cp03-13-2012 cNo Workshop
AGENDA
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, MARCH 13, 2012
1. CALL TO ORDER — 5:30 P.M.
2. INVOCATION — Riverside Assembly of God
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
5. PUBLIC COMMENTS
6. MINUTES
(a) REGULAR MEETING OF FEBRUARY 28, 2012
Action — Motion to approve as presented
7. CONSENT AGENDA (Purpose: onlyfor items requiring Council approval by external entities that would otherwise,
ave een a egate tot a City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 13974 — RESOLUTION TO SELL AT AUTCION UNCLAIMED PROPERTY
(BICYCLES)
2. RESOLUTION NO. 13975 — RESOLUTION TO SELL AT AUCTION SURPLUS POLICE
DEPARTMENT PROPERTY (METAL EXTENDO BED FOR PICKUP TRUCK)
3. RESOLUTION NO. 13976 — RESOLUTION TO SELL AT AUCTION FORFEITED AND
ABANDONED VEHICLES
4. RESOLUTION NO. 13979 - RESOLUTION RESTRICTING PARKING ON SOUTH SIDE OF
FIFTH AVENUE NW — LETTING NO. 1, PROJECT NO. 12 -01
(b) REAPPOINTMENT OF STACEY NASS AND ROGER VACEK TO HUTCHINSON LIBRARY
BOARD TO APRIL 2015
(c) CONSIDERATION FOR APPROVAL OF ITEMS FOR TRUNK HWY 15 RETAINING WALL
RECONSTRUCTION PROJECT — LETTING NO. 5, PROJECT NO. 12 -06
(d) CONSIDERATION FOR APPROVAL OF 2012 LIQUOR LICENSE RENEWALS
(e) CONSIDERATION FOR APPROVAL OF ISSUING ANNUAL CATERER'S PERMIT TO NATHAN
BUSKA OF ONE EYED WILL'S LLC
(f) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
CITY COUNCIL AGENDA — MARCH 13, 2012
Action — Motion to approve consent agenda
8. PUBLIC HEARINGS — 6:00 P.M.
(a) CONSIDERATION FOR APPROVAL OF AMENDING ON -SALE INTOXICATING LIQUOR LICENSE
FOR ZELLAS LLC TO INCLUDE AN OUTDOOR PATIO LOCATED AT 14 MAIN STREET SOUTH
Action — Motion to reject — Motion to approve
(b) CONSIDERATION FOR APPROVAL OF ORDINANCE NO. 12 -0686 - AN ORDINANCE OF THE CITY
OF HUTCHINSON, MINNESOTA, REESTABLISHING THE BOUNDARIES OF ELECTION
PRECINCTS
Action — Motion to reject — Motion to approve
9. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information
necessary to cra t wise po icy. Always looking toward t e uture, not monitoring past)
(a) UPDATE ON 800 MHZ PROJECT
Action —
(b) DISCUSSION OF CITY 2011 ENERGY CONSUMPTION DATA AND ENERGY EFFICIENCY
EFFORTS
Action -
10. UNFINISHED BUSINESS
(a) CONSIDERATION FOR APPROVAL OF MEMORANDUM OF UNDERSTANDING BETWEEN
HISTORIC HUTCHINSON AND CITY OF HUTCHINSON
Action — Motion to reject — Motion to approve
11. NEW BUSINESS
(a) CONSIDERATION FOR APPROVAL OF CREEKSIDE ORGANIC PROCESSING AGREEMENT WITH
THE CITY OF ST. CLOUD
Action — Motion to reject — Motion to approve
12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy thatguides the organization and
ounci an manage the logistics of the Council. May include monitoring reports, policy development and governance
process items.)
(a) FIRE DEPARTMENT MONTHLY REPORT FOR FEBRUARY 2012
(b) HUTCHINSON UTILITIES COMMISSION MINUTES FROM JANUARY 25, 2012
(c) HUTCHINSON PUBLIC LIBRARY BOARD MINUTES FROM JANUARY 23, 2012
(d) REPORT ON PIONEERLAND LIBRARY STEM BOARD MEETING OF JANUARY 19, 2012
(e) PLANNING, ZONING, BUILDING DEPARTMENT MONTHLY REPORT FROM FEBRUARY 2012
13. MISCELLANEOUS
14. ADJOURN
2
MINUTES
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, FEBRUARY 28, 2012
1. CALL TO ORDER — 5:30 P.M.
Mayor Steve Cook called the meeting to order. Members present were Mary Christensen, Bill Arndt, Chad
Czmowski, and Eric Yost. Others present were Jeremy Carter, City Administrator, Kent Exner, City Engineer,
and Marc Sebora, City Attorney.
2. INVOCATION — Pastor Todd Harris, Oak Heights Covenant Church, delivered the invocation.
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
The Council recognized the Girls Hockey Team that made it to the State Tournament for the fourth year.
Council Member Christensen thanked Paul Nordin for his service to the Hutchinson Utilities Commission.
5. PUBLIC COMMENTS
6. MINUTES
(a) REGULAR MEETING OF FEBRUARY 14, 2012
Motion by Arndt, second by Czmowski, to approve minutes as presented. Motion carried unanimously.
7. CONSENLA
GENDA (Purpose: only for items requiring Council approval by external entities that would otherwise
ave een gate to t e City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES - NONE
(b) CONSIDERATION FOR APPROVAL OF ITEMS FOR 2012 PAVEMENT MANAGEMENT PROGRAM
PHASE I PROJECT — LETTING NO. 3, PROJECT NO. 12 -04
(c) CONSIDERATION FOR APPROVAL OF ISSUING TRANSIENT MERCHANT LICENSE TO BETTY
JODZIO TO OPERATE HOT DOG AND BEVERAGE CART THROUGHOUT THE CITY OF
HUTCHINSON
(d) CONSIDERATION FOR APPROVAL OF ISSUING SHORT -TERM GAMBLING LICENSE TO ADULT
TRAINING AND HABILITATION CENTER ON JUNE 15, 2012, AT CROW RIVER GOLF CLUB
(e) CONSIDERATION FOR APPROVAL OF ISSUING SHORT -TERM GAMBLING LICENSE TO 3M
CLUB ON MARCH 30, 2012
(f) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
Motion by Christensen, second by Yost, to approve consent agenda. Motion carried unanimously.
8. PUBLIC HEARINGS — 6:00 P.M.
(a) SOUTH PARK WATER TOWER REHABILITION PROJECT — LETTING NO. 6, PROJECT NO. 12 -07
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CITY COUNCIL MINUTES — FEBRUARY 28, 2012
L13
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that the rehabilitation project
of the South Park water tower will include exterior and interior coating removal /replacement, structural
improvements, restoration and appurtenances. The project will be funded by City bonding and City water
funds. Bids are proposed to be opened on April 11, 2012, with the bids being considered at the April 24,
2012, City Council meeting. The estimated project cost is $536,000.
Council Member Christensen asked about the structure of the tower. Mr. Exner noted that the structure
needs minor improvements, such as doors, manholes, etc. Mr. Exner noted that the project will take
approximately nine weeks.
Motion by Arndt, second by Yost, to close public hearing. Motion carried unanimously.
Motion by Yost, second by Cook, to approve water tower rehabilitation project, approving Resolution Nos.
13968 and 13969. Motion carried unanimously.
necessary to
(Purpose: to provide Council with information
not monitoring past)
(a) UPDATE ON REDISTRICTING
Marc Sebora, City Attorney, presented before the Council. Mr. Sebora provided a background on
redistricting. In Hutchinson's case, the Minnesota legislative districts have been revised with Hutchinson
being split between Legislative District 18A and Legislative District 18B. According to state law, no voting
precinct can be in two different legislative districts. Mr. Sebora provided a proposed revised voting precinct
map which will move the boundary lines so that all of Precinct 1 will now be east of Hwy 15 which is;the
legislative district line. Precinct 2 and Precinct 3 are then being proposed to be revised to better equal out
the population in each precinct.
Mr. Sebora explained that the process staff intends to follow is to adopt the new precinct boundaries by
ordinance and is proposing to hold a public hearing to address the new precinct lines. McLeodCounty, if
necessary, will adjust their commissioner districts based on the City's new precinct boundaries.
Bill Arndt suggested holding a meeting with the County Commissioners to review the new precinct lines.
The mayor noted that a commissioner proposed to him that he, the commissioner, Marc Sebora and Mike
Junge meet to review the lines.
Motion by Arndt, second by Yost, to set public hearing for March 13, 2012, to review proposed precinct line
adjustments. Motion carried unanimously.
10. UNFINISHED BUSINESS
11. NEW BUSINESS
(a) CONSIDERATION FOR APPROVAL OF SUPPORT FOR THE RIVERSONG FESTIVAL AND
CONSIDERATION FOR APPROVAL OF ISSUING TEMPORARY LIQUOR LICENSE TO
HUTCHINSON CENTER FOR THE ARTS ON JULY 21 & 22, 2012, AT MASONIC WEST RIVER
PARK
John Rodeberg, Riversong Festival Steering Committee, presented before the Council. Mr. Rodeberg noted
that this is the Festival's fourth year in holding the event. The request of the steering committe'e`is
essentially the same as last year. The support the committee is requesting of the City is dust control on Les
Kouba Parkway and mosquito spraying, striping the parking area, two portable light towers after dark,
preparation and cleaning up of the site, and use of gators or other equipment such as tables or chairs.'
Mr. Rodeberg also provided an overview of the artists scheduled and improvements that the committee is
making to the permanent stage.
Mr. Rodeberg noted that the committee is seeking a temporary intoxicating liquor license in place of a 3.2%
malt liquor license like in years past. The main reasons for the change are due to lack of 3.2 /o product and
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CITY COUNCIL MINUTES— FEBRUARY 28, 2012
the desire to bring in wines from local venues.
More mosquito control would be good.
Motion by Czmowski, second by Christensen, to approve support for RiverSong Festival and issuing
temporary liquor license. Motion carried unanimously.
(b) CONSIDERATION FOR APPROVAL OF SETTING BOARD OF EQUALIZATION HEARING FOR
APRIL 18, 2012, AT 4:30 P.M. AT HUTCHINSON CITY CENTER
Mayor Cook noted that this hearing is held in conjunction with the County Assessor's Office and allows
residents an opportunity to appeal their assessed values.
Motion by Czmowski, second by Christensen, to approve setting board of equalization hearing for April 18,
2012, at 4:30 p.m. Motion carried unanimously.
12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the organization and
Council and manage the logistics of the Council. May include monitoring reports, policy development and governance
process items)
(a) CITY OF HUTCHINSON ANNUAL NOXIOUS WEED CONTROL REPORT FOR 2011
(b) PIONEERLAND LIBRARY SYSTEM BOARD MINUTES FROM DECEMBER 15, 2011
(c) HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM
DECEMBER 20, 2011, AND JANUARY 17, 2012
(d) CITY OF HUTCHINSON FINANCIAL REPORT FOR JANUARY 2012
(e) CITY OF HUTCHINSON INVESTMENT REPORT FOR JANUARY 2012
(f) HUTCHINSON UTILITIES COMMISSION FINANCIAL REPORT FOR JANUARY 2012
13. MISCELLANEOUS
Bill Arndt — Council Member Arndt noted that the Council should be provided regular updates from the
various boards /commissions or subcommittees that are workingg on specific projects. These updates could
be provided by the Council Member(s) that serve on the board/commission/sub- committee.
Kent Exner — Mr. Exner noted that neighborhood meetings will be held March 1, 2012, beginning at 5:30
p.m. for improvement projects.
Mr. Exner also noted that on March 21, 2012, a public meeting will be held at 5:30 p.m. to review the
Transportation Plan as it relates to the comprehensive plan. A survey will be mailed out to residents in the
March water bill along with a notice of the public meeting.
Mr. Exner also reviewed the Hwy 7 box culvert project that is being spearheaded by Mn/DOT. The project
is proposed to have an overlay of four inches of black top in 2013. Staff is having discussions with
Mn/DOT and is looking for the same clearance height as the Luce Line Trail bridge. The road will need to
be grade raised approximately three feet. Staff is requestian incorporation of this improvement into
Mn/DOT's project. The cost share between the City and MN OT will need to be determined. Mr. Exner
asked for authorization to send this request to Mn/DOT's District 8 engineer.
Motion by Arndt, second by Christensen, to approve authorization to send letter to Mn/DOT. Motion
carried unanimously.
Mayor Cook — Mayor Cook noted that Rep. Urdahl, who will now be representing Hutchinson due to the
legislative district changes, is able to come and meet with the Council Members on a Tuesday evening
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CITY COUNCIL MINUTES —FEBRUARY 28, 2012
following a Council meeting. City Administrator Carter will arrange this.
Mayor Cook also noted that a proposed tax system reform is being considered at the legislature.
Commissioner Frank is holding town hall meetings on this topic. From these town hall meetings,
proposed changes would be considered for 2013. A town hall meeting may held in Hutchinson April on
this topic.
14. ADJOURN
Motion by Arndt, second by Cook, to adjourn at 6:45 p.m. Motion carried unanimously.
4 }
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RESOLUTION TO SELL AT AUCTION
UNCLAIMED PROPERTY
Resolution No. 13974
WHEREAS, the Hutchinson Police Department has accumulated various
unclaimed items.
AND WHEREAS, the Hutchinson City Code provides pursuant to Section 91,
Subdivision 3, Paragraph C for the sale at auction of unclaimed property.
AND WHEREAS, the unclaimed property, at the time of auction, will have been
in the possession of the police services for more than thirty (30) days.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF HUTCHINSON, MINNESOTA.
That the Hutchinson City Council hereby approves the sale at auction of
unclaimed items identified on "Attachment A."
Items to be sold at Hotovec Auction Center on April 11, 2012
Adopted by the City Council this 13th day of March, 2012.
Mayor
City Administrator
9 L, 1
Resolution 13974
Attachment A
Page 1
Case Number
Item Description
11 -1293
26" Women's Maroon Huffy Thunder Bicycle
11 -1293
24" Women's Murray Mountain Climber Bicycle
11 -1294
26" Men's Blue Magna Great Divide Bicycle
11 -1394
26" Men's Black Next Bicycle
11 -1412
26" Men's Huffy Aftershock Bicycle
11 -1441
Men's Green Huffy Mojave Bicycle
11 -1445
26" Men's Black Schwinn Ranger Bicycle
11 -1453
Gray/Black Magna Bicycle
11 -1497
Men's Chrome Mongoose Outer Limit Bicycle
11 -1509
16" Boy's Magna Bicycle
11 -1537
Men's Red /Black Magna Mountain Bicycle
11 -1539
Women's Green Roadmaster Bicycle
11 -1539
Men's White Fuji DelRey Mountain Bicycle
11 -1638
17" Boy's Blue Magna Bicycle
11 -1663
24" Men's Yellow Magna Bicycle
11 -1692
26" Men's Multi Colored Bicycle
11 -1701
Men's BlackNVhite Shimano Tourney Bicycle
11 -1729
20" Boy's Trek Jet 20 Blue Bicycle
11 -1805
26" Men's Silver Rhino Bicycle
11 -1850
Men's Blue/Gray Schwinn Bicycle
11 -1890
26" Men's 21 Speed Red/Yellow Magna Bicycle
12 -0016
20" Girl's Blue /Black Bicycle
12 -0040
26" Men's Black Roadmaster Mountain Fury Bicycle
12 -0228
26" Men's Black Roadmaster Keystone Bicycle
12 -0336
26" Men's Blue Free Spirit Tourney Bicycle
I L4))
RESOLUTION TO SELL AT AUCTION
SURPLUS POLICE DEPARTMENT PROPERTY
Resolution No. 13975
WHEREAS, the Hutchinson Police Department has accumulated surplus
property.
AND WHEREAS, the Hutchinson City Code provides pursuant to Section 91,
Subdivision 3, Paragraph C for the sale at auction of surplus property.
AND WHEREAS, the police department has determined that it is in possession
of surplus property.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF HUTCHINSON, MINNESOTA.
That the Hutchinson City Council hereby approves the sale at auction — Metal
Extendo Bed for Pickup Truck.
Item to be sold at Hotovec Auction Center on April 11, 2012.
Adopted by the City Council this 13 day of March, 2012.
Mayor
City Administrator
r) 40
RESOLUTION TO SELL AT AUCTION
FORFEITED AND ABANDONDED VEHICLES
Resolution No. 13976
WHEREAS, the Hutchinson Police Department has accumulated various forfeited and
abandoned vehicles.
AND WHEREAS, Minnesota State Statute provides pursuant to Section 169A.63 for the
disposition of vehicles forfeited in connection with driving while intoxicated arrests.
AND WHEREAS, Minnesota State Statute provides pursuant to Section 609.5315 for the
disposition of vehicles forfeited in connection with a controlled substance crime.
AND WHEREAS, the Hutchinson City Code provides pursuant to Section 91, Subdivision 3,
Paragraph C for the sale at auction of unclaimed property.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA.
That the Hutchinson City Council hereby approves the sale at auction on April 11, 2012 at
Hotovec Auction Center the vehicles listed on Attachment A:
Adopted by the City Council this 13th day of March, 2012.
Mayor
City Administrator
9 6.
Resolution 13976
Attachment A
Page 1
Abandoned Vehicles
1996 Red Chevrolet Cavalier VIN/1G1JC1243T7191273
1998 Green Chevrolet Malibu VIN/1G1ND52MOW6144766
Forfeited Vehicles
2001 Red Dodge Intrepid VIN /2B3HD46RX1H573569
1997 Maroon Dodge Intrepid VIN/2B3HD46T1VH654803
1998 Gold Dodge Neon VIN/l B3ES47Y4WD746067
to--
RESOLUTION NO. 13979
RESOLUTION RELATING TO PARKING RESTRICTIONS
S.P. 133- 128 -002 FROM STATION 53 +45 TO STATION 75+65
(Fifth Avenue NW) IN THE CITY OF HUTCHINSON MINNESOTA
WHEREAS, this resolution was passed this 1Pday of March, 2012 by the City of
Hutchinson in McLeod County, Minnesota. The Municipal Corporation shall hereinafter be called
the "City".
WITNESSETH:
WHEREAS, the "City", has planned the improvement of Fifth Avenue NW, State Aid Route
No. 128 from Kouwe Street NW to TH 15 (Main Street) in the City of Hutchinson, Minnesota; and
WHEREAS, the "City" will be expending Municipal State Aid Funds on the improvements
of this street; and
WHEREAS, this improvement does not provide adequate width for parking on both sides
of the street; and approval of the proposed construction as a Municipal State Aid Street project
must therefore be conditioned upon certain parking restrictions.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT, the "City" shall ban the parking of motor vehicles on the south side of Fifth Avenue
NW (STATION 53 +45 TO STATION 75 +65) at all times.
Adopted by the Hutchinson City Council this 13 day of March, 2012.
Steven W. Cook, Mayor
Jeremy J. Carter, City Administrator
9 LO)
RESOLUTION NO. 13977
RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT
LETTING NO.51PROJECT NO. 12 -06
WHEREAS, it is proposed to improve:
Retaining wall structure along the westerly side of TH 15 (Main St) from 4th Ave S to 5th
Ave S; structure reconstruction, traffic control revisions, and accessibility improvements by
construction of grading, modular block, metal railing, concrete walk, curb and gutter, street
lighting, bituminous surfacing, landscaping, restoration and appurtenances; and
WHEREAS, it is proposed to assess the benefited property for all or a portion of the cost of the improvement,
pursuant to Minnesota Statutes, Chapter 429,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT, the proposed improvement, called Letting No. 5 /Project No. 12 -06, be referred to the Engineer for
study and that that person is instructed to report to the Council with all convenient speed advising the Council
in a preliminary way as to whether the proposed improvement is necessary, cost - effective, and feasible;
whether it should best be made as proposed or in connection with some other improvement; the estimated
cost of the improvement as recommended; and a description of the methodology used to calculate individual
assessments for affected parcels.
Adopted by the Council this 13th day of March 2012.
Mayor: Steven W. Cook
City Administrator: Jeremy J. Carter
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HUTCHINSON PUBLIC WORKS/ENGINEERING DEPARTMENT
Hutchinson City Center /111 Hassan St SE/Hutchinson MN 55350 - 2522/320. 234- 4209/FAX 320 - 234 -4240
ENGINEERING REPORT & FEASIBILITY STUDY
TO: Mayor and City Council
FROM: Kent Exner, DPW /City Engineer
DATE: March 13, 2012
SUBJECT: Letting No. 5 /Project No. 12 -06
I have studied the following proposed improvements and find that the proposed project is feasible and recommend it
be constructed:
1-51P12 -06 Retaining wall structure along the westerly side of TH 15 (Main St) from 4th Ave S to 5th Ave S;
structure reconstruction, traffic control revisions, and accessibility improvements by construction of
grading, modular block, metal railing, concrete walk, curb and gutter, street lighting, bituminous
surfacing, landscaping, restoration and appurtenances.
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RESOLUTION NO. 13978
RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT
LETTING NO.5 /PROJECT NO. 12 -06
WHEREAS, pursuant to a resolution of the Council adopted December 27th, 2011, a report has been
prepared by Kent Exner, Public Works Director /City Engineer with reference to the following proposed
improvements:
Retaining wall structure along the westerly side of TH 15 (Main St) from 4th Ave S to 5th
Ave S; structure reconstruction, traffic control revisions, and accessibility improvements by
construction of grading, modular block, metal railing, concrete walk, curb and gutter, street
lighting, bituminous surfacing, landscaping, restoration and appurtenances; and
said report was received by the Council on December 27th, 2011.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. The Council will consider the improvement of such street(s)s in accordance with the report and the
assessment of benefited property for all or a portion of the cost of the improvement pursuant to Minnesota
Statutes, Chapter 429, at an estimated total cost of the improvement of $264,000.00.
2. A public hearing shall be held on such proposed improvements on the 10th day of April, 2012, in
the Council Chambers of the Hutchinson City Center at 6:00 P.M., and the Clerk shall give mailed and
published notice of such hearing and improvements as required by law.
Adopted by the Hutchinson City Council this 13th day of March 2012.
Mayor: Steven W. Cook
City Administrator: Jeremy J. Carter
'I LG)
To: Mayor and City Council
From: Stephanie Nelson, Legal Technician
Date: March 7, 2012
Subject: License Renewals for 2012 -2013
The following establishments have applied for 2012 liquor license renewals. The appropriate
paperwork has been submitted. Please approve the following licenses:
On -Sale Intoxicatin¢
Applebee's
Buffalo Wild Wings
El Loro II
Fraternal Order of Eagles
Gold Coin
Lamplighter Lounge II, Inc
Little Crow Bowling Lanes
Wine /Strong Beer License
Jake's Pizza
S(tma.r Ct\smt �Cnw�+ry11 ite k� �)
Club On -Sale Intoxicating
Crow River Golf Club
V.F.W. Post 906
Hutchinson Elks Lodge #2427
Sunday Liquor License
Applebee's
Buffalo Wild Wings
Crow River Golf Club
El Loro II
Fraternal Order of Eagles
Gold Coin
Hutchinson Elks Lodge 42427
Jake's Pizza
Little Crow Bowling Lanes
V.F. W. Post 906
V ) lJ )
To: Mayor and City Council
From: Stephanie Nelson, Legal Technician
Date: March 7, 2012
Subject: License Renewals for 2012 -2013
The following establishments have applied for 2012 3.2 Malt Liquor License Renewals. The
appropriate paperwork has been submitted. Please approve the following licenses:
Off -Sale 3.2 Malt Liquor
Erickson's Diversified Corporation (Econo Foods)
Erickson Oil Products, Inc (Freedom Valu Center)
Wal -Mart SuperCenter
Northern Tier Retail LLC (Super America)
Kwik Trip, Inc
On -Sale 3.2 Malt Liquor
Hutchinson Huskies Baseball
CITY OF HUTCHINSON
CATERER'S PERMIT APPLICATION
PERMIT FEE $100
To obtain a Caterer's Permit, applicant must currently hold a valid retail on -sale intoxicating liquor license at a
restaurant. All liquor laws and rules apply to both the on -sale license as well as this caterer's permit. Liquor
liability and workers compensation insurance are mandatory and a certificate showing off premises coverage
must accompany this application for a caterer's permit. Cancellation or suspension of the on -sale license
invalidates the caterer's permit also. Only the licensee holding the caterer's permit shall provide food and
liquor at catered events.
tJn-l-iwa n _6u SKa 8 -7, 9 1 --
Applicant Name (Individual, Partnership, Corporation (If Corporation state full corporate name) DOB Social Security #
Oneutd i.tltl_1srs PLC
Trade Name or DBA of Restaurant
LADD Cer AJ- (__)
Address of Restaurant Telephone
t_esaer Ptc)L v'te, Mt�
City or county where on -sale license issued /I
4��Ch :nso� E've1, Center 3 -3E IL �Ynu_a -t
Location of Event mC{2cia Coun1,i to _a3, la Date of Event
I certify that the above information provided by the applicant is true, complete, correct and made in good
faith and agree to comply with the above paragraph's requirements and all other applicable law in the
use of the caterer's permit.
Signature — Authorized Applicant Date Print Full Name of Person Signing
Please attach the following documents to this form:
1) A copy of the applicant's caterer's permit issued by the State of Minnesota
2) A copy of the applicant's valid on -sale intoxicating liquor license
3) A copy of the applicant's valid restaurant license issued by the Health Department
4) A certificate of liquor liability insurance that states "off premises coverage included" (No applications, binders or declarations).
5) $100 check or money order payable to the City of Hutchinson
Pj_
a% n9J..at1A kr
PS 9022 (9 -96)
N®. Depar hurtit of Puts it �&IfMli
Atrllhat & (6amb inn --Em lrrraitriix Ditti!iwu
CATERER'S PERMIT
One Eyed Willy "s LLC
One Eyed Willy's
400 Central Ave
Lester PR, MN 55354
HAS BEEN ISSUED THIS LICENSE/PERMIT BY THE STATE OF MINNESOTA
PURSUANT TO MINNESOTA STATUTES CHAPTER 340A AND RELATED REGULATIONS
EXPIRES 5/13/2012
1 „ T pu
Alcohol & Gambling Enjorcemew Director
THIS LICENSEJPERNIIT MUST BE CONSPICUOUSLY DISPLAYED \r F W1111 P
No. 264—Liquor License "On Sale."
$
wate of Aftwesaft
COUNTY OF .... l 4 ii ................ MUNICIPALITY OF ...... ..... 9-,44-1-4L2.., ..................
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.
PURSUANT TO APPLICATION THEREFOR, payment of a fee of .....
and upon investigation and satisfactory evidence of the qualification of the licensee herein named to receive the same and that the place of sale
hereinafter described Is a proper and legal place therefor,
Eaaiiw� sysro�. . sae e,e 1-�0�25
No.
LICENSE IS HEREBY GRANTED
TO
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Year' L. ,-TO SELL INTOXICATING LIQUORS ...................................................................................
-
for the term of ...... P - AA . .................. from the ... ....... ........ V of . .. ... A.4 Z_-
as defined by law AT RETAIL ONLY FOR CONSUMPTION "ON THE PREMISES" described as ........................................................................................
IN THE MUNICIPALITY OF ..... L�2 .. VdlP-i ... .. QIA-L�k in said County / .. and State, of which promises said licensee ...... confrol.--a-and operate...
...
a .................... ............................ .................
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.. .............................................. ...................................................
as defined by law, subject, however, to the laws of the United States, the laws of the State of Minnesota, the regulations and ordinances of said munic-
ipality, and the rules and regulations of the LIQUOR CONTROL COMMISSIONER, relating to the sale and distribution of intoxicating liquors, hereby
made a part hereof, and subject to revocation according to law for violation thereof.
This license n-transferable except by consent of the authority hisuin
WiTNESSA is GOVERNING BODY OF THE MUNICIPALITY OF.... .... .. . . . L ..and the seal thereof this ......
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MINNESOTA n9:0Al2TAAf:K1T of HFAI TH
rOQ
CONSPICUOUSLY 625 Robert Street North, P.O. Box 64975
Environmental Health Division
St, Paul, Minnesota 55164-0975
(651) 201-4605
LICENSE NO. FBL-4735-30995 FOR THE OPERATION OF:
License Categories: Alcohol Bar Service, Base Fee, Hospitality Fee, Medium
Establishment
LICENSE PERIOD: January 1, 2012 THRU December 31, 2012
ISSUED 1
Orip. ryed Willy's, LLC
400 Central Avenue
P.O. Box 156
Lester Prairie, Minnesota 55354
ESTABLISHMENT NAME:
One Eyed Willys, LI-C
400 Central Avenue
P.O. Box 156
Lester Prairie, Minnesota 55354
County: Mc! ood
License Types: Restaurant/Place of Refreshment
CITY OF HUTCHINSON
R55CKREG LOG22001VO Council Check Register
2/29/12- 3/13/12 3/8/2012
Check #
Ck Date
Amount Vendor/ Explanation
Account Description
169623
3/13/2012
39.54 A -Z RESTAURANT EQUIP CO
REPAIR & MAINTENANCE SUPPLIES
169625
3/13/2012
549.55 ACE HARDWARE
OPERATING SUPPLIES
169626
3/13/2012
5,963.63 ALDEN POOL & MUNICIPAL SUPPLY
EQUIPMENT PARTS
169627
3/13/2012
53.44 ALPHA WIRELESS
COMMUNICATIONS
169628
3/13/2012
4,570.00 ALSARA PROPERTIES LLC
LOAN
169629
3/13/2012
145.60 AMERICAN BOTTLING CO
COST OF MIX & SOFT DRINKS
169630
3/13/2012
134.17 AMERICAN FAMILY INS CO.
ACCRUED LIFE INSURANCE
169631
3/13/2012
78.50 AMERICAN LEGION
OPERATING SUPPLIES
169632
3/13/2012
13.10 AMERICAN MESSAGING
COMMUNICATIONS
169633
3/13/2012
253.00 AMERICAN WATERWORKS ASSOC.
DUES & SUBSCRIPTIONS
169634
3/13/2012
65.34 AMERIPRIDE SERVICES
CONTRACT REPAIR & MAINTENANCE
169635
3/13/2012
41.29 ARAMARK UNIFORM SERVICE
CLEANING SUPPLIES
169636
3/13/2012
125.46 ARCTIC GLACIER PREMIUM ICE INC
COST OF MIX & SOFT DRINKS
169637
3/13/2012
557.00 ARNESON DISTRIBUTING CO
COST OF SALES -BEER
169638
3/13/2012
543.15 ASHWILL INDUSTRIES INC
OPERATING SUPPLIES
169639
3/13/2012
203.06 ATHLETIC METRO SUPPLY
OPERATING SUPPLIES
169640
3/13/2012
195.00 ATOM
TRAVEL SCHOOL CONFERENCE
169641
3/13/2012
3,042.50 AUTOMATIC SYSTEMS CO
OTHER CONTRACTUAL
169642
3/13/2012
216.96 BECKER ARENA PRODUCTS
OPERATING SUPPLIES
169643
3/13/2012
1,966.00 BELLBOY CORP
COST OF SALES -WINE
169644
3/13/2012
155.58 BERNICK'S
COST OF MIX & SOFT DRINKS
169645
3/13/2012
320.63 BIG TIME TOWING
PROFESSIONAL SERVICES
169646
3/13/2012
479.04 BRANDON TIRE CO
CENTRAL GARAGE REPAIR
169647
3/13/2012
101.24 BROUCEK, DANIEL
UNIFORMS & PERSONAL EQUIP
169648
3/13/2012
79.32 BUFFALO CREEK ENTERPRISES
COST OF MIX & SOFT DRINKS
169649
3/13/2012
485.29 BUSHMAN, RAQUEL
FOOD PRODUCTS- CONCESSION
169650
3/13/2012
1,867.62 BUSINESSWARE SOLUTIONS
OFFICE SUPPLIES
169651
3/13/2012
28,587.16 C & L DISTRIBUTING
COST OF SALES -BEER
r 1
169652
3/13/2012
2,242.65 CENTRAL HYDRAULICS
CENTRAL GARAGE REPAIR
169653
3/13/2012
694.40 CENTRAL MCGOWAN
RECEIVED NOT VOUCHERED
169654
3/13/2012
5,541.49 CHEMISOLV CORP
CHEMICALS & PRODUCTS
169655
3/13/2012
218.40 COMDATA CORPORATION
OPERATING SUPPLIES
169656
3/13/2012
41.00 CORBID, BETTE
OTHER REVENUES
169657
3/13/2012
369.00 CORPORATE MECHANICAL
CONTRACT REPAIR & MAINTENANCE
169658
3/13/2012
1,191.17 CROW RIVER AUTO & TRUCK REPAIR
CONTRACT REPAIR & MAINTENANCE
169659
3/13/2012
57.18 CROW RIVER FLORAL & GIFTS
MISCELLANEOUS
169660
3/13/2012
212.50 CROW RIVER PRESS INC
PROFESSIONAL SERVICES
169661
3/13/2012
1,870.70 DAY DISTRIBUTING
COST OF SALES -BEER
169662
3/13/2012
6.75 DVS RENEWAL
OPERATING SUPPLIES
169663
3/13/2012
1,346.13 E2 ELECTRICAL SERVICES INC
RECEIVED NOT VOUCHERED
169664
3/13/2012
30.00 EAST SIDE OIL COMPANIES
RECEIVED NOT VOUCHERED
169665
3/13/2012
11.90 EBERT, PAT
TRAVEL SCHOOL CONFERENCE
169666
3/13/2012
131.46 ECOLAB PEST ELIM
RECEIVED NOT VOUCHERED
169667
3/13/2012
79.67 ECONO FOODS
MEETINGS
169668
3/13/2012
136.77 ECONOMY INN
REFUNDS & REIMBURSEMENTS
169669
3/13/2012
727.02 ELECTRO WATCHMAN
OTHER CONTRACTUAL
169670
3/13/2012
139.37 EPIC PRODUCTS INC
COST OF MIX & SOFT DRINKS
169671
3/13/2012
1,780.48 FARM -RITE EQUIPMENT
CENTRAL GARAGE REPAIR
169672
3/13/2012
254.54 FASTENAL COMPANY
REPAIR & MAINTENANCE SUPPLIES
169673
3/13/2012
229.00 FINANCE & COMMERCE
DUES & SUBSCRIPTIONS
169674
3/13/2012
514.20 FIRST CHOICE FOOD & BEVERAGE S
OPERATING SUPPLIES
169675
3/13/2012
2,240.00 FOSTER'S INC.
ADVERTISING
169676
3/13/2012
83.63 G & K SERVICES
OPERATING SUPPLIES
169677
3/13/2012
20,267.20 GARICK CORPORATION
RECEIVED NOT VOUCHERED
169678
3/13/2012
1,493.30 GARTNER REFRIGERATION & MFG, I
CONTRACT REPAIR & MAINTENANCE
169679
3/13/2012
251.40 GLACIAL RIDGE WINERY
COST OF SALES -WINE
169680
3/13/2012
535.88 H.A.R.T.
ACCRUED DEFERRED COMP
169681
3/13/2012
917.71 HACH COMPANY
OPERATING SUPPLIES
169682
3/13/2012
7.50 HAGER JEWELRY INC.
BUILDING REPAIRS
169683
3/13/2012
169.85 HANNEMAN, MARK
TRAVEL SCHOOL CONFERENCE
169684
3/13/2012
1,125.00 HANSEN GRAVEL
SNOW REMOVAL
169685
3/13/2012
562.50 HANSEN & VASEK CONSTRUCTION
SNOW REMOVAL
169686
3/13/2012
1,150.00 HENKE COMPANIES
CONTRACT REPAIR &MAINTENANCE
169687
3/13/2012
400.77 HILLYARD / HUTCHINSON
OPERATING SUPPLIES
169688
3/13/2012
562.50 HJERPE CONTRACTING
SNOW REMOVAL
169689
3/13/2012
48.21 HOLT MOTORS INC
CENTRAL GARAGE REPAIR
169690
3/13/2012
525.00 HOLT TOUR & CHARTER
OPERATING SUPPLIES
169691
3/13/2012
39.99 HSBC BUSINESS SOLUTIONS
DUES & SUBSCRIPTIONS
169692
3/13/2012
3,280.53 HUTCH AUTO BODY
AUTOMOTIVE REPAIR
169693
3/13/2012
6,486.00 HUTCHINSON AREA HEALTH CARE
COMMON AREA MAINTENANCE
169694
3/13/2012
267.70 HUTCHINSON CO -OP
MOTOR FUELS & LUBRICANTS
169695
3/13/2012
4,414.35 HUTCHINSON CONVENTION & VISITC LODGING TAX REIMBURSEMENT
169696
3/13/2012
4,871.36 HUTCHINSON LEADER
ADVERTISING
169697
3/13/2012
87.00 HUTCHINSON MEDICAL CENTER
PROFESSIONAL SERVICES
169698
3/13/2012
704.66 HUTCHINSON SENIOR ADVISORY BOA
OPERATING SUPPLIES
169699
3/13/2012
111,555.05 HUTCHINSON UTILITIES
UTILITIES
169700
3/13/2012
1,484.50 HUTCHINSON WHOLESALE
EQUIPMENT PARTS
169701
3/13/2012
437.50 HUTCHINSON YOUTH BASKETBALL A! RECREATION ACTIVITY FEES
169702
3/13/2012
4,000.00 HUTCHINSON, CITY OF
MISCELLANEOUS
169703
3/13/2012
475.00 INDEPENDENT EMERGENCY SERVICE! COMMUNICATION MAINTENANCE
169704
3/13/2012
3,440.00 INFRATECH
CONTRACT REPAIR & MAINTENANCE
169705
3/13/2012
343.96 J & R RADIATOR AC & EXHAUST CO
CENTRAL GARAGE REPAIR
169706
3/13/2012
2,415.72 JACK'S UNIFORMS & EQUIPMENT
SAFETY SUPPLIES
169707
3/13/2012
418.84 JEFF MEEHAN SALES INC.
ACCRUED COMMISSIONS PAYABLE
169708
3/13/2012
2,362.18 JEFF'S ELECTRIC
REPAIR & MAINTENANCE SUPPLIES
169709
3/13/2012
220.20 JJ TAYLOR DIST OF MN
COST OF SALES -BEER
169710
3/13/2012
280.55 JOANIE'S CATERING
OPERATING SUPPLIES
169711
3/13/2012
38.85 JOCHUM, DANIEL
TRAVEL SCHOOL CONFERENCE
169712
3/13/2012
11,434.99 JOHNSON BROTHERS LIQUOR CO.
COST OF SALES -WINE
169713
3/13/2012
2,525.00 JUUL CONTRACTING CO
SNOW REMOVAL
169714
3/13/2012
33,785.04 KANSAS STATE BANK
MACHINERY & EQUIPMENT
169715
3/13/2012
453.30 KLOSS, TOM
SMALLTOOLS
169716
3/13/2012
25,579.61 KNIFE RIVER
IMPROV OTHER THAN BLDGS
169717
3/13/2012
209.10 KOBOW, BECKY
TRAVEL SCHOOL CONFERENCE
169718
3/13/2012
562.50 KOSEK, JEFF
SNOW REMOVAL
f�
169719
3/13/2012
153.97 KTEE SAFETY GEAR, INC
OPERATING SUPPLIES
169720
3/13/2012
73.04 L & P SUPPLY CO
EQUIPMENT PARTS
169721
3/13/2012
13:68
LARSON, QUENTIN
TRAVEL SCHOOL CONFERENCE
169722
3/13/2012
1,924.96
LEAGUE OF MN CITIES -INS TRUST
INSURANCE - DEDUCTIBLE COST
169723
3/13/2012
100.00
LEAGUE OF MN CITIES -INS TRUST
INSURANCE - DEDUCTIBLE COST
169724
3/13/2012
449.18
LEAGUE OF MN CITIES -INS TRUST
INSURANCE- DEDUCTIBLE COST
169725
3/13/2012
52,214.75
LEAGUE OF MN CITIES -INS TRUST
ACCRUED WORKERS COMP
169726
3/13/2012
45,622.50
LEAGUE OF MN CITIES -INS TRUST
GENL LIAB.- INSURANCE
169727
3/13/2012
282.00
LITIN PAPER COMPANY
RECEIVED NOT VOUCHERED
169728
3/13/2012
18,060.63
LOCHER BROTHERS INC
COST OF SALES -BEER
169729
3/13/2012
75.00
LOFFLER
PROFESSIONAL SERVICES
169730
3/13/2012
59,763.62
LOGIS
DUE FROM UTILITIES
169731
3/13/2012
94.91
M -R SIGN
SIGNS & STRIPPING MATERIALS
169732
3/13/2012
80.00
MAGNUSSON, BRIAN
UNIFORMS & PERSONAL EQUIP
169733
3/13/2012
7,769.50
MARLIN LEASING
RENTALS
169734
3/13/2012
35.00
MCLEOD COUNTY FAIR
ADVERTISING
169735
3/13/2012
45.00
MCPA
DUES & SUBSCRIPTIONS
169736
3/13/2012
1,302.05
MEEKER COUNTY
PROFESSIONAL SERVICES
169737
3/13/2012
892.85
MENARDSHUTCHINSON
SMALL TOOLS
169738
3/13/2012
197.88
MES - MIDAM
SMALL TOOLS
169739
3/13/2012
30.00
MESSAGE MEDIA
COMMUNICATIONS
169740
3/13/2012
332.00
MINNESOTA DEPT OF HEALTH
LICENSES & TAXES
169741
3/13/2012
120.00 MINNESOTA FIRE SERVICE CERTIF
TRAVEL SCHOOL CONFERENCE
169742
3/13/2012
387.60
MINNESOTA GREEN EXPO
ADVERTISING
169743
3/13/2012
1,500.00
MINNESOTA SPORTS FEDERATION
MISCELLANEOUS
169744
3/13/2012
1,049.00
MINNESOTA STATE HORTICULTURAL
RECEIVED NOTVOUCHERED
169745
3/13/2012
325.00
MINNESOTA VALLEY TESTING LAB
OTHER CONTRACTUAL
169746
3/13/2012
674.79
MOTION INDUSTRIES INC
RECEIVED NOT VOUCHERED
169747
3/13/2012
23.00
MPCA
LICENSES & TAXES
169748
3/13/2012
40.00
MURPHY, AMY
OTHER REVENUES
169749
3/13/2012
880.89
NAGY, RICHARD
TRAVEL SCHOOL CONFERENCE
169750
3/13/2012
448.00
NCPERS LIFE INS.
ACCRUED LIFE INSURANCE
169751
3/13/2012
54.23
NEWMANN, BRAD
ACCOUNTS PAYABLE MANUAL
169752
3/13/2012
239.64
NORTHERN BUSINESS PRODUCTS
OPERATING SUPPLIES
169753
3/13/2012
150.38
NORTHERN STATES SUPPLY INC
REPAIR & MAINTENANCE SUPPLIES
169754
3/13/2012
4,528.75
NU- TELECOM
COMMUNICATIONS
169755
3/13/2012
19.92 NUSS TRUCK& EQUIPMENT
CENTRAL GARAGE REPAIR
169756
3/13/2012
69.28 O'REILLY AUTO PARTS
CENTRAL GARAGE REPAIR
169757
3/13/2012
97.88 OFFICE DEPOT
OFFICE SUPPLIES
169758
3/13/2012
4,155.47 PAUSTIS & SONS WINE CO
COST OF SALES -WINE
169759
3/13/2012
5,823.51 PHILLIPS WINE & SPIRITS
COST OF SALES- LIQUOR
169760
3/13/2012
15.00 PLATH, STEVEN
OTHER REVENUES
169761
3/13/2012
60.00 PLEAA
DUES & SUBSCRIPTIONS
169762
3/13/2012
1,500.00 POSTMASTER
POSTAGE
169763
3/13/2012
1,713.47 PRO AUTO & TRANSMISSION REPAIR
RECEIVED NOT VOUCHERED
169764
3/13/2012
2,934.78 PRO CARE SERVICES INC
CONTRACT REPAIR & MAINTENANCE
169765
3/13/2012
573.19 PRO -BUILD
REPAIR & MAINTENANCE SUPPLIES
169766
3/13/2012
17.29 PROMAXX TRUCK PARTS
EQUIPMENT PARTS
169767
3/13/2012
138.93 QUADE ELECTRIC
REPAIR & MAINTENANCE SUPPLIES
169768
3/13/2012
7,218.83 QUALITY WINE & SPIRITS CO.
COST OF SALES - LIQUOR
169769
3/13/2012
40.74 QUILL CORP
OPERATING SUPPLIES
169770
3/13/2012
38,192.45 R & R EXCAVATING
IMPROV OTHER THAN BLDGS
169771
3/13/2012
75.50 R & R SPECIALTIES INC
REPAIR & MAINTENANCE SUPPLIES
169772
3/13/2012
1,740.40 R.J.L. TRANSFER
FREIGHT
169773
3/13/2012
159.30 RBSCOTT EQUIPMENT
RECEIVED NOT VOUCHERED
169774
3/13/2012
169.66 REFLECTIVE APPAREL FACTORY INC
SAFETY SUPPLIES
169775
3/13/2012
1,463.85 RUNNING'S SUPPLY
UNIFORMS & PERSONAL EQUIP
169776
3/13/2012
506.13 S & S PARTS LLC
RECEIVED NOT VOUCHERED
169777
3/13/2012
2,234.89 5 & T OFFICE PRODUCTS
OPERATING SUPPLIES
169778
3/13/2012
1,048.87 SAM'S CLUB
FOOD PRODUCTS - CONCESSION
169779
3/13/2012
8,511.84 SCHMELING OIL CO
MOTOR FUELS & LUBRICANTS
169780
3/13/2012
8,169.62 SCHOOL DIST # 423
OTHER REVENUES
169781
3/13/2012
64.13 SCOTT'S WINDOW CLEANING SERVIC
CONTRACT REPAIR & MAINTENANCE
169782
3/13/2012
1,066.22 SEH
PROFESSIONAL SERVICES
169783
3/13/2012
48.00 SENSIBLE PRODUCTS INC.
TRAVEL SCHOOL CONFERENCE
169784
3/13/2012
239.80 SEPPELT, MILES
CARALLOWANCE - TRAVEL
169785
3/13/2012
55.00 SEVEN COUNTY PROCESS SERVERS L
OTHER CONTRACTUAL
169786
3/13/2012
174.87 SHARE CORP
REPAIR & MAINTENANCE SUPPLIES
169787
3/13/2012
77.63 SHOPKO
OPERATING SUPPLIES
U 169788
3/13/2012
33.00 SHRED -IT USA INC
CONTRACT REPAIR & MAINTENANCE
169789
3/13/2012
269.00 SKILLPATH SEMINARS
TRAVEL SCHOOL CONFERENCE
169790
3/13/2012
1,303.23 SOUTHERN WINE & SPIRITS OF MN
COST OF SALES -WINE
169791
3/13/2012
311.88 SPRINT
COMMUNICATIONS
169792
3/13/2012
156.50 SPS COMMERCE
RECEIVED NOT VOUCHERED
169793
3/13/2012
16.03 STANDARD PRINTING
OPERATING SUPPLIES
169794
3/13/2012
1,019.44 STAPLES ADVANTAGE
OPERATING SUPPLIES
169795
3/13/2012
155.88 STEWARD ENTERPRISE INC
REPAIR & MAINTENANCE SUPPLIES
169796
3/13/2012
32.06 SUNSHINE FLORAL & GIFTS
MISCELLANEOUS
169797
3/13/2012
562.50 TONY FORCIER TRUCKING
SNOW REMOVAL
169798
3113/2012
26,876.76 TREBELHORN & ASSOC
MOTOR FUELS & LUBRICANTS
169799
3/13/2012
419.84 TWO WAY COMMUNICATIONS INC
RECEIVED NOT VOUCHERED
169800
3/13/2012
1,000.00 US COMPOSTING COUNCIL
DUES & SUBSCRIPTIONS
169801
3/13/2012
1,122.58 USPS - HASLER
POSTAGE
169802
3/13/2012
69.95 VERTECH SOLUTIONS & SERVICES
CONTRACT REPAIR & MAINTENANCE
169803
3/13/2012
11,663.91 VIKING BEER
COST OF SALES -BEER
169804
3/13/2012
285.50 VIKING COCA COLA
COST OF MIX & SOFT DRINKS
169805
3/13/2012
1,599.53 VIKING SIGN & GRAPHICS INC
LOAN
169806
3/13/2012
994.65 WASTE MANAGEMENT OF WI -MN
REFUSE - RECYCLING
169807
3/13/2012
46,108.42 WASTE MANAGEMENT OF WI -MN
REFUSE - HAULING
169808
3/13/2012
1,393.65 WENDLANDT TREE SERVICE INC.
CONTRACT REPAIR & MAINTENANCE
169809
3/13/2012
80.54 WEST PUBLISHING PAYMENT CTR
OPERATING SUPPLIES
169810
3/13/2012
99.37 WESTMOR INDUSTRIES
REPAIR & MAINTENANCE SUPPLIES
169811
3/13/2012
233.00 WINE COMPANY, THE
COST OF MIX & SOFT DRINKS
169812
3/13/2012
19,967.60 WIRTZ BEVERAGE MINNESOTA
COST OF MIX & SOFT DRINKS
169813
3/13/2012
20.00 WOODLING, CASANDRA
OTHER REVENUES
169814
3/13/2012
810.46 XEROX CORP
COPY MACHINE
726,087.41 Grand Total
Payment Instrument Totals
Check Total
726,087.41
Total Payments
726,087.41
PAYROLL ELECTRONIC FUNDS TRANSFERS
PAYROLL DATE: 03/09/2012
Period Ending Date: 03/03/2012
$49,825.04 IRS - Withholding Tax Account
Federal Withholding
Employee /Employer FICA
Employee /Employer Medicare
$10,247.81 MN Department of Revenue
State Withholding Tax
$38,052.34 Public Employee Retirement Association
Employee /Employer PERA/DCP Contributions
$1,808.47 TASC
Employee Flex Spending Deductions
$6,220.49 TASC
Employee Contributions to Heath Savings Account
Employer Contributions to Health Savings Account
$475.00 MNDCP
Employee Contributions - Deferred Comp
$1,365.00 ING
Employee Contributions - Deferred Comp
$1,230.00 ICMA Retirement Trust
Employee Contributions - Deferred Comp
$701.88 MN Child Support System
Employee Deductions
$0.00 MSRS - Health Savings Plan
Employee Deductions to Health Savings Plan
$109,926.03 Total Electronic Funds Transfer
9 o�)
Ordinance No. 12 -0686
AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA,
REESTABLISHING THE BOUNDARIES OF ELECTION PRECINCTS.
THE CITY OF HUTCHINSON ORDAINS:
Section 1. In accordance with Minnesota Statute 204B.14, the City of Hutchinson
does hereby adopt new election precincts, identified as Precincts 1, 2 and 3, specifically
described as:
Subd. 1. Precinct 1 of the City of Hutchinson shall include all that territory of the
City of Hutchinson lying east of the centerline of Highway 15 with all lands hereafter
annexed lying east of the above designated ward boundary shall be included in Precinct
1;
Subd. 2. The Second Precinct shall include all that territory of the City of
Hutchinson lying West of Highway 15 (Main Street) and north of the following described
line: Beginning at the intersection of Main Street and Milwaukee Ave SW and
continuing along the centerline of Milwaukee Ave SW in a westerly direction to the
intersection of Milwaukee Ave SW and Lynn RD SW and continuing in a northerly
direction along the centerline of Lynn RD SW to the intersection of Lynn RD SW and
Juul RD SW, thence West along the centerline of Juul RD SW to the intersection of Juul
RD SW and Dale ST SW, thence Northeasterly along the centerline of Dale ST SW to the
intersection of Dale ST SW and Second AVE SW thence proceeding North to the south
bank of the Crow River and thence along the south bank of the Crow River to a point
intersecting with the westerly boundary of the City of Hutchinson; lands hereinafter
annexed lying north and west of the above described precinct boundary shall be included
in Precinct 2;
Subd. 3. The Third Precinct shall include all that territory of the City of
Hutchinson lying West of Highway 15 (Main Street) and South of the following
described line: Beginning at the intersection of Main Street and Milwaukee Ave SW and
continuing along the centerline of Milwaukee Ave SW in a westerly direction to the
intersection of Milwaukee Ave SW and Lynn RD SW and continuing in a northerly
direction along the centerline of Lynn RD SW to the intersection of Lynn RD SW and
Juul RD SW, thence West along the centerline of Juul RD SW to the intersection of Juul
RD SW and Dale ST SW, thence Northeasterly along the centerline of Dale ST SW to the
intersection of Dale St SW and Second AVE SW thence proceeding North to the south
bank of the Crow River and thence along the south bank of the Crow River to a point
intersecting with the westerly boundary of the City of Hutchinson; lands hereinafter
annexed lying south and west of the above described precinct boundary shall be included
in Precinct 3;
and as also shown on the attached map, marked as "Exhibit A" and incorporated as if
fully set out herein.
8CN)
Section 2. The polling place for Precinct 1, Precinct 2 and Precinct 3 in the City
of Hutchinson is the Recreation Center located at 900 Harrington Street SW, Hutchinson,
Minnesota 55350.
Section 3. This ordinance shall take effect upon its adoption and publication and
as provided in Minnesota Statute 204B.14.
Adopted by the City Council this 27 day of March, 2012.
Steve Cook, Mayor
ATTEST:
Jeremy Carter, City Administrator
•
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cinct Map
•uary, 2012
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Inform aon pmvidip:d.
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C
Hutchinson City Center
ill Hassan Street SE
Hutchinson, MN 55350 -2522
320 - 587- 5151lFax 320 -234 -4240
TO: Mayor and City Council Members
FROM: John Paulson, Environmental Specialist
RE: Municipal Operations Energy Conservation
DATE: 3/6/2012
City staff has continued to track the energy usage of City facilities. Positive progress has been made
on behalf of tracking and facility improvements that have been completed.
The City Facilities energy usage baselines have been set using a full year of operational data. The
City consumption baseline for all facilities has been established using primarily 2006 consumption
information. The exceptions are data from: 2007 City HATS storage building, 2007 HATS Facility
due to the new addition, and the 2008 WTP and 2009 WWTP.
Progress has been made on many fronts. When compared to baseline usages: electric usage has went
down in most city facilities and is down 10.82% City wide. Natural gas usage has gone down 2.72%
as compared to the baseline established for all City meters.
There are many different variables affecting the usage in our facilities. As part of the Facilities
Master Plan process we will continue to develop a means of tracking many of these variables. The
energy usage for each facility will be part of our review with facility staff as we begin the facility
assessment process.
The awareness gained from tracking our energy usage and determining where the most beneficial
changes can be made has been very economical while providing for obvious environmental benefits.
By trying to achieve the goal, monitoring the progress, and creating awareness, staff can make
informed decisions on what works and what still needs to be done.
Attached is a summary of the energy usage comparisons to the baseline year of data. The data seen
for each department includes the usage data from every known meter that is operated and managed
by that department.
City staff welcomes your comments and suggestions and will assist the council in any way we can.
Printed on recycled paper -
I %)
City Energy Consumption
City Council Meeting
March 13th, 2012
Past Data Compilation
2006 -2011 Usages
Annual usage comparisons
Usage Baseline
Baseline is established for all facilities
2006 baseline except for WTP, W WTF, and HATS
City Goal
Percent reduction from baseline values
7% by 2015
Electric - 10.82% from baseline
Natural Gas -2.72% from baseline
Project Prioritization Facilities Master Plan
Determining which projects should be done and when
• CIP planning
Identifying project list
Funding
. HUC rebates available
B3 Benchmarking
. Improving tools
Additional Topics of Discussion
Questions?
9 u2)
Energy Usage
Comparisons
"
Wastewater
I Baseline
2011
1 Baseline -2011
OWCity
Dept -City
Electric Usage(kWh)
1 4393609
1 4057723
-7.64%
44.02%
-3.25%
Gas Usage(ft
7339099
1 6761038
-7.88%
26.21%
-2.18%
Water
I Baseline
1 2011
1 Baseline -2011
%City
Dept -City
Electric Usage(kWh)
25993391
2153409
- 17.16%
23.36%
-4.31%
Gas usage(W)j
22675091
1254220
- 44.69%
4.86%
- 3.82%
Public Works
I Baseline
2011
1 Baseline- 2011
%City
Dept -City
Electric Usage(kWh)
6818001
624233
-8.44%
6.77%
-0.56%
Gas Usage(ft)
34367901
38617531
12.37%
14.97%
1.60%
Emerg Services
Baseline06
1 2011
1 Baseline -2011
%City
Dept -City
Electric Usage(kWh)l
2837731
243222
- 14.29%
2.64
-0.39%
Gas Usage(ft
15889001
15977001
0.55%
6.19%
0.03
Parks
Baseline06
2011
Baseline- 2011
%City
Dept -City
Electric Usage(kWh)l
12887741
12922521
0.27%
14.02%
0.03%
Gas Usage(ft
62372241
74284771
19.10%
28.79%
4.49%
Building
Baseline06 1
2011 1
Baseline -2011
%City
Dept -City
Electric Usage(kWh)
5268831
375023
- 28.82%
4.07%
-1.47%
Gas Usage(ft
19922341
1617337
- 18.82%
6.27%
-1.41%
Compost
Base line66
2011 1
Baseline -2011
%City
Dept -City
Electric Usage(kWh)j
2528901
208160
- 17.69%
2.26%
-0.43%
Gas Usage(W)j
31645641
2591788
- 18.10%
10.05%
- 2.16%
Liquor Hutch 1
Baseline06 1
2011 1
Baseline -2011
%City
Dept-Ci
Electric Usage(kWh)
309818
264502
- 14.63%
2.87
-0.44%
Gas Usage(ft)
491940
685503
39.35%
2.66%
0.73%
Total Dept. Usage Baseline 1 2011 1 Baseline-2011
Electric Usage(kWh)l 103368861 9218524 - 10.82%
Gas Usage(ft 265182601 25797816 -2.72%
Example: -5.90% is a reduction in 2007 from 2006
Baseline years are calculated using primarily 2006 data with the exception of WW, Water, and Public Works
Wastewater Baseline: 2006 data for all meters except the main plant which is using 2009
as the first full year of operation
Water Baseline: 2006 data for all meters except main plant which is using 2008 data
as the first full year of operation
PW Baseline: 2006 data for all meters except for HATS and the Cold Storage Building
which are using 2007 data for the first full year of operation
1 (�)
Agreement Between the City of Hutchinson, Minnesota, and Historic Hutchinson
Concerning City-Owned Historic Properties
This agreement between the City of Hutchinson Minnesota, a Minnesota municipal corporation,
( "the City ") and Historic Hutchinson, a Minnesota nonprofit corporation ( "Historic Hutchinson ")
is for the purpose of setting out the use, maintenance and funding for two historic properties in
the City of Hutchinson, namely the Harrington - Merrill House and the Episcopal Church
Property.
The Harrington - Merrill House and the Episcopal Church property, (together "the Properties ") are
historic properties which are owned by the City. Historic Hutchinson is a community nonprofit
organization made up of individuals interested in preserving and maintaining historic properties
within the city of Hutchinson. Historic Hutchinson desires to assist the City in the maintenance
and preservation of the Properties.
Because of their historic significance to the citizens of Hutchinson, it is the desire of both of the
parties that the Properties be preserved, maintained, and made available to be used for historic
tours and study, and be available for lease for social events from individuals and groups.
In order to accomplish these things, the parties agree to the following:
Access Access to the Properties will be coordinated through the City of Hutchinson Parks and
Recreation Department. Should Historic Hutchinson personnel or third parties wish to access the
Properties, the City of Hutchinson Parks and Recreation Department shall be contacted,
hopefully, at least one day in advance of the scheduled access or event.
Scheduline and Rates The scheduling of the use of the Properties by Historic Hutchinson or
third parties shall be administered by the City of Hutchinson Parks and Recreation Department.
Rates to be charged to third parties for events shall be determined by the City and shall be placed
on the City's annual fee schedule. There shall be no charge to Historic Hutchinson for that
group's use of the Properties.
Insurance The City shall maintain insurance coverage for the Properties in accordance with
coverages it currently has in place for other city-owned facilities.
Utilities Historic Hutchinson shall be responsible for all electric, gas, water and wastewater
expenses for the Properties. The amount of payment and schedule for Historic Hutchinson's
contribution for utilities shall be determined by the City of Hutchinson Finance Department.
Maintenance The City of Hutchinson shall be responsible for all maintenance of the grounds
and snow removal. Historic Hutchinson shall be responsible for all building maintenance costs
according to a payment schedule determined by the City of Hutchinson Finance Department.
J°b)
Offset of Charges The City of Hutchinson may offset the charges imposed to Historic
Hutchinson for utilities and maintenance in consideration of contributed materials to the
Properties by Historic Hutchinson. The City of Hutchinson's Finance Department, after meeting
annually with a representative from Historic Hutchinson, shall make the final determination as to
the amounts owed by historic Hutchinson for its share of the cost of utilities and maintenance for
these properties taking into account the value of donated materials and other factors that the
finance department deems necessary in making this determination. The determination of the
Finance Department shall be final. The determination shall be made within 30 days of the end of
this agreement.
Grants and Historic Designations From time to time the City, with the recommendation and
advice of Historic Hutchinson, may choose to apply for grants or other monies from outside
sources and may wish to have the Properties designated as historically significant by various
governmental agencies. All applications for grants and outside funding sources and historic
designations shall be made either by the City or with the City's prior written approval.
Collaboration Representatives of the parties shall periodically meet to discuss ideas and
suggestions for:
• Maintenance priorities for the Properties
• Funding opportunities
• Volunteer support for property projects
• Marketing opportunities
and other items of significance to the Properties, bearing in mind that the City owns and controls
the Properties.
Term. This agreement shall be effective for one year beginning with the latest date subscribed
below.
CITY OF HUTCHINSON
s TC r' G H�`�`Lh 11,
Jeremy J. Carter
City Administrator
Steven W. Cook
Mayor
Date
Date
)DLL
CITY OF HUTCHINSON
MEMO
Administration Department
March 9, 2012
�IAi11:I'[IJ�_���`L�1111►CRi11
FROM: JEREMY CARTER, CITY ADMINISTRATOR
SUBJECT: CREEKSIDE PROCESSING AGREEMENT WITH ST. CLOUD
Back in 2007, Creekside & City staff looked at three different business models that focused on the ability to
optimize revenues & profits while minimizing the costs of the raw materials needed to bag and market
Creekside's three product lines.
From that analysis, three different cost methods were identified: 1) Allow raw materials to be delivered to
Creekside free of charge, which would then be processed into finish materials to be bagged and marketed, 2)
Purchase finished materials that could be bagged and marketed or 3) Find a way to charge /collect a tip fee
upfront on the raw materials to cover all or a majority of the costs of manufacturing the raw materials into
finished materials to be bagged and marketed. From the business model analysis, the most advantageous cost
model proved to be method #3.
It has taken awhile to find opportunities to blend cost model #3 into the other two cost methods for addressing
raw materials. However, by starting to engage in these types of agreements Creekside will start to see the costs
of finished materials dramatically decrease providing the opportunity to grow margins on the product lines and
products while at the same time allowing the flexibility to reduce the sale price of the product to move towards
growth in sales.
The City of St. Cloud authorized on February 27` Creekside to process their organic materials delivered to the
compost site within the City of St. Cloud. St. Cloud has agreed to pay a $19 per ton tipping fee to Creekside for
the raw leaves & grass delivered to the site. Creekside will process the raw materials into finished product and
freight back all but a 1,000 yards to Creekside. When reviewing several financial proforma's on the St. Cloud
agreement staff is confident the $19 per ton tipping fee will cover all the costs associated with manufacturing
and hauling the finished product back to Creekside at no cost.
If there are any questions from council please feel free to contact me. I would recommend council approve this
agreement with the City of St. Cloud.
Sincerely,
Jeremy Carter
City Administrator
I I L
Organics Processing Agreement
The City of St. Cloud, a Minnesota municipal corporation (St. Cloud) and the City of
Hutchinson, a Minnesota municipal corporation (Hutchinson) have entered into this agreement to
enable St. Cloud to have Hutchinson, for valuable consideration, process organics that are
located at 522 33` Street in the city of St. Cloud ( "the site ").
The site currently contains 3000 tons of grass and leaves that have not yet been processed into
materials that would be suitable as finished compost. It is the desire of St. Cloud that these
materials, consisting of primarily grass and leaves, be processed into finished compost.
Hutchinson has the experience, personnel, and expertise to process the aforementioned materials
into compost.
The parties agree to the following terms of this agreement:
Term. The term of this agreement shall be from the last date signed below through July 31, 2012
Materials Hutchinson will process the materials currently on -site. The materials brought into the
site after the commencement of this agreement will be measured and agreed upon by both parties
at the agreed tip fee and processed through the end of the agreement term.
Equipment Hutchinson shall use its own equipment in fulfilling its responsibilities in this
agreement to the greatest extent possible and shall be responsible for all maintenance of its
equipment and the cost thereof. Hutchinson will contract with a private company to provide the
turning of raw materials. The private contractor will be responsible for insuring the turning
equipment and provide certificate of insurance. All Hutchinson equipment shall be properly
insured. In the event Hutchinson needs the help of St. Cloud in processing some of the materials
the City of Hutchinson will reimbursement St. Cloud $85 per hour for loader time.
Personnel Hutchinson shall use all of its own personnel to operate its equipment in fulfilling this
agreement. All Hutchinson personnel will be properly insured.
Hold Harmless. Hutchinson shall indemnify and hold St. Cloud harmless from all claims of third
parties, employees of Hutchinson, and contractors under Hutchinson's control for claims arising
out of Hutchinson's performance of this contract.
Site Security. St. Cloud shall be responsible for keeping the site secure and for ensuring that its
employees and members of the general public are kept away from the area in which Hutchinson
)L)
is processing the materials. St. Cloud shall be responsible for damages to Hutchinson's
equipment at times that Hutchinson personnel are not on -site.
Invoicing and Payment Hutchinson shall invoice St. Cloud for the costs of performing services
under this agreement as follows: March 1 st, 2012 for the amount that Hutchinson, in consultation
with St. Cloud estimates to be the costs for processing one half of the material on -site at the
beginning of this agreement. The second and final invoice shall be submitted to St. Cloud by
August 15, 2012 representing the costs for processing the remainder of the organic material
subject to this agreement.
Cost. St. Cloud shall pay a tipping fee of $19 to Hutchinson for each ton of raw leaves and grass
that will be processed into compost. St. Cloud and Hutchinson together shall determine the
tonnage of compost that needs to be processed.
Entitlement to Organic materials. St. Cloud shall be entitled to 1000 yards of finished compost
processed by Hutchinson at the site at no cost to St. Cloud with the remaining balance becoming
property of the City of Hutchinson. Hutchinson shall be entitled to take possession of and
process brush branches and logs located on the site, keeping in the resulting processed material
for its own use.
Grinding. Grinding under this agreement will consist of annual normal volumes of St. Cloud
logs and brush to be ground at no charge. Grinding of the materials will commence between the
dates of June 1 — June 30` Any excess materials generated from severe storm events will not be
commensurate under this agreement.
City of St. Cloud
B �� y
Its i �
r � � I r c
7YlCireh
Date
City of Hutchinson
By
Its_
By
Its
Date
OL9�
The Kral Me District Water System for Freliightitg
T« Fire District Citizens, Council Members, Web -Site Visitors, and Our Face Book Friends
From: Brad Emans, Fire Chief
Date: 03101/2012
Re: Monthly Update on the Activities of the Hutchinson Fire Department for February 2012
Fire Department Response: The Fire Department responded to 32 calls for service in the month of
February.
Fire Officer Only Response: A "fire officer only" responded to 12 calls in February saving the
Hutchinson Fire District the cost of a "general" alarm estimated at $2,184.00 for the month.
Response Time (First Emergency Vehicle Out of the Door): February — 4 minutes 21 seconds.
Example of a Few of the Calls:
• The FD responded twice in twenty four hours to one of the assisted living facilities when a person
pulled the fire alarm and left the scene. Through investigation it was determined that the person
pulling the fire alarm was a resident;
• The FD assisted the County Death Investigator with a DOA in the city since EMS can no longer be
on scene;
• A FD Officer responded to a call of smoke detector activation in a house that was unoccupied. The
neighbor heard the smoke detectors sounding and notified the FD, no fire or smoke was found;
• The FD responded with the Aerial Ladder truck to a working commercial down /residential up
structure Main Street fire in the City of Stewart;
• The FD responded to a fire alarm at one of the churches in the southwest part of the city. Upon
arrival the incident commander found the fire alarm panel on fire from an obvious short in the
system. The fire was extinguished when the power was shut off to the panel;
• The FD responded to a possible residential fire, upon arrival the FD found the refrigerator smoking
from a possible burned out electrical motor. No smoke or fire damage was done to the home;
• In 2008, the state law required all apartment buildings to install carbon monoxide detectors.
Hutchinson vigorously enforced that law through the rental inspection program; it paid off as the FD
was called to a carbon monoxide detector activation during regular sleeping hours and ultimately
found heavy concentrations of CO in the building mechanical room. The FD ventilated the building
and had management contact mechanical repair;
Imo-)
• The FD assisted the Stewart FD with firefighters and additional water supply to a rural 'converted
barn to a commercial business" in their northern fire area. The cause of the fire appears to be a
wood burning stove with the building being a total loss.
Breakdown of the Calls for the Month:
City
Type of Call
Number for the Month
Residential
4
Commercial/Industrial
5
Mufti-Family
8
School
0
Grass
0
Medical
4
CO
4
Rescue
0
Haz -Mat Leak/Spill
1
Vehicle
1
Sky-Warn
0
Mutual Aid
1 Stewart FD
Total
28
Structure Fires
1
Arson
0
Rural:
Type of Call
Number for the Month
Residential
0
Commercial / Industrial
0
School
0
Farm Building
0
Grass
0
Medical
3
CO
0
Rescue
0
Haz -Mat Leak/Spill
0
Vehicle
0
Mutual Aid
1 Stewart FD
Total
4
Structure Fires
t
Arson
0
• Page 2
1 e)L�)
Training: Firefighters Trained on the Following Topics /Equipment:
• Firefighters completed their monthly equipment check including the SCBA check, small engine
test, small tool condition check, electrical equipment check, lights and siren check, and turn -out
gear inspection;
• Firefighters completed a class on communication and incident command (riding the officer seat);
• Firefighters conducted a search and rescue class at the training site including a section on self
rescue and RIT (Rapid Intervention Team) rescue.
Fire Prevention / Public Relations I Other Information:
• The FD and the Rural Fire District conducted their annual meeting to discuss the annual report, FD
goals and objectives, long range planning issues, the 2011 actual budget, and finally establish a
2012 budget;
• The FD participated in the escort of the girls' hockey team on their way to the state tournament.
Measurements:
1. Number of calls that required more than one engine, and four firefighters in February: 2
2. Number of Calls that required more than "required by law investigation" in February: 1
3. Estimated dollars " saved" in property (building and contents) by the fire department response
for the month of February: $0
4. Estimated dollars "lost" in property (building and contents) to fire in February: $0
The FD will be testing for "paid -on -call"
firefighters. If interested, plan to attend the FD
orientation on Thursday, May 24, 2012, 6:00 pm, at the
Hutchinson Fire Station or contact Chief Brad Emans at
(320) 234 -4211.
• Page 3
Q-La-)
Regular Meeting
January 25, 2012
Members present: Vice President Paul Nordin; Secretary Dwight Bordson;
Commissioner Craig Lenz; Attorney Marc Sebora; General Manager Michael Kumm
Members absent: President Robert Hantge
Vice President Nordin called the meeting to order at 3:00 p.m.
Attorney, Marc Sebora, swore in the newly elected commissioners, Leon Johnson and
Monty Morrow.
Vice President Nordin called for the Commission reorganization.
A motion was made by Commissioner Lenz, seconded by Commissioner Johnson to
elect Dwight Bordson to the position of president. Motion was unanimously carried.
A motion was made by Secretary Bordson, seconded by Commissioner Morrow to elect
Craig Lenz to the position of vice president. Motion was unanimously carried.
A motion was made by Secretary Bordson, seconded by Commissioner Lenz to appoint
Leon Johnson as secretary. Motion was unanimously carried.
A motion was made by Secretary Bordson, seconded by Commissioner Lenz to appoint
Marc Sebora as legal counsel. Motion was unanimously carried.
A motion was made by Commissioner Lenz, seconded by Secretary Bordson to appoint
Kim Koski as recording secretary.
A motion was made by Commissioner Johnson, seconded by Commissioner Morrow
designating Citizens Bank & Trust, Wells Fargo and Home State Bank as depository for
utility funds.
The minutes of the December 28, 2011 regular meeting were reviewed. The Board
recommended striking Vice President Nordin's name from the 'Members Present' list as
he was absent. A motion was made by Commissioner Lenz, seconded by Secretary
Bordson to approve the minutes subject to making the recommended correction. Motion
was unanimously carried.
The December 2011 payables were discussed. A motion was made by Secretary
Bordson, seconded by Commissioner Lenz to ratify the payment of bills in the amount of
$3,394,402.41 (detailed listing in payables book). Motion was unanimously carried.
GM Kumm presented the December 2011 financial statements/budget year -to -date.
After discussion, a motion was made by Commissioner Johnson, seconded by
Commissioner Lenz to approve the financial statements/budget year -to -date. Motion
was unanimously carried.
GM Kumm presented the energy conservation rebate to 3M for $44,040.00.
Commissioner Johnson abstained from voting because of a conflict of interest. After
discussion, a motion was made by Commissioner Lenz, seconded by Commissioner
Morrow to approve the energy conservation rebate to 3M for $44,040.00. Motion was
unanimously carried. (Rebate attached.)
GM Kumm presented the HUC strategic plan mission, values and vision statements for
review. A formal review of the strategic plan is done every five years. The vision
statement is broken up into nine sections which will be reviewed at upcoming
commission meetings. After discussion, GM Kumm requested the Board submit any
comments or changes to formally adopt at the February commission meeting.
GM Kumm presented the Service Beyond City Limits of Hutchinson policy. This is part
of our yearly policy review. The Board recommended a correction be made changing
the word 'form' to 'from' on page 2, under 3 (B), third paragraph. A motion was made by
Commissioner Lenz, seconded by Secretary Bordson to approve Service Beyond City
Limits of Hutchinson policy with the recommended correction. (Changes attached.)
GM Kumm presented the CIP Rebate Level of Authority policy. This is also a part of our
yearly policy review and no changes are requested at this time.
GM Kumm presented policies and requirements booklet, sections: MN Government
Data Practices Act & Public Records Request; electric service requirements & charges;
and temporary service — electric. This is part of our policy review and no changes are
requested at this time.
GM Kumm presented changes to exempt and non - exempt handbooks, sections: unpaid
extended leave of absence; family death; emergency leave; and military leave. No
changes recommended for sections family death and emergency leave. Changes to
verbiage of sections unpaid leave of absence and military leave were made for
consistency. After discussion, a motion was made by Commissioner Johnson,
seconded by Commissioner Morrow to approve changes to exempt and non - exempt
handbooks, sections: unpaid extended leave of absence and military leave. Motion was
unanimously carried. (Changes attached.)
Steve Lancaster presented the advertisement for bids for plant 1 cooling tower repair.
Steve explained the wood structure inside the cooling tower needs repair and it is a
budgeted item. After discussion, a motion was made by Commissioner Lenz, seconded
by Secretary Bordson to approve the advertisement for bids for plant 1 cooling tower
repair. Motion was unanimously carried. (Advertisement for bids attached.)
I�LQ
Division Reports
Electric — Steve Lancaster
• Working on ad to fill a system controller position.
Gas — John Webster
• Natural gas purchases for July 2012 at $2.87 and for November 2012 through
October 2015 at $4.075.
• Working with United Farmers Cooperative to transport natural gas off HUC
pipeline to fuel their new plant in Brownton.
• Plant 1 design work and specifications complete for new engine fuel line.
• Working with 3M's St. Paul office on natural gas transport contract which
expired January 1, 2012.
Business — Jan Sifferath
• Nothing to report
Finance — Jared Martig
• Auditors at HUC next week.
• Rough estimate of refinancing bonds — approximate savings of $90,000 per
year.
Legal Update
Attorney Sebora reported City of Hutchinson is considering incorporating a
mortgage foreclosure system to track foreclosed houses in an effort to help
prevent damage to houses from burst pipes as a result of utility disconnection for
non - payment in the winter. Also, the property taxes could be assessed for unpaid
bills. At this time, HUC does not assess unpaid electric and gas bills to property
taxes. After discussion, the Board agreed to Attorney Sebora researching the
opportunity for a bill to be introduced at the current legislation session to allow
assessment of unpaid natural gas and electric bills to property taxes.
Unfinished Business
Common Cup — GM Kumm gave an update on options discussed with Bev Bonte
in response to her request at last commission meeting to offset the disconnect
and reconnect fees to customers who seek financial assistance at Common Cup.
GM Kumm will bring options back to the Board at next commission meeting.
New Business
GM Kumm presented a hand -out explaining the generation marketing analysis.
On behalf of the Hutchinson Utilities Commission, the Board presented Vice President
Nordin with a plaque and meter lamp in appreciation for his years of service to the
Commission.
jam)
There being no further business, a motion was made by Commissioner Johnson,
seconded by Commissioner Morrow to adjourn the meeting at 5:05 p.m. Motion was
unanimously carried.
Leon Johnson, Secretary
ATTEST:
Dwight Bordson, President
Hutchinson Public Library Board Minutes
Monday January 23, 2012
Present: Roger Vacek, Dianne Wanzek, Abby Dahlquist, Stacey Nass, and Mary Henke, Ex- Officio.
Not present: Mary Christensen, Jon Ross, and Guy Stone
Roger Vacek called the meeting to order. The minutes from the last meeting were reviewed. Abby Dahlquist made a
motion that the minutes be approved and Stacey Nass seconded the motion. Motion passed.
The board reviewed and discussed the notes taken by Roger Vacek of the PLS Board meeting held on January 19, 2012.
Old Business:
Mary told us that 195 people have signed up for the Winter Reading Program which is down some from last year.
She also tells us that some people are already done reading their 12 books.
Everything is set for our author visit of Doug Ohman on Monday, April 9` We are not able to use Legacy Funds
to pay for it since it is a program that we have yearly. The Friends of the library will be paying for it.
Plans are still in the works for the MN History Center music program "Happy Days Are Here Again ". Hopefully we
will be able to have it in the lineup for Monday Music in the Park. If not, we could do it before the Music in the Park
series starts or after it is over. Another idea thrown out there is to have the Friends of the Library sell pie or ice cream
floats during the music program. There will be no charge to have this program as it is paid for by the Legacy Funds of the
MN History Center, not our Legacy funding.
We discussed Mary Christiansen's idea of doing a fundraiser at Country Kitchen . We would be able to make 20%
of sales from 5 -9pm on a Monday or Wednesday night. We would like to do this during or near National Library Week.
We decided to try for Monday, April 16. Mary will speak to Matt at Country Kitchen. If this date works out we will be able
to promote it the night of our author visit on April 9. Mary threw out the suggestion that maybe we could use the money
we make and pool it with PLS funds to be earmarked for a -books as others have done. The consensus is that PLS does not
have enough a -books for library customers. It will be discussed again.
New Business:
Mary shared with us a copy of The Friends Of the Library annual meeting 2012 funding requests. We were also
told that the FOL have about 55 members. 14 -15 were present at the recent meeting. They have a group of the 10 -15
core members.
Update on our Legacy Fund upcoming programs: Lori Stengal from the McLeod County Museum is working on
programs for spring & summer. There is an author visit planned for a children's program. Saturday, July 7 buses will be
taking people to the Wilder Pageant in Walnut Grove, MN. We have a request in for a bus trip to Fort Snelling in April or
May for Mcleod County residents.
Stacey Nass made a motion that the meeting be adjourned.
Dianne Wanzek seconded the motion. Meeting adjourned.
Submitted by Abby Dahlquist, Secretary.
a(!�)
Report on the Pioneerland Library System Board Meeting
January 19,2012 by Roger Vacek
1. Recognition meeting at 6:30 PM to honor retirements and years of service for PLS staff, board
members and librarians. Among the seven retirements were John Houlahan PLS director, Sharon Noerenberg
Winsted Head Librarian, Jeanette Stottrup Litchfield /Dassel'Grove City Head Librarian, Brenda Zins Head
Librarian Dawson, Anne Ellefson Dawson Staff and Rose Kiecker Cosmos Staff.
Also honored were retired Board Members Paul Setzepfandt (Renville), Diane Beck (Kandiyohi), Pam
Dille (Litchfield), Pat Brown (Olivia), Barb Nelson (Benson). Also 10,20, 40 years staff service awards — See
attached page for names and library location.
2. PIS meeting (7 PM to 8:15 PM). The Agenda and Oct 20 Board Minutes were approved.
A. Officers: PIS Executive Officers and Finance Committee members were elected for 2012. See list attached.
The Finance Committee members come from each county in PLS for representation of each County.
B. Financial: The Financial Revenue and Expenditure report of 2011 was approved. PLS expenses were 8 %
below budget of $ 4.358 million. Large savings due to 10 to 13 % lower automation services and
telecommunication expenses. Also lower PLS director costs helps after retirement of John Houlahan. The
current PLS director /consultant Mark Ranum is paid approx. $40,000 less than the former director. Mark R is
also director /consultant of Plum Creek Library System in addition to Pioneerland; so he works half time in each
of the two systems. Detailed budgets are available.
PLS Budget for 2011 and 2012 (approved)
Revenues: Expenses: Grants and Legacy: Working Capital (3 mo.):
2011 $4.22 million $4.36 million $263,000 $ 1.09 million
2012 $4.12 million $4.19 million $211,000 $ 1.05 million
Hutchinson Budget for 2011 and 2012 (approved):
Revenues: Expenses: Working Capital Funds Working Capital (3 mo.):
2011 $250,243 $268,639 $140,604 $67,160
2012 $251,343 $280,025 $111,922 $70,006
New hires approved: Ortonville: Amy Anderson and Vickie Gulley
Benson: Sherry Peterson, Katrina Ebert and Kristi Wetzel
C. The Six month contract extension was approved to hire Mark Ranum as Interim Executive Director. Salary of
$4500 will be paid monthly and no more than $27,000 in the six months.
D. Committee appointments: All board members submitted forms to rank the committees they wish to serve.
choose 4 committees: 1. Finance Council 2. Technical committee 3. Long range plan 4. Policy
E. Directors Report: Mark Ranum reported on the State Auditors Meeting and his desire to upgrade the IT
infrastructure so that PLS can increase speeds and service on web servers and e-mail hosting. He proposed that
PLS could provide the service at a lower cost than outsourcing the hosting services.
F. Future Full Board Meeting Dates for the next six months: April 19 and June 21, 2012
Planning, Zoning, and Building Dept. Monthly Report
February 2012
Ruildina Department Permit Activities
Plannina. Zonina, and Building Department — Other Activities
Facilities Management/Maintenance Activities:
Everareen Meals served in February. 2012
Park Silver
Week Of Hutchinson Towers Lake Glencoe Brownton Stewart
212011
2i2012
2011 Year to Date
2012 Year to Date
Total Number Inspections
58
67
154
115
Building Permits Issued by Type
Number of
Permits &
Valuation
Number of
Permits &
Valuation
Year to Date
Number Permits
& Valuation
Year to Date
Number Permits
& Valuation
Commercial new
0
0
0-$0
0
Commercial Additions/ Remodels
6-$20,800
6 - $144,700
12-$75,000
0-$612,700
Industrial new
0
0
0
0
Industrial Additions /Remodels
0
0
0
0
Fire Sprinkling
1 -$134,800
1-$1,600
1 - $134,800
2-$1,600
Total New Residential Units (Single Family, twins, townhomes)
0
0
0
0
Residential misc. additions, repairs, remodels, etc
4-$6,500
5 - $33,500
14-$73,500
5-$109,500
Set fee permits reside, reroof, window replacement, misc. *
9
17
19
24
HRA Permits
1
2-$18,000
1
4-$40,000
Subtotal Building Permits:
$162,100
$197,800
$283,300
$763,800
Mechanical
23 - $36,000
8-$60,000
33 - $60,531
20-$92,500
Plumbing*
4
5
7
7
Signs*
10
10
16
30
Total Permits issued and valuation
58- $198,100
54 - $257,800
103 - $343,831
103 - $858,300
* Set fees not included in valuation
Plannina. Zonina, and Building Department — Other Activities
Facilities Management/Maintenance Activities:
Everareen Meals served in February. 2012
Park Silver
Week Of Hutchinson Towers Lake Glencoe Brownton Stewart
2/1-2/4
149
98
46
84
35
34
2/5-2/11
241
174
88
124
66
58
2112-2/18
257
176
71
139
67
71
2/19-2/25
238
171
68
148
67
44
2/26-2/29
103
62
27
54
24
24
Total
988
681
300
549
2591
231
Total Meals served in December - 3,008
All sites were closed February 29 for snow day
Other Building - Inspection Activities: February P h and 8 ICC Code Review in Chaska
Planning, Zoning, and Building Dept.
Monthly Report for February, 2012
Page 2
Planning and Zoning Monthly Activities
Month/Year: February, 2012
Activity
Number
Additional Info.
Number of Planning Applications Reviewed and Processed
3
Preliminary and Final Plat — Depot
Marketplace, Vacation of Alle
Number of Joint Planning Board Applications Reviewed and
0
Processed
Number of Planning Commission Meetings
0
Number of Joint Planning Meetings
0
Number of Zoning Reviews for Building Permits
12
Number of Land Use Permits Issued
1
Number of Zoning Review for Sign Permits
10
Number of Predevelopment/Pre Application Meetings
2
Outdoor patio discussions with Zella's and
Main Street Pizza
Number of Misc. Planning Meetings
18
Facilities plan presentation, Church Asbestos
removal, Management team (4), Resource
Allocation, Budget meeting, Transportation
Update Plan, Land Use Focus Group,
Discussion on foreclosure properties, City
Council meeting, Wellness Committee
meeting, Public Arts meeting, Met with
Glencoe representatives regarding
inspections, Harrington Merrill meeting, City
Center Vehicle needs, Land Use Continuing
Education
Number of Zoning Enforcement Cases
2
Nuisance property meetings
Number of Walk -In Customers Served
200
Site Visits
13
31 Hassan St, 406 Main St, 25 Hassan St,
116 Washington Ave, 126 Washington Ave,
136 Hassan St, 148 Hassan St, 149 Main St,
137 Main St, 405 Main St, 125 Michigan Ave
NE, Zella's and Main Street Sports