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cp11-23-1982 ci- i i HIUTCHINSON CITY CALENDAR WEEK OF November 21 To November 27, u WEDNESDAY SUNDAY -21- THURSDAY -25- THANKSGIVING DAY MONDAY -22- goon - Hutchinson Safety Counci]� Meeting at Fire Station FRIDAY -26- CITY OFFICES CLOSED • • ;vu TUESDAY -23- 4:00 P.M. - City Council Meet- ing with Clerical at City Hall 7:30 P.M. - City Council Meetin at City Hall SATURDAY -27- T 0 6 AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, NOVEMBER 23, 1982 ,/1. Call Meeting to Order - 7:30 P.M. /1. Invocation - Reverend Germain Rademacher �3. Consideration of Minutes - Special Meeting of October 29, 1982 and November 3, 1982; Regular Meeting of November 9, 1982 Action - Motion to approve - Motion to approve as amended Ji. Public Hearing None 5. Communications, Requests and Petitions ✓(a) Consideration of Request by Edna Nass for Reduced Trash and Refuse Rate Action - Motion to approve - Motion to reject ,,/(b) Consideration of Request for Personnel Coordinator and Administrative Secretary to Attend Munici -Pals Winter Workshop on December 3, 1982 Action - Motion to approve - Motion to reject �(c) Consideration of Request by Hutchinson Downtown Retail Association for Helicopter to Land In Municipal Parking Lot for Arrival of Santa Claus Action - Motion to approve - Motion to reject 6. Resolutions and Ordinances ,/(a) Resolution No. 7292 - Resolution Relating to An $500,000 Commercial Development Revenue Note (Hutch S &L Rehab, Limited Partnership Project); Amending Resolution No. 7238, dated August 2, 1982 (Requested by Jim and Dick McClure) Action - Motion to reject - Motion to waive reading and adopt J(b) Resolution No. 7294 - Resolution Adding Sub - Paragraph A to Minnesota Statute 168.041 Subd. 3 Action - Motion to reject - Motion to waive reading and adopt COUNCIL AGENDA NOVEMBER 23, 1982 v�c) Resolution No. 7296 - Resolution for Purchase Action - Motion to reject — Motion to waive reading and adopt /(d) Resolution No. 7297 - Transferring $20,000 from Liquor Store to General Fund Action - Motion to reject - Motion to waive reading and adopt 7. Reports of Officers. Boards and Commissions /(a) Monthly Financial Report - October 1982 Action - Order by Mayor received for filing ;fib) Minutes of Planning Commission dated October 19, 1982 Action - Order by Mayor received for filing ,/(c) Minutes of Tree Board dated October 19, 1982 Action - Order by Mayor received for filing V(d) Minutes of Parks & Recreation Board dated October 6, 1982 Action - Order by Mayor received for filing 8. Unfinished Business J(a) Consideration of Status of Old Armory 1. Heating of Building During Winter Months 2. Repair of Leaking Roof 3. Advertising for Bids Action - V(b) Consideration of Authorizing City Staff to Set Public Hearing Date for Industrial Revenue Note Requested by Hutch Computer Industries (DEFERRED NOVEMBER 3, 1982) Action - V(c) REMOVED FROM AGENDA -2- IL 0 4P COUNCIL AGENDA NOVEMBER 23, 1982 0 ,/(d) Consideration of Adopting Parking Assessment Roll As Amended Under Plan A or B (Requested by Alderman Beatty) Action - Motion to approve - Motion to reject - Motion to adopt Amended Assessment Roll ,(e) Consideration of Engineer's Report for 1983 Improvement Projects Action - Motion to reject - Motion to approve report - Motion to waive reading and adopt Resolution No. 7293 f(f) Consideration of Final Pay Request for Mechanical Contractor on New Fire Station (DEFERRED SEPTEMBER 14, 1982) Action - Motion to approve - Motion to reject 9. New Business J(a) Consideration of Application for Permits: 1. Christmas Tree Sales: a) Leonard Riemann b) Charles Pulkrabek c) Vivian P. Varland 2. Snow Removal: a) Lloyd Christensen b) Evelyn Hansen c) Don Glas Action - Motion to reject - Motion to approve and issue permits J(b) Consideration of 1982 Year -End Audit Action - Motion to reject - Motion to approve and enter into contract ✓(c) Consideration of Delinquent Water and Sewer Accounts Action - Motion to authorize extension of payment period - Motion to authorize discontinuation of service /(d) Consideration to Draft A Two -Hour Parking Limit On Municipal Lots One Block Off Main Street between Hassan and Franklin (Requested by Joe Wesley) Action - J(e) Consideration of Purchase of New Patrol Cars Action - Motion to reject - Motion to approve - Motion to authorize advertising for bids -3- COUNCIL AGENDA NOVEMBER 23, 1982 ''(f) Consideration of Snow Day Policy Action - Motion to approve - Motion to reject ✓(g) Consideration of Request for Conditional Use Permit submitted by Gordon Hedlund with favorable recommendation of Planning Commission, with contingency Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution No. 7295 ,/(h) Consideration of Rezoning Existing Mobile Home Parks to R -5, Mobile Home Parks, in accordance with Zoning Ordinance No. 464 with favorable reconnnen- dation of Planning Commission Action - Motion to reject - Motion to approve - Motion to waive first reading of Ordinance and set second reading for December 14, 1982 f(i) Consideration of Roadway Preservation on Extension of Century Avenue and Extension of Sunset Street under Maps Street Act with recommendation of Planning Commission Action - Motion to reject - Motion to authorize staff to proceed under Maps Street Act ,/(j) Consideration of Guidelines for City Council Proceedings Action - Motion to approve - Motion to reject ,/(k) Consideration of Purchasing Audio - Visual Equipment for Council Chambers Action - Motion to reject - Motion to approve purchase f(1) Consideration of Setting A Revenue Sharing Budget Hearing for December 14, 1982 Action - Motion to reject - Motion to approve hearing date 10. Miscellaneous V /(a) Communications from City Administrator 11. Claims Appropriations and Contract Payments /(a) Verified Claims Action - Motion to reject - Motion to approve and authorize payment 12. Adjournment -4 0 6 MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL FRIDAY, OCTOBER 29, 1982 The special meeting requested by Aldermen Carls, Beatty and Gruenhagen was called to order by Mayor De -Meyer at 6:00 A.M., with the following present: Alderman Mike Carls, Alderman John Mlinar, Alderman Kenneth Gruenhagen, Alderman Ted Beatty and Mayor James G. DeMeyer. Also present: City Administrator Gary D. Plotz, City En- gineer Marlow V. Priebe, and City Attorney James Schaefer. Discussion was continued on the proposed downtown parking program, and several op- tions were reviewed. It was pointed out that the apparent main objection to the parking plan by the downtown property owners was the cost of the program. The sug- gestion was made to reduce the proposed program, which would amount to approxi- mately $300,000 savings. Several of the Council members thought the parking program should not only be re- duced in size, but also remove from the assessment rolls the property owners who had already provided parking lots. The majority of the objections at the public hearing came from those who had already provided parking spaces as required by the City prior to adoption of new requirements. The Masonic Temple site and the S & L project also came under discussion. Mayor DeMeyer pointed out that demolishing a building cannot be considered a benefit. Alderman Gruenhagen concurred that he was bothered by the S & L project inasmuch as the Masonic Temple property was the most expensive and most beneficial to the S & L site. Therefore, he couldn't agree with the other downtown businesses pay- ing their share on this particular parking lot. Both the Mayor and Alderman Gruen- hagen felt the City should concentrate on on- street angle parking rather than off - street. No action was taken by the Council. Alderman Beatty moved to adjourn the meeting to continue the discussion on parking at the November 3, 1982 special Council meet- ing to be held at 4:15 P.M. Motion seconded and unanimously carried. 01 1 MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL WEDNESDAY, NOVEMBER 3, 1982 1. CALL TO ORDER The special meeting was called to order by Mayor DeMeyer at 4:00 P.M., with the following present: Alderman Mike Carls, Alderman John Mlinar, Alderman Kenneth Gruenhagen, Alderman Ted Beatty, and Mayor James G. DeMeyer. Also present: City Administrator Gary D. Plotz, City Attorney James Schaefer, and City Accountant Kenneth B. Merrill. 2. CONSIDERATION OF ELECTION CANVASS ON NOVEMBER 2, 1982 Mr. Kenneth B. Merrill, Election Clerk, presented to the Council the sealed envelopes containing the count of ballots by precinct. The Council members. then proceeded to canvass the election returns of November 2, 1982, for the City's Special Election portion of the ballot. The motion was made by Alderman Gruenhagen to accept the election results as presented. Motion seconded by Alderman Beatty. Motion carried unanimously. It was moved by Alderman Gruenhagen, seconded by Alderman Beatty, to waive reading and adopt Resolution No. 7287 entitled Resolution Canvassing Election Returns of City Special Election Held November 2, 1982. Motion unanimously approved. 4 :15 P.M. SPECIAL MEETING 1. CONSIDERATION OF PARKING PROGRAM Alderman Beatty stated he had made the following changes to his proposal that was presented on October 29, 1982: a) Proposed to grandfather in as having met the parking ordinance or park- ing requirements all those businesses that were outside the parking dis- trict established in 1976. b) Proposed those within the boundaries of the old parking district who have met the present or prior parking ordinances or have been granted variances not be assessed, unless at some future time they expand or change the use of the business. c) Proposed to reduce the total parking program by a total of approximately $300,000.00. This would cut the assessment portion from $750,000.00 to $570,000.00 and the City's portion from $500,000.00 to $380,000.00. C�- COUNCIL MINUTES NOVEMBER 3, 1982 Alderman Beatty pointed out that almost everyone left in the old parking dis- trict would receive a 25 percent reduction in their assessments. It was fur- ther suggested that individual meetings be held with property owners who had questions or objections on their assessments. It was stressed that the three main sites for parking lots were the Bretzke property to the north, Masonic Temple, and the Plowman building (parcels A and B). Alderman Beatty further stated it was arbitrary to reduce by 50 percent the assessments for State Twin Theater and J's Pizza Garten inasmuch as their major business occurs after retail hours. It would be reviewed. Alderman Carlo concurred with Alderman Beatty's proposal, but he felt the pro- gram could be cut in half. City Accountant Merrill reported he could compile some figures by the end of next week, and the staff would work on it. Mayor DeMeyer asked about including the demolition costs in the improvement. He felt that those who got the most benefit should also bear the cost. Again, the Mayor stressed angle parking and the use of back entrances of downtown buildings. Chairman Skip Quade, Downtown Parking Committee, commented that he understood the Mayor's reasoning for on- street parking and thought it was a good concept. However, the spaces would have to be in an area that would benefit the downtown businesses. He didn't think the property owners would fix up the back for en- trances to the buildings. 2. PRESENTATION OF DOWNTOWN PROPOSAL BY RICHARD SMITH (REQUESTED BY ALDERMAN GRUENHAGEN) Mr. Richard Smith appeared before the Council regarding his development proposal along Main Street. Prior to the presentation, he introduced Mr. Gerald J. Mangle who is an independent planning consultant. Mr. Mangle proposed to offer the City of Hutchinson the services of his con- sulting firm. He then outlined the scope of services to be included and the fees charged. Mr. Mangle pointed out that he had worked with Clarence Simonowicz on some of the City's plans; and therefore, he could bring continuity. Mayor DeMeyer was concerned that Hutchinson had already spent considerable money on consultant services. After discussion, it was the consensus of the Council that Mr. Mangle's proposal for consulting services should be referred to the Downtown Development Advisory Board. Mr. Smith presented a slightly revised proposal for development of a new 20,700 square foot shopping facility with 3,600 square feet of walkway. The location would remain the same, just off Main Street on Second Avenue Southeast. The estimated value of new construction would be $872,600.00. -2- COUNCIL MINUTES - NOVEMBER 3, 1982 Included in Mr. Smith's proposal was the use of tax increment financing in addi- tion to use of the City's off - street parking funds. Mr. Smith stated he was not looking for approval from the Council at this time, but rather authorization to work with City staff to possibly implement the project by 1983. Mayor DeMeyer commented that some guidelines needed to be established regarding tax increment. City Administrator Plotz then stated he would obtain samples of guidelines on tax increment financing from other cities. It was moved by Alderman Gruenhagen to direct the City staff to work with Mr. Richard Smith to develop a more complete proposal. Seconded by Alderman Beatty, the motion carried, with Aldermen Gruenhagen, Beatty, Carls and Mlinar voting aye and Mayor DeMeyer voting nay. 3. CONSIDERATION OF COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT FOR PROJECT NO. 82 -49 Following discussion, the motion was made by Alderman Beatty, seconded by Alder- man r1linar, to waive reading and adopt Resolution No. 7289 entitled Resolution Declaring Cost to Be Assessed and Ordering Preparation of Proposed Assessment, Project 82 -49. Motion carried, with Alderman Gruenhagen abstaining from voting. 4. CONSIDERATION OF SETTING HEARING ON PROPOSED ASSESSMENT FOR PROJECT 82 -49 After discussion, Alderman Beatty moved to waive reading and adopt Resolution No. 7290 entitled Resolution for Hearing on Proposed Assessment, Project 82 -49, and set the public hearing for December 14, 1982 at 8:00 P.M. Motion seconded by Alderman Mlinar and carried, with Alderman Gruenhagen abstaining from voting. 5. PRESENTATION BY HUTCH COMPUTER INDUSTRIES Mr. Chadd Piehl, Secretary of the Community Development Corporation, stated that one of the major objectives of this Corporation was to encourage, help and assist local businesses in expanding their business. The Board of Directors had re- viewed a proposal from Hutch Computer Industries for industrial revenue notes, and they were referring it to the City Council for consideration. Mr. Gerald Cornell, a partner for Hutch Computer Industries, then presented a proposal to construct a 5,000 square foot retail, office and warehouse building on Highway 7 West. He inquired if the project would fall within the guidelines for industrial revenue financing. It was their intention to begin the project in March 1983. Following discussion, Alderman Mlinar asked the City Attorney to research the project and review it further at the November 23, 1982 City Council meeting. The other Council members concurred with this action. 6. ADJOURNMENT The motion was made by Alderman Carls, seconded by Alderman Beatty, to adjourn the meeting at 5:50 P.M. Motion unanimously carried. -3- MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, NOVEMBER 9, 1982 1. CALL TO ORDER Mayor DeMeyer called the meeting to order at 7:30 P.M., with the following present: Alderman Mike Carls, Alderman John Mlinar, and Mayor James G. DeMeyer. Absent: Alderman Kenneth Gruenhagen and Alderman Ted Beatty. Also present: City Administrator Gary D. Plotz, City Engineer Marlow V. Priebe, and City At- torney James Schaefer. 2. INVOCATION In the absence of a pastor, there was a time of silent prayer. 3. MINUTES The minutes of the Bid Opening of October 26, 1982 and Regular Meeting of October 26, 1982 were approved as presented upon motion by Alderman Mlinar, seconded by Alderman Carls and unanimously carried. 4. PUBLIC HEARING None 5. COMMUNICATIONS REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR CITY CONTRIBUTION TO DRUG INVESTIGATION UNIT Mr. Chet Wiener, Director of the Drug Investigation Unit, made a presenta- tion on the operation of the Region E Unit, which covers an 18 county area. The City of Hutchinson was asked to contribute $200.00 toward maintaining the program. Police Chief O'Borsky recommended support of the program. He further stated that their department had used the D.I.U. equipment in the past and will continue to do so in the future. Following discussion, the motion was made by Alderman Carls to approve a contribution of $200.00 to the Drug Investigation Unit. Seconded by Ald- erman Mlinar and carried unanimously. (b) TURN ON REQUEST BY 982IAT4:30 ASSOCIATION TO P.M. After discussion, it was moved by Alderman Carls, seconded by Alderman Mlinar, to approve the holiday street decorations being turned on at 4:30 P.M. on November 26, 1982. Motion unanimously approved. of 8 COUNCIL MINUTES NOVEMBER 9, 1982 (c) CONSIDERATION OF REQUEST BY CITY ADMINISTRATOR TO ATTEND STATE SMALL CITIES WORKSHOP ON NOVEMBER 10, 1982 Following discussion, Alderman Mlinar moved to approve attendance at the State Small Cities Workshop. The motion was seconded by Alderman Carls and unanimously carried. (d) CONSIDERATION OF REQUEST BY PERSONNEL COORDINATOR TO ATTEND TRANSIT CONFERENCE NOVEMBER 16 -18, 1982 After discussion, the motion was made by Alderman Carls to approve the Personnel Coordinator to attend the Transit Conference. Motion seconded by Alderman Mlinar and unanimously approved. 6. RESOLUTIONS AND ORDINANCES None 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) BUILDING OFFICIAL'S MONTHLY REPORT - OCTOBER 1982 There being no discussion, the report was ordered by the Mayor to be re- ceived for filing. (b) MINUTES OF NURSING HOME BOARD DATED SEPTEMBER 23, 1982 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF 1983 IMPROVEMENT PROJECTS (DEFERRED SEPTEMBER 14, 1982) City Engineer Priebe commented that the reports on the 1983 improvement projects were distributed during the summer months, and it would be neces- sary to establish a public hearing date on December 14, 1982 to meet the time schedule. An alternative design report was presented, which deleted Franklin Street south of Fourth Avenue to T.H. No. 15. Following discussion, Alderman Carls moved to waive reading and adopt Reso- lution No. 7291 entitled Resolution Ordering Preparation of Report On Im- provement, Project 83 -01, and set the public hearing date for December 14, 1982 at 8:00 P.M. for the 1983 improvement projects, with the exception of Franklin Street south of Fourth Avenue to T.H. No. 15. The motion was sec- onded by Alderman Mlinar and carried unanimously. -2- 0 0 COUNCIL MINUTES NOVEMBER 9, 1982 (b) CONSIDERATION OF APPLYING $150,000 OF FEDERAL REVENUE SHARING MONEY TOWARDS OLD ARMORY UPDATING AND REDUCING AMOUNT OF INDEBTEDNESS TO BE INCURRED TO $81,500 (REQUESTED BY PAT MIKULECKY) (DEFERRED OCTOBER 12, 1982) Mayor DeMeyer read a copy of a letter received from Pat Mikulecky, in which he accused the City Council of denying him the right to speak at the Oc- tober 12, 1982 meeting. The Council was further accused of not wanting the public to be informed that the amount of the bond issue for the Old Armory could have been $81,500 with the use of revenue sharing funds. Mr. Mikulecky felt the election results would have been different if this in- formation had been made available prior to the election. The Mayor stated that subsequent to Mr. Mikulecky's request, the election results present a different situation; and the issue is closed until such time as the City Council reaches a decision on the Old Armory. Alderman Mlinar thought there should be a response from the Council to the accusations being made, and the Mayor was requested to contact Mr. Miku- lecky regarding this matter. (c) DISCUSSION OF HANDICAPPED CODES AS IT RELATES TO STATE OF MINNESOTA, AS IT PERTAINS TO USE OF PUBLIC BUILDINGS, AND AS IT RELATES TO GOVERNMENT FUNDING PROGRAMS (REQUESTED BY MAYOR DEMEYER) Mayor DeMeyer requested this item, as well as 8 -d, be deferred until such time as the Building Official received a response from the state offices. (d) REVIEW OF BUILDING OFFICIAL'S LETTER REGARDING HANDICAPPED CODE UPDATES, INCLUDING DISCUSSION OF FIRST AND SECOND FLOOR OF CITY HALL AND LIBRARY (REQUESTED BY MAYOR DEMEYER) This item was deferred. (e) CONSIDERATION OF LEMANS FAMILY FUN CENTER AT HUTCHINSON MALL (DEFERRED OCTOBER 26, 1982) Mr. Robert Johnson, Manager of the game center in Hutchinson, informed the Council that LeMans operates 49 other centers in various states and enforces strict regulations. After a lengthy discussion, the motion was made by Alderman Mlinar to ap- prove the request and to grant a game center permit to LeMans Family Fun Center. Motion seconded by Alderman Carls and unanimously carried. 9. NEW BUSINESS (a) CONSIDERATION OF CAR IMPOUNDING CONTRACT WITH PLOWMAN'S, INC. -3- COUNCIL MINUTES NOVEMBER 9, 1982 Following discussion, Alderman Mlinar moved to extend the present contract with Plowman's, Inc. for a period of two years. The motion was seconded by Alderman Carls and carried unanimously. (b) CONSIDERATION OF RESOLUTION TO ENTER INTO CONTRACT WITH STATE OF MINNESOTA, DEPARTMENT OF TRANSPORTATION Transit Coordinator Sitz reported the contract was a renewal for an on -going program with the State of Minnesota for the public transportation service in Hutchinson. After discussion, it was moved by Alderman Carls, seconded by Alderman Mlinar, to waive reading and adopt Resolution No. 7288 entitled Resolution to Enter Into Contract with State of Minnesota, Department of Transporta- tion. Motion unanimously approved. (c) CONSIDERATION OF SERVICE AND MAINTENANCE CONTRACTS Following discussion, the motion was made by Alderman Mlinar to approve and enter into contracts for service and maintenance. Motion seconded by Alderman Carls and unanimously carried. (d) CONSIDERATION OF APPLICATIONS FOR SNOW REMOVAL PERMIT: 1. CURT PAULSEN 2. LESLIE JOHNSON 3. GENE BETKER 4. EDWIN KARG After discussion, Alderman Carls, seconded by Alderman Mlinar, moved to approve applications and issue permits to the above- named. Motion unani- mously approved. (e) CONSIDERATION OF RENEWING AIRPORT FARM LAND CONTRACTS WITH EUGENE BIRK AND GRANT KNUTSON City Administrator Plotz reported that Eugene Birk and Grant Knutson pre- viously rented airport farm land from the City. Both parties wish to renew their contracts for another three -year period. Following discussion, it was moved by Alderman Carls to approve and enter into contracts with Eugene Birk and Grant Knutson. Motion seconded by Ald- erman Mlinar and carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR -4- s COUNCIL MINUTES NOVEMBER 9, 1982 City Administrator Plotz reminded the Council he would be attending the State Small Cities Workshop on November 10 -and that City Hall would be closed for Veterans Day on Thursday, November 11. Mr. Plotz reported that Mr. Terry Brown, a free lance writer, had inter- viewed him regarding tax increment in Hutchinson. Mr. Brown hopes to pub- lish an article relating to this issue. Jim and Dick McClure, Hutchinson S & L Rehab, Limited Partnership, have requested that the necessary documents for the closing on the S & L prop- erty be prepared within the next week. A definite closing date has not been established. (b) COMMUNICATIONS FROM MAINTENANCE OPERATIONS DIRECTOR Director Neumann commented that at the last meeting of the Hutchinson Safety Council the increased pedestrian /jogger use of the Oakland Avenue service road was discussed. The City Council was asked to explore plac- ing a sidewalk in the area or proper control of the pedestrian usage of the road.for safety reasons. City Engineer Priebe responded that he would prepare a report with the recommendation of a walkway along the service road of Oakland Avenue onto Echo Drive. The proposed walkway would become a part of the 1983 sidewalk construction program. (c) COMMUNICATIONS FROM CITY ATTORNEY The City Attorney reported that in the lawsuit involving Elmer V. Johnson versus Daniel Wilfahrt and the City of Hutchinson, Dave Erlandson, and Hutchinson Police Department, the City, Officer Erlandson and the Police Department have been dismissed from the lawsuit. (d) COMMUNICATIONS FROM THE MAYOR Mayor DeMeyer suggested establishing some guidelines for industrial revenue notes and asked the City Attorney to prepare something in writing for the Council to review. City Administrator Plotz pointed out that the City already had guidelines stating the procedure and process to be followed. In addition, the City's auditing firm should review the applicant's financial statements to deter- mine if the project is feasible prior to a public hearing. Following discussion, Alderman Carls moved to submit the financial state- ments for Hutch Computers to the City auditors. Seconded by Alderman Mlinar and unanimously approved. IRM COUNCIL MINUTES NOVEMBER 9, 1982 11. 12 ti (e) COMMUNICATIONS FROM ALDERMAN MLINAR Alderman Mlinar inquired about unfair campaign practices during an election. He was told by the City Attorney that the County Attorney's office would be in charge of this matter, and he would check into it further. Alderman Mlinar requested that copies of a League of Minnesota Cities bro- chure entitled Validity of Expenditures for Specific Purposes, A Discus- sion of Legal Principles and Examples, be ordered for the Council members. In further comments, Alderman Mlinar made reference to the fact that Cummins Auction Company had been denied a public auction permit by the City, but they were holding an auction at the Hutch Auction Barn outside City limits. City Administrator Plotz stated the City ordinances regulate City property but not private property. Clarice Coston injected into the conversation the fact that the Chamber of Commerce Retail Committee is investigating City ordinances pertaining to transient merchants. This area has become a growing problem with various kinds of merchandise being sold. It was felt there should be some kind of control, and the Committee wants to work with the City on this project. (f) CITY COUNCIL WORKSHOP ON DOWNTOWN PARKING PLAN It was the consensus of the Council members that a City Council Workshop on the downtown parking plan should be scheduled for Monday, November 15, 1982 at 3:30 P.M. CLAIMS. APPROPRIATIONS AND CONTRACT P (a) VERIFIED CLAIMS The verified claims were approved upon a motion by Alderman Carls, unanimously. ADJOURNMENT for payment from the appropriate funds seconded by Alderman Mlinar and carried There being no further business, the meeting adjourned at 8:50 P.M. upon motion by Alderman Carls, seconded by Alderman Mlinar and unanimously carried. 9 • AFFIDAVIT EFFhC1n'E JULY 1, 1980 I f1Xti�2CI c _ AM OVER 65 YEARS OF AGE,. OR I AM ON DISABILITY AS DEFINED BY THE SOCIAL SECURITY ADMINISTRATION, AND MY INCOME IS LESS THAN $5,000 PER YEAR. THE STANDARD CHARGE OF $5.25 FOR TRASH AND REFUSE - SERVICE WOULD IMPOSE A FINANCIAL HARDSHIP ON ME AND I THEREFORE ASK REDUCTION OF THE CHARGE TO $1.50 SIGNATURE ( ' /��� — STREET ADDRESS ( 1q LG�% d FOR OFFICE USE ONLY _ TO: WATER DEPARTMENT Date Account Number Data Change TO: CITY COUNCIL Council Action: Approved 0 DATE Disapproved O N u v U Q 0 3 r d AUDIENCE: LOCATION Y This workshop is designed for clerical staff The workshop will be held December 3, 1982 at the N Q responsible for implementing records management, Earle Brown Continuing Education Center, 1890 ^ uL and department heads or records managers who Buford Avenue, St. Paul campus, University of m = E decide on systems to be used. To encourage Minnesota. Ample parking is available for 70 E E a cities to send teams of individuals involved cents per day in the parking lot next to the 1 �' in both implementation and decision making, center or 45 cents per day in the state fair- 1 L w we are offering a reduced fee of $45 for grounds lots nearby. A map showing the facility 1 m O additional participants. and parking tats will be mailed with confir- L N L mation of registration. 1 tee' °s PROGRAM SCHEDULE , w a 8:00 d.111. i. Final Registration REGISTRATION AND FEES v The fee for the workshop, which includes tuition, 9:00 MANAGING YOUR ORGANIZATION INTO THE course materials, lunches, and refreshment L v "OFFICE OF THE FUTURE " - -a dozen new breaks, is $50 for the first participant: the w developments in information fee for additional participants from the same o management for today's productive city is $45. Application for reqistration y m offices should be made on the attached form and mailed, � accompanied by the full fee, to our office by 1 Refreshment Break November 26, 1982. A full refund of the fee will be made if cancellation is received in writing by 10:45 THE POTENTIAL OF PROFESSIONAL November 30, 1982, or if the program is not held. n RECORDS MANAGEMENT FOR GOVERNMENT -- The University reserves the right to cancel the u developing and managing best workshop if necessary. N effective records management i C programs CONTINUING EDUCATION UNITS (CEUs) J £ o 12:00 Lunch This workshop carries 0.6 Continuing Education LL Units (CEUs). One CEU is defined as 10 contact -. z 1:00 P.M. VITAL RECORDS PROGRAM- -are you hours of participation in an organized continuing prepared to protect your education experience under responsible sponsor- ' n organizational records in the ship, capable direction, and qualified instruc- 1 c event of a disaster? tion. Participants who wish to receive CEUs are m w o � expected to attend all the scheduled hours of the N 1:30 DEVELOPING AND MAINTAINING workshop. Units will be posted in your name, U ' U EFFECTIVE STORAGE AND RETRIEVAL are available on a transcript at the University s p y ' ' v v w SYSTEMS -- alternative systems, equip- Office of Admissions and Records, and are transfer- m w meet, and approaches to effective able throughout the country to institutions ' z use recognizing such units. 1 U Refreshment Break FOR FURTHER INFORMATION CONTACT: ' Department of Conferences Staff 3:00 SELLING RECORDS MANAGEMENT TO JOE KROLL (612) 373 -3685 L MANAGERS, DEPARTMENT HEADS, AND MOIRA K.EANE (612) 373 -3843 CLERICAL STAFF -- making records BEV RINGSAK (612) 373 -3364 a o management work in successful Department of Conference, 335 Nolte Center N organizations University of Minnesota, 315 Pillsbury Drive S.E. O Minneapolis, MN 55455 a 4:00 THE ADVANTAGES OF MICROGRAPHICS AS N ' °x d L .A RECORDS MANAGEMENT TOOL IN The co- sponsors are committed to the policy that T c c TODAY'S OFFICES all persons shall have equal access to their 3 m programs, facilities, and employment without 4:30 Adjourn regard to race, creed, color, sex, national £ origin, or handicap z to O 3 I 1 J l�l w d L El o I v 1 rvr d ' .V. E z u E y E •O £o , z O N u v U Q 0 3 ri r d L Y J L � O N N Q 3 CS O Y o 0 E E a vl W C O Y L L N L O °s a rn v o L v N L In o y o � n u V N L i C 7 J n L L 0 w o � W v c N v c W O m m L OJ .+ a o N N N O V O O1 MI N d L C o O T c c o m £ q O w a o N m 4 C ? N ^ 0 O C C N L £ t E E N + O N U 1+ 0 O G c N L O W O Q D W T L O N O q Y+ N O 6 d N L L •O1 N n U c N d a v w u d O N C C L U O p a+ Y U E T 1- o m E E n Y C C U N Ol 9 N L Q U U O 9 L v v a L m w a W In L W a v i N 0 N o ^ S q L U v ✓ C G L 4- a, ri r d u Y J L � O N N N Q 3 CS O Y J C 9 ALRICK'S MENS CLOTHIERS 114 MAIN STREET-SOUTH HUTCHINSON. MINNESOTA 5535D TELEPHONE: 587 -2681 , 1,/1911982 Sirs; I.am representing the Downtown 3etail Association. We are planning to bring Santa Clause to Hatch via helicopter on December 4. We need an adequate place to land in the downtown area. Al Schultz of Cologne, the pilot, said the parking lot on Frakklin and first ave Md. would be suitable. Ae would like permission to use an area in Viis lot 100 feet by 100 feet. It will be fenced off for crowd control. We have liability insurance to cover us thru the chamber. of comomerce. Mr. Schultz also has the proper insurance, and we have obtained acertificate of insuance from his agent. Please discuss this on tuesdays council meeting the 23 of November. Thankyou very much. John J. Alrick x �� a o oh TO GL>�U,S 14L.) w L= = v iv-T' �D PrDm 060 WEST-FIRST NATIONAL BANK BUILDING ST. PAUL,MINNESOTA 55101 (612) 227 -8017 P O. Box BAB 340 FIRST NATIONAL BANK BUILDING ROCHESTER, MINNESOTA 55903 (507) 268-3156 312 FIRST NATIONAL BANK BUILDING WAYZATA, MINNESOTA 55391 (612) 475-0373 DORSEY & WHITNEY A Partnership Including Professional Corporations 2200 FIRST BANK PLACE EAST MINNEAPOLIS, MINNESOTA 55402 (612) 340 -2600 TELEX: 29- 0605 TELECORER a (612) 390-2868 JEROME P. GILLIGAN (612) 340 -2952 November 18, 1982 Mr. Gary Plotz Hutchinson City Administrator City Hall 37 Washington Avenue West Hutchinson, Minnesota 55350 Re: $500,000 Commercial Note (Hutchinson S & Partnership Project) City of Hutchinson, Dear Mr. Plotz: 201 DAV DSON BUILDING B THIRD STREET NORTH GREAT FALLS, MONTANA 59401 (406) 7n -3632 SUITE 675 NORTH 1800 M STREET N- W. WASHINGTON, D. C. 20036 (202) 295 -VSO 30 RUE LA BOETE 75008 PARIS, FRANCE TEL' 111 562 32 50 Development Revenue L Rehab, Limited Minnesota p.Notl 11982 I Enclosed are five copies of a form of resolution amending Resolution No. 7238 adopted by the City Council on August 2, 1982. If possible Jim McClure would like to have this considered by the City Council at its meeting next Tuesday. This amendment is necessary in order to reflect a reduction in the principal amount of the Note from $900,000 to $500,000 and set forth the interest rate and amortization schedule of the Note which were left blank in Resolution No. 7238. It is my understanding that Jim McClure will attend the Council meeting to answer any questions. If once you have reviewed this resolution you have any questions or comments, please call me. Yours truly, Jerome P. Gilligan JPG:cmn Enclosures cc: James McClure Lee Ashfeld James Schaefer Robert Beattie 9 Member resolution and moved its adoption: 40 introduced the following RESOLUTION NO. RESOLUTION RELATING TO AN $500,000 COMMERCIAL DEVELOPMENT REVENUE NOTE (HUTCHINSON S & L REHAB, LIMITED PARTNERSHIP PROJECT); AMENDING RESOLUTION NO. 7238 BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota as follows: Section 1. Recitals. This Council has on August 2, 1982 adopted Resolution No. 7238 which authorizes the issuance of the City's Ccmmercial Development Revenue Note (Hutchinson S & L Rehab, Limited Partnership Project) in the principal amount of up to $900,000 (the Note), under the provisions of Minnesota Stautes, Chapter 474, as amended (the Act), to finance a project under the Act on behalf of Hutchinson S & L Rehab, Limited Partnership, a Minnesota limited partnership (the Partnership). Representatives of the Partnership have now informed this Council that the principal amount of the Note is $500,000 and that it is necessary to amend Resolution No. 7238 in order to reflect the change in the principal amount of the Note and other terms of the Note set forth in Resolution No. 7238. Section 2. Amendment of Section 1 of Resolution No. 7238. Section 1 of Resolution No. 7238 is hereby amended to read as follows: Section 1. Definitions 1.01. In this Resolution the following terms, when used with initial capital letters, have the following respective meanings unless the context hereof or use herein clearly requires otherwise: Act: the Minnesota Municipal Industrial Development Act, Minnesota Statutes, Chapter 474, as amended; Assignment: the Assignment of Rents and Leases to be given by the Partnership in favor of the Lender; Building: the commercial building, including the Fixtures, located on the Land; City: the City of Hutchinson, Minnesota, its successors and assigns; Construction Loan greement: the Construction Loan Agreement to be exAecuted by the City, the Partnership and Lender; Facilities: the Land and the Building; Financing Statement: the Uniform Commercial Code Financing Statement to be executed by the City with respect to the Pledge Agreement; Fixtures: those items defined as such in Section 1 -1 of the Mortgage; Holder: the registered owner of the Note; Land: the real estate described in Exhibit A to the Mortgage; Lender: Citizens Bank & Trust Co., Hutchinson, Minn., a Minnesota state bank, its successors and assigns; Loan Agreement: the Loan Agreement to be executed by the City and the Partnership; Mortgage: the Combination Mortgage and Security Agreement and Fixture Financing Statement, to be given by the Partnership in favor of the Lender; Note: the $500,000 Commercial Development Revenue Note (Hutchinson S & L Rehab, Limited Partnership Project), authorized by the City pursuant to the Resolution; Partnership: Hutchinson S & L Rehab, Limited Partnership, a Minnesota limited partnership, its successors and assigns; Pledge Agreement: the Pledge Agreement to be executed by the City and the Lender; Project: the acquisition of the Land and the Building and the renovation and rehabilitation of the Building; Project Costs: those costs defined as such in Section 1.01 of the Loan Agreement; -2- • i Resolution: Resolution No. 7238 of the City, adopted August 2, 1982, as amended by Resolution No. , adopted November 23, 1982. Section 3. Amendment of Section 3.02 of Resolution No. 7238. Section 3.02 of Resolution No. 7238 is hereby amended to read as follows: 3.02. Preliminary City Approval. The Council gave preliminary approval to the sale of its revenue bonds pursuant to the Act and the loan of the proceeds to the Partnership for the acquisition and improvement of the Project suitable for use as a commercial building and authorized the preparation of such documents as may be appropriate to the Project by the following actions: (a) June 8, 1982, adoption of Resolution No. 7198 calling for a public hearing; (b) June 24, 1982 publication in The Hutchinson Leader, the official newspaper of the City, of the Notice of Public Hearing; (c) July 13, 1982, public hearing held at the City Hall; and (d) July 13, 1982, adoption of Resolution No. 7235, giving preliminary approval to the Project. The preliminary approval of the Project and the determination to proceed with the Project and its financing contained in Resolution No. 7235 is hereby ratified, confirmed and affirmed as of the date hereof. Section 4. Amendment of Section 3.03 of Resolution No. 7238. Section 3.03 of Resolution No. 7238 is hereby amended to read as follows: 3.03. Authorization and Sale of Note. The City hereby authorizes the issuance of the Note in the principal amount of $500,000 in the form and upon the terms set forth in the Resolution. The Note is hereby sold to the Lender at the prices and upon the terms set forth in the Resolution and in the Construction Loan Agreement. Section 5. Amendment of Section 5.01 of Resolution No. 7238. Section 5.01 of Resolution No. 7238 Ts hereby amended to read as follows: -3- 5.01. Form and Authorized Amount. The Note shall be issued substantially in the form hereinafter set forth, with such appropriate variations, omissions and insertions as are permitted or required by the Resolution, and in accordance with the further provisions of this Section, in the total principal amount of $500,000. -4- • UNITED STATES OF AMERICA STATE OF MINNESOTA COUNTY OF McLEOD CITY OF HUTCHINSON Commercial Development Revenue Note (Hutchinson S & L Rehab, Limited Partnership Project) R -1 $500,000 The City of Hutchinson, Minnesota, a municipal corporation of the State of Minnesota (the "City "), for value received, hereby promises to pay to the order of CITIZENS BANK & TRUST CO., HUTCHINSON, MINN., or assigns (the "Holder "), at its office in Hutchinson, Minnesota, or at such other place as the Holder may designate in writing, from the source and in the manner, and with interest thereon as hereinafter provided, the principal sum of FIVE HUNDRED THOUSAND DOLLARS ($500,000), with interest on the unpaid principal amount, from the date hereof until four (4) years from the date hereof (the date of this Note is hereinafter referred to as the "Delivery Date "), at the rate of twelve percent (12 %) per annum. The rate of interest on the unpaid principal amount of this Note shall be adjusted on the Delivery Date in the years 1986, 1990, 1994, 1998 and 2002 (the "Rate Change Dates ") to a rate per annum equal to the percentage rate payable on maturities of four (4) years set forth in the table of maximum interest rates issued most recently to the Rate Change Date by the United States of America, Department of Treasury, pursuant to Treasury Department Circular, Public Debt Series No. 3 -72, current revision or its successor, plus two percent (2%). Provided, that the rate of interest on this Note may never increase or decrease by more than three percent (3%) per annum on any Rate Change Date. The principal of and interest on this Note are payable in any coin or currency which at the time or times of payment is legal tender for the payment of public or private debts in the United States of America. This Note is payable in installments due as follows: (a) From and after the date hereof until the first day of the month next following the Completion Date (the "Amorization Date ") (the term "Completion Date" shall have the meaning given it in the Construction Loan Agreement, of even date herewith (the "Construction Loan Agreement "), by and between Citizens Bank & Trust Co., Hutchinson, Minn, a Minnesota state bank (the "Lender "), -5- Hutchinson S & L Rehab, Limited Partnership, a Minnesota limited partnership (the "Partnership "), and the City), the City shall pay interest only on the principal amount of this Note. Interest shall be due and payable on the first day of the month following the delivery of the Note and on the first day of each month thereafter, with a final payment of interest only on the Amortization Date, in an amount equal to the interest accrued to that date on the principal amount of the Note. (b) Commencing on the Amortization Date, and on the first day of each month thereafter, the principal balance of this Note, together with interest thereon shall be due and payable in 239 consecutive monthly installments in the amount of Five Thousand Five Hundred Ten Dollars ($5,510), subject to adjustment by the Holder on each Rate Change Date to the extent necessary to provide for full amortization of the principal balance of this Note on the first day of the 240th month following the Amortization Date, with a final payment of all principal and accrued interest on the first day of the 240th month following the Amortization Date, all payments to be applied first to interest and then to principal. All interest hereon shall be computed on the assumptions that each month contains thirty (30) days and each year three hundred sixty (360) days, except that the payments required under (a) above shall be made on the basis of actual days elapsed in a three hundred sixty (360) day year. Notwithstanding the foregoing, in the event that the interest on this Note becomes subject to federal income taxation pursuant to a Determination of Taxability as defined in the Loan Agreement, of even date herewith (the "Loan Agreement "), between the City and the Partnership, the interest rate on this Note shall be increased, effective as of the Date of Taxability, as defined in the Loan Agreement, to a rate per annum equal to the Lender's Base Rate as announced from time to time (the "Base Rate "), plus 2%, and the monthly payments under this Note shall be adjusted to the extent necessary to provide for full amortization of the principal balance of this Note on the first day of the 240th month following the Amortization Date and the City shall pay to the Holder of this Note and to any prior Holder the aggregate difference between (A) the amounts actually paid between the Date of Taxability, as defined in the Loan Agreement, and the date of such payment and (B) the amounts that 0 0 would have been paid to the Holder and any prior Holder during such period at such increased interest rate. The rate of interest on the Note shall change effective as of the date of a change in the Base Rate. In the event the City shall fail to make when due any interest payments or principal and interest payments required under this Note, the interest payment or principal and interest payment so in default shall continue as an obligation of the City until the interest payment or principal and interest payment in default shall have been fully paid, and, the City agrees to pay interest thereon (including to the extent permitted by law, interest on overdue installments of interest) at the rate of interest per annum borne on this Note. The principal of this Note may be prepaid either in whole or in part, on any date upon payment of a price equal to the principal being so prepaid plus accrued interest to the date of prepayment. Any prepayment shall not suspend or reduce required installment payments and shall be applied, after deduction of accrued interest, to reduce the principal installments due under the Note in inverse order of Maturity. This Note constitutes an issue in the total authorized face amount of $500,000. This Note is issued by the City pursuant to the authority granted by Minnesota Statutes, Chapter 474, as amended (the "Act "), for the purpose of providing funds for a Project, as defined in Minnesota Statutes, Section 474.02, Subdivision la, consisting of certain real estate and improvements thereon, and paying necessary expenses incidental thereto, such funds to be loaned by the City to the Partnership pursuant to a Resolution adopted by the City Council on August 2,,1982, as amended by a Resolution adopted by the City Council on November 23, 1982 (together the "Resolution "), the Loan Agreement and the Construction Loan Agreement, thereby assisting activities in the public interest and for the public welfare of the City. This Note is secured by a Pledge Agreement, of even date herewith (the "Pledge Agreement "), between the City and the Lender, and a Combination Mortgage and Security Agreement and Fixture Financing Statement, of even date herewith (the "Mortgage"), given by the Partnership in favor of the Lender and by an Assignment of Rents and Leases, of even date herewith (the Assignment), given by the Partnership in favor of the Lender. The proceeds of the Note are to be disbursed pursuant to the terms of the Construction Loan Agreement. -7- As provided in the Resolution, the City will cause to be kept at the office of the City Clerk a Note Register in which, subject to such reasonable regulations as it may prescribe, the City shall provide for the registration or transfer of ownership of this Note. This Note is transferable upon the books of the City at the office of the City Clerk- Administrator, by the Holder hereof in person or by its attorney duly authorized in writing, upon surrender hereof together with a written instrument of transfer satisfactory to the City Clerk, duly executed by the Holder or its duly authorized attorney. Upon such transfer the City Clerk will note the date of registration and the name and address of the new Holder upon the books of the City and in the registration blank appearing below. Alternatively, the City will at the request of the Holder issue new notes in an aggregate principal amount equal to the unpaid principal balance of this Note, and of like tenor except as to number, principal amount and the amount of the monthly installments payable thereunder, and registered in the name of the registered Holder or such transferee as may be designated by the Holder. The City may deem and treat the person in whose name this Note is last registered upon the books of the City with such registration noted on the Note as the absolute owner hereof, whether or not overdue, for the purpose of receiving payment of or on account of the principal balance, redemption price or interest and for all other purposes, and all such payments so made to the Holder or upon its order shall be valid and effectual to satisfy and discharge the liability upon this Note to the extent of the sum or sums so paid, and the City shall not be affected by any notice to the contrary. All of the agreements, conditions, covenants, provisions and stipulations contained in the Resolution, the Loan Bgreement, the Construction Loan Agreement, the Mortgage, the Assignment and the Pledge Agreement are hereby made a part of this Note to the same extent and with the same force and effect as if they were fully set forth herein. If the City should fail to make any monthly installment of interest or principal and interest when due, or if an Event of Default occurs under the Loan Agreement, the Construction Loan Agreement, the Assignment or the Mortgage, then the Holder may at its right and option, by written notice to the City and the Partnership, declare immediately due and payable the principal balance of this Note and interest accrued thereon to the date of declaration of such default, together with any attorney's fees incurred by the Holder in collecting or enforcing W-M • • 0 0 payment of interest or principal of this Note, without notice to or consent of any party. This Note shall not be payable from nor charged upon any funds of the City other than the revenue under the Loan Agreement pledged to the payment thereof, nor shall the City be subject to any liability thereon. No Holder of this Note shall ever have the right to compel any exercise of the taxing power of the City to pay this Note or the interest thereon, nor to enforce payment thereof against any property of the City except revenue under the Loan Agreement pledged to the payment thereof. This Note shall not constitute a charge, lien, or encumbrance, legal or equitable, upon any property of the City, except the revenue under the Loan Agreement pledged to the payment thereof and the property subject to the Mortgage and the Assignment should the City ever acquire title to it. This Note, including interest thereon, is payable solely from the revenue under the Loan Agreement pledged to the payment thereon, other than to the extent payable out of the revenue bonds to be issued by the City pursuant to the Act and out of any proceeds received from the sale or other disposition of the property subject to the Mortgage and the Assignment. This Note shall not constitute a debt of the City within the meaning of any constitutional or statutory limitation. However, nothing contained in this paragraph shall impair the rights of the Holder of this Note to enforce covenants made for the security thereof as provided under the provisions of Minnesota Statutes, Section 474.11. The Holder shall not be deemed, by any act of omission or commission, to have waived any of its rights or remedies hereunder unless such waiver is in writing and signed by the Holder and then only to the extent specifically set forth in the writing. A waiver with reference to one event shall not be construed as continuing or as a bar to or waiver of any right or remedy as to a subsequent event. IT IS HEREBY CERTIFIED AND RECITED that all conditions, acts and things required to exist, happen, and be performed precedent to or in the issuance of this Note do exist, have happened and have been performed in regular and due form as required by law. W1 IN WITNESS WHEREOF, the City has caused this Note to be duly executed by its duly authorized officers and its corporate seal affixed all as of the day of 1982. CITY OF HUTCHINSON, MINNESOTA By (SEAL) Mayor And: City Clerk- Administrator -10- • • PROVISIONS AS TO REGISTRATION The ownership of the unpaid principal balance of this Note and the interest accruing thereon is registered on the books of the City in the name of the registered holder last noted below. Signature of Date of Name and Address of City Clerk - Registration Registered Holder Administrator -11- Section 6. Amendment of Section 5.02 of Resolution No. 7238. Section 5.02 of Resolution No. 7238 is hereby amended to read as follows: 5.02. Note Terms. The Note shall be designated Commercial Development Revenue Note (Hutchinson S & L Rehab, Limited Partnership Project), and shall: (a) be dated as of the date of delivery thereof to the Lender; (b) be in the total principal amount of $500,000; (c) bear interest at the rate or rates and be payable in installments of interest and principal and interest as provided in the Note; and (d) be subject to redemption and prepayment prior to maturity in whole or in part on any date upon payment of a price equal to the principal being so prepaid plus'accrued interest to the date of prepayment. Section 7. Amendment of Section 5.06 of Resolution No. 7238. Section 5.06 of Resolution No. 7238 is hereby amended to read as follows: 5.06. Delivery and Use of Proceeds. Prior to delivery of the Note, the documents referred to below shall be completed and executed in form and substance as approved by the Mayor and City Attorney. The City shall execute and deliver to the Lender the Note in the total principal amount of $500,000, together with the following: (a) a duly certified copy of this Resolution; (b) original, executed counterparts of the Loan Agreement, the Construction Loan Agreement, the Financing Statement and the Pledge Agreement; and (c) such closing certificates, opinions and related documents as are required by bond counsel. Upon delivery of the Note and the above items to the Lender, the Lender shall, on behalf of the City, disburse to the Partnership the proceeds of the Note in reimbursement of Project Costs pursuant to the provisions of the Loan Agreement and the Construction Loan Agreement, and the proceeds so disbursed shall be deemed to have been -12- disbursed for the benefit of the City. The Lender and the Partnership shall provide the City with a full accounting of all funds disbursed for Project Costs. Section 8. Effect of Amendments. This resolution supplements and amends Resolution No. 7238. Except as amended or supplemented hereby Resolution No. 7238 shall remain in full force and effect. Adopted: November 22, 1982. Mayor Attest: City Clerk- Administrator -13- The motion for the adoption of the foregoing resolution was duly seconded by Member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted and was signed by the Mayor whose signature was attested by the City Clerk- Administrator. -14- 0 • RESOLUTION N0. 7294 RESOLUTION ADDING SUB- PARAGRAPH A TO MINNESOTA STATUTE 168.041 SUBD. 3 WHEREAS, there are 155 Deputy Registrars in the State of Minnesota, many of whom face a continuous and expanding problem of receiving bad /dishonored checks; and WHEREAS, there is no provision in the law which assists Deputy Registrars to collect on these bad /dishonored checks; and WHEREAS, the person who issued the bad /dishonored check receives no reprimand and in fact often is able to continue to drive their vehicle on Minnesota highways, even though they are not legally registered. NOW THEREFORE BE IT RESOLVED that by the Hutchinson City Council the County of McLeod, Minnesota that upon a recommendation of Eileen Torry, Deputy Motor Vehicle Registrar, that the proposed legislation, M.S. 168.041, Subd. 3 (a), same being before the City and made part of these proceedings by reference be and hereby is duly adopted and one copy each shall be forwarded to the McLeod County Auditor and to the Association of Minnesota Counties for the purpose of introducing this proposed legislation before the 1983 legislative session. Adopted by the Council this 23rd day of November, 1982. James G. DeMeyer Mayor ATTEST: Gary D. Plotz City Clerk 6 -� PROPOSED LEGISLATION M.S. 168.041, Subd. 3(a) (new) Subd. 3(a) SUBD. 3(a) When any person is issued registration plates, tabs and /or Title Certificates for a motor vehicle where payment is made by a check or draft which is subsequently dishonored or returned for any reason, any registrar, deputy registrar or other authorized agent for the issuance of registration plates and certificates, may make application to the Court for its Order requiring the registration plates and registration certificate of said motor vehicle to be surrendered to the Court.' Upon surrender thereof, the Court shall issue a receipt therefore. r. The Deputy Registrar may apply for a refund of the dishonored or returned check or draft, after the Court has received the registration plates and/or registration certificate. The Commissioner of Public Safety shall pay for the requested refund to the Deputy Registrar and the person who issued said dishonored or returned check or draft shall pay an additional $10.00 fee to be split 30p to the County Court Fund and 70% to the County Sheriff Fund. RESOLUTION NO. 7296 • CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Gear Kit $ 1077.70 Mayno Pump Sewer Yes Van Buren & Markson Inc. Nalco 7122 7142.40 Chemical for Sewage Plant Sewer Yes Nalco Chemical Co. The following items were authorized due to an emergency need: ITEM I COST Date Approved: November 23, 1982 Motion made by: Seconded by: PURPOSE DEPT. I BUDGET I VENDOR Resolution submitted for Council action by: Fund. RESOLUTION NO. 7297 TRANSFERRING $20,000 FROM LIQUOR STORE TO GENERAL FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $20,000.00 is hereby transferred by the Liquor Store to the General Adopted by the City Council this 23rd day of November, 1982- ATTEST: ry D. Plotz City Clerk James G. DeMeyer Mayor REVENUE REPORT Description TAXES LICENSES •PERMITS AND FEES FINANCING FEES INTER - GOVERNMENT REVENUE CEMETERY PERPETUAL CARE FUND CHARGES FOR SERVICES FINES AND FORFEITS SALE OF EQUIPMENT CERTIFICATES MISCELLANEOUS REVENUE CONTRIBUTIONS FROM OTHER FUNDS REVENUE FOR OTHER AGENCIES WATER F SEWER FUND WATER 0 SEWER UTILITIES CITY OF HUTCHINSON FINANCIAL REPORT FOR October 1982 CURRENT ADOPTED YEAR TO REMAINING PERCENTAGE MONTH BUDGET DATE AMOUNT BALANCE USED $0,000,000.00 $0,0001000.00 $0,000,000.00 $0,000,000.00 NONE 855,303.00 NONE 855,303.00 22.00 11,232.00 13,699.34 2,467.34 122.0 2,804.33 36,000.00 30,673.81 5,326.19 85.2 NONE 2,000.00 1,000.00 1,000.00 50.0 167,812.56 828,673.00 579,012.26 249,660.74 69.9 100.00 000 2,000.00 2,000.00 9,628.81 295,059.00 169,371.99 125,687.01 57.4 1,757.00 26,000.00 19,170.98 6,829.02 73.7 NONE 60,000.00 NONE 60,000.00 13,402.36 164,640.00 137,467.29 27,172.71 83.5 NONE 372,500.00 289,339.47 83,160.53 77.7 214.03 300.00 531.73 231.73 177.2 $ 195,741.09 $ 2,651,707,00 1,409,440. 13 46.8 $ 1,242,266.87 $ 89,416.93 $ 917,300.00 $ 869,359.44 $ 47,940.56 94.8 EXPENSE REPORT CITY OF HUTCHINSON FINANCIAL REPORT FOR 0(,tober iggg CURRENT ADOPTED YEAR TO MONTH BUDGET DATE AMOUNT 0,000,000.00 0,000,000.00 01000.000.00 REMAINGING BALANCE 0,000,000.00 PERCENTAGE USED e DECRIPTION GENERAL FUND MAYOR t, COUNCIL 2,779.03 32,157.00 26,848.83 5,308.17 83.5 CITY ADM. /CITY CLERK 10,922.16 98,350.00 87,706.27 10,643.73 89.2 CIJ =IONS 4,358.87 8,678.00 6,603.75 2,074.25 76.1 • 131,163.68 9,381.32 93.3 FINANCE 13,234.51 140,545.00 MOTOR VEHICLE 5,480.16 50,737.00 46,321.66 4,415.34 91.3 ASSESSING NONE 16,874.00 8,436.60 8,437.40 50.0 LEGAL 2,252,27 24,233.00 27,005.49 2,772.49 111.4 PLANNING 104.74 1,425.00 1,075.54 349.46 75.5 CITY HALL 5,783.81 38,383.00 38,040.80 342.20 99.1 OLD ARMORY 1,677.81 20,913.00 17,483.97 3,429.03 83.6 POLICE DEPARTMENT 59,575.58 524,784.00 474,489.54 50,294.46 90.4 • FIRE DEPARTMENT 6,932.40 129,255.00 109,038.94 20,216.06 84.4 COMMUNITY SERVICE OFFICER 3,376.38 27,469.00 23,734.46 3,734.54 86.4 PROTECTIVE INSPECTIONS 4,434.05 40,074.00 33,821.86 6,252.14 84.4 CIVIL DEFENSE 33.25 450.00 347.96 102.04 77.3 SAFETY COUNCIL NONE 150.00 NONE 150.00 FIRE MARSHALL 3,525.89 33,112.00 27,616.00 5,496.00 83.4 ENGINEERING 15,090.39 137,815.00 115,351.83 22,463.17 83.7 (!XPINSL REPORT CONTINUED STREETS $ ALLEYS STREIIT MAINTENANCE ACCOUNT CONSERVATION OF HEALTH LIBRARY SENIOR CITIZEN CENTER • PARK /RECREATION ADMINISTRATION RECREATION CIVIC ARENA PARK DEPARTMENT CEMETERY DOWNTOWN DEVELOPMENT LAWCON DEBT SERVICE • AIRPORT TRANSIT UNALLOCATED GENERAL EXPENSE IRA CURRENT MONTH 0,000,000.00 27,378.22 5,681.65 337.78 1,227.96 5,725.67 4,159.36 8,601.30 20,477.66 3,415.41 NONE NONE 4,333.00 2,364.50 5,645.08 915.64 5,973.95 $235,798.48 ADOPTED BUDGET 0,000,000.00 288,652.00 64,635.00 000 52,537.00 10,268.00 55,668.00 57,852.00 89 ,093..00 254,646..00 33,726..00 000 110,430.00 55,668.00 47,775.00 65,659.00 143,387.00 000 ,655,400.00 YEAR TO DATE AMOUNT 0,000,000.00 224,676.58 51,154.48 50,847.25 11,002.52 48,064.21 53,162.61 78,781.04 227,817.39 27,280.39 (80.52) 15,552.08 61,083.88 48,791.16 48,096.64 60,331.46 45,678.06 REMAINING BALANCE 00,000.00 63,975.42 13,480.52 1,689.75 734.52 7,603.79 4,689.39 10,311.96 26,828.61 6,445.61 (80.52) 94,877.92 5,415.88 1,016.16 17,562.36 83,055.54 45,678.06 2,229,229.81 $426,170.197 PERCENTAGE USED 0 77.8 79.1 96.8 107.2 86.3 91.9 88.4 89.5 80.9 999.9 14.1 109.7 102.1 73.3 42.1 999.9 Il\PI!NSE REPORT CONTINUED I)I;SCRTPTION WATER $ SEWER FUND WATER F, SEWER ADMINISTRATION WATER PLANT OPERATIONS SEWER PLANT OPERATIONS K] CITY OF HUTCHINSON FINANCIAL REPORT FOR October 1982 CURRENT ADOPTED YEAR TO REMAINING PERCENTAGE MONTH BUDGET DATE AMOUNT BALANCE USED 0,000,000.00 $0,000,000.00 0,000,000.00 0,000,000.00 % 36,587.19 822,026.00 563,279.23 258,746.77 68.5 134,125.29 1,305,825.00 590,820.15 715,004.85 45.2 18,454.89 135,750.00 168,224.17 32,474.17 123.9 $2,263,601.00 939,424.06 58.5 190,013.66 1,324,176.94 I 1. CALL TO ORDER 9 MINUTES HUTCHINSON PLANNING COMMISSION TUESDAY, OCTOBER 19, 1982 The regular meeting of the Hutchinson Planning Commission was called to order by Chairman Don Erickson at 7:30 P.M. with the following members present: Jim Johnson, Ted Beatty, Roland Ebent, Larry Romo, Dr. Thomas tyke and Elsa Young in addition to Chr. Erickson. Absent: None. Also attending were City Engineer Marlow Priebe, Fire Marshal George Field and City Attorney Jim Schaefer. 2. MINUTES The minutes of the regular meeting dated September 21, 1982 were unan- imously approved on motion by Larry Romo and seconded by Ted Beatty. 3. PUBLIC HEARINGS (a) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY JEROME KOCKELMAN The hearing was opened at 7:31 P.M. with the reading of publication # 2987 as published in the Hutchinson Leader on Tuesday, October 7, 1982. Video tapes were shown of the site for all to view. It was explained the variance is being requested for a covered walkway from the front door to the newly constructed garage. Mr. Kockelman stated the old steps were removed because they were narrow and dangerous. Mr. Beatty stated a neighbor had approached him about a pipe that she felt was draining into the sanitary sewer. He questioned whether this was allowed. City Engineer Marlow Priebe commented it should be looked at and perhaps be changed to drain into the storm sewer. Mr. Kockelman replied this was an old pipe from a drain in his garage that he replaced which only handled run off water from his driveway. The hearing was closed at 7:39 P.M. on motion by Ted Beatty and seconded by Elsa Young. Motion carried unanimously. Mr. Ted Beatty then made a motion to recommend approval_of the requested variance to the City Council. Seconded by Dr. Lyke, the motion unanimously carried. 7�'A Planning Commission Page 2 Minutes October 19, 1982 (b) CONSIDERATION OF REQUEST FOR A CONDITIONAL USE PERMIT SUBMITTED BY LOUIS BRUNNER Chr. Erickson opened the hearing at 7:41 P.M. with the reading of publication Ii 2988 as published in the Hutchinson Leader on Thurs- day, October 7, 1982. Video tapes were again shown of both the location where the build- ing is going to be relocated and also the site where it is coming from. It was staffs recommendation a new roof be put on the building. Mr. Brunner stated he did plan on putting on a new roof after the garage is relocated. It was pointed out the building will meet all the setback require- ments. The hearing was closed at 7:48 P.M. on motion by Ted Beatty and seconded by Elsa Young. The motion carried unanimously. Mr. Roland Ebent then made a motion to recommend to the City Council the conditional use permit be granted with the provision a new roof be added as recommended by staff. Seconded by Ted Beatty, the mot- ion unanimously carried. (c) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY HUTCHINSON PUBLIC SCHOOLS The hearing was opened at 7:49 P.M. with the reading of publication # 2989 as published in the Hutchinson Leader on Thursday, October 7, 1982. The request is for a conditional use permit for an accessory build- ing (wood- framed) to a concrete block building in an I -1 zone. The zoning ordinance requires accessory buildings in I -1 zones to be constructed of the same material as the main building. Video tapes were once again shown of the site. The photo showed a building under construction in an area other than was indicated on the plan submitted by the school. Also a small red barn was shown which was not indicated on the plans. Mr. Jim Mills, representing the Hutchinson Public School, explained the two buildings shown in the film were constructed by the students and will be moved as they are sold. Hutchinson Planning Commission October 19, 1982 Page 3 Construction has not yet begun on the building which the conditional use permit is being requested. It will be located as indicated on the map and remain there until such time the land is sold. The building will then be moved from the premises and relocated. It will be used for storage. The hearing was closed at 8:00 P.M. on motion by Ted Beatty. Seconded by Larry Romo, the motion unanimously carried. Dr. Lyke then made a motion to recommend that the City Council grant approval of the conditional use permit with the stipulation the building be moved off the site upon sale of the land and also they comply with staffs recommendation that the building have a foundation and the color combination be the same as the existing building. Seconded by Ted Beatty, the motion carried unanimously. 4. OLD BUSINESS (a) PROTECTION OF FUTURE ROADWAY EAST OF KIMBERLY COUNTRY ESTATES Director of Engineering, Marlow Priebe, explained that at the time Kimberly Country Estates was approved, there was concern for a future roadway to Highway # 7. Mr. Priebe stated staff was requesting authorization to begin the necessary procedures of the Maps Street Act. City Attorney Jim Schaefer is to check into exactly what procedures are to be followed. It was questioned if the property owners had been notified. It was determined that they had not been notified. Mr. Ebent questioned under what right the city has to designate land for roadways. Mr. Schaefer replied under the Maps Street Act. Mr. Romo asked the limit or size of land that would be requested. Mr. Schaefer pointed out some figure of practicality would be considered. Mr. Jim Johnson then made a motion to the City Council that under the Maps Street Act the procedures which would follow accordingly should begin to provide an approximate location of a northsouth line of property to be designated to give access from Hwy 7 to the Luce Line Trail. Seconded by Ted Beatty, the motion carried unanimously. (b) ACTION TO CORRECT REZONING SOUTH OF SOUTH GRADE ROAD AND WEST OF THE MALL Mr. Priebe had written a memo indicating at the time of the rezoning of this property, during the steps of procedures that followed sev- eral errors had been made in the legal description of this property. Hutchinson Planning Commission October 19, 1982 Page 4 Mr. Jim Schaefer City Attorney explained he would like a reaffirmation that the minutes of the Planning Commission dated March 18, 1980 were indeed correct. After review, Mr. Ted Beatty made the motion the minutes of the Planning Commission dated March 18, 1980 were correct. Seconded by Elsa Young, the motion carried unanimously. (c) REVIEW OF FINAL SITE PLAN FOR BETHKE'S PUD "ROLLING GREENS TOWN- HOUSE" Mr. Beatty asked City Engineer Marlow Priebe if the plan meets all the requirements of the subdivision ordinance to the best of his knowledge. Mr. Priebe replied it did. This is the final development plan. After discussion, Mr. Ted Beatty made a motion to recommend approval to the City Council of Mr. Bethke's final development plan. Second- ed by Jim Johnson, the motion unanimously carried. (d) REVIEW OF PRELIMINARY PLAT FOR PETERSON ESTATES Mr. Priebe explained the county requires platting if the land being subdivided is under ten acres. This is going to be divided into two lots. After discussion, Mr. Ted Beatty made a motion to recommend approval to the City Council as per Mr. Priebe's recommendations in his memo dated October 18, 1982. Seconded by Larry Romo, the motion carried unanimously. 5. NEW BUSINESS (a) REVIEW OF SKETCH PLAN - VIRGIL JORGENSEN Mr. Priebe explained the county once again requires platting because of the size of the lots. After brief discussion, a motion was made by Elsa Young to recommend approval to the City Council. Seconded by Ted Beatty, the motion unanimously carried. 6. ADJOURNMENT On motion by Ted Beatty, the meeting was adjourned at 8:45 P.M. on motion by Ted Beatty and seconded by Larry Romo. Motion carried unanimously. i i r MINUTES Tree Board October 19, 1982 Members Present: Mike Carls, Jerry Brown, Mrs. Axel Jensen, Roy Johnsen, Ivan Larson and Mark Schnobrich. Memorial Trees Mark Schnobrich reported that the International Order of Odd Fellows, Hutchinson Lodge, was interested in starting a project of donating plaques for trees given to the city for it's memorial tree planting program. These plaques were to con- sist of small metal markers to be placed on a large rock located in Fred Roberts Park. Each small marker designating that a tree was planted in Roberts Park for that individual named. After discussion, the board disagreed with this form of marker placement, instead recommending that due to the anticipated low response to this project, only markers be placed at the base of memorial trees. Roy Johnsen then stated that the city's involvement with the project end and let the public take hold of it and respond. He said the city has provided the access for people to plant memorial trees and that it's involvement should end there. Forestry Projects Schnobrich reported on some of the projects the city was currently undertaking. Wood sales accounted for $306 over the past weekend with a good response by the public. No problems were encountered with debarking of the logs. Logs would be able to be debarked easily enough to make it feasible for sale to the public, so far so good. More wood sales are anticipated for November. Pruning of boulevard trees has commenced with Oak Street and North High Drive being the first two areas to receive the pruning, the Maples on these blocks were passed over last spring due to the residents complaints of excessive sap flow. Due to the season of the year (autumn with trees in full coloration) some com- plaints were received in Bruce Ericson's office. In order to reduce those com- plaints as much as possible, Bruce requested that Schnobrich distribute fliers to are residents before pruning is to begin. These fliers will describe the city's reasons for pruning and emphasize that all care and thought would be practiced when pruning boulevard trees in front of residences homes. 1983 Tree Planting All the trees for spring planting in 83' have been purchased now, and will be distributed in the spring. Species selected are the following: Emerald Queen Norway Maple, Sugar Maple, Backberry, Honey Locust, Marshall's Ash, Redmond Linden, Kentucky Coffee Tree, Northern Catalpa, Scotts Pine. $3,500 was the purchase price. Jerry Brown reemphasized that the city will still dictate what trees will be planted in certain sections of town. Adjournment The meeting was adjourned at 8:35 p.m. Submitted by Mark C. Schnobrich klm � -c rMINUTES . PARKS 6 RECREATION ADVISORY BOARD OCTOBER 6, 1982 MEMBERS PRESENT; Dr. Chernausek (chairman), Roy Johnsen, Rollie Jensen, Kathy McGraw, Don Falconer 6 Mike Carls. Others present were, Bruce Ericson, John McRaith, Mary Haugen and guest Homer Pittman (building official). MINUTES The minutes dated September 1, 1982 were approved by a motion made by Roy Johnsen and seconded by Don Falconer. INFORMATION SIGNS Bruce informed the board that there is no further developments on the information signs that the Chamber of Commerce is working on and he will keep this item in old business for the next meeting. ARENA RENTAL POLICY The board was presented with a proposed rental policy for the Civic Arena - (attached). A motion by rake Carls and seconded by Rollie Jensen and unanimously approved was made to present the policy to the City Council for approval. CIVIC ARENA CONDITION Building official Homer Pittman was present to discuss the problems with the Civic Arena and stated that something should be done to correct the shifting that is happening on the north side of the building but that the Arena was in no immediate danger. A motion was made by Mike Carls and seconded by Roy Johnsen to make the econditiontof the CiviccArena soya definateeansw firm er antbea e found on the problems that exist. It was also .suggested that Revenue sharing money be used to do this and that it be done as soon as possible. It is suggested that Mary compile a list of the pro- blems that are already known at the arena to aid the firm. Mary informed the board that the ice will be ready on October 23rd. Bruce suggested that members should stop out in the next week while "the pit " -is open so Mary could show everyone where the problems exist. BOARD MEMBERS The board discussed the fact that Roy Johnsen and Ward Haugen's terms had expired and "a recomendation should be made to the council concern- ing re- appointment or replacements. Roy Johnsen stated he would like to continue and Rollie Jensen said he would contact Ward before the next meeting. The board also stated that Bruce Peterson and Denny Luke were also interested in serving. r• � 1983 BUDGET The approved 1983 budget was discussed with the final cuts made by Council. Bruce pointed out that the one area the board needs to address is that the Recreation Revenue was raised $5100.00 and that to accomplish this fees need to be adjusted. He stated that he and John have reviewed the possibilities and suggested the revenue be attained in the following way. Tournaments add $1500.00 Adult riser fee (raised from $4.00 to 5.00) 2300.00 Swimming fees $8 to $9 1000.00 Tiny Tots $8 to $9 330.00 Total $5130.00 These fees will be discussed at the next meeting when a decision could be made. OLD ARMORY The statcs of the Old Armory was discussed and Bruce stated that he felt that the boards feelings should be known since the Old Armory Committee was meeting on Thursday October 7 to formulate a question for the November Election. A motion was made by Kathy McGraw seconded by Rollie Jensen to oppose renovating, expanding or bringing the Old Armory up to code and to recommend that a new building be built at a site to be determined which will meet the needs of Hutchinson. The motion was unanimously approved with Mike Carls abstaining due to council involvement. (The statement to the Old Armory Committee is attached) ADJOURNMENT The meeting was adjourned at 5:45 p.m. 0 0 (612) 587 -5151 city OF NuI'CAO"lA►soN 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: November 3rd, 1982 TO: Mayor and City Council FROM: Fire Marshal SUBJECT: Old Armory The boiler in the old armory has been prepared for operation, but as of yet, it has not been filled with water. To date there has been no Teal danger of freeze -up due to cold weather. However, now that cold weather is here, a decision must be made to start up the boiler and heat the old armory, or else the water lines must be blown out to prevent possible freezing of other piping to the restrooms, etc., or should we turn off the water and let what is in the lines freeze -up. If you have any questions regarding the above - mentioned, please contact me. Respectfully, CI 7 OF HUTC NS Nw ge, ield Fire Marshal GF:nt / / (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 TO: Mayor & City Council FROM: Bruce Ericson, Parks & Recreation Director DATE: November 19, 1982 SUBJECT: Old Armory Roof Since the previous roof problems at the Old Armory were re- ported, the building has developed two problems which we are cur- rently dealing with. We will repair these problems as soon as possible. The problems are: 1. The roof is leaking near the chimney on the south side of the building, about 75 feet east of where the pre- vious leaks were repaired. This leak is in the same gutter on the same side of the building. 2. The condensate pump on the boiler is broke down. This needs to be repaired as soon as possible, as the pump circulates the water for the heating system. As I mentioned before, we will be taking care of both of these problems as soon as possible. klm 9�9'1 utch Computer industries 1113 West High way 7 Hutchinson, Minnesota 55350 Hutchinson City Council City Hall Hutchinson, Minnesota 5535C Gentlemen: Telephone 611 - 587 -.2940 November 2, 1982: Duane Hoversten and myself, Cerald Cornell, partners, intend to construct a 5,000 square foot retail, office and warehouse building on Highway 7 West. We would like you, the City Council of Hutchinson, to determine if this project falls within its guidelines for industrial revenue financing, prior to submitting the $1,000.00 escrow deposit as provided for in Article 10 of the City Council Resolution 6342. If you do consider this project as qualifying, we will immediately proceed to comply with all of the requirements contained in said resolution with the exception of 1. minimum size of issue. The attached brief description of the proposed project should provide you with the information to assist you in the determination. Very truly yours, Ay Partner Y ✓u' Hutch Computer Industries 1115 West Highway 7 Telephone Hulchinson, Minnesota 55350 612 -587 -2940 PROJECT INFORM; %T I. Project Description We will construct a 5,000 square foot building as shown in the blue prints. We currently have purchased the property and have begun site preparation. The proposed cost estimate is $198,750. for the building and $12,000. for loan costs. The construction will be started March of 1983. We are asking for $185,000., less than 80% of our total cost. II. Aid to Development of Commerce Our company has grown from a computerprorrammer to several employees and sales in most states and Canada. i'utuie growth is contingent on having space available. We have looked at many existing sites and none are adequate. So we feel we must now construct a facility. We sell and service personal and small business computers and market software including our own copyrighted "Compulize Systems ". Our industry is in its infancy and we feel that we are on the tip of a big future. We need your help to achieve growth for Hutchinson and our company in a relatively new industry. We cannot afford today's interest rates and uncertainty. III. Redevelopment of Highway 7 West We feel that the proposed will greatly crbance the desirability of the adjacent properties along the highway. The redevelopment has to date been centered on the other end of the highway toward Downtown. However, our proposal is to develop an area that could act as the anchor to the far end of the higluay. IV. Increase in Tax Base Our building will reward this community kith a large increase in real estate taxes compared with existing usage. Also, as we continue to provide jobs to new employees, these taxes help the community tax base. V. Tentative Financing Commitment We have secured a tentative financing commitment with a local lending institution. Therefore, the placemenc of notes does not appear to be a problem. VI. Ownership and Lease Duane and I will build the building and have a long —term lease with Hutchinson Computer Industries, Inc., of which we have 100% ownership. lJ • i 'QUALITY BUILDINGS FOR LESSI" Don, Ron and Roger Ploeger HIGHWAY 212 EAST - HECTOR, MN 55342 612 -8 -48 -6262 - Hector 612 -5f,7 -4016 - Cedar Mills October 19, 1981 Hutch Computer, Inc. Hutchinson, Minnesota 55350 Dear Sirs; We propose to construct a new 5,000 sq. ft. retail store, office, and store area. The building would he constructed using the following sgecifications. 1.) Sitework: We will excavate the lot, add gravel fill, set up the north side for earth shelter, add retaining walls, pave and stripe the parkin Lot. 2.) Concrete: The building will nave a poured foundation, reinforced floor, sidewalks, and doar aprons as necessary. 3.) Structure: The wails will be wood fr:ime; a floor truss system, and toss rafte.s will be incorporated in the design. 4.) -Finishing: The interior will be tastefully decorated with oak millworl, wallpaper, paint, carreting, and ceramic tile. 5.) Piumbing: All plumbing is included according to state codes, handicapped included. The work will he c.,mplet.d by a master plumber, licensed in tli nne.,nta. 6.) L'9.AC: All mechaa ?cal work is included. The systems will he designed by an engineer and constructed for the maintenance of proper comfort levels. 7.) Electrical: The entire electrical system will be installed by a licensed electrician complying with state and local codes. 8.) Engineering: All structual, mrchnnical, and electrical systems will be designed and certified by an -ngineer licensed in the state of Minnesota. We will use skilled craftsmen in each respective field for a completed project that conforms to the area and proposed business. =. Jw0711d 'rglwy Bwlalihq CoAn, cfha QUALITY DUIIDINGS FOR LESS!" Don. Ron and Roger Ploeger HIGHWAY 212 EAST HECTOR, MN 55342 612 -84F: 6262 - Her.lor 6' ^ X87.4016 - Cedar Mills Page 2 Based on T? years of r:i•cricncc, p,:li•eiii.try drawings, and estimates from local mechanical Contractor!,; we aut;C;::atC a rotal project cost, excluding land, of: One hundred, nirety -eight rnousand, cev -n oundl —d , fifty dollars and - -- 00/100. ($198,750.00) This cost is set up for 'oeginnin;; Canr,rrU<.tion in *larch, 1983. Should the economy fluctuate or the st.v ting lime Fc I:- ir;•ed, a large increase in price can be anticipated. Respectfully submitted, t> Ke th J. Schultz Project Designer Donald Ploeger President :, > KJS /jk • 0 J Hutchinson Computer Industries, Inc. Additional Specifications Pursuant to Obtaining Tax - Exempt Financing Project Costs: 1. Acquisition of Land (already purchased) $ 20,000.00 2. Construction Costs 198,750.00 3. Fond Costs (estimated) 14,000.00 4. Site Improvements Done to Date 4,000.00 TOTAL COSTS $236,750.00 Requested Financing Amount $185,000.00 Project will be secured by first real estate mortgage from Duane Hoversten ; and Gerald Cornell on property located on Highway 7 west in Hutchinson. In addition, there will be an assignment of lease between the principals and Hutchinson Computer Industries, Inc. Upon approval of the tax exempt financing, and issuance of the note, the City of Hutchinson will have no further direct obligation relative to this issue. Advances against the note, payments on the note, financial reporting, and any other necessar- follow -up or communication will be directly between the principals of the project and the note holding institution. PRELIMINARY TERMS FOR INDUSTRIAL REVENUE NOTE FOR HUTCHINSON COMPUTER INDUSTRIES, INC. 1. Amortorized for 15 years. 2. Variable rate, set at 70% of Prime Rate (New York Prime) with a floor of 9% and a ceiling of 18%. 3. Certified construction costs. 4. Dispersements using lien waivers. 5. Delivery of martgage to property free and clear. 6. Compliance with all appropriate building and zoning requirements. 7. Assignment of leases. (612) 587 -5151 F CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 TO — MAYOR AND COUNCIL FROM — KEN MERRILL, CITY ACCCOUNTANT SUBJECT — PARKING ASSESSEMENT To review the numbers and information we have from the Nov. 16, workshop the following is given: All three plans have the Theatre and J's Pizza vaulation and parking numbers reduced by 112. Plan C has increased the value of the S/L building to $608,140. PLAN A — The assessement roll is based upon a total expediture of $900,000. The 60/40 split (60% assessed 40% City cost) results in $540,000 being assessed to the property owners. PLAN B — The assessment roll is based upon a total expediture of $550,000 and as in plan A results in an assessement of $330,000 being spread over the benefited property owners. PLAN C — The formula used is base upon common cost being spread over the entire parking district. Common cost being the cost of issuing the bonds (split 60/40) and the revenue bonds being totally assessed. The parking district is than broken down by block or a block and neighboring block combined to make assessements of lots within those blocks. The cost of the land and improvement is split on a 60/40 basis while the cost of the buildings (Masonic Temple and Plowman building) and their demolition are assessed 100% to the property owners. All other parking lots are on a 60/40 split of the assessements. PROGRAM COSTS 1.Common cost (issuance and some apprasial cost) 81,001 original but we must add the second interest payment to this of 1982 in the amount of $61,700. 2. Parking bonds — outstanding 1970 revenue issue — $34,600 3. Wigen lot — $109,185 No additional dollars at this time for further improvements PAGE 2 PARKING 4. Carlson - $53,232 being purchased on a contract for deed. 5. Bretzke - Option price and apprasial, estimated cost of demolition and estimated site prepartion not including drainage nor curb and gutter $120,600. 6. Masonic - cost as in number 5 totaling $184,150. 7. Plowman - A & B parcels costs as number 5 totaling $187,200. 8. Plowman - parcel C (no option at this time) cost without apprasial expense of $28,200. 9. Baseman - property acquired thorgh General Fund reimbusement would be $45.760. If program did not include this reimbursement lot benefit:- may not be used (will seek legal opinion). If all options except number 8 cost would total $877,500. If all options except number 7 cost would total $718,500. OTHER CONSIDERATIONS In a phone conversation with Jerry Gilligan of the Dorsey law firm the interest which is being earned by the bond issue can be used in the same manner as the bond issue proceeds. We have earned about $150,000 - $160,000 with interest continuing to be earned. I have been in contact with various state agencies about being able to adopted the roll and place it on the tax statement for 1983 at this time nothing has been stated if we can still adopt for 1983. In any case the council may adopt the roll at any time for taxes payable in 1984. ( The assessement roll would be shorten to 14 years.) We will have a definite answer by the council meeting. 0 (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 November 23, 1982 M E M O R A N D U M TO: MAYOR AND CITY COUNCIL FROM: GARY PLOTZ, CITY ADMINISTRATOR SUBJECT: PARKING ASSESSMENT APPEALS The Council directed me to contact the people who sent letters regarding objection to the parking assessment and to negotiate where possible. ORIGINAL RESPONSES 130 (approx.) original notices of assessment 40 of the 130 were in response RESPONSE TO REVISIONS - PLAN A, B, or C 16 of 40 letters are not applicable (out of revised district, or tenants, or not objecting) 16 of 40 indicated a willingness to compromise (see attached report) 2 of 40 no response 4 of 40 objections remain, no reaction to revisions 2 of 40 response anticipated today All 40 notified of Council meeting and of scheduled agenda item of assessment roll consideration 0 0 MEMORANDUM November 23, 1982 Page 2 NOT APPLICABLE (LEGALLY) APPEALS NAME BUILDING CONTACT COMMENTS Janousek, William Small Barber tel. Objects to any amount of Shop 1 -23 -82 assessment Letter of objection filed after deadline Oleson, Victor AMC dealership tel. Out of revised district 11 -19 -82 boundaries Rozmarynowski, Wash Tub Bldg. tel. Out of revised district Robert 11 -19 -82 boundaries Visher, Ray Barber Shop tel. 11 -19 Appeal only applies to Quast owner George owner, not tenant Quast con- tacted tenant Jaqua, Robert Sears tel. 11 -19 Appeal only applies to Quast owner George owner, not tenant Quast con - tacted tenant Swanke, James Swanke Motor left mess- Out of revised district age 11 -18, boundaries 11- 19,11 -23 Kramer, A.R. Coast -to Coast left mess- Out of revised district age 11 -19, boundaries 11 -23 Burich Irvin Citizens Bank tel. 11 -19 Appears not to be an appeal Iry Burich Peterson, Gary Job Service Bldg tel. 11 -19 Out of assessment district boundaries 9 0 MEMORANDUM November 23, 1982 Page 3 NOT APPLICABLE (LEGALLY) APPEALS NAME BUILDING CONTACT COMMENTS White. Dr. Dental office tel. 11 -19 Out of revised district boundaries Chernausek, Dr. Dental office tel. 11 -19 Out of revised district left messg.boundaries Meade, Russ Meade's 66 tel. 11 -19 Out of revised district boundaries Stolpman, Bernard Wash Tub Bldg. tel. 11 -18 Out of revised district boundaries Larson, Dr. National Foods sent letter Out of revised district boundaries Hedman, Deanna Diet Center - sent lette�Appeal only applies to owner, not tenant Schlecht, Arle Elks sent letter Out of revised district tel. 11 -18 boundaries TOTAL 16 of 40 LETTERS MEMORANDUM November 23, Page 4 0 0 1982 WILLING TO COMPROMISE NAME BUILDING CONTACT COMMENTS Jensen, Neil former McComb- tel.11-19, (Chuck Wilson) Knutson Bldg. 11 -23 - Neil Jensen Jensen, Neil Carly's Shoes tel.11-19, (representative) 11 -23 Would drop appeal for 3 more credits accessible parking Would drop appeal for 3 more credits of accessible parking Quast, George Pikals, Sears, tel. and Still objects;however S &H, Gilmer personal compromise under Plan B office meeting possible 11- 19,11 -23 Lietzau, Marlin Hassan Valley mtg. 11 -23 Considering supporting Lodge Plan A, if parking "kitty- corner" with Smith project Smith, Richard all property of mtg. 11 -22 Smith Supports Plan A only, Plan B makes project impossible Would drop all appeals if: 1. Plan A approved. 2. Use of all of tax increment on self - supporting payback. 3. Trade 150' of Parcels A & B, for Main Street frontage of 150', less 2000 sq. ft. on corner. 4. Since buildings in fror to be demolished, drop existing assessment notice 0 MEMORANDUM November 23, 1982 Page 5 NAME Henke, Milburn WILLING TO COMPROMISE BUILDING Carol's Cafe Buytaert, John & J's Pizza Maureen Brill, Chuck Theatre CONTACT COMMENTS mtg. 11 -23 Would drop appeal for credit of 5 spaces laid out diagonally mtg. 11 -19 May consider dropping appeal for 50% proposed assessment - undecided. 11 -18 Prefers Plan B, likes 50% reduction based on hours - undecided. Shuft, Lester Dental office mtg. 11 -18 Would drop appeal for & GTC tel. 11 -22 credit of one additional accessible space present behind dental office. Meyer, Lorraine A)Meat & Cheese tel. 11 -23 Shop Brinkman, John (Milt on vaca- tion) B)Bldg. on NW corner Wash & Main Brinkman Studio tel. 11 -23 Supports Plan B, would like GTC carved out for part warehouse, then would drop appeal. Meat & Cheese shop outside district Favors Plan B based on cost, may not appeal. Supports Plan A and Smith proposal 0 0 MEMORANDUM November 23, 1982 Page 6 Benjamin,Arthur Jr. & Sr. Carlson, Bennie Schaefer, F.W., Ashfeld, Lee Rustom, Joan Dobratz, Richard WILLING TO COMPROMISE BUILDING CONTACT COMMENTS Nemitz Paints mtg. at store Willing to compromise - 11 -23 would agree to Plan B, if trade for use of his private land on N. side of building for credit of 7 spaces; equal to 7 X $133= $931 Veterinarian, mtg. 11 -19 Would drop appeal for gas station additional credit of renovated accessible spaces. American Legion mtg. 11 -19 J & J Findings mtg. 11 -19 Likes A or B but undecided would consider dropping appeal if treated like theater and J's Pizza (50% reduction) plus credi for 28 more spaces with agreement to verify forthcoming Would consider dropping appeal if: 1. Credit for one garage space. 2. Parking requirement based on furniture store. 3. Prefers Plan B Dobratz Furniture tel.11-23 Leaning toward Plan B TOTAL 16 OF 40 LETTERS 9 0 MEMORANDUM November 23, 1982 Page 7 OBJECTIONS REMAIN, NO REACTION TO REVISIONS NAME BUILDING Fay, Frank Hotel, R.E. Office, Margaret's Riesberg, Everett Star Surplus Haas, Bill(rep.) Luedtke,Martin Kelly, Walt CONTACT OOMMENTS letter 11 -18 Still has strong reser- tel. 11 -23 vations, revisions no comment tel. 11 -23 Still objects, revisions no reaction Coast to Coast tel. 11 -23 No reaction to revisions Hutch Cafe tel. 11 -23 Objects to size of assess- ment based on "no liquor available" TOTAL 4 OF 40 LETTERS CONTACTED - NO RESPONSE NAME BUILDING CONTACT Wichman, Jack Sewing Supply tel. 11 -18 & 11 -23 Lovald, Alice Home Bakery wrote lett requesting meeting TOTAL 2 OF 40 LETTERS COMMENTS No return call - notified of council meeting =_r No response - notified of council meeting C C MEMORANDUM November 23, 1982 Page 8 i RESPONSE ANTICIPATED TODAY NAME BUILDING CONTACT COMMENT Minar Standard Station mtg. with E. Rix 11 -22 will return call 11 -23 Elliott, Geraldine Kentucky Fried meeting at Chicken 4 p.m. today TOTAL 2 OF 40 LETTERS C M E M O R A N D U M DATE: November 19, 1982 TO: Mayor and City Council -------------------------- - - - - -- FROM: Gary D. Plotz, City Administrator -------------------------- - - - - -- SUBJECT: Discussions with First State Federal Savings and Loan - Don Glas --------------- - - - -- and Larry Romo — — The City Council at their last workshop directed me to discuss the proposed purchase of the 40 foot strip directly behind First Federal with the Savings and Loan officers. On Thursday, November 18 and Friday, November 19 First Federal maintained the position that they were not interested in selling the strip directly behind their building, known as parcel C. That parcel is currently appraised at $28,200.00. 1 was also requested by Mike Carls and Ted Beatty to see whether or not they would be willing to sell parcel B (vacant lot), 75 foot frontage on Hassan and parcel C, 40 foot frontage on Hassan. The Savings and Loan officers have taken the position that that would sever the value of the remaining parcel (A) , known as the Plowman building; therefore, they would not be interested in this proposal. They informed me that they would only sell the property as a complete unit (A and B, or A, B and C). In conclusion, it appears that the City Council may be making a decision on either having parking within that block by exercising the option on A and B or having no parking at that end of Main Street. Don Glas indicated that he will attempt to contact you individually to explain their position between now and Tuesday evening's meeting. cc: Don Glas, First State Federal Jim Schaefer, City Atty. Ken Merrill, City Acct. /ms U0111, W VF (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 OPTIONS OF PROPERTY OWNED BY 1ST STATE FEDERAL SAVINGS 8 LOAN PLAN A PARCEL A - PLOWMAN BUILDING $10,167.47 PARCEL B - VACANT LOT SO. (6,564.00) PARCEL C VACANT LOT EXTREME (2,844.40) SOUTHERN END OF PROPERTY 1ST FEDERAL.BUILDING 6,345.20 PLAN B PLAN C $6,213.42 $29,006.35 (4,011.30) (13,992.50), „. (1,738.23) ( 5,450.44)_. 3,877.59 35,709.51 NUMBERS ARE ONLY PRELIMARY AND SUBJECT TO CHANGE DEPENDING ON DECSIONS OF COUNCIL AND LAND WHICH IS ACQUIRED. PLAN A IS FOR A TOTAL PLAN OF $900,000 PLAN B IS FOR A TOTAL PLAN OF $550,000 PLAN C BREAKS THE COST DOWN ON A PER BLOCK BASIS AND ALSO ASSUMES A BASE COST SPREAD OVER THE ENTIRE PARKING DISTRICT.- 0 0 6 N"�)vembet 23; 198'. Hutchinson, Mli t Mayor & Council Members City of Hutchinson I wDuld like to voice my continued opposition to any assessments for parking against the property at 104 N. Main St., which I lease from C. K. D. Minar of Minneapolis. My business is the service of antomobiles and U Haul rentals. With the storage behind Hutchinson - Stewart Veterinary Clinic and my own lot - I have all the spaces I need, unless it snows 12 feet and I must stockpile sn-3w until summer. I rather doubt the City will let me store my snow, U Hauls and other equipment in their lots, even though there is plenty of space there' Thank you for the opportinity of expressing my opposition to any more parking assessments. Sincerelv, Emil C. Rix Downtown Standard 104 N. Main St. Hutchinson, MN 55350 I i 0 NEIL J. JENSEN ATTORNEY AT LAW 22 NORTH MAIN, HUTCHINSON, MN 55350 TELEPHONE 612/587.2046 November 18, 1982 Mr. Gary Plotz City Administrator City of Hutchinson 37 West Washington Ave. Hutchinson, MN 55350 Re: Parking Lot Assessments Dear Mr. Plotz: Vill Ay 0 �X Q U i I understand that the approval or disapproval of the assess- ment roll on parking lots will take place on Tuesday, November 23, 1982. With that in mind, I am submitting this letter and attached diagram in support of the request previously made by Carly Hoeft and myself for additional parking credits. I understand that currently a total of 15 parking slots are required for our two buildings -and we have been given credit for a total of six. This letter should serve as a request for an increase from 6 credits (3 each) to 9 credits (4� each). You will note on the attached diagram that 60 feet of east/ west length is available along my south line. This is where we allow for angle parking. Five cars can easily be parked there- - if properly lined, it could accommodate six cars. You will also note that 75 feet 6 inches is available along Carly's north line. This is where he allows for parallel parking for three cars. Finally, Carly, himself parks parallel along the north wall of my building, indicated on the diagram as 15 feet 6 inches. All cars can enter and exit without moving any other cars. Please submit this proposal to the city council. NJJ:kbn Attachment I A h' ffixu� a P Q k e-r� - y� i i '1 i r" TO AMERICAN LEGION HUTCH:INSON POST 140, 96 Hutchinson, Minnesota 55350 e C ' City Council Hutchinson, Minnesota FROM: American Legion Post 96 RE: Proposed Off-Street Parking Plan 0 ll 1982 99 DATE: November 22, 1982 -------------------------------------------------------------------------------- The Hutchinson American Legion Post 96 wishes to express its concerns and desires with respect to the most recent off - street parking plans for down- town Hutchinson. It is our understanding that there are currently two plans before the City Council for consideration. Plan A for $900,000 is basically the original plan with the diagonal on- street parking removed. The preliminary assessment figure for the American Legion under this plan is $23,013. The second plan, Plan B, is for $550,000. This plan includes all of the parking allocations of Plan A with the deletion of the First State Federal property (old Plowman Building). The preliminary assessment to the American Legion under this plan is $14,063. The American Legion strongly opposes both of these plans for the following reasons: 1. The magnitude of both plans in terms of assessment costs to the American Legion; 2. Lack of equitable credits given to the American Legion for exist- ing parking units; and 3. Lack of consideration given for the American Legion's evening hour business. It is our contention that we have provided for ample parking for our facilities through a lease agreement dated June 17, 1976 between Faith Lutheran Church of Hutchinson and the American Legion Post 96 of Hutchinson. That lease agreement (copy attached) allows the American Legion to use Lot 1, Block 33, South Half, City of Hutchinson containing approximately 30 parking spaces, for its exclusive use. Pursuant to this lease agreement we are requesting the City Council to provide credit to the American Legion parking assessment for these units. It is also the contention of the American Legion that we are an evening K_d, City Council Page Two November 22, 1982 entertainment establishment with its general hours of operation during the evening hours. As such, we request the Council to consider us in the same status as the State Theatre and J's Pizza which we understand receive a 50 percent reduction in the proposed assessment due to its evening hours. The Hutchinson American Legion Post 96 will consider withdrawing its objection to Parking Plan B, the scaled down project, if the City Council credits the American Legion for the approximately 30 parking spaces already provided for under the lease agreement with Faith Lutheran Church and if the American Legion receives the same favorable consideration provided to other evening businesses in the newly revised downtown parking district. Sincerely, AMERICAN LEGION POST 96 ;,�• PETERSON & GIOER LEASE AGREEMENT THIS AGREEMENT Made this, 1976'by and between Faith Lutheranl� day of party'of the first C urch, Hutchinson, Minnesota, Hutchinson, Minnesota, part, Lessor, and American Le'g'ion Post No. 96, WITNESSETH,,Thattthefsaid second part, Lessee. consideration of the rents and ` ccovenantsyhereinafter smentioned, County of McLeod' and1Sate og?'t the _said part of the oes� hereby, Remise; Lease an cr bed'" re County Minnesota vizs hvP8 }� '3n�tfie�w, - .- Lot One (1), Block Thirty -three (33), South Half, City of Hutchinson, McLeod County, Minnesota. TO HAVE AND TO HOLD, The above rented premises unto the said Lessee, its successors and assigns, for and during the full term of five years from and after the first day of June, 1976, provided, however, the Lessor, its successors and assigns shall have the option to renew this Lease Agreement for two additional five year periods upon written notice to Lessee, said written notice to be given 90 days prior to the expiration of the first Lease period or any renewal period. In the event the Lessor does not renew said Lease as hereinbefore provided said Lease shall automatically expire and be null and void; provided, however, that in the event the Lessor does not exercise its first or second renewal option or Lessor sells said premises as hereinafter provided to someone other than Lessee, the Lessor shall pay as reimbursement to the Lessee a portion of Lessee's initial inrtstment incurred during the first 5 year lease period, provicicd _li t: er a r .s cc�tee. ' .. in vesEinent,wi2_I be.deprec ate84bv3 i�� Y ies Qrcto :at said initial premises, and "that the'Lessors obligationaof`reim}�ursement} p' essee g - Y,eaz'sessea�:ogcup'es _said "- , terminates after 15 years. For and as consideration for rent and in lieu thereof, the Lessee agrees within one year from date hereof to resurface said premises with asphalt, to provide a driveway from said premises to Hassan Street, and to install proper curb and gutter. Lessee agrees to properly maintain said improvements in workman -like manner, and to remove snow and debris from said premises during the term of this Lease or its renewal. During the term of this Lease, members and guests of Lessor shall have the right to park vehicles on said premises during Lessor's church and related functions. And is follows: That1shouldutheesaidrLessee fail btow make tthep above smentioned as improvements or maintain them as herein specified, or fail to fulfill any of the covenants herein contained; then and in that case it shall be lawful for the said Lessor to. -re -eater and above premises,;, ``8 and en . e Possession of the iakfaQ efai�f ®3�at � f�':� «.- same.• y Lessee for the full term of thi ✓Sa- r nJ 1h V d�'t And the said Lessee also covenants and agrees to and with the said Lessor not to assign this Lease or underlet the above premises or any part thereof, without first obtaining the written consent,of the said Lesso;,_and:tliat s4id Lesseb�wi l,•at of th expiration id pr eltimq a�gfherej. recited, quietly y eld'an sy=yender the: aforesaid premisesjjncludin%kimpr9vements ,thereon,.a4l,34 said Lessor, ,its ,successors _anci;assign�, in�as good conditi as when ;Lessee took theml,re on; and; repair, asonable wear and.tear and�Idamage.by, the elements alone excepted.RY ,, And the said Lessor does covenant that the said Lessee upon performing the covenants aforesaid, shall and may peaceable and quietly have, hold and enjoy the said remised premises for the term aforesaid. -1- The Lessor further agrees that in the event Lessor receives offers or offers the above premises for sale during the term of this Lease or its renewal, that Lessor will provide Lessee written notice stating the purchase price and any additional terms and does cove- nant and agree with Lessee to first offer said premises for sale to Lessee for a period not to exceed 90 days. In the event the Lessee does not wish to exercise its option to purchase said premises, this Lease Agreement, its term or renewal shall expire and be null and of 30 days after Lessee's failure that event to exercise its option and, in the Lessee agrees to quietly yeild possession to Iassor. IN TESTIMONY WHEREOF, Both parties have hereunto set their hands and seals the day and year hereinbefore written. s<.r FAITH LUTHERAN CHURCH, HUTCHINSON, MINNESOTA Everett Hantge, Coun i President By Mrs. Gordon Fratzke, Secretary LESSOR AMERICAN LEGION POST NO. 96 BYfccc (' Er in Prieve, Commander Thomas Koeppen, utant `' s State of Minnesota ) LESSEE County of McLeod ss. On this :!LA day of Notary Public within and for s id County, � 19�- -' before me, a Everett Hantge and Mrs. Gordon Fratzke,topmespersonallyeknown, who, being each by me duly sworn did say that they are respectively the Council President and Secretary of Faith Lutheran Church, Hutchinson, Minnesota, Lessor, named in the foregoing instrument, and that the said instrument was signed in behalf of said Lessor and said Everett Hantge and Mrs. Gordon Fratzke acknowledged said instrument to be the free act and deed of said Lessor. _ W State of Minnesota ) It r 1..�w1 N. JENSEN - _ f� r)nI1 -: NOTARY pUBtIC MIN4ES CTA E County of McLeod q ,' ) ss " MC L(OD CDLNTY ) � �n Y. Coc alyipp LDIM h1 J. IGO On this day of_ 19� Notary Public within and for said Count before me, a Ervin Prieve and Thomas Koen Y. personally appeared each by ie duly sworn did sap , to me personally known, who, being and Adjutant of American Legion hPost hNo. a96,r Lessee, vnamed hinCt eafore- going instrument, and that the said instrument was signed in behalf said ssee Kepen ac said instrumentato be1therfreePactvandndeedoofssaidpLesseeknowledged LOUISE ASSEN i' NOTARY ►UKX — MINnEEDpt MCLEOD COUNT -C (/ W fomm!ssbn Exp}Yi L4 7, 1901 —2— t 0 (612) 587 -5151 f1UTlH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 ENGINEER'S REPORT DATE: November 15, 1982 TO: Mayor and City Council FROM: Director of Engineering SUBJECT: 1983 Improvement Projects Gentlemen: I have studied the following areas and find that the proposed projects are feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on Tuesday, December 14, 1982. Project 83 -01. Respectfully submitted, CITY OF HUTCHINSON Marlow V. Priebe Director of Engineering IWASM Attachment V -(2 �i PROJECT NO. 83 -01 CONSTRUCTION ADMINISTRATION AND CAPITALIZED LAND SECTION TYPE OF IMPROVEMENT LOCATION COST ENGINEERING COSTS INTEREST ACQUISITION TOTAL 1 8" Watermain & Appurtenances Fair Ave. from Monroe St. to $ 17,000 $ 3,000 $ 1,500 -0- $ 21,500 T.H. 22 2 8" Watermain & Appurtenances T.H. 22 from Fair Ave. to Oakland Ave 14,500 2,700 1,300 -0- 18,500 3 8" Watermain & Appurtenances T.H. 7 from 5th Ave NE to 200' West of 44,000 4,000 2,000 2,000 52,000 Michigan St. 4 6" Watermain & Appurtenances Waller Drive from Bluff St. to 400' SE 9,200 1,900 900 -0- 12,000 5 Grading & Appurtenances Lindy Lane and Hilltop Dr. in Kimberly 4,800 800 400 -0- 6,000 Country Estates • 6 Curb & Gutter, Base & Boston St. from Atlanta Ave. to 8,100 1,000 500 -0- 9,600 Appurtenances Baltimore Ave. in Paden's lst Add. 7 Curb & Gutter, Base & Baltimore Ave. from Boston St. to T.H. 12,800 1,900 900 -0- 15,600 Appurtances 15 in Paden's lst Add. 8 Curb & Gutter, Base & Bradford St. in Schmidtbauer's 2nd Add. 5,000 1,000 500 -0- 6,500 Appurtenances 9 Curb & Gutter, Base & Sherwood St. in Schmidtbauer's lst & 2,500 500 300 -0- 3,300 Appurtenances 2nd Additions 10 Curb & Gutter, Base & Lindy Lane from Garden Drive to 550' 10,000 2,000 1,000 -0- 13,000 Appurtenances East in Kimberly's Country Estates 11 Grading, Base, Temporary Grove Street from Second Avenue S.W. 195,000 30,000 15,000 -0- 240,000 Surfacing or Permanent to T.H. 15 Surfacing & Appurtenances 12 Grading, Base, Temporary Brown Street from Division Avenue 88,000 18,000 9,000 -0- 115,000 Surfacing or Permanent to T.H. 15 Surfacing & Appurtenances 13 Grading, Base, Temporary Glen Street from Third Avenue S.W. 125,000 20,000 10,000 -0- 155,000 Surfacing or Permanent to Linden Avenue Surfacing & Appurtenances 14 Grading, Base, Temporary Franklin Street from Second Ave. S.W. 83,000 19,000 8,000 -0- 110,000 Surfacing or Permanent to Fourth Avenue S.W. Surfacing, Curb & Gutter & Appurtenances 15 Grading, Base, Temporary First Avenue S.W. from Main St. to 66,000 17,000 8,000 -0- 91,000 i, Surfacing or Permanent Franklin Street Surfacing, Sidewalk, Curb & Gutter & Appurtenances Assessable Cost $ 698,300 Deferred Assessable Cost -0- City Cost $ 523,100 TOTAL PROJECT COST $1,221,400 ;y, �2T CONSTRUCTION ADMINISTRATION AND CAPITALIZED LAND SECTION TYPE OF IMPROVEMENT LOCATION COST ENGINEERING COSTS INTEREST ACQUISITION TOTAL 16 Grading, Base, Surfacing, Second Ave. S.E. from Adams St. $ 74,000 $ 18,000 $ 8,000 -0- $100,000 Curb & Gutter & Appurtenances to Huron Street 17 Grading, Base, Surfacing & Linden Avenue from Lynn Road 116,000 23,000 X1,000 -0- 150,000 Appurtenances to Main Street 18 Grading, Surfacing & Jackson Street from McDonald 25,000 5,000 2,400 -0- 32,400 Appurtenances Drive to Roberts Road 19 Sidewalk Jefferson St. from Washington Ave. 54,000 11,000 5,000 -0- 70,000 to 3rd Ave. S.E. and Washington Ave. S.E., First Ave. S.E., Second Ave. S.E. and Third Ave. S.E. from Hassan St. to Adams St, and Adams St. from Washington Ave. S.E. to Fair Avenue TOTALS $ 953,900 $ 179,800 $ 85,700 2,000 $1,221,400 Assessable Cost $ 698,300 Deferred Assessable Cost -0- City Cost $ 523,100 TOTAL PROJECT COST $1,221,400 ;y, (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: November 15, 1982 TO: Mayor and City Council FROM: Director of Engineering RE: 1983 Improvements For your information the report completed on the proposed construction projects includes the cost for permanent surfaced streets, costs for maintenance of streets and street lights. The cost breakdown of the $523,100 city cost is as follows: Watermain to be paid from Sewer & Water Fund $ 92,000.00 Maintenance of Streets $ 80,000.00 Street Lights $ 13,000.00 Sidewalk $ 35,000.00 State Aid Funds $189,800.00 Street Intersections & City Property $113,300.00 The estimated cost per front foot for permanent surfaced residential streets is $27.03. The estimated cost per front foot for temporary surfaced residential streets is $17.63. The cost for subsequent surface restoration based on 1982 cost index is $1.50 per front foot. It is anticipated that the 1983 projects would be completed in 1984 with additional surface restoration required in 1989 and 1994. Based on 1982 cost index the cost by 1994 for the temporary surfaced streets would be $17.63 + $1.50 + $1.50 for a total of $20.63. This total being $6.40 less than for permanent surfaced street. In the event the temporary surfaced street design is approved, a decision should be made relative to assessing the cost for surface restoration of other streets in the City. Based on 1982 cost index this would be $2.80 per front foot per application for a slurry seal on streets that have a constructed surface. Presently we find it necessary to do this work every 10 years. If this is approved, it would be necessary to have hearings for the following streets: Michigan St. from Railroad to Hands, Inc. Spruce Court between McLeod Ave. to N. Termini Grove Street North of Washington Avenue Century Avenue between Jefferson Street to T.H. 15 Tenth Ave. N.E. between 11th Ave. to Elm Street Ninth Ave. N.E. between T.H. 15 to Elm Street Northwoods Ave. between T.H. 15 to East Termini Maple St. between Northwoods to College Ave. Spruce St. between Northwoods to College Ave. Harrington St. between Linden Ave. to Juul Road Milwaukee Ave. between East Termini to Country Estates _e� r • • November 15, 1982, memorandum Mayor and City Council 1983 Improvements Page Two Southview Drive between Linden Ave. to 200' West of Sunset St. Peterson Circle between 6th Ave. N.E. and South Termini Circle Drive between Alan St. and South Termini Respectfully, CITY OF HUTCHINSON Marlow V. Priebe Director of Engineering MVP:nt 4 • RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT PROJECT NO. 83 -01 RESOLUTION NO. 7293 WHEREAS, pursuant to Resolution No. 7291 of the City Council, adopted November 9th, 1982, a report has been prepared by Marlow V. Priebe, City Engineer, with reference to the following improvements: 8" - watermain on Fair Ave. from Monroe St. to T.H. 22 8" - watermain on T.H. 22 from Fair Ave. to Oakland Ave. B" - watermain on T.H. 7 East from 5th Ave. N.E. to 200' West of Michigan St. 6" - watermain on Waller Drive from Bluff St. to 400' Southeast Grading on Lindy Lane and Hilltop Drive in Kimberly Country Estates Curb & Gutter on Boston St. from Atlanta Ave. to Baltimore Ave. in Paden's First Addition Curb & Gutter on Baltimore Ave. from Boston St. to T.H. 15 in Paden's First Addition Curb & Gutter on Bradford St. in Schmidtbauer's Second Addition Curb & Gutter on Sherwood St. in Schmidtbauer's First & Second Addition Curb & Gutter on Lindy Lane from Garden Rd to 550' East in Kimberly Country Estates Grading, base, temporary surfacing or permanent surfacing on Grove St. from 2nd Avenue S.W.- to T.H. 15 Grading, base, temporary surfacing or permanent surfacing on Brown St. from Division Ave. to T.H. 15 Grading, base, temporary surfacing or permanent surfacing on Glen St. from 3rd Ave. S.W. to Linden Ave. Grading, base, temporary surfacing or permanent surfacing and curb and gutter on Franklin Ave. from 2nd Ave. S.W. to 4th Ave. S.W. Grading, base, temporary surfacing or permanent surfacing, sidewalk and curb and gutter on First Ave. S.W. from Main St. to Franklin Ave. Grading, base, surfacing and curb and gutter on Second Ave. S.E. from Adams St. to Huron St. Grading, base and surfacing on Linden Ave. from Lynn Road to Main St. Grading and surfacing on Jackson St. from McDonald Drive to Roberts Road in McDonald's 6th Addition Sidewalk on Jefferson St. from Washington Ave. to 3rd Ave. S.E. and Washington Ave.,lst Ave. S.E., 2nd Ave. S.E., and 3rd Ave. S.E. from Hassan St. to Adams St. and Adams St. from Washington Ave. S.E. to Fair Avenue, _ and this report was received by the council on November 23, 1982. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvements listed above in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant Minnesota Statutes Chapter 429 at an estimated cost of the improvement of $1,221,400.00. 2. A public hearing shall be held on such proposed improvements on the 14th day of December, 1982 in the Council Chambers at City Hall at 8:00 P.M. and the City Clerk give mailed and published notice of such hearing and improvements as required by law. Adopted by the City Council this 23rd day of November 1982. Clerk Mayor y 0 - November 19, 1982 City Council City of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 RE: Hutchinson Fire Station Hutchinson, Minnesota Gentlemen: 6 KORNGIEBEL ARCHITECTS 102 MAIN STREET HUTCHINSON, MINNESOTA 55350 612 -567 -2483 Fire Cheif Lloyd Schleuter and I now agree the Mechanical Contractor has completed the contract work and added agreed upon work subsequent to the contract. We hereby request final payment in the amount indicated on the enclosed pay request bringing the balance for this portion of the Fire Station to zero. Yours, Todd Schnobrich Kornoiebel Architects Jp Enclosure KORNGIEBEL ARCHITECTS 102 MAIN STREET HUTCHINSON. MINNESOTA 55350 612 - 567 -2463 September 10, 1982 City Of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 RE: Hutchinson Fire Station Hutchinson, Minnesota Gentlemen: A meeting was held July 23, 1982 to establish the work to be done by the Mechanical Contractor to complete the contract. The following people were in attendance: Lloyd Schleuter Jim Shaffer Darrel Saxton Paul Martinson John W. Korngiebel Todd Schnobrich Fire Chief City of Hutchinson Saxton Plumbing & Htg. RCM Korngiebel Architects Korngiebel Architects It was established that additional bracing be provided for the overhead fill line, resweat a fractured fitting, new insulation and tape to be provided and a one (1) year warranty on the line by the Mechanical Contractor be provided. The Fire Department was to provide labor to move the line reinsulate and tape insulation with materials provided them. The line was moved and the Mechanical Contractor provided the additibnal bracing and repaired the fracture and provided the insulation and tape. Thereby, fulfilling the contract and setting on to warranty the fill line. The Mechanical Contractors final Pay Request is attached for payment, lien waiver attached. Sincerely, t �0" ' x Todd Schnobrich i Korngiebel Arc *tects w APPLICATION AND CERTIFICATE FOR PAYMENT TO (Owner): City of Hutchinson Hutchinson, Minnesota ATTENTION: Korngiebel Architects 102 South Main Street Hutchinson, Mn 55350 AIA DOCUMENT G702 PROJECT: Hutchinson Fire Hall CONTRACT FOR: Mechanical Work CONTRACTOR'S APPLICATION FOR PAYMENT CHANGE ORDER SUMMARY Change Orders approved in previous months b Owner FOTAL ADDITIONS DEDUCTIONS Approved this Month - - - 769.99 -�— Number Date Approved M -1 11 -2 -81 TOTALS 769.00 Net change by Change Orders The undersigned Contractor certifies that to the best of his knowledge, information and belief the Work covered by this Application for Payment has been completed in accordance with the Contract Docu. ments, that all amounts have been paid by him for Work for which previous Certificates for Payment were issued and payments received from the Owner, and that current payment shown herein is now due. CONTRACTOR: Saxton PlurrI & Heating, Inc. B ate: 13 May 1982 ARCHITECT'S CERTIFICATE FOR PAYMENT In accordance with the Contract Documents, based on on -site obser- vations and the data comprising the above application, the Architect certifies to the Owner that the Work has progressed to the point indicated; that to the best of his knowledge, information and belief, the quality of the Work is in accordance with the Contract Docu- ments; and that the Contractor is entitled to payment of the AMOUNT CERTIFIED. APPLICATION NO: Final PERIOD FROM: TO: ARCIiITECT'S PROJECT NO: PACE ONE OF PACES Distribution to: ❑ OWNER ❑ ARCHITECT ❑ CONTRACTOR El CONTRACT DATE: 26 Aup:ust 1981 Application is made for Payment, as shown below, in connection with the Contract. Continuation Sheet, AIA Document G703, is attached. The present status of the account for this Contract is as follows: ORIGINAL CONTRACT SUM ....................... $ FA nn0 nD Net change by Change Orders .... j69.00 CONTRACT SUM TO DATE ........................ $ 66,769.00 TOTAL COMPLETED & STORED TO DATE ........... $ 66, 769.00 (Column G on 6703) $ - - - - - -- or total in Column I on G703 TOTAL EARNED LESS RETAINAGE ..................$ 66,769.00 LESS PREVIOUS CERTIFICATES FOR PAYMENT ....... $ 63,430.55 CURRENT PAYMENT DUE ......................... $ 3,338.45 0 State of: Minnesota County of: Pope Subscribed and sworn o before me this 13 h ay of May , 1982 Notary Public: qq� .� J[% ��o' My Commission expiry: 13 October 198 AMOUNT CERTIFIED $ % % I Lef' T-0- (Attach explanation if amount certified differs i m the amount applied for.) ARCHITE T: I Jo B Date: This Certificate is not negotia le. The OUNT CERTIFIED is payable o ly to the Contractor named herein. Issuance, payment and acceptance of payment are without prejudice to any rights of the Owner or Contractor under this Contract. AIA DOCUMENT G702 • APPLICATION AND CERTIFICATE FOR PAYMENT • APRIL 1978 EDITION • ALAS • © 1978 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 G702 — 1978 r Cl a, CONTINUATION SHEET AIA DOCUMENT 0703 PAGE OF PAGES 0 r� AIA Document 6702, APPLICATION AND CERTIFICATE FOR PAYMENT, containing APPLICATION NUMBER: Contractor's signed Certification is attached. APPLICATION DATE: In tabulations below, amounts are stated to the nearest dollar. PERIOD FROM: Use Column 1 on Contracts where variable retainage for line items may apply. TO: ARCHITECT'S PROJECT NO: A B C D E f G H I ITEM DESCRIPTION OF WORK SCHEDULED WORK COMPLETED TOTAL COMPLETED AND STORED % BALANCE RETAINAGE This Application No. VALUE previous Applications TO DATE (D +E +F) (G -C TO FINISH (C -G) Work in Place Stored Materials (not in D or E) 1. Bid Bond & Insurance 200.00 200.00 200.00 - 0 - 2. Sewer & water service 39324.00 3,324.00 3,324.00 - 0 - 3. Underground soil pipe 4,475.00 4,475.00 4,475.00 - 0 - 4. Wastes & vents 11650.00 1,650.00 1,650.00 - 0 - 5. Water piping 8,833.00 8,833.00 8,833.00 - 0 - 6. Roof drainage system 3,827.00 3,827.00 3,827.00 - 0 - 7. Inflam.waste trap systeff 1,670.00 1,670.00 11670.00 - 0 - 8. Water softener 887.00 887.00 887.00 - 0 - 9. Water heaters 650.00 650.00 650.00 - 0 - 10. Fixtures & trim 4,444.00 4,444.00 4,444.00 - 0 - 11, Gas piping 1,868.00 1,868.00 1,868.00 - 0 - 12. Sprinkler system 6,900.00 6,900.00 6,900.00 - 0 - 13. Insulation 4,072.00 4,072.00 4,072.00 - 0 - 14. Furnaces, Air Dond. 2,900.00 29900.00 2,900.00 - 0 - 15. Underground duct 2,500.00 2,500.00 2,500.00 - 0 - 16. PRV's,SRV's Auto.exhaust 3,500.00 3,500.00 3,500.00 - 0 - 17. Infra -red heating 8,000.00 81`000.00 81000.00 - 0 - 18. Grille, Reg., Diff. 700.00 700.00 700.00 - 0 - 19. Rd pipe,Chimney breech 900.00 900.00 900.00 - 0 - 20. Test & balancing 675.00 675.00 675.00 - 0 - 21. Galv. iron ductwork 4,025.00 4,025.00 41025.00 - 0 - Change order M -1 769.00 769.00 769.00 - 0 - 66,769.00 66,769.00 669769.00 - 0 - AIA DOCUMENT 6703 - CONTINUATION SHEET - APRIL 1978 EDITION - AIA® - ® 1978 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., N.W., WASHINGTON, D.C. 20006 6703 - 1978 qy 60 APPLIATION FORD HT lL ?a?n _ TREE JER1VIIT SAi�S To the ... _City Council ofthe ....... CitY ............. .... ..... ...... ....... .. . ... .... .............. of....... Hutchinson ................................. . ........ ....... ...... ......... ................. .......... in the County of ........ I ...... ...... McLeod............. ........ ..... .__ ....._........ I .......... ..... , State of Minnesota: The undersigned owner whose address is ........................................................................................................... ............................... ...... . ........................................................ . ................ ..._ .... .._ ..................... ..................... her a lies ors Sell �U PP f permit to ..... ........_...._...__._....._.. -. Christmas Trees ...................................................................................................................................................................................................................... ............................... upon that certain tract of land described as follows: Lot__ .............. .._ .... .................... ; Block ..... ......................... ... . - ; plat or addition Within .City Limits _.. ...... _ ...... .._; address ....................... ...._...... ...................................... which is of the following size and area; width.__..___.._ _ ....._ _ ........... feet; length___ ..... ......._.... ...... _ __ _ feet; area._....._._...... ....._............ _..._ .................... ._..................... .................... ......... ...................... ......................... ......._.... ........._.._._............._.. and hereby agrees that, in case such permit is granted, that all work which shall be done and all materials which shall be used shall comply with the plans and spectfecations therefor herewith submitted and with all the ordinances of said ......... City ........... ....................... ................................. .._ ........ ..................................... ...... _ applicable thereto. .4pplicant further agrees to pay fees or assessments at the time and in the amounts specified as follows: ............... FEE $5. SALES "PLICATION FOR c La TxEE _pFgMIT To the ... CITY COUNCIL ..... ....... .._........._..._. .... .__ ....... ... .................. of the ......... CITY .................................. ....................... of....._ HUTCHINSON.......................................... ................................. ..in the County of ..._ _....MCLU .., State of Minnesota: ....EO......... ............................... . ..........._._. The undersigned owner whose address is............. / �- �� .......... .C'.................... :.................. ............ ................................ ......................... _ ................ .............................he applies or ¢ SELL �y P f permit to.........._._...........____ . ...... CHKIB. ANA&.... ES ..................................................... ...._.................................. .................... ............................. ........ ..... ..... ..... _.. upon that certain tract of land described as follows: Lot ---- . ......... .... _.... ............ ; Block .................... ..... ...... .. _ .. . plat or addition..WITHZN.CITY_LIMITS_.. _ . . address_ .... ...... .............._ ...... ........... which is of the following size and area; width ... ............ __.... ._. .......... feet; iength__ .... .._. ......... ... ......._.__ feet; area.__. ............. ... .......... ......_....... ......... ............... _........... _........ ..._...__........ ......... ... .... ............... _........... ............................................... .... _, ... ... and hereby agrees that, in case such permit is grar.!ed, that all work which. shall be done and all materials which ahall be used shall comply with the plans and specifications therefor herewith submitted and with all the ordinances of said ..... _-CITY ........ ..................... ................ ........_............... ...... ....... ._ ............................... __ ...... ........__. applicable thereto. ?pplicant further ¢greea. or assessments at the time and in the amounts specified as follows: ....... ........... ' ..: .... .......... ......................................................................... .. .... r . 'l ..... ... , ... ..... ..... ......_ .... _.... ... ... it 1 i � � j[��C.�... �• ^`.'...V"'.���Z� +��. .. FEE $5.00 Owner 17 r - CHRISTMAS TREES . ................ ................ . .. . ............... ... ........ I ..................................................... ........................................... ............ ­ .................... that certain tract of land described as follows: Lot. __ ...... Block... ... -- --.:....._.........----... upon t plat or additWn..._Wj.THIN .. CITY, LIMITS... address ............. ...... ---------------- .... ....... . which is of the following slzf, and area; width.-... .... .. .. feet; length .... ... ...... feet; area- � .... .. .................... .... . ........................ . . . ...... and hereby agrees that, in case such perndt LA frj-tcd, that all work which shall be dons and all materials which shall be used shall r4o7)Lpl,,,, zv,*,h j plans ard s.-) t_r jfcations therefor herewith submitted anduUh all the ordinances of said ... C.I.TY ... . ........ .......... ...... ...................... ­ ........... .................................. .... .. .. . applicable thereto. .applicant further 03 Q� p asi5ssments at the time and in the amounts specified as follows: ..... ...... .... ........... ....... ............... ..... . Y4� ...... r v - 'e j ..... .. ........... I ...... Oz/'7Wr FEE $5.00 9 -Q� APPLI*TION FORsNgw _�EMOVAL ___I&RMIT CI CCL Tothe ...............TY ..............OUN..........I.................................................................................................................................................................. ............................... of the ............ .CITY f HUTCHINSON .......................in the County of .............. ..... MC ... LEOD.......... ...._ _.._ .......... ............... _ , State of Minnesota,: The undersigned owner whose address is........._°�_C'.y (T.. r........... �T............Cf.LC 4...._ CHIIS�tiY3 Pp, Jf/.� � PLOW AND ... /rA. 1. v_.. r ......... ../r1......_�.NG.� ........��c'.0 r hereby applies for a permit to.................._....... _._._. ---- ...... . REMOVE... SNOW - WITH .................. .................. ........ .................. ............ ................. ............................_...................... ......_........................ upon that certain tract of land described as follows: Lot ..... _ .... ........._........_...........; Block----.- ---- - ... — .— __ ; plat or addition ..... _. ..._..... _ _ ..._..... ... _ .__ .._. ... _...... ; address.._ _.. ... .._... which is of the following size and area; width... _._feet; length _____. feet; area ........ WITHIN THE CITY LIMITS _...... .... ...... ................ ...... ........ ._ ......... . _ ........ ._..... .. and hereby agrees that, in case such permit is granted, that all work which shall be done and all materials which shall be used shall comply with the plans and specifications therefor herewith submitted and with all the ordinances of applicable thereto. Ipplicant further a to p follows: $1.00 }^ A at the time and in the amounts specifed as _......._..._�CiryotHl?CHl/YSp~. ' ��'..._._..._..._ .......... ....._............_.._......... �0. �5 .. . ..._ _ ..:. .... ......... _ ....owner APPLICATION FOR_ sNOW_uEMOVAL___PERMIT To the ......... CITY COUNCIL .................................. of the ........... CITY .................... ............................... of HUTCHINSON ....... .............................in the County of .......... MC.. LEOD ................................ ..... ......._........ ........, State of Minnesota: .. The undersigned owner whose address ....... ... ..... .— ..... .... .... .. �..a......�o il.... J� _..... -. hereby appltes for a PLOW AND (� .............. her permit to........ ............._................. REMOVE SNOW WITH __ ....... .............................. . upon that certain tract of land described as follows: Lot- ......_ .............. ..... ................. ; Block- .... ............. ...... ........ _.. plat or addition .... ..._.............. ......._....._._..._..._...._ _.......... _..... ..... ; address ...... ............. ........... ..... .. --- ..... ...- ---- .... ----- ............__. which is of the following size and area; width. ...feet; length . ___ - ... _ __ ... .. "_ .. feet; area WITHIN THE CITY LIMITS _.. .................._......__......_.................._....................._......._....._. _...._............._........._. _........ .....__._.........._.........._ .. and hereby agrees that, in case such permit is granted, that all work which shall be done and all materials which shall be used shall comply with the plans and specifuations therefor herewith submitted and with all the ordinances of said -- applicable thereto. ,_c r?pplicant further agrees fx`Dl3ag fe*v follows: iiCV 1582 at the time and in the amounts specified as ...... ...... .. .... ......................... ...........__........... _........_ ..., ....�-....Q}� ._ Owner 9.Q. APPLICATION FOR -22LEtqKaL ____PERMIT To the ...... CITY .... C.O.U.N.C.I.1, ofthe ........ C-ITY ........................................................... of .... ..... HU-T.C.H.I.N.SON ..................... I ............ I ......... I ........................... An the County of ....... .......... ..... .. ...... - ...................... , State of Minnesota: The undersigned owner whose address is & .... .................... ........I....__............_... PLOW AND ............ ... hereby rgrtt for a permit to......... ....._......................... ........REMOVE SNOW WITH ... -.1 .................. ............................... ...... .... 4 .. ......... upon that certain tract of land described as follows: Lot__....._.... ._._........_ ................. ; Blook- ............................... ..... . plator addition..... ....... ... --- ......... ... -- ... ... ............... . ........... ............. ; address ..... .... - ........ .................... ............... .......... ............... . which is of the following size, and area; width..........____... feet; length ..... ........ ............ feet; area ..... WITHIN THE .... CITY. . L. -I.M.I.T.S ................... ................... . ................ .................. .................................. .......... ......... and hereby agrees that, in case, such permit is granted, that all work which shall be done and all materials which shall be used shall comply with the plans and specifications therefor herewith submitted andwith all the ordinances of said..._ ......... ........................ ........... ............ ......... ......... ....... ..... .. ....... .......... applicable thereto. .applicant further agrees to pay fees or assessments at the time and in the amounts specified as follows: 02, yf ............... ................. ............ . . ............... ... .......................................................... ........... ...... .. . -- ... Owner rj M E M O R A N D U M TO: Mayor and City Council DATE: November 19, 1982 --------- - - - - -- FROM: Kenneth B. Merrill, City Accountant -------------------------- - - - - -- SUBJECT: 1982 Year -End Audit -------------------------- - - - - -- A request has been made to the audit firm of Thorsen, Campbell, Rolando & Lehne to prepare a quote on the 1982 year -end financial audit. They have submitted the attached letter quoting a fee of $15,500. This represents a discounting of 15% from a fee of $18,000 if all is in order for the audit. The budget was prepared with $15,500, and it is anticipated the budget would not be exceeded. Thorsen, Campbell, Rolando & Lehne has been auditing the City for many years. Our audit reports are in substantial compliance with the account- ing standards set both at the federal and state levels. The reports have been reviewed by a peer group including the state auditor's office and found to be accepted, with only minor comments about presentation. It would be asked that the engagement letter be reviewed and the audit firm of Thorsen, Campbell, Rolando & Lehne be retained for the 1982 audit. /ms Attachments jr Thorsen Campbell Rolando & Lehne Suite 300 Parkcaie Four 5353 Garncle Drive Mmnea --�'s MN 55416 0.2) 54-6 -0404 1 -800- 742 -5684 (M_Jrt- to Cniy) Certified Public Accountants Mr. Gary Plotz City of Hutchinson Hutchinson, MN 55350 August 25, 1982 oV 10 ko �J FOR YOUR INFORMATIOR Auc 1982 RECFJVF,D 8Y__ RE: Audit Proposal Year Ended December 31, 1982 Per your request, we herewith submit our fee estimate proposal with respect to the audit for the year ended December 31, 1982. As you well understand, it is always difficult to estimate a city audit fee due to the changes in funds, ongoing bond issues, volume of transactions, legal changes and normal annual growth of the entity involved. We would anticipate that the time involved would be similar to last year. We would anticipate that our work schedule would be similar to previous years. Our fee estimate for the audit according to generally accepted accounting standards and an opinion that the report was presented in accordance with generally accepted accounting principles is as follows: Based upon our estimate of hours for each category level of staff and assuming the expectant degree of city accounting assistance for the coming year and further assuming there are no special internal problems or other consultation or systems work that would not be subject to an additional proposal, our audit fee would not exceed $15,500. This fee is based upon an expectation that our total billing at standard rates would be approximately $18,000. Due to the fact that cities in general have been facing budget and fiscal problems' because of state cut backs, we feel that we can discount the standard fees by approximately 15 %. - We of course, wish to continue our present relationship with the City and we know we can perform the type of work and service you are looking for. We also feel we have an adequate sized staff witli the necessary expertise in municipal acounting that is necessary for a«�, ~_- city of your size. If you have questions at all about the'proposal,' s, please feel free to contact me. Very truly yours, THORSEN, CAMPBELL,. ROLM= & LEHNE - By C.P.A. Rog J. Ocel _ R JO: j Member � American Group of C.P.A. Firms with offi* pnncipal citi es .. ranee_ ?.:: -and F. F. Mc'd:!: A F.A. F<ue -1 ..A Suite 300 Parkcaie Four 5353 Garncle Drive Mmnea --�'s MN 55416 0.2) 54-6 -0404 1 -800- 742 -5684 (M_Jrt- to Cniy) Certified Public Accountants Mr. Gary Plotz City of Hutchinson Hutchinson, MN 55350 August 25, 1982 oV 10 ko �J FOR YOUR INFORMATIOR Auc 1982 RECFJVF,D 8Y__ RE: Audit Proposal Year Ended December 31, 1982 Per your request, we herewith submit our fee estimate proposal with respect to the audit for the year ended December 31, 1982. As you well understand, it is always difficult to estimate a city audit fee due to the changes in funds, ongoing bond issues, volume of transactions, legal changes and normal annual growth of the entity involved. We would anticipate that the time involved would be similar to last year. We would anticipate that our work schedule would be similar to previous years. Our fee estimate for the audit according to generally accepted accounting standards and an opinion that the report was presented in accordance with generally accepted accounting principles is as follows: Based upon our estimate of hours for each category level of staff and assuming the expectant degree of city accounting assistance for the coming year and further assuming there are no special internal problems or other consultation or systems work that would not be subject to an additional proposal, our audit fee would not exceed $15,500. This fee is based upon an expectation that our total billing at standard rates would be approximately $18,000. Due to the fact that cities in general have been facing budget and fiscal problems' because of state cut backs, we feel that we can discount the standard fees by approximately 15 %. - We of course, wish to continue our present relationship with the City and we know we can perform the type of work and service you are looking for. We also feel we have an adequate sized staff witli the necessary expertise in municipal acounting that is necessary for a«�, ~_- city of your size. If you have questions at all about the'proposal,' s, please feel free to contact me. Very truly yours, THORSEN, CAMPBELL,. ROLM= & LEHNE - By C.P.A. Rog J. Ocel _ R JO: j Member � American Group of C.P.A. Firms with offi* pnncipal citi es Thorsen Campbell Rolando & Lehne A:cF,a C T -or.r: CPR Po6e S C.- o_e!!.C.PA Chad�L 1r., C. PA. Fioyy 1 —.^s_. C P_A- DenrsD. M: GJ :, C.P.A. F. e, i. 0,,: C.P.A. Suite 300 Parkdale Four 5353 Gamble Drive Minneapolis MN 55416 (612) 546 -0404 1 -800- 742 -5684 (Minnesota Only, �•�uniuiy • Certified Public Accountants November 5, 1982 Mr. Gary Plotz City of Hutchinson Hutchinson, MN 55350 Dear Gary: F 567297 a! o NO!/1982 eprol S2��CZZ2�2�i, We wish to confirm our understanding of the nature and scope of our work for you. If you are in agreement with the nature and scope of our engagement as we understand it, please sign one copy of this letter and return it to us in the enclosed envelope. Our understanding of our engagement is as follows: 1. We shall examine your combined balance sheets at December 31, 1982 and the combined statements of income, revenues and expenditures, and changes in financial position for the year then ended. 2. We shall render our opinion on the fairness of these statements. We understand that you desire an unqualified opinion and will allow us to make such tests of the accounting records and other data as is necessary to permit us to render such an opinion. In the event our examination discloses deficiencies in the data which preclude the rendering of an unqualified opinion, we, of course, will be obliged to render either a qualified opinion, a negative opinion, or a denial of opinion, as appropriate. 3. Our engagement cannot be relied upon to disclose errors, irregularities or illegal acts, including fraud or defalcations that may exist. However, we will inform you of such matters that come to our attention. 4. In the event circumstances disclosed by our audit call for a more -detailed investigation than would be necessary under ordinary circumstances, we will notify you prior to proceeding with this work and will ask for your approval to undertake such work at a mutually acceptable fee rate. 5. We will furnish you with a list of data which will be helpful to us in completing the audit. Our work will be expedited and cost of the audit will be minimized if you provide us with these items. Me...ber of The Amencan Group of C -P.A. Firms with offices in principal cities f Thorsen Campbell Rolando & Lehne Certified Public Accountants 6. We will provide you with the number of copies of the audit report that is mutually agreed upon. 7. Our work will cover only the City. Work for any related entities should be the subject of a separate letter of understanding. 8. Printer's proofs must be submitted to us for review if the reproduction or publication of the financial statements or any part of them is intended. 9. Although we will examine the financial statements for fairness, the representations contained therein are the primary responsibility of management. 10. We shall bill you monthly at our standard hourly rates as the engagement progresses. Our maximum fee for this engagement will not exceed $15,500 per our letter of August 25, 1982. 11. Interest will be charged at the rate of 1 -1/2% per month (an annual percentage rate of 18 %) on all account balances remaining unpaid after thirty days from the date the billing invoice is mailed. Yours very truly, THORSEN, CAMPBELL, ROLANDO & LEHNE By C'± A C.P.A. CITY OF HUTCHINSON Approved: 0 • e (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 R A N D U M DATE: — November 23. 1982— — — — — T0: Mayor and Council FROM: — Water Billing Department --------------- - -- SUBJECT: Delinquent Water Account -------------------------------- 08- 0370 -1 -00 10- 0670 -0 -00 Michael Levesseur Keith Krommenhoek 626 Harmony Lane 544 Madson Ave. $70.17 $60.83 Promised to pay 11 -30 -82 09- 0295 -1 -00 Kenneth Norton 20- 0065 -0 -00 *565 Fourth Ave. S.W. Eugene Duesterhoeft 549 Hassan St. S. 715 Harrington St. $49.57 $84.18 10- 0265 -0 -00 Mrs. Ruth Piehl 621 Juul Road $47.70 Promised to pay 12 -04 -82 10- 0545 -4 -00 Lori Jensen 725 Madson Ave. $36.57 10- 0569 -1 -00 Gary Gehlen 776 Madson Ave. $96.30 Promised_to pay 12 -01 -82 24- 0280 -1 -00 Charles Parsons 530 Larson St. $82.37 26- 0215 -0 -00 Darrel Becker 860 Dale St. $76.81 Promised to pay 12 -03 -82 26- 0220 -0 -00 James Duhanel 8.890 ale St 92 r . q_�' DELINQUENT LIST CONTINUED 36- 0062 -4 -00 Patrick Hetherington 500 Lakeview Lane $56.19 Promised to pay 12 -03 -82 38- 0005 -0 -00 Gene Burch 804 Sunset St. $70.19 39- 0096 -0 -00 Robert Arthur 924 Church St. $47.95 Promised to pay 11 -29/82 *Service Address 10- 1050 -1 -00 Kim Piehl 511 Linden Ave. $70.26 Recommend water service be discontinued on December 1, 1982 at 12:00 Noon unless otherwise stated. • • M E M O R A N D U M DATE: November 18, 1982 --------- - - - - -- TO: —Mayor and City Council - ------------------- FROM: — Ral_ph Neumann, Maintenance Operations Director— — — — SUBJECT: —Purchase of New Patrol Cars — --------------- — — — — — — — — — — - - — — — Request is being made to write specifications, set bid date, and advertise for two marked police patrol cars. This is according to our motor pool replacement schedule. /ms q,11 r'1 U (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 November 10, 1982 M E M O R A N D U M TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR HAZEL SITZ S RE: SNOW DAY POLICY In the past, the City has had an informal policy regarding snow days which was applied differently in the various departments. It is felt that the policy should be uniform in all departments in the future. The snowbound policy is not a part of the adopted personnel policy, but it has in the past been reviewed by the City Council. The last Council review of the snow day policy was done several years ago, and at that time "all clerical employees" were allowed 2 hours in the morning and 2 hours in the afternoon time off with pay if snow conditions made this necessary. It has not been necessary to make use of this policy very often; however, it has raised questions among employees who did not receive the benefit whenever such occasions arose. I recommend a snow day policy similar to that of many other local employers, to be effective immediately, and to apply to all departments in the City: ,,When winter weather conditions exist, employees are expected to use their own best judgment concerning their safety and welfare in traveling to and from work. When it is not possible for an employee to work his /her scheduled hours due to snow conditions, the employee must inform his /her supervisor of this as soon as possible. Employees will receive regular pay only for time actually worked on a snow day. Time away from work may be paid by use of banked comp time or vacation time. Supervisors will adjust work schedules during snow emergencies when this is necessary." 9- it (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: November 1. 1982 — — — — — T01 — — Hutchinson City Council_ — — — — — _ — -. — — — — — — — — — FROM: -- Planning Commission — — — — — — — — — — — — — — — — — — — — SUBJECT: Conditional Use Permit -- requested l —Mr. Gordon Hedlund — Pursuant to Section 6.07; B.1 (b), of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY On October 12, 1982 an application was submitted by Mr. Gordon Hedlund for a conditional use permit which would allow the iniation of phase II for Country Club Terrace. This would permit the addition of 96 mobile home spaces to the existing mobile home park. It was pointed out at the regular meeting of the Commission held on. November 16, 1982 that in February of 1973 this was previously approved. Due to the fact nothing was started in six months a new application is necessary. No one was present objecting to the request. However, a letter was read which was submitted by a neighboring property owner requesting a berm. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as pub- lished in the Hutchinson Leader on Thursday, November 4, 1982. 3. The proposal is in conformance with the requirements of a Conditional Use Permit. RECOMMENDATION It is the recommendation of the Planning Commission that the Conditional Use Permit requested be granted with the contingency the owner plant trees on the westerly edge of the property. This will be a continuation of trees planted in the present park. Respectfully submitted, Mr. Don Erickson, Chr. Hutchinson Planning Commission Q- G, Ll RESOLUTION NO. 7295 • RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07, B.1 (b) OF ZONING ORDINANCE NO. 464 FOR PHASE II OF COUNTRY CLUB TERRACE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Mr. Gordon Hedlund of New Brighton, Minnesota, has made application to the City Council for a Conditional Use Permit under Section 6.07, B.1 (b) of Zoning Or- dinance No. 464 to allow the initiation of Phase II, which is the addition of 96 mobile home spaces to the existing mobile home park commonly known as the Country Club Terrace, with the following legal description: A tract of land in the Southwest 1/4 of Section 36, Township 117 North, Range 30 West, City of Hutchinson, Minnesota 2. The City Council has considered the recommendation of the Planning Commis- sion and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted, based upon the findings set forth above, with the contingency the owner plant trees on the westerly edge of the property, which will be a continuation of trees planted in the present park. ATTEST: Gary D. Plotz City Clerk James G. DeMeyer Mayor q- & (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: — — November 17, 1982_ _ TO: _ _ Hutchinson City Council_ _ — FROM% — _ Planning_ Commission_ ------------- - - - - -- SUBJECT: Rezoning_ of all —existing Mobile Home Parks Pursuant to Section 6.06 C.4, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommend- ation with respect to the aforementioned request for rezoning. HISTORY City staff felt since the Zoning Ordinance has a separate district for mobile home parks, R -5, it would be a good idea to rezone all of the existing mobile home parks so they would be in accordance with the Ordinance. A public hearing was held on November 16, 1982 at the regular meeting of the Planning Commission. The owners of the three mobile home parks were present and none voiced any objection to the ` request FINDINGS OF FACT 1. Notices were mailed to the surrounding property owners as well as pub- lished in the Hutchinson Leader on Thursday, November 4, 1982. 2. All property owners of the mobile home parks were present and no one voiced any objection. 3. It was determined this rezoning is just a reclassification, since none of the boundaries will be changed. RECOMMENDATION It is the recommendation of the Planning Commission that the rezoning of all existing mobile home parks to R -S be approved. Respectfully submitted, Mr. Don Erickson, Chr. Hutchinson Planning Commission 9- f., 9 w ORDINANCE NO. 13/82 AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP THE CITY COUNCIL OF THE CITY OF HUTCHINSON.ORDAINS: The following described real property is hereby rezoned from R -3 Multiple Family Residence District to R -5 Mobile Home Parks. McDonald's Lakeview Park - A tract of land in the East 1/2 of Section 2, Township 116 North, Range 30 West, City of Hutchinson Country Club Terrace - A tract of land in the Southwest 1/4 of Section 36, Township 117 North, Range 30 West, City of Hutchinson Kruger's Trailer Court - Part of Lot 6, Block 11, North 1/2 City of Hutchinson, and Part of Lot 12, Block 10, North 1/2 City of Hutchinson Adopted by the City Council this 14th day of December, 1982. ATTEST: Gary D. Plotz City Clerk G. DeMeyer Mayor 9� (612) 587 -5151 / / ;f HUTCH,' rlffy COY- fA-;F TC-.-II'f1h1S0r 1 f' 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: October 29, 1982 TO: Planning Commission FROM: Director of Engineering SUBJECT: Roadway preservation Maps Street Act Other roadway right -of -way preservation that should be considered is as follows: 1. The lVesterly extension of Century Avenue from the Hutchinson Mall Subdivision to the 1Sest line of the East Half of Section 12, T116N, R30W. 2. The Southerly extension of Sunset Street from the Lipke Addition to the proposed extension of Century Avenue. See the attached drawing for details. MVP:nt Attachment Respectfully, CITY OF HUTCHINSON Marlow V. Priebe Director of Engineering `!'di 9� )� R :a o♦ Z Y �0 4 a� f.IM1 � I 5 o 5 P 4 II }o1 L 6o I �I so P (600 430 of • T UT li . L /PK AOD• m THE KING LOT / BLOCI< L07' l LOT 2 :AN CHURCH LU h .� z gI..00K 2 c) ko g8.51 6 ): 0 5 i ilia I' C I I' f PR�osE,o OADWA O Y . m , . K «r,+ "Jt : a, :,I �' CENTURY -�! PA D, ri z 1. CALL TO ORDER 0 MINUTES HUTCHINSON PLANNING COMMISSION TUESDAY, NOVEMBER 16, 1982 FOR YOUR INFORMATION The regular meeting of the Wutchinson Planning Commission was called to order by Chairman Don Erickson at 7 :30 P.M. with the following members present: Jim Johnson, Ted Beatty, Roland Ebent, Larry Romo, Dr. Thomas Lyke and Elsa Young in addition to Chr. Erickson. Absent: None. Also attending were City Administrator Gary Plotz, Director of Engineering Marlow Priebe, Building Official Homer Pittman, Fire Marshal George Field, and City Attorney Jim Schaefer. 2. MINUTES The minutes of the regular meeting dated Tuesday, October 19, 1982 were approved on motion by Larry Romo. Seconded by Ted Beatty, the motion unanimously carried. 3. PUBLIC HEARINGS (a) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY MR. GORDON HEDLUND The hearing was opened at 7:31 P.M. by Chr. Erickson with the reading of publication n 2995 as published in the Hutchinson Leader on Thursday, November 4, 1982. The request is for the iniation of phase II which is the addition of 96 mobile home spaces to the existing mobile home park. All mobile homes being established or enlarged require a conditional use permit. City Administrator Gary Plotz, made mention of a letter dated February 28, 1973 written to Mr. David Carroll, a previous owner, giving approval of the construction of phase II on the mobile home park. Being the project was not started in six months, it was necessary to reapply. Chairman Erickson then asked Elsa Young to read a letter from Mr. Pat Mikulecky, a neighboring property owner, which was just received immediately before the meeting requesting the construction of 'a four foot berm running north and south along the westerly side of the mobile home park expansion area. Discussion followed concerning the berm. It was questioned if the berm wouldn't possibly interfere with the drainage plan. Also adding the berm would be very expensive. Hutchinson Planning Commission Minutes November 16, 1982 Page 2 Drawings of the proposed addition were then reviewed by the Commission members. Mr. Hedlund, owner of Country Club Terrace, was questioned if these lots were planned to be sold off or used for rental pur- poses. He had thought of selling lots but he stated the streets would all have to be redesigned and it would be rather expensive. The hearing was closed at 7:42 P.M. on motion by Ted Beatty. Seconded by Elsa Young, the motion carried unanimously. Mr. Ted Beatty then made a motion to recommend to the City Council approval of phase II for Country Club Terrace with the contingency he continue the planting of trees on the westerly edge of the property. Seconded by Roland Ebent, the motion unanimously carried. (b) CONSIDERATION OF REZONING EXISTING MOBILE HOME PARKS TO R -5, MOBILE HOME PARKS, IN ACCORDANCE WITH ZONING ORDINANCE NO. 464 The hearing was opened by Chr. Erickson at 7:45 P.M. Publication n 2996 was read as published in the Hutchinson Leader on Thursday, November 4, 1982. City Administrator Gary Plotz explained to all present the zoning is only being reclassified. No boundary changes are being made. A recent change in our zoning ordinance created a specific district for mobile homes. This district is R -5 so it was felt the city maps should be updated. Loretta McDonald inquired as to what the zoning would be if individual lots were sold off on undeveloped land. She was in- formed that R -4 is the zoning necessary for a mixed use. In this district streets are required to be wider unless its under a PUD and private streets are owned by an association. After discussion, the hearing was closed at 8:51 P.M. on motion by Ted Beatty and seconded by Larry Romo. Motion carried unanimous- ly. Mr. Ted Beatty then made a motion to recommend approval to the City Council the rezoning of all existing mobile home parks to R -5. Seconded by Dr. Lyke, the motion carried unanimously. 4. OLD BUSINESS None. 5. NEW BUSINESS is • Hutchinson Planning Commission November 16, 1982 0 Page 3 (a) ROADWAY PRESERVATION ON EXTENSION OF CENTURY AVENUE AND EXTENSION OF SUNSET STREET UNDER MAPS STREET ACT Director of Engineering, Mr. Harlow Priebe, explained he was requesting authorization to use the Maps Street Act to preserve the roadway right -of -way of the extensions of Century Avenue and Sunset Street. After discussion, Ted Beatty made a motion to recommend to the City Council they grant approval authorizing Mr. Priebe to proceed with the roadway preservation under the Maps Street Act. Seconded by Elsa Young, the motion carried unanimously. (b) REVIEW OF POSSIBLE ORDINANCE CHANGE - CLASSIFYING HOUSING BEING USED FOR ROOM RENTAL RATHER THAN APARTMENT RENTAL Mr. Homer Pittman, Building Official, stated there is nothing listed in our Ordinance stating any requirements for boarding rooms. Since we have a Vo -Tech in our city there are many rooms being rented out to students, especially in basements. The main items he is concerned with are for safety, namely; two exits from the basement and also the installation of smoke detectors. Discussion followed and the Commission asked Mr. Pittman to get some sample ordinances from other cities to look at and then they will try to come up with some type of requirements. Mr. Pittman informed the Commission that the larger cities require a registration if rooms are to be used for rental. The Commission then requested Mr. Pittman to put together some ideas for requirements as well as some sort of dollar amount for a fee. 6. ADJOURNMENT On motion by Ted Beatty, the meeting adjourned at 8:12 P.M. Seconded by Elsa Young, the motion carried unanimously. CTTTTTFT. TTTPQ CITY COUNCIL PROCEEDINGS 1. The person(s) speaking shall come forward to the front table and identify himself by name and address. 2. No person shall speak longer than 10 minutes per time nor no more than twice (Roberts Rules of Order). 3. No person shall speak a second time until the entire floor has had the oppor- tunity to speak once. 4. Only those directly affected by the pending agenda item shall participate from the floor. 5. Debate shall be confined to the specific pending item on the agenda; also, the agenda topic should be clearly described and, where possible, supplemented by a memo for informational purposes. 6. The City Council members shall not be called upon for commenting until the public has completed their remarks or until the public hearing is officially closed. 7. The presiding officer shall not comment on the merits of the pending agenda item prior to introducing the item or during discussion from the floor; the presiding officer shall stay neutral until discussion with the balance of the City Council. S. Discussion, debate or public hearings shall not exceed 30 minutes unless the timeframe is waived by the City Council. 9. The City Council shall conclude by 11:00 P.M. unless waived by a specified timeframe. 10. The Parliamentarian shall be the City Attorney. 11. Non - controversial items or routine items on the agenda shall be grouped for approval with one motion, unless deleted for separate consideration. 9 -� (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: November 19, 1982 TO: Mayor and City Council FROM: George F. Field, Fire Marshal RE: Audio Visual Equipment ABBOTT TV Used Color 19" with new picture tube 5275.00 Used Black and White, 19" $ 75.00 KABLES Used Color 19" $125.00 Used Black and White, 19" $ 45.00 (if still on hand) q- k' f M E M O R A N D U M TO: Mayor and City Council DATE: November 19, 1982 FROM: Kenneth B. Merrill, City Accountant SUBJECT: Federal Revenue Sharing Hearing -------------------------- - - - - -- The federal revenue hearing process requires two hearings before funds may be expended. The Council held hearing number one regarding proposed use on Novem- ber 24, 1981, covering all periods up to and including entitlement period number 13, the year 1981/1982 (ending September 1982). We must now set a date for the budget hearing,which can be at the next regular meeting of the Council. We would be showing the entire general fund budget as adopted and the proposed use of funds for equipment acquisition ($45,000.00) and the study being conducted by Hutchinson Community Hospital and Burns Manor Nursing Home ($13,000.00) for federal revenue sharing use. We can add any other dollars the Council may wish to appropriate. People may give written or oral comments on proposed budget at this hearing. After this hearing the Council may adopt the proposed budget. /ms R -1„ r REGULAR COUNCIL MEETING WATER $ SEWER FUND Blue Cross Blue Shield Dec. medical ins. Crown Life Ins. Co. Dec. dental ins. Curtin Matheson Scientific chemicals Electric Motor motor repair Farm $ Home supplies Feed Rite Controls repair parts G.F. Nemitz Sons supplies Mn. Mutual Life INs. Dec. life ins. RCM water treatment plant State Treasurer PERA Van Waters $ Rogers chemicals Water Products parts Merle Meece %safety shoes Braun Eng. Testing water treatment plant GENERAL FUND *Hobert Martin Consulting Psychologists registration fee -*Mn. State Treasurer snowmobile reg. fees *State Treasurer application fee Ben Meadows Co. log rule Chanhassen Dinner Theatre sr. citizens trip Hahn Insulation insulation Mart repairs 4 supplies Kustom Quality Electronics parts Lomita Midwest Tag. Co. pet licenses Midland Lines INc. % bus ticket sales New Ulm Journal 1 yr subscription Swenson Nursery seedless ash tree USA Today subscription Larry Dowell speaker for Com. Dev. Joe Sic supervisor fee Barb Haugen skating instructor Jean Van Overbek subpoena fee Susan DeWaard skating refund Earl Haarstad skating refund Sherry Knudsen skating refund Marilyn Carlson skating refund Sandy Tracy skating refund Linda Maiers skating refund Sharon Katzer skating refund Sandra Haugen skating refund Donald Holtz skating refund Mrs. Willard Pellinen skating refund Automatic Voting Machines election supplies Am. Public Works Assn. membership fees Brinkman STudio film,finish,pictures Blue Cross Blue Shield Dec. medical ins. Central Mn. Com. Inc. repairs November 23, 1982 $ 846.29 114.00 102.17 278.54 20.47 20.00 13.90 48.64 1366.01 312.72 182.25 63.22 10.00 475.40 $ 3,853.61 $ 90.00 238.00 30.00 31.09 644.00 4746.00 51.12 121.94 42.29 632.19 55.25 74.00 25.00 25.00 15.00 269.85 15.60 10.00 20.00 12.00 16.00 4.00 14.00 5.00 20.00 10.00 16.00 368.14 91.00 49.65 10,427.68 15.00 // Q, -2- Coast to Coast Commissioner of Revenue Crown Life INs. Dostal $ Oleson Oil Co. Equitable Life Assn. Sec. ERicksons Oil Co. Bruce Ericson FArm $ Home Felskas Auto Machine Floor Care Supply Great Plains Supply Co. Pamida Geo. Field Hutch Comm. Hospital Hutch Snyder Drug Hutch Iron & Metal Hutch Med. Center ICMA Retirement Corp. Jerabek Machine Shop Logis Mn. Mutual Life ins. Mankato Mobile Radio Miller Davis Co. Motorola Co. _ McGarvey Coffee Co. Mikes Pro Shop Kenneth B. Merrill Marlo Priebe State Treasurer James Schaefer Tombstone Uniforms Unlimited UBC Xerox 1981 Parking Bonds Bennie Carlson BOnds of 1977 N.W. National Bank r supplies Oct. arena sales tax Dec. dental ins. solvent. Dec. LTD ins. oil playground seminar supplies part supplies supplies supplies fire inst. seminar alcohol test & laundry gloves iron physical Jean Gray contribution sawing and part computer charges Dec. life ins. repairs election supplies console maintenance coffee recreation equipment meeting mileage APWA seminar PERA '-, month fees arena supplies gun brush supplies maintenance $ contract contract payment interest $ service fee $ 33.78 91.90 1,422.58 41.00 621.04 16.10 38.18 5.68 1.85 44.55 4.75 29.76 62.14 24.45 5.90 4.90 44.00 146.00 7.32 1,990.94 513.38 84.00 45.00 227.25 119.60 188.11 113.52 224.00 3,592.66 798.44 75.00 5.25 73.91 agreements 341.15 $29,222.89 $ 669.30 12,849.15 Bonds of 1979 N.W.National Bank principal,interest P, service fee 130,102.35 • i MUNICIPAL LIQUOR STORE Ed Philips $ Sons wine & liquor $ 1551.56 Old Peoria Co. wine $ liquor 2804.49 Griggs Cooper $ Co. wine $ liquor 1442.52 Twin City Wine Co. wine $ liquor 2409.69 Hutchinson Utilities electric F, gas 496.06 Quades bulbs 3.96 Junker Sanitation Oct. refuse service 96.00 Northland Beverages Inc. mix 277.45 Locher Bros. beer 2388.80 Mn. Cash Register Co. maintenance contract 1005.20 $ 12,475.73 E November 18, 1982 Mr. Gary Plotz City Administrator 37 Washington Avenue, Hutchinson, Minnesota The Minnesota Deoudrnenl oI Ener9y,P!0-ming &De : e1opmen1 ' .i SW 55350 RE: FY'82 LAWC'ON /LCMR Grant Project West River Park (Phase IV) City of Hutchinson, McLeod County Dear Mr. Plotz: ' ?2 i +'A!1382 N,� RF- cE[ VED v 9S FOR YOUR INFORMATION The above referenced project was approved by the Governor on October 1, 1982, for the total project cost of $197,500 with State Share of $98,750. This office will submit a federal grant request to the National Park Service if and when funds became available. If federal funds are available, the State Share will be reduced accordingly. This letter may be used as a document in requesting or claiming a special levy for raising local funds to match the grants. Please feel free to call me at (612) 296 -9004 if you have any questions. Sincer y, Project Officer Parks and Recreation Grants Section go Planning Division 100 Coptol Square, 550 Cedar Streel, Si, Paul, MN 55101 612296 -3985 e Pi McLeod 0 U Dana L. Reed n County Auditor t Y November 19, 1982 Mr. Ken Merrill City of Hutchinson City Hall Hutchinson, MN 55350 Dear Ken, 0 GLENCOE, MINNESOTA 55336 • Phone [612] 864 -5551 ext. 210 FOR YOUR INFORMATION Re: 1981 Parking Assessments Bond As per my conversation with Tom Gilbertson of the State Auditor's Office, the City of Hutchinson may certify its 1981 Parking Assessments Bond the first days of December, with an update of prepayments certified to the Auditor's Office by December 30, 1982, with a new corrected computer list to be received in the Auditor's Office approximately by the first week in January, 1983. Sincerely yours J A41 #-/ t (;; X— Dana L. Reed McLeod County Auditor DLR: j dh McLeod County Equal Opportunity Employer O\NNESOp. O � a � O Ftir 5Q or TR�� FOR YOUR INFORMATION MINNESOTA DEPARTMENT OF TRANSPORTATION 2505 - 25TH ST. N.E. WILLMAR. MINNESOTA 56201 November 15, 1982 PHONE: 231 -5474 Mr. Marlow V. Priebe Director of Engineering 37 Washington Avenue West Hutchinson, MN 55350 RE: Traffic Signal Study Jct. T.H. 15 F, South Grade Road In Hutchinson Dear Marlow: This is to inform you of our progress on the traffic signal study at the above referenced intersection. Because of the detour on T.H. 212, it was necessary to wait until the detour was removed before making our turning movement counts. Now that the field work has been done, we will be submitting the data and recommendations to Central Office Traffic Engineering for their review. We should have a final report for you early in December. Sincerel , G. C. Grahn District Traffic Engineer AN EQUAL OPPORTUNITY EMPLOYER EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL FOR YOUR INFORMATION CITY OF HUTCHINSON DATE November 10, 1982 NAME ADDRESS Kris Pellinen . 450 Glen North, Hutchinson . JOB TITLE Skating Instructor SUPERVISED BY Barb Haugen John McRaith EMPLOYMENT STATUS X NEW EMPLOYEE OTHER: FULL TIME X PART TIME OR SEASONAL (backup instructor) PAY RATE $4 /hr COMMENTS Additional instructor needed for Saturday skating instruction- limited hours. Provided for in program budget. - I THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL POLICY AND TO THE COUNCIL APPROVED SELECTION PROCESS. PERSONNEL COORDINATOR A II 1 ST AT �C� EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL FOR YOUR INFORMATION CITY OF HUTCHINSON DATE— November 9, 1982 NAME ADDRESS Patrice Alberts R 1, Box 104, Silver Lake Rhonda Flemming 76 McLeod Avenue, Hutchinson JOB TITLE Relief Dispatchers - Police Department SUPERVISED BY Dean WBOrsky EMPLOYMENT STATUS X NEW EMPLOYEE OTHER: FULL TIME X PART TIME OR SEASONAL PAY RATE $4.50 until trained; then $5.08 COMMENTS Relief dispatchers needed to fill gaps in scheduling; both will work limited hours. THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL POLICY AND TO THE COUNCIL APPROVED SELECTION PROCESS, Awe DEPARTMENT HEAD PERSONNEL COORDINATOR - " 2 w CITY AOINItTRATOR (612) 587 -5151 ' 'Y Harcy CITY OF HU#'r; fS ®N 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: November 16th, 1982 TOR YOUR INF08f4aJiOa TO: Mayor and City Council FROM: Director of Engineering RE: Final Plat Prieve Estates Attached is a copy of the Final Plat of Prieve Estates received from the County for City Approval. Respectfully, CITY OF HUTCHHIINS�ON ���%�S.ccsf6r Marlow V. Priebe Director of Engineering MVP:nt attachment �J Office of McLEOD COUNTY Zoning Administrator Court House GLENCOE, MINNESOTA 55336 Phone 864 -5551 Ext. 259 EDWIN E. HOMAN Administrator 6 N Sy MEMORANDUM TO: City of Hutchinson FROM: Edwin E. Homan, McLeod County Zoning Administrator DATE: November 5, 1982 SUBJECT: "Prieve Estates" Final Plat, Section 3, Lynn Township It is the administrative policy of this office to refer any Final Plat located within two (2) miles of a municipality to the appropriate City Council and Planning Commission. Written comments from the City of Hutchinson shall be transmitted to the Planning Commission. Failure to submit such a report shall constitute approval of the Final Plat. The Mabel McEwen ETAL Final Plat is scheduled for review by the Planning Commission on Wednesday, November 17, 1982, at 1:30 p.m. in the County Commissioners' Room, Courthouse, Glencoe, Minnesota. San Enclosure (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 November 15, 1982 Mr. Gary Plotz, City Clerk CITY OF HUTCHINSON 37 Washington Ave. W. Hutchinson, MN 55350 FOR YOUR INFORMATION RE: Request for Bingo permit Dear Gary: I am in receipt of Dean O'Borsky's memo dated November 10, 1982. Dean's letter was in response to the request for a Bingo permit made by the American Legion Auxiliary Drill Team from Post No. 96 in Hutchinson. As Dean indicated in his memo, the City currently has no ordinance which allows for the issuance of a Bingo permit or pro- vides for the regulation of Bingo occurrences within the City limits. Minnesota Statutes Section 349.11 thru 349.23 regulates on a statewide level the conduct of Bingo games. Since we cur- rently have at least one fraternal and one religious organization conducting Bingo games within the City of Hutchinson without a permit, it may be advisable for the City Council to consider adopting by reference Minnesota Statutes 349.11 thru 349.23 and then requiring any organization that desires to conduct Bingo operations to be in full compliance with those provisions. I would suggest that you xerox off copies of that state statute which can be found in the pocket parts to Volume 22 -of Minnesota Statutes Annotated. When the Councilmen have had an opportunity to examine this statute, the question of authoriza- tion of Bingo games within the City limits could be discussed at a workshop, and if the Council so desires public hearings on the matter could be held.s tid �.y Q A Sincerely yours, C James H. Schaefer A'a � C, � ap> �Q' City Attorney JHS:ll S^' I eY ocT,RECEIVED f� — c../� i I yn ,ti, o� �•_ , _ Pk S,'7 - S-94. m� 553s� ,.02 yog0 November 8, 1982 nr P� "r AJ Mr. Ralph Neumann /City Council City of Hutchinson -City Hall 37 Washington Avenue West Hutchinson, MN 55350 Dear Mr. Neumann, 0 5789�� o N!A 1982 LCF#{ FOR YOUR INFORMATION, Under discussion at the last meeting of the Hutchinson Safety Council was the increased pedestrian /jogger use of the Oakland Avenue service road. We would like to have the city council explore the placing of a sidewalk in that area or proper control of the pedestrian usage on this road. It is a narrow road and the early /late joggers are difficult to see. Your comments on this will be appreciated. Sincerely yours, Hutchinson Safety Council Bill Arndt, Vice President R #4 Hutchinson, MN 55350 BA /lfp L.crc Jim De..ieyer, Mayor cc Dean O'Borsky, Police Chief 56189101��2 Thorsen Certified Public Accountants NU Ili 1982 Campbell ftCFrv& Rolando CZ & Lehne November 8, 1982 �szbZEZ� Ficbwd D. Thors ., C.P.A. Fobert& Campbell, C.P.A. Ch.,ks L. Folmdo, 1r. C.P.A. Office of Revenue Sharing , Floyd). Lehne, C.P. A. Manager of Audit Division Dams D. McGill, C.P.A. 2401 E Street Northwest Foow 1. Q* C.P.A. FOR YOUR INFORMATION Columbia Plaza Highrise Washington, D. C. 20226 Attn: Manager of Audit Division Re: 24 -2- 043 -004 Enclosed are the Federal Revenue Sharing Financial Statements and Accountants' Report, Year Ended December 31, 1980; and the All Funds Financial Statements and Accountants' Report, Year Ended December 31, 1980 for the City of Hutchinson, Minnesota. We are resubmitting this information, as you have requested. A copy of your letter dated November 3, 1982 is also enclosed. This should satisfy all corrective action necessary. Very truly yours, THORSEN, CAMPBELL, ROLANDO & LEHNE By C.P.A. RJO:pfg Encs. cc ylir. Gary Plots Mr. James DeMeyer Suite 300 Parkdale Fora 5353 Gamble Drive Minneapolis MN 55416 (612) 5460404 1. 800.742 -5684 (1+ kmesota Only) Member of The American Group of C.P.A. 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