cp07-26-2011 cCouncil Workshop -Review of2010 Audit - 4:00 p.m.
AGENDA
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, JULY 26, 2011
1. CALL TO ORDER — 5:30 P.M.
2. INVOCATION — St. Anastasia Catholic Church
3. PLEDGE OF ALLEGIANCE
4. PUBLIC COMMENTS
5. MINUTES
(a) REGULAR MEETING OF JULY 12, 2011
(b) BID OPENING MINUTES FROM JUNE 29, 2011 (PLAZA 15 PARKING LOT)
(c) BID OPENING MINUTES FROM JULY 14, 2011 (PAVEMENT MANAGEMENT PROGRAM) MINUTES (d) BID OHIN IN MUN C PAL A RPORT)LY 20, 2011 (2011 TRANSVERSE CRACK REPAIR —
Action — Motion to approve as presented
6. CONSENT AGENDA (Purpose: anlyfor items requiring Council approval by external entities that would otherwise
ave een del tot a City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES
1. ORDINANCE NO. 11 -0673 —AN ORDINANCE AMENDING CHAPTER 94, CEMETERIES, OF
THE HUTCHINSON CITY CODE (SECOND READING AND ADOPTION)
2. ORDINANCE NO. 11 -0675 — AN ORDINANCE AMENDING CITY COUNCIL AGENDA
ORDER TO INCLUDE RECOGNITIONS (WAIVE FIRST READING AND SET SECOND
READING AND ADOPTION FOR AUGUST 9, 2011)
(b) CONSIDERATION FOR APPROVAL OF ISSUING TRANSIENT MERCHANT LICENSE TO
RAFAEL JIMENEZ TO OPERATE AN ICE CREAM TRUCK THROUGHOUT THE STREETS OF
HUTCHINSON
(c) CONSIDERATION FOR APPROVAL OF ISSUING TEMPORARY LIQUOR LICENSE TO
SUSTAINABLE FARMING ASSOCIATION ON AUGUST 13, 2011, AT MCLEOD COUNTY
FAIRGROUNDS FOR GARLIC FESTIVAL
(d) CONSIDERATION FOR APPROVAL OF IMPROVEMENT PROJECT CHANGE ORDERS
- CHANGE ORDER NO.2 (LETTING NO. 2, PROJECT NO. 10 -02 — SHERWOOD STREET SE
EXTENSION)
- CHANGE ORDER NO. 1 (LETTING NO. 3, PROJECT NO, 11-04 — 2011 PAVEMENT
MANAGEMENT PROGRAM PHASE 1)
CITY COUNCIL AGENDA JULY 26, 2011
(e) CONSIDERATION FOR APPROVAL OF ISSUING OFF -SALE 3.2 MALT LIQUOR LICENSE AND
TOBACCO LICENSE TO KWIK TRIP #316
(f) CONSIDERATION FOR APPROVAL OF AIRPORT AGRICULTURAL LAND LEASES
(g) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
Action — Motion to approve consent agenda
7. PUBLIC HEARINGS — 6:00 P.M. - NONE
8. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information
necessary to craft po icy. A ways oo ing towara t e uture, not monitoring past)
9. UNFINISHED BUSINESS
10. NEW BUSINESS
(a) CONSIDERATION FOR APPROVAL OF REVIEW AND ACCEPTANCE OF 2010 FINANCIAL
REPORT
Action — Motion to reject — Motion to approve
(b) CONSIDERATION FOR APPROVAL OF PROJECT AWARD FOR PLAZA 15 PARKING LOT
IMPROVEMENTS PROJECT (LETTING NO. 5, PROJECT NO. 11 -06)
Action — Motion to reject - Motion to approve
(c) CONSIDERATION FOR APPROVAL OF ACCEPTING BID AND AWARDING CONTRACT
CONTINGENT ON FAA FUNDING FOR AIRPORT 2011 TRANSVERSE CRACK REPAIR PROJECT
(LETTING NO. 8, PROJECT NO. 11 -11)
Action — Motion to reject — Motion to approve
(d) CONSIDERATION FOR APPROVAL OF RENEWABLE ENERGY PROJECT SUITABILITY REVIEW
AGREEMENT WITH WESTWOOD PROFESSIONAL SERVICES
Action — Motion to reject — Motion to approve
(e) CONSIDERATION OF ORDINANCE NO. 11 -0674 - AN ORDINANCE ESTABLISHING A
TEMPORARY MORATORIUM FOR THE CONSTRUCTION OF PRIVATELY -OWNED WELLS
WITHIN THE CITY OF HUTCHINSON AND SETTING A PUBLIC HEARING FOR SEPTEMBER
13, 2011, AT 6:00 P.M. (FIRST READING AND SET SECOND READING AND ADOPTION)
Action — Motion to reject — Motion to approve
(f) CONSIDERATION OF ORDINANCE NO. 11 -0676 - AN ORDINANCE SUSPENDING
ENFORCEMENT OF HUTCHINSON CITY ORDINANCE 92.18 PERTAINING TO HOURS OF
CONSTRUCTION DURING THE SCHOOL ROAD CONSTRUCTION PROJECT (FIRST READING
AND SET SECOND READING AND ADOPTION)
Action — Motion to reject — Motion to approve
(g) CONSIDERATION OF ORDINANCE NO. 11 -0677 - AN ORDINANCE SUSPENDING
ENFORCEMENT OF HUTCHINSON CITY ORDINANCE 92.18 PERTAINING TO HOURLY
RESTRICTION OF CERTAIN OPERATIONS (FIRST READING AND SET SECOND READING AND
2
CITY COUNCIL AGENDA —JULY 26, 2011
ADOPTION)
Action — Motion to reject — Motion to approve
11. GOVERNANCE (Purpose: to assesspast organizational performance, develop policy that guides the organization and
ounci and manage the logistics of the Council. May include monitoring reports, policy development and governance
process items.)
(a) RESOURCE ALLOCATION COMMITTEE MEETING MINUTES FROM JULY 14, 2011
(b) PIONEERLAND LIBRARY BOARD MINUTES FROM MAY l9, 2011
(c) HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM MAY 17,
2011
(d) CREEKSIDE RENEWABLES ADVISORY BOARD MINUTES FROM APRIL 6, 2011
(e) CITY OF HUTCHINSON FINANCIAL REPORT FOR JUNE 2011
(f) CITY OF HUTCHINSON INVESTMENT REPORT FOR JUNE 2011
12. MISCELLANEOUS
13. ADJOURN
MINUTES
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, JULY 12, 2011
CALL TO ORDER 5:30 P.M.
Mayor Steve Cook c — e t e meeting to order. Members present were Mary Christensen, Bill Arndt, Chad
Czmowski and Eric Yost. Others present were Jeremy Carter, City Administrator and Marc Sebora, City
Attorney
2. INVOCATION — Father Gerald Meidl, St. Anastasia Catholic Church, delivered the invocation.
3. PLEDGE OF ALLEGIANCE
4. PUBLIC COMMENTS
5. MINUTES
(a) REGULAR MEETING OF JUNE 28, 2011
Motion by Arndt, second by Christensen, to approve the minutes as presented. Motion carried unanimously.
6. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would otherwise
aMe een delegated tot the City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 13896 - RESOLUTION IN SUPPORT OF LUCE LINE STATE TRAIL
ORDINANCE NO. 11 -0670 — AN ORDINANCE AMENDING SECTIONS 92.60 AND 92.62 OF
THE HUTCHINSON CITY CODE ALLOWING FOR FLAG RETIREMENT SERVICE AND
CEREMONY (SECOND READING AND ADOPTION)
ORDINANCE NO. 11 -0671 — AN ORDINANCE AMENDING ZONING ORDINANCE
CHAPTER 154, DEFINITIONS; SECTION 154.004, SEXUALLY ORIENTED BUSINESSES
(1)(a)(b)(c) and 3(a)(b) WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION
(SECOND READING AND ADOPTION)
4. ORDINANCE NO. 11-0672—AN ORDINANCE AMENDING ZONING ORDINANCE
CHAPTER 154; SECTION 154.167, VARIANCES WITH FAVORABLE PLANNING
COMMISSION RECOMMENDATION (SECOND READING AND ADOPTION)
(b) CONSIDERATION FOR APPROVAL OF ISSUING SHORT -TERM GAMBLING LICENSE FOR
HUTCHINSON FIRE RELIEF ASSOCIATION ON SEPTEMBER 10, 2011, AT HUTCHINSON FIRE
STATION
(c) CONSIDERATION FOR APPROVAL OF ISSUING TEMPORARY LIQUOR LICENSE TO
HUTCHINSON HOCKEY ASSOCIATION ON OCTOBER 8, 2011, AT HUTCHINSON CIVIC
ARENA
(d) CONSIDERATION FOR APPROVAL OF ISSUING TRANSIENT MERCHANT LICENSE TO
KEITH HEIKES OF FACTORY DIRECT FURNITURE FROM JULY 28, 2011 — AUGUST 8, 2011,
5 Ca
CITY COUNCIL MINUTES —JULY 12, 2011
IN HUTCHINSON MALL PARKING LOT
(e) CONSIDERATION FOR APPROVAL OF 37' ANNUAL ARTS & CRAFTS FESTIVAL AND
TASTE OF HUTCHINSON TO BE HELD SEPTEMBER 16 & 17, 2011, IN LIBRARY SQUARE
(f) CONSIDERATION FOR APPROVAL OF ITEMS FOR PLAZA 15 PARKING LOT
IMPROVEMENTS PROJECT (LETTING NO. 5, PROJECT NO. 11 -06)
(g) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
Items 6(d) and 6(f) were pulled for separate discussion.
Motion by Czmowski, second by Arndt, to approve consent agenda with the exception of the items noted
above. Motion carried unanimously.
Item 6(d) had further discussion. Council Member Christensen clarified that this sale would not overlap
with the Jay Malone sale that will be happening later in August. Mayor Cook clarified that the Runnings
parking area is separate from the mall parking area. In addition, Runnings garden center sale is continuous
and the mall's events are sporadic.
Motion by Christensen, second by Yost, to approve Item 6(d). Motion carried unanimously.
Item 6(f) had further discussion. Council Member Yost asked that Kent Exner, City Engineer, review the
Improvements being made in the Plaza 15 parking lot. Mr. Exner explained that these improvements are
being made in the southeasterly corner and the east side of the building and Echo Drive, as well as on the
north side of the building to the old Runnings parking lot area. The access point to the frontage road is being
improved. Two - thirds of the project will be assessed to Hutchinson Area Health Care. An assessment
hearing is being scheduled for August 9, 2011, however staff is working with Hutchinson Area Health Care
to potentially waive the hearing and accept the assessments without holding the hearing.
Motion by Yost, second by Czmowski, to approve Item 6(f). Motion carried unanimously.
7. PUBLIC HEARINGS — 6:00 P.M. - NONE
8. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information
necessary to cra wise policy. ways looking towar t e uture, not monitoring past)
(a) DISCUSSION OF STORM TREE DAMAGES AND CLEAN UP ACTIVITIES
John Olson, Public Works Manager, presented before the Council. Mr. Olson reviewed the storm recovery
efforts made since July 1, 2011, which resulted in significant damage in the city. On the night of the storm,
staff removed tree debris, large limbs /trees and smaller branches from roadways within four hours of the
initial call of the damage. Last week, three separate crews were established. One hauled large debris iles,
one chipped brush and one performed pruning. High -risk trees were addressed and oke pass through the
north side of Hwy 7 was completed. The area north of Hwy 7 was finished on July 7 y the end of the
week, areas east of Main Street South had one pass for large debris completed and the chipping crew was up
to about Adams Street SE. This week the crews are continuing to work east to west, south of Hwy 7. A
contractor may be hired to help supplement the City's chipping crew. By July 14` , the whole city should
be completed with a first pass for both large debris and chipping. Crews will continue to clear broken limbs
from boulevard trees. The City's chipping crew will backtrack as necessary to address specific areas. July
15` has been set as the deadline for private parties to place brush in the boulevard and after that date brush
will no longer be picked up. Next week crews will continue to clear broken limbs and address issues
identified in previous weeks. An inventory of tree work necessary to save and/or remove trees will begin to
be compiled for a potential tree removal /pruning contract. Final areas where brush removal is necessary will
be completed.
9. UNFINISHED BUSINESS
2 s��
CITY COUNCIL MINUTES —JULY 12, 2011
10.
(a) CONSIDERATION FOR APPROVAL OF PURCHASING PROPERTY LOCATED AT 105 2' AVENUE
SE
Mayor Steve Cook reviewed that this item for consideration is to purchase the property near the City Center
that currently holds a historical church. The Council has been discussing this item for approximately one
year. The proposal is to purchase the property for $35,000, which is less than what the land value is assessed
at. Historic Hutchinson will be a partner with this project.
Jim Fahey, Historic Hutchinson, presented before the Council. Mr. Fahey explained that Gus and Elizabeth
Wurdell approached his agency in reference to a transaction involving this property. The proposal is to sell
the church property to the City for $35,000 and in turn the City would convey property to the Wurdells near
Montana Street by the old New Dimensions Plating property which the Wurdells own. A $500 commission
will be paid to the Edina Realty agency as part of this transaction. A letter of understanding with Historic
Hutchinson is being drafted to address maintenance and improvement issues. The understanding will be
modeled after the arrangement the City has with Historic Hutchinson on the Harrington Merrill House. Mr.
Exner reviewed the property that will be conveyed to the Wurdells that is part of this transaction. Marc
Sebora, City Attorney, noted that an ordinance will be forthcoming to the Council for the conveyance as
required by the City Charter.
Motion by Arndt, second by Yost, to approve purchasing property located at 105 2nd Avenue SE, with
Christensen abstaining. Roll call vote was taken: Arndt — aye; Cook — aye; Yost — aye; Czmowski — nay;
Christensen — abstained. Motion carried 3 to 1.
(a) CONSIDERATION FOR APPROVAL OF REVISED CEMETERY ORNAMENTATION REGULATIONS
Marc Sebora, City Attorney, noted that at the last Council meeting John Olson provided a presentation on
revising Chapter 94 in reference to Lot Decorations at the Oakland Cemetery. The language has been put
into ordinance format.
Motion by Czmowski, second by Arndt, to waive first reading and set second reading and adoption of
Ordinance No. 11 -0673 for July 26, 2011, revising cemetery ornamentation regulations. Motion carried
unanimously.
(b) DEMONSTRATION OF EVERBRIDGE EMERGENCY NOTIFICATION SYSTEM AND
CONSIDERATION FOR APPROVAL OF EMERGENCY NOTIFICATION POLICY
Tom Kloss, Information Technology Director, presented before the Council. Mr. Kloss explained that in
2009, the City opened an account with Nixel to rovide citizen notification for snow emergency parking and
mosquito spraying. In 2010, the City was notified that Nixel would no longer be available and therefore in
May 2011, the city entered into a contract with Everbridge Inc. to provide a citizen notification system for
the City of Hutchinson. The new system includes two separate and distinct tools. One component of the
system can be used for staff communication while the other is set up for communication to the general
public. Mr. Kloss reviewed how citizens register to be notified of messages from the system. The system is
intended to go live as of 8:30 a.m. on July 13, 2011.
Mayor Cook asked if the Council could be added to the last paragraph of the policy. Staff noted that
communication would be given to the City Administrator and the City Administrator would then pass
information on to the Council.
Motion by Czmowski, second by Cook, to approve emergency notification policy. It was noted that Public
Works staff will have authority to issue City Service Interruptions notifications. Motion carried
unanimously.
(c) CONSIDERATION FOR APPROVAL OF SETTING DATE FOR CITY ADMINISTRATOR SIX -MONTH
PERFORMANCE REVIEW
Mayor Cook noted that he had spoken with Jeremy Carter and it was suggested to hold a six -month review
s1.)-
CITY COUNCIL MINUTES JULY 12, 2011
since he is in his first year as the City Administrator.
Motion by Czmowski, second by Christensen, to approve setting August 23, 2011, at 4:00 p.m. for six
month performance review of City Administrator. Motion carved unanimously.
11. GOVERNANCE (Purpose: to assess past organizational performance, developpolicy that guides the organization and
ounci an manage the logistics of the Council. May include monitoring reports, po icy development and governance
process items)
(a) PLANNING, ZONING, AND BUILDING DEPARTMENT MONTHLY REPORT FOR JUNE 2011
(b) FIRE DEPARTMENT MONTHLY REPORT FOR JUNE 2011
(c) LIQUOR HUTCH FINANCIAL QUARTERLY REPORT FOR APRIL — JUNE 2011
(d) WEED NOTICES MONTHLY REPORT FOR JUNE 2011
12. MISCELLANEOUS
(a) CONSIDERATION OF RESOLUTION NO. 13899
Marc Sebora, City Attorney, explained that the City of Hutchinson is part of a condominium agreement with
Erickson's Diversified for the Liquor Hutch propeq which is in a building attached to EconoFoods, owned
by Erickson's Diversified. As part of that, Erikson s Diversified is requesting that a representative from the
City of Hutchinson be part of the Erickson's Downtown Redevelopment Condominium Association. Mr.
Sebora is recommending that Jeremy Carter, City Administrator, be that representative and he requested that
the Council approve Resolution No. 13899 stating such.
Motion by Czmowski, second by Christensen, to approve Resolution No. 13899. Motion carried
unanimously.
Mayor Cook mentioned, with the state shutdown, liquor licenses may be affected. Melissa Starke, Executive
Assistant/Paralegal, noted that she had spoken with a representative from the League of Minnesota Cities on
this topic. Ms. Starke explained that if the state is still shutdown during the time an organization wishes to
hold an event with a temporary liquor license, the City can issue the applicant a short-term 3.2 malt liquor
license since that is issued solely by the City and requires no approval from the state. Ms. Starke also
mentioned that for organizations who wish to hold a short-term gambling event, a license is required both
from the city and the state. If the state is still in shutdown mode, the organization is at risk for holding a
gambling event due to the state not issuing licenses during the shutdown.
Motion by Christensen, second by Arndt, to set July 19, 2011, at 11:30 a.m. to schedule shovel -ready
designation meeting. This is a program through the Minnesota Department of Employment and Economic
Development. Motion carried unanimously.
Eric Yost — Council Member Yost asked Mr. Exner for an update on the School Road project and the cutouts
around the utility areas on the roadway. Mr. Exner noted that the City processed a letter requesting to delay
the entire project until 2012, however it doesn't mean that the City has to delay the project. If the shutdown
would open, the contractor could complete some of the work yet this year. The contractor will review the
schedule and provide input to the City as to what might be workable. The utility areas are outside the
driving lane and will be left as is.
Jeremy Carter — Mr. Carter thanked staff for all of their hard work on storm recovery efforts. Mr. Carter also
reminded the Council of the workshop scheduled prior to the next Council meeting to review the 2010 audit.
Kent Exner — Mr. Exner mentioned that a Hwy 15 Coalition Membership meeting is scheduled for July 27'h
at 2:00 p.m. at the City Center.
Motion by Arndt, second by Czmowski, to set July 27, 2011, at 2:00 p.m. as a public meeting for the Hwy 15
CITY COUNCIL MINUTES —JULY 12, 2011
Coalition meeting. Motion carried unanimously. Mr. Exner noted that this meeting may not occur if the
state is still shut down.
Mr. Exner also reviewed renewable energy pro ects that have been discussed. Proposals for suitability will
be going out, which ultimately means that a t9ird party will review and analyze sites, review w1pd/solar
applications and prepare a final document. The Resource Allocation Committee is meeting July 14 and the
proposals will be reviewed at that time.
13. ADJOURN
Motion by Arndt, second by Christensen, to adjourn at 7:05 p.m. Mayor Cook provided his comments on
the disappointment of the state shutdown, which effects the City and private industry. Motion carried
unanimously.
C56. )
BID OPENING
LETTING NO. 51PROJECT NO, 11 -06
Plaza 15 Parking Lot
06129111 at 9:00 a.m.
Present: Marc Sebora, City Attorney
Kent Exner, City Engineer
Melissa Starke, Recorder
The Bid Opening was called to order at 9:05 a.m. by Kent Exner. Mr. Exner noted that
the City Council reserves the right to reject all bids and to waive any informalities and
irregularities. Publication No. 7866, Advertisement for Bids was waived and the
following bids were opened and read aloud:
Duininck Inc.
408 6"" Street; PO Box 208
Prinsburg, MN 56281 -0208
Knife River Corporation
4787 Shadow Wood Dr NE
Sauk Rapids, MN 56379
Wm Mueller & Sons Inc.
831 Park Avenue; PO Box 247
Hamburg, MN 55339
Closed: 9:09 a.m.
Bid Amount: $496,414.72
Bid Amount: $541,366.04
Bid Amount: $529,122.35
Bids will be considered at July 26, 2011, City Council Meeting
Steven W. Cook
Mayor
ATTEST:
Jeremy J. Carter
City Administrator
5a)
BID OPENING
LETTING NO. 4/PROJECT NO. 11 -05
Roberts, Jackson, Bradford & Linden
07/1412011 at 10:30 a.m.
Present: Jeremy Carter, City Administrator
Kent Exner, City Engineer
Melissa Starke, Recorder
The Bid Opening was called to order at 10:33 a.m. by Jeremy Carter. Mr. Carter noted
that the City Council reserves the right to reject all bids and to waive any informalities
and irregularities. Publication No. 7885, Advertisement for Bids was waived and the
following bids were opened and read aloud:
Duininck Inc.
408 6t' Street; PO Box 208
Prinsburg, MN 56281 -0208
Knife River Corporation
4787 Shadow Wood Dr NE
Sauk Rapids, MN 56379
Wm Mueller & Sons Inc.
831 Park Avenue; PO Box 247
Hamburg, MN 55339
Closed: 10:36 a.m.
Bid Amount: $359,298.10
Bid Amount: $346,359.15
Bid Amount: $326,301.75
Bids will be considered at August 9, 2011, City Council Meeting
Steven W. Cook
Mayor
ATTEST:
Jeremy J. Carter
City Administrator
�j(G�
BID OPENING
LETTING NO. 8 /PROJECT NO. 11 -11
2011 Transverse Crack Repair — Hutchinson Municipal Airport
7/20/2011 at 10:00 a.m.
Present: Jeremy Carter, City Administrator
Kent Exner, City Engineer
Melissa Starke, Recorder
The Bid Opening was called to order at 10:00 a.m. by Jeremy Carter. Mr. Carter noted
that the City Council reserves the right to reject all bids and to waive any informalities
and irregularities. Publication No. 7884, Advertisement for Bids was waived and the
following bids were opened and read aloud:
Fahrner Asphalt Sealers LLC
PO Box 659
Eau Claire, WI 54702
Closed: 10:03 a.m.
Bid Amount: $80,930.00
Bids will be considered at July 26, 2011 City Council Meeting
Steven W. Cook
Mayor
ATTEST:
Jeremy J. Carter
City Administrator
5(J)
ORDINANCE NO. 11 -0673 — AN ORDINANCE AMENDING CHAPTER 94,
CEMETERIES, OF THE HU"TCHINSON CITY CODE
THE CITY OF HUTCHINSON HEREBY ORDAINS:
Chapter 94: Cemeteries
§94.40 I.:ot Decoration.
(A) Floral regulations. The ground planting of flowers by the lot owner is not
permitted. The city shall have authority to remove all floral designs, flowers, weeds,
trees, shrubs, plants or herbage of any kind from the cemetery as soon as, in the judgment
of the cemetery officials, they become unsightly, dangerous, detrimental or diseased, or
when they do not conform to the standards maintained. The city shall not be liable for
floral pieces, baskets or frames in which or to which floral pieces are attached. The city
shall not be liable for lost, misplaced or broken flower vases. The city shall not be
responsible for plants, herbage or plantings of any kind damaged by the elements,
thieves, vandals or by other causes beyond its control. The city reserves the right to
prevent the removal of any flowers, floral designs, trees, shrubs, plants or herbage of any
kind, unless it gives its consent.
(B) Removal of floral frames. Floral frames, when removed from the lot site,
unless called for within five days by those lawfully entitled to them, may be disposed of
by the city in any manner it sees tit.
(C) Certain ornaments prohibited. The placing of boxes, shells, toys, metal designs,
ornaments, chairs, settees, glass, wood or iron cases, and similar articles upon lots shall
not be permitted, and if so placed, the city may remove the same unless they be wholly
Adopted by the City Council this 26`h day of July, 2011.
Steven W. Cook, Mayor
ATTEST:
Jeremy J. Carter, City Administrator
(Itpj I
ORDINANCE NO. 11 -0673 — AN ORDINANCE AMENDING CHAPTER 94,
CEMETERIES, OF THE HUTCHINSON CITY CODE
• THE CITY OF HUTCHINSON HEREBY ORDAINS:
Chapter 94: Cemeteries
§94.40 Lot Decoration.
(A) Floral regulations. The ground planting of flowers by the lot owner is not
permitted. The city shall have authority to remove all floral designs, flowers, weeds,
trees, shrubs, plants or herbage of any kind from the cemetery as soon as, in the judgment
of the cemetery officials, they become unsightly, dangerous, detrimental or diseased, or
when they do not conform to the standards maintained. The city shall not be liable for
floral pieces, baskets or frames in which or to which floral pieces are attached. The city
shall not be liable for lost, misplaced or broken flower vases. The city shall not be
responsible for plants, herbage or plantings of any kind damaged by the elements,
thieves, vandals or by other causes beyond its control. The city reserves the right to
prevent the removal of any flowers, floral designs, trees, shrubs, plants or herbage of any
kind, unless it gives its consent.
• (B) Removal of floral frames. Floral frames, when removed from the lot site,
unless called for within five days by those lawfully entitled to them, may be disposed of
by the city in any manner it sees fit.
•
(C) Certain ornaments prohibited. The placing of boxes, shells, toys, metal designs,
ornaments, chairs, settees, glass, wood or iron cases, and similar articles upon lots shall
not be permitted, and if so placed, the city may remove the same unless they be wholly
contained within an approved flower pot or flower box fitting over an upright memorial.
In no case shall any decoration or ornamentation be allowed if its design is deemed to be
offensive in nature, include food and beverages or other items for human consumption
be constructed of glass, or contain light- emitting or noise - emitting elements, or be in anv
way designed to move either mechanically or by other means, including by natural wind
or. The city may remove any decoration or ornamentation immediatelv if it does not
comply with this section.
"N
Adopted by the City Council this 26`h day of July, 2011.
Steven W. Cook, Mayor
ATTEST:
Jeremy J. Carter, City Administrator
Ordinance No. 11 -0675
Publication No.
AN ORDINANCE AMENDING SECTION 30.18, "REGULAR MEETING ORDER OF
BUSINESS" TO INCLUDE A "RECOGNITION OF GIFTS AND DONATIONS TO THE
CITY" SECTION
SEC. 30.18 COUNCIL PROCEDURE AT REGULAR MEETING. The City
Administrator shall prepare the following items: (1) an agenda for the forthcoming meeting; (2)
a copy of all minutes to be considered; (3) copies of such other proposals, communications, or
other documents as the City Administrator deems necessary or proper for advance consideration
by the Council; (4) a compiled list of all claimants who have filed verified accounts claiming
payment for goods or services rendered the City during the preceding month, such list to be
called the "Claim Report" and bearing headings "Claimant ", "Purpose ", and "Amount'; and, (5)
miscellaneous communications from the City Administrator on administrative activities of the
preceding month. The City Administrator shall forthwith cause to be mailed or delivered to each
member of the Council copies of all said documents. Roberts' Rules of Order (Newly Revised)
shall govern all Council meetings as to procedural matters not set forth in the Charter or City
Code. The order of business at regular meetings shall be as follows:
1. Call to Order.
2. Invocation.
3. Pledge of Allegiance.
4. Recognition of Gifts and Donations to the City
5. Public Comments
6. Minutes
7. Consent Agenda.
8. Public Hearings.
9. Communications, Requests and Petitions.
10. Unfinished Business.
11. New Business.
G(-92) O,,L-
12. Governance
13. Miscellaneous
14. Adjournment.
Matters inappropriate for consideration at a meeting, or not in the order specified, shall not be
considered except (1) with the unanimous consent of the members of the Council, or (2)
scheduled public hearings or bid lettings at the time stated in the notice.
Adopted by the City Council this 9h day of August, 2011.
Attest:
Jeremy J. Carter, City Administrator
Steven W. Cook, Mayor
6 ('p-
MEMORANDUM
POLICE / EMERGENCY MANAGEMENT SERVICES
TO: Mayor & Council
FROM: Chief Dan Hattenolk
DATE: July 26, 2011
RE: Consent Agenda — Transient Merchant License Application and
Investigation
A background check was conducted on Rafael Jimenez in reference to his obtaining a
transient merchant license in the City of Hutchinson. Jimenez will be selling ice cream,
candy, pop and chips from an ice cream truck throughout the City of Hutchinson.
Mr. Jimenez does have a criminal history record dating back to 1981 for a petty
• misdemeanor offense and a DUI in 1985. Mr. Jimenez's most recent driving offense
was for speed in 2005. He does not have any warrants for his arrest. In checking the in-
house records, the most recent contact with Mr. Jimenez consists of him being a permit
holder in 2010.
It would be my recommendation to grant the transient merchant license to Rafael
Jimenez.
/csb
2011 -01 -0019
•
c0 0�
r_
TO: Mayor & City Council Members
FROM: Melissa Starke
RE: Transient Merchant License
DATE: July 22, 2011
Hutchinson City Center
111 H,Kv n Street SE
Hutdioeon, MIN 55350 -2522
320.587.5151IFax 320.234 -4240
At the time of the printing of the Council packet, the background investigation has not been
completed on the applicant, Rafael Jimenez, to operate an ice cream truck throughout the City of
Hutchinson.
It is anticipated that the investigation will be completed by Tuesday, July 26, 2011, so therefore,
the police department's recommendation will be distributed at the Council meeting. If the
investigation is not completed in time, we will ask that this item be tabled.
- Printed on recycled paper - I L�
mo!tpapl'
I I I Hassan Street Southeast
Hutchinson, MN 55350
(320) 587- 515INm: (320)234 4240
City of Hutchinson
APPLICATION FOR PEDDLERS, SOLICITORS, AND TRANSIENT MERCHANTS
Application Type (choose one)
2" X 2" Picture Required
❑ Solicitor
$125.00
Date of Application
X Transient Merchant
$125.00
Date(s) of Event:
❑ Peddler
$125.00
Address: 30,,.S j)M ac 1
rS �
❑Parade Peddler
$30.00
Applicant Information
2" X 2" Picture Required
Name: % 26Z,
Height: 5—(d Weight: ZOO Eye Color. Ajq$J
Driver's License Number: a� State:
�nPermanent
Address: 30,,.S j)M ac 1
rS �
Ciry State Zip
Permanent Telephone: j
Temporary Address:
City State Zip
Temporary Telephone Access:
Have you been convicted of any crime, misdemeanor, or violation of any municipal ordinance, other than
traffic violations? ❑ yes 'Ono
If yes, state the nature of offense and
punishment or penalty assessed therefore:
Cry of Hutchinson
Application for Peddlers, Solicitors, and Transient Merchants
Page 2 of J
Location Name (CANNOT OCCUPY PUBLIC RIGHT -OF -WAY)
Location Address
Ciro
If the applicant is not the property owner, the property
owner st sia elo granting permission for use of
said �LMQ , 1
Itn.lnnP�.
Property owner signature Property owner name
State Zip
Business Information
Describe relationship between applicant and employer:
o O Y
Describe nature of business and describe item(s) offered:
0-rf Ci hA (%n L A n!s/ S QnP
CLA
Describe method of delivery:
Woe I VI VI C,I
Describe source of supply:
Supplier Name
Supplier Address
Supplier Name
Supplier Address
Supplier Name
Supplier Address
City
City
City
Suppler Phone Number
State Zip
Suppler Phone Number
State Zip
Suppler Phone .Number
State Zr
Provide two (2) property owners (preferably in McLeod County) for character references:
(3Z0) 97q-3sQ/
Property Owner Phone Number
�-yr. Owe rQ �,rte�, abar r3z0) 693. 5B�5 I
c� Q
City of Hutchinson
Application for Peddlers. Solicitors, and Transient Merchants
Page 3 of A
Address City State Zip
Property Dinner Name Property Owner Phone Number
rV07Z
State
List last (up to three (3)) previous city(ies) where you carried on same activity:
�5q Cloud UV , cu to ne�u�
Ciry State Date(s) of Activity
Uhll�rlay I J (r��l V to`{ Sad u�rcP�
City State Date(s) of Activity
01&+ 13 J 7 h o to
City tate Date(s) of Activity
Checklist
The following items need to be completed and/or attached in order for the application to be processed:
Application/Investigation fee paid in full (check or money order): ❑ yes ❑ no
Application completed in full and signed: D yes ❑ no
I hereby certify 1 have completely filled out the entire above application and that the application is true, correct, and accurate.
I fully understand that any person who violates any provision of the Peddlers, Solicitors, and Transient Merchants Ordinance
No. 673 is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding $1,000.00 or by
imprisonment for a period not exceeding 90 days or both, plus, in either case, the costs of prosecution.
s J ;ignature
Internal Use Only
Police ❑ approved D denied Notes:
City Council D approved D denied Notes:
H 4lcensm AMIjcationY ddler. Solicitor, Transient d
713 Ali
—rte Date
('C0
Jul 20 11 09:48a Greg and Mary Reynolds 763- 972 -3295
r Minmgsoft DgxwUruxtwtPablie S&Wy
ALCOHOL AND GAMBLING ENFORCEMENT DIVISION
F' °t=S M4 Ceder StraR Suite 222, St. IIYUI MN 51101-5131
A' c- r ryi (6SI) 700- 75wF ox(651)297- 5259TTY(631)282.6555
•� y3'r' 6 �.�... r.' W W W.OPS.STATBARJ.US
;JA tJ
APPLICATION AND PERMIT
FORA I TO DAY TEMPORARY ON -SALE LIQUOR LICENSE
TYPE OR PRINT INFORMATION
NAME OF GRGANIZA ION
l: i,1STA1A)�'(3id t= A(Istlw4 Srt}
STREET ADDRESS
NAMB OF PERSON MAKING APPLICATION
6�pfzrG"tz trw win 5,
DATES LIQUOR WILL BE SOLD
ORGANIZATION OFFICER'S NAME f
UA�iStS��r Kf A �Sc"C
trw,
P.1
DATEORGANIZED TAX EXEMPT NUMBER
CITY STATE ZIP CODE
D i�Nld AA !� "3z CL
BUSINESS PHONE HOME PHONE
(- 3_9�%-32y t7ot3 32
TYPEOFORGANIZATION lACy ttApA)A
Cam^ VN AJ SO (
Z7 i2{) g T s — Apo
Wig the H net for irnoxicedris liquor service? if so, ilvc IM mme end address orthe liquor limoto provi6n8 the $mice.
Will the applicant carry liquor liability inturtnoe7 Ir to, Plwe po�ide the tarricr's more uW amotxx or coverage.
APPLICATION MUST HR APPROVED BY CITY OR COUNTY BLFORB SUBMITTING TO ALCOHOL 4 GAMBLING
SNYORCEMW47
CItWCOUNTY
CITY FEE AMOUNT
DATE FEE PAID
DATE APPROVED
LICENSE DATES
abort. If Me tpppeaWs Y sprw #d UK AISSNI and CWMI096Wrtesrew OtMMs will Man IYY spPYuUw b hs arse NI &A IJruts Netts went
� (c�
t 1 'IN I
TO: Mayor & City Council
FROM: Kent Exner, DPW /City Engineer
RE: Consideration of Improvement Project Change Orders
DATE: July 26, 2011
As construction has proceeded on the below listed projects there has been additional work, project scope revisions, or
construction staging changes. All of these items have been identified and deemed necessary to satisfactorily complete the
projects. The following Change Orders are proposed to address the specifically described items:
• Change Order No. 2 — Letting No. 2 /Project No. 10 -02 — Sherwood Street SE Extension
This Change Order addresses the modification ofthe project final completion date to September 30,
2011. This modification was necessary due to abnormally wet spring weather conditions. This action
results in no increase to the original contract payment amount.
Change Order No. I — Letting No. 3/Project No. 11 -04 — 2011 Pavement Management Program
Phase I
This Change Order addresses the modification of the proposed roadway typical section along the
northerly limits of James Street NW This modification was necessary due to abnormally moist
roadway subgrade conditions and the limited amount ofexistingaggregate base material. This action
results in an increase to the original contract payment amount as noted on the Change Oder
document
We recommend that the attached project Change Orders be approved.
cc: Jeremy Carter, City Administrator
l0
HUTCH'NSONCITY CE/MMft
irN ENCGIMEFIIIN # Otp/ hIIEN�
talk H/4S�Al�SiR�C'$i� HU7CIN8aN Ikq� 5163G�
pH4NIS: 320 0 Fk%t 32(a23>e -4 :
LETTING NO.2 - PROJECT NO. 10-02
Dated: 07/20/2011 CHANGE ORDER NO.2 Page 1 of 1
l.00atlot
Sherwood Street SE Extension
CONTRACTOR:
R $ R Excavating, 1149 Hwy 22 South, Hutchinson MN 66360
Contract
Amount:
5739,691.17
Completion Date: p613pP2011
Revised Completion Oab:
COO-4 CON 2
OU6 09/30/2011
Description
of Changes
This Change Order addresses the modification of the project final completion date to September 34 2011.
This modification was necessary due to abnormally wet spring weather conditions.
This action results In no increase to the original contract payment amount.
It n No,
3paa Rat
Item Name
Unit
UnttPrice,
;= Amount
INCREASE ITEMS:
$0.0
TOTALINCREASEITEMS
$0.
DECREASE ITEMS:
$0.0
TOTAL. DECREASE ITEMS
In accordance with the Contract and Specifications, the contract amount shall be adjusted in the amount of S 0.00
(add) /(deduct). An extension of 60 days shall be allowed for completion.
ORIGINAL
CONTRACT AMOUNT
�Ty - €.
PREVIOUS'AD ITIONSIDEDUCTIONS
%i. fYye . .63�m'"y.♦(y�(Y " r:
THIS ADDITIOM16iD1ICAO1W TOTAL
r r =,
.'u:: } w �"*'rJ�. +i4 Y LI#
Approved:
Approved:
Contractor - R & R Excavating
Dated:
City of Hutchinson - Mayor: Steven W Cook
Dated: 07/26/2011
Approved:
pproved:
City of Hutchinson - City Engineer: Kent Exner
Dated:
City of Hutchinson - City Administrator: Jeremy J Carter
Dated: 07126/2011
HU ore
CjTY-
ENOIN19R1N DEPARTMIW .
i11HASSAN�FRL S ,HUtTCIN80k,MRU3W
QNONE�_ . FAX $ J' -
LETTING NO.3 - PROJECT NO. 11 -04
Qatari: 97115(2911 CHANGE ORDER NO. 1 Page 1 of t
Locative(:
2901 Pavement Management Program - Phase 1
CONTRACTOR: Wm Mueller 6 Sons, Inc, 831 Park Ave, PO Box 247, Hamburg MN 65339 Phone: 952467-2720
Contract.
Amount
$427,613.60.
Completion Date: 09/0212011
Rsviaed Completion Date:
Description
of Change:
-
This Change Order addresses the modification of the proposed roadway typical section along the northerly limits of James Street
NW. This modification was necessary due to abnormally moist roadway subgrade conditions and the limited amount of existing.
aggregate b� material. The existing bituminous and aggregate depth was less than anticipated from borings, a Tub depth road
section Is needed from Station 4 + 00 to 6 + 80. This work will add three (3) days to the 6 week completion schedule.
ten Named
nil
UtNt Prks
`' Anu urt8:
Iia ka 1
Spec. Raf.
,
INCREASE ITEMS:
53
2105
COMMON EXCAVATION (EV)(P)
CY
363
$2,649.9
54
2105
COMMON EXCAVATION (RECLAIMED AGGREGATE CU) (EV) (P)
CY
121
P$1.75
$629.2
57
2105
SELECT GRAUNULAR BORROW (CV)(P)
CY
290
$3,799.0
59
2211
RECLAIMED AGGREGATE CLASS 7 PLACEMENT (P) (CV)
CY
194
$1,086.4
66
2511
GEOTEXTILE FABRIC, TYPE 5
SY
871
$1,524.2
TOTAL INCREASE ITEMS
$9,888.7
DECREASE ITEMS:
TOTAL DECREASE .ITEMS
sg•�7t
In accordance with the Contract and Specifications, the contract amount shall be adjusted in the amount of $ 9,688.75
(add)J(deduet). An extension of - - -- days shall be allowed for completion.
ORIGINAL PREVIOUS ADDITIONSIDEDUCTIONSIr
CONTRACT AMOUNT
THIS TOTAL,
',ryya,K.
-
Approved:
pproved:
Contractor - Wm Mueller &Sons Inc
Dated:
City of Hutchinson - Mayor: Steven W Cook
Dated: 07/26/2011
Approved:
pproved:
City of Hutchinson - City Engineer: Kent Exner
Dated:
City of Hutchinson - City Administrator: Jeremy J Carter
Dated: 07/26/2011
cay of
Off -Sale Fee: $300.00
1 t 1 Hassan Street southeast
Hutchinson, MN 55350
(320)587-5151 /Fax: (320)234-4240
City of Hutchinson
APPLICATION FOR 3.2 MALT LIQUOR LICENSE — OFF SALE
In provisions of the City of Hutchinson Municipal Code Chapter 112
All applications must be received at least two weeks before City Council Meeting in order to be
considered
Business Information
Business Name Phone Number
PS1uf�:,�51,-;1t *A r SSsSZ>
Business Address City State Zip
( O✓) d{ n /C�? f,� c- 7' / 1?
Type o Business
Corporate Information (if applicable)
Corporation Name Phone Number
Ao� x 2107 ossr. All ST�4z
Co oration Address City State zip
Offi s Own s of the Business (4 necessary, , list additional names on separate sheet
/- Name Title
Name Title
Name Title
Checklist
The following items need to be completed and/or attached in order for the application to be processed:
Certificate of insurance (made out in the name of the City of Hutchinson
34es ❑ no
Application fee paid in full (check or money order): l4es ❑ no
Application completed in full and signed by authorized officer: WAes ❑ no
The above listed business hereby applies for a license for the term of one year to sell IN ORIGINAL PACKAGES ONLY,
3.2 MALT LIQUORS, as the same are defined by law, for consumption "OFF" those certain premises in the City of
Hutchinson described above at which place said applicant operates the business listed above and to that end represents and
state as follows:
That said applicant is a citizen of the United States; of good moral character and repute; and has attained the age of 21
years; that he /she is proprietor of this establishment for which the license will be issued if this application is granted.
l)„1tt ,end
(0 (P-)
City of FLulchinson
Application for 3.2 Malt
Liquor License — Off -Sale
Page 2 of 2
That said applicant makes this application pursuant and subject to all the laws of the State of Minnesota and the
ordinances and regulations of said City of Hutchinson applicable thereto, which are hereby made a part hereof, and
hereby agrees to observe and obey the same.
Each Applicant further states that he /she is not now the holder of, nor has he /she made application for, not does he intend to
make application for a Federal Retail Dealer's Special tax stamp for the sale of intoxicating liquor.
I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to
investigate the information submitted.
14==:-- 7 S - -i/
officer of organization Date
LIM-
Police A* approved ❑ denied Notes:
E •,
yef
License Fee: 1S 75.00
111 Hassan Street Southeast
Hutchinson, MN 55350
320 587- 5151ifm: 320 234 -4240 O ratio Year: ZO/
city o[ nutcninson
Application for License to Sell Tobacco at Retail
Applicant Information
C an.Q /a� �i e f � God 7�9 -oSLG 9
Applicant Name / — Applicant Phone / `
Number
5
Applicant Address clitv State zip
Business Information
Business Name /Q�p,./t/Cr/�✓L'_,$.�.
u� y1 s�
City
Business Phone Number
StateInAf Zip-5535D
Address
Contact: �•) J��%OC7�/i+e/
Co rate Information if applicable)
u/!k %✓i /h c-,
GDS %93 �Z
Corporate Name
Corporate Phone Number
6�z�<51 14-oZ�<dX.21e
ro55
GJ/ Samoa
Corpor a Address
16e' e 1`�� J
City ��;;11 State
alc°r✓ n�ci`�
CEO
License Coordinator
Checklist
The following items need to be completed and/or attached in order for the application to be processed:
Application fee paid in full (check or money ``order): Dyes ❑ no
Application completed in full and signed: [ nn yes ❑ no T(1
I hereby certify that I have completely filled out the entire above application, together and that the application is
true, correct, and accurate. _
Print Name
Date
Title
NOTE: No application will be forwarded to the City Council unless received two weeks prior to the regular
Council meeting, filled out in completion, and feepayment is attached
Use
Building: ❑ approved " Notes:
Fire ❑ approved ❑ denied Notes:
Police *approved ❑denied Notcs:� /—
City Council ❑ approved ❑ denied Notes:
H'. Licrnus:4pplicatiou F& cvdo
r
City of Hutchinson
Public Works Department
Operations & Maintenance
1400 Adams St SE
Hutchinson, MN 55350
Phone (320) 234 -4219 Fax (320) 234 -6971
July 20, 2011
To: Honorable Mayor and City Council members
From: John Olson, Public Works Manager
CC: Kent Exner, DPW /City Engineer
Subject: Agricultural Lease
In the past few years, in an effort to reduce costs at the Airport, staff has allowed farmers to
harvest grass from areas that were previously mowed with City equipment/staff time.
Pursuant to discussion with Airport Commissioners, staff prepared a lease document that
formalizes the arrangement with Mr. Elmer Howe to harvest grass and provides for nominal
revenue for the privilege of harvesting the grass.
This lease document identifies $5 per bale. Based on historical harvests, we anticipate collecting
around $200 4400 per year from this lease. This revenue is over and above the costs is saving
that were previously incurred to mow these same areas.
Staff recommends entering into a lease with Mr. Howe for grass hay at the Airport.
lD %�
AGRICULTURAL LEASE AGREEMENT
THIS LEASE AGREEMENT, made this day of by and between
the City of Hutchinson, a Minnesota Municipal Corporation, ( "City "), and Elmer Howe, 19336 - 135th St,
Hutchinson, MN 55350, ( "Tenant ").
Property Description : The City hereby rents to the tenant in consideration of the rents and
promises hereinafter described the following property located in the County of McLeod and
State of Minnesota, described as follows and for the purposes stated herein:
(See Exhibit A) The property identified in ExhibitA contains various plots of pmts suitable jor baling
and is intended ony to generally describe them, with the understanding that specific borders represented in the
Exhibit are not exclusive to plots ojgrass that may be suitable jor baling and shall include areas not
wrrenty under lease to other Tenants.
2. Term. The term of this Lease is for 2 years commencing on the Vt day of June, 2011 and
terminating on the last day of November, 2012.
3. RRgal. At the tenant's option, periodic payments may be made, providing full payment is received
by November 15 of each year. For and during the term of this Lease the following sums are
payable by November 15 each year as follows: $5 per bale. Rent shall be paid at Hutchinson City
Center, 111 Hassan St SE, Hutchinson, Minnesota and credited to appropriate accounts. Rent is
calculated on total number of bales. Negotiated credits or disputes regarding rents to be paid are
to be negotiated by the tenant and the City's Public Works Manages.
4. City Responsibilities. City shall be responsible for paying or doing the following:
a) The City shall maintain access for the Tenant to the various plots of grass suitable for
baling, as determined by agreement between the tenant and Airport management.
b) The City's shall cooperate with the tenant to address any issues with the quality of the
grass, including but not limited to weed control and the timing of cuttings.
u C-�J
5. Tenant Respon ice. Tenant shall be responsible for paying or doing the following.
a) During growing seasons, Tenant shall occasionally cut and bale grass in the various plots
identified. Bales shall be removed from airport property as soon as possible, and may not be
left within the runway safety areas or other areas identified by Airport management. Tenant
shall operate to the extent possible without driving on the runway, taxiway or other paved
areas.
b) Any applications of weed control chemicals or fertilizers by the tenant shall be coordinated
with the City.
c) Tenant shall not occupy or use the property except for the purpose of cutting and baling
grasses identified in the various plots or on other areas within the Airport's property
boundaries.
d) The tenant shall pay rent in timely manner and keep the premises free of noxious weeds to
the extent possible.
e) The tenant shall acquire and maintain insurance in adequate amounts for liability for the
tenant's operations on the premises. The tenant, while performing any function related to
this Lease, agrees to indemnify, save and hold harmless, and defend the City and all its
agents and employees from any and all claims, demands, actions, or causes of action of
whatever nature arising out of or reason of the operations of the tenant
6. Assignment Prohibited Tenant agrees not to assign or sublease the leased premises without the
written consent of the City.
7. Remedv. If the tenant fails to pay the rent when due, or fails to perform any of the promises
herein contained, the City may, after famishing the Tenant with a thirty (30) day notice specifying the
default, re -enter and take possession of the above property and hold or enjoy the same without such re-
entering working a forfeiture of the rents to be paid by the Tenant for the full term of the Lease.
g. Quiet EWgp= t. The City promises that the Tenant shall peaceably and quietly have, hold, and
enjoy the leased property for the tern of this Lease provided Tenant pays the rent and performs the
promises described in Paragraph 5 above.
9. This Lease Agreement shall be binding upon the parties hereto and their heirs, successors and
assigns.
IN TESTIMONY WHEREOF, the City and Tenant have set their hands as of the day and year
first above written.
CITY OF HUTCHINSON
By:
Steve Cook
Mayor
Attest:
Jeremy Carter
City Administrator
Witness:
John Olson
Airport Manager
ELMER HOWE
Exhibit A
Agricultural Property Map
4 � ( 0
R55CKREG LOG22001VO
CITY OF HUTCHINSON
Council Check Register
7/26/2011
Check #
Ck Date
Amount
Vendor / Explanation
Account Description
166424
7/14/2011
24,533.98
JEFF MEEHAN SALES INC.
ACCURED COMMISSIONS PAYABLE
166425
7/14/2011
102.63
MCLEOD COUNTY TREASURER
MISCELLANEOUS
166426
7/14/2011
496.00
NCPERS LIFE INS.
ACCRUED LIFE INSURANCE
166427
7/14/2011
496.00
NCPERS LIFE INS.
ACCRUED LIFE INSURANCE
166428
7/14/2011
55.29
NU- TELECOM
COMMUNICATIONS
166430
7/26/2011
204.00
AARP
PROFESSIONAL SERVICES
166431
7/26/2011
6,650.00
ABDO, EICK & MEYERS
AUDIT & FINANCE
166433
7/26/2011
452.52
ACE HARDWARE
REPAIR & MAINTENANCE SUPPLIES
166434
7/26/2011
45.66
ALLTEL
COMMUNICATIONS
166435
7/26/2011
108.07
AMERICAN FAMILY INS CO.
ACCRUED LIFE INSURANCE
166436
7/26/2011
405.00
AMERICAN PLANNING ASSN
DUES & SUBSCRIPTIONS
166437
7/26/2011
8.70
AMERICAN WELDING & GAS
RENTALS
166438
7/26/2011
64.13
AMERIPRIDE LINEN & APPAREL
CONTRACT REPAIR & MAINTENANCE
166439
7/26/2011
4,586.68
ANDERSON CHEMICAL COMPANY
CHEMICALS & PRODUCTS
166440
7/26/2011
36.78
ARAMARK UNIFORM SERVICE
SHOP MATERIALS
166441
7/26/2011
898.00
ARCTIC GLACIER PREMIUM ICE INC
COST OF MIX & SOFT DRINKS
166442
7/26/2011
53.22
ATHLETIC METRO SUPPLY
OPERATING SUPPLIES
166443
7/26/2011
135.11
AUTO VALUE - GLENCOE
EQUIPMENT PARTS
166444
7/26/2011
94.50
B. W. WELDING
RECEIVED NOT VOUCHERED
166445
7/26/2011
1,858.38
BAILEY NURSERIES
OPERATING SUPPLIES
166446
7/26/2011
9,099.30
BARGEN INC
CONTRACT REPAIR & MAINTENANCE
166447
7/26/2011
73.44
BARNA, GUZY & STEFFEN LTD
PROFESSIONAL SERVICES
166448
7/26/2011
173.59
BAUNE, BRENDA
ACCOUNTS PAYABLE MANUAL
166449
7/26/2011
15,251.40
BEACON BANK
MISCELLANEOUS
166450
7/26/2011
347.42
BENNETT MATERIAL HANDLING
RECEIVED NOT VOUCHERED
166451
7/26/2011
685.82
BERNICK'S
FOOD PRODUCTS- CONCESSION
166452
7/26/2011
38.00
BIERBAUM, JILL
RECREATION ACTIVITY FEES
166453
7/26/2011
159.12
BLACKWELL, DAN
TRAVEL SCHOOL CONFERENCE
L/
166454
7/26/2011
450.00
BOND TRUST SERVICES CORPORATIO
PAYING AGENT FEES
L N
166455
166456
166457
166458
166459
166460
166461
166462
166463
166464
166465
166466
166467
166468
166469
166470
166471
166472
166473
166474
166475
166476
166477
166478
166479
166480
166481
166482
166483
166484
166485
166486
166487
166488
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
450.00
18.33
4,950.00
292.00
1,219.80
50.39
1,517.58
36,243.45
92.38
53.39
52.37
153.59
53.01
274.24
60.00
11,702.81
675.87
5,000.00
842.02
33.00
128.33
55.04
667.01
105.00
587.81
618.61
8,072.10
187.00
65.87
200.00
1,651.25
2,347.38
31.00
32.55
BOND TRUST SERVICES CORPORATIO
BRANDON TIRE CO
BRYAN STREICH TRUCKING
BT LOCK & KEY
BURSCH TRAVEL
BUSHMAN, RAQUEL
BUSINESSWARE SOLUTIONS
C & L DISTRIBUTING
CARQUEST AUTO PARTS
CENTRAL HYDRAULICS
CENTRAL LANDSCAPE SUPPLY
CENTRAL MCGOWAN
CENTURYFENCE
CHALLENGER MANUFACTURING LTD
CHRISTENSEN, LISA
CLARKE MOSQUITO CONTROL PRODUC
COMDATA CORPORATION
COMMERCIAL ASPHALT REPAIR LLC
CORPORATE MECHANICAL
CORRA GROUP
CREEKSIDE SOILS
CROW RIVER FLORAL & GIFTS
CROW RIVER GLASS & SIGNS
CROW RIVER PRESS INC
CROW RIVER SIGNS
CROW RIVER VET HOSPITAL PA
DAY DISTRIBUTING
DITTMER, BRYAN
DOMINO'S PIZZA
DOSTAL, CHRIS
DPC INDUSTRIES INC
DROP -N-GO SHIPPING, INC
DUHAMEL, LIN
DYNA SYSTEMS
PAYING AGENT FEES
CENTRAL GARAGE REPAIR
FREIGHT - IN
PROFESSIONAL SERVICES
TRAVEL SCHOOL CONFERENCE
OPERATING SUPPLIES
CONTRACT REPAIR & MAINTENANCE
COST OF SALES -BEER
EQUIPMENT PARTS
RECEIVED NOT VOUCHERED
REPAIR & MAINTENANCE SUPPLIES
OPERATING SUPPLIES
REPAIR & MAINTENANCE SUPPLIES
CENTRAL GARAGE REPAIR
RECREATION ACTIVITY FEES
OTHER CONTRACTUAL
FOOD PRODUCTS - CONCESSION
CONTRACT REPAIR & MAINTENANCE
CONTRACT REPAIR & MAINTENANCE
PROFESSIONAL SERVICES
OPERATING SUPPLIES
MISCELLANEOUS
BUILDING REPAIRS
PRINTING & PUBLISHING
MACHINERY & EQUIPMENT
OTHER CONTRACTUAL
COST OF SALES -BEER
RENTS -BLDGS OTHER
MEETINGS
TRAVEL SCHOOL CONFERENCE
CHEMICALS & PRODUCTS
POSTAGE
PARKFEES
REPAIR & MAINTENANCE SUPPLIES
166489
166490
166491
166492
166493
166494
166495
166496
166497
166498
166499
166500
166501
166502
166503
166504
166505
166506
166507
166508
166509
166510
166511
166512
166513
166514
166515
166516
166517
166518
166519
166520
166521
166522
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
662.90
10,072.91
871.23
188.10
105.65
9.91
160.31
293.68
1,098.80
213.00
131.48
95.00
726.00
8,174.85
74.64
43,472.28
2,799.07
56.40
6,000.00
4,810.00
535.88
2,535.00
282.15
12,904.04
965.36
109,813.20
8.40
216.29
832.40
207.23
245.00
1,475.83
2,598.00
363.09
E2 ELECTRICAL SERVICES INC
EARTHLY DELIGHTS, LTD.
EAST SIDE OIL COMPANIES
ECOLAB PEST EUM
ELECTRO WATCHMAN
FAMILY REXALL DRUG
FARM -RITE EQUIPMENT
FASTENAL COMPANY
FIRST & LASTING IMPRESSIONS
FIRST CHOICE FOOD & BEVERAGE S
FISHER SCIENTIFIC
FOSTER MECHANICAL
FOTH INFRASTRUCTURE & ENV
FREMONT INDUSTRIES, INC
G & KSERVICES
GARICK CORPORATION
GARTNER REFRIGERATION & MFG, I
GLOBAL PAYMENTS INC
GOODPOINTE TECHNOLOGY
GREAT LAKES ENTERPRISES INC
H.A.R.T.
HANSON & VASEK CONSTRUCTION
HASLER, INC
HCVN -TV
HD SUPPLY WATERWORKS LTD
HEALTH PARTNERS
HEILMAN, ALLISON
HENRYS FOODS INC
HILLYARD / HUTCHINSON
HOLT MOTORS INC
HORIZON CPO SEMINARS
HUSKY SPRING
HUTCH BOWL
HUTCH CAFE
CONTRACT REPAIR & MAINTENANCE
MISCELLANEOUS
RECEIVED NOT VOUCHERED
RECEIVED NOT VOUCHERED
PROFESSIONAL SERVICES
SAFETY SUPPLIES
RENTALS
EQUIPMENT PARTS
COST OF MIX & SOFT DRINKS
OPERATING SUPPLIES
OPERATING SUPPLIES
CONTRACT REPAIR & MAINTENANCE
PROFESSIONAL SERVICES
CHEMICALS & PRODUCTS
OPERATING SUPPLIES
RECEIVED NOT VOUCHERED
REPAIR & MAINTENANCE SUPPLIES
PROFESSIONAL SERVICES
FREIGHT - IN
ACCRUED DEFERRED COMP
CONTRACT REPAIR & MAINTENANCE
RENTALS
CABLE TV
METERS & METER PARTS
EMPL.HEALTH & INS. BENEFIT
CIVIC ARENA -FEES & RENTS
FOOD PRODUCTS- CONCESSION
REPAIR & MAINTENANCE SUPPLIES
CENTRAL GARAGE REPAIR
TRAVEL SCHOOL CONFERENCE
CENTRAL GARAGE REPAIR
OPERATING SUPPLIES
OPERATING SUPPLIES
ca
166523
166524
166525
166526
166527
166528
166529
166530
166531
166532
166533
166534
166535
166536
166537
166538
166539
166540
166541
166542
166543
166544
166545
166546
166547
166548
166549
166550
166551
166552
166553
166554
166555
166556
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
1,712.49
862.00
14,894.00
3,409.79
353.00
166.00
115,602.81
309.25
1,183.41
2,975.50
2,587.50
87.58
101.53
22.01
350.57
9,720.36
87.45
738.42
105.12
117.57
10,145.86
75,301.00
525.00
83.10
83.10
17.50
77.10
2,285.49
49.00
445.99
637.50
54.61
136.00
160.00
HUTCHINSON CO -OP
HUTCHINSON FIGURE SKATING ASSO
HUTCHINSON JUNIOR LEAGUE BASEB
HUTCHINSON LEADER
HUTCHINSON MEDICAL CENTER
HUTCHINSON SELF STORAGE
HUTCHINSON UTILITIES
HUTCHINSON WHOLESALE
HUTCHINSON, CITY OF
IMAGE SPORT
INFRATECH
INTERSTATE BATTERY SYSTEM MINN
INTOXIMETERS INC
IOWA DEPT OF AGRICULTURE
ITASCA GREENHOUSE INC
J. P. AUSTIN ASSOCIATES INC
JEFF'S ELECTRIC
JJ TAYLOR DIST OF MN
JOCHUM, DANIEL
JOES SPORT SHOP
JOHNSON BROTHERS LIQUOR CO.
JUUL CONTRACTING CO
KAHL, DENNIS
KARP FM RADIO
KDUZ KARP RADIO
KOST, NANCY
KWIK TRIP
L & P SUPPLY CO
LAND'S END BUSINESS OUTFITTER
LANG'S OLD FASHIONED MEAT MARK
LAS PALMAS
LEAGUE OF MN CITIES
LEXISNEXIS
LEXISNEXIS
MOTOR FUELS & LUBRICANTS
OTHER CONTRACTUAL
RECREATION ACTIVITY FEES
ADVERTISING
MISCELLANEOUS
OPERATING SUPPLIES
UTILITIES
SMALL TOOLS
UTILITIES
FOOD PRODUCTS- CONCESSION
CONTRACT REPAIR & MAINTENANCE
EQUIPMENT PARTS
OPERATING SUPPLIES
DUES & SUBSCRIPTIONS
SIGNS & STRIPPING MATERIALS
RECEIVED NOT VOUCHERED
CONTRACT REPAIR & MAINTENANCE
COST OF SALES -BEER
TRAVEL SCHOOL CONFERENCE
OPERATING SUPPLIES
COST OF MIX & SOFT DRINKS
IMPROV OTHER THAN BLDGS
OTHER CONTRACTUAL
PRINTING & PUBLISHING
PRINTING & PUBLISHING
ACCOUNTS PAYABLE MANUAL
TOBACCO LICENSE
CENTRAL GARAGE REPAIR
UNIFORMS & PERSONAL EQUIP
MISCELLANEOUS
INTOXICATING BEVERAGE LICENSE
DUES & SUBSCRIPTIONS
OTHER CONTRACTUAL
DRUG TESTING
166557
166558
166559
166560
166561
166562
166563
166564
166565
166566
166567
166568
166569
166570
166571
166572
166573
166574
166575
166576
166577
166578
166579
166580
166581
166582
166583
166584
166585
166586
166587
166588
166589
166590
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
64.70
9,150.00
21,977.50
24,253.00
38.00
76.21
2,000.00
549.28
191.20
150.00
20.00
1,590.50
301.75
55.20
1,028.05
10.00
31.53
495.00
14,703.45
2,522.00
1,039.79
500.00
99.71
1,061.42
61.00
332.85
959.00
47.54
145.84
43.98
696.97
106.86
37.00
1,691.73
LIFE INSURANCE COMPANY OF AMER
LITIN PAPER COMPANY
LOCHER BROTHERS INC
LOGIS
MADAY, KATHY
MARSHALL CONCRETE PRODUCTS
MAX, MARCUS
MAYTAG LAUNDRY & CAR WASH
MCLEOD COOP POWER ASSN
MCLEOD COUNTY COURT ADMINISTRA
MCLEOD COUNTY TREASURER
MENARDS HUTCHINSON
MINI BIFF
MINNEAPOLIS, CITY OF
MINNESOTA DEPT OF AGRICULTURE
MINNESOTA DEPT OF AGRICULTURE
MINNESOTA DEPT OF TRANSPORTATI
MINNESOTA SPORTS FEDERATION
MINNESOTA UNEMPLOYMENT INSURAN
MINNESOTA VALLEY TESTING LAB
MOTION INDUSTRIES INC
MWOA
NAGEL, JOSEPH
NASH FINCH COMPANY
NELSON, DIRK
NORTH CENTRAL LABORATORIES
NORTHERN BALANCE & SCALE
NORTHERN STATES SUPPLY INC
NORTHERN TIER RETAIL LLC
NOWAK, JENNIFER
O'REILLY AUTO PARTS
OFFICE DEPOT
OFFICE OF ENTERPRISE TECHNOLOG
OLSON'S LOCKSMITH
ACCRUED LIFE INSURANCE
RECEIVED NOT VOUCHERED
COST OF SALES -BEER
DATA PROC EQUIPMENT RENTAL
RECREATION ACTIVITY FEES
STREET MAINT.MATERIALS
LOAN
PROFESSIONAL SERVICES
UTILITIES
OTHER REVENUES
REFUSE - RECYCLING
REPAIR & MAINTENANCE SUPPLIES
RENTALS
OTHER CONTRACTUAL
DUES & SUBSCRIPTIONS
PERMITS
OPERATING SUPPLIES
MISCELLANEOUS
UNEMPLOYMENT INSURANCE
OTHER CONTRACTUAL
RECEIVED NOT VOUCHERED
TRAVEL SCHOOL CONFERENCE
TRAVEL SCHOOL CONFERENCE
CONTRACT REPAIR & MAINTENANCE
OTHER REVENUES
OPERATING SUPPLIES
PROFESSIONAL SERVICES
EQUIPMENT PARTS
TOBACCO LICENSE
UNIFORMS & PERSONAL EQUIP
CENTRAL GARAGE REPAIR
OFFICE SUPPLIES
TELEPROCESSING EQUIP
CONTRACT REPAIR & MAINTENANCE
166591
166592
166593
166594
166595
166596
166597
166598
166599
166600
166601
166602
166603
166604
166605
166606
166607
166608
166609
166610
166611
166612
166613
166614
166615
166616
166617
166618
166619
166620
166621
166622
166623
166624
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
125.00
1,412.32
81.00
5,029.90
165.50
242.00
2,361.94
80.16
9,907.00
270.07
5,369.00
381.65
498.99
2,000.00
4,507.14
154.28
8,551.96
4,124.75
273.60
1,497.44
2,025.65
219.32
79.00
532.67
72.68
86.50
235.13
796.74
61.75
390.00
31.00
20.00
21.98
1,500.00
OLSON, JOHN
PAUSTIS & SONS WINE CO
PENKE, JACKIE
PHILLIPS WINE & SPIRITS
PIONEER
POSTMASTER
PRECAST SYSTEMS
PRIEVE LANDSCAPING & LAWN CARE
PRINCE OF PEACE SENIOR APT INC
PRO -BUILD
PROFESSIONAL WATER TECHNOLOGIE
PUBLIC SAFETY EQUIPMENT
QUADE ELECTRIC
QUALITY CONTROL & INTEGRATION
QUALITY WINE & SPIRITS CO.
RECREONICS
REINER ENTERPRISES, INC
RIVERVIEW LLP
ROCK STAR GOURMET INC
SAFE STEP LLC
SAM'S CLUB
SCHMELING OIL CO
SERVIN PLUMBING LLC
SIOUX VALLEY ENVIRONMENTAL, IN
SOUTHERN WINE & SPIRITS OF MN
SPS COMMERCE
STANDARD PRINTING
STAPLES ADVANTAGE
STAR TRIBUNE
STATE OF MINNESOTA DEPT OF PUB
STULEN, LEONA
TAPS -LYLE SCHROEDER
TEK MECHANICAL
THOMPSON'S PAINTING PLUS
SAFETY SUPPLIES
COST OF SALES -WINE
DATA PROC EQUIPMENT RENTAL
COST OF SALES - LIQUOR
SIGNS & STRIPPING MATERIALS
POSTAGE
OPERATING SUPPLIES
CONTRACT REPAIR & MAINTENANCE
MISCELLANEOUS
REPAIR & MAINTENANCE SUPPLIES
CHEMICALS & PRODUCTS
CONTRACT REPAIR & MAINTENANCE
REPAIR & MAINTENANCE SUPPLIES
PROFESSIONAL SERVICES
COST OF SALES -BEER
OPERATING SUPPLIES
FREIGHT - IN
RECEIVED NOT VOUCHERED
FOOD PRODUCTS - CONCESSION
CONTRACT REPAIR & MAINTENANCE
FOOD PRODUCTS- CONCESSION
RECEIVED NOT VOUCHERED
RECEIVED NOT VOUCHERED
EQUIPMENT PARTS
COST OF MIX & SOFT DRINKS
PRINTING & PUBLISHING
OPERATING SUPPLIES
DUES & SUBSCRIPTIONS
TELEPROCESSING EQUIP
PARK FEES
PROFESSIONAL SERVICES
REPAIR & MAINTENANCE SUPPLIES
CONTRACT REPAIR & MAINTENANCE
166625
166626
166627
166628
166629
166630
166631
166632
166633
166634
166635
166636
166637
166638
166639
166640
166641
166642
166643
166644
166645
166646
166647
166648
166649
166650
166651
166652
166653
166654
166655
166656
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
7/26/2011
166.20
326.34
535.44
8.40
52,428.05
222.40
200.00
200.00
82.50
69.95
12,923.20
2,120.05
522.00
8.40
12.75
601.21
10,834.14
8,528.00
125.00
60.00
1,700.00
605.70
4,416.00
420.00
475.59
33,687.69
283.43
7/26/2011
377.26
7/26/2011
2,346.98
7/26/2011
1,968.60
7/26/2011
431.78
7/26/2011
107.94
880,363.79
Payment Instrument
Totals
THOMSON WEST
TIMBERLAKE LODGE
TOTAL REGISTER SYSTEM
TRAUTMAN, SUSAN
TREBELHORN & ASSOC
TRI COUNTY WATER
TRUNK HWY 15 COALITION
TURNER, JAMES
US IDENTIFICATION MANUAL
VERTECH SOLUTIONS & SERVICES
VIKING BEER
VIKING COCA COLA
VINOCOPIA INC
VOELKER, KATHIE
WAHL REBUILD & REPAIR INC
WASTE MANAGEMENT OF WI -MN
WASTE MANAGEMENT OF WI -MN
WEBB PALLET
WEILER, JARED
WELCOME NEIGHBOR
WELLS FARGO INSURANCE SERVICES
WEST PUBLISHING PAYMENT CTR
1�J1 [pia �r_1, F'f:r:1:1�bY�T_19X.'f IS�I
WILLWERKS INC
WILSONS NURSERY INC
WIRTZ BEVERAGE MINNESOTA
WITTE SOD FARMS INC
WM MUELLER & SONS
WORK CONNECTION, THE
YELLOW BOOK
ZARNOTH BRUSH WORKS INC
ZEP MANUFACTURING CO
Grand Total
OPERATING SUPPLIES
TRAVEL SCHOOL CONFERENCE
SMALL TOOLS
CIVIC ARENA -FEES & RENTS
MOTOR FUELS & LUBRICANTS
OFFICE SUPPLIES
DUES & SUBSCRIPTIONS
RENTS -BLDGS OTHER
DUES & SUBSCRIPTIONS
CONTRACT REPAIR & MAINTENANCE
COST OF SALES -BEER
FOOD PRODUCTS - CONCESSION
COST OF SALES - LIQUOR
CIVIC ARENA -FEES & RENTS
RECEIVED NOT VOUCHERED
UTILITIES
REFUSE - LANDFILL CHARGES
RECEIVED NOT VOUCHERED
UNIFORMS & PERSONAL EQUIP
ADVERTISING
PROFESSIONAL SERVICES
OPERATING SUPPLIES
CONTRACT REPAIR & MAINTENANCE
OPERATING SUPPLIES
OPERATING SUPPLIES
COST OF SALES- LIQUOR
OPERATING SUPPLIES
STREET MAINT.MATERIALS
OTHER CONTRACTUAL
ADVERTISING
CENTRAL GARAGE REPAIR
EQUIPMENT PARTS
Check Total 880,363.79
Total Payments 880,363.79
V
PAYROLL ELECTRONIC FUNDS TRANSFERS
PAYROLL DATE: 07/15/2011 Retirement Incentive Check
Period Ending Date: 07/08/2011
$5,745.00 IRS - Withholding Tax Account
Federal Withholding
Employee/Employer FICA
Employee /Employer Medicare
$937.50 MN Department of Revenue
State Withholding Tax
$0.00 Public Employee Retirement Association
Employee /Employer PERA/DCP Contributions
$0.00 TASC
Employee Deductions Health Savings Account
$40,017.45 MSRS - Health Savings Plan
Employee Deductions to Health Savings Plan
$46,699.95 Total Electronic Funds Transfer
6 �)
PAYROLL ELECTRONIC FUNDS TRANSFERS
PAYROLL DATE: 07/15/2011
Period Ending Date: 07/09/2011
$58,261.74 IRS - Withholding Tax Account
Federal Withholding
Employee/Employer FICA
Employee/Employer Medicare
$11,824.50 MN Department of Revenue
State Withholding Tax
$37,621.04 Public Employee Retirement Association
Employee /Employer PERA/DCP Contributions
$2,063.04 TASC
Employee Flex Spending Deductions
$5,596.18 TASC
$5,152.27 Employee Contribution to Heath Savings Account
$443.91 Employer Contribution to Health Savings Account
$475.00 MNDCP
Employee Contributions - Deferred Comp
$1,115.00 ING
Employee Contributions - Deferred Comp
$1,230.00 ICMA Retirement Trust
Employee Contributions - Deferred Comp
$701.88 MN Child Support System
Employee Deductions
$0.00 MSRS - Health Savings Plan
Employee Deductions to Health Savings Plan
$118,888.38 Total Electronic Funds Transfer
ELECTRONIC FUNDS TRANSFERS
7/26/2011
TAX
FUND
PAYABLE TO
FUEL
HATS
MN DEPT OF REV
SALES TAX
LIQUOR
MN DEPT OF REV
USE TAX
PRCE CIVIC ARENA
MN DEPT OF REV
SALES & USE TAX
WATER SEWER CREEKSIL
MN DEPT OF REV
AMOUNT
$1,236.40
$0.00
$2,935.00
$11,739.00
Ell
C
11 I1. 11 ( ) It A N i ) t_) VI
TO: Mayor & City Council
FROM: Kent Exner, DPW /City Engineer
RE: Project Award for Plaza 15 Parking Lot Improvements Project
(Letting No. 5/Project No. 11 -06)
DATE: July 26, 2011
Bids for the above referenced project were received on Wednesday, June 29'". The apparent low bid was very favorable
with a total construction cost amount about 14% lower than the Engineer's estimate. City staff will provide a brief
overview of the project scope, bids and associated special assessments prior to recommending the award of this project.
City staff has worked closely with adjacent property owners as this project has proceeded to address any construction and
assessment issues. Special Assessment Petition and Waiver documents from the only party being assessed for the
improvements within this project have been executed. Thus, the City is prepared to award this project at the upcoming
City Council meeting, and the previously scheduled project Assessment Hearing for August 9" does not need to be
administered. However, City staff is still working to finalize the conveyance of easement rights within the former
Runnings property to the City for the construction of proposed improvements. If these easements are not secured before
the City Council meeting, the award of this project may have to be postponed.
The final Assessment Roll and necessary Resolutions (bid amounts noted) to award this project are attached to this
memorandum.
We recommend approving the attached Assessment Roll and Resolutions.
cc: Jemmy Carter —City Administmmr
l bUJ
.9l • •� • •• �,_� ,iii • -•-
LETTING NO.'JIPROJECT NO. 11 -08
Hutchinson, Minnesota
Dated: :7//4z(/
TO THE CITY COUNCIL OF HUTCHINSON, MINNESOTA:
We, all Lessees of real property known and described as:
Lessee:
Lessee Address:
Property Address:
Legal Description:
City PID*
County PID*
Hutchinson Health Care (HHC)
1095 Hwy 15 South, Hutchinson MN 55350
1005 Hwy 15 South
Lots 1 & 2, Block 1, Cedar Acres Subdivision
07 -11 6-29-04 -0080
23.214.0010
hereby petition that Plaza 15 Parking Areas be improved by:
roadway /parking lot reconstruction, curb and gutter, draintile installation,
bituminous/concrete surfacing, stomiwater /drainage improvements, water
distribution/sanitary sewer repairs/upgrades, street lighting, trailstsidewalks,
landscaping, restoration and appurtenances
pursuant to Minnesota Statutes, Chapter 429, and that the City assess the entire cost of the improvement
against our property described below, and we hereby agreed to pay the entire cost as apportioned by the City.
This petition shall be binding u d extend to the heirs representatives, representatives, assigns and successors of the
parties. { / �r /v
LESSEES SIGNATURE: TITLE:
HUTCHINSON HEALTH CARE (HHC)
Print Name: Syeveet t! l P,- j /r
2)
PAM Name:
3)
Print Name:
4)
Print Name:
Examined, checked and found to be in proper form and to be signed by the required number of Lessees of
property affected by the making of the improvement petitioned for.
C=- - c;,&-
Jeron y J Cuter, CIty Administrator
16('6)
AGREEMENT OF ASSESSMENT, WAIVER OF HEARING AND
WAIVER OF IRREGULARITY AND APPEAL
LETTING NO.51PROJECT NO. 11-06
This Agreement is made this day of July, 2011 between the City of Hutchinson, State of
Minnesota, hereinafter referred to as the City and Hutchinson Health Care (HHC), State of Minnesota,
hereinafter referred to as Lessee.
In consideration of the action of the City Council, at the Lessees' request, to cause the improvement of.
Lessee:
Lessee Address:
Property Address:
Legal Description:
City PID*
County PIC*
Hutchinson Health Care (HHC)
1095 Hwy 15 South, Hutchinson MN 55350
1005 Hwy 15 South
Lots 1 & 2, Block 1, Cedar Acres Subdivision
07- 116 -29404-0060
23.214.0010
by: Improvement of Plaza 15 parking areas by roadway /parking lot reconstruction, curb and gutter,
draintile installation, bituminous/concrete surfacing, stormwater /drainage improvements, water
distribution/sanitary sewer repairs/upgrades, street lighting, trails/sidewalks, landscaping,
restoration and appurtenances
and to assess 100% of the cost of $445.395.97 to the Lessee. Lessee agrees to pay said percentage, as may
be determined by the Council of the City to be a fair apportionment of the costs of said improvement estimated
to be $446.395.97, plus interest, over a period 1Q ars. Lessee Y rth r agrees that estimated assessment
may be exceeded if the increases are a result of requests made b the property approved
by the property Lessee in a subsequent written document
Lessee expressly waives hearing and objection to any irregularity with regard to the said Improvement
assessments and any claim that the amount thereof levied against Lessee's property is excessive, together
with all rights to appeal in the courts.
This agreement shall be binding upon and extend to the heirs, representatives, assigns and
successors of the parties.
In testimony whereof said Losses has hereunto set his hand, the day and year first above written.
LESSEES SIGNATURE( ZOO IN PRESENCE OF:
HUTCHINSON HEALTH CARE (HHC)
Print Name a Title: S%turif /flu! e pL0 - C
2)
Print Name 3 TRW
3)
Print Nerve & THIe.
4)
Print Name & Titia:
Witness
Witness
Witness
i o(1))
RESOLUTION NO. 13901
RESOLUTION DECLARING ADEQUACY OF PETITION
AND WAIVING ASSESSMENT HEARING
ASSESSMENT ROLL NO. SA -5100
LETTING NO.5IPROJECT NO. 11-06
WHEREAS, pursuant to a resolution of the Council adopted July 12th, 2011, a Notice of Hearing on
Assessment has been prepared by Kent Exner, Public Works Director /City Engineer with reference to
proposed ASSESSMENT ROLL NO. SA -5100 - Letting No. 5 /Project No. 11 -06, the improvement of:
Plaza 15 Parking Areas by roadway /parking lot reconstruction, curb and gutter, draintile
installation, bituminous /concrete surfacing, stormwater /drainage improvements, water
distribution /sanitary sewer repairs/upgrades, street lighting, trails/sidewalks, landscaping,
restoration and appurtenances;
WHEREAS, this improvement has now been petitioned for by 100% of the property owners and said property
owners have waived hearing on said improvement, and
WHEREAS, said petition was filed with the City Council on July 12th, 2011.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Said petition is hereby declared to be signed by the required percentage of owners of property affected
thereby. This declaration is made in conformity to Minnesota Statutes, Section 429.035.
2. The public hearing on such proposed improvements is hereby waived.
Adopted by the Hutchinson City Council this 26th day of July, 2011.
Mayor. Steven W Cook
City Administrator: Jeremy J Carter
I o(��
RESOLUTION NO. 13802
RESOLUTION ADOPTING ASSESSMENT
ASSESSMENT ROLL NO. 5100
LETTING NO.5/PROJECT NO. 11 -06
WHEREAS, pursuant to resolution and waiver of hearing the Council has met and reviewed the
proposed assessment for improvement of:
Plaza 15 Parking Areas by roadway /parking lot reconstruction, curb and gutter, draintile
installation, bituminous/concrete surfacing, stormwater /drainage improvements, water
distribution /sanitary sewer repairs /upgrades, street lighting, trails /sidewalks, landscaping,
restoration and appurtenances.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is
hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract
of land therein included is hereby found to be benefited by the proposed improvement in the amount of the
assessment levied against it.
2. Such assessment shall be payable in equal annual installments extending over a period of ten (10)
years, the first of the installments to be payable on or before the first Monday in January, 2011 and shall bear
interest at the rate of percent per annum as set down by the adoption of this assessment resolution.
To the first installment shall be added interest on the entire assessment from November 1, 2010, until the 31st
day of December 2011. To each subsequent installment when due, shall be added interest for one year on all
unpaid installments.
3. The owner of any property so assessed may, at any time prior to certification of the assessment to
the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of
payment, to the City Finance Department, except that no interest shall be charged if the entire assessment is
paid by the 15th day of November, 2010; and he may, at any time thereafter, pay to the City Finance
Department the entire amount of the assessment remaining unpaid, with interest accrued to the 31st day of
December, of the year in which such payment is made. Such payment must be made before November 15, or
interest will be charged through December 31, of the next succeeding year.
4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County
Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and
paid over in the same manner as other municipal taxes.
Adopted by the Council this 26th day of July 2011.
Mayor: Steven W Cook
City Administrator. Jeremy J Carter
l o(6)
RESOLUTION NO. 13903
RESOLUTION ACCEPTING BID AND AWARDING CONTRACT
LETTING NO.51PROJECT NO. 11 -06
Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the improvement of:
Plaza 15 Parking Areas by roadway /parking
installation, bituminous/concrete surfacing,
distribution /sanitary sewer repairs/upgrades,
restoration and appurtenances; and
lot reconstruction, curb and gutter, draintile
stormwater /drainage improvements, water
street lighting, trails/sidewalks, landscaping,
bids were received, opened and tabulated according to law, and the following bids were received complying with
the advertisement:
Bidder
Amount Bid
Duininck Inc of Prinsburg MN
$496,414.72
Wm Mueller & Sons Inc of Hamburg MN
$529,122.35
Knife River Corporation of Sauk Rapids MN
$541,366.04
and whereas, it appears that Duininck Inc of Prinsburg MN is the lowest responsible bidder.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. The mayor and city administrator are hereby authorized and directed to enter into a contract with
Duininck Inc of Prinsburg MN in the amount of $496,414.72 in the name of the City of Hutchinson, for the
improvement contained herein, according to the plans and specifications therefor approved by the City
Council and on file in the office of the City Engineer.
2. The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits made
with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be
retained until a contract has been signed, and the deposit of the successful bidder shall be retained until
satisfactory completion of the contract.
Adopted by the Hutchinson City Council this 26th day of July 2011.
Mayor: Steven W Cook
City Administrator: Jeremy J Carter
ecv-))
CITY OF HUTCHINSON, I I I HASSAN ST SE, HUTCHINSON MN 55350 320 - 234 -4209
BID TABULATION - CITY OF HUTCHINSON LETTING NO.5 /PROJECT NO. 11-06 - PLAZA 15
BID OPENING: 06/29/2011 AT 9:00 AM ENGINEER'S ESTIMATE $575,398.03 COMPLETION DATE: 10/28/2011
wZ
G
v
ITEM DESCRIPTION
Z
i=
Z
ENGINEER'S ESTIMATE
Duininck Inc
408 6th St
P O Box 208
Prinsburg MN 56281 -0208
Phone: 320 -978 -6011
Fax: 320 -978 -4978
esbrnatorQduininck.com
Wm Mueller & Sons Inc
831 Park Avenue
P.O. Box 247
Hamburg, MN 55339
Phone: 952-467-2720
Fax: 962 - 467-3894
coryh@wmmueller.com
Knife River Corporation
4787 Shadow Wood Or
Sauk Rapids MN 56379
Phone: 320 - 258 -2943
Fax: 320-268-2940
oan, rter kniferiver.com
1 Po Ca3
EST. PRICE
EST. TOTAL
BID PRICE
I BID TOTAL
BID PRICE
I BID TOTAL
BID PRICE
BID TOTAL
$575,398.03
$496,414.72
$529,122.35
$541,366.04
1
2104
REMOVE SANITARY SEWER MANHOLE
EA
1
$250.00
$250.00
$250.00
$250.00
$250..00
$25000
$250,00
$250.00
2
2104
REMOVE SANITARY SEWER
LF
30
$8.00
$240.00
$6.00
$180.00
$6.00
$180.00
$6.00
$180.00
3
2104
REMOVE SANITARY SEWER CLEANOUT
EA
1
$50.00
$50.00
$40.00
$40.00
$40.00
$40.00
$40.00
$40.00
4
2104
REMOVE MANHOLE CASTING
EA
1
$50.00
$50.00
$20.00
$20.00
$20.00
$20.00
$20.00
$20.00
5
2503
6" PVC SANITARY SEWER PIPE SDR 35
LF
30
$23.00
$690.00
$45.60
$11368.00
$45.60
$1,368.00
$45.60
$1,368.00
6
2503
CONNECT TO EXISTING SANITARY SEWER
EA
1 2
$250.00
$500.001
$260.50
$521.00
$260.50
$521.00
$260.30
$520.60
7
2506
MANHOLE DESIGN 4007, 8' DEEP
EA
1
$2,200.00
$2,200.00
$1,481.50
$1,481.50
$1,481.50
$1,481.50
$1,481.50
$1,481.50
8
2506
CASTING ASSEMBLY NEENAH R -1733 (SANITARY)
EA
1
$525.00
$525.00
$596.00
$596.00
$596.00
$596.00
$596.00
$596.00
:.
a-
9
2504
INSULATE EXISTING WATERMAIN
LF
185
$22.00
$4,070.00
$19.50
$3,607.50
$1950
$3,607.50
$19.150
$3,607.50
10
2504
2" POLYSTYRENE INSULATION
SY
329
$11.85
$3,898.65
$14,50
$4,770.50
$14.50
$4,770.50
$14.50
$4,770.50
11
2504
CUT -IN 6" GATE VALVE
EA
1
$1,850.00
$1,850.001
$1,400.00
$1,400.00
$1,400.00
$1,400.00
$1,400.00
$1,400.00
12
2504
2" CURB STOP
EA
1
$395.00
$395.001
$ 448,00
$ 448.00
$448.00
$448.00
$448.00
$448.00
13
2504
7' COPPER SERVICE PIPE
LF
10
$35.00
$350.00
$61.55
$615.50
$61.55
$615.50
$61.55
$615.50
P14
4-
2104
REMOVE STORM SEWER STRUCTURE
$60.00
$300.00
EA
5
$250.00
$1,250.00
$60.00
$300.00
$60.00
$300.00
15
2104
ABANDON 17' STORM SEWER PIPE
LF
175
$6.50
$1,137.50
$875
$1,531.25
$8,75
$1,531.25
$8.75
$1,531.25
16
2104
REMOVE STORM SEWER PIPE
LF
285
$11-001
$3,135.00
$5.80
$11653.00
$5.80
$1,653.00
$5.80
$1,653.00
17
2502
4" PE PERF PIPE WITH SOCK
LF
1 992
$125
$3,224.00
$2.75
$2,728.00
$2.75
$2,728.00
$2.75
$2,728.00
18
2503
8" PVC PIPE SEWER SDR 35
LF
1 914
$16.50
$15,081.00
$20.15
$18,417.10
$20.15
$18,417.10
$20.15
$18,417.10
19
2503
12" PVC PIPE SEWER SDR 35
LF
1 627
$21.50
$13,480.50
$24.30
$15,236.10
$24.30
$15,236.10
$24.30
$15,236.10
20
2503
15" PVC PIPE SEWER SDR 35
LF
429
$23.00
$9,867.00
$28.65
$12,376.65
$28.85
$12,376.65
$28.85
$12,376.65
21
2503
15"X 8" PVC TEE
EA
3
$445.00
$1,335.00
$237.00
$711.00
$237.00
$711.00
$237.00
$711.00
22
2503
12" X 8" PVC TEE
EA
9
$365.00
$3,285.00
$171.00
$1,539.00
$171.00
$1,539.00
$171.00
$1,539.00
23
2503
17' X 8" PVC REDUCER
EA
4
$325.00
$1,300.00
$166.00
$664.00
$166.00
$664.00
$166.00
$664.00
24
2503
8 "X8" PVC WYE
EA
3
$235.00
$705.00
$82.00
$246.00
$82.00
$246.00
$82.00
$246.00
25
2503
8" 45" PVC BEND
EA
38
$85.00
$3,230.00
$31.25
$1,187.50
$31.25
$1,187.50
$31.25
$1,187.50
26
2503
CONNECT TO EXISTING STORM SEWER STRUCTURE
EA
1
$300.00
$300.00
$250.00
$250.00
$250.00
$250.00
$250.00
$250.00
27
2503
CONNECT TO EXISTING STORM SEWER
EA
1
$225-001
$225.00
$210.00
$210.00
$210.00
$210.00
$210.00
$210.00
28
2503
CONNECT TO EXISTING ROOF DRAIN LINE
EA
1
$85ml
$85.00
$68.00
$68.00
$68.00
$68.00
$68.00
$68.00
29
2506
CATCH BASIN DESIGN A
LF
24
$285.001
$6,840.00
$265.00
$6,360.00
$265.00
$6,360.00
$265.00
$6,360.00
30
2506
MANHOLE DESIGN 48 -4020
EA
4
$2,100.00
$6,400.00
$1,219.50
$4,878.00
$1,219.50
$4,878.00
$1,219.50
$4,878.00
31
2506
MANHOLE DESIGN 664020
EA
1
$2,800.00
$2,800.00
$2,654.50
$2,654.50
$2,654.50
$2,654.50
$2,654.50
$2,654.50
32
2506
NYLOPLAST 12" DROP -IN GRATE
EA
4
$275.00
$1,100.00
$97.00
$388.00
$97.00
$388.00
$97.00
$388.00
33
2506
CASTING ASSEMBLY NEENAH R -3067 V
EA
10
$525.00
$5,250.00
$606.00
$6,060.00
$606.00
$6,060.00
$606.00
$6,060.00
34
2506
CASTING ASSEMBLY NEENAH R -2573 TYPE C GRATE
EA
2
$495.0()
$990.00
$496.00
$99200
$496.00
$992.00
$496.00
$992.00
Pagel of 3'""'
CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320 - 234 -4209
BID TABULATION - CITY OF HUTCHINSON LETTING NO. 6/PROJECT NO. 11 -06 - PLAZA 15
BID OPENING: 06/2912011 AT 9:00 AM ENGINEER'S ESTIMATE $575,398.03 COMPLETION DATE: 10/28/2011
o
2
M
IL
N
ITEM DESCRIPTION
f
<
ENGINEER'S ESTIMATE
Duininck Inc
408 6th St
P O Box 208
PHnsburg MN 56281 -0208
Phone: 320 -978 -6011
Fax: 320 -978 -4978
estimator@duininck.com
Wm Mueller & Sons Inc
831 Park Avenue
P.O. Box 247
Hamburg, MN 55339
Phone: 952.467 -2720
Fax: 962. 4673894
ooryh@wmmueller.com
Knife River Corporation
4787 Shadow Wood Or
Sauk Rapids MN 56379
Phone: 320 - 258 -2943
Fax: 320-258-2940
joan.porter@knifedver.com
EST. PRICE I
EST. TOTAL
BID PRICE BID TOTAL
BID PRICE I
BID TOTAL
BID PLACE I
BID TOTAL
$575,398.03
$496,414.72
$529,122.35
$541,366.04
2101
CLEARING AND GRUBBING
EA
6
$300.00 $1,800.00
$100.00
$600.00
$150.00 $900.00
$50.00 $300.00
2104
REMOVE LOADING DOCK
LS
1
$40,000.00
$40,000.00
$6,200.00
$6,200.00
$5,260.00
$5,260.00
$3,500.00
$3,500.00
r4l
2104
REMOVE CURB & GUTTER
LF
355
$4.00
$1,420.00
$3.00
$1,065.00
$4.50
$1,597.50
$3.00
$1,065.00
2104
REMOVE CONCRETE MEDIAN
SF
321
$6.50
$2,086.50
$1.50
$481.50
$3.20
$1,027.20
$1.35
$433.35
2104
REMOVE CONCRETE SIDEWALK
SF
1059
$1.75
$1,853.25
$0.60
$635.40
$1.00
$1,059.00
$1.00
$1,059.00
2104
REMOVE CONCRETE CROSS GUTTER
SY
14
$15.00
$210.00
$15.00
$210.00
$23.00
$322.00
$12.00
$168.00
2104
REMOVE CONCRE TE PAVEMENT
SY
380
$8.00
$3,040.00
$15.50
$5,890.00
$8.25
$3,135.00
$12.00
$4,560.00
42
2104
REMOVE CONCRETE DRIVEWAY PAVEMENT
SY
64
$6.501
$416.00
$13.50
$864.00
$7.50
$480.00
$9.00
$576.00
43
2104
REMOVE CONCRETE STEPS
LS
1
$250.00
$250.00
$500.00
$500.00
$250.00
$250.00
$500.00
$500.00
44
2104
REMOVE CONCRETE FOOTING
LS
1
$350.00
$350.00
$300.00
$30000
$250.00
$250.00
$150.00
$150.00
45
2104
REMOVE BITUMINOUS SURFACING
SY
8739
$3.50
$30,586.50
$2.00
$17,47800
$2.60
$22,721.40
$3.00
$26,217.00
46
2104
SAWING CONCRETE PAVEMENT (FULL DEPTH)
LF
280
$8.00
$2,240.00
$6.05
$1,694.00
$9.00
$2,520.00
$6.00
$1,680.00
47
2104
SAWING BITUMINOUS PAVEMENT (FULL DEPTH)
LF
195
$3.00
$585.00
$4.10
$799.50
$3.00
$585.00
$3.00
$585.00
48
2104
REMOVE GUARDPOSTS
EA
8
$75.00
$600.00
$100.00
$800.00
$50.00
$400.00
$75.00
$600.00
49
2104
REMOVE GUARDRAIL AND POSTS
LS
1
$4,550.00
$4,550.00
$1,200.00
$1,200.00
$1,100.00
$1,100.00
$600.00
$600.00
50
2104
REMOVE SIGN
EA
24
$85.00
$2,040.00
$25.00
$600.00
$25.00
$600.00
$65.00
$1,560.00
51
2105
COMMON EXCAVATION (EV) (P)
CY
3880
$11.00
$42,680.00
$8.50
$32,980.00
$14.35
$55,678.00
$12.00
$46,560.00
52
2105
SUBGRADE CORRECTION (EV) (CLASS 5 AGGREGATE BASE)
CY
560
$19.50
$10,920.00
$28.00
$15,680.00
$27.40
$15,344.00
$17.00
$9,520.00
53
2105
TOPSOIL BORROW (LV)
CY
195
$15.00
$2,925.00
$32.00
$6,240.00
$24.00
$4,680.00
$17.00
$3,315.00
54
2105
TOPSOIL BORROW PREMIUM (LV)
CY
70
$26.00
$1,820.00
$41.00
$2,870.00
$63.00
$4,410.00
$19.00
$1,330.00
55
2112
SUBGRADE / BASE PREPARATION
SY
7844
$1.25
$9,805.00
$1.55
$12,158.20
$2.00
$15,688.00
$2.00
$15,688.00
56
2211
AGGREGATE BASE CLASS 5 (CV) (P)
CY
2904
$18.00
$52,272.00
$21.15
$61,419.60
$22.00
$63,888.00
$27.25
$79,134.00
57
2357
BITUMINOUS MATERIAL FOR TACK COAT
GA
449
$3.25
$1,459.25
$3.50
$1,571.50
$2.90
$1,302.10
$2.45
$1,100.05
58
2360
TYPE SPNWB230B NON - WEARING COURSE MD(TURE 1 1/2"
SY
4433
$8.25
$36,572.25
$6.75
$29,922.75
$6.10
$27,041.30
$7.50
$33,247.50
59
2360
TYPE SPNWB230B NON - WEARING COURSE MIXTURE 21/2"
SY
3019
$13.75
$41,511.25
$11.20
$33,812.80
$10.10
$30,491.90
$12.50
$37,737.50
60
2360
TYPE SPWEA240B WEARING COURSE MIXTURE 1 1/2"
SY
7452
$9.35
$69,676.20
$7.50
$55,890.00
$6.70
$49,928.40
$7.45
$55,517.40
61
2504
ADJUST GATE VALVE
EA
1
$265.00
$265.00
$380.00
$380.00
$250.00
$250.00
$300.00
$300.00
62
2511
GEOTEXTILE FABRIC TYPE 5
SY
3366
$1.85
$6,227.10
$1.40
$4,712.40
$1.80
$6,058.80
$1.50
$5,049.00
63
2521
4" CONCRETE SIDEWALKS, MEDIANS
SF
7314
$185
$28,158.90
$3.43
$25,087.02
$3.60
$26,330.40
$3.10
$22,67140
64
2521
6" CONCRETE SIDEWALK
SF
825
$535
$4,743.75
$4.03
$3,324.75
$4.35
$3,588.751
$3.60
$2,970.00
65
2531
TRUNCATED DOMES
SF
64
$38.50
$2,464.00
$21Z501
$2,080.00
$32.50
$2,080.00
$32.50
$2,080.00
66
2531
CONCRETE STEP
LS
1
$925.00
$925.00
$610.00
$610.00
$610.00
$610.00
$610.00
$610.00
67
2531
8" CONCRETE DRIVEWAY PAVEMENT
SY
167
$48.00
$8,016.00
$42.00
$7,014.00
$45.00
$7,515.00
$38.00
$6,346.00
68
2531
CONCRETE APPROACH NOSE DES 7113
EA
1
$450.00
$450.00
$265.00
$265.00
$265.00
$265.00
$265.00
$265.00
69
2531
CONCRETE CURB & GUTTER DESIGN 8618
LF
414
$13.85
$5,733.90
$16.15
$6,686.10
$17.11
$7,083.54
$16.11
$6,669.54
70
2531
CONCRETE CURB & GUTTER DESIGN B612
LF
2036
$9.80
$19,952.80
$12.90
$26,264.40
$13.90
$28,300.40
$12.901
$26,264.40
71
2531
CONCRETE CROSS GUTTER
SY
8.5
$52.00
$44Z00I
$38.00
$323.00
$58.00
$493.00
$38.00
$323.00
72
2531
CONCRETE FOOTING
LS
1
$1,300.00
$1,300.00
$1,800.00
$1,800.00
$1,800.00
$1,800.00
$1,800.00
$1,800.00
73
2545
LIGHTING - STANDARD POLE
LS
1
$3,250.00
$3,250.00
$3,680.00
$3,680.00
$4,680.00
$4,680.00
$3,680.00
$3,680.00
74
2563
TRAFFIC CONTROL
LS
1
$5,100.00
$5,100.00
$3,000.00
$3,000.00
$6,000.00
$6,000.00
$10,000.00
$10,000.00
75
2564 SIGN PANELS -TYPE C
2564 3EINSTALL SIGN
SF
65.75
$37.50
$2,465.63
$20.00
$1,315.00
$50.00
$3,287.50
$50.00
$3,287.50
76
EA
20
15.00
$2,700.00
$125.00
$2,500.00
$125.001
$2,500.00
00
$2,500.00
Paget of 3
CITY OF HUTCHINSON, I I I HASSAN ST SE, HUTCHINSON MN 55350 320- 234 -4209
BID TABULATION - CITY OF HUTCHINSON LETTING NO. S/PROJECT NO. 11-06 - PLAZA 15
BID OPENING: 06129/2011 AT 9:00 AM ENGINEER'S ESTIMATE $575,398.03 COMPLETION DATE: 10/28/2011
Duininck Inc
Wm Mueller 8 Sons Inc
Knife River Corporation
408 8th St
831 Park Avenue
4787 Shadow Wood Dr
P O Box 208
P.O. Box 247
Sauk Rapids MN 58379
Z
ENGINEER'S ESTIMATE
Prinsburg MN 56281 -0208
Hamburg, MN 55339
Phone: 320- 258 -2943
Iv
ITEM DESCRIPTION
z
z
Phone: 320 - 978 -6011
Phone: 952 -467 -2720
Fax: 320-268-29Q
w
IL
tp
<
Fax:320- 9784978
Fax: 962 -467 -3894
joan.porter@kniferiver.COm
C
D
es5matorQduininck.com
coryh@wmmueller.com
EST. PRICE
I EST. TOTAL
BID PRICE
I &D TOTAL
BIO PRICE
BID TOTAL
BID PRICE
I BID TOTAL
$575,398.03
$496,414.72
$529,122.35
$541,366.04
77
2571
SPIREA, ANTHONY WATERER #5 CONT.
EA
11
$53.85
$592.35
$37.50
$412.50
$33.001
$363.00
$35.00
$385.00
78
2571
DOGWOOD, ARCTIC SUN #5 CONT.
EA
9
1 $45.75
$411.75
$37.50
$337.50
$33.00
$297.00
$35.00
$315.00
79
2571
JUNIPER, BROADMOOR #5 CONT.
EA
15
1 $61.05
$915.75
$37.50
$562.50
$33.00
$495.00
$35.00
$525.00
80
2571
CRABAPPLE, PRAIRIEFIRE #10 CONT.
EA
1
$225.00
$225.00
$105.00
$105.00
$92.50
$92.50
$125.00
$125.00
81
2573
INLET PROTECTION
EA
12
$175.00
$2,100.00
$150.00
$1,800.00
$165.00
$1,980.00
$175.00
$2,100.00
82
2575
SODDING TYPE LAWN
SY
1245
$5.50
$6,847.50
$3.50
$4,357.50
$4.50
$5,602.50
$6.00
$7,470.00
83
2582
4" SOLID LINE WHITE -EPDXY
LF
3305
$1.45
$4,792.25
$1.84
$6,081.20
$1.84
$6,081.20
$1.84
$6,081.20
84
2582
PAVEMENT MESSAGE (THRU ARROW) WHITE -EPDXY
EA
5
$165.00
$825.00
$155.00
$775.00
$155.00
$775.00
$155.00
$775.00
85
2582
PAVEMENT MESSAGE (LEFT ARROW) WHITE -EPDXY
EA
3
$165.00
$495.00
$155.00
$465.00
$155.00
$465.00
$155.00
$465.00
86
2582
PAVEMENT MESSAGE (RIGHT ARROW) WHITE -EPDXY
EA
1 3
$165.00
$495.00
$155.00
$465.00
$155.00
$465.00
$155.00
$465.00
87
2582
PAVEMENT MESSAGE ( THRU -RIGHT ARROW) WHITE -EPDXY
EA
1 1
$200.00
$200.00
$310.00
$310.00
$310.00
$310.00
$310.00
$310.00
88
2582
PAVEMENT MESSAGE (THRU -LEFT ARROW) WHITE -EPDXY
EA
1
$200.00
$200.00
$310.00
$310.00
$310.00
$310.00
$310.00
$310.00
89
2582
PAVEMENT MESSAGE (HANDICAPPED SYMBOL) WHITE -EPDXY
EA
4
$150.001
$600.00
$125.00
$500.00
$125.00
$500.00
$12500
$500.00
90
2582
PAVEMENT MESSAGE (TRUCK UNLOADING ZONE) WHITE -EPDXY
EA
2
$465.00
$930.00
$840.00
$1,680.00
$840.00
$1,680.00
$840.00
$1,680.00
91
2582
ZEBRA CROSSWALK WHITE -EPDXY
SF
450
$5.25
$2,362.50
$6.47
$2,911.50
$6.47
$2,911.50
$6.47
$2,911.50
92
3362
PIPE RAILING
LS
1
$675.00
$675.00
$600.00
$600.00
$600.00
$600.00
$600.00
$600.00
93
3882
WOOD MULCH -GOLD
CY
12
$65.00
$780.00
$7.50
$90.00
$78.78
$945.36
$90.00
$1,080.00
•"
T
$575,398.03
$496,414.72
$529!,l 22.35
$541,366.04
TOTAL LETTING NO.S/PROJECT NO. 11 -06
PyU of
0
•
•
N
July 26, 2011
City of Hutchinson
Public Works Department
Operations & Maintenance
1400 Adams St SE
Hutchinsun, MN 55350
Phone(320)234 -4219 Fax(320)234 -6971
To: Honorable Mayor and City Council members
From: John Olson, Public Works Manager
Subject: 2011 Airport Improvement Project — Runway /Taxiway Crack Repair Bid Results
July 20, 2011 one bid was received for the Runway /Taxiway Crack Repair project. The bid was
from Fahmer Asphalt, who has done projects at the Airport in the past. TKDA engineers and the
Airport Commission have provided their recommendation to proceed with the project.
This project will be funded with 95% federal funding, with a 5% match by the City from the
Airport Construction Fund. FAA staff has indicated that the grant should be completed on time
to meet the project schedule. Mn/DOT is back to work, so there is time to process the grant and
payments as indicated on the schedule.
The project costs are expected to be:
Enar. est.
June-est.
Sid runt
Engineering costs:
$ 34,000
S 34,000
$ ,3000
Construction costs:
55,500
86.00
1; HOD
Total project costs:
$ 89,500
$120,000
S };A93
FAA grant (95 %):
S 85,025
$114,000
$rl;kg,7
City match
4,475
6,000
Total project funding:
$ 89,500
$120,000
S1 930
There are adequate funds in the City's Airport Construction Fund to meet the City's match
requirement of $5,747,
Use of spray injection patching is a common practice on City streets, parking lots and has even
been used on freeways. This construction method has not historically been used on airports in
Minnesota.
Last fall the City conducted an experimental use of this method on the runway and selected areas
of the taxiway. The results of the work led us to patch the apron and entrance road areas using
spray injection patching earlier this year. This project will result in the entire airport having been
repaired using this method, with good results.
/0(Z)
•
•
TKDA
444 Cedar Sireel, Suite 1500
The right time. The rift p oo, The rift mmpnp
Saint Pei, MN 55101
(651) 2924400
(551) 2920083 Fax
wewAkda.onm
July 21, 2011
Mr. John Olson
Public Works Manager
Hutchinson Area Transportation Facility
1400 Adams Street SE
Iutchinson, Minnesota 55350
Re: Hutchinson Municipal Airport
2011 Transverse Crack Repair
TKDA Project No. 14902
Recommendation of Contract Award
Dear Mr. Olson:
Bids on the above referenced project were received and opened at the Hutchinson City Center at 10:00
AM on July 20, 2011. One bid was received as follows.
Fahrner Asphalt Sealers $80,930.00
The Engineer's Estimate for this construction was $55,500.00.
We have reviewed the bid and found no improprieties in it. The Bid is 45.8% above the Engineer's
Estimate. Copies of the Bid Tabulation are enclosed for your review.
TKDA has worked with Fahrner Asphalt Sealers on previous construction projects and found their work
to be satisfactory. We recommend award of the construction contract to Fahrner Asphalt Sealers, the
lowest responsible bidder, in the amount of $80,930.00. The resolution for award should be subject to
state and federal concurrence and availability of funding.
Please contact us at your convenience with any related questions or comments.
Sincerely, /
�j
L le W. Kra[zk , P.E.
Senior Projec ngineer
LWK:lmw
Enclosure
cc: Don Berre - MnDOT, w /encl.
Andy Peek - FAA, w /encl.
An Employee Owned Company Promoting Atflmulhe Action and Eg1ul OppodonNy
/o (/Z)
• • •
BIDS OPENED: JULY 20, 2011
TABULATION BY: JNP
ITEM
NO DESCRIPTION
TABULATION OF BIDS
2011 TRANSVERSE CRACK REPAIR
HUTCHINSON MUNICIPAL AIRPORT
CITY LETTING NO. 81PROJECT NO. 11 -11
FAA Al NO. 03 -27- 0042- 11 -11 /SP NO.43048
TKDA PROJECT NO. 14802
ENGINEER'S FAHRNER ASPHALT
ESTIMATE SEALERS LLC
QUANTITY UNIT PRICE EXTENSION UNITPRICF P% NSION IINITPRICF FzTFN.CInN IINITPwICC FYTCNSInN
40-1
MOMUZATION
1 LS
5,000.00
5,000.00
5,000,00
5,000 DO
2.241
TRAFFIC PROVISIONS
1 LS
5,000AO
5,000.00
7,500.00
7,500.00
65 &2A
MINERAL AGGREGATE
BO TN
500.00
36,000.00
46.00
2,860.00
55&2B
ASPHALT EMULSION
1,000 GA
$.00
6,500.00
34,50
65,550.DO
TOTAL :56,500.00 $60,930.00 $0.00 $0.00
6 DENOTES ERROR ON THIS LINE ON EXECUTED BID PROPOSAL.
^� Page 1 of 1
C
City of Hutchinson
Public Works Department
Operations & Maintenance
1400 Adams St SE
Hutchinson, MN 55350
Phone(320)234 -4219 Fax(320)234 -6971
July 20, 2011
To: Honorable Mayor and City Council members
From: John Olson, Public Works Manager
CC: Kent Exner, DPW /City Engineer
Subject: 2011 Airport Improvement Project — Runway/Taxiway Crack Repair
Bid Results
On July 20, 2011, the City received one bid for Letting No. 8, Project 11 -11, Runway/Taxiway
Crack Repair project. The bid was from Fahrner Asphalt, who has done projects at the Airport in
the past.
Staff will provide recommendations from the Airport Commission and TKDA engineers at the
Council meeting.
This project is subject to availability of federal funding. TKDA engineers have been in contact
with FAA officials and reported that steps to process the grant should be completed within the
timeframe indicated on the project schedule. Mn/DOT Aeronautics should be back to work in
plenty of time to process the grant documents and payments.
This project is considered a maintenance project and is eligible under the Federal Aviation
Administration's (FAA) Airport Improvement Program (AIP). FAA's AIP provides 95% of the
funding, with a 5% match by the City.
The project costs are expected to be:
Engineering costs:
Construction costs:
Total project costs:
FAA grant (95 %):
City match (Airport Construction Fund")
Total project funding:
Jun est. Actual
$ 34,000 $ 34,000
86,000 80,930
$120,000 $114,930
$114,000
$109,183
$ 6.000
$ 5.747
$120,000
$114,930
i6(G)
RESOLUTION NO. 13804
RESOLUTION ACCEPTING BID AND AWARDING CONTRACT
LETTING NO.81PROJECT NO. 11 -11
2011 TRANSVERSE CRACK REPAIR - HUTCHINSON MUNICIPAL AIRPORT
FAA AIP No: 03 -27 -0042 -11 -11 State Project No.: 4304 -28
Whereas, pursuant to an advertisement for bids for the furnishing of all laborand material forthe improvement of:
2011 Transverse Crack Repair at Hutchinson Municipal Airport; and
bids were received, opened and tabulated according to law, and the following bids were received complying with
the advertisement:
Bidder Amount Bid
Fahrner Asphalt Sealers LLC $80,930.00
and whereas, it appears that Fahrner Asphalt Sealers LLC of Eau Claire WI is the lowest responsible bidder.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. The mayor and city administrator are hereby authorized and directed to enter into a contract with
Fahrner Asphalt Sealers LLC of Eau Claire WI in the amount of $80,930.00 in the name of the City of
Hutchinson, for the improvement contained herein, according to the plans and specifications therefor
approved by the City Council and on file in the office of the City Engineer.
2. Said approval is contingent upon the City receiving Federal Funding.
3. The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits made
with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be
retained until a contract has been signed, and the deposit of the successful bidder shall be retained until
satisfactory completion of the contract.
Adopted by the Hutchinson City Council this 26th day of July 2011.
Mayor: Steven W Cook
City Administrator: Jeremy J Carter
16 ( c)
«:s CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320 -234 -4209
BID TABULATION
LETTING NO. 8 /PROJECT NO. 11 -11
2011 TRANSVERSE CRACK REPAIR - HUTCHINSON MUNICIPAL AIRPORT
FAA AIP NO. 3-27-0042-11 -11 STATE PROJECT NO. 4304-28 TKDA PROJECT NO. 14902
RID OPENING: Wednesday, 07/201'2011 AT 10:00 AM
COMPLETION DATE: 09/20/2011 ENGINEER'S ESTIMATE: $55,500.00
Fahmer Asphalt Sealers LLC
Greg Toiander
P O Box 869
Eau Claire WI 54702
NA
NA
Phone: 7154746070
Fax: 716.8746717
Email: gtolander@fahmerasphah-com
_
BID PRICE BID TOTAL
BID PRICE BID TOTAL
BID PRICE I BID TOTAL
$80,930.00
$0.00
$0.00
ul I
ITEM DESCRIPTION
UNIT
C
1
40 -1
Mobilization
LS
1
$5,00000
$5.000.00
$0 00
$0 -00
2
224 -1
Traffic Provisions
LS
i
$',500.00
$7.500.00
$0.00
-- $0.00
-----$0 0
3
856 -2A
Mineral Aggregate
ION
60
$48.00
$2,880.00
$0.00
$0 00
4
85B -2B
AS hail Emulsion
GAL
1500
$34.50
$65 550.00
$0.00
$0.00
TOTAL LETTING NO. 81PROJECT NO. 11 -11
I $80,930.00
$0.00
$0.00
Paget of 1
C
V1 F. N1 U) 12 ri N 1) ! 1 IV[
TO: Mayor & City Council
FROM: Kent Exner, DPW /City Engineer
RE: Consideration of Renewable Energy Suitability Review Agreement with Westwood
Professional Services
DATE: July 26, 2011
As requested, City staff solicited proposals from four organizations to address a potential renewable energy
suitability review with respect to specific City sites and applications. Three proposals were submitted that were
reviewed by the Resource Allocation Committee on Thursday, July 14'", with the group recommending that
Westwood Professional Services be approached to formalize a scope of work and associated fee amount.
At this point, City staff has received the attached Westwood professional services agreement. The document appears
to be responsive to the City's original request and subsequent discussions.
We recommend that the attached Renewable Energy Suitability Review Agreement be approved.
cc: Jeremy Carter, City Administrator
to (j)
July 20, 2011
Mr. John Paulson
Environmental Specialist
City of Hutchinson
1 I I Hassan Street SE
Hutchinson, MN 55350
7699 Anagram Drive
Eder Praide, MN 55344
PHONE 952. 937 -5150
FAX 952.937 -5822
TOLL FREE 888.937 -5150
Re: Scope of Work and Statement of Qualifications: Preliminary Wind
and Solar Analysis for the City of Hutchinson
Dear John:
Westwood Professional Services (Westwood) is pleased to submit this scope of work and
statement of qualifications for a Preliminary Wind and Solar Analysis for the City of
Hutchinson.
With the experience of over 200 wind and solar projects, the City of Hutchinson will find
Westwood's diverse group of services for the energy development process essential as you
execute this project. Our experience includes landfill PV design, full scale distributed wind
feasibility studies and utility interconnection design and management for numerous projects
around the country.
Understanding that the City of Hutchinson is in the initial process of analyzing opportunities
for renewable energy potential, we are able to build from our range of renewable energy
projects to identify the most cost effective solutions that build local energy independence,
including both community and utility scale options. The Preliminary Wind and Solar
Analysis will provide the City with the tools to move forward with subsequent wind and
solar development phases including detailed site analysis and environmental permitting,
equipment selection, project financing review and owner's representative services.
Please let us know if you have questions on the scope of work or our qualifications.
Sincerely,
Nathan Franzen
Director, Solar Energy
WESTWOOD PROFESSIONAL SERVICES
Land MW EnWer DEVELOPMENT CONSULTANTS EI M t M M M M M M M E M
July 20, 2011
Pap 2
RENEWABLE ENERGY APPROACH
Westwood combines land and energy professional services together with a responsibility for the
environment to create solutions tailored to client's needs. Westwood's range of renewable
energy -based services includes providing engineering and surveying services for utility-scale
wind and solar development to more localized distributed energy solutions. Distributed Energy
is the creation of energy at or near the location of where is it being used. More and more cities
and communities are tapping into renewable energy to support local sustainability initiatives.
One of Westwood's most notable distributed energy projects was designing and managing the
development of the 600 kW solar array on top of the Minneapolis Convention Center. It is the
largest solar PV array in the upper Midwest and generated approximately 30 green jobs for the
installation, design and development.
Understanding that the City of Hutchinson is in the initial process of analyzing opportunities for
renewable energy potential, we propose beginning with a Preliminary Wind and Solar Analysis
that will analyze critical preliminary issues in determining advantages and disadvantages of solar
and wind development at and near the City of Hutchinson Wastewater Treatment Facility. The
following summary for the Preliminary Wind and Solar Analysis provides a scope of services
and deliverables to give the City of Hutchinson the knowledge it needs to move forward with
renewable energy development within the City. Following the scope of services we also include
the project budget and the agreement to proceed with the proposed Preliminary Analysis.
Proposal for Energy Project Management Services: City of Hutchinson 10 (J)
July 30, MSS
Pap 3
SCOPE OF SERVICES: PRELIMINARY WIND AND SOLAR ANALYSIS
A. Renewable Resource Evaluation
WIND - Westwood will visit each proposed wind turbine site and gather information
about the specific microclimate, assessing any nearby features that may affect wind
energy production. Using historical climate data combined with on -site information
Westwood will provide a preliminary analysis utilizing best available historical data for
each site's wind resource, including wind speed and direction averages at various turbine
hub heights.
DELIVERABLE: Westwood will provide available wind energy (AWE) reports
including: average wind speed and direction analysis, and discussion of turbine options.
SOLAR - Westwood will visit each proposed solar site and gather information about the
solar resource, including a review of any potential shading issues. Westwood will also
meet with personnel at the city landfill to determine what issues may exist with locating a
solar PV plant at the site.
DELIVERABLE: Westwood will provide a solar resource and shading report.
B. Siting and Setback Review
Geographic information systems (GIS) will be utilized to create a siting and setback
review. This will include aerial photography base, publicly available resource data,
setbacks, physical infrastructure and access points, communications infrastructure, and
known environmental features. The intent of the review is to begin to reveal
encumbrances and physical constraints to project development, as well as highlight areas
best suited for further evaluation.
DELIVERABLE: Map and narrative highlighting siting and setback constraints and
opportunities for wind and solar development based on aerial photography base, publicly
available resource data, setbacks, physical infrastructure and access points,
communications infrastructure, and known environmental features.
C. Electric Interconnection
Westwood will inquire about the electrical utility interconnection requirements. Based
on existing facilities, it will be important to understand the feasibility of connecting the
system and to understand the utilities expectation and interest in allowing it. Both behind
the meter and grid direct options will be discussed, but the focus for the Preliminary
Analysis is on behind the meter options.
DELIVERABLE: Preliminary report on interconnection options and requirements.
Proposal for Energy ProJect Management Servkea: City of Hutchinson ( O ( 1)
July 20, 7011
Page 4
D. Preliminary Energy Generation Estimates
Westwood will provide an analysis of each respective site's renewable resource
generating capacity. Westwood will model a conceptual system with a Nameplate
Capacity sized to not exceed the lowest minimum load at the project site.
DELIVERABLE: Westwood will prepare an Excel database with average yearly data
and hourly resource frequency bins, capacity factors and peak production parameters for
both the wind and solar resource.
E. Opinion of Probable System Costs
Using conceptual equipment selection and design, Westwood will provide a preliminary
analysis of project costs, including equipment procurement, design and engineering,
construction, interconnection, and support costs. The opinion of probable costs will be
understood to have an intended t209/o accuracy and will be provided for comparative
purposes.
DELIVERABLE: Westwood will prepare a report providing conceptual cost estimates of
both a wind and solar system.
F. Life Cycle Costs
Westwood will prepare a simple payback analysis that incorporates typical energy output,
operations and maintenance costs, insurance and projected system revenues/cost savings.
The analysis will be prepared assuming the system is a City owned asset.
DELIVERABLE: Provide an initial review of the system's payback.
G. Preliminary Wind and Solar Analysis Report
Westwood will prepare a report summarizing the findings of the analysis and research,
including recommendations regarding wind and solar resources, as well as suggested next
steps based on the recommendations.
DELIVERABLE: The final report; synthesizing the wind and solar resource evaluations,
siting, costs and energy generation estimates as well as reviewing the electrical
interconnection.
ADDITIONAL SERVICES
Present Findings to City Staff and Council
Westwood is available to present the report and its findings to the City Council and other
interested parties. Such meetings are, however, outside the scope of the Project Budget
and would be billed hourly.
Proposal for Energy Project Management SaMoes: City of Hutchinson
July 20, 2011
Page 5
TASK AND FEE SUMMARY
Westwood will perform the services for the Preliminary Wind and Solar Analysis at hourly rates,
with a not to exceed amount of $13,000. These fees do not include presenting the final report to
the City, which is available as an additional service on an hourly basis.
Westwood's hourly rates include equipment, mileage, and supplies. Additional work will be
billed on an hourly basis according to the fee schedule in force during the time the work is
performed. A current fee schedule is attached.
Proposal for Energy Project Management Services: City of Hutchinson 16 j J \
General Conditions of Agreement Westwood Professional Services, Inc.
This document, together with the attached Scope of Work and Fee Proposal for the City of Hutchinson
Preliminary Wind and Solar Analysis Project dated July 20,2011 (the "Project "), is an agreement (the
"Agreement ") between the City of Hutchinson ( "Client ") and Westwood Professional Services, Inc.
( "Westwood ")
1.01 Basic Agreement
Westwood shall provide, or cause to be provided, the services set forth in this Agreement as
described in the accompanying Scope of Work and Fee Proposal (the "Services ").
2.01 Payment Procedures
Preparation of Invoices. Westwood will prepare a monthly invoice in accordance with
Westwood's standard invoicing practices and submit the invoice to Client.
Payment of Invoices. Invoices are due and payable within 30 days of receipt. If Client fails to
make any payment due Westwood for Services and expenses within 30 days after the date of
Westwood's invoice, the amounts due to Westwood will be increased at the rate of 1.25% per
month after the 30th day. In addition, Westwood may, without liability, after giving seven (7)
days written notice to Client, suspend Services under this Agreement until Westwood has been
paid in full all amounts due for Services, expenses, and other related charges. Payments will be
credited first to interest and then to principal. Westwood has the right to employ such persons or
professional service providers on a consultant basis to mitigate its damages.
Payment for Services. Client shall pay Westwood as follows:
A. If the work is agreed to on an hourly basis, an amount equal to the cumulative hours charged
to the Project by each of Westwood's employees multiplied by the hourly rates for each employee
for all services performed on the Project, plus reimbursable expenses and Westwood's
consultant's charges, if any.
B. If work is agreed to on a lump sum basis, invoice amounts shall bean amount equal to the
percent of each task's completion multiplied by the lump sum of the task, plus reimbursable
expenses and Westwood's consultant's charges, if any.
3.01 Additional Services
If authorized by Client in writing, or if required because of changes in the Project, Westwood
may famish services in addition to those set forth in the Scope of Work and Fee Proposal.
Client shall pay Westwood for such additional services an amount equal to the cumulative hours
charged to the Project by each class of the Westwood's employees multiplied by the rates for each
applicable billing class, plus reimbursable expenses and Westwood's consultants' charges, if any.
4.01 Termination
This Agreement may be terminated for cause:
A. By either party upon 30 days written notice in the event of failure by the other party to
perform in accordance with the Agreement's terms through no fault of the terminating party.
Notwithstanding the foregoing, this Agreement will not tenminate as a result of a failure to
perform in accordance with the Agreement if the party receiving a notice of failure to perform
I cj (A)
begins within seven days of receipt of such notice to correct its failure and proceeds diligently to
cure such failure within 30 days of receipt of notice; provided, however, that if and to the extent
such failure cannot be reasonably cured within such 30 day period, and if such party has
diligently attempted to cure the same and thereafter continues diligently to cure the same, then the
cure period provided for herein shall extend up to, but in no case more than, 60 days after the date
of receipt of the notice.
B. By Westwood:
1) Upon seven days written notice if Westwood believes that Westwood is being requested
by Client to furnish or perform services contrary to Westwood's responsibilities as a
licensed professional; or
2) Upon seven (7) days written notice if Westwood's Services for the Project are delayed or
suspended for more than 90 days for reasons beyond Westwood's control.
Westwood shall have no liability to Client as a result of such termination in this paragraph.
The terminating party under paragraphs 4.01.A or 4.01.B, may set the effective date of
termination at a time up to 30 days later than otherwise provided to allow Westwood to
demobilize personnel and equipment from the Project site, to complete tasks providing value
which would otherwise be lost, to prepare notes as to the status of completed and uncompleted
tasks, and to assemble Project materials in orderly files. Westwood shall be compensated for the
time required to complete such tasks.
5.01 Successors, Assigns, and Beneficiaries
Client and Westwood are each hereby bound and the partners, successors, executors,
administrators, and legal representatives of Client and Westwood are hereby bound to the other
party to this Agreement and to the partners, successors, executors, administrators, and legal
representatives (and said assigns) of such other party, in respect of all covenants, agreements, and
obligations of this Agreement.
Neither Client nor Westwood may assign, sublet, or transfer any rights under or interest
(including, but without limitation, moneys that are due or may become due) in this Agreement
without the written consent of the other, except to the extent that any assignment, subletting, or
transfer is mandated or required by law. Unless specifically stated to the contrary in any written
consent to an assignment, no assignment will release or discharge the assignor from any duty or
responsibility under this Agreement.
6.01 General Considerations
A. The standard of care for all professional consulting and related services performed or furnished
by Westwood under this Agreement will be the care and skill ordinarily used by members of
Westwood's profession practicing under similar circumstances at the same time and in the same
locality. Westwood makes no warranties, express or implied, under this Agreement or otherwise,
in connection with Westwood's services. Westwood and its consultants may use or rely upon the
design services of Client and others, including, but not limited to, contractors, manufacturers, and
suppliers.
B. Westwood shall be responsible for the technical accuracy of its services and documents resulting
therefrom, and Client shall not be responsible for discovering deficiencies therein Westwood
shall correct such deficiencies without additional compensation except to the extent such action is
directly attributable to deficiencies in Client- furnished information and survivors.
2
C. Client shall be responsible for, and Westwood may rely upon, the accuracy and completeness of
all requirements, programs, instructions, reports, data, and other information furnished by Client
to Westwood pursuant to this Agreement. Westwood may use such requirements, reports, data,
and information in performing or furnishing services under this Agreement.
D. Westwood neither guarantees the performance of any contractor nor assumes responsibility for
any contractor's failure to furnish and perform any work stemming from the Services.
E. Westwood shall not be responsible for the acts or omissions of any contractor(s), subcontractor or
supplier, or of any of the contractor's agents or employees or any other persons (except
Westwood's own employees) at the site or otherwise famishing or perforating any of the
contractor's work; or for any decision made on interpretations or clarifications of contract
documents given by Client without consultation and advice of Westwood.
F. It is understood and agreed that if Westwood's services under this Agreement do not include
construction phase services, and that such services will be provided by Client, then Client
assumes all responsibility for interpretation of contract documents and for construction
observation or review and waives any claims against the Westwood that may be in any way
connected thereto.
G. All design documents prepared or furnished by Westwood are instruments of professional
service, and Westwood retains an ownership and property interest (including the copyright and
the right of reuse) in such documents, whether or not the Project is completed. If Client uses the
documents on any other project, Client agrees that it shall do so at its sole risk and without
liability or legal exposure to Westwood. Client further agrees that it shall defend, indemnify and
hold harmless Westwood from and against any and all claims, damages, liabilities, losses
and expenses, including reasonable attorneys' fees, arising out of or resulting from such
subsequent use of the documents on another project.
H. This Agreement is to be governed by the laws of the State in which the Project is located.
1. All express indemnifications, or limitations of liability included in this Agreement will survive its
completion or termination for any reason.
J. Any provision or part of the Agreement held to be void or unenforceable under any Laws or
Regulations shall be deemed stricken and all remaining provisions shall continue to be valid and
binding upon Client and Westwood.
K. Nothing contained herein shall be construed to mean that Westwood and Client are engaging in a
Joint Venture or Partnership.
L. Westwood shall maintain insurances during the tern of this Agreement as indicated in the
accompanying Attachment A to this Agreement. Westwood will provide a copy of such
insurance to Client upon request.
M. If either party hereto shall commence any action or proceeding against the other in connection
with the terms, conditions, or obligations under this Agreement, the prevailing party shall be
entitled to recovery of its reasonable attorney's fees and costs incurred herein. Interest on any
outstanding balance shall accrue at the rate of 1.25% per month.
7.01 Hazardous Environmental Conditions
The parties acknowledge this Agreement does not include any services related to a Hazardous
Environmental Condition. Such conditions include, but are not limited to the presence of
asbestos, PCB's, petroleum, hazardous substances or waste, and radioactive materials If
Westwood or any other party encounters a Hazardous Environmental Condition, Westwood may,
at its option and without liability for consequential or any other damages, suspend performance of
Services on the portion of the Project affected thereby until Client: (i) retains appropriate
specialist consultants or contractors to identify and, as appropriate, abate, remediate, or remove
the Hazardous Environmental Condition; and (ii) warrants that the site is in full compliance with
applicable Laws and Regulations.
8.01 Allocation of Risks
A. To the fullest extent permitted by law, Westwood shall indemnify and hold harmless Client,
Client's officers, directors, partners, and employees from and against any and all costs, losses, and
damages (including but not limited to all fees and charges of consultants, architects, attorneys,
and other professionals, and all court or arbitration or other dispute resolution costs) caused solely
by the negligent acts or omissions of Westwood or Westwood's officers, directors, partners,
employees, and Westwood's consultants in the performance and fiunishing of Westwood's
services under this Agreement.
B. To the fullest extent permitted by law, Client shall indemnify and hold harmless Westwood,
Westwood's officers, directors, partners, employees, and Westwood's consultants from and
against any and all costs, losses, and damages (including but not limited to all fees and charges of
consultants, architects, attorneys, and other professionals, and all court or arbitration or other
dispute resolution costs) caused solely by the negligent acts or omissions of Client or Client's
officers, directors, partners, employees, and Client's consultants with respect to this Agreement or
the Project.
C. To the fullest extent permitted by law, Westwood's total liability to Client and anyone claiming
by, through, or under Client for any cost, loss, or damages caused in part by the negligence of
Westwood and in part by the negligence of Client or any other negligent entity or individual, shall
not exceed the percentage share that Westwood's negligence bears to the total negligence of
Client, Westwood, and all other negligent entities and individuals. In no event shall Westwood's
total liability exceed Westwood's total contract price.
9.01 Force Majeure
An event of "Force Majeure" occurs when an event beyond the control of the Party claiming
Force Majeure prevents such Party from fulfilling its obligations. An event of Force Majeure
includes, without limitation, floods, hurricanes and other adverse weather, war, riot, civil
disorder, acts of terrorism, disease, epidemic, strikes and labor disputes, actions or inactions of
government or other authorities, law enforcement actions, curfews, closure of transportation
systems or other unusual travel difficulties, or inability to provide a safe working environment for
employees.
In the event of Force Majeure, the obligations of Westwood to perform Services shall be
suspended for the duration of the event of Force Majeure. In such event, Westwood shall be
compensated for time expended and expenses incurred during the event of Force Majeurs and the
schedule shall be extended by a like number of days as the event of Force Majeure. If Services
are suspended for thirty (30) days or more, Westwood may, in its sole discretion, upon five (5)
days prior written notice, terminate this Agreement or the affected Work Order, or both. In the
case of such termination, in addition to the compensation and time extension set forth above,
Westwood shall be compensated for all reasonable termination expenses.
4
16 (J)
10.01 Right of Entry
Client grants to Westwood, and, if the project site is not owned by Client, warrants that
permission has been granted for, a right of entry from time to time by Westwood, its employees,
agents and subcontractors, upon the project site for the purpose of providing the Services. Client
recognizes that the use of investigative equipment and practices may unavoidably alter the
existing site conditions and affect the environment in the area being studied, despite, the use of
reasonable care and, Client shall indemnify and hold Westwood harmless from claims of Client
or for damages caused in part by reasons of Westwood's provisions of Services.
11.01 No Third Party Rights
This Agreement shall not create any rights or benefits to parties other than Client and Westwood.
No third party shall have the right to rely on Westwood opinions rendered in connection with the
Services without the written consent of Westwood and the third party's agreement to be bound to
the same conditions and limitations as Client.
12.01 Pre -lien Notice
(A) ANY PERSON OR COMPANY SUPPLYING LABOR OR MATERIALS FOR THIS IMPROVEMENT
TO YOUR PROPERTY MAY FILE A LIEN AGAINST YOUR PROPERTY IF THAT PERSON OR
COMPANY IS NOT PAID FOR THE CONTRIBUTIONS.
(B) UNDER MINNESOTA LAW, YOU HAVE THE RIGHT TO PAY PERSONS WHO SUPPLIED LABOR
OR MATERIALS FOR THIS IMPROVEMENT DIRECTLY AND DEDUCT THIS AMOUNT FROM OUR
CONTRACT PRICE, OR WITHHOLD THE AMOUNTS DUE THEM FROM US UNTIL 120 DAYS AFTER
COMPLETION OF THE IMPROVEMENT UNLESS WE GIVE YOU A LIEN WAIVER SIGNED BY
PERSONS WHO SUPPLIED ANY LABOR OR MATERIAL FOR THE IMPROVEMENT AND WHO GAVE
YOU TIMELY NOTICE.
13.01 Total Agreement
This Agreement, together with any expressly incorporated appendices, constitutes the entire
Agreement between Client and Westwood and supersedes all prior written or oral understandings
regarding this subject This Agreement may only be amended, supplemented, or modified, by a
mutually executed written instrument.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement, effective on the latest date
indicated below.
CLIENT:
City of Hutchinson
LE
Name:
(PRINT/TYPE)
Title:
Date Signed:.
Address/Contact for giving notices:
Attachments: A Insurance
CONSULTANT:
Westwood Professional Services, Inc.
0
Name:
(PRINTfME)
Title:
Date Signed:
Address/Contactfor giving notices:
Westwood Professional Services, Inc.
C/O Joanna Vossen / Corporate Counsel
7699 Anagram Drive
Eden Prairie, Minnesota 55344 -7310
Address/ Contact for Copied Notice
Westwood Professional Services, Inc.
C/O Steve Johnson / CFO
7699 Anagram Drive
Eden Prairie, Minnesota 55344 -7310
6
160)
ATTACHMENT A
INSURANCE
A. Insurance. Westwood shall, during the life of this Agreement, maintain the following insurances:
Commercial General Liability (occurrence form not less than):
2,000,000 General Liability
2,000,000 Products and Completed Operations Aggregate
1,000,000 Personal and Advertising Injury
1,000,000 Each Occurrence
10,000 Medical Expense
2. Commercial Automobile Liability (all scheduled auto, hired and non -owned autos):
1,000,000 Combined Single Limit
Umbrella
2,000,000 Aggregate
2,000,000 Each Occurrence
q, Workers Compensation
1,000,000 Each Accident
1,000,000 Policy Limit
1,000,000 Each Employee
Professional Liability Errors and Omissions Insurance. Westwood shall cant' Professional Liability
Errors and Omissions insurance with limited contractual liability in the amount of $2,000,000 for the
duration of this Agreement.
7
7699 Anagram Drive
��. Eden Prairie, MN 55344
PHONE 952 - 937 -5150
FAX 952- 937.5822
TOLL FREE 88&937 -5150
111i lNOOd wwvvwestwoodps.com
FEE SCHEDULE FOR PROFESSIONAL SERVICES
2011
The following is the fee schedule for ail work performed under an hourly agreement.
Classification
Hourlv Rate
EngineerTechnician I -V ........................................... ............................... .........................$80.00
- $125.00
EngineerI- VI ........................................................... ............................... ........................$100.00
- $180.00
Traffic....................................................................... ............................... .........................$75.00
- $165.00
SurveyTechnician I- IV ............................................. ............................... .........................$85.00
- $115.00
GraduateSurveyor I- II .............................................. ............................... .........................$95.00
- $105.00
SurveyorI -V ............................................................ ............................... ........................$115.00
- $165.00
SurveyCoordinator I & II ............................................................... ...............................
$120.00 — $135.00
SurveyCrew ............................................................. ............................... ........................$140.00
- $215.00
Project Coordinator, Energy Coordinator, Solar Manager ...................... ........................$145.00
- $155.00
GISI -IV .................................................................... ............................... .........................$75.00
- $120.00
Aerial Mapping Technician, Aerial Mapping Manager ......................... ........................$150.00
- $155.00
Siting and Land Rights I -IV ..................................... ............................... .........................$85.00
- $115.00
Sitingand Land Rights Manager .....................................................................
............................... $135.00
PlannerI -VI .............................................................. ...............................
.........................$90.00 - $180.00
Environmental Scientist I- V ...................................... ...............................
.........................$90.00 - $175.00
Sr. Environmental Engineer ..................................................... ...............................
........................$170.00
CulturalResources .................................................... ...............................
.........................$70.00 - $105.00
Construction Observer I- III ....................................... ...............................
.........................$90.00 - $120.00
ConstructionEngineer .....................................................................................
............................... $120.00
Construction Manager & Sr. Construction Coordinator ......................... ........................$130.00
- $170.00
ErosionControl ......................................................... ...............................
.........................$85.00 - $125.00
Word Processing
$75.00 - $90.00
Principal/Associate .................................................. ............................... ........................$190.00
- $200.00
Interns — Engineering, Construction, Planning, Environmental ................
.........................$50.00 - $75.00
Expert Witness - Court Appearance / Deposition ................................................
..............................2 x rate
Charges for Other Direct Costs, Outside Services, and facilities furnished by Westwood are computed on the basis
of actual cost plus 15 percent.
No charge for mileage within the Twin City Metro area
• No charge for in -house computer or plotter time (excluding color graphic plotting)
Thera is adrra,,e Marta of 1.25 %per month (t5%erv%W perwntaps mW aW" b IN Merg" s"M hew eacans more Men so days Pass due bawd on Wkq deb ehovm
M Mynr+lmao.
Land and Energy DEVELOPMENT CONSULTANTS m o m m o m m o m m o n s
I��
M E M O R A N D U M
TO: Mayor Cook and City Council Members
FROM: Marc A. Sebora, City Attorney
DATE: July 21, 2011
SUBJECT: Proposed Private Well Moratorium
In 1986 the United States Congress amended the federal Safe Drinking Water Act to require
states to implement wellhead protection programs to protect drinking water sources from
contamination due to pollution and unwise land use. In 1989 the Minnesota Legislature passed
the Minnesota Groundwater Protection Act. Minnesota's wellhead protection plan was approved
by the United States Environmental Protection Agency in 1996, and with funding from the State
of Minnesota, Hutchinson adopted its wellhead protection plan in 2005.
One of the major requirements of our wellhead protection plan is to manage potential sources of
contaminants to our municipal water supply. This involves the identification, monitoring and
perhaps regulating access to the City's water supply by private individuals and industrial users.
The City does not currently regulate private wells in the city except to the extent that under our
current ordinances a connection of a private well or wastewater therefrom cannot be made to the
City's water system without proper metering.
The City has seen an increase in inquiries regarding the use and construction of private wells in
the city and the construction of private wells in the city is continuing. City staff has concerns
about this increased access to the municipal water supply and its effects on the City's water
quality. Also of concern is how an increased number of private wells in the city may affect the
operation of the City's water and wastewater systems.
Because of this, City staff is asking that the Council implement a moratorium on the construction
of private wells within the City of Hutchinson so that the regulation of private wells may be
considered by the City Council. I have included for your consideration an ordinance authorizing
the moratorium for a period of one year. Things not affected by the proposed moratorium are
1 °( e-)
private wells that are in existence or to wells required by the State of Minnesota for
environmental monitoring purposes.
Unfortunately, neither I nor City Environmentalist, John Paulson, will be at the City Council
meeting. However, City Engineer Kent Exner will be available to answer any questions you may
have about the need for or appropriateness of this ordinance.
I D(e)
ORDINANCE NO. 11 -0674
AN INTERIM ORDINANCE ESTABLISHING A TEMPORARY MORATORIUM FOR THE CONSTRUCTION
OF PRIVATELY -OWNED WELLS WITHIN THE CITY OF HUTCHINSON
WHEREAS, Minnesota Statute 462.355, Subd. 4, authorizes a municipality that is considering adopting or
amending official land use controls to adopt an interim ordinance restricting certain land uses for an initial period not
to exceed 12 months, and;
WHEREAS, pursuant to the requirements of state and federal law, the City of Hutchinson adopted a Wellhead
Protection Plan in 2005 and;
WHEREAS, the Hutchinson Wellhead Protection Plan is intended to protect the municipal water supply from
human - caused contaminants and to protect the financial resources invested in the Hutchinson water supply and
treatment systems, and;
WHEREAS, the City of Hutchinson does not currently regulate private wells except to the extent that they may
not be connected to the municipal water system without being metered, and;
WHEREAS, the City has seen an increase in interest and inquiries about the construction of private wells and
there has been an increase in the actual number of private wells in the City, and;
WHEREAS, the City of Hutchinson is desirous of adopting an interim ordinance as provided by Minnesota
Statute 462.355, Subd. 4, for the purpose of protecting the planning process and the health, safety and welfare of its
citizens during the preparation and consideration of land use controls involving private wells;
NOW THEREFORE THE CITY OF HUTCHINSON DOES HEREBY ORDAIN THAT:
The City of Hutchinson adopts an interim ordinance in accordance with Minnesota Statute 462.357
establishing a one -year moratorium on the construction, installation and use of private wells under the
following terms:
a) the moratorium will apply to all zoning districts in the City of Hutchinson
b) the moratorium does not apply to private well systems in effect at the time of the adoption of this
ordinance nor to the maintenance of those systems
c) the moratorium will not apply to wells required by the State of Minnesota for environmental
monitoring purposes
d) a hearing pertaining to private wells will be held on September 13, 2011, at 6:00 p.m.
e) this interim ordinance may be terminated by motion of the City Council prior to its stated expiration
date
Adopted by the City Council this
Mayor Steven W. Cook
day of 2011.
ATTEST:
Jeremy J. Carter, City Administrator
iae)
ORDINANCE NO. 11 -0676
AN ORDINANCE SUSPENDING ENFORCEMENT OF HUTCHINSON CITY
ORDINANCE 92.18 PERTAINING TO HOURS OF CONSTRUCTION DURING THE
SCHOOL ROAD CONSTRUCTION PROJECT
Findings of the City Council:
That on or about June 14, 2011, Letting No.l, Project No. 11 -01 was approved by the
City Council for improvements to School Road in the City of Hutchinson.
The timing of the award of the project was to avoid interference with increased traffic in
the area when school resumes on September 6, 2011. However, because of the unforeseen
shutdown of the State of Minnesota, this project has been delayed.
In order to have the project completed in a timely manner, to eliminate delays and
additional expenses for the City of Hutchinson, and to avoid conflict with school traffic as much
as possible, governmental entities and their contractors and subcontractors may need to work
longer hours then permitted in Hutchinson City Code §92.18 V2(c) which permits construction
activities only between the hours of 7:00 a.m. and 10:00 p.m. on any weekday or between the
hours of 9:00 a.m. and 9:00 p.m. on any weekend or holiday.
Therefore, the Council of the City of Hutchinson does hereby ordain that Hutchinson City
Code §92.18 or any other City ordinance pertaining to noise shall not be enforced on Letting No.
1, Project No. 11 -01 until November 1, 2011.
Adopted by the City Council this _ day of , 2011.
Attest:
Jeremy J. Carter, City Administrator Steven W. Cook, Mayor
6 cf)
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Council memo
To Mayor and Council;
July 21, 2011;
From: Doug Johnson Creekside General Manager
Hutchinson City Center
111 Hassan Street SE
Hutchinson, MN 55350 -2522
320 - 587- 5151rFax 320 - 234 -4240
I'm writing this memo to request an ordinance to temporarily exempt Creekside from the after hour's
noise ordinance. The timeline requested is from August 1 "— September 30th. The times of operation for
screening would be 24hrs per day Monday — Friday.
Creekside is asking for this ordinance to provide flexibility and time to screen on -site raw materials
when the product is dry enough to flow through the screens efficiently. Due to the unseasonal wet year
we have been unable to complete this operation timely as we have in past years.
1 have attached an outline of the operational changes and procedures Creekside will take to alleviate as
much noise and lighting concerns to complete screening operations when weather permits. Prior to the
council meeting I will meet with the closest neighbors to discuss the proposal and address any concerns
they may have.
Attached in bullet form are some reasons as to why we are asking for this ordinance.
I thank you for your consideration in this matter,
Doug Johnson
Creekside Soils General Manager
Printed on recycled paper- 16 / n\
• Screening proposal
• Only operation during extended hours would be screening
• Loader safety lights turned on at 7 pm and kept on till Sam
• Portable lighting faced to the south at trees.
• No equipment allowed east of tip building after 8 pm till 7am
• No weekend operation during this period
• Operations of this proposal will end October 1n
Neighbor concerns:
• • Beepers
• Lights from portable lighting
Neighbor positives
• No weekend equipment operations
0 Reasoning for request
• Unseasonal weather conditions on a moisture sensitive product.
• Fewer numbers of seasonal employees hired for 2011 to try to achieve our budget numbers.
• Time constraints to have product ready for the fall inventory bagging schedule.
• More screening of product from other relationships created to meet our down word pressure of
costs to meet the customer price expectations of our finished bagged product.
• Added labor and equipment time due to storm damage.
• Cost to Shut down and start up equipment.
• Less potential for over time of employees as pertaining to scheduling.
r 1
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tol�
ORDINANCE NO. 11 -0677
AN ORDINANCE SUSPENDING ENFORCEMENT OF HUTCHINSON CITY
ORDINANCE 92.18 PERTAINING TO HOURLY RESTRICTION OF CERTAIN
OPERATIONS
Findings of the City Council:
That due to excessive rains in the Hutchinson area, Creekside Soils has been unable to
process raw materials at its facility within the time constraints for noise under various City
ordinances.
In order for Creekside Soils to have their raw materials processed in a timely manner and
to eliminate delays and additional expenses and to promote additional revenue for the City of
Hutchinson, Creekside Soils may need to work longer hours than permitted in Hutchinson City
Code §92.18 which permits operations between the hours of 7:00 a.m. and 10:00 p.m. on any
weekday or between the hours of 9:00 am. and 9:00 p.m. on any weekend or holiday.
Therefore, the Council of the City of Hutchinson does hereby ordain that Hutchinson City
Code §92.18 or any other city ordinance pertaining to excessive noise shall not be enforced
against Creekside Soils until October 1, 2011.
Adopted by the City Council this _ day of 2011.
Attest:
Jeremy J. Carter, City Administrator
Steven W. Cook, Mayor
Resource Allocation July 14, 2011
7:00 AM
Committee Hutchinson City Center
Attendees: Steve Cook, Eric Yost, Jeremy Carter, Kent Exner (Committee Members)
Dolf Moon, John Olson; John Paulson (Contributing Participants)
Meeting Minutes
1. Letting No. 1 (School Rd) Situation — review State shutdown implications and project timeframes
- Kent E. reviewed the possibility of constructing a portion of the School Road NW Improvements project this year if the State shutdown
ends in the near future. City staffs recent conversations with both the project contractor and Mn/DOT have led staff to believe that
completing some of the project this year if possible may be wise. At this point, staff will continue to monitor shutdown situation and
prepare to start the project construction if deemed feasible this year.
2. 2011 Construction Program — review project bids /cost estimates, assessments and timeframes
- Kent E. reviewed the updated 2011 CIP worksheet and informed the RAC that the current estimated bonding amount is approximately
$1,800,000. This bonding amount aligns fairly well with the anticipated bonding target amount previously discussed by the RAC. The
only remaining projects to be potentially addressed in 2011 are the Water Treatment Plant RO membrane replacements and Les Kouba
Parkway. City staff will continue to develop these remaining projects to allow for their execution if deemed feasible and necessary. In
regards to the 2012 construction program, Kent E. communicated that currently identified projects include 5� Ave NW, Lynn/Linden,
pavement management program (seal coating), water tower reconditioning, trunk sewer lining, and TH 15 retaining wall.
3. Wind/Solar Energy Review Proposals — review submitted proposals and determine evaluation criteria
- John P. explained that, as requested, City staff solicited proposals from four organizations to address a potential renewable energy
suitability review with respect to specific City sites and applications. Three proposals were submitted that were reviewed by RAC
members with the group recommending that Westwood Professional Services be approached to formalize a scope of work and associated
fee amount. Steve C. requested that smaller solar energy applications be addressed within the proposed review. Dolf M. noted that
geothermal energy applications at specific facilities should also be studied and considered, but acknowledged that this review is probably
not going to address those possibilities. City staff will attempt to have Westwood prepare a document prior to the July 26P City Council,
so this process can be expedited as much as possible.
4. Other Discussion
- Kent E. reviewed a recent response to a company regarding telecommunication installations on City water tower facilities.
- Kent E. mentioned that City staff is currently coordinating dminageterosion improvements adjacent to a South Fork Ridge development
pond. At this time, the total estimated costs of the improvements is approximately $75,000 with $25,000 of that amount being funded
through a CROW organization grant secured by John Paulson. The remainder of the cost will be accounted for within the Storm Water
Utility Fund.
iiL6L)
PIONEERLAND LIBRARY SYSTEM
EXECUTIVEIFINANCE COMMITTEE MINUTES
May 19, 2011, 6:00 p.m.
Willmar Public Library Multi- Purpose Room
At 6:00 p.m. the meeting was called to order by Chair Amy Wilde.
Present were board members: Denis Anderson, Graylen Carlson, Jeff Lopez, Barb Nelson, Brent
Olson, Paul Setzepfandt, Bev Wangerin, and Amy Wilde.
Admin Staff: Laurie Ortega, Kathy Baumgartner (recording secretary)
Guests: Kathie Behrens, Head Librarian, Madison/Canby
Absent: Harlan Madsen, Ron Antony, Barbara Hoyhtya
A quorum was announced.
On a motion by Wangerin and seconded by Lopez, the agenda was approved.
Minutes of the March 17, 2011 Executive/Finance Committee were approved on a motion by
Anderson and Nelson.
COMMITTEE REPORTS:
FINANCE COMMITTEE (D. Anderson)
The April 2011 Finance Report was approved on a motion by Olson and seconded by
Setzepfandt.
Bills and Check Registers were approved on a motion by Wangerin, seconded by Carlson.
PERSONNEL COMMITTEE:
New Hires: On a motion by Wilde and seconded by Anderson, the following new hire was
approved: Mitchell Ehlen, Library Assistant II, Madison/Canby.
OLD BUSINESS:
None
NEW BUSINESS:
Investment Policy: After discussion it was decided on a motion by Olson and seconded by
Carlson that PLS will not draft an Investment Policy. PLS currently follows state legal
guidelines. If it becomes necessary or desirable to make investment changes the issue will be
addressed as needed.
Technology Plan: PLS' existing three -year Technology Plan is due to expire in 2011. There was
some confusion whether PLS would be required to file a new plan. We are not required by
Federal government to file a plan to qualify for our level of a -rate funding, but MN State
Librarian Walton suggests we file one just in case. Since we do not anticipate major technology
changes over the next three years, we could use our existing plan and submit a cover letter signed
by Wilde and Ortega stating that we are in the process of restructuring our organization, we have
recently upgraded our equipment and do not anticipate further upgrades. On a motion by Olson,
IIIM)
seconded by Setzepfandt it was approved that PLS will resubmit the existing Technology Plan by
the June 15th deadline. Ortega will draft a cover letter to be reviewed and signed by Wilde.
2012 Budgets: Few changes in what was sent out last month as a preliminary draft. There are
some unique libraries that are asking for small increases, but mainly budget requests are the same
as for 2011. There will be a full discussion and presentation of the 2012 budget to the full board
in June. No action at this time.
Ad hoc Committee on Admin Structure Update (A. Wilde): Report presented, discussion took
place, no action required. The Ad Hoc committee is waiting for a response from State Library
legal services as to any legal impediments to sharing a director with another system. The Ad
Hoc committee is scheduled to meet again on June 7th.
Directors Report: Accepted as written.
Other:
Due to scheduling conflicts for the meeting room, a request was made to change the date of the
September Executive/Finance meeting from September 15, 2011 to September 22, 2011 at 6:00
p.m. On a motion by Olson, seconded by Anderson, the request was approved.
At 7:00 p.m. the meeting was temporarily adjourned for a closed discussion on a Phased
Retirement proposal submitted by a member of PLS administration staff.
At 7:15 p.m. the Board reconvened. On a motion by Nelson, seconded by Olson the following
decision was approved: An administrative staff member has requested phased retirement. The
Board feels that with constraints in our organizational structure at this time PLS cannot lose the
supervision of five staff. The request was respectfully declined.
The next Executive/Finance meeting is scheduled for Thursday, July 21, 2011 at 6:00 p.m. in the
Willmar Public Library multi - purpose room.
The meeting was adjourned at 7:17 p.m.
Recording Secretary, Kathy Baumgartner
111b)
f RA
Hutchinson Housing &
Redevelopment Authority
Regular Board Meeting Tuesday, May 17, 2011, 7:00 AM
Minutes
1. CALL TO ORDER: Chairman Becky Felling called the meeting to order. Members Present: Bill
Arndt, LaVonne Hansen, LouAnn Holmquist and Joel Kraft. Staff Present: Jean Ward and Judy
Flemming.
2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON APRIL 19, 2011
Joel Kraft moved to approve the Minutes of the regular board meeting as written. LouAnn Holmquist
seconded and the motion carried unanimously.
3. FINANCIAL REPORTS
• LaVonne Hansen moved to approve the City Center General Fund payments for checks 7835 to
7852 for $21,434.45 and consideration of City Center April 2011 City Center Financial
Statements. LouAnn Holmquist seconded and the motion carried unanimously.
• Bill Arndt moved to approve the Park Towers payments of $32,379.71 for checks 11548 to 11579
and consideration of Park Towers March 2011 Year End Financial Statements. LouAnn
Holmquist seconded and the motion carried unanimously.
4. PARK TOWERS UPDATE
Jean Ward reviewed with the Board the following items:
a. REAC Inspection results from 4/15/2011, Park Towers Occupancy Report, which is currently at
98% and the Interim PHAS Rule.
b. 2011 Projected Capital funds- estimate 18% cut from 2010 or approximately $95,000. The 2011
Capital funds will be used to pay back the reserves used for the apartment renovation project.
c. 2011 Projected Operating Subsidy- estimate 95.7% pro- ration or approximately $118,000
compared to 2010
d. Review of Capital Fund Program Work Statements. Future items that will need to be addressed
are the roof and windows.
e. Issue Brief regarding HUD 2012 Budget proposal to recapture Housing Authority Reserve Funds
and use of Operating Subsidy for Capital Improvements: Small PHAs. The Board discussed the
negative impact this proposal will have on Park Towers and decided to send letters to our
representatives asking them not to support the proposal to recapture Housing Authority Reserve
funds.
Bill Arndt moved to approved items 4a — 4e. LaVonne Hansen seconded and the motion carried
unanimously.
5. SCDP PROJECT NE NEIGHBORHOOD UPDATE
Judy Flemming updated the Board on the progress of receiving application for SCDP project now that
it is opened city wide. Three homeowners submitted applications, but none of the homeowners are
city cited nuisance houses. We still need more applicants.
�
May 17, 2011 Minutes Pagel oft I 1 (C J
UPDATE ON 400 LYNN ROAD
Jean Ward updated the Board on what was happening at 400 Lynn Road. The price of $7,000 is
agreed upon but, City Attorney, Marc Sebora is still working on the contract language with
Stonecrest.
Chairman Becky Felling will be out of town for a couple weeks. LaVonne Hansen moved to have the
Vice Chairman, Joel Kraft, sign all contract documents while Chairman Becky Felling is out of town.
LouAnn Holmquist seconded and the motion carried unanimously.
7. CONSIDERATION OF SALE OF 925 STEVEN STREET FOR FULL LIST PRICE OF $114,900
WITH CLOSING DATE ON OR BEFORE JUNE 15, 2011
Bill Arndt moved to approve the sale of 925 Steven Street for full list price of $114,900 with closing
on or before June 15, 2011. LouAnn Holmquist seconded and the motion carried unanimously.
CONSIDERATION TO PURCHASE OF A FIRST LOOK HOME FOR THE 2011/2012 SCHOOL
CONSTRUCTION PROGRAM, 630 PARK ISLAND
Jean Ward presented to the Board the First Look home that would be for the 2011/2012 School
Construction Program. After reviewing the draft budget, it is felt that the only risk with purchasing
this home is if the home prices in Hutchinson drop substantially. Joel Kraft moved to approve
purchasing the home at 630 Park Island after making sure that there are not back taxes. Bill Arndt
seconded and the motion carried unanimously.
9. OTHER - FYI
a. 2011 Foreclosure Update
b. Planning agenda
c. StarTribune housing article
d. Jean will be working on the HRH's Retention Plan and the Disaster Plan.
10. ADJOURNMENT
Bill Arndt moved for adjournment and LouAnn Holmquist seconded. There being no other business,
Chairman Becky Felling declared the meeting adjourned.
Recorded by Jean Ward, HRA Executive Director
LaVonne Hansen, Secretary/Treasurer
May 17, 2011 Minutes Page 2 of 2 1 � (C)
CREEKSIDE RENEWABLES ADVISORY BOARD
MINUTES
City Center
April 6, 2011 - 4:30 p.m.
Members Present: Bill Arndt, Marian Filk, Bob Peterson, Nathan Winter, Juli
Neubarth
Absent: Brandon Fraser, Bob Anderson
Others Present: Jeremy Carter, Doug Johnson, Andy Kosek
1. Approval of January 19, 2011, minutes
Motion by Filk, second by Peterson to approve minutes as presented. Motion carried
unanimously.
2. Financials for Year End
Jeremy Carter, City Administrator, reviewed Creekside's financials for 2010. There
was an increased cash balance of $230,000 and $105,000 was transferred to the
City's general fund. 2010 was very comparable to 2008 and 2009. Creekside staff is
continuing to explore new markets to increase revenue and costs have been kept
under control.
Doug Johnson, Compost Site Manger, reviewed a recent business meeting he sat in
on with Garick and Home Depot. Home Depot is very pleased with Creekside
product. Mr. Johnson is working on acquiring raw material for 2012 -2013. Mr.
Johnson suggested that the Creekside Renewables Advisory Board provide feedback
on the concept of Creekside opening a satellite site closer to the metro area in
conjunction with a private company. Some options to consider include Creekside
operating the facility in partnership with a private company or Garick could operate
the site. Mr. Carter reviewed other benefits to these options. The site in the metro
area is simply for the composting process of yard waste. By having the site so close
to the metro area (it would be located in Carver County), Creekside can charge a tip
fee. The MPCA is agreeable to this concept. The Board provided positive feedback
to staff on this idea and directed staff to move forward on this project.
t(w)
3. Strategic Plan
Doug Johnson, Creekside Manager, reviewed the four strategies developed by staff.
They include: Document all policies and procedures; Work on sustainability; Direct
more waste from landfill; Look at alternatives for waste or renewable.
4. Matrix Reporting
Doug Johnson noted that staff is putting together reports to publish to the Board, the
Council and the public. Mr. Johnson asked the Board what they felt the most
effective graphics would be. The Board noted that it is important to report the
percentage of tons diverted from the landfill, the dollar amount transferred to the
landfill, the free services provided (non- direct) and collection in other cities for
McLeod County residents. Mr. Johnson will report back information.
5. More Educational and Garden Shows
Doug Johnson noted that Creekside currently provides their materials to local users
to promote their products at trade shows versus manning promotional booths
themselves. It has been suggested that Creekside attend other regional shows in
North Dakota, South Dakota, and Iowa. It was noted that the Fargo area is
expanding and could be a good market for Creekside. The Board felt it was best to
team up with a distributor.
6. McLeod County Fair
Doug Johnson reviewed continuing to have a booth at the Fair. There would be no
orders taken, but rather an informational and educational booth that promotes local
sales.
7. Miscellaneous
Doug Johnson reported that there will be two bagging shifts running at 16 hours a
day during the upcoming busy season. There will be a palletizer upgrade next week
with sales similar to last year.
With no further business to discuss, the meeting adjourned at 5:30 p.m.
11U)
CITY OF HUTCHINSON FINANCIAL REPORTS (JUNE 2011 AS OF 7/21/2011)
June 30th, 2011
2010 2011 2011 2011 2011 JUNE
JUNE MONTH OF JUNE ADOPTED BALANCE PERCENT
DESCRIPTION: YTD JUNE YTD BUDGET REMAINING USED
TAXES
LICENSES
PERMITS
INTERGOVERNMENTALREVENUE
CHARGES FOR SERVICES
FINES & FORFEITS
INTEREST ON INVESTMENTS
REIMBURSEMENTS
TRANSFERS
SURCHARGES
FUND BALANCE
TOTAL REVENUES
EXPENDITURES BY
DEPTARTMENT:
MAYOR & CITY COUNCIL
ADMINISTRATION
ELECTIONS
FINANCE DEPARTMENT
MOTOR VEHICLE
ASSESSING
LEGAL
PLANNING
INFORMATION SERVICES
POLICE DEPARTMENT
EMERGENCY MANAGEMENT
SAFETY COMMITTEE
FIRE DEPARTMENT
PROTECTIVE SERVICES
ENGINEERING
STREETS & ALLEYS
CITY HALL BUILDING
PARK/REC ADMINISTRATION
RECREATION
SENIOR CITIZEN CENTER
CIVIC ARENA
PARK DEPARTMENT
RECREATION BLDG & POLL
EVENT CENTER
EVERGREEN BUILDING
LIBRARY
CEMETERY
AIRPORT
UNALLOCATED GENERAL EXP
TOTAL EXPENDITURES
2,073,924.84
2,142,192.52
2,142,192.52
4,491,446.00
2,349,253.48
48%
45,604.62
1,046.44
46,466.44
51,300.00
4,833.58
91%
66,165.16
22,769.43
90,436.04
246,600.00
156,161.96
37%
51,390.10
68,368.20
131,812.62
1,144,277.00
1,012,464.38
12%
744,716.85
125,414.04
712,132.12
1,843,596.00
1,131,463.88
39%
15,948.23
3,305.29
22,833.63
45,000.00
22,166.37
51%
13,135.11
-
5,119.24
70,000.00
64,880.76
7%
262,388.46
96,855.19
197,659.07
568,385.00
370,725.93
35%
358,976.36
4,868.00
510,969.52
2,161,535.00
1,650,565.48
24%
948.25
56.87
2,198.14
400.00
(1,798.14)
550%
99,656.56
20,117.58
108,350.45
15,000.00
15,000.00
0%
$ 3,633,197.98 $ 2,464,876.98 $ 3,851,821.34 $ 10,637,539.00 $ 5,775,717.65 36%
2010
2011
2011
2011
2011
JUNE
JUNE
MONTH OF
JUNE
ADOPTED
BALANCE
PERCENT
YTD
JUNE
YTD
BUDGET
REMAINING
USED
BUDGET
REMAINING
USED
GENERAL GOVERNMENT
958,534.05
172,473.78
17,327.18
3,540.71
18,187.81
51,866.00
33,678.19
35%
195,602.94
31,153.46
236,461.60
385,766.00
149,304.40
61%
2,133.37
-
573.03
10,000.00
9,426.97
6%
250,029.44
33,958.90
239,709.53
381,614.00
141,904.47
63%
137,368.41
20,909.65
149,367.17
252,887.00
103,519.83
59%
-
-
-
61,911.00
61,911.00
0%
99,656.56
20,117.58
108,350.45
234,519.00
126,168.55
46%
42,242.57
12,442.78
77,892.58
170,830.00
92,937.42
46%
151,144.24
26,55822
155,133.99
360,943.00
205,809.01
43%
1,406,398.17
226,494.87
1,366,553.57
3,029,871.00
1,663,317.43
45%
10,106.58
2,921.72
4,614.90
10,000.00
5,385.10
46%
5,700.00
262.50
3,181.25
13,450.00
10,268.75
24%
162,331.49
23,020.04
131,586.97
460,763.00
329,176.03
29%
108,004.49
12,257.12
72,463.17
155,350.00
82,886.83
47%
215,370.96
41,475.73
232,114.23
463,959.00
231,844.77
50%
554,625.11
150,828.48
602,223.54
1,437,814.00
835,590.46
42%
63,029.34
8,616.13
55,315.45
131,427.00
76,111.55
42%
106,054.51
23,792.48
111,883.79
211,546.00
99,662.21
53%
122,506.82
37,913.87
126,283.75
218,893.00
92,609.25
58%
38,458.35
5,980.16
33,502.60
72,990.00
39,487.40
46%
160,660.61
12,633.48
168,687.62
331,624.00
162,936.38
51%
333,072.66
63,930.41
337,064.41
720,738.00
383,673.59
47%
77,190.09
32,942.21
89,098.23
185,393.00
96,294.77
48%
104,582.93
11,688.16
98,414.19
224,688.00
126,273.81
44%
6,746.20
221.19
5,388.87
13,130.00
7,741.13
41%
90,695.45
38,786.09
91,720.91
183,759.00
92,038.09
50%
59,658.09
9,747.22
103,643.68
112,511.00
8,867.32
92%
43,182.95
7,543.20
42,724.29
101,314.00
58,589.71
42%
293,240.74
8,343.95
180,584.53
547,983.00
467,398.47
28%
$ 4,857,120.25
$ 868,280.32
$ 4,842,726.11
$ 10,637,639.00
$ 6,794,612.89
46%
2010
2011
2011
2011
2011
JUNE
EXPENDITURES BY
JUNE
MONTH OF
JUNE
ADOPTED
BALANCE
PERCENT
FUNCTION OF GOVERNMENT:
YTD
JUNE
YTD
BUDGET
REMAINING
USED
GENERAL GOVERNMENT
958,534.05
172,473.78
1,040,991.61
2,041,763.00
1,000,771.39
51%
PUBLIC SAFETY
1,692,540.73
306,431.98
1,578,399.86
3,669,434.00
2,091,034.14
43%
STREETS & ALLEYS
769,996.07
159,444.61
834,337.77
1,901,773.00
1,067,435.23
44%
PARKS & RECREATION
1,039,967.62
204,295.57
1,062,044.37
2,162,761.00
1,100,716.63
49%
MISCELLANEOUS
396,081.78
25,634.38
326,952.50
861,808.00
534,855.50
38%
$ 4,857,120.25
$ 868,280.32
$ 41842,728.11
$ 10,637,539.00
$ 5,794,812.88
45%
CITY OF HUTCHINSON FINANCIAL REPORTS (JUNE 2011 AS OF 7/21/2011)
INVESTMENT REPORT
June 30th, 2011
$ 10,694,000.00
I� (f)
Date
Date
Interest
of
of
Institution
Description
Rate
Purchase
Maturity
Amount
Smith Barney
CD's
2.75 % -3.15%
5120/2009
512912012
350,000.00
Smith Barney
FHLB
1.000%
4111/2011
4/2712015
550,000.00
Smith Barney
FHLB
2.250%
11123/2010
12/14/2018
500,000.00
Smith Barney
CD's
3.3 % -3.4%
6/10/2009
6/10/2013
300,000.00
Smith Barney
CD's
2.450%
7/22/2009
7/23/2012
500,000.00
Smith Barney
CD's
1.400%
112712010
1/2712012
248,000.00
Smith Barney
CD's
1.400%
1/22/2010
1/23/2012
496,000.00
Edward Jones
FFCB
4.875%
5/13/2011
1117/2017
500,000.00
Wells Fargo
FHLM - Step
2.500%
3/2412010
11/19/2018
1,000,000.00
Wells Fargo
FHLM - Step
2.000%
7/27/2010
7/2712018
500,000.00
Wells Fargo
FNMA - Step
2.000%
6129/2010
7/12/2019
1,000,000.00
Wells Fargo
FNMA - Step
2.500%
9/24/2010
9129/2020
1,000,000.00
Wells Fargo
FNMA - Step
2.125%
10/2812010
10/2812020
1,250,000.00
Wells Fargo
FNMA - Step
2.000%
2/25/2011
2/25/2021
500,000.00
Wells Fargo
FHLB - Step
3.000%
12/3012010
12/3112020
500,000.00
UBS Financial
SLG
5.300%
11124/2010
1/1/2014
500,000.00
UBS Financial
FHLB - Step
2.000%
3/23/2010
3/23/2016
500,000.00
UBS Financial
FNMA - Step
1.100%
11/1712010
8/2512015
500,000.00
$ 10,694,000.00
I� (f)