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cp05-22-1984 cSUNDAY -20- 0 P E N H 0 U S E At Water Treatment Plant f ilk T C H I N S O N 1:00 - 4:30 P.M. CITY CALENDAR WEEK OF May 20 70 May 26 WEDNESDAY -23- t' � M M�* THURSDAY -24- 5:30 P.M. - Nursing Home Board Meeting at Burns Manor MONDAY -21- Noon - Hutchinson Safety Council Meeting at Fire Station FRIDAY -25 -, TUESDAY -22- 4:30 P.M. - Joint Meeting of City Council and Utilities Commission at City Hall 7:30 P.M. - City Council Meeting at City Hall 0 SATURDAY -26- Time to fish? ( P i • AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MAY 22, 1984 A. Call to Order - 7:30 P.M. ,P. Invocation - Reverend Eldon Albin 0. Consideration of Minutes - Regular Meeting of May 8, 1984 Action - Motion to approve - Motion to approve as amended 1/4. Routine Items ;/(a) Reports of Officers, Boards and Commissions 1. Monthly Financial Statement - April 1984 2. Planning Commission Minutes Dated April 17, 1984 3. Nursing Home Board Minutes Dated March 22, 1984 4. Hospital Board Minutes Dated March 22, 1984 Action - Order by Mayor received for filing ,<) Resolution No. 7750 - Resolution for Purchase Action - Motion to reject - Motion to waive reading and adopt -,/(c) Resolution No. 7751 - Resolution Authorizing Release of Securities to Citizens Bank S Trust Co. of Hutchinson, Minnesota Action - Motion to reject - Motion to waive reading and adopt �5. Bid Opening - 8:00 P.M. V(a) Lot 7,.Waller Addition (Southerly Portion of Lot) Action - Motion to reject - Motion to approve and award sale 6. Communications Requests and Petitions ,/(a) Consideration of Request for Police Chief to Attend I.A.C.P. Annual Conference October 20 -25, 1984 Action - Motion to approve - Motion to reject COUNCIL AGENDA MAY 22, 1984 ,/(b) Consideration of Request by Finance Director to Purchase Calculator Action - Motion to reject - Motion to approve purchase 7. Resolutions and Ordinances f(a) Ordinance No. 7/84 - Ordinance Amending Section 710:10 of the 1974 Ordinance Code of the City of Hutchinson, Entitled "Stop Streets" By Adding Subdivision No. 17 Thereto, Relative to "Traffic, Local Regula- tions" Action - Motion to reject - Motion to waive second reading and adopt /(b) Resolution No. 7752 - Resolution Setting Interest Rate and Payment Schedule for Assessment Rolls Numbers 178, 179, 180, 181, 182, 183, 185, 186, 191, 192 and 193 Action - Motion to reject - Motion to waive reading and adopt 8. Unfinished Business ✓(a) Consideration of Activating Deferred Assessments On Lewis Avenue Between Larson Street and School Road - Assessment Roll No. 196 (DEFERRED MAY 8, 1984) Action - Motion to reject - Motion to order preparation of assessment . roll and set hearing for June 11, 1984 at 8 :00 P.M. - Motion to waive readings and adopt Resolutions No. 7739 and No. 7744 9. New Business ,/(a) Consideration of Delinquent Water and Sewer Accounts Action - Motion to authorize extension of payment period - Motion to authorize discontinuation of service r(b) Consideration of Drainage Problem In Stoney Point Addition Action - I/(c) Review of Sidewalk District and City Parking Lots Action - �(d) Consideration of Kiosk Sign Board At Fireman's Park Action - Motion to approve - Motion to reject -2- s i • COUNCIL AGENDA MAY 22, 1984 1 ;(e) Consideration of Retail "on Sale" Non - Intoxicating Malt Liquor License: 1. Hutchinson Jaycees for June 2 -3, 1984 2. Street Rods Unlimited for May 28, 1984 Action - Motion to reject - Motion to approve and issue licenses ✓(f) Consideration of Preliminary and Final Plat Submitted By Miller Properties with favorable recommendation of Planning Commission Action - Motion to reject - Motion to approve and waive reading and adopt Resolution Ag) Consideration of Request for Conditional Use Permit Submitted by Henry and Rosalind Ewald with favorable recommendation of Planning Commission, with contingencies Action - Motion to reject - Motion to approve and waive reading and adopt Resolution ✓(h) Consideration of Request for Variance Submitted by Darwin Maus with favorable recommendation of Planning Commission Action - Motion to reject - Motion to approve and waive reading and adopt Resolution J(i) Consideration of Annexation Petition Submitted by Paul and Laura Clouse with favorable recommendation of Planning Commission Action - Motion to reject - Motion to approve and waive reading and adopt Resolution - Motion to request public hearing by Minnesota Municipal Board f(j) Consideration of Petition for Annexations As Submitted by City Staff with favorable recommendation of Planning Commission Action - Motion to reject - Motion to approve and waive reading and adopt Resolution - Motion to request public hearing by Minnesota Municipal Board �(k) Consideration of Hutchinson Utilities Using 5' X 18' Section of City Parking Lot Action - Motion to reject - Motion to approve J(l) Consideration of Perosnnel Items Action - Motion to reject - Motion to approve -3- COUNCIL AGENDA MAY 22, 1984 V(m) Consideration of Risk Management Consultant Services Action - 10. Miscellaneous ,j(a) Communications from City Administrator 11. Claims, Appropriations and Contract Payments ./(a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment -4- L E MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MAY 8, 1984 I. The meeting was called to order by Mayor Stearns a :30 P.M. The following were present: Alderman Mike Carls, Alderman John Mfnar, Alderman Marlin Tor - gerson, Alderman Pat Mikulecky and Mayor Robert H Stearns. Also present: City Administrator Gary D. Plotz, Director of Engi eering Marlow V. Priebe, and City Attorney James Schaefer. 2. INVOCATION The invocation was given by the Reverend Eldon Albin. 3. MINUTES The minutes of the bid openings of April 24, 1984 and May 1, 1984 and the regular meeting of April 24, 1984 were approved as presented. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING OFFICIAL'S REPORT - APRIL 1984 2. PARKS & RECREATION BOARD MINUTES DATED APRIL 4, 1984 There being no discussion, the report and minutes were ordered by the Mayor to be received for filing. (b) CONSIDERATION OF APPLICATION FOR LICENSE TO SELL CIGARETTES AT RETAIL AT ROBERTS PARK CONCESSION STAND Following discussion, Alderman Torgerson moved to approve and issue a cigarette license to the Parks and Recreation Department and to waive said fee. Motion seconded by Alderman Mlinar and carried unanimously. (c) CONSIDERATION OF REQUEST FOR FINANCE DIRECTOR AND CITY ENGINEER TO ATTEND FINANCIAL AND MANAGEMENT CAPABILITY WORKSHOPS ON MAY 15 -16, 1984 After discussion, the motion was made by Alderman Carls, seconded by Alderman Mlinar, to approve attendance at the workshops. Motion passed unanimously. (d) RESOLUTION NO. 7746 - RESOLUTION FOR PURCHASE Following discussion, it was moved by Alderman Mlinar, seconded by Ald- erman Torgerson, to waive reading and adopt Resolution No. 7746. Motion unanimously approved. COUNCIL MINUTES MAY 8, 1984 5. PUBLIC HEARING - 8:00 P.M. (a) IMPROVEMENT PROJECT 83 -02 Mayor Stearns called the hearing to order at 8:00 P.M. City Engineer Priebe explained why the second hearing was required on project 83 -02. He then reported that the improvement included sanitary sewer, storm sewer, and grading, gravel base and curb and gutter at an estimated cost of $240,000. None of the affected property owners were present for the hearing. Ald- erman Torgerson moved to close the hearing at 8:07 P.M. Motion seconded by Alderman Mlinar and unanimously carried. Alderman Torgerson made the motion to approve the project and waive read- ing and adopt Resolution No. 7748. The motion passed unanimously, with a second by Alderman Mlinar. (b) IMPROVEMENT PROJECT 84 -07 City Engineer Priebe reported on project 84 -07 and stated all the costs were assessable to the property owners. The improvement on School Road from Seventh Avenue to the north line of the plat would be for construc- tion of sanitary sewer, watermain, storm sewer, gravel base and appurten- ances. The estimated cost of the project is $28,600. Following discussion, Alderman Torgerson moved to close the hearing at 8:10 P.M. Alderman Mlinar seconded the motion, and it carried unani- mously. It was moved by Alderman Torgerson, seconded by Alderman Carls, to ap- prove the project No. 84 -07 and to waive reading and adopt Resolution No. 7747. Motion unanimously approved. (c) ASSESSMENT ROLL NO. 193 - PROJECT 84 -01, PART II, HILLTOP ADDITION (HEARING ADJOURNED APRIL 24, 1984) Alderman Mikulecky stepped down from the Council table to join the aud- ience. . Mr. Pat Mikulecky, 385 Connecticut Street, commented the only fair way to assess the affected property owners in Hilltop Addition was according to the City's subdivision assessment policy. After discussion, Alderman Mlinar made the motion to close the hearing at 8:24 P.M. Motion seconded by Alderman Carls and unanimously carried. -2- • COUNCIL MINUTES MAY 8, 1984 • The City Attorney stated a new hearing would be required if the assess- ments were increased to cover the additional cost for the three proper- ties dropped on Shady Ridge Road. He pointed out the Council could ap- prove the project, delete from the assessment roll the three assessments for lots 2, 3 and 4 of Block 2, Hilltop Addition, and approve the bal- ance of assessment roll No. 193, with the option to cancel the project at a later date. It was moved by Alderman Mlinar to waive reading and adopt Resolution No. 7749 and to approve assessment roll No. 193, with the deletion of assessments for the three properties on Shady Ridge Road, namely: lots 2, 3 and 4 of Block 2, Hilltop Addition. Alderman Carls seconded the motion, and it was approved unanimously 4 -0. 6. COMMUNICATIONS REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST BY GREEN GIANT COMPANY TO USE LIBRARY SQUARE PARK ON JUNE 22, 1984 Following discussion, the motion was made by Alderman Mlinar, seconded by Alderman Carls, to approve the request for use of Library Square. Motion unanimously passed. (b) UPDATE ON LIBRARY ADDITION BY JOHN KORNGIEBEL Architect John Korngiebel presented a proposed design for the addition to the library. He stated the timetable for the project would be design development in May, working drawings in June and July, bidding for work in August, and construction in September, with a completion date of March, 1985. (c) CONSIDERATION OF REQUEST TO HOLD "ANGEL FLIGHT" ROAD RACE FROM HUTCHINSON After discussion, it was moved by Alderman Mlinar to approve the road race. Motion seconded by Alderman Mikulecky and carried unanimously. (d) CONSIDERATION OF APPLICATION BY HUTCHINSON JAYCEES FOR NON- INTOXICATING MALT LIQUOR LICENSE ON JUNE 17, 1984 Following discussion, Alderman Carls moved to approve the non - intoxicating malt liquor license according to the terms stated in the Police Chief's memorandum. Motion seconded by Alderman Torgerson and unanimously approved. (e) DISCUSSION OF CARNIVAL LOCATION AND PARADE ROUTE FOR 1984 JAYCEE WATER CARNIVAL (REQUESTED BY COMMODORE PETE KASAL) Commodore Pete Kasal discussed with the Council members the proposed -3- COUNCIL MINUTES MAY 8, 1984 parade route and carnival location for the Jaycee Water Carnival. The Jaycees felt there was a loss of revenue with the carnival located so far back from Main Street, and they requested to move it closer to High- way 15. After discussion, the motion was made by Alderman Mlinar to accept the suggested site near Highway 15. Motion seconded by Alderman Mikulecky. The motion was amended by Alderman Carls that approval was contingent upon receiving a letter from the Utilities Commission regarding the electrical wiring in the area and safety of the location. Alderman Tor- gerson seconded the motion, and the amendment unanimously carried. The motion passed unanimously. Mr. Kasal requested the City to pay the total cost of the porta potties for the Water Carnival. In the past the cost was split 50/50 between the two entities. Following discussion, Alderman Torgerson moved to ap- prove the City paying total cost for the porta potties during the 1984 Water Carnival. Alderman Carls seconded the motion, and it unanimously carried. 7. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 5/84 - AN ORDINANCE AMENDING SECTION 560:10 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON ENTITLED "TEMPORARY WATER USE" It was moved by Alderman Torgerson, seconded by Alderman Mlinar, to waive the second reading and adopt Ordinance No. 683. The motion carried, with Alderman Mikulecky voting nay. (b) ORDINANCE NO. 6184 - ORDINANCE AMENDING SECTION 235:05 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED HOSPITAL BOARD RELATING TO APPOINTMENTS AND TERMS Alderman Mikulecky made the motion to waive second reading and adopt Or- dinance No. 684. Alderman Mlinar seconded the motion, and it unanimously passed. (c) RESOLUTION NO. 7732 - RESOLUTION OF APPRECIATION FOR ELDEN "BUD" WILLARD The motion was made by Alderman Torgerson, seconded by Alderman Mikulecky, to waive reading and adopt Resolution No. 7732. Motion unanimously car- ried. (d) RESOLUTION NO. 7733 - RESOLUTION OF APPRECIATION FOR STANLEY KOEHLER It was moved by Alderman Mlinar to waive reading and adopt Resolution No. 7733. Motion seconded by Alderman Torgerson and approved unanimously. -4- • • 0 0 COUNCIL MINUTES MAY 8, 1984 (e) RESOLUTION NO. 7745 - TRANSFERRING $55,786 FROM 1980 TAX INCREMENT DEBT SERVICE FUND TO 1981 PARKING IMPROVEMENT FUND Alderman Mlinar moved to waive reading and adopt Resolution No. 7745. Alderman Mikulecky seconded the motion, and it passed unanimously. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF COMPENSATION FOR JOINT AIRPORT ZONING BOARD (REQUESTED BY WAYNE OLIVA) (DEFERRED APRIL 24, 1984) City Administrator Plotz stated he had done some research regarding com- pensation, and it was his recommendation to defer the matter until the joint City Council and County Commissioner meeting had been held. The motion was made by Alderman Carls to defer until after the meeting with the County Board. Motion seconded by Alderman Torgerson and car- ried unanimously. (b) CONSIDERATION OF AWARDING BID FOR 1984 STUMP REMOVAL (DEFERRED MAY 1, 1984) It was reported that four bids were received for 1984 stump removal. The low bidder was Ken's Landscaping of Glencoe in the amount of $1.40 per inch. Following discussion, Alderman Torgerson moved to award the contract to low bidder, Ken's Landscaping. Alderman Mlinar seconded the motion, and it unanimously passed. 9. NEW BUSINESS (a) CONSIDERATION OF PROJECT NO. 83 -09 - ASSESSMENT ROLL NO. 189 City Engineer Priebe reported project No. 83 -09 was completed in 1983. After discussion, Alderman Carls made the motion to order the prepara- tion of assessment roll No. 189 and set the hearing for June 11, 1984 at 8:00 P.M., and to waive readings and adopt Resolutions No. 7735 and No. 7741. Motion seconded by Alderman Torgerson and approved unanimously. (b) CONSIDERATION OF DEFERRED ASSESSMENTS FOR SIDEWALK IN SIDEWALK DISTRICT - SUPPLEMENT TO ASSESSMENT ROLL NO. 171 The City Engineer stated the assessments for the sidewalk located in the sidewalk district were omitted from assessment roll No. 171 when it was prepared last year. It would be necessary to adopt the supplement to the assessment roll to enter the information on the computer. B611 COUNCIL MINUTES MAY 8, 1984 Following discussion, the motion was made by Alderman Mlinar, seconded by Alderman Carls, to order the preparation of the supplement to assess- ment roll No. 171 and set the hearing for June 11, 1984 at 8 :00 P.M. and to waive readings and adopt Resolutions No. 7734 and No. 7740. Motion unanimously carried. (c) CONSIDERATION OF ACTIVATING DEFERRED ASSESSMENTS ON SCHMIDTBAUER'S PROPERTY AND SCHMIDTBAUER'S FIRST AND SECOND ADDITION - ASSESSMENT ROLL NO. 194 City Engineer Priebe commented that the projects were done in 1962 and 1969, and the property was annexed into the City in 1962. It was his recommendation to activate assessments for the properties sold. Mr. Richard Schmidtbauer stated part of the property was still agricul- tural, but he planned to sell it next year. He requested the Council to defer the assessments. After discussion, it was moved by Alderman Mlinar, seconded by Alderman Torgerson, to order preparation of the assessment roll No. 194 and to set hearing for June 11, 1984 at 8:00 P.M. and to waive readings and adopt Resolutions No. 7736 and No. 7742. Motion approved unanimously. (d) CONSIDERATION OF ACTIVATING DEFERRED ASSESSMENTS ON BETHKE'S ROLLING GREENS FIRST AND SECOND ADDITION - ASSESSMENT ROLL NO. 195 Mr. Priebe reported on activating the deferred assessments for Bethke's Rolling Greens First and Second Addition. Following discussion, Alderman Mlinar moved to order the preparation of assessment roll No. 195 and set hearing for June 11, 1984 at 8:00 P.M. and to waive readings and adopt Resolutions No. 7738 and No. 7743. The motion was seconded by Alderman Torgerson and unanimously passed. (e) CONSIDERATION OF ACTIVATING DEFERRED ASSESSMENTS ON LEWIS AVENUE BETWEEN LARSON STREET AND SCHOOL ROAD - ASSESSMENT ROLL NO. 196 City Attorney Schaefer stated improvement projects done outside the City limits cannot be assessed until the property becomes part of the City. The area of Lewis Avenue between Larson Street and School Road was an- nexed but never assessed. It was his recommendation to have the Finance Director determine the amount of interest that accrued after annexation and only assess the interest accrued up to the time of annexation. He further suggested that once a year at a designated time the City Engineer review deferred assessments and determine which, if any, should be acti- vated. Alderman Carls moved to defer action to the next meeting. Alderman Mlinar seconded the motion and requested additional information. Motion carried unanimously. -6- • COUNCIL MINUTES MAY 8, 1984 (f) CONSIDERATION OF STOP SIGNS INSTALLED ON CLINTON AVENUE It was the recommendation of the Police Chief to install stop signs on Clinton Avenue at the intersection of Merrill Street. After discussion, Alderman Carls made the motion that upon the recommen- dation of Police Chief to approve the stop signs and to waive the first reading of Ordinance No. 7/84 and set the second reading for May 22, 1984. Motion seconded by Alderman Mikulecky and unanimously approved. (g) CONSIDERATION OF CONSULTING SERVICES FOR PERSONNEL City Administrator Plotz stated the City Council had directed the Per- sonnel Coordinator and him to work on establishing salary ranges for all salaried employees. Two proposals for consulting services had been received, and it was their recommendation to accept the proposal from Robert Fjerstad in the amount of $1,200. Following discussion, it was moved by Alderman Carls, seconded by Alder- man Mlinar, to approve the proposal of Robert Fjerstad. Motion carried unanimously. (h) CONSIDERATION OF 1974 ORDINANCE CODE RECODIFICATION City Attorney Schaefer requested authorization from the City Council to obtain the costs for codification of the City of Hutchinson's Ordinance Book. The ordinances were last revised and compiled in 1974, and there have been many changes since then. Alderman Mlinar moved to authorize the City Attorney to obtain codifica- tion.costs. Motion seconded by Alderman Torgerson and unanimously passed. (i) CONSIDERATION OF APPOINTMENT OF AIRPORT ZONING ADMINISTRATOR After discussion, the motion was made by Alderman Carls to appoint Gary D. Plotz, City Administrator, as the Airport Zoning Administrator. Alder- man Torgerson. seconded the motion, and it unanimously carried. (j) CONSIDERATION OF PERPETUAL EASEMENT FROM CITY FOR SOUTH 30 FEET OF LOT 17 Mr. James Hanson requested preliminary approval from the City Council for a perpetual easement to the south 30 feet of Lot 17 in Park Subdivision to reach his landlocked property on Lot 13 of Lot G Subdivision. Following discussion, Alderman Torgerson moved to grant preliminary approval for a perpetual easement. Motion seconded by Alderman Carls and approved unanimously. -7- COUNCIL MINUTES MAY 8, 1984 (k) CONSIDERATION OF REQUEST FROM HUTCHINSON PUBLIC SCHOOLS REGARDING WATER LINES City Engineer Priebe explained the background of the water services to the high school area. He stated the school was requesting the City to extend the east -west water line from its present location near the ten- nis courts east to Kay Street, with the work to be completed this sum- mer. Also, the school asked for authorization to vacate the north- south water lines at the high school site. After discussion, it was moved by Alderman Torgerson, seconded by Alder- man Mlinar, to approve the request. Motion carried, with Alderman Carls abstaining from voting. (1) CONSIDERATION OF RENEWING SPECIAL USE PERMIT FOR SWANKE MOTORS, INC. Alderman Mlinar moved to approve the renewal and issue the permit. Mo- tion seconded by Alderman Torgerson. During discussion, City Engineer Priebe commented on the proposed sidewalk program which would include installing a sidewalk along Washington Avenue to Highway 22 on property passing in front of the used car lot. He point - ed out that renewal of the permit would delay the project one year. At the call of the question, zero voted aye and five voted nay. The mo- tion unanimously failed,and the permit was rejected. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz reported the May 11, 1984 date selected for a joint meeting of the City Council and County Commissioners would not work out so another date would be selected. Several dates had been suggested by the Utilities Commission for a jointmeeting with the City Council. Following discussion, the date of May 22, 4:30 P.M., was chosen to meet with the Utilities Commission. Mr. Plotz stated all parties involved had been dismissed from the lawsuit of Wilfahrt vs. City of Hutchinson, Hutchinson Police Department, and David Erlandson. The City recently rec eived notice that it might be involved in pending litigation for Mr. Lorance Hillman. (b) COMMUNICATIONS FROM MAYOR Mayor Stearns read a letter of invitation for the City Council to parti- cipate in the Memorial Day parade to be held May 28. • • COUNCIL MINUTES MAY 8, 1984 (c) COMMUNICATIONS FROM ALDERMAN MIKE CARLS Alderman Carls reported he had received a request from a group of volun- teers to use the old fire hall two days a month for distribution of food products. The next date for food distribution would be May 22. It was pointed out that the Civil Defense stored equipment in the build- ing, and the City had its voting machines in the old fire hall. Follow- ing discussion, no action was taken. (d) COMMUNICATIONS FROM ALDERMAN PAT MIKULECKY Alderman Mikulecky stated Mr. Harvey Kemper had contacted him regarding the sale of the south section of Lot 7, Waller Addition. Mr. Kemper had submitted an offer for purchase of the property at the appraised value, and he wondered when he could make the purchase. Following discussion, it was the consensus of the Council to hold a bid opening on May 22, 1984 during the City Council meeting for the south section of Lot 7, Waller Addition. Alderman Mikulecky inquired about the Bretzke parking lot. He suggested using the trees left from Arbor Day for beautification of the parking lot. (e) COMMUNICATIONS FROM CITY ENGINEER City Engineer Priebe presented the City Council with maps showing the area involved for the sidewalk project. Mr. Priebe reported the Public Participation Committee would hold a pub- lic hearing at 7:00 P.M. on May 31 regarding the wastewater treatment plant. He recommended the City Attorney be authorized to obtain a one year option for the proposed site of the plant. City Attorney Schaefer was directed by the Council to negotiate for an option to be reviewed by the Council. Three property owners on Grove Street requested the City to take action to gurantee they would not be assessed for construction on Highway 15 in addition to the City street improvement assessment for Grove Street. The City Engineer commented he did not foresee any assessments inasmuch as Highway 15 was a state project; however, the plans were not finalized. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS Ali' COUNCIL MINUTES MAY 8, 1984 Alderman Torgerson made the motion to approve the claims and authorize payment from the appropriate funds. Motion seconded by Alderman Mlinar and unanimously carried. 12. ADJOURNMENT There being no further business, the meeting adjourned at 10:15 P.M. I] -10- CJ M-5r.04n, a•►• �n ►D. wro D►� •a< i n aD: r•D, ••aa• D. D IDS ♦ D 64 r r % •• ► la• to a • • ► +a• , D IN D1 ia• n CITY OF i&710ED EM FINAPICIAL REPORT - 1984 APRIL APRIL YEAR TO ADOPTED BALANCE PERCENTAGE MYJIH DATE ACTUAL ELTDGET REMAINIM USED 3400.13 14069.67 1103339.00 1089269.33 0.01 2400.00 9729.25 15050.00 5320.75 0.65 5323.93 16508.01 38800.00 22291.99 0.43 0.00 24885.91 905083.00 880197.09 0.03 25286.31 86978.38 349111.00 262132.62 0.25 3873.75 9858.20 23000.00 13141.80 0.43 12200.14 64792.10 176915.00 112122.90 0.37 1000.00 63500.00 423000.00 359500.00 0.15 289.16 242.29 200.00 -42.29 1.21 53773.42 290563.81 3034498.00 2743934.19 0.10 MAYOR & COUNCIL 3299.88 9951.20 28366.00 18414.80 0.35 CITY ALM. /CITY CLERK 8585.79 39265.55 108808.00 69542.45 0.36 E[.@L CtE 0.00 19.01 13950.00 13930.99 0.00 FDOlUE 14847.50 64587.64 165188.00 100600.36 0.39 MOTOR VEHICLE 4501.72 20230.90 62301.00 42070.10 0.32 ASSMSBU 0.00 0.00 18164.00 18164.00 0.00 LE13AL 3827.26 12039.91 30033.00 17993.09 0.40 PLANNDqG 0.00 66.52 3275.00 3208.48 0.02 CITY HALL 1914.61 14072.60 44279.00 30206.40 0.32 POLICE DEPARIMW 51047.28 219072.24 591254.00 372181.76 0.37 EIRE DEPARTMENT 2597.60 18674.83 69205.00 50530.17 0.27 CO1+UNITY SERVICE OFFICER 2422.70 9811.21 32359.00 22547.79 0.30 PROTECTIVE INSPECTIONS 3899.13 15678.82 57238.00 41559.18 0.27 CIVIL DEFENSE 343.35 358.35 1075.00 716.65 0.33 SAFETY COUNM 0.00 0.00 150.00 150.00 0.00 EIRE MARSHALL 2992.93 12223.33 43035.00 30811.67 0.28 RUINEE M 11473.68 53273.38 153064.00 99790.62 0.35 STREETS & ALLEYS 39329.67 110222.64 324850.00 214627.36 0.34 STREET MAINTENANCE A/C 20.00 17131.88 69700.00 52568.12 0.25 LIBRARY 99.90 25650.85 56494.00 30843.15 0.45 SENIOR CITIZEN CENTER 1615.32 11248.57 29732.00 18483.43 0.38 PAW,/REC. AD-EN. 4579.63 20510.02 57617.00 37106.98 0.36 RECREATION 4304.59 22138.43 82085.00 59946.57 0.27 CIVIC ARENA 5011.52 52120.11 120730.00 68609.89 0.43 PARK DEPARTMENT 25634.87 91914.33 280551.00 188636.67 0.33 CEMETERY 2981.58 10149.07 37859.00 27709.93 0.27 CC?44JNITY DEVE OR4ENT 1733.05 6003.03 14650.00 8646.97 0.41 LAWCOq 251.61 55645.89 67124.00 11478.11 0.83 DEBT SERVICE 7000.00 36435.22 101643.00 65207.78 0.36 AIRPORT 2558.37 17405.71 61425.00 44019.29 0.28 TRANSIT 5757.01 24251.04 72394.00 48142.96 0.33 UNALLOCATED 1579.26 3634.31 235900.00 232265.69 0.02 TOTAL 214209.81 993786.59 3034498.00 2040711.41 0.33 EXPENSE REPORT LIQUOR FUND PERSONEL SERVICES 10766.98 44000.88 121070.00 77069.12 0.36 APRIL CITY OF HUTCHINSON FINANCIAL REPORT - 1984 APRIL 3369.78 ENTERPRISE FUNDS 1632.43 4436.72 23800.00 REVENUE REPORT - LIQUOR FUND CURRENT YEAR TO ADOPTED BALANCE PERCENTAGE 8766.95 MONTH DATE ACTUAL BUDGET REMAINING USED LIQUOR SALES 25954.67 110744.81 476100.00 365355.19 0.23 WINE SALES 8714.11 33889.35 121900.00 88010.65 0.28 BEER SALES 39835.30 148644.54 552000.00 403355.46 0.27 BEER DEPOSITS - 166.10 - 381.54 0.00 381.54 16200.00 MISC. SALES 1154.50 4475.59 0.00 - 4475.59 1172480.00 INTEREST 418.32 1294.32 CASH DISCOUNTS - 102.41 - 579.76 0.00 579.76 TOTAL 75808.39 298087.31 1150000.00 851912.69 0.26 EXPENSE REPORT LIQUOR FUND PERSONEL SERVICES 10766.98 44000.88 121070.00 77069.12 0.36 SUPPLIES, REPAIR & MAINTENANCE 413.25 1030.22 4400.00 3369.78 0.23 OTHER SERVICES & CHARGES 1632.43 4436.72 23800.00 19363.28 0.19 MISCELLANEOUS 0.00 283.05 9050.00 8766.95 0.03 CAPITAL OUTLAY 3353.68 5368.68 16000.00 10631.32 0.00 DEBT SERVICE 0.00 0.00 5110.00 5110.00 0.00 TRANSFERS 0.00 0.00 110000.00 110000.00 0.00 COST OF SALES 55271.13 234145.68 866850.00 632704.32 0.27 OTHER 0.00 0.00 16200.00 16200.00 0.00 TOTAL 71437.47 289265.23 1172480.00 883214.77 0.25 REVENUE REPORT - WATER SEWER /FUND FEDERAL GRANTS 2879.00 10129.00 0.00 - 10129.00 0.00 WATER SALES 33327.73 137354.60 424600.00 287245.40 0.32 WATER METER SALES 340.00 1322.00 5000.60 3678.00 0.26 REFUSE SERVICES 16746.00 73401.06 222000.00 148598.94 0.33 SEWER SERVICES 44218.58 195146.81 523000.00 327853.19 0.37 PENALTY CHARGES 709.01 2585.92 0.00 - 2585.92 0.00 INTEREST EARNED 5352.69 7058.94 40000.00 32941.06 0.18 REFUNDS & REIMBURSEMENTS 0.00 0.00 0.00 0.00 0.00 OTHER 90.00 382.50 5000.00 4617.50 0.08 TOTAL 103663.01 427380.83 1219600.00 792219.17 0.35 EXPENSE REPORT - WATER SEWER /FUND OPERATIONS 86539.25 217528.25 1100919.00 883390.75 0.20 WATER 7633.58 89793.51 101350.00 11556.49 0.89 SEWER 34570.39 116617.76 192700.00 76082.24 0.61 TOTAL 128743.22 423939.52 1394969.00 971029.48 0.30 MINUTES HUTCHINSON PLANNING COPLffSSION TUESDAY, APRIL 17, 1984 1. CALL TO ORDER The regular meeting of the Hutchinson Planning Conmission was called to order by Chairman Larry Homo at 7:30 P.M., with the following embers present: Harlin Torgerson, Elsa Young, Don Erickson, Roland Ebent, Shu -Mei "Wang, Thomas Lyke and Chair--an Bono. Members absent: None. Also present: Director of Engineering Marlow V. Priebe, Fire Marshal George Field and City Attorney James H. Schaefer. 2. MINUTES The minutes of the regular meeting dated Tuesday, April 3, 1984, were approved as presented upon a motion by Mr. Erickson. Seconded by Mrs. Young, the motion carried unanimously. 3. PUBLIC HEARINGS (a) CONSIDERATION OF A REQUEST FOR A VARIANCE SUBMITTED BY S &L REHAB Chairman Romo opened the public hearing at 7:33 P.M. with the reading of publication #3227 as published in the Hutchinson Leader on Thursday, April 5, 1984. The request is for a sign variance submitted by S & L Rehab, which will allow two 14' banners that will project 48" from the north and south corners along the west side of the building located at 101 Park Place, 20 1st Ave. S.E. Staff recommended that the request be rejected. Director Priebe explained that it was the feeling of staff that the signs should conform to the ordinance. - If the ordinance is such that we can't conform, then it's the ordinance that should be changed. Discussion followed pertaining to signs that do not conform, including the State Theatre, which was there before the new ordinance was adopted and was later refurbished and the time and temperature clocks at Citizen's Bank and First State Federal. It is generally thought that those signs provide a service as well as advertisement. Mr. Dick McClure was present to explain the request. He stated that the idea is to keep the signs for the various tennants of the building on one attractive banner that could be seen by oncoming traffic, rather than several different types of signs on the face of the building. He stated that it was their understanding that the sign now in place was covered with the variance that was granted for the decorative awnings. It was later determined that a separate variance would be required for that. Mr. Torgerson noted that the square Planning Com-nission Minutes April 17, 1984 Page 2 footage for this sign would also require a variance. Discussion followed. The commission stated that the problem was not that the sign was unattractive but of the precedent that would be set by approving a variance for a sign project- ing k8" from the property line. Putting the signs on the face of the building, considering a variance for "banners" as opposed to neon signs and the possibility of angling the signs so they would be less nonconforming, were ideas that were brought up. Mr. Torgerson made a motion to continue the hearing until the regular meeting on May 15, 1984. Seconded by Dr. Lyke, the motion carried unanimously. (b) CONSIDERATION OF A REQUEST FOR A VARIANCE SUBMITTED BY DALE LEE ROSS Chairman Homo opened the public hearing with the reading of publication 03228 as published in the Hutchinson Leader on Thursday, April 5, 1984. The request is for a variance to allow a 13' frontyard setback for the purpose of constructing a new garage. Mr. Ross was present to answer any questions about the request. Chairman Homo noted that a variance was granted for the neighboring property. Mr. Ross's request would allow him to build his garage in line with the neighbor's. There was no one present who voiced objection to the request. After discussion, Mr. Torgerson made a motion to close the public hearing. Seconded by Mr. Erickson, the motion carried unanimously and the hearing was closed at 7:54 P.M. Mr. Torgerson made a motion to recommend to City Council approval of the variance as requested. Seconded by Dr. Lyke, the motion carried unanimously. (c) CONSIDERATION OF A REQUEST FOR A PRELIMINARY AND FINAL PLAT AS SUBMITTED BY RICHARD LARSON Chairman Homo noted that as his employer has an interest in this project, he would make no comment nor would he vote on this request. Chairman Homo opened the public hearing with the reading of publication d 3230 as published in the Hutchinson Leader on April 5, 1984. The request for the preliminary and final platting of a parcel to be known as Library Square East. Staff recommended approval of the request. ry Planning Commission Minutes April 17, 1984 Page 3 Mr. Richard Larson was present to explain the request. The reason the property is being platted is to easily allow for four or five different owners. It will be a one story structure consisting of 8 lots. An existing building will be plotted as a single lot as well as the parking area and area surrounding the main building. The zoning is appropriate for a common walls. There will be an association that anyone who owns a lot will belong to. Those association papers are being drawn up at this time and a copy will be submitted to the City of Hutchinson. After discussion, Mr. Erickson made a motion to close the hearing. Seconded by Mr. Torgerson, the motion carried unanimously and the hearing was closed at 8:06 P.M. Mr. Erickson made a motion to recommend to City Council approval of the plat as submitted. Seconded by Mrs. Young, the motion carried unanimously. (d) CONSIDERATION OF A REQUEST FOR A CONDITIONAL USE PERMIT SUBMITTED BY HAVTI Chairman Romo opened the public hearing with the reading of publication #3229 as published in the Hutchinson Leader on Thursday, April 5, 1984. The request is for a conditional use permit to allow the moving in of a portable training unit on the property located at 200 Century Avenue. Mr. Warren Macemon, Director of the HAVTI was present to explain the request. A similar request had been granted in February of 1982, with the stipulation that it be reviewed each year. Mr. Macemon commented that the portable training unit now in.use has been an important asset to the school. It is being used for the STEP Program now. After discussion, Mr. Erickson made a motion to close the hearing. Seconded by Mrs. Young, the motion carried unanimously and the hearing was closed at 8:10 P.M. Mrs. Young made a motion to recommend to City Council approval of the conditional use permit contingent upon renewal of former permit, the portable training units must be placed at least 10' apart and the permits must be reviewed each year beginning June of 1985. Seconded by Mr. Erickson, the motion carried unanimously. Planning Commission Minutes April 17, 1984 Page 4 4. Old Business (a) REVIEW OF CONDITIONAL USE PERMIT GRANTED TO HAVTI FOR PLACEMENT OF A PORTABLE TRAINING UNIT After discussion, it was the consensus of the Planning Com- mission to reco *end to City Council renewal of the condition- al use permit as per staff recd =endations (a certificate of occupancy is obtained and this p=_rmit be reviewed an renewed each year beginning June, 1935). 5. New Business (a) JOHN KORNGIEBEL PRESENTATION Mr. Korngiebel was present to make Planning Commission aware of proposed apartment building on site just off Bradford Street. It is proposed to be located on a tract of unplatted property owned by Mr. Schmidtbauer. The area is zoned R -3 which is appropriate for such a building. The apartments will be 1 and 2 bedroom general occupancy units available to those ina moderate income bracket. Director of Engineering Priebe asked what requirements are needed for city services. Mr. Korngiebel replied that a gravel base and curb would need to be extended to include the proposed development. Director Priebe recommended that platting of the lots on both sides of the proposed gravel and curb be considered for the purposes of assessing for those improvements in the future. After discussion, it was the consensus of the Planning Commission that there was no objection to the proposal at this time. 6. Adjournment There being no further business, Mr. Torgerson made a motion to adjourn the meeting. Seconded by Mrs. Young, the motion carried unanimously and the meeting was adjourned at 8:16 P.M. 't AS MANOR MUNICIPAL NURSINGOOME Minutes - March 1984 The Board of Directors for met Thursday, March 22, 1984, a Leslie Linder presiding. All members present except and Keith Duehn. Ancher Nelsen Financial report was given MINUTES: Burns Manor Municipal Nursing Home t Burns Manor, 5:30 p.m., President Gloria Dansereau, Eldred Miller, was a guest. by David Jensen, Financial Advisor. A motion was made by Esther Kuehl and seconded by Mike Carls to accept the minutes as mailed. Motion carried. BILLS: A motion was made by Larry Graf and seconded by Mike Carls to pay the bills as presented, a copy of which is attached to the minutes on file and made a part thereof. Motion carried. A motion was made by Mike Carls and seconded by Esther Kuehl to authorize additional bills of; reimburse $15.00 each to Steve Forcier and Russell Daak, for Class B, Minnesota Drivers License. Ancher Nelsen told the board of the problems of resolving the Equalization Law. The board stated that the telephone calls made by Ancher concerning the Equalization Law will be paid by Burns Manor. The Board thanked Ancher for his interest and concern for Burns Manor. OLD BUSINESS: NCE & Electro Watchman's proposals for updating the fire alarm was tabled until the April meeting. The Hospital board will discuss the dinner for the Task Force members at their meeting and inform me of their decision'. Shut off valves, ahead of all existing valves, for the heating system in the Annex to be tabled until April meeting. NEW BUSINESS: Election of Officers: Nominations were: Les Linder, President - Gloria Dansereau, Vice President. There being no further nominations for either office the Secretary was directed to cast a unanimous ballot for the respective office. Motion carried. A motion was made by Larry Graf and seconded by Mike Carls # -9��.) Minutes March 22, 1984 Page 2 to recommend to the City Council that Esther Kuehl be re- appointed to Burns Manor Board of Directors. Motion carried. Burns Manor Policy that a patient have a Hutchinson Physician for the supervision of the care and treatment of the patient during his stay at Burns Manor will be adhered to. The responsible party for case number 1085 will be advised that a Hutchinson Physician must be obtained within (7) days or the patient may not remain at Burns Manor. The Professional Care Committee will evaluate the Professional Care and Pharmacy Policies. Goals & Objectives discussion will continue. Their being no further business, a motion was made by Esther Kuehl and seconded by Larry Graf to adjourn the meeting. Motion carried. The Burns Manor Board of Directors will meet Thursday, April 26, 1984 at 5:30 p.m., in the Annex sun porch at Burns Manor Municipal Nursing Home. ATTEST: Leslie B. Linder, President Respectfully submitted: 2n, Mav s J. Gel r, Secretary 0 (/ HUTCH]-NSON 0062, LAITY HOSPITAL REGULAR BOARD OF DIRD 1'ORS MEETING - I4arch 22, 1984 Small Conference Roan - 5:15 PM Present: Rolly Backe, President; Joan Ewald, Vice President; Virgil Goebel, Trustee; Rev. Thor Skeie, Trustee; Dave Doelger, Trustee; Dr. Bill O'Brien, Chief of Staff Absent: Mike Carls, Trustee (attending Burns Manor Board meeting regularly scheduled for this date); Norah Pollan, Secretary others Present: Philip G. Graves, Administrator; Willard H. RDsenow, Assistant Administrator; Jane Lien, Director of Nursing Services; Laurie Hulkonen, Recording Secretary Ns. Connie Schroeder, a research associate of Patty McCullough of Health Planning & Management Resrouces, administered a short test and interviewed each board member present as part of research for Ms. No�-llough's Ph.D. dissertation. Mr. Jim Merritt, a representative of the physician recruitment firm of Jackson & Coker, presented information to the board about recruitment services his firm provides. He outlined the steps that will be taken to insure a "good" placement of an orthopedic surgeon in Hutchinson including commrnity and candidate profiles, interviews, contract signing and follow -up. He quoted the firm's fee structure which included a $16,000 base and an additional $1,500 for "out -of- pocket" expenses for the recruitment manager's visit here to get a verbal picture of the physician desired. The board asked about the percentage of physician retention once placed. Merritt said that there is an 80% retention of orthopedic surgeons placed, and explained that the key to retention is getting the family into the city and canfortable with their surroundings at the outset. Examples of reasons why physicians have left placement sites include competition, quality of life, and involvanent in large, multi- specialty groups where reimbursement is not what the physician expected. He related that two key reasons to contract with an orthopedic surgeon are the revenue factor that the physician will add to the hospital lose and an increase in the market in medical trade areas (right "mix to keep what business you have). Merritt fielded questions from the board and thanked them for allowing him to make his presentation. The meeting was called to order at 6:43 PM by President Backe. Minutes of Past Meetings. The minutes of the February 21, 1984, meeting of the board of directors were presented for review. Following discussion: Notion was made by Ewald, seconded by Goebel, to approve as presented the meeting minutes of the February 21, 1984, meeting of the hospital board of directors. All were in favor. Notion carried. Medical Staff Meetin Yinutes. Dr. O'Brien presented the redical staff meting minutes for March. He mentioned that notices have been posted in the hospital nursery as per the "Baby Doe" ruling for handicapped newborns. He noted that the first insurance company private review will be coming up in April now that the insurance companies are asserting their right to challenge and deny claims on a retroactive basis. Also discussed was the marketing effort of some chiropractors who say they'll take anything the insurance companies will pay in return for their services. Conversation ensued regarding the hospital's view of chiropractic and a possible marketing plan to stress the advantages of the hospital's physician - supervised physical therapy programs. Old Business A. Orthopedic Recruitment Fee. Balke reported on his meeting with Drs. Bretzke, Kleinkauf, and Griebie and Bill Rosenaa to discuss a commitment from the medical center for recruitment of an orthopedic surgeon. A verbal As an example agreel-aant was made to go 50/50 on all expenses. iOf the $10 ,000 guaranteed first - year's salary, $50,000 is overhead; the hospital's ccRYTdt3Tent would be $25,000, half of the remaining amount. Capital outlay for equipment was estimated at $100,000; possible income is estimated at $250,000 to $500,000 for an average year's work for an orthopedic surgeon. Skeie asked if it was ethical for a municipal hospital to enter into a contract with a private medical center. The majority of the board discussed this but did not feel that it was an ethical question. Following discussion: (over) pbti -en- eras - made -by- Doe-Iger -,- -seconded-- by- Skeier - that-- Hutchinson- fArri, aini�y- Hesgi�3�- iti- eonjunetian�it�� Center-, P.A., 13 3ae3 s� Gvk�ro�eczuit�n-- or+33ordi� ei___aiianant_expenses-. A33- w�re�n- f -t�vor :- �sti�n- carried ; B. Long Term Task Force Dinner. Graves told the board of his recent conver- sation with Mavis Geier, administrator of Burns Manor, regarding the proposed appreciation dinner - progress report for the m°anbers of the Long Term Care Task Force. The Burns Manor board was willing to pay 50% of the cost of the dinner for just members and the hospital and nursing home administrators. Following discussion: Nbtion was made by Doelger, seconded by Ewald, to hold a progress report dinner meting for the members of the bong Term Care Task Force. Motion was defeated. C. West Central Community Services Center Contract. Graves recapped a meeting with Helen Reardon and Vince McYanel of West Central in which they concluded they couldn't come up with a contract until they decided what they wanted to contract for. They talked about joint ventures. A meeting was scheduled for March 21, but Mehmel had a conflict, so another meeting has been scheduled for later in April. .14A-imel said in a letter to Graves that he was waiting for Skeie's meeting with Nblzod County, West Central, and the hospital. Skeie told the board that in his meting with Melurel, he had asked Ylehmel to draft a letter to outline what West Central desired to provide as services to McLeod County and the hospital. Those services were expressed at the meeting as beincd&rrdly counseling, chemical dep&ency counseling, and an adolescent girls' hare. (A.) Motion by Doelger, seconded by a satisfactory fee arrangement with the Hutchinson Medical Cen data at the next meeting. All 0 Carls, to commission Graves to negotiate with a recruitment firm in conjunction ter and get back to the board with financial were in favor. Motion carried. L jf+ (B.) Men asked by the board if people here are being denied services because West Central is no longer affiliated with the hospital, Graves said no, that services are available right here. If the county says they will do business with West Central, he said, the hospital will affiliate with them. If West Central wants to invite the county and the hospital to sit down to talk over wfiat might be done to satisfy mental health needs for next year's county contract, he felt they should do the inviting and not continue to ask the hospital to influence the county. Following discussion: Motion was made by Skeie, seconded by Goebel, to receive this item as information and table discussion. All were in favor. Motion carried. New Business A. Virgil Goebel Replace ent. Graves noted that this meeting marked the expiration of Virgil Goebel's term of service on the hospital board. He said that Goebel brought a great deal of expertise to the group and that he would be missed. He then asked the board to consider the needs of the board for representation of the city of Hutchinson. Business, education, and clergy are currently represented on the board. Following discussion, the following names were suggested as possible candidates: Ruth Westlund Ron McGraw Ed McCormick Chester Gatzman Spencer Beytein Don Glas Julius Rainwater Dr. Bill O'Brien Graves suggested that the board might want to change the status of the chief of staff from ex- officio to voting member. This would give the physicians more of a voice on the board and promote collaboration between the physicians and the hospital. Following discussion: Board concensus was to table this until the next meeting when legal opinion can be given on having a physician as a voting member of the hospital board of directors. B. New Tenant for Dr. Thompson's Suite. Graves presented a request from Dr. John Fluegel to lease the office suite currently being leased by Dr. Russell Thcmpson. Fluegel would agree to a five -year lease; Thompson's current lease would run out in 23� years. Following discussion: Motion was made by Doelger, seconded by Goebel, to negotiate a satisfactory five -year lease arrangement with Dr. Fluegel for lease of Dr. Thompson's suite. All were in favor. Motion carried. C. Kelly Heyer Suit. Graves informed the group of the suit settlement in the Heyer case. Exact details were not known at this time by Graves, but he discussed the implications of the suit with the board. Statistical Report. Graves presented the statistical report. Be note] the dramatic impact of DRG's on Medicare lenoth of stay - dawn by two days from the previous year. Surgery and pediatric admissions were up, and obstetrics stayed about the same. Physical therapy outpatient services have doubled canpared to last year's first two months. overall, the hospital experienced a 28% decline in census. Accounts Payable. The accounts payable were presented. Following discussion: Motion was made by Earald, seconded by Doelger, to approve for payment the attached listing of cash disbursements and accounts payable in the amount of $412,522.59. All were in favor. Motion carried. Financial Statements. The financial statements were presented. Graves noted a year -to -date loss of $12,000 and a $64,000 operating gain. The rrintal health unit was down 24 days last month; outpatient services there have not come up to expectations. A. Director of Mental, Health Unit. The report was presented. No unusual cormiants were made. B. Director of Nursing Services. The report was presented. No unusual comrents were made. C. Education Coordinator. The report was presented. No unusual cwrents were made. D. Dietitian. The report was presented. No unusual comments were made. Auxiliary Meetinq Minutes. The minutes were presented. No unusual carments were made. Other A. Quarterly Newsletter_. Graves informed the board that the second quarterly newsletter would be distributed with the next Sunday's Fader Shopper. The board expressed their approval of the publication, stating that it was very well written, attractive, and informative. B. Trustee Conference. The board discussed a trustee conference being offered by the Minnesota Hospital Assn. on Tuesday, May 15, at the Amfac Hotel in Minneapolis from 2:30 -8:00 PM. Graves also informed the board of the Upper Midwest Hospital Conference which is being held in Minneapolis May 16 -18. More information on the Upper Midwest conference will be forthcoming. C. Lay -Off Poli . Graves distributed copies of the lay -off policy drafted by administration for approval by the board. Following discussion: Mation was made by Skeie, seconded by Goebel, to adopt the lap -off policy as presented. A11 were in favor. Motion carried. Doelger emphasized the importance of administrators speaking to the employees personally to explain the policy and answer questions. It was suggested that the local unemployment official be invited to the hospital to help those anplcyees laid off to file for uneiTployment. D. Proposed Dassel /Cosmos Satellite Offices. Graves informed the board % of Hutchinson Medical Center's interest in putting together satellite offices of the medical center in Dassel and Cos rDs. He suggested that the hospital support the medical center in their efforts with monetary support to be used for staffing these offices. He felt a challenge from Litchfield hospital would be certain and that the board ,-oust rove quickly on this. The effects of such a joint venture upon the independent physicians in the area were discussed. Following discussion: Board concensus was to send a letter to the medical center stating the board's interest in aggressively pursuing satellite expansion. If the physicians respond, further study of hospital support will be made. Adjournment. Irbtion eras made by Skeie, seconded by Ewald, to adjourn the meeting. The meeting was adjourned at 10:23 PY, by President Balke. Respectfully submitted, Laurie Hulkonen Norah Mullan Recording Secretary Secretary LE CURRENT PERIOD t!1 HUTCBINSON CCY,R•9UNITY HOSPITAL BUDGET OD.MPARISONS - NATURAL CATfX',ORIES For Three Months Ended March 31, 1984 YEAR- 11O-DATE PATIENT REVENUE ACTUAL BUDGET VARII+'J Daily Hospital Service $173,333 $209,663 $(36,330) Medical Nursing Units 28,787 52,207 (23,420) Mental Health Unit 262,220 239,484 22,736 Ancillary $464,340 $501,354 $(37,014) Gross Patient Revenue $437,709 $639,507 $(151,798) 105,911 132,965 (27,054) 754,363 705,582 48,781 $1,347,983 $1,478,054 $ (130,071) 13,671 37,916 24,245 Less: Discounts & Allocances 42 $450,669 $463,438 $(12,769) Net Patient Revenue 6,844 7,074 Other Operating Revenue $457,513 $470,512 $(12,999) Total Operating Revenue OPERATING EXPENSES $215,566 $248,208 $(32,642) Salaries 40,867 47,681 (6,814) Effployee Benefits „652 15,761 (109) Medical & Other Fees s,534 9,390 (856) Raw Food 10,544 14,821 (4,277) Drugs 38,081 37,100 981 Medical & other Supplies 17,760 18,769 (1,009) Utilities 4,482 7,651 (3,169) Building & D3uipnent Repairs 1,438 2,170 (732) Rental Expense 2,552 2,621 (69) Insurance 1,906 1,858 48 Interest 17,307 17,194 113 Depreciation 9,033 9,783 ( 750) other Expenses $1,305,589 26,284 113,748 $1,364,306 21,222 71,354 $ (58,717) 5,062 $.1,331,873 $1,385,528 R 53,655) $678,096 $730,944 $(52,848) 128,031 138,283 (10,252) 45,255 46,019 (76=) 23,558 27,669 (4,111) 34,542 38,665 (4,123' 119,455 107,607 11,84E 51,115 56,315 (5,20C! 14,056 23,693 (9,637' 7,609 6,601 1,00E 7,656 7,859 (20_` 6,078 5,745 33_ 51,921 51,582 335 2.1,779 29,307 (7,_52E? $383 722 $433,007 $(49,285) Tbtal Operating Expense $1,189,151 $1,270 289 $(81,13E' 73,791 37,505 36,286 operating Income 142,722 115,239 27,48; Add (Deduct) - Non-0perating Revenue (Expense) Price-Level Depreciation (63,549) (63,549) - -- (21,183) (21,183) - -- -And Working Capital $ 52,608 $16,322 $36,286 Excess Revenues over Expenses $79,173 $51,690 $27,45_ 7� HU'ICMESGN Ca,• A-NITY HOSPPI'AL LAST YEAR COITARISQIS - NATURAL CATEGORIES For Three Months Ended March 31, 1984 CURRENT PERIOD YEAR -TO -DATE 1983 1984 VARIANCE PAT= RE,'\IIT 1983 1984 VARIANCE ;195,432 $173,333 $(22,099) 49,950 28,787 (21,163) 218,136 262,220 44,084 $463,518 $464,340 $822 43,421 13,671 (29,750) Daily Hospital Services Medical Nursing Units $596,526 $487,709 $(108,817) Mental Health Unit 127,158 105,911 (21,247) Ancillary Service 655,112 754,363 99,251 Gross Patient Revenue $1;378,796 1,347,983 $(30,813) Less: Discounts & Allowances 103.154 42,394 (60,760) "420,097 $450,669 $30,572 Net Patient Revenue $1,2.75,642 1,305,589 $29,947 6,850 6,844 (6) Sher Operating Revenue 23,994 26,284 2,2.90 426,947 $457,513 $30,566 Total Operating Revenue $1- 299,636 1,331,873 $32,237 38,425 OPERATING EaTElJSES (344) 15,595 228,352 $215,566 $(12,786) 42,729 40,867 (1,862) ;1907 15,652 (1,255) 9,659 8,534 (1,125) 9,706 10,544 838 38,425 38,081 (344) 15,595 17,760 2,165 4,006 4,482 476 1,189 1,438 249 2,263 2,552 289 2,207 1,906 (301) 15,833 17,307 1,474 4,842 9,033 4,191 391,713 $383,722 $(7,991) 35,234 73,791 38,557 (20,018) $(21,183) $1,165 Salaries Employee Benefits Medical & Other Fees Raw Food Drugs Medical & Other Supplies Utilities Building & ETdFrnnt Repairs Rental Expense Insurance Interest Depreciation Other Expenses Total Operating Expense Operating Incoi en Add (Deduct) Non -Operating Revenue (Expense) Price -Level Depreciation And Working Capital $661,607 $678,096 $16,489 124,850 128,031 3,181 45,161 45,255 94 26,414 23,558 (2,856) 29,200 34,542 5,342 103,886 119,455 15,569 52,026 51,115 (911) 13,025 14,056 1,031 5,034 7,609 2,575 6,791 7,656 865 6,965 6,078 (887) 47,499 51,921 4,422 13,923 21,779 7,856 $1,136,381 1,189,151 $52,770 163,255 142,722 (20,533) $(60,054) $(63,549) 3$ ,495 $ 15,216 $ 52,608 $37,392 Excess Revenues over Expenses $103,201 $ 79,173 $(24,028) 0 RESOLUTION NO. 7750 • CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Belts $3,256.0( Carter Press Belt Replace- Sewer Yes Michel Sales Co. ment Diamond Net 4,425.6 Playground Equipment Parks Yes Gametime /MN ith addl. Playground onation oney The following items were authorized due to an emergency need: ITEM I COST - PURPOSE I DEPT. (BUDGET VENDOR Date Approved: Motion made by: Seconded by: 22, 1984 Resolution submitted for Council action by: —NI • 0 RESOLUTION NO. 7751 RESOLUTION AUTHORIZING RELEASE OF SECURITIES TO CITIZENS BANK & TRUST CO. OF HUTCHINSON, MINNESOTA WHEREAS, Citizens Bank & Trust Co. of Hutchinson, a duly designated deposi- tory of the City, has requested the release of the following securities: PLEDGE: DESCRIPTION MATURITY AMOUNT 3762 Park City Utah School Dist. 04 -01 -92 $100,000.00 3989 Fed. Home Loan Banks 07 -25 -85 300,000.00 3989 Fed. Home Loan Banks 05 -25 -84 100,000.00 3989 Fed. Farm Credit Banks 12 -01 -86 200,000.00 5822 Minnetonka, MN 02 -01 -90 100,000.00 5822 Burnsville, MN 03 -01 -90 100,000.00 $900,000.00 which have heretofore been pledged as collateral security for the account of the City with such depository. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the City Treasurer is hereby authorized to release and return to said depository the securities requested by the Citizens Bank & Trust Co. of Hutchin- son, Minnesota. Adopted by the City Council this 22nd day of May, 1984. Robert H. Stearns Mayor ATTEST: Gary D. Plot City Clerk 0 POLICE DEPARTMENT MEMORANDUM TO Mayor and City Council FROM SUBJECT Dean M. O'Borsky, Chief of Police I.A.C.P. Annual Conference DATE Mav 8. 198 I request permission to attend the International Association of Chiefs of Police Annual Conference in Salt Lake City, Utah, October 20 -25, 1984. I have attended two national conferences at the request and expense of the Minnesota Chiefs of Police Association and found them to be of great value personally and professionally. The Minnesota Chiefs of Police Association encourages Minnesota Chiefs to attend, as the voting for National officers is crucial and the election of officers from our area is important to us. The I.A.C.P. has the largest display of the latest technology available as well as a super line -up of speakers and informative sessions. The cost involved will include room and board, registration fee and travel. The amount budgeted for schools and conferences is in good shape and this expense will not cause any change in that. DMO:nb 1 ` ADVANCE REGISTRATION FORM IACP 91ST ANNUAL CONFERENCE, SALT LAKE CITY, UTAH, USA '' t«" s OCTOBER 20 -25, 1984 ,G Complete and return with full payment BEFORE September 14. 1984. Forms postmarked alter that date cannot be processed and will be ruturned. Mail to: IACP CONFERENCE REGISTRATION Thirteen Firstfield Road, P.O. Box 6010 Gaithersburg, Maryland, USA, 20878 NOTE: 11 unable to meet this deadline. you may register onsite beginning at 9:00 a.m. Saturday. October 20, 1984. PLEASE TYPE OR PRINT List all names exactly as badges should be prepared. r ME_mss. Vil EXHIBITORS — DO NOT USE THESE FORMS IACP MEMBER ONLY — Check One ctive /Life OAssociate OSusta nmg (For registration purposes, list your current business alfibatron and business address) Reg. Fee NAME M O I S01�S�N S7500 /Y + l TITLE �x"t'I d r_— P0L._IG�. AGENCY H /NSO oLlI _jo _ ADDRESS - WAs ( N / V aS_ CITY/STATE /ZIP If regtstrabon recerpf should be sent to other than the above location, mdreate address below. ADDRESS CITY /STATE /ZIP NON - MEMBER RELATIVES OF IACP MEMBER ONLY - $30.00 each. Children Under 15 free. SPOUSE If 1 /(�'� K CITY /STATE _ / $ Q r— NAME CITY /STATE $ NAME CITY /STATE $ NAME CITY /STATE $ NAME CITY /STATE $ 'NON- MEMBER GUESTS - $95.00 each. Children Under 15 free. NAME $ TITLE AGENCY ADDRESS CITY /STATE /ZIP NAME $ TITLE AGENCY ADDRESS CITY /STATE /ZIP Make remittances payable to " IACP ". FULL PAYMENT REQUIRED. TOTAL AMOUNT ENCLOSED Orany urnonol advance registratron sranceied tnerewfl ma 10 rhenenng Charge for each regsiranl cancelled i l�a� $/ 'us C,re ,, Attach separate sheet If more space Is required for additional relatives or guests 'Form must be signed by IACP member registered for 1984 Conference in Saft Lake city. Please charge to my account Mastercharge_____._— -- Expiralion dare VISA __. —_ Expuauon date SIGNATUREr vR- + ^I /xLl� ' • , v`� �O"" /� of IACP Member Membership F FOR IACP USE ONLY CR Pers Agy Other MEM ❑ Active /Life ❑ Associate ❑ Sustaining 3 (612) 879 -2.411 CITY OF HUTCHPINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: May 18, 1984 TO: Mayor and Council _ _ _ _ _ _ _ _ FROM: Ken Merrill, Finance Director _ _ _ _ _ _ _ SUBJECT: Finance Director Calculator _ _ _ _ _ The calculator which I have been using over the past 6' years has apparently absorbed its maximum amount of usage. Upon trying on two different occasions to get the unit repaired, Persian Office Supply could not solve all the problems. They have said the parts in need of repair are too expensive. Persians have offered a replacement and also will deduct past repair cost on the old machine. Because this was not a budgeted (nor anticipated) expedition, a request for emergency appropriation is requested in the amount of approximately $200.00. —,L- f` (612) 879 -23 11 YCITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST UTCHINSON, MINN. 55350 M E M O R A N D U M DATE: May 18, 1984 TO: Mayor and City Council — — — — — — — — — — — — — — — — — — — — FROM: Ken Merrill, Finance Director — — — — — — — — — — — — — — — — — — — — SUBJECT: 1984 Interest rates for Projects — — — — — — — — — — — — — — — — — — — — Resolution #7752 set the interest rate payment for the 1984 project. The rolls have been adopted but interest rates could not be set until the bonds had been sold. The 9.4% interest represents a 1% higher rate than when the bonds were sold. This follows past policy and is used to cover in part administration and delinquency factors and still represents a good rate to the property owner. '' RESOLUTION NO. 7752 RESOLUTION SETTING INTEREST RATE AND PAYMENT SCHEDULE FOR ASSESSMENT ROLLS NUMBERS 178, 179, 180, 181, 182, 183, 185, 186, 191, 192 AND 193 BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. THAT such adopted assessment rolls shall be payable in equal annual installments extending over a period of ten (10) years, the first of the install- ments to be payable on or before the 1st day of January, 1985, and shall bear interest at the rate of 9.4 percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from October 1st, 1984, until the 31st day of December, 1985. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 2. The owner of any property so assessed may, at any time prior to cer- tification of the assessment to the County Auditor, pay the whole of the assess- ment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by the 1st day of October, 1984; and he may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to the 31st day of December, of the year in which such payment is made. Such payment must be made before October 10, or interest will be charged through December 31, of the next succeeding year. 3. The Clerk shall forthwith transmit a certified duplicate of this assess- ment to the County Auditor to be extended on the proper tax lists of the County, and such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the City Council this 22nd day of May, 1984. ATTEST: ry D. Plotz City Clerk 0 0 ert H. Stearns Mayor (612) 879 -2.g71 J Of iY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: May 18, 1984 TO: Mayor and Council_ _ _ _ _ _ _ _ _ _ _ _ _ _ FROM: Ken Merrill, Finance Director _ _ _ _ _ _ _ SUBJECT: Interest on Assessment for Lewis Avenue _ _ _ _ _ _ The Council requested an interest amount be computed for the Lewis Avenue assessment (assessment Roll 196). The rate of interest will be 7% per the year. The gravel project was installed in 1970 (Project 70 -1 -Part 1). The interest from the time of original project adoption until annexation would result in $66.93 for interest charges. This amount would be added to the principal of $450.00 or a total assessment of $516.93 for each of the properties on Roll No. 196. The amount would then be payable over 10 years at a 7% interest rate. SAIL, i 0 0 RESOLUTION N0. 7739 RESOLUTION DECLARTUG COST TO BE ASSt.SSED AND ORDERING PREPARATION OF DEFERRED ASSESSMENT ASSESS'1ENT ROLL NO. 196 WHEREAS, cost has been determined for activating the D---'erred Assessments for the improvement of Lewis Avenue between Larson Street and School Road by the construction of Gravel Ease and Appurtenances, and the total cost of the improvement to date is $2,578.50. NOW, THERSFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ;HUTCHINSON, 14INNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $ -0 -, and the portion of the cost to be assessed against benefited property owners is declared to be $2,578.50. 2. The City Clerk, with the assistance of the City Engineer, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 3. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this `City Cl day of May, 1984. or RESOLUTION FOR HEARING ON ACTIVATING DEFERRED ASSESS"ENTS RESOLUTION NO. 7744 ASSESSMENT ROLL NO. 196 WHEREAS, by a resolution passed by the Council on the 8th day of May, 1984, the City Clerk was directed to prepare a proposed assess7ent of the deferred costs for the improvement of Lewis Avenue between Larson Street and, School Road by the construction of Gravel Base and Appurtenances; AND WHEREAS, the Clerk, has notified the Council that such proposed assess:ent has been completed and filed in his office for public inspection, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the Ilth day of June, 1984, in the Council Chambers at City Fall at 8:00 P.M. to pass upon such proposed assessment and .... at such time and place all persons owning property affected by such assessment. 2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearings. Adopted by the Council this day of May, 1984. Mayor City Cleric 171u, 1994. • NO'i10E OF HEARING ON ACTIVATING DEEERR.0 TO VHOM IT MAY CONCERN: PUBLICATION 110. 33246 ASSESSMENT BOLL NO. 196 • ASSESS:,ENTS Hutchinson, Minnesota May 9th, 1984 'notice is herby given tur,at the Council will reet at 8:00 P.M. on the 11th day of June, 1984, in the Council Ch_:ibars at City Hall at Hutchinson, Minnesota, to pass upon activating the deferred assessicents for the improve :went of Lewis Avenue between Larson Street and School Road by the construction of Gravel Base and Appurtenances. The proposed assessment against benefited property is on file for public inspection at my office. Written or oral objections will be considered at the meeting, but the Council may consider any objection to the amount of the proposed individual assessment at an adjourned meeting upon further notice to the affected property owners as it deems advisable. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or Clerk; however, no appeal may be taken as to the amount of any individual assessment unless a written objection, signed by the affected property owner, is filed with the City Clerk prior to the assessment hearing or presented to the presiding officer at the hearing. Under Minnesota Statutes, Sections 435.193 to 435.195, the Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of this law and the resolution adopted under it may, within 30 days of the confirmation of the assessment, apply to the City Clerk, for the prescribed form for such deferral or payment of this special assessment on his property. The total cost of the improvement is $2,578.50. , av'rc 0 1 �n Gary D. ULotz, &LtY Administrator Hutchinson, Minnesota ,omp'.led Dy: A'arlow V. °rtebe ACTIVATING Computed By: ' ?,�rlo_w 7. Pr :ha DEFERRED ASSESSMENTS SERVICE LEAD -- -- Ch.,eked By: Cit', HiCu ON LEWIS AVENUE NO. YRS. SPREAD UNIT USED ASSESSMENT ROLL NO. 196 ACCT. PARCEL NAtal-; & ADORr.SS ADDITION OR IMPROVE- INTEREST INTEREST TOTAL N0. NO. OF O'WN ?R - SUBDIVISION LOT BLOCK MENT LINE COST RATE TO DATE ASSESSMENT n 01- 116 -30 -03 -0100 Douglas & D. Schutz West 150' of East 300' Lot 61 1\ ' 1117 ',owls Ave. Auditor's Plat NW 1/4 Sea. 1- 1 2541 Hutch 1, neon: MN 55350 T116N -R30W GRAVEL $ 450.00 7% $ 409.50 859.50 01 -11 -30 -03 -0090 Robert R Gladys Hall 1113 Lewis Ave. East 150' of Lot 6, Auditor's 2 2540 Uutchlnhon� MN 55350 Plat NW 114 See. 1- T116N -R3OW GRAVEL 450.00 7% 409.50 $ 859.50 01_11 _30 -03 -00 0 - DatloC A Phyllis Weseloh 1109 Lewis Ave. West 80' of Lot 5, Auditor's 4 2539 Hutchtn: +on, MN 55350 Plat NW 1/4 See. l- T1l6N -R30W GRAVEL 450.00 7% 409.50 $ 859.50 $ 2,578.50 Total Principal... r' Total Interest.... Totals... T' (672) 879 -2377 � CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: May 22, 1984 TO: _ Mayor & City_ Council _ _ _ _ _ _ _ _ _ FROM: Water Billing Department _ _ _ _ _ _ _ _ _ _ SUBJECT: Delinquent Water Accounts _ _ _ _ _ _ _ _ _ _ Attached is a listing of the delinquent water accounts for the month of May. Recommend water service be discontinued on Tuesday, May 29, 1984. 3 -815- 0436 -031 Jerry Selle 436 Prospect Street North Hutchinson Mn 55350 436 Prospect Street 119.75 Promises to pay 06/01/84 3- 970 -0450 -051 Midwest Trailer Court Box 157 Winsted MN 55395 450 Water Street 1077.44 Promises 112 06/15/84 1/2 06/29/84 3- 815 -0524 -061 Charles Anderson Riverside Military Academy Gainsville GA 30501 524 Prospect Street 82.16 3 -275 -0435 -491 Charles Keller Route 4 Hutchinson Mn 55350 435 California Street 59.60 Ken Gruenhagen 520 Graham Promises to pay 06/01/84 3 -870- 0478 -041 Alvin Baune 478 Shady Ridge Road Hutchinson Mn 55350 478 Shady Ridge Road 98.68 Promises to pay 05/25/84 GL , 3- 015 - 0427 -0 -21 3- 045- 0425 -081 3 -045- 0605 -001 Charles Rothemeier Richard Sturges James Weiss 427 First Ave. SE 425 Third Ave. SE 605 Third Ave. SE Hutchinson Mn 55350 Hutchinson MN 55350 Hutchinson Mn 55350 427 First Ave. SE 425 Third Ave. SE 605 Third Ave. SE 40.68 68.24 56.53 cc: Stan Koci 580 Milwaukee 3- 055 - 0124 -091 3 -075- 0015 -071 3- 075- 0229 -091 Standard Printing Jerry Carrigan Sheldon Crouse 124 Fourth Ave. NE Box 186 229 Fifth Ave. NE Itchinson MN 55350 Brownton MN 55312 Hutchinson Mn 55350 24 Fourth Ave. NE 15 Fifth Ave. NE 229 Fifth Ave. NE 48.67 98.68 56.53 3 -130- 0136 -041 3- 210- 0306 -011 3- 210 -0346 -031 Miles Willhite Kralein Investment William Lueck 136 11th Ave. NE Box 533 346 Adams St. Hutchinson Mn 55350 Hutchinson Mn 55350 Hutchinson Mn 55350 136 11th Ave. NE 306 Adams St. 346 Adams St. 98.68 112.73 94.00 cc: Rodney Krasen 964 Rolling Greens Lane 3 -210- 0506 -091 3 -250- 0607 -081 3- 320- 0565 -041 Randy Gunderson Ronnie Telecky Rodney Markgraf 506 Adams Street 607 Bluff Street 565 Clark Street Hutchinson Mn 55350 Hutchinson Mn 55350 Hutchinson Mn 55350 506 Adams Street 607 Bluff Street 565 Clark Street 58.87 89.31 94.00 Promises to pay 05/24/84 Promises to pay 05/23/84 3- 380- 0405 -051 3 -535- 0215 -091 3- 680 -0441 -082 David Freund Don Kramer Wally Teich 405 Erie St. S 215 Huron Street Box 605 Hutchinson MN 55350 Hutchinson Mn 55350 Hutchinson Mn 55350 405 Erie Street 215 Huron Street 441 Main St. North 84.63 65.26 53.26 3 -680- 0715 -071 3- 735 - 0566 -021 3- 775 - 1204 -091 Roy Chaffee Lynette Miller Al Klammer 715 Main Street North 566 Monroe Street 1204 Oakwood Lane Hutchinson Mn 55350 Hutchinson Mn 55350 Hutchinson MN 55350 715 Main Street North 566 Monroe Street 1204 Oakwood Lane 68.24 56.74 37.63 Promises to pay 06/01/84 May 15, 1984 Too Hutchinson Mayor City Council City Engineer Water from sumps and rainfall currently drains, and in some cases, collects along the rear lot lines of Block 5, Stoney Point Addition. A dr.=.in tile could be laid from Roberts Road to an existing storm sewer located at the corner of lots 8, 9, 10, and 11. The two homeowners we discussed this with agreed with the concept but were concerned with the cost. Please investigate this project before the lawns and trees are well established in this area. Thank you, Steve and Susan Flanagan. 405 Boulder Street Hutchinson, MN w v I • ', �F_ ( 11 -9) 587 -5151 - - - 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: May 14th, 1984 TO: Mayor and City Council FROM: Director of Engineering RE: Sidewalk 4 Parking Lots Enclosed for your use, is a map of the Sidewalk District showing sidewalk repaired to date and sidewalk proposed for repair in 1984. I would like to review same at the next Council Meeting to determine which areas, if any, should be deleted from the 1984 program. Also, enclosed are small drawings of the parking lots. I will have a large scale drawing of each to review at the next meeting. Marlow V. Priebe Director of Engineering MVP /pv enc. cc: /Marilyn 9 -c. H H z H R 0 SECOND AVENUE SOUTHEAST 0 � - -F -- , I I I f► I I I I I, _LJ_L1_L L1 H yy C N E� E� ,a z P4 Nemitz Paint ePk FIRST AVENUE SOUTHWEST �wH7 lei H I N Z aH SC W � I rFIi2ST ,tViN7JE NOWF..'rr ST i WASHINGTON AVENUE E E x H Z. � J E E x H Z. �}.' C C• � � a1 (i- V Ip OF CQP 9�sevzez22� 218 t:bfih Pain • Hutchinson, Minnesota 55350 • (612) 587-5252 May 7, 1984 City Council City Hall 37 Washington Ave. W. Hutchinson, MN 55350 Dear City Council: The Tourism Committee of the Hutchinson Area Chamber of Commerce believes that travelers and visitors to our city should be well informed about the many local activities, recreational areas and businesses that cater to their needs, plus have maps and informa- tion on our area available to them. For over two years we have worked on a method to do this and have come to the conclusion that the quickest and easiest way is to erect lighted information Kiosk - type sign boards at key locations in and around Hutchinson. The committee has researched the project and received plans of the Kiosk which will fit our areas needs. We have shared these with the City Park and Recreation Department and have received an es- timate of the materials costs to have one built for Fireman's Park. We feel this would be a fine addition to our parks and be a great help to the travelers. The City Park and Recreation staff has offered to provide the labor to construct and place them in the park. We would like to see one constructed and placed in Fireman''s Park on Main Street early this summer. The cost for materials, cement base, electrical wiring and fixtures would be $1,500.00 maximum. Bruce Erickson has the plans to show you the dimensions, etc. We request that the City Council consider this a favorable addition to the park system and fund on Kiosk for this current summer for placement in Fireman's -Park. Should this project work as well as we plan, we would-recommend another one next year for West River Park. Thank you for your consideration. ncerely, �UALAs- C� Clarice A. Coston, EVP Hutchinson Area Chamber of Commerce ,Z 5. uv 0 RETAIL "ON SALE" i Mare of Slf mlt�nta, McLeod —City _ Og Hutchinson_..._ -._.— To the . ........ City.. Council ._. ....... ...............of the ... City ..... ....................... of.... H hi. ui.cnson............... ...... _ ...... ... ..................... ....._..._.._....State of hUnnesota: ... ....... _ Jc,0c._r_S. -- -- ------- - - - - -- -- - - - - - -- hereby appl ..... _.-far a Urcrn 6 far the term of- . .- Z. 5 K . ------------._ --- --- from of - . .... ----- 18�V-, to St1L At Retail Only, ?ion- Intoxicating Malt Liquors, as the same arc dejir d by laic.•, for cont-..mp` ion "Oh X" those ccrta -n F% mL" in the......-----.--- - --- -- - ...-- --- --------------- ---- _City .. desoribed as follafcs, to-utii :---_.-_._- - ------ ----- - - - --- -- --- -- --- - -- ---' --- - - - - -- Roberts Park at which tats said ¢ Zieant... o rate__.the bucmn o _.---------_....---------......--------.__._.---- P PP Pc f- - - - --- and to that end represent - _and state__na follows: That said applicant......__- .... ls.._. a__._.._..._...._....r$ti= n__... of the United States; of food moral character and repute; and ha ........... .atta -fined the aQe of ?1 years; that ....__... ..... ..- ._.-- -- ...__.._..- .__..___._.. pmpricfar ..... _ -of the establishment for which the License will be isnecd if this appZ""on is franted.. That no rna.nufa.cturer of such nar intozicatin f malt liquors has any oum.ership, in whole or in part, in said bu.sin.tss of said applicant.. -or any interest therein; That said applicant ...... mnke..... this application pursuant and subject to all the laws of the State of Afinrusofa and the ordinances and reFulaftions of said .... ........ .-.._.-----.-----------------'- applisable thereto, which are hereby made a part hereof, and hereby a free -.. -to observe and obey the same; (Fvn r � �3e: +w-.il �. -.•ev. 1f .u, of 1�1 -_- .•�^•) t Each applloa.nt further to that ha u not noio fhe holder of, nar hue he made application far, nor dou he intend to make appli.catiin for a Federal Retail rkaZer's Special tax stamp for the male of L ,.[oxioatinff liquor. Daiod- S _ l 19�� — Bpplioant- P. O. dddrees_j!Z� 5 Yn ` '" S+ -- N� +�h Aso„ El S 350 - q- _e� (J) RETAIL "ON SALE" estate of ,M!lule5ota, McLeod COUNTY OF ..... ._ ................ — ._._._...__. -_— City Council To the ........... ............................... $ 25.00 of the ............... City ......................... of........Hutchinson ..................... ................................... ............................... ..........................State of Minnesota: - - -- -- - -- - -- t�.eet .$oda..IIniimited he - - - -- ies day 7:30 a.m. - 4 p.m. hereby apple_._ —far a license for the term of..__- one - ...._- -- ----- _._ - -- ------ --- -- --_ - --- - -- from the .__ 28th_ ...-- -- -- ----- ----- -- - - -- ____des o Ma _ 18�4y to salt At Retail Only, Non- Intoa- icating Malt Liquors, as the same are defined by law, for consumption "Oh "' those Berta -n prem:du in the.----------- --- - - - -- ._......_City_.__ - - -- - -- -- -- --- - - - -Df - - - -- Hutchinsog --- — described as follows, Grandstand Area Mcleod County Fairgrounds, Hutchinson at which place said applicant ...... o the business o _car show and swap -meet and to that end represent._.. and state...-,w follows: That said applicant.. .- ......................_.. .. ._- ........e'tixn........ of the United States of Qood moral character and repute; and ha ............ attained the alts of f'1 years; that ................................................ _..._..........pmprietor._.._. of the establishment for whick the license will be issued if this application is granted. That no manufacturer of such non- intoxicatinff malt liquors has any ownership, in whole or in part, in said business of said applicant. -_.or any interest therein; That said applicant ...... ma7ce --- ..th.is application pursuant and subject to all the laws of the State of hfinnesota and the ordinances and re2'+lahoas of said ---- - -- - -- applicable thereto, which are hereby made a part hereof, and hereby ajfres ...... to observe and obey the same; (n.n r u other npvlrax.eti If .W. of lout ,�.,�•�t^ -•) Each applicant further statts that he is not now the holder of, nor has he made application for, nor does he intend to make application for a Federal Retail Dealer's Special tax stamp for the sale of Lntoxioatind liquor. May 15, 1984 IA_ l,S� /�/�ililo -lYlzn k� _ Applicant_ P. O. Address 0 • MINUTES • HUTCHINSON PLANNING COMMISSION TUESDAY, MAY 15, 1984 FOR YOUR INFORMATION 1. CALL TO ORDER The regular meeting of the Hutchinson Planning Commission was called to order by Chairman Larry Romo at 7:30 P.M., with the following members present: Marlin Torgerson, Elsa Young, Don Erickson, Roland Ebent, Thomas Lyke, Shu -Mei Hwang and Chairman Romo. Members absent: None. Also present: Director of Engineering Marlow V. Priebe, Fire Marshal George Field and City Attorney James H. Schaefer. 2. MINUTES The minutes of the regular meeting dated Tuesday, April 17, 1984, were approved as presented on a motion by Mr. Erickson. Seconded by Dr. Lyke, the motion carried unanimously. 3. PUBLIC HEARING (a) CONTINUATION OF HEARING FOR SIGN VARIANCE REQUEST SUBMITTED BY S & L REHAB Chairman Romo reconvened the hearing at 7:32 P.M. with the reading of publication #3227 as published in the Hutchinson Leader on Thursday, April 5, 1984. The request is for a sign variance to allow a 3' by 12' banner (already in place) on the north corner of the building located at 101 Park Place, 20 1st Ave. S.E. and a variance to allow another banner 4' by 16' on the same building which will list the various tenants in the building. Mr. Dick McClure was present to explain the request. He noted that the proposed sign will be a multicolor banner, similar to the one that now stands in the atrium of 101 Park Place. The idea is to have one sign with all tenants listed rather than 14 separate signs on the building. Since the last meeting, Mr. McClure noted there were at least 20 signs on Main Street that project over the 48" that he is requesting. Discussion followed. Director Priebe explained that the intent of the sign ordinance was to prevent new signs from going up that would add to the problem of signs of all proportions on Main Street. It was intended that as the various businesses with signs that have been "grandfathered in" changed, new signs that went up would have to conform. The result would be that in the far distant future, most of the signs would conform - appearance and safety would be enhanced. It was the consensus of the Planning Commission the problem is that the ordinance does not provide a plan for the new condominium type /office type buildings where there are several businesses housed in one building in the C -3 zone; and that the sign ordinance should be reviewed at the next Planning Commission meeting. Y Mr. Torgerson made a motion to continue this hearing until the sign ordinance is updated, up to 6 months. Seconded by !Jr. Erickson, the motion carried uranin,ously. The Planning Commission asked Mr. McClure to talk to others in this area that might be faced with a similar type of sign situation; i.e., 45 Library Square, 45 Library Square Fast and the Brinkman Studio Building. (b) CONSIDERATION OF THE PRELIMINARY AND FINAL PLAT SUBMITTED BY MILLER PROPERTIES Chairman Romo opened the public hearing at 8:03 P.M. with the reading of publication 03238 as published in the Hutchinson_ Leader on Thursday, May 3, 1984. The request if for approval of a preliminary and final plat to be named Miller To-,.-nhouse Third Addition. Director Priebe explained that the units are already built and that the proposed plat is in accordance with the revised PUD for that area. Mr. Torgerson made a motion to close the hearing. Seconded by Mr. Erickson, the motion carried unanimously and the hearing was closed at 8:04 P.M. Mr. Torgerson made a motion to recommend to City Council approval of the preliminary and final plat as submitted. Seconded by tars. Young, the motion carried unanimously. (c) CONSIDERATION OF REQUEST FOR A CONDITIONAL USE PERMIT SUBMITTED BY HENRY AND ROSALIND EWALD Chairman Romo opened the hearing at 8:05 P.M. with the reading of publication 03239 as published in the Hutchinson Leader on Thursday, May 3, 1984. The request is for a conditional use permit to allow the operation of a boarding /lodging home for the elderly on the property located at 225 Shady Ridge Road (C4). Mr. and Mrs. Ewald were present to explain the request. He stated the State Board of Health had inspected the site and had approved it for 12 residents (based on the number and size of rooms available). Fire Marshal George Field had also inspected the building and had indicated that the window openings would have to be enlarged from 18" to 20" to meet the Fire Code. Mr. Ewald stated they intended to comply with that request. There are currently 9 parking spaces available. Mr. Ewald stated that they expected that most of their residents would not have a car. They would provide transportation for the residents. They expect employee two people on the day shift, one on the night shift. Director Preibe noted that the Zoning Ordinance as is does not specifically stipulate for this type of residence. Therefore, Director Priebe recommended that if a conditional use permit were granted, the number of parking spaces required F- L 2 should boeft open until the Planning Conission had time to study it. Building Official Pittman had further r ecommended in a memo to the Planning Commission that the category, "Licensed Boarding Homes" "Housing for the elderly with a maximum of six (6)" be added to R -2 Conditional Uses. After discussion, Mr. Erickson made a motion to close the hearing. Seconded by Mr. Ebent, the motion carried unanimously and the hearing was closed at 8:18 P.M. Mr. Torgerson made a motion to recommend to City Council approval of the Conditional Use Permit contingent upon the State Licanse being submitted to the City, approval by the Fire Marshal and --eeting City policy for parking requirements. Seconded by Mr. Ebent, the motion carried unanimously. (d) CONSIDERATION OF REQUEST FOR VARIANCES SUBMITTED BY DARWIN MAUS Chairman Romo opened the hearing at 8:20 P.M. with the reading of publication 113240 as published in the Hutchinson Leader on Thursday, May 5, 1984. The request is for a variance to allow a 3' sideyard setback and a variance to allow a 1.5' rearyard setback on the property located at 545 Hassan street for the purpose of constructing a 26' by 34' garage which will replace an existing garage. Mr. Darwin Maus was present to explain the request. He stated that he needed the large garage for storage for various items including tools and other items associated with his SNAP-ON - TOOL business. When he made the original request, he thought that his present garage was 3' from the property line. After the survey, he found out that it was 5' from the line, so a 5' sideyard setback would be adequate. He wants to use the driveway that is there now and the present slab. His present garage sits 1.5' from the alley, as do most of the others in that area. He also noted that there is a storm sewer at the back of his property and moving the garage over farther may cause blockage there and flooding onto his yard. It was also pointed out that a large ash tree would have to be removed if the variance was not granted. After discussion, Mr. Torgerson made a motion to close the hearing. Seconded by Mr. Ebent, the motion carried unanimously and the hearing was closed at 8:30 P.M. Mr. Torgerson made a motion to recommend to City Council approval of the variances as requested. Seconded by Mrs. Young, discussion followed. Mr. Torgerson made a motion to amend his motion to recommend to City Council approval of the variance to allow a 5' sideyard setback and the variance to allow a 1.5' rearyard setback. The amendment was seconded by Mrs. Young. The motion carried unanimously. 3 4. OLD RUSINESS None. 5. NEW BUSINESS (a) CONSIDERATION OF ANNEXATION PETITION SUBMITTED BY PAUL AND LAURA CLOUSE Director Priebe explained the request. City services would be provided. It would come into the City as 9 -2 (low to medium density.) Director Priebe had discussed deferred assessments, future improvements and the park and playground contribution required when the property is subdivided. City Attorney Schaefer explained the procedure to be followed would be Annexation by Ordinance, as the City is no longer under the Orderly Annexation agreements with the townships. After discussion, Mr. Erickson made a motion to recommend to City Council proceeding with the annexation as requested. Seconded by Mr. Hwang, the motion carried unanimously. (b) CONSIDERATION OF ANNEXATION PROPOSALS SUBMITTED BY DIRECTOR OF ENGINEERING PREIBE In a memo to the Planning Commission, Director Priebe had explained that there are two tracts of land had not been included in previous annexations and should be considered: The East 33 feet of the North 3/4 of the NE 1/4 of Section 12, Township 116 North, Range 30 West. Lynn Township. The West 33 feet of the NW 1/4 of Section 7, Township 116 North, Range 29 North. Hassan Valley Township He also noted that the annexation of the right of way of County Road 82 would permit the City to establish additional Municipal State Aid Routes to benefit the City in the future. Those tracts of land to be considered are described as follows: The North 33 feet of the NW 1/4 of Section 12, Township 116 North, Range 30 West, from School Road to County State Aid Highway No. 7. Lynn Township. The South 33 feet of the SW 1/4 of Section 1, Township 116 North, Range 30 West, except the West 600 feet and except the East 900 feet. Lynn Township. After discussion, Mr. Torgerson made a motion to recommend to City Council proceeding with the annexations as stipulated by Director Priebe. Seconded by Mr. Erickson, the motion carried unanimously. _ • 4 ' (c) REVIEW O *E COMPREHENSIVE PLAN • Chairman Romo began by reading a letter from John B =_rnhagen on behalf of the Co;munity Development Corporation stating that they would like an inventory of what services are available, and what area is available for Industrial development. They are actively promoting industry in this area. Director Priebe reviewed what was available and stated that he would put together an inventory of what is available, ownership and services for industrial development. Director Priebe also asked the Planning Commission about reviewing setback requireaents and density requirements in the R -3 zone. He reco:,ends 2200 square feet per unit which would allow 4 units per 10,000 square feet. He further reco:_�ends a braduated setback depending upon the height of the building. Mr. Erickson asked if Director Priebe could present some drawings showing an example of the proposal. Director Priebe also stated that Building Official Pittman, Fire Marshal Field had discussed with him the possibility of proposing a housing code for Hutchinson. The objective of such a code would be safe rental for tenants. It was the consensus of the Planning Commission that such a proposal could be presented after adequate study by staff and the commission. 6. ADJOURNMENT There being no further business, Mr. Erickson made a motion to adjourn the meeting. Seconded by Mrs. Young, the motion carried unanimously and the meeting was adjourned. S / ` 2)5875)51 / 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R AN D U M DATE: N,ay 16, 1934 TO: Hutchinson City Council rRD,: Hutchinson Planning Commission SUBJECT: Preliminary and Final Plat Miller Townhouse Third Addition Pursuant to Section 3.20 of Sudivision Ordinance No-466, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a preliminary and final plat. HISTORY On April 25, 1984, an application was submitted by Miller Properties for a preliminary and final plat to be known as Hiller Townhouse Third Addition. A public hearing was held at the regular meeting of the Planning Commission on May 15, 1984, at which time there was no one present who objected to the request. FINDINGS OF FACT 1. The required application and plat maps were submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, May 3, 1984• 3. The proposed plat was submitted as part of the revised PUD for that area. RECOMIMENDATION It is the recommendation of the Planning Commission that the requested Preliminary and Final Plat be approved as submitted. Respectfully submitted, Larry Romo, Chairman Hutchinson Planning Commission 9,, RESOLUTION NO. 7753 RESOLUTION GIVING APPROVAL OF PRELIMINARY AND FINAL PLAT FOR MILLER TOWNHOUSE THIRD ADDITION WHEREAS, Miller Properties of Hutchinson, owner of the land proposed to be platted as Miller Townhouse Third Addition, has submitted its application for approval of the preliminary and final plat of said subdivision in the manner re- quired for platting of land under the Hutchinson Ordinance Code, and all proceed- ings have been duly had thereunder, and WHEREAS, said plat is in all respects consistent with the City Plan and the regulations and requirements of the laws of the State of Minnesota and the ordi- nance of the City of Hutchinson and WHEREAS, said plat is situated upon the following described lands in McLeod County, Minnesota, tc -wit; Lot Four (4), except the southwesterly 31.50 feet thereof, and the southwesterly 4.50 feet of Lot 5, all in Block 1, Stoney Point Addition, according to the recorded plat thereof. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That said plat of Miller Townhouse Third Addition is hereby approved and ac- cepted by the City as being in accord and conformity with all ordinances, City plans and regulations of the City of Hutchinson and the laws of the State of Min- nesota. 2. That the City Clerk is hereby directed to file a certified copy of this resolution in the office of the County Recorder for their use as required by M.S.A. 462.358(3). BE IT FURTHER RESOLVED THAT such execution of the certification upon said plat by Mayor and City Clerk, as required, shall be conclusive showing of proper compliance therewith by the subdivider and City officials charged with duties above described and shall entitle such plat to be placed on record forthwith without further formality. Adopted by the City Council this 22nd day of May, 1984. Robert H. Stearns Mayor ATTEST: Gary D. Plotz City Clerk 9 2_) 5 87 -5151 ��;f i'Y fit= f• fl �'Ef=`ff4f��rJ 37 WASHINGTON AVENUE WEST HUTCHWSON, MINN. 55350 M E M O R A N D U M DATE: May 16, 1984 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SD3JECT: Conditional Use Permit Submitted by Henry & Rosalind Ewald Pursuant to Section 6.05, C5, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and reeom- mendation with respect to the aforementioned request for a conditional use permit. HISTORY On April 27, 1984, Henry and Rosalind Ewald submitted a request for a conditional use permit to allow the operation of a boarding and lodging home for the elderly on the property located at 225 Shady Ridge Road. A public hearing was held at the regular meeting of the Planning Commission on May 15, 1984, at which time there was no one present who objected to the request. Fire Marshal Field had inspected the site and gave it approval with the stipulation that the windows must be changed to provide a 20" opening. The Ewalds stated that the State Board of Health had inspected the building and approved the site for 12 residents. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, May 3, 1984. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the afore- mentioned request be granted contingent upon the State License being submitted to City, approval by the Fire Marshal and that City parking requirements are met. Respectfully Submitted, Larry Rome, Chairman Hutchinson Planning Commission 9 -G� i ` -y\JS�L. Rock �•� Gs., ,✓J \�14',t5�5'�� 'Vf` 7.t. r 11 „e banreq GY r �n.n •. ocF.,. i Pain e +�) j C "rtti, ��'3r'..'iT j /•. r _rat � (G:. 3 ,e .r Our.e ""J Lie +• i rt f 1 s 4 f� /rfley Ngwe � � , v 7 � < F,. .... r s i ✓• jr'• � 1 :�� d« i 's s..•s jL 0 GY r �n.n •. ocF.,. i Pain e +�) j C "rtti, ��'3r'..'iT j /•. r _rat � (G:. 3 ,e .r Our.e ""J Lie +• i s 4 f� /rfley Ngwe � � , v 7 � < F,. .... r s i 1 ti r� �u 0 C c 0 �3` 4 4 GtG b E � < N 0 s i ca.f �• G,s rt _ —_ - -_ BaarJ lslxeT— G.s _ —____ .., --��.. �. Z.� .. s• 1. _.. 193.13 .o o. Le, I a/ That part of the Southwest Quarter of Section. 36, Township 117 North, hangs 3� west, Mc 401 County, Minnesota, dascriled'as lullowss Beginning at a point on the west lint of said Southwest Ounrtur a distance of 491.40 feet north of the withweat corner of said South- west Quarter: thence Continuinq north. along said west line, a distance of 170.00 feats thtoce northeasterly, deflecting 75 degrees 31 rir.utes right,( a distance of 200.00 foots thence south, deflecting 104 degrees 23 minutes right, a distance of 219,68 feats thence went, deflecting 90 degre * 00 minutes right, a distance of 193.73 feet tc the paint tf ber,innir.;. SPP RESOLUTION NO. 7754 r RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.05, C.5 OF ZONING ORDINANCE NO. 464 TO ALLOW OPERATION OF BOARDING AND LODGING HOME FOR ELDERLY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Henry and Rosalind Ewald have made application to the City Council for a Conditional Use Permit under Section 6.05, C.5 of Zoning Ordinance No. 464 to allow operation of a boarding and lodging home for the elderly on the property located at 225 Shady Ridge Road, with the following legal description: That part of the Southwest Quarter of Section 36, Township 117 North, Range 30, West, McLeod County, Minnesota, and more particularly de- scribed as follows: Beginning at a point on the West line of said South- west Quarter of Section 36, said point lying North 491.40 feet from the Southwest corner of said Southeast Quarter of Section 36; thence contin- uing North along said West line a distance of 170.00 feet; thence deflect right at an angle of 75 degrees 37' a distance of 200.00 feet; thence deflect right at an angle of 104 degrees 23' a distance of 219.68 feet; thence deflect right at an angle of 90 degrees 00' a distance of 193.73 feet to the point of beginning. ALSO: Lot Five (5) in Block One (1), Kamlin Grove Addition, according to the plat on file and of record in the Office of the Register of Deeds of McLeod County, Minnesota. 2. The City Council has considered the recommendation of the Planning Com- mission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic condi- tions, and the effect on values of properties in the surrounding area and the ef- fect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause ser- ious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of,the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted, based upon the findings set forth above, and contingent upon the State License being submitted to the City, approval by the Fire Marshal, and that the City parking requirements are met. q- G, RESOLUTION NO. 7754 PAGE 2 Adopted by the City Council this 22nd day of May, 1984. ATTEST: Gary D. Plotz City Clerk Robert H. Stearns Mayor 0 0 ---- - - - - -- -- - 2)587-5151 7 j % '� 37 WASHING ION AVENUE WEST HUTCHINSON, MMN. 55350 M E M O R A N D U M Date: May 16, 1984 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Variance Request as Submitted by Darwin Maus Pursuant to Section 6.05, B3, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recom- mendation with respect to the aforementioned request for a variance. HTSTORY On April 29, 1984, an application was submitted by Darwin Maus, property owner, for a variance to allow a 3' sideyard setback and a variance to allow a 1.5' rearyard setback for the construction of a 26' by 34' garage which will replace an existing garage on the property located at 545 Hassan St. A public hearing was held at the regular meeting of the Plan- ning Commission on Tuesday, May 15, 1984. There was no one present who voiced objection to the request. Mr. Maus explained that the variances would allow him to use his present driveway, use the present slab and keep as much of his bactcyard as possible. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, May 3, 1984. 3. Discussion revealed that a 5' sideyard setback would be acceptable. The 1.5' rearyard setback would allow the garage to be in the same place as the former garage and would conform to the other garages in the area. RECOMMENDATION Itis the recommendation of the Planning Commission that the aforementioned request for a variance to allow a 1.5' rear yard setback and a variance to allow a 5' sideyard setback, be approved. Respectfully submitted, Larry Romo, Chairman Hutchinson Planning Commission �4' I.._. W W rr Z M W EXISTING HOUSE South line of nWlh 44.00 feet of Lot 11 ! 0 132.0 1' CERTIFICATE OF SURVEY for DARWIN MAUS—LOT II, BLOCK 59, SOUTH HALF OF HUTCHINSON. EXCEPT THE NORTHERLY 44.00 FEET THERE. r Mr.e1 .1. .1 nP.N .e. PI.Pr.e e1 m. sr undo n1 e lnN ' Hansen Thorp Pellinen Olso� n — 1 _n lt l r rnn . am a ..np S.r...r ..e., to 1.., 0 n. St.,..1 u<.. 20, .. — HTPO 23 L.M P. v. e.n.lpn•C...nmp Env:n..n ! r. PLM.n wzu.'no O. Pe,: C t. April 26, 1984 PIr. N. 16446 HUHINSON,MN. Tel 587-4789 .{.lard P.M..n Lunn N.. 9429 nbr :np per.p. 40.7 —_ -1— q —_. y4'Li__ 79 f ro QP0�L PV , 1 EXISTING NOOSE Oti •as^� LLJ —26 -- N c I No 545 T a.Y mm J f I `c Q I = 26 40.7 —° a Nn c I Top TeP 1o' n , too '• I• —••— 132 1' CERTIFICATE OF SURVEY for DARWIN MAUS—LOT II, BLOCK 59, SOUTH HALF OF HUTCHINSON. EXCEPT THE NORTHERLY 44.00 FEET THERE. r Mr.e1 .1. .1 nP.N .e. PI.Pr.e e1 m. sr undo n1 e lnN ' Hansen Thorp Pellinen Olso� n — 1 _n lt l r rnn . am a ..np S.r...r ..e., to 1.., 0 n. St.,..1 u<.. 20, .. — HTPO 23 L.M P. v. e.n.lpn•C...nmp Env:n..n ! r. PLM.n wzu.'no O. Pe,: C t. April 26, 1984 PIr. N. 16446 HUHINSON,MN. Tel 587-4789 .{.lard P.M..n Lunn N.. 9429 RESOLUTION NO. 7755 RESOLUTION GRANTING VARIANCE FROM SECTION 6.05, B.3 OF ZONING ORDINANCE NO. 464 TO ALLOW SIDEYARD SETBACK AND REARYARD SETBACK FOR CONSTRUCTION OF GARAGE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Darwin Maus of Hutchinson has applied for a variance from Section 6.05, B.3 of the Zoning Ordinance No. 464 for a variance to allow aAV64 foot sideyard setback and a variance to allow a 1.5 foot rearyard setback for the construction of a 26 foot by 34 foot garage which will replace an existing garage on the prop- erty located at 545 Hassan Street, with the following legal description: Lot Eleven (11), Block 59 Townsite of Hutchinson, South Half, except the North 44 feet thereof 2. The Planning Commission has reviewed the application for a variance and has recommended to the City Council that the application be granted. 3. The Council has considered the effect of the proposed variance upon the health, safety, and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the values of property in the surrounding area and the effect of the proposed variance upon the Comprehensive Plan. 4. Because of conditions on the subject property and on the surrounding property, it is possible to use the subject property in such a way that the pro- posed variance will not impair an adequate supply of light and air to adjacent property, unreasonably increase the congestion in the public streets, increase the danger of fire, endanger the public safety, unreasonably diminish or impair health, safety, comfort, morals, or in any other aspect be contrary to the intent of the ordinance and the Comprehensive Plan. 5. The special conditions applying to the structure or land in question are peculiar to such property or immediately adjoining property and do not apply gen- erally to other land or structures in the district in which such land is located. 6. The granting of the application is necessary for the preservation and enjoyment of a substantial property right of the applicant. It will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable hardship or difficulty. CONCLUSION The application for variance for the purpose designated is granted based upon the findings set forth above. 9 �. RESOLUTION NO. 7755 PACE 2 Adopted by the City Council this 22nd day of May, 1984. ATTEST: ry D. Plotz City Clerk Robert H. Stearns Mayor • • 2) 587.5151 r CITY OF HUTCH/NSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: May 21, 1984 TO: Mayor and City Council FROM: Marilyn Swanson, Administrative Secretary — — ------------ — — — — -- — — — — — — SUBJECT: Annexation Procedure -- --------- — --------- — — — — — — — — - - -- Since the Orderly Annexation Agreement with the townships has expired and is no longer in effect, there will be a different procedure for handling annexations into the City. Attorney Schaefer will review it during the Council meeting. RESOLUTION NO. 7756 REQUEST FOR ANNEXATION 11 WHEREAS, the following described property is urban in character and adjoins the City of Hutchinson, and WHEREAS, the City Council of the City of Hutchinson hereby requests the described property to be annexed to the City of Hutchinson, and WHEREAS, authority to effect such annexation is vested in the City, NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: THAT, annexation of the following tract be put into effect: That part of the Northeast Quarter of the Southeast Quarter of Section 2, Township 116 North, Range 30 West of the 5th Principal Meridian, described as follows: Commencing at the northeast corner of said Southeast Quarter; thence southerly, along the east line of said Southeast Quarter, a distance of 649.00 feet to the southeast corner of McDonald's Addition and the point of beginning of the land to be described; thence westerly, along the south line and along the westerly extension thereof, of McDonald Drive, as dedicated in McDonald's Addition, McDonald's Fifth Addition and in McDonald's Sixth Addition, a distance of 825.00 feet; thence southerly, parallel with said east line, a distance of 120.00 feet; thence easterly, parallel with said south line of McDonald Drive and its westerly extension, a distance of 825.00 feet to said east line; thence northerly, along said east line, a distance of 120.00 feet to the point of beginning. Adopted by the City Council this 22nd day of May, 1984. ATTEST: Gary D. Plotz City Clerk Robert H. Stearns Mayor / ,L I RESOLUTION NO. 7757 REQUEST FOR ANNEXATION WHEREAS, the following described property is urban in character and adjoins the City of Hutchinson, and WHEREAS, the City Council of the City of Hutchinson hereby requests the described property to be annexed to the City of Hutchinson, and WHEREAS, authority to effect such annexation is vested in the City, NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: THAT, annexation of the following tracts be put into effect: 1. The East 33 feet of the North 3/4 of the NE 1/4 of Section 12, Township 116 North, Range 30 West. Lynn Township. 2. The West 33 feet of the NW 1/4 of Section 7, Township 116 North, Range 29 North. Hassan Valley Township. 3. The North 33 feet of the NW 1/4 of Section 12, Township 116 North, Range 30 West, from School Road to County State Aid Highway No. 7. Lynn Township. 4. The South 33 feet of the SW 1/4 of Section 1, Township 116 North, Range 30 West, except the West 600 feet and except the East 900 feet. Lynn Township. Adopted by the City Council this 22nd day of May, 1984. ATTEST: ry D. Plotz City Clerk Robert H. Stearns Mayor ,. - - ------ - - - - -- - - (612) 587 -5151 - - - -- 11.1 37 WASHING TON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M May 16, 1984 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Petition for Annexation Submitted by Paul and Laura Clouse At the regular meeting of the Planning Commission held on Tuesday, May 15, 1984, the aforementioned annexation was considered. It is the recommendation of the Planning Commission that City Council proceed with the annexation as submitted. P d7 lh' /,S1 iil JU t U4' /AVENUE Jv'EST �' NUTChYf�SOfV, f,51lv'V. 65350 M E M D DATE: :lay loth, 7984 TD: Planning Co::. mission FR9.4: Director of Engineering RE: Proposed Annexation by Paul Clouse I recommend the annexation of the tract, as shoirn on the attached map. The present City Limits abuts the tract on the %orth and East. The property has deferred assessments for water and sanitary sewer mains for the entire tract, storm sewer for the North Half of the tract and curb and gutter for a portion of the tract. Subsequent to platting, said deferred assessments will be activated. Future improvements will be curb and gutter and surfacing on School Road, street surfacing on McDonald Drive, balance of curb and gutter on McDonald Drive and storm sewer for the South Half of the tract. hone of the future improvements have been approved for 1984 construction and have not been programmed for 1985 construction. -- The property is being proposed for single family dwellings, which conforms to our Comprehensive Plan and the R -2 Zoning that will be established on the land` subsequent to annexation. The developer will be requited to make a Park and Playground contribution to the City when the property is subdivided. Said cost will be in accordance with our fee schedule at the time of subdividing. All other City services, such as Police and Fire protection will be provided for the property. City gas and electric service is in the area and is assumed to be available for development of the property. MVPJpv attachment 2�-9,�b Marlow V. Priebe Director of Engineering 0 • IA ! .4 •J 1. � � AVENUE -%I rte.` � \. .i I 1 Q � r�• 1 ;� ��. � ..tip � Sr.� �_•�., 9 I � I � � , r � DIeiI11DT •Qe ♦q I M z . 2 c look F r - -• vim'' � ._! I I � � s I i G . A I— S 3 6 r Z M.DONALD_ _ DRIVE J `` PRO HDSEO PA ")I. CL -Ouse ANNEXATION Co r . ...IJ, -II.N. .141 IC.O DIe TI11DT N] 1• � e 11 O D �• Lm `. II �.__ N ...I 10 Q II v 1 l� a sD . 12 587.5151 - -- �---- - - - - -- - - -- - - -- �� 37 WASHINGTON O , MINN. 535 WEST NUTCNINSON, MI. 55350 M E M O R A N D U M May 16, 1984 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Petition for Annexations as Submitted by City Staff At the regular meeting of the Planning Commission held on Tuesday, May 15, 1984, the aforementioned annexations were considered. It is the recommendation of the Planning Commission that City Council proceed with the annexations as submitted. q' 37 h✓ /Slil ^dGl ON' /, VENUE i ✓EST HUTCh9NSON, 14'11N. 55350 M E M 0 DATE: May 9th, 1954 TO: Planning Co- ,mission FROM: Director of Engineering RE: Annexation The following tracts of land should be considered for annexation, at this time: 1- The East 33 feet of the North 3/4 of the NE 1/4 of Section 12, Township 116 North, Range 30 Pest. Lynn Township. 2. The Rest 33 feet of the NR 1/4 of Section 7, Township 116 North, Range 29 North. Hassan Palley Township. The above tracts were not included in previous annexations, according to the State. Ile, therefore, have a strip of land within the Highway 15 right of way, from South Grade Road to South City Limits, that has not been annexed. See map attached. The following tracts of land should, also, be considered for annexation, at this time: 1. The North 33 feet of the Nl4 1/4 of Section 12, Township 116 North, Range 30 West, from School Road to County State Aid Highway No. 7. Lynn Township. 2. The South 33 feet of the SW 1/4 of Section 1, Township 116 North, Range 30 Rest, except the Rest 600 feet and except the East 900 feet. Lynn Township. The above tracts are the right of way of County Road 82, not previously annexed between School Road and County State Aid Highway No. 7. See attached map. This annexation would permit us to establish additional Municipal State Aid Routes that would benefit the City in the future. Marlow V. Priebe Director of W ineering ,NP /pv RO.D YWGgXO Wul(0 MI IXCPfI GnYXGn s w% 56GTivN / 7-!/ br l - R �o f.o Nw CO,QN2L 7- 11f.N -)Z 30 fRoPos E'D C 1Ty A4 J"eKAT1013 [ I Gb1O1 TX[ XIX[ GYInG11.X CNYIIGI LO[ S t✓, r.. 2 [ T at 1 N. f 1 l 0 11. 1 91 OLI ION y 1 X AWL. 1 — [ ♦ i : G 1 : LOM[N \N^ W l P na y 6 L T [[OOIIOS •, r N 1 1 I ♦ f ♦ 1 - -� --•— 1ovTM- •MAO! II- L.••[ .0' Ino" 2 i W �. . 1. _ J. •c . c. v • ._ ... y w • J. �� y N t' >'It n•s2� • i01! •j IIT ] t pV 22 A 1 CLINTON 4 /Eh7E_T�� i `''•`— k f j, • �� - -rr-� i - -„ L ��IS x, ] E E a / e x 2 •Oe e l i 1 L p —Y �• f[ 1 [ �,: ! i I ' n[sr •DOrtmll, ` TO 1 a • I • SOUTNSIDE ; TEN*' CE ' e l ` ; ] - o¢noT [ 1 t x eJ � D _ _2 � cxou Ecllo u[[LE • u ° III I LOT I CENTURY --- E.lS 1 •TL[NTI[' 1l'FNUE ENDEN Poll •L'1 :n][C .KNUE . PROPOSE* CITY AArNFXArou IMINr /E�4 —.�D ', x s • to :W' -' A SFG•1Z'i�i. � � ' E[EENONT [VENUE r N •] 1 Kp � M : 33 —1 rJ L_J L—J LI x N w 1/4 SFC• m AM E l CENTURY k LOT I CENTURY --- E.lS 1 •TL[NTI[' 1l'FNUE ENDEN Poll •L'1 :n][C .KNUE . PROPOSE* CITY AArNFXArou IMINr ��.,CHINSp1, . • p71 L IVES Hutchinson Utilities Commission Hutchinson, Minnesota 22� mac hi2ar street 5535P H.W. Filk President E. "Bud" Daggett Vice President Thomas B. tyke Secretary R.H. Alexander General Manager May 17, 1984 Mayor Bob Stearns & City Councilmen City Hall Hutchinson, MN 55350 Dear Sirs: MAY l '84 RECEIVM 8Ya__r Hutchinson Utilities Commission requests a 5' x 18' section in the northeast corner of the city parking lot located in the block between Washington Avenue & First Avenue SW and Franklin Street & Main Street. This space will be used for pad- mounted equipment that will be installed to replace the overhead equipment located in the alley. City engineering staff indicates there is space available and would not change the future use of this area. The attached print shows the area in question. Should you have further questions, please do not hesitate to call. Thank you. Yours truly, HUTCHINSON UTILITIES COMMISSION M. D. "Butch" Wentworth Electric Superintendent 1p Enclosure' Tel. 612/587 -4746 9 1 `HUTCH TO: FROM RE 587.5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHiNSON, MINN. 55350 May 15, 1984 M E M O R A N D U M MAYOR AND CITY COUNCIL CITY ADMINISTRATOR AND PERSONNEL COORDINATOR PERSONNEL ITEMS Recently staff has been made aware of several items which could be of some benefit to city employees. Each of the proposals would be relatively inexpensive to implement and could be good for employee relations. They are presented below for your consideration. Bank direct deposit service to employees Local banks are beginning to offer with a corresponding reduced bank who participate. Our LOGIS system direct deposit. There would be a accounting work involved with it. 2. Theater tickets at discount direct deposit of paychecks, service charge for employees can accommodate to this small amount of additional We would limit this to local banks. Chuck Brill, manager of the State Theater, is offering a quantity discount on theater tickets. They would be purchased in blocks of 100 for resale to employees. (Discount price is $2.25; regular price is $3.25.) The tickets would be good for one year at any Mid - continent theater. Any tickets unsold at the end of a year would be bought back by the theater. The hospital has been par- ticipating in this program for several months, with very good employee response. City responsibility would involve the record keeping for the ticket fund. It would be understood tickets are for the use of employees and their immediate families only. Jefferson bus tickets at discount Since the city (Hutchmobile office) serves as the local Jefferson bus depot, the Jefferson Line would permit sale of tickets for any of its tours or scheduled service to city employees at 10% discount. Any such sale would mean our normal 10% commission would be forfeited. It would be understood tickets are for the use of employees and their immediate families only.and they would have to be purchased at the Hutchmobile office. There would be no additional record keeping involved. Any of these programs which the council might approve would be publicised to all employees. Uri hutchinson community hospital Century Avenue, Hutchinson, Minnesota 55350 Telephone 612.!587 2148 May 17, 1984 Mayor Robert Stearns and Hutchinson City Council 37 Washington Avenue West Hutchinson, MN 55350 RE: Risk Management Consultant Dear Mayor Stearns and City Council: "An Equal Opportunity Employer" The Hutchinson Community Hospital Board of Directors would like to inform you of their support of Dwight Tange Company as a risk management consultant for the City of Hutchinson. Following discussion at their meeting last evening: Motion was made by O'Brien, seconded by Carls, to support Dwight Tange Company for risk insurance management and agree to pay the hospital's portion of his fee. Lp CIE OE 6Zj Dwight's knowledge of the city's insurance policies and his expertise in managing these policies were contributing factors in the board's decision to support his company. The cost savings effected by his management and his prompt response to any questions we have had prove to us that Dwight deserves the support of the hospital board. If you have any further questions concerning Dwight's past performance or the board's decision to support him for risk management consultant, please contact me. Sincerely, HUTCHINSSOONJCOMMUNITY HOSPITAL Philip G. Graves Administrator PGG:lh COY a '11Y IN$URANCE CON$110EING 5ERKCE$ Date: April 16, 1984 To: Members of the City Council City of Hutchinson, Minnesota 189 CARU£R 5QUARE $ID MACONIA, MTN'NE$0SA 55387 (612) 442 -5281 From: Dwight A. Tange, President D. A. Tange Company* (* A Minnesota Corporation in the process of formation) Subject: Proposal for Continued Risk Management Services I propose to provide for all insurance policies (including Property & Casualty, Workers' Compensation, and Employee Benefits) the routine risk management services that are listed below. The monthly fee for these Routine Services will be $200 per month for the coming twelve (12) months. ($2,400 for the upcoming one (1) year of service) Routine Services 1. Quarterly Loss Reports: This would include obtaining and reviewing quarterly loss reports; checking for trends and to be used as a guide to a good loss control program. 2. Claims Handling: This would involve routing claims to the appropriate insurance agent or company as well as follow up on all claims other than Employee Benefits. For Employee Benefits claims, the City would be responsible for claim reporting but the D. A. Tange Company* would get involved if a problem or dispute develops. 3. Premium Allocation: This would involve reviewing agents calculations and verifying accuracy of premium allocation to the various departments, as needed. 4. Invoice Verification: This would involve checking premium invoices to be sure they are as quoted and signing off on them before payment is made by the City. 5. Updating Schedules and Insurable Values: This would involve a check at least annually of the accuracy of the automobile schedule, scheduled property floaters, statement of values, etc. • • 9 irrv, • • Specific Task Objective There is one problem that does not fall into any of the catagories listed above which I would attempt to resolve for the City. This is the refusal by Forum Insurance Company (your previous Public Official Liability Insurance Carrier) to reimburse the City for certain legal expenses incurred. I will make phone calls and send letters to Forum Insurance Company as well as the State of Minnesota Department of Insurance in an effort to resolve this matter without additional charge. Additional Services From time to time, the City may desire the performance of additional duties that do not fall within the scope of the routine services listed above. Some examples would be preparing specifications, evaluating insurance bids and additional visits for specific purposes (over and above the four (4) visits included in the monthly fee). These and other additional duties, if requested by the City, would incur an additional charge based on time and expense. This method of pricing my services is intended to give the City full accountability and disclosure of the source of all charges. Under no circumstances will the City incur charges for additional services over and above the monthly fee for Routine Services without prior aqreement between the City and D. A. Tange Company *. If additional services are requested, D. A. Tanqe Company* will, in the "prior agreement" process, estimate the total number of hours that will be required and guarantee a maximum additional fee for the requested additional services before any work begins. Therefore, the City's total cost for the coming year s services will be $2,400 unless the City requests and authorizes additional services. Even if additional services are requested, the City will know in advance the maximum additional charges before any work begins. This method allows the City to pay only for services that are actually rendered. D. A. Tange Company s* involvement will be advisory only and all decisions will be made by the City. I trust you will agree that this is a cost effective approach to Insurance and Risk Management. I "ve- enjoyed my past association and look forward to the possibility of continuing to serve the City of Hutchinson. Thank you for allowing me the opportunity to present this proposal. Signed ) 9. Tange, President D to D. A. Tange Company* 189 Carver Square SW Waconia, Minnesota 55387 3 6. Review of Audits: This would include verification of the accuracy of premium audits on such policies as Workers Compensation and General Liability as well as negotiation of any disputed items with the involved insurance company. It has been my experience on more than one occassion that audits contain errors which, unchecked, could cost the City thousands of dollars needlessly. 7. Review of Retention Rating Plan: Your workers Compensation is currently written on a retention plan which allows for a refund based on loss experience. I would review this to be sure you receive all the refund to which you are entitled. 8. Continual Monitoring of Policies: This would include considering adjustments, based on loss experience, insurance market changes, and changes in the nature of the City's operations as well as continuing to look for more cost effective ways to handle exposure to loss, such as consolidation of policies when possible and increasing deductibles. 9. Negotiation of Renewal Premiums: This would involve requesting renewal premium quotations well in advance of the renewal when the insurance company is well aware that the City still has time to go to bid. This exerts a bargaining clout that facilitates the renewal premium negotiation process. 10. Information on Pending Legislation: This would involve reviewing all new legislation that effects the City and involves the insurance and risk management area and report to the City with recommendations regarding newly created exposure to loss, erosion of statutory immunity, etc. 11. Unlimited Telephone Access: This would allow the City Council or City Staff to call with questionh as much as is needed with appropriate action and follow up. Most of the above items can be accomplished by mail or telephone but on occasion a visit to the City or attendance at a City Council Meeting will be necessary. The above quoted monthly fee will include four (4) visits per year to the City wherein up to a half day of time (Four (4) hours) will be spent on premises or at a City Council meeting. These visits would be by appointment; either at the request of the City or by agreement of the City with my recommendation of the necessity of a visit. On occasion, when I "m in the Hutchinson area, I will drop by for a brief visit to check status of pending matters without additional charge and these visits would not count as one of the four (4) promised visits mentioned above. 2 r Risk Control, JH(, INSURANCE MANAGEMENT SERVICES Mr. Gary D. Plotz, City Administrator City of Hutchinson 37 Washington Avenue W. Hutchinson, Minnesota 55350 Dear Gary: 0 216 WATER STREET EXCELSIOR. MINNESOTA 55331 1612) eva -szoa C�94E20� April 18, 1984 Enclosed is our contract for the 1984 -85 year. The contract is based on $55.00 per hour with a maximum of $2500. This should be adequate for the coming year. Should we reach the maximum, we will discuss any further projects with City staff and the Council as to whether we should proceed further. We will bill on a monthly basis so everyone ]maws the cumulative hours and dollars billed. I have discussed these numbers with Phil Graves and Mavis Geier. I have missed Rufus Alexander but will continue to try and reach him also. If you have any questions, please let me know. Q� Enc. Si ely, Jer L. Brecke, President 9 -gyp Risk Control, ,7flc. INSURANCE MANAGEMENT SERVICES 216 WATER STREET EXCELSIOR. MINNESOTA 55331 (6121 a9a -5201 DATE Effective this day and for one year, the parties signing this contract agree that Risk Control, Inc. has been retained as Insurance Managers. Some of the duties of Risk Control, Inc. are those performed by Corporate Insurance Departments, such as: Review and up date of values, inventories, etc. Marketing of insurance if directed to do so by management. Allocation of insurance premiums by department. Loss prevention and claims handling. Promotion and retention of your image in the insurance market. Risk control, Inc. does not assume decision making authorization but carries out management decisions as best possible. The agreed on fee for the next twelve months is $2500.00 paid at the rate of $55.00 per hour. If we reach the maximinm before the contract expires, we will obtain City approval before incurring additional hours and expense. CITY OF HUTCHINSON BY: s RISK C3NTROL, INC. 0 REGULAR COUNCIL MEETING WATER 4 SEWER FUND *U.S. Postmaster *Hutch Utilities *State Treasurer Richard Nagy Peterson Paulsen Am. Water Works Assn. Commissioner of Revenue Canada Life Assurance Co. Firemans Fund- School Ins. Co. Joes Sports Shop Logis Mn. Mutual Ins. Co. Kenneth Merrill Marlow Priebe RCM Schmeling Oil Co. State Treasurer Water Products Co. *Hutchinson Telephone Co. CENTRAL GARAGE FUND *State Treasurer Security State Bank (Tepley Equipment) Town $ Country Tire Canada Life Assurance Co. Firemens Fund- School Ins. Mn. Mutual Ins Co. Schmeling Oil Co. State Treasurer GENERAL FUND *Mn. State Treasurer *Mn. State Treasurer *Fitness Store *Mn. State Treasurer *State Treasurer *Hutchinson Utilities *Mn. State Treasurer *Hutchinson Telephone Co. *14n. State Treasurer *Stephen Todd Williams Gale Boelter Brad Emans Karen Ehlers Roger Jannousek Arnold Nass 0 May 22, 1984 postage $ 139.72 electricity $ gas 10,984.27 Soc. Sec. 316.29 o safety boots 30.00 double payment refund 13.19 dues for Randy 19.00 April sales tax 709.01 May dental ins. 108.55 May LTD ins. 46.44 plaque 34.00 computer charges 434.56 May life ins. 46.19 EPA workshop 42.16 EPA meeting 5.50 professional fees 3756.14 oil 45.50 PERA 342.50 meter F, parts 6276.19 phone service 187.06 $23,536.27 Soc. Sec. 64.77 parts 178.62 repairs 11.00 May dental ins. 19.03 May LTD ins. 6.18 May life ins. 6.20 grease tubes 69.85 PERA 50.89 boat registration fees $ 406.54 boat registration fees 138.00 boat registration fees 94.00 police equipment 1760.70 boat registration fees 140.00 Soc. Sec. 2894.16 electricity $ gas 21,960.47 boat registration fees 284.00 phone service 2619.31 boat registration fees 108.00 residential relocation claim 4000.00 pick up trees 16.39 look at resuce unit 30.00 swimming lesson refund 4.00 recording fee refund 5.00 rental refund 30.00 A _&) 2- Richard Popp look at rescue unit 30.00 Cal Rice %steel toed boots 30.00 Mark Schnobrich Arbor Day 4 pick up trees 18.91 Tim Schloeder look at rescue unit 30.00 James Weckman pumping gasoline % 14.87 Acme Wash INc. car maintenance 20.00 Am.Planning Assn. dues to 7 -85 85.00 Beacon Products Co. white line marking machine 229.00 Blumberg supplies 69.96 Central TV barbeque $ beef warmer 100.00 1st Natl Bank of St. Paul interest $ service fee 135.00 1st National Bank of Mpls. public fund charges 24.09 Game Time equipment 86.69 Gopher Stage Lighting headsets 318.00 Health Resources Asst. Corp. consulting services 1984.00 Hutch Milk House supplies 18.76 Kochs Jewelry clock repair 23.50 Luxor Lighting Products bulbs 69.88 Midland Lines Inc. %bus freight charges 228.45 MRSF state sanctioning of teams 540.00 Mn. Maintenance Co. boiler chemical 228.60 New Ulm Wholesale Inc. cups 32.85 OUr Savior Lutheran Church softball refund 65.00 Specified Mechanical SYSTEM 4 BUrners 6936.00 Crow River Cable Television basic cable service 4.95 Midland Products Co. supplies 63.70 James Brood State Fire School 507.85 Jon Burks State fire school 45.00 Mark Christensen state fire school 45.00 Brad Emmans state fire school 45.00 Dave Franzen state fire school 45.00 Loren Larson state fire school 89.85 John Marvin state fire school 45.00 Mike Monge state fire school 45.00 Michael Schmiesing %safety glasses 30.38 Stewart Sandwiches supplies 375.74 Chaplin Pub Co. bid ads 32.76 Copy Equipment Inc. supplies 29.52 Co. Treasurer dl fees for county 212.00 Canada Life Assurance Co. May dental ins. 1320.84 Dept. of Public Safety CJDN connect charges 40.00 State Paul PRess- Dispatch 1 yr subscription 74.88 Crow River Glass Co. repairs 25.00 Erickson & Templin April snow removal 326.50 Firemans Fund - School Ins. May LTD ins. 554.49 1st State Bank of Mn. (Schramm Impl) parts 6.10 Fitzloff Hardware supplies 48.76 George Field state fire school 39.16 Hager Jewelry key chains 31.95 Home Bakery Inc. meeting 2.64 Hutch Comm. Hospital laundry 14.40 Orlin Henke look at rescue unit 55.30 Ind. SChool Dist. 423 custodian $ supervisor 138.30 Int.l Bus. Machines Corp. toner 54.25 Ideal Shoe Shop repairs 26.00 0 -3- E Logis computer chgs 2623.16 League of Mn. Cities 6 subscriptions 90.00 Mn. Mutual Ins. Co. May life ins. 456.94 3M maint. agreement $ papers 781.83 Kenneth Merrill Moodys rating 29.90 Marilyn Swanson computer classes 64.00 Olsons Locksmith keys 16.00 Pitney Bowes maintenance agreement 107.00 Gary Plotz meeting expenses 46:60 Marlow Priebe State planning meeting 23.00 Sears supplies 9.24 State Treasurer PERA 3783.73 Swanke Motors refund special use permit 5.00 James Schaefer 'Z May fees 962.50 Juliene Jan Schultz relocation moving claim 4000.00 62,731.81 BOND FUNDS Fire Hall Const. Bonds Simonson Lbrs. Co. supplies 88.51 Korngiebel Archietects archetectural fees 800.00 Rutz Plbg. $ Htg. water cooler $ air system 1395.00 1980 Tax INcrement Debt Service 1981 Parking Bonds city portion of parking assessment 55,786.00 1981 Parking Bonds Bennie Carlson monthly contract payt. 669.30 Bonds of 1979 Norwest Bank of Mpls. interest $ service fee 19,604.55 Bonds of 1977 Norwest Bank of Mpl.s principal,interest F, service fee 91,258.40 L LIQUOR STORE City of Hutchinson State Treasurer State Treasurer Twin City Wine Co. Ed Phillips & Sons Quality Wine $ Spirts Griggs Cooper & Co. Quality Wines $ Spirts Hutch Utilities Commissioner of REvenue 0 payroll PERA Soc. Sec. wine $ liquor wine F, liquor wine $ liquor wine & liquor wines P, liquor april electricity April sales tax 3909.30 206.46 262.77 3214.05 3869.89 370.59 1157.92 1176.73 516.04 6379.29 21,063.04 fO J�'irh f�tdt¢ 218 North fain • Hutchinsnon, Minnesota 55350 • (612) 587 -5252 FOR YOUR INFORMATION May 17, 1984 City Council City Hall 37 Washington Ave. W. Hutchinson, MN 55350 RE: Chamber position on a recreational facility Dear Council Members: The Hutbhinson Area Chamber of Commerce Board of Directors at its May 9, 1984 meeting voted to favor the construction of a city -owned recreational facility and ask that it be designed to accommodate the recreational pursuits of all age groups of the City of Hutchinson. The Directors commend the Park and Recreation Department, its Director Bruce Erickson and the City Council for its foresight and desire to see such a facility provided to its citizens. We pledge our support toward a successful citizens reaction to such a facility should this issue be brought to the voters. A building of this nature is long over -do and will benefit all present and future citizens in their healthful pursuit of excercise and wellness:' Si la ice A. Cos to , EVP Hu . s`on Area Chamber of Commerce cc: Bruce Erickson 0 0 MINNEAPOLIS STAR AND TRIBUNE May 17, 1984 FOR YOUR INFORMATION Owatonna /City reconsidering plans, for waste -water treatment system After 12 years of waiting for a state of the plant could cost taxpayers an grant to build a new waste -water ' additional $750,000 annually. 1 treatment system, Owatonna's City '` 1, But designbr George Harrison told Council isn't sure it wants the mon- city officials recently that a facility ey r employing his chemical principles Council members said they are could be built for approximately $7 looking at a more economical treat -` million. The plant would require the and ment system that could spare city dwellers a 400 percent increase in only a fraction of staff technology required to 'operate a . sewer rates. ... R. '.. traditional facility, he has said. - S- Construction costs of a traditional - "I don't think we can go into a $22 biological treatment plant that million project just because they'll would be funded by the Minnesota give us the grant," said Sewer Com- Pollution Control Agency has been mittee Chairman Doug Kolbe. estimated at $22 million. Operation - • Minutes Hutchinson Fire Department - Centennial Committee Monday, April 30, 1984 FOR YOUR INFORMATION Centennial Committee - Members Present: Judy Helgemo, Ray Plath, Mark Christensen, George Field, Larry Thompson, Eric Smith, Lloyd Schlueter, Dale McLain, Butch (Orlin ) Henke, Ray Fitzloff. Larry Thompson gave a registration form to the members of the committee. This form will go to the different units to partici- pate in the parade. This is approved by the committee. Butch Henke said that he would like to see a group of firemen go to Detroit Lakes to the State Fire Convention to sell buttons on the parade route. This is June 9, 1984. ?Sark Christensen will put a 8" by 10" flyer to be used to adver- tise the September 29th - 30th dates. Eric Smith and Mark Christensen will be putting the historical information together. Lloyd Schlueter has contacted Lester Prairie, old truck from H.F.D. - Kimball, Brownton - Hose Cart, and will continue to work with Eric. Judy Helgemo will order 800 adult and 800 children (t- shirts) for $4,672.00. Light blue with dark blue insignia. These will be bought from Lifesign Design, 3591 East 78th Street, Inver Grove Heights, MN 55075. Judy said they will try to make buttons that will go to fire school by May 18th. Larry Thompson stated that all committees should ask the Dept. for help. Butch Henke is working to put up posts in Fireman's Park. He is working with the Chamber of Commerce. Butch indicated the Fire Truck Climbing Unit is at the park. 1,'hen this is completed, there will be some publicity. Eric Smith indicated if a fair booth is wanted, there will be one available. George Field will have an assortment of pamphlets - babysitter, exit drills, plus others that he now has available. This would be put through the Fair Booth. Judy Helgemo said the ladies auxil- iary will help provide the people to run the booth. George Field has contacted Bruce Ericson about the Civic Arena for lunch on Sunday, September 30th. Bruce has not returned the call to confirm the dates. Minutes — 4/30/84 Page 2 Butch Henke showed the committee the blank button forms. The department will be asked to help with the job of making buttons. The meeting was adjourned. Dale McLain, Secretary • 0 PONEERLAND LIBRARY SYSTEM BOARD* FOR YOUR INFORMATION April 9, 1984 Present: James Phalen, Graceville Representina: Big Stone County Steve Boehlke, Montevideo Chippewa County Stan Jacobson, Granite Falls Chippewa County Dorothy Hinseth, Sunburg Kandivohi County Orlynn N.ankell, New London Kandiyohi County Wayne Hebrink, Renville Kandivohi County Jean Stranberg, Atwater Kandiyohi County Kathleen Kubasch, Winsted McLeod County Melvin Dose, Glencoe McLeod County Lilah Buhr, Stewart McLeod County Ellen Moench, Eden Valley Meeker County Steve George, Darwin " Meeker County Curt Johnson, Appleton Appleton Sue Nelson, Benson Benson Lionel Barker, Glencoe Glencoe Angelyne Montonye, Graceville Graceville John Horrocks, Hutchinson " Hutchinson Albert Linde, Hutchinson Hutchinson Shirley Schutt, Kerkhoven Kerkhoven Delores Condon, Litchfield Litchfield Judy Oestriech, Litchfield Litchfield Anne Maguire, Madison " Madison Gladys Nelson, Ortonville Ortonville Linda Ulrich, Renville " Renville LeRoy Sanders, Willmar Willmar Jeanette Buchanan, Willmar Willmar Sam Malone, Willmar Willmar Burton Sundberg, Director Robert Bosse, Associate Director Kathy Matson, Associate Director Absent: Arden verve, Milan Representing: Chippewa County Jeanne Lundstrom, Cosmos* " Meeker County Dallas Lundstrum, Bird Island Bird Island Phil Gulstad, Dawson* " Dawson *Excused absence Chairman Sanders called the meeting to order at 7:40 p.m. Correction to the minutes of March 12, 1984 --- under SAMMIE Governing Board Meeting, Lilah Buhr's naae should also be added as attending. Motion made by Moench /Duchanan that the -minutes be approved as corrected. Carried. Financial report was given by Sue Nelson. Nelson /Malone moved the acceptance of the Financial Report. Carried. Quarterly budget report was presented by Mr. Sundbera. There has been an over estimate on the part of the state regarding the amount of state aid Pioneerland will receive. The estimated figure for calendar 1984 will be $167,000 ($12,000 short of budget). The first quarter payment was $28,933 rather than the anticipated $42,217. It was also noted that Meeker County will contribute only the minimum state requirement which reduces their total commitment by $3,957. Fortunately we are receiving more cash receipts than anticipated which partially offsets the shortfall of state aid. Total budget spent to date has been 25.178, which is close to what it should be, 258. Mr. Sundbert reported that the Glencoe librarian, Shirley Chapman, has resigned as of May 1, 1984. A replacement, Norita Kath, has been hired. Jean Kvols has also resigned from the staff -- however her job would have been eliminated due to the e, demise of the RINGS program. Kathy Matson reported that National Library Week is the week of April 16. Each board member was given a bookmark recognizing National Library Week. Mr. Boese reported that we have received two TRS80 color computers from the Tandy Corporation through the Pioneer Public TV station in Appleton. They are to be made available for public use. When a printer is purchased for the OCLC terminal, it is hoped that this would also accommodate the TRS80, which will be used for some library functions as well. The bills were presented for payment. Mr. Hebrink noted one correction - -Check #618 to Jean A. Kvols- -the amount should be $735.63 -- change due to her termination as an employee. The totals have also been adjusted. Hebrink /Kubasch moved the bills be approved. Carried. Committee and Project Reports: a. SAMMIE Governing Board Meeting is scheduled for May S. A decision will be made at that meeting whether SAMMIE should be open or closed during the summer months. Mr. Gulstad and Mrs. Buhr will be unable to attend. Mr. Sanders volunteered to be an alternate to this meeting. The meeting is scheduled for 5:30 p.m. in Marshall. Another alternate to this meeting was also encouraged. Communications: a. Confirmation was received that our share of LSCA funds will be arriving toward the end of the month. The amount should be $29,553. b. The state newsletter was distributed along with the clippings from area newspapers. c. Fergus Falls will be having a bond issue for a new library and has been encouraged by the success at Hutchinson. d. Mr. Sundberg attended a systems director's meeting in Eau Claire. It was a com- bination meeting with system directors from Wisconsin - -they number 40 -- Minnesota has 12. Mr. Sundberg will be attending the Minnesota system director's meeting in Virginia, Minnesota, in July. e. Kathy Matson reported on the Legislative Day in March. She and Mr. Boese visited with seven legislators and all indicated it would be very difficult this session to pass legislation mandating library services. There are two joint staff meetings scheduled for 1984, and the May meeting will be on "Volunteers." Unfinished business: a. Mr. Boese presented a policy in regard to telephone equipment and service costs. (A copy of the policy is attached.) Barker /George moved that this policy be accepted. Carried. Ulrich /George moved that the effective date be July, 1984. Mr. Sundberg will contact those libraries where changes are to be affected. b. Revision of non - resident policy pertaining to use of audio - visual material- -this was brought to the attention of Mr. Boese after the matter was brought up by a Benson City Council member. It was the concensus of the Board that the current policy on use of audio - visual material be retained. New Business: a. Meeker County and 1984 budget -- Meeker County's share of the total budget will be $3,957 less than projected. Discussion followed regarding ways to reduce services to Meeker County because of this shortage. The concensus of the Board was that visible reduction in services to that area has to be made or this will continue to be an ongoing problem. This matter will be tabled until the May board meeting at which time a decision will be made on reductions in services to Meeker County. b. Revision of overall plan for bookmobile service was discussed. Mr. Sundberg proposed serving all five counties with one vehicle. Consideration of this matter was also tabled. c. George /Barker moved that the May 14 board meeting be held in Willmar as it is centrally located. Carried. Jeanette Buchanan Secre__arv.. • • �IIC.N+ gy P.; 4C • SUGGESTED TELEPHONE POLICY: 1. All owners of library buildings which house member libraries of Pioneerland should be responsible for providing adequate basic telephone services for those library buildings. Basic services include the equipment housed in the building and the "access to dial tone" charges of the local telephone company. The Pioneerland administration will call attention to the building owners when the service or equipment seems inadequate. 2. Pioneerland should pay for the costs of all long- distance charges: both to the other system libraries and to library users outside of the local calling area. 3. The System should pay for all telephone services to the Montevideo and Willmar libraries, including: a. Purchase or rental of equipment used primarily for system wide activities. (OCLC phone modems, Data terminal phone modems, etc.). b. Long distance charges as to other libraries. c. Provision of telephone equipment for those two libraries. d. Provision of local access charges for those two libraries. Points 3c and 3d are to compensate the o- -wners of those buildings for services provided to the system as a whole, such as heating bookmobile garages, furnish- ing quarters for the administration and materials processing, etc. This policy should take effect no later than JE, +935. April 1984 • PIONEERLAND LIBRARY SYSTE* Treasurer's Report Sue Nelson, Treasurer INCOME THIS MONTH YEAR TO DATE BUDGET Balance: $ 75,5 7.03 $108,36o.-2-6-- l0 ,3 0.2 Receipts: State /Federal Aid 28,933.00 (Rev.) $167,266.00 Big Stone County 59342.50 10,685.00 21,370.00 *Chippewa County 17,077.00 34,154.00 • 68,308.00 Kandiyohi County 22,103.00 44,206.00 88,412.00 McLeod County 474.09 1,311.47 57,962.00 Meeker County 13,147.50 56,547.00 Glencoe 5,300.50 21,202.00 Graceville 889.00 1,778.00 3,556.00 Hutchinson 11,573.50 23,147.00 46,294.00 Litchfield 81664.50 17,329.00 34,658.00 Ortonville 2,933.25 51866.50 11,733.00 Willmar 18,084.25 36,168.50 72,337.00 Appleton 29035.50 41071.00 8,142.00 Benson 4,040.00 8,080.00 16,160.00 Bird Island 1,605.25 6,421.00 *Dawson 4,201.00 4,201.00 * 8,402.00 Kerkhoven 841.00 11682.00 3,364.00 *Madison 21444.25 41888.50 * 9,777.00 Renville 1,746.75 31493.50 6,987.00 Cash Receipts 49052.88 14,049.12 36,000.00 Gifts 1,100.00 1,310.00 Interest 704.44 31243.16 (Rev.) 5,000.00 Reimbursements (Local Gov't) *Chippewa County 79439.75 14,879.50 ` 29,759.00 *Madison 788.00 1,576.00 _ * 3,152.00 *Dawson 2,465.00 22465.00 • 4,930.00 Other Reimbursements 31165.28 9,500.79 (Rev.) 10,000.00 Other (KCWL) 20.00 946.00 Total Receipts: $122,184.94 $2989017.29 (Rev.) $797,739.00 Glencoe Fund 7,375.00 Contingency 3,000.00 Implementation Grant (1983) 24,000.00 TOTAL RECEIPTS & BALANCE: $197.771.97 $406,377.55 $832,114.00 (Implementation Grant spent in 1983) (3 848.00) M26,266.00 Page 1 (OVER) PIONEERLAND LIBRARY SYSTEM Treasurer's Report (Continued) MID YTO % OF EXP CURRENT EXPENDITURES: EXPENDITURES EXPENDITURES TO EST BUDGET ACCT GROUP... .00 .00 .00% .00 LIBRARY PERSONAL SERVICES SALARIES AND WAGES 46.699.94 179.899.53 33.59% 535.5C0.00 HEALTH INSURANCE 2.053.06 8.852.66 34.12% 2515CO.00 RETIREMENT INSURANCE 4097.83 17.078.27 33.39% 511000.00 ACCT GROUP... 53.150.83 205,780.46 33.62% 612.000.00 MATERIALS BOOKS - ADULT 2,872.93 11,9CO -OS 24.98% 47,645.00 BOOKS - CHILDREN 490.01 2.119.30 15.14% 14,000.00 GENERAL REFERENCE 99.00 2.167.96 47.13% 4,600.00 PERIODICALS 67.75 932.49 6.66% 14.000.00 PAMPHLETS .00 3.00 1.00% 300.00 OHM E 16MM FILMS .00 .00 .00% 4,000.00 VIDEO DISCS .00 .00 .00% 3,000.00 VIDEO TAPES .00 .00 .00% 11300.00 AUDIO DISCS AND TAPES 8.49 12.88 4.29% 300.00 SLIDES AND FILM STRIPS .00 .00 .00% 200.00 HICROFORMS _ 53.81 64.41 10.74% 6CO.00 BINDING .00 188.24 31.37% 600.00 ACCT GROUP... 3,591.99 17,388.33 19.20% 90.545.00 CATALOGING OCLC CHARGES .00 8,915.71 63.68% 14,000.00 COP VENDOR CHARGES 2,769.91 3,320.28 41.50% 81000.00 ACCT GROUP... 2.769.91 12.235.99 55.62% 221OCO.00 VEHICLES OPERATION AND MAINTENANCE 688.12 6,053.22 43.24% 14,OCO.00 INSURANCE .00 1,038.06 103 -81% 11000.00 AMORTIZATION .00 .00 .00% 3.000.00 ACCT GROUP... 688.12 7,091.ZB 39.40% 181OCC.00 COMHUNICATIGN TELEPHONE AND LINE 645.89 3,359.94 48.00% 7,000.00 TERMINAL MAINTENANCE .00 84.79 6.06% 1,400.00 POSTAGE AND SHIPPING 526.86 2.423.37 26.93% 91OCO.00 ACCT GROUP... 1,372.75 5,868.10 33.72% 17,4C0.00 EQUIPMENT NEW EQUIPMENT 600.00 1,621.20 18.01% 91DCO.00 A/V EQUIPMENT .00 987.81 98.78% 11000.00 EQUIPMENT PAINTENENCE 691.54 3.539.18 56.99% 6.000.00 EQUIPMENT RENTAL 156.98 733.94 40.77% 118CO -00 ACCT GROUP... 1,448.52 6,882.13 38.66% 17.800.00 OTHER CUSTODIAL SUPPLIES AND EQUIPMENT 29.15 362.61 36.26% 1,000.00 SUPPLIES AND PRINTING 1,022.15 10,183.07 63.64% 16,000.00 PROMOTIONAL AND PROGRAMMING 4.00 4.00 .40% 1,OCO.00 MILEAGE AND MEETINGS - STAFF 620.32 1,708.76 42.7Z% 4,OCO.00 MILEAGE AND MEETINGS - TRUSTEES 294.91 1,251.59 31.29% 4,000.00 PROF. MEMBERSHIPS ITRUSTEESI .00 465.00 100.00% 465.00 INSURANCE 80.77 2,062.12 34.37% 6,000.00 ADS AND LEGAL NOTICES _ 61.74 L10.54 110.54% 100.00 AUDITING .00 825.00 68.75% 1,200.00 BOOKKEEPING 225.00 1,041.38 34.71% 3.000.00 CONTINUING EDUCATION .00 .00 .00% 200.00 ACCT GROUP... 2,338.04 18.014.07 48.73% 36,965.00 SPECIAL GLENCOE FRIENDS, 1983 80.67 783.05 10.24% 7.650.00 CONTINGENCY .00 .00 .00% 3,000.00 GRANT, RINGS 12.93 15.93 .46% 3,500.00 GRANT .00 .OD .00% .00 ACCT GROUP... 93.60 796.98 5.65% 14,150.00 ORE. TOTAL... 65,453.76 274.059.34 33.06% 828.860.00 ENDING CASH BALANCE Correction* ('Reissue of Kvol payroll check.) $132,318.21 _ _=18. $132, 299. b • Page 2 $132,318.21 18. $132,299- • TO: Concerned Public Officials FOR YOUR INFORMATION DATE: May 9, 1984 RE: Allocation of Authority to Issue Tax Exempt Industrial Development Bonds Introduction The Tax Reform Bill of 1984, H.R. 4170, includes among its proposed restrictions on industrial development bonds a state per capita limit on the amount of tax - exempt industrial development and student loan bonds issued in any calendar year. In the absence of action by the state legislature or interim action by the governor, the House bill allocates fifty percent of the overall cap to the state and its agencies, and fifty percent to other issuers within the state on the basis of their relative populations. The Minnesota legislature has adopted an allocation bill, Laws of Minnesota 1984, Chapter 582, which is intended to provide a final allocation mechanism for Minnesota's issuers. $43,750,000 in 1984 and $61,500,000 in 1985 would be allocated to the Department of Energy and Economic Development, to be allocated to state agencies and other issuers within the state. Thirty million dollars in 1984 and Ten million dollars in 1985 would be allocated to the Higher Education Coordinating Board for student loans. $23,750,000 in 1984 and $24,500,000 in 1985 would be allocated to the Iron Range Resources and Rehabilitation Board. The remaining issuance authority less $1,250,000 in 1984 and less $500,000 in 1985 would be allocated to local issuers as follows: eighty percent of the authority provided to local issuers would be allocated to issuers who presently have issued an average of $1,000,000 per year of industrial development bonds in three of the last four years. These "entitlement" issuers would receive an annual allocation based on a three -year average of their industrial development bond issues. Other local issuers would compete for the remaining twenty percent less $1,250,000 in 1984 and less $500,000 in 1985 of local issuer authority on the basis of certain minimum criteria. Between September 1 and October 31 of each year, all allocations not committed with a letter of intent to issue by the end of the year would be reallocated among all issuers on the basis of the allocation criteria. During November, all allocations not yet subject to a preliminary resolution for a specific project would be reallocated on the basis of the allocation criteria, but with no minimum criteria requirement. Summary of Provisions 1. Department of Energy and Economic Development The Department of Energy and Economic Development (the "Department ") is designated as the administrative body responsible for reviewing applications for and making the allocations of issuance authority. The commissioner of the Department of Energy and Economic Development is to adopt rules, including temporary rules, to provide for allocation of the $43,750,000 or $16,500,000 of the federally - imposed state volume -1- 167" • �r P�o11121314� g r1AY1;84 HOLMES& GRAVEN N CHARTERED: -d d ti ry Attornevs at Law BY v JEFFREI' R. BRAECHLE 470 Pillsbury Center Minneapolis. MN 55402 —.`� ti RICHARD LELAND BROOKS JAMES S. HOLMES �Q F Z+ STEF.ANIE N GALEY D AVID L. GRAVEN (612)338 -1177 - O�e�SZ DANIEL R. NELSON BARBARA L. PORTNOOD JOHN R. CARSON CHARLES R. WEAVER CHARLES R. WEAVER LZ92y ROBERT J. EIKE 2200 Northwestern Financial Center. Bloomington, MN Ln 55431 MARK A. L INDG N ROBERT J. LINDALL (612) 893 9d(q L:ACRA R. K AISLER JOHN M. LEFEVRE.JR. CHRISTINE M. CHALE LARRY M. WERTHEIM MARY G. DOBBINs JOHN C. UTLEV STANLEI "E. KEHL Of Counsel_ JONATHAN P. SCOLL KATHERINE M. HDLMEs MEMORANDUM TO: Concerned Public Officials FOR YOUR INFORMATION DATE: May 9, 1984 RE: Allocation of Authority to Issue Tax Exempt Industrial Development Bonds Introduction The Tax Reform Bill of 1984, H.R. 4170, includes among its proposed restrictions on industrial development bonds a state per capita limit on the amount of tax - exempt industrial development and student loan bonds issued in any calendar year. In the absence of action by the state legislature or interim action by the governor, the House bill allocates fifty percent of the overall cap to the state and its agencies, and fifty percent to other issuers within the state on the basis of their relative populations. The Minnesota legislature has adopted an allocation bill, Laws of Minnesota 1984, Chapter 582, which is intended to provide a final allocation mechanism for Minnesota's issuers. $43,750,000 in 1984 and $61,500,000 in 1985 would be allocated to the Department of Energy and Economic Development, to be allocated to state agencies and other issuers within the state. Thirty million dollars in 1984 and Ten million dollars in 1985 would be allocated to the Higher Education Coordinating Board for student loans. $23,750,000 in 1984 and $24,500,000 in 1985 would be allocated to the Iron Range Resources and Rehabilitation Board. The remaining issuance authority less $1,250,000 in 1984 and less $500,000 in 1985 would be allocated to local issuers as follows: eighty percent of the authority provided to local issuers would be allocated to issuers who presently have issued an average of $1,000,000 per year of industrial development bonds in three of the last four years. These "entitlement" issuers would receive an annual allocation based on a three -year average of their industrial development bond issues. Other local issuers would compete for the remaining twenty percent less $1,250,000 in 1984 and less $500,000 in 1985 of local issuer authority on the basis of certain minimum criteria. Between September 1 and October 31 of each year, all allocations not committed with a letter of intent to issue by the end of the year would be reallocated among all issuers on the basis of the allocation criteria. During November, all allocations not yet subject to a preliminary resolution for a specific project would be reallocated on the basis of the allocation criteria, but with no minimum criteria requirement. Summary of Provisions 1. Department of Energy and Economic Development The Department of Energy and Economic Development (the "Department ") is designated as the administrative body responsible for reviewing applications for and making the allocations of issuance authority. The commissioner of the Department of Energy and Economic Development is to adopt rules, including temporary rules, to provide for allocation of the $43,750,000 or $16,500,000 of the federally - imposed state volume -1- limit available to the state among the department and any other state or local issuing authority whose obligations are subject to the volume limit imposed by a "federal limitation act." The term "federal limitation act" is used to refer to any act which, like the proposal in H.R. 4170, would impose an annual volume limit on the issuance of obligations the interest on which is exempt from inclusion in gross income for purposes of federal income taxation, and which allows or requires state legislatures to provide for the allocation of issuance authority under that volume limit. The Department of Energy and Economic Development is required to make available through August 31 of each year out of its allocation $5,000,000 in 1984 and $6,000,000 in 1985 for farm loans authorized by Section 116J.90. The Department's allocation is cancelled after August 31 of each year except that it may be retained through October 31 if it designates a specific project and submits a letter of intent and 1% application deposit. Unused allocation is available for allocation among pool applicants, with a priority given to the IRRRB for its projects. 2. Higher Education Coordinating Board The Higher Education Coordinating Board (the "HECB ") is allocated $30,000,000 in 1984 and $10,000,000 in 1985. Any unused allocation on September 1, 1985 shall be available for allocation among local issuers. If the HECB cannot issue tax - exempt obligations, than its allocation is divided between the Department and local issuers. 3. Iron Range Resources and Rehabilitation Board. The Iron Range Resources and Rehabilitation Board (the "IRRRB ") is allocated $25 million for use from January 1 to October 31 of each year, provided that such allocation is cancelled on August 31 except to the extent the IRRRB has submitted a letter of intent to issue and designated a specific project, and submitted a 1% application deposit which is refunded within 30 days of issuance of obligations or cancellation of allocation by October 31st. Unused allocation amounts are available for allocation in accordance with pool procedures, except that projects of the Department are given a preference with regard to such amounts. 4. Entitlement Issuers An entitlement issuer is any local issuer, defined to include any non -state issuer with authority to issue obligations which could be subject to the federal limitation act, including cities, whether home rule or statutory, towns, housing and redevelopment authorities or bodies authorized to exercise their powers, port authorities or bodies authorized to exercise the powers of a port authority, area or municipal redevelopment agencies, counties, and any other municipal authority or agency other than the iron range resources and rehabilitation board, which issued an average of $1,000,000 principal amount of obligations which would be subject to the federal limitation acts volume limit. Entitlement issuers are entitled to an annual allocation of authority under the volume limit. The average is based on the amount of obligations issued in the highest three of the years 1980 through 1983. The amount available for allocation among entitlement issuers is 80% of the amount remaining after the share of the Department, HECB, and IRRRB, less $1.25 million in 1984, and less $500,000 in 1985. Entitlement issuers must apply for an initial allocation by May 27, the date which is thirty days after adoption of the act. The issuers must submit a certification for the last four calendar years of the principal amount of obligations issued which would have been subject to the volume limit had H.R. 4170 been adopted prior to their issuance, together with their average annual use based on the highest three of the four calendar years preceding the application. The Department of Energy and Economic Development will use these figures to determine each entitlement issue's proportionate amount of the eighty -2- 0 ' percent earmarked Q all entitlement issuers. The alloions must be published within 15 days after the deadline for the issuers' certifications. Each entitlement issuer's allocation will be determined according to the following formula: one entitlement issuer's aggregate authority average use for highest 3 available to entitlement X of last 4 ears issuers total o such average use for all entitlement issuers submitting certification Within 15 days after the effective date of a federal limitation act, entitlement issuers must submit a new certification as to previous use as defined by the federal limitation act (which may differ from the provisions of H.R. 4170). Within 15 days thereafter, the Department must publish the revised amount of issuance authority, which is determined in accordance with the formula set forth above, except that allocation authority for any entitlement issuer is reduced by the amount of obligations issued by such entitlement issuer pursuant to the initial allocation. Any obligations issued in excess of final allocation amounts, including amounts issued by an issuer that does not qualify as an entitlement issuer after redefinition of terms in the federal limitation act, as adopted, shall reduce the amount available for allocation to non - entitlement issuers in accordance with pool procedures. If two or more local issuers have boundaries which are co- terminus (for example, a city, a port authority, and a housing and redevelopment authority which all have the same boundaries), they are treated as a single issuer for purposes of determining their eligibility for and the size of any entitlement allocation. The bill allows the city or the county to allocate the authority among such coterminous issuers. If an entitlement issuer wishes to retain its allocation from September 1 to October 31, it must submit two things to the Department of Energy and Economic Development. The first requirement is a letter which states its intent to issue all or a portion of the allocated authority either before the end of the year or within the time period permitted by the federal limitation act. This provision is intended to take advantage of any provisions of the federal limitation act which permit a carry -over of authority for a project. The second requirement is a deposit of one percent of the amount of the issuer's allocation with respect to which it has stated its intent to use. Any portion of the entitlement issuer's allocation which is not covered by a letter of intent and deposit by September 1 is reallocated among all issuers pursuant to the pool allocation procedures. An entitlement issuer is entitled to the return of a pro rata portion of its deposit if it returns all or a portion of its initially allocated authority to the Department on or before October 31. Entitlement issuers will be allowed to "share" their allocation by entering into an agreement allowing any other local issuer or the IRRRB to issue obligations pursuant to the entitlement issuer's entitlement authority. If such other local issuer or the IRRRB issues obligations pursuant to this agreement, the entitlement issuer may include that amount in its annual amount of obligations issued, in order to increase its average previous use. 5. Local issuer allocations From January 1 until August 31 of each year, local issuers which are not entitlement issuers compete among themselves for a portion of the twenty percent of the volume limit on local issuers remaining after allocation to the Department, HECB, and IRRRB. Then, from September 1 through October 31, all local issuers, including entitlement issuers, and -3- the IRRRB and the Department of Energy and Economic Development compete for any remaining amounts. Applications for issuance authority are due by the 20th day of each month. Applications must be submitted with evidence of enactment of a preliminary resolution and a deposit of one percent of the requested allocation. Applications will be ranked on the basis of whether the issuer and the project proposed meet certain criteria. Each application receives a numerical rank based on the following criteria, with one point for meeting each. The criteria are intended to provide an objective threshold requirement; once this is met, the point is awarded without further project comparison. The criteria are as follows: a. The current rate of unemployment for the applicant is at or above one hundred ten percent of the statewide average unemployment rate for the previous year, as determined by the department of economic security. The unemployment rate for the applicant shall be the greater of (i) the most recent estimate available for the smallest jurisdiction which wholly includes the jurisdiction of the applicant, as reported by the department of economic security; or (ii) such other estimate supplied by the applicant with respect to its jurisdiction, which is documented by the applicant. b. The number of individuals employed in the applicant's jurisdiction declined from the second calendar year prior to the application, to the first calendar year prior to the application. The estimate of the number of individuals employed for each year shall be based on the same source, and shall be (i) the most recent estimate available for the smallest jurisdiction which wholly includes the applicant, 'as reported by the department of economic security, or (ii) such other estimate supplied by the applicant with respect to its jurisdiction, which is documented by the applicant. c. The number of jobs to be created by the project described in the application is at least one -tenth of one percent of the number of individuals employed in the first calendar year prior to the application as determined in the manner provided in (b.) above. d. The number of jobs to be created by the project described in the application is at least 2 jobs for each $100,000 of issuance authority requested for the project. e. As of the date of application the total market value of all taxable property in the applicant's jurisdiction, as based on the most recent certification of assessed value to the commissioner of the Minnesota department of revenue, has either (i) declined in relation to the first calendar year prior to such certification or (ii) increased in relation to the first calendar year prior to such certification at a rate which is not in excess of ninety percent of the rate of increase of the state average market value over the same period. f. The estimated market value of the project described in the application is at least 1/2 of 1% of the total market value of all taxable property in the applicant's jurisdiction as based on the most recent certification of assessed value to the commissioner of the Minnesota department of revenue. g. The project is wholly located in an enterprise zone designated pursuant to section 273.1312. • -4- 0 h. The prect site meets the criteria necessaoi to qualify as a tax increment redevelopment district as defined in section 273.73, subdivision 10, provided that the project site does not have to be included in a tax increment financing district. i. The project meets one of the following energy conservation criteria: (i) the project is eligible for addition federal investment tax credits for energy property; (ii) the project involves construction or expansion of a district heating system as defined in section 116J.36; or (iii) the project involves construction of an alternative energy source as described in section 116J.26(a), (b) or (d), or in section 116J.922, subdivision 6 or 7. j. Ninety percent or more of the proceeds of the proposed obligations will be used for construction, installation, or addition of equipment used primarily to abate or control pollutants and to meet or exceed state laws, rules or standards. k. The project consists of the renovation, rehabilitation or reconstruction of an existing building which is (i) located in a historic district designated under section 138.73, or on a site listed in the state registry of historical sites under sections 138.53 to 138.5819; or (ii) designated in the National Register pursuant to 16 U.S.C. §470a. 1. Ninety percent or more of the proceeds of the proposed obligations will be used to finance facilities for waste management as defined in section 115A.03, subdivision 36 of solid waste as defined in section 116.06, subdivision 10. m. Service connections to sewer and water systems are available to the project at the time the application is submitted. n. The minority population in the applicant's jurisdiction is at least one hundred ten percent of the statewide average as determined from the most recent census data. o. As of the time the application is submitted either (a) neither the anticipated owner of the project, nor any party of which such owner was a controlling partner or shareholder, or which was a controlling shareholder or partner of such owner, owned or operated a substantially similar business within the state or (b) the project is an expansion of a Minnesota business which does not reduce other employment in the state. p. A controlling interest in the project will be owned by one or more women or minority persons. q. Seventy -five percent or more of the proceeds of the proposed issue will be used to rehabilitate an existing structure. r. At the time of application, the property on which the project is to be located is properly zoned for the proposed use. s. The project involves a credit enhancement device providing additional security for bondholders involving commitments or fees to be paid by the issuer other than out of bond proceeds. No points shall be awarded for credit enhancement devices financed directly or indirectly by a private, for - profit party which has a financial interest in the project. Allocations will be made by the Department of Energy and Economic Development by the fifth of the month following each application deadline. During the January 1 to October 31 period, allocations will not be made for applications with less than four points, -5- except that forty -nine percent of the pool is available for waste activities, without regard to numerical rank. If two or more applications have the same numerical rank, and there is insufficient authority available for both projects, the Department of Energy and Economic Development will use a lottery to determine which issuer gets the allocation unless the issuers agree on some other method of determining the allocation. After each allocation date, the deposits for rejected applications will be returned. Up to Ten million dollars of any amount returned by the IRRRB is available to the Department of Energy and Economic Development first. Up to ten million dollars of any amount returned to the pool by the department is available to the IRRRB first. If a local issuer which is not an entitlement issuer wishes to retain an allocation received prior to September 1 after that date, it must file a letter of intent with the department of energy and economic development. If no letter of intent is submitted, the department of energy and economic development will return the issuer's deposit and reallocate the authority. If local issuers, including entitlement issuers, return their authority for reallocation on or prior to October 31, the 1% deposit is returned. 6. Final Allocation Process During November and December, any remaining amounts available for allocation will be allocated among issuers on the basis of the stated criteria, but with no minimum point requirement. Any allocation previously made is subject to reallocation unless the issuer has enacted a preliminary resolution with respect to a specific project. Applications iaust be submitted by October 20, include evidence of passage of a preliminary resolution fc/s a specific project, reaffirm intent to issue, and include a one percent deposit. Applications will be ranked and allocations awarded on the basis of the criteria and methods set f¢gth in subdivisions 3 and 4 of Section 12, except that no minimum number of points is required to qualify. Allocations will be awarded on November 5. If any authority to issue becomes available for reallocation after November 5, it is to be allocated among issuers who filed an application by October 20. If, by December 20, any issuer determines that it will not issue obligations pursuant to its allocation by the end of the year or within an applicable carry -over period, it lRay notify the Department and receive a refund of one -third of its deposit. The bill provides for a carry -over allocation on or before December 31 of any remaining authority to prospective issuers which may carry the allocation over to subsequent years. Applications for the carry -over allocation must be submitted by December 10. If there is insufficient authority the allocation will be determined by lot. 7. Required Notices a. Notice of Issue The bill requires that issuers notify the Department of issuance, stating the date of issue and the principal amount of the obligations. If this notice is not filed the obligations are void unless waived by the commissioner of the Department. This notice provides the Department of Energy and Economic Development with essential monitoring data and triggers a refund requirement. Within 30 days after receipt of a notice of issue, the Department of Energy and Economic Development is required to refund a pro-rata portion of any deposit. b. Notice of available authority. In order to ensure that local issuers receive notice of available authority in time to prepare applications, the bill provides that the Department of Energy and Economic Development must publish the allocation remaining available for the next month. While t• is the only publication requiremei1E, local issuers should be able to contact the Department of Energy and Economic Development in the interim periods to determine whether any allocations have been forfeited. 8. Legislative review The allocation formula is based on a division between entitlement issuers and other local issuers. On March 1, 1986, the Department of Energy and Economic Development is required to report to the legislature on the operation and status of the allocation mechanism. 9. Amendments to Chapter 474 Chapter 474 provides general authority for the issuance of industrial development bonds. The bill provides for a number of restrictions on the issuance of such obligations if a federal limitations act is passed. The following limitations take effect 90 days after the federal limitation act is signed by the President. The bill amends chapter 474 to require the governing body of the municipality or redevelopment agency issuing obligations which are subject to a federal limitation act to make a specific finding that the project to be financed would not be undertaken but for the availability of financing under Chapter 474. The bill also adds a number of limitations on the type of project which may be financed under Chapter 474 which are subject to a federal limitations act; these limitations are substantially identical to certain provisions of the present form of H.R. 4170. Industrial development bonds may not be issued to finance any airplane, private luxury box, any facility primarily used for gambling, or any store the principal business of which is the sale of alcoholic beverages for consumption off the premises. The bill also requires that no more than ten percent of the proceeds of an issue of industrial development bonds may be used to finance moveable equipment unless such equipment is considered a fixture, and that no more than twenty -five percent of the proceeds of an issue may be used to finance the acquisition of land. Finally not more than $10,000,000 principal amount of industrial development bonds which qualify as small issue IDB's pursuant to Section 103(b)(6) of the Internal Revenue Code, may be issued to finance any one building which is to be used for commercial, office, industrial or other purposes, regardless of whether ownership of the building is divided under condominium ownership. This provision is primarily intended to place a volume limit on the use of a number of small -issue industrial development bonds to finance separate condominium projects in the same building. 10. Conformance to provisions of federal limitation act. a. Executive Order The bill authorizes the governor to issue an executive order consistent with the terms of the bill if the bill is not effective for allocating bonding authority under a federal limitation act. b. Override of Federal Priority H.R. 4170 creates a preference as to allocation for obligations which were given preliminary approval prior to October 19, 1983. The state bill provides that entitlement issuers are not required to use a portion of their allocation for such projects, and that other local issuers are not required to apply for an allocation for such projects. -7-