cp05-22-2012 cNo Council Workshop
AGENDA
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, MAY 22, 2012
1. CALL TO ORDER — 5:30 P.M.
2. INVOCATION — Shalom Baptist Church
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
5. PUBLIC COMMENTS
6. MINUTES
(a) REGULAR MEETING OF MAY 8, 2012
Action — Motion to approve as presented
7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would otherwise
ave een e egated tote City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 14006 — RESOLUTION AMENDING 2012 FEE SCHEDULE (CEMETERY
RATES)
2. ORDINANCE NO. 12 -0687 — AN ORDINANCE SUSPENDING ENFORCEMENT OF
HUTCHINSON CITY ORDINANCE 92.18 PERTAINING TO HOURS OF USE OF SOUND
AMPLIFICATION EQUIPMENT FOR JAYCEE WATER CARNIVAL EVENTS ON JUNE 14 &
17, 2012
3. ORDINANCE NO. 12 -0688 - AN ORDINANCE SUSPENDING ENFORCEMENT OF
HUTCHINSON CITY ORDINANCE 92.18 PERTAINING TO HOURS OF USE OF SOUND
AMPLIFICATION EQUIPMENT FOR RELAY FOR LIFE EVENT ON AUGUST 3, 2012
(b) PLANNING COMMISSION ITEM
1. CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY THE CITY OF
HUTCHINSON PARKS DEPARTMENT TO ALLOW A BAND SHELTER/STAGE
STRUCTURE IN THE FLOODWAY DISTRICT LOCATED IN WEST RIVER PARK WITH
FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT FINDINGS OF
FACT RESOLUTION NO. 14007 AND RESOLUTION NO. 14008)
(c) CONSIDERATION FOR APPROVAL OF ISSUING CARNIVAL PERMIT TO J &K AMUSEMENTS
ON JUNE 1 — 3, 2012, AT HUTCHINSON MALL
(d) CONSIDERATION FOR APPROVAL OF TERMS AND CONDITIONS OF ACCEPTING AIRPORT
IMPROVEMENT GRANTS
CITY COUNCIL AGENDA — MAY 22, 2012
(e) APPOINTMENT OF COUNCIL MEMBER CHAD CZMOWSKI, CITY ADMINISTRATOR JEREMY
CARTER AND MAYOR STEVE COOK AS CITY REPRESENTATIVES TO A COMMITTEE WITH
HUTCHINSON UTILITIES COMMISSION REPRESENTATIVES TO DISCUSS POSSIBLE
CHANGES TO THE ANNUAL TRANSFER FORMULA
(I) CONSIDERATION FOR APPROVAL OF ANNUAL DAIRY DAY CELEBRATION
(g) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
(h) CONSIDERATION FOR APPROVAL OF ACCEPTING ADDITIONAL ITEMS PERTAINING TO
THE HISTORICAL REGISTER DESIGNATION FOR THE HARRINGTON - MERRILL HOUSE FOR
THE PUBLIC RECORD
Action — Motion to approve consent agenda
8. PUBLIC HEARINGS — 6:00 P.M. - NONE
9. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information
necessary to cra t wise po icy. A ways looking toward t e Tture, not monitoring past)
(a) PRESENTATION OF HUTCHINSON AREA HEALTH CARE ANNUAL REPORT — DR. STEVEN
MULDER
No action.
(b) DISCUSSION OF AMENDMENTS TO CITY CODE SECTION 94.45 CEMETERY — MONUMENTS
AND MARKERS
Action -
10. UNFINISHED BUSINESS
11. NEW BUSINESS
(a) CONSIDERATION FOR APPROVAL OF AUTHORIZING PRESALE REPORT AND PROCEEDING
WITH FINAL SALE OF GENERAL OBLIGATION BONDS
Action — Motion to reject — Motion to approve
(b) CONSIDERATION FOR APPROVAL OF CITY OF HUTCHINSON POLICY NO. 1.13 —PETTY CASH -
CITY DEPARTMENTS AND CONSIDERATION OF ABOLITION OF POLICY NO. 1.16- FARMERS
MARKET
Action — Motion to reject — Motion to approve
(c) DISCUSSION OF CITY HUTCHINSON POLICY NO. 1.08 — BOARDS, COMMISSION AND
COMMITTEES -TERMS AND CITY OF HUTCHINSON POLICY NO. 1.15 — LICENSES AND PERMITS
Action —
(d) CONSIDERATION FOR APPROVAL OF SETTING CITY COUNCIL WORKSHOP FOR JUNE 26, 2012,
AT 4:00 P.M. (RIVER PRESERVATION AND WATERSHED DISTRICT DISCUSSION
Action — Motion to reject — Motion to approve
12. GOVERNANCE (Purpose: to assesspast organizationalperformance, developpolicy thatguides the organization and
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CITY COUNCIL AGENDA — MAY 22, 2012
Council and manage the logistics of the Council. May include monitoring reports, policy development and governance
process items.)
(a) CITY COUNCIL / HUTCHINSON UTILITIES COMMISSION JOINT MEETING MINUTES FROM
MAY 2, 2012
(b) HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM APRIL
17, 2012
(c) PLANNING, ZONING, BUILDING DEPARTMENT MONTHLY REPORT FOR APRIL 2012
(d) PLANNING COMMISSION MINUTES FROM SPECIAL MEETING OF MAY 1, 2012
(e) JOINT PLANNING BOARD MINUTES FROM APRIL 18, 2012
(I) CITY OF HUTCHINSON FINANCIAL REPORTS FOR APRIL 2012
(g) CITY OF HUTCHINSON INVESTMENT REPORT FOR APRIL 2012
13. MISCELLANEOUS
14. ADJOURN
MINUTES
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, MAY S, 2012
1. CALL TO ORDER — 5:30 P.M.
Mayor Steve Cook called t e meeting to order. Members present were Mary Christensen, Chad Czmowski, Bill
Arndt and Eric Yost. Others present were Jeremy Carter, City Administrator, Kent Exner, City Engineer, and
Marc Sebora, City Attorney.
2. INVOCATION — Pastor Adam Krumrie, Shalom Baptist Church, delivered the invocation.
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
ARBOR DAY PROCLAMATION 2012
Motion by Yost, second by Cook, to proclaim May 24, 2012, as Arbor Day. Motion carried unanimously.
Council Member Christensen noted that Maria Jacobs, Public Library employee, was awarded top honors for a
video she produced on the Library.
5. PUBLIC COMMENTS
6. MINUTES
(a) REGULAR MEETING OF APRIL 24, 2012
(b) BID OPENING MINUTES FROM APRIL 26, 2012 (PAVEMENT MANAGEMENT PROJECT PHASE 1)
Motion by Christensen, second by Czmowski, to approve the minutes as presented. Motion carried
unanimously.
7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would otherwise
ave een e egate tat e City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 14003 - TRAFFIC CONTROL RESOLUTION REGARDING ONE -WAY
RESTRICTION ON 1 sT AVENUE SW (GLEN STREET SW TO FRANKLIN STREET SW)
(b) PLANNING COMMISSION ITEMS
I. CONSIDERATION OF CONDITIONAL USE PERMIT TO ALLOW INSTALLATION OF A
SATELLITE DISH SIX FEET IN DIAMETER ON THE WATER TOWER LOCATED AT 2
CENTURY AVENUE SE WITH FAVORABLE PLANNING COMMISSION
RECOMMENDATION (ADOPT FINDINGS OF FACT RESOLUTION NO. 13990 AND
RESOLUTION NO. 1399 1)
2. CONSIDERATION OF INTERIM USE PERMIT REQUESTED BY HUTCHINSON AREA
HEALTH CARE TO ALLOW PLACEMENT OF A TEMPORARY MODULAR BUILDING TO
SERVE AS A CONFERENCE ROOM TO SUPPORT SPACE NEEDS FOR MEDICAL
RECORDS TRAINING FOR STAFF AT 3 CENTURY AVENUE SE WITH FAVORABLE
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CITY COUNCIL MINUTES — MAY 8, 2012
PLANNING COMMISSION RECOMMENDATION (ADOPT FINDINGS OF FACT
RESOLUTION NO. 14004 AND RESOLUTION NO. 14005)
(c) APPOINTMENT OF DON SCHROEDER TO SENIOR ADVISORY BOARD TO JANUARY 2013
(LOUISE JESSEN'S UNEXPIRED TERM)
(d) CONSIDERATION FOR APPROVAL OF ISSUING TRANSIENT MERCHANT LICENSE TO
PHILLIP WESTBY OF THE COUNTRY STOP TO OPERATE A FRESH PRODUCE STAND AT 945
HWY 15 SOUTH
(e) CONSIDERATION FOR APPROVALS AND PERMITS FOR THE 70` ANNUAL HUTCHINSON
JAYCEE WATER CARNIVAL FOR JUNE 11 — 17, 2012
(f) CONSIDERATION FOR APPROVAL OF MASTER AGREEMENT FOR PROFESSIONAL SERVICES —
AIRPORT PLANNING, ENGINEERING AND CONSTRUCTION SERVICES WITH BOLTON &
MENK, INC.
(g) CONSIDERATION FOR APPROVAL OF ITEMS FOR 2012 PAVEMENT MANAGEMENT PROGRAM
PHASE I PROJECT (LETTING NO. 3, PROJECT NO. 12 -04)
(h) CONSIDERATION FOR APPROVAL OF JOINT POWERS AGREEMENT WITH MEEKER COUNTY
FOR BACKUP BUILDING INSPECTION SERVICES
(i) CONSIDERATION FOR APPROVAL OF ISSUING PARADE PERMIT TO AMERICAN LEGION POST
96 ON MAY 28, 2012
(j) CONSIDERATION FOR APPROVAL OF ISSUING SHORT -TERM GAMBLING LICENSE TO
VOITURE 414 FOR NOVEMBER 20, 2012 AT AMERICAN LEGION POST 96
(k) CONSIDERATION FOR APPROVAL OF ISSUING TRANSIENT MERCHANT LICENSE TO ROBERT
SAUTER TO OPERATE A SHAVED ICE STAND IN THE PARKING LOT OF 1200 HWY 15 SOUTH
(SHAMROCK INN)
(1) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
Items 7(a) 1, 7(e), 7(f), and 7(k) were pulled for separate discussion.
Motion by Arndt, second by Christensen, to approve consent agenda with the exception of the items noted
above. Motion carried unanimously.
Item 7(a)1 had further discussion. Council Member Christensen asked the reasoning for the one -way street.
Chief Dan Flatten noted that the main reason for the one -way on 1' Avenue SW eastbound is to increase
safety for the children in front of Park Elementary. The School District agrees with the one -way direction.
Angled parking will be included on the one -way street. This will be implemented after the school year is
completed.
Motion by Christensen, second by Arndt, to approve Item 7(a)l. Motion carried unanimously.
Item 7(e) had further discussion. Jeremy Carter, City Administrator, presented before the Council. Mr.
Carter noted that Commodore Nick Nelson has requested that the music being played on June 14, June 15
and June 16 be allowed to be played until 11:00 p.m. as opposed to 10:00 p.m. as originally requested.
Motion by Arndt, second by Yost, to approve Item 7(e) along with the music being allowed to play until
11:00 p.m. Motion carried unanimously.
Item 7(f) had further discussion. Council Member Yost questioned language in Section 2(c) — "client will
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CITY COUNCIL MINUTES — MAY 8, 2012
guarantee access to... entry upon both public and private portion of the project and pertinent adjoining
properties ". John Olson, Public Works Manager, clarified that this project may encroach on private property
and therefore easements would be needed for activity to take place.
Motion by Yost, second by Christensen, to approve Item 7(f). Motion carried unanimously.
Item 7(k) had further discussion. Council Member Yost noted that the applicant had indicated on his
application that he had no misdemeanor convictions, however the Police Chief advised that the applicant
has several misdemeanor convictions. Marc Sebora, City Attorney, explained that a background
investigation was completed to determine moral character and that investigation revealed a misdemeanor
conviction. Mr. Sebora had spoken to the applicant earlier in the day but he was unable to attend the
meeting tonight. Mr. Sebora mentioned that the Council could table this item to the next meeting to allow
the applicant an opportunity to answer any questions the Council may have.
Motion by Czmowski, second by Yost, to deny issuing a transient merchant license to Robert Sauter. Mayor
Cook suggested that if the applicant would like to reapply, perhaps he should wait until next year. Motion
carried unanimously.
8. PUBLIC HEARINGS — 6:00 P.M.
(a) ASSESSMENT HEARING AND PROJECT AWARD FOR 5 TH AVENUE NW IMPROVEMENTS
PROJECT (LETTING NO. 1, PROJECT NO. 12 -01)
Kent Exner, CityEngineer, presented before the Council. Mr. Exner explained that the low bid came in from
Hjerpe Contracting Inc. in the amount of $1,427,549.52. This project includes improvements to 5 Avenue
NW from Kouwe Street NW to Trunk Hwy 15. The final assessment roll is approximately $380,000. One
assessment was reduced after discussion with the property owner. Mr. Exner spoke of the deferred
assessment policy. All property owners are aware of their assessment amount.
Discussion was held regarding some specifics of the project.
Motion by Arndt, second by Yost, to close public hearing. Motion carried unanimously.
Mr. Exner noted that the contracts will be formalized with the contractor. The project will begin soon,
however the road cannot be opened until school is out for the summer.
Motion by Czmowski, second by Yost, to adopt assessment roll, accept bids and award the project to Hjerpe
Contracting Inc. Motion carried unanimously.
(b) 2012 STREET SEALCOATING PROJECT (LETTING NO. 4, PROJECT NO. 12 -05) — ORDERING
PREPARATION OF PROPOSED ASSESSMENT AND NOTICE OF HEARING IN PROPOSED
ASSESSMENT
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that staff has developed a
sealcoating project to occur every other year. By having a project every other year, projects are bid in a more
efficient manner. The project is estimated to cost approximately $287,000 and includes several streets
throughout the city. Bonding dollars are proposed to be used for the project, however alternative funding
will be considered. There will be no assessments charged on this project.
Motion by Arndt, second by Christensen, to close public hearing. Motion carried unanimously.
Mr. Exner explained that the project timeline is slated to occur between the Water Carnival and the County
Fair. Council Member Arndt asked about excess aggregate. Mr. Exner noted that it will be monitored and
stressed to the contractor to pick up as much excess aggregate as possible to limit tracking.
Motion by Arndt, second by Czmowski, to approve 2012 street sealcoating project. Motion carried
unanimously.
9. COMMUNICATIONS, REQUESTS AND PETITIONS (Purpose: to provide Council with information
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CITY COUNCIL MINUTES —MAY 8, 2012
necessary to craft wise policy. Always looking toward the future, not monitoring past)
(a) CONSIDERATION FOR APPROVAL OF LIFTING NOISE RESTRICTIONS AS REGULATED BY
HUTCHINSON CITY CODE SECTION 92.18(V)(1)(D) FOR RELAY OF LIFE EVENT BEING HELD
AUGUST 3, 2012, AT WEST RIVER PARK
Mayor Cook explained that the Relay for Life event committee would like to have a band play music until
12:00 midnight. Therefore, noise restrictions would need to be lifted from the 10:00 p.m. time limits.
Arlene Schwarz, Relay for Life, presented before the Council. Ms. Schwarz explained that the Relay for
Life organizers would like to have a band play from 9:00 p.m. — 12:00 a.m. as part of their festivities.
Motion by Christensen, second by Arndt, to approve lifting noise restrictions for Relay for Life Event on
August 3, 2012, to 12:00 midnight. Motion carried unanimously.
Discussion was held regarding the back drop to the stage that is in place at West River Park. A conditional
use permit will be before the Planning Commission at next week's meeting.
(b) DISCUSSION OF UPDATING 2002 DOWNTOWN PLAN
Mayor Cook noted that this subject has come about from discussions held with various groups regarding
river improvements, park improvements, arts, etc. With a plan being conducted in a more comprehensive
manner, many projects can be planned for and addressed. Different consultants may be able to help with
this, one being the consultant that completed the Downtown Plan from 2002. Partnerships will be
researched to investigate sharing the costs of such a study. Dan Jochum, Planning Director, presented the
main reasons for updating the plan, such as the age of the current plan and the amount of downtown activity
that is currently occurring. The Council consented to continue looking into this project and a formal
proposal will be brought back at a future meeting for formal Council action.
10. UNFINISHED BUSINESS
11. NEW BUSINESS
(a) CONSIDERATION FOR APPROVAL OF PROCEEDING WITH NATIONAL REGISTER
DESIGNATION PROCESS FOR THE HARRINGTON - MERRILL HOUSE LOCATED AT 225
WASHINGTON AVENUE WEST
Jeremy Carter, City Administrator, presented before the Council. Mr. Carter explained that the Harrington -
Merrill House is being considered by the State Review Board on May 22, 2012, for consideration of placing
it on the National Register. As part of the Memorandum of Understanding that was entered into between the
City and Historic Hutchinson, the City must approve any historic designations that may be considered.
Mayor Cook explained that there are no restrictions placed on properties that are on the National Register.
Motion by Czmowski, second by Arndt, to approve proceeding with National Register designation for the
Harrington - Merrill House.
Jim Fahey, Historic Hutchinson, explained that the Harrington - Merrill House has been working towards a
National Register designation for eight years. With such a designation, more funds are available for
continuous improvements. Mayor Cook asked that staff prepare a letter that can be sent on behalf of the
Council to go along with the application.
Motion carried unanimously.
(b) CONSIDERATION FOR APPROVAL OF CITY OF HUTCHINSON POLICIES: 1.02 — AGENDA -CITY
COUNCIL; 1.07 — BOARDS, COMMISSIONS AND COMMITTEES - APPOINTMENTS; 1.10 —
BOARDS- MEETING SCHEDULE FOR CALENDAR; AND 1.14 — CASH -CITY DEPARTMENTS)
Jeremy Carter, City Administrator, presented before the Council. Mr. Carter explained the policies being
considered. Policy 1.02 notates the deadlines for submitting Council agenda items to Administration in
order to prepare the Council packet. Policy 1.07 speaks to appointments to boards, commissions and
committees and the City advertising for open appointments. Policy 1.10 covers the board meetings on the
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CITY COUNCIL MINUTES — MAY 8, 2012
City calendar. Council Member Czmowski asked that the Downtown Association be added to the policy and
on the city calendar. Policy 1.14 speaks to how cash is handled in city departments.
Motion by Czmowski, second by Arndt, to approve City of Hutchinson Policies 1.02, 1.07, 1.10 and 1.14.
Motion carried unanimously.
12. GOVERNANCE (Purpose.' to assess past organizational performance, develop policy that guides the organization and
ouncie the logistics of the Council. May include monitoring reports, policy development and governance
process items)
(a) PUBLIC LIBRARY BOARD MINUTES FROM MARCH 26, 2012
(b) HUTCHINSON UTILITIES COMMISSION MINUTES FROM MARCH 28, 2012
(c) PLANNING COMMISSION MINUTES FROM APRIL 17, 2012
(d) FIRE DEPARTMENT MONTHLY REPORT FOR APRIL 2012
13. MISCELLANEOUS
Jeremy Carter — Biodegradable bag pick up will be held June 2, 4, 5 and 6 and the McLeod County
Fairgrounds. Information will becoming forth in residents' utility bills and other advertising mechanisms.
Refinancing for City bonds is looking favorable and may be before the Council at the May 22, 2012, City
Council meeting.
Candidate filings for Council seats will open May 22 for those interested in running for City Council.
Open seats include Mayor, Seat 3 (Yost) and Seat 4 ( Czmowski).
Kent Exner — Mr. Exner thanked residents for completing the transportation survey. Approximately 700
were returned. Results from the survey will be incorporated into the transportation plan update.
Hwy 15 South roundabout project — project is moving along, public meeting mid -late Summer.
Hwy 15 retaining wall project— plans are with Mn/DOT's central office being reviewed. City staff will be
putting specification manual together. During the month of June the project will be bid and awarded.
Edmonton Avenue — manhole adjustments being made.
School Road — Wm Mueller & Sons should be laying final layer of overlay by the project completion date
of August 1, however will more than likely happen before then.
Mayor Cook — Steve Mulder, Hutchinson Area Health Care CEO, will be providing annual update at the
May 22, 2012, Council meeting. At the June 12, 2012, Council meeting there will be a presentation about
the proposed changes to the City's lease with HAHC as part of HHC's integration with HMC. This will
need to be done by ordinance. Mayor Cook suggested holding a town hall meeting to address any
questions citizens may have about the changes to the lease.
The fountain in river should be operating before Memorial Day.
14. ADJOURN
Motion by Arndt, second by Christensen, to adjourn at 7:00 p.m. Motion carried unanimously.
b—)
CITY OF HUTCHINSON
RESOLUTION NO. 14006
AMENDING 2012 FEE SCHEDULE
WHEREAS, the City of Hutchinson is empowered by previously passed ordinances to
impose fees for services, and
WHEREAS, based upon the recommendation of costs for providing the services for
various city departments
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
OF HUTCHINSON, MINNESOTA THAT THE FOLLOWING FEE SCHEDULES ARE ADOPTED AND
THAT THESE FEE SCHEDULES REPLACE ANY FEE SCHEDULES PREVIOUSLY APPROVED
BY THE HUTCHINSON CITY COUNCIL.
2012 Public Works Fee Schedule (Cemetery)
Fee Schedule attached
Adopted by the City Council this 22nd day of May 2012
Steve W. Cook
Mayor
ATTESTED:
Jeremy J. Carter
City Administrator
96-) 1
Oakland Cemetery.
City of Hutchinson Public Works
1400 Adams St SE, Hutchinson, MN 55350
Phone 320 - 234 -4455 / Fax 320 - 234 -5644
www.ci.hutchinson.mn.us
May 22, 2012
To: Honorable Mayor and City Council members
From: John Olson, Public Works Manager
Subject: Cemetery Fees
An error was made in my final review of the 2012 Cemetery fee schedule prior to its adoption.
It has been past practice to round fees off to even $5 or $10 amounts, which was not completed prior to the
2012 fee schedule being adopted. Instead, the fees were submitted with proposed percentage increases
(prior to rounding).
Funeral service providers are requesting the fee schedule be amended to include the rounded amounts.
Staff recommends amending the Cemetery fee schedule. The intent is to make the rounding adjustments
that were originally intended to be included in the 2012 adopted fee schedule.
The fee adjustments are not material.
Attached are proposed corrections to the 2012 Cemetery fee schedule.
9 tq �
9 62)1
Current
Adopted
%of
Corrected
%of
Last
Fee Type
Notes
Fee
Fee
increase
fee
increase
Increase
Cemetery
Flush marker grave space
$ 725.00
$ 749.00
3.3%
$ 750.00
3.4%
2011
Upright memorial grave space
950.00
981.00
3.3%
980.00
3.2%
2011
Second right of interment
400.00
413.00
3.3%
410.00
2.5%
2011
Baby section grave space
130.00
134.00
3.1%
135.00
3.8%
2011
Flush marker cremation grave space
400.00
413.00
3.3%
410.00
2.5%
2011
Upright memorial cremation grave space
950.00
981.00
3.3%
980.00
3.2%
2011
400.00
413.00
3.3%
410.00
2.5%
2011
Cremation grave space
Columbarium Niches
Unit G (upper three rows)
1,400.00
1,446.00
3.3%
1,450.00
3.6%
2011
Unit G(lower two rows)
1,250.00
1,292.00
3.4%
1,295.00
3.6%
2011
Unit E (upper three rows)
1,600.00
1,653.00
3.3%
1,650.00
3.1%
2011
Unit E flower two rows)
1,250.00
1,292.00
3.4%
1,295.00
3.6%
2011
Replacement bronze plaque
350.00
362.00
3.4%
360.00
2.9%
2011
Affidavit of ownership
Claim of ownership by decent
75.00
77.50
3.3%
80.00
6.7%
2011
of title
Weekday interment
725.00
749.00
3.3%
750.00
3.4%
2011
Weekend /Holiday interment
950.00
981.00
3.3%
980.00
3.2%
2011
Winter weekday interment
850.00
878.00
3.3%
880.00
3.5%
2011
Winter weekend /holiday interment
1,050.00
1,085.00
3.3%
1,085.00
3.3%
2011
Weekday baby interment
275.00
284.00
3.3%
285.00
3.6%
2011
Weekend /Holiday baby interment
500.00
517.00
3.4%
515.00
3.0%
2011
Winter weekday baby interment
550.00
569.00
3.5%
570.00
3.6%
2011
Winter weekend /holiday baby interment
600.00
620.00
3.3%
620.00
3.3%
2011
Weekday cremation interment
350.00
362.00
3.4%
360.00
2.9%
2011
Weekend /Holiday cremation interment
550.00
568.00
3.3%
570.00
3.6%
2011
Winter weekday cremation interment
450.00
465.00
3.3%
465.00
3.3%
2011
Winter weekend /holiday cremation interment
650.00
671.00
3.2%
670.00
3.1%
2011
Vaulted cremains (additional charge)
225.00
232.00
3.1%
230.00
2.2%
2011
Late charges
Funerals arrive after 4pm
200.00
207.00
3.5%
205.00
2.5%
2011
Disinterment
1,500.00
1,550.00
3.3%
1,550.00
3.3%
2011
Holding vault fee
125.00
129.00
3.2%
130.00
4.0%
2011
Stone setting permit
75.00
77.50
3.3%
80.00
6.7%
2011
Cemetery deed transfer
15.00
15.00
0.0%
15.00
0.0%
Set by
Statute
Chapel rental
Per %day
250.00
258.00
3.2%
260.00
4.0%
2011
Chapel lease
Varies
Varies
Varies
Memorial Bench Program
Single bronze plaque
500.00
517.00
3.4%
520.00
4.0%
2011
Memorial Bench Program
Double bronze plaque
700.00
723.00
3.3%
725.00
3.6%
2011
Memorial Bench Program
Engraved name /date per
250.00
258.00
3.2%
260.00
4.0%
2011
space
Commemorative Bench Program
No memorial on bench;
2,300.00
2,376.00
3.3%
2,375.00
3.3%
2011
placed by cemetery
Commemorative Bench Program
Recording fee
$ 75.00
$ 77.50
3.3%
$ 80.00
6.7%
2011
9 62)1
ORDINANCE NO. 12 -0687
AN ORDINANCE SUSPENDING ENFORCEMENT OF HUTCHINSON CITY
ORDINANCE 92.18 PERTAINING TO HOURS OF USE OF SOUND AMPLIFICATION
EQUIPMENT
Findings of the City Council:
That the Hutchinson Jaycees are hosting the 70` annual Water Carnival event from June
11 — June 17, 2012.
That part of the schedule of events for the Jaycee Water Carnival includes outdoor
concerts being held at Riverside Park on June 14, 2012, and June 19, 2012 until 11:00 p.m.
That sound amplification equipment is used as part of these concerts.
That pursuant to Hutchinson City Code §92.18 V(1)(d) this equipment may only be used
until 10:00 p.m.
Therefore, the Council of the City of Hutchinson does hereby ordain that Hutchinson City
Code §92.18 or any other City ordinance pertaining to noise shall not be enforced until 11:00
p.m. for the outdoor concerts being held on June 14, 2012, and June 17, 2012, at Riverside Park
as part of the 70 Annual Jaycee Water Carnival celebrations.
Adopted by the City Council this 12` day of June, 2012.
Attest:
Jeremy J. Carter, City Administrator Steven W. Cook, Mayor
[I];19RE10(s) DK[expaIZf:I3
AN ORDINANCE SUSPENDING ENFORCEMENT OF HUTCHINSON CITY
ORDINANCE 92.18 PERTAINING TO HOURS OF USE OF SOUND AMPLIFICATION
EQUIPMENT
Findings of the City Council:
That the 19 annual McLeod County Relay for Life event is being held on August 3,
2012, at West River Park.
That part of the schedule of events for the Relay for Life event includes an outdoor
concert being held at West River Park until 12:00 a.m.
That sound amplification equipment is used as part of this conemt.
That pursuant to Hutchinson City Code §92.18 V(I)(d) this equipment may only be used
until 10:00 p.m.
Therefore, the Council of the City of Hutchinson does hereby ordain that Hutchinson City
Code §92.18 or any other City ordinance pertaining to noise shall not be enforced until 12:00
a.m. for the outdoor concert being held on August 3, 2012, at West River Park as part of the 19
Annual McLeod County Relay for Life event.
Adopted by the City Council this 12 day of June, 2012.
Attest:
Jeremy J. Carter, City Administrator Steven W. Cook, Mayor
9 "x
i ii N !W 0 1 E SO !'AWJLW-- 61 N R V 0 N LTJ
DATE:
FROM:
susJECT:
Backaraund
INNEENNEEN
May 16, 2012, for the Ma 22, 2012, Cit Councif Meetin
Hutchinson Cit Council
Dan Jochum, Planning Director
Considers #ion cif a Condi #lanai lJ se fermi# requested by the City of Hutchinson P
Department to allow constructio n of a be nd shelter/stage structure 'I n the floodwa d'Ist ri ct
I o c ated i n West River Park
The Cit of Hutchinson Parks departent rn is re a conditional use permit to allow a covered
16
stage/structure min the flaodway distr at Wes�t R'iver Park.. They propose to add a canvas roof t�o the current Sta 9 e.16 9 s A sts e was *instal led ai ihis location in 2 At that time -the taae was n o t considered , a stricture but
rather an appurtenance, similar to a picnic table ar park bench that could be moved if need be., Because a roof
structure is bein added to the stage the structure is more permanent in nature, meanin a, Cvndi €ional Use
Permit for a Structure in the floodwa is necessary. I t shou also be noted that this structure is ri on the
edge of the floodwa and it 'i's dicult i' to tell for sure whether 'l�'t is in the flaadwa ar not. To be on the safe ,side
C ity Staff recommend that a Conditional Use Permit be applied for. Additional information is contained in tine
attached staff report and attachments.
City Council Memo
May 15, 2012
West River Park Band Shelter
Page 2
Planning Commission Meeting:
The Planning Commission held a public hearing and considered the request at their May 15' meeting.
Recommendation:
The Planning Commission recommended approval of the request with the following recommendations:
1. The proposal would meet the standards for granting a conditional use permit, subject to the conditions
stated.
2. Ensure that structure is constructed in a manner that allows water to flow underneath and over the
stage in the event of a flood.
3. A Structural Engineer shall review and sign the construction plans and ensure they are adequate to
support the roof structure and support system.
Requested Action:
Approval of the following:
1. Approval of the Conditional Use Permit to construct a band shelter /stage in the floodway at West River
Park.
9Q
To: Hutchinson i'lannin Comrnissi
B ra d D ol f M From 0011, Dave Hunstac� Miles , Seppelt, Aaron Othoudt, Jean Ward,
Jud. Flemmin Jolim Webster J01in Olson., Le-nn Rutled Kent Exner John Paulson
M arc
Sebora, Jerem Carter, Dan H Dick Na Dan Jochum and Bonnie
Baumetz [Persons in attendance at P S #affMeeting (in bo
D atc: Ma 7 2 12 Ma 12 0 for 15� AWO-A-1, Plannin Cemrnission Meetin
I
Ap��li�at�nn: CUNDITFDNEIL USE PERMIT REQUESTED SY TH CITY OFHUTCHIN
TO ALLOW A C'QVFRFTI STAGEISTRCTCTLIRE I1tiT THE FLQODVUAY
T}ISTRICT LOCATED IN WEST RIVER PARK
7
T)II,- � OF IH[UTCMNSON PARKS DEPARTMENT
Appl-IcL I -
CONDITIONAL USE PERMTT —
1 .
The C o H 'arks d im s re q u e St i n a cond i ti onal u se penn I t to a I low�� a c-overed
d ' sta re in t h e fl oo d �,NIII! d i st r T et at VVcst R i ver Park. T he propo se to add a c a n va s ro o f to th e
MI current sta A sta was ImnLstca-Iled at this location min 201 At that time th e sta , n o t a
structure, but ralhGr an appurtenance, similar to a picni`c. table or park- bench that could be moved if need
0 be. Because a roof structure 'is beimng added to the stage tine structure i p s more pe anent in nature Meanin a Cond'iti"onal Use Permit for a Structure in the floodwa is ne�cessar It sliould also be noted
�p 0 i s IF i s that th i s structure 1 ri on the ed of t h e fl c od wa a- n d 'it d to te for sure whether i t in th e
flood way or not To b e on the s afe s i'de C 'I'ty Staff reco m me nd that a C o n d'it *i o na I U s e Pe r M- It be ap
Conditional Use Permit
West River Park — Band Shelter
Planning Commission — 5 -15-12
Page 2
GENERAL INFORMATION
Existing Zoning: R -1 and Floodway
Property Location: West River Park
Lot Size: 6.5 acres
Existing Land Use: Park
Adjacent Land Use
And Zoning: Park
Comprehensive
Land Use Plan: Public
Zoning History: The park shelter with bathrooms was constructed in 1975, with updates in 2005
and 2009. The stage was constructed in 2011.
Applicable
Regulations: Section 154.088, Floodway District
Analysis and
Recommendation:
Staff believes that the proposed application is an appropriate use for this zoning district.
Approval of a conditional use permit (CUP) is required in order to allow a covered stage /structure in the
flood way district at West River Park. A CUP shall be granted only if evidence is presented to establish
the following:
(a) The proposed building or use at the particular location requested is necessary or desirable to
provide a service or a facility which is in the interest of the public convenience and will
contribute to the general welfare of the neighborhood or community;
(b) The proposed building or use will not have a substantial or undue adverse effect upon
adjacent property, the character of the neighborhood, traffic conditions, utility facilities and
other matters affecting the public health, safety and general welfare; and
(c) The proposed building or use will be designed, arranged and operated so as to permit the
development and use of neighboring property in accordance with the applicable district
regulations.
Staff finds that the request would meet the requirements of granting a conditional use permit (Section
154.088) and recommends approval subject to the findings and conditions listed in the draft Resolution,
including these specific conditions:
1. The proposal would meet the standards for granting a conditional use permit, subject to the
conditions stated.
2. Ensure that structure is constructed in a manner that allows water to flow underneath and over the
stage in the event of a flood.
3. A Structural Engineer shall review and sign the construction plans and ensure they are adequate
to support the roof structure and support system.
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CITY OF HUTCHINSON
MCLEOD COUNTY, MINNESOTA
RESOLUTION NO. 14007
RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF A
CONDITIONAL USE PERMIT REQUESTED BY THE CITY OF HUTCHINSON PARKS
DEPARTMENT TO ALLOW A BAND SHELTER/STAGE STRUCTURE IN THE
FLOODWAY DISTRICT LOCATED IN WEST RIVER PARK
FACTS
1. City of Hutchinson Parks Department, applicant, has submitted a request to allow construction of a
band shelter /stage in the floodway at West River Park ; and,
2. The proposed property is legally described as:
NE 1/4 NW1 /4 North of Crow River, Except RR 6.38 acres (West River Park)
The City of Hutchinson Parks department is requesting a conditional use permit to allow a
band shelter /stage structure in the floodway at West River Park. They propose to add a canvas
roof to the current moveable stage. Zoning ordinance considers the band shelter /stage a
structure rather than an appurtenance similar to a picnic table or park bench that would not
require a conditional use permit.
4. The Planning Commission met at a special meeting on May 15, 2012, and held a public hearing on the
request and considered the effects of the proposal on the health, safety, and welfare of the occupants of
the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties
in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends
approval of the conditional use permit request with the following recommendations:
a. The standards for granting a conditional use permit would be met, subject to the conditions
stated.
b. Ensure that structure is constructed in a manner that allows water to flow underneath and over
the stage in the event of a flood.
c. A Structural Engineer shall review and sign the construction plans and ensure they are adequate
to support the roof structure and support system.
5. The City Council of the City of Hutchinson reviewed the request at its meeting on May 22, 2012, and
has considered the recommendation and findings of the Planning Commission and hereby does
recommend approval of a conditional use permit to allow construction of a band shelter /stage in the
floodway at West River Park.
APPLICABLE LAW
6. The conditional use permit request meets the standards of Section 154.088, City Code.
CONCLUSIONS OF THE LAW
7. The requested conditional use permit is consistent with Minnesota Statute.
(-)6>>
Findings of Fact — Resolution # 14007
Conditional use permit
West River Park— Band shelter /stage
May 1, 2012
Page 2
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota,
that the application to issue a conditional use permit to City of Hutchinson Parks department for construction of a
band shelter /stage in the floodway be approved.
Adopted by the City Council this 22n day of May, 2012.
TTEST:
Jeremy J. Carter
City Administrator
Steven W. Cook
Mayor
RESOLUTION NO. 14008
RESOLUTION APPROVING CONDITIONAL USE PERMIT REQUESTED BY THE CITY OF
HUTCHINSON PARKS DEPARTMENT TO ALLOW A BAND SHELTER/STAGE STRUCTURE IN
THE FLOODWAY DISTRICT LOCATED IN WEST RIVER PARK
Whereas, City of Hutchinson Parks Department, applicant, is requesting approval of a conditional use permit to
allow construction of a band shelter /stage in the floodway district located in West River Park with the following
legal description:
Description of property: NE 1/4 NW I/4 North of Crow River, Except RR 6.38 acres (West River Park)
Whereas, the Planning Commission met on May 15, 2012, and held a public hearing on the request and
considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding
lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area
and consistency with the Comprehensive Plan, and hereby recommends approval of the conditional use permit
with the following recommendations:
1. The standards for granting an interim use permit would be met, subject to the conditions stated.
2. Ensure that structure is constructed in a manner that allows water to flow underneath and over the stage in the
event of a flood.
3. A Structural Engineer shall review and sign the construction plans and ensure they are adequate to support the
roof structure and support system.
The City Council has considered the recommendation and findings of the Planning Commission and hereby
does recommend approval of the request.
Adopted by the City Council this 22 day of May, 2012.
ATTEST:
Jeremy J. Carter
City Administrator
Steven W. Cook
Mayor
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In
U11U II UILJUIIUI IIU1VU
DEMONSTRATIONS
U Juviu ulligIl1llmmina
OTHER (Describe)
Please complete the following information (ink or typewriter, please) and submit the appropriate fee
along with this application to the City of Hutchinson, 111 Hassan Street, SE, Hutchinson, Minnesota
55350.
Full Name of Person Filing Application: Kimberly Kay Pack
First Middle Last
Business Name & Address: 4496 235` NW St. Franies. MN 55070
Business Telephone: 763.753.4983 Altemate : 612.250.0068
If business is a partnership, please provide name of officers or if corporation, please provide corporate name.
Partnership J & K Amusements
Mail permit to this address: same as above
LOCATION OF EVENT: Hutchinson Mall Highway 15 South
GIVE BRIEF DESCRIPTION OF EVENT: Carnival in parking lot
DATES AND HOURS OF OPERATION: June 1, 2012 5:00 vm until 10:00 vm. June 2, 2012 11:00 am until
10:00 vm. June 3. 2012 11:00 am until 8:00 vin
ARE STRUCTURES TO BE ERECTED? J Yes ❑ No ❑ N/A If yes, please describe: Carniv
Rides
Z00 /100®
%Y8 LCIL NON ZTOZ /40 1s0
uo11 e Xe e : xPj D@A103D
INSURANCE: Submit proof of SPECIAL EVENTS PUBLIC LIABILITY INSURANCE NAMING THE
CITY OF HUTCHINSON AS "ADDITIONAL INSURED" in amounts not less than $500,000 per person and
$ 1.000.000 per accident.
CLEAN UPIDAMAGE DEPOSIT (Refundable) Large Events $1,000 BOND ❑ $1,000 CASH ❑
CLEAN UP/DAMAGE DEPOSIT (Refundable) Smaller Events $250 CASH ❑ Carnival $525 CASH
N/A ❑ ck'Fq—G� Z
INDEMNIFICATION: I hereby indemnify and hold harmless the municipality and the City Council from any
liability in whatsoever manner arising which may be incurred by the licensee and the municipality as the result
of the operation of amusement rides, amusement devic fs, gamiKals, fairs or demonstrations.
DATE: )- \1 k�;?
Office Use Only:
Fee Approved:
Insurance Police Dept
Bond Inspection
Council
License Issued
Special Conditions:
CITY OF HUTCHINSON
LICENSE/PERMIT APPLICATION
❑ FAIR 01 CARNIVALS
'-) 6c-)
100/1000 xed WL mom Z10Z /t0 150
110112 XQJ jq 1 7 : 7 7 1 V j 7 7ew : Y94 DRALODa
AC- GERTIFtGATE OF LIABII.tTY lt�SURJQNEE °A 4/25/12"'
PRODUCER 203 -931 -7095 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
Specialty Insurance, LTD -Tom Plouffe HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
P.O. Box 16901 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW,
COMPANIES AFFORDING COVERAGE
West Haven, CT 06516
COMPANY RIVERPORT INSURANCE COMPANY
A
INSURED
COMPANY
B
J &K Concessions & Rides
4496235th Lane NW
COMPANY
C
ST Francis, MN 55707
COMPANY
D
CovtoGES
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
CO
LTR
TYPE OF INSURANCE
POLICY NUMBER
POLICY EFFECTIVE
DATE (MWDDM)
POLICY EXPIRATION
DATE (MMIDOM )
LIMITS
GENERAL
LIABILITY
50127063 -00
8 -12-11 I
8-12-12
GENERAL AGGREGATE
S 2
A
A
COMMERCIAL GENERAL LIABILITY
PRODUCTS - COMP /OP AGO
S 2,000,000
CLAIMS MADE FX] OCCUR
OWNER'S S CONTRACTORS PROT
PERSON AL B ADV INJURY
$ 1 ,000,000
EACH OCCURRENCE
$ 1,000,000
FIRE DAMAGE (Any one ore))
$ 300,000
MED EXP (Any one person)
$ 5,000
AUTOMOBILE
LIABILITY
COMBINED SINGLE LIMIT
$
ANY AUTO
BODILY INJURY
(Per person)
$
ALL OWNED AUTOS
SCHEDULED AUTOS
BODILY INJURY
(PBfacd1 M)
$
HIRED AUTOS
NON -OWNED AUTOS
PROPERTY DAMAGE
$
i
GARAGE
LIABILITY
AUTO ONLY - EA ACCIDENT
S
OTHER THAN AUTO ONLY:
ANY AUTO
EACH ACCIDENT
$
AGGREGATE
$
EXCESS LIABILITY
EACH OCCURRENCE
$
AGGREGATE
I$
UMBRELLA FORM
$
OTHER THAN UMBRELLA FORM
WORKERS COMPENSATION AND
TATU- O
� TO R S IMITS ER R
EL EACH ACCIDENT
$
EMPLOYERS' LIABILITY
EL DISEASE - POLICY LIMIT
$
THE PROPRIETOR) INCL
PARTNERSIEXECUTIVE
OFFICERS ARE' P EXCL
EL DISEASE - EA EMPLOYEE
$
OTHER
Dates: 6/1/12 - 6/3/12
DESCRIPTION OF OPERATION S)LOCATONSNEHICLEWSPECIAL ITEMS
Additional Insured: City of Hutchinson, Southern Prairie Development, LLC
CERTIFICATE HOLDER '
CAfitCEL1JIFION �"
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
Hutchinson Mall
EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL
1060 Hwy 15 South
1 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,
Huchinson, MN 55350
BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY
OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESE TA ES.
AUTHORIZED REPRESENTATIVE
Thomas A. Plo
ACORD 2" (1195)
®ACORO CORPORATION 1988
TO: Mayor & City Council
FROM: John Olson, Public Works Manager
RE: Terms and Conditions of Accepting Airport Improvement Grants
DATE: May 7, 2012
Attached for your approval is a document outlining the terms and conditions of accepting money from the federal
government for airport improvements.
These general terms and conditions apply to airport improvement projects that accept federal funds. Grants
generally refer to these terms /conditions. Grants can be further modified, depending upon the specific project needs.
Based on my review, these general terms and conditions are an update from the previous terms/conditions approved
in 2011. The 2012 update does not represent a significant departure from previously identified terms and conditions.
The document outlines general conditions and assurances made by the City (sponsor), including but not limited to
• Consultant selection
• Project designs, plans & specifications, and final acceptance
• Equipment/Construction contracts
• Real property acquisition
• Duration and applicability (generally 20 years),
• And other general assurances of the sponsor
I recommend that the attached terms and conditions of accepting airport improvement grants be approved.
cc: Kent Exner, DPW /City Engineer
Jeremy Carter, City Administrator
�W)
U.S. Department
of TransportatIon
Federal Aviation
Adminisirallon
April 20, 2012
Mr. John Olson
Public Works Director
1400 Adams Street SE
Hutchinson, Minnesota 55350
Re: April 2012 Terms and Conditions
Dear Mr. Olson:
Great Lakes Region
Minneapolis Airports District Office
6020 2a'" Ave S, Room 102
Minneapolis, MN 55450
Enclosed is a copy of the April 2012 Terms and Conditions; which have been modified from the
March 2011 Terms and Conditions. Please read carefully as there are significant changes. The
principal changes are reflected in the following four (4) areas:
1) current Advisory Circulars list has been updated
2) new Grant Assurance
3) new CCR grant condition
4) new Single Audit grant condition
As in years past, pages 1, 8 and 32 must be completed and the Terms and Conditions returned to us
prior to receiving a Fiscal Year 2012 Grant Offer.
Please sign and return the original Terms and Conditions to the Airports District Office no later than
June 1, 2012.
Sincerely,
Steven J. ienauer
Manager
Minneapolis Airports District Office
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April 2012
U.S. Department
of Transportation
Federal Aviation
Administration
Terms and Conditions of Accepting
Airport Improvement Program Grants
Sponsor City of Hutchinson
Airport Hutchinson Municipal Butler Field
This document contains the terms and conditions of accepting Airport Improvement Program (AIP) grants
from the Federal Aviation Administration (FAA) for the purpose of carrying out the provisions of Title 49,
United States Code. These terms and conditions become applicable when the sponsor accepts a Grant
Offer from the FAA that references this document. The terms and conditions may be unilaterally
amended by the FAA, by notification in writing, and such amendment will only apply to grants accepted
after notification.
I. Certifications
Section 47105(d), Title 49 of the United States Code authorizes the Secretary to require certification from
sponsors that they will comply with statutory and administrative requirements. The following list of
certified items includes major requirements for this aspect of project Implementation. However, the list is
not comprehensive, nor does it relieve sponsors from fully complying with all applicable statutory and
administrative standards. In accepting a grant, the sponsor certifies that each of the following items will
be complied with in the performance of grant agreements. If a certification cannot be met for a specific
project, the sponsor must fully explain in an attachment to the project application.
A. Sponsor Certification for Selection of Consultants
General procurement standards for consultant services within Federal grant programs are
described in 49 CFR 18.36. Sponsors may use other qualifications -based procedures provided
they are equivalent to specific standards In 49 CFR 18 and Advisory Circular 150/5100-14.
1. All advertisements will be placed to ensure fair and open competition from a wide area of
Interest.
2. For any and all contracts over $25,000, consultants will be selected using competitive
procedures based on qualifications, experience, and disadvantaged business enterprise
requirements with the fee determined through negotiation.
3. An independent cost analysis will be performed, and a record of negotiations will be prepared
reflecting the considerations involved in the establishment of fees for all engineering
contracts with basic service fees exceeding $100,000.
Terms and Conditions of Accepting Airport Improvement Program Grants (April 2012) Page 1 of 32
q td)
4. If any services are to be performed by sponsor force account personnel prior approval must
be obtained from FAA.
5. All consultant services contracts will clearly establish the scope of work and delineate the
division of responsibilities between all parties engaged in carrying out elements of the
project.
6. All costs associated with work ineligible for AIP funding will be clearly identified and
separated from eligible items.
7. All mandatory contract provisions for grant- assisted contracts will be included in all
consultant services contracts.
8. If any contract is awarded without competition, pre -award review and approval will be
obtained from FAA.
9. Cost- plus - percentage -of -cost methods of contracting prohibited under Federal standards will
not be used.
10. If services being procured cover more than a single grant project the scope of work will be
specifically described in the advertisement, and future work will not be initiated beyond five
years.
B. Sponsor Certiflcation for Project Plans and Specifications
General AIP standards are described in Advisory Circulars 150/5100 -6, 150 /5100 -15, and
150/5100 -16. A list of current advisory circulars with specific standards for design or
construction of airports and procurement or installation of airport equipment and facilities is
referenced in Section III.C.24.
1. All plans and specifications will be developed in accordance with all current applicable Federal
standards and requirements, or state standard specifications developed under a Federal
grant, and no deviation from or modification to standards set forth in the advisory circulars
will be allowed without prior approval of the FAA.
2. All equipment specifications will rely on the national standards as contained in the Advisory
Circulars, without deviations, to the maximum extent possible. Specifications for the
procurement of equipment for which there is no Federal specification or standard, will not be
proprietary nor written to restrict competition. If there is no national standard, or if the
national standard provides for a choice to be made, at least two manufacturers will assure
that they can meet the specification. A deviation from the national standard will require FAA
approval of the design standard modification.
3. All development to be included in any plans is depicted on an Airport Layout Plan approved
by FAA.
4. All development which is ineligible for AIP funding will either be omitted from the plans and
specifications or costs associated with ineligible or AIP non - participating items will be
separated and noted as non -AIP work and deducted from AIP project reimbursement
requests.
5. Process control and acceptance tests required for any and all projects by standards contained
in Advisory Circular 150/5370 -10 will be Included in the project specifications.
Terms and Conditions of Accepting Airport Improvement Program Grants (April 2012) Page 2 of 32
q w
6. If a value engineering clause Is incorporated into any contract, concurrence will be obtained
from FAA.
7. All plans and specifications will incorporate applicable requirements and recommendations set
forth in the Federally approved environmental finding.
B. For all construction activities within or near aircraft operational areas, the applicable
requirements contained in Advisory Circular 150/5370 -2 will be discussed with FAA and
incorporated into the specifications. A safety /phasing plan will be prepared, and prior FAA
concurrence will be obtained.
9. All projects will be physically completed without Federal participation in costs that are due to
errors or omissions in the plans and specifications that were foreseeable at the time of
project design.
10. All Airport Layout Plan (ALP) revisions and proposals for facility construction clearance will
Include coordinates that are either surveyed or based on reference coordinates previously
found acceptable to FAA. The coordinates will be verified and found consistent with the
dimensions shown on the project sketch /ALP. The coordinates will be in terms of the North
American Datum of 1983.
11. All site elevations on Airport Layout Plan (ALP) revisions and proposals for construction
clearance will be within +/ -0.1 foot vertically and the vertical datum will be in terms of the
National Geodetic Vertical Datum of 1929.
C. Sponsor Certification for Equipment /Construction Contracts
Standards for advertising and awarding equipment and construction contracts within Federal
grant programs are described in 49 CFR 18.36. Sponsors may use their procurement procedures
reflecting State and local laws or regulations provided procurements conform to specific
standards in 49 CFR 18 and Advisory Circulars 150/5100 -6, 150 /5100 -I5, and 150-5100 -16.
1. A code or standard of conduct will be in effect governing the performance of the sponsor's
officers, employees, or agents In soliciting and awarding procurement contracts.
2. Qualified personnel will be engaged to perform contract administration, engineering
supervision, and construction inspection and testing on all projects.
3. All procurement will be publicly advertised using the competitive sealed bid method of
procurement. If procurement is less than $100,000, project may use three (3) quote
method.
4. All requests for bids will clearly and accurately describe all administrative and other
requirements of the equipment and /or services to be provided.
5. Concurrence will be obtained from FAA prior to contract award under any of the following
circumstances:
a. Only one qualified person /firm submits a responsive bid,
b. The contract is to be awarded to other than the lowest responsive and responsible
bidder,
c. Life cycle costing is a factor In selecting the lowest responsive bidder,
Terms and Conditions of Accepting Airport Improvement Program Grants (April 2012) Page 3 of 32
() U)
d. Proposed contract prices are more than 10% over the sponsor's cost estimate.
6. All contracts exceeding $100,000, require a bid guarantee of 5%, a performance bond of
100°/x, and a payment bond of 100 %.
7. All contracts exceeding $100,000 will contain provisions or conditions specifying
administrative, contractual, and legal remedies, Including contract termination, for those
instances in which contractors violate or breach contract terms. They also will contain
provisions requiring compliance with applicable standards and requirements issued under
Section 306 of the Clean Air Act (42 USC 1857(h)), Section 508 of the Clean Water Act (33
USC 1368), Executive Order 11738, and environmental protection regulations (40 CFR Part
15).
8. All construction contracts involving labor will contain provisions insuring that In the
employment of labor preference will be given to honorably discharged Vietnam era veterans
and disabled veterans.
9. All construction contracts exceeding $2,000 will contain provisions requiring compliance with
the Davis -Bacon Act and bid solicitations will contain a copy of the current Federal wage rate
determination. Provisions requiring compliance with Sections 103 and 107 of the Contract
Work Hours and Safety Standards Act (40 USC 327 -330) and the Copeland "Anti -Kick Back"
Act will be included.
10. All construction contracts exceeding $10,000 will contain appropriate clauses from 41 CFR
Part 60 for compliance with Equal Employment Opportunity Executive Order 11246.
11. All contracts and subcontracts will contain clauses required from Title VI Civil Rights
Assurances and 49 CFR 26 for Disadvantaged Business Enterprises.
12. Appropriate checks will be made to assure that contracts or subcontracts are not awarded to
those individuals or firms suspended, debarred, or voluntarily excluded from doing business
with any DOT element and appearing on the DOT Unified List.
D. Sponsor Certiflcation for Real Property Acquisition
Requirements on real property acquisition and relocation assistance are in 49 CFR 24 and the
Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (Uniform Act).
1. Good and sufficient title will be held on property in any and all projects. The sponsor's
attorney or other official will prepare and have on file title evidence on the property.
2. If defects and /or encumbrances exist in the title, which adversely impact the sponsor's
intended use of property in the project, they will be extinguished, modified, or subordinated.
3. If property for airport development will be leased, the term is for 20 years or the useful life
of the project. The lessor is a public agency and the lease contains no provisions, which
prevent full compliance with the grant agreement.
4. Property will be in conformance with the current Exhibit A (property map). The property
map is based on deeds, title opinions, land surveys, the approved Airport Layout Plan, and
project documentation.
Terms and Conditions of Accepting Airport Improvement Program Grants (April 2012) Page 4 of 32
q Lj)
5. For any and all acquisition of property Interest in noise sensitive approach zones and related
areas, property interest will be obtained to ensure land is used for purposes compatible with
noise levels associated with operation of the airport.
6. For all acquisition of property interest in runway protection zones and areas related to FAR
Part 77 surfaces, property interest will be obtained for the right of flight, right of ingress and
egress to remove obstructions, right to make noise associated with aircraft operations, and to
restrict the establishment of future obstructions.
7. All appraisals will include valuation data to estimate the current market value for the property
interest acquired on each parcel and will be prepared by qualified real estate appraisers hired
by the sponsor. An opportunity will be provided the property owner or their representative
to accompany appraisers during inspections.
8. All appraisals will be reviewed by a qualified review appraiser to recommend an amount for
the offer of just compensation. All written appraisals and review appraisal will be available to
FAA for review.
9. A written offer to acquire property will be presented to the property owner for not less than
the approved amount of just compensation.
10. Every effort will be made to acquire property through negotiation with no coercive action to
induce agreement. If negotiation Is successful, project riles will contain supporting
documents for settlements.
11. If a negotiated settlement is not reached, condemnation will be initiated and a court deposit
not less than the just compensation will be made prior to possession of the property. Project
files will contain supporting documents for awards.
12. If displacement of persons, businesses, farm operations, or nonprofit organizations is
involved, a relocation assistance program will be established. Displaced persons will receive
general information in writing on the relocation program, notice of relocation eligibility, and a
90 day notice to vacate.
13. Relocation assistance services, comparable replacement housing, and payment of necessary
relocation expenses will be provided within a reasonable time period for displaced occupant
in accordance with the Uniform Act.
E. Sponsor Certification for Construction Project Final Acceptance
General requirements for final acceptance and close -out of Federally funded construction projects
are in 49 CFR 18.50. The sponsor shall determine that project costs are accurate and proper in
accordance with specific requirements of the Grant Agreement and contract documents.
1. All personnel engaged In project administration, engineering supervision, and construction
inspection and testing will be determined to be qualified and competent to perform the work.
2. All daily construction records will be kept by the resident engineer /construction inspector.
These records document work In progress, quality and quantity of materials delivered, test
locations and results, instructions provided the contractor, weather, equipment use, labor
requirements, safety problems, and changes required.
Terms and Conditions of Accepting Airport Improvement Program Grants (April 2012) Page 5 of 32
f) 6)
3. All weekly payroll records and statements of compliance will be submitted by the prime
contractor and reviewed by the sponsor for Federal labor and civil rights requirements
(Advisory Circular 150/5100 -6 and 150 /5100 -15).
4. All complaints regarding the mandated Federal provisions set forth in the contract documents
will be submitted to the Department of Labor.
5. All tests specified in the plans and specifications will be performed and the test results
documented. A summary of test results will be available to FAA.
6. For all test results outside allowable tolerances, appropriate corrective actions will be taken.
7. All payments to the contractor will be made in compliance with contract provisions and
verified by the sponsor's internal audit of contract records kept by the resident engineer. If
appropriate, all pay reduction factors required by the specifications will be applied in
computing final payments and a summary of pay reductions will be available to FAA.
8. All projects will be accomplished without significant deviations, changes, or modifications
from the developed plans and specifications, except where approval will be obtained from
FAA.
9. All final project inspections will be conducted with representatives of the sponsor and the
contractor. Project files will contain documentation of the final inspection.
10. All work In the Grant Agreement will be physically completed and corrective actions required
as a result of the final inspection will be completed to the satisfaction of the construction
contract and the sponsor.
11. As -built plans and an equipment inventory, if applicable, will be maintained as sponsor
records. If requested, a revised Airport Layout Plan will be made available to FAA prior to
start of development.
12. All applicable close -out financial reports will be submitted to FAA within three (3) years of the
date of grant.
F. Sponsor Certification for Seismic Design and Construction
49 CFR Part 41 sets forth the requirements In the design and construction of the bullding(s) to be
financed with the assistance of the Federal Aviation Administration. Compliance will be met by
adhering to at least one of the following accepted standards:
1. Model codes found to provide a level of seismic safety substantially equivalent to that
provided by use of the 1988 National Earthquake Hazards Reduction Program (NEHRP)
including:
a. The 1991 International Conference of Building Officials (IBCO) Uniform Building Code,
published by the International Conference of Building Officials, 5360 South Workman Mill
Road, Whittier, California 90601.
b. The 1992 Supplement to the Building Officials and Code Administration International
(BOCA) National Building Code, published by the Building Officials and Code
Administrators, 4051 West Flossmoor Road, Country Club Hills, Illinois 60478 -5795.
Terms and Conditions of Accepting Airport Improvement Program Grants (April 2012) Page 6 of 32
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c. The 1992 Amendments to the Southern Building Code Congress (SBCC) Standard
Building Code, published by the Southern Building Code Congress International, 900
Montclair Road, Birmingham, Alabama 35213 -1206,
2. Revisions to the model codes listed above that are substantially equivalent or exceed the
then current or immediately preceding edition of the NEHRP recommended provisions, as it is
updated, may be approved by the DOT Operating Administration to meet the requirements of
49 CFR Part 41.
3. State, county, local, or other jurisdictional building ordinances adopting and enforcing the
model codes, listed above, in their entirety, without significant revisions or changes in the
direction of less seismic safety, meet the requirement of 49 CFR Part 41.
G. Sponsor Certification for Drug -Free Workplace
1. The sponsor certifies that it will continue to provide a drug -free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the sponsor's
workplace and specifying the actions that will be taken against employees for violations
of such prohibitions.
b. Establishing an ongoing drug -free awareness program to inform employees about:
(1) The dangers of drug abuse In the workplace.
(2) The grantee's policy of maintaining a drug -free workplace.
(3) Any available drug counseling, rehabilitation, and employee assistance programs.
(4) The penalties that may be imposed upon employees for drug abuse violations
occurring in the workplace.
c. Making it a requirement that each employee to be engaged in the performance of a grant
be given a copy of the statement required by paragraph a.
d. Notifying the employee in the statement required by paragraph a that, as a condition of
employment under a grant, the employee will:
(1) Abide by the terms of the statement.
(2) Notify the employer in writing of his or her conviction for a violation of a criminal
drug statue occurring in the workplace no later than five calendar days after such
conviction.
e. Notifying the agency in writing, within ten calendar days after receiving notice under
paragraph d(2) from an employee or otherwise receiving actual notice of such conviction.
Employers of convicted employees must provide notice including position title, to every
grant officer or other designee on whose grant activity the convicted employee was
working, unless the Federal agency has designated a central point for the receipt of such
notices. Notices shall Include the Identification number(s) of each affected grant.
f, Taking one of the following actions, within 30 calendar days of receiving notice under
paragraph d(2) with respect to any employee who is so convicted:
Terms and Conditions of Accepting Airport Improvement Program Grants (April 2012) Page 7 of 32
(1) Taking appropriate personnel action against such an employee, up to and including
termination, consistent with the requirements of the Rehabilitation Act of 1973, as
amended.
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or
rehabilitation program approved for such purposes by a Federal, State or local
health, law enforcement, or other appropriate agency.
(3) Making a good faith effort to continue to maintain a drug -free workplace through
implementation of paragraphs (a), (b), (c), (d), (e), and (f).
2. The sponsor may insert in the space provided below the site(s) for the performance of work
done in connection with grants:
Place of Performance (street address, city, county, state, zip code)
II. General Conditions
A. The allowable costs of all AIP funded project shall not include any costs determined by the FAA
to be ineligible for consideration under the Title 49 U.S.C.
B. Payment of the United States' share of all allowable project costs will be made pursuant to and In
accordance with the provisions of such regulations and procedures as the Secretary shall
prescribe. Final determinations of the United States' share will be based upon the final audits of
the total amount of allowable project costs, and settlement will be made for any upward or
downward adjustments to the Federal share of costs.
C. The sponsor shall carry out and complete all AIP funded projects without undue delays and in
accordance with the terms hereof, and such regulations and procedures as the Secretary shall
prescribe.
D. The FAA reserves the right to amend or withdraw a grant offer at any time prior to its acceptance
by the sponsor.
E. A grant offer will expire, and the United States shall not be obligated to pay any part of the costs
of the project unless the grant offer has been accepted by the sponsor on or before 60 days after
the grant offer but no later than September 30 of the Federal fiscal year the grant offer was
made, or such subsequent date as may be prescribed in writing by the FAA.
F. The sponsor shall take all steps, including litigation if necessary, to recover Federal funds spent
fraudulently, wastefully, or in violation of Federal antitrust statutes, or misused in any manner in
any project upon which Federal funds have been expended. For the purposes of this grant
agreement, the term "Federal funds" means funds however used or disbursed by the sponsor
that were originally paid pursuant to this or any other Federal grant agreement. It shall obtain
the approval of the Secretary as to any determination of the amount of the Federal share of such
funds. It shall return the recovered Federal share, including funds recovered by settlement,
order or judgment, to the Secretary. It shall furnish to the Secretary, upon request, all
documents and records pertaining to the determination of the amount of the Federal share or to
Terms and Conditions of Accepting Airport Improvement Program Grants (April 2012) Page B of 32
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any settlement, litigation, negotiation, or other efforts taken to recover such funds. All
settlements or other final positions of the sponsor, in court or otherwise, involving the recovery
of such Federal share shall be approved in advance by the Secretary.
G. The United States shall not be responsible or liable for damage to property or injury to persons,
which may arise from, or be incident to, compliance with a grant agreement.
H. If, during the life of an AIP funded project, the FAA determines that a grant amount exceeds the
expected needs of the sponsor by $25,000 or five percent (5 %), whichever is greater, a grant
amount can be unilaterally reduced by letter from FAA advising of the budget change.
Conversely, with the exception of planning projects, If there is an overrun in the eligible project
costs, FAA may increase a grant to cover the amount of the overrun not to exceed the statutory
fifteen (15 %) percent limitation for primary airports. For non - primary airports, with the
exception of planning projects, FAA may increase a grant to cover the amount of overrun by not
more than fifteen percent (15%) of the original grant amount for development and not more
than fifteen (15 %) percent of the original grant portion pertaining to land or by an amount not to
exceed twenty-five percent (25 %) of the total increase in allowable project costs attributable to
the acquisition of land or Interests in land, whichever Is greater, based on current credible
appraisals or a court award in a condemnation proceeding. FAA will advise the sponsor by letter
of the increase. Planning projects will not be increased above the planning portion of the
maximum obligation of the United States shown in the grant agreement. Upon issuance of either
of the aforementioned letters, the maximum obligation of the United States is adjusted to the
amount specified. In addition, the sponsor's officially designated representative, is authorized to
request FAA concurrence in revising the project description and grant amount within statutory
limitations. A letter from the FAA concurring in the said requested revision to the project work
description and /or grant amount shall constitute an amendment to a Grant Agreement.
I. If requested by the sponsor and authorized by the FAA, the letter of credit method of payment
may be used. It is understood and agreed that the sponsor agrees to request cash withdrawals
on the letter of credit only when actually needed for its disbursements and to timely reporting of
such disbursements as required. It Is understood that failure to adhere to this provision may
cause the letter of credit to be revoked.
1. Unless otherwise approved by the FAA, it will not acquire or permit any contractor or
subcontractor to acquire any steel or manufactured products produced outside the United States
to be used for any project for airport development or noise compatibility for which funds are
provided under this grant. The sponsor will include in every contract a provision implementing
this condition.
K. Single Audit Act Requirements. Single Audits are required in accordance with the Single Audit Act
of 1984 (as amended) and OMB Circular A -133 "Audits of States, Local Governments, and
Nonprofit Organization," as referenced in Federal Regulation 49 CFR Part 18.26. Non - federal
entities (airport sponsors including sub - grants recipients under the FAA's State Block Grant
Program) that expend $500,000 or more of federal funds in the sponsor's fiscal year must have a
single or program - specific audit conducted for that year. The $500,000 threshold represents all
federal funding sources, not just grants from the Federal Aviation Administration. Note: Airport
sponsors that are part of a larger government entity (city or county) commonly are covered by
the larger entity's Single Audit submission, and should coordinate with such entity to ensure this
submission fulfills their audit requirement. The audit report is due from the sponsor by the
earlier date of either 30 days after receipt of the auditor's report(s), or nine months after the end
of the sponsor's fiscal year end date and must be submitted electronically to the Federal Audit
Clearinghouse (FAC).
L. Trafficking In Persons
Terms and Conditions of Accepting Airport Improvement Program Grants (April 2012) Page 9 of 32
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(a) Provisions applicable to a recipient that is a private entity.
(1) You as the recipient, your employees, subrecipients under this award, and subrecipients'
employees may not —
a) Engage in severe forms of trafficking in persons during the period of time that the
award is in effect;
b) Procure a commercial sex act during the period of time that the award is in effect; or
c) Use forced labor in the performance of the award or subawards under the award.
(2) We as the Federal awarding agency may unilaterally terminate this award, without
penalty, if you or a subrecipient that is a private entity —
a) Is determined to have violated a prohibition in paragraph (a)(1) of this award term;
or
b) Has an employee who is determined by the agency official authorized to terminate
the award to have violated a prohibition in paragraph (a)(1) of this award term
through conduct that is either—
(1) Associated with performance under this award; or
(2) Imputed to you or the subrecipient using the standards and due process for
Imputing the conduct of an individual to an organization that are provided in 2
CFR part 180, "OMB Guidelines to Agencies on Governmentwide Debarment and
Suspension (Nonprocurement)," as implemented by our agency at 49 CFR Part
29.
(b) Provision applicable to a recipient other than a private entity. We as the Federal awarding
agency may unilaterally terminate this award, without penalty, if a subreciplent that is a
private entity- -
(1) Is determined to have violated an applicable prohibition in paragraph (a)(1) of this award
term; or
(2) Has an employee who is determined by the agency official authorized to terminate the
award to have violated an applicable prohibition in paragraph (a)(1) of this award term
through conduct that is either- -
a) Associated with performance under this award; or
b) Imputed to the subrecipient using the standards and due process for imputing the
conduct of an individual to an organization that are provided in 2 CFR part 180,
"OMB Guidelines to Agencies on Governmentwide Debarment and Suspension
(Nonprocurement)," as implemented by our agency at 49 CFR Part 29.
(c) Provisions applicable to any recipient.
(1) You must inform us immediately of any information you receive from any source alleging
a violation of a prohibition in paragraph (a)(1) of this award term.
(2) Our right to terminate unilaterally that is described in paragraph (a)(2) or (b) of this
section:
a) Implements section 106(g) of the Trafficking Victims Protection Act of 2000 (TVPA),
as amended (22 U.S.C. 7104(g)), and
b) Is in addition to all other remedies for noncompliance that are available to us under
this award.
(3) You must include the requirements of paragraph (a)(1) of this award term in any
subaward you make to a private entity.
Terms and Conditions of Accepting Airport Improvement Program Grants (April 2012) Page 10 of 32
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(d) Definitions. For purposes of this award term:
(1) "Employee" means either:
a) An individual employed by you or a subrecipient who is engaged In the performance
of the project or program under this award; or
b) Another person engaged in the performance of the project or program under this
award and not compensated by you including, but not limited to, a volunteer or
individual whose services are contributed by a third party as an in -kind contribution
toward cost sharing or matching requirements.
(2) "Forced labor" means labor obtained by any of the following methods: the recruitment,
harboring, transportation, provision, or obtaining of a person for labor or services,
through the use of force, fraud, or coercion for the purpose of subjection to involuntary
servitude, peonage, debt bondage, or slavery.
(3) "Private entity":
a) Means any entity other than a State, local government, Indian tribe, or foreign public
entity, as those terms are defined in 2 CFR 175.25.
b) Includes:
(1) A nonprofit organization, including any nonprofit institution of higher education,
hospital, or tribal organization other than one Included in the definition of Indian
tribe at 2 CFR 175.25(b).
(2) A for - profit organization.
(4) "Severe forms of trafficking In persons," "commercial sex act," and "coercion" have the
meanings given at section 103 of the TVPA, as amended (22 U.S.C. 7102).
L. Central Contractor Registration and Universal Identifier Requirements
(a) Requirement for Central Contractor Registration (CCR)
Unless you are exempted from this requirement under 2 CFR 25.110, you as the recipient
must maintain the currency of your Information In the CCR until you submit the final financial
report required under this award or receive the final payment, whichever Is later. This
requires that you review and update the information at least annually after the Initial
registration, and more frequently if required by changes in your Information or another
award term.
(b) Requirement for Data UniversaiNumbering System (DUNS) Numbers
If you are authorized to make subawards under this award, you:
1. Must notify potential subrecipients that no entity (see definition in paragraph C of this
award term) may receive a subaward from you unless the entity has provided Its DUNS
number to you.
2. May not make a subaward to an entity unless the entity has provided Its DUNS number
to you.
(c) Definitions
For purposes of this award term:
1. Central Contractor Registration (CCR) means the Federal repository into which an entity
must provide Information required for the conduct of business as a recipient. Additional
information about registration procedures may be found at the CCR Internet site
(currently at http : / /Www.ccrgov).
Terms and Conditions of Accepting Airport Improvement Program Grants (April 2012) Page 11 of 32
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2. Data Universal Numbering System (DUNS) number means the nine -digit number
established and assigned by Dun and Bradstreet, Inc. (D &B) to uniquely identify business
entities. A DUNS number may be obtained from D &B by telephone (currently 866 -705-
5711) or the Internet (currently at http.Vlfedgov.dnb.com / webform).
3. Entity, as it is used in this award term, means all of the following, as defined at 2
CFR part 25, subpart C:
a. A Governmental organization, which is a State, local government, or Indian
Tribe;
b. A foreign public entity;
c. A domestic or foreign nonprofit organization;
d. A domestic or foreign for - profit organization; and
e. A Federal agency, but only as a subrecipient under an award or subaward toa
non- Federal entity.
4. Subaward:
a. This term means a legal instrument to provide support for the performance of
any portion of the substantive project or program for which you received this
award and that you as the recipient award to an eligible subrecipient.
b. The term does not include your procurement of property and services needed
to carry out the project or program (for further explanation, see Sec. 210 of the
attachment to OMB Circular A -133, "Audits of States, Local Governments,
and Non - Profit Organizations ").. A subaward may be provided through any
legal agreement, including an agreement that you consider a contract.
5. Subrecipient means an entity that:
a. Receives a subaward from you under this award; and
b. Is accountable to you for the use of the Federal funds provided by the
subaward.
c. A subaward may be provided through any legal agreement, including an
agreement that you consider a contract.
III. Assurances. The following FAA document titled Assurances Airport Sponsors, dated April
2012, is incorporated as part of these Terms and Conditions
Assurances
Airport Sponsors
April 2012
A. General.
1. These assurances shall be complied with in the performance of grant agreements for airport
development, airport planning, and noise compatibility program grants for airport sponsors.
Terms and Conditions of Accepting Airport Improvement Program Grants (April 2012) Page 12 of 32
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2. These assurances are required to be submitted as part of the project application by sponsors
requesting funds under the provisions of Title 49, U.S.C., subtitle VII, as amended. As used
herein, the term "public agency sponsor" means a public agency with control of a public -use
airport; the term "private sponsor" means a private owner of a public -use airport; and the
term "sponsor" includes both public agency sponsors and private sponsors.
3. Upon acceptance of the grant offer by the sponsor, these assurances are incorporated in and
become part of the grant agreement.
B. Duration and Applicability.
Airport development or Noise Compatibility Program Projects Undertaken by a
Public Agency Sponsor. The terms, conditions and assurances of the grant agreement
shall remain in full force and effect throughout the useful life of the facilities developed or
equipment acquired for an airport development or noise compatibility program project, or
throughout the useful life of the project Items installed within a facility under a noise
compatibility program project, but in any event not to exceed twenty (20) years from the
date of acceptance of a grant offer of Federal funds for the project. However, there shall be
no limit on the duration of the assurances regarding Exclusive Rights and Airport Revenue so
long as the airport is used as an airport. There shall be no limit on the duration of the terms,
conditions, and assurances with respect to real property acquired with Federal funds.
Furthermore, the duration of the Civil Rights assurance shall be specified in the assurances.
2. Airport Development or Noise Compatibility Projects Undertaken by a Private
Sponsor. The preceding paragraph 1 also applies to a private sponsor except that the
useful life of project items installed within a facility or the useful life of the facilities
developed or equipment acquired under an airport development or noise compatibility
program project shall be no less than ten (10) years from the date of acceptance of Federal
aid for the project.
3. Airport Planning Undertaken by a Sponsor. Unless otherwise specified in the grant
agreement, only Assurances 1, 2, 3, 5, 6, 13, 18, 30, 32, 33, and 34 in section IIIC apply to
planning projects. The terms, conditions, and assurances of the grant agreement shall
remain in full force and effect during the life of the project.
C. Sponsor Certification. The sponsor hereby assures and certifies, with respect to this grant
that:
1. General Federal Requirements. It will comply with all applicable Federal laws,
regulations, executive orders, policies, guidelines, and requirements as they relate to the
application, acceptance and use of Federal funds for this project including but not limited to
the following:
Federal Legislation
a. Title 49, U.S.C., subtitle VII, as amended.
b. Davis -Bacon Act - 40 U.S.C. 276(a), et sea .I
c. Federal Fair Labor Standards Act - 29 U.S.C. 201, et sea
d. Hatch Act - 5 U.S.C. 1501, e sea .'
e. Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970
Title 42 U.S.C. 4601, et sea .' -2
f. National Historic Preservation Act of 1966 - Section 106 - 16 U.S.C. 470(f).'
g. Archeological and Historic Preservation Act of 1974 - 16 U.S.C. 469 through
469c.'
Terms and Conditions of Accepting Airport Improvement Program Grants (April 2012) Page 1 32
l()
h. Native Americans Grave Repatriation Act - 25 U.S.C. Section 3001, et sea
i. Clean Air Act, P.L. 90 -148, as amended.
j. Coastal Zone Management Act, P.L. 93 -205, as amended.
k. Flood Disaster Protection Act of 1973 - Section 102(a) - 42 U.S.C. 4012a.'
I. Title 49 ,U.S.C., Section 303, (formerly known as Section 4(f))
m. Rehabilitation Act of 1973 - 29 U.S.C. 794.
n. Civil Rights Act of 1964 - Title VI - 42 U.S.C. 2000d through d -4.
o. Age Discriminatlon Act of 1975 - 42 U.S.C. 6101, et sea
p. American Indian Religious Freedom Act, P.L. 95-341, as amended.
q. Architectural Barriers Act of 1968 -42 U.S.C. 4151, et sea .'
r. Power plant and Industrial Fuel Use Act of 1978 - Section 403- 2 U.S.C. 8373.'
s. Contract Work Hours and Safety Standards Act - 40 U.S.C. 327, at sea .'
t. Copeland Antikickback Act - 18 U.S.C. 874. 1
u. National Environmental Policy Act of 1969 — U.S.C. 4321 at seq .'
v. Wild and Scenic Rivers Act, P.L. 90 -542, as amended.
w. Single Audit Act of 1984 - 31 U.S.C. 7501, et sea . 2
x. Drug -Free Workplace Act of 1988 - 41 U.S.C. 702 through 706.
Executive Orders
a. Executive Order 11246 - Equal Employment Opportunityl
b. Executive Order 11990 - Protection of Wetlands
c. Executive Order 11998 — Flood Plain Management
d. Executive Order 12372 - Intergovernmental Review of Federal Programs.
e. Executive Order 12699 - Seismic Safety of Federal and Federally Assisted New
Building Construction`
f. Executive Order 12898 - Environmental Justice
Federal Regulations
a. 14 CFR Part 13 - Investigative and Enforcement Procedures.
b. 14 CFR Part 16 - Rules of Practice For Federally Assisted Airport Enforcement
Proceedings.
c. 14 CFR Part 150 - Airport noise compatibility planning.
d. 29 CFR Part 1 - Procedures for predetermination of wage rates.'
e. 29 CFR Part 3 - Contractors and subcontractors on public building or public work
financed in whole or part by loans or grants from the United States.'
If. 29 CFR Part 5 - Labor standards provisions applicable to contracts covering
federally financed and assisted construction (also labor standards provisions
applicable to non - construction contracts subject to the Contract Work Hours and
Safety Standards Act).'
g. 41 CFR Part 60 - Office of Federal Contract Compliance Programs, Equal
Employment Opportunity, Department of Labor (Federal and federally assisted
contracting requirements).'
h. 49 CFR Part 18 - Uniform administrative requirements for grants and cooperative
agreements to state and local governments.'
1. 49 CFR Part 20 - New restrictions on lobbying.
j. 49 CFR Part 21 - Nondiscrimination in federally - assisted programs of the
Department of Transportation - effectuation of Title VI of the Civil Rights Act of
1964.
k. 49 CFR Part 23 - Participation by Disadvantage Business Enterprise in Airport
Concessions.
Terms and Conditlons of Accepting Airport Improvement Program Grants (April 2012) Page 14 of 32
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I. 49 CFR Part 24 - Uniform relocation assistance and real property acquisition for
Federal and federally assisted programs. 1,2
m. 49 CFR Part 26 — Participation by Disadvantaged Business Enterprises in
Department of Transportation Programs.
n. 49 CFR Part 27 - Nondiscrimination on the basis of handicap in programs and
activities receiving or benefiting from Federal financial assistance.
o. 49 CFR Part 29 — Government wide debarment and suspension (non -
procurement) and government wide requirements for drug -free workplace
(grants).
p. 49 CFR Part 30 - Denial of public works contracts to suppliers of goods and
services of countries that deny procurement market access to U.S. contractors.
q. 49 CFR Part 41 - Seismic safety of Federal and federally assisted or regulated
new building construction.
Office of Management and Budget Circulars
a. A -87 - Cost Principles Applicable to Grants and Contracts with State and Local
Governments.
b. A -133 - Audits of States, Local Governments, and Non - Profit Organizations
, These laws do not apply to airport planning sponsors.
2 These laws do not apply to private sponsors.
3 49 CFR Part 18 and OMB Circular A -87 contain requirements for State and Local
Governments receiving Federal assistance. Any requirement levied upon State
and Local Governments by this regulation and circular shall also be applicable to
private sponsors receiving Federal assistance under Title 49, United States Code.
Specific assurances required to be Included in grant agreements by any of the above laws,
regulations or circulars are incorporated by reference in the grant agreement.
2. Responsibility and Authority of the Sponsor.
a. Public Agency Sponsor: It has legal authority to apply for the grant, and to finance
and carry out the proposed project; that a resolution, motion or similar action has been
duly adopted or passed as an official act of the applicant's governing body authorizing
the filing of the application, including all understandings and assurances contained
therein, and directing and authorizing the person identified as the official representative
of the applicant to act In connection with the application and to provide such additional
information as may be required.
b. Private Sponsor: It has legal authority to apply for the grant and to finance and carry
out the proposed project and comply with all terms, conditions, and assurances of this
grant agreement. It shall designate an official representative and shall in writing direct
and authorize that person to file this application, including all understandings and
assurances contained therein; to act In connection with this application; and to provide
such additional information as may be required.
3. Sponsor Fund Availability. It has sufficient funds available for that portion of the project
costs which are not to be paid by the United States. It has sufficient funds available to
assure operation and maintenance of Items funded under the grant agreement which it will
own or control.
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4. Good Title.
a. It, a public agency or the Federal government, holds good title, satisfactory to the
Secretary, to the landing area of the airport or site thereof, or will give assurance
satisfactory to the Secretary that good title will be acquired.
b. For noise compatibility program projects to be carried out on the property of the sponsor,
it holds good title satisfactory to the Secretary to that portion of the property upon which
Federal funds will be expended or will give assurance to the Secretary that good title will
be obtained.
5. Preserving Rights and Powers.
a. It will not take or permit any action which would operate to deprive it of any of the rights
and powers necessary to perform any or all of the terms, conditions, and assurances In
the grant agreement without the written approval of the Secretary, and will act promptly
to acquire, extinguish or modify any outstanding rights or claims of right of others which
would interfere with such performance by the sponsor. This shall be done in a manner
acceptable to the Secretary,
b. It will not sell, lease, encumber, or otherwise transfer or dispose of any part of its title or
other interests in the property shown on Exhibit A to this application or, for a noise
compatibility program project, that portion of the property upon which Federal funds
have been expended, for the duration of the terms, conditions, and assurances in the
grant agreement without approval by the Secretary. If the transferee is found by the
Secretary to be eligible under Title 49, United States Code, to assume the obligations of
the grant agreement and to have the power, authority, and financial resources to carry
out all such obligations, the sponsor shall insert in the contract or document transferring
or disposing of the sponsor's interest, and make binding upon the transferee all of the
terms, conditions, and assurances contained in this grant agreement.
c. For all noise compatibility program projects which are to be carried out by another unit of
local government or are on property owned by a unit of local government other than the
sponsor, it will enter into an agreement with that government. Except as otherwise
specified by the Secretary, that agreement shall obligate that government to the same
terms, conditions, and assurances that would be applicable to it if it applied directly to
the FAA for a grant to undertake the noise compatibility program project. That
agreement and changes thereto must be satisfactory to the Secretary. It will take steps
to enforce this agreement against the local government if there is substantial non-
compliance with the terms of the agreement.
d. For noise compatibility program projects to be carried out on privately owned property, it
will enter into an agreement with the owner of that property which includes provisions
specified by the Secretary. It will take steps to enforce this agreement against the
property owner whenever there is substantial non - compliance with the terms of the
agreement.
e. If the sponsor is a private sponsor, it will take steps satisfactory to the Secretary to
ensure that the airport will continue to function as a public -use airport in accordance with
these assurances for the duration of these assurances.
f. If an arrangement is made for management and operation of the airport by any agency
or person other than the sponsor or an employee of the sponsor, the sponsor will reserve
sufficient rights and authority to insure that the airport will be operated and maintained
Terms and Conditions of Accepting Airport Improvement Program Grants (April 2012) Page 16 of 32
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In accordance Title 49, United States Code, the regulations and the terms, conditions and
assurances in the grant agreement and shall insure that such arrangement also requires
compliance therewith.
Sponsors of commercial service airports will not permit or enter Into any arrangement
that results in permission for the owner or tenant of a property used as a residence, or
zoned for residential use, to taxi an aircraft between that property and any location on
airport. Sponsors of general aviation airports entering Into any arrangement that results
in permission for the owner of residential real property adjacent to or near the airport
must comply with the requirements of Sec. 136 of Public Law 112 -95 and the sponsor
assurances.
6. Consistency with Local Plans. The project is reasonably consistent with plans (existing at
the time of submission of this application) of public agencies that are authorized by the State
in which the project is located to plan for the development of the area surrounding the
airport.
7. Consideration of Local Interest. It has given fair consideration to the interest of
communities in or near where the project may be located.
S. Consultation with Users. In making a decision to undertake any airport development
project under Title 49, United States Code, it has undertaken reasonable consultations with
affected parties using the airport at which project is proposed.
9. Public Hearings. In projects involving the location of an airport, an airport runway, or a
major runway extension, it has afforded the opportunity for public hearings for the purpose
of considering the economic, social, and environmental effects of the airport or runway
location and Its consistency with goals and objectives of such planning as has been carried
out by the community and it shall, when requested by the Secretary, submit a copy of the
transcript of such hearings to the Secretary. Further, for such projects, it has on its
management board either voting representation from the communities where the project is
located or has advised the communities that they have the right to petition the Secretary
concerning a proposed project.
10. Air and Water Quality Standards. In projects Involving airport location, a major runway
extension, or runway location It will provide for the Governor of the state in which the project
is located to certify in writing to the Secretary that the project will be located, designed,
constructed, and operated so as to comply with applicable air and water quality standards.
In any case where such standards have not been approved and where applicable air and
water quality standards have been promulgated by the Administrator of the Environmental
Protection Agency, certification shall be obtained from such Administrator. Notice of
certification or refusal to certify shall be provided within sixty days after the project
application has been received by the Secretary.
11. Pavement Preventive Maintenance. With respect to a project approved after January 1,
1995, for the replacement or reconstruction of pavement at the airport, It assures or certifies
that it has implemented an effective airport pavement maintenance- management program
and it assures that it will use such program for the useful life of any pavement constructed,
reconstructed or repaired with Federal financial assistance at the airport. It will provide such
reports on pavement condition and pavement management programs as the Secretary
determines may be useful.
Terms and Conditions of Accepting Airport Improvement Program Grants (April 2012) Page 17 of 32
12. Terminal Development Prerequisites. For projects which include terminal development
at a public use airport, as defined in Title 49, it has, an the date of submittal of the project
grant application, all the safety equipment required for certification of such airport under
section 44706 of Title 49, United States Code, and all the security equipment required by rule
or regulation, and has provided for access to the passenger enplaning and deplaning area of
such airport to passengers enplaning and deplaning from aircraft other than air carrier
aircraft.
13. Accounting System, Audit, and Record Keeping Requirements.
It shall keep all project accounts and records which fully disclose the amount and
disposition by the recipient of the proceeds of the grant, the total cost of the project In
connection with which the grant is given or used, and the amount or nature of that
portion of the cost of the project supplied by other sources, and such other financial
records pertinent to the project. The accounts and records shall be kept in accordance
with an accounting system that will facilitate an effective audit in accordance with the
Single Audit Act of 1984.
b. It shall make available to the Secretary and the Comptroller General of the United States,
or any of their duly authorized representatives, for the purpose of audit and examination,
any books, documents, papers, and records of the recipient that are pertinent to the
grant. The Secretary may require that an appropriate audit be conducted by a recipient.
In any case in which an independent audit is made of the accounts of a sponsor relating
to the disposition of the proceeds of a grant or relating to the project in connection with
which the grant was given or used, it shall file a certified copy of such audit with the
Comptroller General of the United States not later than six (6) months following the close
of the fiscal year for which the audit was made.
14. Minimum Wage Rates. It shall include, in all contracts in excess of $2,000 for work on
any projects funded under the grant agreement which Involve labor, provisions establishing
minimum rates of wages, to be predetermined by the Secretary of Labor, in accordance with
the Davis -Bacon Act, as amended (40 U.S.C. 276a- 276a -5), which contractors shall pay to
skilled and unskilled labor, and such minimum rates shall be stated in the invitation for bids
and shall be Included in proposals or bids for the work.
15. Veteran's Preference. It shall include in all contracts for work on any project funded
under the grant agreement which Involve labor, such provisions as are necessary to insure
that, in the employment of labor (except in executive, administrative, and supervisory
positions), preference shall be given to Vietnam era veterans, Persian Gulf veterans,
Afghanistan -Iraq war veterans, disabled veterans, and small business concerns owned and
controlled by disabled veterans as defined In Section 47112 of Title 49, United States Code.
However, this preference shall apply only where the individuals are available and qualified to
perform the work to which the employment relates.
16. Conformity to Plans and Specifications. It will execute the project subject to plans,
specifications, and schedules approved by the Secretary. Such plans, specifications, and
schedules shall be submitted to the Secretary prior to commencement of site preparation,
construction, or other performance under this grant agreement, and, upon approval of the
Secretary, shall be incorporated into this grant agreement. Any modification to the approved
plans, specifications, and schedules shall also be subject to approval of the Secretary, and
incorporated Into the grant agreement.
17. Construction Inspection and Approval. It will provide and maintain competent technical
supervision at the construction site throughout the project to assure that the work conforms
Terms and Conditions of Accepting Airport Improvement Program Grants (April 2012) Page 18 of 32
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to the plans, specifications, and schedules approved by the Secretary for the project. It shat
subject the construction work on any project contained in an approved project application to
inspection and approval by the Secretary and such work shall be in accordance with
regulations and procedures prescribed by the Secretary. Such regulations and procedures
shall require such cost and progress reporting by the sponsor or sponsors of such project as
the Secretary shall deem necessary.
18. Planning Projects. In carrying out planning projects:
a. It will execute the project in accordance with the approved program narrative contained
In the project application or with the modifications similarly approved,
b. It will furnish the Secretary with such periodic reports as required pertaining to the
planning project and planning work activities.
c. It will include in all published material prepared in connection with the planning project a
notice that the material was prepared under a grant provided by the United States.
d. It will make such material available for examination by the public, and agrees that no
material prepared with funds under this project shall be subject to copyright In the
United States or any other country.
e. It will give the Secretary unrestricted authority to publish, disclose, distribute, and
otherwise use any of the material prepared in connection with this grant.
f. It will grant the Secretary the right to disapprove the sponsor's employment of specific
consultants and their subcontractors to do all or any part of this project as well as the
right to disapprove the proposed scope and cost of professional services.
g. It will grant the Secretary the right to disapprove the use of the sponsor's employees to
do all or any part of the project.
h. It understands and agrees that the Secretary's approval of this project grant or the
Secretary's approval of any planning material developed as part of this grant does not
constitute or imply any assurance or commitment on the part of the Secretary to approve
any pending or future application for a Federal airport grant.
19. Operation and Maintenance.
a. The airport and all facilities which are necessary to serve the aeronautical users of the
airport, other than facilities owned or controlled by the United States, shall be operated
at all times in a safe and serviceable condition and in accordance with the minimum
standards as may be required or prescribed by applicable Federal, state and local
agencies for maintenance and operation. It will not cause or permit any activity or action
thereon which would Interfere with its use for airport purposes. It will suitably operate
and maintain the airport and all facilities thereon or connected therewith, with due
regard to climatic and Flood conditions. Any proposal to temporarily close the airport for
non - aeronautical purposes must flrst be approved by the Secretary. In furtherance of
this assurance, the sponsor will have in effect arrangements for -
(1) Operating the airport's aeronautical facilities whenever required;
(2) Promptly marking and lighting hazards resulting from airport conditions, Including
temporary conditions; and
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(3) Promptly notifying airmen of any condition affecting aeronautical use of the airport.
Nothing contained herein shall be construed to require that the airport be operated for
aeronautical use during temporary periods when snow, flood or other climatic conditions
interfere with such operation and maintenance. Further, nothing herein shall be
construed as requiring the maintenance, repair, restoration, or replacement of any
structure or facility which Is substantially damaged or destroyed due to an act of God or
other condition or circumstance beyond the control of the sponsor.
b. It will suitably operate and maintain noise compatibility program items that it owns or
controls upon which Federal funds have been expended.
20. Hazard Removal and Mitigation. It will take appropriate action to assure that such
terminal airspace as is required to protect instrument and visual operations to the airport
(Including established minimum flight altitudes) will be adequately cleared and protected by
removing, lowering, relocating, marking, or lighting or otherwise mitigating existing airport
hazards and by preventing the establishment or creation of future airport hazards.
21. Compatible Land Use. It will take appropriate action, to the extent reasonable, including
the adoption of zoning laws, to restrict the use of land adjacent to or in the Immediate
vicinity of the airport to activities and purposes compatible with normal airport operations,
including landing and takeoff of aircraft. In addition, if the project is for noise compatibility
program Implementation, It will not cause or permit any change in land use, within its
jurisdiction, that will reduce its compatibility, with respect to the airport, of the noise
compatibility program measures upon which Federal funds have been expended.
22. Economic Nondiscrimination.
a. It will make the airport available as an airport for public use on reasonable terms and
without unjust discrimination to all types, kinds and classes of aeronautical activities,
including commercial aeronautical activities offering services to the public at the airport.
b. In any agreement, contract, lease, or other arrangement under which a right or privilege
at the airport is granted to any person, firm, or corporation to conduct or to engage in
any aeronautical activity for furnishing services to the public at the airport, the sponsor
will insert and enforce provisions requiring the contractor to -
(1) furnish said services on a reasonable, and not unjustly discriminatory, basis to all
users thereof, and
(2) charge reasonable, and not unjustly discriminatory, prices for each unit or service,
provided that the contractor may be allowed to make reasonable and
nondiscriminatory discounts, rebates, or other similar types of price reductions to
volume purchasers.
c. Each fixed -based operator at the airport shall be subject to the same rates, fees, rentals,
and other charges as are uniformly applicable to all other fixed -based operators making
the same or similar uses of such airport and utilizing the same or similar facilities.
d. Each air carrier using such airport shall have the right to service Itself or to use any fixed -
based operator that is authorized or permitted by the airport to serve any air carrier at
such airport.
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e. Each air carrier using such airport (whether as a tenant, nontenant, or subtenant of
another air carrier tenant) shall be subject to such nondiscriminatory and substantially
comparable rules, regulations, conditions, rates, fees, rentals, and other charges with
respect to facilities directly and substantially related to providing air transportation as are
applicable to all such air carriers which make similar use of such airport and utilize similar
facilities, subject to reasonable classifications such as tenants or nontenants and
signatory carriers and nonsignatory carriers. Classification or status as tenant or
signatory shall not be unreasonably withheld by any airport provided an air carrier
assumes obligations substantially similar to those already Imposed on air carriers In such
classification or status.
f. It will not exercise or grant any right or privilege which operates to prevent any person,
firm, or corporation operating aircraft on the airport from performing any services on its
own aircraft with its own employees [Including, but not limited to maintenance, repair,
and fueling] that it may choose to perform.
g. In the event the sponsor itself exercises any of the rights and privileges referred to in
this assurance, the services Involved will be provided on the same conditions as would
apply to the furnishing of such services by commercial aeronautical service providers
authorized by the sponsor under these provisions.
h. The sponsor may establish such reasonable, and not unjustly discriminatory, conditions
to be met by all users of the airport as may be necessary for the safe and efficient
operation of the airport.
I. The sponsor may prohibit or limit any given type, kind or class of aeronautical use of the
airport if such action is necessary for the safe operation of the airport or necessary to
serve the civil aviation needs of the public.
23. Exclusive Rights. It will permit no exclusive right for the use of the airport by any person
providing, or intending to provide, aeronautical services to the public. For purposes of this
paragraph, the providing of the services at an airport by a single fixed -based operator shall
not be construed as an exclusive right If both of the following apply:
a. It would be unreasonably costly, burdensome, or impractical for more than one fixed -
based operator to provide such services, and
b. If allowing more than one fixed -based operator to provide such services would require
the reduction of space leased pursuant to an existing agreement between such single
fixed -based operator and such airport.
It further agrees that it will not, either directly or indirectly, grant or permit any person, firm,
or corporation, the exclusive right at the airport to conduct any aeronautical activities,
including, but not limited to charter flights, pilot training, aircraft rental and sightseeing,
aerial photography, crop dusting, aerial advertising and surveying, air carrier operations,
aircraft sales and services, sale of aviation petroleum products whether or not conducted in
conjunction with other aeronautical activity, repair and maintenance of aircraft, sale of
aircraft parts, and any other activities which because of their direct relationship to the
operation of aircraft can be regarded as an aeronautical activity, and that it will terminate
any exclusive right to conduct an aeronautical activity now existing at such an airport before
the grant of any assistance under Title 49, United States Code.
24. Fee and Rental Structure. It will maintain a fee and rental structure for the facilities and
services at the airport which will make the airport as self- sustaining as possible under the
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circumstances existing at the particular airport, taking into account such factors as the
volume of traffic and economy of collection. No part of the Federal share of an airport
development, airport planning or noise compatibility project for which a grant is made under
Title 49, United States Code, the Airport and Airway Improvement Act of 1982, the Federal
Airport Act or the Airport and Airway Development Act of 1970 shall be included in the rate
basis in establishing fees, rates, and charges for users of that airport.
25. Airport Revenues.
a. All revenues generated by the airport and any local taxes on aviation fuel established
after December 30, 1987, will be expended by it for the capital or operating costs of the
airport; the local airport system; or other local facilities which are owned or operated by
the owner or operator of the airport and which are directly and substantially related to
the actual air transportation of passengers or property; or for noise mitigation purposes
on or off the airport. The following exceptions apply to this paragraph:
(1) If covenants or assurances in debt obligations issued before September 3, 1982, by
the owner or operator of the airport, or provisions enacted before September 3,
1982, in governing statutes controlling the owner or operator's financing, provide for
the use of the revenues from any of the airport owner or operator's facilities,
including the airport, to support not only the airport but also the airport owner or
operator's general debt obligations or other facilities, then this limitation on the use
of all revenues generated by the airport (and, In the case of a public airport, local
taxes on aviation fuel) shall not apply.
(2) If the Secretary approves the sale of a privately owned airport to a public sponsor
and provides funding for any portion of the public sponsor's acquisition of land, this
limitation on the use of all revenues generated by the sale shall not apply to certain
proceeds from the sale. This is conditioned on repayment to the Secretary by the
private owner of an amount equal to the remaining unamortized portion (amortized
over a 20 -year period) of any airport improvement grant made to the private owner
for any purpose other than land acquisition on or after October 1, 1996, plus an
amount equal to the federal share of the current fair market value of any land
acquired with an airport improvement grant made to that airport on or after October
1, 1996.
(3) Certain revenue derived from or generated by mineral extraction, production, lease,
or other means at a general aviation airport (as defined at Section 47102 of title 49
United States Code), if the FAA determines the airport sponsor meets the
requirements set forth in Sec. 813 of Public Law 112 -95.
b. As part of the annual audit required under the Single Audit Act of 1984, the sponsor will
direct that the audit will review, and the resulting audit report will provide an opinion
concerning, the use of airport revenue and taxes in paragraph (a), and indicating
whether funds paid or transferred to the owner or operator are paid or transferred In a
manner consistent with Title 49, United States Code and any other applicable provision of
law, including any regulation promulgated by the Secretary or Administrator.
c. Any civil penalties or other sanctions will be Imposed for violation of this assurance in
accordance with the provisions of Section 47107 of Title 49, United States Code.
26. Reports and Inspections. It will:
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a. submit to the Secretary such annual or special financial and operations reports as the
Secretary may reasonably request and make such reports available to the public; make
available to the public at reasonable times and places a report of the airport budget in a
format prescribed by the Secretary;
b. for airport development projects, make the airport and all airport records and documents
affecting the airport, including deeds, leases, operation and use agreements, regulations
and other instruments, available for inspection by any duly authorized agent of the
Secretary upon reasonable request;
c. for noise compatibility program projects, make records and documents relating to the
project and continued compliance with the terms, conditions, and assurances of the
grant agreement including deeds, leases, agreements, regulations, and other
Instruments, available for inspection by any duly authorized agent of the Secretary upon
reasonable request; and
d. in a format and time prescribed by the Secretary, provide to the Secretary and make
available to the public following each of its fiscal years, an annual report listing in detail:
(1) all amounts paid by the airport to any other unit of government and the purposes
for which each such payment was made; and
(2) all services and property provided by the airport to other units of government and
the amount of compensation received for provision of each such service and
property.
27. Use by Government Aircraft. It will make available all of the facilities of the airport
developed with Federal financial assistance and all those usable for landing and takeoff of
aircraft to the United States for use by Government aircraft in common with other aircraft at
all times without charge, except, if the use by Government aircraft is substantial, charge may
be made for a reasonable share, proportional to such use, for the cost of operating and
maintaining the facilities used. Unless otherwise determined by the Secretary, or otherwise
agreed to by the sponsor and the using agency, substantial use of an airport by Government
aircraft will be considered to exist when operations of such aircraft are in excess of those
which, in the opinion of the Secretary, would unduly interfere with use of the landing areas
by other authorized aircraft, or during any calendar month that -
a. Five (5) or more Government aircraft are regularly based at the airport or on land
adjacent thereto; or
J. The total number of movements (counting each landing as a movement) of Government
aircraft is 300 or more, or the gross accumulative weight of Government aircraft using
the airport (the total movement of Government aircraft multiplied by gross weights of
such aircraft) Is in excess of five million pounds.
28. Land for Federal Facilities. It will furnish without cost to the Federal Government for use
In connection with any air traffic control or air navigation activities, or weather - reporting and
communication activities related to air traffic control, any areas of land or water, or estate
therein, or rights in buildings of the sponsor as the Secretary considers necessary or
desirable for construction, operation, and maintenance at Federal expense of space or
facilities for such purposes. Such areas or any portion thereof will be made available as
provided herein within four months after receipt of a written request from the Secretary.
29. Airport Layout Plan.
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It will keep up to date at all times an Airport Layout Plan of the airport showing (1)
boundaries of the airport and all proposed additions thereto, together with the
boundaries of all offsite areas owned or controlled by the sponsor for airport purposes
and proposed additions thereto; (2) the location and nature of all existing and proposed
airport facilities and structures (such as runways, taxiways, aprons, terminal buildings,
hangars and roads), including all proposed extensions and reductions of existing airport
facilities; (3) the location of all existing and proposed non - aviation areas and of all
existing improvements thereon; and (4) all proposed and existing access points used to
taxi aircraft across the airport's property boundary. Such Airport Layout Plans and each
amendment, revision, or modification thereof, shall be subject to the approval of the
Secretary which approval shall be evidenced by the signature of a duly authorized
representative of the Secretary on the face of the Airport Layout Plan. The sponsor will
not make or permit any changes or alterations in the airport or any of its facilities which
are not in conformity with the Airport Layout Plan as approved by the Secretary and
which might, in the opinion of the Secretary, adversely affect the safety, utility or
efficiency of the airport.
b. If a change or alteration in the airport or the facilities is made which the Secretary
determines adversely affects the safety, utility, or effciency of any federally owned,
leased, or funded property on or off the airport and which is not in conformity with the
Airport Layout Plan as approved by the Secretary, the owner or operator will, if
requested, by the Secretary (1) eliminate such adverse effect in a manner approved by
the Secretary; or (2) bear all costs of relocating such property (or replacement thereof)
to a site acceptable to the Secretary and all costs of restoring such property (or
replacement thereof) to the level of safety, utility, efficiency, and cost of operation
existing before the unapproved change in the airport or its facilities except in the case of
a relocation or replacement of an existing airport facility due to a change in the
Secretary's design standards beyond the control of the airport sponsor.
30. Civil Rights. It will comply with such rules as are promulgated to assure that no person
shall, on the grounds of race, creed, color, national origin, sex, age, or handicap be excluded
from participating in any activity conducted with or benefiting from funds received from this
grant. This assurance obligates the sponsor for the period during which Federal financial
assistance is extended to the program, except where Federal financial assistance Is to
provide, or is in the form of personal property or real property or interest therein or
structures or improvements thereon in which case the assurance obligates the sponsor or
any transferee for the longer of the following periods: (a) the period during which the
property is used for a purpose for which Federal financial assistance Is extended, or for
another purpose involving the provision of similar services or benefits, or (b) the period
during which the sponsor retains ownership or possession of the property.
31. Disposal of Land.
a. For land purchased under a grant for airport noise compatibility purposes, it will dispose
of the land, when the land is no longer needed for such purposes, at fair market value,
at the earliest practicable time. That portion of the proceeds of such disposition which is
proportionate to the United States' share of acquisition of such land will, at the discretion
of the Secretary, (1) reinvested in another project at the airport, or (2) transferred to
another eligible airport as prescribed by the Secretary. The Secretary shall give
preference to the following, in descending order, (1) reinvestment in an approved noise
compatibility project, (2) reinvestment in an approved project that Is eligible for grant
funding under Section 47117(e) of title 49 United States Code, (3) reinvestment in an
approved airport development project that is eligible for grant funding under Sections
47114, 47115, or 47117 of title 49 United States Code, (4) transferred to an eligible
Terms and Conditions of Accepting Airport Improvement Program Grants (April 2012) Page 24 of 32
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sponsor of another public airport to be reinvested in an approved noise compatibility
project at that airport, and (5) paid to the Secretary for deposit in the Airport and Airway
Trust Fund. If land acquired under a grant for noise compatibility purposes is leased at
fair market value and consistent with noise buffering purposes, the lease will not be
considered a disposal of the land. Revenues derived from such a lease may be used for
an approved airport development project that would otherwise be eligible for grant
funding or any permitted use of airport revenue.
b. For land purchased under a grant for airport development purposes (other than noise
compatibility), it will, when the land is no longer needed for airport purposes, dispose of
such land at fair market value or make available to the Secretary an amount equal to the
United States' proportionate share of the fair market value of the land. That portion of
the proceeds of such disposition which is proportionate to the United States' share of the
cost of acquisition of such land will, (1) upon application to the Secretary, be reinvested
or transferred to another eligible airport as prescribed by the Secretary. The Secretary
shall give preference to the following, in descending order: (1) reinvestment in an
approved noise compatibility project, (2) reinvestment in an approved project that is
eligible for grant funding under Section 47117(e) of title 49 United States Code, (3)
reinvestment in an approved airport development project that Is eligible for grant funding
under Sections 47114, 47115, or 47117 of title 49 United States Code, (4) transferred to
an eligible sponsor of another public airport to be reinvested in an approved noise
compatibility project at that airport, and (5) paid to the Secretary for deposit in the
Airport and Airway Trust Fund.
c. Land shall be considered to be needed for airport purposes under this assurance if (1) it
may be needed for aeronautical purposes (including runway protection zones) or serve
as noise buffer land, and (2) the revenue from interim uses of such land contributes to
the financial self - sufficiency of the airport. Further, land purchased with a grant received
by an airport operator or owner before December 31, 1987, will be considered to be
needed for airport purposes if the Secretary or Federal agency making such grant before
December 31, 1987, was notified by the operator or owner of the uses of such land, did
not object to such use, and the land continues to be used for that purpose, such use
having commenced no later than December 15, 1989.
d. Disposition of such land under (a), (b) or (c) will be subject to the retention or
reservation of any Interest or right therein necessary to ensure that such land will only be
used for purposes which are compatible with noise levels and safety associated with
operation of the airport.
32. Engineering and Design Services. It will award each contract, or sub - contract for
program management, construction management, planning studies, feasibility studies,
architectural services, preliminary engineering, design, engineering, surveying, mapping or
related services with respect to the project in the same manner as a contract for architectural
and engineering services is negotiated under Title IX of the Federal Property and
Administrative Services Act of 1949 or an equivalent qualifications -based requirement
prescribed for or by the sponsor of the airport.
33. Foreign Market Restrictions. It will not allow funds provided under this grant to be used
to fund any project which uses any product or service of a foreign country during the period
in which such foreign country is listed by the United States Trade Representative as denying
fair and equitable market opportunities for products and suppliers of the United States in
procurement and construction.
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C ) CA)
34. Policies, Standards, and Specifications. It will carry out the project in accordance with
policies, standards, and specifications approved by the Secretary including but not limited to
the most current version, at the time the grant is signed, of the advisory circulars listed
under the following table titled "Current FAA Advisory Circulars Required for Use in AIP
Funded and PFC Approved Projects ", and in accordance with applicable state policies,
standards, and specifications approved by the Secretary.
CURRENT FAA ADVISORY CIRCULARS REQUIRED FOR USE IN AIP FUNDED AND
PFC APPROVED PROJECTS
Dated: 1/25/2012
View the most current versions of these ACs and any associated changes at:
http://www.faa.gov/airports/resources /advisory.-
NUMBER
TITLE
70 7460 -1K
Obstruction Marking and Lightin
150 /5000 -13A
Announcement of Availability—RICA Inc., Document RTCA -221,
Guidance and Recommended Requirements for Airports Surface
Movement Sensors
150/5020-1
Noise Control and Compatibility Planning for Airports
150/5070 -6B and
Change 1
Airport Master Plans
150/5070-7
The Air ort S stem Planning Process
150 /5100 -13B
Development of State Standards for Non Primary Airports
15015200-28D
Notices to Airmen NOTAMS for Airport Operators
150/5200-30C
Air ort Winter Safety and Operations
150/5200 -33B
Hazardous Wildlife Attractants On or Near Airports
15015210-SD
Paintin Markin and Lighting of Vehicles Used on an Airport
150/5210-7D
Aircraft Fire and Rescue Communications
15015210-13C
Airport Water Rescue Plans and Equipment
150/5210-14B
Aircraft Rescue Fire Fighting Equipment Tools and Clothin
150/5210-15A
Airport Rescue & Firefighting Station Building Design
150/5210-18A
Systems for Interactive Training of Airport Personnel
150/5210 -19A
Driver's Enhanced Vision System DEVS
150 5220 -10E
Guide Specification for Aircraft Rescue and Firefighting Vehicles
150/5220-16D
Automated Weather Observing Systems for Non - Federal Applications
150/5220 -17B
Aircraft Rescue and Firefighting ARFF Training Facilities
150/5220 -IBA
Buildings for Storage and Maintenance of Airport Snow and Ice Control
Equipment and Materials
150/5220 -20 and
Change 1
Airport Snow and Ice Control Equipment
150/5220 -21B
Guide Specification for Lifts Used to Board Airline Passengers With
Mobility Impairments
150/5220-22A
Engineered Materials Arresting System EMAS for Aircraft Overruns
150/5220-23
Frangible Connections
150/5220 -24
Foreign Object Debris Detection Equipment
150/5300 -713
FAA Policy on Facility Relocations Occasitioned by Ariport Imrpovement
or Changes
150/5300 -13 and
Changes 1 -18
Airport Design
Terms and Conditions of Accepting Airport Improvement Program Grants (April 2012) Page 26 of 32
ofnII -- 11
Ili)
NUMBER
TITLE
150/5300-148
Design of Aircraft Deicing Facilities
150/5300 -16A
General Guidance and Specifications for Aeronautical Surveys:
Establishment of Geodetic Control and Submission to the National
Geodetic Surve
150/5300 -17C
General Guidance and Specifications for Aeronautical Survey Airport
Imagery Acquisition and Submission to the National Geodetic Surve
150/5300 -188
General Guidance and Specifications for Submission of Aeronautical
Surveys to NGS: Field Data Collection and Geographic Information
System GIS Standards
150/5320 -5C
and Change 1
Surface Drainage Design
150/5320 -6E
Airport Pavement Design and Evaluation
150/5320 -12C and
Changes 1 - 8
Measurement, Construction, and Maintenance of Skid Resistant Airport
Pavement Surfaces
150/5320-15A
Manaclement of Airport Industrial Waste
150/5325-4B
Runway Length Requirements for Airport Design
150 5335 -SB
Standardized Method of Reporting Airport Pavement Strength PCN
150 5340 -1K
Standards for Airport Markings
150/5340-5C
Segmented Circle Airport Marker System
150/5340-18F
Standards for Airport Sign Systems
15015340-30F
Design and Installation Details for Airport Visual Aids
150/5345-3G
Specification for L821 Panels for the Control of Airport Lightin
150 5345 -SB
Circuit Selector Switch
1505345 -7E
Specification for L824 Underground Electrical Cable for Airport Lighting
Circuits
150 5345 -1OG
Specification for Constant Current Regulators Regulator Monitors
150/5345-12F
Specification for Airport and Heliport Beacon
150/5345 -13B
Specification for L841 Auxiliary Relay Cabinet Assembly for Pilot Control
of Airport Lighting Circuits
150/5345-26D
Specification for L823 Plug and Receptacle Cable Connectors
150/5345-27D
Specification for Wind Cone Assemblies
150/5345-28G
Precision Approach Path Indicator PAPI Systems
150/5345-39D
FAA Specification 1-853 Runway and Taxiway Retroreflective Markers
150/5345 -42F
Specification for Airport Light Bases, Transformer Housings, Junction
Boxes and Accessories
150/5345-43F
Specification for Obstruction Lighting Equipment
150/5345 -443
Specification for Taxiway and Runway Signs
150/5345-45C
Low-Impact Resistant LIR Structures
150/5345-46D
Specification for Runway and Taxiway Lf ht Fixtures
150/5345 -47C
Specifications for Series to Series Isolation Transformers for Airport
Lighting System
150/5345 -49C
Specification L854 Radio Control Equipment
150/5345-SOB
Specification for Portable Runway and Taxiway Lights
150/5345-51B
Specification for Discharge-Type Flasher Equipment
150/5345-52A
Generic Visual Glideslo a Indicators GVGI
15015345-53C
Airport Lighting Equipment Certification Program
150/5345 -54B
Specification for L -1884, Power and Control Unit for Land and Hold
Short
150/5345 -55A
Specification for 1.893, Lighted Visual Aid to Indicate Temporary Runway
Closure
Terms and Conditions of Accepting Airport Improvement Program Grants (April 2012) Page 27 of 32
C ) I SA }
NUMBER
TITLE
150/5345 -56B
Specification for L -890 Airport Lighting Control and Monitoring System
ALCMS
150/5360-9
Planning and Design of Airport Terminal Facilities at NonHub Locations
150/5360-12E
Airport Signing and Graphics
150/5360 -13 and
Change 1
Planning and Design Guidance for Airport Terminal Facilities
150/5360-14
Access to Airports By Individuals With Disabilities
150/5370 -2F
Operational Safety on Airports During Construction
150 5370 -ICF
Standards for Specifying Construction of Airports
150/5370 -118
Use of Nondestructive Testing Devices in the Evaluation of Airport
Pavement
150/5380-613
Guidelines and Procedures for Maintenance of Airport Pavements
150/5390-213
Heliport Design
150/5395 -1
Seaplane Bases
150 /5100 -14D
Architectural, Engineering, and Planning Consultant Services for Airport
Grant Projects
150/5100-15A
Civil Rights Requirements for the Airport Improvement Program
150/5100 -17 and
Chan es 1 -6
Land Acquisition and Relocation Assistance for Airport Improvement
Program Assisted Projects
150/5200-37
Introduction to Safety Management Systems (SMS) for Airport Operators
150 /5300 -15A
Use of Value Engineering for Engineering Design of Airports Grant
Pro ects
150/5320 -17
Airfield Pavement Surface Evaluation and Rating PASER Manuals
150/5370 -61) and
Changes 1 -4
Construction Progress and Inspection Report — Airport Grant Program
150/5370-12A
Quality Control of Construction for Airport Grant Projects
150 5370 -13A
Off eak Construction of Air rt Pavements Using Hot -Mix Asphalt
150/5380 7A
Air rt Pavement Management Program
35. Relocation and Real Property Acquisition. (1) It will be guided in acquiring real
property, to the greatest extent practicable under State law, by the land acquisition policies
in Subpart B of 49 CFR Part 24 and will pay or reimburse property owners for necessary
expenses as specified in Subpart B. (2) It will provide a relocation assistance program
offering the services described In Subpart C and fair and reasonable relocation payments and
assistance to displaced persons as required in Subpart D and E of 49 CFR Part 24. (3) It will
make available within a reasonable period of time prior to displacement, comparable
replacement dwellings to displaced persons In accordance with Subpart E of 49 CFR Part 24.
36. Access By Intercity Buses. The airport owner or operator will permit, to the maximum
extent practicable, intercity buses or other modes of transportation to have access to the
airport; however, it has no obligation to fund special facilities for intercity buses or for other
modes of transportation.
37. Disadvantaged Business Enterprises. The recipient shall not discriminate on the basis of
race, color, national origin or sex in the award and performance of any DOT- assisted contract
or in the administration of its DBE program or the requirements of 49 CFR Part 26. The
Recipient shall take all necessary and reasonable steps under 49 CFR Part 26 to ensure non
discrimination In the award and administration of DOT - assisted contracts. The recipient's
DBE program, as required by 49 CFR Part 26, and as approved by DOT, is Incorporated by
reference in this agreement. Implementation of this program is a legal obligation and failure
to carry out Its terms shall be treated as a violation of this agreement. Upon notification to
Terms and Conditions of Accepting Airport Improvement Program Grants (April 2012) Page 26 of 32
j)
the recipient of its failure to carry out its approved program, the Department may impose
sanctions as provided for under Part 26 and may, in appropriate cases, refer the matter for
enforcement under 18 U.S.C. 1001 and /or the Program Fraud Civil Remedies Act of 1986 (31
U.S.C. 3801).
38. Hangar Construction. If the airport owner or operator and a person who owns an aircraft
agree that a hangar is to be constructed at the airport for the aircraft at the aircraft's owner's
expense, the airport owner or operator will grant to the aircraft owner for the hangar a long
term lease that is subject to such terms and conditions on the hangar as the airport owner or
operator may impose.
39. Competitive Access.
a. If the airport owner or operator of a medium or large hub airport (as defined in section
47102 of title 49, U.S.C.) has been unable to accommodate one or more requests by an
air carrier for access to gates or other facilities at that airport in order to allow the air
carrier to provide service to the airport or to expand service at the airport, the airport
owner or operator shall transmit a report to the Secretary that:
(1) Describes the requests;
(2) Provides an explanation as to why the requests could not be accommodated; and
(3) Provides a time frame within, if any, the airport will be able to accommodate
requests.
b. Such report shall be due on either February 1 or August 1 of each year if the airport has
been unable to accommodate the request(s) in the six month period prior to the
applicable due date.
IV. Standard DOT Title VI Assurances
The sponsor hereby agrees that as a condition to receiving Federal financial assistance from the
Department of Transportation (DOT), it will comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C.
2000d et seq.) and all requirements imposed by 49 CFR Part 21, - Nondiscrimination in Federally Assisted
Programs of the Department of Transportation -- Effectuation of Title VI of the Civil Rights Act of 1964
(hereinafter referred to as the "Regulations") to the end that no person in the United States shall, on the
ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or
be otherwise subjected to discrimination under any program or activity for which the applicant receives
Federal financial assistance and will immediately take any measures necessary to effectuate this
agreement. Without limiting the above general assurance, the sponsor agrees concerning this grant that:
A. Each "program" and "facility" (as defined in Sections 21.23(e) and 21.23 (b).) will be conducted
or operated in compliance with all requirements of the Regulations.
B. It will insert the following clauses in every contract subject to the Act and the Regulations:
During the performance of this contract, the contractor, for Itself, its assignees and successors
in interest (hereinafter referred to as the 'contractor) agrees as follows.
1. Compliance with Regulation. The contractor shall comply with the Regulations relative to
nondiscrimination in federally assisted programs of the Department of Transportation
(hereinafter, "DOT) Title 49, Code of Federal Regulation, Part 11, as they may be amended
Terms and Conditions of Accepting Airport Improvement Program Grants (April 2012) Page 29 of 32
lam)
from time to time (hereinafter refereed to as the Regulations), which are herein incorporated by
reference and made a part of this contract.
Z Nondiscrimination. The contractor, with regard to the work performed by it during the
contract, shall not discriminate on the grounds of race, color, or national origin in the selection
and retention of subcontractors, including procurements of materials and /eases of equipment.
The contractor shall not participate either directly or indirectly in the discriminatfon prohibited by
section 71.5 of the Regulations, including employment practices when the contract covers a
program set forth in Appendix B of the Regulations.
3. Solicitations for Subcontracts, Including Procurements of Materials and Equipment In all
solicitations either by competitive bidding or negotiation made by the contractor for work to be
performed under a subcontract, Including procurements of materais or leases of equipment,
each potential subcontractor or supplier shall be notified by the contractor of the contractor's
obligations under this contract and the Regulations relative to nondiscrmination on the grounds
of rare, color, or national origin.
4. Information and Reports The contractor shall provide all Information and reports required by
the Regulations or directives issued pursuant thereto and shall permit access to Its books,
records, accounts, other sources of Information, and its facilities as may be determined by the
sponsor or the Federal Aviation Administration (FAA) to be pertinent to ascertain compliance with
such Regulations, orders, and instructions Where any information required of contractor is in
the exclusive possession of another who fails or refuses to furnish this information, the contractor
shall so certify to the sponsor or the FAA, as appropriate, and shall set forth what efforts it has
made to obtain the information.
5. Sanctions or Noncompliance. In the event of the contractor's noncompliance with the
nondiscrimination provisions of this contract; the sponsor shall Impose such contract sanctions as
It or the FAA may determine to be appropriate, including, but not limited to:
a. Withholding of payments to the contractor under the contract until the contractor
complies, and /or
A Cancellation, termination, or suspension of the contract, fn whole or In part.
6. Incorporation of Provisions. The contractor shall include the provisions of paragraphs I
through 5 in every subcontract, including procurements of materials and leases of equipment,
unless exempt by the Regulations or directives issued pursuant thereto. The contractor shall
take such action with respect to any subcontract or procurement as the sponsor "
C. Where Federal financial assistance is received to construct a facility, or part of a facility, the
assurance shall extend to the entire facility and facilities operated in connection therewith.
D. Where Federal financial assistance is in the form or for the acquisition of real property or an
Interest in real property, the assurance shall extend to rights to space on, over, or under such
property.
E. It will include the following clauses, as appropriate:
"1. The (grantee, licensee, lessee, permitee, etc., as appropriate) for himself, his heirs, personal
representabves, successors in interest, and assigns, as a part of the consideration hereof, does
hereby covenant and agree (In the case of deeds and leases add "as a covenant running with the
land") that In the event facllftles are constructed, maintalned, or otherwise operated on the said
property described in this (deed, license, lease, permit, etc:) for a purpose for whkh a DOT
Terns and Conditions of Accepting Airport Improvement Program Grants (April 2012) Page 30 of 32
f ) t)
program or activity Is extended or for another purpose involving the provision of similar services
or benefits, the (grantee, licensee, leasee, permitee, etc.) shall maintain and operate such
facilities and services fn compliance with all other requirements imposed pursuant to 49 CFR Part
21, Nondiscrimination in Federally Assisted Programs of the Department of Transportation, and
as said Regulations may be amended.
2. The (grantee, licensee, lessee, permitee, etc., as appropriate) for himself, his personal
representatives, successors in interest, and assigns, as a part of the consideration hereof, does
hereby covenant and agree (In the case of deeds and leases add as a covenant running with the
land") that. (1) no person on the grounds of race, color or national origin shall be excluded from
participation in, denied the benefits of or be otherwise subjected to discrimination fn the use of
said facilities, (2) that in the construction of any Impro vements on, over or under such laird and
the furnishing of services thereon, no person on the grounds of race, color, or national origin
shall be excluded from participation In, denied the benefits of, or otherwise be subjected to
discrimination, (3) that the (grantee, licensee, lessee, pennittee, etc.) shall use the premises in
compliance with all other requirements Imposed by or pursuant to 49 CFR Part 21,
Nondiscrimination In Federally Assisted Programs of the Department of Transportation, and as
said Regulations may be amended, of the FAA may direct as a means of enforcing such
provisions including sanctions or noncompliance Provided, however that in the event a contract
becomes involved In, or is threatened with, litigation with a subcontractor or supplier as a result
of such direction, the contractor may request the sponsor to enter into such litigation to protect
the interests of the sponsor and, In addition, the contractor may request the United States to
enter into such litigation to protect the interests of the United States "
as a covenant running with the land, in any future deeds, leases, permits, licenses, and similar
agreements entered into by the sponsor with other parties:
1. for the subsequent transfer of real property acquired or improved with Federal financial
assistance under this Project; and
2. for the construction or use of or access to space on, over, or under real property acquired or
improved with Federal financial assistance under this Project.
F. This assurance obligates the sponsor for the period during which Federal financial assistance Is
extended to the program, except where the Federal financial assistance is to provide, or is in the
form of personal property or real property or interest therein or structures or improvements
thereon, in which case the assurance obligates the sponsor or any transferee for the longer of
the following periods.
1. the period during which the property is used for a purpose for which Federal financial
assistance is extended, or for another purpose involving the provision of similar services or
benefits, or
2. the period during which the sponsor retains ownership or possession of the property.
G. It will provide for such methods of administration for the program as are found by the Secretary
of Transportation or the official to whom he delegates specific authority to give reasonable
guarantee that it, other sponsors, subgrantees, contractors, subcontractors, transferees,
successors in interest, and other participants or Federal financial assistance under such program
will comply with all requirements imposed or pursuant to the Act, the Regulations, and this
assurance.
H. It agrees that the United States has a right to seek judicial enforcement with regard to any
matter arising under the Act, the Regulations, and this assurance.
Terms and Conditions of Accepting Airport Improvement Program Grants (April 2012) Page 31 of 32
n
I (-d
This assurance is given in consideration of and for the purpose of obtaining Federal financial ACE -1450 Standard
DOT Title VI Assurance 8/29/96 assistance for this Project and is binding on its contractors, the sponsor,
subcontractors, transferees, successors in interest and other participants in the Project. The person or persons
whose signatures appear below are authorized to sign this assurance on behalf of the sponsor.
V. Sponsor Acceptance of Terms and Conditions
I certify that, for any and all projects with federal participation to be undertaken by the
Sponsor, the Sponsor agrees to accomplish the projects within the terms and conditions
contained herein.
City of Hutchinson
Name of Sponsor
Signature Sponsor's Designated Official Representative
Jeremy J. Carter
City Administrator
Title
Dated
Terms and Conditions of Accepting Airport Improvement Program Grants (April 2012) Page 32 of 32
lam)
May 17, 2012
Dear Council Members,
At the joint Hutch Utility- City meeting on May 2 we talked about putting together a committee of
reps from both the city and HUC to discuss possible changes to the annual transfer formula and make it
more in line with averages utilized by other utilities and cities in the state. I would like to appoint
Council Member Czmowski, City Administrator Jeremy Carter and myself to be the city reps of that
committee. I have spoken to HUC President Dwight Bordson and he said HUC will appoint reps at their
next meeting and then we will set up a meeting for the group.
Thank you for your consideration,
Mayor Steve Cook
3
MEMORANDUM
POLICE / EMERGENCY MANAGEMENT SERVICES
TO: Mayor and Council
FROM: Chief Daniel Hatten
DATE: 5 -3 -12
RE: Dairy Day
Attach is a request from Hutchinson Area Chamber on behalf of the Agri- Business
Committee. The request outlines their wish to hold the annual Dairy Day Celebration on
Friday, June 8, 2012 in Library Square. The Agri Business Committee is asking for the
police department's assistance in closing 1g` Ave. SE between Main St. and Hassan for
the event.
My staff and I have reviewed the information and I am confident that the police
department can accommodate this request. The Agri - Business Committee and the
Hutchinson Chamber are accustom to the rules and regulations in the area during the
event and we look forward to working with them again this year.
2012 -01 -0009
• * *1 4
HUTCHINSON
AREA CHAMBER OF COMMERCE
CONVENTION & VISTORS BUREAU
May 14, 2012
Sergeant Joe Nagel
Hutchinson Police Services
10 Franklin St SW
Hutchinson, MN 55350
Dear Sergeant Nagel,
2 Main Street South
Hutchinson, MN 55350
320.587.5252
800.572.6689
Fax: 320.587.4752
info @explorehutchinson.com
www.explorebutchinson.com
On behalf of the Chamber CVB's Agri- Business Committee I would like to make a request to close First Ave
SE between Main Street and Hassan Street.
This request is for our annual Dairy Day Celebration on Friday. June S. 2012 in Library Square. We would like
to use First Ave SE for the tractor club and equipment displays. We currently have Library Square reserved
from 9:00 am until 3:00 pm. The tractors would be brought in Friday morning after 9:00 am. The event is
scheduled to run until 1:30 pm, but we are requesting 3:00 pm to allow for clean -up.
If you have any questions, or if the committee can be of any assistance, please give me a call at 320 -234-
0786 or email us at an¢ela @exalorehutchinson.com
Thank you for your help.
Sincerely,
Hutchinson Area Chamber CVB
000,9 9
HUTCHINSON
s
' 9 l10 Agri - Busine s
n(-F
CITY OF HUTCHINSON
R55CKREG
LOG22001VO
Council Check Register
5/9- 5/22/12
5/16/2012
Check #
Ck Date
Amount Vendor/ Explanation
Account Description
170610
5/11/2012
6,123.78 MARLIN LEASING
RENTALS
170611
5/11/2012
7,000.00 WESTAFER ENTERPRISES
OTHER CONTRACTUAL
170612
5/22/2012
374.20 3D SPECIALTIES
SIGNS & STRIPPING MATERIALS
170613
5/22/2012
334.00 AARP
PROFESSIONAL SERVICES
170614
5/22/2012
23,100.00 ABDO, EICK & MEYERS
AUDIT & FINANCE
170615
5/22/2012
1,699.59 ABETECH
RECEIVED NOT VOUCHERED
170617
5/22/2012
937.64 ACE HARDWARE
REPAIR & MAINTENANCE SUPPLIES
170618
5/22/2012
53.44 ALPHA WIRELESS
COMMUNICATIONS
170619
5/22/2012
134.17 AMERICAN FAMILY INS CO.
ACCRUED LIFE INSURANCE
170620
5/22/2012
10.50 AMERICAN WELDING & GAS
CENTRAL GARAGE REPAIR
170621
5/22/2012
137.54 AMERIPRIDE SERVICES
CONTRACT REPAIR & MAINTENANCE
170622
5/22/2012
267.00 ANIMAL MEDICAL CENTER ON CROW
OTHER CONTRACTUAL
170623
5/22/2012
347.35 ARAMARK UNIFORM SERVICE
UNIFORMS & PERSONAL EQUIP
170624
5/22/2012
377.82 ARCTIC GLACIER PREMIUM ICE INC
COST OF MIX & SOFT DRINKS
170625
5/22/2012
988.35 ARNESON DISTRIBUTING CO
COST OF SALES -BEER
170626
5/22/2012
127.74 AUTO VALUE - GLENCOE
EQUIPMENT PARTS
170627
5/22/2012
2,575.00 AUTOMATIC SYSTEMS CO
PROFESSIONAL SERVICES
170628
5/22/2012
150.00 AWWA- MINNESOTA SECTION
TRAVEL SCHOOL CONFERENCE
170629
5/22/2012
2,839.57 B & C PLUMBING & HEATING INC
CONTRACT REPAIR & MAINTENANCE
170630
5/22/2012
286.75 BACHMAN'S
LANDSCAPE MATERIALS
170631
5/22/2012
111,711.15 BARGEN INC
CONTRACT REPAIR & MAINTENANCE
170632
5/22/2012
600.00 BELAIR CARRIERS INC
FREIGHT
170633
5/22/2012
288.49 BERNICK'S
COST OF MIX & SOFT DRINKS
170634
5/22/2012
1,230.01 BLACK BOX CORPORATION
DUE FROM UTILITIES
170635
5/22/2012
1,130.00 BLACK HILLS AMMUNITION
OPERATING SUPPLIES
170636
5/22/2012
49.97 BP
MOTOR FUELS & LUBRICANTS
170637
5/22/2012
30.00 BRANDON TIRE CO
CENTRAL GARAGE REPAIR
170638
5/22/2012
1,200.50 BRAUN INTERTEC CORP
PROFESSIONAL SERVICES
v*✓
170639
5/22/2012
9.76 BRIAN MATTHEW HAUER ENTERPRISE
REFUSE - RECYCLING
170640
5/22/2012
3,393.02 BRYAN STREICH TRUCKING
FREIGHT - IN
170641
5/22/2012
929.28 BUSINESSWARE SOLUTIONS
SMALLTOOLS
170642
5/22/2012
25,925.30 C & L DISTRIBUTING
COST OF SALES -BEER
170643
5/22/2012
379.80 CALIFORNIA CONTRACTORS SUPPLIE
SIGNS & STRIPPING MATERIALS
170644
5/22/2012
187.04 CARS ON PATROL SHOP LLC
PROFESSIONAL SERVICES
170645
5/22/2012
49.16 CENTURY FENCE
REPAIR & MAINTENANCE SUPPLIES
170646
5/22/2012
536.62 COMDATA CORPORATION
OPERATING SUPPLIES
170647
5/22/2012
9,980.00 COMMERCIAL ASPHALT REPAIR LLC
CONTRACT REPAIR & MAINTENANCE
170648
5/22/2012
33.07 COREY, NICHOLLE
TRAVEL SCHOOL CONFERENCE
170649
5/22/2012
1,650.00 CORNER POST EROSION CONTROL
IMPROV OTHER THAN BLDGS
170650
5/22/2012
23.98 CREEKSIDE SOILS
LANDSCAPE MATERIALS
170651
5/22/2012
682.35 CROW RIVER AUTO & TRUCK REPAIR
AUTOMOTIVE REPAIR
170652
5/22/2012
105.00 CROW RIVER PRESS INC
PRINTING & PUBLISHING
170653
5/22/2012
5,125.00 DAY DISTRIBUTING
COST OF SALES -BEER
170654
5/22/2012
94.95 DENNISON, STEVE
UNIFORMS & PERSONAL EQUIP
170655
5/22/2012
2,110.90 DPC INDUSTRIES INC
CHEMICALS & PRODUCTS
170656
5/22/2012
246.98 DROP -N -GO SHIPPING, INC
RECEIVED NOT VOUCHERED
170657
5/22/2012
1,450.00 DUANE BLOCK TRUCKING INC
FREIGHT
170658
5/22/2012
288.32 DYNA SYSTEMS
SMALL TOOLS
170659
5/22/2012
1,435.59 E2 ELECTRICAL SERVICES INC
CONTRACT REPAIR & MAINTENANCE
170660
5/22/2012
7.99 EBERT,PAT
TRAVEL SCHOOL CONFERENCE
170661
5/22/2012
56.64 ECOLAB PEST ELIM
CONTRACT REPAIR & MAINTENANCE
170662
5/22/2012
76.21 ECONO FOODS
OPERATING SUPPLIES
170663
5/22/2012
135.00 ERICKSON, KIM
RECREATION ACTIVITY FEES
170664
5/22/2012
495.88 FARM -RITE EQUIPMENT
RECEIVED NOT VOUCHERED
170665
5/22/2012
425.12 FASTENAL COMPANY
SIGNS & STRIPPING MATERIALS
170666
5/22/2012
31.50 FEDEX
170667
5/22/2012
24101 FINANCE & COMMERCE
PROFESSIONAL SERVICES
170668
5/22/2012
1,795.00 FIRE SAFETY USA, INC
SMALL TOOLS
170669
5/22/2012
261.60 FIRST CHOICE FOOD & BEVERAGE S
OPERATING SUPPLIES
170670
5/22/2012
57.03 G & K SERVICES
OPERATING SUPPLIES
170671
5/22/2012
1,340.00 GARICK CORPORATION
RECEIVED NOT VOUCHERED
170672
5/22/2012
2,283.00 GARTNER REFRIGERATION & MFG, I
CONTRACT REPAIR & MAINTENANCE
170673
5/22/2012
3,200.00 GAVIN, OLSON & WINTERS, LTD
PROFESSIONAL SERVICES
170674
5/22/2012
153.11 GEMPLER'S INC
REPAIR & MAINTENANCE SUPPLIES
170675
5/22/2012
580.00 GFOA
MISCELLANEOUS
170676
5/22/2012
125.00 GOVERNMENT TRAINING SERVICES(
DUES & SUBSCRIPTIONS
170677
5/22/2012
173.71 GRAINGER
EQUIPMENT PARTS
170678
5/22/2012
212.60 GRANIT BRONZ
OPERATING SUPPLIES
170679
5/22/2012
552.65 H.A.R.T.
ACCRUED DEFERRED COMP
170680
5/22/2012
4,228.42 HACH COMPANY
CONTRACT REPAIR & MAINTENANCE
170681
5/22/2012
9,018.50 HANSON & VASEK CONSTRUCTION
CONTRACT REPAIR & MAINTENANCE
170682
5/22/2012
30.00 HANTGE, CHRISTIE
CONDITIONAL USE PERMITS
170683
5/22/2012
20.00 HATLESTAD, JILL
RECREATION ACTIVITY FEES
170684
5/22/2012
8,134.95 HCVN -TV
CABLE TV
170685
5/22/2012
776.90 HD SUPPLY WATERWORKS LTD
METERS & METER PARTS
170686
5/22/2012
1,917.44 HEWLETT - PACKARD CO
DUE FROM UTILITIES
170687
5/22/2012
525.75 HILLYARD / HUTCHINSON
OPERATING SUPPLIES
170688
5/22/2012
539.53 HOLT MOTORS INC
CENTRAL GARAGE REPAIR
170689
5/22/2012
1,834.00 HOLT PETERSON CHARTER BUS
OTHER CONTRACTUAL
170690
5/22/2012
3,430.04 HRA
DUE FROM HRA
170691
5/22/2012
4,752.00 HUTCH SPORT SHOP
OPERATING SUPPLIES
170692
5/22/2012
7,763.11 HUTCHINSON CO -OP
CHEMICALS & PRODUCTS
170693
5/22/2012
210.00 HUTCHINSON HEALTH & FITNESS
PROFESSIONAL SERVICES
170694
5/22/2012
100.00 HUTCHINSON HUSKIES BASEBALL
ADVERTISING
170695
5/22/2012
52,965.50 HUTCHINSON JUNIOR LEAGUE BASEB
RECREATION ACTIVITY FEES
170696
5/22/2012
1,725.81 HUTCHINSON LEADER
PRINTING & PUBLISHING
170697
5/22/2012
79,409.42 HUTCHINSON UTILITIES
UTILITIES
170698
5/22/2012
1,216.20 HUTCHINSON WHOLESALE
CENTRAL GARAGE REPAIR
170699
5/22/2012
4,220.36 HUTCHINSON, CITY OF
UTILITIES
170700
5/22/2012
9.17 INDEPENDENT EMERGENCY SERVICES
COMMUNICATIONS
170701
5/22/2012
5,580.00 INFRATECH
CONTRACT REPAIR & MAINTENANCE
170702
5/22/2012
225.00 INTERNATIONAL ECON DEV COUNCIL
TRAVEL SCHOOL CONFERENCE
170703
5/22/2012
525.00 INTERNATIONAL ECON DEV COUNCIL
TRAVEL SCHOOL CONFERENCE
170704
5/22/2012
92.93 INTERSTATE BATTERY SYSTEM MINN
EQUIPMENT PARTS
170705
5/22/2012
250.09 INTOXIMETERS INC
OPERATING SUPPLIES
170706
5/22/2012
39.46 JAKE'S PIZZA
OPERATING SUPPLIES
170707
5/22/2012
2,497.61 JEFF MEEHAN SALES INC.
ACCRUED COMMISSIONS PAYABLE
170708
5/22/2012
253.88 JEFF'S ELECTRIC
CONTRACT REPAIR & MAINTENANCE
170709
5/22/2012
1,394.80 JJ TAYLOR DIST OF MN
COST OF SALES -WINE
170710
5/22/2012
86.851OCHUM,DANIEL
TRAVEL SCHOOL CONFERENCE
170711
5/22/2012
12,212.41 JOHNSON BROTHERS LIQUOR CO.
COST OF SALES -WINE
170712
5/22/2012
30.00 JOHNSTON, DAVE
CONDITIONAL USE PERMITS
170713
5/22/2012
28.05 JUNKE, BARB
REFUNDS & REIMBURSEMENTS
170714
5/22/2012
266.00 KDUZ KARP RADIO
ADVERTISING
170715
5/22/2012
157.50 KELLY REGISTRATION SYSTEM
DUES & SUBSCRIPTIONS
170716
5/22/2012
30.00 KIRCHOFF, DEAN
CONDITIONAL USE PERMITS
170717
5/22/2012
868.62 KLOSS, TOM
SMALL TOOLS
170718
5/22/2012
43.69 KOBOW, BECKY
ADVERTISING
170719
5/22/2012
318.50 KOHLS SWEEPING SERVICE
RECEIVED NOT VOUCHERED
170720
5/22/2012
39.32 KOSEK, ANDREW
TRAVEL SCHOOL CONFERENCE
170721
5/22/2012
60.00 KRAFT, JACOB
OTHER CONTRACTUAL
170722
5/22/2012
293.86 KRIS ENGINEERING
CENTRAL GARAGE REPAIR
170723
5/22/2012
345.00 KRISTICO, INC
FREIGHT
170724
5/22/2012
49.85 L & P SUPPLY CO
SMALL TOOLS
170725
5/22/2012
2,250.00 LANDSCAPE CONCEPTS, INC
CONTRACT REPAIR & MAINTENANCE
170726
5/22/2012
46.95 LAW ENFORCEMENT INTELLIGENCE R
OPERATING SUPPLIES
170727
5/22/2012
1,462.08 LAW ENFORCEMENT TECHNOLOGY GR(SMALL TOOLS
170728
5/22/2012
54.61 LEAGUE OF MN CITIES
OFFICE SUPPLIES
170729
5/22/2012
136.00 LEXISNEXIS
OTHER CONTRACTUAL
170730
5/22/2012
1,206.67 LIFE INSURANCE COMPANY OF AMER
EMPL.HEALTH & INS. BENEFIT
170731
5/22/2012
803.28 LIFE INSURANCE COMPANY OF AMER
EMPL.HEALTH & INS. BENEFIT
170732
5/22/2012
696.41 LIFE INSURANCE COMPANY OF AMER
ACCRUED LIFE INSURANCE
170733
5/22/2012
17,685.17 LOCHER BROTHERS INC
COST OF SALES -BEER
170734
5/22/2012
30.00 LOFDAHL, JOHN
CONDITIONAL USE PERMITS
170735
5/22/2012
23,845.00 LOGIS
DATA PROC EQUIPMENT RENTAL
170736
5/22/2012
894.24 LYNDE & MCLEOD INC
COMPOST- BULK PRODUCT
170737
5/22/2012
150.00 MADINA HOSPITALITY GROUP LLC
MEETINGS
170738
5/22/2012
11.86 MATHESON TRI -GAS INC
RENTALS
170739
5/22/2012
550.84 MAYTAG LAUNDRY & CAR WASH
PROFESSIONAL SERVICES
170740
5/22/2012
46,343.80 MCLEOD COUNTY AUDITOR - TREASURE IMPROV OTHER THAN BLDGS
170741
5/22/2012
400.00 MCLEOD COUNTY COURT ADMINISTRA, OTHER REVENUES
170742
5/22/2012
400.00 MCLEOD COUNTY COURT ADMINISTRA OTHER REVENUES
170743
5/22/2012
400.00 MCLEOD COUNTY COURT ADMINISTRA
OTHER REVENUES
170744
5/22/2012
200.00 MCLEOD COUNTY COURT ADMINISTRA
OTHER REVENUES
170745
5/22/2012
230.00 MCLEOD COUNTY RECORDER
PROFESSIONAL SERVICES
170746
5/22/2012
46.48 MCRAITH, JOHN
OPERATING SUPPLIES
170747
5/22/2012
1,201.28 MENARDS HUTCHINSON
OPERATING SUPPLIES
170748
5/22/2012
30.00 MESSAGE MEDIA
COMMUNICATIONS
170749
5/22/2012
135.00 MESSNER, KYLE
RECREATION ACTIVITY FEES
170750
5/22/2012
2,392.83 MEYER LABORATORY, INC
REPAIR & MAINTENANCE SUPPLIES
170751
5/22/2012
878.85 MILLNER HERITAGE VINEYARD & WI
COST OF SALES -WINE
170752
5/22/2012
82.97 MINI RIFF
RENTALS
170753
5/22/2012
45.00 MINNESOTA DEPT OF LABOR & IND
DUES & SUBSCRIPTIONS
170754
5/22/2012
62.50 MINNESOTA POLLUTION CONTROL AG
OTHER CONTRACTUAL
170755
5/22/2012
1,952.20 MINNESOTA VALLEY TESTING LAB
OTHER CONTRACTUAL
170756
5/22/2012
115.44 MOORE, ERIC
TRAVEL SCHOOL CONFERENCE
170757
5/22/2012
193.92 MOTION INDUSTRIES INC
RECEIVED NOT VOUCHERED
170758
5/22/2012
35.00 MOME MEDIA
OFFICE SUPPLIES
170759
5/22/2012
200.00 MOYER, CYNTHIA
OPERATING SUPPLIES
170760
5/22/2012
125.00 NAGY, EMILY
UNIFORMS & PERSONAL EQUIP
170761
5/22/2012
510.81 NORTH CENTRAL INTERNATIONAL
CENTRAL GARAGE REPAIR
170762
5/22/2012
456.37 NORTHERN BUSINESS PRODUCTS
OPERATING SUPPLIES
170763
5/22/2012
15.00 NORTON, RAYMOND
TREE APPLICATION /PERMITS
170764
5/22/2012
30.00 NORTON, RAYMOND
CONDITIONAL USE PERMITS
170765
5/22/2012
407.60 O'REILLY AUTO PARTS
CENTRAL GARAGE REPAIR
170766
5/22/2012
123.15 OFFICE DEPOT
MOTOR FUELS & LUBRICANTS
170767
5/22/2012
37.00 OFFICE OF ENTERPRISE TECHNOLOG
TELEPROCESSING EQUIP
170768
5/22/2012
20.00 PARKER, WONONA
OTHER REVENUES
170769
5/22/2012
1,378.17 PAUSTIS & SONS WINE CO
COST OF SALES- LIQUOR
170770
5/22/2012
9,077.25 PEAT INC.
170771
5/22/2012
960.00 PELLINEN LAND SURVEYING
PROFESSIONAL SERVICES
170772
5/22/2012
125.00 PENKE, DANIELLE
UNIFORMS & PERSONAL EQUIP
170773
5/22/2012
12,743.89 PHILLIPS WINE & SPIRITS
COST OF SALES -WINE
170774
5/22/2012
6,219.73 PLAISTED COMPANIES
RECEIVED NOT VOUCHERED
170775
5/22/2012
250.50 PLUMBING & HEATING BY CRAIG
CONTRACT REPAIR & MAINTENANCE
170776
5/22/2012
2,312.56 PREMIER TECH PACKAGING
RECEIVED NOT VOUCHERED
170777
5/22/2012
2,000.00 PRINCE CORP
RECEIVED NOT VOUCHERED
170778
5/22/2012
113.86 PRO AUTO & TRANSMISSION REPAIR
CONTRACT REPAIR & MAINTENANCE
170779
5/22/2012
12.80 PRO -BUILD
BUILDING REPAIRS
170780
5/22/2012
166.65 QUADE ELECTRIC
OPERATING SUPPLIES
170781
5/22/2012
4,336.46 QUALITY FLOW SYSTEMS
CONTRACT REPAIR & MAINTENANCE
170782
5/22/2012
15,999.01 RAPIDS PROCESS EQUIPMENT INC
CONTRACT REPAIR & MAINTENANCE
170783
5/22/2012
925.00 READY WATT ELECTRIC
CONTRACT REPAIR & MAINTENANCE
170784
5/22/2012
19,618.39 REINER ENTERPRISES, INC
FREIGHT
170785
5/22/2012
164.88 RICK AHLGREN CONSTRUCTION LLC
REFUNDS & REIMBURSEMENTS
170786
5/22/2012
1,140.47 RTVISION
PROFESSIONAL SERVICES
170787
5/22/2012
27.00 SCHMELING OIL CO
MOTOR FUELS & LUBRICANTS
170788
5/22/2012
64.13 SCOTT'S WINDOW CLEANING SERVIC
CONTRACT REPAIR & MAINTENANCE
170789
5/22/2012
154.39 SEBORA, MARC
TRAVEL SCHOOL CONFERENCE
170790
5/22/2012
10.00 SECRETARY OFAGRICULTURE
DUES & SUBSCRIPTIONS
170791
5/22/2012
792.03 SEH
PROFESSIONAL SERVICES
170792
5/22/2012
565.52 SENTRY FIRE PROTECTION INC
REPAIR & MAINTENANCE SUPPLIES
170793
5/22/2012
125.00 SHAW, KAREN
PROFESSIONAL SERVICES
170794
5/22/2012
753.69 SORENSEN APPRAISALS INC
CENTRAL GARAGE REPAIR
170795
5/22/2012
18.38 SORENSEN'S SALES & RENTALS
CENTRAL GARAGE REPAIR
170796
5/22/2012
4,057.08 SOUTHERN WINE & SPIRITS OF MN
FREIGHT
170797
5/22/2012
279.55 SPRINT
COMMUNICATIONS
170798
5/22/2012
176.35 STANDARD PRINTING
PRINTING & PUBLISHING
170799
5/22/2012
1,453.30 STAPLES ADVANTAGE
OFFICE SUPPLIES
170800
5/22/2012
93.96 STRATEGIC EQUIPMENT
COST OF MIX & SOFT DRINKS
170801
5/22/2012
20.00 TAPS -LYLE SCHROEDER
PROFESSIONAL SERVICES
170802
5/22/2012
99.75 TASC
FLEX ADMINISTRATION FEE
170803
5/22/2012
205.24 TEK MECHANICAL
BUILDING REPAIRS
170804
5/22/2012
174.40 THE LODGE AT BRAINERD LAKES
TRAVEL SCHOOL CONFERENCE
170805
5/22/2012
28.95 TOWN & COUNTRY TIRE
CENTRAL GARAGE REPAIR
170806
5/22/2012
10,299.26 TRAFFIC MARKING SERVICE INC
CONTRACT REPAIR & MAINTENANCE
170807
5/22/2012
68.67 TRANSCRIPTION GEAR
SMALLTOOLS
170808
5/22/2012
258.88 TRI COUNTY WATER
OPERATING SUPPLIES
170809
5/22/2012
200.00 TRUNK HWY 15 COALITION
DUES & SUBSCRIPTIONS
170810
5/22/2012
14.64 TWO WAY COMMUNICATIONS INC
OPERATING SUPPLIES
170811
5/22/2012
20,743.68 UNITED PACKAGING & DESIGN
RECEIVED NOT VOUCHERED
170812
5/22/2012
165.45 USA BLUE BOOK
REPAIR & MAINTENANCE SUPPLIES
170813
5/22/2012
15,027.75 VIKING BEER
COST OF SALES -BEER
170814
5/22/2012
445.70 VIKING COCA COLA
FOOD PRODUCTS - CONCESSION
170815
5/22/2012
1,283.30 VINOCOPIA INC
COST OF SALES- LIQUOR
170816
5/22/2012
777.03 WASTE MANAGEMENT OF WI -MN
REFUSE - RECYCLING
170817
5/22/2012
48,229.71 WASTE MANAGEMENT OF WI -MN
REFUSE - HAULING
170818
5/22/2012
2,158.00 WEBB PALLET
RECEIVED NOT VOUCHERED
170819
5/22/2012
60.00 WELCOME NEIGHBOR
ADVERTISING
170820
5/22/2012
374.60 WEST CENTRAL STEEL INC
OPERATING SUPPLIES
170821
5/22/2012
637.24 WEST PUBLISHING PAYMENT CTR
OPERATING SUPPLIES
170822
5/22/2012
3,566.75 WINE COMPANY, THE
COST OF SALES -WINE
170823
5/22/2012
4,351.39 WIRTZ BEVERAGE MINNESOTA
COST OF SALES - LIQUOR
170824
5/22/2012
125.00 WITTE, SARA
UNIFORMS & PERSONAL EQUIP
170825
5/22/2012
225.64 WM MUELLER & SONS
STREET MAINT.MATERIALS
170826
5/22/2012
454.47 WM MUELLER & SONS
STREET MAINT.MATERIALS
170827
5/22/2012
2,994.37 WORK CONNECTION, THE
OTHER CONTRACTUAL
170828
5/22/2012
810.46 XEROX CORP
COPY MACHINE
170829
5/22/2012
3,043.81 ZARNOTH BRUSH WORKS INC
REPAIR & MAINTENANCE SUPPLIES
170830
5/22/2012
330.00 ZELLAS
MEETINGS
170831
5/22/2012
451.19 ZEP MANUFACTURING CO
EQUIPMENT PARTS
750,093.89 Grand Total
Payment Instrument
Totals
Check Total
750,093.89
Total Payments
750,093.89
PAYROLL ELECTRONIC FUNDS TRANSFERS
PAYROLL DATE: 05/18/2012
Period Ending Date: 05/12/2012
$52,714.26 IRS - Withholding Tax Account
Federal Withholding
Employee /Employer FICA
Employee /Employer Medicare
$10,798.96 MN Department of Revenue
State Withholding Tax
$38,725.11 Public Employee Retirement Association
Employee /Employer PERA/DCP Contributions
$1,898.97 TASC
Employee Flex Spending Deductions
$6,391.93 TASC
Employee Contributions to Heath Savings Account
Employer Contributions to Health Savings Account
$575.00 MNDCP
Employee Contributions - Deferred Comp
$1,440.00 ING
Employee Contributions - Deferred Comp
$1,230.00 ICMA Retirement Trust
Employee Contributions - Deferred Comp
$636.35 MN Child Support System
Employee Deductions
$0.00 MSRS - Health Savings Plan
Employee Deductions to Health Savings Plan
$114,410.58 Total Electronic Funds Transfer
ELECTRONIC FUNDS TRANSFERS
5/22/2012
TAX
FUND
PAYABLE TO
AMOUNT
FUEL
HATS
MN DEPT OF REV
SALES TAX
LIQUOR
MN DEPT OF REV
$37,770.00
USE TAX
PRCE CIVIC ARENA
MN DEPT OF REV
$862.00
SALES & USE TAX
WATER SEWER CREEKSII
MN DEPT OF REV
$11,273.00
PETROLEUM TAX
HATS
MN DEPT OF REV
$651.28
$50,556.28
f) )
May 17, 2012
Dear City Council Members,
At our May 8, 2012 the Council approved proceeding with the National Register of Historic Places
designation process for the Harrington - Merrill House that will be considered by the Minnesota Historical
Society's State Review Board. As part of that discussion a letter was provided from the Historical Society
notifying the city of the pending nomination review meeting.
Talking with City Administrator Jeremy Carter and City Attorney Marc Sebora later we thought it best if
we also included for the public record a copy of the nomination application submitted by Historic
Hutchinson, a copy of "Frequently Asked Questions' about the National Register provided by the State
Historical Society, and a page from the Environmental Assessment Worksheet Guidelines that refers to
Historic Places (requirement for an EAW was noted in the letter from the Historical Society in the event
that the property would ever be demolished). Also included is a copy of the letter of support that was
submitted to the State Review Board on behalf of the City Council following council action on May 8 th .
Mayor Steve Cook
NPS Fonn 10.900 OMB No. 1024 -0015 (Expires 5131/2012)
United States Department of the Interior
National Park Service
National Register of Historic Places
Registration Form
This form is for use in nominating or requesting determinations for individual properties and districts. See instructions in National Register Bulletin, How
to Complete the National Register of Historic Places Registration Fomr. If any item does not apply to the property being documented, enter "N/A" for
"not applicable." For functions, architectural classification, materials, and areas of significance, enter only categories and subcategories from the
instructions. Place additional certification comments, entries, and narrative items on continuation sheets if needed (NIPS Form 10- 900a).
7 Name of Property
historic name Merrill Harry , House
other names /site number Harrington- Merrill House
2. Location
street & number 225 Washington Street W
NSA not for publication
city or town Hutchinson N/a vicinity
state MN code MN county McLeod code 085 zip code 55066
3 State /Federal Agency Certification
As the designated authority under the National Historic Preservation Act, as amended,
I hereby certify that this _ nomination _ request for determination of eligibility meets the documentation standards for
registering properties in the National Register of Historic Places and meets the procedural and professional requirements
set forth in 36 CFR Part 60.
In my opinion, the property — meets _ does not meet the National Register Criteria. I recommend that this property
be considered significant at the following level(s) of significance:
national _ statewide _local
Signature of certifying officialfritle Date
State or Federal agencylbureau or Tribal Government
In my opinion, the property _ meets _ does not meet the National Register criteria.
Signature of commenting official Date
Title State or Federal agency /bureau or Tribal Government
4. National Park Service Certification
I hereby certify that this property is:
_ entered in the National Register _ determined eligible for the National Register
_ determined not eligible for the National Register _ removed from the National Register
other (explain:)
Signature of the Keeper Date of Action
(� t h>
Merrill Harry House McLeod County, Minnesota
Name of Property County and State
5. Classification
Ownership of Property
(Check as many boxes as apply.)
private
x public - Local
public - State
public - Federal
Category of Property
(Check only one box.)
x building(s)
district
site
structure
object
Number of Resources within Property
(Do not include previously listed resources in the count.)
Contributing Noncontributing
buildings
district
site
structure
object
Total
Name of related multiple property listing Number of contributing resources previously
(Enter "N /A" if property is not pan of a multiple property listing) listed in the National Register
N/A N/A
6. Function or Use
Historic Functions Current Functions
(Enter categories from instructions.) (Enter categories from instructions.)
DOMESTIC: single dwelling VACANT: Not in use
Architectural Classification
(Enter categories from instructions.)
MID - NINETEENTH CENTURY: Greek Revival
Materials
(Enter categories from instructions.)
foundation: CONCRETE
walls: WOOD
roof: WOOD
other:
2
�(h)
Merrill, Harry, House
Name of Property
McLeod County, Minnesota
County and State
(Describe the historic and current physical appearance of the property. Explain contributing and noncontributing resources
if necessary. Begin with a summary paragraph that briefly describes the general characteristics of the property, such as
its location, setting, size, and significant features.)
Summary Paragraph
The Harry Merrill House is the oldest wood- framed structure in the city and one of the oldest in McLeod County. It is
located in Hutchinson, Minnesota, a city of 13,000 residents in the central region of the state. The two -acre lot is situated
two blocks west of the downtown commercial district (Minnesota State Highway 15) and two blocks south of the Crow
River. Generally a residential area, Park Elementary School occupies a city block to the immediate south.
Narrative Description
The house was built in 1858 by Lewis Harrington, one of Hutchinson's earliest settlers. The lot is wooded and the
house is set back from the street on a slight hillock (Photo #001). A site analysis noted the integrity of setting: "Set at the
top of Hutchinson's highest hill, the Harrington's land sloped northward to Crow River that, in the 19th century, was
likely marshy and may have flooded up to Franklin St. in the spring. A remnant Big Woods oak/maple canopy covered
the hillside, much of which remains today in the neighborhood and on the site. "'
The central core of the building is a two -story, Greek Revival house, completed in 1858 (Photos #002, #003, #004,
#005). Key architectural elements include the front gabled entrance, facing east, with a moderately - pitched roof, with
wide cornice lines ornamented with modillions. The one -story, shed -roof, front entry porch has been restored, as has the
main entry door with a narrow transom and sidelights. Windows throughout are generally replacements.
After Harry and Martha Harrington Merrill acquired the house, following their marriage in 1886, the building was
altered to reflect the new architectural fashions. A two -story bay window and one -story box bay window (with scroll
brackets) were added on the south elevation. A one -story summer kitchen wing was added to the west side of the house
sometime in this period (see Figure 3). Various other alterations also occurred in the years between 1890 -1915, including
the addition of a screened pavilion on the south and a bedroom on the north.
Their son, Lewis Harrington Merrill, brought new tastes to the house after World War L The bays lost their Victorian
detailing and the two -story bay became a one -story entry. The summer kitchen was removed and the porch portion of the
kitchen wing was again altered and a second dormer window added (see Figure 4).
Fire in 2002 substantially damaged the west wing of the home. The property was acquired by the City of Hutchinson
late in 2003 through the tax forfeiture process, and a local committee was formed in 2004 to manage the property. This
committee completed the following changes:
• The kitchen wing on the west side was demolished and portions of the fire- damaged interior of the main house
were removed. The kitchen wing was then restored based on early photographs.
• The structure was lifted and the foundation was removed and replaced with a new concrete base.
• The east porch was removed and replaced with the current porch, based on early photographs of the house. A
chimney, installed in the 20th century, was also removed.
A 1 %, -story barn- carriage house stands to the west of the main house (Photos 4007 and #008). This dates from around
1880. The main block has a front gabled rectangular plan, with a 1 -story, shed roof addition (after 1894) on the west. The
structure has novelty siding with the roof sheathed in asphalt shingles. The south elevation shows two garage -type entries
with roll -up doors, plus two upper windows, now boarded. There is a batten door on the west side, and a sliding farm
entry door on the north side. Overall, except for the garage doors, it retains good integrity.
On the far west edge of the property, there is evidence of the foundation of a bam, which is considered to be a
contributing resource to the property. The rectangular plan is delineated by stones that remain in the ground, measuring
' Claybaugh Preservation Architecture, The Harrington - Merrill House Restoration (Hutchinson, Minn.: Historic Hutchinson, Inc.,
2006), 4.
• McLeod County Minnesota
Merrill Harry . House county and state
Name of Property
roughly 30 x 30 feet (Photo #009). Given Harry Merrill's interest in agriculture and gardening, this site contributes to our
understanding of the owner.
Integrity
The period of significance is a benchmark for determining whether subsequent changes contribute to or detract from
historic integrity. Alterations introduced after the period of significance generally detract from integrity. In the case of the
Merrill House, the house has seen numerous incremental changes over the years. The building has undergone a series of
small scale alterations (except for the kitchen wing) that leave the original form and plan of the house relatively intact in
the elevation, mass, and spatial relationship between the house and street. The new material visually approximates the
house's original material, design, and workmanship.
The property retains integrity of location and setting, still on the hillock in the "grove" as the lot was called in a town
history. The front yard, sloping down to Washington Street with its entry loop drive, evokes nineteenth century
photographs of the property and is a defining feature. The west portion of the property, with its carriage house and barn
foundation, represents Harry Merrill's avocation of gardening and horticulture. Taken together, these property
characteristics offer a sense of its feeling and association from its period of significance.
q
Merrill Harry House
Name of Property
McLeod County Minnesota
County and State
8 Statement of Significance
Applicable National Register Criteria Areas of Significance
(Mark "x" in one or more boxes for the criteria qualifying the property (Enter categories from instructions.)
for National Register listing.)
EDUCATION _-
❑ A Property is associated with events that have made a
significant contribution to the broad patterns of our
history.
a B Property is associated with the lives of persons
significant in our past.
❑ C Property embodies the distinctive characteristics
of a type, period, or method of construction or
represents the work of a master, or possesses high
artistic values, or represents a significant
and distinguishable entity whose components lack
individual distinction.
F D Property has yielded, or is likely to yield, information
important in prehistory or history.
Criteria Considerations
(Mark "x" in all the boxes that apply.)
Property is:
A Owned by a religious institution or used for religious
purposes.
B removed from its original location.
C a birthplace or grave.
D a cemetery.
E a reconstructed building, object, or structure.
F a commemorative property.
G less than 50 years old or achieving significance
within the past 50 years.
Period of Significance
1886 -1932
Significant Dates
1886
Significant Person
(Complete only if Criterion B is marked above.)
Harry Merrill
Cultural Affiliation
NIA
ArchitectlBuilder
N/A
Period of Significance (Justification)
The period of significance includes the years that Harry Merrill and his wife owned the property.
Criteria Considerations (explanation, if necessary)
r� o�
Merrill Harry House McLeod County, Minnesota
Name of Property County and State
Statement of Significance Summary Paragraph (Provide a summary paragraph that includes level of significance and
applicable criteria.)
Harry Merrill was likely the single most important educator in Hutchinson's distinguished history, having served as
superintendent of schools for thirty-three years. Indeed, on his death, the Hutchinson Leader (July 5, 1932) declared,
"[His passing] removes one who probably exerted more profound influence upon the community than any other one
person."
The Harry Merrill House's association with his contributions to education recommends it for the National Register of
Historic Places under Criterion B. The house is locally significant in the area of Education. Suggesting the close link
between his home and professional career, three schools were constructed on the public land locatedjust south of the
property. The period of significance begins in 1886, when Merrill moved into the house following his marriage to Martha
Harrington, daughter of the home's first owner. It ends with his death in 1932.
Narrative Statement of Significance (Provide at least one paragraph for each area of significance.)
See attached continuation sheet.
Developmental history/additional historic context information (if appropriate)
9 Major Bibliographical References
Bibliography (Cite the books, articles, and other sources used in preparing this form.)
Curtiss - Wedge, Franklyn, ed. History of McLeod County, Minnesota. Chicago: H. C. Cooper, 1917.
Illustrated Album of Biography of Meeker and McLeod Counties, Minnesota. Chicago: Alden, Cole & Company, 1888.
Jordan, Philip D. "The Hutchinson Family in the Story of American Music," Minnesota History 22 (June 1941): 113-
132.
Prendergast, William. "Sketches of the History of Hutchinson," Collections of the Minnesota Historical Society 10
(1901): 69 -89.
Archival Records
Harrington- Merrill Papers, Minnesota Historical Society, Saint Paul, Minnesota.
Newspaper
Hutchinson Leader
Previous documentation on file (NPS):
Primary location of additional data:
determination of individual listing (36 CFR 67 has been
X State Historic Preservation Office
_preliminary
requested)
_Other State agency
_y reviousty listed in the National Register
_Federal agency
determined eligible by the National Register
_Local government
_previously
a National Historic Landmark
_University
_designated
by Historic American Buildings Survey 0
Other
_recorded
by Historic American Engineering Record S
Name of repository:
_recorded
recorded by Historic American Landscape Survey A
� ( V-\)
Merrill Harry House
Name of Property
Historic Resources Survey Number (if assigned):
McLeod County Minnesota
County and State
10. Geographical Data
Acreage of Property 2 acres
(Do not include previously listed resource acreage.)
UTM References
(Place additional UTM references on a continuation sheet.)
1 15 391560 4971958 3
Zone Easting Northing Zone Easting
2
Zone Fasting Northing Zone Easting
Verbal Boundary Description (Describe the boundaries of the property.)
Northing
Northing
The nominated property is described as McLeod County Parcels R 23.056.2875, R 23.072.0020, R 23.082.0040, and R
23.082.0070.
Boundary Justification (Explain why the boundaries were selected.)
The boundary of the nominated property includes the parcel of land historically associated with the house.
11. Form Prepared B
name /title Daniel J. Hoisingto
organization
date March 14, 2012
street & number P. O. Box 13790 telephone 651 -415 -1034
city or town Roseville state MN zip code 55113 _
e -mail preservationgedinborough.com
Additional Documentation
Submit the following items with the completed form:
Maps: A USGS map (7.5 or 15 minute series) indicating the property's location.
A Sketch map for historic districts and properties having large acreage or numerous resources. Key all
photographs to this map.
• Continuation Sheets
Additional items: (Check with the SHPO or FPO for any additional items.)
Photo ra hs:
Submit clear and descriptive photographs. The size of each image must be 1600x1200 pixels at 300 ppi (pixels per inch)
or larger. Key all photographs to the sketch map.
q (k�
Merrill, Harry, House
Name of Property
See attached continuation sheet.
McLeod County, Minnesota
County and State
Property Owner:
(Complete this item at the request of the'SHPO or FPO.)
name
street & number
city or town
telephone
state
Paperwork Reduction Act Statement This information is being collected for applications to the National Register of Historic Places to nominate
properties for listing or determine eligibility for listing, to list properties, and to amend existing listings. Response to this request is required to obtain a
benefit in accordance with the National Historic Preservation Act, as amended (16 U.S.C.460 at seq.).
Estimated Burden Statement: Public reporting burden for this form is estimated to average 18 hours per response including time for reviewing
instructions, gathering and maintaining data, and completing and reviewing the forth. Direct comments regarding this burden estimate or any aspect of
this form to the Office of Planning and Performance Management. U.S. Dept. of the Interior, 1849 C. Street, NW, Washington, DC.
V
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United States Department of the Interior
National Park Service
National Register of Historic Places Continuation Sheet
Section number. 8 oaael
Name of Property: Merrill, Harry, House
County and State: McLeod County, MN
Name of Multiple Property Listing (If applicable)
8. NARRATIVE STATEMENT OF SIGNIFICANCE
Historical Background
The Merrill House was completed in 1858 by one of Hutchinson's founders, Lewis Harrington, and
survived an attack on the town during the U.S.-Dakota War of 1862. The Minneapolis Tribune called it
"perhaps the most famous house in western Minnesota. "'
Lewis Harrington (1830 -1884) was born in Ohio. After graduating with a civil engineering degree from
Ohio University, he surveyed for railroads in Ohio and Pennsylvania until a visit to his brother, who lived
along Lake Minnetonka, prompted him to move to Minnesota in 1855.
Uncertain about where he would settle, he attended a meeting at the home of John Stevens. There, he
met the Hutchinson brothers — Asa, John, and Judson — for the first time. The Hutchinson Family
Singers were a family singing group, and, in 1855, stood near the peak of their fame, among the most
popular American entertainers of the era. They also had a reputation as reformers and advocates of
antislavery, temperance, and gender equality. Although New Englanders, they were looking to the
Midwest for a new home. In September 1855, while on a concert tour aimed to raise funds for anti - slavery
settlers in Kansas, they were introduced to W. W. Pendergast, who convinced them to come to
Minnesota.'
With Harrington and other interested investors, they formed the Hutchinson Company. Several
members of this company traveled to the vicinity of the South Fork of the Crow River and selected a
townsite in November 1855. With the site selected, the singers gathered in a "delightful grove" along the
river and led the party in "The Star- Spangled Banner." A few days later, the Hutchinson Townsite
Company adopted a constitution and bylaws for the new town. It declared, "No lot shall ever be occupied
by any building used as a saloon, bowling alley, or billiard room." Furthermore, "in the future of
Hutchinson, woman shall enjoy equal rights with man." Lots were reserved for public parks and schools.
As the St. Anthony Express stated, "The town is to be on the liberal order. "'
' Minneapolis Tribune, newspaper clipping, n.d., Harrington-Merrill Papers, Minnesota Historical Society, Saint
Paul, Minn. The clipping dates from 1922 when the state historical society acquired diaries kept by Lewis
Harrington.
' Harry L. Merrill, "Hutchinson," typescript, n.d., Harrington- Merill Papers, Minnesota Historical Society, Saint
Paul, Minn.
' William Pendergast, "Sketches of the History of Hutchinson," Collections ofthe Minnesota Historical Society 10
(1901): 69 -89; Philip D. Jordan, "The Hutchinson Family in the Story of American Music," Minnesota History 22
� C��
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United States Department of the Interior
National Park Service
National Register of Historic Places Continuation Sheet
Section number. 8 oaae:2
Name of Property: Merrill, Harry, House
County and State: McLeod County, MN
Name of Multiple Property Listing (If applicable)
Lewis Harrington played a central role in the company and the new town. In the bylaws, he was hired to
survey the town and manage the sale of lots to settlers. In May 1856, he helped survey and build a road,
with bridges, from Watertown. He also served as the city's first postmaster. Harrington erected his first
home in 1855, constructing a cabin in five days.' He married Ellen Pendergast — daughter of another of
the city's founders — two days after Christmas 1857. With a child soon on the way, Harrington built this
house "in the grove" in 1858. Active in politics, during the 1860 presidential election, Harrington hosted
Senator Carl Schurz and Congressman Galusha Grow, author of the Homestead Act, at his home as they
stumped for Abraham Lincoln.'
Only a few years later, the future of the town was threatened during the U.S.- Dakota War of 1862. In
early September 1862, forces under Little Crow attacked Hutchinson. Citizens hastily erected a stockade
around the center of town and chose Lewis Harrington as captain of the local militia. His house was
located outside the stockade, but managed to survive while many other structures were burned to the
ground. The home served as temporary barracks for soldiers through the following winter.'
Harrington continued to work as a surveyor and engineer, and later served in the state legislature.
According to his son -in -law, Harry Merrill, he was the first surveyor of Hennepin County and "must have
surveyed every road leading west of Minneapolis to Glencoe through Eden Prairie [and] the Old
Territorial Road to Fort Ridgley." He worked for several early settlers, including the Pond brothers
(influential Presbyterian missionaries to Minnesota), Col. John Stevens (owner of Minnesota's first house
west of the Mississippi), and Pierre Bottineau (an important early surveyor in Minnesota). He was elected
McLeod County Commissioner in 1857 and served as Justice of the Peace, 1858- 1860.'
He died in 1884 while on a surveying project in Washington State. A local historian wrote of
Harrington: "As one of the founders of Hutchinson it may be said that in all the enterprises for the right
building of the community, he was a central figure. A bom leader, men naturally appealed to his clear
judgment and good will. His influence is stamped on the community he helped to found." Liberty Hall,
the editor of the Glencoe Register joined the chorus of praise, stating: "For nearly thirty years Mr.
(June 1941): 113 -132; John Wallace Hutchinson, The Story of the Hutchinson (Boston: Lee and Shepard, 1896),
342.
" Lewis Harrington Diary, December 9, 1855, Harrington - Merrill Papers, Minnesota Historical Society. Grow
would be elected Speaker of the House of Representatives in 1861.
' Franklyn Curtiss - Wedge, ed., History of McLeod County, Minnesota ( Chicago: H. C. Cooper, 1917), 51.
' See Pendergast, "Sketches of the History of Hutchinson," 80.89.
r Harry L. Merrill, "Fragments of Notes," typescript, n.d., Harrington - Merrill Papers, Minnesota Historical
Society.
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United States Department of the Interior
National Park Service
National Register of Historic Places Continuation Sheet
Section number. 8 oaow3
Name of Property: Merrill, Harry, House
County and State: McLeod County, MN
Name of Multiple Property Listing (If applicable)
Harrington has stood in the very front rank of the more prominent men of McLeod county, and his name
is written on every page of its history. "
Harry Merrill, Educator
Lewis's daughter, Martha, and her husband, Harry Merrill, subsequently owned the home. Merrill, a
native of Maine and graduate of Bates College, came to Hutchinson in 1882 to serve as school
superintendent. He replaced William Pendergast, who had managed the district for nearly twenty -five
years and would go on to become state instructor of public instruction from 1893 to 1899. It was a pivotal
time, as a historian noted, "The year that Mr. Merrill began his duties was the year that the Minnesota
high school law went into effect, giving special aid and designating the character of the schools entitled to
receive it. Hutchinson was among the first to go on the list s
On his arrival in Hutchinson, he contracted pneumonia, and was nursed back to health by Ellen
Harrington and her daughter, Martha. Four years later, in 1886, he married Martha— a schoolteacher —
and both were feted with a reception on the home's lawn. The occasion brought together some of the
founders of the city, as the local newspaper reported:
Dinner was announced but before leaving the house Uncle John Hutchinson was asked to sing. He
responded in his pleasing manner, and then, forming in couples, the entire company led by the newly
married couple, sought the shade of the gigantic oaks, which fill the grounds and were seated at a table,
which fairly groaned under the load of eatables that has been placed upon it. Before leaving the table the
gray haired pioneer, John Hutchinson, was called on for a song. He responded and prefaced the song in
which he was accompanied by O. D. Hutchinson, with some remarks speaking of pioneer life and saying
that in almost the same spot on which we were now enjoying the wedding feast he in the company with
others kindled the first fire stared by a white man in Hassan Valley. 10
'Curtiss-Wedge, ed., History of McLeod County, 518; Liberty Hall quoted in Illustrated Album of Biography of
Afeeker and McLeod Counties, Minnesota (Chicago: Alden, Cole & Company, 1888), 548; St. Paul Daily Globe,
August 25, 1884. His widow, Ellen, remained in the house until her death in 1915.
9 Curtiss - Wedge, ed., History of McLeod County, 525; 374 -375. Pendergast would be become Merrill's uncle
following his marriage in 1886.
10 Hutchinson Leader, June 21, 1886.
9 o),
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National Register of Historic Places Continuation Sheet
Section number. 8 oaoe:4
Name of Property: Merrill, Harry, House
County and State: McLeod County, MN
Name of Multiple Property Listing (If applicable)
Ellen Pendergast Harrington continued to live here until her death in 1915; so new rooms were added
on the north side of the house for the young couple. These rooms were later removed. The Merrills used
the home for school functions, and often took in students who worked for room and board."
Merrill had a substantial impact on his adopted hometown, holding the post of superintendent for thirty-
three years. As was the usual practice, he continued to teach classes while serving in the administrative
position. His influence is measured by traditional standards of education. When he arrived in 1882, the
town of some 700 citizens had 150 enrolled pupils and three teachers. On his retirement, there were 800
students and twenty -eight teachers. Three school buildings were erected during his years, including a new
high school that opened in 1912 and was named after the superintendent."
Merrill came at a crucial time, as the city's schools responded to new state educational initiatives.
Although the first high school in the state opened in 1852, there were only thirty-nine in all of Minnesota
in 1882 when Hutchinson opened its secondary school and Merrill began his tenure in Hutchinson."
Especially in a farm - oriented community, Merrill's most important task might have been to get students to
attend. In 1885, the state adopted mandatory attendance through age eighteen, but with a major exemption
for young people needed to work on farms. According to reminiscences from students, he often paid visits
to parents to persuade them to leave their child in school. Assessing his impact on the school system,
George Afton, state inspector of high schools for more than twenty years, noted,
Hutchinson is somewhat distinctive for the large enrollment in the high school as compared with the
whole number of pupils in the school system. Considerable of this is due to the fact that the community
has been educated against taking children out of school in the seventh and eighth grades, and to the
attraction a good high school has for children from the country, but credit must be given, too, to the
personality of the superintendent.
This might be reflected in a statistic from 1912, when a Minnesota survey showed that McLeod County
was the only one outside of Ramsey and Hennepin to send more than eighteen students to universities and
colleges per 10,000 inhabitants.
" His son remembered, "The student generally began in their freshman year and stayed there through his senior
year." "Remarks regarding his Father," Lewis Merrill, transcript of interview with Daniel Jenson, 1958, Harrington-
Merrill Papers, Minnesota Historical Society.
12 The Merrill School suffered a fire in 1975 and was subsequently demolished. Hutchinson Leader, June 13,
1975.
" Curtiss- Wedge, ed., History of McLeod County, 374. Under an 1881 act, state aid was given to districts that
offered high school classes. Hutchinson was one of the first to qualify.
14 Minneapolis Sunday Tribune, June 20, 1913.
NPS Form 10 -900 -a (Rev. 0112009) OMB No. 1024-0018 (Expires 513112012)
United States Department of the Interior
National Park Service
National Register of Historic Places Continuation Sheet
Section number. 8 oaae 5
Name of Property: Merrill, Harry, House
County and State: McLeod County, MN
Name of Multiple Property Listing (If applicable)
In 1878, Minnesota enacted its first law providing state funds for each high school that maintained a
minimum course of study. Of course, that carrot opened the doors for educators to take a greater interest
in establishing that "minimum course of study." Modes of education expanded, notably in domestic
science, agriculture, physical education, and industrial arts classes. These programs were encouraged by
the state, and Hutchinson was an early adopter, especially notable in a rural community. An article in the
Minneapolis Tribune noted, "Merrill guided the school through its evolution from the three `R' stage into
an institution wherein every stage of life is considered.... When manual training courses began to elbow
their way into school curricula, he was ready for them. So with physical education, domestic science,
agriculture." 15
After the state authorized vocational training through the Putnam Act of 1909 and the Benson -Lee Act
of 1911, Merrill began agriculture, manual training, and domestic classes in Hutchinson. Comments from
former students suggest that he was not just an administrator, but remained closely involved in the details
of course instruction. He insisted on practical education, and his methods were referred to as "Harry
Merrill's way." For example, he was "adverse to cluttering up the domestic science department with a lot
of equipment such as was unknown in the homes of the children of Hutchinson." Rather than sew outfits
from fashion magazines, young women learned patching and darning skills. The school system also began
a commercial program in 1913, offering classes in shorthand, bookkeeping, typewriting, and
salesmanship.
His influence extended beyond Hutchinson through the teachers trained at the Hutchinson Normal
School. Although Minnesota began a teacher training program in 1894, it remained relatively low -key
until 1909, when the state superintendent issued guidelines that exempted its graduates from teachers'
examination. Minnesota's program was "planned to train students directly for the country school
experience" and required "training centers located and organized to most effectively serve the state." At
its peak, in 1924, ninety-six departments had been established in sixty-five counties across the state.n
The students were typically eighteen to twenty-one-year-old women who had grown up in rural
communities or on a farm. is The curriculum was a mix of instruction and practice teaching. A state report
described the duties of the department:
is Minneapolis Tribune, June 6, 1915.
16 Minneapolis Tribune, June 6, 1915; Curtiss - Wedge, ed., History of McLeod County, 374 -75.
11 H. E. Flynn, Inspector of Teacher Training Departments, in State of Minnesota, Department of Education,
Report, Teacher Training Departments in High Schools, 1920 (Saint Paul, Minn.: Department of Education, 1920):
3.
" Minnesota Department of Education. Teacher Training Dept., "Records of Teacher Training Departments, 1920-
1936" folder, Minnesota Historical Society; Dodge County Republican, October 14, 1920.
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United States Department of the Interior
National Park Service
National Register of Historic Places Continuation Sheet
Section number: 6 oa0e
Name of Property: Merrill, Harry, House
County and State: McLeod County, MN
Name of Multiple Property Listing (If applicable)
The training teacher is expected to teach physiology, school management, rural sociology, both
special and general method, to supervise and organize practice teaching, either in the grades or a
demonstration school, to give her students an insight into rural life and its needs, and to inspire them
with enthusiasm for teaching in the country, to visit former graduates and confer with them on their
work; and to conduct an information bureau for the rural teachers for miles around."
The teacher's responsibility went well beyond simple classroom instruction, as described, "She is also
expected to participate in the affairs of the school in which the department is located, write papers for the
country teachers' institute, speak at farmers' clubs, and attend rural life conferences." In addition, "The
training teacher can be relied upon to cooperate fully in promoting, under guidance of proper authority,
garden and canning club work, Red Cross activities, thrift work clubs, conservation measures. "2o
There were few professions open to a woman living in rural Minnesota, and this program was especially
attractive since it did not require (in fact, discouraged) relocation to the city. Indeed, one observer noted
the popularity of the state program "because they permit girls to receive training who could otherwise
have none. "n
Beginning in 1912 Merrill initiated a Normal School in association with the high school — the only
such school in McLeod County, and for more than two decades, many of its graduates staffed rural
schools in the surrounding area .21
A measure of Merrill's influence on education is seen in the respect that he had within the profession,
evidenced by his time as president of the Minnesota Education Association in 191415. Following his
rfirement in 1915, he worked with the Teachers Retirement Fund, a program begun during his tenure as
president.
19 Lotus D. Coffman, Teacher Training Departments in Minnesota High Schools (New York: General Education
Board, 1920), 20.
° Ibid., 10.
2' Lotus D. Coffman, Teacher Training Departments in Minnesota High Schools, 75; also see Liberty Hyde Bailey,
"Women's Place in the Scheme of Agricultural Education" in The Cornell Reading- Courses: Lessonfor the Farm
Home 2 (April 1, 1913).
22 Hutchinson Leader, August 23, 1912, May 15, 1915; H. E. Flynn, Minnesota Department of Education, Report,
Teacher 7Yaining Departments in High Schools, 1920, 3; also, Minnesota Department of Education, Statistical
Tables Relating to Teacher Training Departments in High Schools (Saint Paul, Minn.: Department of Education,
1920), 10 -24.
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Section number. 8 oaa , 7
Name of Property: Merrill, Harry, House
County and State: McLeod County, MN
Name of Multiple Property Listing (If applicable)
For all the professional advancement made under Merrill, former students most often remembered him
as a role model, beginning an honor system in the high school, and introducing Boy Scouts to town in
1911. A local historian noted, "From nearly every home in the locality, children have come to him for
instruction, and some of the best known and most successful men in the state, and some of its most useful
and admired women, have gone out from this school.s
The Minneapolis Journal, reporting on his reception honoring his thirty-three years of service, noted,
"Mr. Merrill is in reality what he is sometimes termed, the foster parent of the town." The room was filled
with "prosperous appearing businessmen, distinguished looking physicians and attomeys, college
professors and men and women from all vocations. [All] there to pay their respects to 'teacher. 11,24 At the
end of the next school year, when he retired, the Hutchinson newspaper was just as generous, stating that
Merrill was "rich in the love and gratitude of the community," and that "he will retire with the well wishes
of every man, woman, and child in the community.i 8
Merrill was also a civic leader. In later years, he wrote, "With me in going to Hutchinson, I took along
the New England idea that the place where I was to teach school was to be home for me. I never could see
why the school superintendent should not take root in a community and make it his home just as well as
the banker, the lawyer, the doctor, the grocer, and the plumber." To that end, he served in numerous posts,
including president of the Electric Light Company and president of the Commercial Club. As a politician,
he held the post of city councilor for several years, but was defeated in his only run for the state
legislature. Merrill and his wife, Martha, were elected as members of the city's first library board in 1901.
During his tenure, he served on the committee that acquired funds from Andrew Carnegie for a library
building, completed in 1904.
Merrill's avocation was farming. His son, Lewis, remembered, "Father always had a large garden." He
also recalled, "In Maine, everyone had a big orchard, so he started putting in apple trees on the north
slope of our place until he had a sizeable orchard." Harry also owned a small farm, located just north of
Hutchinson, where he raised prize chickens. His personal interest, as was often the case, found its way
into the schoolroom. One writer noted that Merrill's home garden "had no little to do with the success of
the agricultural department of the Hutchinson high school, a department said to have more students yearly
" Curtiss - Wedge, ed., History of,VcLeod County, 525 -526.
24 Minneapolis Journal, November 29, 1914.
25 Hutchinson Leader, June 5, 1915.
26 Hutchinson Leader, July 5, 1932; Minneapolis Sunday Tribune, June 20, 1913; Minneapolis Tribune, June 6,
1915. Merrill was subject of several stories in the Tribune, encouraged by the city editor, Harry Wakefield, a former
student.
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United States Department of the Interior
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Section number. 8 oaawil
Name of Property: Merrill, Harry, House
County and State: McLeod County, MN
Name of Multiple Property Listing (If applicable)
than any other of its kind in the state.... [Merrill] could see the connection between spelling `botinney'
and weeding the garden. ""
Harry Merrill died in 1932, followed by his wife, Martha, in 1945. On his death, the Hutchinson Leader
declared, "[His passing] removes one who probably exerted more profound influence upon the
community than any other one person.
Subsequent History
Harry and Martha's son, Lewis, born in October 1887, was the next owner of the house. Following in
his grandfather's footsteps, he earned a degree as a civil engineer and subsequently worked for the
Milwaukee Road and the Luce Line. Lewis served as both Hutchinson city engineer and McLeod County
surveyor, also working with nearby communities as a consulting engineer. His engineering career took a
brief break in 1940, when he was appointed Minnesota Game and Fish Commissioner by Governor
Harold Stassen. He died in 1970.
The house fell into disrepair, and in 2002, a fire destroyed the kitchen wing and severely damaged the
interior of the rest of the house. The property was acquired by the City of Hutchinson late in 2003 through
the tax forfeiture process. Managed through the city's park system, a local committee supervises its
upkeep and interpretation.
Conclusion
Few people have had the impact that Harry Merrill had on Hutchinson — a fact that was said over and
over by his contemporaries. Entrusted, through marriage, with one of the county's oldest homes, Merrill
and his wife made changes that transformed the house from the Greek Revival home of Lewis Harrington
into the late nineteenth century style of residence as it appears today. On the spacious grounds, they
planted trees and maintained a garden. More importantly for Merrill's vocation, he lived across the street
from the city's public schools, including the 1912 high school that was named after him. That building is
no longer extant — indeed, no school buildings remain from Merrill's years of service. His home reflects
his educational career and his personal interests, and so is eligible for the National Register of Historic
Places as locally significant under Criterion B.
27 Lewis Merrill, transcript of interview with Daniel Jenson, 1958, Harrington - Merrill Papers, Minnesota
Historical Society.
' ' x Hutchinson Leader, July 5, 1932.
29 Hutchinson Leader, December 12, 1960.
9(�)
NPS Forth 10 -900 -a (Rev. 01/2009) OMB No. 1024-0018 (Expires 513l/2012)
United States Department of the Interior
National Park Service
National Register of Historic Places Continuation Sheet
Section number. Additional Documentation oaoe� 1
Name of Property: Merrill, Harry, House
County and State: McLeod County, MN
Name of Multiple Property Listing (If applicable)
PHOTOGRAPHS:
Name of Property: Harry Merrill House
City or Vicinity: Hutchinson
County: McLeod County
State: MN
Name of Photographer: Daniel J. Hoisington
Date of Photographs: October 2011
Location of Original Digital Files: 122 Demont Avenue E, Little Canada, Minnesota
Photo #1 (MN McLeod County_Harry Merrill House _0001)
House and carriage house, south elevations, camera facing northeast.
Photo #2 (MN_ McLeod County_ Harry Merrill House _0002)
South elevation (left) and east facade, camera facing northwest.
Photo #3 (MN_ McLeod County_ Harry Merrill House _0003)
North elevation (right) and east facade, camera facing south southwest.
Photo #4 (MN_ McLeod County_ Harry Merrill House _0004)
North elevation (left), camera facing southeast.
Photo #5 (MN_ McLeod County_ Harry Merrill House _0005)
West elevation (left) and south facade, camera facing north northeast.
Photo #6 (MN McLeod County_ Harry Merrill House _0006)
Interior, first floor stairs, camera facing northwest.
Photo #7 (MN_ McLeod County_ Harry Merrill House _0007)
Carriage house, west elevation (left), camera facing northeast.
Photo #8 (MN_ McLeod County_ Harry Merrill House _0008)
Carriage house, north elevation (right), camera facing southwest.
Photo #9 (MN_ McLeod County_ Harry Merrill House _0009)
Barn, stone foundation, camera facing southwest.
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The following are the most frequently asked National Register questions. The answers are brief
and are intended to address a wide range of questions. You may direct more specific questions
to the State Historic Preservation Office.
NATIONAL REGISTER GENERAL PROGRAM QUESTIONS:
What does it mean to me to have my property listed in the National Register?
It means that your property has been documented and evaluated according to federal
standards and listed in the National Register because it is significant in American history,
architecture, archaeology, engineering or culture.
When my property is listed in the National Register, is it preserved forever?
Listing a property gives it recognition and may change the way people or communities view
historic properties. The National Register is sometimes criticized because it does not bring
greater protection. Listing does not interfere with an owner's right to alter, or dispose of their
property if they use their own money.
The Preservation Office encourages owners of historic properties to contact the office if they
have questions about changes they are thinking of making to their property. Staff would like to
work with them so that the changes respect the historic character of the property.
Does listing in the National Register protect my property during Federal or State projects?
Projects undertaken, funded, licensed, or permitted by Federal agencies are reviewed by the
Preservation Office to determine if they will affect properties which are listed in the National
Register or eligible for listing in the National Register. The Preservation Office also reviews
projects undertaken, funded or licensed by State departments and agencies which may affect a
property which is listed in the National Register. It is the responsibility of the Federal or State
agencies to notify the Preservation Office of proposed projects. Ways are then discussed to
protect the property or mitigate the effects of the project on it.
Is additional maintenance required once a property is listed in the National Register?
No. The property owner may maintain the property as they choose following local requirements.
Am I required to open my property to the public when it is listed in the National Register?
me
CHANGES TO NATIONAL REGISTER PROPERTIES:
Are covenants put on the deed when the property is listed in the National Register?
No
9 (k)
Can 1 request to have my property removed from the National Register?
Properties are removed from the National Register only if they lose the qualities they had at the
time of listing. Properties have been removed if they have been destroyed by fire or storms, or
have been substantially altered. Properties are automatically removed from the Register if they
have been moved.
Can I demolish my property if it's listed in the National Register?
Yes, however, the rules of the Minnesota Environmental Quality Board (EQB) require the
responsible governmental unit (RGU) to complete an Environmental Assessment Worksheet
(EAW) before a property, which is listed in the National Register is destroyed. For further
information contact the EQB at 651 - 201 -2477 or online at www.egb.state.mn.us.
THE NATIONAL REGISTER AND FINANCES:
Can my property be sold? Can it be given to my heirs?
Yes. It is not required that the Preservation Office be notified when National Register property
is sold, purchased, or inherited.
Are my property taxes reduced if my property is listed in the National Register?
There is no property tax relief for National Register properties in Minnesota. While some states
have such programs, Minnesota does not.
Do I get a tax credit if I fix up my property?
A property owner can apply for a 20% tax credit on their federal income tax if they rehabilitate a
property, which is listed in the National Register and is income producing (commercial or
rental). It is required that the rehabilitation follow the Secretary of the Interior's Standards for
Rehabilitation. Contact the Preservation Office for more information. Rehabilitation of a private,
owner occupied residence does not qualify for tax credits. Information on the federal tax credit
is available online at: http: / /www.nps.gov /history /hps /tps/tax
The Minnesota Historic Structure Rehabilitation Tax Credit offers a 20% state tax credit for
qualified historic rehabilitations, and must be used in conjunction with the existing federal
rehabilitation tax credit. Information on the state tax credit is available online at:
http //www mnhs org /shoo grants/ mnhistoricstructurerehabilitationstatetaxcredit .htm
Am I automatically entitled to grants if my property is listed?
Federal grants are currently unavailable. If federal funding levels increase, and grants are once
again available, only National Register listed properties will be eligible to apply.
Non - profit organizations and local units of government can apply for State Grants. Here again,
properties must be listed in the National Register to be eligible. Information on state Grants is
available at: http: / /www.mnhs.org /shoo /grants Sometimes grants can be available at the local
level. It is important to check with your local housing assistance programs to inquire if funds are
available.
r) C k)
Are low interest loans or mortgages available if my property is listed?
The Preservation Office does not manage a low interest loan or mortgage program. It is
important to check with local housing assistance programs or financial institutions to determine
if low interest financial assistance is available.
THE NATIONAL REGISTER AND GOVERNMENT:
If a property or a historic district is listed in the National Register, does this require the local
government in which the property or district is located to form a Heritage Preservation
Commission (HPC)?
No. The decision to create an ordinance which would establish a preservation commission rests
entirely with the local government and its residents.
If my property is listed in the Register are there provisions in building codes which affect my
property?
A property listed in the National Register is not exempt from state and local building codes. The
local building inspector may allow some variance for significant historic building features that do
not meet modern building codes provided the features do not pose a health or safety hazard.
Interpretation is at the discretion of the local building official.
How does the American with Disabilities Act affect National Register properties?
If a National Register property is open to the public, ADA calls for the building to meet basic
levels of accessibility for people with disabilities. While the law requires the removal of certain
barriers, it does have special provisions for historic structures where changes would destroy a
building's significant historic features.
State Historic Preservation Office
Minnesota Historical Society
345 Kellogg Boulevard West
St. Paul, Minnesota 55102 -1906
651 - 259 -3450
November 2004; June 2005; November 13, 2009; August 13, 2010; April 11, 2011
Guidance for certain types of projects Chapter
amphibians and birds; extent of past disturbance. It may be help-
ful to display this information in maps or sketches.
The changes in the stream bed and flow conditions due to the
projects must be discussed including estimates of the conse-
quences for flora and fauna.
■ 12. Include a detailed explanation of how and when excavation
will be done; where the spoils will be deposited; measures to be
taken to protect the rest of the stream from sedimentation during
construction; and measures to stabilize the new channel and
spoils to prevent erosion after construction.
■ 14. If the stream is surrounded by designated shoreland, flood
plain, wild or scenic river zones, discuss the project compatibility
with the requirements of applicable zoning codes.
■ 16. Generally, the response to this item should be covered by
the response to item 12. If the excavation acreage and cubic
yardage were not previously given, present that information here.
Wetlands and protected waters
Subpart 27. A great variety of project types may require review
under this mandatory category, so giving specific guidance is
difficult. If the project fits under another mandatory category,
regardless of whether the project exceeds that threshold, any
guidance given for that category should also be considered.
With respect to impacts on wetlands and protected waters, par-
ticular attention should be given to items 11 and 12:
■ 11. A description of the existing wetland or water body should
be given including the types and distribution of vegetation. Ani-
mal life known to frequent the site should be indicated. A
description of the wetland or water body after the project should
be given. Estimates of the effects on plant and animal communi-
ties must he given; DNR area wildlife personnel may be able to
help in this assessment. If compensatory creation or restoration of
other wetlands will be done to mitigate the overall impact of the
project, this may be described here or at item 31.
■ 12. Describe in detail the physical changes to be made in the
wetland or water body, including timing of work; methods of
work; volumes, composition and placement of excavated materi-
als or fill materials; and mitigation measures to prevent erosion
and sedimentation.
Animal feedlots
A special customized EAW form that applies only to animal feed-
lots was developed by the EQB in 1999. This customized form
should be filled out in preparing feedlot EAWs. Forms and guid-
ance are available at the EQB homepage of the Minnesota
Planning website (www.mnplan.state.mn.us), from the EQB staff,
the Pollution Control Agency and many county feedlot officers.
The Mandatory EAW thresholds and other aspects of feedlot
environmental review rules was amended effective October 11,
1999. For more information go to the EQB website homepage.
Subpart 29. The proposer is advised to consult the PCA Metropoli-
tan, North or South Planning units or the county feedlot officer for
guidance prior to initiating work on the EAW.
Natural areas
Subpart 30. If the DNR is the RGU for the project the proposer
should consult with the DNR Environmental Review and Assis-
tance Unit staff for guidance before initiating work on the EAW.
One of the primary concerns about a project reviewed under this
mandatory category will be its compatibility with the manage-
ment plan for the natural area being affected. This issue should
be addressed in detail under item 27.
Historical places
Subpart 31. Many EAW questions will not be pertinent to the
review of property on the National Register of Historic Places; for
those, simply indicate "not applicable." Give attention to the
following items:
■1to9.
■ 10 and 11. Answered if the demolition work will disturb any
vegetated areas around the property.
■ 13a, Answer if wells will he abandoned.
■ 16. Answer if grading or other erosion - causing activities will
occur.
■ 20. Address the disposal of demolition debris. Also discuss any
storage tanks or wastes at the site which will require special
handling for removal and disposal, including asbestos.
■ 24. Discuss demolition noise and dust, and their mitigation.
IN 25a. This item deals with impacts on historical or architectural
resources, and should describe historical or architectural property
values, including any factors which led torts being placed on the
National Register. Information should be obtained from the Min-
nesota State Historical Society and any local historic preservation
organizations.
The response should also explain any measures to be taken to
preserve these values if the property is demolished, such as re-
moving portion for preservation, photographing or documenting.
It is appropriate here to explain any alternatives to demolition
also considered, such as restoration, reuses for another purpose
or sale to another owner who would have preserved the property:
this information can otherwise be presented at item 31.
Bnrdranarental Quality Board
19
vv EiA `)��>
C
Hutchinson City Center
111 Hassan Street SE
Hutchinson, MN 55350 -2522
320 - 587- 5151Fax 320 - 234-4240
May 10, 2012
State Review Board
State Historic Preservation Office
345 Kellogg Blvd. West
Saint Paul, MN 55102 -1906
Dear State Review Board Members,
On behalf of the Hutchinson City Council, I wanted to express our gratitude that the Harry Merrill House is being considered
for nomination to the National Register of Historic Places. As the oldest structure in the city and the only structure in the
city to survive the Dakota War of 1862, the Harry Merrill House, better known locally as the Harrington - Merrill House, is a
significant link to the community's founders and early history.
Preservation of the house is the cornerstone of our community's local historic preservation initiative. This initiative began
in earnest in 1999 with the formation of Historic Hutchinson, a volunteer based local non - profit whose mission is to help
restore, preserve and protect the living and structural history and the spirit of the Hutchinson area and to showcase these
assets now and for the future. The City became a more active participant in historic preservation when it acquired the Harry
Merrill House in 2003. Since then local historic preservation efforts have been an ongoing partnership between the City,
Historic Hutchinson, community volunteers and donors. In addition, the MN Historical Society and State Historic
Preservation Office have been invaluable resources.
Our historic preservation effort took another step forward in 2011 when the City purchased our local historic Episcopal
Church adjacent to City Hall in downtown Hutchinson. Built in 1892, the church is the oldest church in Hutchinson and
retains much of its original look and interior. However, since the church had been vacant for several years and was on the
market for sale its future preservation was uncertain. With its purchase by the City the property's preservation will be
made possible through a community partnership similar to that associated with the Harry Merrill House.
The Hutchinson City Council expressed their continued support of our local historic preservation efforts when they voted
unanimously at our May 8, 2012, council meeting to affirm their support to seek National Register of Historic Places
designation for the Harry Merrill House. We believe that its history, architecture, construction and link to Harry Merrill and
the community's education history make it well qualified for inclusion to the National Register. We thank you for your
consideration and ask for your support as we continue our efforts to preserve and share our local history for the benefit of
our current and future generations.
Sincerely,
Mayor Steve Cook
City of Hutchinson
Printed on recycled paper -
� -) LI,>
Hutchins Area Health Car
ffntcloizisnrl ca n nullity Hospital
IW Burns Manor,\ursing Howe • Dassel.Nedical Center
Iq*-W 1095 Highway 15 Smith Hutchinson, MN 55350 (320) 234 -5000
May 22, 2011
City Council Members
City of Hutchinson
111 Hassan St SE
Hutchinson, MN 55350
Re: Hutchinson Health Care
Board /CEO Letter pursuant to Lease regarding Events of Default
Dear Council Members:
On behalf of the Board of Directors of Hutchinson Health Care, a Minnesota nonprofit
corporation doing business as Hutchinson Area Health Care ( "HAHC"), we hereby state
that nothing has come to our attention to indicate that an Event of Default (as defined in
that certain Lease and Agreement between the City of Hutchinson and Hutchinson
Health Care dated December 31, 2007 (the "Lease') has occurred that has not been
cured pursuant to Section 20.1 of the Lease.
Yours very truly,
Sever , . Kn tson
Chair of Board,
Hutchinson Health Care
Steven Mulder, MD
Chief Executive Officer
Hutchinson Health Care
� L�
Hutchinson Health Care
Hutchinson, MN
has been Accredited by
The Joint Commission
Which has surveyed this organization and found it to meet the requirements for the
Hospital Accreditation Program
November 23, 2011
Accreditation is customarily valid for up to 36 months.
y14_ Organization ID #: 2199
u
Isabel V. Hoverman, MD, MACP Print /Reprint Date: 02 /14/12 Mark R Chassin. MD, FACP. MPP. MPH
Chair, Board of Commissioners President
The joint Commission is an independent, not -for- profit, national body that oversees the safety and quality of health care and
other services provided in accredited organizations. Information about accredited organizations may be provided directly to
The joint Commission at 1 -900- 994 -6610. Information regarding accreditation and the accreditation performance of individual
organizations can be obtained through The joint Commission's web site at www.jointcommission.org.
This reproduction of the original accreditation certificate has been Issued for use in regulatorylpayer agency verification of
accreditation by The Joint Commission. Please consult Quality Check on The Joint Commission's website to confirm the
organization's current accreditation status and for a listing of the organization's locations of care.
gL9-)
HUTCHINSON AREA HEALTH CARE
2011 Annual Standard Report to City of Hutchinson
In accordance with the terms of the Lease and Agreement between the City of Hutchinson
and Hutchinson Health Care dated December 31, 2007 (the "Lease "), and the Amended and
Restated Bylaws of Hutchinson Health Care effective the same date (the 'Bylaws "), Hutchinson
Health Care d/b /a Hutchinson Area Health Care (the "Hospital') hereby reports and certifies as
follows:
1. Compliance with Operating Parameters (see Bylaws, Exhibit A):
Section A
(1) Maximum Annual Debt Coverage Ratio of at least 1.3 times
2011 Performance: 3.68 times
The Hospital has ® satisfied / ❑ not satisfied this parameter.
(2) Cash to Debt Rati0 of at least 50 percent
2011 Performance: 164 percent
The Hospital has ® satisfied / ❑ not satisfied this parameter.
(3) Days Cash on Hand of 60 days
2011 Performance: 162 days
The Hospital has ® satisfied / ❑ not satisfied this parameter.
"Net Revenues for a Fiscal Year divided by the Maximum Annual Principal and Interest Requirement due in future fiscal years.
The ratio is to be computed based on this corporation's audited financial statements. For any computation that requires reference
to one or more Fiscal Years prior to the effective date of the Lease Agreement, the ratio is to be computed using the Net
Revenues and Maximum Principal and Interest Requirement from the applicable Fiscal Year audited financial statements of the
City enterprise Hutchinson Area Health Care."
' "For any Fiscal Year, shall mean the ratio of (1) Unrestricted Liquid Funds of the corporation to(2) the Long-Term Debt less
cash or investments restricted under any Indenture (that has been excluded from Unrestricted Liquid Funds) of the corporation,
al I as shown in the audited financial statements of the corporation for any Fiscal Yew."
t "[Tlhe result of dividing the Unrestricted Liquid Funds of the corporation by daily operating expenses. Daily operating
expenses is computed by dividing Total Operating Expenses less depreciation and amortization expense for such Fiscal Year by
the number of days in that Fiscal Year:'
914
(4) Operating Margin" of at least 1.5 percent in at least I of the last 2 Fiscal
Years
2011 Performance: 4.8 percent
Prior Year's Performance (2010): 1.8 percent
The Hospital has ® satisfied / ❑ not satisfied this parameter.
Section B
(1) Maximum Annual Debt Coverage Ratio of at least 1.15 times in at least
of the last 3 Fiscal Years
2011 Performance: 3.68 times
Prior Year's Performance (2010): 2.74 times
Next Prior Year's Performance (2009): 3.34 times
The Hospital has ® satisfied / ❑ not satisfied this parameter.
(2) Cash to Debt Ratio of at least 30 percent
2011 Performance: 164 percent
The Hospital has ® satisfied / ❑ not satisfied this parameter.
(3) Days Cash on Hand of 45 days
2011 Performance: 162 days
The Hospital has ® satisfied / ❑ not satisfied this parameter.
(4) Operating Margin of at Least 1.5 percent in at least 1 of the last 3 Fiscal
Years
2011 Performance: 4.8 percent
Prior Year's Performance (2010): 1.8 percent
Next Prior Year's Performance (2009): 4.8 percent
The Hospital has ® satisfied / ❑ not satisfied this parameter.
"The sum of Total Operating Revenues less Total Operating Expenses divided by Total Operating Revenues for a Fiscal Year.
The ratio is to be computed based on this corporation's audited financial statements. For the two Fiscal Years immediately after
the effective date of the Lease Agreement, the prior year(s) ratio is to be computed using the Total Operating Revenues and Total
Operating Expenses from the applicable Fiscal Year audited financial statements of Hutchinson Area Health Care."
' "Each 12 month period ending on the date specified in the Bylaws of this corporation. Currently, the fiscal year ends on
December 31:'
LO)
II. Compliance with Lease Reporting Requirements (see Section 18.13 of Lease):
A. Checklist of documentation to be delivered to the City:
(1) 2011 audited financial statements:
❑ Attached ® E- mailed 04/26/2012 to Jeremy Carter
(2) Proof of continued health care accreditation(s):
2011 -14 Certificate of Joint Commission Accreditation:
Bums Manor Nursing Home Licensing and Certification
® Attached ❑ Delivered _/ —/ _
(3) Board/CEO letter regarding Events of Default:
® Attached ❑ Delivered —/ _/ _
(4) Documents provided to and from Moody's, Standard & Poor's, and like
agencies evaluating the financial and operating performance of the
Hospital or the Health Care System:
❑Attached ❑ Delivered / _/ _ ® Not applicable for 2011
tb ua3079662 01
9to-)
Hutchinson Area Health Care
Report to the Community
Hutchinson City Council
May 22, 2012
Hutchinson City Council
May 22, 2012
2011 Audited Financial Results
Clean Opinion
Performance Parameters
Hospital —
Joint Commission Accreditation
Parameter
Cash to Debt
Operating Margin
Days Cash on Hand
Debt Coverage
A_ B 2009 2010 2011
Actual Actual Actual
50% 30% 106 140% 164%
1.5% 1.5% 4.8% 1.8% 4.8%
(1 of 2 yrs) (1 of 3 yrs)
60 45 127 150 162
1.30 1.15 3.34 2.74 3.68
(1 of 3 yrs)
Hutchinson '.
VW Health Care
FY2010
j FY2011
2010 Ye at a Glance
Total admissions, including newborns
2
2,762
Inpatient surgeries
547
i 509
Same Day Center
2
2,468
ER visits
7
8
Radiology procedures
21,617
! 22,471
Mental Health, outpatient visits
17
17,201
Contributing to the Community
Community Benefit: Total: $4.709 Million
Medicaid underpayment
*Uncompensated Care
•Support Groups
*Lectures, Presentations
*Ambulance Service
*Meals on Wheels
*Donations
*Disaster Preparedness
*Students
•Use of Space
'1
f
r
HHC Hospital Auxiliary
• Junior Volunteers
OM,+. y
En
I
• Dr. Jasmir Virk - Psychiatry
• Dr. Josh Knudtson — General surgery
• Dr. Emily Zoulek — oB /Gyn
• Dr. Michael Remucal — General Surgery
• Dr. Eric Poulin — Family Practice
• Dr. Keegan Maxwell — Urology
• Dr. Michael Peters - ENT
Senior Care Update
• Harmony River Living Center
-- Opened January 2012
-- 95% occupancy
-- Assessing opportunities for phase 11
2012 - A BIG YEAR
HHC /HMC Integration
• New electronic record
implementation (Excellian)
Oakland Cemetery
City of Hutchinson Public Works
1400 Adams St SE, Hutchinson, MN 55350
Phone 320 - 234 -4455 / Fax 320 - 234 -5644
www.ei.hutchinson.mn.us
May 22, 2012
To: Honorable Mayor and City Council members
From: John Olson, Public Works Manager
Subject: City Code Section §94.45 Cemetery — Monuments & Markers
To provide a consistent, high - quality customer experience staff recommends amending City Code Section
§94.45. The intent is to clarify ordinance language and provide a method of clearly indicating to customers
the maximum dimensions for memorials, based on the property type.
Maximum dimensions are in place to accommodate future burials of standard size vaults and ongoing
maintenance. Because there are so many property options, staff intends to use a table, along with
photographs, to clearly indicate maximum memorial sizes when property is purchased.
The following categories of properties have unique maximum dimension requirements. Using the existing
ordinance language can be confusing. The proposed amended language clarifies maximum sizes, and provides
staff with options to clearly communicate the requirements. We intend to provide customers with a table
indicating the property type and maximum dimensions. In addition, two copies of photos that indicate
maximum dimensions will be provided to the customer so they can retain one for their records and provide
one to their memorial vendor.
Memorial type
Foundation
Marker
Monument
Height
Single flush marker
40x26
30x16
n/a
n/a
Single flush marker (Cremains)
34x22
24x12
n/a
n/a
Single flush marker (Veteran)
40x26
30x16
n/a
n/a
Double flush marker (8' lot)
58x34
48x24
n/a
n/a
Double flush maker (Veterans -8')
58x34
24x24
n/a
n/a
Double flush marker (9' lot)
68x44
58x34
n/a
n/a
Double flush marker (Veterans —9')
64x34
27x24
n/a
n/a
Single upright cremation interment
40x24
n/a
30x14
48
Columbarium cremation interment
n/a
n/a
12x12
12
Double upright monument (8' lot)
58x34
n/a
48x24
48
Double upright monument (9' lot)
64x44
n/a
5434
48
q«)
PROPOSED LANGUAGE QFI Ei16N5 / ADDITIONS
These are the definitions included earlier in the ordinance:
MARKER. A memorial ofgranite, or other approved material, that does not extend above the surface of the lawn.
MEMORIAL. A monument or marker.
MONUMENT. A memorial ofgranite, or other approved stone, that extends above the surface of the lawn.
94.45 Monuments and Markers; Standards; Permits
(A) Number of memorials monuments allowed. Only one central OF faraily memorial rnenaaaent
shall be allowed on a lot.
(B) Placing of memorials menuments. The memorial menumen shall be placed in the center of the
lot, and in line with existing memorials rnenuments.
(C) Foundations. A44 Fooundations for memorials rr+erwments shall be installed by the company
supplying the memorial menkiment. This company shall also be responsible for and guarantee the
quality and strength of the foundation.
(D) Setting of markers. All markers must be set flush with the ground. Flush markers, in which a
flower vase is an integral part of the marker, are not permitted.
(E) Errors in placing memorials. The Ceity reserves and shall have the right to correct any error that
may be made by its employees or by any company, person or persons in the location or placing of a
memorial in the cemetery.
(F) Size of memorials menaments. The Cemetery shall provide maximum dimensions for
memorials Maximum dimensions shall relate to and depend upon the size of the lot. Generally,
memorials MeRuFnent or their foundations sW4 are not allowed to encroach into the space required
for a standard interment in a standard ^°�; s4e burial vault corresponding to the classification of the
lot•, Memorials shall be placed in line with
existing memorials
(G4 Flash markers.
M.2AIPF i s a"Aimopd o n each let, and FnaFkeFS sha Ret e)(ceed a max s ef 12 i nrhes by 24 i nches.
M(F4 Cement washes required. Cement washes are will required for en all memorials raafkers
arm naerraraents, with a five inches wash being the minimum size.
Fna keFS and h FAaF i EeFS W"' be FeqU te have a ten i Rrh eRd wash and a fiye i RGh s wash.
9(b)
ll(4 Bronze on stone memorials grenite. When '•h rase of bronze aaafke is included as part
of a stone memorial ewagrar+ite slab, all the bronze shall be recessed so as to be flush with the stone
memorial gFanite.
U14:4 Bronze on cement. Bronze naaFkefs placed directly on cement washes or foundations shall
protrude no more than one - quarter inch above the cement, (including letteringl.
iJ]N Permit required.
(1) A permit is will be required to install memorials FRRFkPFS AF Fnen Jme0s. Permits will be
required for each separate memorial stone and must be obtained PUKhased prior to installation. From
time to time, Tthe city will fix and o......time t tim e, revise the permit fee.
(2) Any memorial FA2FkPF OF FAeRumea installed without first obtaining a permit may be
removed at the lot owner's expense "' "^ perm^ is obtain An additieaal Ceharges for equipment,
labor, and storage or other related costs plus an administrative fee, may be assessed to the lot owner in
these cases.
MW Special mMonument and marker areas ^ °� the cemete7 Large Fnenutnents, unusually
shaped, or oversized monuments, personal columbaria, of private mausoleums, or unique markers may
be allowed in areas of the cemetery designed to accommodate them •• heFe a• egUa`e spare May be
puFehased. Each request for special monuments and markers not otherwise complying with regulations
herein shall be reviewed independently with regard to required space and appropriate fit of the
monument or marker on lots designed to accommodate special monuments and markers
ll(AA) Exception areas.
For areas soecificaliv designated for interment of cremains. only one monument is allowed in each lot
However, specific pPo rtions of the cemetery `ert 12 set aside as cremation grave spaces and certain
cremation properties' will be allowed to have upemeFialeF a monument
regardless of the number of remains interred -,wh"* ; said monuments shall not exceed dimensions
provided by the Cemetery. ' ^' ° -` '° ' "` an d 30 "Prhes by 14 inches n
('89 Code, § 2.80) (Ord. 735, passed 4- 11 -86; Am. Ord. 772, passed 6- 22 -88; Am. Ord. 99 -264, passed
10- 12 -99; Am. Ord. 05 -0412, passed 8- 23 -05) Penalty, see § 10.99
9(b)
94.45 Monuments and Markers; Standards; Permits
(A) Number of memorials allowed. Only one central memorial shall be allowed on a lot.
(B) Placing of memorials. The memorial shall be placed in the center of the lot, and in line with
existing memorials.
(C) Foundations. Foundations for memorials shall be installed by the company supplying the
memorial. This company shall also be responsible for and guarantee the quality and strength of the
foundation.
(D) Setting of markers. All markers must be set flush with the ground. Flush markers, in which a
flower vase is an integral part of the marker, are not permitted.
(E) Errors in placing memorials. The City reserves and shall have the right to correct any error that
may be made by its employees or by any company, person or persons in the location or placing of a
memorial in the cemetery.
(F) Size of memorials. The Cemetery shall provide maximum dimensions for memorials. Maximum
dimensions shall relate to and depend upon the size of the lot. Generally, memorials or their
foundations are not allowed to encroach into the space required for a standard interment in a standard
burial vault corresponding to the classification of the lot. Memorials shall be placed in line with existing
memorials.
(G) Cement washes required. Cement washes are required for all memorials, with a five inch wash
being the minimum size.
(H) Bronze on stone memorials. When bronze is included as part of a stone memorial, all bronze
shall be recessed so as to be flush with the stone memorial.
(1) Bronze on cement. Bronze placed directly on cement washes or foundations shall protrude no
more than one- quarter inch above the cement, including lettering.
(J) Permit required.
(1) A permit is required to install memorials. Permits will be required for each separate
memorial and must be obtained prior to installation. From time to time, the city will revise the permit
fee.
(2) Any memorial installed without first obtaining a permit may be removed at the lot owner's
expense. Charges for equipment, labor, storage, or other related costs plus an administrative fee, may
be assessed to the lot owner in these cases.
(K) Special monument and marker areas. Large, unusually shaped, or oversized monuments,
personal columbaria, private mausoleums, or unique markers may be allowed in areas of the cemetery
designed to accommodate them. Each request for special monuments and markers not otherwise
complying with regulations herein shall be reviewed independently with regard to required space and
appropriate fit of the monument or marker on lots designed to accommodate special monuments and
markers.
(L) Exception areas.
For areas specifically designated for interment of cremains, only one monument is allowed in each lot.
However, specific portions of the cemetery set aside as cremation grave spaces and certain cremation
properties will be allowed to have a monument regardless of the number of remains interred; said
monuments shall not exceed dimensions provided by the Cemetery.
('89 Code, § 2.80) (Ord. 735, passed 4- 11 -86; Am. Ord. 772, passed 6- 22 -88; Am. Ord. 99 -264, passed
10- 12 -99; Am. Ord. 05 -0412, passed 8- 23 -05) Penalty, see § 10.99
9(0
Debt Issuance Services
EHLERS
LEADERS IN PUBLIC FINANCE
May 22, 2012
Pre -Sale Report for
$5,035,000 General Obligation
Refunding Bonds, Series 20128
City of Hutchinson, Minnesota
C
=Nwehlers- inc.com
Minnesota phone 651- 697 -8500
Offices also in Wisconsin and Illinois fax 651- 697 -8555
3060 Centre Pointe Drive
Roseville, MN 5511 3 -11 22
�0 &�
Debt Issuance Services
Details of Proposed Debt
Proposed Issues: $5,035,000 General Obligation Refunding Bonds, Series 2012B
Purposes: The purpose of the 2012B Bonds (the Bonds) is to execute a "crossover"
advance refunding of the callable maturities of the following City bond
issues for future interest cost savings:
• $3,230,000 GO Improvement Bonds, Series 2006A
• $2,240,000 GO Sewer Revenue Bonds, Series 2006B
• $2,210,000 GO Water Revenue Bonds, Series 2006C
Interest rates on the four series of bonds to be refunded range from 3.70%
to 4.75 %, whereas the projected refunding rates are 0.60% to 2.10 %. The
refunding is expected to reduce the City's total debt service expense by
approximately $305,941 through Fiscal Year 2021 (bond period ending
February 1, 2022). The net present value benefit of the refunding is
estimated to be equal to 5.4% of the total refunded debt service.
This refunding is considered an advance refunding as the Bonds will be
issued more than 90 days prior to the call date of the obligations being
refunded -which is February 1, 2014. With the proposed crossover
structure, the City will continue to make scheduled debt service payments
on the existing bonds through February 1, 2014 and then cross over to
paying principal and interest on the Series 2012B Bonds.
Authority: The 2012B Bonds are being issued pursuant to Minnesota Statutes,
Chapter 475, 429, and 444. The Bonds will be general obligations of the
City, for which its full faith, credit and taxing powers are pledged.
Funding Source(s): The City expects to pay Bond debt service with the same combination of
special assessments, tax levies, and sewer and water utility revenues as it
uses to fund the existing bond payments.
Risk Factors: The City may yet receive prepaid assessments on the projects funded with
the 2006A bonds, in which case it may need to increase the debt levy to
make up for interest earnings lower than the assessment rate.
Rating: The City's GO Bonds hold an "AA -" credit rating from Standard & Poor' s.
A rating request will be made for this issue.
Bank Qualification: The 2012B Bonds will not be designated as "bank qualified" obligations.
Call Feature: The 2012B Bonds due in 2021 and later will be callable on February 1,
2020 and any date thereafter.
Presale Report
September 13, 2011
Page 2
O b)
Debt Issuance Services
Other The savings achieved through this refunding — as it relates to the Series
Considerations: 2006A Bonds — will be reflected in the City's comprehensive financial
management debt plan, which encompasses all of the City's property tax
levy- supported bond issues. The objective of the debt plan is to limit
increases in the City's cumulative debt levy to approximately 5% per year,
up to a maximum total levy of roughly $2.2 million.
Proposed Debt Issuance Schedule
Pre -Sale Reviews by Council:
Distribute Official Statement:
Conference with Rating Agency:
City Council Meeting to Award Sale of the Bonds
Estimated Closing Date:
May 22, 2012
Week of June 11, 2012
Week of June 18, 2012
June 26, 2012
Week of July 23, 2012
Ehlers Contacts:
Financial Advisors:
Steve Apfelbacher
Bruce Kimmel
(651) 697 -8510
(651) 697 -8572
Bond Analysts:
Diana Lockard
Debbie Holmes
Bond Sale Coordinator: Alicia Aulwes
(651) 697 -8534
(651) 697 -8536
(651) 697 -8523
Presale Report
September 13, 2011
Page 3
vAc
Debt Issuance Services
Resolution No. 14009
Council Member
introduced the following resolution and moved its adoption:
Resolution Providing for the Sale of
$5,035,000 General Obligation Refunding Bonds, Series 20128
A. WHEREAS, the City Council of the City of Hutchinson, Minnesota, has heretofore determined that it
is necessary and expedient to issue the City's $5,035,000 General Obligation Refunding Bonds, Series
2012B (the Bonds); and
B. WHEREAS, the City has retained Ehlers & Associates, Inc., in Roseville, Minnesota ( "Ehlers "), as its
independent financial advisor for the Bonds and is therefore authorized to solicit proposals in
accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9);
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, as
follows:
1. Authorization: Findings The City Council hereby authorizes Ehlers to solicit proposals for the sale
of the Bonds.
2, Meeting; Proposal Opening The City Council shall meet at 5:30 p.m. on June 26, 2012, for the
purpose of considering sealed proposals for and awarding the sale of the Bonds.
3. Official Statement In connection with said sale, the officers or employees of the City are hereby
authorized to cooperate with Ehlers and participate in the preparation of an official statement for the
Bonds and to execute and deliver it on behalf of the City upon its completion.
The motion for the adoption of the foregoing resolution was duly seconded by Council Member
and, after full discussion thereof and upon a vote being taken thereon, the
following Council Members voted in favor thereof:
and the following voted against the same:
Whereupon said resolution was declared duly passed and adopted.
Dated this day of —
Jeremy J. Carter, City Administrator
Steven W. Cook, Mayor
10 (5)
Hutchinson, MN
$5,035,000 G.O. Refunding Bonds, Dated: June 1, 2012
Proposed Crossover Refunding of Series 2006A, 2006B & 2006C
Assuming "AA" Rating, Current Non -B.Q. Market Rates
Total Issue Sources And Uses
Dated 06101120121 Delivered 06/0112012
xover ref of xover ref of xover ref of Issue
Ser 06A 06B 06C Su mmary
Sources Of Funds
Par Amount of Bonds $2,205,000.00 $1,420,000.00 $1,410,00000 $5,035,00000
Total Sources $2,205,000.00 $1,420,000.00 $1,410,000.00 $5,035,000.00
Uses Of Funds
Deposit to Crossover Escrow Fund
2,160,096.86
1,393,039.87
1,382,970.85
4,936,107.58
Costs of Issuance
24,086.40
15,511.42
15,402.18
55,000.00
Total Underwriter's Discount (0.800 %)
17,640.00
11,360.00
11,280.00
40,280.00
Rounding Amount
3,176.74
88.71
346.97
3,612.42
Total Uses
$2,205,000.01 $1,420,000.00 $1,410,000.00 $5,035,000.00
10 xover or Se, OEA. OW 1 Issue Summery 1 5/112012 1 2'.59 PM
TO EHL ERS
LEADERS IN PUBLIC FINANCE
►() 6-
Hutchinson, MN
$5,035,000 G.O. Refunding Bonds, Dated: June 1, 2012
Proposed Crossover Refunding of Series 2006A, 2006B & 2006C
Assuming "AX Rating, Current Non -B.Q. Market Rates
Debt Service Schedule
Date Principal Coupon Interest Total P +I Fiscal Total
06/0112012
-
-
-
-
02/01/2013
-
-
43,306.67
43,30667
43,306.67
08/01/2013
-
-
32,480.00
32,480.00
02/01/2014
-
-
32,480.00
32,48000
64,960.00
0 &01/2014
-
-
32,48000
32,480.00
02101/2015
590,000.00
0.600%
32,480.00
622,480.00
654,960.00
0 9/01!2015
-
-
30,710.00
30,710.00
-
02/01/2016
780,000.00
0.850°/
30,710.00
810,710.00
841,42000
08/01/2016
-
-
27,395.00
27,395.00
-
02!01/2017
765,000.00
1.050%
27,395.00
792,395.00
819,790.00
08/01/2017
-
-
23,378.75
23,378.75
-
02/01/2018
760,000.00
1.250%
23,378.75
783,378.75
806,757.50
0 9/01/2018
-
-
18,628.75
18,628.75
-
02/01/2019
720,000.00
1.450%
18,628.75
738,628.75
757,257.50
08/01/2019
-
-
13,408.75
13,408.75
-
02/01/2020
580,000.00
1.700%
13,408.75
593,408.75
606,817.50
08/01/2020
-
-
8,478.75
8,478.75
-
02/01/2021
455,000.00
1.950%
8,478.75
463,478.75
47195250
0 8/01/2021
-
-
4,042.50
4,042.50
-
02!01/2022
385,000.00
2.100%
4,042.50
389,042.50
393,085.00
Total 55,035,000.00 - S425,311.67 $5,460,311.67 -
Yield Statistics
Bond Year Dollars
Average Life
Average Coupon
Net Interest Cost (NIC)
True Interest Cost (TIC)
Bond Yield for Arbitrage Purposes
All Inclusive Cost (AIC)
$29,221,67
5.804 Years
1.4554668%
1.5933098%
1.5938744%
1.4488187%
1.7943052%
IRS Form 8038
Net Interest Cost 1.4554668%
Weighted Average Matunty _.. _ 5.804 Years
10xmwof SerosA,CEB. I Issue Summary 1 511@0121 2,59PM
EHL_ERS
IEAUERS IN PUBLIC FINANCE
`o C��
Hutchinson, MN
$5,035,000 G.O. Refunding Bonds, Dated: June 1, 2012
Proposed Crossover Refunding of Series 2006A, 2006B & 2006C
Assuming "AA" Rating, Current Non -B.Q. Market Rates
Debt Service Comparison
Total $5,460,311.67 (4,953,266.67) 55,157,934.59 $5,661,367.17 $5,967,308.39 5305,941.22
PV Analysis Summary (Net to Net)
Gross PV Debt Service Savings. ... ,..._
Net PV Cashnow Savings @ 1.449 %(Bond Yield).....
Contingency or Rounding Amount..
Net Present Value Benefit
Net PV Benefit / $5,207,483.47 PV Refunded Debt Service
Net PV Benefit / $4,845,000 Refunded Principal
Net PV Benefit / $5,035,000 Refunding Principal..
Bond Information
Refunding Dated Date
Refunding Delivery Date
10 cover W Ser O6A, 068, I Issue Summery 15 V2012 1 2'.59 PM
279,020.77
279,020,77
3,612.42
$282,633..19
5.427%
5.834%
5.613%
6/01/2012
6/012012
E_H_L_E__R_ S
JUDEFSIN POat IC FINANCE
tiok)
Constl -oan
Date
Total P +I
Pmt
Existing DIS
Net New DIS
Old Net DIS
Savings
02/01/2013
43,306.67
(43,306.67)
125,173.83
121,561.41
125,173.83
3,61242
0210112014
64,960.00
(4,909,960.00)
5,032,760.76
187,760.76
187,760.76
-
02/012015
654,960.00
-
-
654,960.00
697,76076
42,800.76
021012016
841,420.00
-
-
841,420.00
878,745.76
37,325.76
02/01/2017
819,790.00
-
819,790.00
857,120.76
37,330.76
02/012018
806,757.50
-
-
806,757.50
844,714.52
37,957.02
02/012019
757,257.50
-
-
757,257.50
796,427.00
39,169.50
02/012020
606,817.50
-
-
606,817.50
648,455.00
41,637.50
02
471,957.50
-
-
471957.50
515,15000
43,192.50
02/01/2022
393,085 00
-
-
393,085.00
416,000.00
22,915.00
Total $5,460,311.67 (4,953,266.67) 55,157,934.59 $5,661,367.17 $5,967,308.39 5305,941.22
PV Analysis Summary (Net to Net)
Gross PV Debt Service Savings. ... ,..._
Net PV Cashnow Savings @ 1.449 %(Bond Yield).....
Contingency or Rounding Amount..
Net Present Value Benefit
Net PV Benefit / $5,207,483.47 PV Refunded Debt Service
Net PV Benefit / $4,845,000 Refunded Principal
Net PV Benefit / $5,035,000 Refunding Principal..
Bond Information
Refunding Dated Date
Refunding Delivery Date
10 cover W Ser O6A, 068, I Issue Summery 15 V2012 1 2'.59 PM
279,020.77
279,020,77
3,612.42
$282,633..19
5.427%
5.834%
5.613%
6/01/2012
6/012012
E_H_L_E__R_ S
JUDEFSIN POat IC FINANCE
tiok)
Hutchinson, MN
$5,035,000 G.O. Refunding Bonds, Dated: June 1, 2012
Proposed Crossover Refunding of Series 2006A, 2006B & 2006C
Assuming "AA" Rating, Current Non -B.Q. Market Rates
Crossover Escrow Fund Cashflow
Date
Principal
Rate
Interest
Receipts
Disbursements
Cash Balance
06/01/2012
-
-
-
2.58
-
2.58
08/01 /2012
-
-
1722.91
1,722.91
-
1,725.49
02i0l/2013
36,403.00
0.160%
5,179.65
41,582.65
43,306.67
1.47
08/01/2013
27,340.00
0.180%
5,140.56
32,480.56
32,480.00
2.03
02/01/2014
4,872,36100
0.210%
5,115.97
4,877,477.97
4,877,480.00
-
Total
$4,936,105.00
-
$17,159.09
$4,953,266.67
$4,953,266.67
-
Investment Parameters
Investment Model [PV, GIC, or Securities]
Default investment yield target
Cash Deposit
Cost of Investments Purchased with Bond Proceeds_
Total Cost of Investments
Target Cost of Investments at bond yield
Actual positive or (negative) arbitrage
Yield to Receipt
Yield for Arbitrage Purposes
State and Local Government Series (SLGS) rates for
10xaverol Sw O6A,O6E1, I Issue Summary I S/1Q!312I 2:59PM
Securities
Band Yield
2.58
4,936,105.00
$4,936,107.58
$4,836,358.07
(99,749.51)
0.2098590°/
1 44881 IN.
5/01/2012
in
E_H_ LER
LEADERS IN PUBLIC FINANCE
6 t-Q-J
Hutchinson, MN
$3,230,000 General Obligation Improvement Bonds, Series 2006A
Prior Original Debt Service
Date Principal Coupon _ Interest Total P +I
02,'01/2013
-
-
54,396.33
54,396.33
08/01/2013
-
-
40,797.25
40,797.25
02101/2014
-
-
40,79225
40,797.25
08/01/2014
-
-
40,797.25
40,797.25
02/01/2015
220,000.00
3.700%
40,797.25
260,797.25
08/01;2015
36,727.25
36,727.25
02/01/2016
410,000.00
3.750%
36,72725
446,727.25
08/01/2016
-
-
29,039.75
29,039.75
02/01/2017
400,000.00
3.800%
29,039.75
429,039.75
08/01/2017
-
21439.75
21,439.75
02/01/2018
400,000.00
3.875%
21,439.75
421,439.75
08/01/2018
-
-
13,689.75
13,689.75
02/01/2019
365,000.00
3930%
13,689.75
378,689.75
08/01/2019
-
-
6,517.50
6,517.50
02/0112020
230,000.00
3.950%
6,517.50
236,517.50
08/0111020
-
1,975.00
1,975.00
02/01/1021
100,000.00
3.950%
1,975.00
101,975.00
Total 52,125,000.110 - %436,363.33 $2,561,3
Yield Statistics
Base date for Avg. Life & Avg Coupon Calculation
Average Life
Average Coupon _
Weighted Average Maturity (Par Basis)
6/01/2012
5.311 Years
3.8661843%
5.311 Years
Refunding Bond Information
Refunding Dated Date
Refunding Delivery Date
Ser 06A $3 23M GO Improve I SINGLE PURPOSE 1 51 12012 1 2'59 PM
6/01/2012
6/01/2012
E H LE_R_ S
LEADERS IN PUBLIC FINANCE
I d [-Q)
Hutchinson, MN
$2,240,000 General Obligation Sewer Revenue Bonds, Series 2006B
Prior Original Debt Service
Date Principal Coupon Interest To P +I
0210l/2013
-
-
35,519.17
35,519.17
08/01/2013
-
-
26,63938
26,639.38
02/01/2014
-
-
26,639.38
26,639.38
09/0112014
-
-
26,639.38
26,639.38
02/01/2015
145,000.00
3.750%
26,639.38
171,639.38
08/01,2015
23 920.63
23,920.63
02/01/2016
150,000.00
3.750%
23,92063
173 92063
08/01/2016
-
-
21,108.13
21,108.13
02/01/2017
160,000.00
3.875%
21,108.13
181,108.13
08/01/2017
-
-
18,008.13
18,008.13
02/01/2018
165,000.00
3.875%
18,008.13
183,008.13
O8 /01/2018
-
-
14,811.25
14,811.25
02/01/2019
175,00000
3.950%
14,811.25
189,811.25
08/01/2019
-
-
11,355.00
11,355.00
02/01/2020
180,000.00
3.950%
11,355.00
191,355.00
_ _
08/01/2020
-
-
7,600.00
7,800.00
02/01/2021
190,000.00
4.000%
7,800.00
197,800.00
08/01/2021
-
-
4,000.00
4,000.00
02/01/2022
200,000.00
4,000%
4,000.00
204,000.00
Total $1,365,000.00 - $344,082.97 $1,709,082.97
Yield Statistics
Base date for Avg Life .& Avg. Coupon Calculation _.
Average Life
Average Coupon
Weighted Average Maturity (Par Basis)
Bond Information
Refunding Dated Date
Refunding Delivery Date
Ser MB $2,24M OO Sewer R I SINGLE PURPOSE 1 51 1/1012 1 2 59 PM
EHLERS__
LEADERS IN PUBLIC FINANCE
6/01/2012
6.407 Years
3.9346252%
6.407 Years
6/01/2012
6/01/2012
� (� t9)
Hutchinson. MN
$2,210,000 General Obligation Water Revenue Bonds, Series 2006C
Prior Original Debt Service
Date Principal Coupon Interest Total P +I
02/01/2013
-
-
35,258.33
35,258.33
08/0112013
-
-
26,443.75
26,443.75
02/01/2014
-
-
26,44335
26,443.75
08/01/2014
-
-
26,443,75
26,443.75
02/01/2015
145,000.00
3.750%
26,44175
171,443.75
08/01/2015
-
-
23,72500
23,725.00
0210l/2016
150,000.00
3750%
23,725.00
173,725.00
08/01/2016
-
-
20,912.50
20,912.50
02/01/2017
155,000.00
3.875%
20,912.50
175,912.50
08/01/2017
-
-
17,90938
17,909.38
02/01/2018
165,000.00
3.875%
17,909.38
182,909.38
08/01/2018
-
-
14,712 50
14,712.50
02/01/2019
170,000.00
3.950%
14,712.50
184,712.50
08/01/2019
-
-
11,355.00
11,355.00
02/01/2020
180,000.00
3.950%
11,355.00
191,355.00
08/01/2020
7,800.00
7,800.00
02/01/2021
190,000.00
4.000%
7,800.00
197,800.00
08/01/2021
-
-
4,000.00
4,000.00
02/01/2022
200,000.00
4.000%
4,000.00
204,000.00
Total $1,355,000.00 - $341,862.09 $1,696,862.09
Yield Statistics
Base date for Avg Life & Avg Coupon Calculation
Average Life
Average Coupon
Weighted Average Maturity (Par Basis)
6/01/2012
6.412 Years
3,9347258%
6,412 Years
Refunding Bond Information
Refunding Dated Date
Refunding Delivery Dale
Ser D6C 62.21M GO WataR ISINGLE PURPOSE 1 5110012 1 259PM
6/01/2012
6/01/2012
EHLERS
LEAD_ N _- --
LEADERS IN PUBLIC FINANCE
1 tq)
Policy No. 1.13
CITY OF HUTCHINSON
POLICY
- CITY COUNCIL -
PETTY CASH - CITY DEPARTMENTS No.1.13
DATE 1986; 1996; 2012 SOURCE CITY COUNCIL ACTION
A department shall, when deemed appropriate, have a petty cash fund. The amount of
this fund shall be $100. In the department assigned a petty cash fund, the following
rules of operation shall be observed.
A person shall be assigned the responsibility of the petty cash drawer. The person
assigned shall insure the amount of receipts plus cash on hand shall equal the $100
total at all times.
2-. Petty cash should be used only for incidental and small amounts where a charge by
the vendor is not acceptable. if a PUFGhase of undeF $1 i s Fnade, the Feimbursement
3. When a purchase is made, a receipt must be provided by the vendor and attached to
the payment requests form in the petty cash box.
4. Reemb -seMeR Replenishment of petty cash will be made only when all
reimbursement forms, which have all been signed, approved, and receipts attached,
are presented to the finance department for approval and payment by the city
council. The normal accounts payable procedures will be followed.
Robs.- No. 1.16
CITY OF HUTCHINSON
POLICY
-CITY COUNCIL-
Policy No. 1.08
CITY OF HUTCHINSON
POLICY
-CITY COUNCIL-
BOARDS, COMMISSIONS AND COMMITTEES -
TERMS NO. 1.08 (2 pgs.)
DATE 1988; 2000; 2012 SOURCE COUNCIL ACTION
Unless otherwise regulated by state statute, charter, ordinance, or resolution, the maximum
length of stay on boards, commissions or committees shall not exceed two full terms, except
city council representation on boards, commissions and committees.
NO. OF MONTH
NAME OF BOARD MEMBERS APPOINTED LENGTH OF TERM
kl€A6TH$GARD 3 4a2 A.. .gal appo intment
SENIOR ADVISORY BOARD 7 January 3 years
PLANNING COMMISSION 7 March 5 years
*6 residents + 1 Council Member. (Mayor) & City Attorney serve as ex- officio members.
CITY TREE BOARD 5 April 3 years
*4 at large + 1 Council Member. Natural Resource Coordinator serves as ex- officio member.
LIBRARY BOARD 7 April 3 5 years
*6 at large + 1 Council Member
POLICE CIVIL SERVICE
COMMISSION 3 May 3 years
PARK/RECREATION/ 7 44 August 3 years
COMMUNITY EDUCATIONshee4 BeaFd
ADVISORY BOARD & 1 Youth
*7 at large + 1 Council Member + 1 School Board Member
HRA 5 August 5 years
*4 residents + 1 Council Member
AIRPORT COMMISSION 6 September 5 years
*5 at large + 1 Council Member. Planning Commissioner serves as ex- officio member.
I b (c�
UTILITIES COMMISSION 5 December beF 5 years
`One member may be a City Council Member.
TF=l F=QQ iwG4TIQ R 7 BeeernhA 5 years
& HGVN Fep
CHARTER COMMISSION 12 Au ust 4 years
EDA BOARD 7 January 6 years
*5 at large + 2 Council Members
PUBLIC ARTS COMMISSION 7 August 33years
*6 at large + 1 Council Member. Planning Director and PRCE Director serve as ex- officio
members.
7 October
3 years
`6 at large + 1 G
officio members.
Annual
Term of employment
Administrator.
�0(c)
Policy No. 1.15
CITY OF HUTCHINSON
POLICY
-CITY COUNCIL-
LICENSES AND PERMITS
NO. 1.15 (2 pqs.)
DATE 1988:2000:2008
SOURCE ADMINISTRATION
To streamline specified license /permit procedures, the authorization to issue such
licenses /permits is delegated from the city council to staff. Responsibility has been
assigned as follows.
LICENSE /PERMIT
Off-Street Parking (free sticker)
Tobacco License
*ordinance states Council action
Peddler /Solicitor/
Transient Merchant Permit
*ordinance states Council action
Gambling License
*ordinance states Council action
Dance Permit
*ordinance states Council action
CONTACT
Administration and /or Police Department
AdrnnmstmfivA
Administration Department
Administration Department
Administration Department
Administration and /or Police Department
Parade Permit Police Department
*ordinance states Council action
Motorized Golf Cart Permit AArn eGFetaFy Police Department
Liquor License
*ordinance states Council action
Bicycle License
Administration
Department (following public hearing)
Police Department
�°cc�
Dog License Police Department
Building - related Permits Building Department
Hauling /Refuse /Recycling License
*ordinance states Council action
Large Assemblies License
`ordinance implies Council action
Massage License
*ordinance states Council action
Tattoo License
Taxi License
*ordinance states Council action
Pawnbrokers License
*ordinance implies Council action
Sexually- Oriented Business
*ordinance states Council action
Administration Department
Police Department
Administration Department
Administration Department
Administration Department
Administration Department (following a public
hearing)
Administration Department (following a public
hearing)
1 �3(C)
HUTCHINSON UTILITIES COMMISSION / CITY OF HUTCHINSON
JOINT MEETING
MINUTES
EVENT CENTER
MAY 2, 2012
Mayor Cook called the joint meeting to order at 4:05 p.m.
Members Present: Mayor Steve Cook, Council Member Eric Yost, Council Member Mary
Christensen, Council Member Chad Czmowski, Commissioner Leon Johnson, Commissioner
Monty Morrow, Commissioner Anthony Hanson
Staff Present: Jeremy Carter, Dolf Moon, Tom Moss, Kent Exner, Miles Seppelt, Mike Kumm,
Jared Martig, Steve Lancaster, David Hunstad, John Webster, Jan Sifferath
1. HUC Update
Mike Kumm, HUC General Manager, presented before the group. Mr. Kumm provided an
overview on HUC's financial statements and budgetary highlights. Mr. Kumm also provided an
annual commercial and residential billing comparison for natural gas. Mr. Kumm provided
several statistics on monthly industrial bills, large general service bills, small general service bills
and residential bills. Mr. Kumm then reviewed various capital plans scheduled through 2016 for
the electric and natural gas divisions. Mr. Kumm reviewed several projects that have been
completed in 2012, such as overhead to underground electric conversion, PCB free,
infrastructure for AMI, and shorted casings. Mr. Kumm spoke of HUC's reliability. Mr. Kumm
also provided an update on the conservation program. Subjects HUC will be focusing on moving
forward include financial stability with rate stability, continue working with items found in the
HUC Integrated Resources Plan, continue with natural gas hedging program and continue to
invest in electrical generation projects. Mr. Kumm reviewed HUC's power supply portfolio from
2013 -2025. Mr. Kumm spoke of rates, and at this point, it does not appear that there will be any
rate increases for the next five years (electric residential). Discussion was held in regard to rates
and being able to attract new businesses to the city. Rate design will take into account this
issue.
2. City Update
Jeremy Carter, City Administrator, presented before the group. Mr. Carter reviewed major
projects for 2012. These include 5 Avenue NW improvements, 2012 pavement management
program, city -wide street seal coating, Hwy 15 retaining wall reconstruction, South Park water
tower rehabilitation, Les Kouba Parkway Improvements Phase 2, and sanitary sewer lining. Mr.
Carter then reviewed projects anticipated for 2013 -2014. Mr. Carter reviewed the 2012 budget,
which has decreased overall over the last few years. Mr. Carter reviewed budget challenges the
City faces, which include local government aid reductions, levy limits, increased City services and
expectations, and increased federal /state programs and tighter restrictions on existing
programs. Mr. Carter provided an update on local sales tax collections since the program
started January 1, 2012, which is about $150,000. The local sales tax will expire in 2029. Mr.
Carter also reviewed the outstanding debt on the water plant and wastewater expansion. The
local sales tax collection helps with the outstanding debt, but will not cover all of the debt. Mr.
1)-(-0,-)
Carter reviewed major initiatives that the City has implemented or will be implementing. These
include a Facilities Plan, Vehicle /Equipment Plan and Energy Usage— Conservation Efforts. Mr.
Carter reviewed how the City has addressed budgetary issues over the last few years. Mr.
Carter shared the projected budget over the next five years. Current projections show
expenditures well over revenues for 2013. The Council is considering increasing the tax levy 2%
to address this budget shortfall.
3. Board /Council Items
General discussion was held on renewable energy projects. HUC will not be forging ahead on
any major projects at this time until the technology is complete and up to speed.
LED street lighting was discussed. Kent Exner, City Engineer, gave an update on retrofits for
some fixtures. A discussion needs to be held between the City and HUC on a large scope
project. At this time, the cost is much higher than the benefit.
Possible partnerships between the City and HUC were discussed. Mayor Cook asked if HUC
would be willing to partner more in economic development projects (i.e. spec building, power
contribution, incubator). The HUC will discuss this topic at its next Commission meeting. Mayor
Cook briefly explained the Angel Network program. Mayor Cook suggested having a local
investment fund to help new or growing businesses. Perhaps the City, EDA and HUC could
contribute to this local investment fund. The HUC will discuss all of these items at an upcoming
Commission meeting.
Mayor Cook noted that the downtown community development study was last completed in
2002 and should be updated again. Perhaps the EDA could partner with the City and HUC on
this project as it is value -added for all three entities. Mayor Cook noted that with Commissioner
Hanson on the EDA Finance Committee, perhaps items of interest from the EDA could be
brought to the HUC's attention to aid in communication.
Mayor Cook also mentioned the possibility of any opportunities of sharing equipment between
HUC and the City. Staff noted that some of that currently happens, however some equipment is
too specialized. Mr. Kumm noted that HUC does track annually cooperative efforts between
HUC and the City and he will pass that information on to the City.
Mayor Cook asked if there are any other opportunities for shared employees between HUC and
the City. Currently, Human Resources, Information Technology and the City Attorney are
utilized by both entities. Mayor Cook suggested that seasonal positions could be reviewed to be
shared. Staff noted that one issue with the sharing of employees is that HUC is union and the
City is not. Mr. Kumm noted that he would like to discuss this subject with his managers and get
their feedback. Commissioner Hanson asked about shared positions between the City and the
School District. Dolf Moon, PRCE Director, spoke about the PRCE program through the joint
powers agreements that have been established. Mr. Moon noted the partnership in place with
HUC and the Parks Department for grounds maintenance and landscape projects.
Commissioner Johnson noted that regular meetings amongst practitioners could be held to
determine if equipment /people could be shared. Mr. Moon spoke of the arrangement between
the City and the School District for joint use of facilities. A volunteer coordinator position was
mentioned as a possible shared employee.
1��
Natural gas vehicles were discussed. Mr. Kumm provided a brief update on how heavily
regulated these vehicles are with EPA certification. Mr. Kumm provided some data on how
these types of vehicles are not the most beneficial for organizations such as the HUC and the
City. The installation of the refueling stations are very expensive and the use of these types of
vehicles are difficult to make economical. In addition, each vehicle needs a conversion kit,
which is also very expensive. Studies have shown that these vehicles only see the most benefit
on vehicles that drive 15,000+ miles per year. Generally, HUC and City vehicles only acquire
about half of that amount of mileage. Specific vehicles would need to be reviewed to analyze
the benefit.
Discussion was held having the City Administrator as an ex- officio board member to the
Commission. Mayor Cook spoke of the benefits to open communication and keeping each
entity updated with more consistent participation. Mr. Kumm noted that, per Commission
President Dwight Bordson, all HUC meeting are open and public and anyone is welcome to
attend, however the need for an ex- officio member is uncertain. Mayor Cook noted in the past
it was suggested to have the mayor as the ex- officio, however he feels it would be a better fit
with the City Administrator position. Mayor Cook asked that this topic be discussed further by
the Commission. This item will be discussed at the next Commission meeting.
Discussion was held regarding the HUC transfer formula. Mayor Cook noted that as the City
looks forward, several challenges are looming. Even with the shared services such as street
lighting and grounds maintenance, compared to other cities with municipal utility plants, the
HUC transfer is low. Mayor Cook would like a committee put together to review the transfer
formula to see if it can be increased with a phased -in approach. The Commission could discuss
assigning a couple representatives to such a committee.
Discussion was held regarding disconnecting electricity on vacant homes. When electricity is
shut off, sump pumps stop running, water damage occurs which leads to mold issues and
destroyed homes. The City is looking to see if electric bills can be certified to tax rolls as one
option to recoup unpaid bills. Commissioner Johnson noted that he feels this is a bigger issue
than HUC leaving the power on in a home. HUC would like to be a partner in a solution to this
problem. Commissioner Johnson suggested perhaps the City could adopt an ordinance
regulating the condition of homes (i.e. power always on, certain temperature, etc.).
Commissioner Johnson noted an observation on the water debt. He noted that the water
quality in the city has improved substantially due to the water improvements and that has a
large part to do with the decreased usage amount. Commissioner Johnson noted that rates will
probably have to be increased to aid in the debt payoff. Mayor Cook noted that the City is
reluctant to raise rates now based on comparing itself to other cities' rates. Hutchinson is still a
bit on the higher end.
The meeting adjourned at 7:00 p.m.
) �_tsi,_)
f WA
Hutchinson Housing 8
Redevelopment Authority
Regular Board Meeting'I'uesday, April 17, 2012, 7:00 AM
Minutes
L CALL TO ORDER: Chairman Becky Felling called the meeting to order. Members Present: LaVonne
Ilansen. LouAnn Ilohnquist, and Joel Kraft. Staff Present: Jean Ward and Judy Flemming.
'.
CONS IDERAI ION OF MIN(J I FS OI 11 IF REOULAR BOARD MEE t ING ON MARCH 20, 2012
LaVonne Hansen moved to approve the Minutes of the regular board meeting as written. LouAnn
I lotmquist seconded and the motion carried unanimously.
3. FINANCIAL REPORTS
a. LouAnn I101mquist moved to approve the City Center Gencral Fund payments of $25,659.66 for
cheeks 8042 to 8053 and consideration of March 2012 City Center Financial Statements. Joel Kraft
seconded and the motion carried unanimously.
In. Joel Kraft moved to approve the Park Towers payments of $51.382.68 for checks 11932 to 11967
and consideration of Park lowers February 2012 Financial Statements. LouAnn Holmquist
seconded and the motion carried Unanimously.
PARK TOWERS UPDA'IT
Lt. LOUAnn Holmquist moved to approve Resolution 92012 -4 Adopting Park Towers Schedule of
Charges eifioctive. May I, 2012. LaVonne Hansen seconded and the motion carried unanimously.
b. Jean Ward updated the Board regarding the 2011 PIIAS Score of 95/100. Joel Kraft moved accept
the 2011 PIiAS Score of 95 out of 100. LouAnn Holmquist seconded and the motion carried
unanimously.
C. Occupancy Status - currently there are 3 vacancies.
5. SCDP PROJECT UI'D.ATE
.lean Ward told the Board that the revision of the Short Application was submitted and hopefully we
will hear back from DEED in May.
6. CFUF PROGRAM
.lean Ward told the Board about all the marketing efforts (News briefs, Community Affairs k HCVN)
done for the CF1JF Energy loans $250.00 rebate program.
7, UPDATE ON 400 LYNN ROAD
a. The Board read a letter from Daryl Lundin, schoot instructor, on the progress and construction
schedule for 400 Lynn Road.
b. .lean Ward told the Board that there have been a few showings, but there has not been too many
homes sold in the current price range.
8. SALE OF 587 FRANKLIN STREET TO I IABtTAf FOR HUMANITY
The closing for the sale to Habitat for Humanity is today at 10 AM. The net proceeds will be about
$2,300.
lie
i
.-April 17, 1012 Minutes page€ of
12-��
9. FIRST LOOK PROGRAM
,Joel Kraft moved to close on the purchase of 7 34 Southview Drive SW for $43,815. LouAnn
Holmquist seconded and the motion carried unanimously.
10. OTHER
a. FYI: Foreclosure Update
b. City is reviewing the nuisance house ordinance. The I MA helps the City by participating in the
First Look Program to purchase toreclosed Inonnes.
11. ADJOURNNIJ Nf
There being no other business. Chairman Becky Felling declared the meeting adjourned.
Recorded by .lean Ward, HRA Executive Director
LaVonne Hansen, Secretary /Treasurer
Apr II I7, 201? Ibt i III 1ICS
t
Planning, Zoning, and Building Dept. Monthly Report
April 2012
Buildinq Department Permit Activities
Planning, Zoning, and Building Department— Other Activities
Facilities Management/Maintenance Activities:
Evergreen Meals served in April, 2012
i
1 '
Park Silver
Week Of Hutchinson Towers Lake Glencoe Brownton Stewart
4/2011
3/2012
2011 Year to Date
2012 Year to Date
Total Number Inspections
92
103
280
303
Building Permits Issued by Type
Number of
Permits &
Valuation
Number of
Permits &
Valuation
Year to Date
Number Permits
& Valuation
Year to Date
Number Permits
& Valuation
Commercial new
1 - $1,450,000
0
1 - $1,450,000
0
Commercial Additions/ Remodels
5-$53,000
7 - $159,300
23 - $227,100
19 - $1,070,000
Industrial (new)
0
0
0
0
Industrial Additions /Remodels
0
1-$625,000
0
1 -$625,000
Fire Sprinkling
0
0
1-$134,800
2-$1,600
Total New Residential Units (Single Family, twins, townhomes)
0
0
0
0
Residential misc. additions, repairs, remodels, etc
21 - $115,642
16-$69,594
45 - $258,642
32 - $195,664
Set fee permits reside, reroof, window replacement, misc.)`
46
67
75
123
HRA Permits
3-$200,000
3 - $17,671
4-$200,000
9 - $57,671
Subtotal Building Permits:
$1,818,642
$871,565
$2,270,542
$1,949,935
Mechanical
13
12 - $34,151
58-$60,531
40 - $135,651
Plumbing*
2
9
14
21
Signs*
1
5
24
44
Total Permits issued and valuation
92- $1,818,542
120 - $905,716
245 - $2,331,073
291 - $2,085,586
` Set fees not included in valuation
Planning, Zoning, and Building Department— Other Activities
Facilities Management/Maintenance Activities:
Evergreen Meals served in April, 2012
i
1 '
Park Silver
Week Of Hutchinson Towers Lake Glencoe Brownton Stewart
4/1-4/7
260
138
52
108
46
53
4/8-4/14
211
170
67
146
67
69
4/15-4/21
226
172
67
140
63
60
4/22-4/28
239
136
85
137
53
64
4/29-4130
44
34
13
41
0
12
Total
9801
650
284
572
229
258
Total Meals served in April - 2,973
Other Building Inspection Activities: April 18 CCLD Education in Mankato
Planning, Zoning, and Building Dept.
Monthly Report for March, 2012
Page 2
Planning and Zoning Monthly Activities Month/Year: April, 2012
Activity
Number
Additional Info.
Number of Planning Applications Reviewed and
2
HAHC —Modular training bldg
Processed
Band shelter in floodway
Number of Joint Planning Board Applications
0
Reviewed and Processed
Number of Planning Commission Meetings
1
Number of Joint Planning Meetings
1
Number of Zoning Reviews for Building Permits
9
Number of Land Use Permits Issued
18
Number of Zoning Reviews for Sign Permits
5
1 banner
4 permanent signs
Number of PredevelopmenttPre Application
4
Met with Mayor & City Administrator on vacant buildings
Meetings
Met with surveyor
Band shelter at West River Park
HAHC training building
Number of Misc. Planning Meetings
29
Budget (7)
Management team (5)
Facility Assessment (6)
Resource Allocation
Comp Plan Wrap up
2011 Flood Insurance Study
Public Arts
Wellness Committee (3)
City Council, Planning Commission, Sensible Land Use
Met with property owner on proposed deck
Number of Zoning Enforcement Cases
5
1820 Island View Circle SW (3)
Hutch Iron and Metal
125 Michigan St NE
Number of Walk -In Customers Served
378
Site Visits
12
Harmony River tour
455 Northwoods
587 Franklin St
Hutch Coop
ATCH Dog Day Care
Century Ave water tower site0
MINUTES
HUTCHINSON PLANNING COMMISSION
SPECIAL MEETING
Tuesday, May 1, 2012
Hutchinson City Council Chambers
CALL TO ORDER 5:30 P.M.
The meeting was called to order by Chairman John Lofdahl at 5:30 p.m. with the following members
present: Raymond Norton, Christie Hantge, Dean Kirchoff, Dave Johnston and Chairman Lofdahl.
Absent: Jim Fahey and Bill Arndt Also present: Dan Jochum, Planning Director and Bonnie
Baumetz, Planning Coordinator
2. PLEDGE OF ALLEGIANCE
3. CONSENT AGENDA
a) Consideration of Minutes dated April 17, 2012
Mr. Kirchoff moved to approve the consent agenda as submitted. Seconded by Ms. Hantge.
The consent agenda was approved unanimously
4. PUBLIC HEARINGS
a) CONSIDERATION OF INTERIM USE PERMIT REQUESTED BY HUTCHINSON AREA
HEALTH CARE TO ALLOW PLACEMENT OF A TEMPORARY MODULAR BUILDING TO
SERVE AS A CONFERENCE ROOM TO SUPPORT SPACE NEEDS FOR MEDICAL
RECORDS TRAINING FOR STAFF AT 3 CENTURY AVE S.E.
Chairman Lofdahl opened the hearing at 5:33 p.m. with the reading of publication #7919 as
published in the Hutchinson Leader on March 7, 2012.
Mr. Jochum explained the request is to bring in a 12' x 56' temporary modular building to serve
as a conference room in order to support space needs for implementation of electronic medical
records training. He explained the difference between an interim use and conditional use permit.
He stated that an interim use permit will have an end date attached to the permit. He continued
by stating space is needed to train approximately 600 staff on a new software program. The
temporary building will be placed on the parking lot on the west side of the building near the
lower entrance presently used by cardio rehab and meeting rooms on the lower level of the
hospital. It will take up approximately 11 parking spaces. The trailer is similar to a construction
trailer and it is in good condition. It is not wide and will fit into the parking spaces. There are
additional parking spaces owned by HAHC across Freemont Avenue to the north in the former
Plaza 15 that can be used to make up for the lost parking spaces. Electrical will be run to the
trailer. They will use electric heat in the winter. There are bathrooms available immediately
inside the entrance of the Hospital that will be utilized. This is a temporary use from May 2012 —
February 1, 2013.
Mr. Jochum indicated training will be one hour at a time. Discussion followed on the setback to
the street on the north. Mr. Jochum commented on the setback and had no concern with the
setbacks.
Mr. Jochum commented on the following Minnesota Statute 462.3597 standards for granting an
interim use permit:
1aw�
Minutes
Special meeting
Planning Commission — May 1, 2012
Page 2
(a) The use conforms to the zoning regulations,
(b) The date or event that will terminate the use can be identified with certainty;
(c) Permission of the use will not impose additional costs on the public if it is
necessary for the public to take the property in the future; and
(d) The user agrees to any conditions that the governing body deems appropriate for
permission of the use.
He reported staff would recommend approval of the request with the following
recommendations:
1. The standards for granting an interim use permit would be met, subject to the
conditions stated.
2. HAHC should coordinate accessibility issues with the Building Official and the
building may need to be accessible per the Building Official.
3. The use must cease by February 1, 2013.
Ms. Hantge made a motion to close the hearing. Seconded by Mr. Johnston, the hearing closed
at 5:39 p.m. Mr. Kirchoff made a motion to recommend approval of the request with staff
recommendations. Seconded by Mr. Johnston, the motion carried unanimously. Chairman
Lofdahl stated this item will be placed on the City Council consent agenda at their meeting held
May 8, 2012, in the Council Chambers at 5:30 p.m.
5. NEW BUSINESS
Mr. Jochum reminded the commissioners that John Lofdahl, Mayor Cook and himself will be
attending the May 10 Shoreland meeting in Brainerd and will report at the May 15 Planning
Commission meeting.
6. OLD BUSINESS
Mr. Jochum reported the Verizon Satellite Dish conditional use permit was tabled at the City Council
meeting. There will be an additional recommendation stating: A lease agreement between
Ridgewater College and Verizon Wireless for telecommunication access must be reached as a
condition of approval for the antenna project on the Century Ave. water tower.
7. COMMUNICATION FROM STAFF
8. ADJOURNMENT
There being no further business the meeting adjourned at 5:45 p.m.
MI
MINUTES
HUTCHINSON AREA JOINT PLANNING BOARD
Wednesday, April 18, 2012
Hutchinson City Council Chambers
CALL TO ORDER 5:30 P.M.
The meeting was called to order by Chairman Jim Lauer at 5:30 p.m. with the following members
present: Tom Wirt, Lynn Splittgerber, Garrett Luthens, and Chairman Lauer. Absent: Bill Arndt
Also present: Larry Gasow, McLeod County Zoning Administrator, Marc Sebora, City Attorney,
Marc Telecky, McLeod County Assistant Zoning Administrator and Bonnie Baumetz, Planning
Coordinator
2. OATH OF OFFICE OF NEW JOINT PLANNING BOARD MEMBER LYNN SPLITTGERBER
3. APPROVAL OF MINUTES
a) Consideration of Minutes dated November 16, 2011.
Mr. Wirt made a motion to approve the minutes of November 16, 2011. Seconded by Mr.
Luthens, the motion carried unanimously.
4. ELECTION OF OFFICERS
Chairman Lauer called for nominations for Chairman. Mr.Wirt moved to nominate Mr. Lauer for
Chairman. Mr. Luthens moved nominations cease. Seconded by Mr. Wirt nominations ceased. Mr.
Luthens moved to cast a unanimous ballot to elect Mr. Lauer as Chairman, seconded by Mr. Wirt
the motion carried for Mr. Lauer as Chairman. Chairman Lauer called for nominations for Vice
Chairman. Mr. Wirt moved to nominate Mr. Arndt for Vice Chairman. Mr. Luthens moved
nominations cease. Seconded by Mr. Wirt nominations ceased. Mr. Luthens moved to cast a
unanimous ballot for Mr. Arndt as Vice Chairman. Seconded by Mr. Splittgerber the motion carried
to elect Mr. Arndt as Vice Chairman.
5. PUBLIC HEARINGS
a) CONSIDERATION OF A CONDITIONAL USE PERMIT FOR CONSTRUCTION OF AN
ADDITION TO RIVERSIDE CHURCH LOCATED AT 20924 HWY 7
Chairman Lauer opened the hearing at 5:40 p.m. with the reading of publication #7924
published in the Hutchinson Leader on Wednesday, April 4, 2012,
Mr. Gasow explained Riverside Assembly of God has made application for a conditional use
permit to expand with an addition onto their existing church located within the Hutchinson Joint
Planning Area. The proposed addition will be a 70' x 80' multi - purpose educational area to also
include an 8' x 11' walkway from one structure to the next. The addition will be to the rear of the
church which is located within Lot 8, Bilk 1, Bachman's First Addition which is located within the
R -1 Residential District. He reported the existing church is located within a platted subdivision
with a mixture of residential and commercial property. Because of the expansion this request is
an amendment to their CUP which states: Churches, cemeteries and memorial gardens are
subject to obtaining a Conditional Use Permit. Handicap Accessibility plans will need to be
reviewed, inspected and approved. McLeod County SSTS Rules will be adhered to. The
applicant shall also adhere to all other local, state and federal rules and regulations. The
1 �_(e-�
Minutes
Joint Planning Board - April 18, 2012
Page 2
addition will meet all standards for setbacks, lot coverage and the use of the property by
meeting conditions as set forth within the ordinance. Mr. Gasow stated that staff recommends
approval with the following recommendations and noted public buildings do have to follow State
regulations: Plans shall be designed and signed by a licensed architect and/or engineer and
also, plans must be reviewed by the local fire chief at the time of the land use permit application.
Terrance Birch, 19261 Turner Avenue, stated he is the neighboring property owner to the
northeast and has concerns regarding the water runoff from the church property as the land
slopes to the north.
Dale Baker, representing Riverside Church, explained the extent and location of the church
property. Mr. Birch commented on his concerns with water drainage affecting his septic system.
He stated water has also washed out the ditch to the road. Mr. Baker explained the church
property to the north is all grass and drains to the 192 Street ditch and into a culvert.
Mr. Telecky explained the County can do area calculations if the property is disturbed more than
an acre with impervious surface. Also, there can be a condition that no runoff from the new
structure will be directed to the north. Discussion followed on diverting water to the retention
pond on the church property. There was further discussion on the existing condition with the
concern the building would increase the condition. Mr. Telecky explained there is a State NPDS
permit to address the water runoff. Discussion followed regarding the runoff problem. Mr.
Telecky stated the ordinance addresses runoff water. Atty. Sebora commented they should not
increase the flow of water by the proposal today. Mr. Telecky stated if approved by the County
Board, staff will work with Mr. Baker to address not increasing the problem. Mr. Baker stated
there is a pond on the property. Mr. Gasow stated the area is wet. The wetlands are manmade
and suggested a grass swale to the pond.
Mr. Baker questioned where the water may be coming from. Discussion followed on the long
term impact to the north properties. Mr. Baker stated the church is not opposed to work on the
water problem. Mr. Telecky stated he reserves comment to a fix until the problem is
researched. Mr. Gasow explained there is a way to calculate the amount of runoff from a roof.
Mr. Wirt moved to close the hearing. Seconded by Mr. Luthens. The hearing closed at 6:10
p.m. Mr. Wirt made a motion to approve the request with staff recommendations "adding and /or
engineer and plans reviewed by the local fire chief'. Seconded by Luthens, the motion carried
unanimously. Mr. Telecky stated this item would be forwarded to the County Board and placed
on their agenda. The time and date in May is to be determined.
6. NEW BUSINESS
a) None
7. OLD BUSINESS
a) None
8. COMMUNICATION FROM STAFF
a) Chairman Lauer asked that township officials be invited to the May 16`" meeting for an update
on the City Comprehensive Plan.
9. ADJOURNMENT
There being no further business the meeting adjourned at 6:15 p.m.
CITY OF HUTCHINSON
Financial Report - GENERAL FUND
For the month of April, 2012
SUMMARY FINANCIAL STATEMENT:
This category is reflecting a YTD increase over last year mainly due to Recreation Fees; $46,889, Motor Vehicle Fees;
$23,250 and offset by lower Event Center rentals; $(7,193).
The increase in Recreation fees is due mostly to the timing difference in the payout of baseball registration fees to
Hutchinson Junior Baseball. The City administers the registration, collects all fees and then issues a check to the
Category
2012
Month of
April
2012
April
YTD
2012
Approved
Budget
2012
Budget
Balance
% Used
2011
April
YTD
A
Id
Used
REVENUES:
This reversal causes a negative variance all year until we book the 12/3112012 market value adjustment; $(16,922).
Reimbursements
YTD 2012 includes a Workers Compensation premium rebate of $32,004, which is the first rebate we have received since
at least 2001. Also contributing to the change from YTD 2011 is the timing difference in reimbursement from HUC for HR
support. The first quarter HR support for 2012 was received in April; $34,463 where in 2011 it wasn't received until June.
4005
Taxes & Penalties
-
4,491,446
4,491,446
0.0%
0.0%
4050
Licenses
1,470
48,706
53,500
4,794
91.0%
44.775
87.3%
4070
Permits
18,730
44,412
158,950
114,538
27.9%
36,944
246,600
15.0%
4100
Inter ovemmental
12,063
45,653
1,194,876
1,149,023
3.8%
49,621
1,144,277
4.3%
4250
Charges for Services
167,483
551,276
1,852,400
1,301,124
29.8%
480,578
1,843,596
26.1%
4400
Fines & Forfeitures
7,330
18,424
45,000
26,576
40.9%
16,436
45,000
36.5%
4620
Investment Earnings
16,922
35,000
51,922
-48.3%
5,119
70,000
7.3%
4700
4800
4890
Reimbursements
Transfers
Surcharge
76,425
326,844
510
135.978
327,099
1,561
407,152
2,090,376
350
271,174
1,763,277
1,211
33.4%
15.6%
446.0%
76,581
314,477
983
568,385
2,161,535
400
13.5%
14.5%
245.9%
4998
Fund Balance
-
10,000
10.000
0.0%
-
15,000
0.0%
TOTAL REVENUES
610,855
1,156,387
10 339,060
9182 663
11.2%
1,025 515
10,637
9.6%
EXPENDITURES:
6105
Salaries & Fringe Benefits
481,482
2,066,211
6,633,597
4,567,386
31A%
2,270,507
6,607,157
34.4%
6200
6300
6306
Supplies, Repairs, Maint.
Contractual Services
Services & Charges
69,900
5,591
174,856
229,985
93,385
611,196
790,835
462,442
2,155,664
560,850
369,057
1,544,468
29.1%
20.2%
28.4%
205,515
96,309
566,033
761,532
465,925
2,233,927
27.0%
20.7%
25.3%
6600
Debt Service
-
0.0%
-
-
0.0%
6700
6900
7000
Transfers
Misc. Expenses
Capital Outlay
12,322
2,000
96,816
92,750
203,762
-
90,750
106,946
-
2.2%
47.
0.0%
2,000
90,249
978
89,300
479,698
-
2.2%
18.8 °h
100.0%
TOTAL EXPENDITURES
744
3,099,593
10 339 050
7,239,457
30.0%
3,231
10 637 639
30.4%
TOTAL REVENUE OVER
UNDER EXPENDITURES
133297
1943205 )
43
100.0%
f7 206077
100.0%
COMMENTS:
REVENUES:
Charges for Services
This category is reflecting a YTD increase over last year mainly due to Recreation Fees; $46,889, Motor Vehicle Fees;
$23,250 and offset by lower Event Center rentals; $(7,193).
The increase in Recreation fees is due mostly to the timing difference in the payout of baseball registration fees to
Hutchinson Junior Baseball. The City administers the registration, collects all fees and then issues a check to the
association once registration is closed. The association was paid in March last year and will be reimbursed in May this
year.
Motor Vehicle fees are up due in part to an increase in the number of transactions, but also due to a fee increase of $1.50
per transaction as of 71112011.
Investment Earnings
The 2012 activity includes an accrual reversal related to the 12131=11 market value adjustment on our investments.
This reversal causes a negative variance all year until we book the 12/3112012 market value adjustment; $(16,922).
Reimbursements
YTD 2012 includes a Workers Compensation premium rebate of $32,004, which is the first rebate we have received since
at least 2001. Also contributing to the change from YTD 2011 is the timing difference in reimbursement from HUC for HR
support. The first quarter HR support for 2012 was received in April; $34,463 where in 2011 it wasn't received until June.
EXPENDITURES:
Salaries & Fringe Benefits The decrease in YTD 2012 from 2011 is due to the payout in 2011 of severance and vacation balances to the employees
who retired 12/31/2010. The majority of the vacation was paid out in the first quarter of 2011 and the severance was paid
out in April 2011.
Supplies, Repairs, Maint. The increase in YTD 2012 from 2011 is due to costs related to the LETG project; $24,640. The majority of this cost is for
5 new Toughbook laptops for use in the squad cars; $18.818.
Services & Charges The increase in YTD 2012 from 2011 is due in part to street crack repairs completed in April; $24,165.
Misc. Expenses The increase in YTD 2012 from 2011 is due to the increase in the Coalition of Greater MN Cities fee; $6,256.
� )�f)
EXPENDITURES BY DEPARTMENT:
Department
2012
Month of
Ap ril
2012
April
YTD
2012
Approved
Budget
2012
Budget
Balance
%Used
2011
April
YTD
2011
Approved
Budget
%Used
Mayor &City Council
2,601
12,489
53,814
41,325
23.2%
12,208
51,866
23.5%
City Administrator
29,119
126,004
380,851
254,847
33.1%
174,919
385,766
45.3%
Elections
602
632
16,000
15,368
3.9%
573
10,000
5.7%
Finance Department
26,842
114,479
364,529
250,050
31.4%
157,914
381,614
41.4%
Motor Vehicle
20,054
97,364
271,910
174,546
35.8%
107,034
252,887
42.3%
Assessing
-
-
61,911
61,911
-
61,911
Legal
18,422
69,718
233,181
163,463
29.9%
69,510
234,519
29.6%
Planning
11,383
48,274
117,320
69,046
41.1%
52,167
170,830
30.5%
Information Services
33,173
118,789
452,687
333,898
26.2%
105,295
360,943
29.2%
Police Department
244,721
982,713
2,915,131
1,932,418
33.7%
911,715
3,029,871
30.1%
Emergency Management
3,820
4,182
13,025
8,843
32.1%
1,478
10,000
14.8%
Safety Committee
-
7,726
13,450
5,724
57.4%
2,919
13,450
21.7%
Fire Department
17,024
100,015
296,805
196,790
33.7%
90,978
460,763
19.7%
Protective Inspections
13,197
56,988
206,188
149,200
27.6%
48,041
155,350
30.9%
Engineering
35,431
152,181
457,614
305,433
33.3%
150,864
463,959
32.5%
Streets & Alleys
109,566
341,204
1,308,421
967,217
26.1%
369,263
1,437,814
25.7%
City Hall Building
7,564
32,997
121,698
88,701
27.1%
35,377
131,427
26.9%
Park/Recreabon Administration
24,304
76,179
215,295
139,116
35.4%
65,277
211,546
30.9%
Recreation
14,095
69,008
217,894
148,886
31.7%
75,108
218,893
343%
Senior Citizen Center
4,820
19,829
67,635
47,806
29.3%
20,781
72,990
28.5%
Civic Arena
20,912
124,551
326,765
202,214
38.1%
135,037
331,624
40.7%
Park Department
55,449
215,389
721,981
506,592
29.8%
206,107
720,738
28.6%
Recreation Building & Pool
9,550
41,869
187,760
145,891
22.3%
45,446
185,393
24.5%
Events Center
14,784
62,534
231,225
168,691
27.0%
69,328
224,688
30.9%
Evergreen Building
798
3,121
12,305
9,184
25.4%
3,817
13,130
29.1%
Library
2,601
47,630
183,970
136,340
25.9%
48,487
183,759
Cemetery
8,819
23,934
108,400
84,466
22.1%
66,426
112,511
76.8%
Airport
5,502
17,104
100,235
83,131
17.1%
26,555
101,314
261%
Revenue Department
-
-
50,000
50,000
-
50,000
Unallocated General Expense
8,998
132,690
631,050
498,360
21.0%1
158,969
597,983
26.6%
TOTAL EXPENDITURES
744
3,099,593
10 339 050
7.239.457
30.0%
3
10 637 539
30.4%
)arf)
Department:
ILiquor
Fund:
Li uor
Category
2012
Month of
April
2012
April
YTD
2012
Approved
Budget
2012
Budget
Balance
%Used
2011
April
YTD
2011
Approved
Budget
%Used
655,475
9.3%
7,498
8,545
-12.3%
1,479,503
1,381,589
7.1%
66,249
REVENUES:
5.2%
$ 22.33 $
21.95
1.8%
4450 Sales - Liquor
4450 Sales - Wine
4450 Sales - Beer
4450 Sales - Other
4620 Investment Eamin s
4700 Reimbursements
127,388
64,851
192,276
2,392
137
1,211
506,090
249,568
716,347
7498
599
1,711
1705,453
852,364
2,601,267
21,142
1,000
2,000
1,199,363
602,796
1,884,920
13,644
401
289
291%
29.3%
27.5%
35.5%
59.9%
85.6%
481,823
235,746
655,475
8,545
376
555
1,705,453
759,895
2,681,718
11,142
3,000
-
28.3%
31.0%
24.4%
76.7%
12.5%
100.0%
TOTAL REVENUES
388,266
1,481,812
5 183 228
3,701 414
28.6%
1,382 620
6 161 208
26.8%
Gross Margin
%
322,696
367,427
24.8%
1,248,158
24.1%
(880,731)
29.4%
150,618
10.9%
1,223,629
23.7%
12.3%
EXPENDITURES:
6800 Cost of Sales
6105 Salaries B Fringe Benefits
6200 Supplies. Repairs, Maint.
6306 Services &Charges
6600 Debl Service
6700 Transfers
6898 Depreciation
6900 Misr. Expenses
64,212
36,943
318
11822
-
-
630
1,112,076
152,106
2,966
55,836
-
-
-
944
3,932,068
436,850
16,600
186,500
128,035
420,000
77,671
3,650
2,819,992
284,744
13,634
130,664
128,035
420,000
77,671
2,706
282%
34.8%
17.9%
29.9%
0.0%
0.0%
0.0%
25.9%
1,230,971
143648
3,466
51,501
-
-
140
3,934,579
439,844
20,400
168,105
128,048
451,030
77,671
3,250
31.3%
32.7%
17.0%
30.6%
0.0%
0.0%
0.0%
4.3%
TOTAL EXPENDITURES
117 925
1 323 928
6 201,374
3,877 446
25.6%
1,429 726
6 222 927
27.4%
TOTAL REVENUE OVER
UNDER EXPENDITURES
274331
167884
18148
176032
47206
61719
76.5%
COMMENTS:
REVENUES:
Sales
Year- to-Date Sales
Liquor
Wine
Beer
Other
Total Sales
YTD Customer Count
Average Sale per Customer
EXPENDITURES:
Cost of Sales
Salaries & Fringe Benefits
Services & Charges
Debt Service
Depreciation
The poor weather in April 2012 resulted in a 3% decrease in sales compared to last year, with the customer count down 526
for the month. YTD 2012 sales remain good when compared to the poor YTD 2011 sales, up 7 %, with the customer count up
3,299, or 5 %.
The store has discontinued taking personal checks as of May 1st. Cashiers will continue to take personal checks through May
31st for patrons who are unaware of the change, but starting .tune 1st no personal checks will be allowed.
YTD
YTD
2012
2011
Chance
506,090
481,823
5.0%
249,568
235,746
5.9%
716,347
655,475
9.3%
7,498
8,545
-12.3%
1,479,503
1,381,589
7.1%
66,249
62,950
5.2%
$ 22.33 $
21.95
1.8%
April
April
2
2017
Change
127,388
132,050
.3.5%
64,851
66,429
-5.2%
192,276
194,576
-1.2%
2,392
3,681
-35.0%
386,907
398,736
-3.0%
17,172
17,698
-3.0%
$ 22.53 $
22.53
0.0%
April reflects a change in accounting for Cost of Sales and Inventory. We are now accounting for actual inventory levels
monthly where in prior years we updated inventory only at year end. This change will bring the monthly financials in line with
reports generated by Candice and will present a more accurate Cost of Sales.
Training hours for new part-time employees contribute to the increase in this expense category. Annual wage mertt increases
also contribute to the increase over the prior year.
The increase over YTD 2011 is due to credit card fees; $2,200 and cooler repairs; $2,440. The increased credit card fees are
due to increased sales as well as increased use of credit cards. The trend of increased cretllt card usage was anticipated in
the 2012 budget and YTD expense is trending just below the budgeted amount.
Loan payments to Water and Sewer Funds are made in December of each year
Depreciation is calculated and booked at year -end.
�W)
Department:
Creekside
Fund:
I Com ost
2012
2012
2012
2012
2011
2011
Category
Month of
April
Approved
Budget
%Used
April
Approved
%Used
April
YTD
Budget
Balance
YTD
Budget
REVENUES:
4250
Charges for Services
55
45,131
132,000
%,869
34.2%
21,800
20,000
109.0%
4450
Sales - Bulk Product
23,301
36,193
145,000
tioa,607
25.0%
9,522
100,000
9.5%
4450
Sales - Ba ed Product
476,194
1,024,686
1,759,629
734,943
58.2%
829,611
1,700,000
48.8%
4450
Sales - Other
26,006
40,612
66,000
25,388
61.5%
28,589
67,000
421%
4620
Investment Earnings
1,949
-
1,949
10090%
202
-
100.0%
4700
Reimbursements
597
607
1,000
393
607%
2,000
0.0%
TOTAL REVENUES
526163
1146280
2,103629
968349
64.4%
889,724
1889,000
47.1%
Gross Margin
212,807
405,688
769,686
(363,998)
52.7%
241,740
1,011,000
219%
%
40.5%
36.8%
39.1%
27.9%
54.2%
EXPENDITURES:
6800
Cost of Sales
312,694
695,804
1,200,943
505,139
57.9%
625,982
856,000
73.1%
6105
Salaries & Fringe Benefits
34,639
161,327
478,605
317,278
33.7%
160,785
578,863
27.8%
6200
Supplies Repairs, Maint.
4,617
12,243
24,350
12,107
1 50.3%
25,946
52,130
49.8%
6300
Connected Services
11,676
20,583
58,000
37,417
35.5%
8,778
43,000
20.4%
6306
Services &Cha es
12,687
33,161
117,800
84,639
28.1%
28,317
150,295
18.8%
6700
Transfers
-
-
57,800
57,800
0.0%
-
57,800
0.0%
6898
De reciation
3,000
12,258
70,290
82,548
-17A%
10,954
146,184
-7.5%
6900
Misc. Ex
1,520
4,201
8,500
4,299
49.4%
2
12,500
19.0%
7000
Capital Outlay
725,000
125,000
0.0%
-
94 000
0.0%
TOTAL EXPENDITURES
374 827
916 061
2,141,288
1 226 227
42.7%
841 230
1 990 772
42.3%
TOTAL REVENUE OVER
151326
230219
37669
267
- 677.3%
48494
701772
.47.6%
UNDER EXPENDITURES
n
COMMENTS:
REVENUES:
Charges for Services St. Cloud purchased our de- bagger in February 2012 for $45,000.
Sales YTD 2012 sales have been very favorable with the mill spring weather. Bulk and bag quantities will be supplied in next
month's report.
Investment Earnings The 2012 activity includes an accrual reversal related to the 12/31/2011 market value adjustment on our investments. This
reversal causes a negative variance all year until we book the 12/3112012 market value adjustment
EXPENDITURES:
Contracted Services The majority of this expense category relates to services for turning the compost rows at the St. Cloud operation which we are
managing; $13,432. The remaining activity is the temporary labor used in operations; $7,151.
Transfers Transfers are made at year -end.
Depreciation Depreciation is calculated and booked at year -end. The negative activity all year is due to including depreciation in the cost of
the product, essentially moving the cost from the P &L to inventory on the Balance Sheet
)arf)
Department:
Refuse
Fund:
lRefuse
2012
2012
2012
2012
2011
Category
Month of
April
Approved
Budget
%Used
April
! 2011
April
YTD
Budget
Balance
YTD
REVENUES:
26,000
26,000
0.0%
4100 Inter overnmental
-
-
0.0%
-
-
0.0%
4250 Char es for Services
-
93,306
-
376,079
-
1,143,100
767,021
32.9%
377,809
1,167,000
32.4%
4450 Sales
2,836
2,836
100.0%
522
-
100.0%
4620 Investment Eamin s
-
-
0.0%
-
0.0%
4700 Reimbursements
-
-
TOTAL REVENUES
93306
373
1,168100
796,857
31.9%
378331
1
31.6%
EXPENDITURES:
-
5,000
5,000
0.0%
-
5,000
0.0%
6800
Cost of Sales
-
13,420
56,879
148,420
it 1,541
383%
47,951
143,945
6105
Salaries 8 Frin is Benefits
959
3,936
68,700
1 64,764
1 5.7%
33,627
122,950
6200
Su lies, Re airs, Maint.
1,406
15,000
13,594
9.4%
845
31,000
2.7%
6300
Contracted Services
690
165,697
658,417
492,720
25.2%
153,021
667,800
20.0%
6306
Services 8 Char es
51,854
-
6700
Transfers
-
55,000
55,000
0.0%
264,811
0.0%
6898
De reciation
-
-
163,073
163,073
0.0%
-
6900
Misc. Ex nses
54
7000
Ca ital Outla
-
TOTAL EXPENDITURES
66,977
228 030
1 113 610
886 680
20.6%
244177
138960
17.6%
TOTAL REVENUE OVER
26329
146
66490
89
261.7%
13 164
193040
- 68.6Y.
UNDER EXPENDITURES
COMMENTS:
REVENUES:
Intergovernmental This income category consists of the County reimbursement for the site montior (SCORE). Reimbursements are received
quarterly and we expect the first reimbursement in May or June.
Sales YTD sales are tracking to budget.
Investment Earnings The 2012 activity includes an accrual reversal related to the 12131/2011 market value adjustment on our investments. This
reversal causes a negative variance all year until we book the 1 213112 01 2 market value adjustment.
EXPENDITURES:
Supplies, Repairs, Mainl. The YTD 2012 decrease from YTD 2011 is due primarily to the compost bag program; $(23,886). We changed our program in
2011, handing out bags to residents on pre - determined dates at the Fairgrounds and anytime at City Center rather than
delivering door - to-door. History has shown that many bags delivered door -to door were simply being lhmwn out in the trash.
This change has resulted in a significant savings in bag cost.
Services & Charges The majority of the increase in YTD 2012 from YTD 2011 is due to the increase in Waste Management's hauling fee; $5,344.
The contract calls for the fee to be increased by the change in the CPI on April 1st and October 1st of each year. The change
in the CPI amounts to a 5% increase when comparing the first quarter 2012 expense to the first quarter 2011 expense.
Other expenses of note in YTD 2012 include the cost to print new stickers for the Organic Carts; $2,351 as well as additional
cost to foam seal the wall between the office and tipping room; $2,663.
Transfers Transfers are made at year -end.
Depreciation Depreciation is calculated and booked at year -end.
ia�f)
Department:
lWater
Fund:
lWater
Services & Charges
2012
2012
2012
2012
The annual principal payments and semi- annual interest payments were made in January on the 2005 and 2006 water
2011
2011
Category
Month of
April
Approved
Budget
%Used
April
Approved
%Used
April
YTO
Budget
Balance
YTD
Budget
REVENUES:
4005
Taxes
42,341
67,096
252,000
184,904
26.6%
-
-
0.0%
4020 ISpecial
Assessments
-
-
-
-
0.0%
-
-
10%
4250 lChames
for Services
1,821
23,196
32,000
8,804
72.5%
12,309
32,000
38.5%
4450 ISales
183,161
715,751
2,347,500
11.631,749
30.5%
753,595
2,501,500
301%
4620
Investment Earnings
7,257
20,000
27,257
-36.3%
19,873
20,000
-99.4%
4700
Reimbursements
2,624
2,619
64017
61,398
4.1%
90
63,802
0.1%
4800
Transfers
30
-
30
100.0%
90
700.0%
TOTAL
REVENUES
229
801
2,715,517
1,914082
29.5%
746,210
2617,302
28.6%
EXPENDITURES:
6105
Salaries &Frin eBenefils
32,769
119,005
443,330
324,325
26.8%
127,342
452,846
6200
Supplies, Repairs, Maint.
9,719
25,124
143,975
118,851
17.5%
28,290
149,600
6300
Consulting
1,007
5,098
50,000
44,902
10.2%
5,978
50,000
420�2%
6306
Services 8 Che es
34,573
101,292
405,550
304,258
25.0%
98,080
485,450
6600
Debt Service
204,669
1,218,884
1,014215
16.8%
228,125
1,211,338
6700
Transfers
-
-
43,145
43,745
0.0%
43,145
6898
Depreciation
-
-
1,020,000
1,020,000
0.0%
-
1
0.0%
6900
Misc. Expenses
278
7,544
15,850
8,306
47.6%
4,959
13,450
36.9%
7000
Capital Outlay
-
250,000
250,000
0.0%
240.000
0.0%
TOTAL EXPENDITURES
78,345
"2,733
3,590,734
3,128 001
12.9%
492 773
3,645,829
13.6%
TOTAL REVENUE OVER
UNDER EXPENDITURES
161601
338707
(876
1213920
-38.7%
263437
11
-24.6%
COMMENTS:
REVENUES:
Taxes This income category consists of the Local Sales Tax which was effective January 1, 2012. The YTD 2012 amount shown
above reflects January and February receipts from the State. Actual receipts have been more favorable than the P &L
indicates as there is a lag of approximately 40 days after month end until we receive settlement from the State.
Charges for Services This income category consists of the Antenna Rent from Verizon & T- Mobile on the City water lowers. YTD 2012 is reflecting
an increase over YTD 2011 due to Verizon paying their entire 2012 rent in January on one antenna, where in prior years they
paid it monthly; $16,210.
Sales Water sales are tracking slightly below budget. Consumption figures will be supplied in next month's report.
Investment Earnings The 2012 activity includes an accrual reversal related to the 12/31/2011 market value adjustment on our investments. This
reversal causes a negative variance all year unfil we book the 12/31/2012 market value adjustment.
EXPENDITURES:
Supplies, Repairs, Maint.
The majority of this expense category is for chemicals, which is tracking below budget YTD.
Services & Charges
This expense category consists mainly of Liabiley Insurance, Utilities and Contract Repair & Maintenance. Utilities and R&M
are trending below budget currently due to the mild winter and the insurance premiums are paid in October.
Debt Service
The annual principal payments and semi- annual interest payments were made in January on the 2005 and 2006 water
revenue bonds and the 2009 water refunding bonds . The second interest payments will be made in July. Semi- annual
interest payment was made in February for the 2005 & 2006 PFA bonds with principal and the final interest payment due in
August.
Transfers
Transfers are made at year -end.
Depreciation
Depreciation is calculated and booked at year -end.
Department:
1wastewater
Fund:
ISewer
2012
2012
2012
2012
revenue bonds and the 2009 sewer refunding bonds . The second interest payments will be made in July. SemFannual
2011
2011
Transfers
Category
Month of
April
Approved
Budget
% Used
April
Approved
%Used
April
YTD
Budget
Balance
YTD
Budget
REVENUES:
4005
Taxes
58,471
92,656
348,000
255,344
26.6%
-
-
0.0%
6,700
7,000
300
951%
6,800
7,500
90.7%
4070
Permits
-
80
180
7.000
6,820
2.6%
1,218
6,000
20.3%
4250
Charges for Services
322,576
1,174,913
3,190,000
2,015,087
36.8%
1,362,480
3494,000
39.0%
4450
Sales
10,878
20,000
30,878
-54A%
29,491
20,000
- 147.5%
4620
Investment Earnings
3,183
6,463
64,017
57554
10.1%
15,970
-
100.0%
4700
Reimbursements
0.0%
63,802
0.0%
4800
Transfers
-
-
-
TOTAL REVENUES
384
1
3
2,366963
34.9%
1,356977
3,591302
37.8%
EXPENDITURES:
6105 Salaries & Fringe Benefits
44,003
192,484
623,725
431,241
30.9%
182 752
620,093
29.5%
6200 Supplies, Repairs, Maint.
20,860
91,339
405,500
314,161
22.5%
151,099
404,500
37.4%
6300 Consuftina
5
15,379
120,000
104,621
12.8%
34,870
120,000
29.1%
6306 Services &Charges
44,248
182,457
747,300
564,843
24.4%
204,335
737,225
27.7%
6600 Debt Service
-
434,319
1,527,212
1,092,893
28.4%
423,759
1,516,000
28.0%
6700 Transfers
-
-
43,145
43,145
0.D%
43,145
0.0%
-
-
1,620,000
1,620,000
0.0%
-
7620,000
0.0%
6898 Depreciation
119
15,606
27,000
11,394
57.8%
15,549
22500
68.8%
6900 Misc. Expenses
350,000
350,000
0.0%
350,000
0.0%
7000 Capital Outlay
TOTAL EXPENDITURES
114,922
931 683
3 88
5 462
4,532 299
1 17.0%
1,012 363
6,433,563
18.6%
TOTAL REVENUE OVER
UNDER EXPENDITURES
269.389
338.461
1,827,866)
2166 316
-18.6%
J44613
1842 261
-18.7%
COMMENTS:
REVENUES:
Taxes This income category consists of the Local Sales Tax which was affective January 1, 2012. The YTD 2012 amount shown
above reflects January and February receipts from the State. Actual receipts have been more favorable than the P &L
indicates as there is a lag of appmximately 40 days after month end until we receive settlement from the State.
Sales Sewer sales are tracking above budget. Consumption figures will be supplied in next month's report.
Investment Earnings The 2012 activity indudes an accrual reversal related to the 12/3112011 market value adjustment on our investments. This
reversal causes a negative variance all year until we book the 12/31/2012 market value adjustment.
EXPENDITURES:
Supplies, Repairs, Maint.
The majority of this expense category is for chemicals, which is tracking below budget YTD.
Services & Charges
This expense category consists mainly of Liability Insurance, Utilities and Contract Repair & Maintenance. Utilities and R &M
are trending below budget currently due to the mill winter and the insurance premiums are paid in October.
Debt Service
The annual principal payments and semi - annual interest payments were made in January on the 2005 and 2006 sewer
revenue bonds and the 2009 sewer refunding bonds . The second interest payments will be made in July. SemFannual
interest payment was made in February for the 2007 PFA bonds with principal and the final interest payment due in August.
Transfers
Transfers are made at year -end.
Depredation
Depreciation is calculated and booked at year -end.
Misc. Expenses
The majority of this expense category is the annual MPCA permit fee; $14,350.
ia(f)
Department:
Storm Water
Fund:
Storm Water Utili
2012
2012
2012
2012
2011
2011
Category
Mordhof
April
Approved
Budget
%Used
April
A pprovetl
% Usetl
April
YTD
Budget
Balance
YTD
Budget
REVENUES:
4070
Permits
35
135
-
.135
100.0%
0.0%
4100 Intergov ernmental
-
-
0.0%
0.0%
4250 Char es for Services
473
473
1,000
527
4763%
42,000
100.0%
4450 Sales
52,561
206,120
613,250
407,130
33.6%
192,781
566,250
34.0%
4620 Investment Earnings
-
(3.712fl
1,000
4,712
- 371.2%
829
1,000
82.9%
4700 Reimbursements
914
914
914
10060%
500
1,650
30.3%
TOTAL REVENUES
53,982
203,930
616,260
(411
33.1%
236
568,90
41.6%
EXPENDITURES:
6105
Salaries 8 Fringe Benefits
6,860
30,732
205,610
174,878
1409%
38,006
203,770
18.7%
6200
Su lies, Repairs, Maim.
192
957
33,100
32,143
2.9%
23,171
33,100
7060%
6300
Consufting
2,006 1
8,459
20.000
11,541
42.3%
20,000
0.0%
6306
ee Charges
2,271
18,062
122,250
104,188
14.8%
49,061
104,950
46.7%
6600
D i.
Debl Service
125,425
165,340
39,915
75.9%
119,405
165,400
72.2%
6700 Transfers
-
-
-
0.0%
0.0%
6898 De mciatmn
90,000
90,000
0.0%
80,000
0.0%
6900 Misc. Expenses
-
57
2,200
2,143
2.6%
189
2,200
8.6%
7000 Capital Outlay
-
-
157,000
157,000
0.0%
33,785
120,000
28.2%
TOTAL EXPENDITURES
11,329
183,692
795,600
611,808
2301%
263,618
729,420
36.1%
TOTAL REVENUE OVER
UNDER EXPENDITURES
42664
20,238
(180
200488
-11.rn
27509
160620
17.1%
COMMENTS:
REVENUES
Sales Stormwater fees reflect an increase due to the budgeted 8.3% increase in the fee schedule. YTD fees are tracking with the
budget.
Investment Earnings The 2012 activity includes an accrual reversal related to the 12/31/2011 market value adjustment on our investments. This
reversal causes a negative variance all year until we book the 12131/2012 market value adjustment.
EXPENDITURES:
Salaries 8 Fringe Benefits Payroll is tracking under budget until seasonal employees begin working in May.
Consulting The majority of the YTD 2012 expense is related to the south central drainage study performed by SEH
Debt Service The annual principal payment and semi - annual interest payment was made in January on the 2008 stormwater revenue
bonds. The second interest payment will be made in July. Annual interest on the Challenger street sweeper capital lease was
made in March.
Depreciation Depreciation is calculated and booked at year -end.
Department:
HATS
Fund:
HATS
Charges for Services
2012
2012
2012
2012
The 2012 activity includes an accrual reversal related to the 12/3112011 market value adjustment on our investments. This
2011
2011
Category
Month of
April
Approved
Budget
% Used
April
Approved
% Used
April
YTD
Budget
Balance
VTD
Budget
REVENUES:
4100 Inte ovemmental
5,471
21,884
131,150
109.266
167%
-
131,350
0.0%
4250 Charges for Services
29,438
139,458
480,000
340,542
29.1%
208,237
380,000
54.6%
4620 Investment Earnings
-
399
1,000
1,399
-39.9%
128
1,000
12.8%
4700 Reimbursements
246
3B4
2,000
1,616
19.2%
2,000
24.6%
-
89,650
89,650
O.D%
7,050
0.0%
4600 Transfers
-
TOTAL REVENUES
36155
161327
703800
642473
22.9%
1400
34.7%
a218,545
EXPENDITURES:
6105
Salaries 8 Fringe i Benefits
5,515
21,212
55,375
34,163
38.3%
1,290
44.2%
6200
Supplies. Repairs, Maint.
31,363
149,115
492,900
343,785
30.3%
93,900
55.5%
-
1,455
1,455
0.0%
-
1,625
0.0%
6300
Consulting
-
11,131
38,901
154,000
115,099
25.3%
52771
152,500
341%
6306
Services BChar es
70
70
0.0%
-
85
0.0%
6900
Misc. Ex enses
-
-
-
0.0%
-
2,000
0.0%
7000
capital Outla
TOTAL EXPENDITURES
48
209
703
494,571
29.7%
293
601
48.8%
TOTAL REVENUE OVER
J UNDERI EXPENDITURES
12 854
47 902
47 902
84 651
COMMENTS:
REVENUES:
Intergovernmental
This income category consists of the funding from the three governmental entities; Stale, County and City. The State is
paying monthly where the County and City pay semi - annually around June and October.
Charges for Services
This income category consists of the fuel sales to various governmental entities. The decrease from 2011 is attributed! mainly
to Trailblazer Transit no longer using our fuel system.
Investment Earnings
The 2012 activity includes an accrual reversal related to the 12/3112011 market value adjustment on our investments. This
reversal causes a negative variance all year until we book the 12/31/2012 market value adjustment.
EXPENDITURES:
Supplies, Repairs, Mainl. This expense category consists of the fuel sales to various governmental entities. The decrease from 2011 is attributed
mainly to Trailblazer Transit no longer using our fuel system.
Services 8 Charges This expense category consists mainly of Liabil8y Insurance, Utilities and Contract Repair 8 Maintenance. Utilities and R&M
are trending below budget currently due to the mild winter and the insurance premiums are paid in October.
CITY OF HUTCHNSOM
Irrvesftf Report
For We Wnth En ck d Apfil 3q, 2012
ll
Wes Fargo
Morkey Make
r t
Interest
cu"rit
DWe cl
Date of
Par
CurrEnt
Purchase
U ri re a I;zed
Premium N III ext
In stitut i 0 n
D e s- c riptioFl,
Rato
Yield
Purchase
maway
value
Value
Amo unt
G a-1 n If Lcms)
(Disc.wnt Call Date
,i Ba-nelj
Jvlof�av foarke!
L
0.040%
51 F,2-25.70
515,000-00
1 122- 5 - 7 0%
2105 J . c,., i
1 7
21 0 r 76
.676-75
2.000%
A
SmM Barn-ey
Co's
2.750%
2 '.744%
C:5,;2012009
1015/29/2012
56
®� . 9
1
56-1 000 • C-3
119
NIA
S r1% I t"I Bamey
CD's
3-050%
3.042%
CrL, D. .7 C. 0
n 9
05 / 2 01
- 2
w 6r
.0 1235-20
98,00000
235.21,'
N/A
524 P816-25
525,000,00-
3.150%
S.142%
C512 012 C C-P G:
05/29/2012
X000. 00
98,24402
98. 000. w
244-02
NIA
m yth B arne�
C D's
3.100%
3-09.2%
m, 2 0 t2 L_,i L, Ll
1-250%
rr 4 0 I:Yr OV0120 jif 2
98,239.12
987000.00
239.12
0 NIA
rre�
C [),�-
q
2-450%
2437%
07 1 -21 26 ;2 i(M
07123/2D12
125, 000.00
125,1&27-50
12510%00
627.60
m NIA
.S-nft R-,irrcb�
C D �s,
2.45"
Z 437
U71=009
0 7tZU2 D 1 2
2451000-00
2461M.90
2450000.00
1,229-90
hVA
0 .
S,-,ri,&Lh B a, r - e -i
Coo D, 5
2.45011A
2-43711-,
07MI2009
07r2W2012
130,000-00
130,562.60
1301000.00
-
66260
WA
L h hamc.,i
1 50:11
0,300%
0. 30011 0�
CV131,2012
0713 rz-0 1 2
2. 4 -9. DW. 00
248967.63
249JOW-00
(32-37)
WA
r
Srr Ba.!Ie�
GD,5
0.250%
0,250 �j
M1 3t.2012
07t3l 12) 1 2
249 ;0
2 48; B68z 03
2491000-00
('1 31 . 97)
NVA
SrnW bar
C 0,.C�
3-300%
3.210%
GE1 1 Di2o)9
06110�2313
100 00
-.UULj
. .
10277-800
i0o 1000-0,D
2,70118.00
NIA
1kMj t.9 Roj.Mjp1 r
C U-C
3-300
3,210%
m 1 0 im'2 D39
W1 U201 3
1 100. p2i kJ L.1 00
8. GO
0100. 00
NIA
Sm- it h Barne-
C U-E
3400%
- 3 30411A,
M 0,�2 1 .: 91�
I.-D Lj
M 1012013
100,000.00
1
Arlit
w2 �389 00
10 0, 000. 00
2;m 889. 0 0
NfA
Sm it[- B a rr- e l 1
Total Value Total
0-96"
0-%0%
02.103/2012
02JO912015
248,00000
24-5."91.3�2
248
705,.68
NIA
�`rr-iith r p. -I
r, D
1.0501%
1. mqh
0 2! 0 3�2- r,) 1
02M/2015
248,000. 00
245 7 971.36
.2 481. cm, 00
�21 0028-64)
141A
Smith
C.", D's
0.950%
0. 9W*A
0 3.11 1
()/1 L,V2015
2481000.0
245.291.84
2461000-00
(21708 16)
NIA
Smft Siam mi
F�' 1 1
2500A
•-1.248%
0 �,/2 7 /2 011
019-28�2,01 8
500PICOOO
500r6w.00
51r.10- 1 0 0Q 0D
630. QQ
QWV2012
Smith Barne
FHLe
2 OW%
1.99894
1 X2 51-201
.1.91 182
.1 91
:55()rCK)O- 00
5501335-50
�5:50,000.00
335.50
0511812012
TOTAL
Broker TD tdi
100,0%
$13 3071,927,81 1040%
� .I
41,,3%
,1 676, wI
5.495 0
5-5,001828-05
5,495.,676.75
5.161.30
Edw8rd Jones
I C
.4.875%
4-1 D%
0 1-11 X0 III 1
0 111 71'201 7
4311000-00
510.717.76
4 a. 0 2,21.8 3
"1 7.694.93
6.2. 0 r 2, LOM Ll NIA
Brcikc r Tota I
3,811A
431,000-00
510,71- 7.76
493PO,22.83
7,6 14.9 3,
62 1 0/- E.1
r--.r Z -
ll
Wes Fargo
Morkey Make
r t
L. 010%
" A
39-3.927.3D
393-927.30
393,927.30
WA
we-.].J4, �-,argQ
FNMA - Step
-.500%
I .,49M 1 D1051201 1
1 CV051201 8
i'-P�'Vt'.ST,eplEN,-T WAS C-ALLZ-DtWO12;
$1f500j0W
Wells Fargo
FHLB - Step
2.000%o
1, 99cp 081240011
3- 8t24U20
5 r 5.000, 00
51 F,2-25.70
515,000-00
1 122- 5 - 7 0%
UB.?24M12
Weils Fargo
FHLB - Step
2.000%
1.990-11A 09i:3-I'01 1
-)9rM20- 21
900..0D0.00
901 F 125. 00
W0,000-00
I 1 1.2-15-00
lr%A6� 3 GiZO 1 2
Wells FRFgO
FHLB - Sip
1. 60011k.
1.500% 0172V2012
32VV2022
I , 250, GW. CO
1,1249p,?87.50
1 F 2w I COO-00
17 5 -n
Wells Fargo
FHL8 - Step
1. 2 5 C, %D
1.250,3/o 0&2112012
-
525.000.00
524 P816-25
525,000,00-
(163-75)
F 1
Weik'sL
F - FL Stop
2-126%
2.120,�/t, W12312012
i=31202,2
I ,000F 00
1",000,720.00
1 PD0010MI-00
720.,00
� �;- ON
Wetis Facgo
FHLB - Step
1-250%
rr 4 0 I:Yr OV0120 jif 2
04J271202,2
I 1 1 30r000. 00
1.1301700-60
11 3010K-00
700.60
07 �2
Broker Total
42.9%
5 7 "1 3927. rmO
0,
5,.717,302.35
517133927-30
3.375.05
UBS Financial
on Ma"t
0 1 6-C rA,
45r G79--,80
45,07980
45..071@.80
N.I
UBS Financial
Taxable Muh
5- 3 0 29 14
:5 r.%,' 7 L:/1 I I lrz""-412 110
131101 i2-.'j
5w,000.00
523.070-00
541:.02(1.00
(1 iIo. 00)
-11. 020. 00 N/A
UBS, Financial
FNMA - NT
1 50:11
1 A 9 r� 09121120.m-,�
0912 1 *3 -,6
5w,000.(0
502 06s-()()
504.000.00
4 600 �C% 00 12 -111 � 1.2 0 1 1",
Z
US S Financial
Tax aUe Mum
2" 401115%
2 320%. 0417/2012
ID 1 11-1L.-IN 12017
-5 40FO. 0 0 0_ co
518.330.00
0 524.500.00
-�61170.00
24 500 N IA
Broker Totim 1
9 13.
1. 5.?. 5.07 9 P;'L:)
1
1 161 4r5%-. 80
( 26 1 04%P55-00 )
6915�?o
TOTAL INVESTMENTS
100.0% 3
IV85,683-0
771-4
13 31�7p392-96 S 13d�Vo1226.68
$ 186.28
S 131u-542083
PORTFOLIO BY PIR00t)CT TYPII
IL
iv,-ATU RI CHEERKE
4430101
"A of
-.3)3112012 Of
Monlhly
M atu riity IL urrent Vatue
r;
Prodwt T yE2
Total Value
Totaj:
Total Value Total
Cha E ,
" 1R.4 f
I;b Ell an 1 $3 year %_ _13
F 86 7
28.90
Markey Market,
.r1k,
$ /-, 4 -92.6 8 3.,,61-rja
-k
i8.7%
$2.60,486 901' 19.8%
($147r8DIL3 12-,
Lr In
1 - 2 V"-M
F q,.
.111.1 .5 15 'C', 0
6.2%
CD's
2,3%.185.80
- 011/0
2,393,958 46 1 -8--. 0%
2.227.34
2 - 3 Y:&:.-r- a r s
r-11
3 r.]. 15 5 7. 52
5.: 5 "A%
Govemirrent Bor.ds 7,387.123.3-1
5-0 5 %
6 2491947 a8 47.011/o
1 11 1371 175-93
'%'?fl - 4 y&ar�;
0
13. 0 "A
Corp oraM Bbn&
aw
G. 0%
1 500 045 36 11.3%
(1,54M.045.00)
5 years
'31
Nun 1694. Bonds
m 1 041 4W.00
e. 8%
523.490-00 3.9
17, 517,91000
56+ Y Q,.-r5
- - rr-
-74,340. 5 .5
N
L� A.
4''/ 1
TOTAL
$1 ��aA7130216
100,0%
$13 3071,927,81 1040%
� .I
TiDTAL 303173 14236 100.0%
Mun c1pal Owds
Corporate U rids
C- ov ern w-Yv-,- nt 8-ori d s
$1 ,j87 �3 6
S4rDXr000.G0
2.r OW i. COO, 00 - 5 8310515 Tof f 37----
$0-OD
Le5:5 th a n 1 1 - yea r.% 2 - 3 Mrs 3 - 4 yea rs 4 - 5 Vmrs ye,4 r s
,year
Money Market
I Mir