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cp01-24-1984 cHUTCHINSON CITY CALENDAR i WEEK OF January 22 'TO January 28 9 1984 ` i WEDNESDAY -25- i SUNDAY -22- THURSDAY -26- 5:30 P.M. - Nursing Home Board Meeting at Burns Manor MONDAY -23- VI ~ , FRIDAY -27- VACATION: MARLOW PRIEBE - January 27 - April 2 TUESDAY -24- 7:30 P.M. - City Council Meet- ing at City Hall SATURDAY -28- • 0 AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 24, 1984 A. Call to Order - 7:30 P.M. v2. Invocation - Reverend Manley Swarthout - Wesleyan Church ,3. Consideration of Minutes - Special Organizational Meeting of January 3, 1984 and Regular Meeting of January 10, 1984 Action - Motion to approve - Motion to approve as amended .4. Routine Items (a) Consideration of Appointment of Sue O'Brien to Library Board Action - Motion to ratify appointment (b) Reports of Officers, Boards and Commissions 1. Planning Commission dated December 20, 1983 2. Parks and Recreation Board dated December 7, 1983 3. Tree Board dated December 21, 1983 4. Airport Zoning Board dated December 1, 1983 5. Library Board dated January 10, 1984 Action - Order by Mayor received for filing (c) Consideration of Application for Gambling Devices License for American Legion, Promenade of Voiture 414 Action - Motion to reject - Motion to approve and issue license (d) Consideration of Appointment of John Horrocks to Pioneerland Library System Board Action - Motion to ratify appointment (e) Resolution No. 7638 - Resolution for Purchase Action - Motion to reject - Motion to waive reading and adopt COUNCIL AGENDA JANUARY 24, 1984 (f) Consideration of Application for Snow Removal Permit for Richard Stweger Action - Motion to reject - Motion to approve and issue license �/5. Public Hearing - 8:00 P.M. /a) Assessment Roll No. 191 Action - Motion to close hearing - Motion to reject - Motion to approve assessment roll - Motion to waive reading and adopt Resolution ,/(b) Assessment Roll No. 192 Action - Motion to close hearing - Motion to reject - Motion to approve assessment roll - Motion to waive reading and adopt Resolution 6. Communications, Requests and Petitions - ✓(a) Presentation by Bernie Knutson Regarding Task Force for the Elderly Action - 7. Resolutions and Ordinances As) Resolution No. 7636 - Resolution of Tentative Approval of Planned Unit Development Proposed by Richard and James McClure Action - Motion to reject - Motion to waive reading and adopt /(b) Resolution No. 7639 - Resolution Requesting Authorization from Minnesota Department of Transportation to Install Flashing Amber Device At Or Near The Intersection Of Highway 15 And South Grade Road Within The City Limits Of The City Of Hutchinson, Minnesota Action - Motion to reject - Motion to waive reading and adopt J(c) Resolution No. 7640 - Resolution Requesting Authorization From Minnesota Department of Transportation To Post A Dangerous Intersection Sign Or Or Near The Intersection Of Highway 15 And South Grade Road Within The City Limits Of The City of Hutchinson, Minnesota Action - Motion to reject - Motion to waive reading and adopt �(d) Resolution No. 7641 - Resolution Requesting Authorization From Minnesota Department of Transportation To Reduce Speed Limit On Highway 15 Going North From Century Avenue To City Cemetery Within The City Limits Of The City of Hutchinson, Minnesota Action - Motion to reject - Motion to waive reading and adopt 9 0 COUNCIL AGENDA JANUARY 24, 1984 8. Unfinished Business . /(a) Designation of Council's Representative to Downtown Development District Advisory Board (John Mlinar) And Report By City Attorney On Status Of Committee (DEFERRED JANUARY 3, 1984) Action - Motion to ratify Mayor's appointment - Motion to dissolve Board (b) Consideration of Improving One Block of Franklin Street (DEFERRED JANUARY 10, 1984) Action - Motion to reject - Motion to approve improvement and order report - Motion to waive reading and adopt Resolution ✓(c) Consideration of Tract of Land Sale By Crow River Country Club (DEFERRED JANUARY 10, 1984) Action - Motion to reject - Motion to approve sale and access J(d) Consideration of Proposed Improvement On T.H. 7 East Action - Motion to reject - Motion to set public hearing 9. New Business f(a) Consideration of Delinquent Water and Sewer Accounts Action,- Motion to authorize extension of payment period - Motion.to authorize discontinuation of service J(b) Consideration of Application for Wine License by LeBistro Cafe Action - Motion to reject - Motion to approve and issue license ✓(c) Consideration of Authorization to Proceed with Bidding for Proposed Rescue Unit Action - Motion to reject - Motion to approve /(d) Consideration of Agreement for McLeod County Mutual Aid Association Action - vf(e) Consideration of Storm Damage Policy Action - Motion to reject - Motion to approve -3- COUNCIL AGENDA JANUARY 24, 1984 V(f) Consideration of Adjustment of Account No. 139, Assessment Roll No. 180 Action - Motion to reject - Motion to approve adjustment ✓(g) Consideration of Agreement Between City of Hutchinson and 6E Community Action Agency for Providing A Meal Site for Senior Nutrition Program Action - Motion to reject - Motion to approve and enter into agreement ✓(h) Consideration of Plans and Specifications for Project 84 -01, Part II, Hilltop Addition and Advertising for Bids Action - Motion to reject - Motion to approve plans and specifications I nd advertise for bids V,(i) Consideration of Proposed Location for Hutchinson Utilities Line Action - Motion to reject - Motion to approve location ,/6) Consideration of Adoption of Minnesota Uniform Fire Code by City of Hutchinson , Action - Motion to reject - Motion to approve and set public hearing ✓(k) Consideration of January 1, 1984 Five Percent Compensation Adjustment of City Pay Plan and Approval of Continuation of City Administrator's Car Allowance Action - Motion to reject - Motion to approve and waive reading and adopt Resolution No. 7637 ,/(1) Consideration of Compensation of $100 Per Month for Maintenance /Security Person at Senior Center Action - Motion to approve - Motion to reject J(m) Consideration of Request for Preliminary and Final Plat As Submitted by William Helland with favorable recommendation of Planning Commission Action - Motion to reject - Motion to approve and waive reading and adopt Resolution 1(n) Consideration of Setting Bid Date for Bond Sale for Library, 1984 Special Assessment Bonds and Advance Refunding of 1981 Parking Bonds Action - Motion to reject - Motion to approve and advertise for bids -4- • • COUNCIL AGENDA JANUARY 10, 1984 10. Miscellaneous ./(a) Communications from City Administrator 11. Claims, Appropriations and Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment -5- MINUTES SPECIAL ORGANIZATIONAL MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 3, 1984 1. CALL TO ORDER Vice -Mayor Carls called the special organizational meeting to order at 7:00 P.M., with the following members present: Alderman Mike Carls, Alderman John Mlinar, Alderman Pat Mikulecky, Alderman Marlin Torgerson, and Mayor Robert H. Stearns. Also present: City Administrator Gary D. Plotz, City Engineer Marlow V. Priebe, and City Attorney James Schaefer. 2. INSTALLATION OF NEWLY ELECTED MAYOR AND ALDERMEN City Attorney Schaefer conducted the installation of the newly elected Mayor, Robert H. Stearns. The Chair was then turned over to the Mavor. Alderman Marlin Torgerson and Alderman Pat Mikulecky were sworn into office by the City Attorney. 3. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 7613 - DESIGNATION OF DEPOSITORIES OF CITY FUNDS IN COMMERCIAL BANKS It was moved by Alderman Mlinar, seconded by Alderman Carls, to waive reading and adopt Resolution No. 7613. Motion unanimously carried. (b) RESOLUTION NO. 7614 - DESIGNATION OF DEPOSITORY OF CITY FUNDS - FEDERAL SAVINGS AND LOAN ASSOCIATIONS The motion was made by Alderman Mlinar to waive reading and adopt Reso- lution No. 7614. Motion seconded by Alderman Carls and approved unani- mously. (c) RESOLUTION NO. 7615 - DESIGNATING OFFICIAL NEWSPAPER Alderman Mlinar moved to waive reading and adopt Resolution No. 7615. Alderman Carls seconded the motion, and it carried unanimously. (d) RESOLUTION NO. 7616 - APPOINTING CITY OFFICERS FOR 1984 It was moved by Alderman Mlinar, seconded by Alderman Carls, to waive reading and adopt Resolution No. 7616. Motion unanimously carried. W COUNCIL MINUTES JANUARY 3, 1984 (e) RESOLUTION NO. 7617 - APPOINTING LEGAL COUNSEL During discussion Alderman Mikulecky stated he was opposed to the appoint- ment of James Schaefer as City Attorney. He cited several areas in which he felt the.City had not been properly advised and the City Attorney had failed in his duties. Alderman Torgerson stated this would not be a good time for the City to consider changing legal counsel, and the Council concurred. Alderman Mlinar moved to approve the appointment and waive reading and adopt Resolution No. 7617. Alderman Carls seconded the motion, and it carried with Aldermen Carls, Mlinar, Torgerson and Mayor Stearns voting aye and Alderman Mikulecky voting nay. (f) RESOLUTION NO. 7618 - ENTERING AGREEMENT WITH PIONEERLAND LIBRARY SYSTEM BOARD FOR CALENDAR YEAR 1984 It was moved by Alderman Carls, seconded by Alderman Mlinar, to waive read- ing and adopt Resolution No. 7618. Motion carried unanimously. (g) RESOLUTION NO. 7619 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM CITIZENS BANK AND TRUST CO. OF HUTCHINSON, MINNESOTA The motion was made by Alderman Torgerson to waive reading and adopt Reso- lution No. 7619. Motion seconded by Alderman Mikulecky and approved unani- mously. (h) RESOLUTION NO. 7620 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM CITIZENS BANK AND TRUST CO. OF HUTCHINSON AS SPONSORING AGENCY OF THE HUTCHINSON UTILITIES COMMISSION Alderman Mlinar made the motion to waive reading and adopt Resolution No. 7620. The motion was seconded by Alderman Carls and unanimously carried. (i) RESOLUTION NO. 7621 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRST NATIONAL BANK OF HUTCHINSON, MINNESOTA It was moved by Alderman Torgerson, seconded by Alderman Mikulecky, to waive reading and adopt Resolution No. 7621. Motion approved unanimously. (j) RESOLUTION NO. 7622 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRST NATIONAL BANK OF HUTCHINSON AS SPONSORING AGENCY OF THE HUTCHINSON UTILITIES COMMISSION The motion was made by Alderman Mikulecky to waive reading and adopt Reso- lution No. 7622. Motion seconded by Alderman Torgerson and carried unani- mously. • _2_ • COUNCIL MINUTES JANUARY 3, 1984 (k) RESOLUTION NO. 7623 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRST STATE FEDERAL SAVINGS & LOAN ASSOCIATION OF HUTCHINSON, MINNESOTA Alderman Torgerson moved to waive reading and adopt Resolution No. 7623. The motion was seconded by Alderman Mlinar and unanimously carried. (1) RESOLUTION NO. 7624 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRST STATE FEDERAL SAVINGS & LOAN ASSOCIATION OF HUTCHINSON AS SPONSORING AGENCY OF THE HUTCHINSON UTILITIES COMMISSION It was moved by Alderman Carls, seconded by Alderman Mikulecky, to waive reading and adopt Resolution No. 7624. Motion approved unanimously. 4. NEW BUSINESS (a) SELECTION OF COUNCIL'S VICE- PRESIDENT - MIKE CARLS Alderman Torgerson moved to elect Mike Carls as Vice - President of the Council. Seconded by Alderman Mlinar, the motion carried unanimously. (b) DESIGNATION OF SUPERINTENDENT OF POLICE AND GENERAL WELFARE - ROBERT STEARNS It was moved by Alderman Carls, seconded by Alderman Mlinar, to appoint Robert Stearns as Superintendent of Police and General Welfare. Motion approved unanimously. (c) DESIGNATION OF SUPERINTENDENT OF ACCOUNTS, FINANCES, HEALTH AND SANITATION - MIKE EARLS The motion was made by Alderman Carls, seconded by Alderman Mlinar, to appoint Mike'Carls as Superintendent of Accounts, Finances, Health and Sanitation. Motion unanimously carried. (d) DESIGNATION OF SUPERINTENDENT OF PUBLIC BUILDINGS AND FIRE PROTECTION - MARLIN TORGERSON Alderman Carls moved to appoint Marlin Torgerson as Superintendent of Public Buildings and Fire Protection. Motion seconded by Alderman Mlinar and carried unanimously. (e) DESIGNATION OF SUPERINTENDENT OF WATERWORKS AND SEWERS - JOHN MLINAR It was moved by Alderman Carls, seconded by Alderman Mlinar, to appoint John Mlinar as Superintendent of Waterworks and Sewers. Motion unani- mously approved. QtE COUNCIL MINUTES JANUARY 3, 1984 (f) DESIGNATION OF SUPERINTENDENT OF STREETS AND ALLEYS - PAT MIKULECKY The motion was made by Alderman Carla to appoint Pat Mikulecky as Super- intendent of Streets and Alleys. Motion seconded by Alderman Mlinar and unanimously carried. (g) DESIGNATION OF COUNCIL'S REPRESENTATIVE TO BURNS MANOR NURSING HOME BOARD - MIKE CARLS Alderman Carls made the motion, seconded by Alderman Mlinar, to ratify the Mayor's appointment of Mike Carla to the Burns Manor Nursing Home Board. Motion carried unanimously. (h) DESIGNATION OF COUNCIL'S REPRESENTATIVE TO HOSPITAL BOARD - MIKE CARLS It was moved by Alderman Carls, seconded by Alderman Mlinar, to ratify the Mayor's appointment of Mike Carla to the Hospital Board. Motion approved unanimously. (i) DESIGNATION OF COUNCIL'S REPRESENTATIVE TO PLANNING COMMISSION - MARLIN TORGERSON The motion was made by Alderman Carls, seconded by Alderman Mlinar, to ratify the Mayor's appointment of Marlin Torgerson to the Planning Com- mission. Motion unanimously carried. (j) DESIGNATION OF COUNCIL'S REPRESENTATIVE TO PARK AND RECREATION BOARD - PAT MIKULECKY Alderman Carls moved to ratify the appointment of Pat Mikulecky to the Park and Recreation Board. Alderman Mlinar seconded the motion, and it carried unanimously. (k) DESIGNATION OF COUNCIL'S REPRESENTATIVE TO TRANSPORTATION BOARD - MARLIN TORGERSON It was moved by Alderman Carls, seconded by Alderman Mlinar, to ratify the Mayor's appointment of Marlin Torgerson to the Transportation Board. Motion unanimously approved. (1) DESIGNATION OF COUNCIL'S REPRESENTATIVE TO AIRPORT COMMISSION - PAT MIKULECKY The motion was made by Alderman Carls to ratify the Mayor's appointment of Pat Mikulecky to the Airport Commission. Motion seconded by Alderman Mlinar and unanimously carried. -4- • 0 COUNCIL MINUTES JANUARY 3, 1984 (m) DESIGNATION OF COUNCIL'S REPRESENTATIVE TO LIBRARY BOARD - JOHN MLINAR Alderman Carla made the motion to ratify the Mayor's appointment of John Mlinar to the Library Board. Alderman Mlinar seconded the motion, and it carried unanimously. (n) DESIGNATION OF COUNCIL'S REPRESENTATIVE TO SAFETY COUNCIL - MARLIN TORGERSON It was moved by Alderman Carls, seconded by Alderman Mlinar, to ratify the Mayor's appointment of Marlin Torgerson to the Safety Council. Mo- tion approved unanimously. (o) DESIGNATION OF COUNCIL'S REPRESENTATIVE TO PROBLEM SOLVING COMMITTEE - BOB STEARNS The motion was made by Alderman Carls to ratify the Mayor's appointment of Bob Stearns to the Problem Solving Committee. Motion seconded by Alderman Mlinar and unanimously carried. (p) DESIGNATION OF COUNCIL'S REPRESENTATIVE TO DOWNTOWN DEVELOPMENT DISTRICT ADVISORY BOARD - JOHN MLINAR Following discussion, Alderman Mikulecky moved that this item be removed from the agenda and placed on the next Council agenda. Motion seconded by Alderman Torgerson and approved unanimously. (q) DESIGNATION OF COUNCIL'S REPRESENTATIVE TO HUTCH. HOUSING, INC. (HRA) - JOHN MLINAR Alderman Carls moved to ratify the Mayor's appointment of John Mlinar to the Hutch. Housing, Inc. Motion seconded by Alderman Mlinar and carried unanimously. (r) DESIGNATION OF COUNCIL'S REPRESENTATIVE TO PUBLIC PARTICIPATION ADVISORY COMMITTEE - JOHN MLINAR It was moved by Alderman Carls, seconded by Alderman Mlinar, to ratify the Mayor's appointment of John Mlinar to the Public Participation Ad- visory Committee. Motion unanimously approved. (s) DESIGNATION OF COUNCIL'S REPRESENTATIVE TO TREE BOARD - PAT MIKULECKY The motion was made by Alderman Carls to ratify the Mayor's appointment of Pat Mikulecky to the Tree Board. Alderman Mlinar seconded the motion, and it unanimously carried. Q.Y COUNCIL MINUTES JANUARY 3, 1984 (t) DESIGNATION OF COUNCIL'S REPRESENTATIVE FOR LIQUOR STORE - MARLIN TORGERSON Alderman Carls made the motion, seconded by Alderman Mlinar, to ratify the Mayor's appointment of Marlin Torgerson to the liquor store. Motion approved unanimously. (u) DESIGNATION OF COUNCIL'S REPRESENTATIVE FOR JUNKER SANITATION - MIKE CARLS It was moved by Alderman Carls, seconded by Alderman Mlinar, to ratify the Mayor's appointment of Mike Carls to junker sanitation. Motion car- ried unanimously. (v) DESIGNATION OF COUNCIL'S REPRESENTATIVE FOR PARKING - JOHN MLINAR The motion was made by Alderman Carls to ratify the Mayor's appointment of John Mlinar to parking. Alderman Mlinar seconded the motion, and it unanimously carried. (w) DESIGNATION OF COUNCIL'S REPRESENTATIVE FOR PUBLIC FACILITIES TASK FORCE - MIKE CARLS AND PAT MIKULECKY Alderman Carls made the motion, seconded by Alderman Mlinar, to ratify the Mayor's appointment of Mike Carls and Pat Mikulecky to the Public Facilities Task Force. Motion approved unanimously. 5. COMMENTS BY MAYOR Mayor Stearns stated in his opening remarks that he hoped all members came on the Council with no prior biases or prejudices. He pointed out that precon- ceived ideas stigmatize one's vision of over -all government. City Administra- tor Plotz was directed to set up a series of workshops in January to familiar- ize the Council with the present governmental operation. The Mayor commented that the Aldermen do not run the departments to which they are assigned, but rather the Council sets the policies and paid employees oper- ate the departments. There must be standardized rules and regulations and /or policies for the City to properly operate. Mayor Stearns addressed the agenda deadline for the Council packet and stated all material would be due by 5:00 P.M. on the Thursday preceding the Council meeting. Any items submitted to the Council were to be supported with writ- ten, concise material. It was suggested that routine items could be grouped together for adoption in one motion. • 0 0 0 COUNCIL MINUTES JANUARY 3, 1984 It was proposed by the Mayor that some existing boards and commissions which no longer have a function would be dissolved. All persons interested in a particular item would be permitted to speak brief- ly, but the Mayor did not want any long comments or political statements at the Council meetings. In closing, Mayor Stearns stated there were two things to remember: 1) the purpose of government was to facilitate the living of a good life by the Hutch- inson citizens, and 2) the Council members were now on the other side of the table, and their decisions would be "official decisions." Prior to adjourning the meeting, each of the Aldermen gave brief remarks. 6. ADJOURNMENT There being no further business to come before the Council, it was moved by Alderman Carls, seconded by Alderman Mlinar, to adjourn the meeting at 7:37 P.M. Motion unanimously carried. -7- 0 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 10, 1984 1. The meeting was called to order by Mayor Stearns at 7:30 P.M., with the fol- lowing present: Alderman Mike Carls, Alderman John Mlinar, Alderman Marlin Torgerson, Alderman Pat Mikulecky and Mayor Robert H. Stearns. Also present: City Administrator Gary D. Plotz, City Engineer Marlow V. Priebe, and City At- torney James Schaefer. 2. INVOCATION The invocation was given by the Reverend Manley Swarthout. 3. MINUTES The minutes of the bid opening of December 27, 1983 and regular meeting of December 27, 1983 were approved as presented upon motion by Alderman Carls, seconded by Alderman Torgerson and carried unanimously. 4. PUBLIC HEARING - 8:00 P.M. (a) ASSESSMENT ROLLS NO. 178 - 185 1. ROLL NO. 178 - PROJECT 83 -06 Mayor Stearns called the hearing to order at 8:00 P.M. The City Engineer presented a report on the public hearings being held for the different projects and the procedure followed. Publication No. 3190 was read by Mayor Stearns. It was reported by City Engineer. Priebe that this was a state aid project for the improvement of Linden Avenue from Lynn Road to Main Street by the construction of grading, gravel base, bituminous surfacing and appurten- ances. The estimated cost of the project was $87,739.76. Alderman Mlinar moved to close the hearing at 8 :07 P.M. Motion seconded by Alderman Carls and unanimously carried. 2. ROLL NO. 179 - PROJECT 84 -02 Mayor Stearns read Publication No. 3191 for Assessment Roll No. 179. The Director of Engineering stated this project was also a state aid project, and the street was being widened to meet state aid standards. The proposed improvement would be on California Street from T.H. 7 to COUNCIL MINUTES JANUARY 10, 1984 School Road and School Road from California Street to County Road 12 by construction of grading, gravel base, curb and gutter, surfacing and ap- purtenances, at an estimated cost of $175,160.62. Alderman Torgerson moved to close the hearing for assessment roll No. 179 at 8:11 P.M. The motion was seconded by Alderman Mikulecky and carried unanimously. 3. ROLL NO. 180 - PROJECT 83 -06 Publication No. 3192, for Assessment Roll No. 180, was read by Mayor Stearns. The City Engineer reported on the project for improvement of Grove Street from Fifth Avenue S.W. to T.H. 15; Brown Street from Division Avenue to T.H. 15; Glen Street from Fifth Avenue S.W. to Linden Avenue; Franklin Street from Fifth Avenue to T.H. 15; Division Avenue from Grove Street to Glen Street and Milwaukee Avenue and Miller Avenue from Lynn Road to Main Street by construction of grading, gravel base, surfacing and appurten- ances. The estimated cost of the project was $626,746.47. Mr. Glen Engebretson, 560 South Franklin Street, inquired what the assess- ment figures were based on. He also wondered if the road would be done over when the City had already put in gravel base and built it up. City Engineer Priebe responded that the assessment was based on the cost given by the low bidder of the project. He stated the road might have to be redone. Mr. Peter Hall, 635 South Glen Street, was curious why the street would be rebuilt. He stated he had more problems in the alley. He also wanted to know who made the decision concerning the project. City Engineer Priebe explained the improvement program was almost five years behind schedule. The curb and gutter was put in, but the street improvement was never finished. The project had been addressed in 1982 and 1983 by the City Council. The question was raised by Mr. Engebretson as to why the City was leaving out a section in the project. He inquired what was underneath Fourth Street. The City Engineer explained that the City was working on a long -range plan in doing the streets, and it wanted to be certain all underground work was completed before finishing the street surfacing. The area of Fourth Street may need a new sewer line. -2- 0 COUNCIL MINUTES JANUARY 10, 1984 A representative from Grace Lutheran Church, 440 Fifth Avenue S.W., in- quired if the bid was $2.00 lower than the actual assessed cost. He won- dered why the final assessment was higher than the assessment received in June. At that time the church was charged for 198 feet, and the final notice indicated 231 feet. He also pointed out that the church had al- ready been assessed for improvements on Fifth Avenue. The Director of Engineering reported that 33 feet had been omitted from the original assessment. Mr. Floyd Mueller represented the property owners Harry and Harland Emans of 715 Brown Street. He stated it would be a hardship for them to pay assessments since they are elderly and live on social security. Mr. Greg DeWitte of 645 South Grove commented that he understood the assessment was for Grove Street. He wanted to know who would take care of Miller Street. It was not his wishes to be assessed for another street in a year or two. City Engineer Priebe informed him that the City would pay for the cost of Miller Street. The motion was made by Alderman Mlinar to close the hearing at 8-:30 P.M. Motion seconded by Alderman Carla and approved unanimously. 4. ROLL NO. 181 - PROJECT 84 -02, PART II Mayor Stearns read Publication No. 3193 for Assessment Roll No. 181. It was reported by the Director of Engineering that the proposed assess- ment for the improvement of Hassan Street from river to Washington Avenue would be for construction of a trunk storm sewer outlet and appurtenances. The estimated cost of the project was $69,377.,50. Alderman Carls made reference to the letter received from Al Kramer, owner of Coast to Coast. He pointed out that two of the assessments to which Mr. Kramer was opposed had been dropped and never assessed to the property owners. He instructed the City Administrator to write a letter to Mr. Kramer informing him of same. Mr. Tony Busche, 215 South Hassan, commented about being assessed for street repair and torn up streets during the summer months. City Engineer Priebe responded that the street maintenance project was not adopted. It was moved by Alderman Torgerson, seconded by Alderman Mlinar, to close the hearing on assessment roll No. 181 at 8:36 P.M. Motion unanimously carried. -3- COUNCIL MINUTES JANUARY 10, 1984 5. ROLL NO. 182 - PROJECT 83 -02 Publication No. 3194 was read by Mayor Stearns. The City Engineer reviewed the three stage improvement of Oakwood Addi- tion by construction of grading, gravel base, curb and gutter and appur- tenances, at an estimated cost of $20,425. Alderman Torgerson moved to close the hearing at 8:38 P.M. Alderman Miku- lecky seconded the motion, and it carried unanimously. 6. ROLL NO. 183 - PROJECT 84 -01, PART I Mayor Stearns read Publication No. 3195 for Assessment Roll No. 183. City Engineer Priebe reported on the improvement of Campbell Lane and Connecticut Street in McClure's Addition and Clark's Second Addition by the construction of grading, gravel base, surfacing and appurtenances. The estimated cost was $33,968.55. The motion was made by Alderman Torgerson, seconded by Alderman Carls, to close the hearing at 8:40 P.M. Motion approved unanimously. 7. ROLL NO. 184 - PROJECT 84 -02, PART I Publication No. 3196 for Assessment Roll No. 184 was read by Mayor Stearns. A report was presented by the City Engineer on the improvement of Hilltop Drive in Kimberly's Country Estates by the construction of sanitary sewer, watermain, storm sewer and appurtenances. The estimated cost of the proj- ect was $42,024.01. It was moved by Alderman Mlinar to close the hearing at 8:41 P.M. Motion seconded by Alderman Mikulecky and unanimously carried. 8. ROLL NO. 185 - PROJECT 84 -02, PART I Mayor Stearns read Publication No. 3197. The City Engineer stated four property owners were involved with the im- provement of Erie Street from First Avenue S.E. to Second Avenue S.E. by construction of sanitary sewer main and appurtenances. The estimated cost of the project was $9,481.25. Alderman Torgerson made the motion to close the hearing on roll No. 185 at 8:42 P.M. Alderman Mlinar seconded the motion, and it carried unanimously. The motion was made by Alderman Torgerson to approve assessment rolls No. 178 -185. Alderman Mlinar seconded the motion, and it unanimously carried. • -4 • 0 0 COUNCIL MINUTES JANUARY 10, 1984 (b) ASSESSMENT ROLL NO. 186 - PROJECT 83 -10 Publication No. 3198 for Assessment Roll No. 186 was read by Mayor Stearns. It was reported by the City Engineer that project 83 -10 was for construc- tion of a watermain in the alley to provide service for sprinkler systems for a portion of block 50, north half of the City. The estimated cost of $8,370 was based on summer construction. The motion was made by Alderman Mlinar, seconded by Alderman Torgerson, to close the hearing at 8:45 P.M. Motion approved unanimously. Alderman Carls made the motion to approve assessment roll No. 186 and to waive reading and adopt Resolution No. 7633 adopting assessment rolls No. 178 -186. Alderman Mlinar seconded the motion, and it unanimously carried. (c) IMPROVEMENT PROJECT 84 -04 Mayor Stearns read Publication No. 3189. City Engineer Priebe stated that Mike Liepke had requested sewer and water service to his property. Since the City had a project in the area, it would require extending the sewer from Hassan to the alley and installing service leads to the property. The estimated cost of the improvement on First Avenue N.E. from Hassan Street West to the alley for sanitary sewer main and sewer and water service leads and appurtenances was $3,910. It was moved by Alderman Mlinar, seconded by Alderman Torgerson, to close the hearing at 8:47 P.M. Motion approved unanimously. Alderman Mlinar made the motion to approve project 84 -04 and to waive reading and adopt Resolution No. 7634. Alderman Torgerson seconded the motion, and it carried unanimously. 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) PRESENTATION BY GEORGE QUAST REGARDING AIRPORT ZONING Mr. George Quast stated he was a representative from Hassan Valley Town- ship on the Airport Zoning Board. He reported the Board had been meeting for some time to review the proposed zoning ordinance and was ready to adopt the amended ordinance. The townships affected were in favor of the zoning ordinance, but they were concerned about how it would be im- plemented. Several individuals living within the airport zones had con- cerns regarding their homestead property. Since the Zoning Board had no -5- COUNCIL MINUTES JANUARY 10, 1984 authorization to make agreements with the property owners, it was sug- gested that the Alderman representing the Airport Commission and the Mayor contact these individuals and listen to their concerns. City Attorney Schaefer commented that the City would not need a fee title to any portion of zone A until such time as the City planned to expand the airport. If state and federal aid were used by the City for airport expansion, it would require fee title to at least the first 1,000 feet of zone A. The second 1,000 feet would need a clear zone easement, and the ownership would remain in the individual's name. (b) PETITION FOR OIL SEAL COAT ON LYNDALE AVENUE SOUTHWEST Mr. Lloyd'Nadrehal presented a petition from the residents on Lyndale Ave- nue requesting an oil seal coat be put on their street. The request was referrred to the Engineering Department for proper handl- ing. 6. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 7625 - RESOLUTION FOR PURCHASE Following discussion, the motion was made by Alderman Carls, seconded by Alderman Mlinar, and unanimously carried to waive reading and adopt Reso- lution No. 7625. (b) RESOLUTION NO. 7626 - RESOLUTION OF APPRECIATION - JAMES G. DEMEYER It was moved by Alderman Mlinar to waive reading and adopt Resolution No. 7626. Motion seconded by Alderman Mikulecky and approved unanimously. (c) RESOLUTION NO. 7627 - RESOLUTION OF APPRECIATION - THEODORE BEATTY The motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to waive reading and adopt Resolution No. 7627. Motion carried unanimously. (d) RESOLUTION NO. 7628 - RESOLUTION OF APPRECIATION - KENNETH GRUENHAGEN Alderman Carls moved to waive reading and adopt Resolution No. 7628. Mo- tion seconded by Alderman Mlinar and unanimously approved. (e) RESOLUTION NO. 7629 - ACCEPTING $62,500 FROM THE HUTCHINSON UTILITIES COMMISSION It was moved by Alderman Carls, seconded by Alderman Torgerson, to waive reading and adopt Resolution No. 7629. Motion unanimously carried. I] COUNCIL MINUTES JANUARY 10, 1984 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) BUILDING OFFICIAL'S MONTHLY REPORT - DECEMBER 1983 There being no discussion, the report was ordered by the Mayor to be received for filing. (b) MINUTES OF NURSING HOME BOARD DATED NOVEMBER 17, 1983 There being no discussion, the minutes were ordered by the Mayor to be received for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY DICK AND JIM MCCLURE WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH CONTINGENCIES (DEFERRED DECEMBER 27, 1983) Mr. Jim McClure reviewed the background of his proposal for a senior citi- zen retirement center. He then introduced the architect of Northfield's senior center which is similar to McClure's proposed project, and Vern Hackerson, president of the center's homeowner association. Mr. Hackerson commented on the positive features of the Northfield center. He stated that the center's by -laws required the seller of a unit to go through the Board of Directors for approval. The need for a sidewalk was discussed. Also, discussion was given to the location of the garage and the entrance on to Keith Street. Following extensive discussion, Alderman Carls moved to grant preliminary approval to the PUD project, with the following contingencies: 1) there will be 45 units or less; 2) the City Council will proceed with the proper ordinance that there will be no parking on either side of South Grade Road to the west line of the PUD; 3) that the structure will have wood siding; 4) that the air conditioning and heating units on the rooftop will be fenced in and not be visually apparent from the roadway; 5) that the gar - ageswill be under one roof; 6) that one resident of each unit must be age 55 years or older and this stipulation will remain for a minimum of 30 years; 7) that all sales of units must be approved by the Owners Associa- tion; 8) that 1.5 parking spaces per dwelling unit will be required for the PUD; 9) that a sidewalk be installed along the PUD property at the developer's expense; and 10) that the Association include in its by -laws a stipulation that the residents of the PUD be voting members of the As- sociation rather than the unit owners. The motion was seconded by Alder- man Torgerson and approved unanimously. City Attorney Schaefer stated he would prepare a resolution of tentative approval of the PUD for adoption by the Council. CWA COUNCIL MINUTES JANUARY 10, 1984 (b) PRESENTATION BY CITY ADMINISTRATOR OF SURVEY FOR STREET MAINTENANCE (DEFERRED DECEMBER 13, 1983) City Administrator Plotz suggested his survey on street maintenance be discussed at a future Council workshop. Alderman Torgerson made the motion to defer the item to a Council work- shop. Alderman Carls seconded the motion, and it carried unanimously. (c) CONSIDERATION OF TRACT OF LAND SALE BY CROW RIVER COUNTRY CLUB (DEFERRED DECEMBER 27, 1983) It was the recommendation of the City Engineer that the water tower site not be utilized for access to private property. Future use of the site could be jeopardized by granting an easement. If the City would grant an easement, the cost of hookup to sanitary sewer and watermain should be determined as well as the method of payment. The service leads from the mains to the house would be the property owner's responsibility. City Attorney Schaefer stated there were other areas available for access to the tract of land, but Mr. Bill Helland was opposed to the proposed project. Kevin Froemming commented that he might be able to obtain an easement across Larry Bethke's property and would need an easement from the City to cut across a corner of the water tower lot. Following discussion, Alderman Mlinar moved to defer the matter to the next meeting for an actual site drawing of how much would be requested for an easement. Motion seconded by Alderman Carls and approved unani- mously. (d) CONSIDERATION OF ORDERING SPECIFICATIONS FOR DEMOLITION OF PLOWMAN BUILDING SITE City Engineer Priebe commented that since the Plowman building site had been vacated by the renter, the Council may want to consider demolition of the building for construction of a parking lot. After discussion, the motion was made by Alderman Mlinar to order the im- provement and preparation of plans and specifications for demolition of the old Plowman building and to waive reading and adopt Resolution No. 7630. Alderman Torgerson seconded the motion, and it unanimously carried. Maintenance Operations Director Neumann requested permission to salvage the empty building and to advertise for sale any surplus items. Alderman Mlinar amended his motion to include the above request. Alder- man Torgerson seconded the amendment, and it carried with Alderman Miku- lecky abstaining from voting. The motion carried, with Alderman Miku- lecky abstaining. -8 • • COUNCIL MINUTES JANUARY 10, 1984 (e) CONSIDERATION OF WATERMAIN IMPROVEMENT REPORT City Engineer Priebe stated his watermain improvement report was for in- formational purposes as a follow -up to the request for a sprinkler system. It would be included in the City's long -range plan for the next 10 years. Mayor Stearns suggested discussing this item at a future Council workshop. 9. NEW BUSINESS (a) CONSIDERATION OF REQUEST BY MILT BRINKMAN FOR VARIANCE OF BUSINESS AT 14 MAIN STREET SOUTH Mayor Stearns requested Vice -Mayor Carls to chair this particular item on the agenda. Mr. Milt Brinkman stated he had contacted the State Fire Marshal regarding his new business location at 14 Main Street South. He was told to request a variance from the City. The building was remodeled, and the area in question,would be used as an art gallery in the basement. The pipes for a sprinkler system were installed but the hookup was not available from the City at this point. In order to occupy the building and meet fire code requirements, Mr. Brinkman would need a variance. The Building Official commented that he could not issue a variance, but he could grant a temporary certificate of occupancy for a six -month period. Following discussion, Alderman Torgerson moved to grant a temporary occu- pancy for six months or until sprinklers are available. Motion seconded by Alderman Mikulecky and carried, with Mayor Stearns not voting. (b) CONSIDERATION OF REFUND ON UNUSED PORTION OF INTOXICATING LIQUOR LICENSE FOR SCALAWAGS City Administrator Plotz reported the refund covered the period of time that the new owner took over Scalawags and the business was taken back by the previous owner. After discussion, it was moved by Alderman.Torgerson, seconded by Alderman Mlinar, to approve and issue the refund. Motion unanimously carried. (c) CONSIDERATION OF GROUPING ROUTINE COUNCIL ITEMS FOR JOINT APPROVAL City Administrator Plotz presented a list of proposed routine items that could be adopted in one motion at a Council meeting and thus save on time. Alderman Mlinar stated that Resolutions of Appreciation should receive COUNCIL MINUTES JANUARY 10, 1984 proper recognition and not grouped with other items. Following discussion, the motion was made by Alderman Mlinar, seconded by Alderman Carls, to approve the list of grouped items, with the excep- tion of Resolutions of Appreciation. Motion approved unanimously. (d) CONSIDERATION OF APPROVAL OF 1984 CONFERENCES, SCHOOLS AND SEMINARS Following discussion, it was moved by Alderman Carls to approve the 1984 conferences, schools and seminars and to delete the City Administrator's in -town car allowance for discussion with the 1984 salary adjustment. Motion seconded by Alderman Mlinar and carried unanimously. (e) CONSIDERATION OF LIPKE ADDITION, ASSESSMENT ROLL NO. 190, FOR DEFERRED. ASSESSMENT City Engineer Priebe reported that assessment roll No. 190 had been com- pleted to activate the deferred assessments for Lipke Addition. It was his recommendation to schedule a public hearing on the assessment for Feb- ruary 14, 1984 at 8:00 P.M. It was moved by Alderman Carls to order the preparation of assessment roll No. 190 and to set a public hearing for February 14, 1984 at 8:00 P.M. and to waive readings and adopt Resolutions No. 7631 and No. 7632: Motion seconded by Alderman Mlinar and approved unanimously. (f) CONSIDERATION OF IMPROVING ONE BLOCK OF FRANKLIN STREET The Director of Engineering stated that Citizens Bank had requested im- provement of Franklin Street in the area of the bank's drive -in facili- ties. Storm sewer improvement will be considered in the future from south side of Washington Avenue North to the river. It was his recommendation that only the block of Franklin Street from Second Avenue S.W. to First Avenue S.W. be constructed prior to the proposed storm sewer improvement. The City Engineer and Finance Director will prepare a report on costs for 1984 improvement projects and present it to the Council. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz stated that dates needed to be established for holding City Council workshops. It was the consensus of the Council mem- bers to set a workshop for January 19, 1984 at 5:15 P.M. at City Hall. Mr. Plotz commented that salary adjustments are usually made the first of the year. The directors had met with their departmental employees, ' • -10 • 0 0 COUNCIL MINUTES JANUARY 10, 1984 and they were ready to present a report at a Council workshop. The date of January 13, 1984, 5:15 P.M. at City Hall, was established for a City Council and directors workshop to discuss salary adjustments. In conjunction with the Scalawags liquor license refund issued earlier, it would be necessary for the former owner to reapply for an intoxicating liquor license. The City Council was asked to grant approval to said li- cense for Tom Dolder, dba Scalawags. Alderman Carls moved to approve and issue an intoxicating liquor license for Scalawags. The motion was seconded by Alderman Mlinar and approved unanimously. (b) COMMUNICATIONS FROM ALDERMAN MIKE CARLS Alderman Carls expressed concern regarding the intersection of South Grade Road and Highway 15 South. He asked if the intersection could be "signed" as hazardous or dangerous, and perhaps a flashing amber light could be erected. Maintenance Operations Director Neumann requested the speed limit be re- duced to 30 miles an hour going north from Century Avenue to the cemetery. The City Engineer stated that the State Highway Department would have to grant approval of these recommendations. After discussion, Alderman Carls moved to instruct the City Attorney to draft a resolution(s),to be delivered to the City Council for approval at their January 13, 1984 Council workshop,requesting the State Highway De- partment to "sign" the intersection of South Grade Road and Highway 15 South as hazardous or dangerous and to erect a flashing amber light at said intersection and to request a reduction of speed to 30 miles an hour for traffic going north on Highway 15 from Century Avenue to the cemetery,. Motion seconded by Alderman Mlinar and carried unanimously. (c) COMMUNICATIONS FROM ALDERMAN PAT MIKULECKY Alderman Mikulecky inquired why the Downtown Development District Advisory Board issue was not on the Council agenda. City Administrator Plotz stated that the resolution establishing the Board tied in with the Downtown District No. 1 and 2. The City Attorney was in- vestigating the legal ramifications of the City eliminating the advisory board. This item would be on the next Council agenda. An inquiry was made by Mr. Mikulecky as to when the library project would begin. -11- COUNCIL MINUTES JANUARY 10, 1984 Alderman Mlinar reported the Library Board had met today, and they are making the necessary arrangements to hire an architect. Construction will be in the spring. The Board will be working with a consultant on the project, and they anticipate having proposals for approval at the next Council meeting. City Engineer Priebe commented that there would be one bond sale to include improvement projects for 1984 and the library.project. Mr. Plotz stated the library project was one of the items to be discussed at the Council workshop. (d) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz informed the Council that the Minnesota Depart- ment of Health had conducted a test of the quality of air within the Po- lice Department and City Hall and found it to be sub - standard. The City will have two years in which to comply with the citation to correct the ventilation and heating system within the building. It was pointed out that this could be a costly endeavor. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The verified claims were approved for payment from the appropriate funds upon motion by Alderman Mlinar, seconded by Alderman Carls, and carried, with Alderman Mikulecky abstaining from voting on the 1981 parking revenue bonds and the 1980 tax increment debt service only. 12. ADJOURNMENT The meeting adjourned at 10:45 P.M. upon motion by Alderman Mlinar, seconded by Alderman Carls and carried unanimously. -12- 0 • 9 Aldriftean Publir ' Eibraq ° JA1 984 Hutchinson, Minnesota 55350 N IIrC N VD u(, January 13, 1984 Mayor Robert Stearns & The Hutchinson City Council City Hall Hutchinson, Mn. 55350 Gentlemen: The Hutchinson Library Board recommends the appointment of Mrs. Sue O'Brien to the Library Board to fill the unexpired term of Paul Barcenas. Mr. Barcenas has moved out of the city and is no longer eligible to serve. Sincerely yours, HUTCHINSON LIBRARY BOARD e Ralph W. Bergstrom President RWB:bcw ,� —Oj. MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, December 20, 1983 1. CALL TO ORDER The regular meeting of the Hutchinson Planning Commission was" called to order by Chairman Larry Romo at 7:30 P.M., with the following members present: Ted Beatty, Elsa Young, Roland Ebent, Thomas Lyke, Don Erickson, Shu -Mei Hwang and Chairman Romo. Also present: City Administrator Gary D. Plotz, Director of Engineering Marlow V. Priebe, and City Attorney James H. Schaefer. 2. MINUTES The minutes of the regular meeting dated November 15, 1983, were approved as presented upon motion by Mr. Beatty. Seconded by Mr. Erickson, the motion carried unanimously. 3. PUBLIC HEARING (a) Continuation of the Consideration of a Request for a Conditional Use Permit (PUD) submitted by Dick and Jim McClure. Chairman Romo began by reviewing the request by reading publication #3171 as published in the Hutchinson Leader on Thursday, November 3. He noted that Mr. McClure and representatives of the residents in the neighborhood affected by the request had met prior to this meeting and asked Mr. McClure to update the P.U.D. plan. Mr. McClure noted the changes that had been made as a result of the concerns of the neighborhood residents. The major changes were putting the garages under one roof and moving them to the west side of the PUD, and the redesign of the front line of the building running along South Grade Road increasing the maximum number of units to 45. Ultimately the number of units will depend upon the size of each unit, as stipulated by those buying the units. Mr. McClure read from a list '*of restrictions the residents had indicated they would like to see. 1) There would be no parking along South Grade Road to the west end of the PUD. 2) The exterior of the building would be wood siding. 3) and 4) There would be sound and visual control of the heating and airconditioning units located on the roof. 5) The parking area would be moved -- divided between east and west sides of the center. Discussion followed. Linda Willmsen of 935 Steven St. commented that their main concern was the increase in traffic in the area of the parking. The neighborhood residents felt that it should divided rather than be in one area. Planning Commission Minutes - Page 2 December 20, 1983 Mrs. Willmsen also wondered about where the overflow of guests might park if there was no parking on South Grade Road. Mike Padrnos of 955 Keith Street asked what the City requires in terms of number of parking spaces per unit for a development of this type. Referring to the Zoning Ordinance City Administrator Plotz noted that for "Multiple'- Family Dwelling - (Elderly)" .5 (1/2) parking space is required per dwelling unit. "Multiple Family - (Non- elderly)" requires 1 parking space per sleeping unit. Discussion followed about whether or not the P.U.D. qualifies as "elderly ". In the discussion the following points were brought up -- The clientele will not be of the type to have more than one car -- some will not have a car at all. A van will be provided making daily runs as determined by the associa- tion. Age should not be the determining factor, as there may be a spouse under the 55 age limit or possibly a child. Many of the residents may be gone during the winter months. The number of units will not be more than 45. There might be less than 45 units depending upon the size of each unit as determined by the individual buying the unit. Each unit will be custom designed. It was the consensus of the Commission that the number of spaces be determined by consideration of this particular P.U.D. and made part of the conditional use permit. It was also noted during the discussion that this part of the zoning ordinance (elderly - multiple family dwellings) be looked at in the future. Dr. Lyke noted he was concerned that the character of the plan be carried through. How can keep it as it is intended? .y There were further comments about what has been presented so far as being limited in terms of building plans, etc. Pro- cedure for approving a P.U.D. of this type was discussed. Mr. McClure was told that this request would go to the City Council as a preliminary request. If approval is granted, Mr. McClure would have to come back to the Planning Commission with • more finalized plan. If there were no substantial changes, • public hearing would not be necessary, and those things al- ready approved would be approved once again. In regard to keeping the center a retirement center, Mr. Padrnos asked who would be "the - voting members of the' association who would have the power to change the age of the residents.. It was noted that the voting members could be the residents rather than the owners if established in the by -laws and could be a part of the conditional use permit. Planning Commission Minutes - Page 3 December 20, 1983 Mrs. Young made a motion to close the hearing. Seconded by Mr. Beatty, the motion carried unanimously and the hearing was closed at 8:52 P.M. Chairman Romo reviewed the various points that had been discussed as being contingencies in a conditional use permit. Mr. Beatty made a motion to recommend to City Council approval of the Conditional Use Permit to allow the construction of the P.U.D. as presented by Mr. McClure with the following contingencies: 1. There will be 45 units or less. 2. The City Council approves the residents' request for no parking on either side of South Grade Road to the West line of the PUD. 3. The structure will have wood siding. 4. Air- conditioning and heating units on the rooftop will be fenced.in. S. The garages will be under one roof. 6. One resident of each unit must be 55 or older. This stipulation will be for a minimum of 30 years. 7. 1.25 parking spaces per dwelling unti will be required for this P.U.D., with a minimum of 58 spaces. 8. That the association include in their by -laws the stipulation that the residents of the P.U.D, be the voting members of the association rather than the unit owners. The motion was seconded by Mrs. Young. Discussion followed. Mr. Beatty noted that the season for the•contingencies is to try to keep the final structure as close as possible to what is expected. There was a question about mentioning landscaping. City Attorney Schaefer noted that a P.U.D. must conform to the- neighborhood and the landscaping should be as such. Mr. Erickson noted that he would like to go on record as wanting to have an easement for Keith Street considered. The motion unanimously carried. 4. Old Business None. Planning Commission Minutes - Page 4 December 20, 1983 S. New Business (a) Consideration of Variance Request referred by County Administrator Director of Engineering Priebe explained that a request for a variance to allow the reduction of the sideyard setback from 30' to 151 for the purpose of constructing a 30' by 70' storage shed, to be considered by the McLeod County Board of Adjustment on December 29, was referred to the City as it is within the 2 mile radius. Mr. Beatty made a motion to recommend to City Council a recommendation of approval for the request as the 15' setback would be in compliance with City specifications. Seconded by Mr. Ebent, the motion carried unanimously. 6. Adjournment There being no further business, the meeting was adjourned upon a motion by Mr. Beatty. Seconded by Mrs. Young, the motion carried unanimously. • • MINUTES Parks S Recreation AdvisQj lo December 7, 1983 Members present: Roy Johnsen; chairman, Kathy McGraw, Rollie Jensen, Ward Haugen, and Mike Carls. Also present were Bruce Ericson, John McRaith and Karen McKay. The Minutes Rollie Jensen made a motion to approve the minutes dated October 5, 1983. Ward Haugen seconded the motion and the board unanimously agreed. Ordinance After discussion about the problem of dogs in the park picnic areas, the board agreed that Bruce should compile a list of the problem areas. Signs will be posted in the parks on that list. Discussion of Operating Costs - Cloquet S Shakopee Pools /Bass Pond Grant Application Bruce told the bbard that the Bass Pond Grant application was not approved. He said that swimming areas were no longer eligible for grant money. He also told the baord that there wasn't a lot of grant money available this year. Recreation Center Proposal- Trucker Sheehy Construction Each of the board members received a reduced copy of the blue prints of the proposed recreation center submitted by Trucker Sheehy Construction. $700,000 is the cost involved, that would not include a curtain dividing the courts, but it would include anchors for volleyball nets and backboards and a tartan floor. The center could be funded by the money from the sale of the old armory, private contributions could be taken and possibly bonded assessments. Mike Carls suggested to Bruce that he talk to Ken Merrill about the limit of bonded indebtedness for the city. Mike Carls made a motion to recommend to the city council that the two task force subcommittees reconvene after the 1st of the year. Kathy McGraw seconded the motion and the board unanimously agreed. Storm Damage The city's current storm damage policy is that the city will pick up storm damage off homeowners boulevards up to two days following a storm. Homeowners set their branches out on the boulevard up to several days after a wind storm. After discussion Ward Haugen made a motion to recommend to the city council that Parks and Recreation Department discontinue the service of picking up storm damage due to lack of funds. Kathy McGraw seconded the motion, Roy Johnsen and Rollie Jensen also agreed, Mike Carls dissented. New Programs There is a dancercise instructor new in town and she wants to teach for the recreation office. The board felt that the city shouldn't be competing with the private organizations in town. The board also felt that consideration should be given to pay a higher rate to professionals when the program requires. The Parks 6 Recreation Department should advise the Parks S Recreation Board who would then make a recommendation to the city council as long as a program is self supporting. Adjournment The meeting was adjourned at 6 :45 p.m, by a motion made by Mike Carls and seconded by Ward Haugen, the board unanimously agreed. • i MINUTES Tree Board December 21, 1983 Members Present: Mike Carls, Roy Johnsen, and Mark Schnobrich. Also present was Bruce Ericson. 1983 Forestry Revenue The total revenue for the Forestry Division in 1983 was $3,770. Storm Damage Policy The storm damage policy will be transferred to the Parks and Recreation Board meeting January 4, 1984. At which time the board will try to establish a more effective city wide policy along with more effective news releases to the citizens of Hutchinson. Boulevard Prunin The pruning of boulevard trees for safety and vehicle clearance has not started yet due to crew and equipment being used for snow removal. It will begin as soon as the equipment is avail- able. Library Square The fertilizing of Library Square elms will be done with funds from the parks budget in spring as soon as ground conditions allow. 1984 Tree Purchase Species and numbers are listed with enclosed material. A new specie, Swamp White Oak has been added this year. Tree City U.S.A. Recertification Schnobrich will again be reapplying for Tree City U.S.A. status for the year 1984. klm MINUTES • AIRPORT ZONING BOARD THURSDAY, DECEMBER 1, 1983 1. Call to Order The meeting of the City of Hutchinson, McLeod County, Hassan Valley and Lynn Townships Joint Airport Zoning Board was called to order by Chairman Robert Carney at 7:55 P.M., with the following members present: Doug Hedin, LeRoy Olson, Don Pankake, George Quast, Norbert Shimek, Jerold Wright and Chairman Carney. Absent: David Huser, Melvin Sprengler. Also present: TKDA Consultant Ray Strege, City Administrator Gary D. Plotz, City Attorney James H. Schaefer. 2. Minutes Following discussion, a motion made by Mr. Wright and seconded by Mr. Hedin to accept the minutes dated August 25th, 1983, unanimously carried. 3. PUBLIC HEARING Chairman Carney prefaced the hearing by noting that the Minnesota Department of Transportation /Aeronautics Division had returned the amended ordinance with the necessary Commissioner's Order of Approval. Mr. Olson made a motion to open the public hearing at 8:05 P.M. Seconded by Mr. Quast, the motion carried unanimously. Mr. William Haas, attorney representing property owners Mr. Philip Plaisance and Mr. Richard Schmidtbauer, was present to address the Board. He stated that both of his clients have been led to understand that there is no intention of compensation for devaluation of their property caused by the Airport Zoning Ordinance if and when it is adopted. He asked the Board if there are any funds available and if there is any intention to appraise the properties to determine any devaluation in order to compensate Mr. Plaisance and Mr. Schmidtbauer for their losses. Chairman Carney explained that the board has no authority to delve into that area. Compensation would have to be done on an individual basis. The Board cannot negotiate or recommend negotiations relative to any financial settlement. Mr. Haas asked the Board if they were aware that if compensation is not forthcoming, the Ordinance can be enjoined and cannot be enforced. City Attorney Schaefer stated that it was up the the Board to hammer out the provisions of the Zoning Ordinance and to pass it. As a board they do not have the power to negotiate with the land owners and set compensation. If, however, the Ordinance is passed and the authority, whether it be the City Council or some other group, refuses to enter into negotiations for compensation, the aggreived land owner would have the ability to go to the court to ask for a restraining order preventing the City from enforcing the ordinance until such times as the method of compensation would be resolved. Minutes - Airport Zoning Board December 1, 1983 Page 2 Mr. Haas responded that the property owners go into court and get an injuction which enjoins enforcement and requires either the withdrawal of the ordinance or condemns it. Mr. Hedin commented that he was on the original board when the proceedings started in 1978. He stated that at the time this ordinance was first proposed there was considerable discussion about compensation approaches. The actual steps on how to approach compensation were delineated. There is a set procedure. Mr. Haas noted that his clients do intend to enforce their rights. Mr. Schmidtbauer has informed him that since this issue was begun, he has not been approached about compensation. Mr. Haas stated that he is no expert on zoning ordinances but he does know that the losses facing his clients must be compensated now, not several years down the road. If an ordinance cannot be funded, it's no good. Mr. Quast raised the question of fee title or easement acquisition. His concern was that property owners don't know if they will have to give up their property or not. Mr. Haas stated that neither of his clients is opposed to passing the ordinance. He felt he was probably speaking to the wrong Board as far as obtaining compensation is concerned, which was his only question. Mr. Schmidtbauer was present to explain that his property that is affected by the ordinance was zoned for commerical when he bought it. Since the ordinance was started, there have been no more inquiries about the property. He stated that, in effect, the land was already zoned. If you're going to zone it, do it. If you're not, drop it. City Attorney Schaefer responded that until you pass an ordinance you haven't got anything to talk about, in terms of compensation. To find out what the compensation might be, you would have to hire an appraiser. The appraiser would have to work with many "what if's." The procedure is to get the ordinance so its accepatble to the most people. Now the land owners can say "There's a difference" and that should be paid in compensation. No one is saying compensation isn't going to be given or that it can't be applied for. Mr. Schmidtbauer commented that once the ordinance is passed, nothing will be done. Attorney Schaefer responded that the land owner would have to take the initiative to pursue for damages. Mr. Schmidtbauer explained that in the original hearings, it was stated differently. Reading from minutes dated November 20, 1978, Mr. Schmidtbauer said the City would be obligated to buy land in Zone A. Ray Strege, TRDA consultant commented that what they were referring to is that before any expansion can occur, there is going to have to be a greater degree of ownership. He stated that the FFA requires greater control of approach areas through fee title closer to the runwVand easement farther out. • Minutes - Airport Zoning Board December 1, 1983 Page 3 Mr. Hedin stated that at the time airport zoning was first started, there were various options discussed, and he is under the impression that those options still exist. Mr. Wright asked Attorney Schaefer if the ordinance shuts out the land owners and if the City of Hutchinson would bear the cost of the Ordinance. Attorney Schaefer responded the land owners would have the right to apply for compensation and that he didn't know exactly where the money would come from. It was also brought up if Mr. Danielson and Mr. Christensen would have the same right to apply for compensation. Chairman Carney stated that he assumed they would have. It was also noted that a permit granted before the Ordinance was passed would "grandfather" in a structure; however, the structure would have to built within a specified time period after the permit was granted. Another option would be to apply for a variance - through the Board of Adjustment. After further discussion, Mr. Olsen made a motion to recess the meeting for 10 minutes to allow the board representatives time to talk to the land owners that were present. The meeting reconvened at 9:10 P.M. Mr. Shimek raised a question about having a land survey in Zones A and B. He noted that he didn't think any two maps were the same and that he had expected the survey to be done before this meeting. A lengthy discussion followed about staking Zones A and B. In the discussion, it was pointed out that a survey done by City staff would only serve to show the land owners which property is in which zone. It would not serve as an official survey for negotiations in the event of compensation claims. There was discussion of which points must be marked, if the markers should be permanent or temporary and if they should be metal, wood lath or fiberglass. Mr. Strege questioned what additional information would be gained by doing the staking. It was his feeling that the aerial photographs would give a much better view than markings viewed from the ground. Mr. Plaisance asked which centerline would be used for the staking. Mr. Strege responded that it would be the existing centerline of the runway. After discussion, Mr. Wright made a motion that the City of Hutchinson put in stakes to stake Zones A and B on both ends of the runway, using the maps for the proposed ordinance and the centerline according to the maps; six stakes on the north end and 8 stakes on the south end. The stakes will be lath boards with whatever paint on top to be done as soon as possible. The motion was seconded by Mr. Quast. After discussion, the motion carried unanimously. Minutes - Airport Zoning Board December 1, 1983 Page 4 Mr. Wright made a motion to reconvene the hearing as soon as possible after the staking is done. Seconded by Mr. Hedin, the motion carried unanimously. It was the consensus of the Board that the Secretary send notice to each of the townships and those on the usual mailing list of the date and time of the continued hearing. Mr. Hedin made a motion to recess until such time as the staking is done and a new meeting time can be established. Seconded by Mr. Pankake, the motion carried. The meeting was adjourned at 10:30 P.M. `J 0 January 10, 1984 The library board met on January 10, 1984, with the following members present: Ralph Bergstrom, John Horrocks, John Mlinar, Kathy McGraw, Elaine Clay and Paul Ackland. The minutes of the previous meeting were read and approved. Motion made by Kathy McGraw and seconded by John Horrocks to re- commend to City Council to appoint Sue O'Brien to unexpired term of Paul Barcenas. Library Board also recommends the reappointment of John Horrocks, Elaine Clay and Sue O'Brien to the Library Board. Consideration of a library consultant and on architect. Motion by John Horrocks to recommend to City Council, seconded by Kathy McGraw, the appointment of David R. Smith as consultant for the library expansion project. The President was authorized to contact David Smith to ascertain whether his hourly fee would be the same as during the preliminary planning of the project. The President was also requested to de- termine what the approximate cost would be for his services as consultant for the entire project. Secretary DATE January 13, 1984 POLICE DEPARTMENT MEMORANDUM TO Mayor and City Council FROM Dean M. O'Borsky, Chief of Police SUBJECT Gambling License - American Legion All criteria have been met - I recommend approval. DMO:nb PIONEERLAND FV PM LIBRARY SYSTEM Ll Hq.: 410 West fifth Street Willmar, MN 56201 Burton L. Sundberg, Director DATE: /,2 /20 `i-.3 7 FROM: REGIONAL LIBRARY BOARD DIRECTOR, Burton Sundberg TO: Coy Attn: City Clerk or dounty Auditor RE: APPOINTMENT OF LIBRARY TRUSTEES :.4... Phone No. 612/235 -3162 The term of the following trustee terminates as of December 31, l9-ZS--- N REUIVW a According to the REGIONAL LIBRARY AGREEMENT, a trustee may serve two consecutive full terms on the Pioneerland Library Board. (One term is for three years.) But Minnesota Law states that, "A library board member shall not be eligible to serve more than three consecutive three year terms. (Minnesota Statutes. Ch. 134.09; Subd. 2). Our interpretation is that a trustee may serve on the Pioneerland Library Board for a maximum of two consecutive and full terms, however, the state law forbids them to serve for more than three consecutive terms including membership on any library board. (Crow River, Western Plains or Pioneerland Library Boards, or any other local library board). According to our records, the following person is () eligible to be appointed for another full term a this time. -use =T=yns ye i- make -them uli iblz agar. If the trustee is eligible for another term and you re- appoint him for another term, or if you appoint someone in his place, please take care of this matter prior to December 31 so that the trustee will be able to serve in the January meeting. If a prospective appointee wants more information about the position, ask them to call Burton Sundberg, Library Director for more information ..... call 235 -3162. TRUSTEE �l D�it sc QZ�LJ TRUSTEE 0 RESOLUTION NO. 7638 CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Picnic Frame Tables 2070.00 New & Replacements for Parks Park Yes Cametime Helmets & Hoods 2311.00 Fire Protection Fire Yes Mid - Central Fire Recap Tires 1077.00 Replace on Spreader Sewer Yes Brandon Tire Diesel Oil 1858.00 Truck Useage Street Yes Schmeling Oil Co. Tufflex Flooring 9811.50 Civic Arena Flooring Civic Yes MN Playground Arena The following items were authorized due to an emergency need: ITEM Date Approved: Motion made by: Seconded by: COST PURPOSE I DEPT. I BUDGET I VENDOR Resolution submitted for Council action by: APPLICATION FOR-SHO U!E!M L -___- PERMIT To jha..­iqj:JX..COUNCIL . ............ ..... . .... ......... ­-­ ...... ............. ....... . . ...... of the ........ CITY—— -------------- **,---,--.–Of-.-RlgT!kSOLN-----------.-.--.—.-.� ......... _...- .....in the County of .......... .......... mC­mQR - --- - ---- ........... .... . ... State of Minnesota:' The undersigned owner whose address --- hereby a pit" or a psermit to­ PLOW AND REMOVE SNOW WITH upon that certain tract of land described as follows. Lot. ---- - --- Block._._...._ - ----- — ----------- plat or adzUtion, ------------------- -------- - - - - - ------------------ - - -------------- . ...... ; address----. -------- which is of the following size and area; width.----- ­­­­ . ..... . ..... feet; length.. - — - ------ feet; area ­ WITHIN THE CITY LIMITS ---- --------- - ­­ ------ - - --- - and hereby agrees that, in case such permit is granted, that all work which shall be done and all materials which shall be used shall comply with the plans and specifloations therefor herewith submitted and with all the ordinances of said_ CITY OF HUTCHINSON applicable thereto. .fppZ!za7d further agrees to pay fees or assessments at the time and in the amounts specifted-a; follows: $1.00 PUBLISHED IN THE H.HINSON LEADER, HUTCHINSON, M II*OTA, ON 'TUESDAY, JANUARY IOTH,1984. NOTICE OF HEARING ON PROPOSED ASSESSMENT PUBLICATION NO. 3200 ASSESSMENT ROLL NO. 191 Hutchinson, Minnesota December 28th, 1983 TO WHOM IT MAY CONCERN: Notice is hereby given that the Council will meet at 8 :00 P.M. on the 24th day of January, 1984, in the Council Chambers at City Hall at Hutchinson, Minnesota, to pass upon the proposed assessment for the improvement of Boulder Street from Roberts Road to School Road by the construction of Street Surfacing and Appurtenances. The proposed assessment is on file for public inspection at my office. Written or oral objections will be considered at the meeting, but the Council may consider any objection to the amount of the proposed individual assessment at an adjourned meeting upon further notice to the affected property owners as it deems advisable. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or Clerk; however, no appeal may be taken as to the amount of any individual assessment unless a written objection, signed by the affected property owner, is filed with the City Clerk prior to the assessment hearing or presented to the presiding officer at the hearing. Under Minnesota Statutes, Sections 435.193 to 435.195, the Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or- older for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of this law and the resolution adopted under it may, within 30 days of the confirmation of the assessment, apply to the City Clerk, for the prescribed form for such deferral or payment of this special assessment on his property. The total cost of the improvement is $13,761.45. Gary b. Plo , City nistrator Hutchinson, Minnesota Q . L, E ACCT. PARCEL NOE & ADDRESS ADDITION OR Compiled Byr M. V. Priebe ^ R w~ COST PER UNIT Computed By: M. V. Priebe PROJECT 84 -03 SERVICE LEAD OF OWNER SUBDIVISION Checked By: C. Rice STREET IMPROVEMENT NO. YRS. SPREAD 10 LEAD COST CREDITS BOULDER STREET UNIT USED r _ Front Foot ASSESSMENT ROLL NO. 191 ~- _ L, E ACCT. PARCEL NOE & ADDRESS ADDITION OR SERVICE TOTAL NO. NO. OF OWNER SUBDIVISION LOT BLOCK FRONTAGE 'LINE COST LEAD COST CREDITS ASSESSMENT 01- 116 -30 -05 -0620 $ $ $ $ , HUTCH PROPERTIES 6600 Mohawk Trail 105.0 943.25 943.95 01- 116 -30 -05-0630 y MCCORMICK IMPLEMENT, INC, 2 3189 Stewart, MN 55385 Stoney Point Add. 2 5 90.0 809.10 809.10 01- 116 -30 -05 -0640 HUTCH PROPERTIES 6600 Mohawk Trail 3 1 Minneapolis. MN 55435 Stoney Point Add. 3 5 80,01 719, 20 719.20 06- 116 -30 -05 -0650 HUTCH PROPERTIES 6600 Mohawk Trail 4 Minnpa on li"s, MN SS435 Stan XPoint Add- 1 4 5 76.0 683.24 683 24 01- 116 -30 -05 -0660 HUTCH PROPERTIES 6600 Mohawk Trail . (01- 116 -30 -05 -0670 Point d, ___ _ --5 7 6. 0 - --§83•ZQ - - -_— 683.24 HUTCH PROPERTIES 6600 Mohawk Trail 9141 Minneapolis- MN 55435 Stoney Point Add, 6 5 80.34 722.26 22 2 01- 116 -30 -05 -0680 HUTCH PROPERTIES 6600 Mohawk Trail 7 3194 Minneapolis, MN 55435 Stoney Point Add. 7 6 90,0 809.10 809.10 V p Total Principal... Total Interest.... Grand Totals...... Compiled By: Computed By: Checked By: ASSESSMENT ROLL NO. 191 S_h_e_e_t_ 2 of 3 PROJECT 84 03 COST PER UNIT 8_.9 SERVICE LEAD � � _^ STREET IMPROVEMENT N0. ICE SPREAD 10 BOULDER STREET UNIT USED : Front Foot — ACCT. PARCEL NAME & ADDRESS ADDITION OR SERVICE TOTAL NO. NO. OF OWNER SUBDIVISION LOT BLOCK FRONTAGE LINE COST LEAD COST CREDITS ASSESSMENT 0-1- 116 -30 -OS -0690 $ $ HUTCH PROPERTIES 6600 Mohawk Trail 8 31 -q Minnea nolis MN 55435 Stoney Pgint Add. 8 5 1 90.0 809.101 809.10 01- 116 -30 -05 -0700 HUTCH PROPERTIES 6600 Mohawk Trail 9 3196 Minneapolis, MN 55435 Stoney Point Add_ 9 5 120.0 1078.80 1,079.80 01- 116 -30 -05 -0820 HUTCH PROPERTIES 6600 Mohawk Trail 10 3208 Minneapolis, MN 55435 Stoney Point Third Add. 1 1 105.0 1 943.95 - 943.95 01- 116 -30 -05 -0830 HUTCH PROPERTIES 6600 Mohawk Trail 11 3209 Minneapolis. N 55435 Stoney Point Third 6dd. 2 1 90,0 809.10 01- 11.6 -30 -05 -0840 _809.10 — - -"'- HUTCH PROPERTIES 6600 Mohawk Trail 12 3210 _MLnngapglis, NN 55435 Stoney Point Third Add,__ 1 223,41 2008.46_ — 01- 116 -30 -05 -0890 HUTCH PROPERTIES 6600 Mohawk Trail Lot 8 EX NW'ly 781, 13 321 q Minneaj2olis. MN 55435 Stoney Pint Third Add. 1 107.0 961.931 961.93 01- 116 -30 -05 -0891 HELMBRECHT, Michael P, Diane 312 Boulder NWIly 781 of Lot 8, 14 3215,010 fu h'nson 55350 Stoney Point Third Add. 1 1 1 78,0 701,22 1 1 701.22 Total Principal... Total Interest.... Grand Totals...... 1 uomptiec ny: m. v, rT Computed By: M. V. Pr Checked By: C. Rice OSSRSSMRNT Rnf.l. Nfl_ 1Q1 ' e COST PER UNIT ; 8,99 e PROJECT 84-03 SERVICE LEAD — — �— STREET IMPROVEMENT -- BOULDER STREET NO. YRS. SPREAD : 10 _ UNIT USED Front Foot _— ACCT. PARCEL NO. NO. NAME & ADDRESS ADDITION OR OF OWNER SUBDIVISION LOT BLOCK FRONTAGE LINE COST SERVICE LEAD COST CREDITS TOTAL ASSESSMENT 01- 116 -30 -05 -0900 1s 3216 DOOLEY, Joseph P. 750 Harmony Lane Hutchinson, MN 55350 Stones Point Third Add. 9 1 120.0 $ 1078.80 $ $ $ 1,078.80 Total Principal... Total Interest.... Grand Totals...... —__� 13,761_45 f� 1 J r PUBLISHED IN THE *HINSON LEADER, HUTCHINSON, MIAWOTA, JANUARY 10TH, 1984. NOTICE OF HEARING ON PROPOSED ASSESSMENT PUBLICATION NO. 3201 ASSESSMENT ROLL NO. 192 Hutchinson, Minnesota December 28th, 1983 TO WHOM IT MAY CONCERN: ON TUESDAY, Notice is hereby given that the Council will meet at 8:00 P.M. on the 24th d of January, 1984, in the Council Chambers at City Hall at Hutchinson, Minnesota, to pass upon the proposed assessment for the improvement of Boulder Circle by the construction of Grading, Gravel Base, Surfacing and Appurtenances. The proposed assessment is on file for public inspection at my office. Written or oral objections will be considered at the meeting, but the Council may consider any objection to the amount of the proposed individual assessment at an adjourned meeting upon further notice to the affected property owners as it deems advisable. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or Clerk; however, no appeal may be taken as to the amount of any individual assessment unless a written objection, signed by the affected property owner, is filed with the City Clerk prior to the assessment hearing or presented to the presiding officer at the hearing. Under Minnesota Statutes, Sections 435.193 to 435.195, the Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of this law and the resolution adopted under it may, within 30 days of the confirmation of the assessment, apply to the City Clerk, for the prescribed form for such deferral or payment of this special assessment on his property. The total cost of the improvement is $9,291.30. Gary D. P1 t , Cit E ministrator Hutchinson, nnesota �N 1 - Compiled By: M, V. Priebe Computed By: M. V Priebe Checked By: C, Rice PROJECT 84 -03 STREET IMPROVEMENT BOULDER CIRCLE ------- - - ---- -- - - -- - - - ----- -- Sh_e_et 1_o_f 1 COST PER UNIT SERVICE LEAD NO. YRS. SPREAD 10 -- UNIT USED Front F22t _ ACCT.) y PARCEL- NAME & ADDRESS ADDITION OR SERVICE TOTAL NO. NO. OF OWNER SUBDIVISION LOT BLOCK FRONTAGE LINE COST LEAD COST CREDITS ASSESSMENT 01- 116 -30 -05 -0840 $ $ $ HUTCH PROPERTIES 6600 Mohawk Trail 1 3210 Minneapolis, MN 55435 Stoney Point Third Add. 3 1 94,68 1753.47 11753.47 01- 116 -30 -05 -0850 HUTCH PROPERTIES 6600 Mohawk Trail 2 3211 Minneapolis, MN 55435 Stoney Point Third Add. 4 1 84,17 1558.83 1,558.83 01- 116 -30 -05 -0860 HUTCH PROPERTIES 6600 Mohawk Trail 3 12 Minneapolis, MN 55435 Stoney Point Third Add, 5 _1 59.86 _ 1108.61 _ 1.108.61 _ 01- 116 -30 -05 -0870 HUTCH PROPERTIES 6600 Mohawk Trail q 55435 StoneTt T _131 _ 01- 116 -30 -05 -0800 HUTCH PROPERTIES 6600 Mohawk Trail 3214 I01- Minneapolis. MN 55435 St on y Point T}1ird Addy_______— 1— 46,08 $33.40 _ _ _ __ Y 853.40 116 -30 -05 -0890 HUTCH PROPERTIES 6600 Mohawk Trail 6 3215 Minneapolis, MN 55435 Stoney Point Third _ - -- - Totai Principal... Total Interest.... Grand Totals...... —__� 9,291,30 '"' • RESOLUTION NO. 7636 f RESOLUTION OF TENTATIVE APPROVAL OF PLANNED UNIT DEVELOPMENT PROPOSED BY RICHARD AND JAMES McCLURE WHEREAS, a properly completed application for a Planned Unit Development has been submitted by applicants Richard and James McClure to the Hutchinson Planning Commission, AND WHEREAS, after public hearings the Hutchinson Planning Commission recommended to the Hutchinson City Council tentative approval of the proposed Planned Unit Development with Conditions, AND WHEREAS, after public hearings the Hutchinson City Council has found that: a. the proposed plan is consistent with the stated objectives of Plan Developments in that the proposed Plan Unit Development would stimulate opportunities for better housing and recreation for Hutchinson's elderly; b. that the proposed Plan Unit Development will be beneficial to the area in which it is proposed to be developed in that it is planned and developed to harmonize with the existing or eminent development in the area surrounding the project's site. C. that the proposed distribution of buildings, streets and open space permits site planning that will provide adequate living area to residents, adequate landscaping of the area, and improved security for the residents thereby benefiting both the residents of the development and the community as a whole. d. that such distribution or location of buildings, streets and open spaces will not unduly increase the bulk of buildings, density or population to the detriment of areas outside the development by restricting access to light and air or by creating traffic con;Eestion. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the City Council of the City of Hutchinson hereby gives its tentative approval of the Plan Unit Development proposed / /1. by Richard and James McClure subject to the following conditions: 1. There will be 45 units or less 2. The City Council will proceed with the proper Ordinance that there will be no parking on either side of South Grade Road to the west line of the PUD 3. That the structure will have wood siding 4. That the air conditioning and heating units on the rooftop will be fenced in and not be visually apparent from the' roadway 5. That the garages will be under one roof 6. That one resident of each unit must be age 55 years or older and this stipulation will remain for a minimum of 30 years 7. That all sales of units must be approved by the Owners Association 8. That 1.5 parking spaces per dwelling unit will be required for the PUD 9. That a sidewalk be installed along the PUD property at the developer's expense 10. That the Association include in its by-laws a stipulation that the residents of the PUD be voting members of the Association rather than the unit owners ADOPTED BY THE CITY COUNCIL TTHIS ATTEST Gary D. Plotz 0 DAY OF Robert Stearns, Mayor 0 , 1984. • • RESOLUTION NO. 7639 RESOLUTION REQUESTING AUTHORIZATION FROM MINNESOTA DEPARTMENT OF TRANSPORTATION TO INSTALL FLASHING AMBER DEVICE AT OR NEAR THE INTERSECTION OF HIGHWAY 15 AND SOUTH GRADE ROAD WITHIN THE CITY LIMITS OF THE CITY OF HUTCHINSON, MINNESOTA WHEREAS, the City of Hutchinson recognizes the need to provide and maintain safe streets and thoroughfares for the benefit of its citizenry, and; WHEREAS, the intersection of Highway 15 and South Grade Road in the City of Hutchinson currently handles a large volume of hourly and daily traffic, and; WHEREAS, the amount of traffic entering Highway 15 from South Grade Road and the speed of traffic on Highway 15 makes said intersection extremely hazard- ous, and; WHEREAS, a flashing amber warning light at such intersection would alert all approaching traffic of the existence of such hazardous intersection, NOW, THEREFORE, be it resolved by the City Council of Hutchinson, Minnesota: THAT the City Council of the City of Hutchinson hereby petitions the Minne- sota Department of Transportation for installation of a flashing amber warning light at the intersection of Highway 15 and South Grade Road within the City limits of the City of Hutchinson, Minnesota. Adopted by the City Council this day of Robert H. Stearns Mayor ATTEST: Gary D. Plotz City Clerk , 1984. — -2 • 0 0 RESOLUTION NO. 7640 RESOLUTION REQUESTING AUTHORIZATION FROM MINNESOTA DEPARTMENT OF TRANSPORTATION TO POST A DANGEROUS INTERSECTION SIGN ON OR NEAR THE INTERSECTION OF HIGHWAY 15 AND SOUTH GRADE ROAD WITHIN THE CITY LIMITS OF THE CITY OF HUTCHINSON, MINNESOTA WHEREAS, the City of Hutchinson recognizes the need to provide and maintain safe streets and thoroughfares for the benefit of its citizenry, and; WHEREAS, a dangerous- intersection sign at the approaches to the inter- section of Highway 15 and South Grade Road would alert approaching traffic of the existence of a hazardous intersection, NOW, THEREFORE, be it resolved by the City Council of Hutchinson, Minnesota: THAT the City Council of the City of Hutchinson hereby petitions the Minne- sota Department of Transportation to post a dangerous intersection sign on or near the intersection of Highway 15 and South Grade Road within the City limits of the City of Hutchinson, Minnesota. Adopted by the City Council this day of , 1984. Robert H. Stearns Mayor ATTEST: Gary D. Plot City Clerk 7-42, RESOLUTION NO. 7641 RESOLUTION REQUESTING AUTHORIZATION FROM MINNESOTA DEPARTMENT OF TRANSPORTATION TO REDUCE SPEED LIMIT ON HIGHWAY 15 GOING NORTH FROM CENTURY AVENUE TO CITY CEMETERY WITHIN THE CITY LIMITS OF THE CITY OF HUTCHINSON, MINNESOTA WHEREAS, the City of Hutchinson recognizes the need to provide and maintain safe streets and thoroughfares for the benefit of its citizenry, and; WHEREAS, a reduction in the speed limit on Highway 15 going north from Century Avenue to the City cemetery from the speed of 40 miles per hour to 30 miles per hour would greatly increase safe traffic flow, NOW, THEREFORE, be it resolved by the City Council of Hutchinson, Minnesota: THAT the City Council of the City of Hutchinson hereby petitions the Minne- sota Department of Transportation to reduce the speed limit on Highway 15 going north from Century Avenue to the City cemetery within the City limits of the City of Hutchinson, Minnesota to 30 miles per hour. Adopted by the City Council this day of 1984. Robert H. Stearns Mayor ATTEST: Gary D. Plotz City Clerk Qdpa �. C = iY27` aI 12) 587 -5151 F CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: January 16th, 1984 TO: Mayor and City Council FROM: Director of Engineering RE: T.H. 7 East Attached is a letter from the Minnesota Department of Transportation relative to proposed improvement on T.H. 7 east of 5th Avenue N.E. I will present the layout at the Council Meeting. It would be my recommendation that the City hold a Public Hearing on same and notify the property owners adjacent to the improvement before the City approve the resolutions requested. This would follow the same procedure we used for T.H. 15 South. It would be important that Mr. Nibbe, Asst. District Engineer be informed of the meeting and request a Department representative be at the meeting to provide detailed information. MVP /pv attachment /�. = Marlow V. Priebe Director of Engineering rnO�,�NNE�Tq y0 Minnesota Department of Transportation F BOX 768 2505 TRANSPORTATION ROAD ;Fy y WILLMAR, MINNESOTA 56201 OF T TRPa January 10, 1984 Mr. Marlow Priebe Hutchinson City Engineer City Hall 37 Washington Avenue West Hutchinson, MN 55350 RE: Preliminary Plan Approval T.H. 7 E. in Hutchinson Dear Mr. Priebe: (612) 231 -5499 Enclosed herewith are preliminary plans which have been prepared to indicate proposed construction along T.H. 7 east of 5th Avenue Northeast in Hutchinson. The expected work involves lowering the trunk highway grade, installation of curb & gutter, and essentially constructing an urban section of this part of T.H. 7. Before we continue with detail plans, the City should, by resolution, approve the preliminary plans. It is requested that you present these plans to the City Council and that they act on the enclosed resolution. A certified copy of the resolution, certified to by the Clerk, should be forwarded to this office upon execution. If you have any questions, please contact me., Sincerely,i� J. E Nibbe Asst Dist. Engineer 0 An Equal Opportunity Employer • • F1612J 879 -2311 C /TY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: January 24, 1984 TO: Mayor & City Council — — — — — — — — — — — — — — — — — — — — FROM: Water Billing Department SUBJECT: Delinquent Water Accounts Attached is a listing of the delinquent water accounts for the month of January. Recommend water service be discontinued on Monday, January 30, 1984, *Service Address �'-ez' , 1- 045 - 0142 -0 -41 1 -480- 0436 -0 -11 4- 304 - 0640 -0 -11 Julie Bode (Sharon L epley) Mark Schnobrich A. Mackedanz 142 Third Ave. S. E. 545 Clinton Ave c/o Mrs. Thompson Hutchinson, MN 55350 Hutchinson, MN 55350 236 Erie St. *142 Third Ave. S.E. *436 Hassan St. Hutchinson, MN 55350 $53.44 $62.09 *226 Erie St. cc: Ron McGraw cc: Mrs. Thompson 1- 680 - 0018 -0 -51 $30.70 1- 070 - 0312 -0 -61 Christy's Mike Fusaro 18 Main St. N. 312 Fourth Ave. S.W. Hutchinson, MN 55350 Hutchinson, MN 55350 *18 Main St. N. *312 Fourth Ave. S.W. $271.20 $58.87 cc: Wally Teich cc: Ben Piehl Promises to pay 1/27;bal.2/10 Promises to pay 1/25 1- 415 - 0045 -0 -41 Wayne Dukette 45 Glen St. N. Hutchinson, MN *45 Glen St. N. $50.11 Promises to Pay cc: Ken Tenney 55350 25.00 2/03, 25.00 2/17 1- 420 - 0615 -0 -71 Dave Seifert 615 Glen St. S. Hutchinson, MN 55350 *615 Glen St. S. $51.85 1- 455 - 0026 -0 -81 Charles Pearson 26 Grove St. S. Hutchinson, MN 55350 *26 Grove St. S. $88.06 1- 455 - 0616 -0 -41 Ann Degn 465 Main St. N. Hutchinson, MN *616 Grove St. $77.64 cc: Luann Sing Promises to pay Up. 55350 S. 115.87 2/17 1- 480 - 0416 -0 -51 Gerald Plath 416 Hassan St. S. Hutchinson, MN 55350 *416 Hassan St. S. $72.86 0 1- 685 - 0441 -0 -71 Mrs. Hazel Reynolds 441 Main St. S. Hutchinson, MN 55350 *441 Main St. S. $145.50 1- 685 - 0605 -0 -91 Alton Wicklund 605 Main St. S. Hutchinson, MN 55350 *605 Main St. S. $54.82 Promises to pay Feb. 6 1- 880 - 1085 -0 -91 Steve Odenburg 1085 Sherwood St. Hutchinson, MN 55350 *1085 Sherwood St. $45.68 Promises to pay 2/24 4- 304 - 1105 -3 -11 Janice Ahles Northview Court #6 Hutchinson, MN 55350 $646 Second Ave. S.E. $56.41 cc: Victoria Weishert 4- 311 - 1100 -2 -91 Donna Bergstrom c/o Farmers Daughter Litchfield, MN 55355 *855 Oak St. $61.90 cc: John Ludowese 0 0 0 DATE January 13, 1984 POLICE DEPARTMENT MEMORANDUM TO Mayor and City Council FROM Dean M. O'Borsky, Chief of Police SUBJECT Wine License Application LeBistro has applied for a wine license. Such a license would enable them to sell wine every day of the week, including Sunday. I see no legal barrier to the issuance of such a license. They meet all requirements and their operation has been exemplary since their opening. In the past the Council has chosen not to approve such requests because of the sale of wine on Sunday, which was construed to be against the wishes of the citizens of Hutchinson because of their repeated rejection of Sunday Liquor. Of course this is a matter of conjecture and open to interpretation. DMO:nb /j Q r • • Form DPS9114675 ' STATE OF MINNESOTA DEPARTMENT OF PUBLIC SAFETY LIQUOR CONTROL DIRECTOR APPLICATION FOR COUNTY OR CITY ON SALE WINE LICENSE NOT TO EXCEED 14% OF ALCOHOL BY VOLUME This application and the bond shall be submitted in duplicate. To Be sold 7 days a week Whoever shall knowingly and wilfully falsify the answers to the following questionnaire shall be deemed guilty of perjury and shall be punished accordingly. In answering the following questions "APPLICANTS" shall be governed as follows: For a Corporation one officer shall execute this application for all officers, directors and stockholders. For a partnership one of the "APPLICANTS" shall execute this application for all members of the partnership. EVERY QUESTION MUST BE ANSWERED 1. I, James M. McClure as Officer (Vice President) (Individual owner, officer, or partner) for and in behalf of Le Bistro Cafe of Hutchinson, Inc. , hereby apply for an On Sale Wine License to be located at 101 Main Street, Hutchinson, Minnesota 55350 (Post Office Address) County or City of Hutchinson State of Minnesota, in accordance with the provisions of Minnesota Statutes, Chapter 340, commencing December 1 S 19 B 3 , and ending , 19_ . 2. Give applicants' date of birth 25 August 1949 (Day) (Month) (Year) Birthdates of Partners 25 August 1949 (Day) (Month) (Yen) or 26 April 1946 (Day) (Month) (Yen) Officers of Corporation (Day) (Month) (Year) 3. The residence for each of the applicants named herein for the past five years is as follows: Richard L. McClure, 522 Shady Ridge Road, Hutchinson, MN 55350 James M. McClure, 1301 Campbell Lane, Hutchinson, MN 55350 4. Is the applicant a citizen of the United States? Yes If naturalized state date and place of naturalization If a corporation, or partnership, state citizenship status of all officers or partners. Tames M McClure U S Ci ti Zen Richard L. McClure U.S. Citizen 5. The person who executes this application shall give wife's or husband's full name and address Janet Ruth McClure, 1301 Campbell Lane, Hutchinson, MN 55350 q-41. 6. What occupations have applicant and associates in this application followed for the past five years? Richard L. McClure — Construction James M. McClure — Construction 7. If a partnership, state name and address of each member of partnership If a corporation, date of incorporation 6/10/82 , state in which incorporated Minnesota amount of authorized capitalization $10,000 , amount of paid in capital $10,000 if a subsidiary of any other corporation, so state give purpose of corporation name and address of all officers, directors and stockholders and the number of shares held by each Rir,hard T w Mr ClurA,_S22 Sharly Ridg a+a Hutchinson, MN 100 `;har0s (Name) (Address- number and street or lot and block) (City) James Michael McClure, 1301 Campbell Lane, Hutchinson, MN 100 shares (Name) (Address - number and street or lot and block) (City) (Name) (Address - number and street or lot and block) (City) (Name) (Address- number and street or lot and block) (City) If incorporated under the laws of another state, is corporation authorized to do business in this State? Number of certificate of If this application is for a new Corporation include a certified copy of Articles of Incorporation and By -Laws. If this application is for a RENEWAL of license state whether any changes have been made in the Articles of Incorporation and By -Laws since the last issue of License B. On what floor is the establishment located, or to be located? Lower Level 9. Describe the premises to be licensed. Approximately 7,400 square feet of lounge, dining room, meeting room and kitchen on lower level. 10. Is the establishment located near an academy, college, university, church; grade or high school? No . State the approximate distance of the establishment from such school or church 6 blocks 11. State name and address of owner of building Hutchinson S & L Rehabilitation, Limited Partnership PO Box 246 Hutchinson MN 55350 Has owner of building any connection, directly or indirectly, with applicant? Yes 12. Are the taxes on the above property delinquent? 13. State whether applicant, or any of his associates in this application, have ever had an application for a Liquor License rejected by any municipality or State authority; if so, give date and details 14. Has the applicant, or any'of his assols in this application, during the five years im*ately preceding this application ever had a license under the Minnesota Liquor Control Act revoked for any violation of such laws or local ordinances; if so, give date and details XL 15. State whether applicant, or any of his associates in this application, during the past five years were ever convicted of any Liquor Law violations or any crime in this state, or any other state, or under Federal Laws, and if so, give date and details 16. Is applicant, or any of his associates in this application, a member of the county board of the county or council of the city in which this license is to be issued? f so, in what capacity? If applicant for license is the spouse of a member of the governing body, or where other family relationship exists, such member shall not vote on this application. 17. State whether any person other than applicants has any right, title or interest in the furniture, fixtures, or equipment in the premises for which license is applied, and if so give name and details Hut-r-hingon S P. r Rehabs l i- t1,]_ Limited Partnership owns and leases equipment and furniture to the restaurant. 18. Have applicants any interest whatsoever, directly or indirectly, in any other liquor establishment in the State of Minnesota? No Give name and address of such establishment 19. Furnish the name and address of at least three business references, including one bank reference Citizens Bank & Trust Co., Hutchinson, MN First National Bank, Hutchinson, MN First State Federal Savings & Loan Association, Hutchinson, MN 20. What is the seating capacity of this establishment? 191 Lounge & Dining, 200 Meeting ROOM 21. During what hours will food be available? 11 :00 A.M. to 11 :00 P.M. 22. State name of person who will operate restaurant 23. State name of person who will operate bar 24. State number of people restaurant will employ 40 James Michael McClure Richard Lee McClure 25. Will food service be the principal business of this establishment? 26. State trade name to be used LeBistro Cafe Yes 27. If this restaurant is in conjunction with any other business (such as resort, etc.) describe such business. 28. How many years has this business been in operation under this ownership? n 29. State whether applicant has, or will be granted, an "On -sale Non - Intoxicating Malt Beverage" (3.2) and /or a "Set -up" License in conjunction with this wine license? 30. Does applicant intend to sell wine to other than the consumer? tvo 31. How many months of the year will this establishment be open? 12 months 32. Applicant, and his associates in this application, will strictly comply with all the Laws of the State of Minnesota governing the taxation and the sale of wine, rules and regulations promulgated by the Liquor Control Director; and all laws of the county; and I hereby certify that I have read the foregoing questions and that the answers to said questions are true of my own knowledge. James Michael McClure rIF� (Signature of applicant) Subscribed and sworn to before me this I-4- day of •ltj� , 19 y V 1? �.- LCL�r7tiltrl/ 0 -K9�r (Notary Public) My co expires- "�'""' ��0e''� -�7"�� A. �- --?KE N]T4RY PUBLIC- r.__:_50TA �. i Sia MCIEWC: ;-ATY f `` �n 4,' ay Cemmiesinn Exwmz Sepl. 1J, 1986 1 ....... ...> ......... x...14 �.. � -..��• REPORT ON APPLICANT OR APPLICANTS BY SHERIFF'S OFFICE OR POLICE DEPARTMENT This is to certify that to the best of my knowledge, the applicant, or his associates, named herein have not been convicted within the past five years for any violation of Laws of the State of Minnesota, or Municipal Ordinances relating to the sale of non - intoxicating malt liquor or intoxicating liquors, except as hereinafter stated. It is my judgement that the applicant will comply with the laws and regulations relating to the conduct of this business should a license be granted. Sheriff I .tl� r -Ao-r- 50, /2 3 Date C!ty MEIO TO Mayor and City Council Members FROM Butch Henke SUBJECT Purchase of new Rescue Unit NUTCHINSON FIRE DEPARTMENT 205 Third Avenue South East HUTCHINSON, MINNESOTA 55350 On December 12th 1983 I formally appointed a committee to purchase a new rescue unit. The committee consists of chairman, Tim Schloeder and committee members Brad Emans and Clint Gruett. The committee will have specifications drawn up for a rescue unit then put those specifications out for bids. We are hoping that costs will not exceed $50,000.00 but I'm sure you understand with rising costs it could exceed that by some. It is my recomendation that this unit be purchased jointly with the rural association on a 505% bases. The rural association would gay for their share in 1984 as they already have given us the money for it. It is my understanding that the city share of the cost would be paid for in January 1985 plus any intrest due at that time. We anticipate that this unit would be September 1st. We would like to have on September 29th and 30th. available for delivery sometime after it for our Centennial and open house 9- AGREEMENT - McLEOD COUNTY MUTUAL AID ASSOCIATION This agreement, made and entered into this day of , 19_ by and between the following fire departments and governmental units: Brownton, Glencoe, Hutchinson, Lester Prairie, Plato, Silver Lake, Stewart, and Winsted. WHEREAS the said municipalities desire to make available to each other their respective fire - fighting equipment and personnel in the case of emergencies, and each of said municipalities has legal authority to send its fire- fighting equipment and personnel into other communities, NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS: That in consideration of the mutual convenants, agreements and undertakings hereinafter set forth, each of the parties hereto agrees to furnish fire fighting assistance to any of the others when called 1, _.y upon by the Fire Chief or Fire Department Office in Karge of any of the other parties hereto, subject to the following conditions, to wit: 1. That road and weather conditions must be such that the fire run can be made with reasonable safety to firefighters and equipment, and the decision of the Fire Chief_or Fire Department Officer in age, shall be final in such matters. 2. That in the event all of the fire apparatus and all, or most, of the members of the fire department of any community so called upon for fire assistance by one of the other parties hereto are in use in said community at the time the call comes in from the other party, or in the discretion of the Fire Chief or Fire Department Officer in c such apparatus or members may be needed in said community, the said community shall be held free and relieved from all liability to make said run or to respond to said call. 3. That in the event any apparatus and members of the fire de- partment of any community engaged in fire fighting for the benefit of -the party calling for assistance, or in response to a call from said party, shall be needed to fight fire, or for any other purpose in its 4 McLeod County Mutual Aid Agreement Page two • 0 own community, that apparatus and the members of said fire depart- ment may be recalled to its own community before completing the fire fighting for the other party and said assisting party shall be held free from any liability to continue fighting said fire. 4. If one or more fires, or another emergency, occurs within the limits of any of the above municipalities, or within the limits of any territory in which any of the said municipalities has contracted to furnish fire fighting equipment and personnel, and the fire fighting equipment or personnel of any of the municipalities executing this contract is, in the judgement of the Fire Chief or the Fire Department- officer in Gl a-fge of its own fire department, insufficient to control or extinguish the fire or fires or other emergency, an "emergency" shall exist for the purpose of this agreement. 5. If an emergency, as defined in paragraph 4, arises, any of the persons who are entitled by paragraph 4 above to determine an emergency may call upon the fire department of one or more of the municipalities above named for assistance. If all the fire fighting equipment and personnel of any of the said municipalities is engaged in fighting fire, 6% the Fire Chief or Fire Department Officer in 6ha'$e of the Fire Depart- ment of any other such municipalitiy whose fire fighting equipment is not engaged in fighting fire may may be requested by the Fire Chief or y 4 Fire Department Officer in Ge of the assisting party to send equip- went and personnel to the empty fire station to be available for call if required for any fire or emergency. It is the intention of the parties to this agreement to cooperate in the event of an emergency by making available necessary fire fighting equipment and personnel from the nearest fire stations and during such an emergency, to re- arrange fire fighting equipment of the parties so as to make the re- maining equipment and personnel available for use in the event other fires shall occur anywhere throughout the territory of these munici- palities. McLeod County Mut* Aid Agreement w Page three • 6. Upon receipt of a call for assistance as set forth in para- graph S, the fire department of any of the parties hereto shall promptly dispatch at least one fire truck with the usual number of personnel to assist in fighting the fire which has caused the emer- gency, or to render stand -by service as the case may be, provided that no fire department of any of the said parties shall be obligated to send its fire equipment or personnel beyond its boundries if that would leave such municipality_ without any fire equipment or personnel available within its limits for service at any fire which might sub- sequently arise within. In extreme emergencies, however, every effort will be made to redistribute fire fighting equipment and personnel so that it would be made available for any additional fires which might arise during the emergency. 7. The fire fighting equipment and personnel of any fire depart- ment assisting the fire department of another municipality in an emergency will, upon arrival at the scene of the emergency, be under the command of-the Fire Chief or the Fire Department Officer in 0.1 C�Qie for the municipality within whose boundaries the emergency is situated. 8. No a shall be made by any party for assistance rendered to another party under this agreement, 9. The community asking for, and receiving, assistance from any other party shall not be held liable for any damage to the property of the assisting party while answering the call for assis- tance or while in the fire services of the community requesting assistance. Each party shall carry its own liability insurance for the benefit of itself, its equipment, and its firefighters while in the service of any other party and each party shall carry liability insurance saving both itself and the other party being assisted, harmless so far as negligent acts of the firefighters in the employee of said party are concerned 10. No party to this agreement, nor any officer or employee of any party, shall be liable to any other party or to any person on account of failure of any party to this agreement to furnish its fire fighting equipment or personnel in response to a call for McLeod County Mutual Aid Agreement Page four a assistance from any other municipality. 11. While each party in answering a call from some other party hereto shall attempt to furnish a reasonable number of firefighters on each piece of equipment answering such call, the discretion of the Fire Chief or the Fire Department Officer in Ghargc of the equipment and department of said party shall be final as to the number of fire- ft fighters that can be spared. 12. That in the event of fire calls from two or more communities or parties hereto, the first call shall have priority and the second call shall be answered as soon as possible with the understanding between all the parties hereto that property within the limits of each community shall have first call on the service of its own fire department. 13. No liability shall be incurred by a party who shall have summoned assistance under this agreement for damage to, or destruction of, fire fighting equipment of a party rendering such assistance. 14. That the governing body of each party hereto will appoint the Fire Chief or his designee of that community to serve as a member of an association formed for the purpose of furthering the purposes of this agreement and increasing the efficiency of the fire fighting services of these municipalities by exchange of information, stand- ardization of equipment, education of personnel, perfection of methods of fire alarms throughout the territory of these municipalities and such other matters as will serve to mutually assist these municipalities in the prevention and extinguishment of fires. 15. A copy of this agreement will be posted at the fire station of each party hereto. Subject to all of the above conditions, each of the parties hereto agrees to make every reasonable effort to attend fires in any of the other communities mentioned herein when such .assistance is requested as provided above. 16. This agreement shall be binding on a party upon receipt and filing by the Secretary of the McLeod County Fire Chief's Association of a certified copy of this agreement properly executed by said party. McLeod County Mutua .id Agreement !• ' Page five 17. Parties to this agreement s 51.-14 Co- 1 in the hit dr' f M Lend Cminty an with the National Fire Protection Association (NFPA) Pamphlet 19 specifications for fire apparatus. Application to be included in this agreement must be approved by a majority of the then current parties to this agreement. e rir�� gar- heat -s wi -tii� -Mss �. 19. This agreement shall expire five calender years from the date of signing. 20. Any party hereto may- withdraw from this agreement by thirty day's written notice to the other parties. IN WITNESS WHEREOF, the of has caused this Agreement to be signed in its name by its ana by authority of its governing body, this 19 Lz . its of (Name of Party) Its ...... Its (612) 587.5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 TO: Mayor S City Council FROM: Bruce Ericson, Parks 6 Recreation Director DATE: January 11, 1984 SUBJECT: Storm Damage The Parks and Recreation Board has reviewed the current storm damage policy and is recommending a few minor changes. These changes are recommended for the purpose of both improving the service and also establishing,guidelines to assure that the service can be continued economically and avoid misuse. Assuming that the storm occurred on day one the following steps would take place under the new policy. Day 1 - Storm Day 2 - Residents must call in and give the location where the debris could be picked up. Residents would also be given an approximate pick up time that they could expect. Day 3 C City crews would systemically cover the city picking Day 4 up the debris from those that have called. In addition, the policy would be well publicized in order to in- form the residents exactly what the policy is and what guidelines need to be followed (i.e. how to pile brush on the boulevard, calling in, • etc.). The board feels this policy would be very workable and save considerable time in manpower and equipment. klm cc: Mark Schnobrich ff (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: January 16th, 1984 TO: Mayor and City Council FROM: Director of Engineering RE: Assessment Roll No. 180 Account No. 139 At the public hearing, the representative of Grace Evangelical Lutheran Church requested a review of their assessment. The assessment notice was in the amount of $5,188.26, based on 231 feet of frontage. They should have been assessed $4,447.08, based on 198 feet of frontage. Request approval to adjust Account No. 139 to $4,447.08 before final approval and final notice is sent to the owner. Marlow V. Priebe Director of Engineering MVP /pv cc: Ken Merrill 9 --k 11 • THIS AGREEMENT made and entered into this day of , between the City of Hutchinson, party of the first part, hereinafter referred to as the City and Region 6E Community Action Agency, Inc., a private non - profit corporation, party of the second part, hereinafter referred to as the Agency WITNESSETH: WHEREAS, the Agency is desirous of obtaining facility space for the purpose of providing a meal site for the Senior Nutrition Program, NOW THEREFORE, in consideration of the covenants and agreements herinafter contained, the parties hereto agree as follows: 1. The City agrees to furnish to the Agency the space specified as follows: A. Evergreen multipurpose senior center large kitchen and dining area. B. Shared office space and office furniture as long as feasibility permits. C. Contract period January 1, to December 31, 2. In consideration therefore, the Agency agrees to rent said space from the City at a rate of $300.00 per month, payable on the first day of each month or quarterly in advance. Such charge will be considered a payment for utilities consumed and garbage services utilized by the Agency in operation of the porgram. The Agency will also apply for and maintain a Minnesota State Department of Health, Section of Hotels, Resorts and Restaurants Regular License. 3. The City agrees to permit the Agency to use kitchen and dining area fixtures, appliances and furnishings to operate the program. The Agency will provide kitchen utensils and tableware for preparing and serving meals_ With permission of the Agency and under supervision by the City, other groups may occasionally use kitchen utensils and tableware for special events. 4. The Agency will install and maintain a telephone in the kitchen and shared office area for the program's use. 5. A meal will be served at 11:45 a.m., Monday through Friday. The kitchen will be used from 6:00 a.m. to 2:00 p.m. for meal production. Agency use of the dining area will be from 9:30 a.m. to 1 :30 p.m. Exceptions from these guidelines are allowable, provided the Site Manager and Senior Center Coordinator are mutually agreeable to the change in scheduling. The purpose of occasional schedule changes will be to accommodate other groups wishing to use the dining area. The dining area will not, however, be scheduled for use by another group's activities prior to 1 :15 p.m. If scheduling conflicts make the facility unabailable on any day, the City will give two weeks notice of unavailability to the Agency. 6. The Agency will be responsible for daily cleaning of the kitchen and dining area. The City will retain responsibility for major cleaning of the facility, as well as daily cleaning of the floors. 7. The Agency agrees to conduct only those activities which are compatible with the facility and which will not interfere with the residential use of the building. Uses of the facility are subject to the guidelines established by the City /Developer Advisory Council and the Senior Advisory Board. 8. This agreement shall continue in force and effect until December 1, The Agreement may be terminated prior to this date provided that one of the parties gives its intention to terminate the Agreement in writing sixty (60) days prior to the effective termination date. 9. If satisfactory to both parties, the terms of this Agreement will be renegotiated at least thirty (30) days prior to the effective termina- tion date. 10. Both parties shall hold the other harmless from any and all claims, demands, suits, or damages to persons or property arising out of the obligation of either party hereto. IN WITNESS WHEREOF, the parties have executed this Agreement the day and year first above written. CITY OF HUTCHINSON BY: Its City Adminstrator Its Mayor • REGION 6E COMMUNITY ACTION AGENCY By: Its Executive Director Its Project Coordinator 0 0 0 AGREEI= ADDENDUM: Equipment Repair and Maintenance Movable equipment and durable supplies utilized by the project whether owned by the project or company will be repaired and maintained by the project. Any repairs or maintenance to permanently installed ea'aipment, systems or structural changes shall be the responsibility of the company. (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: January 16th, 1984 TO: Mayor and City Council FROM: Director of Engineering RE: Project 84 -01, Part II Hilltop Addition The Plans and Specifications have been completed and I recommend approval of same and that we advertise for bids at 2:00 P.M. on February 28th, 1984. The resolution for said action is attached. MVP /pv attachment Marlow V. Priebe Director of Engineering RESOLUTION NO. 7635 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS PROJECT 84 -01, PART II WHEREAS, pursuant to a resolution passed by the council on December 27th, 1983, the City Engineer has prepared plans and specifications for the improvement of Hilltop Lane and Connecticut Street in Hilltop Addition by the construction of Gravel Base, Bituminous Surfacing and Appurtenances, and has presented such plans and specifications to the council for approval; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the official newspaper and in the Construction Bulletin, an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be opened and considered by the Council at 2:00 P.M. on February 28th, 1984, in the Council Chambers of the City Hall, Hutchinson, Minnesota, and that no bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the Clerk for 10 per cent of the amount of such bid. Clerk Adopted by the Council this 24th day of January, 1984. Mayor f 12) 587 -5151 rY OF HUTCHINSON 6SHINGTON AVENUE WEST WSON, MINN. 55350 M E M 0 DATE: January 16th, 1984 TO: Mayor and City Council FROM: Director of Engineering RE: Hutchinson Utilities Proposed Line Location Hutchinson Utilities is proposing to construct an underground power line as shown in red on the attached drawing, to provide additional service to 3 -M. Before they order cable for this installation, approval of the proposed location across City property is requested. I have reviewed same and recommend approval. The City property is outlined in green. •. MVP /pv attachment cc: Ralph Neumann Marlow V. Priebe Director of Engineering � 1. G ' -2d 1 - SJAC _ :{ 2 T LAP to r S e 3 -2� 2 DJF Z R : • 1 W y T 1 W ■ N a V a e cc } a 7 a b G y — k Z . a tD (VACATED) N [VACATED) W = 1p ) ¢ so o °�� -- • Q:• 1 1 S 7 0 Q S -- N ¢ 6 0 Iff N . J T 1 a •1! T a W > 7 _ S 1 N V. ,.t.;. s . AjF _ 5 2 4 DJF _C.T� (VACATE 1 SFNG IVkcATED) • 0 -9 Y t0 p I a ------ 1 X ____ __ --1 r 10 LL '1e y I r S is z 41 L4 Ckj — ��- i 3 Z 1. • )1` 'e L • • T ARC) e IC. 1f, le NlL 17 13 A IS A 4 66 r 0 ! 1 I 1 n ! � 1. 29 G 29 (612) 587 -5151 F CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: January 19th, 1984 TO: Mayor and City Council FROM: Fire Marshal RE: Public Hearing for Adoption of Minnesota Uniform Fire Code Request approval to hold Public Hearing for the adoption of the Minnesota Uniform Fire Code 1982 Edition on Tuesday, February 14th, 1984, at 8:00 P.M. I would suggest that the general content of the attached ordinance and any questions you may have be discussed at a workshop before the hearing. The State has had a hearing on this Code and it is in affect State wide at this time. The City may add to this Code, but we can not delete any portion that is adopted by the State of Minnesota. GFF /pv cc: Orlin Henke, Fire Chief A George F. Field Fire Marshal CITY OF HUTCHINSON AN ORDINANCE ADOPTING THE MINNESOTA UNIFORM FIRE CODE 1982 EDITION ORDINANCE NO. An ordinance adopting the Minnesota Uniform Fire Code and prescribing regulations governing provisions hazardous to life and property from fire or explosion, providing for the issuance of permits for hazardous uses or operations, establishing a Bureau of Fire Prevention and providing offices therefore and defining their powers and duties, imposing a penalty for violation and repealing Ordinance No. 500 The City Council of the City of Hutchinson does ordain as follows: Subd. 1 - ADOPTION OF THE MINNESOTA UNIFORM FIRE CODE. It is hereby adopted by the City of Hutchinson for the purpose of prescribing ._ - regulations governing conditions hazardous to life and property from fire or explosion, that certain code known as the Minnesota Uniform Fire Code, being particularly the 1982 Edition thereof and the -whole thereof save and except such portions as are hereafter deleted, modified or amended by Subdivision 6 of this Ordinance of which Code one copy has been and is now filed in the Office of the Clerk of the City of Hutchinson and the same is hereby adopted and incorporated as fully as if set out at length herein. Subd. 2 - ESTABLISHMENT AND DUTIES OF THE BUREAU OF FIRE PREVENTION. (a) The Minnesota Uniform Fire Code shall be enforced by the Bureau of Fire Prevention in the Fire Department of the City of Hutchinson, which is hereby established and which shall be operated under the supervision of the Chief of the Fire Department. (b) The Fire Marshal in charge of the Bureau of Fire Prevention shall be appointed by the Hutchinson City Council on the basis of examination to determine his qualifications. (c) The Chief of the Fire Department may detail such members of the Fire Department as inspectors as shall from time to time be necessary. The Chief of the Fire Department shall recommend to the Hutchinson City Council, the employment of technical inspectors, who, when such authorization is made, shall be selected through an examination to determine their fitness for the position. The examination shall be open to members and non - members of the Fire Department, and appointments made after examination shall be for an indefinite term with removal only for cause. Subd. 3 - DEFINITIONS. (a) Whenever the work "jurisdiction" is used in the Minnesota Uniform Fire Code, it shall be held to mean the City of Hutchinson. (b) Whenever the words "Chief of the Bureau of Fire Prevention" are used, hey shall be held to mean "Fire Marshal ". ORDINANCE NO. • • = PAGE 2 (c) Whenever the term "corporation counsel" is used in the Minnesota Uniform Fire Code, it shall be held to mean the attorney for the City of Hutchinson. Subd. 4 - ESTABLISHMENT OF LIMITS OF DISTRICTS IN WHICH STORAGE OF FLAMMABLE OR COMBUSTIBLE LIQUIDS IN OUTSIDE ABOVE GROUND IS PROHIBITED The storage of flammable or combustible liquids in outside above ground tanks is prohibited within the entire City of Hutchinson, hereafter. Subd. 5 - ESTABLISHMENT OF LIMITS IN WHICH BULK STORAGE OF LIQUIFIED PETROLEUM GASES IS TO BE RESTRICTED. (a) Liquified petroleum gases may be stored in industrial parks for uses by industry located therein, but any such use shall comply with the following: Said storage facility shall be diked, mounded, buried, or in the alternative protected with at least a one hour fire retardant material with the approval of the Fire Chief or his authorized representative. Any storage facilities that are mounded or buried shall be coated with an approved coating and shall have devices installed on said facility so that the tank or tanks can be tested periodically for corrosion and durability. (b) Liquified petroleum gases may not be stored in any area other than industrial parks (as provided by the preceding subparagraph) except that in ,• non -dense residential areas where natural gas is not available, with approval of the Fire Chief or his designate, liquified petroleum gas storage may be used as is necessary to service a residence or commercial operation. Under no circumstances may liquified petroleum gases be stored in densely populated residential areas. Whenever allowed in sparsely populated residential areas because of the unavailability of natural gas, said storage facility shall be diked, mounded, buried or protected with at least one hour fire retardant material with the approval of the Fire Chief or his authorized representative. Any storage facilities that are mounded or buried shall be coated with an approved coating ans shall have devices installed on them so the tank or tanks can be tested periodically for corrosion or durability. (c) Temporary use of liquified petroleum as an energy source during construction shall. be allowed only when approved by the Fire Chief and then in accordance with such restrictions as may be imposed by the Fire Chief or his representative to assure safe operation. Subd. 6 - AMENDMENTS MADE IN THE MINNESOTA UNIFORM FIRE CODE. (a) It is unlawful to park any vehicle or to locate any obstruction in an area designated as a fire lane, whether said fire lane is adjacent to a public or private structure or property. (b) The Chief of the Fire Department or his representative may review all building plans, except plans for single or two family residences to assure compliance with the provisions of the Minnesota Uniform Fire Code and he shall note any violations discovered in connection with said proposed structures to such persons as may be charged with the responsibility for review of said plans. (c) Section 10.402(c) of the Minnesota Uniform Fire Code shall be amended to read as follows: ORDINANCE NO. PAGE 3 Identification. When required by the Fire Chief, one of the two following signs shall be displayed permanently near or on each required fire door, in letters not less than one (1) inch high: FIRE DOOR DO NOT OBSTRUCT or FIRE DOOR KEEP CLOSED (d) The Chief and members of the Fire Prevention Bureau shall have the powers of a police officer in performing their duties under this Code. Subd. 7 - ESTABLISHMENT OF RESTRICTIONS ON THE USE OF BARBEOUES The use of any igniting fluids is prohibited to _kindle or maintain any open flame in barbeques on any balcony or patio which is attached to, or within 15 feet of, any, townhouse, condominium or apartment building in which there are two or more separate - living units -or more than one level, unless the separate - living— units each has its own private means of ingress and egress or unless the entire building and patio or balcony is constructed of non - combustible material, such as concrete or masonry. Subd. 8 - NEW MATERIALS, PROCESSES OR OCCUPANCIES WHICH MAY REQUIRE PERMITS. The City Administrator, the Fire Chief and theChief_of the Bureau of Fire Prevention shall act as a committee to determine and specify, -and for giving affected persons an opportunity to be heard, any new materials, processes or occupancies for which permits are required in addition to those now enumerated in said Code. The Chief of the Bureau of Fire Prevention shall post such list in a conspicuous place in his office, and distribute copies thereof to interested persons. Subd. 9 - ESTABLISHMENT OF LIMITS OF DISTRICTS IN WHICH STORAGE OF EXPLOSIVES AND BLASTING AGENTS IS TO BE PROHIBITED. It is the entent of this section to prohibit storage of explosives and blasting agents in the City and to require that any such explosives and blasting agents be removed from the City for storage. Subd. 10 - APPEALS. Whenever the Chief shall disapprove an application or refuse to grant a permit applied for, or when it is claimed that the provisions of the Code do not apply or that the true intent and meaning of the Code have been misconstrued or wrongly interpreted, the applicant may appeal from the decision of the Chief of the Board of Appeals established pursuant to the State Building Code and a provision of the City Code regulating the erection, construction, enlargement, alteration, repair, moving, removal, demolition, conversion, occupancy, equipment, use, height, area, and maintenance of all buildings and /or structures in the city. ORDINANCE NO. . • r PAGE 4 Subd. 11 - PENALTIES. (a) Any person who shall violate any of the provisions of this Code hereby adopted or fail to comply therewith, or shall violate or fail to comply with any order made thereunder, either written or oral, or who shall build in violation of any detailed statement of specifications or plans submitted and approved thereunder, or any certificate or permits issued thereunder, and from which no appeal has been taken, or who shall fail to comply with such an order as affirmed or modified by the Board of Appeals or by a court of competent jurisdiction, within the time fixed herein, shall severally fo each and every violation and non - compliance, respectively, be guilty of a misdemeanor, punishable by a fine or not more than $500 or by imprisonment for not more than 90 days or both. The im_nosition of one penalty for any violation shall not excuse the violation or permit it to continue; and all such persons shall be required to correct or remedy such violation or defects within a reasonable time; and when not otherwise specified, each day that prohibited conditions are maintained shall constitute a separate offense. (b) The application of the above penalty shall not be held to prevent the enforced removal of. prohibited conditions. Subd. 12 - VALIDITY. The Hutchinson City Council hereby declares that should any section, paragraph, sentence or work of this ordinance or of the Code hereby adopted, be declared for any reason to be invalid, it is the eintent of the Hutchinson City Council that it would have passed all other portions of this ordinance independent of any such portion as may be declared invalid. Subd. 13 - DATE OF EFFECT. This ordinance shall take effect upon its passage and publication. (612) 587 -5151 N CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: January 18, 1984 TO: Hutchinson City Council FROM: Planning Commission SUBJECT: Preliminary and Final Plat for Helland's Fifth Addition Pursuant to Section 3.20 of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for preliminary and final plat. HISTORY On December 30, 1983, an application was submitted by W. A: Helland for a preliminary and final plat to be known as Helland's Fifth Addition. A public hearing was held at the regular meeting of the Planning Commission on January 17, 1984, at which time there was no one present who objected to the request. FINDINGS OF FACT 1. The required application and plat maps were submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, January 59 1984. 3. City Engineer Priebe explained the request and stated that he felt it met all the necessary requirements. 4. It was the concensus of the Planning Commission that Mr. Helland update his plan for the entire area for review by the Planning Commission. RECOMMENDATION It is the recommendation of the Planning Commission that the preliminary and final plat be approved as presented, with the Parks and Playground Contribution as stipulated in the Subdivision agreement and with the condition that the City Council name the proposed street as per staff recommendation. Respectfully s �,te`d, ry R o, Chairman Hutchinson Planning Commission 9 M)- e f . � e a. - I • wL�VwO S x �w ° 1 0, M• , \G t-1 9t P`��OM , 1 GOO ADOITIOM 2 AREA TO BE PLATTED ! e 1! j V g.` LL u N. L _ 140' ys « a L ' I ` •° � �Z2 II 4��M �I�,I� • 1J3 " __ ` h �e P. even Aormp «V — — I I I E ' ) •MF D . f — 1 I (OOTLOT A) 3 • •a113 S ! E : T r • a 00 f J f � 1 � ♦ W f • • • 1 `a0 3 • 3 e E. • • t i s ill• e � rya o M 3 ivu EAMM Y °o w u � Amt I '� � -1 yr 11 l v • ESTATES • � 1 0, M• , \G t-1 9t P`��OM , 1 GOO ADOITIOM 2 AREA TO BE PLATTED ! e 1! j V g.` LL u N. L _ 140' ys « a L ' I (612) 587 -5151 ITY OF HUTCHINSON /ASHINGTON AVENUE WEST WINSON, MINN. 55350 M E M 0 DATE: January 6, 1984 TO: Planning Commission and ity Counci FROM: Director of Engineering RE: Helland's Fifth Addition I recommend approval of the Preliminary Plat of Helland's Fifth Addition. It conforms to the overall development layout Mr. Helland submitted at the time the First Addition was approved. The extension of sanitary sewer, watermain, and storm sewer could be completed late 1984 or in 1985. The curb and gutter could be completed in 1984 or 1986. At this time it is anticipated surfacing of School Road from T.H. 7 to Seventh Avenue N.W. will be completed in 1986. The balance of street surfacing would be completed when the underground and base street work is completed to the north. The Parks and Playground contribution, according to our schedule, is $616.00. The above items will be incorporated in a Subdivision Agreement. Marlow V. Priebe Director of Engineering MVP /pv q -/Y;q). MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, January 179 1984 1. CALL TO ORDER FOR YOUR INFORMATION The regular meeting of the Hutchinson Planning Commission was called to order by Chairman Larry Romo at 7:32 P.M., with the following members present: Marlin Torgerson, Elsa Young, Roland Ebent, Shu -Mei Hwang and Chairman Romo. Members absent: Don Erickson and Thomas Lyke. Also present: Director of Engineering Marlow V. Priebe and City Attorney James H. Schaefer. 2. MINUTES The minutes of the regular meeting dated December 20, 1983) were approved as presented upon motion by Mr. Ebent, seconded by Mrs. Young and unanimously approved. 3. PUBLIC HEARING (a) CONSIDERATION OF A REQUEST FOR A PRELIMINARY AND FINAL PLAT AS SUBMITTED BY WILLIAM HELLAND Chairman Romo opened the public hearing at 7:32 P.M. with the reading of Publication No. 3202 as published in Hutchinson Leader. Director Priebe explained the request which is for a preliminary and final plat approval of Helland's Fifth Addition, described as part of Lot 1, Block 2, Helland's First Addition block 2. It was Director Priebe's understanding that Mr. Helland plans to build twin homes on the lots. Mr. Ebent asked if the proposed "FUTURE STREET" is an easement. Director Priebe responded that it is an actual platted street, but it hasn't been given a name. Director Priebe also noted that the Parks and Playground Contribution has been stipulated in the Subdivision Agreement. Following discussion, Mr. Torgerson made a motion to close the public hearing. Seconded by Mr. Ebent, the motion carried unanimously. Mr. Torgerson made a motion to recommend to City Council approval of the plat as presented, with the parks and playground contribution as stipulated in the Subdivision Agreement and with the condition that City Council give a name (as opposed to a number) to the unnamed platted street as per staff recommendation. Seconded by Mrs. Young, the motion carried unanimously. It was also the consensus of the Planning Commission that Mr. Helland update his overall plan for that area and present the revised plan to the Planning Commission. Planning Commission Minutes January 17, 1984 Page 2 4. Old Business None. 5. New Business (a) REVIEW OF SKETCH PLAN SUBMITTED BY JIM REID TO MCLEOD COUNTY Director of Engineering Priebe reported that he had received from the County a Sketch Plan for an area located within the two (2) mile radius of the City of Hutchinson. As the plan is for property adjoining the City limits, it was the recommendation of Director Priebe that a public hearing on the sketch plan be held and that those property owners affected that live within the City limits be notified. Discussion followed.- Mr. Ebent made a motion to hold a hearing on the proposed sketch plan and to notify adjoining property owners on the parcel. Seconded by Mr. Ebent, the motion carried unanimously. The hearing will be held at the regular meeting of the Planning Commission, February 21, 1984. 6. Adjournment There being no further business, Mr. Torgerson made a motion to adjourn - the meeting at 8:30 P.M. Seconded by Mrs. Young, the motion carried unanimously and the meeting was adjourned. • (612) 587 -5151 lTY OF HUTCHINSON VASHING TON AVENUE WEST 'HINSON. MINN. 55350 M E M O R A N D U M DATE: _ — January 24, 1984 _ _ TO: Alderman Mike Carl FROM: — Ken Merrill, Finance Director ------------------------------- SUBJECT: City Share of Special Assessment Bonds 1982, 1983 & Est. 1984 An analysis of the special assessment bonds has been made on a preliminary basis. Some assumptions are being made in each of the project years; specifically: 1) Prepayments of special assessments are not taken into the analysis. 2) Interest earning could reduce City portion during the life of the bond. 3) While City picked up deferred assessments initially in ad valorem, the assessments will be activated before the bond issue closes out and therefore offsets earlier ad valorem. 4) 1984 All assessment rolls have yet to be acted upon and adopted 5) Mill rate computed on 1983 assessed value 1982 Total Bonds Issued 490,000 Assessed 202,341 Water /Sewer Fund Acct. 84,000 City - Ad valorem 203,700 Prinicpal per year (10 year) 20,370 Interest 19,352 1983 Total Bonds Issued Assessed & State Aid Deferred Water /Sewer City Portion Principal Interest 1984 Assumption of Bond Issue of Assessed Water /Sewer Assess City Portion 10 Year Interest (assumed) cc: Mayor & Council Gary Plotz Marlow Priebe 950,000 409,704 170,685 127,200 242,411 24,241 19,635 1,150,000 651,316 71,500 427,184 42,718 37,592 Mill rate .5 .4 .9 .6 .5 1.1 (est. mills) 1.1 _9 2.0 �- -7 �-'- �' r REGULAR COUNCIL MEETING WATER $ SEWER FUND *U.S. Postmaster *U.S.Postmaster *U.S. Postmaster L January 24, 1984 presorted permit $112.60 presorted first class permit 40.00 postage for meter 500.00 *State Treasurer Soc. Sec. 315.40 Berger Plbg $ Htg. repairs 27.97 Mn.Wastewater Assn. 1984 dues 25.00 Rodney Krasen double payment refund 119.75 Ag Systems Inc. parts 23.40 Blue Cross Blue Shield Jan. medical ins. 992.54 Canada.Life Assurance Sac. Jan.dental ins. 108.55 Curtin Scientific chemicals 155.32 Firemans Fund Jan. LTD ins. 44.63 Mn.Mutual Life Ins. Jan. life ins. 44.02 Power Process Equipment parts 128.80 State Treasurer well permits 250.00 Treas. State of Minn. water sample analysis 197.83 Zep Mfg. Co. chemicals 198.00 $ 3,283.81 WATER & SEWER FUND +1983 Expenses *State Treasurer PERA $ 342.48 *State Treasurer Soc. Sec. 579.13 RCM professional fees 5135.69 $ 6,057.30 GENERAL FUND +1983 expenses Harland Emans custodial fees $ 150.00 Hutch Civic Arena ice time 2650.00 Midland Lines %bus ticket sales 655.08 National Guard Armory building rental 200.00 U of Mn. Press publications 11.81 E -Z Sharp Inc. parts 146.94 First Bank of Mn. parts .97 First Bank of Mn. parts 55.64 Henrys Candy Co. arena supplies 574.45 Hutch Community Hospital pulm.function screen 10.00 Hutch Drug film F, batteries 8.28 Hutch Leader skating ads 44.40 School Dist. #423 custodian $ bldg. supervisor fees 341.40 Ink Spots printing 50.00 Krasen Plbg. supplies 8.55 Miller Davis Co. forms 4.75 James Schaefer mileage 65.10 *State Treasurer Soc. Sec. 6081.79 *State Treasurer PERA 3702.05 $,14,761.21 r -2- GENERAL FUND *Larry g Barbara Sorenson contract payment $11,700.00 *Leonard $ Miriam Miller contract payment 3,000.00 tMn. State Treasurer snowmobile reg. fees 124.50 *U.S. Postmaster meter postage 1;-000.00 *Willmar AVTI registration fees 50.00 *Mn. Dept. of Public Safety 14 copies 57.50 *Eldon $ Naomi Barkheim residential relocation claim 15,500.00 *John Bernhagen consulting fee 800.00 *James Schaefer 1st half Jan. 846.37 *State Treasurer Sac. Sec. 2,511.83 *Mn. STate Treasurer snowmobile Reg. fees 181.50 *Mn. State Treasurer snowmobile reg. fees 163.00 Gale Boelter presecription glasses 45.75 Eldon Barkheim %safety shoes 30.00 Lila Westphal cleaning 57.00 Automation SupplyCo. supplies 51.73 Berger Plbg 4 Htg. repairs 151.41 Fire Marshall Assn of Mn. 1984 dues 10.00 Hutch Agency Inc. Gary Plotz bond 375.00 Int'1 Soc. of Fire Serv. 1984 dues 40.00 Kentucky Fried Chicken workshop meeting 37.40 Mid Central Fire equipment 30.00 Mn. State Fire Chief Assn. 1984 dues 75.00 McLeod Co.Sheriff Dept. sonic light bar 75.00 Mn. State Fire Dept. 1984 dues 90.00 No.Star Chapter of ICBO 1984 dues 25.00 National Fire Prot. Assn. subscription 11.44 Peterson Bus Service bus rental fees 585.00 State Document Center energy code rules 12.00 Howard Manthei basketball referee 20.00 Pete Brugman basketball referee 20.00 Brian Field basketball referee 50.00 Stan Hardt basketball referee 80.00 Robert Hicks basketball referee 60.00 LuAnn Schiller gymnastics refund 8.00 Loren Rannow gymnastics refund 8.00 Judith Thiesfeld gymnastics refund 8.00 Peggy Carls gymnastics refund 16.00 Sandra Haugen gymnastics refund 16.00 Kay Peik gymnastics refund 8.00 Mary Breuer gymnastics refund 8.00 Warren Gerdes gymnastics refund 8.00 Linda Clark gymnastics refund 8.00 Pat Wendlandt gymnastics refund 8.00 Duane Jindra gymnastics refund 16.00 Citizens Bank deposit slips 2.28 Mn MFOA dues 1984 10.00 Peter Marsnik basketball referee 30.00 Am. Welding Supplies welding gas 37.83 Albrecht Oil Co. heating oil 421.58 Brinkman STudio film finish 7.90 Blue Cross Blue Shield Jan. med. ins. 11.772.10 Chamber of Commerce 1984 dues 40.00 Copy Equipment Inc. supplies 115.18 -3 Canada Life Assurance Society Jan. dental ins. Co. Treasurer dl fees for county Don Streicher Guns Inc. supplies Bruce Ericson meals Bruce Ericson mileage Firemans Fund Ins. Jan. LTD ins. Fire Chief 1 yr subscription Fire Engineering 1 yr subscription Guardian Pest Control pest control city hall HolmsteinIce Rinks blades Hutch Drug tapes Hutch Iron $ Metal pipe $ iron Hutch Fire $ Safety inspections etc. Orlin Henke Jan. intown mileage League of Mn. Cities 7 directories Mn. Mutual Life Ins. Jan. life ins. Motorola Inc. 3 months service Marilyn Swanson coffee Olson Locksmith repairs Pitney Bowes postage meter rental Gary Plotz JAN. INTOWN MILEAGE State Theatre Jan. rental St. Paul Book & Stationery supplies Sorensen Farm Supply supplies James Schaefer last half Jan. James Schaefer mileage U. of Mn. conference reg. fees Viking Signs re -do signs MUNICIPAL LIQUOR STORE Ed Phillips $ Sons liquor $ wine Griggs Cooper $ Co. liquor $ wine quadesoria Co. supplies wine KDUZ advertising Hutch Utilities electric & gas Northland Beverages supplies Hutch Leader advertising American Linen Supply towel service Coca Cola Bottling supplies City of Hutchinson payroll State Treasurer PERA State Treasurer Soc. Sec. State Treasurer Soc. Sec. City of Hutchinson water,sewer F, refuse Commissioner of Revenue sales tax Twin City Wine Co. liquor & wine Junker Sanitation refuse pickup Municipal Retailers liquor conference Nationwide Papers bags Ed Phillips £, Sons. liquor $ wine Twin City Wine Co. liquor $ wine Twin City Wine Co, liuqor & wine 1272.59 82.50 38.15 23.90 12.86 539.88 18.00 14.95 33.25 81.47 16.96 20.20 39.10 30.00 70.00 450.43 716.25 5.99 17.50 59.25 150.00 325.00 120.36 5.25 846.37 6.90 105.00 26.00 $ 55,542.41 4884.73 58843.29 343�:b8 367.50 750.81 149.35 212.00 25.80 382.00 4168.85 218.90 490.41 278.60 40.46 11,543.76 2504.12 96.00 60.00 192.35 2285.85 2346.84 6632.91 $ 46,992.72 0 1980 Tax Increment Debt Service 1st National Bank of Mpls. Hospital Bonds of 1968 1st National Bank of St. Paul Fire Hall Debt Service Northern Trust Co. Bonds of 1973 1st National Bank of Mpls. Bonds of 1975 1st National Bank of Mpls. Bonds of 1978 1st National Bank of Mpls. Bonds of 1981 Northern Trust Co. Bonds of 1983 Norwest Bank Mpls.: Buffalo Bituminous 1981 Parking Improvement Bonds Northern Trust Co. 1st National Bank of Hutchinson Citizen Bank of Hutchinson Bennie Carlson principal,interest,fee principal,interest,fee principal,interest,fee interest 4 fee interest & fee interest $ fee principal,interest,fee interest F, fee construction costs Est. #7 principal,interest,fee interest interest contract payment $50,132.50 112.204.45 59.870.14 1,847.50 6,240.00 21,151.80 182,975.73 35,768.75 735.96 110,541.88 525.00 175.00 669.30 111,911.18 MINUTES Fire Department - Regular Meeting Monday, December 5, 1983 FOR YOUR INFORMATION Chief Henke brought the December meeting to order at 7:40 P.M. Roll call was taken and fines were collected. The minutes of the November meeting were read and approved. The Centennial Committee will meet December 7, at 7:30 P.M. Tim Halvorsen and Craig Johnson have applied for membership to the department. The investigating committee will be talking to them this month. The lunch committee read bids that were given for the appreciation banquet. Bids received were from the Elks, LeBistro, Tas[ee Burger, Sibley House and Carol's Catering. John Marvan couldn't get Crow River Country Club to return his call. Marlin Torgerson is going to contact then so we can get a bid before making a decision. The following bills and runs were ordered paid from their proper accounts: City Budget Coast to Coast it 71 (Credit) Hutch Snyder Drug Hutch Fire and Safety Heiman, Inc. Mr. Donut Ericksons Grocery Mankato Mobil Radio Popp Electrical Hutch Wholesale Supply Central - McGowan Communication Auditors it n n v n Brinkman Studio Hutch Medical Center $ 31.92 34.74 13.90 14.07 122.00 128.00 8.85 22.06 90.00 49.20 27.51 5.65 23.85 23.60 19.69 15.50 23.85 19.76 23.68 2.65 13.50 500.00 General Account Jahnke Red Owl Carr Flowers Fitzloff Hardware Motorola Rural Account Mid - Central Fire $ 2.39 16.00 2.38 3086.00 40.00 Fire Runs: Cosmos Mutual Aid 11/12, Drill 11/14, KMart 11/16, Bruce Doring 11/18, Chamber of Commerce Bldg. 11/18, Goebel's Fixture 11/19, Drill 11/21, Leonard Ulrich 11/24, Greg Pearce 11/18, George Jones 11/30. The treasurer and secretary salaries for 1983 were also ordered paid. Minutes - Regular Meeting December 5, 1983 Page 2 A memo was read to Louis Guiffride, Federal Emergency Management Agency. They (our Minnesota representatives) encourage Washington to consider l Rochester a location for the proposed training facility. Mark Christensen and James Bryant have completed one year of service and were up for permanent status election. Mark was accepted; Jim was not. Dick Kuttner was elected from reserve to active. A new numbering system for Bachman addition was tabled. Tim Schloeder discussed the explorer group he is trying to start. Clint asked that anyone who has borrowed anything from the maintenance shop, should return it. The following officers were elected into office. Chief - Orlin Henke, 1st Assistant Chief — Clint Gruett, 2nd Assistant - Dick Popp, Secretary - Mark Christensen, Treasurer - Gary Henke, Capt. 231 - Wes Greve, Lt. - Randy Redman, Capt 233 - Howard Riggle, Lt. Jim Brodd, Capt 237 - Brad Emans, Lt. Loren Larson, Capt. 239 - Mike Monge, Lt. Conrad Helgemo, Capt. Rescue - Tim Schloeder, Lt. John Marvan. The meeting was adjourned at 9:25 P.M. Randy Redman Secretary MINUTES FOR YOUR INFORMATION Fire Department - Officer's Meeting Monday, December 12, 1983 I IChief Henke brought the meeting to order at 8:54 P.M. Butch announced that an updated uniform fire code for Hutchinson is being completed. Clint Gruett will stay equipment chief and Dick Popp will be training officer, as appointed by Chief Henke. In 1984, Chief Henke wants the Captain to work with Assistant Chief Popp in training and the Lt. to work with Asst. Chief Gruett in main- tenance of their trucks. During the Centennial open house, Butch wants the officers to handle it. Clint will be setting up two "go squads" to be used during bad weather. Butch announced the rescue truck committee. Brad Emans, Clint Gruett and Tim Schloeder, Chairman. Training hours and fire runs were discussed at great length. A motion to require everyone to make 50% of the training hours and 1/3 of the fire runs responded to. If not met, you will be put on probation for one year; after which, you will have to be voted on by the full member- ship with a 2/3 majority to continue membership. The motion passed. An evaluation will be made and probations will start January 1. Brad asked about putting 238 under Company 237. Butch will be talking with Clint and Dick before making a decision. The Historical Society is asking for donations and is having a meeting on January 16. Individuals wanting to donate should contact Butch. The meeting was adjourned at 10 :30 P.M. Randy Redman Secretary FOR YOUR INFORMATION