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cp09-28-1982 cSUNDAY NU I -26- Ao HUTCHINSON CITY CALENDAR *' WEEK OF t ;IIIWWu �11'V September 2L TO October 2 9 1982 WEDNESDAY -29- U THURSDAY -30- MONDAY -27 2:00 P.M. - Utilities Commis- sion Meeting at Utilities Office 9:30 P.M. - Parking Committee Meeting at City Hall FRIDAY -1- I& CONFERENCE: N GARY PLOTZ - October 1 - Attending Seminar in St. Paul TUESDAY -2g- 4:00 P.M. - City Council Meets with Water - Sewer, Engineer & Transit Employees 7:30 P.M. - City Council Meet -' ing at City Hall SATURDAY -2- 6 M AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, SEPTEMBER 28, 1982 1. Call Meeting to Order - 7:30 P.M. 2. Invocation - Reverend J. P. Lauer ✓3. Consideration of Minutes - Regular Meeting of September 14, 1982 Action - Motion to approve - Motion to approve as amended 4. Public Hearing - 8:00 P.M. ✓(a) Consideration of Ordinance Proposed by Committee of Electors and Petition Submitted for Sale of Intoxicating Liquor on Sunday Action - Motion to close hearing J(b) Consideration of 1983 Budget Action - Motion to close hearing 5. Communications, Requests and Petitions /(a) Consideration of Request for Street Light On 600 Block of Juul Road Action - Motion to reject - Motion to approve and refer to Hutchinson Utilities ✓(b) Consideration of Request by G. & H. Properties for Storm Sewer Extension In Cedar Acres Subdivision Action - Motion to reject - Motion to approve - ,Motion to waive reading and adopt Resolution Ordering Preparation of Report - Motion to waive reading and adopt Resolution Receiving Report and Calling for Public Hearing 6. Resolutions and Ordinances �(a) Resolution No. 7263 - Resolution Adopting The General, Special Assessment, and Fire Hall Budgets for Fiscal Year 1983 Action - Motion to reject - Motion to waive reading and adopt i ✓'(b) Resolution No. 7264 - Resolution Approving 1983 Tax Levy, Collectible In 1983 Action - Motion to reject - Motion to waive reading and adopt COUNCIL AGENDA SEPTEMBER 28, 1982 ,9/(c) Resolution No. 7265 - Certifying Assessment of the City of Hutchinson to the County of McLeod Action - Motion to reject - Motion to waive reading and adopt V(d) Resolution No. 7266 - Resolution for Purchase Action - Motion to reject - Motion to waive reading and adopt 7. Reports of Officers, Boards and Commissions /,(a) Monthly Financial Report - August, 1982 Action - Order by Mayor received for filing Ab) Minutes of Transportation Board dated August 18, 1982 Action - Order by Mayor received for filing Ac) Minutes of Tree Board dated August 24, 1982 Action - Order by Mayor received for filing 1(d) Minutes of Nursing Home Board dated August 19, 1982 Action - Order by Mayor received for filing A e) Minutes of Planning Commission dated August 17, 1982 Action - Order by Mayor received for filing 8. Unfinished Business J(a) Status Report from Aldermen Gruenhagen and Mlinar On Old Armory (Requested by Pat Mikulecky, Member of Old Armory Research Committee) Action - V(b) Report by City Attorney On Deed for Senior Citizens Portion of Evergreen Apartment Building (Requested by Pat Mikulecky) f(c) Consideration of Awarding Bid for Addition of Two Doors and Frames at Burns Manor Nursing Home Action - Motion to reject - Motion to approve and ward bid 1 10 -2 0 Y i 0 COUNCIL AGENDA SEPTEMBER 28, 1982 9. New Business ✓(a) Consideration of Providing Letter of Intent to Hutchinson S & L Rehab, Limited Partnership, to Provide Parking On Masonic Temple Site (Requested by Alderman Ted Beatty) Action - ,/(b) Presentation by Neil Jensen On Hutchinson Community Video Network (DEFERRED AUGUST 24, 1982) Action - ,/(c) Consideration of Delinquent Water and Sewer Accounts Action - Motion to authorize extension of payment period - Motion to authorize discontinuation of service °(d) Consideration of Hutchmobile Promotion Action - Motion to reject - Motion to authorize promotions V/ (e) Consideration of Audit Fee Adjustment by Auditing Firm Action - Motion to reject - Motion to approve adjustment Jf) Consideration of Change Order No. 1 for Water Treatment Plant Addition Action - Motion to reject - Motion to approve change order Ag) Consideration of Construction Time Extension for Water Treatment Plant Expansion Action - Motion to reject - Motion to approve extension \/(h) Consideration of Request for Variance submitted by Kruger's Trailer Court with unfavorable recommendation of Planning Commission Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution ✓li) Consideration of Request for Conditional Use Permit (PUD) submitted by Larry Bethke with favorable recommendation of Planning Commission Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution -3- COUNCIL AGENDA SEPTEMBER 28, 1982 'J(j) Consideration of Request for Conditional Use Permit submitted by James Christensen with favorable recommendation of Planning Commission Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution ✓(k) Consideration of Review of Revised Sketch Plan for Dennis K. Albertson - Section 25, Acoma Township with favorable recommendation of Planning Commission (DEFERRED AUGUST 24, 1982) Action - Motion to reject - Motion to approve sketch plan /(1) Consideration of Review of Sketch Plan for Donald M. Peterson - Section 7, Hassan Valley Township with favorable recommendation of Planning Commission Action - Motion to reject - Motion to approve sketch plan /m) Consideration of Review of Revised Plans for Prieve Estates with favorable recommendation of Planning Commission Action - Motion to reject - Motion to approve plans 10. Miscellaneous V/(a) Communications from City Administrator 11. Claims, Appropriations and Contract Payments ✓(a) Verified Claims Action - Motion to reject - Motion to approve and authorize payment �12. Adjournment -4- MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, SEPTEMBER 14, 1982 1. CALL TO ORDER Mayor DeMeyer called the meeting to order at 8:00 P.M., with the following present: Alderman Mike Carls, Alderman John Mlinar, Alderman Kenneth Cruenhagen., Alderman Ted Beatty, and Mayor James G. DeMeyer. Absent: None. Also present: City Administrator Gary D. Plotz, City Engineer Marlow V. Priebe, and City At- torney James Schaefer. 2. INVOCATION The invocation was given by the Reverend J. P. Lauer. 3. MINUTES The minutes of the Special Meetings of August 30, 1982 and September 7, 1982 were approved as presented upon motion by Alderman Beatty, seconded by Alderman Carls and unanimously approved. Following discussion, the minutes of the Regular Meeting of August 24, 1982 were approved by motion of Alderman Carls, seconded by Alderman Beatty and carried unanimously. 4. PUBLIC HEARING None 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR MOTOR VEHICLE PERSONNEL TO ATTEND MINNESOTA DEPUTY REGISTRAR ASSOCIATION ANNUAL MEETING ON SEPTEMBER 17, 1982 After discussion, the motion was made by Alderman Carls to approve atten- dance at the Annual Meeting for Deputy Registrars. Motion seconded by Alderman Beatty and unanimously carried. (b) CONSIDERATION OF REQUEST FOR CITY ATTORNEY AND MAYOR TO ATTEND INDUSTRIAL REVENUE BOND FINANCING SEMINAR ON SEPTEMBER 24, 1982 Following discussion, Alderman Mlinar moved to approve the Mayor and City Attorney to attend the Seminar on September 24, 1982- Alderman Beatty sec- onded the motion, and it carried unanimously. (c) CONSIDERATION OF PETITION BY NEIGHBORS FOR RENOVATION OF PROPERTY AT 716 GLEN STREET The Building Official reported that progress wasbeing made on renovation of the property at 716 Glen Street. A letter had been received from the COUNCIL MINUTES SEPTEMBER 14, 1982 property owner stating work was being done to correct the situation. It was moved by Alderman Beatty to take no action on this matter. Seconded by Alderman Carls and unanimously approved. (d) CONSIDERATION OF REQUEST FOR CITY ACCOUNTANT TO ATTEND MINNESOTA FINANCE OFFICERS CONFERENCE OCTOBER 13 -15, 1982 After discussion, it was moved by Alderman Beatty, seconded by Alderman Mlinar, to approve attendance at the Finande Officers Conference. Motion carried unanimously. (e) CONSIDERATION OF REQUEST FOR "SLOW" SIGN ON JAMES STREET NORTH AND HIGHWAY 7 A request was received from the residents in the area of James Street North and Highway 7 that a "slow" sign be posted at the foot of the hill to pro- tect the children from on- coming cars. Following discussion, the motion was made by Alderman Gruenhagen to install a "slow" sign on James Street North and Highway 7, with the wording at the discretion of the Police Department. Alderman Carls seconded the motion, and it unanimously carried. (f) CONSIDERATION OF REQUEST FOR SCHOOL CROSSING AT ROBERTS ROAD AND GRAHAM A request was received from the St. Anastasia School to establish a school crossing at the intersection of Roberts Road and Graham. There are schdol children who live in the new development on Graham, and they need a safe place to cross the street. The proposed crosswalk would be patrolled by the school. After discussion, Alderman Carls moved to approve a school crossing at Roberts Road and Graham. Seconded by Alderman Mlinar and unanimously approved. 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 10/82 - ORDINANCE AMENDING SECTION 560 OF 1974 ORDINANCE CODE OF CITY OF HUTCHINSON, ENTITLED WATERWORKS AND SEWER DEPARTMENT - RATES AND CHARGES Following discussion, it was moved by Alderman Gruenhagen, seconded by Alderman Beatty, to waive the second reading and adopt Ordinance No. 650 entitled Ordinance Amending Section 560 of 1974 Ordinance Code of City of Hutchinson, Entitled Waterworks and Sewer Department - Rates and Charges. Motion carried unanimously. 6AL Li COUNCIL MINUTES SEPTEMBER 14, 1982 (b) ORDINANCE NO. 11/82 - AN ORDINANCE AMENDING ORDINANCE NO. 464, SECTION 8.08 C -4 FRINGE COMMERCIAL DISTRICT After discussion, Alderman Gruenhagen made the motion to waive second read- ing and adopt Ordinance No. 651 entitled An Ordinance Amending Ordinance No. 464, Section 8.08 C -4 Fringe Commercial District. Seconded by Alderman Beatty and unanimously carried. (c) RESOLUTION NO. 7256 - RESOLUTION FOR PURCHASE Following discussion, it was moved by Alderman Mlinar and seconded by Ald- erman Carls to waive reading and adopt Resolution No. 7256 entitled Resolu- tion for Purchase. Motion unanimously approved. (d) RESOLUTION NO. 7257 - RESOLUTION AUTHORIZING RELEASE OF SECURITIES TO FIRST NATIONAL BANK OF HUTCHINSON, MINNESOTA The motion was made by Alderman Gruenhagen to waive reading and adopt Reso- lution No. 7257 entitled Resolution Authorizing Release of Securities to First National Bank of Hutchinson, Minnesota. The motion was seconded by Alderman Beatty and carried unanimously. (e) RESOLUTION NO. 7258 - RESOLUTION SETTING FORTH PARKING ASSESSMENT FORMULA City Attorney Schaefer suggested that perhaps the wording in Section II -B should be changed from "parking space" to "parking lot." Also, in Section II -C the letter "A" should be added in the second line following the word "Section II." Alderman Beatty moved to waive reading and adopt Resolution No. 7258 en- titled Resolution Setting Forth Parking Assessment Formula, with the amend- ment of "parking lot" instead of "parking space" where indicated and the addition to Section II -C of Section II -A. Seconded by Alderman Gruenhagen and unanimously carried. 7. REPORTS OF OFFICERS BOARDS AND COMMISSIONS (a) BUILDING OFFICIAL'S MONTHLY REPORT - AUGUST 1982 There being no discussion, the report was ordered by the Mayor to be re- ceived for filing. (b) MINUTES OF LIBRARY BOARD DATED AUGUST 26, 1982 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (c) MINUTES OF NURSING HOME BOARD DATED JULY 22, 1982 COUNCIL MINUTES SEPTEMBER 14, 1982 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (d) MINUTES OF PARKS AND RECREATION BOARD DATED AUGUST 4, 1982 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (e) MINUTES OF AIRPORT COMMISSION DATED APRIL 14, 1982 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. 8. UNFINISHED BUSINESS (a) DISCUSSION IN CONNECTION WITH USE OF CITY VEHICLES (REQUESTED BY MAYOR) (DEFERRED JULY 27, 1982) Alderman Mlinar moved to defer action to the October 26, 1982 Council meet- ing, with the City Administrator to review what other communities are do- ing with this matter. The motion was seconded by Alderman Beatty and car- ried unanimously. (b) CONSIDERATION OF FINAL INDUSTRIAL REVENUE BOND DOCUMENTS FOR HECHT ASSOCIATES, LTD. City Administrator Plotz reported on the two sets of documents received, from Faegre & Benson law firm in Minneapolis and Squire, Sanders & Dempsey law firm in Cleveland, Ohio regarding the revenue bonds for the Hecht As- sociate project. Attorney Richard Helde, Faegre & Benson firm, stated he had contacted the City Clerk about two weeks prior and had understood the Resolutions were to arrive for inclusion in the Council packet. This requirement had been met. The other documents were sent on September 10 to be available for the meeting, as directed. The documents were to be reviewed by the City Attorney, and he didn't feel the Council needed to review them. Following discussion, it was moved by Alderman Carls to defer action to the next Council meeting. The motion was seconded by Alderman Mlinar. Attorney Schaefer pointed out that the Council was dealing with a bond sale. Attorney Helde stated the preliminary approval of the project had already taken place, and the final financing was to be approved tonight. The pro- posed documents were between the lender and the borrower, and the City bore no responsibility. Various firms have been working on this project, and the legal closing must occur this week. The deadlines given to them • -4- • • COUNCIL MINUTES SEPTEMBER 14, 1982 0 had been met. There would be no financing if it didn't go through tonight. Alderman Carls stated he would withdraw his motion. Alderman Mlinar sec- onded the withdrawal of the motion. It was requested that the City Attorney instruct the Council to approve the documents for signature tonight and hold them in escrow for his review. Otherwise, there would be a physical problem of having the documents in Cleveland by Thursday of this week.for the final closing. After discussion, Alderman Beatty moved to waive reading and adopt Resolu- tion No. 7259 entitled A Resolution Providing For the Issuance and Sale of Economic Development Revenue Bonds Pursuant To Chapter 474, Minnesota Sta- tutes, To Provide Funds To Be Loaned To Hecht Associates, Ltd. For Indus- trial Development Project and Approving Loan Agreement, Trust Indenture, Reimbursement Agreement, Letter of Credit, Mortgage, Assignment of Leases and Rentals, Bond Purchase Agreement and Offering Circular, as stated in the City Council packet and subject to review of the associated documents by the City Attorney. Motion seconded by Alderman Mlinar and carried unani- mously. RECESS: Alderman Mlinar moved to have a 15- minute recess at 8:40 P.M. to allow for the signing of the documents for the Hecht Associates project. Alderman Gruenhagen seconded the motion and it carried, with Alderman Carls opposed. Mayor DeMeyer called the meeting back to order at 9:00 P.M. and turned the Chair over to Vice -Mayor Gruenhagen until 9:10 P.M. so he could complete signing the Hecht Associates documents. (c) CONSIDERATION OF FIRST AVENUE SOUTHWEST, NEMITZ PROPERTY (DEFERRED JULY 27, 1982) The motion was made by Alderman Beatty to defer action until the franchise agreement has been prepared by the City Attorney. Motion seconded by Ald- erman Carls and unanimously approved. (d) CONSIDERATION OF PETITION PRESENTED BY F. W. SCHAEFER FOR SUNDAY SALES OF INTOXICATING LIQUOR Mr. F. W. Schaefer, one of the five members of the committee of electors for the initiation of a proposed Ordinance for the sale of intoxicating liquor on Sunday, presented a petition to the Council which contained close to 600 signatures. City Attorney Schaefer stated a public hearing would be necessary inasmuch as this was an initiative petition proposing a new Ordinance. Also, it would be possible to add the referendum to the ballot for the November gen- eral election and save the City money for a special election. Alderman Gruenhagen moved to set a public hearing for September 28, 1982 at 8 :00 P.M. Seconded by Alderman Beatty and unanimously carried. -5- COUNCIL MINUTES SEPTEMBER 14, 1982 (e) CONSIDERATION OF CONTRACT WITH LUND ASSOCIATES FOR ARCHITECTURAL WORK ON OLD ARMORY Mayor DeMeyer stated he was not aware the City would be entering into a contract with Lund Associates and that a new building on a new site would be included in their study. He felt that unless a site had been determined, an evaluation could not be made. It was the consensus of the Council members that Lund Associates had made a presentation of their proposal and had, in fact, been retained to do a feasibility study on the Old Armory. Further, it was their opinion that the public should be provided with enough information to make an intelli- gent decision on the issue. No action was taken. (f) CONSIDERATION OF 1983 IMPROVEMENT PROJECTS (DEFERRED AUGUST 30, 1982) A cost report for street improvements, sidewalk improvement and parking improvements was presented by the City Engineer. Following research, it was determined that approximately 415 additional on- street parking spaces would be available by utilizing diagonal parking. Discussion was given to the Bretzke property, Masonic Temple property, First State Federal property (Parcels A, B & C), and the Franklin Street project. Following discussion, Alderman Beatty moved to defer action on the Bretzke site until the appraisal of the property was received and to refer the on- street parking plan to the Parking Committee. Motion seconded by Alder- man Mlinar and unanimously approved. City Administrator Plotz commented that the appraiser would have a full re- port ready on the Bretzke property within two weeks, but a one -page re- port could be prepared within a week. The appraiser would consider a break- down rather than total appraisal as a severance of the parcel, and it would change it some. Alderman Beatty amended his motion to instruct the City Administrator to contact the appraiser to allow for a severance. Seconded by Alderman Mlinar, the motion carried unanimously. It was moved by Alderman Carls to defer action on the 1983 improvement projects. The motion was seconded by Alderman Mlinar and unanimously car- ried. (g) CONSIDERATION OF IMPROVEMENT ON HASSAN STREET FOR ON- STREET PARKING (DEFERRED AUGUST 30, 1982) -6- • 0 0 COUNCIL MINUTES SEPTEMBER 14, 1982 After discussion, Alderman Carls moved to defer action. Seconded by Alder- man Beatty and unanimously approved. 9. NEW BUSINESS (a) CONSIDERATION OF RECOMMENDATION OF AIRPORT COMMISSION REGARDING WEATHERIZATION OF MAINTENANCE BUILDING AT AIRPORT It was the recommendation of the Airport Commission to repair the main- tenance building at the airport by weatherizing it. The approximate cost would be $6,800.00. Following discussion, the motion was made by Alderman Beatty to approve the City doing weatherization work at the airport on the maintenance building. Motion seconded by Alderman Carls and carried unanimously. (b) CONSIDERATION OF INTERSECTION AT SOUTH GRADE ROAD AND HIGHWAY 15 (REQUESTED BY ALDERMAN CARLS) Alderman Carls expressed concern regarding traffic safety at the inter- section of South Grade Road and Highway 15 and the need for a traffic sig- nal at said location. He further moved to recommend that the Minnesota Department of Transportation consider installing a traffic signal at the intersection of South Grade Road and Highway 15 and the Council adopt Reso- lution No. 7262 to that effect. Seconded by Alderman Mlinar and unani- mously carried. (c) CONSIDERATION OF 1983 ASSESSMENT AGREEMENT BETWEEN CITY AND MCLEOD COUNTY The proposed 1983 assessment agreement between the City of Hutchinson and McLeod County was. presented at an annual sum of $18,163.60,or $5.20 per parcel rate for each taxable parcel. After discussion, it was moved by Alderman Beatty, seconded by Alderman Mlinar, to approve the agreement and enter into a contract with the County. Motion unanimously approved. (d) CONSIDERATION OF CITY COUNCIL TO FUND JOINT PLANNING EFFORT BETWEEN BURNS MANOR NURSING HOME AND HUTCHINSON COMMUNITY HOSPITAL FOR SERVICES FOR THE ELDERLY Mr. Holly Balke, President of the Hospital Board, stated the Hospital Board and Nursing Home Board had met jointly to consider a community -based plan- ning process for services for the elderly in Hutchinson. It was felt the assistance of planning consultants would be needed to provide pertinent data and expertise of services for the elderly and to coordinate the en- tire planning process. -7- COUNCIL MINUTES SEPTEMBER 14, 1982 A proposal had been received from Health Planning & Management Resources, Inc. for fees of $12,000.00. It was requested that the Council provide the $12,000.00 for the planning process from the federal revenue sharing fund. The two boards were hopeful to launch the project by October 1, 1982. Following discussion, Alderman Carls moved to direct the City Administrator to research the availability of grants and funds through Region 6 -E and to make proper application; and if no sources of funding were available, to approve the expenditure out of the federal revenue sharing funds. Sec- onded by Alderman Mlinar and carried unanimously. (e) CONSIDERATION OF PUBLIC TELEPHONE IN LIBRARY SQUARE PARK It was requested that the Hutchinson Telephone Company be permitted to in- stall a public telephone. in Library Square Park at no cost to the City--_ The location would be on the northwest corner near the drinking fountain. The Parks and Recreation Board had given it approval. After discussion, the motion was made by Alderman Beatty, seconded by Ald- erman Mlinar, to approve the installation of a public telephone in Library Square Park. Motion unanimously carried. (f) CONSIDERATION OF MEMORIAL TREE PLANTING IN ROBERTS PARK The recommendation was made by the Tree Board and Parks and Recreation Board that Fred Roberts Park be authorized as the exclusive memorial tree planting area for the City of Hutchinson. Following discussion, it was moved by Alderman Gruenhagen to approve memorial tree planting in Fred Roberts Park. The motion was seconded by Alderman Beatty and unanimously approved. (g) CONSIDERATION OF DIRECTIONAL SIGNS FOR HOSPITAL AUXILIARY THRIFT SHOP The Hospital Auxiliary Thrift Shop requested placement of four directional signs with an arrow on Main Street at the First Avenue North and Second Avenue North intersections. The cost of the signs would be paid from Thrift Shop funds. City Engineer Priebe stated that approval of the signs would be subject to approval from the State Highway Department. An alternative would be to post a sign resembling a street sign on the post, which was done for Burns Manor Nursing Home. After discussion, Alderman Carls moved to approve the directional signs for the Hospital Auxiliary Thrift Shop, contingent on State Highway Department approval. Motion seconded by Alderman Beatty and carried unanimously. -8- • 0 COUNCIL MINUTES SEPTEMBER 14, 1982 (h) CONSIDERATION OF AMENDING 1981 PARKING BOND ISSUE TO ALLOW FOR ON- STREET AND ON- BOULEVARD IMPROVEMENTS Alderman Gruenhagen moved to defer action. Motion seconded by Alderman Carls. Motion was withdrawn. RECESS: Alderman Carls made the motion to have a 10- minute recess at 11:15 P.M., seconded by Alderman Mlinar and unanimously approved. The meeting recon- vened at 11:25 P.M. Legal counsel was received from the Dorsey law firm stating that it would be necessary for the City Council to hold a public hearing on the proposed on- street parking improvements prior to the adoption of the proposed Reso- lution authorizing the use of the proceeds of the 1981 Parking Improvement Bonds to finance such improvements. Following discussion, Alderman Beatty moved to set a public hearing at the same time as the off - street parking hearing is held. The motion was seconded by Alderman Carls and carried unanimously. (i) CONSIDERATION TO ALLOW PAYMENT OF 1968/1970 BOND ISSUE City Attorney Schaefer pointed out that under the 1970 Parking Bond Resolu- tion, the bonds were to be re -paid from monies collected from the parking meters. Since the meters have been removed, the City had to find another source of funding. The Dorsey law firm had determined that the proceeds from the $1,250,000 Parking Improvement Bonds could be used to redeem and prepay the Parking Revenue Bonds of 1970. In the event the parking meters would be reinstated at some future time, the money collected would go into the City's general fund. After ation has been taken, the bond holders will need to be notified of early payment on the 1970 bonds. After discussion, the motion was made by Alderman Beatty, seconded by Ald- erman Gruenhagen to waive reading and adopt Resolution No. 7261 entitled Resolution Relating To $1,250,000 Parking Improvement Bonds; Authorizing The Use Of The Proceeds Thereof To Redeem And Prepay The Parking Revenue Bonds Of 1970 Of The City, Amending Resolution No. 6782 And Resolution No. 6875 And Authorizing And Directing The Redemption Of Said Parking Revenue Bonds Of 1970. Motion unanimously carried. (j) CONSIDERATION OF FINAL PAY REQUEST FOR MECHANICAL CONTRACTOR ON NEW FIRE STATION This item was withdrawn from the Agenda. 6� COUNCIL MINUTES SEPTEMBER 14, 1982 (k) CONSIDERATION OF APPLICATION FOR RETAIL "ON SALE" NON- INTOXICATING MALT LIQUOR LICENSE FOR ST. ANASTASIA CHURCH'S FALL FESTIVAL ON SEPTEMBER 19, 1982 Following discussion, Alderman Mlinar made the motion to approve the ap- plication and issue a license to St. Anastasia Church. Motion seconded by Alderman Carls and unanimously approved. (1) CONSIDERATION OF LANDSCAPING AT NEW FIRE STATION Fire Chief Schlueter reported that the proposed landscaping of the black- top and grass area at the new fire station would cost approximately $5,100. After discussion, the motion was made by Alderman Gruenhagen, seconded by Alderman Carls, to approve the landscaping at the fire station. Motion unanimously carried. (m) CONSIDERATION OF TRAINING EQUIPMENT FOR FIRE DEPARTMENT Following discussion, it was moved by Alderman Mlinar to approve the pur- chases of training equipment for the Fire Department. Motion seconded by Alderman Beatty and carried unanimously. (n) CONSIDERATION OF PROPOSAL FOR BRETZKE PROPERTY Mayor DeMeyer commented that this property had been discussed several times. The Council had received a written proposal from the owners of the Bretzke property whereby they offer to sell the property to the City for an amount of $125,000.00, with the following legal description: Lot 2 and 3, except south 20 feet of West 55 feet; East 44 feet of Lots 4 and 5; North Half of City of Hutchinson, Block 49, McLeod County, Minnesota. It was pointed out the Parking Committee did not recommend the purchase of the building on the property. After discussion, no action was taken. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz stated that last year a public hearing was held on the 1982 Budget, and a Notice of Public Hearing was placed in the Leader as an ad at a cost of $75.00. The Council was asked if they wished to place a similar ad this year and hold a public hearing on the 1983 Budget at the September 28, 1982 Council meeting. Following discussion, Alderman Carls moved to approve placing a Notice of Public Hearing in the Leader for a public hearing on the 1983 Budget for September 28, 1982 at 8:00 P.M. Motion seconded by Alderman Beatty. -10- 9 0 COUNCIL MINUTES SEPTEMBER 14, 1982 The motion was amended by Alderman Carls to place the ad of Notice of Pub- lic Hearing at a cost of $35.00. Alderman Gruenhagen seconded the motion, and it carried unanimously. Everyone was reminded of the upcoming unveiling ceremony of the Chief Lit- tle Crow statue in Eheim Park on Thursday, September 16, 1982 at 5:00 P.M., followed by a dinner at the Velvet Coach. Among the dignitaries to par- ticipate in the program will be Elizabeth "Little Bess" Fournie and Mr. and Mrs. Les Kouba. (b) COMMUNICATIONS FROM CITY ENGINEER The City Engineer raised a question regarding the on- street parking projects and if h,� should instruct the contractor to proceed when there is uncer- tainty of how the costs will be handled in the future. No Council decision has been made on the assessments, including Richard Smith's property on Franklin. It was the Council's consensus for the City Engineer to move ahead with the on- street parking projects, with the thought in mind that the costs may be recovered from the amended 1981 Parking Bond. (c) COMMUNICATIONS FROM ALDERMAN TED BEATTY Alderman Beatty reported School Board member DuWayne Peterson had requested the Council to instruct the City Administrator to investigate with the School District the use of a joint facility. There would be no cost to the City. Following discussion, Alderman Mlinar moved to approve the investigation of a joint facility by the City Administrator and School District. Motion sec- onded by Alderman Gruenhagen and carried, with Aldermen Gruenhagen, Beatty, Carls and Mlinar voting aye and Mayor DeMeyer voting nay. (d) COMMUNICATIONS FROM ALDERMAN JOHN MLINAR Alderman Mlinar stated the County Executive Secretary, Gene Reddemann, had expressed an interest in obtaining a county grant for the City of Hutchin- son. He suggested that perhaps the elderly services in Hutchinson project could be expanded to include a survey for McLeod County. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The verified claims were approved for payment from the appropriate funds upon a motion by Alderman Gruenhagen, seconded by Alderman Beatty and car- ried unanimously. -11- COUNCIL MINUTES SEPTEMBER 14, 1982 (b) STATEMENT FOR LEGAL SERVICES Mayor DeMeyer presented a statement in the amount of $198.50 covering legal services from the attorney representing him in the court case of the City of Hutchinson vs. DeMeyer. He requested the City to pay the fees inasmuch as he was acting in the capacity of his office as Mayor. It was the unanimous consensus of the Council members that the City of Hutchinson should not be obligated to pay the legal fees since the City has its own attorney for legal counsel. The motion was made by Alderman Carls, seconded by Alderman Beatty, to deny the request for payment. Motion carried unanimously. 12. ADJOURNMENT There being no further business, the meeting adjourned at 12:00 Midnight, upon motion by Alderman Carls, seconded by Alderman Beatty and unanimously carried. -12- 0 0 PUBLICATION NO. 2981 PUBLISHED IN THE HUTCHINSON LEADER: THURSDAY, SEPTEMBER 16, 1982 NOTICE Or PUBLIC HEARING TO WHOM IT MAY CONCERN Notice is hereby given that a public hearing will be held on Tuesday September 28 1982 at the hour of 8:00 P.M. in the Council Chamber of City Hall for the purpose of: Consideration of the following Ordinance which has been proposed by a committee of electors and submitted by petition to the City Council: "The provisions of Minnesota Statutes 340.14 Subd. 5 authorizing issuance of special licenses permitting hotels, restaurants or clubs as defined by MSA 340.07 having facilities for serving not less than 30 guests at one time to serve intoxicating liquors between the hours of 12 o'clock noon and 12 o'clock midnight on Sundays in conjunction with the serving of food` and the attendant regulatory provisions of Minnesota Statutes 340.14 Subd. 5 are hereby adopted by reference and made a part of this ordinance as if fully set out herein." This hearing will be held by the City Council of the City of Hutchinson. At such hearing, all persons interested may be heard. September 15, 1982 Dated 4 'Q• 01 u cld� c a kS& Ito fv l tct -j- L t7 SEP 1982 F- L] G. & H. Properties J. Willard Haukos, Pres. 1331 W. 13th Avenue Hutchinson, MN 55336 September 21, 1982 PJ TO: CITY OF HUTCHINSON, MAYOR AND CITY COUNCIL MEMBERS. RE: REGENCY APARTMENT, 235 ECHO CIRCLE, HUTCHINSON, MN. SUMP PUMP DISCHARGE PROBLEMS FOR YOUR INFORMATION We wish to request of the City of Hutchinson, MN an extension of an existing storm sewer line located in the Freemont Avenue area. We need to have this service extended to our property to properly drain the water from our sump pump outlet. The Regency apartment building was constructed during the summer of 1980. We've had no problems until the construction of the Korngiebel apartment building adjacent to our property in a north westerly direction. We respectfully request immediate attention to this problem and would like to have it completed before freeze up in the fall of 1982. a9nkiingg you in advance, G. & H. Proper ties J. Willard Haukos, Pres. (612) 587 -5151 CITY OF I4UTCHIIVSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: September 23, 1982 TO: Mayor and City Council FROM: Director of Engineering RE: Request for Storm Sewer The estimated cost to extend the existing storm sewer system to the East side of Block 2 of Cedar Acres Subdivision is as follows: Estimated Construction Cost Estimated City Expense Total Cost MVP/PV $ 10,754.00 3,226.20 $ 13,980.20 Marlow V. Priebe Director of Engineering 0 • RESOLUTION NO. 7263 RESOLUTION ADOPTING THE GENERAL, SPECIAL ASSESSMENT, AND FIRE HALL BUDGETS FOR FISCAL YEAR 1983 BE IT RESOLVED BY THE CITY OF HUTCHINSON: THAT, the Annual Budget of the City of Hutchinson for the fiscal year beginning January 1, 1983, which has been submitted by the City Administrator and modified and approved by the City Council is hereby adopted; the totals of said budget and the major divisions thereof being as follows: 1. GENERAL FUND REVENUES AVAILABLE CURRENT REVENUE Taxes Licenses Permits Fees Inter - Governmental Revenue Charges for Services Collections for Other Agencies Miscellaneous Transfers from Other Funds Total Available REQUIREMENT APPROPRIATIONS Personal Services Supplies Other Services & Charges Miscellaneous Capital Outlay Principal and Interest Other Expenses Total Appropriations $ 947,331.00 16,400.00 35,300.00 1,400.00 1,018,115.00 283,138.00 200.00 185,300.00 373 000.00 $2,860,184.00 $1,646,787.00 223,746.00 546,650.00 20,890.00 151,955.00 104,558.00 165,598.00 $2,860,18.4.00 II. SPECIAL ASSESSMENT FUND REVENUES AVAILABLE CURRENT REVENUE Tax Levy $ 451,000.00 REQUIREMENT APPROPRIATIONS Principal and Interest $ 451,000.00 III. DEBT SERVICE - FIRE HALL BONDS REVENUES AVAILABLE CURRENT REVENUE Cash Balance Forward $ 60,631.00 Tax Levy 99,500.00 Total Available $ 160,131.00 REQUIREMENT APPROPRIATIONS Principal, Interest & Paying Agent $ 95,742.00 BE IT FURTHER RESOLVED: THAT the Clerk -City Administrator be directed to cause the appropriate accounting entries to be made in the Books of the City. Adopted by the City Council this 28th day of September, 1982. ATTEST: Gary D. Plotz Clerk -City Administrator James G. DeMeyer Mayor 0 • ! ! RESOLUTION NO. 7264 RESOLUTION APPROVING 1983 TAX LEVY, COLLECTIBLE IN 1983 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MCLEOD COUNTY, MINNESOTA: THAT the following sums of money be levied for the current year, collectible in 1983, upon the taxable property in said City of Hutchinson for the following purposes: General Fund - General Revenue $1,004,777.00 Certificate of Indebtedness 76,269.00 Library 56,285.00 Debt Service G.O. Bonds - Special Assessment 451,000.00 G.O. Bonds - Fire Hall 99 500.00 51.687.831.00 Provision has been made for payment of the City's share of Public Employee Retirement Association's contributions for the ensuing year. BE IT FURTHER RESOLVED: THAT there is a sufficient sum of monies in the Debt Service Funds of the City, together with the above Debt Service Fund tax levy, to pay principal and interest in 1982 on all outstanding bond issues, and the deferred annual tax levies previously certified to the County Auditor are hereby canceled, and replaced by above debt service tax levy. The City Clerk is hereby instructed to transmit a certified copy of this Resolution to the County Auditor of McLeod County, Minnesota as required by law. Adopted by the City Council this 28th day of September, 1982. ATTEST: Gary D. Plotz City Clerk James G. DeMeyer Mayor � —j r' RESOLUTION NO. 726S CERTIFYING ASSESSMENTS OF THE CITY OF HUTCHINSON TO THE COUNTY OF MCLEOD BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA, COUNTY OF MCLEOD, STATE OF MINNESOTA: That the following embraces unpaid assessments levied by the City Council of Hutchinson, Minnesota, under Statutes Sec. 429.011 to 429.111 for the various assessments of the City of Hutchinson, to be levied and assessed upon the properties as listed for the following purposes for the current year, and that a copy thereof be sent to the County Auditor of said McLeod County, Minnesota: WATERMAIN 4 SANITARY SEWER 10th installment of 10 yr. assessment Roll #45 1972 San.Sewer,Watermain,Storm Sewer 10th installment of 10 yr. assessment Roll #46 1972 Storm Sewer, San.Sewer $ Watermain 10th installment of 10 yr. assessment Roll #48 1970 San. Sewer €, Watermain 9th installment of 10 yr. assessment Roll #53 Change Order No. 1 8th installment of 10 yr. assessment Roll #59 1974 Watermain $ San.Sewer 8th installment of 10 yr. assessment Roll #60 1972 Watermain $ San. Sewer 7th installment of 10 yr. assessment Roll #63 169 $ '74 Watermain 8 San.Sewer,175 San.Sewer 6th installment of 10 yr. assessment Roll #67 1976 San.Sewer & Watermain Sth installment of 10 yr. assessment Roll #70 1977 San. Sewer & Watermain Sth installment of 10 yr. assessment Roll #72 1977 San.Sewer & Watermain 4th installment of 10 yr. assessment Roll #78 1978 San. Sewer F, Watermain 3rd installment of 10 yr. assessment Roll #80 1979 San. Sewer $ Watermain 2nd installment of 10 yr. assessment Roll #80A 1979 San. Sewer F, Watermain 2nd installment of 10 yr. assessment Roll #87 1981 San. Sewer 2nd installment of 10 yr. assessment Roll #88 1981 San. Sewer $ Watermain 2nd installment of 10 yr. assessment Roll #89 1981 San. Sewer 2nd installment of 10 yr. assessment Roll #90 1981 San. Sewer 2nd installment of 10 yr. assessment Roll #91 1981 Watermain 2nd installment of 10 yr. assessment Roll #119 1980 Watermain 8 San. Sewer 2nd installment of 10 yr. assessment Roll #120 1980 Watermain 2nd installment of 10 yr. assessment Roll #121 1980 Watermain,San.Sewer F, Storm Sewer lst installment of 10 yr. assessment Roll #125 1982 Watermain, San. Sewer Ist installment of 10 yr. assessment Roll #126 1982 Watermain 1st installment of 10 yr. assessment Roll #127 1982 Watermain lst installment of 10 yr. assessment Roll #128 1982 Watermain lst installment of 10 yr. assessment Roll #129 1982 Watermain lst installment of 10 yr. assessment Roll #130 1982 Watermain lst installment of 10 yr. assessment Roll #131 1982 Sanitary Sewer lst installment of 10 yr. assessment Roll #132 1982 Sanitary Sewer 1st installment of 10 yr. assessment Roll 9133 1982 Sanitary Sewer 1st installment of 10 yr. assessment Roll #134 1982 Sanitary Sewer l -2- 9th installment of 10 yr 9th installment of 10 yr 8th installment of 10 yr 7th installment of 10 yr 7th installment of 10 yr Sth installment of 10 yr 4th installment of 10 yr 4th installment of 10 yr 3rd installment of 10 yr 3rd installment of 10 yr 2nd installment of 10 yr 2nd installment of 10 yr 2nd installment of 10 yr 2nd installment of 10 yr 2nd installment of 10 yr 2nd installment of 10 yr 2nd installment of 10 yr 1st installment of 10 yr 1st installment of 10 yr 1st installment of 10 yr STORM SEWER assessment Roll #52 1973 Southeast Storm Sewer assessment Roll #54 1973 Southeast Storm Sewer assessment Roll #60 1969 Southwest Storm Sewer assessment Roll #63 1974 8 1975 Storm Sewer assessment Roll #64 1975 Storm Sewer assessment Roll #71 1977 Storm Sewer assessment Roll #74 1978 Storm Sewer assessment Roll #75 1978 Storm Sewer assessment Roll #81 1979 Storm Sewer assessment Roll #86 1979 Storm Sewer assessment Roll #86A 1979 Storm Sewer assessment Roll #92 1981 Storm Sewer assessment Roll #93 1981 Storm Sewer assessment Roll #9S 1981 Storm Sewer assessment Roll #96 1981 Storm Sewer assessment Roll #97 1981 Storm Sewer assessment Roll #122 1980 Storm Sewer assessment Roll #135 1982 Storm Sewer assessment Roll #136 1982 Storm Sewer assessment Roll #137 1982 Storm Sewer SIDEWALK 3rd installment of 10 yr assessment Roll #83 78 -05 Sidewalk 10th installment of 10 yr. 10th installment of 10 yr. 10th installment of 10 yr. 9th installment of 10 yr. 8th installment of 10 yr. 8th installment of 10 yr. 8th installment of 10 yr. 7th installment of 10 yr. 7th installment of 10 yr. 6th installment of 10 yr. 6th installment of 10 yr. 5th installment of 10 yr. Sth installment of 10 yr. 5th installment of 10 yr. 4th installment of 10 yr. 4th installment of 10 yr. 3rd installment of 10 yr. 3rd installment of 10 yr. 3rd installment of 10 yr. 3rd installment of 10 yr. ,2nd installment of 10 yr. r i U STREET IMPROVEMENTS assessment Roll #44 assessment Roll #47 assessment Roll #49 assessment Roll #51 assessment Roll #56 assessment Roll #57 assessment Roll #58 assessment Roll #61 assessment Roll #62 assessment Roll #65 assessment Roll #66 assessment Roll #68 assessment Roll #69 assessment Roll #73 assessment Roll #76 assessment Roll #77 assessment Roll #79 assessment Roll #82 assessment Roll #84 assessment Roll #85 assessment Roll #99 71 -02 Street Improvement 1972 Street Improvement 1970 Street Improvement 1973 Street Improvement 1974 Street Improvement 1974 Street Improvement 1974 Street Improvement 1974 & 1975 Street Improvement 1975 Street Improvement 1976 Street Improvement 1976 Street Improvement 1977 Street Improvement 1977 Street Improvement 1977 Street Improvement 1978 Street Improvement 1978 Street Improvement 1979 Street Improvement 1979 Street Improvement 1979 Street Improvement 1979 Street Improvement '81 Curb & Gutter 4 Bit. Surfacing F1 U 0 3_ 1 2nd installment of 10 yr. 2nd installment of 10 yr. 2nd installment of 10 yr. 2nd installment of 10 yr. 2nd installment of 10 yr. 2nd installment of 10 yr. 2nd installment of 10 yr. 2nd installment of 10 yr. 2nd installment of 10 yr. 2nd installment of 10 yr. 2nd installment of 10 yr. 2nd installment of 10 yr. 2nd installment of 10 yr. 2nd installment of 10 yr. 2nd installment of 10 yr. 2nd installment of 10 yr. 2nd installment of 10 yr. 2nd installment of 10 yr. 2nd installment of 10 yr. 1st installment of 10 yr. 1st installment of 10 yr. lst installment of 10 yr. 1st installment of 10 yr. 1st installment of 10 yr. 1st installment of 10 yr. 1st installment of 10 yr. 1st installment of 10 yr. 1st installment of 10 yr. 1st installment of 10 yr. 1st installment of 10 yr. 1st installment of 10 yr. BE IT FURTHER RESOLVED: 0 STREET IMPROVEMENTS CONT. assessment Roll 1100 181 Street Surfacing assessment Roll #101 '81 Curb F, Gutter assessment Roll #102 181 Curb $ Gutter assessment Roll #103 181 Curb $ Gutter & Gravel Surfacing assessment Roll #104 181 Bituminous Surfacing assessment Roll #10S '81 Bituminous Surfacing assessment Roll #106 181 Bituminous Surfacing assessment Roll #107 181 Bituminous Surfacing assessment Roll #109 181 Grading assessment Roll #111 180 Curb & Gutter assessment Roll #112 180 Curb I, Gutter assessment Roll #113 180 Curb & Gutter assessment Roll #114 180 Curb $ Gutter assessment Roll #11S 180 Curb $ Gutter assessment Roll #116 180 Curb $ Gutter assessment Roll #117 180 Curb & Gutter assessment Roll #118 180 Curb $ Gutter assessment Roll #123 180 Curb $ Gutter $ Bituminous Surfacing assessment Roll #124 '80 Curb $ Gutter assessment Roll #138 182 Grading assessment Roll #139 182 Grading assessment Roll #140 182 Grading assessment Roll #141 182 Grading assessment Roll #142 182 Gravel Base assessment Roll #143 182 Gravel Base assessment Roll #144 182 Gravel Base assessment Roll #145 182 Gravel Base assessment Roll #146 182 Gravel Base assessment Roll #149 182 Bituminous Surfacing assessment Roll #150 182 Bituminous Surfacing assessment Roll #151 182 Driveway 4 Parking Area Surfacing That the following embraces unpaid refuse and weed cutting and tree removal bills: (TO BE ADDED) Adopted by the City Council this 28th day of September, 1982. James DeMeyer, Mayor ATTEST: Gary D. Plotz, City Clerk • RESOLUTION NO. 7266__ • CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR TREES $3,518 Boulevard Trees orestr yes Brown's Nursery RATER FOUNTAIN 839 Senior Center - Drinking 3r. Cent. Sharstrom Plmg. Fountain($ From Tax Inc. ' 1980) EXHAUST DUCTS 210 Venting Kitchen Area 3r. Cent. Sharstrom Plmg. ($ Tax Inc. - 1980) ELECTRICAL CIRCUIT 125 Add circuit in Center 3r. Cent. Rannow Electric ($ Tax Inc. - 1980) The following items were authorized due to an emergency need: ITEM COST PURPOSE DEPT. BUDGET VENDOR Date Approved: Motion made by: Seconded by: Resolution submitted for Council action by: REVENUE REPORT Description TAXES LICENSES .PERMITS AND FEES FINANCING FEES INTER - GOVERNMENT REVENUE CEMETERY PERPETUAL CARE FUND CHARGES FOR SERVICES FINES AND FORFEITS SALE OF EQUIPMENT CERTIFICATES MISCELLANEOUS REVENUE CONTRIBUTIONS FROM OTHER FUNDS REVENUE FOR OTHER AGENCIES CITY OF HUTCHINSON FINANCIAL REPORT FOR August, 1982 CURRENT ADOPTED YEAR TO MONTH BUDGET DATE AMOUNT $0,000,000.00 $0,000,000.00 $0,000,000.00 NONE 110.00 4,058.19 NONE 161,965.57 500.00 16,617.41 1,350.08 NONE 17,717.10 NONE 336.15 855,303.00 11,232.00 36,000.00 2,000.00 828,673.00 000 295,059.00 26,000.00 60,000.00 164,640.00 372,500.00 300.00 $ 202,654.50 $ 2,651,707,00 WATER $ SEWER FUND WATER E SEWER UTILITIES $ 78,682.35 $ 917,300.00 NONE 13,652.34 24,205.55 1,000.00 257,267.28 1,800.00 143,274.82 14,669.88 NONE 109,701.23 216,639.47 1,824.23 REMAINING BALANCE $0,000,000.00 855,303.00 (2,420.34) 11,794.45 1,000.00 571,405.72 1,800.00 151,784.18 11,330.12 60,000.00 54,938.77 155,860.53 (1,524.23) $ 784,034.80 $1,867,672.70 $ 679,883.85 $ 237,416.15 PERCENTAGE USED % 121.5% 67.2% 50.0% 31.0% 48.6% 56.4% 66.6% 58.2% 608.1% 29.6% 74.1% I CITY OF HUTCHINSON FINANCIAL REPORT FOR August 1982 EXPENSE REPORT CURRENT ADOPTED YEAR TO REMAINGING PERCENTAGE MONTH BUDGET DATE AMOUNT BALANCE USED 0,000,000.00 0,000,000.00 0,000.000.00 0,000,000.00 DECRIPTION X NLRAL FUND MAYOR $ COUNCIL 3,376.40 32,157.00 21,751.44 10,405.56 67.6% CITY ADM. /CITY CLERK 7,872.48 98,350.00 69,125.53 29,224.47 70.3% ELECTIONS 123.20 8,678.00 173.40 8,504.60 2.0% • FINANCE 12,404.22 140,545.00 109,430.13 31,114.87 77.9% MOTOR VEHICLE 4,200.50 50,737.00 36,531.33 14,205.67 72.0% ASSESSING 8,436.60 16,874.00 8,436.60 8,437.40 50.0% LEGAL 2,045.36 24,233.00 21,867.90 2,365.10 90.2% PLANNING 26.99 1,425.00 845.80. 579.20 59.4% CITY HALL 2,971.34 38,383.00 29,169.24 9,213.76 76.0% OLD ARMORY 1,033.91 20,913.00 14,736.36 6,176.64 70.5% POLICE DEPARTMENT 41,570.15 524,784.00 370,450.14 154,333.86 70.6% FIRE DEPARTMENT 998.34 129,255.00 79,124.38 50,130.62 61.2% COMMUNITY SERVICE OFFICER 2,044.21 27,469,00 18,053.56 9,415.44 65.7% PROTECTIVE INSPECTIONS 3,047.56 40,074.00 26,380.60 13,693.40 65.8% CIVIL DEFENSE NONE 450.00 104.28 345.72 23.2% SAFETY COUNCIL NONE 150.00 NONE 150.00 FIRE MARSHALL 2,533.40 33,112.00 21,666.13 11,445.87 65.4% ENGINEERING 10,502.38 137,815.00 89,625.03 48,189.97 65.0% n LJ ^EXPENSE REPORT CONTINUED STRFF.TS & ALLEYS STREET MAINTENANCE ACCOUNT CONSERVATION OF HEALTH LIBRARY SENIOR CITIZEN CENTER PARK /RECREATION ADMINISTRATION RECREATION CIVIC ARENA PARK DEPARTMENT CEMETERY DOWNTOWN DEVELOPMENT LAWCON DEB1' SERVICE AIRPORT TRANSIT UNALLOCATED GENERAL EXPENSE 1 IRA CURRENT MONTH 0,000,000.00 19,773.10 4,689.37 248.47 1,059.82 4,011.51 5,600.31 4,889.25 25,410.17 3,256.42 NONE 5,516.42 19,667.00 5,137.65 5,142.77 (- 3,312.00) 4,126.53 274,287.61 ADOPTED BUDGET 0,000,000.00 288,652.00 64,635.00 000 52,537.00 10,268.00 55,668.00 57,852.00 89 ,093..00 254,646..00 33,726..00 000 110,430.00 55,668.00 47,775.00 65,659.00 143,387.00 000 $2,655,400.00 YEAR TO DATE AMOUNT 0,000,000.00 181,507.46 38,028.38 39,268.88 8,813.73 38,217.69 46,553.92 65,635.12 189,075.86 21,504.85 (80.52) 15,552.08 54,515.66 45,396.06 39,753.52 63,538.62 35,577.58 $1,593,830.31 REMAINING BALANCE 0,000.00 107,144.54 26,606.62 13,268.12 1,454.27 17,450.31 11,298.08 23,457.88 65,570.14 12,221.15 (80.52) 94,877.92 1,152.34 2,378.94 25,905.48 79,848.38 35,577.58 1,061,569.69 PERCENTAGE USED 62.90 58.8% 74.7% 85.8% 68.7% 80.5% 73.7% 74.3% 63.8% 999.9% 14.1% 97.9% 95.0% 60.5% 44.3% 999.9% 60.0% EXPENSE REPORT CONTINUED DESCRIPTION • WATER $ SEWER FUND WATER $ SEWER ADMINISTRATION WATER PLANT OPERATIONS SEWER PLANT OPERATIONS • CITY OF HUTCHINSON FINANCIAL REPORT FOR _ gUjj X982 CURRENT ADOPTED MONTH BUDGET 0,000,000.00 $0,000,000.00 31,354.49 822,026.00 172,037.36 1,305,825.00 24,563.12 135,750.00 $ 227,954.97 $2,263,601.00 YEAR TO REMAINING PERCENTAGE DATE AMOUNT BALANCE USED 0,000,000.00 $0,000,000.00 % 426,507.44 359,142.88 121,150.89 907,645.67 395,518.56 946,682.12 14,599.11 1,355,955.33 51.9% 27.5% 89.2% 40.1% ca> coo4o 14 CITY OF HUTCHINSON r MINUTES TRANSPORTATION BOARD AUGUST 18, 1982 C` The meeting of the Transportation Board was held at 12 o'clock noon on Wednesday, August 18, 1982, in the City Council chambers. Members present: Members absent: Emma Lake Rick Johnson Russ Meade Clarice Coston Geri Johnson Ken Gruenhagen Jack Kjos, Chairman Also present: Gary Plotz, City Administrator Hazel Sitz, Transit Coordinator Ken Merrill, City Accountant Chairman Kjos opened the meeting, calling on City Accountant Merrill to review the proposed 1983 budget. After discussion, it was moved to recommend the proposed budget to the City Council for approval. Motion was made by Russ Meade, seconded by Geri Johnson and carried unanimously. Review of operating reports showed a substantial drop in ridership during the past months. There was discussion of possible promotions which could be used to increase usage. The transit coordinator was directed to contact merchants or merchant associations to determine if there is interest in purchasing bus tickets at a substantial discount to be given to store customers. The board will consider other promotions and meet again in a month to review ideas. City Administrator Plotz brought up the possibility of using the Hutchmobiles to provide free transportation for voters at the September and November elections. It was the consensus of the Board that it would be a worthwhile service for the City to provide to voters. It was felt a round trip could be provided, with service to extend throughout polling hours. Advance reservations would be requested, with service provided on a space - available basis in the case of same -day request. The League of Women Voters might be willing to help distribute information concerning bus availability. This recommendation is to be forwarded for the City Council's consideration. Number of passengers using this service would be available in time for the September board meeting. Meeting adjourned at 1:10 p.m. Emma Lake, Secretary • MINUTES • Tree Board Tuesday, August 24, 1982 Members Present: Ivan Larson, Roy Johnsen, Jerry Brown, Also present was Mark Schnobrich Dutch Elm Disease Program Mark discussed the seasons dutch elm disease program by telling the members that as of August 20th 432 trees were tagged for disease in 1982. This marked the lowest total number of trees removed thus for in the 5 years of the program. Due to the low number of trees being lost this year, the city had only minor problems with the work load, with the majority of city trees being taken down by city crews. Insects 5 Diseases other than Dutch Elm Insects and Diseases other than Dutch Elm which have caused major problems this year have been cedar spider mite, ash plant bug, and honey suckle aphids. While these problems did not call for formal control measures, I-lark stated that a large number of calls by homeowners did justify them as major and wide spread. Memorial Trees Jerry Brown made a motion to formalize the memorial tree planting program by stating "411 memorial trees shall be planted in the new Fred Roberts Park with authorized plaque only, if desired by donor, in designated areas of the park only." The board unanimously agreed and it was passed on for approval to the appropriate boards and city council. Ivan Larson suggested and moved that $100 dollars be spent to purchase a „ tree to be planted in Fred Roberts Park in recognition of Fred Roberts and that an approved plaque be placed by the tree. The board unanimously agreed. 1982 Tree Planting Roy Johnsen made a motion to spend the entire amount of the approve funds for tree planting this fall, with not more than $1000..00 dollars going for the purchase of trees to be sold and planted this fall. The remainder of the purchased trees to be designated for spring planting, Adjourned The meeting was adjourned at 8:45. A Submitted by Mark Schnobrich 7 e—, BURNS MANOR 14UNICIPAL NURSIAOME Minutes - August 1982 The Board of Directors for Burns Manor Municipal Nursing Hore met Thursday, August 19, 1982, at Burns Manor, 12 00hoon, President Leslie Linder presiding. All members present but Larry Graf. A motion was made by Gloria Dansereau and seconded by Esther Kuehl to accept the minutes as read. Motion carried. A motion was made by Eldred Miller and seconded by Keith Duehn to pay the bills as presented, a copy of which is attached to the minutes on file and made a part thereof. Motion carried. Financial report given by David Jensen. Discussion followed. A motion was made by Keith Duehn and seconded by Esther Kuehl to renew the Officers & Directors Liability Insurance with Hutchinson Insurance Agency. Motion carried. Burns Manor will enter into a food service agreement with PACE, a shared service group, out of Souix Falls, South Dakota. Motion was made by Esther Kuehl and seconded by Gloria Dansereau to pay the bookkeeper hired in August a salary of 36.59 per hour, also the payroll clerk to receive a merit raise to $6.79 per hour. Motion carried. The joint meeting with the hospital board to be held August 25, 1982 at 7:00 p.m. has been canceled. State Fire Marshall inspection revealed that the exit lights were not operating under emergency power. Minnesota Department of Health Quality Assurance and Review team reviewed Medicaid patients August 16 - 20, 1982. OSHA Inspection - August 11, 1982. OSHA poster informing employees of the protections and obligations was not in appointed place. Annex med. room refrigerator cord and plug was not electrically grounded. Motion was made by Eldred Miller and seconded by Gloria Dansereau to notify Patch Madson Watten, Inc. that we will proceed with the two corridor doors and frames. Expansion and remodeling of the main kitchen area and a small kitchen in the Arts & Crafts Department will also be discussed with Donald M. Erickson of Patch Erickson Madson Watten, Inc. "Motion carried. '�— e r Page 2 August minutes 1982 Projects over $5,000•00 must he approved by the City Council, over $10,000.00 must be let out on bids. A motion was made by Keith Duehn and seconded by Eldred Miller to advise the City of Hutchinson that a tax levy will not be necessary for Burns Manor for the 1983 fiscal year. Motion carried. Their being no further business, a motion was made by Keith Duehn and seconded by Eldred Miller to adjourn the meeting. Motion carried. The Burns Manor Board of Directors will meet Thursday, September 23, 19829 at noon. Respectfully Submitted; MaJ�irs J. Gei , Pecretary ATTEST Leslie Linder, President 0 1. CALL TO ORDER MINUTES HUTCHINSON PLANNING COI.111ISSION TUESDAY, AUGUST 17, 1982 The regular meeting of the Hutchinson Planning Commission was called to order by Chairman Don Erickson at 7:34 P.M. with the following members present: Jim Johnson, Ted Beatty and Elsa Young in addition to Chair- man Erickson. Absent: Larry Romo and Clint Tracy. Also attending were City Attorney Jim Schaefer and City Administrator Gary Plotz. 2. MINUTES The minutes of the regular meeting dated July 20, 1982 were unanimously approved on motion by Ted Beatty and seconded by Jim Johnson. 3. PUBLIC HEARINGS (a) CONSIDERATION OF REQUEST FOR AMENDMENT TO ZONING ORDINANCE NO.r464 SECTION 8.08 C -4 FRINGE COMMERCIAL DISTRICT REQUESTED BY STAFF The hearing was opened at 7:35 P.M. by Chairman Don Erickson with the reading of publication 02974 as published in the Hutchinson Leader on August 5, 1982. Mr. Priebe explained their have been some inquiries about car washes in C -4 zones. They are at the present time only allowed in C -2 and IC -1 zones. Discussion followed and it was felt by all of the members that with a conditional use permit they have more control than if someone would request a rezoning where the use is not always known. It was also noted that service stations are allowed in C -4 and all present felt car washes are somewhat compatible with them. The hearing was closed at 7:43 P.M. on motion by Ted Beatty. Seconded by Elsa Young, the motion unanimously carried. Mr. Ted Beatty then made a motion to recommend to the City Council the approval of the requested amendment to zoning ordinance #464 allowing car washes in C -4 zone under Conditional Permitted Uses. Seconded by Jim Johnson, the motion carried unanimously. 4. OLD BUSINESS (a) CONSIDERATION OF APPROVAL OF FINAL PLAT FOR LIPKE ADDITION Director of Engineering, Mr. Marlow Priebe, explained the easements are in the agreement and Sunset Street is extended as requested. Mr. Ted Beatty stated questions were raised by one of the Council members at an earlier meeting today indicating he felt perhaps the subdivision ordinance wasn't being followed close enough. Section 3.50 was then reviewed. Hutchinson Planning Commission Page 2 August 17, 1482 Mr. Pat Flynn representing Mr. Lipke stated he was present to answer any questions the Commission may have. He stated the plat is as the city staff requested. Mr. Flynn explained as it presently stands, Mr. Likpe is limited to one structure on Block One and if he should decide to do anything else with it he would once again have to come before the Commission. After lengthy discussion, Mr. Ted Beatty made a motion to recommend approval to the City Council of the Final Plat for Lipke Addition. Seconded by Elsa Young, the motion unanimously carried. 5. NEW BUSINESS (a) CONSIDERATION OF SKETCH PLAN FOR DENNIS K. ALBERTSON - SECTION 25, ACOMA TOWNSHIP Mr. Richard Larson, representing Mr. Albertson spoke to the Commission explaining the county had reviewed the sketch plan and were hesitant to take so much land from agricultural use so blocks 2 & 5 have beef removed from the plan. City Engineer Marlow Priebe stated he felt it would be many years before this area would ever be in the City. Mr. Ted Beatty made a motion to approve the sketch plan to the City Council. Seconded by Jim Johnson, the motion carried unanimously. (b) REVIEW OF SAMPLE ORDINANCES REGARDING THE STORAGE OF WOOD There was discussion as to whether there was a definite need for such an ordinance. Mr. Plotz stated he has received two telephone calls. One was in favor of such an ordinance and the other was opposed to the ordinance. Mr. Beatty commented that he noticed that several of the sample ord- inances had not passed. He felt some were to complex and difficult to understand. It was the consensus of the Commission that there shouldn't be any kind of a burden placed on the home owner. No one wanted to discourage the burning of wood. Mr. Jim Schaefer suggested making the violation a petty misdeameanor rather than a misdeameanor so a trial would not be necessary if it would become necessary for legal action. After discussion it was agreed by City Attorney Schaefer to draft up an ordinance regarding the storage of wood which would be simple and easy to enforce. MW Hutchinson Planning Commission August 17, 1982 Page 3 (c) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING, MARLOW PRIEBE Mr. Priebe stated the county has.had a request from Jim Heikes to rezone a section of land east of town so he can build a roller rink. He pointed out this is very close to the area where the "Ring Road" is planned for and the importance of getting this pin pointed soon. (d) REVIEW OF BUDGET FOR 1983 City Administrator Plotz passed out copies of a proposed budget for the Planning Commission in the amount of $1,475. Mr. Priebe stated he has requested an additional $2,000 - $2,500 for consulting fees to be used toward electronic equipment for data in developing the Ring Road. It was the consensus of the Planning Commission this would probably be better than buying new equipment and then having to train people to run the equipment. Therefore, all present felt the request for the additional $2,000- $2,500 is in order and should be left in the budget in addition to the original $1,475. 6. ADJOURNMENT There being no further business to come before the Commission, the meet- ing was adjourned at 8:40 P.M. on motion by Ted Beatty. Seconded by Elsa Young, the motion carried unanimously. , L, PROPOSAL FORM: Date: September 23, 1982 TO: Hutchinson City Council Mr. Gary Plotz, Administrator Hutchinson, Minnesota Ll SUBJECT: Addition of two doors and frames for Burns Manor Hursing Houme as indicated on Architectural Sheet 1, dated August 25, 1982, and Specification Section 0811 by Patch Erickson !ladson Watten, Inc., Architects. Gentlemen: The undersigned proposes to furnish all labor, materials and equipment required for the General, Mechanical, Electrical Construction :dork for the above subject project, all in accordance with the Drawings and Specifications and all subsequent addenda thereto, as prepared by or for Patch Erickson Madson Watten, Inc., Architect, 2311 Wayzata Boulevard Minneapolis, Minnesota 55405. We estimate the project will be completed in 4� calendar days after receipt of Notice to Proceed and agree that this time limit shall be stipulated as a part of the contract agreement. We have carefully examined the Instructions to Bidders, the General and Supplementary General Conditions of the Contract, the Specifications and Drawings, and the site of the proposed Work. It is agreed that if this proposal is accepted we will accept a lump sum contract for the work involved and will furnish a Surety Bond for the contract value'. We acknowledge the Owner's right to reject an) or all bids or to waive any informalities or irregularities in bidding. Successful contractor shall furnish copies of insurance carried to cover this work; workmens compensation and employee liability, comprehensive liability, all to be approved by the City of Hutchinson before the work begins. Owner is to carry Builders Risk, if determined by the City of Hutchinson. Receipt of addendum No's xx is herewith acknowledged and as our Bid Security, we enclose a B1-F-- in an amount equal to five percent (5 %) of the Bid, for the consideration of the following amount: BASE BID: The sum of Five Thousand one Hundred Eleven Dollars Dollars (S 5 +111.00 FIRM: Miller, Miller & Mac, Inc. Address: P. o. Box 248 TITLE:President Hiway 7 West DATE: September 23, 1982 Hutchinson. MN 55350 g- 6. (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 - M E M O R A N D U M DATE: — Seotenber 27. 1982— — — _ — TO: — MayoX__and Council -- — — — = — — — — — — — — — — — — — — — — — FROM: Water Billing_Department — - - - - - -- — r -- — — — — — — — — — — — — — - -- SUBJECT: Delinquent Water Accounts — — — _ — — — 03- 1115 -2 -00 Randy Gunderson 506 Adams St. S. $61.86 04- 0220 -1 -00 Gerald Elliott 590 Monroe St. S. $60.81 04- 0240 -0 -00 Lynette Miller 566 Monroe St. S. $38.37 Promised to pay 9 -30 -82 04- 0370 -2 -00 Wilton Soderberg 206 Monroe St. S, $45.92 04- 0375 -4 -00 Dennis McCutchen 146 Monroe St. S. $64.65 04- 0395 -1 -00 Mary Prettyman 106 Monroe St. S. $49.57 Promised to pay 10 -01 -82 04- 0625 -2 -00 Richard Sturges 425 Third Ave. S.E. $58.05 04- 0855 -8 -00 Nancy Hammond *406 Huron St. S. 410 Lynn Road $43.10 $25.00 Pd 18.10 Bal Promised to pay 10 -01 -82 11- 0110 -2 -00 Robert Hatten *187 Third Ave. N.W. Stewart, MN 55385 $46..74 11- 0805 -0 -00 Douglas Yerks 253 Fifth Ave. N.W. $67.40 11- 1100 -2 -00 Donna Bergstrom 855 Oak St. N. $35.61 DELINQUENT WATER ACCOUNTS CONTINUED 11- 1222 -3 -00 Wally Teich *441 Main St. N. 958 Jorgenson St. $73.22 - 0415 -0 -00 ho s Br 614 E St. $7. 4 12- 0750 -0 -00 Joe Kickler *99 McLeod Ave. 11 Glen St. N. $14.00 12- 0860 -1 -00 Dan Carrigan S24 Clark St. $36.55 12- 1000 -2 -00 Rodney Markgraf 565 Clark St. $84,20 Promised to pay 09 -30 -82 *SERVICE ADDRESS 16- OS60 -1 -00 Miles Willhite 136 Eleventh Ave. N.E. $70.00 $40.00 PD 30.00 Bal. Promised to pay 10 -01 -82 17- 0086 -0 -00 Mike Olson *107 Mark Dr. 1427 Lori Ave., $70.17 27- 0025 -3 -00 Kathy Anderson *886 Elm St. Highway 15 S. $69.56 41- 0052 -0 -00 Wally's Tire 345 Michigan St. $45.69 Detriot Lakes, MN Recommend water service be discontinued at 12:00 Noon, Monday, October 4, 1982 unless otherwise indicated. 0 0 ��112I7-515 658 1 — C /TV OF HUTCH /NSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 September 23, 1982 M E M O R A N D U M TO: MAYOR AND CITY COUNCIL FROM: TRANSIT COORDINATOR HAZEL SITZ W5 . RE: HUTCHMOBILE PROMOTION At the last two meetings of the Transportation Board, there has been discussion of promoting greater use of the Hutchmobiles by shoppers. It was the consensus of the Board that an offer might be made to merchants to purchase bus tickets at a reduced rate to be given to customers. The use of such tickets could increase ridership on the shuttle route without adding to the cost of bus operations. The further suggestion was made that limited distribution of free tickets could be made to new residents through Welcome Wagon or a similar means in order to acquaint newcomers with the bus service. City Council authorization for such promotions is requested before staff proceeds to carry them out. Thorsen Campbell Rolando & Lehne As and D -' ., r,.n, C. P .A. Reba I5 Czmobell. C -P..A cha:hL PC3ndo. 7,, C. P.S. rr•.di Lehne. C . A. Dams D. M_GAI. C.PA. f: ,;. Ore! C.P.A. Suite 300 Parkdale Four 5353 Gamble Drive Minneapolis MN 55416 (612) 546 -0404 1- 800 - 742 -5684 (Minnesota Only) Certified Public Accountants :9r. Gary Plotz City of Hutchinson Hutchinson, MN 55350 Dear Gary: September 16, 1982 Scri982 N FXEIVED CO - According to the terms of our letter of August 6, 1981, we quoted you an audit fee of $14,500 which was then changed to a fee of $14,000 by our letter of September 30, 1981. Our fee was based upon the assumption that there would be no extraordinary problems encountered. Among the problems encountered during the examination, all of which required additional audit time, and delayed completion of other areas of the audit were as follows: 1. The method the City uses to account for cash in bank, savings, and temporary investments is cumbersome to audit. Although this method had not changed from prior years, the accounts had not been reconciled to the general ledgers at the time of our examination. Upon reconciliation, the necessary adjustments required additional auditing since those adjustments affected other accounts and /or funds. 2. Several posting errors had not been corrected as of the date of the audit. Those transactions required additional audit time to determine the necessary corrections. These problems were enumerated in our management letter of June 2, 1982. Implementation of the recommendations contained therein should eliminate these problems in subsequent years. Additionally, the City issued three separate bond issues in the current year, one of which involved tax increment financing. These also involved additional audit time. Certain areas of the audit required less audit time than in prior years as a result of improvements made by the City accounting staff. However, the time saved in these areas was not sufficient to offset the increased time required in other areas. Member of The American Group of C.P.A. Firms with offices in principal cities ��, Thorsen Campbell Rolando & Lehne 11 Certified Public Accountants Mr. Gary Plotz Page Two September 16, 1982 In reviewing our billing records, we find that our records indicate a total fee of approximately $17,800 at standard billing rates. This is $3,800 more than our quoted fee of $14,000. We feel that much of the $3,800 in fees were due to circumstances beyond our control. Because of the items enumerated in this letter, I feel that we should be entitled to additional fees beyond the $14,000 proposal. I would like to propose that the $3,800 fee be split between us and the City. This would result in an additional $1,900 of expense to the City. If you feel that this is not a just proposal, please contact me to discuss the matter. Very truly yours, THORS /ENN,,, CAMPBELL, ROLANDO & LEHNE BY V",�Qih ©� C.P.A. (612) 587 -5151 HUT�y' CITY OF HUTCHINSON w 37 WASHINGTON AVENUE WEST -" HUTCHINSON. MINN. 55350 M E M 0 DATE: September 23, 1982 TO: Mayor and City Council FROM: Director of Engineering RE: Change Order No. 1 Water Treatment Plant Addition The attached Change Order does not increase or decrease the project. It only clarifies retainage relative to State Law. This has been reviewed by staff and I recommend approval. Marlow V. Priebe Director of Engineering MVP/PV attachment cc: Ken Merrill 9 -� CHANGE ORDER NO. 1 AUGUST 18, 1982 PROJECT: Water Treatment Plant Addition Hutchinson, Minnesota RCM Project No. 761014 TO: Gridor Construction Company You are directed to make the changes noted below in the subject contract. NATURE OF CHANGE: The amount of contract retainage will be changed from 10% to 5% of the completed work and stored materials. Retainage may be in either a cash basis or other approved security -acceptable to the City and State law. JUSTIFICATION: This change is to bring the handling of retainage into compliance with the State statute. SCHEDULE OF ADJUSTMENT TO CONTRACT COST: This modification will be done at no cost. SUMMARY OF CONTRACT ADJUSTMENTS: Contract Amount Prior to this Change Order $1,214,700.00 Net Result from this Change Order N/C Current Contract Amount Including this Change Order $1,214,700.00 THE ABOVE CHANGES ARE APPROVED: RIEKE�AL MU SSOCIATES, INC: By Date g' '81- E ABOVE CHANGES ARE ACCEPTED: GRIDOR CONSTRUCTION, INC. Byh�t' Date CITY OF HUTCHINSON, MINNESOTA as muller associates, Inc. architects engineers andscape architects land surveyors services TRANSMITTAL TO Marlow Priebe City of Hutchinson DATE: 8 -27 -82 FILE NO: 761014 PHASE 4 -47 PROJECT Water Treatment Plant Addition Ong'au6ng Ofrim ❑ Amm lava r'.r; Farb Sireel. P.O .13 x 748. 50710. Si5- 232 -'>31 ❑ Brainerd, Minnewta 311 WEST Vv� sh�np:M 56401.21.8.&19.1751 ❑ Gaylord 217 No aid SC. P.O. 13 x 776.55734.612 -23i 2a24 o Hopkm ;x`11 1 s! Si.. P O 3, ,j, 13:i 55343.5.2 9: 6.301 ❑ Mankala 2r9 Sa &v S.. P O. G! , 66. 56001.50.'4625 -"26 ❑ St Claud 1524 3411: A,,. N.. P J. 13� 51.56301.61$2511001 ❑ Virginia 403 lam Av. NO_ PO. eos 1153. E5792.?t8'; -Bta9 ❑ wonHnglm 10184th Av_PO Ba,61,56187,507- 372 -2914 Enclosed X sets 3 copy /copies We are sending under separate cover originals DESCRIPTION: Change Order No 1 These are: (as checked below) 1. ❑ Approved 6. ❑ Return for revision 2. ❑ Not approved Correct and resubmit 3. ❑ Approved as noted 6. ❑ For your files 4. ❑ For your approval 7. ❑ For your distribution 8. ❑ For your review REMARKS PleaSeSfJn and return One cony to the Architect and one copy to copy to: data & trans. trans. only File xg ❑ ❑ ❑ ❑ ❑ 13 11 F 8y > o yX GlXI�s� teve Flaten (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: September 23, 1982 TO: Mayor and City Council FROM: Director of Engineering RE: Water Treatment Plant Expansion Attached for your information, is a copy of the Contractor's Progress Schedule submitted by Gridor Construction, as required. Attached, for your information, is a copy of the Subcontractor's List submitted by Gridor Construction, as required. Attached, for your approval or disapproval, is a request for 6 addition weeks of construction time from June 1, 1983 to July 15, 1983. This request is based on the delay in awarding contract and giving notice to proceed with project. I recommend approval of the request. MVP /pv attachments cc: Ralph Neumann Richard Nagy L C / +" Marlow V. Priebe Director of Engineering q— C TRANSMITTAL 0 deke carroll muger associates, Inc. architects engineers landscape archflects land surveyors laboratory services To City of Hutchinson Attn: Marlow Priebe DATE: 8 -18 -82 FILE NO: 761014 PHASE 4 -46 PROJECT Hutchinson WTP AdSiition Originating ONice ❑ Ames, Iowa -V> For;1 S;.^:a PC B. 7C9. 5001-3.55 232.721' ❑ Brainerd, rdinnesola - 311 Ak -,q W,: nmgum%431. 218- 825'751 - ❑ Gaylord 21-1 N^ 3i: a RO. BOX 776, 55334.612 -23' 2fr24 ❑ Hopldns -,1P LI 31. PG 6!< 133 553:3 612 'i "s -6 *31 ❑ Mankalo 239 S ^ Sc> 56 St.J ?1 7-6_54420 ❑ St Cloud 15 ?4 341h Av, N. P.V. Bit: 5i Soam, 6!SeS `k,! ❑ YrgWa 4u3 b1h Ac. Na. PO Ba. 1153.55'42219.':1 stag ❑ Wommngton 1918411, .Av.. PO Boa 61, 5818;.: 107 -372 -2814 Enclosed x sets copy /copies We are sending under separate cover originals DESCRIPTION: Contractor's prO9re5j ached11a Subcontractor's list Contractors request of August-10.1982 for additional uueeks of - construction time due to delays 'in oettif 1nder contract These are: (as checked below) 1. ❑ Approved 2. ❑ Not approved 3. ❑ Approved as noted 4. ❑ For your approval REMARKS copy to: 5. ❑ Return for revision Correct and resubmit 5. ❑ For your file 7. O For your distribution S. ❑ For your review data & tram trans. only 3WX O ❑ O ❑ O ❑ ❑ ay to ten GRlDOR CONSTR., INC. P.O. BOX 41246 1886 BERKSHIRE LANE PLYMOUTH, MINNESOTA 55441 August 10, 1982 Rieke Carroll Muller Assoc., Inc. 1011 S. 1st. Street - P.O. Box 130 Fopkins, Minnesota 55343 Attn: Steve Flaten RE: Water Treatment Facilities Hutchinson, MN Gentlemen: 0 612 - 559.3734 D AUG 11 1982 Bo)', 120 110' :�ics, The project specifications indicate that the plant be complete and in operation by June 1st, 1983. This is based on award by May 18th, 1982. Since the actual notice to proceed was dated June 28th, 1982, please allow an additional 6 weeks for project completion. Also, kindly review dates of completion and advise if these dates may be extended by 6 weeks. Please advise if this additional time will be allowed and included in a change order. Should there be any questions, please call. Sincerely, r, Robert Meyer G RI DO R C Q N S j R , INC. Water Treatment Facilitic P.O. BOX 41246 Hutchinson, MN 1886 BERKSHIRE LANE PLYMOUTH, MINNESOTA 55441 SUBCONTRACTOR LIST 619559 -3734 �pec. Section Item Name & Address Phone Name 2510 Roadways & Parking Areas O.ann Construction Hanover, MN 498 -7020 Dave Orann 3200 Reinf. Steel Placing Holman Erection St, Paul, MN 454 -5100 Roger 3400 Precast Cone. Fla[ Slabs Moline Cone. Prod. Lino lakes, MN 186 -7722 Don Flood 3400 Precast Cone. Tee Slabs 1-.'ells Cone. Prod. Wells, MN 507/553 -3138 Doug Anderson 4200 Masonry Mike Glieden Hutchinson, MN 587 -8250 Mike Gliedon 7500 Roofing, Insul. & Marty's Roofing & Sheet Metal 7600 Sheet Metal Hutchinson, MN 587 -8415 8500 Windows, Glass & Harmon Glass 8800 Glazing Mpls., MN 331 -4300 Kenny Petersor. 9400 Terrazzo Viking Tile & Terrazzo Mpls., MN 861 -6757 Harold Lindstt 9500 Acoustical Ceiling, & Architectural Sales 9650 Resilient Flooring Mpls., PIN 533 -1595 Bob 9800 Painting Rainbow, Inc. Mpls., MN 535 -4041 Les Kiffe 15400 Plumbing, Heating, Loberg Plb. & Htg. Co. 15800 Vent. & Temp. Controls Buffalo, MN 682 -2644 Harold Loberg 15900 Remove & Replace Pumps Layne Minn. Co. Mpls., MN 55418 781 -9553 Dick Netz Div. 16 Electrical & Controls SatterlEe Elect. Litchfield, MN 693 -7809 Spence Lofranc (612) 587 -5151 37 VJASH}NGTGN AVENUE VJF_ST ! NUTC }ill'JSQN, MWN. 55350 M E M O R A N D U M T- - - - - — DATE: - September_ 23, 1982 TO: -- Hutchinson City C0-1-- -- -- ----- --- -- - --- FRDM: - _ Planning Commission_ - _ _ _ _ ^ - _ _ - - _ _ _ _ _ - _. - 5USJECT: _ - Variance request submitted by Kruger's Trailer Court ------------ Pursuant to Section 6.05, B.3, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its finding of fact and reconaend- ation with respect to the aforementioned request for variance. HISTORY On August 31, 1982 an application was submitted by Gordon 4 Janet Kruger requesting a variance allowing the reduction of 25' (twenty -five) to 0 (zero) for a front yard setback per City of Hutchinson's Zoning Ordinance No. 464, also a reduction from 10' (ten) to 0 (zero) based on M.H.D. re- quirement. The applicants wanted to move in a 14'x 70' mobile home where a smaller one had been. They explained they had the understanding thru the " grandfathered in" clause that this would be permissible. 'A public hearing was held on September 21, 1982 at the regular Planning Commission meeting at which time no one was present objecting to the request. Lengthy discussion followed as well as a letter being presented which was written by James Schaefer. The last sentence of this letter states "Any changes made in the operation or administration of the park should be discussed with the City Administrator prior to their implemention ". It was determined that no one had talked with anyone from the City concerning this matter. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as pub- lished in the Hutchinson Leader on Thursday, September 9, 1982. 3. It was the consensus of the Commission that "grandfathered in" meant it would be possible to move in a trailer of the same size but not a trailer larger in size. �(�1 Findings of Fact Page 2 Variance - Krueger's Trailer Court RECOMMENDATION It is the recommendation of the Planning Commission that the variance request be denied. Respect ully s miz ed, v Mr. Don Erickson, Chr. Hutchinson Planning Commission c - ' - - (612) 587 -5151 CITY OF HUTCHINSOill WASHINGTON WEST HUTCHINSON, MINN. 5 350 M E M O R A N D U M - T--- - - - - -- DATE: — — September 23_ 1982— — — — TO: Hutchinson City Council. FROM: Planning Commission SUBJECT: --- Conditional — Use Permit (PUD) submitted by Mr. —Larry Bethke Pursuant to Section 6.07, B.1 (b), of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommendation with respect to the aforementioned request for a conditional use permit. HTSTnRY On August 31, 1982 an application for a conditional use permit for a PUD was submitted by Mr. Larry Bethke requesting to build five (S) four -unit townhouses to be located adjacent to the Crow River Country Club. A public hearing was held at the regular meeting of the Commission on September 22, 1982. Mr. Bill Helland a neighboring property owner was present and had questions. Mr. Dennis Hukriede, representing the Crow River Country Club, was also present to answer questions. Drawings were presented showing the location of the project. Lengthy discussion followed in regards to.any future development in that area and also drainage of the area. FINDINGS OF FACT . 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as pub- lished in the Hutchinson Leader on Thursday, September 9, 1982. 3. An informational packet was submitted by Mr. Bethke containing responses to requirements for PUD as per Hutchinson Zoning Ordinance Regulations. RECOMMENDATION It is the recommendation of the Planning Commission that the request for a conditional use permit to allow a Planned Unit Development (PUD) be granted contingent upon the six (6) recommendations in staffs memo dated 9 -10 -82 (see attached) and also attach some type of plat to be adopted for future homeowners before the sale is made and it is to be the responsibility of the developer or future developers for future streets (county road N 12) and storm sewer if they become necessary. Findings of Fact Page 2 Conditional use Permit - Mr. Larry Bethke Respectful -lX subm'tted, Mr. Don rickson, Chairman Hutchinson Planning Commission i y�.a r (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE (NEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: — — September 10, 1982— TO: Planning Commission Members FROM: Planning -------------------------- Commission Staff - - - - -- SUBJECT: Conditional Use Permit - PUD Larry Bethke Item # 3b- - - - I - - - - - - - - - - - - - - - - - - - - - - - - - Staff recommends approval with the following conditions: 1) A six (6) inch watermain service a fire hydrant within 200' off roadway on the north property line; 2) Service lines.be relocated in open space area; 3) Driveways have a minimum length of 20' from garage; 4) Some existing side lot and rear lot utility and drainage easements will have to be vacated; 5) A portion of the sanitary sewer will have to be relocated at an appropriate time; 6) All units should have sewer and water service from existing city mains. 0 0 RESOLUTION NO. 7267 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07, B.l (b) OF ZONING ORDINANCE NO. 464 TO ALLOW CONSTRUCTION OF FIVE FOUR -UNIT STRUCTURES (PISNNED UNIT DEVELOPMENT) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Mr. Larry Bethke of Hutchinson has made application to the City Council for a Conditional Use Permit (PUD) under Section 6.07, B.1 (b) of Zoning Ordinance No. 464 to allow the construction of five (5) four -unit structures as per the Planned Unit Development, with the following legal description: Lots 1 -5, Block 1, Greens View Addition together with a tract of land in the Northeast quarter of the Northwest quarter of Section 36, Town- ship 117 North, Range 30 West, Hutchinson, MN 2. The City Council has considered the recommendation of the Planning Commis- sion and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding prop- erty values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted, based upon the findings set forth above, with the following contingencies: 1. A six (6) inch watermain service a fire hydrant within 200' off roadway on the north property line. 2. Service lines be relocated in open space area. 3. Driveways have a minimum length of 20' from garage. 4. Some existing side lot and rear lot utility and drainage easements will have to be vacated. 5. A portion of the sanitary sewer will have to be relocated at an appro- priate time. I ' RESOLUTION NO. 7267 PAGE 2 0 6. All units should have sewer and water service from existing city mains. 7. Attach some type of plat to be adopted for future homeowners before the sale is made. 8. It is to be the responsibility of the developer or future developers for future streets (County Road #12) and storm sewer, if they become necessary. Adopted by the City Council this 28th day of September, 1982. James G. DeMeyer Mayor ATTEST: Gary D. Plotz City Clerk (612) 587 -5151 CITY OF HUM- 11NSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DAZE: — September 23, 1982 — — — — TO: Hutchinson Cit Council. - - - -- ------------------ - - - - -- FROM: Plannin g-- Commission ------ ----------------- - - - - -- SUBJECT: — — Conditional Use Permit submitted by James Christensen — — — Pursuant to Section 6.07, C.5 of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommend- ation with respect to the aforementioned request for a conditional use permit. HISTORY On September 1, 1982 an application for a conditional use permit was submitted by Mr. James Christensen to allow a car wash to be constructed in a C -4 zone. A public hearing was held on September 22, 1982 at the regular meeting of the Planning Commission at which time no one was present objecting to the request. Mr. Christensen was present and answered questions of the Commission regarding the type of materials to be used, type of roof, entrances and exits,. etc. Mr. Christensen was also informed that it would be his responsibility to take care of the berm and he indicated he was aware of that. It was also pointed out he would have to meet the requirements of Section 10.03 of the Zoning Ordinance entitled Service Station & Car Wash Regulations. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as pub- lished in the Hutchinson Leader on Thursday, September 9, 1982. 3. The.proposal is in conformance with the requirements of a Conditional Use Permit. It is the recommendation of the Planning Commission that the Conditional Use + Permit requested be granted with the recommendation that the doors on the building have a maximum height of 10' and the final site plan meets all of the citys ordinances before a building permit is issued. asp dully s m' Mr. on E so ^,�� mm. RESOLUTION NO. 7268 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07, C.5 OF ZONING ORDINANCE NO. 464 TO ALLOW CONSTRUCTION OF CAR WASH IN C -4 ZONE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FTNDTNCS 1. Mr. James Christensen of Hutchinson has made application to the City Council for a Conditional Use Permit under Section 6.07, C.5 of Zoning Ordinance No. 464 to allow the construction of a car wash in a C -4 zone, with the following legal descrip- tion: West 230' including Outlot B and part of Outlot A, Hutchinson Mall Addition 2. The City Council has considered the recommendation of the Planning Commis- sion and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding prop- erty values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted, based upon the findings set forth above, with the contingenices that the doors on the building have a maximum height of 10 feet and the final site plan meets all of the City's ordinances before a building permit is issued. Adopted by the City Council this 28th day of September, 1982. ATTEST: James G. DeMeyer, Mayor Gary D. Plotz, City Clerk 9' FOR YOUR INFORMATION MINUTES HUTCHINSON PLANNING COMMISSION TUESDAY, SEPTEMBER 21, 1982 1. CALL TO ORDER The regular meeting of the Hutchinson Planning Commission was called to order by Chairman Don Erickson at 7:31 P.M. with the following mem- bers present: Jim Johnson, Roland Fbent, Larry Romo, Thomas tyke, and Elsa Young in addition to Chr. Erickson. Absent: Ted Beatty. Also attending were City Administrator Gary Plotz, City Engineer Marlow Priebe, Fire Marshal George Field and City Attorney James Schaefer who arrived at 8:10 P.M. MINUTES The minutes of the regular meeting dated August 17, 1982 were unanimously approved on motion by Larry Romo and seconded by Jim Johnson. At this time Chairman Don Erickson welcomed Dr. Thomas tyke, newly appointed representative from Hutchinson Utilities, to the Planning Commission. PUBLIC HEARINGS (a) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY KRUGER'S TRAILER COURT The hearing was opened at 7:32 P.M. by Chairman Erickson with the reading of publication ,#2978 as published in the Hutchinson Leader on Thursday, September 9, 1982. Mr. Gordon Kruger, owner of Kruger's Trailer Court stated he felt they were mislead when they purchased the property. He spoke of a letter written by attorney Jim Schaefer to Mr. Kenneth Gruenhagen dated March 10, 1981. Chairman Erickson then asked Elsa Young to read the letter to everyone. The question what "grandfathered in" actually means was discussed at length. The last sentence of the letter reads "Any changes made in the operation or administrat- ion of the park should be discussed with the City Administrator prior to their implementation ". It was determined that no one had talked with anyone from the City before placing the new trailer on the lot. Elsa Young asked if they couldn't move the trailer seven feet. Mr. Kruger replied the drive would then have to be changed and that wouldn't leave room for the lots behind. On motion by Elsa Young, the hearing was closed at 7:47 P.M. Second- ed by Larry Romo, the motion unanimously carried. Hutchinson Planning Commission September 21, 1982 Page 2 Mr. Larry Romo then made the motion to recommend to the City Council they reject the request for the variance. Seconded by Roland Ebent, the motion carried unanimously. (b) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT (PUD) SUBMITTED BY LARRY BETHKE The hearing was opened at 7:49 P.M. by Chairman Erickson with the reading of publication # 2979 as published in the Hutchinson Leader on Thursday, September 9, 1982. City Engineer, Marlow Priebe, explained the staffs recommendation in a memo dated 9- 10 -82. Mr. Bill Helland, a neighboring property owner, wanted to see on a map exactly where this PUD is to be located. He was at one time the owner of that property and questioned the method of planning. He went on to say as he understands it, this is the beginning of a long range plan of multi - housing projects. This could affect Colorado Street at a later date, where his property is located. He suggested the Golf Club submit a copy of their future plans as a total and not just a piece at a time. Mr. Dennis Hukriede, representing the Crow River Country Club and also is a member of their Long Range Planning Committee came forward showing the future plans of the golf club. The plans indicated possible future development could take place on either side of Colorado Street, behind Oakwood Addition, possibly along Koglin Road and maybe southwesterly from the water tower. Mr. Marlow Priebe mentioned accessibility of getting emergency vehicles to areas which are planned for future development should be kept in mind. He went on to say he wanted it on record that the site southwesterly of the water tower does not look feasible for future development. Mr. Plotz then stated one of the councilmen questions if a PUD can be approved before a preliminary plat is submitted. He then directed Attorney Jim Schaefer for comments concerning this. Mr. Schaefer referred to Section 8.10 of the Zoning Ordinance entitled P.D. Planned Development District. He specifically pointed out Section K.5, page 69 giving specific conditions which must be met by the developer before a building permit can be issued. He went on to say he couldn't find where it states a preliminary plat is required. He felt this section overrides any other section of the ordinance since this is a PUD. It was pointed out that any deviations or changes made by the developer must be approved by the Planning Commission at another hearing. 0 i • Hutchinson Planning Commission September 21, 1982 Page 3 Roland Ebent asked Mr. Bethke why he felt no storm sewer is re- quired. Mr. Bethke replied that both the City Engineer and the surveyor felt none was needed. The natural drainage would be good enough. Mr. Ebent questioned Mr. Schaefer if this isn't required would it be the responsibility of the developer should there be a need for a storm sewer. Mr. Schaefer felt that would be a good idea since the City can't make any guarantees that there won't be that need.. Larry Romo asked Mr. Hukriede if a berm is being planned for the area behind the future development. Mr. Hukriede replied only a surfaced pathway for carts which would have no elevation so drain- age would eventually go to the lake. Mr. Ebent suggested it be put in the covenants that it is the homeowners responsibility to put in storm sewer if it becomes necessary. The hearing was closed at 8:30 P.M. on motion by Roland Ebent and seconded by Elsa Young. Motion carried unanimously. Mr. Roland Ebent then made the motion to recommend to the City Council to give approval to Mr. Bethke's PUD project with the six recommendation of staffs memo dated 9 -10 -82 and also attach some type of plat to be adopted for future homeowners before the sale is made and it would be the responsibility of the developer or future developers for future streets (county rd. #12) and storm sewer if they become necessary. NOTE: (The Planning Commission did review the long range plan of the Crow River Country Club.) Seconded by Larry Romo, the motion unanimously carried. (c) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY JAMES CHRISTENSEN Chairman Erickson opened the hearing at 8:34 P.M. with the reading of publication #2980 as published in the Hutchinson Leader on September 9, 1982. Chairman Erickson asked for comments from the floor. No one was present to speak against the project. Mr. Christensen was present to answer any questions of the Commission. Mr. Priebe explained the entrance is on the south side of the building. Discussion followed on the type of roof the building would have, type of materials to be used, etc. Chairman Erickson pointed out to Mr. Christensen that he would have to meet the re- quirements in section 10.03 titled Service Stations & Car Wash Regulations. Hutchinson Planning Commission September 21, 1982 Page 4 On motion by Larry Romo, the hearing was closed at 8:40 P.M. Seconded by Jim Johnson, the motion unanimously carried. Elsa Young then made the motion the request by Jim Christensen be approved by the City Council with the recommendation that the doors on the building have a maximum height of 10' and the final site plan meets all of the city's ordinances before a building permit is issued. Seconded by Roland Ebent, the motion carried unanimously. Mr. Priebe informed Mr. Christensen that is would be his respon- sibility to maintain the berm. Mr. Christensen stated he was aware of that. 4. OLD BUSINESS (a) REVIEW OF REVISED SKETCH PLAN FOR DENNIS K. ALBERTSON - SECTION 25, ACOMA TOWNSHIP City Engineer Marlow Priebe stated the plans have been changed at the request of the township. There is no development planned for in blocks-3 & 4 now. Mr. Plotz explained one councilman felt that possibly sketch plans should have additional information such as our preliminary plats do. Mr. Priebe pointed out sketch plans are merely concept of planning. Preliminary plats are reviewed again at a later date. Mr. Larry Romo then made a motion to recommend to approve the plan subject to the recommendations in staffs memo dated 9 -10 -82 and also that it be considered as a sketch plan with a preliminary plat to be reviewed in the future. Seconded by Roland Ebent, the motion carried unanimously. (b) REVIEW OF REVISED PLAN FOR PRIEVE ESTATES The plat was reviewed by the members of the Planning Commission and found to be in order. Mr. Priebe commented that the roadways are dedicated and the easements are in. Mr. Plotz questioned if areas were dedicated for parks in areas outside of city limits. Mr. Priebe replied we have never done that in the past. Mr. Plotz also pointed out that final plats must be submitted in six months time from the approval of the preliminary plat. Hutchinson Planning Commission September 21, 1982 Page 5 Roland Ebent then made a motion to recommend approval of the plan with a statement attached notifing them of section 3.47 of our subdivision ordinance. Seconded by Elsa Young, the motion unan- imously carried. 5. NEW BUSINESS (a) REVIEW PROCEDURES FOR REZONING THE EXISTING MOBILE HOME PARKS Discussion was held on whether the city should iniate rezoning for the existing mobile home parks since the ordinance now has a specific district for them. City Attorney Schaefer stated if this is done the owners do not need to change to comply with the ordinance. He feels if the size of the trailers doesn't change they could be moved in and out. Elsa Young then made a motion staff set a public hearing date. Seconded by Larry Romo, the motion carried unanimously. (b) REVIEW OF SKETCH PLAN FOR DONALD M. PETERSON - SECTION 7, HASSAN VALLEY TOWNSHIP City Engineer Marlow Priebe explained there is no platting involved since he just plans to sell off the building site. After brief discussion, Elsa Young made a motion to recommend approval to the City Council of the sketch plan. Seconded by Jim Johnson, the motion unanimously carried. Mr. Priebe mentioned the county had contacted him concerning a 26' x 44' single family dwelling to be built east of the highway across from the airport. They were requesting a variance for front yard setback but since the county require- ment is greater than the city's the Commission had no objection. 6. ADJOURNMENT There being no further business to come before the Commission, the meeting was adjourned at 9:26 P.M. on motion by Thomas Lyke and seconded by Elsa Young. Motion unanimously carried. REGULAR COUNCIL MEETING SEPTEMBER 28, 1982 WATER F, SEWER FUND Richard Ebert %safety shoes $ 10.00 Randy De Vries seminar $,% safety shoes 17.75 Braun Eng. Testing professional fees 1220.54 Hach supplies 55.05 Moodys Investors Service Mun. bond rating 1080.00 Power Systems equipment 1017.70 Richard Nagy seminar 202.31 Blue Cross /Blue Shield October medical ins. 846.29 Crown Life Ins. October dental ins. 114.00 Curtin Scientific chemicals 178.38 Equitable Life Ass. Sec. October LTD ins. 60.51 Mn. Mutual Ins. October dental ins. 48.64 Feed Rite Controls Inc. chemicals 416.07 Mn. Valley Testing Lab. July testing 387.20 Nalco Chemical Co. chemicals 6919.20 RCM professional fees 1369.37 RCM professional fees 4070.16 State Treasurer PERA 301.46 Van Waters $ Rogers chemicals 180.42 Water Products Co. supplies 33.00 Albinson supplies $18,528.05 GENERAL FUND *' ?,T' f ion ef,orofthRe vffye ly �$neN'16fc) s g Sg $ 168' 00 *Temple Lodge- Masons option to purchase of land 100.00 Mark Weis % safety shoes 10.00 Betker Construction Co. scaffold rental 25.00 Carols Cafe prisoner board 97.85 Central bin. Assn. City Mgr. expense 5.00 Crow River Auto Repair repairs 30.60 Imperial Bank radio console contract payment 2235.22 MRSF registration fee 42.00 Miracle Rec. Equipment frame $ trailer adapter 2130.00 Mn. Academy of Prosecution 2 registration fees 70.00 Mn. State Armory Bldg. Com. rental of election facilities 105.00 Sargent - Sowell Inc. letters 21.16 Harland Emans custodian at Natl Guard Armory 40.00 Kurt Leske umpire 27.00 Eileen Torrey seminar 88.64 Berger Plbg. & Htg. install�ater heater 49.59 St.Paul STamp Works plaque 229.26 Amoco Oil Co. gasoline 234.74 Albinson supplies 58.94 Brinkman Studio film & finish 93.95 Bullseye Reloading reloads 183.00 -2- Browns Floral dish garden - Pittman $ 9.95 Blue Cross /Blue Shield Oct. medical ins. 10,135.24 Copy Systems Inc. repairs 451.15 Copy Equipment Inc. supplies 127.14 Co. Treasurer DL fees for Co. 69.50 Crown Life Ins. Co. Oct. dental ins. 1378.96 Culligan Water Cond. water tank for elm 104.80 Crow River Glass Co. repairs 121.40 Equitable Life Ass. Soc. October LTD ins. 627.32 ERicksons case oil 32.00 Fire Extinguisher Sales auto.parts 27.60 Pamida supplies 17.72 Home Bakery Inc. meeting supplies 3.00 Hutch Comm. Hospital 2 blood tests 4 laundry 56.95 Hutch Fire Dept. State fire aid 21,556.92 Honda of Hutchinson supplies 27.07 Johnson Super Value arena corn meal 10.78 Juul Contracting Co. machine rental 35.00 James De Meyer mileage & cassette tapes 40.48 Kokesch equipment $ repairs 414.74 Lamberts Standard car washings 33.00 Mark Schnobrich seminar 29.90 Lakeside Roller Rink 40% skating receipts 162.40 Mn. Mutual Ins. Co. Oct. dental ins. 514.14 Mankato Mobile Radio repairs 117.93 Miller Davis Co. supplies 310.00 Mn. UC Fund unemployment compensation ins. 87.15 Motorola Inc. console maintenance contract 227.25 MidWest Carbon Co. supplies 114.72 McGarvey Coffee police coffee 118.00 Hazel Sitz mileage 23.43 STate Treasurer PERA 3585.82 James Schaefer 1/2 month compensation 798.44 Uniforms Unlimited supplies 129.00 United Bldg. Center supplies 45.36 U.S. Postmaster meter postage 1300.00 Xerox Corp. supplies et.c 1000.74 Wesleys Pharmacy alcohol swabs 3.98 Olga Kern election judge 49.60 Eva S. Maas election judge 55.80 Miriam L. Miller election judge 55.80 Rosina S. Johnson election judge 55.80 Verna Anderson election judge 55.80 Delaine Rolfe election judge 48.83 Emma Lake election judge 51.93 Margaret Sorenson election judge 48.83 Sedona E. Miller election judge 48.83 Lillian Jorgenson election judge 48.83 Laverna Miller election judge 48.83 Evelyn Van Hale election judge 48.83 Doris Daggett election judge 47.28 Darleen Knigge election judge 48.83 Lillias Gilhousen election judge 51.93 HildaKurth election judge 48.83 Norma D. Schepers election judge 48.83 19s Geraldine Johnson election judge $ 48.83 Mary Ann Price election judge 48.83 Mildred J.Nelson election judge 49.60 Rose Kadlec election judge 52.70 Mary J. Brummond election judge 49.60 Rosetta Miller election judge 49.60 Grace Kottke election judge 49.60 Fern Frank election judge 46.50 Bernice Erickson election judge 46.50 Peni Danberry camp fee refund 9.00 Airport Change Fund- J.Weckman change fund 50.00 Transit Change Fund change fund 20.00 Burns Manor workmen comp.refund 2614.00 Hutch Hospital workmen comp.refund 3763.00 Hutch Utilities workmen comp. refund 3947.00 James Schaefer mileage 35.70 Keefe,Schantzen 8 Schaefer legal services to City 1048.70 $ 62,606.03 1981 Parking Bonds Bennie Carlson monthly payment $ 669.30 Bonds of 1982 Virgil Thompson freight charges 780.62 New Ulm Quartzite Quarries #2 slurry $ 637.24 Moodys Investors Service municipal bond rating 420.00 1,837.86 -4- MUNICIPAL LIQUOR STORE Griggs Cooper $ Co. wine $ liquor Twin City Wine Co. wine & liquor Old Peoria Co. wine $ liquor Griggs Cooper $ Co. wine $ liquor Ed Phillips $ Sons wine & liquor Coca Cola Bottling mix Liquor Store petty cash Commissioner of Revenue Aug. sales tax Griggs Cooper & Co. wine $ liquor Old Peoria Co wine $ liquor Twin City Wine Co. wine & liquor Ed Phillips $ Son wine $ liquor 0 $ 1766.48 855.52 2376.97 2065.54 4043.04 1132.00 34.68 4772.58 2666.79 3203.70 1403.22 3270.33 $ 26,590.85 (' (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON. MINN. 55350 M E M 0 DATE: September 28, 1982 TO: Mayor and City Council FOR YOUR INFORMATION FROM: Director of Engineering RE: Alternative On- Street Parking Improvement The following cost analysis is based upon a two step construction program for the streets and on- street parking. Step 1 - Grading, base, temporary surface, curb and gutter and sidewalk Step 2 - Permanent type surfacing. This would permit the City to schedule the underground work in the future, possibly over a S year period. Location Street Cost Sidewalk Cost Parking Cost 2nd Ave. N.W. - Main St. to Franklin $ 16,705 $ 2,660 $ 5,585 Franklin St. - 2nd Ave. N.W. to 1st Ave. N.W. 16,810 6,000 16,995 Franklin St. - 1st Ave. N.W. to Wash- ington Ave. 23,130 -0- 15,120 Franklin St. - Washington Ave. to 1st Ave. S.W. 23,425 3,000 14,785 Franklin St. - 1st Ave. S.W. to 2nd Ave. S.W. 27,690 -0- 12,565 Franklin St. - 2nd Ave. S.W. to 3rd Ave. S.W. 22,905 -0- 10,385 Franklin St. - 3rd Ave. S.W. to 4th Ave. S.W. 22,950 -0- -0- 3rd Ave. S.W. - Franklin St. to Glen St. -0- -0- -0- 1st Ave. S.W. - Main St. to Franklin 36,670 12,250 16,960 1st Ave. S.W. - Franklin St, to Glen -0- 1,630 -0- lst Ave. S.E. - Main St. to Hassan St. 33,680 3,705 18,400 1st Ave. S.E. - Hassan to Jefferson St. -0- -0- -0- S IY • Mayor and City Council Alternative On- Street eking Improvement • September 28, 1982 Page 2 Location Street Cost Sidewalk Cost Parking Cost 1st Ave. S.E. - Jefferson to Adams $ -0- $ -0- $ -0- Washington Ave. - Main St. to Franklin -0- -0- 1,940 Washington Ave. - Franklin St. to Glen -0- -0- -0- 3rd Ave. S.E. - Main St. to Hassan St. -0- -0- -0- 3rd Ave. S.E. - Hassan St. to Jefferson -0- -0- -0- 3rd Ave. S.E. - Jefferson St. to Adams -0- -0- -0- 1st Ave. N.E. - Hassan to Jefferson St. -0- -0- -0- 1st Ave. N.E. - Main St. to Hassan St. 21,100 3,285 14,270 1st Ave. N.W. - Main St, to Franklin St. 20,110 -0- 13,670 1st Ave. N.W. - Franklin St. to Glen St. -0- -0- -0- 2nd. Ave. N.E. - Main St. to Hassan St. -0- -0- -0- Hassan St. - 2nd Ave. N.E. to 1st Ave. N.E. -0- 3,010 -0- Hassan St. - 1st Ave. N.E. to Washington Ave. 16,825 4,865 14,340 Hassan St. - Washington Ave. to 1st Ave. S.E. 16,240 -0- 12,725 Hassan St. - 1st Ave. S.E. to 2nd Ave. S.E. 15,150 -0- -0- Hassan St. - 2nd Ave. S.E. to 3rd Ave. S.E. 16,345 4,205 14,730 Hassan St. - 3rd Ave. S.E. to 4th Ave. S.E. -.0- -0- -0- Jefferson St. - Washington Ave. to 1st Ave. N.E. -0- -0- -0- TOTALS -------------------------- $329,735 $ 44,610 $182,470 The sidewalk construction has been eliminated where no street and parking is proposed. It will be done at a convenient time as part of our sidewalk program. Marlow V. Priebe Director of Engineering MVP /pv MEMORANDUM FOR YOUR INFORMATION DATE: September 23, 1982 — ----- — — — — — — — — — TO: Mayor and City Council — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — FROM: Gary D. Plotz, City Administrator — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — SUBJECT: Lund rssociates Mr. Wayne Lund of Lund Associates stated that the materials that he will be presenting to the City Council will be delivered to individual Council members on Thursday, September 30. He has requested the Council to review these materials for a few days and there- after he will present a report following the Community Development Grant hearing on Monday, October 4, 1982. This will allow for approximately one month prior to the November election to draw up the legal question and provide the neces- sary notices. The Superintendent of Schools, Glenn Matejka, met with Lund Associates as author- ized by the Council at their workshop of Tuesday, September 21. The Superinten- dent or a School Board representative will be responding to the Council in the future. /ms (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: September 24, 1982 TO: Mayor and City Council FROM: Director of Engineering RE: Alternative Street Improvement FOR YOUR INFORMATION Knowing that rising cost for construting streets has made it very difficult to receive approval from the effected property owners, in the established section of the community, to complete the streets as per the acopted City Policy. I have talked with Ralph and Gary relative to the following proposal. 1. In areas where the curb and gutter has been installed, consider construction in three steps. Step 1 - Curb and gutter Step 2 Grading, base and temporary surface Step 3 - Permanent type surface 2. In areas where curb and gutter has not been installed, consider construction in two steps. Step 1 - Grading, base, temporary surface and curb and gutter Step 2 - Permanent type surface Based on our observations, the last 8 -9 years, of the streets that have had curb and gutter installed, we have found a reduction in maintenance. We, also, through viewing excavations in various locations, found that the roadways have not been graded and a gravel base installed. It is my opinion that revising our policy as described above, would permit the City to extend the time period to complete the permanent surfacing. I am assuming that the final step would not have to be programmed for at least 15 years. With the aid of visual inspections and cost records, we may find that this time period can feasibly be extended. This proposal would not effect the requirement for street construction with a permanent surface in new subdivisions as required by Ordinance. GRADING, BASE AND TEMPORARY SURFACING Grove Street - 2nd Ave. S.W. to T.H. 15 City Cost Park Frontage $13,220 Assessable City Total $ 91,280 72,130 T163,410 Mayor and City Counci Alternative Street Imi6vement September 24, 1982 Page 2 • Assessable City Total Intersections $ 12,800 Credits $ 6,110 1983 Maintenance $ 40,000 Brown Street - Division Ave. to T.H. 15 $ 51,200 City Cost Intersections $ 6,980 Street Lights $ 12,900 Glen Street - 3rd Ave. S.W. to T.H. 15 $ 63,000 City Cost Park Frontage $ 7,050 Intersections $ 12,850 Credits $ S,250 1983 Maintenance $ 40,000 STATE AID STREETS Second Ave. S.E. - Adams St. to Huron St. $ 28,000 City Cost Intersections $ 10,000 Storm Sewer $ 7,000 Credits $ 55,000 City's cost to be paid from State Aid Fund Linden Ave. from Lynn Road to Main St. $ 31,000 City Cost Intersections $ 24,600 Credits $ 93,200 City's cost to be paid from State Aid Fund MVP /pv $ 19,880 $ 71,080 $ 65,150 $128,1S0 $ 72,000 $100,000 $117,800 $148,800 Marlow V. Priebe Director of Engineering l • • fNDUSTRIAL CO3MMERCIAL :2ZSIAENTIAL • C. 1Q. liELTON & ��/ A) 'P5\ APPralsem 6 Concultantt NATIONWIDE APPRAISAL • VALUATION • PROFESSIONALLY RECOGNIZED M,bRre of A—,.— So,l.I, of A,,rouen Am,,on Ri9M of Noy Auor,aimn 299 NO. SNELLING AVE. ST. PAUL, MINNESOTA 55104 Mr. Gary D. Plotz City Administrator City of Hutchinson 37 Washington Avenue West Hutchinson, Mn 55350 bgZG2122223\ SEP 1982 RECUVED n PHONE 6459171 September 20, 1982 U -b .. /7 /k 1 { Re: Preliminary Appraisal Findings of Residential Property at: 15 Franklin Street North & Commercial Property at 45 Washington Avenue East Dear Mr. Plotz,. ,nA i G In accordance with your August 25th, 1982 telephone call request, I have on August 28th, 1982, inspected very thoroughly both of the above identified properties. My inspections were completed for the purpose of providing you a fair market value appraisal of each of the two properties. At the time of my inspections I also measured the buildings and took photographs. In addition to the property inspections, I have obtained tax and assessment data, plus legal descriptions, lot sizes, owner of record data, etc., from the County Court House Records at Glencoe. From my field inspection notes I have prepared building sketches with area computations for each property. I have for each of the two properties, gone quickly through the appraisal process to reach a preliminary value conclusion to assist your early needs for the property value conclusions. As I told you during our recent telephone conversation, the value conclusions reached and herein expressed, are only preliminary and could be slightly different upon the later completion of the fully documented appraisal report. The final conclusion in the full report should be very close to the preliminary value conclusions but will in no way vary by more than five to ten percent. Any variance between the preliminary and final value conclusions would also have an equal likeliness to be higher or lower. My preliminary value conclusions as of September 20, 1982, (assuming no change to the property since the inspection was made), are as follows: -1- 1. Residence at 15 Franklin Street North, including attached 2 car garage, detached 1 car garage, and all yard improve- ments: $66,000.00 2. Commercial property at 45 Washington Avenue East. (3) separate value conclusions as requested: Option No. 1: This value conclusion is for the whole subject property. (22,132 Sq. Ft. of land - including Lot 2 and Parts of Lots 3, 4, and 5; and approximately 15,444 square feet of gross building area.) $228,000.00 tion No. 2: This value conclusion is for the farthest north portion of the building (the 30' x 76' concrete block five stall garage added onto the building rear), plus the underlying land and all subject land to the north and west of the building. This includes all of the subject property except the East 44 feet of Lots 4 and 5. The excepted area is 44' x 132' or 5,808 square feet, and is completely covered with building. The included area is 16,324 square feet of land area, and includes the 2,280 square foot one story concrete block garage building without basement. $103,800.00 NOTE: This value conclusion is in consideration that the rear building wall that would become exposed by the removal of the 30' x 76' garage area, would be redone in a safe and secure condition and to a satisfactory appearance, at no cost to the seller. Option No. 3: This value conclusion is for all of the subject land that is not covered with building. This value conclusion also includes "severance damages" to the 30' x 76' concrete block building area as it would loose its accessibility along the north wall and thus make the five overhead doors unuseable. 14,044 Sq. Ft. of Unimproved land: $56,100.00 Plus Severance Damages: $18,900.00 Total: $75,000.00 • -2- • . I hope that these preliminary findings will fullfill your present needs. If you have any questions regarding this work, or any way in which I may be of additional assistance, please contact me. If you get to a point where you need the documented appraisal reports, you may contact me, otherwise it may be several weeks before I get a change to complete the reports because I am presently very heavily committed to the timely completion of a large project for the U.S. Department of the Interior, National Park Service. Respectfully, C. R. PELTON & ASSOCIATES, INC. Gerald A. McKinzie, A.S.A. Staff Appraiser GAM /PP Attachments: Plat Map Xerox of Photos Taken Xerox of Building Sketches Prepared Appraiser's Qualifications -3- im N c v Iwoffmm d W 132 132 1 10 cD to 2 9 3 8 3- 8 7 .4 7- 5 - co 46 5 t 6 132 132 1 cD cD to 2 LOLD 3 8 3- ko 7 .4 ED 5 `° co 46 16.5 FIRST 1�4 S.C. 82.5 v, CD CD 'w 82.5 132 10 cD g g 2 8 3- 7 4 E ED 6 co 46 1�4 S.C. 82.5 v, CD CD 'w 82.5 -N32 82 FaMo 3 r 4 �o 5 132- 1b. ti AVENUE-.: NORTHEAST' 132. Ic 1 q4 `w 5 `° a s 44 --°S f-- w LL 132 IIO 10 EJECT —I Ito g 8 �� N 100. on to 6 CD 132 132 132 -- 10 cD g 2 . 8. 3- 7 4 E ED 6 46 -N32 82 FaMo 3 r 4 �o 5 132- 1b. ti AVENUE-.: NORTHEAST' 132. Ic 1 q4 `w 5 `° a s 44 --°S f-- w LL 132 IIO 10 EJECT —I Ito g 8 �� N 100. on to 6 CD 132 132 'to 2 3- 4 E ED w 46 5 t to 132 1b.0 AVENUE 6 82-5- 13 2 < 132 10 I� 9 . 2 lip 2ND AV n 9 132 M 82.5 ' a M -- — — (D CD 9 9 m(D N 8 to = to c0 132 3 M � 8 M N 5 to ti 5 6 6� 16.5 16.5 IRST AVE NDRTHWEST M E. N.W. u� 82.5 1615 716 66 132 2 3 4 5 1 �s F— W W w F- cn 82.5 44 465 4t. c0 to . N W W 1— bt-UUNU m ' a cn " 9 N 8 to c0 M cD M 0 M N 5 to ti 1615 716 66 132 2 3 4 5 1 �s F— W W w F- cn 82.5 44 465 4t. c0 to . N W W 1— bt-UUNU 16.5 FIRST 132 10 cn " 9 8 8 7 c0 cD 6 0 6 16.5 FIRST 16.5 S.C. CD 132 82.5 mcli co 16.5 AV 132 10 cn " 9 8 7 t0 6 0 16.5 S.C. CD 132 82.5 mcli co 16.5 AV BUILDING SIZE: g Square, foot /loll or+ IST FL-ooA I � Scale I� C. R. PELTON & ASSOCIATES PARCEL NO. /S FR/wKLI./ Jr, BUILDING SKETCH i' � srxirunmi ........ ........ ..�4uk7' .!. .� .. .. .............. ..... . _ . . . . ............... ............... ............... .. .... .. .:....... .. ................ ...... ::::: .. . .: " .... .... ...�.f.... .... ..:..... ... . ::::::::: : :::::.:::: ..:..... ........ ... .... .... ......................:........ _ ..._._...._:.._.. ............................... ....................:...... ....... ....... ........ ....:........... ..... .: .. ": ".........:. 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PELTON & ASSOCIATES 4L6 N/Af!/ //✓GToi✓ .Q v F F�f PARCEL N0. low ----�--j sx_ mal Mr. Gary Plotz, City Administrator City of Hutchinson City Hall 37 Washington Avenue W. Hutchinson, Mo., 55350 Dear Mr. Plotz: q 0212223\ SEP1982 _ RECEIVE) September 21, 1982 FOR YOUR INFORMATION I am not certain whether this letter should be directed to you or someone else in city administration. In the event that this is not the proper channel, perhaps you would be kind enough to direct it to City Council or, whatever department I should have addressed this to. As you, undoubtedly, know, I am the owner of the property located at 31 Jefferson St. S., which is a duplex next to my home which I currently occupy. I am desirous of selling this property and since parking is a big problem in our area, I feel that I would like to give the City of Hutchinson the first opportunity to purchase this property. I am sure that you are aware of the fact that the V.F.W., Sondergaard's Delicatessen, Marlin's Beauty Shop, the BPO Elks Lodge, all have a parking problem. If there is any interest in this proposal, I would appreciate your contacting me at the Citizens Bank, phone 587 -2233, or at my home, phone no. 587 -6325. 4Sce yours,A. Meyer U 0 , STATE OF MINNESOTA DEPARTMENT OF REVENUE CENTENNIAL OFFICE BUILDING SAINT PAUL, MINNESOTA 55145 PHONE: (612) 296 -2286 September 15, 1982 FOR YOUR INFORMATION TO: ALL TAXING DISTRICT TREASURERS Enclosed is your governmental unit's September 15 aid payment. With one exception, the aid amounts included in the check are the same as they were for the July and August aid payments. The exception is the homestead credit payment. It is less than it was in July and August. A 1982 law provides that the 1982 homestead credit to be paid to all counties, cities, towns and special taxing districts is to be reduced by a total of $30,000,000. The law specifies the following reductions by type of governmental unit: counties $20,500,000; cities $5,500,000; towns $2,000,000; and special taxing districts $2,000,000. Because some county homestead credit reports were submitted late, these reductions were not reflected in the July and August payments. All of the county homestead credit reports have now been processed. The proportional homestead credit percentage reductions have been determined for each type of governmental unit. These percentage reductions rounded to the nearest one -tenth of a percent are as follows: counties 15.4 %; cities 6.2 %; towns 20.5 %; and special taxing districts 14.8 %. The above percentage reductions apply to the total 1982 homestead credit determined for your taxing district. This reduction is deducted in four equal parts from the September 15, October 15, November 15 and December 15 aid payments. The enclosed check reflects one - fourth of the total homestead credit reduction for your taxing district. The October 15 and November 15 local government aid, attached machinery aid, wetlands credit and reimbursement, native prairie credit and reimbursement, reduced assessment credit and homestead credit payments will be the same as the September 15 payment. Except as noted below, the December 15 payment of these aids will also be the same as the September 15 payment. Specific appropriations have been established by 1982 laws for each of the aids mentioned in this letter. To the extent that the statewide cost for an aid exceeds its appropriation, each taxing district's aid will be proportionally reduced. Aid reductions resulting from an aid's cost exceeding its approprotion will be reflected in the December 15 payment. (Over) AN EQUAL OPPORTUNITY EMPLOYER TO: All Taxing District Treasurers Page 2 September 15, 1982 Final aid determinations have not been made at this time. Preliminary data indicate that it will be necessary to reduce some of the aid payments in December. The following preliminary percentage reductions have been developed to provide you with an idea of what these reductions will be. Preliminary Percentage Reduction Wetlands Credit 2.8% Wetlands Reimbursement 2.8% Native Prairie Credit 22.8% Native Prairie Reimbursement 22.8% Reduced Assessment Credit 12.4% Homestead Credit 0.3% The percentages shown above apply to the total of the 1982 credit payments. The 1982 wetlands credit subject to reduction is the September 15 payment multiplied by 6. This total multiplied by 2.8% is the preliminary wetlands credit reduction that you can anticipate being deducted from your taxing district's December 15 aid payment. In a similar manner, preliminary December 15 payment reductions can be determined for the wetlands reimbursement, native prairie credit, native prairie reimbursement and reduced assessment credit. The homestead credit percentage reduction applies after the $30,000,000 reduction referenced above. The 1982 homestead credit total is the September 15 payment multiplied by 4 plus the amounts of the July 15 and August 15 payments. This total times 0.3% is the preliminary homestead credit reduction that you can anticipate being deducted from your taxing district's December 15 aid payment. I would like to emphasize that the above appropriation reduction percentages are only preliminary. The final determinations will be made in December. If you have any questions regarding this letter or the enclosed check, please contact the Local Government Aids and Analysis Division, Department of Revenue, Centennial Office Building, St. Paul, Minnesota 55145, telephone (612) 296 -2286. Very truly yours, '?Va&x-&- o WALLACE 0. DAHL, Director Local Government Aids and Analysis Division WOD:jdw Enclosure September 23, 1982 League of minnesota cities FOR YOUR INFORMATION TO: Concerned City Officials FROM: Don Slater, Executive Director Peggy Flicker, Legislative Counsel VITAL NEW INFORMATION CONCERNING 1983 LOCAL GOVERNMENT AID (LGA) CITIES MISLED BY STATE FINANCE DEPARTMENT: LGA FREEZE AT 1982 LEVEL PLANNED On July 16, State Finance Commissioner Allen Rudell sent a memo to all state agency heads which stated, in part, "Total state expenditures for property tax relief and aids to local government must be frozen at 1983 levels through 6/30/87 . . . Increases already legislated for F.Y. 1984 should be honored." (emphasis added) Based on this memo and other statements by finance department officials, the League has been advising cities that the current state budget plans and assumptions being prepared for the next Governor and Legislature are honoring the state LGA commitment to cities for 1983. We have now learned that this is untrue. The Finance Department is planning to freeze LGA at the 1982 level. Cities would get no LGA increase for 1983. (Note - The 1982 Legislature appropriated $270 million for LGA for calendar year 1983. (state F.Y. 1984) The Legislature intended each city to receive an 11.3% increase in 1983 over actual 1982 payments. This amount is still nothing more than the original amount cities planned for and were promised in 1981 and again in 1982.) REVENUE DEPARTMENT NOTICES CONTRADICT FINANCE DEPARTMENT BUDGET PLANS The Revenue Department mailed notices to all cities in July (July 7 and 23) notifying them of the amount of 1983 LGA they should expect based on the $270 million funding level commitment. In other words, the Revenue Department has told you that you will receive 11.3% more than the Finance Department is planning to pay. Cities have been relying on the Revenue Department information in their budget process. WHOSE WORD SHOULD YOUR CITY BELIEVE? HOW SHOULD YOU PLAN YOUR 1983 BUDGET? Our advice to you now is to continue to rely on the only official word you have received from the state - the July Revenue Department letter certifying your 1983 LGA. You should immediately write or call Governor Quie, candidates Whitney and Perpich and your legislative candidates and demand that the state honor its commitment to cities - $270 million in LGA for 1983. The cavalier way in which a state department on its own decided to plan to freeze LGA below the level appropriated by the Legislature without even notice or hearing to cities is further evidence of the lack of understanding by state officials of local government finance and the lack of concern for the financial integrity of cities. We will have to work very hard to maintain the level of funding cities have been promised. 1 83 university avenue east, st. paul, minnesota 551 01 (612)227-5600 0 i r ch S' OF AUi OA'/fLISON 37 fiASHINGTON AVENUE NEST HUTCHINSON, MINNESOTA 55350 EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL (612)587 -5151 DATE September 16, 1982 NAME AND ADDRESS Nancy Tuman, Route 3, Glencoe, MN JOB TITLE Secretary, Engineering & Inspections SUPERVISED BY Marlow Priebe EMPLOYMENT STATUS New Employee X Other: Full Time X Part Time or Seasonal PAY RATE II -5 September 27 to December 10 approx. COMMENTS Will fill in for regular secretary during a two -month maternity leave of absence Nancy was secretary in the department or to Pat VanderVeen's employment. The above personnel action conforms to adopted personnel policy and to the council approved selection process. Uepartme�^ nQt�Head Personnel C rdinator City Ad 'nisLr_at 3 -81 h F-1 Ho. —SOT Federal Surplus Property =0 /Iff=nMM K NEWSLETTER NO. 3 — 1982 FOR YOUR IN`ORAIATION Commissioner James J. Hiniker, Jr., has accepted the recommendations of a review panel and the Minnesota Federal Surplus Property DiNiSion will remain open. The panel, representing various organizations or their own activity, reviewed the continents and suggestions received by the Commissioner after he announced the proposal to discontinue participating in the Federal Surplus Property Program. The three major recommendations made by the panel and accepted by the Commissioner are: 1. Establish an advisory group representative of the users of the program. The advisory group would provide information to the program director, provide a means for the program director to be in close contact with the user groups, make recommendations to the program director on pricing policies and other issues, and to provide more communication between the users and the program staff. 2. Publish a periodic newsletter /bulletin. This would provide a means of notifying participants of the items becoming available, adaptation and /or modification of items to increase potential useage, and encourage greater participation in the program. 3. Establish an annual membership charge of $25 and a surcharge of 10% for the twelve month period beginning October 1, 1982. This should generate sufficient additional revenue to make the program self sustaining. In future years as the sales increase it should be possible to reduce and even eliminate the surcharge. The annual charge would be made to every local unit of govemment, every school district and AVTI, every state department, board and agency, and every non -profit activity that wishes to participate in the program. The Federal Surplus Property Division will be mailing billings for the annual membership charge to all organizations and activities that are currently eligible to participate. Any organization or activity that wishes to continue to participate should remit their payment as soon as possible. After October 20, 1982 only those organizations and activities that have made their payment will be allowed to participate in the program. The commissioner will be contacting representative groups of users to nominate individuals to be named to the advisory group. In addition he intends to name several additional users to provide representation for all major categories of users. 0 • To the vditor,l'utchinson Leader and Futchinson City Council I have been asked by several senior citizens to write this letter as to why the people of Hutchinson can not vote in a more central location.Information regarding this request can be made in any way you wish in the�sLe9a�d'er.Thank You date SEP 2 21982 _ 9 RALPH NOTCUNSON, AIN 55350 FOR YOUR 1NFORMg1101V CO 'Ej !Ici • The Minnesota Department of Enerqy, Plonning & Development September 7, 1982 N lo' SEP1982 RECEIVED The Honorable James DeMeyer FOR YOUR INFORMATION Mayor of the City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 Re: $2,435,000 Commercial Development Revenue Bonds of the City of Hutchinson, Minnesota (Hecht Associates, Ltd. Project) AMENDED AMOUNT Dear Mayor DeMeyer: The Department of Energy, Planning and Development has examined the appli- cation and exhibits submitted by you relating to the proposal to offer revenue bonds as authorized by the Municipal Industrial Development Act, M. S. Chapter 474. Based upon the information submitted by you, approval of the project is hereby granted by the Department of Energy, Planning and Development. Such approval shall not be deemed to be an approval by the Commissioner or the State of Minnesota for the feasibility of the project or the terms of the revenue agreement to be executed or the bonds to be issued therefor. , Very -7 truly your Reert Re nner Commissioner RR: 9ah Enclosure cc: Richard A. Helde, Faegre & Benson Office of the Commissioner 101 Capitol Square, 550 Cedar Street, St. Paul, MN 55101 612- 297 -2997 THE HUTCHINSON SAFETY COUNCIL FOR YOUR INFORMATION The Hutchinson Safety Council met August 23, 1982, at 12 noon at the Fire Hall in Hutchinson MN. There were 13 members present. President Myron Johnson opened the meeting with a silent prayer. The July minutes were approved as read. A motion was made and seconded we approve payment of the following bills: Postage 11.57 to Joyce Rix Postage 3.25 to Les Smith (returning films) RE: Fair - - Attendane at the fair was not to goodand a new format for next vear was discussed and /or whether to have a booth at the fair at all. More at the following meetings. We gave away 8 fire extinguishers as prizes. A discussion was held on the types of films shown. Uable TV: There will be films shown this fall, on snPety, on they 10001 cable station. Please watch for them. It was announced the trees /bushes behind Park Towers were removed. Larry Ladd talked about the elementary school emergency hand book and members checked it over. The meeting was adjourned by motion. The next meeting will be Sept. 20th, at the Fire Hall. President Johnson announced there will be a executive board meeting Thursday noon, August 26th, at the Prairie House South. Submitted by: Myron Johnson, President Loretta F. Pishney, Seer. Treas. Treasurers Report: Balance on hand Deposits: Disbursement Balance on hand August 1, 1982 150.91 none s:Postaie -J. Rix 11.57 Postage -L. Smith .3.25 August 136.09 Executive Board Meeting of The Hutchinson Safety Council The meeting was held Aug. 26, 1982 at the Prairie House outTt at 12 noon. There were 4 members present, President MyronJohnson, Loretta F. Pishney, Jim Hudson and Guy Field. The meeting was called to order by President Johnson. Three winners were turned in for the fire extinguishers. They were: Alfred Klitzke R #1, Stewart, MN, Merle Lutherns, Cosmos, MN, and Stanley Dostal, Hutchinson, MN. Discussed: Fair Booth.= have one next year ? ?? Try to spread out to include activities at the Mall ?? Open for suggestions at the next regular meeting. Mvron will contact the others for names of the prize winners and will give them to The Hutchinson Leader. rteetin'g adjourned by motion. Submitted by: Myron Johnson, President Loretta F. Pishney, Seer. Treas.