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cp11-08-1983 cXtUTC1- I INS ON CITY CALENDAR 0' WEEK OF October 6 TO October 12 9 WEDNESDAY CE -;- OUT THE II + VS�� i�' � �m ■ � YN f� x k-V u,. ELECTION DAY SUNDAY -6- MONDAY -7- THURSDAY -10- 7:00 P.M. - Public Participat Committee Meeting City Hall 6:00 P.M. - Fire Dep Meeting Station FRIDAY -11- VETERANS DAY CITY OFFICES CLOSED TUESDAY -S- ELECTION DAY USE YOUR RIGHT TO VOTE.' REMEMBER - Your vote will determine how the library books stack up! L5 P.M. - City Council at City Hall SATURDAY -12- Y FAI ✓2 ,/3 AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, NOVEMBER 8, 1983 Call to Order - 8:15 P.M. Invocation - Reverend Keith E. Duehn, Bethlehem United Methodist Church Consideration of Minutes - Public Hearing of October 17, 1983 and Regular Meeting of October 25, 1983 Action - Motion to approve - Motion to approve as amended 4. Public Hearing - 8:00 P.M ,/(a) Improvement Project 84 -02 (Sidewalk Portion) Action - Motion to close hearing - Motion to reject - Motion to approve project and waive reading and adopt Resolution 5. Communications, Requests and Petitions /(a) Presentation of A Development Proposal by Richard Smith Action - J(b) Consideration of Request for Temporary Sign for Lyle's Taxidermy Studio Action - Motion to reject - Motion to approve temporary sign 6. Resolutions and Ordinances V�a) Ordinance No. 19/83 - An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations In the City of Hutchinson Action - Motion to reject - Motion to waive second reading and adopt ✓(b) Ordinance No. 21/83 - An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations In the City of Hutchinson and the Official Zoning Map Action - Motion to reject - Motion to waive second reading and adopt ✓(c) Ordinance No. 22/83 - An Ordinance to Vacate Sidelot Easement Located In Greens View Addition Action - Motion to reject - Motion to waive second reading and adopt COUNCIL AGENDA NOVEMBER 8, 1983 7. Reports of Officers, Boards and Commissions ,/(a) Building Official's Monthly Report - October 1983 Action - Order by Mayor received for filing (b) Minutes of Library Board dated October 21, 1983 Action - Order by Mayor received for filing Jc) Minutes of Nursing Home Board dated September 22, 1983 Action - Order by Mayor received for filing ,kd) Minutes of Hospital Board dated September 20, 1983 Action - Order by Mayor received for filing „(e) Minutes of Tree Board dated August 16, 1983 Action - Order by Mayor received for filing t�f) Minutes of Parks and Recreation Board dated September 7, 1983 Action - Order by Mayor received for filing 8. Unfinished Business J(a) Discussion of Relocation for Cameo Cleaners (Requested by Pat Smith) Action /(b) Consideration of Project 84 -01, Hilltop Addition (DEFERRED OCTOBER 11, 1983) Action - Motion to reject - Motion to approve and set public hearing date - Motion to waive reading and adopt Resolution J(c) Consideration of Refunds On Additional Payments for Cedar Acres Subd. Parks and Playground Contributions (DEFERRED OCTOBER 25, 1983) Action - Motion to reject - Motion to approve refund payments V(d) Consideration of Proposed Sidewalk for Park Towers Residents (DEFERRED SEPTEMBER 13, 1983) Action - -2- K- 0 • • ,Ir COUNCIL AGENDA NOVEMBER 8, 1983 9. New Business �(a) Consideration of Payment for Repair Work On Water Main Action - Motion to approve - Motion to reject /(b) Consideration of Change Order No. 3 for Addition to Water Treatment Plant Action - Motion to reject - Motion to approve Change Order /(c) Consideration of Beacon Refurbishing Program for Hutchinson Municipal Airport Action - Motion to reject - Motion to approve and enter into agreement - Motion to waive reading and adopt Resolution No. 7557 vld) Consideration of Application for Snow Removal Permit 1. Milt Hanson 2. Gilbert Lehman Action - Motion to reject - Motion to approve and issue permit ./(e) Consideration of Canvassing Election Returns of City Election Held November 8, 1983 Action - Motion to reject - Motion to accept returns and waive reading and adopt Resolution No. 7558 10. Miscellaneous J(a) Communications from City Administrator 11. Claims, Appropriations and Contract Payments ,/(a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds V12. Adjournment -3- 0 0 MINUTES PUBLIC HEARING MONDAY, OCTOBER 17, 1983 The public hearing was called to order by Mayor DeMeyer at 7:30 P.M. in the Ele- mentary School Auditorium. Present were: Mayor James G. DeMeyer, Alderman Mike Carls, Alderman John Mlinar, Alderman Ted Beatty, City Administrator Gary D. Plotz, Director of Engineering Marlow V. Priebe, City Attorney Schaefer, City Accountant Kenneth B. Merrill, and Maintenance Operations Director Ralph Neumann. Absent: Alderman Kenneth Gruenhagen. Mayor DeMeyer opened the hearing by reading Publication No. 3133 and stated the purpose of the meeting was to review Assessment Roll No. 170 for street mainten- ance assessment. The assessment roll took in most of the streets in Hutchinson, with the exception of streets south of Fifth Avenue, namely, Franklin, Grove Street, Glen Street, Brown Street;and Division Avenue, Miller Avenue and Milwaukee and Lin- den between Lynn Road and Main Street due to the proposed 1984 construction project, as well as other streets that recently had construction that met criteria of con- struction. The Mayor stated three letters of opposition to the project had been received at City Hall prior to the hearing. City Administrator Plotz then read the contents of the letters from Eric and Myra Braun, Edna Thran, and Crow River Press, Inc. It was reported by the Mayor that he had received many calls and communications regarding the proposed assessment since the public hearing held on June 27, 1983. He reviewed the background of how the proposed assessment developed due to a con- cern of the poor condition of many streets in town. The assessed $500,000 would be spread over a five year period. Mayor DeMeyer stated there had to be an ac- countability for the expense. Bob Hall Mr. Hall asked what benefit the citizens would 345 Monroe receive from the assessment. City Engineer Priebe Engineer Priebe reported he had recently sent the Council members a memorandum to update them on the assessment process for the maintenance program. Be then reviewed the different types of streets and the corresponding costs. Bob Hall He stated the only chuck hole on his street was caused by a manhole being dug out; otherwise, the street is in good shape. He felt the residents would be over - charged for what would be done. City Engineer Mr. Priebe commented the City needed a stronger maintenance program or a construction program. Money has been short so maintenance has not been done on streets that needed it. PUBLIC HEARING OCTOBER 17, 1983 Keith Nonweiler Mr. Nonweiler reported he was being assessed for Hwy. 15 South six feet. The street wasn't being maintained by (Business on Dale St. the City, and he had never seen a City truck fill - and South Grade Road) ing any holes on his street. Mayor DeMeyer The Mayor stated the assessed money would go into a "slush fund," and there was no guarantee to the citizens that the money would be used for street maintenance. He then called on the City Council members for an answer. Alderman Ted Beatty Alderman Beatty assured the citizens the money would, indeed, go into a fund to maintain the City streets. Alderman Mike Carls Alderman Carls stated that when the maintenance fund is referred to as a "slush fund," it can be very misleading. He then cited the example of "A" streets as a guarantee that the maintenance work will be performed. "A" streets are to be seal coated every four years. Alderman John Mlinar Alderman Mlinar pointed out the maintenance fund would be used for materials only and not for the purchase of equipment. The future protection to the citizens would be a well defined policy that would not change. Don Hansen Mr. Hansen commented he was being assessed for a 690 Lakewood Drive type "C" street for part of the lot and type "A" for the last 100 feet facing toward Maryview Addi- tion. He has lived in his home six to seven years, and in that period of time the street has been main- tained once. The street is in good condition and has no holes; therefore, it does not need to be done every four years. The only existing cracks or holes are along the edge where the blade caught. He recommended a different alternative. Seven years ago he had requested a permanent street, but the City put in a "C" street. Now he was being assessed for maintenance. Harold Grams Mr. Grams compared the maintenance program to auto 540 Lincoln Avenue maintenance, which is required. It is no different for the street program throughout the City. If there is going to be a decent street system in town, the City must establish a program so that certain streets are maintained. He raised a question on the amount of the assessment. One foot of concrete three inches thick would cost approximately $1.20 a square foot; therefore, he wondered why it would cost the City • -2- He pointed out he lived on a dead -end street. It was his contention that other "B" and "C" type streets should be brought up to help balance off the costs since the people on those streets also use "A" streets. Some type "C" street residents had petitioned the City to have their street(s) built up and improved. There was no maintenance policy at that time. It was his suggestion that the cost be brought down to 75C or 80t and add the split over the other types of streets. Richard Schhmidtbauer Mr. Schmidtbauer inquired what was considered the PUBLIC HEARING south termini of the street. He was being assessed OCTOBER 17, 1983 for two years, and the street still wasn't graded. City Engineer $4.00 a square foot. He also stated there were bad cracks in the street after a severe winter. It was his suggestion that the City put a sealer coat on the cracks, but it was never done. Mayor DeMeyer The Mayor mentioned there were funds already in Roger Lund place that could be used for street maintenance. Robert Hartsuiker Mr. Hartsuiker remarked that he had attended the 305 Erie first hearing for discussion of the maintenance Mayor DeMeyer program. The only change was that the gravel streets had been broken off. There are many type "A" streets in the City that are used as heavy traffic streets, and there is highway maintenance on certain streets. The type "A" street residents will be bearing the brunt of maintenance for the highway while their street(s) are poorly maintained. He pointed out he lived on a dead -end street. It was his contention that other "B" and "C" type streets should be brought up to help balance off the costs since the people on those streets also use "A" streets. Some type "C" street residents had petitioned the City to have their street(s) built up and improved. There was no maintenance policy at that time. It was his suggestion that the cost be brought down to 75C or 80t and add the split over the other types of streets. Richard Schhmidtbauer Mr. Schmidtbauer inquired what was considered the 120 Century Avenue south termini of the street. He was being assessed for two years, and the street still wasn't graded. City Engineer The City Engineer explained that Schmidtbauer's lots that are under construction are not included in the maintenance assessment program. However, he has lots located on Century Avenue that are in- volved. Roger Lund Mr. Lund stated he had a written letter of objec- (Representing Edna Lund) tion to file against the project. Rt. 2, Boller Road Mayor DeMeyer Mayor DeMeyer stated he was opposed to the program and read his Objection to Assessment. He then made available to all in attendance a form for Objection to Assessment and had said form distributed to the audience. -3- PUBLIC HEARING OCTOBER 17, 1983 City Engineer Bob Hall Mayor DeMeyer Engineer Priebe stated the City did not have to do as much maintenance on type "B" and "C" streets inasmuch as they did not require it. Mr. Hall inquired if the assessment program would be a one -time thing or if it would be repeated again down the road. The Mayor responded future City Councils would have to address the issue. Those with a need can come before the Council. Leslie Smith Mr. Smith commented he lived next door to Bob Hall. 346 Monroe He questioned what the citizens would receive for their money, when and how soon. He has already paid for several assessments. The street in his area is in good condition, and the center section of the street does not require much maintenance. Louis Wichterman Mr. Wichterman had received an assessment notice, Rt. 3 - Idaho Street but he had a private road. He wondered why he was being assessed for maintenance when he did his own grading, etc. Mayor DeMeyer Mayor DeMeyer answered that if it was a dedicated street, it would come under the same policy as for other City streets. Roger Lund Mr. Lund stated he had received three different assessment notices which did not match the property, and one was along the shopping mall which was pri- vately owned. Mike Duclos Mr. Duclos asked what in the past determined what Rt. 2 - Kimball was involved and to be paid. (W.D. Enterprises) Mayor DeMeyer The Mayor responded that assessment policies by Ordinance have revisions to meet the situations. It was determined by structural application of the street. Mike Duclos He commented there are a lot of gravel streets in town to be maintained and one goes past his prop- erty. Mr. Duclos wanted to know what he would get for $700 in the next four years. -4- • 0 0 PUBLIC HEARING OCTOBER 17, 1983 Larry Erickson Mr. Erickson inquired if the assessments on the 354 School Road short side of the streets included the cost for the other streets the City would be covering. City Engineer The City Engineer answered "no." The assessment was for only the front property and not side streets. Twenty percent of the City streets were not being assessed. Larry Erickson He questioned who was keeping up the other side of the street if it was not in the cost price. City Engineer Mr. Priebe responded that it would be the City's re- sponsibility, and the City Council would have to find funding for same. They could bond for 20 percent of a 429 project. Larry Erickson Mr. Erickson stated that 15 percent of the assess- ment cost went for engineering and administrative costs when his street was constructed. If more streets were being done, there would be additional money added to this fund. The City has not been following its 10 -year plan because of petitions received from the people affected to stop the projects. Therefore, no money has been going in- to the street fund. He then suggested two grades of roads for the City, ie an expensive permanent street and a cheaper street to get the work done. The County picks up some of the cost on certain streets in town. we need to get back to the good streets the City needs. City Engineer Engineer Priebe commented there was a maximum amount of work the City could afford to do yearly. Some of the systems are not cost effective. If the proposed maintenance program was improved and brought back to the people, they could be convinced that spending money on certain types of streets was not cost effective. The people have the oppor- tunity to make a choice regarding streets. Larry Erickson He asked about being assessed in 1983 and the work done in 1984. City Engineer City Engineer Priebe reported the non - assessable share would be bonded by the City, and that por- tion of the cost would come from other areas. -5- PUBLIC HEARING OCTOBER 17, 1983 Don Hansen Mr. Hansen stated there was a field across the 690 Lakewood Drive road from his property. Seven years ago he bad requested a permanent street, which was not ap- proved by the Citv. Now he was being asked to put $500 into the maintenance program. City Engineer Mr. Priebe explained that not all the work had been completed in this area because the land across the road was not in the City limits. The City Council has not forced or pushed property owners to become annexed into the City. Robert Hartsuiker Mr. Hartsuiker commented there were two different 305 Erie things stated on the notice received. The first notice said the assessment would be for 1983 work to be paid in 1984, and the second notice stated the cost was for 1984 work to be paid in 1984. City Engineer Engineer Priebe reported the City had gone from one system to another. They had started out with the idea of assessing in 1983 for work to be done in 1984. However, it was determined there was enough money available for 1983 so there would be no charge until the assessment program began in 1984, with a four year period for collection. Larry Erickson He asked if this would be an ongoing system. Pat Mikulecky Mr. Mikulecky stated he had received notices for 385 Connecticut two parcels located on School Road and Connecticut Street with gravel street assessments. He thought Connecticut should be classified as an A -1 type of street. Mr. Mikulecky then raised a question re- garding all the streets in the comriunity being assessed for maintenance and wondered who had asked for the program. City Engineer The City Engineer remarked he had been aware for several years that there was a lack of street main- tenance due to a shortage of funds. He had pre- sented the problem to the Council many times and was pushing them to address the issue. During the months of June and July the Council reached the point of setting a public hearing date. There are several ways this problem could be resolved, but the maintenance program is the one the City Engin- eer recommended. In the program he has tried to address the different types of streets. • 6 • r 0 • PUBLIC HEARING OCTOBER 17, 1983 Pat Mikulecky He believed it was up to the people to petition for better streets. Any proposals that benefit the people should come from the people to the City Council and staff rather than the other way. City Engineer The City Engineer responded that would be the best way, but it doesn't happen. Pat Mikulecky Mr. Mikulecky inquired what would happen if the whole program was "canned." City Engineer Mr. Priebe stated there would only be one choice - do nothing next year. Pat Mikulecky He commented he would rather pay a little more and receive a permanent street. He was not in favor of the maintenance program. Mr. Mikulecky asked how many cities in the State of Minnesota had a project similar to the one proposed for Hutchinson. City Engineer The City Engineer reported Bloomington had been us- ing this method for years; however, the City of Bloomington plans to quit the program. He was not sure of the reason. The City of St. Paul is con- sidering it. Pat Mikulecky Mr. Mikulecky asked why Hutchinson was going to be "unique" if only two cities in the State had a plan like this. He wanted to know why the City couldn't find money in the budget to pay for the streets. City Engineer Engineer Priebe made reference to the good streets in Glencoe and their improvement plan. Pat Mikulecky He stated the notice did not indicate what they were getting, ie gravel, oil, etc. City Engineer Mr. Priebe responded that the wording in the notice was taken from the "429 improvement project book." Pat Mikulecky Be felt the value of the property should be increased at least to the value of the assessment. Mr. Miku- lecky then used the example of a gravel road, with no increase of value to the property. City Attorney City Attorney Schaefer asked what kind of road a person would have after four years if there was no improvement or maintenance. He pointed out that if se b, PUBLIC HEARING OCTOBER 17, 1983 the streets are maintained and improved, the prop- erty will be worth more. The same argument could hold for any type of street. Pat Mikulecky Mr. Mikulecky commented that $12,000 was in the 1984 budget for street maintenance materials. He stated that two accounts have been shifted back and forth during the past two years. He asked what the $12,000 would include. City Accountant Accountant Merrill stated the amount had been re- duced from $12,000 as previously shown on the pre- liminary budget. Pat Mikulecky He objected to the proposed program. It will not affect the value of his property. He questioned why the minimal street maintenance would now cost $500,000 when in the past there was money in the budget to cover this. City Engineer The City Engineer pointed out the City has not been doing minimal maintenance, and it needs to get the streets back into shape. Pat Mikulecky Mr. Mikulecky remarked he could hire Erickson & Templin Contracting to do the block of 10 houses for a little over one hundred dollars. He was opposed to the assessment. Dale Annis Mr. Annis asked why they had to pay for improvement 871 Dale Street on a county road. He had never seen a City truck in the area doing street maintenance. City Engineer The City Engineer responded that the county streets were part of the City street system. Mr. Annis had a type B street, but he was being assessed in the type C category. Bob Hall Mr. Hall commented that the City only owned three feet on each side of the center line. He wondered why the county didn't pay for improvement since they owned the street. Alderman Mike Carls Alderman Carls inquired what kind of maintenance would occur. 0 0 PUBLIC HEARING OCTOBER 17, 1983 City Engineer Mr. Priebe stated the county takes care of 74 per- cent of the county road and the City the balance. There is a program in place for 1985 to rebuild Second Avenue. The curb and gutter will be City cost, and the center 24 feet will be paid for by the county. Alderman Mike Carls Alderman Carls asked if the City could assess the property on a front foot basis when there might not be any maintenance done on it. City Attorney Attorney Schaefer remarked that the City was look- ing at the program over an extended period. The cost for each type of street was determined by finding out what the average maintenance would be for that type of street over a four year period, with a certain amount of work to be done. If a street would not have any work done on it over the next four years, the property owner should not be assessed since there would be no benefit. Alderman Mike Carls Alderman Carls commented the City could get into a problem by lumping streets together. Regarding county roads, he was not sure of the maintenance to be done. City Attorney The City Attorney stated he was not an expert in this area so he relied upon the City Engineer's ex- pertise for the street maintenance program. If the property owners appealed the assessments, there could be a problem. City Engineer City Engineer Priebe reported he based the main- tenance on the dollars, and the program will fit the assessment. With no funds, there will be no program. The Mayor called for all the signed petitions opposing the maintenance program to be brought forward, and the City Administrator read the 22 names on said petitions. Alderman John Mlinar Alderman Mlinar made reference to the letter re- ceived from Leonard Riemann and inquired why his two abutting parcels had different per foot assess- ment charges. Bob Stearns Mr. Stearns stated this hearing was a political 375 First Avenue N.W. meeting, and he did not appreciate the way in which the hearing had been run. The assessment PUBLIC HEARING OCTOBER 17, 1983 program was one the Mayor had supported during the previous hearing, but tonight he had changed his view. The Mayor had come out in front of the constituents and cable TV camera and berated the City Council members and staff. Then he had asked for objections to be submitted. There was no way the Mayor could get the program through now. Mr. Stearns commented he was opposed to the program for the following reasons. The property owner should pay assessments on the street in front of his /her own property. There are inequities in the program. People who live on good roads will be paying for maintenance which will help maintain poor roads in the City. Mayor DeMeyer The Mayor summarized that the people of Hutchinson wanted good roads, but they were opposed to the street maintenance program. Alderman Beatty made the motion to close the hearing at 9:43 P.M. Motion seconded by Alderman Carls and unanimously carried. The motion was made by Alderman Mlinar to reject the proposed street maintenance program. Alderman Carls seconded the motion, and it carried unanimously. Alderman Carls stated it was a bottom line of fact that the streets in town needed work done on them. In the past the Council had looked at improvement projects that had been rejected, but they did not go ahead with them. The Council had held work- shops regarding the maintenance of the streets. Now it appears the people don't want to maintain the streets either. Hundreds of tax payers have paid for streets that require minimal maintenance. They are being asked to pay for poor streets, and the tax payers should not be asked to pay for more and more when they've al- ready paid for their own street. Alderman Carls commented that local government was not easy. The Council would have to go back and figure out a fair program. In closing, he remarked that the Mayor was in favor of the program when it was discussed at workshops. Now he has changed his view. Alderman Beatty commented he had no discussion on the motion. Alderman Mlinar mentioned that something should he done concerning City streets. The City Council had gone about this with a new philosophy of how to maintain streets. The concept was not very popular inasmuch as few cities have it. Once in, it would be difficult to get out of the program. It would require additional taxes from citizens who have paid for streets. If the people are looking at the -10- I • PUBLIC HEARING OCTOBER 17, 1983 20 percent of $500,000, they have not looked at the amount the City must provide. The Council should have looked at the program closer. What has resulted from all of the staff's work was that some type of progress had occurred. The Council has found some of the possible solutions to some of it. Now they must look ahead, with staff input. There are other options for the Council to come up with the means for street maintenance. Alderman Mlinar wanted to see the study continued and to look at many of the things learned thus far. He suggested going back to the drawing board and taking a look at structure of assessments and learn from the experience. He felt the City must look at the content of what has been said rather than the numbers. During discussion, City Attorney Schaefer called attention to the term "slush fund" which was used by the Mayor earlier in the hearing. He stated the phrase implied misuse of public monies and that the $500,000 contingency fund could be used for whatever the money was needed. He assured the audience this would not be the case. If the assessment program had passed, it would be administered under the Minnesota Statute 429 which spells out what can be done with the monies. The City could use the special assessments to pay back the bonds used for construction costs of the project or use the special assessments for costs of construction for which assess- ments were levied. The City could not move the money into other areas of City government. This would be considered a crime. Mayor DeMeyer then clarified his earlier statement and retracted any insinuation of wrongdoing by the City. What he meant was that the money was not designated to be spent on specific streets. Alderman Mlinar moved to adjourn the meeting at 9:55 P.M. Motion seconded by Ald- erman Carls and approved unanimously. -11- 0 0 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, OCTOBER 25, 1983 1. The meeting was called to order by Mayor DeMeyer at 7:30 P.M., with the follow- ing present: Alderman John Mlinar, Alderman Kenneth Gruenhagen, Alderman Ted Beatty, and Mayor James G. DeMeyer. Also present: City Administrator Gary D. Plotz, City Engineer Marlow V. Priebe, and City Attorney James Schaefer. Ald- erman Mike Carls arrived late at 9:43 P.M. 2. INVOCATION The invocation was given by the Reverend John Longley. 3. MINUTES The minutes of the bid opening of October 10, 1983 and regular meeting of Octo- ber 11, 1983 were approved as presented upon motion by Alderman Mlinar, seconded by Alderman Gruenhagen and carried unanimously. 4. PUBLIC HEARING - 8:00 P.M. (a) CONSIDERATION OF ORDINANCE PROPOSED BY COMMITTEE OF ELECTORS AND PETITION SUBMITTED FOR SALE OF INTOXICATING LIQUOR ON SUNDAY Mayor DeMeyer called the hearing to order and stated it was for the pur- pose of considering the Ordinance which had been proposed by a committee of electors and submitted by petition to the City Council for the sale of intoxicating liquor on Sunday. Mr. Ron Shun appeared before the Council and stated that Sunday was a holy day to the Lord, and we were to "remember the Sabbath Day to keep it holy." It would not be doing that if liquor was sold on Sunday. It was his opin- ion that the City shouldn't condone alcohol on Sunday. He then referred to the problems of alcohol abuse and the money spent by the County to straighten out alcohol abusers. The City didn't need to add another day for consuming alcohol publicly. He pointed out that 50 percent of high- way fatalities were caused because of the use of alcohol. Mr. Shun asked the Council to not approve the sale of intoxicating liquor on Sunday, if it was within their power to do so. City Attorney Schaefer stated this was a unique situation. Normally when petitions were presented to the Council, they had two choices. In this case the State law required that the question be placed on the ballot as a referendum issue to go to the people at election time, and the voters would decide at the polls. The City Council couldn't take any action. It was moved by Alderman Gruenhagen to close the hearing at 8:06 P.M. Motion seconded by Alderman Mlinar and approved unanimously. COUNCIL MINUTES OCTOBER 25, 1983 Alderman Mlinar made the motion to set the proposed Ordinance as a ref- erendum issue for the next election on November 8, 1983. The motion was seconded by Alderman Gruenhagen and unanimously carried. (b) CONSIDERATION OF PROJECT 84 -03 - STONEY POINT ADDITION City Engineer Priebe reported on Project 84 -03, which would include con- struction of grading, bituminous base, bituminous wear course and appurten- ances. The estimated cost of the improvement was $24,450. The developer had not contracted for the work to be done, and the City Engineer assumed Mr. Smith was in favor of the project since he was not present for the hearing. Cheryl Faye Dooley stated she owned property in the area and was in favor of a finished street since she had asked for one the past four years. She inquired about the cost involved on Boulder Street. The City Engineer re- sponded the cost would be approximately $10 a foot. Alderman Mlinar moved to close the hearing at 8:09 P.M. Motion seconded by Alderman Beatty and approved unanimously. The motion was made by Alderman Beatty to approve Project 84 -03 and to waive reading and adopt Resolution No. 7556. Alderman Mlinar seconded the motion, and it carried unanimously. 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) UPDATE ON PROPOSED LIBRARY ADDITION AND REFERENDUM WITH PRESENTATION BY LIBRARY BOARD MEMBERS Sally Cone and Kathy McGraw, representatives of the Library Board, pre- sented a scale model of the proposed library addition. It was reported a plaza would be built around the exterior of the existing building, and the first floor would be used for reference and reading areas. The addi- tion would be underground. Presently 2,600 books are stacked on the floor of the library, with no shelf room for them. It was pointed out that in 1934 a proposed $4,000 addition to the library was voted down. Nothing has been done to the library since then. Each resident of the City will be mailed a library referendum brochure. Alderman Mlinar commented that the library serves every age group, and everyone will benefit from the referendum. (b) CONSIDERATION OF REQUEST BY HUTCHINSON ROTARY CLUB TO USE LIBRARY SQUARE TO OPERATE A FOOD STAND FOR CRAZY DAYS IN JULY 1984 Following discussion, it was moved by Alderman Beatty, seconded by Alder- man Gruenhagen, to approve the request. Motion unanimously approved. -2- 0 0 COUNCIL MINUTES OCTOBER 25, 1983 (c) CONSIDERATION OF REQUEST FOR CITY ENGINEER TO ATTEND MINNESOTA PUBLIC WORKS ASSOCIATION FALL CONFERENCE NOVEMBER 17 -18, 1983 After discussion, the motion was made by Alderman Pflinar, seconded by Alderman Beatty, to approve attendance at the conference. Motion unani- mously carried. (d) CONSIDERATION OF REQUEST FOR CITY ADMINISTRATOR AND DIRECTOR OF ENGINEERING TO ATTEND ANNUAL PLANNING INSTITUTE ON DECEMBER 1, 1983 Following discussion, Alderman Gruenhagen moved to approve the request. Alderman Beatty seconded the motion, and it was approved unanimously. 6. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 7548 - RESOLUTION ACCEPTING PLEDGED SECURITY FROM FIRST STATE FEDERAL SAVINGS & LOAN ASSOCIATION OF HUTCHINSON, MINNESOTA It was moved by Alderman Beatty, seconded by Alderman Mlinar, to waive reading and adopt Resolution No. 7548. Motion carried unanimously. (b) RESOLUTION NO. 7553 - RESOLUTION FOR PURCHASE Alderman Gruenhagen made the motion to waive reading and adopt Resolution No. 7553. The motion was seconded by Alderman Beatty and unanimously ap- proved. (c) RESOLUTION NO. 7555 - RESOLUTION OF APPRECIATION TO THE AID ASSOCIATION FOR LUTHERANS Mayor DeMeyer read Resolution No. 7555 which expressed appreciation to the Aid Association for Lutherans for providing funding for projects at Eheim Park, Roberts Park and North Park. The motion was made by Alderman Beatty, seconded by Alderman Mlinar, to adopt Resolution No. 7555 and approved unanimously. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) MONTHLY FINANCIAL REPORT - SEPTEMBER 1983 There being no discussion, the report was ordered by the Mayor to be re- ceived for filing. (b) MINUTES OF LIBRARY BOARD DATED OCTOBER 13, 1983 There being no discussion, the minutes were ordered by the Mayor to be received for filing. -3- COUNCIL MINUTES OCTOBER 25, 1983 (c) MINUTES OF PLANNING COMMISSION DATED SEPTEMBER 20, 1983 There being no discussion, the minutes were ordered by the Mayor to be received for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF PARKS AND PLAYGROUND CONTRIBUTION BY RICHARD SCHMIDTBAUER (DEFERRED OCTOBER 11, 1983) City Attorney Schaefer stated the question was whether or not the City could establish a policy that would permit additional parks and playground contributions after the subdivision agreement had been entered into. The Cedar Acres Subdivision Agreement was dated October 27, 1971, which was prior to when the new policy was adopted. Under item No. 12 of the sub- division agreement, it stated the developer was required to pay $6,600 to the City for a parks and playground contribution. It was the City Attor- ney's opinion that Mr. Schmidtbauer had met his obligation at the time of platting, and no additional fee was owing from him for the proposed struc- ture being constructed. It was further suggested that a refund be issued to those individuals who had paid additional fees for structures erected within said plat. Attorney Schaefer recommended that the staff determine the amounts to be refunded to John Korngiebel for his apartment building and to G & H Properties for their building so that the City Council could act on it. Alderman Beatty moved to defer action for the staff to review and bring the findings to a future City Council meeting. Motion seconded by Alder- man Mlinar and approved, with Alderman Gruenhagen abstaining from voting. (b) DISCUSSION OF CAMEO CLEANERS REQUEST FOR EXTENSION OF TIME TO OCCUPY PLOWMAN BUILDING (REQUESTED BY PAT SMITH) Attorney Roger Gilmer stated his client Pat Smith had entered into a pur- chase agreement with Melvin Ziemer to relocate his drycleaning business to 37 North Main Street, subject to three contingencies in the agreement, two of which involved the City. Attorney Gilmer then requested the City pay Mr. Smith $5,000 relocation benefits and extend the existing lease in the Plowman building to January 15, 1984. "Mayor DeMeyer inquired if Mr. Smith would continue to occupy the Plowman building as it was and hold the City harmless. He further stated there would be no heating in the building after the lease terminated December 1, 1983. City staff pointed out there could be potential problems with heat, leaks and corroded water pipes. Mr. Smith stated he would assume responsi- bility and take care of any necessary repairs. 843 0 0 COUNCIL MINUTES OCTOBER 25, 1983 City Attorney Schaefer commented that the lease could be extended since Mr. Smith was willing to accept responsibility for the building. In the past the City had paid relocation benefits involving the parking program. However, the City's bond attorney had advised the City it would not have to pay Mr. Smith relocation benefits. Attorney Schaefer had requested a written legal opinion on the issue, which would be forthcoming. He in- quired if Mr. Smith would be agreeable to provide the City with vouchers or itemized expenditures of his relocation costs. It was pointed out the payment could come from one of three sources, namely the parking program fund, the contingency fund, or from federal revenue sharing dollars sub- sequent to a public hearing. Following lengthy discussion, Alderman Gruenhagen moved that the City authorize expenditure not to exceed $5,000 as relocation fees for Cameo Cleaners and that there be an itemized accounting of how the money was spent, with the money to come from the parking fund, if possible, or else from the contingency fund. The motion failed for lack of a second. . Alderman Gruenhagen then moved to extend to February 15, 1984 to allow additional failed for lack of a second. the lease date for Cameo Cleaners time for relocation. The motion In closing, Attorney Gilmer stated the Council was not sympathetic with the issue, and a real injustice had been done to Mr. Smith. He commented that over a period of time the City "wastes" $5,000 which could be used to pay the relocation costs. (c) CONSIDERATION OF AWARDING BID FOR DEMOLITION OF PLOWMAN BUILDING (DEFERRED OCTOBER 11, 1983) It was reported that low bidder for demolition of the Plowman building was Diamond 5 Wrecking in the amount of $10,800. Alderman Beatty moved to approve and award the bid to Diamond 5 Wrecking. The motion was seconded by Alderman Mlinar and upon roll call, Aldermen Beatty and Mlinar voted aye and Alderman Gruenhagen and Mayor DeMeyer voted nay. The motion failed. City Attorney Schaefer stated that if the low bid was not awarded, the Council would have to take action to reject all the bids on or before No- vember 3, 1983. After discussion, it was moved by Alderman Gruenhagen to reject all bids on demolition of the Plowman building. The Chair seconded the motion, and it unanimously carried. (d) CONSIDERATION OF APPROVAL OF A PORTION OF PROJECT 84 -01 -5- COUNCIL MINUTES OCTOBER 25, 1983 The City Engineer reported project 84 -01 was requested by petition; therefore, he recommended the area north of Hilltop Addition be approved separate from Hilltop Addition. The estimated cost would be $36,400. After discussion, Alderman Beatty moved to approve the portion of project 84 -01 and to waive reading and adopt Resolution No. 7519. Motion seconded by Alderman Gruenhagen and approved unanimously. 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS No one was present to request an extension of the payment period. Upon motion by Alderman Mlinar., seconded by Alderman Beatty, it was moved to authorize discontinuation of service on October 31, 1983 at 12:00 noon, unless otherwise stated. Motion unanimously carried. (b) CONSIDERATION OF APPLICATION FOR LICENSE TO SELL CIGARETTES AT RETAIL BY ALLAN E. OTREMBA FOR SCALAWAGS Following discussion, the motion was made by Alderman Beatty to approve and issue a license. The motion was seconded by Alderman Gruenhagen and unanimously approved. (c) CONSIDERATION OF REQUEST FOR AMENDMENT TO THE ZONING ORDINANCE AS SUBMITTED BY GORDON HEDLUND WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Mr. Gordon Hedlund requested to rezone property located at California Street from R -3 to R -5. The Planning Commission recommended approval of the rezoning since the property adjoins an R -5 district. After discussion, Alderman Beatty moved to approve the rezoning and to waive first reading of Ordinance No. 21/83 and set the second reading for November 8, 1983. Motion seconded by Alderman Mlinar and carried unanimously. (d) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT AS SUBMITTED BY SLYTER BUILDERS FOR KENNETH BAUMAN WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION A conditional use permit was requested to allow the construction of an addition onto an existing non - conforming garage located on property be- longing to Kenneth Bauman. Following discussion, it was moved by Alderman Mlinar, seconded by Alder- man Beatty, to approve and waive reading and adopt Resolution No. 7549. The motion unanimously carried. • • COUNCIL MINUTES OCTOBER 25, 1983 (e) CONSIDERATION OF REQUEST FOR VARIANCE AS SUBMITTED BY SLYTER BUILDERS FOR KENNETH BAUMAN WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION The request was made for a variance to reduce the sideyard setback to al- low construction of an addition to an existing, non- conforming garage on property owned by Kenneth Bauman. After discussion, the motion was made by Alderman Gruenhagen to approve the variance and to waive reading and adopt Resolution No. 7550. Motion seconded by Alderman Beatty and approved unanimously. (f) CONSIDERATION OF REQUEST FOR FINAL PLAT FOR ROLLING GREENS SECOND TOWNHOUSE ADDITION AS SUBMITTED BY BETHKE CONSTRUCTION, INC. WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, it was moved by Alderman Beatty, seconded by Alder- man Gruenhagen, to approve the final plat and to waive reading and adopt Resolution No. 7551. Motion carried unanimously. (g) CONSIDERATION OF REQUEST FOR VACATION OF EASEMENT AS SUBMITTED BY BETHKE CONSTRUCTION, INC. WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Mr. Larry Bethke requested to vacate the sidelot easements of Greens View Addition inasmuch as the new plat overrides it. New easements have been established on the new plat. After discussion, Alderman Beatty moved to approve the vacation of ease- ment and to waive first reading of Ordinance No. 22/83 and to set the second reading for November 8, 1983. The motion was seconded by Alderman Gruenhagen and approved unanimously. (h) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT AS SUBMITTED BY HUTCHINSON PUBLIC SCHOOLS WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH CONTINGENCIES The Hutchinson Public Schools requested a conditional use permit to allow the construction of a 24' by 24' wood- framed garage as an accessory build- ing on property located at 980 Second Avenue Southeast, located in an I -1 zone. It was the recommendation of the Planning Commission that the per- mit be granted, contingent upon the following conditions: the building be moved off the site upon sale of the land, the building have a foundation, and the color combination be the same as the main existing building. Following discussion, the motion was made by Alderman Mlinar, seconded by Alderman Beatty, to approve the permit and to waive reading and adopt Resolution No. 7552, with contingencies. Motion unanimously carried. -7- COUNCIL MINUTES OCTOBER 25, 1983 (i) CONSIDERATION OF REQUEST FOR AMENDMENT TO ZONING ORDINANCE SECTION 4, AS SUBMITTED BY STAFF WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION It was reported that Zoning Ordinance No. 464, Section 4, had been amended by adding a definition of dog kennel. After discussion, Alderman Mlinar moved to approve and waive first read- ing of Ordinance No. 19/83 and set second reading for November 8, 1983. Motion seconded by Alderman Beatty and unanimously approved. (j) CONSIDERATION OF FINAL PLAT FOR SOUTH GRADE ROAD SUBDIVISION WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION City Engineer Priebe reported the South Grade Road Subdivision was located outside the City limits but within the two -mile radius. The plat as pro- posed was in conformance with the City's Comprehensive Plan and had been rezoned from agricultural to rural residential by the County. Following discussion, it was moved by Alderman Mlinar, seconded by Alder- man Beatty, to approve the final plat. Motion carried unanimously. (k) CONSIDERATION OF PROPOSED LEGISLATION, HR4103 CABLE LEGISLATION City Administrator Plotz reported the information regarding cable legisla- tion had been received from the League of Cities. It would be left to the City Council's discretion to act on the proposed legislation. After discussion, the motion was made by Alderman Beatty for the Council to go on record as opposed to cable legislation HR4103. The motion was seconded by Alderman Mlinar and approved unanimously. (1) CONSIDERATION OF APPLICATION FOR SNOW REMOVAL PERMIT 1. HARVEY F. GETZ 2. LLOYD CHRISTENSEN 3. LESLIE JOHNSON 4. TONY FORCIER It was moved by Alderman Gruenhagen, seconded by Alderman Mlinar, to ap- prove and issue said permits. Motion unanimously carried. (m) CONSIDERATION OF APPROVING PLANS AND SPECIFICATIONS FOR PROJECT 84 -02 AND ORDERING ADVERTISEMENT FOR BIDS City Engineer Priebe reported on the areas involved with project 84 -02. Following discussion, Alderman Beatty moved to approve the plans and spe- cifications and call for bids on December 12, 1983 and waive reading and adopt Resolution No. 7554. Motion seconded by Alderman Gruenhagen and carried unanimously. -8- • 0 0 COUNCIL MINUTES OCTOBER 25, 1983 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz commented the next Council meeting was scheduled the night of the election. Therefore, the Council could not meet before 8:00 P.M. when the polls closed. Also, the election results would be available about 9:30 P.M. so the Board of Canvass Review could be held that night. Alderman Beatty moved to set the City Council meeting for 8:15 P.M. on November 8, 1983. Motion seconded by Alderman Mlinar and unanimously carried. The motion was made by Alderman Mlinar to hold the Board of Canvass Re- view at the November 8, 1983 City Council meeting. The motion was sec- onded by Alderman Beatty and carried unanimously. Mr. Plotz reported there was a request for a dance permit which was not on the agenda. The dance would be held November 26, 1983 at the National Guard Armory. The police department had reviewed the application and rec- ommended approval. Alderman Beatty moved to grant the dance permit. Motion seconded by Ald- erman Mlinar and approved unanimously. The City Administrator questioned whether the City would authorize free round -trip rides on the Hutchmobile to voters going to the polls on elec- tion day. Personnel Coordinator Sitz stated that in the past the City Council had authorized the use of the bus for transportation to the elec- tion site. She asked if this same policy would apply this year. After discussion, it was moved by Alderman Gruenhagen to authorize the use of the Hutchmobile to provide free transportation to the polls, with the staff to determine how to implement the service. Alderman Mlinar seconded the motion, and it carried unanimously. (b) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING Director Priebe reported the Hutchinson Utilities plans to bury all elec- trical facilities downtown. They have requested a 8' x 32' area to place multiple transformers and switchgear on the ground located north of the State Theatre. The property belongs to the City. Following discussion, Alderman Beatty moved to grant the request. Motion seconded by Alderman Mlinar and carried, with the Chair abstaining from voting. seen CO"CIL MiNUTES OCTOBER 25, 1983 A letter was received from Mr. W. 0. Swenson, 105 Garden Road, concern- ing the waterline easement between iris house and the Michael Schmidt house. He expressed concern about the condition of Hilltop Drive and the possibility of water line freeze -up during the winter months. After discussion, it was deter;rined that ina such as the crater line existed prior to the installation of Hilltop Drive, the City would take necessary action to insure there would be no water line ;-reeze -up during the winter months. It was the recommendation of the City Attorney that the property owner acquire a franchise agreement with the City to continue utilizing the easement under Hilltop Drive in the future. In addition, the City would require the property owner to pay for the costs of repair to Hilltop Drive in the event the water line would require future work or agree to hook up to City water which is available in that area. The motion was made by Alderman Beatty to approve the above - stated recom- mendations. Motion seconded by Alderman Gruenhagen and approved unani- mously. City Engineer Priebe reported that Change order No. 1 for Project 83 -08 would total $4,062. He requested the Council to approve same. The motion was made by Alderman Mlinar, seconded by Alderman Gruenhagen, to approve the Change Order No. 1. Motion unanimously approved. Engineer Priebe commented on the public hearing held at the October 11, 1983 Council meeting regarding Project 84 -02. He stated the sidewalk was not approved at that time so it would be necessary to set a new hearing date for November 8, 1983. It was moved by Alderman Beatty to approve the hearing date. Motion sec- onded by Alderman Mlinar and carried unanimously. Mr. Priebe stated the plans and specifications were completed for Projects 83 -02 and 83 -06, and it was his recommendation to set a bid date for -De- cember 12, 1983. Alderman Beatty moved to approve a bid date of December 12, 1983 for Projects83 -02 and 83 -06 and to waive reading and adopt Resolutions. Mo- tion seconded by Alderman Mlinar and approved unanimously. City Engineer Priebe reported the Public Participation Committee will hold a meeting on October 27, 1983 to discuss the Step I Study. Mr. Warren Sytsma had resigned from the committee, and Mr. Frank Mott had accepted appointment to said committee. Mr. Priebe requested Council approval of the appointment of Mr. Mott to the committee. -10- 40 COUNCIL MINUTES OCTOBER 25, 1983 The motion was made by Alderman Mlinar, seconded by Alderman Beatty, to approve the appointment of Frank Mott to the Public Participation Com- mittee. Motion unanimously carried. It was reported that the City Engineer had recently met with P.C.A., and an updated report would be available in a few weeks. January 1, 1990 has been determined the completion date for the new sewage treatment plant. The present cost is estimated not to exceed $20 million. (c) COMMUNICATIONS FROM MAINTENANCE OPERATIONS DIRECTOR Director Ralph Neumann reported that the Minnesota Department of Trans- portation, Aeronautics Division, had a beacon light refurbishing program which would save the City money on airport maintenance of lights. The proposed light would last five times as long and take one -fifth the amount of electricity as the present one being used. Approval of the program would require the City to enter into an agreement and adopt a Resolution, which will be presented for Council action at the next meeting. It was reported that the City took in $9,800 from its auction held on Oc- tober 17, 1983. (d) COMMUNICATIONS FROM CITY ATTORNEY City Attorney Schaefer reported on the status of property acquisition for the west River Park area. He recently obtained a purchase option for par- cel No. 1 (lots 5, 6 and 7) so that the City has now acquired eight of the 10 lots or 70 percent of the proposed area. Alderman Beatty made the motion to grant authorization for the City At- torney to enter into an earnest money contract with the property owner of parcel No. 1. Motion seconded by Alderman Mlinar and unanimously carried. City Attorney Schaefer requested permission to proceed with closing on some of the properties already approved for purchase. Although the park property would not have to be acquired for a period of two years, the City now had option agreements with 80 percent of the owners. The State had in- formed Mr. Schaefer the City could disburse funds since the money was avail- able. The sooner the City disbursed funds, the sooner the State would be reimbursed by the federal government. The City would be able to create two well defined park land areas. Attorney Schaefer will continue to negotiate for parcels 3 and 4. Alderman Beatty moved to begin disbursement of funds to property owners who have signed contracts with the City. Alderman Mlinar seconded the motion, and it carried, with Aldermen Carls, Mlinar and Beatty voting aye and Alderman Gruenhagen and Mayor DeMeyer abstaining from voting. -11- COUNCIL MINUTES OCTOBER 25, 1983 (e) COMMUNICATIONS FROM ALDERMAN BEATTY Alderman Beatty commented on the street maintenance assessment program which was recently rejected by the Council. He expressed concern that the 1984 budget did not provide funding for street maintenance materials, and therefore, suggested setting up a committee to study the issue. Ald- erman Beatty volunteered to sit on the committee and requested Alderman Mlinar also serve on it with City staff. Mayor DeMeyer pointed out that since Alderman Carle aas Superintendent of Streets and Alleys, he should sit on the commit: e rather than Alder- man Mlinar. Alderman Carls stated he would be willing to serve on said committee. Alderman Beatty made reference to the earlier request from Attorney Roger Gilmer and Pat Smith. He then requested the City Accountant and City Ad- ministrator to prepare an expenditure report on the parking fund, includ- ing what has been spent to date and anticipated expenses. He commented that some people are being assessed for parking spac, .)t in place. (f) COMMUNICATIONS FROM ALDERMAN GRUENHAGEN Alderman Gruenhagen questioned when the money would be available for pur- chasing the park land properties. City Attorney Schaefer informed him the money was already available, and it would be distributed as soon as closings could be arranged. Mr. Schaefer then explained the procedure for property gigs and disbursement of the funds. (g) COMMUNICATIONS FROM ALDERMAN MLINAR Alderman Mlinar commented that it might appear the - Council was not con- cerned about the Cameo Cleaners business. He went or. o clarify that it was an unfortunate situation that there was a lease or: ie Plowman build- ing. The City would require some accountability for the $5,000 relocation benefits, and it was his impression that Mr. Smith would produce a bill for $5,000 if that was what the City wanted. The City had to be careful not to set a precedent and to be fair with previous people who were denied relocation benefits. Alderman Mlinar felt the Council needed to take a position on the issue since Mr. Smith will be leaving the building and the building will not be torn down at this time. Alderman Mlinar expressed a concern he had regarding the proposed Highway 15 South State highway project. At the public hearing recently held-, it was reported two homes located by the park would lose the parking spaces in front of their homes. It was his suggestion that the street be made a one -way to the north in that area, which would save the parking spaces. He further suggested that at the intersection of Highway 15 South and Brown Street cars exit to the right and come onto the road from the right, with no traffic going across the highway. -12- • COUNCIL MINUTES OCTOBER 25, 1983 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The verified claims were approved for payment from the appropriate funds upon motion by Alderman Beatty, seconded by Alderman Mlinar and carried, with the Chair abstaining from voting. 12. ADJOURNMENT The meeting adjourned at 10:21 P.M. upon motion by Alderman Beatty, seconded by Alderman Mlinar and unanimously approved. -13- PUBI;SiiHD I;; iBr !U:l.iii.SUN 1_F.1I - >R. ON i;i_'d25DA), 0,'iC�-'R _'NTH, i`' N, - -,D ON THURSDAY, ; 0,E'!BE�RP,, 1983. • PUBLICATION NO. 3168 NOTICE OF HEARING ON IMPROVE ?•PENT PROJECT NO. 84 -02 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the City Hall at 8:00 P.M. on the 8th day of November, 1983, to consider the making of an improvement on: On City Sidewalk System and City Sidewalk Assessment District by the removal, replacement and construction of sidewalk; pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefited property. The estimated cost of such improvement is $100,000. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. City Clerk Dated: October 26th, 1983. PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, h'HETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN' BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. -C2, Proposal . PaBe No. / of i P Ceneral Excavating -- Cravat KENNEDY EXCAVATING CO. a Black Dirt — Back Hoe Work We Go In The Hole On Every Job" e Cat Work — Demolition E. Hwy. 12 SEE JACK OR BILL Water and Sewer BENSON, MINNESOTA 56215 OFFICE 842.4911 HOME 942.5591 843.4727 PROPOWIL SUBMIT.TED TO l PHONE DATE CITY , STATE ANO ZI CODE N tiOAME HITECT , GATE OF PLANS Y r JOB PHONE We hereby submit 4ecifications and estimates for: / / W411 �(, jJ^ Jy'" �% . �4/ yQ��j7�/. //�J ^"//mWfr W�Ik'G _-,.•.� , 'TJ�' ✓G'A'G ..vT(Y G��71 � UP fto{iD9P hereby to furnish material and labor — complete in accordance with above specifications, for the sum of r p 00 yment to be made as follows: - -— dollars ($ !_.__) All metarlal is guaranteed to be as spscieetl. All work to be completed in a workmanlike manner according to standard practices. Any atterstlon or deviation from above specifica Authorized tions involving extra costs will be executed only upon written orders. and will become an Signature charge over above the All agreements contingent upon strikes, accidents or d our ar delays beyond our control. Owner to carry lire, tornado and other necessary insurance. No e: This proposal maybe Owner to Our workers am fully covered by Workman's Compensation Insurance, withdrawn by us if not accepted within days. -- ArasiUnripVt WrIO$100111 —The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized Signature to do the work as specified. Payment will be made as outlined above Date of Acceptance: _ _` Signature fropo d �age No. of Pagan General Excavating — Gravel KENNEDY EXCAVATING CO. Black Dirt — Back Hoe Work 'We Go In The Hole On Every Job" e Cat Work — Demolition E, Hwy. 12 SEE JACK OR BILL Water and Sewer BENSON, MINNESOTA 56215 OFFICE 842.4911 HOME 842.5591 843.4727 PROPDSAL MITTED PHONE DATE - 95- xaal� STREET f JOB NAM � CITY, STATE AND ZIP CODE JOB LO ON , ARCNITECT DATE OF PUNS // - :3- / 7� i JOB PHONE We hereby submilliiffeacifications and estimates for: L�.Fi'L2� /L�U.,:�GG*.�,z�G- .�'d1 ^" /�'•'l.��d�5�_ �� V i Or frq}1pf3P hereby to furnish material and labor — complete in accordance with above specifications, for the sum of: ' _.dollars yment to be made as follows �,,.y� All material Is ng to standard guaranteed to M as ces. Any All work to be completed ion from In • above speenlike $N -- manner according to standard practices. Any aaarstion or deviation fmm above specifics. Authorized Signature tions involving extra cosh will be executed only upon written orders, and will become an extra charge over and above the esdmatt. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary Insurance. Note: This proposal may be Our workers are fully covered by WorkeMn's Compensation Insurance. withdrawn by us if not accepted within days. Arrepti r of f rp;uS8l —The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized Signature to do the work as specified. payment will be made as outlined above Date of Acceptance: Signature ^� 72) 587-5151 • ` Hl1TCH' CITY OF NUi-� NIfLISON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: November 3rd, 1983 TO: Mayor and City Council FROM: Building Official RE: October 1983 Building Report Attached is the October 1983 Report of Building Permits Issued and Local Public Construction. There were 26 Building Permits, 1 Sign Permit, 1 Mobile Home Permit and also, 5 Plumbing Permits issued, for a total of 33 permits issued during the month of October, with a construction valuation of $411,334.00. A'10� Homer Pittman Building Official HP /pv attachment A. 0 ni- :'?SAS 7 O.M.B. No. 0607 -0094[ Approval Expires June 1984 FORM C -404 49 Period in which I7 -6 -811 permits issue i PLEASE PLEASE MAIL ON OR BEFORE THE 4TH DAY OF THE MONTH U.S. DEPARTMENT of CENSUS BUREAU OF THE CENSUS BUREAU OF (Please correct any errors in name or address) REPORT OF BUILDING OR ZONING PERMITS ISSUED AND LOCAL PUBLIC CONSTRUCTION 6131.5DD 41 9 9959 085 8 ET Z16 0 2730 CENSUS USE ONLY HOMER PITTWAN BLDG OFF CITY HALL 37 WASHINGTON AVE WEST HUTCHINSON MIN 55350 Has the geographic coverage of this permit system changed during this period? No D Yes — Explain in comments If no permits were issued during this period, enter (X) in box and return MAIL THI�Jeffersonville, Bureau of the Census I Please read theinstructions before form ❑ 1201 East Tenth Street COPY T Ind ,47132 completing form. For further help, call coflect(300763 -7244. Section I — NEW RESIDENTIAL HOUSE- PRIVATELY OWNED PUBLICLY OWNED Number Valuation of Number Valuation of KEEPING BUILDINGS AND item MOBILE HOMES No construction (Omit cents) construction (Omit cents) uildings Housin g guildings Housing units (a) (b) units Ic) (d) (e) lf) (g) One- family houses, detached 101 2 2 154 590 One- family houses attached, each unit separated from adjoining unit(s) by a wall that extends from ground to roof 102 4 4 1 199,736 Two - family buildings 103 Three- and four - family buildings 104 Five -or -more family buildings 105 TOTAL (Sum of 101 -105) 109 6 6 1 354,326 Mobile homes 112 1 1 1 - - - - - -- $ection II - NEW RESIDENTIAL NON- PRIVATELY OWNED PUBLICLY OWNED Number Valuation of Number Valuation of HOUSEKEEPING Iteom Buildings Roams Buildings Rooms BUILDINGS construction (Omit cents) construction (Omit cents) (a) (b) (c) (d) (e) (0 (g) Hotels, motels, and tourist cabins intended for transient accommodations 213 _4_1 Other nonhousekeeping shelter 214 Section III — NEW NONRESIDENTIAL PRIVATELY OWNED PUBLICLY OWNED Number Valuation of Number Valuation of BUILDINGS Item No. construction (Omit cents) construction (Omit cents) Buildings Housing units Buildings ousing units (a) (b) Id (d) le) If) (g) Amusement and recreational buildings 318 Churches and other religious buildings 319 Industrial buildings 320 Parking garages (open to general public) 321 Service stations and repair garages 322 Hospitals and other institutional buildin s 323 Office, bank, and professional buildings 324 Public works and utilities buildings 325 Schools and other educational buildings 326 Stores and other mercantile buildings 327 - Other nonresidential buildings 328 1 1,000 Structures other than buildings 329 3 11,300 Section IV — ADDITIONS AND ALTERATIONS t cc c An increase in the number of housing m- .. units (in the housing units column, c enter only the number of additional Z Q units) 433 M6 - °m Y No change in the number of m housing units 434 13 11 20.857 v, _ c A decrease in the number of housing v -o m units (in the housing units column, ?: enter only the number of decreased m units) 435 Residential garages and carports (attached and detached) 436 6,151 All other buildings and structures 437 4 - 17,700 1 - Sign PLEASE CONTINUE ON REVERSE SIDE --- 0 - X411,334 Section V - CONVERSIONS PRIVATELY OWNED PUBLICLY OWNED Number ___ Number s tt ee INom Valuation of Valuation of Buildings Housing units construction (Omit cents) Buildings Housing construction (Omit units cents,, Nonresidential and nonhousekeeping la) (b) (c) (d) (e) M Q1 buildings to housekeeping buildings 540 Housekeeping buildings to nonresidential and nonhousekeeping buildings 541 Section VI - DEMOLITIONS AND RAZING OF BUILDINGS One- family buildings attached - and detached 645 _ -' Two - family buildings 646 Three- and four - family buildings 647 Five -or -more family buildings 648 All other buildings and structures 649 Section VII - ADDITIONAL INFORMATION FOR INDIVIDUAL PERMITS OF $500,000 OR MORE Please provide in the space below, additional information for each individual permit valued at 5500,000 entered in sections I through V. or more Item No. from Sec. Description Name and address of Ownership Valuation of Number of Number I -V owner or builder Mark (X) construction housing g of (a) one (Omit cents) units buildings ' (b) Kind of building (c) (d) (e) (f) (g) __ ____ __ ___ ___ __ __ ___ __ El Private __ __ _____ _ ___ __ Site address - ---- ---- -- ------ - - -- -- 0Public F Kind of building ____________________ ____________ _____ __ _ ___ UPrivate Siteaddress ______________ --- - -__ -- GPublic Kind of building ____ __ ___ ___ ___ ________ ❑Private ____________ Site address - - - - - - - - - - - - - Public Kind of building ____ ______ __ ________ ___ Private __________ Site address -- - - - - - - - - - - - - - - - - - - - _ - Public *Kind of building --------------- --------- - - ---- ❑Private - -- -- Site address _________________ _ _ ____ IEPublic Kind of building -- - - - - - - - - - _ ❑Private Site address ____________________ F_-] Public Kind of building -- - - - - - - - _ Private _____________ Site address ---- _ - -_ - -_ Cj Public Kind of building ___ ________ _____ _ __ _ ___ Private ______________ Site address ________________ - _ - - - - - Public uilding TKind ___ _- ____ _____ _____- [Private ______ __ ____ ess ___- ____ - - - -- D Public Comments 329 _ Fence $1,000; Sign Foundation $300; Underground Fuel Tank $10,000. Name of person to contact regarding this report Telephone Homer Pittman area code Number Extension Title Building Official 612 587 -5151 210 FORM G-IW , FBIi -. • • October 211 1983 Tne library board met on October 21, 1983, with the following °embers present: Ralph Bergstrom, John Horrocks, Gena Iverson, Albert Linde, Kathy McGraw. The minutes of the previcus meeting were read and approved. The Board Members were assigned Service Organization meetings to present Library Referendum Information. Gena Iverson -- Senior Citizens - -rues. noon John Horrocks -- Optimists- -TueE. a.m. Sally Cone and Kathy McGraw -- League of Women Voters Publicity Committee met on Wed., Oct. 19. There will be a Radio program (KDUZ) on November 2, 1:30 with Barb Whittenberg, Paul Ackland, Sally Cone, and Ralph Bergstrom speaking on behalf of the Referendum. Motion to adjourn by Gena Iverson and seconded by Albert Linde, at 5:35- Secretary Pro Tem BURNS MANOR MUNICIPAL NURSIPHOME Minutes - September 1983 The Board of Directors for Burns Manor Municipal Nursing Home met Thursday, September 22, 1983, at Burns Manor, 12:00 noon, President Leslie Linder presiding. All members were present. A motion was made by Gloria Dansereau and seconded by Esther Kuehl, to accept the minutes as read. Motion carried. A motion was made by Esther Kuehl and seconded by Eldred Miller to pay the bills as presented, plus $35.00 to Dance Therapy Tapes, Sue Rabe, and $51.52 to K -Mart Stores. A copy of which is attached to the minutes on file and made a part thereof. Motion carried. David Jensen, Financial Advisor, gave the monthly financial report. A motion was made by Keith Duehn and seconded by Larry Graf, to invest $30,000.00 of the Memorial Fund in a short term investment. Motion carried. State of Minnesota Department of Health Survey and Compliance Section, Division of Health Facilities evaluated Burns Manor September 14, 15 and 16, 1983. Suggestions have been made to hold the board meeting on a different day and time. The decision was made to hold meetings on Thursday but at a different time,5:30 p.m. instead of 12:00 noon. A motion was made by Eldred Miller and seconded by Gloria Dansereau to notify the City of Hutchinson that a tax levy will not be necessary for the operation of Burns Manor in 1984. Motion carried. A motion was made by Eldred Miller and seconded by Gloria Dansereau to pay Wally Pikal $100.00 for entertainment for the Burns Manor Bazaar which will be October 30, 1983. Motion carried. A motion was made by Esther Kuehl and seconded by Gloria Dansereau to offer influenza vaccine to Burns Manor employees free of charge. Motion carried. Page 2 September Minutes 1983 A motion was made by Larry Graf and seconded by Gloria Dansereau to purchase a booster heater to increase water temperature in laundry area. The cost of the heater is approximately $1,850.00 without hook up. Motion carried. A motion was made by Eldred Miller and seconded by Esther Kuehl to purchase a Universal Washer for $4;990.00: Motion carried. The purchase of a freezer that would be outside the building was discussed. More information is needed before a decision is made. There being no further business, a motion was made by Eldred Miller and seconded by Larry Graf, to adjourn the meeting. Motion carried. The Burns Manor Board of Directors will meet Thursday October 20, 1983 at 5:30 p.m., in the Annex sun porch at Burns Manor Municipal Nursing Home. Note time change. ATTEST: Leslie L. Linder, President Respectfully Submitted: S J. G/ ief, Secretary • 40 r a y4 • • -ti•v'n ?�' HOS=E_ H'uTCZ- LINSOly Gl'_�w:. __.., REGULAR BN3 —D vi D1P.ECTORS MEETING-- -Septe per 20, 1933 Snall Conference Room - 5:15 PM Present: Dave Doelger, President; Joan Ewald, Vice President; Norah Mullan, Secretary; Rolly Balke, Trustee; Ken Gruenhagen, Trustee; Virgil Goebel, Trustee; Dr. George Gordon, Chief of Staff Absent: Rev. Thor Skeie, Trustee Others Present: Philip G. Graves, Administrator; Willard H. Rosenow, Assistant Administrator; Laurie Hulkonen, Recording Secretary Jan Conner, Medical Records Department Head, was present prior to the meeting to give an overview of two audits recently completed on pre - operative length of stay and a restudy of myocardial infarctions (MI's). The meeting was called to order by President Doelger at 5:30 PM. Minutes of Past Meetings. Motion was made by Balke to approve the minutes of the August 16, 1983, meeting as presented. Motion was seconded by Gruenhagen. All were in favor. Motion passed. Medical Staff Meeting Minutes. Dr. Gordon presented the Medical Staff meeting minutes. He discussed a meeting with Dr. Gary Wyard, our consulting orthopedist based in Waconia, regarding the possibility of offering additional orthopedic services at Hutchinson Community Hospital. A request for equipment needed for such services was reviewed later in this meeting. Old Business A. Foundation Board Members: Graves presented a list of names for consideration as Hutchinson Community Hospital Foundation board members. He reviewed guidelines for trustee selection suggested by the foundation attorney hired by the hospital.and asked the board for any additional names they wished to consider. Following discussion: Motion was made by Mullan that the following people be asked to serve as trustees on the Hutchinson Community Hospital Foundation Board of Directors by Graves: Dori Johnson Harold Juul Bernie Knutson Rev. David Natwick Ed McCormick Audrey Cox Curt Bradford Ruth Westlund (alternate) Bell Jensen (alternate) Motion was seconded by Goebel Dassed. All were in favor. Motion 7 14, CI ) New Business A. Aup:ili nr ADDreciatign Dirmer: Graves presented a request for an appreciation dinner at LeBistro in honor of the Hospital Auxiliary, whose members volunteer in many areas of the hospital, the coffee shop, and the thrift shop to raise money for hospital equipment. He reviewed events held in past years to thank the Auxiliary, and gave the estimated cost for this year's event as $1,600. Following discussion: Motion was made by Balke to go ahead with plans for appreciation dinner for the Hospital Auxiliary as presented. Motion was seconded by Ewald. All were in favor. Motion passed. B. Arthroscopy Equipment. Dr. Gordon spoke to the board regarding the arthroscopy equipment requested by Dr. Wyard to enable him to perform arthroscopy procedures at Hutchinson Community Hospital. Graves stated that $9,000 had been budgeted for purchase of an arthroscope and orthopedic instruments for 1983, and that there is a possibility of partial funding of the equipment by the Aid Association for Lutherans. Citing the additional income these services will bring into the hospital, he recommended that the board approve the purchase. Following discussion: Motion was made by Goebel to purchase the arthroscopy equipment requested by Dr. Wyard for the purpose of performing arthroscopy procedures at Hutchinson Community Hospital. Motion was seconded by Ewald. All were in favor. Motion passed. C. Hospital Beds. Graves presented a capital expenditure request for the purchase of five replacement hospital beds at a cost of approximately $6,000. The amount had been budgeted for, and the purchase will be a continuation of the plan to replace all manual beds with electrical. Following discussion: Motion was made by Mullan to purchase five replacement hospital beds as requested. Motion was seconded by Balke. All were in favor. Motion passed. D. Audits. Jan Conner's presentation was noted earlier in these minutes. E. Tulman Privileges. Gordon discussed with the group the application for privileges on the consulting staff by Scott Tulman, MD, a surgeon who may serve as a back -up for Dr. Remucal from time to time. Recommendation from the Executive Committee of the Medical Staff was for approval of his application. Following discussion: Motion was made by Goebel to approve the request and grant privileges on the consulting staff to Scott Tulman, MD. Motion was seconded by Ewald. All were in favor. Motion passed. r a4 • 0 F L informed the board that the present ''ease Automobile ease. Graves on the 1981 Oldsmobile will expire October j, 1983, and it -..could be necessary to rebid the lease. Alteratives to leasing another car would be to renew the lease on the current vehicle at the same rate or to purchase the current vehicle. Following discussion: Board consensus was to authorize Graves to rebid the auto lease and accept the lowest bid submittep', keeping the current auto until the bidding process can be completed. Following further discussion: The board tabled discussion of the auto lease until the next board meeting, at which time Graves will report on alternatives and make a recommendation to the board. G. Budget and Salary Review: Graves surveyed the board for their suggestions on salary increase percentages for hospital staff in 1984. Percentages given ranged from 0 -32F• Board consensus was for a 3zm plus a step increase for employees. H. Operational Objectives: Graves presented the following list of general operational objectives for 1984: 1. Contain or reduce expense. 2. Joint venture with physicians to purchase a mobile CAT scanner (in partnership with Glencoe and Waconia hospitals and physicians, and Metropolitan Medical Center in Minneapolis). 3. Ultrasound service by Doctors Chervenak and Johnson. 4. Selling land to developer for elderly housing project; selling services to residents in management and dietary; expansion of dietary department. 5. Educate department heads in marketing and additional management skills. 6. Continue wellness program. Graves asked for no commitment from the board at this time. These major objectives will be used in formulating an operating plan for the hospital for fiscal year 1984. I. Wellness Week. Graves told the board of the city -wide Wellness Week that was scheduled for October 10 -17• He encouraged the board to participate in the activities scheduled for that week and to encourage their families, friends, and co- workers to participate, also. J. Letter to West Central: Graves circulated copies of a proposed letter written to West Central Community Services Center. The letter informed the Center that the hospital had added a statement, required by the federal office of the Community Mental Health Center Program, acknowledging funding obtained through the Center. Following discussion: ti X31 w (J.; Notion was wade by balke to change the word_ng in the hospital's existing agreement with west Central Community Services Center as proposed and direct Graves to send the letter and amended agreement to the Center. ?lotion was seconded by Gruenhagen. All were in favor. Motion passed. Statistical Report. Graves presented the statistical report for the month o£ August, 19 3. He noted that census is the same this year -to -date as the hospital had last year. Utilization of medical services areas were typical for August. Accounts Pavable. Graves presented the accounts payable for approval. Following discussion: Motion was made by Gruenhagen to approve for payment the attached listing of accounts payable and cash disbursements in the amount of $404,314.81. Motion was seconded by Ewald. All were in favor. Motion passed. Financial Statements_. The financial statements were presented. Graves noted a $17,159 loss for the month after price level depreciation. The hospital is still under budget for the year -to -date for operating expenses. Department Reports A. Director of Nursing Services. The report was presented. No unusual comments were made. B. Education Coordinator. The report was presented. No unusual comments were made. C. Dietitian. The report was presented. No unusual comments were made. Patient Satisfaction Surveys. Patient satisfaction surveys received during the last month were reviewed by the board. They felt that employees should continue to be informed of comments, both favorable and unfavorable. Graves agreed that this will be continued. Other A. Computer Offer. Rosenow informed the board of an offer from American Hospital Supply to furnish an Apple IIE computer to the hospital in exchange for a 3 -year purchasing commitment. The computer will be used in the laboratory for tests now being done manually and blood gas tests now being sent out. Present cost for these services is $30 per month; savings will include time lost when tests are sent out and results returned. Other areas of the hospital will also be able to use the computer. No board action was required since this was an informational item only. B. Burns Manor Payroll. Rosenow told the board of a request from Burns Manor for a bid on their payroll services. Their payroll was being handled by Blue Cross, and Blue Cross is phasing out of this area. Rosenow will prepare a bid and inform the board of future developments. E AdiourrLment. Motion was made by Goebel to adjourn the meeting. Motion was seconded by Gruenhagen. Al? were in favor. Motion passed. 'he meeting was adjourned at 9:15 by President.Dpelger. Respectfully submitted, Laurie Hulkonen Norah Mullan Recording Secretary Secretary 4 (5) BU 'T G ;• ''I R1S0 ?`:S - NATURiw CATtx'IJi2IES September, 1983 CURRENT PERIOD YEAR- `IODATE ACI'UAL BUD= VARIA*3JE PATIENT REVENUE ACTUAL BUDGET VARIANCL 15,402 (1,885) '800 Daily Hospital Service 107 13,533 1o,411 182,o61 179,834 2,227 medical Nursing Units 1,761,895 1,759,329 2,566 31,820 45,240 (13,420) mental Health Unit 351,525 442,773 (91,248) 215,620 192,930 22,690 Ancillary 2,o622497 1,884 670 177,827 1,284 7,015 429,501 418,004 11,497 Gross Patient Revenue 4,175,917 4,086,772 89,145 (29,074) (27,776) (12298) Less: Discounts & Allot..ances (336.282) (269,772) (66,510) 400,427 390,228 10,199 10,634 6,735 3,899 411,o61 396,963 14,098 224,954 217,567 7,387 42,133 43,627 (1,494) '517 15,402 (1,885) '800 8,693 107 13,533 1o,411 3,122 36,423 41,168 (4,745) 17,892 17,747 145 2,562 6,769 (4,207) 1,435 1,957 (522) 3,092 2,578 514 2,207 2,237 (30) 15,833 14,549 1,284 7,015 7,723 (708) Net Patient Revenue Other Operating Revenue Total Operating Revenue OPERATING EXPENSES Salaries Employee Benefits Medical & other Fees Raw Food Drugs Medical & Other Supplies Utilities Building & Fjuipment Repairs Rental Expense Insurance Interest Depreciation Other Expenses 389,396 390,428 (1,032) Total operating Expense 21,665 6,535 15,130 Operating Income (13,212) (13,212) - -- 8,453 (6,677) 15,130 Add (Deduct) 3,839,635 3,817,000 22,635 80,353 60,6o4 19,740 3,919,988 3,877,604 42,384 2,o4o,825 2,063,655 (22,830) 381,967 392,645 (1o,678) 132,683 140,619 (7,936) 75,765 78,270 (2,505) 92,575 95,874 (3,299) 332,409 388,598 (56,189) 161,505 159,759 1,746 43,006 61,371 (18,365) 21,579 18,885 2,694 21,185 23,202 (2,017) 20,216 20,133 83 142,497 130,941 11,556 52,703 69,909 (171206) 3,518,915 3,643,861 (124,946) 401,073 233,743 167,33c Non - Operating Revenue/Expense Price - Level Depreciation (118,908) (118,908) - -- Net Incoire 282 165 114,835 167,33u 9 0 <INIITF_S Tr re Bcard August 16, I983 Members Present: Ivan Larson, Roy Johnsen, Mike Carls, Mrs. :el Jensen, Jerry Brown, and Mark Schnobrich. D.E.D. Update The 1983 dutch elm disease has seen a decline in removed, to date, August 16,1983. In co::parison as of that date in 1982. Schnobrich stated this of a decrease in the elm bark beetle population. removed, 105 were removed from private property, from city property. the number of elms being 493 elms were removed decline is indicative To date, of the 176 elms while 71 were removed City Contractor The status of the city tree removal contractor was discussed with Schnobrich giving a favorable report of Carr's Tree Service. The topic of city con- tractors and tje possibility of not having any in next years bid, and the possible problems which could arise was tabled until such time would arise which would warrent its discussion Libras Square Elms Schnobrich proposed that the city expend $1,000 for the injection of Arbotect 20 -5 into the now existing elms in Library Square for their pro- tection from Dutch elm disease. .Terry Brown suggested that the money be spent for new tree purchases instead and that money be spent on upgrading the health of the existing elms by use of fertilizers and soil improvement instead. Ivan Larson made a motion, and it was seconded by Mike Cs that Schnobrich present a request to the city council for $500 to purchase fertilizer, soil additions and other materials necessary to improve the health of the existing elms within Library Square. This money being used as an alternative to the $1,000 proposed earlier to help preserve the esthetics of the park which are closely related to the health of the trees. Wood Permits A total of 22 permits have been sold with a total of $1,100 being added to the forestry fund for tree purchases. After all 30 permits are sold, a schedule will be made for opening dates. Heatwole Threshing Logs Schnobrich reported that in exhange for demonstration logs for the Peat - wole Thresing Bee Sawmill, the city will get lumber cut for future use in park shelters and picnic areas. New Meeting Policy The board, at the request of Jerry Brown, adopted a new meeting time. The third Wednesday of the month at 4:00 p.m. Meetings are to be held only when necessary otherwise a monthy correspondance is to be sent by the third Wednesday from Schnobrich regarding Forestry functions. ?fleeting was adjourned at 7:30 p.m. Submitted by, Mark C. Schnobrich 0 i MINUTES Parks 5 Recreation Board September 7, 1983 Members Present: Ward Haugen, Roy Johsen, Lyle Block, Rollie Jensen, Don Falconer, Kathy McGraw and Mike Carls. Also present were Bruce Ericson John McRaith and Karen McKay. Guest present was Ken Merrill, City Acountant. Nomination of Chairman Rollie Jensen nominated Vice Chairman, Roy Johnsen to Chairman, Ward Haugen seconded the nomination, and the board unanimously agreed. Kathy McGraw nominated Rollie Jensen for the Vice Chairman position Ward Haugen seconded the motion. Rollie Jensen nominated Ward Haugen for vise chairman. The board unanimously agreed on Rollie Jensen for Vice Chairman. The Minutes - Rollie made a motion to accept the minutes dated August 3, 1983. Don Falconer seconded the motion and the board unanimously agreed. Ken Merrill, City Accountant, told the board that the 1984 budget would be reviewed. The Parks 6 Recreation Administration's total budget is $64,117. $6,500 would be allotted for a micro computer. The Recreation Department has one full time person and one half time person. Civic Arena has a increase in capital expenditures for 1984. Flooring for the arena would cost $12,000. However, the anticipated revenue would be $75,824. $10,000 would be the addition of the revenue from the concession stand at Roberts Park. In the Park division one additionalfull time employee is budgeted for. The temporary budget would be dropped. Roberts Park needs mowing regularly which covers 35 acres. In Forestry the major difference in the area is the addition of motor fuels and lubricants. Kathy McGraw made a motion that the board recommend the proposed 1984 budget to the city council: Don Falconer seconded the motion and the board unanimously agreed. Dog Ordinance This item was deferred until the October 5th meeting. Bass Pond The grant will be recommended favorably to the state. 75% would be funded and the city could match it with labor, if it was approved. 7- �� Minutes Parks G Recreation Board September 7, 1983 Page two Soil Testing at Arena Twin City Testing did soil boaring at each end of the arena. They removed some blocks of cement and there were a couple of inches of insulation under the cement floor. The final report from T.C.T. is forth coming. Minnesota Association Campground Guide It was the boards feeling that West River Park didn't need to be advertised in the Minnesota Association Campground Guide since it is already in one major guide. ansion of the Parks 6 Recreation Boa There were several people interested in participating on the Parks 6 Recreation Board. However, the board decided that the seven member board was a good rep- resentation of several groups and it was a good working size. Fall Activities , The youth tackle football fee was raised $7, the reason being that the coaches are going be hired this year. It will cut down on the extensive practices that some of the volunteer coaches were conducting. The tackle kids will meet as a group on Monday evenings and practice Tuesdays with their teams. Thursday evenings will be used as game night. There will be one team from Silver Lake and one team from Buffalo Lake participating in the Hutchinson Youth Tackle Football league this year. Adjournment The meeting was adjourned by a motion made by Roy Johnsen and seconded by Rollie Jensen at 7:20 p.m. klm 0 • • M E M O R A N D U M DATE: November 3, 1983 TO: Mayor and City Council _ - - - - - - - - - - - - - - - - - FROM: Kenneth B. Merrill, City Accountant - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - SUBJECT: 1981 Parking Program The 1981 parking bond program is as follows: Bond Proceeds 1981 - Expenditure - Construction Interest Earning 1982 - Expenditure Interest Capitalizing Interest Earning 1983 - Expenditure (through 9/30/83) Rental Income Interest Earning (through 9/30/83) Other Reimbursement Expenditure to Be Incurred Masonic Temple Lot - Demolition - Blacktop Plowman Building - Demolition - Blacktop Wigen Lot - Blacktop Carlson Lot - Blacktop Off- Street Bonds Carlson Lot (CD through 1985) $1,235,375 $(178,006) 60,081 ( 7,127) ( 60,081) 139,500 (475,221) 4,027 34,255 687 ( 13,356) ( 20,650) ( 10,800) ( 20,650) Est. ( 20,650) Est. ( 8,000) Est. ( 22,100) ( 17,402) (615,493) $ 619,882 t- a, The City has assessed 60% of S6 =8,000 or :02,&I' boSiining in 1983 the City is receiving settlements on this acount. Bond and inter-st payments have been made for the total issue of $1,250,000 per the pa3rent srhedule. The other comparison would be as follows: Cost Interest Earned Rent Miscellaneous Program Cost Assessment Roll Program As For Basis Above List $831,669 $854,043 (183,669) (233,836) -- ( 4,027) _ U 687) $648,000 $615,493 The Bretzke building issue is not considered in this analysis. Interest earned is as of 9/30/83 actual and is from total dollars of issue. /ms ?�f' 7[S 12) 587 5151 C /f Y OF f-: UYC; �7 JS0id 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: November 2nd, 1983 TO: Mayor and City Council FROM: Director of Engineering RE: Cedar Acres Subdivision I have checked my records and find that the following properties have had additional payments for Parks and Playground that would require repayment based on your action on October 25th. Lot 3 - Block 2 - John W. Korngiebel Sioux Hills Hutchinson, MN 55350 Lot 4 - Block 2 - G $ H Co. - Partnership c/o J. Willard Haukos Glencoe, MN 55336 In addition, based on the City Attorney's report and your action on October 25th, I have reviewed all other payments and to the best of my knowledge, no other repayments are due. Marlow V. Priebe Director of Engineering MVP /pv j 12) 587.5151 - - 'H�rrv'`! 01YY O f (1 i "L141f ��Of�! 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 Id1O3t�7 DATE: November 2nd, 1983 TO: Mayor and City Council FROM: Director of Engineering RE: Sidewalk for Park Towers Attached is the H.R.A. recommendation for providing a safer walkway for residents of Park Towers,to Franklin Avenue,for your consideration. Marlow V. Priebe Director of Engineering MVP /pv attachment ,s HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY 133 Third Avenue S.W. , Hutchinson, Minnesota 55350 Telephone: (612) 587 -2168 r --7 EOUAL HOUSING OPPORTUNITY October 25, 1983 Mr. Marlow V. Priebe Director of Engineering, City of Hutchinson 37 Washington Ave. W. Hutchinson, MN 55.350 Dear Marlow: Following your presentation regarding the sidewalk rehabilitation for Park Towers at the September 21, 1983 commissioners meeting, the commissioners have decided to recommend that the following action be taken. Taking into account the age and habits of the residents as a primary concern, the recommendation supports the route providing the easiest and shortest access to the downtown shopping area. This would be the acquisition of land on the north side of the city parking lot in question, and the installation of a sidewalk from the alley to Franklin Street at that location. In addition, the commissioners re- commend that the steps on the Park Towers site be removed and a ramp constructed down to the level of the alley at the point where the new sidewalk would be located. This recommendation has been determined after input not only from the commissioners, but the residents it would affect. Sincerely, Carol Haukos Executive Director 7 612) 587 -5151 F f1UiCH, ' C 1 Y Y ®i- i U) G pi 37 WASHINGTON AVENUE WEST HUTCHINSON. MINN 55350 M E M 0 DATE: October 28th, 1983 TO: Mayor and City Council FROM: Director of Engineering RE: Water Treatment Plant Addition Attached is a billing, in the amount of $2,989.00, for repair work on the 12" water main that ruptured on April 28th. I have made an investigation and conclude that there is no clear level of responsibility on this matter. I therefore, recommend payment of $1,589.00 as the City's share of the repair. This amount is acceptable by Gridor Construction, Inc. Marlow V. Priebe Director of Engineering MVP /PV attachment LzpIiDDR C0NSTIR -I IPNIC, 1EB6 Ei2Y.1H:2[ lAN: P. O. EOX 411246 PLYMOUTH, MINNESOTA NESOTA 55441 June 15, 1983 Rieke, Carroll, Muller 2011 S. 1st Street P.O. Box 130 Hopkins, ALA. 55343 Attn: Steve Flaten Associates, Inc. Re: Water Treatr=_nt Facilities Hutchinson, M. Dear Steve; 61.2 - 55937341 We are questioning our responsibility for the failure of the 12" main on April 28. We are requesting that you review the existing piping arrangerent on the south side of the building as shown on drawing 103. The drawing scales about 5' between the 12" main and 14 "pipe at the location where new 14" tee was to be cut in. The existing 12" pipe came out of building at approximately elevation 82. With a PI.J- 450 Elbow facing downward, the 12" pipe leveled off at about elevation 77 with 36" between the center line of the 14 "pipe. The 12" pipe was supported by two 1" hahger rods from reservoir side, the building side had no vertical support other then 2, 3/4" rods between the two 45° Elbows. It also had C2) 3/4" rods at elevation 77 from 450 Elbow to two stack clamps on horizontal pipe. On April 20, I made a site observation of the existing 12" pipe at elevation 77, and made a decision not to open cut excavation for 14" pipe, which was 7' lower. We then set a wood crib made from 8 X 8" Timbers and drove 2 X 8" wood sheets to approximately elevation 68. We believe we took every precaution possible to protect existing 12" main. '%'e comoleted the installation of 14" tee on April 22, installed select granular fill compacted on inside of sheeting bin, and pulled sheeting that day. On April 28, plant operator, Dick Nagy, calls informing of a major leak in system. We believe the problem was caused by some settlement and the deteriating tie rods holding fitting together. The settlement could have resulted from the removal of wood sheeting. It would be our contention that the intent of plans and specification was not to leave sheeting in place without compensation. We are requesting compensation for repair of 12" main, which is con - siderbly less than if steel sheeting would have been installed and left in place. Sincere y, id Theisen Enclosed Repair Cost III HUTCHI:SON E:-!P--% WORK Juul Invoice 298.39 54' of threaded rods with nuts 1.25 Der ft. 67.50 6 Duct lugs 4.30 25.80 Electrician 2 hrs. 20.00 40.00 J. D. Bac;choe 8 hrs. 25.00 200.00 Int. Front End Loader -8hrs. 35.00 280.00 9 yds. 3/4" stone - Rockite invoice 138.00 pumps, gas, equipment 40.00 April 28: 3 men. 13 hrs; 2 men 101 hrs; 1 ran 5 hrs. --- April 29: 2 men 8 hrs; Total 81 hrs. X 19.00 per hr. 1,539.00 April 28: Compactor 1 Day 40.00 April 29: Loader 8 hrs. (will need to haul dirt rut)X35.00 280.00 April 29: Compactor '-f Day 20.00 6" X 6" X 12' Long Timber 20.00 2,988.69 Total $2,989,00 12) 587 -5151 -- - - -9 CITY OF r-ru eerfrLISON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: October 28th, 1983 TO: Mayor and City Council FROM: Director of Engineering RE: Addition to Rater Treatment Plant Change Order No. 3 Attached for approval is Change Order No. 3 which covers several items that have been previously approved for construction. The delay in submitting this was due to the fact no exact cost could be predetermined for some of the items. MVP/PV attachment i Marlow V. Priebe Director of Engineering CHANGE ORDER NO. 3 OCTOBER 14, 1983 PROJECT: Water Treatment Plant Addition Hutchinson, Minnesota RCM Project No. 761014 TO: Gridor Construction Company You are directed to rake the changes noted below in the subject contract. 1. To alleviate sweating due to condensation of the main header pipe and laterals to pump, these lines will be insulated similar to others in the plant, Add $5,392.00 2. At the request of the owner, the contractor will furnish and install "T's and valves in the chlorination chemical feed lines so all wells may be chlorinated when the new plant is in operation. The valves and tees will provide a manual switch over of chlorination input from old plant to new plant off the same pump. Add $ 449.28 3. Contractor to install a 12" overflow at south side of reservoir. Cut back grade and sod. Add $2,881.07 4. Remove louver and ductwork on the interior of existing chemical feed room and brick up opening. Ass $ 131.00 5. Remove rusted out existing vent jacks on existing plant roof. Furnish and install new jacks. Add $ 220.00 6. Request of Dick Nagy conduct the following work in the existing plant: a. Remove the existing pipe to 900 ELL, gate valve, and 450 ELL adjacent to high service pump rl as shown on sheet 404. i` Change Order No. 3 Page 2 b. Install a new 12" blind flange on the existing 12" lateral. c. Cap the existing 12" line below floor and abandon. d. Patch existing floor slab to match. 7. The local utility did not have a precast in the plans and required the contractor 8. Remove and replace 960 sq. ft. of roof i where the existing was found to be wet. Add $1,192.00 transformer pad the size indicated pour a concrete pad. Add $ 586.00 isulation on the existing plants Add $ 504.00 9. Per the request of Dick Nagy, remove the existing service sink at the plant lower level and install a new Elkay 2520 sink and 'Chicago 835 faucet in the same location. Add $ 957.00 10. take the following changes in the electrical wiring. a. Rewire relocated flow switch /meter which was not indicated on electrical plans. b. Relocate existing control and lighting circuit that is over double door at lower level of existing plant and were in the way of installing new 16" waterline. Add $ 527.00 11. The contract time will be extended to substantial completion of August 1, 1983. Total ADD $12,839.35 Change Ordcr No. 3 Page 3 SU!; ".ARY OF CONTRACT ADJUSTMENTS: Contract Amount Prior to This Chanae Order Net Increase Resulting from This Change Order Currcnt Contract Amount Including This Change Order Adjustment to Contract Completion Dates THE ABOVE CHANGES ARE APPROVED: RIEKE C= .RROLL MULLER ASSOCIATES, INC. By ✓ Ctii �f f Date THE ABOVE CHANGES ARE ACCEPTED: GRIDOR CONSTRUCTION, INC. B� Date %b $1,215,711.00 12,839.35 1,228,550.35 Extended till August 1, 1983 CITY OF HUTCHINSON, MINNESOTA By By Date 0`NNEsoT4 UO P.1k 0 OF D Qp Doug Meier City of Hutchinson 37 Washington Avenue Hutchinson, Minnesota Dear Mr. Meier: 0 Minnesota Department of Transportation Transportation Building, St. Paul, MN 55155 55350 October 19, 1983 Subject: Beacon Refurbishing Program Phone ?q6 —D21] I am enclosing four (4) copies of the agreement for our beacon refurbish- ing program which you requested in our telephone conversation. I am also including a chart which shows the cost savings that you can expect with the refurbished beacon. Also attached is a map showing the airports that have installed refurbished beacons. Please have the agreements and resolution signed by the proper city offi- cials and transmit them to this office. A fully executed copy will be returned for your files. The $1,000 check called for in the agreement should be made to the order of Hali - Brite, Inc. We are glad to assist you in maintaining this important nav aid for your airport. q , . Jo on Ele trical Engineer Aeronautics Division Room 417 Enclosures PILOT BRIEFING '%� i 800n 272 1402 An Equal Oppornuml) Employer q-2, Do Z� s A G R E L E N T OF TF�Pa�eO MINNESOTA DEPARTMENT OF TRANSPORTATION DIVISION OF AERONAUTICS ROTATING BEACON MAINTENANCE PROGRAM This Agreement, which is made and entered into this 8th day of November , 1983 , is by and between the State of Minnesota, hereinafter referred to as the "State," and City of Hutchinson hereinafter referred to as the "Municipality." WHEREAS, the Municipality owns and operates the Hutchinson Munic Airport, hereinafter referred to as the "Airport ", and WHEREAS, one of the navigational aids on the Airport which the Municipality owns, operates and maintains is a rotating beacon, and WHEREAS, it is in the interest of the Municipality and the State that said rotating beacon be kept in proper working order at all times and the State desires to assist the Municipality to this end in order to further the public interest in safe aviation; NOW, THEREFORE, in consideration of the above - stated recitals and the mutual covenants, promises and conditions hereinafter set forth, it is agreed as follows: I. The State will replace the Municipality's existing thirty -six -inch (36 ") rotating beacon with another similar thirty- six -inch (36 ") rotating beacon which has been donated by another Municipality and has been reha- bilitated and overhauled by the State so as to put it in proper working order. 2. Upon completion of the installation of the rehabilitated beacon, the beacon which has been removed shall be transferred to the State for rehabilitation and subsequent use by another Municipality under this Program. k- -1 ' # • • No warranties are made by either party as to the condition or suitability of such property except that the State warrants that the rehabilitated beacon will be in proper working order as of the date of installation. 3. The Municipality shall provide, at its expense, a truck and crane along with personnel necessary to operate the same in order to remove the old beacon and install the rehabilitated one. The Municipality shall also provide at its expense, a licensed electrician to properly install the beacon. The State shall deliver the rehabilitated beacon and take pos- sesion of the existing beacon at the installation site. 4. Prior to installation, the Municipality shall pay the sum of one thousand dollars ($1,009). A check for this amount shall be made payable as the State may designate. The check shall be sent to the Aeronautics Division. 5• The State will set the date and time for installation after the Municipality has paid the sum due under the preceding paragraph. 6. The Municipality designates Ralph Neumann Name 37 Washington Avenue West, Hutchinson, MN 55350 , (612) 587 -5151 , Address Telephone Number to be the person who will assist in coordinating and accomplishing this project. 7. This Agreement is not effective unless and until the funds for the State's cost hereunder have been encumbered by the State Auditor. 8. This constitutes the entire Agreement between the parties as to the subject matter dealt with herein and shall terminate in all respects after installation of the rotating beacon is complete. -2- 4. IN WITNESS WHEREOF, the parties have set their hands and seals as of the date and year first written above. APPROVED: Department of Administration By: Authorized Signature Date: Approved as to form and execution: Special Attorney Date: It will be the responsibility of the Municipality in executing this form to determine that all provisions of its municipal charter and applicable state laws have been strictly followed. 1. 0 -3- State of Minnesota Department of Transportation Division of Aeronautics By: Assistant Commissioner Date: Municipality By: Title: Mayor Date: November 9, 1983 By: Title: Date: And City Administrator November 9, 1983 (Resolution to be attached.) 0 RESOLUTION No. 7557 BE IT HEREBY RESOLVED by the City Council/ of the City of Hutchinson , in McLeod County, Minnesota, duly convened in a session this 8th day of November , 1983, that the Mayor and the City Administrator be and are hereby authorized to sign an Agreement for State Aid in the Rotating Beacon Maintenance Program with the State of Minnesota, Department of Transportation, Division of Aeronautics. Duly passed, adopted and approved this 8th day of November , 1983, Corporate Seal of the Municipality STATE OF MINNESOTA ) COUNTY OF McLeod ) I , Gary D. Plotz Mayor /Chairman Date: November 9, 1983 Clerk/Auditor/Secretary Date: November 9, 1983 duly appointed, qualified and acting Clerk /Secretary of the City of Hutchinson in McLeod County, Minnesota, hereby certify that the above is a true and correct copy of a resolution passed, adopted and approved by the Council of said City on November 8, 1983 Date k i 6 APPLICATION FOIZ__ sno}r REh�ovnL PERMIT CITY COUNCIL of the ...... _.....CITY f HUTCHINSON .........__ .............in the County of ....... - _.._MC__LEOD .... ..__.._.... - _......_......- _..._._., State of .Ifinne- sot�a:� The undersigned ownzr /�whise address ia._. ...... __....__..17Lt -...._ lA/ti'.46 i......-_----__- -- ._------...- ..._... ...... _... ............. .�01._.._ ..... : _L%�S'r ...__ D5- W .``......._j.�.................- hereby applies for a permit to__PLOW., AND .......... REMOVE SN... WITH _... ...... . ..... _.._.. --- _ --------- ..... -------- ...._....._ ----- ------ - - -- _......_.._... upon that certain �t/r�act f Iand described as follows: L/o�t,y��}_...... . - -; Block _- ....... .- __ - - - -_; plat or addition._ F..l ._ 'O -.QJU4�/IWX.'...; a- � ddresa- - which is of the following siae and area; width... ... ..__........ -- __ - -.. feet; length .__ __ ........ ...___ _ . _. feet; area WITHIN THE CITY LIMITS and hereby agrees that, in case such permit is granted, that all work which shall be done and all materials which shall be used shall comply with the plans and specifccatums therefor herewith submitted and with all the ordinances of said ___... CITY OF HUTCHINSON applicable thereto. Applicant further agrees to pay fees or assessments at the time and in the amounts specif ed as follows: ............ .$1_, 00.._....._._.._....._._..._..........._._ ............._......_....... .......__..__...__._........... - _.!. __ ...................... Owner q,j, A! APPLICATION FOR___MQ�_AMM__PERMIT TOthe ._....CI........_- .... COUNCIL . ...... ............ .. .................... ... _.. . .... ... .... ............ ............... . ................. of the...__..._ CITY HUTCHINSON ................. .............. ... . ... as county Of .. CITY......_.. .............. I .......... ....... . ..... of ......... ..................... MC ..... LEOP ................. .. ..... ......................... .. State of Mix.neeola: The undersigned oumm- whose address ie__ . ....... ... . ........... . . . ....... .... .. . .. ... 7ereby applies for a permit ------ ...... REMOVE SNOW WITH _REMOVE ....... ................. ...... . .... .. . ........ ......... ...... upon that certain tract of land described as follows: Lot... .................................. . . ...... ; Block..._._.._ .. . ...................... ..... ; plator a ddition.. ._ ......................_... o ............ ............ _. -.1 ......... . ...... ; address............ ........... . .............. .............. ___ ..... . ; wkiz7z is of the following size and area; width ................ .. .... ... ... ...... . ...... fed; length..- ............. . ......... --- feet; area ------- WITHIN THE CITY LIMITS ........... ...................................... ................. ........... ...... ...... .. ............. ....... .... .... . ..... . ..... ................ . .. ...... .......... and hereby agrees that, in case such permit is granted, that all work which shall be done and all materials which shall be used shall comply urith, the plans and specifications therefor herewith submitted I and with all the ordinances of said._..... CITY__ HUTCHINSON ..... ........... .............. . .............. ........... _........., ....................... . . ............ ........... applicable thereto. .applicant furiher agrees to Pay fees or amessmants at the time and in the amounts specified as follows: 0 RESOLUTION NO. 7558 9 RESOLUTION CANVASSING ELECTION RETURNS OF CITY GENERAL ELECTION HELD NOVEMBER 8, 1983 WHEREAS, the City Council has duly met as a canvassing board as required by the City Charter for the purpose of canvassing the election returns of the City General Election held November 8, 1983, wherein voting machines were used for the casting of votes in every voting precinct of the City, and WHEREAS, the City Council has duly inspected the Return Sheets of each pre- cinct using voting machines at said election, prepared and certified to by the election officers of the several precincts in which the election was held, there- fore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON THAT: 1. Said election returns be hereby canvassed, and the number of votes received by each candidate voted upon at such election, together with the number of absentee ballots and spoiled ballots, if any, is hereby determined to be as follows: GENERAL ELECTION Total Precincts Office Votes 1 2 3 4 5 Mavor - 2 Year Term James G. DeMeyer 1438 328 179 346 285 300 Robert H. Stearns 1599 284 333 453 273 256 N. Pendergast 1 Alderman - 4 Year Term (2) Theodore R. Beatty 1421 224 291 432 252 222 Charles 0. Brill 820 183 111 234 138 154 Pat Mikulecky 1615 373 225 393 313 311 Marlin Torgerson 1836 349 344 486 330 327 Norm Pendergast 1 0 n u RESOLUTION NO. 7558 PAGE 2 On the Question: Shall the City of Hutchinson issue its General Obligation Bonds in the aggregate principal amount of $750,000 for the purpose of providing money for the construction of an on -site addition to the Hutchinson Public Library, repairs and improvements to the existing library building, and the purchase of equipment? Total Precincts Votes 1 2 3 4 5 Yes 2371 474 418 627 416 436 No 542 116 83 139 95 109 On the Question: Shall the City of Hutchinson be authorized to issue special licenses permitting Sunday sale of intoxicating liquor pur- suant to Minnesota Statutes 340.14 Subd. 5? Total Precincts Votes 1 2 3 4 5 Yes 1028 193 195 281 187 172 No 1900 400 307 496 325 372 NO. PERSONS VOTING IN PERSON 2969 568 517 789 550 545 ABSENTEE BALLOTS 140 57 16 31 14 22 SPOILED BALLOTS 2 - - - 2 - TOTAL VOTERS 3107 625 533 820 562 567 i 0 RESOLUTION NO. 7558 PAGE 3 • 2. That the total good ballots cast at said election was 3. Upon the basis of such returns the following persons have been duly elected to the respective offices as hereinafter set forth: Mayor - 2 Year Term Robert H. Stearns Alderman - 4 Year Term Marlin Torgerson Pat Mikulecky 4. -That the Judges of said election were as follows: 1: Olga Kern, Chairperson 2. Verna Anderson 3. Julie Flaa 4. Mariam Miller 5. Eva Maas Precinct 112 1. Emma Lake, Chairperson 2. Margaret Sorenson 3. Delain Rolfe 4. Lillian Jorgenson 5. Sedona Miller Precinct 113 1. Doris Daggett, Chairperson 2. Pat Kuester 3. Darlene Knigge 4. Norma Totushek 5. Evelyn Van Hale 6. LaVerne Miller U Precinct #4 1. Jo Gilhousen, Chairperson 2. Norma Schepers 3. Mary Ann Price 4. Geraldine Johnson 5. Evelyn Odegaard Precinct #5 1. Mildred Nelson, Chairperson 2. Grace Kottke 3. Rose Kadlec 4. Rosetta Miller 5. Mary J. Brummond Registration 1. Fern Frank, Chairperson 2. Jean Noel • • RESOLUTION NO. 7558 PACE 4 5. That the attached is a true copy of the ballots used as absentee ballots in said election: OFFICIAL BALLOT CITY ELECTION CITY OF HUTCHINSON, MINNESOTA TUESDAY, NOVEMBER 8, 1983 7 A.M. TO 8 P.M. INSTRUCTIONS TO VOTERS: PLACE AN X IN THE SQUARE SELECTED. SHALL THE CITY OF HUTCHINSON ISSUE ITS GENERAL OBLIGATION BONDS IN THE AGGREGATE MNO PRI NCIPAL AMOUNT OF $750,000 FOR THE PURPOSE -OF PROVIDING MONEY FOR THE CONSTRUCTION OF AN- ON-SITE ADDITION TO THE HUTCHINSON PUBLIC LIBRARY, REPAIRS AND IMPROVE., MENTS -TO THE- EXISTING LIBRARY; BUILDING, AN1 THE PURCHASE OF EQUIPMENT,, SHALL THE CITY OF HUTCHINSON I BE- AUTHORIZED TO ISSUE YES SPECIAL LICENSES PERMITTING SUNDAY SALE OF INTOXICATING NO LIQUOR PURSUANT TO MINNESQTA STATUTES 340.14 SUBD. RESOLUTION NO. 7558 PAGE 5 0 • OttSCIAL NON- PARTISAN CITY ELECTION BALLOT CITY OF HUTCHINSON, MINNESOTA TUESDAY, NOV. 8, 1983 7 A.M. TO 8 P.M. INSTRUCTIONS TO VOTERS PUT AN (X) OPPOSITE THE NAME OF EACH CANDIDATE YOU WISH TO VOTE FOR, IN THE SQUARE INDICATED BY THE ARROW. FOR MAYOR -VOTE FOR ONE- 2 YEAR TERM FlROBERT H. STEARNS FlJAMES G. DEMEYER FOR ALDERMAN AT LARGE - i VOTE FOR TWO - 4 YEAR TERM. F] MARLIN TORGERSON THEODORE R. BEATTY. CHARLES 0, BRILL PAT MIKULECKY i n �J RESOLUTION NO. 7558 PAGE 6 0 Adopted by the City Council this 8th day of November, 1983. ATTEST: Gary D. Plotz City Clerk E0 James G. DeMeyer Mayor REGULAR COUNCIL MEETING November 8, 1983 WA'T'ER & SEWER FUND Diane Olsen mileage & meeting $ 12.50 Roberta Tabberson water billing meeting 14.84 Orvis Wahl weld shaft 35.00 All Occasion Floral plant- Mrs.Mix 13.00 Gridor Construction Co. construction costs 7787.35 Hutch Warehouse Grocery distilled water 17.64 Pumps & Supplies Inc. supplies 917.33 Van Bergen & Markson parts 128.17 Braun Eng. Testing water testing 788.95 Ag Systems Inc. parts & UPS chgs. 62.62 Coast to Coast supplies 64.91 Commissioner of Revenue Oct. sales tax 880.88 Electro Watchman quarterly alarm charges 198.00 Family Rexall Drug supplies 5.99 Farm & Home supplies 75.93 Feed Rite Controls chemicals 355.71 Floor Care Supply cleaning supplies & towels 509.97 Fitzloff Hardware supplies 34.93 G & K Services rental uniform 127.30 Ind. School Dist. 423 gasoline 520.79 Junker Sanitation Oct. refuse charges 18,642.00 Juul Contracting repair & disconnect water 475.00 LTP Enterprises repairs 161.00 Kenneth B. Merrill water billing meeting 10.71 McLeod Co. Sanitary Landfill Oct. dumping charge 11.50 Mn. Valley Testing testing 68.00 Plaza OK Hardware supplies 21.65 Quade Electric supplies 2.42 RCM prof. fees 6881.12 Rutz Plbg & Htg. parts 26.63 Simonson Lbr. supplies 9.57 Sorensen Farm Supply supplies 11.82 State Treasurer PERA 334.30 State Treasurer Soc. SEcurity 575.06 Water Products Co. meters 713.68 Hutchinson Utilities electricity 12,Q97.41 Hutchinson Telephone Co. phone service 226.67 $53,420.35 GENERAL FUND *John E. Jorgenson purchase of land $27,100.00 *Charles & Gail Roethemeier purchase of land 37,600.00 Central Auto Sales sandblast 65.00 Mn. Ice ARena Assn. registration fees 60.00 Lomita Midwest Tag Co. dog tags 47.33 Hali Brite INc. reburbish beacon 1,000.00 Forum Ins. Co. legal fees- Anderson Tree Serv. 1,016.17 Fenton Motors Inc. parts 434.30 Crane Mfg. door markers 26.98 City of Hutchinson bldg. permit 30.40 Citizens State Bank(Lano Equip) parts 125.00 Clerk of Court - Meeker Co. recording 2 notary com. 10.00 John Gregor expenses 9.91 Stan Koehler %safety glasses 69.50 Twin City Testing arena 1,947.85 0 2 Game Time Hansen, Thorp & Pellinen Clerk of Court, McLeod Co Mn. STate Armory Harland Emans A. B. Dick Products Atkinson Blacktop Am. Public Works Assn. Bjerke Oil Co. Bellkato Co. Big Bear Brandon Tire Brinkman STudio Carr Flowers Cash Drawer #4 Crow River Vet Clinic Coast to Coast Coca Cola Bottling Copy Equipment Inc. Culligan Crow River Press Dostal & Oleson Crow River Glass Co. Co. Recorder Family Rexall Drugg Farm & Home Farmers Elev. Assn. Floor Care Supply GTC auto parts Fitzloff Hardware Pamida Govt. Training Service Gravely G & K Services Fitzloff Hdware Hager Jewelry Home Bakery Henrys Candy Co. Hutch Drug Inc. Hutch Agency Inc. Hutch Leader Hutch Leader Hutch Telephone Hutch Utilities Hutch Wholesale Supply Hutch Fire ¢ Safety Orlin Henke Ind. School Dist. 423 Ind. SchoolDist. 423 Ink Spots Jahnke Red Owl Jerabek Machine Shop Juul Contracting James De Meyer Kohesk Logis MacQueen Equipment • equipment consultant fees recording notary com. rental custodian fee supplies street materials membership dues aviation gas supplies supplies repairs film & dev. plant- W.Froemming mis. supplies boarding animals supplies arena supplies supplies softener rental & salt letterhead & envelopes solvent supplies recording fees supplies supplies seed cleaning supplies supplies supplies supplies registr ation fees parts uniform rental arena supplies badge repair supplies arena supplies supplies & gloves state fee for notarial publication costs subscription phone service electricity & gas supplies inspections & hose intown mileage bonds bldg. supervisor & custodian gasoline supplies & printing supplies iron lower catch basin office expense for Nov. rec. supplies computer charges parts $ 864.02 745.00 5.00 280.00 210.00 410.20 854.96 91.00 11,560.00 106.86 13.73 45.00 49.10 15.00 48.20 151.50 137.76 200.50 264.68 31.30 334.05 61.50 26.06 21.50 89.66 638.24 390.00 685.70 1152.00 108.08 13.92 50.00 19.67 567.90 110.23 13.00 11.39 159.08 13.92 20.00 2298.52 29.00 2265.45 12,990.75 347.02 19.75 30.00 46.10 4343.60 413.50 118.74 1.68 105.00 300.00 39.63 2523.28 63.72 0 0 -3- Mankato Mobile Radio repairs 78.60 Marco Business Products repairs 185.51 Kenneth B. Merrill logis 27.60 Marilyn Swanson coffee for judges 4.49 McGarvey Coffee coffee filters 48.80 Natl Fire Prot. Assn. membership dues 62.50 Gary Plotz Nov. intown mileage 150.00 Pitney Bowes tape & ink roller 64.90 Plaza OK Hardware supplies 174.50 Plowman Inc. repairs 97.90 Road Machinery repairs 462.32 Rockite Silo Inc. supplies & shelters 630.52 Rutz Plbg. & Htg. repairs 49.90 State Theatre nov. rental 325.00 R. &R Specialties supplies 39.61 Schmeling Oil Co. fuel oil 1238.66 Simonson Lbr. supplies 24.19 Sorensen Farm Supply supplies 57.71 STate Treasurer PERA 3669.03 STate Treasurer Social Security 4688.04 James Schaefer z Nov. fees 846.37 Tri Co. Water Cond. salt & rental 31.00 Uniforms Unlimited supplies 64.80 United Bldg. Centers supplies 41.55 U of Mn. reg.istration fee 36.00 Ziegler Inc. parts 1791.49 Wigen Chev. Co. parts 26.55 W.D. Cooling Clinic raditor repair 64.40 AMI Roto Rooter opening line 32.00 Co. Treasurer dl fees 71.50 $ 131,133.13 BOND FUNDS Fed. Rev. Sharing Health Planning & Management Resources edlerly planning project $800.00 1981 Parking Rev. Bonds Hutch Leader publication costs $ 90.22 Hutch Utilities electricity - Plowman bldg. 34.74 124.96 FIRE HALL CONST. BONDS J.W. Hanson Construction Co 1983 BONDS Dorsey & Whitney Burschville Construction Buffalo Bituminous Juul Contracting parking lot legal fees construction costs construction costs construction costs 1947.69 78,648.75 6077.70 76,750.79 $ 163,424.93 MUNICIPAL LIQUOR STORE STate Treasurer State Treasurer Griggs Cooper & Co. Old Peoria Co. Twin City Wine Co. Ed Phillips & Sons PERA Soc. Sec. wine & liquor wine & liquor wine & liquor wine & liquor • $204.58 497.34 3086.71 4674.88 2425.36 4754.43 $ 15,643.30 12) 587 -5151 W CITY OF HUTCf:INSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 FOR YOUR INFORMATION DATE: November 2nd, 3983 TO: Mayor and City Council FOR YOUR INFORMATION FROM: Building Official RE: Property at 235 -5th Ave. S.W. Attached is a letter from Mr. Melvin Klockmann in regard to his property at 235 -Sth Avenue S.W. in answer to the Petition presented by neighbors.on September 14th, 1983. Homer Pittman Building Official i �� ,C UY �x ✓y� i vJ r%a ��t� Z�_cd /C (t�. r� e� ) 7,23 J �y A I � /� rI� I f/l� n / /��✓y_, / _T ` r �J � J/ /^/ %%(( jI � L X- � _ry f(_��3 0 dl,� ce jy league of minnesota cities -all October 26, 1983 FOR YOUR INFORMATION TO: Mayors, Managers, and Clerks FRO?t: Ann Higgins, Staff Associate Z�?t RE: Membership on 1984 LMC Conference Planning Committee The 1984 LMC Annual Conference will be held in Duluth, June 12 -15. The recent suc--ess of our conference programs has been, in large measure, a result of the cooperation and enthusiasm of city officials, both elected and appointed, who have served on the conference planning committee each year. This is your opportunity to consider serving on this important committee to design this year's program. Your participation is actively sought to provide co .mittee membership that will represent a cross section of Minnesota cities o and a balance of elected and appointed officials. Please circulate this memorandum to members of the city council, and staff and encourage interest in this undertaking. The first meeting of the committee is scheduled for Friday, November 18 12 Noon - 2:30 pm. Lunch will be provided. Committee members have a unique and invaluable opportunity to select speakers, conference :•:orVshop topics, issues, and area concentrations (tracks). The entire format and program for the 2; day conference is determined by the committee. Please contact me if you or any official from your city is interested in 1984 con -erence planning activities. A meeting announcement and agenda will be sent C- prior to the November 18 meeting. 4 I If you have had a chance to attend League conferences, you know how valuable and important these program offerings are for advancing the skills and understanding of city officials. Please let me hear from you! AH:1. I 33 urivers,uy svenue eas-, sz- oaui. mrnneso -a 551 0^1 C61 23 227 -5600 L E EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL FOR YOUR INFCR,!- IATION CITY OF HUTCHiNSON - N *11 E w DATE October 25, 1983 Marsha Bateman (aide) ADDRESS 989 Hayden Ave, Hutchinson $4 /hr September Davidson (aide) Rt 2, Box 119, Hutchinson $4/ r Stephen Olsen (concessions) $4 /hr Rt 4, Box 55B, Hutchinson JOB TIT LE2 Recreation Aides- Handicapped program; 1 Concessions Supervisor (Arena & Roberts Pk.) SUPERVISED BY Bruce Ericson - Barb Haugen- Mary Haugen EMPLOYMENT STATUS PAY RATE as above COMMENTS X NEW EMPLOYEE FULL TIME OTHER:_ X PART TIME OR SEASONAL THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL POLICY AND TO THE COUNCIL APPROVED SELECTION PROCESS. PERSONNEL COO`MINATOR CITY ADMINISYRATOR 1�3 JIM W. MILLER CONSTRUCTION, n INCORPORATED 3335 WEST ST. GERMAIN P.O. BOX 1228 1 ST. CLOUD, MINNESOTA 563D2 612 251 -4109 t. HOME 612 2515710 . i October 25, 1983 City Administrator Gary Plotz City of Hutchinson City Hall Hutchinson, MN 55350 Dear Mr. Plotz: MIKE EMBERTON DEVELOPMENT CONSULTANT JIM W. MILLER CONSTRUCTION, INCORPORATED 3335 WEST ST. GERMAIN P.O. BOX 1228 ST. CLOUD, MINNESOTA 56302 on O x� �N Let us introduce MILLER COMPANIES. We are All Services. FOR YOUR INFORMATION' Marketing and Financial Assistance Real Estate and Development Consultants Architects /Designers Construction - -Guaranteed Quality - -On Schedule Property Management We are currently assisting planners in other communities to maintain high quality development standards specializing in removing pressure from owners as they plan and build. We will be available to assist you or your staff in any way. All referrals will be handled in complete confidence. Please get in touch with us if we can be of any help. Our cards are enclosed. Cordially, MILLER COMPANIES, INCA Michael Emberton Development Consultant MWE1 /D Enclosures Harold A. Jesh Development Consultant A DMSION OF MILLER COMPANIES. INC. �� 12) 587 -5151 - - • - -- -- �ff✓TCH� Cl%Y OF HU% CH/Ells ®fV 2 37 WASHINGTON AVENUE WEST 7 HUTCHINSON, MINN. 55350 M E M 0 DATE: November 8th, 1983 T0: Mayor and City Council FROM: Director of Engineering RE: Court Document FOR YOUR INFORMATION Enclosed is McLeod County District Court Case No. 63, 'relative to North and South Park, which has been furnished me and I submit to you for your information. MVP /pv enclosure cc: Jim Schaefer, City Attorney � zp Marlow V. Priebe Director of Engineering 1 • i V t'i w L o- ", 6 L� /ccvf�- -Z� (T—d -rte /{ �.d i I i rI L -� 0 y- � vt �:✓` G� /` L�L.L �LLLL_ �� L� ll- CC. C�CLCC � L' Cl? C .i CGG�C L�� LCQL �LG,rL 2LL��liGeStL.: l d� 6— S J —z,�d ez-� c-'4.� z`ukc. zx� L C CJ zti� ✓' 7 �G �A Gir -Ct,,J Ci�L �GC 7L 4 O (J t . �jO} CC�� Lc cKLc —�w .., ,/ �• <. mac. Lia.JC �C�u� � �4 •�. —r�J L.�. /.0 �C�c'z'�' Lc�--c -�,�� i ` —7 n t r 0 . 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