cp12-28-2010 cAGENDA
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, DECEMBER 28, 2010
1. CALL TO ORDER — 5:30 P.M.
2. INVOCATION — Christ the King Lutheran Church
3. PLEDGE OF ALLEGIANCE
4. PUBLIC COMMENTS
5. MINUTES
(a) REGULAR MEETING OF DECEMBER 14, 2010
Action — Motion to approve as presented
6. CONSENT AGENDA onlyfor items requiring Council approval by external entities that would otherwise
have been delegated to t e City Administrator. Traditionally, items are not discussed)
(a) RESOLUTIONS AND ORDINANCES
(b) PLANNING COMMISSION ITEMS
CONSIDERATION OF REZONING PROPERTY AT 1105 5 AVENUE SW FROM R -1 (SINGLE
FAMILY RESIDENTIAL) TO 1.1 (LIGHT INDUSTRIAL DISTRICT) FOR RECYCLABLE
MATERIAL COLLECTION CENTER REQUESTED BY MCLEOD COUNTY, PROPERTY
OWNER (ADOPT RESOLUTION NO. 13833 AND WAIVE FIRST READING AND SET
SECOND READING AND ADOPTION OF ORDINANCE NO. 11 -0665 FOR JANUARY 11, 2011)
(c) CONSIDERATION FOR APPROVAL OF ISSUING SHORT -TERM GAMBLING LICENSE TO
VFW POST 906 AUXILIARY ON FEBRUARY 5,2011; MARCH 5,2011; APRIL 2,2011; AND
APRIL 22 & 23, 2011
(d) BOARD APPOINTMENTS /REAPPOINTMENTS
- REAPPOINTMENT OF TERRY KEMPFERT AND JOANNE WILMERT TO PUBLIC ARTS
COMMISSION TO AUGUST 2013
- APPOINTMENT OF DIANA ANDERSON TO HUTCHINSON AREA HEALTH CARE BOARD
AS CITY APPOINTEE
- REAPPOINTMENT OF HARRIET STURGES, RICK REINER AND CARROL OLSON TO
SERNIOR ADVISORY BOARD TO JANUARY 2014
(e) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
Action — Motion to approve consent agenda
7. PUBLIC HEARINGS — 6:00 P.M.
(a) CONSIDERATION FOR APPROVAL OF AN ORDINANCE APPROVING FRANCHISE AGREEMENT
WITH MCLEOD COUNTY UNITED WAY TO PERMIT A SIGN ON CITY PROPERTY IN LIBRARY
SQUARE (FIRST READING, SET SECOND READING AND ADOPTION FOR JANUARY 11, 2010)
CITY COUNCIL AGENDA — DECEMBER 28, 2010
Action — Motion to reject — Motion to approve
8. COMMUNICATION RE UESTS AND PETITIONS (Purpose. to provide Council with information
necessary to cra t wise po S icy. ways oo ing toward t e uture, not monitoring past)
(a) DISCUSSION OF ONE -DAY LIQUOR STORE CLOSING
No action.
@a
(a) CONSIDERATION FOR APPROVAL OF PROPOSED CHANGES TO HUTCHINSON HEALTH CARE
BYLAWS
Action — Motion to reject — Motion to approve
(b) PRESENTATION BY CHIEF DAN HATTEN ON PEDESTRIAN SAFETY AND UPDATE ON SNOW
EMERGENCY ORDINANCE PROCEDURES
No action.
10. NEW BUSINESS
(a) CONSIDERATION FOR APPROVAL OF NEW ACCOUNTING STANDARDS FOR FUND BALANCE
— ADOPTING A REVISED GENERAL FUND BALANCE POLICY AND COMMITTING SPECIFIC
REVENUE SOURCES IN SPECIAL REVENUE FUNDS (ADOPTING RESOLUTION NOS. 13826 AND
13827)
Action — Motion to reject — Motion to approve
(b) CONSIDERATION FOR APPROVAL OF ADOPTING 2011 COMPENSATION PLAN (ADOPT
RESOLUTION NO. 13828)
Action — Motion to reject — Motion to approve
(c) CONSIDERATION FOR APPROVAL OF ADOPTING 2011 GENERAL FUND BUDGET (ADOPT
RESOLUTION NO. 13 829)
Action — Motion to reject — Motion to approve
(d) CONSIDERATION FOR APPROVAL OF ADOPTING CITY OF HUTCHINSON 2011 GENERAL FUND
AND DEBT TAX LEVY (ADOPT RESOLUTION NO. 13830)
Action — Motion to reject — Motion to approve
(e) CONSIDERATION FOR APPROVAL OF ADOPTING 2011 HUTCHINSON HOUSING &
REDEVELOPMENT AUTHORITY TAX LEVY (ADOPT RESOLUTION NO, 13 83 1)
Action — Motion to reject — Motion to approve
(f) CONSIDERATION FOR APPROVAL OF ADOPTING 2011 HUTCHINSON ECONOMIC
DEVELOPMENT AUTHORITY TAX LEVY (ADOPT RESOLUTION NO. 13832)
Action — Motion to reject — Motion to approve
(g) CONSIDERATION FOR APPROVAL OF ADOPTING FIVE YEAR CAPITAL IMPROVEMENT PLAN
FOR 2011 -2015
Action — Motion to reject — Motion to approve
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CITY COUNCIL AGENDA — DECEMBER 28, 2010
(h) CONSIDERATION FOR APPROVAL OF RENEWING 2011 MEMBERSHIP O COALITION OF
GREATER MINNESOTA CITIES
Action — Motion to reject — Motion to approve
(i) CONSIDERATION FOR APPROVAL OF RESCHEDULING JOINT CITY COUNCILMUTCHINSON
UTILITIES COMMISSION MEETING
Action — Motion to reject — Motion to approve
11. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the organization and
Council and manage the logistics of the Council. May include monitoring reports, policy development and governance
process items.)
(a) PLANNING COMMISSION MINUTES FROM NOVEMBER 16,20 10
12. MISCELLANEOUS
13. ADJOURN
MINUTES
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, DECEMBER 14, 2010
I . CALL TO ORDER — 5:30 P.M.
Mayor Steve oo ca e t e meeting to order. Members present were Jim Haugen, Eric Yost, Bill Arndt and
Chad Czmowski. Others present were Gary Plotz, City Administrator, and Marc Sebora, City Attorney
2. INVOCATION — Pastor Thor Skeie, Christ the King Lutheran Church, delivered the invocation.
3. PLEDGE OF ALLEGIANCE
4. PUBLIC COMMENTS
5. MINUTES
(a) REGULAR MEETING OF NOVEMBER 23, 2010
Motion by Arndt, second by Haugen, to approve the minutes as presented. Motion carried unanimously.
6. CONSENT AGENDA (Purpose: only for items requiringg Council approval by external entities that would otherwise
cave een a egate tot he City Administrator. Traditiorally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES
1. ORDINANCE NO. 10 -0663 — AN ORDINANCE AMENDING ZONING ORDINANCE SECTION
154.118 ADDING LANGUAGE TO THE FENCE REQUIREMENTS REGARDING FENCE
SETBACKS FROM TRAILS (SECOND READING AND ADOPTION)
(b) CONSIDERATION FOR APPROVAL OF IMPROVEMENT PROJECT CHANGE ORDER NO. 8 —
LETTING NO. 1, PROJECT NO. 09 -01 (ENERGY PARK IMPROVEMENTS PHASE I)
(c) CONSIDERATION FOR APPROVAL OF SIGNATORY FOR AIRPORT LAND (USDA FARM
SERVICES AGENCY)
(d) CONSIDERATION FOR APPROVAL OF 2011 HAULING LICENSE RENEWAL FOR TCW
DISPOSAL
(e) BOARD APPOINTMENTS /REAPPOINTMENTS
- APPOINTMENT OF BYRON BETTENHEUSEN TO PARKS, RECREATION, COMMUNITY
EDUCATION BOARD TO AUGUST 2011
- REAPPOINTMENT OF DWIGHT BORDSON TO HUTCHINSON UTILITIES COMMISSION TO
DECEMBER 2015
(f) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
Item 6(b) was pulled for separate discussion.
Motion by Czmowski, second by Arndt, to approve consent agenda with the exception of Item 6(b). Motion
carried unanimously.
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CITY COUNCIL MINUTES — DECEMBER 14, 2010
Item 6(b) had further discussion. Council Member Yost clarified that this change order is mainly due to the
fuel adjustment. Kent Exner, City Engineer, explained that because the project began later than expected,
there was a fuel escalation in 2010.
Motion by Yost, second by Arndt, to approve Item 6(b). Motion carried unanimously.
7. PUBLIC HEARINGS — 6:00 P.M.
(a) TRUTH IN TAXATION HEARING
Jeremy Carter, Finance Director, presented before the Council. Mr. Carter noted that this hearing is to
review the budget and levy for the City of Hutchinson. The property valuation hearing is held in the Spring
and appointments should be made with the County Assessor to have their property evaluated.
Mr. Carter reviewed how 2010 market values are established by the County Assessor's office. Mr.
Carter reviewed the City of Hutchinson's global statement. Mr. Carter then reviewed the City's core
service areas as identified by the City Council. These include public safety, health & recreation,
transportation, economic development, environment and good government. Mr. Carter elaborated on
good government. He stated that good government ensures effective long range planning with
community participation and feedback. Mr. Carter further reviewed the various budgets that make up
the City's total budget. These include general fund, debt service, enterprise, special revenue and special
budget.
Mr. Carter reviewed the 2011 budget process timeline. The City Council set budget parameters for the
general ]fund budget in early 2010. The preliminary general fund tax levy was adopted by the City
Council on September 14, 2010. There were town hall budget meetings held on September 20, 2010,
and November 18, 2010, along with the truth in taxation hearing being held tonight. The final levy will
beset at the Council meeting on December 28, 2010. Mr. Carter explained what local government aid is
and how it is utilized in a City's budget. Local government aid has been unalloted over the last several
years, with the biggest cut coming in 2010 with a total unallotment of $627,987, along with a market
value credit reduction of $294,722.
Mr. Carter reviewed the pro- active measures the City Council and City management have taken due to
the budget constraints and to align the organization for future budget issues. These include reducing
reliance on local government aid to the fund the general operating budget, reducing full -time and part-
time staff, reducing staff hours, consolidation of the City Administrator and Finance Director positions,
five positions taking early retirement incentive program, no cost of living adjustment has been budgeted,
reductions in operating expenses, overtime budgets and seasonal budgets and increases in certain user
fees and some fees once waived will no longer be waived. Mr. Carter also reviewed historical staffing
levels for the City of Hutchinson. The trend shows that staffing levels are lower than 10 years ago,
however the population has grown by almost 1000 residents. In addition there has been an increase in
miles of streets, trails, sidewalks, park acres and maintenance of the school district grounds.
Mr. Carter then reviewed the 2011 general fund preliminary tax levy, which has been set at $4,479,446
This total includes the voter approved special mosquito levy of $35,000. The debt fund tax levy has
been set at $1,880,741, which is a 5% increase from 2010. The levy impact on the average taxpayer is
an overall increase of 2.9 %. The average taxes paid for City services by a homeowner with a home's
value of $134,000 will be approximately $805 for 2011. Mr. Carter reminded the audience that the
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CITY COUNCIL MINUTES— DECEMBER 14, 2010
City's portion of a resident's tax bill is approximately 38 %.
The total budget for 2011 is proposed at $10,637,539. Public safety makes up approximately 35 %,
general government 26 %, culture & recreation 20 %, streets & highways 18% and the airport I%. Mr.
Carter then reviewed the 2010 & 2011 revenue sources. Lastly, Mr. Carter reviewed the City's five-year
budget.
General discussion was held regarding the City's mandated contribution to the Fire Relief Association.
This mandatory contribution is the main driver for the 3% increase to the general fund levy.
Motion by Arndt, second by Czmowski, to close public hearing. Motion carried unanimously.
(b) DISCUSSION OF COMMUNITY DEVELOPMENT BLOCK GRANT /SMALL BUSINESS
DEVELOPMENT CENTER AND CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 13817
TO ACT AS LEGAL SPONSOR FOR SMALL BUSINESS DEVELOPMENT CENTER PROJECT AND
AUTHORIZATION FOR STAFF TO EXECUTE DOCUMENTS TO IMPLEMENT PROJECT AND
CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 13818 ADOPTING RESIDENTIAL ANTI-
DISPLACEMENT, RELOCATION ASSISTANCE AND DISPLACEMENT MINIMIZATION PLAN
Miles Seppelt, EDA Director, presented before the Council. Mr. Seppelt explained that the EDA recently
applied for and was awarded a grant in the amount of $37,500 to establish a Small Business Development
Center in Hutchinson. Federal mandated requirements to obtain the grant include holding this public
hearing, adopting the Residential Anti - Displacement, Relocation Assistance and Displacement Minimization
Plan and adopt a Resolution authorizing the City to be the legal sponsor for the project and authorizing staff
to sign documents. The project is proposed to provide one -on -one counseling free of charge to qualified
small business participants. The office will be established on the Ridgewater East campus and business
assistance services will be provided approximately 12 hours per week. Funding has been retained for 2011.
Mr. Seppelt reviewed the proposed project, including the scope, project schedule and overall project cost;
proposed financing; how the project will benefit low and moderate income persons; housing and community
development needs, including those of low and moderate income persons; and the plans to minimize
displacement of persons and businesses as a result of funded activities. Mr. Seppelt explained how the
project will be administered for 2011 and not beyond.
Motion by Arndt, second by Czmowski, to close public hearing. Motion carried unanimously.
Motion by Haugen, second by Arndt, to adopt Resolution Nos. 13817 and 13818. Motion carried
unanimously.
(c) CONSIDERATION FOR APPROVAL OF ITEMS FOR SCHOOL ROAD NW IMPROVEMENT
PROJECT — LETTING NO. 1, PROJECT NO. 11 -01 (ORDERING IMPROVEMENT AND
PREPARATION OF PLANS AND SPECIFICATIONS)
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that there is federal funding
available for this project, hence the earlier public hearing date. A neighborhood meeting was held
November 30, 2010. Some concerns expressed at the meeting surrounded around the proposed grass
boulevard between the street curbing and the trail edge in regard to potential maintenance issues and
necessary utility relocations. Some discussion of the proposed street width narrowing occurred with respect
to perceived safety issues and driveway access limitations. Staff explained that the proposed boulevard
width was required by Mn/DOT pathway standards and the narrower street width exceeded MnDOT
geometric requirements. Mr. Exner reviewed general assessment information which is $30 per lineal foot of
roadway frontage. The project is anticipated to start in the spring/summer of 2011. Mr. Exner reviewed the
estimated cost of the project which is $1,443,200. Mr. Exner explained the components of the project.
Butch Henke, 410 School Road, presented before the Council. Mr. Henke commented that the consensus at
the neighborhood meeting did not go as presented this evening. Mr. Henke's home is rather close to the
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CITY COUNCIL MINUTES — DECEMBER 14, 2010
street at present. Mr. Henke noted that with the construction of the five -foot boulevard, his line gets even
shorter. Mr. Henke expressed that he feels the consensus of the neighborhood is to not install the boulevard.
Mr. Henke compared it to Hwy 7, which does not have a boulevard and has streetlights, signs, etc. installed.
Jeanne Holfield, 860 School Road, presented before the Council. Ms. Holfield asked if the streetlights on
the east side would remain. Mr. Exner noted that more than likely if there are existing streetlights, they will
remain. Ms. Holfield raised concerns about existing trees on the west side that appear to her that may need
to be taken down for the project. Mr. Exner noted that the entire area has been surveyed and very few trees,
if any, will need to be removed. Mr. Exner spoke to the concerns of the boulevard and the industry standards
that have been established.
Colleen Mix, 732 Arizona Street SW, presented before the Council. Ms. Mix asked for the difference
between a trail and a sidewalk. Mr. Exner explained that the definition is governed by the use. A trail is
typically used for pedestrians, bikers, roller bladders and handicap vehicles and is a minimum of eight feet
wide. Sidewalks are used for pedestrians and handicap vehicles and are a minimum of four -six feet wide.
Ms. Mix commented on the necessity of the project. Mr. Exner explained that projects are scheduled
through the capital improvement plan and the roadway improvement plan.
Phil Meier, 1144 Fairway Avenue, presented before the Council. Mr. Meier asked if the industry standard
guidelines were mandatory or recommended. Mr. Exner noted that they are mandatory if they are
achievable. Mr. Exner stated that staff could request a variance, but it very likely would not be granted. Mr.
Meier noted that a bike lane was created right next to the driving lane, which he feels is a safety hazard. Mr.
Meier also asked if a 10 -foot trail width is mandatory and Mr. Exner affirmed. Mr. Meier asked that the City
request to eliminate the boulevard. Discussion was held regarding the boulevard. Mr. Exner commented
that he believes that if the city would request a variance from the boulevard, they would more than likely be
denied. In addition, it would delay the project.
Mayor Cook commented on the standards set for the boulevard and that should be met if there is
accommodating room. Mayor Cook also spoke about street repairs /maintenance versus full reconstruction.
Ms. Mix asked questions pertaining to the costs of the projects through assessments and how to more equally
share them amongst all residents.
Motion by Arndt, second by Czmowski, to close public hearing. Motion carried unanimously.
Mayor Cook acknowledged the concerns of the neighborhood of the boulevard, however the feeling of staff
is that a variation would not be approved, and also, is it the right thing to do? Furthermore, should the
boulevard not be installed per standards, the city could jeopardize receiving the federal funding that is
available.
Motion by Arndt, second by Cook, to approve ordering improvement and preparation of plans and
specifications for Letting No. 1, Project No. 11 -01. Motion carried unanimously.
General discussion was held regarding the costs associated with construction of the trail.
Butch Henke spoke about the utilities on the west side. Mr. Henke raised concerns with the watermain not
being checked during construction. The main has a history of breaks over the last several years. Mr. Exner
noted that the issues are with the services that have been put in place and not the main itself. This is due to
various contractors working on pieces of the services to the main over the life of the construction of the
roads /homes. Excess cost would be assessed to the property owners for service checks.
(d) CONSIDERATION FOR APPROVAL OF ITEMS FOR PLAZA 15 PARKING LOT IMPROVEMENTS,
CITY PARKING LOT B RECONSTRUCTION AND TRUNK HWY 15 & SOUTH GRADE ROAD
INTERSECTION RECONFIGURATION PROJECTS — LETTING NO. 5, PROJECT NO. 11-06,11-07 &
11 -08 (ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECFICIATIONS)
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that the projects include
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CITY COUNCIL MINUTES — DECEMBER 14, 2010
roadway /parking lot reconstruction, curb and gutter, draintile installation, bituminous /concrete surfacing,
stormwater /drainage improvements, water distribution/sanitary sewer repairs /upgrades, street fighting,
trails /sidewalks, landscaping, restoration and appurtenances in the Plaza 15 parking area and City Parking
Lot `B" at Franklin Street/I Avenue SW, and roadway /parking lot reconstruction, curb and gutter,
bituminous /concrete surfacing, stormwater /drainage improvements, traffic signals, restoration and
appurtenances at the TH15 South/South Grade Road SW intersection.
Discussion was first held surrounding Parking Lot "B ". Two benefiting property owners have been
identified, those being the school district and the apartmentibusiness property abutting the parking lot. Mr.
Exner then reviewed the project at the intersection of TH 15 /South Grade Road SW. The majority of this
project would be assessed to Hutchinson Health Care, property owners of Plaza 15.
Blas Gonzalez, 135 Glen Street, presented before the Council. Mr. Gonzalez noted that the parking lot
provides little to no value to his property so, therefore, he requested that he not absorb the assessments for
the project. It was noted that due to the Gonzalez's lack of benefit to the parking lot improvements, he
would more than likely not be assessed.
Motion by Arndt, second by Haugen, to close public hearing. Motion carried unanimously.
Motion by Arndt, second by Haugen, to approve ordering improvement and preparation of plans and
specifications for Letting No. 5, Project Nos. 11 -06, 11 -07 and 11 -08. Motion carried unanimously.
8. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information
necessary to cra t wise p ot
icy. ways oo ling toward thefuture, not monitoring past)
(a) PRESENTATION OF $15,000 WORTH OF RESCUE TOOLS TO HUTCHINSON FIRE DEPARTMENT
FROM FIREMEN'S FUND INSURANCE
Hutchinson Assistant Fire Chief Casey Stotts presented before the Council. Mr. Stotts explained that in
2009 a new thermal imaging camera was needed by the fire department. Mr. Stotts applied for a grant to
Purchase a new camera, which was completely funded by Firemen's Fund Insurance. Another need
identified by the fire department was vehicle rescue equipment or otherwise known as the "jaws of life ".
Again, Firemen's Insurance Fund applied a large monetary donation towards the equipment, along with a
donation from the Crow River SnoPros and an anonymous donation.
Josh Schroeder and Kris Andrews, Firemen's Fund Insurance, presented before the Council. Mr. Schroeder
and Ms. Andrews presented the equipment to the fire department.
(b) PRESENTATION BY CHIEF DAN HATTEN ON PEDESTRIAN SAFETY AND UPDATE ON SNOW
EMERGENCY ORDINANCE PROCEDURES
Due to a scheduling conflict, Chief Hatten was unable to present information on pedestrian safety and snow
emergency ordinance procedures. This presentation will be given at the next Council meeting.
Motion by Arndt, second by Haugen, to table this item to the next Council meeting. Motion carried
unanimously.
W
10. NEW BUSINESS
(a) DISCUSSION OF CONDUCTING THE "NATIONAL CITIZEN SURVEY" IN 2011
Mayor Cook (see memo). $9900 for base survey. Gary Plotz, City Administrator, noted that the data
collected is very beneficial in that it has tight comparisons to other cities. Mayor Cook displayed the last
survey completed which contained in -depth information.
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CITY COUNCIL MINUTES — DECEMBER 14, 2010
Council Member Arndt asked if the City did anything differently with the information from the last survey.
Mayor Cook answered that he believes a survey is a beneficial planning tool. Gary Plotz also commented on
the value of the ratings of projects that the community may want to see. Mayor Cook also noted that there is
more unbiased, broader, direct input that may identify areas to be improved upon.
Council Member Haugen asked if the internet could provide value to obtain survey information. Mayor
Cook responded that most of the information collected would be unscientific. Surveys provide more
feedback. A combination of Council budget, planning and/or administration -finance could fund the survey.
Jeremy Carter, Finance Director, noted that he feels the survey is critical to creating the 2011 budget and can
incorporate department metrics that will be instituted in 2011. It is a good way to gather citizen input that is
not the most easy to obtain.
Motion by Czmowski, second by Cook, to approve conducting the "National Citizen Survey" in 2011 in the
amount of $15,000. Motion carried unanimously.
(b) CONSIDERATION FOR APPROVAL OF ADOPTING 2011 CREEKSIDE FUND BUDGET — ADOPT
RESOLUTION NO. 13819
It was noted that depreciation makes expenses higher than revenues in all of the funds.
Jeremy Carter, Finance Director, presented before the Council. Mr. Carter noted that revenues total
$1,889,000 and expenses total $1,990,772. The fund is cash flowing by $44,000. Bag sales are more
conservative for 2011.
Motion by Arndt, second by Yost, to approve Resolution No. 13819, adopting the Creekside fund budget.
Motion carried unanimously.
(c) CONSIDERATION FOR APPROVAL OF ADOPTING 2011 REFUSE FUND BUDGET— ADOPT
RESOLUTION NO. 13820
Jeremy Carter, Finance Director, presented before the Council. Mr. Carter noted that revenues total
$1,196,466 and expenses total $1,389,506. This budget is established under the premise that rates will
remain flat for 2011. There is a cash flow of approximately $70,000.
Motion by Arndt, second by Haugen, to approve Resolution No. 13820, adopting the Refuse fund budget.
Motion carried unanimously.
(d) CONSIDERATION FOR APPROVAL OF ADOPTING 2011 LIQUOR FUND BUDGET— ADOPT
RESOLUTION NO, 13821
Jeremy Carter, Finance Director, presented before the Council. Mr. Carter noted that revenues total
$5,161,208 and expenses total $5,222,927. This fund cash flows approximately $16,000 after the transfer to
the $400,000+ general fund.
Motion by Arndt, second by Haugen, to approve Resolution No. 13 82 1, adopting the Liquor fund budget.
Motion carried unanimously.
(e) CONSIDERATION FOR APPROVAL OF ADOPTING 2011 WATER BUDGET— ADOPT
RESOLUTION NO. 13822
Jeremy Carter, Finance Director, presented before the Council. Mr. Carter noted that revenues total
$2,617,302 and expenses total $3,645,829. There is a 5% rate increase to the revenues. Mr. Carter spoke
about instituting a capital improvement plan with the water /sewer fund. If the local sales tax is approved by
the state legislature, a 5% increase should not be seen for 2012. Both of Hutchinson's legislative
representatives are supportive of advancing the local sales tax issue at the state level.
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CITY COUNCIL MINUTES — DECEMBER 14, 2010
Motion by Czmowski, second by Yost, to approve Resolution No. 13822, adopting the Water budget.
Motion carried unanimously.
(f) CONSIDERATION FOR APPROVAL OF ADOPTING 2011 SEWER BUDGET— ADOPT
RESOLUTION NO. 13823
Jeremy Carter, Finance Director, presented before the Council. Mr. Carter noted that revenues total
$3,591,302 and expenses total $5,433,563. A 5% increase is being seen on the revenue side. The fund will
not cash flow by about $220,000.
Motion by Czmowski, second by Haugen, to approve Resolution No. 13823, adopting the Sewer budget.
Motion carried unanimously.
(g) CONSIDERATION FOR APPROVAL OF ADOPTING STORM WATER UTILITY BUDGET —ADOPT
RESOLUTION NO. 13824
Jeremy Carter, Finance Director, presented before the Council. Mr. Carter noted that revenues total
$568,900 and expenses total $729,420. This is a 2.3% increase in rates.
Motion by Czmowski, second by Yost, to approve Resolution No. 13824, adopting the Stormwater Utility
budget. Motion carried unanimously.
(h) CONSIDERATION FOR APPROVAL OF ADOPTING 2011 FEE SCHEDULE
Jeremy Carter, Finance Director, presented before the Council. Mr. Carter explained that a Resolution has
been presented adopting the fee schedule for 2011. Mr. Carter noted that some modest fee increases have
been seen in certain areas.
Dolf Moon, PRCE Director, explained the fee increases in Parks /Recreation/Community Education. Fee
increases generally occur every three years or so.
Mayor Cook noted that SAC /WAC fees are generally based on residential properties. He asked how those
are being administered against new commercial /industrial properties and asked that that be incorporated into
next year's schedule. Jeremy Carter noted that garbage rates will see no increase for 2011
Motion by Czmowski, second by Cook, to approve Resolution No. 13825, adopting the 2011 fee schedule.
Motion carried unanimously.
(i) CONSIDERATION FOR APPROVAL OF SETTING JOINT MEETING WITH HUTCHINSON
UTILITIES COMMISSION ON JANUARY 26, 2011, AT 4:00 P.M. AT THE EVENT CENTER
Motion by Czmowski, second by Cook, to approve setting joint meeting with the Hutchinson Utilities
Commission on January 26, 2011, at 4:00 p.m. at the Event Center. Motion carried unanimously.
Q) CONSIDERATION FOR APPROVAL OF SETTING CITY ADMINISTRATOR'S PERFORMANCE
REVIEW /COUNCIL REVIEW FOR JANUARY 25, 2011, AT 3:30 P.M.
Motion by Czmowski, second by Cook, to approve setting City Administrator performance review /Council
review for January 25, 2011, at 3:30 p.m. Mayor Cook noted that at this meeting the Council will review
their work as well. Motion carried unanimously.
11. GOVERNANCE (Purpose: to assesspast organizationalperformance. developpolicy thaiguides the organization and
ounci and manage the logistics of the Council. May include monitoring reports, policy development and governance
process items.)
(a) HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM
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CITY COUNCIL MINUTES — DECEMBER 14, 2010
SEPTEMBER 21, 2010 (CORRECTED MINUTES) AND OCTOBER 19, 2010
(b) HUTCHINSON PUBLIC LIBRARY BOARD MINUTES FROM SEPTEMBER 27, 2010
(c) FIRE DEPARTMENT MONTHLY REPORT FOR NOVEMBER 2010
(d) PARKS, RECREATION, COMMUNITY EDUCATION BOARD MINUTES FROM OCTOBER 4, 2010
(e) RESOURCE ALLOCATION COMMITTEE MEETING MINUTES FROM DECEMBER 7, 2010
(f) PLANNING, ZONING, BUILDING DEPARTMENT MONTHLY REPORT FOR NOVEMBER 2010
12. MISCELLANEOUS
Marc Sebora —Mr. Sebora explained that a franchise for the United Way was to be considered at tonight's
meeting, however it was inadvertently not included on the agenda. The franchise will be considered at
next week's Council meeting.
Jim Haugen — Council Member Haugen noted that he has received much feedback from citizens asking
that the Council control the budget and stop spending money. Council Member Haugen suggested that
perhaps the membership to the Coalition of Greater Minnesota Cities could be reduced from the City's
budget as a cost - savings measure.
Mayor Cook reminded the group that the annual membership fee to the CGMC is $18,000 per year and he
noted benefits of the CGMC.
Council Member Yost expressed that he does not see the benefit of the membership.
Council Member Haugen noted that he would like to lower the budget by $20,000.
Discussion turned towards budget- cutting.
The CGMC membership will be discussed at the next Council meeting.
Gary Plotz — Mr. Plotz mentioned that work has begun on establishing department measurements for
Creekside.
Mayor Cook — Mayor Cook reverted back to Ms. Mix's question about spreading assessments amongst all
residents for road improvement projects. Mayor Cook noted that non - profit organizations are not put on
assessments. So, if assessments were shared city -wide, there still would not be as many properties
contributing. General discussion was held regarding applying assessments.
13. ADJOURN
Motion by Arndt, second by Cook, to adjourn at 9:30 p.m. Motion carried unanimously.
ATTEST:
Steven W. Cook Gary D. Plotz
Mayor City Administrator
MEMORANDUM
DATE: December 22, 2010 for the December 28, 2010 City Council meeting
TO: Hutchinson City Council
FROM: Dan Jochum, Planning Director
Bonnie Baumetz, Planning Coordinator
SUBJECT: REZONE PROPERTY AT 1105 - 5 AVENUE S.W. FROM R -1 (SINGLE FAMILY
RESIDENTIAL) TO 1 -1 (LIGHT INDUSTRIAL DISTRICT) FOR RECYCLABLE
MATERIAL COLLECTION CENTER
APPLICANT: MCLEOD COUNTY, PROPERTY OWNER
Background:
The property owner is requesting to rezone property at 1105 -5 Avenue S.E. from R -1 to 1 -1 for a
recyclable material collection center adjacent to the Household Hazardous Waste facility at 1065 — 5
Avenue S.E. The property is bordered by 1 -1 on the north, south and east sides and 1 -2 on the west side.
A conditional use permit will be necessary to allow the collection center in an 1 -1 district. The property
was annexed to the city in 2009, when property is annexed, it comes into the city as R -1.
Additional information is contained in the attached staff report and attachments.
Planning Commission Meeting:
The Planning Commission held a public hearing and considered the request at their December 21
meeting. There were no neighboring property owners objecting to the request. The Commission
reviewed the proposed rezoning for consistency with the Comprehensive Plan and the purpose of the
Zoning Ordinance: " It is the purpose of the I -1 district to create industrial areas that will be
acceptable within the city and will not adversely affect adjacent business or residential
neighborhoods. "
After briefly discussing the request, the Commission unanimously recommended approval with the
following findings:
1. The rezoning to 1 -1 is consistent with the Comprehensive Plan which guides the parcel as
"industrial" and the intent of the 1 -1 zoning district in the Zoning Ordinance.
2. The property is proposed to be developed as an industrial use. Rezoning would allow the
proposed use to be developed as an industrial use.
Recommendation:
The Planning Commission recommended approval of the request with the findings and conditions in the
attached resolution.
�C�� I
RESOLUTION NO. 13833
RESOLUTION APPROVING A REZONING OF PROPERTY AT 1105 5"' AVENUE S.W.
FROM R -1 (SINGLE FAMILY RESIDENTIAL) TO I -1 (LIGHT INDUSTRIAL DISTRICT)
FOR RECYCLABLE MATERIAL COLLECTION CENTER REQUESTED BY MCLEOD
COUNTY, PROPERTY OWNER
Whereas, McLeod County, property owner, has requested approval to rezone property from R -I (Single Family
Residential) to I -1 (Light Industrial), with the following legal description:
Legal Description:
Beginning at a point 105 feet West of a point 1446.5 feet South of the Northeast corner of the Northwest Quarter
of Section Five (5), in Township One Hundred Sixteen (116), North of Range Twenty-nine (29) West; thence
running South 724.2 feet to the center of the Glencoe and Hutchinson Public road; thence North 66 degrees
West along the center line of said Public Road, 424 feet; thence West along the center line of said Public Road,
113 feet; thence North 548.2 feet; thence East 495 feet to the point of beginning, now known as Lot 8 of
Auditor's Plat of the West Half of Section 5, Township 116, North of Range 29 West.
Whereas, the Planning Commission met on December 21, 2010, and held a public hearing on the request and
considered the requirements of the Zoning Ordinance and effects of the proposal on the health, safety, and
welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on
values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby
recommends approval of the request.
The City Council has considered the recommendation and findings of the Planning Commission and hereby
does recommend approval of the request, subject to the following findings and conditions:
The rezoning to I -1 is consistent with the Comprehensive Plan which guides the parcel as "industrial"
and the intent of the I -1 zoning district in the Zoning Ordinance.
The property is proposed to be developed as an industrial use. Rezoning would allow the proposed use
to be developed as an industrial use.
Adopted by the City Council this 28' day of December.
ATTEST:
Gary D. Plotz Steven W. Cook
City Administrator Mayor
(,W� �
PUBLICATION NO.
ORDINANCE NO. 11 -0665
AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, TO REZONE PROPERTY AT
1105 - 5 AVENUE S.W. FROM R -I (SINGLE FAMILY RESIDENTIAL) TO I -1 (LIGHT INDUSTRIAL
DISTRICT) FOR RECYCLABLE MATERIAL COLLECTION CENTER REQUESTED BY MCLEOD
COUNTY, PROPERTY OWNER
THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS
Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear
to the satisfaction of the City Council that it would be in the best interest of the City to rezone the property from R-
I (Single Family Residential) to I -1 (Light Industrial District):
Section 2. That the property to be rezoned to I -I (Light Industrial District) is described as follows:
Beginning at a point 105 feet West of a point 1446.5 feet South of the Northeast corner of the Northwest Quarter of
Section Five (5), in Township One Hundred Sixteen (116), North of Range Twenty-nine (29) West; thence running
South 724.2 feet to the center of the Glencoe and Hutchinson Public road; thence North 66 degrees West along the
center line of said Public Road, 424 feet; thence West along the center line of said Public Road, 113 feet; thence
North 548.2 feet; thence East 495 feet to the point of beginning, now known as Lot 8 of Auditor's Plat of the West
Half of Section 5, Township 116, North of Range 29 West.
Section 3. This ordinance shall take effect from and after passage and publication
Adopted by the City Council this 11th day of January, 2011.
ATTEST:
Jeremy Carter, City Administrator Steven W. Cook, Mayor
C N��
DIRECTORS REPORT - PLANNING DEPARTMENT
To: Hutchinson Planning Commission
From: Brad Emans, Dolf Moon, Dave Hunstad, Miles 5eppeh, Eric Browne, Jean Ward,
Judy Flemming, John Webster, John Olson, Lenny Rutledge, Kyle Dimler, Kent
Exner, John Paulson, Mark Schnobrich, Marc Sebora, Gary Plotz, Jeremy Carter,
Jim Popp. Dan Hatten, Dick Nagy, Dan Joehum and Bonnie Baumw
Date: December 9, 2010, for December 21, 2010, Planning Commission Meeting
Application: CONSIDERATION OF REZONING PROPERTY AT 1105 5"' AVENUE
S.W. FROM R -1 (SINGLE FAMILY RESIDENTIAL) TO 1 -1 (LIGHT
INDUSTRIAL DISTRICT) FOR RECYCLABLE MATERIAL
COLLECTION CENTER REQUESTED BY MCLEOD COUNTY,
PROPERTY OWNER
Applicant: McLeod County
FT* -1T%0
The property owner is requesting to rezone property at 1105 -5" Avenue S.E. from R -1 to 1 -1 for a
recyclable material collection center adjacent to the Household Hazardous Waste facility at 1065 — 5
Avenue S.E. The property is bordered by 1 -1 on the north, south and east sides and 1 -2 on the west side. A
conditional use permit will be necessary to allow the collection center in an 1 -1 district. The property was
annexed to the city in 2009, when property is annexed, it comes into the city as R -L
4(b)
Rezone from R -I to 1 -1
McLeod County Household Hazardous Waste
Planning Commission— 12/21/10
Page 2
GENERAL INFORMATION
Existing Zoning: R -I (Single Family Residential)
Property Location: 1105 —5 1h Avenue S.E.
Lot Size: 5.97 acres
Existing Land Use: Recyclable material collection center
Adjacent Land Use
And Zoning: I -1 (Light Industrial Park District) and I -2 (Heavy Industrial District)
Comprehensive
Land Use Plan: Industrial District
Zoning History: The property was annexed to the city in June, 2009. Properties annexed to the
city come in as R -1 (Single Family Residential)
Applicable
Regulations: Section 154.168, City Code
Analysis and
Recommendation: Staff recommends approval of the request. There are staff items that may be
discussed further at the time of the conditional use permit request and site plan review.
CA) I
rz' c! '4 Pc(. 10 PK-
UA 11 tily
I t I Hassan Street Southeast
Hutchinson, MN 55350
(320)587- 5151/Fax:(320) 234 -4240
City of Hutchinson
APPLICATION FOR GAMBLING DEVICES LICENSE
In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349
All applications must be received at least 30 days before event in order to be considered
Application T ype
Short Term Date(s) F �E7 ✓i Z010 – iW, Od Fee: $30.00
Month /Year – Month/ /Yeas
Org anization Information
/1111 Pi96 1 41� 9 ,tx,'/)
587 -992
Phone Number
h /TV���i' f7lcfc1i
17 S5
��',
Address where regular meeting are held City
State Zip
Day and time of meetings? Lt2/� Z2 W
Is this organization organized under the laws of the Stafe of Minnesota? X yes
❑ no
How long has the organization been in existence? " 7 r5 How may mem ers m the organization?
What is the purpose of the organization? VP �art5 J cO �V;ce
In whose custody will organization records be kept?
S l-rao 320 - sI 391 /0
Name
Phone Number
l /50 F Ave Nh/ nson
XW 5 - 5- - 3 �
AdWess city
State zi
ca4-. � Luc K 74,3 _X - - 7-3Q3
True Name Phone Number
�9 5� Gkml�xxx� P'J t t tM u tOn MN 5534
Residence Address City 11 State Zip
Date of Birth: —W / W / Place of Birth: 1kJfA; n50n R_
Mon or City State
Have you ever been convicted of any crime other than a traffic offense? ❑ yes 0 no
If yes, explain:
CG,
City of Hutchimi of
Applicatimjor Bingo Gaubling Devices License
Page 2 of
;�e'�i �Cl/i2 Sfi'a5 320 58'7- ,39/(�
r True Name � Phone Number
Residence Address City State Zip
Date of Birth: 1 Place of Birth:
Monthlday /year — City State
Have you ever been convicted of any crime other than a traffic offense? ❑ yes a no
If yes, explain:
How long have you been a member of the organization?
Game Information
At ,
Location #1
Yfw Qas7�g4(o
X20- 5�7 -ggz9
Name o location where game will be played
Phone Number
in
H S53S0
Address of location where game will be played City
State Zip
Date(s) and/or day(s) gambling devices will be used: 1 ZO/ j through r 23 00/i
Hours of the day gambling devices will be used: From YIGY Vt
AM AM
pM To (O i 30 PM
Maximum number of player. 30
11
�9O /O l
Will prizes be paid in money or merchandise? Omoney la',i'merchandise
me -rivX M sge
Will refreshments be served during the time the gambling devices will be used? id yes ❑ no
If yes, will a charge be made for such refreshments? 14 yes ❑ no
L �c dF6t> ItL7fQUXi �jCz
Game Information
State
Location #2
Name of location where game will be played
Phone Number
Address of location where game will be played City
State Zip
Date(s) and/or day(s) gambling devices will be used:
through
AM AM
Hours of the day gambling devices will be used: From
PM To PM
Maximum number of player:
Will prizes be paid in money or merchandise? ❑ money ❑ merchandise
Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no
If yes, will a charge be made for such refreshments? ❑ yes ❑ no
.. 'f.
y)
dvame
54?54t k &tn UVj ed
At ,
i u1C
�L
5534,y
Residence Address
yraCse
City
Vice
State Zip
Pyp;detl
GG�zs��e -X
Name
Title
AVA/
553LU
Residencd Address
City
State
Zip
� (C-)
City oflAachmson
Application for Bingo Gambling Devices License
Page 3 of
1
list
-- Name /I , l
V /
Title
Residence Address
City
State
Zip
Name
Title
Residence Address
City
State
Zip
Name
Title
Residence A ddress
Ciry
State
Zip
Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws,
ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson
Ordinance 114.20 and Minnesota Statutes Chapter 349)?
Gambling Manager i4yes U no *k-8-_ Authorized Officer 4yes ❑ no
Initial nitial
I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to
investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No.
114.20 relating to gambling and I will familiarize myself with the contents thereof.
b.'M ' ZoI
Date
manager of organization Date
Internal Use Onl
City Council ❑ approved ❑ denied Notes:
co (C)
December 21, 2010
Dear City Council Members
The Hutchinson Area Health Care Board has decided to expand their board by two
positions beginning in 2011. As stated in the HHC bylaws the City appoints one of those
members.
The Hutchinson Area Health Care Governance Committee forwarded on two names of
potential candidates for the City's consideration - Diana Anderson, COO of the
Southwest Initiative Foundation, and Dr. James Allen.
Diana has been interviewed by the HHC executive committee and yesterday met with
myself, council member and HHC board member Eric Yost, Jeremy Carter, HHC CEO
Dr. Steve Mulder and city appointed board member Scott Schaefer.
With the council's approval I would like to appoint Diana as a city representative to the
HHC board. Included in the packet is a brief bio of Diana's background. You will notice
that prior to her employment with SWIF, Diana served as administrator to the Canby
hospital. Diana also currently serves on the Aveyron Home Board of Directors and
recently completed her Advanced Certification in Health Care Administration.
Diana would bring a strong understanding of the roles of the board and administration, a
history of working with and leading non - profit organizations, a strong communications
background, fund raising experience, experience in fostering collaborative efforts and
bringing people together, and expertise in strategic planning. Her appointment would
also provide additional diversity to the board.
I ask for your support and approval of Diana's appointment
Sincerely,
Mayor Steve Cook
(, U)
Diana Anderson
Chief Operating Officer
Diana Anderson, is chief operating officer (COO) at the Southwest Initiative Foundation (SWIF) in
Hutchinson, Minnesota. She provides leadership and oversight to the SWIF's internal operations and
functions and leads the Foundation's strategic planning process, provides management team leadership
and oversight, and oversees program design and execution.
Prior to becoming COO in 2007, Diana served as SWIF's Development Director and led the effort to raise
$3 million dollars locally to secure dollar for dollar match from The McKnight Foundation. In addition, she
helped 16 community foundations get started through the SWIF's Community Foundation Program; and
added more than 40 component funds to the SWIF's family of funds.
For 12 years, Diana was part of the leadership team at Sioux Valley Canby Campus hospital and clinic, now
known as Sanford Health Canby in Canby, MN. She served as director of personnel and development
before being named associate administrator in 1993. In that role, she was responsible for the day to day
operation of all hospital -based services.
Diana's expertise lies in strategic thinking, innovative program design, and collaborative execution to
maximize mission effectiveness.
Diana has a BA degree in Communications from Augustana College in Sioux Falls, SD and a Credential of
Advanced Studies in Health Care Administration from the University of Minnesota.
c0 W
ELECTRONIC FUNDS TRANSFERS
COUNCIL MEETING 12/28/10
TAX FUND PAYABLE TO
FUEL HATS MN DEPT OF REV
SALES TAX LIQUOR MN DEPT OF REV
USE TAX PRCE CIVIC ARENA MN DEPT OF REV
SALES & USE TAX WATER SEWER CREEKSIL MN DEPT OF REV
AMOUNT
$2,475.83
$38,113.00
$215.00
$10,814.00
cv6e —)
PAYROLL ELECTRONIC FUNDS TRANSFERS
PAYROLL DATE: 12/17/2010
Period Ending Date: 12/11/2010
$53,305.31 IRS - Withholding Tax Account
Federal Withholding
Employee /Employer FICA
Employee /Employer Medicare
$10,375.60 MN Department of Revenue
State Withholding Tax
$36,808.28 Public Employee Retirement Association
Employee /Employer PERA/DCP Contributions
$4,648.56 TASC
Employee Flex Spending Deductions
$400.00 MNDCP
Employee Contributions - Deferred Comp
$1,339.60 I NG
Employee Contributions - Deferred Comp
$2,026.15 ICMA Retirement Trust
Employee Contributions - Deferred Comp
$693.58 MN Child Support System
Employee Deductions
$109,597.08 Total Electronic Funds Transfer
C_0 cam)
C.0 ce)
R55CKREG
LOG22001VO
12/28/2010
Check#
Ck Date
AMOUNT
Vendor/ Explanation
163315
12/28/2010
161.34
ACE HARDWARE
163316
12/28/2010
169.12
AIM ELECTRONICS INC
163317
12/28/2010
45.42
ALLTEL
163318
12/28/2010
264.53
AMERICAN MESSAGING
163319
12/28/2010
60.56
AMERICAN WELDING & GAS
163320
12/28/2010
72.37
AMERIPRIDE LINEN & APPAREL
163321
12/28/2010
14410.81
ANDERSON CHEMICAL COMPANY
163322
12/28/2010
83.28
ARAMARK UNIFORM SERVICE
163323
12/28/2010
241.71
ARCTIC GLACIER PREMIUM ICE INC
163324
12/28/2010
1143.5
ARNESON DISTRIBUTING CO
163325
12/28/2010
328.66
ARROW TERMINAL LLC
163326
12/28/2010
3125
ARTHUR GALLAGHER RISK
163327
12/28/2010
1335.93
AUTO VALUE - GLENCOE
163328
12/28/2010
284.481B
& C PLUMBING & HEATING INC
163329
12/28/2010
14485.35
BEACON BANK
163330
12/28/2010
1219.68
BELLBOY CORP
163331
12/28/2010
84.51
BERGER PLUMBING HEATING AC
163332
12/28/2010
31
BERMO INC
163333
12/28/2010
188.39
BERNICK'S
163334
12/28/2010
15
BIEHN, JESSICA
163335
12/28/2010
78.15
BNO SHEET METAL INC
163336
12/28/2010
3701.25
BRAUN INTERTEC CORP
163337
12/28/2010
124.99
BURMEISTER, JEROME
163338
12/28/2010
27.25
BUSINESSWARE SOLUTIONS
163339
12/28/2010
34172.1
C & L DISTRIBUTING
163340
12/28/2010
609.2
CALIFORNIA CONTRACTORS SUPPLIE
163341
12/28/2010
29.91
CARR FLOWERS
163342
12/28/2010
75.75
CASH DRAWER #4
163343
12/28/2010
20.43
CENTRAL HYDRAULICS
163344
12/28/2010
159.5
CENTRAL LANDSCAPE SUPPLY
163345
12/28/2010
100.43
CLAREY'S SAFETY EQUIP INC
163346
12/28/2010
68.93
COFFEE COMPANY
163347
12/28/2010
225
COMMISSIONER OF TRANSPORTATION
163348
12/28/2010
65
COREY, NICHOLLE
163349
12/28/2010
675
CORNER POST EROSION CONTROL
163350
12/28/2010
130.13
CROW RIVER AUTO & TRUCK REPAIR
163351
12/28/2010
49.7
CROW RIVER FLORAL & GIFTS
163352
12/28/2010
114.38
CROW RIVER PRESS INC
163353
12128/2010
408.75
CROW RIVER VET HOSPITAL PA
163354
12/28/2010
10065.07
DAY DISTRIBUTING
163355
12/28/2010
622.01
DISPLAY SALES
163356
12/28/2010
257.11
DOMINO'S PIZZA
C.0 ce)
163357
12/28/2010
960
DONOHUE & ASSOCIATES
163358
12/28/2010
1185.13
DPC INDUSTRIES INC
163359
12/28/2010
40.95
DROP -N -GO SHIPPING, INC
163360
12/28/2010
154.9
EAGLE LEGAL SERVICE
163361
12/28/2010
9566.96
EARTHLY DELIGHTS, LTD.
163362
12/28/2010
100
EBERT,PAT
163363
12/28/2010
181.68
ECOLAB PEST ELIM
163364
12/28/2010
651.9
ERA LABORATORIES, INC
163365
12/28/2010
2
ERLANDSON, DAVID E
163366
12/28/2010
315
EXTREME BEVERAGE LLC
163367
12/28/2010
62.88
FASTENAL COMPANY
163368
12/28/2010
37.41
FIRE SAFETY USA, INC
163369
12/28/2010
288
FIRST CHOICE FOOD & BEVERAGE S
163370
12/28/2010
50
FRONTIER PRECISION INC
163371
12/28/2010
260.22
G & K SERVICES
163372
12/28/2010
3200
GAVIN, OLSON & WINTERS, LTD
163373
12/28/2010
377.7
GEB ELECTRICAL INC
163374
12/28/2010
356.18
GEECO
163375
12/28/20101
122.87
GLACIAL RIDGE WINERY
163376
12/28/2010
1077.5
GRAND PERE WINES INC
163377
12/28/2010
24.2
GRUFRUFF DESIGN
163378
12/28/2010
2238
HANSEN DIST OF SLEEPY EYE
163379
12/28/2010
6800
HANSEN GRAVEL
163380
12/28/2010
3072.5
HANSON & VASEK CONSTRUCTION
163381
12/28/2010
269.58
HARRIS SERVICE
163382
12/28/20101
408.45
HASSAN VALLEY TOWNSHIP
163383
12/28/2010
372.23
HD SUPPLY WATERWORKS LTD
163384
12/28/2010
100
HENNEPIN COUNTY COURT ADMIN
163385
12/28/2010
950
HENNEPIN TECHNICAL COLLEGE
163386
12/28/2010
642.28
HENRY'S WATERWORKS INC
163387
12/28/2010
480.94
HEWLETT - PACKARD CO
163388
12/28/2010
672.97
HILLYARD /HUTCHINSON
163389
12/28/20101
2002.5
HIERPE CONTRACTING
163390
12/28/2010
277.94
HOLT MOTORS INC
163391
12/28/2010
66.53
HUTCH CAFE
163392
12/28/2010
6437.67
HUTCHINSON CO -OP
163393
12/28/2010
200
HUTCHINSON DOWNTOWN ASSOCIATIO
163394
12/28/2010
2612
HUTCHINSON FIGURE SKATING ASSO
163395
12/28/2010
45
HUTCHINSON HIGH SCHOOL
163396
12/28/20101
284.88
HUTCHINSON LEADER
163397
12/28/2010
33.61
HUTCHINSON TOWNSHIP
163398
12/28/2010
692.98
HUTCHINSON WHOLESALE
163399
12/28/2010
66.23
HUTCHINSON, CITY OF
163400
12/28/2010
3905.78
HUTCHINSON, CITY OF
163401
12/28/2010
376.52
HUTCHINSON, CITY OF
163402
12/28/2010
9.17
INDEPENDENT EMERGENCY SERVICES
163403
43.91NDIANHEAD
SPECIALTY CO
cc ce-)
CITY OF HUTCHINSON
R55CKREG
LOG22001VO
Council Check Register
12/28/2010
Check #
Ck Date
AMOUNT
Vendor / Explanation
Account Description
163315
12/28/2010
161.34
ACE HARDWARE
SMALLTOOLS
163316
12/28/2010
169.12
AIM ELECTRONICS INC
EQUIPMENT PARTS
163317
12/28/2010
45.42
ALLTEL
COMMUNICATIONS
163318
12/28/2010
264.53
AMERICAN MESSAGING
COMMUNICATIONS
163319
12/2812010
60.56
AMERICAN WELDING & GAS
RENTALS
163320
12/28/2010
72.37
AMERIPRIDE LINEN & APPAREL
CONTRACT REPAIR & MAINTENANCE
163321
12/28/2010
14410.81
ANDERSON CHEMICAL COMPANY
CHEMICALS & PRODUCTS
163322
12/28/2010
83.28
ARAMARK UNIFORM SERVICE
CLEANING SUPPLIES
163323
12/28/2010
241.71
ARCTIC GLACIER PREMIUM ICE INC
COST OF MIX & SOFT DRINKS
163324
12/28/2010
1143.5
ARNESON DISTRIBUTING CO
COST OF SALES -BEER
163325
12/28/2010
328.66
ARROW TERMINAL LLC
EQUIPMENT PARTS
163326
12/28/2010
3125
ARTHUR J GALLAGHER RISK
GENL LIAB.- INSURANCE
163327
12/28/2010
1335.93
AUTO VALUE -GLENCOE
EQUIPMENT PARTS
163328
12/28/2010
284.48
B & C PLUMBING & HEATING INC
CONTRACT REPAIR & MAINTENANCE
163329
1212812010
14485.35
BEACON BANK
MISCELLANEOUS
163330
12/28/2010
1219.68
BELLBOY CORP
COST OF SALES- LIQUOR
163331
12/28/2010
84.51
BERGER PLUMBING HEATING AC
CONTRACT REPAIR & MAINTENANCE
163332
12/28/2010
31
BERMO INC
PROFESSIONAL SERVICES
163333
12/28/2010
188.39
BERNICK'S
COST OF MIX & SOFT DRINKS
163334
12/28/2010
15
BIEHN, JESSICA
RECREATION ACTIVITY FEES
163335
12/28/2010
78.15
BNO SHEET METAL INC
CONTRACT REPAIR & MAINTENANCE
163336
12/28/2010
3701.25
BRAUN INTERTEC CORP
PROFESSIONAL SERVICES
163337
12/28/2010
124.99
BURMEISTER, JEROME
UNIFORMS & PERSONAL EQUIP
163338
12/28/2010
27.25
BUSINESSWARE SOLUTIONS
OFFICE SUPPLIES
163339
12/28/2010
34172.1
C & L DISTRIBUTING
COST OF SALES -BEER
163340
12/28/2010
609.2
CALIFORNIA CONTRACTORS SUPPLIE
REPAIR& MAINTENANCE SUPPLIES
163341
12/28/2010
29.91
CARR FLOWERS
MISCELLANEOUS
163342
12/28/2010
75.751
CASH DRAWER #4
MISCELLANEOUS
163343
12/28/2010
20.43
CENTRAL HYDRAULICS
EQUIPMENT PARTS
163344
1212812010
159.5
CENTRAL LANDSCAPE SUPPLY
RECEIVED NOT VOUCHERED
163345
12/2812010
100.43
CLAREY'S SAFETY EQUIP INC
OPERATING SUPPLIES
163346
12/28/2010
68.93
COFFEE COMPANY
OPERATING SUPPLIES
163347
12/28/2010
225
COMMISSIONER OF TRANSPORTATION
TRAVEL SCHOOL CONFERENCE
163348
12/28/2010
65
COREY, NICHOLLE
TRAVEL SCHOOL CONFERENCE
163349
12/28/2010
675
CORNER POST EROSION CONTROL
OPERATING SUPPLIES
163350
12/28/2010
130.13
CROW RIVER AUTO & TRUCK REPAIR
CENTRAL GARAGE REPAIR
163351
12/28/2010
49.7
CROW RIVER FLORAL &GIFTS
MISCELLANEOUS
163352
12/28/2010
114.38
CROW RIVER PRESS INC
PRINTING & PUBLISHING
163353
12/28/2010
408.75
CROW RIVER VET HOSPITAL PA
OTHER CONTRACTUAL
163354
12128/2010
10065.07
DAY DISTRIBUTING
COST OF SALES -BEER
163355
12/28/2010
622.01
DISPLAY SALES
OPERATING SUPPLIES
163356
12/28/2010
257.11
DOMINO'S PIZZA
OPERATING SUPPLIES
163357
12/28/2010
960
DONOHUE & ASSOCIATES
PROFESSIONAL SERVICES
163358
12/28/2010
1185.13
DPC INDUSTRIES INC
CHEMICALS & PRODUCTS
163359
12/28/2010
40.95
DROP -N-GO SHIPPING, INC
RECEIVED NOT VOUCHERED
163360
12/28/2010
154.9
EAGLE LEGAL SERVICE
OTHER CONTRACTUAL
163361
12/28/2010
9566.96
EARTHLY DELIGHTS, LTD.
MISCELLANEOUS
163362
12/28/2010
100
EBERT, PAT
UNIFORMS & PERSONAL EQUIP
163363
12/28/2010
181.68
ECOLAB PEST ELIM
RECEIVED NOT VOUCH ERED
163364
12/28/2010
651.9
ERA LABORATORIES, INC
OPERATING SUPPLIES
163365
12/28/2010
2
ERLANDSON, DAVID E
ACCTS REC -COBRA
163366
12/28/2010
315
EXTREME BEVERAGE LLC
COST OF MIX & SOFT DRINKS
163367
12/28/2010
62.88
FASTENAL COMPANY
RECEIVED NOT VOUCHERED
163368
12/28/2010
37.41
FIRE SAFETY USA, INC
OPERATING SUPPLIES
163369
12/28/2010
288
FIRST CHOICE FOOD & BEVERAGE S
OPERATING SUPPLIES
163370
12/28/2010
50
FRONTIER PRECISION INC
CONTRACT REPAIR & MAINTENANCE
163371
12/28/2010
260.22
G & K SERVICES
OPERATING SUPPLIES
163372
12/28/2010
3200
GAVIN, OLSON & WINTERS, LTD
PROFESSIONAL SERVICES
163373
12/28/2010
377.7
GEB ELECTRICAL INC
CONTRACT REPAIR & MAINTENANCE
163374
12/28/2010
356.18
GEECO
RECEIVED NOT VOUCHERED
163375
12128/2010
122.87
GLACIAL RIDGE WINERY
COST OF SALES -WINE
163376
12/28/2010
1077.5
GRAND PERE WINES INC
COST OF SALES -WINE
163377
12/28/2010
24.2
GRUFRUFF DESIGN
OPERATING SUPPLIES
'D
163378
12/28/2010
2238
HANSEN DIST OF SLEEPY EYE
COST OF SALES -BEER
163379
12/28/2010
6800
HANSEN GRAVEL
OPERATING SUPPLIES
163380
12/28/2010
3072.5
HANSON & VASEK CONSTRUCTION
SNOW REMOVAL
163381
12/28/2010
269.58
HARRIS SERVICE
BUILDING REPAIRS
163382
12/28/2010
408.45
HASSAN VALLEY TOWNSHIP
REFUNDS & REIMBURSEMENTS
163383
12/28/2010
372.23
HD SUPPLY WATERWORKS LTD
METERS & METER PARTS
163384
12/28/2010
100
HENNEPIN COUNTY COURT ADMIN
OTHER REVENUES
163385
12/28/2010
950
HENNEPIN TECHNICAL COLLEGE
TRAVEL SCHOOL CONFERENCE
163386
12/28/2010
642.28
HENRY'S WATERWORKS INC
REPAIR & MAINTENANCE SUPPLIES
163387
12/28/2010
480.94
HEWLETT - PACKARD CO
OPERATING SUPPLIES
163388
12/28/2010
672.97
HILLYARD / HUTCHINSON
CLEANING SUPPLIES
163389
12/28/2010
2002.5
HJERPE CONTRACTING
SNOW REMOVAL
163390
12/28/2010
277.94
HOLT MOTORS INC
CENTRAL GARAGE REPAIR
163391
12/28/2010
66.53
HUTCH CAFE
OPERATING SUPPLIES
163392
12/28/2010
6437.67
HUTCHINSON CO -OP
MOTOR FUELS & LUBRICANTS
163393
12/28/2010
200
HUTCHINSON DOWNTOWN ASSOCIATIO
DUES & SUBSCRIPTIONS
163394
12/28/2010
2612
HUTCHINSON FIGURE SKATING ASSO
OTHER CONTRACTUAL
163395
12/28/2010
45
HUTCHINSON HIGH SCHOOL
OFFICE SUPPLIES
163396
12/28/2010
284.88
HUTCHINSON LEADER
PRINTING & PUBLISHING
163397
12/28/2010
33.61
HUTCHINSON TOWNSHIP
REFUNDS & REIMBURSEMENTS
163398
12/28/2010
692.98
HUTCHINSON WHOLESALE
EQUIPMENT PARTS
163399
12/28/2010
66.23
HUTCHINSON, CITY OF
MISCELLANEOUS
163400
12/28/2010
3905.78
HUTCHINSON, CITY OF
UTILITIES
163401
12/28/2010
376.52
HUTCHINSON, CITY OF
MISCELLANEOUS
163402
12/28/2010
9.17
INDEPENDENT EMERGENCY SERVICES
COMMUNICATIONS
163403
12/28/2010
43.9
INDIANHEAD SPECIALTY CO
OFFICE SUPPLIES
163404
12/28/2010
345
INTERNATIONAL ECON DEV COUNCIL
DUES & SUBSCRIPTIONS
163405
12/28/2010
1513.4
INTERSTATE BATTERY SYSTEM MINN
EQUIPMENT PARTS
163406
12/28/2010
600
1 & K CONCRETE SAWING & CORING
CONTRACT REPAIR & MAINTENANCE
163407
12/28/2010
195.63
JEFF MEEHAN SALES INC.
ACCURED COMMISSIONS PAYABLE
163408
12/28/2010
3238.46
JEFF'S ELECTRIC
CONTRACT REPAIR & MAINTENANCE
163409
12/28/2010
534.95
1LR GARAGE DOOR SERVICE
CONTRACT REPAIR & MAINTENANCE
163410
12/28/2010
915.75
JOANIVS CATERING
OPERATING SUPPLIES
163412
12/28/2010
19704.31
JOHNSON BROTHERS LIQUOR CO.
COST OF SALES -BEER
163413
12/28/2010
550.56
JOHNSTONE SUPPLY
EQUIPMENT PARTS
163414
12/2812010
400
JORDAHL, JIM
OPERATING SUPPLIES
163415
12/28/2010
2047.5
JUUL CONTRACTING CO
SNOW REMOVAL
163416
12/28/2010
613.73
KEEPRS, INC
UNIFORMS & PERSONAL EQUIP
163417
12/28/2010
27.78
KLOSS, TOM
OPERATING SUPPLIES
163418
12/28/2010
1050
KOHLS SWEEPING SERVICE
RECEIVED NOT VOUCHERED
163419
12/28/2010
1560
KOSEK, JEFF
SNOW REMOVAL
163420
12/28/2010
18626.55
KUE CONTRACTORS INC
BUILDINGS
163421
12/28/2010
320.63
L & P SUPPLY CO
SMALL TOOLS
163422
12/28/2010
280
LAPLINK SOFTWARE INC.
DUE FROM UTILITIES
163423
12/28/2010
6000
LAUMEYER HUMAN RESOURCE SOLUTI
PROFESSIONAL SERVICES
163424
12/28/2010
285
LEAGUE OF MINNESOTA CITIES
TRAVEL SCHOOL CONFERENCE
163425
12/28/2010
96.5
LEVINE, ERIC
UNIFORMS & PERSONAL EQUIP
163426
12/28/2010
134
LEXISNEXIS
OTHER CONTRACTUAL
163427
12/28/2010
91.68
UTIN PAPER COMPANY
RECEIVED NOT VOUCHERED
163428
12/28/2010
21072.5
LOCHER BROTHERS INC
COST OF SALES -BEER
163429
12/28/2010
16721.77
LOFFLER
MACHINERY & EQUIPMENT
163430
12/28/2010
24042.59
LOGIS
DATA PROC EQUIPMENT RENTAL
163431
12/28/2010
30524
LUMBER ONE COLD SPRING
HOUSING REHAB LOANS
163432
12/28/2010
84.06
M -R SIGN
SIGNS & STRIPPING MATERIALS
163433
12/28/2010
546.07
MACQUEEN EQUIP INC
EQUIPMENT PARTS
163434
12/28/2010
99778.68
MATHIOWETZ CONSTRUCTION
IMPROV OTHER THAN SLOGS
163435
12/28/2010
35
MATIC, APRIL
RECREATION ACTIVITY FEES
163436
12/28/2010
286.33
MAYTAG LAUNDRY & CAR WASH
PROFESSIONAL SERVICES
163437
12/28/2010
174.67
MCLEOD COOP POWER ASSN
UTILITIES
163438
12/28/2010
80
MCLEOD COUNTY COURT ADMINISTRA
MISCELLANEOUS
163439
12/28/2010
75.5
MEHR, BRIAN
TRAVEL SCHOOL CONFERENCE
163440
12/28/2010
1493.83
MENARDS HUTCHINSON
CLEANING SUPPLIES
163441
12/28/2010
8.43
MESSNER, KEITH
TRAVEL SCHOOL CONFERENCE
163442
12/28/2010
239.52
MILLNER HERITAGE VINEYARD & WI
COST OF SALES -WINE
163443
12/28/2010
13.89
MINI BIFF
RENTALS
163444
12/28/2010
45
MINNEAPOLIS, CITY OF
OTHER CONTRACTUAL
163445
12/28/20101
30
MINNESOTA COUNTY ATTORNEY ASSN
PRINTING & PUBLISHING
163446
12/28/2010
2600
MINNESOTA DEPT OF HEALTH
PERMITS
163447
12/28/2010
410
MINNESOTA NURSERY & LANDSCAPE
RECEIVED NOT VOUCHERED
163448
12/28/2010
56.45
MINNESOTA SHREDDING
REFUSE - RECYCLING
163449
12/28/2010
3009.2
MINNESOTA VALLEY TESTING LAB
OTHER CONTRACTUAL
163450
12/28/2010
90
MN DEPT OF NATURAL RESOURCES
PERMITS
163451
12/28/2010
80
MOWER COUNTY SHERIFFS OFFICE
OTHER CONTRACTUAL
163452
12/28/2010
32.99
NARVESON, DENISE
ACCOUNTS PAYABLE MANUAL
163453
12/28/2010
350
NORDIN, SUSAN M.
IMPROV OTHER THAN BLDGS
163454
12/28/2010
380.51
NORTH CENTRAL LABORATORIES
OPERATING SUPPLIES
163455
12/28/2010
208
NORTHERN LIGHTS BROADCASTING
ADVERTISING
163456
12/28/2010
4.1
NORTHERN STATES SUPPLY INC
EQUIPMENTPARTS
163457
12/28/2010
122.7
NORTHLAND CHEMICAL CORP
CLEANING SUPPLIES
163458
12/28/2010
391.42
NUSS TRUCK & EQUIPMENT
CENTRAL GARAGE REPAIR
163459
12/28/2010
177.69
O'REILLY AUTO PARTS
CENTRAL GARAGE REPAIR
163460
12/28/2010
296.93
OENOPHILIA
COST OF MIX & SOFT DRINKS
163461
12/28/2010
193.42
OFFICE DEPOT
OFFICE SUPPLIES
163462
12/28/2010
188.34
OFFICE OF ENTERPRISE TECHNOLOG
TELEPROCESSING EQUIP
163463
12/28/2010
57.5
PAULSON,JOHN
OPERATING SUPPLIES
163464
12/28/2010
1334.78
PAUSTIS & SONS WINE CO
COST OF SALES -WINE
163465
12/28/2010
290
PELU EN LAND SURVEYING
PROFESSIONAL SERVICES
163466
12/28/2010
12811.88
PHILLIPS WINE & SPIRITS
COST OF SALES -WINE
163467
12/28/2010
300
PLOTZ, GARY D
TRAVEL SCHOOL CONFERENCE
163468
12/28/2010
242
POSTMASTER
POSTAGE
163469
12/28/2010
370
POSTMASTER
POSTAGE
163470
12/28/2010
9852.64
PRINCE OF PEACE SENIOR APT INC
MISCELLANEOUS
163471
12/28/2010
147.59
QUADE ELECTRIC
OPERATING SUPPLIES
163472
12/28/2010
11416.56
QUALITY WINE & SPIRITS CO.
COST OF MIX & SOFT DRINKS
163473
12/28/2010
108.27
QUILLCORP
OFFICE SUPPLIES
163474
12/28/2010
227.17
R & R SPECIALTIES INC
EQUIPMENT PARTS
163475
12/28/2010
1313.95
R.J.L. TRANSFER
FREIGHT
163476
12/28/2010
95.38
REFLECTIVE APPAREL FACTORY INC
SAFETY SUPPLIES
163477
12/28/2010
27.04
SCAN AIR FILTER
REPAIR & MAINTENANCE SUPPLIES
163478
12/28/20101
25613.5
SCHMELING OIL CO
MOTOR FUELS & LUBRICANTS
163479
12/28/2010
15100.14
SCHOOL DIST # 423
OTHER REVENUES
16 3480
12/28/2010
20
SEIFERT, LEAH
CIVIC ARENA -FEES & RENTS
163481
12/28/2010
39.1
SHOPKO
RECEIVED NOT VOUCHERED
163482
12/28/2010
135.31
SIMPLEXGRINNELL LP
CONTRACT REPAIR & MAINTENANCE
163483
12/28/2010
2560
SKYVIEW DAIRY INC
PREPAID EXPENSES
163484
12/28/2010
900
SOIL CONTROL LAB
RECEIVED NOT VOUCHERED
163485
12/28/2010
2262.8
SPRINT
COMMUNICATIONS
163486
12/28/2010
32.95
STANDARD PRINTING
OPERATING SUPPLIES
163487
12/28/2010
1399.43
STAPLES ADVANTAGE
COPY SUPPLIES & PAPER
163488
12/28/2010
2950
STATE OF MINNESOTA
PROFESSIONAL SERVICES
163489
12/28/2010
149.2
SUBWAY GLENCOE
OPERATING SUPPLIES
163490
12/28/2010
20
TAPS -LYLE SCHROEDER
PROFESSIONAL SERVICES
163491
12/28/2010
233.48
TERSTEEG, RAY
ACCOUNTS PAYABLE MANUAL
163492
12/28/2010
124.99
THOMPSON, DENEIL
UNIFORMS & PERSONAL EQUIP
163493
12/28/2010
2812.5
TONY FORCIER TRUCKING
SNOW REMOVAL
163494
12/28/2010
546.26
TOTAL FIRE PROTECTION
CONTRACT REPAIR & MAINTENANCE
163495
12/28/2010
286.96
TOTAL REGISTER SYSTEM
OPERATING SUPPLIES
163496
12/28/2010
22344.95
TREBELHORN & ASSOC
MOTOR FUELS & LUBRICANTS
163497
12/28/2010
111.9
TRI COUNTY WATER
OPERATING SUPPLIES
163498
12/28/2010
396.98
TWO WAY COMMUNICATIONS INC
CENTRAL GARAGE REPAIR
163499
12/28/20101
120
UNIVERSITY OF MINNESOTA
TRAVEL SCHOOL CONFERENCE
163500
12/28/2010
205.95
USA BLUE BOOK
REPAIR & MAINTENANCE SUPPLIES
163501
12/28/2010
14.43
VALLEY NATIONAL GASES LLC
RENTALS
163502
12/28/2010
11498.65
VIKING BEER
COST OF SALES -BEER
163503
12/28/2010
528.1
VIKING COCA COLA
COST OF MIX & SOFT DRINKS
163504
12/28/2010
64.13
VIKING SIGN & GRAPHICS INC
SIGNS & STRIPPING MATERIALS
163505
12/28/2010
2574.55
VOS CONSTRUCTION INC
CONTRACT REPAIR & MAINTENANCE
163506
12/28/2010
48.3
WASTE MANAGEMENT OF WI -MN
REFUSE - RECYCLING
163507
12/28/2010
9817.74
WASTE MANAGEMENT OF WI -MN
REFUSE - LANDFILL CHARGES
163508
12/28/2010
11.69
WEIS, MARK
OPERATING SUPPLIES
163509
12/28/2010
60
WELCOME NEIGHBOR
ADVERTISING
163510
12/28/2010
1204.48
WENDLANDT TREE SERVICE INC.
CONTRACT REPAIR & MAINTENANCE
163511
12/28/2010
605.7
WEST PUBLISHING PAYMENT CTR
OPERATING SUPPLIES
163512
12/28/2010
555
WINE MERCHANTS INC
COST OF SALES -WINE
163513
12/28/20101
7088.48
WIRTZ BEVERAGE MINNESOTA
COST OF SALES- LIQUOR
163514
12/28/20101
2481.3
WORK CONNECTION, THE
CONTRACT REPAIR & MAINTENANCE
163515
12/28/2010
779.38
XEROX CORP
COPY MACHINE
163516
12/28/2010
1699
Z WINES USA LLC
COST OF SALES -WINE
163517
12/28/2010
45
ZWILLING, TROY
TRAVEL SCHOOL CONFERENCE
163518
12/28/2010
80.95
AMERICAN FAMILY INS CO.
ACCRUED LIFE INSURANCE
163519
12/28/2010
510.03
H.A.R.T.
ACCRUED DEFERRED COMP
163520
12/28/2010
64.3
LIFE INSURANCE COMPANY OF AMER
ACCRUED LIFE INSURANCE
163521
12/28/2010
16
NCPERS LIFE INS.
ACCRUED LIFE INSURANCE
Grand Total
Payment Instrument Totals
Check Total
561291.21
Total Payment
561291.21
Ordinance No. 1 1 -0664
Publication No.
AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, GRANTING FRANCHISE TO UNITED WAY OF
MCLEOD COUNTY TO PERMIT A THERMOMETER SIGN ON CITY PROPERTY AT LIBRARY SQUARE, 50
HASSAN STREET S.E.
THE CITY OF HUTCHINSON ORDAINS:
Section 1. The City of Hutchinson, in the County of McLeod, State of Minnesota, hereafter referred to as Grantor,
hereby grants to the United Way of McLeod County, hereafter referred to as Grantee, a franchise to place a thermometer sign
on City owned property at Library Square, 50 Hassan Street S.E., on the comer of Main Street South and 1' Avenue S.Ei
.. _ - _ . ..r. .. 1 .1 ___,SF2_1R L SSt- r --- G..,.
Section 2. The franchise is granted for a term of years , commencing on the date of the acceptance of the
franchise. Grantee shall file a written acceptance of the franchise with the City Administrator of the City of Hutchinson within
ten (10) days after the effective date of this ordinance. The franchise shall become effective only when the acceptance has been
filed and evidence of general comprehensive and liability insurance provided for in this grant of franchise has been filed and
approved. The annual filingfee�will be _ ( was waived by City Council Iasi Ycae)
Section 3. Grantor reserves the right to enforce reasonable regulations concerning construction, operation and
maintenance of facilities located along, over and under the public premises before mentioned and the placement of such
facilities.
Section 4. Grantee shall indemnify and defend Grantor, its boards, commissions, officers, agents and employees, in
any and all other public agencies, and their members, officers, agents and employees, against any and all liabilities for injury to
or death of any person or any damage to any property caused by Grantee, its officers, agents or employees in the construction,
operation or maintenance of its property, or arising out of the exercise of any right or privilege under the franchise.
Section 5. At all times during the term of the franchise, Grantee will, at its own expense, maintain in force general
comprehensive liability insurance, with an insurance company approved by the City of Hutchinson, with limits approved by the
policies being for the protection of Grantor and its officers, agents and employees, against liability for loss or damage for
bodily injury, death or property damage occasioned by the activities of the Grantee under the franchise.
Section 6. Grantee shall not have the right to assign the franchise otherwise transfer it in any manner whatsoever or
sell, lease, license, mortgage, or permit others to use transfer in any manner whatsoever any interest in all or any part of its
facilities that are installed or operated under this grant, except on prior written approval by ordinance of the City Council of the
City of Hutchinson.
Section 7. In the event that United Way of McLeod County, should fail to use the franchise for one calendar year,
this franchise shall be deemed null and void and shall revert to the City of Hutchinson without any action on the part of the
City of Hutchinson whatsoever.
Section 8. The City may at the point of expiration of this franchise or for public purposes request that the
encroachments be removed from the rights of way at the Grantees expense.
Section 9. This ordinance shall take effect from and after passage and publication, subject to the provision above
requiring written acceptance by United Way of McLeod County.
Adopted by the City Council, this 11th day of January, 2011.
Mayor
Attest:
City Administrator
Published in the Hutchinson Leader on
First Reading: December 28, 2010 Second Reading: January 11. 2011 n
I�)
'
DEC - 1 2010
CITY OF HUTCHINSON �Oot p Z,$ e"
FRANCHISE AGREEMENT
APPLICATION
Date: �_I_i
Filing Fee:
Property Address: I ;hr ,, N S(} Oafisa _ Zoning District: C3
Applicant: ► �61 , \�_ aQ 1b ?`LdA [� 1 L 7 Work Phone:
Address: • S}r,, I�! Home Phone:
SW, w1u , ;r1so - n, mnsv�
Legal Description of property:
Description of request:
"TTw�Z �r6wr O � �r�b✓d
Certificate of Liability Insurance:
Site drawing of request:
�2w 4
Signature of applicant
This is an application only. The request must be approved by the Hutchinson City Council and
an ordinanc
---published.,
l(9)
9 t-)
ACORD
CERTIFICATE OF LIABILITY INSURANCE
DATE (MMIDDNYYY)
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMAI IUIN
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
Citizens Insurance Agency HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
PO Box 339 1 ALTER THE COVERAG AFFORDED BY THE POLICIES BELOW.
102 Main Street S
Hutchinson MN 55350
Phone: 320-587-2674 Fax: -587 -1174
United Way of McLeod County
Paul Thompson
34 Main ST N
Hutchinson MN 55350
INSURERS AFFORDING CO VERAGE NAIC #
INSURER Grinnell Mu tual 1417
INSURER 8'.
INSURER C'
INSURER D'.
:DVERALita
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUEDTO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POjr G POLICY NUMBER DATE MMIDO
IMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS
rw .TR INSURANCE lW DATE MMlDOM/ LIMITS
OPRODUCTSCOMPIOPIGG RENCE ;$2 0O0
Y 000
A GENERAL LIABILITY 0000363664 Ol /Ol /10 Ol /Ol /11 x per.n MADE X❑ OCCUR ADV Perron) $
ADV INJURY
REGATE 000
OMPIOP AG
AGGREGGA - T T E LIMIT AP — LIEES PER:
n, a•.v PR�r LOC
AUTOMOBILE LIABILITY
ANY AUTO
ALL OWNED AUTOS
SCHEDULED AUTOS
HIRED AUTOS
NON -OWNED AUTOS
GARAGE LIABILITY
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HOLDER
25
City of Hutchinson
111 Hassan Street S. E
Hutchinson MR 55350
COMBINED SINGLE LIMIT S
(Ea accideM)
BODILY INJURY S
(Per Person)
BODILY INJURY f
(Per accident)
PROPERTY DAMAGE f
(Pxeccident)
W IDENT S EA ACC S AGG S f S
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E.L EACH ACCIDENT f
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E.L. DISEASE - POLICY LIMB S
CITY OF SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
-_.. ..... vn
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE
IMPOSE NO OBLIGATION OR LIABILITY OF ANY KNID OF
REPRESENTATIVES.
G°
=T, BUT FAILURE TO Do SO SHALL
jrHHE INSURER, ITS AGENTS OR
t�
ACORD - CORPORATION 1988
C
Marc A. Sebora, City Attorney
Office of the City Attorney Ill Hassan street SE
Hutchinson, MN 55350 -2522
320 - 587- 5151/Fax 320 - 234.4201
Memorandum
To: City Administrators Gary Plotz and Jeremy Carter
From: Marc A. Sebora, City Attorney
Re: Liquor Hutch Compliance Check
Gentlemen:
As you may recall, Hutchinson Police Services conducted a compliance check on several liquor
establishments on June 1, 2010. One of the establishments that failed the compliance check was
the Liquor Hutch. I wanted to let you know that the employee who participated in the illegal sale
of alcohol has now been convicted and sentenced by the District court. Therefore, this may be
the appropriate time to address what, if any, consequences should be imposed upon the Liquor
Hutch.
In a situation similar to this, I would normally be directing a memo to the City Council to
address violations of city issued liquor licenses. This situation is different in that the authority to
operate a municipal liquor store comes from the State of Minnesota, not our own City Council.
Because we do not license ourselves, the City has no real authority to penalize our city enterprise
under any of our city alcohol licensing regulations. But you, under policy governance and by
virtue of your office as city administrators, do have control over the operation of the Liquor
Hutch as a city department /enterprise fund.
In keeping with the consequences that have been levied against city alcohol license holders for
similar violations in the past, you may wish to consider imposing some type of penalty or
remedial measure against the Liquor Hutch. Some of the consequences levied against alcohol
license holders for failing the past few last rounds of compliance checks have included the
requirement of training for employees, requiring the purchase of ID card readers, monetary
penalties, or closing the establishment for a day.
It is my understanding that the staff of the Liquor Hutch has already undergone additional
remedial training in an effort to prevent this situation from happening again. In light of this, it
would be my recommendation that the Liquor Hutch be closed for a day early next year.
Please keep in mind, however, that in addition to any consequences you may impose, the State of
Minnesota does have the power to suspend the operation of the Liquor Hutch for up to 30 days
based on the criminal conviction of the employee.
Let me know if you have any questions about this matter.
Printed on recycled paper - 6—)
g
AMENDED AND RESTATED BYLAWS
OF
HUTCHINSON HEALTH CARE
Hutchinson Health Care (the "corporation ") is a nonprofit health care corporation, including
a hospital, nursing home, and clinic, organized under the laws of the State of Minnesota.
The mission ( "Mission ") of Hutchinson Health Care is "to promote health and provide care
alternatives to our community."
The Board of Directors of Hutchinson Health Care is responsible for the quality of care
rendered by the corporation and must accept and discharge this responsibility to do all that is
necessary to fulfill the corporation's obligation to its patients, clients, and residents.
The corporation is formed as the result of the conclusions of a community task force which
has recommended that assets and activities of the City of Hutchinson, Minnesota ( "City")
with respect to delivery of health care services be transferred to a private nonprofit entity not
controlled by the City as a way to more effectively and efficiently provide for the health care
needs of residents in the primary service area of Hutchinson Community Hospital
( "Hospital "). The corporation was formed under the auspices of community representatives
serving on the task force and not by the City under Section 144.581 of the Minnesota
Statutes. Acknowledging that the corporation needs the cooperation of the City of
Hutchinson to deliver on certain aspects of its mission, the corporation has provided for
certain rights to be exercised by the City as provided in these Bylaws.
At the time of adoption of these Restated Bylaws, the corporation offers a wide variety of
services including, in addition to hospital inpatient and outpatient services and clinical
services, emergency room, and nursing home services.
The corporation defines its fundamental nature ( "Fundamental Nature ") as an independent
private health care provider, providing a reasonable range of acute care and outpatient
hospital services and clinic services.
SECTION 1.1 Number and method of election The Board of Directors of
this corporation shall consist of an odd number of no fewer than seven (7) and no more than
eleven (11) persons, and, subject to such limitation, the number of members of the Board of
Directors shall be such as may be designated from time to time by the Board of Directors.
Members of the Board of Directors shall be elected or appointed as set forth below in
accordance with the nominations process described in Section 4.5 of these Bylaws.
(a) Appointed Directors Within the Board size parameters established from time
to time by the Board, the largest number of directors which constitute a minority of the total
9 (Q)
number of authorized directors shall be appointed by the City Council of the City (the "City
Council'). No more than two (2) of such appointees may concurrently serve as members of
the City Council.
(b) Ex Officio Director There shall be one (1) Ex Officio Director, who shall be
the physician serving from time to time as the Chief of the Medical Staff of the Hospital.
The Ex Officio Director shall have voting rights.
(c) Community Directors The remainder of the directors shall be elected by the
Board of Directors of this corporation at the annual meeting of this corporation and shall be
known as Community Directors. At least two (2) of the Community Directors shall be
residents of the Hospital's Geographic Service Area at the time of election, and of those, at
least one director shall be a resident of the City. The Geographic Service Area shall mean
the area composed of the lowest number of contiguous zip codes from which the Hospital
draws at least 75 percent of its inpatients.
SECTION 1.2 Board Composition The composition of the Board of
Directors is subject to the following limitations:
(a) Credentialed practitioners At any given time, no more than one -third of the
directors may be health care professionals credentialed to provide services at the Hospital or
any other health care facility owned by this corporation.
(b) Directors of other systems At any given time, a majority of the directors of
this corporation shall be persons who are neither: (i) directors of any other health care
providers or health care systems residing outside the Hospital's Geographic Service Area;
nor (ii) directors of any single health care provider or health care system.
(c) Emnlovees No employee of this corporation shall be a member of the Board
of Directors; provided, however, that this requirement shall not apply to health care
professionals credentialed to provide services at the Hospital or any other health care facility
owned by this corporation.
SECTION 1.3 Terns Except as otherwise provided in Section 1. 1, each
director of this corporation other than the Ex Officio Director shall be elected or appointed to
serve for a term of three years, and, unless the Board of Directors has determined that a
successor will not be elected or appointed, until his or her successor has assumed office; or
until the director's prior death, resignation or removal. Each Community Director and
Appointed Director is limited to serving four consecutive terns. The term of office of the Ex
Officio Director shall be coterminous with his or her term as Chief of the Hospital's Medical
Staff. The Community Directors and Appointed Directors shall each be divided into three
classes as nearly equal in number as possible, so that the terms of office of approximately
one -third of the Community Directors and approximately one -third of the Appointed
Directors shall expire each year.
-2-
q (a)
SECTION 1.4 Compensation Directors shall not receive compensation for
their service as directors; provided, however, that this corporation may reimburse directors
for reasonable and necessary expenses incurred while performing the duties of a director.
SECTION 1.5 Removal: resignation; vacancies Any director may at any
time be removed with or without cause by the Board of Directors; provided, however, that an
Appointed Director may be removed by the Board of Directors only for cause by the
affirmative vote of two -thirds of the directors of this corporation. For purposes of the
foregoing sentence, "cause" shall mean breach of fiduciary duty. An Appointed Director
may also be removed with or without cause by the City Council. Any director may resign at
any time by giving written notice to the Chair or the Secretary. The resignation shall be
effective without acceptance when the notice is received by the Chair or the Secretary, unless
a later effective date is specified in the notice. Any vacancy occurring because of the death,
resignation or removal of a Community Director may be filled by a person elected by the
Board of Directors for the unexpired term of such director provided; however, that the Board
complies with the requirements of Section 1.1(c) and Section 1.2 of these Bylaws. Any
vacancy occurring because of the death, resignation or removal of an Appointed Director
shall be filled by a person appointed by the City Council; which shall fill the vacancy within
60 days following the date the vacancy occurs. Any vacancy resulting from an increase in
the number of Community Directors may be filled by a person elected by the Board of
Directors for a full term of office unless the Board of Directors designates a shorter term of
office.
MEETINGS OF THE BOARD OF DIRECTORS
SECTION 2.1 Annual meeting The annual meeting of the Board of Directors
for the purpose of electing Community Directors and officers and transacting such other
business as may properly come before the meeting shall be held in the City at the time and
place designated from time to time by the Board of Directors, provided that, by unanimous
action of the Board of Directors, another place of meeting within the State of Minnesota may
be designated.
SECTION 2.2 Other meetings Other meetings of the Board of Directors may
be held at such time and place as are announced at a previous meeting of the Board of
Directors, however the Board of Directors shall meet at least quarterly. The annual meeting
serves as a quarterly meeting. Meetings of the Board of Directors may also be called at any
time (a) by the Chair, (b) by the Board of Directors, or (c) upon the request of three or more
members of the Board of Directors. Anyone entitled to call a meeting of the Board of
Directors may make a written request to the Secretary to call the meeting, and the Secretary
shall give notice of the meeting, setting forth the time and place thereof, to be held between
two and thirty days after receiving the request. If the Secretary fails to give notice of the
meeting within seven days from the day on which the request was made, the person or
persons who requested the meeting may fix the time and place of the meeting and give notice
in the manner hereinafter provided.
-3-
9 a)
SECTION 2.3 Notice of meetings Notice of each meeting of the Board of
Directors for which notice is required, and of each annual meeting, stating the time and place
thereof, shall be given to all directors by electronic communication or in person at least two
days before the meeting, or shall be mailed to each director at least five days before the
meeting. A director may be given notice by electronic communication only if the director
has previously consented to receive notice in such form of electronic communication. All
such notices not given in person shall be sent to the director at his or her postal or electronic
address according to the latest available records of this corporation. Any director may waive
notice of a meeting before, at or after the meeting, orally, in writing, by electronic
communication, or by attendance. Attendance at a meeting is deemed a waiver unless the
director objects at the beginning of the meeting to the transaction of business because the
meeting is not lawfully called or convened and the director does not participate in the
meeting.
SECTION 2.4 Quorum and voting The presence of at least a majority of the
members of the Board of Directors shall constitute a quonun at any meeting thereof,
provided that at least one Appointed Director is present. The directors present at any
meeting, although less than a quorum, may adjourn the meeting from time to time. If a
quorum is present when a duly called meeting is convened, the directors present may
continue to transact business until adjournment, even though the withdrawal of one or more
directors leaves less than the number otherwise required for a quorum. At all meetings of the
Board of Directors, each director shall be entitled to cast one vote on any question coming
before the meeting. A majority vote of the directors present at any meeting, if there be a
quorum, shall be sufficient to transact any business, unless a greater number of votes is
required by law or these Bylaws. A director shall not appoint a proxy for himself or herself
or vote by proxy at a meeting of the Board of Directors. For purposes of determining
whether a director has met his or her fiduciary duties as a director, but for no other purpose, a
director who is present at a meeting of the Board of Directors when an action is approved by
the Board of Directors is presumed to have assented to the action unless the director votes
against the action or is prohibited from voting on the action.
SECTION 2.5 Action without a meetine Any action that could be taken at a
meeting of the Board of Directors may be taken by written action signed by all of the
directors.
SECTION 2.6 Meetings held using remote communication A director may
participate in a meeting of the Board of Directors by means of conference telephone or, if
authorized by the Board of Directors, by such other means of remote communication, in each
case through which that director, other directors so participating, and all directors physically
present at the meeting may communicate with each other on a substantially simultaneous
basis. Participation in a meeting by remote communication constitutes presence at the
meeting.
-4 (0- )
SECTION 2.7 Actions Subject to Supermajority Approval The following
actions shall require the approval of at least two - thirds of the total number of authorized
directors; provided, however, that the actions listed in subsections (a) through (i) shall not be
effective unless the voting member has approved the action or waived its rights as described
in Article VIII of these Bylaws:
(a) Amendments to the Articles of Incorporation of this corporation.
(b) Amendments to the Preamble and Sections 1. 1, 1.2, 1.4, 1.5, 2.4, 2.5, 2.7, 4. 1,
4.2, 4.3, 1L. 4.5, 8.1, 8.2, 8.3, 8.4, 8.5 or 8.7 of these Bylaws, including
Exhibit 9, 'in accordance with Section 7.3 of these Bylaws.
(c) Merger, consolidation, liquidation, dissolution, or sale or lease, or other
transfer, or mortgage or other grant of a security interest, of or in, all or
substantially all of the assets of this corporation, provided that nothing herein
is intended to restrict the ability of the corporation to mortgage, grant a
security interest or otherwise encumber as collateral or security for debt held
by an institutional lender or bond trustee all or any part of the corporation's
assets in the ordinary course of business financing transactions where the
proceeds of such transactions are used to support the corporation's health care
operations.
(d) Any subleases or assignments which if executed would bring the aggregate of
subleased or assigned space to a percentage of 30% or more of the space
identified with or referenced in the corporation's hospital license (provided,
however, that space associated with leases or assignments in which the
services provided in such space or spaces are "provider -based services" billed
by and in the name of this corporation under applicable Medicare statutes and
regulations as in effect from time to time shall not be deemed a lease or
assignment for purposes of this limitation).
(e) Closure of the Hospital.
(f) Contributions of cash or cash - equivalents that in the aggregate exceed 1.5
percent of the net income of the corporation during any fiscal year to any
person(s) or entit(ies) without receipt of fair market value consideration in
return; provided, however, that such contributions shall be made for the
charitable purposes described in Section 501(c)(3) of the Internal Revenue
Code ( "IRC ") and shall be in furtherance of the corporation's health care
mission; and provided further that this provision shall not prohibit: (1) the
provision of free or reduced price medical care in accordance with the
Hospital's charity care /community benefit policies or payor agreements; (2)
payment of recruitment incentives to physicians and other health care
practitioners provided in accordance with the applicable policies of this
corporation; or (3) donations of used equipment or supplies to a governmental
-S-
entity or nonprofit organization exempt from income tax under IRC Section
501(c)(3).
(g) Add additional members or create additional member rights.
(h) Any action(s) the result of which would cause this corporation to fall outside
the definition of the Fundamental Nature of the corporation, or a transfer of
assets to a joint venture in which this corporation is a participant (whether or
not controlled), the result of which would be that this corporation would no
longer directly meet the Fundamental Nature definition.
(i) Transfer of assets to an entity wholly owned or wholly controlled by this
corporation (unless such wholly owned or controlled entity gives to the City
the same director appointment, membership, and other rights as the City
possesses with respect to this corporation, in which case, such transfer will
require in any event a supermajority approval).
(j) Transfer of assets to an entity wholly owned or wholly controlled by this
corporation, in which the City has the same director appointment,
membership, and other rights as the City possesses with respect to this
corporation.
(k) Transfer of assets to a joint venture in which this corporation is a participant
(whether or not controlled).
(1) Closure of Emergency Room or transfer of nursing home.
(m) Entering into a management agreement with a third party, other than the
manager as of the date of approval of these Bylaws, covering the day -to -day
operations of all or substantially all of the Hospital and/or nursing home
owned by this corporation.
(n) Declaration of a dividend to the member. (Dividends are not contemplated,
however, the tool is available if extraordinary/windfall circumstances arise,
should the Board of Directors choose to use it.)
(o) Delegation of authority to the Executive Committee to approve specific
transactions identified in Section 4.3(e).
OFFICERS
SECTION 3.1 Desienation and term The officers of this corporation shall
include a Chair, a Vice Chair, a Secretary, a Treasurer, and a President. Officers other than
the President shall be elected by the Board of Directors to serve for terms of one year and
until their respective successors are elected and have qualified. The President shall serve at
-6-
the pleasure of the Board of Directors. Any officer may at any time be removed by the
Board of Directors with or without cause. Any officer may resign at any time by giving
written notice to the Chair or the Secretary. The resignation shall be effective without
acceptance when the notice is received by the Chair or the Secretary, unless a later effective
date is specified in the notice. The same person may hold more than one office at the same
time, except the offices of (a) Chair and Vice Chair and (b) Chair and Secretary. The
officers, except the Chair and Vice Chair, need not be directors of this corporation.
SECTION 3.2 Chair. The Chair shall, when present, preside at meetings of
the Board of Directors, and shall perform such other duties as are prescribed by the Board of
Directors. The Chair shall not also be the President.
SECTION 3.3 Vice Chair During the absence or disability of the Chair, it
shall be the duty of the Vice Chair to perform the duties of the Chair.
SECTION 3.4 Secretary The Secretary shall perform or properly delegate
and oversee the performance of the following duties: (a) keep accurate minutes of all
meetings of the Board of Directors and of the members; (b) be responsible for the custody of
the records, documents and papers of this corporation; and (c) keep proper records of all
transactions of this corporation. The Secretary shall have and may exercise any and all other
powers and duties pertaining by law, regulation or practice to the office of Secretary, or
imposed by these Bylaws.
SECTION 3.5 Treasurer The Treasurer shall perform or properly delegate
and oversee the performance of the following duties: (a) keep accurate financial records of
this corporation; (b) deposit money, drafts, and checks in the name of and to the credit of
this corporation in the banks and depositories designated by the Board of Directors; (c)
endorse for deposit notes, checks, and drafts received by this corporation as ordered by the
Board of Directors, making proper vouchers for the deposit; (d) disburse corporate funds
and issue checks and drafts in the name of the corporation, as ordered by the Board of
Directors; and (e) upon request, provide the Chair and the Board of Directors an account of
transactions of this corporation and of the financial condition of this corporation. The
Treasurer shall have and may exercise any and all other powers and duties pertaining by law,
regulation or practice to the office of Treasurer, or imposed by these Bylaws.
SECTION 3.6 President The President shall be the chief executive officer of
this corporation. He or she shall: (a) have general active management of the business of this
corporation; (b) see that orders and resolutions of the Board of Directors are carried into
effect; and (c) have the authority to sign and deliver in the name of this corporation deeds,
mortgages, bonds, contracts, or other instruments pertaining to the business of this
corporation, except in cases in which the authority to sign and deliver is required by law to
be exercised by another person or is expressly delegated by the Articles of Incorporation, the
Bylaws or the Board of Directors exclusively to one or more other persons.
-7-
SECTION 3.7 Additional powers Any officer of this corporation, in addition
to the powers conferred upon him or her by these Bylaws, shall have such powers and
perform such additional duties as may be prescribed from time to time by the Board of
Directors.
COMMITTEES
SECTION 4.1 Committees
Bylaws, regarding the Exeetitive Gefaffii�s 311ja corporation shall not have committees
uyt}jedt Formed by or wi h t+e anprov 1 o�'the, Board of Directors. No committee a_hall
bhaxe the authority of the Board of Directors- xcept a provided in Section 4.2 of these
Bvlawa mearding the Executive Committee The Board of Directors may establish advisory
committees, the members of which shall be appointed by the Board of Directors or, if
expressly authorized by the Board of Directors, by the Chair.
committee shall at all times be subject
to the control and direction of the Board of Directors. Except as otherwise provided in these
Bylaws, committee members need not be directors.
SECTION 4.2 Executive Committee There shall be an Executive Committee
consisting of the Chair, Vice Chair, Secretary and Treasurer. If none of these is an
Appointed Director, the Board shall elect an Appointed Director to serve as a voting member
of the committee. The President; shall serve as an ex officio non - voting member of the
committee
The Chair of this corporation shall be the chair of the Executive Committee. The Executive
Committee shall have the authority of the Board of Directors in the management of the
business of this corporation in the interval between meetings of the Board of Directors,
provided, however, that the Executive Committee shall not have authority to act on any
matter described in Section 2.7 of these Bylaws or matters listed in Section 4.3 below, except
as specifically provided in Section 4.3(e) and Section 2.7(o). The presence of all the
members of the Executive Committee shall constitute a quorum at any meeting thereof, but
the committee members present at any meeting, although less than a quorum, may adjourn
the meeting from time to time.
SECTION 4.3 Prohibited Actions Notwithstanding any provision of these
Bylaws apparently to the contrary, the Executive Committee shall not have the authority to
take any of the following actions:
(a) Amend or repeal the Articles of Incorporation or Bylaws of this corporation;
(b) Elect, appoint, or remove any member of the Board of Directors or the
Executive Committee, or any officer of this corporation;
(c) Adopt or approve a plan of merger or consolidation with another corporation;
9 (a)
(d) Authorize the sale, lease, exchange, mortgage or other disposition of all or
substantially all the assets of this corporation;
(e) Authorize the sale, lease, exchange, mortgage or other disposition of the assets
of this corporation in the ordinary course of business, unless the Board of
Directors has by resolution approved such delegation as provided in Section
2.7(o) and such resolution references both the specific transaction and the
specific assets for which authority is delegated;
(f) Authorize the voluntary dissolution of the corporation or revoke proceedings
therefere r or
(g) Amend or repeal any resolution of the Board of Directors.
SECTION 4.4 Audit/Compliance Committee There shall be an
Audit/Compliance Committee consisting of the Treasurer, who shall be the chair of the
committee, and at least one other D3ireete i t . There shall be at least one Appointed
Director, who may be the Treasurer, and at least one non - director member with expertise in
the areas of finance or consumer advocacy
The
Audit/Compliance Committee shall (a) review this corporation's financial matters and report
on them to the Board of Directors, (b) recommend independent auditors for approval by the
Board of Directors, and (c) review this corporation's compliance program, including matters
relating to charity care, discounts and collections and report on the program to the Board of
Directors.
SECTION 4.5 Governance Committee There shall be a Governance
Committee consisting of three or more Dir� There shall be at least one
Appointed Director, and the number of Community Directors shall equal or exceed the
number of Appointed Directors. The Governance Committee shall nominate individuals to
serve as Community Directors and officers of this corporation, shall supply criteria and
desired competencies, may suggest candidates to the City for Appointed Director positions
and shall have such other duties as the Board of Directors shall determine from time to time.
The corporation is committed to maintaining a Board having diverse competencies, aimed at
effective oversight of the health care enterprise. The Governance Committee shall
periodically review and recommend to the Board the general and special competencies that
should be reflected in Board membership and create, manage and regularly review a list of
potential board members from which a slate of candidates for Board of Director vacancies
can be developed (the "Candidate List ").
For vacancies in Appointed Director positions, the Governance Committee will forward to
the City the Board's most recently adopted competency based board criteria, identify the
special competencies with respect to which the Governance Committee believes the current
Board has gaps, and list those candidates from the Committee's Candidate List who would
-9-
9 Ca)
comply, in the Committee's judgment, with the criteria, given the competencies of the other
current Board members. In making its appointments, the City will review the corporation's
board criteria, the special competency gaps and consider names forwarded, if any, by the
Governance Committee, but shall be free to appoint whomever the City determines.
For vacancies in Community Director positions, the Governance Committee will identify and
forward to the Board the special competencies with respect to which the Governance
Committee believes the current Board has gaps, and list those candidates from the
Committee's Candidate List who would comply, in the Committee's judgment, with the
Board's most recent competency based board criteria, taking into account the competencies
of the other current Board members. In filing vacancies for Community Board positions, the
Board will review the corporation's board criteria, the special competency gaps and consider
names forwarded by the Governance Committee, but shall be free to elect such individuals as
it determines.
SECTION 4.6 Meetings and voting Meetings of each advisory committee
shall be called and held in accordance with the provisions of Sections 2.2 to 2.6 of these
Bylaws as they apply to meetings of the Board of Directors.
INDEMNIFICATION
SECTION 5.1 In emnification This corporation shall indemnify its directors,
officers, committee members, and employees against such expenses and liabilities, in such
manner, under such circumstances, and to such extent, as required or permitted by Minnesota
Statutes, Section 317A.521, subd. 2, as amended from time to time, or as required by other
provisions of law; provided, however, that no indemnification shall be made with respect to
any claim, issue or matter as to which the person shall be adjudged to be liable to this
corporation.
SECTION 5.2 Advances This corporation shall advance expenses in such
manner, under such circumstances, and to such extent, as required or permitted by Minnesota
Statutes, Section 317A.521, subd. 3, as amended from time to time; provided, however, that
this corporation shall not advance expenses incurred in defense of a claim brought by or in
the right of this corporation or expenses incurred in pursuing a claim against this corporation.
The provisions of this Section are not intended to limit the ability of a person to receive
advances as an insured under an insurance policy maintained by this corporation.
SECTION 5.3 Insurance This corporation may purchase and maintain
insurance on behalf of any person who is or was a director, officer, committee member, or
employee against any liability asserted against and incurred by such person in or arising from
such capacity, whether or not this corporation would otherwise be required to indemnify the
person against the liability.
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4 (a)
MEDICAL STAFF
SECTION 6.1 Authority. In accordance with applicable law, the Board of
Directors shall have the ultimate authority to determine the categories of practitioners
eligible and criteria for appointment to the medical staffs of facilities operated by the
corporation. The Board of Directors shall have final authority on all matters involving
medical staff membership, clinical privileges and corrective action after consideration of the
medical staff s recommendations; provided, however, that the Board of Directors may act in
any event in which the medical staff fails to adopt and submit such recommendations within
the time frame set forth in the medical staff bylaws and any supporting documents.
SECTION 6.2 Delegation Subject to the ultimate authority of the Board as
set forth in Section 6.1 of these Bylaws and in accordance with legal and accreditation
requirements, the Board of Directors has authority to delegate to the medical staffs of the
facilities operated by the corporation the responsibility for monitoring and ensuring the
quality of care provided in such facilities, making recommendations concerning applications
for appointment and reappointment to the medical staff and clinical privileges, and such
other matters as the Board of Directors in its discretion deems appropriate.
f `Y O I �l; 1► L� � 1 119
SECTION 7.1 Fiscal year Unless otherwise fixed by the Board of Directors,
the fiscal year of this corporation shall begin on January 1 and end on the succeeding
December 31.
SECTION 7.2 Corporate seal This corporation shall have no seal.
SECTION 7.3 Amendments The Bylaws of this corporation may be amended
only as provided in this Section 7.3.
(a) The Board of Directors may amend the Sections of the Bylaws listed in
Section 2.7(b) of these Bylaws by the approval of at least two-thirds of all
directors of this corporation as provided in Section 2.7, provided, however,
that no such amendment shall be effective without the approval of the voting
member.
(b) The voting member may propose amendments to the Sections of the Bylaws
listed in Section 2.7(b) above, provided, however, that no such amendment
shall be effective without the approval of at least two -thirds of all directors of
this corporation as provided in Section 2.7 of these Bylaws.
(c) Sections of the Bylaws other than those listed in Section 2.7(b) above may be
amended by the affirmative vote of a majority of the directors present at a
meeting of the Board of Directors at which a quorum is present. The voting
member shall be notified of any such amendments, but such amendments shall
-11-
be immediately effective irre¢ardless of notice and without approval by the
voting member. The voting member shall have no power to propose
amendments to Sections other than those listed in Section 2.7(b) above.
(d) Notwithstanding the foregoing, the voting member may unilaterally amend
any Section of the Bylaws of this corporation upon any of the following
events: (i) the Lease between this corporation and the City effective December
31, 2007 terminates for any reason other than as a result of the exercise of the
purchase option set forth in such lease, (ii) continued noncompliance by this
corporation with the Operating Parameters set forth in Sections B, C or D of
Exhibit A attached to these Bylaws at the expiration of the cure period as
provided for such Operating Parameters, provided that the City furnishes
written notice within the periods stated in such Sections of its intent to
exercise its amendment rights, or (iii) the Board of Directors votes to
undertake any action described in Section 2.7(c) or 2.7 (d) of these Bylaws or
to cease all or substantially all the operations of this corporation. The voting
member shall have no power to amend these Bylaws unilaterally in any other
circumstance.
SECTION 7.4 Authority to borrow, encumber assets No director, officer,
agent or employee of this corporation shall have any power or authority to borrow money on
its behalf, to pledge its credit or to mortgage or pledge its real or personal property except
within the scope and to the extent of the authority delegated by resolutions adopted from
time to time by the Board of Directors. Authority may be given by the Board of Directors
for any of the above purposes and may be general or limited to specific instances.
SECTION 7.5 Execution of instruments Deeds, mortgages, bonds, checks,
contracts and other instruments pertaining to the business and affairs of this corporation may
be signed on behalf of this corporation by the President, the Chair, the Vice Chair, or such
other person or persons as may be designated from time to time by the Board of Directors.
SECTION 7.6 Deposit of funds All funds of this corporation shall be
deposited from time to time to the credit of this corporation in such banks, trust companies or
other depositories as the Board of Directors may approve or designate, and all such funds
shall be withdrawn only in the manner or manners authorized by the Board of Directors from
time to time.
LIMITED MEMBER RIGHTS
SECTION 8.1 Context for Creation of Member Rights As described in the
Preamble to these Bylaws, this corporation was formed by a community task force, which
believed that this corporation should provide certain limited rights to the City concerning the
commitment of this corporation to continue its mission. This corporation agrees that the City
should receive the benefit of all residual assets should all or substantially all of the assets of
the corporation be sold, merged with, or leased or transferred to others, or should this
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corporation cease operations as a health care provider of the type contemplated under these
Bylaws. Although this corporation had no voting members when it was incorporated, the
Board of Directors has determined that it is in the best interests of this corporation to permit
the City to become a voting member solely for the purpose of ensuring that the City receives
the benefit of any residual assets or resources and has the opportunity to approve the final
disposition of the corporation's assets or the proceeds from disposition thereof. Accordingly,
these Bylaws confer on the City certain limited member rights which become exercisable
only upon the occurrence of events or Board of Director actions described herein. If or when
those events occur, the City may exercise the membership rights described in these Bylaws.
The City shall have no membership rights other than those described in these Bylaws. The
rights set forth herein require acceptance of such membership rights by action of the City
Council at any time following adoption of these Bylaws.
SECTION 8.2 Limited Membership Right . The City shall have the
following membership rights, and only these membership rights:
(a) In the event that the Board of Directors approves an action described in
Section 2.7(a) -(i) of these Bylaws, the City has the power to approve or veto
the action. The action shall not be effective without the approval of the City.
(b) As described in Section 7.3 of these Bylaws, the City has the power to approve
and propose amendments to these Bylaws.
(c) The City may sell or transfer its membership rights to this corporation or to a
third party, but only if such sale or transfer is approved in advance by at least
two - thirds of the directors of this corporation. The consideration given in
exchange for such membership rights will be determined by the parties to the
transaction, but in any event, is wholly unrelated to any purchase option or
payment obligations set forth in the Lease.
SECTION 8.3 Resignation The City may resign one or more of its
enumerated membership rights at any time, but shall not have the right thereafter to reinstate
such rights.
SECTION 8.4 Dues. This corporation shall not have the right to impose dues,
assessments or fees on the City without the consent of the City.
SECTION 8.5 Dividends The City shall have the right to receive dividends as
a member. (Dividends are not contemplated, however, the tool is available if
extraordinary /windfall circumstances arise, should the board ever choose to use it.)
SECTION 8.6 Member Meetings This corporation shall not be required to
hold annual meetings of the member as a result of the limited membership rights set forth in
Section 8.2 of these Bylaws.
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9 (�-)
SECTION 8.7 No Prospective Waiver No consent given, or waiver by, the
member with respect to any right under these bylaws shall be deemed or construed to be
consent or waiver with respect to any other application of such right or other rights, and the
failure to act with respect to a right, or failure to declare that a right has been triggered, shall
not constitute a waiver of such rights hereunder, except as specifically provided in Exhibit A
or Section 7.3.
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BYLAWS
EXHIBIT A
Operating Parameters, and Effects of Default
The corporation and the City (as a limited member) have agreed that the corporation will
exceed certain performance parameters and fundamental standards set forth in Sections A, B,
C and D, below (collectively, the "Operating Parameters ").
On or before the 150th day after the end of this corporation's Fiscal Year, this corporation
will submit to the City its computations and certification of compliance with each of the
Operating Parameters set forth in Sections A and B, based on financial results audited by a
firm of qualified Certified Public Accountants.
Section A
If this corporation is not in compliance with any of the Operating Parameters set forth in this
Section A when such computations are due, this corporation shall provide a written plan
detailing how it will satisfy the Operating Parameters in this Section A within a reasonable
time period specified by the City (the "Workplan"). The City may also require this
corporation to engage, within forty -five (45) days of the City's written notice, a management
consultant mutually selected by the City and this corporation (the "Consultant ") for the
purpose of reviewing the deficiency and making recommendations regarding the operation
and administration of the health care system. This corporation shall give full and prompt
consideration to the Consultant's recommendations and, to the fullest extent feasible and
consistent with this corporation's charitable mission, its obligations under this Agreement,
and the interests of the community it serves, this corporation shall undertake its best efforts
to implement such recommendations. Notwithstanding the foregoing, this corporation shall
take no action pursuant to its Workplan or in response to the Consultant's recommendations
that would jeopardize this corporation's 501(c)(3) status, compliance with bond covenants
under any Existing Bonds or Future Bonds, or its adherence to legal, regulatory or
accreditation standards and requirements. So long as this corporation fails to comply with
any of the Operating Parameters set forth in Section A, the corporation will provide to the
City, not later than on the last day of each fiscal quarter, or at such other interval as the
corporation and the City may agree, a letter from the Consultant (if engaged) to the effect
that in his or her judgment, this corporation is implementing such recommendations in
orderly fashion.
(1) Maximum Annual Debt Coverage Ratio of at least 1.3 times.
(2) Cash to Debt Ratio of at least 50 percent.
(3) Days Cash on Hand of 60 days.
-IS-
(4) Operating Margin of at least 1.5 percent in at least I of the last 2 Fiscal Years.
Section B
If the corporation is not in compliance with the Operating Parameters set forth in this Section
B, or fails to submit its required computations and certification of compliance with the
Operating Parameters, then no later than one hundred twenty (120) days from its receipt of
such computations and certification, or in the event of a failure to submit such computations
and certifications, no later than one hundred twenty (120) days from their due date, the City
may provide written notice to the corporation that its voting member's amendment rights set
forth in Section 7.3(d) shall be effective as of such 120th day. The failure to provide such
notice in any one Fiscal Year shall not constitute a waiver of the City's notice and member
amendment rights in any subsequent Fiscal Year in which the corporation is not in
compliance with the Operating Parameters set forth in this Section B, or fails to submit its
required computations and certification of compliance.
(1) Maximum Annual Debt Coverage Ratio of at least 1.15 times in at least I of the last 3
Fiscal Years.
(2) Cash to Debt Ratio of at least 30 percent.
(3) Days Cash on Hand of 45 days.
(4) Operating Margin of at least 1.5 percent in at least I of the last 3 Fiscal Years.
Section C
If at any time, this corporation is not in compliance with any of the Operating Parameters set
forth in this Section C, following either (i) a period equal to the cure period stated in the
notice from the applicable agency threatening revocation of authority or applicable statute or
regulation with respect thereto, or (ii) if no specific cure period is provided by any such
notice, statute, or regulation, a period of thirty (30) days from the date of the notice or actual
knowledge of the event which resulted in the noncompliance, then no later than one hundred
twenty (120) days from the close of such cure period or the date of such notice or knowledge
of the event, as applicable, the City may provide written notice to the corporation that its
voting member's amendment rights set forth in Section 7.3(d) shall be effective as of such
120th day; provided, however, that the aforementioned cure periods will be tolled during any
period in which both (i) the corporation complies with the applicable administrative and/or
legal process necessary to challenge or appeal the noncompliance or noncompliance
determination, and (ii) during the pendency of such challenge or appeal, and before final
determination of the matter, the corporation continues to have authority to provide care and
to bill and collect payment for the services rendered to all its patients for whom, otherwise,
the noncompliance would prohibit the corporation from billing and collecting for services
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9�a)
provided to such patients. The failure to provide such notice in any one Fiscal Year shall not
constitute a waiver of the City's notice and member amendment rights in any subsequent
Fiscal Year in which the corporation is not in compliance with the Operating Parameters set
forth in this Section C.
(a) The corporation shall obtain such licenses from the Minnesota Department of Health
as are necessary to operate in accordance with its Fundamental Nature, including a
hospital license, and maintain such licenses in good standing.
(b) The corporation shall comply with all applicable Medicare conditions of participation
or submit and implement corrective action plans satisfying same (or the federal
government's primary health insurance program from time to time if the existing
Medicare program is supplanted at any time).
(c) The corporation shall obtain and maintain the health care system accreditation by the
relevant state survey agency or the Joint Commission.
(d) The corporation shall maintain tax- exempt status as an organization described in
Section 501(c)(3) of the Internal Revenue Code, as amended.
(e) At all times, the corporation shall be authorized and permitted to bill and collect for
the provision of hospital and clinic services to patients under such government
programs by which they are covered and services to members of the general public.
Section D
If the corporation is not in compliance with the Operating Parameters set forth in this Section
D, then no later than one hundred twenty (120) days from its receipt of notice with regard to
a default under paragraph 1 or deficiency under paragraph 2, the City may provide written
notice to the corporation that its voting member's amendment rights set forth in Section
7.3(d) shall be effective as of such 120th day. The failure to provide such notice in any one
Fiscal Year shall not constitute a waiver of the City's notice and member amendment rights
in any subsequent Fiscal Year in which the corporation is not in compliance with the
Operating Parameters set forth in this Section D.
(1) Compliance with any financial covenants made by this corporation in connection with
any future outstanding debt of the corporation issued as described in Section 17.10 of
the Lease, which, if not complied with, would constitute an event of default; provided
that this corporation shall be considered compliant during any period with respect to
which the lender, or trustee acting on its behalf, has waived all defaults.
(2) This corporation shall always operate such that the City is within the Hospital's
Geographic Service Area as defined in Section 1.1 (c) of these Bylaws.
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Amendments
The parties acknowledge that the Operating Parameters have been designed as indicators of
financial or quality jeopardy undercurrent market conditions. It is also acknowledged that
the Operating Parameters are also based on Generally Accepted Accounting Principles
( "GAAP ") that currently exists. This corporation and the City shall, from time to time,
amend the Operating Parameters as necessitated by changes in GAAP and market conditions
in order to maintain their status as indicators of financial or quality jeopardy, taking into
consideration the performance of similarly situated nonprofit corporations having
comparable operations to this corporation's.
Certain Definitions:
Cash To Debt Ratio: For any Fiscal Year, shall mean the ratio of (1) Unrestricted Liquid
Funds of the corporation to(2) the Long -Term Debt less cash or investments restricted under
any Indenture (that has been excluded from Unrestricted Liquid Funds) of the corporation, all
as shown in the audited financial statements of the corporation for any Fiscal Year.
Days Cash on Hand: means the result of dividing the Unrestricted Liquid Funds of the
corporation by daily operating expenses. Daily operating expenses is computed by dividing
Total Operating Expenses less depreciation and amortization expense for such Fiscal Year by
the number of days in that Fiscal Year.
Existing Bonds: The following bonds issued by City: General Obligation Medical Facilities
Revenue Refunding Bonds, Series 199713; General Obligation Medical Facilities Revenue
Refunding Bonds, Series 1998A; General Obligation Taxable Medical Facilities Revenue
Refunding Bonds, Series 1998B; Taxable Medical Facilities Gross Revenue Bonds, Series
1998; General Obligation Medical Facilities Revenue Bonds, Series 2002D; and General
Obligation Medical Facilities Revenue Bonds, Series 2003A.
Future Bonds: Any indebtedness of the corporation that is entered into on or after the
December 31, 2007 effective date of the Lease between the City and the corporation.
Fiscal Year: Each 12 month period ending on the date specified in the Bylaws of this
corporation. Currently, the fiscal year ends on December 31.
Generally Accepted Accounting Principles (GAAP): GAAP is the standard framework of
guidelines for financial accounting, as established in the United States of America. It
includes the standards, conventions, and rules accountants follow in recording and
summarizing transactions, and in the preparation of financial statements. GAAP for this
purpose means those guidelines and rules applicable to this corporation.
9 (a)
Long-Term Debt: All obligations which appear as a long -term liability on this corporation's
financial statement in accordance with GAAP, including but not limited to revenue bonds,
capital leases, bank or installment debt, and contracts for deed, plus or minus any amounts
for unamortized discounts /premiums or deferred losses on refunding. However, Long -Term
Debt excludes the debt to the City related to the payment required in Section 3.1 of the Lease
Agreement.
Maximum Annual Debt Coverage Ratio: Net Revenues for a Fiscal Year divided by the
Maximum Annual Principal and Interest Requirement due in future fiscal years. The ratio is
to be computed based on this corporation's audited financial statements. For any
computation that requires reference to one or more Fiscal Years prior to the effective date of
the Lease Agreement, the ratio is to be computed using the Net Revenues and Maximum
Principal and Interest Requirement from the applicable Fiscal Year audited financial
statements of the City enterprise Hutchinson Area Health Care.
Maximum Annual Principal and Interest Requirement: The sum of the maximum
principal and interest payments required to be paid in any future Fiscal Year on Long -Term
Debt. If a Long -Term Debt issue has a balloon payment, for the purposes of this
computation that balloon payment is to be amortized over a period of years equal to the
lesser of 30 years less the total number of years that the issue has been outstanding (from
inception) prior to the date of the balloon payment, or the remaining useful life of the asset
being financed. For purposes of the preceding sentence, the "remaining useful life" shall be
defined as the number of years remaining until the asset is fully depreciated per the
depreciation schedule maintained by the corporation in accordance with GAAP. The interest
rate to be applied during this period is equal to the rate required to be paid on the issue in the
fiscal year preceding the balloon payment. The principal and interest amortization for the
Fiscal Years including and subsequent to the balloon payment is to be computed assuming an
equal annual amortization. If Long -term Debt includes a debt issue that has a variable
interest rate, for purposes of computing future year interest requirements, the interest rate to
be used is the rate in effect at the end of the Fiscal Year for which this computation is being
made.
Net Revenues: The aggregate of all operating and nonoperating revenues less Total
Operating Expenses, except excluding (I) depreciation (2) amortization and (3) interest
expense of this corporation, all determined in accordance with GAAP, for a Fiscal Year.
However, Net Revenues are to exclude any (1) contribution or investment income that has
been restricted by its donor for endowment (permanently restricted) purposes (2) unrealized
gains and losses on investments (3) extraordinary or non - recurring items including gains or
losses on refinancing, extinguishment of indebtedness, gains or losses of sales or other
dispositions of property not in the ordinary course of business.
Operating Margin: The sum of Total Operating Revenues less Total Operating Expenses
divided by Total Operating Revenues for a Fiscal Year. The ratio is to be computed based on
this corporation's audited financial statements. For the two Fiscal Years immediately after
the effective date of the Lease Agreement, the prior year(s) ratio is to be computed using the
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9(o
Total Operating Revenues and Total Operating Expenses from the applicable Fiscal Year
audited financial statements of Hutchinson Area Health Care.
Total Operating Expenses: All expenses reported as operating expenses, in accordance with
GAAP, that this corporation reports for a Fiscal Year, including (1) depreciation (2)
amortization and (3) interest expense.
Total Operating Revenues: All revenues reported as operating revenues, in accordance
with GAAP, that this corporation reports for a Fiscal Year excluding any (1) contribution or
investment income that has been restricted by its donor for endowment (permanently
restricted) purposes (2) unrealized gains and losses on investments (3) extraordinary or non-
recurring items including gains or losses on refinancing, extinguishment of indebtedness,
gains or losses of sales or other dispositions of property not in the ordinary course of
business.
Unrestricted Liquid Funds: means (i) unrestricted cash, (ii) cash equivalents, (iii) escrow
funds, if any, under that certain Escrow Agreement effective December 31, 2007 by and
between this corporation and the City of Hutchinson, and (iv) board designated marketable
debt and equity securities, but excluding and exclusive of (1) all trustee -held funds; and (2)
borrowed funds that are entrusted with a lender.
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111 j/
CITY OF HUTCHINSON
MEMO
Finance Department
December 28, 2010
TO: MAYOR & CITY COUNCIL
FROM: DAVID BLUMBERG, ASSISTANT FINANCE DIRECTOR
SUBJECT: NEW ACCOUNTING STANDARDS FOR FUND BALANCE
Action Requested
Council adoption of the following:
- A Resolution Adopting a Revised General Fund Balance Policy
- A Resolution Committing Specific Revenue Sources in Special Revenue Funds
Background
The Government Accounting Standards Board (GASB) issued Statement No. 54, Fund Balance Reporting and
Governmental Fund Type Definitions to address issues related to how fund balance was being reported and to
clarify the definitions of the governmental fund types. Required implementation of GASB Stmt. 54 is
December 31, 2011, The Finance Department has decided to early implement this standard for the fiscal year
ending December 31, 2010.
General Fund Balance Policy
With the implementation of GASB 54, additional note disclosures of a government's fund balance policy are
required that are not addressed in the City's current fund balance policy. The City's fund balance policy has
been updated to include the additional note disclosures required by GASB 54.
CommittinE Specific Revenue Sources in Special Revenue Funds
GASB 54 is clear that, for financial reporting purposes, a special revenue fund may only be established to report
one or more revenue sources that are restricted or committed to a specified purpose, and that the revenue source
should constitute a substantial portion of the resources reported in the fund. The attached resolution formalizes
the commitment of the specific revenue sources to the specified purposes so that the funds may continue to be
reported as special revenue funds.
RESOLUTION NO. 13827
A RESOLUTION ADOPTING A REVISED GENERAL FUND BALANCE
POLICY
WHEREAS, The Government Accounting Standards Board (GASB) issued
Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions,
and;
WHEREAS, GASB Stmt No. 54 requires additional note disclosures of a
government's fund balance policy and;
WHEREAS, the City of Hutchinson's current fund balance policy does not
address these additional note disclosures
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF HUTCHINSON, MINNESOTA
That the attached revised General Fund balance policy is hereby adopted.
Adopted by the City Council this 28 day of December, 2010
Steven W. Cook, Mayor
ATTEST:
Gary D. Plotz, City Administrator
10(D-�
FUND BALANCE POLICY
ADOPTED DECEMBER 28, 2010
oc�)
CITY OF HUTCHINSON FUND BALANCE POLICY
I. PURPOSE
The purpose of this policy is to establish specific guidelines the City of Hutchinson will use to
maintain an adequate level of fund balance to provide for cash flow requirements and
contingency needs because major revenues, including property taxes and other government
aids are only received twice a year in the second half of the City's fiscal year.
The purpose of this policy is to also establish specific guidelines the City of Hutchinson will use
to classify fund balances into a categories based primarily on the extent to which the City is
bound to honor constraints on the specific purposes for which amounts in these funds can be
spent.
II. CLASSIFICATION OF FUND BALANCE /PROCEDURES
1. Nonspendable
• This category includes fund balance that cannot be spent because it is either (1) not
in spendable form or (2) is legally or contractually required to be maintained intact.
Examples include inventories and prepaid asset amounts.
2. Restricted
• Fund balance should be reported as restricted when constraints placed on those
resources are either (1) externally imposed by creditors, grantors, contributors, or
laws or regulations of other governments or (2) imposed by law through
constitutional provisions or enabling legislation.
3. Committed
• Fund balance that can only be used for specific purposes pursuant to constraints
imposed by formal action of the government's highest level of decision making -
authority. The committed amounts cannot be used for any other purpose unless the
government removes or changes the specified use by taking the same type of action
it employed to commit those amounts.
• The City's highest level of decision making authority (City Council) will annually or as
deemed necessary commit specific revenue sources for specified purposes by
resolution. This formal action must occur prior to the end of the reporting period,
however, the amount to be subject to the constraint, may be determined in the
subsequent period.
• To remove the constraint on specked use of committed resources the City Council
shall pass a resolution.
City of Hutchinson Fund Balance Policy Page 2
1(,) 60-)
CITY OF HUTCHINSON FUND BALANCE POLICY
II. CLASSIFICATION OF FUND BALANCE /PROCEDURES (Continued)
4. Assigned
• Amounts that are constrained by the government's intent to use for specified
purposes, but are neither restricted nor committed. Assigned fund balance in the
general fund includes amounts that are intended to be used for specific purposes.
• The City Council has delegated the authority to assign and remove assignments of
fund balance amounts for specified purposes to the City Administrator.
5. Unassigned
• Unassigned fund balance represents the residual classification for the General Fund.
Includes amounts that have not been assigned to other funds and that have not been
restricted, committed, or assigned to speck purposes within the General fund. The
General fund is the only fund that reports a positive unassigned fund balance
amount.
i. The City will maintain an unrestricted fund balance in the General fund of an
amount not less than 40% of the next year's budgeted expenditures of the
General fund. This will assist in maintaining an adequate level of fund
balance to provide for cash flow requirements and contingency needs
because major revenues, including property taxes and other government aids
are received twice a year in the second half of the City's fiscal year.
III. MONITORING AND REPORTING
The City Administrator shall annually prepare the status of fund balances in relation to this
policy and present to the City Council in conjunction with the development of the annual budget.
When both restricted and unrestricted resources are available for use, it is the City's policy to
first use restricted resources, and then use unrestricted resources as they are needed.
When committed, assigned or unassigned resources are available for use, it is the City's policy
to use resources in the following order: (1) Committed, (2) Assigned, and (3) Unassigned.
A negative residual amount may not be reported for restricted, committed, or assigned fund
balances in the general fund.
City of Hutchinson Fund Balance Policy Page 3
Ic) (LL
RESOLUTION NO. 13826
A RESOLUTION COMMITTING SPECIFIC REVENUE SOURCES IN SPECIAL
REVENUE FUNDS
WHEREAS, The Governmental Accounting Standards Board's Statement No. 54
definition of special revenue funds states that special revenue funds are used to account
for and report the proceeds of specific revenue sources that are restricted or committed to
expenditures for specified purposes other than debt service or capital projects; and,
WHEREAS, the term "proceeds of specific revenue sources" establishes that one
or more specific restricted or committed revenues should be the foundation for a special
revenue fund and comprise a substantial portion of the fund's revenues; and
WHEREAS, investment earnings and transfers from other funds do not meet the
definition of a specific revenue source; and
WHEREAS, Council action is required before year end to formalize the
commitment of the specific revenue sources to specified purposes.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF HUTCHINSON, MINNESOTA
That effective December 28, 2010 the specific revenue source of each special
revenue fund and the specific purposes for which they are committed are as follows:
Special Revenue Fund
Specific Revenue Sources
Committed For
Fire Department related
expenditures and responding to
Rural Fire Department Fund
Charges for Services
rural fires
Hutchinson Area
Transportation Services
Intergovernmental revenue,
Jointly operated transportation
Facility Fund
char es for services
building ex enditures
Economic Development Loan
Financing for economic
Fund
Loan Payments
development activities
Financing for downtown
commercial rehabilitation
Energy Loan Fund
Loan Payments
activities
Financing for housing
HRA Loan Fund
Loan Payments
rehabilitation activities
Housing Rehabiliation Grant
I
Financing for housing
Fund
Loan Payments
rehabilitation activities
I b (,g-)-
Special Revenue Fund
Specific Revenue Sources
Committed For
Financing for economic
Minnesota Investment Fund
Loan Payments
development activities
Parkland purchases and
subdivision improvements, the
tree escrow program, and public
Public Sites Fund
Charges for Services
arts
Adopted by the City Council this 28 day of December, 2010.
Steven W. Cook, Mayor
ATTEST:
Gary D. Plotz, City Administrator
1C) )
CITY OF HUTCHINSON
2011 COMPENSATION PLAN
Effective January 1, 2011
RESOLUTION NO. 13828
RESOLUTION ADOPTING AMENDED POSITION CLASSIFICATION
ASSIGNMENT TABLE DUE TO EMPLOYEE LAYOFFS AND CORRESPONDING
PAY GRID EFFECTIVE January 1, 2011
WHEREAS, the City Council has considered the existing classification of positions
for the City of Hutchinson and the current economic conditions,
BE IT RESOLVED, that a Position Classification Plan is hereby adopted. All positions
covered by this Resolution shall be grouped in grades having a definite range of difficulty
and responsibility. For each position there shall be a title; and there shall be shown
examples of work which are illustrative of duties of positions, as well as requirements as to
knowledge, abilities and skills necessary for performance of the work; and a statement of
experience and training desirable for recruitment into a position.
A. Plan O biectives
• To establish and maintain a compensation plan that enables the City of Hutchinson to
be highly competitive within our defined market.
• To lead or exceed the market in attracting and retaining qualified, reliable and motivated
employees who are committed to quality and excellence for those we serve.
• To ensure, subject to the financial condition of the City, that employees receive fair and
equitable compensation in relation to their individual contributions to the City's success.
• To follow the principles of pay equity in establishing and maintaining pay relationships
among positions based on the categories of the Stanton Point Factor System.
• To ensure program flexibility necessary to meet changing economic, competitive,
technological, and regulatory conditions encountered by the City.
• To balance compensation and benefit needs with available resources.
B. Plan Struc ture
The compensation plan specifies salary range minimums and maximums. The intent of
each salary grade is to fall within 80 % and 115 % of identified market for positions within
the grade. (See Attachment B)
Each numbered pay grade in the basic table consists of the following:
1. Salary Minimum: The lowest amount paid to an employee in a specific job
grade or class. No employee will receive less than the minimum rate. (80% of
market)
2. Salary Mid - point: The middle of the salary range. (97.5% of market)
3. Market Rate: The market rate represents the competitive rate for an employee who
is fully functional within their current position. (100 %)
4. Salary Maximum: The difference between the salary market rate and the salary
maximum represents merit pay for employee performance above that expected of a
particular job. No employee will be paid above the maximum of the salary range.
(115% of market).
�oc-16)
C. Ooen Salary Range
The City shall adopt an Open Salary Range compensation plan that will allow for maximum
flexibility and in -rage salary administration since there are not defined or pre - calculated
"steps ". Employee movement within the pay grade range to which their position is assigned
is based solely on performance. The open salary range concept rewards good and
exceptional performers and advances employees to the market rate more quickly. (See item
H. [4])
D. Positi on Classification Assianment
The assignment table shall assign all of the various positions in the Position Classification
Plan to the appropriate pay grade (See Attachment A).
The City Administrator and Human Resources Director may jointly approve a
reclassification of a position provided the reclassification does not exceed two grades
upward or two grades downward from the current pay grade. To initiate consideration of
this type of reclassification, the department director shall submit in writing the specific
reasons for the reclassification.
Any changes to the classification of a position of more than two pay grades shall be
approved by the City Council. Requests for reclassification are normally brought before the
Council each January, and at other times of the year, as needed. To initiate such a
reclassification request, the department director shall submit a written request for
consideration to the City Administrator and the Human Resources Director. The request
shall include a description of significant or considerable changes to the position that warrant
a reclassification. The City Administrator and Human Resources Director will determine if
the reclassification request is to be forwarded to the City Council for consideration.
E. Allocation Of New Positions
When a new position is created for which no appropriate description exists or when the
duties of an existing position are sufficiently changed so that no appropriate description
exists, the City Council, after recommendation of the Human Resources Director, shall
cause an appropriate job description- specification to be written for said position.
F. Pay Grades
1. Exempt Employees
Each position is assigned a pay grade. The normal beginning rate for a new
employee will be the minimum rate. After satisfactory completion of twelve months
probation, an increase may be granted as warranted by the annual performance
appraisal. Thereafter, consideration for increases will be given annually on a
standardized date established by the City. The City Administrator reserves the
discretion to adjust individual rates within the assigned pay grades as required. The
Council will determine any pay increase for the City Administrator. Consideration for
market adjustment for all pay grades will be made each January 1.
2. Non- Exempt Employees
Each position is assigned a pay grade. The normal beginning rate for a new
employee will be the minimum rate. After satisfactory completion of twelve months
probation, an increase may be granted as warranted by the annual performance
appraisal. Thereafter, consideration for increases will be given annually on a
standardized date established by the City. The City Administrator reserves the
discretion to adjust individual rates within the assigned pay grades as required.
Consideration for market adjustment for all pay grades will be made each January 1.
3. Police Patrol Positions
The position of full time police patrol officer is assigned to Grade 5 on the pay plan.
Temporary assignments will be made from these positions as needed for the
investigative function for the department. With said assignment, there will be an
additional $200.00 per month premium on top of the employee's patrol officer pay
grid assignment.
4. Part-Time Liquor Store Clerk, Part-Time Custodial and Part -Time Compost Site
Monitor Positions
The part-time positions of liquor store clerk, custodian, and compost site monitor
have been placed in separate pay plans that recognize the specific industry labor
markets in which they work.
The City Administrator and the Human Resources Director, as directed by the
Administrator, shall maintain the discretion to hire at any point within the range based on the
qualifications, experience, market conditions or other relevant factors, to secure the best
candidate for the position.
G. ADDrenticeship Program
The City has implemented an apprenticeship program for those Water and Wastewater
Department positions subject to identified employee development including required
licensures /demonstrated skills, experience /longevity, and maturation in a position that
directly affect the department's ability to deliver municipal services.
H. Performance Evaluations
1. For all regular full time and part time employees, a performance appraisal or
evaluation will be made on, at minimum, an annual basis and per city policy No.
3.08. An evaluation made by the employee's supervisor shall be submitted in writing
to the employee and to the City Administrator. All evaluations will be forwarded to
Human Resources for filing in the employee files.
2. Evaluations shall be based upon the performance of the individual in the position
measured against established job performance criteria. Such criteria may include
level of knowledge, skills, ability, and quality of work, personal work traits,
compliance with established City or departmental rules and regulations or any other
criteria that is indicative of performance.
3. The performance appraisal process is the application of performance standards to
past performance. In appraising an employee, these are the basic levels of
performance:
(bW
Outstanding - Performance is exceptional in all areas and is recognizable as being
far superior to others.
Exceeds Job Requirements - Results clearly exceed most positions requirements.
Performance is of high quality and is achieved on a consistent basis.
Meets Job Requirements - Competent and dependable level of performance.
Meets performance standards of the job.
Needs Improvement - Performance is deficient in certain area(s). Improvement is
necessary.
Unsatisfactory - Results are generally unacceptable and require immediate
improvement.
4. Results
The results of the employee's evaluation will normally have the following effect on
his /her salary per the following Merit Increase Guide:
Merit Increase Guide for Open Salary Ranges
Achievement Level
"Compa -ratio refers to the location of the individual in the range relative to the market.
Merit/performance increases for eligible regular full time and regular part time
employees will be effective on the first date of the first full pay period commencing
on or after March 1, except for newly hired employees. For 2011, the effective date
is Sunday, March 6, 2010. New employees are eligible for consideration for a
merit/performance increase after one year of continuous employment, generally, the
first year anniversary date. In subsequent years, eligible employees will receive the
merit/performance increase as specified previously.
5. Market Conditions
Notwithstanding any language to the contrary, the City Council retains the right to
deviate from the pay plan when, in the sole judgment of the City Council, market
conditions or other circumstances dictate such a decision.
The City Administrator and Human Resources Director maintain final approval responsibility
for salary increases.
o cl)
0 to
1.1 to
2.0 to
2.76 to
3.51 to
4.26 to
Comoa- Ratio
1.0
1.99
2.75
3.5
4.25
5.0
80.0-84.9
0%
0%
4%
5%
6%
7%
85.0-89.9
0%
0%
4%
5%
6%
7%
90.0-94.9
0%
0%
3%
4%
5%
6%
95.0-99.9
0%
0%
2%
3%
4%
5%
100.0 — 104.9
0%
0%
0%
2%
3%
4%
105.0 — 109.9
0%
0%
0%
1%
2%
3%
110.0 — 115.0
0%
0%
0%
0%
2%
3%
"Compa -ratio refers to the location of the individual in the range relative to the market.
Merit/performance increases for eligible regular full time and regular part time
employees will be effective on the first date of the first full pay period commencing
on or after March 1, except for newly hired employees. For 2011, the effective date
is Sunday, March 6, 2010. New employees are eligible for consideration for a
merit/performance increase after one year of continuous employment, generally, the
first year anniversary date. In subsequent years, eligible employees will receive the
merit/performance increase as specified previously.
5. Market Conditions
Notwithstanding any language to the contrary, the City Council retains the right to
deviate from the pay plan when, in the sole judgment of the City Council, market
conditions or other circumstances dictate such a decision.
The City Administrator and Human Resources Director maintain final approval responsibility
for salary increases.
o cl)
I. Annual Market Adjustment Consideration
The Wage Committee recommends an annual market adjustment, expressed as a
percentage increase, to the City Directors for review and to the City Council for review and
approval. The amount approved, if any, is applied to the wages of all eligible employees on
the first payroll day of the year.
Eligible employees include all regular full time and regular part time employees except
those who have been subject to disciplinary action per Section 30 of the City of Hutchinson
Employee Handbook — Personnel Policy as follows:
An additional consequence of disciplinary action more severe than level a - oral
reprimand — will be the permanent loss of the January 1 market adjustment in the
calendar year following such disciplinary action. This will occur unless the director in
charge and the City Administrator decide otherwise.
Any market adjustment on January 1 of any year shall be separate and apart from the
individual anniversary increases. In determining a recommendation for an annual market
adjustment, the wage committee shall consider, at least the following information:
1. U.S., Midwest, and Minneapolis /St. Paul consumer price index changes (CPIU & CPIW)
2. Social Security calculation of cost of living increase
3. Unemployment rate
4. Employee turnover rate
5. Area wage survey
6. Legislative growth factor constraints
J. Modification of the Plan
The City Council reserves the right to modify any or all of the components or to vary from
any of the components of the Compensation Plan at its discretion and at any time.
K. Re view of the Plan
As often as necessary to assure continued correct classification, the Position Classification
Plan shall be reviewed by the Human Resources Director and necessary adjustments
recommended to the City Council. It is recommended that a comprehensive review be
completed at least every three years.
L. Filina of the Plan
Upon adoption of the Resolution, a copy of the Position Classification Plan approved by the
City Council shall be placed on file with the City Administrator. The plan so filed and
subsequently adjusted by the Council shall be the Position Classification Plan of the City.
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON
That the following table is hereby adopted as the City Position Classification Assignment
Table, to be reviewed from time to time, assigning the various positions in the Position
Classification Plan to the appropriate pay grades in the table. Pay grades for regular part
time (PT) positions are assigned according to job responsibilities at the discretion of the City
Administrator and Human Resources Director.
I b( '6)
City of Hutchinson
Position Classification Table
2011
Grade Position Title
1 PT Office Specialist (Event Center)
PT Water Maintenance Worker
PT Compost Scale Operator
PT Custodian (Fire Station/Library /Event Center)
2 Administrative Secretary (Public Works)
FT /PT Lhility Billing Specialist
General Maintenance Worker (HATS)
Permit Technician (vacant)
PT Administrative Technician
PT Human Resources Technician
PT Liquor Sales Clerk
PT Licensing Clerk
PT Meter Technician
PT Senior Office Specialist (PRCE & W /WW)
Public Works Maintenance Specialist
3 Administrative Secretary (Engineering)
Arena/Civic Center Maintenance Specialist
Compost Equipment Operator
Compost Operations Specialist
General Maintenance Worker (City Center /Event Center)
Heavy Equipment Operator
Police Records Specialist
Police Supplemental Services Specialist
Parks Maintenance Equipment Operator
Planning Coordinator
Senior Liquor Sales Clerk
Water Plant Operator
Wastewater Services Operator
Senior Accounting Specialist
4 Accountant
Emergency Dispatcher (FT /PT)
Engineering Specialist
Environmental Specialist
Equipment Mechanic
Lab Technician/WW Operator
Parks Maintenance Specialist
Payroll/Benefits Specialist
Police Investigations Specialist
Plant Equipment Mechanic II
Senior Public Works Maintenance Specialist
G rad Position Title
5 Event Center Coordinator
Executive Assistant/Paralegal
GIS Specialist
Information Technology Specialist
Lead Compost Equipment Operator
Police Officer (FT /PT)
Sales & Marketing Specialist
Senior Engineering Specialist
Senior Wastewater Operator
Natural Resources Specialist
6 Recreation Services Coordinator
8 Building Official
Motor Vehicle Deputy Registrar
Parks Supervisor
Police Sergeant
Recreation Facilities Operations Manager
10 Assistant Finance Director /Controller
Police Lieutenant
Wastewater Superintendent
Water Superintendent
11 Public Works Manager
Compost Manager
12 Economic Development Director
Fire Chief
Human Resources Director
IT Director
Liquor Sales Manager
Planning Director
14
16
19
Police Chief /Emergency Management Director
PRCE Director
City Attorney
Public Works Director /City Engineer
City Administrator
Attachment A
City of Hutchinson
2011 Compensation Plan - Pay Grid (0% increase)
Mid -Pt. Mid -Pt. Market Market
Grade 80% 80 %, 47 5% Q7 5 0 / 1 nnoi 1 nnoi
1 1 1 . 0 / 11 1 ;0/-
19
$7,143
$41.212
$8,706
$50.227
$8,929
$51.514
$10,268
$59.242
18
$6,883
$39.712
$8,389
$48.398
$8,604
$49.639
$9,895
$57.085
17
$6,623
$38.212
$8,072
$46.570
$8,279
$47.764
$9,521
$54.929
1
$$6,362
$3 6.707
$7,754
$44.736
$7,953
$45.884
$9,146
$52.766
15
$6,102
$35.202
$7,436
$42.903
$7,627
$44.003
$8,771
$50.603
14
$5,842
$33.702
$7,119
$41.075
$7,302
$42.128
$8,397
$48.447
13
$5,581
$32.198
$6,802
$39.241
$6,976
$40.247
$8,022
$46.284
12
$5,321
$30.698
$6,485
$37.413
$6,651
$38.372
$7,649
$44.128
11
$5,058
$29.184
$6,165
$35.568
$6,323
$36.480
$7,271
$41.951
10
$4,798
$27.684
$5,848
$33.739
$5,998
$34.605
$6,898
$39.795
9
$4,538
$26.179
$5,530
$31.906
$5,672
$32.724
$6,523
$37.632
8
$4,277
$24.674
$5,212
$30.072
$5,346
$30.843
$6,148
$35.469
7
$4,017
$23.174
$4,895
$28.244
$5,021
$28.968
$5,774
$33.313
6
$3,756
$21.670
$4,578
$26.410
$4,695
$27.087
$5,399
$31.150
5
$3,494
$20.156
$4,258
$24.565
$4,367
$25.195
$5,022
$28.974
4
$3,235
$18.665
$3,943
$22.748
$4,044
$23.331
$4,651
$26.831
3
$2,974
$17.156
$3,624
$20.909
$3,717
$21.445
$4,275
$24.661
2
$2,713
$15.651
$3,306
$19.075
$3,391
$19.564
$3,900
$22.498
1
$2,452
$14.146
$2,988
$17.241
$3,065
$17.683
$3,525
$20.335
PT Custodian
$12.34
$15.04
$15.43
$17.74
PT Liquor Store Clerk
$9.36
$11.41
$11.70
$13.46
PT Compost Monitor
$8.78
$10.71
$10.98
$12.63
This Resolution authorizes staff to change 2011 budget appropriations to reflect rate changes.
Adopted by the City Council this day of , 2010. (This Replaces Resolution No. 13780 )
O
Steven W. Cook, Mayor
Attachment B
ATTEST:
Gary D. Plotz, City Administrator
7
CITY OF HUTCHINSON
RESOLUTION NO. 13829
RESOLUTION ADOPTING THE GENERAL FUND BUDGET FOR FISCAL YEAR 2011
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA:
THAT the annual General Fund budget of the City of Hutchinson for fiscal year 2011 which has
been submitted by the City Administrator and approved by the City Council is hereby Adopted; the total
of said budget and the major division thereof being as follows:
GENERALFUND
REVENUES AVAILABLE
CURRENT REVENUE
4,491,446
Taxes
51,300
Licenses
246,600
Permits
1,144,277
Inter - Govemmental Revenue
Charges for Services
1,843,596
Fines
45,000
Interest
70,000
Transfers from Other Funds
2,161,535
Refunds & Reimbursements
568,785
Fund Balance
15,000
TOTAL AVAILABLE
$10,637,539
REQUIREMENT
APPROPRIATIONS
Salaries & Benefits
$6,607,157
Supplies & Maintenance
761,532
Professional & Contractual Services
465,925
Services & Charges
2,233,927
Transfers
87,050
Miscellaneous
181,948
Contingency
300,000
10,537,539
TOTAL APPROPRIATIONS
Adopted by the City Council this 28th day of December 2010.
Steven W. Cook
Mayor
ATTEST:
Gary D. Plotz
City Administrator
I, ° cc-)
CITY OF HUTCHINSON
RESOLUTION NO. 13830
2011 TAX LEVY FOR CITY OF HUTCHINSON, MINNESOTA
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA
THAT A NET tax levy for the City of Hutchinson for 2011 is hereby set in the amount
of $6,360,187
The detail for this levy is as follows:
General Fund 4,444,446
Voter Approved Referendum 35,000
Total General Fund Levy
General Obligation Bond
H.A.T.S. Facility
Improvement Bonds
1 999
592,000
2000
58,400
2001
189,600
2002
151,900
2003
74,400
2004
137,300
2005
152,937
2006
2,826
2007
40,183
2008
128,078
2009
153,389
2010
80,718
Levy Reduction - Debt Management Plan
(37,590)
Total Improvement Bonds
TOTAL TAX LEVY
Adopted by the City Council this 28th day of December 2010
LEVY Amt.
$ 4,479,446
$ 156,600
$ 1,724,141
$ 6,360,187
Steve W. Cook
Mayor
ATTESTED:
Gary D. Plotz
City Administrator
I ()W)
CITY OF HUTCHINSON
RESOLUTION NO. 13831
CITY OF HUTCHINSON, MINNESOTA
SETTING 2011 FINAL TAX LEVY
FOR
SPECIAL TAXING DISTRICT HUTCHINSON REDEVELOPMENT AUTHORITY
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA
THAT the City of Hutchinson hereby establishes a special taxing district
for the purpose of Hutchinson Housing Redevelopment Authority
(Hutchinson HRA) and the financing of such district as authorized under
Minn. Stat. 469.033
WHEREAS the Minn Stat 469.033 authorizes a levy to be set for an HRA special tax of
.000185 times taxable market value of the city.
AND for 2011 the authorization yields: .000185 x $882,434,400 = $163,250; the HRA
Board requests for 2011 a levy of $130,000
THAT the City of Hutchinson hereby establishes a final tax levy for the
above named special taxing district of
$130,000
Adopted by the City Council this 28th day of December 2010
Steve W. Cook
Mayor
ATTESTED:
Gary D. Plotz
City Administrator
N b (j�-)
CITY OF HUTCHINSON
RESOLUTION NO. 13832
CITY OF HUTCHINSON, MINNESOTA
SETTING FINAL 2011 TAX LEVY
FOR
SPECIAL TAXING DISTRICT
HUTCHINSON ECONOMIC DEVELOPMENT AUTHORITY
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA
WHEREAS the City of Hutchinson hereby establishes a special taxing district
for the purpose of Hutchinson Economic Development Authority
(Hutchinson EDA) and the financing of such district as authorized under
Minn. Stat. 469.107
WHEREAS the Minn Stat 469.107 authorizes a levy to be set for an EDA special tax
of .0001813 times taxable market value of the city.
AND for 2011 the authorization yields: .0001813 x $882,434,400 = $159,985; the
EDA Board requests for 2011 a levy of $159,985
THAT the City of Hutchinson hereby establishes a final tax levy for the
above named special taxing district of:
$159,985
Adopted by the City Council this 28th day of December 2010
Steve W. Cook
Mayor
ATTESTED:
Gary D. Plotz
City Administrator
a-0
CITY OF HUTCHINSON
MEMO
Finance Department
December 28, 2010
TO: MAYOR & CITY COUNCIL
FROM: JEREMY CARTER, FINANCE DIRECTOR
DAVID BLUMBERG, ASSISTANT FINANCE DIRECTOR
SUBJECT: 5 -YEAR CAPITAL IMPROVEMENT PLAN (CIP PLAN)
Attached are two summary reports of the 2011 — 2015 Capital Improvement Plan. The entire document
consisting of the details of each project will be placed on the City website upon approval by City Council.
The 5 -year Capital Improvement Plan serves as a guide that lays out capital expenditures greater than
$10,000 over the next 5 years and the potential funding sources for those expenditures.
The CIP plan is meant as a wide for the City but does not give authorization for the yroiects until formally
=roved by the City Council.
The 5 -year CIP plan is a fluid document that get's updated on an annual basis. Some projects get pushed
back to later years, some projects drop off and some projects may move up years depending on priorities.
Ultimately, the funding of potential projects is a major factor in determining which projects within the 5-
year CIP plan get completed.
If there are any questions ahead of time or the council would like to see further details of the 5 -year CIP
plan please let me know.
Thanks
�D1�
City of Hutchinson, MN
C17T OF HUTCHINSON - CAPITAL PLAN
2011 thru 2015
FUNDING SOURCE SUMMARY
Source 2011_ 2012 2013 2014. 2015 Total
A00rt ConsYucfon Fund
15,000
15,000
30.600
Assesanents
979,800
603,900
736,850
778250
1,068.000
4,186,800
Capital projects Find
&15.000
235,000
683.000
355,000
415,00
2,533000
Cash
206.000
7,115,00
7
Compost Fund
90
280.000
430,000
775,06
45.000
2,0240W
CooperallWAgmmnent
4.000
Ow
Eggpment Replacement Furl
236 ,000
369,000
168,000
188,000
207,00
1,162,000
G: O. Improvement Bands
965,266.
1.720,800.
4.198,275
1,016,150
1.192.000
9,09$5%
General Obhpbwl Bonds
3,40000
1.4001000
Gmrgs - Federal
920.008
285.00
285.000
1.490000
Grant - Otlrer
375,000
3740
Murvopel Stets Aid
100,0W
400,000
80
400.OW
700,000
WOW
Pem"Cam Fund!
10.000.
10000
1000
10.000
10,000
50,OW
RduwFarding
154,000
55.000
350,06
1,054,000
SataorTrade in of Equipment
40,0W
30,00
20,000
90,06
Swum WSW U6a7
157.OW
157,000
157,00
157,00
157.000
765,000
Waslewaler Fund
35.000
325,000
525.000
515,000
650.006
2,385,000
Waler Fund
1,68.000
705,000
615,OW
644,000
60,000
3,W,,000
GRAND TOTAL - 8,085,080 9,470,700 8,353,125 5,708,400 12,584,000 42
Page l
l ) ..-L
City of Hutchinson, MN
CITY OF HUTCHINSON - CAPITAL PLAN
2011 thru 2015
PROJECTS & FUNDING SOURCES BY DEPARTMENT
Department Project# Priority 2011 2012 2013 2014 _ _ 2015 Total
Airport
1
CWWWApron(Noteastng)
W1201 3 300,000
325,006
AipwtCMWwdwFWW
AM
AM
Gnaft -FOMW
2144
214M
Airport MDWkq Equ'rytrer0
AIR -1202 3 25,000
25000
E**WSWRWb9=mWAM1
26,00
2AW
Caapwlt 8- utdtThatgaron Naplon
AIR -1401 4 300,000
308000'
AAWCaWwBonFmd
15em
MW
Gann -Fk*W
2KOW
2m m
Page 1
Airport Total
325,006
mum
624M
Cemetery __-
CetreteryFrereinyRoadvray
CEIA01
3
10,000
10,000
10,006
10.DD0 10,000
50
Arpned gnFUrd
14M
t4am
imm
14488 fkan
sgem
Care" pickup
CEM41301
2
25.000:
25000
E"Onu tRopl a - niFund
AM
21000
Cemetery Total
10M
10,000
35,600
10 : ace 10,000
mom
City Center
AirConboler64tC4 entet
CrrY CTR -01
3
25A00
20.000
45000
C4pa1itWw6Fwd
AM
AW
4400..
Cerpd Re0sament
CTTYCTR-05
3
55.000
40
CapWraimbFund
Siam
Sgote
City center Perhv Let
CrTY CM-06
4
68,000
88.000
C*WFrq*ftFu00
84ma
It=
C t6 Center tetootdinsuOM
CITY CTR -07
2
100,000
100,000
C4i8llp/4"Aw
10A0de
10400
City Center Total,
125,066
20,000
143M
284000
; Civic Areaa
— ,
`
Cie Arena steel titer
CA-07
3
10,000
iQQ00.
C4p8UPi41wtet FUed
1400
10.009
WestAwa W E ceding
CA -10
1
40,000
40,000
C4padPro(a ftw
40A00
Liam
CW Arere Rod
CA•15
1
325,000
325,000
CapWroJ oA nd
32SOm.
32UN
Civic Alen Total
40,000
10,660
325006
375000
Page 1
Depar Project# Priority 2011 2012 2013 2014 2015 Total
Tww
COMP -25
4
400.000
Ca00fFmd
NAM
RWwAumft
20AW
SleMkg One &Pad Wdosure
COMP-30
4
Ca7wWFod
SSarepad
COMP -M
5
15DAM
Romko N0
i50A0
Trap iammmyolgSW
COMP -33
5
400.000
CwwdFa0d
404000
Bbckbp br Bag.SklrageSib
COMP -35
5
150,000
CanpoelRrM.
164000
COWzMUpgrade &BeJft
COMP -36
3
200.000
Cw"Onnd
20400
PadIetw Upgrade.
COMP -37
2
30,000
CWOW
30x0
Malnbnoxe Shop
CCW -38
4
150,000
COMPWA0d
7400
RWO►FfidkV
now
FmN End Loodam
COW 40
3
120.000
120.0011
120.000
Ca4aANd
#AM
M400
RWaFUNAW
tAM
50bwPad0hdE*WPmt
44M
JAM
24006
Oft Butikrg..
COMP42
1
100,000
CWWUFard
54000
ROOMFWA 4
50,00
For*A Replacement
COMP-43
3
25,000
25,000
COmpatFmd
2x000
AM
LoadN Dock
COMP -44
4
50M
Cowan"
54600
Cold Sbrap Wift
COMP -45
3
100,000
COewdFWd
10400
Flow Boy Tot#
COW-46
5
40,000
CwwdFuM
44M
SS RoW Tnrck
COMP -47
1
100.000
RAM A01dr00
10400
BbTn %Fuel Equip
COMP48
5
750.000
Gnnh -OMW
37A00
RWOFednp
31400.
SS Bi4okl Doom
CCW -50
1
20,006
RWpFun**
2400
VeWe Replecemnt
COMP -51
4
30,060
Cmiwanud
3408
Seariy Felting
COMP -52
1
B
COpw&bW AW"-W
4000
RWOF K*q
ROM
Ink Jet Bag Labeler.
COMP -53
2
10,000
CWwstFmd
1408
Compost Total
Engineering -
EngbeelPkRW ENGR -01
450,000
464OW
4W,,007
228,00
200,800
45,000
454000
15,000
104000
404000
40400
150,000
100.00
20,000
20AM
30,000
24000
15,000
75000
74"
360,000
10400
ftlm
M,MO
100000
6400
AM
50,000
5RM
50,000
50A0
100,000
104x0
44000
4,000
10,000
10400
750,000
37AOM
37x64p
20.000
22,00
3,000
30.000
4060
400
4,000
10.000
low
248,000 1,255,000 460,000 1,145,000 45,000. 3,501,000
3 25,000 25,000
4I
Page 2
Department
Project#
Priority
2011
2012 2013
2014 2015
Total
FgU~RWbMW "Pond
Assunnmda
2400
2500
3'000.
Engineering Total
"'O0
a0.kr)HCrrea1tawala
2 s, 0 00
25,000
MkOOO
' Event Center — - - - -�
MOOD
6200.000
Snhod Rd NW
PAP -1101
2
1,080,000
Event CenbrRoot
EUI
3
110801WO
Asswwowbs
325,000
325,000
Capl6tAlyoob fund
10'00
32400
32460
Event Centel Total
94M
325AN
324OW
Fire
�
139,000
139.000
Fire Station Exhaust Removal
FD-12
t
45.000
4000
CpwalRaMt4Fmid
a 0. bwMwMMBOO 4
4s,"
4'aw
4001
Emergency Ger aral r
FD-13
1
30.000
14759
30.000
G* W Wrdwn FWd
10730
34000
VIM.
Fee Station AdMM
FD-22
3
14730
2,500.000
PAP-1103
2,500.000
GL atmamwowrdeards
zxltow
Assasmsah
4 Mdse
Roof ReOlammant
FD.25
1
45.000
45,OW:
C PWPMpcmRmd
AR"O
44000
4%W
Fire Total
75,000
2,50010
45,000
t 6210W
Infrastructure Improvements
PavemadMenagan"t Car"as
PAW -1100
3
500,000
500.000 500,000
500.000
1,001000
Assunnmda
"Kati
20800 "Rase
2400
"'O0
a0.kr)HCrrea1tawala
3001000
30400 300,064
MOOD
6200.000
Snhod Rd NW
PAP -1101
2
1,080,000
110801WO
Asswwowbs
108000
10'00
r-mrs- Fedral
94M
920'00
James St NWtflf 7 to 5M Ave)
PAF -1102
3
139,000
139.000
Aawaarnwa
3400
5.601
a 0. bwMwMMBOO 4
4'aw
40"
Wut4walwFond
14759
10730
"
14730
14730
WaWS1NW
PAP-1103
3
108,000
fKDW
Assasmsah
4z400
4z400
G6 a bworammdao006
AR"O
31%10
Waskwgw FwM
1070
14750
WaMFwW
14730
14750
Kouws St MW
PAP -1104
3
112,000
IIZODO
Amaannb
4600
4440
a a 0eWOOSOMMBook
3420
34"0
WaabrwAwRmd
t430
1450
WSIWA d
%we
1460.
Industrial SNd SE
PAP -1105
3
430,OOD
430,OW
Aarwrnmm
5
3400
G. akrpowmwdMawwS
36800
"Am
Industrial BNd SE -Was Course Industrial Park
PAP -1106
2
125,000
125,000
G. 0. hVm,mm"1ftOdJ
12400
12400
EdmommmAve SW or Montane St d GCR
PNP -1107
3
200,OW
200,WD
Aawwowda
10400
10'00
*x*$W SwbAld
1 0800
10'00
Main St S retaining wa
PAP -1108
2
200,000
200,000
cash
"'a0
26400
PIM 15 Parking Lot
PAP -1109
2
574,200
574,200
Page 3
` O y
Pap 4
Project#
Priority 2011
2012
2013
2014
2015
Total
Department
422,000
4U.M
S . Q. n
G ��;
141,10D
141,200
Per" Lot
PMP -1110
2 194,68D
1Bld6B0
1M00e
AssasMob
f00A0
G 0. kwo" meseds
99000
MW
TH 15 Sao Swiss Rd& So Grade Rd SE
PW - 1111
3 44,200
99'200
0,20
C, ct kwovwmg 1mk .
9"M
5th Avenue NW(Maln St ID Kwae St)
PM -1201
2
1,1350000
1,135,000
22lM
A.re: ft
n ;ea
MW
G. Q 1lirarrwNGOtMb
SO400
401100
Wmfi*W$bseAN
4011001
Lynn Road SW
PMP -12D2
3
333.450
331450
lotoos
fosses
Assaweab
234M
23
Q 0. bWrovrwnitbmb'
Luvan Ave SW(Lym Rd Win SO
PMP -1203
3
256,250
254250
74M
7400
Assawswd0
GQ lnwwwn ntawd.
174.uo
354730
Jeflason Street SE(�ry AmtoFair Ave) .
PAP -1301
2
1,035,000
1'035'04'
71"4
MASt1
324301
724MI
G. Q brpsosrnwAlloxdr
404701
40410
61WdoydStibAM
2nd Ave SE 8ddge
PW -1302
3
150,600
754000
75400
a o. bwwwartawW
3540M
4040x0
44000
MmkodSbbAld
2nd Ave SE(Wain St S to Adana St S)
PAP - 1303
2
363,325
363,325
lM0es
104ece
Rraawnb
734723
2W14
G. Q bnpsovr�lwgs.
2nd Ave SE (Adams St to Wd0e)
PWP -1304
3.
586.800
Mew
117,350
117,731
Ayas�enb
1111430
4x{40
Q Q bgoswmstBOnds
gton.Ave)
Jefferson St SE (Fait Ave 10 Washington
PAP - 1401
2
1,0 31450
f;O
10,3011
71430
Assaam0nb
3KA03
74470
C.0.
4eKo0
4010000
40rNrJpsl3bbAld
Dale StSW(Schoci Rd b Century Ave)
PAP -4402
3
291500
2 lio
174500
1 n
Assawa0b
174701
177410
8301
G. Q Ororonw0M8wd<s
Hurt' 155ouM ServkeRd
PLV -1403
3
326,900
324400
Wes
Aanarab
1311141
10Kt0
19410
G. O, lmpoamrABwMt
DaMand Ave SE
PAP•1404
3
31,000
31.000
19,000
lzM
Asswur0ab
11100
Was
'
Wslwiwd
Century Ave SE
PMP -1501
3
4 3goo f
420000
76400
4400
Aaaaanb
13400
13;00
G.0, bposswsdaw*
40404
40,00
41a0elpd3tsbANf
Sth Ave SW
PMP -1502
3
0.000
4684M
466Know
6400
ON
Assosw wft
0400
400
a a kwavamewaoma
70400
7e400
V~Sbb
5th Ave SE
PMP - 750.1
3
1,700;0
/,14,000
o
t4Ka0
444010
AssananI
WIM
40.110
SL 0. bO vvw" dawrds
Pavement Management Van
UTL -114
3
400,04
400,000
400,000
44,000
1,600,000
10400
10400
11400
10410
404000
Stomr Wwor00b
Pap 4
Department
Project#
Priority
2011
2012
2013
2014
2015
Total
WuhwWWFWW
IK M
15t0M
15q M
154
Ma
WdWFuad
32.000
15400e
154005
150,00110
IMM
s04oa0.
Sdwol Rd NW Milne
UTL -1101
2
140,000
32.M
1 Ton Dung Tndc
PA05
2
140,000
Shm WaM 1100b
32,41110.
rMAM
EpdpmrNRWkw - OFund
retest
Wafer Fund
3'ON
32,000
4t0M
Park 07
1
0,600
3M Tank SmAq
UTL -1103
3
300,000
300,000
Wubw/wFund
Replace PRCE MMw
Park 10
30400
22,000
204M0.
5th Ave NW 1.1611kas
UTL -1202
3
2;M0
620,000
22,M
620,000.
G- a enyw.a eaf awda
3
20,000
504000
20,000
EgAwaMReAbMMM Wad
$a m
WnloahrRew
201M
allies
zf'w
Replace 114 Ton Pickup
Park 15
64000
WOWFwrd
20,000
64000
E9nWahrdRap4cwimt.Fmd
601060.
Jefferson Sl SE UMes
UTL -1301
3
2AMe..
Park Garage It Lot
630.000
5
120,000
630,000.
Wnkwa*FWW
120,000'
Caplhf Prgaah Fund.
3f40M
120,010
714000
WaOViwd
IWO
Parking Lot Ova*
PARK
5.
31400e
NtOM
Jedarmn St SE U006es
UTL -1401
3
r2b,0M
630
MOW
WaabaohrFUnd
PARK -23
1
150,00
314eM
15AOW.
MUM
aiferlind
r540M
314000
Outdoor Aquatic Center
„�.
Century Are SE Utilities
UTL - 1501
3
2000.00
Gwwalobasakin Bads
500.000
500,000
zwuw
OWN
Sal Fields
PARK -27
29M
254M
Washw/er Raid
1.404000
Gerwd u'kiBr00neaW
1,404000
WgwFdrd
114KRW
Rail tine Purchase Debt
PARK -28
3.
30,000
254M'
2MAN
Sth Ave SWISE UW!Ua
IfrL
3
3km
340M
400.000
40ROW
WafbwaWFund
Parks Total
447,000
3,502,000
30,000
20tOM
204,004
WawAid
200.000
204M
Infrastructure Improvements Total
3,705,080
3,244,700
4,2 ;125
3,293,400 4^000.
14734305
Parks f
314 Ton Pickup
Park 04
3
32.000
3$WO
EoYPmwaWhc+wwaFund
32.M
32.M
1 Ton Dung Tndc
PA05
2
32,41110.
32,DW
EpdpmrNRWkw - OFund
3'ON
32,000
1 Ton TnrrkwlPlow
Park 07
1
32.1100
32.OW
Errdpnaa2Rephamaal Fwd
3;M0
3{0N
Replace PRCE MMw
Park 10
2
22,000
21,000
EgdpmW Rapkaaaal Fwd.
2;M0
22,M
114 Ton Pickup
Parktt
3
20,000
20,000
EgAwaMReAbMMM Wad
201M
zf'w
Replace 114 Ton Pickup
Park 15
3
20,000
20,000
E9nWahrdRap4cwimt.Fmd
29,000
2AMe..
Park Garage It Lot
PARK - 19
5
120,000
120,000'
Caplhf Prgaah Fund.
120,010
IWO
Parking Lot Ova*
PARK
5.
125,000
1251000 .
C4 *W Pm*b Fund
r2b,0M
124006
Rahab Park MaM"
PARK -23
1
150,00
15AOW.
CaprW Wnfach Fwd
r540M
P00AW
Outdoor Aquatic Center
PARK -26
3
2,000,000
2000.00
Gwwalobasakin Bads
zwuw
OWN
Sal Fields
PARK -27
3
1,400,MB
1.404000
Gerwd u'kiBr00neaW
1,404000
114KRW
Rail tine Purchase Debt
PARK -28
3.
30,000
30,OW
30,000
30,000 34000
150.000
CapWftfachh Fwd.
3km
340M
34000
340M 34000
15%600'
Parks Total
447,000
3,502,000
30,000
30,000 94,000 ---.
41404
Pagr 5
I cl )
Department Project# Priority 2011 2012 2013 2014 2015 Total
Poke Spedal Response Vehicle
PD-1 1
Equi MN*RCplcmwd Fmd
430,000
Poke SWW VBhi W
M21 1
Eq,vOnwfRCpgcasasMA d
04M
Forensiclt and w Recording EquOnent
PD-22 1
C9AWft*ftA ed
04M
Window ReplimireM
PD-23 3
C* W ft*Cb.Finad
56,000
Garago-Tmining Fxft
PD44 2
C*W R*m Fwd.
54x00
Poke Squad VehWs (LT)
PD-3 1
Equi/arNdRCpOwMM fmd
MAN
UpgoWs ID didense system
PD4 1
cvwftq*b
PW -10
InleopemW conmunkatiOR system
PD-5 1
CAPWPrM*ftFk"
PW -15
Poke Squad Vehitls(5 th
P00 1
Egu80godRwhirev m.FaW
2"t#
NOV bt Repbcemenr
PD-7 3
cvwp,*CbFad
PW
Police Total
60.000
15,000
ISAW
80,000
34000
350000
354000
430,000
iPool & Recreatio Building
60,000
M12
04M
850000
Pod improvemenb
PR-13'
04M
56.000
56,000
56,000
56,000
56.000
280,oO0
AM
54x00
54M
Skew
s4M
MAN
20.000
MAWO
TrafBelWoveoeds
PW -10
Cash
20,OW
24M
PW -15
Cash
CentwyAve SW
2"t#
Cmh
70,000.
UtIiL'es Hwy 7 E
PW
Cub
20,000
WduW Ct NW
24010
Can
Monme St SE
2%M
40.000
300,000
Schoul Ut""
PW
Cah
40,000
AW
PW45
250,000
NM
24,000.
24,000
2dM
24M
30.000
30,OW
AOW
90,000
AM
34M
34M
JOAN
50,000
so=
50.0m
f5O,000
W4M
SAM
54M.
IWIM
35.000
35,000
34M
AM
40.000
40,000
ARM
10,M
271,000
240,000
130,000
30,000
56,000
159,000
Police Total
15,000
14OW
15,000
ISAW
80,000
34000
350000
354000
430,000
iPool & Recreatio Building
Roe Unler oft remodel
M12
CApAdA*cbF®d
850000
Pod improvemenb
PR-13'
Caplb PR MOFwd
3
Recreation Cerker Root
PR -14
COphafACprcbFund
224M
Pool & Reereation Building Total
3
- -�
24000
Public Works
Tralk Signal Up"as
PW-05
Cab
MAWO
TrafBelWoveoeds
PW -10
Cash
054000
WashrgMAve E
PW -15
Cash
CentwyAve SW
PW-20
Cmh
154000
UtIiL'es Hwy 7 E
PW
Cub
IKM
WduW Ct NW
PW-W
Can
Monme St SE
PW
Cash
300,000
Schoul Ut""
PW
Cah
Man
Linden Area Trunk Storm Sewer
PW45
4
I 80,000..
110"
2 350,000
3xM
15,000
14OW
15,000
ISAW
80,000
34000
350000
354000
430,000
15,000
445000
3
850,000
850000
We"
054000
3
725,000
MOW
224M
22404e
3
255,000.
24000
254000
2900
3
MAWO
WOW
OSaM
054000
3
1.3RODD
1,3000W
1,704000
t304M
3
154000
150,000
154M
IKM
3
350,000
350000
MOW
354000
3
300,000
300.000
304M
Man
3.
250.00D
250,000
Page 6
16(�
Department Project# Priority 2011 2012 2013 2014 2015 Total
Cwh
_.__.. _.
234.0"
2540*
Bags Pond
PW -50
4
700,000
700,000
C4ah
704001
704m0
Water Tower Convtruetbn
PW -55
4
750,000
750,000
CA*
75.000
7340*
754p00
New We{
PW-60
4
350,000
=No
Cob
A
734000
734000
Harmony Ln UOShilon:
FW-66
4
40,00D
40,000
Cub
4400
440"
WWTF WBR Membranes
PW -70
3
200.000.
200,000
Cask
20ROa0
mum
RAW WW Screws Rehab
PW -75
4
300000
300,000
cab
37,000
185,000
7040/0
309M
EQBasWLhw
PWAO
4
50,000
50,000
Cu6..
103,0*
Strom SawerSyskm Repels
Am
34000
SedovwlayDrOres -WWTF
P*85
4
45,000
45,009
Ca1h
Slam Wdwu 1F
44M
Aw
Wa5bANbrTraC10r
PW-90
3
150,000
150;906
Gar
154000
134000
Public Works Total
7, „sago
7,,,
Senior Dining
E"resn parlurg. W04"icap Access
Sr Dine 03
4
75.000
75000
Ca00 OMISrapmd
A
75Am
Senior Dining Total
75AN
15000
Storm Water
i
Sweet Sweeper Paymanl
STWT -01
3
37,000
37,000
37,006
37,000
37,000
185,000
smwrwaarumv
37000
7700
AM
37,00
2700
103,0*
Strom SawerSyskm Repels
STWT -02
3
20,000.
20.00D
20,000
20.000
20,000
100,000.
Slam Wdwu 1F
20,000
Am
2400
2400
ai' m
1040*
Storm Water Total
57,000
57,000
51,000
57,ODO
57,000
285000
Streets
1
Wheal Loader P"nind
STRT -01
3
37,000
37,000
37,000
37,000
37900
,85000.
EgUOWwrRdFhcemWFWW
370*
77,00
37 1 00
31,00
37,000
70300
Ona-Wn Trck.Rwbmwn
STRT -02
2
45,000
45,000
90,000
EpdporMdRWNSanwehmd
ISO"
ISO"
semi
Heevy Truck RelrandAalipn
STRT -03
2
25.000
25,000
25,000
25,00D
TOO,=
EpripOnrRplswwdfwd
AM
24M
2400
240*
1040*
Pickup Replacement
STRT-04
3
25,OOD
25.000
50,000
E9V*awWRepb"m✓*Amd
240*
2300
340"
Bourn Truck
STRT -1101
3
80,000.
80,000
EWWOMWR4pOeaw ItFued
0,00
OAM
Streets Tote)
117,000
107,"0
87,000
107,000
87,000
SOAM
--- --
Wastewater
I
Sever Jet -Vac Trck
WW-001
2
50,000
50.000
KOOO
50,000.
200000
WaftmbrFud
stme
sun
SAM
Skins
200.00
Page 7
I
Department Project# Priority 2011 2012_ 2013 2014 2015 Total
Lawn Maher _..
WWt101
1
25,000
25,000
Wccaw W Fred
125.006
2400
am
Drywd Rehabftbm
WW7201
3
30,00
36,OW
WcpwM Fmd
24000
34010
3400
W Bulb Rsphmnsnn -Bar* B
WW1202.
3.
10,000
10,000
WW,ft~Fred
264006
14000
10,000
W Bub RepharoeNOavk A
WW-1301
3
10.000
10,000:
Wul wdrFred
350,000
Ma
14M0
WasbWatrr Total
W1f04
3
115,000 Wn 50.000 50,00.
275,000
Water
RePWWWater DapaMWditap.
W-1100
2
25,000
WAWF d
125.006
AM,
123,00
RO Membrane mp6oemeM
W -1101
2
125,000.
125:000
Www Rwd
24000
12UN
tn,110
MowerSrow Bbwar
W -1102
3
644M1
20,000
WW1WFmd
264006
34340
Automated mdu mb*q 4000:
W-1103
4
640,0D
WAW Free
350,000
6000
RO RepdWaW Swd" SowerConneebon.
W1f04
3
200,000
10,000
Wdr Fnd
140M
4110
2KOW
WaWrTawer Rehab Park
W4202
3
350,000
WaterTawer RetsobW Courm
W -1401
3
WwOrF od
SeaFOwxlay DOMMYa
W -1402
S
Waf,Fod
25X0
50,000
2000
M,oM
125.006
37400
123,00
3mm
20,000
24000
Wao0o
644M1
264006
204340
350,000
RMM
350,000
350,000
304101
23410
16.000
10,000
140M
4110
Water Total 990.000 495,000 150,000 380,00 1.995,000
GRANDTOTAL 6,065,00 9,470,700 8,343.18 5,705,400 12,501,000 4 ;201,304
Page 8
I ( �)
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Mission
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CGMC cities are dedicated to a strong Greater Minnesota. Our mission is to develop viable, progressive communities for businesses and families through
strong economic growth and good local government. We support fair property taxes, good land use planning, sensible environmental regulation, a balanced
transportation system, and effective economic development tools to meet that goal.
History
For more than 30 years, the CGMC has united Greater Minnesota cities with similar concerns. It brings city officials and legislators together to discuss the
issues confronting greater Minnesota 'Through effective lobbying, thorough research, timely communications, and active involvement in the legislative
process, the CGMC gives cities an effective voice at the Capitol.
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Mission & History I Coalition of Greater Minnesota Cities
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Members & Board of Directors I Coalition of Greater Minnesota Cities
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CGMC Programs
• Annexation & Land Use
• Economic Development
• Environment .& Energy
• Labor &Employee - Relations
• LGA & Property Tax Relief
• Iransponation
About CGMC
• Mission & History
• Members & Board of Directors
• How to Become a Member
• Contact Us
CGMC Events
a Nov Jan n
December 2010
S M I T W T I F S
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Upcoming Events
o February 9,2011:
. 2010 Legislative Action. Day & Reception (4:00 pm)
Connect to the Capitol
• Capitol Schedules
• Legislative .'relevis'ion Coverage
• Slate liousc
• State Senate
Members & Board of Directors
Member Cities
Albert Lea
Granite. Falls
Plainview
Alexandria
Hawley
Princeton
Austin
Hibbing
Red Wing
Babbitt
Hinckley
Redwood Falls
Bagley
Iloyt Lakes
Renville
Bemidji
Ilutchinson
Rochester
Benson
International Falls
Roseau
Brainerd
Janesville
Rushford
Breckenridge
La Crescent
sleepy Eye
Cannon Falls
Lake City.
St, Charles
Cloquet (email)
Le Sueur
St. James
Crookston
Litchfield
St_ Peter
Detroit Lakes
Laverne
Sartell
Dodge Center
Mankato
staples
Fast Grand Forks
Marshall
Thief River Falls
Elbow Ease (email)
Melrose
Tracy
Ely
Moorhead
Virginia
F.veleth
Mortis
Wadena
Faribault
Mountain Iron
Waite. Park
Fergus Falls
New Ulm
Warren
Glencoe
North Mankato
Warroa_d(emai l)
Glenwood (email)
Olivia
Waseca
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12/23/2010
Members & Board of Directors I Coalition of Greater Minnesota Cities
GOOdview Ortonville
Grand Marais Owatonna
Grand Rapids Park Rapids
Perham
2010 -2011 CGMC Board of Directors
12 resident
Nancy Carroll, Mayor, City of Park Rapids
218.732.3163
nancycarrol I,o charter.net
1 11st Vice President
Alan Oberloh, Mayor, City of Worthington
507.372,8600
qual ityautobody §ilfrontiernet.nel
2nd Vice President
Bruce Ahlgren, Mayor, City of Cloquet
218.879.3347
hgahIgrenggmaitcom
El ecretary
Ron Johnson. Councilmember, City of Bemidji
218.3333024
rjuhn son(ti' l akel andply. org
Willmar
Windom
Winona
Worthington
M rcasurer
Scott Hutchins, Community Services Director, City of Moorhead
2 18199 5376
Scott hutchins(i�,ci moorhead.mn us
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12/23/2010
Members & Board of Directors I Coalition of Greater Minnesota Cities Page 3 of 3
[l ast President
Tim Strand, Mayor, City of SL Peter
507.934.6767
strandtg @hickorytech, net
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#citiesmatter 1 day ago
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f0ilocaimanagers i days ago
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From: Nancy Carroll [nancycarroll @charter.net]
Sent: Wednesday, December 22, 2010 8:01 PM
To: swcook
Subject: Re: Coalition of Greater Mn Cities Membership - City of Hutchinson Questions
Steve,
Thank you for contacting me about your city's membership in the CGMC. I'm a strong supporter of the Coalition
and I think you'll see that in my answers.
1. In light of the budget challenges we are facing why should a city continue its membership in the CGMC?
I believe that CGMC provides an invaluable service to outstate cities. Yes, there is a dollar amount associated
with membership, but my city believes that the money is very well spent. CGMC staff members are highly
competent, dedicated and very hard working. They work at the Capitol everyday during while the legislature is in
session. They form relationships with our elected officials and advocate for our issues. I believe that it is through
these relationships that our issues gain support. CGMC staff is most effective with legislators whose cities are
members of the Coalition. It is much more difficult to get a legislator to care about issues that we are working on
if their cities are not members.
2. Doesn't the League advocate for LGA, and if so why is the membership in the Coalition necessary?
LMC may advocate for LGA, but not as aggressively as CGMC and not with the specific interests of outstate
cities. Also, because of its smaller size, CGMC can act quickly to inform its cities of impacts to changes in the
LGA formula and other legislation.
3. Does it really matter if we drop out, because won't the Coalition will still be there advocating for LGA and their
other core issues (land use & annexation, economic development, environment & energy)?
If cities drop out, the Coalition has less revenue and has to reduce its ability to work on all these issues. A few
areas have been scaled back such as transportation, environmental regulation and land use. So, yes, it does
matter if you drop out.
4. Why is your city continuing its membership?
During the budget process in Park Rapids, we had to prioritize what is best for our city now and in the future.
Having a stable and predictable revenue stream is one of our goals. Keeping local property taxes low and
affordable is another goal. In the past, Local Government Aid has helped us achieve both of those goals.
Because of reduced LGA, our city has had to raise property taxes to maintain our core services. We feel that
further reductions to LGA are not sustainable. We cannot be in St. Paul on a daily basis, but we know that CGMC
staff will be there and will advocate for LGA on our behalf at the Capitol.
Here's another reason why we will continue our membership. Our district has a brand new legislator and we have
already met with him and Tim Flaherty. We talked about LGA for almost 2 hours and have made excellent
progress in terms of our relationship with our new legislator. We used CGMC information to demonstrate the
difference between metro /suburban and rural/outstate cities' abilities to raise revenue. And, we discussed how
this difference is somewhat mitigated by LGA. Without LGA, cities would have to greatly increase property taxes
which put us at a greater disadvantage for economic development.
5. As President of the Coalition what would you say to a city considering whether or not to remain a member?
As President of the Coalition, I would say that membership in CGMC is an investment in the future of your city.
The Coalition is focused on issues that particularly affect outstate cities, so it just makes sense to belong to this
organization. There is strength in numbers and numbers mean a lot to our legislators. We need to stick together
to get our voices heard at the Capitol. I believe that the best way to do this is to continue your membership in the
Coalition of Greater Minnesota Cities.
Steve, I tried to answer your questions as well as possible, but if I missed the point or if you need additional
information, please feel free to contact me at any time. I'll be on the road all day Thursday, Dec. 23 and will
IU�
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return to Park Rapids late Dec. 29. 1 will check my email while I'm gone and /or you can call me on my cell phone
651 - 253 -5334.
1 sure hope that you and your council decide to continue your membership in the Coalition!
Sincerely,
Nancy Carroll, Mayor
City of Park Rapids
President, CGMC
- - - -- Original Message - --
From: swcook
To: nancycarrol l @ch arter. net
Sent: Monday, December 20, 2010 7:16 PM
Subject: Coalition of Greater Mn Cities Membership - City of Hutchinson Questions
Dear Mayor Carroll,
In light of budgetary constraints the Hutchinson City Council is going to be discussing whether or not to remain
a member fo the the Coalition of Greater MN Cities in 2011 at its regular council meeting on Tuesday, Dec
28th. Several questions and comments came up at our last meeting. I was wondering if you could share your
cities thoughts on these questions, the value your city sees in remaining a member in these difficult times, and
any other thoughts you may have on the topic. If you could reply by noon of Thursday, December 23rd that
would be most helpful.
Thank you, Mayor Steve Cook
City of Hutchinson
(320) 583 -6282
1. In light of the budget challenges we are facing why should a city continue its membership in the CGMC?
2. Doesn't the League advocate for LGA, and if so why is the membership in the Coalition necessary?
3. Does it really matter if we drop out, because won't the Coalition will still be there advocating for LGA and
their other core issues (land use & annexation, economic development, environment & energy)?
4. Why is your city continuing its membership?
5. As President of the Coalition what would you say to a city considering whether or not to remain a member?
No virus found in this message.
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61
ock)
Agenda Item Description:
Approve 2011 Coalition of Greater MN
CITY COUNCIL ACTION
CITY OF
Cities membership
Date:
LAKE CTTY
REQUEST FOR
El Approved F Denied
CITY COUNCIL
Attachments: Yes _x_ No
El Amended El Tabled
ACTION
If yes, list:
Other
- response from CGMC to request for
MEETING
information
DATE:
11 -22 -10
Consent Agenda?: Yes No _
Originating Department:
Board/Commission/Comminee Action:
Administration
Capital Finance Committee requested RCA to approve
for the 11/8 meetin
Action Requested: Approval of the consent agenda approves 2011 membership in the Coalition
of Greater MN Cities at a fee of $1934.
Introduction: The Coalition of MN Cities mission statement is as follows: CGMC cities are
dedicated to a strong Greater Minnesota. Their mission is to develop viable, progressive
communities for businesses and families through strong economic growth and good local
government. They support fair property taxes, good land use planning, sensible environmental
regulation, a balanced transportation system, and effective economic development tools to meet
that goal. The CGMC is offering the City of Lake City a phased -in membership rate as follows:
2011- 50% of the full rate of $3,868 ($1,934); 2012- 75% of the full rate; 2013 would be at full
rate.
Background /Justification/Key/Legal Issues: For more than 30 years, the CGMC has united
Greater Minnesota cities with similar concerns. It brings city officials and legislators together to
discuss the issues confronting greater Minnesota. Through effective lobbying, thorough research,
timely communications, and active involvement in the legislative process, the CGMC gives cities
an effective voice at the Capitol. This membership would be a supplement to our League of MN
Cities membership and not a replacement. At the 11/8 Capital Finance meeting, it was asked for
the differences between the League of MN Cities and the CGMC. The CGMC response is
attached.
Budgetary/Fiscal Impact: The 2011 budget would need to include an amount for the additional
$1,934.
Alternatives:
1. Do not approve.
2. Table action pending further information from staff.
Reviewed By:
Administration
Preparer: City Administrator Ron Johnson
Administrator n
r
Signature: I /
-
ock)
Page 1 of 2
Ron Johnson
From:
Bradley M Peterson [BMPeterson @flaherty- hood.com]
Sent:
Tuesday, November 16, 2010 10:38 AM
To:
Ron Johnson
Subject:
RE: CGMC
Attachments: BDPI_Economic_Development.pdf, CGMC_Labor_Services_Handout.pdf
Ron,
Thanks for the note. A couple of items to keep in mind and that you should feel free to share with your
Mayor and Council...
You are indeed right that LMC really does need to balance the interests of cities across the state. Not
only do they have to be mindful of the needs of Minneapolis and St Paul (who do receive LGA) but also
all the suburban communities some of who receive and support the LGA program and some who wouldn't
blink twice if it were gone entirely. As a rule we try to work with those metro communities that do receive
LGA to ensure that the formula is fair and that it is truly reflective of the needs of the communities that
receive it based on their respective tax bases.
That said there is a strong potential that what might happen is that the new legislature will give the
program a little shave and will re -write the formula to address what they perceive as the needs out there.
In this I would expect that there could be a fight between rural and suburban interests and that frankly is
where the CGMC has an advantage. More than any other group we are able to bring deep policy
experience and analysis to the table. For instance CGMC members benefitted greatly from some modest
formula re- writing that was done in 2008. This is the sort of thing that LMC can't take a specific role in
because of all their competing interests.
As you know we also work on other issues including environmental regulation, transportation, annexation
and land use, and economic development, all from a greater MN perspective. Because of our limited
focus on these issues we have really been able to take up needs that the League, because of their
general focus has not been able to. For instance on annexation and land use we have really taken the
lead, while LMC has played a supporting role. On economic development we helped create, protect, and
secure funding for the Greater MN Business Development Infrastructure Grant Program (handout from
last session attached). Last session DEED wanted to merge this with another program to the detriment of
greater MN. We were able to prevent this merger and secured a healthy amount of funding through the
bonding bill.
Finally, as you know we do offer a labor and employee relations program that provides solid information
and strategy as it relates to labor relations. These services also include reduced rate consulting and legal
work from our attorneys, if the city wishes to take advantage of that Information is also attached.
Definitely keep me in the loop as your discussions progress. Let me know if there is any other info 1 can
provide.
Thanks,
Bradley
From: Ron Johnson [ mailto :RJohnson @cl.lake- city.mn.usJ
Sent, Tuesday, November 16, 2010 09:15 AM
To: Bradley M Peterson
Subject: CGMC
Good morning Bradley,
The city of Lake City is strongly considering rejoining the CGMC. One question that was asked of me that
I would like help from you on, relates to the differences in lobbying efforts by your organization and the
11/16/2010
Page 2 of 2
LMC. I told them to keep in mind when the League lobbies, they also have to keep the interests of St Paul and
Mpls in mind. Can you help me expand on this? Any other differences between the League and CGMC that you
want to expand on, please do. Thank youl
Ron
Ron Johnson, ICMA -CM, CIVIC
City Administrator
City of Lake City
205 W Center St
Lake City, MN 55041
Ph-651-345-6813
Fax -651 -345 -3208
Cell- 507 - 358 -3941
web - www.ci.lake- city.mn.us
11/16/2010
10 (�)
December 22, 2010
Dear City Council Members,
At our last council meeting we set January 26 as the date for the annual joint meeting with the
Hutchinson Utilities Commission. However, thinking about it more I realized that the date is one day
immediately following the council's review of City Administrator Jeremy Carter, the council review, and
our regular scheduled council meeting. Since some information that comes out of the City
Administrator review may be helpful or relevant to the HUC meeting I thought it might be better if we
moved back the meeting with HUC.
I spoke to Jeremy and he thought delaying the meeting made sense. I also spoke to HUC President
Dwight Bordson and he was fine with holding the joint meeting in February. If the council agrees that
postponing the meeting is beneficial, Dwight asked if we could provide three alternative dates that HUC
could consider.
Thank you,
Mayor Steve Cook
PS. If you have anything in particular that you would like to be included on the agenda for the joint
meeting, please let either myself or Jeremy know.
fob)
MINUTES
HUTCHINSON PLANNING COMMISSION
Tuesday, November 16, 2010
Hutchinson City Council Chambers
CALL TO ORDER 5:30 P.M.
The meeting was called to order by Chairman John Lofdahl at 5:40 p.m. with the following members
present: Christie Rock, Chad Czmowski, Dave Johnston and Chairman Lofdahl. Absent: Chris
Kovacic, Jim Fahey and Dean Kirchoff Also present: Dan Jochum, Planning Director, Kent Exner,
City Engineer, Marc Sebora, City Attorney and Bonnie Baumetz, Planning Coordinator
PLEDGE OF ALLEGIANCE
3. CONSENT AGENDA
a) Consideration of Minutes dated October 19, 2010.
Mr. Czmowski moved to approve the consent agenda as submitted. Seconded by Mr.
Johnston. The consent agenda was approved unanimously
4. PUBLIC HEARINGS
a) CONSIDERATION OF AMENDING ZONING ORDINANCE SECTION 154.118 ADDING
LANGUAGE TO THE FENCE REQUIREMENTS REGARDING FENCE SETBACKS FROM
TRAILS
Chairman Lofdahl opened the hearing at 5:43 p.m. with the reading of publication #7846 as
published in the Hutchinson Leader on November 4, 2010.
Mr. Jochum explained the purpose of this amendment is to add language to the fence ordinance
that would basically create a two foot setback from the trail to fences, walls, and other similar
structures that are not located in a right of way The reason for amending the ordinance is to
minimize any potential safety issues that may be caused by having a fence too close to a trail.
Mr. Exner explained the width of trails and trail easements. Discussion followed regarding
existing fences near trails in the City.
Ms. Rock made a motion to close the hearing. Seconded by Mr. Johnston, the hearing closed at
5:50 p.m. Mr. Czmowski made a motion to recommend approval of the request with staff
recommendations. Seconded by Ms. Rock, the motion carried 3 ayes to 1 nay. Mr. Johnston
stated he is opposed to allowing trails in the drainage and utility easement areas. Mr. Exner
explained the developer constructed the trail as per the subdivision agreement. He stated the
City did not build the trail. Mr. Jochum explained the issue is not about allowing trails in drainage
and utility easements but rather what the setback to the trail should be. Chairman Lofdahl
stated this item will be placed on the City Council regular agenda at their meeting held
November 23, 2010 in the Council Chambers at 5:30 p.m.
5. NEW BUSINESS
None
6. OLD BUSINESS
L1(C'-)
Minutes
Planning Commission — November 16, 2010
Page 2
7. COMMUNICATION FROM STAFF
a) Mr. Jochum commented on a letter from the League of MN Cities regarding a land use incentive
for communities that have a quorum of City Council members, the Planning Commission
Chairman and one Planning Commission member and the Planning Director participate in an
on -line training. Chairman Lofdahl and Planning Commissioner Dave Johnston stated they
would participate.
8. ADJOURNMENT
There being no further business the meeting adjourned at 6:05 p.m.
uba)