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cp06-11-1984 cHUTCHINSON CITY CALENDAR WEEK OF June 10 -TO June 16 t 1984 0` WEDNESDAY -13- SUNDAY -10- THURSDAY -14- MONDAY TUESDAY _12- JUNE 12 -15 LEAGUE OF CITIES CONFERENCE IN DULUTH 7:30 P.M. - City Council Meet at City Hall FRIDAY -15- I. R SATURDAY -16- • • AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL MONDAY, JUNE 11, 1984 dl. Call to Order - 7:30 P.M. A. Invocation - Reverend Gary Brooks 0. Consideration of Minutes - Regular Meeting of May 22, 1984 Action - Motion to approve - Motion to approve as amended 4. Routine Items /(a) Reports of Officers, Boards and Commissions ,/1. Building Official's Report - May 1984 ;/2. Hospital Board Minutes dated April 17, 1984 and April 26, 1984 Action - Order by Mayor received for filing 5. Public Hearing - 8:00 P.M. V(a) Supplement to Assessment Roll No. 171 - Sidewalk In Sidewalk District Action - Motion to close hearing - Motion to reject - Motion to approve assessment roll - Motion to waive reading and adopt Resolution V(b) Assessment Roll No. 189 - Project No. 83 -09 Action - Motion to close hearing - Motion to reject - Motion to approve assessment roll - Motion to waive reading and adopt Resolution ✓(c) Assessment Roll No. 194 - Schmidtbauer's Property and Schmidtbauer's First and Second Addition Action - Motion to close hearing - Motion to reject - Motion to approve assessment roll - Motion to waive reading and adopt Resolution ,/(d) Assessment Roll No. 195 - Bethke's Rolling Greens First and Second Addition Action - Motion to close hearing - Motion to reject - Motion to approve assessment roll - Motion to waive reading and adopt Resolution A e) Assessment Roll No. 196 - Lewis Avenue Between Larson Street and School Road Action - Motion to close hearing - Motion to reject - Motion to approve assessment roll - Motion to waive reading and adopt Resolution COUNCIL AGENDA JUNE 11, 1984 6. Communications, Requests and Petitions V(a) Consideration of Request for Snyder Drug to Use Sidewalk for Commercial Garage Sale On June 20, 1984 Action - Motion to approve - Motion to reject f(b) Consideration of Communication Regarding Grove Street Improvements (Requested by Alderman Pat Mikulecky) Action - "c) Consideration of Request for Street Lights Hook -Up On School Road North Action - Motion to reject - Motion to approve and refer to Hutchinson Utilities 7. Resolutions and Ordinances ✓(a) Resolution No. 7762 - Resolution for Purchase Action - Motion to reject - Motion to waive reading and adopt ,/(b) Ordinance No. 8184 - An Ordinance Amending Section 800:40 of the 1974 Ordinance Code of the City of Hutchinson Entitled "Conditions of Licenses" Action - Motion to reject - Motion to waive first reading and set second reading for June 26, 1984 /(c) Ordinance No. 9/84 - An Ordinance Amending Section 806:35 of the 1974 V Ordinance Code of the City of Hutchinson Entitled "Conditions of License" Action - Motion to reject - Motion to waive first reading and set second reading for June 26, 1984 ✓(d) Ordinance No. 10/84 - An Ordinance Amending Section 710 of the 1974 Ordinance Code of the City of Hutchinson Entitled "Traffic, Local Regulations" Action - Motion to reject - Motion to waive first reading and set second reading for June 26, 1984 /(e) Ordinance No. 11/84 - An Ordinance Authorizing The Sale Of Municipally Owned Real Property Legally Described As Lot 7, Block 1, Waller's Sub- division (Southerly Parcel) Action - Motion to reject - Motion to waive first reading and set second reading for June 26, 1984 -2- COUNCIL AGENDA JUNE 11, 1984 ,/(f) Ordinance No. 12/84 - An Ordinance Authorizing The Sale Of Municipally Owned Real Property Legally Described As Lot 7, Block 1, Waller's Sub- division (Center Parcel) Action - Motion to reject - Motion to waive first reading and set second reading for June 26, 1984 /(g) Ordinance No. 13/84 - An Ordinance Authorizing The Sale Of Municipally Owned Real Property Legally Described As Lot 7, Block 1, Waller's Sub- division (Northerly Parcel) Action - Motion to reject - Motion to waive first reading and set second reading for June 26, 1984 ,/(h) Ordinance No. 14/84 - Ordinance Amending Section 710:10 of 1974 Ordinance Code of City of Hutchinson, Entitled "Stop Streets" By Adding Subdivision No. 18 Thereto Relative to "Traffic, Local Regulations" Action - Motion to reject - Motion to waive first reading and set second reading for June 26, 1984 ✓(i) Resolution No. 7761 - Resolution Authorizing Release of Securities to First Bank Minneapolis Action - Motion to reject - Motion to waive reading and adopt 8. Unfinished Business V(a) Discussion of Water Service for Sprinkler Systems Action - ✓(b) Review of Proposed Settlement Regarding Anderson -River Valley Tree Service vs. City of Hutchinson Litigation Action - Motion to reject Motion to approve settlement /(c) Consideration of Purchasing Sod for Masonic Temple Parking Lot Site Action - Motion to reject - Motion to approve V(d) Consideration of Enforcement of Off Street Parking Lot Time Limits Action - J(e) Consideration of Compensation for Joint Airport Zoning Board (Requested by Wayne Oliva) (DEFERRED MAY 8, 1984) Action - Motion to reject - Motion to approve -3- COUNCIL AGENDA JUNE 11, 1984 9. New Business ,/(a) Consideration of Hutchinson Wastewater Treatment Facilities, Step I Facilities Plan Action - Motion to reject - Motion to approve plan - Motion to waive reading and adopt Resolution f(b) Consideration of Commercial and Residential Refuse Rates for Junker Sanitation Action - Motion to reject - Motion to approve rate increases i/(c) Consideration of Appointing Officer In Charge At Hazardous Materials Incidents Action - Motion to reject - Motion to approve appointment of Fire Chief /d) Consideration of Request for MN /DOT to Study Improvements of T.H. 7 and 22 from Kouwe Street to West City Limits at Campbell Lake Action - Motion to reject — Motion to approve and waive reading and adopt Resolution No. 7760 L/(e) Consideration 'to Advertise for Bids On Heavy Duty Rescue Unit Action - Motion to reject - Motion to approve advertisement for bids (f) Consideration of Upgrade of Membership In LOGIS Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution No. 7759 (g) Consideration of August Referendum for Recreational Facility and Outdoor Swimming Pool Action - Motion to reject - Motion to approve referendum - Motion to waive reading and adopt Resolution v (h) Consideration of Option for Purchase of Boldt Property (Proposed Water Treatment Facility Site) Action - Motion to reject - Motion to approve option for purchase ,(i) Consideration of School Bus Parking At Elementary School Action - Motion to reject - Motion to approve -4- • n LJ COUNCIL AGENDA JUNE 11, 1984 ,,(j) Review of City Comprehensive Plan Action - 10. Miscellaneous (a) Communications from City Administrator 11. Claims, Appropriations and Contract Payments ,(a) Verified Claims E Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment 5615 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MAY 22, 1984 1. The meeting was called to order by Mayor Stearns at 7:30 P.M. The following were present: Alderman Mike Carls, Alderman John Mlinar, Alderman Marlin Tor - gerson, Alderman Pat Mikulecky and Mayor Robert H. Stearns. Also present: City Administrator Gary D. Plotz, Director of Engineering Marlow V. Priebe, and City Attorney James Schaefer. 2. INVOCATION In the absence of a pastor, there was a time of silent prayer. 3. MINUTES The minutes of the regular meeting of 'lay 8, 1984 were approved as amended. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. MONTHLY FINANCIAL STATEMENT - APRIL 1984 2. PLANNING COMMISSION MINUTES DATED APRIL 17, 1984 3. NURSING HOME BOARD MINUTES DATED MARCH 22, 1984 4. HOSPITAL BOARD MINUTES DATED MARCH 22, 1984 There being no discussion, the report and minutes were ordered by the Mayor to be received for filing. (b) RESOLUTION NO. 7750 - RESOLUTION FOR PURCHASE Following discussion, it was moved by Alderman Mlinar, seconded by Alder- man Carls, to waive reading and adopt Resolution No. 7750. Motion unani- mously carried. (c) RESOLUTION NO. 7751 - RESOLUTION AUTHORIZING RELEASE OF SECURITIES TO CITIZENS BANK & TRUST CO. OF HUTCHINSON, MINNESOTA After discussion, Alderman Carls moved to waive reading and adopt Resolu- tion No. 7751. Motion seconded by Alderman Torgerson and approved unani- mously. 5. BID OPENING - 8:00 P (a) LOT 7, WALLER ADDITION (SOUTHERLY PORTION OF LOT) ■ COUNCIL MINUTES MAY 22, 1984 Mayor Stearns called Council received the Waller Addition: Harvey Kemper 637 Bluff Street Mark Guggemos 626 Waller Drive the bid opening to order at 8:00 P.M., and the City following bids for the southerly portion of Lot 7, $3,605.00 $3,611.00 The motion was made by Alderman Torgerson to accept the high bid from Mark Guggemos in the amount of $3,611 and to instruct the City Attorney to draft the proper ordinance and proceed with the sale in the appropri- ate legal manner. Motion seconded by Alderman Mlinar and carried unani- mously. Mayor Stearns requested the City Attorney to also prepare ordinances for the sale of the northerly and center parcels of Lot 7, Waller Addition for consideration at the next City Council meeting. 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR POLICE CHIEF TO ATTEND L A.C.P. ANNUAL CONFERENCE OCTOBER 20 -25, 1984 Following discussion, Alderman Mlinar moved to approve the request. Motion seconded by Alderman Carls and carried, with Alderman Mikulecky voting nay. (b) CONSIDERATION OF REQUEST BY FINANCE DIRECTOR TO PURCHASE CALCULATOR It was moved by Alderman Mikulecky, seconded by Alderman Carls, to approve the purchase of a calculator. Motion unanimously approved. 7. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 7/84 - ORDINANCE AMENDING SECTION 710:10 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED "STOP STREETS" BY ADDING SUBDIVISION NO. 17 THERETO, RELATIVE TO "TRAFFIC, LOCAL REGULA- TIONS" After discussion, the motion was made by Alderman Carls to waive the second reading and adopt Ordinance No. 685. The motion was seconded by Alderman Torgerson and passed unanimously. (b) RESOLUTION NO. 7752 - RESOLUTION SETTING INTEREST RATE AND PAYMENT SCHEDULE FOR ASSESSMENT ROLLS NUMBERS 178, 179, 180, 181, 182, 183, 185, 186, 191, 192 AND 193 • -2- 0 0 0 COUNCIL MINUTES MAY 22, 1984 Following lengthy discussion, Alderman Torgerson moved to waive reading and adopt Resolution No. 7752. The motion was seconded by Alderman Carls. Mayor Stearns voted aye and Aldermen Carls, Mlinar, Torgerson and Miku- lecky voted nay. The motion failed. It was moved by Alderman Carls to defer a decision until the June 11, 1984 City Council meeting. Motion seconded by Alderman Mlinar and unanimously approved. 8. UNFINISHED BUSINES (a) CONSIDERATION OF ACTIVATING DEFERRED ASSESSMENTS ON LEWIS AVENUE BETWEEN LARSON STREET AND SCHOOL ROAD - ASSESSMENT ROLL NO. 196 (DEFERRED MAY 8, 1984) After discussion, the motion was made by Alderman Torgerson to order the preparation of assessment roll No. 196 and set the hearing for June 11, 1984 at 8:00 P.M., and further to waive readings and adopt Resolutions No. 7739 and No. 7744. Motion seconded by Alderman Mikulecky and passed unanimously. 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS No one was present to request an extension of the payment period. Upon motion by Alderman Carls, seconded by Alderman Torgerson, it was moved to authorize discontinuation of service on May 29, 1984 except where arrange- ments had been made. Motion approved unanimously. (b) CONSIDERATION OF DRAINAGE PROBLEM IN STONEY POINT ADDITION City Engineer Priebe reported on the drainage problem in the area between Boulder Street and Stoney Point Road. He stated the installation of a drain t ile would resolve the problem. Following discussion, Alderman Carls moved to hold a public hearing for drain installation on June 26, 1984 at 8:00 P.M. Alderman Mlinar seconded the motion, and it unanimously carried. (c) REVIEW OF SIDEWALK DISTRICT AND CITY PARKING LOTS City Engineer Priebe reviewed the sidewalk district and City parking lots with the City Council. (d) CONSIDERATION OF KIOSK SIGN BOARD AT FIREMAN'S PARK Ms. Clarice Coston, Executive Vice President of the Chamber of Commerce, -3- COUNCIL MINUTES MAY 22, 1984 requested the City Council to authorize funds for construction of a free- standing, lighted sign board to be located in Fireman's Park. It would contain information for the area and local community of interest to trav- elers. The approximate cost of the sign would be $500, with the City park and recreation staff providing the labor. City Engineer Priebe pointed out that an application would have to be sub- mitted to the State Highway Department. It was moved by Alderman Mlinar, seconded by Alderman Mikulecky, to ap- prove one sign for $500. Motion carried unanimously. (e) CONSIDERATION OF RETAIL "ON SALE" NON- INTOXICATING MALT LIQUOR LICENSE: 1. HUTCHINSON JAYCEES FOR JUNE 2 -3, 1984 2. STREET RODS UNLIMITED FOR MAY 28, 1984 The motion was made by Alderman Carls to approve and issue the malt liquor licenses. Motion seconded by Alderman Mlinar and unanimously passed. '(f) CONSIDERATION OF PRELIMINARY AND FINAL PLAT SUBMITTED BY MILLER PROPERTIES WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, Alderman Torgerson moved to approve the preliminary and final plat for Miller Townhouse Third Addition and to waive reading and adopt Resolution No. 7753. Alderman Carls seconded the motion, and it unanimously carried. (g) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY HENRY AND ROSALIND EWALD WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION, WITH CONTINGENCIES It was reported that Henry and Rosalind Ewald requested a conditional use permit to allow the operation of a boarding and lodging home for the eld- erly to be located at 225 Shady Ridge Road. The Planning Commission recom- mended approval with the contingencies that the State License be submitted to the City, approval by the Fire Marshal, and the City parking require- ments be met. Following discussion, it was moved by Alderman Mikulecky, seconded by Alderman Mlinar, to approve the conditional use permit with the contingen- cies and to waive reading and adopt Resolution No. 7754. Motion unanimously approved. (h) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY DARWIN MAUS WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION -4- • • 0 0 COUNCIL MINUTES MAY 22, 1984 Mr. Darwin Maus requested a variance for a sideyard setback and rearyard setback to allow construction of a garage to replace an existing garage. After discussion, Alderman Torgerson moved to approve the variance and to waive reading and adopt Resolution No. 7755. The motion was seconded by Alderman Mikulecky and carried unanimously. (i) CONSIDERATION OF ANNEXATION PETITION SUBMITTED BY PAUL AND LAURA CLOUSE WITH FAVORABLE RECOPLfENDATION OF PLANNING COMMISSION City Attorney Schaefer explained that since the Orderly Annexation Agree- ment had expired, the City would use an ordinance procedure to annex prop- erty into the City. A notice of intent would be sent to the Township Board, County Board, and State Municipal Board. There would then be a 90 day time limitation to file objection to the annexation prior to adoption of the or- dinance. The motion was made by Alderman Torgerson to approve the request for annex- ation by Paul and Laura Clouse and to waive reading and adopt Resolution No. 7756. Alderman Mlinar seconded the motion, and it unanimously passed. (j) CONSIDERATION OF PETITION FOR ANNEXATIONS AS SUBMITTED BY CITY STAFF WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION City Engineer Priebe reviewed the four areas recommended for annexation. It was moved by Alderman Carls, seconded by Alderman Mlinar, to approve and to waive reading and adopt Resolution No. 7757 and to follow the proper procedures to annex properties. Motion unanimously approved. (k) CONSIDERATION OF HUTCHINSON UTILITIES USING 5' X 18' SECTION OF CITY PARKING LOT The Hutchinson Utilities Commission requested authorization to put pad - mounted equipment in a 5' X 18' section of the northeast corner of the Wigen parking lot. Following discussion, Alderman Carls moved to approve the request. The motion was seconded by Alderman Mlinar and carried unanimously. (1) CONSIDERATION OF PERSONNEL ITEMS 1. BANK DIRECT DEPOSIT SERVICE TO EMPLOYEES Two local banks have offered direct deposit of paychecks with a reduced bank service charge for participating employees. -5- COUNCIL MINUTES MAY 22, 1984 After discussion, it was moved by Alderman Carls to approve the bank direct deposit service. Motion seconded by Alderman Mlinar and unani- mously approved. 2. THEATER TICKETS AT DISCOUNT The State Theater has offered to sell blocks of 100 tickets to the City for resale to employees at a discount price of $2.25 each. Following discussion, Alderman Torgerson moved to approve a trial run of 100 tickets. Motion seconded by Alderman Carls and carried, with Alder- man Mikulecky voting nay. 3. JEFFERSON BUS TICKETS AT DISCOUNT The Jefferson Bus Line would offer the sale of tickets for any of its tours or scheduled service to City employees at a 10 percent discount. After discussion, the motion was made by Alderman Mikulecky to reject the Jefferson Bus ticket discount. Motion seconded by Alderman Mlinar and unanimously passed. (m) CONSIDERATION OF RISK MANAGEMENT CONSULTANT SERVICES City Administrator Plotz reported two proposals were received for consul- tant services. It was the recommendation of the City entities to award the contract to Dwight Tange since he had worked for the City this past year and was familiar with the insurance policies. Alderman Mlinar moved to approve the D. A. Tange Company for insurance consulting services for a one year period. Motion seconded by Alderman Carls and unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz reported the Board of Review would be held June 4, 1984 at 10:00 A.M. It would require a Council quorum to open the meeting. Since the County Commissioners could not meet on the suggested date, they were recommending June 4 at 7:00 P.M. for a joint meeting with the Council. Mr. Plotz mentioned that a scale model of the proposed recreational fa- cility and swimming pool would cost approximately $400 -450. It could be put on public display to create interest in the project. He also inquired about preparing the question for the referendum to be voted on in August. -6- • 0 COUNCIL MINUTES MAY 22, 1984 Following discussion, Alderman Torgerson moved to approve up to $450 for the cost of a model of the proposed recreational facility /swimming pool. Motion seconded by Alderman Mlinar and carried unanimously. It was reported the Chamber of Commerce would like to start the annual Farmers' Market on June 16, 1984. Alderman Carls moved to approve the date. Motion seconded by Alderman Torgerson and passed unanimously. The Hutchinson School District has recommended that McBroom Construction be authorized to repair the high school tennis courts for $3,875, with the cost to be shared 50/5Q between the City and School District. The work would begin immediately, with completion by June 11, 1984. Alderman Mlinar made the motion to approve the expenditure from the con - tingency fund for one -half the amount for repair of the tennis courts. Alderman Torgerson seconded the motion, and it carried unanimously. Mr. Plotz made reference to a recent newspaper article regarding plans for a wastewater treatment system in Owatonna. They are considering an alternative pelletized system which would be less expensive than the tra- ditional biological treatment plant. Following discussion of the new system, it was the consensus of the Council to investigate it further. City Administrator Plotz commented that a date should be selected for a Board of Review with Junker Sanitation. It was decided by the Council members to hold the meeting on June 5, 1984 at 7:00 P.M. in City Hall, with a notice to be published in the newspaper. It was reported that representatives from Moody's, a bond rating firm in New York, would be in Hutchinson on May 30. They would arrive in time for a short tour of the City prior to a luncheon with the Council members and staff. (b) COMMUNICATION FROM ALDERMAN MIKE CARLS Alderman Carls inquired about the off street parking ordinances. Mr. Plotz stated this item would be on the next Council agenda. (c) COMMUNICATION FROM ALDERMAN PAT MIKULECKY Alderman Mikulecky asked the City Attorney about the status of the off street parking assessment appeals. He was told by Attorney Schaefer that the issue had been resolved and settled, but the assessments have not been paid. (d) COMMUNICATION FROM CITY ENGINEER -7- COUNCIL MINUTES MAY 22, 1984 City Engineer Priebe commented that the City Comprehensive Plan was re- viewed at the last Planning Commission meeting. He will review it with the Council at the June 11 meeting. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS Alderman Mlinar made the motion to approve the claims and authorize pay- ment from the appropriate funds. Motion seconded by Alderman Torgerson and approved unanimously. 12. ADJOURNMENT There being no further business, the meeting adjourned at 10:10 P.M. • 0 rXL ^_5459 O. M .6.Nc.C:;- rk,9<: AG; 'c:aIEx[ires -e)9? rcr..• C -404 '� Period in v.hlch 'r- " 1 permits issued f_kY 19E4 - - - -1W -- PLEASE MAIL ON OR BEFORE THE 4TH DAY OF THE MONTH U.S. c_"' "" ENT cr 'V- "`` REPORT OF BUILDING OR ZONING PERMITS ISSUED AND LOCAL PUBLIC CONSTRUCTION C•1G35G0 41 9 9999 065 8 Z1 CENSUS USE ONLY 2E O 2730 6G5Ef, FITTSA% 3LDG OFF CITY HALL 37 V:ASHIKGTCK AVE :EST I __ Hcs a ;e_ rcrhic cover ge of tills pe mit hUTCHIh SVN AN 55'_ 50 sy Ste, c!l_nyed durinc'his reriod? No Yes — Explain ir, ff no permits were issued during this i °- - �- "•`-" -• "` Plecse read t''einstructiors before 6ureou of the Census i period, a-.fer (X) in hox and return fa MAIL THIS 1201 East Tenth Street ComD_ting form. For /u .er help, COPY TO iefferaonnlle, Ind, 47132 call collect (301) 763-7244. rr Section I - hEh' RESIDENTIAL HOUSE- PRIVATELY Ot hED PUBLICLY OWNED Item Nc. Number Valuation of Number ValUalion of construction KEEPING BUILDINGS AND uilafngs Hous mg units Buildir. s g Housing uppi((s MOBILE HOMES construction (Omir cents) !Omit cents) (a) (b) Icl (d) (t) Ifl (g) One - family houses, detached 1011 3 3 203,465 One- family houses attached, each unit separated from adjoining unit(s) by a wall ihat extends from ground to roof 102 I Two - family buildings 1031 Three- and four - family buildings 104 Five -or -more family buildings 105 1 1 TOTAL (Sum of 107 -105) 109 3 I 3 I 203,46S Mobile hcr.,�s S «cfion II - NEW R ESIDENTIAL NON- HOUSEKEEPING BUILDINGS 112 Item No. 4 4 F ?IVATE�Y Number orl EO Valuation of construction (Omh cents) PUBLICLY Number buildings Rooms OahED Valuation of construction (omit cenfs) Buildings g Rooms (a) (b) (c) (d) le) (!) (Q)._____ Hotels, motels, and tourist cabins I intended for transient accommodations 213 -- Other nonhousekeeping shelter 214 `Section III - NEW NONRESIDENTIAL PRIVATELY OWNED PUBLICLY OWNED _ Number Valuation of Number Valuarion of BUILDINGS Item 9ui10 ings housing units Buildings Housing units No. construction (Omit cents) construction f0mir cents) (a) (b) (o) (d) (e) (0 Amusement and recreational buildin s 318 - - - - - -- Churches and other reli ious buildin s 319 - " -- Industrial buildings 320 -- - - -- Parkin arz es (open to general public) 321 — - - -- Service stations and repair 3ra es 3221 -- Hosoitals and other institutional buildin s 323 1 1 - - -- Office, bank, and professional buildin s 324 1 1 1 - Public works and utilities buildings 325 Schools and other educaticnal buildin s 1326 1 I I Stores and other mercantile buildin s X327 1 ( 4 Other nonresidential buildings 1328 1 1 1 Soo _ 1 - Structures ether than buildm�ngs J3729 1 ��- Section IV - ADDITIONS AND ALTERATIONS no Z Anincrease in the number of housing _�_ " units (in the housing units column, oenter only the number of additional a units) 433 m No change in the number of housing units 434 40 80 951 A N — C �.° A decrease in the number of housing 'a units (in the housing units column, .°: enter only the number of decreased cc n units) 435 Residential garages and carports (attached and detached) 436 1 3 519 I All other buildings and structures - 437 10 89,860 1 4,600 S DIF PLEASE CONTINUE N REVERSE Section V CONVERSIONS I!em No. FrIVATELY K camber -- Housing OWNED Valuation of co struction PUBLICLY Nu .oer -- - -- I Housing GWncD Valuation of co-st,, tion u l 'gs unts (Cma cents) Build rs units fcm;l „en7s� (a) (b) Ic) (d) (e) I (f) (g) and nonhousekeeping ( 1 L"orrresidential b_uildings to housekeeping buildings 540 Housekeeping buildings to nonresidential 1 aad nonhousekeeping buildings 1541F I I - :_.,..........s�..�_.,... ...a.,. „_. VI - DEMOLITIONS AND - RAZING OF BUILDINGS T645ection Or.c- famiiy buildings attached and detached I 1Tv+o- family buildings 646 -- Three- and four - family buildings (6471 T --------------- 1 -- + 1 Five -or -more family buildings 1648 1 1 1 I All otner buildings and structures 649 1. - �xA ? Section VII - ADDITIONAL INFORMATION FOUR INDIVIDUAL PERMITS OF $500,000 OR MORE Please provide in the space below, additional information for each individual permit valued at 5500,000 or more entered in sections I through V. from Name and address oT Ownership Valuation of Number of Number Sec. Description oe:ner or builder Nark (X) one construction (0m, "7 cents) housing units of buildings I V (a) (b) (c) (d) (e) (T) (g) Kind of building ❑ Private Site address �_ Public $ Kind of building - _______________________ Private Site address ________________________ ❑Public Kind of building ❑Private Site address D Public Kind of building ❑ Private Site address - _______________________ ❑Public Kind of building Pr i vate __________________ Site address (] Public Kind of building Private Site address _ _ _ _. _ _ _ _ _ ❑ Public Kind of building _ ___________ ____ JPrivate ____________ Site address _______________________ JPublic Kind of building ___ jJ Private Site aGOress ❑Public Kind of building _______________________ Ej Private I ___________ __ _______ Srte address t _______________________Public Comments Name of person to contact regarding this report Telephone Homer Pittman Area code. Number Extension Title Building Official 612 587 -5151 210 r -_. HUTCHINSON COM+IUNITY HOSPITAL Regular Board of Directors Meeting - April 17, 1984 Small Conference Room - 5:15 PM Present: Rolly Balke, President; Joan Ewald, Vice President; Norah Mullan, Secretary; Mike Carls, Trustee; Rev. Thor Skeie, Trustee; Dave Doelger, Trustee; Dr. William O'Brien, Chief of Viedical Staff Absent: None Others Present: Philip G. Graves, Administrator; Willard H. Rosenow, Assistant Administrator; Jane Lien, Director of Nursing Services; Laurie Hulkonen, Recording Secretary "Cardiac Risk Factors ", a film dealing with ways to reduce risk of heart attack, was viewed by the board prior to the meeting. The film emphasized how changes in diet, exercise, stress and quitting smoking can affect the heart. The meeting was called to order by Vice Presidetn Ewald at 5:50 PM. Minutes of Past Meetings. The minutes of the March 22, 1984, regular meeting of the board of directors were presented. Carls asked that the figures relating to the "$100,000 salary" be noted as an example in the minutes. Also, the motion to hire the recruiting firm should be amended to read "with the hospital paying 50% of the recruitment expenses and salary guarantee not covered by generated revenue." Following discussion: Motion was made by Carls, seconded by Mullan, to accept the minutes of the March 22, 1984, regular meeting of the board of directors as amended. All were in favor. Motion carried. Medical Staff Meeting Minutes. Dr. O'Brien presented the medical staff meeting minutes for review. Question was asked regarding the incomplete records note in the Utilization Review Committee meeting minutes. O'Brien noted the continued difficulty to update records but stated that the ratio of incomplete records was less than before. Balke arrived at the meeting. Old Business A. West Central Community Services Center Contract. The board reviewed the letter received from Dr. Mehmel of West Central recapping the ad hoc committee meeting to discuss the affiliation between the hospital and West Central. Mehmel suggested in the letter that the hospital board, McLeod County board, and West Central meet to discuss mental health services available in the county. The letter was received and filed as information. Following discussion: Motion was made by Mullan, seconded by Ewald, to direct the hospital administrator to compose a letter to West Central Community Services Center stating that the board remains neutral in this matter. All were in favor, with Carls and Skeie abstaining. Motion carried. B. Virgil __Goebel P,eplacement. The board reviewed the list of candidates, generated at the last meeting, to replace Virgil Goebel on the board., Graves recapped the history of the Chief of Medical Staff's original vote on the board,the subsequent removal of voting privileges when the Medical Office Building was under construction (tenancy perceived as a conflict of interest), and adding an 8th rie.ber of the board at that time. Discussion took place regarding restoring the vote to the Chief of Staff and, consequently, increasing cooperation between the n,edical staff and the hospital. Following discussion: Motion was made by Carls, seconded by Skeie, to give voting privileges to the Chief of Medical Staff. All were in favor. Motion carried. Discussion then took place regarding changing the city ordinance to increase the size of the board to allow a better mix of community representatives on the board. Graves suggested creation of a subcommittee task force to study the feasibility of adding an eighth voting member to the board. Following discussion: Motion was made by Skeie, seconded by Carls, to create a subcommittee of three to study the process by which selection of board members is made and to study the size and cornposition of the board as well as make a recommendation as to what the most advantageous size of the board would be, and report back to the board as a whole. All were in favor. Motion carried. Volunteers for the task force were Dr. William O'Brien, Rev. Thor Skeie, and Joan Ewald. Also discussed was the appreciation dinner for Virgil Goebel. Following discussion: Motion was made by Skeie, seconded by Ewald, to honor Goebel and recognize the years of service as president and trustee of the hospital governing board at a dinner meeting on May 9, 1984. All were in favor. Motion carried. New Business A. Air Conditioning Systems Addition. Graves presented the architect's letter and recommendation to reject the price quotations on installation of the donated chiller equipment and not pursue the project, as is, any further. The architect mentioned the possibility of an "energy savings grant" to help finance the purchase of a smaller unit which would be more energy efficient and better suited to the hospital's needs. Carls asked if these types of grants were available to any municipal health care facility. Graves indicated that he believed they were. Carls then asked if the equipment donated by 3M might be studied for use at Burns Manor, which is in great need of air conditioning. The board agreed that this would be an appropriate use of the donated equipment. Following discussion: Motion was made by Mullan, seconded by Doelger, to reject the price quotations for installation of the chiller equipment and to offer Burns Manor the chiller equipment if suitable for their air conditioning needs, while retaining scrap revenues if the equipmen is rejected by Burns Manor. A 1 were in favor. Motion carr�. 9 0 B. Cosmos /Dassel Satellite Offices. Graves discussed the proposed joint venture with the Hutchinson Medical Center to open satellite offices•in Cosmos and Cassel. Following discussion: Motion was made by Skeie, seconded by Ewald, to receive this item as information only at this time. All were in favor. Motion carried. C. Ultrasound Purchase. Graves asked that this item be deferred until the May meeting when he has had a chance to consider recent recommendations made by our radiologist after attending ultrasound training. D. Chamber Membership. Graves presented a request for institutional membership in the Hutchinson Area Chamber of Commerce. The board discussed the advantages of such a membership and cited the cooperative efforts in wellness between the hospital and the Chamber as proof that such a membership could be beneficial to the community. Following discussion: Motion was made by Carls, seconded by Doelger, to join the Hutchinson Area Chamber of Commerce and pay membership fee of $198.00 for an institutional membership. All were in favor. Motion carried. E. Institutional Objective First Quarter Status Report. Graves presented the first quarter status report on the 1984 institutional objectives. Reports on patient services, medical staff, financial, physical plant, marketing, managementJorganization, sharing relationships, and relationships with external agencies /organizations were discussed. Followin discussion of the relationships with external agencies, the board suggested meeting on a semi - annual basis with the governing board of Burns Manor Nursing Home and the Elderly Services Task Force to keep communication open between the three groups. Following further discussion: Motion was made by Carls, seconded by Ewald, to ask Graves to arrange the next meeting date of the Burns Manor Nursing Home Board of Directors, the Elderly Services Task Force, and the Hutchinson Community Hospital board of Directors. All were in favor. Motion carried. Following further discussion: Motion was made by Ewald, seconded by Doelger, to receive the first quarter status report of the 1984 institutional objectives as information. All were in favor. Motion carried. Statistical Report. The statistical report was presented. Graves reported 50% occupancy in the hospital during March. Census days were not down from budget, but length of stay dropped considerably (services are being provided in a shorter period of time). Accounts Payable. The accounts payable listing was presented. Following discussion: Motion was made by Ewald, seconded by Doelger, to approve for payment the attached listing of accounts payable and cash disbursements in the amount of $405,730.19. All were in favor. Motion carried. 1 Financial Statements. The financial statements were presented. The hospital had $79,173 revenue over expense for March, and a $25,590 loss in the Mental Health Unit for the month. Departmental_ Reports A. Director of Mental Health _Unit. The report was presented. No unusual comnt mes were made. B. Director of Nursing Services. The report was presented. No unusual comments were made. C. Education Coordinator. The report was presented. No unusual comments were D. Dietitian. The report was presented. No unusual comments were made. Other A. Staff Applications. Graves presented recommendations from the Medical Staff Executive Committee to grant staff privileges to two radiologists applying for the consulting staff. Following discussion: Motion was made by Mullan, seconded by Skeie, to grant consulting staff privileges to Drs. John Bjorgen and Charles B. Lundquist. All were in favor. Motion carried. B. Orthopedic Surgeon. The board further discussed the recruiting firm contract for an orthopedic surgeon. Following discussion: Motion was made by Doelger, seconded by Carls, to commission Graves to negotiate a satisfactory fee arrangement with a recruiting firm in conjunction with the Hutchinson Medical Center and report back to the board with financial data at the next meeting. All were in favor. Motion carried. C. Trustee Conference. The board discussed on May 15, 1984, in Minneapolis. Carls, in the conference. Registration will be Due to interest in the conference, which night of the hospital board, the board m to May 17, 1984, at 5:15 PM in the Small Respectfully submitted, Laurie Hulkonen Recording Secretary LH the trustee conference offered Ewald, and Skeie expressed interest sent in as soon as possible. takes place on the regular meeting ?eting Will be moved instead Conference Room. Norah Mullan Secretary • • HUTCHINSON COI- TIUNITY HOSPITAL Special Board of Directors Meeting - April 26, 1984 Small Conference Room - 6:45 AM E Present: Rolly Balke, President; Joan Ewald, Vice President; Norah Mullan, Secretary; Rev. Thor Skeie, Trustee; Dave Doelger, Trustee; Mike Carls, Trustee; Dr. William O'Brien, Chief of Staff Absent: None Others Present: Philip G. Graves, Administrator; Willard H. Rosenow, Assistant Administrator; Laurie Hulkonen, Recording Secretary The meeting was called to order at 6:45 AM by President Balke. Proposal for Cosmos Satellite Office. Graves presented a proposal written by the administrator of the Hutchinson Medical Center detailing a proposed joint venture between the Medical Center and Hutchinson Community Hospital. Graves stated the hospital's need to protect the area the hospital draws its patients from. Joining with the Medical Center in opening the proposed satellite office in Cosmos will protect and ossibly increase the patient base and, therefore, may bring more business to the hospital itself. Terms of the proposal were discussed. Graves noted that the owner of the building designated to: house _the office will remodel to the Medical Center's needs, and the hospital will not have to do the work as outlined in the proposal. The proposal called for the hospital to underwrite 100% of the deficit for the first five years of operation, but board concensus was to share the risk (75% hospital, 25% medical center) so that the public would not bear the total loss (if any). The board also wanted to review the partnership on an annual basis during those five years. Following discussion: Motion was made by Skeie, seconded by Carls, to go on record supporting establishment of a satellite office of the Hutchinson Medical Center in Cosmos. The hosp.ital board promises to underwrite any losses of the operation up to 75 %, and will review this arrangement annually. All were in favor. Motion carried. Durham Medical Search Contract. The board reviewed terms of the contract proposed by the Htuchinson Medical Center to engage Durham Medical Search to locate an orthopedic surgeon who will practice in Hutchinson. Following discussion: Motion was made by Mullan, seconded by Ewald, to enter into partnership with the Hutchinson Medical Center in accepting Durham Medical Search to recruit an orthopedic surgeon for Hutchinson. All were in favor. Motion carried. Following further discussion: Motion was made by Carls, seconded by Skeie, to rescind any previous action to hire Jackson & Coker, the recruitment firm previously considered to recruit the orthopedic surgeon. All were in favor. Motion carried. Following more discussion: Motion was made by Skeie, seconded by Mullan, to amend the minutes of the April 17, 1984, meeting of the governing board to reflect that we do take the 500% risk involved as per attached agreement in recruiting an orthopedic surgeon. All were in favor. Motion carried. Adjournment. Motion was made by Skeie to adjourn the meeting. The meeting was adjourned at 7:50 AM. Respectfully submitted, Laurie Hulkonen Recording Secretary LH Norah Mullan Secretary HU'ICHINSON CUTMUNITY HOSPITAL BUD(',EP M- JPARISONS - NATURAL CATEx,ORIES For Four Months Ended April 30, 1984 CURRF14T PERIOD YF Z�R-TC�-DATE PATIENT REVENUE ACTUAL BUDGET VARIAIJ--E Daily Hospital Service $150,790 $218,282 $(67,492) Medical Nursing Units 34,125 42,158 (8,033) A',ental Health Unit 232,821 253,938 (21,117) Ancillary $638,499 $857,789 $(219,290) 140,036 175,123 (35,087) 987,184 959,520 27,664 $417,736 $514,378 $(96,642) Gross Patient Revenue $1,765,719 $1,992,432 $(226,713) 31,056 49,940 18,884 Less: Discounts & Allowances 133,452 181,101 47,643 9,344 $386,680 $464,438 $(77,758) Net Patient Revenue $1,632,267 $1,811,331 $(179,064) 7,215 7,074 141 Other Operating Revenue 33,499 28,296 5,203 $393 895$471,512 $(77,617) Total Operating Revenue $209,865 $244,398 $(34,533) 39,687 46,948 (7,261) ,035 17,955 (2,920) „ 123 9,196 (4,073) 9,344 9,117 227 30,344 45,266 (14,922) 12,173 18,769 (6,596) 4,675 7,960 (3,285) 2,200 1,855 345 2,552 2,618 (66) 1,900 1,858 42 17,307 17,402 (95) 8,539 9,804 (1,265) OPERATING EXTENSFS Salaries E!nployee Benefits Medical & Other Fees Raw Food Drugs Medical & Other Supplies Utilities Building & Fquipiamt Repairs Rental Dense Insurance Interest Depreciation Other Expenses $1,665 766 $1,839,627 $ 1$61) $887,961 167,718 60,290 28,681 43,886 149,799 63,288 18,731 9,809 6,361 7,978 69,228 30,318 $975,342 185,231 63,974 36,865 47,782 152,873 75,084 31,653 8,456 10,477 7,603 68,984 39,111 $(87,381) (17,513) (3,684) (8,184) (3,896) (3,074) (11,796) (12,922) 1,35= (4,11E! 375 244 (8,793) $3582744 $433,146 $(74,402) gbtal Operating Expense $1 544 Od8 $1,703,435 $(159,387) 35,151 38,366 ( 3,215) Operating Inca 121,718 136,192 (14,47 Add (Deduct) Non -0perating Revenue (Expense) (21,183) (21,183) __- Price -Level Depreciation (84,732) (84,732) - -- And Working Capital $13,968 $17,183 $(3,215) Excess Revenues over Expenses 36,986 $51,460 $(14,47= 5- HUiCHINSON CCMCNITY HOSPITAL IAST YFAR CO'.f ARISCIQS - NATURAL CATaORIES For Four Months Ended April 30, 1984 CURRt'NT PERIOD 1983 1984 VARIANCE PATIENT REVENUE Daily Hospital Services $204,730 $150,790 ($53,940) Medical Nursing Units 40,330 34,125 (6,205) Mental Health Unit 243,667 232,821 (10,846) Ancillary Service $488,727 $417,736 ($70,991) 44,363 31,056 ($13,307) 444,364 $386,680 ($57,684) Gross Patient Revenue Less: Discounts & Allowances Net Patient Revenue 9,240 _ 7,215 (2,025) Other Operating Revenue 453,604 $393 895 59,709) '23,081 42,404 ,065 .,557 9,105 42,390 16,616 4,493 1,797 2,264 2,209 15,833 7,388 $209,865 39,687 15,035 5,123 9,344 30,344 12,173 4,675 2,200 2,552 1,900 17,307 8.539 ($13,216) (2,717) (1,030) (2,434) 239 (12,046) (4,443) 182 403 288 (309) 1,474 1,151 391,202 $358,744 ($32,458) 62,402 35,151 (27,251) (20,018) (21,183) 1,165 $42,384 13,98 28,416 Total Operating Revenue OPERATING EXPENSES Salaries Employee Benefits Medical & other Fees Raw Food Drugs Medical & Other Supplies Utilities Building & FgaipTent Repairs Rental Expense Insurance Interest Depreciation Other Expense,; Total Operating Expense Operating Income Add (Deduct) Non - Operating Revenue (EJ-p se) Price -Level Depreciation And Working Capital Excess Revenues over Expenses 1 -TO -DATE 1983 1984 VARIAIJ^E $801,256 5638,499 ($162,757) 167,488 140,036 (27,452) 898,779 987,184 88,405 $1,867,523$1,765,719 ($101,804) 147,517 133,452_ 64,065) $1,720,006$1,632,267 ($87,739) 33,234 33,499 265 $1,753,240$1,665,766 ($87,474) $884,688 $887,961 $ 3,273 167,254 167,718 464 61,226 60,290 (936) 33,971 28,681 (5,290) 38,305 43,886 5,581 146,276 149,799 3,523 68,642 63,288 (5,354) 17,518 18,731 1,213 6,831 9,809 2,978 9,055 6,361 (2,694) 9,174 7,978 (1,196) 63,332 69,228 5,896 21,311 30,318 9,007 $1,527,583$1,544,048 $16,465 225,657 121,718 (103,939) (80,072) (84,732 ) 4,660 $145,585 $36,986($108,599) • ri PUBLISHED IN THE HUTCHINSDN LEADER, HUTCHINSON, MINNESOTA, ON THURSDAY, MAY 17TH, 1984. • i NOTICE OF HEARING ON PROPOSED ASSESSMENT PUBLICATION NO. 3242 SUPPLEMENT TO ASSESSMENT ROLL NO. 171 Hutchinson, Minnesota May 9th, 1984 TO WHOM IT MAY CONCERN: Notice is hereby given that the Council will meet at 8:00 P.M. on the 11th day of June, 1984, in the Council Chambers at City_ Hall at Hutchinson, fo Minnesota, to pass upon the proposed assessment r the improvement of Jefferson Street from Washington Ave. to Third Ave. S.E.; Washington Ave. S.E., First Ave. S.E., Second Ave. S.E. and Third Ave. S.E. from Hassan St. to Adams St. and Adams St. from Washington Ave. S.E. to Fair Ave. by the construction of Sidewalk and Appurtenances. The proposed assessment against benefited property is on file for public inspection at my office. Written or oral objections will be considered at the meeting, but the Council may consider any objection to the amount of the proposed individual assessment at an adjourned meeting upon further notice to the affected property owners as it deems advisable. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or Clerk; however, no appeal may be taken as to the amount of any individual assessment unless a written objection, signed by the affected property owner, is filed with the City Clerk prior to the assessment hearing or presented to the presiding officer at the hearing. Under Minnesota Statutes, Sections 435.193 to 435.195, the Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of this law and the resolution adopted under it may, within 30 days of the confirmation of the assessment, apply to the City Clerk, for the prescribed form for such deferral or payment of this special assessment on his property. The total cost of the improvement is $58,416.80. Gary D. M ot2, Cif Administrator Hutchinson, Minneso a PUBLISHED IN THE HUT, ':SON LEADER, HUTCHINSON, MINNESOTA, ON THURSDAY, MAY 17TH, 1984. • • NOTICE OF HEARING ON PROPOSED ASSESSMENT PUBLICATION NO. 3243 ASSESSMENT ROLL NO. 189 Hutchinson, Minnesota May 9th, 1984 TO WHOM IT MAY CONCERN: Notice is hereby given that the Council will meet at 8 :00 P.M. on the 11th day of June, 1984, in the Council Chambers at City Hall at Hutchinson, Minnesota, to pass upon the proposed assessment for the improvement of Third Avenue N.W. by the construction of Grading, Gravel Base, Curb and Gutter and Appurtenances. The proposed assessment against benefited property is on file for public inspection at my office. Written or oral objections will be considered at the meeting, but the Council may consider any objection to the amount of the proposed individual assessment at an adjourned meeting upon further notice to the affected property owners as it deems advisable. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or Clerk; however, no appeal may be taken as to the amount of any individual assessment unless a written objection, signed by the affected property owner, is filed with the City Clerk prior to the assessment hearing or presented to the presiding officer at the hearing. Under Minnesota Statutes, Sections 435.193 to 435.195, the Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of this law and the resolution adopted under it may, within 30 days of the confirmation of the assessment, apply to the City Clerk, for the prescribed form for such deferral or payment of this special assessment on his property. The total cost of the improvement is $8,200.00. A-4 4 Q 'CU 1 Gary D. Plbtz, Cit dministrator Hutchinson, Minnesota PUBLISHED IN THE HU6INSON LEADER, HUTCHINSON, MINNESOTA, ON THURSDAY, MAY 31ST, 1984. NOTICE OF HEARING ON PROPOSED ASSESSMENT PUBLICATION No. 3253 ASSESSMENT ROLL NO. 194 Hutchinson, Minnesota May 25th, 1984 TO WHOM IT MAY CONCERN: Notice is hereby given that the Council will meet at 8:00 P.M. on the 11th day of June, 1984, in the Council Chambers at City Hall at Hutchinson, Minnesota, to pass upon activating the deferred assessments for the improvement of Schmidtbauer's Property and Schmidtbauer's 1st and 2nd Additions by the construction of Curb and Gutter, Bituminous Surfacing, Trunk Storm Sewer, Sanitary Sewer, Watermain and Appurtenances. The proposed assessment against benefited property is on file for public inspection at my office. Written or oral objections will be considered at the meeting, but the Council may consider any objection to the amount of the proposed individual assessment at an adjourned meeting upon further notice to the affected property owners as it deems advisable. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or Clerk; however, no appeal may be taken as to the amount of any individual assessment unless a written objection, signed by the affected property owner, is filed with the City Clerk prior to the assessment hearing or presented to the presiding officer at the hearing. Under Minnesota Statutes, Sections 435.193 to 435.195, the Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of this law and the resolution adopted under it may, within 30 days of the confirmation of the assessment, apply to the City Clerk, for the prescribed form for such deferral or payment of this special assessment on his property. The total cost of the improvement is $54,586.70. Kenneth B. Merrill, Assistant City Clerk Hutchinson, Minnesota (�', • RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL NO. 194 Resolution No. 7763 WHEREAS, pursuant to proper notice duly given as required by law, the Council has met and heard and passed upon all objections to the proposed assessment for the improvement of Schmidtbauer's Property and Schmidtbauer's 1st and 2nd Additions by the construction of Curb and Gutter, Bituminous Surfacing, Trunk Storm Sewer, Sanitary Serer, Watermain and Appurtenances. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: Adopted by the Council this day of Mayor City PUBLISHED IN THE HUTCHINSON LEADER, HUTCHINSON, MINNESOTA, ON THURSDAY, MAY 17TH, 1984. • • NOTICE OF HEARING ON ACTIVATING DEFERRED ASSESSMENTS PUBLICATION NO. 3245 ASSESSMENT ROLL NO. 195 Hutchinson, Minnesota May 9th, 1984 TO WHOM IT MAY CONCERN: Notice is hereby given that the Council will meet at 8 :00 P.M. on the 11th day of June, 1984, in the Council Chambers at City Hall at Hutchinson, Minnesota, to pass upon activating the deferred assessments for the improvement of Bethke's Rolling Greens 1st and 2nd Additions by the construction of Watermain and Appurtenances. The proposed assessment against benefited property is on file for public inspection at my office. Written or oral objections will be considered at the meeting, but the Council may consider any objection to the amount of the proposed individual assessment at an adjourned meeting upon further notice to the affected property owners as it deems advisable. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or Clerk; however, no appeal may be taken as to the amount of any individual assessment unless a written objection, signed by the affected property owner, is filed with the City Clerk prior to the assessment hearing or presented to the presiding officer at the hearing. Under Minnesota Statutes, Sections 435.193 to 435.195, the Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of this law and the resolution adopted under it may, within 30 days of the confirmation of the assessment, apply to the City Clerk, for the prescribed form for such deferral or payment of this special assessment on his property. The total cost of the improvement is $8,151.21. Gary D. otz, C y Administrator Hutchinson, - e ota PUBLISHED IN THE HUTCHINSON LEADER, HUICHINSON, MINNESOTA, ON THURSDAY, MAY 31ST, 1984. . • NOTICE OF HEARING ON PROPOSED ASSESSMENT PUBLICATION N0. 3252 ASSESSMENT ROLL NO. 196 Hutchinson, Minnesota May 25th, 1984 TO WHOM IT MAY CONCERN: Notice is hereby given that the Council will meet at 8 :00 P.M. on the 11th day of June, 1984, in the Council Chambers at City Hall at Hutchinson, Minnesota, to pass upon activating the deferred assessments for the improvement of Lewis Avenue Between Larson Street and School Road by the construction of Gravel Base and Appurtenances. The proposed assessment against benefited property is on file for public inspection at my office. Written or oral objections will be considered at the meeting, but the Council may consider any objection to the amount of the proposed individual assessment at an adjourned meeting upon further notice to the affected property owners as it deems advisable. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or Clerk; however, no appeal may be taken as to the amount of any individual assessment unless a written objection, signed by the affected property owner, is filed with the City Clerk prior to the assessment hearing or presented to the presiding officer at the hearing. Under Minnesota Statutes, Sections 435.193 to 435.195, the Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of this law and the resolution adopted under it may, within 30 days of the confirmation of the assessment, apply to the City Clerk, for the prescribed form for such deferral or payment of this special assessment on his property. The total cost of the improvement is $1,309.56. Kenneth B. Merrill, Assistant City Clerk Hutchinson, Minnesota • • RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL NO. 196 Resolution No. 7764 WHEREAS, pursuant to proper notice duly Eisen as required by law, the Council has met and heard and passed upon all objections to the propcsed assessment for the improvement of Lewis Avenue Between Larson Street and School Road by the construction of Gravel Base and Appurtenances. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: Adopted by the Council this day of , 19_ City Clerk Mayor i Hutchinson City Council 37 Washington Ave. West Hutchinson, MN. 55350 Gentlemen: E Hutchinson Drug Inc. 228 South Main St. Hutchinson, MN. 55350 June 4, 1984 2' + • ""i JUN1984 �- RECEIVED sY__-- This letter is to request permission to display merchandise on the sidewalk in front of Snyder Drug at 228 South Main on June 20 from 9AM to 5PM as part of a commercial garage sale. Merchandise would be similar to that displayed on our annual crazy days. Any tables or merchandise will be displayed close to the building so that there would be ample room for pedestrian traffic. If permission is granted, please have Gary call me at 587 -2108 to inform me as to what will be required in the way of paperwork. Thank you in advance for your consideration. cc.Staff Mayor Council members Sincerely ,yours, / r, Ted Beatty Owner 7 Hutchinson City Council Hutchinson, Minnesota Dear Council Members: • C:P�� Grove Street South Hutchinson, Minnesota 55350 April 27, 1984 We, the undersigned property owners residing along Grove Street, do hereby solicit the Hutchinson City Council to take measures to protect its citizenry from "double jeopardy" in the street improvement assessment anticipated for Grove Street. Be it agreed that we, the currently assesses, pay for the present street construction, will we have to pay a second time for a similar construction when highway G15 is re- constructed and Grove Street is altered to accommodate the level of the highway? Will our curb and gutters, along with our street surface,be torn up two times in a short period of time, and the property owners affected.be assessed two times for an improvement which we will certainly question as equitable. We hope that in your wisdom and foresight, you will act now to prevent a4nevitable injustice should a portion of Grove Street be altered a second time, jeopardizing Certain affected taxpayers. (875 Grove) 0870 Grove) (.860 Grove) Sincerely yours, Popp) Hennen) rd Stolpman)� N a $,se k O-V,-s Q t�v„ce v {-►ors e J� Rail,Ny oaks [.syF NOOZA � M D� plex 4 p 1-v� YfIt, p,p(P 4 4Pjej- X = t ;�ti� ooiPs �N plA�e. i o�kv, 50 Ali FARM k' PVA G a�- i y Yt 7 tl APPY Chef RESOLUTION NO. 7762 CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR T Shirts $ 1635.36 Summer Program Rec. Yes Gopher Athletic Differential (Used) 2500.00 Grader Street Yes Thilltrack & Tractor Service The following items were authorized due to an emergency need: ITEM Date Approved: Motion made by: Seconded by: COST June 7, 1984 PURPOSE I DEPT. I BUDGET I VENDOR Resolution submitted for Council action by: POLICE DEPARTMENT MEMORANDUM TO Gary Plotz FROM Dean M. O'Borsky, Chief of Police 's SUBJECT Proposed Ordinances 0 DATE 5 -31 -84 I have attached three prospective ordinances which were drawn by the City Attorney at my request. The requests for these ordinances come as a result of a series of problems in both areas. I think these ordinances should solve the problem. Please submit them to the Council at your convenience. Thank you, Dean M. O'Borsky Chief of Police 7-(� -J-) PUBLICATION NO. ORDINANCE NO. 8/84 AN ORDINANCE A ?RENDING SECTION 800:40 OF THE 1974 ORDINANCE CODE, OF THE CITY OF HUTCHINSON ENTITLED "CONDITIONS OF LICENSES" THE CITY COUNCIL OF _HUTCHINSON, MINNESOTA DOES ORDAIN: SECTION 1. Section 800:40 of the 1974 Ordinance Code of the City of Hutchinson, entitled "Conditions of Licenses," is hereby amended as follows: Every licensee hereunder shall insure that all unconsumed nan- intoxicating malt liquors shall be removed from the tables and bars in the licensee's serving area by the hour of 1:00 A.M. on any day except Sunday on which day all unconsumed intoxicating liquors shall be removed from tables and bars in the licensee's serving area by the hour of 12:00 midnight. No consumption of non - intoxicating malt liquors shall be allowed upon premises controlled by licensee after the hour of 1:00 A.M. on any day except Sunday on which day no consumption of intoxicating liquors shall be allowed on premises controlled by the licensee after the hour 12:00 midnight. SECTION 2. Effective Date. This ordinance shall take effect upon its passage and publication. Adopted by the City Council this day of , 1984• ATTEST: Gary D. Plotz, Clerk Robert H. Stearns, Mayor PUBLICATION NO. ORDIATAi10E NO. 9/84 0 AN ORDINANCE A'M71-VDING SECTION 806 :35 OF THE 1974 ORDIiANCE CODs, OF THE CITY OF HUTCHINSON ENTITLED "CONDITIONS Or LICENSE" THE CITY COUNCIL OF HUTC'IINSON, MTI�N'SOTA DOES ORDAIN: S".CTION 1. Section 806:35 of the 1974 Ordinance Code of the city of Hutchinson, entitled "Conditions of License," is hereby amended as follows: Subd. 10. Every licensee hereunder shall insure teat all unconsumed intoxicating liauors shall be renoved from tables and bars in the licensee's serving area by the hour of 1:00 A.M. No consumption of intoxicating liquors shall be allowed upon premises controlled by licensee after the hour of 1:00 A.M. SECTION 2, Effective Date. This ordinance shall take effect upon its passage and publication. Adopted by the City Council this day of , 1984. Robert H. Stearns, Mayor ATTEST: Gary D. Plotz, Clerk PUBLICATION NO. ORDINANCE NO. 10/84 AN ORDINANCE A14ENDING SECTION 710 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON ENTITLED "TRAFFIC, LOCAL REGULATIONS" THE CITY COUNCIL OF HUTCHINSON, MIXNESOTA DOES ORDAIN: SECTION 1. Section 710 of the 1974 Ordinance Code of the city of Hutchinson, entitled "Traffic, Local Regulations," is hereby amended as follows: Section 710:50 Motor Vehicles in Park Areas. No motor vehicles or snowmobiles shall be parked used or operated in any municipally owned park or recreational area other than on established roadways and designated parking areas Nothing in this section shall prohibit motor vehicles to which is attached a camper or travel trailer from utilizing designated camping areas located in Test River Park SECTION 2. Effective Date. This ordinance shall take effect upon its passage and publication. Adopted by the City Council this day of , 1984• Robert H. Stearns, Mayor ATTEST: Gary D. Plotz, Clerk 0 0 PUBLICATION NO. ORDINANCE NO. 11/84 AN ORDINANCE AUTHORIZING THE SALE OF MUNICIPALLY OWNED REAL PROPERTY LEGALLY DESCRIBED AS: That part of Lot 7, Block 1, Waller's Subdivision described as follows: Commencing at the Northwest corner of Lot 7; thence Southwesterly along the Westerly line of Lot 7. a distance of 161.20 feet to the point of beginning; thence continuing along said Westerly line, a distance of 75.00 feet to the Southwest corner of Lot 7; thence deflect to the left 118 degrees 22 minutes along the South line of Lot 7, a distance of 112.00 feet to the Southeast corner of Lot 7; thence deflect to the left 89 degrees 55 minutes along the Easterly line of Lot 7, a distance of 54.98 feet; thence deflect to the left 90 degrees 00 minutes, a distance of 56.14 feet; thence deflect to the right 28 degrees 17 minutes, a distance of 22.98 feet to the point of beginning. Containing 0.1263966 Acres. THE CITY Or HUTCHINSON DOE'S ORDAIN: 1. That the municipally owned real property legally described as: That part of Lot 7, Block 1. Waller's Subdivision described as follows: Commencing at the Northwest corner of Lot 7; thence Southwesterly along the Westerly line of Lot 7, a distance of 161.20 feet to the point of beginning; thence continuing along said Westerly line, a distance of 75.00 feet to the Southwest corner of Lot 7; thence deflect to the left 118 degrees 22 minutes along the South line of Lot 7, a distance of 112.00 feet to the Southeast corner of Lot 7; thence deflect to th1s. left 89 degrees 55 minutes along the Easterly line of Lot 7, a distance of 54.98 feet; thence deflect to the left 90 degrees 00 minutes, a distance of 56.14 feet; thence deflect to the right 28 degrees 17 minutes, a distance of 22.98 feet to the point of beginning. Containing 0.1263966 Acres. for good and valuable consideration, to -wit the sum of $$3,611.00 to be in hand paid, is hereby sold, conveyed and warranted to Mark C. Guggemos, together with all hereditaments and appurtenances belonging thereto. Adopted by the Council this day of , 1984. bert H. ATTEST: Gary D. Plotz, Clerk earns, Mayor 7--4-11 C, PUBLICATION NO. ORDI14ANCE NO. 12/84 • AN ORDINANCE AUTHORIZING THE SALE OF MUNICIPALLY OWNED REAL PROPERTY LEGALLY DESCRIBED ASi That part of Lot 7, Block 1, Waller's Subdivision described as follows: Commencing at the Northwest corner of Lot 7, thence Southwesterly along the llesterly line of Lot 7. a distance of 86.20 feet to the point of beginning; thence continuing along said Westerly line, a distance of 75.00 feet; thence deflect to the left 90 degrees 00 minutes, a distance of 22.98 feet; thence deflect to the left 28 degrees 17 minutes, a distance of 56.14 feet to a point on the Easterly line of Lot 7; thence deflect to the left 90 degrees 00 minutes along said Easterly line, a distance of 54.98 feet; thence deflect to the left 61 degrees 43 minutes to the left, a distance of 46.38 feet to the point of beginning. Containing 0.0951397 Acres. THE CITY OF HUTCHINSON DOES ORDAIN: 1. That the municipally owned real property legally described as: That part of Lot 7, Block 1, Waller's Subdivision described as follows: Commencing at the Northwest corner of Lot 7, thence Southwesterly along the Westerly line of Lot 7, a distance of 86.20 feet to the point of beginning; thence continuing along said Westerly line, a distance of 75.00 feet; thence deflect to the left 90 degrees 00 minutes, a distance of 22.98 feet; thence deflect to the left 28 degrees 17 minutes, a distance of 56.14 feet to a point on the Easterly line of Lot 7; thence deflect to the left 90 degrees 00 minutes along said Easterly line, a distance of 54.98 feet; thence deflect to the left 61 degrees 43 minutes to the left, a distance of 46.38 feet to the point of beginning. Containing 0.0951397 Acres. for good and valuable consideration, to -wit the sum of $1,800.00 to be in hand paid, is hereby sold, conveyed and warranted to Edward and Ethel Klima, together with all hereditaments and appurtenances belonging thereto. Adopted by the Council this day of 1984. Robert 17. Stearns, Mayor ATTEST: Gary D. Plotz, Clerk /J UUU PUBLICATION NO. ORDINANCE NO. 13/84 AN ORDINANCE AUTHORIZING THE SALE OF MUNICIPALLY OJNED REAL PROPERTY LEGALLY DESCRIBED AS: That part of Lot 7, Block 1, ?,Jaller's Subdivision described a's follows: Beginning at the Northwest corner of Lot 7; thence Southwesterly along the westerly line of Lot 7, a distance of 86.20 feet; thence deflect to the left 90 degrees 00 minutes, a distance of 46.38 feet to a point on the Easterly line of Lot 7; thence deflect to the left 118 degrees 17 minutes along said easterly line, a distance of 97.89 feet to the point of beginning. Containing 0.04589 Acres. THE CITY OF HUTCHINSON DOES ORDAIN: 1. That the municipally owned real property legally described as: That part of Lot 7, Block 1, Waller's Subdivision described as follows: Beginning at the Northwest corner of Lot 7; thence Southwesterly along the westerly line of Lot 7, a distance of 86.20 feet; thence deflect to the left 90 degrees 00 minutes, a distance of 46.38 feet to a point on the Easterly line of Lot 7; thence deflect to the left 118 degrees 17 minutes along said easterly line, a distance of 97.89 feet to the point of beginning. Containing 0.04589 Acres. for good and valuable consideration, to -wit the sum of $500.00 to be in hand paid, is hereby sold, conveyed and warranted to Donald and Leona Janke, together with all hereditaments and appurtenances belonging thereto. \ Adopted by the Council this day of 1984. ATTEST: Gary D. Plotz City Clerk Robert H. Stearns, Mayor '� - G W11 9.140 0 POLICE DEPARTMENT MEMORANDUM and Council Dean M. O'Borsky, Chief of Police DATE 5 -29 -84 SUBJECT Stop Signs (Goebel Circle and Graham Street at Roberts Road I examined the intersections of Goebel Circle and Roberts Road and Graham Street and Roberts Road as per our conversation of 5- 29 -84. As a result, I feel both streets should have stop signs where they intersect Roberts Road. Both Goebel Circle and Graham Street have nearly the same amount of traffic as the 500 blocks of Larson and Kay Streets, both of which have stop signs where they intersect Roberts Road. Visibility is also a factor on the streets in question. There is a landscaped structure with a sign bearing the name of the townhouse development at the southwest corner of the intersection of Graham and Roberts Road. There are evergreen trees at the intersection of Goebel Circle and Roberts Road (southwest corner). I recommend that stop signs be put in place at the intersections of Graham Street and Roberts Road and Goebel Circle and Roberts Road. cc: Ralph Neumann DMO:nb //_ ORDINANCE NO. 14/84 ORDINANCE AMENDING SECTION 710:10 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, EN'T'ITLED "STOP STREETS" BY ADDING SUBDIVISION NO. 18 THERETO, REI,ATIVE TO "TRAFFIC, LOCAL REGULATIONS" THE CITY OF HUTCHINSON DOES ORDAIN: Section 1. Section 710:10 of the 1974 Ordinance Code of the Citv of Hutch- inson, entitled "Stop Streets" is hereby amended by adding thereto Subdivision No. 18, which shall be as follows: Subd. No. 18. That the following named streets to -wit: Graham Street at the intersection of Roberts Road and Goebel Circle at the intersection of Roberts Road be and the same are hereby declared, established and made stop streets. Section 2. Penalty. Any person violating the provisions of this ordinance shall be guilty of a penal offense and upon conviction shall be punished by a fine of not more than three hundred dollars ($300) or by imprisonment for not to exceed ninety (90) days, or both. Section 3. Effective Date. This ordinance shall take effect upon its publication. Adopted by the City Council this day of 1984. ATTEST: Gary D. Plotz City Clerk Robert H. Stearns Mayor A 0 • RESOLUTION NO. 7761 RESOLUTION AUIHORIZING RELEASE OF SECURITIES TO FIRST BANS: MINNEAPOLIS WHEREAS, First Bank Minneapolis, a duly designated depository of the City, has requested the release of the following securities: RECEIPT: DESCRIPTION MATURITY AMOUNT 1358- Parish of Assumption 03 -01 -93 $335,000.00 00280 Louisiana GO which have heretofore been pledged as collateral security for the account of the City with such depository. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the City Treasurer is hereby authorized to release and return to said depository the securities requested by First Bank Minneapolis. Adopted by the City Council this 11th day of June, 1984. ATTEST: Gary D. Plotz City Clerk Robert H. Stearns Mayor �i /r AL 12) 587 -5151 f/UIIH' CITY OF HUTCHINSON C28 37 WASHINGTON AVENUE WEST NUTCHINSON, MINN. 55350 May 29, 1984 Mayor Robert Stearns and the Member f the Hutchinson City Council RE: 7Anderson -River Valley Tree Service vs. City of Hutchinson Dear Councilmen: On February 16, 1984 I provided you with a review and update on the above - captioned case. I am enclosing a copy of that letter for your file. At a recent meeting with Mr. Frederick Brown and Neil Saucier, a potential stipulated settlement in this matter was negotiated. Under the terms of that arrangement, the city would retain from the $25,000 cash performance bond held by it a sum sufficient to pay its accumulated attorney's fees in this matter and would hold $3,000 in escrow as payment for damages incurred by private property owners during the tree removal program of 1979. This arrangement was contingent upon the $25,000 performance bond having earned enough interest to make the offer acceptable to Anderson River Valley Tree Service. The city cashed the $25,000 performance bond check from Anderson River Valley Tree Service on August 12, 1979. Since September 12, 1979 the money has been in a passbook account earning the standard 5% rate until 1983 when the rate became 54$. Based upon the above information the interest earned would be $6,471.23 through May 31, 1984• Anderson River Valley Tree Service has rejected the original offer of settlement. On May 24, 1984 a counterproposal / was made. I am enclosing a copy of that letter for your Ab-7 consideration. Please review this matter and have it placed Lon the council agenda for your approval or disapproval. If ou have any questions concerning my recommendation, please eel free to contact me directly. Sincerely yours, SCHAEFER LAW OFFICE JHS: dlp By/ James H. Schaefer Enclosures Hutchinson City Attorney owl (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 February 16, 1984 Mayor Robert Stearns and the Members of the Hutchinson City Council RE: Anderson /River Valley Tree Service vs.-City of Hutchinson Dear Councilmen: I have been asked to provide a review and update on the above - captioned case. In 1979 the city of Hutchinson was actively engaged in a program for removing diseased dutch elm trees. In May of 1979 the city advertised for sealed bids from individuals, partner- ships or corporations who desired to perform tree removal services for the city of Hutchinson. Anderson -River Valley Tree Service was the low bidder and after investigation as to their oualifi- cations and equipment on May 22, 1979 was awarded the bid. As part of the contract between Anderson -River Valley Tree Service and the city of Hutchinson, ARV deposited $25,000 with the city. During the course of the 1979 year ARV was assigned by the city the task of removing certain trees. The owners of these trees were informed that they were under no obligation to have the trees removed by ARV and if they desired to contract with a private firm or remove the trees themselves, they were free.to do SO. The city had no authority to mandate that only the city authorized tree removal service could remove the diseased trees from private property. City crews were maintained on an as needed basis for removal of diseased trees from city cwned property. During the course of the tree removal season, the city repeatedly notified ARV that it was delinquent in removing trees, stumps and logs. The delinquencies were noted and the date of the delinquency and the location of the trees were made known to ARV. After ARV's repeated refusal to complete the scheduled work they were dismissed-and a substitute service was hired. In addition to the work not completed the city had received notice that ARV had caused damage to private property during the removal of trees. We have received unresolved claims against ARV totaling $1,916.91. In addition to the unresolved claims, the contract provided that Anderson -River Valley Tree Service would have to pay to the city a penalty for each day of delay should they fail to remove trees within a certain time after receipt of the work order. Such penalties total $34.295.00. In addition, the cost of the replacement force was by contract allowed to be deducted from any amount that may have been due Anderson - Rivery Valley 0 Councilmembers February 16, 1984 Page Two Tree Service. This expense was $4,246.36. When combined with a fuel bill owed to Schmeling Oil Company, total delinquencies amounted to $40,788.24. ARV claimed that the city had breached its contract by allowing city crews to remove trees from public property and allowing private contractors to remove trees from private property. They asserted that ARV was given only the difficult trees and this reduced their profit potential to such an extent that it was impossible to make a profit on the contract. The city of Hutchinson entered into negotiations with ARV in an effort to resolve the dispute. I am enclosing a copy of a letter written by Milton Schantzen to Kevin Green on December 14, 1979. This letter outlined a proposed method of resolving the conflict and requested review by ARV. On February 13, 1980, Kevin Green responded and indicated that he would contact us regarding the city's offer of settlement. On April 24, 1980, Mr. Green indicated in a letter to Buz Schantzen that the city's offer of settlement was unacceptable. No further progress on resolving the issue was made until December of 1981. At that time, I talked with Mr. Green who indicated that there was a possibility that the matter may be settled. I contacted Gary by letter on December 14, 1981 concerning this matter. Gary and I got together with Mark Schnobrich and discussed the case. I then by telephone reaffirmed our previous offer of settlement to Mr. Green. This offer was refused. No further activity took place on this matter until we were served with the'Summons and Complaint in the lawsuit on the 22nd day of November, 1982. I am enclosing a copy of that Summons and Complaint together with our Answer and Counterclaim for your inspection. I am also enclosing copies of our response to the Interrogatories. The matter was referred to our insurance carrier and on March 8, 1983 the law firm of Popham, Haik, Schnobrich, Kaufman & Doty, Ltd. was retained to represent our interests. Interrogatories were sent to ARV and a response received from them on May 20, 1983. No response was made to our request for production of statements or our request for production of documents. We contacted Mr. Green on May 24, 1983 and requested that he respond to our Demand for Discovery. On July 15, 1983 Frederick Brown, attorney engaged by our insurers, again contacted Mr. Green requesting a response. On October 7, 1983 Mr. Brown again contacted Mr. Green and requested a response. On October 12, 1983 Mr. Brown received a telephone call that Mr. Green was no longer representing the plaintiffs and that he did not know who would be representing them in the future. On December 21, 1983 Mr. Brown again contacted Mr. Green regarding the status of this case. On January 3, 1984 the city received from Mr. Neil C. Saucier, North Mankato, Minnesota a second set of interrogatories and request for production of documents on behalf of ARV. Apparently Mr. Saucier has now been retained by ARV to continue the prosecution of this action. On February 1, 1984 - r Councilmembers February 16, 1984 Page Three r Mr. Brown contacted Mr. Saucier and indicated that we would respond to his new discovery pleadings as soon as he - had responded to our long overdue request for information from ARV. At the present time no response has been made. Both myself and Mr. Brown feel comfortable with the handling of this case. The city still maintains possession of the $25,000 deposit made by ARV. We feel that we are ready to go to trial on this matter but that if a compromise can be worked out, such an arrangement would be to our advantage. The penalties imposed were basically incentives to have the work done and were not intended to be money makers for the city. I would feel comfortable with the city retaining sufficient amounts from the $25,000 deposit to pay all the claims that had been asserted against ARV by private individuals and to compensate for the expense incurred in hiring a replacement contractor. The city would then be free of this action with no economic lose. This would be the bottom line minimum settlement and it may be possible to arrive at a compromise of the action that would involve the city keeping a substantially greater portion of the $25,000 deposit. Until we deal further with the replacement attorney, it is impossible to tell what position they will take concerning settlement of the matter. JHS:dlp Enclosures Sincerely yours, SCHAEFER LAW OFFICE By/ James H. Schaefer Hutchinson,City AttorneK 0 0 1 5 _ — i • ETZELL & SAUCIER ATTORNEYS AT LAW 342 BELGRADE AVENUE P.O. Box 1998 NORTH MANKATO. MINNESOTA 56001 (507(387 -4126 PETER ETZELL NEIL C. SAUCIER Mr. Frederick C. Brown kttorney at Law Popham, Haik, Schnobrich, Kaufman & Doty, Ltd. 4344 I.D.S. Center Minneapolis, MN 55402 May 24, 1984 Re: Anderson -River Valley Tree Service vs. City of Hutchinson Your File No.: 6096 -043 Dear Fritz: After our last conversation, I discussed settlement of this matter with T1ike. Because there is only $31,471.23 available to settle the case on the basis we previously discussed, Mike is unwilling to settle on that basis, and I have not advised him to do so. Regarding settlement, we would like to extend the following offer to you. We would accept $40,000 in cash, which would include principal and interest on the performance bond. The City of Hutchinson would bear its own expenses for attorneys' fees, not only for your office, but also for Jim Schaefer. In addition, we would agree to escrow $3,000, with the provision that we would have sixty days to resolve any undisputed claims on our own. During this sixty -day period, the City of Hutchinson'would have to agree to make no contact whatsoever with the parties who have out- standing claims, so that we may resolve them for the smallest amount of money. After the sixty days have elapsed, should there be any outstanding claims not yet settled, the City of Hutchinson then would have the right to negotiate settlement with parties having the unresolved claims and satisfying those claims out of the escrowed $3,000. Whereupon, the remaining funds would be turned over to Mike. In arriving at this settlement proposal, I would like to make the following comment as to the strength of our case. As you know, the original contract price, as per Plaintiff's bid, was $147,696.18. In accepting the Plaintiff's bid, it may be construed that the City should have reasonably known that a job of this magnitude would require a considerable committment of n ''1 Mr. Frederick C. Brown May 240 1984 Page 2 manpower, equipment and money. As further evidence of this fact, the City required a $25,000 performance bond. Under the terms of the contract, under paragraph 12, "in consideration of the cove- nants and agreements stated above, the municipality agrees to pay the contractor the sum of $147,255.81 in accordance with the unit price and /or lump sum indicated on the proposal or bids of said contractor . " Because the City of Hutchinson was aware, or should have been aware, of the committment made by Anderson -River Valley Tree Service to perform the contract as let by the City of Hutchinson, there is an implied covenant that the City of Hutchinson would have all, or substantially all, the work available to Anderson -River Valley Tree Service as represented in the contract. Because there was substantially less work available, Anderson -River Valley Tree Service suffered losses in excess of $60,000. In addition, I believe the language of paragraph 12 is suf- ficiently ambiguous so as to leave a question as to whether or not the unit price or the lump sum price was in fact the contracted price for the entire job. As can be seen from the language, payment was to be made in accordance with unit price and /or lump sum indicated on the proposal. This could be construed to mean that Anderson -River Valley Tree Service would be paid $147,255.81, regardless of whether or not they took out more or less trees than indicated on the contract. This, of course, would be a legal issue to be resolved by the Court. As for the penalty clause in the contract, I believe, and I am sure you will agree, that the Court will not uphold a penalty clause which holds the contractor liable for penalties in excess of the total value of the work performed by the contractor. In addition, there is good argument to be made that the penalty clause is unconscionable and should be stricken from the contract altogether. Regarding the trees that the City of HutchiUson is claiming as an offset, we will be prepared at trial to g6-through each and every tree individually and show that the penalties were, in fact, unwarranted. Many of the trees that the City of Hutchinson is claiming a penalty for were trees located in places where the damage to the property, to get to the tree, were well in excess of the cost of removing the tree and, in addition, were not in areas where infestation to other trees was eminent. As for the City of Hutchinson's decision to withhold the perfor- mance bond, with the facts available to the City of Hutchinson at the time of terminating the contract, there is no justifiable reason upon which they can claim a right to withhold the $25,000. Specifically, it was clear that the amount of work performed by Anderson -River Valley Tree Service was far less than the perfor- mance bond. With the exception of those trees that the City of Hutchinson claims as an offset, all work was performed on the contract, as assigned up to the date of termination. In addi- tion, the City of Hutchinson was reimbursed by both state and • 0 Mr. Frederick C. An • May 24, 1984 Page 3 federal funds, to the extent upon which they were entitled under the various programs, and the withholding of the performance bond i in no way can be construed as necessary for compensation of any losses that they have allegedly incurred. Speaking strictly about the performance bond, on behalf of Michael Anderson and Anderson -River Valley Tree Service, we hereby demand that the performance bond held by the City of Hutchinson, plus the accrued interest, be immediately paid over to Anderson -River Valley Tree Service. If such funds are not paid over within ten (10) days of the date of this letter, I will have no choice but to initiate appropriate court proceedings to obtain said funds. Regarding document discovery, please make arrangements for me to proceed with document discovery on Thursday, May 31 at 9:00 a.m. at the City of Hutchinson. If this is not convenient for you, please contact my office and we can set up a mutually agreeable time. It is my hope that the City of Hutchinson will review their posi- tion and decide that it is time to put this matter to rest. If the City of Hutchinson is willing to settle the case on the above described terms, I would like to hear from you before May 31. If I do not hear from you regarding our settlement offer by that time, I will assume that it is rejected, and proceed accordingly. Thank you very much for your attention. Very truly yours, ETZELL h SAUCIER By- I Z' Neil C. Saucier NCS:drh cc: Michael Anderson James Schaefer !/ �� Zo/ (612) 587 -5151 FCITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 June 7, 1984 Mayor Robert H. Stearns and the Hutchinson City Council CONFIDENTIAL- MATTER IN LITIGATION RE: Anderson -River Valley Tree Service vs. city of Hutchinson Dear Mayor Stearns and Councilmembers: I am enclosing for your inspection a copy of a letter received from Mr. Frederick Brown. This letter supplements and amends the previous offer of settlement placed before you. Please review Mr. Brown's letter and his recommendations carefully. If you have any questions concerning this matter, please feel free to contact me directly or to raise them at the June 11, 1984 Council Meeting. JHS:dlp Enclosure Sincerely yours, SCH FER LA�J OFFICE 2'/ru `V By/ James H. Schaefer Hutchinson City Attorney WAYNE G. POPHAM ROGER W. SCHNOBRICH DENVER KAUFMAN DAVID S. DOTY ROBERT A. MINIS% ROLFE A. WORDEN G. MARC WHITEHEAD BRUCE D. WILLIS FREDERICK S. RICHARDS G.ROBERTJOHNSON GARY R. MACOMBER ROBERT S. BURK HUGH V. PLUNKETT, M FREDERICK C- BROWN THOMAS K. BERG 0 POPHAM, HAIK, SCHNOBRICH, KAUFMAN & DOTY, LTD. 4344 IDS CENTER MINNEAPOLIS, MINNESOTA SS402 TELE PN ONE AND TELECOPIER 612- 333 -4800 BRUCE D. MALNERSON JAMES R. STEILEN JAMES S. LOCKHART ALLEN W. HINDERAKER CLIFFORD M. GREENE D. WILLIAM KAUFMAN DESYL L. PETERSON MICHAEL O. FREEMAN THOMAS C. DAOUILA LARRY O. ESPEL JANIE S. MAYERON DAVID A. JONES LEE E.SHEEHY LESLIE GILLETTE MICHAEL T. NILAN ROBERT C. MOILANEN STEVEN G. HEIKENS THOMAS F. NELSON THOMAS J. RADIO DAVID L. HASHMALL KATHLEEN M. MARTIN JOHN C. CHILDS DOUGLAS P. SEATON BRUCE B. MCPHEETERS GARY O. BLACKFORD SCOTT E. RICHTER GREGORY L. WILLIES ELIZABETH A. THOMPSON OF COUNSEL FRED L. MORRISON June 6, 1984 James H. Schaefer, Esq. Hutchinson City Attorney 105 Second Avenue South Hutchinson, Minnesota 55350 CONFIDENTIAL - MATTER IN LITIGATION 2080 PETRO- LEWIS TOWER 717 SEVENTEENTH STREET DENVER.COLORA00 80202 TELEPHONE AND TELECOPIER 303-202 -2680 SUITE 802 -2000 L STREET. N. W. WASHINGTON, D. C. 20038 TELEPHONE ANO TELECOPIER 202 -887 -5154 Re: Anderson -River Valley Tree Service vs. City of Hutchinson Our File No. 6096 -043 Dear Mr. Schaefer: This letter is intended to set forth my thoughts and recommendations as to the possible settlement and resolution of the above - captioned lawsuit. As you know, this lawsuit was tendered for defense purposes by the City of Hutchinson to Forum Insurance Company sometime in January, 1983. At that time, Brian Leo of Forum Insurance Company informed the City of Hutchinson that the lawsuit would be defended pursuant to its public officials liability insurance coverage but that the insurance company reserved its rights to deny coverage for various reasons in the event of an adverse verdict or judgment. As we have discussed, the lawsuit for the most part appears to be a claim for damages arising out of an alleged breach of contract. In any event, Forum Insurance Company retained this law firm to defend the interests of the City subject to the terms and conditions of the policy and of the various reservations set forth in Mr. Leo's letter of February 1, 1983, to the City of Hutchinson. r James H. Schaefer, Esq. June 6, 1984 Page Two J Following the assignment of the defense, you and I worked together on various aspects of this lawsuit. We have both agreed for some time that the case should be settled but that the plaintiffs should first take the initiative in this regard. We agreed that the City had limited financial exposure and that delay in the resolution of the lawsuit did not necessarily adversely affect the City because it has been holding a cash deposit of $25,000 since at least August 12, 1979. We felt that this fact would also be a significant motivating factor for plaintiff to either settle or otherwise resolve the lawsuit. There was little or no activity in the lawsuit until plaintiff retained new counsel to represent its interests in January, 1984. Plaintiff's new attorney, Neil Saucier, then more aggressively pursued discovery. For the first time, he also organized plaintiff's records and invoices sufficiently to outline the nature of plaintiff's claims against the City of Hutchinson. On April 23, 1984, Mr. Saucier met with you, me and Mark Schnobrich in Hutchinson for purposes of reviewing our documents and records and discussing the possible settlement of the lawsuit. At that time, Mr. Saucier indicated that he claims plaintiff is entitled to recover approximately $7,000 from the City of Hutchinson for services provided pursuant to the contract and not previously paid by the City. We advised Mr. Saucier that the City believes it is entitled to $4,246.36 from plaintiff on its counterclaim for additional expenses it incurred. We also informed Mr. Saucier that we felt the City was entitled to a penalty from plaintiff which could total as much as $34,000 although we felt this was perhaps subject to considerable equitable downward adjustment by a Court. We also advised Mr. Saucier that the City is aware of third -party claims and expenses totalling approximately $2,300 which the City expects to have paid or deducted from the plaintiff's $25,000 cash deposit. As you know, we left the meeting with a conceptual outline of a settlement agreement by which the City of Hutchinson would return the $25,000 cash deposit plus all accrued interest to plaintiff in return for the following: (1) dismissal of the lawsuit; (2) payment of an unspecified amount for attorneys' fees incurred by the City of Hutchinson; and (3) an agreement to handle the resolution of all third -party claims by the plaintiff. At that time, we did not know the amount of accured interest on the $25,000 cash figure but assumed that the principal and interest might well total something in excess of $40,000. Subsequent to this meeting, we learned that the cash deposit and interest totaled only $31,471.23 as of May 31, 1984. When Mr. Saucier learned this fact, he advised us that his client was unwilling to complete the settlement along the lines of our prior discussions. He then advised us that plaintiff would accept $40,000 but would 1 f 1 James H June 6, Page 3 • Schaefer, Esq. 1984 • not agree to pay attorneys' fees. He would agree to escrow $3,000 with the provision that all third -party claims be resolved within a period of 60 -days after which the City of Hutchinson would have the right to negotiate and make settlements directly from the escrowed funds. We then advised Mr. Saucier that we would recommend to the City Council that the City pay all principal and interest totalling $31,471.23 and seek no payment of attorneys' fees. This proposal was unacceptable to Mr. Saucier. In an effort to continue settlement discussions, I spoke with Mr. Saucier on two occasions earlier this weep_. I advised Mr. Saucier that the City Council would be meeting on June 11, 1984, and could consider approval of a settlement proposal at that time. He then advised me that plaintiff would accept $35,000 from the City of Hutchinson ($25,000 cash deposit plus $10,000 approximating interest on that amount) and would agree to escrow $3,000 on the same terms and conditions as set forth in his letter of May 24, 1984. He would not agree to reimburse the City for any of its attorneys' fees. It is my recommendation that the City of Hutchinson settle this lawsuit as soon as possible on the terms proposed by Mr. Saucier. I make this recommendation for the following reasons: 1. Payment of ,$35,000 rather than the actual principal and interest would be an additional payment as of June 30 of only $3,419.40 since an additional sum of approximately $109.38 in interest will accrue by that date. 2. It appears that the interest calculation set forth in Ken Merrill's memorandum of May 9, 1984, may not have been compounded. While the City probably has no duty to do so, compounding of the interest would also work to the benefit of plaintiff. 3. The difference between plaintiff's contract claim of approximately $7,000 and the City's counterclaim of $4,246.36 is $2,754. Arguably, this amount could be recovered by plaintiff if its work records and documents are accurate and if the City recovers no penalty amount. 4. Most importantly, the City of Hutchinson would be providing significant benefit to its citizens by accepting this settlement proposal as soon as possible inasmuch as the unresolved third -party claims could then be promptly resolved. Alternatively, the third -party claims may not be resolved until the completion of the lawsuit which may still be as much as a year in the future. James H. Schaefer, Esq. June 6, 1984 Page 4 5. It is impossible to predict the ultimate outcome of this lawsuit or any lawsuit. It is, however, extremely. unlikely that a Court will award a significant amount of damage to the City of Hutchinson on its contract penalty provision. Plaintiff will undoubtedly raise various defenses relating to confusion in the agreement; improper actions on the part of the City of Hutchinson in negotiating and performing the terms of the contract; difficulties in enforcing the penalty provision from a legal standpoint; and general principles of fairness which a Court will recognize in this situation. I would therefore expect that the City would end up with little or no recovery of a penalty sum after an expenditure of additional attorneys' fees and administrative costs associated with further litigation. 'Since the City had either the direct or indirect use of the $25,000 cash deposit over the past five years, the ultimate settlement payment of $3,419.40 is quite nominal at this time. For all of the above reasons, it is my recommendation to the Hutchinson City Council that the Council authorize you to accept plaintiff's settlement proposal. I would recommend that you review this recommendation with the Council in executive session prior to the meeting.of June 11, 1984, so that, if acceptable, appropriate action can be taken at that meeting. I would-be happy to attend the executive session or meeting if either you or members of the City Council feel it to be necessary. Please let me know. erg truly yours, Frederick C. Brown FCB:dmb 4724hb �1 �� 2) 587 -5151 f/UlIH CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: June 7th, 1984 TO: Mayor and City Council FROM: Director of Engineering RE: Masonic Temple Parking Lot To complete the landscaping, I recommend the City purchase sod to cover the green areas shown. The delivered price is estimated at $118.80. It is assumed City Crews will place the sod at a savings. Marlow V. Priebe Director of Engineering MVP /pv attachment F C, Y d N Y Ll a c r Cr i First Avenue Southeast i' If MLsonlc Te 7ie - 1 Site Parking Lot i i i i < I� Second Avenue Southeast Y 01 k C m m m c �I i i I i �j Ii 12) 587.5151 -- - � -- - - - -- - hUTCH 0f 7 Y 01' 1 U t +r E, fjLjS 0 iV i 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: June 5th, 1984 T0: Mayor and City Council FROM: Director of Engineering RE: Hutchinson Wastewater Treatment Facilities Step I Facilities Plan The Public Participation Committee held its final Public Hearing on the Step I Facilities Plan for our proposed Wastewater Treatment Plant, on Thursday, May 31st, 1984. The committee approved the Plan as presented by Mr. itielday and Mr. Kersten of Rieke Carroll Muller Associates, Inc., and submit same for your approval. The attached Resolution is required by MIPCA. We, also, have been informed that the Minnesota Historical Society has requested we have an archaeological survey made on the site of the Treatment Plant. The estimated cost is $1,500.00, and will be billed through RCM. Mr. Welday has contacted MPCA and a request has been submitted for re- allocation of funds to receive some reimbursement for said work. Mr. itielday and Mr. Kersten will attend the meeting on June 11th to review the Plan as you desire. Marlow V. Priebe Director of Engineering M IP /pv attachment RESOLUTION NO. 7758 A RESOLUTION OF THE CITY COUNCIL OF HUTCHINSON, MINNEOSTA APPROVING THE PROPOSED WASTEWATER TREATMENT FACILITIES PLAN REPORT WHEREAS, The City Consulting Engineer, Rieke Carroll Muller Associates, Inc., has prepared a report titled "Wastewater Treatment Facilities Plan Report for Hutchinson, Minnesota ", dated May, 1984, which is attached hereto, marked "Exhibit A" and by this reference made a part hereof; and, WHEREAS, said plan contains the proposed location, design and environmental impact of a proposed wastewater treatment facility for the City of Hutchinson; and, WHEREAS, said facilities plan was adequately and completely discussed at a public hearing called for said purpose; NOW, THEREFORE, IT IS RESOLVED BY THE CITY COUNCIL THAT: 1. The "Wastewater Treatment Facilities Plan Report for Hutchinson, Minnesota" dated May, 1984, which is attached hereto and marked "Exhibit A" and by this reference made a part hereof is hereby adopted and approved. 2. That the City Consulting Engineer, Rieke Carroll Muller Associates, Inc., is hereby authorized to submit the "Wastewater Treatment Facilities Plan Report for Hutchinson, Minnesota ", dated May, 1984, to the Minnesota Pollution Control Agency and the U.S. Environmental Protection Agency. Passed and adopted this 11th day of June, 1984. ATTEST: City Clerk Mayor a • TO: TH ;m COMMERCIAL AND RESIDENTIAL REFUSE REMOVAL RATES Dear Sirs: Junker Sanitation £ervice is at this time requesting an residential rate increase of $1.00 per month per residence, effective July 1, 1984. This $1.00 is inclusive of the $.60 increase at McLeod County Sanitary Landfill and is an automatic increase as stated in our contract with the city of Hutchinson. We are also at this time requesting an increase of $1.00 a month per con- tainer on commercial accounts. Attached is a schedule of both the old and proposed new rates for your convenience. Thank you for your time and consideration in this matter. Sincerely, i /James L. Junker, President enc "Your Gorbologist" James Jun lie r.417 So. Mortho St.. StiI Iwo ter, Mn. 55082.612 439 -7135 9— " HUTCHINSON EFFECTIVE JULY 11 1982 1- YARD ...................$30.00 PER MONTH 1 X WEEK PICKUP 112- YARD ..................$35.00 2- YARD ...................$40.00 3- YARD ...................$45.00 4- YARD ...................$50.00 6- YARD ...................$65.00 8- YARD ...................$80.00 EFFECTIVE JULY 1, 1984 1- YARD ...................$31.00 PER MONTH 1 X WEEK PICKUP 12- YARD ..................$36.00 2- YARD ...................$41.00 3- YARD ...................$46.00 4- YARD ...................$51.00 6- YARD ...................$66.00 8- YARD ...................$81.00 0 0 0 f,.. (672) 879 -2371 f/Ui'//" CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST -� HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: June 8, 1984 TO: _Mayor and City Council_ _ _ _ _ _ _ _ _ _ _ FROM: —Gary Plotz, City Administrator _ _ _ _ _ _ _ _ _ SUBJECT: _Refuse Service _ _ _ _ _ _ _ _ _ _ _ _ _ _ As per requested by Mike Carls, the number of refuse accounts are as follows: 2,736 Residential accounts 250 Commerical accounts 90 Senior Citizen accounts @ 1.50 per month 29 Duplex accounts 1 Three -plex 3106 Total accounts The Senior Citizen's accounts are presently reduced from $6.15 per month to $1.50 per month; the City subsidizes these accounts. The income guideline says that total income cannot exceed $5,000 per year. This would include Social Security and dis- ability payments. Since this income guideline has not been changed for several years, I would suggest that raising this limit may be appropriate. See sample affadavit attached. As per the request of Pat Mikulecky, we have updated the survey of garbage rates in communities throughout Minnesota. • • EFFECTIVE JULY 1, 1980 AFFIDAVIT I AM OVER 65 YEARS OF AGE, OR I AM ON DISABILITY AS DEFINED BY THE SOCIAL SECURITY ADMINISTRATION, AND MY INCOME IS LESS THAN $5,000 PER YEAR. THE STANDARD CHARGE OF $6.15 FOR TRASH AND REFUSE- SERVICE WOULD IMPOSE A FINANCIAL HARDSHIP ON ME AND I THEREFORE ASR REDUCTION OF THE CHARGE TO $1.50 SIGNATURE STREET ADDRESS FOR OFFICE USE ONLY TO: WATER DEPARTMENT Date Account Number Data Change TO: CITY COUNCIL Council Action: Approved DATE Disapproved JUNE, 1984 PUBLIC RESIDENTIAL COMME RCIAL FREQUENCY OF PICKUP BACKYARD MAXIMUM VOLUME- W110 DOES TERM OF CONTRACT OR PRIVATE I MONTULY RATE MONTHLY RATE FOR BASE RATE OR CURB RESIDENTIAL- BILLING FOR BASE RATE 1UTCHINSON I Private $6.15 /mo. 1 yd - $30 - Once /week- Backyard None for resid., City for 8 year with option Sr.Cit. $1,50 /mo 2 yd 40 residential 2 - 30 gal, cans Base charge $5.85/mo to Junker 4 yd 50 Once /month- for commercial only j 6 yd 65 commercial 8 d 80 E TCIIFIELD Private I 4.75 mo (in last yr. Once week - City - on exclusive of 3 yr, N/A residential N/A No limit utility bills 3 years contract) NEW NEW ULM Private $10.50 - 3mo /lean N/A Once /week Both See monthly rate Company 1 yr license- - 3 mo /2 cans 2 haulers !'.LNSON Private $3 /mo Exclusive - City owns landfill - hauler N/A No limit City 3 years no charge- negotiates Once /week exclusive dILLMAR Private $6 /mo - residential N/A Once /.week - resid. N/A N A Company 6 private companies same rate since 10 -1 -80 oWATONNA Private $5.50 /mo. resid, N/A Once /week - resid, Both N/A Company 1 yr lic -2 haulers 1 $,4,50 /mo/ Srs.($4.25 non- exclusive 1 can PAIRMONT Private Buy bags at N/A N/A Curb N/A Company Annual license $8.00 /pkg of 10; Includes Pickup ^'14RIBAULT Private $5.75/mo non- exclusive N/A Once /week- resid. Backyard N/A Company Several haulers r!. ?tSH:1LL Private I $12.75/3 mo non- exclusive Non - exclusive Non - exclusive Once /week - resid. Once /week- resid. _ N/A Backyard N/A Company 2 haulers STILI.WATFR Private $7,05 /mo curretlt'ly; No limit City Through 1992 -12 yr Junker San. 7;601mo.'84'* -'85 contract PUDSON Private T.,haulers of Once /week - resid. Backyard No limit City 6 years Junker San. $6,15 /mo, -. 1984 comm'l; non- exclusive 9AYPORT Private $6 /mo - exclusive 2 haulers - non Once /week - resid. Backyard No limit City 6 - 8 years Junker San, answer exclusive OAK PARK HEIGHTS Private - _No $6.00 /= - exclusive exclusive Oftce /week - resid. Curbaide N/A Within prop, 6 years Junker San. tax state't b " 4F ♦ 61� � � t. 3 �. R T. 4 yc![ *UTCHINSON FIRE DEPARTMENT 205 Third Avenue South East H UTCH I NSON. MINNESOTA 55350 M E M O R A N D U M DATE: 25 May, 1984 TO: MAYOR & CITY COUNCIL FROM: FIRE.CHIEF SUBJECT: HAZARDOUS MATERIALS INCIDENTS Request that the Hutchinson City Council appoint the Fire Chief,or his representive, Officer In Charge at all hazardous materials incidents. cc Police Chief • RESOLUTION NO. 7760 • A RESOLUTION CONCERNING IMPROVEMENTS ON A PORTION OF STATE HIGHWAY 7 AND 22 WHEREAS, the continued Commercial, Industrial and Residential development along T.H. 7 and 22 from Kouwe Street to the West City Limits (Campbell Lake) since 1967, has created a traffic and safety problem for the traveling public and, WHEREAS, the State of Minnesota Department of Transportation and the City of Hutchinson have discussed the need of improvements of State Highway 7 and 22 from Kouwe Street to the West City Limits (Campbell Lake) to improve said traffic and safety conditions, BE IT RESOLVED, by the City Council that the Minnesota Department of Transportation is requested to provide improvements on the aforesaid portion of State Highway 7 and 22, consisting particularly, of storm sewer, curb and gutter, signal lights, grading, widening, right turn lanes and center left turn lane to improve the aforesaid problems. BE IT FURTHER RESOLVED by the City Council that the Minnesota Department of Transportation study the traffic speed on said portion of Highway 7 and 22 for the purpose of reducing the speed limit on all or part of the area. Said studies should be done on an annual basis until two (2) studies are completed after the requested improvements are completed. Motion by: Seconded by: to adopt said Resolution, and upon vote being taken, the following voted in favor of Resolution No. 7760: The following voted against said resolution: Adopted by the City Council this _ day of , 1984. Robert H. Stearns, Mayor ATTEST: Gary D. Plotz, City Administrator -k • ADVERTISEMENT FOR BIDS HEAVY DUTY RESCUE UNIT BIDS CLOSE: 4:00 P.M. CITY OF HUTCHINSON, MINNESOTA NOTICE TO BIDDERS Sealed proposals will be received untill 4:00 P.M. June 25, 1984 by the City Manager, City of Hutchinson, Minnesota, in behalf of the City Council of the City of Hutchinson, Minnesota for the following: ONE (1) FIRE DEPARTMENT HEAVY DUTY RESCUE UNIT AND APPURTENANCES All equipment must meet the minimum specifications as set forth. Specifications and proposal forms may be obtained from the City Manager's Office. All bids must be on the proposal form furnished by the City Manager. All bids must be accompanied by a certified check or bidder's bond in the amount of 5% of the total amount bid. The City reserves the right to reject any or all bids and to waive all informalities. Bids should be addressed to the City Manager, Hutchinson, Minnesota and be clearly marked "bids for Fire Department Heavy Duty Rescue Unit ". Publish: Gary Plotz City Manager City of Hutchinson, MN P -1 9 ---<2 -/. I' F0 • SPECIFICATIONS FOR • Furnishing and delivering to the City of Hutchinson, Minnesota, one (1) only, Fire Department Heavy Duty Rescue Unit and Appurtenances for the City of Hutchinson Fire Department. Bidder must submit with his bid, detailed specifications, circulars and all necessary data on the equipment he proposes to furnish. Bidder must list all exceptions to the specifications as set forth by the City of Hutchinson and furnish supporting data as to their equality to the item they are taking exception to in the specification. GUARANTEE WITH BID To protect the interests of the City, the Bidder guarantees that the equipment offered is standard new equipment, the latest model of the regular stock product, with parts regularly used for the type of equipment offered. The Bidder also quarantees that no attachments or parts have been substituted or supplied contrary to the manufacturers recommendation and standard practice. The Bidder shall defend any and all suits and assume all liabilities for any and all claims made against the City of Hutchinson or any of it's officials or agents for the use of any patent process, device or article forming a part of the apparatus, or any appliance furnished under the contract. GENERAL CONDITIONS The Bidder will be required to state the length of time he will guarantee said apparatus and all it's parts from failure due to improper workmanship and defective materials from the date of delivery and acceptance by the City of Hutchinson and shall make good at his own expense and cost, all such defects as may develop within such a period, and in case said Bidder shall fail to remedy such defects within a reasonable time after notice has been given by the City of Hutchinson, said City is authorized to make same and recover costs from the Bidder. P -3 The Bidder shall furnish a statement of service he will preform for maintenance of the unit. The Bidder shall be required to furnish satisfactory proof with his bid that repair parts and service are quickly available to the City for a reasonable period of time after delivery and acceptance of the unit. A Bidders bond or certified check in the amount of 5% of the total bid shall accompany the bid proposal. The City Council reserves the right to reject any or all bids. The City shall require the successful bidder to meet with represen- - tatives of the fire department to discuss the intent of the written specifications. Prior to entering into a contract a memorandum of understanding shall be executed between the City of Hutchinson and the bidder. Said memorandum of agreement shall indicate agreement between the parties to all items of the specifications. The City of Hutchinson reserves the right to conduct reasonable test of the apparatus prior to acceptance. The use of manufacturers or product names in these specifications is to indicate a standard of quality desired. The attached drawings included as a part of these specifications are to indicate a concept of equipment desired. The drawings are not to scale and are not to be considered for ar as construction line drawings. The successful bidder shall be required to submit detailed construction line drawings to the Chief of the fire Department for approval prior to the commencing of construction of the unit being bid. -^V 0 P -4 0 4 0 MEMORANDUM TO: City Council FROM: City Administrator RE: UPGRADE OF MEMBERSHIP IN LOGIS 0 Background The City joined LOGIS in 1977 as an Operating Associate Member. This membership category permitted us to participate in the system without "buying in" to previous software development. However, this membership category does not give us a full vote on the Board of Directors. We have now been a member long enough so that our annual contribution to the system's development and improvement fund has, in effect, paid for full membership status. All that is needed to receive full membership status is to accept the upgrade. The change will not affect our present or future obligations or commitments to LOGIS. It simply gives us a stronger voice in the affairs of the consortium. Recommendation It its recommended that the attached resolution requesting an upgrade of membership in LOGIS be adopted. 9 -1, 3 RESOLUTION NO. 7759 RESOLUTION REQUESTING AN UPGRADE OF MEMBERSHIP FROM ASSOCIATE TO FULL MEMBERSHIP WHEREAS, the City Council of the City of Hutchinson authorized participation in LOGIS as Associate Member; and, WHEREAS, the City requested Associate Membership status to avoid the unnecessary cost of matching prior member investments in LOGIS to attain full status; and, WHEREAS, the City was admitted to LOGIS as an Associate Member on July 27, 1977; and, WHEREAS, recent changes to LOGIS policies permit Associate Members to upgrade to full membership status with no change in cost or liability to the City; and, WHEREAS, such a change would be advantageous to the City by permitting a .strengthened vote in the affairs of LOGIS in the form of a full vote on the Board of Directors and eligibility for the City's representative to serve on the LOGIS Executive Committee. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson that it requests a change from its membership in LOGIS from Associate to Full Member status. Adopted by the City Council this 11th day of June, 1984. ATTEST: Gary D. Plotz City Clerk Robert H. Stearns Mayor • 0 (612 ) 587.5)5] 41TY OF I-. U7CHINSON 37 WASHING TON AVENUE WEST HUTCHINSON, MINN. 55350 TO: Mayor & City Council FROM: Bruce Ericson, Parks & Recreation Director DATE: June 7, 1984 SUBJECT: Recomendation from Park Board to initiate referendum in August At the May 30, 1984 meeting of the Park Board there was a discussion about the Recreation Field House and Pool issues. It is the board's rec- ommendation to the Mayor and City Council that they initiate a referendum in August combining the Field House and Pool issues and that it not exceed the amount of $500,000. klm � -G. (612) 587 -5151 r CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 June 7, 1984 Mayor Robert H. Stearns and The Hutchinson City Council RE: Resolution concerning recreational facility bond issue Dear Mayor Stearns: I have been asked to prepare several alternative means of phrasing the question that will be put to the voters concerning issuance of general obligation bonds for a recreational facility. The following sample questions may be used at the council's discretion: Sample One: Shall the City of Hutchinson issue its General Obligation Bonds in the aggregate principal amount of $500,000 for the purpose of providing funds for the construction of a municipally owned recreational facility? Sample Two: Shall the City of Hutchinson issue its General Obligation Bonds in the aggregate principal amount of $500,000, said funds to be combined with other funds available to the City of Hutchinson and utilize for the construction of a municipally owned recreational facility? Sample Three: Shall the City of Hutchinson issue its General Obligation Bonds in the aggregate principal amount of $500,000, said funds to be combined with other funds available to the City of Hutchinson and utilize for the construction of a municipally owned recreational facility to be located adjacent to the Hutchinson Civic Arena? As you can see, each of the sample questions contains more information than the question immediately preceding it. The amount of the information and the form that it takes can be varied at the Council's discretion. The type of recreational facility planned could be specifically described, its location named, the total cost given, the source of the funds specified or designated. The more specific the question becomes the more information is given to the voters. This has advantages in that it may very well make it easier for voters to understand exactly what it is they are voting for. The disadvantage is that by making the question more complex it is much easier to find some reason to vote against the proposal. It also would greatly restrict the city's discretion in the use of the bond funds. For example, if the site of the recreational facility was specifically named, it would be very difficult to use bond —67 Mayor Robert H. Stearns and The Hutchinson City Council funds for the construction of a facility at some other For this reason I recommend utilizing a question that the bare minimum information necessary. All the other information should be given to the voters prior to the JHS:dlp Sincerely yours, location. contains referendum. SCHAEFER LAW OFFICE By/ s H. Schafer Ja es H. Schaefer Hutchinson City Attorney 4 a 12) 587 -5151 F CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 June 7, 1984 Mayor Robert H. Stearns and Members of the Hutchinson City Council RE: Option for purchase of Boldt property (Water Treatment Facility) Dear Mayor Stearns: Marlow Priebe, Fred Roberts and myself recently discussed with Mrs. Gilbert Boldt the possibility of the city obtaining an option to purchase approximately 50 acres currently owned by Mrs. Boldt. This property if purchased would be utilized for the future sewage treatment plant. Mrs. Boldt indicated that she would discuss the matter with her daughter and her attorney and contact us at a later date. On June 7, 1984 Ron McGraw contacted me to discuss this option. Mr. McGraw indicated that Mrs. Boldt was willing to give the city a purchase option under the following conditions: 1. The initial option would run for a period of ninety days. This option could be secured by a payment to Mrs. Boldt of $2,700. The city would be able to extend the option time by an additional ninety days upon further payment of $2,500. If the option was exercised during that time frame, the $2,500 paid for the extension of the option would be applied to the down payment made on the property. 2. The total purchase price for the property would be $250,000. 3. The property would be sold on a contract for deed that would extend over three years. Payments would be made in equal installments. If the city would prefer,the contract may run for five years with five equal annual installments. 4. A thirty percent down payment would be required with the balance financed at 13% annual interest rate. 5. The city of Hutchinson would be responsible for all surveying and test costs. 6. Mrs. Boldt would retain any rent paid for the year 1984 whether the option was exercised or not. This option would bind the property to the city for a minimum of three months and a maximum of six months. If the maximum option is utilized and the city purchases the property, the cost of this six -month option would be $2,700. If the option is extended to its full length and the city chooses not ki Mayor Robert H. Stearns and Members of the Hutchinson City Council June 7, 1984 Page Two to purchase the property, the cost to the city will be $5,200. If the option is not extended or if the city exercises its purchase option within the first ninety -day time frame, the cost to the city will be $2,700. As you can see, the option will add approximately one percent to the total cost of the purchase of the property. If the city is certain that this property is acceptable as a site, it may be advisable to consider entering into a purchase agree- ment with Mrs. Boldt immediately rather than negotiating and paying for an option. If the city is to purchase the property, Mrs. Boldt is anxious to have the sale consummated as quickly as possible. By consummating the sale immediately, the city would obviously be saving the $2,700 that it would expend in obtaining an option for purchase. I'have discussed this matter with Mr. McGraw and Mr. McGraw indicates that Mrs. Boldt would be receptive to an immediate sale of the property along the terms outlined in the proposed option agreement. If you have any questions, please feel free to contact me directly. JHS:dlp Sincerely yours, SCH E W OFFICE By/ efer Hutchinson City Attorney cc: Ron McGraw Marlow Priebe 0 HUTCHINSON PUBLIC SCHOOLS off? >.r .;4 TIE,., . IN DE PEN D ENT SCHOOL DISTR ICT NO. 423 ti ` °` HUTCHINSON, MINNESOTA 55350 May 23, 1984 The Honorable Mayor Stearns Hutchinson City Hall Hutchinson, MN 55350 Dear Mayor Stearns: The enclosed letter was received from the Hutchinson Safety Council concerning a safety issue on Grove Street where the elementary youngsters load and unload from the busses. The Hutchinson School Board, at its May 22, 1984 meeting, passed a resolution that this concern should be passed on to the appropriate city authorities and that the Hutchinson School Board requests the cooperation of the city to alleviate this problem as per the Safety Council's recommendation. If you desire additional information concerning this item, Dr. Hoffman and I 'would be very happy to meet with you at your convenience. Sincerely, Glenn MatejkaG Superintendent of Schools GM /bn cc: Donn Hoffman Ca�rol Haukos vGary Plotz CENTRAL DISTRICT SERVICES 30 Glen Street Nonh Phone 1612] 587.2860 SENIOR HIGH SCHOOL Ruben, Road Phone 16121587-2151 AREA VOCATIONAL - TECHNICAL INSTITUTE 200 Century Avenue Phone 16121 587 -3636 CROW RIVER COOPERATIVE CENTER 980 2nd Avenue Somheam Phone (612) 537 -4910 EQUAL OPPORTUNITY EMPLOYER :l JUNIOR HIGH SCHOOL Robes Road Phone 1612: 587-2854 ELENIENTARYSCHOOL 100 Glrn Street Phone 1612; 567 -2837 q—_i4 r,ay 70, 13gi, mr. Donn Hoffman Hutchinson Public Schools 30 Glen St_eet Hutchinson, Nom": 55350 Dear Mr. Hoffman: o} /Y� v The intent of this letter is to inform you th =_t at the last Hutchinson Safety Co mcil meetir.,; the following reco._endation Was ?_Dproved regarding the school bus pankino sitl3atiOn at the elementary school. The reco nnendat_on is that Grove Street shoe d be restricted to allow buses only during the times o= 7:30 A.M. to 8:30 A.M. and 2:30 P.M. to 3:30 P.M. Monday thru "ri day. Approp_^iate signs should be posted at the Grove Street and 2nd _..-ernie intersection. The Safety Council understands that a change of this nature would re- quire school and city action, howaver, we urish to .-0 on record at this time tsith this recommendation. 'r_nank you for your time and ef-Fo_ ^t regarding this Clatter. Sincerely, rr f � Carol Haukos Secretary cc: Larry Ladd _� l 0 0 Q�- c 12) 587.5151 ' / ':'HarcH C/f Y ©i= muTctr`!rL1soiv 37 WASHING ION AVENUE WEST G' r HUTCHINSON, MINN. 55350 June 1, 1984 RE: Safety of Elementary Children Dear Property Oeaner: The School District and Hutchinson Safety Council are concerned with the safety of children when loading and unloading elementary school children in the morning and afternoon along the one block section of Grove Street. Specifically, the Hutchinson Safety Council has recommended that that sec- tion of Grove Street (one block) be restricted to allow buses only during the following tines: 7:30 A.M. to 8:30 A.M. 2 :30 P.M. to 3:30 P.M. Monday through Friday Monday through Friday Copies of correspondence from the School District and the Safety Council are attached. The proposal is now referred to the City Council for a first reading of a city ordinance at the Pionday, June 11, 1984 City Council meeting at 7 :30 P.M. in City Hall. Your input is always welcomed. Sincerely, CITY OF HUTCHINSON Gaot .. City Administrator GDP •ms cc: Jayor 6 City Council REGULAR COUNCIL MEETING June 11, 1984 WATER 4 SEWER FUND *State Treasurer Soc. Sec. contribution $291.06 *State Treasurer PERA 322.68 *U.S. POstmaster postage water bills 142.67 Davies Water Equipment supplies 177.21 Flexible Pipe Tool Co. supplies 172.90 Am. Payment Center payment box rental 50.00 Cash Drawer #4 title €, Plates 14.50 Crow Chemical chemical cleaners 143.25 Central Mn. Com. Inc. repairs S4.74 Com, of Revenue May sales tax 304.64 Farm $ Home supplies 46.65 Farmers Elevator weighing sludge 2.00 Feed Rite Controls acid 656.93 Fitzloff Hardware supplies 251.96 G $ K Services uniform rental 123.05 Hutch Coop gasoline 171.07 Home Bakery open house supplies 25.00 Jahnkes Red Owl open house supplies 8.80 Junker Sanitation june refuse hauling 18,408.00 Juul Contracting supplies 34.S5 McLeod Co. Sanitary Landfill May dumping chgs. 16.00 Mn. Valley Testing Lab. testing 283.50 Plaza OK Hardware supplies 11.57 Power Process Equipment services 316.50 RCM professional fees 11,674.87 Ralph B. Carter Co. supplies 433.07 Rutz Plbg. & Htg. supplies 2.79 R.E. Mooney £, Associates supplies 3271.48 Swanke Motors Inc. 2 1984 GMC trucks 15,251.48 Van Waters $ Rogers chlorine 959.86 Waldor Pump repairs 473.81 Blue Cross Blue Shield June medical ins. 1337.03 Canada Life June dental ins. 145.54 Firemans Fund School Ins. June LTD ins. 46.44 Hutch Leader open house $ refuse hearings 335.60 Hutch Utilities electricity $ gas 11,474.05 Ind. School Dist. 423 gasoline 300.23 Louis computer charges 425.42 Mn. Mutual Life INS. June life ins. 46.19 Quades repairs 458.55 $ 68,665.64 CENTRAL GARAGE FUND *State Treasurer Soc. SEc. contribution $ 51.24 *State Treasurer PERA 51.24 Am. Office Products label holders 67.20 Fenton Motors supplies 150.00 Thill Track F, Tractor Service parts 2500.00 Amoco Oil Co. gasoline 134.70 Brandon Tire Co. repairs & tires 1787.85 0 -2- 0 Farm & Home supplies 2.60 GTC Auto Parts supplies 1653.50 Hutch Iron $ Metal iron 13.60 Hutch Wholesale supplies 266.93 Jerabek Machine Shop parts 7.84 MacQueen Equipment parts 27.59 Plaza OK Hardware supplies 6.42 Road Machinery $ Supplies parts & repairs 7392.11 Schmeling Oil Co. oil 192.06 - Schwanke Motors repairs 19.95 Quast Transfer repairs 37.60 Ag Systems Inc. supplies 201.52 Blue Cross Blue Shield June medical ins. 174.60 Canada Life June dental ins. 19.03 Firemans Fund School Ins. June LTD ins. 6.18 Mn. Mutual Life INs. June life ins. 6.18 Larry Buske subpoena fees 14,769.94 GENERAL FUND *Mn. Twins 44 tickets $352.00 *Midcontinent Theatre Co. 100 tickets 225.00 *Gametime 1 diamond net 4425.63 *State Treasurer Sec. Sec. contribution. 2540.60 *State Treasurer PERA 3746.90 *IQ.1A employer contribution 162.54 *State Treasurer boat registration fees 170.00 *State Treasurer boat registration fees 186.00 Mike Carls refund of FICA deducted 583.87 John Mlinar refund of FICA deducted 482.56 Betty Bach swimming refund 10.00 Ken Katzer playground refund 10.00 Sandra Petterson gymnastics refund 10.00 George Plath shelter permit refund 5.00 Judy Radunz zoo trip refund 14.00 Robyn Reece baseball refund 20.00 Larry Buske subpoena fees 10.46 Wes Daak air cond. repair 15.00 Donald Hagen subpoena fees 10.46 Erin T. Sim 2 performers 4 performances 40.00 Judy MacKinen swimming refund 15.00 Ernest Nelson swimming refund 15.00 Chas Bailly 4 Co. auditing services 2250.00 Figgie Acceptance Corp. truck payment & interest 25,396.10 Hutch Milk HOuse supplies 46.90 IACP registration fees 105.00 Intl Sec. of Fire Service slide tape program 43.00 Le Bistro Cafe 10 lunches 55.89 McLeod Co. Highway Dept. fire station signs 155.92 PETERSON Bus Service bus rental 180.00 Recreation Dept. 46 tickets for seniors 207.00 0 !c= Anderson Interiors Inc. Crow River Cable MRSF Persians Prairie House 66 Station Prairie House 66 Station Sterner Lighting Systems Cyclone Fence The Champion Co. ERickson Big D Tonys Pizza Service John Bernhagen Sec. Bank $ Trust (Tepley Equipment) AMI Roto Rooter Amoco Oil Co. Allen Office Products Alberecht OII Co. Big Bear Brinkman Studio Browns Greenhouse Carr Flowers Cash drawer #4 Central Mn. Com. Inc. CR Vet Clinic Coca Cola Bottling Com. of REvenue Culligan WaterCond. County Recorder Don Streicher Guns Family Rexall Drug Farmers Elev. Assn. Floor Care Supply Farm $ Home Fitzloff Hardware GTC auto parts Pamida Great Plains Supply George Field G $ K Services Hutch Coop Henrys Candy Co. Home Bakery Hutch Drug Hutch Iron & Metal Hutch Fire & Safety Hutch Wholesale Supplies Ink Spots JC Penney Co. Jahnke Red Owl Johnsons Super Value Juul Contracting L $ P Supply Lamberts Standard Mankato Mobile Radio Marco Bus. Products 0 paint $ 10.07 cable service for june 4.95 sanctioning umpires 40.00 calculator 214.00 gasoline 13.75 gasoline 232.12 supplies 180.00 parts 97.12 line marking machine 1522.40 concession stand supplies 141.19 concession Band supplies 147.00 June compensation & expenses 862.48 parts 48.92 services 38.00 gasoline 26.26 supplies 120.58 kerosene 13.20 supplies 18.79 film 24.00 flowers 78.00 plant & arrangement 30.00 mist. supplies 32.14 repairs 139.50 boarding fees 96.50 concession stand supplies 311.90 May sales tax arena 9.66 salt and monthly service 33.30 recording fees 10.00 supplies 294.25 supplies 100.54 chemicals 74.20 supplies for cleaning etc. 190.56 supplies 174.36 supplies 324.25 supplies 56.44 supplies 9.54 supplies 138.73 meeting 46.00 uniform rental 544.05 gasoline 1426.38 concession stand supplies 510.79 supplies for meetings 88.94 supplies 16.27 used pipe 9.00 inspections etc. 200.55 supplies 16.80 printing 126.50 Neuman uniform pants 18.48 supplies for concession stand 87.20 concession stand supplies 11.37 round grate, tree dump F, frost boils 390.00 supplies 50.39 car washing 3.00 204.69 repairs 4.05 supplies 0 -4- 0 McLeod Coop Power Assn. electricity $ 477.87 Meeker Sand F, Gravel rock & sand 1046.20 Kenneth Merrill meeting mileage 25.30 Mn. Fin. Officers Assn. dues 70.00 Montgomery Wards supplies 5.95 McGarvey Coffee police coffee 120.40 Northland Beverages concession stand supplies 178.38 Plaza OK Hardware supplies 83.74 Marlow Priebie Public Works meeting 302.99 Thomas Patco. Co. paint and supplies 1931.25 Rick Plbg. $ Htg repairs 37.50 Rannow Electric fan installation 220.97 Rutz Plbg. $ Htg. repairs 139.70 State Theatre June rental of office 325.00 Richard Waage 27 boxes amno 337.50 Schm eling Oil Co. oil 63.30 Simonson Lbr. Co. supplies 112.58 James Schaefer 11 june fees 962.50 Uniforms Unlimited clothing $ equipment 153.25 Tombstone Pizza Corp. concession stand supplies 74.00 UBC supplies 745.56 U of Mn. tree inventory tape 100.00 U. of Mn. film rental 8.00 Wm. Mueller & Sons_ road materials 201.00 Zahl Equipment gas keys 603.80 Blue Cross Blue Shield June medical ins. 11,418.19 Crow Chemical chemicals 201.82 Co. Treasurer dl fees for co. 166.50 Canada Life June dental ins. 1283.85 Firemans Fund school Ins. June LTD ins. 554.49 Hutch Leader publications 634.96 Orlin Henke june intown mileage 30.00 Hutch Utilities electricity 7244.95 Ind. School Dist. 423 gasoline 2418.77 Logis computer charges 3167.75 Mn. Mutual Life INs. June life ins. 440.84 Olson Locksmith repairs 49.90 Gary Plotz June intown mileage 150.00 Quades supplies 0 repairs 1061.87 Rockite Silo Co. supplies 293.95 James Schaefer mileage for Ct. appearances 56.60 $ 88,604.17 -5- Library Const. Bonds Ehlers $ Associates sale $ issuances of bonds 8362.50 mun. bond rating 590.00 Moodys Investors 8952.50 BONDS OF 1983 6083.29 Juul Contracting construction costs construction costs 10,778.23 Buffalo Bituminous 334.13 J.W. Hanson Construction construction costs 17.195.65 1981 PARKING BONDS 4130.68 J.W. Hanson Construction construction costs Contracting construction costs - disconnect water 75.00 juul .W. 4205.68 BONDS of 1984 10,198.12 Ehlers & Associates sale $ issuance of bonds construction costs 202,085.02 Wm. Mueller $ Sons 2262.00 Buffalo Bituminious construction costs construction costs 7808.48 J.W. Hanson Construction 40.00 Juul Contracting excavate test holes b1oodys Investors mun. bond rating 2233,,203.203. 62 LIQUOR STORE FUND wine $ liquor 1971.78 Griggs Cooper 4 Co. wine 4 liquor 1161.15 Ed Phillips $ Sons hi wine & liquor 1471.84 Quality Wine Co. wine $ liquor 1513.21 Griggs Cooper $ CO $ liquor 3878.49 Ed Phillips $ Sons wine Social security 266.54 State Treasurer PERA 209.42 State Treasurer payroll 4064.60 C ity of Hutchinson 2039.55 Friendly Beverage Co. beer 10,273.80 Locher Bros. beer beer 21,240.35 Lenneman Beverage beer 10,754.20 Triple G 43.50 Bernicks Pepsi Cola mix collated form 26.00 Ink Spots labels 495.04. Monarch Marking advertising 100.00 hfn. Police Chief Assn. Refrigeration air cond. repair 41.50 Schlueters Internal REvenue Service annual license 54.00 56.53 Hutch Telephone Co. May hone service y p 17.20 American Linen Supply towels for May April freight chgs. P 328.86 Sprengler Trucking $ 59,991.56 587 -5751 r CITY OF HUTCHINSON 37 WASHING TON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M FOR YOUR INFORMATION DATE: June 11, 1984 T0: Mayor & City Council --------------------------------- FROM: Kenneth B. Merrill, Finance Director SUBJECT: Recreational Building /Pool - Cost and Financing _ _ — (Requested by Alderman Pat Mikuleclo Gary Plotz had gone through a proposal for the recreation /pool facility based upon the following: COST: Building $712,580 (Floor added, weight and meeting room deleted) Pool 250,000 TOTAL ESTIMATED COST $962,580 Gary proposed the financing as follows: 1985 Federal Revenue Sharing $135,000 Capital Projects Funds 223,399 General Fund 100,000 Bond Issue 500,000 $958,399 (Interest Earnings for Difference) /ms 587.5151 Hahn' / CITY OF HUTCHINSON W t -�- 37 WASHINGTON AVENUE WEST W 1 37 MINN. 55350 FOR YOUR INFORMATION N, E M o R A N D U M DATE: June 11, 1984 TO- Bruce Ericson, Parks & Recreation Director FROM- Alderman Pat Mikulecky SUBJECT: Civic Arena Concerts - Any time the City has any involvement im concerts at the arena we would like the City Council to be notified. To the best of my knowledge, neither the Parks and Recreation Board nor the City Council has been filled in on any of the particulars of the Louise Mandrell concert. We are in support of promoting the arena with such activities which bene- fit the City and create revenue. However, what we would request from this concert, and any in the future, would be a complete expense report, which would entail the amount of exposure the City has in the concert as far as costs, the amount of time spent by Bruce and Marv,and also the time of each Cit} employee's involvement, the amount of phone calls, the estimated cost of utilities for the concert and set -up, transportation costs for equipment pick -up or whatever is needed. The goal here is to get the total amount of money that the City has involved in one of these concerts. We request that planning for any future concert(s) will need the approval of the City Council if the City is involved. cc: Mayor & City Council /ms • MINUTES • FIRE DEPAkIM -NT - REGULAR MEETING !1ONDAY, MAY 7, 1984 Chief Henke called the meeting to order at 8:12 P.M. Roll call was taken and the minutes of the April meetings were read and approved. Larry Thompson reported for the Centennial Committee and said the pins are almost ready. They will have some made to take to the State Fire School. Also, the T- Shirts have been ordered. Tim Schloeder reported on the trip to h'isconsin and the different ideas that , - --re gained for the new rescue vehicle. The By -Laws committee reported on its progress. They will leave a sheet in the Control Room for your comments or changes you would like to see made. Recommended changes will be brought before the Department at the June meeting. The following fire runs and bills were ordered paid from there proper accounts: City Bud eft Conway Fire & Safety 368.00 Mid- Central Fire 185.50 Family Rexall Drug 9.48 Blumberg Audio - Visual 609.84 Brinkman Studio 13.10 Hutch Fire & Safety 104.67 Fitzloff Hardware 37.12 Synder Drug 22.26 Allen Office 545.00 Brinkman Studio 8.05 Mid- Central Fire 5.95 Simonson Lumber 83.82 Floor Care Supply 41.80 Rutz Plbg & Htg 1,395.00 Mid- Central Fire 1,456.00 Crow River Co. Club Goebel Fixture Co. 12.24 Jewelry 3,611.50 Ideal Shoe Shop 26.00 Shady Family Rexall Drug 4.95 Emergency Pled. Products 39.72 Office Supply 50.61 I.S.D. #'423 9.75 General Account University of MN 220.00 Harvey Kemper 6.41 Allen Office Supply 19.85 Pete's Communications 42.40 MN State Fireman's Conv. 120.00 Carr Flowers 76.00 CMFRA 20.00 Hager Jewelry 105.55 Plato Fire 30.00 Dick Popp 20.00 Badge- A -Minit 281.59 Crow River Co. Club 780.00 Hager Jewelry 3,611.50 Shady Riven 280.00 Allen Office Supply 50.61 Fire Departme tlinutes Monday, May 7984 Rural Account • Mankato Mobil Radio 61.63 Brad Emans 4.00 Orlin Henke 21.25 Dar Zieman 9.00 Myron Johnson 18.00 City of Hutch 1,845.00 Shannon Beem 2.00 Coast to Coast 28.52 Sheldon Nies 2.50 Allen Office 31.43 Dick Popp 9.00 Rutz Plbg & Htg 29.50 Fire Runs 4/3 Hutchinson Hospital 4/9 Drill 4/9 Cook 4/13 Makorsky 4/14 Evergreen 4/16 Drill 4/18 El eme -itary School 4/19 DeMars 4/19 Schoelerman 4/20 Grass Fire 4/24 Forcier 4/25 O'Keefe 4/26 Sky 41arn 4/27 Nygaard Gary Henke had the results on the annual dance and also made his quarterly report. The retirement letter from Lowell (Pete) Peterson was read. His retirement will be effective May 7, 1984. It was accepted with regrets. Lyle Labraaten and Ken Johnson were present and were voted on for membership to the Department. Lyle was accepted but Ken did not receive a majority vote needed for acceptance. Tim Schloeder stated the Philadelphia collars are in and ready for use. Clint Gruett wants everyone to be careful with the trucks and how we leave them after a fire call. Also, Clint is back on the Department full -time. A question was raised why someone is billed for a fire call in the limits of Hutchinson. It was explained that people out of our fire district are billed for our services. Gary Henke stated he would like only one person in charge of the goods for the Centennial Celebration. The meeting was adjourned at 9:12 P.M. Mark Christensen, Secretary • 11S7NUTES • FIRE DEPARTMENT - OFFICERS' MEETING MONDAY, MAY 14, 1984 Chief Henke called the meeting to order at 9:40 P.M. Assistant Chief Popp reported that people without one year on the Department cannot attend sectional or state fire schools or conven- tions. Also, we have one opening for the state fire school. Brad will call and cancel one reservation. Captain Monce reported on a new product, AFFFP. He suggested that we get some and test it. Also, Glencoe will have a pumper school in August and a possible county -wide disaster drill. An elevator drill in Brownton was discussed. There was a suggestion and discussion to make a 4 inch tank -to -tank water -jet system. Captain SOIIoeder requested when the Rescue Squad is dispatched not to say the Hurst Tool is needed. Chief Henke reported the specifications for the new rescue truck are being typed and sent out this week for bids. Gary Henke has put together a new firefighter's packet and presented it for comments or changes. Chief Henke asked what should be done with the old helmets. It was suggested and agreed to give them out to the winners of the Fire Prevention Week poster contest. The meeting was adjourned at 10:24 P.M. Mark. Christensen, Secretary &NEERLMD LIBRARY SYSTEM BOARD• FOR YOUR INFORMATION May 14, 1984 Present: Curt Johnson, Appleton Representing: Appleton Sue Nelson, Benson Benson James Phalen, Graceville Bic Stone County Dallas Lundstrum, Bird Island Bird Island Steve Boehlhe, Montevideo Chippewa County Lionel Barker, Glencoe Glencoe Angelyne Montonye, Graceville Graceville Albert Linde, Hutchinson " Hutchinson Dorothy Hinseth, Sunburg Kandiyohi County Wayne Hebrink, Renville Kandiyohi County Jean Stranberg, Atwater Kandiyohi County Delores Condon, Litchfield Litchfield Judy Oestreich, Litchfield Li_tchf.ield Kathleen Kubasch, Winsted " McLeod County Lilah Buhr, Stewart " McLeod County Anne Maguire, Madison Madison Ellen Moench, Eden Valley Meeker County Jeanne Lundstrom, Cosmos Meeker County Gladys Nelson, Crtonville " Ortonville Linda Ulrich, Renville Renville LeRoy Sanders, Willmar Willmar Sam Malone, Willmar " Willmar Burton Sundberg, Director Robert Boese, Associate Director Katherine Matson, Associate Director Absent: Stan Jacobson, Granite Falls* Representing: Chippewa County Arden Jerve, Milan Chippewa County Phil Gulstad, Dawson* Dawson John Horrocks, Hutchinson* " Hutchinson orlynn Mankell, New London* Kandiyohi County Shirley Schutt, Kerkhoven Kerkhoven Idelvin Dose, Glencoe* " McLeod County Steve George, Darwin* tdeeker County Jeanette Buchanan, willnar* W-41 1-mar *Excused absence Chairman Sanders called the meeting to order at 7:35 p.m. Kubasch /Moench moved and seconded that the minutes be accepted. Motion carried. The financial report was moved and seconded by NelsonJLuadstrou, for accentance. Carried. Quarterly budget report was presented by Mr. Sundberg. It was mentioned that the committees need to meet. Mrs. Matson passed out the statistical reports. There is a very good increase shown over last April. Newspaper clippings were passed around. Also an OPLIC newsletter in which it was stated that a coordinator has been hired for the state automation' project. The circus is the theme of the Sin mer Reading Program. All twenty -seven libraries and the two book-mobiles are participating. Mr. Boese reported that the RINGS project is now discontinued. It was also decided to approach the Swift County commissioners again to remind them of the option of belonging to the regional library system since Appleton, Benson, and Kerkhoven belong. Listings of all payroll and vendor checks are now available to only the Finance Committee. We are going to try this system and see how it works. Attention was called to the Halverson's Garage bill for the bookmobile motor. The bill was $4900, and we approved $3600. However, there was additional repair work needed and that was the best time to take care of the problems. Wayne Hebrink made a motion to pay the bills and it was seconded by Lilah Buhr. Carried. SAMMIE update: Mrs. Matson, Lionel Barker, and Steve Boehlke reported on the SAMMIE proposal to close down the SAMMIE office for one month. The office will be closed in July with two weeks vacation for the coordinator and then an additional two weeks with the office closed. It was decided to write up a job description for Nancy IAlsop and a consultant is also coming in to advise her and the SAMMIE Board. The state now.has a multi -type systems coordinator who started last week. Communications: Mr. Sundberg read memos from the Office of Library Development. A memo from Bill Asp stated that $22,617 in LSCA funds will arrive on May 24. The balance will come later in the fiscal year which ends September 30, 1984. There is a new federal regulation which says the money must be obligated by September 30, 1984. Sufficient copies of the COM catalog will be produced and distributed in the entire regional area with this LSCA funding. Long Range planning dates are from July 1, 1984 to Juen 30, 1989. The state LDS office implied we could not make application for the automation grant for the IBM personei computer for Montevideo this year but we will leave it on order and pay from our own fund balance. We're on the waiting list. »NG On May 2 -4, Bob Boese, Kathy Matson, and staff members Martin Swalboski, Litchfi *ld, Mary Henke, Hutchinson, and Natalie Quinn, Willmar, all attended the Minnesota Library Association meeting. It was decided to continue to restrict the use of video movies to library members in Benson. Mr. Boese urged people who were unhappy to call their county commissioners. Cosmos is enlarging their library building. Hutchinson is planning to start construction on their library building in September. Meeker County business: Meeker County used the minimum figure put out by the state to set their budget for this year. The commissioners stated there had been undue expenses because of storms and road repairs were necessary. This figure is $3,957` short of the requested amount. It was felt that the county is going behind more each year. It was proposed that the services in Meeker County be discontinued for one month which would give an estimated cash savings of $2,265.00. Barker / BOehlke made and seconded the motion. The vote was 10 to X0 with Chairman Sanders voting against the motion and breaking the tie. Further discussion revealed suspending services for seven weeks would result in saving the entire amount of $3,957. Oestreich/Ulrich made and seconded a motion to close the libraries and suspend services for seven weeks. The vote was 15 to 4 (with 1 abstaining) and the motion carried. Sue Nelson /Oestreich moved we split the time - -two weeks at the end of August, all of September, and the first week in October. Motion carried. New business: _ Kathy Matson presented the first draft of the Long Range Plan. State law requires . a five -year Long Range Plan to be submitted every two years. This is for 1984 -1989. The administrators each did a section. The Long Range Planning Committee consists of Sue Nelson, Steve George, Linda Ulrich, and Kathy Matson. It needs to be approved at the June meeting. Kathy Matson went through the report along with Bob Boese. They would like written or oral comments within the next month. The revision will be sent in June. They particularly wanted comments on the audio records section, 16mm films, and consideration of the annual per capita expenditures- -will this be adequate? The Finance Committee needs to meet to discuss the proposed budget. The tentative 1985 budget was passed out. The next meeting will btune 11 in Willmar. Chairman Sors adjourned the meeting at 9:40 p.m. DelgKes Ggndgn, A tina Secretary 2) 587.5151 vU7CH" "CITY OF NU i CAUNSON 37 WASHING TON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M May 24, 1984 FOR YOUR INFORMATION To: Hutchinson Airport Board of Adjustment _ __ Zoning Administrators: Lynn Township, Hassan Valley, Hutchinson From: Kaye Link, Secretary Subject: Organizational Meeting _ An organizational meeting for the Hutchinson Airport Board of Adjustment has been scheduled for Thursday, June 21, 1984 at 8:00 P.M. in Council Chambers of City Hall in Hutchinson. The purpose of the meeting will be to acquaint the Zoning Administrators and the Board of Adjustment with the procedure to be followed in the event that a land or air space use request is made in the zoned area. The Board of Adjustment will also consider appointing a Chairman and establishing their by -laws, if any. Enclosed you will find a copy of the newly printed Hutchinson Airport Zoning Ordinance. Please review the ordinance at your convenience. As there are a limited number of booklets, each ordinance booklet has been numbered. In the event that your association with the Hutchinson Municipal Airport Zoning Ordinance ceases, it would be appreciated if the booklet would be returned to City Hall. City Administrator Gary Plotz has been appointed by the Hutchinson City Council to serve in the capacity of Zoning Administrator for the Airport in relation to this ordinance. I will be contacting you by telephone the week of June 18 to confirm your attendance at the meeting. cc: Airport Zoning Board, Chairmen: Lynn Town Board, Hassan Valley Town Board, McLeod County Commissioners, Hutchinson City Council FOR YOUR INFORMATION .. .... ITY3 _ _ 0 ` , z. w ..1e 1� Cis .s u✓n.� _ I`, _ - —`�� , _ � I u/ ,.d I�tJ.�✓ ::s.v. I C. lsi' L/Z�a, I r.Jl- I I L. 71 I -- f ,_ • a 7rz a ar I u I �I ad 3� G _ r I I r d I ' I r aa� t �•} a I 7.1 all r mop I�r�ol! 781 - a 59 I '61 Ill _ v5l _ 9G t I' 1 7a� ' r I I , tar � � 4u 31 d: 9 a�II t I li III III I� .�34 II '7P I _ 771r t 98 i f0 I I _ I � I _ .. 071 - r1 I a7' '11i7� r, 7r4� 9 al 1 1 _ 13 o7T I." a II 7•A Il' .. 41� 17, 70 ir9 /4 41 _ I / �. I`f ' jraa I II I I � .3a ,I I ba,n, l.1 aS9�T 8h 13 47.=' I�S. 7i✓ %9 I .2 I q. /[ ... 4.87'3 r 12 1 7I I ll' i t I I J I _,i.� II II IpI VVV i II:. k A j '—T I •'I I J'.`. Sail I j', I '.I.� _ 1 *1 Make Sludge I'Munici Many communities underestimate the value of the waste material being produced at their wastewater, treatment and water purification plants. rt A, By Tone Boone )� F, It, ositive word association and a good waste management pro- gram are two key items that can spark new meaning to the word " sludge," thereby making agricul- tural land application of sludge a profitable way to dispose of waste material. This idea began from managing large hog and cattle confinements and selling excess animal waste to area farmers. When people learned of the idea of livestock manure (feedlot fertilizer) beice sold as a fertilizer source to interested farm- ers, the question arose about why municipal waste couldn't be treated in the same manner as livestock ma- nure. Today, several large and small Midwest municipalities are establish- ing and managing their wastewater treatment facilities and their water purification facilities as active fertil- izer plants. Municipalities are also managing their land application pro- gram in a manner that enables them to sell their waste material to area farmers in the same fashion as a fer- tilizer dealer would sell commercial fertilizer. John Adkisson, plant supervisor of the Hannibal, Missouri, wastewa- ter treatment plant, says, "By selling OUT waste material to area farmers, I feel they respect it and want it more, than if we were to give it away." Most municipalities wonder about the value of sludge. The annual in- come from sludge depends on the size of the municipality or the amount of sludge produced. This ranges from $1,000 for a small mu- nicipality to more than $100,000 for a large community. The value of the material will also vary depending upon farmer demand and the quality and efficiency of the land applica- tion program. One city that treats sludge as fer- tilizer is Quincy, Illinois. Officials hire a contractor to remove the sew- age waste and calcium sludge and apply them to farmland. Income collected during a 16 -month period of active application generated in ex- cess of $57,195 from farmers who had material applied to their land. Most municipalities . underestimate the value of the waste material they are producing at their wastewater treatment and water purification plants. In many cases, there are problems in disposing of the waste material due to poor explanations to the general public. A survey was taken to determine any negative attitudes within the general public when the word "sludge" or "waste disposal" is mentioned. What do most people think when they hear the word "sludge ?" In several surveyed cases, people said the word "sludge" was offensive. They thought it was dirty, smelly and worthless. Misinformed, they recall only the horror stories about sludge and how it can either hurt or kill. In general, the surveys show that the public doesn't trust anyone dealing with sludge. With the general low opinion of sludge, the problem was clear. Word association and public relations were poor. At that point, a new word as- sociation was introduced to the pub- lic — "municipal fertilizer." The word "fertilizer" conjures positive thoughts of money because people pay for fertilizer. So by changing the word association from "municipal sludge" to "municipal fertilizer," the identity changed from worthless to valuable. By having municipalities treating their waste material as fertilizer, it forces them to do a better job of planning their whole land applica- tion operation. Then, through time and good management, better public relations can be attained. But, this can be done only by developing a sound waste management program, specially tailored to each individual municipal system. Farmers play an important role in the success of any sludge program involving them. Without farmer support and acceptance of the pro- gram, allowing a municipality to ap- ply fertilizer to their land, the pro- gram would fail. Showing farmers the benefits of the products and the payback period are two important items. Farmers are Fertilizer" Municipal fertilizer and refuse. derived fuel are becoming valuable by-products of resource recovery. also interested in a good clean oper- ation that makes them look good to their neighboring farmers. Trust is most important. For this, • municipality must have the aid of • qualified consultant. A consultant can manage the waste management program and provide the farmers with the security and trust that the program is being handled properly. The consultant also provides an in- dependent viewpoint to assure that everyone is treated fairly. "I found the program of buying sludge very appealing as a low cost fertilizer," says J.D. Albsmeyer, an Illinois grain farmer, who has been participating in an ongoing land ap- plication program. "I really enjoy the increased corn yields experienced as well as the organic matter re- ceived that will improve my soil's til- lage." If a municipality is interested in "selling sludge as fertilizer," there are seven essential steps: •A sound marketing plan; •a qualified consulting firm; *good public relations; *positive word association; *strong farmer participation; •a clean and efficient operation; and, *good planning and manage- ment. ❑ Tony Boone is an agricultural consultont with Boone Consulting, a waste manage - meni specialist firm in Payson, Illinois. 32 American City & County /May 1984 0 E 0 0 1111 illl IIII � III league of minneso�ta pl ies 0 May 31, 1984 1►t�� TO: Mayors Managers, & Clerks FROM: Joe amnik, Legislative Counsel RE: Highway Jurisdiction Study Commission Hearings. �� 31 1234gs> kz 'tlA'1.9 ° A)z w FOR YOUR INFORMATION Few cities in the State are financially able to accept more roads into their municipal system yet that is what may occur as a result of the work of the State Highway Stud Commission. Created by the 1983 legislature, the Highway Study Commission is charged with evaluating the classification of roads and recommending possible changes in jurisdiction. The Citizens League has recommended that the state highway system be reduced from approximately 12,000 miles to 7,500. The cost of transferring approximately 1,000 miles to city and township jurisdiction in one study was estimated at 7 million dollars annually! The prospect of a potential shift of responsibility from the state to local governments of upwards of thirty -five million dollars annually should concern all city officials. What You should do. Make a point of testifying, or having your city engineer testier, at t e regiona earings conducted by the State Highway Study Lommission. Information on the time and location of these hearings as well as what items local officials should focus on in their testimony is enclosed. A few hours spent at these hearings may save your city thousands of dollars. Please try to attend. Enclosures JJ:ss I 83 university avenue east, st. paul, minnesota 55101 [61 2l 227 -5600 Bob Jensen District 36B Dakota -Le Sueur -Scott Counties Committees: General Legislation and Veterans Affairs Gaming Division Regulated Industries Transportation Vice - Chairman May 25, 1984' NOTICE OF HEARINGS Minnesota House of Representatives Harry A. Sieben, Jr., Speaker STATE HIGHWAY STUDY COMMISSION Representative Bob Jensen, Chairman The State Highway Study Commission will hold a series of hearings throughout Minnesota as listed below, in order to receive input from citizens concerning the commission study. The commission was formed as part of the Highway Funding Act of 1983 (Chapter 17) to study, in general, the size and classification of the state's highways and whether changes are warranted. A complete descrip- tion of the commission's duties is attached. Citizens and local officials are invited and encouraged to attend to provide the commission with information and opinions that will be useful to the study.' The hearing shedule is as follows: June 7, 1984 - Thursday 1 :30 p.m. Windom, Minnesota National Guard Armory - 1049 Fifth Avenue 7:30 p.m. Owatonna, Minnesota City Council Chambers - 540 West Hills Circle June 28, 1984 - Thursday 2:00 p.m. Grand Rapids, Minnesota Davies Hall - Itasca Community. College Highway 169 East 7 :30 p.m. Bemidji, Minnesota Holiday Inn - Birch Room - Highway 2 West June 29, 1984 - Friday R 1:30 p.m. Wadena, Minnesota High School Cafeteria - Highway 29 West r to: 0 167 State Office t ❑ 17995 Flagstaff St. Paul, Minnesota 55155 West, Farmington, Minnesota 55024 OVER Office: (612) 296 -0527 Home: (612) 463 -8010 • 0 Duties of the State Highway Study Commission as Defined in Minnesota Statutes 161.081, Section 14, Subdivision 2 Sec. 14. (HIGHWAY STUDY COMMISSION.) Subdivision 1. (MEMBERSHIP.) A highway study commission is. created to consist of five members of the House of Representatives appointed by the Speaker of the House, five members of the Senate appointed by the Senate Committee on Committees, and eight members appointed by the Governor. of the members appointed by the Governor two must be county commissioners, two must be township supervisors, two must be mayors of cities over 5,000 population, two must be mayors of cities under 5,000 population and not more than one member may reside in any one congressional district. The commis- sion shall select from its membership a chairman and other officers it deems necessary. Subd. 2.. (DUTIES OF COMMISSION.) The commission shall study: 1. A functional classification of all roads in the state of Minnesota, using criteria established by the United States Department of Transportation and such other cri- teria as are deemed necessary by the commission. In classifying roads the commission shall make.use of work already done by regional development commission and the Metropolitan Council. 2. The existing jurisdiction of all roads in the state and their appropriate jurisdiction based on functional classification. The attitudes of local units of government toward changes in highway jurisdiction. 4. Potential obstacles to transfers of highway jurisdic- tion, including transfers of support facilities and maintenance personnel. 5. Changes in the constitutional distribution of highway user funds which may be required as a part of any transfer of jurisdiction. 6. Existing and potential government structures to accom- plish jurisdictional transfers on a continuing basis. 7. Timetables for implementing any jurisdictional transfers. HIGHWAY STUDY COMMISSION STATUS REPORT So far the Commission has held seven meetings and heard from the Department of Transportation, the Association of Township Officers, the City and County Engineers Association, highway jurisdiction task forces of the Metropolitrn Council and the East Central Regional Development Commissions, and from the Citizens League. In future meetings the Commission will hear from other metropolitan counties, the League of Cities, the Association of Counties and potentially affected personnel and law enforcement groups as well as from interested citizens and officials in a series of outstate hearings. The Commission has not itself made any findings or reached any conclusions but it has heard a number of significant observations and suggestions. These include: 1) Minnesota has the fifth - highest total of roads and streets in the country but some of its other comparisons with other states are not as far out of line. Minnesota is 19th in the country in state highway -- miles, and 39th in the percent of all highway miles which are_on the - state system. The state is 14th in total miles per capita but 31st in state miles per capita. It is 26th in total miles per square mile and 33rd in state miles per square mile. It seems that where Minnesota seems out of line it is because of the total area of the state and the -- number-of non -trunk highway miles, particularly town roads. 2) Functional classification studies suggest that many miles of roads in Minnesota are under inappropriate jurisdiction. Fewer than half the. miles of the trunk highway system are principal arterials,-while counties have over 700 miles of arterial highways and cities have over 300 miles. 3) The benefits of realigning highway jurisdiction include greater equity among taxpayers and a greater likelihood that roads will get an appropriate level of attention in both maintenance and construction planning. The benefits do not necessarily include large cost savings or a net reduction in the total miles of roads and streets in the state. The major elements of highway cost ate independent of highway jurisdiction, and the main reason for the existence of almost all low- classification roads, that of access to property, cannot be changed by jurisdictional realignment. There is potentially a sizeable amount of interest at the regional level in jurisdiction transfers because of a desire for highway. systems more closely based on functional classification, but also some apprehension at the local level that extensive transfers might have unintended consequences, such as placing an added financial burden on local government. John Williams House Research Department 0 HIGHWAY STUDY COMMISSION: ISSUES i The issue of highway jurisdiction -- who should own the roads -- has been an issue in Minnesota at least since 1920, when a constitutional amendment created the nucleus of the present trunk highway system. In 1933 the system was expanded to approximately its current size and since then several studies have suggested reasons for reducing the size of the state system by from one -third to almost one -half. In both metropolitan and outstate areas task forces have been examining highway jurisdiction with the intention of making recommendations on transferring highway ownership. Among the problems which have been identified in the existing system are: There is often a discrepancy between the ownership of a road and the function it serves -- for instance, essentially local roads being owned by the state and roads of statewide importance being the responsibility of counties. Decisions on roads are often made at the wrong level of government, such as when a road that might be upgraded if the decision were up to the county lies unimproved because it is not of such importance on the state system. -- A substantial part of the state highway system is inadequately preserved because of the imbalance between the size of the system and the amount of money available to spend on it. The Highway Study Commission was created by the 1983 Legislature to study these issues and report to the 1985 Legislature. It has been meeting since the fall of 1983 and has heard from representatives of state and local road authorities, citizens and highway -user groups and regional highway jurisdiction tasR forces. In its outstate hearings and in future meetings the Study Commission will be looking for the answers to a number of questions, including: 1. Is the Minnesota road system in general, and the state highway system in particular, too large for the amount of tax dollars available to support it? 2. What factors should . determine whether a road belongs on the state system or on a local system? 3.- What are the benefits and costs of jurisdictional transfers? 4. If jurisdictional transfers are desirable, how should they be accomplished? 5. Would transfers of highways from state to local jurisdiction mean a shift of the tax burden away from highway user taxes and onto property taxes? John Williams House Research Department 4 TESTIMONY GUIDELINES Among the areas of interest to the commission are the following sample questions to assist you in preparing testimony: QUESTIONS FOR CHAMBERS OF COMMERCE, ETC. 1. What effect do standards of highway construction and maintenance have on economic vitality in this area? 2. What effect, if any, would a significant transfer of highway miles from the state system to local systems have on the areas' major industries? 3. Are there important roads in the area which are not giving the proper level of service because they are owned by the wrong level of government? 4. What would be the impact on small and medium -sized communities in the area of being dropped form the trunk highway system? 5. What should be the standards for determining if a road should be on the state system or a local system? QUESTIONS FOR LOCAL OFFICIALS 1. Has your city, county or regional development commission taken any action to study the question of highway jurisdiction? 2. What factors, in your opinion, should determine whether a road is on the state system or a local system? 3. Are there any trunk highways in your area which would have a better chance of being improved if they were on a local system? 4. Are there any local roads in your area which logically belong on the state system? 5. Would a transfer of state highways to local jurisdiction necessarily have an effect on the level and standard of maintenance on the transferred miles? 6. Do you believe that Minnesota's total road and street systems is too large? 7. What are the majoobstacles to jurisdictional Signment of Minnesota roads? •TATE HIGHWAY STUDY COMMISSION • MEMBERSHIP Representatives Home Office Bob Jensen 17995 Flagstaff Avenue West 167 State Office Building Chairman Farmington, MN 55024 St. Paul, MN 55155 (612) 463 -8010 (612) 296 -0527 Glen Anderson Route 1, Box 9 292 State Office Building Bellingham, MN 56212 St. Paul, MN 55155 (612) 568 -2573 (612) 296 -4228 Virgil Johnson Rural Route 2, Box 88 374 State Office Building Caledonia, MN 55921 St. Paul, MN 55155 (507) 896 -3858 (612) 296 -1069 Chuck Hoffman 2250 Orwell Avenue 266 State Office Building Stillwater, MN 55082 St. Paul, MN 55155 (612) 439 -7757 (612) 296 -2999 Kathleen Blatz 9701 Portland Avenue South 394 State Office Building Bloomington, MN 55420 St. Paul, MN 55155 (612) 884 -8679 (612) 296 -4218 Senators • Home Office Clarence Purfeerst Route 1 303 State Capitol Vice - Chairman Faribault, MN 55021 St. Paul, MN 55155 (507) 334 -6688 (612) 296 -4167 Pat Kronebusch Box 105 133 State Office Building Rollingstone, MN 55969 St. Paul, MN 55155 (507) 689 -2559 (612) 296 -1945 Keith Langseth Rural Route 2 G -24 State Capitol Glyndon, MN 56547 St. Paul, MN 55155 (218) 498 -2580 (612) 296 -3205 Bob Schmitz 6730 Old Highway 169 Boulevard 235 State Capitol Jordon, MN 55352 St. Paul, MN 55155 (612) 492 -2182 (612) 296 -7157 Gene Waldorf 1176 Orange Avenue East G -24 State Capitol St. Paul, MN 55106 St. Paul, MN 55155 (612) 777 -0919 (612) 296 -7157 -OVER- Citizen Members Joseph P. Fogarty John Hamilton Carol Kamper Dr. Daniel P. Kelly Colleen Marschall "aul Nieman, Jr Robert J. Weisenburger Carl L. Wyczawski taff ouse: Steve Loeding Rochelle Polansky John Williams Home 8039 — 115th Street South Cottage Grove, MN 55016 (612) 459 -3940 7220 Harriet Avenue South Richfield, MN 55423 (612) 938 -5511 2204 Valkyrie Drive Northwest Rochester, MN 55912 (507) 285 -8115 Box 278 Keewatin, MN 55753 (218) 263 -5606 23315 Hampton Boulevard Hampton, MN' 55031 (612) 437 -9026 Little Falls, MN 56345 (612) 745 -2275 5554 Lakeview Avenue White Bear Lake, MN 55110_ (612) 331 -3873 912 South Minnesota Street - New Ulm, MN 560-73 _ (507) 354 -4411 Washington County Commissioner Mayor, City of Richfield Olmstead County Commissioner Mayor, City of Keewatin Mayor, City of Hampton Township Supervisor Township Supervisor Mayor, City of New Ulm Transportation Committee Administrator (612) 296 -5091 178 State Office Building St. Paul, MN 55155 Transportation Committee Secretary (612) 296 -4293 Legislative Analyst, House Research Department (612) 296 -5045 Room 11 — State Capitol St. Paul, MN 55155 6 • Dow-Sat 16 Minnesota, Inc. 1607 Park Road Bloomington, Minnesota 55420 (612) 854 -8141 June 4, 1984 Clarise Coston Executive Vice President Hutchinson Chamber of Commerce 218 Main Street North Hutchinson, Minnesota 55350 Dear Ms. Coston: aac a &CG �O i Thank you for the information on the Hutchinson and for hearing me out on the possible transfer to Dow -Sat of Minnesota, Inc. I was particularly your strong sentiments on the need for an active origination program. E Dick Joyce Regional Director 0�1 234 s 561 �, 1U,y198q N N $. 61, _ cable system- - of the franchise happy to hear access /local I've attached the recent letter we received on our excellent access program in Mound, Minnesota. Also attached, as we discussed, is a news release on our Rockefeller award in Germantown, Tennessee, one of eight schools nationwide. Dowden Communications, Inc. has some 29 systems here in Minnesota. Our most recent awards were in Winsted and Lester Prairie. I hope you'll feel free to contact any of our Minnesota communities concerning our systems. We are now in the process of building the 14 community Lake Minnetonka system as wall as Wayzata and Chanhassen. The system in St. James is now operational. We also have systems built and running in Blooming Prairie, Dodge Center, Mound, Gaylord,Arlington, Winthrop, Gibbon and Mound. We have 83 systems nationwide: Minnesota, Iowa, Illinois, Wisconsin, Tennessee, Indiana and'Arizona. YOU Truly Dick C, Joyce C Regional Director cc: Vdary D.Plotz, City Administrator, City of Hutchinson 71. D. Donaldson, Executive Director, Minnesota Cable Comm. Board Kent Sharp, Vice President, Operations. DCI, Atlanta, GA. (Attachments) A Subsidiary of Dowden Communications, Inc. Atlanta, Georgia Dow -Sat Minnesota, Inc.,S a 1607 Park Road 1` Bloomington, Minnesota 55420 (612) 854 -8141 \ 1 n June 6, 1984 Cathy Nevanen uk Editor Hutchinson Leader 36 Washington Avenue North Hutchinson, Minnesota 55350 Dear Ms, Nevanen: Dick Joyce Regional Director I enjoyed our cable talk and your comments on the Hutchinson system. As we discussed, Dow -Sat of Minnesota Inc., is hopeful and enthusiastic over the possible transfer of the - franchise from Mickelson Media, Inc.,to our firm. Attached is a just- issued news release on our Minnesota operations. It provides current data on the 29 systems we now have agreements with. We are also applicants in the 7- community Sherburne /Wright area, Belle Plaine, New Prague and Maple Plain.. We will be submitting a proposal in late summer for the 15 -year franchise at Le Sueur and Henderson. Hope to meet with you very soon. Thanks for your "morgue" help in connection with the 1980 system transfer from North American to Mickelson. You Truly Dick Joyce Regional Director CC: t/Gary D. Plotz, City Administrator, City of Hutchinson W. D. Donaldson, Executive Director, Minnesota Cable Comm. Board Kent Sharp, Vice President of Operations, DCI, Atlanta, GA. (Attachment) A Subsidiary of Dowden Communications, inc. Atlanta, Georgia Dowden Communications, Inc. One Piedmont Center, Suite 220 3565 Piedmont Road, Northeast Atlanta, Georgia 30305 (404) 233 -6950 FUk IMMEDIATE RELEASE DOWDEN COMMUNICATIONS, INC. ANNOUNCES NEW 300 —MILE CABLE BUILD UNDERWAY IN MINNESOTA ATLANTA. GEORGIA — JUNE 3, 1984 Dow -Sat of Minnesota, wholly -owned subsidiary of Atlanta -based Dowden Communications, Inc., has begun construction of its 300 -mile cable system serving residents of the Lake Minnetonka, Minnesota area. Low -Sat was awarded a franchise to serve a fourteen community area of the Lake towns in December, 1983. The City of kayzata, hinnesota previously selected Dow -Sat as its franchisee as did Chanhassen, a cotrn: unity area contiguous to several of the lake connunities. the unique cable system, which rincns Lake Minnetonka, will pass about 18,000 homes utilizing three interconnected headends. 1,300 subscribers are already being served in Doc. -Sat's first pnase or the cable systen, in Mouno, location of the company's regional in ea6quarters. Phases two and three will be completed by BELK Comj.unicat ions of Atlanta. Billy R. Jones, President of BELK, stated his company was gearing up to complete at least 50 miles of cable plant per month. Jones pointed out this would be the largest project he nad undertaken for Dowoen Communications since con:pleting a 250 -mile cable plant for the company in Iowa several years ago. while BELK is responsible for completion of the aerial plant, the underground cable and buried drop work is under contract to Thomas Communications of Redfield, South Dakota. Thomas began work on the Mound phase of the system last fall and will complete approximately 60 miles of underground plant by the end of summer. Lou Sat of Minnesota holds twenty -nine cable franchises with ter, systems presently operational. Other systems are at various stages of development and the company continues to actively seek ' ranchises throughout the state according to Larry Aldridge, Director of Corporate Development. "we were awarded our first Minnesota franchise in St. James in early 1983," Aldridge said. "Now the company has over 30,000 Minnesota homes under franchise." Dowden Communications Inc. serves over 23,000 subscribers in Iowa, Tennessee, Illinois, Minnesota and Wisconsin. The company was recently awarded franchises in Indiana and Arizona where construction will begin soon. DCI has also been active in the financial markets lately having raised over $5 million of eouity late in 1983 and just last week announced that a $22.5 million line of credit with Fleet National Bank and Sank of America had been arranged. CONTACT: Mr. Larry Aldridge - Director of Corporate Development Mr. M. Rent Sharp - Vice President 404- 233 -6960 °moo . • Ww-Sat f Minnesota, Inc. • 1607 Park Road Bloomington, Minnesota 55420 If1� (612) 854 -8141 May 30, 1984 Gary D. Plotz City Administrator City of Hutchinson 37 Washington Avenue West Hutchinson, Minn. 55350 Dick Joyce Regional Director I'm glad you have in hand the information from the state on the city options regarding a transfer and extension of the present franchise for cable television. It may be that the city will want to review our offer and discuss our operations, prior to the public hearing. If that is the case, we'll stand ready to appear at your June 11� council meeting. We'll wait to hear from you regarding that possibility. y293p 31 1234S 4 C� J"'1984 Bp ., `2a26lStLti9 V V Attached is a recent letter we received regarding our outstanding cable operation in the city of Mound. I think it is indicative of the rapport we maintain with communities, Attached also is a news release on the Rockefeller Brothers Foundation grant of $10,000 to Germantown High School, Germantown, Tennessee. In making the award, the judges praised the high school's television studio, built by Dowden. Our Germantown system has a potential of 8,000 subscribers. Your council may be interested in the thumbnail sketch on Dowden Communications, Inc., enclosed. We have some 83 systems committed to Dowden in Minnesota, Illinois, Wisconisn, Iowa, Tennessee, Arizona and Indiana. Yours Truly Di p��k c" Joyce Regional Director CC: W. D. Donaldson, Executive Director, Minn. Cable Communications Bd Kent Sharp, Vice President of Operations, DCI, Atlanta, GA. Tom Creighton, Legal Counsel, MACTA, (Attachments) A Subsidiary of Dowden Communications, Inc Atlanta, Georgia r TO WHOM IT MAY CONCERN: WESTONKA ,JUBLIC SCHOOLS INDEPENDENT SCHOOL DISTRICT NO. 277 5600 LYNWOOD BOULEVARD MOUND. MINNESOTA 55364 PHONE: 472 -1600 DR. ERWIN F. STEVENSON ACTING SUPERINTENDENT May 23, 1984 DONALD BRANDENBURG ASSISTANT SUPERINTENDENT I would like to enter into the record my appreciation of the efforts of Dow -Sat of Minnesota to br'ing quality and service into our community within their cable TV operation. During the construction stage I was impressed with the quality, speed, and consideration for our citizens during the wiring operation of our city. As a cable subscriber I was impressed with the helpful and knowledgeable manner in which their technicians installed the service and their response for a service call one evening prior to a critical North Stars Hockey game. It was very pro- fessional. In my role as Director of Community Education many hours have been spent with the Dow -Sat representatives concerning the development of a studio in our Community Center. They are honest and have fulfilled their commitments in a timely manner in spite of events beyond their control. Further, I am impressed with their coljllit- ment to quality local access programming and the acquisition of equipment to make that access possible. They have created an important opportunity for our comi1xinity and its citizen organizations by providing quality production equipment necessary to air programming that is acceptable to our viewers. Additionally, the commitment of Carlos Pedraja in assisting with the development of classes for the education of our citizens both young and old, has mobilized a corp of trained production volunteers. This development was critical to the production of local programs to be aired on our cable system. . In conclusion, I would indicate that our community is happy with the addition of Dow -Sat of Minnesota to our list of community resources. Many of us had different visions of what would be in place in the form of a cable system, but what we have is more than an acceptable change. It simply indicates that the cable operators have patiently educated us to the new and changing technology, thereby providing us.with a more modern system. In view of my personal experience in different roles with Dow -Sat, I openly indicate to anyone that they have earned my endorsement both as a community resource and a quality addition to our business community. they usually are giving you information based on principles. Sin�ely, n Ulric irector w stonka Community Services School District 0277 Listen to them carefully; sound business and service y Dowden Communlcatlons, Inc. -- One Piedmont Center, Suite 220.__ _ 3565 Piedmont Road, Northeast Atlanta. Georgia 30305 (404) 233 -6960 April 8, 1984 TENNESSEE HIGH SCHOOL WITH DOWDEN- BACKED CABLE TELEVISION STUDIO - WINS ROCKEFELLER BROTHERS FUND AWARD When an outstanding high school fine arts program meets state -of- the -art television technology, the result can be so dynamic that it earns national recognition. This is the case with Germantown High School in Germantown, Tennessee, a suburb of Memphis. Germantown High School was one of eight schools in the nation selected to receive a $10,000 award in Art Education from the Rockefeller Brothers Fund for its outstanding fine arts program. In making the selection, the judges took particular notice of a $100,000 television studio located within the school which was built by Atlanta -based Dowden Communications, Inc. On April 6, 1984, David Rockefeller visited Germantown and personally pre- sented the.award to school principal Ernest Chism. In 1981, nine companies bid for the Germantown cable television franchise, but only Dowden proposed building a fully- equipped television studio in the school as part of its bid. Germantown High School's fine arts department administers all programming. Says Dowden President Thomas C. Dowden, "When we built the studio, we had every hope that it would be fully used and appreciated - and it has been. The school deserves this type of national recognition and we're happy for whatever part we played in its winning this prestigious award." (more) Germantown High School According to Chism, the television studio gives students a unique oppor- tunity to participate in many phases of the fine arts program. The studio makes it possible.for students to develop skills and talents in sound mixing, editing, directing, producing and other non - performing functions. And it gives performing students a new forum for honing their talents before an expanded audience. It is not at all unusual for cablevision companies to volunteer to install local origination studios when they are competing for a community's franchise. It is unusual, however, for a cablevision company to ascertain the community's needs so well that its offer of a television studio within the high school would make such an overwhelming impression. Thanks to Dowden, students at Germantown High School use two color cameras, an editing console, a switcher with a waveform monitor, and a multiplexer for using slides and I&= film in conjunction with their production. A large room that had been used for an industrial arts shop was remodeled with hanging lights, soundproofing and new walls. There is a control room, an editing room and a large studio. There are windows in the control room and in the studio so that specta- tors walking down the hall can stop and see what is going on. In addition, Dowden continues to provide videotape and even extension cables for cablecasting home football games from the field. From time to time, Dowden also provides technicians for assistance and a Memphis State University engineer to fine -tune the equipment. (more) Germantown High School* • Student productions include all home football and basketball games, wrestling matches, a Junior Miss Pageant, news programs and a weekly coach's show. Election coverage of local races for city, state and county offices includes exit polling, projections, candidate interviews and guest commenta- tors, as well as the election results. Regular meetings of the Board of Aldermen are cablecast live over the Government Access Channel. A character generator keyboard also displays city and civic announcements on the channel. Normal school activities are often cablecast too. These can include classroom debates, faculty and guest lectures, and other presentations or assemblies. A program showcasing the Germantown High School Orchestra has been broadcast on the public television station in Memphis. Germantown High School 1 students did all the production Students' involvement with television origination at Germantown usually begins in ninth grade with the beginner's TV course, "Introduction to Studio and Video." For those in the upper classes, there are such courses as the advanced "Television Production Workshop," a two- semester course..that.provides a setting for students who desire to learn advanced techniques and gain practical experience in all phases of theater, television production and forensic activities. Students also have an opportunity to take an individualized class working on advanced acting and scene work. Frank Bluestein, Germantown High School's Chairman of the Fine Arts Depart- ment, sums it up this way; "Our students are learning how to manage television studio situations and they're getting a lot of practical training. This is one of the few places in the country where high school students have access to such 1 sophisticated equipment and can get this kind of experience. We are grateful to Dowden Communications for their generous support." i*9�ie INTRODOCTORY OVERVIEW AND SUMMARY DOW-SAT of MINNESOTA OWNERSHIP AND MANAGEMENT: Dow -Sat of Minnesota, Inc. is a wholly owned subsidiary of Dowden Communications, Inc., an Atlanta -based cable television company that builds and operates cable television systems nationwide. DCI has been active in franchise acquisition and system development, having been awarded 83 franchises, giving DCI personnel hands -on experience in managing and marketing systems in communities that range in size from 30,000 to 1,500 population - constructing and maintaining systems ranging from 54 -to -35 channel capability. A list of DCI management personnel, whose members total 90 -years experience in building, operating and marketing cable systems, is contained at the end of this summary. MINNESOTA EXPERIENCE: Dow -Sat of Minnesota, Inc. has recently been selected to serve the 14- community complex on Lake Minnetonka, passing 9,400 homes, the nearby City of Chanhassen, totalling 2,400 homes, and Lester Prairie- winsted, with 1,100 homes. The Lake Minnetonka and Chanhassen selections are Dow -Sat's third and fourth franchise awards by communities located on Lake Minnetonka. Earlier, Dow -Sat was awarded the 3,600 -home Mound franchise in May, 1983 which currently serves more than 1,000 subscribers from its Mound office and headend. The City of Wayzata selected Dow -Sat for their 1,700 -home community in October, 1983; final approval was granted by the State Cable Board on February 10th. Construction has begun on the entire complex. Dow -Sat of Minnesota also serves the Cities of St. James, Dodge Center, Janesville, Adams, Rose Creek,, Blooming Prairie, Winthrop, Arlington, Gaylord and Gibbon. MANAGEMENT: Thomas C. Dowden, President M. Kent Sharp, Vice President J. Larry Aldridge, Director of Corporate Development David E. Garrett, Controller and Assistant Treasurer Stephen A. Eggers, Business Manager and Corporate Secretary Stuart V. Gibson, Director of Engineering Richard A. Joyce, Regional Director, Minnesota David W. Krumenauer, Regional Manager, Minnesota CORPORATE OFFICE: One Piedmont Center, Suite 220 3565 Piedmont Road, N.E. Atlanta, Georgia 30305 (404) 233 -6960 DOW- -SAT OF MINNESOTA, INC. OFFICES: Regional Office: 1607 Park Road Bloomington, Minnesota 55420 (612) 854 -8141 State Office: 2381 Wilshire Boulevard Mound, Minnesota 55364 (612) 472 -6394 r • a CAN y Constructors IN P.O. Box 9393 0 Minneapolis, MN 55440 TELEPHONE (612) 674 -6420 May 30, 1984 John Bernhagen, Executive Director Community Development Corporation City of Hutchinson 37 Washington Avenue West Hutchinson, Minn 55350 RE: Proposed Parkview Plaza and Related Improvements Dear Mr. Bernhagen, 0 G6 h NTF � ACS N � N 4 U� FOR YOUR INFORMATION Thank you for the opportunity that you gave us to meet with you on May 15. Please find enclosed a copy of our concept for the development of which we discussed, entitled Parkview Plaza. The development would include the conversion and restoration of the Hutchinson Hotel building (condominium residential units on the second and third floor and commercial retail space on the first floor), the acquisition and conversion of the old Fire Station to provide enclosed parking (support of the Residential project in the Hotel building) and acquisition and restoration of the existing Vision Center (commercial retail use). We have enclosed the preliminary development proforma (financial analysis) for the aforementioned project, which prompted the May 15 meeting in which we discussed the potential use of Tax Increment and Industrial Revenue Bond financing to write down the acquisition costs and assist in the commercial retail rehabilitation of the project. I am in receipt of a letter dated May 15, 1984 from Gary Plotz, City Administrator in which he outlined a past project which was subsidized through the use of Tax Increment financing. It would appear from past practice that the write down which could be secured on the acquisition of the Hotel, Vision Center and Fire Station buildings would be in excess of that which could be supported by the increment which would be generated by the project. Certified appraisals and /or purchase options on the three buildings indicate that the acquisition cost would be in the neighborhood of $435,000. Using the 45% formula which has been used in the past, the resale price of the land would be approximately $195,000 requiring a $240,000 writedown by the City. A $240,000 writedown in addition to the capitalized interest, bond council, city attorney, financial consultants, city auditors review and other miscellaneous bond sale costs would in all likelihood require a bond sale amount of $300,000. The following calculations of the increment which would be generated by the project have been conducted in accord with information which has been provided by the County Assessor's office. 2344 NICOLLET AVE. SO. • MINNEAPOLIS, MN 55440 Page 2 May 30, 1984 John Bernhagen, Executive Director City of Hutchinson Commercial Retail 50,000 x .34 = 17,000 400,000 x .43 = 129,000 —1q,-0-G0 x .118639 = 17,321 Residential 15 u x 30,000 = 450,000 x .17 = 76,500 262,875 x .19 = 49,946 -T2-9-,W x .118639 = 15,001 Tax 32,321 Less Existing base 7,300 Estimated increment 25,021 As can be determined from the calculations above, the increment which would be generated by the proposed redevelopment is estimated to be in the neighborhood of about $25,000. Assuming a 9% interest rate on the bond sale and a 15 year term, a bond issue of approximately $205,000 could be supported by the increment. Substracting approximately 30% of the proceeds for bond sale costs produces approximately $150,000 which could be applied toward the acquisition of the property. The developer would be required to make up the difference through proceeds secured through the financing for the project. In analyzing our development proforma it has been determined that the sale of the units and the rental of the commercial space could not support an acquisition cost equal to that which is necessary under this approach. The solution to this problem can only take two avenues, either increase the increment generated by the project or decrease the purchase price necessary for acquisition. We're proposing that the City sell Tax Increment bonds in the amount of $205,000 that they apply the bond proceeds (approximately $150,000) to the acquisition of the three buildings which would include the Hotel building at #250,000, Fire Station at $100,000 and Vision Center at $45,000 the balance of the acquisition cost approximately $245,000 would be provided by the developers. In addition we request that the City approve the sale of Industrial Revenue Bonds to finance the acquisition and rehabilitation of the Commercial space. We estimate this amount to be approximately $300,000. The developer would be prepared to offer the guaranties, letter of credit, the fire insurance required per past City practice. 0 Page 3 May 30, 1984 John Bernhagen, Executive Director City of Hutchinson 0 We request your earliest review, of this concept. Please feel free to call if you have any questions. We are available to attend any meetings required to evaluate and act on the aforementioned concept proposal. Sincerely, TRUCKER DEVELOPMENT INC. 174 Mihael W. Saxton I MWS/ j r CC: ary Plotz Frank Fay 0 0 T Z E N Q W Z J Y Z Q K WASHINGTON AVENUE FIRE STATION (13 Stalls) VISION WORLD 1500 sq. ft. Commercial Rental HOTEL 1800 sq. ft. 1st floor Commercial Rental 15 Condominium Units 2nd and 3rd Floor . . . . . . . . . . . . . . . . . . ................. .................. ................. .................. ................. .................. ................. .................. ............ .............. ......... .................. 0000':.:•: • • • . • . . • • .............. . . . . . . . . . . . . . . . . . .. 0 0 0 0 0 0 0 0 0 : 0 0 0 0 0 0 ................. .. . . . . . . . . . • . . 0:::::::: : •0000: :0000: 0 0 0 0 0 0 0 0 0 0 0 0 00 •1001::: • 0000 • : • � • � 0000 0000 - : • : :: 0•100 • 0.0 0 0 : W W Cn N Z Q i r I 1 ILDING SKETCH • .... : .a .. 4K• 0.,.., . . ..... . ..... NroKY: ' �..... ..` _ ... :.:.: ....... I ..... :.......i... ss�a::' :::_ coNcR z oriR:' ....... 16 vTO• .. 1 ..: . : .. L„ CE[ioG :15 M iAC :DECKING; 1 :- - - :...... :: ::WDTH: BAR it15TS :e £ coW:j; ; ;::::: f .r: }!if H::::: . . ............. ......... :.:. :. :. :. :. ' F. :..: q..... :._.. .. V� ; .. . -_.a .. .. .....� :::......u.._.. .. .. ..........:.:. :.:. c� E .. ...._. :: q ... .. ; • - - - -- -ter - -- ............ :.=.: ; ....... . :. .r. :. r.. : t: I: I: . f. ..... ..... :_. - ..: LiW.9SH1/✓G:T -d N.: = i{VEnrrl.E ; : ; • ' )ING SIZE: .:... •e footll¢1X6o' ? 352-6 Scale / It : /p' PARCEL N0. C. R. PFITnN 0 ACOMFlvl DE VEL M. NI r :.515 DATE. ]RI /:.8. ILDJECI L ]CA I IW: •.LIE- :.ASOn nINN 'vf E. RES : .nrt -PUfi ..SSI•Y. I ONS "FCMSE - LAND PFEPMATIC: pLpryS L SpER LAID .FIRE. 1]600 511RVEV /TDPI IGGD ARC-1 TECT 25000 BUILDING .FIRE) :13100 SOIL TESTS 3000 P'Ec.lCAL 0 WILDINB PLAN /ZONING 0 SU -TRICAL 0 - L <WTEL) SOOpp R.E. TAXES IOOp iIR.{TWieL O W31 -01W <MTEL) 2..000 SPECIAL ASSESS 13000 LAMaSC1VE O LAND 1115101, 9000 IMSPECTICR 0 UTILITY 0 BUILDING (ViS; 3.000 T1 TLE O LEASEIOLD 0 OT)£R o oT)ER a TOTAL PLF[NASE 2123000 TOTAL LAN, PRE1 21000 TOTAL R L PEGS 23.00 IIp°R.E M I)ML,EMi RAW:ET /LEASE /RENT R)ILD1K. ,in, 3000 LEGAL 1000 APP" IBA" 2300 WILDING IMT. }80000 ACC' S4TIw 1000 WOERWITIM 1)� BVILDIw MS' 13000 THE 1000 KI•E1 MCCRATIM 3000 PMKIM6 ]0000 PARTIERSNIP ]Op RDVFAT)PROIM)Tld 50000 OTHER O P.A. /RESERVA73M ]Op REALTOR ISOOp ASSOCIATIM O PENTAL OFFICE 0 LEASE 1(00 SALES OFFICE O ' OTNEA OT).ER O >OTALINPROE _ _610001._ TO>4 DOC>FN4 8000 790791." fYM)ILSASMT r i�jLp ��..ww...,_ FEE! - FIrvA.YS •T EYfEI[SEE. CEVEIO .T 20.^00 IVORTMOE IP I 213000 001121®[" FEE IS00 61r0ICATION 0 nOLYMOC 11Al 323000 IRfiNV{E 2000 Nw MAT O TOTAL RCMTMXS ))0000 UTILITIES O 960 SI0 IRO. REV BOM[ R.E. O LiTR OF CREDIr M CASO 1000 )300000 0 AL " iPECIK AIEEBS O LCRi TERN O TOTAL TOTAL CEBT 10)0000 MIMIENANC[ 2300 PEJaOPiV'YS YJ0 SLAM SL•00 RD•.FN FEAS O CE O 610Y y LVA N M IIC 0 CAD LI)AR DIN 13000 QTER O CLOSIM I;/A0 I.I. 130000 RS WETS PROFIT O LEGALI1T1O1 LEOI.L /BLED FIN 33000 CAPITALIZED 300 IO000 _ AC0 YtI TE0.'•M '. 30000 790790" ESP ES EN6 ____ 6000 COC.TR O OTHER 0 006 I 798 Nl E REBT 23000 TOTAL BIIBSIDY 233000 OTNFR O OTIER[nMNET[M) 13000 RATES L TOTAL [49N 380000 ----- --- OTER O IT. WBTI90. FT. SL SO TOTAL FEES 1]1000 TOTAL STAE.E 1330000 LONI ROTE lo9€I VEO, FT. flynal. FT. 51,00 6NBRT ROM] OWNS IIORTGA " 23 M IA,ME ISAUS • -OTAL ♦ IRENTA • TOTAL • RATE MRTG.LOE RATE .IT" (LB -[Sl .RENT"". ACAOE CCMfTRI1T .1198 GROSS SO W056 .DAFT. 23000 •1 1 )4900 )9900 YRLT :NEL91E IITJ< .03 L3 I 3pv00 MR L HOTEL 5.00 11000 ].3 YRLT EYPENAX RS 1 36900 36900 U'R>0 V13IR :100 4300 3 DRDII RATE TAE RATE .O] .L 01•3 1107800 39,00 oT.Ell O CM GAIN TAX Ik RATE .2 47.8 3]901. O BOO. -A FEE ITENT FE -OJ M 61,0) O r SAU SNry.C'AOC FEE SALF .OS 1 s4gl. IvW• 7.. O 11.' .) RATE 2 . •Il• bv(n-.1007". O II. 79.:.1 NYIIM 110000 •11.1_ - .v8. ?' I:i)9J•• 3pp 4' 0 OFCF:'INO COST 4.13 •' S 9Y' O fYtiF.:'1NG IYROIN -^♦ •19.13 1?90W 64916 0 DIEPRE:Y 151R rN 1'81'4 B 240.7) $OJJ 0 V�A RATE Y RATE .03 L.D LANG :OBT/ _ WILL :NG COST/ TOTAL INC SALES -------- TOTAL IM[ RENTAL B3•]p COST/ CAP -AT CAR FATE SI MCA M DT LEST SERVICE CODER CYCIlLAT10N5 TE-1 MAR -2 YEAR-3 TOTAL EYPENOITWEi 04:879[8 -1 W)AI' TEMR -2 IX CA-3 O T£R -4 WUAMA -i QUARTER -2 LIWRTEA -3 g YEX -4 gYWTER -I O TEA -2 ilA[W1LE 433040 123000 1nPTOVF.ENTS 130000 500000 170000 - 620000 LAID PREP 13000 IODO 3000 21(A00 PLANS 1, SFFCS 1� •O N 5000 . vR�O DOCVEATS 3000 ]OOp O 00"') FEES 1:0000 11000 10000 I]IP]O IVW /LEAS /RT 20000 20000 10000 80000 TOTAL EYPERD )80013 513040 279000 O O O O O 0 O 136000 I IAlME MAR -1 YEAR-2 YEAR-3 YEAR -4 XEM -1 YEAR-6 MRAt -> MRA-S M YE YE-9 AR-10 PEMTIIL •8]00 6913 33.71 &&113 NM 152 61900 61v% AS211 )163) 73239 SALE. .42500 0 0 O 0 O 0 0 0 0 OTHER GACISS INCCIE "IOC'O 300723 53471 10 11] 38932 61900 619% "311 ]163) 73239 VA v 3 .05 .03 .m .OS iM .OS .00 .OS .OS .M LESS w Awl 24M Yiae 2674 +i0> - '29" 3093 iD0 3112 TIM3 3762 EFF. MMES IRS aSXz73 18379 50792 S33y 36001 38501 6:111 MB33 69071 714" LESS COST SALES 0 0 O 0 0 0 0 0 O O LESS EIPENSES 6000 610. 40 , X30 7863 4113 Ad 9113 10309 11031 WT OP .M 1NC 40073 11 %9 13938 1]93) 1[110 30389 =741 33117 377" 40117 WT INEd1E 142300 0 0 0 0 0 0 0 0 0 VALIEOCRP RATE 314318 331141 39 %I11 4190&& 437633 138093 179139 3017% 1n133 54%15 LESS IORT P L I SeOOO ]6000 X000 36000 "000 36000 y0p0 ]6000 36000 36000 LESS � SAY LESS LI3AN PR IK 770000 PR[ -TAI C TOY 116] 9 3 %9 i-95 v9Y) IS110 121389 __ -11711 191 0 _____ 21)63 ___- _31N) MWTIEATIOV PRIRCIPAL 3^_30 :`101 2183 :0" %447 71931 12" 11N s2>9 SB73 INTEAEII J37S0 Sop 33213 7C902 - +S a: 161 .3 .-:131 314 30721 so12) REMINING BAL 291734 : %347 112163 28°361 005917 202060 7 -0i1 27WYI 317792 '"1919 REMIRIRG BASIS 11.30000• 1010000 ".ppl 1131 ,>0 930000' 930000 91':..10 000000 B)1N00 830000 T. -AWJ( IWMIr .. IDES p TE IM FW75 11139 .313 35X67 .81.0 103" 32711 910 37763 60117 LEW INIEAE61 1 :7t� 33117 3313 :102 .3]13 321" 21733 31354 10721 SO17F LEM DIEPPE[. 20400 30000 :.ylp0 ?yU0 10040 COSOO 20000 20000 30000 TeYARj lwoO -1 :115 -II:w -v37 -6v13 -4113 -1777 1006 3,43 )041 103" SAC TAM." VING. -5410 -1115 -3113 -27" -1745 -011 402 197 2S 17 IIL PLUS OCPREC. 20000 2004) 2(K)(10 :JOQI :0000 20000 ::.YN 20000 20000 20000 USE MIKSll STA 3303 270: 2116 3147 3634 +200 47" 32779 3873 - PE10A f CAS.. %IS 10514 IIM3 .:133 IZ9 15100 i•33) 17620 A"47 10319 ALM IL T.C.. 15<MI00 Y1 TIV IIIOFIi 159113 I057f 1164] 79 11903 IS100 .6331 11621 -1190 SOL9 Fl ITASILIT ARMORIC PRIM 364310 381443 3AN8 •IBOY 437621 138085 47M]9 5017% 523133 34 %li USE SROKEII FEE SOV30 11443 31980 12342 13139 13143 2.y 13014 15731 1NSS - AST REYLL 3333" 31OD00 381365 100121 421301 444343 445076 48,741 309379 333030 LESS INTIAL TRY 1334000 1150000 13 %000 13:8000 1330000 1350000 1LJ 13SOOW l3]OOD3 1330000 MIN I.I1 -980300 ..62632 -9 ... 71 -9 &&X4 -90]69 -004124 - 8633]9 - 040421 -516910 PL1b CLw ARPRCC :'0000 40000 60000 111000 100000 120000 140000 160000 IS(MOO 200000 TOT TAXPE GAIM - 111411 - 910000 - 90:633 - BA.4176 - 825196 -78369 -7"921 - 703339 -640,21 �L44IR C MIN TAX -:t S= -100000 - 1803:6 - 17389' -463099 - 137131 -SAGRW - 1404'9 - 1321" RECMTIAE IITC, 130000 120000 10000 RpOpp SpOpp _. LESS LOTw MIN[ 217730 2 %247 Mt62 28,361 283917 232"3 27:317 273075 267712 211919 MY M. PROCEEDS 100961 14S1A 18..33 _.,,u 273681 3115X1 336243 NSA= 3]3716 314303 LESS BETA I. CAP 280000 580000 200000 38047)) 50000 200000 :rw*cM 380000 340000 3001000 AFT TAX PROFIT 89315 IM74 S16413 :2733 1305 13100 19331 0620 15947 20319 WT P jl -191.4 -124473 -53133 - 39111. 1392 3 ... 1 7 81 11942 1136.. 311531 INTEF RATE M REIL' =N OM CAS� - . 39962173. - .153101 -.T61, - 0639) .021:133926 .18611 .239"6" .1283/0 .1023307201 .NISI.. T,E. PI IFn.ESTrER' m I -.r :11F006> -. 092133 -. "112, - .':2021 .00313333b .WOM]S .0337630 .068103] .O•N3013>I .0998494 i E To: John Bernhagen Prom: Clarice Coston Re: Call from Bob Stearn For Presentation June 18 at 1:00 p.m. • Project will be a construction on 30,000 Sq. foot building with a lease -back arrangement on a 5 acre lot. Pat Connoy will deliver all the rest of the data on June 7, 10:00 a.m. - we will have 11 days. To prepare for presentation: 1. Aesthetics of room arrangement is very important, comfortable, has items needed for presentation, air conditioned, etc. 2. Name Tags are a must. 3. Sales Team - Minimum of 3 people, Maximum of 6 - 7, Designate someone as the lead spokesperson. 4. Prepare an agenda and follow it. 1 5. Do a very thourough job on the financing proposal especially the lease- back arrangement. 6. Involve a contractor and if possible prepare a sketch drawn up as close as possible to their needs. 7. Prepare the site with visable stakes that mark the edges. (One community recently had stakes with plastic milk cartons nailed upside down over them and painted orange.) 8. 1 have invited them to come early and have lunch with us. They will ar- rive at the Chamber Office at 12:00. (Bob said the offer was already a good selling point.)