGOR
660 ASH ST HE
HUTCHINSON MN 55300
LOT S. BLOCK 2, NYBERG S THIRD ADDITION
et
0
81
33,54750
1 T."
27
31- 19- 2907 4980
23MNW
M5 COLLEGE AVE NE
MORE RUSCH
LES'. JAMES VERMIN& DEBRA RUES
245 COLLEGE AVE NE
HUTCHINSON AN 55350
E03' OF LOTS 6& IF BLOCK 5. COLLEGE ADDITION
132
132
0
$000
saw
11 7- 2 9 074EW
23 088 0440
730 ASH ST HE
NJNEZIPF
730 ASH ST NE
HUTCHINSON MN 55350
LOT 8. BLOCK S COLLEGE ADDITION
BE
0
66
$2135.DO
113&00
2
1-172907 -1060
23 We W50
740 ASH ST HE
DAVID B.000CHOUS
740 ASH ST NE
HUTCHINSON MN 55350
LOT 9&6T OF LOT 10. BLOCK 5, COLLEGE ADDITION
60
0
60
f323D.03
1
1- 117-29-07 -0Ot0
230880480
246 GRIFFIN AVE NE
SCOTT D& CYNTHIA A MCKEE
248 GRIFFIN AVE HE
HUTCHINSON MN 55300
Ne4' OF LOT IO. BLOCK 5. COLLEGE ADDITION
I 64
W
0
1000
Sam
wvu -ryPln4
COMPILED BY: P VANDEN VEEN
ASSESSMENT ROLL NO. 5101
LETTING NO. WROJECT NO. 124M
Ash Street NE (Northwood. W Mcleod), Oak Street NE (Mh W Na thwoodes), Maple Stmt NE (Norfhwoods to College), TH 15 Service Road a1,
11th Avenue NE (Main to Elm) and Narmwoods Avenue NE (Maple W approximately 112 Wast 4H Walnut); roadway mhabllNatloWmone on and utility
IlThiebuelMfe installation. by construction M storm MWCr, drain hie, watermaln, seminary sewer, surface miama nfremoval, grading, Neuman!
base, concrete MNer, biturnimOur bass, blourninwe surf icing. nummotion es
COST PER FRONT FOOT:
COMPUTEDBY: PVANDERVEEN
"T.W
STREEFCOSDIFF
CHECKED BY: K MEN
NUMBEN W YEARS 10
1ST HEAPING:
0141751012
INTEREST RATE:
2
HEAPING:
06/132013
ADOPTED:
06 i1 12
i�
i
aFTY
H4YMI5YA�s
6MMRM'gaR6
LB4LO�YW
uFRVxM1wYY0
n
C4gr
!I
4
&2,192
,14226-90
IOLYAWFYOR
31
31- 11] -29-0] -1070
230680520
77 MCLEOD AVE NE
CITIZENS STATE BANK NYA
PC BOX 789
NORWOODNOUNG AMEBIC MN 55358L
0]]8
LOT 66 LOT] EX EX WV BLOCK B. COLLEGE ADDITION
as
0
98.8
1089300
6!3,00
32
31- 117- 2307-1080
23088 W30
628 ASH ST NE
CITIZENS STATE BANK NYA
PO BOX 788
NORWCCWYOUNG AMERIC ON 55368-
077.
LOT 8&N20 OF LOT], BLOCK 5, COLLEGE ADDITION
Tai
0
79<
1 $3]7150
AT/1.W
33
31- 117 -2947 -1090
230880540
636ASHSTNE
CONY OERSHEM
636 ASH ST HE
HUTCHINSON AN OGSO
LOTS, BLOCKS, COLLEGEADOITION
58.4
0
594
$2.62150
3q
3119- 294] -1100
23 NO 05M
24B COLLEGE AVE HE
RANDALL C ERICKSON
3902 LIONHEAAT OR
JACKSONVILLE FL 32216
LOT IO, BLOCK 6. COLLEGE ADDITION
584
0
59.4
$2.82150
M 1.00
35
31- 117-290] -1110
230680060
304 COLLEGE AVE NE
BARRY 6 JANET OLSON
300 COLLEGE AVE NE
HU ICHINSON MN 55350
LOT i 6 LOT 2E BOB BLOCK], COLLEGE ADDITION
1122
1122
0
$ON
Sp,W
36
31- 11]- 290]4120
23 08805]0
E35 ASH ST NE
MITCHEL A R LANG B NATPLIE A DALE
835 ASH ST NE
HUTCHINSON ON 553M
LOT 3&56.6' OF LOT 2. BLOCK 7, COLLEGE ADDITION
66
0
W
$3,13500
53ANUM
37
31 -19 -2947 -1130
23 WB OSBO
63 MCLEOD AVE NE
DAVID A LARSON
83 MCLEOD AVE BE
HUTCHINSON MN 55350
LOTS 465 EX ESP. BLOCK 7, COLLEGE ADDITION
1166
110.8
0
$000
I WAX,
38
31- 19-2907-11W
23066 W40
755 ASH ST BE
GERALD PAUL
7. ASH ST NE
HUTCHINSON MN 55350
LOT I, BLOCK 8, COLLEGE ADDITION
W
W
O
1003
5pps
39
31- 117 - 2907-1200
23088 W50
743 ASH ST NE
CRAIGA1ITZLO1F
743 ASH ST NE
HUTCHINSON MN 55350
LOT 2. BLOCK S. COLLEGE ADDITION
66
0
66
$3,13500
OcasDe
40
31- 117- 29074210
230880660
727 ASH ST BE
ELIZABETH LITFIN
RASH ST NE
HUTCHINSON MN 553W
LOT 3, BLOCK S. COLLEGE ADDITION
66
0
W
$3,13500
5]15100
41
31- 194907-1220
23 JOB W70
715 ASH ST NE
SCOTT S SCHINDER
715 ASH ST HE
HUT1HIN60N MN 55350
LOT 4, BLOCK 8. COLLEGEADDITION
AS
0
65
53,135M
5;1"
42
31 -117 -2947 -1230
23068 WBO
705 MIT ST HE
PAJUNEABIPES
]W ASH ST NE
HUTCHINSON MN 55350
LOTS, BLOCK S. COLLEGE ADDITION
M
0
66
$3, 135 DO
55,135,00
43
31- 117-29080110
230000170
420 NORTHWOODS
AVE BE
LARRY J& STACIE A HOFFMAN
420 NORTHWOCDS AVE NE
HUTCHINSON MN 55350
LOT I, BLOCK 3, HILLCREST ADDITION
120
120
0
low
50
44
31- 117 - 29-08-0323
230900390
400 NORTHWOODS
AVE NE
MEOER L& JOANN IRVIN
400 NORTHNOOOS AVE NO
HUTCHINSON ON NOW
LOT 23 &PART OF STREET. BLOCK 3, HILLCREST ADDITION
120
120
0
.0.00
50.00
i5
31 -19-09 LN4O
23 ONNOO
8% SPRUCE BI NE
LORALL 8 ANITA DALLMANN
BSS SPRUCE ST NE
HUTCHINSON MN NOW
LOT I, BLOCK4, HILLORESTADDITION
120
120
0
V,
WAB
46
31- 1P49030i80
23 0500050
855 SPRUCE ST NE
LORALL aAWTA OALLMAN
M55PRUCE ST NE
HUTCHINSON MN 55350
14. W' X 90' OF LOT 18 ADJACENT TO LOT 1 & 44.W' X 75' OF
LOT IB ADJACENT TO LOT B. BLOCK 4, HILLCREST ADDITION
PPS
0
11.55
$2.116.13
ML11a.13
47
31- 117-29-08-0500
230900000
405 NORTH HOODS
AVE NE
RUSSELL W MERKINB
405 NORTHWOODS AVE BE
HUTCHINSON MN 55350
LOT 1 EX 6T, BLOCK 5. HILLCREST ADDITION
9O
D
90
$4275. CO
N !Y4
48
31- 117 - 29064510
2300000]0
415 NORTHMWDS
AVE BE
ADAM N SREITBAATH
415 NORTHWOODS AVE NE
HUTCHINSON ON 55350
LOT 2, BLOCK S HILLCREST ADDITION
75
0
75
$3,552 SO
pN2
49
31- 19-28080020
2309005M
425 NORTHNOOC6
AVE BE
ROGER a JUDY HACKBARTH
425 NORTHNWOS AVE BE
HUTCHINSON MN 55350
LOT 3, BLOCK 5, HILLCREST ADDITION
75
0
75
$3,55250
,1,66200
50
31- 117-29090530
230900050
435 NORTHNOOgS
AVE BE
DONALD a JUDITH GREENMAN
435 NORTHWCOD6 AVE NE
HUTCHINSON MN 55350
LOT 4, BLOCKS, HILLCRESTADDITION
75
75
1],56200
sLL' W
51
31- 117Q90305W
60
2309000
445 NORTHWOOD.
AVE NE
RONALD B KERN
445 NORTHWOODS AVE NE
HUTCHINSON AN 55350
LOT 5. BLOCK5, HILLCRESTAODINON
75
0
75
$3,5G2.W
!03,10
52
31- 11]- 29080550
23 WO W10
455 NORTHWOODS
AVE NE
MATMEW J LYNAUGH B TERI L BEA6LEY
455 NORTHWOODS AVE BE
HUTCHINSON AN 55350
LOT 6. BLOCKS, HILLCRESTAOOITION
74M
0
]4.00
S3,SW.35
$Byes
53
M
31- 117 - 29050]10
232325210
700 MAIN STN
MINNESOTA CONFERENCE ASSOCIATION
OF SEVENTH DAY ADVENTISTS
7384 KIRKWOOD COURT
MAPLE GROVE ON 55369
30 ACRES OF ELY W OF LOT 22, AUDITORS PLAT 512
BECTON 30& N 12 SECTION 31 -19 -23
242
0
242
511495.00
$11 !YO
55
31-117 29-1 1 -10
23 ON W10
546 MAIN STN
BRUCE &".DNA R NELSON
548 MAIN STN
HUTCHINSON ON 55300
LOT 2, BLOCK 6. AUDITORS PLAT OF REARRANGEMENT OF
BLOCK 6 IN NORTH HALF CITY OF HUTCHINSON
Be
0
1 W
13.13500
pI 1
56
31- 1172311 -20
23wsw20
540 MAIN STN
JONATHAN B MONICA NEHLER
540 MAIN STN
HUTCHINSON MN 55350
LOT 3. BLOCK 6. AUDITORS PLAT OF REARRANGEMENT OF
BLOCK B IN NORTH HALF CITY OF HUTCHINSON
00
0
W
$3,13500
j11]sD0
S]
31- 11]29-11430
230650030
536 MAIN STN
RANWLEONARDULHICH
536 MAIN STN
HUTCHINSON MN NOW
REARRANGEMENT OF BLOCK 6 I NORTH HALF CITY OF
HUTCHINSON
103
0
103
54622.50
Sc
31- 117- 29474070
231020040
317 GRIFFIN AVE BE
JOYCEAKIRCHOFF
16W CA RD 45
SOUTH HAVEN MN 55383
ELY7600 OF LOT 5. NYBERG'6 FOURTH ADDITION
90
SO
0
$000
W.W
816 MAPLE ST BE
ALLAN B LYNDA NYMAN
116 MAPLE 3T NE
HUTCHINSON ON 55310
LOT 6, NYBERG'S FOURTH ADDITION
75
0
75
$ONG.50
"NEW
tl�-7-80
626 MAPLE ST NE
JANET O PLATE! ETAL
126 MAPLE ST HE
HUTCHINSON MN553W
LOT], NYBERG'6 FOURTHADDITION
75
0
75
$3.58250
1].10200
636MMLE ST NE
RAV RHAlI6lPDE N
836 MAPLE 6T NE
HUTCHIN50N MN 55300
LOT B. NYBERG'S FOURTH ADDITION
75
0
75
1359250
BsaW
aw I.IIcuana ASBAnlw lynx¢xxrssaHlxxryrc uAxusewxACU!A4fo1 Lwfu -gpxax
COMPILED BY: P VANDER VEEN
ASSESSMENT ROLL NO. 6101
LETTING NO. NPROJECT NO. 12-06
Ash Street NE (Norfhwoods to McLeod(, Oak Street NE (9th to N6rmwood6(, Maple Street NE (NoMwoods W College(, TH 15 Service Road 111,
11th Avenue NE (Main to Elm( and Northwood! Avenue NE (Maple W approximately 119' West M Walnut(; roadway rehabllitatiONreDonstrucDon and utility
inhafWG1Mre lnftaNadollf by CenstNegon of stor1119ewer, drain tile, watemaln. SRI sewer, surface mclamatbNn:moval, grading, aggregate
base Concrete curl, and oufter. bituminous base bitun su Shia, restontion and appurtenances
Celt PER FRONT FOOT:
COMPUTED BY: P VANDER VEEN
147.50
STREET COST/FF
CHECKED BY: K EKNER
NUMBER OF VEARS 10
1ST HEARING:
OM]f2012
INTEREST RATE:
END HEARING:
041128012
ADOPTED:
9517412
g
Y6
WYxYItO
NvOsR, WYr
PM4 VOMrr
s.M,M�4aW
M
u
IOTK
44
MK4WSMBr
fit
31- 11]240] -0110
231020080
US MAPLE ST NE
FEDERAL HOME LOAN MORTGAGE
CORPORATION
SON PLAHO PKWY
CARROLLTON TX 75010
LOT 9, NYBERG'5 FOURTH ADDITION
75
0
75
4355250
113,36250
63
31117247 -0120
231020090
854 MAPLE ST NE
IJUSTIN J HAVEMEIER
1308 BAYARD AVE
OT PAUL MN 55116
555]5' OF LOT IO, NYBERG'S FOURTH ADDITION
5575
0
5575 1
$2640.13
$2,680.0
W
31- it]- 24504121
23102 W95
855 MAPLE ST NE
JOSEPH T &AMIE DAIBEC
056 MAPLE ST NE
HUTCHINSON MN 553M
LOTIOEXS65.75', NYSEAG'S FOURTH ADDITION
54.22
0
54.22
$252545
8315.43
651
31- 1172950 -1240
1 23 NO WIN
315 COLLEGE AVE NE
JEFFREY &LORYOLSON
315 COLLEGE AVE NE
HUTCHINSON ON 55350
LOT 6666 OF LOT], BLOCK 8, COLLEGE ADDITION
5276
0
5270
E2SW 05
U
66
31- 112-2902-1250
23 WE WOO
]M MAPLE ST NE
MARSHALL &LOTS BOWERS
2457623OTH ST
HUTCHINSON ON 55350
NOD OF LOT 7 & E 12 ADJACENT VACATED ALLEY, BLOCK S.
COLLEGE ADDITION
80
O
60
1205000
U. M"
67
31 -0t]- 29014250
230980710
236 MAPLE ST NE
ORI IT LUCILLE BURGHART
IN MAPLE ST NE
HUTCHINSON ON 553M
LOT 8, BLOCK S. COLLEGE ADDITION
M
0
68
53135.W
0135.80
68
31- 1172&OZ1220
23 ON OM
246 MAPLE ST NE
RICHARD& SUSAN JORGENSEN
PO BOX 452
HUTCHINSON MN553W
LOT 9, BLOCK S. COLLEGE ADDITION
05
1 0
66
$3.13500
53
69
31- 112- 2907-1200
230800730
756 MAPLE ST NE
STANLEY &LORMINE RONNEI
ISO MAPLE ST NE
HUTCHINSON MN 55350
LOT 10. BLOCK B, COLLEGE ADDITION
NO
NO
0
low
E6L6
70
31- 112 - 29-00-0230
230500200
405 COLLEGE AVE NE
MARIE MCKEE
405 COLLEGE AVE NE
HUTCHINSON MN 55350
LOT I3, BLOCK3, HILLCRESTADDITION
96.50
96.50
0
$ILW
MAD
]1
31- 112 - 29087240
230900350
725 MAPLE ST NE
WAYNE& BARBARA WCKA
725 MAPLE ST NE
HUTCHINSON MN 55WO
LOT 14, BLOCK 3, HILLCREST ADDITION
20
0
20
5332500
5],35540
72
31- 1172"I-02W
235000310
745 MAPLE ST NE
"NL & SHE ILA M ORTLIP
245 MAPLE $T NE
HUTCHINSON MN 55350
LOT I S. BLOCK 3, HILLCREST ADDITION
20
0
70
$3.325.
53,8540
73
31- 11729-08-0250
23030 WID
755 MAPLE ST NE
DAVID& KIMBERLY STREICH
755 MAPLE ST NE
HUTCHINSON MN 55350
LOT I6. BLOCK 3. HILLCREST ADDITION
75
O
75
S35O2SO
EE,Y w
74
31 -117- 29000220
23 NO OMD
765 MAPLE ST NE
DARYL IT SUSAN ROIGER
765 MAPLE ST NE
HUTCHINSON ON 55350
LOT 17 . BLOCK 3. HILLCREST ADDITION
25
0
75
S3,SO2.'A
mN m
75
31- 117 - 2900-0280
230900340
805 MAPLE ST NE
DEBORAH K &MICHAEL BREWER
WS MAPLE ST NE
HUTCHINSON MN ES350
LOT 18, BLOCK 3, HILLCREST ADDITION
25
0
75
S3,562SO
806 w
76
31 -112- 29080290
23 ON 0350
015 MAPLE ST NE
EDWARD L KARL REV TRUST
015 MAPLE ST NE
HUTCHINSON MN 55350
LOT I9, BLOCK 3. HILLCREST ADDITION
75
1 0
75
IC, SAG N
$3,562W
77
31- 112 - 29080350
23090 OWO
825 MAPLE ST NE
RALPH& PHYUJS BLUM
825 MAPLE ST NE
HUTCHINSON MN 55350
LOT 20. BLOCK 3, HILLCREST ADDITION
25
0
75
$358250
n6 m
78
31 -it]- 29060310
1 230m 0370
B35 MAPLE ST NE
CHIYOKO J HAYASHI
K5 MAPLE ST NE
HUTCHINSON MN 55350
LOT 2I, BLOCK 3. HILLCREST ADDITION
75
0
75
$355250
P. ft
79
31- 117- 29060320
23 ON ONO
045 MAPLE ST NE
GEORGE &SALLY RESIDING
045 MAPLE ST ME
HUTCHINSON MN 55350
LOT BLOCK 3. HILLCREST ADDITION
75
0
75
$3 SIG 50
$3.58SAIN
80
31 -112- 2908-0330
23 ON ONO
480 NCRTHN000S
AVE NE
MEXKER L& JOANN IRVIN
450 NORTHWOOOS AVE NE
HUTCHINSON MN 55350
LOT 23&PART OF STREET. BLOCK 3. HILLCREST ADDITION
90
0
90
$4275.50
5110
61
31- 11]- 29@415]0
23235=0
0990AKSTNE
SHIRLEY E MORAN
NO OAK ST NE
HUTCHINSON MN 55350
LOT I. BLOCK 2, ACADEMY ACRES IST ADDITION
SO
0
BO
5388050
lq
82
31- 11]- 2902-0980
232350030
NO OAK ST NE
ROSIEANELSON
P860AHSTNE
HUTCHINSON MN 553506035
LOT 2. BLOCK 2 ACADEMY ACRES IST ADDITION
7336
0
7339
53.465.55
S],YSM
83
31- 117490220690
23235 WIO
882 OAK ST NE
DAVID L WILL& ANNE E GRACHEK
882 OAK ST NE
HUTCHINSON ON 55350
LOT3BLOCK 2, ACADEMY ACRES IST ADDITION
7330
0
73.30
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84
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23235 SON
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MATTHEW T &DEANAD SHAW
878 OAK ST NE
HUTCHINSDN MN 55]50
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23235WEO
874 CARD ST NE
JARRODPEDERSON
874 OAK ST NE
HUTCHINSON MN 55350
LOT 5. BLOCK 2. ACADEMY ACRES I ST ADDITION
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112 SHADY OAK CIR
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79
O
79
$375250
10,711150
01178 -WW
2J 234 WM
887 OAK ST NE
CURTIS A FORSETH
887 OAK ST NE
HUTCHINSON MN 553M
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23234 W90
803 OAK ST NE
MARJORIE RUZICIU
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HUTCHINSON ON 55350
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74
0
74
$351500
5;513.W
1- 11]4902-0020
232.JIM
079 OAK ST NE
MICHAEL&CONNIECAMPA
879 OAK ST NE
HUTCHINSON MN 55350
LOT IO, BLOCK I. ACADEMY ACRES
71
0
74
5351500
9,51540
91
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232340110
075 OAK ST NE
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ASSESSMENT ROLL NO. 6101
LETTING NO.5IPRO+ECT NO. 12-00
Asti Street NE (Northwoods to McLeod), Oak Street NE (8th to Nodhwoods(, Maple Sheet NE (NoMwoods to College(, TH 15 Service Road 81,
11M AVenw NE (Main to Elm) and NoMwoods Avenue NE (Maple W approximately 11W Wet) 0 Walnut); roar way rehabilbationkeconstruction and Itilby
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65 NORTWNOOOSAVE NE
HI1C.NSON MN 55350
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TOTAL ASSESSMENT ROLL NO.5101
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RESOLUTION NO. 14012
RESOLUTION ACCEPTING BID AND AWARDING CONTRACT
LETTING NO.31PROJECT NO. 12 -04
Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the improvement of:
Ash Street NE (Northwoods to McLeod), Oak Street NE (9th to Northwoods), Maple Street
NE (Northwoods to College), TH 15 Service Road #1, 11th Avenue NE (Main to Elm) and
Northwoods Avenue NE (Maple to approximately 119' West of Walnut); roadway
rehabilitation /reconstruction and utility infrastructure installations by construction of storm
sewer, drain tile, watermain, sanitary sewer, surface reclamation /removal, grading, aggregate
base, concrete curb and gutter, bituminous base, bituminous surfacing, restoration and
appurtenances; and
bids were received, opened and tabulated according to law, and the following bids were received complying with
the advertisement:
Bidder Amount Bid
Wm Mueller & Sons Inc of Hamburg MN $583,365.90
Duininck Inc of Prinsburg MN $593,078.55
Knife River Corporation of Sauk Rapids MN $663,259.45
Chad Monson Excavating of Willmar MN $673,654.05
and whereas, it appears that Wm Mueller & Sons Inc of Hamburg MN is the lowest responsible bidder.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. The mayor and city administrator are hereby authorized and directed to enter into a contract with
Wm Mueller & Sons, Inc of Hamburg MN in the amount of $583,365.90 in the name of the City of
Hutchinson, for the improvement contained herein, according to the plans and specifications therefor
approved by the City Council and on file in the office of the City Engineer.
2. The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits made
with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be
retained until a contract has been signed, and the deposit of the successful bidder shall be retained until
satisfactory completion of the contract.
Adopted by the Hutchinson City Council this 12th day of June 2012.
City Administrator
E
E
CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320 - 234 -4209
BID TABULATION - CITY OF HUTCHINSON LETTING NO. 3 1PROJECT NO. 12 -04
2012 PAVEMENT MANAGEMENT PROJECT PHASE 1
BID OPENING: 04/26/2012 AT 10:30 AM ENGINEER'S ESTIMATE $874,321.00 COMPLETION DATE: 09/2812012
Wm Mueller & Sons Inc
Duininck Inc
Knife River Corporation
Chad Monson Excavating, LLC
831 Park Ave, P 0 Box 747
408 6th St
4797 Shadow Wood Dr NE
7600 Hwy 71 S
Hamburg MN 66339
P O Box 208
Sauk Rapids MN 56379
Willmar MN 56201
p
coryh mm
@wueller.mm
Prinsburg MN 56281
KRCMN.SUB000TES@(NIFE
monson@wedigdirtcom
Lu
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ITEM DESCRIPTION
z
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952.467 -2720
estimator�duininckcom
RIVER.COM
320-995.6703
Z
fax 952467-894
320.9788011
320 258 - 2943
fax 320 - 995 - 6783
H
N
7
320-21511-21411
_
C3
_fax
ID PRIC BID TOTAL
BID PRIC
BID TOTAL
BID PRICE BID TOTAL
BID PRICE
BID TOTAL
$583,365.90
$593,078.55
$663,259.45
1 $673,654.05
1
2104.501
REMOV WATERMAIN
LF
81
$2.001
$162.00
$2.001 $162.00
$2.00 $162.001
$5.00 $405.00
2
2104.501
REMOVE STORM SEWER PIE
LF
1151
$5.001
$575.00
$5.00 $575.00
$5.00 $575.00
$3.00 $345.00
3
2104.501
REMOVE CURB & GUTTER
LF
25901
$3.45
$8,935.50
$215 $5,827.50
$2.90 $7,511.00
$1.50 $3,885.00
4
2104.505
REMOVE CONCRETE DRIVEWAY PAVEMENT
SY
2601
$5.50
$1,430.00
$7.95 $2,067.00
$11.00 $2,860.00
$3.00 $780.00
5
2104.505
REMOVE B MINOUS DRiTEWAY PAVEMENT
SY
- 0
16
$8.00
$128.00
$7.25 $116.00
$5.00 $80.00
$5.00 $80.00
6
2104.509
REMOVE GATE VALVE
2
$100.00
$200.00
$100.00 $200.00
$100.00 $200.00
$400.00 $800.00
7
2104.509
REMOVE DRANT
EA
2
$350.00
$700.00
$350.00 $700.00
$350.00 $700.00
$400.00 $800.00
8
2104.509
REMOVE CATCH BASIN
EA
1
$150.00
$150.00
$150.00 $150.00
$150.00 $150.00
$300.00 $300.00
SAW ING CONCRETE DRIVEWAY PAVEMENT (FULL
9
2104.511
DEPTH)
LF
182
$9.00
$1,638.00
$6.35
$1,155.70
$8.50
$1,547.00
$6.00
$1,092.00
10
2104.513
_717
SAWING BITUMINOUS (FULL DEPTH)
LF
410
$2.00
$820.00
$4.25
$1,742.501
$4.50
$1,845.00
$3.00
$1,230.00
11
2584.537
SALVAGE & RE- INSTALL SIGN
EA
1
$250.00
$250.00
$200.00
$200.00
$350.00
$350.00
$50.00
$50.00
12
2104.603
ABANDON 4" WATER MAIN
LF
650
$4.00
$2,600.00
$4,00
$2,600.00
$4.00
$2,600.00
$3.00
$1,950.00
13
2104.603
ABANDON 6" WATER MAIN
LF
300
$5.00
$1,500.00
$500
$1,500.00
$5.00
$1,500.00
$3.00
$900.00
14
2105.501
COMMON EXCAVATION ( (P)
CY
997
$11.90
$11,864.30
$8.35
$8,324.95
$11.50
$11,465.50
$6.00
$5,982.00
15
2105.525
SELEC IL BORROW (LV)
CY
165
$62.00
$10,230.00
$19085
$3,242.25
$17.00
$2,805.00
$30.00
$4,950.00
16
2105.533
SALVAGE AGGREGATE (E7 (P)
CY
2380
$10.55
$25,109.00
$425
$10,115.00
$10.00
$23,800.00
$6.00
$14,280.00
17
(A 5
2105.541
BACKFILL) (EV)
CY
25
$28.00
$700.00
$39.35
$983.75
$20.00
$500.00
$50.00
$1,250.00
U R A E E CL 7
18
2105.541
BACKFILL)(EV)
CY
893
$15.50
$13,841.50
$17.95
$16,029.35
$12.00
$10,716.00
$22.00
$19,646.00
19
2105.604
G ALE FABRIC TYPE5
SY
4481
$1.65
$7,360.65
$160
$7,137.80
$1.50
$6,691.50
$1.00
$4,461.00
20
2112.502
SUB E /BASE PREPARATION
BY
14608
$1.12
$16,362.08
$145
$21,183.05
$1.50
$21,913.50
$4.70
$68,662.30
21
8 LA
2211.500
PRODUCTION
SY
14809
$0.60
$8,765.40
$140
$20,452.60
$2.10
$30,678.90
$0.50
$7,304.50
22
2211.503
AGGREGATE BASE CLASS 7 (C (
CY
1487
$7.90
$11,747.30
$6.55
$9,739.85
$24.50
$36,431.50
$10.00
$14,870.00
23
2357.502
BI I UMINVUb MATERIAL FOR A K COAT
GA
91
$3.20
$2,924.80
_ $2.40
- $2,193.ro
$2.45
$2,239.30
$245
$2,239.30
TYPE 40 N -
R
24
2360.503
STREET (IV')
SY
14609
$6.20
$90,575.80
$6.80
$99,341.20
$7.00
$102,263.00
$7.25
$105,915.25
230 MiXTURE-STRE
25
2360.503
(2h")
SY
14609
$10.30
$150,472.70
$11.35
$165,812.15
$11.50
$168,003.50
$12.00
$175,308.00
35 PIPE TOP HALF PERF. (IN &
26
2502.541
BENDS)
LF
8365
$5.85
$48,935.25
$5.85
$48,935.25
$5.85
$48,935.25
$7.20
$60,228.00
4 N IN GS. CAPS & CUR
27
2502.573
TUNNELING)
EA
17
$175.00
$2,975.00
$175.00
$2,975.00
$175.00
$2,975.00
$110.00
$1,870.00
MRAIME SERVICE (INCL. PIPE,
28
2502.573
,
GRATE, & CURB TUNNELING)
EA
76
$175.00
$13,300.00
$175.00
513,300.0
$175.00
$13.309.00
$286.00
$21,736.00
29
2503.511
12" RC PIPE STORM SEWER DESIGN 3006 CL V
LF
120
$35.00
$4,200.00
$35.00
$4,200.00
$35.00
$4,200.00
$40.00
$4,800.00
2503.602
CONNECT TO EXISTING STORM SEWER
EA
1
$700.00
$700.00
$700.00
$700.00
$700.00
$700.00
$300.00
$300.00
e 30
1
2503.602
CONNECT TO EXISTING STORM SEWER STRUCTURE
EA
1 2
$950.001
$1,900.00
$950.00
$1,900.00
$950.00
$1,900.00
$200.001
$400.00
CONNECT DRAIN TILE TO EXTG. STORM SEWER
2503.602
STRUCTURE
EA
32
$125.00
$4,000.00
$125.00
$4,000.00
$125.00
$4,000.00
$182.00
$5,824.00
33
2503.603
CLEAN AND TELEVISE SANITARY SEWER
LF 1
52111
$1.001
$5,21t001
$1.00
$5,211.00
$1.00
$5,211.00
$1.20
$6,253.20
34
2504.601
TEMPORARY WATER SERVICE
LS 1
1
$500.001
$500.001
$500.00
$500.00
$500.00
$500.00
CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320 - 234 -4209
BID TABULATION - CITY OF HUTCHINSON LETTING NO.3 /PROJECT NO. 12 -04
2012 PAVEMENT MANAGEMENT PROJECT PHASE 1
BID OPENING: 04/26/2012 AT 10:30 AM ENGINEER'S ESTIMATE $874,321.00 COMPLETION DATE: 09/28/2012
Wm Mueller A Sons Inc
Dulninck Inc
Kntie River Corporation
Chad Monson Excavating, LLC
831 Park Ave, P O Box 247
408 6th $1
4787 Shadow Wood Dr NE
7600 Hwy 71 S
Hamburg MN 55339
P O Box 208
Sauk Rapids MN 56379
Willmar MN 56201
corylu@vanmueller.eom
Prinsburg MN 56281
KRCMN.SUB000TES@KNIFE
monson@wodigdirLcom
O
Z
U
r-
952467 -2720
estimator@dduininck.com
RIVER.COM
320 - 996-6703
w
ITEM DESCRIPTION
z
z
fax 9624673894
320-9784011
320 - 258 -2943
fax 320-995-6783
W
?
F
ID PRIC
BID TOTAL
BID PRIC
BID TOTAL
BID PRICE
BID TOTAL
BID PRICE
BID TOTAL
$583,365.90
$593,078.55
$663,259.45
$673,654.05
35
2504.602
1" CORPORATION STOP
EA
17
$275.00
$4,675.00
0
$4,675.00
$275.00
$4,675.00
$196.00
33,332.00
36
2504.602
6" MJ HYDRANT
EA
2
$4,155.00
$8,310.00
00
$8,310.00
$4,155.00
$8,310.00
$3,021.00
$6,042.00
37
2504.602
6 "GATE VALVE
EA
3
$1,400.00
$4,200.00
00
$4,200.00
$1,400.00
$4,200.00
$1,267.00
53,801.00
38
2504.602
CONNECT TO EXISTING WATERMAIN
EA
3
$600.00
$1,800.00
00
$1,800.00
$600.00
$1,800.00
$458.00
$1,374.00
39
2504.602
ADJUST GATE VALVE BOX
EA
4
$350.00
$1,400.00
00
N$3,5OO�00
$1,200.00
$300.00
$1,200.00
$150.00
$600.00
40
2504.602
8" WATERMAIN OFFSET
EA
1
$3,500.00
$3,500.00
00
$3,500.00
$3,500.00
$3,500.00
$4,449.00
$4,449.00
41
2504.602
1" CURB STOP AND BOX
EA
17
$275.00
$4,675.00
00
$4,675.00
$275.00
$4,675.00
$202.00
§3,434.00
42
2504.603
1" COPPER SERVICE PIPE
LF
510
$18.00
$9,180.00
00
$9,180.00
$18.00
$9,180.00
$21.00
$10,710.00
43
2504.603
6" DIP WATERMAIN
LF
36
$45.00
$1,620.00
00
$1,620.00
$45.00
$1,620.00
$29.00
$1,044.00
44
2504.803
S" DIP WATERMAIN
LF
45
$51.00
$2,295.00
00
$2,295.00
$51.00
$2,295.00
$39.00
$1,755.00
45
2504.608
D UCTILE IRON FITTINGS COMPACT 153
LBS
230
$7.00
$1,610.00
$7.00
$1,610.00
$7.00
$1,610.00
$8.00
$1,840.00
45
2506.501
DRAINAGE STRUCTURE DESIGN
EA
5
$1,660,001
$8,300.00
$1,660.00
$8,300.00
$1,660.00
$8,300.00
$2,400.00
$12,000.00
47
2506.501
MANHOLE DESIGN 484020
$2,325.00
$2,325.00
$2,325.00
$2,325.00
$2,325.00
$2,325.00
$2,500.00
$2,500.00
48
2506.503
RECONSTRUCT MANHOLE /CATCH BASIN
$1,250.00
$2,500.00
$1,250.00
$2,500.00
$1,250.00
$2,500.00
$1,000.00
$2,000.00
49
2506.516
CASTING ASSEMBLY
$860.00
$3,440.00
$860.00
$3,440.00
$660.00
$3,440.00
$500.00
$2,000.00
50
2506.522
ADJUST FRAME AND RING CASTING MANHOLE
$700.00
$12,600.00
$600.00
$10,800.00
$600.00
$10,800.00
$500.00
$9,000.00
51
2531.501
CONCRETE CURB AND GUTTER DESIGN 8618
$13.44
$34,809.60
$12.90
$33,411.00
$15A0
$39,886.00
$15.90
$41,181.00
52
2531.507
6" CONCRETE DRIVEWAY PAVEMENT
W2355
$41.80
$13,292.40
$38.75
$12,322.50
$46.00
$14,628.00
$46.00
$14,628.00
53
2531.507
8" CONCRETE DRIVEWAY PAVEMENT
$52.09
$937.62
$49.25
$886.50
$53.50
$963.00
$53.50
$963.00
54
2563.801
TRAFFIC CONTROL
$6,000.00
$6,000.00
$5,200.00
$5,200.00
$13,500.00
$13,500.00
$6,000.00
$6,000.00
55
2573.530
STORM DRAIN INLET PROTECTION
$100.00
$3,300.00
$150.00
$4,950.00
$7 5.00
§2,475.00
$100.00
$3,300.00
56
2573.540
FILTER LOG TYPE ROCK
$4.00
$420.00
$8.00
$840.00
$4.00
$420.00
$11.00
$1,155.00
57
2575.505
HYDRO SEEDING
$0.60
$1,413.00
$0.75
$1,766.25
$0.701
$1,848.50
$0.70
$7,648.50
TOTAL
LETTING NO.3 /PROJECT NO. 12
-04
$583,365.90
$593,078.55
$663,259.45
$673,654.05
Paget of 2
C
TO: Mayor & City Council
FROM: Kent Exner, DPW /City Engineer
RE: Project Award for 2012 Street Seal Coating Project
(Letting No. 4 /Project No. 12 -05)
DATE: June 12, 2012
The City received bids (see attached Bid Tabulation) for the 2012 Street Seal Coating project letting on Tuesday, June
5'". The apparent low bidder is Pearson Bros., Inc. of Hanover, Minnesota, with a bid of $247,708.80 (slightly lower
than the Engineer's Estimate). City staff will provide a brief overview of the project scope and bids at the City Council
meeting. City staff has specified a schedule for this work to occur between the Water Carnival and County Fair events.
The final necessary Resolutions (bid amounts noted) to award this project are attached to this memorandum.
We recommend approving the attached Resolutions.
cc: Jeremy Carter— City Administrator
06-)
RESOLUTION NO. 14013
RESOLUTION ACCEPTING BID AND AWARDING CONTRACT
LETTING NO.4IPROJECT NO. 12 -05
Whereas, pursuant to an advertisement forbids forthe furnishing of all laborand material forthe improvement of:
2012 Street Sealcoating; application of bituminous material and crushed aggregate, clean-
up and appurtenances within specified sections of 1 st Ave NW, 1st Ave SW, 2nd Ave NW,
3rd Ave NW, 5th Ave NE, 9th Ave NE, Calgary Ln SE, Calgary Ln SW, Cedar Ave NW,
Clark St NE, Denver Ave SE, Echo Cir SE, Echo Dr SE, Edmonton Ave SE, Franklin St
NW, Franklin St SW, Glen St NW, Glen St SW, Goebel Cir SW, Goebel St SW, Grant Ave
SE, Griffin Ave NE, Harmony Ln SW, Hassan St SE, Jorgenson St SE, Kay St SW, Lincoln
Ave SW, Maple St NE, Milwaukee Ave SW, Oak St NE, Ottawa Ave SE, Prospect St NE,
Selchow Ave SE, Service Rd -2 (NW), Sherwood St SE, Southfork Dr SE, Summerset Ln
SE, Sunburst Way SE and Toronto Blvd SE; and
bids were received, opened and tabulated according to law, and the following bids were received complying with
the advertisement:
Bidder
Amount Bid
Pearson Bros Inc of Hanover MN
$247,708.80
Allied Blacktop Co. of Maple Grove MN
$254,864.83
Caldwell Asphalt Co. of Hawick MN
$271,562.24
and whereas, it appears that Pearson Bros., Inc of Hanover MN is the lowest responsible bidder.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. The mayor and city administrator are hereby authorized and directed to enter into a contract with
Pearson Bros., Inc of Hanover MN in the amount of $247,708.80 in the name of the City of Hutchinson,
forthe improvement contained herein, according to the plans and specifications therefor approved by the
City Council and on file in the office of the City Engineer.
2. The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits made
with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be
retained until a contract has been signed, and the deposit of the successful bidder shall be retained until
satisfactory completion of the contract.
Adopted by the Hutchinson City Council this 12th day of June 2012.
Mayor
City Administrator
1 I L)
CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320 - 234 -4209
BID TABULATION - CITY OF HUTCHINSON LETTING NO.4 /PROJECT NO. 12 -05
2012 STREET SEALCOATING
BID OPENING: 06/0512012 AT 10:30 AM ENGINEER'S ESTIMATE $256,900.00 COMPLETION DATE: 08/0812012
Pearson Bros, Inc
Allied Blacktop Company
Caldwell Asphalt Co., Inc
11078 Lamont Ave NE
10503 89th Ave N
24060175th St HE
Hanover MN 55341
Maple Grove MN 55368
Hawkk MN 56273
chrispbl@aol.com
naomI&Illedblacktopmn.com
cakhwllasphalt@hotmall.com
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ITEM DESCRIPTION
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763 -479-3332
78342541575
320. 2434023
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fax 783-425.1048
fax 320- 2434023
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OF
BID PRICE
F BID TOTAL
BID PRICE
BID TOTAL
BID PRICE
BID TOTAL
$247,708.80
$254,864.83
$271,562.24
1
SEALCOATING
SV
183,488
$1.35
$247,708.80
$1.389
$254,864.83
$1.48
$271,562.24
TOTAL LETTING NO.4/PROJECT NO. 12 -05
$247,708.80
$254,864.83
$271,562.24
Pagel of 1
C
TO: Mayor & City Council
FROM: Dan Jochum, Planning Director
RE: Downtown Action Plan Contract with HKGI
DATE: June 12, 2012
Please see the attached contract, which outlines the scope of services for completion of a
Downtown Action Plan. The purpose of this Plan is to continue the revitalization efforts that
have been occurring Downtown and develop a Plan to shape the future of Downtown and the
River Corridor in Hutchinson.
Staff recommends that this contract for the Downtown Action Plan be approved by City
Council.
cc: Jeremy Carter, City Administrator
1) 00
)
Creating Places that Enrich Peoples Lives
Hoisington Koegler Group Inc.
May 30, 2012
Dart Jochum, AICP
Plarming Director
City of Hutchinson, MN
I 1 I Hassan Street SE
Hutchinson, MN 55350 -2522
RE: An Aprenent between the L'itV of Hutchinson, Airuresota and Hoisington Koegler
Group Inc. (HKCi) to prepare an Action Plan /or Dowvtowv Hutchinson, surroundirrg
ueighbarhoor /s and dre Highway 7 comrlor x /trig der Crow River.
Dear Mr. Jochum:
This contract outlines a Scope of Services, Fee Schedule and other elements which together
constitute am agreement between the City of Hutchinson, Minnesota, hereinafter referred to as
the CLIENT, and Hoisington Koegler Group Inc., hereinafter referred to as the
CONSULTANT for preparation of an Acton Plan for the Downtown, smTOmtding
neighborhoods arid Highway 7 Corridor along the Crow River, hereinafter referred to as the
PROJECT.
The CLIENT and CONSULTANT agree as set forth below:
A. BASIC SERVICES
The CONSULTANT'S basic services for the PROJECT are as provided in Attaclunent
"A" - Work Prograrn.
B. ADDITIONAL SERVICES
The CONSULTANT and the CLIENT may agree in writing to amend this Contract for
additional services related to the PROJECT and compensation for such services. The
following services have not been requested by the CLIENT but are available upon written
authorization.
L Meetings in addition to those specified in Paragraph A above.
2. Services or Deliverables not specifically identified in Paragraph A above.
C. FEES FOR PROFESSIONAL SERVICES
The CONSULTANT agrees to complete the scope of work contained in Paragraph A in
exchange for professional fee compensation as noted below. The CLIENT agrees to Pay
the CONSULTANT for PROJECT services rendered as follows:
1. For the CONSULTANT'S Basic Services described in Paragraph A above, a fee
based on the CONSULTANT'S current hourly rate schedule (see Attachment B) not-
to-exceed niuet) -one thousand, four hundred dollars ($91,400).
123 North Third Street, Suite 100, Minneapolis, MN 55401 -1659 wnvw.hkgixom
Ph (612) 338-0800
�) ('6)
Contract for Services — Hutchinson Downtown Action Plan
May 30, 2012
2. For the CONSULTANT'S Additional Services described in Paragraph B, a fee based
on the CONSULTANT'S current hourly mic schedule plus incidental expenses or a
negotiated fee.
3. Statements will be submitted to the CLIENT on a monthly basis as work is completed
:aid shall be payable witluu 30 clays in accordmnce with this Agreement.
4. The CONSULTANT reserves the right to suspend services if the CLIENT is
delnnqueut ur making payments hi accordance with this Agreement.
D. CLIENTS RESPONSIBILITY
The CLIENT shall be responsible for the following
1. Assembly of background information including, but not hrruted to digital copies of all
files, pertinent plans, aerial photographs, base maps, inventory clata, available GIS a nd
CAD mapping, limited to those that are reasomibly available.
2. Arrangements mid notification for public meetings.
3. Reproduction grid distribution of Project reports as deemed necessary mid not
otherwise specified in paragraph A.
E. INSURANCE
CONSULTANT shall maintain insurance of the kind and in the amounts shown below for
the life of the coutma. Certificates for General Liability Insurance should state that the
CLIENT, its officials, employees, agents mid representatives are Additional Insureds. The
CLIENT reserves the right to review CONSULTANT'S hnsunanice policies at airy time to
verify that contractual requirements have been met.
1. Commercial General Liability Insurance
$1,000,000 per occurrence
$2,000,000 general aggregate
$50,000 damage to rented premises
$5,000 medical expenses
2. Umbrella Liability
$1,000,000 per occurrence
$1,000,000 general aggregate
$10,000 self - insured retention
3. Worker's Compensation and Employer's Liability
a. Worker's Compensation per Minnesota Statutes
b. Employer's Inability
$500,000 per aexideut;
$500,000 per employee;
$500,000 per disease policy linut.
I. Professional Liability Insurance
$1,000,000 per claim
2JPa1c
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Contract for Services — Hutchinson Downtown Action Plan
May 30, 2012
32,000,000 annual aggregate
F. COMPLETION SCHEDULE
The services of the CONStLTANT will begin upon CLIENT approval mid will, absent
of causes beyond the control of the CONSILTANT, be completed by April 30, 2013.
G. NONDISCRIMINATION
The CONSULTANT agrees not to discrunivate by reason of age, race, religion, color,
sex, national origin, or handicap unrelated to the duties of a position, of applicants for
employment or employees as to terns of employment, promotion, demotion or transfer,
necmiuneut, lavoll or temunation, compensation, selection for mating, or participation in
recreational and educational activities.
H. EQUAL OPPORTUNITY
During the performance of this Couract, the CONSULTANT, ill compliance with
Executive Order 11246, as amended by Executive Order 11375 and Department of Labor
regulations 41 CFR Part 60, shall not discriminate against any employee or applicant for
employment because of race, color, religion, sex or national origin. The CONSULTANT
shall take allumative action to insure that applicants for emplovment are employed, and
that employees are treated during employment, without regal to their race, color,
religion, sex or national origin. Such action shill include, but not be limited to, the
following: employment, upgrading, demotion, transfer; recruitment or recrnitmennt
advertising; layoff or termunation, rates of pay or other forms of compensation; and
selection for training, including apprenticeship. The CONSULTANT shall post in
conspicuous places available to employees and applicants for employment notices to be
provided by die Govenument setting forth the provisions of this nondiscrimination clause.
The CONSULTANT shall state that all qualified applicants will receive consideration for
employment without regard to race, color, religion, sex, or national origin. The
CONSULTANT shall incorpoate the foregoing requirements of this paragraph u, all of
its subcompacts for program work, mid will require all of its subcontractors for such work
to incorporate such requirements in all subcontracts for program work.
I. INDEMNIFICATION
CLIENT agrees to indemnity, defend and hold CONSULTANT harmless from and
against ary and all claims, liabilities, suits, demands, losses, costs and expenses, including,
but not Ginned to, reasonable attorneys' fees and all legal expenses mid fees urcuraed
through appeal, mid all interest thereon, aceruuig or resulting to ary and all persons, firms
or mny other legal entities on accoutit of any damages or losses to property or persons,
including uijimes or death, or eeouornic losses, arising out of the PROJECT and/or this
Agreement, except that the CONSULTANT shall not be entitled to indemnification to
the extent such damages or losses are found by a court or forum of competent jurisdiction
to be caused by CONSULTANT's negligent errots or omissions.
311'ag c.
i) N)
Contract for Services — Hutchinson Downtown Action Plan
May 30, 2012
J. TERM TERMINATION. SUCCESSORS AND /OR ASSIGNS
I. The Term of this Agreement shall be concuiTeut with the erork authorized aid shall
be in accordance with the schedule to be established between the CLIENT and the
CONSULTANT.
2. Either party may terminate this Agreement by written notice to the other party at its
address by certified mail at least ten (10) days prior to the date of termination.
3. Neither the CLIENT nor the CONSULTANT shill assign, sublet or transfer its
interest in this Agreement without the written consent of the other.
4. The time schedule shall not apply and/or tune extensions will be allowed for auy
circumstances bevond the control of the CONSULTANT.
5. This Agreement shall be governed by all applicable laws.
6. Upon temu nation, Consultant sluall be entitled to fees eamed through the effective date of
termination.
K. DISPUTES
Iii the event the CLIENT ail CONSULTANT are wrable to remli agreement corder the
terms of this contract, disputes sladl be resolved using alternative dispute resolution
(ADR).
L.
If this agreement is not signed and accepted by both parties within 90 days of the cout act
date, it shall become null and void.
41Pase
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Contract for Serviced — Hutchinson Dow7lown Action Plan
Mav 30, 2012
M. AUTHORIZATION
IN WITNESS WHEREOF, The CLIENT' utd the CONSULTANT have made .uul
executed this Agreement for Professional Services,
Tlus
day of 2012
CLIENT
City of Hutchinson, Minnesota
N. Title
CONSULTANT
Hoismgton Koegler Group Inc.
Nwne: Mark Koegler
President
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Attachment A— Work Program
Hutchinson Downtown Action Plan — Creatinp, a Destination
May 30, 2012
Project Understandine /Overview
The City of Hutchinson desires to create and establish a strategic vision for the future of the
downtown, the surrounding downtown neighborhoods and the Highway 7 corridor along the Crow
River to north of the downtown (see Attachment C— Study Area Map) by developing a "Action Plan"
that builds upon the existing assets of the downtown and the surrounding elements of the
community. The Downtown Action Plan should be rooted in a clear, concise and unified
implementation strategy with the primary goals of strengthening Hutchinson's sense of community,
expanding the range of livability factors, improving and diversifying the local economy and enhancing
Hutchinson as a destination.
Key elements of this effort include exploration of appropriate land uses, redevelopment opportunities
(particularly along the Crow River), trail connectivity along the riverfront (Luce Line Trail and the
Dakota Rail Corridor) as well as the integration of public art with public improvements throughout the
downtown district, including the exploration of a potential art walk along the Crow River.
Market research is another key component to the Action Plan. The market research will examine the
viability of downtown retail, hospitality and nightlife, and other related items that will strengthen the
downtown for both Hutchinson residents and tourists visiting the community. In addition to
examining commercial opportunities, the market research component will also review the
community -wide housing analysis, currently being completed by Maxfield Research Inc., with
particular attention to housing alternatives in the downtown.
The Action Plan will be highly graphic in an effort to generate excitement, articulate a combined
community vision and assist in marketing the appeal of the downtown as a destination for both
existing residents and visitors to the community. The Action Plan will also build upon the relevant
elements of previous planning efforts such as the Downtown Revitalization Master Plan (2003) and
the Highway 7 Corridor Plan (2007). In the end, the Action Plan will be implementation focused,
provide a unified vision for the community, yet be grounded in reality for achievable results for the
City of Hutchinson.
Project Approach / Work Plan
The HKGi team anticipates an approximate 10 month process to complete the planning effort for the
Action Plan. The work plan for the project includes:
Phase 1— Understand What Exists Today
It is important that the first stage of the effort establish an agreed -upon foundation of project
information, knowledge and expectations. In this stage we will collect background information,
solidify the roles and responsibilities among Hutchinson City staff and the HKGi team and determine
the project schedule. Specific tasks include:
Hutchinson Downtown Action Plan— Work Program
1.1 Conduct Kick -Off Meeting with City staff. Key discussion topics to include, but not limited to:
• Verify Schedule and Work Plan
• Verify Public Engagement Process & Establish Key Stakeholders
• Establish a project Steering Committee
• Determine public outreach strategy
• Project Newsletters
• Project Website
• Web Survey (Survey Monkey)
• Social Media Posting (Facebook /Twitter)
• Open Houses — formats, location, preferred times
• Coordinate Charrette logistics - space, agenda, outcomes
• Discuss final product expectations
1.2 Collect all relevant background materials, primarily in GIS or CAD format including but not
limited to parcel data, land use, zoning, utilities, trails and sidewalks, parking, building
footprints, conditions and type and compile the information into a set of project background
information maps & base maps.
1.3 Review existing master plans, redevelopment studies, recent project submittals and other
planning documents to extract their relevant elements, identifying what elements still hold
merit, what initiatives have been achieved and what elements need further study. Specific
documents include:
• 2003 Revitalization Master Plan for Downtown Hutchinson
• 2007 Highway 7 Corridor Plan
1.4 Evaluate city -wide housing study currently being conducted by Maxfield Inc. with specific
focus on downtown housing options.
1.5 Collect, review and evaluate relevant information from the Census, State Demographer, and
other sources including but not limited to population, housing, employment, demographic
changes and retail /entertainment needs and trade area. (W -ZHA)
1.6 Conduct preliminary on- the - ground reconnaissance on market potential including but not
limited to: (W -ZHA)
A. Site visit to examine the project area as well as to other locations that may compete
with or complement potential development opportunities.
B. Interviews with local property owners, real estate brokers, property managers,
developers, appraisers, public officials, and other parties that may offer insight and
experience in local market conditions.
1.7 Conduct Site Tour with City staff.
• Combined Driving Tour and Downtown Walking Tour (same day as Kick -off Meeting)
1.8 Collect site photos and compile them onto an existing conditions status board and for use in
the Action Plan document.
1.9 Create an updated "Opportunities and Observations" graphic illustrating key physical issues
surrounding Downtown from an outsider's point of view.
1.10 Establish and conduct Steering Committee Meeting #1 to verify project goals and objectives
and to determine what additional stakeholder input should be sought.
1.11 Prepare and coordinate a citizen survey related to downtown, with input from the Steering
Committee with the intent to target specific interests such as downtown businesses, regular
downtown customers, non - downtown customers, millennials, and out -of -town tourists.
1.12 Prepare an initial set of project goals and objectives as a basis for the Downtown Action Plan
exploration and evaluation throughout the course of the project.
Hoisington Koegler Group Inca 2 1 P a g e
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Hutchinson Downtown Action Plan — Work Program
Deliverables:
- Project calendar
- Project base maps and photography
- Public Outreach #1 (Either a Newsletter, Website update, or Social Media Posting)
- On -line citizen survey related to downtown (Survey Monkey)
- Meeting Summaries
- Draft project goals & objectives
Meetings:
- Kick -off Meeting & Site Tour
o HKGi will spend a full day in Hutchinson to familiarize team members with the study
area and changes in the downtown and surrounding areas such as the Highway 7
corridor since the 2003 Revitalization Master Plan. For efficiency, HKGi proposes to
conduct the project kick -off meeting; staff led community and downtown walking
tours and additional team reconnaissance as part of this day -long session.
- Steering Committee Meeting #1
- Meetings and conference calls with City staff as necessary
Phase 2 - Establish /Confirm Project Goals and Objectives (Community Visioning)
The purpose of this task will be to verify project goals and objectives and to establish a consensus of
guiding principles that will underpin the Action Plan. Based on initial project goals and objectives
defined in Phase 1, additional input will be received and used to tailor these guiding statements to
meet the needs of the project.
2.1 Meet with Focus Groups (up to 5) such as the Economic Development Authority, Hutchinson
Downtown Association, Chamber of Commerce, Convention and Visitors Bureau and public art
groups to discuss project goals and objectives and review issues and opportunities relevant to
the downtown and individual groups.
2.2 Meet with the City staff to review feedback from Focus Groups and to review project goals
and objectives and to agree on the framework for Community Open House #1.
2.3 Conduct Community Open House #1- This initial open house /workshop will be a focused on
the Downtown area but open to all interested area residents and businesspersons. This initial
session will be designed to accomplish a number of objectives. First, it will serve as a venue to
inform the public about the Hutchinson Downtown Action Plan. Additionally, it will be used to
help define the "Vision" for the project. HKGi will work with City staff to design a participatory
process for the community open house /workshop as well as appropriate methods to advertise
the meeting to promote resident and businessperson involvement. Key aspects of the session
will be documented with photos and other graphics and used as part of the desired public
outreach mechanism.
2.4 Meet with the Steering Committee to review the feedback from the Focus Groups and Key
Interview Sessions and input from Community Open House #1. Discuss and agree on project
goals and objectives.
Deliverables:
- Materials for Community Open House #1
- Meeting summaries
Hoisington Koegler Group Inc. 3 1 Pa g e
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Hutchinson Downtown Action Plan— Work Program
- Public Outreach #2 (Either a Newsletter, Website update, or Social Media Posting)
Meetings:
• Focus Group Meetings (up to 5)
• Community Open House #1
• Steering Committee Meeting #2
• Meetings and conference calls with City staff as necessary
Phase 3 — Understand the Market Potential
Building on the initial on- the - ground market investigations in Phase 1, W -ZHA will provide market
research and analysis to assist in the preparation of the Downtown Action Plan.
Two objectives will be targeted:
3.1 Projection of reasonably likely types and volumes of development. While grounded in
prevailing market and financial realities, such projections will also reflect potentially attainable
results as influenced by the implementation of a well- conceived plan.
12 Identification of shorter -term "catalyst" development sites and projects that would be feasible
from the pragmatic perspective of a private investor /developer, and that might also spur
other positive investments in the area.
To meet these objectives, an efficient, focused approach will be used. Preliminary inquiries will
narrow the scope of relevant markets and developments; subsequent tasks will focus primarily on
those sectors offering potential for future development. Research and analytical tasks beyond Phase
1 investigations will include:
• Reviews of existing plans, market studies and other literature. The evaluations prepared
pursuant to this project will build upon (rather than rebuild) this base of knowledge.
• Examination of regional economic figures, local demographic trends and projections, local
demographic income- and spending profiles, emerging market trends, and other such issues
relevant to reasonably likely types of development.
• Additional data collection involving commercial, retail, hospitality, and residential types of
properties as relevant to this analysis.
• Performances at existing developments or districts that may be comparable, competitive with,
or complementary to existing or prospective developments in the area.
• Comparative evaluations of the corridor's competitive position for development. In order to
help ultimately determine highest and best use, competitive market positions will be analyzed
within the area vis -a -vis market opportunities in other parts of the local and regional markets.
• For likely development prospects, the key issues that may enhance or constrain the realization
of development opportunities will also be identified. In addition to basic supply /demand
issues, such issues may involve future amenities, site visibility, price points and developer
returns, and other such issues. This analysis will also identify the positive "catalyst" influences
that such developments may exert in attracting further development interest.
Hoisington Koegler Group Inca
4(Page
iQ
Hutchinson Downtown Action Plan —Work Program
To summarize the output of these tasks, a memorandum will be prepared that will identify the type(s)
of development that may be able to draw upon market support sufficient to generate acceptable
returns to private developers. W -ZHA will present underlying market fundamentals and identify the
general cost and revenue thresholds that will determine development feasibility. Where prospective
projects do not appear feasible, W -ZHA will identify the most likely development types, as well as the
key issues to be addressed in achieving such development.
Deliverobles:
• Market findings memorandum — Preliminary
• Market findings memorandum —Final
• Public Outreach #3 (Either a Newsletter, Website update, or Social Media Posting)
Meetings:
• Meetings and conference calls with City staff as required
Phase 4 — Explore the Possibilities
This phase will explore and critique a refined master plan (based on the 2003 plan) for the downtown
and develop catalyst site alternatives for key projects identified in the study area. The catalyst site
alternatives will suggest varying approaches for potential redevelopment including both, city owned
and privately owned property, property along the Crow River, and existing commercial areas along
Highway 7. Refinements and modifications to the 2003 Revitalization Master Plan will also be
developed. These refinements will explore a systemic approach to land use, public infrastructure,
open space and amenities and public art opportunities for the entire downtown study area.
Combined, these urban design explorations will allow the team to evaluate varying approaches as well
as allow the Steering Committee, City staff, Planning Commission, key stakeholders and the general
public an opportunity to compare and critique them. Specific tasks include:
4.1 Facilitate a workshop with City department representatives to identify top - priority downtown
capital projects including streets and utilities, streetscapes, parks, trails, wayfinding, public art,
etc. (This would occur just prior to the Design Charrette)
4.2 Facilitate a 2 -3 day, on -site Design Charrette (HKGi & W -ZHA) to identify and prioritize
projects, initiatives and opportunities. Part of the Design Charrette will be to conduct an
update to the 2003 Downtown Revitalization Master Plan by exploring varying land uses,
development densities and magnitudes, automobile and pedestrian circulation patterns, and
park and open space opportunities. Evaluation of the 2003 plan's streetscape typologies and
building frontages will also be conducted. In addition, innovative design approaches for storm
water treatment and integration of public art features will be explored along with more
detailed articulation of key catalyst projects. This session will begin with reviewing the
findings of the initial community open house and a preliminary overview of the market
potential to set the course for design exploration. At the end of the session, the Steering
Committee, Focus Groups, Planning Commission and City Council members and members of
the general public and key stakeholders will be invited to critique the outcomes of the effort.
4.3 Provide a summary of all key stakeholder and public comments at the conclusion of the Design
Charrette for public outreach.
4.4 Assemble the outcomes of the Design Charrette and stakeholder and public feedback into a
comprehensive depiction of projects, priority actions, budgets and funding sources.
Hoisington Koegler Group Inc. 5 1 P a g e
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Hutchinson Downtown Action Plan— Work Program
4.5 Refine materials from Design Charrette and prepare an outline for the Downtown Action Plan
document with key master plan graphics and catalyst site redevelopment scenarios (up to 3)
rooted in the outcomes discussed during the Charrette.
4.6 Critically evaluate the master plan graphics, catalyst site concept alternatives, and priority
projects and initiatives in a general way to understand their implications on market potential,
land use, traffic and infrastructure, financial feasibility as well as alignment with project goals
and objectives.
4.7 Review concepts and team evaluation with the Steering Committee and City staff, refine
concepts, projects, priorities and initiatives based on feedback.
Deliverables:
• Summary of Design Charrette
• Draft downtown master plan graphics and key catalyst site alternatives (up to 3)
• Comprehensive depiction of projects, priority actions, budgets and funding sources
• Critical evaluation of the draft master plan and catalyst site alternatives
• Public Outreach k4 (Either a Newsletter, Website update, or Social Media Posting)
• Meeting summaries
Meetings:
• 2 -3 Day Design Charrette with public and key stakeholder review
• Meetings with the Steering Committee, City staff and Planning Commission (workshop)
• Meetings and conference calls with City staff as required
Phase 5 — Prepare a Draft Downtown Action Plan
This phase will use the input gathered during the Design Charrette and evaluation tasks of Phase 4 to
establish the implementations steps and success metrics and complete a draft of the Downtown
Action Plan to be reviewed.
5.1 Identify "success" criteria for downtown Hutchinson and the measurement techniques to be
employed in determining progress over time.
5.2 Draft policy statements and identify potential regulatory changes and incentives needed to set
the stage for plan implementation
5.3 Identify short, medium and long term action steps, their associated budgets and responsible
parties.
5.4 Work with City staff to identify project budgets and possible funding mechanisms for priority
projects.
5.5 Coordinate with City department representatives to review and troubleshoot the priority -
project assessment.
5.6 Facilitate an "Action Plan Summit" with the City staff, Steering Committee, Focus Groups,
Planning Commission and City Council members to review the input gathered during Phase 4
and the draft materials outlined through tasks 5.1— 5.6 above, to set the course for the
development of the Draft Downtown Action Plan.
5.7 Prepare a preferred Draft Downtown Action Plan.
5.8 Meet with Steering Committee to review the draft Downtown Action Plan and modify as
needed.
5.9 Meet with City staff to review the draft Downtown Action Plan and modify based on feedback.
Hoisington Koegler Group Inc.
61Page
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Hutchinson Downtown Action Plan — Work Program
5.10 Facilitate Community Open House #2 to present the draft plan and recommendations to the
community.
Deliverables:
• Action Plan Summit materials
• Draft of Downtown Action Plan (10 copies & electronic)
• Public Outreach #5 (Either a Newsletter, Website update, or Social Media Posting))
• Meeting summaries
Meetings:
• Action Plan Summit
• Meetings with City staff & Steering Committee
• Community Open House #2
• Meetings and conference calls with City staff as required
Phase 6 - Prepare the Final Downtown Action Plan
The final phase of the project completes the documentation of outcomes and presents them to the
community as well as seeking approval from City leadership. Specific tasks include:
6.1 Assemble project materials into a final Action Plan Report and review with City staff for edits.
6.2 Present final Action Plan and community input to the Steering Committee and to the Planning
Commission for feedback and recommendations to the City Council.
6.3 Modify Action Plan based on Steering Committee and Planning Commission input.
6.4 Present Action Plan to City Council for review and approval.
6.5 Deliver final report to City staff in both digital and hardcopy formats.
Deliverables:
Digital format Action Plan report
• 10 bound final report copies
• Large Format boards for display at City Hall and events (up to 3)
• Public Outreach #6 (Either a Newsletter, Website update, or Social Media Posting)
Meetings:
• Meeting with Steering Committee
• Meeting with Planning Commission
• Meeting with City Council
Hoisington Koegler Group Inc. 7 1 P a p, e
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ATTACHMENT B
HOISINGTON KOEGLER GROUP INC.
2012 -2013 HOURLY RATES
Principal ........................ ............................... $145- 175/hr
Associate
$100- 145/hr
Senior Professional ........ ...............................
$90- 150/hr
Professional II ................. ...............................
$80- 100/hr
Professional I ................... ...............................
$50 -80/hr
Technical ........................... ...............................
$40 -60/hr
Secretarial .............................. ...............................
$55/hr
Litigation Services ............... ...............................
$190/hr
Testimony ............................ ...............................
$250/hr
Incidental Expenses
Mileage ...... ...............................
current federal rate /mile
Photocopying BW .................
............................15¢ /page
Photocopying Color ..................
.....................$1.00 /page
Outside Printing ...................
.........................Actual Cost
Large Format Scanning ........
.........................Actual Cost
B/W Bond Plots .............. ...............................
$5.00 each
Color Bond Plots ........... ...............................
$20.00 each
Photo Paper Color Plots ...............................
$40.00 each
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Policy No. 1.08
CITY OF HUTCHINSON
POLICY
-CITY COUNCIL -
BOARDS, COMMISSIONS AND COMMITTEES -
TERMS NO. 1.08 (2 pgs.)
DATE 1988; 2000: 2012 SOURCE COUNCIL ACTION
Unless otherwise regulated by state statute, charter, ordinance, or resolution, the maximum
length of stay on boards, commissions or committees shall not exceed two consecutive full
terms, exclusive of any appointments to fill an unexpired term, but shall be again eligible for
such service following a break in service of not less than one year, except city council
representation on boards, commissions and committees.
NO. OF MONTH
NAME OF BOARD MEMBERS APPOINTED LENGTH OF TERM
SENIOR ADVISORY BOARD 7 January 3 years
PLANNING COMMISSION 7 March 5 years
*6 residents + 1 Council Member. City Attorney serve as ex- officio members.
CITY TREE BOARD 5 April 3 years
*4 at large + 1 Council Member. Natural Resource Coordinator, or equivalent position, serves
as ex- officio member.
LIBRARY BOARD 7 April
*6 at large + 1 Council Member
POLICE CIVIL SERVICE
3 years
COMMISSION 3 May 3 years
PARK/RECREATION/ 7 August 3 years
COMMUNITY EDUCATION
ADVISORY BOARD
*7 at large + 1 Council Member + 1 School Board Member
HRA 5 August 5 years
*4 residents + 1 Council Member
AIRPORT COMMISSION 6 September 5 years
*5 at large + 1 Council Member. Planning Commissioner serves as ex- officio member.
UTILITIES COMMISSION 5 December 5 years
*One member may be a City Council Member appointed annually.
11 (C)
Policy No. 1.08
POLICY
-CITY COUNCIL-
BOARDS, COMMISSIONS AND COMMITTEES -
TERMS NO. 1.08 (2 pgs.)
DATE 1988: 2000: 2012 SOURCE COUNCIL ACTION
Unless otherwise regulated by state statute, charter, ordinance, or resolution, the maximum
length of stay on boards, commissions or committees shall not exceed two consecutive full
terms, exclusive of any appointments to fill an unexpired term but shall be again eligi for
c, �h cAr" rP fnllawinn a break i service of no less than one year except city council
CITY OF HUTCHINSON
representation on boards, commissions and committees.
NO. OF MONTH
NAME OF BOARD MEMBERS APPOINTED LENGTH OF TERM
W.R.A ,6THROARD
SENIOR ADVISORY BOARD 7 January 3 years
PLANNING COMMISSION 7 March 5 years
*6 residents + 1 Council Member. City Attorney serve as ex- officio members.
CITY TREE BOARD
*4 at larae +
5 April
3 years
LIBRARY BOARD 7 April
*6 at large+ 1 Council Member
POLICE CIVIL SERVICE
COMMISSION 3 May
3 5 years
3 years
PARK/RECREATION/ 7 44 August 3 years
COMMUNITY EDUCATION & 4 SsbeeEBeard
ADVISORY BOARD &1 Youth
*7 at large + 1 Council Member + 1 School Board Member
HRA 5 August
*4 residents + 1 Council Member
AIRPORT COMMISSION 6 September
5 years
5 years
o (C)
CHARTER COMMISSION 12 August
4 years
EDA BOARD 7 January 6 years
(no term limits per Ordinance No. 09 -0524)
*5 at large + 2 Council Members
PUBLIC ARTS COMMISSION 7 August 3 years
*6 at large + 1 Council Member. Planning Director and PRCE Director serve as ex- officio
members.
CREEKSIDE RENEWABLES 7 October 3 years
ADVISORY BOARD
*6 at large + 1 Council Member. City Administrator and Compost Facility Manager serve as ex-
officio members.
RESOURCE ALLOCATION BOARD 4 Annual Term of employment
*Board consists of Mayor + 1 Council Member + City Engineer + Finance Director + City
Administrator .
BUILDING CODE BOARD OF APPEALS June 2 years
Building Official serves as ex- officio member.
0 Lam)
"5 at large + 1 Council Member. Planning Commissioner serves as ex- officio member.
UTILITIES COMMISSION 5 December Septeftw 5 years
'One member may be a City Council Member appointed annually.
COMM
& I H6VPl reP
CHARTER COMMISSION 12 August 4 years
EDA BOARD 7 Janua 6 years
(no term limits per Ordinance No. 09 -0524)
'5 at large + 2 Council Members
PUBLIC ARTS COMMISSION 7 August 3 years
'6 at large + 1 Council Member. Planning Director and PRCE Director serve as ex- officio
members.
CREEKSIDE RENEWABLES 7 October 3 years
ADVISORY BOARD
6 at large + 1 Council Member. City Administrator and Compost Facility M anager serve a s ex-
officio members.
RESOURCE ALLOCATION BOARD 4 Annual Term of employment
"Boa consists of Mayor + 1 Council Member + City Engineer + Finance Director + City
Administrator .
BUILDING CODE BOARD OF APPEALS June 2 years
Building Official serves as ex- officio member.
� (C)
Policy No. 1.15
CITY OF HUTCHINSON
POLICY
-CITY COUNCIL-
LICENSES AND PERMITS
NO. 1.15 (2 pas.)
DATE 1988; 2000; 2012 SOURCE ADMINISTRATION
To streamline specified license /permit procedures, the authorization to issue such
licenses /permits is delegated from the city council to staff. Responsibility has been
assigned as follows.
LICENSE /PERMIT
Off - Street Parking (free sticker)
Motorized Golf Cart Permit
Bicycle License
Dog License
Building - related Permits
CONTACT
Administration and /or Police Department
Police Department
Police Department
Police Department
Building Department
o tc)
Policy No. 1.15
CITY OF HUTCHINSON
POLICY
-CITY COUNCIL-
LICENSES AND PERMITS
NO. 1.15 R p9s.)
DATE 1988; 2000; 2008 SOURCE ADMINISTRATION
To streamline specified license /permit procedures, the authorization to issue such
licenses /permits is delegated from the city council to staff. Responsibility has been
assigned as follows.
LICENSEIPERMIT
Off - Street Parking (free sticker)
Motorized Golf Cart Permit
CONTACT
Administration and /or Police Department
Police Department
Bicycle License 0.4ninr Veh OAG6 Police Department
Dog License Police Department
Building - related Permits Building Department
Land 1 _ 1 6P PGFMit6 R ng De r .t n t
ti (G)
� � ���
Memorial Day
To: Hutchinson Fire District Citizens
From: Brad Emans, Fire Chief
Date: 06/0112012
Re: Monthly Update on the Activities of the Hutchinson Fire Department for May 2012
Fire Department Response: The Fire Department responded to 41cals for service in the month of
May.
Fite Ricer Only response: A "fire officer only" responded to 8 calls in May saving the Hutchinson
Fire District the cost of a "general" alarm estimated at $1,456.00 for the month.
F'.espon.se Time (First Emergency Vehicle Out of the Door): May — 3 minutes 55 seconds.
Example of a Few of the Calls:
• The FD responded to a call of a one vehicle roll over with victims and was now on fire.
Fortunately, the driver was pulled to safety by a witness to the accident;
• A Fire Officer responded to two calls were a person was trapped in an elevator,
• The FD responded to smoke filling a basement in the rural fire district. Firefighters were
able to locate the appliance that malfunctioned and then ventilate the smoke from the
structure;
• The FD responded to two "out of the ordinary" rescue/medical calls in May. First a person
indicating that they were going to jump from the Main Street bridge and second a child fell
from the window /screen in an apartment building in the northeast part of the city;
• The FD responded to motor vehicle victim extrication when the driver lost control and
struck a tree;
• The FD responded mutual aid to the Silver Lake FD with an engine and water to a rural
single family structure fire. The fire started in the attached garage and spread into the
house;
• The FD responded to "smoke coming from the ceiling vents" in the Hutchinson Library.
Firefighters using the thermal imaging camera were able to locate a motor on the air
conditioner burning, The building was Geared of smoke: Fortunately, the library
employees were still working during this incident!
1
• The FD responded mutual aid to the Buffalo Lake FD with an engine and water to a rural
barn fire that spread to the house;
• The FD responded to a lightning strike to a single family home in the southwest part of
the city. Firefighters using the thermal imaging camera checked the entire house for any
smoldering fires in the attic or behind the walls;
The FD responded to an air plane crash at the Hutchinson Airport. The 911 call came in
as a plane crashtfire. The passengers suffered only minor injuries.
Breakdown of the Calls for the Month:
City
Type of Call
Number for the Month
Residential
1
Commercial / Industrial
5
- Commercial/Industrial
Mufti-Family
4
School
0
Grass
2
Medical
7
CO
2
Rescue
4
Haz -Mat LeaW 'II
5
Vehicle
0
S Warn
0
Mutual Aid
0
Total
30
Structure Fires
2
Arson
0
Rural:
Type of Cali
Number for the Month
Residential
1
Commercial / Industrial
0
School
0
Farm Building
0
Grass
0
Medical
5
CO
0
Rescue
2
Haz-Mat Leak/Spil
0
Vehicle
1
Mutual Aid
2
Total
11
Structure Fires
3
Arson
10
• Page 2
Training: Firefighters Trained on the Following Topics /Equipment:
• Firefighters trained on electrical safety on the job and on the some;
• Firefighters trained on the next generation response to structure fires designed to improve
on scene set-up and activation;
• Firefighters trained on head trauma, and seizures as part of their emergency medical
training.
Fire Prevention / Public Relations 1 Other Information:
• The FD started the hiring process for new paid -on -call firefighters. We are currently 50%
complete with the hiring process;
• The FD instructed the employees of McLeod County Solid Waste fire safety on the job
including a hands -on fire extinguisher training;
• The FD participated in the annual Memorial Day parade and ceremony;
Measurements:
1. Number of calls that required more than one engine, and four firefighters in May: 10
2. Number of Calls that required more than "required by law investigation' in May'. 3
3. Estimated dollars "saved" in property (building and contents) I& the fine department
response for the month of May: $2,350,000
4. Estimated dollars 1 %21r in property (building and contents) to fire in May: $3,000
• Page 3
MINUTES
Regular Meeting — Hutchinson Utilities Commission
Wednesday, April 25, 2012
Call to order — 3:00 p.m.
President Bordson called the meeting to order. Members present: President Dwight
Bordson, Vice President Craig Lenz; Secretary Leon Johnson; Commissioner Monty
Morrow; Commissioner Anthony Hanson; Attorney Marc Sebora; General Manager
Michael Kumm.
Approve Minutes of March 28, 2012 Regular Meeting
The minutes of the March 28, 2012 regular meeting were reviewed. A motion was
made by Vice President Lenz, seconded by Commissioner Hanson to approve the
minutes. Motion was unanimously carried.
2. Ratify Payment of Bills for March 2012
The March 2012 payables were discussed. A motion was made by Vice President
Lenz, seconded by Secretary Johnson to ratify the payment of bills in the amount
of $5,559,611.98 (detailed listing in payables book). Motion was unanimously
carried.
3. Approve Financial Statements /Budget Year to Date
GM Kumm presented the March 2012 financial statements /budget year -to -date.
After discussion, a motion was made by Commissioner Hanson, seconded by
Secretary Johnson to approve the financial statements /budget year -to -date. Motion
was unanimously carried.
4. Approve HUC Resolution #1008 Relating to Public Utility Revenue Refunding
Bonds, Series 2012A
GM Kumm presented HUC Resolution #1008 Relating to Public Utility Revenue
Refunding Bonds, Series 2012A. On April 24, City Council authorized HUC to
proceed in this process. After discussion, a motion was made by Secretary
Johnson, seconded by Commissioner Morrow to approve HUC Resolution #1008
Relating to Public Utility Revenue Refunding Bonds, Series 2012A. Motion was
unanimously carried. (Resolution #1008 attached.)
5. Approve Changes to Policies and Requirements Booklet
GM Kumm presented changes to the policies and requirements booklet, sections:
natural gas service requirements and charges; temporary service; and natural gas
meter requirements and placement. Recommended changes were made due to
past practice and for clarity. In section natural gas service requirements and
charges, the Board recommended changing the verbiage 'overbuilt' to 'built over by
customer'. A motion was made by Secretary Johnson, seconded by Vice President
Lenz to approve the changes to the policies and requirements booklet, sections:
natural gas service requirements and charges; temporary service; and natural gas
meter requirements and placement to include the Board recommended change to
section natural gas service requirements and charges. Motion was unanimously
carried. (Policies attached.)
1
6. Review Exempt and Non - Exempt Handbooks
GM Kumm presented exempt and non - exempt handbooks, sections: Section 2 —
administration of personnel policies; savings clause; and equal employment
opportunity. This is part of HUC's policy review and no changes are requested at
this time.
7. Approve Requisition #4863 for Ammonia Tank for New Unit 5
Steve Lancaster presented requisition #4863 for ammonia tank for new unit 5.
After discussion, a motion was made by Vice President Lenz, seconded by
Commissioner Hanson to approve requisition #4863 for ammonia tank for new unit
5. Motion was unanimously carried. (Requisition attached.)
Discuss Banking Requests for Proposals
GM Kumm discussed HUC's interest in submitting requests for proposals in the
next month to seek increased interest rates for money in the bank.
9. Division Reports
Electric — Steve Lancaster
• Ad for bid in the Leader for Units 3 & 4 RICE Rule Compliance Modifications;
bid opening May 17.
• Bids for mechanical and electrical to install new unit 5.
• HUC received a second Reliable Public Power Provider (RP3) award from
APPA. HUC is in the top 5 percent nationally.
• Last month, attended the factory acceptance test for new unit 5.
Gas — John Webster
• Attended and gave presentation at the Midwest Energy Association Learning
Summit.
• Attended and gave presentation at the MNOPS Safety Conference at Cragun's
last week.
• Starting to work on 5 Avenue next week. Putting in new plastic main on north
side of 5 Avenue.
• Working with Ryan Ellenson to rectify a discrepancy on ownership of a pipeline
with Northern Border Pipeline.
• Receiving bids Monday for three casings in town.
• Continuing to work on United Farmers Cooperative deal.
Business — Jan Sifferath
• Awarded HUC /MMUA Tom Bovitz $500 Scholarship to Hutchinson High School
senior Robert Rasmussen, for submitting a paper on "Municipal Utilities — Good
for all of Us ".
• Sponsoring ten high school graduate photos in the Hutchinson Leader again
this year.
• HUC received the 2012 Tree Line Award; HUC's fifth year in a row.
`�Ltb)
Finance — Jared Martig
Nothing to report
GM Kumm gave an update on HUC working to provide natural gas services to the
City of Brownton.
GM Kumm mentioned that prepays are returning for natural gas and HUC would
like to work through MMGA to realize a potential savings of approximately $90,000
per year.
10. Legal Update
Attorney Sebora gave an update on the condemnation lawsuit served by Great
River Energy involving two properties in Sibley County along the HUC pipeline.
Attorney Sebora attended the condemnation hearing and reported Great River
Energy will work something out to protect HUC's pipeline.
Unfinished Business
Discuss Potential Capacity Sale
GM Kumm and Steve Lancaster are continuing to work on the potential
capacity sale.
Discuss Joint Meeting with City
GM Kumm discussed his presentation for the Joint HUC /City meeting.
Vision Statements Two and Three
GM Kumm discussed he will be reviewing the business plan portion with the
commissioners.
New Business
None
There being no further business, a motion was made by Vice President Lenz, seconded
by Commissioner Hanson to adjourn the meeting at 4:34 p.m. Motion was unanimously
carried.
Leon Johnson, Secretary
ATTEST:
Craig Lenz, Vice President
3
1A)
Planning, Zoning, and Building Dept. Monthly Report
May 2012
Buiidin%_Department Permit Activities
Planning, Zoning, and Building Department— Other Activities
Facilities Management/Maintenance Activities:
Evergreen Meals served in May, 2012
u
Park Silver
Week Of Hutchinson Towers Lake Glencoe Brownton Stewart
5/2011
5/2012
2011 Year to Date
2012 Year to Date
Total Number Inspections
91
115
280
418
Building Permits Issued by Type
Number of
Permits &
Valuation
Number of
Permits &
Valuation
Year to Date
Number Permits
& Valuation
Year to Date
Number Permits
& Valuation
Commercial new
0
0
1 - $1,450,000
0
Commercial Additions/ Remodels
5-$47,000
12 - $149,100
28 - $274,100
31 - $1,219,100
Industrial (new)
0
0
0
0
Industrial Additions /Remodels
0
1-$225,000
0
1 - $850,000
Fire Sprinkling
0
0
1- $134,800
2-$1,600
Total New Residential Units (Single Family, twins, townhomes)
0
1-$139,140
0
1-$139140
Residential misc. additions, repairs, remodels, etc
8-$26,220
16 - $71,850
53 - $284,862
48 - $267,514
Set fee permits reside, reroof, window replacement, misc. *
55
73
130
196
HRA Permits
1
2-$23,275
5 - $200,000
11 -$80,946
Subtotal Building Permits:
$73,220
$608,365
$2,343,762
$2,558,300
Mechanical
13 - $1,920,674
17 - $321,920
71 - $1,981,205
57 - $457,571
Plumbing*
5
6
19
27
Signs*
5
2-$108
29
46-$108
Total Permits issued and valuation
92- $1,993,894
130 - $930,393
337 - $4,324,967
421 - $3,015,979
* Set fees not included in valuation
Planning, Zoning, and Building Department— Other Activities
Facilities Management/Maintenance Activities:
Evergreen Meals served in May, 2012
u
Park Silver
Week Of Hutchinson Towers Lake Glencoe Brownton Stewart
5/5-5/5
194
123
56
115
47
49
5/6-5/12
224
174
71
139
70
75
5/13-5/19
323
163
81
138
45
68
5/20-5/26
245
175
72
153
40
69
5/27-5/31
172
102
41
90
53
34
Total
1158
737
321
635
2551
295
Total Meals served in May -3,404
Other Building Inspection Activities: May 22, SW Chapter Meeting
Planning, Zoning, and Building Dept.
Monthly Report for March, 2012
Page 2
Planning and Zoning Monthly Activities MonthNear: May, 2012
Q
C
n
Activity
Number
Additional Info.
Number of Planning Applications Reviewed and
6
Amend ZO - Tattoo Establishments
Processed
Amend ZO - Dog daycare
Variance - garage addition setbacks
Preliminary and final one lot plat
Conditional use permit - garage sq. ft.
Conditional use permit - Farmers Market in I/C district
Number of Joint Planning Board Applications
1
Conditional use permit- garage in front yard
Reviewed and Processed
Number of Planning Commission Meetings
2
Regular PC Meeting and Special Meeting
Number of Joint Planning meetings
1
Number of Zoning Reviews for Building Permits
10
Number of Land Use Permits Issued
26
Number of Zoning Review for Sign Permits
2
Family Dentistry
Pride Solutions
Number of Predevelopment/Pre Application
2
Met with developers
Meetings
Number of Misc. Planning Meetings
16
2 - Management Team , Resource Allocation, Transportation
Plan Update, Housing Study, 3 -Met with property owners,
Fleet info meeting, Project Prioritization, Met with surveyor,
2 -City Council meetings, Land Use Training - Brainerd,
Public Arts, Wellness Committee
Number of Zoning Enforcement Cases
Sign violations
18
Nuisance properties
Number of Walk -In Customers Served
444
Site Visits
30
1820 Prairie View Dr, 1190 West Shore Dr,720 Roberts
Rd,435 Kay St, 805 Lindy LN, West River Park Stage
511 and 529 Monroe St.,22 - nuisance properties
MINUTES
Parks, Recreation & Community Education Advisory Board
April 2, 2012
Members present were Jim Waldron, Eric Opland, John Rodeberg, Mary Christensen, Troy Scotting and
Jay Bartholomew. Also present were Dolf Moon and Karen McKay.
The meeting was called to order at 5:15 pm.
A motion was made by John Rodeberg and seconded by Eric Opland to approve the minutes dated
February 6, 2012. The board unanimously agreed.
OLD BUSINESS
Public Art/Art Center — The Art Center has been in its current location for about one year and is looking
to move to a new location. The space behind the old Hutchinson Leader office is available to rent for the
same fee and double the size of the current Art Center. The owner will build to suit the new tenants. The
Art Center Director will be leaving in September.
Trail Updates — The Luce Line Trail is highly recommended for funding of improvements east of
Hutchinson, not west.
NEW BUSINESS
DNR Grant. Forestry — Mike Bahe, Natural Resource Coordinator, applied for a $25,000 grant to fund
tree planting in public locations such as city parks and schools. 3M has been a corporate sponsor for
planting in "Mining Park" across from Adams Street. The local volunteers have been a very supportive
group.
Student Activity Fees — The current Middle School activity fee is $95 per sport per season with a family
cap. There has been a shortfall of funds with the move to the Wright County Conference due to more
contests, buses and ref fees. There is a proposed $10 increase raising the fee to $105 which would affect
450 -480 athletes. The last increase was four years ago. More details will be shared with the Board as
they become available. A decision should be made in July.
Facility Improvements — The City formed a Facility Improvement Committee of six staff members
including Mary Haugen, PRCE Facility Manager. They will identify and prioritize issues related to city
buildings such as roofs, parking lots, the arena refrigeration system, Roberts Park lighting. Two to three
major projects will be addressed per year.
2013 Budgets — The School Board will be reviewing the Community Education budget April 23 or 30.
The budget should be approved by the board at the first meeting in June.
Annual Registration — The kickoff of summer program registration is scheduled for May 1 st in the
Recreation Center Gym. There will not be a regular board meeting in May as board members are invited
to help with the distribution of registration forms and cashier. A notice will be emailed closer to the date.
BOARD MEMBER ITEMS John Rodeberg updated the board with proposed improvements for
Riversong this summer. The addition of a metal roof on the stage in Masonic West River Park is planned.
The design is being worked on, and they are hoping for completion of the roof this year.
ADJOURNMENT The meeting was adjourned at 6:12 pm by a motion made by John Rodeberg and
seconded by Mary Christensen. The Board unanimously agreed.