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cp04-12-2011 cCouncil Workshop -April 12, 2011 - 4:00 p.m. -Review Core Services and Basic and Long Term Ends AGENDA REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, APRIL 12, 2011 1. CALL TO ORDER — 5:30 P.M. 2. INVOCATION — Embrace His Presence 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENTS 5. MINUTES (a) REGULAR MEETING OF MARCH 22, 2011 Action — Motion to approve as presented 6. CONSENT AGENDA (Purpose: onlyfor items requiring Council approval by external entities that would otherwise ave een a egate tote City Administrator. Traditionally, items are not discussed.) (a) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 13863 — RESOLUTION TO SELL AT AUCTION UNCLAIMED PROPERTY (BICYCLES) 2. ORDINANCE NO. 11 -0666 —AN ORDINANCE AMENDING ZONING ORDINANCE CHAPTER 154; SECTION 154.137 D(4) AND 3(11) REGARDING BANNER SIGNS (SECOND READING AND ADOPTION) 3. ORDINANCE NO. 11 -0667 — AN ORDINANCE AMENDING CITY CODE CHAPTER 54; STORMWATER MANAGEMENT ADDING LANGUAGE IN SECTION 54.05, USE OF STORMWATER PONDS (SECOND READING AND ADOPTION) (b) CONSIDERATION FOR APPROVAL OF ISSUING TRANSIENT MERCHANT LICENES TO CHRISTOPHER ULMER OF TNT FIREWORKS TO SELL FIREWORKS IN WALMART PARKING LOT (c) APPOINTMENT OF DIANNE WANZEK AND JON ROSS TO LIBRARY BOARD TO APRIL 2014 (d) APPOINTMENT OF MAYOR STEVE COOK, COUNCIL MEMBER ERIC YOST, CITY ADMINISTRATOR JEREMY CARTER AND CITY ATTORNEY MARC SEBORA TO COMMITTEE TO NEGOTIATE POSSIBLE HUTCHINSON HEALTH CARE BY -LAWS AND LEASE CHANGES AND RETAIN THE SERVICES OF ATTORNEY PAUL TORGERSON (e) CONSIDERATION FOR APPROVAL OF ISSUING PARADE PERMIT TO FOUNDATION FOR CHALLENGED CHILDREN ON MAY 21, 2011 CITY COUNCIL AGENDA APRIL 12, 2011 (f) CONSIDERATION FOR APPROVAL OF ISSUING WINE /BEER LICENSE TO RAHN HOSECK DBA MAIN STREET PIZZA (PREVIOUSLY HELD ON -SALE INTOXICATING LIQUOR LICENSE) (g) CONSIDERATION FOR APPROVAL OF 3.2 MALT LIQUOR LICENSE RENEWALS • HUTCHINSON HUSKIES BASEBALL ASSOCIATION • SKY VENTURES (PIZZA HUT) • COBORN'S INC (CASHWISE) • NORTHERN TIER RETAIL LLC (SUPERAMERICA) • ERICKSON OIL PRODUCTS, INC. (FREEDOM VALU CENTER) • ERICKSON'S DIVERSIFIED CORPORATION (ECONO FOODS) • WALMART SUPERCENTER (h) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS Action — Motion to approve consent agenda 7. PUBLIC HEARINGS— 6:00 P.M. (a) 10101 ) AVEMENT MANAGEMENT PROGRAM PHASE 1 PROJECT (LETTING NO. 3, PROJECT NO. Action — Motion to reject — Motion to approve 8. COMMUNICATIONS RE VESTS AND PETITIONS (Purpose: to provide Council with information necessary to cra t wise pot icy. A ways looking toward t e ture, not monitoring past) (a) PRESENTATION BY JEAN WARD, EXECUTIVE DIRECTOR OF HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY No action. (b) PRESENTATION BY TOM KLOSS, INFORMATION TECHNOLOGY DIRECTOR — ENHANCED CITIZEN NOTIFICATON SYSTEM No action. 9. UNFINISHED BUSINESS 10. NEW BUSINESS (a) PRESENTATION BY PUBLIC ARTS COMMISSION AND APPROVAL TO PROCEED WITH ARTS PROJECT PROCESS Action — Motion to reject — Motion to approve (b) CONSIDERATION FOR APPROVAL OF PROJECT AWARD FOR TRUNK HWY 15 WATER MAIN LINING PROJECT (LETTING NO. 6, PROJECT NO. 10.09) Action — Motion to reject — Motion to approve 11. GOVERNANCE (Purpose: to assesspast organizationalperformance, develop policy that guides the organization and Council and manage the logistics of the Council. May include monitoring reports, policy development and governance process items.) 2 CITY COUNCIL AGENDA APRIL 12, 2011 (a) FIRE DEPARTMENT MONTHLY REPORT FOR MARCH 2011 (b) HUTCHINSON PUBLIC LIBRARY BOARD MINUTES FROM JANUARY 24 AND FEBRUARY 28, 2011 (c) PARKS, RECREATION, COMMUNITY EDUCATION BOARD MINUTES FROM MARCH 7, 2011 (d) CREEKSIDE RENEWABLES ADVISORY BOARD MINUTES FROM JANUARY 19, 2011 No action required for these items. 12. MISCELLANEOUS 13. ADJOURN MINUTES REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, MARCH 22, 2011 1. CALL TO ORDER — 5:30 P.M. ayor ,eve Cook—c7 Met e meeting to order. Members present were Mary Christensen, Bill Arndt, Eric Yost and Chad Czmowski. Others present were Jeremy Carter, City Administrator, Marc Sebora, City Attorney, and Kent Exner, City Engineer. 2. INVOCATION — Due to the absence of a pastor, the invocation was dispensed. 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENTS Bryce Grundahl, Drop -n -Go Shipping, presented before the Council. Mr. Grundahl read a statement in opposition to the closing of 15` Avenue SE to hold the Farmers' Market for 2011. 5. MINUTES (a) REGULAR MEETING OF MARCH 8, 2011 Motion by Czmowski, second by Arndt, to approve the minutes as presented. Motion carried unanimously. 6. CONSENT AGENDA (Purpose: onlyfor items requiringCouncilapproval by external entities that would otherwise ave een a egate to t e City Administrator. Traditionally, items are not discussed) (a) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 13855 — RESOLUTION OF SUPPORT FOR THE TRAILS LEGACY GRANT APPLICATION DAKOTA RAIL TRAIL 2. RESOLUTION NO. 13862 — RESOLUTION TO SELL AT AUCTION FORFEITED VEHICLES (b) PLANNING COMMISSION ITEMS CONSIDERATION OF A CONDITIONAL USE PERMIT REQUESTED BY RUNNINGS TO ALLOW A GARDEN CENTER IN THE PARKING LOT FROM MARCH 15 — JULY 30, 2011, AND OUTDOOR DISPLAY OF GARDEN SOIL, MULCH AND ROCK UNTIL NOVEMBER 1, 2011, LOCATED AT 1090 HWY 15 SOUTH WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 13856) CONSIDERATION OF A CONDITIONAL USE PERMIT REQUESTED BY WALMART TO ALLOW A GARDEN CENTER IN THE PARKING LOT FROM APRIL 1 — SEPTEMBER 5, 2011, LOCATED AT 1300 HWY 15 SOUTH WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 13857) 3. CONSIDERATION OF A CONDITIONAL USE PERMIT REQUESTED BY SHOPKO TO ALLOW A GARDEN CENTER IN THE PARKING LOT BEGINNING MARCH 27, 2011, TO APPROXIMATELY SEPTEMBER 30, 2011, LOCATED AT 125 MAIN STREET NORTH WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 5 (C-) CITY COUNCIL MINUTES — MARCH22, 2011 13858) 4. CONSIDERATION OF A CONDITIONAL USE PERMIT REQUESTED BY THE PLANT PLACE TO ALLOW A GARDEN CENTER IN THE CASH WISE PARKING LOT BEGINNING APPROXIMATELY APRIL 15 — JULY 31, 2011, LOCATED AT 1020 HWY 15 SOUTH WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 13859) CONSIDERATION OF AMENDMENT TO THE ZONING ORDINANCE CHAPTER 154; SECTION 154.137 D(4) AND 3(11) REGARDING BANNER SIGNS WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION OF ORDINANCE NO. 11 -0666 FOR APRIL 12, 2011) AND APPROVAL OF SUMMARY ORDINANCE 6. CONSIDERATION OF AMENDMENT TO THE CITY CODE CHAPTER 54; STORMWATER MANAGEMENT ADDING LANGUAGE IN SECTION 54.05, USE OF STORMWATER PONDS WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION OF ORDINANCE NO. 11 -0667 FOR APRIL 12, 2011) (c) CONSIDERATION FOR APPROVAL OF LIQUOR LICENSE RENEWALS (d) CONSIDERATION FOR APPROVAL OF ITEMS FOR 2011 PAVEMENT MANAGEMENT PROGRAM PHASE 1 (LETTING NO. 3, PROJECT NO. 11 -04) (e) CONSIDERATION FOR APPROVAL OF CROW RIVER CORVETTES CAR SHOW EVENT TO BE HELD IN LIBRARY SQUARE ON MAY 28, 2011 (f) CONSIDERATION FOR APPROVAL OF ISSUING TRANSIENT MERCHANT LICENSE TO BETTY JODZIO TO OPERATE HOT DOG AND BEVERAGE CART (g) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS Items 6(b)1 — 6(b)6 and 6(d) were pulled for separate discussion. Motion by Czmowski, second byYost, to approve consent agenda with the exception of the items noted above. Motion carried unanimously. Items 6(b)1 had further discussion. Mayor Cook suggested that the Resolutions adopting these conditional use permits reference an approved diagram of each area that is the subject of the garden centers. Mayor Cook suggested also that the condition placed on the Runnings CUP referencing tidiness and unsightliness also be included on the other CUPs as well. Dan Jochum, Planning Director, noted that these conditions could be placed on all of the CUPs. Mr. Jochum also spoke in more detail of the CUP application at the Runnings site. The proposal Runnings submitted would have left them 94 parking spaces short with the garden center in place. A revised plan allows them to use 52 parking spaces for the garden center. It was noted that CUPs can always be reviewed at the request of the applicant. Jack Grausam, Runnings District Manager, presented before the Council. Mr. Grausam noted that Hutchinson is the only community in nine areas where they have stores that require a conditional use permit. Mr. Grausam spoke that the garden center has been scaled back drastically as to what their proposal was when submitted. Mr. Grausam noted that, unfortunately, their parking lot is not over exceeded with customers. Mr. Grausam asked if they could revise the CUP down the road if they were able to acquire more 5L) CITY COUNCIL MINUTES —MARCH 21, 2011 parking spaces and grow their garden center business Steve Bruhn, 924 Merrill Street — Runnings employee, presented before the Council. Mr. Bruhn questioned the parking space requirement when there are six empty stores within the mall. Mr. Bruhn also spoke of the snow storage that takes up so many spaces. Council Member Arndt spoke of the logistics at Shopko with the garden center and Wells Fargo. Mr. Jochum responded that the parking space ratio more than meets capacity. Mr. Grausam noted that downsizing the garden center may bring in less traffic. He asked that the Council reconsider allowing Runnings to use 72 parking stalls for the garden center and then deal with parking issues down the road if necessary. Motion by Arndt, second by Cook, to approve Items 6(b)l, with the revised language noted above (52 parking spaces and including a diagram). Motion carried unanimously. Item 6(b)2 had further discussion. Mr. Jochum noted that WalMart is requesting two garden center areas, one along the north side of their building and one in the parking lot. Staff is recommending that the conditions be added that they meet parking requirements and that a diagram is attached. Motion by Czmowski, second by Arndt, to approve Item 6(b)2. Motion carried unanimously. Item 6(b)3 had further discussion. It was noted that the same conditions would apply to Shopko as to Wa1Mart. Motion by Arndt, second by Christensen, to approve Item 6(b)3. Motion carried unanimously. Item 6(b)4 had further discussion. It was noted that the same conditions would apply to Cash Wise as to Wa1Mart and Shopko. Motion by Czmowski, second by Christensen, to approve Item 6(b)4. Carried unanimously. Item 6(b)5 had further discussion. Council Member Czmwoski noted he had received comments in reference to a new business coming into town that may need a banner sign prior to securing a permanent sign. Staff noted that it should not be a problem for a business to obtain a permanent sign within 45 days. Motion by Czmowski, second by Yost, to approve Item 6(b)5. Council Member Yost asked how this ordinance effects a RiverSong type of event and those other events that are temporary. Mr. Jochum explained the off - premise regulation of signs. Motion carried unanimously. Item 6(b)6 had further discussion. Kent Exner, City Engineer, noted this is an ordinance provision that somewhat regulates how stormwater ponds are utilized. Mr. Exner stressed that stormwater ponds are considered infrastructure that are located on private properties but the City holds blanket drainage and utility easements for the City to maintain the ponds. The proposed ordinance makes it unlawful for persons to wade, swim or operate vehicles in or on stormwater wet ponds or to go on frozen surfaces of stormwater wet ponds. Council Member Yost asked if signage should be incorporated near the ponds indicating that individuals should "keep off'. Effectiveness, location, and cost were some issues considered with signage. Fencing around the ponds was also discussed. Mr. Exner noted that research from the League of Minnesota Cities suggested that fencing was not in cities' best interest due to access issues, cost, aesthetics, etc. Steve Bruhn, 924 Merrill Street, presented before the Council. Mr. Bruhn spoke of the proximity of stormwater ponds near city parks. He noted he was not concerned with pollutants in stormwater ponds effecting people. Motion by Arndt, second by Christensen, to approve Item 6(b)6. Motion carried unanimously. Item 6(d) had further discussion. Council Member Yost spoke of the potential for costs to increase. Mr. Exner noted that these are cost estimates and he noted that staff is not being conservative but rather using numbers off of the capital improvement plan. If fuel and oil prices stay where they are today, perhaps these numbers could be higher. 5�) CITY COUNCIL MINUTES —MARCH 22, 2011 Motion by Yost, second by Arndt, to approve Item 6(d). Motion carried unanimously. 7. PUBLIC HEARINGS — 6:00 P.M. - NONE 8. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information necessary to cra t wise pot icy. A ways oo ing toward t e uture, not monitoring past) (a) PRESENTATION BY MILES SEPPELT, EDA DIRECTOR, ON ECONOMIC DEVELOPMENT STRATEGY Miles Seppelt, Economic Development Director, presented before the Council. Mr. Seppelt provided a presentation on the EDA's strategy on attracting new and retaining current businesses in the city. Mr. Seppelt spoke of the precision hi -tech manufacturing that is currently in place in the city, with world class compan ies including 3M, Hutchinson Manufacturing, Ohly and Goebel Fixture Company. The strategy of the EDA contains three elements which includes business retention &expansion, business incubation and business recruitment. Mr. Seppelt spoke of recent success stories of new companies including Warrior Mfg., Customer Elation, Inc. and NuCrme Mfg. Future plans of the EDA is to obtain "shovel ready" site certification for the Industrial Pazk, prepare for a small business incubator project, promote development of a McLeod County EDA and continue efforts to diversify the local economy. 0 10. NEW BUSINESS (a) CONSIDERATION FOR APPROVAL OF STAFF RECOMMENDATION PER THE JOB EVALUATION AND COMPENSATION STUDY COMPLETED BY LAUMEYER HUMAN RESOURCES SOLUTIONS AND CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 13854 — A RESOLUTION AMENDING RESOLUTION NO. 13828— 2011 CITY OF HUTCHINSON COMPENSATION PLAN Jeremy Carter, City Administrator, noted that in February, the job evaluation and compensation consultant presented before the Council noting that their study was complete. As a result of the study, staff is recommending revising the 2011 Compensation Plan. Brenda Ewing, Human Resources Director, presented before the Council. Ms. Ewing noted that the job evaluation consultants reviewed 17 positions on the City's job classification table. Based on the consultants' recommendations, staff is recommending that the following positions move one grade upward on the classification table: Controller, Environmental Specialist, General Maintenance Worker, Public Works Secretary and Utility Billing Specialist. According to the City's compensation plan, the City Administrator and Human Resources Director can administratively approve reclassifications that do not exceed two grades upward or downward and therefore, these actions do not require City Council consideration. The wage adjustments associated with the job grade classifications will result in an increase of approximatel $1900 for the four positions that currently have incumbent employees (the Controller is currently vacant � for the year. Ms. Ewing also explained that the consultants reported that market study information indicates that a 10% market variance for public sector positions is the norm, but for critical positions, the accepted norm is 5 %. The consultants indicated that the City pay rates for positions compares favorably with the norms. However, the market information indicates that the position of City Administrator is 11.88% below the market. Therefore, it is recommended that the pay rate for the incumbent in the City Administrator position be increased to the market rate. This would result in a 0% variance from the market rate indicated in the study. If the increase is granted effective as of March 6, 2011, the budget impact for the remainder of 2011 is approximately $4000. In addition, Ms. Ewing requested additional language be approved in the compensation plan to better clarify market adjustments for all pay grades being effective January 1 of each year. Council would still retain the authority to withhold or rescind that market adjustment. Motion by Czmowski, second by Cook, to approve the staff recommendation per the job evaluation and compensation study completed by Laumeyer Human Resources Solutions and approve Resolution No. 13854 4 5�� CITY COUNCIL MINUTES —MARCH 22, 2011 adopting a revised 2011 City of Hutchinson compensation plan including additional language proposed this evening. Motion carried unanimously. Motion by Czmowski, second by Christensen, to approve market adjustment for City Administrator position. Motion carried unanimously. 11. GOVERNANCE ( Purpose: to assesspast organizationalperformance, developpolicy that guides the organizzation and Council and manage the logistics of the Council. May include monitoring reports, policy development and governance process items.) (a) PARKS, RECREATION, COMMUNITY EDUCATION BOARD MINUTES FROM FEBRUARY 7, 2011 (b) HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM JANUARY 18, 2011, AND FEBRUARY 15, 2011 (c) PLANNING, ZONING, BUILDING DEPARTMENT MONTHLY REPORT FOR FEBRUARY 2011 (d) HUTCHINSON AREA JOINT PLANNING BOARD MINUTES FROM FEBRUARY 16, 201 I (e) PLANNING COMMISSION MINUTES FROM DECEMBER 21, 2010 Item 11(b) had further discussion. Council Member Yost asked if the Hutchinson Housing and Rehabilitation Association could provide a report on foreclosure rates and what may be projected with the HTI announcement of it closing its manufacturing site in Hutchinson. Jeremy Carter, City Administrator, noted that the HRH's Executive Director will be providing a formal report at the next Council meeting to review foreclosures and resources available in the future. No action required for these items. 12. MISCELLANEOUS Bill Arndt — Council Member Arndt noted that there is an opening on the Aging Committee with the Mid - Minnesota Development Commission. Interested persons can contact Don Winckler, Bill Arndt or Sheldon Nies. Jeremy Carter — Mr. Carter noted that Hutchinson had applied to be considered as a host city for community dialogue meetings being sponsored by the League of Minnesota Cities. Unfortunately, Hutchinson was not selected. It was further noted that the Council should set another workshop to review core city services and continue to review Ends statements. Motion by Yost, second by Christensen, to set Council workshop for April 12, 2011, at 4:00 p.m. to review core services and ends statements. Motion carried unanimously. Kent Exner — Mr. Exner noted that a neighborhood meeting will be held tomorrow evening for Letting No. 3. Mr. Exner explained that that project will be accelerated to get the project initiated sooner than planned. A public hearing will be held at the April 12 City Council meeting, with bids being received in early May, with the anticipation of the project being awarded on May 10, 2011. Mr. Exner reviewed the flood open house that was held last week. An information packet is available at City Center and on the City's web site. General discussion was held regarding flood preparations and river peaking. 13. ADJOURN Motion by Arndt, second by Czmowski, to adjourn at 7:25 p.m. Motion carried unanimously. RESOLUTION TO SELL AT AUCTION UNCLAIMED PROPERTY Resolution No. 13863 WHEREAS, the Hutchinson Police Department has accumulated various unclaimed items. AND WHEREAS, the Hutchinson City Code provides pursuant to Section 91, Subdivision 3, Paragraph C for the sale at auction of unclaimed property. AND WHEREAS, the unclaimed property, at the time of auction, will have been in the possession of the police services for more than thirty (30) days. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA. That the Hutchinson City Council hereby approves the sale at auction of unclaimed items identified on "Attachment A." Items to be sold at Hotovec Auction Center. Adopted by the City Council this 12th day of April 2011. Mayor City Administrator G(a)l Attachment A Page 1 F 10 -1069 18" Men's Silver Next Static Bicycle 10 -1175 20" Men's Gold Mongoose Bicycle 10 -1182 Purple Huffy Edge Women's 10 Speed Bicycle 10 -1228 20" Men's Red Magna Dirt Storm Bicycle 10 -1236 26" Mongoose XR -75 Red /Black Bicycle 10 -1245 24" Women's Silver Hurricane Bicycle 10 -1389 Men's Purple Schwinn Sidewinder Bicycle 10 -1536 Red Next Power Bicycle 10 -1704 21 Speed Purple Bicycle 10 -1705 20" Blue Men's BMX Bicycle 10 -1733 26" Men's Blue /Black Vertical Enticer Bicycle 10 -1756 26" Men's Blue Murray Adagio Bicycle 10 -1756 26" Women's Pink Hiawatha 3 Speed Bicycle 10 -1785 26" Men's Black Huffy Black Water Bicycle 10 -1810 26" Women's Gray Huffy Stone Bicycle 10 -1813 20" Women's Purple Roadmaster Bicycle 10 -1853 24" Women's Pink/Gray Huffy Sahara Bicycle 10 -1894 26" Men's Blue /Silver Next Breakpoint Bicycle 10 -1896 26" Men's Trek 4500 Bicycle 10 -1914 Men's Green Huffy Mountain Bicycle 10 -1948 Men's Blue /Silver Next Power Bicycle 10 -1971 Women's Huffy Dream On Pink/Green Bicycle 10 -1995 Black Columbia Bicycle 10 -2086 26" Men's Silver Redondo Bicycle PUBLICATION NO. ORDINANCE NO.I 1 -0666 AN ORDINANCE AMENDING CITY CODE CHAPTER 154 — ZONING; SECTION 154.004, DEFINITIONS; SECTION 154.137, SIGN STANDARDS BY DISTRICT THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Notice of public hearing was duly given and publication of said hearing was duly made to appear to the satisfaction of the City Council that it would be in the best interests of the City to amend the City Code, Chapter 154, Zoning; Section 154.004, definition of banner sign; Section 154.137, standards for banner signage. ZONING § 154.004 DEFINITIONS. For the purpose of this chapter, the following definitions shall apply, in addition to the definitions given in the Uniform Building and Fire Codes, unless the context clearly indicates or requires a different meaning. SIGNS BANNER. A temporary sign made of a flexible material displayed to advertise an event, promotion, etc. It is NOT intended as permanent business signage § 154.137 SIGN STANDARDS BY DISTRICT. (D) Signs permitted in commercial and industrial districts. The following signs shall be permitted in the C- 1, C -2, C -3, C-4,1-1, I -2 and I/C districts. (4) Banner signs. One or more banners not exceeding two square feet per front linear foot of building are allowed on the primary side of building for no more than 15 consecutive days at a time Applicants are eligible for three (3) 15 day permits Per calendar year. (a) Eligibility for Banner Advertising Before requesting permission to advertise using a banner, please make note of the following: 1. You must contact the Planning and Zoning Department at the city to apply for a permit. 2. The Banner must meet the definition in § 154.004. (b) Banner display information �. banners must be removed when the 15 day permit is expired 6. Banners are not allowed in public right of way or off premise from primary business. (c) Obtaining banner sign Permit applications 1. Permits may be obtained from the Planning and Zoning Department at the city. Ordinance #11 -0666 Section 154 — Banner Signs April 12, 2011 Page 2 2. The form must be completed and signed by the business owner. 3. The application must be approved and signed by the Planning Department before the banner may be displayed 4. The banner sign ordinance will take effect on April 19 2011. All banners must comply with the regulations at that time No "grandfathering" is permitted (d) Specifications of the banner si n 1. One or more banners not exceeding two square feet per front I inear foot of building are allowed on the primary cide of the building (E) Signs permitted in the Main Street area district. Signage in the Main Street area, which is defined as the area located between the east side of Franklin Avenue from the Crow River to Fourth Avenue SW and the west side of Hassan Street from the Crow River to Fourth Avenue SE, shall be subject to the following additional requirements. Signage shall be designed to enhance and complement the character of buildings within the district. All new signs, or the replacement, alteration, painting and so forth of an existing sign, require a sign permit application and may require review by the Downtown Design Review Committee if the sign does not specifically meet these requirements. (11) Banners. One or more banners not exceeding two square feet per front linear foot of building are allowed on the primary side of buildin g �cr a N°' ham A5 days in _ ealendar for no more than 15 consecutive days at a time. Applicants are eligible for three (3) 15 day permits per calendar year. (a) Eligibility for Banner Advertising Before requesting permission to advertise using 1 banner, please make note of the following; 1. You must contact the Planning and Zoning Department at the city to apply for a permit. 2. The Banner must meet the definition in § 154.004. (b) Banner display information 1. A banner may describe an event, sale or promotion taking place 2. A banner is not intended to replace permanent building signag? 3. Three (3) banner permits will be allowed per year. 4. Each banner will be allowed for no more than 15 days 5. Banners must be removed when the 15 day permit is expired 6. Banners are not allowed in public right of way or off premise from primary business. (c) Obtaining banner sign permit applications I . Permits may be obtained from the Planning and Zoning Department at the city. 2. The form must be completed and signed by the business owner. 3. The application must be approved and signed by the Planning Department before the banner may be displayed. 4. The banner sign ordinance will take effect on April 19 2011 All banners must comply with the regulations at that time. No "grandfathering" is Wrmitted (d) Specifications of the bannersign 1. One or more banners not exceeding two square feet per front linear foot of building are allowed on the primary side of the building Ordinance #I1 -0666 Section 154 — Banner Signs April 12, 2011 Page 3 EFFECTIVE DATE OF ORDINANCE. This ordinance shall take effect upon its adoption and publication. Adopted by the City Council this 12'h day of April, 2011. Attest: Jeremy J. Carter City Administrator Steven W. Cook Mayor its IT16". 119MR2103 ORDINANCE NO. 11 -0667 AN ORDINANCE AMENDING CHAPTER 54 (STORM WATER MANAGEMENT) OF THE CITY OF HUTCHINSON CODE OF ORDINANCES ADDING LANGUAGE IN SECTION 54.05; USE OF STORMWATER PONDS THE CITY COUNCIL OF THE CITY OF IIUTCIIINSON, ?v11N dESOTA ORDAINS. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interests of the City to amend the Storm Water Management Ordinance to add language to Chapter 54, General Provisions and add Section 54.05 of the City Code as follows: CHAPTER 54 STORM WATER MANAGEMENT Genera! Provisions. 54.01 Purpose 54.02 Definitions 54.03 Scope 54.04 Management of Site Vegetation 54.05 Use of Stormwater Ponds 4 54.05 USE OF STORMWATER PONDS It will be unlawful for any person to wade, swim or operate any vehicle in or upon the waters of any City stormwater wet pond, or to go upon the frozen surface of any City stormwater wet pond, unless such use is specifically approved in writing by the City Engineer. EFFECTIVE DATE OF ORDINANCE. This Ordinance shall take effect upon adoption and publication in accordance with the Hutchinson City Charter. Adopted by the City Council this 12`h day of April, 2011. ATTEST: Jeremy Carter, City Administrator Steve Cook, Mayor First Consideration: March 22, 2011 Second Consideration: April 12, 2011 Date of Publication: Page 1 L C#yoJ MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES TO: Mayor and Council FROM: Chief Dan Hatten DATE: March 25, 2011 RE: Consent Agenda — Transient Merchant License — Christopher Ulmer A background check was conducted on Christopher Ulmer in reference to his obtaining a transient merchant license in the City of Hutchinson. Mr. Ulmer is planning to sell Minnesota legal fireworks under the name of TNT Fireworks, in the Wal -Mart Parking Lot. The business was licensed under Christopher Ulmer in 2008, 2009, and 2010. The business has been at that location since 2006. Mr. Ulmer has held a license to conduct the same business in Eagan in 2008 and 2009. Christopher Ulmer does not have a criminal history or any violations on his license. His only contacts with law enforcement in the in -house record system, Logis member cities, have been for licensing of business. It would by my recommendation to grant the transient merchant license to Christopher Ulmer. blml 2011 -01 -0002 I I Hacsan street Southeast Hawlrmsme MN 55350 (320)587-5151!F. (320)Z344240 City of Hutchinson APPLICATION FOR PEDDLERS, SOLICITORS, AND TRANSIENT MERCHANTS Application Type (choose one) Solicitor 5125.00 Date of Application _ ✓ Transient Merchant 5125.00 Peddler 5125.00 ❑Parade Peddler 530.00 Applicant Information 2" X 2" Picture Required Christopher Jan Ulmer l Name Height. Weight: Eye Color. hr vvn s Driver's License Number State `. s " Permanent Address- 2109 591h Avenue South__ 4' Fargo ND 58104 ' Y ¢' Gry Smte 7 p Permanent Telephone: 701- 205 -0518 f Temporary Address: Ciry Stare Zp Temporary Telephone Access: el y enme, misdemeanor, or violation of any municipal ordinance, other than traffi c violations? O yes o If yes, state the nature of offense and punishment or penalty assessed therefore: I 1 ( -C(6) City ofllwcluwe Applicarionfor Peddlers, Solicitors, 06d 7raneiem Merchmos Page 2 of! Location Information Walmart parking lot I Location Name 1300 Trunk Highway 15 South Hutchinson MN 55350 Locarron Address CRY State Zi Business Information Describe relationship between applicant and employer: Area Manager Describe nature of business and describe items) offered: Retail sale of Minnesota - approved Safe & Sane fireworks Describe method of delivery: by truck i Describe source of supply: American Promotional Events 800- 243 -1189 Supplier Name Suppler Phone Number 4511 Helton Drive Florence AL 35630 SupplierAddrerr Cvy State Zip Supplier Name Suppler Phone Number Supplier Address City State Zip Supplio Name Suppler Plume Number Su ier Add'err Ci Sralr zip Reference Information Provide two (2) property owners (preferably in McLeod County) for character references: Walmart Stores, Inc. 320 -587 -1020 Propery Owner Name P'.'en' Owner Pnanr ��mMr 1300 Trunk Highway 15 South Hutchinson MN 55350 Property Owner Address City Store Zip Pamida 320 - 864 -6005 Property Owner Name Property Owner Phan, Number 3225 Tenth Street East Glencoe MN 55336 Property Oww Addrorr city Store bp City of Ndchmon Appnicanonfor Peddlers, Solicitors, and 7Yonuieru Memhmnx Page 3 of 6 List last (up to three (3)) previous city(ies) where you carried on same activity: Albert Lea MN 6/20/10 to 7/5/10 City state D&Ws) of Activity Baxter MN 6/20/10 to 7/5/10 Cary Sum Datexs)of AWtl nY -- -- Worthington MN 6/20/10to 7/5/10 City stoic DaWsl olAwrny - -- The following items need to be completed and/or attached in order for the application to be processed: App[ication4nvestigation fee paid in full (check �✓ llor money order): ues 0 no fin n A — Iiran fr, nle I ted In full and limed: I es ❑ no I hereby certify 1 have completely filled out the entire above application and that the application is true, correct, and accurate. I fully understand that any person who violates any provision of the Peddlers, Solicitors, and Transient Merchants Ordinance No. 673 is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding $1,000.00 or by imprisonment for a period not exceeding 90 days or both, plus, in either case, the costs of prosecution. Applicant's Signature Date Police 0 approved 0 denied Notes: _ City Council 0 approved 0 denied Notes: VI TicvuNAPP��^^�T°�° Win., Troy - A c'( TNT RREWORKS A Tent Placamrag Wocsh ®et cast aec mpanu earth and w T Lease AgPeomane ADDRESS CITY ML—STATE 89�1� TENT 137 -AMO SIZE gox 370RE ,SAME J LOCKROW 9 !W 8 d AND) 3ST eET UP BOB ME'JNEEN g� � q � AF,D STA M TIWME BUM DAM SEMEEN � AM � NORTH SOUTH MICATE LOCATION AND DIMENSIONS SPECIAL IPISTURCTOONS MATURE_r /' ?i // ff�CCic <L% DATE_ / 6RE y GE€i AIAND SIGNATURE -,OATEE AREA MANASER IVHI1r -TN! YELLOW Ay= ANIANAGER PINK.- STDAEMAMAGERrLAND OWNER c�c�) 'k1q'akav SSYC OUmty. Lw- 10W.1- BCn,p nvJlC AR 72/l6 pl- ,, I:3 156 -atio F. , L^_ a r, 7 , ..ba .v]Imd.. CC- December 21, 2010 To Whom It May Concern, American Promotional Events, Inc. dba TNT® Fireworks is an approved National Supplier for 2011 to conduct fireworks sales on our stores' parking lots where this type of promotion is legal. Events usually run 7 to 10 days with set up beginning approximately 5 days prior to the event. An American Promotional Events, Inc. dba TNT® Fireworks representative will call you to introduce the company and discuss your participation in the event Participation in this event is not mandatory, but does add additional income to your bottom line profits. The Store Manager must approve the store's participation and placement on the parking lot by store stamping the Pre -Sale Survey. Then, Other Income will send an email to the store verifying approval. TNTO Fireworks is responsible for obtaining all necessary permits and/or licenses and must display such permits and /or licenses at each location. Thank you in advance for your cooperation in this matter and if you have any questions, please contact Consumer Services at (479) 273 -4516. Best Regards, Heather Clark Senior Manager Walmart Stores, Inc. �(b) e CERTIFICATE OF LIABILITY INSURANCE °ATE'MM'°°'YYYY' ACORO -- >s��rY �i THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CER FIF IC ATE HOLD FH IN I i CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLIC IEB BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(SI. AUTHORI- ED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed If SUBROGATION 15 rvA the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not co 11er rlyi,n I. certificate holder in lieu of such endorsement(s). _. CONTACT PRODUCER NAME: _ MCGRIF 1 (AC SEIBELS& WILLIAMS, INC. Ne t: I B00- 476 -2211 FAX PO. Box 10265 EX _ ac,NOl. E -MAIL Birmingham, AL 35202 ADDRESS: A INSURED American Promotional Events, Inc. Cba TNT FlreworkS PO. Box 1318 Florence. AL 35631 DGIlml lAl NIIMRFR. NAIC a THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD THIS IS TO CERTIFYTHAT ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS INDICATED. NOTWITHSTANDING ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, CERTIFICATE MAY BE EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. A U POLICY EFF POLICY EXs LIMITS INSR TYPE OF INSURANCE DANCE LL ED HE F -'uRr I POLICY NUMBER Million MIMIDOlYYVY LTR THE EXPIRATION DATE THEREOF. NOTICE WILL BE OEk. IVEREO IN DGL80081058t 11!01!2010 11!01!2011 EACH OCCURRENCE S 1000,000 A GENERAL LABILITY I_ARfAGn(SR ON Net) X LIABILITY l AUTHORIZED REPRESENTATIVE, PREIAIS`ES La ccw ellreL S UU, DOU ' COMMERCIAL GENERAL CLAIMS -MADE OCCUR MEDEXP A y J nn_, r Ih F'T X Blkt Contractual' oFEiLr.4:nab• n; ,..: . X Hostile Fire Poll Dab Page 1 of 1 ©1988 -2010 ACORD CORPORATION. �ENLm,L ACORD 25 (2010105) GEN'L AGGREGATE LIMIT APPLIES PER PRODIJOTy CIPRPP>IG POLICY PRO X LOC JE - OMBIIIED SINGLE Je.nT AUTOMOBILE LIABILITY IEa acodenU BODILY iNJURV ,P, nen0^I > ANY AUTO ALL OWNED D BODILY INJURYiFer arntlenll 5 AUTOS — PROPEP.TV DAMAGE $ HIRED AUTOD ; j Iver acmaanp 5 &RETENTIO�� 000788300 1 1110112010 11101!2011 - CE 8 I ju,) i�L U EACH OCCURRENCE B UMBRELLA X EXCESS LIA CLAIMS MADE AGGREGATE 4 I1N roi,00 _ OEO L wC sraru GrH. WORKERS COMPENSATIO N TORY LIMIT AND EMPLOYERS' LIABILITY YIN 'I E L EACH ACCIDENT S ANY PROPRIETO IPARTNERIEXECUTIVE F7 OFFICEWMEMBER EXCLUDED? N I A I - - -- .(Mandalory In NH) E.L. DISEASE -EA EMPLOYEE S If yas, describe under E L. DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS below S S $ I S 5 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ANach ACORD 101. Additional Remarks Schedule, B more space is required) Re -. Nln 1738; Walmart Stores Inc in Bentonville, AR The above listed are Additional Insured respects to General Liability policy as required by Written contract subject to policy terms, conditions and exclusions. I I CERTIFICATE HOLDER LANt:tLLAI IVN SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE DANCE LL ED HE F -'uRr I THE EXPIRATION DATE THEREOF. NOTICE WILL BE OEk. IVEREO IN ACCORDANCE WITHTHE POLICY PROVISIONS AUTHORIZED REPRESENTATIVE, Walmart 91738 1300 Trunk Hay 15 S. Hutchinson, MN 55350 Page 1 of 1 ©1988 -2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD April 6, 2011 Library Board Appointments Dear Council Members, I would like to appoint Dianne Wanzek and Jon Ross to fill the two upcoming library board vacancies. Both vacancies are coming up because the current board members are completing their second full terms. Dianne was a English and language arts teacher for thirty years and is now retired. Jon is a retired psychologist who previously worked for Hutchinson Area Health Care. Both are avid readers and appreciate our local library. I spoke to Librarian Mary Henke and Board President John Paulsen and both said that the board fully supports the appointments. I respectfully ask for your approval. Mayor Steve Cook 4(C) April 6, 2011 Negotiating Committee Dear City Council, Following the recent announcement of the possible integration of Hutchinson Area Health Care and the Hutchinson Medical Center, the City was asked to enter into discussions with Hutchinson Area Health Care about possible changes to the lease and by -laws of the organization. I would like to appoint myself, Council Member Eric Yost, City Administrator Jeremy Carter, and City Attorney Marc Sebora as the committee representing the City. Any changes in the lease or by -laws affecting the City would ultimately have to be approved by the City Council. Because of the importance of this issue, I would also request that we retain the services of Attorney Paul Torgerson of Dorsey & Whitney to assist the City. Mr. Torgerson's expertise is in the health care field and, as you may recall, he helped the City during the original privatization negotiations. I ask for your approval of both Sincerely, Mayor Steve Cook (' (6 )OM MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES TO: Mayor and Council FROM: Sgt. Na#n behalf of Chief Dan Hatten DATE: April 5, 2011 RE: Consent Agenda Foundation for Challenged Children Bike Run I am in receipt of a letter from the Foundation for Challenged Children in reference to holding their 19"' Annual Bike Run on Saturday, May 21, 2011. The event will be held at Library Square. My staff and I have reviewed their request regarding the closing of 1st Ave SE between Main St. and Hassan St. between 7:00 a.m. and 10:00 �A. for staging purposes. They are also requesting a police escort out of town. I am comfortable and confident that we can meet the needs of the Foundation utilizing on -duty personnel. In the event on -duty personnel are dispatched to an emergency call during this event, all event participants are expected to obey all traffic laws and city ordinances. I recommend approval of their request. /csb 2011 -01 -0003 j. 111 Hum 8tnet 8outhmt Hutchinson, MN 55330 (320)387- 5151/Fez:(320) 231.4240 City of Hutchinson APPLICATION FOR PARADE PERMIT Permit Fee: $30 (short term) Date Received: oall I _ All applications must be received at least 30 days before event in order to be considered Ortudiation into mtatiom: u oR —jj0j4 n CKAtLUN660 Nip RfK 300- 327 -24,?/ Organization Name Phone Number P 0- '8 074 46 Nu'ic li INJOK In N 55350 Organization Address city State zip C O lU f-S A r2tNOL-F 32o -,?27- 2 y,71 Officer Name Phone Number (o3q f A(Cc AJ£, K - 91Ldf2 LAI& Mn 55,?R1 Residence Address city State Zip C IA& _ff A 260Lf Pa ado rhair an Name Phone Number VA Parade Information^ n Parade Date: 5- 2 I- I I Assembly Time: A Location and Description of Assembly Area: ("k 1H ST 4- /-.r7- A (F- , S'£. L I Q (tA 2y SwU A u, Starting Time of Parade: 11D A M Estimated Time of Parade: /0 - IS M ( 9 Starting Point of Parade: +• `A i N ST-, d- Is-r- AV c. SF. Route of Parade Travel: MA i R S-r . 26 M W `/ 6 o i N G E AS T Ending Point of Parade: If W Y + Approximate Number of Units, Animals, and Vehicles which will constitute Parade: 100 o 2 M O&L Type and Description of Animals and Vehicles: (KO7 O 2 C y (- L £J Maximum Interval of Space to be Maintained Between Units: Maximum Length of Parade: Q N K N o u) N Minimum and Maximum Speed of Parade: S I✓I P!4 i- 3o ANl P14 MPH Portion of Street Width Traversed: ( L, AN 1r 3�yy111� Cuy of Hvlvhkn Applkafimfor ParadePn M Page 2 of 2 (.'meclttsi4 The following items need to be completed and/or attached in order for the application to be processed: Permit fee paid in full (check or money order): ;WS O no S Permit Anolication completed in full and signed: ves O no I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Police A approved U denied Notes: City Council O approved Q denied Notes: Date (0 te) a Minnesota Department of Public Safety ALCOHOL AND GAMBLING ENFORCEMENT DIVISION 444 Cedar St., Suite 222, St. Paul, MN 55101 -5133 (T) (651) 201 -7507 FAX (651) 297 -5259 TTY (651) 282 -6555 W W W.DPS.STATE.MN.US APPLICATION FOR COUNTY /CITY ON -SALE WINE LICENSE (Not to exceed 14% of alcohol by volume) A EVERY QUESTION MUST BE ANSWERED. If a corporation, an officer shall execute this application. If a partnership, LLC, a partner shall execute this application. Workers compensation insurance company. Name R1WaS+ry1 . ihrt"4-mrns6r1 policy WIN 1tiQ -DO0 02I0.ft3^ 2- LICENSEE'S MN SALES & USE TAX ID # �-rn� 9vlp To apply for MN Sales Tax # call (651) 296 -6181 LICENSEE'S FEDERAL TAX ID # 4l - t 12'S q to i �. Appli is Nam (Business, Pa ership, Corporation) r0N cX_ dam. tYl , r s 1 Zz� Trade Name or DBA Business Address -} IJ Business Phone (3Z0 Applicant's Home Phone (320) a3cl-bo46 City r r. "^ t rM County A W\c a cJl. State A\ h Zip Code 5-" SD Is this application r^lew ora Transfer If a transfer, give name of former owner License period From '4+11 To -3cr12 If a corporation, give name title address and date of birth of each officer . Ifat, artnershi , LLC give name address and date of birth of each artier. Partner /Officer Name and title Address Social Security # DOB Partner /Officer Name and Title Address Social Security # DOB Partner /Officer Name and Title Address Social Security # DOB Partner /Officer Name and Title Address Social Security # DOB CORPORATIONS - Date of incorporation Stale of incorporation Certificate Number Is corporation authorized to do business in Minncsotal Yes '!Na If a subsidiary of another corporation, give name and address of parent corporation BUILDING AND RESTAURANT Name of wilding owner Owners address 2 VM D T-kX a NN-= tip -'�C vvsr, h chn Are Pro es delinquent? I- Yes i -. No Has the building owner any connection, direct or indirect, with the applicant? t4yes t i No _ D v t Restaurant seating capacity Hour's food will be available r to No. of people restaurant employs 1 S No, of months per year restaurant will be open )Z Will food service be the principle business? 4cs '_'. No Describe the premises to be licensed (� ` Il'�SQA 11yGS�1' .ii r��,nG ll er5 ;MINcir, '{'p.0 . J�p h �.q, 72y'S ,gr If the restaurml is in conjunction with another business (¢son etc.), describe business No NO LICENSE WILL BE APPROVED OR RELEASED UNTIL THE $20 RETAILER ID CARD FEE IS RECEIVED BY AGED (,(-o OTHER INFORMATION Xes GTIo 1. Has the applicant or associates been granted an on -sale non - intoxicating malt beverage (3.2) and/or a "set -up" license in conjunction with this wine license? ❑ Yes VNo 2. Is the applicant or any of the associates in this application a member of the county board or the city council, which will issue this license? If yes, in what capacity? . (If the applicant is the spouse of a member of the governing body, or another family relationship exists, the member shall not vote on this application.) !_I Yes J**o 1 During the past license year, has a summons been issued under the liquor civil liability (Dram Shop) (M.S. 340A.802). If yes, attach a copy of the summons. awes No 4. Has applicant, partners, officers or em ployees ever had any liquor law violations in Minnesota or elsewhere. If so, give names, dates, violations and mal outcome. �`e bpi ,.� Ck-et -200 -H, mod - 7�.rAe),kinr4MsLrn,w ?bt0•P.re .Yes Ao 5. Does any person other than the applicants, have any right, title or interest in the furniture, fixtures or equipm ent in the licensed premises? If yes, give names and details. ❑Yes TbNo 6. Have the applicants any interests, directly or indirectly, in any other liquor establishments in Minnesota? If yes, give name and address of the establishment. I CERTIFY THAT I HAVE READ THE ABOVE QUESTIONS A ND THAT THE ANSW ERS ARE TRUE AND CORRECT TO THE BEST OF MY OWN KNOWLEDGE Signature of AoOlicant The licer see must have one of the following: (Check orc) . Liquor Liability Insurance (Dram Shop) $50,000 per person; $100,000 more than one person; $10,000 property destruction; $50,000 and $100,000 for loss of means of support. ATTACH "CERTIFICATE OF INSURANCE" TO THIS FORM. B. A Surety bond from a surety company with minimum coverage as specified above in A. C. A certificate from the State Treasurer that the Licensee has deposited with the State, Trust Funds having a in arket value of $100,000 or $100,000 in cash or securities. IF LICENSE IS ISSUED BY THE COUNTY BOARD, REPORT OF COUNTY ATTORNEY '.;Yes No I certify that to the best of my knowledge the applicants named above are eligible to be licensed. If no, state reason. Signature County Attorney County Date REPORT BY POLICE OR SHERIFF'S DEPARTMENT This is to certify that the applicant and the associates, named herein have not been convicted within the past five years for any violation of Laws of the State of Minnesota, Municipal or County Ordinances relating to Intoxicating Liquor, except as follows: '54 zzzzzl Sign re Department d Title Date IMPORTANT NOTICE ALL RETAIL LIQUOR LICENSEES MUST REGISTER WITH THE ALCOHOL, TOBACCO TAX AND TRADE BUREAU. FOR INFORMATION CALL (513) 684 -2979 OR 1- 800-937 -8864 NOTICE A 530.00 service charge will be added to all dishonored checks. You may also be subjected to a civil penalty of $100.00 or 100% of thevalue of the check, whichever Is greater, plus Interest and attorney fees, L (-e) f On Sale 3.2 Malt Liquor License Fee: $425.00 I 1 I Hassan Street Southeast Hutchinson, MN 55350 (320) 587- 5151/Fax: (320) 2344240 City of Hutchinson APPLICATION FOR 3.2 MALT LIQUOR LICENSE — ON SALE In provisions of the City of Hutchinson Municipal Code Chapter 112 All applications must be received at least 30 days before City Council Meeting in order to be considered Business/Applicant Information e_ Sp C, Name Title Name Business Name Name Phone Number l g mr~- r s hah 0 Address t� City State zip Typ ►.W S�, s f- c��n.� e of Business Application fee paid in full (check or money order): l yes ❑ no Application completed in full and signed by applicant: 4 yes ❑ no �t.�hsn L' - O4 ((y3 Applicant Name Phone Number RiE�- "Ml-�' , r k tiy\.. Applicant Address City State zip Corporate Information Corporate Name Phone Number Corporate Address City State zip Officer(s)/Owner(s) of the Organization/Business (ifnecessary, list additional names on separate sheet e_ Sp C, Name Title Name Title Name Title Checklist The following items need to be completed and/or attached ' order for the application to be processed: Certificate of insurance covering the license period: es ❑ no Application fee paid in full (check or money order): l yes ❑ no Application completed in full and signed by applicant: 4 yes ❑ no The above listed business hereby applies for a license for the term of one year to sell AT RETAIL ONLY, 3.2 MALT LIQUOR, as the same are defined by law, for consumption "ON" those certain premises in the City of Hutchinson described above at which place said applicant operates the business listed above and to that end represents and state as follows: That said applicant is a citizen of the United States; of good moral character and repute; and has attained the age of 21 years; that he /she is proprietor of this establishment for which the license will be issued if this application is granteM City of Hutchinson Application for 3.2 Malt Liquor License - On -Sale Page 1 of 2 That no manufacturer of such 3.2 malt liquors has any ownership, in whole or in part, in said business of said applicant or any interest therein. That said applicant makes this application pursuant and subject to all the laws of the State of Minnesota and the ordinances and regulations of said City of Hutchinson applicable thereto, which are hereby made a part hereof, and hereby agrees to observe and obey the same. Each Applicant further states that he /she is not now the holder of, nor has he/she made application for, nor does he intend to make application for a Federal Retail Dealer's Special tax stamp for the sale of 3.2 malt liquor. I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Signature of authorized applicant Date l Date (0(-(-) ACORbP CERTIFICATE OF LIABILITY INSURANCE 03/31/2011 03 /3MIOD011 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CITIZENS INSURANCE AGENCY 102 MAIN STREET SOUTH PO BOX 339 HUTCHINSON MN 55350 NAME SCOTT DECKER nPHO No 320- 587 -2674 pIC No: E -MAIL ADDRESS: PRODUCER CUSTOMER ID M INSURERS AFFORDING COVERAGE NAIL• $ INSURED INSURERA: FOUNDERS INSURANCE COMPANY 14249 MAIN STREET SPORTS BAR 18 MAIN STREET N INSURER B : $ HUTCHINSON MN 55350 INSURER C: GEN'L AGGREGATE POLIOV LIMIT APPLIES PER ' PRO LOC JECT PRODUCTS - COMPCP AGG $ INSURER D; $ INSURER E: AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON -OWNED AUTOS INSURER P: COVFRAGFS CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE POLICYNUMBER MME rrC MMfDD/Y� LIMITS GENERAL LIABILITY COMMERCIAL GENERAL LIABILITY CLAIMSMADE ❑OCCUR EACH OCCURRENCE $ DAMAGE To RE PREMISES Ea 1nen E MED E%P(Any one person) $ PERSONAL B ADV INJURY $ GENERAL AGGREGATE $ GEN'L AGGREGATE POLIOV LIMIT APPLIES PER ' PRO LOC JECT PRODUCTS - COMPCP AGG $ $ AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON -OWNED AUTOS COMBINED SINGLE LIMIT (Ea am nq $ BODILY INJURY (P., person) $ BODILY INJURY (Per amident) $ PROPERTY DAMAGE (Pef smlent) E $ $ UMBRELLA LIAR EXCESS U OCCUR CLAIMS -MADE EACH OCCURRENCE $ AGGREGATE $ DEDUCTIBLE RETENTION E $ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANY PROPRIETOR,PARTNEWEXECUrIVE ❑ OFFICERMEMBER EXCLUDED? (Mandatory In NH) It yyeess describe under DESCRIPTION OF OPERATIONS below NIA WC STATU- OTH- EL. EACH ACCIDENT $ E.L.DISEASE- EAEMPLOY E E.L. DISEASE - POLICY LIMIT E A LIQUOR LIABILITY LLMN002324 04101/2011 04101/2012 $300,000 OCCURRENCE $300,000 AGGREGATE DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, Addilonal Remarks Schedule, Y more space is required) Restaurant /Bar 18 Main Street North Hutchinson, MN 55350 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. CITY OF HUTCHINSON IAUTHORIZED REPRE� 111 HASSAN ST SE rbltb HUTCHINSON, MN 55350 VJ I V63 -ZUUV AGUKU GUKYUKA I IUN. ACORD 25 (2009109) The ACORD name and logo are registered marks of ACORD All ngms reserVea. �(f) R55CKREG LOG22001VO Check 8 164716 164717 164718 164719 164720 164721 164722 164723 164724 164725 164726 164727 164728 164729 164730 164731 164732 164733 164734 164735 164736 164737 164738 164739 164740 164741 164742 164743 164744 164745 164746 164747 164748 164749 164750 164751 164752 164753 164754 164755 164756 164757 164758 164759 164760 164761 V Ck Date 3/23/2011 3/23/2011 3/23/2011 3/23 /2011 3 /23/2011 3/23 /2011 3 /28/2011 4/12 /2011 4/12 /2011 4/11 /2011 4/12 /2011 4/12 /2011 4/12/1011 4/12/2011 4/12/2011 4/12/2011 4/12/2011 4/12/2011 4/12 /2011 4/12/2011 4/12/2011 4/12 /2011 4/12/2011 4/12/2011 4/12 /2011 4/12/2011 4/12 /2011 4/12/2011 4/12/2011 4/12/2011 4/12/2011 4/12/2011 4/12/2011 4/12 /2011 4/12/2011 4/12 /2011 4/12/2012 4/12/2011 4/12/2011 4/12/2011 4/12/2011 4/12/2011 4/12/2011 4/12/2011 4/12/2011 4/12/2011 5.57 107.52 206.66 240.00 5,900.00 25,109.63 33,785.04 590.51 450.00 321.00 444.63 895.01 29.93 3A70.54 8.66 508.13 100.00 53.44 254.72 86.41 308.07 31.72 146.16 797.44 4,248.28 136.16 230AIL 367.75 273.11 3,312.64 60.00 619.50 1,392.55 291.77 2,384.79 65.00 326.25 111.20 92.48 79.32 200.00 505.74 1,822.38 46,666.65 49.17 293.65 Amount Vendor/ Explanation EBERT,PAT EXNER,KENT MENARDS HUTCHINSON MINNESOTA POLLUTION CONTROL AG NATIONAL RESEARCH CENTER INC. SCHMEUNG OIL CO KANSAS STATE BANK A -Z RESTAURANT EQUIP CO AARP ABSOLUTE CATERING ACE HARDWARE ADVANCED PROCESS SOLUTIONS AEM MECHANICAL SERVICES, INC AERATION INDUSTRIES INTL AG SYSTEMS AIR & AG SUPPLY ALEXANDRIA TECHNICAL COLLEGE ALPHA WIRELESS AMERICAN BOTTLING CO AMERICAN FAMILY INS CO. AMERICAN FAMILY INS CO. AMERICAN WELDING & GAS AMERIPRIDE LINEN & APPAREL ANCHOR PROMOTIONS ANDERSON CHEMICAL COMPANY ARAMARK UNIFORM SERVICE ARCTIC GLACIER PREMIUM ICE INC ARNESON DISTRIBUTING CO ARROW TERMINAL LLC AUTO VALUE - GLENCOE AW WA- MINNESOTA SECTION B. W. WELDING BEACON ATHLETICS BECKER ARENA PRODUCTS BELLBOY CORP BERGER PLUMBING HEATING AC BERNICK'S BEST WESTERN KELLY INN BRANDON TIRE CO BUFFALO CREEK ENTERPRISES BUMGARDNER- LOFTNESS, MARIAN BUSHMAN, RAQUEL BUSINESSWARE SOLUTIONS C & L DISTRIBUTING CARR FLOWERS CENTRAL HYDRAULICS CITY OF HUTCHINSON Council Check Register 3/23/2011 4/12/2011 Account Description TRAVEL SCHOOL CONFERENCE TRAVEL SCHOOL CONFERENCE REPAIR & MAINTENANCE SUPPLIES PERMITS PROFESSIONAL SERVICES MOTOR FUELS & LUBRICANTS MACHINERY & EQUIPMENT OPERATING SUPPLIES PROFESSIONAL SERVICES OPERATING SUPPLIES REPAIR & MAINTENANCE SUPPLIES EQUIPMENT PARTS REPAIR & MAINTENANCE SUPPLIES CONTRACT REPAIR & MAINTENANCE EQUIPMENT PARTS MOTOR FUELS & LUBRICANTS TRAVEL SCHOOL CONFERENCE COMMUNICATIONS COST OF MIX & SOFT DRINKS ACCRUED LIFE INSURANCE ACCRUED LIFE INSURANCE CENTRAL GARAGE REPAIR CONTRACT REPAIR & MAINTENANCE OPERATING SUPPLIES CHEMICALS & PRODUCTS SHOP MATERIALS COST OF MIX & SOFT DRINKS COST OF SALES-BEER EQUIPMENT PARTS EQUIPMENT PARTS TRAVEL SCHOOL CONFERENCE RECEIVED NOT VOUCHERED REPAIR & MAINTENANCE SUPPLIES OPERATING SUPPLIES COST OF MIX & SOFT DRINKS CONTRACT REPAIR & MAINTENANCE TRAVEL SCHOOL CONFERENCE CENTRAL GARAGE REPAIR COST OF MIX & SOFT DRINKS RENTS -BLDGS OTHER FOOD PRODUCTS-CONCESSION CONTRACT REPAIR & MAINTENANCE COST OF SALES -BEER MISCELLANEOUS r� 164762 4/12/2011 53.25 164763 4/12/2011 146.85 164764 4/12/2011 559.06 164765 4/12/2011 275.00 164766 4/12/2011 74.06 164767 4/12/2011 469.81 164768 4/12/2011 176.34 164769 4/12/2011 180.69 164770 4/12/2011 290.32 164771 4112/2011 515.00 164772 4/12/2011 955.65 164773 4/12/2011 15.00 164774 4/12/2011 15.00 164775 4/12/2011 6,651.26 164776 4/12/2011 239.40 164777 4/12/2011 10,011.81 164778 4/12/2011 4,555.64 164779 4/12/2011 579.60 164780 4/12/2011 373.73 164781 4112/2011 742.75 164782 4/12/2011 82.98 164783 4/12/2011 137.19 164784 4112/2011 1,208.23 164785 4112/2011 30.00 164786 4/12/2011 175.93 164787 4/12/2011 378.00 164788 4/1212011 235.87 164789 4/12/2011 445.62 164790 4/12/2011 761.73 164791 4/12/2011 321.89 164792 4/12/2011 300.00 161793 4/12/2011 400.00 164794 4/12/2011 234.60 164795 4/12/2011 30,815.73 164796 4/12/2011 240.00 164797 4/12/2011 457.39 164798 4/12/2011 402.12 164799 4/12/2011 190.00 164800 4/12/2011 1,129.25 164801 4/12/2011 1,106.00 164802 4/12/2011 390.09 164803 4/12/2011 1,321.60 164804 4/12/2011 1,074.64 164805 4/12/2011 692.39 164806 4/12/2011 18.17 164807 4/12/2011 355.39 164808 4/12/2011 120.00 164809 4/12/2011 3,142.00 164810 4/12/2011 1,365.00 164811 4112/2011 637.63 164812 4/12/2011 455.00 CENTRAL IRRIGATION SUPPLY INC CENTRAL LANDSCAPE SUPPLY CENTRAL MCGOWAN CENTRAL STATES WATER ENVIRONME COFFEE COMPANY COMDATA CORPORATION COMPAR, INC CROW RIVER AUTO & TRUCK REPAIR CROW RIVER PRESS INC CUMMINS NPOW ER, LLC CURTIS 1000 INC - MN DAGGETT, DORIS DAMMANN, SANDY DAY DISTRIBUTING DEATONS MAILING SYSTEM DIRER PLASTICS GROUP DPC INDUSTRIES INC DROP -N-GO SHIPPING, INC DYNA SYSTEMS E2 ELECTRICAL SERVICES INC ECONO FOODS ECONOMIST, THE ELROD, NORMA ENGINEERING AMERICA, INC EXTREME BEVERAGE LLC FARM -RITE EQUIPMENT FARMER BROTHERS COFFEE FASTENAL COMPANY FIRE INSTRUCTION & RESCUE EOUC FIRE INSTRUCTORS & TRAINING FIRST CHOICE FOOD & BEVERAGE S FREMONT INDUSTRIES, INC G & K SERVICES GENERAL REPAIR SERVICE GLACIAL RIDGE WINERY GOVERNMENT FINANCE OFFICERS AS GRAINGER GRAND PERE WINES INC GRANIT BRONZ GRUFRUFF DESIGN HART. HACH COMPANY HAGER JEWELRY INC. HALDEMAN HOMME /ANDERSON LADD HANSEN DEMOLTHON LANDFILL HANSEN DIST OF SLEEPY EYE HANSEN GRAVEL HANSEN TRUCK SERVICE HANSEN & VASEK CONSTRUCTION REPAIR & MAINTENANCE SUPPLIES REPAIR & MAINTENANCE SUPPLIES OPERATING SUPPLIES TRAVEL SCHOOL CONFERENCE OPERATING SUPPLIES OPERATING SUPPLIES OPERATING SUPPLIES VEHICLE RENT PRINTING & PUBLISHING OTHER CONTRACTUAL OFFICE SUPPLIES SR CENTER ACTIVITIES SR CENTER ACTIVITIES COST OF SALES -BEER OFFICE SUPPLIES RECEIVED NOT VOUCHERED CHEMICALS & PRODUCTS RECEIVED NOT VOUCHERED REPAIR & MAINTENANCE SUPPLIES CONTRACT REPAIR & MAINTENANCE MEETINGS DUES & SUBSCRIPTIONS PROFESSIONAL SERVICES REPAIR & MAINTENANCE SUPPUES COST OF MIX & SOFT DRINKS CENTRAL GARAGE REPAIR FOOD PRODUCTS-CONCESSION OPERATING SUPPLIES COST OF SALES-WINE TRAVEL SCHOOL CONFERENCE TRAVEL SCHOOL CONFERENCE REPAIR & MAINTENANCE SUPPLIES CHEMICALS & PRODUCTS OPERATING SUPPLIES EQUIPMENT PARTS COST OF SALES -WINE DUES & SUBSCRIPTIONS REPAIR & MAINTENANCE SUPPLIES COST OF SALES-WINE IMPROV OTHER THAN BLDGS OPERATING SUPPLIES ACCRUED DEFERRED COMP OPERATING SUPPLIES MISCELLANEOUS OPERATING SUPPLIES REFUSE - RECYCLING COST OF SALES -BEER SNOW REMOVAL CENTRAL GARAGE REPAIR SNOW REMOVAL 164813 4/12/2011 25.00 164814 4/12/2011 30.00 164815 4/12/2011 257.90 164816 4/12/2011 122.91 164817 4/12/2011 235.96 164818 4/12/2011 108.00 164819 4/1212011 1,693.32 164820 4/12/2011 975-0 164821 4/12/2011 871.37 164822 4/12/2011 400.00 164823 4/12/2011 1,089.41 164824 4/12/2011 7,271.78 164825 4/12/2011 2,201.00 164826 4/12/2011 4,002.23 164827 4/12/2011 4,513.02 164828 4/12/2011 364.00 164829 4/12/2011 100.00 164830 4/12/2011 39,210.50 164831 4/12/2011 6,976.98 164832 4/12/2011 360.00 164833 4/12/2011 884.69 164834 4/12/2011 166,242.55 164835 4/12/2011 919.68 164836 4/12/2011 4,000.00 164637 4/12/2011 9.17 164838 4/12/2011 19.90 164839 4/12/2011 999.76 164840 4/12/2011 101.53 164841 4/12/2011 1,810.85 164842 4/12/2011 9,720.36 164843 4/12/2011 16,507.50 164644 4/12/2011 124.51 164645 4/12/2011 1,171.77 164846 4/12/2011 428.80 164847 4/12/2011 23,80194 164848 4/12/2011 15.00 164849 4/12/2011 108.45 164850 4/12/2011 200.00 164851 4/12/2011 2,131.50 164852 4/12/2011 36.64 164853 4/12/2011 30.00 164854 4/12/2011 350.00 164655 4/12/2011 100.00 164856 4/12/2011 17.00 164857 4/12/2011 455.00 164858 4/12/2011 124.99 164859 4/12/2011 4,712.10 164860 4/12/2011 100.00 164861 4/12/2011 30.00 164862 4/12/2011 608.00 164863 4/12/2011 64.70 HARLANDER, MARLEE HEIMKES, TAMMY HENRY'S WATERWORKS INC HEWLETT-PACKARD CO HILLYARD / HUTCHINSON HIRSHFIEUYS INC MERPE CONTRACTING HOLT MOTORS INC HRA HUTCH AUTO BODY HUTCH SPORT SHOP HUTCHINSON AREA HEALTH CARE HUTCHINSON CO-OP HUTCHINSON CONVENTION & VISITO HUTCHINSON FIGURE SKATING ASSO HUTCHINSON HUSKIES BASEBALL HUTCHINSON JUNIOR LEAGUE BASEB HUTCHINSON LEADER HUTCHINSON PUBLIC SCHOOLS HUTCHINSON SENIOR ADVISORY BOA HUTCHINSON UTILITIES HUTCHINSON WHOLESALE HUTCHINSON, CITY OF INDEPENDENT EMERGENCY SERVICES INDINNHEAD SPECIALTY CO INTERSTATE BATTERY SYSTEM MINN INTOXIMETERS INC 1 & R RADIATOR AC & EXHAUST CO J. P. AUSTIN ASSOCIATES INC JACOBS TRADING CO JACOBSEN, SEPTEMBER JEFF'S ELECTRIC JJ TAYLOR DIST OF MN JOHNSON BROTHERS UQUOR CO. JOHNSON, DOLORES JOHNSON, DOUGLAS JORDAHL, JIM JUUL CONTRACTING CO KASHUBA, ROBIN KLAW LATER, DOROTHY KLITZKE, LUKE KUTZKE, RICHARD KOEPP, DONALD KOSEK,JEFF KOSKI, COUN L & P SUPPLY CO LARSON, QUENTIN LAUER, LYNN LEXISNEXIS LIFE INSURANCE COMPANY OF AMER RECREATION ACTIVITY FEES OTHER REVENUES REPAIR & MAINTENANCE SUPPLIES OPERATING SUPPLIES CLEANING SUPPLIES COST OF SALES -WINE REPAIR & MAINTENANCE SUPPLIES SNOW REMOVAL CENTRAL GARAGE REPAIR HRA TRANSFER MACHINERY & EQUIPMENT OPERATING SUPPLIES COMMON AREA MAINTENANCE MOTOR FUELS & LUBRICANTS LODGING TAX REIMBURSEMENT OTHER CONTRACTUAL ADVERTISING RECREATION ACTIVITY FEES ADVERTISING OTHER CONTRACTUAL OPERATING SUPPLIES UTILITIES SMALL TOOLS MISCELLANEOUS COMMUNICATIONS OPERATING SUPPLIES EQUIPMENT PARTS OPERATING SUPPLIES CENTRAL GARAGE REPAIR RECEIVED NOT VOUCHERED OPERATING SUPPLIES OPERATING SUPPLIES CONTRACT REPAIR & MAINTENANCE COST OF SALES -BEER COST OF MIX & SOFT DRINKS SR CENTER ACTIVITIES TRAVEL SCHOOL CONFERENCE OPERATING SUPPLIES SNOW REMOVAL OPERATING SUPPLIES SR CENTER ACTIVITIES OTHER CONTRACTUAL OTHER CONTRACTUAL OTHER REVENUES SNOW REMOVAL UNIFORMS & PERSONAL EQUIP CENTRAL GARAGE REPAIR UNIFORMS & PERSONAL EQUIP OTHER REVENUES DRUG TESTING ACCRUED LIFE INSURANCE 164864 4/12/2011 776.93 164865 4/12/2011 21,677.80 164866 4/12/2011 45.00 164867 4/12/2011 34,396.25 164868 4/12/2011 150.00 164869 4/12/2011 717.52 164870 4/12/2011 15.00 164871 4/12/2011 15.00 164872 4/12/2011 199.00 164873 4/12/2011 181.68 164874 4/12/2011 259.72 164875 4/1212011 400.00 164876 4/12/2011 92.00 164877 4/12/2011 52.15 164878 4/12/2011 21,984.64 164879 4/12/2011 96.46 164881 4/12/2011 1,718.05 164882 4112/2011 30516 164883 4/12/2011 467.29 164884 4/12/2011 107.64 16488.5 4/12/2011 34.80 161886 4/12/2011 573.82 164887 4/12/2011 390.00 164888 4/12/2011 200.00 164889 4/12/2011 2,918.75 164890 4/12/2011 400.00 164891 4/12/2011 5,325.58 164892 4/12/2011 60.00 164893 4/12/2011 247.23 164894 4/12/2011 356.40 164895 4/12/2011 318.00 1648% 4/12/2011 18,429.16 164897 4/12/2011 15.00 164898 4/12/2011 11,051.24 164899 4/12/2011 1,Swoo 164900 4/12/2011 4 96.00 164901 4/12/2011 740.00 164902 4/12/2011 310.31 164903 4/12/2011 1,669.04 164904 4/12/2011 410.00 164905 4/12/2011 6.39 164906 4/12/2011 100.00 164907 4/12/2011 699.52 164908 4/12/2011 1,620.08 164909 4/12/2011 227.39 164910 4/12/2011 0.95 164911 4/12/2011 273.48 164912 4/12/2011 3,868.37 164913 4/12/2011 224.73 164914 4/12/2011 386.80 164915 4/12/2011 186.48 LIFE INSURANCE COMPANY OF AMER LOCHER BROTHERS INC LOEHRER,ROBERT LOGIS MADWA HOSPITALITY GROUP LLC MARLIN LEASING MATOUSEK. IRENE MAUS, ARDIS MAYTAG LAUNDRY & CAR WASH MCCORMICK'S FAMILY RESTAURANT MCLEOD COOP POWER ASSN MCLEOD COUNTY COURT ADMINISTRA MCLEOD COUNTY RECORDER MEEKER COUNTY SHERIFF'S OFFICE MEEKER WASHED SAND & GRAVEL MEHR, BRIAN MENARDS HUTCHINSON MESSNER, KEITH METRO SALES MILLNER HERITAGE VINEYARD & WI MINNEAPOLIS, CITY OF MINNESOTA DEPT OF LABOR & INDU MINNESOTA DEPT OF PUBLIC SAFET MINNESOTA FIRE SERVICE CERTIF MINNESOTA MUNICIPAL UTILITIES MINNESOTA POLLUTION CONTROL AG MINNESOTA VALLEY TESTING LAB MNSPECT LLC MOTION INDUSTRIES INC MOXIE MEDIA MSPE MUELLERLEILE, SONIA & ERIC MUNDT, ANN NATIONAL BARK SALES NATIONAL RESEARCH CENTER INC. NCPERS LIFE INS. NEW FRANCE WINE NEXTEL COMMUNICATIONS NORTH SHORE ANALYTICAL INC NORTHERN BUSINESS PRODUCTS NORTHERN COLLABORATIVE TECHNOL NORTHERN SAFETY & INDUSTRIAL NORTHLAND CHEMICAL CORP NORTHLANDINN NU- TELECOM O'REILLY AUTO PARTS OFFICE DEPOT ONDRACEK, KIRK EMPLHEALTH & INS. BENEFIT COST OF SALES -BEER DUES & SUBSCRIPTIONS DUE FROM UTILITIES MEETINGS RENTALS SR CENTER ACTIVITIES SR CENTER ACTIVITIES PROFESSIONAL SERVICES OPERATING SUPPLIES UTILITIES OTHER REVENUES OTHER CONTRACTUAL RECEIVED NOT VOUCHERED TRAVEL SCHOOL CONFERENCE SAFETY SUPPLIES CONTRACT REPAIR & MAINTENANCE COST OF SALES -WINE OTHER CONTRACTUAL BLDG PERMIT SURCHARGES TELEPROCESSING EQUIP TRAVEL SCHOOL CONFERENCE PROFESSIONAL SERVICES PERMITS OTHER CONTRACTUAL PROFESSIONAL SERVICES RECEIVED NOT VOUCHERED UNIFORMS & PERSONAL EQUIP DUES & SUBSCRIPTIONS HOUSING REHAB LOANS SR CENTER ACTIVITIES RECEIVED NOT VOUCHERED PROFESSIONAL SERVICES ACCRUED LIFE INSURANCE COST OF SALES -WINE COMMUNICATIONS OPERATING SUPPLIES OTHER CONTRACTUAL OPERATING SUPPLIES COMMUNICATIONS RECEIVED NOT VOUCHERED MACHINERY & EQUIPMENT SMALL TOOLS CLEANING SUPPLIES TRAVEL SCHOOL CONFERENCE COMMUNICATIONS CENTRAL GARAGE REPAIR OFFICE SUPPLES TRAVEL SCHOOL CONFERENCE 164916 4/12/2011 95.00 164917 4/12/2011 34.58 164918 4/12/2011 2,406.25 164919 4/12/2011 100.00 164921 4/12/2011 10,196.87 164922 4/12/2011 60.00 164923 4/12/2011 1,720.00 164924 4/12/2011 30.00 164925 4/12/2011 100.00 164926 4/12/2011 1,589.59 164927 4/12/2011 1,333.80 164928 4/12/2011 52.50 164929 4/12/2011 5,369.00 164930 4/11/2011 77.98 164931 4/12/2011 2,000.00 164932 4/12/2011 435.00 164933 4/12/2011 14,883.66 164934 4/12/2011 43.96 164935 4/12/2011 55.98 164936 4/12/2011 131.50 164937 4/12/2011 1,330.40 164938 4/12/2011 1,775.06 164939 4/12/2011 150.00 164940 4/12/2011 1,076.94 164941 4/12/2011 966.17 164942 4/12/2011 1,210.51 164943 4/12/2011 4,496.04 164944 4/12/2011 1,324.47 164945 4/12/2011 128.40 164946 4/12/2011 4.26 164947 4/12/2011 4,855.90 164948 4/12/2011 5.44 164949 4/12/2011 8,732.00 164950 4/12/2011 22,507.88 164951 4/12/2011 2,306.28 164952 4/12/2011 50.77 164953 4/12/2011 180.00 164954 4/12/2011 2,397.07 164955 4/12/2011 128.50 164956 4/1212011 714.13 164957 4/12/2011 362.42 161958 4/12/2011 771.99 164959 4/12/2011 265.59 164960 4/12/2011 846.82 164961 4/12/2011 31.26 164962 4/12/2011 4,887.60 164963 4/1212011 20.00 164964 4/12/2011 315.57 164965 4/12/2011 503.16 164966 4/12/2011 1,110.82 164967 4/1212011 719.95 U PAUL'S CANVAS & UPHOLSTERY REP PAULSON, JOHN PAUSTIS & SONS WINE CO PENKE, JACKIE PHILLIPS WINE & SPIRITS PLEAA POSTMASTER POSUSTA, DARIEL POWELL PERFORMANCE FAB & PROP PRIDE SOLUTIONS, INC PRO CARE SERVICES INC PRO -BUILD PROFESSIONAL WATER TECHNOLOGII QUADE ELECTRIC QUALITY CONTROL & INTEGRATION QUALITY FLOW SYSTEMS QUALITY WINE & SPIRITS CO. QUARTERMASTER QUILLCORP R & R SPECIALTIES INC R.I.L TRANSFER REINER ENTERPRISES, INC REVIER, SHANE ROYALTIRE RUNNING'S SUPPLY SAM'S CLUB SCHMEUNG OIL CO SCHOOL DIST # 423 SCOTT'S WINDOW CLEANING SERVIC SEBORA, MARC SEH SEPPELT, MILES SERVIN PLUMBING LLC SHI INTERNATIONAL CORP SILVER LAKE CAPITAL PARTNERS, SORENSEN'S SALES & RENTALS SOUTH CENTRAL TECH COLLEGE SPRINT SPS COMMERCE ST. JOSEPHS EQUIPMENT INC STANDARD PRINTING STAPLES ADVANTAGE STURGES, MATT SUBWAY WEST SUNCOAST GARDEN PRODUCTS, INC TAPS -LYLE SCHROEDER TASC TELEDYNE ISCO, INC. TESSMAN SEED CO THALMANN SEEDS INC. CONTRACT REPAIR & MAINTENANCE TRAVEL SCHOOL CONFERENCE COST OF SALES -UQUOR DATA PROC EQUIPMENT RENTAL COST OF MIX & SOFT DRINKS DUES & SUBSCRIPTIONS POSTAGE SR CENTER ACTIVITIES REPAIR & MAINTENANCE SUPPLIES CONTRACT REPAIR & MAINTENANCE REPAIR & MAINTENANCE SUPPLIES CHEMICALS & PRODUCTS REPAIR & MAINTENANCE SUPPLIES PROFESSIONAL SERVICES CONTRACT REPAIR & MAINTENANCE COST OF SALES -WINE UNIFORMS & PERSONAL EQUIP OFFICE SUPPLIES OPERATING SUPPLIES FREIGHT FREIGHT OTHER CONTRACTUAL CENTRAL GARAGE REPAIR CENTRAL GARAGE REPAIR FOOD PRODUCTS-CONCESSION REPAIR & MAINTENANCE SUPPLIES OTHER REVENUES CONTRACT REPAIR & MAINTENANCE TRAVEL SCHOOL CONFERENCE TRAVEL SCHOOL CONFERENCE RECEIVED NOT VOUCHERED DUE FROM UTILITIES ASSESSMENTS WRITTEN OFF CENTRAL GARAGE REPAIR TRAVEL SCHOOL CONFERENCE COMMUNICATIONS CENTRAL GARAGE REPAIR OPERATING SUPPLIES OPERATING SUPPLIES OPERATING SUPPLIES TRAVEL SCHOOL CONFERENCE FOOD PRODUCTS- CONCESSIOP CONTRACT REPAIR & MAINTENANCE FLEX ADMINISTRATION FEE EQUIPMENT PARTS OPERATING SUPPLIES RECEIVED NOT VOUCHERED 164968 4/12/2011 1,573.17 164969 4/12/2011 605.70 164970 4/12/2011 390.00 164971 4/1212011 41.14 164972 4/12/2011 745.99 164973 4/12/2011 26.08 164974 4/12/2011 94,749.15 164975 4/12/2011 4,773.19 164976 4/12/2011 4,004.00 164977 4/12/2011 192.89 164978 4/12/2011 15.00 164979 4/12/2011 757.48 164980 4112/2011 15.00 164981 4/12/2011 14.78 164982 4/12/2011 74.76 164983 4/12/2011 87.94 164984 4/12/2011 12,423.05 164985 4 /12/2011 569.35 164986 4/12/2011 223.00 164987 4/12/2011 25.00 164988 4/12/2011 11,407.84 164989 4/12/2011 12,875.00 164990 4/12/2011 30.00 164991 4/1Z/2011 2,379.50 164992 4/12/2011 44,152.30 164993 4/12/2011 779.38 164994 4/12/2011 780.00 Payment Instrument Totals Check Total 954,616.89 Total Payments 954,616.89 r� V THE HARTFORD THOMSON WEST TONY FORCIER TRUCKING TOTAL FIRE PROTECTION TOTAL REGISTER SYSTEM TOWN & COUNTRYTIRE TRI COUNTY WATER TWIN CITY GARAGE DOOR CO TWIN CITY PALLETS INC TWO WAY COMMUNICATIONS INC ULRICH, ANNA UNIQUE PAVING MATERIALS URBAN, JAN VALLEY NATIONAL GASES LLC VERTECH SOLUTIONS & SERVICES VESSCO INC VIKING BEER VIKING COCA COLA VINOCOPLA INC WAGNER, KAREN WASTE MANAGEMENT OF WI -MN WELLNESS INC WHITE, PAMELA WINE MERCHANTS INC WIRTZ BEVERAGE MINNESOTA XEROX CORP Z WINES USA LLC EMPLHEALTH & INS. BENEFIT OPERATING SUPPLIES SNOW REMOVAL SAFETY SUPPLIES SMALL TOOLS CENTRAL GARAGE REPAIR OPERATING SUPPLIES CONTRACT REPAIR & MAINTENANCE OPERATING SUPPLIES SR CENTER ACTIVITIES STREET MAINT.MATERIALS SR CENTER ACTIVITIES RENTALS CONTRACT REPAIR & MAINTENANCE EQUIPMENT PARTS COST OF SALES-BEER COST OF MIX & SOFT DRINKS COST OF SALES -WINE OTHER REVENUES REFUSE - RECYCLING RECREATION ACTIVITY FEES COST OF SALES -WINE COST OF SALES - LIQUOR COPY MACHINE COST OF SALES-WINE $51,610.88 $10,442.75 $37,928.97 $2,412.47 $5,770.37 $400.00 $965.00 $1,230.00 $693.58 $111,454.02 PAYROLL ELECTRONIC FUNDS TRANSFERS PAYROLL DATE: 04/08/2011 Period Ending Date: 0410212011 IRS - Withholding Tax Account Federal Withholding Employee/Employer FICA Employee/Employer Medicare MN Department of Revenue State Withholding Tax Public Employee Retirement Association Employee/Employer PERA/DCP Contributions TASC Employee Flex Spending Deductions TASC Employee Deductions Health Savings Account MNDCP Employee Contributions - Deferred Comp ING Employee Contributions - Deferred Comp ICMA Retirement Trust Employee Contributions - Deferred Comp MN Child Support System Employee Deductions Total Electronic Funds Transfer PAYROLL ELECTRONIC FUNDS TRANSFERS PAYROLL DATE: 03/25/2011 Period Ending Date: 03/19/2011 $52,419.98 IRS - Withholding Tax Account Federal Withholding Employee /Employer FICA Employee /Employer Medicare $10,702.49 MN Department of Revenue State Withholding Tax $39,539.69 Public Employee Retirement Association Employee /Employer PERA/DCP Contributions $2,412.47 TASC Employee Flex Spending Deductions $5,801.07 TASC Employee Deductions Health Savings Account $400.00 MNDCP Employee Contributions - Deferred Comp $965.00 ING Employee Contributions - Deferred Comp $1,230.00 ICMA Retirement Trust Employee Contributions - Deferred Comp $693.58 MN Child Support System Employee Deductions $114,164.28 Total Electronic Funds Transfer � (C) C NA 14, ii I R i 9 IN j) l J 0V TO: Mayor & City Council FROM: Kent Exner, DPW /City Engineer RE: Consideration of Items for Pavement Management Program Phase 1 Project (Letting No. 3/Project No. 11 -04) DATE: April 12, 2011 City staff administered a neighborhood meeting on Wednesday, March 23d, with property owners adjacent to the proposed project referenced above. Please see the attached revised Neighborhood Meeting Notice and Neighborhood Meeting Information Sheet documents (both documents distributed to adjacent property owners within the Public Hearing notice mailing). At this time, City staff has received a very limited amount of feedback relative to this project. Following a brief project overview by City staff and potential public comments, staff will request that the City move forward with the final preparation of project plans /specifications and future advertisement forbids. The anticipated bid opening date is Thursday, May 5', at 10:30 AM. We recommend that the attached Resolutions be approved. cc: Jeremy Carter, City Administrator 9 LO-)- r_ Nci I Meetin N Hutchinson City Center 111 ll s SbW SE Hutchinson. MN 55350-2522 320.587 -5151 •x 320.234.4240 03/22/2011 Letting No. 3/Project No. 11 -04 2011 Pavement Management Program Phase 1 Wednesday, March 23rd ♦ 5:30 to 7: 00 PM (presentation @ 5:45) Hutchinson City Center ♦ Council Chambers PROPOSED STREET IMPROVEMENTS The City of Hutchinson is considering pavement rehabilitation measures at several locations this summer to address deficiencies in existing pavement conditions, sump pump drainage, failed curb replacements, and limited utility improvements. These streets have been identified as needing repair by the City's Pavement Management Program. Per City staff's review, these roadways are being selected for improvement during the 2011 construction season based on the current pavement condition and the timing of the most cost - effective improvement method At this point, these proposed project areas are only being considered and are subject to not being addressed this summer /fall depending on City funding limitations. The existing street surfacing is severely deteriorated and concrete curb movement/failure is evident along specific areas of the proposed improvements. Some of the pavement/curbing issues are due to poor drainage both above and below the roadway surface. These segments of roadway have aged to the point where preventive maintenance measures would not adequately repair the current surface or be cost - effective. The proposed improvements are proposed to be a rehabilitation method that may include reclaiming/removing the existing pavement section, grading, minimal/complete curb replacement, draintile installation (with sump pump service stubs) and new pavement surfacing. The specific pavement rehabilitation method may vary depending on the existing street conditions. The proposed pavement rehabilitation methods are proven to be effective, thus resulting in a longer - lasting pavement surface. This rehabilitation approach also has shown to be relatively cost - effective by extending roadway lifecycles up to approximately 20 years. ASSESSMENTS This proposed rehabilitation work is considered to be a maintenance project, thus a portion of the total cost of these improvements (typically 50% for street improvements will be assessed to' We adjacent private properties on a street- frontage basis. Estimated assessment amounts will be provided at the Neighborhood Meeting. Printed on recycled papa - - 9 L)- HEARINGS/PROCESS This Neighborhood Meeting is the first step in the process (to occur Wednesday, March 23`). This meeting will be an informal discussion regarding the project with City staff, to get preliminary information regarding what the project is proposed to include and to receive a very preliminary estimate of what assessments may be. Due to the project being in a fairly early stage, these estimates may be fairly broad. This informal discussion will allow individual questions/comments to be heard and for a gencral review of the project to occur prior to the first official hearing required by assessment procedures. The first official hearing, the Public Hearing, is currently scheduled for the City Council meeting on April 12, 2011, at 6:00 PM. This meeting will be televised and is the formal presentation of the proposed project to the Council. Public input time is included and welcomed. Approval at this hearing does NOT mean that the project will be constructed. This will be the point at which a formal decision will be made by the City Council as to whether or not staff should move on to the next step of completing the plans and specifications and getting actual bids for completing the work. The second official hearing, the Assessment Hearing, would be called after receiving the bids (scheduled for Tuesday, May 10`�. Staff would prepare actual proposed assessments for each property, and send them out in advance of the meeting. Property owners will then be given the opportunity to comment on the merits of both the project and the proposed amount of the assessments. Questions, thoughts and concerns regarding the project or associated assessments would be heard by the City Council, and official action on whether or not to award the work for construction would be taken. To formally contest an assessment, a written/signed objection letter must be provided to the City Administrator prior to or at the Assessment Hearing. This action then allows you, the property owner, to appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or City Administrator within 30 days after the adoption of the assessment (typically the Assessment Hearing date) and filing such notice with the District Court within ten days after service upon the Mayor or City Administrator. GENERAL INFORMATION At this time, project construction is anticipated to start in early June and be completed by September 2, 2011. Please feel free to contact Kent Exner /City Engineer at 2344209 or kexner a ci.hutchinsommn.us if you have any questions or comments you would like addressed. We look forward to discussing the proposed improvements with you on Wednesday, March 23`d. Thank you for your time and consideration! 9 to)-- March 23, 2011 ♦ 5:30 — 7:00 PM ♦ City Council Chambers Protect Scope STREET REHABILITATION — Kouwe Street NW (TH 7/22 to 5`s Ave), Water Street NW (TH 7/22 to 5° Ave) and James Street NW (TH 7/22 to a Ave) - Pavement reclamation/reconstruction, sanitary sewer main/services, water main/services, storm sewer, draintile w /sump pump services, grading, subgmde correction, select granular base, aggregate base, concrete curb and gutter, bituminous surfacing (4" total thickness), landscaping and seeding w/hydro- mulch. Estimated Project Costs & Financing Estimated Construction Cost $ 357,000 Estimated Project Expenses $ 95,680 Estimated Total Project Cost $ 452,680 City Bonding $ 109,880 Improvement Assessments $ 142,800 Wastewater Fund $ 50,000 Water Fund $ 50,000 Stormwater Fund $ 100.000 Estimated Financing $ 452,680 City Pays For • Street Rehabilitation — about 50% of pavement, curb replacements, draintile, storm sewer and restoration costs • Partial Street Reconstruction — about 5001a of pavement, curb installation, draintile, storm sewer and restoration costs • Full Street Reconstruction — about 50% of pavement, curb installation, draintile, storm sewer and restoration cost • Mill & Overlay — about 50% of pavement, curb replacements, structure adjustments and restoration costs • Alley Reconstruction — about 50% of pavement, grading, drainage improvements and restoration costs • Sanitary Sewer & Water Main Improvements — 100% Property Owner Pays For • Residential/Commercial Streets — about 50% of Street Rehab, Partial Street Recon, Full Street Recon, Mill & Overlay and Alley Recon costs • Water /Sanitary Sewer Services - in areas of new main construction ($750- 1250/1 '/" water, $1750 - $2250/6" water (deferred), $1,500- 2000/6" sewer) • Total Proposed Assessment Rates o Street Rehabilitation $47.50/Frontage Foot o Partial Street Reconstruction $60.00/Frontage Foot o Full Street Reconstruction $80.00/Frontage Foot o Mill & Overlay $30.00/Frontage Foot o Alley Reconstruction $40.00/Frontage Foot • Estimated Total Assessment for Typical City Lot (66' width) • Street Rehabilitation w/o sanitary sewer & water services $3,135 • Street Rehabilitation w /sanitary sewer & water services (Water St.) $5,885 (potentially $2,000 deferred) • NOTES: 1. Methods and amounts of estimated assessments are subject to change. 2. Assessments allocated to properties over a 10 year term (interest rate estimated to be 4 to 6 %). RESOLUTION NO. 13864 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING NO.3 /PROJECT NO. 11-04 WHEREAS, a resolution of the City Council adopted the 22nd day of March, 2011, fixed a date for a Council Hearing on the following improvements: James Street NW, Kouwe Street NW & Water St NW — Roadway pavement rehabilitation by reclaim or reconstruction methods, curb repairs /full replacement, draintile installation, bituminoustconcrete surfacing, storm water /drainage improvements, water distribution/sanitary sewer repairs/upgrades, street lighting, trails/sidewalks, landscaping, restoration and appurtenances. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is necessary, cost- effective, and feasible as detailed in the feasibility report. 2. Such improvement is hereby ordered as proposed in the resolution adopted the 22nd day of March, 2011. 3. Such improvement has no relationship to the comprehensive municipal plan. 4. Kent Exner is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. 5. The City Council declares its official intent to reimburse itself for the costs of the improvement from the proceeds of tax exempt bonds. Adopted by the Council this 12th day of April 2011. Mayor: Steven W. Cook City Administrator: Jeremy J. Carter RESOLUTION NO. 13865 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO.31PROJECT NO. 11-04 WHEREAS, the Director of Engineering /Public Works has prepared plans and specifications for the following described improvement: James Street NW, Kouwe Street NW & Water St NW — Roadway pavement rehabilitation by reclaim or reconstruction methods, curb repairs /full replacement, draintile installation, bituminous/concrete surfacing, storm water /drainage improvements, water distribution /sanitary sewer repairs/upgrades, street lighting, trails/sidewalks, landscaping, restoration and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The Director of Engineering/Public Works shall prepare and cause to be inserted in the official newspaper, the City of Hutchinson Web -Site and in Finance and Commerce, an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the Director of Engineering /Public Works until 10:30 am on Thursday, May 5th, 2011, at which time they will be publicly opened in the Council Chambers of the Hutchinson City Center by the City Administrator and Director of Engineering/Public Works, will then be tabulated, and the responsibility of the bidders will be considered by the Council at 6:00 pm on Tuesday, May 10th, 2011 in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Director of Engineering /Public Works and accompanied by cash deposit, cashier's check, bid bond or certified check payable to the City of Hutchinson for 5 percent of the amount of such bid. Adopted by the Hutchinson City Council this 12th day of April, 2011. Mayor: Steven W Cook City Administrator: Jeremy J. Carter 9 �)- Memo To: Mayor and City Council From: Jean Ward, HRA Executive Director ®ate: 417!2911 Re: HRA Year End Reports Synopsis and SCDP NE Neighborhood Update Summary of 2010 Activities: Park Towers Improvements • Replaced the parking lots, sidewalks and exterior lighting, replaced one boiler with an energy efficient cascade boiler system, replaced the domestic hot water heater with an energy improved model, and replaced the water softener. Total 2010 Park Towers improvements were $402,354.19. City Center Programs Rehab • NE Neighborhood SCDP rehab program A $400,000 SCDP grant was approved by DEED for the Hutchinson NE Neighborhood in April 2010 to rehab 20 owner occupied homes. Eleven SCDP rehab loans were originated during 2010. These homeowners received a 0% deferred loan with no payments, forgiven after ten years. The SCDP loan covers 70% of the repair costs. Effective Monday, April 11, 2011 applications will be accepted from homeowners city wide by. Homeowners may pick up an application at City Center or download the application from the HRA website www.hutchinsoiihra , cem . It is estimated that there are sufficient funds available for 23 loans compared to the grant agreement goal of 20. Applications will be funded based on the date the applications are received by the HRA. Actual individual project funds outside the NE Neighborhood will be committed after July 18, 2011. Weatherization - $8.095: MHFA RLP - S5,158. Radon Grant $500: SCDP - $15,535 = Total $30,288 Minnesota Housing (MHFA) Rehabilitation (RLP) Program —Funds for four owner occupied rehab loan projects were disbursed. The MHFA Rehabilitation Program is a 0% deferred loan forgiven after fifteen years that stresses safety. livability, and accessibility for families with very low incomes who own their homes- This program is available city wide. Minnesota Housing Finance (MHFA) Fix Up Fund and Community Fix Up Fund Energy Home Improvement Programs — Administered the Fix Up Fund in Hutchinson and the Community Fix -Up Fund Home Improvement Loan Program. dine Fix Up Fund loans and sixteen Community Fix Up Fund loans were originated. This program is available city wide. Minnesota Housing Finance EnergV Rebate Program — In 2010, $42,929.64 in energy rebates were disbursed to sixteen homeowners. These energy rebates were in conjunction with the CFUF and FUF loan program. First time Homebuyer Programs • Five CASA homebuyers were assisted in 2010. First time homebuyer funding helps support successful homeownership, stabilizes neighborhoods, and supports the city tax base, Along with CASA funding, HAF and HOME HELP (extra help to purchase a foreclosed home) and HRA Entry Cost Assistance is available for first time homebuyers to purchase a home in Hutchinson. Nineteen first time homebuyer Minnesota Mortgage Program Loans were done by MHFA's Platinum Level Top Producer, Cornerstone Mortgage. Foreclosure Remediation The HRA purchased a vacant, short sale home at 1116 Lewis Avenue in December 2010 as part of the HRA adopted foreclosure /short sale purchase/rehab/resale project. The HRA partnered with the school construction program to rehab the house. The house was sold in October 2010 for the tax statement market value. 1116 Lewis Avenue SW 755 Milwaukee Ave SW and 925 Steven St SW, both vacant houses, were purchased for rehab in 2011 _ Rehab is scheduled to be completed in June 2011. • Page 2 YEAR END BY THE NUMBERS Market Rate General Occupancy Vacancy Rate 16.00% 14 -00% '� 11.50% _ 12.00 %i 10.00% - 8.00% 6.00% 4.00% 0. 2.00% Q.0096 . Soo 400 14,509'9 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 Residential Lots Available as of January 1, 2011 300 200 100 180 314 0 I 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 90 80 70 60 50 40 30 20 10 0 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 3 family or More ■ Twin Homes ■ Single Family 110ME 4RSAUS C1fY OF NC7CNp50M 2pp 171700 plow Year 10.11 lead 2600 206+ 2604 1065 12044 2603 2081 3091 F.3cn N4nnr ZLIL. L. °. .s5).. L.1. y Pet. t°' LL` 16. Lre. .YL L6lr. Is.,, Lull.. i3. P. 119.,, La1. 1Y1. C-84 Cnden550000 2J ill 9 42 6 27 16 6 16 2 ps 1 01 2 07 9 00 8 350.0000$74999 a 7.4 27 2.5 11 49 6 32 30 26 0 ZI 9 3.0 9 32 20 63 24 6;6 5 199,999 32 99 36 607 21 102 R 6 22 3a 28 71 25 53 33 118 51 111 90 22 1 t 000000 7 W 33 116 47 318 43 B0 19 No 56 N 8 56 60.7 50 161 62 22- 1 12 259 03 232 ICS licum SH9490 31 76 46 233 34 60 61 `, 67 I•• e6 226 60 291 83 296 76 240 73 202 1110,000 0 3171 999 B 06 29 93 51 216 59 ZU 08 132 93 1U 50 16,7 39 D9 36 114 36 ID S 13 S,W4 W SiY4,Hti9 U 517 U Sti 97 .. ," ]' 119 J6 L'. 26 93 1_4 66 11 oG N JJ $300:000. 33 al B U l6 M9 54 9.A 83 22.4 71 NJ 49 a3 21 a.0 24 75 11 FA 9u1 26 06010 1 000 ^6 000 279 000 379 000 363 moo 300 000 200 000 30 6300 392 000 Medina 5131,600 117.750 146,750 157,906 FS 032.006 Ts 152,000 rs 135,600 is 135,000 FS 134,600 119,900 •2004 m ale bnak6p+m numben me Wdea l9m a snlm not incWded in medmn cek 99urce5 P blbnen -P nvlsen Asxoeieue h9 0.e6 by MaxlfeN Re3xb0h Fc McLeod Cnem grness9r10O'1oe Market Rate General Occupancy Vacancy Rate 16.00% 14 -00% '� 11.50% _ 12.00 %i 10.00% - 8.00% 6.00% 4.00% 0. 2.00% Q.0096 . Soo 400 14,509'9 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 Residential Lots Available as of January 1, 2011 300 200 100 180 314 0 I 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 90 80 70 60 50 40 30 20 10 0 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 3 family or More ■ Twin Homes ■ Single Family Al Foreclosures 200 180 160 140 120 100 80 60 40 20 McLeod County and Hutchinson Foreclosure Counts McLeod County 200 2007 2008 2009 2010 Hutchinson According to Minnesota Housing Finance Agency "Residential Foreclosures in Minnesota ", the current foreclosure crisis in Minnesota continues but is shifting from Minneapolis/St. Paul to the outer suburbs and Greater Minnesota. With the current economic crisis and resulting job losses, many families with prime loans are having difficulty making their mortgage payments. The announcement of the layoff of 600 Hutchinson HTI workers will be especially challenging to the Hutchinson housing market in 2011 and 2012. Foreclosure counseling is critical at this stage to identify all the options available to the homeowner and to avoid scams. Foreclosure counseling is available for no cost from Lutheran Social Services at 1 -888- 577 -2227. According to the HousingLink 2010 Foreclosures in Minnesota Report "some factors that may contribute to foreclosures include but are not limited to unstable economic conditions, increasing unemployment rates, falling housing prices, rising numbers of mortgage delinquencies, and resetting or recasting adjustable rate mortgages. Conversely, more active intervention and loss mitigation activities on the part of counselors and lenders help to reduce the number of foreclosures." Hutchinson Sheriffs sales data was examined for the 15` quarter of 2011 as follows: # of Sheriffs sales scheduled through March 31, 2011 ----------- 36 Actual Sheriffs Sales as of March 24, 2011 ---------- - - - - -- 14 Sheriffs Sales projected through March 31 ,2011-------- - - - - -- 18 Sheriff s Sales rescheduled from 2010 - - - -- ------------ - - - - -8 It is difficult to predict the number of foreclosures, but based on the first quarter 2011 Sheriffs Sales data, Hutchinson will likely see an increase in the number of foreclosures in 2011 compared to 2010. The increase in foreclosures will depend on the unemployment rate, delinquency rate, and number of cancellations and approved short sales. • Page 4 Hutchinson HRA Priorities for 2011: Home Ownership The HRA will continue to support first time homebuyer efforts to purchase both new and existing homes in Hutchinson. This funding is especially needed to stimulate sales of foreclosures. The HRA has committed $30,000 in funding for entry cost assistance for 2011. The CASA program is available for first time homebuyers that provide down payment and entry cost assistance for a home purchased in the city of Hutchinson. In addition, there is additional entry cost and down payment assistance available for up to $8500 called HOME Help for vacant and foreclosed properties. 70% of the Home Help funds received are forgiven after six years if the homebuyer remains in the home. This would mean up to $5950 becomes a grant. Visit the HRA website at www.hutchinsonhra.com to find a list of participating lenders. Rehab • Continue administration of the SCDP rehab project for the NE neighborhood and city wide. If a city wide waiting list warrants, apply for additional SCDP rehab funding in the fall of 2011. • Administer the Minnesota Housing Fix Up Fund and Community Fix Up Fund discount loan program (4% interest rate) targeted to the NE neighborhood or to loans involving at least one home energy improvement in Hutchinson. • By June 2011, the HRA will complete the renovation of 925 Steven Street SW and 755 Milwaukee Ave SW. The HRA will partner with the city to determine the best strategy to address 400 Lynn Road SW. Apply to MHFA for additional funding for value gap, if available. • As of 12/31/2010 there is $91,505 in City of Hutchinson SCDP New Construction Revolving loan funds for affordability gap; however $70,000 is reserved for the sale of the homes to be completed the spring of 2011. The City of Hutchinson has $446,298 in SCDP housing affordability gap loans receivable, this funding has assisted over fifty homebuyers in Hutchinson. These loans are due on sale of the property. • As of 12/31/2010 there is $5,830.51 in SCDP Rehab Revolving loan funds available. • As of 12/31/2010 there is $149,195.56 in HRA Entry Cost Notes Receivable. Rental • With a general occupancy vacancy rate of 10.3% no general occupancy rental projects are recommended for 2011. • An updated energy audit will be prepared for Park Towers. A Capital Fund Plan will be developed for 2012 based on the energy audit and improvement needs of the building. • Page 5 48-M M E 1Nt 0 R A N D U M TO: Mayor and City Council FROM: Tom Kloss, Director of Information Technology RE: Citizen Notification System DATE: April 12, 2011 The City of Hutchinson signed up to use Nixle's citizen notification system in December, 2009, at which time the system was available to use free of charge. On March 10, 2011 the City received notice that as of April 29, 2011 the service would no longer be free except for Public Safety agencies. Public safety agencies that continue to use the free version of Nixle will only have text message as a means of sending an alert. Beginning the summer 2010, Six LOGIS cities formed a group to research a solution for an enhanced citizen notification system. The committee developed an RFP, interviewed three top suppliers of the service and invited the preferred service provider to give an additional demonstration in December 2010. A company called Everbridge was selected because of its superior combination of multiple delivery methods, affordability, and business model to support both emergency and non - emergency notifications. Everbridge also considered the LOGIS community as a whole when pricing which yields a significant discount for the City of Hutchinson compared to a single city purchase. The money for this service is available in the 2011 budget. I am bringing this to your attention for informational purposes only. (�( 'k) 3 TO: Mayor & City Council FROM: Kent Exner, DPW /City Engineer RE: Consideration of Project Award for TH 15 Water Main Lining Project (Letting No. 6/Project No. 11 -09) DATE: April 12, 2010 The City will receive bids for the TH 15 Water Main Lining project on Thursday, April 7". Immediately following the bid opening, City staff will administer the review of the bids in conjunction with the other Project Cooperative Agreement cities and present the bid results /recommendation to the Resource Allocation Committee later that aftemoon. Thus, the necessary project award (or rejection of bids) resolutions will be prepared after the City Council packet is compiled and will need to be distributed at the City Council meeting. During the City Council meeting, City staff will provide a brief overview of the project and associated bids prior to communicating a project award or rejection of bids recommendation. cc: Jeremy Carter —City Administrator I CkO RESOLUTION NO. 13866 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO.61PROJECT NO. 11 -09 Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the improvement of: TH 15 Water Main Lining — pavement removaltreplacement, curb and gutter, draintile installation, bituminous /concrete surfacing, water main lining, water service connections, hydrant/valve removalstreplacement, sidewalk repairs, traffic control, pavement markings, landscaping, restoration and appurtenances; and bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Bidder and whereas, it appears that of Amount Bid is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The mayor and city administrator are hereby authorized and directed to enter into a contract with of in the amount of $ in the name of the City of Hutchinson, for the improvement contained herein, according to the plans and specifications therefor approved by the City Council and on file in the office of the City Engineer. 2. The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the contract. Adopted by the Hutchinson City Council this 12th day of April 2011. Mayor City Administrator 10�� d 0 SEH TABmAnoN OF aws 0 2011 Trunk Water Main Pipe Rehabilitation Golden Valley, MN SEH No.: GOLDV 112378 City of Golden Valley Project No. 11 -05 Bid Date: 10:00 a.m., Thursday, April 7, 2011 Fer -Pal Construction USA LLC 26187 Northline Road Taylor, MI 48180 $1,174,755.72 Aquarehab Drinking Water 2145 rue Michelin Laval, Quebec H7L 588 $1,304,514.00 Insituform Technologies USA, Inc. 17988 Edison Avenue Chesterfield, MO 63005 $1,636,399.00 Item No. Item Unit Quantity Unit Price I Total Price Unit Price Total Price Unit Price Total Price 1 Mobilization - Golden Valley LS 1 $5,000.00 $5,000.00 $30,000.00 $30,000.00 $31,415.70 $31,415.70 2 Mobilization - Hutchinson LS 1 $5,000,00 $5,000.00 $48,500 -00 $48,500.00 $4,632.70 $4,632.70 3 Mobilization - Fridley LS 1 $5,000.00 $5,000.00 $30,000.00 $30,000.00 $4,632.70 $4,63270 4 Remove Water Main LIN FT 441 $2.00 $882.00 $2.00 $882.00 $2,10 $926,10 5 Remove Bituminous Pavement SQ YD 209 $10.00 $2,090.00 $5.00 $1,045.00 $5.10 $1,065.90 6 Remove Existing Concrete Pavement (up to 10 -inch SO YD 100 $30.00 $3,000.00 $10.00 $1,000.00 $10.30 $1,030.00 7 Remove Hydrant Assembly EACH 4 $500.00 $2,000.00 $500.00 $2,000.00 $514.70 $2,058.80 8 Remove Gate Valve Assembly EACH 8 $500.00 $4,000.00 $150.00 $1,200.00 $154.40 $1,235.20 9 Remove Gate Valve Manhole EACH 5 $500.00 $2,500.00 $1,000.00 $5,000.00 $1,029.50 $5,147.50 10 Salvage Select Granular Borrow CU YD 252 $25,00 $6,300.00 $8.00 $2,016.00 $8.20 $2,066.40 11 Salvage Mailbox and Support EACH 1 $206.40 $206.40 $200.00 $200.00 $205.90 $205.90 12 Salvage And Reinstall Sign EACH 2 $96.00 $192.00 $200.00 $400.00 $205.90 $411,80 13 Sawing Bituminous Pavement (Full Depth) LIN FT 732 $3.36 $2,459.52 $4.50 $3,294.00 $4.60 $3,367,20 14 Sawing Concrete Pavement (Full Depth) LIN FT 10351 $3.84 $3,974.40 $7.00 $7,245.00 $7.20 $7,452,00 15 Granular Borrow TON 501 $25.00 $12,525.00 $12.00 $6,012.00 $12.40 $6,212.40 16 Select Granular Borrow TON 88 $50.00 $4,400.00 $13.00 $1,144.00 $13.40 $1,179.20 17 Stabilizing Aggregate TON 268 $25.00 $6,700.00 $30.00 $8,040.00 $30.90 $8,281,20 18 Geotextile Fabnc Type V SQ YD 112 $5.00 $560.00 $5.00 $560.00 $5.10 $571,20 19 Liner Insertion Pit EACH 25 $100.00 $2,500.00 $8,000.00 $200,000.00 $8,235.90 $205,897.50 20 Street Sweeper (With Pickup Broom) HRS 48 $130.00 $6,240.00 $110.00 $5,280.00 $113.20 $5,433.60 21 1 1/2 -inch - 3 -inch Clear Rock TON 15 $40.00 $600.00 $25.00 $375.00 $25.70 $385.50 22 Aggregate Base (CV), Class 5 TON 208 $30.00 $6,240.00 $20.00 $4,160.00 $20.60 $4,284,80 23 Bituminous Material For Tack Coat GAL 20 $9,60 $192.00 $5.00 $100.00 $5.10 $102.00 24 Type LVWE45035C Wearing Course Mixture TON 19 $216.00 $4,104.00 $235.00 $4,465.00 $241.90 $4,596.10 25 Type LVNW45035C Non- Wearng Course Mixture TON 33 $216.00 $7,128,00 $185 -00 $6,105.00 $190.50 $6,286.50 26 Type SPWEA240B Wearing Course Mixture (1 12 -inch SQ YD 99 $43.20 $4,276.80 $40.00 $3,960.00 $41.20 $4,078.80 27 Type SPNWB230B Non - Wearing Course Mixture (2 12- inch Depth) SQ YD 198 $52.80 $10,454.40 $50.00 $9,900 -00 $51.50 $10,197.00 28 3 -Inch Perforated Pipe Drain - Remove And Replace LIN FT 122 $15.00 $1,830.00 $6.00 $732.00 $6.20 $756.40 29 6 -inch PVC C900 Water Main LIN FT 60 $145.00 $8,700.00 $50.00 $3,000.00 $51.50 $3,090.00 30 11 0 -inch PVC C900 Water Main LIN FT 6 $145.00 $870.00 $200.00 $1,200.00 $102.90 $617.40 31 12 -inch PVC C900 Water Main LIN FT 307 $145.00 1 $44,515001 $60.00 1 $18,420.00 1 $61.80 $18,972.60 Short Elliott Hendrickson Inc Page 1 of 2 r Vpr 0 0 !J SEH TABmAnoN OF wDS 0 2011 Trunk Water Main Pipe Rehabilitation Golden Valley, MN SEH No.: GOLDV 112378 City of Golden Valley Project No. 11 -05 Bid Date: 10:00 a.m., Thursday, April 7, 2011 Fer -Pal Construction USA LLC 26187 Northline Road Taylor, MI 48180 $1,174,755.72 Aquarehab Drinking Water 2145 rue Michelin Laval, Quebec H7L 588 $1,304,514.00 Insituform Technologies USA, Inc. 17988 Edison Avenue Chesterfield, MO 63005 $1,636,399.00 Item No. Item Unit s. Quantity Unit Price Total Price Unit Price Total Price Unit Price Total Price 32 6 -inch Water Main Ductile Iron CL 52 LIN FT 36 $145.00 $5,220.00 $57.00 $2,052.00 $58.70 $2,113.20 33 12 -inch Water Main Ductile Iron CL 52 LIN FT 97 $145.00 $14,065,00 $75.00 $7,275.00 $77.20 $7,488.40 34 Temporary Water Distribution System - Golden Valley LS 1 $14,400.00 $14,400.00 58,000.00 58,000.00 $8,235,90 $8,235.90 35 Temporary Water Distribution System - Hutchinson LS 1 $36,750.00 $36,750.00 $30,000.00 $30,000,00 $29,855,20 $29,855.20 36 Temporary Water Distribution System - Fridley LS 1 $31,500.00 $31,500.00 $8,000.00 $8,000.00 $8,235.90 $8,235.90 37 Hydrant Assembly - Open Cut EACH 4 $5,000.00 $20,000,00 $5,500,00 $22,000.00 $5,662.20 $22,648.80 38 6 -inch Gate Valve And Box EACH 12 $2,750.00 $33,000.00 $2,100.00 $25,200.00 $2,161.90 $25,942.80 39 12 -inch Gate Valve And Box EACH 7 $4,000.00 $28,000,00 $4,500,00 $31,500.00 $4,632.70 $32,428.90 40 4 -inch Polystyrene Insulation SO YD 200 $20.00 $4,000.00 $20.00 $4,000.00 $20.60 $4,120.00 41 Ductile Iron Fittings (Compact 153) LBS 3545 $1.00 $3,545.00 $5.00 $17,725.00 $5.10 $18,079.50 42 Reinstate Service Connections EACH 82 $150.00 $12,300.00 $500.00 $41,000.00 $877.10 $71,922.20 43 Connect To Existing Water Main Pipe EACH 60 $2,00 $120.00 $500.00 $30,000.00 $463.30 $27,798.00 44 72 -Inch Diameter Water Main Valve Manhole EACH 1 $9,800.00 $9,800.00 $6,500.00 $6,500.00 $6,691.70 $6,691 70 45 12 -inch CIPP Water Main Lining LIN FT 5500 $113.00 $621,500.00 $100.00 $550,000.00 $164.70 $905,850.00 46 4 -inch Concrete Sidewalk - Remove And Replace SO FT 426 $28.80 $12,268.80 $7.00 $2,982.00 $7.20 $3,067.20 47 8618 Concrete Curb And Gutter- Remove And Replace LIN FT 101 $38.40 53,878.40 $26,00 $2,626.00 $26.80 $2,706.80 48 Reinforced Concrete Pavement- Remove And Replace SO YD 465 $144.00 $66,960.00 $90.00 $41,850.00 $9270 $43,105.50 49 8-inch Reinforced Concrete Pavement with 6 -inch Class SQ YD 100 $153.60 $15,360.00 $90.00 $9,000.00 $92.70 $9,270.00 50 Truncated Domes SO FT 24 $96.00 $2,304.00 $45.00 $1,080.00 $46.30 $1,111.20 51 Traffic Control - Golden Valley LS 1 $2,880.00 $2,880.00 $4,000.00 $4,000.00 $4,118.00 $4,118.00 52 Traffic Control - Hutchinson LS 1 $33,600.00 $33,600.00 $19,000.00 $19,000.00 $19,560.30 $19,560.30 53 Traffic Control - Fridley LS 1 $2,880.00 $2,880.00 $5,700.00 $5,700.00 $5,868.10 $5,868.10 54 Tree And Private Landscaping Preservation - Golden Valley LS 1 $1,200.00 $1,200.00 $2,500.00 $2,500.00 $2,573.70 $2,573.70 55 Tree And Private Landscaping Preservation - Hutchinson LS 1 $1,800.00 $1,800.00 $5,000.00 $5,000.00 $5,147.40 $5,147.40 56 Silt Fence, Type Machine Sliced LIN FT 220 $5.00 $1,100.00 $6.00 $1,320.00 $6.20 $1,364.00 57 Inlet Protection EACH 36 5500,00 $18,000.00 $200.00 $7,200.00 $205.90 $7,412.40 58 Filter Log, Type Rock Log LIN FT 1275 $4.00 $5,100.00 $5.00 $6,375.00 $5.10 $6,502.50 59 Seed Mixture 270 LBS 1 34 $25.00 $850.00 $10.00 $340.00 $10.30 $350,20 60 Sodding Type Lawn (with 4- Inches Topsoil) SO YD 107 $15.00 $1,605.00 $12.00 $1,284,00 $12,40 $1,326,80 61 4 -inch Topsoil, Seeding, And Hydro Mulch Type 5 or 6 SQ YD 30 $15.00 $450.00 $12.00 $360.00 $12.40 $372.00 62 12 -inch Solid Line White- Epoxy LIN FT 107 540.00 $4,280,00 $30.00 $3,210.00 $30.90 $3,306.30 63 Curb Marking Yellow - Epoxy LIN FT 40 $40,00 $1,600.00 $30.00 $1,200.00 $30.90 $1,236.00 TOTAL BID 1 $1,174,755.72 $1,304,514.00 $1,636,399.00 Short Elliott Hendrickson Inc. Page 2 of 2 0 0 • SEH CITY COST SPLIT COMPARING OPINION OF PROBABLE COST VS LOW BID PRICE 2011 Trunk Water Main Pipe Rehabilitation Golden Valley, MN SEH No.: GOLDV 112378 City of Golden Valley Project No. 11 A5 Bid Date: 10:00 a.m., Thursday, April 7, 2011 Golden Valley Hutchinson Fridley $242,528.50 $214,899.60 $567,12850 $613,799.12 5373,640.00 $346,057.00 Item No. Item Unit Est. Quantity Est. Quantity SEH Estimated Unit Price SEH Estimated Total Price Low Bid Unit Price Low Bid Total Price I Est Quantity SEH Estimated Unit Price SEH Estimated Total Price Low Bid Unit Price Low Bid Total Price I Est. Quantity SEH Estimated Unit Price SEH Estimated Total Price Low Bid Unit Price Low Bid Total Price 1 Mobilization - Golden Valley LS 1 1 $10,000.00 $10,000.00 $5,000.00 $5,000.00 $10,000,00 $5,000,00 $10,000.00 $5,000.00 2 Mobilization - Hutchinson LS 1 $15,000,00 $5,000,00 1 $15,000.00 $15,000.00 $5,000.00 $5,000.00 $15,000.00 $5,000.00 3 Mobilization - Fridley LS 1 $10,000.00 $5,000.00 $10,00000 $5,000.00 1 $10,000.00 $10,000.00 $5,000.00 $5,000.00 4 Remove Water Main LIN FT 441 103 $4.00 5412.00 $2,00 $206.00 248 $4.00 $992.00 $2.00 $496.00 90 $4,00 $360,00 $2.00 $180.00 5 Remove Bituminous Pavement SQ YD 209 112 $4,00 $448.00 $10.00 $1,120.00 97 $4.00 $388.00 $10.00 $970,00 $4.00 $10.00 6 Remove Existing Concrete Pavement (up to 10 -inch Depth) SQ YD 100 $18.00 $30.00 $18.00 $30.00 100 $18.00 $1,800.00 $30.00 $3,000,00 7 Remove Hydrant Assembly EACH 4 2 $250.00 $500.00 $500.00 $1,000.00 $250.00 $500.00 2 $250.00 $500.00 $500.00 $1,000,00 8 Remove Gale Valve Assembly EACH 8 2 $211.00 5422.00 $500.00 $1,000,00 1 1 $211.00 1 $211.00 $50000 $500.00 5 $211.00 $1,055.00 $500.00 $2,500.00 9 Remove Gate Valve Manhole EACH 5 $600.00 $500.00 5 $600.00 $3,000.00 $500.00 $2,500.00 $600.00 $500.00 10 Salvage Select Granular Borrow CU YD 252 $10.00 $25.00 252 $1000 $2,520.00 $2500 $6,300.00 $10.00 $25.00 11 Salvage Mailbox and Support EACH 1 11 1 $150.00 $150.00 $206.40 $206.40 $150,00 $206,40 $150.00 $206.40 12 Salvage And Reinstall Sign EACH 2 $75.00 $96.00 2 $75.00 $150.00 $96.00 $192.00 $75.00 $96.00 13 Sawing Bituminous Pavement (Full Depth) LIN FT 732 315 $3.50 $1,102.50 $3.36 $1,058.40 417 $3,50 $1,459.50 $3,36 $1,401.12 $3,50 $3.36 14 Savnng Concrete Pavement (Full Depth) LIN FT 1035 $5.00 $3.84 635 $5.00 $3,175.00 $3.84 $2,438.40 400 55.00 $2,000.00 $3,84 $1,536.00 15 Granular Borrow TON 501 51 $18.00 $918.00 $25.00 $1,275.00 250 $18.00 $4,500.00 $25.00 $6,250,00 200 $18.00 $3,600.00 $25.00 $5,00000 16 Select Granular Borrow TON 88 19 $19.00 $361.00 $50.00 $950.00 69 $19.00 $1,311.00 $50.00 $3,450.00 $19.00 $50.00 17 Stabilizing Aggregate TON 268 60 $30.00 $1,800.00 $25.00 $1,500,00 130 $30.00 $3,900.00 $25.00 $3,250.00 78 $30.00 $2,340.00 $25.00 $1,950.00 18 Geotextile Fabric Type V SQ YD 112 112 $3.00 $336.00 $5.00 $560.00 $3.00 $5.00 $100 $5.00 19 Liner Insertion Pit EACH 25 6 $4,500.00 $27,000.00 $100.00 $600.00 11 $4,500.00 $49,500.00 $100.00 $1,100.00 8 $4,500.00 $36,000.00 $100.00 $800.00 20 Street Sweeper (With Pickup Broom) HRS 48 16 $100.00 $1,600.00 $130.00 $2,080.00 16 $100.00 $1,600.00 $130.00 $2,080.00 16 $100,00 $1,600.00 $130.00 $2,080.00 21 1 112 -inch - 3 -inch Clear Rock TON 15 $29.00 $40.00 $29.00 $40.00 15 $29.00 $43500 $40.00 $600.00 22 Aggregate Base (CV), Class 5 TON 208 68 $18.00 $1,224.00 $30.00 $2,040.00 140 $18.00 $2,520.00 $30.00 $4,200.00 $18.00 $30,00 23 Bituminous Material For Tack Coal GAL 20 14 $15.00 $210.00 $9.60 $13440 6 $15.00 $9000 $9.60 $57.60 $15.00 $9.60 24 Type LVWE45035C Wearing Course Mixture TON 19 19 $170.00 $3,230.00 $216.00 $4,104.00 $170.00 $216.00 $170.00 $216.00 25 Type LVNW45035C Non - Wearing Course Mixture TON 33 33 $160.00 $5,280.00 $21600 $7,128.00 $160.00 $216,00 $160.00 $216.00 26 Type SPWEA240B Wearing Course Mixture (1 1/2 -inch De th SQ YD 99 $80.00 $43.20 99 $80.00 $7,920.00 $43,20 $4,276.80 $80,00 $43.20 27 Type SPNWB230B Non - Wearing Course Mixture (2 1/2- inch Depth) SQ YD 198 $70.00 $52.80 198 $70.00 $13,860.00 $52.80 $10,454.40 $70.00 $52.80 28 3 -Inch Perforated Pipe Drain - Remove And Replace LIN FT 122 $11.00 $15.00 122 $11.00 $1,342.00 $15.00 $1,830.00 $1100 $15.00 29 6 -inch PVC C900 Water Main LIN FT 60 $50.00 5145.00 60 $50.00 $3,000.00 $145.00 $8,700.00 $50,00 $145.00 30 10 -inch PVC C900 Water Main LIN FT 6 $55,00 $145.00 6 $55.00 $330.00 $145.00 $870.00 $55.00 $145.00 31 12 -inch PVC C900 Water Main LIN FT 307 $50.00 $145.00 307 $50.00 $15,350.00 $145.00 $44,515.00 $50.00 $145.00 32 6 -inch Water Main Ductile Iron CL 52 LIN FT 36 26 $60,00 $1,56000 $145,00 $3,770.00 $60.00 $145.00 10 $60.00 $600.00 $145.00 $1,450.00 33 12 -inch Water Main Ductile Iron CL 52 LIN FT 97 77 $80.00 $6,160.00 $145.00 $11,165.00 $80.00 $145.00 20 $80.00 $1,600,00 $145.00 $2,90000 34 Temporary Water Distribution System - Golden Valley LS 1 1 $13,000.00 $13,000.00 $14,400.00 $14,400.00 $13,000.00 $14,400.00 $13,000.00 $14,400,00 35 Temporary Water Distribution System - Hutchinson LS 1 $17,000.00 $36,750.00 1 $17,000.00 $17,000.00 $36,750.00 $36,750,00 $17,000.00 $36,75000 36 Temporary Water Distribution System - Fridley LS 1 $25,000.00 331,500.00 $25,000.00 $31,500.00 1 $25,000.00 $25,000.00 $31,500.00 $31,500.00 37 Hydrant Assembly -Open Cut EACH 4 2 $5,000.00 $10,000,00 $5,000.00 $10,00000 $5,000.00 $5,000.00 2 $5,000.00 $10,000.00 $5,000.00 $10,000.00 38 6 -inch Gate Valve And Box EACH 12 2 $1,600.00 $3,200.00 $2,750.00 $5,500.00 7 $1,600.00 $11,200.00 $2,750.00 $19,250.00 3 $1,600.00 $4,800.00 $2,750,00 $8,250.00 39 12 -inch Gate Valve And Box EACH 7 1 $4,000.00 54,000.00 $4,000.00 $4,000.00 4 $4,000.00 $16,000.00 $4,000.00 $16,000.00 2 $4,000.00 $8,000.00 $4,000.00 $8,000.00 40 4 -inch Polystyrene Insulation SQ YD 200 100 $35.00 $3,500.00 $20.00 $2,000.00 100 $35.00 $3,500.00 $20.00 $2,000.00 $35.00 $20.00 41 Ductile Iron Fittings (Compact 153) LBS 3545 1597 $6.00 $9,582.00 $1,00 $1,597.00 1348 $6,00 $8,08600 $1.00 $1,348.00 600 $6.00 $3,600.00 $1.00 $600,00 42 Reinstate Service Connections EACH 82 16 $250.00 $4,000.00 $150.00 $2,400.00 53 $250.00 $13,250.00 $150.00 $7,950.00 13 $250,00 $3,25000 $150.00 $1,950.00 43 Connect To Existing Water Main Pipe EACH 60 12 $350,00 $4,200.00 $2.00 $24.00 25 $350.00 58,750.00 $2.00 $50.00 23 $350.00 $8,050.00 $2.00 $46.00 44 72 -Inch Diameter Water Main Valve Manhole EACH 1 1 $10,000.00 $10,000.00 $9,800.00 $9,800.00 $10,000.00 $9,800.00 $10,000.00 $9,800.00 45 12 -inch CIPP Water Main Lining LIN FT 5500 960 $107.00 $102,720.00 $113.00 $108,480.00 2440 $107.00 $261,080.00 $113.00 $275,720.00 2100 $107.00 $224,700.00 $113.00 $237,300.00 46 4 -inch Concrete Sidewalk- Remove And Replace SQ FT 426 $10.00 $28.80 426 $10.00 $4,260.00 $28,80 $12,268.80 $10.00 $28.80 47 8618 Concrete Curb And Gutter - Remove And Replace LIN FT 1 1011 71 $27.001 $1,917,00 $38.40 $2,726.40 1 30 $27.00 $810.00 $36.40 $1,152.00 1 $27,00 $38.40 Short Elliott Hendrickson Inc. Page 1 of 2 • I• • E • • -A SEH CITY COST SPLIT COMPARING OPINION OF PROBABLE COST VS LOW BID PRICE 2011 Trunk Water Main Pipe Rehabilitation Golden Valley, MN SEH No.: GOLDV 112378 City of Golden Valley Project No. 11-05 Bid Date: 10:00 a.m., Thursday, April 7, 2011 Golden Valley Hutchinson Fridley $242,528.50 $214,899.60 $567,128.50 $613,799.12 $373,640.00 $346,057.00 Item No. Item Unit Est Quantity Est. Quantity SEH Estimated Unit Price SEH Estimated Total Price Low Bid Unit Price Low Bid Total Price Est. I Quantity SEH Estimated Unit Price SEH Estimated Total Price Low Bid Unit Price Low Bid Total Price Est. Quantity SEH Estimated Unit Price SEH Estimated Total Price Low Bid Unit Price Low Bid Total Price 48 Reinforced Concrete Pavement- Remove And Replace SO YD 465 $122.00 $144.00 465 $122.00 $56,730.00 $144.00 $66,960.00 $122.00 $144.00 49 8-inch Reinforced Concrete Pavement with 6 -inch Class 5 Aqqmaate Base SO YD 100 $120.00 $153,60 i $120.00 $153.60 100 $120.00 $12,000.00 $153.60 $15,360.00 50 Truncated Domes SO FT 24 $50.00 $96.00 24 $50.00 $1,200,00 $96,00 $2,304.00 $50,00 $96.00 51 Traffic Control - Golden Valley LS 1 1 $9,000.00 $9,000.00 $2,880.00 $2,88006 $9,000,00 $2,880.00 $9,000.00 $2,880.00 52 Traffic Control - Hutchinson LS 1 $15,000.00 $33,600.00 1 $15,000.00 $15,000.00 $33,600.00 $33,600,00 $15,000.00 $33,600,00 53 Traffic Control - Fridley LS 1 $10,000.00 $2,880.00 $10,000.00 $2,880.00 1 $10,000.00 $10,000.00 $2,880.00 $2,880.00 54 Tree And Private Landscaping Preservation - Golden Valle LS 1 1 $1,200.00 $1,200.00 $1,200.00 $1,200.00 $1,200.00 $1,200.00 $1,200,00 $1,200.00 55 Tree And Private Landscaping Preservation- Hutchinson LS 1 $1,200.00 $1,800,00 1 $1,200.00 $1,200.00 $1,800.00 $1,800.00 $1,200.00 $1,800.00 56 Silt Fence, Type Machine Sliced LIN FT 220 100 $6.00 $600.00 $5.00 $500.00 120 $6.00 $720.00 $5.00 $600,00 $6.00 $5,00 57 Inlet Protection EACH 36 6 $200.00 $1,200.00 $500.00 $3,000.00 30 $200.00 $6,000,00 $500.00 $15,000.00 $200,00 $500.00 58 Filter Log, Type Rock Log LIN FT 1 12751 300 $5.00 $1,500.00 $4.00 $1,200.00 575 $5,00 $2,875.00 $4.00 $2,300.00 400 $5.00 $2,000.00 $4.00 $1,600.00 59 Seed Mixture 270 LBS 34 4 0.00 $1 $40.00 $25.00 $100.00 25 $10.00 $250,00 $25.00 $625.00 5 $10.00 $50.00 $25.00 $125.00 60 Sodding Type Lawn (with 4- Inches Topsoil) SO YD 107 13 $12.00 $156.00 $15.00 $195,00 94 $12.00 $1,128.00 $15.00 $1,410.00 $12.00 $15.00 61 4 -inch Topsoil, Seeding, And Hydro Mulch Type 5 or 6 SO YD 30 $10.00 $15.00 $10.00 $15.00 30 $10.00 $30000 $15.00 $450.00 62 12 -inch Solid Line White - Epoxy LIN FT 107 $27.00 $40.00 107 $27,00 $2,889.00 $40.00 $4,280.00 $27.00 $40.00 63 Curb Marking Yellow - Epoxy LIN FT 40 $7700 $40.00 40 $77,00 $3,080.00 $40.00 $1,600.00 $77.00 1 $40.00 TOTAL COST PER CITY $242,528.50 $214,899.80 $567,128.50 $613,799.12 $373,640.00 $346,057.00 ENGINEERS ESTIMATED TOTAL PROJECT COST $1,183,297.00 TOTAL LOW BID PROJECT COST $1,174,755.72 Short Elliott Hendrickson Inc. Page 2 of 2 • • • • • • RESOLUTION NO. 13866 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO.61PROJECT NO. 11 -09 Whereas, pursuant to an advertisement forbids for the furnishing of all labor and material for the improvement of: TH 15 Water Main Lining — pavement removal /replacement, curb and gutter, draintile installation, bituminous /concrete surfacing, water main lining, water service connections, hydrantfvalve removals /replacement, sidewalk repairs, traffic control, pavement markings, landscaping, restoration and appurtenances; and bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Bidder and whereas, it appears that of Amount Bid is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: The mayor and city administrator are hereby authorized and directed to enter into a contract with of in the amount of $ in the name of the City of Hutchinson, for the improvement contained herein, according to the plans and specifications therefor approved by the City Council and on file in the office of the City Engineer. 2. The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the contract. Adopted by the Hutchinson City Council this 12th day of April 2011. City Administrator Mayor ,oc-0 TO: Citizens of the Hutchinson Fire District, Mayors, City Councils, and Town Board Supervisors From: Brad Emans, Fire Chief Daft 04/01/2011 Re: Monthly Update on Activities of the Hutchinson Fire Department for March 2011 Fire Department Response: The Fire Department responded to 22 calls for service in the month of March. Fire Officer Only Response: A "fire officer only' responded to 4 calls in March saving the Hutchinson Fire District the cost of a "general" alarm estimated at $728.00 for the month. Response Time (First Emergency Vehicle Out of the Door): March — 5 minutes 16 seconds. Example of a Few of the Calls: • The FD responded to residential house fire in the rural fire district when the homeowner left a candle burning in the bathroom and left the home for over an hour. Firefighters were able to contain the fire to the room of origin; however the house did suffer extensive smoke damage; • The FD responded to a strong smell of Natural Gas in a large apartment complex in the northern part of the city. The first due officer detected high natural gas readings and ordered an immediate evacuation of the building. HUC personnel shut the gas off, firefighters searched the building, and ventilated the structure before allowing the residence to return; • The FD responded to a call from a local farmer that the chopped com stalks used for bedding in his hay loft was giving off a large amount of steam. Firefighters dug into the pile and took temperature readings with the thermal imaging camera. It was then determined that the only way to prevent a fire was to remove all of the bedding product from the barn; • The FD responded to a water flow alarm at one of the larger industries in the city. The first due officer was informed that a sprinkler had activated in the buildings dust collector building. Firefighters entered the building and determined that the water flow was due to a broken sprinkler pipe, not a fire, • The FD responded to a report that two people were stuck in an elevator, it is a relatively routine call unless you are the person trapped; • The FD responded to a three vehicle accident in the rural fire district during one of our many sever snowstorms, one of the vehicles was on its side, fortunately due to the speed they were traveling and the snow filled ditches only minor injuries occurred, • The FD responded to a snowmobile accident in the rural fire district with the departments six wheeler. The driver unfortunately suffered a broken leg and was transported to the hospital; U) • The FD responded to an alarm in a motel complex located the eastern part of the city, the alarm was for "smoke" in the building. Upon arrival, firefighters determined that the cause of the alarm was burnt food and returned to the station; • The FD responded to a Natural Gas smell in one of the seven story residential apartment buildings in the city, fire personnel checked the affected floors, mechanical room, and an attached dining facility. No gas was found, it was determined that the "smell' was coming from construction taking place on site. Breakdown of the Calls for the Month: City Type of Call Number for the Month Residential 0 Commercial/Industrial 5 Multi- Family 0 School 0 Grass 0 Medical_ _ 2 CO 1 Rescue 1 Haz -Mat Leak/S pill 4 Vehicle 0 Sky-Warn 0 Mutual Aid 0 Total Structure Fires Structure Fires 1 Arson 0 Rural: -Type of Call Number for the Month Residential 1 Commercial / Industrial 0 School 0 Farm Building 0 Grass 0 Medical 5 CO 0 Rescue 3 Haz -Mat Leak/Spill 0 Vehicle 0 Mutual Aid 0 Total 9 Structure Fires 1 Arson 0 • Page 2 <iLI) Training: Firefighters trained on the following topics /equipment in December: • Completed a refresher course on the various types of fire extinguishers used by fire personnel, the type needed for the various types of fires encountered, and proper maintenance procedures; • Completed a refresher course on current aerial ladder operations in regard to search and rescue, and offensive / defensive firefighting practices; • Firefighters competed in the "annual firefighter challenge" as part of our Team Building/Physical Fitness concept implemented into the training sessions. Firefighters are timed on carrying a 50 pound load, chopping, overhaul simulation, crawling under entrapments, and dragging a 180 pound dummy to safety. Several firefighters were able to complete the entire challenge in less than a minute; • Several firefighters trained extra hours on pump and tanker operations in preparation for the upcoming basic and advanced pump operation class; • Firefighters completed the required annual fit testing for SCBA use, and the in -house physically fit to perform firefighter activities test given by private medical service that performs that service in fire stations throughout Minnesota. Fire Prevention I Public Relations / Other Information: • The FD provided the "story" in the Library Story Hour where 13 parents and 22 kids participated; • The FD conducted a tour and a short educational opportunity for a Cub Scout group; • The Hutchinson Fire Department team took 1s` place in the American Lung Stair Climb fundraiser in Minneapolis. Lt. Mark Alberts took first place overall with Firefighter Brent Reiner finishing third overall. 30 fire departments from throughout Minnesota and South Dakota took part in this event. Measurements: 1. Number of calls that required more than one engine, one IC, and four firefighters and one Engine in March: 9 2. Number of Calls that required more than the "standard required by law investigation" in March: 3 3. Estimated dollars "saved in property" by the Hutchinson Fire Department response for the month of March: $920,000 4. Estimated dollars "lost in property" to fire in March: $200,000 Invest in Safety in the Horne by Installing and Maintaining Smoke Detectors and Carbon Monoxide Detectors; Practice fire drills in your home ... it just might save your life someday! HFD is now on Facebook!! Check it out! • Page 3 (-) Hutchinson Public Library Board Minutes Monday, January 24, 2011 Present: John Paulsen, Abby Dahlquist, Stacey Nass, Janet Vacek, Mary Christensen, Guy Stone, Roger Week and Mary Henke, Ex- Officio. John called the meeting to order. The minutes from the November 22, 2010 meeting were reviewed and approved. Old Business 1. Legacy Funds programs. The McLeod libraries have a total of $7,700 in Legacy Funds to spend before June 30, 2011. A joint program with the McLeod Historical Society will cost $3000 to present a traveling program on "Native American Legends and Beliefs" (Target: April and May 2011). The emphasis for 2011 -12 is on Arts Education with classes by Joyce Young in Hutchinson, Bonnie Mohr in Glencoe, and Char Laxen for Winsted. Another bus trips to King Tut Museum, Science Museum, and MN Historical History Center for the George Washington display are under review. These programs would be paid for the Legacy funds. The Film Festival Series needs an auditorium for presentation. Stacey Nass will check on the availability of the Ridgewater College Commons area for this purpose. 2. Disposal of the Old Computers. The 4 -5 year old computers cleared by Pioneerland were offered to the Hutchinson City Offices and the funders of the computer replacement project. The Seventh Day Adventist "Twice as Nice" thrift shop took back the computer they donated for use in their shop Eight computers then went to needy Heartland families via a voucher release paperwork system. One is still available and two computers were held back for Hutch Library internal usage (these two would not be used by the public). 3. Pioneerland Library System board appointment. Roger Vacek was appointed by the Hutchinson City Council to represent Hutchinson at the PLS for the coming years. The first meeting of PLS was Jan 20, 2011 in Willmar. Roger reviewed the structure of the PLS board and organization, committees involved and budget considerations for 2011. Several policies on PLS hiring and travel reimbursement were presented and the contract with Clarkfield was approved. The PLS orientation program for new board members will be held in April 2011. Roger delivered to Hutchinson two PLS service pins (20 years for Val and 9 years for Jack Sandberg). New Business PLS Strategic Plans: To meet the future head on, PLS initiated a program to improve the Public Libraries starting with Glencoe and followed by Hutchinson later. This will be a joint team effort of the local library board and members of the community appointed by the city to assess the status of local library systems, programs, staffin , and marketing among others. This effort will then help the libraries respond to patrons' changing needs for the future. For example—patrons may need the availabity of more public internet computers. Internet accessibility for the physically challenged such as the blind: Several options were discussed and the topic will be addressed in more detail at future meetings. Stacey offered to check into what is the accessibility at Ridgewater College. Next meeting: Monday Feb 28 at 4:30 p.m. Roger Vacek, Co-Secretary t(6) Hutchinson Public Library Board Minutes Monday, February 28, 2011 Present: Guy Stone, Abby Dahlquist, John Paulsen, Mary Christensen, Stacey Nass, and Mary Henke, Ex- Officio Excused: Janet Vacek and Roger Vacek John called the meeting to order. The minutes from the last meeting were reviewed. Abby motioned to have the minutes approved and was seconded by Mary C. Motion passed. Old Business: 1. Internet Access for patrons with disabilities a. Voice recognition -This option is cost prohibitive. b. Nova (software) —This program is used to enlarge or magnify whatever is on the computer screen. I. It was discussed that the role of the public library maybe to refer its visually impaired patrons to disability services. c. Wheel Chair Access— It was discussed that a handicap access sticker be placed on a workstation that would be easily accessible to a patron in a wheel chair. 2. Legacy Fund Programs a. Film Festival. Pioneerland owns the film festival video so this program can be run at any time. It does not require advanced booking and does not have to be done by June 30"'. Possibly schedule for next fall (2011). Possibly run as a series on Minnesota's Greatest Generation. I. Videos are interviews with subjects about their experiences in WWII and the great depression. Videos are 10 minutes maximum in length. ii. There are approximately 25 -30 videos to select from. It was discussed that about 1 hour's worth of video should be selected to be viewed for the Film Fest. iii. Locations discussed for the Film Fest: 1. Ridgewater College — If this is done in coordination with a college sponsored organization there would be no cost for using the facility. Possibly ask a history instructor to be present to answer questions. 2. Maplewood Academy — Cost would be $100 to rent the facility. 3. Faith Lutheran Church —Would require some set up and rearrangement of tables and chairs. 4. Peace Lutheran Church —Cost would be $75 to rent this facility. 5. Hutchinson American Legion —No cost for using this facility. 6. Museum —If the Film Fest is done in partnership with the museum it may be free — otherwise it would be expensive to rent. II(L) b. Painting Classes —This program has been approved. Dates need to be selected for classes. This program will need to be completed by June 30th. Possibly early May with Native American program or during the summer children's program. New Business: 1. Board Terms John Paulson and Janet Vacek will both be done in April, 2011. We would like to replace them with people from various backgrounds as diversity on the board has proven to be quite helpful. a. Suggestion was made that Diane Wanzek, a retired teacher, might be interested. b. Application can be found on the City of Hutchinson web site — Application for Library Board. 2. Climb Theater Play —This organization provides educational plays for schools using professional actors. a. Cost is $275 + 20% of travel fee b. Dates available are April 4 —June 15. c. Play is geared toward people affected by war. d. The evenings of April 19"' or April 26" at 7:00 pm were discussed with the 26' being preferred. 3. Hutchinson Chamber— Should the library join the chamber? Mary H. will check into the cost. 4. National Library Week (April 11 -17) Need an author (Tuesday, April 12) a. Dick Johnson's uncle (suggested by Yvonne Johnson). Wrote about the Flying Tigers in World War 11. b. Candace Simar. Minnesota author who wrote Ambercrombie Trail. She has another book published that takes place in Hutchinson called Pomme de Terre. This web site http / /readingminnesota blogspot com /2010 /08 /candace - simar - pomme- de- terre.htmi has some information on the book and the author as well as a list of other MN authors. The cost to hire her is $300 which includes mileage. c. Doug Ohman — Photographer has published several books. He has also published a book called Libraries of Minnesota. http://shor).mnhs.org/moreinfo.cfm?product id =2796 (He doesn't seem to have a web page). d. Mary will contact Candace Simar to see if she will come to Hutchinson on April 12"'. S. Friends of the Library— Reimbursed for the purchases made throughout the year. Also donated new bookcase for the used books that are for sale near the front door. Next Meeting: Monday, March 28, 2011 at 4:30. Submitted by Stacey Nass I I a) MINUTES Parks, Recreation & Community Education Advisory Board March 7, 2011 Members present were Jim Waldron, Elizabeth Hanninen, Jay Bartholomew, John Rodeberg, Mary Christensen and Mike Retterath. Also present were Dolf Moon, Sharon Armstrong, Sara Witte, Mike Bahe, September Jacobsen, John McRaith, Raquel Bushman and Karen McKay. The meeting was called to order at 5:15 pm. A motion was made by John Rodeberg and seconded by Elizabeth Hanninen to approve the minutes dated February 7, 2011. The board unanimously agreed. NEW BUSINESS Recreation - John McRaith, Recreation Services Coordinator, reviewed accomplishments from 2010 including adding a new activity, Kidd Klub, a playground program for children in the summer. He also used high school soccer and volleyball players to help coach the youth programs and provide their programs with a fundraiser. John will be offering adult teams an opportunity to have flexible scheduling of games to make participating easier with work schedules. He will also be communicating with participants via e-mail; a process which has been made easier with a recent upgrade. Raquel Bushman, Tournament Director, updated the board with statistics from the tournament season. Boys, girls and adult basketball, girls fastpitch, volleyball, broomball and adult softball tournaments were held in Hutchinson last year. Teams return to play in Hutchinson due to the tournament formats and PRCE's efforts to better accommodate players and teams. Raquel also coordinates the concession operations at the Rec Center and Roberts Park. Revenues remain strong by catering to the players and spectators at tournaments. Income from the stands helps fund recreation in Hutchinson. Parks — Sara Witte, Parks Supervisor, outlined 2010 park maintenance projects including burning, planting and mowing parks. The redesigned park sign installation project was completed after a four - year cycle. New playground equipment was installed in Riverside, Rotary and Lions West parks. The school district athletic fields were also renovated in 2010. Projects scheduled for 2011 include: an Arbor Day planting event with 3M volunteers in April, the planting of native prairie areas at Roberts Park, Millers Woods and Cedar Park, and installing lighting in the School Road tunnel and Tartan Skate Park. Veteran's Memorial Field will undergo renovation in the concession and shelter areas. Work will also begin on the Parks Comprehensive plan. Community Education — Sharon Armstrong, Community Education Program Coordinator focused her presentation on student success. Core values and relationships are essential and a culture of high expectation is critical for student success. The board received statistics on program enrollment and facility usage. Overall participation has remained steady for youth programs, the number of adult programs held declined the past two years, but rebounded in 2010. 1 �C) MINUTES PRCE Advisory Board March 7, 2011 Page two Event Center /Senior Center - September Jacobsen, Event Center Coordinator, reviewed Event Center usage. The Event Center was open 352 days in 2010. There were 21 weddings with half of those producing a repeat rental. Electrical usage was down 1% and gas consumption was down 3.5% last year. Goals for 2011 are to insure that regular renters are satisfied and attract new rental groups to the Event Center. Adaptive Recreation is a program offered to the physically and mentally challenged population of Hutchinson and the surrounding communities. It began in 1982 and has approximately 40 participants meeting weekly during the school year and once per month in the summer. Activities include bingo, dances and bowling. Senior programming is available at the Event Center such as massages, toenail clinics, tours, card games, AARP defensive driving courses and dances. A monthly newsletter is sent out to senior citizens. By e- mailing some of the newsletters, two month's worth of postage was saved in 2010. Volunteers made over 500 chair covers to be rented out as a part of a fundraiser. They also knitted 300 hats for men and women in the military. September will continue to work with younger seniors to promote programming. ADJOURNMENT The meeting was adjourned at 6:40 pm by a motion made by Mary Christensen and seconded by Jim Waldron. The Board unanimously agreed. � �C)- CREEKSIDE RENEWABLES ADVISORY BOARD MINUTES City Center January 19, 2011 - 4:30 p.m. Members Present: Bill Arndt, Marian Filk, Bob Anderson, Nathan Winters, Juli Neubarth, Brandon Fraser Absent: Bob Peterson Others Present: Jeremy Carter, Doug Johnson 1. Approval of October 20, 2010, minutes Motion by Anderson, second by Arndt to approve minutes as presented. Motion carried unanimously. 2. Financials for Year End Jeremy Carter, City Administrator, reviewed Creekside's balance sheet as of 12/31/10. Total assets were $3,749,806, total liabilities of $97,924, with total retained earnings at $3,651,882. Mr. Carter then reviewed the unaudited actual to budget for 2010. Total revenues came in at $2,155,950 with a gross profit of $1,354,438. Total expenses came in at $1,387,293 with revenue under expenses coming in at ($32,855) for 2010. Bulk and bagged sales are down overall from 2009. Other market areas and product lines are continually being researched. Bill Arndt asked if the labor being extended with snow plowing will be illustrated in the financials. Mr. Carter noted that those costs will not be expensed out in the "transfer out" but rather shown in a more non - direct way. Motion by Filk, second by Neubarth to accept the 2010 financials. 3. Fall Production for the 2011 Season Doug Johnson, Creekside Manager, provided a report on the number of bags shipped out and sales orders (which are up from last year). 4. Gary Plotz's Role for 2011 at Creekside Jeremy Carter explained that Gary Plotz retired as City Administrator as of 12- 31 -10. Mr. Plotz will be involved in marketing at Creekside to increase sales in new areas, as well as current areas. Other opportunities include biomass projects. Goals and objectives have been set for Mr. Plotz and he will begin this limited role in the spring. Brandon Fraser noted that he feels there should be a tie to commissions or some such thing as it relates to the salary paid out. Mr. Carter noted that benchmarks have been identified, such as increasing sales by 2 % -3 %. If there is no return on the investment, the financial picture will not look sound for Creekside and adjustments will have to be made. Nathan Winters asked if Jeff Meehan Sales, Inc. (JMSI) is still the marketer for Creekside. JMSI still is marketing for Creekside however JMSI and Mr. Plotz will be working together. Mr. Fraser stated that perhaps JMSI's contract and work should be evaluated to see if Mr. Plotz could handle JMSI's role. Mr. Carter and Mr. Johnson raised concerns of Mr. Plotz taking over and risking losing all the customers that follow JMSI and are customers of Creekside. Mr. Fraser encouraged staff to review JMSI's number of hours spent on contract and value of what Creekside is spending. It was noted that Mr. Plotz can only work 400 -500 hours per year for retirement purposes. General discussion was held regarding Mr. Plotz's role and the profit he should be bringing in. It was also noted that Mr. Plotz's role is also to increase contacts, get potential clients, introduce new products and acquire raw materials. 5. Present New Product for 2011 Marian Filk, representing Master Gardeners, presented a potting mix that the Master Gardeners have produced that is for pots only. Local gardeners invented this product which is called "Professional Container Mix ". This product has showed excellent results. 6. Miscellaneous Bob Anderson spoke of odors coming from the facility. Mr. Johnson reported that the dampers were froze up a bit from rain and snow. Some odor seeps when dumping occurs. Mr. Johnson spoke of covering the controls and dampers to mitigate odors and keep heat in. Eel I Discussion was also held regarding possibly putting fencing around the site. It appears that access can be gained to the site through the Cenex property. Motion by Anderson, second by Fraser to adjourn at 5:45 p.m. o)