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cp02-28-1984 cHUTCHINSON
CITY
CALENDAR
WEEK OF
February 26T O March 3
1984
it
WEDNESDAY
-29-
LEAP YEAR
SUNDAY
-26-
1
THURSDAY
-1-
5:30 P.M. - Council
& Community Develope-
ant - Fire Hall -
ix increment financ-
ig workshop
MONDAY
-27-
TUESDAY
-28-
1:00 P.M. - Utilities Commission
2:00 P.M.
- Open
Bids at
City
Meeting at Utilities
Hall
for Project
Office
84 -01,
Part
II
7:30 P.M.
- City
Council
Meet -
ing
at City
Hall
FRIDAY
-2-
VACATION:
MARLOW PRIEBE - Gone Until
April 2
SATURDAY
-3-
0
0
AGENDA
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, FEBRUARY 28, 1984
✓1. Call to Order - 7:30 P.M.
y2. Invocation - Reverend Darrel Thalmann
3. Consideration of Minutes - Regular Mceting of Feiroary 14, 1984
Action - Motion to approve - Motion to approve as amended
4. Routine Items
J(a) Reports of Officers, Boards and Commissions
1. Fire Department Minutes dated January 31, 1984
2. Monthly Financial Report - January, 1984
3. Airport Zoning Board Minutes dated January 12, 1984
4. Park & Recreation Board Minutes dated January 4, 1984
5. Planning Commission Minutes dated January 17, 1984
,;r(b) Consideration of Request for Reduced Trash and Refuse Rate
by Anne M. Groehler
Action - Motion to reject - Motion to approve
/(c) Resolution No. 7664 - Resolution for Purchase
Action - Motion to reject - Motion to waive reading and adopt
5. Public Hearing - 8:00 P.M.
,/(a) Proposed Reconstruction of T.H. 7 from Fifth Avenue NE
to East City - Limits I t
Action - Motion to close hearing - Motion to reject -
Motion to approve and adopt Resolution
6. Communications. Reauests and Petitions
,,Aa) Consideration of Expanding the Parking Assessment District in
Lieu of Providing Off Street Parking under the City's Zoning
Ordinance for a New Development
Action -
COUNCIL AGENDA
FEBRUARY 28, 1984
7. Resolutions and Ordinances
r✓R�(a) Consideration of Resolution Accepting Bid and Awarding
Contract for Project No. 84 -03
Action - Motion to reject - Motion to approve and waive
reading and adopt Resolution No. 7660
„/(b) Consideration of Resolution of Appreciation on
Retirement of Finley Mix
Action - Motion to reject - Motion to approve and adopt
Resolution,No. 7662
,Kc) Consideration of Resolution of Appreciation for Mark Kaping
(Requested by Alderman Mikulecky)
Action - Motion to reject - Motion to approve and adopt
Resolution No. 7663
8. Unfinished Business
,/(a) Consideration of Planning Commission Recommendation for-Street
Name in Helland's Fifth Addition
Action - Motion to reject - Motion to approve
i(b) Consideration of Recommendation of Public Facilities Task
Force
Action -
/(c) Consideration of Refunding 1981 Parking Bonds and Refunding
1980 Tax Increment Bond Issue (Evergreen Apts. & Misc.) and
Refunding S &L Tax Increment Bonds
Action - Motion to reject - Motion to approve and waive reading
and adopt Resolution
9. New Business
(a) Consideration of Delinquent Slater & Sewer Accounts
Action - Motion to authorize extension of payment period -
Motion to authorize discontinuation of service
g /(b) C onsideration of Remodeling Exterior of Municipal Luqior Store
and Purchasing Cooler
Action -
2
0 0
COUNCIL AGENDA
FEBRUARY 28, 1984
if(c) Consideration of Phvsical Fitness Program for Police Department
Action -
y(d) Consideration of Repealing Ordinance No. 518 Relating to
Transportation Board
Action - Motion to reject - Motion to approve and waive
first reading of Ordinance 01/84 and set second reading
for March 13, 1984
v(e) Consideration of Request for Conditional Use Permit Submitted
by Hutch Agri -Tech with Favorable Recommendation of the
Planning Commission with Contingencies
Action - Motion to reject - Motion to approve and waive
reading and adopt Resolution No. 7661
✓(f) Consideration of Sketch Plan Submitted to McLeod County by
Gerald Gassman with Favorable Recommendation of Planning
Commission
Action - Motion to reject - Motion to recommend approval
to McLeod County
/(g) Consideration of Conditional Use Permit Submitted to McLeod
County by Sue Callier with Favorable Recommendation of Planning
Commission
Action - Motion to reject - Motion to recommend approval
to McLeod County
L h) Consideration of Establishing Semi - Annual Payments for
On Sale Liquor Licenses (Requested by Alderman Mikulecky)
Action -
10. Miscellaneous
j(a) Communications from City Administrator
%ill. Verified Claims
`J -
Action - Motion to approve and authorize payment from appropriate
funds
J2. Adjournment
M11
MINUTES
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, FEBRUARY 14, 1984
1. The meeting was called to order by Mayor Stearns at 7:30 P.M., with the
following present: Alderman Mike Carls, Alderman John Mlinar, Alderman
Marlin Torgerson, Alderman Pat Mikulecky, and Mayor Robert H. Stearns.
Also present: City Administrator Gary D. P1otz and City Attorney James
Schaefer.
2. INVOCATION
In the absence of a minister, there was no invocation.
3. MINUTES
The minutes of the regular meeting of January 24, 1984, were approved
unanimously.
4. ROUTINE ITEMS
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. Building Official's Monthly Report - January 1984
2. Planning Commission Minutes dated January 17, 1984
3. Library Board Minutes dated January 30, 1984
4. Nursing Home Board Minutes dated December 22, 1983
5. Fire Department Minutes dated January 16, 1984
There being no discussion, the minutes were ordered by the Mayor
to be received for filing.
(b) CONSIDERATION OF REQUEST FOR REDUCED TRASH AND REFUSE RATE BY
FRED GAUGER
It was moved by Alderman Mlinar, seconded 'by Alderman Carls, carried
unanimously, to approve the request for reduced trash and refuse
rate.
(c) RESOLUTION NO. 6755 - RESOLUTION FOR PURCHASE
It was moved by Alderman Mikulecky, seconded by Alderman Mlinar
and carried unanimously, to waive reading and adopt Resolution No. 6755.
5. PUBLIC HEARING - 8:00 P.M.
Mayor Stearns called the hearing to order at 8:00 P.M. and read publication
No. 3205for assessment roll No. 190 - Lipke Addition. There was no one
present to be heard.
COUNCIL MINUTES
FEBRUARY 14, 1984
City Administrator Plotz noted that this is the first time the
council is activating a deferred assessment and that several
alternatives can be considered in making the assessment. Questions
should be discussed with City Engineer Priebe before adopting
the assessment roll. City Attorney Schaefer suggested the public
hearing can be adjourned now and reconvened later with the engineer
present.
Alderman Mlinar made a motion to continue the public hearing to
a later date. Motion was seconded by Alderman Torgerson and carried
unanimously.
6. COMMUNICATIONS, REQUESTS AND PETITIONS
None
7. RESOLUTIONS AND ORDINANCES
None
8. UNFINISHED BUSINESS
(a) Consideration of Adoption of Minnesota Uniform Fire Code by City
of Hutchinson (DEFERRED JANUARY 24, 1984)
After discussion, a motion was made by Alderman Torgerson to
approve the adoption of the Minnesota Uniform Fire Code and
set public hearing for March 13, 1984, at 8:00 P.M. Motion
was seconded by Alderman Carls and carried unanimously.
(b) DESIGNATION OF COUNCIL'S REPRESENTATIVE TO DOWNTOWN DEVELOPMENT
DISTRICT ADVISORY BOARD (JOHN MLINAR) AND REPORT BY CITY ATTORNEY
(DEFERRED JANUARH 24, 1984)
City Attorney Schaefer reported that the Downtown Development
District Advisory Board can be disbanded, since the Community
Development Corporation has assumed its duties. He has drafted
a resolution which would dissolve the board.
A motion was made by Alderman Torgerson to waive reading and adopt
Resolution No. 7656 Dissolving the Downtown Development District
Advisory Board. Motion seconded by Alderman Mlinar and carried
unanimously.
(c) CONSIDERATION OF IMPROVING ONE BLOCK OF FRANKLIN STREET, PROJECT 84 -05
(DEFERRED JANUARY 24, 1984)
Discussion on this project reviewed the fact that it is not included
in the 1984 project total for bonds and that it can be done by
interim financing and included in a later bond issue either in 1984
or in 1985. Residents have requested the improvement due to the
condition of the street; improvements on the adjacent section of
Franklin Street are not scheduled for immediate consideration.
-2- .
COUNCIL MINUTES
FEBRUARY 14, 1984
Alderman Torgerson made a motion to approve the improvement and
set public hearing for April 10, 1984 at 8:00 P.M. Motion was
seconded by Alderman Mikulecky and carried unanimously.
Alderman Torgerson made a motion to waive reading and adopt
Resolutions No. 7645 and 7646. Motion was seconded by Alderman
Mikulecky and carried unanimously.
(d) CONSIDERATION OF ADVANCE REFUNDING OF 1981 PARKING BONDS (DEFERRED
JANUARY 24, 1984)
City Administrator Plotz advised that the city is awaiting reports
which are needed to study this question. The council requests that
bonding consultant Bill Fahey be present when the matter is discussed.
On a motion by Alderman Carls, seconded by Alderman Mlinar and
carried unanimously, the matter was tabled indefinitely.
City Administrator Plotz stated that, in the opinion of the Dorsey
law firm, this matter would have no effect on any pending litigation.
(6) CONSIDERATION OF PROJECT 84 -06 FOR LYNDALE AVENUE AND HANSON DRIVE
(DEFERRED JANUARY 10, 1984)
After discussion, a motion was made by Alderman Mlinar to approve
the project including both Lyndale Avenue and Hanson Drive and to
set public hearing for April 10, 1984, at 8:00 P.M. Motion was
seconded by Alderman Mikulecky. Motion was made by Alderman Carls
to waive reading and adopt Resolutions No. 7657 and 7658. Motion
seconded by Alderman Mlinar and carried unanimously.
(f) CONSIDERATION OF PROJECT 83 -10, ASSESSMENT ROLL NO. 186
The owner of the only affected property, Lorraine Meyer, wants to
do the watermain improvement herself. There was discussion of whether
a franchise is necessary in such an instance and whether a number of
such private installations would have an adverse effect on the city's
long range plan. The City Engineer is working on a plan to make
water service for sprinkling systems more accessible to all affected
properties.
Alderman Torgerson made a motion to waive reading and adopt Resolution
No. 7659 Rescinding a Portion of Resolution No. 7633 Entitled "Resolution
Adopting Assessment ". Motion was seconded by Alderman Mlinar and
carried unanimously.
(g) CONSIDERATION OF PURCHASING WESELOH PROPERTY, 228 MAIN ST. N. (FORMERLY
SUNNY'S ANTIQUES LOCATION) (REQUESTED BY ALDERMAN MIKULECKY)
It was the consensus of the council that the city is not interested
in purchasing this property and that no formal action is necessary.
(3)
J
COUNCIL MINUTES
FEBRUARY 14, 1984
(h) CONSIDERATION OF PURCHASING ALLEN PROPERTY FOR LIQUOR STORE
EXPANSION (REQUESTED BY ALDERMAN MIKULECKY)
It was the consensus of the council that the city is not interested
in purchasing this property and that no formal action is necessary.
9. NEW BUSINESS
(a) CONSIDERATION OF PROPOSED CLOSING OF HUTCHINSON COURT
Police Chief Dean O'Borsky requested that this item be dropped
from the agenda since he and Clerk of Court Lloyd Lipke are
discussing it privately.
(b) CONSIDERATION OF AWARDING CONTRACT FOR ARCHITECTURAL SERVICES TO
KORNGIEBEL ARCHITECTS, WITH INCLUSION OF CONSULTANT SERVICES OF
DAVID R. SMITH, FOR LIBRARY PROJECT (SEE ITEM 4 -a (3))
The library board recommends approval of an amended contract
which includes the consultant services of David R. Smith.
Additional services will be at no extra charge.
Alderman Mlinar made a motion to approve and enter into contract
for architectural services with Korngiebel Architects, with inclusion
of consultant services of David R. Smith. Motion was seconded by
Alderman Carls and carried unanimously.
(c) CONSIDERATION OF ADOPTING THREE YEAR PLAN FOR SPRINKLING
Fire Marshall George Field submitted a sample letter which could be
sent to affected property owners informing them of a three year
time frame for complying with the fire code sprinkling requirements.
Mayor Stearns commented he wishes it could be held off longer while
means of helping merchants financially could be investigated. The
Community Development Corp. could perhaps help develop a "package"
combined with the alley beautification which would help soften the
impact of the required improvements. Alderman Torgerson commented
he knows as a fireman that many basements are bad, but we can't
spring it on people too fast. State Fire Marshal says as long as
the city is starting on the problem, this is acceptable. City
Attorney Schaefer advised that if we don't send the letter now, it
should not be tabled for too long a time. City Administrator Plotz
stated he is trying for tax increment financing assistance.
No formal action was taken.
(d) CONSIDERATION OF APPROVING SPECIFICATIONS FOR DEMOLITION OF
PLOWMAN BUILDING AND ADVERTISING FOR BIDS
After discussion, Alderman Carls made a motion to approve
specifications and advertise for bids for March 6, 1984 at
2:00 P.M. Motion was seconded by Alderman Mlinar and carried.
Alderman Mikulecky abstained from voting because of pending
litigation.
(4)
0 •
COUNCIL MINUTES
FEBRUARY 14, 1984
(e) CONSIDERATION OF AWARDING CONTRACTS FOR 1984 IMPROVEMENT PROJECTS
After discussion, a motion was made by Alderman Torgerson to
award contracts and waive reading and adopt Resolutions 7645,
7646, 7647, 7648, 7649, 7650, 7651, 7652, 7653 and 7654.
Motion was seconded by Alderman Mlinar and carried unanimously.
(f) CONSIDERATION OF SUBDIVISION AGREEMENT FOR HELLAND'S FIFTH ADDITION
City Administrator Plotz noted that past subdivision agreements
have not been formally approved by the council. It is felt that
it is better procedure to have such agreements approved for the
record. Alderman Torgerson made a motion to approve and authorize
signing the agreement. Motion was seconded by Alderman Mikulecky
and carried unanimously.
(g) CONSIDERATION OF WASTEWATER TREATMENT PLANT MODIFICATIONS
Maintenance Director Ralph Neumann informed the council that
Hutchinson Technology is installing pretreatment facilities
which will help reduce our present overload. Other industries
are also involved in modifying their output of waste materials.
The modifications suggested for the new plant would help make
it more efficient. It was noted that the new facility is
projected to have a 20 year life.
Alderman Mlinar made a motion to approve the treatment plant
modifications recommended by Maintenance Director Neumann.
Motion was seconded by Alderman Carls and carried unanimously.
(h) CONSIDERATION OF TRANSFERRING $59,000 OF THE PROCEEDS FROM THE
SALE OF THE OLD ARMORY INTO A SEPARATE INTEREST BEARING ACCOUNT.
(REQUESTED BY ALDERMAN MIKULECKY)
Alderman Mikulecky's opinion is that the annual $7000 payment
to retire the incurred debt on the new armory shall be made from
a separate interest bearing account per city charter. City
Attorney Schaefer's opinion is that the old armory and new armory
are independent actions and are not linked. The city agreed to
assist the National Guard in building a new facility and in
a separate action bought their old facility for use as a community
facilities /senior activity building. City Administrator Plotz
and Mayor Stearns stated their similar understanding of the
situation. When the old armory was sold, proceeds of the sale
were designated for similar community facility use.
Alderman Mikulecky made a motion to transfer $59,000 of the proceeds
from the sale of the old armory into a separate account. There was
no second to the motion and it failed. No further action was taken.
(5)
COUNCIL MINUTES
FEBRUARY 14, 1984
(i) CONSIDERATION OF FIRE DEPARTMENT PURCHASE OF MISCELLANEOUS ITEMS
Alderman Torgerson reviewed the fact that there are funds
remaining in the construction bond fund to finish the parking
lot and purchase these additional needed items. Any surplus
remaining in the bond fund after December 31, 1984, must be
returned. After discussion, Alderman Mlinar made a motion to
authorize expenditure of $10,747.82 for the items listed.
Motion was seconded by Alderman Torgerson. Motion was then
amended by Alderman Carls to authorize expenditure of $10,500
for the purchase of the miscellaneous items listed. Seconded
by Alderman Torgerson. The expenditure of $10,500 was carried
unanimously.
10. MISCELLANEOUS
(a) COPTNNICATIONS FROM CITY ADMINISTRATOR
City Administrator Plotz discussed the key system for the gas pumps
used by the city and the school district. It is recommended that
an alternative method be used on an experimental basis due to the
high maintenance costs and security Problems associated with the
aging present system. The city would experiment with a card
system which would record vehicle, driver and usage. Casoline
could be purchased for 4 3/4C /gal above cost and no additional
maintenance cost. The city would do this with 10 vehicles for
about 2 months. Alderman Torgerson made a motion to authorize
this trial method for two months. Motion was seconded by Alderman
Mlinar and carried unanimously.
Future workshop times were established.
held Thursday, February 16, 1984, from
at City Hall. Crow River Cable will be
On Thusday, March 1, 1984, at 5:30 P.M.
with the Community Development Corp. at
tax increment financing.
(b) COMMUNICATIONS FROM ALDERMAN MIKULECKY
Council
5:15 P.M.
included
the coun
the Fire
workshop will be
to 7:55 P.M.
in the agenda.
,il will meet
Hall to discuss
Alderman Mikulecky inquired as to the status of the pending
litigation against the city. City Attorney Schaefer responded
he has not yet been advised by our insurance company as to the
name of the attorney who has been assigned to the case. The
Dorsey law firm must also provide an opinion on whether we can
proceed with tax increment projects at this time.
11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
Alderman Carls made a motion to approve claims except for two,
and authorize payment from appropriate funds. Motion seconded
by Alderman Mlinar and carried. Alderman Mikulecky abstained
from voting on parking bond funds.
12. ADJOURNMENT
The meeting adj ed at 9:55 P.M.
o f (6)
0
Minutes
Fire Department - Centennial
Tuesday, January 31,
46
Committee
1984
The meeting of the Centennial Committee was called to order on Tuesday,
January 31, 1984 at 7:00 P.M. Members present: Chairman, Larry Thomp-
son, Lloyd Schlueter, Ford Rolfe, Chief Orlin Henke, Dale McLain - Sec.
Treasurer, Ray Fitzloff, Ray Plath, Mike Monge, Mark Christenson, Judy
Helgemo.
Larry said Dale McLain was treasurer as well as secretary for this
committee.
Some ideas that were discussed were:
1. Old equipment and where it is located
2. Ideas for display and what to do with it in the event
of bad weather
3. Bell in lobby of Fire Hall should have sign made to identify
its use in the past.
4. Mike Monge reported he had just started with putting ideas
together for the parade.
5. Mark Christenson and Eric Smith will make story for the
Fire Chiefs' magazine and also are reading past history
in the minutes. Mark quoted a piece from the Leader written
about the Fireman's Dance and the proper position to hold
your partner,
6. Butch Henke asked for date when information should be put
into the smoke eater. It was decided this should be done
about June 15, 1984. Butch would like to plan a round table
discussion on KDUZ in the end of August, 1984, so this can
be promoted then.
7. Eric Smith and Mark Christenson have talked to Cathy Nevanen
and they will be starting with a monthly article on the Fire
Department to be written by the Leader.
8. Mike Monge suggested that the Department put a video tape
together along with the cable TV, both as a record of history
and a way to promote the 100th celebration.
9. Historian Ray Plath will be responsible for information to
be recorded as to the events that take place during the
100th year. Lloyd Schlueter and Ford Rolfe - Old Equipment -
said that a) Lida Rolander - old uniforms, b) St. Lawrence, S.D.,
- old pumper, c) Brownton - hose cart
10. Open house committee - Butch Henke, Clint Gruett - No report.
11. Food Committee - Jeff Wegner - No report, but it was decided
that the regular food committee would be used to help.
12. Relief Committee - Ray Fitzloff, Earl Fitzloff - Ray said
they had talked briefly but no idea came out of their discussion.
13. Ladies Auxillary - will look into having t- shirts, buttons -
Monge - 911 give away stickers.
14. Butch Henke showed new fire department badge and it was suggested
we order 320.
Secretary,
Dale A. McLain
JANUARY
CITY OF HUTCHINSON FINANCIAL REPORT - 1984
JANUARY
REVENUE REPORT - GENERAL FUND
JANUARY
YEAR TO
ADOPTED
BALANCE
PERCENTAGE
108808.00
MONTH
DATE ACTUAL
BUDGET
REMAINING
USED
TAXES
0.00
0.00
1103339.00
1103339.00
0.00
LICENSES
74.00
74.00
15050.00
14976.00
0.00
PERMITS AND FEES
5845.95
5845.95
38800.00
32954.05
0.15
INTER - GOVERNMENT REVENUE
0.00
0.00
905083.00
905083.00
0.00
CHARGES FOR SERVICES
15509.76
15509.76
349111.00
333601.24
0.04
FINES & FORFEITS
889.64
889.64
23000.00
22110.36
0.04
MISCELLANEOUS REVENUE
18867.48
18867.48
176915.00
158047.52
0.11
CONTRIBUTIONS FROM OTHER FUNDS
0.00
0.00
423000.00
423000.00
0.00
REVENUE FOR OTHER AGENCIES
343.19
343.19
200.00
- 143.19
1.72
TOTAL
41530.02
41530.02
3034498.00
2992967.98
0.01
EXPENSE REPORT
GENERAL FUND
MAYOR & COUNCIL
370.78
370.78
28366.00
27995.22
0.01
CITY ADM. /CITY CLERK
2577.82
2577.82
108808.00
106230.18
0.02
ELECTIONS
19.01
19.01
13950.00
13930.99
0.00
FINANCE
8381.53
8381.53
165188.00
156806.47
0.05
MOTOR VEHICLE
1521.31
1521.31
62301.00
60779.69
0.02
ASSESSING
0.00
0.00
18164.00
18164.00
0.00
LEGAL
3424.67
3424.67
30033.00
26608.33
0.11
PLANNING
0.00
0.00
3275.00
3275.00
0.00
CITY HALL
2268.85
2268.85
44279.00
42010.15
0.05
OLD ARMORY
0.00
0.00
0.00
0.00
ERROR
POLICE DEPARTMENT
14065.21
14065.21
591254.00
577188.79
0.02
FIRE DEPARTMENT
2082.43
2082.43
69205.00
67122.57
0.03
COMMUNITY SERVICE OFFICER
477.12
477.12
32359.00
31881.88
0.01
PROTECTIVE INSPECTIONS
642.56
642.56
57238.00
56595.44
0.01
CIVIL DEFENSE
15.00
15.00
1075.00
1060.00
0.01
SAFETY COUNCIL
0.00
0.00
150.00
150.00
0.00
FIRE MARSHALL
457,35
457.35
43035.00
42577.65
0.01
ENGINEERING
3810.69
3810.69
153064.00
149253.31
0.02
STREETS & ALLEYS
8573.82
8573.82
324850.00
316276.18
0.03
STREET MAINTENANCE A/C
6485.04
6485.04
69700.00
6321.4.96
0.09
LIBRARY
12606.95
12606.95
56494.00
43887.05
0.22
SENIOR CITIZEN CENTER
2025.33
2025.33
29732.00
27706.67
0.07
PARK /REC. ADMIN.
927.67
927.67
57617.00
56689.33
0.02
RECREATION
3089.17
3089.17
82085.00
78995.83
0.04
CIVIC ARENA
7097.16
7097.16
120730.00
113632.84
0.06
PARK DEPARTMENT
7096.66
7096.66
280551.00
273454.34
0.03
CEMETERY
498.24
498.24
37859.00
37360.76
0.01
COMMUNITY DEVELOPMENT
1600.00
1600.00
14650.00
13050.00
0.11
LAWCON
15500.00
15500.00
67124.00
51624.00
0.23
DEBT SERVICE
27200.00
27200.00
101643.00
74443.00
0.27
AIRPORT
963.76
963.76
61425.00
60461.24
0.02
TRANSIT
1667.84
1667.84
72394.00
70726.16
0.02
UNALLOCATED
684.41
684.41
235900.00
235215.59
0.00
TOTAL 136130.38 136130.38 3034498.00 2898367.62 0.04
W_ ��
�J
JANUARY
CITY OF HUTCHINSON FINANCIAL REPORT - 1984
JANUARY
117918.00
ENTERPRISE
FUNDS
SUPPLIES, REPAIR & MAINTENANCE
0.00
0.00
REVENUE REPORT - LIQUOR FUND
CURRENT
YEAR TO
ADOPTED
BALANCE
PERCENTAGE
28550.00
JANUARY
DATE ACTUAL
BUDGET
REMAINING
USED
LIQUOR SALES
27277.17
27277.17
476100.00
448822.83
0.06
WINE.SALES
7875.50
7875.50
121900.00
114024.50
0.06
BEER SALES
33036.94
33036.94
552000.00
518963.06
0.06
BEER DEPOSITS
- 186.47
- 186.47
0.00
186.47
28328.27
MISC. SALES
836.01
836.01
0.00
- 836.01
0.00
CASH DISCOUNTS
- 129.16
- 129.16
0.00
129.16
28435.84
TOTAL
68709.99
68709.99
1150000.00
1081290.01
0.06
EXPENSE REPORT
LIQUOR FUND
PERSONEL SERVICES
47.57
47.57
117918.00
117870.43
0.00
SUPPLIES, REPAIR & MAINTENANCE
0.00
0.00
4100.00
4100.00
0.00
OTHER SERVICES & CHARGES
60.00
60.00
28550.00
28490.00
0.00
MISCELLANEOUS
0.00
0.00
6650.00
6650.00
0.00
CAPITAL OUTLAY
0.00
0.00
0.00
0.00
0.00
DEBT SERVICE
0.00
0.00
5110.00
5110.00
0.00
TRANSFERS
0.00
0.00
110000.00
110000.00
0.00
COST OF SALES
28328.27
28328.27
883450.00
855121.73
0.03
OTHER
0.00
0.00
11487.00
11487.00
0.00
TOTAL
28435.84
28435.84
1167265.00
1138829.16
0.02
REVENUE REPORT - WATER
SEWER /FUND
FEDERAL GRANTS
2251.O0
2251.00
0.00
- 2251.00
0.00
WATER SALES
37006.17
37006.17
424600.00
387593.83
0.09
WATER METER SALES
0.00
0.00
5000.00
5000.00
0.00
REFUSE SERVICES
16800.34
16800.34
222000.00
205199.66
0.08
SEWER SERVICES
61121.07
61121.07
523000.00
461878.93
0.12
PENALTY CHARGES
526.34
526.34
0.00
- 526.34
0.00
INTEREST EARNED
1706.25
31442.28
40000.00
8557.72
0.79
REFUNDS & REIMBURSEMENTS
0.00
0.00
0.00
0.00
0.00
OTHER
0.00
0.00
5000.00
5000.00
0.00
TOTAL
119411.17
149147.20
1219600.00
4
1070452.80
0.12
EXPENSE REPORT - WATER
SEWER /FUND
OPERATIONS
18408.00
18408.00
1043253.00
1024845.00
0.02
WATER
35885.85
35885.85
123206.00
87320.15
0.29
SEWER
37356.07
37356.07
167318.00
129961.93
0.22
TOTAL
91649.92
91649.92
1333777.00
1242127.08
0.07
0
1. Call to Order
MINUTES
AIRPORT ZONING BOARD
THURSDAY, JANUARY 12, 1984
The meeting of the City of Hutchinson, McLeod County, Hassen Palley and
Lynn Townships Joint Airport Zoning Board was called to order by Chairman
Robert Carney at 8:10 P.M. with the following members present: Don
Pankake, Doug Hedin, Norbert Shimek, Mel Sprengler, Jerry "'right, David
Huser, LeRoy Olson (8:30 P.M.) and Chai= an Carney.
2. Minutes
Chairman Carney noted that the minutes will considered as a complete set,
which will be presented at the next meeting of the Airport Zoning Board.
3. Public Hearin
Chairman Carney reconvened the public hearing on the proposed Airport
Zoning Ordinance. He explained that in talking with property owner Mr.
Phil Plaisance, he and Mr. Plaisance had come up with questions they felt
_ needed to be answered. Mr. Carney had then sent a letter to City Attorney
Schaefer asking for a response to those questions. City Attorney Schaefer
had answered the questions in a memo dated January 9, 1984. Chairman
Carney handed out a copy of that memo to each of the Board Members. He
then read each question and response, calling for any discussion after
each question. In the discussion, it was brought out that condemnation
proceedings are necessary only when the property owner and the City can't
reach an agreement after sufficient negotiations. It was the opinion of
the Mayor that the City had no "appetite" for condemnation proceedings.
Mr. Shimek raised a question about the location of small area spoken of in
Question 05. Mr. Carney responded that it was 400' or 500' South -- 200'
or 300' off to the side of the runway. Discussion followed. Mr. Shimek
contended that there is a misplaced outer boundary of the primary zone of
the Airport that actually belongs on City property. The beginning of the
A Zone, he stated, is below grade. Mr. Carney responded that the 40:1
slope begins at the end of the runway and goes up. Mr. Hedin commented
that the question of whether or not Mr. Plaisance will be able to grow
corn on that spot may be a question for the Board of Adjustment. It was
his opinion that no one would object to corn being planted there, as it
has always been there and has not caused any problems.
Mr. Shimek raised a question about why the building on the Renner property
had been listed for removal in the Airport Study. Mr. Hedin responded
that the Airport Study was a 20 year plan for development of the
Hutchinson Airport. The possibility of removal of the building in
question was based on substantial growth of the airport, which at this
point had not happened. It was his opinion that due to the present state
of the economy and the improbability of a substantial amount of growth at
the airport, it was unlikely that this would ever come about. He suspects
that the Airport Study will be revised.
�(C-) 3
Airport Zoning Board - Minutes
January 12, 1984
Page 2
Mr. Wright raised a question about land on the north end owned by Mr.
Christensen. He stated that a small corner of Mr. Christensen's property
is in Zone B. Would all of his property be subject to Zone B or just that
small corner. Chairman Carney responded that it is his understanding that
only that small corner would be affected. Discussion followed.
There being no further discussion, Mr. Wright made a motion to close the
hearing. Seconded by Mr. Olsen, the motion carried unanimously. The
hearing was closed at 8:50 P.M.
Mr. Shimek asked about the consideration of the minutes. He read from the
minutes (December 11 1983, pg. 3, paragraph 6) and then stated that he had
gone on to ask, 'But is it legal?" "What would it take to make it an
official survey ?" Mr. Shimek wondered if a legal survey could not be an'-
auxillary part of the Ordinance. Chairman Carney responded that the
Ordinance describes the points. A survey would only be necessary in the
event of easement or purchase and then an official survey could be done.
Until that time, it would not be necessary.
Chairman Carney read the resolution to be voted on for final adoption of
the Zoning Ordinance and accompanying maps. Mr. Wright made a motion to
approve the resolution for final adoption of the Airport Zoning Ordinance.
The motion was seconded by Mr. Pankake. A roll call vote was taken.
Voting aye: Mr. Huser, Mr. Sprengler, Mr. Wright, Mr. Pankake, Mr. Hedin,
Mr. Olson and Chairman Carney. Voting Nay: Mr. Shimek. The resolution-
was declared passed by Chairman Carney.
Discussion followed about the appointment of a Board of Adjustment. Mr.
Shimek questioned where the 5th member of the Board would come from? Must
he represent a specific governmental area? He also wondered how the
chairman of such Board would be chosen and how would his function be
determined. Chairman Carney responded that he assumed the fifth member of
the $card of Adjustment would be appointed by the Airport Zoning Board, as
were the others. That Board could determine the duties of their Chairman.
After dicussion, a motion was made by Mr. Hedin to meet on February 16,
1984, at 8 :00 P.M., to consider appointments to the Board of Adjustment.
Seconded by Mr. Pankake, the motion carried unanimously.
After discussion, a motion was made.by Mr. Hedin to make the effective
date of the Ordinance January 12, 1984. Seconded by Mr. Sprengler, the
motion carried unanimously.
There being no further business,.Mr, Wright made a motion to adjourn the
meeting. Seconded by Mr. Hedin, the motion carried unanimously. The
meeting was adjourned at 9:30 P.M.
• MINUTES 40
Parks 6 Recreation Board
January 4, 1984
Members Present: Lyle Block, Pat Mikulecky, Don Falconer, Roy Johnsen and
Kathy McGraw and Rollie Jensen.
Also present were Bob Stearns, Bruce Ericson, John McRaith, Mark Schnobrich and
Karen McKay.
The Minutes
The minutes dated December 7, 1983 were approved by a motion made by Lyle Block
and seconded by Don Falconer. T"ne board unanimously agreed.
Winter Program Participation
John gave the board a summary of the participation in the winter season. There
are four Men's Power Volleyball teams and eight recreational teams. There are two
less teams in the recreational league than last year. Co -Rec Volleyball has 19
teams-playing; down two from last year. There are 26 Women's Volleyball teams
playing half of the games at.Maplewood Academy and half at the Armory. The two
youth programs, gymnastics and Figure Skating are filled to capacity.
1984 Softball Tournament Bids
Bruce told the board which tournaments were bid on for the 1984 season. The decision
on where the tournaments will be held is expected later this month.
Storm Damage
A more efficient method of picking up storm damage on boulevards was discussed.
The present policy is too time-consuming for the Parks and Forestry Divisions.
Rollie Jensen made the following motion; Mark Schnobrich, City Forester, will
designate when there is a storm, and homeowners of Hutchinson will have three
days, including the day of the storm, to call the Parks & Recreation Department
for pick up. Lyle Block seconded the motion and the board unanimously agreed.
Mark will be publicizing the new policy on the radio program, in the newspaper
and with a stuffer in the Utility bills.
Man Hour Report 1983
The board looked at a summary of the number of hours the Parks, Forestry and
Civic Arena personnel worked at various jobs during 1983.
Miscellaneous
The Figure Skating Exhibition will be Sunday, January 8th at 7:00 p.m. There will
be no charge for watching it, the participants pay a fee to be in it.
Bruce told the board that if they knew of any groups or individuals interested
in being on the radio program Saturday mornings, they should contact Bruce.
Adjournment
The meeting was adjourned at 6:25 p.m. by a motion made by Lyle Block and seconded
by Rollie Jensen.
klm
0
1. CALL TO ORDER
MINUTES
HUTCHINSON PLANNING COIVISSION
Tuesday, January 17, 1984
The regular meeting of the Hutchinson Planning Commission was called to
order by Chairman Larry Romo at 7:32 P.M., with the following members
present: Marlin Torgerson, Elsa Young, Roland Ebent, Shu -Mei Hwang and
Chairman Romo. N.enbers absent: Don Erickson and Thor =_s Ly':e. Also
present: Director of Engineering Earlcw V. Priebe and City Attorney Jayes
H. Schaefer.
2. MINUTES
The minutes of the regular meeting dated December 20, 1983, were approved
as presented upon motion by Mr. Ebent, seconded by Mrs. Young and
unanimously approved.
3. PUBLIC HEARING
(a) CONSIDERATION OF A REQUEST FOR A PRELIMINARY AND FINAL PLAT AS
SUBMITTED BY WILLIAM HELLAND
Chairman Romo opened the public hearing at 7:32 P.M. with the reading
of Publication No. 3202 as published in Hutchinson Leader.
Director Priebe explained the request which is for a preliminary and
final plat approval of Helland's Fifth Addition, described as part of
Lot 1, Block 2, Helland's First Addition block 2...
It was Director Priebe's understanding that Mr. Helland plans to
build twin homes on the lots. Mr. Ebent asked if the proposed
"FUTURE STREET" is an easement. Director Priebe responded that it is
an actual platted street, but it hasn't been given a name.
Director Priebe also noted that the Parks and Playground Contribution
has been stipulated in the Subdivision Agreement.
Following discussion, Mr. Torgerson made a motion to close the public
hearing. Seconded by Mr. Ebent, the motion carried unanimously.
Mr. Torgerson made a motion to recommend to City Council approval of
the plat as presented, with the parks and playground contribution as
stipulated in the Subdivision Agreement and with the condition tt,at
City Council give a name (as opposed to a number) to the unnamed
platted street as per staff recommendation. Seconded by Mrs. Young,
the motion carried unanimously.
It was also the consensus of the Planning Commission that Mr. Helland
update his overall plan for that area and present the revised plan to
the Planning Commission.
Planning rom mission Minutes
January 17, 1984
Page 2
4. Old Business
None.
5. New Business
(a) REVIEW OF SKETCH PLAN SUBMITTED BY JIM REID TO MCLEOD COUNTY
Director of Engineering Priebe reported that he had received from the
County a Sketch Plan for an area located within the two (2) mile
radius of the City of Hutchinson. As the plan is for property
adjoining the City limits, it was the reco:raendation of Director
Priebe that a public hearing on the sketch plan be held and that
those property owners affected that live within the City limits be
notified,
Discussion followed. Mr. Ebent made a motion to hold a hearing on
the proposed sketch plan and to notify adjoining property owners on
the parcel. Seconded by Mr. Torgerson, the motion carried unanimously.
The hearing will be held at the regular meeting of the Planning A.
Commission, February 21, 1984.
6. Adjournment
There being no further business, Mr. Torgerson made a motion to adjourn
the meeting at.8:30 P.M. Seconded by Mrs. Young, the motion carried
unanimously and the meeting was adjourned.
0 0 EFFECTI \'E JULY 1, 1930
AFFIDAVIT
THE STANDARD CHARGE OF $6.15 FOR TRASH AND REFUSE.
SERVICE WOULD IMPOSE A FINANCIAL HARDSHIP ON ME AND
I THEREFORE ASK REDUCTION OF THE CHARGE TO $1.50
SIGNATURE �✓rrL Y'i����
STREET ADDRESS
FOR OFFICE USE ONLY
TO: WATER DEPARTMENT
Date
Data Change
TO: CITY COUNCIL
Council Action:
Account Number
Approved
DATE
Disapproved
4) -1-
lZA,
AM OVER 65
YEARS
OF AGE, OR I AM ON
DISABILITY AS DEFINED
BY THE SOCIAL
SECURITY
ADMINISTRATION, AND
MY INCOME IS LESS THAN
$5,000 PER TEAR.
THE STANDARD CHARGE OF $6.15 FOR TRASH AND REFUSE.
SERVICE WOULD IMPOSE A FINANCIAL HARDSHIP ON ME AND
I THEREFORE ASK REDUCTION OF THE CHARGE TO $1.50
SIGNATURE �✓rrL Y'i����
STREET ADDRESS
FOR OFFICE USE ONLY
TO: WATER DEPARTMENT
Date
Data Change
TO: CITY COUNCIL
Council Action:
Account Number
Approved
DATE
Disapproved
4) -1-
RFSOLUTION NO. 7664- '
Ci'LY OF HUTCHINSON
RESOLUTION FOR PURCHASE
The Hutchinson City Council authorizes the purchase of the following:
ITEM
I COST
PURPOSE
I DEPT.
Park
BUDGET
Yes
VENDOR
Cametime
Outdoor Grills
1500.00
replacement
Video recorder, camera,
stereo component system
1775.00
Senior Center useage
Sr. Ctr.
Yes -
Wally Pikal
grant
Music Store
The following items were authorized due to an emergency need:
ITEM I COST I PURPOSE I DEPT. I BUDGET I VENDOR
Date Approved:
Motion made by:
Seconded by:
Resolution submitted for Council action
i
i
i
s
M
i � N
f
� I
132 .00
I`
I �
j!-/ Rs -r f}VEMGCE
i
i
6 AND
it
i
AND THE SOUTH HALF OF LOT 8, EXCEPT THE NORTH
28.47
FEET
OF
SAID SOUTH HALF OF LOT 8, ALL IN BLOCK 7, IN THE
SOUTH
HALF
OF
HUTCHINSON.
I
V
I
I
I
I
�
I I
L__!
5`ouTH T
V
{
C
LOTS
6 AND
7,
AND THE SOUTH HALF OF LOT 8, EXCEPT THE NORTH
28.47
FEET
OF
SAID SOUTH HALF OF LOT 8, ALL IN BLOCK 7, IN THE
SOUTH
HALF
OF
HUTCHINSON.
VCITY - 612) 587 -5151 � OF HUT C.L INSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M 0
DATE: January 27th, 1984
TO: Mayor and City Council
FROM: Director of Engineering
RE: Project 84 -03
I recommend awarding a contract to Buffalo Bituminous, Inc. in the amount of
$18,442.S0 for Project 84 -03.
>W
Marlow V. Priebe
Director of Engineering
MVP /pv
I -- Qi
RESOLUTION ACCEPTING BID AND AWARDING CONTRACT
PROJECT NO. 84 -03
Resolution No. 7660
WHEREAS, pursuant to an advertisement for bids for the improvement of
Boulder Street and Boulder Circle in Stoney Point Addition by the construction
of Grading, Bituminous Base, Bituminous Wear Course and Appurtenances, bids
were received, opened and tabulated according to law, and the following bids
were received complying with the advertisement:
Buffalo Bituminous, Inc. $18,442.50
Wm. Mueller & Sons $19,575.50
AND WHEREAS, it appears that Buffalo Bituminous,Ine. of Buffalo,
Minnesota, is the lowest responsible bidder,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHNSON,
MINNESOTA:
1. The mayor and clerk are hereby authorized and directed to enter into
the attached contract with Buffalo Bituminous, Inc. of Buffalo, Minnesota in
the name of the City of Hutchinson, for the improvement of Boulder Street and
Boulder Circle in Stoney Point Addition by the construction of Grading,
Bituminous Base, Bituminous Wear Course and Appurtenances, according to the
plans and specifications therefor approved by the city council and on file in
the office of the city clerk.
2. The city clerk is hereby authorized and directed to return forthwith
to all bidders the deposits made with their bids, except that the deposits of
the successful bidder and the next lowest bidder shall be retained until a
contract has been signed.
Adopted by the city council this 28th day of February, 1984.
Mayor
City Clerk
587 -5157
F CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
February 28, 1984
M E M O R A N D U M
TO: MAYOR AND CITY COUNCIL
FROM: PERSONNEL COORDINATOR HAZEL SITZ 0 -
RE: RETIREMENT OF FINLEY MIX
Attached is communication from Finley Mix advising that he
will be retiring in May. It would be appropriate to issue
a Resolution of Appreciation.
In discussions with Ralph Neumann, it has been determined that
we will have to fill this vacancy. We will be advertising
within the next month or so.
4 f' � (612) 587 -5151
CITY OF hFU/ C,141rdSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
February 13, 1984
TO: MAYOR AND CITY COUNCIL
FROM: FINLEY MIX, CHIEF WASTEWATER PLANT OPERATOR
RE: RETIREMENT
I have decided to take early retirement. My last work day will
be May 18, 1984.
It has been a pleasure working for this and other cities for
the past 26 years.
0 0
In recognition of fis service to tfje resibents of Uutcginson,
f6e Cs£y of Uu£c6insou is pleaseb to present to
LARK KAVIN9
£fjis Resolution of Appreciation for Qis contribution to our
community in provibing a better imberstanbing of City government
bg coverage t6rou,36 CROW RIVER CARLk TELEVISION of:
CI`i COUNCIL MT EUINGS
Vresen£eb by tfje Mayor anb City Council of UutcQinsou, Minnesota
Gary D. Plo£z
City Clerk
FERRUARIf 28, 1984
s
Robert U. Stearns
Mayor
k1
37 VdASl *7w GN AVEIJUE NEST
NUTC,' ;1 vS0A' LGIPJN. 55350
M E M O R A N D U M
DATE: February 22, 1984
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: STREET NAME FOR "FUTURE STREET" IN HELLAND'S FIFTH ADDITION
The Planning Commission recommends that the aforementioned
street be narked CAROLINA AVENUE, to be consistent with
state names beginning with "C ".
40 49
� z�11 ?_) SS7.5151 •
/37W,4SHINGrONAVI-N t'✓�ST
HUTCHINSON, MANN. 55350
N. E M 0 R A N D U M
DATE: January 18, 1984
TO: Hutchinson City Council
FROM: Planning Commission
SUBJECT: Preliminary and Final Plat for Helland's Fifth Addition
Pursuant to Section 3.20 of Zoning Ordinance No. 464, the Hutchinson Planning
Commission is hereby submitting its findings of fact and recommendation with
respect to the aforeEentioned request for preliminary and final plat.
I-T..q nav
On December 30, 1983, an application was submitted by W. A. Helland for a
preliminary and final plat to be known as Helland's Fifth Addition. A public
hearing was held at the regular meeting of the Planning Commission on January
17, 1984, at which time there was no one present who objected to the request.
FINDINGS OF FACT
1. The required application and plat maps were submitted and the appropriate
fee paid.
2. Notices were mailed to the surrounding property owners as well as
published in the Hutchinson Leader on Thursday, January 5, 1984•
3• City Engineer Priebe explained the request and stated that he felt it met
all the necessary requirements.
4. It was the concensus of the Planning Commission that Mr. Helland update
his plan for the entire area for review by the Planning Commission.
RECONNENDATION
is the re nemoe the of the Planning Commission that the preliminary and
pU�
final plat be approved as presented, with the Parks and Playground
b ro»cI C
S 13 V_8V �Centrthe City as stimulated in the Subdivision = —�m end and w�_th the cc- ,_'10:
I-
t the City Council name the proposed street as par staff recom_endation-
/ RespectfulY�si�bm±L ted ,
�arry Ro, o, Chairman
Hutchinson Planning Commission
J
TO: HUTCHINSON CITY COUNCIL
FROM: RICHARD H. BURGART
CHAIRMAN, PUBLIC FACILITIES TASK FORCE
SUBJECT: FINAL REPORT
From the beginning, the objectives of this task force were known but it
became apparent rather quickly that our final report would probably be
less than what was originally intended. There are several reasons:
1. With a committee of approximately 30 people who were further
divided into two separate sub - committees, unanimity or even a majority
opinion was virtually impossible.
2. Our initial meeting determined that the seperate sub - committee
structure would best serve our purposes, as a result, the general
feeling -that developed was "the items that our sub - committee are
reviewing are of the greater priority ".
3. Personal feelings came into the picture.
As a result, there are a few overall recommendations that we have
arrived at but the bulk of our report will be submitted to you under
separate cover by Donn Hoffman, Chairman, Recreation Sub- Committee, and
Chad Piehl, Chairman, Public Buildings Sub - Committee. Although these
reports are probably not as detailed as you would like, we feel that
for the time being, they are adequate. It is virtually impossible for
any committee to explore all alternatives and options and then to
prioritize those items. We felt that the decision making process still
has to rest with the City Council and perhaps ultimately with the
voters in terms of a referendum. Detailed cost and architectural
projections and drawings do not appear to be feasible at this time
either. Some prelimenary cost and drawings have been done, to
establish a bench mark, but if action is taken this items will need to
be refined, defined and dealt with in considerably more detail.
Initially we were asked to look
1.
The
library
2.
The
old fire hall
3.
City
hall
4.
Recreation
facilities
5.
The
police station
6.
City
property
at six items and how they interrelate:
The following comments relate to the topics listed above:
1. The library issue, at least from the cost standpoint has been
resolved. We decided to take no particular position on this issue
because of the work that had been previously done by the Library Board.
We did make a public statement showing our unanimous support of the
bond referendum.
2. The old fire hall is being addressed in the report from Mr.
Piehl. One item to note that we had difficulty dealing with was the
appraised value of $135,000. Although the appraisal was properly done,
it was our unanimous opinion that if the building were sold, the o
selling price would be considerably less than the appraisal. The
building is a limited purpose building and would require considerable
expenditure to renovate. As a result, one of our premises was the use
of the building for other purposes.
3. City Hall. There are definite needs for space and
improvements at City Hall and these are also dealt with in the separate
report.
4. Recreation facilities. The report of Mr. Hoffman will
address the recreation issue.
5. The police station is addressed in Chad's report.
6. The overall feeling of the entire committee is that in order
to accomplish any of the recommendations that you will receive,
additional monies will be needed. We felt that the sale of city
property would provide some of the funding needed. In addition, the
two committees worked on the premise that Revenue Sharing monies would
be used by the Public Facilities portion and money from the sale of the
old armory would be used by the Recreation portion.
We hope that the information submitted to you will be of benefit. We
have realized through the several months of work that this is not an
easy task. We also came to the conclusion that any priorities of
projects should be made by you and not our committee. We investigated
several options in each instance but in no way was it an exhaustive
search. We sincerely hope that our efforts will not have been in vain
and that some concrete plans will result. At this point in time, we
feel that our job has been completed and consider the task force to be
disbanded.
0
�I
PUBLIC FACILITIES TASK FORCE
Recreation Subcommittee
The Recreation Subcommittee of the Public Facilities Task Force held
its initial meeting in April of 1983. Members included the following:
Buzz Burich
Dr. John Gillard
Wayne Kasich
Donn Hoffman
Bud Daggett
Roger Denton
Ronald Jonas
Greg Pearce
Rev. Darrel Thalman
Dr. George Gordon
Bruce Ericson
Jeff Hoeft
Ted Beatty
Kathy F' c! raw
Jay Williams
The recreation subcommittee at its initial meeting of April 25, 1983,
determined that it would like information concerning the following:
- The demand for facilities for recreation
- The availability of facilities
- Voids where availability does not meet demand
- The discontinuation of any activities because of a lack of
or loss of facilities.
- The regulation court sizes for the various indoor activities
- The categories of needs, i.e., strictly recreational,
recreational or social, meeting rooms, etc.
- Previous swimming pool bond issues, plans and drawings
- Previous recreation and gymnasium bond issues, plans and
drawings
- Information on recreation facilities in similar size communities
from the League of Municipalities
- The availability of armory sale money and other sources of funds
- The possibility of a private venture that could accomplish all
or part of the recreation facilities' needs, in conjunction
with the city or separate from the city.
Subsequent meetings were held in May, June, August, September and October
1983, and January, 1984. Discussion at those meetings centered on the
items listed above. Certain motions were adopted that should be of
interest to the members of the City Council;
The recreation subcommittee agreed that the facility should
embrace as many recreational activities as possible and
should provide for such things as meeting rooms -, food prepa-
ration area, as well as more traditional recreational
concepts such as a gymnasium, swimming pool.
A motion was made and seconded at the May 23, 1983, meeting
to refer to recreational needs in the broadest sense so that
the term community center would apply.
- 2 -
At its June 29 meeting it was determined to have a preliminary
plan drawn by Korngiebel Architects to develop some costs.
At its August 18 meeting Jim Haugen of Korngiebel Architects
presented preliminary plans for a recreational facility located
at the civic arena site. A motion was made at that meeting
to revise the plan to include racquetball, jogging and tennis
spaces. In addition, Mr. Huagen was asked to give some rough
cost estimates for a facility.
(— At the September 1, 1983, meeting a motion was made and seconded
to recommend to the City Council that segments A and B of the
recreationanal facility as laid out in the enclosed plan (see
Exhibit 1), and located at the arena site at a cost from
approximately $1,000,000 to $1,300,000, less available armory
funds and other available city funds, be presented to the public
as a bond issue.
At its October 5 meeting a motion was made to recommend' to the
City Council the possibility of a lease back arrangement for a
recreational facility with future option to purchase as an
alternative to a public bond issue.
At its January 11, 1984, meeting the subcommittee received a
report from Trucker - Sheehy on a proposed gymnasium with a
smaller locker room and less the racquetball courts, with a
projected cost of approximately $700,000 (see Exhibit 2). At
that time the recreation subcommittee reaffirmed its number one
priority was the fieldhouse and that the pool was too expensive
to be included initially and that the site should be the civic
arena, and the original plan from Korngiebel Architects was
still the number one choise of the committee.
In addition to the plans, an estimate of revenue and budget for the rec-
reational facility has been prepared by Bruce Ericson and that is enclosed
(see Exhibit 3).
ft
_ HARRINGTON
I
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! PARKING
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Korr,yiebel Architects
CREATION FACILITY
PROGRAM BREAKDOWN
FIELDHOUSE (96' X 150') 14,400 S.F.
l 2 Full size 501X85' Basketball Courts
Y 4 3 —'X60' Volleyball Courts
2 Full Tennis Courts with 30' head room.
RACKETBALL — (3) 20'X40' Courts
WEIGHT ROOM — 221X20' = 440 S.F.
LOCKER ROOM — Men & Women (R 30'X60' each
MEETING ROOM — With kitchen and storage (28'X60' = 16BO S.F.)
PARK & RECREATION OFFICES — (241X46' = 1104 S.F.)
3 Private offices (10X12)
1 Conference (16X24)
((1 Reception .(12X30)
PARK & RECREATIONAL GENERAL STORAGE -= 700 S.F.
PUBLIC LOBBY — (321X46' = 1472 S.F.)
FUTURE POOL — (100'X132' = 13,200 S.F.)
l
PROPOSED COST BREAKDOWN
AD —FIELDHOUSE. — 141400 S.F.. (S35- 540 /5.F.)
— OFFICES, RACKETBALL, LOCKERS, ETC._
131602 -S.F. (S35- 545/5.F.)
FUTURE POOL STRUCTURE
133200 S.F. (S30- 540 /5.F.)
POOL & EQUIPMENT
LOW
$432,000
$476,070
5396,000
FINISH FLOORING ®
FIELDHOUSE —
S3.50 /S.F.
= 55014DO.00
RACKETBALL COURT —
S10,000 per
Court =
$301000.00
HIGH
$576,000
$612,090
5528,000_
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EXHIBIT 3
HUTC!1"A'SON, M AN 53350
TO: Mayor & City Council
FROM: Bruce Ericson, Parks & Recreation Director
DATE: February 22, 1984
SUBJECT: Proposed Revenue and Budget for Recreational Facility
The following information includes examples of facilities similar
to the proposed recreational facility , proposed budget and projected
revenue for only the field house portion of the facility. I feel that
the hours of supervision necessary could be covered by part -time per-
sonnel and the actual maintenance could be done with existing personnel.
The addition of a full -time person would not be necessary- until the
pool would be included in the facility.
Also, the projected revenue is based on our current user fee which
is $5 per player per season. This fee is charged fora 12 -13 game
season which could be increased to a 18 -20 game season and would then
Justify an adjustment in the user fee.
Proposed Budget
[gages
Part -time personnel 2,460 hrs. @ $5 /hr. _ $12,300
Note: 2,460 hrs, is based on 40 weeks @ 54 hrs/
week and 12 weeks @ 25 hrs /week, The
lower hours per week is during the summer
season.
Supplies
Operating supplies $1,000
Repair & Maintenance Supplies 1,000
Cleaning Supplies 500
Building Repairs & Tools 500
Total $3,000
Heat & Utilities
Heating
Utilities
Total $12,00 (Estimate)
'a ^or 6 Citv Council
February 22, 1484
Page two
ected Revenue (Based on the current $5 user fee)
Proarams
Basketball 16 tca-is @ S50 = $300
Basketball (3 on 3) 8 teams @ $20 = $160
Floor Hockey 12 teams @ $50 = $600
Gymnastics 120 students @ $3.50 = $420
Indoor Soccer 4 teams @ $50 = $200
Open Gym 50 participants /Wk
75C /participant 52 wks $1,950
Open Tennis $6 /court 8 courts /night 20 nights $960
Volleyball (Women's) 32 teams @ $100 = $3,200
(Co -Rec) 24 teams @ $100 = $2,400
(Men's ) 16 tears @ $75 = $1,200
(3M ) 8 teams @ $100 = $800
High School
Basketball 280 hours
Golf 80 hours
Volleyball 75 hours
Total 435 hours @ $6.50 = $2,827.50
Other Revenue
Concessions = $3,000
Rentals = $1,000
Tournaments (Gate receipts) = $500
TOTAL PROJECTED REVENTUE $20,017.50
ft
Mayor & City Council
February 22, 1984
Page three
Other Facilities (Heat & Electric)
Location - Owatonna
Facility - M erran Gym
Heat - $3,889 (natural Sas) $1,094.49 (fuel oil)
Electricity - $2,182.44
TOTAL - $7,165.93
Location Staples (13,747 sq. ft.)
Facility - Coununity Center
Heat - $12,0773.14
Electricity - $3,144.99
TOTAL - $15,218.13
Location - Hutchinson
Facility - Maplewood Academy (14,000 sq. ft.)
Heat - $4,686.77
Electricity - $2,140.77
TOTAL - $6,827.54
Location - Hutchinson
Facility - Old Armory
1981 Utilities (Heat & Electric) $6,378
0
TO: HUTCHINSON CITY COUNCIL
0
FROM: CHAD B. PIEHL
CHAIRM14N, PUBLIC BUILDINGS SUB- COMMITTEE
PUBLIC FACILITIES TASK FORCE
SUBJECT: FINAL REPORT
r. - • 0
I. Properties Assigned
A. The Library
B. Police Hall
C. City Hall
D. Old Fire Hall
E. City Held Property
II. Library
A. Conclusion was Reached that Existing Committee had done Work
B. Let Referendum Decide
III. Police Hall
A. Possibilities
1. New Facility
a. 7,000 Square Feet
b. Currently Owned or Acquired Property
c. Cost Estimated $ 400,000. - $ 500,000.
2. Central District Offices
a. Cost Estimated to Possibly Exceed $ 600,000.
b. Renovation Required
C. Not Currently Available
3. Utilize Old Fire Hall
a. Acquire Land to Southeast Street
b. Cost Estimated $ 250,000. - $ 600,000.
4. Expand Current Facility
a. Build Second Floor
b. Acquire Property to North
C. Cost Estimated to Possibly Exceed $ 500,000.
d. Current Availability is Unknown
e. Affect on Current City Hall Needs
B. Objectives of Committee
1. Keep Police Downtown
2. Utilize Current Fire Hall if Possible
3. Spend Least Amount Possible
4. Make Finished Products Safe and Efficient
5. Serve Hutchinson for Many Generations
C. Conclusion
1. Utilitize Old Fire Hall
a. 3,000 Square Feet
2. Build on to Street Unless Cost of Land can be Resolved
3. Use Current City Revenue Sharing or Private Funding with 20 Year
Lease and Gift to City
IV. City Hall
A. Analysis of Needs
1. Current Space Adequate
2. Poorly Designed
3. Growth Need Limited
B. Objectives
1. Avoid New Building Program
2. Renovate Current Facility
3. Use a Multi -Year Phase Renovation
C. Conclusion
1. Prepare Police Vacated Space for Motor Vehicle and City Hall
Functions
2. Start with Ventilation System and Roof Repair
3.. Move Chamber Upstairs with Elevator to Access
4. Energy Upgrade
a. Windows, Doors, Etc.
5. Reclaim Downstairs Chamber Area for a more Efficient Set Up
6. Outside Repairs
D. Final Topic
1. Maintenance Program Developed
2. Consultant to Aid in Plan
V. Old Fire Hall
A. Use with Police
B. Sell
VI. Other Property
A. Determine Actual Need
B. Sell All To:
1. Benefit From Cash Flow
2. Return to Tax Roles
EHLEM AND ASSOCIATES, INC.
FINANCIAL SPECIALISTS
FIRST NATIONAL-SOO LINE CONCOURSE 507 MARQUETTE AVE. MINNEAPOLIS. MINNESOTA 55402 339 -8291 (AREA CODE 6921
February 24, 1984
Mayor and City Council
City of Hutchinson
Hutchinson, Minnesota
RE: 1984 Financing Program
Attached is a resolution rescinding the resolution of January 24, 1984 calling
for the sale of Library Bonds and Improvement Bonds and Calling for the Sale
of Library Bonds, Improvement Bonds, and Advance Refunding Parking Improvement
Bonds on April 10, 1984. A second resolution is attached Calling for the Sale
of Advance Refunding Tax Increment Bonds (bought in 1980) on April 10, 1984.
Advance Refunding Parking Improvement Bonds form an extremely complicated
financing which will reduce the amount of outstanding debt from $1,175,000 to
$765,000. Interest costs will drop from $975,725 to $525,210 representing
$450,515 in savings.
The City will deposit approximately $473,000 for investment in long -term
government securities ranging from 9.75% to 10.44% to 11.75 %. The majority of
the interest savings occurs after the 'call date' in 1991. Interest rates on
the old issue range from 10.2% to 10.5% from 1992 through 1997 (Exhibit 1).
We project interest rates to range from 8.25% to 9.00% for the same period for
the advance refunding bonds (Exhibit 2). Exhibit 3 reflects the gross savings
while Exhibit 4 reflects the net savings of $386,000.
Attached is a copy of an opinion from Dorsey & Whitney that indicates the city
may proceed with the Advance Refunding of the Parking Improvement Bonds.
We recommend the City Council proceed to refund the Tax Increment Bonds of
1980 and adjust the maturity schedule as part of the financing transaction.
It is our view that the City can experience a gross savings in interest
expense of $31,900, and a net savings of $27,774. It is our opinion, based on
financial projections of leading economists, that the City should proceed now
to obtain the savings.
Our calculations are based on current interest rates and projected trends.
Yours truly,
►'!'fir j� � ., � ,
William E. Fahey
fit ll'C:H:I.NSON MN -- PARKING BONDS
REFUNDED ISSUE
SE.MIANN {UAL.. DEBT SERVICE FROM 02/01/84
DATE. PRINCIPAL RATE
08/01./Bit
02/01./85
50,000
8.600
08/01/85
02/01/86
50,000
81800
08/01/86
02/01/87
50,000
91000
118 /01/87
02/01./88
75,000
9.200
08/01/88
02/01/89
75,000
9.400
08/01./89
02/01/90
75,000
9.600
08/01/90
02/01/91
100,000
91800
08/01./91
02/01592
100,000
10.200
08/01./92
02/01/93
100,000
10.250
08/01/93
02 /01/94
125,000
10.250
08/01 /914
02/01/95
125,000
10.500
08/01/95
02/01/96
125,000
10.500
08/01./96
02/01/97
125,000
10.500
TOTAL. 1,175,000
ACCRUED THRU
02 /01/84
NET COST
AVERAGE COUPON 10,190
BOND YEARS 9,575.000
AVERAGE LIFF. 81149
PREPARED - 01/24/84
INTEREST
58, 393.75
58,393.75
56,243.75
56,243.75
54,043.75
54,043.75
51,793.75
51,793.75
48,343.75
48,343.75
44,818.75
44,818.'75
41,218.75
41,218.75
36,318.75
36,318.75
31,218.75
31,218.75
26,093.75
26,093.75
19,687.50
19,687.50
13,125.00
13,125.00
6,562.50
6,562.50
975,725.00
0.00
975,725,00
LE
TOTAL
58,393.75
1.08, 393.75
56,243,75
106,243.75
54,043.75
104,043.75
51.,793.'75
126,793,75
48,343.75
123,343.75
44,818.75
119,818.75
41,218.75
141,218.75
36,318.75
136,318.75
31,218.75
131,218.75
26,093.75
151,093.75
19,687.50
144,687.50
13,125.00
138,125.00
6,562.50
131,562.50
2,150,725.00
0.00
2,150,725.00
EXHIBIT 1
ANNUAL
166,787.50
162,487.50
158,087.50
178,587.50
1.71 .687 .50
164,637.50
182,437.50
172,637.50
162,437.50
177,187,50
164,375.00
151,250.00
138,125,00
AVERA(3E COUPON 8.4.66
BONO YEARS 6,185.875
AVE::RA6F I..:I:FE 8.086
PRE.PARf "D - 02/21/84
EXHIBIT
2
HUTCHINSON
MN - REFUNDING
ISSUE_' ;
SEM:CANNUAI_.
LIEBT SERVICE
FROM 04/01/84
BATE
PRINCIPAL
RATE
INTEREST
TOTAL.
ANNUAL
10/01/811.
30,890.00
30,890.00
04/01/85
25,000
5,950
30,890.00
55,890.00
86,780.00
111 /09. /f;
30, 1LF6.25
30, 146.25
04/01/86
40,000
6,200
30,146,25
'70,146.25
100,292.50
10/01./f36
28, 906.25
28, 906.25
04/01./FI7
50,000
6.800
28,906,25
78,906.25
107,81.2,50
111/01/137
27,206.2.5
27,206.25
04/01./88
50,000
7.200
27,206.25
'77,206.25
1.04,412.50
10/01./88
25, LE 06. 25
25,406.25
(14/)11/89
50,000
7.500
2`'5 ;406.25
75,406.25
100,812,50
10/01/89
23:531.25
23,531,25
(145(11/90
50,000
7.750
23,531.25
73,531.25
97,062.50
1()/()7./9O
21,593.75
2.1,593.75
Oil /01/91:
50,000
8.000
21,593.75
71,593.75
93,187,50
7.0 / (11. /91.
19,593.75
1.9 , 59:3 , '75
Oli /01/92
50,000
8.250
19,593,75
69,593.75
89,187.50
1(1/01/92
17,531,25
17,531.25
04 /81/93
75,000
8.500
17,531.25
92,531.25 -
110,062.50
1.0/0'1./93
14, 343.75
14, 3!-13.75
04/01/94
75,000
8,600
14,343.75
89,343.75
103,687.50
10/01/94
11,118.75
11,11.8.75
(14./01/95
'75,000
8.750
11,118.75
86,118.75
97,237,50
10/111/95
7,837.50
7,837.50
04/01/96
75,000
81900
7,837.50
82,837.50
90,675.00
10/01/96
4,500.00
4,500.00
04/01./97
100,000
911100
4,500.00
1.04,500.00
.109,000,00
TOTAL.
765,600
525,210.00
1,290,210.00
ACCJn.JEa1 T HRU
04/111/84
1,54-4.50
1 , 544.50
NET' COST
523,665.50
1,288,665.50
AVERA(3E COUPON 8.4.66
BONO YEARS 6,185.875
AVE::RA6F I..:I:FE 8.086
PRE.PARf "D - 02/21/84
HUTCHINSON MN - REFUNDING ISSUE::
PERIODIC 10EIT SERVICE. COMPARISON FROM 04/01/844
Doll PRINCIPAL RATE INTEREST TOTAL PKI
1.0/01/83
04/01./R4
10/01/84
30,890
04/01/85
25,000
5.950
30,890
86,780
10/01/85
30,146
04/01/86
40,000
6.200
30,146
100,292
10/01/86
28,906
04/01/87
50,000
6.800
28006
107,812
10/01/87
27,206
04/01/88
501000
7.200
27,206
104,412
10/01/88
2,406
04/01/89
50,000
7.500
25,406
100,812
10/01/81?
23,531
04/01/90
50,000
7.750
23,531
97,062
10/0:1/90
21,594
04/01/91.
50,000
81000
21,594
93,187
10/01/91
19,594
04/01/92
50,000
8,250
19,5944
89,187
10/01:/92
17,531
04/01./93
75,000
8.500
17,531
110,062
10/01/9:3
14.344}
04/01./94
75,000
8.600
14,344
103,687
10/0:1/94
11,119
04/01/95
75,000
8.750
11,119
97,237
10/01/95
7,8:37
044/01/96
75,000
81900
7,837
90,675
10/01/96
4,500
04 ✓01/97
100000
9,000
4,500
109,000
To rAL. 7651000 525,210 1,290,210
PREPARED - 02/21/84
EXHIBIT 3
PRIOR D/S DIFFERENCE
58,394 - 58,394
164,637
160,287 (
155,837
175,137
168062
161,037
177,537
1.67,537
157,312
170,781
157,812
144,687
131,562
-••77, 857
-59,995
- 48,025
-70,725
-67,.350
63,9..75
- 84,350
- 78,350
- 47,250
- 67,094
- 60,575
-54,012
-22,562
- 860,51`,
�-,mW�
HUTTWINSON MN -- REFUND10b ISSUE
DELIVERY DATE 84/10/84
DATE
04/1U/84
U8/U1/B4
18/01/84
k2/81/85
84/U1/85
UP/U1/85
18/81/85
02/81/B6
U4/81/86
O8/81/86
10/01/86
02/01/87
04/81/87
08/01/87
10/U1/87
U2/01/88
04/U1/88
08/U1/88
10/U1/S8
02/01/S9
04/01/89
U8/81/89
10/U1/89
02/01/Y8
04/81/90
88/01/90
1O/U1/9U
U2/01/91
04/U1/Yt
08/01/91
10/V1/9{
02/01/92
84/01/92
08/01/92
1U/81/92
02/U1/93
84/01/93
08/01/93
1O/81/93
02/01/94
04/0 1.194
08/81/94
1U/01/94
02/01/95
04/81/95
08/U1/95
lU/Ul/95
02/Ul/96
ULl-/81/96
0U/0]/96
10/U1/96
112/A1/97
84/01/97
HEFUN8INh
30,89U.00
55/890.U0
30,146.25
78,146.25
28/906.25
78/9U6.25
27/2U6.25
77^2U6,25
25,406.25
75/406.25
23,531.25
73.531^25
21/593.75
71`593,75
19^593.75
69/593.75
17`531.25
92,531.25
14/343,75
89/343.75
11,118.75
86/118.75
7/837^58
82/837.5U
4/500.00
104,5U0^8U
REFUNDED
58/393.75
188/393.75
56,243.75
106/2H3.75
54/043.75
104/U43.75
51/793.75
126`793.75
48/343^75
123/343.75
44/818.75
119/818'75
41/218.75
14-1/218.75
36/318.75
136/318.75
31/218.75
131/218.75
26/093.75
151/093.75
19/687.50
144/687.58
13/125.U8
138/125.08
6/562.58
131/562.5U
L
EXHIBIT 4
DISCOUNT RATE 9.44080000 %
DIFFERENCE
473/841.UU
~58/393.75
3U/890.O0
-108/393.75
55,890,00
-56/243.75
38/146.25
^106/243.75
78/146.25
~54/043.75
28/986.25
~104`043.75
78/906.25
-51,793.75
27/2O6.25
-126,793.75
77/2U6.25
~48/343.75
25/406.25
~123/343,75
75/4U6.25
^44/818.75
23,531.25
~119/818.75
73/531.25
~41/218^75
21/593.75
~141/218.75
71,593^T5
~36/318.75
19/593.75
~136,318.75
69,593^75
^31/218.75
17,531,25
-131,218,75
92/531^25
~26/093.75
14/343.75
^151/893.75
89/343.75
-19/687.5U
11/118^75
-144/687.58
86/118.75
~13/125.00
7"837.50
~138/125.80
82/837.5O
-6,562^58
4/500,0U
-131^562^50
104^5U0.UU
TUTA� 1/29U/210.8U 2^150`725.00 ~386/674.88
PRES VALUE
473/841.8U
-56,756.39
29,565^81
-188,605^80
51/882.99
~49/W49,88
26,311.52
~89/921.36
58/463.85
-43/679.27
23/U86.21
-88'300.13
59,970.14
-38,172.27
19/745.25
-89'235.73
53/587.77
-32/49U.15
16/814.17
~79,158.73
47,655,44
~27/467.84
14/281.05
~70/12U.86
42/375.79
~23,034.97
11/883^50
~75/362.54
37/623.72
~18/508^21
9/832^74
-66/337.56
33/358.13
-14/507^41
8,822.52
^58/229^16
14.0/434.91
~11/057.36
5,985.51
-61/148.9U
35/681.88
~7,607.58
4/23U.92
~53/389.65
31/293.00
-4,624.83
2,719.55
-46/477.11
27/448^41
-2`108.66
1/423.88
~48,368.23
31/575.29
-42/544^78
510 NORTH CENTRAL UFE TOWER
M5 MINNESOTASTREET
ST. PAUL,MINNESOTA 55101
(612)227-8017
P. O. BO% 848
340 FIRST NATIONAL BANK BUILDING
ROCHESTER, MINNESOTA 55903
(507)286 -3158
312 FIRST NATIONAL BANK BUILDING
WAT ATA, MINNESOTA 55391
(612)175-0373
DORSEY & WHITNEY
A Partnership Includlnp P,cfess/ ] CorO fives
2200 FIRST BANK PLACE EAST
MINNEAPOLIS, MINNESOTA 55402
(612) 340 -2600
TELFX:29-0503
TELECOMER: (612)340-2868
JEROME P. GILLIGAN
(612) 340 -2952
February 17, 1984
Mayor Robert Stearns
City of Hutchinson
City Hall
37 Washington Avenue West
Hutchinson, Minnesota 55350
201 DAVIDSON BUILDING
H THIRD STREET NORTH
GREAT FALLS. MONTANA 59101
(406) 727 -3632
-\ SUITE 675 NORTH
1600 M $TR EEf N. W.
WAS HINOTON,D. 0.20036
(202) 855 -1065
w
_ �� 30 RUE I BOETIE
F u V 96008 PARIS, FRAN
[{1�1 331 562 32 50 0
E Hr.L'
r E'I�B s i <r.
Sti£Zi
Re: Proposed Refunding of $1,250,000 Parking
Improvement Bonds, dated as of August 1, 1981
City of Hutchinson, Minnesota
Dear Mayor Stearns:
We understand that the City of Hutchinson is considering
issuing obligations under the provisions of Minnesota Statutes,
Section 475.67, to refund the Bonds referred to above. You have
asked whether the pending litigation against the City, filed by
its former Mayor, Mr. DeMeyer, prevents the City from issuing
such refunding obligations.
Based upon our review of the Summons and Complaint
filed in connection with the litigation, dated December 28, 1983,
it appears to us that the litigation does not prevent the City
from issuing obligations to refund the Bonds and from delivering
to the purchaser of such obligations the customary no- litigation
certificate.
Very truly yours,
DORSEY & WHITNEY
M
JPG:cmn
cc: Gary D. Plotz
James Schaeffer
,�bcc: Bill Fahey
•*
0 0
CERTIFICATION OF MINUTES RELATING TO
$2,565,000 GENERAL OBLIGATION BONDS
Issuer: City of Hutchinson, Minnesota
Governing body: City Council
Kind, date, time and place of meeting: a regular meeting, held on
February 28, 1984, at 7:30 o'clock P.M., at the City Hall in
the City of Hutchinson, Minnesota
Members present: Alderman Mike Carls,
Torgerson, Alderman
Members absent: None
Documents attached:
Alderman Sohn Mlinar, Alderman Marlin
Pat Mikulecky, and Mayor Robert H. Stearns.
Minutes of said meeting (pages): 1 through 9, including
RESOLUTION NO. 7666
RESOLUTION RELATING TO $1,050,000 GENERAL OBLIGATION
IMPROVEMENT BONDS OF 1984, $750,000 GENERAL OBLIGATION
LIBRARY BONDS OF 1984 AND $765,000 GENERAL OBLIGATION PARKING
IMPROVEMENT REFUNDING BONDS OF 1984; PROVIDING FOR THE PUBLIC
SALE THEREOF; AND REPEALING RESOLUTION NO. 7644
I, the undersigned, being the duly qualified and acting
recording officer of the public corporation issuing the obligations
referred to in the title of this certificate, certify that the
documents attached hereto, as described above, have been carefully
compared with the original records of said corporation in my legal
custody, from which they have been transcribed; that said documents
are a correct and complete transcript of the minutes of a meeting
of the governing body of said corporation, and correct and complete
copies of all resolutions and other actions taken and of all docu-
ments approved by the governing body at said meeting, so far as
they relate to said obligations; and that said meeting was duly
held by the governing body at the time and place and was attended
throughout by the members indicated above, pursuant to call and
notice of such meeting given as required by law.
WITNESS my hand officially as such recording officer this
29th day of February , 1984.
Signature
Gary D. Plotz, City Administrator
(SEAL) Name and Title
• 0 • •
Member introduced the following resolution
and moved its adoption:
RESOLUTION NO.
RESOLUTION RELATING TO $1,050,000 GENERAL OBLIGATION
IMPROVEMENT BONDS OF 1984, $750,000 GENERAL
OBLIGATION LIBRARY BONDS OF 1984, AND $765,000
GENERAL OBLIGATION PARKING IMPROVEMENT REFUNDING
BONDS OF 1984; PROVIDING FOR THE PUBLIC SALE
THEREOF; AND REPEALING RESOLUTION NO. _
BE IT RESOLVED by the City Council of the City of
Hutchinson, Minnesota, as follows:
1. It is hereby determined that it is necessary for
the City to issue and sell general obligation bonds of the City
(the Bonds) comprised of $1,050,000 General Obligation Improvement
Bonds to finance local improvements, $20,000 of such amount
representing interest as provided in Minnesota Statutes, Section
475.56, $750,000 General Obligation Library Bonds to finance a
new library in the City, $13,000 of such amount representing
interest as provided in Minnesota Statutes, Section 475.56, and
$765,000 General Obligation Parking Improvement Refunding Bonds
to refund the $1,250,000 Parking Improvement Bonds of 1981,
$15,000 of such amount representing interest as provided in
Minnesota Statutes, Section 475.55. Provided, however, that the
principal amount of Parking Improvement Refunding Bonds to be
sold and issued may be increased or decreased by an amount up to,
but not exceeding, $75,000, after bids for the purchase of the
Bonds have been opened.
2. It is hereby determined that the City Administrator
shall receive and open sealed bids for the purchase of the Bonds
on April 10, 1984, at 11:30 o'clock A.M., Central Time, and
this Council shall meet at 7:30 o'clock P.M. that same date to
award the sale.
3. The City Administrator is hereby authorized and
directed to cause notice of the time, place and purpose of said
sale to be published at least ten days in advance of the bid
opening in a legal newspaper having general circulation in the
City, and in a periodical published in Minneapolis, Minnesota,
giving financial news and of general circulation throughout the
State, which notice shall be in substantially the following form:
-1-
•0 ••
NOTICE OF SALE
$2,565,000 GENERAL OBLIGATION BONDS
CITY OF HUTCHINSON, MINNESOTA
Sealed bids for the above Bonds of the City o Hutchinson,
Minnesota, will be opened at 11:30 o'clock A.M., Central Time, on
Tuesday, April 10, 1984, at the City Hall in Hutchinson. The
City Council will meet at 7:30 o'clock P.M. that same date to
consider the bids and award the sale. The offering includes
$1,050,000 General Obligation Improvement Bonds of 1984 to
finance local improvements, $750,000 General Obligation Library
Bonds of 1984 to finance a new library in the City and $765,000
General Obligation Parking Improvement Refunding Bonds of 1984,
to be issued to refund the $1,250,000 Parking Improvement Bonds
of 1981. Dated May 1, 1984, the Bonds will mature on May 1 in
each year as follows:
Interest will be payable on November 1, 1984, and semiannually on
each May and November thereafter. No rate of interest nor the
net effective rate of the issue may exceed 11% per annum. All
Bonds of an issue maturing in 1992 and thereafter are subject to
redemption and prepayment at the option of the City and in whole
or in part, in inverse order of maturities of this issue and by
lot within maturities of an issue, on May 1, 1991 and any interest
-2-
Improvement
Parking
Library
Year
Bonds
Bonds
Bonds
Total
1985
$ 25,000
$ 25,000
1986
$ 100,000
40,000
$ 25,000
165,000
1987
75,000
50,000
25,000
150,000
1988
75,000
50,000
25,000
150,000
1989
75,000
50,000
25,000
150,000
1990
75,000
50,000
25,000
150,000
1991
125,000
50,000
25,000
200,000
1992
125,000
50,000
50,000
225,000
1993
125,000
75,000
50,000
250,000
1994
125,000
75,000
50,000
250,000
1995
150,000
75,000
50,000
275,000
1996
75,000
50,000
125,000
1997
100,000
50,000
150,000
1998
75,000
75,000
1999
75,000
75,000
2000
75,000
75,000
2001
75,000
75,000
$1,050,000
$765,000
$750,000
$2,565,000
Interest will be payable on November 1, 1984, and semiannually on
each May and November thereafter. No rate of interest nor the
net effective rate of the issue may exceed 11% per annum. All
Bonds of an issue maturing in 1992 and thereafter are subject to
redemption and prepayment at the option of the City and in whole
or in part, in inverse order of maturities of this issue and by
lot within maturities of an issue, on May 1, 1991 and any interest
-2-
00 i •
payment date thereafter, at a price equal to the principal amount
thereof to be redeemed plus interest accrued to the date of
redemption. A legal opinion will be furnished by Dorsey & Whitney,
of Minneapolis, Minnesota. Copies of a statement of Terms and
Conditions of Sale and additional information may be obtained
from the undersigned or from Ehlers and Associates, Inc., Financial
Specialists, Suite 120- Soo Line Building, 507 Marquette Avenue,
Minneapolis, Minnesota 55402; telephone: (612) 339 -8291, financial
consultants to the City.
Dated: February 28, 1984.
BY ORDER OF THE CITY COUNCIL
s /Gary D. Plotz,
City Administrator
-3-
0 0 0 0
4. The following shall constitute the terms and con-
ditions for the sale and issuance of the Bonds, and the City
Administrator is hereby authorized and directed to cause the
following terms and conditions to be incorporated in material
distributed to prospective bidders for the Bonds:
-4-
•0 ••
TERMS AND CONDITIONS OF SALE
$2,565,000 GENERAL OBLIGATION BONDS
CITY OF HUTCHINSON, MCLEOD COUNTY, MINNESOTA
Sealed bids will be received at the City Hall in the
City of Hutchinson, Minnesota, until 11:30 o'clock A.M., Central
Time, on Tuesday, April 10, 1984, for the purchase of general
obligation bonds (the Bonds) of the City in the aggregate princi-
pal amount of $2,565,000 to be issued by the City upon the
following terms and conditions:
PURPOSE
The Bonds will comprise three issues:
$1,050,000 General Obligation Improvement Bonds of
1984 to be issued pursuant to Minnesota Statutes, Chapter 429,
to finance local improsements in the City;
$750,000 General Obligation Library Bonds of 1984 to
be issued pursuant to Minnesota Statutes, Chapter 475 to finance
a new library in the City; and
$765,0.00 General Obligation Parking Improvement Refund-
ing Bonds of 1984 to be issued to refund the $1,250,000 Parking
Improvement Bonds of 1981 (provided, however, the City reserves
the right to increase or decrease the principal amount of Park-
ing Improvement Refunding Bonds by an amount up to $75,000, as _
stated under the caption "Adjustment of Parking Bonds "), pursu-
ant to Minnesota Statutes, Chapter 475.
DATE, TYPE AND DENOMINATION
The Bonds, as originally issued, will be dated as of
May 1, 1984. The Bonds will be issuable only as fully registered
Bonds in denominations of $5,000 or any multiple thereof, of
single maturities, with interest payable by check or draft mailed
to the person in whose name each Bond is registered at the close
of business on the 15th day (whether or not a business day) of
the month preceding each interest payment date, as shown by the
register maintained by the Registrar, which will be a suitable
bank or trust company selected by the City. Principal is payable
upon surrender of each Bond at maturity or upon prior redemption
at the office of the Registrar. The City will pay the charges
of the Registrar with respect to registration of ownership,
transfer and exchange and payment of principal and interest.
MATURITIES
The Bonds of each issue will mature on May 1 in the
following years and amounts:
-5-
00 00
* Subject to adjustment as stated under the caption "Adjust-
ment of Parking Bonds."
ADJUSTMENT OF PARKING BONDS
The City reserves the right, after bids for the Bonds
have been opened, to increase or decrease the principal amount of
the Parking Bonds by an amount not exceeding $75,000, as necessary
to provide funds sufficient to defease the outstanding Parking
Bonds and comply with applicable arbitrage regulations under
Section 103(c) of the Internal Revenue Code. Any additional amount
of Parking Bonds will be added in inverse order of the maturities
stated above, starting with 1997, in multiples of $5,000 and not
exceeding an additional $25,000 in any one year. Any decrease in
the principal amount of Parking Bonds will be subtracted in inverse
order of maturities, starting with 1997, in multiples of $5,000
and not subtracting more than $25,000 in any one year.
If the principal amount of Parking Bonds is increased
or decreased, the purchase price of the successful bidder will be
automatically increased or decreased so as to result in a purchase
price, expressed in dollars, at the same percentage of principal
as the purchase price stated in the bid. There will be no adjust-
ment in the amount of the good faith check hereinafter referred to.
The City will notify the successful bidder of any adjust-
ment in the principal amount of the Parking Bonds as soon as Prac-
tical following the award of sale.
-6-
Inprovement
Parking
Librarg
Year
Bonds
fonds
Bonder
Total
1985
$ 25,000
$ 25,000
1986
$ 100,000
40,000
$ 25,000
165,000
1987
75,000
50,000
25,000
150,000
1988
75,000
50,000
25,000
150,000
1989
75,000
50,000
25,000
150,000
1990
75,000
50,000
25,000
150,000
1991
125,000
50,000
25,000
200,000
1992
125,000
50,000
50,000
225,000
1993
125,000
75,000
50,000
250,000
1994
125,000
75,000
50,000
250,000
1995
150,000
75,000*
50,000
275,000
1996
75,000*
50,000
125,000
1997
100,000*
50,000
150,000
1998
75,000
75,000
1999
75,000
75,000
2000
75,000
75,000
2001
75,000
75,000
$1,050,000
$765,000*
$750,000
$2,565,000
* Subject to adjustment as stated under the caption "Adjust-
ment of Parking Bonds."
ADJUSTMENT OF PARKING BONDS
The City reserves the right, after bids for the Bonds
have been opened, to increase or decrease the principal amount of
the Parking Bonds by an amount not exceeding $75,000, as necessary
to provide funds sufficient to defease the outstanding Parking
Bonds and comply with applicable arbitrage regulations under
Section 103(c) of the Internal Revenue Code. Any additional amount
of Parking Bonds will be added in inverse order of the maturities
stated above, starting with 1997, in multiples of $5,000 and not
exceeding an additional $25,000 in any one year. Any decrease in
the principal amount of Parking Bonds will be subtracted in inverse
order of maturities, starting with 1997, in multiples of $5,000
and not subtracting more than $25,000 in any one year.
If the principal amount of Parking Bonds is increased
or decreased, the purchase price of the successful bidder will be
automatically increased or decreased so as to result in a purchase
price, expressed in dollars, at the same percentage of principal
as the purchase price stated in the bid. There will be no adjust-
ment in the amount of the good faith check hereinafter referred to.
The City will notify the successful bidder of any adjust-
ment in the principal amount of the Parking Bonds as soon as Prac-
tical following the award of sale.
-6-
go 0 0
REDEMPTION
Bonds of each issue maturing in 1992 and subsequent years
will each be subject to redemption and prepayment at the option
of the City in whole or in part, and if in part, in inverse order
of maturities and by lot within maturities, on May 1, 1991, and
any interest payment date thereafter at a price equal to the
principal amount thereof to be redeemed plus accrued interest to
the date of redemption.
INTEREST
Interest will be payable on November 1, 1984, and semi-
annually thereafter on each May 1 and November 1. All Bonds of the
same maturity must bear interest from date of issue until paid at
a single, uniform rate, not exceeding the rate specified for Bonds
of any subsequent maturity. Each rate must be in an integral
multiple of 5 /100 of 1 %. No rate of interest may exceed 11% per
annum.
DELIVERY
Within 40 days after the sale, the City will deliver to
the Registrar the printed Bonds ready for completion and authenti-
cation. The original purchaser of the Bonds must notify the
Registrar, at least 5 business days before delivery of the Bonds,
of the persons in whose names the Bonds will be initially regis-
tered and the authorized denominations of the Bonds to be
originally issued. If notification is not received by that date,
the Bonds will be registered in the name of the original purchas-
er and will be issued in denominations corresponding to the
principal maturities of the Bonds. On the day of closing, the
City will furnish to the purchaser the opinion of bond counsel
hereinafter described, an arbitrage certification and a certifi-
cate verifying that no litigation in any manner questioning the
validity of the Bonds is then pending or, to the best knowledge
of officers of the City, threatened. Payment for the Bonds
must be received by the City at its designated depositary on
the date of closing in immediately available funds.
LEGAL OPINIONS
A legal opinion or each issue of Bonds will be provided
by Dorsey & Whitney, of Minneapolis, Minnesota. The legal opinion
for each issue of Bonds will be printed on the appropriate Bonds
at the request of the purchaser. The legal opinion will state
that the Bonds are valid and binding general obligations of the
City enforceable in accordance with their terms, except to the
extent enforceability may be limited by State of Minnesota or
United States laws relating to bankruptcy, reorganization, mora-
torium or creditors' rights generally.
-7-
00 00
CONSIDERATION OF BIDS
Sealed bids for not less than $2,517,000 and accrued
interest on the principal sum of $2,565,000 must be mailed or
delivered to the undersigned and must be received prior to the
time stated above. All bids will then be publicly opened and
tabulated and submitted to the City Council at 7:30 o'clock P.M.,
Central Time, the same day for consideration and action. No bid
may be altered or withdrawn by the bidder after the time speci-
fied above for opening bids. Each bid must be unconditional and
must be accompanied by a cashier's or certified check or bank
draft in the amount of $51,300, payable to the City, to be re-
tained as liquidated damages if the bid is accepted and the
bidder fails to comply therewith. The bid offering the lowest
net interest cost (total interest from date of Bonds to stated
maturities, less any amount more than $2,565,000 or plus any
amount less than $2,565,000 bid for principal) will be considered.
In the event that two or more bids stated the lowest net cost,
the sale of the Bonds will be awarded by lot. No oral bid and
no bid of less than $2,517,000 for principal, plus accrued
interest on all Bonds will be considered. The City reserves the
right to reject any and all bids, to waive informalities in the
bid, and to adjourn the sale.
CUSIP NUMBERS
The City will assume no obligation for the assignment
or printing of CUSIP numbers on the Bonds or for the correctness
of any numbers printed thereon, but will permit such numbers
to be assigned and printed at the expense of the purchaser, if
the purchaser waives any extension of the time of delivery
caused thereby.
BY ORDER OF THE CITY COUNCIL
Gary D. Plotz
City Administrator
Further information may be obtained from and bids may
be delivered to: Ehlers and Associates, Inc., First National -
Soo Line Concourse, 507 Marquette Avenue, Minneapolis,
Minnesota 55402, Telephone: (612) 339 -8291, Financial Consultants
to the City. If bids are delivered to Ehlers and Associates,
Inc., the bid security will be retained in the offices of
Ehlers and Associates, Inc., with the same effect as if delivered
to the City Administrator.
-8-
go
00
5. The City Administrator, in cooperation with Ehlers
and Associates, Inc., financial consultants to the City, is
hereby authorized and directed to prepare on behalf of the
City an official statement to be distributed to potential purchasers
of the Bonds. Such official statement shall contain the statement
of Terms and Conditions of Sale set forth in paragraph 4 hereof
and such other information as shall be deemed advisable and
necessary to adequately describe the City and the security
for, and terms and conditions of, the Bonds.
6. Resolution No. , adopted January 24, 1984, is
hereby repealed.
Mayor
Attest:
City Administrator
The motion for the adoption of the foregoing resolution
was duly seconded by Member
, and upon vote being
taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted,
signed by the Mayor and his signature attested by the City
Administrator.
00
0 0
CERTIFICATION OF MINUTES RELATING TO
$600,000 GENERAL OBLIGATION TAX
INCREMENT REFUNDING BONDS OF 1984
Issuer: City of Hutchinson, Minnesota
Governing Body: City Council
Kind, date, time and place of meeting: A regular meeting,
held on February 28 , 1984, at 7:30 o'clock P.M., at the City
Hall in the City of Hutchinson, Minnesota
Members Present: Alderman Mike Carls, Alderman Sohn Mlinar, Alderman Marlin
Torgerson, Alderman Pat Mikulecky, and Mayor Robert H. Stearns.
Members Absent: None
Documents Attached:
Minutes of said meeting (pages): 1 through 7
RESOLUTION NO. 7667
RESOLUTION RELATING TO $600,000 GENERAL
OBLIGATION TAX INCREMENT REFUNDING BONDS
OF 1984; PROVIDING FOR THE PUBLIC SALE
THEREOF
I, the undersigned, being the duly qualified and
acting recording officer of the public corporation issuing
the bonds referred to in the title of this certificate, certify
that the documents attached hereto, as described above, have
been carefully compared with the original records of said corporation
in my legal custody, from which they have been transcribed;
that said documents are a correct and complete transcript of
the minutes of a meeting of the governing body of said corporation,
and correct and complete copies of all resolutions and other
actions taken and of all documents approved by the governing
body at said meeting, so far as they relate to said bonds;
and that said meeting was duly held by the governing body at
the time and place and was attended throughout by the members
indicated above, pursuant to call and notice of such meeting
given as required by law.
WITNESS my hand officially as such recording officer
this 29th day of February, 1984.
Signature
(SEAL)
Gary D. Plotz, City Administrator
Name and Title
••
••
Member introduced the following resolution
and moved its adoption:
RESOLUTION NO.
RESOLUTION RELATING TO $600,000 GENERAL
OBLIGATION TAX INCREMENT REFUNDING BONDS
OF 1984; PROVIDING FOR THE PUBLIC SALE
THEREOF
BE IT RESOLVED by the City Council of the City of
Hutchinson, Minnesota, as follows:
1. The City has heretofore issued its General Obligation
Tax Increment Bonds dated as of November 1, 1980 (the Series
1980 Bonds) which are now outstanding in the principal amount
of $
2. The City is authorized to issue its bonds to
refund the Series 1980 Bonds. After consulting with the financial
consultants to the City, it appears likely that the City could
reduce its interest costs by refunding the Series 1980 Bonds.
3. Sealed bids for the purchase of $600,000 General
Obligation Tax Increment Refunding Bonds of 1984, to be issued
for the purpose described above, shall be received and opened
at 11:30 o'clock A.M. on April 10, 1984, and this Council shall
meet at 7:30 o'clock P.M. that same date to award the sale.
4. The City Administrator is hereby authorized and
directed to cause notice of the time, place and purpose of
said sale to be published at least ten days in advance of the
bid opening in a legal newspaper having general circulation
in the City, and in a periodical published in Minneapolis,
Minnesota, giving financial news and of general circulation
throughout the State, which notice shall be in substantially
the following form:
00
0
NOTICE OF SALE
$600,000 GENERAL OBLIGATION TAX
INCREMENT REFUNDING BONDS
CITY OF HUTCHINSON, MINNESOTA
Sealed bids for the above Bonds of the City of Hutchinson,
Minnesota, will be opened at 11:30 o'clock A.M., Central Time,
on Tuesday, April 10, 1984, at the City Hall in Hutchinson.
The City Council will meet at 7:30 o'clock P.M. that same date
to consider the bids and award the sale. The Bonds are being
issued to refund an outstanding issue of General Obligation
Tax Increment Bonds of 1980. Dated May 1, 1984, the obligations
will mature on May 1 in each year as follows:
Year Amount
1985
$25,000
1986
50,000
1987
50,000
1988
50,000
1989
50,000
1990
50,000
1991
50,000
1992
50,000
1993
75,000
1994
75,000
1995
75,000
Interest will be payable on November 1, 1984, and semiannually
on each May 1 and November 1 thereafter. No rate of interest
nor the net effective rate of the issue may exceed 118 per
annum. Bonds maturing in 1992 and thereafter are subject to
redemption and prepayment at the option of the City and in
whole or in part, in inverse order of maturities and by lot
within maturities, on May 1, 1991 and any interest payment
date thereafter, at a price equal to the principal amount thereof
to be redeemed plus interest accrued to the date of redemption.
A legal opinion will be furnished by Dorsey & Whitney, of Minneapolis,
Minnesota. Copies of a statement of Terms and Conditions of
Sale and additional information may be obtained from the undersigned
or from Ehlers and Associates, Inc., Financial Specialists,
Suite 120 - Soo Line Building, 507 Marquette Avenue, Minneapolis,
Minnesota 55402; telephone: (612) 339 -8291, financial consultants
to the City.
Dated: February _, 1984.
-2-
BY ORDER OF THE CITY COUNCIL
s /Gary D. Plotz, City Administrator
of 0 0
5. The following shall constitute the terms and
conditions for the sale and issuance of the bonds, and the
City Administrator is hereby authorized and directed to cause
the following terms and conditions to be incorporated in material
distributed to prospective bidders for the bonds:
-3-
• 0
TERMS AND CONDITIONS OF SALE
$600,000 GENERAL OBLIGATION TAX
INCREMENT REFUNDING BONDS
CITY OF HUTCHINSON, MCLEOD COUNTY, MINNESOTA
Sealed bids will be received at the City Hall in
the City of Hutchinson, Minnesota, until 11:30 o'clock A.M
Central Time, on Tuesday, April 10, 1984, for the purchase
of General Obligation Tax Increment Refunding Bonds in the
aggregate principal amount of $600,000 to be issued by the
City upon the following terms and conditions:
PURPOSE
The Bonds are being issued to refund the City's General
Obligation Tax Increment Bonds of 1980.
DATE, TYPE AND DENOMINATION
The Bonds will be dated as originally issued, as
of May 1, 1984. The Bonds will be issuable only as fully registered
Bonds in denominations of $5,000 or any multiple thereof, of
single maturities, with interest payable by check or draft
to the person in whose name each Bond is registered 15 days
prior to each interest payment date on the register maintained
by the Registrar, which will be a suitable bank or trust company
selected by the City. Principal is payable upon surrender
of each Bond at maturity or upon prior redemption at the office
of the Registrar. The City will pay the charges of the Registrar
with respect to registration of ownership, transfer and exchange
and payment of principal and interest.
MATURITIES
The Bonds will mature on May 1 in the following years
and amounts:
Year Amount-
1985
$25,000
1986
50,000
1987
50,000
1988
50,000
1989
50,000
1990
50,000
1991
50,000
1992
50,000
1993
75,000
1994
75,000
1995
75,000
-4-
•• •i
REDEMPTION
Bonds maturing in 1992 and subsequent years will
each be subject to redemption and prepayment at the option
of the City in whole or in part, and if in part in inverse
order of maturities and by lot assigned in proportion to their
principal amount, within maturities, on May 1, 1991, and any
interest payment date thereafter at a price equal to the principal
amount thereof to be redeemed plus accrued interest to the
date of redemption.
INTEREST
Interest will be payable on November 1, 1984, and
semiannually thereafter on each May 1 and November 1. All
Bonds of the same maturity must bear interest from date of
issue until paid at a single, uniform rate, not exceeding the
rate specified for obligations of any subsequent maturity.
Each rate must be in an integral multiple of 5 /100 of 1 %.
No rate of interest, nor the net effective rate of the Bonds
may exceed 11% per annum.
DELIVERY
Within 40 days after the sale, the City will deliver
to the Registrar the printed Bonds ready for completion and
authentication. The original purchaser of the Bonds must notify
the Registrar, at least 5 business days before delivery of
the Bonds, of the persons in whose names the Bonds will be
initially registered and the authorized denominations of the
Bonds to be originally issued. If notification is not received
by that date, the Bonds will be registered in the name of the
original purchaser and will be issued in denominations corresponding
to the principal maturities of the Bonds. On the day of closing,
the City will furnish to the purchaser the opinion of bond
counsel hereinafter described, an arbitrage certification and
a certificate verifying that no litigation in any manner questioning
the validity of the Bonds is then pending or, to the best knowledge
of officers of the City, threatened. Payment for the Bonds
must be received by the City at its designated depositary on
the date of closing in immediately available funds.
LEGAL OPINIONS
A legal opinion on the Bonds will be provided by
Dorsey & Whitney, of Minneapolis, Minnesota. The legal opinion
will be printed on the Bonds at the request of the purchaser.
The legal opinion will state that the Bonds are valid and binding
general obligations of the City enforceable in accordance with
their terms, except to the extent enforceability may be limited
by State of Minnesota or United States laws relating to bankruptcy,
reorganization, moratorium or creditors' rights generally.
-5-
•• •0
CONSIDERATION OF BIDS
Sealed bids for not less than $ and accrued
interest on the principal sum of $600,000 must be mailed or
delivered to the undersigned and must be received prior to
the time stated above. All bids will then be publicly opened
and tabulated and submitted to the City Council at 7:30 P.M.,
Central Time, the same day for consideration and action. Each
bid must be unconditional and must be accompanied by a cashier's
or certified check or bank draft in the amount of $12,000,
payable to the City, to be retained by the City as liquidated
damages if the bid is accepted and the bidder fails to comply
therewith. The bid offering the lowest net interest cost (total
interest from date of the Bonds to stated maturities, less
any amount more than $600,000 or plus any amount less than
$600,000 bid for principal) will be considered, and the City
Council reserves the right to reject any and all bids and to
waive any informality in any bid. In the event that two or
more bids state the lowest net cost, the sale of the Bonds
will be awarded by lot. No oral bid and no bid of less than
$ for principal, plus accrued interest on all Bonds
will be considered and the City reserves the right to reject
any and all bids, to waive informalities in the bid, and to
adjourn the sale.
CUSIP NUMBERS
The City will assume no Bonds for the assignment
or printing of CUSIP numbers on the Bonds or for the correctness
of any numbers printed thereon, but will permit such numbers
to be assigned and printed at the expense of the purchaser,
if the purchaser waives any extension of the time of delivery
caused thereby.
Further information may be obtained from and bids
may be delivered to: Ehlers and Associates, Inc., Financial
Specialists, Suite 120 - Soo Line Building, 507 Marquette Avenue,
Minneapolis, Minnesota 55402; telephone: (612) 339 -8291.
-6-
6. The City Administrator, in cooperation with Ehlers
and Associates, Inc., financial consultants to the City, is
hereby authorized and directed to prepare on behalf of the
City an official statement to be distributed to potential purchasers
of the Bonds. Such official statement shall contain the statement
of Terms and Conditions of Sale set forth in paragraph 4 hereof
and such other information as shall be deemed advisable and
necessary to adequately describe the City and the security
for, and terms and conditions of, the Bonds.
Mayor
Attest:
City Administrator
The motion for the adoption of the foregoing resolution
was duly seconded
by Member
and
upon vote being
taken thereon, the
following voted
in favor
thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted,
signed by the Mayor and his signature attested by the City
Administrator.
-7-
e
f °
'2) 87.9 -2,4i r
, WASHINGTON AVENUE WEST
'TC,yINSON, MINN, 55350
M E M O R A N D U M
DATE: February 28, 1984
TO. Mayor & City Council
FROM. Water Billing Dept.
SUBJECT: Delinquent Water Accounts
Attached is a listing of the delinquent water accounts for the month
of February. Recommend water service be discontinued on Monday,
March 5, 1984 at Noon, b
*Service Address
s
0 0
Richard Sturges William Lueck
425 Third Ave. S.E. 346 Adams St. S.
Hutchinson, MN 55350 Hutchinson, MN 55350
3 -045- 0425 -0 -81 3- 210- 0346 -0 -31
$70.76 $90.89
James Weis Calvin Lee
605 Third Ave. S.E. 416 Adams St. S.
Hutchinson, MN 55350 Hutchinson, MN 55350
3 -045- 0605 -0 -01 3 -210- 0416 -0 -81
$64.46 $58.84
Sheldon Crouse Ted Weiby
229 Fifth Ave. N.E. 6 Ada St. S.
Hutchinson, MN 55350 Hu nson, MN 55350
3- 075- 0229 -0 -91 3- 42426 -0 -61
$62.27 $ -0.09
Miles Willhite Randy Gunderson
136 11th Ave. N.E. 506 Adams St. S.
Hutchinson, MN 55350 Hutchinson, MN 55350
3- 130 - 0136 -0 -41 3- 210 - 0506 -0 -91
$40.00 $38.33
Promise to pay 3/09/84 Promises to pay 3/02/84
Darol D. Wylie
Ronnie Telecky
26 Adams St. S.
607 Bluff St.
Hutchinson, MN 55350
Hutchinson, MN
55350
3- 210- 0026 -0 -01
3- 250 - 0607 -0 -81
$57.21
$91.63
Owner: V.F.W.
Promises to pay
1/2 - 3/01
Promise to pay 3/03/84
Rodney Markgraf
Kralein Investment
565 Clark St.
Box 533
Hutchinson, MN
55350
*306 Adams St.
3- 320 - 0565 -0 -41
3- 210- 0306 -0 -11
$99.90
$102.27
David Freund
Kim Meyer
405 Erie St. S.
325 Adams St. S.
Hutchinson, MN
55350
Hutchinson, MN 55350
3- 380 - 0405 -0 -51
3- 210- 0325 -0 -81
$145.52
$55.50
Promises to pay$35.QO 2/28,$50.00 3/02,
$60.52 3/16
Dennis Gregor
326 Adams St. S.
Pat Smith
Hutchinson, MN 55350
455 Glen St. N
3- 210 - 0326 -0 -71
Hutchinson, MN
55350
$89.41
3- 415- 0455 -0 -31
$91.17
Cheryl Schauer
Country Club Terrace
Hutchinson, MN 55350
*197 Third Ave. NW
3- 040 - 0197 -0 -91
$237.00
Owner: Dean Dietel
Don Kramer
Jon Wilke
215 Huron St. S.
814 Craig
Hutchinson, MN 55350
Hutchinson, MN 55350
3 -535- 0215 -0 -91
*1303 Campbell Ln
$52.97
3- 280 - 1303 -0 -71
$80.91
Sharon Sauter
Owner: Jim McClure
877 Main St. N.
Promises to pay in full 3/09
Hutchinson, MN 55350
3- 680- 0877 -0 -11
Joan M. Sheehan
$53.85
455 High St., Apt. 20
Promises to pay 3/02
Hutchinson, MN 55350
Owner: Bruce Crosby
*219 College Ave.
3- 330 - 0219 -0 -21
Browns Greenhouse
$82,78
Box 36
*125 Michigan
Gary Klatt
Hutchinson, MN 55350
313 Stoney Pt Rd
3 -715- 0125 -0 -01
Hutchinson, MN 55350
$128.03
*820 Lewis Ave.
4- 209 - 0730 -1 -61
James Deragon
$50.47
540 Monroe St. S.
Owner: Glen Getzke
Hutchinson, MN 55350
3- 735- 0540 -0 -31
Leland Turner
$101.27
895 Dale St.
Hutchinson, MN 55350
Gerald Elliott
4- 226- 0320 -4 -51
590 Monroe St. S.
$29.91
Hutchinson, MN 55350
cc: Thomas Gutormson
3- 735 - 0590 -0 -21
$95.65
Refuse ONLY acct.
Charles Anderson
Becca Lynn
524 Prospect St.
116 Huron St. Upst.
Hutchinson, MN 55350
Hutchinson, MN 55350
3- 815- 0524 -0 -61
3 -535- 0116 -1 -71
$41.45
$19.45
Owner: Richard K. Carlson
Midwest Trailer Ct.
Box 157
Winsted, MN 55395
*450 Water St.
3- 970- 0420 -0 -21
$685.59
i
Cheryl Schauer
Country Club Terrace
Hutchinson, MN 55350
*197 Third Ave. NW
3- 040 - 0197 -0 -91
$237.00
Owner: Dean Dietel
Coca -Cola BottlingApmpany •
P. O. Box 69/Hutchinsow innesota 55350
February 15, 1984
Municipal Liquor Store
Chuck Nelson, Mgr.
Hutchinson, Minnesota
Dear Chuck,
our price quote on a. True Three -Door Visual Merchandiser Model CDM -69 is $2,222.50.
This includes incoming freight from St. Louis to Hutchinson and installation services.
The cooler ordered would be in a brown walnut vinyl finish, not in red as shown in the
enclosed picture.
Upon receipt of an order, deliveW takes between two to three weeks.
Sincerely,
Duane Buske, Mgr
Coca -Cola Bottling Co.
Hutchinson, Minnesota
c ,
a -
gpormer�ha[�disers for the bottlers of COCAIM
G6M -69
;.
I NEW Ci?G SOLD MERCHANOISER
A great way fo Increase Sales in Supermarkets,
Convenience Stores, Service Stations, Delicatessens, Marinas,
and Wherever Soft Drinks are Sold.
69 Cubic Feet of Display in Only 11 Square Feet of Floor Space
THE PERFECT WAY TO INCREASE YOUR TAKE HOME MARKET SALES
.XTERIOR
High luster baked enamel applied to coated
steel. Offers the ultimate resistance to adverse
weather conditions, salt spray and humidity.
INTERIOR
Long lasting White Vinyl, Stainless and Alu-
minum keeps its bright, sanitary appearance
indefinitely.
SLIDE DOORS
Doors are self closing, have stainless steel
bottom rollers. Doors have three thicknesses
of glass fortwice the insulation. NO HEATER
needed to prevent sweating.
LIGHTING
Two 40 watt bulbs illuminate the sign panel
and two 40 watt bulbs (safety shielded)
assures your product the highest shadow
free illumination.
INSULATION
Energy saving foamed -in -place polyurethane
foam, results in superior operating efficiency.
ELECTRICAL
100 or 115 volts single phase. No special wir-
ing required. Plug-in installation. No plumb-
ing required.
REFRIGERATION SYSTEM
Heavy duty 112 H.P. Compressor for quick
pull down.
WARRANTY
One Year Warranty on all parts and an addi-
tional Four Year Warranty on the Compressor
(U.S.A. Only).
\M @ `° S• a
two
TRUE
MANUFACTURING
CO. • 5T. LOUIS
j jo _... _ _— __ _.
SIGN YGNEL
1 r
Capacity
Co. Ft.
Is-
III i
I
Depth
29.1121131
HEIGHT
^
H. P.
I
� I
j DOOR WIDTH I
Crated
Weight
—WI 2
INCLUDESDOOR HAND LE
I e'4'D
�L _..��L - -_
True
Model No.
GDM•69
Capacity
Co. Ft.
69
Width
78111
Depth
29.1121131
Height
78.114f7
H. P.
1/2
Crated
Weight
682
sales company
A DIVISION OF TRUE MANUFACTURING CO., INC. PLANTS: O'Fallon. Mo. 3
harles Industrial Center • O'Fallon. 1drseouri ° St. Louis. Mo.
11WALES OFFICE —Area Code314- 272 -24W
w. 4-WQQM
I
CUSTOM Hd*S LIGHT COMMERCIAL *ODELING
Business Phone 587 -5555
A
IC�tlr� �a1tott
BUILDER
HUTCHINSON, MINNESOTA 55350 Home Phone 587 -5556
February 21, 1984
Hutchinson Municipal Liquor Store
117 Main Street North
Hutchinson, Minnesota 55350
Estimated costs for proposed new front on West 26' and
South 62' walls of building include:
Remove existing siding on West wall. Strip all walls with
2x2 Furring 16" on center. Install 5/8" rough sawn Cedar reverse
board and batten siding 8' high. Glass block to be closed up from
outside.
Install a 7' high mansord roof with a 24" bottom projection
as per sketch plan. 2" CDX roof sheathing with felt paper over. 3/4 To
5/4X24" hand split shakes. Roof cap as required. 3/8" R.S. soffit.
Estimate includes building permit and clean — up. Estimate
does not include removal or installation of sign or any electrical
work.
$ 5,950.00
If mansord roof would be eliminated and siding would
continue to top, deduct $ 865.00 making estimate $ 5,085.00 .
R ectf lly Submitted,
Richard Larson
RL/ah
a � •
0 0
S i a c Qjo,(— O �� �,- 4
G EpAQ N
� "cox
�x
08ETKER CONSTRUCTION, IN#
Gene Betker Mark Betker
Clifton Heights Hutchinson, MN 55350
(612) 587.5089
-
PROPOSAL SUEMITIED TO — _ -_ -_ -- -
PHONE DATE _ --
February 15, 1984
City of
- -___
1 STREET
JOB NAME
CITY, STATE AND ZIP CODE
Hutchinson, Mn. 55350 --Illy
JOB LOCATION
Municipal Liquor Store
— —
_Hutchinson
——
I JOB PHONE
it ARCHITECT DATE Or PLANS
iJ e hereby submit spedflcabon_ and xi Lh notes tor:
Labor and material to install mansard roof across front 26' and down
side 61' of liquor store. Includes aproximatley 2' overhang and
I
mansard tapering to top of roof edge. Install J" CDX plywood with
felt paper and 3/4" to 5/4" handsplit cedar shakes. Install 3/8"
rough sawn cedar plywood under soffits. Walls to be stripped with
2" x 2" and front recessed areas to be furred out to make front
straight. 5/8" rough sawn reverse batton cedar plywood 9' high to
be installed over stripping with 1" x 4" rough sawn cedar installed
on corners and around doors. Permit included.
Does not include any electrical work or lights, staining or painting. i
Clear cedar plywood would be extra.
Total $5,865.67
I
i
-
i
F propo5r hereby to furnish material and labor — complete in accordance with above specifications, for the sum of:
_ dollars ($. :).8615,67 ).
Payment to be made as follows:
nal i d g to teed to e as specified. . Any alteration 11 w or be completed
All m to -al 's guaranteed to be as - All work to be completes in a workmanlike manner
from above workmanlike Authorized
tions involving extra costs will be executed only upon written orders and will beeome an Signature '-
extra charge over and above the estimate. All agreements contingent upon strikes. accidents
Note: This proposal may be
or delays beyond our control. Owner to carry fire tornado and other necessary insurance.
Our workers are fully covered by Workmen's Compersaboa Insurance withdrawn by us if not accepted within
Araptaurr of proposttl —The above prices, specifications
and conditions are satisfactory and are hereby accepted. You are authorized Signature
to do the work as specified. Payment will be made as outlined above.
Signature
Date of Acceptance: _ - --
FpRN 118 -3 cmr1RIGM1 i98o - - tirr.— 1, nc lur ., Groton Mass o`65o
AW
BILL TO:
National W ie Distri6urors .. .
BEER Ea NT 8 PARTS
BAR S. RES NT EQUIPMENT
P.O. BOX 43177
ST. PAUL, MN 55164
Tel. 1612; 6364110
Nat'l: 800 328 9800
MN: 800672 -0924
ORDERED BY:
PHONE
I(I�I[w O�C�d�I�n
VIII �LX
SHIP TO: I'I o�
ZIP
REMITTANCE RECEIVED
CUSTOMER ACCT. N
SAjL tA� L—
D'� r'v r
CUSTOMER P.O. F7
TERMS:
SPECIAL INSTRUCTIONS
QUANTITY
PART NUMBER
DESCRIPTION
STK
S/D
NET EACH
TOTAL
s N isSGZ 3
%�
2or5
or)
2orsw
Quoted prices will be held until r L v . Orders received after that date are subject to
review and change. Signature and check in the amount of $ shall constitute
:ustomer acceptance of the above quotation, and shall become a bona fide order for shipment.
TAX
TOTAL
races r.U.tS. Shipping romt, trelght collect, less applicable sales taxes, unless otherwise speanea.
Vim" r k�— 54(CS Wcfk
Authori"d Signatum Title J Date
2 -Y -134 Slide Doom ON HAND
2 -Y -114 Slide Doom
2-Y -121 Slide Doors
�
W, A':
jf
z
►Aerchandisers Designed
o Pull Down Product
emperatures to 340
Serchandise refrigerated products in modern, sleek merchandisers with
ghted canopy and yourchoice of illuminated . signs at no extra cost Quality
jlid steel construction with attractive Walnut woodgrain laminate exterior
-Aish. Long lasting interiorfinish of vinyl plasticcombined with Stainless Steel
ndAluminum assures bright, sanitary appearance, easy cleaning. Attractive,
-djustable, no-rust anodized Aluminum shelves are reinforced with Stainless
.-feel bars for permanent life. Bottom shelf height is designed for "no- stoop"
'asier removal of cartons, bottles or cans. Complete units are only 2992'
;eep— savesaisle space, permits easier product placement. Merchandisers
_rclude these quality features: space-saving polyurethane foamed- in-place
'- rsulation for greater operating efficiency, automatic self-closing doors with
riple panes of double tempered glass for additional insulation — eliminates
•.eed for heater wires on slide door models, cuts operational and service
-asts; oversize %H.P. refrigeration systems for fast cooling. Units operate at
'eak performance even in locations with high ambient temperatures. Bottom
mounted compressors are removable from front for easier cleaning and main -
enance— factory sealed and lubricated for long life, quiet operation Top
mounted evaporator blower assures greater air flow. Safety shielded interior
fight provides shadow -free product highlight Illuminated sign panels a re ship-
ped separately. Specify when ordering. f.o.b. MO.
Cap. Cap.
�;. 6 Pk 12 oz.
Cu. Ft. W. Ht H.P. Doors cans bottles WL
2 -Y -121 41 47" 789." % 2 slide 200 118 500 $2640.00
2 -Y -118 47 54" 784." % 2 slide 246 133 550 2850.00
2 -Y -127 Same as 2• 7ii
but ON HAND ........................ 3070.00
2•Y -743 49 54" " 78'/." 'h 2 swing 246 133 545 2850.00
2 -Y -114 69 78" 79'/4" 11, 3 slide 369 193 685 3750.00
2•Y -134 Same as 2 -Y -114, but ON HAND ........................ 4030.00
2 -Y -149 Extra shelves with clips for 47, 49. & 69 cu It models.... 45.00
`NOTE: Merchandisers may be shipped fdrom B other convenient f.o.b. points:
PA, GA, CO. FL or MT. Use part No. 2 -Y -125, add 6% to cost of the mer-
chandiser ordered. When shipped from AZ, WA or CA, add 9 %. Specify ship-
ping point desired.
SPECIFY CHOICE OF ILLUMINATED SIG yypATT NO EXTR ANESL
1. "COLD BEER"
2. "TAKE HOME A COLD CARTON" S. GREEN DIAMOND
3. "SELF- SERVICE" 7. 'COLD WINE"
4. PLAIN WHITE PANEL 8 WINE CELLAR
r'
.. .
..
;x
sa
F=
1
ON HAND 2.Y -127
43
PUBLISHED IN THE HUTCHINSON LEADER THURSDAY, MARCH 1, 1984
PUBLICATION NO. 3212
ORDINANCE NO. 01/84
ORDINANCE REPEALING ORDINANCE NO. 518 ENTITLED AN ORDINANCE
TO ESTABLISH A TRANSPORTATION BOARD AND TO DEFINE ITS DUTIES
AND MEMBERSHIP
WHEREAS, the City Council of the City of Hutchinson, Minnesota,
did on October 12, 1976, adopt Ordinance No. 518 establishing
a transportation board for the City of Hutchinson, and
WHEREAS, the City Council of the City of Hutchinson, Minnesota,
has determined that it is no longer necessary to maintain the
transportation board to review the adequate functioning of city
transportation services,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF HUTCHINSON, MINNESOTA, That Ordinance No. 518 is hereby repealed.
This ordinance shall take effect from and after its passage
and publication.
Passed this day of , 1984
Robert H. Stearns, Mayor
ATTEST:
Gary D. Plotz, City Administrator
(612) 879-2-311
of/ y OF !E UYC If SON
37 WASHINGTON AVENUE WEST
HUTCHINSON, 1✓11fVN. 55350
M E M O R A N D U M
DATE: February 22. 1984
TO: _ Hutchinson City Council
FROM: _ Hutchinson Planning Commission
SUBJECT: _ Conditional Use Permit submitted by Hutch Agri -Tech
Pursuant to Section 6.05, C5, of Zoning Ordinance No. 464, the Hutchinson
Planning Commission is hereby submitting its findings of fact and recommend-
ation with respect to the aforementioned request for a conditional use
permit.
HISTORY
On January 26, 1984, an application was submitted by Hutch Agri -Tech for
a conditional use permit to allow the construction of a 48' by 112' addition
to an existing structure in an IC -1 zone. A public hearing was held at the
regular meeting of the Planning Commission on February 21, 1984. There was
no one present who objected to the plan. Mr. Leo Getsfried of the DNR had
communicated by telephone to City Administrator Plotz that the DNR had no
objection so long as the building is used for storage only and that storage
is secured or can be readily moved in anticipation of a flood. No manufactur-
ing or production will be allowed in this area.
FINDINGS OF FACT
1. The required application was submitted and the appropriate fee paid.
2. Notices were mailed to the surrounding property owners as well as
published in the Hutchinson Leader on Thursday, February 9, 1984.
3. The proposal is in conformance with the requirements of a conditional
use permit.
RECOMMENDATION
It is the recommendation of the Planning Commission that the conditional use
permit be granted contingent upon the plan providing at least 6 parking spaces
to the rear, and that a sign be posted to indicate parking in the rear.
Respectfully submitted,
Larry Romo, Chairman
Hutchinson.Planning Commission
RESOLUTION NO. 7661
RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.05, C5,
OF ZONING ORDINANCE NO. 464 TO ALLOW CONSTRUCTION OF AN ADDITION
TO AN EXISTING STRUCTURE IN AN IC -1 ZONE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHLNSON, MINNESOTA:
FT NDT N(:S
1. Hutch Agri -Tech has made application to the City Council
for a Conditional Use Permit under Section 6.05, C5, of Zoning
Ordinance No. 464 to allow the construction of a 48' by 112'
addition to an existing structure in an IC -1 zone, on property
located at 15 Monroe Street, with the following legal description:
Lot, 8, Block 4, South 1/2 of the City of Hutchinson
r,
2. The City Council has considered the recommendation of the
Planning Commission and the effect of the proposed use on health,`
safety, and welfare of the occupants of the surrounding lands,
existing and anticipated traffic conditions,.and the effect on
values of properties in the surrounding area and the effect of
the use of the Comprehensive Plan.
3. The Council has determined that the proposed use will not
be detrimental to the health, safety, or general welfare of the
community nor will it cause serious traffic congestion or hazards,
nor will it seriously depreciate surrounding property values,
and the proposed use is in harmony with the general purpose and
intent of the Zoning Ordinance and the Comprehensive Plan.
CONCLUSION
The application for Conditional Use Permit for the purpose
designated is granted based upon the findings set forth above.
Adopted by the City Council this 28th day of February, 1984.
ATTEST:
Robert H. Stearns, Mae or
Gary D. Plotz, City Clerk
•' Y
I • •
(612) 8 79-23 11
CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M O R A N D U M
DATE: February 22, 1984
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: SKETCH PLAN SUBMITTED BY GERALD GASSMAN T_O M_CLE_OD COUNTY_
(within two mile radius)
The Planning Commission recommends approval of the afore-
mentioned sketch plan as presented.
q�l' jr
;mot
MafOR.A DUM
TO:
FROM:
DATE:
Citg of Hutchinson
Edwin E. Homan, McLeod County Zoning Administrator
February 7, 1984
E
SUBJECT: Gerald Gassman, Sketch Plan, Section 26, Acoma Township
It is the administrative policy of this office to refer any sketch plan
within two (2) miles of a municipality to the appropriate City Council
and Planning Commission.
The following lots contain the approximate acreage:
Lot 1 - 1.5 acres
Lot 2 - 4.00 acres
Lot 3 - 1.5 acres
The City of Hutchinson shall review the sketch plan and transmit written
comments of that review to the Planning Commission. Failure to submit
such a report shall constitute approval of the sketch plan.
The Gassman sketch plan is tentatively scheduled for review by the Planning
Commission on Wednesday, March' 28, 1984, at 1:30 p.m. in the County
Commissioners` Room, Courthouse, Glencoe, Minnesota.
san
Enclosure
offict of •
A4cLEOD COUNTY
Zoning Administrator
83011th Street East - Court House
GLENCOE, MINNESOTA 55336
Phone 854 -5551 Ertl. 259
EDWIN E. HOMAN
Atlminislolw
Citg of Hutchinson
Edwin E. Homan, McLeod County Zoning Administrator
February 7, 1984
E
SUBJECT: Gerald Gassman, Sketch Plan, Section 26, Acoma Township
It is the administrative policy of this office to refer any sketch plan
within two (2) miles of a municipality to the appropriate City Council
and Planning Commission.
The following lots contain the approximate acreage:
Lot 1 - 1.5 acres
Lot 2 - 4.00 acres
Lot 3 - 1.5 acres
The City of Hutchinson shall review the sketch plan and transmit written
comments of that review to the Planning Commission. Failure to submit
such a report shall constitute approval of the sketch plan.
The Gassman sketch plan is tentatively scheduled for review by the Planning
Commission on Wednesday, March' 28, 1984, at 1:30 p.m. in the County
Commissioners` Room, Courthouse, Glencoe, Minnesota.
san
Enclosure
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(612) 879.2311
HarcH" CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M O R N D U M
DATE: February 22, 1984
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: Conditional — Permit sumbitted by Sue — C_allier to_Mc_Leo_d County
(within two mile radius)
The Planning Commission recomm end s.approvaI of the afore-
mentioned conditional use permit as requested.
C�_ c
STATE OF MINNESOTA
COUNTY OF MCLEOD \
NOIICE OF PPUUBLIC RRINC
YOU ARE HEREBY NOTIFIED that a regular meeting of the McLeod County Planning
Commission will be held on the 29th day of February , 1984 , at 1:30 p.m.
in the County Commissioners' Room at the Courthouse, Glencoe, Minnesota.
THE PURPOSE OF SAID MEETING is to consider the application for a Conditional
Use Permit heretofore filed with the County Zoning Administrator by
Susan M. Callier
Said application for a Conditional Use Permit relates to a home occupation (beauty
salon) employing more than one (1) non- resident employee on the premises.
THE PREMISES UPON WHICH said Conditional Use is anticipated and situated in
the County of McLeod and State of Minnesota is described as follows to wit:
The South 16.5 feet of the NTA& of the N&'i of Section. 30, T117N of R29W: And that
part of the North 15 acres of the S?%A4 of the NE4 of said Section 30, described as
follows: Beginning at the Northwest Corner of said SW'-£ of the NEh; thence South.,
along the West line of said SW'% of the NEtr, a distance of 245 feet; thence deflect
860 10' left a distance of 913.6 feet; thence deflect 900 right to the South line
of said North 15 acres of the Shu; of NE34; thence Easterly, along said South line,
to the East line of said SWk of NE,; thence Northerly, along said East line, to
the North line of said SI•'Z of NE11z, thence Westerly, along said North line, to the
point of beginning.
THIS HEARING will be held by the McLeod County Planning Commission at which
time you may appear if you desire, either in person or by agent or attorney, in opposition
to or support of the proposed Conditional Use. Thereafter, the McLeod County Planning
Commission shall forward its recommendation to the County Board of Conrnissioners. If you
desire to appeal the Planning Commission's recommendation,, you can take your request to
the County Board which has the pover to overrule the decision of the Planning Commission.
DATED THIS 9th DAY OF February , 19 84_.
Edwin E. Homan
McLeod Cous Zoning Administrator
HU) IJON
TOWNSHIP: 117 N. RANGE- 29 W.
CODE: HU
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REGULAR COUNCIL MEETING
WATER & SEWER FUND
*U.S. Postmaster
*U.S. Postmaster
*Commissioner of Revenue
State Treasurer
State Treasurer
U.S. Postmaster`
Viking Industrial Center
Water Products
Continental Safety Equipment
Garratt Callahan Co.
Wm. Holmquist
No. Central Sec. AWWA
GENERAL FUND
*AADS Inc.
*State Treasurer
*Mn.State Treasurer
*Kenneth Norton
Jeff Bentz
Dwight Dahlman
Clint Gruett
Robert K. Hicks
Mark Jungclaus
Robert Hicks
Stan Hardt
Pete Brugman
Brian Field
Tom Lemke
Pete Marsnik
Howard Manthei
Chas.Bailly $ Co.
Central Mn. Assn City Mgrs
Dalco
Form Ins. Co.
Mn. Playground Inc.
Ben Franklin
Bernicks Pepsi
Bernies Electric
Civic Arena
Citizens Bank
Carneys
F f, S Sales
K Mart
Midway Can Co.
PETERSON Bus Service
Contenental Safety Equip.
Carols Cafe
Kentucky Fried Chickens
Midland Lines
40
February 28, 1984
13 cent stamps
water billing postage
sales tax for January
PERA
Sec. Security
13 cent stamps
vests
meter parts
boots
chemicals
water bill refund
registration fees
tickets
PERA
snowmobile fees
land acquistion
typesetting
broomball refund
repairs $ postage
replacement of check lost
broomball refund
basketball referee
basketball referee
basketball referee
basketball referee
basketball referee
basketball referee
basketball referee
audit services
dues
cleaning supplies
defense council fees
equipment
craft class
sign refund
repairs
ice time rental
deposit slips
craft class fee
signature plate
supplies
24 pails
4 bus trips
boots
1 case cups
council workshop
%freight charges
$ 65.00
139.40
703.11
329.25
299.41
65.00
29.52
105.44
44.45
140.95
62.09
45.00
$ 2,028.62
$ 468.00
4092.73
158.00
8700.00
125.00
40.00
9.41
40.00
30.00
80.00
80.00
80.00
40.00
10.00
10.00
20.00
1000.00
10.00
104.30
260.88
54.00
22.54
125.00
18.55
210.00
2.50
12.50
117.50
23.31
37.21
710.00
44.45
25.42
42.93
643.65
/!-A e
0
-2-
Amoco
Albrecht Oil Co.
Bjerke Oil Co.
Borchert Ingersoll Inc.
Chapin Pub. Co.
CopyEquipment Inc.
Co. Treasurer
Don Streicher Guns Inc.
Erickson Oil Products
Great Plains
Pamida Inc.
Govt Training Service
Govt Training Service
Hutch Cenex Corp.
Hutch Iron 4 Metal
ICMA Retirement
Ind. School Dist. 423
Ink Spots Inc.
Jahnkes Red Owl
Jerabek Machine Shop
Mankato Mobile Radio
Kenneth Merrill
McGarvey Coffee
Shopko
Sewing Basket
State Treasurer
State Treasurer
James Schaefer
United Bldg. Centers
U. of Mn.
Xerox Corp.
*Commissioner of Revenue
L983 Expense
Hutchinson Leader
BOND FUNDS
Fire Hall Const. Fund
Hutch Fire Dept.
1981 Parking Bonds
Bennie Carlson
0
gasoline
33.52
heating oil
411.60
aviation gas
11,440.00
parts
139.96
publication costs
73.08
supplies
13.65
dl fees for County
113.00
equipment supplies
237.00
gasoline
326.69
supplies
88.19
supplies
38.38
registration fees
90.00
reg. fees for council
166.00
LP gas
44.00
iron
34.50
contribution
166.41
lifeguard $ supervisor
290.30
300 books
50.00
supplies & soap
10.61
pipe f, labor
59.38
supplies
38.19
parking $ meals
18.00
coffee
52.00
supplies
40.35
sewing charges
44.00
PERA
3909.10
Soc. Sec.
2647.18
last half Feb. $ mileage $ forms
910.02
supplies
357.73
registration fees
20.00
transparencies $ paper
925.10
arena sales tax
82.51
$ 40,318.33
library ads 132.00
copy machine 1501.00
contract payment r 669.30
a 0
MUNICIPAL LIOUOR STORE
Ed Phillips &,Sons
liquor
&
wine
3455.57
Griggs Cooper $ Co.
liquor
$
wine
1620.89
Old Peoria Co.
liquor
F,
wine
1205.66
Twin City Wine Co.
liquor
$
wine
2200.52
Charles G. Nelson
liquor
convention
expenses
138.43
City of Hutchinson
payroll
3888.98
Commissioner of Revenue
sales tax
for January
5819.45
$ 18,329.50
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DORSEY & WHITNEY C �
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MINNEAPOLIS, MINNESOTA 554 `b1' 4, Slb(il
510 NORTH CENTRAL LIFE TaW /� `sue 201 DAVIDSON BUILDING
445 MINNESOTA STREET ( 612 ) 340 -2500 p
ST. PAUL, MINNESOTA 55101 TELEX: 29 -�5 ^O !� A 8 THIRD STREET NORTH
(612)22) -BOA TELECOPIER: 612 340 -2868 C V 4JU T FALL6,MpryTANA 59101
( ) N
P. O. BOX 845 ^r �J v SURE 675 NORTH
340 FIRST NATIONAL BANK BUILDING O LO 1800 M STREET N.W.
ROCHESTER, MINNESOTA 55903 N evV - -pW WASHINGTON, O. C -20038
(5071280 -3156
(202) 955 -IO65
32 NATIONAL T 1NG 00.AiRCWAYZATA MINNESOA �391 JEROME P. GILLIGAN Zy 5vz 758rAhS,AN
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612)475-0373 (612) 340 -2962 Oil 3-,
62 32 50
February 17, 1984
f
Mayor Robert Stearns �� S` C���
City of Hutchinson
City Hall �pleP�Mtf� �j)
37 Washington Avenue West
Hutchinson, Minnesota 55350
Dear Mayor Stearns: '
We understand that the City of Hutchinson is considering
using tax increment financing to pay for all or a portion of the
public redevelopment costs in connection with a redevelopment
project to be undertaken by Mr. Richard Smith in the City. The
project is to be located in Development District No. 4 previously
created by the City. In order for the City to provide such tax
increment financing it will be necessary to amend the development
program and tax increment financing plan for Development District
No. 4 in accordance with the provisions of Minnesota Statutes,
Chapter 472A and Section 273.74, subdivision 4.
You have asked whether the pending litigation against
the City, filed by its former Mayor, Mr. DeMeyer, prevents the
City from amending the development program and tax increment
financing plan for Development District No. 4 and from issuing
bonds payable out of the tax increments to finance the public
redevelopment costs related to Mr. Smith's project paid for by
the City.
Based upon our review of the Summons and Complaint
filed in connection with the litigation, dated December 28, 1983,
it appears to us that the litigation does not prevent the City
from amending the development program and tax increment financing
plan to provide that tax increment revenues derived from Development
District No. 4 may be expended by the City to pay public redevelopment
costs related to Mr. Smith's project and does not prevent the
City from expending tax increment revenues for such costs once
th.e development program and tax increment financing plan have
been properly amended. However, because the Complaint seeks a
• •
DORSEY & WHITNEY
Page -2-
Mayor Robert Stearns
February 17, 1984
dissolution of Development District No. 4 the City will be unable
to issue tax increment bonds to finance the public redevelopment
costs while the litigation is pending. The reason for this is
that the litigation challenges the validity of Development District
No. 4 and the collection of tax increment revenues therefrom and
seeks the dissolution of Development District No. 4, and conse-
quently, the City will be unable to deliver to the purchaser of
the bonds the customary no- litigation certificate certifying that
no litigation is pending questioning the validity of the bonds or
the collection of tax increments to pay the principal and interest
thereof. You should also note that for the same reason, i.e.,
the inability to deliver to the purchaser the customary no- litigation
certificate, the City will be unable to issue bonds to refund its
previous issues of tax increment bonds for Development District
No. 4 while the litigation is pending.
Very truly yours,
DORSEY & WHITNEY
M
JPG:cmn
cc: Gary D. Plotz
James Schaefer
erome
510 NORTH CENTRAL UFETOWER
445 MINNESOTA STREET
ST. PAUL, MINNESOTA 55101
(62) 2Z7 -601]
P. O. BOX 648
340 FIRST NATIONAL BANK BUILDING
ROCHESTER, MINNESOTA 55903
(507) 268 -366
312 FIRST NATIONAL BANK BUILDING
WAY ATA,MINNESOTA 55391
(6;2)475-0373
DORSEY & WHITNE
ti
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2200 FIRST BANK PLACE EAST
MINNEAPOLIS, MINNESOTA 55402 0/
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TELEX:29'0605
TELECOFIER: (612)340 -2868
JEROME P. GILLIGAN
(612) 340 -2962
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(-jB Ly B HARD STREETUNORTH
GREAT FALLS,MCNTANA 59401
(406) 727 -3632
SUITE 675 NORTH
1600 M STREET N. W.
WASHINGTON,O, C. 20036
(202) 955 -1065
30 RUE LA 501;; 1
75006 PARIS, FAANCI6
ON 331 562 32<
February 17, 1984
9�
O
Mayor Robert Stearns
City of Hutchinson
City Hall
37 Washington Avenue West
Hutchinson, Minnesota 55350
C 6 (1, Lf-
C`I� �s
7 01 0 oud
Coo
pay
Re: Proposed Refunding of $1,250,000 Parking
Improvement Bonds, dated as of August 1, 1981
City of Hutchinson, Minnesota
Dear Mayor Stearns:
We understand that the City of Hutchinson is considering
issuing obligations under the provisions of Minnesota Statutes,
Section 475.67, to refund the Bonds referred to above. You have
asked whether the pending litigation against the City, filed by
its former Mayor, Mr. DeMeyer, prevents the City from issuing
such refunding obligations.
Based upon our review of the Summons and Complaint
filed in connection with the litigation, dated December 28, 1983,
it appears to us that the litigation does not prevent the City
from issuing obligations to refund the Bonds and from delivering
to the purchaser of such obligations the customary no- litigation
certificate.
Very truly yours,
DORSEY & WHITNEY
99
JPG:cmn
cc: vary D. Plotz
James Schaeffer
587 -5151
CITY OF 144 C`VAlilSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
�O
February 22, 1984
Pat Mikulecky and the Hutchinson City Councils
Dear Councilmembers:
I have been asked by Councilmen Pat Mikulecky to
respond to several questions.
Councilmen Mikulecky first inquires whether Hutchinson
must adopt the Uniform Fire Code. Minnesota Statutes 299F.011
Subd. 4 states, "The Uniform Fire Code shall be applicable
throughout the state and in all political subdivisions and
municipalities therein." The Uniform Fire Code and all its
provisions have by decree of the State Legislature been made
applicable to the city of Hutchinson whether or not the city
of Hutchinson chooses to specifically adopt the fire code as
a part of its ordinances. Subdivision Four goes on to state,
"Nothing in this subdivision shall prohibit a local unit of
government otherwise authorized by law from adopting or enforcing
any ordinance or regulation which specifies requirements equal
to, in addition to, or more stringent than the requirements of
the Uniform Fire Code." As in most state -wide ordinances, this
provision allows the city to adopt additional rules or regulations
concerning fire protection so long as they are not in conflict
with the Uniform Fire Code or are equal to or more stringent
than the minimum requirements of the Uniform Fire Code. The
advantage to adopting the Uniform Fire Code would be the flex -
ability that the city would obtain in being able to alter the
code in areas in which it felt the code was not sufficient.
Whether this advantage is sufficient to warrant the adoption
of the Uniform Fire Code is a matter for the Council's discretion.
I would point out that Ordinance Number 500 adopted by the City
Council on March 9, 1976 adopted the Minnesota Uniform Fire
Code which was approved by the Minnesota State Commissioner of
Public Safety on October 3, 1975 so there is some precedent for
the city's adoption of the Uniform Fire Code.
Councilmen Mikulecky inquired whether it was a requirement
that the city of Hutchinson have a fire marshal. I can find no
specific requirements in either the Hutchinson City Charter,
Hutchinson Ordinance or Minnesota State Statutes that require
the city of Hutchinson to employ a fire marshal. The Hutchinson
City Charter Section 2.05 indicates that the City Council has the
Councilmembers
February 22, 1984
Page Two
power to appoint officers of the city. These officers shall
consist of the City Clerk, Chief of Police, Chief of the Fire
Department, City Assessor, City Attorney and such other officers
as the Council shall from time to time deem necessary for the
proper function of the municipality. These officers shall be
appointed by a majority vote of the City Council and their
duties shall be as prescribed by that body.
Finally, I was asked whether the fee for a liquor license
within the city of Hutchinson must be payable in one lump sum or
whether the license fee could be made in two equal installments
six months apart. Section 806:10 Subd. 1 of the Hutchinson
Ordinances states, "The annual license fee for an 'on -sale'
license to restaurants shall be the required license fee as duly
set by the Council from time to time, which shall be tendered
to the Clerk in full with the completed application." This
ordinance would not permit installment payment of liquor license
fees. I have examined the Minnesota Statutes and did not see
anything that would specifically prohibit installment payments.
I have contacted the Attorney General's Office in order to
determine whether there are any opinions or administrative rulings
that would prohibit such a practice. If there are none, it would
be possible to amend the Hutchinson Ordinance to permit periodic
installment payments for liquor license fees. The manner and
method of such installment payments would be a matter of Council
policy.
JHS:dlp
Hopefully this response answers the questions raised.
Sincerely yours,
SCHAEFER LAW OFFICE
By/ (�
James H. Schaefer
Hutchinson City Attorney
•
1.
2
3
0 0
Hutchinson
Tuesday,
CALL TO ORDER
Minutes
Planning Commission
February 21, 1984
The regular meeting of the Hutchinson Planning
Commission was called to order by Chairman Larry
Romo at 7:36 P.M., with the following members
present: Marlin Torgerson, Don Erickson, Roland
Ebent, Shu -Mei Hwang, Thomas Lyke and Chairman Romo.
Members absent: Elsa Young. Also present: City
Administrator Gary D. Plotz, Building Official Homer
Pittman, City Attorney James H. Schaefer.
MINUTES
The minutes of the regular meeting dated January 17,
1984, were approved as corrected on a motion by Mr.
Erickson. Seconded by Mr. Ebent, the motion carried
unanimously.
PUBLIC HEARINGS
(a) CONSIDERATION OF SKETCH PLAN SUBMITTED BY JIM
REID TO MCLEOD COUNTY (WITHIN TWO MILE RADIUS)
Chairman Romo opened the public hearing at 7:33
P.M. with the reading of Publication No. 3267
as published in the Hutchinson Leader on
Thursday, February 9, 1984.
Chairman Romo noted the memo from staff recom-
mending the request be rejected as well as the
memo from Director of Engineering Marlow Priebe
who also recommended the request be rejected.
Mi. Jim Reid also handed out a letter in
which he responded to Mr. Priebe's objections.
Discussion followed regarding the various
objections Director Priebe had indicated
concerning a) the advantages or disadvantages to
Boyle's addition,b) possible street improvements
that might be required and who would be
assessed for them,c) the possibility of
annexation to the City, and d) inadequate storm
water drainage. It was determined the proposed
sketch plan would not surround the City but
would abut it; that a 66' driveway would be
built according to township specifications --
gravel surface; that Mr. Reid was planning to
build a house on one lot and a warehousing
building on another.
Mr. Marvin Hoops, representing Boyle's Addition
14
T
9
O
Minutes 2/26/84
was present to ask if Boyle's Addition would be
assessed for the new street to be put in. They
have access from County Road 76. It would be
no advantage to them to have a thru street
there.
Another representative from Boyle's Addition
noted that they were not against development
but that they were concerned about what effect
it might have on Boyle's Addition.
Building Official Pittman noted that County
Ditch 18 serves that area for storm sewer
drainage. It was his opinion that the County
tile is already overloaded, and the area had to "-
be pumped out in previous seasons. He felt
that a storm sewer would have to be put in to
handle excess water. Mr. Reid felt there would
be no increase in the amount of water due to
his plans for development.
After discussion, Mr. Reid stated that he would
be willing to discuss with City staff various
options, and to continue the hearing until
April. The County had postponed their hearing
on the matter until March 28.
Mr. Torgerson made a motion to continue the
hearing to the March meeting. Seconded by Mr.
Erickson, the motion carried unanimously.
The Planning Commission then reviewed the
comprehensive plan for that area.
(b) CONSIDERATION OF CONDITIONAL USE PERMIT
SUBMITTED BY HUTCH AGRI -TECH
Chairman Romo opened the public hearing at 8:00
P.M. with the reading of Publication No. 3209
as published in the Hutchinson Leader on February
9, 1984.
The request is for a conditional use permit to
allow the construction of a 48' by 112'
addition to an existing structure in an IC -1
zone. The conditional use permit is required
because this is in an IC -1 zone.
Mark Mortenson was present to explain the
request. He stated parking could either be in
the f ont or the back. Mr. Eric on noted that
it w the recommendation of stE that a sign
� :i
C]
Hutchinson Planning Commission
be put up to ih'ai'cate pa*fkl "hg in the rear.
After discussion, Mr. Torgerson made a motion
to close the hearing at 8:05 P.M. Seconded by
Mr. Erickson, the motion carried unanimously.
Mr. Torgerson made a motion to recommend to
City Council approval of the Conditional Use
Permit as requested, contingent upon adequate
parking (six spaces) being provided to the rear
and that a sign indicating parking in the rear
be posted. Seconded by Mr. Erickson,
the motion carried unanimously.
4. OLD BUSINESS
(a) REVIEW STREET NAME FOR HELLAND'S FIFTH ADDITION
Mr. Torgerson commented that after looking at
the area and the street names that are already
there, i.e, California, Colorado, Connecticut,
and after considering the best system for
emergency vehicles, it was his recommendation
to name the street in Helland's Fifth Addition
Carolina Avenue.
After discussion, Mr. Torgerson made a motion
to name the street in Helland's Fifth Addition
Carolina Ave. Seconded by Mr. Ebent, the
motion carried unanimously.
5. NEW BUSINESS
(a) CONSIDERATION OF SKETCH PLAN SUBMITTED BY
GERALD GASSMAN TO MCLEOD COUNTY (WITHIN 2 MILE
RADIUS)
City Administrator Plotz commented that this
request was submitted to the Planning
Commission for a recommendation to the McLeod
County Planning Commission.
After discussion, Mr. Erickson made a motion to
recommend to the County Planning Commission
approval of the sketch plan as presented.
Seconded by Mr. Torgerson, the motion carried
unanimously.
(b) CONSIDERATION OF REQUEST FOR A CONDITIONAL USE
PERMIT SUBMITTED BY SUE CALLIER TO MCLEOD
COUNTY
City Administrator Plotz explained that the
request was referred to the City Planning
Commission as the home is within the two mile
Hutchinson Planning Commission
radius of the City. The request is for a
conditional use permit to allow a home
occupation of a beauty shop employing more than
one person.
Following discussion, Mr. Erickson made a
motion to recommend to the County Planning
Commission approval of the conditional use
permit as requested. Seconded by Mr. Hwang,
the motion carried unanimously.
(c) ELECTION OF OFFICERS FOR 1984
Chairman Romo asked for nominations for the
offices of Chairman, Vice - Chairman and
Secretary. Mr. Hwang made a motion to nominate
Mr. Romo as Chairman, Mr. Ebent as Vice- A.
Chairman and Mrs. Young as Secretary, and that
nominations be closed. Seconded by Mr.
Erickson, the motion carried unanimously. Mr.
Hwang made a motion that the board cast a
unanimous vote for the ballot as presented.
The motion was seconded by Mr. Erickson and
unanimously carried.
6. ADJOURNMENT
There being no further business, Mr. Ebent made a
motion to adjourn the meeting. Seconded by Mr.
Lyke, the motion carried unanimously and the meeting _
was adjourned at 8:25 P.M.
At- _h 0 0
4
0
1984
Legislative
Conference
Because the legislative session convenes later this
year (March 6), the 1984 LMC Legislative Con-
ference will take place on Tuesday and Wednesday,
March 13 and 14, 1984.
The LMC Board of Directors voted to hold a
two -day conference, because many city officials
felt the conference covered too much material for
a one -day session and wanted more time for
program and policy adoption.
Registration will begin at 11 a.m. on Tuesday,
March 13. The program will kick off with a
luncheon speaker and panel discussion of pension
policies with Gus Dunhow, Commissioner of
Finance; Senator Donald Moe; and Representative
John Sarna. The afternoon session will include
LMC legislative policy adoption when cities can
vote on LMC policies and priorities; a detailed
review of the present and future process for
adopting an LGA policy; and Ask the Lobbyist, a
workshop where city officials can ask questions of
LMC legislative lobbyists.
That evening LMC will host the annual reception
for city officials and state legislators.
Wednesday's program will start early with a
continental breakfast and an address from
Governor Rudy Perpich (invited).
The following session will deal with comparable
worth (equal pay for comparable work) for local
government employees. Proposals before the
Legislature could mandate pay equity for city
employees who have comparable jobs. LMC
supports comparable worth. But, other factors
such as merit systems, veterans preference, and
binding arbitration also lead to pay inequities.
Mandating comparable worth for cities without
addressing the other issues could lead to escalating
personnel costs. Although we aren't sure whether
the Legislature will act on comparable worth
)T,,�i
Vff IBC'"
FOR YOUR INFORMATION
during the 1984 session, it will be a controversial
issue that will affect all cities in the years to come.
The morning session will also feature a legislative
priority briefing, where LMC lobbyists will outline
top - priority city issues for the 1984 session.
The conference will conclude with a Lobbying
Day on the Hill. LMC encourages you to make an
appointment now to have lunch with or visit
your area legislators.
AGENDA
Tuesday, March 13
11:00 am Registration Opens
12 Noon-1:30 pm Luncheon (Pensions)
1:45 -5:00 pm LMC Policy Adoption
LGA Policy Process
Ask the Lobbyist
5:30 -7:30 pm Reception for City Officials
and State Legislators
Wednesday, March 14
8:00 -9:00 am Continental Breakfast
Governor Perpich (invited)
9:30 -11:00 am Workshop
(Comparable Worth)
11 :00 -11:30 am Legislative Priority Briefing
11:30 am Lobbying Day on the Hill
March 13 -14
Radisson St. Paul Hotel
—11 Kellogg Blvd. E. —
e�el�NCat1 °4�V
�° el�t�
City
Plan now to attend
League of Minnesota Cities
Association of Metropolitan Municipalities
1984 Legislative Action Conference
Tuesday and Wednesday, March 13 -14, 1984
Radisson St. Paul Hotel
11 E. Kellogg Boulevard
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112>RD OF DIRECTORS
Pro Ronaltl 1. KIc , w
lr;ln Ilvn
T—,, Chad B. PIrhL CPA
P,rin -1. DuU:,�M
T.4. IHo,' Burich
Er.. V P C.,izem
Hang and Trod Cn.
Anhur L C.wper
ProIidrn;
Flrn N:I ,-I PanA
➢I+oald A. Gla.
P— Fau¢ Fed.
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Hutchinson Community Development Corp.
218 Main Street North
Hutchinson, Minnesota 50350' -r
v
�RMgT�oN
February 13. 1984
sUBJECT' Board Meeting
TO- Board of Directors and Others
FROM' John J_ Bernhaaen
There will not be a Board of Directors Meeting
on February 16. 1984. Our next regular Board
Meeting will be March 1.. 1984 at 7.30 a.m. in
the Hutchinson_ Area Chamber of Commerce Board
Room_
We will be meeting with the City Council at 5,30
p_m_ upstairs in the Fire Hall. also on March I.
1984. We will be first on their Agenda. Discussion
will mainly be centered on the city's use of tax
Bonds.
increment financing and Industrial Revenue
Hutchinson Community
2 -8 -84 Special Meeting: Minutes.
Development Corp, a
218 Main Street North ,.
Hulch nson, Minnesota 5 350
MEMBERS PRESENT: R. McGraw, D. Glas, A. Cooper, Exec. Director John Bernhagen,
cL,,..A c,.,- G. Plotz, City Adm. , ( B. Burich and C. Coston joined
,1..1.x„ ,..
"•' " °' ° " " "° development presentation and reconvened session.)
e,
ssysS
Meeting called to order at 6:45 by McGraw. Purpose of meeting was
ca, A,,,,, 5a 1
Ih::I 1n7 - u
to establish a procedure, guidelines and format for times when developers
or other parties are seeking to establish an industry or business in
'Itown and may need guidance in financing the project.
IARU OF UIHECTORS I
P... F—Ad I SLG n+
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.... CIA x. P.61 CPA
P,o-, n C.
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Ansm L. C.,,
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fires Snmvl Nan'.
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- Moved by Cooper, seconded by Glas that these special sessions called for
the purpose of listening to confidential discussion on preliminary plans for
a venture in Hutchinson be considered a closed meeting. Unanimous. Motion
carried.
Fee structure for corporation involvement discussed.
Next regular meeting will be Thursday, March 1, at 7:30 A.M. at
Chamber Meeting Room. Members are then invited to attend "Council" workshop
at 5:30 P.M. when John Bernhagen will present "History 6 Concept Tax
Increment /ZDB Financing."
Meeting recessed 7 P.M. to hear Richard Smith and Paul Johnson give
their proposal for development of " Cenex" corner at Main & 2nd Ave. S. E.
Schedules of tenative figures, bldg. size, etc. are on file and will not be
summarized here. However, some highlights were:
Smith has been developing property in Hutchinson since 1976. He owns
"Red Owl" and several adjacent Mainstreet store buildings.
Now interested in developing Cenex corner which he considers a blighted
area with a proposed two story building and demolition of Plowman
building for parking lot.
Merit of public financing was presented and discussed. This method
needed to make project viable.
Smith presented letter from Briggs and Morgan indicating that he should
pursue IRB's even though legislation for elimination is pending.
Project to begin, early spring, 1984: complete by October 10, 1984.
Meeting reconvened following presentation. Plotz suggested a Council
workshop which was scheduled as shown earlier. Plotz will seek legal opinion
from City Attorney regarding status and effect pending lacy suit by former
iMayor will have on this project and future requests.
0 •
Hutchinson Community Development Corp.
- -- -
218 Main Street North �
Hutchinson, Minnesota 55350:
Council may question "gift" or subsidy to developer in form of
$1 land sale.
Policy for fee to corporation was discussed but there was no firm
conclusion.
CUI— A. C.,,.
Ra.h....m Area
McGraw indicated that we need to follow through with Council to
determine their position on financing so that we don't mislead devel-
opers or waste our time.
On_ AJm ,vym
1"1:1 5").5151
Discussion continued.
BOARD OF DIRECTORS
Meeting adjorned at 8:45:
Prc,. A Id J. AI Craw
Am—, M Lam
Respectfully submitted,
Tre... CMJ PMJ. CPA
P.n. r, paa C..
Paen.xr t Co.
T . lft., .Iwh
E. A.P.
& "Ta..ITrn„C..
A. L. Cooper,
AE "m E. C «Wr
Acting Secretary.
P iAkm
fi.a 9M..rul Bm1
IN.-Id A. GU,
ALC : ag.
P",. Firau Rd.
L.m(a i Lam AW: ,
On The Mator Of
Franchise t=ees
SOT# YOUN INFORMATION
Anita Benda Stech
A franchise fee paid by a cable communications
company to the municipality in which it operates has long
been accepted as part of the cost of doing business in a
community. The right to collect a fee from a cable com-
pany is rooted tot a company s use o mumctpa nghts-
of -way or ris system. urt er, tmposmg a ranc tse ee
is a reasonable method for a municipality to be reim-
bursed for its costs of administering a franchise.
Although the fee appears to be a matter between
two parties —the company and the municipality —the
fee is actually assumed by a third party —the cable sub-
scriber.
Type of Fee
Not all Minnesota municipalities collect franchise
fees from their operating cable companies. But for those
that do, the type of fee and manner of collection vary.
Franchises granted in recent years typically base the
fee on a percentage of a company's gross revenues
derived from operation of the system within the munici-
pality.
The Chaska franchise includes a definition of "gross
receipt" which excludes "taxes collected by Grantee from
subscribers on behalf of any governmental unit."
The City of St. Cloud collects six - percent of its
cable company's revenues from basic service only
(monthly charges for primary and additional outlets). No
percentage of revenue from pay or premium services
such as HBO or Cinemax, or from installation fees is
included in the franchise fee. Total fees received annually
by the city are approximately $30,000. According to Jan
Peterson, City Attorney, a change in the franchise fee
may be part of the discussion in a pending franchise
transfer and renewal process.
If a fee is not based on a percentage of all receipts
or revenues of a cable system, it is important to carefully
define which types of revenues will be assessed. The
Bloomington cable ordinance states that the revenue base
for its five- percent franchise fee does not include the sale
of pay TV on a "program -by- program basis
When satellite - delivered pay TV services were intro-
duced on the system, there was a dispute between the city
and the company as to whether the revenues from pay TV
subscriptions would be included in the fee base. The
City's interpretation that revenues from services such as
HBO were to be included in the revenue base for the fee
prevailed. However, should the system someday deliver
certain events or programs on a program -by- program
basis, those revenues would be excluded from the fee
base.
A similar dispute resulted in a lawsuit in which the
City of Duluth 10 the cable company because the com-
pany claimed that pay TV revenues could not be part of
the base of its five- percent franchise fee. (The 1968 Du-
luth franchise did not contain a provision for pay TV
revenues as part of the franchise fee.)
The suit was settled in 1983; Duluth now collects
three - percent of the company's revenues from both basic
and pay cable, but not from installation fees. The settle-
ment also states that the City may collect the highest
fee allowed by law that does not require a special showing
to a state or federal authority. Assistant City Attorney
John Smedberg pointed out that pay -cable revenues are
a substantial portion of a systems total revenues; in
Duluth, pay revenues grew from $100,000 in 1976 to
about $1,190,00 in 1982.
Franchise Fee Regulations
Retention of a maximum limit on the franchise fce
that may be charged by a municipality is one of a few
remaining Federal Communications Commission (FCC)
rules on cable. The rule states that a municipality may
colLrct up to three - percent of gross revenues and may
use the monies collected for any purpose.
A city may charge up to five- percent of the com-
pany s gross revenues, butte entire sum co ecte must_
be used for cable-related purposes only, such as adminis
tratrve costs or support or non- commercta access. The
allows cities to collect lees ase on revenues from
of n pay service.
Be lore a mumctpa i y may collect a fee higher than
three - percent of the system's gross revenues, it must
receive permission to do so from the FCC, by filing a
petition for a franchise fee waiver. The petition ma } be
submitted by either the cable company or the municipal-
ity and should include the following types of information:
I. a financial projection of the franchise fee for the
next five years
2. a justification for the higher franchise fee sought
(an outline of the costs of the cable- related regulatory,
administrative or telecommunications uses to which
the fee would be put)
3. a statement from the cable operator that the higher
fee would not pose an unreasonable financial burden
FCC staffer Pamela Pusey, who handles inquiries
on the franchise fee, stresses that if a municipality wants
to collect more than three - percent and up to five- percent
of the gross revenues, it must justify use of the entire
fee, not just the portion above three - percent.
FCC staff receive and process petitions for fran-
chise fee waivers daily. In December 1983 the Cm of
Chaska received a favorable ruling on its petition sub-
mitted in the spring of 1983. Columbia Heights recently
received a favorable ruling on its petition.
According to Posey, municipalities may expect a
two -month turnaround from the date the petitions arc
received, provided there are no complications and no
extra information is needed from the petitioner.
Uses of Franchise Fees
Some franchise fee revenues become part of the
municipality's general fund, as is the case in Bemidji.
st, FEES. pare B
c
Minnesota's Approach
to Cable Television
Regulation
Chris Donaldson
Minnesota began comprehensive regulation of
cable television in 1973 after a number of other states
already had regulatory programs in operation. Reg-
ulation came in a variety of forms and approaches. The
early '70's was a time of considerable interest in cable.
Officials in every level of government, community activ-
ists and educational leaders looked to cable to provide
channels for public expression, educational opportuni-
ties, community interest development and intra and inter
group communication.
In short, cable represented a medium for accomp-
lishing a broad range of social, educational and personal
goals. Federal and state policies were developed to
achieve these goals. After a succession of actions, the
Federal Communications Commission issued its Cable
Television Report and Order in 1972. This represented a
high watermark of federal intervention in cable.
The predominant reason for the FCC's action was
to implement its national social policy relating local
cable operations and programming to the 1934 Com-
munications Act's public interest, convenience and neces-
sity standards.
In 1972, while there were already a number of
cable systems operating in Minnesota, the Citizens
League, the Metropolitan Council, St. Paul, Minneapolis
and several suburban cities began studying cable.
There was a darker side to the incentive for state
cable regulation as a consequence of franchising scandals
in certain parts of the county. There was genuine concern
that these alleged improprieties necessitated strong reg-
ulatory action to protect cities from corruption by com-
panies seeking valuable cable franchises.
MCCB Formed
It was in this climate that the 1973 Minnesota leg-
islature passed a Cable Communications Act and estab-
lished the Minnesota Cable Communications Board
(MCCB) to oversee cable development in the state. The
MCCB's clear charge was to see to the establishment of
a strong cable communications industry capable of pro-
viding a broad range of useful services.
Based in part on 1972 New York cable legislation,
Minnesota's approach has been admired for its balancing
of regulation, development and public service interest. In
this respect Minnesota, along with New York, differ
from most other states with comprehensive cable regula-
tion, many of which focus largely on centralized rate
setting and control. In contrast, Minnesota leaves rate
setting, franchise decisions and systems oversight to local
government.
110
Minnesota was one of the last of I 1 states to estab-
lish comprehensive state cable regulation under a specific
state agency.
At the same time the FCC began asserting its au-
thority, cable companies began discouraging compre-
hensive state regulation, and the industry has been gen-
erally successful in doing so. Yet, literally hundreds of
cable bills have been introduced in state legislatures
throughout the country in recent years. At least 35 states
now have specific laws dealing with cable franchising and
all states have at least some cable laws, even though they
may be limited to theft of service penalties.
Opponents to Regulation
Since it was created in 1973, the MCCB has sur-
vived repeated efforts by the cable industry to have it
abolished. Meanwhile, the Board has won and lost sev-
eral legal actions contesting its authority in a number of
areas.
While the Board's principle opponents have been
members of the cable industry, a number of cities have
also resisted the minimum franchising procedures and
standards established by the Board. The opposition most
often appears in proposed legislation to reduce the
Board's authority, particularly for smaller communities.
The Board's rules for franchising call for munici-
palities to follow an open, competitive process. Mini-
mum cable franchise standards include some 30 pro-
visions to be incorporated into a franchise ordinance, In
some instances cities have expressed interest in simply
granting cable franchises to favored applicants without
competitive bidding —a process obviously to the advan-
tage of some applicants and not to others.
The United States Supreme Court decision in the
Boulder, Colorado case raised serious questions about
cities acting in cable franchise matters without following
established procedures. Paradoxically, the 1982 Minn-
esota legislature allowed cities to remove systems with
fewer than 1000 subscribers from state cable regulation.
The main effort of the cable industry —or at least
some of its members —has been to reduce competitive
franchising requirements, eliminate minimum access pro-
gram requirements for public, education, government
and leased purposes, and reduce ratemaking and other
municipal authority over cable systems. On its own initi-
ative, however, over the past five years, the Board has
undertaken to ease, speed and clarify franchising pro-
cedures.
Change in Laws
At the same time, Board policy has been to retain
community program access rights in quantities varying
with the size and need of the community. This Minnesota
requirement is unique. The U.S. Supreme Court ruled in
1979 that the FCC lacked the authority to require these
access provisions. Since Minnesota had placed these re-
quirements in its rules pursuant to the 1973 legislation,
Minnesota stands out as the only state with clearly man-
dated access program requirements.
Minnesota's cable industry was successful in re-
moving state auth* to determine how rates for basic
cable service would be established Oranchises in 1978.
The Board now merely requires that franchises contain
a provision setting forth how rates will be established.
In another legal action against the state initiated by
the cable industry, the Minnesota Supreme Court in -1980
struck down the section of the cable law directing the
MCCB to collect a fee of up to one - percent on the gross
annual revenues of a cable system on the grounds of un-
equal application. This decision eliminated the state's
plan for recapturing the cost of the state's regulatory
process, and may have been part of the reason the state
sales tax was extended to cable service in 1982. It may
have also been behind the initiative to extend the per-
sonal property tax to equipment owned by cable com-
panies.
Lest it be thought there is constant tension between
the regulators and the cable industry, it should be made
clear that on several occasions the two have found them-
selves working together on legislation. In each case, the
MCCB acted in accordance with the statuatory mandate
to develop an economical and efficient cable service
which benefits education, municipalities and the general
public interest.
A bill introduced during the 1980 legislative ses-
sion would have removed the MCCB's authority to de-
termine and establish utility pole attachment rates. The
bill sought to transfer that authority to the Public Util-
ity Commission. The Board argued that it had already
determined that federal guidelines would guarantee lower
costs to cable companies (and thus to subscribers), and
that the proposed legislation would add an unnecessary
state regulatory procedure. The bill was never acted
upon.
More recently, the Board initiated legislation in
1981 to forestall the anticipated obstructions by land-
lords to the provision of cable service to residents of
multiple dwelling units.
Starting with rulemaking to establish mandatory
access rules for multiple dwelling units, it soon became
evident that further legislation would be needed. The
process eventually pitted the MCCB, the major munici-
palities, the cable industry and a number of tenant organ-
izations against the landlords in creating 1983 legislation
which, while imperfect, helps achieve the state's cable
objectives.
During this process, the U.S. Supreme Court ruled
on the so- called Loretto case. This, along with the deep-
ening impact of satellite master antenna systems oper-
ating in multiple dwelling complexes in a manner con-
strued by the Board as cable systems, combines to cre-
ate an issue of major legal importance.
ENDtPART1
The next issue will conclude this article with a greater dis-
cussion of the non - regulatory activities of the MCCB.
Chris Donaldson has been Executive Director of the Minnesota Cable
Communications Board since 1978. This it an edited version of an
article originally written for the William Mitchell Law Retiew, VoL X,
1984 and it reprinted here with permission. Mr5t3p- EOM
-8-
FEES lconlinuedl
City Planner L oung states that the fees, which
total about $19,00 VI annually, have no specified use; they
may be used r liquor store operations, or the city's
share of us system. Costs for administering the cable
franchise, such as staff time, are assumed by the general
fund.
In contrast, the City of Columbia Heights places its
funds from the franchise fee (about $45,000 annually)
into a special fund. Some $20,000 is used to offset staff
time spent on cable matters.
According to City Manager Bob Bocwinski, this
year's cable budget was reviewed by the city's cable com-
mission prior to receiving council approval. The budget
includes $19,000 for video equipment to allow for live
cablecasts of city council meetings. Franchise fee monies
are also used for attorney and consultant fees for special
projects, travel and conference fees, and the costs of
wiring city offices for cablecasts.
The City of Bloomington allocates its $145,000
franchise fees to a special fund. Bloomington's cable
expenses are prepared by staff, reviewed by the local
cable commission and approved by the city council.
Some of the money from the special fund is appropriated
to the general fund.
Current Franchise Fee Legislation
Despite the deregulatory mood regarding cable on
the federal level, it appears that the right of a munici-
pality to collect a franchise fee will remain a part of fed-
eral cable policy. However, the Telecommunications Act
of 1983 (S.R.66), which passed the full Senate in June,
and H.R. 4103, under discussion in the House of Repre-
sentatives, would make changes in the type of fees to be
charged and in the uses of franchise fee revenues.
Both the Telecommunications Act and H.R. 410
would eliminate the need for a municipality to use a fee
larger than three - percent of gross revenues for cable -
related purposes. Although the maximum limit of five -
nercent is part of both bills cities would be free to use
the money received any way they wanted.
Both bills consider any municipal assessments, taxes
or fees on a cable system to be part of the franchise fee.
Presumably, the total revenues from a franchise fee
would be reduced by the amount of taxes the cable com-
pany paid the city. Some cities have opposed including
taxes as part of the franchise fee payments, claiming that
this would be an improper federal intrusion on local tax-
ing authority.
Both bills allow a cable operator to show the fran-
chise fee as a separate item on each subscriber's monthly
billing.
In an item important to those interested in access
programming, both pieces of legislation would allow any
franchise existing when the bills pass to continue pro-
viding support for public, educational and government
access.
Anita Benda Stech, a former staffer to the Minnesota Cable Com-
munications Board, is a cable consultant with Communications
Projects in Iowa City. Iowa. MH3= r}L
I
! ; ' A,
workers' :., x
ookln�g fit foo
By Ellen Foley
Staff Writer
r Fit employees have put some
muscle into Bloomington's workers'
compensation record and prortipted
officials this week to give their
employees more incentives to stay
healthy.
,l
I
i
I
.I
A pilot exercise program for
Bloomington park maintenance and
forestry workers helped reduce the
city's workers' compensation claims
from $82,600 In 1982 to $600 in
1983.
City council members said they
liked that trend and approved the
continuation of the program,
extending It to the public works
department. In addition, they
endorsed a stop - smoking program
for till city employees and a fitness
incentive plan that will give each
employee who joins a health club
$50 toward the membership fee.
Personnel Director Kent
Michaelson said the programs are
"just a start" for Bloomington.
Officials are extremely pleased
with the results of the exercise
program; which wits designed to
prevent back injuries, said Assistant
City Manager Larry Lee.
"The council perceived that
Investing money in this employee
program Is good for the employee
and also good for the city. It pays
back," Lee said.
Nationally, back Injuries account
for about 25 percent of workers'
compensation claims, according to
estimates by the Bureau of Labor
Statistics. In Bloomington back
injuries accounted for about 20
percent of the city's on- the -job
Injuries and about 50 percent of Its
compensation costs In 1982.
Bloomington officials designed an
exercise program to strengthen
workers' backs and targeted the
park maintenance and forestry
department because it had two -
thirds of the city's back Injuries.
Each morning 29 department
workers, led by Dawn Kennedy,a
Bloomington health specialist, spent
the first half -hour of work
stretching
Kennedy said workers with flexible
muscles are less susceptible to back
injuries because they can withstand
jerky movements. During six
months of the exercise program,
workers who had the weakest
muscles increased their back
fle>Ibihty 30 percent, she said
For? Will
Minneapolis E
Friday
February 17/1984
Staff Photo by Charles Bjorgen
Dawn Kennedy, a Bloomington health specialist, led city workers in stretching exercises last July.
"That's exactly what we wanted,"
Lee said. "We want to help those
people who were a back injury
ready to happen."
The city reduced park maintenance
and forestry department workers'
compensation claims from $50,200
in 1982 to $190 in 1983. Work days
lost because of back injuries in that
department dropped from 209 days
In 1982 to three days in 1983.
Lee said the exercise program was
the major factor but not the only
one in the claim reduction. He said
the city made the workers aware
that It was concerned about their
health and wanted the number of
back injuries reduced. That
awareness may have encouraged
workers to be more careful, he said.
Two other factors were the efforts
of a safety worker who instructs
employees on proper lifting
methods and the city's "dumb
tuck," Lee said.
The pilot program was mandatory,
but the new programs will be
voluntary, Lee said, adding that
enthusiasm for the fitness
incentives appears high.
A survey of park maintenance and•
forestry workers showed that 64
percent thought they benefited
from the program, 60 percent
