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cp12-13-2011 cAGENDA REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, DECEMBER 13, 2011 1. CALL TO ORDER — 5:30 P.M. 2. INVOCATION — Vineyard United Methodist Church 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS. DONATIONS AND COMMUNITY SERVICE TO THE CITY 5. PUBLIC COMMENTS 6. MINUTES (a) REGULAR MEETING OF NOVEMBER 22, 2011 Action — Motion to approve as presented 7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would otherwise ave 7e the e egated to the City Administrator. Traditionally, items are not discussed.) (a) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 13934 - RESOLUTION ESTABLISHING LOCATION FOR TRAFFIC CONTROL DEVICES (5TH AVENUE SE) (b) CONSIDERATION FOR APPROVAL OF ISSUING 2012 LICENSES (MASSAGE, GARBAGEMAULING, PAWN SHOP, TAXI, TOBACCO) (c) CONSIDERATION FOR APPROVAL OF ISSUING SHORT -TERM GAMBLING LICENSE TO CROW RIVER BUILDER ASSOCIATION FOR FEBRUARY 5, 2012 (d) BOARDS APPOINTMENTS /REAPPOINTMENTS - APPOINTMENT OF RAYMOND NORTON TO PLANNING COMMISSION TO MARCH 2012 (FILL TERM OF CHRIS KOVACIK) - APPOINTMENT OF LEON JOHNSON TO HUTCHINSON UTILITIES COMMISSION TO DECEMBER 2016 - REAPPOINTMENT OF MIKE MCGRAW TO HUTCHINSON EDA BOARD TO DECEMBER 2017 (e) CONSIDERATION FOR APPROVAL OF ISSUING TEMPORARY LIQUOR LICENSE TO HUTCHINSON JAYCEES ON APRIL 21, 2012, AT HUTCHINSON CIVIC ARENA (I) CONSIDERATION FOR APPROVAL OF IMPROVEMENT PROJECT CHANGE ORDERS - CHANGE ORDER NO. 3 — LETTING NO.5, PROJECT NO. 11 -06 (PLAZA 15 PARKING LOT IMPROVEMENTS) - CHANGE ORDER NO. 3 — LETTING NO. 1, PROJECT NO. 11 -01 (SCHOL ROAD NW) CITY COUNCIL AGENDA — DECEMBER 13, 2011 (g) CONSIDERATION FOR APPROVAL OF MN /DOT AGREEMENT NO. 99897 — STATE OF MINNESOTA AGENCY AGREEMENT BETWEEN DEPARTMENT OF TRANSPORTATION AND THE CITY OF HUTCHINSON FOR FEDERAL PARTICIPATION IN CONSTRUCTION (h) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS Action — Motion to approve consent agenda 8. PUBLIC HEARINGS — 6:00 P.M. (a) TRUTH IN TAXATION HEARING 9. COMMUNICATIONS RE VESTS AND PETITIONS (Purpose: to provide Council with information necessary to craft wise policy. A ways looking toward the future, not monitoring past) (a) DISCUSSION OF CITY SNOW EMERGENCY PROCESS AND PROCEDURES Action — 10. UNFINISHED BUSINESS 11. NEW BUSINESS (a) CONSIDERATION FOR APPROVAL OF 2012 FEE SCHEDULE Action — Motion to reject — Motion to approve 12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy thatguides the organization and ouncie the logistics of the Council. May include monitoring reports, policy development and governance process items) (a) FIRE DEPARTMENT MONTHLY REPORT FOR NOVEMBER 2011 (b) HUTCHINSON PUBLIC LIBRARY BOARD MINUTES FROM OCTOBER 24, 2011 (c) PIONEERLAND LIBRARY SYSTEM BOARD MEETING FROM OCTOBER 20, 2011 (d) PLANNING, ZONING AND BUILDING DEPARTMENT MONTHLY REPORT FOR NOVEMBER 2011 (e) HUTCHINSON UTILITIES COMMISSION MINUTES FROM OCTOBER 26, 2011, AND NOVEMBER 10, 2011 13. MISCELLANEOUS 14. ADJOURN 2 MINUTES REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, NOVEMBER 22, 2011 1. CALL TO ORDER — 5:30 P.M. ayor teve oo c e t e meeting to order. Members present were Mary Christensen, Bill Arndt, Chad Czmowski and Eric Yost. Others present were Jeremy Carter, City Administrator and Marc Sebora, City Attorney. 2. INVOCATION — Pastor Brian Brosz, Congregational UCC, delivered the invocation. 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS DONATIONS AND COMMUNITY SERVICE TO THE CITY Mayor Cook recognized the high school volleyball team and swim team for their representation of Hutchinson at the state tournament. Captains and participants of the teams were present and introduced themselves. Council Member Christensen recognized the Fire Department and the vast amount of training that the firefighters receive and take on themselves. 5. PUBLIC COMMENTS 6. MINUTES (a) REGULAR MEETING OF NOVEMBER 8, 2011 Motion by Christensen, second by Arndt, to approve the minutes as presented. Motion carried unanimously. 7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would otherwise have been delegated tot the City Administrator. Traditionally, items are not discussed.) (a) RESOLUTIONS AND ORDINANCES (b) CONSIDERATION FOR APPROVAL OF IMPROVEMENT PROJECT CHANGE ORDERS - CHANGE ORDER NO.4 — LETTING NO. 10, PROJECT NO. 10 -02 (SHERWOOD STREET SE EXTENSION) - CHANGE ORDER NO.2 — LETTING NO. 5, PROJECT NO. 11 -06 (PLAZA 15 PARKING LOT IMPROVEMENTS) - CHANGE ORDER NO. 2 — LETTING NO. 1, PROJECT NO. 11 -01 (SCHOOL ROAD NW) (c) CONSIDERATION FOR APPROVAL OF IMPROVEMENT PROJECT SUPPLEMENTAL AGREEMENTS (d) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS Motion by Czmowski, second by Yost, to approve consent agenda. Motion carried unanimously. 8. PUBLIC HEARINGS — 6:00 P.M. — NONE 9. COMMUNICATIONS REQUESTS AND PETITIONS (Purpose: to provide Council with information (v LO-) CITY COUNCIL MINUTES— NOVEMBER 22, 2011 necessary to craft wise policy. Always looking toward the future, not monitoring past) 10. UNFINISHED BUSINESS 11. NEW BUSINESS (a) DISCUSSION OF PUBLIC LIBRARY SERVICES — MARY HENKE Mary Henke, Hutchinson Public Library Head Librarian , presented before the Council. Ms. Henke explained the public librarryy system which is through PioneerI sd Library System (PLS). PLS has been starting to mere smaller libranes with larger libranes. Due to this, Ms. Henke now oversees the Winsted library along with her duties a head librarian at the Hutchinson Public Library. In this position, Ms. Henke oversees administrative duties, such as budget and payroll. Ms. Henke provided an overview of the activity at the Hutchinson Public Library , which includes almost 80,000 users a year. The library provides many sources of media such as books, magazines, videos, audio books and newspapers. Downloadable E -books and audio books are also available. More than 22,000 people use the library's computers for access to the Internet and Office Works programs. There is also a meeting room at the library that gets used quite heavily. More than 100 children's programs are offered and 20 adult programs. There are four full -time equivalent employees that are assisted by 15 volunteers working an average of 30 hours a week, along with a worker from the Real Deal program, a federally funded job training program for seniors, working 15 hours a week. The library is open 52 hours a week, with an on -line catalog available 24 hours a day /7 days a week through Internet access. Ms. Henke then reviewed the local financial support from community businesses and organizations. The support ranges from monetary donations to prizes and coupons for the Children's Summer Reading program. Ms. Henke explained the benefits of being part of a regional library system. One of the main reasons is to gain access to federal funds. Another main reason is access to all books within the library system. Being part of a library system also provides a vast amount of technical resources through the State of Minnesota. None of these options would be available if the library was a standalone system. (b) CONSIDERATION POLICY R APPROVAL OF PAYMENT CARD INDUSTRY DATA SECURITY STANDARD Tom Kloss, Information Technology Director, presented before the Council. Mr. Kloss explained that the credit card industry has implemented a set of rules /standards that must be followed to ensure credit card security for the City's customers. One of the requirements is a formal policy for employees who process credit cards, along with an annual review. Mr. Moss reviewed the City of Hutchinson user policy that applies to all employees that physically handle credit cards and credit card data. This policy is required to be put in place by the payment card industry. Motion by Yost, second by Christensen, to approve Payment Card Industry Data Security Standard Policy. Motion carried unanimously. (c) DISCUSSION OF PROPERTY LOCATED AT 256 and 264 4" AVENUE NW Miles Seppelt, EDA Director, presented before the Council. Mr. Seppelt explained that the City has received an inquiry about the possible sale of two city-owned lots located at the intersection of Hwy 7 & Lind Street NW. Staff is recommending that the two lots be sold via sealed bid as one parcel, with a minimum bid of $14,000. Proceeds would be used to pay off the outstanding special assessments on the property and recoup part of the City's initial investment to acquire the Hwy 7 Mn/DOT lots. These two parcels were acquired by the City from Mn/DOT as part of the Hwy 7 reconstruction project. Mayor Cook noted that if the City decides to sell the properties, he would like to be able for the sale price to cover all of the City's costs. Kent Exner, City Engineer, provided input on the assessments that are due and owing on the parcels. The assessments on the lots were levied against the properties. Water /sewer access is c, �QJ CITY COUNCIL MINUTES — NOVEMBER 22, 2011 potentially available off of Lind Street. The properties were only assessed general frontage rates for the Hwy 7 improvement project, not for sewer /water access. Marc Sebora, City Attorney, noted that the successful bidder will have to abide by all planning/zoning laws pertaining to development. All information that a potential bidder will need to know can be included in the advertisement for bids. Motion by Arndt, second by Czmowski,to approve advertisement for bids with a minimum bid of $14,000 for the parcels located at 256 and 264 4 � Avenue NW. Motion carried unanimously. 12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the organization and ounci an manage the logistics of the Council. May include monitoring reports, policy development and governance process items.) (a) PIONEERLAND LIBRARY SYSTEM MINUTES FROM SEPTEMBER 22, 2011 (b) PARKS, RECREATION, COMMUNITY EDUCATION BOARD MINUTES FROM OCTOBER 3, 2011 (c) 8 ZOCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM OCTOBER (d) HUTCHINSON AREA JOINT PLANNING BOARD MINUTES FROM SEPTEMBER 21, 2011 13. MISCELLANEOUS Marc Sebora — Mr. Sebora commented on the necessity of an organizational meeting following the first of the year. The Charter requires that an organizational meeting be held the first business day of January in the year following a municipal election. Since the City did not have an election in 2011, the organizational meeting could be held as part of the regular meeting on January 10, 2011. The Council concurred that the organizational items will be part of the regular agenda on January 10, 2011. Mayor Cook noted that the City Administrator's performance review should be held in January Motion by Yost, second by Christensen, to set city wammisrrawr pcuviuim=Io �_. ..... s °- regularly scheduled Council meeting on January 10, 2011. Motion carved unanimously. May Christensen— Council Member Christensen noted that a resident had contacted her regarding marble - sized gravel in the VFW parking lot which is coming from the alleyway. Kent Exner noted that staff will review and attempt to sweep it back if possible. Ms. Christensen also noted that she had received several calls as to why residents' property taxes are going up. Jeremy Carter, City Administrator, explained that there is a model that he can place on the City's web site that will help explain property tax information specific to a resident's property: More detail will be given at the Truth in Taxation hearing on December 13, 2011. A major impact in the rise in property taxes is due to the loss of the market value credit program. Bill Arndt — Council Member Arndt noted that the Safety Council meeting will be held at the City Center on November 28, 2011, at 12:00noon. This is a change from meeting at the American Legion. Jeremy Carter — Mr. Carter commented on the positive feedback he has received from residents on the value of the leaf pick up program and commented on the good participation of residents. Kent Exner — Mr. Exner commented that School Road is complete with the trail included and new lights and signs being installed. Mayor Cook — Mayor Cook suggested that a meeting be scheduled with the local legislators before the legislative session begins January 24, 2011. ` I CITY COUNCIL MINUTES— NOVEMBER 22, 2011 Mayor Cook also asked if there was an updated survey on SAC /WAC charges. Kent Exner provided an update to the SAC /WAC survey that was presented at the last Council meeting. Hutchinson is not far out on residential charges, but Mayor Cook has concerns with commercial /industrial users and how Hutchinson ranks with other regional centers. Mayor Cook suggested charging the full rate for the first unit, but then half for the other units or a percentage decrease for the subsequent units. Staff and Council concurred that the residential charges should be left as is based on the MET Council criteria, however a sliding scale for industrial and commercial users should be formulated. Residential sewer charges will remain as is. The 2012 fee schedule will reflect the rate structures for SAC /WAC for residential, industrial and commercial users. Dan Jochum, Planning Director, presented before the Council. Mr. Jochum explained that as the comprehensive plan is taking shape, the group is gathering feedback from the surrounding townships. As the plan develops, Mr. Jochum is planning on bringing the townships together to review land use issues. The concept of orderly annexation may also be discussed. 14. ADJOURN Motion by Arndt, second by Christensen, to adjourn at 7:10 p.m. Motion carried unanimously. 4 \ Co (�, J\ RESOLUTION NO. 13934 RESOLUTION ESTABLISHING LOCATION FOR TRAFFIC CONTROL DEVICES WHEREAS, the Police Chief, City Engineer and Public Works Manager agree that the following areas have traffic control concerns which warrant traffic control devices, and; WHEREAS, the Hutchinson City Council has the authority to establish locates as points where traffic control devices shall be erected, pursuant to Section 7.04, Subdivision 1 of the Hutchinson City Code; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF 14UTCHINSON: That the Council hereby establishes the following traffic control devices shall be installed and enforced 1. No Parking 7:00 a.m. to 3:00 p.m. on 5th Ave SE (on the south side of the street, east of the east entrance to New Discoveries Montessori Academy/New Century Academy building). 2. No Parking 7:00 a.m. to 3:00 p.m. on 5�h Ave SE (on the north side of the street west from the intersection with Michigan St SE to the east driveway of the NU Telecom building). NOW, THEREFORE, BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: Adopted by the City Council this 13th day of December, 2011. Steven Cook Mayor ATTEST: Jeremy Carter City Administrator 9 b-) I 7AM -3PM MON - FRI � to-) 2012 License Renewals To: Mayor and City Council From: Stephanie Nelson, Legal Technician Date: December 5, 2011 The following businesses/organizations have submitted renewal applications and payments for licenses effective January 1, 2012 — December 31, 2012: Massage Licenses Catherine's Massage & Spa Services (formerly The Hair Lounge & Spa Services) Genesis Salon & Enso Spa Hutchinson Therapeutic Massage Center Liz Lindemeier Massage Therapy by the Woods Red Clover Massage & Wellness Venus Salon & Spa Garbage/Hauling Licenses Waste Management Pawn Licenses Security Coin & Pawn Shop Inc Taxi Licenses Quality Transportation Tobacco Licenses Casey's Retail Company Cattoor Oil Co., Inc. — Sinclair Cobom's Incorporated — Cash Wise Coborn's Incorporated — Holiday Station Crow River Golf Club Inc Erickson's Diversified Corporation — EconoFoods Erickson's Oil Products, Inc — Freedom Value Center Hutchinson Co -Op — (x2) Hwy 7 W & Adams St Hutchinson Outpost, Inc. Hutchinson Tobacco & Cigar Marketplace Inc. Kwik Trip, Inc. Lamplighter Lounge lI Inc. Murphy Oil USA, Inc. Northern Tier Retail LLC — Super America Pipe Dreams Smokes 4 Less Wal -Mart I1 l Hassan Street Southeast Hutchtason, MN 55350 (320) 587-5151 IF= (320) 234d7A0 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349 All anolications must be received at least 30 days before event in order to be considered Application Type ❑ Short Term Date(s) QGli I% ZV I 1 - FCb 1111 L Fee: $30.00 � Month/ /Year- MonthlD /Year Information -Organization ('vow R \v f V 3ui Icit V Asw I " ov\ '-3ZQ-7-34 -8353 Name Phone Number 3W5a4 Address where regular meeting are held City State Zip Day and time of meetings? I -. VY10V1c10.y OF C4'CV( moYI -'1 Is this organization organized under the laws of the State of Minnesota? )kyes ❑ no How long has the organization been in existence? 7 ., r� How may the organization? 3(f What is the purpose of the organization? �\ \A V l -members `in P\t, N�V`c�id \ ��ll �1 NU eta. In whose custody will organization records be kept? g-,WcW t vt e S V Is l 3ZC Zq _LFji k.( I LW qui Name Phone Number q p y� Fkck^�I V N,\ ss-_�O@ Address rim State zip gL17s R" Kll.e 2_>lag( Mr\ 5-53ob Residence Address City II '' -- r State Zip Date of Birth: / I / I U 1 (L S Place of Birth: E 1 yt� f l e (j t1A f.7 Month/day /year City State Have you ever been convicted of any crime other than a traf&c offense? ❑ yes Ano If yes, explain: C,9,61°t- is cg, %1vw" 1\V A �1a1A c, v a4,e }� J(�,e PACAi'y -(-a,( SckkcAt),.YS tips , S, SAkKJ4V A 40 V( 9 k)t) SNurl�iGv�G 0it_", V1i0\^ °l C1 S�(ICI)C 9 LCJ City ofHtdddaron Applicmion for Bingo Gambldg Devices Liceme Page 1 of 3 Designated Gambling Manager (Qualified under Minnesota Statute 329 as. 4' Y I Phone Number True Name N� Residence Address City State Zip Date of Birth: / / Place of Birth: Month1day /year City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes ❑ no If yes, explain: How long have you been a member of the organization? Game Information location #1 byuy N @ a6A 'i)Me SrIQ�r.; z N lwl tG1�VcjYCu Name ofloeation where game will be played Phone Number ne lC��l f-Ca1U�W�1JIt�S �\�Wkl N 1 SS Address of location where game will be played \\ City State Zip Date(s) and/or day(s) gambling devices will be used: VC Zx I through F-C b S11" a I Z AM AM Hours of the day gambling devices will be used: From . C4 PM_ To 17-100 PM Maximum number of player: Will prizes be paid in money or merchandise? ❑ money Jknerchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes /kno If yes, will a charge be made for such refreshments? ❑ yes ❑ no Game Information Location #2 Name of location where game will be played Phone Number Address of location where game will be played City State zip Date(s) and/or day(s) gambling devices will be used: through AM AM Hours of the day gambling devices will be used: From pM To PM Maximum number of player: Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If yes, will a charge be made for such refreshments? ❑ es ❑ no Name t ate f2 �fqs' 130", C' x e�� y`oY�lvooa fl\" S 5'34 Residence Address City State Zip Q.in r ��OSS P-X C yQI- �\Nt" -UL" –� Name Title �-' Residence Address City State Zip ` L) City OfXutchimmn Appi,,ionfor Bingo Gm IlingDevica Liceme Page 3 of 3 Name Title Officers ky)\c"� t Residence A Paid for Set Name list additional names on Title s533 Residence Address City Stale Zip Name Residence Address City State Zip Title Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? Gambling Manager ❑ yes U no Authorized Officer ayes ❑ no V L- Initial Initial I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof. Signature of gambling manager of organization Internal Use Only City Council l] approved ❑ denied Notes: Date Date q <<) December 7, 2011 Dear City Council Members, I would like to appoint Raymond Norton to fill the vacancy on the Planning Commission created when Chris Kovacic moved out of the city. As you know Raymond has a sincere interest in the city and city government, and he is currently a member of the Comprehensive Plan Steering Committee. He is also on the school board for Agape Christian Academy and in his job he works with twenty school districts to make technology decisions. Raymond has gone through the planning commission process as a property owner. He has also met with Planning Director Dan Jochum previously to understand the role of Planning & Zoning and recently the responsibilities of the Planning Commission. Dan also feels that Raymond will do a good job. I ask for your support and approval of Raymond's appointment. Mayor Steve Cook BI I FA December 7, 2011 Dear City Council Members Don Walser's second term on the Hutchinson Utilities Commission is coming to an end on December 31" and I would like to appoint Leon Johnson to fill that position. Leon has been the plant engineering manager at 3M Hutchinson since 2004. In that role he manages the facilities and maintenance departments at the Hutchinson site. He is also a licensed master electrician and an electrical engineer. During his 3M career Leon has served in a variety of supervisory and management positions at different 3M locations and has been involved in a variety of initiatives. Leon has also served on the Novation Credit Union Supervisory Committee since 2008 and served as mayor of Glencoe from 2000 -2004. Leon appreciates the importance of HUC to the community, both from a product perspective and as a city enterprise. Leon has worked with HUC staff on occasion and he was a speaker on the Hutchinson segment of the video that MMUA is doing to help communities understand the importance of municipal utilities. Leon has the support of the 3M Hutchinson site manager for this position. I believe his background and experience will be an asset to HUC and the community. I ask for your support and approval of Leon's appointment. Sincerely, Mayor Steve Cook Name of organization Date organized Tax exempt number Mat !, T ess -Ir ♦ /9f/.T y�- /t�BooiQo Address City State Zip Code PG Minnesota ly.V s So Name of person making application Business phone Home phone 44 r et- C�so) 23v- C3o0 s -0.7 6 Date set ups will be sold Type of organization � ❑ Club ® Charitable ❑ Religious ❑ Other non - profit nization officer's name X Add New Officer Location where permit will be used. If an outdoor area, describe. 9so fl�rr,�TOq Siteei JMV v Mme' SS3510 State "" ZWAOO� CI'v,t IQ V^ra -V If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service. ZJ a Ver-v, i� 0X o164&1 w,'// 6e &'oo t 61 ir�%.ii :vJOw Tey ee� "Ye'O"e rs w W41 AgVe 50.v e ldro t0,4 7-i3Os If the applicant will carry liquor liability insurance please provide the carrieWname and amount of coverage. 2,,ee, oet 6y Des .v ° � oee 000 64 -/, A AA�y APPROVAL APPLICATION MUST BE APPROVED BY CRY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT City /County Date Approved City Fee Amount Date Fee Paid Signature City Clerk or County Official Permit Date Approved Director Alcohol and Gambling Enforcement NOTE: Submit this form to the city or county 30 days prior to event. Forward application signed by city and /or county to the address above. If the application is approved the Alcohol and Gambling Enforcement Division will return this application to be used as the permit for the event. Page 1 of 1 Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division i (D 444 Cedar Street, Suite 222, St. Paul, MN 55101 651 - 201 -7500 Fax 651- 297 -5259 TTY 651- 282 -6555 APPLICATION AND PERMIT FOR A 1 DAY Alcohol & Gambling Enforcement TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE Name of organization Date organized Tax exempt number Mat !, T ess -Ir ♦ /9f/.T y�- /t�BooiQo Address City State Zip Code PG Minnesota ly.V s So Name of person making application Business phone Home phone 44 r et- C�so) 23v- C3o0 s -0.7 6 Date set ups will be sold Type of organization � ❑ Club ® Charitable ❑ Religious ❑ Other non - profit nization officer's name X Add New Officer Location where permit will be used. If an outdoor area, describe. 9so fl�rr,�TOq Siteei JMV v Mme' SS3510 State "" ZWAOO� CI'v,t IQ V^ra -V If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service. ZJ a Ver-v, i� 0X o164&1 w,'// 6e &'oo t 61 ir�%.ii :vJOw Tey ee� "Ye'O"e rs w W41 AgVe 50.v e ldro t0,4 7-i3Os If the applicant will carry liquor liability insurance please provide the carrieWname and amount of coverage. 2,,ee, oet 6y Des .v ° � oee 000 64 -/, A AA�y APPROVAL APPLICATION MUST BE APPROVED BY CRY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT City /County Date Approved City Fee Amount Date Fee Paid Signature City Clerk or County Official Permit Date Approved Director Alcohol and Gambling Enforcement NOTE: Submit this form to the city or county 30 days prior to event. Forward application signed by city and /or county to the address above. If the application is approved the Alcohol and Gambling Enforcement Division will return this application to be used as the permit for the event. Page 1 of 1 A TO: Mayor & City Council FROM: Kent Exner, DPW /City Engineer RE: Consideration of Improvement Project Change Orders DATE: December 13, 2011 As construction has proceeded on the below listed projects there has been additional work, project scope revisions, and/or construction staging changes. The items specified below have been identified and deemed necessary to satisfactorily complete the projects. The following Change Orders and Supplemental Agreement are proposed as noted: Change Order No. 3 — Letting No. 5/Project No. 11 -06 — Plaza 15 Parking Lot Improvements This Change Order addresses the removal and replacement of unsuitable trench material and installation of downspouts to storm sewer system. This action results in an increase to the original contract payment in the amount of $3,763-47. Change Order No. 3 —Letting No. 1/Project No. 11 -01 —School Rd NW This Change Order addresses the incentive /disincentive for bituminous pavement as outlined within Mn/DOT Specification 2360. This Change Order results in an increase to the contract in the amount of$3,191.73. We recommend that the attached project Change Orders and Supplemental Agreement be approved. cc: Jeremy Carter, City Administrator HUTCHINSON CITY CENTER ca9 ENGINEERING DEPARTMENT` 111 HASSAN STREET SE, HUTCINSON MN 55350 PHONE: 320 - 234.4209 FAX: 320-234-4240 LETTING NO. 5 - PROJECT NO. 11 -06 Dated: 1210212011 CHANGE ORDER NO. 3 Page 1 of 1 Project Location: Plaza 16 Parking Lot Improvements CONTRACTOR: Duininck Inc, 408 8th S4 P O Box 208, Prinstlurg MN 66281 -0208 Phone 320- 978.6011 Contract Amount: $496,414.72 Completion Date: 1011M2Q14 Revised Completion Date: 10/28/2011 Description of Change: This Change Order addresses the need to remove and replace unsuitable trench material and to install downspouts to stone sewer system Itsm No. Spec. Ref. Item Name, INCREASE ITEMS: Unit Quantity Unit Prize Amounb 97 HAUL OUT UNSUITABLE SOIL CY 342 $5.00 $1,710.0 98 HAUL IN SUITABLE SOIL CY 192 $5.00 $960.0 99 FURNISH AND INSTALL DOWNSPOUTS LS 1 $751.34 $751.3 10% CONTRACTOR MARKUP LS 1 $342.13 $342.1 TOTAL INCREASE ITEMS $3,783.4 DECREASE ITEMS: TOTAL DECREASE ITEMS $0.0 NET INCREASE $3,783.47 In accordance with the Contract and Specifications, the contract amount shall be adjusted in the amount of $ 3.763.47 (add)1(deduetj. An extension of -0- days shall be allowed for completion. ORIGINAL PREVIOUS ADDITIONSAMUCTIGI S THIS ADDITIONIDEDUCT ON TOTAL CONTRACT AMOUNT $496,414.72 $665.80 $3,763A7 $500,843.99° Approved: Approved: Contractor - Duininck Inc. Dated: City of Hutchinson - Mayor: Steven W Cook Dated: 12/13/2011 Approved: Approved: City of Hutchinson - City Engineer: Kent Exner Dated: City of Hutchinson - City Administrator: Jeremy J Carter Dated: 12/13/2011 HUTCHINSON CITY CENTER _ ENGINEERING DEPARTMENT 111 HASSAN STREET SE, HUTCINSON MN 55350 PHONE: 320-234-4209 FAX: 320-234-4240 LETTING NO. 1 - PROJECT NO. 11 -01 Dated: 1210112011 CHANGE ORDER NO.3 Page 1 of 1 Project School Road NW Location : CONTRACTOR: Wm Mueller & Sons Inc, 831 Park Ave, P O Box 247, Hamburg MN 55339 Contract $1,417,670.48 Completion Date: 08!3011014 Revised Completion Dab: Amount This Change Order addresses the incentNWdisincentive for bituminous pavement as outlined within MnIDOT Specification 2360. The Description additional cost results in an increase to the contract in the amount of $3,192.73. - of Change: Item No. Spec. Ref. . Item Name Unit Quantity ua t ty Unit Price - Amount.. INCREASE ITEMS: TYPE SPWEA240C WEARING COURSE MIXTURE - STREET 34 2360.503 (31/2 " -2 LIFTS) (2/3.5x$13.74 = $7.85) SY 15161 $13.74 LOT 3 - DENSITY INCENTIVE PER SPECIFICATION - 2" LIFT 7.16% 191.41 105 (213.5 x $13.74 = $7.85 x 2673.3' 7.16% = 191.44 SY) SY 2673.3 $7.851 $1,502.8 LOT 4 - DENSITY INCENTIVE PER SPECIFICATION - 2" LIFT 3.00% 80.19 106 (2/3.5 x $13.74 = $7.85) SY 2673.3 $7.85 $629.5 LOT 5 & LOT 6 - DENSITY INCENTIVE PER SPECIFICATION - 2" 3.00% 80.19 107 LIFT (2/3.5 x $13.74 = $7.85) SY 2673.3 $7.85 $629.5 LOT 8 - DENSITY INCENTIVE PER SPECIFICATION - 2" LIFT 5.06% 96.02 108 (2/3.5 x $13.74 = $7.85) SY 1898 $7.85 $753.9 LOT 9 - DENSITY INCENTIVE PER SPECIFICATION - 2" LIFT 4.04% 111.85 109 (213.5 x $13.74 = $7.85) SY 2769 $7.851 $878.1 LOT 8A - DENSITY INCENTIVE PER SPECIFICATION - 2" LIFT 5.06% 93.53 110 (1.513.5 x $13.74 = $5.89) SY 1848 $5.89 $550.7 TOTAL INCREASE ITEMS $4'944'8 DECREASE ITEMS: TYPE SPNWB230B NON - WEARING COURSE MIXTURE - SY 15161 $9.19 STREET 35 2360.503 (2112") 111 DAY 1 PAVING NON -WEAR GRADATION FAILURE SY 5.00% - 3812.99 $0.4595 ($1,752.07) TOTAL DECREASE ITEMS $3'192) NET INCREASE $3,192.73 In accordance with the Contract and Specifications, the contract amount shall Be adjusted in the amount of $ 3.192.73 (add)/(deduet). n extension of - - -- days shall be allowed for completion. ORIGINAL PREVIOUS AD DITIONS/DEDUCTIONS THIS ADDITIONUDGDNCTION TOTAL CONTRACT AMOUNT $1,417,870.48 $18,754.79 $3,192.73 $1,439,818.00 Approved: pproved: Contractor - Wm Mueller & Sons Inc City of Hutchinson - Mayor. Steven W Cook Dated: Dated: 12/13/2011 Approved: pproved: City of Hutchinson - City Engineer: Kent Exner City of Hutchinson - City Administrator: Jeremy J Carter Dated: Dated: 1 211 3/2 01 1 I L \' J C TO: Mayor & City Council FROM: Kent Exner, DPW /City Engineer RE: Consideration for Approval of MNDOT Agreement No. 99897 - State of Minnesota Agency Agreement between Department of Transportation and The City of Hutchinson for Federal Participation in Construction DATE: December 13, 2011 The attached Agreement and Resolution authorize MnDOT to act as the City's agent in accepting federal funds on the City's behalf for the construction, improvement or enhancement of transportation financed in whole or in part by federal funds. We recommend that this Agreement and Resolution be approved. cc: Jeremy Carter, City Administrator Minnesota Department of Transportation ' State Aid for Local Transportation OF395 John Ireland Boulevard, MS 500 Saint Paul, MN 55155 October 28, 2011 Kent Exner Hutchinson City Engineer 111 Hassan Street SE Hutchinson MN 55350 -2522 SUBJECT: Agency Delegated Contracting Process Agreement Agency Agreement No. 99897 Dear Mr. Exner: Attached are three copies of the agency agreement between the City of Hutchinson and MnDOT, which allows for MnDOT to act as the City's agent in accepting federal aid. This agreement is intended to cover all federally funded projects that lire City of Hutchinson is awarded funds for until revisions are needed to the agreement. It supersedes the agreement executed in or about 2003, which is referenced in this agreement. There are not substantial changes to the agreement. There is a more clear reference to the DCP checklist as well as requirements and references to other State Aid policies and procedures rather than MnDOT's. I also get frequent calls questioning the CFDA number for the projects so I added that information. While I do not anticipate that the requirements in Section I.J.1 will apply to you, the language required by federal law and must be included in all federally funded project agreements as of October 1, 2010. Please review the agreement and if approved, have all three copies signed. A Council resolution similar to the attached example must be passed. The certified resolution should then be placed as the last page in each of the three copies of the agreement. Please verify that the person/title authorized to sign as stated in the resolution, corresponds to the signature (person/title) on the signature page. Please return all three copies of the agreement to me for MnDOT signatures. A fully executed copy will be returned to you. If you have any questions or need any revisions, please feel free to contact me at 651.366.3822. Sincerely, I✓ U Lynnette Roshell, PE Project Development Engineer Enclosures cc: Mel Odens DSAE File An Equal Opportunity Employer e 0 Ca IF, © 0 0 RESOLUTION NO. 13935 RESOLUTION APPOINTING COMMISSIONER OF TRANSPORTATION AS AGENT OF THE CITY OF HUTCHINSON TO ACCEPT FEDERAL AID FUNDS BE IT RESOLVED, that pursuant to Minnesota Statute Section 161.36, the Commissioner of Transportation be appointed as Agent of the City of Hutchinson to accept as its agent, federal aid funds which may be made available for eligible transportation related projects. BE IT FURTHER RESOLVED, the Mayor and the City Administrator are hereby authorized and directed for and on behalf of the City, to execute and enter into an agreement with the Commissioner of Transportation prescribing the terms and conditions of said federal aid participation as set forth and contained in "Minnesota Department of Transportation Agency Agreement No. 99897', a copy of which said agreement was before the City Council and which is made a part hereof by reference. Adopted by the City Council this 13th day of December, 2011. Steven W. Cook, Mayor Jeremy J. Carter, City Administrator CERTIFICATION STATE OF MINNESOTA CITY OF HUTCHINSON I hereby certify that the foregoing Resolution is a true and correct coy of the Resolution presented to and adopted by the City of Hutchinson at a duly authorized meeting thereof held on the 13th day of December, 2011, as shown by the minutes of said meeting in my possession. City Administrator Notary Public My Commission Expires 9 l� MnDOT Agreement No. 99897 STArE OF MINNESOTA AGENCY AGREEMENT BETWEEN DEPARTMENT OF TRANSPORTATION AND THE CITY OF HUTCHINSON FOR FEDERAL PARTICIPATION IN CONSTRUCTION This agreement is entered into by and between the City of Hutchinson and the State of Minnesota acting through its Commissioner of Transportation ( "MnDOT"), Pursuant to Minnesota Statutes Section 161.36, the City desires MnDOT to act as the City agent in accepting federal funds on the City behalf for the construction, improvement, or enhancement of transportation financed either in whole or in part by federal funds, hereinafter referred to as the "Project(s) "; and This agreement is intended to cover all federal aid projects initiated by the City and therefore has not specific State Project number tied to it, and The Catalog of Federal Domestic Assistance number or CFDA number is 20.205, and This agreement supersedes agreement number 84362 and; MnDOT requires that the terms and conditions of this agency be set forth in an agreement. THE PARTIES AGREE AS FOLLOWS: 1. DUTIES OF THE CITY A. DESIGNATION. The City designates MnDOT to act as its agent in accepting federal funds in its behalf made available for the Project(s). Details on the required processes and procedures are available on the State Aid Website B. STAFFING. The City will furnish and assign a publicly employed licensed engineer, ( "Project Engineer"), to be in responsible charge of the Project(s) and to supervise and direct the work to be performed under any construction contract let for the Project(s). In the a@emative where the City elects to use a private consultant for construction engineering services, the City will provide a qualified, full -time public employee of the City, to be in responsible charge of the Project(s). The services of the City to be performed hereunder may not be assigned, sublet, or transferred unless the City is notified in writing by MnDOT that such action is permitted under 23 CFR 1.33 and 23 CFR 635.105 and state law. This written consent will in no way relieve the City (MoDOT Agrament No. 9997) Page 1 '1L� from its primary responsibility for performance of the work. 2. During the progress of the work on the Project(s), the City authorizes its Project Engineer to request in writing specific engineering and/or technical services from MnOOT, pursuant to Minnesota Statutes Section 161.39. Such services may be covered by other technical service agreements. If MnDOT furnishes the services requested, and if MnDOT requests reimbursement, then the City will promptly pay MnDOT to reimburse the state trunk highway fund for the full cost and expense of furnishing such services. The costs and expenses will include the current MnDOT labor additives and overhead rates, subject to adjustment based on actual direct costs that have been verified by audit. Provision of such services will not be deemed to make MnDOT a principal or co-principal with respect to the Project(s). C. LETTING. The City will prepare construction contracts in accordance with Minnesota law and applicable Federal laws and regulations. 1. The City will solicit bids after obtaining written notification from MnDOT that the Federal Highway Administration (°FHWA ") has authorized the Project(s). Any Project(s) advertised prior to authorization will not be eligible for federal reimbursement. 2. The City will prepare the Proposal for Highway Construction for the construction contract, which will include all of the federal -aid provisions supplied by MnDOT. 3. The City will prepare and publish the bid solicitation for the Project(s) as required by state and federal laws. The City will include in the solicitation the required language for federal -aid construction contracts as supplied by MnDOT. The solicitation will state where the proposals, plans, and specifications are available for the inspection of prospective bidders, and where the City will receive the sealed bids. 4. The City may not include other work in the construction contract for the authorized Project(s) without obtaining prior notification from MnDOT that such work is allowed by FHWA. Failure to obtain such notification may result In the loss of some or all of the federal funds for the Project(s). 5. The City will prepare and sell the plan and proposal packages and prepare and distribute any addendums, if needed. 6. The City will receive and open bids. T. After the bids are opened, the City Council will consider the bids and will award the bid to the lowest responsible bidder, or reject all bids. If the construction contract contains a goal for Disadvantaged Business Enterprises, the City will not award the bid until it has received certification of the Disadvantaged Business Enterprise participation from the MnDOT Equal Employment Opportuntty Office. D. CONTRACT ADMINISTRATION. rage 2 (MnDOT Ag=ffwM No. 99847) q �) The City will prepare and execute a construction contract with the lowest responsible bidder, hereinafter referred to as the "Contractor," in accordance with the special provisions and the latest edition of MnDOTs Standard Specifications for Construction and all amendments thereto. 2. The Project(s) will be constructed in accordance with plans, special provisions, and standard specifications of each Project. The standard specifications will be the latest edition of MnDOT Standard Specifications for Highway Construction, and all amendments thereto. The plans, special provisions, and standard specifications will be on file at the City Engineers Office. The plans, special provisions, and specifications are incorporated into this agreement by reference as though fully set forth herein. The City will furnish the personnel, services, supplies, and equipment necessary to properly supervise, inspect, and document the work for the Project(s). The services of the City to be performed hereunder may not be assigned, sublet, or transferred unless the City is notified in writing by MnDOT that such action is permitted under 23 CFR 1.33 and 23 CFR 635.105 and state law. This written consent will in no way relieve the City from its primary responsibility for performance of the work. 4. The City will document quantifies in accordance with the guidelines set forth in the Construction Section of the Electronic State Aid Manual that were in effect at the time the work was performed. 5. The City will test materials in accordance with the Schedule of Materials Control in effect at the time each Project was let. The City will notify MnDOT when work is in progress on the Project(s) that requires observation by the Independent Assurance Inspector as required by the Independent Assurance Schedule. 6. The City may make changes in the plans or the character of the work, as may be necessary to complete the Project(s), and may enter into supplemental agreement(s) with the Contractor. The City will not be reimbursed for any costs of any work performcd under a supplemental agreement unless MnDOT has notified the City that the subject work is eligible for federal funds and sufficient federal funds are available. 7. The City will request approval from MnDOT for all costs in excess of the amount of federal funds previously approved for the Project(s) prior to incurring such costs. Failure to obtain such approval may result in such costs being disallowed for reimbursement. 6. The City will prepare reports, keep records, and perform work so as to enable MnDOT to collect the federal aid sought by the City. Required reports are listed in the MnDOT State Aid Manual, Delegated Contract Process Checklist, available from MnDOrs authorized representative. The City will retain all records and reports in accordance with MnDO7s record retention schedule for federal aid projects. 9. Upon completion of the Project(s), the Project Engineer will determine whether the work will be accepted. (MnDOT Ag=n=fl No. 99897) Page � L�) F PAYMENTS. 1. The entire cost of the Project(s) is to be paid from federal funds made available by the FHWA and by other funds provided by the City. The City will pay any part of the cost or expense of the Project(s) that is not paid by federal funds. 2. Tho City will prepare partial estimates in accordance with the terms of the construction contract for the Project(s). The Project Engineer will certify each partial estimate. Following certification of the partial estimate, the City will make partial payments to the Contractor in accordance with the terms of the construction contract for the Project(s). 3. Following certification of the partial estimate, the City may request reimbursement for costs eligible for federal funds. The City's request will be made to MnDOT and will include a copy of the certified partial estimate. 4. Upon completion of the Projeet(s), the City will prepare a final estimate in accordance with the terms of the construction contract for the Project(s). The Project Engineer will certify the final estimate. Following certification of the final estimate, the City will make the final payment to the Contractor in accordance with the terms of the construction contract for the Project(s). 5. Following certification of the final estimate, the City may request reimbursement for costs eligible for federal funds. The City's request will be made to MnDOT and will include a copy of the certified final estimate along with the required records. F. LIMITATIONS. 1. The City will comply with all applicable Federal, State, and local laws, ordinances, and regulations. 2. Nondiscrimination. It is the policy of the Federal I lighway Administration and the State of Minnesota that no person in the United States will, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance (42 U.S.C. 2000d). Through expansion of the mandate for nondiscrimination in Title VI and through parallel legislation, the proscribed bases of discrimination include race, color, sex, national origin, age, and disability. In addition, the Title VI program has been extended to cover all programs, activities and services of an entity receiving Federal financial assistance, whether such programs and activities are Federally assisted or not. Even in the absence of prior discriminatory practice or usage, a recipient in administering a program or activity to which this part applies, is expected to take affirmative action to assure that no person is excluded from participation in, or is denied the benefits of, the program or activity on the grounds of race, color, national origin, sex, age, or disability. It is the responsibility of the City to carry out the above requirements. (MnDOT Agtce tNo. 99997) Page 4 G. H. 3. Workers' Compensation. Any and all employees of the City or other persons while engaged in the performance of any work or services required or permitted by the City under this agreement will not be considered employees of MnDOT, and any and all claims that may arise under the Workers-' Compensation Act of Minnesota on behalf of said employees, or other persons while so engaged, will in no way be the obligation or responsibility of MnDOT. The City will require proof of Workers' Compensation Insurance from any contractor and sub - contractor. 4. Utilities. The City will treat all public, private or cooperatively owned utility facilities which directly or indirectly serve the public and which occupy highway rights of way in conformance with 23 CFR 645 "Utilities" which is incorporated herein by reference. AUDIT. 1. The City will comply with the Single Audit Act of 1984 and Office of Management and Budget (OMB) circular A -133, which are incorporated herein by reference. 2. As provided under Minnesota Statutes Section 16C.05, subdivision 5, all books, records, documents, and accounting procedures and practices of the City are subject to examination by the United States Government, MnDOT, and either the Legislative Auditor or the State Auditor as appropriate, for a minimum of seven years. The City will be responsible for any costs associated with the performance of the audit. MAINTENANCE. The City assumes full responsibility for the operation and maintenance of any facility constructed or improved under this Agreement. CLAIMS. The City acknowledges that MnDOT is acting only as the City's agent for acceptance and disbursement of federal funds, and not as a principal or co- principal with respect to the Project_ The City will pay any and all lawful claims arising out of or incidental to the Project including, without limitation, claims related to contractor selection (including the solicitation, evaluation, and acceptance or rejection of bids or proposals), acts or omissions in performing the Project work, and any ultra vires acts. The City will indemnify, defend (to the extent permitted by the Minnesota Attorney General), and hold MnDOT harmless from any claims or casts arising out of or incidental to the Project(s), including reasonable attorney fees incurred by MnDOT. The City's indemnification obligation extends to any actions related to the certification of DBE participation, even if such actions are recommended by MnDOT. J. Federal Funding Accountability and Transparency Act ( FFATA). This Agreement requires the City to provide supplies and /or services that are funded in whole or in part by federal funds that are subject to FFATA. The City is responsible for ensuring that all applicable requirements, including but not limited to those set forth herein, of FFATA are met and that the City provides information to the MnDOT as required. 1. Reporting of Total Compensation of the City's Executives. (MnDOT Agmement No. 99897) Page 5 ` a. The City shall report the names and total compensation of each of its five most highly compensated executives for the City's preceding completed fiscal year, if in the City's preceding fiscal year it received: L 80 percent or more of the City's annual gross revenues from Federal procurement contracts and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards), and ii. $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts), and Federal financial assistance subject to the Transparency Act (and subawards); and Hi. The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the compensation information, see the U.S. Security and Exchange Commission total compensation filings at httpi/ANww.see.gov/answerstexecomp.htm.). Executive means officers, managing partners, or any other employees in management positions. b. Total compensation means the cash and noncash dollar value earned by the executive during the City's preceding fiscal year and includes the following (for more information see 17 CFR 229.402(c)(2)): i. Salary and bonus. ii. Awards of stock, stock options, and stock appreciation rights. Use the dollar amount recognized for financial statement reporting purposes with respect to the fiscal year in accordance with the Statement of Financial Accounting Standards No_ 123 (Revised 2004) (FAS 123R), Shared Based Payments. iii. Earnings for services under non -equity incentive plans. This does not include group life, health, hospitalization or medical reimbursement plans that do not discriminate in favor of executives, and are available generally to all salaried employees. iv. Change in pension value. This is the change in present value of defined benefit and actuarial pension plans. V. Above - market earnings on deferred compensation which is not lax qualified. vi. Other compensation, if the aggregate value of all such other compensation (e.g. severance, termination payments, value of life insurance paid on behalf of the employee, perquisites or property) for the executive exceeds $10,000. (MnDOTAgtwe tNo. 998971 Page 6 ` 2. The City must report executive total compensation described above to the MnDOT by the end of the month during which this agreement is awarded. 3. The City will obtain a Data Universal Numbering System (DUNS) number and maintain its DUNS number for the term of this agreement. This number shall be provided to MnDOT on the plan review checklist submitted with the plans for each project. More information about obtaining a DUNS Number can be found at: http7J/fedQov.dnb.com/webform/ 4. The City's failure to comply with the above requirements is a material breach of this agreement for which the MnDOT may terminate this agreement for cause. The MnDOT will not be obligated to pay any outstanding invoice received from the City unless and until the City is in full compliance with the above requirements. II. DUTIES OF MnDOT. A. ACCEPTANCE. MnDOT accepts designation as Agent of the City for the receipt and disbursement of federal funds and will act in accordance herewith. B. PROJECT ACTIVITIES. 1. MnDOT will make the necessary requests to the FHWA for authorization to use federal funds for the Project(s), and for reimbursement of eligible costs pursuant to the terms of this agreement. 2. MnDOT will provide to the City copies of the required Federal -aid clauses to be included in the bid solicitation and will provide the required Federal -aid provisions to be included in the Proposal for Highway Construction. 3. MnDOT will review and certify the DBE participation and notify the City when certification is complete. If certification of DBE participation (or good faith efforts to achieve such participation) cannot be obtained, then City must decide whether to proceed with awarding the contract. Failure to obtain such certification will result in the project becoming ineligible for federal assistance, and the City must make up any shortfall. 4. MnDOT will provide the required labor postings. C. PAYMENTS. 1. MnDOT will receive the federal funds to be paid by the FHWA for the Project(s), pursuant to Minnesota Statutes § 161.36, Subdivision 2. 2. MnDOT will reimburse the City, from said federal funds made available to each Project, for each partial payment request, subject to the availability and limits of those funds. 3. Upon completion of the Project(s), MnDOT will perform a final inspection and verify the federal and state eligibility of all the payment requests. If the Project is found to have been completed in accordance with the plans and (MnDOT AX=MCnt No. 49897) Page 7 9igi specifications, MnDOT will promptly release any remaining federal funds due the City for the Project(s). 4. In the event MnDOT does not obtain funding from the Minnesota Legislature or other funding source, or funding cannot be continued at a sufficient level to allow for the processing of the federal aid reimbursement requests, the City may continue the work with local funds only, until such time as MnDOT is able to process the federal aid reimbursement requests. D. AUTHORITY. MnDOT may withhold federal funds, where MnDOT or the FHWA determines that the Project(s) was not completed in compliance with federal requirements. E. INSPECTION. MnDOT, the FHWA, or duty authorized representatives of the state and federal government will have the right to audit, evaluate and monitor the work perfonned under this agreement. The City will make available all books, records, and documents pertaining to the work hereunder, for a minimum of seven years following the closing of the construction contract. III. TORT LIABILITY. Each party is responsible for its own acts and omissions and the results thereof to the oxtent authorized by law and will not be responsible for the acts and omissions of any others and the results thereof. The Minnesota Tort Claims Act, Minnesota Statutes Section 3.736, governs MnOOT liability. IV. ASSIGNMENT. Neither party will assign or transfer any rights or obligations under this agreement without prior written approval of the other party. V. AMENDMENTS. Any amendments/supplements to this Agreement will be in writing and executed by the same parties who executed the original agreement, or their successors in office. VI. AGREEMENT EFFECTIVE DATE. This agreement is effective upon execution by the appropriate State officials pursuant to Minnesota Statutes Section 16C.05. VII. CANCELLATION. This agreement may be canceled by the City or MnDOT at any time, with or without cause, upon ninety (90) days written notice to the other party. Such termination will not remove any unfulfilled financial obligations of the City as set forth in this Agreement. In the event of such a cancellation the City will be entitled to reimbursement for MnDOT- approved federally eligible expenses incurred for work satisfactorily performed on the Project to the date of cancellation subject to the terms of this agreement. VIII. DATA PRACTICES ACT. The parties will comply with the provisions of the Minnesota Government Data Practices Act (Minnesota Statutes chapter 13) as it applies to all data gathered, collected, created, or disseminated related to this Agreement. Remainder of this page left intentionally blank (MnDOTAgr a wt No. 99897) Page 8 91� IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed intending to be bound thereby. CITY OF HUTCHINSON City certifies that the appropriate person(s) have executed the contract on behalf of the City as required by applicable articles, bylaws, resolutions or ordinances Title: Date: 0 Date: Page 9 2. DEPARTMENT OF TRANSPORTATION 0 Title: Director State Aid for Local Transportation 3. COMMISSIONER OF ADMINISTRATION By: (WDOT Agreement No. 99697) � l� CITY OF HUTCHINSON R55CKREG LOG22001VO Council Check Register 12/7/2011 11/23 thru 2/13/11 Check # Ck Date Amount Vendor / Explanation Account Description 168320 11/23/2011 1,000.00 HUTCHINSON, CITY OF MISCELLANEOUS 168321 11/23/2011 26,443.28 TREBELHORN & ASSOC MOTOR FUELS & LUBRICANTS 168322 11/23/2011 15.00 TREBELHORN, BARRY 168323 12/13/2011 115.18 A. H. STOCK MANUFACTURING CORP CENTRAL GARAGE REPAIR 168324 12/13/2011 224.00 AARP PROFESSIONAL SERVICES 168326 12/13/2011 645.92 ACE HARDWARE REPAIR & MAINTENANCE SUPPLIES 168327 12/13/2011 41.36 AG SYSTEMS EQUIPMENT PARTS 168328 12/13/2011 53.44 ALPHA WIRELESS COMMUNICATIONS 168329 12/13/2011 158.64 AMERICAN BOTTLING CO COST OF MIX & SOFT DRINKS 168330 12/13/2011 124.45 AMERICAN FAMILY INS CO. ACCRUED LIFE INSURANCE 168331 12/13/2011 1.57 AMERICAN MESSAGING COMMUNICATIONS 168332 12/13/2011 108.50 AMERICAN WATERWORKS ASSN TRAVEL SCHOOL CONFERENCE 168333 12/13/2011 8.70 AMERICAN WELDING & GAS CENTRAL GARAGE REPAIR 168334 12/13/2011 65.34 AMERIPRIDE LINEN & APPAREL CONTRACT REPAIR & MAINTENANCE 168335 12/13/2011 331.00 ANIMAL MEDICAL CENTER ON CROW OTHER CONTRACTUAL 168336 12/13/2011 111.70 ARAMARK UNIFORM SERVICE SHOP MATERIALS 168337 12/13/2011 200.92 ARCTIC GLACIER PREMIUM ICE INC COST OF MIX & SOFT DRINKS 168338 12/13/2011 282.00 ARNESON DISTRIBUTING CO COST OF SALES -BEER 168339 12/13/2011 80.05 ARROW TERMINAL LLC REPAIR & MAINTENANCE SUPPLIES 168340 12/13/2011 101.90 ARROWHEAD SCIENTIFIC INC OPERATING SUPPLIES 168341 12/13/2011 4,869.99 AUDIO & SECURITY ENGINEERS CONTRACT REPAIR & MAINTENANCE 168342 12/13/2011 284.62 AUTO VALUE - GLENCOE EQUIPMENT PARTS 168343 12/13/2011 1,989.09 B. W. WELDING RECEIVED NOT VOUCHERED 168344 12/13/2011 10,571.00 BARGEN INC CONTRACT REPAIR & MAINTENANCE 168345 12/13/2011 12,487.00 BEAR LAKE BUILDERS LOAN 168346 12/13/2011 6,626.25 BECKER ARENA PRODUCTS MACHINERY & EQUIPMENT 168347 12/13/2011 663.13 BELLBOY CORP COST OF SALES -WINE 168348 12/13/2011 328.21 BERNICK'S COST OF SALES -WINE 168349 12/13/2011 195.00 BIG COUNTRY 100.1 FM ADVERTISING 168350 12/13/2011 42.83 BOCK, CINDY UNIFORMS & PERSONAL EQUIP 168351 12/13/2011 481.71 BRANDON TIRE CO AUTOMOTIVE REPAIR 168352 12/13/2011 6,975.94 BRAUN INTERTEC CORP PROFESSIONAL SERVICES 168353 12/13/2011 4,785.00 BRYAN STREICH TRUCKING CONTRACT REPAIR & MAINTENANCE 168354 12/13/2011 2,034.44 BUSINESSWARE SOLUTIONS CONTRACT REPAIR & MAINTENANCE 168355 12/13/2011 49,880.80 C & L DISTRIBUTING COST OF SALES -BEER 168356 12/13/2011 506.53 C.A.R. SHOP INC CENTRAL GARAGE REPAIR 168357 12/13/2011 22.42 CASH DRAWER #4 MISCELLANEOUS 168358 12/13/2011 755.27 CENTRAL HYDRAULICS RECEIVED NOT VOUCHERED 168359 12/13/2011 6,587.08 CHEMISOLV CORP CHEMICALS & PRODUCTS 168360 12/13/2011 750.27 COMDATA CORPORATION OPERATING SUPPLIES 168361 12/13/2011 151.76 CONNEY SAFETY PRODUCTS SAFETY SUPPLIES 168362 12/13/2011 81.02 COREY, NICHOLLE TRAVEL SCHOOL CONFERENCE 168363 12/13/2011 3,542.04 CRABTREE COMPANIES, INC. DATA PROC EQUIPMENT RENTAL 168364 12/13/2011 42.67 CROW RIVER AUTO & TRUCK REPAIR AUTOMOTIVE REPAIR 168365 12/13/2011 642.00 CROW RIVER OFFICIALS ASSN OTHER CONTRACTUAL 168366 12/13/2011 280.71 CROW RIVER PRESS INC PRINTING & PUBLISHING 168367 12/13/2011 53.44 CROW RIVER SIGNS OFFICE SUPPLIES 168368 12/13/2011 2,133.00 DAVE'S PALLET SERVICE RECEIVED NOTVOUCHERED 168369 12/13/2011 7,014.70 DAY DISTRIBUTING COST OF SALES -BEER 168370 12/13/2011 3,086.13 DPC INDUSTRIES INC CHEMICALS & PRODUCTS 168371 12/13/2011 709.09 DROP -N -GO SHIPPING, INC POSTAGE 168372 12/13/2011 1,150.00 DUANE BLOCK TRUCKING INC FREIGHT 168373 12/13/2011 86,882.91 DUININCK INC IMPROV OTHER THAN BLDGS 168374 12/13/2011 42.74 DUNDEE MISCELLANEOUS 168375 12/13/2011 980.98 E2 ELECTRICAL SERVICES INC CONTRACT REPAIR & MAINTENANCE 168376 12/13/2011 180.44 ECONO FOODS OPERATING SUPPLIES 168377 12/13/2011 25.00 ELECTRIC MOTOR CO CONTRACT REPAIR & MAINTENANCE 168378 12/13/2011 365.67 EPIC PRODUCTS INC COST OF MIX & SOFT DRINKS 168379 12/13/2011 651.90 ERA LABORATORIES, INC OPERATING SUPPLIES 168380 12/13/2011 630.00 EVENT SOFTWARE DATA PROC EQUIPMENT RENTAL 168381 12/13/2011 556.67 FASTENAL COMPANY REPAIR & MAINTENANCE SUPPLIES 168382 12/13/2011 231.12 FIELDSTONE VINEYARDS COST OF SALES -WINE ft �� 168383 12/13/2011 359.75 FIRE SAFETY USA, INC SMALL TOOLS 168384 12/13/2011 469.10 FIRST CHOICE FOOD & BEVERAGE S OPERATING SUPPLIES 168385 12/13/2011 107.70 FOREST EDGE WINERY COST OF SALES -WINE 168386 12/13/2011 6,399.03 FREMONT INDUSTRIES, INC CHEMICALS & PRODUCTS 168387 12/13/2011 823.64 G & K SERVICES OPERATING SUPPLIES 168388 12/13/2011 1,369.10 GARTNER REFRIGERATION & MFG, I OPERATING SUPPLIES 168389 12/13/2011 2,143.00 GIRLS SOFTBALL ASSN RECREATION ACTIVITY FEES 168390 12/13/2011 2,437.79 GURSTEL, STALOCK & CHARGO PA ACCRUED GARNISHMENTS 168391 12/13/2011 2,969.30 H & R CONSTRUCTION CO. IMPROV OTHER THAN BLDGS 168392 12/13/2011 535.88 H.A.R.T. ACCRUED DEFERRED COMP 168393 12/13/2011 149.57 HAGER JEWELRY INC. MISCELLANEOUS 168394 12/13/2011 1,341.82 HAWK PERFORMANCE SPECIALITIES CONTRACT REPAIR & MAINTENANCE 168395 12/13/2011 140.00 HENNEPIN TECHNICAL COLLEGE TRAVEL SCHOOL CONFERENCE 168396 12/13/2011 1,586.03 HENRY'S WATERWORKS INC STREET MAINT.MATERIALS 168397 12/13/2011 500.57 HILLYARD / HUTCHINSON RECEIVED NOT VOUCHERED 168398 12/13/2011 485.00 HOLT TOUR & CHARTER OTHER CONTRACTUAL 168399 12/13/2011 87.90 HUTCH CAFE OPERATING SUPPLIES 168400 12/13/2011 2,201.00 HUTCHINSON AREA HEALTH CARE COMMON AREA MAINTENANCE 168401 12/13/2011 110.17 HUTCHINSON CO -OP CHEMICALS & PRODUCTS 168402 12/13/2011 5,026.80 HUTCHINSON LEADER OTHER CONTRACTUAL 168403 12/13/2011 1,183.55 HUTCHINSON SENIOR ADVISORY BOA OPERATING SUPPLIES 168404 12/13/2011 99,931.46 HUTCHINSON UTILITIES UTILITIES 168405 12/13/2011 86.14 HUTCHINSON UTILITIES ACCOUNTS PAYABLE MANUAL 168406 12/13/2011 591.77 HUTCHINSON WHOLESALE CENTRAL GARAGE REPAIR 168407 12/13/2011 1,579.97 INTERSTATE POWER COMPANIES, 1 168408 12/13/2011 534.10 INTERSTATE BATTERY SYSTEM MINN EQUIPMENT PARTS 168409 12/13/2011 1,050.00 ISD #110 COMMUNITY ED OTHER CONTRACTUAL 168410 12/13/2011 72.94 JACK'S UNIFORMS & EQUIPMENT UNIFORMS & PERSONAL EQUIP 168411 12/13/2011 34.47 JAKE'S PIZZA OPERATING SUPPLIES 168412 12/13/2011 6.99 JAY MALONE MOTORS CENTRAL GARAGE REPAIR 168413 12/13/2011 130.60 JEFF'S ELECTRIC CONTRACT REPAIR & MAINTENANCE 168414 12/13/2011 1,163.10 A TAYLOR DIST OF MN COST OF SALES -BEER 168415 12/13/2011 142.06 JLR GARAGE DOOR SERVICE CONTRACT REPAIR & MAINTENANCE 168416 12/13/2011 26,626.06 JOHNSON BROTHERS LIQUOR CO. COST OF SALES - LIQUOR 168417 12/13/2011 200.00 JORDAHL, JIM OPERATING SUPPLIES 168418 12/13/2011 186.50 KARP FM RADIO PRINTING & PUBLISHING 168419 12/13/2011 193.50 KDUZ KARP RADIO ADVERTISING 168420 12/13/2011 336.00 KINNEY & LANGE RECEIVED NOT VOUCHERED 168421 12/13/2011 256.90 KLOSS, TOM COMMUNICATIONS 168422 12/13/2011 240,319.88 KNIFE RIVER IMPROV OTHER THAN BLDGS 168423 12/13/2011 818.44 KRIS ENGINEERING EQUIPMENT PARTS 168424 12/1312011 39.71 L & P SUPPLY CO REPAIR & MAINTENANCE SUPPLIES 168425 12/13/2011 225.00 LEVINE, ERIC REPAIR & MAINTENANCE SUPPLIES 168426 12/13/2011 776.25 LIFE INSURANCE COMPANY OF AMER EMPL.HEALTH & INS. BENEFIT 168427 12/13/2011 37,262.84 LOCHER BROTHERS INC COST OF SALES -BEER 168428 12/13/2011 48.68 M -R SIGN MISCELLANEOUS 168429 12/13/2011 150.00 MADINA HOSPITALITY GROUP LLC MEETINGS 168430 12/13/2011 228.97 MCLEOD COOP POWER ASSN UTILITIES 168431 12/13/2011 60,911.00 MCLEOD COUNTY AUDITOR-TREASURE PROFESSIONAL SERVICES 168432 12/13/2011 400.00 MCLEOD COUNTY COURT ADMINISTRA OTHER REVENUES 168433 12/13/2011 500.00 MCLEOD COUNTY COURT ADMINISTRA OTHER REVENUES 168434 12/13/2011 300.00 MCLEOD COUNTY COURT ADMINISTRA OTHER REVENUES 168435 12/13/2011 68.85 MCRAITH, JOHN OPERATING SUPPLIES 168436 12/13/2011 336.65 MENARDS HUTCHINSON REPAIR & MAINTENANCE SUPPLIES 168437 12/13/2011 5.00 MESSAGE MEDIA COMMUNICATIONS 168438 12/13/2011 350.00 MICHIGAN DEPARTMENT OF AGRICUL DUES & SUBSCRIPTIONS 168439 12/13/2011 85.00 MINI BIFF RENTALS 168440 12/13/2011 500.00 MINNESOTA DEPT OF AGRICULTURE DUES & SUBSCRIPTIONS 168441 12/13/2011 57.50 MINNESOTA DEPT OF MOTOR VEHICL MISCELLANEOUS 168442 12/13/2011 100.00 MINNESOTA NURSERY & LANDSCAPE TRAVEL SCHOOL CONFERENCE 168443 12/13/2011 38.00 MINNESOTA SHREDDING REFUSE - RECYCLING 168444 12/13/2011 994.70 MINNESOTA VALLEY TESTING LAB OTHER CONTRACTUAL 168445 12/13/2011 1,351.46 MKT EQUIPMENT LLC CENTRAL GARAGE REPAIR 168446 12/13/2011 16.99 MN VAC CLEANING SUPPLIES 168447 12/13/2011 186.48 MORGAN CREEK VINEYARDS COST OF SALES -WINE 168448 12/13/2011 254.70 MOTION INDUSTRIES INC RECEIVED NOT VOUCHERED 168449 12/13/2011 464.00 NCPERS LIFE INS, ACCRUED LIFE INSURANCE 168450 12/13/2011 15.00 NEBRASKA DEPT OF AGRICULTURE DUES & SUBSCRIPTIONS 168451 12/13/2011 445.00 NEW FRANCE WINE COST OF SALES -WINE 168452 12/13/2011 285.00 NICOLLET COUNTY COURT ADMIN OTHER REVENUES 168453 12/13/2011 250.00 NORTH SHORE ANALYTICAL INC OTHER CONTRACTUAL 168454 12/13/2011 128.20 NORTHERN BUSINESS PRODUCTS OPERATING SUPPLIES 168455 12/13/2011 341.97 NORTHERN SAFETY TECHNOLOGY EQUIPMENT PARTS 168456 12/13/2011 3,918.92 NU- TELECOM COMMUNICATIONS 168457 12/13/2011 490.14 NUSS TRUCK & EQUIPMENT RECEIVED NOT VOUCHERED 168458 12/13/2011 635.45 O'REILLY AUTO PARTS CENTRAL GARAGE REPAIR 168459 12/13/2011 210.69 OENOPHILIA COST OF MIX & SOFT DRINKS 168460 12/13/2011 56.70 OFFICE DEPOT OFFICE SUPPLIES 168461 12/13/2011 113.13 OFFICE OF ENTERPRISE TECHNOLOG COMMUNICATIONS 168462 12/13/2011 368.35 OLD DOMINION BRUSH REPAIR & MAINTENANCE SUPPLIES 168463 12/13/2011 5,000.00 OMAN, BRETT LOAN 168464 12/13/2011 238.58 PAKOR INC OPERATING SUPPLIES 168465 12/13/2011 53.33 PAULSON, JOHN TRAVEL SCHOOL CONFERENCE 168466 12/13/2011 2,096.74 PAUSTIS & SONS WINE CO COST OF SALES -WINE 168467 12/13/2011 6,284.25 PEAT INC. 168468 12/13/2011 15,392.20 PHILLIPS WINE & SPIRITS COST OF SALES -WINE 168469 12/13/2011 321.00 PINNACLE DISTRIBUTING COST OF MIX & SOFT DRINKS 168470 12/13/2011 1,539.62 PLAISTED COMPANIES RECEIVED NOT VOUCHERED 168471 12/13/2011 3,158.72 PRIMROSE OIL CO REPAIR & MAINTENANCE SUPPLIES 168472 12/13/2011 5,234.58 PRO CARE SERVICES INC CONTRACT REPAIR & MAINTENANCE 168473 12/13/2011 155.39 PRO -BUILD REPAIR & MAINTENANCE SUPPLIES 168474 12/13/2011 3.31 PROMAXX TRUCK PARTS REPAIR & MAINTENANCE SUPPLIES 168475 12/13/2011 151.78 QUADE ELECTRIC REPAIR & MAINTENANCE SUPPLIES 168476 12/13/2011 2,000.00 QUALITY CONTROL & INTEGRATION OTHER CONTRACTUAL 168477 12/13/2011 11,652.06 QUALITY WINE & SPIRITS CO. COST OF SALES - LIQUOR 168478 12/13/2011 315.24 QUARTERMASTER UNIFORMS & PERSONAL EQUIP 168479 12/13/2011 48.76 QUILL CORP OFFICE SUPPLIES 168480 12/13/2011 5,224.87 R & R EXCAVATING IMPROV OTHER THAN BLDGS 168481 12/13/2011 324.33 R & R SPECIALTIES INC OPERATING SUPPLIES 168482 12/1312011 1,072.85 R.J.L. TRANSFER FREIGHT 168483 12/13/2011 1,300.58 RANDY'S REPAIR SERVICE RECEIVED NOT VOUCHERED 168484 12/13/2011 158.14 REFLECTIVE APPAREL FACTORY INC SAFETY SUPPLIES 168485 12/13/2011 6,120.00 REINER ENTERPRISES, INC FREIGHT - IN 168486 12/13/2011 298.10 RELIABLE OFFICE SUPPLIES OFFICE SUPPLIES 168487 12/13/2011 2,534.01 ROYALTIRE EQUIPMENT PARTS 168488 12/13/2011 1,087.25 RUNNING'SSUPPLY SMALLTOOLS 168489 12/13/2011 4,821.20 SAFE STEP LLC CONTRACT REPAIR & MAINTENANCE 168490 12/13/2011 60.91 SALTMAN LLC OPERATING SUPPLIES 168491 12/13/2011 6,035.00 SCHIMMEL CONSTRUCTION LLC HOUSING REHAB LOANS 168492 12/13/2011 336.00 SCHIMMEL CONSTRUCTION LLC HOUSING REHAB LOANS 168493 12/13/2011 10,350.00 SCHIMMEL CONSTRUCTION LLC HOUSING REHAB LOANS 168494 12/13/2011 26,997.89 SCHMELING OIL CO MOTOR FUELS & LUBRICANTS 168495 12/13/2011 192.60 SCOTT'S WINDOW CLEANING SERVIC CONTRACT REPAIR & MAINTENANCE 168496 12/13/2011 25.42 SEBORA, MARC TRAVEL SCHOOL CONFERENCE 168497 12/13/2011 181.79 SEPPELT, MILES CARALLOWANCE - TRAVEL 168498 12/13/2011 1,035.00 SOIL CONTROL LAB RECEIVED NOT VOUCHERED 168499 12/13/2011 1,781.68 SOUTHERN WINE & SPIRITS OF MN COST OF SALES -WINE 168500 12/13/2011 2,258.14 SPRINT COMMUNICATIONS 168501 12/13/2011 150.06 ST PAUL STAMP WORKS PRINTING & PUBLISHING 168502 12/13/2011 5,715.92 ST. CLOUD, CITY OF 168503 12/13/2011 1,232.47 STAPLES ADVANTAGE RECEIVED NOT VOUCHERED 168504 12/13/2011 278.04 STRATEGIC EQUIPMENT OPERATING SUPPLIES 168505 12/13/2011 20.00 TAPS -LYLE SCHROEDER PROFESSIONAL SERVICES 168506 12/13/2011 1,592.25 THE HARTFORD EMPL.HEALTH & INS. BENEFIT 168507 12/13/2011 230.05 THOMSON WEST OPERATING SUPPLIES 168508 12/13/2011 55.73 TRANSPORTATION SAFETY APPAREL UNIFORMS & PERSONAL EQUIP 168509 12/13/2011 230.54 TUPA, MRS. WM JOHN ACCOUNTS PAYABLE MANUAL 168510 12/13/2011 61.45 UNIFORMS UNLIMITED UNIFORMS & PERSONAL EQUIP 168511 12/13/2011 388.60 UNITED LABORATORIES CLEANING SUPPLIES 168512 12/13/2011 41.85 USI EDUCATION & GOVERNMENT SAL OFFICE SUPPLIES 168513 12/13/2011 1,029.55 USPS - HASLER POSTAGE 168514 12/13/2011 152.92 VACEK, JACOB OPERATING SUPPLIES 168515 12/13/2011 10.90 VALLEY NATIONAL GASES LLC RENTALS 168516 12/13/2011 80.43 VERIZON WIRELESS COMMUNICATIONS 168517 12/13/2011 69.95 VERTECH SOLUTIONS & SERVICES CONTRACT REPAIR & MAINTENANCE 168518 12/13/2011 22,074.53 VIKING BEER COST OF SALES -BEER 168519 12/13/2011 462.90 VIKING COCA COLA COST OF MIX & SOFT DRINKS 168520 12/13/2011 522.00 VINOCOPIA INC 168521 12/13/2011 40.01 WAL -MART COMMUNITY 168522 12/13/2011 10,342.89 WASTE MANAGEMENT OF WI -MN 168523 12/13/2011 1,219.48 WASTE MANAGEMENT OF WI -MN 168524 12/13/2011 13,000.00 WESTWOOD PROFESSIONAL SERVICES 168525 12/13/2011 6,596.99 WINE COMPANY, THE 168526 12/13/2011 22,036.05 WIRTZ BEVERAGE MINNESOTA 168527 12/13/2011 1,125.00 WM MUELLER & SONS 168528 12/13/2011 16,715.73 WM MUELLER & SONS 168529 12/13/2011 17,440.83 WM MUELLER & SONS 168530 12/13/2011 125,882.98 WM MUELLER & SONS 168531 12/13/2011 144.00 WOODLAND HILL VINEYARDS LLC 168532 12/13/2011 13,862.35 WORK CONNECTION, THE 168533 12/13/2011 2,205.00 WRASPIR, BARB 168534 12/13/2011 807.98 XEROX CORP 168535 12/13/2011 720.00 ZELLAS 1,160,362.18 Grand Total Payment Instrument Totals Check Total 1,160, 362.18 Total Payments 1,160,362.18 COST OF SALES- LIQUOR OPERATING SUPPLIES REFUSE - RECYCLING REFUSE - HAULING PROFESSIONAL SERVICES COST OF SALES- LIQUOR COST OF MIX & SOFT DRINKS CONTRACT REPAIR & MAINTENANCE IMPROV OTHER THAN BLDGS IMPROV OTHER THAN BLDGS IMPROV OTHER THAN BLDGS COST OF SALES -WINE OTHER CONTRACTUAL RENTS -BLDGS OTHER COPY MACHINE MEETINGS PAYROLL ELECTRONIC FUNDS TRANSFERS PAYROLL DATE: 12/212011 Period Ending Date: 11126/2011 $51,049.54 IRS - Withholding Tax Account Federal Withholding Employee /Employer FICA Employee /Employer Medicare $10,506.15 MN Department of Revenue State Withholding Tax $37,524.09 Public Employee Retirement Association Employee/Employer PERA/DCP Contributions $2,063.04 TASC Employee Flex Spending Deductions $5,212.28 TASC Employee Contribution to Heath Savings Account $475.00 MNDCP Employee Contributions - Deferred Comp $1,365.00 ING Employee Contributions - Deferred Comp $1,230.00 ICMA Retirement Trust Employee Contributions - Deferred Comp $701.88 MN Child Support System Employee Deductions $0.00 MSRS - Health Savings Plan Employee Deductions to Health Savings Plan $110,126.98 Total Electronic Funds Transfer C) Lk) PAYROLL ELECTRONIC FUNDS TRANSFERS PAYROLL DATE: 12/2/2011 Police Holiday Period Ending Date: 12/31/2011 $6,898.80 IRS - Withholding Tax Account Federal Withholding Employee /Employer FICA Employee /Employer Medicare $1,987.13 MN Department of Revenue State Withholding Tax $9,632.63 Public Employee Retirement Association Employee /Employer PERA/DCP Contributions $18,518.56 Total Electronic Funds Transfer i City of Hutchinson 2012General Fund & Debt Service Fund Truth & Taxation Meeting Tuesday, December 13, 2011 6:00 p.m. low 2011 Market Values ❑ County Starts with the 2010 Market Residential /Commercial Values ❑ Market values are adjusted for 2011 based on several factors: a Sales data: October 111, 2009 — September 30"', 2010; o New Residential /Commercial Construction from the year 2010; ❑ County then actually sets the 2011 Market Value on January 2 "d, 2011 from that data: ❑ March 2011 - Estimated Market Valuation /Market Values notices are sent out to property owners: ❑ April 201 1 "The City of H tchin on Board of Equalization" is held to discuss the 2011 ar et a ues an make any adjustments if necessary: ❑ November 2011 — Final Market Valuation /Market Value notices sent out, and preliminary levies applied to that value. 0 Market Value Exclusion Program ❑ 2011 - State Repealed the MVHC and replaced it with MVEP. ❑ Why were the Changes Enacted? * Help address the State's Budget Deficit * MVHC program has lost general support (Failure to Reimburse Cities) n When the State cuts reimbursements, it has the effect of reducing the city's certified levy. Effects of the new program? * Will cause tax rates & taxes for most properties to rise 1t Property tax relief now delivered by excluding a portion of a home's market value from taxation ❑ Eligibility for Exclusion: CI Homes up to $76,000 in total market value receive maximum exclusion n Amount of exclusion decreases as home val e grows until exclusion is fully phased -out for homes valued at over �41g3,800. Yearly Market Values $1,000,000,000 __.. $900,000,000 $800,000,000 $700,000,000 $600,000,000 $500,000,000 $400,000,000 $300,000,000 $200,000,000 $100,000,000 $- 2006 2007 2008 2009 2010 2011 2012 Proj. Proj. Proj. Proj. 2013 2014 2015 2016 ■ Agriculture Apartment ■ Commercial r Residential S(A Ctry Of4 7 Mission Statement The City of Hutchinson exists so that residents, businesses, property owners and visitors are provided with quality services and programs that support a safe, healthy, sustainable and business - friendly community with a small town atmosphere for a cost of government similar to, or less than comparable out -state Minnesota cities. CUY )4, Six Core Areas of Focus rf ❑ Public Safety Provide Residents & Visitors a "Safe" Environment w/protection of property Health & Recreation Provide and Contribute to a "Healthy Quality of Life" Transportation Provide safe and effective movement throughout the city ❑ Economic Development Provide Diversification, job growth, employment opportunities ❑ Environment Provide concepts that are sustainable & environmental friendly (Le ..... manage community g rowth ) ❑ Good Government L Citizens perceive the City is delivering quality services at a reasonable price and that there is adequate planning for the future. S(O-) Timeline - 2012 Budget Process City Staff started putting together dept. budgets Spring /Summer 201 1 ❑ Council established a levy target — August 0, 201 1 • Council conducted town hall meeting — August 20 , 201 1 • Certified Preliminary GF & Debt Tax Levy — September 13, 201 1 (3% General Fund Levy Inc, 5% Debt Service) • October 25th & November 17th — additional workshops, Nov. 17th Changed GF Levy to 0 %, Staff continued to balance the budget Truth & Taxation Hearing — December 1 3th , 201 1 Set Final Levy's — December 27th, 2011 Pro - Active Measures Taken By The City Over The Last Several Years ❑ Reduce Reliance on LGA to fund the General Operating Budget (Capital Expenditures moving forward) ❑ Reduction of Full -time & Part -time Employees Reduction in staffing hours Early retirement program Consolidation of Administrator & Finance Director Position City Forestry Program — Cooperative model between Parks & Public Works ❑ No Market Adjustments ❑ Reductions in operating expenses, over -time budgets & seasonal budgets ❑ Increases in certain user fees & some fees once waived are no longer waived ❑ Moved from a Fully- insured to HRA to HSA Health Insurance Program s� crry of City of Hutchinson Historical Staffing Levels City Staffing Levels Regular Employees 160 151 1'q 149 1 150 141 . — 142 ._ -1�___3_ . 137 142 140 130 - -- 120 109 110 10 y 110 ;._. _.Ud 100 90 - so v - -. - -. - .. 60 z so 40 30 _ - 20 10 0 VM Preliminary Tax Levy Info. n General Fund Tax Levy a Preliminary General Fund Tax Levy - increase of 3 %, over 2011 , $4,612,779 a Includes Voter Approved Special Mosquito Levy of $35,000 o Debt Service Fund Tax Levy ❑ Preliminary Tax Levy increase of 5 %u - $1,974,778 (- 29% of Total Tax Levy) ❑ Preliminary Total Levy - $6,587,557 (3.6% overall Prelim. Levy increase) ❑ Proposed Final Levy's - $6,454,224 '(Preliminary levy reduced by $133,333) o General Fund Levy - 0% levy increase over prior year o Debt Service Fund Levy - 5% increase over prior yea o Overall Levy Increase - 1.48% $4,000,000 $3,500.000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $0 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 MExisting Qess Levy Reduction) =proposed GP 2010 -2012 =Proposed Future Issues 2013 -2017 — Target Levy Debt Management Plan Project Future Debt Levy cuy e, Q,V� Levy Comparison Graph $7,000,000 $6,183,482 $6,360,187 $6,454,224 $5,890,698 $5,605,900 $6,000,000 Debt Levy, Debt Levy, $1,880,741 Debt Levy, $1,974,778 Debt Levy. $1,791,182 $5,000,000 Debt Levy, $1,705,888 $1,624,900 $4,000,000 $3,000,000 $2,000,000 $1,000,000 ' $0 YR. 2008 YR. 2009 YR. 2010 YR. 2011 PROPOSED 2012 6 )oJ Appox.2012 Tax Bill Breakdown (Re,identiDI ISD a Hui :ounty, City of 2012 Proposed Budget 2000 20'10 2011 2012 DOLLAR 2611/3012 OeBar! .=.I. SUDOST SUDOET St1 INOIDSD ONAI70S REVENUES 7 a... 4,164,810 4,392,300 4,479. 446 4,470,446 Delingaent Taxes 12,000 72,000 12,000 12,000 O.O% Licensee 57.989 58,281 51,300 53,500 2,200 4.3% Perinita 304,696 297,696 246,600 165,960 (57,660) -36.61 Intergovernmental I ... ¢scr x..m_....r�l 378,471 379,971 422,277 472,676 50,399 12.0% LOA 2,205,733 1,784,272 722,000 722,000 - 0.0% Charges Tor Be rVices 1,757,664 1.767,647 1,843.596 1,562.400 8,804 0.5% Flne. 6 Forfelturea 45,000 45,000 45,000 45,000 0.0% In[¢reat Income 70,000 70,000 70,000 35,000 (]5,000) -50.0% Refunds 6 R6lmbursemente 40H,6]2 479,850 430,883 407,152 (23,7]3) -5.5% Tranafers I R.-- .......nnlen..1 157,000 160,000 275,500 56.500 (220,000) WtS Fund Tren.fer 136,290 86,290 86,290 55.290 - O.O% C reekside Transfer 32,500 105,125 57,881 57,a81 0.0% Liquor Transfer 348,600 366,030 451,030 420,000 (31,030) -6.9% Hospital Tr...ter ,57,500 165,375 105,220 794,487 9.261 5.0% Utilities Tra nafer 1,160,250 1,018,263 1,243,114 1,276,224 33,110 2.7% Surcharges 7,000 1,000 400 300 (50) -12.5% Fund Balance 47,,68 10.000 ,5.000 70,000 (6,000) -33.3% Total Rawnwa 11 5 323 11 130 000 10 637 530 70 330 050 200 480 -2.8% EXPENDITURES Salaries 6 6ene8ts 7,727,061 7,206,138 6,607,157 6,633,597 26,440 0.4% Supplies 6 Maintenance 610,630 648,573 761.532 700.835 29,303 3.8% Professional 8 Contractual Services 429.658 448.679 465,925 - 462,442 (3,483) -0.7% services A Charge. 1,965,735 2,084,311 2,233,927 _ 2,155, 664 (78,263) -3.5% Capital Projects Fand Transfer 457,800 480,690 O.O% HATS Tr9nsTers - 87,050 89,300 89, 3o0 92,750 3,450 3.9% Miscellaneous Expenses Irw.i T,.., moral 162.989 160.309 179.698 203,762 � 24.064 13.4% Capital Outlay 49,200 31,000 - 0.0% C- Unga..y - - 300,000 ' (300,000) -1 oo.ox Total Expenditures 11,405,323 11 139 000 70 637 330 10 330 030 208 480 -2.H% City f Historical Budget Graph $12,000,000 $11,485,323 $11,500,000 $11,208,818 $11,139,000 $11,000,000 $10,726.244 - $10,637,539 $10,345,037 $10,500,000 $10,339,050 $10,000,000 $9,500,000 $9,000,000 $8,500,000 _. $8,000,000 .y_ _....... 2006 2007 2008 2009 2010 2011 2012 Cky f 7� General Fund Budget - Expenditures 26.2 %i I 20.4% 2011 General Fund Expenditures 2012 General Fund Expenditures 34.5% 21.1% 33.3% a Public Safety I Streets & Highways I Streets & Highways Culture &Recreation Culture & Recreation Airport Airport General Government General Government I _11.1% 11.9% 20.9% Cay of 4a General Fund Budget - Expenditures . ......... . —., — IINTSk 2.1 NI, 111 I.. ... —. Oty 74� 2012 General Fund Budget - Revenues Sudterga, 330,0% T—f-M 2.,376*21'A Reirribursem—ts, 407,152,4% 10'000'0% Taaes &Pent., 4,491,446,43% Inver tmeM Ear gs nir 35,000, O� Flnes & mfe s' 5,000, 0% 3,500,1% Chrg For Serv., 1,852,400,18% -Permits, 158,950,2% Inter - Gov't, 1,194,976,12% 9 Cky f yt, Wa � 2012 Gen. Fund Budget - Revenues Fund Balance Surcharge Transfers Reimbursements Investment Earnings Fines & Forfeitures Charges for Services Intergovernmental Permits Licenses Taxes & Penalties City of Hutchinson Major Revenue Sources Comparison $0 $500,DD0 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 $4,500,000 $5,000,000 2012 2011 ■ 2010 2CC9 Budget Budget Actual Actual ug j4a 7`� 5 Year Budget 2012 -2016 2013 _ 2014 2015 2010 5 year budget es 8 Benefits 6,633,597 6,898.941 7,174,899 1,461.894 7,760,370 4% irleress. a. & Maintenance 790,835 814,560 838,997 884,167 890,092 3% increase Islonal & Contractual 8ervlces 462,442 462,442 462,442 462,442 462,442 Flat as & charges 2,155,664 2,220.334 2,286.944 2,355.552 2.426,219 3% mane.. Transfers 92,750 92,750 92,750 92,750 92,750 Flat Ilansous Expenses 203,762 r 203,762 ' 203,762 ' 203,762 203,762 Flat 4_� 4,470,446 4,569,035 4,660,418 4,753,624 4,848,606 2% incroase nquent Taxes 12,000 12.000 12,000 12,000 12,000 Flat nee. 53,500 55,105 56,756 56,461 60,215 3% increase nits 158,950 163,710 168,630 173,689 178,900 3 % inc- 'governmental (Al- 1B 1 R.(m....arcl 472,876 472.876 472.876 472.816 472.876 Flat 722,000 722,000 722,000 722,000 722,000 Flat rge. for 8ervlces 1,852,400 1,907,972 1,065,211 2,024,167 2,064,893 3% increase s & Forfeitures 45,000 45,000 45,000 45.000 45.000 Flat .eat Income 35,000 50,000 60,000 60,000 70,000 Adjust wteconomy rods & Reimbursements 407,152 407,152 407,152 407,152 407,152 Flat rlbutlons & Donations (Rural 1-) 55,500 551500 55,500 55.500 55,500 FIN Fund Tranafer 86,290 86,290 80,290 86,290 86,290 Flat rkslde Transfer 57,881 59,617 61,406 63,248 65,146 3% increase or Transfer 420,000 420,000 420,000 420,000 420,000 Flat aital Transfer 194,481 204,205 214,415 225,130 236,393 5 %Incraase Sea Transfer 1,276,224 1,314,511 1,353,946 1,304,564 1,436,401 3% incur so :harp.. 350 1,000 1,000 400 350 1 Balance 10,000 - 10,000 10,000 es 8 Benefits 6,633,597 6,898.941 7,174,899 1,461.894 7,760,370 4% irleress. a. & Maintenance 790,835 814,560 838,997 884,167 890,092 3% increase Islonal & Contractual 8ervlces 462,442 462,442 462,442 462,442 462,442 Flat as & charges 2,155,664 2,220.334 2,286.944 2,355.552 2.426,219 3% mane.. Transfers 92,750 92,750 92,750 92,750 92,750 Flat Ilansous Expenses 203,762 r 203,762 ' 203,762 ' 203,762 203,762 Flat 4_� c„y,�� On -Going Cost - Containment Initiatives Volunteer Program Wellness Program ❑ Facilities Improvement Program ❑ Equipment /Vehicle Replacement Program i- Service Prioritization/Service Level Discussions (Citizen Survey) Additional Revenue Streams (Cooperative Partnerships) Additional Expense Reduction Opportunities cfoACity of Hutchinson Questions? 1�j CITY OF HUTCHINSON RESOLUTION NO. 13936 ADOPTING 2012 FEE SCHEDULE WHEREAS, the City of Hutchinson is empowered by previously passed ordinances to impose fees for services, and WHEREAS, based upon the recommendation of costs for providing the services various city departments NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OF HUTCHINSON, MINNESOTA THAT THE FOLLOWING FEE SCHEDULES ARE ADOPTED AND THAT THESE FEE SCHEDULES REPLACE ANY FEE SCHEDULES PREVIOUSLY APPROVED BY THE HUTCHINSON CITY COUNCIL. 2012 Building Permit Fee Schedule 2012 Compost/Transfer Facility Fee Schedule 2012 Event Center Fee Schedule 2012 Evergreen Reservation Fee Schedule 2012 Finance Department Fee Schedule 2012 Fire Department Fee Schedule 2012 HRA Fee Schedule 2012 Legal Department Fee Schedule 2012 Licenses and Permits Fee Schedule 2012 Liquor License Fee Schedule 2012 Mapping and Printing Service Fee Schedule 2012 Parks, Recreation, and Community Education Fee Schedule 2012 Planning and Land Use Fee Schedule 2012 Police Department Fee Schedule 2012 Public Works Fee Schedule * Fee Schedules attached Adopted by the City Council this 13th day of December 2011 ATTESTED: Jeremy J. Carter City Administrator Steve W. Cook Mayor I s • I City of Hutchinson 2012 Fee Schedule Fee Schedule includes the following (in alphabetical order) - Building /Plumbing /Mechanical permits Page 2 - Creekside Page 4 - Event Center Page 5 - Evergreen Senior Dining Page 6 - Finance Page 6 - Fire Department Page 7 - HRA Page 7 - Legal Page 8 - Licenses (general and liquor) Page 9 - Mapping /Printing Page 10 - Parks, Recreation, Community Education Page 11 - Plan Reviews Page 14 - Planning /Land Use Page 15 - Police Department Page 16 - Public Works Page 16 engineering, assessments, water, water meter, sewer, storm water, garbage, cemetery H.A.T.S., airport, operations & maintenance IAFinance12012 Fee Schedule12012 Fee 5chedule Page 1 of 20 12/8/2011 City of Hutchinson 2012 Fee Schedule Fee Type 2012 Flies Notes 2011 Fees % Increase Last Increase Building/Plumbing/Mechanical Permits Fixed Fees: 1 & 2 Family Residential Reroofing $50.00 plus surcharge fee $50.00 0.0% 2011 1 & 2 Family Residential Residing $50.00 plus surcharge fee $50.00 0.0% 2011 1 & 2 Family Residential Window /Door $50.00 plus surcharge fee $50.00 0.0% 2011 Replacement Manufactured (Mobile) Home Install $185.00 plus surcharge fee. Separate mechanical & plumbing $185.00 0.0% 2011 permit required. Utility Sheds $50.00 under 120' sq. ft - surcharge does not apply. Sheds over 120' sq, ft see 2009 State Square Ft $50.00 0.0% 2011 Construction Value Chart. Moving Permit $175.00 plus surcharge fee, includes excavation permit fee, $175.00 0.0% 2011 if applicable Demolition Permit $125.00 plus surcharge fee. Also a separate deposit $125.00 0.0% 2011 check of $50.00 /day to ensure removal. Gas tank removal is included under demo permits. Curb Cut, Driveway Apron, and Hard $50.00 $50.00 0.0% 2011 Surfacing Driveway Permit Residential Square Foot Valuation: Dwellings $88.46 / sq.ft. $88.46 /sq.ft. 0.0% 2011 Basements Finished $10.00 /sq.fl. $10.00 / sq.ft. 0.0% 2011 Semi - Finished $10.00 / sq.ft. $10.00 / sq.ft. 0.0% 2011 Unfinished $20.00 /sq.ft. $20.00 / sq.ft. 0.0% 2011 Porches 3 Season Porch $62.33 / sq.ft. $62.33 / sq.ft. 0.0% 2011 4 Season Porch $88.46 / sq.ft. $88.46 / sq.ft. 0.0% 2011 Screened Porch $35.38 / sq.ft. $35.38 /sq.ft. 0.0`Y, 2011 Garages Attached $33.74 / sq.ft. $33.74 / sq.ft. 0.0% 2011 Detached $18.63 / sq.ft. $18.63 /scift 0.0% 2011 Gazebo $19.00 / sq.ft. $19.00 / sq.ft. 0.0% 2011 Deck $7.00 / sq.ft. $7.00 / sq.ft. 0.0% 2011 F, 1:1Finance12012 Fee Schebule12012 Fee Schedule Page 2 of 20 121612011 r City of Hutchinson 2012 Fee Schedule Fee Type 2012 Fees Notes 2011 Fees % Increase Last Increase Construction Valuation: $1-$1.200 $49.88 minimum valuation and permit amount $49.88 0.0% 2011 $1,201 - $2,000 $53.03 for the first $1,200 plus $3.20 for each additional $100 or fraction thereof to and including $2,000 $53.03 0.0% 2011 $2,001 - $25,000 $76.35 for the first $2,000 plus $14.70 for each additional $1,000 or fraction thereof to and including $25,000 $76.35 0.0% 2011 $25,001 - $50,000 $431.35 for the first $25,000 plus $10.61 for each additional $1,000 or fraction thereof to and including $50,000 $431.35 0.0% 2011 $50,001 - $100,000 $709.74 for the first $50,000 plus $7.35 for each additional $1,000 or fraction thereof to and including $100,000 $709.74 0.0% 2011 $100,001 - $500,000 $1,095.61 for the first $100,000 plus $5.88 for each additional $1,000 or fraction thereof to and including $500,000 $1,095.61 0.0% 2011 $500,001 - $1,000,000 $3,565.21 for the first $500,000 plus $5.00 for each additional $1,000 or fraction thereof to and including $1,000,000 $3,565.21 0.0% 2011 $1,000,001 and Up $6,183.65 for the first $1, 000,000 plus $3.31 for each additional $1,000 or fraction thereof. $6,183.65 0.0% 2011 Penalty Fee Double the Permit Fee - per City Administrator's memo of 5 -17 -88 Refund Policy Refunds may be available at the discretion of the Building Official. Plumbing Permit Fees: Fixture of Item Fee $12.00 $12 per roughed -in fixture or item. Minimum of $40.00 plus $.50 state surcharge $12.00 0.0% 2011 Mechanical Permit Fees: Gas Conversion Connection (switch) $125.00 plus surcharge fee $125.00 0.0% 2011 Gas Appliance Replacement $50.00 plus surcharge fee $50.00 0.0% 2011 Mechanical Fee 1.25% Valuation X 1.25% - plus surcharge of $.50 for set fees up to $1,010 or more than $1,010 X .0005. Minimum of $40.00 plus $.50 surcharge. 1.25% 0.0% 2011 I1Financa12012 Fee Schedule12012 Fee Schedule Page 3 of 20 171612011 City of Hutchinson 2012 Fee Schedule Fee Type 2012 Fees Notes 2011 Fees Increase Last Increase Miscellaneous Fees: Rental Complaint Inspection Per Rental Inspection Ordinance Existing Home Inspection (FMHA) $75.00 $75.00 0.0% 2011 Parkland Dedication Per subdivision ordinance Temporary Certificate of Occupancy Refundable Deposit Add'I staff time and follow -up is required for temp C.O.s Deposit of $500.00 required and will be refunded if final within timeframe established by Building Department Refundable Deposit Temporary Permits, including footing and foundation permits and preconstruction demolition $125.00 Temporary permits allow limited work to be done prior to complete plan submittal and review $125.00 0.0% 2011 All other non - specified inspections $60.00 Minimum fee plus $.50 stale surcharge ` or the total hourly costs of the jurisdiction, whichever is the greatest. The cost shall include supervision, overhead equipment, hourly wages, and fringe benefits of the employees involved. $60.00 0.0% 2011 Fire Sprinkler Fees: New or Additional Fire Sprinkler Systems 1.25% Fee is equal to 1.25% (.0125) of the total fire sprinkler contract amount, plus a state surcharge of $.50. Minimum of $40 plus .50 state surcharge. 1.25 % 0.0% 2011 ' -. ' -�ix{I �) }. l =- :.. if LL?"'- ..} r 7 :ki.' o-- Creekside Gate Fee: McLeod County resident leaves, grass clippings, and brush (under 6" in diameter) No Charge ID required and bags emptied No Charge 2001 Commercial Leaves and Grass Clippings (bio -corp /paper bag - no plastic) $10.00 tton $10.00 /ton 0.0% 2001 Commercial Leaves and Grass Clippings (plastic) Not Accepted Plastic determination is at the discretion of the monitor and determined on a per load basis Not Accepted 2001 Commercial Brush (under 6" in diameter) No Charge No Charge 2001 Logs (6" diameter or greater) No Charge No Charge 2001 Pallets and Crates $24.00 /ton $24.00 /ton 0.0% 2001 Stump Chips No Charge No Charge 2001 Clean Wood No Charge No Charge 2001 Concrete (Dirty) $5.00 /ton $5.00 /ton 0.0% 2001 Asphalt (Dirty) $5.00 /ton $6.00 /ton .0% 2001 «. _ Y$§v3k —t.t k_.e �+: y.°.«t ✓ fnC . t�_`:�:'iK,,e1 f i t " t 11Flnance12012 Fee Schedule12012 Fee Schedule Page 4 of 20 12/6/2011 City of Hutchinson 2012 Fee Schedule Fee Type 2012 Fees Notes 2011 Fees 1 Increase Last Increase Event Center Great Room: Seating up to 525 dinner or 1,100 theatre Monday - Thursday $300.00 $300.00 0.0% 2001 Friday, Saturday, Holidays $575.00 $575.00 0.0% 2010 Sunday $375.00 $375.00 0.0% 2010 Linen Service Fee $90.00 $90.00 0.0% 2001 Half Great Room: Seating up to 250 dinner or 550 theatre Monday - Thursday $175.00 $175.00 0.0% 2001 Friday, Saturday, Holidays $325.00 $325.00 0.0% 2010 Sunday $250.00 $250.00 0.0% 2010 Linen Service Fee $45.00 $45.00 0.0% 2001 Quarter Great Room: Seating up to 100 dinner or 125 theatre Monday - Thursday $90.00 $90.00 0.0% 2001 Friday, Saturday, Holidays $175.00 $175.00 0.0% 2010 Sunday $125.00 $125.00 0.0% 2010 Linen Service Fee $20.00 $20.00 0.0% 2001 Meeting Room: Ambassador $20.00 Seating for 40 -two hour minimum $20.00 0.0% 2001 Westlund $20.00 Seating for 40 - two hour minimum $20.00 0.0% 2001 McCormick $20.00 Seating for 40 - two hour minimum $20.00 0.0% 2001 Program Room: Cash Wise $40.00 Seating for 75 -two hour minimum $20.00 100.0% 2001 MidCountry $20.00 Sealing for 15 - two hour minimum $20.00 0.0% 2001 Steens $20.00 Seating for 15 - two hour minimum $20.00 0.0% 2001 Hoofer $20.00 Seating for 15 -two hour minimum $20.00 0.0% 2001 LCD Projector 3500 Lumen $300.00 $300.00 0.0% 2001 LCD Projector 1100 Lumen $100.00 $100.00 0.0% 2001 Front Truss Screen 9X12 $83.00 $83.00 0.0% 2001 Rear Truss Screen 9X13 $117.00 $117.00 0.0% 2001 Wireless Microphone $35.00 $35.00 0.0% 2001 Podium with Microphone $35.00 $35.00 0.0% 2001 TV & VCR Lap top $30.00 $30.00 0.0% 2001 Overhead Projector $27.00 $27.00 0.0% 2001 Slide Projector $27.00 $27.00 0.0% 2001 Piano $25.00 $25.00 0.0% 2001 VCRIDVDICD Player $20.00 $20.00 0.0% 2001 Podium $10.00 $10.00 0.0% 2001 ffirwlce12012 Fee Sdwdule12012 Fee Schedule Page 5 of 20 121612011 City of Hutchinson 2012 Fee Schedule Fee Type 2012 Fees Notes 2011 Fees % Increase Last Increase Internet Connection $20.00 $20.00 0.0% 1 2001 Security $51 /hr /officer For events with alcohol, we require at least one Hutchinson police officer on duty until the end of the event (minimum of 4 hours). For groups of 250 or more, a second officer may be required for the final 4 hours of the event. The fee for each officer is $51 /hr. Please refer to "Rental Policy ". $35 /hr /officer 45.7% 2011 Refundable Damage Deposit $200 /event $200 /event 0.0% 2001 White Board/Stand 3X4 $11.00 /day $11.00 /day 0.0% 2001 White Board /Stand 4X6 $14.00 /day $14.00 /day 0.0% 2001 Coffee $10.00 /30 cups $15.00 150 cups Hutchinson Event Center catered events Non HEC catered events $10.00 /30 cups $15.00 /50 cups 0.0% 0.0% 2001 2001 Tripod Screen 6' $10.00 /day $10.00 /day 0.0% 2001 Tripod Screen 8' $15.00 /day $15.00 /day 0.0% 2001 Food Fee $75.00 /day $75.00 /day 0.0% 2001 Beverage Fee $40.00 /day $40.00 /day 0.0% 2001 China/Flatware $3.00 /buffet $5.00 /seated $3.00 /buffet $5.00 /seated 0.0% 0.0% 2001 2001 Draper Easels $5.00 /day $5.00 /day 0.0% 2001 Speaker Phone $20.00 /day $20.00 /day 0.0% 2001 _ t Evergreen Senior Dining Dining Room & Kitchenette $100.00 $100.00 0.0% 2009 Carpeted Room $60.00 $60.00 0.0% 2009 After Hours Open or Lock -up $50.00 $50.00 0.0% 2007 Damage Deposit $100.00 Separate check to be returned when keys are returned and if rooms are cleaned up and no damage has occurred $100.00 0.0% 2007 Finance Returned check from the bank (NSF) $30.00 Covers bank charge 30.001 0.0% 1 2010 Returned electronic payment (ACH) from the bank $30.00 1 Covers bank charge $30.00 0.0% 2010 :�,r 2,11- f� .-,. . _ r s. 19Finanw\2012 Fee Schedule 2012 Fee Schedule Page 6 of 20 1v612011 t City of Hutchinson 2012 Fee Schedule Fee Type 2012 Fees Notes 2011 Fees % Increase Last Increase Fire Department De -Con Trailer $100.00 /hr Plus material used and /or clean -up $100.00 /hr 0.0% 1 2010 Engine $150.00 /hr $150.00 /hr 0.0% 2010 Grass Unit $100.00 /hr $100.00 /hr 0.0% 2010 HERT (Haz-Mat Trailer) $50.00 /hr Plus material and /or equipment used $50.00 /hr 0.0% 2010 IC $40.00 /hr $40.00 /hr 0.0% 2010 Firefighters $20.00 /hr $20.00 /hr 0.0% 2010 MERC (Command Trailer) $50.00 /hr Plus material and /or equipment used $50.00 /hr 0.0% 2010 Platform Truck $300.00 /hr $300.00 /hr 0.0°% 2010 Rescue $160.00 /hr $75.00 /hr First hour Second hour $150.00 /hr $75.00 /hr 0.0% 0.0% 2010 Tanker $150.00 /hr $150.00 /hr 0.0% 2010 Fireworks: Fireworks Only Business & Tent Sales $350.00 (Jan 1 -Dec 31) License fee is non - refundable, cannot be prorated, and cannot be waived $350.00 (Jan 1 - Dec 31) 0.0% 2010 Other retailers $100.00 (Jan 1 - Dec 31) License fee is non - refundable, cannot be prorated, and cannot be waived $100.00 (Jan 1 - Dec 31) 0.0% 2010 Rental registrationtinspection $10.00 /unit $10.00 /unit 0.0% 2010 C pry: HM Subordination Request Processing Fee $100.00 $100.00 0.0% 2003 Hard Copy of Maxfield Study $100.00 $100.00 0.0% 2003 Duplicate Document Fee $50.00 $50.00 0.0% 2007 Loan Processing: Revolving SCDP Rehab Loan Admin Fee $1,500.00 $1,500.00 0.0% 2006 Revolving SCDP New Construction Gap Loan Admin Fee $700.00 Does not include lead testing fees; these fees will be incorporated into the loan $700.00 0.0% 2003 GMHF & CRV Gap Loan Admin Fee $350.00 $350.00 0.0% 2006 SCDP Rehab Project Loan Admin Fee $2,600.00 $2,600.00 0.0 % 2008 HRA Entry Cost Loan Admin Fee $350.00 $350.00 0.0% 2006 Credit Report Fee $15.00 $15.00 0.0% 2000 Lead Risk Assessment $450.00 Lead Risk Assessment for RLP $500 (additional samples required) $450.00 0.0°% 2008 Lead Clearance Testing $150.00 $150.00 0.0% 2008 MHFA Rehab Loan Program Admin Fee FUF /CFUF Title Search Fee 14,00% $25.00 % of loan amount (changed from specific dollar amount) $2,035.00 $25.00 0.0% 0.0% 2008 2008 FUF /CFUF Loan Document Preparation Fee $50.00 $50.00 0.0°% 2008 FUF /CFUF Loan Origination Fee 1.00% % of loan amount 1.00% 0.0% 2008 9 "(,F � Ii4v'..-t2� ��_'�3',n 5xv tl� lei ::_� i ��'Ft:-.!r- s-ye j _ I i. _.a1�= x�� Reci uc^2 ..4f�E� �(.. Yrv. i._d.l£ £,. tk c•� 51 I, i'��i E ± xd �':�.i. 11FinanMk2012 Fee ScheduleV012 Fee Schedule Page 7 of 20 1216/2011 City of Hutchinson 2012 Fee Schedule Fee Type 2012 Fees Notes 2011 Fees % Increase Last Increase Legal Attorneys Fees for Litigation $100.00 /hr Charged per 1/4 hour $100.00 /hr 0.0% 2008 Paralegal's Fees for Litigation $50.00 /hr Charged per 1/4 hour $50.00 /hr 0.0% 2008 Contract Review Fee $100.00 /hr Charged per 1/4 hour $100.00 /hr 0.0% 2008 Attorney's Fees for Rental Registration Prosecution $100.00 /hr Charged per 114 hour $100.00 /hr 0.0% 2008 Paralegal's Fees for Rental Registration Prosecution $50.00 /hr Charged per 1/4 hour $50.00 /hr 0.0% 2008 Dangerous Dog Designation Hearing Up to $1,000.00 Up to $1,000.00 0.0% 2008 The following are court assessed fees for violation of specific ordinances. While these fees have always existed, this is the first year shown on the City of Hutchinson fee schedule. ATV Traffic Control Regulations $125.00 Ordinance No. 73.15 Dog Without License $25.00 Ordinance No. 93.18 Drive through private property to avoid traffic control device $85.00 Ordinance No. 71.08 Emerge cy Parking Prohibition $100.00 Ordinance No. 72.05 Equipment Requirements/Muffler $50.00 Ordinance No. 73.03 Excessive Vehicle Noise Prohibited $85.00 Ordinance No. 71.11 Fail to Remove Animal Waste $30.00 Ordinance No. 93.01 Fire Lanes; Rush Hour Traffic $50.00 Ordinance No. 72.13 Loading Zone $25.00 Ordinance No. 72.09 Motor- homefrrailer /Rec vehicle park restriction $25.00 Ordinance No. 72.07 Motorized Scooters $85.00 Ordinance No. 73.17 No Burning Permit in Possession $100.00 Ordinance No. 88.17 No Parking $25.00 Ordinance No. 72.04 (b) 3 No Parking-Bike Lane $25.00 Ordinance No. 70.05 No Parking-Snow Emergency $100.00 Ordinance No. 72.15 Parallel Parking $25.00 Ordinance No. 72.02 Parking for Advertising or Sale Prohibited $50.00 Ordinance No. 72.11 ParkingtStandingfStopping Prohibited $25.00 Ordinance No. 72.01 Physically Handicapped Parking $200.00 Ordinance No. 72.12 Possession of uncased loaded firearm $125.00 Ordinance No. 130.05 Residential zoning district violation $40.00 Ordinance No. 154.06 Traffic Congestion Street/Restriction/Exemption $25.00 Ordinance No. 71.06 Truck Parking Restricted $25.00 Ordinance No. 72.06 Use of Bike /Skateboards /Rollerskates /Like $25.00 Ordinance No. 73.31 U -Turns Restriction $25.00 Ordinance No. 71.04 Vehicle repair on street/ public parking lot restriction $85.00 Ordinance No. 72.10 City Parking Lots & Rams $25.00 Ordinance No. 72.08 Violate Angle Parking Ordinance $25.00 Ordinance No. 72.03 Violate motorized golf cart ordinance $50.00 Ordinance No. 73.16 Violation of Time Limit Parkin $25.00 Ordinance No 72.04 . 1i, _'n L,:'k -`, -:. , ^t _ a ,fis V I:Tinance12012 Fee Schedule12012 Fee Scr"Ie Page 8 of 20 12/612011 t City of Hutchinson 2012 Fee Schedule Fee Type 2012 Fees Notes 2011 Fees % Increase Last Increase Licenses Carnival $525.00 Refundable deposit 00% 2009 Dance Permit $55.00 Short Term 0.0% 2009 Short-Term Gambling $30.00 Short Term 1M$525.00 0.0% 2009 Garbage & Refuse Haulers: Commercial $125.00 January 1 - December 31 0.0% 2009 Residential $125.00 January 1 - December 31 0.0% 2009 Recycling $55.00 January 1 - December 31 . 0.0% 2009 Recycling $30.00 /day Per Day $30.00 /day 0.0% 2009 Massage Services $175.00 January 1 -December 31 $175.00 0.0% 2009 Motorized Golf Cart $10.00 January 1 - December 31 $10.00 0.0% 2009 Notary Fee $1.00 Per Notarized Item $1.00 0.0% 2009 Parade $30.00 Short Term $30.00 0.0% 2009 Peddler /Solicitor/Transient Merchant $125.00 Per License $125.00 0.0% 2009 Pawn Shops and Precious Metal Dealers $125.00 January 1 - December 31 $125.00 0.0% 2009 Public Property Use: No alcohol use $525.00 $525.00 0.0% 2009 Alcohol use $1,100.00 $1,100.00 0.0% 2009 Second Hand Goods Dealers $125.00 January 1 - December 31 $125.00 0.0% 2009 Shows/Exhibitions $100.00 Short Term $100.00 0.0% 2010 Tattoo License $175.00 January 1 - December 31 $175.00 0.0% 2009 Taxi Cab License (per cab) $5.00 /cab January 1 - December 31 $5.00 /cab 0.0% 2009 Tobacco License $175.00 January 1 - December 31 $175.00 0.0% 2009 Rental Housing Registration & Inspections $10.00 /unit Initial inspection and one additionallfollow up inspection $10.00 /unit 0.0% 2009 $50.00 /unit Second additional/follow -up inspections $50.00 /unit 0.0°% 2009 Double the cost of prev. inspection Subsequent additionaufollow -up inspections Double the cost of prev. inspection Liquor: Club Liquor License Maximum fee amount set by state statute Under 200 Members $300.00 April 1 - March 31 $300.00 0.0% 2009 201 - 500 Members $500.00 April 1 - March 31 $500.00 0.0% 2009 501 - 1000 Members $650.00 April 1 - March 31 $650.00 0.0% 2009 1001 - 2000 Members $800.00 April 1 - March 31 $800.00 0.0% 2009 2001 -4000 Members $1,000.00 April 1 - March 31 $1,000.00 0.0% 2009 4001 - 6000 Members $2,000.00 April 1 - March 31 $2,000.00 0.0% 2009 Over 6000 Members $3,000.00 April 1 - March 31 $3,000.00 0.0% 2009 Consumption & Display $250.00 $25.00 /event April 1 - March 31 Temporary $100.00 150.0% 2009 Wine License $425.00 April 1 - March 31 $425.00 0.0% 2009 On -Sale Intoxicating Mall Liquor & Wine License $600.00 April 1 - March 31 $600.00 1 0.0% 2009 On -Sale Intoxicating Liquor License $3,700.00 April 1 - March 31 (prorate; refundable) $3,700.00 0.0% 2009 On -Sale Sunday Intoxicating Liquor License $125.00 April 1 - March 31 $125.00 0.0 °� 2009 IiFinance12012 Fee Scheeule12012 Fee Schedule Page 9 of 20 IM12011 City of Hutchinson 2012 Fee Schedule Fee T Type 2012 Fees Notes 2011 Fees % Increase Last Increase Off -Sale Non - Intoxicating Malt Liquor License On -Sale Non - Intoxicating Malt Liquor License $300.00 $425.00 May 1 - April 31 (nonrefundable) May 1 - April 31 (nonrefundable) $300.00 $425.00 0.0% 0.0% 2009 2009 On -Sale Non - Intoxicating Malt Liquor License $125.00 Short Term $125.00 0.0% 2009 On -Sale Intoxicating Sunday Temporary License $100.00 One Day $100.00 0.0% 2009 Temporary Liquor License $35.00 /day $75.00 minimum Up to four days $35.00 /day $75.00 minimum 0.0% 0.0% 2009 2009 Intoxicating Liquor Investigations $375.00 Nonrefundable $375.00 0.01/0 2009 3.2 Malt Liquor Investigations $125.00 Nonrefundable $125.00 0.0% 2009 Caterer's Permit $100.00 $300.00 Per Event Annual $100.00 $300.00 0.0% 0.0% 2010 2010 _.. .. Mapping and .Printing Comprehensive Plan Book $25.00 $25.00 0.0% 2009 DC $15.00 $15.00 0.0% 2009 Color Copy with Foldouts $75.00 Four books $75.00 0.0% 2009 Web Copy No Charge No Charge Subdivision Ordinance $20.00 $20.00 0.0% 2009 Zoning Manual $20.00 $20.00 0.0% 2009 Zoning/Shoreland/Subdivision Manual $40.00 $40.00 0.0% 2009 Joint Planning Area Zoning Manual $20.00 $20.00 0.0% 2009 Subdivision Agreement $1.00 /page $1.0o /page 0.0% 2009 8 1/2"X 11" - Black & White print $0.25 /page $0.25 /page 0.0% 2009 8 112" X 11" - Color print $1.50 /page $1.50 /page 0.09/. 2009 Legal or Tabloid Size - Black & While print $1.00 /page $1.00 /page 0.0% 2009 Legal or Tabloid Size - Color print $3.00 /page $3.00 /page 0.0% 2009 18" X 24" - Black & White print $1.50 /page $1.50 /page 0.0% 2009 18" X 24" - Color print $4.50 /page $4.50 /page 010% 2009 24" X 36" - Black & White print $3.00 /page $3.00 /page 0.0% 2009 24" X 35" - Color print $9.00 /page Small city zoning map $9.00 /page 0.0% 2009 36" X 36" - Black & White print $4.50 /page $4.50 /page 0 2009 36" X 36" - Color print $14.00 /page $14.00 /page 0..0% 0% 2009 36" X 48" - Black & White print $6.00 /page $6.00 /page 0.0% 1 2009 36" X 48" - Color print $18.00 /page $18.00 /page 0.0% 2009 Roll Paper Printing $1.50 /sq.ft. $1.50 /sq.ft. 0.0% 2009 Specialty Map preparation $27.50 /hr Map printing at charges noted above; one hour minimum, 114 hour increments thereafter; must be approved by the City IT Director $27.50 /hr 0.0% 2009 2009 2009 8 1/2" X 11" $5.00 Color orthophoto prints $5.00 0.0% 2009 Legal or Tabloid $9.00 Color orthophoto prints $9.00 0.0% 2009 18" X 24" $20.00 Color orthophoto prints $20.00 0.0% 2009 24" X 36" $30.00 Color orthophoto prints $30.00 0.0% 2009 hFinance12012 Fee Shcedule12012 Fee Schedule Page 10 of 20 12J612011 City of Hutchinson 2012 Fee Schedule Fee Type 2012 Fees Notes 2011 Fees % Increase Last Increase 36" X 36" $40.00 Color orthopholo prints $40.00 0.0% 2009 36" X 48" $50.00 Color orthophoto prints $50.00 0.0% 2009 Digital Data Orthophoto $550 / sq.mile Minimum charge of $550.00 $550 / sq.mile 0.0% 2009 Digital Data Contours $550 /sq.mile Minimum charge of $550.00 $550 / sq.mile 0.0% 2009 Digital Data Planimetrics $250 / sq.mile Minimum charge of $250.00 $250 /sq.mile 0.0% 2009 - Purchase a combination of all three data sets for $1,350 / sq.mile not to exceed a maximum charge of $18,100 - Special mapping requests = Data Price + $50 /hr - All data is provided in Arcview Shape File format on a CD - An additional $50 charge will be applied to digital data converted to a .dxf format for CAD systems - The City reserves the right to waive fees by Council direction for other governmental organizations. Commercial -type printing of private, non -city materials (i.e. building plans, site drawings, etc) or map preparation for private use is not allowed. Parks, Recreation & Community Education Youth SportslActivittes: Adaptive Recreation $4.00 /session per session $4.00 /session 0.0% 2009 T -Ball / Baseball (K - Grade 2) $35.00 14 sessions $35.00 0.0% 2010 Girls Softball (Grades 1 - 4) $35.00 14 sessions $35.00 0.0% 2010 Baseball (Grades 2. 5) $35.00 14 sessions $35.00 0.0% 2010 Basketball: PreSchool $20.00 7 sessions $20.00 0.00% 2011 K - Grade 2 $30.00 7 sessions $30.00 0.0% 2011 Grades 3 - 4 $50.00 14 sessions $50.00 0.0% 2011 Grades 5 - 6 $65.00 24 sessions $65.00 0.0% 2011 Football: Flag $25.00 7 sessions $25.00 0.0% 2010 Tackle $45.00 14 sessions $45.00 0.0% 2010 Soccer: Indoor $20.00 6 sessions $20.00 0.0% 2005 Outdoor $35.00 6 sessions $35.00 0.0% 2011 Girls Volleyball $35.00 6 sessions $35.00 0.0% 2011 Gymnastics (Ages 4 - 15) $25.00 8 sessions $25.00 0.0% 2005 Figure Skating: Tots -Delta $55.00 14 sessions $55.00 0.0% Sunday Practice $65.00 14 sessions $65.00 0.0% Open Skating Pass: NO1 Students/Seniors $45.00 $45.00 0.0% Adults $55.00 $55.00 0.0% Families $75.00 $75.00 0.0% I Tinance12012 Fee Schedule12012 Fee Schedule Page 11 of 20 121612011 City of Hutchinson 2012 Fee Schedule Fee Type 2012 Fees Notes 2011 Fees % Increase Last Increase Open Skating: Sunday Non - School Days $2.00 /day $3.00 /day per youth per day per adult per day $2.00 /day $3.00 /day 0.0% 0.0% 2001 2001 School Days School Days Family Hour $2.00 /day $3.00 /day $3.00 /day I per adult per day per family per day per adults $2.00 /day $3.00 /day $3.00 /day 0.0% 0.0% 0.0% 2001 2001 2001 Family Hour Swimming Lessons $5.00 /day $38.00 per family 101essons $5.00 /day 538.00 0.0% 0.0% 2001 2011 Open Swim Open Swim Family Hour Swim Package $3.00 /day $6.00 /day $25.00 per person per day per family 10 swims $3.00/ $6.00 /day $25.00 0.0% 0.0% 0.0% 2001 2001 2001 Swim Package $30.00 senior citizen $30.00 0.0% 2001 Household Swim Package: 1 member $50.00 $50.00 0.0% 2011 2 members $60.00 $60.00 0.0% 2011 3 members $70.00 $70.00 0.0% 2011 4 members $80.00 $80.00 0.0% 2011 5 members id $90.001 $90.00 0.0% 2011 6 members $100.00 $100.00 0.0% 2011 7 members $110.00 $110.00 0.0% 2011 Adult Sports: Men's Basketball $11.00 per game per team $11.00 0.0% 2011 Adult Touch Football $11.00 per game per team $11.00 0.0% 2011 Slowpilch Softball (Umpired Leagues) $11.00 per game per team $11.00 0.0% 2011 Volleyball: Co -Rec $11.00 per match per team $11.00 0.0% 2011 Men's $11.00 per match per team $11.00 0.0% 2011 Sand $45.00 per team 10 matches $45.00 0.0% 2011 Women's $11.00 per match per team $11.00 0.0% 2011 Open Basketball $2.00 per person $2.00 0.0% 2001 Open Hockey $5.00 /day per person per day $5.00 /day 0.0% 2001 Other Fees: West River Park Camping: Electric Hook -Up $15.00 $15.00 0.00/0 20 Water, Sewer, Electric $20.00 $20.00 0.0% 2005 05 Field Rental $10.00 1 1/2 hours $10.00 0.0% 2010 VMF Field: Day Game $35.00 $35.00 0.0% 2007 Night Game $70.00 $70.00 0.0% 2007 Shelter reservation $20.00 $35.00 per day or or $20.00 $35.00 0.0% 0.0% 2007 2007 11Finance\2012 Fee Schedule12012 Fee Schedule Page 12 of 20 IN&2011 r City of Hutchinson 2012 Fee Schedule Fee Type 2012 Fees Notes 2011 Fees % Increase Last Increase Bleachers $20.00 per 3 rows $20.00 0.0% 2007 Picnic Tables $10.00 With three -day rental, will move tables; four table minimum $10.00 0.0% 2007 Garden Plot $35.00 10'x 20' $35.00 0.0% 2009 Open Gym Daily $2.00 per person $2.00 0.0% 2001 Open Gym Pass $40.00 per person $40.00 0.0% 2009 Indoor Playground: Child $2.00 per child $2.00 0.0% 2009 Family $3.00 per family $3.00 0.0% 2009 Family Playground Pass $40.00 $40.00 0.0% 2011 Rec Center and Civic Arena (dry floor): First Full Day $600.00 per day $600.00 0.0% 2001 Half Day $350.00 1/2 day $350.00 0.0% 2010 Additional Day $300.00 each additional day $300.00 0.0% 2001 Youth $35.00 /hr per hour $35.00 /hr 0.0% 2001 Rec Center: Basketball Rental $17.50 per court per hour $17.50 0.0% 2009 Volleyball Rental $17.50 per court per hour $17.50 0.0% 2009 Swimming Pool $60.00 per hour $60.00 0.0% 2009 Lobby $15.00 per hour $15.00 0.0% 2009 Civic Arena: Ice Time $140.00 /hr per hour $140.00 /hr 0.0% 2011 Summer Ice $140.00 /hr per hour $140.00 /hr 0.0% 2011 Roberts Park Tournament Fee $40.00 per field per day $40.00 0.0% 2010 Transfers $4.00 per person per class $4.00 0.0% 2010 Cancellations $4.00 deducted from refund $4.00 0.0% 1 2010 "'Team Fees Are Non - Refundable"' ( '� .i f - .fr §i v i'::d :.Y -t. _ ..i� t77777777777- " I:VinanceU012 Fee Schedule12012 Fee Schedule Page 13 of 20 12/6/2011 City of Hutchinson 2012 Fee Schedule Fee Type 2012 Fees Notes 2011 Fees °� Lest Increase Increase Plan Review Plan Review is 65% of the building permit fee Plan Review Fee for similar plans is 25% of Building Permit Fee (per MN Rule 1300.0160) All other non - specified valuations to be determined by Building Official. State Surcharge Fee: Permits with Fixed Fees $5.00 Surcharge for mobile home, demolition, moving, excavation, $5.00 0.0% 2011 residential reroof, residential reside, residential window or door replacement, and utility sheds over 120 sq.ft. Valuation up to $1,000,000 Mil (.0005) X mil (.0005) X Valuations Mil (.0005) X 2011 Valuations Valuations $1,000,000 to $2,000,000 Valuation - Valuation - $1,000,000 X .0004 + $500.00 Valuation - 2011 $1,000,000 X.0004 $1,000,000 X.0004 +$500.00 +$500.00 $2,000,00010$3,000,000 Valuation- Valuation - $2,000,000 X.0003 +$900.00 Valuation- 2011 $2,000,000 X .0003 $2,000,000 X .0003 +$900,00 +$900.00 $3,000,000 to $4,000,000 Valuation - Valuation - $3,000,000 X.0002 + $1,200.00 Valuation - 2011 $3,000,000 X .0002 $3,000,000 X .0002 +$1,200.00 +$1,200.00 $4,000,000 to $5,000,000 Valuation - Valuation - $4,000,000 X.0001 + $1,400.00 Valuation - 2011 $4,000,000 X.0001 $4,000,000 X.0001 +$1,400.00 +$1,400.00 $5,000,000 and over Valuation - Valuation - $5,000,000 X .00005 + $1,500.00 Valuation - 2011 $5,000,000 X .00005 $5,000,000 X.00005 +$1,500.00 + $1,500.00 11 ai s 1:1Finance12012 Fee Schedule12012 Fee Schedule Page 14 of 20 12/ 6/2011 1 City of Hutchinson 2012 Fee Schedule Fee Type 2012 Fees Notes 2011 Fees a0 Increase Last Increase Planning and Land Use Variances $300.00 Includes recording fees $300.00 0.0% 1 2011 Conditional Use Permits $300.00 Includes recording fees $300.00 0.0% 2011 Rezoning $375.00 Includes recording fees $375.00 0.0% 2011 Vacation of street, alley, or easement $375.00 Includes recording fees $375.00 0.0% 2011 Lot Splits (Single and Two Family) $175.00 Includes recording fees $175.00 0.0% 2011 Lot Splits (Multiple Family, Commercial, Industrial) $250.00 Includes recording fees $250.00 0.0% 2011 Comprehensive Plan Amendment $300.00 $300.00 0.0% Planned Unit Development $500.00 Includes recording fees $500.00 0.0% 2011 Platting: Preliminary Plat $400.00 + $10 per lot Plus recording and legal fees $400.00 + $10 per lot 0.0% 2011 Final Plat $200.00 + $10 per lot Plus recording and legal fees $200.00 + $10 per lot 0.0% 2011 Site Plan $250.00 $250.00 0.0% 2011 Annexation $450.00 + $5 per acre Includes annexation fee to be paid to State $450.00 + $5 per aae 0.0% 2011 Grading /Excavation /Erosional Control Permit $50.00 $50.00 0.0% 2011 Sign Permit $1.00 /sq.ft. $60.00 minimum Per square foot with a minimum fee of $60.00 $1.00 / sq.ft. $60.00 minimum 0.0% 2011 Sandwich Board Sign Permit $60.00 Per year $60.00 0.0% 2011 Porlablerremporary Sign Permit $60.00 Per permit, three permits per calendar year $60.00 0.0% 2011 Fence Permit $50.00 $50.00 0.0% 2011 After the Fad Double permit fee Double permit fee Special Meeting Double permit fee Includes $30 payment to Planning Commissioners in attendance Double permit fee Zoning Letters $30.00 Per property address $30.00 0.0% 2011 Flood Zoning Letters $30.00 Per property address $30.00 0.0% 2011 Trees $300.00 Per tree In subdivision agreement NOTE: Application fees include public hearing publication, preparation of maps, public notice mailings, agenda preparation, meetings, site visits, filing fees for the County, administrative expenses, etc. „,(_ �... � �. '� � _._� �i o-,,, =,_, �o ° -.. ,.. 3 7 ,� - � .tip -!r. �' .�T. � st � h 11Flnance12012 Fee Schedule12012 Fee Schedule Page 15 of 20 1218/2011 City of Hutchinson 2012 Fee Schedule Fee Type 2012 Fees Notes 2011 Fees % Increase Last Increase Police Department Animal License Tag (Dog /Cat) $10.00 $10.00 0.0% 2007 Dangerous Dog Designation Registration $50.00 $50.00 0.0% 2009 Animal Impound $50.00 $50.00 0.0% 2007 Animal Maintenance/Kennel Fee: Dogs $15.00 /day Per day $15.00 /day 0.0% 2009 Cats $13.00 /day Per day $13.00 /day 0.0% 2009 Vehicle Impound Storage $10.00 /day Per day $10.00 /day 0.0% 2007 Court Ordered Breath Tests $25.00 /week Per week $25.00 /week 0.0% 2007 Finger Printing $20.00 $20.00 0.0% 2007 Police Report Copies: Walk In $0.25 /page Per page $0.25 /page 0.0% 2007 Mail or Fax $5.00 $5.00 0.0% 2007 Police Service of Papers $35.00 $35.00 0.0% 2007 Photographs $2.00 /page Per page $2.00 /page 0.0% 2007 AudiolVideo Magnetic Media $30.00 /item Per item $30.00 /item 0.0% 2007 Bicycle Licenses $5.00 $5.00 0.0% 2007 Automated Pawn Services $1.50 $1.50 0.0% 2007 i - Public Works Engineering: Design Review 3.00% 3,00% 0.0% Final Design 6.00% 6.00% 0.0% Construction Review and Staking 6.00% 6.00% 0.0% Preliminary Development 1.00% 1.00% 0.0% Contact Administration 2.00 %° 2.00% 0.0% Comphrensive Planning 1.50% 1.50% 0.0 °,6 Topographic Mapping 1.50% 1.50% 0.0% Housing needs fund 1.00% 1.00% 0.0% Financial Services 1.00% 1.00% 0.0% Legal Services 1.00% 1.00% 0.0% Fiscal 1.00% 1.00% 0.0% Standard City Rate: Redevelopment/Newly Annexed 24.00% 24.00% 0.0% New Development 25.00 ° / 25.00% 0.0% Developer Designed & Financed Rate 7.00% 7.00% 0.0% Engineering: Plans & Specs (paper) $80.00 Per set fee $60.00 0.0% Engineering: Plans & Specs (download set) $20.00 Per set fee $20.00 1:1Finance12012 Fee Schedule12012 Fee Schedule Page 16 of 20 1216/2011 • L City of Hutchinson 2012 Fee Schedule Fee Type 2012 Fees Notes 2011 Fees % Increase Last Increase Typical Residential Improvement Assessment Rates: Total street reconstruction $80.00 Per adjusted front foot $80.00 0.0% 2010 Partial street reconstruction $60.00 Per adjusted front foot $60.00 0.0% 2010 Street rehabilitation $47.50 Per adjusted front foal $47.50 0.0% 2010 Mill/overlay of street $30.00 Per adjusted front foot $30.00 0.0% 2010 Water service lateral $3,000.00 replaced during construct/reconstruct $3,000.00 0.0% 2010 Sewer service lateral $3,000.00 replaced during construct/reconstruct $3,000.00 0.0% 2010 Water service lateral - new tap $1,425.00 tap into existing PVC water main $1,425.00 0.0% 2010 Sewer service lateral - new lap $2,135.00 tap into existing PVC sewer main $2,135.00 0.0% 2010 SAC (Sewer Availability Charge) $2,300.00 Residential per MCES criteria & Commercial /Industrial per MCES with initial unit+ 50% of additional units $2,300.00 0.0% 2011 WAC (Water Availability Charge) $1,750.00 Residential per MCES criteria 8 Commercialllndustrial per MCES with initial unit+ 50% of additional units $1,750.00 0.0% 2011 Assessment Search $30.00 $30.00 0.0% 2011 Water Rates: Base charge $7.35 Per water meter $7.35 0.0% 2011 Usage (Residential, Retail, Commercial, Industrial) To 150,000 gallons per month $4.34 $4.34 0.0% 2011 151,000 to 3,000,000 gallons per month $3.18 $3.18 0.0% 2011 Over 3,000,000 gallons per month $2.36 $2.36 0.0% 2011 Water Service Repair $0.50 Per water meter per month $0.50 0.0% 2011 Bulk water $45.00 Deposit for key rental $45.00 0.0% 2011 Key rental fee (Month or partial month) $45.00 Month or partial month $45.00 0.0% 2011 Lost key $585.00 $585.00 0.0% 2011 Per load $20.00 South Park loaded by City staff $20.00 0.0% 2011 Per load $20.00 2 load /day, hydrant rills $20.00 0.0% 2011 Disconnect/Reconnecting Accounts leaving for Winter, or foreclosures (scheduled) $30.00 $30.00 0.0% 2011 Disoonnect/Reconnect delinquent accounts $40.00 $40.00 0.0% 2011 Reconnect after hours, weekends, holiday $100.00 $100.00 0.0% 2011 Water Meter Fees: 3/4" X 5/8" $140.00 Connections and Flanges included $140.00 0.0% 2011 1" $235.00 $235.00 0.0% 2011 1 -1/2" $495.00 $495.00 0.0% 2011 2" $65.00 $65.00 0.0% 2011 2" Compound $1,600.001 1 Water department staff will approve or disapprove or require application of turbo or compound meters. 1 $1,600.00 0.0% 2011 2" Turbo $625.00 $825.00 0.0% 2011 3" Compound $2,150.00 $2,150.00 0.0% 2011 3" Turbo $1,175.00 1 $1,175.00 0.0% 1 2011 h\Finance12012 Fee Schedule12012 Fee Schedule Page 17 of 20 1216/2011 City of Hutchinson 2012 Fee Schedule Fee Type 2012 Fees Notes 2011 Fees % Increase Last Increase 4" Compound 4" Turbo 6" Compound $3,250.00 $2,400.00 $5,900.00 Water department staff will approve or disapprove or require application of turbo or compound meters. $3,250.00 0.0% 2011 $2,400.00 0.0% 2011 $5,900.00 0.0% 2011 6' Turbo $3,700.00 $3.700.00 0.0% 2011 Water meter testing fee $50.00 Plus all direct costs for testing by others $40.00 25.0% 2006 Telecommunications Application Fee: Single User per frequency pair $336.00 $325.00 3.4% 2011 Multi -user PCS $775.00 $750.00 3.3% 2011 Multi -user ESMR $1,059.00 $1,025.00 3.3% 2011 Lease rates Negotiated Negotiated Sewer Rates: Base charge (CATEGORY A) $6.41 Per connection $6.41 0.0% 2010 Usage (CATEGORY A) $6.42 Based upon January/February 30 day avg water usage $6.42 0.0% 2010 Base charge (CATEGORY B) $6.41 Per connection $6.41 0.0% 2010 Usage (CATEGORY B) $5.75 Based upon January/February 30 day avg water usage $5.75 0.0% 2010 Load charges: Biochemical Oxygen Demand (BOD) $0.43 Greater than 140 mg /I $0.43 0.0% 2010 Total Kjedahl Nitrogen (TKN) $1.16 Greater than 50 mg 11 $1.16 0.0% 2010 Suspended Solids $0.40 Greater than 310 mg /I $0.40 0.0% 2010 Phosphorous (P) $5.82 Greater than 6 mg /I $5.82 0.0% 1 2010 Storm Water Utility: Golf Course, Park, Open Space $3.81 $3.52 8.2% 2011 Single & Two - Family Residential $2.93 $2.71 8.1% 2011 Public/Private School & Institutional $14.79 $13.66 8.3% 2011 Multi - Family Residential & Church $21.01 $19.40 8.3% 2011 Commercial & Industrial $37.60 $34.72 8.3% 2011 Lots 1 to 2 acres $5.09 $4.70 8.3% 2011 Lots 2 to 3 acres $8.88 $8.20 8.3% 2011 Lots 3 to 4 acres $12.66 $11.69 8.3% 2011 Lots 4 to 5 acres $16.45 $15.19 8.3% 2011 Lots over 5 acres See Resolution No. 11637 n/a Drainage/Erosion Control permit $35.00 Drainage connection n/a $100.00 Less than 1 acre We $200.00 1 to 5 acres n/a $300.00 More than 5 acres We Garbage Rates: Standard service gallon container $20.12 $20.12 0.0% 2008 N3 60- gallon container $29.02 $29.02 0.0% 2008 90- gallon container $39.92 $39.92 0.0% 2008 I Tinance12012 Fee Schedule12012 Fee Schedule Page 18 of 20 12/812011 City of Hutchinson 2012 Fee Schedule Fee Type 2012 Fees Notes 2011 Fees % Increase Last Increase Weekly valet service 30- gallon container $28.46 $28.46 0.0°/ 2008 60- gallon container $37.36 $37.36 0.0% 2006 90- gallon container $48.26 $48.26 0.0% 2008 Senior Citizens/Low Income Rate Bi- weekly standard service $14.16 1 30- gallon container $14.16 0.0% 2008 Bi- weekly valet service (low income) $19.79 1 30- gallon wntainer $19.79 0.0% 2008 Senior citizen reduced rate (low income) $2.50 $2.50 0.0% 2008 Senior citizen reduced valet $10.84 $10.84 0.0% 2008 Senior citizen reduced bi- weekly valet $6.67 $6.67 0.0% 2008 Cemetery: Flush marker grave space $749.00 $725.00 3.3% 2011 Upright memorial grave space $981.00 $950.00 3.3% 2011 Second right of interment $413.00 $400.00 3.3% 2011 Baby section grave space $134.00 $130.00 3.1% 2011 Flush marker cremation grave space $413.00 $400.00 3.3% 2011 Upright memorial cremation grave space $981.00 $950.00 3.3% 2011 Cremation grave space $413.00 $400.00 33% 2011 Columbarium Niches UnitG - (Upper 3 rows) $1,446.00 $1,400.00 13% 2011 Unit G - (Lower 2 rows) $1,292.00 $1,250.00 3.4% 2011 Unit E - (Upper 3 rows) $1,653.00 $1,600.00 3.3% 2011 Unit E- (Lower 2 rows) $1,292.00 $1,250.00 3.4% 2011 Replacement Bronze Plaque $362.00 $350.00 3.4% 2011 Weekday interment $749.00 $725.00 3.3% 2011 Weekend/Holiday interment $981.00 $950.00 3.3% 2011 Winter weekday interment $878.00 $850.00 3.3% 2011 Winter weekend /holiday interment $1,085.00 $1,050.00 3.3% 2011 Weekday Baby interment $284.00 $275.00 3.3% 2011 Weekend/Holiday Baby interment $517.00 $500.00 3.4% 2011 Winter weekday Baby interment $569.00 $550.00 3.5% 2011 Winter weekend /holiday Baby interment $620.00 $600.00 3.3% 2011 Weekday cremation interment $362.00 $350.00 3.4% 2011 Weekend /Holiday cremation interment $568.00 $550.00 3.3% 2011 Winter weekday cremation interment $465.00 $450.00 3.3% 2011 Winter weekend /holiday cremation interment $671.00 $650.00 3.2% 2011 Vaulted cremains (additional charge) $232.00 $225.00 3.1% 2011 Late charges (funerals arrive after 4 pm) $207.00 $200.00 3.5% 2011 Disinterment $1,550.00 $1,500.00 3.3% 2011 Holding vault fee $129.00 $125.00 3.2% 2011 Stone setting permit $77.50 $75.00 3.3% 2011 Cemetery deed transfer $15.00 Rate set by Statute $15.00 0.0% I Tinance12012 Fee Schedule12012 Fee Schedule Page 19 of 20 12/612011 City of Hutchinson 2012 Fee Schedule Fee Type 2012 Fees Notes 2011 Fees % Increase Last Increase Chapel rental $258.00 Per 112 day $250.00 3.2% 2011 Chapel lease Varies Varies Memorial Bench Program $517.00 Single bronze plaque $500.00 3.4% 2011 Memorial Bench Program $723.00 Double bronze plaque $700.00 13% 2011 Memorial Bench Program $258.00 Engraved name /date per space $250.00 3.2% 2011 Commemorative Bench Program $2,376.00 No memorial on bench; placed by Cemetery $2,300.00 3.3% 2011 Commemorative Bench Program $77.50 Recording fee $75.00 3.3% 2011 Affidavit of Ownership $77.50 Claim of ownership by decent of title $75.00 3.3% 2011 H.A.T.S. Facility: Building Service Charge (Hutchinson) $89,650.00 $87,050.00 Building Service Charge (Mn /DOT) $65,650.00 $63,750.00 Building Service Charge (McLeod) $65,500.00 $63,565.00 Building Service Charge (Transit) NIA $4,035.00 MO%2OO9 Fuel Charges $0.12 $0.12 Airport: Maintenance Hangar Shop $1,250.00 $1,250.00 0.0% 2011 City -owned hangars: Hangars #1/9-1118 $41.00 $40.00 2.5% 2011 Hangars #211 -2/8 $71.00 $69.00 2.9% 2011 Hangars #3/2 -4; 6 -8 $119.00 $115.00 3.5% 2011 Hangars #3/1 & 315 $208.00 $201.00 3.5% 2011 Hangars #4/1-4/8 $119.00 $115.00 3.5% 2011 City -owned storage spaces - Hangar #3 N/A N/A 2011 City -owned storage spaces - Hangar #4 $41.00 $40.00 2.5% 2011 Privately -owned hangar spaces: General Aviation $0.0346 $0.0330 4.8% 2010 Commercial $0.1145 $0.1090 5.0% 2010 Fuel Sales - Avgas $0.07 $0.07 0.0% 2011 Fuel Sales - JetA $0.07 $0.07 0.0% 2011 Agricultural Lease: Cropland $154.00 84 acres tillable, more or less $154.00 0.0% 2011 Cropland $100.00 10 acres tillable, more or less south of runway $100.00 0.0% 2011 Hay $65.00 24 acres tillable, more or less west of runway $65.00 0.0% 2011 Operations & Maintenance: Labor rate $50.00 /hr $40.00 /hr 2010 Administrative fee $50.00 $50.00 k25.0)% % 2010 Asphalt patching material $250.00 Ron Per ton $200.00 /ton % 2010 Other materials Quoted Quoted Equipment rental rates See most recent FEMA reimbursement rates ( +5 %) I Tinance12012 Fee Set"18t2012 Fee Schedule Page 20 of 20 ivW2011 Peace on Earth this Christmas Holiday To: Citizens of the Hutchinson Fire District, Web-Site Visitors, and Our Face Book Friends From: Brad Emans, Fire Chief Date: 1210112011 Re: Monthly Update on the Activities of the Hutchinson Fire Department for November 2011 Fire Department Response: The Fire Department responded to 25 calls for service in the month of November. Fire Officer Only Response: A "fire officer only" responded to 5 calls in November saving the Hutchinson Fire District the cost of a "general' alarm estimated at $910.00 for the month. Response Time (First Emergency Vehicle Out of the Door): November— 5 minutes 37 seconds. Example of a Few of the Calls: • The FD responded to a first floor apartment building fire when the occupants fell asleep with a pan of oil heating on the stove. Firefighters evacuated the 12 unit building due to the heavy smoke conditions. The cooking oil fire first igniting the kitchen cabinets and then spread into the floor joist thru the sheetrock. Firefighters extinguished the fire and then used the thermal imaging camera to locate any fire extension. Everyone was able to return to their unit after ventilation was completed except the apartment of origin; • The FD responded to a call of smoke on the sixth floor of one of our seven story residential housing buildings. When firefighters arrived they found that burnt food in one of the units had filled the unit with smoke. Firefighters ventilated the unit and the hallway and then allowed everyone on the floor to return ; • The FD responded a call of an out of control brush fire. When firefighters arrived on scene they found between 30 and 40 round bales burning. Firefighters were unable to save any part of the round bales; Ia.0 -- • The FD responded to a call that a pile of brush was burning too close to a barn. A large pile of trees and tree stumps were piled and burning. Sparks from burning pile were dropping close to a metal horse shed due to the strong wind that day; The FD responded mutual aid to a two vehicle head -on collision in the western part of our fire district, firefighters extricated one victim and unfortunately the person in the other vehicle was deceased. Breakdown of the Calls for the Month: City T 1`p e of Call -- - - Number for the Month Residential Commercial I Industrial 0 School 4 __ _ Farm Building_ Commercial /Industrial Multi Family School _ _ 0 0 _ -- . -- — 6____ _ - .Grass Medical CO 1 Haz -Mat Leak/S ill 0 Rescue Haz Mat Leak/Spill Mutual Aid 2 Total Vehicle Sky- Warn Structure Fires 0 0 Arson 0 14 Mutual Aid Total Structure Fires A rson 0 Rural: T e of Call Number for the Month Residential 0 Commercial I Industrial 0 School 0 _ Farm Building_ 0 Grass 3 Medical 4 CO 1 Rescue 1 Haz -Mat Leak/S ill 0 Vehicle 1 Mutual Aid 1 Total 11 Structure Fires 0 Arson I 0 • Page 2 ) �10,)- Training: Firefighters trained on the following topics/equipment: Firefighters completed their annual competency testing. Each year firefighter are tested on the FD operations expected of them, test results plus their call and training numbers determines the amount of increase in their pay for the following year. It should be noted that our paid -on -call firefighters receive approximately $11.00 per hour, so this exercise is more about pride than the money; Firefighters spent an entire training session preparing the trucks, equipment, and the station for winter. Winter is very hard on all of equipment due to the amount of water we use so it is important to do as much preventative maintenance as possible; Firefighters trained on proper search and rescue techniques at the training site. Officers filled the four story tower and the search and rescue house with artificial smoke and then instructed firefighters on the proper use of the thermal imaging camera, search patterns, and firefighter self rescue, which is under our overall safety requirementsttechniques. Fire Prevention 1 Public Relations/ Other Information: • The FD conducted two fire safety classes at the Hutchinson Public Library for a community program organized by the Library staff; • The FD conducted two classes for the Hutchinson Early Childhood / Parent group; • The FD conducted a general safety class and tour of the station for a Cub Scout group; • One of our rural water haulers started leaking water, our equipment chief and two of our Lieutenants spent a Saturday locating the problem and then repairing it so we would not be without the capability should we have a fire in the rural fire district, • The FD escorted the girls volleyball team and the girls swim team out of town on their trip to state meets after winning their sections; • The FD drove Santa Claus to a community function for kids as we did not have enough snow for his reindeer and sleigh. Measurements: 1. Number of calls that required more than one engine, one IC, and four firefighters in November: 8 2. Number of Calls that required more than the standard "required by law investigation' in November: 1 3. Estimated dollars "saved" in property (building and contents) t y the fire department response for the month of November: $1,780,000 4. Estimated dollars "lost' in property (building and contents) to fire in November: $25,800 Be Alert - Dyr Christmas Fees burn like gasoline! Keep the natural Christmas trees well watered and away from ANY open flame. • Page 3 ►��)Ja-) Hutchinson Public Library Board Minutes Monday October 24, 2011 Present: Roger Vacek, Dianne Wanzek, Abby Dahlquist, Jon Ross, Mary Christensen and Mary Henke, Ex- Officio. Guy Stone and Stacey Nass were absent. Roger Vacek called the meeting to order. The minutes from the last meeting were reviewed. Mary Christensen made a motion that the minutes be approved and Jon seconded the motion. Motion passed. Roger V. attended the Pioneerland Library System meeting on October 20, 2011 and shared with us the highlights from that meeting. Old Business: Mary has been appointed to the Winsted/Hutchinson Head Librarian position by PLS. She is spending a couple hours per week in Winsted and otherwise keeps in contact with them by phone. She commented that they will need more funding from the city of Winsted to improve their services such as more open hours, more room or more . computers. The author visit from Lisa Wysocky went well with 32 people attending. We were pleased to see that it drew a lot of new faces to the library. Mary Jo Morgan came in to teach 13 people on how to download a books and provided handouts for them. The help was well received by those who attended. New Business: Sherry Lund, the children's librarian, gave us results from the Summer Reading Program. There were 520 children who participated, 228 finished, 12,000 books were read compared to 10,000 books read last year. She reported that 3M had made a donation of tattoo bandaids for prizes and that Dairy Queen has been donating 10% of sales from the 3`d Tuesday of each month throughout the year along with Frequent Reading Cards for treats. They also partnered with 4H to bring the Critter Company and the MN Zoo during Stories in the Park. To fit in with the theme One World, Many Stories, Robert Martinez read, Lori Stengall covered history, Lisa Bowen talked about Japan, and Ron McGraw covered Ireland. The library will be closing for 3 days, October 25 -27`", for inventory. Mary is trying to give staff their usual hours to complete the inventory, along with some volunteers. staff will also have a heavier load than usual trying to catch up when the library reopens. The Hutchinson library is expecting $6000 in 2012 from the Legacy program. We would like to do another project with the museum for Hutchinson's 150v' anniversary on the conflict between the settlers and Sioux Indians. Other ideas we would like to pursue would be a bus trip to Fort Snelling, a possible art workshop, or Native Interpretation Through Art project. Our next meeting is scheduled for November 28 at 4:30 pm. Meeting adjourned. Donations received in August & September. 2011: From John Lipke and Dairy Queen for Children's programming, and large print books from the Hutchinson Lioness Club. Submitted by Abby Dahlquist, Secretary. � a16) PIONEERLAND LIBRARY SYSTEM BOARD MEETING THURSDAY, October 20, 2011 Willmar MN /(ks {Non Vaee f LS re{��s+a riuep^�It�teh�nso� Board Meeting Highlights 1. Finances YTD (75 % of the 2011 yea') 3.10 million a. Revenue 3.99 million E for Cos Largest change from forecast budget was the Insurance payout mos Library contents. b. Request to State and Fed for $512,000 in 2012 for Line leasing and communications approved- 2. Personnel: Approved changes a. Susan Geiser, Library Asst. IL Appleton b. Ryan McCormick, Interim Head Librarian, Willmar. 3. Administration Structure: hiterim Director Mark Raman served 3 months so far and will continue for a total of 6 months as the Admix► Structure Commitee reviews options. His contract is renewable. Positive feedback on his contributions. 4. I gacy Report: Laurie Ortega gave summary of 100 + page report submitted to the State Lib. Services: $192,600 of pioneerland's legacy fiords were expended. 224 programs on 126 different dates. Highlighted: a. Bringing Books to Life — Native American Legends and Belief. b. Nature interpretations through Art o. The Lyceum's: Professor Marvels World of Wonder 5. Overdrive (downloadable audio books and eBooks) — Started June 15, 2011 —528 items, 847 patrons, 1843 checkouts --Cost (thru Oct 20) $12,617 —Most popular titles: Broken Prey by John Sandford, The Help by K. Stockett Curious George Mists the Zoo by H. Rey Miss Peregrine's Home for Peculiar Children by R Riggs 6. Cargo yap PLS Delivery done in a passenger van has irk by 40' /o with 400,000 items currently moving through delivery. Some delays by one day because of size limitation. Therefore a larger cargo van approved -- -upgrade with cost $12,000 additional/ per year 7. Strategic Plan: The PLS Plan is reviewed annually and reports go the Mn State Library. Agency. See outline on back of this page. 8. Other: Minnesota Library Conference held in first week of October. Recommend someone attend next year Attendence would help us to be better advocates with legislation. Next meeting pLS Full Board meeting is January 19, 2012 Ia-(0 Planning, Zoning, and Building Dept. Monthly Report November 2011 Building Department Permit Activities Planning, Zoning, and Building Department — Other Activities Facilities Management/Maintenance Activities: Evergreen Meals served in November, 2011 Park Silver Week Of Hutchinson Towers Lake Glencoe Brownton Stewart 1112010 11E2011 2010 Year to Date 2011 Year to Date Total Number Inspections 129 119 1495 1288 Building Permits Issued by Type Number of Permits & Valuation Number of Permits & Valuation Year to Date Number Permits & Valuation Year to Date Number Permits & Valuation Commercial new 1 - $18,312,000 0 4 - $19,611,400 1- $1,450,000 Commercial Additions/ Remodels 6-$114,362 8 - $262,965 77 - $2,762,462 94 - $2,828,785 Industrial new 0 0 2-$196,000 0 Industrial Additions /Remodels 1 -$194,000 0 4-$696,000 1 - $8,500 Fire Sprinkling 2-$20,726 0 7-$102,491 3 - $142,700 Total New Residential Units (Single Family, twins, townhomes) 0 1-$167,553 6 - $1,034,000 3-$690,053 Residential misc. additions, repairs, remodels, etc 15-$28,750 8-$33,100 151 - $1,339,013 135 - $786,962 Set fee permits reside, reroof, window replacement, misc. * 38 38 465 560 HRA Building Permits 2 1 2 15 - $363,400 Subtotal Building Permits: $18,669,838 $463,618 $25,741,366 $6,270,400 Mechanical 33-$76,160 18-$34,382 231 - $747,522 163 - $2,231,802 Plumbing* 2 5 71 -$69,300 51 Signs* 2 4 44-$108 69 Total Permits issued and valuation 102- $18,745,998 83 - $498,000 1,064 - $26,558,296 1,095 - $8,502,202 * Set fees not included in valuation Planning, Zoning, and Building Department — Other Activities Facilities Management/Maintenance Activities: Evergreen Meals served in November, 2011 Park Silver Week Of Hutchinson Towers Lake Glencoe Brownton Stewart 11/1-11/5 191 139 61 102 66 44 11/6-11/12 213 150 69 156 56 39 11/13 -11/19 224 182 86 161 61 50 11/20 -11/26 172 114 56 102 47 26 11/27 -11/30 129 106 46 81 35 29 Total 929 691 3181 602 265 188 Total Meals served in November - 2,993 All sites were closed November 24th and 25th for Thanksgiving Other Building Inspection Activities: SW Chapter Education Class, Mankato November 7th LI Planning, Zoning, and Building Dept. Monthly Report for November, 2011 Page 2 Planning and Zoning Monthly Activities Month/Year: November, 2011 Activity Number Additional Info. Number of Planning Applications Reviewed 2 Preliminary and final plat — Haag and Processed Addition Number of Joint Planning Board 0 Applications Reviewed and Processed Number of Planning Commission Meetings 0 Number of Joint Planning Meetings 1 Number of Zoning Reviews for Building 7 Permits Number of Land Use Permits Issued 5 Number of Zoning Review for Sign 4 1- ground sign, 2 -wall signs, Permits 1- banner sign Number of Predevelopment/Pre Application 4 3 meetings on the church at 105 - Meetings 2"" Ave SE, Renter of property at 125 Michigan Ave SE Number of Misc. Planning Meetings 15 Facilities discussion, General Fund Budget meeting, Resource Allocation, Planning Dept. meeting, Land Use Focus Group, Hutch Transportation Plan, Management team (4), City Council, Public Arts, Planning Staff, Green Step Cities, Met with Mr. Norton & Mayor Cook, Number of Zoning Enforcement Cases 2 Signs — Smoke shop, Godfathers Number of Walk -In Customers Served Not measured Counting will begin in 2012 Site Visits 11+ 1209 Lewis(2), Shalom Baptist Church, 105 2"" Ave (Church)(2), 533 Hassan St SE,244 5"' Ave SW, Harmony River, Runnings, 1017 Roe Ave SW, Crow River Vet Clinic Regular Meeting October 26, 2011 Members present: President Robert Hantge; Secretary Dwight Bordson; Commissioner Donald H. Walser; Commissioner Craig Lenz; Attorney Marc Sebora; General Manager Michael Kumm Member absent: Vice President Nordin President Hantge called the meeting to order at 3:01 p.m. President Hantge proposed the following changes to the agenda: 1. Strike item 13 2. Add Special Meeting /Closed Session at 4:37 for General Manager Special Contract 3. Strike Approve Minutes — September 28, 2011 Special Meeting. A motion was made by Commissioner Walser, seconded by Commissioner Lenz to make the proposed changes to the agenda. Motion was unanimously carried. The minutes of September 28, 2011 regular meeting were reviewed. A motion was made by Commissioner Walser, seconded by Secretary Bordson to approve the minutes as written. Motion was unanimously carried. The September 2011 payables were discussed. A motion was made by Commissioner Lenz, seconded by Secretary Bordson to ratify the payment of bills in the amount of $4,158,783.07 (detailed listing in payables book). Motion was unanimously carried. GM Kumm presented the September 2011 financial statements /budget year -to -date. After discussion, a motion was made by Secretary Bordson, seconded by Commissioner Lenz to approve the financial statements /budget year -to -date. Motion was unanimously carried. At this time, Vice President Nordin arrived at the meeting: 3:07 p.m. GM Kumm presented Great River Energy Integration Agreement (Settlement Term Sheet) for approval. This is one of five agreements for HUC's transition to MISO. Negotiations were done with MIRES representing Hutchinson Utilities Commission. GM Kumm explained this and the other agreements need to be completed by January 1, 2012, otherwise Great River Energy will continue to charge transmission costs with no credit for HUC revenue. After discussion, a motion was made by Commissioner Lenz, seconded by Commissioner Walser to approve the Great River Energy Integration Agreement (Settlement Term Sheet). Motion was unanimously carried. (Agreement attached.) i a(eJ GM Kumm presented the Joint Pricing Zone Agreement for approval. Again, MRES represented HUC in the negotiations. The Joint Pricing Zone Agreement streamlines the payment process allowing the revenue payments to go directly to Great River Energy. After discussion, a motion was made by Commissioner Walser, seconded by Commissioner Lenz to approve the Joint Pricing Zone Agreement. Motion was unanimously carried. (Agreement attached.) GM Kumm presented the Network Integration Transmission Service (NITS) Agreement for approval. This agreement is reviewed annually; therefore, it can be amended as HUC adds generation. After discussion, a motion was made by Secretary Bordson, seconded by Vice President Nordin to approve the Network Integration Transmission Service (NITS) Agreement. Motion was unanimously carried. (Agreement attached.) GM Kumm mentioned the agenda item 7 should read "Approve Termination of Integrated Transmission Agreement." GM Kumm discussed the Termination of Integrated Transmission Agreement (also called an ITA). HUC needs to terminate its existing ITA. The Agreement is currently being reviewed by SMPA, therefore, HUC may need to call a special meeting to have the Agreement approved before November 1; otherwise, it may cost HUC $75,000 per month. After discussion, a motion was made by Commissioner Lenz, seconded by Secretary Bordson to table approval of the Termination of Integrated Transmission Agreement until the next commission meeting. Steve Lancaster presented for approval the Advertisement for Bids for Switch Gear and Associated Relaying Equipment. Steve explained the date is not included because HUC does not have the specifications yet. After discussion, a motion was made by Vice President Nordin, seconded by Commissioner Walser to approve the Advertisement for Bids for Switch Gear and Associated Relaying Equipment. Motion was unanimously carried. (Advertisement for Bids attached.) GM Kumm presented policies and requirements booklet, sections: payment of your bill; automatic bill payment plan; budget payment plan; and explanation of billing procedure. No changes were recommended. GM Kumm presented changes to exempt and non - exempt handbooks, sections: purpose of handbook; sick leave; and sick/vacation leave donation. No changes recommended for section 'purpose of handbook'. Recommended changes for sections 'sick leave' (exempt only) and 'sick/vacation leave donation' were made due to past practice and for clarification. After discussion, a motion was made by Commissioner Walser, seconded by Vice President Nordin to approve changes to the exempt and non- exempt handbooks, sections: 'sick leave' (exempt only) and ' sick/vacation leave donation'. Motion was unanimously carried. (Changes attached.) GM Kumm presented requisition #004624 for Cinta's Yearly Contract for Uniforms for a total of $29,925. There was no increase in cost from 2011. GM Kumm explained HUC is required to provide flame retardant clothing with the exception of outerwear. After discussion, a motion was made by Vice President Nordin, seconded by Commissioner I a-ce-) Lenz to approve requisition #004624 for Cinta's Yearly Contract for Uniforms for a total of $29,925. Motion was unanimously carried. (Requisition attached.) GM Kumm presented requisition #004628 for Unit 1 LM -6000 Repair — Install Rotable 1st Stage HPC Blades for a total of $74,607.88. GM Kumm explained a borescope inspection is done annually for insurance reasons. Inspection results showed the blades need repair. After discussion, a motion was made by Commissioner Lenz, seconded by Vice President Nordin to approve requisition #004628 for Unit 1 LM -6000 Repair — Install Rotable 1st Stage HPC Blades for a total of $74,607.88. Motion was unanimously carried. (Requisition attached.) Division Reports Electric — Steve Lancaster Nothing to report Natural Gas — John Webster • Met with United Farmers Coop in Brownton regarding their interest in transporting natural gas to their facility. • Attended MMGA meeting. City of Mahnomen approached MMUA and MMGA regarding their interest in a natural gas utility in their community. HUC's involvement in this may be to provide expertise. • Meeting with Skyview development customers interested in receiving natural gas service to their homes. Twenty of the 35 responded 'yes'. Meeting is on October 7 at 7:00 p.m. at HUC. • MNOPS issued another alert notice; whenever a natural gas line is hit they need to be notified within a week. • Repaired the shorted casing on Adams Street. • Steve Lancaster, Dan Lang and I met with the City of Melrose regarding HUC automatic meter infrastructure. • Article regarding HUC's automatic meter infrastructure published in the October 2011 MMUA Resource newsletter. Business — Jan Sifferath HUC health insurance broker received medical insurance quotes for 2012. Blue Cross Blue Shield quoted an 11% increase and Medica a 15% increase over last year. Broker will try to negotiate with Medica to reduce their increase to Blue Cross Blue Shield's 11 %. Midwest Dental Benefits remains the same for 2012. Finance —Jared Martig • Unit 8 inventory was moved from downtown to the HUC distribution center. • Finance work orders to be completed this week. GM Kumm reported on the following: • MMUA creating a video production in which HUC was asked to be part of along with other utility companies. MMUA can edit out HUC portion for a fee and HUC could possibly use this video on HCVN during public power week. • Met with Senator Newman and Representative Shimanski a couple weeks ago to discuss national and EPA concerns along with salary cap issue. Legal Update Nothing to report Unfinished Business Joint Action Agency President Hantge presented a handout of research done by Attorney Sebora on the Joint Action Agency. This research was forwarded to Peter Cooper of McGrann Shea Carnival Straughn & Lamb; awaiting their response. Green Rate GM Kumm explained this will become part of the rate study by R.W. Beck. At this time, guests Jeremy Carter and Tom Kloss of the City of Hutchinson arrived: 3:59 p.m. City of Hutchinson IT Position Vice President Nordin invited Jeremy Carter and Tom Kloss of the City of Hutchinson to discuss City's proposal to add another IT employee and share the costs with HUC through a shared service agreement to include a $20,572 increase from 2011. City is not interested in a fee for service agreement but a shared service agreement. After discussion, the Board agreed to move ahead with a 26% budget allocation based on PC count, with the commitment of City IT department to track staff time dedicated to Hutchinson Utilities Commission and revisit the shared service agreement in one year. After further discussion, a motion was made by Commissioner Walser, seconded by Secretary Bordson to approve the allocation of the increase of $20,572 from the 2011 fee for services of $75,280. Motion was unanimously carried. The Board further discussed the need to create an allocation mechanism for human resources and legal shared services. The Board asked GM Kumm to draft a proposal to include an estimate of human resources and legal shared services HUC would utilize in the next year along with what charges HUC is willing to pay for those services. GM Kumm will report back at the next regular commission meeting. Electronic File Access for Commissioners The Board would like access to packets and related files electronically over a shared server. Currently, packets and related information are sent to the Board as PDF files via e-mail. Tom Kloss explained City Council members �a(I) have Netbooks and receive their packets as an editable PDF file via e-mail and do not access the City servers. The Board inquired how HUC can make the transition to using Netbooks like City Council. Tom explained he will work on setting up access to a collaboration site where members are assigned a password to log into the site and access electronic files. New Business None There being no further business, a motion was made by Secretary Bordson, seconded by Commissioner Lenz to adjourn the meeting at 4:37 p.m. Motion was unanimously carried. ATTEST: Robert Hantge, President Dwight Bordson, Secretary la CC) Special Meeting November 10, 2011 Members present: President Robert Hantge; Vice President Paul Nordin; Secretary Dwight Bordson; Commissioner Donald H. Walser; Attorney Marc Sebora; General Manager Michael Kumm Member absent: Commissioner Craig Lenz President Hantge called the meeting to order at 12:04 p.m. GM Kumm presented the Termination Agreement for the Integrated Transmission Agreement (tabled at the October 26, 2011 regular commission meeting). A motion was made by Secretary Bordson, seconded by Commissioner Walser to approve the Termination Agreement for the Integrated Transmission Agreement (tabled at the October 26, 2011 regular commission meeting). Motion was unanimously carried. (Termination Agreement attached.) GM Kumm explained agenda items 2, 3 and 4 were related. Agenda item 2, previously approved Great River Energy Integration Agreement (Settlement Term Sheet) and agenda item 4, the Joint Pricing Zone Revenue Allocation Agreement were approved by the Board in the October 26, 2011 regular commission meeting. Since then, HUC received unexpected revisions to the Great River Energy Integration Agreement (Settlement Term Sheet) and the Joint Pricing Zone Revenue Allocation Agreement. GM Kumm requested a motion to rescind agenda item 2, previously approved Great River Energy Integration Agreement (Settlement Term Sheet). A motion was made by Secretary Bordson, seconded by Vice President Nordin to rescind previously approved Great River Energy Integration Agreement (Settlement Term Sheet). Motion was unanimously carried. GM Kumm presented the revised Great River Energy Integration Agreement (Settlement Term Sheet). A motion was made by Vice President Nordin, seconded by Secretary Bordson to approve the revised Great River Energy Integration Agreement (Settlement Term Sheet). Motion was unanimously carried. (Integration Agreement attached.) GM Kumm also requested a motion to rescind previously approved authority of general manager to sign the Joint Pricing Zone Revenue Allocation Agreement as HUC is no longer the signatory on the agreement; MRES is now. A motion was made by Commissioner Walser, seconded by Vice President Nordin to rescind previously approved authority of general manager to sign the Joint Pricing Zone Revenue Allocation Agreement. Motion was unanimously carried. There being no further business, a motion was made by Commissioner Walser, seconded by Secretary Bordson to adjourn the meeting at 12:09 p.m. Motion was unanimously carried. ATTEST: Robert Hantge, President Dwight Bordson, Secretary