Loading...
cp04-10-2012 cCouncil Workshop —Meet with Local Legislators — 4 :00 p. m. AGENDA REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, APRIL 10, 2012 1. CALL TO ORDER — 5:30 P.M. 2. INVOCATION — Christ the King Lutheran Church 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY 5. PUBLIC COMMENTS 6. MINUTES (a) REGULAR MEETING OF MARCH 27, 2012 Action — Motion to approve as presented 7. CONSENT AGENDA (Purpose: onlyfor items requiring Council approval by external entities that would otherwise ave een a egate tot a City Administrator. Traditionally, items are not discussed.) (a) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 13989 - RESOLUTION APPROVING STATE OF MINNESOTA JOINT POWERS AGREEMENTS WITH THE CITY OF HUTCHINSON AND THE STATE OF MINNESOTA, DEPARTMENT OF PUBLIC SAFETY, BUREAU OF CRIMINAL APPREHENSION AND AUTHORIZING CITY OFFICIALS TO EXECUTE SAID AGREEMENTS AND AMENDMENTS (b) CONSIDERATION FOR APPROVAL OF ISSUING SHORT -TERM GAMBLING LICENSE TO CROW RIVER HABITAT FOR HUMANITY ON MAY 4, 2012, AT CHRIST THE KING LUTHERAN CHURCH (c) REAPPOINTMENT OF CHRISTIE HANTGE AND RAYMOND NORTON TO PLANNING COMMISSION TO MARCH 2017 (d) CONSIDERATION FOR APPROVAL OF ITEMS FOR 5 AVENUE NW IMPROVEMENTS PROJECT — LETTING NO. 1, PROJECT NO. 12 -01 (e) CONSIDERATION FOR APPROVAL OF CROW RIVER CORVETTE CLUB EVENT ON MAY 26, 2012 (f) CONSIDERATION FOR APPROVAL OF MINNESOTA LAWFUL GAMBLING PREMISES PERMIT APPLICATION TO ALLOW AMERICAN LEGION POST 96 TO CONDUCT GAMBLING DEVICES (PULL TABS) AT 16 MAIN STREET NORTH CITY COUNCIL AGENDA —APRIL 10, 2012 (g) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS Action — Motion to approve consent agenda 8. PUBLIC HEARINGS — 6:00 P.M. (a) CONSIDERATION FOR APPROVAL OF ISSUING ON -SALE INTOXICATING AND SUNDAY LIQUOR LICENSE TO JOSEPH MAYLAND OF SSM ENTERPRISES, LLC DBA MAIN STREET SPORTS BAR LOCATED AT 16 & 18 MAIN STREET SOUTH INCLUDING A 26 FOOT X 22 FOOT OUTDOOR PATIO Action — Motion to reject — Motion to approve (b) PUBLIC HEARING FOR TRUNK HWY 15 RETAINING WALL RECONSTRUCTION PROJECT — LETTING NO. 5, PROJECT NO. 12 -06 (ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS) Action — Motion to reject — Motion to approve 9. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information necessary to cra t wise policy. A ways looking toward t e uture, not monitoring past) (a) ECONOMIC DEVELOPMENT AUTHORITY 2011 ANNUAL REPORT PRESENTATION No action. 10. UNFINISHED BUSINESS 11. NEW BUSINESS (a) CONSIDERATION FOR APPROVAL OF ISSUING TOBACCO LICENSE TO SAMAR ABUJOUDA LOCATED AT SMOKES 4 LESS, 114 MAIN STREET NORTH Action — Motion to reject — Motion to approve (b) CONSIDERATION FOR APPROVAL OF CITY OF HUTCHINSON POLICY 1.05 —MAYOR OR CITY COUNCIL CANDIDATES - INQUIRIES AND POLICY 1.09 — BOARDS, COMMISSIONS & COMMITTEES -VOTING POWERS Action — Motion to reject — Motion to approve (c) CONSIDERATION FOR APPROVAL OF SETTING JOINT CITY COUNCIL/HUTCHINSON UTILITIES COMMISSION MEETING FOR MAY 2, 2012, AT 4:00 P.M. AT HUTCHINSON EVENT CENTER Action — Motion to reject — Motion to approve 12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy thatguides the organization and Council and manage the logistics of the Council. May include monitoring reports, policy development and governance process items.) (a) LIQUOR HUTCH QUARTERLY REPORT FOR JANUARY — MARCH 2012 (b) FIRE DEPARTMENT MONTHLY REORT FOR MARCH 2012 (c) HUTCHINSON UTILITIES COMMISSION MINUTES FROM FEBRUARY 29, 2012 CITYCOUNCIL AGENDA —APRIL 10, 2012 (d) HUTCHINSON PUBLIC LIBRARY BOARD MINUTES FROM FEBRUARY 27, 2012 (e) PARKS, RECREATION, COMMUNITY EDUCATION BOARD MINUTES FROM FEBRUARY 6, 2012 (fl PLANNING, ZONING, AND BUILDING DEPARTMENT MONTHLY REPORT FOR MARCH 2012 13. MISCELLANEOUS 14. ADJOURN MINUTES REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, MARCH 27, 2012 1. CALL TO ORDER — 5:30 P.M. Mayor teve oo called t e meeting to order. Members present were Mary Christensen, Bill Arndt, Chad Czmowski and Eric Yost. Others present were Jeremy Carter, City Administrator, Kent Exner, City Engineer, and Marc Sebora, City Attorney. 2. INVOCATION — Dr. Lee Allison, Riverside Assembly of God, delivered the invocation. 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS DONATIONS AND COMMUNITY SERVICE TO THE CITY 5. PUBLIC COMMENTS 6. MINUTES (a) REGULAR MEETING OF MARCH 13, 2012 Motion by Czmowski, second by Christensen, to approve the minutes as presented. Motion carried unanimously. 7. CONSENT AGENDA (Purpose: onlyfor items requiring Council approval by external entities that would otherwise ave een delegated tot the City Administrator. Traditionally, items are not discussed.) (a) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 13982 - RESOLUTION APPROVING AN AMENDED REDEVELOPMENT AGREEMENT BETWEEN THE CITY OF HUTCHINSON AND EARTHLY DELIGHTS, LTD. 2. ORDINANCE NO. 12 -0686 - AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, REESTABLISHING THE BOUNDARIES OF ELECTION PRECINCTS (SECOND READING AND ADOPTION) (b) PLANNING COMMISSION ITEMS CONSIDERATION FOR APPROVAL OF ONE -LOT PRELIMINARY AND FINAL PLAT OF DEPOT MARKETPLACE SUBMITTED BY MILES SEPPELT, HUTCHINSON ECONOMIC DEVELOPMENT AUTHORITY WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT FINDINGS OF FACT RESOLUTION NO. 13970 AND RESOLUTION NO. 13971) 2. CONSIDERATION FOR APPROVAL OF A VACATION OF ALLEY LOCATED IN THE DEPOT MARKETPLACE PLAT REQUESTED BY MILES SEPPELT, HUTCHINSON ECONOMIC DEVELOPMENT AUTHORITY WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT FINDINGS OF FACT RESOLUTION NO. 13972 AND RESOLUTION NO. 13973) (c) CONSIDERATION FOR APPROVAL OF 2012 -2013 LIQUOR LICENSE RENEWALS �p (9.)- CITY COUNCIL MINUTES — MARCH 27, 2012 (d) CONSIDERATION FOR APPROVAL OF ISSUING SHORT -TERM GAMBLING LICENSE TO MINNESOTA GOOD SAMS CLUB ON MAY 27, 2012 (e) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS Item 7(c) was pulled for separate discussion Motion by Arndt, second by Czmowski, to approve consent agenda with the exception of Item 7(c). Motion carried unanimously. Item 7(c) had further discussion. Mayor Cook noted that at the last Council meeting, a public hearing was held regarding a proposed patio by Zella's and its relation to Zella's liquor license renewal. Marc Sebora, City Attorney, explained that the City Council has the authority to include any conditions on the liquor license as it deems fit pertaining to the patio. The smoking ordinance will apply to the patio area because it will be staffed by Zella's employees. In addition, other conditions could include: 1.) outdoor service to be contained to the contiguous area as described at the public hearing; 2.) no smoking in the outdoor area as described at the public hearing; 3.) the patio are is to be surrounded by a fence or other similar structure and entrance and exiting to be controlled by means of the gate; 4.) patio to be staffed when open and gate locked when patio not in operation; 5.) the patio area is to be set back from the alleyway behind the building to allow persons to safely leave the patio area before entering the alleyway— setback area shall be determined by city staff; 6.) the licensee is to abide by all city liquor, noise an d nuisance ordinances. Council Member Christensen asked if appropriate lighting is part of the plan. Motion by Arndt, second by Christensen, to accept conditions proposed and renew Zella's LLC liquor license. Motion carried unanimously. 8. PUBLIC HEARINGS — 6:00 P.M. (a) CONSIDERATION FOR APPROVAL OF ISSUING WINE /STRONG BEER LICENSE TO PROFUNDUM, INC. DBA KRAZY IVANS LOCATED AT 101 PARK PLACE Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that the applicant has applied for a wine /strong beer license to be part of a restaurant that is planned to be opened at 101 Park Place. Craig Hagen, Profundum, Inc., presented before the Council. Mr. Hagen noted that the proposed opening date is April 10, 2012. Mr. Hagen explained that barbeque will be the theme of the restaurant (i.e. ribs, brisket, pork, etc.). In addition, a wood grill has been purchased and will be used for burgers and sandwiches. Additionally, Minnesota- brewed beer will be the main beer offerings. Motion by Arndt, second by Czmowski, to close public hearing. Motion carried unanimously. Motion by Czmowski, second by Christensen, to approve issuing wine /strong beet license to Profundum, Inc. dba Krazy Ivans located at 101 Park Place. Motion carried unanimously. (b) 2012 PAVEMENT MANAGEMENT PROGRAM PHASE I PROJECT — LETTING NO. 3, PROJECT NO. 12 -04 (CONSIDERATION OF ORDERING IMPROVEMENT, PREPARATION OF PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS) Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that the proposed street rehabilitation pEolect includes all or portions of Ash Street, Oak Street NE, Maple Street NE, TH 15 Service Road #1, 11 Avenue NE and Northwoods Avenue NE. The improvements may include reclaiming/removing the existing pavement section, grading, minimal /complete curb replacement, draintile installation (with sump pump service stubs) and new pavement surfacing. 50% of the street improvements will be assessed to the adjacent private properties on a street - frontage basis. If approved, this project is anticipated to start in the summer of 2012 and should be completed in one construction season. The estimated total project cost is $759,992. 2 CITY COUNCIL MINUTES — MARCH 27, 2012 Ken Elsterem, Maplewood Academy, asked when the project will be taking place. Mr. Exner noted that the project would begin after July 4, 2012, and the completion date would be by September 30, 2012. Mr. Elsterem noted concerns with access to the cafeterias and garbage removal when school is in session. Mr. Exner noted that that will be taken into consideration if /when the project gets underway. Motion by Arndt, second by Christensen, to close public hearing. Motion carried unanimously. Motion by Arndt, second by Yost, to approve ordering improvement, preparation of plans and specifications and advertisement for bids for Letting No. 3, Project No. 12 -04. Motion carried unanimously. 9. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information necessary to cra wise po icy. Always looking toward t e uture, not monitoring past) 10. UNFINISHED BUSINESS 11. NEW BUSINESS (a) CONSIDERATION FOR APPROVAL OF AUTHORIZING CROW RIVER WINERY TO DISPENSE WINE AT BRING IT HOME EXPO AT MCLEOD COUNTY FAIRGROUNDS ON APRIL 21,2012 Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that the Crow River Winery had requested to dispense wine at the Crow River Expo being held at the McLeod County Fairgrounds on April 21, 2012. Hutchinson City Code, and state statute, allow for a liquor license holder from an adjacent municipality to dispense liquor at a municipally -owned facility as long as the governing board authorizes the activity. Mr. Sebora suggested that the City of Hutchinson should be listed as an additional insured on the Crow River Winery's insurance policy. Bill Corby, Chamber of Commerce /Bring it Home Expo, clarified that the Winery will be providing wine samples and will not be dispensing liquor by the glassful. Motion by Christensen, second by Arndt, to approve authorizing Crow River Winery to dispense wine at Bring it Home Expo at McLeod County Fairgrounds on April 21, 2012, albeit adding the City of Hutchinson as an additional insured on their insurance policy. Nic Bacon, Crow River Winery, presented before the Council. Mr. Bacon noted that the Winery does have liquor liability insurance. Mr. Bacon assured that proper identification will be asked of all participants. Motion carried unanimously. Mr. Corby also provided further information on the Bring it Home Expo, which is a family/business expo highlighting area businesses and organizations. (b) CONSIDERATION FOR APPROVAL OF CITY OF HUTCHINSON POLICY 1.01- TEAM MANAGEMENT AND POLICY 1.03 — COUNCIL MINUTE KEEPING Jeremy Carter, City Administrator, presented before the Council. Mr. Carter noted that one of his initiatives this year is to review all of the City's policies and from then on, have them reviewed on a cyclical basis. Mr. Carter reviewed the two policies at hand and how they are applied to City operations. 1.01 — Mayor Cook asked about the team management concept being part of an employee's annual performance review as noted in the policy. Mr. Carter noted that this concept is in fact part of his direct reports' reviews. Motion by Czmowski, second by Yost, to approve City of Hutchinson Policies 1.01 and 1.03. Motion carried unanimously. 12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the organization and aunt and manage the logistics of the Council. May include monitoring reports, policy development and governance process items.) CITY CO UNCIL MINUTES — MARCH 27, 2012 (a) PLANNING COMMISSION MINUTES FROM JANUARY 17, 2012 (b) HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM FEBRUARY 21, 2012 (c) CITY OF HUTCHINSON FINANCIAL REPORT FOR FEBRUARY 2012 (d) CITY OF HUTCHINSON INVESTMENT REPORT FOR FEBRUARY 2012 Council Member Arndt noted that the house located at 400 Lynn Road is to be completed by the end of the school year. Mayor Cook also asked if perhaps a community garden could be instituted on the lot owned by the HRA on Franklin Street. Dan Jochum, Planning Director, noted that he was aware that the HRA was working with Crow River Habitat for Humanity on a potential conveyance this year. Mr. Carter will follow up with the HRA Director on this topic. 13. MISCELLANEOUS (a) CONSIDERATION FOR APPROVAL OF RESOLUTION NOS. 13983 AND 13984 PERTAINING TO THE CROW RIVER TO CAMPBELL LAKE CONNECTION PROJECT Jeremy Carter, City Administrator, noted that staff needs Council approval to submit a grant application to the Minnesota Department of Natural Resources for restoring the Crow River to Campbell Lake Connection project and also Council authorization to submit grant proposal to the Legislative - Citizen Commission on Minnesota Resources for restoring the Crow River to Campbell Lake Connection Project. Motion by Czmowski, second by Arndt, to approve Resolution Nos. 13983 and 13984. Motion carried unanimously. Mary Christensen — Council Member Christensen asked if mosquito spraying will commence earlier this season due to the warmer weather. Mosquitoes have already been spotted. Mr. Carter explained that this topic will be discussed at the next Resource Allocation Committee meeting being held next week. Council Member Christensen also asked for an update on the local sales tax collection year -to -date. Mr. Carter noted that the first month's estimation is $55,000, although no formal report has come in from the Department of Revenue. Projections for 2012 could be approximately $700,000. Chad Czmowski — Council Member Czmowski noted that skaters at the skate park have asked for the lights to be turned on. Council Member Czmowski noted that the lights will be turned on April 1, 2012. Skaters are overall very happy with the skate park. Jeremy Carter — Mr. Carter noted that the Natural Resources Specialist, Mike Babe, applied for and received a $25,000 grant to purchase and plant various species of trees. This will allow for a two -year tree supply. Mr. Carter also noted that departmental budgets have been distributed to directors. Mr. Carter would like to set a workshop to discuss budget parameters with the Council. Mayor Cook mentioned that the Ends statements should be adopted at the April 24, 2012, City Council meeting as well. Motion by Arndt, second by Christensen, to set April 24, 2012, at 4:00 p.m. to discuss budget parameters. Motion carried unanimously. Mr. Carter noted that he has contacted the City's local senator and representatives to introduce themselves to City officials. April 10, 2012, will work for the two representatives who are new representatives of Hutchinson to come meet with City officials. Motion by Czmowski, second by Cook, to set April 10, 2012, at 4:00 p.m. to meet with City local representatives. Motion carried unanimously. 4 L) CITY COUNCIL MINUTES— MARCH 27, 2012 Mr. Carter also updated the Council on staff projects, such as facility assessments that are beginning. Also, a pre -sale bond report will be coming to the Council at a future date. Mayor Cook noted that the City- School Facility Committee did some preliminary assessments so staff may want to check that out. Mayor Cook — Mayor Cook mentioned that the Hutchinson Utilities Commission annual breakfast is scheduled for April 11, 2012, at 7:00 a.m. Motion by Christensen, second by Cook, to set public meeting for April 11, 2012, at 7:00 a.m. for council members to attend HUC annual breakfast meeting. Motion carried unanimously. Mayor Cook also encouraged residents to pick up litter as they are out and about. 14. ADJOURN Motion by Arndt, second by Czmowski, to adjourn at 6:45 p.m. Motion carried unanimously. 5 (x L) RESOLUTION NO. 13989 A RESOLUTION APPROVING STATE OF MINNESOTA JOINT POWERS AGREEMENTS WITH THE CITY OF HUTCHINSON AND THE STATE OF MINNESOTA, DEPARTMENT OF PUBLIC SAFETY, BUREAU OF CRIMINAL APPREHENSION AND AUTHORIZING CITY OFFICIALS TO EXECUTE SAID AGREEMENTS AND AMENDMENTS WHEREAS, the City of Hutchinson on behalf of its Prosecuting Attorney and Police Department desires to enter into Joint Powers Agreements with the State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension to use systems and tools available over the State's criminal justice data communications network for which the City is eligible. The Joint Powers Agreements further provide the City with the ability to add, modify and delete connectivity, systems and tools over the five year life of the agreement and obligates the City to pay the costs for the network connection; WHEREAS, the City Charter gives the City Administrator, or his designee, and the Mayor, the ability to execute contracts on the City's behalf, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON That the State of Minnesota Joint Powers Agreements by and between the State of Minnesota acting through its Department of Public Safety, Bureau of Criminal Apprehension and the City of Hutchinson on behalf of its Prosecuting Attorney and Police Department, are hereby approved. Copies of the two Joint Powers Agreements are attached to this Resolution and made a part of it. That the Chief of Police, or his successor, is designated the Authorized Representative for the Hutchinson Police Department. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the City's connection to the systems and tools offered by the State. To assist the Authorized Representative with the administration of the agreement, the Police Lieutenant is appointed as the Authorized Representative's designee. That the City Attorney, or his successor, is designated the Authorized Representative for the Prosecuting Attorney. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the City's connection to the systems and tools offered by the State. That Steven W. Cook, the Mayor for the City of Hutchinson, and Jeremy J. Carter, City Administrator, or any of the designees indicated above, are authorized to sign the State of Minnesota Joint Powers Agreements, or, if needed, any subsequent agreements and amendments. Adopted by the City Council this 10`" day of April, 2012. ATTEST: Steven W. Cook Mayor Jeremy J. Carter City Administrator 9 (aj SWIFT Contract # 41138 MN0430200 STATE OF MINNESOTA JOINT POWERS AGREEMENT CRIMINAL JUSTICE AGENCY This agreement is between the State of Minnesota, acting through its Department of Public Safety, Bureau of Criminal Apprehension ( "BCA ") and City of Hutchinson on behalf of its Police Department ( "Agency "). Recitals Under Minn. Stat. § 471.59, the BCA and the Agency are empowered to engage in such agreements as are necessary to exercise their powers. Under Minn. Stat. § 299C.46 the BCA must provide a criminal justice data communications network to benefit criminal justice agencies in Minnesota. The Agency is authorized by law to utilize the criminal justice data communications network pursuant to the terms set out in this agreement. In addition, BCA either maintains repositories of data or has access to repositories of data that benefit criminal justice agencies in performing their duties. Agency wants to access these data in support of its criminal justice duties. The purpose of this Agreement is to create a method by which the Agency has access to those systems and tools for which it has eligibility, and to memorialize the requirements to obtain access and the limitations on the access. Agreement 1 Term of Agreement 1.1 Effective date: This Agreement is effective on the date the BCA obtains all required signatures under Minn. Stat: § 16C.05, subdivision 2. 1.2 Expiration date: This Agreement expires five years from the date it is effective. 2 Agreement between the Parties 2:1 General' access. BCA agrees to provide Agency with access to the Minnesota Criminal Justice Data Communications Network (CJDN) and those systems and tools which the Agency is authorized by law to access via the CJDN for the purposes outlined in Minn. Stat. § 299C.46. 12 Methods of access. The BCA offers three (3) methods of access to its systems and tools. The methods of access are: A. Direct access occurs when individual users at the Agency use Agency's equipment to access the BCA's systems and tools. This is generally accomplished by an individual user entering a query into one of BCA's systems or tools. B. Indirect access occurs when individual users at the Agency go to another Agency to obtain data and information from BCA's systems and tools. This method of access generally results in the Agency with indirect access` obtaining the needed data and information in a physical format like a paper report. C. Computer -to- computer system interface occurs when Agency's computer exchanges data and information with BCA's computer systems and tools using an interface. Without limitation, interface types include: state message switch, web services, enterprise service bus and message queuing. For purposes of this Agreement, Agency employees or contractors may use any of these methods to use BCA's systems and tools as described in this Agreement. Agency will select a method of access and can change the ihethodology following the process in Clause 2.10. 2.3 Federal systems access. In addition, pursuant to 28 CFR §20.30 -38 and Minn. Stat. §299C.58, BCA will provide Agency with access to the Federal Bureau of Investigation (FBI) National Crime Information Center. 9 tq� SWIFT Contract # 41138 NW0430200 2.4 Agency policies. Both the BCA and the FBI's Criminal Justice Information Systems (FBI -CJIS) have policies, regulations and laws on access, use, audit, dissemination, hit confirmation, logging, quality assurance, screening (pre- employment), security, timeliness, training, use of the system, and validation. Agency has created its own policies to ensure that Agency's employees and contractors comply with all applicable requirements. Agency ensures this compliance through appropriate enforcement. These BCA and FBI -CJIS policies and regulations, as amended and updated from time to time, are incorporated into this Agreement by reference. The policies are available at www.dps.state.mn.us /ci dn/ 2.5 Agency resources. To assist Agency in complying with the federal and state requirements on access to and use of the various systems and tools, information is available at hops: / /Ws.x.state.nm.us/ sites /beaservicecatalog /default.aspx 2.6 Access granted. A. Agency is granted permission to use all current and future BCA systems and tools for which Agency is eligible. Eligibility is dependent on Agency (i) satisfying all applicable federal or state statutory requirements; (ii) complying with the terms of this Agreement; and (iii) acceptance by BCA of Agency's written request for use of a specific system or tool. B. To facilitate changes in systems and tools, Agency grants its Authorized Representative authority to make written requests for those systems and tools provided by BCA that the Agency needs to meet its criminal justice obligations and for which Agency is eligible. 2.7 Future access. On written request by Agency, BCA also may provide Agency with access to those systems or tools which may become available after the signing of this Agreement, to the extent that the access is authorized by applicable state and federal law. Agency agrees to be bound by the terms and conditions contained in this Agreement that when utilizing new systems or tools provided under this Agreement. 2.8 Limitations on access. BCA agrees that it will comply with applicable state and federal laws when making information accessible. Agency agrees that it will comply with applicable state and federal laws when accessing, entering, using, disseminating, and storing data. Each party is responsible for its own compliance with the most current applicable state and federal laws. 2.9 Supersedes prior agreements. This Agreement supersedes any and all prior agreements between the BCA and the Agency regarding access to and use of systems and tools provided by BCA. 2.10 Requirement to update information. The parties agree that if there is a change to any of the information whether required by law or this Agreement, the party will send the new information to the other party in writing within 30 days of the change. This clause does not apply to changes in systems or tools provided under this Agreement. This requirement to give notice additionally applies to changes in the individual or organization serving a city as its prosecutor. Any change in performance of the prosecutorial function needs to be provided to the BCA in writing by giving notice to the Service Desk, BCA.ServiceDesk(a,state.mn.us 2.11 Transaction record. The BCA creates and maintains a transaction record for each exchange of data utilizing its systems and tools. In order to meet FBI -CJIS requirements and to perform the audits described in Clause 7, there must be a method of identifying which individual users at the Agency conducted a particular transaction. If Agency uses either direct access as described in Clause 2.2A or indirect access as described in Clause 2.2B, BCA's transaction record meets FBI -CJIS requirements. When Agency's method of access is a computer to computer interface as described in Clause 2.2C, the Agency must keep a transaction record sufficient to satisfy FBI -CJIS requirements and permit the audits described in Clause 7 to occur. gLjl SWIFT Contract # 41138 MN0430200 If an Agency accesses and maintains data from the Driver and Vehicle Services Division in the Minnesota Department of Public Safety, Agency must have a transaction record of all access to the data that are maintained. The transaction record must include the individual user who requested access, and the date, time and content of the request. The transaction record must also include the date, time and content of the response along with the destination to which the data were sent. The transaction record must be maintained for a minimum of six (6) years from the date the transaction occurred and must be made available to the BCA within one (1) business day of the BCA's request. 2.12 Court information access. Certain BCA systems and tools that include access to and/or submission of Court Records may only be utilized by the Agency if the Agency completes the Court Data Services Subscriber Amendment, which upon execution will be incorporated into this Agreement by reference. These BCA systems and tools are identified in the written request made by Agency under Clause 2.6 above. The Court Data Services Subscriber Amendment provides important additional terms, including but not limited to privacy (see Clause 8.2, below), fees (see Clause 3 below), and transaction records or logs, that govern Agency's access to and/or submission of the Court Records delivered through the BCA systems and tools. 3 Payment The Agency agrees to pay BCA for access to the criminal justice data communications network described in Minn. Stat. § 299C.46 as specified in this Agreement. The bills are sent quarterly for the amount of Three Hundred Ninety Dollars ($390.00) or a total annual cost of One Thousand Five Hundred Sixty Dollars ($1,560.00). Agency will identify its contact person for billing purposes, and will provide updated information to BCA's Authorized Representative within ten business days when this information changes. If Agency chooses to execute the Court Data Services Subscriber Amendment referred to in Clause 2.12 in order to access and/or submit Court Records via BCA's systems, additional fees, if any, are addressed in that amendment. 4 Authorized Representatives The BCA's Authorized Representative is Dana Gotz, Department of Public Safety, Bureau of Criminal Apprehension, Minnesota Justice Information Services, 1430 Maryland Avenue, St. Paul, MN 55106, 651- 793 -1007, or her successor. The Agency's Authorized Representative is Daniel Hatten, Chief, 10 Franklin Street SW, Hutchinson, MN 55350- 2464, (320) 587 -2242, or his/her successor. Assignment, Amendments, Waiver, and Contract Complete 5.1 Assignment. Neither party may assign nor transfer any rights or obligations under this Agreement. 5.2 Amendments. Any amendment to this Agreement, except those described in Clauses 2.6 and 2.7 above must be in writing and will not be effective until it has been signed and approved by the same parties who signed and approved the original agreement, or their successors in office. 5.3 Waiver. If either party fails to enforce any provision of this Agreement, that failure does not waive the provision or the right to enforce it. 5.4 Contract Complete. This Agreement contains all negotiations and agreements between the BCA and the Agency. No other understanding regarding this Agreement, whether written or oral, may be used to bind either patty. Liability Each party will be responsible for its own acts and behavior and the results thereof and shall not be responsible or liable for the other party's actions and consequences of those actions. The Minnesota Torts Claims Act, Minn. Stat. § 3.736 and other applicable laws govern the BCA's liability. The Minnesota Municipal Tort Claims Act, Minn. Stat. Ch. 466, governs the Agency's liability. 9 tom � SWIFT Contract # 41138 MN0430200 Audits 7.1 Under Minn. Star. § 16C.05, subd. 5, the Agency's books, records, documents, internal policies and accounting procedures and practices relevant to this Agreement are subject to examination by the BCA, the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this Agreement. Under Minn. Stat. § 6.551, the State Auditor may examine the books, records, documents, and accounting procedures and practices of BCA. The examination shall be limited to the books, records, documents, and accounting procedures and practices that are relevant to this Agreement. 7.2 Under applicable state and federal law, the Agency's records are subject to examination by the BCA to ensure compliance with laws, regulations and policies about access, use, and dissemination of data. 7.3 If Agency accesses federal databases, the Agency's records are subject to examination by the FBI and Agency will cooperate with FBI examiners and make any requested data available for review and audit. 7.4 To facilitate the audits required by state and federal law, Agency is required to have an inventory of the equipment used to access the data covered by this Agreement and the physical location of each. Government Data Practices 8.1 BCA and Agency. The Agency and BCA must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data accessible under this Agreement, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Agency under this Agreement. The remedies of Minn. Stat. §§ 13.08 and 13.09 apply to the release of the data referred to in this clause by either the Agency or the BCA. 8.2 Court Records. If Agency chooses to execute the Court Data Services Subscriber Amendment referred to in Clause 2.12 in order to access and/or submit Court Records via BCA's systems, the following provisions regarding data practices also apply. The Court is not subject to Minn. Stat. Ch. 13 (see section 13.90) but is subject to the Rules of Public Access to Records of the Judicial Branch promulgated by the Minnesota Supreme Court. All parties acknowledge and agree that Minn. Stat. § 13.03, subdivision 4(e) requires that the BCA and the Agency comply with the Rules of Public Access for those data received from Court under the Court Data Services Subscriber Amendment. All parties also acknowledge and agree that the use of, access to or submission of Court Records, as that term is defined in the Court Data Services Subscriber Amendment, may be restricted by rules promulgated by the Minnesota Supreme Court, applicable state statute or federal law. All parties acknowledge and agree that these applicable restrictions must be followed in the appropriate circumstances. 9 Investigation of alleged violations; sanctions For purposes of this clause, "Individual User" means an employee or contractor of Agency. 9.1 Investigation. Agency and BCA agree to cooperate in the investigation and possible prosecution of suspected violations of federal law, state law, and policies and procedures referenced in this Agreement. When BCA becomes aware that a violation may have occurred, BCA will inform Agency of the suspected violation, subject to any restrictions in applicable law. When Agency becomes aware that a violation has occurred, Agency will inform BCA subject to any restrictions in applicable law. 9.2 Sanctions Involving Only BCA Systems and Tools. The following provisions apply to BCA systems and tools not covered by the Court Data Services Subscriber Amendment. 9.2.1 For BCA systems and tools that are not covered by the Court Data Services Subscriber Amendment, Agency must determine if and when an involved Individual User's access to systems or tools is to be temporarily or permanently eliminated. The decision to suspend or terminate access may be made as soon as alleged violation is discovered, after notice of an alleged violation is received, or after an investigation has occurred. Agency must report It4� SWIFT Contract # 41138 NW0430200 the status of the Individual User's access to BCA without delay 9.2.2 If BCA determines that Agency has jeopardized the integrity of the systems or tools covered in this Clause 9.2, BCA may temporarily stop providing some or all the systems or tools under this Agreement until the failure is remedied to the BCA's satisfaction. If Agency's failure is continuing or repeated, Clause 11.1 does not apply and BCA may terminate this Agreement immediately. 9.3 Sanctions Involving Only Court Data Services The following provisions apply to those systems and tools covered by the Court Data Services Subscriber Amendment, if it has been signed by Agency. As part of the agreement between the Court and the BCA for the delivery of the systems and tools that are covered by the Court Data Services Subscriber Amendment, BCA is required to suspend or terminate access to or use of the systems and tools either on its own initiative or when directed by the Court. The decision to suspend or terminate access may be made as soon as an alleged violation is discovered, after notice of an alleged violation is received, or after an investigation has occurred. The decision to suspend or terminate may also be made based on a request from the Authorized Representative of Agency. The agreement further provides that only the Court has the authority to reinstate access and use. 9.3.1 Agency understands that if it has signed the Court Data Services Subscriber Amendment and if Agency's Individual Users violate the provisions of that Amendment, access and use will be suspended by BCA or Court. Agency also understands that reinstatement is only at the direction of the Court. 9.3.2 Agency further agrees that if Agency believes that one or more of its Individual Users have violated the terms of the Amendment, it will notify BCA and Court so that an investigation as described in Clause 9.1 may occur. 10 Venue Venue for all legal proceedings involving this Agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 11 Termination 11.1 Termination. The BCA or the Agency may terminate this Agreement at any time, with or without cause, upon 30 days' written notice to the other party's Authorized Representative. 11.2 Termination for Insufficient Funding. Either party may immediately terminate this Agreement if it does not obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written notice to the other party's authorized representative. The Agency is not obligated to pay for any services that are provided after notice and effective date of termination. However, the BCA will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. Neither party will be assessed any penalty if the agreement is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. Notice of the lack of funding must be provided within a reasonable time of the affected party receiving that notice. C) SWIFT Contract # 41138 MN0430200 12 Continuing obligations The following clauses survive the expiration or cancellation of this Agreement: 6. Liability; 7. Audits; 8. Government Data Practices; 9. Investigation of alleged violations; sanctions; and IO.Venue. The parties indicate their agreement and authority to execute this Agreement by signing below. 1. STATE ENCUMBRANCE VERIFICATION Individual certifies that funds have been encumbered as required by Minn. Stat. §§ 16A.15 and 16C.05. Name: (PRINTED) Signed: Date: CFMS Contract No. A- 2. AGENCY Name: (PRINTED) Signed: Title: (with delegated authority) Date: Name: (PRINTED) Signed: Title: (with delegated authority) Date: 3. DEPARTMENT OF PUBLIC SAFETY, BUREAU OF CRIMINAL APPREHENSION Name: (PRINTED) Signed: Title: (with delegated authority) Date: 4. COMMISSIONER OF ADMINISTRATION delegated to Materials Management Division By: Date: E r) tp,) 7 / ✓ i7 111 Hassan Street Southeast Hutchinson, MN 55350 (320) 587 -515 I/Fax:(320) 234 -4240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349 All applications must be received at least 30 days before event in order to be considered Application Type Short Term'Date(s) — 2-0 Fee: $30.00 Mont Da /Year — Mon hilDa /Year 9jf pj(j'u Organization Information C R Otw� k i ver "}ACIpi +g + ••por 1� um�uni� Ca T., 320 cY8 R Name 2,18 aia;t,n f S., S +e 11 t� Phone Number u t��,; n sorb MN 55�5� Address where regular meeting are held City State Zip Day and time of meetings? boaCaLfnse--+s 3"�irlonel>. o Is this organization organized under the laws of the State of Minnesota? 'A yes l] no How Ion has the organization been in existence? g g �— t may members in tthhe� organization? 3g —(?f�e q r What is the purpose of the organization? uon -pf0 ,y{HHow �'f' 1r CLT bUl S leer Yl� I"� we5 'tOr In whose custody will organization records be kep . LO W e t- # - cprv.>o Jul;c Lo- F'ol4.hl 3 .2°.,587.8868 Name z �Bm�tY1 Sf. S Sl'c.11(a Phone Number 40 7 IgA1 .SSj�5j Address city State zi uL 3 73 4 (034 - TJ5S t L •f True Name Phone Number Residence Address City State Zip Date of Birth: ( lj place of Birth: P a,& CjAk Month/day/year cit S re Have you ever been convicted of any crime other than a traffic offense? ❑ yes Yno If yes, explain: - vclunteefs , ) 0 'f ' g'M, er . Vol, eel � C6) . , Ciry of Hutchinson Application for Bingo Gambling Devices License Page 2 of 3 J L0 587�aa93 I True Name Phone Number cJ r 5y2 e 9 c/Son St. �ch;nso,✓ /t-t/✓ Residence Address City I �, (' Sta_t + e Zip Date of Birth: 7 / a3 / 155q Place of Birth: Ut �k I l , e iN m r) Month/day /year City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes P(no If yes, explain: How long have you been a member of the o rganization? IMP (V ? _ Game Information T � Location 91 �hr ;J6 4A� k;n. LLV�he w, efi ✓rex' 3 2o- ,5S7 -a�7� Name of lo nation where game will be played Phone Number / Dyo -smvih G•� .r .P�✓ Sw f�v�oh:nso,✓ 350 Address of location where game will be played City Slate Zip 2a /Z throw � S ' 2or Date(s) and /or day(s) gambling devices will be used: A4 act y A M AM Hours of the day gambling devices will be used: From L - 00 C 9 To 9 Oo lP'&h Maximum number of player: 44n lli" % " e o % W ill prizes be paid in money or merchandise? ❑ money Jq merchandise Will refreshments be served during the time the gambling devices will be used? yes ❑ no If yes, will a charge be made for such refreshments? ❑ jes no Game Information Location #2 Name of location where game will be played Phone Number Address of location where game will be played City State Zip Date(s) and/or day(s) gambling devices will be used: through AM AM Hours of the day gambling devices will be used: From pM To PM Maximum number of player: Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If yes, will a charge be made for such refreshments? ❑ yes ❑ no Name ♦ /, J /' i , . /CS: den-E Title hs -✓ City MN -'5T3, tcesiaence Address State J ZtP / / Sl dCn Rtn-r`f1 Title Name 20 / "" 5 M i✓ 5 334. Residence Address City State - zip I `�J City of Hutchinson Application for Bingo Gambling Devices License Page 3 of 3 / l Name Title Name Title Residence Address City State Zip Name Title Residence Address Name City State Zip Title City State Zip Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? Gambling Manager 0(yes ❑ no Authorized Officer Ayes Lino 1�" Initial Initial I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof. i 3 - 2q-(2 d officer oforganization Date 3 -z9- iZ- manager oforganization Date Internal Use Only City Council ❑ approved ❑ denied Notes: � 0�) O 'T'T+ GGIS o i' �/z2 O/5 4n i � Ca.�� Oi✓ �ei►ee x ,-,, , /.e � Cb) C TO: Mayor & City Council FROM: Kent Exner, DPW /City Engineer RE: Consideration of Items for 5 Avenue NW Improvements Project (Letting No. I/Project No. 12 -01) DATE: April 10, 2012 Bids for the above referenced project were received on Tuesday, April 3r Thus, the necessary Resolutions and Publication Notices to administer the Assessment Hearing and potential Project Award during your May 8" meeting are attached for your consideration. We recommend that the attached Resolutions and Publication Notices be approved. cc: Jeremy Carter, City Administrator RESOLUTION NO. 13985 RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 5102 LETTING NO.11PROJECT NO. 12 -01 WHEREAS, cost has been determined for the improvement of: 5th Avenue NW from Kouwe Street NW to TH 15; roadway reconstruction, curb and gutter, draintile installation, bituminous/concrete surfacing, stormwater /drainage, water distribution, sanitary sewer, street lighting, trails/sidewalks, landscaping, restoration and appurtenances.. and the construction cost for such improvement is $1,427,549.52. With the estimated expenses incurred or to be incurred in the making of such improvement in the amount of $342,611.88, the total estimated cost of the improvement is $1,770,161.40. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be an estimated amount of $1,383,005.94 and the portion of the cost to be assessed against benefited property owners is declared to be $387,155.46. 2. Assessments shall be payable in equal annual installments extending over a proposed period of ten (10) years, the first of the installments to be payable on or before the first Monday in January, 2013 and shall bear interest at the rate of _ percent per annum from November 1, 2012. 3. The City Administrator, with the assistance of the City Engineer, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 4. The City Administrator shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 10th day of April 2012. Mayor City Administrator q u) COISPMEORY: PVSRMR A55E55MENT ROLL NO. 5102 LEITWG W. IIPROJECT NO. 1241 SW AVINI NW Emm IERUWV BARIS W to TH 15; TMTVaY Itf4ntWC11OJ1.OUm SM 9MSM7, 5rtImlN IMMIMon, QRWIIInoutbonC)ab tYrfiRcHQ, tf BRINPUMSmIMQt, WabT QMMIBUOen, HMV, strut YQMbIQ, OaBMaba.1", hMtu In Q Q. m3bMI6n RnU Ry1QYMMMY. CdTaMI CONPUTHEORY' PVANOERVEEW inJa aIREETCMTEP CHECREOBY:K MER N a6 WATER SERI CODI ISUNER R'IMO 4;lJRNM BEIIERSERNCECOITIFA bTXFARWM', WTFIIEBT MTE'. m0 XFMINO: AmmeO �Y mWnw rwl•.® o_r v�.m.n . ® n '"°I ..]��,o RNrr>< 1 417511-0MO Dffim10 SIX BTH N BRIRM WSTAFSON M 505 MAIN ST N HUTCHINSON MN SSYO 10T), & ILIOF 1fA5EUT6PFAMYF8B1IRtlOYS W 136,]5 .ty 143 $%3.17 $ $tpl) S 31�Iti 5112053 ➢ffa CQA 155M PVE NW J ES aµN Y RRVI IN30N ilIVI ENW HUTCHINSON MN 551W m]9.- I'. NAT CPXFMXPKBFX] OF SW Mv]M WaFpryplNm0150X 13 SS,OT3.15 f 1,mJ.W y 1.. $16H.Tp 3 31117511DA0 23M= 17 STH AVE HN GORDON a JENNIFER EVENSOX 175TH AVE NN HUTCHINbON YN S(Sam Wr10. SmRF .xurtul %w.TOFxEMxAVmu']OE4wlsLi WJFQR61Nm0FM T,,I Y3,3 JC1. f I.. $ I.. {) p 3111 ].51120YI D065mV' bSTX AVE qVE MN SIDNEY NAXXOW LgUbi '651XAY£NW HUTCHINSON MN'b3A 11, BLOC%& Nltll PUT Cc pEMRµ6EJEXt CP BLOGtp W OF 66 U.S, S 3V.m f 1.. INJORBAS s 31.I17511$Y9I DM.]0 Z]STx AVE NN PH cYAIOTOERJ VIgWNN a NATxrJ LOU ns]n AVE NN HUTCHINSON Mx 'dl I L mT11 1p HNCRT Lp W.q)mE R14µAMJOFIEN]6RMX6 W HtlLTINV$tlry OF IMfIYJSa S, X 13,BAi53 3 ?3mm 1 I.Xbm 6 31 DO %m% W5TH AVEM ORVILLE $ OELMIS OLSON .S]H AVE NN HUTCHINSON OT IS. ROCY.E,.V.O'iMB RAT OF NSIMINFfa1EM OF... I HUTCHINSON % E6 H330Y S I.CC S 172&114N 10 D%b01W WSTH AVE NW RANDY P HEUFR .SIN AVE NW HUTCHINSON MX'.6;Sp Fs E 4t Nwl I, NJJSICK NPT OF MMM'Y4BR6NIq{ppKATI WIFQ1T6 W1OP6•A1 73 IN 73@ Hm16] f 793m.m $ ?.. R B 7 31419.11 -01. ...110 375TH AVE MV CNRI$TOPNER&JILL M RENSTROM W] THAVENN HUTCHINSONYNMEC M03P WwXiX HYFOIYfi IUiWIJYi1 U ]5 ]5 f5AT3.T5 3 1 CO $ 13640 P.. 9 31-117H11D131 23MOIA 35 S AVE NW STIR O 1015 CENTURY AVE 3W N01 HUTCHN50N MN YNlEO a xFMMwpB,T 0' 5 6 WIOmFCN 13202 14m 39.53100 f 1 3aT lyl f 136,. 1 10 3IA17D.11 -0132 9M0125 495MPVE mY VRRVFJp &EREXALJCNHSON SI STHAVE MV HUTCHINSON NN SST50 xlru4MU31mi NATZN.wxwvnrto Rmt NM,]b { y it 1 31417- $1141. 9.(N.. 51 Bill AVEMV IARRYFJR&ENE LJOHNSON 515MAVE NW HUTCHINSON SIR SBS5] LOT 11 m %B,xgTgU MiLFgCWNCELFM OF ..S NN%1NNxFUry OF W3ICWMW 7401 11.1 HSSR 1 I... f .. 1 IS 31- 117511-01. D06SWq %STXAVF NW OON4060E9tRICE I(XUSSOW STN PVE NW HUTCHINSON MH HYO WENfT, BL6Lp.MIpI.SMTO, LOTIPFEiY 6YOG[pNXGITINNFNIV6 IIJ]fJN90l 1Y 11535 11335 31133.6 3 1.3.,. 3 ?ZSm 1 ] 3141]- Sttyt. 90:5 %10 IM 5TXAVE NN pJgN V&JOAN LTEUBERT 10 5TM AVE HW HUTCHINSON YNY3:q LOtIxW YSVKATEO3AEX SiIXIX',NP1 ]. KRM M4£OIYCf 183.% IMM f13]]9.% 3 1,3... 1 1]05.. 13N 3 314174iLlIJORM SOSSCb. 1155TH AVE NW JAMES & LL URE S UR. REVOCABLE TRUST 1119ABBOTLAYI: OIFNCOE NN ROSS FI/3KIUTiIX3' %i'.YKF 1,,MMI UFOIY OF HVIOANCIN 73 )4 %']62 y 1,3]].. S 136.m P. 15 ] 17ffi11L1. DOC®71175TH AVE NW PIPN V a 1. L TEVBERT 106 STHAVENW HUTCHINSON MN 55350 I'a %'6 E MOF m1301L4. 1 NOOR WJF G]Y OFIMIO03. 0 O WHO S 3 18 314178IIm 11J 90YCW01)b $TXAVE m4 RICNMOE WILLCBY 1$SINAVE MV HUTCHINSON M N633ST W1R ilIX WLY xY,YUa ]. WiM lw)Orvce HURSON 13 1pS %5)3.6 $ ISO.. S IMS. $111,037, 17 31417. 11M91 966C6&S 1355TXAVENV JAIER&VPAPOO PGV4AV 13S.AVENW HUTCHINSON MX Ky/1 IYEI,XOS),IgM1M WJGOM16 WIOM!!gl m . 553]0.30 I S IJ.. 12INS, j7JCNtJd 1B 31.11]-Hllffi13 1 DONI 116STHAVENW ROGER& CHRISTINE %PUF NV N 1165TNAVENW XVTCXINSOH 4X21. 6W V3LOT; MOY3L NSTN IMIFOM1CFXV1O015M )2.5 TJ.S MSO 3 1.STm 1.]%,. ) IN. 1931117411$10 23%5V 1055THAVENN .. WURUI fmSTHPVE MY HLITJONSON MN553. XISSCf EI/31OIL&ICO, 14 MM1X WYOIYCRNrtUpK^JI 72 5 0 R5 P.. 3 S ID ]t- 1172211 L'ffi D13SSm10 tIDSM PVE MN µTXOXY&LINW µOERBEgG 1ID STHPYE NW HUTCHINSON MH'b]SO W V36XN33Y Cf mF]YttY IL. MIM wJFOIYR 72.5 ]SS NB55.93 1y2,. f 1.'Ybm 51 tl$ 21 3111] -211 VP0 90Y.:O 11061XAVE XW TXOMA55CNERYLGUSTKEON 1185TH AVE M4 HUTCXIN60X YX551Sp E 43KxuLx CflaTiYm 1L MNin IW)Onts HUTCHINSON 7,1 VEST 5 imXOOO PA., 22 31- 117X114440 bOJO.]O 1]SSM AVEMV JWMIELTHDI IDSTHAY£NW HUTCXINSONMN SSYp L. M74 12074 a bW $ { D 31417- 'H112O60 3 ONGI W 3.M41NSTN JFSSETROSIU&NPgVNELSEN lSWVNSTN HUTCHINSON 4X CSiq HtR.. 1974 0 v y3M.5] 3 1 N 31- 117HIILW DVd11]0 mw, VENW CIWOFHUTCHINSONA 111ENSSANSTSE I.WNSONMISSSI PMM 9LCP1],HMTINVFOtt6 WfPW6WI.MW6 HS.]3 0 SO.m 3 1 E 31417- 11M10 230%11. 37ASTx AVENYV CITY OF HUTClBVI 111 RJOUSH Si SE HUTCNINW114N 56350 OFIUtOOJ&Yi D1. 0 m f 3 ID 3141] -S11M20 230661= 335TNAVENN Nµ L&SINRON Jg1NSON 32 STRAVENNV HUTCHINSONMN%YO EMI.V113 CFNI]t.L ALTOTI F 50.3 58.3 91369 f 3OIm 3 126. 1 IT 51- 1f72&I1M30 D%91]91325}NAVE NW RUN'LPX&Mi01NETTE MORGµ00 4S STN AVE mY NUTCHNSON MN YaaSO WY 6 EI I6.) CFNlII OF LOT; 3-DOL 3NOiM HW O1YW MJTONSgJ 20 58 33,40.53 3 1yq.. f ffim D 3141]- A11fJ13O ElM 1)6 225TH AVE NN CHE 6 MICHELLE MCILMTH 525TH AVE mV HUTCHINSON MIN SiYp 43Cf N1II 40155&656 W1166i4]'. W11694mTR 12. NORHIWF CITY KNJ.ON I'll 6 ST... ... 5 1,3 3 1 SO 1 D 3f- 117HI1.IMp MIDII B15TNAVENW CAM W& CHARENE N VOSPER 93511 AVE AVENW HUTCHINSON MX Ri50 11' IM N1s CFL.6... H.. HNS-LF MJ1pWSON SO 0 53 3 53,H3® 13.,m $ aY W 31-117- 12JS O Daft. OM 1455TH AVE NW SCOTT& DEBRA HOWELL 116 5TH AVE NW XUTCHIN.04 YN%3. VIMCJ4YS0J 147 141 SV 1 3 1.].. 3 136.. 311 3OSSMO 10511HAVENN M WtF NflY 61RENE 0 REV TRUS T HISSTHAVE. XUTCHNSON MN 5535) LCtp. M.CCY. ]xOiMIWFgry CPINCI WCpI 136. 14069 OS9m1S 1653SINAVENW FAULA&ROGENJRIEGBOLWC 1%5THAVEMW HUTCHINSON MN ¢M PLOGC 1, 1JptiryIWFCOY6NUfCNYW CE605']0 2115THAW NW JABONMMIGHT iT2l IN .ST HUTCHINSOXNNSSYiI L. 1 Pygf SIKRMNVi GryaHIEC1µ5W I3] 1 $911 f lJ.)- ((d Cb]5 221 STHAVENW RONND& JENNIE BEST wONAVE MV HUTLHMOVMN. l 10 74. ]A. N4A.95 $ 1.3.W ¢NSZaa¢rinnlvou9mayslm �m:mr.d,we.luvfsvixlxo�ms,m Lln]q.pm,IMl COARLEDBY: PVANOERVEEN ASSESSMENT ROU W. 5102 LETTING NO. IRROJECT NO. 1241 5111 AVOW Np/110111 KWN SONNA WIG THIS; CWNY RCOn1mMCNOn� 301E aW WJINT, GmnUIY InRNIm500�CigNmowlconCM1N WnNCiOM� eb1XW.amnMwpP. WNmr aiEMeWon, unXan wtler. NhM Rgkftq, SHNlNCSpWq, nYOnaon and NppNN]ww. i ERONII raEEPMTEOar: PVANDEAVEex W1, eTREErfMTRP LM6REO iY: KFYNER 1 W11YE0.tENVILECOtT1FA WMUSIUMVEARP SI .N tEmERSERNOE WtTIFA MTXEAIIONG M E: 2NO XFNUMC: AOORLO 1 ➢ MMMmS® aN1Ni .�NM..a w M AV 15E NW TJWYq N KONERZA B MICINELL LEMER bI STX AVF NW NUTCNINSON MN `330` lOib IP61R6[C]1f N105ECO1�111A I.SE. 74W "96S. 3 I 3 t. W l fi 31 -117 !2GEN 230560%O N)5TH AVE NW WIRY B GTUGER N)STX AVE NW HUTCHINSON MN SS95C I.. m 3 IYKCO E1 10 3U11]-S12S61] MWIKW 3 A 15TH CHIN OWGlA56JANETYERKS .15T1 AVE HN HUTCHINSON M. SSJSO EYV 11' 6LOi65 LOT I CF Ntl, YCN3, NOTNH4FOlV W 15L03 110.3L1Y f 13Vm S I.. 5 ] 1]- H12JY61 23056065 2305TH AYE HIS DAVID S CYNTHIA WNDSONG 219 STN AVE NW HUTCHINSON MN `SEE TSDEM Cf SUG 1 EAST 00 LOT4 SLOOM &fKNM IMLFC Y m f5 ]CC.6 f 1.330. f 1M .1 31-1178121302 1 9fES ta4 b1AISTNAVE MV COUGIPSfJANEi YEgKS 315TH. NW HUTCHINSON MN SIXO C Tu I:fV.W1EpND13I�I17H12OK/J O I SO SO I { NESE 4 31. 11]812. bLf60]M MSTNAYENN GMTHfK MNEYDT TH AYE NN HUTCWNSON MN XYO LOTS 5- E'LY 11'l EII C. H1 RM'f LOTS, 430[ B. HONG" 3111 n1 S00206n f m f I.. m VOI 11 31- 117- -IMW 230060)6 TA5THAVENW TINOTW E 3 JANET L KRASEN m G IE ROLLING ENS LN NW HUTCNINSON MN 0d94J NON" 1N R 1. 1 f J. K. I O NWM NW G oP mo 159 11087367 3 S lA] 12 31.1176812615 bw6GHO WETHAVENN AVEYRON HOMES INC 2]25TH AYE NW HUTCHINSON NH`dl 10 , NWTX HVF GTV CF NUTCHNSCN 1. 116 39.m1.N 1,EE, a INbm ♦l 31- 117H12M6O MONSONG ZA5THAWNW 4NCET&PATTYLKETCHUM 2N5TNAVENN HUTCHINSON UN' SEEM IK 1K S9 BTN 130J.W f N 31- 11)8126111 23m6WN MOSTHAW" KRISTIN L UNOEMEIER 1S567.01OENAY£ HIITCNINSON MN `GON LOTS, YCUCIO.XNTIHVi CT'a N 1N EC713, 3 13D,W 1 ty6m M 6 31-117812 41M MOEBIC 0 25557HAWNW GLENNE WLSON M65THAVENW HUTCHINSON MN SGYO 141m.NLCKN NOGHNNT CT'R HLUCHNJON m SE 53.51 1 f I.. K 31- 11)-81201 II 1 b OW ONO 2585TXAVENW PETER W JENSEN ]2571 AVE MV HUTCHINSON MN `#0- N C£ LOT U NOCX 10. NOGH HU Om ry HUTCHINSON SE Y 13.50 I 3 1-1503 07 31- 117 -W=ING nOSBEHO ME SOME ST MY BRENDAKWIEHR J95KOWiESTNW HUTCHINSON MN SEED LOT!. YWLI, IW6OWMl.11W 109.X -132 1126 SESIV 3 I 9 09 3111 )H126]N 23 VBtl133 ...ST. LEONARD3S4BELERICKSON 482....T. HUTCHINSON MN S'GA LOTS ENI.01F.i0F1gAGV66LMON.I.. m 0 A ISENES] 3 f 6 91111 S12MM 60 ®7O I..HAYE. Si NR6DPALEXEHJOECKS 1215THAYEMN HUTCHINSON SIN 55J60 1L LOT 5, NOG111. NORTH Ffl1Y0L 73 73 USES 9 1 1.330. 1 1XnlM 1 S ]41)H124COO 23051 IUSTXAYE NW MICINELO6 KElLF'J IMNVWJ 1NSTH AYE HW HUTCHNSONMN`3TSO IN N Lm I Ea Tr. NmK 11. NNTH xHA pNY N 15rtGN%N T3 ]3 m,9W,09 f 13Y.M IXS.W H 31- I11MQLGNC bfES1O10 IMSTHAVENW KENNETH HENNING YSTN AVE NN HUTCHINSON MN `5 U E77.l x1A.5'WLm6, NCG 11.11p1TNxyipTy OC NUTENSCON ]3,70 ]371 54.17 3 I.. 3 I., 11 52 31117812635 N M b51N 1925THAVE NN HELEN PATRMS 1P25THAVENW HUTCHINSON MN 810 Lm S. NCCM I1,XNixIW£GIYN 72 -T2 G SO 3 f EOp . .. .. ...... TOTAL ASSESSMENT ROLL NO. 097 E9.1m +xaE 48,11,12 mE1.AEE 3 . 1. VIERN W w1,fLLN f, 30x,. e1. x�MNLP�� ,1N.L1R>a._N��..�1.MLNNIN L1��10,.,.. RESOLUTION NO. 13986 RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 5102 LETTING NO. 1 /PROJECT NO. 12 -01 WHEREAS, by a resolution passed by the Council on the 10th day of April 2012, the City Engineer was directed to prepare a proposed assessment of the cost of improving: 5th Avenue NW from Kouwe Street NW to TH 15; roadway reconstruction, curb and gutter, draintile installation, bituminous /concrete surfacing, stormwater /drainage, water distribution, sanitary sewer, street lighting, trails /sidewalks, landscaping, restoration and appurtenances. WHEREAS, the City Engineer has notified the Council that such proposed assessment has been completed and filed in his office for public inspection. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the 8th day of May, 2012, in the Council Chambers at Hutchinson City Center at 6:00 P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Administrator is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Administrator, except that no interest shall be charged if the entire assessment is paid by November 15th, 2012. He may at any time thereafter, pay to the City Administrator, the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. Adopted by the Council this 10th day of April 2012. Mayor City Administrator � (-A) CkyoJ MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES TO: Mayor and Council FROM: Chief Dan Hatten DATE: 5 -4 -10 RE: Connect Care Dance I am in receipt of a request from the Crow River Corvette Club in reference to a concert at the Burich Arena on 5- 26 -12. They are expecting 300 -500 people and the event is schedule from 7 p.m. unto 10 p.m. Also in this request the Corvette Club has asked for 1 Ave SE between Main St. and Hassen St be closed for a car show at Library Square on 5- 26 -12. My staff and I have review the request and recommend approval with the stipulation that the Corvette Club contract security with Hutchinson Police Services for the concert at Burich Arena. 9 t-) Joe Nagel From: Ron Cleland [rcleland @hutchtel.net] Sent: Monday, April 02, 2012 11:44 AM To: Joe Nagel Subject: Crow River Corvette Event Request Attachments: Ron Cleland.vcf; 2012 Show flyerc.pdf April 2, 2012 Sgt. Nagel, Crow River Corvettes would like to request the police departments services again on Saturday May 26th, 2012 between the hours of 1:00 pm and 4:00 pm to hold another car show at Library Square. We would like to block off the streets again where the farmers market is held and the North /South road in front of the Library. Depending on the car count we may want to use the available parking spaces adjacent to the park on Washington. We are again planning on a DJ in the park, the popcorn wagon and Hot Dog cart. We will have ample people available to help get the cars in and out and clean up when we are finished. Saturday Evening, "Sherwin Linton" concert. Held at Burich Arena East, 7:00 -10:00 PM This concert will be included for our registered Corvette guest plus it will be open to the public. We have contracted the Legion to take care of liquor sales. Since this show will mainly be attended by an older crowd but suitable for children we are not putting an age limit on it. Whatever services are needed from the City we are also requesting. At this time we are anticipating approx 300 -500 people. Please take into consideration this is a fund - raiser for cancer and we have a limited budget. We have a meeting with Jerry Busse from the Legion on Wednesday April 4th to discuss the arrangements in more detail. Please call me with any questions and if you want to bring this up at the council meeting please do so. If you would like us there, let me know when. I have also attached a flyer to this message. Thanks for all your hard work, Ron Cleland 320 - 587 -8437 385 Ottawa Ave SE Hutchinson, MN. 55350 www.crowrivercorvettes.com 9 tom) Hutchinson, NW. 324722.6976 r) [--�-) www cr~w Wrco ettes com Presented By: Crow River Corvette Club Library Square (Rain Location, Burich Arena) Sat. May 26th 2012 1:00 - 4 :00 PM Sponsored By: DAv s M otors .aM' i i N -1 ;Vi IK0101 PAM UwoN AND THE COTTON KINGS Sat. May 26th 2012 7:00 -10:00 PM Burich Arena, (Doors Open 6:00 PM) 950 Harrington ST SW, Hutchinson, MN. Tickets: $10 Advance - $15 Door Make checks payable to CRCC 50's Rock N Roll - Country Rock -A -Billy and A Tribute to Johnny Cash General Seating Tickets are available from: The Eagles Club - Hutch Chamber of Commerce - Squeaky's Bar & Grill - Lamplighter Sports Bar — American Legion Post 96 or any Crow River Corvette Club member. For info call 320 -587 -8437. Sponsored By: t ) ) Hwy. 14 West 385 Ottawa Ave SE. 133 Zieske RD Hutchinson Courtland, MN. 56021 Hutchinson, MN. 55350 1- 888 - 354 -8634/ 507- 354 -8634 194 4th Ave NE 320 -587- 8437/320- 237 -5099 Email: ssmot,rsei- ewulmtelnet Hutchinson, Minnesota 55350 Email: rcleland0hutchtel.net 320 -587 -3080 wwwls[classhomeinsoecronllccom wwwsn orcrs com www.napaonline.com Proceeds benefit the National Breast Cancer Foundat-oi and the McLeod County Americar Cancer Society. t ) ) April 5, 2012 Dear City Official: The American Legion Post 96, Hutchinson Mn. Wishes to have permission for a gambling permit thru the American Legion Post 96 Located at 35 3`" AVE SE Hutchinson and with the Main Street Sports Bar. Since it is our intention to have Lawful Gaming at this establishment we need a Resolution of Approval to conduct lawful gaming at the Main Street Sports Bar in Hutchinson in order for American Legion Post 96 to secure a gaming permit from Minnesota State Gambling Control Board. Thanks in advance Samuel Flom Post 96 Gambling Manager 1(--() a Minnesota Lawful Gambling 3111 Page 1 of 2 LG214 Premises Permit Application Annual Fee$150 FOR BOARD USE ONLY -hw* s Req A ttac hm ent s to LG2 14 $ 1. If the premises is leased, attach a copy of your lease. Mail the application and required attachments to: Use LG215 Lease for Lawful Gambling Activity. Gambling Control Board 2. $150 annual premises permit fee, for each permit. 1711 West County Road B, Suite 300 South Make check payable to "State of Minnesota." Roseville, MN 55113 Questions? Call 651- 639 -4000 and ask for Licensing. Organization Information 1. Organization name i lr%� `�:'tv Lc ,rr -n` C: C F 1� License number 2. Chief executiveofhcer(CEO) �c�r1zE'�,�v� Daytimephone 5da S40 3. Gamblingmanager S c j rid r. �- Daytime phone 1C • -� - C Gambling Premises Information MM 4. Current name of site where gambling will be conducted Marm S'rgjf r . 54 7 nar_c la 5. List any previous names forth is location fi.Streetaddresswherepremisesi %located J( V Matma ST (Do not use a P.O. box number or mailing address) 7. City Township County Zip code O R M AC, t! r 7 S"3 sv 8. Does your organization own the building where the gambling will be conducted? WNo If no, attach LG215 Lease for Lawful Gambling Activity. es 17No Raffle only. No lease is required if only a raffle will be conducted. 9. Is any other organization conducting gambling at this site? Dyes [ENo ®Don't know 10. Has your organization previously conducted gambling atthis site? lives ©No Gambling Bank Account Information (must be in Minnesota) 11. Bank name Bank account number 12. Bank street address City State MN A %% Tetnporary and Permanent Off-site Storage Spaces (for gambling equipm and records related to this site - must be stored in Minnesota) 13. Address (Do not use a P.O. box number) City State MN LWA ss- `` Zip code Zip code Reset Form q l--) LG214 Premises Permit Application 3/11 Page 2of2 Acknowledgment by Local Unit of Government: Approval by Resolution CITY APPRO VAL COUNTY APPROVAL for a gambling premises for a gambling premises located within city limits located in a township City name County name Date a¢pmrted by city Date approved by county Resolution number if any Resolution number if any Signature of city personnel Signature of county personnel Title Date / / Title Date f / Acknowledgment and Oath 1. 1 hereby consent that local law enforcement officers, 5. 1 am the chief executive officer of the organization. the Board or its agents, and the commissioners of 6. 1 assume full responsibility for the fair and lawful operation of revenue or public safety and their agents may enter all activities to be conducted. and inspect the premises. 7. 1 will familiarize myself with the laws of Minnesota governing 2. The Board and its agents, and the commissioners lawful gambling and rules of the Board and agree, if licensed, of revenue and public safety and their agents are to abide by those laws and rules, including amendments to aufhormedtornspectthe bank records of the gambling them. account whenever necessary to fulfill requirements S. Any changes in application information will be submitted to of current gambling rules and law. the Board no later than 10 days after the change has taken 3. I have read this application and all information effect. submitted to the Board is true, accurate, and 9. 1 understand that failure to provide required information or complete. providing false or misleading information may result in the 4. All mquired Wormation bas been fully disclosed. denial oc revocation of the Hoarse. Signature of Chief Executive Officer (designee may not sign) Date Print name Ce r. c' �. G Y�. 0 ,J Reset Form Print form and have CEO sign Data privacy notice: The information requested Your organization's name and Private data about your organization are on this form (and any attachments) will be used address will be public available to: Board members. Board staff by the Gambling Control Board (Board) to information when received by whose work requires access to the informafon; determine your organization's qualifications to the Board. All other information Minnesota's Department of Public Safety; be involved in lawful gambling activities in provided will be private data Attorney General; Commissioners of Minnesota. Your organization has the right to about your organization until the Administration, Minnesota Management $ refuse to supply the information; however, if Board issues the permit. When Budget, and Revenue; Legislative Auditor. your organization refuses to supply this the Board issues the permit, all national and international gambling regulatory information, the Board may not be able to information provided will agencies; anyone pursuant to tour wde: other determ ine your organization's qualifications become public. Ifthe Board individuals and agencies specifically authorized and, as a consequence, may refuse to issue a does not issue a permit, all by state or federal law to have access to the permit. If your organization supplies the information provided remains information; individualsand agencies forwhich information requested, the Board will be able to private, with the exception of law or legal order authorizes a new use or process your organization's application. your organization's name and sharing of information after this notice was address which will remain public. given; and anyone with your written consent. I T his form will be made available in alternative format (i.e. large print, Braille) upon request J R55CKREG LOG22001VO Check # 170010 170011 170012 170013 170014 170015 170016 170017 170018 170019 170020 170021 170022 170023 170024 170025 170026 170027 170028 170029 170030 170031 170032 170033 170034 170035 170036 170037 170038 170039 170040 170041 170042 170043 170044 170045 170046 170047 Ck Date 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 Amount Vendor /Explanation 31.58 7 HI BUDGET MOTEL 758.46 ACE HARDWARE 100.00 ALEXANDRIA TECHNICAL COLLEGE 315.53 ALL IN ONE PROMOTIONS 134.17 AMERICAN FAMILY INS CO. 68.77 AMERIPRIDE SERVICES 32.89 ARAMARK UNIFORM SERVICE 234.38 ARCTIC GLACIER PREMIUM ICE INC 1,350.00 ASSESSCO ENVIRONMENTAL SERVICE 3,639.47 ATHLETIC METRO SUPPLY 900.00 ATOM 54.21 AUTO VALUE - GLENCOE 5,813.92 B & L UTILITY MAINTENANCE 2,188.43 BELLBOY CORP 1,306.96 BERNICK'S 165.00 BOULEY, ARIELLE 512.00 BROKING'S TRANSPORT INC. 1,537.08 BUNN CONSTRUCTION SERVICES LLC 471.83 BUSHMAN, RAQUEL 1,871.66 BUSINESSWARE SOLUTIONS 27,087.91 C & L DISTRIBUTING 788.30 CALIFORNIA CONTRACTORS SUPPLIE 252.00 CANNON RIVER WINERY 160.00 CARS ON PATROL SHOP LLC 1,151.39 CENTRAL HYDRAULICS 493.64 CENTRAL LANDSCAPE SUPPLY 499.00 CENTRAL MCGOWAN 5,541.49 CHEMISOLVCORP 60.00 CITY ENGINEERS ASSN OF MINNESO 97.12 COFFEE COMPANY 665.26 COMDATA CORPORATION 136.80 COUNTRYSIDE FLAGPOLE 81.96 CROW RIVER AUTO & TRUCK REPAIR 208.68 CROW RIVER GOLF CLUB 119.99 CZECH, RANDY 7,694.25 DAY DISTRIBUTING 4,295.00 DIGITAL ALLY, INC 2,318.10 OLT SOLUTIONS CITY OF HUTCHINSON Council Check Register Account Description LODGING TAX OPERATING SUPPLIES TRAVEL SCHOOL CONFERENCE OPERATING SUPPLIES ACCRUED LIFE INSURANCE CONTRACT REPAIR & MAINTENANCE SHOP MATERIALS COST OF MIX & SOFT DRINKS PROFESSIONAL SERVICES OPERATING SUPPLIES TRAVEL SCHOOL CONFERENCE EQUIPMENT PARTS CONTRACT REPAIR & MAINTENANCE COST OF SALES -WINE COST OF MIX & SOFT DRINKS RENTS -BLDGS OTHER FREIGHT CONTRACT REPAIR & MAINTENANCE FOOD PRODUCTS- CONCESSION CONTRACT REPAIR & MAINTENANCE COST OF SALES -BEER REPAIR & MAINTENANCE SUPPLIES COST OF SALES -WINE PROFESSIONAL SERVICES CENTRAL GARAGE REPAIR OPERATING SUPPLIES RECEIVED NOT VOUCHERED CHEMICALS & PRODUCTS DUES & SUBSCRIPTIONS OPERATING SUPPLIES FOOD PRODUCTS- CONCESSION EQUIPMENT PARTS AUTOMOTIVE REPAIR MEETINGS SAFETY SUPPLIES COST OF SALES -BEER SMALL TOOLS DATA PROC EQUIPMENT RENTAL Business Unit GENERAL FUND FIRE DEPT SHARED COST FIRE - ADMINISTRATION POLICE ADMINISTRATION PAYROLL FUND B/S LIQUOR OPERATIONS STREETS & ALLEYS LIQUOR OPERATIONS CHURCH - 10S 2nd Ave SE PARK ADMINISTRATION POLICE PATROL ADMINISTRATION STREETS & ALLEYS STREETS & ALLEYS LIQUOR OPERATIONS LIQUOR OPERATIONS EVENTS CENTER ADM. COMPOST MANUFACTURING RECREATION BLDG. & POOL CONCESSIONS POLICE ADMINISTRATION LIQUOR OPERATIONS STREETS & ALLEYS LIQUOR OPERATIONS POLICE PATROL ADMINISTRATION PARK ADMINISTRATION PUBLIC SITE B/S COMPOST FUND B/S WASTEWATER ADMINISTRATION CITY ENGINEER HCDC -EDA CONCESSIONS WATER ADM POLICE PATROL ADMINISTRATION LIQUOR OPERATIONS WASTEWATER ADMINISTRATION LIQUOR OPERATIONS POLICE PATROL ADMINISTRATION CITY ENGINEER 170048 170049 170050 170051 170052 170053 170054 170055 170056 170057 170058 170059 170060 170061 170062 170063 170064 170065 170066 170067 170068 170069 170070 170071 170072 170073 170074 170075 170076 170077 170078 170079 170080 170081 170082 170083 170084 170085 170086 170087 170088 170089 170090 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 6,430.40 DPC INDUSTRIES INC 2,050.00 DUANE BLOCK TRUCKING INC 29.91 DUNDEE 393.82 DYNA SYSTEMS 1,120.05 EATON CORPORATION 13.19 EBERT, PAT 106.60 ECONO FOODS 7,711.57 ELECTRIC PUMP 640.88 ELECTRO WATCHMAN 35.00 ERICKSON, TARA 50.00 FARIBAULT COUNTY COURT ADMIN 146.52 FARMER BROTHERS COFFEE 463.96 FASTENALCOMPANY 222.17 FINANCE & COMMERCE 928.00 FIRE SAFETY USA, INC 830.00 FIRST & LASTING IMPRESSIONS 424.00 FIRST CHOICE FOOD & BEVERAGE S 595.82 FISHER SCIENTIFIC 482.38 FRONTIER PRECISION INC 192.98 G & K SERVICES 1,736.32 GARTNER REFRIGERATION & MFG, I 450.00 GEB ELECTRICAL INC 255.00 GOVERNMENT TRAINING SERVICES 213.75 H &L MESABI 554.12 H.A.R.T. 24.50 HAMMOND, MICHELLE 42.22 HANSEN DEMOLITION LANDFILL 1,053.86 HANSEN TRUCK SERVICE 363.38 HD SUPPLY WATERWORKS LTD 1,827.56 HEDBERG AGGREGATES INC 1,653.60 HENNEPIN TECHNICAL COLLEGE 188.14 HENRY'S WATERWORKS INC 227.43 HILLYARD / HUTCHINSON 2,131.65 HIERPE CONTRACTING 398.52 HOSPITAL AUXILIARY THRIFT SHOP 410.74 HSBC BUSINESS SOLUTIONS 51.14 HUTCHINSON CO -OP 5,03529 HUTCHINSON CONVENTION & VISITO 100.00 HUTCHINSON DOWNTOWN ASSOC. 4,064.54 HUTCHINSON LEADER 170.00 HUTCHINSON MEDICAL CENTER 1,219.50 HUTCHINSON SENIOR ADVISORY BOA 267.89 HUTCHINSON WHOLESALE CHEMICALS & PRODUCTS FREIGHT MISCELLANEOUS REPAIR & MAINTENANCE SUPPLIES SMALL TOOLS TRAVEL SCHOOL CONFERENCE MEETINGS CONTRACT REPAIR & MAINTENANCE CONTRACT REPAIR & MAINTENANCE PARK FEES OTHER REVENUES OFFICE SUPPLIES RECEIVED NOT VOUCHERED PROFESSIONAL SERVICES SMALL TOOLS COST OF MIX & SOFT DRINKS OPERATING SUPPLIES OPERATING SUPPLIES DATA PROC EQUIPMENT RENTAL OPERATING SUPPLIES REPAIR & MAINTENANCE SUPPLIES BUILDING REPAIRS TRAVEL SCHOOL CONFERENCE EQUIPMENT PARTS ACCRUED DEFERRED COMP MISCELLANEOUS UTILITIES CENTRAL GARAGE REPAIR METERS & METER PARTS OPERATING SUPPLIES TRAVEL SCHOOL CONFERENCE REPAIR & MAINTENANCE SUPPLIES CLEANING SUPPLIES CONTRACT REPAIR & MAINTENANCE LOAN SMALL TOOLS CENTRAL GARAGE REPAIR LODGING TAX REIMBURSEMENT REFUNDS & REIMBURSEMENTS ADVERTISING PROFESSIONAL SERVICES OPERATING SUPPLIES EQUIPMENT PARTS WASTEWATER ADMINISTRATION COMPOST MANUFACTURING SENIOR CITIZENS CENTER STREETS & ALLEYS COMMUNICATIONS-ADMINISTRATION CITY ENGINEER LIQUOR OPERATIONS WASTEWATER ADMINISTRATION LIBRARY PARK ADMINISTRATION POLICE ADMINISTRATION LIQUOR OPERATIONS COMPOST FUND B/S LET #6 TH 15 Water Main Lining CITY FIRE LIQUOR OPERATIONS CITY HALL MAINTENANCE WASTEWATER ADMINISTRATION INFORMATION SERVICES ADMIN. COMPOST MANUFACTURING CIVIC ARENA POLICE BUILDING MAINTENANCE CITY ADMINISTRATOR - ADM STREETS & ALLEYS PAYROLL FUND B/S INVESTIGATION CEMETERY RURAL FIREFIGHTERS WATER ADM PUBLIC SITE B/5 FIRE - ADMINISTRATION WATER ADM WASTEWATER ADMINISTRATION WATER ADM Downtown Grant Program WASTEWATER ADMINISTRATION HATS OPERATIONS UNALLOCATED GENERAL HCDC -EDA LIQUOR OPERATIONS COMMUNICATIONS-ADMINISTRATION SENIOR CITIZENS CENTER STREETS & ALLEYS 170091 170092 170093 170094 170095 170096 170097 170098 170099 170100 170101 170102 170103 170104 170105 170106 170107 170108 170109 170110 170111 170112 170113 170114 170115 170116 170117 170118 170119 170120 170121 170122 170123 170124 170125 170126 170127 170128 170129 170130 170131 170132 170133 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 456.68 INTERSTATE BATTERY SYSTEM MINN 39.28 JAKE'S PIZZA 219.62 JEFF'S ELECTRIC 13,703.29 JOHNSON BROTHERS LIQUOR CO. 32.46 JOHNSON, DOUGLAS W 900.00 JUUL CONTRACTING CO 247.65 KLOSS, TOM 12,449.49 KRIS ENGINEERING 19.07 L &PSUPPLY CO 64.24 LAB SAFETY SUPPLY INC 2,320.38 LIFT RITE CONSTRUCTION SALES L 17.08 LITTLE CROW SHOOTING SPORTS 21,026.66 LOCHER BROTHERS INC 3,482.00 LTP ENTERPRISES 75.00 MACQUEEN EQUIP INC 50.00 MCA 115.89 MCKAY, KAREN 282.28 MCLEOD COOP POWER ASSN 250.00 MCLEOD COUNTY COURT ADMINISTRA 115.00 MCLEOD COUNTY HOLSTEIN ASSOC 1,645.00 MED COMPASS 469.52 MENARDS HUTCHINSON 230.84 METRO SALES 2,075.34 MIES, MIKE 100.00 MINNESOTA DEPT OF HEALTH 766.67 MINNESOTA ELEVATOR INC 62.50 MINNESOTA POLLUTION CONTROL AG 450.00 MINNESOTA POST BOARD 225.00 MINNESOTA VALLEY TESTING LAB 349.00 MMBA 272.52 MORGAN CREEK VINEYARDS 768.00 MOTION INDUSTRIES INC 200.00 MPCA 225.00 MWOA 23.85 NARTEC INC. 150.00 NATIONAL RECREATION & PARK ASS 448.00 NCPERS LIFE INS. 1,289.61 NORTH CENTRAL LABORATORIES 430.16 NORTH STAR DENTAL SERVICES 124.41 NORTHERN STATES SUPPLY INC 123.25 NORTHLAND CHEMICAL CORP 4,245.52 NU- TELECOM 262.05 O'REILLY AUTO PARTS EQUIPMENT PARTS OPERATING SUPPLIES CONTRACT REPAIR & MAINTENANCE COST OF SALES -WINE TRAVEL SCHOOL CONFERENCE CONTRACT REPAIR & MAINTENANCE TRAVEL SCHOOL CONFERENCE CENTRAL GARAGE REPAIR CENTRAL GARAGE REPAIR SAFETY SUPPLIES CENTRAL GARAGE REPAIR OPERATING SUPPLIES COST OF SALES -BEER CONTRACT REPAIR & MAINTENANCE TRAVEL SCHOOL CONFERENCE OPERATING SUPPLIES OFFICE SUPPLIES UTILITIES OTHER REVENUES ADVERTISING MISCELLANEOUS SMALL TOOLS OPERATING SUPPLIES ACCRUED GARNISHMENTS PERMITS CONTRACT REPAIR & MAINTENANCE OTHER CONTRACTUAL DUES & SUBSCRIPTIONS OTHER CONTRACTUAL TRAVEL SCHOOL CONFERENCE COST OF SALES -WINE RECEIVED NOT VOUCHERED TRAVEL SCHOOL CONFERENCE TRAVEL SCHOOL CONFERENCE OPERATING SUPPLIES DUES & SUBSCRIPTIONS ACCRUED LIFE INSURANCE OPERATING SUPPLIES PROFESSIONAL SERVICES EQUIPMENT PARTS REPAIR & MAINTENANCE SUPPLIES COMMUNICATIONS EQUIPMENT PARTS STREETS & ALLEYS HCDC -EDA PARK ADMINISTRATION LIQUOR OPERATIONS COMPOST MANUFACTURING PARK ADMINISTRATION INFORMATION SERVICES ADMIN. STREETS & ALLEYS PARK ADMINISTRATION HATS OPERATIONS STORM WATER ADMINISTRATION POLICE PATROL ADMINISTRATION LIQUOR OPERATIONS PUBLIC SITE B/S WASTEWATER ADMINISTRATION POLICE ADMINISTRATION PARK RECREATION ADMINISTRATION AIRPORT POLICE ADMINISTRATION LIQUOR OPERATIONS FIRE - ADMINISTRATION WASTEWATER ADMINISTRATION MOTOR VEHICLE - ADMINISTRATION PAYROLL FUND B/S WATER ADM LIBRARY CLOSED BOND FUNDS POLICE PATROL ADMINISTRATION WASTEWATER ADMINISTRATION LIQUOR OPERATIONS LIQUOR OPERATIONS COMPOST FUND B/S WASTEWATER ADMINISTRATION WASTEWATER ADMINISTRATION INVESTIGATION PARK RECREATION ADMINISTRATION PAYROLL FUND B/S WASTEWATER ADMINISTRATION WASTEWATER ADMINISTRATION STREETS & ALLEYS EVENTS CENTER ADM. POLICE ADMINISTRATION STREETS & ALLEYS V 170134 170135 170136 170137 170138 170139 170140 170141 170142 170143 170144 170145 170146 170147 170148 170149 170150 170151 170152 170153 170154 170155 170156 170157 170158 170159 170160 170161 170162 170163 170164 170165 170166 170167 170168 170169 170170 170171 170172 170173 170174 170175 170176 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 4/10/2012 183.46 OENOPHILIA 64.06 OFFICE DEPOT 115.57 OFFICE OF ENTERPRISE TECHNOLOG 354.23 OVERHEAD DOOR OF ST.CLOUD INC 150.00 PEDERSON, JASON 100.00 PENKE, JACKIE 55.00 PETTERSON, SANDRA 15,061.38 PHILLIPS WINE & SPIRITS 169.50 PIONEER 25.00 POSTMASTER 25.00 POSTMASTER 1,500.00 POSTMASTER 11.90 PRO AUTO & TRANSMISSION REPAIR 1,46739 PRO CARE SERVICES INC 267.26 PRO -BUILD 111.67 QUADE ELECTRIC 10,017.08 QUALITY WINE & SPIRITS CO. 151.00 R & R SPECIALTIES INC 1,294.85 R.J.L. TRANSFER 78.07 RBSCOTT EQUIPMENT 251.95 REFLECTIVE APPAREL FACTORY INC 6,815.21 REINER ENTERPRISES, INC 81.07 RELIABLE OFFICE SUPPLIES 250.00 RIDGEWATER COLLEGE 1,748.05 RUNNING'S SUPPLY 85.00 RUTLEDGE, LENNY 25.00 SAGE PUBLICATIONS 344.49 SAM'S CLUB 18,161.20 SCHMELING OIL CO 64.13 SCOTT'S WINDOW CLEANING SERVIC 16.65 SEBORA, MARC 12,984.01 SEH 291.12 SEPPELT, MILES 134.74 SHELLENBARGER, VIRGENE 53.36 SHOPKO 3,211.25 SIEMENS WATER TECHNOLOGIES COR 104.71 SIMONSON LUMBER CO 248.01 SORENSEN'S SALES & RENTALS 4,143.20 SOUTHERN WINE & SPIRITS OF MN 2,266.74 SPRINT 347.64 STAPLES ADVANTAGE 25.00 STATE OF MINNESOTA DEPT OF PUB 389.41 STEPP MFG CO INC COST OF MIX & SOFT DRINKS OFFICE SUPPLIES COMMUNICATIONS CONTRACT REPAIR & MAINTENANCE UNIFORMS & PERSONAL EQUIP DATA PROC EQUIPMENT RENTAL RECREATION ACTIVITY FEES COST OF SALES -WINE SIGNS & STRIPPING MATERIALS POSTAGE POSTAGE POSTAGE CENTRAL GARAGE REPAIR CONTRACT REPAIR & MAINTENANCE REPAIR & MAINTENANCE SUPPLIES REPAIR & MAINTENANCE SUPPLIES COST OF SALES - LIQUOR OPERATING SUPPLIES FREIGHT RECEIVED NOT VOUCHERED SAFETY SUPPLIES FREIGHT REPAIR & MAINTENANCE SUPPLIES TRAVEL SCHOOL CONFERENCE RECEIVED NOT VOUCHERED TRAVEL SCHOOL CONFERENCE DUES & SUBSCRIPTIONS FOOD PRODUCTS- CONCESSION EQUIPMENT PARTS CONTRACT REPAIR & MAINTENANCE TRAVEL SCHOOL CONFERENCE PROFESSIONAL SERVICES CAR ALLOWANCE - TRAVEL COST OF MIX & SOFT DRINKS OPERATING SUPPLIES REPAIR & MAINTENANCE SUPPLIES REPAIR & MAINTENANCE SUPPLIES EQUIPMENT PARTS COST OF SALES - LIQUOR COMMUNICATIONS OFFICE SUPPLIES LICENSES & TAXES CENTRAL GARAGE REPAIR LIQUOR OPERATIONS CEMETERY HATS OPERATIONS WATER ADM POLICE PATROL ADMINISTRATION INFORMATION SERVICES ADMIN. GIRLS FASTPITCH SOFTBALL LIQUOR OPERATIONS PARK ADMINISTRATION WATER ADM WASTEWATER ADMINISTRATION STORM WATER ADMINISTRATION FIRE - ADMINISTRATION HATS OPERATIONS PARK ADMINISTRATION RECREATION BLDG. & POOL LIQUOR OPERATIONS CIVIC ARENA LIQUOR OPERATIONS COMPOST FUND B/S STREETS & ALLEYS COMPOST MANUFACTURING CEMETERY FIRE - ADMINISTRATION COMPOST FUND B/S BUILDING INSPECTION CITY ENGINEER CONCESSIONS STREETS & ALLEYS LIQUOR OPERATIONS LEGAL STORM WATER ADMINISTRATION HCDC -EDA LIQUOR OPERATIONS CITY HALL MAINTENANCE WASTEWATER ADMINISTRATION PARK ADMINISTRATION CEMETERY LIQUOR OPERATIONS POLICE PATROL ADMINISTRATION INVESTIGATION WASTEWATER ADMINISTRATION STREETS & ALLEYS 170177 4/10/2012 - 454.48 STRATEGIC EQUIPMENT OPERATING SUPPLIES LIQUOR OPERATIONS 170178 4/10/2012 826.50 STURGES, MATT TRAVEL SCHOOL CONFERENCE FIRE - ADMINISTRATION 170179 4/10/2012 6,000.00 SUPERIOR HOME EXTERIORS HOUSING REHAB LOANS NE Neighborhood Rehab Project 170180 4/10/2012 1,250.00 TAILWIND TRANSPORT FREIGHT COMPOST MANUFACTURING 170181 4/10/2012 20.00 TAPS -LYLE SCHROEDER PROFESSIONAL SERVICES EVENTS CENTER ADM. 170182 4/10/2012 117.58 TEK MECHANICAL BUILDING REPAIRS POLICE BUILDING MAINTENANCE 170183 4/10/2012 77.97 TENNANT SALES & SERVICE CO REPAIR & MAINTENANCE SUPPLIES RECREATION BLDG. & POOL 170184 4/10/2012 51.46 TOTAL REGISTER SYSTEM OPERATING SUPPLIES LIQUOR OPERATIONS 170185 4/10/2012 15.00 TOWN & COUNTRY TIRE CENTRAL GARAGE REPAIR STREETS & ALLEYS 170186 4/10/2012 1,196.78 TRANSPORTATION SAFETY APPAREL SAFETY SUPPLIES STREETS & ALLEYS 170187 4/10/2012 452.77 TWO WAY COMMUNICATIONS INC RECEIVED NOT VOUCHERED COMPOST FUND B/S 170188 4/10/2012 408.80 UNIQUE PAVING MATERIALS STREET MAINT.MATERIALS STREETS & ALLEYS 170189 4/10/2012 190.00 UNIVERSITY OF MINNESOTA TRAVEL SCHOOL CONFERENCE STREETS & ALLEYS 170190 4/10/2012 190.00 UNIVERSITY OF MINNESOTA TRAVEL SCHOOL CONFERENCE STREETS & ALLEYS 170191 4/10/2012 190.00 UNIVERSITY OF MINNESOTA TRAVEL SCHOOL CONFERENCE STREETS & ALLEYS 170192 4/10/2012 1,659.96 USA BLUE BOOK EQUIPMENT PARTS WASTEWATER ADMINISTRATION 170193 4/10/2012 1,373.19 USPS - HASLER DUE FROM HRA GENERAL FUND 170194 4/10/2012 12,349.40 VIKING BEER COST OF SALES -BEER LIQUOR OPERATIONS 170195 4/10/2012 382.80 VIKING COCA COLA COST OF MIX & SOFT DRINKS LIQUOR OPERATIONS 170196 4/10/2012 2,000.00 VOELKEL, STEPHEN LOAN Downtown Grant Program 170197 4/10/2012 2,08830 WASTE MANAGEMENT OF WI -MN REFUSE - RECYCLING LIQUOR OPERATIONS 170198 4/10/2012 2,083.21 WEST CENTRAL STEEL INC OPERATING SUPPLIES PARK ADMINISTRATION 170199 4/10/2012 1,147.25 WINE MERCHANTS INC COST OF SALES -WINE LIQUOR OPERATIONS 170200 4/10/2012 60,456.74 WIRTZ BEVERAGE MINNESOTA COST OF SALES -WINE LIQUOR OPERATIONS 170201 4/10/2012 125.00 WREDC TRAVEL SCHOOL CONFERENCE HCDC -EDA 170202 4/10/2012 2,180.00 Z WINES USA LLC COST OF SALES -WINE LIQUOR OPERATIONS 170203 4/10/2012 495.00 HOLT TOUR & CHARTER OTHER CONTRACTUAL SENIOR CITIZENS CENTER Grand Total Payment Instrument Totals Check Total 370,272.49 Total Payments 370,272.49 PAYROLL ELECTRONIC FUNDS TRANSFERS $54,000.06 $11,027.51 $39,598.99 $1,898.97 PAYROLL DATE: 04/06/2012 Period Ending Date: 03/31/2012 IRS - Withholding Tax Account Federal Withholding Employee /Employer FICA Employee /Employer Medicare MN Department of Revenue State Withholding Tax Public Employee Retirement Association Employee /Employer PERA/DCP Contributions TASC Employee Flex Spending Deductions $33,345.49 TASC Employee Contributions to Heath Savings Account Employer Contribution to Health Savings Account $500.00 $1,440.00 $1,230.00 $701.88 $0.00 $143,742.90 MNDCP Employee Contributions - Deferred Comp ING Employee Contributions - Deferred Comp ICMA Retirement Trust Employee Contributions - Deferred Comp MN Child Support System Employee Deductions MSRS - Health Savings Plan Employee Deductions to Health Savings Plan Total Electronic Funds Transfer CkgoJ MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES TO: Mayor & City Council FROM: Chief Daniel HattenO DATE: March 27, 2012 RE: Consent Agenda — Liquor License Application and Investigation - Joseph Michael Mayland and Amanda Jean Mayland. A background check was conducted on Joseph and Amanda Mayland in reference to them obtaining a liquor license in the City of Hutchinson. Joseph and Amanda Mayland have purchased Main Street Sports Bar. Hutchinson Police Services requested that the McLeod County Sheriffs Department conduct this background investigation due to the fact that Amanda Mayland is employed by Hutchinson Police Services. According to documentation received from Sheriff Scott Rehmann, there were no items of concern in the Mayland background checks. It would be my recommendation to issue the liquor license Joseph and Amanda Mayland. /bim 2012 -01 -0004 gL� Melissa Starke From: Amanda Mayland [mandymayland @gmail.com] Sent: Monday, April 02, 2012 2:37 PM To: Melissa Starke Subject: Main Street Sports Bar Liquor License Patie Hi Melissa, Joe and I would like to add the patio to our Main Street Sports Bar Liquor License. The patio will be behind the bar portion of the business. There are drawings reflecting what we would like to do. Thank you for your help, Amanda Mayland 0 tP. - W i � U '° p I�1 n ^^ V LA a W U c _° 4" D W �, sF r U rJ W f° CJ � r 1 r e � r � u > n lsl j + E W CJ 6 L 1. m — d 1 N a- N " 0 N '7— .N.rfr OW I E I r 1 I II fi f 1 M r y .- - • 'A -. a ,p v .. r w e � re ' } u , u - L , L A& all n i { N A .•` rte° a ' F A F qr It u M } ML ■ t 1p _ I III O _mw In v LM 1 16 T _ �. _ 1 NO If r : or _ - All 1• _ r - a c- 1 _ fi -+ � I - a q6 :OF dw _ aim As Of -- _ AL Ju Wr IN pow � siv .� t All , Ik �S I 'r owl Or dp ml 90 1 -1w I M,7 � `�1a ! u - ON vim F - r g '' :+. y:: a '��'. -- • - 0 ';i ce s'- - '', "'� - '.� - -: 4L 9l -a.., Ld NOW r _ �. ■ - '� "' ■ s , _ 4 Or e r Ill Al Il MEW -166 q : 1 � � III � � � � � � � � ,. _� « �: ®: � �- � s, � , I I, �. _ I 16 CIO ® �. Ire p J - _ e {.. - M ... { .. ik ■ ar<' - 1 - o 1 - - ,. n - - - ■ ri 'r .:e _ - - - - A l s ° - - - - - ,� IN 96 t 10 - �- u,- W ;: -: - - °- - _rte - rte- - :u. _ V■" ..! I - - _ Ml ilt � ■ � � �- '` .� p, +� ,,.-- _ il � it w .. _. _ - _� 1 _ LIN TO P _ - AN ■ N * J116 a -' 9 ^r ■ 1, ■ I i mi 01 04 M4 Sul i - +� y {■ � "fp. - -WR 6 I. o 6. Ill L Pdo A . ll n = TO: Mayor & City Council FROM: Kent Exner, DPW /City Engineer RE: Public Hearing for TH 15 Retaining Wall Reconstruction (Letting No. 5/Project No. 12 -06) DATE: April 10, 2012 City staff has administered several meetings and site visits with many of the property owners adjacent to the proposed project referenced above. The project continues to be developed in coordination with MnDOT staff. At this time, City staff proposes that no special assessments for this project's improvements be administered. Following a brief project overview by City staff and potential public comments, staff will request that the City move forward with the final preparation of project plans/specifications and future advertisement for bids. The anticipated bid opening date is May 25, 2012 at 10:30 AM. We recommend that the attached Resolutions be approved. cc: Jeremy Carter, City Administrator <�tb) RESOLUTION NO. 13987 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING NO.51PROJECT NO. 12 -06 WHEREAS, a resolution of the City Council adopted the 13th day of March, 2012, fixed a date for a Council Hearing on the following improvements: Retaining wall structure along the westerly side of TH 15 (Main St) from 4th Ave S to 5th Ave S; structure reconstruction, traffic control revisions, and accessibility improvements by construction of grading, modular block, metal railing, concrete walk, curb and gutter, street lighting, bituminous/concrete pavements, landscaping, restoration and appurtenances. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is necessary, cost- effective, and feasible as detailed in the feasibility report. 2. Such improvement is hereby ordered as proposed in the resolution adopted the 13th day of March, 2012. 3. Such improvement has no relationship to the comprehensive municipal plan. 4. Kent Exner is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. 5. The City Council declares its official intent to reimburse itself for the costs of the improvement from the proceeds of tax exempt bonds. Adopted by the Council this 10th day of April 2012. Mayor: Steven W. Cook City Administrator: Jeremy J. Carter S(b) RESOLUTION NO. 13988 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO.51PROJECT NO. 12 -06 WHEREAS, the Director of Engineering /Public Works has prepared plans and specifications forthe following described improvement: Retaining wall structure along the westerly side of TH 15 (Main St) from 4th Ave S to 5th Ave S; structure reconstruction, traffic control revisions, and accessibility improvements by construction of grading, modular block, metal railing, concrete walk, curb and gutter, street lighting, bituminous /concrete pavements, landscaping, restoration and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The Director of Engineering /Public Works shall prepare and cause to be inserted in the official newspaper, the City of Hutchinson Web -Site and in Finance and Commerce, an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the Director of Engineering /Public Works until 10:30 am on Friday, May 25, 2012, at which time they will be publicly opened in the Council Chambers of the Hutchinson City Center by the City Administrator and Director of Engineering /Public Works, will then be tabulated, and the responsibility of the bidders will be considered by the Council at 6:00 pm on Tuesday, June 12, 2012 in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Director of Engineering /Public Works and accompanied by cash deposit, cashier's check, bid bond or certified check payable to the City of Hutchinson for 5 percent of the amount of such bid. Adopted by the Hutchinson City Council this 10th day of April 2012. Mayor: Steven W Cook City Administrator: Jeremy J. Carter X66) I, Hutchinson Economic Development Authority 2011 Annual Report Prepared by Miles R. Seppelt, EDA Director Joe Lang, EDA Assistant 9 LO-) Executive Summary 1 Governance -' Table 1- EDA Board of Directors 2 Table 2- EDA Finance Team; Internship Program 3 Activityr Reparr Business Retention & Expansion Program 3 Table 3- Busines Retention & Expansion Visits, 201L.. 3. ' <% Table 4 - Cumulative BR & E Visits, 2011 4 Job Creation ¢ Table 5 -Job Creation 2005 - 2011 5 Industrial Park Development S. Industrial Boulevard 5 infrastructure added to3- acre,lot,, Downtown Redevelopment Project: DEPOT MARKETPLACE 6 Property.Management, Small Business Development Center 7 Grant Writi ng p Table 6 - Grant Writing, 2006 - 2011 8 Professional Development Table 7 - Progress Towards CEcD Certification 8 Economic Development Marketing &Attraction Class , 3 Minnesota Angel Network 9 EDA Marketing, Initiative 9 Strategic Planning 10 Economic Development Loan Programs" 16 Economic Development Loan Fund 30 MIF Loan Fund , to Downtown Grant & Loan Programs 10 Sign & Awning Grant Program ,: Table 8 - Sign & Awning Grant Program, 2011 11 storefront Revitaliiailon Matchli rant Progralw � Table 9 - Revitalization Matching Grant Program, 2011 11 Commerical Rehabilitatiort Loam, Pro�am; Table 10- Commercial Rehabilitation Loan Program, 2011 12 :. HutchlnsorfDOwntownAssaciatk ?tt' .. ` .` 1�,'',.� Table 11- HDA Board of Directors, 2011 12 EDIT Ftnancea . Summary 13 SummaryofResultatM , iWorkkimlLGoate:' ; , 2012 Work Plan & G oals 16 Appendix A - Downtown Revolving Loan Fund Status Report, 2011 Appiodbt B- ECanoml6 .pstrekoliinentt*furgE'5ta" Report�,201 , Appendix C- MIF Loan Fund Status Report, 2011 Appendix E - Adopted EDA Budget, 2012 Appendbt F - EDA PStatements of Fiitanciai Ptssiti Tin, 2009 Za11 _ /_ \ Appendix G - Hutchinson EDA Land Holdings, 2011 l sue) EXECUTIVE SUMMARY In 2011 the national economy continued its slow rebound from the Great Recession. Here in Hutchinson economic development activity continued at a moderate pace, with emphasis being placed on maximizing the community's readiness for future economic development projects. Companies brought to Hutchinson by the EDA over the past several years continued to perform strongly, with Customer Elation in particular showing very strong employment growth. By the end of 2011 the company had in excess of 275 people on staff with an annual payroll of more than of $4.2 million. Other highlights for the year include the following: • Small Business Development Center (SBDC) reestablished in Hutchinson • Completed 15 Business Retention& Expansion (BR &E) visits • Obtained "shovel- ready" site certification for new industrial park • Obtained $1,000 grant for intern salary from Minnesota Economic Development Foundation • Obtained $250,000 grant from Business Development Public Infrastructure (BDPI) grant program for reconstruction of Industrial Blvd. & improvements to new industrial park • Industrial Blvd. reconstructed • Infrastructure added to 3.3 acre industrial park lot & industrial park construction completed with 2 nd lift of bituminous paving • Joined Minnesota Angel Network • Launched EDA marketing initiative • Initiated a strategic planning process for economic development in the city • Continued support for downtown Hutchinson by providing: 0 9 Sign & Awning grants totaling $13,379.94 0 3 Storefront Revitalization Matching grants totaling $7,730 0 4 Downtown Commercial Rehabilitation loans totaling $291,279 • Closed out $250,000 BDPI grant for Industrial Blvd. / Industrial park GOVERNANCE A seven - member board of directors governs the Hutchinson Economic Development Authority. Long- time City Council member Jim Haugen retired at the end of 2010 with the completion of his City Council term. He served a total of 13 years on the EDA Board. Replacing him as city council liaison was Mary Christensen. EDA Board membership is detailed in Table 1, below: Table 1— EDA Board of Directors Tim Ulrich President 14 Citizens Bank Mike McGraw vice-pm ident State FarrrhisuraNrc > .. Steve Jansick Treasurer 7 Wells Fargo Bank Ivfary nsee ' "" . _ '.,CICyt unci ltais 1 City "iw,W d: Chad Czmowski City Council liaison 4 City Council Daron Vanderheiden Member ISO 423 All financial matters of the EDA are handled by the EDA Finance Team. The EDA's annual budget, all grant awards, downtown loans and business assistance loans are all reviewed by the Finance Team prior to consideration by the EDA Board. At the close of 2011 Don Walser, long time member of the EDA Board and Finance Team, retired after serving a combined 14 years on those bodies. His wisdom and experience, not to mention his historical knowledge of the community, will be sorely missed. Nathan Matti, a business banker from MidCountry Bank was appointed to the Finance Team in October. Two members of the Finance Team are members of the EDA Board of Directors, and serve as a liaison between the two groups. Table 2, below, details EDA Finance Team membership. Table 2 — EDA Finance Team Jim Young Chair James Young & Associates Mike Cannon Member Citizens Bank An FIan50rY i1�@rrllJ�h ur »� k �c µ vF w ` '` Keith Fischer Member Wells Fargo Bank Gus Wurdell Member Hutchinson Mall Nath�Ml Tim Ulrich EDA Board Liaison Citizens Bank St�VtJ�nsltl� v , %t a �W�.uuei!uuA�H,S ��Oi4rI'�iv.s'E * .sY:r u � < a.+ . (0) INTERNSHIP PROGRAM Two SCSU students interned for the EDA over the course of 2011. Colin Heintzman served from January to May and Seth Kaufman interned from late May until the end of the year. EDA interns enjoy a great deal of responsibility — being in charge of the EDA's downtown revolving loan fund, two downtown grant programs, the Farmer's Market, the popcorn wagon, the EDA website, providing staff assistance to the Hutchinson Downtown Association, and assisting the EDA Director with Business Retention visits, business recruitment, research, development of a business incubation program, and many other tasks. Due to the wide range of practical experience provided, the internship is highly prized by students and very well regarded by the Community Development Program at St. Cloud State University. ACTIVITY REPORT Business Retention & Expansion Program (BR &E) The EDA continues to put great emphasis on taking care of existing Hutchinson companies, as they are the primary source of new job creation in the community. Table 3 (below) summarizes the EDA's Business Retention & Expansion visits for 2011 while Table 4 (following page) shows cumulative BR &E visits since 2002. Table 3 — Business Retention & Expansion Visits, 2011 1 Impressions, mo. Paul Nordin 1/13/2011 68- Steady; s ng ft TF ' ✓ f t t. 5+.{ ,+ m0, . s 3. Hutch Iron & Metal Jay Freedland 4/5/2011 12. American Energy Systems Mice Heather Hutchinson COOP Mike Conner 8/18/2011 15. 10/21/2011 25/25 Crop yleWa olf. NuCrane Mfg Tom Daggett Pride Solutions Justin Eggert 13 pe'ee 3 M - Mike RettenRh t �i' ^_...�as�>w "'e � 'pfd x ,•.., ;n 1S G R Kreatlons Glen Kadelbach 127/2011 18 12/8201/ 20 busy.. 12/182011 1500. Going strong. 1228/2011 1: Potentially looking to sell 3 q 19-j Seth Kaufman Table 4 — Cumulative 2002-2011 1 3-D CNC X X X X X 15 GR Daniels Trucking X X 16zi? GR"K»adarw / htlKk�tlaxs " - 17 Haugen Furniture Co., Inc X X X X 19 Hutch COOP 1 Cenex X X X X X X 2t,Hutchlrot- &Motel, .. 7 7[ .., „_, ». >Lr: lL, vr•'76r...a,x. 7F 3 Inc. A � g � lE.. X X 7*11 Hutchinson TedYnalogylitc.(HTIY-�4 X X :. X � l exq,. 2�N '` J MtchtnNq ;: . .. = 5 Applied Kinetics '.�F-1�./�.�y,{,{'� s { {>•, r ,£H a A X �F X e *7a , 7 Baklund Tool & Design X 3 a Pm. River Pdnhnn X X X 11 13 Econo Foods X X X 15 GR Daniels Trucking X X 16zi? GR"K»adarw / htlKk�tlaxs " - 17 Haugen Furniture Co., Inc X X X X 19 Hutch COOP 1 Cenex X X X X X X 2t,Hutchlrot- &Motel, .. 7 7[ .., „_, ». >Lr: lL, vr•'76r...a,x. 7F 21 Hutchinson Leader Newspaper X X lE.. 23 Hutchinson Shopping Mall X X X 7*11 Hutchinson TedYnalogylitc.(HTIY-�4 X X :. X 25 Impressions Incorporated X X X X X X =�K 4 :s' 2�N '` J MtchtnNq ;: . .. = 27 Lynn Card Company X X X X X '.�F-1�./�.�y,{,{'� s { {>•, r ,£H a A �F 33 Phoenix Solutions - X Plastic Soeo. X X X 37 Rath Racing X a:.. x ;+r , ` . s3. °A ^' sr." u, 8 4 * " # w rtK, x r= �p5. ;. •r"". A €:+��.:. XF.....3� Abu "a Yi �.ra, W.... 39 SHOPKO � X �#x X 4O ;' Shpt PrGWn91o, s ` t ex „z. S': zd � i t r X 4 fi n 4 'a 41 Ste X X X X X 424 &r .s - «„Eti' v=.. k% .4� eS.B.',M 1 �Ik47 `$'r. 43 TC Tool Engineering X .#.. .a'L`.'� Yw WTa` S' s.` f�T`. n..9r+"fa,n.W,.t�'�"dr.1T.t;4k: 45. WAL - MART X 46+=' W** . x l ° n WS-W13 g r a . tr; �.;, 3y�, ✓,r; s - rr.;73A' '. i?, ur,. +[ ^Fkr" ?f.. TOTAL VISITS 1 15 9 14 14 17 17 19 17 15' 4 9 6) Job Creation By the end of 2011, four business development projects in which the EDA had significant involvement had resulted in 334 jobs being created with a total annual payroll in excess of $6.3 million. Details for each of these projects are summarized in Table 5, below. Table 5 - Job Creation, 2005 - 2011 2005 Ashwill Industries 1 $16.83 / hr 40 $35,000 2pD7r WarrlorMflt` 4 fk "'';2168EF f.. 40- $$39TR 2008 Customer Elation, Inc. 275 $10.00 / hr 30 $4,290,000 N "uCrane Mfkr • ,' F 1& " '.' 517.05 hr ' ` .. 40 ,t '; 5638.34 TOTAL 334 Industrial Park Development Industrial Blvd. Serving as the western gateway of the City's new industrial park, Industrial Boulevard had essentially disintegrated by 2010. Working with the City, the Hutchinson EDA was able to secure a $250,000 grant from the State of Minnesota to aid in the reconstruction of this vital arterial serving the industrial park. Starting just after the 4` of July holiday and wrapping up in early September, 1,500 feet of Industrial Boulevard was partially reconstructed. Work included sub -grade correction, aggregate base, installation of new city water and sanitary sewer lines, drain tile installation and bituminous paving. The completed project benefits two companies located along Industrial Boulevard (Pride Solutions & Impressions, Inc.) and significantly enhances the western gateway to the new industrial park. Infrastructure added to 3 acre lot When Energy Park was initially constructed in 2009 -2010, utility services to a 3.09 acre lot in the southwest corner of the new industrial park were omitted because the city was in negotiations to sell the lot to an adjoining property owner. City utilities therefore were deemed unnecessary. Unfortunately the deal fell through, leaving the city with a lot un -served by city utilities in the new industrial park. The development potential of the lot was severely diminished as a result. To remedy the situation, 6" water and 8" sanitary sewer lines were extended to the lot as part of the Industrial Boulevard reconstruction project (see above). Funding for the project came from the grant the EDA obtained for the Industrial Blvd project. l(0) Downtown Redevelopment project: DEPOT MARKETPLACE Partnering with the City of Hutchinson and the McLeod C'oun Rail ty the Hutchinson FDA i n 2011 bec!an I aymf,a the groundwork for a p roject to %Eff redevelop the city block currently occupied by tine old Great Northern Railroad Depot. Goals of the project are three-fold. p rese r►�e t Depot bu provide a Permanent home tv the downtown Farrne�s Market,, and din the fut r) u, e estanlish a trail head f the Luce Lin, and D foicyel trails. The project. has three main elements: stabilizing & relocating the existing De pot a AM building, adding public parking and constructin a Farmer's Market pavilion.,. IF pwWvd P�ark;fts 3n % tai icy �apot M arkatpiaCs: A vision !or the future WA , 46W Green, Space r Ll-.qifk A ■ Grawl,Amen 05 1 K_*WJ1 (F U tu re paw d I � �I N F*1110%re i ft OP. f) ®r 4 1 P 1 0 6 t U � F 6 Ai % O F K 18r Pavi Ili, oil 'Ito sh4k GrLei ;1j at kh w I it h ear- 11 i s The 1887 Depot Builldln.g in re Site plan for the Depot Marketplace, poor shape. The structure. was,, built without footings foundations reSU'llt 11 M on -f- or in in sipm icant settling and frost heaving. As a result, the A increasingl 1� u nstable. To staiailize building droops on both ends and is becomin preserve the and building a foundatioin is needed. in addition, the structure needs. to be mov&d and real to an east- west orientation (parallel to Washington Aven So ue) efficient USe can be made of the site9,. I I V 0 9 an � Consequent'i�-y., the first P p r o j ect rtion of the wi 11 be to P t the buildin d ut t on a new it f .orion o it he interior m p r�� id e u p u b 191F C fo undati on if fundin n is available, a P be renovated t o JAL The second part the project will be the construction of a 2(3 -stall par lot, with curb & gutter, on the west side of the Depot block next to Adams Street-, A sizable green spate will separate the parking lot franc the street and will feature a small rain garden on the north end. The third pro element will be construction of a Farmer's Marfcet Pavilion. This structure will be a 7.50' long, 18' wide open air facility. A 20 ' Wide sidewalk will be added �beneath the structure to provide a g oad surface fnrvendors an customers. 411 P be Landscaping of the site will, be fairly SIM le to with: ordinar grass will cover most of the site with possi some prairie grasses in certain areas The pa -w i'l I fe atu re a "truss-& I ess" 0 a i ns i de. design, giving *It. a very omy feel Vily I on sIgn] pmsenm a) I ey for s6meWfla 1011, Co. The project is contingent upon completing Phase I and Phase II environmental reviews of the site and the development of a "response action plan" If those studies show that the project can be completed with a minimum of environmental remediation, construction could begin by mid -May 2012 and be completed by mid - summer. Property Management The EDA continued to lease out the 77.37 -acre Stritesky Property as crop land in 2011. A competitive bidding process resulted in a high bid of $330 per acre, providing rental revenue of $25,532.10 for the year. Property taxes for the year totaled $4,804 and a small amount of tiling work was done to improve drainage on the property. Cost for the tiling work totaled $1,716. The EDA also purchased back a 10.5 acre lot that had been previously sold to Warrior Mfg. The company decided that expanding their facility eastwards would work better in the long run, and so decided to purchase a 3.18 acre lot on the east side of their existing lot. The EDA purchased the 10.5 acre lot north of Warrior Mfg. for $19,712 per acre and sold the 3.18 acre lot to Warrior for $40,000 per acre. The transaction gave the EDA 53.64 acres of land that is available for immediate development. Small Business Development Center In 2010 the Hutchinson EDA obtained a grant from the Minnesota Department of Employment and Economic Development (DEED) to establish a sub - center of the Small Business Development Center in Hutchinson. The City contracted with the Marshall Small Business Development Center (SBDC) to provide microenterprise assistance — and they maintained office hours from 10 AM to 3 PM on the 2nd & 4th Wednesdays of each month, with additional time available by appointment. Over the course of 2011, a total of 130.5 hours of SBDC assistance was provided to 24 clients. These figures were considerably below what was initially projected. Grant Writing For 2011 the Hutchinson EDA was able to win two grants totaling $251,000. In the spring of the year the EDA applied for and won a $250,000 grant from the Minnesota Department of Employment & Economic Development to help with the reconstruction of Industrial Blvd. and the addition of water and sanitary sewer services to a 3.09 acre lot in the new industrial park. In addition, the EDA was able to obtain a $1,000 grant from the Minnesota Economic Development Foundation to help defray a portion of the EDA intern's salary. EDA grant writing activity from 2006 to 2011 is summarized in Table 6, on the following page. 7 q lam) Table 6 — Grant Writing, 2006 — 2011 2006 2 $345,000 Pet clinic demo, Warrior MIF 2002 .. ; 1 $500,OS>tt Customer Elation Mir*', ,. 2008 0 $0 2006r "' 4 $T,701,ic ' . Industrial park (2); NuC%arte Milt; t ►teat ` 2010 1 $37,500 SBDC 2011 °, " 2'. $251;IX>(}= . m iridtistriaf parl@, Intein� 10 $2,834,500 Professional Development As part of the overall effort to be continuously improving all aspects of the city's economic development program, EDA staff is working towards completing a professional development program that will result in being designated as a Certified Economic Developer (CEcD) by the International Economic Development Council (IEDC). Individuals designated by the IEDC as Certified Economic Developers are acknowledged as having achieved the pinnacle of excellence in the economic development field. The CEcD is the highest professional designation in the economic development profession. Having CEcD designated staff will provide Hutchinson with yet another competitive advantage for its economic development program. Table 7, below, depicts the progress of EDA staff towards becoming IEDC certified. Experience Core course Core course Elective Table 7 —Staff Progress towards CEcD Certification Course Status Four vears experience in profession Done Economic Development Credit Analysis Real Estate Development & Reuse Entrepreneurial & Small Business Development Strategies Done 13 yeas 2000 fe `,a 2bfd 2012 2012 8 Economic Development Marketing & Attraction Class Staff completed the IEDC's "Economic Development Marketing and Attraction" class during 2011 to assist the EDA in developing and implementing a high- impact marketing and attraction plan. Topics included site selection fundamentals, developing a community marketing plan & brand, engaging social media and website design to target new markets and benchmarking, evaluating and monitoring the marketing plan. The knowledge gained will help the Hutchinson EDA implement a state -of- the -art marketing campaign that will raise the community's visibility among businesses looking to expand. Minnesota Angel Network In August the EDA joined the Minnesota Angel Network (MNAN) as a new strategy to bring businesses to Hutchinson. Funding for this initiative was provided through a partnership between the EDA and the City of Hutchinson. MNAN is a non - profit organization that helps beginning and early stage companies become certified as "investment ready' by providing extensive coaching and training for entrepreneurs. Once a company has been certified by MNAN, the organization serves as a connection point for the company and accredited investors. Hutchinson, along with MNAN member cities Willmar, Fergus Falls and Owatonna have been designated as "regional intake centers" — serving as a point of entry for companies into the MNAN system. As an intake center for MNAN, Hutchinson will serve as a first point of contact for new companies, guide companies through the MNAN process, host advisory sessions for the companies with local service providers (legal, financial, marketing, etc.); potentially host investor meetings, and identify / communicate key advantages and attractions for companies to locate in the city. Once MNAN is fully operational, it is expected that 50 -60 companies per year will go through the process, with six to eight coming through the Hutchinson intake center. Approximately half of all MNAN companies will be "location neutral," meaning that they will be open to relocating to Hutchinson. It is hoped that participation in MNAN will result in a steady stream of new company prospects for the city, and ultimately new job creation for the community. EDA Marketing Initiative In September the EDA approved the development of a comprehensive marketing program to promote economic development in Hutchinson. The goal of the marketing campaign is to significantly increase Hutchinson's visibility to Minnesota companies that are looking to expand. Elements of the campaign include development of a new economic development logo and brand for the city, development of a new economic development website designed to complement the existing EDA site, utilizing "social media" such as Facebook Linkedln, Twitter, etc. to increase Hutchinson's visibility on the internet, and developing a new brochure and other marketing materials. 9 q �_) The target of the campaign is existing Minnesota' businesses that are looking to expand by adding a new location. Development of the plan was underway in earnest by year end and will continue into the first part of 2012. The new marketing initiative should be ready for launch by the second quarter of the year. Strategic Planning In an effort to establish an economic development "roadmap" for the community, the Hutchinson EDA embarked on a detailed strategic planning exercise at the close of the year. In addition to identifying strengths and weaknesses of the local economy and evaluating our economic development efforts, the plan seeks to establish a set of specific, quantifiable and time -bound goals and objectives for economic development. These goals, and the strategies identified to achieve them, will become the EDA's standing work -plan for the next decade. When completed, results of the EDA's strategic planning exercise will be folded into the City's Comprehensive Plan update. Economic Development Loan Programs Economic Development Loan Fund In the EDA's Economic Development Loan Fund, assets declined to $918,016 from the previous year's $929,046. This was due to the EDA joining the Minnesota Angel Network (MNAN), which cost $12,500 for 2011 and was paid for through this fund. The cash balance of the fund climbed by just more than 25% to $505,736 as loans were repaid. All four loans in the fund were performing as required. MIF Loan Fund The EDA's Minnesota Investment Loan Fund saw its total assets grow to $518,904 — up from a 2010 figure of $508,877 — a gain of 1.97 %. Cash on hand at the close of the year totaled $106,669 and the one loan in the fund's portfolio was performing as required. At some point in the future, possibly during 2012, this loan will be "de- federalized" and all assets will be transferred to the EDA's Economic Development Loan Fund. Downtown Grant & Loan Programs The Hutchinson EDA continued its strong support of downtown by providing a total of 12 grants and 4 low interest loans to businesses and building owners in the downtown district. A total of $21,099 of grants and $291,279 of low interest loans were provided over the course of the year. 10 q L) I Sin & Awning Grant Program Nine Sign & Awning Grants were awarded in 2011 totaling $13,379.94. The program provides up to $2,000 to applicants wishing to replace or upgrade their signage or awnings. Table 8, below, provides details. Table 8 — Sign & Awning Grant Program, 2011 1/26/2011 Lux $2,000 4/27/2011 Marcus Max $2,000 5 F 9/28/2011 Alsara Properties LLC $2,000 i✓? mw ?u��? �{ ��Z .� +����'a. ..v e "o-w�' i,3�..v,fi3 _a`.x.�fiw..��.c� ","Mjw „ r 11/23/2011 Robert McCarthy $1,559.19 12/28/2011 Quast Storefront Revitalization Matching Grant Program The EDA's Storefront Revitalization Matching Grant Program made three awards over the course of the year, totaling $7,730. The economic impact of the program is doubled to $15,460 because it requires a dollar- for - dollar match from the grant applicant. Up to $5,000 is available for building owners wishing to upgrade the "curb appeal" of their downtown properties. Table 9, below, details program activity. Table 9 — Storefront Revitalization Matching Grant Program, 2011 Alsara Properties LLC $2,570. 10/26/2011 Robert Schlueter may/ $2,005 Commercial Rehabilitation Loan Program Total assets in the EDA's Downtown Loan Fund grew by about 1.3% to a level of $1,249,752. Available cash in the fund grew from $388,052 to $525,678 over the course of the year as downtown loans were repaid. All downtown loans performed as required. 11 (02) For 2011 the EDA's Commercial Rehabilitation Loan program provided four low interest loans totaling $291,279 for downtown property owners making upgrades to their buildings. The program provides very low interest loans to property owners who desire to make more substantial improvements to their downtown buildings. Loan terms can be for 10 years at 2% less than the Prime interest rate or for 15 years at Prime. For 2011 that translated into loans at either 1.25% or 3.25% respectively. Loan activity for the year is listed in Table 10, below. Table 10 — Commercial Rehabilitation Loan Program, 2011 8/24/2011 Skip Quade $13,792 �� V1� 3.ti.�.�Ut 4i .. . e.. n1. m.WA.atA.kw4 1. .v�h An +Lr.. l . «Y 11/23/2011 Dr. David Mach $130,000 TOTAL $291,279 Hutchinson Downtown Association The Hutchinson EDA continued to provide staff support for the Hutchinson Downtown Association in 2011. Comprised of 33 members, the Hutchinson Downtown Association (HDA) seeks to maintain and enhance the vitality of downtown Hutchinson. To that end, the HDA sponsors the downtown Farmer's Market each summer as well as "Picnic in the Park," the Library Square Popcorn Wagon and "Main Street Christmas." The 2011 Board of Directors for the HDA is shown in Table 11, below. Table 11— Hutchinson Downtown Association Board of Directors, 2011 Mike Cannon President Citizen's Bank &Trust 2012 JG 1 � telX Tina McMillan Director Hutchinson Leader 2010 �j F MN x ry C vv yn« wr c T �:,# *h' 'y. • y GG3 ��M� x . .I Matt Pulkerbek Director Hometown Realty 2011 K}�°eWendln tr =p,bttectoe .¢ .` ..W *ndNnlf� k' w George Quast Liaison Historic Hutchinson open. ^. �� the ,. ei,�' �.:' °�,� �,��,'S G s�.ex`r?saF'�t14+k+ •` `M�? #.s��ki�x- .+:%"«v .�- - Chad Czmowski Liaison City Council/ Outdoor Motion open 12 EDA FINANCES 2011 was a good year for the Hutchinson EDA financially. The EDA's operations budget ended the year with $152,917 cash on hand — nearly equal to a full year's operating budget. This was up from the 2010 year -end amount of $136,462; an increase of $16,456 (12 %). For the year the EDA had total revenues of $183,902, significantly over (13.9 %) the budgeted amount of $161,435. This is attributable to rental income of $24,212 from the Stritesky property that was not included in the 2011 budget. At the time the budget was adopted, there was a possibility that the Stritesky Property might be sold, so it was deemed prudent to not include any potential revenue it might generate. Total expenditures for the year were $164,843, 4.8% below the budgeted amount of $173,141. SUMMARY Compared to years past, 2011 was a more modest year for economic development activity in Hutchinson as the effects of the Great Recession continued to be felt locally. The Hutchinson EDA took the opportunity complete several projects that will set the stage for local economic growth as the national economy rebounds. Obtaining "shovel- ready" site certification for the new industrial park will put Hutchinson in a very competitive position vis -6 -vis other cities when it comes to attracting business expansion projects. In addition, the reconstruction of Industrial Blvd. and addition of infrastructure to a small lot in the industrial park puts Hutchinson at peak readiness for business attraction. Significant progress was also made in the area of new business development with the addition of a Small Business Development Center to the community, along with Hutchinson joining the Minnesota Angel Network (MNAN) and being designated as an "intake center" for that organization. Operationally, the Hutchinson EDA continues to be very efficiently run, with revenues exceeding the budgeted amount and expenditures being lower than budgeted for the year. At year end, the EDA had nearly a year's worth of operating funds in reserve. With its membership in the MNAN, completion of the new industrial park, redevelopment of the Depot site and the launching of a new marketing campaign, 2012 promises to be an exciting year for economic development in Hutchinson) 13 9/-) PROJECT / GOAL STATUS 1 BUSINESS RENTENTIQN & EXPANSION A Conduct 15 RR & E vismi ts, as ma ny as possible i n co nj'u nato n with the f Co Chamber 1/ i A Prarngte new development on former Cenex site. IN PRDGRE55 Adaocate p ay i n g of Les Kauba Parkwa / Lin d Street CONTINUING B Continue developrnen# of powntown Gateway IN PROGRESS C Continue support DQwnto of Hutchinson i 3 INDUSTRIAL PARK & BUSINESS RECRIJ[TRAEN7 A Make 6ia- science and renewable energy projects a deaelopment IIV PROGRESS Ir pr,lo rity site park- B Finalize shovel re,,a,d,y certification for DONE C Recruit at least 1 new cQmpany f id or nustrial park. MINil� I cont Mc leo d Co unt y D Com economic development pro ON HOLD 4 MARKETING & P U BLI C R A Evaluate the need for new marketing materials. DONE 8 Develop com marketing materials for Cornerstone Commons. C Continue public relations activities l Regu -IIIIIIIIIIIII.A.& appearances L-J-- dT on K " Community Affa p rogram D IE Monthl column in "Crow G Business agazine ��DONE Spea ki n g e nga - e m P- n t,; t n se ry i ce s c I u bs etc,. - as invited 9 DONE Regu up ates to EDA website DONE 5 GEN ERAL A Obtain $1CO3000 in grants (various uses Pursue developm 13 f C o unty :) C Do everything l to fill vacant "big box" buildings. -15 I L PROJECT / GOAL 1 BUSINESS RENTENTION & EXPANSION Conduct 15 BR & E visits, as many as possible in conjunction with the A Chamber of Commerce. 2 DOWNTOWN A Promote new development on former Cenex site. B Advocate paving of Les Kouba Parkway / Lind Street C Continue development of Downtown Gateway D Continue support of Hutchinson Downtown Association 3 INDUSTRIAL PARK & BUSINESS RECRUITMENT A Make Bio- science & renewable energy projects a development priority B Recruit at least 1 new company for industrial park. 4 MARKETING & PUBLIC RELATIONS A Complete Marketing Plan & Implement B Continue public relations activities. Regular appearances on KDUZ "Community Affairs" program Monthly column in "Crow River Business" Magazine Speaking engagements to services clubs, etc. - as invited Regular updates to EDA website 5 GENERAL A Obtain $100,000 in grants (various uses) B Pursue development of McLeod County EDA. C Do everything feasable to fill vacant "big box" buildings. D Complete EDA Strategic Plan 16 IL1 APPENDIX A Downtown Revolving Loan Fund 2011 Status Report 9 (9) r Outstanding Balance as of Loan Borrower Originated Loan Amount Term Rate Monthly Pymt. 12/31/11 Maturity 1 A 511992 $7,310.00 20 0.00% $30.46 $487.83 512013 2 B 2/10/1993 $25,637.10 20 0.00% $106.82 $2,457.16 11/10/2013 3 C 6/1/1993 $3,749.00 20 0.00% $15.62 $274.69 6/1/2013 4 D 1/1/1994 $1,610.75 20 0.00% $6.71 $146.45 1/1/2014 5 E 4/1/2002 $27,494.00 10 2.00% $252.98 $2,194.17 9/1/2012 6 F 1/1/2003 $3,000.00 10 2.00% $27.60 $354.35 1/1/2013 7 6 5/8/2003 $65,000.00 10 2.00% $598.09 $10,559.99 7/1/2013 8 H 1/1/2004 $130,000.00 10 2.00% $1,196.17 $96,849.31 5/1/2014 9 1 4/1/2004 $11,055.52 10 2.00% $157.56 $1,613.06 5/1/2014 10 J 9/10/2004 $130,000.00 10 2.00% $1,196.17 $38,384.11 9/1/2014 11 K 12/1/2004 $65,000.00 15 4.50% $497.25 $40,067.74 1/1/2020 12 L 8/1/2008 $130,000.00 10 3.25% $1,270.35 $90,034.87 6/1/2018 13 M 8/1/2008 $46,703.00 10 3.00% $450.97 $32,724.50 8/1/2018 14 N 3/27/2009 $8,300.00 15 3.25% $58.32 $7,176.10 3/1/2024 15 O 5/23/2009 $118,581.69 15 3.25% $933.62 $105,721.57 3/23/2022 16 P 10/1/2009 $9,226.09 30 1.25% $81.83 $7,329.34 1/1/2020 17 Q 4/1/2010 $14,857.00 10 1.25% $135.00 $12,308.15 3/1/2020 18 R 6/1/2010 $35,000.00 10 1.25% $310.43 $29,634.10 6/1/2020 19 S 12/1/2010 $17,370.00 10 1.25% $154.06 $15,543.26 12/1/2020 20 T 12/1/2011 $17,487.00 10 1.25% $155.10 $17,487.00 12/1/2021 21 U 12/1/2011 $10,964.00 10 1.25% $97.24 $10,964.00 12/1/2021 r APPENDIX B Economic Development Loan Fund 2011 Status Report q L) Outstanding Original Loan Monthly Balance as of Loan Borrower Originated Amoun Term Rate Pymt 12/3 M a t urity 1 A 8/2812007 $50,000 7 4.00% $680 $21,541 8/27/2014 2 B 1/1512009 $30,000 6 8.00% $526 $16,580 1/14/2015 3 A2 8/28/2007 $200,000 7 2.50% $2,600 $79,818 8/27/2014 4 C 8/12008 $500,000 7 0.00% $5,952 $261,880 7/31/2015 TOTALS 5780.000 S9.758.38 5379.819 APPENDIX C MIF Loan Fund 2011 Status Report q Cam) Original Outstanding Loan Monthly Balance as of Loan Borrower Originated Amount Term Rate Pymt 12131/11 Maturity A 712/2010 $500,000 8 2.00% $5,640 $412,235 7/1/2018 TOTALS $500.000 55.640 5412.235 C1 APPENDIX D Economic Development Authority 2011 Year End Financial Statements Hutchinson Community Development Corp - EDA (9109) As of December 31, 2011 UNAUDITED BALANCE SHEET OPERATIONS FULLACCRUAL INTERNAL USE ONLY ASSETS Cash Accounts Receivable TOTAL ASSETS DECEMBER DECEMBER 2011 2010 2011 CHANGE $ 135,709 $ 152,902 $ 17,193 753 16 (737) 136,462 152,917 16,456 LIABILITIES Accounts Payable Accrued Payroll & Vacation TOTAL LIABILITIES 1,101 312 (789) 5,180 3,365 (1,615) 6,281 3,677 (2,604) EQUITY Reserved - Land (Warrior Sale) Unreserved TOTAL FUND BALANCE 56,736 56,736 - 73,445 92,505 19,060 130,181 149,241 11060 TOTAL LIABILITIES & FUND BALANCE $ 136,462 $ 152,917 $ 16,456 � /-a-) Hutchinson Community Development Corp - EDA (9109) As of December 31, 2011 UNAUDITED Statement of Revenues & Expenditures FULLACCRUAL INTERNAL USE ONLY Object Available Code Description Budget December YTD Balance REVENUES 4011 TAXES $ 159,985 $ 71,576 $ 146,491 $ 13,494 4012 DELIQUENTTAXES - 439 1,267 (1,267) 4013 PENALTIES & INTEREST - - - - 4141 HOMESTEAD CREDIT - 5,586 11,007 (11,007) 4316 RENTS - - 24,212 (24,212) 4340 SALES OF PROPERTY - - - - 4625 INTEREST INCOME 450 - 725 (275) 4720 REFUNDS & REIMBURSEMENTS 1,000 - - 1,000 4840 CONTRIBUTIONS & DONATIONS 200 200 (200) TOTAL REVENUES 161,435 77,801 183,902 (22,467) EXPENDITURES 6110 WAGES REG.EMPLOYEES 80,375 8,737 77,691 2,684 6122 WAGES TEMPORARY EMPLOYEES 20,000 2,244 18,992 1,009 6131 VACATION PAY 2,100 1,379 5,981 (3,881) 6132 HOLIDAY PAY 3,640 345 3,189 451 6133 SICK PAY 900 65 1,979 (1,079) 6141 PERA- COORDINATED 5,690 763 6,441 (751) 6145 FICA -CITY PORTION 6,500 781 6,592 (92) 6150 MEDICARE 1,500 183 1,542 (42) 6160 EMPL.HEALTH & INS. BENEFIT 6,000 512 6,143 (143) 6167 HSA ADMINISTRATION FEE 36 - 50 (14) 6168 HRA DEDUCTIBLE - 88 894 (894) 6169 FLEX ADMINISTRATION FEE 50 - 28 22 6170 WORKERS COMP INSURANCE 650 101 853 (203) TOTAL SALARIES & FRINGE BENEFITS 127,441 15,197 130,373 (2,932) 6205 OFFICE SUPPLIES 700 - 134 566 6210 OPERATING SUPPLIES 3,500 56 2,055 1,445 TOTAL SUPPLIES, REPAIRS, & MAINT. 4,200 56 2,189 2,011 6301 PROFESSIONAL SERVICES 10,000 - 7,453 2,547 6305 OTHER CONTRACTUAL 3,000 - - 3,000 TOTAL CONSULTING 13,000 - 7,453 5,547 6310 COMMUNICATIONS 1,500 53 687 813 6311 POSTAGE 600 - 145 455 6320 TRAVEL SCHOOL CONFERENCE 2,500 100 3,068 (568) 6321 CAR ALLOWANCE - TRAVEL 1,750 124 1,364 386 6330 ADVERTISING 250 - - 250 6340 PRINTING & PUBLISHING 1,400 - 46 1,354 6370 CONTRACT REPAIR & MAINTENANCE 850 106 1,430 (580) 6379 VEHICLE RENT - - 500 (500) 6385 DATA PROC EQUIPMENT RENTAL 950 452 498 TOTAL OTHER SERVICE & CHARGES 9,800 383 7,692 2,108 6735 SOUTHWEST MN FOUNDATION 5,000 5,000 TOTAL TRANSFERS 5,000 - 5,000 - 6901 DUES & SUBSCRIPTIONS 1,000 - 525 475 6902 TAXES 11,500 - 11,428 72 6909 MISCELLANEOUS 500 183 317 TOTAL MISCELLANEOUS 13,000 - 12,136 864 7010 LAND - - - - 7015 IMPROVEMENTS TO LAND - - - - 7030 MACHINERY & EQUIPMENT 700 - 700 TOTAL CAPITAL OUTLAYS 700 - - 700 TOTAL EXPENDITURES 173,141 15,637 164,843 8,298 Revenues over (under) expenditures - Operations $ (11,706) 62,164 $ 19,059 $ (30,765) Special Projects: SBDC Grant Receipts - - 2,763 (2,763) SBDC Grant Expenses - - (2,763) 2,763 TOTAL SPECIAL PROJECTS - - - Revenues over (under) expeditures - Total $ 11,706 $ 62,164 $ 19,059 Hutchinson Community Development Corp - EDA As of December 31, 2011 ECONOMIC DEVELOPMENT LOAN FUND (9114) FULLACCRUAL INTERNAL USE ONLY DECEMBER DECEMBER 2011 2010 2011 CHANGE ASSETS Cash Accounts Receivable Stritesky Property Notes Receivable Warrior Manufacturing Ashwill Industries Total Notes Receivable Loans Receivable Warrior Manufacturing Customer Elation Total Loans Receivable TOTAL ASSETS LIABILITIES Deferred Revenues TOTAL LIABILITIES EQUITY Fund Balance Reserved Unreserved $ 404,277 $ 505,736 $ 101,459 32,461 32,461 - 28,683 21,541 (7,143) 21,678 16,580 (5,098) 50,361 38,120 (12,241) 108,631 333,316 79,818 261,880 (28,813) (71,436) 441,947 341,698 (100,249) 929,046 918,016 (11,031) 524,769 412,279 (112,490) 524,769 412,279 (112,490) 404,277 505,736 101,459 TOTAL FUND BALANCE 404,277 505,736 101,459 TOTAL LIABILITIES & FUND BALANCE S 929 $ 918,016 $ (11,031► ECONOMIC DEVELOPMENT LOAN FUND (9114) Statement of Revenues & Expenditures FULLACCRUAL INTERNAL USE ONLY Object Available Code Description Budget December YTD Balance REVENUES 4625 INTEREST EARNED 4705 LOAN REPAYMENTS 4720 REFUNDS & REIMBURSE 4825 TRANSFER IN TOTAL REVENUES EXPENDITURES 6301 PROFESSIONAL SERVICES 6650 LOAN TOTAL EXPENDITURES Revenues over (under) expenditures - - 2,804 (2,804) - 9,759 111,155 (111,155) 9,759 113,959 (113,959) - - 12,500 (12,5DD) - 12,500 (12,500) $ $ 9,759 $ 101,459 Hutchinson Community Development Corp - EDA As of December 31, 2011 ENERGY LOAN FUND - DOWNTOWN LOAN FUND (9115) FULLACCRUAL INTERNAL USE ONLY DECEMBER DECEMBER 2011 2010 2011 CHANGE ASSETS Cash Loans Receivable Cenex Property - Capital Asset Wright Property - Capital Asset TOTAL ASSETS LIABILITIES Accounts Payable Deferred Revenues (loans receivable) TOTAL LIABILITIES EQUITY Invested In Capital Assets Unreserved TOTAL FUND BALANCE TOTAL LIABILITIES & FUND BALANCE $ 388,052 $ 525,678 $ 137,625 644,662 522,745 (121,917) 157,195 157,195 44,134 44,134 - 1,234,043 1,249,752 15,709 2,535 11,066 6,521 644,662 522,745 (121,917) 647,197 533,801 (113,396) 201,329 201,329 - 385,517 514,622 129,104 586,846 715,951 129,104 $ 1,234,043 $ 1,249,752 $ 15,709 ENERGY LOAN FUND - DOWNTOWN LOAN FUND (9115) Statement of Revenues & Expenditures FULLACCRUAL INTERNAL USE ONLY Object Available Code Description Budget December YTD Balance REVENUES 4625 INTEREST EARNED 4706 COMMERCIAL LOAN REPAYMENTS 4720 REFUNDS & REIMB. TOTAL REVENUES EXPENDITURES 6370 CONTRACT REPAIR & MAINT. 6650 LOANS 6909 MISCELLANEOUS 7010 LAND TOTAL EXPENDITURES Revenues over (under) expenditures 23346 129,104 (129,104) 9 �)- 2,706 (2,706) 51,974 166,609 (166,609) - 600 (600) 51,974 169,915 (169,915) - 28,451 40,403 (40,403) 178 408 (408) 28,629 40,811 (40,811) 23346 129,104 (129,104) 9 �)- Hutchinson Community Development Corp - EDA As of December 31, 2011 MINN. INVEST. LOAN FUND (9120) - (NuCrane) FULLACCRUAL INTERNAL USE ONLY ASSETS Cash Loans Receivable Loan (NuCrane) TOTALASSETS LIABILITIES Accounts Payable Deferred Revenues (loan receivable) TOTAL LIABILITIES EQUITY Unreserved Reserved TOTAL FUND BALANCE TOTAL LIABILITIES & FUND BALANCE DECEMBER DECEMBER 2011 2010 2011 CHANGE $ 32,993 $ 106,669 $ 73,675 475,884 412,235 (63,649) 508,877 518,904 10,027 475,884 412,235 (63,649) 475,884 412 (63,649) 32,993 106,669 73,675 32,993 106 73,675 $ 508,877 $ 518 $ 10,027 MINN. INVEST. LOAN FUND (9120) - (NuCrane) Statement of Revenues & Expenditures FULL ACCRUAL INTERNAL USE ONLY Object Available Code Description Budget December YTD Balance REVENUES 4625 INTEREST INCOME - 350 (350) 4705 LOAN REPAYMENTS - 5,640 73,326 (73,326) 4100 INTERGOVERNMENTAL REVENUE - - _ 4720 REFUNDS & REIMB. TOTAL REVENUES - 5,640 73,675 (73,675) EXPENDITURES 6650 LOANS 6750 TRANSFER OUT 6909 MISCELLANEOUS 7010 LAND TOTAL EXPENDITURES Revenues over (under) expenditures 5,640 73,675 73 675 / APPENDIX E Adopted EDA Budget, 2012 � L) Object" Coded Descrip8un: 2007 2008 2009 2010 2011 2012 REVENUES Actual Actual Actual Actual Actual Adopted °' 4011 Taxes 127,774 134,496 142,380 153,176 146,491 "154174 4012 Delinquent Taxes 0 1,189 1,238 0 1,267 '.0 4141 Homestead Credit 10,235 10,478 10,459 11,123 11,007 0 4316 Rents 14,122 21,049 23,414 19,670 24,212 25,540 4625 Interest Income 1,184 2,123 450 524 725 480. 4720 Refunds & Reimbursements 1,000 1,500 8,197 300 0 -.300 4840 Contributions / Donations / Grants 0 0 1 000 0 200 0 TOTAL REVENUES 154,315 170,835 187,138 184,793 183,902 180,464 2007 2008 2009 2010 2011 2012 EXPENDITURES Actual Actual Actual Actual Actual Adopted 6110 Wages Reg, Employees 75,945 81,429 82,743 83,834 88,840 88,755 6121 Wages, Temporary Emp. 19,610 17,309 18,563 20,012 18,992 20,000 6141 PERA - Coordinated 4,740 5,286 5,580 6,037 6,441 .6,200 6145 FICA - City Portion 5,151 5,955 6,153 6,447 6,592 6,500 6150 Medicare 1,208 1,393 1,439 1,506 1,542 1,600 6160 Empl. Health & Ins. Benefit 5,935 6,354 5,075 5,720 6,143 6,000 6167 HSA Administration Fee 36 54 50 36 HSA Deductable 894 6169 Flex Administration Fee 50 42 28 50 6170 Workers Comp Insurance, etc. 583 602 629 775 853 650 Total Salaries & Fringe Benefits 113.172 118.328 120.268 124.427 130.375 129.791 6205 Office Supplies 47 449 25 295 134 500 6210 Operating Supplies 1,455 3,804 2,762 2,725 2,055 2,900 Total Supplies, Repairs & Maint. 1.502 4,253 2.787 3 2 7 .189 3.40 6301 Professional Services 1,000 29,682 12,023 3,256 7,453 10,000 6305 Other Contractural 0 450 450 450 0 500 Total Consulting 1000 30.1 22 12_.473 3 7 7 .453 10.500 6310 Communications 3,352 2,260 2,240 2,568 687 750 6311 Postage 206 269 679 547 145 600 6320 Travel/School /Conference 2,493 4,494 1,120 1,148 3,068 2,500 6321 Car Allowance - Travel 564 1,138 1,135 1,625 1,364 1,800 6330 Advertising 0 0 370 443 0 250 6340 Printing & Publishing 1,188 650 1,067 721 46 1,200 6370 Contract Repair & Maintenance 0 0 766 1,437 1,430 850 6379 Vehicle Rent (I -T van) 0 0 0 0 500 500 6385 Data Proc Equipment Rental 450 0 215 0 452 950 Total Other Services & Charges 8 8 7 8_ ,489 7_ ,692 9.400 6735 Southwest Foundation 4,000 5,000 5,000 5,000 5,000 5,000 Total Transfers 4.000 5_ ,000 57.000 5 5 5.000 6901 Dues & Subscriptions 4,207 563 702 872 525 1,000 6902 Taxes & Assessments 17,069 9,538 11,165 14,819 11,428 11,700 6909 Miscellaneous 371 893 2,813 8,602 183 500 Total Miscellaneous 29,647 20, 994 14y80 24,293 12.136 13.200 7010 Land 0 0 0 0 0 0 7015 Improvements to Land 8,890 6,493 0 600 0 0 7030 Machinery & Equipment 600 0 0 581 0 700 Total Capital Outlays 9 6 0 1 0 -M TOTAL EXPENDITURES 163,064 189,011 162,800 170,116 164,945 171,991 BALANCE - $8,749 - 518,176 524,338 514,677 1 $19,057 U 47 q4-) APPENDIX F Economic Development Authority Statements of Financial Position 2011, 2010 & 2009 Hutchinson Economic Development Authority Statement of Financial Position, 2011 As of December 31, 2011 (UNAUDITED) Cash Operations Downtown Revolving Loan Fund Economic Development Revolving Loan Fund Minnesota Investment Fund (MIF) Loan Fund Total Cash Loans Downtown Loans Economic Development Loans Minnesota Investment Fund (MIF) Loans Land Write -Down Loans (forgivable) Total Loans Real Estate (Book value) Wetherell Property (1.797 acres @ $51,694 / acre) Stritesky Property (77.76 acres @ $5,208 / acre) Goebel Property (5.7 acres @ $26,585.32 / acre) Cenex / Wright Property (3.03 acres, 3rd Ave. NW) Hackbarth Property (41.24 acres @ $30,000 / acre) Hackbarth Property (5.65 acres, @ $35K / ac; 5th Ave. s /s) Total Real Estate TOTAL ASSETS LIABILITIES Real Estate Cenex Property on 3rd Ave. NW (repay CIF) Cenex Property (1.75 ac. @ $32,9671 ac.; former RR right -of -way) Hackbarth Property (Land Acquisition - to CIF) Note 5 Hackbarth Property (Infrastructure - to CIF) Total Payable TOTAL LIABILITIES EDA EQUITY $152,902 $525,678 $505,736 $ 106,669 $522,745 $379,818 $412,235 $ 68,471 $1,290,985 $1,383,269 $92,894 Note 1, Note 1A $405,000 $151,536 $351,329 $1,237,200 Note 2, Note 2A, Note 2B $ 197 , 750 $2,435,709 ($150,000) ($57,692) Note 3 ($1,012,997) Note 4 ($ 346,773 ) ($1,567,462) lkfl Note 1: Property initally priced at $35K / acre; adjusted to $51,6941 acre to reflect building demoliton costs Note 1A: Property subject to 2/3 land write -down program for Customer Elation ($30,965 actual) Note 2: Reduced by $58,579.89 for sale of 1.95266 acres to CHIPS Note 2A: 10.5 acre lot purchased back from Warrior Mfg. Note 2B: All Hackbarth lots north of 5th Avenue re- plated to be "dry" acres only (no ponds) and reflected in acre total noted. Note 3: City has contract - for -deed in place ; can be acquired sooner by paying McLeod County Rail Authority Note 4: Increased by $79,776 by purchase of 10.5 acres from Warrior Mfg. Note 5: CIF is the city's Community Investment Fund 1&� Hutchinson Economic Development Authority Statement of Financial Position, 2010 As of December 31, 2010 (UNAUDITED) Cash Operations $127,544 Downtown Revolving Loan Fund $386,902 Economic Development Revolving Loan Fund $403,080 Minnesota Investment Fund (MIF) Loan Fund $32,895 Total Cash $950,421 Loans Downtown Loans $629,902 Economic Development Loans $441,947 Minnesota Investment Fund (MIF) Loans $480,723 Land Write -Down Loans (forgivable) $91,784 Total Loans $1,644,356 Real Estate (Book value) Wetherell Property (1.797 acres @ $51,694 / acre) $92,894 Note 1, Note 1A Stritesky Property (77.76 acres @ $5,208 / acre) $405,000 Goebel Property (5.7 acres @ $26,585.321 acre) $151,536 Cenex / Wright Property (3.03 acres, 3rd Ave. NW) $351,329 Hackbarth Property (30.74 acres @ $30,000 / acre) $922,200 Note 2 Hackbarth Property (3.18 acres $ 40K / ac; 5th Ave. n /s) $127,200 Note 3 Hackbarth Property (5.65 acres, @ $35K / ac; 5th Ave. s /s) $197,750 Total Real Estate $2,247,909 TOTAL ASSETS $4.842.686 LIABILITIES Real Estate Cenex Property (repay CIF) ($150,000) Cenex Property (1.75 ac. @ $32,967 / ac.; former RR right -of -way) ($57,692) Note 4 Hackbarth Property (Land Acquisition - to CIF) Note 7 ($933,221) Note 5 Hackbarth Property (Infrastructure - to CIF) ($346,773) Note 6 Total Payable ($1,487,686) TOTAL LIABILITIES ($1.487.6861 EDA EQUITY $3.355.000 Note 1: Property initally priced at $35K / acre; adjusted to $51,694 / acre to reflect building demoliton costs Note 1A: Property subject to 2/3 land write -down program for Customer Elation ($30,965 actual) Note 2: Reduced by $58,579.89 for sale of 1.95266 acres to CHIPS Note 3: All Hackbarth lots north of 5th Avenue replated to be "dry" acres only and reflected in acre total noted. Note 4: City has contract - for -deed in place; can be acquired sooner by paying McLeod County Rail Authority Note 5: Reduced by $40,692.78 from 2009, proceeds from land sale to CHIPS Note 6: Reduced by $17,426.80 from 2009, proceeds from infrastruculre "sold" to CHIPS Note 7: CIF is the city's Community Investment Fund 9 6/ Hutchinson Economic Development Authority Statement of Financial Position, 2009 As of December 31, 2009 (UNAUDITED) Cash Operations $160,742 Downtown Revolving Loan Fund $361,672 Economic Development Revolving Loan Fund $86,544 Minnesota Investment Fund (MIF) Loan Fund $171,939 Total Cash $780,897 Deposits Minnesota Community Capital Fund $26,000 Total Deposits $25,000 Grant Receivable Minnesota Investment Fund $500,000 Wetherell Property (1.797 acres @ $30,000 / acre) $500,000 Loans $405,000 Downtown Loans $690,573 Economic Development Loans $62,187 Minnesota Investment Fund (MIF) Loans $541,485 Land Write -Down Loans (forgivable) $116,204 Total Loans $1,410,449 Real Estate (Book value) Wetherell Property (1.797 acres @ $30,000 / acre) $53,910 Stritesky Property (77.76 acres @ $5,208 / acre) $405,000 Goebel Property (5.7 acres @ $26,585.32 / acre) $151,536 Cenex / Wright Property (3.03 acres, 3rd Ave. NW) $351,329 Hackbarth Property (44.79 acres) $940,800 Hackbarth Property (6.99 acres, 5th Avenue, n /s) $127,200 Hackbarth Property (5.65 acres, 5th Avenue, s /s) $197,750 Total Real Estate $2,227,525 TOTAL ASSETS $4.943.871 LIABILITIES Real Estate Cenex Property (repay CIF) ($150,000) Cenex Property (1.75 ac. @ $32,9671 ac.; former RR right -of -way) ($57,692) Hackbarth Property (Land Acquisition - to CIF) ($973,914) Hackbarth Property (Infrastructure - to CIF) ($364,200 Total Payable ($1,545,806) TOTAL LIABILITIES ($1.545.806) EDA EQUITY $3.398.065 Note: CIF = Community Investment Fund 9 L) APPENDIX G Hutchinson EDA Land Holdings, 2011 966 Hutchinson EDA Land Holdings Price Name Location Acres Per Acre Total Notes Enery Park North Lot 1, Blk 3 10.5 $30,000 $315,000 Purchased back from Warrior Mfg. Energy Park North 2nd Add. Lot 1, Blk 1 3.09 $30,000 $92,700 Energy Park North 2nd Add. Lot 1, Blk 2 7.5 $30,000 $225,000 Energy Park North 2nd Add. Lot 2, Blk 2 8.57 $30,000 $257,100 Energy Park North 2nd Add. Lot 3, Blk 2 7.23 $30,000 $216,900 Energy Park North 2nd Add. Lot 1, Blk 3 4.35 $30,000 $130,500 Energy Park/ Hackbarth 5th Ave. (south side) 5.65 $35,000 $197,750 Will need retention pond. Wetherell Property 1140 5th Avenue SE 1.79 $51,694 $92,532 Customer Elation has option Goebel Property 1020 5th Avenue SE 3.86 $26,585 $102,619 Goebel Property 1030 5th Avenue SE 1.84 $26,585 $48,917 Stritesky Property 765 Railroad Street SE 77_76 $5,208 $405,000 Ponding requirements TOTALS 132.14 QB4 Acres Developable Cenex Redevelopment 220 3rd Avenue NW 3.03 0.7575 acre $3.06 psf 25% shore land district limitation (32,997 so 131,545 sq. feet total area MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES TO: Mayor & City Council FROM: Chief Daniel Hatten r DATE: April 3, 2012 RE: Consent Agenda — Tobacco License Application and Investigation - Samer Abujouda A background check was conducted on Samar Abujouda in reference to him obtaining a license to sell tobacco in the City of Hutchinson, at 114 Main Street N, Smokes 4 Less. Mr. Abjouda does not have a criminal history in the State of Minnesota. A records check was also conducted on local records and Logis -wide records. Mr. Abujouda has had two contacts with law enforcement. He was given a citation by Brooklyn Center Police Department on 05 -20 -2009. It was either non - traffic related or not significant enough to be listed on his driving record. He was then cited on 11 -29 -2009 by Maple Grove Police Department for speed. This citation is not listed on his driving record. A records check was also conducted though the Minnesota Judicial Court public records and no information was found on Samar Abujouda. It would be my recommendation to grant the tobacco license to Samar Abujouda. ►VWI 2012 -01 -0005 ) � L) �- at3l.aa City of Hutchinson Application for License to Sell Tobacco at Retail Applicant Name Applicant Phone Number X 30 C Lifyc/ ZndA ✓e SW YU Zctiins0ti DEL/ Applicant Address city State zi fhXg0a2 420kelz!�LeSri Si� - Yyy9 Business Phone Number Business Name y main SI NSuilp/ 1�1 H,Asnh Sta e Address Contact: Corporate Name Corporate Address City Corporate Phone Number State Zip License Coordinator Checklist The following items need to be completed and/or attached in order for the application to be processed: Application fee paid in full (check or money order): j(yes ❑ no Application completed in full and signed: )(Yes ❑ no I hereby certify that I have completely filled out the entire above application, together and that the application is true, correct, and accurate. 3- 19- l t�I- Date okd0 - Print Name Title NOTE: No application will be forwarded to the City Council unless received two weeks prior to the regular Council meeting, filled out in completion, and jee payment is attached. Internal Use Building: ❑ approved Fire ❑ approved ❑ denied ` Notes: Notes: Police ❑ approved ❑ denied Notes: City Council ❑ approved ❑ denied Notes: H: LicenseVApplimioWrobacco doc I its) • ' ;67 License Fee: $175.00 111 Hassan Street Southeast Hutchinson, MN 55350 (320) 587- 5151/Fm: (320) 234 -4240 Operating Year: City of Hutchinson Application for License to Sell Tobacco at Retail Applicant Name Applicant Phone Number X 30 C Lifyc/ ZndA ✓e SW YU Zctiins0ti DEL/ Applicant Address city State zi fhXg0a2 420kelz!�LeSri Si� - Yyy9 Business Phone Number Business Name y main SI NSuilp/ 1�1 H,Asnh Sta e Address Contact: Corporate Name Corporate Address City Corporate Phone Number State Zip License Coordinator Checklist The following items need to be completed and/or attached in order for the application to be processed: Application fee paid in full (check or money order): j(yes ❑ no Application completed in full and signed: )(Yes ❑ no I hereby certify that I have completely filled out the entire above application, together and that the application is true, correct, and accurate. 3- 19- l t�I- Date okd0 - Print Name Title NOTE: No application will be forwarded to the City Council unless received two weeks prior to the regular Council meeting, filled out in completion, and jee payment is attached. Internal Use Building: ❑ approved Fire ❑ approved ❑ denied ` Notes: Notes: Police ❑ approved ❑ denied Notes: City Council ❑ approved ❑ denied Notes: H: LicenseVApplimioWrobacco doc I its) Memorandum TO: Mayor and City Council FROM: Administrative Staff RE: Review of City Council Policies 1.05 and 1.09 DATE: April 5, 2012 Attached are the following City Council policies: 1.05 MAYOR OR CITY COUNCIL CANDIDATES — INQUIRIES 1.09 BOARDS, COMMISSIONS & COMMITTEES— VOTING POWERS Staff is proposing minor language changes for policy 1.05 to clarify employee response to candidates and allowed activities related to elections. Policy 1.09 addresses voting privileges for Council members and City staff as members of boards, commissions, and committees. Additionally, the policy addresses motion making abilities of board chairpersons and of the Mayor at City Council meetings. Staff is recommending no language changes to the policy. The City Administrator will address any questions of the Council regarding these policy documents at the Council meeting on April 10. Encl. I I (6) Policy No. 1.05 CITY OF HUTCHINSON POLICY -CITY COUNCIL- MAYOR OR CITY COUNCIL CANDIDATES - INQUIRIES DATE 1988: 1995: NO. 1_05 SOURCE ADMINISTRATION During the process of municipal elections, candidates often desire information on various city projects, policies and activities, and sometimes ask individual city employees for information and /or opinions. In order to avoid misquotations, dissemination of incorrect information or putting employees on the spot, it is reremmend city employee policy that t hey shou ^alit°' all employees shall refer any inquiries from candidates to the city administrator's office. In addition, employees shall not participate in election activities s ha ll t� sha plaGe city time. Employees are subject to the rights and limitations of the Minnesota Statutes Election Law t6) Policy 1.09 CITY OF HUTCHINSON POLICY -CITY COUNCIL- BOARDS, COMMISSIONS & COMMITTEES - VOTING POWERS NO. 1.09 DATE 1988: updated 2007: 2012 SOURCE CITY ATTORNEY A city council member or city employee has the some voting privileges as any other member of a board, commission, or committee, unless otherwise regulated by state statute, charter, ordinance or resolution. It is allowable for the chairperson of any board to make a motion at a board meeting. However, the mayor may not make a motion at a city council meeting, as regulated by city charter. �) tb) To: Mayor and Council From: Candice Woods, Liquor Hutch Director Date: 04/02/12 Re: Quarterly Report January—March 2012 2012 2011 Change Year to Date Sales: $1,095,017 $ 982,763 11.4% increase Liquor $ 376,467 $ 347,175 8.4% increase Beer $ 518,044 $ 455,286 13.8% increase Wine $ 181,163 $ 163,802 10.6% increase Year to Date Gross Profit Dollars: $274,192 $247,627 10. 7% increase Customer Count: 49,077 45,252 8.5% increase Average Sale per Customer: $22.31 $21.72 $0.59 increase Gross Profit Percentage: 25.04% 25.20% 0. 16% decrease (Note: Industry Benchmark for GP% =23%) First Quarter Store Activity Highlights: • Annual Performance reviews completed for all employees. • January - March monthly Grape Vine tastings produce sales of $2,625 with 127 attendees. • January 31 /February 1 - All employees attend a 2 hour training session with emphasis on store policy for alcohol sales and carding, a 2011 budget and sales update, a review of the store calendar for the next 3 months, and education on wine varietals. • Customer Appreciation Sale held February 6` -11 with In -store Tostings, give -away drawings and full page advertising. • 12 additional In -Store Tasting Events held throughout the first quarter. • Shelf Resets completed in Domestic Wine, Whiskey and Box Wine areas. • Staff training /tour of Crow River Winery held on Sunday, March 4 h . • Four Part Time staff positions hired and initial training done. • 87 attendees at our Spring Pub Club Event featuring a blind beer tasting and presentation by Boulder Beer held on March 22n Further details of all statistics have been provided to the Administrative Department. Please feel free to contact me with any questions or requests for additional data. tar¢) Storm Season ... Be Prepared! To: Fire District Citizens, Council Members, Web -Site Visitors, and Our Face Book Friends From: Brad Emans, Fire Chief Date: 04102/2012 Re: Monthly Update on the Activities of the Hutchinson Fire Department for March 2012 Fire Department Response: The Fire Department responded to 32 calls for service in the month of March. Fire Officer Only Response: A "fire officer only" responded to 13 calls in March saving the Hutchinson Fire District the cost of a "general' alarm estimated at $2,366.00 for the month. Response Time (First Emergency Vehicle Out of the Door): March — 3 minutes 47 seconds. Example of a Few of the Calls: The FD responded to a three story, seven unit apartment building fire in the northwest part of the city. Upon arrival heavy smoke and fire was coming from the first floor. Two trapped residents were hanging out windows and needed to be rescued. The FD spent the first 30 minutes on scene trying to keep the fire in check so firefighters could enter the building and search for a missing mother and child. The interior and structural conditions became too hazardous and firefighters were forced to evacuate the building. It was learned some 90 minutes later that the two people left the building and then left the scene without notifying anyone; • The FD responded to a three vehicle accident with injured. No extrication was needed so firefighters assisted EMS with only injuries; • A FD Officer responded to a "smoke detector' activation in the rural fire district. During investigation is was learned that a juvenile was lighting hair spray under pressure; • A FD responded to a CO (carbon monoxide) alarm activation, a high reading was detected and traced back to the hot water boiler. The unit was shut down and advised to contact a repair person as soon as possible; • The FD responded to a possible extension of a small fire in the rural fire district when a child placed food in the microwave and started the food on fire filing the house with smoke. Firefighters extracted the smoke and checked for any extension with the thermal imaging camera; • The FD responded to an out of control grass fire in the rural fire district. The person had a burn permit; )�LQ • The FD responded to a tree fire in the Oakland Cemetery, the inside if the tree was burning and had to be cut down. Most likely cause — Arson. Breakdown of the Calls for the Month: City Type of Call Number for the Month Residential 2 CommerciaVl nd ustrial 3 Multi-Family 3 School 0 Grass 0 Medical 4 CO 2 Rescue 1 Haz -Mat Leak/Spill 5 Vehicle 0 Sky-Warn 0 Mutual Aid 0 Total 20 Structure Fires 1 Arson 1 Rural: of Call Number for the Month - Type Residential 2 Commercial / Industrial 0 School 0 Farm Building 0 Grass 3 Medical 6 CO 0 Rescue 1 Haz -Mat Leak/Spill 0 Vehicle 0 Mutual Aid 0 Total 12 Structure Fires 0 Arson 0 • Page 2 Training: Firefighters Trained on the Following Topics /Equipment: • Firefighters completed the following OSHA required training: AWAIR, Right to Know, Bloodbome Pathogens, Emergency Action Plan, and proper lifting technique on medical calls; • Firefighters completed the following OSHA required training: SCBA Fit Testing, SCBA Physical, Respiratory Protection, and Protective Hearing; • Firefighters trained on the new "RIT° (rapid intervention team) procedures, donning and doffing SCBA, and the correct way to sanitize the air mask; • Firefighters trained with Cosmos FD on grain bin rescue procedures using an elevating platform truck; • Over half of the Hutchinson firefighters attended a "Sky -Wam" update class hosted by McLeod County Emergency Management in preparation for the spring/summer storm season. Fire Prevention / Public Relations / Other Information: • The FD participated in the escort of the girls' Basketball team on their way to the state tournament; • The Fire Chief gave a presentation to Rotary International regarding the various changes made in the fire service in Hutchinson over the past 20 years; • The FD assisted the Parks Department with required burning of the native prairie grass sites in the city. Measurements: 1. Number of calls that required more than one engine, and four firefighters in March: 2 2. Number of Calls that required more than "required by law investigation" in March: 4 3. Estimated dollars " saved" in property (building and contents) by the fire department response for the month of March: $210,000 4. Estimated dollars "lost" in property (building and contents) to fire in March: $300,000 firefighters. orientation • Page 3 If FD will be testing for "paid -on- call" interested, plan to attend the FD Thursday, May 24, 2012, 6:00 pm, at the Kil WCb) Hutchinson Fire Station or contact Chief Emans at (320) 234 -4211. • Page 4 IaLb) MINUTES Regular Meeting — Hutchinson Utilities Commission Wednesday, February 29, 2012 Call to order — 3:00 p.m. President Bordson called the meeting to order. Members present: President Dwight Bordson, Vice President Craig Lenz; Secretary Leon Johnson; Commissioner Monty Morrow; Attorney Marc Sebora; General Manager Michael Kumm. 1. Thank you to Robert Hantge for Years Served on Commission On behalf of the Hutchinson Utilities Commission, President Bordson presented Robert Hantge with a plaque and meter lamp in appreciation for his years of service to the Commission. 2. Guest — Bruce Kimmel of Ehlers Regarding Presale Report for Bond Refinancing President Bordson welcomed guest, Bruce Kimmel of Ehlers who is the City's financial advisor. Mr Kimmel presented the presale report for the partial refunding of series 2003B public utility revenue bonds for Hutchinson Utilities Commission and discussed the savings benefits of refinancing. Page 5 of the report highlights the potential savings on a per year basis. After discussion, a motion was made by Vice President Lenz, seconded by Secretary Johnson to approve refinancing the 2003B public utility revenue bonds. Motion was unanimously carried. (Report attached.) 3. Swearing In of New Commissioner— Anthony Hanson Attorney, Marc Sebora, swore in the newly elected commissioner, Anthony Hanson. 4. Approve Minutes of January 25, 2012 Regular Meeting The minutes of the January 25, 2012 regular meeting were reviewed. A motion was made by Commissioner Morrow, seconded by Vice President Lenz to approve the minutes. Motion was unanimously carried. 5. Ratify Payment of Bills for January 2012 The January 2012 payables were discussed. A motion was made by Vice President Lenz, seconded by Secretary Johnson to ratify the payment of bills in the amount of $2,636,721.28 (detailed listing in payables book). Motion was unanimously carried. 6. Approve Financial Statements /Budget Year to Date GM Kumm presented the January 2012 financial statements /budget year -to -date. After discussion, a motion was made by Secretary Johnson, seconded by Vice President Lenz to approve the financial statements /budget year -to -date. Motion was unanimously carried. 7. Approve Amended General Manager Employment Agreement President Bordson presented the amended Hutchinson Utilities Commission General Manager Employment Agreement. He explained the language in Section 4: Vehicle Use was amended to read: "Employee shall be entitled to the use of a utilities vehicle for business related purposes." After discussion, a motion was made by Iadc -� Secretary Johnson, seconded by Commissioner Hanson to approve the amended Hutchinson Utilities Commission General Manager Employment Agreement. Motion was unanimously carried. (Amended Agreement attached.) 8. Discuss Proposal from McGrann Shea Carnival Straughn & Lamb to Retain Services President Bordson presented a proposal sent to GM Kumm by McGrann Shea requesting the Commission's consideration in joining MMUA's efforts to retain their services to go before the legislature to secure exemption from the Governor's salary cap for managers' salaries of large municipal utilities. After discussion, the Board recommended GM Kumm report to the MMUA Board Hutchinson Utilities Commission's is interested in joining the coalition provided that MMUA takes a lead role in pursuing exemptions to the Governor's salary cap. (Proposal attached.) 9. Approve Changes to Strategic Plan — Mission, Values and Vision Statements GM Kumm presented Vision Statement One — Community Support of the HUC Strategic Plan Mission, Values and Statements. After discussion, a motion was made by Secretary Johnson, seconded by Vice President Lenz to approve Vision Statement One — Community Support of the HUC Strategic Plan Mission, Values and Statements. Motion was unanimously carried. (Changes attached.) Vision Statement Two — Leadership and Governance will be reviewed and approved in next month's commission meeting. 10. Discuss tenKsolar Project President Bordson presented Mayor Cook's email requesting Hutchinson Utilities Commission's consideration of partnering with the City in the tenKsolar project or taking on the entire project. After reviewing the project analysis, GM Kumm mentioned the tenKsolar project does not fit HUC's mission statement. Incrementally, it increases HUC's costs. After discussion, the Board unanimously decided the tenKsolar project is not a good fit due to three primary reasons: 1) Economics; 2) Existing diversification and amount of renewables in HUC's Integrated Resource Plan; and 3) Anaerobic digestion is a more viable alternative. The Board recommended HUC consider budgeting money in 2013 for an anaerobic digestion feasibility study. (Email and project analysis attached.) 11. Discuss City's Request Regarding Properties in Foreclosure GM Kumm discussed the City of Hutchinson's request for Hutchinson Utilities Commission to collaborate with the City in regards to properties in foreclosure and the issues which may take place after utility shut -offs such as mold and sump pump issues, etc. After discussion, the Board recommended this be an agenda item at a joint City /HUC meeting. 12. Discuss Common Cup GM Kumm explained Bev Bonte of Common Cup approached HUC in December 2011 to request HUC waive the disconnect fees for customers seeking the one -time financial assistance from Common Cup. In exchange for waiving disconnect fees, GM Kumm recommended HUC sponsor the Common Cup Mother's Day Fun Run in the amount of $2,000, which would come out of the CIP budget. After discussion, a motion was made by Commissioner Morrow, seconded by Vice President Lenz to 2 �-(G) approve a donation of $2,000 to Common Cup for sponsoring the Mother's Day Fun Run. Motion was unanimously carried. 13. Approve Bid Tabulation for Plant 1 Cooling Tower Repair Steve Lancaster handed out the bid tabulation for plant 1 cooling tower repair. This was a budgeted item for $170,000. After discussion, a motion was made by Secretary Johnson, seconded by Commissioner Hanson to approve the bid tabulation for plant 1 cooling tower repair from Midwest Towers for $88,595. Motion was unanimously carried. (Bid tabulation attached.) 14.Approve Bid Tabulation for Unit 5, Plant 1 Building Modification, Phase 1 Overhead Door Steve Lancaster handed out the bid tabulation for unit 5, plant 1 building modification, phase 1 overhead door. This was a budgeted item. After discussion, a motion was made by Vice President Lenz, seconded by Commissioner Morrow to approve the bid tabulation for unit 5, plant 1 building modification, phase 1 overhead door from White Construction for $98,450. Motion was unanimously carried. (Bid tabulation attached.) 15. Approve Change Order No. W -003 to Wartsila Contract Steve Lancaster presented change order No. W -003 to the Wartsila contract for a deduct from the original contract of $8,665. After discussion, a motion was made by Commissioner Hanson, seconded by Vice President Lenz to approve change order No. W -003 to the Wartsila contract for a deduct of $8,665. Motion was unanimously carried. (Change order attached.) 16. Approve 3M Transportation Agreement 2012 John Webster presented the 3M transportation agreement 2012. After discussion, a motion was made by Vice President Lenz, seconded by Commissioner Morrow to approve the 3M transportation agreement 2012. Secretary Johnson abstained from voting because of a conflict of interest. Motion was unanimously carried. (3M transportation agreement 2012 attached.) 17.Approve Requisition #004791 for Installation of Natural Gas Distribution — Plant 1 John Webster presented requisition #004791 for installation of natural gas distribution — plant 1. This project is being done in conjunction with the new engine install this year to bring the line to the south side of the plant. After discussion, a motion was made by Secretary Johnson, seconded by Vice President Lenz to approve requisition #004791 for installation of natural gas distribution — plant 1. Motion was unanimously carried. (Requisition attached.) 18. Review Policies and Requirements Booklet GM Kumm presented policies and requirements booklet, sections: electric meter requirements; electric meter placement; and sealing of meters - electric. This is part of our policy review and no changes are requested at this time. 3 I )1C) 19. Rescind 2006 Compensation Plan Policy GM Kumm presented the 2006 compensation plan policy to be rescinded due redundancy as it is in both the exempt and non - exempt employee handbooks. A motion was made by Vice President Lenz, seconded by Secretary Johnson to rescind the 2006 compensation plan policy. Motion was unanimously carried. (Policy attached.) 20. Approve Changes to Exempt and Non - Exempt Handbooks GM Kumm presented changes to exempt and non - exempt handbooks, section: compensation plan. Changes to verbiage were made for clarity and consistency. After discussion, a motion was made by Secretary Johnson, seconded by Vice President Lenz to approve changes to exempt and non - exempt handbooks, section: compensation plan. Motion was unanimously carried. (Changes attached.) 21. Division Reports Electric — Steve Lancaster • Reviewing applications submitted for the open system controller position. • This morning, McLeod Coop called for HUC's help with their outages and lines down. Gas — John Webster • Minnesota Pipeline Safety closed the inspection submitted September 2011; no issues were found. • Presenting on emergency response at the Midwest Energy Association meeting in two weeks. • Will be working on designing a hedging program for MMGA. • Damage Prevention meeting on March 22 at the Event Center. Business — Jan Sifferath • Received over $8,000 in the last two months from the Revenue Recapture program. • Jon Guthmiller reported the Home Builder's Association Show and the Home & Garden Show were both a huge success. Will continue to promote these shows in the future. Finance — Jared Martig • Finishing up the 2011 audit. Paul Harvego of Conway, Deuth & Schmiesing will be presenting to the commission next month. 22. Legal Update Attorney Sebora reported the City was served with a condemnation lawsuit involving two properties. This is in relation to the CapX 20/20 power line project. The properties are in Sibley County along the HUC pipeline. HUC holds pipeline easements on these properties. HUC will be performing a cathodic protection study to determine if the new power line induces stray voltage /current onto the pipeline. If equipment has to be installed to drain the voltage /current, all costs will be reimbursed by GRE. 0 :LCC) Attorney Sebora recommended a workshop be held regarding governmental responsibilities for the new commissioners. A motion was made by Secretary Johnson, seconded by Vice President Lenz to schedule a workshop at 2:00 p.m. on Wednesday, March 28 at Hutchinson Utilities Commission regarding governmental responsibilities. Motion was unanimously carried. Attorney Sebora mentioned Jeremy Carter may be sitting in on future Hutchinson Utilities Commission meetings. It was noted regular Hutchinson Utilities Commission meetings are open to the public and Jeremy is welcome to attend. Unfinished Business GM Kumm presented information on the boiler retrofit for plant 2. John Webster discussed the United Farmers Cooperative's Natural Gas Firm Transportation Capacity, Interconnect and Natural Gas Commodity Agreements. John will be submitting the three agreements to the Board for approval at the next commission meeting. New Business • GM Kumm discussed a change in notifying commissioners of advertisement for bids for budgeted projects. Currently, the commissioners are notified in commission meetings. GM Kumm proposes in the future the commissioners will be notified via email of HUC advertising for bids. This is to avoid possible delays in projects. • GM Kumm explained HUC wants to take advantage of the natural gas market at its current state. Therefore, GM Kumm and John Webster are researching the purchase of strips of natural gas about six to nine years out to help stabilize future rates. There being no further business, a motion was made by Commissioner Hanson, seconded by Vice President Lenz to adjourn the meeting at 6:06 p.m. Motion was unanimously carried. Leon Johnson, Secretary ATTEST: Dwight Bordson, President 12-(C) Hutchinson Public Library Board Minutes Monday February 27, 2012 Present: Guy Stone, Roger Vacek, Jon Ross, Abby Dahlquist, Stacey Nass, and Mary Henke, Ex- Officio. Not present: Dianne Wanzek, Mary Christensen Guy Stone called the meeting to order. The minutes from the last meeting were read. Jon Ross made a motion that the minutes be approved and Stacey Nass seconded the motion. Motion passed. Old Business: The Doug Ohman author visit is all set for Monday, April 9, 2012. Mary will be advertising the event at Ridgewater College, the senior newsletter, and the Chamber of Commerce will be putting it up on the sign on Main Street Hopefully Kay Johnson will write up something about it in the Hutchinson Leader. We are still planning to host the MN History Center's "Happy Days Are Here Again" musical program at Monday Music in the Park this summer. Mary is still working with the Chamber of Commerce trying to set a date for it. This program will not cost us anything and will be paid for by the MN History Center's Legacy Funds. There is a Laura Ingalls Wilder bus trip planned on Saturday, July 7. We will be sharing a bus with W insted. The bus is scheduled to leave earlier in the day so that those attending will be able to participate in other events besides just the pageant, which does not start till 9pm. There will be another bus trip on a Saturday in May going to Fort Snelling. The date for this event is still pending. This trip will be available to McLeod County residents only. We will be having a fundraiser at the Hutchinson Country Kitchen Restaurant on April 16 from 5pm -9pm and will receive 20% of total purchases. Roger made a motion to dedicate the funds raised for PLS to purchase more ebooks. Jon seconded the motion. Motion passed. Roger passed out to board members a copy of the PLS Board Officers & Members. Roger will be serving on the Policy, Technology and Nominating committees. We also discussed the fact that Bev Wangerin will be retiring from the McLeod County Commissioners Board in November. She has been a big supporter and contact for the Hutch Library serving on the PLS Board. We would like to acknowledge and thank her for her support over the years in some fashion when the time comes. Suggestions for how we do this will be greatly appreciated. New Business: Roger Vacek's and Stacey Nass's terms on the Hutchinson Library Board expire in April 2012. They are both willing to accept another term. The board will recommend to the city that they be reappointed. Roger Vacek made a motion that the meeting be adjourned. Stacey Nass seconded the motion. Meeting adjourned. Submitted by Abby Dahlquist, Secretary. ,1 MINUTES Parks, Recreation & Community Education Advisory Board February 6, 2012 Members present were John Rodeberg, Mary Christensen, Jim Waldron, Jay Bartholomew and Elizabeth Hanninen. Also present were Dolf Moon, John McRaith, Sharon Armstrong, Sara Witte, Mike Babe, September Jacobson, Mary Haugen and Karen McKay. The meeting was called to order at 5:15 pm. A motion was made by John Rodeberg and seconded by Mary Christensen to approve the minutes dated January 9, 2012. The board unanimously agreed. NEW BUSINESS Recreation — John McRaith; Recreation Services Coordinator presented a comparison of statistics for youth and adult sports from 2001, 2010 and 2011. Participation registration numbers remain level for youth sports while adult men's, co -rec and women's team registrations are down in volleyball and softball leagues. John has offered flexible scheduling to accommodate shift workers. Youth sports fees were raised $5 in 2011; the first increase in five years. Looking ahead, parents and participants will be informed of program information by e -mail. All volunteers will be required to do concussion training prior to coaching a recreation program. John will also be seeking bids and securing a new t- shirt printing vendor in 2012. Community Education — Sharon Armstrong; Program Coordinator listed programs that were funded through Community Education in 2012 for example a Sweet Adeline Chorus concert, Top 20 Training for school staff, Middle School sports and youth and adult enrichment programming. Registration numbers are steady. Participants rated instructors and courses high in surveys that were conducted at the end of the programs. Community Education improves the quality of life and provides educational value. The High School pool was drained due to a maintenance issue and was filled in with gravel and concrete to create a new rental facility. The room can be used as a full size basketball court, volleyball courts, wrestling, yoga and dance. New windows and lighting were installed; portable basketball hoops and acoustics may have to be addressed. The facility will provide seating for up to 140 spectators; the parking situation could be improved to the south of the room to provide a more self - contained rental space. Parks — Sara Witte, Parks Supervisor reviewed projects completed by staff in 2011. Mulch was replaced in Girl Scout Park, site lines were extended and the siding and roof were replaced on the concession building at VMF Field. The surface was repaired and lighting was installed in skate park. A permanent stage was installed in Masonic /West River Park to accommodate the RiverSong concert series. The Jaycee Water Carnival and Relay for Life will also be able to make use of the stage. Three modular restrooms were painted in parks. A drain tile was installed in Rolling Meadows Park. Rotary Park playground equipment was repainted and a new playground structure was installed in Elks Park. Mike Bahe was introduced to the Board. He is the Natural Resource Coordinator and will be taking on forestry duties due to the retirement of Mark Schnobrich, City Forester. He will facilitate planting, pruning and will manage the native prairie restoration throughout the city. A gravel bed was developed to maintain bare root tree plantings; this allows for the purchase of more trees. Roberts Park MINUTES PRCE Advisory Board February 6, 2012 Page two Parks Cont. prairie is burned every year to encourage new prairie growth. 4,000 plantings and a rain garden were installed in Cedar Park along First Avenue Northwest. 150 trees and shrubs were planted on Arbor Day by city staff, 3M employees and retirees on 3M property and surrounding park land. Every other Ash tree was removed and replaced with a different species tree along Northwoods Avenue in anticipation of the Emerald Ash Borer. Sara spoke with the artist repairing the Hutchinson Brothers Statue; it should be back in Library Square by May 6` the opening day of parks. The entrance to Miller Woods will be upgraded and the perimeter of the park will be better defined in 2012. There will be a meeting next week to discuss the landscape plan and what the next step is at the Harrington/Merrill House. Event Center /Sr. Center — September Jacobsen, the Event Center Coordinator, distributed the February Senior Newsletter. She outlined the roster at the Event Center including part-time staff at the reception/registration desk, maintenance specialist, event/senior /adaptive rec coordinator, adaptive rec facilitator and three on call seasonal staff that cover evening and weekend events. There are over 20 groups that hold annual events and are over 1,150 senior /adaptive recreation programs at the Event Center. In 2012 September will be restructuring the rental rates, designing and printing new information pamphlets, hold fundraising events and invite the Center for the Arts to display artwork in the Event Center. Bunch Arena/Recreation Center — Mary Haugen, Facilities and Operations Manager compared open swimming participation at the Rec Center pool for the past 25 years. In 1995 there were 31,000 swimmers, 16,000 in 2001 and 12,000 in 2011. The Chamber Leadership group project provided the addition of three sponsored umbrellas to the pool deck. The umbrellas are sponsored by Genesis /Ensopa, Hutch Bowl /Squeakys' Bar and Grill and McCormick's Restaurant. The Recreation Center pool is aging and major maintenance issues are expected in the upcoming years. Budget restrictions limit the number of improvements to the Recreation Center Pool. Nitrogen dioxide and carbon monoxide levels in the air were too high during the summer ice season at Burich Arena. A decision was made to begin the conversion of the ice making equipment from propane to battery power. The 1990 Zamboni, Irv, sponsored by the Burich Foundation, was converted by a company in Warroad, Minnesota last fall. The 2000 Zamboni, Buzz, will be converted this summer for a cost of $40,000. Ice Time used in both rinks including summer ice totaled over 1,980 hours last year. During the winter months the ice is rented Monday through Thursday 2:00 -10:00 pm for youth and high school boys and girls hockey and figure skating. The weekends are booked with tournaments. ADJOURNMENT The meeting was adjourned at 6:50 pm by a motion made by Jim Waldron and seconded by John Rodeberg. The Board unanimously agreed. pa(e) Planning, Zoning, and Building Dept. Monthly Report March 2012 Building Dep Permit Ac Planning. Zoning, and Building Department — Other Activities Facilities Management/Maintenance Activities: Evergreen Meals served in March, 2012 Park Silver Week Of Hutchinson Towers Lake Glencoe Brownton Stewart. 3/2011 3/2012 2011 Year to Date 2012 Year to Date Total Number Inspections 57 81 188 200 Building Permits Issued by Type Number of Permits & Valuation Number of Permits & Valuation Year to Date Number Permits & Valuation Year to Date Number Permits & Valuation Commercial new 0 0 0 0 Commercial Additions/ Remodels 6-$99,100 4 - $298,000 18 - $174,100 12 - $910,700 Industrial new 0 0 0 0 Industrial Additions /Remodels 0 0 0 0 Fire Sprinkling 0 0 1- $134,800 2-$1, 00 Total New Residential Units (Single Family, twins, townhomes) 0 0 0 0 Residential misc. additions, repairs, remodels, etc 10-$69,500 8-$16,570 24 - $143,000 16 - $126,070 Set fee permits reside, reroof, window replacement, misc.)' 10 32 29 56 HRA Permits 0 2 1 6-$40,000 Subtotal Building Permits: $168,600 $314,570 $451,900 $1,078,370 Mechanical 12 8-$9,000 45 - $60,531 28 - $101,500 Plumbing* 5 5 12 12 Signs* 7 9 23 39 Total Permits issued and valuation 50- $168,600 68 - $323,570 153 - $512,431 171 - $1,179,870 Set fees not included in valuation Planning. Zoning, and Building Department — Other Activities Facilities Management/Maintenance Activities: Evergreen Meals served in March, 2012 Park Silver Week Of Hutchinson Towers Lake Glencoe Brownton Stewart. 3/1-3/3 117 68 29 54 24 24 3/4-3/10 235 163 74 133 54 62 3/11-3/17 406 170 61 135 48 63 3/18-3/24 218 176 67 137 44 80 3/25-3/31 226 172 70 133 56 64 Total 1202 749 301 592 226 293 rotal Meals served in March - 3,363 Other Building Inspection Activities: March 21 SW Chapter meeting, March 27 and 28 10 K Education -Eagan Planning, Zoning, and Building Dept. Monthly Report for March, 2012 Page 2 Planning and Zoning Monthly Activities MonthNear: March, 2012 Activity Number Additional Info. Number of Planning Applications Reviewed and 1 Satellite Dish - CUP Processed Number of Joint Planning Board Applications 1 Riverside Church Addition - CUP Reviewed and Processed Number of Planning Commission Meetings 1 Number of Joint Planning Meetings 0 Number of Zoning Reviews for Building Permits 4 Number of Land Use Permits Issued 3 Number of Zoning Review for Sign Permits 9 Number of Predevelopment/Pre Application 6 Met with Cary Linder HAHC, Meetings Met with Roger Olson, American Legion deck, Oak Lane driveway, 455 Northwoods Garage /Driveway, Zella's Patio, Main St. Sports Patio Number of Misc. Planning Meetings 26 Planning Staff, Interview with student, Wellness Committee(4), Met with consultants(2), Safety training, Management team (4), Energy use update to Directors, Facilities Committee, Hutch as destination meeting, Land use focus group, City Council (2), Planning Commission, Public Arts Commission, Transportation Plan Open House, Planners Day at the Capital, RiverSong site meeting, Harrington Merrill meeting, Met with City of Glencoe Number of Zoning Enforcement Cases 5 BMH Enterprises (2), Lillians sandwich board signs, Main St. Sports Banner, 1820 Island View Circle Number of Walk -In Customers Served 278 Site Visits 12