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cp12-14-2010 cAGENDA REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, DECEMBER 14, 2010 1. CALL TO ORDER — 5:30 P.M. 2. INVOCATION — Christ the King Lutheran Church 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENTS 5. MINUTES (a) REGULAR MEETING OF NOVEMBER 23, 2010 Action — Motion to approve as presented 6. CONSENT AGENDA (Purpose: onlyfor items requiring Council approval by external entities that would otherwise ave een a egate to t e City Administrator. Traditionally, items are not discussed.) (a) RESOLUTIONS AND ORDINANCES 1. ORDINANCE NO. 10 -0663 — AN ORDINANCE AMENDING ZONING ORDINANCE SECTION 154.118 ADDING LANGUAGE TO THE FENCE REQUIREMENTS REGARDING FENCE SETBACKS FROM TRAILS (SECOND READING AND ADOPTION) (b) CONSIDERATION FOR APPROVAL OF IMPROVEMENT PROJECT CHANGE ORDER NO. 8 — LETTING NO. 1, PROJECT NO. 09 -01 (ENERGY PARK IMPROVEMENTS PHASE I) (c) CONSIDERATION FOR APPROVAL OF SIGNATORY FOR AIRPORT LAND (USDA FARM SERVICES AGENCY) (d) CONSIDERATION FOR APPROVAL OF 2011 HAULING LICENSE RENEWAL FOR TCW DISPOSAL (e) BOARD APPOINTMENTS /REAPPOINTMENTS - APPOINTMENT OF BYRON BETTENHEUSEN TO PARKS, RECREATION, COMMUNITY L:11Il�lr�C� � : �7�771C�liileii�l�1>IIEI - REAPPOINTMENT OF DWIGHT BORDSON TO HUTCHINSON UTILITIES COMMISSION TO DECEMBER 2015 (fl CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS Action — Motion to approve consent agenda 7. PUBLIC HEARINGS 6:00 P.M. (a) TRUTH IN TAXATION HEARING Action — CITY COUNCIL AGENDA — DECEMBER 14, 2010 (b) DISCUSSION OF COMMUNITY DEVELOPMENT BLOCK GRANT /SMALL BUSINESS DEVELOPMENT CENTER AND CONSIDERATION FOR APPROVAL OF RESOLUTIONNO. 13817 TO ACT AS LEGAL SPONSOR FOR SMALL BUSINESS DEVELOPMENT CENTER PROJECT AND AUTHORIZATION FOR STAFF TO EXECUTE DOCUMENTS TO IMPLEMENT PROJECT AND CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 13818 ADOPTING RESIDENTIAL ANTI - DISPLACEMENT, RELOCATION ASSISTANCE AND DISPLACEMENT MINIMIZATION PLAN Action — Motion to reject — Motion to approve (c) CONSIDERATION FOR APPROVAL OF ITEMS FOR SCHOOL ROAD NW IMPROVEMENT PROJECT — LETTING NO. 1, PROJECT NO. 11 -01 (ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS) Action — Motion to reject — Motion to approve (d) CONSIDERATION FOR APPROVAL OF ITEMS FOR PLAZA 15 PARKING LOT IMPROVEMENTS, CITY PARKING LOT B RECONSTRUCTION AND TRUNK HWY 15 & SOUTH GRADE ROAD INTERSECTION RECONFIGURATION PROJECTS — LETTINGNO.5, PROJECT NO. 11- 06,11 -07 & 11 -08 (ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECFICIATIONS) Action — Motion to reject — Motion to approve 8. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose. to provide Council with information necessary to cra t wise po icy. ways ao ing toward 1 e uture, not monitoring past) (a) PRESENTATION OF $15,000 WORTH OF RESCUE TOOLS TO HUTCHINSON FIRE DEPARTMENT FROM FIREMEMS FUND INSURANCE No action. (b) PRESENTATION BY CHIEF DAN HAT ON PEDESTRIAN SAFETY AND UPDATE ON SNOW EMERGENCY ORDINANCE PROCEDURES No action. 9. UNFINISHED BUSINESS 10. NEW BUSINESS (a) DISCUSSION OF CONDUCTING THE "NATIONAL CITIZEN SURVEY" IN 2011 Action - (b) CONSIDERATION FOR APPROVAL OF ADOPTING 2011 CREEKSIDE FUND BUDGET — ADOPT RESOLUTION NO. 13819 Action — Motion to reject - Motion to approve (c) CONSIDERATION FOR APPROVAL OF ADOPTING 2011 REFUSE FUND BUDGET— ADOPT RESOLUTION NO. 13820 Action — Motion to reject — Motion to approve (d) CONSIDERATION FOR APPROVAL OF ADOPTING 2011 LIQUOR FUND BUDGET— ADOPT RESOLUTION NO. 13821 Action — Motion to reject — Motion to approve CITY COUNCIL AGENDA — DECEMBER 14, 2010 (e) CONSIDERATION FOR APPROVAL OF ADOPTING 2011 WATER BUDGET— ADOPT RESOLUTION NO. 13822 Action — Motion to reject — Motion to approve (f) CONSIDERATION FOR APPROVAL OF ADOPTING 2011 SEWER BUDGET— ADOPT RESOLUTION NO. 13823 Action — Motion to reject — Motion to approve (g) CONSIDERATION FOR APPROVAL OF ADOPTING STORM WATER UTILITY BUDGET —ADOPT RESOLUTION NO. 13824 Action — Motion to reject — Motion to approve (h) CONSIDERATION FOR APPROVAL OF ADOPTING 2011 FEE SCHEDULE Action — Motion to reject — Motion to approve (i) CONSIDERATION FOR APPROVAL OF SETTING JOINT MEETING WITH HUTCHINSON UTILITIES COMMISSION ON JANUARY 26, 2010, AT 4:00 P.M. AT THE EVENT CENTER Action — Motion to reject — Motion to approve 0) CONSIDERATION FOR APPROVAL OF SETTING CITY ADMINISTRATOR'S PERFORMANCE REVIEW /COUNCIL REVIEW FOR JANUARY 25, 2011, AT 3:30 P.M. Action — Motion to reject — Motion to approve 11. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the organization and ounci an manage the logistics of the Council. May include monitoring reports, policy development and governance process items.) (a) HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM SEPTEMBER 21, 2010 (CORRECTED MINUTES) AND OCTOBER 19, 2010 (b) HUTCHINSON PUBLIC LIBRARY BOARD MINUTES FROM SEPTEMBER 27, 2010 (c) FIRE DEPARTMENT MONTHLY REPORT FOR NOVEMBER 2010 (d) PARKS, RECREATION, COMMUNITY EDUCATION BOARD MINUTES FROM OCTOBER 4,20 10 (e) RESOURCE ALLOCATION COMMITTEE MEETING MINUTES FROM DECEMBER 7, 2010 (f) PLANNING, ZONING, BUILDING DEPARTMENT MONTHLY REPORT FOR NOVEMBER 2010 12. MISCELLANEOUS 13. ADJOURN MINUTES REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, NOVEMBER 23, 2010 1. CALL TO ORDER — 5:30 P.M. M a y or -,eve oo ca e the meeting to order. Members present were Jim Haugen, Eric Yost, Bill Arndt and Cha Czmowski. Others present were Gary Plotz, City Administrator, and Marc Sebora, City Attorney 2. INVOCATION — Due to the absence of a pastor, the invocation was dispensed. 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENTS 5. MINUTES (a) REGULAR MEETING OF NOVEMBER 9, 2010 Motion by Arndt, second by Czmowski, to approve the minutes as presented. Motion carried unanimously. 6. CONSENT AGENDA (Purpose: only for items requiring ouncil approval by external entities that would otherwise ave een a egate to t e City Administrator. Traditionary, items arenot discussed.) (a) RESOLUTIONS AND ORDINANCES 1, RESOLUTION NO. 13809 - RESOLUTION AUTHORIZING TRANSFER OF FUNDS FROM ENTERPRISE FUNDS TO 2010 IMPROVEMENT BOND CONSTRUCTION FUND AND 2010 CONSTRUCTION FUND TO GENERAL FUND AND CAPITAL PROJECT FUND FOR ENGINEERING AND ADMINISTRATION FEES 2. ORDINANCE NO. 10 -0662 — AN ORDINANCE AUTHORIZING THE SALE OF MUNICIPALLY OWNED REAL PROPERTY TO SILVER LAKE CAPITAL PARTNERS, LLC; PURCHASE OF LAND FROM SILVER LAKE CAPITAL PARTNERS, LLC AND USE OF COMMUNITY IMPROVEMENTFUND (b) PLANNING COMMISSION ITEMS CONSIDERATION OF AMENDING ZONING ORDINANCE SECTION 154.118 ADDING LANGUAGE TO THE FENCE REQUIREMENTS REGARDING FENCE SETBACKS FROM TRAILS WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION OF ORDINANCE NO. 10- 0663 FOR DECEMBER 14, 2010) (c) CONSIDERATION FOR APPROVAL OF ITEMS FOR SCHOOL ROAD NW IMPROVEMENT PROJECT (LETTING NO. 1, PROJECT NO. 11 -01) — ORDERING PREPARATION OF REPORT ON IMPROVEMENT AND CALLING HEARING ON IMPROVEMENT (d) CONSIDERATION FOR APPROVAL OF ITEMS FOR PLAZA 15 PARKING LOT IMPROVEMENTS, CITY PARKING LOT B RECONSTRUCTION AND TRUNK HIGHWAY 15 AND SOUTH GRADE ROAD INTERSECTION RECONFIGURATION PROJECTS (LETTING NO. 5, PROJECT NO. I 1 -06, 11 -07 AND 1 I -08) — ORDERING PREPARATION OF REPORT ON IMPROVEMENT, RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT (e) CONSIDERATION FOR APPROVAL OF ISSUING 2011 ANNUAL LICENSES (f) CONSIDERATION FOR APPROVAL OF USE OF FACILITIES AGREEMENT BETWEEN "—_0 CITY COUNCIL MINUTES— NOVEMBER 23, 2010 HUTCHINSON SCHOOL DISTRICT AND CITY OF HUTCHINSON FOR 2010 -2012 (g) CONSIDERATION FOR APPROVAL OF ISSUING OFF-SALE 3.2 MALT LIQUOR LICENSE TO NORTHERN TIER RETAIL LLC (NEW OWNERS OF SUPERAMERICA) (h) CONSIDERATION FOR APPROVAL OF ISSUING TRANSIENT MERCHANT/PEDDLER LICENSE TO JERILYN BREITKREUTZ (i) C LAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS Items 6(a)2, 6(b)l, and 6(d) were pulled for separate discussion. Motion by Czmowski, second by Arndt, to approve consent agenda with the exception of the items noted above. Motion carried unanimously. Item 6(a)2 had further discussion. Mayor Cook asked whether the assessments could these be paid over time instead of upfront. It was noted that this is an internal process decision that could be made by the finance departement. The wording of ordinance is not affected if the assessments are paid in a different manner. Motion by Haugen, second by Cook, to approve Item 6(a)2. Motion carried unanimously. Item 6(b)1 had further discussion. Mayor Cook noted that this item was not a unanimous decision by the Planning Commission as there was one opposing vote to the proposed ordinance language. The concern by the Planning Commissioner was mainly for ad'acent property owner rights. Marc Sebora, City Attorney, noted that this is ultimately a setback issi the ordinance is requiring a two foot setback from trails to fences. Motion by Czmowski, second by Yost, to approve Item 6(b)l. Motion carried unanimously. Item 6(d) had further discussion. Council Member Yost asked the reasoning for the full extent of the items included in the projects, such as, is the Plaza 15 project necessary? Kent Exner, City Engineer, noted that the Plaza 15 parking lot reconstruction is from the old Runnings site to the north of Plaza 15 and then on the easterly side. The majority of the costs would be assessed back to the hospital and the hospital has been planning and budgeting for the project. Mr. Exner explained the projects at the TH 15 /South Grade Road intersection and he also spoke about access control being established near the old Runnings site. Motion by Yost, second by Cook, to approve Item 6(d). Motion carried unanimously. Miscellaneous — Miles Seppelt, EDA Director, presented before the Council. Mr. Sepplet explained that the EDA is looking at obtaining a grant from the Minnesota Department of Employment and Economic Development. The grant is a Community Development Block Grant Microenterprise Grant. Part of the process of obtaining the grant is to have a public hearing. Motion by Czmowski, second by Arndt, to approve Resolution No. 13811, setting public hearing for December 14, 2010, at 6:00 p.m. Motion carried unanimously. 7. PUBLIC HEARINGS — 6:00 P.M. - NONE 8. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information necessary to cra t wise po icy. ways oo tng toward the Juture, not monitoring past) (a) PRESENTATION ON CITY OF HUTCHINSON WELLNESS PROGRAM — WELLS FARGO ADVISORS 5(0-� CITY COUNCIL MINUTES— NOVEMBER 23, 2010 Gary Plotz, City Administrator, noted that the City has been discussing implementing a wellness program for several years. Through research, staff has located a program through Wells Fargo Advisors. Implementing such a program is rather cutting edge, as not many cities have implemented such a program. Sarah Ziemer, Wells Fargo Advisors, presented before the Council. Ms. Ziemer explained what a health promotion strategy is. Ms. Ziemer shared many statistics on how wellness programs can reduce medical claims for an employer. Ms. Ziemer also reviewed a three -year plan to implement a wellness program. The program includes an assessment with a biometric screening and health assessment, then engagement which includes an online personalized portal, lifestyle coaching, onsite programs and care management/disease management, then a post - program evaluation which includes biometric screenings, online health questionnaire, medical claims analysis and pharmaceutical claims analysis. Lastly results are reviewed, which should see lower medical costs, improved morale and increased productivity. Ms. Ziemer presented a proposed three -year plan for the City to consider as a program, which includes incentives for employees. Brenda Ewing, Human Resources Director, presented before the Council. Ms. Ewing explained that staff has been working with its health insurance representative on its health insurance renewal. Health Partners has proposed implementing a health savings account program, which will see a 10.6% premium increase, as opposed to an original 17% increase proposal. However, the City will still implement 17% premium increase for employees, with the additional funds being funneled into the health savings account for the employees. Everything else with the plan is virtually the same, however with less out of pocket exposure for the employee. Motion by Haugen, second by Czmowski, to implement City wellness program as presented by Wells Fargo Advisors and approve health savings account insurance program as presented by Brenda Ewing, Human Resources Director. Motion carried unanimously. (b) UPDATE ON HRA HOUSING AND RADON TESTING — JEAN WARD, HRA EXECUTIVE DIRECTOR Jean Ward, HRA Executive Director, presented before the Council. Ms. Ward provided an update on the Hutchinson housing program and HRA programs. 58 foreclosure sales have occurred in the city since November 10, 2010, as opposed to 50 foreclosure sales in 2009. Albeit, house sales and sales prices have increased slightly. Even with these increases, unemployment rates have continued to be high. Ms. Ward then reviewed many of the programs the HRA is administering. Jean Johnson, McLeod County Public Health, presented before the Council. Ms. Johnson provided a presentation on radon in homes. Radon comes from uranium in the soil. Test kits are available at McLeod County Household Hazardous Waste and will soon be available at the city's building department. 9. UNFINISHED BUSINESS (a) CONSIDERATION FOR APPROVAL OF PROPOSED CHANGES TO THE BY -LAWS OF HUTCHINSON HEALTH CARE Mayor Cook noted that there are still a few details to iron out in Section 4.4. Motion by Czmowski, second by Yost, to table this item. Motion carried unanimously. 10. NEW BUSINESS (a) CONSIDERATION FOR APPROVAL OF AWARD OF GUARANTEED ENERGY SAVINGS CONTRACT TO AMERESCO, INC. Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that a project summary has been included in the Council packet. John Paulson, Environmental Specialist, presented before the Council. Mr. Paulson reviewed the project summary which includes a comprehensive city -wide lighting retrofit. The process included a building -by- building, fixture -by- fixture audit. Mr. Paulson explained the next steps should the contract be awarded. It was noted that, as part of the agreement, Ameresco will bring forth to the City the contractor(s) being selected to perform the work prior to work being performed. CJ CITY COUNCIL MINUTES — NOVEMBER 23, 2010 Motion by Czmowski, second by Cook, to approve awarding guaranteed energy savings contract to Ameresco, Inc. Motion carried unanimously. (b) CONSIDERATION FOR APPROVAL OF SETTING CITY COUNCIL ORGANIZATIONAL MEETING FOR JANUARY 3, 2011 Motion by Czmowski, second by Yost, to set January 3, 2011, at 5:00 p.m. for organizational meeting. Motion carried unanimously. (c) CONSIDERATION FOR APPROVAL OF R -BAN FINANCING FOR SENIOR CARE HOUSING PROJECT Jeremy Carter, Finance Director, presented before the Council. Mr. Carter explained that this item is the final step for the financing for the hospital senior care housing project. The City is the issuer for the anticipation notes mainly to gain a tax - exempt status for the hospital, which allows for lower interest rates for the project. The action for this item is mainly to name the city as the issuer, however the hospital holds the responsibility for the notes. Motion by Czmowski, second by Arndt, to approve Resolution No. 13810, approving a project on behalf of Hutchinson Senior Care Services, authorizing the issuance of health care revenue anticipation notes, Series 2010. Motion carried unanimously. (d) PROPERTY ACQUISITION OF PROPERTY A Z LOCATEDAT 1 5 BAV (C) TO DISCUSS AVE NU Motion by Arndt, second by Yost, to convene into closed session at 7:40 p.m. Motion carried unanimously. Motion by Arndt, second by Convene, to reconvene into open session at 8:21p.m. Motion carried unanimously. 11. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the organization and Council an manage the logistics of'the Council. May include monitoring reports, policy development and governance process items.) (a) PLANNING, ZONING AND BUILDING DEPT. MONTHLY REPORTS FROM SEPTEMBER AND OCTOBER 2010 (b) HUTCHINSON PLANNING COMMISSION MEETING MINUTES FROM OCTOBER 19, 2010 (c) CITY OF HUTCHINSON FINANCIAL REPORT AND INVESTMENT REPORT FOR OCTOBER 2010 12. MISCELLANEOUS Eric Yost — Council Member Yost commented that a representative needs to be appointed to the Pioneerland Library Board. Gary Plotz — Mr. Plotz noted that he would like to set public open houses for the upcoming retirements of city officials, Jim Haugen and Gary Plotz. Jim Haugen's retirement reception is scheduled for December 28, 2010, at 4:00 p.m. in the Council Chambers. Gary Plotz's City retirement reception is scheduled for December 30, 2010, at 3:30 p.m. at the Event Center. Motion by Arndt, second by Czmowski, to set retirement receptions for Jim Haugen and Gary Plotz at the times noted above. Motion carried unanimously. Mr. Plotz also noted that he is having a personal retirement party on December 30, 2010, at 6:30 p.m. at Event Center. Motion by Arndt, second by Haugen, to set retirement party as noted above. Motion carried unanimously. Motion by Arndt, second by Haugen, to set employee holiday party on December 10, 2010, at 5:30 p.m. as public meeting. Motion carried unanimously. 5(-) CITY COUNCIL MINUTES— NOVEMBER 23, 2010 Gary Plotz spoke about potential sites for wind projects. These include areas in the industrial park and near the HATS facility. John Paulson, Environmental Specialist, is working on the application for this no- cost project. Mayor Cook — Mayor Cook noted that a 5% increase in both the water and sewer rates is being considered. Mayor Cook proposed that if any non - planned LGA funds are received, those funds be earmarked for the water /sewer funds to aid in capital projects and keep rates stable. Mayor Cook also suggested having a one -year review of a project after completion. Assumptions, goals, and processes could be reviewed. 13. ADJOURN Motion by Arndt, second by Haugen, to adjourn at 8:22 p.m. Motion carried unanimously. ATTEST: Steven. W. Cook Gary D. Plotz Mayor City Administrator �CSi, PUBLICATION NO. ORDINANCE NO. 10 -0663 AN ORDINANCE AMENDING CITY CODE CHAPTER 154; SECTION 154.118, TO AMEND LANGUAGE TO THE FENCE REQUIREMENTS ALONG TRAILS THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Notice of public hearing was duly given and publication of said hearing was duly made to appear to the satisfaction of the City Council that it would be in the best interests of the City to amend the City Code, Title XV: Land Usage, to amend Chapter 154, Section 154.118, to amend language to the fence requirements for properties along trails. § 154.118 FENCES AND WALLS. (A) In any zoning district, fences, walls, and hedges, may be built or planted, subject to meeting the following requirements: (1) Fences, walls, hedges, or other obstructions shall not encroach on any public right -of -way and must be a minimum of five feet from any of the rights -of -way (excluding alleys). In addition, fences walls hedges landscaping, or other obstructions within two (2) feet of the edge of trails are prohibited when the trails are not located in a right -of -way. (2) Fences and walls may be built up to, but not on, interior property lines. (3) No fence or wall shall exceed 6 feet in height in any residential district. (4) The finished side of the fence shall be to the outside of the property with the posts to the inside, unless the fence is the same on both sides. (5) Fences and walls within non - residential districts may be constructed up to 8 feet in height, unless otherwise limited within the zoning district of the subject property, or if a higher fence is required to meet the screening requirements of the ordinance. Fences and walls over 6 feet require certification by a structural engineer. Refer to specific zoning district of the property for additional requirements and development standards. (6) On corner lots, no obstructions over 30 inches high are allowed within the "sight_triangle ", as identified on the following diagram. i i (7) Approval of a fence permit is required prior to construction of any fence or wall. `4 L ) LJ � J Ordinance # 10 -0663 Section 154.118 Fences and Walls December 14, 2010 Page 2 (B) The Zoning Administrator may prohibit development in accordance with the above in instances that would produce a safety or traffic hazard. ('89 Code, § 11.10.07) (Ord. 464, passed 1 - -96; Am. Ord. 02 -321, passed 10 -8 -02) Penalty. see § 10.99 EFFECTIVE DATE OF ORDINANCE. This ordinance shall take effect upon is adoption and publication. Adopted by the City Council this 14` day of December, 2010. Attest: Gary D. P1otz City Administrator Steven W. Cook Mayor 4 (S�) � r t aN I TO: Mayor & City Council FROM: Kent Exner, City Engineer RE: Consideration of Improvement Project Change Orders DATE: December 14, 2010 As construction has proceeded on the below listed projects there has been additional work, project scope revisions, or construction staging changes. All of these items have been identified and deemed necessary to satisfactorily complete the projects. The following Change Orders are proposed to address the specifically described items: Change Order No. S — Letting No. I/Project No. 09 -01— Energy Park Improvements Phase 1 This Change Order addresses the increase in fuel prices during the time period between the project bid opening /anticipated award and the actual notice to proceed/conitruction timeframe. In accordance with Mnl)OT Specification 1910, a fuel escalation is due to the contractor for work performed in April, May, June, July & August 2010. This action results in an increase to the contract payment amount of $6,049.13. We recommend that the above Change Orders be approved. cc: Gary Plotz, City Administrator VL) CITY OF HUTCHINSON = ENGINEERING DEPARTMENT � 111 HASSAN ST SE, HUTCHINSON MN 55350 (320) 234420% S heet IofI CHANGE ORDER NO. 8 oatad ::.1013I2010 0 U Mathiowetz Construction 30676 Co Rd 24 Sleepy Eye MN 56085 Phone: (507) 794-6953 FAX: (507) 794-3514 Letting No. 1 Project No. 09 -01 Project Location: Energy Park North EDA Grant or ID No. 06 -01 -05404 o 6 n u V This Change Order addresses fuel escalation. In accordance with MnDOT Specification 1910, a fuel escalation is due the contractor for work performed in April, May June, July & August 2010. The calculations were done fallowing MnDOT Spec. 1910 and as shown on the attached spreadsheet. This does not affect the completion date of this project. Item No. Spec Ref. Item Name Unit Quantity Unit Price Amount T Fuel Cost Adjustment -April 2010 LS� 1.0000 $578.78 578.78 Fuel Cost Adjustment - May 2010 LS 1.0000 $1,085.69 $1,085.69 Fuel Cost Adjustment - June 2010 LS 1.0000 $2,145.20 $2,145.20 Fuel Cost Adjustment - July 2010 LS 1.0000 $2,107.37 $2,107.37 Fuel Cost Adjustment - August 2010 LS 1.0000 $132.09 $132.09 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 TOTAL INCREASE ITEMS $6,049.1 INCREASE _. $ti In accordance with the Contract and Specifications, the contract amount shall be adjusted in the amount of $ 6.049.13 (addy(deduet). An extension of -0- days shall be allowed for completion. The original completion date of 08/0112010 shall not be changed. ORIGINAL CONTRACT AMOUNT PREVIOUS ADDITIONSIDEDUCTIONS` THIS ADDMONIDEDUC:AM TOTAL $1,822,303.74 $118,382.64 $8,045.13 $$014,733.51 APPROVED: Contractor - Mathiowetz Construction DATED: APPROVED: City of Hutchinson - Mayor: Steven W Cook DATED: 12/14/2010 APPROVED: APPROVED: City of Hutchinson - City Administrator: Gary D Plotz DATED: 12114/2010 City of Hutchinson - City Engineer. Kent Exner DATED: US DEPARTMENT OF COMMERCE - ECONOMIC DEVELOPMENT ADMINISTRATION APPROVED: DATED: PRINTED NAME & TITLE: (0 03) C December 7, 2010 City of Hutchinson Public Works Department Operations & Maintenance 1400 Adams St SE Hutchinson, MN 55350 Phone (320) 234 -4219 Fax(320)234-6971 To: Honorable Mayor and City Council members From: John Olson, Public Works Manager /Airport Manager CC: Kent Exner, DPW /City Engineer Subject: Signatory Authority relating to F.S.A. programs affecting airport property/tenants From time to time, certain agricultural programs available from the U.S. Department of Agriculture's Farm Service Agency (FSA), are available to tenant farmers who farm airport land. Since these leases are managed by the Public Works Department, the staff believes it is in the City's best interest to appoint John Olson, Public Works Manager /Airport Manager as a representative signatory for the property owner, in cases where FSA programs are involved with either airport property or tenants of airport property. This authority should be limited only to cases involving airport property or tenants of airport property. Attached is a letter that can be sent directly to the Mr. Thomas Haubrich at the FSA office in Glencoe. VCS December 14, 2010 Thomas Haubrich McLeod County FSA Office 2570 9th St. E. PO Box 160 Glencoe, MN 55336 (320) 864 -5178 thomas.haubrich@mn.usda.gov City of Hutchinson Public Works Department Operations & Maintenance 1400 Adams St SE Hutchinson, MN 55350 Phone (320) 234 -4219 Fax (320) 234 -6971 Re: Signatory for City of Hutchinson Airport property under agricultural lease. Dear Mr. Haubrich: By action at their December 14 meeting, the City Council has appointed John Olson, Public Works Manager /Airport Manager authorization as the City's signatory as the property owner for any FSA programs that may affect airport property or tenants of the airport. Mr. Olson's signatory authorization is only for airport land. Sincerely, Gary D. Plotz, City Administrator �(0 City of Hutchinson �- 1 I I Hassan St SE Hutchinson MN 55350 (320) 234-4216 APPLICATION FOR LICENSE RENEWAL for Garbage and Refuse Haulers rm TCW Disposal Attn: Bonnie Thaemert P.O. Box 37 935 Park Avenue Hamburg MN 55339 License Nbr: 00001957 0125 Applicant: 36 INSTRUCTIONS: Make any corrections, sign and return this application, along with the license fee, to the City of Hutchinson, by I V17/2010. Make check payable to: City of Hutchinson. License Expires : 12/31/2010 LICENSE Issued To: TCW Disposal Description FeeTvoe L ieUnot4 Amount Garbage and Refuse Haulers -Cc Base $125.00 DBA: TCW Disposal Total: $125.00 Address: APPLICANT 36 Name: TCW Disposal Address: P.O. Box 37 935 Park Avenue Hamburg MN 55339 Contact/Attn: Bonnie Thaemert . Telephone:- - - - - -- ---'— Fax: - ---- ---° Federal Tax Id: - - -— - -- State Tax Id: - - - - - -- — SSN: — INSURANCE Pursuant to Garbage and Refuse Haulers Ordinance Chapter 117.18, public liability insurance is required on all vehicle: that must meet or exceed limits established in the ordinance. COMPANY OFFICERS (list all): President: Bonnie Thaemert Vice President: David Thaemert -- - -- - - -- Secretary: --- - - - - - -- - --- Treasurer: -- NUMBER OF YEAR APPLICANT HAS BEEN: In Commercial Hauling .__-- ------ Years In Residential Hauling Years Recycling Years REFUSE EQUIPMENT OWNED OR LEASED (include recycling equipment): fir©n+ Lwil&r WMOC MUEJkAA8Y/6 Lff- L/ ' Description Make /Model Year Capacity J�roh-1- Loo Ar- - 1AU K111 � M011W 1998 Mani Description Make/Model Year Capacity Description Make/Model Year Capac' *Ifnecessary, list additional equipment on separate sheet. City of Hutchinsott Application for Garbage and Refuse Haulers Page 2 oft LIST ADDITIONAL EQUIPMENT NEEDED TO PURCHASE OR LEASE TO MEET LICENSING REQUIREMENT ADEQUATE TRANSIT VEHICLES (section 6.23, subsection 4,E): MONTHLY SUBMISSION OF INFORMATION TO CITY ADMINISTRATOR (section 6.23, subsection 9): Are you aware of your responsibility to submit names and addresses of your business and commercial account to the City Administrator no later than the I Oth of each month? 11 Yes ❑ No Are you willing to maintain a local telephone number and a daily 24 -hour answering service to handle service questions? E7 Yes ❑ No I certify that the information provided is accurate and complete to the best of my knowledge. 3 i g nature V Appimura CITY USE ONLY: Date Recd ID Edwards Receipt # CITY OF HUTCHINSON R55CKREG LOG22001VO Council Check Register Check # Ck Date AMOUNT Vendor / Explanation Account Description 163071 12/14/2010 80.95 AMERICAN FAMILY INS CO. ACCRUED LIFE INSURANCE 163072 12/14/2010 507.26 H.A.R.T. ACCRUED DEFERRED COMP 163073 12/14/2010 496.00 NCPERS LIFE INS. ACCRUED LIFE INSURANCE 163074 12/14/2010 527.04 A. J. SCHAAKE CO. MISCELLANEOUS 163075 12/14/2010 75.00 ABDO, EICK & MEYERS TRAVEL SCHOOL CONFERENCE 163076 12/14/2010 46.00 ABELSON, LORI OTHER REVENUES 163078 12/14/2010 459.43 ACE HARDWARE LANDSCAPE MATERIALS 163079 12/14/2010 500.85 ACE INDUSTRIAL SUPPLY INC REPAIR & MAINTENANCE SUPPLIES 163080 12/14/2010 106.11 AEM SERVICES CONTRACT REPAIR & MAINTENANCE 163081 12/14/2010 12.55 AG SYSTEMS REPAIR & MAINTENANCE SUPPLIES 163082 12/14/2010 275.00 AHLERS, JAMES VARIANCE FEES 163083 12/14/2010 53.44 ALPHA WIRELESS OPERATING SUPPLIES 163084 12/14/2010 184.80 AMERICAN BOTTLING CO COST OF MIX & SOFT DRINKS 163085 12/14/2010 60.36 AMERIPRIDE LINEN & APPAREL CONTRACT REPAIR & MAINTENANCE 163086 12/14/2010 33,536.90 ANDERSON CHEMICAL COMPANY CHEMICALS & PRODUCTS 163087 12/14/2010 235.51 ARAMARK UNIFORM SERVICE CLEANING SUPPLIES 163088 12/14/2010 86.09 ARCTIC GLACIER PREMIUM ICE INC COST OF MIX & SOFT DRINKS 163089 12/14/2010 50.00 ASSOCIATION OF TRAINING OFFICE TRAVEL SCHOOL CONFERENCE 163090 12/14/2010 6.51 AUTO VALUE - GLENCOE EQUIPMENT PARTS 163091 12/14/2010 15.00 BAUMETZ, JILL OTHER REVENUES 163092 12/14/2010 853.70 BELLBOY CORP COST OF MIX & SOFT DRINKS 163093 12/14/2010 159.31 BERNICK'S COST OF MIX & SOFT DRINKS 163094 12/14/2010 25.00 BETTER HALF EMBROIDERY UNIFORMS & PERSONAL EQUIP 163095 12/14/2010 53.34 BLADE PHOTO IMAGING & PORTRAIT PRINTING & PUBLISHING 163096 12/14/2010 1,000.00 BRAD KIECKER SALES & DIST RECEIVED NOT VOUCHERED 163097 12/14/2010 97.74 BRANDON TIRE CO CENTRAL GARAGE REPAIR 163098 12/14/2010 4,930.50 BRAUN INTERTEC CORP PROFESSIONAL SERVICES 163099 12/14/2010 1,430.00 BRYAN STRETCH TRUCKING CONTRACT REPAIR & MAINTENANCE 163100 12/14/2010 35.93 BUSHMAN, RAQUEL OPERATING SUPPLIES 163101 12/14/2010 1,528.98 BUSINESSWARE SOLUTIONS CONTRACT REPAIR & MAINTENANCE 163102 12/14/2010 46,970.85 C & L DISTRIBUTING COST OF SALES -BEER 163103 12/14/2010 48.00 CANNON RIVER WINERY COST OF SALES -WINE 163104 12/14/2010 72.44 CARQUEST OF HUTCHINSON CENTRAL GARAGE REPAIR 163105 12/14/2010 32.05 CARR FLOWERS MISCELLANEOUS 163106 12/14/2010 125.00 CARTER, DION UNIFORMS & PERSONAL EQUIP 163107 12114/2010 50.43 CENTRAL HYDRAULICS CENTRAL GARAGE REPAIR 163108 12/14/2010 116.90 CLAREY'S SAFETY EQUIP INC OPERATING SUPPLIES 163109 12/14/2010 225.66 COMDATA CORPORATION OPERATING SUPPLIES 163110 12/14/2010 4,700.00 COMMERCIAL ASPHALT REPAIR LLC CONTRACT REPAIR & MAINTENANCE 163111 12/14/2010 307.14 CONNEY SAFETY PRODUCTS SAFETY SUPPLIES 163112 12/14/2010 389.29 CONTINENTAL RESEARCH CORP OPERATING SUPPLIES 163113 12/14/2010 3,331.15 CORPORATE MECHANICAL CONTRACT REPAIR & MAINTENANCE 163114 12/14/2010 224.44 COUNTRY KITCHEN MEETINGS 163115 12/14/2010 27735 CROW RIVER AUTO & TRUCK REPAIR CENTRAL GARAGE REPAIR 163116 12/14/2010 40.00 CROW RIVER FLORAL & GIFTS MISCELLANEOUS 163117 12/14/2010 424.79 CROW RIVER VET HOSPITAL PA OTHER CONTRACTUAL 163118 12/14/2010 15,935.00 CTM CONSTRUCTION HOUSING REHAB LOANS 163119 12/14/2010 22,116.00 CTM CONSTRUCTION HOUSING REHAB LOANS 163120 12/14/2010 13,231.00 CTM CONSTRUCTION HOUSING REHAB LOANS 163121 12/14/2010 7,477.74 DAY DISTRIBUTING COST OF SALES -BEER 163122 12/14/2010 157.50 DIGITAL ALLY, INC REPAIR & MAINTENANCE SUPPLIES 163123 12/14/2010 18.87 DOMINO'S PIZZA MISCELLANEOUS 163124 12/14/2010 45.00 DOSTAL ELECTRONIC'S CENTER BUILDING REPAIRS 163125 12/14/2010 79.30 DROP -N -GO SHIPPING, INC POSTAGE 163126 12/14/2010 396.76 DYNA SYSTEMS RECEIVED NOT VOUCHERED 163127 12/14/2010 2,570.49 E2 ELECTRICAL SERVICES INC PROFESSIONAL SERVICES 163128 12/14/2010 12.52 EBERT, PAT TRAVEL SCHOOL CONFERENCE 163129 12/14/2010 181.68 ECOLAB PEST ELIM RECEIVED NOT VOUCHERED 163130 12/1412010 132.37 ECONO FOODS MEETINGS 163131 12/14/2010 4,213.80 ELECTRIC PUMP EQUIPMENT PARTS 163132 12/14/2010 1,124.59 ELECTRO WATCHMAN CONTRACT REPAIR & MAINTENANCE 163133 12/14/2010 65.00 ELLEFSON, LISA RECREATION ACTIVITY FEES 163134 12/14/2010 752.50 ENVIRONMENTAL WOOD SUPPLY RECEIVED NOT VOUCHERED 163135 12/14/2010 150.00 ERLANDSON, BEN UNIFORMS & PERSONAL EQUIP 163136 12/14/2010 945.00 EVENT SOFTWARE CONTRACT REPAIR & MAINTENANCE 163137 12/14/2010 197.50 EXNER, KENT TRAVEL SCHOOL CONFERENCE 163138 12/14/2010 145.50 EXTREME BEVERAGE LLC COST OF MIX & SOFT DRINKS 163139 12/14/2010 1,056.47 FARM -RITE EQUIPMENT CENTRAL GARAGE REPAIR 163140 12/14/2010 701.42 FASTENAL COMPANY OPERATING SUPPLIES 163141 12/14/2010 30.00 FIRE INSTRUCTORS & TRAINING DUES & SUBSCRIPTIONS 163142 12/14/2010 233.64 FIRE SAFETY USA, INC OPERATING SUPPLIES 163143 12/14/2010 747.60 FIRST & LASTING IMPRESSIONS COST OF MIX & SOFT DRINKS 163144 12/14/2010 110.00 FIRST CHOICE FOOD & BEVERAGE S OPERATING SUPPLIES 163145 12/14/2010 332.86 FISHER SCIENTIFIC OPERATING SUPPLIES 163146 12/14/2010 59.68 FORESTRY SUPPLIERS INC REPAIR & MAINTENANCE SUPPLIES 163147 12/14/2010 21,384.39 FRONTIER PRECISION INC CONTRACT REPAIR & MAINTENANCE 163148 12/14/2010 316.18 G & K SERVICES OPERATING SUPPLIES 163149 12/14/2010 1,901.64 GAME TIME CONTRACT REPAIR & MAINTENANCE 163150 12/14/2010 4,588.36 GCI SYSTEMS OPERATING SUPPLIES 163151 12/14/2010 1,246.61 GE WATER & PROCESS TECHNOLOGIE EQUIPMENT PARTS 163152 12/14/2010 251.10 GEB ELECTRICAL INC CONTRACT REPAIR & MAINTENANCE 163153 12/14/2010 598.99 GRAINGER REPAIR & MAINTENANCE SUPPLIES 163154 12/14/2010 1,007.50 GRAND PERE WINES INC COST OF SALES -WINE 163155 12/14/2010 79.99 GROEHLER, FLOYD UNIFORMS & PERSONAL EQUIP 163156 12/14/2010 1,561.80 GRUFRUFF DESIGN OPERATING SUPPLIES 163157 12/14/2010 40.00 HAMILTON, DANA OTHER REVENUES 163158 12/14/2010 165.00 HAMMOND, MICHELLE TRAVEL SCHOOL CONFERENCE 163159 12/14/2010 1,300.00 HANSEN DIST OF SLEEPY EYE COST OF SALES -BEER 163160 12/14/2010 2,640.00 HANSON & VASEK CONSTRUCTION CONTRACT REPAIR & MAINTENANCE 163161 12/14/2010 1,045.96 HAUG IMPLEMENT CO CONTRACT REPAIR & MAINTENANCE 163162 12/14/2010 8,157.26 HCVN -TV CABLE TV 163163 12/14/2010 640.15 HD SUPPLY WATERWORKS LTD METERS & METER PARTS 163164 12/14/2010 50.11 HED, MARILYN MISCELLANEOUS 163165 12/14/2010 3,600.61 HEWLETT - PACKARD CO OPERATING SUPPLIES 163166 12/14/2010 891.41 HILLYARD / HUTCHINSON CLEANING SUPPLIES 163167 12/14/2010 1,396.00 HJERPE CONTRACTING SNOW REMOVAL 163168 12/14/2010 5,000.00 HOLMATRO INC. SMALL TOOLS 163169 12/14/2010 475.00 HOLT TOUR & CHARTER OPERATING SUPPLIES 163170 12/14/2010 11,196.95 HRA OTHER CONTRACTUAL 163171 12/14/2010 2,522.00 HUTCHINSON AREA HEALTH CARE PROFESSIONAL SERVICES 163172 12/14/2010 2,144.00 HUTCHINSON AREA HEALTH CARE COMMON AREA MAINTENANCE 163173 12/14/2010 4,633.26 HUTCHINSON CONVENTION & VISITO LODGING TAX REIMBURSEMENT 163174 12/14/2010 14,290.00 HUTCHINSON FIRE DEPT RELIEF AS FIRE RELIEF -LOCAL CONTRIBUTION 163175 12/14/2010 3,902.27 HUTCHINSON LEADER ADVERTISING 163176 12/14/2010 96,902.31 HUTCHINSON UTILITIES UTILITIES 163177 12/14/2010 585.15 HUTCHINSON WHOLESALE EQUIPMENT PARTS 163178 12/14/2010 980.00 HUTCHINSON YOUTH BASKETBALL AS COMPOST BAGS 163179 12/14/2010 1,500.00 HUTCHINSON, CITY OF MISCELLANEOUS 163180 12/14/2010 26.00 I.M.S. SHARPENING SERVICE REPAIR & MAINTENANCE SUPPLIES 163181 12/14/2010 224.92 INTERSTATE BATTERY SYSTEM MINN EQUIPMENT PARTS 163182 12/14/2010 300.00 J & K CONCRETE SAWING & CORING CONTRACT REPAIR & MAINTENANCE 163183 12/14/2010 25.65 JACOBSEN, SEPTEMBER OPERATING SUPPLIES 163184 12/14/2010 760.79 JEFF'S ELECTRIC CONTRACT REPAIR & MAINTENANCE 163185 12/14/2010 14,493.92 JOHNSON BROTHERS LIQUOR CO. COST OF SALES -WINE 163186 12/14/2010 36,820.34 JUUL CONTRACTING CO PROFESSIONAL SERVICES 163187 12/14/2010 1,032.00 KDUZ KARP RADIO PRINTING & PUBLISHING 163188 12/14/2010 492.81 KLOSS, TOM COMMUNICATIONS 163189 12/14/2010 80.00 KOBERNUSZ, DIANE OTHER REVENUES 163190 12/14/2010 1,612.50 KOSEK, JEFF SNOW REMOVAL 163191 12/14/2010 600.00 KRISTICO, INC FREIGHT 163192 12/14/2010 104.01 L & P SUPPLY CO REPAIR & MAINTENANCE SUPPLIES 163193 12/14/2010 470.22 LAKES GAS CO. UTILITIES 163194 12/14/2010 9,121.90 LAMBERT, ROBERT & CAROLYN HOUSING REHAB LOANS 163195 12/14/2010 2,220.00 LANDMARK ENVIRONMENTAL LLC PROFESSIONAL SERVICES 163196 12/14/2010 200.00 LARSON, JAMES RENTS -BLDGS OTHER 163197 12/14/2010 11.06 LARSON, QUENTIN TRAVEL SCHOOL CONFERENCE 163198 12/14/2010 110.00 LAUER, BURNELL OTHER CONTRACTUAL 163199 12/14/2010 10,610.00 LEAGUE OF MN CITIES DUES & SUBSCRIPTIONS 163200 12/14/2010 840.31 LIFE INSURANCE COMPANY OF AMER EMPL.HEALTH & INS. BENEFIT 163201 12/14/2010 18,495.48 LINK, ROBERT & LORRIE HOUSING REHAB LOANS 163202 12/14/2010 64.41 LOCATORS & SUPPLIES SAFETY SUPPLIES 163203 12/14/2010 23,205.75 LOCHER BROTHERS INC COST OF SALES -BEER 163204 12/14/2010 25,762.08 LOGIS DATA PROC EQUIPMENT RENTAL 163205 12/14/2010 58.86 M -R SIGN SIGNS & STRIPPING MATERIALS 163206 12/14/2010 150.00 MADINA HOSPITALITY GROUP LLC MEETINGS 163207 12/14/2010 9.94 MARSHALL CONCRETE PRODUCTS REPAIR & MAINTENANCE SUPPLIES 163208 12/14/2010 59.80 MCLEOD COUNTY ATTORNEY REFUNDS & REIMBURSEMENTS 163209 12/14/2010 46.00 MCLEOD COUNTY RECORDER MISCELLANEOUS 163210 12/14/2010 39.96 MCLEOD COUNTY RECORDER MISCELLANEOUS 163211 12/14/2010 1,133.63 MCMAHON &, ANN LOAN 163212 12/14/2010 99.32 MCRAITH, JOHN OPERATING SUPPLIES 163213 12/14/2010 4,585.26 MEEKER WASHED SAND & GRAVEL RECEIVED NOT VOUCHERED 163215 12/14/2010 1,213.45 MENARDS HUTCHINSON REPAIR & MAINTENANCE SUPPLIES 163216 12/14/2010 50.00 MESSAGE MEDIA COMMUNICATIONS 163217 12/14/2010 9.38 MESSNER, KEITH TRAVEL SCHOOL CONFERENCE 163218 12/14/2010 1,352.93 METRO SALES OPERATING SUPPLIES 163219 12/14/2010 466.98 MID AMERICA BUSINESS SYSTEMS CONTRACT REPAIR & MAINTENANCE 163220 12/14/2010 10,901.26 MIDWEST MACHINERY CO RENTALS 163221 12/14/2010 83.34 MINI BIFF RENTALS 163222 12/14/2010 40.80 MINNEAPOLIS, CITY OF OTHER CONTRACTUAL 163223 12/14/2010 230.00 MINNESOTA DEPT OF COMMERCE 163224 12/14/2010 7,468.00 MINNESOTA DEPT OF HEALTH STATE WATER TESTING FEE 163225 12/14/2010 23.00 MINNESOTA DEPT OF HEALTH LICENSES & TAXES 163226 12/14/2010 598.00 MINNESOTA DEPT OF HEALTH DIVIS FOOD PRODUCTS- CONCESSION 163227 12/14/2010 34.50 MINNESOTA DEPT OF MOTOR VEHICL MISCELLANEOUS 163228 12/14/2010 15.00 MINNESOTA POLLUTION CONTROL AG LICENSES & TAXES 163229 12/14/2010 120.00 MINNESOTA SECRETARY OF STATE DUES & SUBSCRIPTIONS 163230 12/14/2010 56.45 MINNESOTA SHREDDING CONTRACT REPAIR & MAINTENANCE 163231 12/14/2010 2,562.40 MINNESOTA VALLEY TESTING LAB OTHER CONTRACTUAL 163232 12/14/2010 75.00 MN FALL MAINTENANCE EXPO TRAVEL SCHOOL CONFERENCE 163233 12/14/2010 575.00 MOON, PATTI OTHER CONTRACTUAL 163234 12/14/2010 93.24 MORGAN CREEK VINEYARDS COST OF SALES -WINE 163235 12/14/2010 75.00 NATIONAL ARBOR DAY FOUNDATION TRAVEL SCHOOL CONFERENCE 163236 12/14/2010 187.94 NORTH CENTRAL LABORATORIES OPERATING SUPPLIES 163237 12/14/2010 10.56 NORTH DAKOTA DEPT OF AG DUES & SUBSCRIPTIONS 163238 12/14/2010 125.00 NORTH SHORE ANALYTICAL INC OTHER CONTRACTUAL 163239 12/14/2010 417.97 NORTHERN BUSINESS PRODUCTS OPERATING SUPPLIES 163240 12/14/2010 100.00 NORTHERN COLLABORATIVE TECHNOL COMMUNICATIONS 163241 12/14/2010 297.16 NORTHERN SAFETY TECHNOLOGY CENTRAL GARAGE REPAIR 163242 12/14/2010 179.12 NORTHERN STATES SUPPLY INC EQUIPMENT PARTS 163243 12/14/2010 4,093.05 NU- TELECOM COMMUNICATIONS 163244 12/14/2010 73.88 O'REILLY AUTO PARTS CENTRAL GARAGE REPAIR 163245 12/14/2010 152.70 OFFICE OF ENTERPRISE TECHNOLOG COMMUNICATIONS 163246 12/14/2010 96.41 PAULSON, JOHN TRAVEL SCHOOL CONFERENCE 163247 12/14/2010 2,415.25 PAUSTIS & SONS WINE CO COST OF SALES -WINE 163248 12/14/2010 13,573.19 PHILLIPS WINE & SPIRITS COST OF SALES- LIQUOR 163249 12/14/2010 1,523.13 PLAISTED COMPANIES RECEIVED NOT VOUCHERED 163250 12/14/2010 1,720.00 POSTMASTER POSTAGE 163251 12/14/2010 587.81 POWELL PERFORMANCE FAB & PROP OPERATING SUPPLIES 163252 12/14/2010 7,732.83 PRAIRIE MOON NURSERY LANDSCAPE MATERIALS 163253 12/14/2010 1,442.40 PRO AUTO & TRANSMISSION REPAIR CENTRAL GARAGE REPAIR 163254 12/14/2010 1,333.80 PRO CARE SERVICES INC CONTRACT REPAIR & MAINTENANCE 163255 12/14/2010 62.21 PRO -BUILD REPAIR & MAINTENANCE SUPPLIES 163256 12/14/2010 210.52 QUADE ELECTRIC OPERATING SUPPLIES 163257 12/14/2010 2,960.00 QUALITY CONTROL & INTEGRATION CONTRACT REPAIR & MAINTENANCE 163258 12/14/2010 14,300.07 QUALITY WINE & SPIRITS CO. COST OF SALES -BEER 163259 12/14/2010 122,395.31 R & R EXCAVATING IMPROV OTHER THAN BLDGS 163260 12/14/2010 94.00 R & R SPECIALTIES INC CONTRACT REPAIR & MAINTENANCE 163261 12/14/2010 1,369.90 R.J.L. TRANSFER FREIGHT 163262 12/14/2010 200.00 RAUSCH- TOUPS, JULIE RENTS - BLDGS OTHER 163263 12/14/2010 5,567.52 RBSCOTT EQUIPMENT RECEIVED NOT VOUCHERED 163264 12/14/2010 96.25 RECORDERS OPERATING SUPPLIES 163265 12/14/2010 11,314.72 REINER ENTERPRISES, INC FREIGHT 163266 12/14/2010 1,165.43 ROYAL TIRE RECEIVED NOT VOUCHERED 163267 12/14/2010 31.00 RUBLE, CARRIE CIVIC ARENA -FEES & RENTS 163268 12/14/2010 609.21 RUNNING'S SUPPLY REPAIR & MAINTENANCE SUPPLIES 163269 12/14/2010 115.00 SARGENT, DAN TRAVEL SCHOOL CONFERENCE 163270 12/14/2010 21,336.07 SCHMELING OIL CO MOTOR FUELS & LUBRICANTS 163271 12/14/2010 27.50 SCHMITT, MACKY CIVIC ARENA -FEES & RENTS 163272 12/14/2010 1,650.00 SCOTT EQUIPMENT CO PROFESSIONAL SERVICES 163273 12/14/2010 64.20 SCOTT'S WINDOW CLEANING SERVIC CONTRACT REPAIR & MAINTENANCE 163274 12/14/2010 10,366.00 SEAN UNDAHL CONSTRUCTION HOUSING REHAB LOANS 163275 12/14/2010 148.82 SEPPELT, MILES TRAVEL SCHOOL CONFERENCE 163276 12/14/2010 141.25 SORENSEN'S SALES & RENTALS RECEIVED NOT VOUCHERED 163277 12/14/2010 5,041.08 SPRINT COMMUNICATIONS 163278 12/14/2010 67.58 STANDARD PRINTING OFFICE SUPPLIES 163279 12/14/2010 1,036.29 STAPLES ADVANTAGE OFFICE SUPPLIES 163280 12/14/2010 27.95 STAR TRIBUNE DUES & SUBSCRIPTIONS 163281 12/14/2010 350.00 STATE OF MICHIGAN DUES & SUBSCRIPTIONS 163282 12/14/2010 29.90 STATE OF MINNESOTA REFUNDS & REIMBURSEMENTS 163283 12/14/2010 300.00 TASC HRA ADMINISTRATION FEE 163284 12/14/2010 6,919.16 TEK MECHANICAL BUILDING REPAIRS 163285 12/14/2010 145.25 TELECKY, DAVE LICENSES & TAXES 163286 12/14/2010 1,504.72 THE HARTFORD EMPL.HEALTH & INS. BENEFIT 163287 12/14/2010 2,404.69 TOWMASTER, INC. CENTRAL GARAGE REPAIR 163288 12/14/2010 12.00 TRI COUNTY WATER OPERATING SUPPLIES 163289 12/14/2010 1,100.00 TWIN CITY PALLETS INC. RECEIVED NOT VOUCHERED 163290 12/14/2010 22.13 TWO WAY COMMUNICATIONS INC OPERATING SUPPLIES 163291 12/14/2010 31.00 DECKER, MICHELLE CIVIC ARENA -FEES & RENTS 163292 12/14/2010 43.82 UNCLE CHARLIE'S FLOWERS II MISCELLANEOUS 163293 12/14/2010 164.39 USA BLUE BOOK REPAIR & MAINTENANCE SUPPLIES 163294 12/14/2010 1,292.21 USPS- HASLER POSTAGE 163295 12/14/2010 466.25 VALLEY ILLUMINATORS OPERATING SUPPLIES 163296 12/14/2010 17.64 VALLEY NATIONAL GASES LLC REPAIR & MAINTENANCE SUPPLIES 163297 12/14/2010 59.81 VALLEY SALES OF HUTCHINSON OPERATING SUPPLIES 163298 12/14/2010 12,679.70 VIKING BEER COST OF SALES -BEER 163299 12/14/2010 316.35 VIKING COCA COLA COST OF MIX & SOFT DRINKS 163300 12/14/2010 83.50 VINOCOPIA INC COST OF SALES -WINE 163301 12/14/2010 96.25 WAL -MART COMMUNITY OPERATING SUPPLIES 163302 12/14/2010 1,537.13 WASTE MANAGEMENT OF WI -MN UTILITIES 163303 12/14/2010 200.00 WEGNER, MARY RENTS -BLDGS OTHER 163304 12/14/2010 10,900.00 WEIS, ROGER & ILA HOUSING REHAB LOANS 163305 12/14/2010 833.33 WELLS FARGO INSURANCE SERVICES PROFESSIONAL SERVICES 163306 12/14/2010 1,204.48 WENDLANDT TREE SERVICE INC. 163307 12/14/2010 1,193.63 WHERRY &,CELESTE 163308 12/14/2010 3,881.45 WINE COMPANY, THE 163309 12/14/2010 40.00 WINTER, KATHLEEN 163310 12/14/2010 19,259.19 WIRTZ BEVERAGE MINNESOTA 163311 12/14/2010 13,830.40 WM MUELLER & SONS 163312 12/14/2010 3,423.68 WOODLINE SAWMILLS, INC. 163313 12/14/2010 3,699.34 WORK CONNECTION, THE 163314 12/14/2010 54.90 ZWILLING, TROY 879,446.01 Grand Total Payment Instrument Totals Check Total 879,446.01 Total Paymer 879,446.01 CONTRACT REPAIR & MAINTENANCE LOAN COST OF SALES -WINE OTHER REVENUES FREIGHT IMPROV OTHER THAN BLDGS RECEIVED NOT VOUCHERED OTHER CONTRACTUAL TRAVEL SCHOOL CONFERENCE PAYROLL ELECTRONIC FUNDS TRANSFERS PAYROLL DATE: 12/3/2010 Period Ending Date: 11/27/2010 $54,903.84 IRS - Withholding Tax Account Federal Withholding Employee /Employer FICA Employee /Employer Medicare $10,613.61 MN Department of Revenue State Withholding Tax $36,818.15 Public Employee Retirement Association Employee /Employer PERA/DCP Contributions $4,648.56 TASC Employee Flex Spending Deductions $400.00 MNDCP Employee Contributions - Deferred Comp $1,339.60 ING Employee Contributions - Deferred Comp $2,026.15 ICMA Retirement Trust Employee Contributions - Deferred Comp $693.58 MN Child Support System Employee Deductions $111,443.49 Total Electronic Funds Transfer C, (f) PAYROLL ELECTRONIC FUNDS TRANSFERS PAYROLL DATE: 11/26/2010 Police Holiday Checks Period Ending Date: 12131/2010 $7,258.45 IRS - Withholding Tax Account Federal Withholding Employee /Employer FICA Employee /Employer Medicare $2,136.42 MN Department of Revenue State Withholding Tax $10,003.24 Public Employee Retirement Association Employee /Employer PERA/DCP Contributions $19,398.11 Total Electronic Funds Transfer b (f) PAYROLL ELECTRONIC FUNDS TRANSFERS PAYROLL DATE: 11/22/2010 Severance Check Period Ending Date: 11/20/2010 & Handcheck $1,585.01 IRS - Withholding Tax Account Federal Withholding Employee /Employer FICA Employee /Employer Medicare $239.08 MN Department of Revenue State Withholding Tax $36.88 Public Employee Retirement Association Employee /Employer PERA/DCP Contributions $1,860.97 Total Electronic Funds Transfer An Economic Development Auth ority MEMORANDUM Date: December 9, 2010 To: Honorable Mayor & City Council From: Miles R. Seppelt Economic Development Director RE: Community Development Block Grant / Small Business Development Center As you recall, the EDA recently applied for and won a grant in the amount of $37,500 to establish a Small Business Development Center here in Hutchinson. This grant is funded with federal dollars through a Community Development Block Grant. As a result, there are certain federally mandated requirements that have to be met. These are: • Hold a public hearing to discuss the following topics • Proposed project, including the scope, project schedule and overall project cost • Proposed financing • How the project will benefit low and moderate income persons • Housing and Community Development Needs, including those of low and moderate income persons; • Plans to minimize displacement of persons and businesses as a result of funded activities • Pass the Residential Anti - displacement, Relocation Assistance and Displacement Minimization Plan. (a resolution is ATTACHED, along with the plan itself) • Pass a resolution authorizing the City to be the legal sponsor for the project and authorizing staff to sign documents Enclosed for your review are the two resolutions. I will have a brief presentation at the public hearing on Tuesday and will be able to answer questions then. In the meantime, if you have any questions or need additional information, please give me a call at 234 -4223 at any time. Thank you for your time and consideration. RESOLUTION # 13817 RESOLUTION TO ACT AS LEGAL SPONSOR FOR SBDC PROJECT AND AUTHORIZATION FOR STAFF TO EXECUTE DOCUMENTS TO IMPLEMENT PROJECT BE IT RESOLVED that the City of Hutchinson act as the legal sponsor for the project contained in the Business and Community Development Application submitted on September 30, 2010 and that the City Administrator and Economic Development Director are hereby authorized to apply to the Department of Employment and Economic Development for funding of this project on behalf of the City of Hutchinson. BE IT FURTHER RESOLVED that the City of Hutchinson has the legal authority to apply for financial assistance, and the institutional, managerial, and financial capability to ensure adequate construction, operation, maintenance and replacement of the proposed project for its design life. BE IT FURTHER RESOLVED that the City of Hutchinson has not incurred any costs and has not entered into any written agreements to purchase property. BE IT FURTHER RESOLVED that the City of Hutchinson has not violated any Federal, State, or local laws pertaining to fraud, bribery, kickbacks, collusion, conflict of interest or other unlawful or corrupt practice. BE IT FURTHER RESOLVED that upon approval of its application by the state, the City of Hutchinson may enter into an agreement with the State of Minnesota for the above referenced project, and that the City of Hutchinson certifies that it will comply with all applicable laws and regulations as stated in all contract agreements and described on the Compliance Certification of the Business and Community Development Application. NOW, THEREFORE BE IT RESOLVED that City Administrator and the Economic Development Director, or their successors in office, are hereby authorized to execute such agreements, and amendments thereto, as are necessary to implement the project(s) on behalf of the applicant. Adopted by the Hutchinson City Council this 14 Day of December, 2010. ATTEST: Gary D. Plotz City Administrator Steven W. Cook Mayor Date Date rl N RESOLUTION NO. 13818 RESOLUTION OF ADOPTION OF RESIDENTIAL ANTI - DISPLACEMENT, RELOCATION ASSISTANCE AND DISPLACEMENT MINIMIZATION PLAN WHEREAS, has received preliminary approval for a Community Development Block Grant (CBDG) Microenterprise Grant from the Minnesota Department of Employment and Economic Development; and, WHEREAS, as a condition of receiving the grant it is necessary for the City to adopt a Residential Anti - displacement, Relocation Assistance and Displacement minimization plan for the city; THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, That the City of Hutchinson hereby adopts the Residential Anti - displacement, Relocation Assistance and Displacement minimization plan for the city, (shown as Attachment "A "). Adopted by the City Council this 14'" Day of December, 2010. ATTEST: Gary D. Plotz Steven W. Cook City Administrator Mayor `I [-�) Attachment "A" City of Hutchinson Residential Anti - Displacement, Relocation Assistance and Displacement Minimization Plan CDBG Microenterprise Assistance Grant The City of Hutchinson anticipates participating in the Minnesota Small Cities Economic Development Set -Aside Program. Through this participation, economic development will occur. The consequence is that the potential for displacement exists, although it is not anticipated. The purpose of the Residential Anti - displacement, Relocation Assistance and Displacement Minimization Plan is to describe the steps the City of Hutchinson will take to mitigate the adverse effects of displacement on low and moderate income persons. A. One for one replacement unit requirements. The City of Hutchinson will replace all occupied and vacant livable low /moderate income dwelling units demolished or converted to a use other than as low /moderate income housing in connection with an activity with funds provided under the Housing and Community Development Act of 1974, as amended. All replacement housing will be provided within three years after the commencement of the demolition or conversion. Before entering into a contract committing the City of Hutchinson to provide funds for an activity that will directly result in such demolition or conversion, the City of Hutchinson will make public and submit to the Minnesota Department of Employment and Economic Development, Business and Community Development Division the following information in writing: 1. A description of the proposed assisted activity; 2. The location on a map and number of dwelling units by size (number of bedrooms) that will be demolished or converted to a use other than as low /moderate income dwelling units as a direct result of the assisted activities; 3. A time schedule for the commencement and completion of the demolition or conversions; 4. The location on a map and the number of dwelling units by size (number of bedrooms) that will be provided as replacement dwelling units. If such data are not available at the time of the general submission, the jurisdiction will identify the general location on an area map and the approximate number of dwelling units by size and provide information identifying the specific location and number of dwelling units by size shall be submitted and disclosed to the public as soon as possible; 5. The source of funding and a time schedule for the provision of replacement dwelling units; 6. The basis for concluding that each replacement dwelling unit will remain a low /moderate income dwelling unit for at least 10 years from the date of initial occupancy; 7. Information demonstrating that any proposed replacement of dwelling units with 9 W smaller dwelling units (e.g., a 2- bedroom unit with two 1- bedroom units) is consistent with the housing needs of low and moderate - income households in the jurisdiction. The Jurisdiction may request the Minnesota Department of Employment and Economic Development to recommend that the U.S. Department of Housing and Urban Development approve an exception to required replacement housing if there is an adequate local supply of vacant low /moderate income dwelling units in standard condition. Exceptions will be reviewed on a case -by -case basis as described in 24 CFR, Part 570.488(c)(1)(B). B. Relocation Assistance. The Jurisdiction will provide relocation assistance, as described in 24 CFR, Part 570.488(2) to any lower income person displaced by demolition of any dwelling unit or the conversion of a low /moderate income dwelling unit to another use in connection with an assisted activity. C. Displacement Minimization. Consistent with the goals and objectives of activities assisted under the Act, the Jurisdiction will take the following steps to minimize the displacement of persons from their homes: 1. Informing tenants that they may be entitled to relocation payments and other assistance under the Uniform Relocation Assistance and Real Property Acquisition Policies Act (Uniform Act or URA); 2. Informing tenants that they may be entitled to additional payments above the Uniform Act payment in compliance with requirements of Section 104(d). If rehabilitation activities raise the market rent (including utility costs) above the applicable fair market rent established by HUD's Section 8 existing housing program, then the unit must be replaced and low- or moderate - income tenants are entitled to additional payments in compliance with 104(d). 3. Planning utility shut offs and times most convenient to residents and business owners; 4. Providing information and referral services to individuals who must temporarily leave their homes or businesses; 5. Informing landlords of the need to minimize displacement and to inform tenants of their intent to minimize displacement; 6. Requiring landlords to pay tenants out of pocket expenses for the period of time in which a unit is not habitable; 7. Stage rehabilitation of assisted housing to allow tenants to remain during and after rehabilitation of assisted housing to allow tenants to remain during and after rehabilitation, working with empty buildings or groups of empty units first so they can be rehabilitated first; 8. Establish temporary relocation facilities in order to house families whose displacement will be of short duration; 9. Schedule public facility construction and equipment storage to be completed as quickly as possible and at times most convenient to residents and business owners. 10. Stage commercial rehabilitation work activities so that the business can continue to serve customers while construction is underway. ()t�) D. Definitions for the purposes of this plan are as follows: 1. "Low /moderate income dwelling unit is a unit with a market rent, including utility costs, that does not exceed the applicable fair market rent for existing housing and moderate rehabilitation, as established under the Section 8 existing housing program. 2. "Vacant occuplable dwelling unit" is a unit that is in standard condition; or in substandard but suitable for rehabilitation condition; or in dilapidated condition and occupied less three months from the date of the grantee agreement. 3. "Occupiable dwelling unit' is a unit is a unit that is in standard condition or has been raised to a standard from a substandard condition, suitable for rehabilitation. 4. "Standard condition" dwelling is a unit which meets HUD Section 8 Housing Quality Standards (HQS) with no major defects in the structure and only minor maintenance is required. Such a dwelling will have the following characteristics; reliable roofs, sound foundations, adequate and stable floors, walls and ceiling; surfaces and woodwork that are not seriously damaged not have paint deterioration; sound windows and doors; adequate heating, plumbing, and electrical systems, adequate insulation; and adequate water and sewer systems, and not overcrowded (defined as more than one person per room). 5. "Substandard condition" dwelling unit is substandard if it does not meet HUD Section 8 Housing Quality Standards (HQS) which includes lacking the following: complete plumbing, complete kitchen facilities, efficient and environmentally sound sewage removal and water supply, and heating source. In addition, the dwelling may be overcrowded (defined as more than one person per room). 6. "Substandard but suitable for rehabilitation condition" dwelling unit, is a dwelling unit that does not meet Housing Quality Standards (HQS) with some of the same features as a "substandard condition" dwelling unit. This unit is likely to have deferred maintenance and may have some structural damage such as a leaking roof, deteriorated interior surfaces, and inadequate insulation. A "substandard but suitable" dwelling unit, however, has basic infrastructure (including systems for clean water and adequate waste disposal) that allows for economically and physically feasible improvements and upon completion of rehabilitation meets the definition of a "standard" dwelling unit. 7. "Temporary Displacement' occurs when people must move out of their dwelling, business, or property for a short period of time. 8. "Permanent Displacement' Any person permanently and involuntarily displaced will be subject to the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended. The term displaced persons means any person (family, individual, business, non -profit organization, or farm) who moves from real property or moves personal property from real property as a direct result of the rehabilitation, demolition, or acquisition. r� (4) C TO: Mayor & City Council FROM: Kent Exner, City Engineer RE: Consideration of Items for School Road NW Improvements Project (Letting No. 1/Project No. 11 -01) DATE: December 14, 2010 City staff administered a neighborhood meeting on Tuesday, November 30 with property owners adjacent to the proposed project referenced above (approximately 30 properties represented). Please see the attached Neighborhood Meeting Notice and Neighborhood Meeting Information Sheet documents. During the neighborhood meeting, there appeared to be general consensus that the proposed project improvements and associated funding/assessments seem to be acceptable /reasonable. However, many property owners expressed concerns with the proposed grass boulevard between the street curbing and trail edge (typical 5' -width) in regards to potential maintenance issues and necessary utility relocations. Also, some discussion of the proposed street width narrowing occurred with respect to perceived safety issues and driveway access limitations. City staff assured residents that the proposed boulevard width was required by Mn/DOT pathway standards (also necessary for sign and streetlight installations) and that the narrower street width exceeded Mn/DOT geometric requirements. The Resource Allocation Committee reviewed these two discussion points at their December 7 h meeting and agreed that proceeding with the project as proposed is appropriate. Since the neighborhood meeting, City staff has received a very limited amount of questioning or feedback relative to this project. Following a brief project overview by City staff and potential public comments, staff will request that the City move forward with the final preparation of project plans/specifications and future advertisement for bids. The anticipated bid opening date is Thursday, April 10, at 10:30 AM. We recommend that the attached Resolutions be approved. cc: Gary Plotz, City Administrator 11/12/2010 Neighborhood Meeting Notice Letting No. 1 /1'roject No. 11 -01 School Road NW Improvements Tuesday, November 30th, 2010 ♦ 5:30 PM to 7: 00 PM Hutchinson City Center (111 Hassan St. SE) ♦ City Council Chambers The City of Hutchinson would like to have the opportunity to review the upcoming School Road NW Improvements project as noted above. The referenced project is scheduled for construction during the spring/summer of 2011. The intent of the upcoming meeting is to provide a general project review and discuss the preliminary roadway corridor layout. There will be some initial information regarding potential property assessments associated with this project provided at this meeting. Please feel free to contact Kent Exner /City Engineer at 234 -4209 or kexner(a.ci.hutchinson.mn.us if you have any questions or comments you would like addressed. We look forward to discussing the proposed project improvements with you on Tuesday, November 30th. Thank you for your time and consideration! C Neigh borhood Me etin tion Sh Letting No. I/Project No. 11 -01 School Road NW Improvements Tuesday, November 30th, 20101 5:30 PM to 7: 00 PM Hutchinson City Center (111 Hassan St. SE) ♦ Ci Council Chambers INTRODUCTION The City of Hutchinson appreciates the opportunity to review the upcoming School Road NW Improvements project with you. At this time, project construction is anticipated to start in the spring/summer of 2011. The intent of this meeting is to provide a general project review and discuss the preliminary roadway corridor layout. There also will be some initial information provided regarding potential property assessments associated with this project. PROPOSED PROJECT IMPROVEMENTS The project area consists of the School Road NW corridor from TH 7/22 to Golf Course Rd. This project is being administered at this time due to the City receiving Federal Aid funding (2011 allotment) through the Minnesota Department of Transportation (Mn/DOT). Since the completion of the Golf Course Road NW Improvements (2006), TH 7 /School Road Pedestrian Underpass (2007) and TH 7/15 Reconstruction (2007) projects, the City Council has identified the need to address the construction of a trail facility along the previously mentioned project area. Also, based on City staff analysis and past PCI (pavement condition index) ratings, the need to address the existing roadway surface condition has become apparent. The proposed project will consist of a full reconstruction of the existing roadway, limited utility replacements/upgrades, draintile installation, signing/striping, street lighting, traiWsidewalks, traffic signal modifications and restoration. Unfortunately, the work required to accomplish this extensive project will not be completely funded by the established Federal Aid amount and will require additional City funding. At this point, the proposed project area has been established, but the details of the anticipated improvements are subject to change depending on public input and City funding limitations. HEARINGS/PROCESS This Neighborhood Meeting is the first step in the process. This meeting will be an informal discussion regarding the project that allows City staff to communicate preliminary information regarding what the project is proposed to include and to provide a preliminary estimate of specific property assessments to property owners. This informal discussion will allow individual questions/comments to be heard and for a general review of the project to occur prior to the first official hearing required by the formal project assessment process. The first official hearing, the Public Hearing, is anticipated to occur at the December 10 City Council meeting (6:00 PM). This meeting will be televised and is the formal presentation of the proposed project to the City Council. Public input time is included and welcomed at this meeting. Approval at this hearing does not mean that the project will be constructed as presented. This will be the point at which a formal decision will be made by the City Council as to whether or not City staff should continue the assessment process and 9 (C) move on to the next step of completing the project plans/specifications with the understanding that actual bids for completing the work will be requested. The second official hearing, the Assessment Hearing, would be during another City Council meeting after receiving the bids (most likely in April or May). City staff would prepare final assessment amounts for each property, and mail them out in advance of the meeting. At this hearing, property owners will then be given the opportunity to comment on the merits of both the project and the proposed amount of the assessments. Questions, thoughts and concerns regarding the project or associated assessments would be heard by the City Council, and official action on whether or not to award the project work for construction would be taken. To formally contest an assessment, a written/signed objection letter must be provided to the City Administrator prior to or at the Assessment Hearing. This action then allows you, the property owner, to appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or City Administrator within 30 days after the adoption of the assessment (typically the Assessment Hearing date) and filing such notice with the District Court within ten days after service upon the Mayor or City Administrator. ASSESSMENTS As described above, this project is considered to be a full reconstruction project, thus a portion of the total cost of these improvements will be assessed to the adjacent private properties per the City's Special Assessment Policy. However, since improving this roadway's current condition would typically only require a pavement mill/overlay operation, City staff has calculated potential property assessments based on a reduced rate. The estimated public assessments appear to be consistent and fair with respect to past City improvement projects. Per currently identified funding sources and the recent assessment calculations, a significant portion of the overall project cost will still be incurred by the City bonding target. At this time, City staff estimates that adjacent properties' assessments will include all or a portion of the following items: • General Assessment - $30 per lineal foot of roadway frontage • Water Service Assessment - N/A • Sanitary Sewer Service Assessment - N/A • Commercial/Industrial Water Service Assessment —N /A At the above estimated average rates, a typical 66' -wide residential lot would incur an assessment of $1980. SCHEDULE & CONSTRUCTION ITEMS As previously mentioned, construction is anticipated to start in the spring/summer of 2011. The project should be completed within one construction season (weather dependent) including final paving and restoration. At this time, we encourage adjacent property owners to plan for the relocation of irrigation systems, invisible dog fences, personal landscaping features, etc. from the roadway right -of -way (typically extends 10' from the street edge). Also, project staff will be contacting specific property owners to request permission (right -of -entry form) to properly construct a grading match to your lawns/driveways/landscaping features. GENERAL INFORMATION Please feel free to contact Kent Exner /City Engineer at 2344209 or kexner(oWi.hutchinson.mn.us if you have any questions, comments or concerns that you would like addressed. City staff would be willing to meet on- site to discuss the proposed improvements. Thank you for your time and consideration! (C) RESOLUTION NO. 13813 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING NO. 11PROJECT NO. 11 -01 WHEREAS, a resolution of the City Council adopted the 23rd day of November 2010, fixed a date for a Council Hearing on the following improvements: School Road NW from TH 7/22 to Golf Course Road NW roadway reconstruction, curb and gutter, draintile installation, bituminous/concrete surfacing, stormwater /drainage improvements, water distribution /sanitary sewer repairs/upgrades, street lighting, trails /sidewalks, landscaping, restoration and appurtenances. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is necessary, cost - effective, and feasible as detailed in the feasibility report. 2. Such improvement is hereby ordered as proposed in the resolution adopted the 23rd day of November, 2010. 3. Such improvement has no relationship to the comprehensive municipal plan. 4. Kent Exner is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. 5. The City Council declares its official intent to reimburse itself for the costs of the improvement from the proceeds of tax exempt bonds. Adopted by the Council this 14th day of December 2010. Mayor City Administrator � (C-) RESOLUTION NO. 13814 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO. 11PROJECT NO. 11 -01 WHEREAS, the Director of Engineering /Public Works has prepared plans and specifications for the following described improvement: School Road NW from TH 7/22 to Golf Course Road NW roadway reconstruction, curb and gutter, draintile installation, bituminous/concrete surfacing, stormwater /drainage improvements, water distribution /sanitary sewer repairs /upgrades, street lighting, trails /sidewalks, landscaping, restoration and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The Director of Engineering /Public Works shall prepare and cause to be inserted in the official newspaper and in the Construction Bulletin, an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the City Administrator until 10:30 am on Thursday, April 14th, 2011, at which time they will be publicly opened in the Council Chambers of the Hutchinson City Center by the City Administrator and /or Director of Engineering /Public Works, will then be tabulated, and the responsibility of the bidders will be considered by the Council at 6:00 pm on Tuesday, April 26th, 2011 in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Director of Engineering /Public Works and accompanied by cash deposit, cashier's check, bid bond or certified check payable to the City of Hutchinson for 5 percent of the amount of such bid. Adopted by the Hutchinson City Council this 14th day of December, 2010. Mayor: Steven W Cook City Administrator. Gary D Plotz ` C) TO: Mayor & City Council FROM: Kent Exner, City Engineer RE: Consideration of Items for Plaza 15 Parking Lot Improvements, City Parking Lot B Reconstruction and TH 15 & South Grade Road Intersection Reconfiguration Projects (Letting No. 5/Project No. 11 -06, 07 & 08) DATE: December 14, 2010 City staff is currently administering several discussions with adjacent property owners in regards to the above referenced projects. At this point, we have received a very limited amount of questioning or feedback relative to the proposed projects. Following a brief project overview by City staff and potential public comments, staff will request that the City move forward with the final preparation of project plans /specifications and future advertisement for bids. The anticipated bid opening date is Thursday, April 14' at 10:30 AM. We recommend that the attached Resolutions be approved. cc: Gary Plotz, City Administrator � LJ) RESOLUTION NO. 13815 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING NO.51PROJECT NO. 11 -06111 -07 111 -08 WHEREAS, a resolution of the City Council adopted the 23rd day of November, 2010, fixed a date for a Council Hearing on the following improvements: Project No. 11 -06: Plaza 15 Parking Areas by roadway /parking lot reconstruction, curb and gutter, draintile installation, bituminous/concrete surfacing, stormwater /drainage improvements, water distribution /sanitary sewer repairs/upgrades, street lighting, trails/sidewalks, landscaping, restoration and appurtenances; and Project No. 11 -07: City Parking Lot "B" at Franklin St & 1st Ave SW by roadway /parking lot reconstruction, curb and gutter, draintile installation, bituminous/concrete surfacing, stormwater /drainage improvements, water distribution/sanitary sewer repairs/upgrades, street lighting, trails /sidewalks, landscaping, restoration and appurtenances; and Project No. 11 -08: TH15 South & South Grade Road SW Intersection by roadway /parking lot reconstruction, curb and gutter, bituminous/concrete surfacing, stormwater /drainage improvements, traffic signals, restoration and appurtenances. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is necessary, cost - effective, and feasible as detailed in the feasibility report. 2. Such improvement is hereby ordered as proposed in the resolution adopted the 23rd day of November, 2010. 3. Such improvement has no relationship to the comprehensive municipal plan. 4. Kent Exner is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. 5. The City Council declares its official intent to reimburse itself for the costs of the improvement from the proceeds of tax exempt bonds. Adopted by the Council this 14th day of December 2010. Mayor City Administrator �-) LA') RESOLUTION NO. 13816 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO. &PROJECT NO. 11-06111-07111-08 WHEREAS, the Director of Engineering /Public Works has prepared plans and specifications for the following described improvement: Project No. 11 -06: Plaza 15 Parking Areas by roadway /parking lot reconstruction, curb and gutter, draintile installation, bituminous /concrete surfacing, stormwater /drainage improvements, water distribution /sanitary sewer repairs/upgrades, street lighting, trails/sidewalks, landscaping, restoration and appurtenances; and Project No. 11 -07: City Parking Lot "B' at Franklin St & 1st Ave SW by roadway /parking lot reconstruction, curb and gutter, draintile installation, bituminous /concrete surfacing, stormwater /drainage improvements, water distribution /sanitary sewer repairs/upgrades, street lighting, trails /sidewalks, landscaping, restoration and appurtenances; and Project No. 11 -08: TH15 South & South Grade Road SW Intersection by roadway /parking lot reconstruction, curb and gutter, bituminous/concrete surfacing, stormwater /drainage improvements, traffic signals, restoration and appurtenances. NOW; THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The Director of Engineering /Public Works shall prepare and cause to be inserted in the official newspaper and in the Construction Bulletin, an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the City Administrator until 10:30 am on Thursday, April 14th, 2011, at which time they will be publicly opened in the Council Chambers of the Hutchinson City Center by the City Administrator and/or Director of Engineering /Public Works, will then be tabulated, and the responsibility of the bidders will be considered by the Council at 6:00 pm on Tuesday, April 26th, 2011 in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Director of Engineering /Public Works and accompanied by cash deposit, cashier's check, bid bond or certified check payable to the City of Hutchinson for 5 percent of the amount of such bid. Adopted by the Hutchinson City Council this 14th day of December, 2010. Mayor: Steven W Cook City Administrator: Gary D Plotz �1 LJ) December 8, 2010 Dear Council Members. I would like to suggest that the city conduct a formal community survey in 2011. Over the years the city has periodically surveyed city residents to get feedback on how they think the city is doing. Typically this survey was administered internally, which was time consuming, and the actual surveys could change from one survey to the next so comparisons were not always easily made. However, in 2007 the city used the National Citizen's Survey administered by the National Research Center in Boulder, Colorado. This is a comprehensive survey that has been used by many cities across the country. Because of that results are compared to national norms. In addition since the survey stays essentially the same comparisons from one survey to the next can easily be done. In 2007 we mailed out 1,200 surveys and had a return rate of 46 %, which is very good. The cost of the survey is $9,900 and includes all the mailings (scientifically proven process), tabulation, comparisons to national norms and to our last survey, and a report. In addition to the general questions we can add three custom "policy" questions specific for Hutchinson. Additional custom questions can also be added for a fee and in 2007 the school district submitted three for their use. Adding an open -ended question that allows responders to write what they want for an answer costs an additional $1,500. NRC categorizes the open -ended answers and tabulates the percentages and lists all the answers in the report. We had one open ended question in the 2007 survey. Since getting public feedback is important for any city I would suggest that the city plan to conduct the survey on a periodic, but regular basis, and conducting one every three - four years is reasonable. While comparisons and trends from one survey to the next are helpful in their own right, the survey and custom questions could also help us with the update to the comprehensive plan in 2011. In 2007 the survey was mailed out in late January and a somewhat similar timeline would be beneficial from the comprehensive plan standpoint. Funding could come from a combination of the council's communication budget, planning dollars, administration and, if necessary, fund balance. Sincerely, Mayor Cook PS. More information on the National Research Center can be found at www.n -r -c.com I ) CITY OF HUTCHINSON RESOLUTION NO. 13819 ADOPTING 2011 CREEKSIDE FUND BUDGET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT the annual Creekside Fund Budget for the City of Hutchinson for the fiscal year 2011, which has been submitted by the City Administrator and approved by the City Council is hereby adopted. The total of said budget and major division thereof being as follows: REVENUES AVAILABLE REVENUES Other fees 20,000 Cash Discounts (34,000) Sales - Raw Product 1,000 Sales - Bulk 100,000 Sales - Bag Sales 1,700,000 Shipping Revenue 100,000 Refunds & Reimbursements 1,000 Other Revenues 1,000 TOTAL REVENUES $1,889,000 REQUIREMENT EXPENSES Cost of Goods Sold 856,000 Personal Services 618,863 Supplies 52,130 Contractual /Professional Services 3,000 Other Services & charges 150,295 Depreciation 146,184 Transfers Out 57,800 Misc. 12,500 Capital Outlay 94,000 TOTAL EXPENSES $1,990,772 Adopted by the City Council this 14th day of December 2010 Steven W. Cook Mayor ATTESTED: Gary D. Plotz City Administrator � 60�>) CITY OF HUTCHINSON RESOLUTION NO. 13820 ADOPTING 2011 REFUSE FUND BUDGET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT the annual Refuse Fund Budget for the City of Hutchinson for the fiscal year 2011, which has been submitted by the City Administrator and approved by the City Council is hereby adopted. The total of said budget and major division thereof being as follows: REVENUES AVAILABLE REVENUES SCORE 29,466 Refuse Services 1,165,000 Leaf Bag Sales 1,000 Garbage Sticker Sales 1,000 TOTAL REVENUES $1,196,466 REQUIREMENT EXPENSES Personal Services 143,945 Supplies 122,950 Contractual /Professional Services 31,000 Other Services & charges 667,800 Depreciation 264,811 Freight 5,000 Capital Outlay 154,000 TOTAL EXPENSES $1,389,506 Adopted by the City Council this 14th day of December 2010 Steven W. Cook Mayor ATTESTED: Gary D. Plotz City Administrator ot-) CITY OF HUTCHINSON RESOLUTION NO. 13821 ADOPTING 2011 LIQUOR FUND BUDGET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT the annual Liquor Fund Budget for the City of Hutchinson for the fiscal year 2011, which has been submitted by the City Administrator and approved by the City Council is hereby adopted. The total of said budget and major division thereof being as follows: REVENUES AVAILABLE REVENUES Liquor 1,705,453 Wine 759,895 Beer 2,681,718 Miscellaneous 106,142 Discounts (95,000) Interest 3,000 TOTAL REVENUES $5,161,208 REQUIREMENT EXPENSES Personal Services 439,844 Supplies 20,400 Contractual /Professional Services - Other Services & charges 168,105 Debt Service 128,048 Depreciation 77,671 Cost of Sales 3,934,579 Transfers 451,030 Miscellaneous 3,250 Captial Outlays - TOTAL EXPENSES $5,222,927 Adopted by the City Council this 14th day of December 2010 Steven W. Cook Mayor ATTESTED: Gary D. Plotz City Administrator VA) CITY OF HUTCHINSON RESOLUTION NO. 13822 ADOPTING 2011 WATER BUDGET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT the Water Budget for the City of Hutchinson for the fiscal year 2011, which has been submitted by the City Administrator and approved by the City Council is hereby adopted. The total of said budget and major division thereof being as follows: REVENUES AVAILABLE REVENUES Water Revenues Charges for Services Interest Earning Liquor Transfer TOTALREVENUES REQUIREMENT EXPENSES Personal Services Supplies Professional /Contractual Services Other Services & charges Debt Service Transfers Out Miscellaneous Depreciation Capital Outlay TOTALEXPENSES Adopted by the City Council this 14th day of December 2010 ATTESTED: Gary D. Plotz City Administrator 2,501,500 32,000 20,000 63,802 $2,617,302 452,846 149,600 50,000 485,450 1,211,338 43,145 13,450 1,000,000 240,000 $3,645,829 Steve W. Cook Mayor OV) CITY OF HUTCHINSON RESOLUTION NO. 13823 ADOPTING 2011 SEWER BUDGET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT the annual Sewer Fund Budget for the City of Hutchinson for the fiscal year 2011, which has been submitted by the City Administrator and approved by the City Council is hereby adopted. The total of said budget and major division thereof being as follows: REVENUES AVAILABLE REVENUES Sewer Revenues 3,494,000 Liquor Transfer 63,802 Charges for Services 6,000 Interest Earning 20,000 Permits 7,500 TOTAL REVENUES $3,591,302 REQUIREMENT EXPENSES Personal Services 620,093 Supplies 404,500 Professional /Contractual Services 120,000 Other Services & charges 737,225 Debt Service 1,516,000 Miscellaneous 22,600 Depreciation 1,620,000 Transfer Out 43,145 Capital Outlay 350,000 TOTAL EXPENSES $5,433,563 Adopted by the City Council this 14th day of December 2010 Steve W. Cook Mayor ATTESTED: Gary D. Plotz City Administrator �u(4) CITY OF HUTCHINSON RESOLUTION NO. 13824 ADOPTING 2011 STORM WATER UTILITY BUDGET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT the annual Storm Water Utility Budget for the City of Hutchinson for the fiscal year 2011, which has been submitted by the City Administrator and approved by the City Council is hereby adopted. The total of said budget and major division thereof being as follows: REVENUES AVAILABLE REVENUES Storm Water Revenues Interest Earning Other Revenues TOTALREVENUES REQUIREMENT EXPENSES Personal Services Supplies Professional /Contractual Services Other Services & charges Debt Service Misc. Depreciation Capital Outlay TOTALEXPENSES Adopted by the City Council this 14th day of December 2010 ATTESTED: Gary D. Plotz City Administrator 566,250 1,000 1,650 $568,900 203,770 33,100 20,000 104,950 165,400 2,200 80,000 120,000 $729,420 Steve W. Cook Mayor I () �) CITY OF HUTCHINSON RESOLUTION NO. 13825 ADOPTING 2011 FEE SCHEDULE WHEREAS, the City of Hutchinson is empowered by previously passed ordinances to impose fees for services, and WHEREAS, based upon the recommendation of costs for providing the services various city departments NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OF HUTCHINSON, MINNESOTA THAT THE FOLLOWING FEE SCHEDULES ARE ADOPTED AND THAT THESE FEE SCHEDULES REPLACE ANY FEE SCHEDULES PREVIOUSLY APPROVED BY THE HUTCHINSON CITY COUNCIL. 2011 Building Permit Fee Schedule 2011 Compost/Transfer Facility Fee Schedule 2011 Event Center Fee Schedule 2011 Evergreen Reservation Fee Schedule 2011 Finance Department Fee Schedule 2011 Fire Department Fee Schedule 2011 HRA Fee Schedule 2011 Legal Department Fee Schedule 2011 Licenses and Permits Fee Schedule 2011 Liquor License Fee Schedule 2011 Mapping and Printing Service Fee Schedule 2011 Parks, Recreation, and Community Education Fee Schedule 2011 Planning and Land Use Fee Schedule 2011 Police Department Fee Schedule 2011 Public Works Fee Schedule " Fee Schedules attached Adopted by the City Council this 14th day of December 2010 Steven W. Cook Mayor ATTESTED: Gary D. Plotz City Administrator � 00 City of Hutchinson 2011 Building Permit Fee Schedule Fixed Fee Permit Schedule 2.15(a) Fee Type 2911 Fee Amount Notes 2010 Fees 1 & 2 Family Residential Reroofing $50.00 plus surcharge fee $40.00 1 & 2 Family Residential Residing $50.00 plus surcharge fee $40.00 1 & 2 Family Residential Window /Door Replacement $50.00 plus surcharge fee $40.00 Manufactured (Mobile) Home Install $185.00 plus surcharge fee. Separate Mechanical & Plumbing Permit required $150.00 l Utility Sheds $50.00 under 120' s . ft - surcharge does not apply. Sheds over 120' s . ft see $40.00 Moving Permit $175.00 plus surcharge fee, includes excavation permit fee, if a plicable $150.00 Demolition Permit $125.00 plus surcharge fee. Also a separate deposit depost check of $50.00 /day $100.00 to ensure removal. Gas tank removal is included under demo permits. Curb Cut, Driveway Aron, and Hard $50.00 $40.00 HI ... W, Page I of 30 2011 Residential Square Foot Valuation Schedule Type Valuation 2010 Fees Dwellings $88.46 per square foot $85.47 Basements Finished $10.00 per square foot $5.00 Semi Finished $10.00 per square foot $5.00 Unfinished $20.00 per square foot $16.50 Fireplace Valuation Masonry deleted 0- Clearance deleted Porches 3 Season Porch $62.33 per square foot $54.44 4 Season Porch $88.46 per square foot $85.47 Screened Porch $35.38 per square foot $32.48 Garages Attached $37.34 per square foot $36.08 Detached $18.63 1per square foot $18.00 Gazebo $19.00 per square foot $18.17 Deck $7.00 1per square foot $5.00 r� H. fad. Page 2 of 30 2011 Building Permit Fee Schedule Construction Value 2011 Permit Fees Notes 2010 Fees $1 -$1,200 $49.88 minimum valuation and permit amount $47.50 $1,201 - $2,000 $53.03 for the first $1,200 plus $3.20 for each additional $100 or fraction thereof to and including $2,000 $50.50 $2,001 - $25,000 $76.35 for the first $2,000 plus $14.70 for each additional $1,000 or fraction thereof to and including $25,000 $72.71 $25,001 - $50,000 $431.35 for the first $25,000 plus $10.61 for each additional $1,000 or fraction thereof to and including $50,000 $410.81 $50,001 - $100,000 $709.74 for the first $50,000 plus $7.35 for each additional $1,000 or fraction thereof to and including $100,000 $675.94 $100,001 - $500,000 $1,095.61 for the first $100,000 plus $5.88 for each additional $1,000 or fraction thereof to and including $500,000 $1,043.44 $500,001 - $1,000,000 $3,565.21 for the first $500,000 plus $5.00 for each additional $1,000 or fraction thereof to and including $1,000,000 $3,395.44 $1,000,001 and U $6,183.65 for the first $1,000,000 plus $3.31 for each additional $1,000 or fraction thereof. $5,889.19 PENALTY FEE IDouble the Permit Fee - per City Administrator's memo of 5 -17 -88 REFUND POLICY I Refunds may be available at the discretion of the Building Official. (-7 .� It l e,, y, Page 3 of30 Plan Review Fee Schedule Plan Review is 65% of the Building Permit Fee Plan Review Fee for similar plans is 25% of Building Permit Fee (per MN Rule 1300.0160) All other non - specified valuations to be determined by Building Official. State Surcharge Fee Schedule Fee Type 2011 Fee Amount ]"totes Permits with Fixed Fees $5.00 Isurcharge (mobile home, demolition, moving, excavation, residential reroof, residential reside, residential window /door replacement, and utility sheds over 120 s . ft. Valuation up to $1,000,000 mil (.0005) X Valuations $1,000,000 to $2,000,000 Valuation - $1,000,000 X.0004 + $500.00 $2,000,000 to $3,000,000 Valuation - $2,000,000 X .0003 + $900.00 $3,000,000 to $4,000,000 Valuation - $3,000,000 X .0002 + $1,200.00 $4,000,000 to $5,000,000 Valuation - $4,000,000 X .0001 + $1,400.00 $5,000,000 and over Valuation - $5,000,000 X .00005 + $1,500.00 r� H k-, W, Page 4 of30 Plumbing Permit Fee Schedule Fee Type 1911 Fee Amount "' Notes 2010 Fees plus surcharge fee $100.00 Gas Appliance Replacement $50.00 plus surcharge fee Fixture or Item Fee $12.00 $10.00 per roughed in fixture or item. Minimum fee $40.00 plus $.50 state surcharge. $10.00 Construction Water Single/Two Family Residence As per cost set by water department $50.00 All Other Construction As per cost set by water department $100.00 Water Meter Fees As per cost set by Water Department SAC (Sewer Access Charges) WAC (Water Access Charges) Refer to City Engineering Department fees Mechanical Permit Fee Schedule Fee Type 2011 Fee Amount Notes 2010 Fees Gas Conversion Connection (switch $125.00 plus surcharge fee $100.00 Gas Appliance Replacement $50.00 plus surcharge fee $40.00 Mechanical Fee 1.25 percent Valuation x 1 %- plus surcharge of $.50 for set fees up to $1,010 or more than $1,010 x.0005. Minimum $40.00 plus $.50 surcharge. 0 H. F,,, �a Page 5 of 30 Miscellaneous Fee Schedule Fee Type 2011 Fee Amonnt 1 Notes 2010 Fees Rental Complaint Inspection Per Rental Inspection Ordinance N/A Construction Water Systems see Water Department construction water policy for fees Existing Home Inspection (FMHA) $75.00 $50.00 Parkland Dedication Per subdivision ordinance Temporary Certificate of Occupancy same Additional staff time and folow -up is requried for temp. C.O.s- Deposit of $500.00 required and will be refunded if finaled within timeframe established by Building Department Refundable Deposit Temporary Permits, including footing and foundation permits and $125.00 Temporary permits allow limited work to be done prior to complete ►an submittal and review $100.00 All other non-specified ins ections* $60.00 Iminimum fee plus .50 State Surcharge* 1 $47.00 * Or the total hourly costs of the jurisdiction, whichever is the greatest. The cost shall include supervision, overhead, equipment, Fire Sorinker Svstem Permit Fee Schedule Fee Type 2011 Fee Amount ' Motes 2010 Fees Fee is equal to 1.25% (.0125) of the total fire sprinkler contract New or Additional Fire Sprinkler same amount, plus a state surcharge of $.50. Minimum of $40 plus .50 state I s Systems urchar e. H ra: M Page 6 of30 City of Hutchinson 2011 Planning and Land Use Fee Schedule 2.15(b) F ee Type 2411 Fee Amount 2010 fees Variances $300.00 Includes recording fees $275.00 Conditional Use Permits $300.00 Includes recordin fees $275.00 Rezoning $375.00 Includes recordin fees $350.00 Vacation of street, alley, or easement $375.00 Includes recordin fees $350.00 Lot Splits (Single and Two Family) $175.00 Includes recordingfees $150.00 Lot Splits (Multiple Family, Commercial, Industrial) $250.00 Includes recordin fees $225.00 Comprehensive Plan Amendment $300.00 Not Charged Planned Unit Development $500.00 Includes recordin ees $400.00 Plattin Preliminary Plat $400 (plus $10 per lot) Plus recording and legal fees $350 (plus $10 per lot) Final Plat $200 (plus $10 per lot) Plus recording and legal fees $150.00 Site Plan $250.00 1 $200.00 Annexation $450 plus $5 an acre (includes annexation tee to be paid t State) $400 plus $5 an acre (includes annexation fee to be paid to State) Grading/Excavation/Erosional Control Permit $50.00 $40.00 Sign Permit $60 minimum per square foot with a minimum fee of $50.00 $1.00 Sandwich Board Sign Permit $60 per year $50.00 Portable/Temporary Sign Permit $60 per permit, 3 permits per calendar year allowed per $50.00 Fence Permit $50 $40.00 After the Fact Double permit fee Double permit fee Special Meeting Double permit fee (includes $30.00 payment to Planning Commission members attendin Double permit fee (includes $30.00 payment to Planning Commission members attending) Zoning Letters (per property address) $30.00 $25.00 Flood Zoning Letters (per property address) $30.00 $25.00 Notes: Application fees include public hearing publication, preparation of maps, public notice mailings, agenda preparation, meetings, site visits, filing fees for the County, administrative expenses ets filing fees are $46.00 to record �i City of Hutchinson 2011 Mapping and Printing Service Fee Schedule Manuals/Books F T 2011 fee Amoent 2010 Fees Manual: Comprehensive Plan (per book) $25.00 /each $25.00 On CD* $15.00 /each $15.00 Color Copy with Foldouts (4 books)* $75.00 /each $75.00 Web Copy* Free /each Free Manual: Subdivision Ordinance $20.00 /each $20.00 Manual: Zoning $20.00 /each $20.00 Manual: Zoning/Shoreland /Subdivision $40.00 /each $40.00 Manual: Joint Planning Area Zoning $20.00 /each $20.00 Subdivision Agreements $1.00 per page $L00 New version is dramatically larger with significant color pages and foldouts (actual cost to copy is app. $100). People may also copy off the Web with no City charge or get a copy on CD for a nominal fee. Printing Charges Fee L�pe 2011 Fee Amount 2010 Fees 8 1/2" X 11" (Black& White) $0.25 per page $0.25 8 1/2" X I V (Color) $1.50 per page $1.50 Legal or Tabloid Size (Black & White) $1.00 per page $1.00 Legal or Tabloid Size (Color) $3.00 per page $3.00 18" X 24" (Black & White) $1.50 per page $1.50 18" X 24" (Color) $4.50 per page $4.50 24" X 36" (Black & White) $3.00 per page $3.00 24" X 36" (Color) (small city zoning map) $9.00 per page $9.00 36" X 36" (Black & White) $4.50 per page $4.50 36" X 36" (Color) $14.00 per page $14.00 36" X 48" (Black & White) $6.00 per page $6.00 36" X 48" (Color) $18.00 per page $18.00 Roll Paper Printing $1.50 per sq fool $1.50 H'PB.3 IY �0) City of Hutchinson 2.15(c) 2011 Mapping and Printing Service Fee Schedule Manuals/Books New version is dramatically larger with significant color pages and foldouts (actual cost to copy is app. $100). People may also copy off the Web with no City charge or get a copy on CD for a nominal fee. Printing Charges Fee Lype 2011 Feb Amount 2010 Fees Manual: Comprehensive Plan (per book) $25.00 /each $25.00 On CD* $15.00 /each $15.00 Color Copy with Foldouts (4 books)* $75.00 /each $75.00 Web Copy* Free /each Free Manual: Subdivision Ordinance $20.00 /each $20.00 Manual: Zoning $20.00 /each $20.00 Manual: Zoning /Shoreland /Subdivision $40.00 /each $40.00 Manual: Joint Planning Area Zoning $20.00 /each $20.00 Subdivision Agreements $1.00 per page $1.00 New version is dramatically larger with significant color pages and foldouts (actual cost to copy is app. $100). People may also copy off the Web with no City charge or get a copy on CD for a nominal fee. Printing Charges Fee Lype 2011 Fee Amount 2010 Fees 8 1/2" X 11" (Black & White) $0.25 per page $0.25 8 1/2" X 11" (Color) $1.50 per page $1.50 Legal or Tabloid Size (Black & White) $1.00 per page $1.00 Legal or Tabloid Size (Color) $3.00 per page $3.00 18" X 24" (Black & White) $1.50 per page $1.50 18" X 24" (Color) $4.50 per page $4.50 24" X 36" (Black & White) $3.00 per page $3.00 24" X 36" (Color) (small city zoning map) $9.00 per page $9.00 36" X 36" (Black & White) $4.50 per page $4.50 36" X 36" (Color) $14.00 per page $14.00 36" X 48" (Black & White) $6.00 per page $6.00 36" X 48" (Color) $18.00 per page $18.00 Roll Paper Printing $1.50 per sq fool $1.50 Hb,,,d, U (k) City of Hutchinson 2010 Mapping and Printing Service Fee Schedule Map Preparation g 2011 Fee Amount 2010 Fees Specialty Map Preparation* $27.50 per hour $27.50 *Map printing at charges noted above Contours $550.00 *1 hour minimum, 1/4 hour increments thereafter Legal or Tabloid *Must be approved by IT Director sq mile Minimum charge $250 $9.00 2rth6 hoto Prints color) 2011 Fee Amount 2010 Fees 8 1/2" X 11" $5.00 Contours $550.00 $5.00 Legal or Tabloid $9.00 sq mile Minimum charge $250 $9.00 18" X 24" $20.00 $20.00 24" X 36" $30.00 $30.00 36" X 36" $40.00 $40.00 36" X 48" 1 $50.00 $50.00 Digital Data 2011 Fee Amount 2010 Fees Orthophoto $550.00 sq mile Minimum charge $550 $550.00 Contours $550.00 sq mile Minimum charge $550 $550.00 Planimetrics $250.00 sq mile Minimum charge $250 $250.00 Purchase a cominbation o all three data sets or $13501sq mile not to exceed a maximum charge o $18,100 Special Mapping requests = Data Price +$50 1h All data is provided in Arcview Shape File format on a CD An additional $50 charge will be applied to digital data converted to a.dxfformatfor CAD systems The City reserves the right to waive fees by Council direction for other governmental organizations. Commercial -type printing of private, non -city materials (Le. building plans, site drawing, etc.), or map preparation, for private is not allowed. H'Fu,, <k City of Hutchinson 2011 Legal Fee Schedule z.15(d) g ee 7 2011 Fee Amount 2010 Fees Attorney's Fees for Litigation $100/hr Charged per 114 $100 /hr hour Paralegal's Fees for Litigation $50 /hr Charged per 114 hour $50 /hr Contract Review Fee $100 /hr Charged per 114 $100 /hr hour Attorney's Fees for Rental Registration Prosecution $100 /hr Charged per 114 hour $100 /hr Paralegal's Fees for Rental Registration Prosecution $50 /hr Charged per 114 hour $50/hr Dangerous Dog Designation Hearing U to $1000 U to $1000 0 ,-) Policy 2.22(e) City of Hutchinson 2011 Finance Fee Schedule 2.15(e) F ee 2011 Fee Amount 2010 Fees Returned Check from the Bank (NSF) Check $30.00 covers bank $30.00 charge $30 is the amount the bank charges the city for all NSF Checks HP. h Policy 2.22(p) City of Hutchinson 2.150 Compost/Transfer Facility 2011 Gate Fee Schedule F" Type 2011 Fee Amount 2010 Fees McLeod County Resident Leaves, Grass Clippings, and Brush (under 6" in diameter - ID required and bags emptied) no charge no charge Commercial Leaves and Grass Clippings (bio -corp /paper bag - no plastic) $10.00 per ton $10.00 Commercial Leaves and Grass Clippings (plastic *) not excepted per ton not excepted Commercial Brush (under 6" in diameter) no charge per ton no charge Logs (6" diameter or greater) no charge per ton no charge Pallets and Crates $24.00 per ton $24.00 Stump Chips no charge per ton no charge Clean Wood no charge per ton no charge Concrete (Dirty) $5.00 per ton $5.00 Asphalt (Dirty) $5.00 per ton $5.00 * Plastic determination is at the discretion of the monitor and determined on a per load basis. C7 "trr.4, Policy 2.28(x) City of Hutchinson 2.15(g) Parks, Recreation & Community Eduction 2011 Fee Schedule Youth Sports /Activities Sporis/Aetivity 2011 Fee Amount 2010 fees Adaptive Recreation $4.00 per session $4.00 T- Ball /Baseball (Kindegarien- Second Grades) $35.00 14 sessions $35.00 Girls Softball (First - Fourth Grades) $35.00 14 sessions $35.00 Baseball (Second - Fifth Grades) $35.00 14 sessions $35.00 Basketball (Pre- Schooi - Grade 6) Pre - School $20.00 7 sessions $15.00 K - Gr. 2 $30.00 7 sessions $25.00 Grades 3 - 4 $50.00 14 sessions $45.00 Grades 5 - 6 $65.00 24 sessions $60.00 Football Flag $25.00 7 sessions $25.00 Tackle $45.00 14 sessions $45.00 Soccer Indoor $20.00 6 sessions $20.00 Outdoor $35.00 6 sessions $25.00 Girls Volleyball $35.00 6 sessions $25.00 Gymnastics (Ages 4 - 15) $25.00 8 sessions $25.00 Figure Skating 2010 -2011 Season Tots -Delta $55.00 14 sessions $50.00 Sunday Practice $65.00 14 sessions $62.00 Open Skating Pass Students /Seniors $45.00 $40.00 Adults $55.00 $50.00 Families $75.00 $70.00 Open Skating Sunday $2.00 per youth per day $2.00 Non - School Days $3.00 per adult per day $3.00 School Days $2.00 per adult per day $2.00 School Days $3.00 per family per day $3.00 Family Hour $3.00 per adults $3.00 Family Hour $5.00 per family $5.00 Swimming Lessons $38.00 10 lessons $36,00 Open Swim $3.00 per person per day $3.00 Open Swim Family Hour $6.00 per family $6.00 Swim Package $25.00 10 swims $25.00 Swim Package $30.00 senior citizen $30.00 Household Swim Package I member $50.00 $45.00 2 members $60.00 $55.00 3 members $70.00 $65.00 4 members $80.00 $75.00 5 members $90.00 $85.00 6 members $100.00 $95.00 7 members $110.00 $105.00 „r... Page 15 of 30 Policy 2.28(a) City of Hutchinson 2.15(8) Parks, Recreation & Community Eduction 2011 Fee Schedule Adult Snorts Sports/ Activity 2011 Fee Amount 2010 fees Men's Basketball $11.00 per game per team $10.00 Adult Touch Football $11.00 per game per team $10.00 Slowpitch Softball (Umpired Leagues) $11.00 per game per team $10.00 Volleyball Co -Rec $11.00 per match per team $10.00 Men's $11.00 per match per team $10.00 Sand $45.00 1per team 10 matches $35.00 Women's $1 1.00 per match per team $10.00 Open Basketball $2.00 per person $2.00 Open Hockey $5.00 per person per day $5.00 u.F " "i, Page 16 of 30 Dc�� Policy 2.28(a) City of Hutchinson 2.15(g) Parks, Recreation & Community Eduction 2011 Fee Schedule Other Fees it {ty 2011 FM Amount, 2010 fees West River Park Camping Electric Hook -Up $1 S.00 $15.00 Water, Sewer, Electric $20.00 $20.00 Field Rental $10.00 1 1/2 hours $10.00 VMF Field Day Game $35.00 $35.00 Night Game $70.00 $70.00 Shelter reservation $20 or $35 1per day $20 or $35 Bleachers $20.00 per 3 rows $20.00 Picnic Tables (with 3 -day rental, will move tables) $10.00 4 table minimum $10.00 Garden Plot $35.00 10'x 20' $35.00 Open Gym Daily $2.00 per person $2.00 Open Gym Pass $40.00 per person $40.00 Indoor Playground Child $2.00 1 per child $2.00 Family $3.00 per family $3.00 Family Playground Pass $40.00 $35.00 Rec Center and Civic Arena (dry Floor) First Full Day $600.00 per day $600.00 Half Day $350.00 1/2 day $350.00 Additional Day $300.00 each additional day $300.00 Youth $35.00 per hour $35.00 Rec Center Basketball Rental $17.50 per court per hour $17.50 Volleyball Rental $17.50 per court per hour $17.50 Swimming Pool $60.00 per hour $60.00 Lobby $15.00 per hour $15.00 Civic Arena Ice'rime $140.00 per hour $140.00 Summer Ice $140.00 per hour $140.00 Roberts Park Tournament Fee $40.00 per field per day $40.00 Transfers $4.00 per person per class $4.00 Cancellations $4.00 deducted from refund $4.00 Team Fees Are Non - Refundable Page 17 of 30 Policy 2- 22(h)(1) City of Hutchinson 2011 Licenses and Permits Fee Schedule 2.15(h) Licen se/P e rmit Type 2011 Fee Amount License Dates 2010 Fees Carnival (refundable deposit) $525.00 $525.00 Dance Permit $55.00 Short Term $55.00 Short- Gambling Licenses $30.00 Short Term $30.00 Garbage and Refuse Haulers Commercial $125.00 January I - December 31 $125.00 Residential $125.00 January I - December 31 $125.00 Recycling $55.00 January I - December 31 $55.00 Recycling (short term) $30.00 Per Day $30.00 Massage Services $175.00 January I - December 31 $175.00 Motorized Golf Cart Permit $10.00 January I - December 31 $10.00 Notary Fee $1.00 Per Notarized Item $1.00 Parade Permit $30.00 Short Term $30.00 Peddler /Solicitor /Transient Merchant Permit $125.00 Per License $125.00 Pawn Shops and Precious Metal Dealers $125.00 January I - December 31 $125.00 Public Property Use No Alcohol Use $525.00 $525.00 Alcohol Use $1,100.00 $1,100.00 Second Hand Goods Dealers $125.00 January I - December 31 $125.00 Shows/Exhibitions $100.00 Short Term $100.00 Tattoo License $175.00 January 1 - December 31 $175.00 Taxi Cab License (per cab) $5.00 January I - December 31 $5.00 Tobacco License $175.00 January I - December 31 $175.00 Annual Rental Housing Registration and Inspections *$10.00 /unit *includes initial inspection and one additional /follow -up inspection Second additional /follow -up inspection $50.00 /unit Subsequent additional /follow -up inspections double the cost of previous inspection H'Pb. W, I C�( k) Cy r� T City of Hutchinson 2.15(k) 2011 HRA Fee Schedule F ee Upe 2011 Fee Amount 2010 ees Subordination Request Processing Fee $ 100.00 $ 100.00 Hard Copy of Maxfield Study $ 100.00 $ 100.00 Duplicate Document Fee $ 50.00 $ 50.00 Loan Processing: Revolving SCDP Rehab Loan Admin Fee $ 1,500.00 $ 1,500.00 Revolving SCDP New Construction Gap Loan Admin Fee $ 700.00 $ 700.00 GMHF & CRV Gap Loan Admin Fee $ 350.00 $ 350.00 SCDP Rehab Project Loan Admin Fee $ 2,600.00 $ 2,600.00 HRA Entry Cost Loan Admin Fee $ 350.00 $ 350.00 Credit Report Fee $ 15.00 $ 15.00 Lead Risk Assessment $ 450.00 $ 450.00 Lead Clearance Testing $ 150.00 $ 150.00 MHFA Rehab Loan Program Admin Fee $ 2,035.00 $ 2,035.00 FUF /CFUF Title Search Fee $ 25.00 $ 25.00 FUF /CFUF Loan Document Preparation Fee $ 50.00 $ 50.00 FUF /CFUF Loan Origination Fee 1% of Loan Amt 1% of Loan Amt H:hen: Does not include lead testing fees; these fees will be incorporated into the loan 1 C7 City of Hutchinson 2011 Liquor License Fee Schedule 2.15(1) Policy 2.22(h)(2) iceuseTecmit type 2011 Fee Amount License Dates Notes 1010 fees Club Liquor License Under 200 Members $300.00 April 1 - March 31 $300.00 201 - 500 Members $500.00 April 1 - March 31 $500.00 501 - 1000 Members $650.00 April 1 - March 31 $650.00 1001 - 2000 Members $800.00 April 1 - March 31 $800.00 2001 - 4000 Members $1,000.00 April I - March 31 $1,000.00 4001 - 6000 Members $2,000.00 April 1 - March 31 $2,000.00 Over 6000 Members $3,000.00 April I - March 31 $3,000.00 Bottle Club (Set -Up) $100.00 April 1 - March 31 $100.00 Wine License $425.00 April 1 - March 31 $425.00 On -Sale Intoxicating Malt Liquor & Wine License $600.00 April 1 - March 31 $600.00 On -Sale Intoxicating Liquor License $3,700.00 April I - March 31 Pro -Rate; Refundable $3,700.00 On -Sale Sunday Intoxicating Liquor License $125.00 April 1 - March 31 $125.00 Off -Sale Non - Intoxicating Malt Liquor License $300.00 May 1 - April 31 Nonrefundable $300.00 On -Sale Non - Intoxicating Malt Liquor License $425.00 May 1 - April 31 Nonrefundable $425.00 On -Sale Non - Intoxicating Malt Liquor License $125.00 Short Term $125.00 On -Sale Intoxicating Sunday Temporary License $100.00 One Day $100.00 Temporary Liquor License $35.00 Per Day / $75.00 Minimum $35.00 Intoxicating Liquor Investigations $375.00 $375.00 Non- Intoxicating Liquor Investigations $125.00 $125.00 Caterers Permit $100.00 Per Event $100.00 HJ,,.As City of Hutchinson 2.150) 2011 Police Department Fee Schedule G r� ]F oe Type 2011 Fee Amount 2010 Fees Alarm Monitoring Fee Animal License Tag (Dog /Cat) $10.00 $10.00 Dangerous Dog Designation Registration $50.00 $50.00 Animal Impound $50.00 $50.00 Animal Maintenance/Kennel Fee Dogs $15.00 /a day $13.25 Cats $13.00 / day $11.00 Vehicle Impound Storage $10.00 /a day $10.00 Court Ordered Breath Tests $25.00 /a week $20.00 Finger Printing $20.00 $15.00 Police Report Copies Walk In $0.25 /per page $0.25 Mail or Fax $5.00 $5.00 Police Service of Papers $35.00 $35.00 Photographs $2.00 /per page $2.00 Audio/Video Magnetic Media $30.00 /per item $30.00 Bicycle Licenses $5.00 $5.00 Automated Pawn Services $1.50 $1.50 Iti, ni N, dnhinnnn 6AN Public Works Rates - 2011 Indicates changes from 2008 rates n 6 RaIWS 2 0 2011 ' Design review' 7 °h 3.0% 3.0% Contract administration 15 °h 2.0% Comprehensive planning' Final design 6.0% 6.0% 1.5% 1.5% Housing needs fund" Construction review and staking 1.0% 6.0% 6.0% Preliminary develo riti 7 °h 1.0% 1.0% Contract administration 2.0% 2.0% Comprehensive planning' 1.5% 1.5% Topographic Mapping 1.5% 1.5% Housing needs fund" 1.0% 1.0% Financial services 3% I 1.0% 1.0% Leg services' 1.0% Fiscal 1.0%1 1.0% Standard City Rate Redevelopment/Newly Annexed 24.0% 24.0% New Development 25.0% 25.0% Developer Designed & Financed Rate Minimum Rate 7.0% 7.0% Engineering: Plans & Specifications (Paper Set) per set fee $ 80.001$ 80.00 Engineering: Plans & Specifications (Download Set) per set fee $ 20.00 $ 20.00 The City retains the tight to engage a consultant to complete a portion of the Engineering and Project Administration. The developer shall have the preliminary and final plat approved prior to work commencing on final design. Financial assurance boding may be required for improvement being completed by private developers. The developer shall meet all design standards and financial surety requirements of the City. Total street reconstruction Per ad front foot $ 80.00 $ 80.00 Partial street reconstruction Per adjusted front foot $ 60.00 $ 60.00 Street rehabilitation Per ad front foot $ 47.50 $ 47.50 Mill/overlay of street Per ad front foot $ 30.00 $ 30.00 Water service lateral replaced during construct/reconstruct $ 3,000.00 $ 3,000.00 Sewer service lateral replaced during construct/reconstruct $ 3,000.00 $ 3,000.00 Storm sewer service lateral replaced during construct/reconstruct Water service lateral - new tap tap into existing PVC water main $ 1,425.00 $ 1,425.00 Sewer service lateral - new tap tap into existing PVC sewer main $ 2,135.00 $ 2,135.00 Storm sewer service lateral tap into existing PVC sewer main Rates Item 20101' 2011 SAC (Sewer Availability Charge) Per water meter $ 2,125.00 1 $ 2,300.00 WAC (Water Availability Charge) 140.00 $ 1,615.00 $ 1,750.00 Assessment Search 4.13 $ 30.00 1 $ 30.00 co ewrcc� .rn . u• w. , �.. Base chafe Per water meter $ 7.00 $ 140.00 Usage (Residential, Retail, Commercial, Industrial) To 150,000 gallons per month $ 4.13 $ 235.00 151,000 to 3,000,000 gallons per month $ 3.03 $ 495.00 Over 3,000,000 gallons per month $ 2.25 2 „ Water Service Repair Per water meter $ 0.50 2" Compound Water dep artment staff will approve or Bulk water Deposit for key rental $ 45.00 $ 45.00 Key rental fee Month or partial month 825.00 $ 45.00 $ 45.00 Lost key 2,150.00 $ 585.00 $ 585.00 Per load South Park loaded by City staff) 1,175.00 $ 20.00 $ 20.00 Per load 2 load/day, Hydrant fills Sending out Delinquent Notice w /shut off Disconnect/Reconnecting Accounts leaving for Winter, or foreclosures scheduled 3,250.00 $ $ $ 20.00 40.00 30.00 $ $ 20.00 ELIMINATE 30.00 DisconnectlReconnect delinquent accounts 2,400.00 $ 40.00 $ 40.00 Reconnect after hours, weekends, holiday 5,900.00 $ 45.00 $ 100.00 WATER METER FEES 3/4" and 5/8" Connections and flanges included $ 140.00 $ 140.00 1„ $ 750.00 $ 235.00 $ 235.00 1 -1/2" $ 495.00 $ 495.00 2 „ $ 655.00 $ 655.00 2" Compound Water dep artment staff will approve or $ 1,600.00 $ 1,600.00 2" Turbo disapprove or require application of $ 825.00 $ 825.00 3" Compound turbo or compound meters. $ 2,150.00 $ 2,150.00 3" Turbo $ 1,175.00 $ 1,175.00 4" Compound $ 3,250.00 $ 3,250.00 4" Turbo $ 2,400.00 $ 2,400.00 6" Compound $ 5,900.00 $ 5,900.00 6" Turbo $ 3,700.00 $ 3,700.00 To cnnuulrur! ATI~Z Boot It-ATLr1N PrF Single User per freq air $ 325.00 $ 325.00 Multi -user PCS $ 750.00 $ 750.00 Multi -user ESMR $ 1,025.00 $ 1,025.00 Lease rates negotiated negotiated bN) Rates Item 2011) 207 t; eeweo 0A7en Base charge CATEGORY A Per connection $ 6.10 $ Usage (CATEGORY A) Based upon January/February 30 day avg water usage $ 6.11 2. Base charge CATEGORY B Per connection $ 6.10 2.65 Usage (CATEGORY B) Based upon JanuarylFebruary 30 day avg water usage $ 5.48 Public/Private School & Institutional Load charges $ 1335 $ Biochemical oxygen Demand (BOD) Greater than 140 mg 11 $ 0.43 Total Kiedahl Nitrogen TKN Greater than 50 mgll $ 1.16 19.40 Sus ended Solids Greater than 310 mgfl $ 0.40 $ Phosonorous P Greater than 6 mg1l $ 5.82 .1.1 ITV 1. Golf Course, Park, Open Space $ 20.12 $ 3.44 $ 3.52 2. Single & Two-Family Residential $ 2.65 $ 2.71 3. Public/Private School & Institutional Senior citizen reduced bi-weekiv valet $ 1335 $ 13.66 4. Multi-Family Residential & Church $ 18.96 $ 19.40 5. Commercial & Industrial $ 3193 $ 34.72 2A. Lots 1 to 2 acres $ 4.59 $ 4.70 2B. Lots 2 to 3 acres I $ 8.01 1 $ 8.20 2C. Lots 3 to 4 acres $ 11.43 $ 11.69 2D. Lots 4 to 5 acres $ 14.85 $ 15.19 2E. Lots over 5 acres see Resolution 11637 See Resolution #11637 GARBAGE RATES V 30 allon container 30 anon container $ 20.12 60- anon container 30 -gallon container $ 29.02 90- anon container $ 39.92 30 - allon container 30 anon container $ 28.46 60- anon container 30 -gallon container $ 37.36 90- anon container $ 48.26 V BI- weekl ` standard service 30 anon container $ 14.16 Bi -weekly valet service low income 30 -gallon container $ 19.79 Senior citizen reduced rate low income $ 2.50 Senior citizen reduced valet $ 10.84 Senior citizen reduced bi-weekiv valet It 6 .67 Rates ` Item 21510 2011 �.cmcr cn Flush marker grave s ace Hutchinson $ 725.00 $ 725.00 Upright memorial grave s ace Building Service Charge $ 950.00 $ 950.00 Second rig ht of interment 63,750.00 $ 400.00 $ 400.00 Baby section grave s ace $ $ 130.00 $ 130.00 Flush marker cremation grave s ace 4,035.00 $ 400.00 $ 400.00 Upright memorial cremation grave s ace $ $ 950.00 $ 950.00 Cremation grave s ace $ 400.00 $ 400.00 Columbarium Niches Unit G - (Upper 3 rows $ 1,400.00 $ 1,400.00 Unit G - Lower 2 rows $ 1,250.00 $ 1,250.00 Unit E - (Upper 3 rows $ 1,600.00 $ 1,600.00 Unit E - Lower 2 rows $ 1,250.00 $ 1,250.00 Replacement Bronze Plaque $ 350.00 $ 350.00 Weekday interment $ 725.00 $ 725.00 Weekend/Holiday interment $ 900.00 $ 950.00 Winter weekday interment $ 850.00 $ 850.00 Winter weekend/holiday interment $ 1,000.00 $ 1,050.00 Weekday Baby interment $ 275.00 $ 275.00 Weekend/Holiday Baby interment $ 450.00 $ 500.00 Winter weekday Baby interment $ 400.00 $ 400.00 Winter weekend/holiday Baby interment $ 550.00 $ 600.00 Weekday cremation interment $ 350.00 $ 350.00 Weekend/Holiday cremation interment $ 500.00 $ 550.00 Winter weekday cremation interment $ 450.00 $ 450.00 Winter weekend/holiday cremation interment $ 600.00 $ 650.00 Vaulted cremains additional charge) $ 225.00 $ 225.00 Late charges funerals arrive after 4 m $ 150.00 $ 200.00 Disinterment $ 1,300.00 $ 1,500.00 Holding vault fee $ 125.00 $ 125.00 Stone setting p ermit $ 75.00 $ 75.00 Cemetery deed transfer $ 15.00 $ 15.00 Chapel rental (per 1/2 day) $ 250.00 $ 250.00 Chapel lease var. var. Memorial Bench Program Single bronze plaque $ 500.00 $ 500.00 Memorial Bench Program Double bronze plaque $ 700-001 $ 700.00 Memorial Bench Program Engraved name /date per space $ 250.00 $ 250.00 Commemorative Bench Program No memorial on bench; placed by Cemi $ 2,300.00 $ 2,300.00 Commemorative Bench Program Recording fee $ 75.00 $ 75.00 Affidavit of Ownership Claim of ownership by decent of title $ 75.00 $ 75.00 .l. I Building Service Charge Hutchinson $ 87,050.00 $ 87,050.00 Building Service Charge Mn /DOT $ 63,750.00 $ 63,750.00 Building Service Charge McLeod $ 63,565.00 $ 63,565.00 Building Service Charge Transit $ 4,035.00 $ 4,035.00 Fuel Charges $ 0.12 $ 0.12 `( N) Rates Item 1 2010 2011 A Maintenance Hangar Shop $ 1,250.00 $ 1,250.00 City -owned hang ( Hangars #1/9 -1118 40.00 $ 39.00 $ 40.00 City-owned hangars (Hangars #211 -2/8 $ $ 67.00 $ 69.00 City-owned hangars (Hangars #3/2 -4; 6 -8 3. 3a. 4. $ 112.00 $ 115.00 City-owned hangars (Hangars #311 & 315 195.00 quoted $ 196.00 $ 201.00 City-owned hangars (Hangars #4/1 -4/8 Heavy equipment $ 112.00 $ 115.00 City storage spaces (Hangar #3 n/a nla City-owned storage spaces (Hangar #4 $ 40.00 $ 40.00 Privately -owned hangar spaces (General Aviation) 73.50 $ 0.0330 $ 0.0330 Privately-owned hangar s aces Commercial $ $ 0.1090 $ 0.1090 Fuel Sales - Av as $ 0.07 $ 0.07 Fuel Sales - JetA 40.00 $ 0.07 $ 0.07 A ricultural Lease (Cropland) Alley grader $ 154.00 $ 154.00 A ricultural Lease (Cropland) $ $ 100.00 $ 100.00 A ricultural Lease Ha $ 65.00 $ 65.00 w r,�ue o uw wrcuw urc 1. Labor ratev $ 35.00 $ 40.00 2. Administration fee $ 50.00 $ 50.00 3. 3a. 4. Asphalt patching material Other materials Equipment rental rates $ 195.00 quoted $ 200.00 quoted Heavy equipment Loader/ grader $ 70.00 $ 73.50 Loader /snow blower $ 95.00 $ 100.00 Tractor /Loader /Backhoe $ 40.00 $ 42.00 Alley grader $ 20.00 $ 45.00 Skid steer loader $ 30.00 $ 31.50 Grounds Equipment Tractor, agricultural $ 65.00 $ 68.25 Brush chipper $ 35.00 $ 36.75 Tractor, grounds $ 25.00 $ 26.25 Commercial mowers $ 25.00 $ 26.25 Street maintenance equipment Asphalt Zipper n/a $ 250.00 Street sweep $ 75.00 $ 78.75 Street flusher $ 30.00 $ 31.50 Vibratory roller, asphalt trailer $ 30.00 $ 31.50 Air comp ressor/tools $ 20.00 $ 21.00 Sewer maintenance equipment Vactor sewer cleaner $ 135.00 $ 140.00 Vac-All catch basin cleaner $ 65.00 $ 68.25 Pump s less than 6" $ 15.00 $ 15.75 Pumps T or over $ 25.00 $ 26.25 Vehicles Aerial boom truck, forestry $ 60.00 $ 63.00 Tandem -axle dump trucks $ 55.00 $ 57.75 Single-axle snowplow trucks $ 50.00 $ 52.50 Single-axle trucks $ 35.00 $ 36.75 Medium duty trucks $ 25.00 $ 26.25 1 ton trucks $ 20.00 $ 21.00 Cars, trucks 3/4 ton and below $ 20.00 $ 21.00 oN) City of Hutchinson 2011 Fire Department Fee Schedule Fee Type 2011 Fee Amount (F irst Dour Fee Amount Second Hour Fee Amount Additional Ch e 2010 fees De -Con Trailer $100.00 100 Plus material used and/or clean-up $100 Engine $150.00 $150.00 n/a $150 /$150 Grass Unit $100.00 $100.00 n/a $100 /$100 HERT (Haz -Mat Trl.) $50.00 50 Plus material and/or equipment used $ 50.00 IC $40.00 $40.00 n/a $40.00 Firefighters $20.00 $20.00 $20.00 MERC (Command Trl.) $50.00 $50.00 Plus material and/or equipment used $ 50.00 Platform Truck $300.00 $300.00 n/a $3005300 Rescue $150.00 $75.00 n/a $150/$150 Tanker $150.00 $150.00 n/a $150 /$150 ee Type 2011 Fee Amount License Dates Notes 2010 fees Fireworks Fireworks Only Business $350.00 January 1 - License fee is nonrefundable, cannot $350.00 & Tent Sales December 31 be prorated, and cannot be waived Other Retailers $100.00 January 1 - License fee is nonrefundable, cannot $100.00 December 31 be prorated, and cannot be waived C 7 H P,-s ' * NOTE: transient merchant's must obtain a fireworks license and a transient merchant license City of Hutchinson 2011 Event Center Fee Schedule 2.15(n) Room Rates S HF.. L Room Tppe ' 2011 Fee Amoeut 2010 Fees Great Room (seating up to 525 dinner or 1,100 theatre) Monday - Thursday $300.00 $300.00 Friday, Saturday, Holidays $575.00 $500.00 Sunday $375.00 $350.00 Linen Service Fee $90.00 $90.00 Half Great Room (seating up to 250 dinner or 550 theatre) Monday - Thursday $175.00 $175.00 Friday, Saturday, Holidays $325.00 $275.00 Sunday $250.00 $200.00 Linen Service Fee $45.00 $45.00 Quarter Great Room (seating up to 100 dinner or 125 theatre) Monday - Thursday $90.00 $90.00 Friday, Saturday, Holidays $225.00 $175.00 Sunday $150.00 $125.00 Linen Service Fee $20.00 $20.00 Meeting Room Ambassador (seatingjor 40) $20.00 1 /hour (2 hour minimum) $20.00 Westlund (seatingjor 30) $20.00 /hour (2 hour minimum) $20.00 McCormick (seating for 35) $20.00 /hour (2 hour minimum) $20.00 Program Room Cash Wise ( seatingfor 75) $20.00 /hour (2 hour minimum) $20.00 MidCountry ( seatingjor 15) $20.00 /hour (2 hour minimum) $20.00 Steams (seatingjor 15) $20.00 /hour (2 hour minimum) 1 $20.00 Hoefer ( seatingjor 15) 1 $20.00 /hour (2 hour minimum) 1 $20.00 City of Hutchinson 2011 Event Center Fee Schedule Other Rates Fee Type 2011 Fee Amount 2010 Fees Feenr 201i Fee Amount , 2010 Fees LCD Projector 3500 Lumen $300.00 /day $300.00 Security $35.00 /hour /officer $35.00 LCD Projector 1100 Lumen $100.00 /day $100.00 Refundable Damage Deposit $200.00 /event $200.00 Front/Rear Truss Screen 9X12 $83/$117 /day $83/$117 White Board/Stand 3X4 $11.00 /day $11.00 Wireless Microphone $35.00 /day $48.00 White Board/Stand 4X6 $14.00 /day $14.00 Podium with Microphone $35.00 /day $35.00 Coffee $10.00 for 30 cups $10.00 TV & VCR Lap top $30.00 /day $30.00 (HEC non - catered events) $15.00 for 50 cups $15.00 Overhead Projector $27.00 /day $27.00 Tripod Screen 6' $10.00 /day $10.00 Slide Projector $27.00 /day $27.00 Tripod Screen 8' $15.00 /day $15.00 Piano $25.00 /day $25.00 Food/Beverage Fee $75/$40 /day $75/$40 VCR/DVD /CD Player $20.00 /day $20.00 China/Flatware buf /$5 seat /day $5.00 Podium $10.00 /day $10.00 Draper Easels $5.00 /day $5.00 Internet Connection $20.00 /day $20.00 Speaker Phone $20.00 /day Note: Special Audio Video package pricing is available ' Security: for events with alcohol, we require at least one Hutchinson police officer on duty until the end of the event (minimum of 4 hours). For groups of 250 or more, a second officer may be required for the final 4 hours of the event. The fee for each officer is $51 1hr. Please refer to "Rental Policy" C7 r City of Hutchinson 2011 Evergreen Reservation Fee Schedule Fee Type 2011 Fee Amount T 2010 fees Dining Room & Kitchenette* $100.00 $100.00 Dining Room* no longer rented separately* no longer rented separately* Kitchenette* no longer rented separately* no longer rented separately* Carpeted Room $60.00 $60.00 After Hours Open or Lock-up $50.00 1 $50.00 Damage Deposit* 1 $100.00 1 $100.00 *previously Dining Room & Kitchenette could be rented separately for at total of $90 ($75 + $15). Starting in 2009 dining room & kitchenette will be combined for $100 rental. * Separate check to be returned when keys are returned and if rooms are cleaned -up and no damage has occurred 2.15(0) M F..[, f RA Hutchinson Housing & Redevelopment Authority Regular Board Meeting Tuesday, September 21, 2010 7:00 AM Corrected Minutes CALL TO ORDER: Chairman Joel Kraft called the meeting to order. Members Present: Bill Arndt, LaVonne Hansen and Ruth Kimball. Staff Present: Jean Ward and Judy Flemming. 2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON AUGUST 17, 2010 LaVonne Hansen moved to approve the Minutes of the regular board meeting as written. Ruth Kimball seconded and the motion carried unanimously. 3. FINANCIAL REPORTS Ruth Kimball moved to approve the City Center General Fund payments of $40,981.23 for checks 7663 to and August 2010 Financial Statements and Park Towers payments of $160,273.79 for checks 11252 to 11292 and July 2010 Financial Statements. LaVonne Hansen seconded and the motion carried unanimously. 4. PARK TOWERS UPDATES a. FYI: New Logo Design b. Ruth Kimball move to approve Change Order #2 Parking Lot Improvement Project $990 to remove encroaching trees for sidewalk work. Bill Arndt seconded and the motion carried unanimously. c. LaVonne Hansen move to approve Resolution #10 -10 Approving 2011 Park Towers Budget. Ruth Kimball seconded and the motion carried unanimously. d. Bill Arndt moved to accept Weatherization Work at Park Towers for New Boilers and a Hot Water Heater in the amount of $130,970.00 and Authorization to Execute Contract. LaVonne Hansen seconded and the motion carried unanimously. e. Bill Arndt moved to set the Public Hearing for November 16 at 7:30 A.M. City Center Main Conference Room regarding any changes to the public housing goals, objectives, and policies. LaVonne Hansen seconded and the motion carried unanimously. 5. NE NEIGHBORHOOD UPDATE Bill Arndt moved to approve NEN SCDP Loans #8683 -8 Damlow, 8683 -9 Zackrison, 8683 -10 Dammann and 8683 -11 Rea contingent to the Loan Review Committee's approval. Ruth Kimball seconded and the motion carried unanimously. 6. HHPOP UPDATE Ruth Kimball moved to approve Schultz Existing Home CASA, HRA Entry Cost Loan contingent to the Loan Review Committee approval. LaVonne Hansen seconded and the motion carried unanimously. SCHOOL CONSTRUCTION PROGRAM 1116 LEWIS AVE UPDATE Jean Ward updated the Board on the proposed closing date of October 15 rh . September 21, 2010 Minutes Page 1 of 2 8. CONSIDERATION OF MEMORANDUM OF UNDERSTANDING WITH HUTCHINSON IDS FOR 2010/2011 SCHOOL YEAR Ruth Kimball moved to approve the Memorandum of Understanding with Hutchinson IDS for 2010/2011 school year. LaVonne Hansen seconded and the motion carried unanimously. 9. CONSIDERATION OF BUDGET FOR 755 MILWAUKEE AVE SW Bill Arndt moved to approve the budget for 755 Milwaukee Avenue SW along with authorization for the Executive Director to enter into a purchase agreement with a purchase price up to $65,000. Ruth Kimball seconded and the motion carried unanimously. 10. OTHER - FYI a. Planning Staff Meeting Agenda b. Foreclosure Update c. MHFA Energy Rebate Program coming back September 30, 2010 11. ADJOURNMENT Bill Arndt moved to adjourn and Ruth Kimball seconded. There being no other business, Chairman Joel Kraft declared the meeting adjourned. Recorded by Jean Ward, HRA Executive Director September 21, 2010 Minutes Page 2 of 2 1 1 L� 1j!RAA Hutchinson Housing & Redevelopment Authority Regular Board Meeting Tuesday, October 19, 2010 7:00 AM Minutes 1. CALL TO ORDER: Chairman Becky Felling called the meeting to order. Members Present: LaVonne Hansen, Ruth Kimball and Joel Kraft. Staff Present: Jean Ward and Judy Flemming. 2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON SEPTEMBER 21, 2010 AND CONSIDERATION OF MINUTES OF ANNUAL MEETING SEPTEMBER 21, 2010 • Joel Kraft moved to approve the Minutes of the regular board meeting as written. Ruth Kimball seconded and the motion carried unanimously. • Ruth Kimball moved to approve the Minutes of the Annual Board Meeting as written. Joel Kraft seconded and the motion carried unanimously. FINANCIAL REPORTS • Joel Kraft moved to approve the City Center General Fund payments of $82,692.96 for checks 7686 to 7695 and September 2010 Financial Statements. LaVonne Hansen seconded and the motion carried unanimously. • LaVonne Hansen moved to approve the Park Towers payments of $160,273.79 for checks 11293 to 11320 and August 2010 Financial Statements. Ruth Kimball seconded and the motion carried unanimously. 4. PARK TOWERS UPDATES a. LaVonne Hansen moved to approve Resolution #10 -11 Approving Park Towers Revised Lease effective November 1, 2010. Joel Kraft seconded and the motion carried unanimously. b. Jean Ward reviewed the Proposed 2011 Flat Rent with the Board. Joel Kraft moved to leave the proposed 2011 flat rent the same at the 2010 flat rent. Ruth Kimball seconded and the motion carried unanimously. c. Jean reviewed with the 12/31/2009 Board the Public Housing Assessment System (PHAS) score, 93 out of 100 High Performer. d. Joel Kraft move to approve Parking Lot project, change order #3 contingent to the engineer's cost analysis. Ruth Kimball seconded and the motion carried unanimously. e. Jean Ward gave the Board an update on the installation of the New Boilers and a Hot Water Heater. NE NEIGHBORHOOD UPDATE Joel Kraft moved to approve the Damlow Revolving Loan. Ruth Kimball seconded and the motion carried unanimously. 6. Update on 755 MILWAUKEE AVE SW After numerous addenda and negotiation the home was purchased for $62,500. 7. CONSIDERATION OF BUDGET FOR 318 ALAN STREET SW LaVonne Hansen moved to proceed with negotiating a purchase agreement for 318 Alan Street after 1116 Lewis Ave closes and requested that the Board be e- mailed to approve the purchase price prior October 19, 2010 Minutes Page 1 of 2 4y� ) I b) to entering into a purchase agreement for 318 Alan Street. Ruth Kimball seconded and the motion carried unanimously. 8. HHPOP UPDATE Joel Kraft moved to approve the Entry Cost Assistance loan up to $5,000 with exception to $1,000 homebuyer contribution requirement for Allison Duesterhoff, purchaser of 1116 Lewis Ave with updated closing date on or before October 29, 2010. LaVonne Hansen seconded and the motion carried unanimously. 9. OTHER - FYI a. Foreclosure Update 10. ADJOURNMENT There being no other business, Chairman Becky Felling declared the meeting adjourned. Recorded by Jean Ward, HRA Executive Director .Yonne Ffan�cn, Secretary/Treasurer October 19, 2010 Minutes Page 2 of 2 � I �� Hutchinson Public Library Board Minutes Monday, September 27, 2010 Present: Guy Stone, Abby Dahiquist, John Paulsen, Eric Yost, Roger Vacek, Stacey Nass, and Mary Henke, Ex -Offico Excused: Janet Vacek John called the meeting to order. The minutes from the last meeting were reviewed. A revision to the July 26, 2010 minutes was made to change Eric Yost's status from unexcused to excuse. Abby motioned to have the minutes approved with this change and was seconded by Guy. Old Business: 1. Legacy Fund Programs a. McLeod County "Bringing Books to Life -The Pioneer Trunk". The trunk is on display at the library. There is a brochure available in the library about the Pioneer Trunk. There is a $50 deposit to use the trunk and the deposit is refunded when the trunk is returned. Cost is approximately $30 -$50 to hire a presenter. The Pioneer Trunk was presented 12 times. b. Laura Ingalls Wilder tour to Walnut Grove on August IL There were 9 free bus trips made for this tour. Comments from participants were considered good and favorable. c. Alison McGhee, author of teen books- September 23 at 9:00 am at the Hutchinson High School. One class from the high school attended. Mary contacted an English teacher from the high school. It was discussed that next time more teachers from the high school and from Ridgewater College should be contacted. d. Kevin Strauss, storyteller — Wednesday, September 29 at 7:00 pm — Storyteller for all ages to tell Minnesota stories. Kay Johnson from the Hutchinson Leader interview him for the newspaper. e. Minnesota's Greatest Generation "The Accidental Hero" — Patrick Dewane on Tuesday, October 19 at 7:00 pm. Inform the following groups about the presentation: Veterans, auxiliary's, History Center, Senior Center, Evergreen, Ridgewater College history and English departments, High School history and English departments, Maplewood Academy, City of Hutchinson (web site) and Chamber of Commerce (web site). All board members asked to bring folding chairs. 2. Children's Summer Programs a. Make a Splash —Read —Sherry Lund — 520 kids signed up for summer reading this year which was up from last summer. This year the program retained more kids for the duration of the program so more of them finished than in previous summers. We discuss why the program retention was good. Sherry felt that it had a lotto do with having a core group of students who join every year. Also, the prizes are get better as the kids stick with the program, including Dairy Queen coupons and Cash Wise video coupons. rich) b. Stories in the Park— had good attendance all summer. There were close to 100 kids that showed up a few times. c. Schiffelly's Puppet Show —went well and was well attended with close to 400 participants. d. One Story, Many Lands — is the theme for next summer's reading program. 3. 2011 Funding Request from the city and county a. $148,031 is funded from the city to Pioneerland for staff salaries, books, materials and automation. $187,000 is funded from the county to the four libraries in the Pioneerland system, $79,712 of that amount is given to the Hutchinson Public Library. There was some discussion about the Hutchinson library breaking away from the Pioneerland system but it was decided that opting out of Pioneerland would be more expensive than the fees paid to say in the system. No cuts are currently being planned to Pioneerland for next year. New Business• 1. New LibraryAssWants Maria Jacobs who is a high school junior has been hired to work part time in the library. Kurt Dahlquist has been hired through a vocational rehab program to work at the library in a 1 month trial position working two 3 hours shifts /week. The main responsibilities of the library assistants are to shelve books. 2. Arts and Crofts Used Book Sale The book sale raised $1385 which was matched another $500 by Thrivent Financial. The amount raised was slightly less than in previous years. 108 boxes of books were sold. Leftover books were taken to the recycle center. Next Meeting: Monday, October 25, 2010 at 4:30. Guy motioned to adjourn the meeting. Submitted by Stacey Nass nN) M 4W TO: Citizens of the Hutchinson Fire District, Mayors, City Councils, and Town Board Supervisors Frorm Brad Emans, Fire Chief Date: 12/01/2010 Re: Monthly Update on Activities of the Hutchinson Fire Department for November 2010 Fire Department Response: The Fire Department responded to 32 calls for service in the month of November. Fire Officer Only Response: A "fire officer only" responded to 9 calls in November savin the Hutchinson Fire District the cost of a "general' alarm estimated at $1,602.00 for the month. Response Time (First Emergency Vehicle Out of the Door): November -4 minutes 21 seconds. Example of a Few of the Calls: • The FD responded to an apartment fire in the northeast part of the city, upon arrival they encountered a stove on fire, the flames were extinguished and smoke removed from the unit; • The FD responded to a two vehicle partial head -on collision in the rural fire district where had to extricate one victim; • The FD responded to a large four wheel drive tractor fire in the rural fire district, the tractor still in the field was a total loss; • The FD responded to an alarm in a large multifamily apartment building when a contractor was hanging sheetrock and did not cover the smoke detectors; • The FD responded to an attic fire in the southeast part of the city when an electrical problem caused a six foot square area to be burned away under the smoldering insulation; • The FD responded to 8 carbon monoxide calls in November, remember to put new batteries in your CO detector and place the detectors with -in 10 feet of every sleeping room. II(c) Breakdown of the Calls for the Month: City Type of Call Number for the Month Residential 1 CommerciaVlnd ustrial 4 School 5 - Mult-Family School 0 Grass 0 Medical 4 CO 6 Rescue 0 Haz -Mat Leak ilk 0 Vehicle 0 _ Sky -W 0 Mutual Aid _ 0 Total — _— 20 Structure Fires 1 _ Arson 0 Rural: Tvpe of Call Number for the Month Residential 0 Commercial / Industrial 0 School 0 Farm Building 0 Grass 1 Medical 6 CO 2 Rescue 2 Haz-Mat Leak/Spill 0 Vehicle 1 Mutual Aid 0 Total 12 Structure Fires 0 Anson 0 Training: Firefighters trained on the following topics /equipment in October: • Firefighters honored one of their own with a "Oath of Office" ceremony for our newest Lieutenant Matt Sturges; • Firefighters trained on the NEW high pressure rescue tools at the training site, the various tools used for auto extrication, industrial extrication, and farm machinery extrication were purchased from a grant received from the Insurance Company "Fireman's Fund ", and another anonymous donor; • Page 2 I I ( e-) • Firefighters conducted live fire training on the third floor of our training tower, this training was very important considering the number of apartment fires encountered already this year, plus it gives our new firefighters an opportunity to train with real fire in a controlled environment; • Lieutenants trained the firefighters on safety issues by conducting a bumper to bumper safety session on the trucks that they are responsible for. Such topics as driving, hand tools, power tools, and ladder work, were discussed. Fire Prevention I Public Relations I Other Information: • As a result of the loss of our fire inspector at the end of October, we had one extra vehicle; we determined that this would be the opportune time to trade our 1999 Chevrolet pickup (Command vehicle) and our 2005 Dodge Dakota pickup (Fire Inspector vehicle) for a used/newer Command/Travel vehicle. We were able to trade both vehicle for a 2007 Chevrolet Tahoe even - up, allowing us to remove the 1999 Chevrolet from the 2013 Capital Improvement Plan and reduce our overall fleet responsibility by one vehicle; • Escorted the girls volleyball and the girls swim team out of town to the State Tournament; • Escorted Santa Claus into Hutchinson to meet the kids; • Conducted a tour /prevention /safety class for the following: 1. Cub Scout group; 2. Three (3) Early Childhood and Family Education (ECFE) groups; 3. Southwest Minnesota Foundation; 4. Kid's Incorporated pre - school; 5. Four (4) King's Kids pre - school classes; 6. Northwood's Elementary pre - school. Measurements: Number of calls that required more than one engine, one IC, and four firefighters and one Engine for November 8 Estimated dollars "saved in property" by the Hutchinson Fire Department response for the month of November: $160,000 Estimated dollars "lost in property" to fire for the November. $10,000 • Page 3 i I (C-) MINUTES Parks, Recreation & Community Education Advisory Board October 4, 2010 Members present were Jay Bartholomew, Chad Czmowski, Mary Christensen, John Rodeberg, Elizabeth Hanninen and Eric Opland. Also present were Dolf Moon and Karen McKay. The meeting was called to order at 5:15 pm. A motion was made by Chad Czmowski and seconded by Mary Christensen to approve the minutes dated August 2, 2010. The board unanimously agreed. Three new board members were introduced John Rodeberg, Elizabeth Hanninen and Eric Opland. One vacant position remains. OLD BUSINESS City /School Advisory Committee — The advisory committee has meet twice and will continue to meet every other month rather than quarterly as originally planned. School and City representatives will seek opportunities to share and compare financial and volunteer resources that could benefit the community. Crow River Dam — The Crow River Organization of Water donated $1,500 for plant materials to help stabilize the south bank of the Crow River near the dam. Project — School Project — The area of the former baseball field near the High School has been graded, seeded and is greening up. The new baseball infield has been over seeded in preparation for spring use. A batting cage will be installed near the Middle School. Soccer, football, track and baseball activities will be taking place in the area of the High School and Middle School. Summer Program Comparison — The Board reviewed a comparison of 2009 and 2010 participant numbers. Youth program participation remains strong while adult enrichment numbers have declined some. NEW BUSINESS Budget - City The Board received a budget comparison from 2008, 2009 and 2010 showing revenue expectations and expenditures. Personnel costs are the largest expense in the Parks and Recreation budget. Parent volunteer coaches have reduced expenses by $30,000 since 2003. Participant fees were adjusted to reflect the savings. John Rodeberg shared his concern that if fees are raised too much will programs lose participants. Dolf told the Board that fees are held as long as possible and are raised on a three year rotation. New Ulm, a city similar in population to Hutchinson has a budget of $2.9 million and is expected to generate $750,000. They have two thirds less park acreage as Hutchinson and the same number of park maintenance employees. New Ulm currently receives $2 million more in Local Government Aid than Hutchinson. There has not been a cut in services despite cuts in personnel in Hutchinson. � I U) I% MINUTES PRCE Advisory Board October 4, 2010 Page two Riverside Park/Jaycees Project — The Jaycee's fundraiser concert in the spring generated $20,000 for new playground equipment in Riverside Park. The proposed project will cost $44,000 the remainder of the cost will be taken from the parkland dedication fund. The request is on the next City Council Agenda. Once approved, the structure will be installed before winter. Mulch will be used under the play area. Most playground equipment has a life expectancy of 15 years. The old play equipment is refurbished by the distributor and sent to third world countries. Riverside Park is heavily used. Recreation Center Schedule — The Recreation Center will be closed on Friday beginning November I" due the recent layoffs of city staff. It will be open for private rentals and also open at 2:30 pm for after school activities. The Indoor Playground will be set up Monday through Thursday; versus the current Monday, Wednesday and Friday schedule. Open basketball will be available Monday through Friday 9 am to 2:30 pm. An adult group that usually gets together Fridays has been surveyed and will try to reschedule. A noticeable reduction has been seen at the Senior Center. Revenues are down $12,000 from this time last year. The number of trips being held is down. Fall Program Registration —The Board received a comparison of 2009 and 2010 fall program participant numbers. Several of the programs have not started and are still receiving registrations. It is a good indication of interest. BOARD MEMBER ITEMS Mary Christensen has received many inquiries regarding lights at the skateboard park near Second Avenue SE. A group has been formed to discuss the issue. ADJOURNMENT The meeting was adjourned at 6:10 pm by a motion made by John Rodeberg and seconded by Chad Czmowski. The Board unanimously agreed. Resource Allocation December 7,2010 4:00 4:00 PM Committee Hutchinson City Center Attendees: Steve Cook, Bill Arndt, Gary Plotz, Jeremy Carter, Kent Exner (Committee Members) Dolf Moon, John Olson, Dan Jochurn (Contributing Participants) Meeting Minutes 1. School Road NW Project —review Neighborhood Meeting discussions and upcoming Public Hearing - Kent E. provided a brief review of the recent project Neighborhood Meeting. Some property owners communicated concerns related to boulevard widths and driveway access points. City staff explained at the meeting that Mn/DOT standards are must be satisfied in determining the boulevard width and that driveway accesses shouldn't have any issues with the street narrowing. The RAC agreed that the street typical section should be designed and constructed as currently proposed by City staff. Kent E. also informed the RAC that the estimated project construction cost would be increasing about $130,000 in comparison to the cost estimate previously provided to the City Council due to the need to construct a 10 -ton roadway section per Mn/DOT requirements. In regards to public improvement assessments, the currently proposed $30 per front -foot rate will be slightly lowered by City staff to account for past Mn/DOT detour agreement proceeds for TH 7 and TH 15 projects. 2. City Forestry Maintenance Policy — provide overview of draft policy - John O. provided and reviewed a draft of the proposed City Forestry Maintenance Policy. The RAC asked that disease control/prevention, public information resources, possible joint -city maintenance arrangements, and potential contract forester /arborist services be addressed within the policy. City staff plans to review this policy with the Tree Board later this month and bring a final draft to the City Council at one of the January meetings. 3. Potential Parking Lot B Improvement Assessments — review recent discussions with the School District - Kent E. reviewed a memo that was provided to the School District regarding potential assessments for Municipal Parking Lot B. The RAC concurred that the proposed assessment criteria seemed fair and justifiable. City staff will continue to work with the School District as this project is developed. 4. Wind Energy Discussions — review recent meetings and current action items - The RAC briefly reviewed a recent teleconference with a wind energy consultant. At this point, the RAC agreed that City staff should proceed with the FAA application process for two potential sites. Also, per communications to City staff, Hutchinson Utilities Commission intends to install a new electric meter at the W WTF in early January so electric base loads can be more accurately determined. 5. Other Discussion - The RAC briefly reviewed the need/purpose of existing bicycle lanes in some specific locations. Kent E. stated that a review of the bicycle lane system/configurations would be performed within the upcoming comprehensive planning process in 2011. I I (,c-) Planning, Zoning, and Building Dept. Monthly Report November, 2010 Building Department Permit Activities 11/2009 11I2h10 2009 Year to Date 2010 Year to Dates Total Number Inspections 115 129 1495 1495 Building Permits Issued by Type Number of Permits & Valuation Number of Permits & Valuation Number of Permits & Valuation Year to Date Number Permits & Valuation Commercial (new) 3 - $1,952,000 1 - $18,312,000 7 - $3,052,000 4 - $19,611,400 Commercial Additions/ Remodels 8-$181,950 6 - $114,362 62 - $8,338,817 77 - $2,762,462 Industrial (new) 0 0 2 - $2,645,000 2 - $196,000 Industrial Additions /Remodels 0 1 - $194,000 1 -$418,800 4-$696,000 Fire Sprinkling 0 2-$20,726 9 - $156,725 7-$102,491 Total New Residential Units (Single Family, twins, townhomes) 0 0 3-$588,000 6 - $1,034,000 Residential misc. (additions, repairs, remodels, etc) 2-$9,400 15 - $28,750 64 - $536,260 151 - $1,339,013 Set fee permits (reside, reroof, window replacement, misc.)* 39 38 604 465 HRA building permits 1Q Subtotal Building Permits: 52 - $2,143,350 65 — $18,669,838 $15,735,602 $25,741,366 Mechanical 20 - $181,144 33-$76,160 181 - $1,332,384 231 - $747,522 Plumbing* 7 2 75-$14,253 71 -$69,300 Signs* 3 2 45 44 Total Permits issued and valuation 82 - $2,324,494 102 $18,745,998 1053 - $17,082,239 1064 - $26,55 Set fees not included in valuation Facilities Management/Maintenance Evergreen Meals served in November Week Of Hutchinson Towers Lake Glencoe Brownton Stewart 11/1 -11/5 240 169 84 120 49 45 11/8 -11/12 249 163 77 153 43 75 11/15 -11/19 257 179 87 135 51 50 11/22 -11/24 141 98 38 84 26 31 11/29- 53 35 13 26 5 10 Total 940 6441 299 518 174 211 Total Meals served in November 2786 (Site was closed November 25, 26 and 30 Other Building Inspection Activities: Attended SW MN Chapter ICC meeting — On -going plan reviews and inspections for HAHC Senior Housing project — Inspections on several HRA projects — Met with contractor on 3M project Planning and Zoning Monthly Activities November, 2010 Activity Number Additional Info. Zoning Review of Building Permits 13 Zoning Review of Sign permits 2 Planning /Zoning Applications Provided 1 Rezone McLeod County property from R -1 to 1 -1 Predevelopment Meetings/ 1 Potential new business — Pre-application Assistance Highway 15 So. Planning Commission Applications Conditional use permit for High Processed 0 School Greenhouse was withdrawn Joint Planning Applications 0 Reviewed and Processed Zoning Enforcement Cornerstone Commons 2 Encroachment, Valley Chevrolet — not permitted access point. Misc. Meetings Attended 7 2 - Bi- weekly staff meeting, MnDOT meeting Cornerstone Commons, 1209 Lewis Avenue update, site meeting Birchwood — landscaping /deck discussion, Public Arts Commission, meeting with potential new business Highway 15 So. �i