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cp04-10-2012 cCouncil Workshop —Meet with Local Legislators — 4 :00 p. m.
AGENDA
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, APRIL 10, 2012
1. CALL TO ORDER — 5:30 P.M.
2. INVOCATION — Christ the King Lutheran Church
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
5. PUBLIC COMMENTS
6. MINUTES
(a) REGULAR MEETING OF MARCH 27, 2012
Action — Motion to approve as presented
7. CONSENT AGENDA (Purpose: onlyfor items requiring Council approval by external entities that would otherwise
ave een a egate tot a City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 13989 - RESOLUTION APPROVING STATE OF MINNESOTA JOINT
POWERS AGREEMENTS WITH THE CITY OF HUTCHINSON AND THE STATE OF
MINNESOTA, DEPARTMENT OF PUBLIC SAFETY, BUREAU OF CRIMINAL
APPREHENSION AND AUTHORIZING CITY OFFICIALS TO EXECUTE SAID
AGREEMENTS AND AMENDMENTS
(b) CONSIDERATION FOR APPROVAL OF ISSUING SHORT -TERM GAMBLING LICENSE TO
CROW RIVER HABITAT FOR HUMANITY ON MAY 4, 2012, AT CHRIST THE KING
LUTHERAN CHURCH
(c) REAPPOINTMENT OF CHRISTIE HANTGE AND RAYMOND NORTON TO PLANNING
COMMISSION TO MARCH 2017
(d) CONSIDERATION FOR APPROVAL OF ITEMS FOR 5 AVENUE NW IMPROVEMENTS
PROJECT — LETTING NO. 1, PROJECT NO. 12 -01
(e) CONSIDERATION FOR APPROVAL OF CROW RIVER CORVETTE CLUB EVENT ON MAY 26,
2012
(f) CONSIDERATION FOR APPROVAL OF MINNESOTA LAWFUL GAMBLING PREMISES
PERMIT APPLICATION TO ALLOW AMERICAN LEGION POST 96 TO CONDUCT GAMBLING
DEVICES (PULL TABS) AT 16 MAIN STREET NORTH
CITY COUNCIL AGENDA —APRIL 10, 2012
(g) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
Action — Motion to approve consent agenda
8. PUBLIC HEARINGS — 6:00 P.M.
(a) CONSIDERATION FOR APPROVAL OF ISSUING ON -SALE INTOXICATING AND SUNDAY
LIQUOR LICENSE TO JOSEPH MAYLAND OF SSM ENTERPRISES, LLC DBA MAIN STREET
SPORTS BAR LOCATED AT 16 & 18 MAIN STREET SOUTH INCLUDING A 26 FOOT X 22 FOOT
OUTDOOR PATIO
Action — Motion to reject — Motion to approve
(b) PUBLIC HEARING FOR TRUNK HWY 15 RETAINING WALL RECONSTRUCTION PROJECT —
LETTING NO. 5, PROJECT NO. 12 -06 (ORDERING IMPROVEMENT AND PREPARATION OF
PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS)
Action — Motion to reject — Motion to approve
9. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information
necessary to cra t wise policy. A ways looking toward t e uture, not monitoring past)
(a) ECONOMIC DEVELOPMENT AUTHORITY 2011 ANNUAL REPORT PRESENTATION
No action.
10. UNFINISHED BUSINESS
11. NEW BUSINESS
(a) CONSIDERATION FOR APPROVAL OF ISSUING TOBACCO LICENSE TO SAMAR ABUJOUDA
LOCATED AT SMOKES 4 LESS, 114 MAIN STREET NORTH
Action — Motion to reject — Motion to approve
(b) CONSIDERATION FOR APPROVAL OF CITY OF HUTCHINSON POLICY 1.05 —MAYOR OR CITY
COUNCIL CANDIDATES - INQUIRIES AND POLICY 1.09 — BOARDS, COMMISSIONS &
COMMITTEES -VOTING POWERS
Action — Motion to reject — Motion to approve
(c) CONSIDERATION FOR APPROVAL OF SETTING JOINT CITY COUNCIL/HUTCHINSON UTILITIES
COMMISSION MEETING FOR MAY 2, 2012, AT 4:00 P.M. AT HUTCHINSON EVENT CENTER
Action — Motion to reject — Motion to approve
12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy thatguides the organization and
Council and manage the logistics of the Council. May include monitoring reports, policy development and governance
process items.)
(a) LIQUOR HUTCH QUARTERLY REPORT FOR JANUARY — MARCH 2012
(b) FIRE DEPARTMENT MONTHLY REORT FOR MARCH 2012
(c) HUTCHINSON UTILITIES COMMISSION MINUTES FROM FEBRUARY 29, 2012
CITYCOUNCIL AGENDA —APRIL 10, 2012
(d) HUTCHINSON PUBLIC LIBRARY BOARD MINUTES FROM FEBRUARY 27, 2012
(e) PARKS, RECREATION, COMMUNITY EDUCATION BOARD MINUTES FROM FEBRUARY 6, 2012
(fl PLANNING, ZONING, AND BUILDING DEPARTMENT MONTHLY REPORT FOR MARCH 2012
13. MISCELLANEOUS
14. ADJOURN
MINUTES
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, MARCH 27, 2012
1. CALL TO ORDER — 5:30 P.M.
Mayor teve oo called t e meeting to order. Members present were Mary Christensen, Bill Arndt, Chad
Czmowski and Eric Yost. Others present were Jeremy Carter, City Administrator, Kent Exner, City Engineer,
and Marc Sebora, City Attorney.
2. INVOCATION — Dr. Lee Allison, Riverside Assembly of God, delivered the invocation.
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS DONATIONS AND COMMUNITY SERVICE TO THE CITY
5. PUBLIC COMMENTS
6. MINUTES
(a) REGULAR MEETING OF MARCH 13, 2012
Motion by Czmowski, second by Christensen, to approve the minutes as presented. Motion carried
unanimously.
7. CONSENT AGENDA (Purpose: onlyfor items requiring Council approval by external entities that would otherwise
ave een delegated tot the City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 13982 - RESOLUTION APPROVING AN AMENDED REDEVELOPMENT
AGREEMENT BETWEEN THE CITY OF HUTCHINSON AND EARTHLY DELIGHTS, LTD.
2. ORDINANCE NO. 12 -0686 - AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA,
REESTABLISHING THE BOUNDARIES OF ELECTION PRECINCTS (SECOND READING AND
ADOPTION)
(b) PLANNING COMMISSION ITEMS
CONSIDERATION FOR APPROVAL OF ONE -LOT PRELIMINARY AND FINAL PLAT OF
DEPOT MARKETPLACE SUBMITTED BY MILES SEPPELT, HUTCHINSON ECONOMIC
DEVELOPMENT AUTHORITY WITH FAVORABLE PLANNING COMMISSION
RECOMMENDATION (ADOPT FINDINGS OF FACT RESOLUTION NO. 13970 AND
RESOLUTION NO. 13971)
2. CONSIDERATION FOR APPROVAL OF A VACATION OF ALLEY LOCATED IN THE
DEPOT MARKETPLACE PLAT REQUESTED BY MILES SEPPELT, HUTCHINSON
ECONOMIC DEVELOPMENT AUTHORITY WITH FAVORABLE PLANNING COMMISSION
RECOMMENDATION (ADOPT FINDINGS OF FACT RESOLUTION NO. 13972 AND
RESOLUTION NO. 13973)
(c) CONSIDERATION FOR APPROVAL OF 2012 -2013 LIQUOR LICENSE RENEWALS
�p (9.)-
CITY COUNCIL MINUTES — MARCH 27, 2012
(d) CONSIDERATION FOR APPROVAL OF ISSUING SHORT -TERM GAMBLING LICENSE TO
MINNESOTA GOOD SAMS CLUB ON MAY 27, 2012
(e) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
Item 7(c) was pulled for separate discussion
Motion by Arndt, second by Czmowski, to approve consent agenda with the exception of Item 7(c). Motion
carried unanimously.
Item 7(c) had further discussion. Mayor Cook noted that at the last Council meeting, a public hearing was
held regarding a proposed patio by Zella's and its relation to Zella's liquor license renewal. Marc Sebora,
City Attorney, explained that the City Council has the authority to include any conditions on the liquor
license as it deems fit pertaining to the patio. The smoking ordinance will apply to the patio area because it
will be staffed by Zella's employees. In addition, other conditions could include: 1.) outdoor service to be
contained to the contiguous area as described at the public hearing; 2.) no smoking in the outdoor area as
described at the public hearing; 3.) the patio are is to be surrounded by a fence or other similar structure and
entrance and exiting to be controlled by means of the gate; 4.) patio to be staffed when open and gate locked
when patio not in operation; 5.) the patio area is to be set back from the alleyway behind the building to
allow persons to safely leave the patio area before entering the alleyway— setback area shall be determined
by city staff; 6.) the licensee is to abide by all city liquor, noise an d nuisance ordinances. Council Member
Christensen asked if appropriate lighting is part of the plan.
Motion by Arndt, second by Christensen, to accept conditions proposed and renew Zella's LLC liquor
license. Motion carried unanimously.
8. PUBLIC HEARINGS — 6:00 P.M.
(a) CONSIDERATION FOR APPROVAL OF ISSUING WINE /STRONG BEER LICENSE TO
PROFUNDUM, INC. DBA KRAZY IVANS LOCATED AT 101 PARK PLACE
Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that the applicant has
applied for a wine /strong beer license to be part of a restaurant that is planned to be opened at 101 Park
Place.
Craig Hagen, Profundum, Inc., presented before the Council. Mr. Hagen noted that the proposed opening
date is April 10, 2012. Mr. Hagen explained that barbeque will be the theme of the restaurant (i.e. ribs,
brisket, pork, etc.). In addition, a wood grill has been purchased and will be used for burgers and
sandwiches. Additionally, Minnesota- brewed beer will be the main beer offerings.
Motion by Arndt, second by Czmowski, to close public hearing. Motion carried unanimously.
Motion by Czmowski, second by Christensen, to approve issuing wine /strong beet license to Profundum,
Inc. dba Krazy Ivans located at 101 Park Place. Motion carried unanimously.
(b) 2012 PAVEMENT MANAGEMENT PROGRAM PHASE I PROJECT — LETTING NO. 3, PROJECT NO.
12 -04 (CONSIDERATION OF ORDERING IMPROVEMENT, PREPARATION OF PLANS AND
SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS)
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that the proposed street
rehabilitation pEolect includes all or portions of Ash Street, Oak Street NE, Maple Street NE, TH 15 Service
Road #1, 11 Avenue NE and Northwoods Avenue NE. The improvements may include
reclaiming/removing the existing pavement section, grading, minimal /complete curb replacement, draintile
installation (with sump pump service stubs) and new pavement surfacing. 50% of the street improvements
will be assessed to the adjacent private properties on a street - frontage basis. If approved, this project is
anticipated to start in the summer of 2012 and should be completed in one construction season. The
estimated total project cost is $759,992.
2
CITY COUNCIL MINUTES — MARCH 27, 2012
Ken Elsterem, Maplewood Academy, asked when the project will be taking place. Mr. Exner noted that the
project would begin after July 4, 2012, and the completion date would be by September 30, 2012. Mr.
Elsterem noted concerns with access to the cafeterias and garbage removal when school is in session. Mr.
Exner noted that that will be taken into consideration if /when the project gets underway.
Motion by Arndt, second by Christensen, to close public hearing. Motion carried unanimously.
Motion by Arndt, second by Yost, to approve ordering improvement, preparation of plans and specifications
and advertisement for bids for Letting No. 3, Project No. 12 -04. Motion carried unanimously.
9. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information
necessary to cra wise po icy. Always looking toward t e uture, not monitoring past)
10. UNFINISHED BUSINESS
11. NEW BUSINESS
(a) CONSIDERATION FOR APPROVAL OF AUTHORIZING CROW RIVER WINERY TO DISPENSE
WINE AT BRING IT HOME EXPO AT MCLEOD COUNTY FAIRGROUNDS ON APRIL 21,2012
Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that the Crow River
Winery had requested to dispense wine at the Crow River Expo being held at the McLeod County
Fairgrounds on April 21, 2012. Hutchinson City Code, and state statute, allow for a liquor license holder
from an adjacent municipality to dispense liquor at a municipally -owned facility as long as the governing
board authorizes the activity. Mr. Sebora suggested that the City of Hutchinson should be listed as an
additional insured on the Crow River Winery's insurance policy.
Bill Corby, Chamber of Commerce /Bring it Home Expo, clarified that the Winery will be providing wine
samples and will not be dispensing liquor by the glassful.
Motion by Christensen, second by Arndt, to approve authorizing Crow River Winery to dispense wine at
Bring it Home Expo at McLeod County Fairgrounds on April 21, 2012, albeit adding the City of Hutchinson
as an additional insured on their insurance policy.
Nic Bacon, Crow River Winery, presented before the Council. Mr. Bacon noted that the Winery does have
liquor liability insurance. Mr. Bacon assured that proper identification will be asked of all participants.
Motion carried unanimously.
Mr. Corby also provided further information on the Bring it Home Expo, which is a family/business expo
highlighting area businesses and organizations.
(b) CONSIDERATION FOR APPROVAL OF CITY OF HUTCHINSON POLICY 1.01- TEAM
MANAGEMENT AND POLICY 1.03 — COUNCIL MINUTE KEEPING
Jeremy Carter, City Administrator, presented before the Council. Mr. Carter noted that one of his initiatives
this year is to review all of the City's policies and from then on, have them reviewed on a cyclical basis. Mr.
Carter reviewed the two policies at hand and how they are applied to City operations.
1.01 — Mayor Cook asked about the team management concept being part of an employee's annual
performance review as noted in the policy. Mr. Carter noted that this concept is in fact part of his direct
reports' reviews.
Motion by Czmowski, second by Yost, to approve City of Hutchinson Policies 1.01 and 1.03. Motion
carried unanimously.
12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the organization and
aunt and manage the logistics of the Council. May include monitoring reports, policy development and governance
process items.)
CITY CO UNCIL MINUTES — MARCH 27, 2012
(a) PLANNING COMMISSION MINUTES FROM JANUARY 17, 2012
(b) HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM
FEBRUARY 21, 2012
(c) CITY OF HUTCHINSON FINANCIAL REPORT FOR FEBRUARY 2012
(d) CITY OF HUTCHINSON INVESTMENT REPORT FOR FEBRUARY 2012
Council Member Arndt noted that the house located at 400 Lynn Road is to be completed by the end of the
school year.
Mayor Cook also asked if perhaps a community garden could be instituted on the lot owned by the HRA on
Franklin Street. Dan Jochum, Planning Director, noted that he was aware that the HRA was working with
Crow River Habitat for Humanity on a potential conveyance this year. Mr. Carter will follow up with the
HRA Director on this topic.
13. MISCELLANEOUS
(a) CONSIDERATION FOR APPROVAL OF RESOLUTION NOS. 13983 AND 13984 PERTAINING TO
THE CROW RIVER TO CAMPBELL LAKE CONNECTION PROJECT
Jeremy Carter, City Administrator, noted that staff needs Council approval to submit a grant application to
the Minnesota Department of Natural Resources for restoring the Crow River to Campbell Lake Connection
project and also Council authorization to submit grant proposal to the Legislative - Citizen Commission on
Minnesota Resources for restoring the Crow River to Campbell Lake Connection Project.
Motion by Czmowski, second by Arndt, to approve Resolution Nos. 13983 and 13984. Motion carried
unanimously.
Mary Christensen — Council Member Christensen asked if mosquito spraying will commence earlier this
season due to the warmer weather. Mosquitoes have already been spotted. Mr. Carter explained that this
topic will be discussed at the next Resource Allocation Committee meeting being held next week.
Council Member Christensen also asked for an update on the local sales tax collection year -to -date. Mr.
Carter noted that the first month's estimation is $55,000, although no formal report has come in from the
Department of Revenue. Projections for 2012 could be approximately $700,000.
Chad Czmowski — Council Member Czmowski noted that skaters at the skate park have asked for the lights
to be turned on. Council Member Czmowski noted that the lights will be turned on April 1, 2012. Skaters
are overall very happy with the skate park.
Jeremy Carter — Mr. Carter noted that the Natural Resources Specialist, Mike Babe, applied for and received
a $25,000 grant to purchase and plant various species of trees. This will allow for a two -year tree supply.
Mr. Carter also noted that departmental budgets have been distributed to directors. Mr. Carter would like to
set a workshop to discuss budget parameters with the Council. Mayor Cook mentioned that the Ends
statements should be adopted at the April 24, 2012, City Council meeting as well.
Motion by Arndt, second by Christensen, to set April 24, 2012, at 4:00 p.m. to discuss budget parameters.
Motion carried unanimously.
Mr. Carter noted that he has contacted the City's local senator and representatives to introduce themselves to
City officials. April 10, 2012, will work for the two representatives who are new representatives of
Hutchinson to come meet with City officials.
Motion by Czmowski, second by Cook, to set April 10, 2012, at 4:00 p.m. to meet with City local
representatives. Motion carried unanimously.
4 L)
CITY COUNCIL MINUTES— MARCH 27, 2012
Mr. Carter also updated the Council on staff projects, such as facility assessments that are beginning. Also, a
pre -sale bond report will be coming to the Council at a future date.
Mayor Cook noted that the City- School Facility Committee did some preliminary assessments so staff may
want to check that out.
Mayor Cook — Mayor Cook mentioned that the Hutchinson Utilities Commission annual breakfast is
scheduled for April 11, 2012, at 7:00 a.m.
Motion by Christensen, second by Cook, to set public meeting for April 11, 2012, at 7:00 a.m. for council
members to attend HUC annual breakfast meeting. Motion carried unanimously.
Mayor Cook also encouraged residents to pick up litter as they are out and about.
14. ADJOURN
Motion by Arndt, second by Czmowski, to adjourn at 6:45 p.m. Motion carried unanimously.
5 (x L)
RESOLUTION NO. 13989
A RESOLUTION APPROVING STATE OF MINNESOTA JOINT POWERS
AGREEMENTS WITH THE CITY OF HUTCHINSON AND THE STATE OF
MINNESOTA, DEPARTMENT OF PUBLIC SAFETY, BUREAU OF CRIMINAL
APPREHENSION AND AUTHORIZING CITY OFFICIALS TO EXECUTE SAID
AGREEMENTS AND AMENDMENTS
WHEREAS, the City of Hutchinson on behalf of its Prosecuting Attorney and Police
Department desires to enter into Joint Powers Agreements with the State of Minnesota,
Department of Public Safety, Bureau of Criminal Apprehension to use systems and tools
available over the State's criminal justice data communications network for which the City is
eligible. The Joint Powers Agreements further provide the City with the ability to add, modify
and delete connectivity, systems and tools over the five year life of the agreement and obligates
the City to pay the costs for the network connection;
WHEREAS, the City Charter gives the City Administrator, or his designee, and the
Mayor, the ability to execute contracts on the City's behalf,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF HUTCHINSON
That the State of Minnesota Joint Powers Agreements by and between the State of
Minnesota acting through its Department of Public Safety, Bureau of Criminal Apprehension and
the City of Hutchinson on behalf of its Prosecuting Attorney and Police Department, are hereby
approved. Copies of the two Joint Powers Agreements are attached to this Resolution and made
a part of it.
That the Chief of Police, or his successor, is designated the Authorized Representative for
the Hutchinson Police Department. The Authorized Representative is also authorized to sign any
subsequent amendment or agreement that may be required by the State of Minnesota to maintain
the City's connection to the systems and tools offered by the State.
To assist the Authorized Representative with the administration of the agreement, the
Police Lieutenant is appointed as the Authorized Representative's designee.
That the City Attorney, or his successor, is designated the Authorized Representative for
the Prosecuting Attorney. The Authorized Representative is also authorized to sign any
subsequent amendment or agreement that may be required by the State of Minnesota to maintain
the City's connection to the systems and tools offered by the State.
That Steven W. Cook, the Mayor for the City of Hutchinson, and Jeremy J. Carter, City
Administrator, or any of the designees indicated above, are authorized to sign the State of
Minnesota Joint Powers Agreements, or, if needed, any subsequent agreements and amendments.
Adopted by the City Council this 10`" day of April, 2012.
ATTEST:
Steven W. Cook
Mayor
Jeremy J. Carter
City Administrator
9 (aj
SWIFT Contract # 41138
MN0430200
STATE OF MINNESOTA
JOINT POWERS AGREEMENT
CRIMINAL JUSTICE AGENCY
This agreement is between the State of Minnesota, acting through its Department of Public Safety, Bureau of Criminal
Apprehension ( "BCA ") and City of Hutchinson on behalf of its Police Department ( "Agency ").
Recitals
Under Minn. Stat. § 471.59, the BCA and the Agency are empowered to engage in such agreements as are necessary to
exercise their powers. Under Minn. Stat. § 299C.46 the BCA must provide a criminal justice data communications
network to benefit criminal justice agencies in Minnesota. The Agency is authorized by law to utilize the criminal justice
data communications network pursuant to the terms set out in this agreement. In addition, BCA either maintains
repositories of data or has access to repositories of data that benefit criminal justice agencies in performing their duties.
Agency wants to access these data in support of its criminal justice duties.
The purpose of this Agreement is to create a method by which the Agency has access to those systems and tools for which
it has eligibility, and to memorialize the requirements to obtain access and the limitations on the access.
Agreement
1 Term of Agreement
1.1 Effective date: This Agreement is effective on the date the BCA obtains all required signatures under Minn.
Stat: § 16C.05, subdivision 2.
1.2 Expiration date: This Agreement expires five years from the date it is effective.
2 Agreement between the Parties
2:1 General' access. BCA agrees to provide Agency with access to the Minnesota Criminal Justice Data
Communications Network (CJDN) and those systems and tools which the Agency is authorized by law to access via
the CJDN for the purposes outlined in Minn. Stat. § 299C.46.
12 Methods of access.
The BCA offers three (3) methods of access to its systems and tools. The methods of access are:
A. Direct access occurs when individual users at the Agency use Agency's equipment to access the BCA's
systems and tools. This is generally accomplished by an individual user entering a query into one of BCA's
systems or tools.
B. Indirect access occurs when individual users at the Agency go to another Agency to obtain data and
information from BCA's systems and tools. This method of access generally results in the Agency with indirect
access` obtaining the needed data and information in a physical format like a paper report.
C. Computer -to- computer system interface occurs when Agency's computer exchanges data and information
with BCA's computer systems and tools using an interface. Without limitation, interface types include: state
message switch, web services, enterprise service bus and message queuing.
For purposes of this Agreement, Agency employees or contractors may use any of these methods to use BCA's
systems and tools as described in this Agreement. Agency will select a method of access and can change the
ihethodology following the process in Clause 2.10.
2.3 Federal systems access. In addition, pursuant to 28 CFR §20.30 -38 and Minn. Stat. §299C.58, BCA will provide
Agency with access to the Federal Bureau of Investigation (FBI) National Crime Information Center.
9 tq�
SWIFT Contract # 41138
NW0430200
2.4 Agency policies. Both the BCA and the FBI's Criminal Justice Information Systems (FBI -CJIS) have policies,
regulations and laws on access, use, audit, dissemination, hit confirmation, logging, quality assurance, screening (pre-
employment), security, timeliness, training, use of the system, and validation. Agency has created its own policies to
ensure that Agency's employees and contractors comply with all applicable requirements. Agency ensures this
compliance through appropriate enforcement. These BCA and FBI -CJIS policies and regulations, as amended and
updated from time to time, are incorporated into this Agreement by reference. The policies are available at
www.dps.state.mn.us /ci dn/
2.5 Agency resources. To assist Agency in complying with the federal and state requirements on access to and use of
the various systems and tools, information is available at hops: / /Ws.x.state.nm.us/ sites /beaservicecatalog /default.aspx
2.6 Access granted.
A. Agency is granted permission to use all current and future BCA systems and tools for which Agency is
eligible. Eligibility is dependent on Agency (i) satisfying all applicable federal or state statutory requirements; (ii)
complying with the terms of this Agreement; and (iii) acceptance by BCA of Agency's written request for use of a
specific system or tool.
B. To facilitate changes in systems and tools, Agency grants its Authorized Representative authority to make
written requests for those systems and tools provided by BCA that the Agency needs to meet its criminal justice
obligations and for which Agency is eligible.
2.7 Future access. On written request by Agency, BCA also may provide Agency with access to those systems or
tools which may become available after the signing of this Agreement, to the extent that the access is authorized by
applicable state and federal law. Agency agrees to be bound by the terms and conditions contained in this Agreement
that when utilizing new systems or tools provided under this Agreement.
2.8 Limitations on access. BCA agrees that it will comply with applicable state and federal laws when making
information accessible. Agency agrees that it will comply with applicable state and federal laws when accessing,
entering, using, disseminating, and storing data. Each party is responsible for its own compliance with the most
current applicable state and federal laws.
2.9 Supersedes prior agreements. This Agreement supersedes any and all prior agreements between the BCA and
the Agency regarding access to and use of systems and tools provided by BCA.
2.10 Requirement to update information. The parties agree that if there is a change to any of the information
whether required by law or this Agreement, the party will send the new information to the other party in writing
within 30 days of the change. This clause does not apply to changes in systems or tools provided under this
Agreement.
This requirement to give notice additionally applies to changes in the individual or organization serving a city as its
prosecutor. Any change in performance of the prosecutorial function needs to be provided to the BCA in writing by
giving notice to the Service Desk, BCA.ServiceDesk(a,state.mn.us
2.11 Transaction record. The BCA creates and maintains a transaction record for each exchange of data utilizing its
systems and tools. In order to meet FBI -CJIS requirements and to perform the audits described in Clause 7, there
must be a method of identifying which individual users at the Agency conducted a particular transaction.
If Agency uses either direct access as described in Clause 2.2A or indirect access as described in Clause 2.2B, BCA's
transaction record meets FBI -CJIS requirements.
When Agency's method of access is a computer to computer interface as described in Clause 2.2C, the Agency must
keep a transaction record sufficient to satisfy FBI -CJIS requirements and permit the audits described in Clause 7 to
occur.
gLjl
SWIFT Contract # 41138
MN0430200
If an Agency accesses and maintains data from the Driver and Vehicle Services Division in the Minnesota
Department of Public Safety, Agency must have a transaction record of all access to the data that are maintained. The
transaction record must include the individual user who requested access, and the date, time and content of the
request. The transaction record must also include the date, time and content of the response along with the destination
to which the data were sent. The transaction record must be maintained for a minimum of six (6) years from the date
the transaction occurred and must be made available to the BCA within one (1) business day of the BCA's request.
2.12 Court information access. Certain BCA systems and tools that include access to and/or submission of Court
Records may only be utilized by the Agency if the Agency completes the Court Data Services Subscriber
Amendment, which upon execution will be incorporated into this Agreement by reference. These BCA systems and
tools are identified in the written request made by Agency under Clause 2.6 above. The Court Data Services
Subscriber Amendment provides important additional terms, including but not limited to privacy (see Clause 8.2,
below), fees (see Clause 3 below), and transaction records or logs, that govern Agency's access to and/or submission
of the Court Records delivered through the BCA systems and tools.
3 Payment
The Agency agrees to pay BCA for access to the criminal justice data communications network described in Minn.
Stat. § 299C.46 as specified in this Agreement. The bills are sent quarterly for the amount of Three Hundred Ninety
Dollars ($390.00) or a total annual cost of One Thousand Five Hundred Sixty Dollars ($1,560.00).
Agency will identify its contact person for billing purposes, and will provide updated information to BCA's
Authorized Representative within ten business days when this information changes.
If Agency chooses to execute the Court Data Services Subscriber Amendment referred to in Clause 2.12 in order to
access and/or submit Court Records via BCA's systems, additional fees, if any, are addressed in that amendment.
4 Authorized Representatives
The BCA's Authorized Representative is Dana Gotz, Department of Public Safety, Bureau of Criminal Apprehension,
Minnesota Justice Information Services, 1430 Maryland Avenue, St. Paul, MN 55106, 651- 793 -1007, or her
successor.
The Agency's Authorized Representative is Daniel Hatten, Chief, 10 Franklin Street SW, Hutchinson, MN 55350-
2464, (320) 587 -2242, or his/her successor.
Assignment, Amendments, Waiver, and Contract Complete
5.1 Assignment. Neither party may assign nor transfer any rights or obligations under this Agreement.
5.2 Amendments. Any amendment to this Agreement, except those described in Clauses 2.6 and 2.7 above must be in
writing and will not be effective until it has been signed and approved by the same parties who signed and
approved the original agreement, or their successors in office.
5.3 Waiver. If either party fails to enforce any provision of this Agreement, that failure does not waive the provision
or the right to enforce it.
5.4 Contract Complete. This Agreement contains all negotiations and agreements between the BCA and the Agency.
No other understanding regarding this Agreement, whether written or oral, may be used to bind either patty.
Liability
Each party will be responsible for its own acts and behavior and the results thereof and shall not be responsible or
liable for the other party's actions and consequences of those actions. The Minnesota Torts Claims Act, Minn. Stat. §
3.736 and other applicable laws govern the BCA's liability. The Minnesota Municipal Tort Claims Act, Minn. Stat.
Ch. 466, governs the Agency's liability.
9 tom �
SWIFT Contract # 41138
MN0430200
Audits
7.1 Under Minn. Star. § 16C.05, subd. 5, the Agency's books, records, documents, internal policies and accounting
procedures and practices relevant to this Agreement are subject to examination by the BCA, the State Auditor or
Legislative Auditor, as appropriate, for a minimum of six years from the end of this Agreement. Under Minn. Stat. §
6.551, the State Auditor may examine the books, records, documents, and accounting procedures and practices of
BCA. The examination shall be limited to the books, records, documents, and accounting procedures and practices
that are relevant to this Agreement.
7.2 Under applicable state and federal law, the Agency's records are subject to examination by the BCA to ensure
compliance with laws, regulations and policies about access, use, and dissemination of data.
7.3 If Agency accesses federal databases, the Agency's records are subject to examination by the FBI and Agency will
cooperate with FBI examiners and make any requested data available for review and audit.
7.4 To facilitate the audits required by state and federal law, Agency is required to have an inventory of the equipment
used to access the data covered by this Agreement and the physical location of each.
Government Data Practices
8.1 BCA and Agency. The Agency and BCA must comply with the Minnesota Government Data Practices Act,
Minn. Stat. Ch. 13, as it applies to all data accessible under this Agreement, and as it applies to all data created,
collected, received, stored, used, maintained, or disseminated by the Agency under this Agreement. The remedies of
Minn. Stat. §§ 13.08 and 13.09 apply to the release of the data referred to in this clause by either the Agency or the
BCA.
8.2 Court Records. If Agency chooses to execute the Court Data Services Subscriber Amendment referred to in
Clause 2.12 in order to access and/or submit Court Records via BCA's systems, the following provisions regarding
data practices also apply. The Court is not subject to Minn. Stat. Ch. 13 (see section 13.90) but is subject to the Rules
of Public Access to Records of the Judicial Branch promulgated by the Minnesota Supreme Court. All parties
acknowledge and agree that Minn. Stat. § 13.03, subdivision 4(e) requires that the BCA and the Agency comply with
the Rules of Public Access for those data received from Court under the Court Data Services Subscriber Amendment.
All parties also acknowledge and agree that the use of, access to or submission of Court Records, as that term is
defined in the Court Data Services Subscriber Amendment, may be restricted by rules promulgated by the Minnesota
Supreme Court, applicable state statute or federal law. All parties acknowledge and agree that these applicable
restrictions must be followed in the appropriate circumstances.
9 Investigation of alleged violations; sanctions
For purposes of this clause, "Individual User" means an employee or contractor of Agency.
9.1 Investigation. Agency and BCA agree to cooperate in the investigation and possible prosecution of suspected
violations of federal law, state law, and policies and procedures referenced in this Agreement. When BCA becomes
aware that a violation may have occurred, BCA will inform Agency of the suspected violation, subject to any
restrictions in applicable law. When Agency becomes aware that a violation has occurred, Agency will inform BCA
subject to any restrictions in applicable law.
9.2 Sanctions Involving Only BCA Systems and Tools.
The following provisions apply to BCA systems and tools not covered by the Court Data Services Subscriber
Amendment.
9.2.1 For BCA systems and tools that are not covered by the Court Data Services Subscriber Amendment, Agency
must determine if and when an involved Individual User's access to systems or tools is to be temporarily or
permanently eliminated. The decision to suspend or terminate access may be made as soon as alleged violation is
discovered, after notice of an alleged violation is received, or after an investigation has occurred. Agency must report
It4�
SWIFT Contract # 41138
NW0430200
the status of the Individual User's access to BCA without delay
9.2.2 If BCA determines that Agency has jeopardized the integrity of the systems or tools covered in this Clause 9.2,
BCA may temporarily stop providing some or all the systems or tools under this Agreement until the failure is
remedied to the BCA's satisfaction. If Agency's failure is continuing or repeated, Clause 11.1 does not apply and
BCA may terminate this Agreement immediately.
9.3 Sanctions Involving Only Court Data Services
The following provisions apply to those systems and tools covered by the Court Data Services Subscriber
Amendment, if it has been signed by Agency. As part of the agreement between the Court and the BCA for the
delivery of the systems and tools that are covered by the Court Data Services Subscriber Amendment, BCA is
required to suspend or terminate access to or use of the systems and tools either on its own initiative or when directed
by the Court. The decision to suspend or terminate access may be made as soon as an alleged violation is discovered,
after notice of an alleged violation is received, or after an investigation has occurred. The decision to suspend or
terminate may also be made based on a request from the Authorized Representative of Agency. The agreement
further provides that only the Court has the authority to reinstate access and use.
9.3.1 Agency understands that if it has signed the Court Data Services Subscriber Amendment and if Agency's
Individual Users violate the provisions of that Amendment, access and use will be suspended by BCA or Court.
Agency also understands that reinstatement is only at the direction of the Court.
9.3.2 Agency further agrees that if Agency believes that one or more of its Individual Users have violated the terms of
the Amendment, it will notify BCA and Court so that an investigation as described in Clause 9.1 may occur.
10 Venue
Venue for all legal proceedings involving this Agreement, or its breach, must be in the appropriate state or federal
court with competent jurisdiction in Ramsey County, Minnesota.
11 Termination
11.1 Termination. The BCA or the Agency may terminate this Agreement at any time, with or without cause, upon 30
days' written notice to the other party's Authorized Representative.
11.2 Termination for Insufficient Funding. Either party may immediately terminate this Agreement if it does not
obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be continued at a level
sufficient to allow for the payment of the services covered here. Termination must be by written notice to the other
party's authorized representative. The Agency is not obligated to pay for any services that are provided after notice
and effective date of termination. However, the BCA will be entitled to payment, determined on a pro rata basis, for
services satisfactorily performed to the extent that funds are available. Neither party will be assessed any penalty if
the agreement is terminated because of the decision of the Minnesota Legislature, or other funding source, not to
appropriate funds. Notice of the lack of funding must be provided within a reasonable time of the affected party
receiving that notice.
C)
SWIFT Contract # 41138
MN0430200
12 Continuing obligations
The following clauses survive the expiration or cancellation of this Agreement: 6. Liability; 7. Audits; 8. Government
Data Practices; 9. Investigation of alleged violations; sanctions; and IO.Venue.
The parties indicate their agreement and authority to execute this Agreement by signing below.
1. STATE ENCUMBRANCE VERIFICATION
Individual certifies that funds have been encumbered as required
by Minn. Stat. §§ 16A.15 and 16C.05.
Name:
(PRINTED)
Signed:
Date:
CFMS Contract No. A-
2. AGENCY
Name:
(PRINTED)
Signed:
Title:
(with delegated authority)
Date:
Name:
(PRINTED)
Signed:
Title:
(with delegated authority)
Date:
3. DEPARTMENT OF PUBLIC SAFETY, BUREAU OF
CRIMINAL APPREHENSION
Name:
(PRINTED)
Signed:
Title:
(with delegated authority)
Date:
4. COMMISSIONER OF ADMINISTRATION
delegated to Materials Management Division
By:
Date:
E
r) tp,)
7 / ✓ i7
111 Hassan Street Southeast
Hutchinson, MN 55350
(320) 587 -515 I/Fax:(320) 234 -4240
City of Hutchinson
APPLICATION FOR GAMBLING DEVICES LICENSE
In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349
All applications must be received at least 30 days before event in order to be considered
Application Type
Short Term'Date(s) —
2-0 Fee: $30.00
Mont Da /Year — Mon hilDa /Year 9jf pj(j'u
Organization Information
C R Otw� k i ver "}ACIpi +g + ••por
1� um�uni� Ca T., 320 cY8 R
Name
2,18 aia;t,n f S., S +e 11 t�
Phone Number
u t��,; n sorb MN 55�5�
Address where regular meeting are held
City State Zip
Day and time of meetings? boaCaLfnse--+s
3"�irlonel>. o
Is this organization organized under the laws of the State of Minnesota? 'A yes l] no
How Ion has the organization been in existence?
g g
�—
t may members in tthhe� organization? 3g —(?f�e q r
What is the purpose of the organization? uon -pf0
,y{HHow
�'f' 1r CLT bUl S leer Yl� I"� we5 'tOr
In whose custody will organization records be kep
. LO W e t- # - cprv.>o
Jul;c Lo- F'ol4.hl
3 .2°.,587.8868
Name
z �Bm�tY1 Sf. S Sl'c.11(a
Phone Number
40 7 IgA1 .SSj�5j
Address
city State zi
uL 3 73 4 (034 -
TJ5S t L •f True Name Phone Number
Residence Address City State Zip
Date of Birth: ( lj place of Birth: P a,& CjAk
Month/day/year cit S re
Have you ever been convicted of any crime other than a traffic offense? ❑ yes Yno
If yes, explain:
- vclunteefs
, ) 0 'f ' g'M, er .
Vol,
eel
� C6)
. ,
Ciry of Hutchinson
Application for Bingo Gambling Devices License
Page 2 of 3
J L0 587�aa93
I True Name Phone Number
cJ r
5y2 e 9 c/Son St. �ch;nso,✓ /t-t/✓
Residence Address City I �, (' Sta_t + e Zip
Date of Birth: 7 / a3 / 155q Place of Birth: Ut �k I l , e iN m r)
Month/day /year City State
Have you ever been convicted of any crime other than a traffic offense? ❑ yes P(no
If yes, explain:
How long have you been a member of the o rganization? IMP (V ? _
Game Information T �
Location 91
�hr ;J6 4A� k;n. LLV�he w, efi ✓rex' 3 2o- ,5S7 -a�7�
Name of lo nation where game will be played Phone Number
/ Dyo -smvih G•� .r .P�✓ Sw f�v�oh:nso,✓ 350
Address of location where game will be played City Slate Zip
2a /Z throw � S ' 2or
Date(s) and /or day(s) gambling devices will be used: A4 act y A M AM
Hours of the day gambling devices will be used: From L - 00 C 9 To 9 Oo lP'&h
Maximum number of player: 44n lli" % " e o %
W ill prizes be paid in money or merchandise? ❑ money Jq merchandise
Will refreshments be served during the time the gambling devices will be used? yes ❑ no
If yes, will a charge be made for such refreshments? ❑ jes no
Game Information
Location #2
Name of location where game will be played Phone Number
Address of location where game will be played City State Zip
Date(s) and/or day(s) gambling devices will be used: through
AM AM
Hours of the day gambling devices will be used: From pM To PM
Maximum number of player:
Will prizes be paid in money or merchandise? ❑ money ❑ merchandise
Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no
If yes, will a charge be made for such refreshments? ❑ yes ❑ no
Name
♦ /, J /' i , .
/CS: den-E
Title
hs -✓
City
MN -'5T3,
tcesiaence Address State J ZtP
/ / Sl dCn
Rtn-r`f1 Title
Name
20 / "" 5 M i✓ 5 334.
Residence Address City State - zip
I `�J
City of Hutchinson
Application for Bingo Gambling Devices License
Page 3 of 3 / l
Name Title
Name
Title
Residence Address
City
State
Zip
Name Title
Residence Address
Name
City State Zip
Title
City State Zip
Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws,
ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson
Ordinance 114.20 and Minnesota Statutes Chapter 349)?
Gambling Manager 0(yes ❑ no Authorized Officer Ayes Lino 1�"
Initial Initial
I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to
investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No.
114.20 relating to gambling and I will familiarize myself with the contents thereof.
i
3 - 2q-(2
d officer oforganization Date
3 -z9- iZ-
manager oforganization Date
Internal Use Only
City Council ❑ approved ❑ denied Notes:
� 0�)
O 'T'T+ GGIS o i' �/z2 O/5 4n i � Ca.�� Oi✓
�ei►ee x ,-,, , /.e
� Cb)
C
TO: Mayor & City Council
FROM: Kent Exner, DPW /City Engineer
RE: Consideration of Items for 5 Avenue NW Improvements Project
(Letting No. I/Project No. 12 -01)
DATE: April 10, 2012
Bids for the above referenced project were received on Tuesday, April 3r Thus, the necessary Resolutions and
Publication Notices to administer the Assessment Hearing and potential Project Award during your May 8" meeting
are attached for your consideration.
We recommend that the attached Resolutions and Publication Notices be approved.
cc: Jeremy Carter, City Administrator
RESOLUTION NO. 13985
RESOLUTION DECLARING COST TO BE ASSESSED AND
ORDERING PREPARATION OF PROPOSED ASSESSMENT
ASSESSMENT ROLL NO. 5102
LETTING NO.11PROJECT NO. 12 -01
WHEREAS, cost has been determined for the improvement of:
5th Avenue NW from Kouwe Street NW to TH 15; roadway reconstruction, curb and
gutter, draintile installation, bituminous/concrete surfacing, stormwater /drainage,
water distribution, sanitary sewer, street lighting, trails/sidewalks, landscaping,
restoration and appurtenances..
and the construction cost for such improvement is $1,427,549.52. With the estimated expenses
incurred or to be incurred in the making of such improvement in the amount of $342,611.88, the total
estimated cost of the improvement is $1,770,161.40.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA:
1. The portion of the cost of such improvement to be paid by the City is hereby declared to be an
estimated amount of $1,383,005.94 and the portion of the cost to be assessed against benefited
property owners is declared to be $387,155.46.
2. Assessments shall be payable in equal annual installments extending over a proposed period of
ten (10) years, the first of the installments to be payable on or before the first Monday in January,
2013 and shall bear interest at the rate of _ percent per annum from November 1, 2012.
3. The City Administrator, with the assistance of the City Engineer, shall forthwith calculate the
proper amount to be specially assessed for such improvement against every assessable lot, piece
or parcel of land within the district affected, without regard to cash valuation, as provided by law, and
he shall file a copy of such proposed assessment in his office for public inspection.
4. The City Administrator shall, upon the completion of such proposed assessment, notify the
Council thereof.
Adopted by the Council this 10th day of April 2012.
Mayor
City Administrator
q u)
COISPMEORY:
PVSRMR
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RESOLUTION NO. 13986
RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT
ASSESSMENT ROLL NO. 5102
LETTING NO. 1 /PROJECT NO. 12 -01
WHEREAS, by a resolution passed by the Council on the 10th day of April 2012, the City
Engineer was directed to prepare a proposed assessment of the cost of improving:
5th Avenue NW from Kouwe Street NW to TH 15; roadway reconstruction, curb and
gutter, draintile installation, bituminous /concrete surfacing, stormwater /drainage,
water distribution, sanitary sewer, street lighting, trails /sidewalks, landscaping,
restoration and appurtenances.
WHEREAS, the City Engineer has notified the Council that such proposed assessment has
been completed and filed in his office for public inspection.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA:
1. A hearing shall be held on the 8th day of May, 2012, in the Council Chambers at Hutchinson
City Center at 6:00 P.M. to pass upon such proposed assessment and at such time and place all
persons owning property affected by such improvement will be given an opportunity to be heard with
reference to such assessment.
2. The City Administrator is hereby directed to cause a notice of the hearing on the proposed
assessment to be published once in the official newspaper at least two weeks prior to the hearing,
and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice
to be given to the owner of each parcel described in the assessment roll not less than two weeks
prior to the hearing.
3. The owner of any property so assessed may, at any time prior to certification of the
assessment to the County Auditor, pay the whole of the assessment on such property, with interest
accrued to the date of payment, to the City Administrator, except that no interest shall be charged if
the entire assessment is paid by November 15th, 2012. He may at any time thereafter, pay to the
City Administrator, the entire amount of the assessment remaining unpaid, with interest accrued to
December 31 of the year in which such payment is made. Such payment must be made before
November 15 or interest will be charged through December 31 of the succeeding year.
Adopted by the Council this 10th day of April 2012.
Mayor
City Administrator
� (-A)
CkyoJ
MEMORANDUM
POLICE / EMERGENCY MANAGEMENT SERVICES
TO: Mayor and Council
FROM: Chief Dan Hatten
DATE: 5 -4 -10
RE: Connect Care Dance
I am in receipt of a request from the Crow River Corvette Club in reference to a concert at
the Burich Arena on 5- 26 -12. They are expecting 300 -500 people and the event is
schedule from 7 p.m. unto 10 p.m.
Also in this request the Corvette Club has asked for 1 Ave SE between Main St. and
Hassen St be closed for a car show at Library Square on 5- 26 -12.
My staff and I have review the request and recommend approval with the stipulation that
the Corvette Club contract security with Hutchinson Police Services for the concert at
Burich Arena.
9 t-)
Joe Nagel
From:
Ron Cleland [rcleland @hutchtel.net]
Sent:
Monday, April 02, 2012 11:44 AM
To:
Joe Nagel
Subject:
Crow River Corvette Event Request
Attachments:
Ron Cleland.vcf; 2012 Show flyerc.pdf
April 2, 2012
Sgt. Nagel,
Crow River Corvettes would like to request the police departments services again on Saturday May
26th, 2012 between the hours of 1:00 pm and 4:00 pm to hold another car show at Library Square.
We would like to block off the streets again where the farmers market is held and the North /South
road in front of the Library. Depending on the car count we may want to use the available parking
spaces adjacent to the park on Washington. We are again planning on a DJ in the park, the popcorn
wagon and Hot Dog cart. We will have ample people available to help get the cars in and out and
clean up when we are finished.
Saturday Evening, "Sherwin Linton" concert. Held at Burich Arena East, 7:00 -10:00 PM
This concert will be included for our registered Corvette guest plus it will be open to the public. We
have contracted the Legion to take care of liquor sales. Since this show will mainly be attended by an
older crowd but suitable for children we are not putting an age limit on it. Whatever services are
needed from the City we are also requesting. At this time we are anticipating approx 300 -500 people.
Please take into consideration this is a fund - raiser for cancer and we have a limited budget.
We have a meeting with Jerry Busse from the Legion on Wednesday April 4th to discuss the
arrangements in more detail.
Please call me with any questions and if you want to bring this up at the council meeting please do
so. If you would like us there, let me know when. I have also attached a flyer to this message.
Thanks for all your hard work,
Ron Cleland
320 - 587 -8437
385 Ottawa Ave SE
Hutchinson, MN. 55350
www.crowrivercorvettes.com
9 tom)
Hutchinson, NW. 324722.6976
r) [--�-)
www cr~w Wrco ettes com
Presented By: Crow River Corvette Club
Library Square
(Rain Location, Burich Arena)
Sat. May 26th 2012
1:00 - 4 :00 PM
Sponsored By:
DAv s M otors
.aM' i
i
N -1 ;Vi IK0101
PAM UwoN
AND THE COTTON KINGS
Sat. May 26th 2012
7:00 -10:00 PM
Burich Arena, (Doors Open 6:00 PM)
950 Harrington ST SW, Hutchinson, MN.
Tickets: $10 Advance - $15 Door
Make checks payable to CRCC
50's Rock N Roll - Country
Rock -A -Billy and
A Tribute to Johnny Cash
General Seating Tickets are available from:
The Eagles Club - Hutch Chamber of Commerce - Squeaky's Bar & Grill - Lamplighter Sports Bar —
American Legion Post 96 or any Crow River Corvette Club member. For info call 320 -587 -8437.
Sponsored By:
t ) )
Hwy. 14 West
385 Ottawa Ave SE.
133 Zieske RD
Hutchinson
Courtland, MN. 56021
Hutchinson, MN. 55350
1- 888 - 354 -8634/ 507- 354 -8634
194 4th Ave NE
320 -587- 8437/320- 237 -5099
Email: ssmot,rsei- ewulmtelnet
Hutchinson, Minnesota 55350
Email: rcleland0hutchtel.net
320 -587 -3080
wwwls[classhomeinsoecronllccom
wwwsn orcrs com
www.napaonline.com
Proceeds benefit the National
Breast Cancer Foundat-oi and the McLeod County
Americar Cancer Society.
t ) )
April 5, 2012
Dear City Official:
The American Legion Post 96, Hutchinson Mn. Wishes to have permission for
a gambling permit thru the American Legion Post 96 Located at 35 3`" AVE SE
Hutchinson and with the Main Street Sports Bar. Since it is our intention to
have Lawful Gaming at this establishment we need a Resolution of Approval to
conduct lawful gaming at the Main Street Sports Bar in Hutchinson in order for
American Legion Post 96 to secure a gaming permit from Minnesota State
Gambling Control Board.
Thanks in advance
Samuel Flom
Post 96 Gambling Manager
1(--()
a
Minnesota Lawful Gambling 3111 Page 1 of 2
LG214 Premises Permit Application Annual Fee$150 FOR BOARD USE ONLY
-hw* s
Req A ttac hm ent s to LG2 14
$
1. If the premises is leased, attach a copy of your lease.
Mail the application and required attachments to:
Use LG215 Lease for Lawful Gambling Activity.
Gambling Control Board
2. $150 annual premises permit fee, for each permit.
1711 West County Road B, Suite 300 South
Make check payable to "State of Minnesota."
Roseville, MN 55113
Questions? Call 651- 639 -4000 and ask for Licensing.
Organization Information
1. Organization name i lr%� `�:'tv Lc ,rr -n` C: C F 1� License number
2. Chief executiveofhcer(CEO) �c�r1zE'�,�v�
Daytimephone 5da S40
3. Gamblingmanager S c j rid r. �-
Daytime phone 1C • -� - C
Gambling Premises Information
MM
4. Current name of site where gambling will be conducted Marm
S'rgjf r . 54 7 nar_c la
5. List any previous names forth is location
fi.Streetaddresswherepremisesi %located J( V
Matma ST
(Do not use a P.O. box number or mailing address)
7. City Township
County
Zip code
O R
M
AC, t! r
7 S"3 sv
8. Does your organization own the building where the gambling will be conducted?
WNo If no, attach LG215 Lease for Lawful Gambling Activity.
es 17No Raffle only. No lease is required if only a raffle will be conducted.
9. Is any other organization conducting gambling at this site? Dyes [ENo ®Don't know
10. Has your organization previously conducted gambling atthis site? lives ©No
Gambling Bank Account Information (must be in Minnesota)
11. Bank name Bank account number
12. Bank street address City State
MN
A %% Tetnporary and Permanent Off-site Storage Spaces
(for gambling equipm and records related to this site - must be stored in Minnesota)
13. Address (Do not use a P.O. box number) City State
MN
LWA
ss-
`` Zip code
Zip code
Reset Form
q l--)
LG214 Premises Permit Application 3/11 Page 2of2
Acknowledgment by Local Unit of Government: Approval by Resolution
CITY APPRO VAL COUNTY APPROVAL
for a gambling premises for a gambling premises
located within city limits located in a township
City name County name
Date a¢pmrted by city Date approved by county
Resolution number if any Resolution number if any
Signature of city personnel Signature of county personnel
Title Date / / Title Date f /
Acknowledgment and Oath
1. 1 hereby consent that local law enforcement officers, 5. 1 am the chief executive officer of the organization.
the Board or its agents, and the commissioners of 6. 1 assume full responsibility for the fair and lawful operation of
revenue or public safety and their agents may enter all activities to be conducted.
and inspect the premises. 7. 1 will familiarize myself with the laws of Minnesota governing
2. The Board and its agents, and the commissioners lawful gambling and rules of the Board and agree, if licensed,
of revenue and public safety and their agents are to abide by those laws and rules, including amendments to
aufhormedtornspectthe bank records of the gambling them.
account whenever necessary to fulfill requirements S. Any changes in application information will be submitted to
of current gambling rules and law. the Board no later than 10 days after the change has taken
3. I have read this application and all information effect.
submitted to the Board is true, accurate, and 9. 1 understand that failure to provide required information or
complete. providing false or misleading information may result in the
4. All mquired Wormation bas been fully disclosed. denial oc revocation of the Hoarse.
Signature of Chief Executive Officer (designee may not sign) Date
Print name Ce r. c' �. G Y�. 0 ,J
Reset Form Print form and have CEO sign
Data privacy notice: The information requested Your organization's name and Private data about your organization are
on this form (and any attachments) will be used address will be public available to: Board members. Board staff
by the Gambling Control Board (Board) to information when received by whose work requires access to the informafon;
determine your organization's qualifications to the Board. All other information Minnesota's Department of Public Safety;
be involved in lawful gambling activities in provided will be private data Attorney General; Commissioners of
Minnesota. Your organization has the right to about your organization until the Administration, Minnesota Management $
refuse to supply the information; however, if Board issues the permit. When Budget, and Revenue; Legislative Auditor.
your organization refuses to supply this the Board issues the permit, all national and international gambling regulatory
information, the Board may not be able to information provided will agencies; anyone pursuant to tour wde: other
determ ine your organization's qualifications become public. Ifthe Board individuals and agencies specifically authorized
and, as a consequence, may refuse to issue a does not issue a permit, all by state or federal law to have access to the
permit. If your organization supplies the information provided remains information; individualsand agencies forwhich
information requested, the Board will be able to private, with the exception of law or legal order authorizes a new use or
process your organization's application. your organization's name and sharing of information after this notice was
address which will remain public. given; and anyone with your written consent.
I T his form will be made available in alternative format (i.e. large print, Braille) upon request
J
R55CKREG LOG22001VO
Check #
170010
170011
170012
170013
170014
170015
170016
170017
170018
170019
170020
170021
170022
170023
170024
170025
170026
170027
170028
170029
170030
170031
170032
170033
170034
170035
170036
170037
170038
170039
170040
170041
170042
170043
170044
170045
170046
170047
Ck Date
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
Amount
Vendor /Explanation
31.58
7 HI BUDGET MOTEL
758.46
ACE HARDWARE
100.00
ALEXANDRIA TECHNICAL COLLEGE
315.53
ALL IN ONE PROMOTIONS
134.17
AMERICAN FAMILY INS CO.
68.77
AMERIPRIDE SERVICES
32.89
ARAMARK UNIFORM SERVICE
234.38
ARCTIC GLACIER PREMIUM ICE INC
1,350.00
ASSESSCO ENVIRONMENTAL SERVICE
3,639.47
ATHLETIC METRO SUPPLY
900.00
ATOM
54.21
AUTO VALUE - GLENCOE
5,813.92
B & L UTILITY MAINTENANCE
2,188.43
BELLBOY CORP
1,306.96
BERNICK'S
165.00
BOULEY, ARIELLE
512.00
BROKING'S TRANSPORT INC.
1,537.08
BUNN CONSTRUCTION SERVICES LLC
471.83
BUSHMAN, RAQUEL
1,871.66
BUSINESSWARE SOLUTIONS
27,087.91
C & L DISTRIBUTING
788.30
CALIFORNIA CONTRACTORS SUPPLIE
252.00
CANNON RIVER WINERY
160.00
CARS ON PATROL SHOP LLC
1,151.39
CENTRAL HYDRAULICS
493.64
CENTRAL LANDSCAPE SUPPLY
499.00
CENTRAL MCGOWAN
5,541.49
CHEMISOLVCORP
60.00
CITY ENGINEERS ASSN OF MINNESO
97.12
COFFEE COMPANY
665.26
COMDATA CORPORATION
136.80
COUNTRYSIDE FLAGPOLE
81.96
CROW RIVER AUTO & TRUCK REPAIR
208.68
CROW RIVER GOLF CLUB
119.99
CZECH, RANDY
7,694.25
DAY DISTRIBUTING
4,295.00
DIGITAL ALLY, INC
2,318.10
OLT SOLUTIONS
CITY OF HUTCHINSON
Council Check Register
Account Description
LODGING TAX
OPERATING SUPPLIES
TRAVEL SCHOOL CONFERENCE
OPERATING SUPPLIES
ACCRUED LIFE INSURANCE
CONTRACT REPAIR & MAINTENANCE
SHOP MATERIALS
COST OF MIX & SOFT DRINKS
PROFESSIONAL SERVICES
OPERATING SUPPLIES
TRAVEL SCHOOL CONFERENCE
EQUIPMENT PARTS
CONTRACT REPAIR & MAINTENANCE
COST OF SALES -WINE
COST OF MIX & SOFT DRINKS
RENTS -BLDGS OTHER
FREIGHT
CONTRACT REPAIR & MAINTENANCE
FOOD PRODUCTS- CONCESSION
CONTRACT REPAIR & MAINTENANCE
COST OF SALES -BEER
REPAIR & MAINTENANCE SUPPLIES
COST OF SALES -WINE
PROFESSIONAL SERVICES
CENTRAL GARAGE REPAIR
OPERATING SUPPLIES
RECEIVED NOT VOUCHERED
CHEMICALS & PRODUCTS
DUES & SUBSCRIPTIONS
OPERATING SUPPLIES
FOOD PRODUCTS- CONCESSION
EQUIPMENT PARTS
AUTOMOTIVE REPAIR
MEETINGS
SAFETY SUPPLIES
COST OF SALES -BEER
SMALL TOOLS
DATA PROC EQUIPMENT RENTAL
Business Unit
GENERAL FUND
FIRE DEPT SHARED COST
FIRE - ADMINISTRATION
POLICE ADMINISTRATION
PAYROLL FUND B/S
LIQUOR OPERATIONS
STREETS & ALLEYS
LIQUOR OPERATIONS
CHURCH - 10S 2nd Ave SE
PARK ADMINISTRATION
POLICE PATROL ADMINISTRATION
STREETS & ALLEYS
STREETS & ALLEYS
LIQUOR OPERATIONS
LIQUOR OPERATIONS
EVENTS CENTER ADM.
COMPOST MANUFACTURING
RECREATION BLDG. & POOL
CONCESSIONS
POLICE ADMINISTRATION
LIQUOR OPERATIONS
STREETS & ALLEYS
LIQUOR OPERATIONS
POLICE PATROL ADMINISTRATION
PARK ADMINISTRATION
PUBLIC SITE B/S
COMPOST FUND B/S
WASTEWATER ADMINISTRATION
CITY ENGINEER
HCDC -EDA
CONCESSIONS
WATER ADM
POLICE PATROL ADMINISTRATION
LIQUOR OPERATIONS
WASTEWATER ADMINISTRATION
LIQUOR OPERATIONS
POLICE PATROL ADMINISTRATION
CITY ENGINEER
170048
170049
170050
170051
170052
170053
170054
170055
170056
170057
170058
170059
170060
170061
170062
170063
170064
170065
170066
170067
170068
170069
170070
170071
170072
170073
170074
170075
170076
170077
170078
170079
170080
170081
170082
170083
170084
170085
170086
170087
170088
170089
170090
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
6,430.40
DPC INDUSTRIES INC
2,050.00
DUANE BLOCK TRUCKING INC
29.91
DUNDEE
393.82
DYNA SYSTEMS
1,120.05
EATON CORPORATION
13.19
EBERT, PAT
106.60
ECONO FOODS
7,711.57
ELECTRIC PUMP
640.88
ELECTRO WATCHMAN
35.00
ERICKSON, TARA
50.00
FARIBAULT COUNTY COURT ADMIN
146.52
FARMER BROTHERS COFFEE
463.96
FASTENALCOMPANY
222.17
FINANCE & COMMERCE
928.00
FIRE SAFETY USA, INC
830.00
FIRST & LASTING IMPRESSIONS
424.00
FIRST CHOICE FOOD & BEVERAGE S
595.82
FISHER SCIENTIFIC
482.38
FRONTIER PRECISION INC
192.98
G & K SERVICES
1,736.32
GARTNER REFRIGERATION & MFG, I
450.00
GEB ELECTRICAL INC
255.00
GOVERNMENT TRAINING SERVICES
213.75
H &L MESABI
554.12
H.A.R.T.
24.50
HAMMOND, MICHELLE
42.22
HANSEN DEMOLITION LANDFILL
1,053.86
HANSEN TRUCK SERVICE
363.38
HD SUPPLY WATERWORKS LTD
1,827.56
HEDBERG AGGREGATES INC
1,653.60
HENNEPIN TECHNICAL COLLEGE
188.14
HENRY'S WATERWORKS INC
227.43
HILLYARD / HUTCHINSON
2,131.65
HIERPE CONTRACTING
398.52
HOSPITAL AUXILIARY THRIFT SHOP
410.74
HSBC BUSINESS SOLUTIONS
51.14
HUTCHINSON CO -OP
5,03529
HUTCHINSON CONVENTION & VISITO
100.00
HUTCHINSON DOWNTOWN ASSOC.
4,064.54
HUTCHINSON LEADER
170.00
HUTCHINSON MEDICAL CENTER
1,219.50
HUTCHINSON SENIOR ADVISORY BOA
267.89
HUTCHINSON WHOLESALE
CHEMICALS & PRODUCTS
FREIGHT
MISCELLANEOUS
REPAIR & MAINTENANCE SUPPLIES
SMALL TOOLS
TRAVEL SCHOOL CONFERENCE
MEETINGS
CONTRACT REPAIR & MAINTENANCE
CONTRACT REPAIR & MAINTENANCE
PARK FEES
OTHER REVENUES
OFFICE SUPPLIES
RECEIVED NOT VOUCHERED
PROFESSIONAL SERVICES
SMALL TOOLS
COST OF MIX & SOFT DRINKS
OPERATING SUPPLIES
OPERATING SUPPLIES
DATA PROC EQUIPMENT RENTAL
OPERATING SUPPLIES
REPAIR & MAINTENANCE SUPPLIES
BUILDING REPAIRS
TRAVEL SCHOOL CONFERENCE
EQUIPMENT PARTS
ACCRUED DEFERRED COMP
MISCELLANEOUS
UTILITIES
CENTRAL GARAGE REPAIR
METERS & METER PARTS
OPERATING SUPPLIES
TRAVEL SCHOOL CONFERENCE
REPAIR & MAINTENANCE SUPPLIES
CLEANING SUPPLIES
CONTRACT REPAIR & MAINTENANCE
LOAN
SMALL TOOLS
CENTRAL GARAGE REPAIR
LODGING TAX REIMBURSEMENT
REFUNDS & REIMBURSEMENTS
ADVERTISING
PROFESSIONAL SERVICES
OPERATING SUPPLIES
EQUIPMENT PARTS
WASTEWATER ADMINISTRATION
COMPOST MANUFACTURING
SENIOR CITIZENS CENTER
STREETS & ALLEYS
COMMUNICATIONS-ADMINISTRATION
CITY ENGINEER
LIQUOR OPERATIONS
WASTEWATER ADMINISTRATION
LIBRARY
PARK ADMINISTRATION
POLICE ADMINISTRATION
LIQUOR OPERATIONS
COMPOST FUND B/S
LET #6 TH 15 Water Main Lining
CITY FIRE
LIQUOR OPERATIONS
CITY HALL MAINTENANCE
WASTEWATER ADMINISTRATION
INFORMATION SERVICES ADMIN.
COMPOST MANUFACTURING
CIVIC ARENA
POLICE BUILDING MAINTENANCE
CITY ADMINISTRATOR - ADM
STREETS & ALLEYS
PAYROLL FUND B/S
INVESTIGATION
CEMETERY
RURAL FIREFIGHTERS
WATER ADM
PUBLIC SITE B/5
FIRE - ADMINISTRATION
WATER ADM
WASTEWATER ADMINISTRATION
WATER ADM
Downtown Grant Program
WASTEWATER ADMINISTRATION
HATS OPERATIONS
UNALLOCATED GENERAL
HCDC -EDA
LIQUOR OPERATIONS
COMMUNICATIONS-ADMINISTRATION
SENIOR CITIZENS CENTER
STREETS & ALLEYS
170091
170092
170093
170094
170095
170096
170097
170098
170099
170100
170101
170102
170103
170104
170105
170106
170107
170108
170109
170110
170111
170112
170113
170114
170115
170116
170117
170118
170119
170120
170121
170122
170123
170124
170125
170126
170127
170128
170129
170130
170131
170132
170133
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
456.68
INTERSTATE BATTERY SYSTEM MINN
39.28
JAKE'S PIZZA
219.62
JEFF'S ELECTRIC
13,703.29
JOHNSON BROTHERS LIQUOR CO.
32.46
JOHNSON, DOUGLAS W
900.00
JUUL CONTRACTING CO
247.65
KLOSS, TOM
12,449.49
KRIS ENGINEERING
19.07
L &PSUPPLY CO
64.24
LAB SAFETY SUPPLY INC
2,320.38
LIFT RITE CONSTRUCTION SALES L
17.08
LITTLE CROW SHOOTING SPORTS
21,026.66
LOCHER BROTHERS INC
3,482.00
LTP ENTERPRISES
75.00
MACQUEEN EQUIP INC
50.00
MCA
115.89
MCKAY, KAREN
282.28
MCLEOD COOP POWER ASSN
250.00
MCLEOD COUNTY COURT ADMINISTRA
115.00
MCLEOD COUNTY HOLSTEIN ASSOC
1,645.00
MED COMPASS
469.52
MENARDS HUTCHINSON
230.84
METRO SALES
2,075.34
MIES, MIKE
100.00
MINNESOTA DEPT OF HEALTH
766.67
MINNESOTA ELEVATOR INC
62.50
MINNESOTA POLLUTION CONTROL AG
450.00
MINNESOTA POST BOARD
225.00
MINNESOTA VALLEY TESTING LAB
349.00
MMBA
272.52
MORGAN CREEK VINEYARDS
768.00
MOTION INDUSTRIES INC
200.00
MPCA
225.00
MWOA
23.85
NARTEC INC.
150.00
NATIONAL RECREATION & PARK ASS
448.00
NCPERS LIFE INS.
1,289.61
NORTH CENTRAL LABORATORIES
430.16
NORTH STAR DENTAL SERVICES
124.41
NORTHERN STATES SUPPLY INC
123.25
NORTHLAND CHEMICAL CORP
4,245.52
NU- TELECOM
262.05
O'REILLY AUTO PARTS
EQUIPMENT PARTS
OPERATING SUPPLIES
CONTRACT REPAIR & MAINTENANCE
COST OF SALES -WINE
TRAVEL SCHOOL CONFERENCE
CONTRACT REPAIR & MAINTENANCE
TRAVEL SCHOOL CONFERENCE
CENTRAL GARAGE REPAIR
CENTRAL GARAGE REPAIR
SAFETY SUPPLIES
CENTRAL GARAGE REPAIR
OPERATING SUPPLIES
COST OF SALES -BEER
CONTRACT REPAIR & MAINTENANCE
TRAVEL SCHOOL CONFERENCE
OPERATING SUPPLIES
OFFICE SUPPLIES
UTILITIES
OTHER REVENUES
ADVERTISING
MISCELLANEOUS
SMALL TOOLS
OPERATING SUPPLIES
ACCRUED GARNISHMENTS
PERMITS
CONTRACT REPAIR & MAINTENANCE
OTHER CONTRACTUAL
DUES & SUBSCRIPTIONS
OTHER CONTRACTUAL
TRAVEL SCHOOL CONFERENCE
COST OF SALES -WINE
RECEIVED NOT VOUCHERED
TRAVEL SCHOOL CONFERENCE
TRAVEL SCHOOL CONFERENCE
OPERATING SUPPLIES
DUES & SUBSCRIPTIONS
ACCRUED LIFE INSURANCE
OPERATING SUPPLIES
PROFESSIONAL SERVICES
EQUIPMENT PARTS
REPAIR & MAINTENANCE SUPPLIES
COMMUNICATIONS
EQUIPMENT PARTS
STREETS & ALLEYS
HCDC -EDA
PARK ADMINISTRATION
LIQUOR OPERATIONS
COMPOST MANUFACTURING
PARK ADMINISTRATION
INFORMATION SERVICES ADMIN.
STREETS & ALLEYS
PARK ADMINISTRATION
HATS OPERATIONS
STORM WATER ADMINISTRATION
POLICE PATROL ADMINISTRATION
LIQUOR OPERATIONS
PUBLIC SITE B/S
WASTEWATER ADMINISTRATION
POLICE ADMINISTRATION
PARK RECREATION ADMINISTRATION
AIRPORT
POLICE ADMINISTRATION
LIQUOR OPERATIONS
FIRE - ADMINISTRATION
WASTEWATER ADMINISTRATION
MOTOR VEHICLE - ADMINISTRATION
PAYROLL FUND B/S
WATER ADM
LIBRARY
CLOSED BOND FUNDS
POLICE PATROL ADMINISTRATION
WASTEWATER ADMINISTRATION
LIQUOR OPERATIONS
LIQUOR OPERATIONS
COMPOST FUND B/S
WASTEWATER ADMINISTRATION
WASTEWATER ADMINISTRATION
INVESTIGATION
PARK RECREATION ADMINISTRATION
PAYROLL FUND B/S
WASTEWATER ADMINISTRATION
WASTEWATER ADMINISTRATION
STREETS & ALLEYS
EVENTS CENTER ADM.
POLICE ADMINISTRATION
STREETS & ALLEYS
V
170134
170135
170136
170137
170138
170139
170140
170141
170142
170143
170144
170145
170146
170147
170148
170149
170150
170151
170152
170153
170154
170155
170156
170157
170158
170159
170160
170161
170162
170163
170164
170165
170166
170167
170168
170169
170170
170171
170172
170173
170174
170175
170176
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
4/10/2012
183.46
OENOPHILIA
64.06
OFFICE DEPOT
115.57
OFFICE OF ENTERPRISE TECHNOLOG
354.23
OVERHEAD DOOR OF ST.CLOUD INC
150.00
PEDERSON, JASON
100.00
PENKE, JACKIE
55.00
PETTERSON, SANDRA
15,061.38
PHILLIPS WINE & SPIRITS
169.50
PIONEER
25.00
POSTMASTER
25.00
POSTMASTER
1,500.00
POSTMASTER
11.90
PRO AUTO & TRANSMISSION REPAIR
1,46739
PRO CARE SERVICES INC
267.26
PRO -BUILD
111.67
QUADE ELECTRIC
10,017.08
QUALITY WINE & SPIRITS CO.
151.00
R & R SPECIALTIES INC
1,294.85
R.J.L. TRANSFER
78.07
RBSCOTT EQUIPMENT
251.95
REFLECTIVE APPAREL FACTORY INC
6,815.21
REINER ENTERPRISES, INC
81.07
RELIABLE OFFICE SUPPLIES
250.00
RIDGEWATER COLLEGE
1,748.05
RUNNING'S SUPPLY
85.00
RUTLEDGE, LENNY
25.00
SAGE PUBLICATIONS
344.49
SAM'S CLUB
18,161.20
SCHMELING OIL CO
64.13
SCOTT'S WINDOW CLEANING SERVIC
16.65
SEBORA, MARC
12,984.01
SEH
291.12
SEPPELT, MILES
134.74
SHELLENBARGER, VIRGENE
53.36
SHOPKO
3,211.25
SIEMENS WATER TECHNOLOGIES COR
104.71
SIMONSON LUMBER CO
248.01
SORENSEN'S SALES & RENTALS
4,143.20
SOUTHERN WINE & SPIRITS OF MN
2,266.74
SPRINT
347.64
STAPLES ADVANTAGE
25.00
STATE OF MINNESOTA DEPT OF PUB
389.41
STEPP MFG CO INC
COST OF MIX & SOFT DRINKS
OFFICE SUPPLIES
COMMUNICATIONS
CONTRACT REPAIR & MAINTENANCE
UNIFORMS & PERSONAL EQUIP
DATA PROC EQUIPMENT RENTAL
RECREATION ACTIVITY FEES
COST OF SALES -WINE
SIGNS & STRIPPING MATERIALS
POSTAGE
POSTAGE
POSTAGE
CENTRAL GARAGE REPAIR
CONTRACT REPAIR & MAINTENANCE
REPAIR & MAINTENANCE SUPPLIES
REPAIR & MAINTENANCE SUPPLIES
COST OF SALES - LIQUOR
OPERATING SUPPLIES
FREIGHT
RECEIVED NOT VOUCHERED
SAFETY SUPPLIES
FREIGHT
REPAIR & MAINTENANCE SUPPLIES
TRAVEL SCHOOL CONFERENCE
RECEIVED NOT VOUCHERED
TRAVEL SCHOOL CONFERENCE
DUES & SUBSCRIPTIONS
FOOD PRODUCTS- CONCESSION
EQUIPMENT PARTS
CONTRACT REPAIR & MAINTENANCE
TRAVEL SCHOOL CONFERENCE
PROFESSIONAL SERVICES
CAR ALLOWANCE - TRAVEL
COST OF MIX & SOFT DRINKS
OPERATING SUPPLIES
REPAIR & MAINTENANCE SUPPLIES
REPAIR & MAINTENANCE SUPPLIES
EQUIPMENT PARTS
COST OF SALES - LIQUOR
COMMUNICATIONS
OFFICE SUPPLIES
LICENSES & TAXES
CENTRAL GARAGE REPAIR
LIQUOR OPERATIONS
CEMETERY
HATS OPERATIONS
WATER ADM
POLICE PATROL ADMINISTRATION
INFORMATION SERVICES ADMIN.
GIRLS FASTPITCH SOFTBALL
LIQUOR OPERATIONS
PARK ADMINISTRATION
WATER ADM
WASTEWATER ADMINISTRATION
STORM WATER ADMINISTRATION
FIRE - ADMINISTRATION
HATS OPERATIONS
PARK ADMINISTRATION
RECREATION BLDG. & POOL
LIQUOR OPERATIONS
CIVIC ARENA
LIQUOR OPERATIONS
COMPOST FUND B/S
STREETS & ALLEYS
COMPOST MANUFACTURING
CEMETERY
FIRE - ADMINISTRATION
COMPOST FUND B/S
BUILDING INSPECTION
CITY ENGINEER
CONCESSIONS
STREETS & ALLEYS
LIQUOR OPERATIONS
LEGAL
STORM WATER ADMINISTRATION
HCDC -EDA
LIQUOR OPERATIONS
CITY HALL MAINTENANCE
WASTEWATER ADMINISTRATION
PARK ADMINISTRATION
CEMETERY
LIQUOR OPERATIONS
POLICE PATROL ADMINISTRATION
INVESTIGATION
WASTEWATER ADMINISTRATION
STREETS & ALLEYS
170177
4/10/2012 -
454.48
STRATEGIC EQUIPMENT
OPERATING SUPPLIES
LIQUOR OPERATIONS
170178
4/10/2012
826.50
STURGES, MATT
TRAVEL SCHOOL CONFERENCE
FIRE - ADMINISTRATION
170179
4/10/2012
6,000.00
SUPERIOR HOME EXTERIORS
HOUSING REHAB LOANS
NE Neighborhood Rehab Project
170180
4/10/2012
1,250.00
TAILWIND TRANSPORT
FREIGHT
COMPOST MANUFACTURING
170181
4/10/2012
20.00
TAPS -LYLE SCHROEDER
PROFESSIONAL SERVICES
EVENTS CENTER ADM.
170182
4/10/2012
117.58
TEK MECHANICAL
BUILDING REPAIRS
POLICE BUILDING MAINTENANCE
170183
4/10/2012
77.97
TENNANT SALES & SERVICE CO
REPAIR & MAINTENANCE SUPPLIES
RECREATION BLDG. & POOL
170184
4/10/2012
51.46
TOTAL REGISTER SYSTEM
OPERATING SUPPLIES
LIQUOR OPERATIONS
170185
4/10/2012
15.00
TOWN & COUNTRY TIRE
CENTRAL GARAGE REPAIR
STREETS & ALLEYS
170186
4/10/2012
1,196.78
TRANSPORTATION SAFETY APPAREL
SAFETY SUPPLIES
STREETS & ALLEYS
170187
4/10/2012
452.77
TWO WAY COMMUNICATIONS INC
RECEIVED NOT VOUCHERED
COMPOST FUND B/S
170188
4/10/2012
408.80
UNIQUE PAVING MATERIALS
STREET MAINT.MATERIALS
STREETS & ALLEYS
170189
4/10/2012
190.00
UNIVERSITY OF MINNESOTA
TRAVEL SCHOOL CONFERENCE
STREETS & ALLEYS
170190
4/10/2012
190.00
UNIVERSITY OF MINNESOTA
TRAVEL SCHOOL CONFERENCE
STREETS & ALLEYS
170191
4/10/2012
190.00
UNIVERSITY OF MINNESOTA
TRAVEL SCHOOL CONFERENCE
STREETS & ALLEYS
170192
4/10/2012
1,659.96
USA BLUE BOOK
EQUIPMENT PARTS
WASTEWATER ADMINISTRATION
170193
4/10/2012
1,373.19
USPS - HASLER
DUE FROM HRA
GENERAL FUND
170194
4/10/2012
12,349.40
VIKING BEER
COST OF SALES -BEER
LIQUOR OPERATIONS
170195
4/10/2012
382.80
VIKING COCA COLA
COST OF MIX & SOFT DRINKS
LIQUOR OPERATIONS
170196
4/10/2012
2,000.00
VOELKEL, STEPHEN
LOAN
Downtown Grant Program
170197
4/10/2012
2,08830
WASTE MANAGEMENT OF WI -MN
REFUSE - RECYCLING
LIQUOR OPERATIONS
170198
4/10/2012
2,083.21
WEST CENTRAL STEEL INC
OPERATING SUPPLIES
PARK ADMINISTRATION
170199
4/10/2012
1,147.25
WINE MERCHANTS INC
COST OF SALES -WINE
LIQUOR OPERATIONS
170200
4/10/2012
60,456.74
WIRTZ BEVERAGE MINNESOTA
COST OF SALES -WINE
LIQUOR OPERATIONS
170201
4/10/2012
125.00
WREDC
TRAVEL SCHOOL CONFERENCE
HCDC -EDA
170202
4/10/2012
2,180.00
Z WINES USA LLC
COST OF SALES -WINE
LIQUOR OPERATIONS
170203
4/10/2012
495.00
HOLT TOUR & CHARTER
OTHER CONTRACTUAL
SENIOR CITIZENS CENTER
Grand Total
Payment Instrument
Totals
Check Total
370,272.49
Total Payments
370,272.49
PAYROLL ELECTRONIC FUNDS TRANSFERS
$54,000.06
$11,027.51
$39,598.99
$1,898.97
PAYROLL DATE: 04/06/2012
Period Ending Date: 03/31/2012
IRS - Withholding Tax Account
Federal Withholding
Employee /Employer FICA
Employee /Employer Medicare
MN Department of Revenue
State Withholding Tax
Public Employee Retirement Association
Employee /Employer PERA/DCP Contributions
TASC
Employee Flex Spending Deductions
$33,345.49 TASC
Employee Contributions to Heath Savings Account
Employer Contribution to Health Savings Account
$500.00
$1,440.00
$1,230.00
$701.88
$0.00
$143,742.90
MNDCP
Employee Contributions - Deferred Comp
ING
Employee Contributions - Deferred Comp
ICMA Retirement Trust
Employee Contributions - Deferred Comp
MN Child Support System
Employee Deductions
MSRS - Health Savings Plan
Employee Deductions to Health Savings Plan
Total Electronic Funds Transfer
CkgoJ
MEMORANDUM
POLICE / EMERGENCY MANAGEMENT SERVICES
TO: Mayor & City Council
FROM: Chief Daniel HattenO
DATE: March 27, 2012
RE: Consent Agenda — Liquor License Application and Investigation -
Joseph Michael Mayland and Amanda Jean Mayland.
A background check was conducted on Joseph and Amanda Mayland in reference to
them obtaining a liquor license in the City of Hutchinson. Joseph and Amanda Mayland
have purchased Main Street Sports Bar.
Hutchinson Police Services requested that the McLeod County Sheriffs Department
conduct this background investigation due to the fact that Amanda Mayland is employed
by Hutchinson Police Services.
According to documentation received from Sheriff Scott Rehmann, there were no items
of concern in the Mayland background checks.
It would be my recommendation to issue the liquor license Joseph and Amanda
Mayland.
/bim
2012 -01 -0004
gL�
Melissa Starke
From:
Amanda Mayland [mandymayland @gmail.com]
Sent:
Monday, April 02, 2012 2:37 PM
To:
Melissa Starke
Subject:
Main Street Sports Bar Liquor License Patie
Hi Melissa,
Joe and I would like to add the patio to our Main Street Sports Bar Liquor License. The patio will be behind the
bar portion of the business. There are drawings reflecting what we would like to do.
Thank you for your help,
Amanda Mayland
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TO: Mayor & City Council
FROM: Kent Exner, DPW /City Engineer
RE: Public Hearing for TH 15 Retaining Wall Reconstruction
(Letting No. 5/Project No. 12 -06)
DATE: April 10, 2012
City staff has administered several meetings and site visits with many of the property owners adjacent to the proposed
project referenced above. The project continues to be developed in coordination with MnDOT staff. At this time, City
staff proposes that no special assessments for this project's improvements be administered.
Following a brief project overview by City staff and potential public comments, staff will request that the City move
forward with the final preparation of project plans/specifications and future advertisement for bids. The anticipated bid
opening date is May 25, 2012 at 10:30 AM.
We recommend that the attached Resolutions be approved.
cc: Jeremy Carter, City Administrator
<�tb)
RESOLUTION NO. 13987
RESOLUTION ORDERING IMPROVEMENT
AND PREPARATION OF PLANS AND SPECIFICATIONS
LETTING NO.51PROJECT NO. 12 -06
WHEREAS, a resolution of the City Council adopted the 13th day of March, 2012, fixed a date for a
Council Hearing on the following improvements:
Retaining wall structure along the westerly side of TH 15 (Main St) from 4th Ave S to 5th
Ave S; structure reconstruction, traffic control revisions, and accessibility improvements by
construction of grading, modular block, metal railing, concrete walk, curb and gutter, street
lighting, bituminous/concrete pavements, landscaping, restoration and appurtenances.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such improvement is necessary, cost- effective, and feasible as detailed in the feasibility report.
2. Such improvement is hereby ordered as proposed in the resolution adopted the 13th day of March,
2012.
3. Such improvement has no relationship to the comprehensive municipal plan.
4. Kent Exner is hereby designated as the engineer for this improvement. The engineer shall prepare
plans and specifications for the making of such improvement.
5. The City Council declares its official intent to reimburse itself for the costs of the improvement from
the proceeds of tax exempt bonds.
Adopted by the Council this 10th day of April 2012.
Mayor: Steven W. Cook
City Administrator: Jeremy J. Carter
S(b)
RESOLUTION NO. 13988
RESOLUTION APPROVING PLANS AND SPECIFICATIONS
AND ORDERING ADVERTISEMENT FOR BIDS
LETTING NO.51PROJECT NO. 12 -06
WHEREAS, the Director of Engineering /Public Works has prepared plans and specifications forthe following
described improvement:
Retaining wall structure along the westerly side of TH 15 (Main St) from 4th Ave S to 5th Ave S;
structure reconstruction, traffic control revisions, and accessibility improvements by construction of
grading, modular block, metal railing, concrete walk, curb and gutter, street lighting,
bituminous /concrete pavements, landscaping, restoration and appurtenances.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby
approved.
2. The Director of Engineering /Public Works shall prepare and cause to be inserted in the official newspaper,
the City of Hutchinson Web -Site and in Finance and Commerce, an advertisement for bids upon the making of
such improvements under such approved plans and specifications. The advertisement shall be published for
three weeks, shall specify the work to be done, shall state that bids will be received by the Director of
Engineering /Public Works until 10:30 am on Friday, May 25, 2012, at which time they will be publicly opened
in the Council Chambers of the Hutchinson City Center by the City Administrator and Director of
Engineering /Public Works, will then be tabulated, and the responsibility of the bidders will be considered by the
Council at 6:00 pm on Tuesday, June 12, 2012 in the Council Chambers of the Hutchinson City Center,
Hutchinson, Minnesota.
Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to
address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the
Director of Engineering /Public Works and accompanied by cash deposit, cashier's check, bid bond or certified
check payable to the City of Hutchinson for 5 percent of the amount of such bid.
Adopted by the Hutchinson City Council this 10th day of April 2012.
Mayor: Steven W Cook
City Administrator: Jeremy J. Carter
X66)
I,
Hutchinson Economic Development Authority
2011
Annual Report
Prepared by
Miles R. Seppelt, EDA Director
Joe Lang, EDA Assistant
9 LO-)
Executive Summary
1
Governance
-'
Table 1- EDA Board of Directors
2
Table 2- EDA Finance Team;
Internship Program
3
Activityr Reparr
Business Retention & Expansion Program
3
Table 3- Busines Retention & Expansion Visits, 201L..
3. ' <%
Table 4 - Cumulative BR & E Visits, 2011
4
Job Creation
¢
Table 5 -Job Creation 2005 - 2011
5
Industrial Park Development
S.
Industrial Boulevard
5
infrastructure added to3- acre,lot,,
Downtown Redevelopment Project: DEPOT MARKETPLACE
6
Property.Management,
Small Business Development Center
7
Grant Writi ng
p
Table 6 - Grant Writing, 2006 - 2011
8
Professional Development
Table 7 - Progress Towards CEcD Certification
8
Economic Development Marketing &Attraction Class ,
3
Minnesota Angel Network
9
EDA Marketing, Initiative
9
Strategic Planning
10
Economic Development Loan Programs"
16
Economic Development Loan Fund
30
MIF Loan Fund ,
to
Downtown Grant & Loan Programs
10
Sign & Awning Grant Program ,:
Table 8 - Sign & Awning Grant Program, 2011
11
storefront Revitaliiailon Matchli rant Progralw �
Table 9 - Revitalization Matching Grant Program, 2011
11
Commerical Rehabilitatiort Loam, Pro�am;
Table 10- Commercial Rehabilitation Loan Program, 2011
12
:. HutchlnsorfDOwntownAssaciatk ?tt' ..
` .` 1�,'',.�
Table 11- HDA Board of Directors, 2011
12
EDIT Ftnancea .
Summary
13
SummaryofResultatM , iWorkkimlLGoate:' ; ,
2012 Work Plan & G oals
16
Appendix A - Downtown Revolving Loan Fund Status Report, 2011
Appiodbt B- ECanoml6 .pstrekoliinentt*furgE'5ta" Report�,201 ,
Appendix C- MIF Loan Fund Status Report, 2011
Appendix E - Adopted EDA Budget, 2012
Appendbt F - EDA PStatements of Fiitanciai Ptssiti Tin, 2009 Za11 _ /_ \
Appendix G - Hutchinson EDA Land Holdings, 2011 l sue)
EXECUTIVE SUMMARY
In 2011 the national economy continued its slow rebound from the Great Recession. Here in Hutchinson
economic development activity continued at a moderate pace, with emphasis being placed on
maximizing the community's readiness for future economic development projects. Companies brought
to Hutchinson by the EDA over the past several years continued to perform strongly, with Customer
Elation in particular showing very strong employment growth. By the end of 2011 the company had in
excess of 275 people on staff with an annual payroll of more than of $4.2 million. Other highlights for
the year include the following:
• Small Business Development Center (SBDC) reestablished in Hutchinson
• Completed 15 Business Retention& Expansion (BR &E) visits
• Obtained "shovel- ready" site certification for new industrial park
• Obtained $1,000 grant for intern salary from Minnesota Economic Development Foundation
• Obtained $250,000 grant from Business Development Public Infrastructure (BDPI) grant program
for reconstruction of Industrial Blvd. & improvements to new industrial park
• Industrial Blvd. reconstructed
• Infrastructure added to 3.3 acre industrial park lot & industrial park construction completed
with 2 nd lift of bituminous paving
• Joined Minnesota Angel Network
• Launched EDA marketing initiative
• Initiated a strategic planning process for economic development in the city
• Continued support for downtown Hutchinson by providing:
0 9 Sign & Awning grants totaling $13,379.94
0 3 Storefront Revitalization Matching grants totaling $7,730
0 4 Downtown Commercial Rehabilitation loans totaling $291,279
• Closed out $250,000 BDPI grant for Industrial Blvd. / Industrial park
GOVERNANCE
A seven - member board of directors governs the Hutchinson Economic Development Authority. Long-
time City Council member Jim Haugen retired at the end of 2010 with the completion of his City Council
term. He served a total of 13 years on the EDA Board. Replacing him as city council liaison was Mary
Christensen. EDA Board membership is detailed in Table 1, below:
Table 1— EDA Board of Directors
Tim Ulrich
President
14
Citizens Bank
Mike McGraw
vice-pm ident
State FarrrhisuraNrc > ..
Steve Jansick
Treasurer
7
Wells Fargo Bank
Ivfary nsee
' "" . _ '.,CICyt unci ltais
1
City "iw,W d:
Chad Czmowski
City Council liaison
4
City Council
Daron Vanderheiden Member
ISO 423
All financial matters of the EDA are handled by the EDA Finance Team. The EDA's annual budget, all
grant awards, downtown loans and business assistance loans are all reviewed by the Finance Team prior
to consideration by the EDA Board. At the close of 2011 Don Walser, long time member of the EDA
Board and Finance Team, retired after serving a combined 14 years on those bodies. His wisdom and
experience, not to mention his historical knowledge of the community, will be sorely missed. Nathan
Matti, a business banker from MidCountry Bank was appointed to the Finance Team in October. Two
members of the Finance Team are members of the EDA Board of Directors, and serve as a liaison
between the two groups. Table 2, below, details EDA Finance Team membership.
Table 2 — EDA Finance Team
Jim Young Chair James Young & Associates
Mike Cannon Member Citizens Bank
An FIan50rY i1�@rrllJ�h ur »� k �c µ vF w ` '`
Keith Fischer Member Wells Fargo Bank
Gus Wurdell Member Hutchinson Mall
Nath�Ml
Tim Ulrich EDA Board Liaison Citizens Bank
St�VtJ�nsltl� v , %t a �W�.uuei!uuA�H,S ��Oi4rI'�iv.s'E * .sY:r u � < a.+ .
(0)
INTERNSHIP PROGRAM
Two SCSU students interned for the EDA over the course of 2011.
Colin Heintzman served from January to May and Seth Kaufman
interned from late May until the end of the year.
EDA interns enjoy a great deal of responsibility — being in charge of the
EDA's downtown revolving loan fund, two downtown grant programs,
the Farmer's Market, the popcorn wagon, the EDA website, providing
staff assistance to the Hutchinson Downtown Association, and
assisting the EDA Director with Business Retention visits, business
recruitment, research, development of a business incubation program,
and many other tasks. Due to the wide range of practical experience
provided, the internship is highly prized by students and very well
regarded by the Community Development Program at St. Cloud State
University.
ACTIVITY REPORT
Business Retention & Expansion Program (BR &E)
The EDA continues to put great emphasis on taking care of existing Hutchinson companies, as they are
the primary source of new job creation in the community. Table 3 (below) summarizes the EDA's
Business Retention & Expansion visits for 2011 while Table 4 (following page) shows cumulative BR &E
visits since 2002.
Table 3 — Business Retention & Expansion Visits, 2011
1 Impressions, mo. Paul Nordin 1/13/2011 68- Steady;
s ng ft TF ' ✓ f t t. 5+.{ ,+
m0, . s
3. Hutch Iron & Metal Jay Freedland 4/5/2011 12.
American Energy Systems Mice Heather
Hutchinson COOP Mike Conner
8/18/2011 15.
10/21/2011 25/25 Crop yleWa olf.
NuCrane Mfg Tom Daggett
Pride Solutions Justin Eggert
13 pe'ee 3 M - Mike RettenRh
t �i' ^_...�as�>w "'e � 'pfd x ,•.., ;n
1S G R Kreatlons Glen Kadelbach
127/2011 18
12/8201/ 20
busy..
12/182011 1500.
Going strong.
1228/2011 1:
Potentially looking to sell
3
q 19-j
Seth Kaufman
Table 4 — Cumulative
2002-2011
1
3-D CNC
X
X
X X X
15 GR Daniels Trucking X
X
16zi? GR"K»adarw / htlKk�tlaxs " -
17 Haugen Furniture Co., Inc X
X X X
19 Hutch COOP 1 Cenex X
X X X X X
2t,Hutchlrot- &Motel, .. 7
7[ .., „_, ». >Lr: lL, vr•'76r...a,x. 7F
3
Inc.
A � g �
lE..
X
X
7*11 Hutchinson TedYnalogylitc.(HTIY-�4 X
X :. X
�
l
exq,.
2�N '` J MtchtnNq ;: .
.. =
5
Applied Kinetics
'.�F-1�./�.�y,{,{'� s { {>•, r ,£H a A
X
�F
X
e
*7a ,
7
Baklund Tool & Design
X
3
a
Pm. River Pdnhnn
X
X X
11
13 Econo Foods X
X X
15 GR Daniels Trucking X
X
16zi? GR"K»adarw / htlKk�tlaxs " -
17 Haugen Furniture Co., Inc X
X X X
19 Hutch COOP 1 Cenex X
X X X X X
2t,Hutchlrot- &Motel, .. 7
7[ .., „_, ». >Lr: lL, vr•'76r...a,x. 7F
21 Hutchinson Leader Newspaper X
X
lE..
23 Hutchinson Shopping Mall X
X X
7*11 Hutchinson TedYnalogylitc.(HTIY-�4 X
X :. X
25 Impressions Incorporated X
X X X X X
=�K 4 :s'
2�N '` J MtchtnNq ;: .
.. =
27 Lynn Card Company X
X X X X
'.�F-1�./�.�y,{,{'� s { {>•, r ,£H a A
�F
33 Phoenix Solutions - X
Plastic Soeo. X X X
37 Rath Racing X
a:.. x ;+r , ` . s3. °A ^' sr." u, 8
4 * " # w rtK, x r= �p5. ;. •r"". A €:+��.:.
XF.....3� Abu "a Yi �.ra, W....
39 SHOPKO � X �#x X
4O ;' Shpt PrGWn91o, s ` t ex „z. S': zd � i t r X 4 fi n 4 'a
41 Ste X X X X X
424 &r .s - «„Eti' v=.. k% .4� eS.B.',M 1 �Ik47 `$'r.
43 TC Tool Engineering X
.#.. .a'L`.'�
Yw
WTa` S' s.` f�T`. n..9r+"fa,n.W,.t�'�"dr.1T.t;4k:
45. WAL - MART X
46+=' W** . x l ° n WS-W13 g r a
. tr; �.;, 3y�, ✓,r; s - rr.;73A' '. i?, ur,. +[ ^Fkr" ?f..
TOTAL VISITS 1 15 9 14 14 17 17 19 17 15'
4
9 6)
Job Creation
By the end of 2011, four business development projects in which the EDA had significant involvement
had resulted in 334 jobs being created with a total annual payroll in excess of $6.3 million. Details for
each of these projects are summarized in Table 5, below.
Table 5 - Job Creation, 2005 - 2011
2005
Ashwill Industries
1 $16.83
/ hr
40
$35,000
2pD7r
WarrlorMflt`
4 fk "'';2168EF
f..
40-
$$39TR
2008
Customer Elation, Inc.
275 $10.00
/ hr
30
$4,290,000
N "uCrane Mfkr • ,' F
1& " '.' 517.05
hr ' ` ..
40 ,t ';
5638.34
TOTAL 334
Industrial Park Development
Industrial Blvd.
Serving as the western gateway of the City's new industrial park, Industrial Boulevard had essentially
disintegrated by 2010. Working with the City, the Hutchinson EDA was able to secure a $250,000 grant
from the State of Minnesota to aid in the reconstruction of this vital arterial serving the industrial park.
Starting just after the 4` of July holiday and wrapping up in early September, 1,500 feet of Industrial
Boulevard was partially reconstructed. Work included sub -grade correction, aggregate base, installation
of new city water and sanitary sewer lines, drain tile installation and bituminous paving.
The completed project benefits two companies located along Industrial Boulevard (Pride Solutions &
Impressions, Inc.) and significantly enhances the western gateway to the new industrial park.
Infrastructure added to 3 acre lot
When Energy Park was initially constructed in 2009 -2010, utility services to a 3.09 acre lot in the
southwest corner of the new industrial park were omitted because the city was in negotiations to sell
the lot to an adjoining property owner. City utilities therefore were deemed unnecessary.
Unfortunately the deal fell through, leaving the city with a lot un -served by city utilities in the new
industrial park. The development potential of the lot was severely diminished as a result.
To remedy the situation, 6" water and 8" sanitary sewer lines were extended to the lot as part of the
Industrial Boulevard reconstruction project (see above). Funding for the project came from the grant
the EDA obtained for the Industrial Blvd project.
l(0)
Downtown Redevelopment project: DEPOT MARKETPLACE
Partnering with the City of Hutchinson
and the McLeod C'oun Rail ty
the Hutchinson FDA i n 2011 bec!an I aymf,a the groundwork for a p roject to
%Eff
redevelop the city block currently
occupied by tine old Great Northern
Railroad Depot.
Goals of the project are three-fold.
p rese r►�e t Depot bu provide a
Permanent home tv the downtown
Farrne�s Market,, and din the fut r)
u, e estanlish a trail head f the Luce Lin,
and D foicyel trails.
The project. has three main elements:
stabilizing & relocating the existing De pot
a AM
building, adding public parking and
constructin a Farmer's Market pavilion.,.
IF
pwWvd
P�ark;fts
3n % tai icy
�apot M arkatpiaCs: A vision !or the future
WA , 46W
Green,
Space
r Ll-.qifk
A
■
Grawl,Amen
05 1 K_*WJ1
(F U tu re paw d I
� �I
N
F*1110%re
i ft
OP. f)
®r
4 1
P
1 0
6
t
U
�
F
6
Ai
% O F K 18r Pavi Ili, oil
'Ito sh4k
GrLei ;1j at kh w I it h ear- 11
i s The 1887 Depot Builldln.g in re Site plan for the Depot Marketplace,
poor shape. The structure. was,, built
without footings foundations reSU'llt 11 M on -f- or in in sipm icant settling and frost heaving. As a result, the
A increasingl 1� u nstable. To staiailize building droops on both ends and is becomin preserve the and building a foundatioin is needed. in addition, the structure needs. to be mov&d and real to an east-
west orientation (parallel to Washington Aven So ue) efficient USe can be made of the site9,. I I V 0 9 an � Consequent'i�-y., the first P p r o j ect rtion of the wi 11 be to P t the buildin d ut t on a new
it f .orion o it he interior m p r�� id e u p u b 191F C
fo undati on if fundin n is available, a P be renovated t o
JAL
The second part the project will be the construction
of a 2(3 -stall par lot, with curb & gutter, on the
west side of the Depot block next to Adams Street-, A
sizable green spate will separate the parking lot franc
the street and will feature a small rain garden on the
north end.
The third pro element will be construction of a
Farmer's Marfcet Pavilion. This structure will be a 7.50'
long, 18' wide open air facility. A 20 ' Wide sidewalk
will be added �beneath the structure to provide a g oad
surface fnrvendors an customers.
411 P be Landscaping of the site will, be fairly SIM le to
with: ordinar grass will cover most of the site with
possi some prairie grasses in certain areas
The pa -w i'l I fe atu re a "truss-& I ess"
0 a i ns i de.
design, giving *It. a very omy feel
Vily I on sIgn]
pmsenm
a) I ey for
s6meWfla
1011, Co.
The project is contingent upon completing Phase I and Phase II environmental reviews of the site and
the development of a "response action plan" If those studies show that the project can be completed
with a minimum of environmental remediation, construction could begin by mid -May 2012 and be
completed by mid - summer.
Property Management
The EDA continued to lease out the 77.37 -acre Stritesky Property as crop land in 2011. A competitive
bidding process resulted in a high bid of $330 per acre, providing rental revenue of $25,532.10 for the
year. Property taxes for the year totaled $4,804 and a small amount of tiling work was done to improve
drainage on the property. Cost for the tiling work totaled $1,716.
The EDA also purchased back a 10.5 acre lot that had been previously sold to Warrior Mfg. The
company decided that expanding their facility eastwards would work better in the long run, and so
decided to purchase a 3.18 acre lot on the east side of their existing lot. The EDA purchased the 10.5
acre lot north of Warrior Mfg. for $19,712 per acre and sold the 3.18 acre lot to Warrior for $40,000 per
acre. The transaction gave the EDA 53.64 acres of land that is available for immediate development.
Small Business Development Center
In 2010 the Hutchinson EDA obtained a grant from the Minnesota Department of Employment and
Economic Development (DEED) to establish a sub - center of the Small Business Development Center in
Hutchinson.
The City contracted with the Marshall Small Business Development Center (SBDC) to provide
microenterprise assistance — and they maintained office hours from 10 AM to 3 PM on the 2nd & 4th
Wednesdays of each month, with additional time available by appointment.
Over the course of 2011, a total of 130.5 hours of SBDC assistance was provided to 24 clients. These
figures were considerably below what was initially projected.
Grant Writing
For 2011 the Hutchinson EDA was able to win two grants totaling $251,000. In the spring of the year the
EDA applied for and won a $250,000 grant from the Minnesota Department of Employment & Economic
Development to help with the reconstruction of Industrial Blvd. and the addition of water and sanitary
sewer services to a 3.09 acre lot in the new industrial park.
In addition, the EDA was able to obtain a $1,000 grant from the Minnesota Economic Development
Foundation to help defray a portion of the EDA intern's salary. EDA grant writing activity from 2006 to
2011 is summarized in Table 6, on the following page.
7
q lam)
Table 6 — Grant Writing, 2006 — 2011
2006
2
$345,000
Pet clinic demo, Warrior MIF
2002 .. ;
1
$500,OS>tt
Customer Elation Mir*', ,.
2008
0
$0
2006r "'
4
$T,701,ic ' .
Industrial park (2); NuC%arte Milt; t ►teat `
2010
1
$37,500
SBDC
2011 °,
" 2'.
$251;IX>(}= .
m
iridtistriaf parl@, Intein�
10
$2,834,500
Professional Development
As part of the overall effort to be continuously improving all aspects of the city's economic development
program, EDA staff is working towards completing a professional development program that will result
in being designated as a Certified Economic Developer (CEcD) by the International Economic
Development Council (IEDC).
Individuals designated by the IEDC as Certified Economic Developers are acknowledged as having
achieved the pinnacle of excellence in the economic development field. The CEcD is the highest
professional designation in the economic development profession.
Having CEcD designated staff will provide Hutchinson with yet another competitive advantage for its
economic development program. Table 7, below, depicts the progress of EDA staff towards becoming
IEDC certified.
Experience
Core course
Core course
Elective
Table 7 —Staff Progress towards CEcD Certification
Course Status
Four vears experience in profession Done
Economic Development Credit Analysis
Real Estate Development & Reuse
Entrepreneurial & Small Business Development Strategies
Done
13 yeas
2000
fe
`,a 2bfd
2012
2012
8
Economic Development Marketing & Attraction Class
Staff completed the IEDC's "Economic Development Marketing and Attraction" class during
2011 to assist the EDA in developing and implementing a high- impact marketing and attraction
plan. Topics included site selection fundamentals, developing a community marketing plan &
brand, engaging social media and website design to target new markets and benchmarking,
evaluating and monitoring the marketing plan. The knowledge gained will help the Hutchinson
EDA implement a state -of- the -art marketing campaign that will raise the community's visibility
among businesses looking to expand.
Minnesota Angel Network
In August the EDA joined the Minnesota Angel Network (MNAN) as a new strategy to bring businesses to
Hutchinson. Funding for this initiative was provided through a partnership between the EDA and the
City of Hutchinson.
MNAN is a non - profit organization that helps beginning and early stage companies become certified as
"investment ready' by providing extensive coaching and training for entrepreneurs. Once a company
has been certified by MNAN, the organization serves as a connection point for the company and
accredited investors.
Hutchinson, along with MNAN member cities Willmar, Fergus Falls and Owatonna have been designated
as "regional intake centers" — serving as a point of entry for companies into the MNAN system. As an
intake center for MNAN, Hutchinson will serve as a first point of contact for new companies, guide
companies through the MNAN process, host advisory sessions for the companies with local service
providers (legal, financial, marketing, etc.); potentially host investor meetings, and identify /
communicate key advantages and attractions for companies to locate in the city.
Once MNAN is fully operational, it is expected that 50 -60 companies per year will go through the
process, with six to eight coming through the Hutchinson intake center. Approximately half of all MNAN
companies will be "location neutral," meaning that they will be open to relocating to Hutchinson.
It is hoped that participation in MNAN will result in a steady stream of new company prospects for the
city, and ultimately new job creation for the community.
EDA Marketing Initiative
In September the EDA approved the development of a comprehensive marketing program to promote
economic development in Hutchinson. The goal of the marketing campaign is to significantly increase
Hutchinson's visibility to Minnesota companies that are looking to expand.
Elements of the campaign include development of a new economic development logo and brand for the
city, development of a new economic development website designed to complement the existing EDA
site, utilizing "social media" such as Facebook Linkedln, Twitter, etc. to increase Hutchinson's visibility
on the internet, and developing a new brochure and other marketing materials.
9 q �_)
The target of the campaign is existing Minnesota' businesses that are looking to expand by adding a new
location.
Development of the plan was underway in earnest by year end and will continue into the first part of
2012. The new marketing initiative should be ready for launch by the second quarter of the year.
Strategic Planning
In an effort to establish an economic development "roadmap" for the community, the Hutchinson EDA
embarked on a detailed strategic planning exercise at the close of the year.
In addition to identifying strengths and weaknesses of the local economy and evaluating our economic
development efforts, the plan seeks to establish a set of specific, quantifiable and time -bound goals and
objectives for economic development. These goals, and the strategies identified to achieve them, will
become the EDA's standing work -plan for the next decade.
When completed, results of the EDA's strategic planning exercise will be folded into the City's
Comprehensive Plan update.
Economic Development Loan Programs
Economic Development Loan Fund
In the EDA's Economic Development Loan Fund, assets declined to $918,016 from the previous year's
$929,046. This was due to the EDA joining the Minnesota Angel Network (MNAN), which cost $12,500
for 2011 and was paid for through this fund. The cash balance of the fund climbed by just more than
25% to $505,736 as loans were repaid. All four loans in the fund were performing as required.
MIF Loan Fund
The EDA's Minnesota Investment Loan Fund saw its total assets grow to $518,904 — up from a 2010
figure of $508,877 — a gain of 1.97 %. Cash on hand at the close of the year totaled $106,669 and the
one loan in the fund's portfolio was performing as required. At some point in the future, possibly during
2012, this loan will be "de- federalized" and all assets will be transferred to the EDA's Economic
Development Loan Fund.
Downtown Grant & Loan Programs
The Hutchinson EDA continued its strong support of downtown by providing a total of 12 grants and 4
low interest loans to businesses and building owners in the downtown district. A total of $21,099 of
grants and $291,279 of low interest loans were provided over the course of the year.
10 q L)
I
Sin & Awning Grant Program
Nine Sign & Awning Grants were awarded in 2011 totaling $13,379.94. The program provides up to
$2,000 to applicants wishing to replace or upgrade their signage or awnings. Table 8, below, provides
details.
Table 8 — Sign & Awning Grant Program, 2011
1/26/2011
Lux
$2,000
4/27/2011 Marcus Max $2,000
5 F
9/28/2011 Alsara Properties LLC $2,000
i✓? mw ?u��? �{ ��Z .� +����'a. ..v e "o-w�' i,3�..v,fi3 _a`.x.�fiw..��.c� ","Mjw „ r
11/23/2011 Robert McCarthy $1,559.19
12/28/2011
Quast
Storefront Revitalization Matching Grant Program
The EDA's Storefront Revitalization Matching Grant Program made three awards over the course of the
year, totaling $7,730. The economic impact of the program is doubled to $15,460 because it requires a
dollar- for - dollar match from the grant applicant. Up to $5,000 is available for building owners wishing
to upgrade the "curb appeal" of their downtown properties. Table 9, below, details program activity.
Table 9 — Storefront Revitalization Matching Grant Program, 2011
Alsara Properties LLC
$2,570.
10/26/2011 Robert Schlueter may/ $2,005
Commercial Rehabilitation Loan Program
Total assets in the EDA's Downtown Loan Fund grew by about 1.3% to a level of $1,249,752. Available
cash in the fund grew from $388,052 to $525,678 over the course of the year as downtown loans were
repaid. All downtown loans performed as required.
11
(02)
For 2011 the EDA's Commercial Rehabilitation Loan program provided four low interest loans totaling
$291,279 for downtown property owners making upgrades to their buildings.
The program provides very low interest loans to property owners who desire to make more substantial
improvements to their downtown buildings. Loan terms can be for 10 years at 2% less than the Prime
interest rate or for 15 years at Prime. For 2011 that translated into loans at either 1.25% or 3.25%
respectively. Loan activity for the year is listed in Table 10, below.
Table 10 — Commercial Rehabilitation Loan Program, 2011
8/24/2011
Skip Quade
$13,792
��
V1� 3.ti.�.�Ut
4i
.. . e..
n1. m.WA.atA.kw4
1. .v�h An +Lr.. l . «Y
11/23/2011
Dr. David Mach
$130,000
TOTAL
$291,279
Hutchinson Downtown Association
The Hutchinson EDA continued to provide staff support for the Hutchinson Downtown Association in
2011.
Comprised of 33 members, the Hutchinson Downtown Association (HDA) seeks to maintain and enhance
the vitality of downtown Hutchinson. To that end, the HDA sponsors the downtown Farmer's Market
each summer as well as "Picnic in the Park," the Library Square Popcorn Wagon and "Main Street
Christmas."
The 2011 Board of Directors for the HDA is shown in Table 11, below.
Table 11— Hutchinson Downtown Association Board of Directors, 2011
Mike Cannon President Citizen's Bank &Trust 2012
JG 1 � telX
Tina McMillan Director Hutchinson Leader 2010
�j
F
MN x ry C vv yn« wr c T �:,# *h' 'y. • y
GG3 ��M� x . .I
Matt Pulkerbek Director Hometown Realty 2011
K}�°eWendln tr =p,bttectoe .¢ .` ..W *ndNnlf� k' w
George Quast Liaison Historic Hutchinson open.
^. �� the ,. ei,�' �.:' °�,� �,��,'S G s�.ex`r?saF'�t14+k+ •` `M�? #.s��ki�x- .+:%"«v .�- -
Chad Czmowski Liaison City Council/ Outdoor Motion open
12
EDA FINANCES
2011 was a good year for the Hutchinson EDA financially. The EDA's operations budget ended the year
with $152,917 cash on hand — nearly equal to a full year's operating budget. This was up from the 2010
year -end amount of $136,462; an increase of $16,456 (12 %).
For the year the EDA had total revenues of $183,902, significantly over (13.9 %) the budgeted amount of
$161,435. This is attributable to rental income of $24,212 from the Stritesky property that was not
included in the 2011 budget. At the time the budget was adopted, there was a possibility that the
Stritesky Property might be sold, so it was deemed prudent to not include any potential revenue it might
generate.
Total expenditures for the year were $164,843, 4.8% below the budgeted amount of $173,141.
SUMMARY
Compared to years past, 2011 was a more modest year for economic development activity in
Hutchinson as the effects of the Great Recession continued to be felt locally.
The Hutchinson EDA took the opportunity complete several projects that will set the stage for local
economic growth as the national economy rebounds. Obtaining "shovel- ready" site certification for the
new industrial park will put Hutchinson in a very competitive position vis -6 -vis other cities when it
comes to attracting business expansion projects. In addition, the reconstruction of Industrial Blvd. and
addition of infrastructure to a small lot in the industrial park puts Hutchinson at peak readiness for
business attraction. Significant progress was also made in the area of new business development with
the addition of a Small Business Development Center to the community, along with Hutchinson joining
the Minnesota Angel Network (MNAN) and being designated as an "intake center" for that organization.
Operationally, the Hutchinson EDA continues to be very efficiently run, with revenues exceeding the
budgeted amount and expenditures being lower than budgeted for the year. At year end, the EDA had
nearly a year's worth of operating funds in reserve.
With its membership in the MNAN, completion of the new industrial park, redevelopment of the Depot
site and the launching of a new marketing campaign, 2012 promises to be an exciting year for economic
development in Hutchinson)
13 9/-)
PROJECT / GOAL STATUS
1 BUSINESS RENTENTIQN & EXPANSION
A Conduct 15 RR & E vismi ts, as ma ny as possible i n co nj'u nato n with the
f Co Chamber
1/ i
A Prarngte new development on former Cenex site. IN PRDGRE55
Adaocate p ay i n g of Les Kauba Parkwa / Lin d Street CONTINUING
B Continue developrnen# of powntown Gateway IN PROGRESS
C Continue support DQwnto
of Hutchinson i
3 INDUSTRIAL PARK & BUSINESS RECRIJ[TRAEN7
A Make 6ia- science and renewable energy projects a deaelopment IIV PROGRESS
Ir
pr,lo rity
site park- B Finalize shovel re,,a,d,y certification for DONE
C Recruit at least 1 new cQmpany f id or nustrial park. MINil� I
cont Mc leo d Co unt y D Com economic development pro ON HOLD
4 MARKETING & P U BLI C R
A Evaluate the need for new marketing materials. DONE
8 Develop com marketing materials for Cornerstone Commons.
C Continue public relations activities
l
Regu -IIIIIIIIIIIII.A.& appearances L-J-- dT on K " Community Affa p rogram D IE
Monthl column in "Crow G Business agazine ��DONE
Spea ki n g e nga - e m P- n t,; t n se ry i ce s c I u bs etc,. - as invited 9 DONE
Regu up ates to EDA website DONE
5 GEN ERAL
A Obtain $1CO3000 in grants (various uses
Pursue developm 13 f C o unty :)
C Do everything l to fill vacant "big box" buildings.
-15
I L
PROJECT / GOAL
1 BUSINESS RENTENTION & EXPANSION
Conduct 15 BR & E visits, as many as possible in conjunction with the
A Chamber of Commerce.
2 DOWNTOWN
A Promote new development on former Cenex site.
B Advocate paving of Les Kouba Parkway / Lind Street
C Continue development of Downtown Gateway
D Continue support of Hutchinson Downtown Association
3 INDUSTRIAL PARK & BUSINESS RECRUITMENT
A Make Bio- science & renewable energy projects a development priority
B Recruit at least 1 new company for industrial park.
4 MARKETING & PUBLIC RELATIONS
A Complete Marketing Plan & Implement
B Continue public relations activities.
Regular appearances on KDUZ "Community Affairs" program
Monthly column in "Crow River Business" Magazine
Speaking engagements to services clubs, etc. - as invited
Regular updates to EDA website
5 GENERAL
A Obtain $100,000 in grants (various uses)
B Pursue development of McLeod County EDA.
C Do everything feasable to fill vacant "big box" buildings.
D Complete EDA Strategic Plan
16
IL1
APPENDIX A
Downtown Revolving Loan Fund
2011 Status Report
9 (9)
r
Outstanding
Balance as of
Loan
Borrower
Originated
Loan Amount
Term
Rate
Monthly Pymt.
12/31/11
Maturity
1
A
511992
$7,310.00
20
0.00%
$30.46
$487.83
512013
2
B
2/10/1993
$25,637.10
20
0.00%
$106.82
$2,457.16
11/10/2013
3
C
6/1/1993
$3,749.00
20
0.00%
$15.62
$274.69
6/1/2013
4
D
1/1/1994
$1,610.75
20
0.00%
$6.71
$146.45
1/1/2014
5
E
4/1/2002
$27,494.00
10
2.00%
$252.98
$2,194.17
9/1/2012
6
F
1/1/2003
$3,000.00
10
2.00%
$27.60
$354.35
1/1/2013
7
6
5/8/2003
$65,000.00
10
2.00%
$598.09
$10,559.99
7/1/2013
8
H
1/1/2004
$130,000.00
10
2.00%
$1,196.17
$96,849.31
5/1/2014
9
1
4/1/2004
$11,055.52
10
2.00%
$157.56
$1,613.06
5/1/2014
10
J
9/10/2004
$130,000.00
10
2.00%
$1,196.17
$38,384.11
9/1/2014
11
K
12/1/2004
$65,000.00
15
4.50%
$497.25
$40,067.74
1/1/2020
12
L
8/1/2008
$130,000.00
10
3.25%
$1,270.35
$90,034.87
6/1/2018
13
M
8/1/2008
$46,703.00
10
3.00%
$450.97
$32,724.50
8/1/2018
14
N
3/27/2009
$8,300.00
15
3.25%
$58.32
$7,176.10
3/1/2024
15
O
5/23/2009
$118,581.69
15
3.25%
$933.62
$105,721.57
3/23/2022
16
P
10/1/2009
$9,226.09
30
1.25%
$81.83
$7,329.34
1/1/2020
17
Q
4/1/2010
$14,857.00
10
1.25%
$135.00
$12,308.15
3/1/2020
18
R
6/1/2010
$35,000.00
10
1.25%
$310.43
$29,634.10
6/1/2020
19
S
12/1/2010
$17,370.00
10
1.25%
$154.06
$15,543.26
12/1/2020
20
T
12/1/2011
$17,487.00
10
1.25%
$155.10
$17,487.00
12/1/2021
21
U
12/1/2011
$10,964.00
10
1.25%
$97.24
$10,964.00
12/1/2021
r
APPENDIX B
Economic Development Loan Fund
2011 Status Report
q L)
Outstanding
Original Loan Monthly Balance as of
Loan Borrower Originated Amoun Term Rate Pymt 12/3 M a t urity
1 A
8/2812007
$50,000
7
4.00%
$680
$21,541
8/27/2014
2 B
1/1512009
$30,000
6
8.00%
$526
$16,580
1/14/2015
3 A2
8/28/2007
$200,000
7
2.50%
$2,600
$79,818
8/27/2014
4 C
8/12008
$500,000
7
0.00%
$5,952
$261,880
7/31/2015
TOTALS 5780.000 S9.758.38 5379.819
APPENDIX C
MIF Loan Fund
2011 Status Report
q Cam)
Original Outstanding
Loan Monthly Balance as of
Loan Borrower Originated Amount Term Rate Pymt 12131/11 Maturity
A 712/2010 $500,000 8 2.00% $5,640 $412,235 7/1/2018
TOTALS $500.000 55.640 5412.235
C1
APPENDIX D
Economic Development Authority
2011 Year End Financial Statements
Hutchinson Community Development Corp - EDA (9109)
As of December 31, 2011
UNAUDITED BALANCE SHEET OPERATIONS
FULLACCRUAL
INTERNAL USE ONLY
ASSETS
Cash
Accounts Receivable
TOTAL ASSETS
DECEMBER DECEMBER 2011
2010 2011 CHANGE
$ 135,709 $ 152,902 $ 17,193
753 16 (737)
136,462 152,917 16,456
LIABILITIES
Accounts Payable
Accrued Payroll & Vacation
TOTAL LIABILITIES
1,101 312 (789)
5,180 3,365 (1,615)
6,281 3,677 (2,604)
EQUITY
Reserved - Land (Warrior Sale)
Unreserved
TOTAL FUND BALANCE
56,736
56,736 -
73,445
92,505 19,060
130,181
149,241 11060
TOTAL LIABILITIES & FUND BALANCE
$ 136,462 $ 152,917 $ 16,456
� /-a-)
Hutchinson Community Development Corp - EDA (9109)
As of December 31, 2011
UNAUDITED Statement of Revenues & Expenditures
FULLACCRUAL
INTERNAL USE ONLY
Object Available
Code Description Budget December YTD Balance
REVENUES
4011 TAXES
$ 159,985 $
71,576
$
146,491
$ 13,494
4012 DELIQUENTTAXES
-
439
1,267
(1,267)
4013 PENALTIES & INTEREST
-
-
-
-
4141 HOMESTEAD CREDIT
-
5,586
11,007
(11,007)
4316 RENTS
-
-
24,212
(24,212)
4340 SALES OF PROPERTY
-
-
-
-
4625 INTEREST INCOME
450
-
725
(275)
4720 REFUNDS & REIMBURSEMENTS
1,000
-
-
1,000
4840 CONTRIBUTIONS & DONATIONS
200
200
(200)
TOTAL REVENUES
161,435
77,801
183,902
(22,467)
EXPENDITURES
6110 WAGES REG.EMPLOYEES
80,375
8,737
77,691
2,684
6122 WAGES TEMPORARY EMPLOYEES
20,000
2,244
18,992
1,009
6131 VACATION PAY
2,100
1,379
5,981
(3,881)
6132 HOLIDAY PAY
3,640
345
3,189
451
6133 SICK PAY
900
65
1,979
(1,079)
6141 PERA- COORDINATED
5,690
763
6,441
(751)
6145 FICA -CITY PORTION
6,500
781
6,592
(92)
6150 MEDICARE
1,500
183
1,542
(42)
6160 EMPL.HEALTH & INS. BENEFIT
6,000
512
6,143
(143)
6167 HSA ADMINISTRATION FEE
36
-
50
(14)
6168 HRA DEDUCTIBLE
-
88
894
(894)
6169 FLEX ADMINISTRATION FEE
50
-
28
22
6170 WORKERS COMP INSURANCE
650
101
853
(203)
TOTAL SALARIES & FRINGE BENEFITS
127,441
15,197
130,373
(2,932)
6205 OFFICE SUPPLIES
700
-
134
566
6210 OPERATING SUPPLIES
3,500
56
2,055
1,445
TOTAL SUPPLIES, REPAIRS, & MAINT.
4,200
56
2,189
2,011
6301 PROFESSIONAL SERVICES
10,000
-
7,453
2,547
6305 OTHER CONTRACTUAL
3,000
-
-
3,000
TOTAL CONSULTING
13,000
-
7,453
5,547
6310 COMMUNICATIONS
1,500
53
687
813
6311 POSTAGE
600
-
145
455
6320 TRAVEL SCHOOL CONFERENCE
2,500
100
3,068
(568)
6321 CAR ALLOWANCE - TRAVEL
1,750
124
1,364
386
6330 ADVERTISING
250
-
-
250
6340 PRINTING & PUBLISHING
1,400
-
46
1,354
6370 CONTRACT REPAIR & MAINTENANCE
850
106
1,430
(580)
6379 VEHICLE RENT
-
-
500
(500)
6385 DATA PROC EQUIPMENT RENTAL
950
452
498
TOTAL OTHER SERVICE & CHARGES
9,800
383
7,692
2,108
6735 SOUTHWEST MN FOUNDATION
5,000
5,000
TOTAL TRANSFERS
5,000
-
5,000
-
6901 DUES & SUBSCRIPTIONS
1,000
-
525
475
6902 TAXES
11,500
-
11,428
72
6909 MISCELLANEOUS
500
183
317
TOTAL MISCELLANEOUS
13,000
-
12,136
864
7010 LAND
-
-
-
-
7015 IMPROVEMENTS TO LAND
-
-
-
-
7030 MACHINERY & EQUIPMENT
700
-
700
TOTAL CAPITAL OUTLAYS
700
-
-
700
TOTAL EXPENDITURES
173,141
15,637
164,843
8,298
Revenues over (under) expenditures - Operations
$ (11,706)
62,164
$
19,059
$ (30,765)
Special Projects:
SBDC Grant Receipts
-
-
2,763
(2,763)
SBDC Grant Expenses
-
-
(2,763)
2,763
TOTAL SPECIAL PROJECTS
-
-
-
Revenues over (under) expeditures - Total
$ 11,706 $
62,164
$
19,059
Hutchinson Community Development Corp - EDA
As of December 31, 2011
ECONOMIC DEVELOPMENT LOAN FUND (9114)
FULLACCRUAL
INTERNAL USE ONLY
DECEMBER DECEMBER 2011
2010 2011 CHANGE
ASSETS
Cash
Accounts Receivable
Stritesky Property
Notes Receivable
Warrior Manufacturing
Ashwill Industries
Total Notes Receivable
Loans Receivable
Warrior Manufacturing
Customer Elation
Total Loans Receivable
TOTAL ASSETS
LIABILITIES
Deferred Revenues
TOTAL LIABILITIES
EQUITY
Fund Balance
Reserved
Unreserved
$ 404,277 $ 505,736 $ 101,459
32,461 32,461 -
28,683 21,541 (7,143)
21,678 16,580 (5,098)
50,361 38,120 (12,241)
108,631
333,316
79,818
261,880
(28,813)
(71,436)
441,947
341,698
(100,249)
929,046
918,016
(11,031)
524,769 412,279 (112,490)
524,769 412,279 (112,490)
404,277 505,736 101,459
TOTAL FUND BALANCE 404,277 505,736 101,459
TOTAL LIABILITIES & FUND BALANCE S 929 $ 918,016 $ (11,031►
ECONOMIC DEVELOPMENT LOAN FUND (9114)
Statement of Revenues & Expenditures
FULLACCRUAL
INTERNAL USE ONLY
Object Available
Code Description Budget December YTD Balance
REVENUES
4625 INTEREST EARNED
4705 LOAN REPAYMENTS
4720 REFUNDS & REIMBURSE
4825 TRANSFER IN
TOTAL REVENUES
EXPENDITURES
6301 PROFESSIONAL SERVICES
6650 LOAN
TOTAL EXPENDITURES
Revenues over (under) expenditures
- - 2,804
(2,804)
- 9,759 111,155
(111,155)
9,759 113,959
(113,959)
- - 12,500
(12,5DD)
- 12,500
(12,500)
$ $ 9,759 $ 101,459
Hutchinson Community Development Corp - EDA
As of December 31, 2011
ENERGY LOAN FUND - DOWNTOWN LOAN FUND (9115)
FULLACCRUAL
INTERNAL USE ONLY
DECEMBER DECEMBER 2011
2010 2011 CHANGE
ASSETS
Cash
Loans Receivable
Cenex Property - Capital Asset
Wright Property - Capital Asset
TOTAL ASSETS
LIABILITIES
Accounts Payable
Deferred Revenues (loans receivable)
TOTAL LIABILITIES
EQUITY
Invested In Capital Assets
Unreserved
TOTAL FUND BALANCE
TOTAL LIABILITIES & FUND BALANCE
$ 388,052 $ 525,678 $ 137,625
644,662
522,745 (121,917)
157,195
157,195
44,134
44,134 -
1,234,043
1,249,752 15,709
2,535 11,066 6,521
644,662 522,745 (121,917)
647,197 533,801 (113,396)
201,329 201,329 -
385,517 514,622 129,104
586,846 715,951 129,104
$ 1,234,043 $ 1,249,752 $ 15,709
ENERGY LOAN FUND - DOWNTOWN LOAN FUND (9115)
Statement of Revenues & Expenditures
FULLACCRUAL
INTERNAL USE ONLY
Object Available
Code Description Budget December YTD Balance
REVENUES
4625 INTEREST EARNED
4706 COMMERCIAL LOAN REPAYMENTS
4720 REFUNDS & REIMB.
TOTAL REVENUES
EXPENDITURES
6370 CONTRACT REPAIR & MAINT.
6650 LOANS
6909 MISCELLANEOUS
7010 LAND
TOTAL EXPENDITURES
Revenues over (under) expenditures
23346 129,104 (129,104)
9 �)-
2,706
(2,706)
51,974
166,609
(166,609)
-
600
(600)
51,974
169,915
(169,915)
- 28,451
40,403
(40,403)
178
408
(408)
28,629
40,811
(40,811)
23346 129,104 (129,104)
9 �)-
Hutchinson Community Development Corp - EDA
As of December 31, 2011
MINN. INVEST. LOAN FUND (9120) - (NuCrane)
FULLACCRUAL
INTERNAL USE ONLY
ASSETS
Cash
Loans Receivable
Loan (NuCrane)
TOTALASSETS
LIABILITIES
Accounts Payable
Deferred Revenues (loan receivable)
TOTAL LIABILITIES
EQUITY
Unreserved
Reserved
TOTAL FUND BALANCE
TOTAL LIABILITIES & FUND BALANCE
DECEMBER DECEMBER 2011
2010 2011 CHANGE
$ 32,993 $ 106,669 $ 73,675
475,884 412,235 (63,649)
508,877 518,904 10,027
475,884 412,235 (63,649)
475,884 412 (63,649)
32,993 106,669 73,675
32,993 106 73,675
$ 508,877 $ 518 $ 10,027
MINN. INVEST. LOAN FUND (9120) - (NuCrane)
Statement of Revenues & Expenditures
FULL ACCRUAL
INTERNAL USE ONLY
Object
Available
Code Description Budget December
YTD
Balance
REVENUES
4625 INTEREST INCOME -
350
(350)
4705 LOAN REPAYMENTS - 5,640
73,326
(73,326)
4100 INTERGOVERNMENTAL REVENUE - -
_
4720 REFUNDS & REIMB.
TOTAL REVENUES - 5,640
73,675
(73,675)
EXPENDITURES
6650 LOANS
6750 TRANSFER OUT
6909 MISCELLANEOUS
7010 LAND
TOTAL EXPENDITURES
Revenues over (under) expenditures 5,640 73,675 73 675 /
APPENDIX E
Adopted EDA Budget, 2012
� L)
Object" Coded Descrip8un:
2007
2008
2009
2010
2011
2012
REVENUES
Actual
Actual
Actual
Actual
Actual
Adopted °'
4011 Taxes
127,774
134,496
142,380
153,176
146,491
"154174
4012 Delinquent Taxes
0
1,189
1,238
0
1,267
'.0
4141 Homestead Credit
10,235
10,478
10,459
11,123
11,007
0
4316 Rents
14,122
21,049
23,414
19,670
24,212
25,540
4625 Interest Income
1,184
2,123
450
524
725
480.
4720 Refunds & Reimbursements
1,000
1,500
8,197
300
0
-.300
4840 Contributions / Donations / Grants
0
0
1 000
0
200
0
TOTAL REVENUES
154,315
170,835
187,138
184,793
183,902
180,464
2007
2008
2009
2010
2011
2012
EXPENDITURES
Actual
Actual
Actual
Actual
Actual
Adopted
6110 Wages Reg, Employees
75,945
81,429
82,743
83,834
88,840
88,755
6121 Wages, Temporary Emp.
19,610
17,309
18,563
20,012
18,992
20,000
6141 PERA - Coordinated
4,740
5,286
5,580
6,037
6,441
.6,200
6145 FICA - City Portion
5,151
5,955
6,153
6,447
6,592
6,500
6150 Medicare
1,208
1,393
1,439
1,506
1,542
1,600
6160 Empl. Health & Ins. Benefit
5,935
6,354
5,075
5,720
6,143
6,000
6167 HSA Administration Fee
36
54
50
36
HSA Deductable
894
6169 Flex Administration Fee
50
42
28
50
6170 Workers Comp Insurance, etc.
583
602
629
775
853
650
Total Salaries & Fringe Benefits
113.172
118.328
120.268
124.427
130.375
129.791
6205 Office Supplies
47
449
25
295
134
500
6210 Operating Supplies
1,455
3,804
2,762
2,725
2,055
2,900
Total Supplies, Repairs & Maint.
1.502
4,253
2.787
3
2 7 .189
3.40
6301 Professional Services
1,000
29,682
12,023
3,256
7,453
10,000
6305 Other Contractural
0
450
450
450
0
500
Total Consulting
1000
30.1 22
12_.473
3
7 7 .453
10.500
6310 Communications
3,352
2,260
2,240
2,568
687
750
6311 Postage
206
269
679
547
145
600
6320 Travel/School /Conference
2,493
4,494
1,120
1,148
3,068
2,500
6321 Car Allowance - Travel
564
1,138
1,135
1,625
1,364
1,800
6330 Advertising
0
0
370
443
0
250
6340 Printing & Publishing
1,188
650
1,067
721
46
1,200
6370 Contract Repair & Maintenance
0
0
766
1,437
1,430
850
6379 Vehicle Rent (I -T van)
0
0
0
0
500
500
6385 Data Proc Equipment Rental
450
0
215
0
452
950
Total Other Services & Charges
8
8
7
8_ ,489
7_ ,692
9.400
6735 Southwest Foundation
4,000
5,000
5,000
5,000
5,000
5,000
Total Transfers
4.000
5_ ,000
57.000
5
5
5.000
6901 Dues & Subscriptions
4,207
563
702
872
525
1,000
6902 Taxes & Assessments
17,069
9,538
11,165
14,819
11,428
11,700
6909 Miscellaneous
371
893
2,813
8,602
183
500
Total Miscellaneous
29,647
20, 994
14y80
24,293
12.136
13.200
7010 Land
0
0
0
0
0
0
7015 Improvements to Land
8,890
6,493
0
600
0
0
7030 Machinery & Equipment
600
0
0
581
0
700
Total Capital Outlays
9
6
0
1
0
-M
TOTAL EXPENDITURES
163,064
189,011
162,800
170,116
164,945
171,991
BALANCE - $8,749 - 518,176 524,338 514,677 1 $19,057 U 47
q4-)
APPENDIX F
Economic Development Authority
Statements of Financial Position
2011, 2010 & 2009
Hutchinson Economic Development Authority
Statement of Financial Position, 2011
As of December 31, 2011 (UNAUDITED)
Cash
Operations
Downtown Revolving Loan Fund
Economic Development Revolving Loan Fund
Minnesota Investment Fund (MIF) Loan Fund
Total Cash
Loans
Downtown Loans
Economic Development Loans
Minnesota Investment Fund (MIF) Loans
Land Write -Down Loans (forgivable)
Total Loans
Real Estate (Book value)
Wetherell Property (1.797 acres @ $51,694 / acre)
Stritesky Property (77.76 acres @ $5,208 / acre)
Goebel Property (5.7 acres @ $26,585.32 / acre)
Cenex / Wright Property (3.03 acres, 3rd Ave. NW)
Hackbarth Property (41.24 acres @ $30,000 / acre)
Hackbarth Property (5.65 acres, @ $35K / ac; 5th Ave. s /s)
Total Real Estate
TOTAL ASSETS
LIABILITIES
Real Estate
Cenex Property on 3rd Ave. NW (repay CIF)
Cenex Property (1.75 ac. @ $32,9671 ac.; former RR right -of -way)
Hackbarth Property (Land Acquisition - to CIF) Note 5
Hackbarth Property (Infrastructure - to CIF)
Total Payable
TOTAL LIABILITIES
EDA EQUITY
$152,902
$525,678
$505,736
$ 106,669
$522,745
$379,818
$412,235
$ 68,471
$1,290,985
$1,383,269
$92,894 Note 1, Note 1A
$405,000
$151,536
$351,329
$1,237,200 Note 2, Note 2A, Note 2B
$ 197 , 750
$2,435,709
($150,000)
($57,692) Note 3
($1,012,997) Note 4
($ 346,773 )
($1,567,462)
lkfl
Note 1: Property initally priced at $35K / acre; adjusted to $51,6941 acre to reflect building demoliton costs
Note 1A: Property subject to 2/3 land write -down program for Customer Elation ($30,965 actual)
Note 2: Reduced by $58,579.89 for sale of 1.95266 acres to CHIPS
Note 2A: 10.5 acre lot purchased back from Warrior Mfg.
Note 2B: All Hackbarth lots north of 5th Avenue re- plated to be "dry" acres only (no ponds) and reflected in acre total noted.
Note 3: City has contract - for -deed in place ; can be acquired sooner by paying McLeod County Rail Authority
Note 4: Increased by $79,776 by purchase of 10.5 acres from Warrior Mfg.
Note 5: CIF is the city's Community Investment Fund
1&�
Hutchinson Economic Development Authority
Statement of Financial Position, 2010
As of December 31, 2010 (UNAUDITED)
Cash
Operations $127,544
Downtown Revolving Loan Fund $386,902
Economic Development Revolving Loan Fund $403,080
Minnesota Investment Fund (MIF) Loan Fund $32,895
Total Cash $950,421
Loans
Downtown Loans $629,902
Economic Development Loans $441,947
Minnesota Investment Fund (MIF) Loans $480,723
Land Write -Down Loans (forgivable) $91,784
Total Loans $1,644,356
Real Estate (Book value)
Wetherell Property (1.797 acres @ $51,694 / acre)
$92,894 Note 1, Note 1A
Stritesky Property (77.76 acres @ $5,208 / acre)
$405,000
Goebel Property (5.7 acres @ $26,585.321 acre)
$151,536
Cenex / Wright Property (3.03 acres, 3rd Ave. NW)
$351,329
Hackbarth Property (30.74 acres @ $30,000 / acre)
$922,200 Note 2
Hackbarth Property (3.18 acres $ 40K / ac; 5th Ave. n /s)
$127,200 Note 3
Hackbarth Property (5.65 acres, @ $35K / ac; 5th Ave. s /s)
$197,750
Total Real Estate
$2,247,909
TOTAL ASSETS $4.842.686
LIABILITIES
Real Estate
Cenex Property (repay CIF) ($150,000)
Cenex Property (1.75 ac. @ $32,967 / ac.; former RR right -of -way) ($57,692) Note 4
Hackbarth Property (Land Acquisition - to CIF) Note 7 ($933,221) Note 5
Hackbarth Property (Infrastructure - to CIF) ($346,773) Note 6
Total Payable ($1,487,686)
TOTAL LIABILITIES ($1.487.6861
EDA EQUITY $3.355.000
Note 1: Property initally priced at $35K / acre; adjusted to $51,694 / acre to reflect building demoliton costs
Note 1A: Property subject to 2/3 land write -down program for Customer Elation ($30,965 actual)
Note 2: Reduced by $58,579.89 for sale of 1.95266 acres to CHIPS
Note 3: All Hackbarth lots north of 5th Avenue replated to be "dry" acres only and reflected in acre total noted.
Note 4: City has contract - for -deed in place; can be acquired sooner by paying McLeod County Rail Authority
Note 5: Reduced by $40,692.78 from 2009, proceeds from land sale to CHIPS
Note 6: Reduced by $17,426.80 from 2009, proceeds from infrastruculre "sold" to CHIPS
Note 7: CIF is the city's Community Investment Fund
9 6/
Hutchinson Economic Development Authority
Statement of Financial Position, 2009
As of December 31, 2009 (UNAUDITED)
Cash
Operations $160,742
Downtown Revolving Loan Fund $361,672
Economic Development Revolving Loan Fund $86,544
Minnesota Investment Fund (MIF) Loan Fund $171,939
Total Cash $780,897
Deposits
Minnesota Community Capital Fund $26,000
Total Deposits $25,000
Grant Receivable
Minnesota Investment Fund
$500,000
Wetherell Property (1.797 acres @ $30,000 / acre)
$500,000
Loans
$405,000
Downtown Loans
$690,573
Economic Development Loans
$62,187
Minnesota Investment Fund (MIF) Loans
$541,485
Land Write -Down Loans (forgivable)
$116,204
Total Loans
$1,410,449
Real Estate (Book value)
Wetherell Property (1.797 acres @ $30,000 / acre)
$53,910
Stritesky Property (77.76 acres @ $5,208 / acre)
$405,000
Goebel Property (5.7 acres @ $26,585.32 / acre)
$151,536
Cenex / Wright Property (3.03 acres, 3rd Ave. NW)
$351,329
Hackbarth Property (44.79 acres)
$940,800
Hackbarth Property (6.99 acres, 5th Avenue, n /s)
$127,200
Hackbarth Property (5.65 acres, 5th Avenue, s /s)
$197,750
Total Real Estate
$2,227,525
TOTAL ASSETS $4.943.871
LIABILITIES
Real Estate
Cenex Property (repay CIF) ($150,000)
Cenex Property (1.75 ac. @ $32,9671 ac.; former RR right -of -way) ($57,692)
Hackbarth Property (Land Acquisition - to CIF) ($973,914)
Hackbarth Property (Infrastructure - to CIF) ($364,200
Total Payable ($1,545,806)
TOTAL LIABILITIES ($1.545.806)
EDA EQUITY $3.398.065
Note: CIF = Community Investment Fund
9 L)
APPENDIX G
Hutchinson EDA Land Holdings, 2011
966
Hutchinson EDA Land Holdings
Price
Name
Location
Acres
Per Acre
Total
Notes
Enery Park North
Lot 1, Blk 3
10.5
$30,000
$315,000
Purchased back from Warrior Mfg.
Energy Park North 2nd Add.
Lot 1, Blk 1
3.09
$30,000
$92,700
Energy Park North 2nd Add.
Lot 1, Blk 2
7.5
$30,000
$225,000
Energy Park North 2nd Add.
Lot 2, Blk 2
8.57
$30,000
$257,100
Energy Park North 2nd Add.
Lot 3, Blk 2
7.23
$30,000
$216,900
Energy Park North 2nd Add.
Lot 1, Blk 3
4.35
$30,000
$130,500
Energy Park/ Hackbarth
5th Ave. (south side)
5.65
$35,000
$197,750
Will need retention pond.
Wetherell Property
1140 5th Avenue SE
1.79
$51,694
$92,532
Customer Elation has option
Goebel Property
1020 5th Avenue SE
3.86
$26,585
$102,619
Goebel Property
1030 5th Avenue SE
1.84
$26,585
$48,917
Stritesky Property
765 Railroad Street SE
77_76
$5,208
$405,000
Ponding requirements
TOTALS
132.14
QB4
Acres
Developable
Cenex Redevelopment
220 3rd Avenue NW
3.03
0.7575 acre
$3.06 psf
25% shore land district limitation
(32,997 so
131,545 sq. feet total area
MEMORANDUM
POLICE / EMERGENCY MANAGEMENT SERVICES
TO: Mayor & City Council
FROM: Chief Daniel Hatten r
DATE: April 3, 2012
RE: Consent Agenda — Tobacco License Application and Investigation -
Samer Abujouda
A background check was conducted on Samar Abujouda in reference to him obtaining a
license to sell tobacco in the City of Hutchinson, at 114 Main Street N, Smokes 4 Less.
Mr. Abjouda does not have a criminal history in the State of Minnesota. A records
check was also conducted on local records and Logis -wide records. Mr. Abujouda has
had two contacts with law enforcement. He was given a citation by Brooklyn Center
Police Department on 05 -20 -2009. It was either non - traffic related or not significant
enough to be listed on his driving record. He was then cited on 11 -29 -2009 by Maple
Grove Police Department for speed. This citation is not listed on his driving record. A
records check was also conducted though the Minnesota Judicial Court public records
and no information was found on Samar Abujouda.
It would be my recommendation to grant the tobacco license to Samar Abujouda.
►VWI
2012 -01 -0005
) � L)
�- at3l.aa
City of Hutchinson
Application for License to Sell Tobacco at Retail
Applicant Name Applicant Phone Number
X 30 C Lifyc/ ZndA ✓e SW YU Zctiins0ti DEL/
Applicant Address city State zi
fhXg0a2 420kelz!�LeSri Si� - Yyy9
Business Phone Number
Business Name y main SI NSuilp/ 1�1 H,Asnh Sta e
Address
Contact:
Corporate Name
Corporate Address
City
Corporate Phone Number
State Zip
License Coordinator
Checklist
The following items need to be completed and/or attached in order for the application to be processed:
Application fee paid in full (check or money order): j(yes ❑ no
Application completed in full and signed: )(Yes ❑ no
I hereby certify that I have completely filled out the entire above application, together and that the application is
true, correct, and accurate.
3- 19- l t�I-
Date
okd0 -
Print Name Title
NOTE: No application will be forwarded to the City Council unless received two weeks prior to the regular
Council meeting, filled out in completion, and jee payment is attached.
Internal Use
Building: ❑ approved
Fire ❑ approved ❑ denied
` Notes:
Notes:
Police ❑ approved ❑ denied Notes:
City Council ❑ approved ❑ denied
Notes:
H: LicenseVApplimioWrobacco doc
I its)
• ' ;67
License Fee: $175.00
111 Hassan Street Southeast
Hutchinson, MN 55350
(320) 587- 5151/Fm: (320) 234 -4240
Operating Year:
City of Hutchinson
Application for License to Sell Tobacco at Retail
Applicant Name Applicant Phone Number
X 30 C Lifyc/ ZndA ✓e SW YU Zctiins0ti DEL/
Applicant Address city State zi
fhXg0a2 420kelz!�LeSri Si� - Yyy9
Business Phone Number
Business Name y main SI NSuilp/ 1�1 H,Asnh Sta e
Address
Contact:
Corporate Name
Corporate Address
City
Corporate Phone Number
State Zip
License Coordinator
Checklist
The following items need to be completed and/or attached in order for the application to be processed:
Application fee paid in full (check or money order): j(yes ❑ no
Application completed in full and signed: )(Yes ❑ no
I hereby certify that I have completely filled out the entire above application, together and that the application is
true, correct, and accurate.
3- 19- l t�I-
Date
okd0 -
Print Name Title
NOTE: No application will be forwarded to the City Council unless received two weeks prior to the regular
Council meeting, filled out in completion, and jee payment is attached.
Internal Use
Building: ❑ approved
Fire ❑ approved ❑ denied
` Notes:
Notes:
Police ❑ approved ❑ denied Notes:
City Council ❑ approved ❑ denied
Notes:
H: LicenseVApplimioWrobacco doc
I its)
Memorandum
TO: Mayor and City Council
FROM: Administrative Staff
RE: Review of City Council Policies 1.05 and 1.09
DATE: April 5, 2012
Attached are the following City Council policies:
1.05 MAYOR OR CITY COUNCIL CANDIDATES — INQUIRIES
1.09 BOARDS, COMMISSIONS & COMMITTEES— VOTING POWERS
Staff is proposing minor language changes for policy 1.05 to clarify employee response to
candidates and allowed activities related to elections.
Policy 1.09 addresses voting privileges for Council members and City staff as members of
boards, commissions, and committees. Additionally, the policy addresses motion making
abilities of board chairpersons and of the Mayor at City Council meetings. Staff is
recommending no language changes to the policy.
The City Administrator will address any questions of the Council regarding these policy
documents at the Council meeting on April 10.
Encl.
I I (6)
Policy No. 1.05
CITY OF HUTCHINSON
POLICY
-CITY COUNCIL-
MAYOR OR CITY COUNCIL CANDIDATES -
INQUIRIES
DATE 1988: 1995:
NO. 1_05
SOURCE ADMINISTRATION
During the process of municipal elections, candidates often desire information on
various city projects, policies and activities, and sometimes ask individual city
employees for information and /or opinions. In order to avoid misquotations,
dissemination of incorrect information or putting employees on the spot, it is
reremmend city employee policy that t hey shou ^alit°' all employees shall refer
any inquiries from candidates to the city administrator's office. In addition, employees
shall not participate in election activities s ha ll t� sha plaGe
city time. Employees are subject to the rights and limitations of the Minnesota Statutes
Election Law
t6)
Policy 1.09
CITY OF HUTCHINSON
POLICY
-CITY COUNCIL-
BOARDS, COMMISSIONS & COMMITTEES -
VOTING POWERS NO. 1.09
DATE 1988: updated 2007: 2012 SOURCE CITY ATTORNEY
A city council member or city employee has the some voting privileges as any
other member of a board, commission, or committee, unless otherwise
regulated by state statute, charter, ordinance or resolution.
It is allowable for the chairperson of any board to make a motion at a board
meeting. However, the mayor may not make a motion at a city council
meeting, as regulated by city charter.
�) tb)
To: Mayor and Council
From: Candice Woods, Liquor Hutch Director
Date: 04/02/12
Re: Quarterly Report January—March 2012
2012
2011
Change
Year to Date Sales: $1,095,017
$ 982,763
11.4% increase
Liquor $ 376,467
$ 347,175
8.4% increase
Beer $ 518,044
$ 455,286
13.8% increase
Wine $ 181,163
$ 163,802
10.6% increase
Year to Date Gross Profit Dollars:
$274,192
$247,627
10. 7% increase
Customer Count:
49,077
45,252
8.5% increase
Average Sale per Customer:
$22.31
$21.72
$0.59 increase
Gross Profit Percentage:
25.04%
25.20%
0. 16% decrease
(Note: Industry Benchmark for GP% =23%)
First Quarter Store Activity Highlights:
• Annual Performance reviews completed for all employees.
• January - March monthly Grape Vine tastings produce sales of $2,625 with 127 attendees.
• January 31 /February 1 - All employees attend a 2 hour training session with emphasis on store policy for
alcohol sales and carding, a 2011 budget and sales update, a review of the store calendar for the next 3
months, and education on wine varietals.
• Customer Appreciation Sale held February 6` -11 with In -store Tostings, give -away drawings and full
page advertising.
• 12 additional In -Store Tasting Events held throughout the first quarter.
• Shelf Resets completed in Domestic Wine, Whiskey and Box Wine areas.
• Staff training /tour of Crow River Winery held on Sunday, March 4 h .
• Four Part Time staff positions hired and initial training done.
• 87 attendees at our Spring Pub Club Event featuring a blind beer tasting and presentation by Boulder
Beer held on March 22n
Further details of all statistics have been provided to the Administrative Department. Please feel free to contact me
with any questions or requests for additional data.
tar¢)
Storm Season ... Be Prepared!
To: Fire District Citizens, Council Members, Web -Site Visitors, and Our Face Book Friends
From: Brad Emans, Fire Chief
Date: 04102/2012
Re: Monthly Update on the Activities of the Hutchinson Fire Department for March 2012
Fire Department Response: The Fire Department responded to 32 calls for service in the month of
March.
Fire Officer Only Response: A "fire officer only" responded to 13 calls in March saving the Hutchinson
Fire District the cost of a "general' alarm estimated at $2,366.00 for the month.
Response Time (First Emergency Vehicle Out of the Door): March — 3 minutes 47 seconds.
Example of a Few of the Calls:
The FD responded to a three story, seven unit apartment building fire in the northwest part of the
city. Upon arrival heavy smoke and fire was coming from the first floor. Two trapped residents
were hanging out windows and needed to be rescued. The FD spent the first 30 minutes on scene
trying to keep the fire in check so firefighters could enter the building and search for a missing
mother and child. The interior and structural conditions became too hazardous and firefighters
were forced to evacuate the building. It was learned some 90 minutes later that the two people left
the building and then left the scene without notifying anyone;
• The FD responded to a three vehicle accident with injured. No extrication was needed so
firefighters assisted EMS with only injuries;
• A FD Officer responded to a "smoke detector' activation in the rural fire district. During investigation
is was learned that a juvenile was lighting hair spray under pressure;
• A FD responded to a CO (carbon monoxide) alarm activation, a high reading was detected and
traced back to the hot water boiler. The unit was shut down and advised to contact a repair person
as soon as possible;
• The FD responded to a possible extension of a small fire in the rural fire district when a child placed
food in the microwave and started the food on fire filing the house with smoke. Firefighters
extracted the smoke and checked for any extension with the thermal imaging camera;
• The FD responded to an out of control grass fire in the rural fire district. The person had a burn
permit;
)�LQ
• The FD responded to a tree fire in the Oakland Cemetery, the inside if the tree was burning and
had to be cut down. Most likely cause — Arson.
Breakdown of the Calls for the Month:
City
Type of Call
Number for the Month
Residential
2
CommerciaVl nd ustrial
3
Multi-Family
3
School
0
Grass
0
Medical
4
CO
2
Rescue
1
Haz -Mat Leak/Spill
5
Vehicle
0
Sky-Warn
0
Mutual Aid
0
Total
20
Structure Fires
1
Arson
1
Rural:
of Call
Number for the Month
- Type
Residential
2
Commercial / Industrial
0
School
0
Farm Building
0
Grass
3
Medical
6
CO
0
Rescue
1
Haz -Mat Leak/Spill
0
Vehicle
0
Mutual Aid
0
Total
12
Structure Fires
0
Arson
0
• Page 2
Training: Firefighters Trained on the Following Topics /Equipment:
• Firefighters completed the following OSHA required training: AWAIR, Right to Know, Bloodbome
Pathogens, Emergency Action Plan, and proper lifting technique on medical calls;
• Firefighters completed the following OSHA required training: SCBA Fit Testing, SCBA Physical,
Respiratory Protection, and Protective Hearing;
• Firefighters trained on the new "RIT° (rapid intervention team) procedures, donning and doffing
SCBA, and the correct way to sanitize the air mask;
• Firefighters trained with Cosmos FD on grain bin rescue procedures using an elevating platform
truck;
• Over half of the Hutchinson firefighters attended a "Sky -Wam" update class hosted by McLeod
County Emergency Management in preparation for the spring/summer storm season.
Fire Prevention / Public Relations / Other Information:
• The FD participated in the escort of the girls' Basketball team on their way to the state tournament;
• The Fire Chief gave a presentation to Rotary International regarding the various changes made in
the fire service in Hutchinson over the past 20 years;
• The FD assisted the Parks Department with required burning of the native prairie grass sites in the
city.
Measurements:
1. Number of calls that required more than one engine, and four firefighters in March: 2
2. Number of Calls that required more than "required by law investigation" in March: 4
3. Estimated dollars " saved" in property (building and contents) by the fire department response
for the month of March: $210,000
4. Estimated dollars "lost" in property (building and contents) to fire in March: $300,000
firefighters.
orientation
• Page 3
If
FD will be testing for "paid -on- call"
interested, plan to attend the FD
Thursday, May 24, 2012, 6:00 pm, at the
Kil
WCb)
Hutchinson Fire Station or contact Chief Emans at (320)
234 -4211.
• Page 4
IaLb)
MINUTES
Regular Meeting — Hutchinson Utilities Commission
Wednesday, February 29, 2012
Call to order — 3:00 p.m.
President Bordson called the meeting to order. Members present: President Dwight
Bordson, Vice President Craig Lenz; Secretary Leon Johnson; Commissioner Monty
Morrow; Attorney Marc Sebora; General Manager Michael Kumm.
1. Thank you to Robert Hantge for Years Served on Commission
On behalf of the Hutchinson Utilities Commission, President Bordson presented
Robert Hantge with a plaque and meter lamp in appreciation for his years of service
to the Commission.
2. Guest — Bruce Kimmel of Ehlers Regarding Presale Report for Bond
Refinancing
President Bordson welcomed guest, Bruce Kimmel of Ehlers who is the City's
financial advisor. Mr Kimmel presented the presale report for the partial refunding of
series 2003B public utility revenue bonds for Hutchinson Utilities Commission and
discussed the savings benefits of refinancing. Page 5 of the report highlights the
potential savings on a per year basis. After discussion, a motion was made by Vice
President Lenz, seconded by Secretary Johnson to approve refinancing the 2003B
public utility revenue bonds. Motion was unanimously carried. (Report attached.)
3. Swearing In of New Commissioner— Anthony Hanson
Attorney, Marc Sebora, swore in the newly elected commissioner, Anthony Hanson.
4. Approve Minutes of January 25, 2012 Regular Meeting
The minutes of the January 25, 2012 regular meeting were reviewed. A motion was
made by Commissioner Morrow, seconded by Vice President Lenz to approve the
minutes. Motion was unanimously carried.
5. Ratify Payment of Bills for January 2012
The January 2012 payables were discussed. A motion was made by Vice President
Lenz, seconded by Secretary Johnson to ratify the payment of bills in the amount of
$2,636,721.28 (detailed listing in payables book). Motion was unanimously carried.
6. Approve Financial Statements /Budget Year to Date
GM Kumm presented the January 2012 financial statements /budget year -to -date.
After discussion, a motion was made by Secretary Johnson, seconded by Vice
President Lenz to approve the financial statements /budget year -to -date. Motion was
unanimously carried.
7. Approve Amended General Manager Employment Agreement
President Bordson presented the amended Hutchinson Utilities Commission General
Manager Employment Agreement. He explained the language in Section 4: Vehicle
Use was amended to read: "Employee shall be entitled to the use of a utilities
vehicle for business related purposes." After discussion, a motion was made by
Iadc -�
Secretary Johnson, seconded by Commissioner Hanson to approve the amended
Hutchinson Utilities Commission General Manager Employment Agreement. Motion
was unanimously carried. (Amended Agreement attached.)
8. Discuss Proposal from McGrann Shea Carnival Straughn & Lamb to Retain
Services
President Bordson presented a proposal sent to GM Kumm by McGrann Shea
requesting the Commission's consideration in joining MMUA's efforts to retain their
services to go before the legislature to secure exemption from the Governor's salary
cap for managers' salaries of large municipal utilities. After discussion, the Board
recommended GM Kumm report to the MMUA Board Hutchinson Utilities
Commission's is interested in joining the coalition provided that MMUA takes a lead
role in pursuing exemptions to the Governor's salary cap. (Proposal attached.)
9. Approve Changes to Strategic Plan — Mission, Values and Vision Statements
GM Kumm presented Vision Statement One — Community Support of the HUC
Strategic Plan Mission, Values and Statements. After discussion, a motion was
made by Secretary Johnson, seconded by Vice President Lenz to approve Vision
Statement One — Community Support of the HUC Strategic Plan Mission, Values
and Statements. Motion was unanimously carried. (Changes attached.) Vision
Statement Two — Leadership and Governance will be reviewed and approved in next
month's commission meeting.
10. Discuss tenKsolar Project
President Bordson presented Mayor Cook's email requesting Hutchinson Utilities
Commission's consideration of partnering with the City in the tenKsolar project or
taking on the entire project. After reviewing the project analysis, GM Kumm
mentioned the tenKsolar project does not fit HUC's mission statement.
Incrementally, it increases HUC's costs. After discussion, the Board unanimously
decided the tenKsolar project is not a good fit due to three primary reasons: 1)
Economics; 2) Existing diversification and amount of renewables in HUC's
Integrated Resource Plan; and 3) Anaerobic digestion is a more viable alternative.
The Board recommended HUC consider budgeting money in 2013 for an anaerobic
digestion feasibility study. (Email and project analysis attached.)
11. Discuss City's Request Regarding Properties in Foreclosure
GM Kumm discussed the City of Hutchinson's request for Hutchinson Utilities
Commission to collaborate with the City in regards to properties in foreclosure and
the issues which may take place after utility shut -offs such as mold and sump pump
issues, etc. After discussion, the Board recommended this be an agenda item at a
joint City /HUC meeting.
12. Discuss Common Cup
GM Kumm explained Bev Bonte of Common Cup approached HUC in December
2011 to request HUC waive the disconnect fees for customers seeking the one -time
financial assistance from Common Cup. In exchange for waiving disconnect fees,
GM Kumm recommended HUC sponsor the Common Cup Mother's Day Fun Run in
the amount of $2,000, which would come out of the CIP budget. After discussion, a
motion was made by Commissioner Morrow, seconded by Vice President Lenz to
2
�-(G)
approve a donation of $2,000 to Common Cup for sponsoring the Mother's Day Fun
Run. Motion was unanimously carried.
13. Approve Bid Tabulation for Plant 1 Cooling Tower Repair
Steve Lancaster handed out the bid tabulation for plant 1 cooling tower repair. This
was a budgeted item for $170,000. After discussion, a motion was made by
Secretary Johnson, seconded by Commissioner Hanson to approve the bid
tabulation for plant 1 cooling tower repair from Midwest Towers for $88,595. Motion
was unanimously carried. (Bid tabulation attached.)
14.Approve Bid Tabulation for Unit 5, Plant 1 Building Modification, Phase 1
Overhead Door
Steve Lancaster handed out the bid tabulation for unit 5, plant 1 building
modification, phase 1 overhead door. This was a budgeted item. After discussion, a
motion was made by Vice President Lenz, seconded by Commissioner Morrow to
approve the bid tabulation for unit 5, plant 1 building modification, phase 1 overhead
door from White Construction for $98,450. Motion was unanimously carried. (Bid
tabulation attached.)
15. Approve Change Order No. W -003 to Wartsila Contract
Steve Lancaster presented change order No. W -003 to the Wartsila contract for a
deduct from the original contract of $8,665. After discussion, a motion was made by
Commissioner Hanson, seconded by Vice President Lenz to approve change order
No. W -003 to the Wartsila contract for a deduct of $8,665. Motion was unanimously
carried. (Change order attached.)
16. Approve 3M Transportation Agreement 2012
John Webster presented the 3M transportation agreement 2012. After discussion, a
motion was made by Vice President Lenz, seconded by Commissioner Morrow to
approve the 3M transportation agreement 2012. Secretary Johnson abstained from
voting because of a conflict of interest. Motion was unanimously carried. (3M
transportation agreement 2012 attached.)
17.Approve Requisition #004791 for Installation of Natural Gas Distribution —
Plant 1
John Webster presented requisition #004791 for installation of natural gas
distribution — plant 1. This project is being done in conjunction with the new engine
install this year to bring the line to the south side of the plant. After discussion, a
motion was made by Secretary Johnson, seconded by Vice President Lenz to
approve requisition #004791 for installation of natural gas distribution — plant 1.
Motion was unanimously carried. (Requisition attached.)
18. Review Policies and Requirements Booklet
GM Kumm presented policies and requirements booklet, sections: electric meter
requirements; electric meter placement; and sealing of meters - electric. This is part
of our policy review and no changes are requested at this time.
3
I )1C)
19. Rescind 2006 Compensation Plan Policy
GM Kumm presented the 2006 compensation plan policy to be rescinded due
redundancy as it is in both the exempt and non - exempt employee handbooks. A
motion was made by Vice President Lenz, seconded by Secretary Johnson to
rescind the 2006 compensation plan policy. Motion was unanimously carried. (Policy
attached.)
20. Approve Changes to Exempt and Non - Exempt Handbooks
GM Kumm presented changes to exempt and non - exempt handbooks, section:
compensation plan. Changes to verbiage were made for clarity and consistency.
After discussion, a motion was made by Secretary Johnson, seconded by Vice
President Lenz to approve changes to exempt and non - exempt handbooks, section:
compensation plan. Motion was unanimously carried. (Changes attached.)
21. Division Reports
Electric — Steve Lancaster
• Reviewing applications submitted for the open system controller position.
• This morning, McLeod Coop called for HUC's help with their outages and
lines down.
Gas — John Webster
• Minnesota Pipeline Safety closed the inspection submitted September 2011;
no issues were found.
• Presenting on emergency response at the Midwest Energy Association
meeting in two weeks.
• Will be working on designing a hedging program for MMGA.
• Damage Prevention meeting on March 22 at the Event Center.
Business — Jan Sifferath
• Received over $8,000 in the last two months from the Revenue Recapture
program.
• Jon Guthmiller reported the Home Builder's Association Show and the Home
& Garden Show were both a huge success. Will continue to promote these
shows in the future.
Finance — Jared Martig
• Finishing up the 2011 audit. Paul Harvego of Conway, Deuth & Schmiesing
will be presenting to the commission next month.
22. Legal Update
Attorney Sebora reported the City was served with a condemnation lawsuit
involving two properties. This is in relation to the CapX 20/20 power line project.
The properties are in Sibley County along the HUC pipeline. HUC holds pipeline
easements on these properties. HUC will be performing a cathodic protection
study to determine if the new power line induces stray voltage /current onto the
pipeline. If equipment has to be installed to drain the voltage /current, all costs will
be reimbursed by GRE.
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Attorney Sebora recommended a workshop be held regarding governmental
responsibilities for the new commissioners. A motion was made by Secretary
Johnson, seconded by Vice President Lenz to schedule a workshop at 2:00 p.m.
on Wednesday, March 28 at Hutchinson Utilities Commission regarding
governmental responsibilities. Motion was unanimously carried.
Attorney Sebora mentioned Jeremy Carter may be sitting in on future Hutchinson
Utilities Commission meetings. It was noted regular Hutchinson Utilities
Commission meetings are open to the public and Jeremy is welcome to attend.
Unfinished Business
GM Kumm presented information on the boiler retrofit for plant 2.
John Webster discussed the United Farmers Cooperative's Natural Gas Firm
Transportation Capacity, Interconnect and Natural Gas Commodity
Agreements. John will be submitting the three agreements to the Board for
approval at the next commission meeting.
New Business
• GM Kumm discussed a change in notifying commissioners of advertisement
for bids for budgeted projects. Currently, the commissioners are notified in
commission meetings. GM Kumm proposes in the future the commissioners
will be notified via email of HUC advertising for bids. This is to avoid possible
delays in projects.
• GM Kumm explained HUC wants to take advantage of the natural gas market
at its current state. Therefore, GM Kumm and John Webster are researching
the purchase of strips of natural gas about six to nine years out to help
stabilize future rates.
There being no further business, a motion was made by Commissioner Hanson,
seconded by Vice President Lenz to adjourn the meeting at 6:06 p.m. Motion was
unanimously carried.
Leon Johnson, Secretary
ATTEST:
Dwight Bordson, President
12-(C)
Hutchinson Public Library Board Minutes
Monday February 27, 2012
Present: Guy Stone, Roger Vacek, Jon Ross, Abby Dahlquist, Stacey Nass, and Mary Henke, Ex- Officio.
Not present: Dianne Wanzek, Mary Christensen
Guy Stone called the meeting to order. The minutes from the last meeting were read. Jon Ross made a motion that the
minutes be approved and Stacey Nass seconded the motion. Motion passed.
Old Business:
The Doug Ohman author visit is all set for Monday, April 9, 2012. Mary will be advertising the event at Ridgewater College, the
senior newsletter, and the Chamber of Commerce will be putting it up on the sign on Main Street Hopefully Kay Johnson will
write up something about it in the Hutchinson Leader.
We are still planning to host the MN History Center's "Happy Days Are Here Again" musical program at Monday Music in the
Park this summer. Mary is still working with the Chamber of Commerce trying to set a date for it. This program will not cost
us anything and will be paid for by the MN History Center's Legacy Funds.
There is a Laura Ingalls Wilder bus trip planned on Saturday, July 7. We will be sharing a bus with W insted. The bus is
scheduled to leave earlier in the day so that those attending will be able to participate in other events besides just the
pageant, which does not start till 9pm.
There will be another bus trip on a Saturday in May going to Fort Snelling. The date for this event is still pending. This trip will
be available to McLeod County residents only.
We will be having a fundraiser at the Hutchinson Country Kitchen Restaurant on April 16 from 5pm -9pm and will receive
20% of total purchases. Roger made a motion to dedicate the funds raised for PLS to purchase more ebooks. Jon seconded the
motion. Motion passed.
Roger passed out to board members a copy of the PLS Board Officers & Members. Roger will be serving on the Policy,
Technology and Nominating committees.
We also discussed the fact that Bev Wangerin will be retiring from the McLeod County Commissioners Board in November.
She has been a big supporter and contact for the Hutch Library serving on the PLS Board. We would like to acknowledge and
thank her for her support over the years in some fashion when the time comes. Suggestions for how we do this will be greatly
appreciated.
New Business:
Roger Vacek's and Stacey Nass's terms on the Hutchinson Library Board expire in April 2012. They are both willing to
accept another term. The board will recommend to the city that they be reappointed.
Roger Vacek made a motion that the meeting be adjourned. Stacey Nass seconded the motion. Meeting adjourned.
Submitted by Abby Dahlquist, Secretary.
,1
MINUTES
Parks, Recreation & Community Education Advisory Board
February 6, 2012
Members present were John Rodeberg, Mary Christensen, Jim Waldron, Jay Bartholomew and
Elizabeth Hanninen. Also present were Dolf Moon, John McRaith, Sharon Armstrong, Sara Witte,
Mike Babe, September Jacobson, Mary Haugen and Karen McKay.
The meeting was called to order at 5:15 pm.
A motion was made by John Rodeberg and seconded by Mary Christensen to approve the minutes
dated January 9, 2012. The board unanimously agreed.
NEW BUSINESS
Recreation — John McRaith; Recreation Services Coordinator presented a comparison of statistics for
youth and adult sports from 2001, 2010 and 2011. Participation registration numbers remain level for
youth sports while adult men's, co -rec and women's team registrations are down in volleyball and
softball leagues. John has offered flexible scheduling to accommodate shift workers. Youth sports
fees were raised $5 in 2011; the first increase in five years. Looking ahead, parents and participants
will be informed of program information by e -mail. All volunteers will be required to do concussion
training prior to coaching a recreation program. John will also be seeking bids and securing a new t-
shirt printing vendor in 2012.
Community Education — Sharon Armstrong; Program Coordinator listed programs that were funded
through Community Education in 2012 for example a Sweet Adeline Chorus concert, Top 20 Training
for school staff, Middle School sports and youth and adult enrichment programming. Registration
numbers are steady. Participants rated instructors and courses high in surveys that were conducted at
the end of the programs. Community Education improves the quality of life and provides educational
value.
The High School pool was drained due to a maintenance issue and was filled in with gravel and
concrete to create a new rental facility. The room can be used as a full size basketball court, volleyball
courts, wrestling, yoga and dance. New windows and lighting were installed; portable basketball
hoops and acoustics may have to be addressed. The facility will provide seating for up to 140
spectators; the parking situation could be improved to the south of the room to provide a more self -
contained rental space.
Parks — Sara Witte, Parks Supervisor reviewed projects completed by staff in 2011. Mulch was
replaced in Girl Scout Park, site lines were extended and the siding and roof were replaced on the
concession building at VMF Field. The surface was repaired and lighting was installed in skate park.
A permanent stage was installed in Masonic /West River Park to accommodate the RiverSong concert
series. The Jaycee Water Carnival and Relay for Life will also be able to make use of the stage. Three
modular restrooms were painted in parks. A drain tile was installed in Rolling Meadows Park. Rotary
Park playground equipment was repainted and a new playground structure was installed in Elks Park.
Mike Bahe was introduced to the Board. He is the Natural Resource Coordinator and will be taking on
forestry duties due to the retirement of Mark Schnobrich, City Forester. He will facilitate planting,
pruning and will manage the native prairie restoration throughout the city. A gravel bed was
developed to maintain bare root tree plantings; this allows for the purchase of more trees. Roberts Park
MINUTES
PRCE Advisory Board
February 6, 2012
Page two
Parks Cont.
prairie is burned every year to encourage new prairie growth. 4,000 plantings and a rain garden were
installed in Cedar Park along First Avenue Northwest. 150 trees and shrubs were planted on Arbor
Day by city staff, 3M employees and retirees on 3M property and surrounding park land. Every other
Ash tree was removed and replaced with a different species tree along Northwoods Avenue in
anticipation of the Emerald Ash Borer.
Sara spoke with the artist repairing the Hutchinson Brothers Statue; it should be back in Library Square
by May 6` the opening day of parks. The entrance to Miller Woods will be upgraded and the
perimeter of the park will be better defined in 2012. There will be a meeting next week to discuss the
landscape plan and what the next step is at the Harrington/Merrill House.
Event Center /Sr. Center — September Jacobsen, the Event Center Coordinator, distributed the February
Senior Newsletter. She outlined the roster at the Event Center including part-time staff at the
reception/registration desk, maintenance specialist, event/senior /adaptive rec coordinator, adaptive rec
facilitator and three on call seasonal staff that cover evening and weekend events. There are over 20
groups that hold annual events and are over 1,150 senior /adaptive recreation programs at the Event
Center. In 2012 September will be restructuring the rental rates, designing and printing new
information pamphlets, hold fundraising events and invite the Center for the Arts to display artwork in
the Event Center.
Bunch Arena/Recreation Center — Mary Haugen, Facilities and Operations Manager compared open
swimming participation at the Rec Center pool for the past 25 years. In 1995 there were 31,000
swimmers, 16,000 in 2001 and 12,000 in 2011. The Chamber Leadership group project provided the
addition of three sponsored umbrellas to the pool deck. The umbrellas are sponsored by
Genesis /Ensopa, Hutch Bowl /Squeakys' Bar and Grill and McCormick's Restaurant. The Recreation
Center pool is aging and major maintenance issues are expected in the upcoming years. Budget
restrictions limit the number of improvements to the Recreation Center Pool.
Nitrogen dioxide and carbon monoxide levels in the air were too high during the summer ice season at
Burich Arena. A decision was made to begin the conversion of the ice making equipment from
propane to battery power. The 1990 Zamboni, Irv, sponsored by the Burich Foundation, was
converted by a company in Warroad, Minnesota last fall. The 2000 Zamboni, Buzz, will be converted
this summer for a cost of $40,000.
Ice Time used in both rinks including summer ice totaled over 1,980 hours last year. During the winter
months the ice is rented Monday through Thursday 2:00 -10:00 pm for youth and high school boys and
girls hockey and figure skating. The weekends are booked with tournaments.
ADJOURNMENT
The meeting was adjourned at 6:50 pm by a motion made by Jim Waldron and seconded by John
Rodeberg. The Board unanimously agreed.
pa(e)
Planning, Zoning, and Building Dept. Monthly Report
March 2012
Building Dep Permit Ac
Planning. Zoning, and Building Department — Other Activities
Facilities Management/Maintenance Activities:
Evergreen Meals served in March, 2012
Park Silver
Week Of Hutchinson Towers Lake Glencoe Brownton Stewart.
3/2011
3/2012
2011 Year to Date
2012 Year to Date
Total Number Inspections
57
81
188
200
Building Permits Issued by Type
Number of
Permits &
Valuation
Number of
Permits &
Valuation
Year to Date
Number Permits
& Valuation
Year to Date
Number Permits
& Valuation
Commercial new
0
0
0
0
Commercial Additions/ Remodels
6-$99,100
4 - $298,000
18 - $174,100
12 - $910,700
Industrial new
0
0
0
0
Industrial Additions /Remodels
0
0
0
0
Fire Sprinkling
0
0
1- $134,800
2-$1, 00
Total New Residential Units (Single Family, twins, townhomes)
0
0
0
0
Residential misc. additions, repairs, remodels, etc
10-$69,500
8-$16,570
24 - $143,000
16 - $126,070
Set fee permits reside, reroof, window replacement, misc.)'
10
32
29
56
HRA Permits
0
2
1
6-$40,000
Subtotal Building Permits:
$168,600
$314,570
$451,900
$1,078,370
Mechanical
12
8-$9,000
45 - $60,531
28 - $101,500
Plumbing*
5
5
12
12
Signs*
7
9
23
39
Total Permits issued and valuation
50- $168,600
68 - $323,570
153 - $512,431
171 - $1,179,870
Set fees not included in valuation
Planning. Zoning, and Building Department — Other Activities
Facilities Management/Maintenance Activities:
Evergreen Meals served in March, 2012
Park Silver
Week Of Hutchinson Towers Lake Glencoe Brownton Stewart.
3/1-3/3
117
68
29
54
24
24
3/4-3/10
235
163
74
133
54
62
3/11-3/17
406
170
61
135
48
63
3/18-3/24
218
176
67
137
44
80
3/25-3/31
226
172
70
133
56
64
Total
1202
749
301
592
226
293
rotal Meals served in March - 3,363
Other Building Inspection Activities: March 21 SW Chapter meeting, March 27 and 28 10 K Education -Eagan
Planning, Zoning, and Building Dept.
Monthly Report for March, 2012
Page 2
Planning and Zoning Monthly Activities MonthNear: March, 2012
Activity
Number
Additional Info.
Number of Planning Applications Reviewed and
1
Satellite Dish - CUP
Processed
Number of Joint Planning Board Applications
1
Riverside Church Addition - CUP
Reviewed and Processed
Number of Planning Commission Meetings
1
Number of Joint Planning Meetings
0
Number of Zoning Reviews for Building Permits
4
Number of Land Use Permits Issued
3
Number of Zoning Review for Sign Permits
9
Number of Predevelopment/Pre Application
6
Met with Cary Linder HAHC,
Meetings
Met with Roger Olson, American
Legion deck, Oak Lane driveway, 455
Northwoods Garage /Driveway, Zella's
Patio, Main St. Sports Patio
Number of Misc. Planning Meetings
26
Planning Staff, Interview with student,
Wellness Committee(4), Met with
consultants(2), Safety training,
Management team (4), Energy use
update to Directors, Facilities
Committee, Hutch as destination
meeting, Land use focus group, City
Council (2), Planning Commission,
Public Arts Commission,
Transportation Plan Open House,
Planners Day at the Capital,
RiverSong site meeting, Harrington
Merrill meeting, Met with City of
Glencoe
Number of Zoning Enforcement Cases
5
BMH Enterprises (2), Lillians
sandwich board signs, Main St.
Sports Banner, 1820 Island View
Circle
Number of Walk -In Customers Served
278
Site Visits
12
