cp09-13-2011 cWorkshop — 4:45 p.m. —Discussion of Acquisition of Hutchinson Police Department Dispatch Equipment
AGENDA
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, SEPTEMBER 13, 2011
1. CALL TO ORDER — 5:30 P.M.
2. INVOCATION — Our Savior's Lutheran Church
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS. DONATIONS AND COMMUNITY SERVICE TO THE CITY
5. PUBLIC COMMENTS
6. MINUTES
(a) REGULAR MEETING OF AUGUST 23, 2011
Action — Motion to approve as presented
7. CONSENT AGENDA (Purpose: onlyfor items requiring Council approval by external entities that would otherwise
a_ een a egate to t e City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES
1. ORDINANCE NO. 11 -0678 — AN ORDINANCE AUTHORIZING THE TRANSFER OF
MUNICIPALLY OWNED REAL PROPERTY LOCATED ADJACENT TO 540 3RD AVENUE
NW AND AUTHORIZING JEREMY J. CARTER TO EXECUTE DOCUMENTS FOR
TRANSACTION (SECOND READING AND ADOPTION)
2. ORDINANCE NO. 11-0679- AN ORDINANCE IMPLEMENTING LOCAL SALES AND USE TAX
AND MOTOR VEHICLE EXCISE TAX (SECOND READING AND ADOPTION)
(b) CONSIDERATION FOR APPROVAL OF ISSUING PARADE PERMIT TO HUTCHINSON HIGH
SCHOOL ON SEPTEMBER 30, 2011
(c) CONSIDERATION FOR APPROVAL OF OUT -OF -STATE TRAVEL FOR MILES SEPPELT, EDA
DIRECTOR, TO CHARLOTTE, NORTH CAROLINA ON SEPTEMBER 15-16,2011
(d) CONSIDERATION FOR APPROVAL OF CHANGE ORDER NO. 1 — LETTING NO. 2, PROJECT
NO. 11 -02 & 03 (INDUSTRIAL BOULEVARD SE RECONSTRUCTION & ENERGY PARK
BITUMINOUS WEAR COURSE PLACEMENT)
(e) APPOINTMENT OF ROSS PETERSON TO AIRPORT COMMISSION TO SEPTEMBER 2016
(i) CONSIDERATION FOR APPROVAL OF RIDGEWATER COLLEGE 5K RUN ON OCTOBER 15,
2011
(g) CONSIDERATION FOR APPROVAL OF ISSUING DANCE PERMIT TO CONNECTCARE AT
HUTCHINSON EVENT CENTER ON OCTOBER 28, 2011
CITY COUNCIL AGENDA— SEPTEMBER 13, 2011
(h) CONSIDERATION FOR APPROVAL OF 2 "o ANNUAL SPOOKY SPRINT RUN ON OCTOBER 29,
2011
(i) SUMMARY OF CLOSED MEETING PROCEEDINGS FOR THE CITY ADMINISTRATOR MID -YEAR
PERFORMANCE REVIEW SESSION HELD ON AUGUST 23, 2011
0) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
Action — Motion to approve consent agenda
8. PUBLIC HEARINGS — 6:00 P.M.
(a) REVIEW AND DISCUSSION OF PRIVATE WELL MORATORIUM
Action — Motion to reject — Motion to approve
9. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information
necessary to craft wise policy. ways looking towar t e uture, not monitoring past)
10. UNFINISHED BUSINESS
(a) CONSIDERATION FOR APPROVAL OF CITY OF HUTCHINSON' S COMPREHENSIVE/LIABILITY
COVERAGE
Action — Motion to reject — Motion to approve
11. NEW BUSINESS
(a) CONSIDERATION FOR APPROVAL OF AUTHORIZING PRESALE REPORT AND ISSUANCE OF
2011 GENERAL OBLIGATION ROAD IMPROVEMENT BONDS
Action — Motion to reject — Motion to approve
(b) CONSIDERATION FOR APPROVAL OF MEMBERSHIP IN THE "MINNESOTA ANGEL NETWORK"
Action — Motion to reject — Motion to approve
(c) CONSIDERATION FOR APPROVAL OF SETTING CITY OF HUTCHINSON 2012 PRELIMINARY
TAX LEVY FOR SPECIAL TAXING DISTRICT HUTCHINSON REDEVELOPMENT AUTHORITY
(ADOPT RESOLUTION NO. 13918)
Action — Motion to reject — Motion to approve
(d) CONSIDERATION FOR APPROVAL OF SETTING CITY OF HUTCHINSON 2012 PRELIMINARY
TAX LEVY FOR SPECIAL TAXING DISTRICT HUTCHINSON ECONOMIC DEVELOPMENT
AUTHORITY (ADOPT RESOLUTION NO. 13919)
Action — Motion to reject — Motion to approve
(e) TAX LEVY (ADOPT R O UTOVA NO. 139 OING CITY OF HUTCHINSON 2012 PRELIMINARY
Action — Motion to reject — Motion to approve
(fl REVIEW RATIO FOR FUND OVAL OF SETTING COUNCIL WORKSHOPS IN OCTOBER TO
2
CITY COUNCIL AGENDA —SEPTEMBER 13, 2011
Action — Motion to reject — Motion to approve
12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the organization and
ounci and manage the logistics ofthe Council. May include monitoring reports, policy development and governance
process items)
(a) FIRE DEPARTMENT MONTHLY REPORT FOR AUGUST 2011
(b) HUTCHINSON PUBLIC LIBRARY BOARD MINUTES FROM JULY 25, 2011
(c) WEED NOTICE MONTHLY REPORT FOR AUGUST 2011
13. MISCELLANEOUS
14. ADJOURN
3
MINUTES
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, AUGUST 23, 2011
1. CALL TO ORDER — 5:30 P.M.
Mayor Steve Cook c e the meeting to order. Members present were Mary Christensen, Bill Arndt, and Eric
Yost. Member absent was Chad Czmowski. Others present were Jeremy Carter, City Administrator and Marc
Sebora, City Attorney
2. INVOCATION — Due to the absence of the pastor, the invocation was dispensed.
3. PLEDGE OF ALLEGIANCE
4. PUBLIC COMMENTS
5. MINUTES
(a) SPECIAL MEETING OF AUGUST 4, 2011
(b) REGULAR MEETING OF AUGUST 9, 2011
Motion by Arndt, second by Christensen, to approve the minutes as presented. Motion carried unanimously.
6. CONSENT AGENDA (Purpose: onlyfor items requiring Council approval by external entities that would otherwise
have been delegatea tot a City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 13909 — RESOLUTION TO SELL AT AUCTION UNCLAIMED PROPERTY
(BICYCLES)
2. RESOLUTION NO. 13914 - RESOLUTION ESTABLISHING LOCATION FOR TRAFFIC
CONTROL DEVICES
3. RESOLUTION NO. 13916 — RESOLUTION DECLARING THE OFFICIAL INTENT OF THE
CITY OF HUTCHINSON TO REIMBURSE CERTAIN EXPENDITURES FROM THE
PROCEEDS OF BONDS TO BE ISSUED BY THE CITY
4. ORDINANCE NO. 11 -0678 — AN ORDINANCE AUTHORIZING THE TRANSFER OF
MUNICIPALLY OWNED REAL PROPERTY LOCATED ADJACENT TO 540 3RD AVENUE
NW AND AUTHORIZING JEREMY J. CARTER TO EXECUTE DOCUMENTS FOR
TRANSACTION (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION
FOR SEPTEMBER 13, 2011)
(b) CONSIDERATION FOR APPROVAL OF IMPOROVEMENT PROJECT SUPPLEMENTAL
AGREEMENTS — SUPPLEMENTAL AGREEMENT NO.2 (LETTING NO. 1, PROJECT NO. 11 -01
— SCHOOL ROAD NW IMPROVEMENTS)
(c) PLANNING COMMISSION ITEMS
1. CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY MARK WEGSCHEID,
(0(0.)
CITY COUNCIL MINUTES AUGUST 23, 2011
BROADBAND CORP., TO ALLOW A WIRELESS INTERNET SERVICE PROVIDER OFFICE
IN THE INDUSTRIAUCOMMERCIAL DISTRICT LOCATED AT 585 HWY 7 WEST WITH
FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO.
13913)
(d) CONSIDERATION FOR APPROVAL OF ISSUING CATERING PERMIT TO NATHAN BUSKA OF
ONE EYED WILLY'S LLC FOR AUGUST 27, SEPTEMBER 24 AND OCTOBER 22, 2011, AT
HUTCHINSON EVENT CENTER
(e) CONSIDERATION FOR APPROVAL OF CITY OF HUTCHINSON GUIDELINES AND
PROCEDURES FOR THE MINNESOTA GOVERNMENT DATA PRACTICES ACT
(f) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
Item 6(a)3 was pulled for separate discussion.
Motion by Arndt, second by Christensen, to approve consent agenda with the exception of the item noted
above. Motion carried unanimously.
Item 6(a)3 had further discussion. Council Member Yost asked for an explanation of what the Resolution
means. Jeremy Carter, City Administrator, explained that any time a city is issuing bonds for improvement
projects and is reimbursing themselves, a formal Resolution should be adopted in accordance with IRS
guidelines. Mr. Carter explained that the Ci 's bonds are issued in the Fall, however, several of the
payments to the contractors are paid out throw the summer. Because of this, the City's financial advisor
has recommended that the City adopt a Reso ution authorizing reimbursement indicating that the bond
proceeds have been used for improvement projects. As noted before, the IRS also requires this
documentation.
Motion by Yost, second by Arndt, to approve Item 6(a)3. Motion carried unanimously.
7. PUBLIC HEARINGS — 6:00 P.M.
(a) ASSESSMENT HEARING & PROJECT AWARD FOR 2011 PAVEMENT MANAGEMENT PROGRAM
— PHASE II (LETTING NO. 4, PROJECT NO. 11 -05)
Kent Exner, City Engineer, presented before the Council. Mr. Exner noted that bids were opened on July 14,
2011. The low bid was very favorable coming in with a total construction cost amount approximately 11 %
lower than the engineer's estimate. The project includes improvements to Roberts Street, Jackson Street,
Bradford Street and Linden Avenue SW /Sunset Street intersection. The low bidder was Wm Mueller &
Sons Inc. with a bid amount of approximately $326,000.
Motion by Arndt, second by Yost, to close public hearing. Motion carried unanimously.
Motion by Yost, second by Christensen, to approve project award for 2011 Pavement Management Program
Phase II. Motion carried unanimously.
8. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information
necessary to craft wise po icy. A ways too king towar t e lure, not monitoring past)
(a) DISCUSSION OF STORM TREE DAMAGES AND CLEAN UP ACTIVITIES
John Olson, Public Works Manager, presented before the Council. Mr. Olson provided an update of the
activities taken in response to the windstorm of July 1, 2011. Mr. Olson noted that it took staff
approximately three weeks to clean up all of the debris and to address damaged trees. The initial response
costs for this clean up was approximately $98,000. These costs include equipment, personnel benefits,
grinding brush, tree replacements and contract brush chipping/removal. Additional work is still necessary at
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CITY COUNCIL MINUTES AUGUST 23, 2011
some park properties, however this work is being deferred until conditions improve in the parks. The
compilation of these costs is necessary in order to be reimbursed by FEMA. A huge advantage to the city is
having the brush chipper.
9. UNFINISHED BUSINESS
(a) SETTING THE DATE AND FORMAT FOR 2011 ANNUAL CITY RECOGNITION EVENT
Brenda Ewing, Human Resource Director, presented before the Council. Ms. Ewing noted that at the last
Council meeting the Council had considered setting the annual recognition event for September 22, 2011,
however was uncertain whether or not there was a conflicting meeting at the same time. In checking, it
appears that there are no conflicting meetings, therefore Ms. Ewing noted that September 22, 2011, was still
a viable option. Other dates in September and October could be considered as well.
Motion by Arndt, second by Yost, to set annual recognition event for September 28, 2011, at 5:30 p.m.
Motion carried unanimously.
(b) SETTING A PUBLIC EVENT CE INGR OR THE 2011 ANNUAL CITY RECOGNITION EVENT AT THE
Motion by Arndt, second by Yost, to set annual recognition event on September 28, 2011, at 5:30 p.m. as
public meeting. Motion carved unanimously.
(c) CONSIDERATION FOR APPROVAL OF ACCEPTANCE OF FAA GRANT FOR AIRPORT
IMPROVEMENTS (Letting No. 8/Project No. I I A 1)
John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that the Mn/DOT
Aeronautics office has reviewed the grant application, however still has it in hand. Mr. Olson requested that
the Council approve Resolution No. 13915 which authorizes the mayor and city administrator to serve as
signatories on all project grant documents when they are received by the City. The FAA had initially stated
that the deadline for the grants to be signed and returned to them was September 9, 2011. By approving this
Resolution, the deadline will be met.
Motion by Arndt, second by Christensen, to approve acceptance of FAA grant for Hutchinson Municipal
Airport. Motion carried unanimously.
10. NEW BUSINESS
(a) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 13906 — A RESOLUTION APPROVING
LAWS OF MINNESOTA, 2011, CHAPTER 7 AND CONSIDERATION OF ORDINANCE NO. 11 -0679 —
AN ORDINANCE IMPLEMENTING LOCAL SALES AND USE TAX AND MOTOR VEHICLE EXCISE
TAX (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION FOR SEPTEMBER
13, 2011)
Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that earlier this year, the
Minnesota legislature passed a law authorizing the City to impose a 0.5% local sales tax. As part of that, the
City must approve a Resolution accepting the legislation and also adopt a local ordinance imposing the local
sales tax. Mr. Sebora explained in more detail the imposition of an excise tax for motor vehicles. As part of
the ballot language, the City proposed a $20.00 excise tax on registered motor vehicles as opposed to a 0.5%
sales tax. Discussion was held regarding motor vehicles and sales/excise tax. Mr. Sebora reviewed the
details of the ordinance. It was noted that the Minnesota Department of Revenue has provided assistance
through this process.
Council Member Christensen asked if the sunset provision should be part of the ordinance. Mayor Cook
noted it was included in the law that was ppassed by the legislature, however it probably would be a good idea
to include it in the ordinance as well. Mr. Sebora stated he will look into including it in the ordinance.
Motion by Arndt, second by Christensen, to approve Resolution No. 13906 and to waive first reading and set
second reading and adoption of Ordinance No. 11 -0679, with language revisions, for September 13, 2011.
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CITY COUNCIL MINUTES AUGUST 23, 2011
Motion carried unanimously.
(b) NSIDDERATION FOR APPROVAL OF CITY OF HUTCHINSON' S COMPREHENSIVE/LIABILITY
COVERAGE
Jeremy Carter, City Administrator, presented before the Council. Mr. Carter explained that the City has
general liability insurance coverage with the League of Minnesota Cities Insurance Trust. The LMCIT is
requesting that all cities that have coverage with them approve the coverage and that the tort limits are not
waived. Mayor Cook asked that a memo explaining this be put forth at the next meeting.
Motion by Yost, second by Cook, to table this item to September 13, 2011. Motion carried unanimously.
11. GOVERNANCE (Purpose: to assess past organizational performance, developpolicy thatguides the organization and
Council a manage the logistics of the Council. May include monitoring reports, po icy development and governance
process items.)
(a) PARKS, RECREATION, COMMUNITY EDUCATION BOARD MINUTES FROM JUNE 6, 2011
(b) WEED NOTICES MONTHLY REPORT FOR JULY 2011
(c) HINSOHOUSING O & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM JUNE 21,
2011
(d) JOINT PLANNING BOARD MINUTES FROM JUNE 15, 2011
(e) PLANNING COMMISSION MINUTES FROM JUNE 21, 2011
11(b) — Council Member Arndt expressed that he feels July is too late to be sending out weed notices as it is
too late to take care of the weeds. He thought that reminders used to be sent out in January. Kent
Exner, City Engineer, explained that these may or may not have been the first notices sent out, but
that he would check with the environmental specialist who takes care of the weed notices.
12. MISCELLANEOUS
(a) TI& NATIONAL MOMENT FF REMEMBRANAUTHORIZING OFT E 10�ANNIVERSARY OF SEPTEMBER
11
Jeremy Carter, City Administrator, explained that the federal government is recommending holding a time of
remembrance at 1:00 pp m. eastern time on September 11, 2011, in memory of the terrorist attacks on
September 11, 2001. The federal government is asking that all Americans stop doing business, if feasible,
during that time for one minute to remember those who were, and have been, effected by the attack ten years
ago. In addition to this remembrance time, sirens and bells may be sounded.
Motion by Arndt, second by Christensen, to approve Resolution No. 13917. Motion carried unanimously.
Mary Christensen — Council Member Christensen noted that she has received several comments on the
discussion surrounding around the possible closure of the Event Center /Senior Center. She encouraged all
those interested to attend the Town Hall Budget meeting being held tomorrow night. Mayor Cook clarified
that when this was discussed at a workshop, it was noted that an alternative location would be sought for a
senior center if there are changes at the Event Center.
Bill Arndt — Council Member Arndt noted that the National Legion Convention is being held in
Minneapolis. He also noted that a Hutchinson student, Bobby Rasmussen, will be receiving the National
Eagle Scout Award. It was noted that Mr. Rasmussen should be invited to a future Council meeting to be
recognized for this great honor.
Jeremy Carter— Mr. Carter noted that Creekside will begin their 24 -hour operations tonight and should be
complete Friday. Mr. Carter also reminded the group that the Town Hall Budget meeting will be held
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CITY COUNCIL MINUTES AUGUST 23, 2011
tomorrow night at 7:00 p.m. at the City Center. He also noted that a bond sale will be upcoming in October.
Kent Exner — Mr. Exner noted that the McLeod For Tomorrow Transportation Forum is being held
September 22, 2011, from 1:00 — 4:00 p.m. at Glencoe City Hall. Mn/DOT future plans, McLeod County
future plans, and City projects will all be discussed. Time for trails, regional airport and other miscellaneous
topics will be discussed. Mayor Cook noted that Carver County's transportation plan may be a good
document to review.
Motion by Arndt, second by Cook, to set September 22, 2011, from 1 -4pm at Glencoe City Hall for McLeod
For Tomorrow Transportation Forum. Motion carried unanimously.
Mayor Cook — Mayor Cook noted that not only is a Town Hall Budget Meeting being held tomorrow night
at 7:00 pm, but also a Public Arts Town Hall Meeting is being held on August 25, 2011, at 7:00 pm at the
City Center. This has been set as a public meeting.
Mayor Cook also mentioned that Senator Amy Klobuchar was in Hutchinson today and met with city and
area representatives.
13. ADJOURN
Motion by Arndt, second by Christensen, to adjourn at 6:45 p.m. Motion carried unanimously.
(, LOL)
ORDINANCE NO. 11 -0678
PUBLICATION NO.
AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AUTHORIZING THE
TRANSFER OF MUNICIPALLY OWNED REAL PROPERTY
THE CITY OF 14UTCHINSON ORDAINS:
Section 1. That the municipally owned real property legally described as follows:
That part of the Southeast Quarter of the Southeast Quarter of Section 36, Township 1 17 North, Range
30 West, McLeod County, Minnesota, described as follows:
Commencing at the northwest corner of said Southeast Quarter of the Southeast Quarter: thence easterly,
along the north line of said Southeast Quarter of the Southeast Quarter 898.00 feet: thence southerly,
parallel with the west line of said Southeast Quarter of the Southeast Quarter to the south line of the North
33.00 feet of said Southeast Quarter of the Southeast Quarter and the point of beginning of the land to be
described: thence continuing southerly, parallel with said west line of the Southeast Quarter of the
Southeast Quarter 351.77 feet to the northerly line of the former railroad right of way: thence
southwesterly, along said northerly line of the former railroad right of way 51.12 feet: thence northerly,
parallel with said west line of the Southeast Quarter of the Southeast Quarter 337.75 feet: thence
northeasterly, deflecting to the right 44 degrees 40 minutes 52 seconds 35.55 feet to said south line of the
North 33.00 feet of the Southeast Quarter of the Southeast Quarter: thence easterly, along said south line
of the North 33.00 feet of the Southeast Quarter of the Southeast Quarter 25.00 feet to the point of
beginning.
Subject to an easement for Storm Water Pond purposes, which Seller /Grantor reserves for itself, over,
under and across that part of said Southeast Quarter of the Southeast Quarter, described as follows:
Commencing at the northwest comer of said Southeast Quarter of the Southeast Quarter: thence easterly,
along the north line of said Southeast Quarter of the Southeast Quarter 898.00 feet: thence southerly,
parallel with the west line of said Southeast Quarter of the Southeast Quarter 155.26 feet to the point of
beginning of the easement to be described: thence continuing southerly, parallel with said west line of the
Southeast Quarter of the Southeast Quarter 230.40 feet to the northerly line of the former railroad right of
way: thence southwesterly, along said northerly line of the former railroad right of way 51.12 feet: thence
northerly, parallel with said west line of the Southeast Quarter of the Southeast Quarter 240.81 feet:
thence easterly, 50.00 feet to the point of beginning.
for good and valuable consideration is hereby transferred and conveyed to Gustav C. Wurdell and Elizabeth
A. Wurdell.
Section 2. The City Administrator, Jeremy J. Carter, or his designee is authorized to sign any and
all documents on behalf of the City to effectuate the closing of this transaction.
Section 3. This ordinance shall take effect upon its adoption and publication.
Adopted by the City Council this 13ih day of September, 2011.
Steven W. Cook
Mayor
ATTEST:
Jeremy J. Carter
City Administrator
9 1C�)
ORDINANCE NO. 11 -0679
AN ORDINANCE IMPLEMENTING LOCAL SALES AND USE TAX AND MOTOR
VEHICLE EXCISE TAX
The CITY OF HUTCHINSON HEREBY ORDAINS:
TITLE X; CHAPTER 100
CHAPTER I. SALES AND USE TAX AND MOTOR VEHICLE EXCISE TAX
§100.01. Authority.
The Minnesota legislature has, by the laws of Minnesota for 2011, Chapter 7, Article 4,
Section 12, authorized the city to impose an additional sales and use tax, and a motor vehicle
excise tax within the city to provide revenues to pay certain costs related to the construction and
improvement of the city's water and wastewater facilities, including securing and paying debt
service on bonds. The city approved the act in accordance with applicable law.
§100.02. Definitions.
The words, terms and phrases used in this chapter shall have the meaning ascribed to
them in M.S.A. § 297A.01, except where the context clearly indicates otherwise. In addition, the
following definitions shall apply:
code.
Act means the laws of Minnesota for 2011, chapter 7, article 4, section 12, as amended.
Chapter means this chapter in its present form and as subsequently codified in the city
City means the City of Hutchinson.
Commissioner means the commissioner of revenue for the state acting under the
authority of an agreement entered into between the city and the state pursuant to the act, or such
other person or entity designated to administer and collect the city's sales and use tax.
Motor vehicle has the meaning given to it by M.S.A. § 29713.01, subdivision 11 but only
to the extent the motor vehicle is required to be registered for road use.
Motor vehicle excise tax means the twenty dollars ($20.00) per vehicle tax imposed and
collected pursuant to this chapter.
Retailer maintaining a place of business in the city or any like term means any retailer
having or maintaining within the city, directly or by a subsidiary, an office, place of distribution,
sales or sample room or place, warehouse or other place of business, or having any
representative, agent, sales person, canvasser or solicitor operating in the city under the authority
of the retailer or its subsidiary, for any purpose, including the repairing, selling, delivering,
installing, or soliciting of orders of the retailer's goods or services, or the leasing of tangible
personal property located in the city, whether the place of business or agent, representative, sales
person, canvasser, transient merchant, peddler, or solicitor, is located in the city permanently or
temporarily, or whether or not the retailer or subsidiary is authorized to do business within the
city.
Hutchinson sales and use tax means the sales and use tax imposed and collected
pursuant to this chapter.
§100.03. Sales and use tax.
Except as otherwise provided in this article there is hereby imposed an additional sales
tax in the amount of one -half of one percent on the gross receipts from the sales at retail, and the
storage, use, distribution or consumption of goods or services which are taxable, pursuant to
M.S.A. Ch. 297A and occur within the city. The imposition, administration, collection and
enforcement of this tax shall be governed by the provisions of M.S.A. § 297A.
§100.04. Separate statement; collection from purchaser, advertising no tax; minimum
uniform tax collection methods.
The city's sales and use tax shall be stated and charged separately from the sales price or
charge for service insofar as practical, and should be a debt from the purchaser to the seller
recoverable at law in the same manner as other debts. In computing the tax to be collected as a
result of any transaction, any amount of tax less than one -half ( 1/2) of one (1) cent may be
disregarded and amounts of tax one -half ( 1/2) cent or more maybe considered an additional
cent. If the sales price of any sale at retail is ninety-nine (99) cents or less, no tax shall be
collected.
§100.05. Exemption certificates.
An exemption certificate taken in good faith from a purchaser to the effect that the
property purchased is for resale or that the sale is otherwise exempt from the application of the
tax imposed by this article will conclusively relieve the retailer from collecting and remitting the
tax. A person who has obtained from the commissioner an exemption certificate pursuant to
M.S.A. § 297A.72 may use such exemption certificate for the purposes of the sales tax imposed
by the city.
§100.06. Presumption of purpose of sale.
For the purpose of the proper administration and enforcement of section 100.03 above, it
shall be presumed that all retail sales for delivery in the city are for storage, use, or other
consumption in the city until the contrary is established.
§100.07. Collection of sales and use tax at time of sale.
(a) Any retailer making deliveries within the city, any retailer maintaining a place of
business in the city, or any other retailer otherwise doing business within the city, upon making
sales or any items described in section 100.03, above, which are not exempted from the sales tax
imposed under that section and which are to be delivered or caused to be delivered within the
city to the purchaser, shall at the time of making such sales collect the sales and use tax from the
purchaser. The tax collected by such retailer shall be remitted to the commissioner on behalf of
the city.
(b) Any retailer required to collect the city's sales and use tax and remit such tax to the
commissioner pursuant to this section shall register with the commissioner and provide such
other information as the commissioner may require.
r) (¢) \
§100.08. Agent of retailer.
When, in the opinion of the commissioner, it is necessary for the efficient administration
of the tax, the commissioner may regard any salesman, representative, trucker, peddler, transient
merchant, solicitor, or canvasser as the agent of the dealer, distributor, supervisor, employer or
other person under whom such salesman, representative, trucker, peddler transient merchant,
solicitor, or canvasser operated or from whom the tangible property is being sold is obtained, and
may regard the dealer, distributor, supervisor, employer or other person as a retailer for the
purposes of this article.
§100.09. Motor vehicle excise tax.
In lieu of any City of Hutchinson sales tax, there is hereby imposed an additional excise
tax in the amount of twenty dollars ($20.00) per vehicle on the sale of new and used motor
vehicles as defined in this chapter by any person engaged within the city in the business of
selling motor vehicles at retail. The excise tax shall be stated and charged separately and
collected by the retailer and remitted monthly to the city clerk. Each retail seller of motor
vehicles shall complete and submit with each monthly payment of the excise tax such forms as
may be required by the city clerk. Except to the extent that they may be inconsistent herewith, all
provisions of this article shall also apply to the motor vehicle excise tax. The motor vehicle
excise tax collected each month by a retail seller of vehicles shall be remitted to the city clerk on
or before the fifteenth day of the following month.
§100.10. Effective date; transitional sales.
Except as otherwise provided in this article, the city's sales and use tax authorized by this
article shall apply to sales made on or after January 1, 2012, and shall be in addition to all other
taxes now in effect. The city's sales and use tax shall not apply to the following:
(1) The gross receipts from retail sales or leases of tangible personal property made
pursuant to a bona fide written contract which unconditionally vests the rights and
obligations of the parties thereto, provided that such contracts were enforceable prior to
January 1, 2012, and that delivery of the tangible personal property subject thereto is
made on or before February 29, 2012.
(2) The gross receipts from retail sales made pursuant to bona fide lump sum or fixed
price construction contract which unconditionally vests the rights and obligations of the
parties thereto and which does not make provision for allocation of future taxes, provided
that such contract was enforceable prior to January 1, 2012, and the delivery of the
tangible personal property used in performing such construction contract is made before
January 1, 2013.
(3) Payments made prior to January 1, 2012, for contracts to provide taxable services,
provided that such contracts were enforceable prior to January 1, 2012, however, the
city's sales and use tax shall apply to payments made pursuant to such contracts to
provide services on and after February 1, 2012.
(4) Utility bills that include charges for services for any date before January 1, 2012,
however, the city's sales and use tax shall apply to all utility bills for services provided
after January 1, 2012.
§100.11. Collection and enforcement.
The city's sales and use tax imposed by the city pursuant to this article shall be subject to
the same interests, penalties, and other rules as are applicable to the state general sales and use
tax imposed by M.S.A. Ch. 289A and Ch. 297A. The city's sales and use tax imposed by the city
pursuant to this article may be collected by the state on behalf of the city as provided by an
appropriate agreement with the state commissioner of revenue.
§100.12. Tax clearance issuance of licenses.
(a) The city may not issue or renew a license for the conduct of a trade or business in the
city if the commissioner notifies the city that the applicant for such license owes delinquent city
sales and use taxes as provided in this article, or penalties or interest due on such taxes. For the
purposes of this article, the following terms have the following meanings:
(1) "City sales and use taxes" include sales and use tax as provided in this article.
Penalties and interest are penalties and interest due on taxes included in this
definition.
(2) "Delinquent taxes" do not include a tax liability if
a. In administrative or court action which contests the amount of validity
or the liability has been filed or served;
b. The appeal period to contest tax liability has not expired; or
c. The applicant has entered into a payment agreement and is current
with the payments.
(3) Applicant means an individual if the license is issued to or in the name of an
individual, or the corporation, partnership, or other entity if the license is issued to
or in the name of a corporation, partnership or other entity.
(b) A copy of the notice of delinquent taxes given to the city shall also be sent to the
applicant taxpayer. In the case of renewal of a license, if the applicant requests a hearing in
writing within thirty (30) days of the receipt of the notice of delinquent taxes, then a contested
case hearing shall be held by the commissioner under the same procedures as provided in M.S.A
§ 270.72 for the state sales and use tax imposed under M.S.A. Ch. 297A, provided that if a
hearing must be held on the state sales and use tax, hearings may be combined.
4100.13. Expiration of Sales Tax.
The authority to collect taxes imposed under this chapter shall expire on January 1, 2030
or at such time the Hutchinson City Council has determined that the indebtedness for which the
tax was originally imposed has been paid whichever is sooner.
Adopted by the City Council this IP day of September, 2011.
Mayor Steven W. Cook
ATTEST:
Jeremy J. Carter, City Administrator
9 Lq-)a,
Cky of
MEMORANDUM
POLICE / EMERGENCY MANAGEMENT SERVICES
TO: Mayor and Council
FROM: Chief Dan Hatten
DATE: September 7, 2011
RE: Consent Agenda
Hutchinson High School Parade
I am in receipt of a request from Hutchinson High School in reference to holding a
parade on Friday, September 30, 2011 at 12:30 p.m. The parade assembly area will be
the West Elementary parking lot and the starting point of the parade will be the Middle
School parking lot. The route of the parade will be westbound on South Grade Road,
then northbound on School Road, end in%itxtho,High School parking lot. My staff and I
have reviewed their t*uestand #waft60jedroUtikW#wpW4cjj They are requesting
police assistance with traf fe contra# atong said rou*.
I am comfortable an&confident that w& can, meet the irme of the organizers utilizing
on -duty personnel. fi4c nrfaW appCpvalQf tt eit re
x
/csb zstr,.. ,,,, -.:. e „r.+* �a;:;y.�
I'll 1. ISEM rrlJB�ilil�i�nl�yOigi :lllltl'JI`rI11L'
09/56/2011 SUE 13:35 PAX 5979217 LSD 423 HS Jffiee
.1u1 11 2011 11:21 HM CITY OF HU ICHINSUI'l
I11 Ilanan SOCCt SuWietM
Hua:hlmm�, Mk 55JSn
1720) 5675151,Pnz. U2Uj 17, •1240
lli0
IPCIP344P40
City of Hutchinnuu
APPLICATION FOR PARADE PERMIT
m001
P.2
Permit Foe: $30 (ahort term)
Date Received:
All applications must be received al Ieast 3Q days before event in urder to be considered
—_ - -_ off , er Nome
Nesldcnce Adrber.c
Chuh -mar;
__„ RC!'fdClll'YAddrE.tY _ —+� -
F9rade Oatc I N —//
Locuuun and Ducriptlon of Assembly Arca:
5 {<lrling Time of Parade:
Starting Point of Parade
Route of Parade l l avul jr. •r,Q4..jAM
2P�6A
Prone
Ci- r �
I A
Assembly lin!e:
Pstimatcd'I'imc of P,I
Phone Number
Phone Number
Z,
=4 M�-Z,
Coding Point of ➢a -ade: �- --
Apymxirnate Number of Unir,g, ,gmimal, and vellldcs Which will comovire Parade;
ypc ,tad ihseriptinn of Animals and Vehicles: -
Maximum Interval of Space to be Maio LUMCd Sol WCen Unit.i
Max un um i.cngth n
f Parade: Al I I D-
i Miuimw mm
m and MaXin gpccd of Poradc.
W
MPH
rem idth
I ntvcrseJ: _
C,(y of lrmdnnron
ApjIJO.Ui ,for Pura As Ponnll
Pag• 2 of 2
E t'uliow in; 001116 need tO he comp loled and/ur arkes in ordet for the applicatlan to he processed•
permit lee paid in hill (check or munuy order). s U no
Permit Application completed io Rill and signed: Ono
I dcclm'e that the ItifomintioU I have '.dud m this spplicntion is truthful, and I authorise the City of l Iuluhinsoit 'A
#nvesti�to. te' rmution s
Sig7lnfure ofatrlhnriceJa cer q nrglplfzgfiun ur paru�e cJtuinnnn � OQ /P
q Police U approved ❑ denied Notes:
City Ctnmcil U appruvcd ❑ denied Notcs.
-,'o c6,"
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3v �-
1• 1
�Br 1 '1 1�
04/46/2011
Tue 13,35 PAX
5876217 =60 323 H6 Office
®002
— Sep 06
Loll 1:00pN
CITY of HUrCHINS.ON 3202344240
p.2
C,(y of lrmdnnron
ApjIJO.Ui ,for Pura As Ponnll
Pag• 2 of 2
E t'uliow in; 001116 need tO he comp loled and/ur arkes in ordet for the applicatlan to he processed•
permit lee paid in hill (check or munuy order). s U no
Permit Application completed io Rill and signed: Ono
I dcclm'e that the ItifomintioU I have '.dud m this spplicntion is truthful, and I authorise the City of l Iuluhinsoit 'A
#nvesti�to. te' rmution s
Sig7lnfure ofatrlhnriceJa cer q nrglplfzgfiun ur paru�e cJtuinnnn � OQ /P
q Police U approved ❑ denied Notes:
City Ctnmcil U appruvcd ❑ denied Notcs.
-,'o c6,"
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3v �-
An Economic Development Authority
MEMORANDUM
Date: August 22, 2011
To: Honorable Mayor & City Council
From: Miles R. Seppelt
Economic Development Director
RE: Request for Out -of -State Travel
I am writing to request authorization for out -of -state travel so I can attend a two day course on "Economic
Development Marketing & Attraction."
This course is sponsored by the International Economic Development Council and will be held in Charlotte,
North Carolina on September 15 -16`".
Estimated costs would be covered within the existing EDA Budget and total approximately $1,800 for air
travel, lodging and course tuition.
Course topics will include:
Overview of Economic Development Marketing
Understanding the Market
Developing the Marketing Plan Target
Online Economic Development Fundamentals
Marketing using the Web
Marketing Specific Sites for Development
Internal Marketing: Generating Community -wide Involvement
Case Study: Marketing for Success
Branding, Engaging Agencies and Talent
Overall I think this course will be extremely informative and will be invaluable in our efforts to market the city
for economic development.
If you have any questions or need additional information, please give me a call at 234 -4223 at any time.
Thank you for your time and consideration.
ILr-)
C
N/1 11" N/1 O R A N I) U N/1
TO: Mayor & City Council
FROM: Kent Exner, DPW /City Engineer
RE: Consideration of Improvement Project Change Order
DATE: September 13, 2011
As construction has proceeded on the below listed project there has been additional work, project scope revisions, or
construction staging changes. All of these items have been identified and deemed necessary to satisfactorily complete the
projects. The following Change Order is proposed to address the specifically described items:
• Change Order No.I — Letting No. 2/Project No. 11-02 & 03 — Industrial Boulevard SE Reconstruction &
Energy Park Bituminous Wear Course Placement
This Change Order addresses the modification ofthe project final completion date to September 16, 2011. This
modification is primarily necessary due to the State government shutdown's impacts to the Contractor's overall
project schedules and some weather related delays. This action results in no increase to the original contract
payment amount.
We recommend that the attached project Change Order be approved.
cc: Jeremy Carter, City Administrator
q J)
jr:4KNIFE RMM
iw aau aasoun M coalMar
41112 dwahrskas
mg, -072
(M 3141" FAX
8/29/11
Mr. Kenton Exner P.E.
City Engineer
City of Hutchinson
111 Hassan Street SE
Hutchirmon, MN. 55350
RE: Completion Date L2/P31-02+03
Industrial Boulevard
Dew Mr. Exner
Due to the effects caused by delays beyond our control, Knife River hereby requests an extension of the
com pletion date on the above referenced project to September, 16"' 2011. These delays included the
State of Minnesota Shutdown of 21 days. This shutdown and subsequent restart has caused major
disruptions in our scheduling of our crews. The untimely wet weather that occurred during the
excavation of this project has necessitated additional drying of the in place material.
Weather permit" we plan on having the bituminous base course placed by Friday September 2"0. The
restoration and find wearing course will *4ow.
Thank you for your consideration to this matter.
Skxerely;
a. Mr. Mark Magnuson
gvecieUOl Tue48ay ,htjy —3dti►
iV30Af" by Ciif Ste_
N aaraFSew+Inarrrne � Q
HUTCHINSON CZTY CENTER
C*Y ENGINEERING DEPARTMENT
111 HASSAN STREET SE, HUTCINSON MNI' Saw,
PHONE.320- 23"20t " FAX* 320-23"240
LETTING NO. 2 - PROJECT NO. 11 -02 & 11 -03
Dared: 0910712011 CHANGE ORDER NO. 1 Page 1 of 1
Project
Location:
Industrial Blvd Se Reconstruction R Energy Park Bituminous Wear Course Placement
CONTRACTOR: Knife River, 4787 Shadow Wood Or NE, Sauk Rapids MN 56379 (320) 251.9472
Contract
Amount:
$01,683.39
Completion Date: 09WIP2011
Revised Completion Date:
0 911 61201 1
Description
of Change:
This Change Order addresses the modification of the project final completion date to September 16, 2011. This modification is
primarily necessary due to the State government shutdown's impacts to the Contractor's overall project schedules and some
weather related delays. This action results in no increase to the original contract payment amount.
Item No.
' Spec. Ref.
1 Item Name
.Unit
Guarttlly
Unit Price
Amount.
INCREASE ITEMS:
Complelon date extended to 09 /1612011
-
0
$0.00
$0.0
$0.0
$0.0
$0.0
$0.0
TOTAL INCREASE ITEMS
$0.
DECREASE ITEMS:
TOTAL DECREASE ITEMS
60.0
":$CREASE' _'
$0.00
In accordance with the Contract and Specifications, the contract amount shall be adjusted in the amount of $
n extension of - - -- days shall be allowed for completion.
(add)1(deduaq.
ORIGINAL
CONTRACT AMOUNT
PREVIOUS ADDITIONSIDEDUCTIONS
THIS ADDITIONIGSDUCTION
TOTAL
1183 �i..ikQQ
Qf,, g
i °,BQ3 38t'
Approved:
Approved:
Contractor - Wm Mueller & Sons Inc
Dated:
City of Hutchinson - Mayor: Steven W Cook
Dated: 09/13/2011
pproved:
Approved:
City of Hutchinson - City Engineer: Kent Exner
Dated:
City of Hutchinson - City Administrator: Jereemy�J Carter
Dated: 09/13/2011 t ` I
September 7, 2011
Dear City Council Members,
Chuck Brill is completing his second term on the Airport Commission and I would like to appoint Ross
Peterson to fill that vacancy. Ross is an eighteen year resident of Hutchinson, a small business owner in
Hutchinson (HomeSource) and has been a pilot for four years. Ross owns his own plane and rents a
hanger at the Hutchinson airport.
Ross would like to help keep the airport viable and progressive. He also understands that controlling
expenses is important and his past experience as assistant fire chief and training officer in Jackson, MN
before coming to Hutch provides him with some experience working with city government.
Ross's appointment is supported by the airport commission and I ask for your approval.
Sincerely,
Mayor Steve Cook
9 (:g-)
MEMORANDUM
POLICE / EMERGENCY MANAGEMENT SERVICES
TO: Mayor and Council
FROM: Chief Dan Hatten#
DATE: September 7, 2011
RE: Consent Agenda
Ridgewater 5K Run
am in receipt of a request from Erika Kellen of Ridgewater College in reference to
holding a 5K run on Saturday, October 15. 2011 from 10:00 a.m. - 12:00 p.m. The race
will begin and end at Ridgewater College. My staff and I have reviewed their request
and the attached route for the race. They are also requesting police assistance with
traffic control along said route for which they will pay the contracted rate.
I am comfortable and confident that we can meet the needs of the organizers utilizing
two additional contracted personnel:' I recommend approval of their request.
/csb
�1
Joe Naael
From: Erika Kellen [Edka.Kellen @ridgewater.eduj
Sent: Wednesday, September 07, 2011 1:12 PM
To: Joe Nagel
Subject: Let me know if you can view this ok.
Erika J. Kellen
Director of Student life
Student Senate Advisor
320-222-5643.1-800-722-1151
Erika. Kellen @ridaewater.edt.
http:/Iwww.ridgewater.edu
OP 6*1'e rrIt.
1 gi 1�)
CkJ of
MEMORANDUM
POLICE / EMERGENCY MANAGEMENT SERVICES
TO: Mayor and Council
PROM: Chief Dan Hatten�
DATE: September 7, 2011
RE: Consent Agenda
Connect Care Dance
I am in receipt of a dance permit application from Connect Care in reference to a dance
on October 28, 2011 from 8:00 p.m. to midnight. The dance will be held at the
Hutchinson Event Center.
My staff and I have reviewed the permit and recommend approval
1csb
2011 -01 -0022
x
APPLICATION FOR PUBLIC DANCE PERMIT
FEE $55.00
Date Submitted (must be 4tweeks priorF to dance
Approve ' Deny
v
J
Reason for Denial
Action by City Council
Security fees`at an hourly rate for pollee officers to be paid in advance at the police
Name t ;r
,
(��! Spa kan C 0,
hofd
l can �..t�,
,
•�, •n rjrsSO
3,^niw -ter m u 3.
Organization
C orlr+kctRX�
Name.,
Address` {,
hiRri1_tvl�L.._553�0
Phone -J�0°
Dance
Date(s)' -
-� Start:
A ZVI
End -Time,
Time.:
Has`the location been booked? -
E
NO
l Have:yon',run danee&inHutchinso6w
ES
NO
6efore�
Elsewhere? 1 kfR�MdY (11
— – YES
NO
(C,ieocoe )
%1k��cai gym/
Signature of Applicant
Recommendation of Police
Approve ' Deny
Servfce-s3 .
Reason for Denial
Action by City Council
Security fees`at an hourly rate for pollee officers to be paid in advance at the police
department when a eontract is signed.
b� //mot /a� i i
!�T
MEMORANDUM
POLICE / EMERGENCY MANAGEMENT SERVICES
TO: Mayor and Council
FROM: Chief Dan Hatteen0)
DATE: September 7, 2011
RE: Consent Agenda
Spooky Sprint Run
I am in receipt of a request from Jason Werowinski in reference to holding the 2nd
Annual Spooky Sprint Run on Saturday, October 29, 2011from 9:00 a.m. - 11:00 a.m.
My staff and I have reviewed their request regarding the closing of 1 st Ave SE between
Main St. and Adams St. for staging purposes and moving the Farmer's Market to the
City Center parking lot. The route for the participants will be eastbound from 1 st Avenue
SE to Adams Street, then northbound to the Luce Line trait. Runners will be returning to
1st Avenue SE upon completion of the run, They are also requesting police assistance
with traffic control along said route for which they will pay the contracted rate.
I am comfortable and confident that we can meet the needs`of
two additional contracted personnel. I recommend approval of tl`
organizers utilizing
request.
Jason Werowinski
16650 206'h Circle
Hutchinson, MN 55350
September 7th, 2011
Hutchinson City Council
111 Hassan ST SE
Hutchinson, MN 55350
Re: 5K Family Run and Walk in Hutchinson on Saturday October 29", 2011
To The Members of the Hutchinson City Council,
I am writing today in regards to a second annual event some citizens of Hutchinson and myself are planning for
Saturday October 290', 2011. We are in the planning stages for a 5k (3.1 mile) family fun run and walk to be
staged in Hutchinson with a start time of SIAM. We are calling it the Spooky Sprint. The proceeds of this run will
go to the REACH program at the Hutchinson High School.
We want to take advantage of a great resource in town, the area around the Library (Library Square). As such,
we would like to start and end this race there, on 1n Ave SE. We realize that having a 3 mile run throughout the
city may cause disruption, so we are attempting to run on city streets for about 20% of the total run distance.
The remainder would be run on the Luce Line Trail.
Our goal is to offer 2 runs, a Sk run and walk, and a X mile dash for children. The Y mile dash will begin at
9:15AM, the Sk run and walk will begin at 9:30AM.
Each participant will be required to sign a waiver stating the following:
" I am properly trained and enter this walk /run totally at my own risk and hereby waive all claims that I or my
heirs may have against all sponsors, walk /run directors and all others associated with this walk/run, for any
injuries or problems I may sustain, regardless of any negligence. I am totally responsible for my safety and any
injury I may suffer."
I am attaching a map of the proposed courses. I have met with Sergeant Nagel about the course and modified it
as suggested. I am seeking approval for closure of 1" Ave SE for this run. We will also be running down Adams
Street towards the Luce Line, but our belief is that Adams will not need to be closed off. We will be using cones
to create a separation lane on Adams. As I stated I have discussed this with Sergeant Nagel.
So in essence the matter before the Council on this issue is the approval or denial for the Police Department to
use their discretion to close /block V Ave SE for some period of time on Saturday October 29h, 2011. We
understand there may be costs associated with this Traffic Control and have accounted for this in our budget.
We are looking forward to this new event in Hutchinson, and to continuing it in the years to come.
Sincerely,
Jason Werowinski
�r) L�)
�ry-re�•
Proposed Course - Spooky Sprint
5k (3.1 mile) There and Back Style RunlWalk
22 ®r
iW, 00
n10--aw
5K Turnaround
e KOO
3rd Abe NW
Mlle 1
K�usw
Mile 2
?1 ver side
1S Rmata N�, 12ecrealwal
Ii Ave NV. �
A•ea
F'a•; a Park
2 MCLeod t} any
�gW
2nd Ave SW C -Ity
Yf Ave SW
Lewes Ave SW LeY.is Ave SW
ksyaen Ave BW
aM Ave, SVV
8 Osyorw Ave SN'
3
z
s
iv --Palk
�hpre
C
ti�
1s1 Are NNW
1sl Aw NE
G
1S Rmata N�, 12ecrealwal
Ii Ave NV. �
A•ea
F'a•; a Park
2 MCLeod t} any
�gW
2nd Ave SW C -Ity
Yf Ave SW
Lewes Ave SW LeY.is Ave SW
ksyaen Ave BW
aM Ave, SVV
8 Osyorw Ave SN'
5d^ Vlv
1s1 Are NNW
1sl Aw NE
Yvash,Nlo, Ave W
y
we SW
w
Mlle 3
21
a
'
N
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HHFI v Lr. SW
15: Ave &W
`
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2nd Ave SW
Coumy Hwy'
�
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N
La
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41n Ave SW
41AAwSW
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4
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Proposed Course - Spooky Sprint
o-
112 Mile Dash Where Back Style Run
- and
a
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151
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m
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15S
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'•,71
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2r4 Avd SW C"Pty Hwy f 2no Aye SW
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m
StarlMnlsh m 2" Ave SE
i
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Levis Ave SVW Lewis A— SW 3"1 Are SW 0
Sox-. Park
_m
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r'e8Oen. Ave SW
~ 4:RAVa 5W
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4 1 h Ave SW
•'�r•.;• aih Aye SF
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�a s
HUTCHINSON CITY COUNCIL
SUMMARY OF CLOSED MEETING PROCEEDINGS
CITY ADMINISTRATOR MID -YEAR PERFORMANCE REVIEW SESSION
August 23, 2011
On August 23, 2011, the Hutchinson City Council closed its meeting at 4:14 p.m. to conduct the
mid -year performance review for the City Administrator, Jeremy Carter. Individuals present
included Hutchinson Mayor Steve Cook City Council members Bill Arndt, Mary Christensen,
and Eric Yost, City Administrator Jeremy Carter, City Attorney Marc Sebora, and Brenda
Ewing, Human Resources Director. Councilmember Chad Czmowski was absent. Mr. Carter
exercised his right to close the proceedings to the public.
The Council reviewed with Mr. Carter his performance for the period of January 1, 2011, to
present. Mr. Carter's performance in the following categories was reviewed by the Council:
Organizational Management, Fiscal/Business Management, Program Development, Relationship
& Communication with the Council, Long -Range Planning, and Relationship with Public &
Outside Organizations.
An overall numerical score was not provided, as this is not the annual review session for the City
Administrator.
Mr. Carter updated the Council on the progress of the five initiatives that were established by the
Council at the previous review session. These include:
1. Implementation of a formal employee wellness program (3 year plan).
2. Implementation of a formal volunteer program.
3. Review of internal City policies, recommend and implement required updates, changes,
and/or corrections.
4. Initiate working toward implementing GFOA Budgeting Format with utilization of a
Metric System of measurements.
5. Develop and Implement a City-wide Master Facilities Plan that objectively prioritizes our
facilities and necessary maintenance and repairs and matches the available funding to the
list.
Motion by Mr. Arndt, second by Mr. Yost, to reopen the meeting. Motion passed unanimously,
and the meeting reopened at 5:26 p.m.
Motion by Mr. Arndt, second by Ms. Christensen, to adjourn the meeting. Motion passed
unanimously and the meeting adjourned at 5:26 p.m.
rQ
R55CKREG
Check #
167046
167047
167048
167049
167050
167051
167052
167054
167055
167056
167057
167058
167059
167060
167061
167062
167063
167064
167065
167066
167067
167068
167069
167070
LOG22001V0
Ck Date
9/1/2011
9/1/2011
9/1/2011
9/13/2011
9/13/2011
9/13/2011
9/13/2011
9/13/2011
9/13/2011
9/13/2011
9/13/2011
9/13/2011
9/13/2011
9/13/2011
9/13/2011
9/13/2011
9/13/2011
9/13/2011
9/13/2011
9/13/2011
9/13/2011
9/13/2011
9/13/2011
9/13/2011
9/13/2011
9/13/2011
9/13/2011
9/13/2011
9/13/2011
CITY OF HUTCHINSON
Council Check Register
9/1/2011- 9/13/2011
Amount Vendor / Explanation
260.00 APA MN ADMINISTRATORS
45,622.50 LEAGUE OF MN CITIES -INS TRUST
6,188.00 LEAGUE OF MN CITIES -INS TRUST
178.94 1ST CLASS TOWING INC
273.64 3D SPECIALTIES
13,362.10 AAA STRIPING SERVICE CO
240.00 ABDO, EICK & MEYERS
551.41 ACE HARDWARE
1,589.56 ACE INDUSTRIAL SUPPLY INC
57.00 ACTION ACCENTS
363.16 AEM MECHANICAL SERVICES, INC
127.93 ALPHA WIRELESS
330.79 AMERICAN BOTTLING CO
49.00 AMERICAN CEMETERY
108.07 AMERICAN FAMILY INS CO.
108.07 AMERICAN FAMILY INS CO.
65.33 AMERIPRIDE LINEN & APPAREL
1,443.88 AMS COATING SYSTEMS INC.
855.00 ANIMAL MEDICAL CENTER ON CROW
490.00 APWA
94.34 ARAMARK UNIFORM SERVICE
429.84 ARCTIC GLACIER PREMIUM ICE INC
7.37 ARNOLD'S OF GLENCOE, INC
33.74 ARROW TERMINAL LLC
511.79 AUTO VALUE - GLENCOE
500.07 B. W. WELDING
125.00 BAHE, MICHAEL
16,260.00 BARGEN INC
1,752.00 BARN YARD, THE
Account Description
TRAVEL SCHOOL CONFERENCE
GENL LIAB.- INSURANCE
GENL LIAB: INSURANCE
PROFESSIONAL SERVICES
SIGNS & STRIPPING MATERIALS
CONTRACT REPAIR & MAINTENANCE
AUDIT & FINANCE
REPAIR & MAINTENANCE SUPPLIES
SMALL TOOLS
OPERATING SUPPLIES
CONTRACT REPAIR & MAINTENANCE
CONTRACT REPAIR & MAINTENANCE
COST OF MIX & SOFT DRINKS
DUES & SUBSCRIPTIONS
ACCRUED LIFE INSURANCE
ACCRUED LIFE INSURANCE
CONTRACT REPAIR & MAINTENANCE
SIGNS & STRIPPING MATERIALS
OTHER CONTRACTUAL
TRAVEL SCHOOL CONFERENCE
SHOP MATERIALS
COST OF MIX & SOFT DRINKS
CENTRAL GARAGE REPAIR
EQUIPMENT PARTS
EQUIPMENT PARTS
CONTRACT REPAIR & MAINTENANCE
TRAVEL SCHOOL CONFERENCE
CONTRACT REPAIR & MAINTENANCE
RECEIVED NOT VOUCHERED
9/8/2011
167071
167072
167073
167074
C5-
167075
LOG22001V0
Ck Date
9/1/2011
9/1/2011
9/1/2011
9/13/2011
9/13/2011
9/13/2011
9/13/2011
9/13/2011
9/13/2011
9/13/2011
9/13/2011
9/13/2011
9/13/2011
9/13/2011
9/13/2011
9/13/2011
9/13/2011
9/13/2011
9/13/2011
9/13/2011
9/13/2011
9/13/2011
9/13/2011
9/13/2011
9/13/2011
9/13/2011
9/13/2011
9/13/2011
9/13/2011
CITY OF HUTCHINSON
Council Check Register
9/1/2011- 9/13/2011
Amount Vendor / Explanation
260.00 APA MN ADMINISTRATORS
45,622.50 LEAGUE OF MN CITIES -INS TRUST
6,188.00 LEAGUE OF MN CITIES -INS TRUST
178.94 1ST CLASS TOWING INC
273.64 3D SPECIALTIES
13,362.10 AAA STRIPING SERVICE CO
240.00 ABDO, EICK & MEYERS
551.41 ACE HARDWARE
1,589.56 ACE INDUSTRIAL SUPPLY INC
57.00 ACTION ACCENTS
363.16 AEM MECHANICAL SERVICES, INC
127.93 ALPHA WIRELESS
330.79 AMERICAN BOTTLING CO
49.00 AMERICAN CEMETERY
108.07 AMERICAN FAMILY INS CO.
108.07 AMERICAN FAMILY INS CO.
65.33 AMERIPRIDE LINEN & APPAREL
1,443.88 AMS COATING SYSTEMS INC.
855.00 ANIMAL MEDICAL CENTER ON CROW
490.00 APWA
94.34 ARAMARK UNIFORM SERVICE
429.84 ARCTIC GLACIER PREMIUM ICE INC
7.37 ARNOLD'S OF GLENCOE, INC
33.74 ARROW TERMINAL LLC
511.79 AUTO VALUE - GLENCOE
500.07 B. W. WELDING
125.00 BAHE, MICHAEL
16,260.00 BARGEN INC
1,752.00 BARN YARD, THE
Account Description
TRAVEL SCHOOL CONFERENCE
GENL LIAB.- INSURANCE
GENL LIAB: INSURANCE
PROFESSIONAL SERVICES
SIGNS & STRIPPING MATERIALS
CONTRACT REPAIR & MAINTENANCE
AUDIT & FINANCE
REPAIR & MAINTENANCE SUPPLIES
SMALL TOOLS
OPERATING SUPPLIES
CONTRACT REPAIR & MAINTENANCE
CONTRACT REPAIR & MAINTENANCE
COST OF MIX & SOFT DRINKS
DUES & SUBSCRIPTIONS
ACCRUED LIFE INSURANCE
ACCRUED LIFE INSURANCE
CONTRACT REPAIR & MAINTENANCE
SIGNS & STRIPPING MATERIALS
OTHER CONTRACTUAL
TRAVEL SCHOOL CONFERENCE
SHOP MATERIALS
COST OF MIX & SOFT DRINKS
CENTRAL GARAGE REPAIR
EQUIPMENT PARTS
EQUIPMENT PARTS
CONTRACT REPAIR & MAINTENANCE
TRAVEL SCHOOL CONFERENCE
CONTRACT REPAIR & MAINTENANCE
RECEIVED NOT VOUCHERED
9/8/2011
Cam^'
167076
9/13/2011
304.80 BELLBOY CORP
COST OF MIX & SOFT DRINKS
167077
9/13/2011
850.00 BLUE VALLEY SOD
RECEIVED NOT VOUCHERED
167078
9/13/2011
472.11 BRANDON TIRE CO
CENTRAL GARAGE REPAIR
167079
9/13/2011
11,644.06 BRYAN STREICH TRUCKING
FREIGHT
167080
9/13/2011
97.69 BUSHMAN, RAQUEL
FOOD PRODUCTS- CONCESSION
167081
9/13/2011
2,363.66 BUSMESSWARE SOLUTIONS
PROFESSIONAL SERVICES
167082
9/13/2011
1,411.82 BUY SKATEUNE.COM
OPERATING SUPPLIES
167083
9/13/2011
35,151.61 C & L DISTRIBUTING
COST OF SALES -BEER
167084
9/13/2011
497.67 CALIFORNIA CONTRACTORS SUPPLIE
SIGNS & STRIPPING MATERIALS
167085
9/13/2011
947.13 CARS ON PATROL SHOP LLC
AUTOMOTIVE REPAIR
167086
9/13/2011
2,042.96 CATCO
CENTRAL GARAGE REPAIR
167087
9/13/2011
1,289.77 CENTRAL HYDRAULICS
CONTRACT REPAIR & MAINTENANCE
167088
9/13/2011
96.08 CENTRAL MCGOWAN
OPERATING SUPPLIES
167089
9/13/2011
339.25 CHAPPELL CENTRAL INC.
CONTRACT REPAIR & MAINTENANCE
167090
9/13/2011
245.00 CIVIL AIR PATROL MAGAZINE
MISCELLANEOUS
167091
9/13/2011
14,481.56 CLARKE MOSQUITO CONTROL PRODUC
OTHER CONTRACTUAL
167092
9/13/2011
112.22 CMK SERVICES LLC
OTHER CONTRACTUAL
167093
9/13/2011
270.56 COMDATA CORPORATION
OPERATING SUPPLIES
167094
9/13/2011
55.50 COREY, NICHOLLE
TRAVEL SCHOOL CONFERENCE
167095
9/13/2011
540.00 CORNER POST EROSION CONTROL
OPERATING SUPPLIES
167096
9/13/2011
3,546.99 CREEKSIDE SOILS
OPERATING SUPPLIES
167097
9/13/2011
120.38 CROW RIVER AUTO & TRUCK REPAIR
AUTOMOTIVE REPAIR
167098
9/13/2011
23.84 CROW RIVER GLASS & SIGNS
REPAIR & MAINTENANCE SUPPLIES
167099
9/13/2011
81.23 CROW RIVER PRESS INC
RECEIVED NOT VOUCHERED
167100
9/13/2011
1,796.81 CURTIS 1000 INC - MN
PRINTING & PUBLISHING
167101
9/13/2011
67.24 DAAK REFRIGERATION
CONTRACT REPAIR & MAINTENANCE
167102
9/13/2011
5,731.40 DAY DISTRIBUTING
COST OF SALES -BEER
167103
9/13/2011
47,890.78 DIRECT PLASTICS GROUP
RECEIVED NOT VOUCHERED
167104
9/13/2011
39.53 DOMINO'S PIZZA
OPERATING SUPPLIES
167105
9/13/2011
1,159.44 DPC INDUSTRIES INC
CHEMICALS & PRODUCTS
167106
9/13/2011
201.91 DROP -N -GO SHIPPING, INC
RECEIVED NOT VOUCHERED
167107
9/13/2011
671.30 DUANE W. NIELSEN COMPANY
PROFESSIONAL SERVICES
167108
9/13/2011
88.69 DUNDEE
MISCELLANEOUS
167109
9/13/2011
2,975.00 DUSTCOATING
CONTRACT REPAIR & MAINTENANCE
167110
9/13/2011
309.23 DYNA SYSTEMS
RECEIVED NOT VOUCHERED
167111
9/13/2011
1,322.99 EAST SIDE OIL COMPANIES
RECEIVED NOTVOUCHERED
167112
9/13/2011
56.64 ECOLAB PEST ELIM
CONTRACT REPAIR & MAINTENANCE
167113
9/13/2011
129.99 EISCHENS, THERESA
UNIFORMS & PERSONAL EQUIP
167114
9/13/2011
1,288.38 ELECTRIC PUMP
EQUIPMENT PARTS
167115
9/13/2011
727.02 ELECTRO WATCHMAN
PROFESSIONAL SERVICES
167116
9/13/2011
1,455.10 ENERGY MISERS LLC
OPERATING SUPPLIES
167117
9/13/2011
177.00 EPIC PRODUCTS INC
COST OF MIX & SOFT DRINKS
167118
9/13/2011
1,470.00 ERICKSON ENGINEERING CO LLC
PROFESSIONAL SERVICES
167119
9/13/2011
315.00 EXTREME BEVERAGE LLC
COST OF MIX & SOFT DRINKS
167120
9/13/2011
40,788.55 FARM -RITE EQUIPMENT
CENTRAL GARAGE REPAIR
167121
9/13/2011
392.43 FASTENAL COMPANY
REPAIR & MAINTENANCE SUPPLIES
167122
9/13/2011
3,360.00 FESSEL SYSTEMS
FREIGHT - IN
167123
9/13/2011
600.00 FIRE INSTRUCTION & RESCUE EDUC
TRAVEL SCHOOL CONFERENCE
167124
9/13/2011
445.00 FIRE SAFETY USA, INC
SMALL TOOLS
167125
9/13/2011
811.40 FIRST & LASTING IMPRESSIONS
COST OF MIX & SOFT DRINKS
167126
9/13/2011
6,326.74 FIRST CHOICE FOOD & BEVERAGE S
OFFICE SUPPLIES
167127
9/13/2011
149.99 FISHER SCIENTIFIC
OPERATING SUPPLIES
167128
9/13/2011
375.00 FOTH INFRASTRUCTURE & ENV
TRAVEL SCHOOL CONFERENCE
167129
9/13/2011
79.50 G & K SERVICES
OPERATING SUPPLIES
167130
9/13/2011
5,000.00 GOODPOINTE TECHNOLOGY
PROFESSIONAL SERVICES
167131
9/13/2011
191.31 GRANIT BRONZ
IMPROV OTHER THAN BLDGS
167132
9/13/2011
4,544.06 GREAT LAKES ENTERPRISES INC
FREIGHT - IN
167133
9/13/2011
2,217.71 GRINDER WEAR PARTS, INC.
RECEIVED NOT VOUCHERED
167134
9/13/2011
535.88 H.A.R.T.
ACCRUED DEFERRED COMP
167135
9/13/2011
535.88 H.A.R.T.
ACCRUED DEFERRED COMP
167136
9/13/2011
25.50 HANSEN DEMOLITION LANDFILL
UTILITIES
167137
9/13/2011
320.00 HANSON & VASEK CONSTRUCTION
CONTRACT REPAIR & MAINTENANCE
167138
9/13/2011
1,311.87 HARRIS SERVICE
CONTRACT REPAIR & MAINTENANCE
167139
9/13/2011
102.99 HAUGEN, MARV
TRAVEL SCHOOL CONFERENCE
167140
9/13/2011
187.82 HILLYARD / HUTCHINSON
OPERATING SUPPLIES
167141
9/13/2011
12,223.50 HJERPE CONTRACTING
CONTRACT REPAIR & MAINTENANCE
167142
9/13/2011
288.00 HOFF, JON
OTHER CONTRACTUAL
167143
9/13/2011
90.00 HR GREEN INC
TRAVEL SCHOOL CONFERENCE
167144
9/13/2011
3,050.00 HRA
HRATRANSFER
167145
9/13/2011
1,339.00 HUTCHINSON AREA HEALTHCARE
PROFESSIONAL SERVICES
167146
9/13/2011
2,201.00 HUTCHINSON AREA HEALTH CARE
COMMON AREA MAINTENANCE
167147
9/13/2011
882.26 HUTCHINSON CO -OP
MOTOR FUELS & LUBRICANTS
167148
9/13/2011
8,379.06 HUTCHINSON CONVENTION & VISITO
LODGING TAX REIMBURSEMENT
167149
9/13/2011
5,137.00 HUTCHINSON FIRE DEPT RELIEF AS
FIRE RELIEF -LOCAL CONTRIBUTION
167150
9/13/2011
2,409.15 HUTCHINSON LEADER
PRINTING & PUBLISHING
167151
9/13/2011
213.00 HUTCHINSON MEDICAL CENTER
MISCELLANEOUS
167152
9/13/2011
1,325.08 HUTCHINSON SENIOR ADVISORY BOA
OPERATING SUPPLIES
167153
9/13/2011
78,729.12 HUTCHINSON UTILITIES
UTILITIES
167154
9/13/2011
755.56 HUTCHINSON WHOLESALE
SMALL TOOLS
167155
9/13/2011
2,990.34 HUTCHINSON, CITY OF
UTILITIES
167156
9/13/2011
4,179.82 HUTCHINSON, CITY OF
MISCELLANEOUS
167157
9/13/2011
18,281.08 INFRATECH
CONTRACT REPAIR & MAINTENANCE
167158
9/13/2011
487.93 INTERSTATE BATTERY SYSTEM MINN
EQUIPMENT PARTS
167159
9/13/2011
1,883.29 JACK'S UNIFORMS & EQUIPMENT
UNIFORMS & PERSONAL EQUIP
167160
9/13/2011
427.53 JEFF'S ELECTRIC
CONTRACT REPAIR & MAINTENANCE
167161
9/13/2011
3,434.10 JET BLACK
CONTRACT REPAIR & MAINTENANCE
167162
9/13/2011
323.80 JJ TAYLOR DIST OF MN
COST OF SALES -BEER
167163
9/13/2011
23,928.62 JOHNSON BROTHERS LIQUOR CO.
COST OF SALES -WINE
167164
9/13/2011
200.00 JORDAHL, JIM
OPERATING SUPPLIES
167165
9/13/2011
879.00 KENNEDY SCALES INC
RECEIVED NOT VOUCHERED
167166
9/13/2011
25.00 KLABUNDE, JAN
RECREATION ACTIVITY FEES
167167
9/13/2011
141,317.42 KNIFE RIVER
IMPROV OTHER THAN BLDGS
167168
9/13/2011
964.94 L & P SUPPLY CO
EQUIPMENT PARTS
167169
9/13/2011
254.04 LAB SAFETY SUPPLY INC
SAFETY SUPPLIES
167170
9/13/2011
2,166.95 LANDSCAPE CONCEPTS, INC
CONTRACT REPAIR & MAINTENANCE
167171
9/13/2011
125.00 LARSON, QUENTIN
UNIFORMS & PERSONAL EQUIP
167172
9/13/2011
857.50 LEAGUE OF MN CITIES -INS TRUST
DUE FROM HRA
167173
9/13/2011
40,474.18 LEAGUE OF MN CITIES -INS TRUST
ACCURED WORKERS COMP
167174
9/13/2011
4,086.32 LEAGUE OF MN CITIES -INS TRUST
WORKERS COMP INSURANCE
167175
9/13/2011
32,763.75 LEAGUE OF MN CITIES -INS TRUST
GENL LIAB: INSURANCE
167176
9/13/2011
801.00 LEAGUE OF MN CITIES -INS TRUST
GENL LIAB. - INSURANCE
�� 167177
9/13/2011
4,315.50 LEAGUE OF MN CITIES -INS TRUST
GENL LIAB: INSURANCE
167178
9/13/2011
558.50 LEAGUE OF MN CITIES -INS TRUST
GENL LIAB: INSURANCE
167179
9/13/2011
5,205.50 LEAGUE OF MN CITIES -INS TRUST
GENL LIAB. - INSURANCE
167180
9/13/2011
1,978.25 LEAGUE OF MN CITIES -INS TRUST
GENL LIAB.-INSURANCE
167181
9/13/2011
30.42 LEIDER, THERESA
TRAVEL SCHOOL CONFERENCE
167182
9/13/2011
64.70 LIFE INSURANCE COMPANY OF AMER
ACCRUED LIFE INSURANCE
167183
9/13/2011
73.12 LOCATORS & SUPPLIES
SAFETY SUPPLIES
167184
9/13/2011
47,538.77 LOCHER BROTHERS INC
COST OF SALES -BEER
167185
9/13/2011
2,511.74 LYNDE & MCLEOD INC
RECEIVED NOT VOUCHERED
167186
9/13/2011
587.49 M -R SIGN
SIGNS & STRIPPING MATERIALS
167187
9/13/2011
631.98 MACQUEEN EQUIP INC
CENTRAL GARAGE REPAIR
167188
9/13/2011
143.45 MANUFACTURERS NEWS INC
DUES & SUBSCRIPTIONS
167189
9/13/2011
20.00 MCKAY, JEFF
TRAVEL SCHOOL CONFERENCE
167190
9/13/2011
17.82 MCLEOD COUNTY AUDITOR - TREASURE
PRINTING & PUBLISHING
167191
9/13/2011
49,377.17 MCLEOD COUNTY HIGHWAY DEPT.
STREET MAINT.MATERIALS
167192
9/13/2011
332.00 MCLEOD COUNTY RECORDER
PRINTING & PUBLISHING
167193
9/13/2011
349.41 MCRAITH, JOHN
OTHER CONTRACTUAL
167194
9/13/2011
903.55 MEHR, BRIAN
TRAVEL SCHOOL CONFERENCE
167195
9/13/2011
519.97 MENARDS HUTCHINSON
RECEIVED NOT VOUCHERED
167196
9/13/2011
3,638.25 MESERB
PROFESSIONAL SERVICES
167197
9/13/2011
75.52 MESSAGE MEDIA
COMMUNICATIONS
167198
9/13/2011
28.87 MESSNER, KEN
UNIFORMS & PERSONAL EQUIP
167199
9/13/2011
511.20 MILLNER HERITAGE VINEYARD & WI
COST OF SALES -WINE
167200
9/13/2011
7,473.00 MINNESOTA DEPT OF HEALTH
STATE WATER TESTING FEE
167201
9/13/2011
2,400.00 MINNESOTA DEPT OF HEALTH
PERMITS
167202
9/13/2011
265.58 MINNESOTA PETROLEUM SERVICE
OPERATING SUPPLIES
167203
9/13/2011
199.52 MINNESOTA PLAYGROUND INC
OPERATING SUPPLIES
167204
9/13/2011
1,240.00 MINNESOTA POLLUTION CONTROL AG
PERMITS
167205
9/13/2011
115.90 MINNESOTA SHREDDING
CONTRACT REPAIR & MAINTENANCE
167206
9/13/2011
175.00 MINNESOTA STATE FIRE CHIEFS AS
TRAVEL SCHOOL CONFERENCE
167207
9/13/2011
175.00 MINNESOTA STATE FIRE CHIEFS AS
TRAVEL SCHOOL CONFERENCE
167208
9/13/2011
175.00 MINNESOTA STATE FIRE CHIEFS AS
TRAVEL SCHOOL CONFERENCE
167209
9/13/2011
329.00 MINNESOTA SUPREME COURT
DUES & SUBSCRIPTIONS
167210
9/13/2011
2,642.20 MINNESOTA VALLEY TESTING LAB
OTHER CONTRACTUAL
167211
9/13/2011
235.00 MN GIS /LIS CONFERENCE
TRAVEL SCHOOL CONFERENCE
167212
9/13/2011
496.00 NCPERS LIFE INS.
ACCRUED LIFE INSURANCE
167213
9/13/2011
420.00 NEW FRANCE WINE
COST OF SALES -WINE
167214
9/13/2011
125.00 NORTH SHORE ANALYTICAL INC
OTHER CONTRACTUAL
167215
9/13/2011
415.60 NORTHERN BUSINESS PRODUCTS
OPERATING SUPPLIES
167216
9/13/2011
100.00 NORTHERN COLLABORATIVE TECHNOL
COMMUNICATIONS
167217
9/13/2011
675.03 NORTHERN SAFETY TECHNOLOGY
EQUIPMENT PARTS
167218
9/13/2011
220.07 NORTHERN STATES SUPPLY INC
EQUIPMENT PARTS
167219
9/13/2011
137.73 NORTHLAND CHEMICAL CORP
CLEANING SUPPLIES
167220
9/13/2011
55.29 NU- TELECOM
COMMUNICATIONS
167221
9/13/2011
64.11 O'REILLY AUTO PARTS
CENTRAL GARAGE REPAIR
167222
9/13/2011
219.36 OFFICE DEPOT
OFFICE SUPPLIES
167223
9/13/2011
2,023.62 PAUSTIS & SONS WINE CO
COST OF SALES -WINE
167224
9/13/2011
264.00 PFC EQUIPMENT INC
EQUIPMENT PARTS
167225
9/13/2011
16,732.00 PHILLIPS WINE & SPIRITS
COST OF SALES -WINE
167226
9/13/2011
516.14 PLOTZ, GARY D
ADVERTISING
167227
9/13/2011
8,500.00 PRIEVE LANDSCAPING & LAWN CARE
LANDSCAPE MATERIALS
167228
9/13/2011
1,333.80 PRO CARE SERVICES INC
CONTRACT REPAIR & MAINTENANCE
167229
9/13/2011
118.90 PRO -BUILD
BUILDING REPAIRS
167230
9/13/2011
823.45 QUADE ELECTRIC
MACHINERY & EQUIPMENT
167231
9/13/2011
2,000.00 QUALITY CONTROL & INTEGRATION
OTHER CONTRACTUAL
167232
9/13/2011
5,129.32 QUALITY FLOW SYSTEMS
CONTRACT REPAIR & MAINTENANCE
167233
9/13/2011
15,228.33 QUALITY WINE & SPIRITS CO.
COST OF SALES- LIQUOR
167234
9/13/2011
162,267.32 R & R EXCAVATING
IMPROV OTHER THAN BLDGS
167235
9/13/2011
1,156.25 R-11. TRANSFER
FREIGHT
167236
9/13/2011
148.93 RAININ INSTRUMENT, LLC
OPERATING SUPPLIES
167237
9/13/2011
5,488.34 REINER ENTERPRISES, INC
FREIGHT- IN
167238
9/13/2011
21.12 RELIABLE OFFICE SUPPLIES
OFFICE SUPPLIES
167239
9/13/2011
654.93 RUNNING'S SUPPLY
REPAIR & MAINTENANCE SUPPLIES
167240
9/13/2011
870.21 SAM'S CLUB
FOOD PRODUCTS- CONCESSION
167241
9/13/2011
323.91 SCENIC VALLEY WINERY
COST OF SALES -WINE
167242
9/13/2011
2,042.79 SCHMELING OIL CO
MOTOR FUELS & LUBRICANTS
167243
9/13/2011
64.20 SCOTT S WINDOW CLEANING SERVIC
CONTRACT REPAIR & MAINTENANCE
167244
9/13/2011
8,677.00 SEAN LINDAHL CONSTRUCTION
HOUSING REHAB LOANS
167245
9/13/2011
312.90 SEPPELT, MILES
CAR ALLOWANCE - TRAVEL
167246
9/13/2011
65.00 SOUTHWEST MN CHAPTER OF ICC
TRAVEL SCHOOL CONFERENCE
167247
9/13/2011
2,591.49 SPRINT
COMMUNICATIONS
167248
9/13/2011
1,727.19 STAPLES ADVANTAGE
COPY SUPPLIES & PAPER
167249
9/13/2011
7,866.00 STATE OF MINNESOTA
REFUNDS & REIMBURSEMENTS
167250
9/13/2011
44.73 SUBWAY WEST
MEETINGS
167251
9/13/2011
20.00 TAPS -LYLE SCHROEDER
PROFESSIONAL SERVICES
167252
9/13/2011
1,000.00 TASC
HRA ADMINISTRATION FEE
167253
9/13/2011
84.78 TASC
FLEX ADMINISTRATION FEE
167254
9/13/2011
166.17 TEK MECHANICAL
BUILDING REPAIRS
167255
9/13/2011
1,474.74 THE HARTFORD
EMPL.HEALTH & INS. BENEFIT
167256
9/13/2011
351.89 TITAN MACHINERY
CENTRAL GARAGE REPAIR
167257
9/13/2011
130.34 TOTAL FIRE PROTECTION
CONTRACT REPAIR & MAINTENANCE
167258
9/13/2011
995.00 TOWN & COUNTRY FENCE
RECEIVED NOT VOUCHERED
167259
9/13/2011
57.22 TOWN & COUNTRY TIRE
AUTOMOTIVE REPAIR
167260
9/13/2011
146.52 TRAF- O -TERIA SYSTEM
OPERATING SUPPLIES
167261
9/13/2011
23,814.75 TREBELHORN & ASSOC
MOTOR FUELS & LUBRICANTS
167262
9/13/2011
721.74 TRUCK UTILITIES
OPERATING SUPPLIES
167263
9/13/2011
2,487.29 TWO WAY COMMUNICATIONS INC
CONTRACT REPAIR & MAINTENANCE
167264
9/13/2011
388.64 UNITED LABORATORIES
CLEANING SUPPLIES
167265
9/13/2011
1,417.29 USA BLUE BOOK
REPAIR & MAINTENANCE SUPPLIES
167266
9/13/2011
10.93 VALLEY NATIONAL GASES LLC
RENTALS
167267
9/13/2011
74.76 VERTECH SOLUTIONS & SERVICES
CONTRACT REPAIR & MAINTENANCE
167268
9/13/2011
18,902.15 VIKING BEER
COST OF SALES -BEER
167269
9/13/2011
2,102.20 VIKING COCA COLA
FOOD PRODUCTS - CONCESSION
167270
9/13/2011
171.00 VIKING SIGN & GRAPHICS INC
IMPROV OTHER THAN BLDGS
167271
9/13/2011
7.96 WAL -MART
OPERATING SUPPLIES
167272
9/13/2011
112,068.96 WASTE MANAGEMENT OF WI -MN
REFUSE - HAULING
167273
9/13/2011
1,080.90 WASTE MANAGEMENT OF WI -MN
REFUSE - RECYCLING
167274
9/13/2011
60.95 WASTE MANAGEMENT OF WI -MN
UTILITIES
167275
9/13/2011
1,400.00 WELLS FARGO INSURANCE SERVICES
PROFESSIONAL SERVICES
167276
9/13/2011
6,104.50 WINE COMPANY, THE
COST OF SALES -WINE
167277
9/13/2011
1,750.75 WINE MERCHANTS INC
COST OF SALES -WINE
167278
9/13/2011
28,007.91 WIRTZ BEV ERAGE MINNESOTA
COST OF SALES- LIQUOR
�r1
167279
9/13/2011
341,445.71 WM MUELLER & SONS
IMPROV OTHER THAN BLDGS
t�
167280 9/13/2011
167281 9/13/2011
167282 9/13/2011
167283 9/13/2011
167284 9/13/2011
167285 9/13/2011
167286 9/13/2011
Payment Instrw
Check Total
Total Payments
199,803.09 WM MUELLER & SONS
4,117.50 WORK CONNECTION, THE
250.00 WRIGHT COUNTY COURT ADMIN
807.98 XEROX CORP
5.00 YIRA, DAWN
900.94 ZEP MANUFACTURING CO
540.99 ZIEGLER INC
1,840,641.83 Grand Total
nent Totals
1,840,641.83
1,840,641.83
IMPROV OTHER THAN BLDGS
OTHER CONTRACTUAL
OTHER REVENUES
COPY MACHINE
RECREATION ACTIVITY FEES
CLEANING SUPPLIES
RECEIVED NOT VOUCHERED
City of Hutchinson
Well Ordinance
Public Hearing
City Council Meeting
September 13, 2011
John Paulson - Lm ironmental Spt�ialist
MDH Interpretation
Previously cities had no regulatory authority
MDH would issue letters to cities challenging
that cities had no authority to regulate wells
October 2010 — MDH changed stance
MDH determined cities do have authority to
regulate where, if at all, wells are drilled.
11 Well Legislation
HF 135 and SF 64 Well Regulation Authority
Modified was proposed
Neither bill was passed
MDH Interpretation remained in effect
Wellhead Protection Plan
• Plan Implemented March 31, 2005
• To protect the City of Hutchinson potable water
supply (average depth of 400')
• Plan Expires 2015
• Establishes aquifer vulnerability and potential
contaminant sources
Wellhead Protection Strategies
Public Education & Awareness
Brochures
Utility Mailing
• Public Water Supply and Inner Well Zones
Monitor Setbacks, Abate Contaminants
• Private Well Management & Sealing
Educate, Inventory, Update Inventory Annually
Wellhead Protection Planning
Incorporate wellhead strategies into land use planning
Source Water Protection Grant
MDH grant program to assist with implementing
Wellhead Protection activities
Funded from Clean Water Land and Legacy
Amendment
City using grant funds to inventory, property owner
survey, locate wells, and develop well sealing program
397 surveys sent
88 responses
Performing site visits to attempt to locate wells
Sealing program to begin fall 2011
Next Steps
Work with LMC, MDH, MRWA to develop
ordinance
• Ordinance may include provisions to allow
Monitoring wells
Geothermal wells
Wells required for environmental remediation
Replacing water supply well with similar size /capacity
• New ordinance will also solicit public input
Questions?
Well Ordinance Public Hearina
13 September 2011
Interpretation of State Statute
In October 2010 the Minnesota Department of Health (MDH) shifted their interpretation of Statutes that
restricted a Local Government Units ability to regulate wells within their jurisdiction. After in depth
discussion with the League of Minnesota Cities (League) and other parties about the legal basis for city
authority, the MDH agreed that they would no longer send letters challenging city authority to regulate
wells by ordinance or through city zoning code.
Cities, well drillers, and MDH often disagree about city statutory authority to prohibit or restrict well
drilling by ordinance. The League had long argued that cities have specific and long- standing statutory
authority to regulate wells and water supplies in city boundaries. Cities have also made the case that
they could regulate where wells are located in a city, if at all, through zoning as established in both
statute and case law. MDH will maintain technical aspects of constructing wells, the licensing of well
drillers, and sealing wells.
The issue became more controversial from 2009 -2010 as cities began receiving letters from the state
demanding that they cease enforcement of ordinances restricting well drilling. Many property owners
within city boundaries had wanted to drill their own irrigation wells within municipal water utility
service areas to avoid paying city utility rates, especially once water conservation rate structures and
summer water use requirements were applied, as required by the state Legislature.
This recognition of city authority by MDH means that cities may continue to adopt and enforce
ordinances restricting or prohibiting well drilling within their jurisdiction. Cities do not, however, have
the authority to regulate the construction, maintenance, or sealing of wells. There are also wells used
for monitoring, dewatering for pollution cleanup, geothermal systems and other purposes that will still
be allowed in appropriate circumstances. The League is working with MDH to develop guidance to cities
on how best to craft ordinances related to wells.
Wellhead Protection Plan Summary
The City of Hutchinson began developing a Wellhead Protection Plan (WPP) in 2003. The WPP was
developed by City staff with assistance from Minnesota Rural Water Association and Minnesota
Department of Health (MDH) staff. The primary goal of the WPP is to protect and preserve the City
supply wells that average 400' in depth. During the development of the Plan there were multiple
opportunities for local stakeholder involvement including meetings, soliciting comments and a Public
Hearing. A summary of the WPP is attached for your reference.
Until recently, the activities and goals identified in the WPP were being funded through the use of only
City resources. After the implementation of the Clean Water Land and Legacy Act the MDH was able to
create a Source Water Protection (SWP) grant program to assist in the implementation of goals
identified in local WPPs. The City has increased efforts to implement activities identified in the WPP
after being awarded a SWP grant.
City staff had compiled an inventory of all potential well locations within our Drinking Water Source
Management Area (DWSMA). Multiple sources of well information were combined to create a master
inventory. The inventory was created using data from the MDH, County Well Index, City well data, City
water and sewer accounts, and Sanborn Fire Maps. After merging the sources and removing
duplications we established a list 397 potential properties with wells. A survey was sent to all property
owners and a total of 88 responses were received. Two additional follow up surveys were sent to those
that had not responded to the first mailing. Work has begun in attempting to locate wells on properties
that responded to the survey that they had no knowledge of a well on the property. In fall of 2011 the
City is planning to implement the third phase of the grant by starting a well sealing cost share program
to assist interested parties in sealing private wells.
Next Steps
City staff has begun the process of collecting information relative to the development of a well
ordinance. The League has indicated that they are developing sample well ordinance language.
Research and discussion with MDH staff regarding the different elements of the ordinance is ongoing.
The well moratorium will allow adequate time for staff to effectively research and develop an ordinance
that will be effective in protecting local water sources yet still allow for specific types and uses of wells
that are properly managed and considered low risk.
The ordinance will include provisions and procedures allowing the continued installation and use of
monitoring wells, geothermal wells, existing supply wells and wells that are required for environmental
remediation purposes. Consideration may also be given for including language that will allow for
replacing an existing well with a new well of similar size and capacity.
PART 2 EXECUTIVE SUMMARY
This portion of the wellhead protection (WHP) plan for the City of Hutchinson includes:
• the results of the Potential Contaminant Source Inventory,
• the Potential Contaminant Source Management Strategy,
• the Emergency /Alternative Water Supply Contingency Plan, and
• the Wellhead Protection Program Evaluation Plan.
Part 1 of the wellhead protection plan presented the 1) delineation of the wellhead
protection area (WHPA) and the drinking water supply management area ( DWSMA) and
2) the vulnerability assessments for the system's wells and the aquifer within the
DWSMA. Part 1 of the WHP plan was submitted to the Minnesota Department of Health
(MDH) and approved on August '20, 2003. The boundaries of the WHPA/DWSMA are
shown in Figure 1.
The vulnerability assessment for the aquifer within the DWSMA was performed
using available information and indicates that the aquifer used by the city is not
considered to be vulnerable to contamination because it is covered by fine- grained
geologic materials that hydraulically separate it from surface or near surface land uses.
Consequently, the principle potential sources of contamination to the aquifer are other
wells that reach or penetrate it. This information was presented to the City of
Hutchinson WHP team during the Second Scoping meeting held with the MDH
November 18, 2003 when the necessary requirements for the content of Part 2 were
outlined and discussed in detail.
The vulnerability assessment for the public water supply system's wells indicates that
the wells are not vulnerable to contamination based on the information that documents
the construction of each well.
The information and data contained in Chapters 1-4 of this part of the WHP Plan
(hereafter referred to as Plan) support the approaches taken to address potential
contamination sources that have been identified as potentially affecting the aquifer used
by the public water supply. The reader is encouraged to concentrate attention on Chapters
1-4 in order to better understand why a particular management strategy is included in
Chapter 5.
In Chapter 1, the required data elements indicated by the MDH in the Scoping 2 Notice
are addressed as well as the data's degree of reliability. Pertinent data elements include
information about the geology, water quality and water quantity. The data elements and
information supplied in Part 1 of the WHP Plan are based on the assessment that the
aquifer providing drinking water for this system is most likely to be vulnerable to other
wells that penetrate the same aquifer.
Chapter 2 addresses the possible impacts that changes in the physical environment, land
use, and water resources have on the public water supply. The City of Hutchinson
expect; continued population and economic growth in the community. As a result, an
9(a)
increase in water use is expected during the 10 year period this plan is in effect The
City of Hutchinson has evaluated the support and resources necessary to implement the
wellhead protection plan.
The problems and opportunities concerning land use issues relating to the aquifer, well
water and the DWSMA, and those issue identified at public meetings are addressed in
Chapter 3. The non - vulnerable status of the aquifer and wells, and the good quality of
water currently produced by the system's wells leaves only two major concerns: 1) other
wells located within the DWSMA that could become pathways for contamination to enter
the aquifer, and 2) the pumping effects of high - capacity wells that may have alter the
boundaries of the delineated WHPA and a reduction in the hydraulic head in the aquifer,
or cause the movement of contamination toward public water supply weIl(s).
The drinking water protection goals that the public water supplier (PWS) would like to
achieve with this plan are listed in Chapter 4. In essence, the PWS would like to 1)
maintain or improve on the current drinking water quality, 2) increase public awareness
of groundwater protection issues. 3) protect the aquifer, and 4) collect data to support
future efforts in wellhead protection planning.
The objectives and action plans for managing the potential sources of contamination
(wells that penetrate the aquifer utilized by the water system for their drinking water
source) are contained in Chapter 5. Actions aimed toward educating the general public
about groundwater issues, gathering information about other wells, and collecting data
relevant to wellhead protection planning are the general focus.
Chapter 6 contains a guide to evaluate the implementation of the identified management
strategies of Chapter 5. The wellhead protection program for the City of Hutchinson will
be evaluated on an annual basis prior to the City's budgeting process.
An emergency /contingency plan is referenced in Chapter 7 and is on file at the City of
Hutchinson Water Department that will be used to address the situation where the water
supply system is interrupted due to either emergency situations or drought. The MNDNR
has reviewed and approved the City of Hutchinson Water Emergency and Conservation
Plan on March 11. 1999. This plan contains details about the water supply distribution
system, emergency contact numbers, equipment listings as well as other information to
assist the City in responding quickly and effectively in emergency situations. The "City of
Hutchinson MNDNR Emergency and Conservation Plan is a requirement and component
of wellhead protection planning as noted in Chapter 7.
6
8�)
Figure I F1 A and DWSMA Map
Hutchinson
Vater Supply
ment Area
) MN -00229
me of Travel
Supply Well
laaaRement Zene
tectlon Area (W HPA)
a
ORDINANCE NO. 11 -0674
AN INTERIM ORDINANCE ESTABLISHING A TEMPORARY MORATORIUM FOR THE CONSTRUCTION
OF PRIVATELY -OWNED WELLS WITHIN THE CITY OF HUTCHINSON
WHEREAS, Minnesota Statute 462.355, Subd. 4, authorizes a municipality that is considering adopting or
amending official land use controls to adopt an interim ordinance restricting certain land uses for an initial period not
to exceed 12 months, and;
WHEREAS, pursuant to the requirements of state and federal law, the City of Hutchinson adopted a Wellhead
Protection Plan in 2005 and;
WHEREAS, the Hutchinson Wellhead Protection Plan is intended to protect the municipal water supply from
human- caused contaminants and to protect the financial resources invested in the Hutchinson water supply and
treatment systems, and;
WHEREAS, the City of Hutchinson does not currently regulate private wells except to the extent that they may
not be connected to the municipal water system without being metered, and;
WHEREAS, the City has seen an increase in interest and inquiries about the construction of private wells and
there has been an increase in the actual number of private wells in the City, and;
WHEREAS, the City of Hutchinson is desirous of adopting an interim ordinance as provided by Minnesota
Statute 462.355, Subd. 4, for the purpose of protecting the planning process and the health, safety and welfare of its
citizens during the preparation and consideration of land use controls involving private wells;
NOW THEREFORE THE CITY OF HUTCHINSON DOES HEREBY ORDAIN THAT:
The City of Hutchinson adopts an interim ordinance in accordance with Minnesota Statute 462.357
establishing a one -year moratorium on the construction, installation and use of private wells under the
following terns:
a) the moratorium will apply to all zoning districts in the City of Hutchinson
b) the moratorium does not apply to private well systems in effect at the time of the adoption of this
ordinance nor to the maintenance of those systems
c) the moratorium will not apply to wells required by the State of Minnesota for environmental
monitoring purposes
d) a hearing pertaining to private wells will be held on September 13, 2011, at 6:00 p.m.
e) this interim ordinance may be terminated by motion of the City Council prior to its stated expiration
date
Adopted by the City Council this day of , 2011.
ATTEST:
Mayor Steven W. Cook Jeremy
Carter, City Administrator
TORT CAP LIMIT EXPLANATION
The 2007 legislature increased the municipal tort liability limits to $500,000
per claimant, $1,500,000 per occurrence, effective January 1, 2009. At the same
time, the current covenant language that waives the per - claimant portion of the
statutory limit has been eliminated. This will enable cities and LMCIT to take
advantage of the per - claimant limit. Cities will still have the option to
reinstate that waiver, for an additional premium charge of 3.5 %.
Please complete the LMCIT Liability Coverage Waiver Form if you want to
waive the $500,000 per claimant limit up to $1,500,000 per occurrence.
If you have Excess Coverage, you have two options:
If you waive the municipal tort liability limits from
$500,000 per claimant to $1,500,000 per occurrence; and
you purchased Excess Liability Coverage you are
automatically waiving the statutory limits to the extent
of the excess coverage purchased.
2. If you have not waived the municipal tort liability limits
of $500,000 per claimant/$1,500,000 per occurrence; and
you have purchased Excess Liability Coverage, you are
automatically not waiving the statutory limit to the extent
of the excess coverage purchased.
\L
Debt Issuance Services
September 13, 2011
Pre -Sale Report for
$2,835,000 General Obligation
Improvement Bonds, Series 2011A
City of Hutchinson, Minnesota
19 EHLERS
LLAOBUS IM PUBLIC NNAMCIF
Minnesota phone 651 -697 -8500
Oftes siso In Wlsoansn and Onois fax 651 -697 -8555
www.ehlers-ir)c.com
3060 Centre Pointe Drive
Roseville, MN 55113 -1122
11 �)
Debt Issuance Services
Details of Proposed Debt
Proposed Issues: $2,835,000 General Obligation Improvement Bonds, Series 201 lA
Purposes: The purpose of the 2011 A Bonds is to provide long -term financing for
seven projects in the City's 2011 CIP:
• School Road NW Improvements
• Industrial Boulevard SE Reconstruction
• Energy Park Wear Course Placement
• 2011 Pavement Management Program Phase I
• 2011 Pavement Management Program Phase 2
• Plaza 5 Parking Lot Improvements
• Trunk Highway 15 Water Main Lining
The 2011A Bonds are structured to mature February 2013 through 2027
(Fiscal Years 2012 through 2026), with special assessment revenues
paying a portion of the Bond debt service in FY 2012 through 2021. Net
of assessment revenues, the annual City levy requirement is projected at
approximately $157,800 in FY 2011 through 2025.
Please see the "Other Considerations" section of this report for a
discussion of how the 2011 A Bonds are expected to fit within the City's
overall financial management debt plan.
Authority: The 2011A Bonds are being issued pursuant to Minnesota Statues, Chapter
429. Because the City is assessing at least 20% of the 2011 CIP project
costs to be financed with the Bonds, the City may designate the Bonds as a
general obligation without referendum approval and the Bonds will not
count against the City's debt limit.
Funding Source(s): The City will pay debt service on the 2011A Bonds with special
assessment principal and interest payments, general property taxes, and
transfers from the Community Investment Fund (formerly the Closed Bond
Fund), in accordance with the City's overall debt levy reduction strategy.
Risk Factors: We have not assumed any pre -paid special assessments. If the City
receives a significant amount of pre -paid assessments for the 2011 CIP
project(s), it may need to increase the debt service levy to make up for
interest earnings lower than the expected 3.55% assessment rate.
Rating: The City has an "AA-" rating from Standard & Poor's. A rating request
will be made for this issue.
Presale Report
September 13, 2011
Page 2
bL)
Debt Issuance Services
Bank Qualification: The 2011A Bonds will be designated as "bank qualified" obligations.
Bank qualified status broadens the market for the Bonds, which can result
in lower interest rates.
Call Feature: The 201 lA Bonds due in 2022 and later will be callable on February 1,
2021 and any date thereafter.
Other The City has planned and structured the 2011A GO Improvement Bonds in
Considerations: the context of its comprehensive financial management debt plan, which
encompasses all of the City's property tax levy- supported bond issues.
The objective of the debt plan is to limit increases in the City's cumulative
debt levy to approximately 5% per year, up to a maximum total levy of
roughly $2.2 million. The City's cumulative debt levy for 2011 was
approximately $1.9 million.
The City intends to continue using annual transfers from the Community
Improvement Fund to achieve the targeted debt levy increases, including
as the City bonds for additional capital investments in future years. A
schedule showing the expected debt trend is attached. It appears that, as
long as the CIF does not experience major revenue losses or unscheduled
costs, its fund balance will permit annuals transfers for debt service.
Proposed Debt Issuance Schedule
Pre -Sale Reviews by Council:
Distribute Official Statement:
Conference with Rating Agency:
City Council Meeting to Award Sale of the Bonds:
Estimated Closing Date:
Ehlers Contacts:
Financial Advisors
Bond Analysts:
Bond Sale Coordinator:
49 Presale Report
Steve Apfelbacher
Bruce Kimmel
Diana Lockard
Debbie Holmes
Alicia Aulwes
September 13, 2011
Week of September 26, 2011
Week of October 3, 2011
October 11, 2011
Week of November 7, 2011
(651) 697 -8510
(651) 697 -8572
(651) 697 -8534
(651) 697 -8536
(651) 697 -8523
September 13, 2011
Page 3
►iL,&)
Council Member
Debt Issuance Services
Resolution No. 13921
introduced the following resolution and moved its adoption:
Resolution Providing for the Sale of
$2,835,000 General Obligation Improvement Bonds, Series 2011A
A. WHEREAS, the City Council of the City of Hutchinson, Minnesota, has heretofore determined that it
is necessary and expedient to issue the City's $2,835,000 General Obligation Improvement Bonds, Series
2011 A (the Bonds); and
B. WHEREAS, the City has retained Ehlers & Associates, Inc., in Roseville, Minnesota ( "Ehlers "), as its
independent financial advisor for the Bonds and is therefore authorized to solicit proposals in
accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9);
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, as
follows:
1. Authorization: Findings. The City Council hereby authorizes Ehlers to solicit proposals for the sale
of the Bonds.
2. Meeting. Proposal Opening. The City Council shall meet at 5:30 p.m. on October 11, 2011, for the
purpose of considering sealed proposals for and awarding the sale of the Bonds.
3. Official Statement. In connection with said sale, the officers or employees of the City are hereby
authorized to cooperate with Ehlers and participate in the preparation of an official statement for the
Bonds and to execute and deliver it on behalf of the City upon its completion.
The motion for the adoption of the foregoing resolution was duly seconded by Council Member
and, after full discussion thereof and upon a vote being taken thereon, the
following Council Members voted in favor thereof:
and the following voted against the same:
Whereupon said resolution was declared duly passed and adopted.
Dated this _ day of
City Clerk
I � ta)
Hutchinson, Minnesota
$2,835,000
General Obligation Improvement Bonds, Series 2011A
Sources 8N Uses
Dated 11/01120111 Delivered 11113=011
Sources Of Funds
Par Amount of Bonds 52,835,000.00
Prepaid Assessments 84,145.00
Total Sources
Uses Of Funds
52,919,145.00
Deposit to Project Construction Fund 2,853,000.00
Costs of Issuance 35,500.00
Total Underwriters Discount (1.000%) 28,350.00
Rounding Amount 2,295.00
Total Uses
52,919,145.00
SeIiw 2DI1 GO Imp Bonds I S1W E PURPOSE 1 9' 7/2011 1 8:41 AM
EHLERS
LEADERS 10 PANIC FINANCE
11&)�
Hutchinson, Minnesota
$2,835,000
General Obligation Improvement Bonds, Series 2011A
Debt Service Schedule
Levy
Date Principal Coupon (merest Total P +I Nst New DIS 108 %of Total Assessments Required
02/012012
-
-
-
-
-
-
-
-
02101/2013
205,000.00
0.650%
69,421.88
274,421.88
274.421.88
288,142 97
131,530.80
156,612,17
02/012014
220,000.00
0.750%
54,205.00
274,205.00
274,205.00
287,915,25
128,084.78
159,83047
02/012015
215,000.00
0.850%
52,555.00
267,555.00
267,555.00
280.932.75
124,638.78
156,293.97
02/012016
215,000.00
1.150°16
50,727.50
265,72730
263,727.30
279,013.88
121,192.76
157,821.12
02/012017
215,000.00
1,400%
48,235.00
263,255.00
263,25300
276,417.75
117,746.76
158,670.99
02/012018
215.000.00
1.700%
45,245.00
260,245.00
260,245,00
273,257.25
114,300.74
158,956.51
02/012019
215,000.00
2.100%
41,590.00
256,390.00
256,59000
269,419.50
110,854.74
158,564.76
02/012020
215,000.00
2.250%
37,075.00
232,075.00
252,075.00
264,678.75
107,408.72
157,270.03
02/012021
215,000.00
2.400%
32,237.50
247,237.50
247,237.50
259,599.38
103,%2.72
153,636.66
02/012022
220,000.00
2.700%
27,077.50
247,077.50
247,077.50
259,431.38
100,516.70
158,914.68
02/012023
130.000.00
2.850%
21,137.30
151,137.50
151,137.50
158,69438
-
158,694.38
02/012024
135,000.00
2.950%
17,432.50
152,432.50
152,432.50
160,054.13
-
160,054.13
02 /012025
135,000.00
3.100%
13,450.00
148,450.00
148,430.00
155.872.50
-
153,872.50
02/012026
140,000.00
3.200%
9,26300
149,265.00
149,265.00
156,728.25
-
156,728.23
02/012027
145,000.00
3.300%
4,78500
149,785.00
149,785.00
157,274.25
-
157,274.23
Total
$2,875,000.00
8524,459.38
53 .359A59,38
S3 }59,45938
53,527,432.35
$1,160,237.50
$2.367,194.85
Significant Date*
DaW
111012011
Fire Coupon Due
81012012
Yield Statistics
Bond Your Duller,
521,523.75
Average Life
7.592 Yom
Avenge Coupon
2.4366543%
Net Intesest Cost (NIC)
2.5683693%
True Interest Cou (TIC)
2.5516138%
Bond Yield for Arbitrage Rupmes
2.4039908%
All Inclusive Cog LAIC)
2.7394948%
Se4e4 ]01100 enp lido, I SNIOLE PURP09E I W 7MII 1 8:41 M
0 EHL.ERS
LEMERS IN PUBLIC FINANCE
I b,)
Hutchinson, Minnesota
$970,707
General Obligation Improvement Bonds, Series 2011A
Assessments
Date Principal Coupon Interest Total PA
12/31/2012
97,070.70
3.550%
34,460.10
131,530.80
121312013
97,070.70
3.550%
31,014.08
128,084.78
121312014
97,070.70
3.550%
27,568.08
124,638.78
12/31/2015
97,070.70
3.550%
24,122.06
121,19276
12812016
97,070.70
1550%
20,676.06
_ 117,746.76
12/312017
97,070.70
3.550N.
17,230.04
114,300.74
12812018
97,070,70
3.550%
13,784.04
110,854,74
12/31/2019
97,070.70
3.550%
10,338.02
107,408,72
12312020
97,070.70
3.550%
6,892.02
103,962.72
12/312021
97,070.70
3.550%
3,446.00
100,516.70
Total
5970.707.00
5189,530.50
$1,160,237.50
Significant Dates
Filing Date __. _._ _ 1101/2012
First Payment Date _ 12!312012
Serif 2011 W Imp Bonds I SINGLE PURPOSE 1 9 72011 1 SAI AM
EHLERS
LEADERS IN Pi FINANCE
1ic9)
City of Hutchinson MN
Filuncmi Management NM Plan
Levy Sch.dW.
Fnailnq 6 Pfopuaetl Mw )13 Year)
Bone InfareratlOn
Lery C.Aoci Penn
Year Yur Endlnq
091200!
1001 Mn 200 12A311ON
2009 9 12/31/1009
2019 2010 1131/2010
2010 2011 19312011
2011 2012 12/312012
2012 1013 12(312014
2013 20 4 ,2_19.1.261.4
2014 2015 -
,2/]1.1015
2015 ? 12012016
201
2016 2011 '2012017
2011 2013 12A 1 TO 18
2019 2010 12/31/20131=10
20:9 2020 9312021
2120 2021 `Z,3I ,20M 1
2021 2022 '20121
2022 2023 12131/023
2024 2026 12/312024
2024 2025 121W
MA 2026 1201M
2029
A2G 2031 12/]12021
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An Economic Development Authority
MEMORANDUM
Date: August 30, 2011
To: Honorable Mayor & City Council
From: Miles R. Seppelt
Economic Development Director
RE: Membership in the "Minnesota Angel Network"
I am writing to provide a bit of background information on an item we have on the September 131i City
Council agenda: the Minnesota Angel Network ( "MAN" for short).
The Hutchinson EDA and the City of Hutchinson have been asked to consider becoming a partner with
the Minnesota Angel Network.
The Minnesota Angel Network (MAN) is designed to help newly formed companies become investment
ready and get connected to potential investors.
We would partner with MAN by providing initial financial support and some EDA staff time to assist the
network in their activities.
The gain for the city is that we would have regular opportunities to connect with new, up- and - coming
companies and potentially be able to recruit them to Hutchinson.
In a practical sense, participation in MAN could be a very effective marketing strategy to bring new
businesses and jobs to our community.
The cost for partnership is $50,000 spread over two years. It is being proposed that this cost be split
between the EDA and the City as follows:
EDA CItV
Year 7 $12,500 $12,500
Year 2 $12,500 $12,500 (might be less)
The EDA Board has carefully reviewed this proposal and believe it to be a sound, strategic investment.
1) L6)
Todd Leonard, Executive Director of the Minnesota Angel Network was present at July's meeting of the
EDA Board to give a presentation on the network. Some of the key points:
• The Minnesota Angel Network (MAN) is designed to help new companies get "investment ready."
• Companies must pay to be become part of the network and not every company is accepted (only
those companies that show real potential will be admitted).
• The network will provide systematic discipline and assistance to these companies
• The network will help standardize company business plans, documents & presentations
• The overall goal is to reduce risk for investors and companies alike
The Minnesota Angel Network is seeking a limited number of partners (not more than six or seven cities)
to help them achieve these goals.
The cost is $25,000 for the first year and uD to $25,000 for the second year (it may be less).
This would provide Hutchinson with a permanent status of being a Minnesota Angel Network "intake
center."
This would allow EDA staff to work with and cultivate relationships with a steady stream of up- and - coming
companies. Hutchinson would in essence have the "first shot at recruiting these early stage companies.
Also, I spoke at length with Todd Leonard and summarized the conversation below:
1) What can you tell me about this model? Is It used elsewhere? Is It successful?
• This exact model is successfully employed in a number of other states
• The Minnesota Angel Network is based on the Wisconsin model, which is now funding
about 40 companies per year
2) How does it work?
• Companies will pay for access to the Minnesota Angel Network (MAN): anywhere from
$0 to $30K.
• MAN hopes to be financially self - sufficient within two years
• Not every company applying will be admitted.
• MAN will have very stringent selection criteria for companies
• Companies will be rated 1 -5 in multiple categories and only those rating 4+ in all
categories will be admitted to the network.
• Once admitted, companies will go through a rigorous process to get them ready for equity
investment
• Help companies to "fill in the gaps"
• Multiple meetings with a mentoring team
• The goal is to have MAN be the best investment the company will ever make
3) Only six cities? Why?
• Yes — there will only be 5 or 6 or 7 "intake partners°
• The goal is to provide geographical coverage, but not over - saturate the state.
• Once the network of intake centers is established, then it's done — no additional intake
centers.
4) Would we and up competing against Rochester/ St. Paul 1 Minneapolis / Duluth?
• About half of all companies will be location neutral
nc�)
MAN headquarters is in the Twin Cities, so they are represented
As of now, the other intake partners are:
• Southern Minnesota Initiative Foundation (Owatonna)
• Willmar / Kandiyohi County
• City of Fergus Falls
Being only one hour from the Twin Cities, Hutchinson would be well positioned to capture
emerging companies.
5) What does It mean to be an "intake center?"
EDA staff would shepherd each company all the way through the process, connecting
them to appropriate resources, keeping them accountable, walking them through each
step and keeping them moving.
EDA staff would also sit in on sessions the companies have with the advisory team.
6) What Is the staff commitment time -wise?
• This is variable.
• MAN anticipates anywhere from 50 -120 companies going through the process each year.
• On a proportionate basis, this could translate into anywhere from 7 -17 companies coming
through each particular intake center each year.
• Currently MAN has about 70 companies in various stages of the process
7) Does Hutchinson get to be In the "front row" when it comes to trying to bring these
companies to our community?
Very much so — Hutchinson will have a significant relationship with each company that
comes through its particular intake center.
6) What tangible benefits will Hutchinson see?
• Relationships with companies coming through the Hutchinson intake center
• Access to companies coming through other intake centers
• State -wide recognition & reputation as an "entrepreneur - friendly" community
9) $25K per year for two years? ($50K total ?)
• Yes. Second year might be lower than $25K.
10) Can we pay for the first year, and then pay for the second year when it comes up? (or
Is It all up front?)
• Yes — two payments.
REQUEST
City Council approval for the City to contribute up to $25,000 for this effort, spread over two years.
I will be in attendance at the September 131h City Council meeting to make a short presentation and
answer any questions the Council may have.
In the meantime, if you have any questions or need additional information, please give me a call at 234-
4223.
I I tL)
RESOLUTION NO.
13922
RESOLUTION AUTHORIZING MEMBERSHIP IN THE MINNESOTA ANGEL
NETWORK AND APPROPRIATING FUNDS
WHEREAS, it is the role of the City Council to promote the health, safety and general
welfare of the community and;
WHEREAS, economic development and, specifically, job creation contribute to the
community's general welfare, and;
WHEREAS, membership in the Minnesota Angel Network will provide the city with
significant opportunities for business attraction and job creation, and;
WHEREAS, the Hutchinson Economic Development Authority has carefully vetted the
Minnesota Angel Network and determined that membership will contribute significantly
to the city's overall economic development efforts, and:
WHEREAS, the Hutchinson Economic Development Authority has agreed to partner
with the City by contributing one -half of the cost of membership in the Minnesota Angel
Network, and;
WHEREAS, Minnesota Statute 469.191 authorizes home rule or statutory cities to
appropriate up to $50,000 annually to any incorporated development society or
organization for promoting, advertising, improving, or developing the economic
resources of the city.
NOW, THEREFORE, BE IT RESOLVED, that the City of Hutchinson shall become a
member of the Minnesota Angel Network and that $12,500 in 2011 and up to $12,500 in
2012 be appropriated for that purpose, provided that the Hutchinson Economic
Development Authority contribute an identical amount.
BE IT FURTHER RESOLVED that City Staff are hereby authorized and directed to take
such actions as are necessary to give effect to this resolution.
Adopted by the Hutchinson City Council this 13`h day of September 2011.
Steven W. Cook
Mayor
ATTEST:
Jeremy C. Carter
City Administrator
11%)
CITY OF HUTCHINSON
RESOLUTION NO. 13918
CITY OF HUTCHINSON, MINNESOTA
SETTING 2012 PRELIMINARY TAX LEVY
FOR
SPECIAL TAXING DISTRICT HUTCHINSON REDEVELOPMENT AUTHORITY
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA
THAT the City of Hutchinson hereby establishes a special taxing district
for the purpose of Hutchinson Housing Redevelopment Authority
(Hutchinson HRA) and the financing of such district as authorized under
Minn. Stat. 469.033
WHEREAS the Minn Stat 469.033 authorizes a levy to be set for an HRA special tax of
.000185 times taxable market value of the city.
AND for 2012 the authorization yields: .000185 x $853,524,900 = $157,902; the HRA
Board requests for 2012 a levy of $140,000
THAT the City of Hutchinson hereby establishes a preliminary tax levy for
the above named special taxing district of:
Adopted by the City Council this 13th day of September 2011
ATTESTED:
Jeremy J. Carter
City Administrator
$140,000
Steve W. Cook
Mayor
I I i(c)
CITY OF HUTCHINSON
RESOLUTION NO. 13919
CITY OF HUTCHINSON, MINNESOTA
SETTING PRELIMINARY 2012 TAX LEVY
FOR
SPECIAL TAXING DISTRICT
HUTCHINSON ECONOMIC DEVELOPMENT AUTHORITY
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA
WHEREAS the City of Hutchinson hereby establishes a special taxing district
for the purpose of Hutchinson Economic Development Authority
(Hutchinson EDA) and the financing of such district as authorized under
Minn. Stat. 469.107
WHEREAS the Minn Stat 469.107 authorizes a levy to be set for an EDA special tax
of .0001813 times taxable market value of the city.
AND for 2012 the authorization yields: .0001813 x $853,524,900 = $154,744; the
EDA Board requests for 2012 a levy of $154,744
THAT the City of Hutchinson hereby establishes a preliminary tax levy for
the above named special taxing district of :
Adopted by the City Council this 13th day of September 2011
ATTESTED:
Jeremy J. Carter
City Administrator
$154,744
Steve W. Cook
Mayor
I I tj)
CITY OF HUTCHINSON
RESOLUTION NO. 13920
2012 TAX LEVY FOR CITY OF HUTCHINSON, MINNESOTA
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA
THAT A NET tax levy for the City of Hutchinson for 2012 is hereby set in the amount
of $6,587,557
The detail for this levy is as follows:
General Fund
Voter Approved Referendum
Total General Fund Levy
Improvement Bonds
2000
2001
2002
2003
2004
2005
2007
2008
2009
2010
2011
Levy Reduction - Debt Management Plan
Total Improvement Bonds
TOTAL TAX LEVY
Adopted by the City Council this 13th day of September 2011
ATTESTED:
Jeremy J. Carter
City Administrator
4,577,779
35,000
145,300
294,900
81,400
79,100
452,500
367,053
39,191
131,119
152,410
77,616
156,612
(2,423)
LEVY Amt.
$ 4,612,779
$ 1,974,778
$ 6,587,557
Steve W. Cook
Mayor
I ) tf-)
ityo
CITY OF HUTCHINSON
MEMO
Administration Department
September 9, 2011
TO: MAYOR & CITY COUNCIL
FROM: JEREMY CARTER, CITY ADMINISTRATOR
SUBJECT: ENTERPRISE FUND WORKSHOPS
Traditionally, in October the City Council and Management review the proposed (6) Enterprise Fund budgets
for the subsequent year so that adjustments can still be made if necessary prior to council officially approving
the budgets in December of the current year. It is my anticipation that by the time we have these workshops all
the final hard numbers will be known on the employee benefits (Health, LTD, Life Insurance, DentaLetc) side.
I would ask that the council consider setting (2) workshops during the month of October to review the (6)
Enterprise budgets. Setting two workshops to review three Enterprise Fund Budgets per workshop should allow
ample time to review the numbers and ask questions.
I would recommend setting a workshop on October I I'h to review the Water, Sewer & Stormwater Funds and
set October 25`" as a workshop to review the Refuse, Creekside & Liquor Funds..
Please give these dates due consideration.
Thanks
11 (f)
9111 - Never Forgetting
To: Citizens of the Hutchinson Fire District. Web -Site Visitors, and Our Face Book Friends
From: Brad Emans. Fire Chief
Date: 09/01/2011
Re: Monthly Update on Activities of the Hutchinson Fire Department for August 2011
Fire Department Response: The Fire Department responded to 32 calls for service in the month of
August
Fire Officer Only Response:, A 'fire officer only" responded to 16 calls in August saving the
Hutchinson Fire District the cost of a "general" alarm estimated at $2,912.00 for the month.
Response Time (First Emergency Vehicle Out of the Door): August —? minutes 15 seconds.
Example of a Few of the Calls:
• The FD responded to a multi - family apartment building in the southwest part of the city when a call
came in that a person was cooking and started their nightgown on fire. The person was turned over
to the ambulance service for care;
• A fire officer responded to a call of "something" leaking out of a tank at an industrial site in the city.
Due to the excessive heat, a liquid nitrogen tank was self venting causing no danger to the
employees or the public:
• A fire officer responded to a call of an illegal debris burn in a recreational burn pit. The resident
received their one warning. Remember, only campfire type material is allowed to be burned in a
recreational fire pit;
• The FD responded a dumpster fire burning next to a park shelter in the city. This is not normally a
big deal, however, compressed gas tanks were located in the dumpster putting firefighters at risk,
• The FD responded to an assisted living facility to check for fire extension and remove heavy smoke
In the unit from a fire in the microwave The resident placed a plastic container in the microwave
and accidentally set the timer too high causing the fire:
• The FD responded to a 2 inch natural gas line strike in the northwest part of the city by a road
construction company. The utilities shut the gas off from a few blocks away eliminating the danger
but causing disruption of service to several dozen homes in the area;
• A Fire Officer responded to a call that a gas meter was damaged by tools that fell off the roof and
was leaking natural gas, The fire officers shut the gas off and turned the scene over to HUC.
Breakdown of the Calls for the Month:
City
Type of Call
Number for the Month
Residential
4
Commercial/Industrial
4
Mufti-Family
4
School
0
Grass
0
Medical
3
CO
2
Rescue
0
Haz-Mat Leak/S 'll
9
Vehicle
1
Sk -Wam
0
Mutual Aid
0
Total
27
Structure Fires
1
Arson
1
Rural:
Type of Call
Number for the Month
Residential
0
Commercial / Industrial
0
School
0
Farm Building
0
Grass
0
Medical
3
CO
1
Rescue
1
Haz-Mat Leak/Spill
0
Vehicle
0
Mutual Aid
0
Total
S
Structure Fires
0
Arson
1 0
Training: Firefighters trained on the following topics/equipment:
• Firefighters completed the annual OSHA required "Emergency Vehicle Driving" class located at the
training site. The class features backing, braking, avoiding an accident, and intersection
awareness;
• Page 2
Ia4a-)
• Firefighters completed 8 hours of advanced pump operations. Firefighters trained the first 4 hours
on "Relay" pump operations and the second 4 hours on tandem pumping and large volume pump
operations;
Fire Department Officers discussed and then wrote a new tactical response sheet for auto
extrication / rescue calls after completing the 12 hour advanced auto extrication class.
Fire Prevention I Public Relations I Other Information:
• The FD participated in the annual "National Night Out' by attending as many neighborhood parties
as we had people and trucks available;
• The FD assisted the McLeod County Fair Association with:
1. Providing rescue / fire protection for the (2) auto cross nights;
2. Providing rescue / fire protection for the "demo - derby";
3. Providing hose, valves, and nozzles for their various other events.
• The rental inspection is nearing an end; the plan is to have all of the residential rentals completed
by the time the annual Fire Prevention classes start.
Measurements:
1. Number of calls that required more than one engine, one IC, and four firefighters and one Engine in
August 5
2. Number of Calls that required more than the "standard required by law investigation" in August: 1
3. Estimated dollars "saved in property (building and contents)" by the Hutchinson Fire
Department response for the month of August $2,520,000
4. Estimated dollars "lost in property (building and contents)" to fire in August $550
It's back to school time! Slow down, stay alert for kids crossing
the street, and always expect the unexpected!
• Page 3
( a&)
Hutchinson Public Library Board Minutes
Monday July 25, 2011
Present: Guy Stone, Abby Dahlquist, Stacey Nass, Jon Ross, Roger Vacek, Mary Christensen and Mary
Henke, Ex- Officio.
Dianne Wanzek was absent.
Guy Stone called the meeting to order. The minutes from the last meeting were reviewed. Jon moved
the minutes be approved and Roger seconded the motion. Motion passed.
Old Business:
1. Legacy Fund programs: Results from the Native American Program were reported. The pre-
school program had the largest attendance with 85 present, the 3-6 Grade level had 66 present and the
adult program had 29 present. We ended the year with $S00 not spent. Mary said we could expect
slightly less funding next year. Suggestions made for the funds next year were: a trip to Fort Snelling,
and another collaborative presentation with the museum on the Dakota Conflict.
2.2012 City/ County Budget: Mary said the Hutchinson Library would be asking for the same
amount of funding from the city and county as last year.
3. Report from the Ploneerland Library Board Meeting on June 16,2011: Stacey Nass attended
the meeting in Willmar as a substitute for Roger Vacek. A written summary of notes was distributed to
board members and briefly explained by Stacey. Thanks to Stacey for filling inl
4. There was no other old business.
New Business:
L Winsted librarian retiring: Mary discussed with the board how the retirement of the Winsted
librarian could affect her & the Hutchinson Library. Ploneedand has been combining head librarians and
Is considering doing the same for Winsted/Hutch. Winsted can challenge combining head librarians has
till August 23`d to support their claim. Mary has been asked to submit a letter of interest to take a
combined position for Hutchinson & Winsted head librarian or could be appointed to do so.
Z. E -books and the Overdrive program: Mary explained to the board about downloadable e-
books and audiobooks on the PLS catalog. It is now available to library patrons. At this time the a -books
and audiobooks can be downloaded to a home computer and read from the computer or transferred to
a Nook book reader or an Ipad. It cannot be used with a Kindle at this time (but will sometime in the
future) and cannot be downloaded to a library computer. Mary gave us a short demonstration after the
board meeting.
The next meeting will be on August 22, 2011 at 4:30 p.m. Jon moved the meeting be adjourned with
Mary C. seconding the motion. Meeting was adjourned.
Respectfully submitted,
Abby Dahiquist, Co- Secretary
Pioneerland Library Board meeting on June 16, 2011
Summary notes from Stacey Nass (filled in for Roger Vacek)
V. Committee Reports:
A. Finance committee — all items were mentioned and approved with no real discussion. Passed the
budget based on the recommendation of the committee.
B. Personnel committee — Winsted new hires were approved, again with no real discussion.
C. Ad Hoc committee —The discussion was about the need to hire a "consultant' for approximately 6
months to assist Laurie with some of the director responsibilities until the full -time director position is
filled. The board approved a maximum amount of 25K to be spent on a salary during that 6 month
period.
VII. New Business:
1. Summer Reading Contract— Dassel was to approved spending $300 on a salary for an individual to
run a reading program in Dassel. 8 reading session including crafts.
VI. Old Business:
1. Legacy Update — End date for this year is 6/30/11 and it appears the Pioneerland is on track to
spend all of its Legacy Funds by that date so that no money will have to be returned. All expense
will need to be paid by 7/30/11. Laurie will have a report at the next meeting that will detail how
all the Legacy funds were spent.
2. Overdrive Update — Overdrive went live on the Pioneerland site on Wednesday, 6/15/11. Patrons
can download free audio and ebooks using Overdrive. Web site is
http://Pioneerland.lib.overdrive.com . At this point the Ipad and the Nook will work with these
books but not the Amazon Kindle. The Kindle should also work with these books in the near future.
VIII. Director's Report
A. Sharon Noerenberg's retirement —last day 8/31/11.
B. Meeting dates —note that September 22"d is bolded because its not the 3 d Thursday, it's the 4`h
Thursday.
Added to the agenda at the beginning of the meeting was the state shutdown discussion. Laurie said
that Pioneerland is in very good shape financially and has reserves that could last up to a year so she's
not at all concerned about services being interrupted in the event of a state shutdown. The only thing
that will be held up is the next Legacy funding. That has to be approved by the legislature as part of the
budget so until the budget is passed there will be no programming planned. The proposal in the budgel
is to have Legacy at the same level as it was previously.
Stacey
1 XL6)
Weed Notices
Monthly Report
August 2011
Monthly Summary of Weeds/Tall Grass Noncompliance
A summary of weed notices sent to properties not in compliance with Chapter § 92.35 Weed
Ordinance, of the Hutchinson City Code of Ordinances can be found below. Seven (7) business
days were given to those receiving notice to remove weeds/tall grass on their property.
Number of properties that received a removal notice
40
Number of properties cleared by City order
2
Number of properties pending compliance at month's end
1
Properties that were ordered to be cleared by the City
House
Street
Quadrant
Property Owner
City POD
The Bank of Nev; York Mellon
1235
Roberts Rd
sW
800 State Hwy 121 Bypass
02- 118 -30 -08 -0020
P O Box 292190
Lewisville, TX 75087
BAC Home Loans Servicing LP
870
Grove St
SW
c/o Countrywidellome Loans Inc
0e- 11e -29 -13 -0410
400 Countrywide Way
Simi Valley, CA 93065
GPS Dickinson Partners
815
Roberts St
SW
PO Box 309
02 -11 &30-15 -0190
Anoka, MN 55303 -0309
GPS Dickinson Partners
1582
9M Ave
SW
PO Box 309
02- 118.30.14 -0610
Anoka, MN 55303 -0309
GPS Dickenson Partners
1574
Stn Ave
SW
PO Box 309
02. 116 -30-14 -0820
Anoka, MN 55303 -0309
GPS Dickinson Partners
1558
9th Ave
SW
PO Box 309
02. 116 -30-14 -0540
Anoka, MN 55303 -0309
GPS Dickinson Partners
1550
91h Ave
SW
PO Box 309
02 -118 -30-14 -0850
Anoka, MN 56303 -0309
GPS Dickinson Partners
1542
9th Ave
SW
PO Box 309
02- 118 - 30.14-0860
Anoka, MN 55303 -0309
GPS Dickinson Partners
1534
9th Ave
SW
PO Box 309
02- 118 -30- 15-0020
Anoka, MN 55303 -0309
199
GPS Dickinson Partners
1518
9th Ave
SW
PO Box 309
02.118 -30-15 -0040
Anoka, MN 55303 -0309
GPS Dickinson Partners
1510
9th Ave
SW
PO Box 309
02. 118 -30-15 -0050
Anoka, MN 55303 -0309
GPS Dickinson Partners
1502
9th Ave
SW
PO Box 309
02- 118 -30 -15 -0080
Anoka, MN 55303 -0309
GPS Dickinson Partners
1595
9th Ave
SW
PO Box 309
02- 118 -30 -14 -0580
Anoka, MN 55303 -0309
GPS Dickinson Partners
1587
9th Ave
SW
PO Box 309
02- 118 - 30.14 -087D
Anoka, MN 55303 -0309
GPS Dickinson Partners
1579
8th Ave
SW
PO Box 309
02.118- 30-14 -0880
Anoka, MN 55303 -0309
GPS Dickinson Partners
1571
9th Ave
SW
PO Box 309
02- 118 - 30-14 -0890
Anoka, MN 55303 -0309
GPS Dickinson Partners
1583
9th Ave
SW
PO Box 309
02.11e- 30-14 -0700
Anoka, MN 55303 -0309
GPS Dickinson Partners
1555
9th Ave
SW
PO Box 309
02- 118 -30-14 -0710
Anoka, MN 55303 -0309
GPS Dickinson Partners
1547
9th Ave
SW
PO Box 309
02- 118.30- 14.0720
Anoka, MN 55303 -0309
GPS Dickinson Partners
1539
9M Ave
SW
PO Box 309
02- 115 -30-15 -0070
Anoka, MN 55303 -0309
GPS Dickinson Partners
1531
9th Ave
SW
PO Box 309
02- 119 -30 -15 -0050
Anoka, MN 55303 -0309
GPS Dickinson Partners
820
Willow Dr
SW
PO Box 309
02- 118 -30 -15 -0110
Anoka, MN 55303.0309
GPS Dickinson Partners
830
Willow Dr
SW
PO Box 309
02- 118 -30-15 -0100
Anoka, MN 55303 -0309
GPS Dickinson Partners
840
Willow Dr
SW
PO Box 309
02- 118 - 30.15 -0090
Anoka, MN 55303 -0309
S Dickinson Partners
855
Willow Dr
SW
PO Box 309
02. 119 -30 -15 -0180
Anoka, MN 55303.0309
199
I mac)
GPS Dickinson Partners
835
Willow Dr
SW
PO Box 309
02- 116- 30 -15 -0160
Anoka, MN 55303 -0309
GPS Dickinson Partners
825
Willow Or
SW
PO Box 309
02 -116- 30-15 -0150
Anoka, MN 55303 -0309
GPS Dickinson Partners
815
W ilow Or
SW
PO Box 309
02.118 -30 -15 -0140
Anoka, MN 55303 -0309
GPS Dickinson Partners
805
Willow Dr
SW
PO Box 309
02- 116 -30 -15 -0130
Anoka, MN 55303 -0309
Bart P Bradford
905
Golf Course Rd
NW
20752 196th Rd
36- 117 -30 -07 -0260
Hutchinson, MN 55350
Horne State Bank
225
Hwy 7
W
745 Hwy 7 West
31- 117 -29.12 -0250
Hutchinson, MN 55350
C 8 J Real Estate Holdings III
1190
Hwy 7
W
1116 6th St
36- 117 -30-14 -0160
P 0 Box 737
Howard Lake, MN 55349
Dean LlConstance J Huber
550
School Rd
SW
18608 Nickel Ave
02- 116 -30- 09-0050
Hutchinson, MN 55350
Patricia Kobdn
940
Jefferson St
BE
940 Jefferson St SE
06-116 -29-15 -0220
Hutchinson, MN 55350
Lynells R Freidedch Etal
25
Jefferson St
SW
831 Wlrane Or SW
06- 116 -29-03 -0080
Alexandria, MN 58308
Carlton Holdings I, LLC
1360
Montreal St
BE
6385 Old Shady Oak Rd, #230
07- 118 - 29.12.0120
Eden Prairie, MN 55344
Carlton Holdings 1, LLC
1380
Montreal St
BE
6385 Old Shady Oak Rd, #230
07- 118.29 -12 -0130
Eden Prairie, MN 55345
Carlton Holdings I, LLC
1315
Montreal St
BE
8385 Old Shady Oak Rd, #230
07 -1 t8 -29.12 -0090
Eden Prairie, MN 55346
Koray J & Lod Denier
528
Kay St
SW
528 Key SI SW
01. 116 -30 -11 -0420
Hutchinson, MN 55350
Maximillian & Molly Gehler
924
Sunset St
SW
924 Sunset St SW
01- 116 -30.15 -0290
Hutchinson, MN 55350
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