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cp08-09-2011 c
No Council Workshop AGENDA REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, AUGUST 9, 2011 1. CALL TO ORDER — 5:30 P.M. 2. INVOCATION — Seventh Day Adventist Church 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENTS 5. MINUTES (a) Action — Motion to approve as presented 6. CONSENT AGENDA (Purpose: onlyfor items requiring Council approval by external entities that would otherwise ave een de egate io t e City Administrator. Traditionally, items are not discussed.) (a) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 13905 — RESOLUTION TO SELL AT AUCTION SURPLUS POLICE DEPARTMENT PROPERTY 2. ORDINANCE NO. 11-0674—AN ORDINANCE ESTABLISHING A TEMPORARY MORATORIUM FOR THE CONSTRUCTION OF PRIVATELY -OWNED WELLS WITHIN THE CITY OF HUTCHINSON (SECOND READING AND ADOPTION) 3. ORDINANCE NO. 11 -0675 —AN ORDINANCE AMENDING SECTION 30.18 (REGULAR MEETING ORDER OF BUSINESS" TO INCLUDE A "RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY" SECTION (SECOND READING AND ADOPTION) (b) CONSIDERATION FOR APPROVAL OF ISSUING PUBLIC DANCE PERMIT TO AMERICAN LEGION POST 96 ON AUGUST 26, 2011 (c) CONSIDERATION FOR APPROVAL OF ISSUING TRANSIENT MERCHANT LICENSE TO DEAN MAJOR TO SELL SWEET CORN IN THE SUPER 8 MOTEL (SHAMROCK) GRAVEL LOT (d) CONSIDERATION FOR APPROVAL OF ACCEPTANCE OF FAA GRANT FOR AIRPORT IMPROVEMENTS (Letting No. 8 /1'roject No. 11 -11) (e) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS Action — Motion to approve consent agenda 7. PUBLIC HEARINGS — 6:00 P.M. - NONE CITY COUNCIL AGENDA — AUGUST 9, 2011 8. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose. to provide Council with information necessary to cra t wise policy. A ways oo ing toward t e uture, not monitoring past) 9. 10. NEW BUSINESS (a) DISCUSSION REGARDING SETTING A TOWN HALL MEETING (b) SETTING THE DATE AND FORMAT FOR 2011 ANNUAL CITY RECOGNITION EVENT (c) SETTING A PUBLIC MEETING FOR THE 2011 ANNUAL CITY RECOGNITION EVENT AT THE HUTCHINSON EVENT CENTER Action — Motion to reject — Motion to approve 11. GOVERNANCE (Purpose: to assess past organizational performance, developpolicy that guides the organization and Council and manage the logistics of the Council. May include monitoring reports, policy development and governance process items.) (a) HUTCHINSON PUBLIC LIBRARY BOARD MINUTES FROM MAY 23, 2011 (b) FIRE DEPARTMENT MONTHLY UPDATE FROM JULY 2011 (c) PLANNING, ZONING, AND BUILDING DEPARTMENT MONTHLY REPORT FOR JULY 2011 (d) RESOURCE ALLOCATION COMMITTEE MEETING MINUTES FROM AUGUST 2, 2011 12. MISCELLANEOUS 13. ADJOURN V RESOLUTION TO SELL AT AUCTION SURPLUS POLICE DEPARTMENT PROPERTY Resolution No. 13905 WHEREAS, the Hutchinson Police Department has accumulated surplus property. AND WHEREAS, the Hutchinson City Code provides pursuant to Section 91, Subdivision 3, Paragraph C for the sale at auction of surplus property. AND WHEREAS, the police department has determined that it is in possession of surplus property. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA. That the Hutchinson City Council hereby approves the sale at auction of 2007 Ford Crown Victoria— VIN /2FAHP71 W27X] 50123 and 2006 Ford Crown Victoria VIN /2FAHP7I W76X 157325. Vehicles to be sold at State surplus sale in Arden Hills. Adopted by the City Council this 9` day of August 2011. Mayor City Administrator (P (01) 1 M E M O R A N D U M TO: Mayor Cook and City Council Members FROM: Marc A. Sebora, City Attorney DATE: July 21, 2011 SUBJECT: Proposed Private Well Moratorium In 1986 the United States Congress amended the federal Safe Drinking Water Act to require states to implement wellhead protection programs to protect drinking water sources from contamination due to pollution and unwise land use. In 1989 the Minnesota Legislature passed the Minnesota Groundwater Protection Act. Minnesota's wellhead protection plan was approved by the United States Environmental Protection Agency in 1996, and with funding from the State of Minnesota, Hutchinson adopted its wellhead protection plan in 2005. One of the major requirements of our wellhead protection plan is to manage potential sources of contaminants to our municipal water supply. This involves the identification, monitoring and perhaps regulating access to the City's water supply by private individuals and industrial users. The City does not currently regulate private wells in the city except to the extent that under our current ordinances a connection of a private well or wastewater therefrom cannot be made to the City's water system without proper metering. The City has seen an increase in inquiries regarding the use and construction of private wells in the city and the construction of private wells in the city is continuing. City staff has concerns about this increased access to the municipal water supply and its effects on the City's water quality. Also of concern is how an increased number of private wells in the city may affect the operation of the City's water and wastewater systems. Because of this, City staff is asking that the Council implement a moratorium on the construction of private wells within the City of Hutchinson so that the regulation of private wells may be considered by the City Council. I have included for your consideration an ordinance authorizing the moratorium for a period of one year. Things not affected by the proposed moratorium are ( (a.)2- private wells that are in existence or to wells required by the State of Minnesota for environmental monitoring purposes. Unfortunately, neither I nor City Environmentalist, John Paulson, will be at the City Council meeting. However, City Engineer Kent Exner will be available to answer any questions you may have about the need for or appropriateness of this ordinance. � (a) a ORDINANCE NO. I1 -0674 AN INTERIM ORDINANCE ESTABLISHING A TEMPORARY MORATORIUM FOR THE CONSTRUCTION OF PRIVATELY -OWNED WELLS WITHIN THE CITY OF HUTCHINSON WHEREAS, Minnesota Statute 462.355, Subd. 4, authorizes a municipality that is considering adopting or amending official land use controls to adopt an interim ordinance restricting certain land uses for an initial period not to exceed 12 months, and; WHEREAS, pursuant to the requirements of state and federal law, the City of Hutchinson adopted a Wellhead Protection Plan in 2005 and; WHEREAS, the Hutchinson Wellhead Protection Plan is intended to protect the municipal water supply from human - caused contaminants and to protect the financial resources invested in the Hutchinson water supply and treatment systems, and; WHEREAS, the City of Hutchinson does not currently regulate private wells except to the extent that they may not be connected to the municipal water system without being metered, and; WHEREAS, the City has seen an increase in interest and inquiries about the construction of private wells and there has been an increase in the actual number of private wells in the City, and; WHEREAS, the City of Hutchinson is desirous of adopting an interim ordinance as provided by Minnesota Statute 462.355, Subd. 4, for the purpose of protecting the planning process and the health, safety and welfare of its citizens during the preparation and consideration of land use controls involving private wells, NOW THEREFORE THE CITY OF HUTCHINSON DOES HEREBY ORDAIN THAT: The City of Hutchinson adopts an interim ordinance in accordance with Minnesota Statute 462.357 establishing a one -year moratorium on the construction, installation and use of private wells under the following terms: a) the moratorium will apply to all zoning districts in the City of Hutchinson b) the moratorium does not apply to private well systems in effect at the time of the adoption of this ordinance nor to the maintenance of those systems c) the moratorium will not apply to wells required by the State of Minnesota for environmental monitoring purposes d) a hearing pertaining to private wells will be held on September 13, 2011, at 6:00 p.m. e) this interim ordinance may be terminated by motion of the City Council prior to its stated expiration date Adopted by the City Council this day of 2011. ATTEST: Mayor Steven W. Cook Jeremy J. Carter, City Administrator � a)2- Ordinance No. 11 -0675 Publication No. AN ORDINANCE AMENDING SECTION 30.18, "REGULAR MEETING ORDER OF BUSINESS" TO INCLUDE A "RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY" SECTION SEC. 30.18 COUNCIL PROCEDURE AT REGULAR MEETING. The City Administrator shall prepare the following items: (1) an agenda for the forthcoming meeting; (2) a copy of all minutes to be considered; (3) copies of such other proposals, communications, or other documents as the City Administrator deems necessary or proper for advance consideration by the Council; (4) a compiled list of all claimants who have filed verified accounts claiming payment for goods or services rendered the City during the preceding month, such list to be called the "Claim Report" and bearing headings "Claimant ", "Purpose ", and "Amount"; and, (5) miscellaneous communications from the City Administrator on administrative activities of the preceding month. The City Administrator shall forthwith cause to be mailed or delivered to each member of the Council copies of all said documents. Roberts' Rules of Order (Newly Revised) shall govern all Council meetings as to procedural matters not set forth in the Charter or City Code. The order of business at regular meetings shall be as follows: 1. Call to Order. 2. Invocation. 3. Pledge of Allegiance. 4. Recognition of Gifts, Donations and Community Service to the City 5. Public Comments 6. Minutes 7. Consent Agenda. 8. Public Hearings. 9. Communications, Requests and Petitions. 10. Unfinished Business. 11. New Business. � P-) � 12. Governance 13. Miscellaneous 14. Adjournment. Matters inappropriate for consideration at a meeting, or not in the order specified, shall not be considered except (1) with the unanimous consent of the members of the Council, or (2) scheduled public hearings or bid lettings at the time stated in the notice. Adopted by the City Council this 9` day of August, 2011. Attest: Jeremy J. Carter, City Administrator Steven W. Cook, Mayor 0 (a)?� 1 MEMORANDUM POLICE 1 EMERGENCY MANAGEMENT SERVICES TO: Mayor and Council FROM: Chief Dan Hatten DATE: August 4, 2011 RE: Legion Dance I am in receipt of a dance permit application from American Legion Post 96 in reference to an outdoor dance on August 26, 2011 from 8:00 p.m. to midnight. The dance will be held in the back parking lot of the American Legion. My staff and I have reviewed the permit and recommend approval with the conditions that the Legion comply with city ordinances including but not limited to stipulations regarding their liquor license and contract with Hutchinson Police Department for 2 officers for security from 8:00 p.m. to 1:00 a.m. They will also be required to enclose the parking lot with adequate fencing and monitor the fenced in area to ensure all alcoholic beverages remain within the approved area. /csb 2011 -01 -0020 6(b . APPLICATION FOR PHILIC DANCE. PF;IZNIIT b VE s5l�.00 �s.prior to dance c (/J X ✓1 G� o - r-�rJJ �r3511 YI u� t�r�y laf � tart I [ imc bool. Z N NO � (h) cee y MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES TO: Mayor & Council FROM: Chief Dan Hattene DATE: August 5, 2011 RE: Transient Merchant License Application and Investigation Dean Major A background check was conducted on Mr. Dean Major in reference to his obtaining a Transient Merchant License in the City of Hutchinson. Mr. Major is planning on selling home -grown sweet corn located in a stand in the gravel lot south of the Shamrock Motel. Mr. Major has a valid driver's license and his last driving offense was in May of 2006 for speeding. He does not have a criminal history. Mr. Major has been issued this same license in 2008, 2009 and 2010. It would be my recommendation to grant Mr. Major this transient merchant license based on the information gathered during the investigation. lcsb 2011 -01 -0021 . cq j 111 Hassan Street Southeast Hutchinson, MN 55350 (320)587- 5151/Fax:(320)234 -4240 City of Hutchinson APPLICATION FOR PEDDLERS, SOLICITORS, AND TRANSIENT MERCHANTS Application Type (choose one) ❑ Solicitor Transient Merchant ❑ Peddler ❑Parade Peddler $12 � 500 Date of Application �7 `a —) 'j 25 00 Date(s) of Event: - / D 7 ✓"( 25.00 - - - - -- $30.00 Applicant Information 2" X 2" Picture Required Name: 0 ' 1� D Height: / Weight: / 7,j Eye Color: �r Driver's License Number: . 6 3 /6 1 State Permanent Address: a-)L Zf S7 - � 3 2 C10' Smle Zip I Permanent Telephone: a-o j ' z(Uif Temporary Address: - /y A Ci0' Srare Z,p Temporary Telephone Access: bq Have you been convicted of any crime, traffic violations? O yes J2�,r10 misdemeanor, or violation of any municipal ordinance, other than If yes, state the nature of offense and punishment or penalty assessed therefore: - Sgt �cc) C: try of Hutch rnson daoGca�JOnfor Peddlers, Solivlort. and Iransrenr rNerchan¢ Location Information 1 LoEatron Name (CANNOT OCCUPY PUBLIC RIGHT- OF -W,4 Y) C) o d/ wti l� S /ftjc- 4-LwSo, Loc tfon.Address Ciry Stute Zip If the applicant is not the property owner, the property ownerr nuu�stt sign below granting permission for use of said property . Property ow r ignature Prope owner name Business Information Describe relationship between applicant and employer: lI r r Describe nature of business and describe item(s) offered_ I e G ro Su t c -r 5�� Describe method of delive lI � Describe source of supply! Supphe, Atone 2--d -2 1- ( , 7 4- S f I1` Supplier Address 1 j4 - j - r - upplier NaMe Suppler Phone .Aombe, fro 7 V-1 , S5' 3� Z Ciry Stale Zip 3,)� 3)Lk Ce�y Suppler Phone N',nh r Supplier Address Supplier ,Name Ciry $tale Zip Suppler Phone .Number Supplier Address Ciry Stale Zip Reference Information Provide two (2) property owners (preferably in McLeod County) for character references: TeJi d2t 3 3�� qI6 7 Property Oimer Name _ Property Owner Phone Number A-L' Ss� '� % ), 0('c) C' D' a, Henc . ....on dppbi oI or' for Peddlers Sol, cflors. and 7111'sem die:moms Page 3 p(e 55 3) Z Property Oo ner dddrees Clry Scale Zip Pr erry 6i. -ner :4nmz Property Ovner Phone ibbmb_r Reference Information (continued) List last (up to three (3)) previous city(ies) where you carried on same activity: 4 i�c M Ste^ � 1� to —3 Cj Ct9' � S tale Date(s) of Activity nn to Gpr f^-t. 712 4i State 1 Dates) of Activity 9- n� to -?o Ci State Dates) of Activity Checklist The following items need to be completed and/or attached in order for the application to be processed: Application /Investigation fee paid in full (check or money order): ❑ yes ❑ no Application completed in full and signed: D yes ❑ no I hereby certify I have completely filled out the entire above application and that the application is true, correct, and accurate. I fully understand that any person who violates any provision of the Peddlers, Solicitors, and Transient Merchants Ordinance No. 673 is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding S 1,000.00 or by imprisonment for a period not exceeding 90 days or both, plus, in either case, the costs of prosecution. Applica s Srgnat re Date Internal Use Only Police ❑ approved ❑ denied Notes: City Council ❑ approved ❑ denied Notes: H 4ittnses llnk .,i ,veamer, sor¢imq Tr —,: , der ( (C ) TO: Mayor & City Council FROM: Kent Exner, DPW /City Engineer John Olson, Public Works Manager RE: Consideration for Approval of Acceptance of FAA Grant for Airport Improvements (Letting No. S/Project No. 11 -11) DATE: August 9, 2011 As communicated at the July 26" City Council meeting, City staff anticipates receiving the necessary documentation to accept an FAA grant for the proposed Airport 2011 Transverse Crack Repair project. At this point, the documents have not been received and hopefully wilt be arriving prior to the City Council meeting (would be distributed at the meeting). Thus, the consideration of this item at the upcoming meeting will depend on receiving these documents beforehand. We recommend approving the acceptance of the referenced FAA grant. cc: Jeremy Carter- City Administrator W ld/ u R55CKREG LOG22001VO CITY OF HUTCHINSON Council Check Register 8/9/2011 Check # Ck Date Amount Vendor / Explanation 166657 8/9/2011 467.51 15T CLASS TOWING INC 166658 8/9/2011 440.50 ABSOLUTE CATERING 166659 8/9/2011 220.28 ACE HARDWARE 166660 8/9/2011 4,063.00 AEM MECHANICAL SERVICES, INC 166661 8/9/2011 21,358.00 AMERESCO 166662 8/9/2011 203.36 AMERICAN BOTTLING CO 166663 8/9/2011 108.07 AMERICAN FAMILY INS CO. 166664 8/9/2011 64.13 AMERIPRIDE LINEN & APPAREL 166665 8/9/2011 65.60 ARAMARK UNIFORM SERVICE 166666 8/9/2011 744.70 ARCTIC GLACIER PREMIUM ICE INC 166667 8/9/2011 2,776.08 ASHBROOKSIMON HARTLEY OPERATI 166668 8/9/2011 71.26 ASPEN EQUIPMENT CO 166669 8/9/2011 1,468.31 ATHLETIC METRO SUPPLY 166670 8/9/2011 125.01 AUTO VALUE - GLENCOE 166671 8/9/2011 217.50 B & C PLUMBING & HEATING INC 166672 8/9/2011 125.00 BCA CJTE 166673 8/9/2011 159.45 BELLBOY CORP 166674 8/9/2011 631.89 BLUE EARTH COUNTY 166676 8/9/2011 22,950.00 BLUE VALLEY SOD 166677 8/9/2011 128.75 BRANDON TIRE CO 166678 8/9/2011 1,142.75 BRAUN INTERTEC CORP 166679 8/9/2011 6,635.00 BRYAN STRETCH TRUCKING 166680 8/9/2011 21.00 BT LOCK & KEY 166681 8/9/2011 99.12 BUFFALO CREEK ENTERPRISES 166682 8/9/2011 1,950.31 BUSINESSWARE SOLUTIONS 166683 8/9/2011 58,092.32 C & L DISTRIBUTING 166684 8/9/2011 539.50 CALIFORNIA CONTRACTORS SUPPLIE 166685 8/9/2011 88.19 CENTRAL IRRIGATION SUPPLY INC 166686 8/9/2011 52.37 CENTRAL LANDSCAPE SUPPLY Account Description PROFESSIONAL SERVICES OPERATING SUPPLIES OPERATING SUPPLIES CONTRACT REPAIR & MAINTENANCE IMPROV OTHER THAN BLDGS COST OF MIX & SOFT DRINKS ACCRUED LIFE INSURANCE CONTRACT REPAIR & MAINTENANCE SHOP MATERIALS OPERATING SUPPLIES EQUIPMENT PARTS CENTRAL GARAGE REPAIR OPERATING SUPPLIES REPAIR & MAINTENANCE SUPPLIES REPAIR & MAINTENANCE SUPPLIES TRAVEL SCHOOL CONFERENCE COST OF MIX & SOFT DRINKS DUES & SUBSCRIPTIONS RECEIVED NOT VOUCHERED CENTRAL GARAGE REPAIR PROFESSIONAL SERVICES FREIGHT- IN OPERATING SUPPLIES COST OF MIX & SOFT DRINKS OFFICE SUPPLIES COST OF SALES -BEER SMALL TOOLS REPAIR & MAINTENANCE SUPPLIES LANDSCAPE MATERIALS 166687 8/9/2011 112.23 CMK SERVICES LLC OTHER CONTRACTUAL 166688 8/9/2011 85.93 COFFEE COMPANY OPERATING SUPPLIES 166689 8/9/2011 178.47 CONTINENTAL RESEARCH CORP CLEANING SUPPLIES 166690 8/9/2011 311.61 CREEKSIDE SOILS OPERATING SUPPLIES 166691 8/9/2011 620.82 CROW RIVER AUTO & TRUCK REPAIR CENTRAL GARAGE REPAIR 166692 8/9/2011 64.66 CROW RIVER FLORAL & GIFTS OPERATING SUPPLIES 166693 8/9/2011 614.00 CROW RIVER OFFICIALS ASSN OTHER CONTRACTUAL 166694 8/9/2011 648.94 CROW RIVER PRESS INC RECEIVED NOT VOUCHERED 166695 8/9/2011 336.00 CROW RIVER SIGNS OPERATING SUPPLIES 166696 8/9/2011 1,200.16 CUMMINS NPOWER, LLC CONTRACT REPAIR & MAINTENANCE 166697 8/9/2011 1,858.90 DAY DISTRIBUTING COST OF SALES -BEER 166698 8/9/2011 217.50 DIGITAL ALLY, INC COMMUNICATION MAINTENANCE 166699 8/9/2011 3,402.53 DEC INDUSTRIES INC CHEMICALS & PRODUCTS 166700 8/9/2011 34.70 DROP -N -GO SHIPPING, INC RECEIVED NOTVOUCHERED 166701 8/9/2011 37.40 DUNDEE MISCELLANEOUS 166702 8/9/2011 734.21 DYNA SYSTEMS REPAIR & MAINTENANCE SUPPLIES 166703 8/9/2011 6,700.00 EATON CORPORATION EQUIPMENT PARTS 166704 8/9/2011 1,045.00 EHLERS & ASSOCIATES INC PROFESSIONAL SERVICES 166705 8/9/2011 351.67 EPIC PRODUCTS INC COST OF MIX & SOFT DRINKS 166706 8/9/2011 100.27 EXNER,KENT TRAVEL SCHOOL CONFERENCE 166707 8/9/2011 170.71 FASTENAL COMPANY REPAIR & MAINTENANCE SUPPLIES 166708 8/9/2011 1,229.80 FIRST & LASTING IMPRESSIONS COST OF MIX & SOFT DRINKS 166709 8/9/2011 252.60 FIRST CHOICE FOOD & BEVERAGE S OFFICE SUPPLIES 166710 8/9/2011 9,017.52 FREMONT INDUSTRIES, INC CHEMICALS & PRODUCTS 166711 8/9/2011 52.97 G & K SERVICES OPERATING SUPPLIES 166712 8/9/2011 1,022.50 GARTNER REFRIGERATION & MFG, I CONTRACT REPAIR & MAINTENANCE 166713 8/9/2011 35.00 GORR, JUDITH PARK FEES 166714 8/9/2011 1,060.12 GRAINGER REPAIR & MAINTENANCE SUPPLIES 166715 8/9/2011 3,194.00 GREAT LAKES ENTERPRISES INC FREIGHT- IN 166716 8/9/2011 20.00 GRINDER WEAR PARTS, INC. RECEIVED NOT VOUCHERED 166717 8/9/2011 117.78 GURSTEL, STALOCK & CHARGO PA ACCURED GARISHMENTS 166718 8/9/2011 535.88 H.A.R.T. ACCRUED DEFERRED COMP 166719 8/9/2011 790.79 HACH COMPANY OPERATING SUPPLIES 166720 8/9/2011 808.28 HAWKINS INC CHEMICALS & PRODUCTS .6� f° 166721 8/9/2011 643.18 HILLYARD / HUTCHINSON OPERATING SUPPLIES 166722 8/9/2011 1,277.52 HOLT MOTORS INC CENTRAL GARAGE REPAIR 166723 8/9/2011 445.00 HOLT TOUR & CHARTER OTHER CONTRACTUAL 166724 8/9/2011 6,000.00 HOUSTON SERVICE INDUSTRIES INC CONTRACT REPAIR & MAINTENANCE 166725 8/9/2011 3,050.00 HRA HOUSING REHAB LOANS 166726 8/9/2011 1,923.74 HSBC BUSINESS SOLUTIONS EQUIPMENT PARTS 166727 8/9/2011 1,073.47 HUSKY SPRING CENTRAL GARAGE REPAIR 166728 8/9/2011 2,201.00 HUTCHINSON AREA HEALTH CARE COMMON AREA MAINTENANCE 166729 8/9/2011 7,197.46 HUTCHINSON CONVENTION & VISITO LODGING TAX REIMBURSEMENT 166730 8/9/2011 981.00 HUTCHINSON LEADER ADVERTISING 166731 8/9/2011 330.00 HUTCHINSON SENIOR ADVISORY BOA OPERATING SUPPLIES 166732 8/9/2011 7,099.00 HUTCHINSON UTILITIES DUE FROM UTILITIES 166733 8/9/2011 575.37 HUTCHINSON WHOLESALE REPAIR & MAINTENANCE SUPPLIES 166734 8/9/2011 5,980.68 HUTCHINSON, CITY OF UTILITIES 166735 8/9/2011 4,000.00 HUTCHINSON, CITY OF MISCELLANEOUS 166736 8/9/2011 5,565.00 INFRATECH CONTRACT REPAIR & MAINTENANCE 166737 8/9/2011 305.50 INTERSTATE BATTERY SYSTEM MINN EQUIPMENT PARTS 166738 8/9/2011 348.70 JEFF'S ELECTRIC CONTRACT REPAIR & MAINTENANCE 166739 8/9/2011 95.00 JLR GARAGE DOOR SERVICE BUILDING REPAIRS 166740 8/9/2011 19,929.41 JOHNSON BROTHERS LIQUOR CO. COST OF SALES -WINE 166741 8/9/2011 222.33 JUNGCLAUS IMPLEMENT INC CENTRAL GARAGE REPAIR 166742 8/9/2011 3,485.00 JUUL CONTRACTING CO CONTRACT REPAIR & MAINTENANCE 166743 8/9/2011 31.00 KIMBROUGH, TARA PARK FEES 166744 8/9/2011 33.00 KLOSS, TOM COMMUNICATIONS 166745 8/9/2011 125.00 KOHLS, MARSHALL SAFETY SUPPLIES 166746 8/9/2011 170.00 KQIC -Q102 ADVERTISING 166747 8/9/2011 1,002.94 L & P SUPPLY CO CENTRAL GARAGE REPAIR 166748 8/9/2011 606.61 LANO EQUIPMENT OF NORWOOD CENTRAL GARAGE REPAIR 166749 8/9/2011 34,035.05 LOCHER BROTHERS INC COST OF SALES -BEER 166750 8/9/2011 506.60 LOGIS DATA PROC EQUIPMENT RENTAL 166751 8/9/2011 8,078.00 LUMBER ONE COLD SPRING HOUSING REHAB LOANS 166752 8/9/2011 133.65 MCLEOD COUNTY ATTORNEY REFUNDS & REIMBURSEMENTS 166753 8/9/2011 241.00 MCLEOD COUNTY AUDITOR-TREASURE OTHER CONTRACTUAL 166754 8/9/2011 400.00 MCLEOD COUNTY COURTADMINISTRA OTHER REVENUES (e 166755 8/9/2011 300.00 MCLEOD COUNTY COURT ADMINISTRA OTHER REVENUES 166756 8/9/2011 300.00 MCLEOD COUNTY COURT ADMINISTRA OTHER REVENUES 166757 8/9/2011 30,000.00 MCLEOD COUNTY REGIONAL RAIL AU CONTRACT PAYABLE 166758 8/9/2011 337.47 MENARDS HUTCHINSON REPAIR & MAINTENANCE SUPPLIES 166759 8/9/2011 25.00 MESSAGE MEDIA COMMUNICATIONS 166760 8/9/2011 394.56 MILLNER HERITAGE VINEYARD & WI COST OF SALES -WINE 166761 8/9/2011 64.91 MINNESOTA DEPT OF LABOR & IND PROFESSIONAL SERVICES 166762 8/9/2011 3,225.00 MINNESOTA MUNICIPAL BEVERAGE A DUES & SUBSCRIPTIONS 166763 8/9/2011 100.00 MINNESOTA RURAL WATER ASSN TRAVEL SCHOOL CONFERENCE 166764 8/9/2011 115.90 MINNESOTA SHREDDING CONTRACT REPAIR & MAINTENANCE 166765 8/9/2011 2,175.00 MINNESOTA SPORTS FEDERATION RECREATION ACTIVITY FEES 166766 8/9/2011 40.00 MINNESOTA STATE FIRE CHIEFS AS DUES & SUBSCRIPTIONS 166767 8/9/2011 2,846.40 MINNESOTA VALLEY TESTING LAB OTHER CONTRACTUAL 166768 8/9/2011 555.80 MOTION INDUSTRIES INC RECEIVED NOT VOUCHERED 166769 8/9/2011 200.00 MOYER, CYNTHIA OTHER CONTRACTUAL 166770 8/9/2011 125.00 NORTH SHORE ANALYTICAL INC OTHER CONTRACTUAL 166771 8/9/2011 367.50 NORTH STAR DENTAL SERVICES PROFESSIONAL SERVICES 166772 8/9/2011 162.93 NORTHERN BUSINESS PRODUCTS OPERATING SUPPLIES 166773 8/9/2011 100.00 NORTHERN COLLABORATIVE TECHNOL COMMUNICATIONS 166774 8/9/2011 10.26 NORTHERN STATES SUPPLY INC EQUIPMENT PARTS 166775 8/9/2011 64.91 NU- TELECOM PROFESSIONAL SERVICES 166776 8/9/2011 301.54 O'REILLY AUTO PARTS CENTRAL GARAGE REPAIR 166777 8/9/2011 112.29 OFFICE OF ENTERPRISE TECHNOLOG COMMUNICATIONS 166778 8/9/2011 165.00 PETRASEK, ROBERT TRAVEL SCHOOL CONFERENCE 166779 8/9/2011 425.15 PHILIPS HEALTHCARE OPERATING SUPPLIES 166780 8/9/2011 7,988.31 PHILLIPS WINE & SPIRITS COST OF SALES - LIQUOR 166781 8/9/2011 495.06 PINE VALLEY ECO PRODUCTS CENTRAL GARAGE REPAIR 166782 8/9/2011 714.00 PONATH CONSTRUCTION CONTRACT REPAIR & MAINTENANCE 166783 8/9/2011 1,750.00 POSTMASTER POSTAGE 166784 8/9/2011 6,546.09 PRIEVE LANDSCAPING & LAWN CARE CONTRACT REPAIR & MAINTENANCE 166785 8/9/2011 2,500.00 PRINCE CORP RECEIVED NOT VOUCHERED 166786 8/9/2011 1,333.80 PRO CARE SERVICES INC CONTRACT REPAIR & MAINTENANCE 166787 8/9/2011 848.86 QUADE ELECTRIC CONTRACT REPAIR & MAINTENANCE 166788 8/9/2011 1,164.24 QUALITY FLOW SYSTEMS CONTRACT REPAIR & MAINTENANCE S r u 166789 8/9/2011 16,808.61 QUALITY WINE & SPIRITS CO. COST OF SALES -BEER 166790 8/9/2011 256.74 QUILL CORP OFFICE SUPPLIES 166791 8/9/2011 947.30 R & R SPECIALTIES INC CONTRACT REPAIR & MAINTENANCE 166792 8/9/2011 1,060.20 R.J.L. TRANSFER FREIGHT 166793 8/9/2011 287.98 RAININ INSTRUMENT, LLC PROFESSIONAL SERVICES 166794 8/9/2011 200.00 REED -WIND, ANNA RENTS -BLDGS OTHER 166795 8/9/2011 339.40 REFLECTIVE APPAREL FACTORY INC SAFETY SUPPLIES 166796 8/9/2011 198.74 RUNNING'SSUPPLY EQUIPMENT PARTS 166797 8/9/2011 1,260.00 S & S TREE SPECIALISTS RECEIVED NOT VOUCHERED 166798 8/9/2011 1,404.00 SCHATZ CONSTRUCTION, INC REPAIR & MAINTENANCE SUPPLIES 166799 8/9/2011 1,184.42 SCHMELING OIL CO MOTOR FUELS & LUBRICANTS 166800 8/9/2011 78.80 SCHWARTZ, ANDREA TRAVEL SCHOOL CONFERENCE 166801 8/9/2011 224.70 SCOTT'S WINDOW CLEANING SERVIC CONTRACT REPAIR & MAINTENANCE 166802 8/9/2011 2,749.00 SEH PROFESSIONAL SERVICES 166803 8/9/2011 139.87 SEPPELT, MILES CARALLOWANCE - TRAVEL 166804 8/9/2011 10.69 SEWING BASKET MOTOR FUELS & LUBRICANTS 166805 8/9/2011 100.00 SHAW, KAREN PROFESSIONAL SERVICES 166806 8/9/2011 5.20 SHELLENBARGER, VIRGENE OPERATING SUPPLIES 166807 8/9/2011 991.86 SOUTH CENTRAL COLLEGE TRAINING 166808 8/9/2011 481.10 SOUTHERN WINE & SPIRITS OF MN COST OF SALES - LIQUOR 166809 8/9/2011 280.24 SPRINT COMMUNICATIONS 166810 8/9/2011 90.00 ST. CLOUD TECHNICAL COLLEGE TRAVEL SCHOOL CONFERENCE 166811 8/9/2011 449.01 STAPLES ADVANTAGE OFFICE SUPPLIES 166812 8/9/2011 66.82 STATE OF MINNESOTA REFUNDS & REIMBURSEMENTS 166813 8/9/2011 321.57 STRATEGIC EQUIPMENT OPERATING SUPPLIES 166814 8/9/2011 73.32 SUBWAY WEST OPERATING SUPPLIES 166815 8/9/2011 70.26 TARGET BANK OPERATING SUPPLIES 166816 8/9/2011 84.78 TASC FLEX ADMINISTRATION FEE 166817 8/9/2011 1,579.66 THE HARTFORD EMPL.HEALTH & INS. BENEFIT 166818 8/9/2011 2,265.75 TITAN MACHINERY RECEIVED NOT VOUCHERED 166819 8/9/2011 470.65 TRANSPORTATION SAFETY APPAREL SAFETY SUPPLIES 166820 8/9/2011 6,427.09 TWO WAY COMMUNICATIONS INC SMALL TOOLS 166821 8/9/2011 204.11 USA BLUE BOOK SMALL TOOLS 166822 8/9/2011 14,696.80 VIKING BEER COST OF SALES -BEER C'� C 166823 8/9/2011 1,578.35 VIKING COCA COLA 166824 8/9/2011 165.22 W.S. DARLEY & CO 166825 8/9/2011 72.55 WAL -MART COMMUNITY 166826 8/9/2011 4,264.00 WEBB PALLET 166827 8/9/2011 200.00 WEGNER GEWERTH, LINDA 166828 8/9/2011 568.00 WINE COMPANY, THE 166829 8/9/2011 164.01 WINE MERCHANTS INC 166830 8/9/2011 17,964.89 WIRTZ BEVERAGE MINNESOTA 166831 8/9/2011 98,524.96 WM MUELLER & SONS 166832 8/9/2011 2,782.02 WORK CONNECTION, THE 166833 8/9/2011 807.98 XEROX CORP 166834 8/9/2011 50.09 ZIEGLER INC 166835 8/9/2011 432.89 ZWILLING, TROY 529,301.73 Grand Total Payment Instrument Totals Check Total 529,30133 Total Payments 529,301.73 FOOD PRODUCTS - CONCESSION REPAIR & MAINTENANCE SUPPLIES OPERATING SUPPLIES RECEIVED NOT VOUCHERED RENTS -BLDGS OTHER COST OF SALES -WINE COST OF SALES -WINE FREIGHT CONTRACT REPAIR & MAINTENANCE OTHER CONTRACTUAL COPY MACHINE RECEIVED NOTVOUCHERED TRAVEL SCHOOL CONFERENCE 8/4/2011 11:59:53 Page - r PAYROLL ELECTRONIC FUNDS TRANSFERS PAYROLL DATE: 07129/2011 Period Ending Date: 07/23/2011 $55,057.67 IRS - Withholding Tax Account Federal Withholding Employee /Employer FICA Employee /Employer Medicare $11,286.84 MN Department of Revenue State Withholding Tax $37,083.00 Public Employee Retirement Association Employee /Employer PERA/DCP Contributions $2,063.04 TASC Employee Flex Spending Deductions $5,152.28 TASC Employee Contribution to Heath Savings Account $475.00 MNDCP Employee Contributions - Deferred Comp $1,115.00 ING Employee Contributions - Deferred Comp $1,230.00 ICMA Retirement Trust Employee Contributions - Deferred Comp $701.88 MN Child Support System Employee Deductions $0.00 MSRS - Health Savings Plan Employee Deductions to Health Savings Plan $114,164.71 Total Electronic Funds Transfer (t) Memorandum TO: Mayor and City Council FROM: Brenda K. Ewing, Human Resources Director RE: Setting Date and Format for Annual City Recognition Event and Setting a Public Meeting for the 2011 Annual City Recognition Event at the Hutchinson Event Center DATE: August 3, 2011 For the past 36 years, the City of Hutchinson has hosted an event to recognize the accomplishments of both City employees and the volunteers who serve on the various boards and committees of the City. The Recognition Event is held at the Hutchinson Event Center, and the suitable dates available in September 2011 are as follows: • Thursday, September 15 • Thursday, September 22 It is requested that the Council set the date for the 2011 Annual City Recognition Event from the list of available dates and set the time for the event from 5:30 to 9:00 p.m. When the date is determined, the Council may wish to set the date and time as a public meeting, as is customary. The proposed format for the event is social time with beverage tickets (2) provided to each attendee, dinner, and a short program to recognize employees and current and retiring volunteer board members in attendance. I will be in attendance at the Council meeting on August 9 if you have any questions regarding this request. lO(bc-) Hutchinson Public Library Board Minutes Monday, May 23, 2011 Present: Guy Stone, Abby Dahlquist, Stacey Nass, John Paulsen, Roger Vacek, Dianne Wanzek, Mary Christensen, Jon Ross, and Mary Henke, Ex- Officio. John Paulsen called the meeting to order. The minutes from the last meeting were reviewed. Guy moved the minutes be approved and Roger seconded the motion. Motion passed. Report on Pioneerland library System: April meetings summary by Roger Vacek —see attached copy_ Old Business 1. Legacy Programs a. Climb Theatre "Return to Honor" —The play was performed on Tues., April 26, 7:00 p.m. at Ridgewater College. The 40 minute long play was followed by a question and answer time with playwright Buffy Sedlachek and actors. Legacy funds covered the $275 cost + $46 mileage. b. Watercolor Painting Classes with Joyce Young —The classes were held on Sat., April 16 and Sat., April 30_ There were 10 /class. Ms. Young was paid with Legacy Funds. Joyce Young and Char Laxen of Winsted held a series of workshops in Brownton, Glencoe, Hutchinson and Winsted and were reimbursed $1,760 with McLeod County Legacy Funds. C. c. McLeod County Museum Native American Program —Lori Pickell- Stangel has programs ready to start in May (June 22, 23 & 28 at our Library) and another in July. Shared legacy funds with McLeod Libraries of $4,400. d. Bus trips to Murphy Landing is June 18 (McLeod Legacy Funds of $889) and Trip to Willmar Bam Theatre is June 17 (Funded with PLS /Plum Creek Legacy funds). 2. National Library Week's Meet the Author Candice Simar author of Ambercrombie Trail and Pomme de Terre was the featured Author on Tues April 12, About 40 people attended. 3. Chamber of Commerce Membership for the Library— The feedback from PLS librarians was that Membership in Chamber of Commerce is not legally allowed when paid for by the city. New Business 1. Janet Vacek memorial: "Libraries of Minnesota" book presented in memorial. 2. 2012 budget /funding request. Mary Henke presented and reviewed copies of the 2012 budget 3. Election of officers: President —Guy Stone, Vice President —Roger Vacek , Secretary—Abby Dahlquist and Co Secretary Stacey Nass. Jon Ross made the motion to approve the above list and the motion was approved unanimously. There will no June Library Board Meeting because of the June 28 McLeod County Museum Native American program. Next meeting will be July 25. Abby moved the meeting be adjourned with Stacey seconding. Adjourned. Donations received in Marchand April 2011 American Legion Auxiliary Memorial books for deceased members $70.00 Russ and Lorraine Erickson Memorial $10. Joel Sheggeby Book Purchase $27. Submitted by Roger Vacek 1100 iAtfe . LCC n�, -,!, , ,,e _.. , Summary of Pioneerland Library System April Meetings (Roger Vacek): Orientation for new PLS board members April 14, 2010 1. Pioneerland History (John Houlahan) a. 1983 -1990 Start up with 13 city and 5 counties. Currently 31 libraries, 9 counties b. 1991- 1999 Experimentation and mergers. Budget systems, CD -ROM catalog (1994), Combine head librarians, Intemet (1997), Merge Regional offices (1999) c. 2000- 2011 Great change Unionization of head librarians (2003), Technological upgrades, New products — DVD's, e- books, ELM, Overdrive, Rosetta Stone Local Libraries go wireless 2009. Computer Upgrade 2009 2. PLS Board Structure, Committees and members Duties (Laurie Ortega) — Review Board Responsibility Roles - Major Committees: Finance, Personnel, Policy, Technology, Nominating Labor Management, Collection, Strategic Planning 3. Budget and Finances (John H) Review of 2011 Budget $4.2 million (City 38 %, County 32 %, State/fed 26 %) 4. PLS Technical and Administrative Services (Jean) Acquisition (Discount), Delivery, Interlibrary loan, Cataloging and processing, Databases 5. Automation/Technology/Telecommunications (Beth Lunn) Telecommunications, PC's and Software support, PLS Automation system, PC replacement schedule. Pioneerland Library System Board Meeting Apri120, 2011 1. Retirement Party for PLS Director John Houlahan 6:30 PM 2. Board Meeting 7 PM A. 2010 Westberg Eischens Independent Auditor Report (29 pages long) B. Committee Reports: -- Finance - Current month reports, 2011 -12 budgets. Included report: Legacy Funds $ 64,000 received and $27,000 spent in 2011.) -- Personnel New Hires: Kay Sandin, Assistant 2, Litchfield Maria Zenk, Assistant 2, Olivia C. Policies — Employee Children in Library. -- Reimbursement of Moving and Interview Expenses D. Job Descriptions -- Information Tech Specialist, ILS Lib/Tech coordinator County Librarian E. Retirement of Pam Helgeson, Dawson F. Next Meeting: June 16, 2011 1((0 -) To: Citizens of the Hutchinson Fire District, Web -Site Visitors, and Our Face Book Friends From: Brad Emans, Fire Chief Date: 08/01/2011 Re: Monthly Update on Activities of the Hutchinson Fire Department for July 2011 Fire Department Response: The Fire Department responded to 78 calls for service in the month of July. Fire Officer Only Response: A "fire officer only" responded to 17 calls in July saving the Hutchinson Fire District the cost of a "general" alarm estimated at $3,094.00 for the month. Response Time jFirst Emergency Vehicle Out of the Door): July -4 minutes 37 seconds. Example of a Few of the Calls: • The FD, State Fire Marshal's Office, and HPD is currently investigation a "threat to burn' case in the city involving a residential property invasion, flammable liquids, and other incendiary materials, • The FD responded to a water rescue situation in the northwest part of the city when a person in the water was calling for help. The individual was able to make it to shore unharmed, • The FD responded to residential house fire in the southwest part of the city when the property owner left the house with food on the stove. Upon arrival heavy smoke was pouring from the house. Damage was contained to just smoke damage throughout the house, • The FD responded to the City of Cosmos with Ladder 1 on mutual aid for a commercial structure fire. The aerial ladder was used to extinguish the fire in the atticiroof area, • The FD deployed out on two Sky -Warn calls for possible severe weather. Sky -Warn is a system where trained weather spotters position themselves to watch for damaging storms in the rural fire district in an effort to supply early warning to the residence. • The FD responded to 14 emergency calls in 60 minutes after 75 -90 mph straight line winds swept thru our fire district. Examples: 1. Tree fell on a house, 11 (0) 2. Wind blew a large fireworks tent over with people and electrical wires inside, 3. Several arching power lines were down throughout the fire district, 4. Tree fell shearing off a high pressure natural gas line forcing an evacuation of part of the northeast city until utilities could control the leak; 5. Two possible house fires in the northeast part of the city that turned out to be electrical transformers burning; 6. Finally, checking every street to see if we missed any injuries, major damage, or impassable streets. • The FD responded to an assist with a DOA in the southeast part of the city; • The FD responded to a call at a twin home in the southeast part of the city where one side had "burnt food" smoke and the other side with a strong unknown "smell" in it. The unknown smell turned out to be just sewer gas, • The FD responded to a fully involved tractor fire pulling an herbicide tank in the rural fire district. Preliminary investigation indicated lack of proper maintenance as the cause of the fire; • The FD responded a "large" fire burning in the rural fire district late at night. Upon arrival it was determined that it was an unattended "controlled" burn. No citation was issued this time, • The FD or Fire Officer responded to 16 fire alarms in various commercial buildings activated by the heat and/or high dew points, • A Fire Officer responded to 6 carbon monoxide calls in residential properties of which 5 were activated by the high heat and /or high dew points. Breakdown of the Calls for the Month: city Type of C all j Number for the Month Residential 9 Commercial /Industrial 16 Mult i-Family 7 School 4 Grass _ 0 Medical 5 CO 6 Re scue 2 Haz-Mat Leak 44 Vehicle _ 2 Sky-Warn 2 Mutual Aid 1 Cosmos Total 60 Structure Fires 2 Arson 3 • Page 2 II (b) Rural: T e of Call Number for the Month Residential 7 Commercial / Industrial 0 School 0 Farm Building 1 Grass 1 Medical 4 CO 1 Rescue 3 Haz -Mat Leak/Spill 0 Vehicle 1 Mutual Aid 0 Total 18 Structure Fires 0 Arson 0 ?raining: firefighters trained on the following topics /equipment: • Firefighters completed the finally four hours of a twelve hour class on "advanced auto extrication ". This class was designed as complicated scenario based patient extrication on actual vehicles, • Firefighters completed a four hour class on "mayday" situations and techniques used to assist trapped firefighter in an effort to bring them out alive. This class was taught by one of our former firefighters that had since moved on to a bigger department. Fire Prevention 1 Public Relations / Other Information: • The FD assisted Park & Recreation with their summer "Slip & Slide" at Rocket Ship Park, • The FD provided three days of First Aid /Rescue for the summer time "Orange Spectacular' show, Measurements: 1. Number of calls that required more than one engine, one IC, and four firefighters and one Engine in July: 31 2. Number of Calls that required more than the "standard required by law investigation" in July 5 3. Estimated dollars "saved in property (building and contents)" by the Hutchinson Fire Department response for the month of July: $510,000 4. Estimated dollars "lost in property (building and contents)" to fire in July: $11,500 Kitchen fires remain tI)e number 0110 C.116e of fires. Do No! beconic clistractc<1 while cookilig, keel) a fire extirgiiis i hcr ;mlabte. If the Fire i:; • Page 3 11 (b) own��g get everyone out of the house and call 911 ... no belongings are worth your life. • Page 4 11(b) Planning, Zoning, and kuilding Dept. Monthly Keport July 2011 Buildinq Department Permit Activities Planning, Zoninq, and Buildinq Department — Other Activities Facilities Management/Maintenance Activities: Evergreen Meals served in July, 2011 Week Of 712010 7f20 11 , = 2010 Year to Date 2 ©'1'1 Year to Dat >, Total Number I 135 104 867 590 ~, Building Permits Issued by Type Number of Permits & Valuation Number of Permits & Valuation Year to Date Number Permits & Valuation Year to Date Number Permits & Valuation Commercial new 0 0 0 1- $1,450,000 Commercial Additions/ Remodels 7-$116,050 7 - $259,670 44 - $2,203,250 54 - $ 1,773,020 Ind ustrial (new) 0 0 0 0 Industrial Additions /Remodels 1 -$7,000 0 2-$13,000 0 F Sprinklin 0 0 4 - $68,550 1- $134,800 Total New Residential Units (Single Family, twins, townhomes) _ 1 - $130,000 0 2-$333,000 0 Residential misc. additions, repairs, remodels, etc 16 - $841,720 14- $3 6,650 90 - $1,140,022 85 - $411,162 Set fee permits reside, reroof, window replacement, misc.)* 43 66 285 263 HR B uilding Permits 0 0 5- $200,000 Subtotal Building Permits: $1,094,770 $296,320 $3,757,822 $3,968,982 Mechanical 18 - $1 1,500 15-$29,200 134 - $452,923 97 - $2,098,905 Plumbing* 8 2 44 2 Si ns* 2 6 29-$108 4_6 Total Permits i ssued and valuation 96 - $1,106,270 110- $325,520 634 - $4,210,853 580 - $6,067,887 * Set fees not included in valuation Planning, Zoninq, and Buildinq Department — Other Activities Facilities Management/Maintenance Activities: Evergreen Meals served in July, 2011 Week Of Hutchinson Park Towers Silver Lake Glencoe Brownton Stewart 7/1 - 7/2 76 26 13 27 0 11 7/3-7/9 236 125 66 111 38 40 7/10-7/16 274 167 83 147 31 55 7/17-7/23 279 147 61 144 31 57 7/24-7/31 284 128 65 135 29 46 Total 1,149 593 288 564 129 209 Total Meals served in July - 2,932 Other Building Inspection Activities: Education Conference at Sugar Lake July 20, 21, 22. r r, Planning, Zoning, and Building Dept. Monthly Report for July, 2011 Page 2 Planning and Zoning Monthly Activities Month /Year: July, 2011 A ctivity Number Additional Info. Zoning Review of Building Permits 21 Zoning Review of Sign permits 6 4 - Banners 2 — Permanent signs Planning /Zoning Applications Provided 1 CUP — 585 Hwy 7 W — Broadband Corp. Predevelopment Meetings/ 1 Annexation discussion with Pre-application Assistance property owner Planning Commission Applications 0 Processed Joint Planning Applications 2 Final Plat — Lombardi Acres Reviewed and Processed Rezone from Ag to Rural Residential Zoning Enforcement Site visits — Property line review 11 Runnings 9 Banner letters Misc. Meetings Attended 10 Budget workshops, Met with newspaper staff, Harmony River with building inspector, Quarterly supervisors safety meeting, Dept. Staff meetings, Weekly Management team meetings, Resource allocation, Public Arts, Comprehensive Plan meeting, Nuisance property discussion, budget meeting, public arts commission Resource Allocation Committee August 3, 2011 4:00 PM Hutchinson City Center Attendees: Steve Cook, Eric Yost, Jeremy Carter, Kent Exact (Committee Members) Dolf Moon, Andy Reid (Contributing Participants) Meeting Minutes 1. Letting No. 1 (School Rd) Situation — review revised project timeframes - Kent E- reviewed the revised phased construction plan that will be considered by the City Council (August 4` meeting) for their approval within a Supplemental Agreement document. Kent E. also described a notice that is being mailed to adjacent property owners which addresses the status of the project, construction noise ordinance revisions and temporary easement rights compensation. The RAC members approved of the proposed project construction approach. 2. 2011 Construction Program — finalize program costs /funding for associated bond issue - Kent E. reviewed the proposed final 2011 CUP worksheet and informed the RAC that the proposed bonding amount is just less than $1,800,000. This bonding amount is $100,000 less than the previously established RAC bonding target of $1,900,000 and will still keep the city in compliance with its debt management plan (average of $1.5 million bonding per year). The only remaining project to be formally awarded is the 2010 PMP project (Letting No. 4) which is to occur at the September 23" City Council meeting following the Assessment Hearing. Otherwise, City staff, in conjunction with our membrane consultant, has determined that the Water Treatment Plant RO membrane replacements could be delayed until early 2013 (all three skids addressed simultaneously) without substantially impacting water quality. Kent E. will provide the final worksheet to the Finance Department in preparation for the bond issue. 3. River Fountain — review estimated repair costs and future funding /viability - The RAC reviewed the current status of the river fountain and determined that further discussions should occur prior to directing the Public Works Department to address fountain motor repairs. Jeremy C. will coordinate a future stakeholder meeting and compile City Council input in regards to this issue. 4. Other Discussion I I (d)