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cp03-27-1984 cHUTCHINSON CITY CALENDAR WEEK OF March 25 "TO March 31 f 1984 ` WEDNESDAY -2g_ SUNDAY -25- THURSDAY -29- We!come Spring!! a .'iii►„ . Nom/ eO� MONDAY -26- Noon - Hutchinson Safety Council TUESDAY -27- Meeting at Fire Station 1:00 P.M. - Utilities Commissio Meeting at Utilities 5:05 P.M. - City Council Negoti -7:30 P.M. - City Council Meeting ation Meeting at at City Hall City Hall FRIDAY -30- ON: PRIEBE - Gone Until April 2 SATURDAY -31- t . • AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MARCH 27, 1984 vl. Call to Order - 7:30 P.M. 2. Invocation - Reverend Emery Wallace %3. Consideration of Minutes - Bid Opening of March 13, 1984 and Regular Meeting of March 13, 1984 Action - Motion to approve - Motion to approve as amended 4. Routine items �(a) Reports of Officers, Boards and Commissions 1. Monthly Financial Report - February 1984 (b) Consideration of Appointments: 1. Senior Advisory Board: Elaine Black Ruth Engel Arnold Rotzien Lenard Schuft Norine Riesberg 12. Planning Commission: Shu -Mei Hwang Dr. Thomas B. Lyke J3. Nursing Home Board: Esther Kuehl Action - Motion to ratify appointments J(c) Resolution No. 7680 - Resolution for Purchase Action - Motion to reject - Motion to waive reading and adopt �(d) Resolution No. 7687 - Resolution Accepting Pledged Security from First Bank Minneapolis Action - Motion to reject - Motion to waive reading and adopt b. Public Hear V None a COUNCIL AGENDA MARCH 27, 1984 6. Communications, Requests and Petitions ,'(a) Consideration of Requests by Chamber of Commerce for 1984 Spring Clean Up On May 5, 1984 Action - Motion to reject - Motion to approve requests y /(b) Consideration of Request to Participate In Jaycee SuperSkate Fund Raiser (Requested by James Merrills) Action - Motion to reject - Motion to approve 7. Resolutions and Ordinances ✓ "(a) Ordinance No. 2/84 - An Ordinance Adopting The Minnesota Uniform Fire Code, 1982 Edition Action - Motion to reject - Motion to waive second reading and adopt V(b) Ordinance No. 3/84 - An Ordinance Amending Section 806 :10, Subd. 1, Of The 1974 Ordinance Code Of The City Of Hutchinson, Entitled "License And Investigation Fees" Action - Motion to reject - Motion to waive second reading and adopt (c) Resolutions No. 7681 - No. 7685 - Resolutions of Appreciation: 1. Carol Haukos 2. Jean Peterson 3. Joan Phillips 4. Hazel. Sitz 5. Virgil Goebel Action - Motion to reject - Motion to waive reading and adopt 8. Unfinished Business (a) Consideration of Awarding Bid for 1984 Tree Removal And Stump Removal (DEFERRED MARCH 13, 1984) Action - Motion to reject - Motion to approve and authorize signing contract 9. New Business 4 /(a) Consideration of Delinquent Water And Sewer Accounts Action - Motion to authorize extension of payment period - Motion to authorize discontinuation of service -2- • 0 COUNCIL AGENDA MARCH L., 1904 0 V(b) Consideration of Salary Increase for City Attorney Action - Motion to approve - Motion to reject J(c) Consideration of Luce Line Trail Development from Winsted through Hutchinson Action - Motion to reject - Motion to approve and waive reading and adopt Resolution No. 7686 ,/(d) Consideration of Applications for Club Intoxicating Liquor Licenses: 1. American Legion Post #96 2. V.F.W. Post #906 3. Hutchinson Elks Lodge 42427 4. Crow River Country Club Action - Motion to reject - Motion to approve and issue licenses V (e) Consideration of Applications for Intoxicating Liquor Licenses: 1. T. L. Scalawags 2. LeBistro Cafe 3. Velvet Coach 4. O'Toole's Pub 5. Gold Coin Chinese Restaurant Action - Motion to reject - Motion to approve and issue licenses f! Consideration of Application for Gambling Devices License by B.P.O. Does Action - Motion to reject - Motion to approve and issue license (g) Consideration of Resolution ordering Improvement and Preparation of Plans and Specifications, Project No. 84 -02, Part III Action - Motion to reject: - Motion to rescind Resolution No. 7562 and waive reading and adopt Resolution No. 7688 y1h) Consideration. of Resolution Ordering Improvement and Preparation of Plans and Specifications, Project No. 84 -01, Part IT Action - Motion to reject - Motion to rescind Resolution No. 7611. and :waive reading and adopt Resolution No. 7689 J(i) Consideration of Louis F. Brunner's Tax Statement Action - --3- COUNCIL AGENDA MARCH 27, 1984 `i(j) Consideration of Authorization for Settlement and Sale of Vacant Property On Jorgenson Street (Lots 11 & 12, Block 3) Action - Motion to reject - Motion to approve and authorize sale of property "(k) Consideration of Authorization to Offer for Sale 01d Railroad Right -Of -Way Property (.34 Acres On Southwest Side of Ilwy. 22 Adjacent to North Side of Crow River) Action - Motion to reject - Motion to approve and authorize sale of property (1) Consideration of Authorization to Offer for Sale Lot 16, Park Subdivision (South Side of Hwy. 22 Across from 3M) Action - Motion to reject - Motion to approve and authorize sale of property ;'(m) Consideration of Authorization to Offer for Sale Lot 17, Park Subdivision Action - Motion to reject - Motion to approve and authorize sale of property (n) Consideration of Sale of South Portion of lot 7 to Rear of 637 Bluff Street (Waller Addition) Action - Motion to reject - Motion to approve and authorize sale of property ,,'(o) Consideration of Sale of Center Portion of Lot 7 (Waller Addition) to Rear of 637 Bluff Street Action - Motion to reject - Motion to approve and authorize sale of property (p) Consideration of Sale of North Portion of Lot 7 to Rear of 657 Bluff Street (Waller Addition) Action - Motion to reject - Motion to approve and authorize sale of property (/(q) Consideration of Correspondence from Steve Barton Regarding Water Bill Action - v(r) Consideration of Application for Nou- Intoxicating Malt Liquor License By Little Crow Bowling Lanes, Inc. Action - Motion to reject - Motion to approve and issue license COUNCIL AGENDA MARCH 27, 1984 r 10. Miscellaneous (a) Communications from City Administrator J11. Claims Appropriations and Contract Payments (a) Verified Claims • Action - Motion to approve and authorize payment from appropriate funds v12. Adjournment -5- MINUTES BID OPENING TUESDAY, MARCH 13, 1984 The bid opening was called to order by City Administrator Plotz at 1:30 P.M. The following were present: City Administrator Gary D. Plotz, Administrative Secretary Marilyn Swanson, City Forester Mark Schnobrich. Administrator Plotz gave the reading of Publication No. 3213, Advertisement for Bids, City of Hutchinson, 1984 Tree Removal and Stump Removal. The follow- ing bids were received and opened: Carr's Tree Service, Inc. Ottertail, MN Otto`s Tree Service Lester Prairie, MN $43,090.17 The bids were referred to the City Forester for review. 31,453.23 There being no further business, the bid opening adjourned. M 0 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MARCH 13, 1984 1. Mayor Stearns called the meeting to order at 7:30 P.M., with the following present: Alderman Mike Carls, Alderman John Mlinar, Alderman Marlin Torgerson, Alderman Pat Mikulecky, and Mayor Robert H. Stearns. Also present: City Admin- istrator Gary D. Plotz and City Attorney James Schaefer. 2. INVOCATION The invocation was given by the Reverend Keith Duehn. 3. MINUTES The minutes of the bid openings of February 28, 1984 and March 6, 1984 and reg- ular meeting of February 28, 1984 were approved unanimously. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING OFFICIAL'S MONTHLY REPORT - FEBRUARY 1984 2. NURSING HOME BOARD DATED JANUARY 26, 1984 There being no discussion, the minutes were ordered by the Mayor to be received for filing. 5. PUBLIC HEARING - 8:00 P.M. (a) ADOPTION OF MINNESOTA UNIFORM FIRE CODE BY CITY OF HUTCHINSON Mayor Stearns called the hearing to order at 8:00 P.M. During discussion, it was pointed out that adopting the Minnesota Fire Code was a matter of formality. Alderman Mlinar moved to close the hearing at 8:10 P.M. Motion seconded by Alderman Torgerson and unanimously carried. It was moved by Alderman Torgerson, seconded by Alderman Mikulecky, to _ approve adoption of the Minnesota Uniform Fire Code and to waive the first reading of Ordinance No. 2/84 and set the second reading for March 27, 1984. Motion passed unanimously. 6. COMMUNICATIONS REQUESTS AND PETITIONS None E COUNCIL MINUTES MARCH 13, 1984 7. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 1/84 - ORDINANCE REPEALING ORDINANCE NO. 518 ENTITLED AN ORDINANCE TO ESTABLISH A TRANSPORTATION BOARD AND TO DEFINE ITS DUTIES AND MEMBERSHIP Following discussion, the motion was made by Alderman Torgerson to waive second reading of Ordinance No. 679 and adopt it. Motion seconded by Ald- erman Mlinar and approved unanimously. (b) RESOLUTION NO. 7669 - RESOLUTION DESIGNATING HUTCHINSON COMMUNITY DEVELOPMENT CORPORATION AS ADVISOR TO THE CITY ON ECONOMIC DEVELOPMENT After discussion, Alderman Mlinar moved to waive reading and adopt Reso- lution No. 7669. Alderman Mikulecky seconded the motion, and it carried unanimously. (c) RESOLUTION NO. 7672 - NO. 7677 - RESOLUTION OF APPRECIATION TO TRANSPORTATION BOARD: 1. CLARICE COSTON 2. LORRAINE DUMMER 3. ERIC "RICK" JOHNSON 4. JACK KJOS 5. EMMA LAKE 6. RUSSELL MEADE Following discussion, it was moved by Alderman Mikulecky, seconded by Alderman Torgerson, to waive the readings and adopt Resolutions No. 7672 through No. 7677. Motion unanimously passed. (d) RESOLUTION NO. 7678 - RESOLUTION FOR PURCHASE The motion was made by Alderman Carls to waive reading and adopt Resolution No. 7678. The motion was seconded by Alderman Torgerson and unanimously carried. (e) ORDINANCE NO. 3/84 - AN ORDINANCE AMENDING SECTION 806.10, SUBD. 1 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED "LICENSE AND INVESTIGATION FEES" After discussion, Alderman Mikulecky moved to waive the first reading and set second reading of Ordinance No. 3/84 for March 27, 1984. Motion sec- onded by Alderman Torgerson and approved unanimously. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF AWARDING BID FOR DEMOLITION OF PLOWMAN BUILDING (DEFERRED MARCH 6, 1984) • -2 • 0 COUNCIL MINUTES MARCH 13, 1984 0 It was reported that bids were received on March 6, 1984 for demolition of the Plowman building. Erickson & Templin was low bidder in the amount of $9,900. They planned to begin demolition on May 15, 1984, with comple- tion by May 31. Discussion was given to the time frame of demolishing the building. It was pointed out that road restrictions are in place at the present time, which would delay the project by a few weeks. Alderman Torgerson moved to award the contract to the lowest bidder, Erickson & Templin. The motion was seconded by Alderman Mlinar and car- ried, with Alderman Mikulecky abstaining from voting due to the pending litigation. 9. NEW BUSINESS (a) CONSIDERATION OF APPLICATION FOR GAMBLING DEVICES LICENSE BY KNIGHTS OF COLUMBUS . Following discussion, the motion was made by Alderman Mlinar to approve and issue a gambling devices license to the Knights of Columbus. Alderman Tor - gerson seconded the motion, and it carried unanimously. (b) CONSIDERATION OF ADOPTING RESOLUTION FOR AMENDED ICMA DEFERRED COMPENSATION PLAN City Administrator Plotz explained the amendment to the ICMA plan was in accordance with the law. After discussion, it was moved by Alderman Torgerson, seconded by Alder- man Mikulecky, to approve and waive reading and adopt Resolution No. 7668. Motion unanimously passed. (c) CONSIDERATION OF HILLTOP ADDITION, PROJECT 84 -01, PART II - ASS$SSMENT ROLL NO. 193 Following discussion, Alderman Carls made the motion to order preparation of assessment roll No. 193 and to set a public hearing for April 10, 1984 at 8:00 P.M. Alderman Mlinar seconded the motion, and it carried, with Alderman Mikulecky abstaining from voting. It was noted he owns property in the area under consideration. It was moved by Alderman Carls, seconded by Alderman Mlinar, to waive readings and adopt Resolutions No. 7670 and No. 7671. The motion carried, with Alderman Mikulecky abstaining from voting. -3- COUNCIL MINUTES MARCH 13, 1984 (d) CONSIDERATION OF ARBOR DAY PROCLAMATION FOR 1984 The City Forester informed the Council that the City of Hutchinson had been awarded the "Tree City USA" award for 1984. In conjunction with the award, the Tree Board had recommended May 5, 1984 as Arbor Day in the City. of Hutchinson. After discussion, Alderman Mlinar moved to approve and declare May 5, 1984 as Arbor Day. Motion seconded by Alderman Torgerson and passed unani- mously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz commented on staffing at the wastewater treat- ment plant. The chief operator will be retiring, and the other employee in the department is qualified to be promoted. Therefore, the City will be advertising to fill the vacant position created by the promotion. The City Administrator stated Police Chief O'Borsky had recently submitted to the City Council a memorandum regarding the Hutchinson division of Mc- Leod County Court. It was Chief O'Borsky's recommendation to adopt a Reso- lution petitioning the McLeod County Board to retain the Hutchinson divi- sion of county court. Following discussion, it was moved by Alderman Carls to waive reading and adopt Resolution No. 7679. Motion seconded by Alderman Torgerson and carried unanimously. The Council members were reminded of the workshop scheduled for Thursday at 5:15 P.M. in the fire station conference room. He then reviewed the proposed agenda. (b) COMMUNICATIONS FROM MAYOR ROBERT H. STEARNS Mayor Stearns commented on the preliminary 1983 financial figures for the City of Hutchinson. The City staff was commended for doing a good job in running the City's affairs. (c) COMMUNICATIONS FROM ALDERMAN MIKE CARLS Alderman Carla commented this was the shortest City Council meeting in the last two years. (d) COMMUNICATIONS FROM ALDERMAN PAT MIKULECKY Alderman Mikulecky stated the City Council workshops were informational and educational and open to the public. They were non - voting meetings. • -4 • COUNCIL MINUTES MARCH 13, 1984 (e) COMMUNICATIONS FROM CITY ATTORNEY City Attorney Schaefer reported he had been instructed by the City Coun- cil to contact Attorney Robert Halvorson to resolve the pending litigation. A letter had been received from Attorney Halvorson in which he stated that Jim DeMeyer was ready to enter into a settlement according to the suggested terms. Therefore, Attorney Schaefer had drafted a post - settlement. It was possible that the case could be settled in time for a bond sale as pre- viously planned by the City. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS Alderman Carls made the motion to approve the claims and authorize pay- ment from appropriate funds. Motion seconded by Alderman Mlinar and car- ried, with Alderman Mikulecky abstaining from voting on the 1982 tax incre- ment debt.service. 12. ADJOURNMENT There being no further business, the meeting adjourned at 8:25 P.M. -5- F • • FEBRUARY CITY OF HUTCHINSON FINANCIAL REPORT - 1984 FEBRUARY REVENUE REPORT - GENERAL FUND FEBURARY YEAR TO ADOPTED BALANCE PERCENTAGE MONTH DATE ACTUAL BUDGET REMAINING USED TAXES 10669.54 10669.54 1103339.00 1092669.46 0.01 LICENSES 26.50 100.50 15050.00 14949.50 0.01 PERMITS AND FEES 2098.45 7944.40 38800.00 30855.60 0.20 INTER - GOVERNMENT REVENUE 24885.91 24885.91 905083.00 880197.09 0.03 CHARGES FOR SERVICES 19779.81 34450.92 349111.00 314660.08 0.10 FINES & FORFEITS 2435.94 3325.58 23000.00 19674.42 0.14 MISCELLANEOUS REVENUE 12309.88 31132.42 176915.00 145782.58 0.18 CONTRIBUTIONS FROM OTHER FUNDS 0.00 0.00 423000.00 423000.00 0.00 REVENUE FOR OTHER AGENCIES 97.77 440.96 200.00 - 240.96 2.20 TOTAL 72303.80 112950.23 3034498.00 2921547.77 0.04 EXPENSE REPORT GENERAL FUND MAYOR & COUNCIL 1666.60 3831.93 28366.00 24534.07 0.14 CITY ADM. /CITY CLERK 7767.66 17742.08 108808.00 91065.92 0.16 ELECTIONS 0.00 19.01 13950.00 13930.99 0.00 FINANCE 9567.36 26402.78 165188.00 138785.22 0.16 MOTOR VEHICLE 3845.12 9321.36 62301.00 52979.64 0.15 ASSESSING 0.00 0.00 18164.00 18164.00 0.00 LEGAL 645.67 5241.24 30033.00 24791.76 0.17 PLANNING 66.52 66.52 3275.00 3208.48 0.02 CITY HALL 3758.13 7658.49 44279.00 36620.51 0.17 OLD ARMORY 0.00 0.00 0.00 POLICE DEPARTMENT 40067.78 97684.34 591254.00 493569.66 0.17 FIRE DEPARTMENT 2030.34 9602.63 69205.00 59602.37 0.14 COMMUNITY SERVICE OFFICER 1959.93 3743.29 32359.00 28615.71 0.12 PROTECTIVE INSPECTIONS 2972.16 6612.63 57238.00 50625.37 0.12 CIVIL DEFENSE 15.00 1075.00 1060.00 0.01 SAFETY COUNCIL 0.00 150.00 150.00 0.00 FIRE MARSHALL 2445.12 5286.20 43035.00 37748.80 0.12 ENGINEERING 10231.39 25181.13 153064.00 127882.87 0.16 STREETS & ALLEYS 17425.88 41198.75 324850.00 283651.25 0.13 STREET MAINTENANCE A/C 5681.87 12166.91 69700.00 57533.09 0.17 LIBRARY 181.82 12788.77 56494.00 43705.23 0.23 SENIOR CITIZEN CENTER 1569.34 5430.10 29732.00 24301.90 0.18 PARK /REC. ADMIN. 4327.74 9159.64 57617.00 48457.36 0.16 RECREATION 2987.08 9522.01 82085.00 72562.99 0.12 CIVIC ARENA 20162.41 32358.78 120730.00 88371.22 0.27 PARK DEPARTMENT 17144.37 38657.96 280551.00 241893.04 0.14 CEMETERY 1711.25 3833.99 37859.00 34025.01 0.10 COMMUNITY DEVELOPMENT 844.98 2569.98 14650.00 12080.02 0.18 LAWCON 39317.32 55031.24 67124.00 12092.76 0.82 DEBT SERVICE 0.00 27200.00 101643.00 74443.00 0.27 AIRPORT 1487.70 13993.78 61425.00 47431.22 0.23 TRANSIT 4754.65 10695.10 72394.00 61698.90 0.15 UNALLOCATED 773.72 1458.13 235900.00 234441.87 0.01 TOTAL 205393.91 494473.77 3034498.00 2540024.23 0.16 REVENUE REPORT - WATER SEWER /FUND • 4999.00 7250.00 0.00 - 7250.00 0.00 FEBRUARY F CITY OF HUTCHINSON FINANCIAL REPORT - 1984 FEBRUARY 0.15 ENTERPRISE FUNDS 646.00 801.00 5000.00 REVENUE REPORT - LIQUOR FUND CURRENT YEAR TO ADOPTED BALANCE PERCENTAGE 222000.00 MONTH DATE ACTUAL BUDGET REMAINING USED LIQUOR SALES 27067.55 54344.72 476100.00 421755.28 0.11 WINE SALES 8517.85 16393.35 121900.00 105506.65 0.13 BEER SALES 33426.60 66463.54 552000.00 485536.46 0.12 BEER DEPOSITS -61.91 - 248.38 0.00 248.38 225.00 MISC. SALES 1189.40 2025.41 0.00 - 2025.41 79505.30 INTEREST 355.54 430.88 0.19 EXPENSE REPORT - WATER CASH DISCOUNTS - 178.36 - 307.52 0.00 307.52 TOTAL 70316.67 139102.00 1150000.00 1010898.00 0.12 EXPENSE REPORT 1043253.00 1006437.00 0.04 WATER 14943.16 LIQUOR FUND 123206.00 71518.71 0.42 SEWER 17792.13 PERSONEL SERVICES 9996.75 19982.90 117918.00 97935.10 0.17 SUPPLIES, REPAIR & MAINTENANCE 179.72 179.72 4100.00 3920.28 0.04 OTHER SERVICES & CHARGES 2658.88 2718.88 28550.00 25831.12 0.10 MISCELLANEOUS 273.00 273.00 6650.00 6377.00 0.04 CAPITAL OUTLAY 2015.00 2015.00 0.00 - 2015.00 0.00 DEBT SERVICE 0.00 5110.00 5110.00 0.00 TRANSFERS 0.00 110000.00 110000.00 0.00 COST OF SALES 58907.38 116482.65 883450.00 766967.35 0.13 0.00 11487.00 11487.00 0.00 OTHER TOTAL 74030.73 141652.15 1167265.00 1025612.85 0.12 REVENUE REPORT - WATER SEWER /FUND FEDERAL GRANTS 4999.00 7250.00 0.00 - 7250.00 0.00 WATER SALES 26862.33 63868.50 424600.00 360731.50 0.15 WATER METER SALES 646.00 801.00 5000.00 4199.00 0.16 0.16 REFUSE SERVICES 19544.21 36244.57 222000.00 185755.43 SEWER SERVICES 27245.80 88366.87 523000.00 434633.13 0.17 PENALTY CHARGES -17.04 1013.52 0.00 - 1013.52 0.00 INTEREST EARNED 0.00 31442.28 40000.00 8557.72 0.79 REFUNDS h REIMBURSEMENTS 0.00 0.00 0.00 0.00 0.00 OTHER 225.00 225.00 5000.00 4775.00 0.04 TOTAL 79505.30 229211.74 1219600.00 990388.26 0.19 EXPENSE REPORT - WATER SEWER /FUND OPERATIONS 18408.00 36816.00 1043253.00 1006437.00 0.04 WATER 14943.16 51687.29 123206.00 71518.71 0.42 SEWER 17792.13 56000.76 167318.00 111317.24 0.33 TOTAL 51143.29 144504.05 1333777.00 1189272.95 0.11 0 HUTCHINSON HOUSING AND • REDEVELOPMENT AUTHORITY 133 Third Avenue S.W. • Hutchinson, Minnesota 55350 f2r Telephone: (612) 587 -2168 u`D � EQUAL HOUSING OPPORTUNITY January 20, 1984 Mayor Bob Stearns 375 let Ave. NW Hutchinson, MN 55350 Dear Mayor Stearns: This letter shall serve as notification that the following indi- viduals have been recommended and will accept appointment to the senior center advisory board. Elaine Black - 2 year term Ruth Engel - 2 year term Arnold Rotzien - 2 year term Lenard Schuft - 2 year term Norine Riesberg - 1 year term These individuals will replace Jean Peterson, Hazel Sitz and Carol Haukos whose two year terms expired December 31, 1983, and Joan Phillips who resigned effective December 31, 1983 with one year remaining in her two year term. Lenard Schuft's initial two year term also expired on December 31, 1983, however, he would accept reappointment to another two year term. Additional board members are J. Harold Beytien and Helen Plaisance. Since city ordinance requires the mayor to designate a board chair- person we ask that you consider this appointment also. Mr. Beytien has expressed his willingness to serve as chairperson if so desired. We ask that you consider these appointments as soon as it is con- - venient at an upcoming city council meeting. Should you have any questions please feel free to contact either myself or senior center coordinator Barb Haugen. Thank you for your attention to this matter. Very truly yours, Carol Haukos Executive Director • RESOLUTION NO. 7680 • CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Power Washer $ ,825.0 Cleaning & Equip. Street Yes HII Distributing Brooms ,995.0 Parts for Street Sweeper Street Yes 4cQueen's Paint 1931.25 Street Marking Street Yes Patco The following items were authorized due to an emergency need: ITEM I COST I PURPOSE I DEPT. IBUDGET I VENDOR Date Approved: Motion made by: Seconded by: March 27. 1984 Resolution submitted for Council action by: RESOLUTION NO. 7687 RESOLUTION ACCEPTING PLEDGED SECURITY FROM FIRST BANK MINNEAPOLIS WHEREAS, the First Bank of Minneapolis, a duly designated depository of the City, has pledged the following security: Coleman,Wl Jt. School Dist. Due 04 -01 -91 5.40% $150,000.00 Bldg. Bond Berwick, PA 1979 Area Sch. Due 03 -01 -92 6.10% 150,000.00 Dist. G.O. Bond City of Taunton, Mass. Due 10 -01 -92 6.00% 150,000.00 Sewer Bond Parish of Assumption Due 03 -01 -93 6.125% 335,000.00 Louisiana G.O. Broward Cnty. Fl. Ser A Due 09 -01 -94 6.45% 430,000.00 Wtr. Swr. Util. Rev. Bond Broward Cnty. Fla. Ser. A. Due 09 -01 -94 6.45% 410,000.00 Wtr. Swr. Util. Rev. Bond $1,625,000.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the City Treasurer is hereby authorized to accept said pledged security being held at First National Bank of St.'Paul. Adopted by the City Council this 27th day of March, 1984. Robert H. Stearns ATTEST: Mayor Gary D. Plotz City Clerk y —"5L ,I of NiAR196 LU m co ,8 Norm /Hain Hutchinson, Minnesota 55350 (612) 587-5252 March 9, 1984 City Council City Hall ' 37 Washington Ave. W. Hutchinson, MN 55350 Dear City council Members, The Hutchinson Area Chamber of Commerce has sponsored a Community Clean -Up Campaign for the past six years utilizing youth groups. Each year they have picked up over a ton of litter along the high- ways entering Hutchinson, the riverbanks and parks. The date set for the 1984 Spring Clean Up is Saturday, May 5th. Many groups will be participating and two Hutchinson firms will pro- vide treats for the youth after the Clean -Up, 7 -Up /Northland Beverage and Hardee's. We are asking the cooperation of the City of Hutchinson in the following: 1. Permission to use the bandshell in Library Square as a headquarters for the youth groups to meet, get their instructions and materials and to gather after the Clean -Up. We will be sure to leave the area clean. 2. Assistance from the Street Dept. in removing the bags of litter the youth collect in the area. We would request a truck and driver or arrangement for litter removal. 3. Guidance and counsel from the Street Dept. so the youth clean the most important areas. 4. Permission will be requested from the County Dump to dump the litter at no charge. This is especially necessary if individuals help remove the bags of litter on county roads with their own trucks and from our own City truck. 5. Maplewood students will be arranging a Clean -Up activity on Thursday, May 3rd. This is an event in which the youth groups work very hard, have a good time and feel they have participated in a worthy project for their community. Hopefully, it can continue annually and grow in participa- tion SL�r/ C H Area Chamber of Commerce l - -�Z. 0 M E M O R A N D U M DATE: — March 23, 1984 — — TO: Mayor and City Council — ------------------------- FROM: Gary D. Plotz, City Administrator — ------------------------- SUBJECT: Jaycee SuperSkate Fund Raiser --- --------------- -------- - - - - - -- Attached is a letter from James Merrills on behalf of the Minnesota Jaycee Women fund - raising program for the Association of Retarded Citizens. Although the City is a strong supporter of Jaycee events, including the Water Carnival, and other such events, the City's past policy is not to make donations for fund raising events as it would be setting a precedent for other such groups to come before the City Council. Attachment /ms � 21 March, 1984 Dear Mr. Plotz, This letter of request is directed to the city council; reference our talk on 'Tuesday, March 20th. The subject; approval of funds from the city council on behalf of the City of Hutchinson and the Hutchinson Police Department, to, the association for Retarded Citizens. On Sunday, April 8, the Minnesota Jaycee Women, in coop- eration with our local chapter, will sponsor a statewide 'SuperSkate'. Hutchinson is chosen of 11 cities in the state to participate with the utilization of our skating rink, loc- ated on highway 7 east. I am endeavoring to make Hutchinson first in this drive in 2 ways: the city with the highest donorship, and with the highest single sponsorship. In one (1) week I have gained the support of a near 200 bussinesses throughout the city, ana have cleared over 52000 in pledge support. (This does not include the pledges received from other children and adults in our city). bussinesses are asked to sponsor, cents - per -mile, toward the 100 mile marathon that I will be participating in. I have been receiving between five and twentyfive dollars from each. Your support would be appreciated. Please notify me before the pledge turn -in date, April 6. Thank you. Sincerely, J es L. Its aolewood Acad. Staff Dlember J a' 0 �r it'3£ii£A$. Tarnl $aukos has served the pity mPll as a member of thr Srninr Muisnrg Uaard for the past two (2) gears and Into (2) months; ID9£lt£A-5. Carnl 3ankns has srrued faithfully and diligPntlg giving of her fimr and talrnts tamard the rnrirhmrnt of fhr (City. ma e13£££Y(D$£, BE 3E EE- 50£11£sD 33JI ER= (3e11 VD31i1C:3t MY m Tnjj Ql} m3mumAe CHAT, derp apprPttatinn is hPrrhg PxprrssPd In Craml 3ankns fnr hrr afurr- mentioned BPrnttes and thr gratiludr of Mutthinsau and the titizene Iherraf is hrrebg PxprrBBPd. Abapted by the Titg Tmunril this 27t4 bag of 9{arth. 1484. Gary P. Illatz City Clerk r7 'e4--. m Y 19H£R£A5, Jean Prlerr,an Iias servrd the City well as a mrmbrr of the Sruine Adnisorg Board for the past two (2) gears and two (2) mauths; ER£R =AS, Jean ITetrrsnn has served faithfullg and diligently giving of hrr time and talents toward the enrirtiment of the Titg,' NOM ZH£R£3;dR£, BE 3C RE50t'U£sp Bu CUE nau T(7911 nc dY LH£ c3cv MY RUET i3NSON. m3i'iN£SOgA: FHAe „ deep appreciation is hereby expressed to 3ran 3.letrrsnn for her afurc- mentioned servirea and the gratitude of Hutchinsnu and the riliz ens therrnf is hereby rxprrssed. Adopted by the Titg Tnunril lhis 2714 day of iiiarrh, 1984. I'� 1 (5ax'y f7. �Tlofa Citg Erlerk Robert H. Stearns Mayor i 0 IA£'£ii£AS, 3nan pillips has served 14e Citg well as a memher of Seniar lldvisarg ?inard far the past tma (2) gears and tma (2) months; OH£n£Y+S, 3nan Phillips has served fait.lfullg and diligentlg giving of her time and talents tnmard the enrichment of the Titg, NOM ,HEF£y03{£, i3£ 3t= it£SOtU£il VV EH£ C79M TMUNT3t MY ENE C3E41 E,RAg, deep agpreriatinn is ilerehg expressed to 3nan Millips far her afore- mentioned Heruires and the gratitude of Hutrhinson and the ritiseas tllerenf is herehg expressed. Aanpled hg the gitg cnunril this 27th dag of flarrh, 1934. (garg >Z. �Ilats (fitg Clerk Robert H. Sfearne magas DIE£3{£t{5, Hazel Sits ijas serued thr nitg well no a member of 14P SPntor Aauisnrg Bnard far the past torn (2) gPars and tmn (2) manths; wjj£n£ia8, 1ase1 Sitz hus serurd faithfully and diligentlg giving of her time and talents tomard the enrichment of the City, NOM 9M£ii£Y(9R.£, BE 3a 11ZE50CUEB 73V C'8£ c3EV Toum3i OY ERE c3EV my HUMB3N50r, M3id1G£SdeA: CITIA9, deep appreriatinn is hereby expressed to zluzel Sitz far her afore- mentinned seruires and The gratitude of Rufchinsun and the citizens thereof is herPhy expressed. Aanpted bg the City Taunril this 27th day of Marrh. 1984. (Barg B. Mats Critg Clerk 0 3A££R£113. Virgil Cnebel has served the Citg well as a membrr of the 'aospital 34nard far the past fen PH) gears; 3D8£R£A3. Virgil Marbel has nerved faithfully and diligentlg giving of his time and talents fravard the enrichmrnt of the City. Nor cR£R££OR£. BE 3E RE50C '£f7 Bm CH£ nuv cG^uNc3t MY en£ nzv Gnu' MrM3n5ON, 03NNE30EA: d�HA ?, deep appreciation is hereby expressed to 17irgil Tiaebel far his afnrr- menfianed services and the gratitude of Rutchinson and the citizens therenf is hereby expressed. Mnpted bg the City Crnuncil this 27th dag of Carrh, 1984. 12) 587 -5151 F CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 TO: Mayor S City Council FROM: Tree Board DATE: March 23, 1984 SUBJECT: 1984 Tree Removal Bid The Tree Board received two bids for diseased elm tree removal in 1984. Carrs Tree Service, Ottertail, Minnesota and Otto's Tree Service from Lester Prairie. Otto's Tree Service, the low bidder, was selected, but could not secure a performance bond. The second bidders bid was reviewed, and his prices were felt to be too high. The board then re- viewed the contract specifications, and recommend that both bids be rejected and that the bid be re -let with only stump removal being the item bid upon. Due to our decrease in elm loss each year and with less than 30% of the people utilizing our city contractor in 1983, the Tree Board felt our disease program had reached a level where by we no longer needed a city contractor for our disease season. The Tree Board recommends that the Mayor S City Council reject all bids submitted for the 1984 Tree and Stump Removal Contract and that bids be re -let for a 1984 Stump Removal Contract. klm F— d— . BID TABULATION CITY OF HUTCHINSON PROJECT 1984 Tree Removal & StumD Removal DATE March 13, 1984 -'1:30 P.M. BIDDER SURETY AMOUNT DELIVERY Carr's Tree Service, Inc. Otter Tail, MN 10% $43,090.17 Otto's Tree Service Lester Prairie, MN 10% 31,453.23 Zf // / 0 17// (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN_ 55350 M E M O R A N D U M DATE: March 27, 1984 TO: _ Mayor 6 City Council- - - - - - _ _ - _ _ _ FROM: Water Billing Dept. _ _ _ - - - - SUBJECT: - Delinquent dater Accounts _ - _ - - _ - _ - Attached is a listing of the delinquent water accounts for the month of March. Recommend water service be discontinued on Monday, April 2, 1984 at Noon. 1- 395 - 0616 -071 Steve Rowley 20 Parkview Ln Hector MN 55342 616 Franklin St 192.99 Wm. James 1- 415- 0045 -041 Wayne Dukette 45 Glen St. N. Hutchinson MN 55350 45 Glen St. N 32.15 Kenneth Norton I 1 140 Promises to pay 31,3' 1 -570- 0518 -031 Michael Busch 518 Jefferson St. S. Hutchinson MN 55350 518 Jefferson St. S. 61,22 1- 395 - 0806 -072 Wendell DeLong Route 2 Hutchinson MN 55350 806 Franklin St 39.67 1- 420 - 0615 -071 Dave Seifert 615 Glen St. S. Hutchinson MN 55350 615 Glen St. S. 49.76 1- 685- 0605 -091 Alton Wicklund 605 Main St. S. Hutchinson MN 55350 605 Main St. S. 63.60 Promises to pay 4/04 2- 670- 0325 -031 Mark Smilanich 1009 11th Ave. S. Hopkins MN 55343 325 Lynn Rd 40.65 Steve Barton 1 -565- 0026 -051 Randall Norcutt 26 Jefferson St N Hutchinson MN 55350 26 Jefferson St N 44,82 Paul Janousek Promises to pay 4/04 1- 685 -0616 -061 Stan Koci Jr 580 Milwaukee Ave. Hutchinson MN 55350 616 Main St. South 75.58 0, • JAMES H. SCHAEFER ATTORNEYS AT LAW LOS 2nd A•w S. W. P. 0. Sn. 363 HUTCHINSON, MINN. 58330 1- 632- 587.7200 Mr. Gary D. Plotz City Administrator HUTCHINSON CITY HALL Hutchinson, MN 55350 RE Dear Gary: 0 March 9, 1984 City Attorney Salary > � S MAR 1984 By ........_ , To the best of my knowledge no action has been taken to approve or disapprove my requested salary increase for the 1984 fiscal year. Could you please set this matter as an agenda item for the next council meeting so that this issue may be formally resolved. JHS:dl.o Sincerely yours, SCHAEFER LAW OFFICE By/ James H. Schaefer Hutchinson City Attorney 12) 587 -5151 r CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 TO: Mayor 6 City Council FROM: Bruce Ericson, Parks b Recreation Director DATE: March 22, 1984 SUBJECT: Luce Line Trail At the March meeting of the Parks & Recreation Board, two members of the Department of Natural Resources were present to provide the board with an update. Mr. Gordon Kimball (St. Paul) and Mr. Dave Wolf (New Ulm) were asked to attend the meeting and provide this information. The board had been discussing bike trails and agreed that the Luce Line Trail was the ideal location to develope such a trail. The presentation included information about development which has been completed as well as future plans. Specific information included: -the trail has been completed between Plymouth and Winsted - future plans include the development of the trail west to Cosmos -funds are available in 1984 for the development of the trail from Winsted to Hutchinson. . Following a discussion regarding the development of the trail and noting that there is opposition to future development mainly in the Winsted area, the board recommended that the Mayor S City Council pass a resolution in support of the development of the Luce Line trail from Winsted through Hutchinson. klm 9 -g RESOLUTION NO. 7686 LUCE LINE TRAIL BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MCLEOD COUNTY, MINNESOTA: WHEREAS, The City of Hutchinson and the Parks 5 Recreation Board recognizes the need for recreational trail development in Hutchinson. WHEREAS, the Parks & Recreation Board recommends that the Luce Line trail be developed for recreation purposes. WHEREAS, the Luce Line trail is under the jurisdiction of the State of Minnesota, Department of Natural Resources. WHEREAS, The Department of Natural Resources has indicated that funds are available for the future development of the trail. - WHEREAS, the future development of the Luce Line Trail would expand the recreational opportunities to the residents of Hutchinson. NOW, THEREFORE BE IT RESOLVED that the Mayor and City Council of the City of Hutchinson support the development of the Luce Line trail from Winsted up to and through Hutchinson. Adopted by the City Council on this 27th day of March, 1984. ,ATTEST: Gary D. Plotz City Clerk Robert H. Stearns Mayor • 0 0 (612) 879 -2311 E CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: March 23, 1984 TO: City Council FROM: Kaye Link, Secretary_ SUBJECT: Intoxicating Liquor License Renewals _ _ _ _ _ _ I have received applications to renew CLUB INTOXICATING LIQUOR LICENSES from the following: American Legion Post #96 V.F.W. Post #906 Hutchinson Elks Lodge #2427 Crow River Country Club Police Chief Dean O'Borsky has reviewed the applications and recommends approval. I have received application to renew "On -Sale" License for Intoxicating Liquor from the following: T. L. Scalawags LeBistro Cafe on the Park, Inc. Velvet Coach O'Toole's Pub Gold Coin Chinese Restaurant Police Chief Dean O'Borsky has reviewed the applications and recommends approval with the exception of T. L. Scalawags. Chief O'Borsky recommends approval of the T. L. Scalawags license with the stipulation that "liquor to be served in restaurant /bar area. Not to include bowling alley." (612) 587 -5151 CITY OF HUTCHINSON aF 64 37 WASHINGTON AVENUE WEST �►^� HUTCHINSON, MINN. 55350 March 21, 1984 Mayor Robert Stearns and the Hutchinson City Council RE: Liquor License for T. L. Scalawags, Inc. Dear Mayor Stearns: In April of 1980 the city of Hutchinson issued to T. L. Scalawags, Inc. an onsale liquor license for premises described as "T. L. Scalawags, Inc. ". That license had several conditions, among them the.condition that the license shall cover the Hutch Bowl except the game room. The city of Hutchinson may issue only licenses to authorized clubs, hotels or restaurants. Minnesota Statutes specifically defines restaurant as "any establishment under the control of a single proprietor or manager having appropriate facilities capable of preparing any and all types of meals during the hours of operation; and capable of seating and serving at least 85 people in the principal dining room at any one time." Hutchinson City Ordinance 806:20 Subd. 2 states, "Each license shall be issued to the applicant only and only for the premises described in the application." It is my opinion that a liquor license which would limit the sale of alcoholic beverages to the restaurant and bar portions of T. L. Scalawags, Inc. would be an appropriate issuance of a restaurant liquor license since T. L. Scalawags, Inc. as so constituted meets the definition of a restaurant. I do not feel that issuance of a license which would allow or permit the sale of intoxicating liquors directly to patrons of Crow River Lanes would be appropriate since T. L. Scalawags, Inc. and Crow River Lanes are two separate establish- ments under individual proprietorship. It would be appropriate for Crow River Lanes to obtain a 3.2 beer license and if it desires to permit the consumption of intoxicating liquors on its premises,Crow River Lanes should apply to the State of Minnesota for a bottle club liquor license. To summarize my feelings, I believe that although a restaurant may have a supper "bar" area it is clear that the operation of the bar and restaurant must be under the control of q__ter Mayor Robert Stearns and Hutchinson City Council March 21, 1984 Page Two a single proprietor and /or manager. If the bowling alley is to be served by Scalawags' liquor license, the Hutch Bowl and Scalawags should both be under identical proprietorship and management. It is not sufficient that the entire building be owned by one individual or corporation if the businesses are being operated independently of each other. A copy of this letter is being provided to Dean O'Borsky, Gary Plotz, Tom Dolder and Crow River Lanes. It is hopeful that if they have any response they will be present at the March 27, 1984 council meeting at which time the council will take action on the application for liquor license. Sincerely yours, SCHAEFER LAW OFFICE By/ �'°'J `IC1 /ray Ja es H. Schaefer Hutchinson City Attorney JHS:dlp cc: Dean O'Borsky Gary Plotz Tom Dolder Crow River Lanes 0 9 /n,�D City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE Approved by: Building Fire Application shall be submitted at Police least days prior to the Gambling occasion I, Norita Levy, President AND 1, Name of Authorized Officer of Organization JoAnn Gehlen Name of Designated Gambling Manager Hereby submit in duplicate this application for a license to conduct the game of bingo in accordance with the provisions of the City of Hutchinson Ordinance NO. 655 and Minnesota Statutes Chapter 349 for the license year ending 1984 Signatures: Authorized Officer of Orga! azation Des! nated Gambling Manager of organization A. The following is to be completed by the duly authorized officer of. the organization: 1. True Name: Levy Norita (last). (first) (middle) 2. Residence Address: Adams St. i P. 0.-pox 21 Hutchinson, MN (street) (city) (state) (zip 50 3. Date of Birth: 10 -22 -35 4. Place of Birth Hutchinson, MN (mo /day /year) (city /state) 5. Have you ever been convicted of any crime other than a traffic offense? Yes No x If Yes, explain B. The following is to be completed by the designated gambling manager of organization: 1. True Name: Gehl_gns, _ JoAnn (last) (first) (middle) Lake View Terrace Lot 67 2. Residence Address: Box 112 Hutchinson, MN 55350 (street) (city) (state) (zip) 3. Date of Birth: 11 -15 -41 4. Place of Birth: Hutchinson, MN (mo /day /year) (city /state) 5. Have you ever been convicted of any crime other than a traffic offense? Yes No x If yes, explain _ 6. How long have you been a member of the organization? Since'76 7. Attach a copy of the official resolution or official action designating you gambling manager. C. Game Information: 1. Place where gambling devices will be used 225 Washington Ave. E 2. Date or dates gambling devices will be used various (date and /or day(s) 3. Hours of the day gambling devices will be used: of week) From M. To A.M. P M P.M. 4. Maximum number of players 5. Will pr-"zes be paid in money or merchandise? merchandise 6. Will refreshments be served during the time the gambling devices will be used? Yes No If so, will a charge be made for such refreshments? Yes NO Refreshments are served by the Elks. D. Organization Information: 1. Address where regular meetings are held 225 Washington Ave. E. 2. Day and time of meetings 2nd S 4th Tuesdays 8 p.m. 3. Is the applicant organization organized under the laws of the State of Minnesota? Yes x No 4. How long has the organization been in existence? since 1976 4a. How many members in the organization? 55 5. What is the purpose of the organization? charitable 6. Officers of the Organization: Name Address Title Norita Lev Box 21 Hutchinson MN 55350 President JoAnn Gehlen Box 112 Hutchinson MN 55350 Secretary Doris Strand 68 4th Ave. NW Hutchinsong MN 55350 Treasurer 7. Give names of officers or any other persons paid for services to the organization: Address Title Name NONE • D. Organization Information: (Continued) B. In whose custody will organization records be kept? Name JoAnn Gehlen Address Hutchinson MN 9. If the organization carries sufficient insurance to compensate the players in the event any injury is sustained by players while gambling devices are used, or while on the licensed premises, please state the Name of Insurer None and Policy No. 10. Have you (Manager g Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices? yes 11. Attach a list of all active members of the organization. E. The following information is provided concerning a fidelity bond given by the gambling manager in favor -of the organization. 1. Name of bonding company Northwestern National Insurance Co. 2. Address of bonding company Milwaukee WI 3. Amount and duration of bond $2,000 ea Sec. d Tress. - continuous 4. Application is hereby made for waiver of the bonding requirements. Yes No x I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 655 relating to gambling, and I will familiarize myself with the contents thereof. Signature of authorized officer of organization Date: 4 /dy i ._...__t +.0... "ic__0n this / _ day of .� - •' ---- - , C:17'mr,upY3 uge R tl!s ".. t . LEOC y1g t to of D of Y aoaiaw v NN'n- 01l9ndAW10N ssion expir orb Subsc ,ribed a d swos Vt0 be of mel% notary public-on 'hid " day of �'? 19 �/� &1-, tie i Sig N Lure Notary Public commission., expires on LYLE R. JENSEN - MD'TAMIWLIC - MINNESOTA �. MCLEOD COUN' —Y. J `V/ My Canmiss�r��'P.yts /.��yr- L� lys I M E M O R A N D U M DATE: _March 23,_ 1984 TO; Mayor & City ------- Council — ----- — — — — — — — — — — — — — — — — — — — FROM: Gary D. Plotz, City Administrator — — — — — — — — — — — — — — — SUBJECT: Resolution No. 7562 - Sidewalk Program --------------------------------- Attached is Resolution No. 7562 ordering the improvement, plans, and specifications for the City sidewalk program. On November 8, 1983 the Resolution passed on an unanimous 3 -0 vote. It would be appropriate to resubmit this Resolution for another vote inasmuch as a four - fifths vote of the membership is required by State Statute 429.031, Sub - Section 1. Attachment : /ms q—a RESOLUX, ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS 1'ft 3 PROJECT N0. 84 -02 l Part III J ArG Resolution No. 7562 �Yh„/T,/, ! � WHEREAS, a resolution of the city council adopted the 25th day of October, 1983, fixed a date for a council hearing on the proposed improvement of City Sidewalk System and City Sidewalk Assessment District by the Removal, Replacement and Construction of Sidewalk, AND WHEREAS, ten days' published notice of the hearing through two weekly publications of the required notice was given and the hearing was held thereon on the 8th day of November, 1983, at which all persons desiring to be heard were given an opportunity to be heard thereon, NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is hereby ordered as proposed in the council resolution adopted the 25th day of October, 1983. 2. Marlow V. Priebe is hpr€by desi improvement. He shall prepare,,plans and improvement. Adopted by the council this 8th day of 6 as the engineer for this 'ications for the making of such , 1983. 0 • , MINUTES 186 • REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, NOVEMBER 8, 1983 1. The meeting was called to order by Vice -Mayor Gruenhagen at 8:15 P.M., with the following present: Alderman Mike Carls, Alderman John Mlinar and Vice -Mayor Kenneth Gruenhagen. Absent: Mayor James G. DeMeyer and Alderman Ted Beatty. Also present: City Administrator Gary D. Plotz, City Engineer Marlow V. Priebe, and City Attorney James Schaefer. 2. INVOCATION The invocation was given by the Reverend Keith E. Duehn. 3. MINUTES The minutes of the public hearing of October 17, 1983, and regular meeting of October 25, 1983, were approved as presented,upon motion by Alderman Carls, seconded by Alderman Mlinar and approved unanimously. 4. PUBLIC HEARING - 8:20 P.M. �) IMPROVEMENT PROJECT 84 -02 (SIDEWALK PORTION) Vice -Mayor Gruenhagen called the hearing to order at 8:20 P.M. City Engineer Priebe reported project 84 -02 Was for the improvement of a City sidewalk system and City sidewalk assessment district by the removal, replacement and construction of sidewalk. The estimated cost of the project was $100,000. The procedure would be to notify the property owner a second time after bids were taken regarding square footage and cost involved .and to offer him /her the opportunity to choose between the City doing the project or the property owner doing the work. No one was present to be heard regarding the project. The motion was made by Alderman Mlinar to close the hearing at 8:26 P.M. Motion seconded by Alderman Carls and carried unanimously. .: Alderman Mlinar moved to approve the project and waive reading and adopt Resolution No. 7562. Motion seconded by Alderman Carls and unanimously approved. 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) PRESENTATION OF A DEVELOPMENT PROPOSAL BY RICHARD SMITH Mr. Richard Smith presented a proposed plan for destruction of all buildings down to the sewing center in the Cenex block and construction of a two - story, l RESOLUTION NO. 7688 RESOLUTION RESCINDING RESOLUTION NO. 7562 AND ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS PROJECT NO. 84 -02, PART III WHEREAS, a resolution of the City Council adopted the 25th day of October, 1983, fixed a date for a Council hearing on the proposed improvement of City sidewalk system and City Sidewalk Assessment District by the removal, replacement and construction of sidewalk, AND WHEREAS, ten days' published notice of the hearing through two weekly publications of the required notice was given and the hearing was held thereon on the 8th day of November, 1983, at which all persons desiring to be heard were given an opportunity to be heard thereon, NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is hereby ordered as proposed in the Council resolution adopted the 25th day of October, 1983. 2. Marlow V. Priebe is hereby designated as the engineer for this improve- ment. He shall prepare plans and specifications for the making of such improve- ment. Adopted by the City Council this 27th day of March, 1984. ATTEST: Gary D. Plotz City Clerk Robert H. Stearns Mayor 0 0 M E M O R A N D U M DATE: March 23, 1984 TO: —Mayor 5 City Council — — — -- — — — — — — — — — — — — — — — — FROM: Gary D. Plotz, City Administrator — — — SUBJECT: _ Resolution No. 7611 _Project No.- 84 -01, Part II _ — - -- — — — Attached is a copy of Resolution No. 7611 that was approved December 27, 1983. The Resolution is for the gravel base, bituminous surfacing and appurtenances for Hilltop Addition. This is the same Resolution that you will be holding an assessment hearing on April 10, 1984. Resolution No. 7611 was formally voted on by a 3 -0 -1 vote, being that there was one abstention by Mayor DeMeyer. it is likewise appropriate that we re -vote on this Resolution inasmuch as a four fifths vote of the member- ship is required to proceed with the project. Attachment /ms 9 �� l U G RESOLUTION NO. 7611 j RESOLUTION ORDERING IMPROVEMENT AND `�DNv'•��v PREPARATION OF PLANS AND SPECIFICATIONS l LL n �rn,', PROJECT N0. 84 -01, PART II WHEREAS, a resolution of the City Council adopted the 22nd day of November, 1983, fixed a date for a council hearing on the proposed improvement of Hilltop Lane and Connecticut Street in Hilltop Addition by the construction of Gravel Base, Bituminous Surfacing and Appurtenances; AND 101EREAS, ten days' published notice of the hearing through two weekly publications of the required notice was given and the hearing was held thereon on the 27th day of December, 1983, at which all persons desiring to be heard were given an opportunity to be heard thereon. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is hereby ordered as proposed in the council resolution adopted the. 22nd day of November, 1983. 2. Marlow V. Priebe is-hereby designated as the engineer for this improvement. He shall prepare plans and specifications for the making of such improvement. Adopted by the council this 27th day of December, 1983. Alderman A^x'1(U Alderman Clerk %3 IQ 6 • 222 Council Minutes - De`cember 27, 1983 • It was moved by Alderman Gruenhagen, seconded by Alderman Beatty, to close the hearing at 8:30 P.M. Motion approved unanimously. The motion was made by Alderman Beatty to approve preparation of assessment roll "No. 186 for project 83 -10 and to waive reading and adopt Resolution No. 7605. Alderman Carls seconded the motion, and it unanimously cvarried. Alderman Gruenhagen made the motion to hold a public he4rjng_on. January 10, 1984 at 8:00 P.M. regarding the proposed assessment cost and to waive reading and adopt Resolution No. 7606. Motion seconded by Alderman Beatty and carried unanimously. It was moved by Alderman Beatty that the Building Official grant a temporary certificate_ of occupancy for that portion of the building involving the Masons until such time as construction work can be done and that the insurance policy carried by the Masons and Lorraine Meyer on the building name the City as co- insured and that a hold harmless agreement be drafted in favor of the City. Alderman Gruenhagen seconded the motion, and it unanimously carried. (b) IMPROVEMENT PROJECT 84 -01, HILLTOP ADDITION City Engineer Priebe reported that a hearing - date on project 84 -01, Part II, had been fixed for tonight's meeting. The proposed improvement on Hilltop Lane and Connecticut Street in Hilltop Addition called for construction-of gravel base, bituminous surfacing and appurtenances at an estimated cost of 326,000. Judy Kopesky, 430 Shady Ridge Road, objected to the assessment of _3700. She stated that three years ago she received a bill of assessment costs. Her property in Hilltop Addition was sold in May, with a June closing, and the assessment search did not indicate an upcoming assessment. She wondered who was responsible to pay the bill. Richard Bausch,-420 Shady Ridge Road, comment6b'.he Vad`ho'knowledge of a pending assessment. He felt it should have been brought to his attention when the assessment search was done on the property. Pat Mikulecky, 385 Connecticut, stated his property was located in the subdivision under discussion. When he purchased his lot about five years ago, he was given a copy of the subdivision agreement by the developer. The City recently prepared an assessment search on his property, and it showed a proposed project for surfacing. He inquired as to what options the Council had at this point to proceed for the balance of the project and keep in compliance with the subdivision agreement. . i Council Minutes - December 27, 1983 Discussion was given to subdivision agreements, and the City Attorney reported he would check with the County to determine if all known subdivision agreements had been recorded. If not, they would be recorded. The motion was made by Alderman Gruenhagen to close the hearing. Alderman Beatty seconded the motion, and it was approved unanimously. It was moved by Alderman Beatty, seconded by Alderman Gruenhagen, to order the improvement and the preparation of plans and specifications for project 84 -01 and to waive reading and adopt Resolution No. 7611. The motion carried, with the Chair abstaining from voting. 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR DIRECTOR OF ENGINEERING TO ATTEND CITY - ENGINEERS ASSOCIATION CONFERENCE JANUARY 18 -20, 1984 Following discussion, Alderman Carls moved to approve the request. Motion seconded by Alderman Beatty and carried unanimously. (b) REPORT BY CITY ATTORNEY REGARDING PROCEDURAL AND COMPLIANCE AUDIT City Attorney Schaefer reported he had received a phone call today from Thomas Gilbertson of the State Auditor's office. The auditor's office had reviewed Mr. Schaefer's letter and felt they were prepared to give an estimate of the costs for a procedural and compliance audit. The estimated cost was $8,400, which included approximately four weeks of research and one week of on -site work. A follow -up letter would be forthcoming. Mayor DeMeyer requested action from the Council members regarding the State audit. It was the recommendation of the City Attorney to table the item until the next meeting inasmuch as three of the Council members present were "lame ducks." It was the consensus of the Council to wait for •a response from the Auditor's office and no action was taken. 6. RESOLUTIONS AND ORDINANCES -. - (a) ORDINANCE NO. 23/83 - AN ORDINANCE AUTHORIZING THE SALE OF MINICIPALLY OWNED REAL PROPERTY LEGALLY DESCRIBED AS: LOT 10, BLOCK 13, SOUTH HALF OF THE CITY OF HUTCHINSON Mayor DeMeyer stated that the language in the proposed ordinance reTated to action already taken and was, therefore, improper. Alderman Beatty made the motion to waive the second reading and adopt Ordinance No. 678. Motion seconded by Alderman Gruenhagen and carried, with Aldermen Gruenhagen, Beatty and Carls voting aye and Mayor DeMeyer voting nay.. :. . _ , . L� • 0 0 RESOLUTION NO. 7689 RESOLUTION RESCINDING RESOLUTION NO. 7611 AND ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS PROJECT NO. 84 -01, PART II WHEREAS, a resolution of the City Council adopted the 22nd day of November, 1983, fixed a date for a Council hearing on the proposed improvement of Hilltop Lane and Connecticut Street in Hilltop Addition by the construction of gravel base, bituminous surfacing and appurtenances; AND WHEREAS, ten days' published notice of the hearing through two weekly publications of the required notice was given and the hearing was held thereon on the 27th day of December, 1983, at which all persons desiring to be heard were given an opportunity to be heard thereon. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is hereby ordered as proposed in the Council resolution adopted the 22nd day of November, 1983. 2. Marlow V. Priebe is hereby designated as the engineer for this improve- ment. He shall prepare plans and specifications for the making of such improve- ment. Adopted by the City Council this 27th day of March, 1984. Robert H. Stearns Mayor ATTEST: Gary D. Plotz City Clerk . 1 • 0 M E M O R A N D U M DATE: March 23, 1984 TO: Mayor S City Council — ------------------------- - — — — — — FROM: Gary D. Plotz, City Administrator SUBJECT: Tax Statement for Louis F. Brunner --- ------------------------ - - - - -- Attached is Mr. Louis F. Brunner's 1984 payable tax statement. There are several items that we should review regarding the background of his tax statement. CHANGE FROM HOMESTEAD CREDIT TO NON - HOMESTEAD CREDIT The status of parcel No. 23- 3561 -000 changed in 1983 from a homestead property to a non - homestead rental property. The financial impact of going from the homestead property to lion- homestead is the primary reason why Mr. Brunner's tax statement went from a 1983 payable of $300 to $400 to a 1984 payable of $1,302.20. I requested Ken Merrill, City Accountant, to prepare an analysis of Mr. Brunner's 1984 tax statement payable showing differences between homestead and non- homestead. This analysis is attached. I have forwarded a copy of the analysis to Mr. Brunner. TAX INCREMENT LINE ITEM ON STATEMENT In the Thursday,:March 22, 1984 Leader the County Auditor stated that "tax state- ments indicating amounts designated for tax increment may be misleading, since cal- culations are based on total growth and not by individual parcel." For the first time the County has included a line item in the tax statement for tax increment fi- nancing; in previous years this has not been done. We hope to meet with Lorraine Lindeman, County Treasurer, and Ed Ide, County Auditor, in the next few days to see if we can clarify this line item._ It is our opinion that the tax increment as shown should be calculated on a parcel by parcel basis rather than taking the tax increment from the shopping center and averaging that with the rather small growth of values in the downtown. In summary, the County did an averaging throughout the four tax increment areas rather than a parcel by parcel analysis; therefore, creating a misleading impres- sion to the tax payerson the impact of tax increment financing on their tax bill. For instance, Mr. Brunner's tax bill would have shown a zero tax increment inasmuch as the base assessed value was $7,889 and in 1983 his assessed value would have been $6,848, assuming the property remained homestead. 9 �-i TAX STATEMENT FOR LOUIS F. BRUNNER PAGE 2 INSIDE AND OUTSIDE THE TAX INCREMENT DISTRICT TAX PAYABLE The tax payable would be the same whether he is inside the district or outside the district. (Example: Louis Brunner - $1,302.20) The rates used to calculate assessed value are shown on the attached sheet. Attachment /ms cc: Louis F. Brunner • 0 F 'bequest is hereby made to place on the City of Hutchinson Council Agenda an explanation of the amount of tax increment assessed to individual properties in the city of Hutchinson. Also an explanation as to Fihy all property in the city of Hutchinson is not likewise assessed. ° • N W F . e � u N ° u s • o ° ._ � 0 � L r E °1` i t- 0 o r. • ur E.' O z 111 V J d M Q � Q CL X F d F— C C J W N a � 0 Cr d 0 LL 0 > F- C Z D w U w F O Q J N � V: � U o O Q� F w J H Z Q� O 00 Z 00 Q W W W yJ m � 0 s Q Ic 6 `C C O C 2 J i r ¢ J z Q < L Do r _KI F Y LL r: F U: E F � � d 4 WLL v `-N X — ° D o O Q� F w J H Z Q� O 00 Z 00 Q W W W yJ m � 0 s Q Ic 6 `C C O C 2 J i r ¢ J z Q < L Do F Y LL r: F U: C7 F T OT 4 WLL Z KP X t z O m 6 O 6 O 6 r T N�O �x� 20 Z w. J o C Q 0 ❑ m U1 LL - z i 0 IC C W _ - - _ 0C ¢ g 4' 0 >y M il. ZW CpCy = { C LL ` o Q ~ ti N iW: Y Qj C 'D S W t1 D LL qE T Q m jxw Q¢ N r Q f- �Q O Q 1 _ D m Y Cc 4 O r ¢ O p. i v OD!�y Y 0 1 Q> w w w Z O" °c ¢ v v 5 m F- C� Yn N ~ va _ >W - iL Ic 6 `C C O C 2 J i r ¢ J z Q < L Do V LL r: F U: C7 W T f ¢ Z G Z KP X t z O m 6 O 6 O 6 d T = Z w. J o C Q 0 ❑ m U1 LL - z i 3 IC Few W _ - - _ :r ¢ g 4' 0 >y M il. CpCy v v ` � D C O v 2 J X ¢ J z Q < Do LL r: F e C7 W T f ¢ Z cc Z KP as O m 6 O 6 O 6 d LL d 8 m m Z J�Jc J o C Q 0 ❑ m U1 LL ChCN zm=iw i 3 Few W _ - � E�EEjE� _ DOa ¢ g 4' 0 >y Q s„s0 CpCy = { =D =D LL -I- J Z LLgLLq Q ~ ti N W C v 2 J X ¢ J Q < Do W W C7 ¢ Z Z KP as Y W d d dO Z NFL ❑ W x z : zm=iw i 3 Few U Z r _ DOa ¢ g 4' 0 >y Q W LL w = { X LL -I- J Z w � Q ~ En W= >1-�r O > S C aw0 LL F Q f- �Q O Q 1 _ D m Y Nh w 3 =¢ r ¢ O Z OD!�y Y 0 1 Q> w w w Z — r Z v m 0 -0 - iL RATES USED TO CALCULATE ASSESSED VALUE FR0M MARKET VALUE - ),1IEESTEAD 5ricultural Base 'agricultural Excess 3CC Agric. 1st. Base 3CC Agric. 2nd. Base -3CC Agric. Excess in Ag. 1st. Base in Ag. 2nd. Base in Ag. "C Non Ag. 1st.. ;CC Non Ag. 2nd. 3CC Non Ag. Exc. COMMERCIAL /INDUSTRIAL 198213 RATE VALUE LUE 14`,6 1st. $54,000 17% 1st. $60,000 19`,6 Excess 19% Excess 5% 1st. $35,000 5% 1st. $30,000 14% 2nd. $19,000 14% 2nd. $30,000 1970 ------ Excess - - - - -- - - -- 19% - Excess -- 16% lst. $27,000 1st. $30,000 224 2nd. $97-0--O-Q- _2nd. $30,000 28 xcess --Excess 5% 1st. $35,000 5% 1st. $30,000 22% 2nd. $19,000 19% 2nd. $30,000 28% Excess 30% Excess Com /Ind. Base 40% 1st. $50,000 34% 1st. $50,000 Com /Ind. Excess 43% Excess 43% Excess - (ist. 50,000 applies to only one parcel per owner of several parcels) STEAD `griculture Non - Homestead Seasonal Rec- Residential 3sidential -3 Units or Less Ysial- Apartments acant Land 'itle II /MFHA /Sec. 8 ow /Moderate Income) 'iarm.Home Adm. (City less than 10,000) 1983 19 21% 40% 20% Entire Bldg. 5% Ent. Bldg 1984 19,0 21% 40% 20% L/M Part Ohh- 205; L /13 part only Note: This is only some of the approximate 30 classes of property) Sxmaple of Homestead Assessed Value Calculation "arket Value - $80,000 1983 1984 lase Value A 27,000 x .16 = $4,320 30,000 x .17 = $5,100 _ ?ase Value B 27,000 x .22 = 5,940 30,000 X .19 = 5,700 xcess Value 26,000 x .28 = 7,280 20,000 x .30 = 6,000 ;sessed or Taxable Value $17,540 $16,800 omment: The new rates used to calculate homestead residential assessed value will result in a decrease of total residential assessed value which will, generally speaking cause an increase in mill rate and a shift of property tax burden to other classes of property. Assessed Value will be le *for homes between $34,000nd $117,000 -23- ®® r 0 • M E M O R A N D U M DATE: March 23, 1984 TO: Mayor & City Council FROM: Gary D. Plotz, City Administrator SUBJECT: Sale of Vacant Property On Jorgenson Street (Lots 11 & -12, Block 3) Lots 11 and 12 of Block 3 in Hutchinson were deeded to the City with no state- ment within the deed of a parks contribution. The minutes reflect a granting of land at the time the subdivision was formed. The owner of the property, Mr. John Jorgenson, is alive and is willing to settle to release clear title to the property for resale by the City of Hutchinson. The proposed settlement is to have the City recoup the cost of assessments and accrued interest and thereafter the balance of the sale proceeds to be split on a 50/50 basis. After discussing this with the City Attorney, it was felt that all realtors in the City could be given the opportunity to sell the property,and both the City and Mr. Jorgenson could benefit from a substantial sale price through this method of sale. The appraisal on Lot 11 (15,400 sq. ft.) is $17,700, and the appraisal on Lot 12 (11,900 sq. ft.):is $15,500. Both lots are zoned for one and two family resi- dential. Prospective owners could make offers to purchase to the Council until such time the Council deems it would be an acceptable price. In keeping with the intent of the original donation, the City's profits of the sale would be applied to the future park purchase and /or development, including a recreation center, swimming pool or other appropriate like use. Presently the property is vacant and is an additional maintenance for our park de- partment. The neighborhood does have a park in the immediate area as part of the cemetery. However, it has been explained by Ralph Neumann that it is unlikely that tite cemetery would ever expand in the direction of the present location of the park swings as to change the neighborhood appearance along the street right - of -way. /ms 9— 0 0 M E M O R A N D U M DATE, March-23,-1984 - _ - _ - - TO: -Mayor S City Council - _ - _ - - FROM: Ga B. Plotz, City—Administrator — — _ — — — — — — — — SUBJECT: Unimproved Land Across from 3M On Hwy_ 22 Adjacent to Northerl Side of Crow River The above described land across from 3M on Hwy. 22 is formerly railroad right -of- way and is a total lot area of about 15,000 square feet. The appraised value in May of 1983 was $6,300. Inasmuch as the City has no plans for use of the property, the City Council re- quested this item be put on the agenda as authorization for sale of the parcel. Gas, electricity and sanitary sewer are available at the site and City water is close by. However, the land is mostly in the flood plain or flood fringe area. /ms �--41 6 0 M E -M O R A N D U M DATE: March 23, 1984 T0: Mayor & City Council FROM: Gary D. Plotz, City Administrator SUBJECT. Lot 16, Park Subdivision Lot 16, Park Subdivision, is shown on the attached map and is a buildable parcel of 17,160 square feet. The parcel is, likewise, old railroad right - of-way. The parcel is zoned I -1 (limited industrial). The appraised value of the property is $18,000. Gas, electricity and sanitary sewer are avail- able at the site and City water is close by. It is noted that Lot 16 would cause Lot 14 immediately to the west to be landlocked. The Council may want to consider contacting the owner of Lot 14 to see if he would be interested in making an offer. The property could be a valuable site inasmuch as there is adjacent R -3 zoning immediately to the north of the property line; however, a change from I -1 to R -3 would re- quire rezoning. Attachment /ms 9 -1 . Sul s Z/ Z 1 Z 0 N N G OD O L � N O 66 ?' 2 0- N r U 5 ,8 g 15 9 b 66 AVE 3 a� a 1 _1 o, 45.] It 1 E N 2 i� D 225 62 C CI s 5 k Im 22,9• 1a,9, � _ I,OD 6 - 14 b 7 225,6 Qf� 1� 17 o� e 3 9 �G 10 O ' n 0 12 lac 18 ICP ' /i 0 0 M E M O R A N D U M DATE: March 23, 1984 — — — — — — — — — — — — — — — TO: Mayor 5 City Council — -------------------- FROM: Gary D. Plotz, City Administrator -------------------------- - - - - -- SUBJECT: Lot 17, Park Subdivision Lot 17, Park Subdivision, is 19,496 square feet and was appraised at $19,500. The property is likewise old railroad right -of -way. Lot 17 would landlock the adjacent lot 13 to the west. The City Council may want to offer this parcel to the owner of Lot 13. The lot is zoned I -1; however, a rezoning of Lot 16 to R -3 and Lot 17 to R -3 would make this parcel valuable. Gas, electricity and sanitary sewer are available al the site, and City water is close by. /mS i • M E M O R A N D U M DATE- March 23, 1984 -- — — — — — — — — — — — — — TO: t• -jyor & City Council FROM: G a YL B. N otz, City Administrator — ---- — — — — — — — — — — — — — — — — — — — — — — — — SUBJECT: Lot 7, Waller Addition The City Engineer formally surveyed Lot 7, Waller Addition, so that it could be possibly sold in three sections. The north triangular piece to the rear of 657 Bluff Street would have a total lot area of approximately 2,000 square feet and was appraised at $1,500. The center area of Lot 7 was calculated at 4,144 square feet and had an appraised value of $2,300. The south portion of Lot 7 to the rear of 637 Bluff had an area of 5,506 square feet and had an appraised value of $2,500. Over the years the property owners have contacted my office and requested the City Council to notify them first if any offer is made by the City for sale of the parcels. I have notified the property owners that this item is on the agenda. /ms -"Whs N i F cop- VL `0'(� 61 °38 / o i `3ti I z' o 6 O J rY CAL N 112.00, LOT 7 N d W � I 0 0 M E M O R A N D U M DATE: —March 23, 1984 — ------- - — — — — — TO: Mayor & City Council -------------------------- - - - - -- FROM: Gary D. Plotz, City Administrator -------------------------- - - - - -- SUBJECT: Correspondence from Steve Barton, Property Owner — ------ — — — — — — — — — — — — — — — — — — — — — — — — — Attached is a letter received on March 22, 1984 regarding water consumed by his tenant at 325 Lynn Road, Hutchinson (account No. 2- 670 - 0325 -031). The account is delinnquent in the amount of $400.65. As indicated in his third paragraph, Mr. Barton has requested us to send a past due notice stating that collection procedures would be initiated. Specifically, he has indicated that the collec- tion procedure could possibly involve a collection agency. As you may know, a collection agency typically charges a fee of 50% of the amount collected. The past Council policy is not to be involved in a landowner /tenant disagree- ment in payment of water, sewer and refuse services. In the past landowners have had the responsibility to take whatever collection or legal procedures they felt necessary to receive reimbursement. After discussing it with the City Attorney, he stated that water /refuse charges are a result of the services to the property and run as a lien against the prop- erty as certified to county taxes. Former City Attorney Buzz Schantzen stated there was a case during Don Kost's term as Mayor that upheld this legal opinion. The tenant, Mark Smilanich, has moved to 1009 11th Avenue South, Hopkins, and has telephoned us on March 22 and stated he will not pay the City the water bill under any. circumstances. Mr. Barton has requested me to write Mark Smilanich an additional letter demanding payment; however, he has already indicated non -com- pliance. It appears that based on City policy that Mr. Barton would be responsible for the $40.65 plus the turn -on fee to resume service to the property and for a new tenant to occupy the premises. In regard to the wording of the notices sent to the tenant, Mr. Barton is con- cerned about the statement that the owner is ultimately responsible. Although this is a correct responsibility, he would rather not have this stated or known to the tenant. A copy of the notice is attached that was received by the tenant regarding public hearing. 9 -� (612) 587 -5151 ,,,,,7 1C1yy OF IIUl- CHINS0N ;�2r-�Jy 37 WASHINGTON AVENUE WEST HUTCHINSON. MINN. 55350 March 20, 1984 Hark Smilanich 1009 11th Ave. S. Hopkins HN 55343 Subject: Water and Sewer Acct. No.: 2- 670 - 0325 -031 Address: 325 Lynn Rd This letter is to inform you that your water, sewer and refuse account at the above address is delinquent in the amount of $40.65. A statement of account was sent to you on January 10,1984, and late notices were sent to you in- February and March of 1984- In spite of these statements, no arrangements have been made to satisfy the account. If payment, or some other arrangement for - payment has not been received by the following date, we request that you appear before the City Council on Tuesday, March , service a coursp o of theirat regular meeting to justify Y the water the above address should not be discontinued. In the event it becomes necessary for the City Council to order service discontinued, a charge of $5.00 will be added to your account to pay the cost of notice and administrative expenses in the collection of this account. An additional charge will be made if necessary to cover costs involved. If this account remains delinquent and unpaid, it will be certified to the County Auditor for collection in the same manner as taxes and will attach as a lien against the property until paid. For rental property, a copy of this notice is sent to the property owner. CITY COUNCIL CITY OF HUTCHINSON Steve Barton 1 r� I] S. Barton'a 28 South Main Hutchinson, MN 55358 �`• ¢ s M 3q & ,V�[J � BY G✓ -U.�. is -12y�0 G/�l�.,i , � � �!/riz.L Lv (/i vee� I-Allt J Q� her i iuc k,4,-g4,� waz 7tb� oy, -Cf& ci s .0 d4lk az1,,4 4d CL zu G(jQV e a iun �v ,off ii to Q 4i,-A'k- &).c /'22 had i y uo LL) Lui 14A jq& .Qt-� would Ce, -& ,mod Q IQ't0-1 of tT"P, c&k Y, gy p. YAI woz lh / G�uu WaMA-A- dgt2Zl f<uo ao C mote j �m /�� Ilu 176,cp� 6161.& lad- ': t bell i • RETAIL "ON Mate of �tilille5ota, couxir McLeod To the .................... City Council ......... i Cit C� State of Minnesota: Little Crow Bowling Lanes, Inc. one month hereby app es a Iicensa for the ferm of..__ - - -- - from the -- -- 1St--- - -- - - -. do a Aril - -- -- --..._ ----- - At Retail Only, 'Non- lntox-icating Malt Liquors, as the same are defined by Iaw, for canrumptian "Oh those ca-tain premises in described as foUcws, 1,98" to xR bowling-lanes at which place said applicant._..operate.. -Vae business of-- - -- ---- ow- l - and to that end represent..... and state. ...na foIlmos: That said applicant- ...- .7.H...r1..._ ......._.._.rli : en- ... - -.of the United States; of good n-.oral character said... - - ... ...................._.. . tar._.._.a the and repots; and ha,..S_...._attained the age of �1 years; that ......._..- --- -... Pr'oF� f establishment for which the license will be. L&vzed if this application is srantcd. That no manufacturer of such non -intoxicating malt liquors has any munarship, in whole or in part, in said business of said applieant._...or any interest Olzrain.; That said applicant ...... make.- ...this application pursuant and subject to all the laws of the State of Afinnesota and the ordinances and reguLafions of applicable thereto, which are hereby-made a part hereof, and hereby agree...... to observe and obey the same; — -- -- - (H.n if ur. of lml /10 WMA / Each applicant f urther states that he is not now the holder of, nor has he made application for, nor does he intend to make application far a Fedcral Retail Dealar�s Special tai stamp for the sale of Lntasioating liquor. Dated March 23 Iy84 I - P. O. dddrr4s_ — d pplioant- ! — 1 //'d-. REGULAR COUNCIL MEETING March 27, 1984 WATER $ SEWER FUND $ 352.94 *Commissioner of Revenue Feb. sales tax 63.28 Boustead Electric supplies 1320.00 Flexible Pipe Tool Co. sewer cleaning hose 9.67 Hutch Warehouse Grocery distilled water Merle Meece training school 164.21 X -Ergon supplies 40.08 Curtin Matheson Scientific chemicals 176.15 488.67 Feed Rite Controls INc. supplies 11.49 Great Plains Supply Co. supplies fees 72.00 Finley Mix safety glasses 4 reg. Power Process Equipment supplies 990.53 458.78 Quades maintenance repairs $ supplies PERA 292.06 State Treasurer 694.68 Water Products Inc. meter parts etc. 1985.08 Blue Cross Blue Shield 2 months medical ins. 108.55 Canada Life March dental 88.04 Mn. Mutual 2 months life ins. 89.36 Firemens Fund 2 months LTD Ins. $ 7,405.57 CENTRAL GARAGE FUND $ 52.00 *Holiday Inn - Duluth room reservation 50.00 *U.S. Postmaster meter postage 175.96 GTC Auto Parts supplies for repairs 6.00 Hutch Iron 4 Metal rod €, plates Intl Hough repairs 16266..35 35 Road Machinery parts 30.77 St. Treasurer PERA 175.08 United Bldg. Centers supplies 349.20 Blue Cross Blue Shield 2 months medical ins. 19.03 Canada Life March dental ins. 11.78 Mn. Mutual 2 months life ins. 11.78 Firemens Ins. Fund 2 months LTD ins. $2,515.73 GENERAL FUND *Holiday Inn - Duluth room reservation fees $ 612.00 *Minnesota Toro, Inc. registration fees 40.00 700.00 *U.S. Postmaster postage for meter 667.37 *Commissioner of Revenue Feb. arena sales tax 52.61 Barb Haugen ice show supplies 100.00 Dan W. Huebert MD physical M.Torgerson 6.31 Sharon Mumm ice show supplies 30.15 Tammy Schroeder extra help 34.87 Americ Inn guest room ice show 1600.00 Chas Bailly $ Co. audit fees 96.63 Automation Supply Co. ribbons 58.80 Glencoe Enterprise hearing notices 270.00 Gopher State Lighting rental of equipment 27.00 I.A.C.P. 2 yr. subscription 2235.22 Imperial Mn. Services lease payment 10.00 IPA U.S. Section membership dues 42.50 Land Care $ Equipment thatching knives 53.46 Mn. State Auto Assn. schoolsafety patrol info 25.00 Mn. City Management Assn. dues //'d-. 0 • 2 MRSF AM 5 registration fees State of Mn. Document Center vehicle F, traffic laws U. of Mn. Press publications The Yamaha Shop repairs Doug Meier safety glasses Stan Hardt referee Robert Hicks referee Brian Field referee Peter Brugman referee Quentin Larson % insulated winter boots A $ B Electric repairs Acme Wash Inc. car maintenance Am. Welding Supplies gas Amoco Oil Co. gasoline Albrecht Oil Co. heating oil Country Kitchen prisoner meal Co. Treasurer dl fees for county Condons Supply Co. supplies E. -Z Sharp Co. supplies Farmers Elevator Assn_ supplies Floor Care Supply cleaning supplies George Field fire marshall meeting GTC Auto Parts supplies & parts Great Plains Supply supplies Holmsten Ice Rinks supplies Henrys Candy Co. arena supplies Home Bakery supplies for meetings Hutch Community Hospital laundry Hutch Leader skating show ads Hutch Fire P, Safety inspections Ind. School Dist. 423 gasoline Johnsons Super Value arena supplies Joes Sport Shop trophies L F, P Supply supplies Marco Office Products files $ casettes Motorola Inc. 3 months maint. contract McGarvey Coffee Inc. polic e coffee Mikes Pro Shop tape New Ulm Wholesale 3 cartons cups Dean O'Borsky expenses Quades repairs $ supplies R $ R. Specialties repairs etc. Schlueter Refrigeration repairs Standard Printing printing forms State Treasurer PERA James Schaefer last halfMarch comp. Tombstrone Pizza arena supplies Uniforms Unlimited clothing United Bldg. Centers supplies Un of Mn bike week packet Xerox 3 boxes transparencies Blue Cross Blue Shield 2 months medical ins. Canada Life March dental ins. 2 months life ins. Mn. Mutual Firemens Fund 2 months LTD ins. $ 62.50 11.50 14.95 40.00 45.00 100.00 25.00 62.50 62.50 30.00 143.34 48.00 10.95 23.56 411.60 3.49 96.50 34.15 2.79 132.84 7.75 18.70 4.63 176.55 400.00 651.20 33.48 9.00 194.70 10.00 335.80 112.53 418.00 263.96 64.00 733.50 90.50 77.00 38.16 124.07 2829.31 87.81 295.09 47,98 4014.79 846.37 131.90 112.10 236.42 2.50 132.15 23,709.38 1271.52 879.47 1050.57 $ 47,404.61 -3- BOND FUNDS 1981 Parking Bonds Bennie Carlson contract payment 669.30 Bonds of 1982 Hutch Comm. HOspital refund double assessment payt 1885.20 LIQUOR STORE FUND Friendly Beverage Inc. beer 1554.25 Ed Phillips P Sons mix 37.97 Bernicks Pepsi Cola Bottling mix 7.25 Triple G Dist. beer 7367.00 Lennemans Beverage Inc. beer $ mix 11,524.15 Locher Bros. Inc. beer 6169.90 Northland Beverages Inc. mix 342.25 Superior Products 3 door cooler 2015.00 AMERICAN Linen Supply towel service 17.20 Junker Sanitation 2 months refuse charges 192.00 Hutch Telephone Co. feb. service 58.09 Hutch Utilities 2 months service 1804.61 Quades plug 1.34 Family RExall Drug file folders 5.50 Fronteer Directory of Mn. advertising 179.00 City of Hutchinson feb. health ins. 1022.64 Mn U.C. Fund Gene Ide 25.87 Electro Watchman Inc. quarterly charge 93.00 Sprengler Trucking freight charges 2 months 902.93 City of Hutchinson payroll 4003.70 Coca Cola Bottling mix 254.50 Leukemia Society of America coinboard reimbursement 19.00 Com. of Revenue Feb. sales tax 5916.96 Chuck Nelson logis meeting 29.90 State Treasurer PERA 208.65 Ed Phillips & Sons mix 29.40 Twin City Wine Co. liquor $ wine 3623.73 Griggs Cooper & Co. liquor F, wine 6216.91 Quality Wine F, Spirits liquor F, wine 1469.45 Ed Phillips $ Sons liquor $ wine 6044.97 Twin City Wine Co. liquor $ wine 4010.69 Griggs Cooper $ Co. liquor $ wine 2844.66 Quality Wine $ Spirits liquor $ wine 39.16 Ed Phillips $ Sons liquor $ wine 2953.62 Griggs Cooper $ Co. liquor $ wine 1780.31 Quality Wine $ Spirits liquor $ wine 3534.63 Ed Phillips $ Sons liquor & wine 1925.75 $ 78,225.94 0 0 March 27, 1984 Ralph Neumann Director of Maintenance City of Hutchinson, MN Dear Ralph: AO OG 4'' 9�0 I have decided to retire on May 31, 1984. My legs are giving me increasing problems. It has been a pleasure working for the City of Hutchinson for the past 62 years. I have made a lot of new friends during this time. Sincerely, Stan Koehler City Hall Custodian /Engineer z ayorand City Council 0 0 MINUTES Fire Department - Relief Association Thursday, January 12, 1984 FOR YOUR iNFAV ATION President Eric Smith brought the meeting to order at 7:09 P.M. A motion was made and passed to have the following additions and amendments added to the 1983 minutes: New members accepted were Jeff Wegner, 1 -3 -83; Chris Johnson, accepted 10 -3 -83 - effective 7- 11 -83; Gregg Wegner, 11 -7 -83; Richard Kuttner, 12 -5 -83. James Bryant was dropped from membership effective December 5, 1983. Two positions will be open on the relief association and will be voted on January 16, 1984. Marlin Torgerson is one candidate and Eric Smith will contact Howard Riggle to get another candidate to replace Myron Johnson, who is going to retire this year. Gary Henke recommended that we have Gruys, Johnson and Associates do our audit again this year for $175. A motion was made and sec- onded to do so. A motion was passed to have the minutes show payment of the trea- surer's salary over the course of the year -- $50.00 per month, and the secretary's salary of $200 paid on December 31st of each year. Other bills not listed and ordered paid are: 1 -1 -83 Volun- teer Fireman's Benefit Assn. for Mark Christensen - $6.00; 8 -1 -83 for Chris Johnson - $6.00; 8 -29 -83 Carr Floral - $25.00; 10 -1 -83 for Greg Wegner - $6.00; 12 -1 -83 U.S. Postmaster - $20.00; Trea- surer's Salary - $600 (paid over the year); Secretary's Salary - $200 paid on 12- 31 -83. On 4 -18 -83 a bill for $175 was ordered paid to Hewitts. Since we had a full actuarial done and all costs were reflected in the final bill, it was stricken from the minutes. On 10 -3 -83 the full bill was received and ordered paid of $1,500.00. Gary Henke briefly reviewed the treasurer's report to be given at the annual meeting, January 16, 1984. The meeting was adjourned at 7:44 P.M. Randy Redman, Secretary U MINUTES Relief Association - Monday, January Annual Meeting 16, 1984 FOR YOUR INFORMATION President Smith brought the meeting to order at 8:13 P.M. Minutes of the 1983 meetings were read and approved. Treasurer Gary Henke gave the annual report as per attachment. Dick Popp motioned and Larry Thompson seconded to accept the treasurer's report. The motion carried. Two trustees positions were filled. Nominees were Marlin Torgerson and Steve Schramm. A motion was made and passed to cast a unanimous ballot for each person. Chief Henke announced that the Fireman's Conventions will be held on June 7 -8 -9 in Detroit Lakes. He asked if the department wanted to have the relief association send and pay for a delegate to attend. Marlin Torgerson made a motion and Jim Brodd seconded the motion to send a delegate. The motion carried. The meeting was adjourned at 8:34 P.M. Randy Redman, Secretary • • MINUTES • Relief Association - Board Meeting Tuesday, February 7, 1984 FOR YOUR INFORMATION President Smith brought the meeting to order at 7 :00 P.M. Calvin Lee resigned from the department and was dropped from the Relief Association membership effective January 1, 1984. The relief meetings for 1984 will be April 2, July 2 and October 1. Gary Henke discussed $150,000 worth of money market certificates that are coming due and asked how we should reinvest it. After some discussion, Marlin Torgerson made a motion that each local bank be contacted and that investment be made in one to one -and- one -half year money market certificates or a similar type of in- vestment. The bank with the highest percentage will get $90,000 and the second bank will get $60,000. The motion carried. Gary Henke will also get information from Dain Bosworth and IRA Management, Inc. on one (1) to one- and - one -half (1 %) year investments for future reference. Chief Henke.mentioned some concern he has about the rates we are paying to our retired members... especially payments to someone for just ten years in and collecting. A lengthy discussion ensued and it was decided, among other options, to think about paying a lump sum to retiring members. The meeting was adjourned at 8:06 P.M. Randy Redman Secretary Y, f A G > z r-0 e OFFICE OF REVENUE SHARING 2401 E STREET. N.W. COLUMBIA PLAZA HIGHRISE WASHINGTON. D.C. 20226 0 Revenue Sharing 0 RECIPIENT ACCOUNT STATEMENT as of DECEMBER 22, 1983 HUTCHINSON CITY CITY CLERK 37 WASHINGTON AVE WEST HUTCHINSON MINN 55350 15 FOR YOUR INFORINIATION Account Number: 24 2 043 004 Your computed EP 15 ENTITLEMENT (Code L) will be paid in quarterly payments which began in January 1984, provided your government had met all reporting /compliance requirements. The scheduled payments are as follows: QTRI: 31+377 QTR2: 31,377 DATA ELEMENIb u ."EL ENT EP 14 CURRENT CUMULATIVE Yr Number /Amount DESCRIPTION AMOUNT - -- BALANCE 988 a nce Forward r 9 7.154 ff14 m Allocation 106,295 105 +307 0 81 ts Issued 105,307 37- t Allocation Adj ustment 37- 37 1 EP 14 Balance J EP 15 Initial Allocation 125,547 125.510 125.510 L EP 15 ENTITLEMENT --- -- ------- --- - - - - -- - -- - - - - -> Your computed EP 15 ENTITLEMENT (Code L) will be paid in quarterly payments which began in January 1984, provided your government had met all reporting /compliance requirements. The scheduled payments are as follows: QTRI: 31+377 QTR2: 31,377 DATA ELEMENIb u ."EL QTR3: 31+377 CALCULATE ALLOCA ril JAL QTR4: 31 +379 ENT EP 14 CURRENT Yr Number /Amount n 80 244 a r 9 7.154 81 803.844 rs 81 1 +090+818 QTR3: 31+377 CALCULATE ALLOCA ril JAL QTR4: 31 +379 February 1984 J Balance: From CRRL From WPLS aGa tUH YUUK IMUMVIAHU11 �a PIONEERLAND LIBRARY SYSTE4 ^jam �':X Treasurer's Report Sue Nelson, Treasurer � Q1O INCOME THIS MONTH YEAR TO DATE BUDGET $156+ 19.21 $10 F9 360.2 C x 2T,000.00 Receipts: 28,933,00 28 +933.00 180,221.00 State /Federal Aid 5,342.50 20,267.00 Big Stone County 17,077.00 • 68,308.00 'Chippewa County 22,103.00 889412.00 Kandiyohi County 837.38 837.38 57,962.00 McLeod County 13 +147,50 56,547.00 Meeker County Glencoe 5,300.50 5,300.50 889,00 21,202.00 3,556.00 Graceville 119573.50 469294.00 Hutchinson 8,664.50 34,658.00 Litchfield 29933.25 11,733.00 Ortonville 18,084.25 72,337.00 Willmar 8 142.00 Appleton 41040.00 4,040.00 169160.00 Benson- ' 19605.25 1,605.25 6+ 064.00 Bird Island 8,4oz.00 Dawson 841.00 39364.00 Kerkhoven 9,777.00 Madison 1,746.75 6,599.00 Renville 49115.68 7,246.38 369000.00 Cash Receipts 100.00 100.00 Gifts 12121.32 19785.35 Interest Reimbursements (Local Gov't) 7,439.75 • 29,759.00 *Chippewa County 946.00 Other Reimbursements 1,056.54 11639.51 3,500.O0 Grant (RINGS) (KCWL) 926.00 926.00 — _,__ Other $ 48,035.67 $164,290.87 $7939264.0[ Total Receipts: 7,650.00 Glencoe Fund 3,OOO.00 Contingency $204,654.88 $272,651.13 $8(3,848.1'; TOTAL RECEIPTS & BALANCE: (State Aid spent in 1983) Page 1 (OVER) YIONE£RLAND LIBRARY SYSTEM Treasurer's Report (Continued) MID _._YTO_ i:XPENDITURES: EXPENDITURES EXPENDITURES LIBRARY PERSONAL SERVICES _- .SALARIES AND WAGES HE4LTM INSURANCE RETIREMENT INSURANCE MATERIALS BOOKS - ADULT -BOOKS - CHILDREN GENERAL REFERENCE PERIODICALS _PAMPHLETS 8HM C 16MN. FILMS VIDEO DISCS ___VIDEO TAPES AUDIO DISCS AND TAPES SLIDES AND FILM STRIPS .__MICROFORM$_ BINDING CATALOGING OCLC CHARGES COM VENDOR CHARGES OF_EXP__ ___ CVRRENT TO EST BUDGET ACCT _GROUP ... _.0O_ .00 .O0% .0. ------ 5359500.0, 1.733.20 39514.68 13.781 259500.0, 4.460.20 8,Z86.34 16.25% 519000.0$ _._._._ACCT GROUP... __529347.10_. 99,246.29._6.222 __ 61290[0.0. VEHICLES OPERATION AND MAINTENANCE _ INSURANCE AMORTIZATION COMMUNICATION TELEPHONE AND LINE TERMINAL MAINTENANCE POSTAGE AND SHIPPING EQUIPMENT NEW EQUIPMENT A/V EQUIPMENT EQUIPMENT MAINTENENCE EQUIPMENT RENTAL OTHER ACCT GROUP... ACCT GROUP.-..- 3.854.58 59034.11 10.57% 47.645.00 _ 825.76___ 1.048.26 7.49 %-.__149000.0[ _ 19000.00 19835.50 29068.96 44.98% 4.600.0[ 409.21 715.24 S.11% 149000.00 _3.00 3_.00 _1.00% 300.00 .00 .00 .00% 490[0.00 .00 .00 .00% 39000.00 . .00_.00 3,043.90 .00%_ __ I,3C0.00 .00 4.39 1.46% 300.00 .00 .00 .00% 200.00 _ .00___ .00 _.00%_ 600.00 .00 .00 .00% 600.00 69926.05 89873.96 9.80% 909545.00 .00 7.062.00 50.44% 14.00D.00 127.78 127.78 1.60% 890[0.00 127.78 __79189.j8 32.6E% _ _.,229000.00 19244.39 3,679.40 26.28% 14.000.00 985.62 985.62 98.56; ___ _ 19000.00 .00 .00 .00% 3,000.00 ACCT GROUP... 2,230.01 4,665.OZ 25.92% 18,000.00 942.83 1,732.72 24.75% 7,000.00 84.79 84.79 6.06% 1,400.00 691.40 1,226.39 13.63%____ 91000.00 RO ACCT GUP... 1.719.02 3,043.90 17.49% _ IT9400.60 _. - 86.25 86.25 .96% 977.81 987.81 _ 98.78% 1,043.26 19826.18 30.44% _ 124.64__ 514.64 28.59%_ ACCT GROUP... 2,231.96 3,414.88 19.182 9,OCO.00 190[0.00 69000.00 _ 1,800.00 179800.00 _ CUSTODIAL SUPPLIES AND EQUIPMENT. 91.77 229.91 22-99% 1.000.00 SUPPL I'E5 AND PRI TiNG 2,565.15 7,741.09 48.38% __ 161000.00 PROMOTICNAL AND PRIGRAIMING .00 .00 .00% I,OCO.00 MILEt%GE AND MEETINGS - STAFF _ ___490.20___._903.5822.59% 4,000.00 MILEAGE AN0 }1EETI �t�S - TRUSTEES 295.6S 539.53 13.49% 4.000.00 PROF. AEYEERShIPS :TPLSTE_SI .00 465.00 ICO.00% 465.00 INSLRA'tCE 1,026.35 1.511.35 25.19; 6.000.00 _ ADS AND-LEGAL_ NOTICES _ _ .00 .00 .00% 100.00 AUDITING - .00 .00 .00% 19200.00 BOOKKEEPING 316.38 541.38 - 18.05% 39000.00 -CONTINUING EDUCATION - .00 .QO .002 200.00_ ACCT GROUP... 49785.50 11,931.84 32.28% 36,965.00 iPECIAL _ GCENCOE FRIENDS, 1983 _ 146.50_ 146.50 1.922 7,650.00._ CONTINGENCY .00 .00 .00% 3,000.00 GRANT, RINGS .00 .00 .00% 3,500.00 GRANT__ _____ .00 _ .00 .00% _.00_ ACCT GROUP... 146.50 146.50 1.04% 14,150.00 ORG. TOTAL... 70,515.92 138,512.17 16.71% 828,860.00 ENDING CASH BALANCE $134,i38.96 $1349138.96 0 Page 2 6