cp12-20-1984 cHUTCH INSON
CITY
CALENDAR
WEEK OF
December 23 'To December 29
f
1984'
WEDNESDAY
-2Q-
GIFT EXCHANGE DAY
SUNDAY
-23
Ask Alb, Am Adam1h
owl
May the
a - shining lights
of Christmas
weall
h
THURSDAY
-27-
10:00 - 11:00 A.M. -
Meeting of Directors at City
Hall
MONDAY
-24-
CITY OFFICES CLOSED
CHRISTMAS EVE
FRIDAY
-28-
TUEOAY
-25-
CHRISTMAS DAY
SATURDAY
-29-
V_
9
0 0
M E M O R A N D U M
DATE: December 20, 1984
TO: Mayor and City Council
- ------------------------- - - - - - -
FROM: Marilyn Swanson, Administrative Secretary
- -------------------------- - - - - --
SUBJECT: Addition to Council Agenda
--- ------------------------ - - - - --
The following items should be added to the City Council Agenda:
4. Routine Items
• (d) Gambling License
5. Sons of American Legion
7. Resolutions & Ordinances
(f) Resolution No. 7946
9. New Business - Planning Commission Items:
(m) Consideration of Amendment to Zoning Ordinance No. 464, Section
8.01.1 with favorable recommendation of Planning Commission
Action - Motion to reject - Motion to approve and waive first
reading of Ordinance No. 31/84 and set second reading for
January 8, 1985
(n) Consideration of Request for Conditional Use Permit Submitted by
Ford Rolfe with favorable recommendation of Planning Commission
with Contingency
Action - Motion to reject - Motion to approve and waive reading
and adopt Resolution No. 7945
(o) Consideration of Amendment to Subdivision Agreement As Requested by
Joan and Gary Plotz (Mister Donut /Super Station) with favorable
recommendation of Planning Commission
Action - Motion to reject - Motion to approve amendment
•
0 0
AGENDA
REGULAR MEETING - HUTCHINSON CITY COUNCIL
THURSDAY, DECEMBER 20, 1984
1. Call to Order - 7:30 P.M.
2. Invocation -
3. Consideration of Minutes - Bid Opening of December 10, 1984 and Regular
Meeting of December 11, 1984
Action - Approve as distributed - Approve as amended
4. Routine Items
(a) Reports of Officers, Boards and Commissions
1. Financial Report - November 1984
2. Planning Commission Minutes dated November 20, 1984
Action - Motion to accept report and minutes
(b) Consideration of Applications for Cigarette Licenses and Popcorn
Stand Permit for 1985
Action - Motion to reject - Motion to approve and issue licenses
(c) Consideration of Application from Elks Lodge for 1985 Bingo License
Action - Motion to reject - Motion to approve and issue licenses
(d) Consideration of Application for Gambling Licenses for 1985
1. American Legion Post No. 96
2. American Legion Auxiliary Post No. 96
3. Elks Lodge
4. V.F.W. Post 906
Action - Motion to reject - Motion to approve and issue licenses
(e) Consideration of Appointments to Senior Center Advisory Board
1. Helen Plaisance - Two -Year Term
2. Norine Riesberg - Two -Year Term
3. Bud Willard - Two -Year Term
4. Arnold Rotzien - Board Chairperson
Action - Motion to ratify appointments
(f) Consideration of Appointing 1985 Fire Department Officers As
Recommended
Action - Motion to reject - Motion to approve appointments
1
COUNCIL AGENDA
DECEMBER 20, 1984
5. Public Rearing - 8:00 P.M.
None
6. Communications, Requests and Petitions
(a) Progress Report from Building Committee And Architects On New
Recreation Facility
Action -
(b) Discussion of Parkview, Plaza Project
Action -
(c) Consideration of Request by Building Official, Assistant Building
Official, and Fire Marshal to Attend I.C.B.O. Seminar January 16-
18, 1985
Action - Motion to reject - Motion to approve
(d) Consideration of Request by Director of Engineering to Attend City
Engineers Association Annual Meeting January 23 -25, 1985
Action - Motion to reject - Motion to approve
7. Resolutions and Ordinances
(a) Ordinance No. 29/84 - An Ordinance Regulating The Parking Of Motor
Vehicles And Other Vehicles On Certain Streets Of The City Of
Hutchinson, Minnesota And Providing Penalty For Violation Thereof
Action - Motion to reject - Motion to waive first reading and set
second reading for January 8, 1985
(b) Resolution No. 7938 - Resolution Authorizing Reduction of Electric
And Gas Rates By Hutchinson Utilities Commission
Action - Motion to reject - Motion to waive reading and adopt
(c) Resolution No. 7943 - Resolution for Purchase
Action - Motion to reject - Motion to waive reading and adopt
(d) Ordinance No. 30/84 - An Ordinance Extending Corporate Limits of
City of Hutchinson To Include Certain Unincorporated Territories
Bordered By Land Within City Limits And Abutting Thereon
Action - Motion to reject - Motion to waive first reading and set
second reading for January 8, 1985
2
COUNCIL AGENDA
DECEMBER 20, 1984
(e) Resolution No. 7944 - Amendment To Resolution No. 7757 Entitled
"Request for Annexation"
Action - Motion to reject - Motion to waive reading and adopt `
8. Unfinished Business
None
9. New Business
(a) Consideration of Delinquent Water and Sewer Accounts
Action - Motion to authorize extension of payment period - Motion
to authorize discontinuation of service
(b) Consideration of Voluntary Group Term Life Insurance Program
Action - Motion to reject - Motion to approve payroll deduction
(c) Discussion of Hutchmobile Service On New Year's Eve (Requested
by Alderman Mikulecky)
Action -
(d) Consideration of Receiving Report And Calling Hearing On Improve-
ment Project No. 85 -01 -36
Action - Motion to reject - Motion to approve and set hearing for
January 22, 1985 at 8:00 P.M. - Motion to waive readings and adopt
Resolutions No. 7936 and No. 7937
(e) Consideration of Setting Public Hearing for Intoxicating Liquor
License Application by Bradley Larson
Action - Motion to reject - Motion to approve and set hearing for
January 8, 1985 at 8:00 P.M.
(f) Consideration of City Vehicle Fuel Supplier
Action - Motion to reject - Motion to approve and enter into
contract
(g) Consideration of Service Contract with Power Process for Wastewater
Treatment Plant
Action - Motion to reject - Motion to approve and enter into
contract
(h) Consideration of Assessment Hearing for Improvement Projects,
Letting No. 5
Action - Motion to reject - Motion to approve and set hearing -
Motion to waive readings and adopt Resolutions No. 7941 and 7942
3
• i
COUNCIL AGENDA
DECEMBER 20, 1981
(i) Consideration of Assessment Hearing for Improvement Projects,
Lettings No. 2 and 3
Action - Motion to reject - Motion to approve and set hearing
January 22, 1985 at 8:00 P.M. - Motion to waive readings and
adopt Resolutions No. 7939 and No. 7940
(j) Consideration of Designation Of Compliance Coordinator For Federal
Revenue Sharing
Action - Motion to reject - Motion to approve appointment
(k) Consideration of Proposed Ordinance Changes For Weed Elimination
And Sidewalk Snow Removal
Action - Motion to reject - Motion to approve and prepare Ordinance
(1) Consideration of Appraisals And Negotiation On Airport Property
Action - Motion to reject - Motion to approve and enter into agree-
ment with MN /DOT - Motion to waive reading and adopt Resolution
10. Miscellaneous
(a) Communications from City Administrator
11. Claims, Appropriations and Contract Payments
(a) Verified Claims
Action - Motion to approve and authorize payment from appropriate
f unds
12. Adjournment
0
0
0 0
MINUTES
BID OPENING
MONDAY, DECEMBER 10, 1984
0
The bid opening was called to order at 2:00 P.M. Present were: City Administrator Gary D. Plotz, City Engineer Marlow!
V. Priebe, Finance Director Kenneth B. Merrill, and Administrative Secretary Marilyn Swanson.
City Administrator Plotz read Publication No. 3342, No. 3343 and No. 3344 for Advertisement for Bids, Lettings No. 2,
No. 3 and No. 5. The following bids were opened and read:
LETTING
Hardrives, Inc.
St. Cloud, MN $218,994.00
Buffalo Bituminous, Inc.
Buffalo, MN 198,250.50
Duininck Bros. & Gilchrist
Prinsburg, MN 208,025.00
Wm. Mueller & Sons, Inc.
Hamburg, MN 182,469.25
Atkinson Blacktop
Litchfield, MN --
J. W. Hanson Const.
Hutchinson, MN --
L E T T I N G N 0. 3
16,17,18 &19 85 -01 -19 85 -01 -20
$245,120.90 $140,608.40
228,518.25
248,805.10
216,292.00
216,232.50
129,728.25
137,403.50
123,939.00
124,783.50
$84,053.60
78,945.00
85,582.00
78,442.30
The bids were referred to the Engineering Department for review. The bid opening adjourned at 2:15 P.M.
LETTING
NO. 5
$37,438.00
28,898.20
27,893.75
0
0 0
MINUTES
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, DECEMBER 11, 1984
1. The meeting was called to order by Mayor Stearns at 7:30 P.M. The fol-
lowing were present: Alderman Mike Caris, Alderman John Mlinar, Alderman
Marlin Torgerson, Alderman Pat Mikulecky, and Mayor Robert H. Stearns.
Also present: City Administrator Gary D. Plotz, City Engineer Marlow V.
Priebe, and City Attorney James Schaefer.
2. INVOCATION
In the absence of a pastor, there was a time of silent prayer.
3. MINUTES
The minutes of the regular meeting of November 27, 1984 were approved as
distributed.
4. ROUTINE ITEMS
• (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. BUILDING OFFICIAL'S REPORT - NOVEMBER 1984
2. NURSING HOME BOARD MINUTES DATED OCTOBER 25, 1984
3. LIBRARY BOARD MINUTES DATED NOVEMBER 17, 1984
4. PARK BOARD MINUTES DATED NOVEMBER 7, 1984
Mayor Stearns ordered the report and minutes to be received for
filing.
(b) RESOLUTION NO. 7931 - RESOLUTION AUTHORIZING SUBSTITUTION OF
SECURITIES TO FIRST STATE FEDERAL SAVINGS & LOAN ASSOCIATION OF
HUTCHINSON, MINNESOTA
The motion was made by Alderman Torgerson, seconded by Alderman
Mlinar, to waive reading and adopt Resolution No. 7931. Motion
carried unanimously.
(c) RESOLUTION NO. 7932 - TRANSFERRING $30,000 FROM LIQUOR STORE TO
GENERAL FUND
Alderman Carls moved to waive reading and adopt Resolution No.
7932. The motion was seconded by Alderman Mlinar and unanimously
. carried.
N
1
0 i
COUNCIL MINUTES
DECEMBER 11, 1984
(d) CONSIDERATION OF APPLICATION FOR SNOW REMOVAL PERMIT:
1. HOMER WASS
2. HENRY FORCIER
3. FLORIAN THODE
4. FRED HEIDECKER
5. LESLIE JOHNSON
6. MILTON HANSON
7. DALE STURGES
8. JUUL CONTRACTING
It was moved by Alderman Torgerson, seconded by Alderman Mikulecky,
to approve the applications and issue snow removal permits. Motion
carried unanimously.
(e) CONSIDERATION OF APPOINTMENT OF ALBERT LINDE TO PIONEERLAND LIBRARY
SYSTEM BOARD
The motion was made by Alderman Mlinar to ratify the appointment of
Albert Linde for a second three -year term to the Pioneerland
Library System Board. Alderman Torgerson seconded the motion, and
it unanimously carried.
5. PUBLIC HEARING - 8 :00 P.M.
(a) BUDGET HEARING OF FEDERAL REVENUE SHARING
Mayor Stearns called the public hearing to order at 8 :00 P.M. for
consideration of the federal revenue sharing budget. No one was
present for the hearing.
Alderman Mlinar moved to close the hearing at 8 :01 P.M. Motion
seconded by Alderman Torgerson and carried unanimously.
The motion was made by Alderman Torgerson to approve the federal
revenue sharing budget and to waive reading and adopt Resolution
No. 7930. Alderman Mlinar seconded the motion, and it unanimously
carried.
6. COMMUNICATIONS, REQUESTS AND PETITIONS
(a) CONSIDERATION OF CORRESPONDENCE FROM ERLAND JABLINSKI REGARDING
VARIANCE GRANTED FOR MINI WAREHOUSE STORAGE BUILDING
Following discussion, the motion was made by Alderman Torgerson to
refer the claim on a variance to the City's insurance consultant.
Alderman Mikulecky seconded the motion, and it carried unanimously.
(b) UPDATE ON CITY PAY PLAN
2
COUNCIL MINUTES
. DECEMBER 11, 1984
Following a presentation on the City pay plan by Personnel Coordi-
nator Hazel Sitz, it was moved by Alderman Carle to approve the
recommendation for appointment to the Pay Plan Committee. Alder-
man Mlinar seconded the motion, and it unanimously carried.
7. RESOLUTIONS AND ORDINANCES
(a) ORDINANCE NO. 27/84 - ORDINANCE AMENDING SECTION NINE OF THE
HUTCHINSON CITY ZONING ORDINANCE, ENTITLED: TABULATION OF DIMEN-
SIONAL REQUIREMENTS FOR ZONING DISTRICTS
Alderman Mlinar made the motion to waive the second reading and
adopt Ordinance No. 705. The motion was seconded by Alderman Tor -
gerson and carried unanimously.
(b) RESOLUTION NO. 7933 - RESOLUTION CLEARING AND CLOSING THE SPECIAL
ASSESSMENT BOND FUND OF 1973 AND TRANSFERRING ANY BALANCE TO THE
SPECIAL ASSESSMENT BOND FUND OF 1976 AND CLEARING AND CLOSING THE
1982 TAX INCREMENT CONSTRUCTION FUND AND TRANSFERRING ANY BALANCE
TO THE 1982 TAX INCREMENT DEBT SERVICE BOND FUND
It was moved by Alderman Mikulecky, seconded by Alderman Torgerson,
to waive reading and adopt Resolution No. 7933. Motion carried
unanimously.
(c) RESOLUTION NO. 7934 - RESOLUTION FOR PURCHASE
The motion was made by Alderman Carls to waive reading and adopt
Resolution No. 7934. The motion was seconded by Alderman Mlinar
and unanimously carried.
8. UNFINISHED BUSINESS
(a) REVIEW OF LIQUOR LICENSE FOR T. L. SCALAWAGS, INC.
(DEFERRED NOVEMBER 27, 1984)
City Attorney Schaefer reported the owner of T. L. Scalawags had
volunteered to discontinue serving liquor through the window into
the bowling alley. Therefore, no Council action would be required.
(b) CONSIDERATION OF 1985 IMPROVEMENT PROJECT NO. 85 -01 -24
(DEFERRED NOVEMBER 27, 1984)
After considerable discussion, the motion was made by Alderman
Mlinar to approve project No. 85 -01 -24 and to waive reading and
adopt Resolution No. 7909. The motion was seconded by Alderman
• Mikulecky and carried four to one, with Alderman Carls voting nay.
(c) CONSIDERATION OF PROPOSED LIQUOR STORE SITE PROPERTY
3
•
i
COUNCIL MINUTES
DECEMBER 11, 1984
•
Following discussion, City Administrator Plotz was directed to
contact two or three local realtors regarding sale of the property.
9. NEW BUSINESS
(a) CONSIDERATION OF RATE STRUCTURE ADJUSTMENT FOR HUTCHINSON UTILITY
GAS AND ELECTRICITY
After a presentation by Rufus Alexander and Ivan Larson of Hutch-
inson Utilities, Alderman Carls moved to approve the recommendation
of the Utilities Commission and to order preparation of a Resolu-
tion pertaining to the reduced gas and electric rate change for
adoption at the next Council meeting. Motion seconded by Alderman
Mlinar and unanimously carried.
(b) CONSIDERATION OF PARKING RESTRICTIONS ON FIFTH AVENUE SOUTHEAST
It was reported the request had been withdrawn.
(c) CONSIDERATION OF HOLIDAY SCHEDULE FOR CITY EMPLOYEES
Following discussion, Alderman Mlinar moved that the City employees
be given December 24 as an extra holiday, and for those employees
who could not take it on that date to have an option to take an-
other day within a 30 -day time period. Alderman Carla seconded
the motion and it carried unanimously.
(d) CONSIDERATION OF APPROVING PLANS AND SPECIFICATIONS AND ADVERTISING
FOR BIDS ON 1985 IMPROVEMENT PROJECTS (LETTINGS NO. 4, 6 AND 8)
After discussion, Alderman Torgerson moved to approve the plans and
specifications, to advertise for bids on January 7, 1985 at 2;00
P.M., and to waive readings and adopt Resolutions No. 7927, No.
7928 and No. 7929. Motion seconded by Alderman Mikulecky and car-
ried unanimously.
(e) CONSIDERATION OF AUTHORIZATION TO WRITE OFF OLD NSF CHECKS AND
OUTSTANDING CHECKS
Following discussion, the motion was made by Alderman Torgerson to
approve writing off old NSF checks and outstanding checks. Alder-
man Carla seconded the motion, and it unanimously carried.
(f) CONSIDERATION OF DISCONTINUING MAINTENANCE OF PRIVATE PARKING LOT
AT SECOND AVENUE AND GLEN STREET (REQUESTED BY ALDERMAN MIKULECKY)
After lengthy discussion, it was moved by Alderman Mlinar, seconded .
by Alderman Torgerson, for the City to continue maintaining the
privately owned parking lot on Franklin Street. The motion carried
four to one, with Alderman Mikulecky voting nay.
L"
COUNCIL MINUTES
. DECEMBER 11, 1984
(g) CONSIDERATION OF NO PARKING ON SOUTH GRADE ROAD FROM HIGHWAY 15
SOUTH TO CIVIC ARENA (REQUESTED BY ALDERMAN MIKULECKY)
Following discussion, Alderman Torgerson moved to refer the item to
the Police Chief for a recommendation. Motion seconded by Alderman
Mlinar and unanimously carried.
(h) CONSIDERATION OF ADOPTING RESOLUTION REQUESTING SIGNAL LIGHT AT
HIGHWAY 7 WEST AND SCHOOL ROAD (REQUESTED BY ALDERMAN MIKULECKY)
After discussion, the motion was made by Alderman Mikulecky to re-
quest the State Department of Transportation to install a stop and
go light at the intersection of Highway 7 West and School Road,
with the same conditions as on Highway 15 South, and to waive
reading and adopt Resolution No. 7935. Alderman Carls seconded
the motion, and it carried unanimously.
(i) CONSIDERATION OF COMPUTERIZED TREE INVENTORY WITH RECOMMENDATION
FROM TREE BOARD
Following a report by City Forester Mark Schnobrich, it was moved
by Alderman Mlinar to approve the contract of agreement for the
LOGIS tree inventory program. The motion was seconded by Alderman
Mikulecky and unanimously carried.
10. MISCELLANEOUS
(a) COMMUNICATIONS FROM CITY ADMINISTRATOR
City Administrator Plotz reported on a proposal of combining the
health insurance of the four City entities. If the City wished
to use the services of Consultant Dwight Tange, his fee would be
$60 per hour plus mileage at 50 cents per mile. Mr. Plotz was
directed to obtain a cost estimate from Mr. Tange for the next
Council meeting.
Mr. Plotz commented he was working with the Willmar office of DOT
on an appraisal and negotiation service contract for the airport.
It was reported that the Community Development Subcommittee would
like to review "site reviews" for various items in an advisory ca-
pacity.
Administrator Plotz stated that the Downtown Retail Association
wished to provide the Council with a recommendation on overall
parking policy for the downtown area.
• The City recently received notice that passenger and freight bus
service to Hutchinson might be discontinued effective January 2,
1985. A meeting with Zephyr Line representatives will be held on
COUNCIL MINUTES
DECEMBER 11, 1984
•
December 13 to discuss the service.
The Great Southwest Insurance Company has notified the City that
their company will discontinue all police professional liability
coverage to cities effective February 1985.
It was reported that on December 20 there will be a CCBA presenta-
tion in Roseville. All Council members were invited to attend.
11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
(a) VERIFIED CLAIMS
The motion was made by Alderman Mikulecky, seconded by Alderman
Torgerson, to approve the claims and authorize payment from the ap-
propriate funds. Motion unanimously carried.
12. ADJOURNMENT
There being no further business, the meeting adjourned at 9:15 P.M.
L�
Cl
2
TOTAL
EXPENSE REPORT
GENERAL FUND
MAYOR & COUNCIL
CITY ADM. /CITY CLERK
ELECTIONS
FINANCE
MOTOR VEHICLE
ASSESSING
JGAL
JNWNING
UITY HALL
POLICE DEPARTMENT
FIRE DEPARTMENT
COMMUNITY SERVICE OFFICER
PROTECTIVE INSPECTIONS
CIVIL DEFENSE
SAFETY COUNCIL
FIRE MARSHALL
ENGINEERING
STREETS & ALLEYS
STREET MAINTENANCE A/C
LIBRARY
SENIOR CITIZEN CENTER
PARK /REC. ADMIN.
RECREATION
CIVIC ARENA
PARK DEPARTMENT
CEMETERY
COMMUNITY DEVELOPMENT
LAWCON
DEBT SERVICE
AIRPORT
TRANSIT
UNALLOCATED
OAL
658283.49 2896161.17 3034498.00 138336.83 0.95
1610.26
27494.25
28366.00
871.75
0.97
7970.14
103720.27
NOV.
5087.73
CITY OF HUTCHINSON
FINANCIAL REPORT - 1984
NOV.
REVENUE REPORT - GENERAL
FUND
NOV. YEAR
TO
ADOPTED
BALANCE
PERCENTAGE
0
4207.57
ACTUAL DATE
ACTUAL
BUDGET
REMAINING
USED
TAXES
18164.00
417693.63
872747.24
1103339.00
230591.76
0.79
LICENSES
1.00
30.00
16378.25
15050.00
- 1328.25
1.09
PERMITS AND FEES
40050.67
6242.05
92370.98
38800.00
- 53570.98
2.38
INTER - GOVERNMENT REVENUE
- 9340.83
178118.05
999504.18
905083.00
- 94421.18
1.10
CHARGES FOR SERVICES
2157.82
17758.95
450588.56
349111.00
- 101477.56
1.29
FINES & FORFEITS
57238.00
0.00
23139.12
23000.00
- 139.12
1.01
MISCELLANEOUS REVENUE
0.37
18094.70
169676.12
176915.00
7238.88
0.96
CONTRIBUTIONS FROM OTHER
FUNDS
20000.00
270510.92
423000.00
152489.08
0.64
REVENUE FOR OTHER AGENCIES
346.11
1245.80
200.00
- 1045.80
6.23
TOTAL
EXPENSE REPORT
GENERAL FUND
MAYOR & COUNCIL
CITY ADM. /CITY CLERK
ELECTIONS
FINANCE
MOTOR VEHICLE
ASSESSING
JGAL
JNWNING
UITY HALL
POLICE DEPARTMENT
FIRE DEPARTMENT
COMMUNITY SERVICE OFFICER
PROTECTIVE INSPECTIONS
CIVIL DEFENSE
SAFETY COUNCIL
FIRE MARSHALL
ENGINEERING
STREETS & ALLEYS
STREET MAINTENANCE A/C
LIBRARY
SENIOR CITIZEN CENTER
PARK /REC. ADMIN.
RECREATION
CIVIC ARENA
PARK DEPARTMENT
CEMETERY
COMMUNITY DEVELOPMENT
LAWCON
DEBT SERVICE
AIRPORT
TRANSIT
UNALLOCATED
OAL
658283.49 2896161.17 3034498.00 138336.83 0.95
1610.26
27494.25
28366.00
871.75
0.97
7970.14
103720.27
108808.00
5087.73
0.95
-63.32
5060.29
13950.00
8889.71
0.36
9928.79
151910.82
165188.00
13277.18
0.92
4207.57
55689.27
62301.00
6611.73
0.89
0.00
18408.00
18164.00
- 244.00
1.01
2028.03
29934.06
30033.00
98.94
1.00
106.46
2786.74
3275.00
488.26
0.85
3408.87
40050.67
44279.00
4228.33
0.90
52645.22
600594.83
591254.00
- 9340.83
1.02
3773.92
71940.41
69205.00
- 2735.41
1.04
2157.82
27823.59
32359.00
4535.41
0.86
4780.51
42655.47
57238.00
14582.53
0.75
0.00
402.85
1075.00
672.15
0.37
0.00
0.00
150.00
150.00
0.00
2740.39
33783.17
43035.00
9251.83
0.79
11401.30
144938.09
153064.00
8125.91
0.95
24733.12
331260.54
324850.00
- 6410.54
1.02
8954.19
68245.58
69700.00
1454.42
0.98
1428.88
53256.05
56494.00
3237.95
0.94
2297.59
37856.12
29732.00
- 8124.12
1.27
4378.60
57953.66
57617.00
- 336.66
1.01
6823.50
81993.46
82085.00
91.54
1.00
12502.35
123085.61
120730.00
- 2355.61
1.02
20069.10
333500.59
280551.00
- 52949.59
1.19
2232.35
33594.24
37859.00
4264.76
0.89
1733.00
17786.22
14650.00
- 3136.22
1.21
791.42
136042.94
67124.00
- 68918.94
2.03
5135.00
97208.35
101643.00
4434.65
0.96
639.61
40780.84
61425.00
20644.16
0.66
4127.55
62277.14
72394.00
10116.86
0.86
10903.95
86315.07
235900.00
149584.93
0.37
213446.17
2918349.19
3034498.00
116148.81
0.96
EXPENSE REPORT
GENERAL FUND
MAYOR & COUNCIL
•
27494.25
28366.00
871.75 _
0.97
NOV.
7970.14
CITY OF HUTCHINSON FINANCII
REPORT - 1984
NOV.
REVENUE REPORT - GENERAL
FUND
NOV. YEAR TO
ADOPTED
BALANCE
PERCENTAGE
0.36
FINANCE
ACTUAL
DATE ACTUAL
BUDGET
REMAINING
USED
TAXES
4207.57
417693.63
872747.24
1103339.00
230591.76
0.79
LICENSES
18408.00
30.00
16378.25
15050.00
- 1328.25
1.09
PERMITS AND FEES
30033.00
6242.05
92370.98
38800.00
- 53570.98
2.38
INTER - GOVERNMENT REVENUE
488.26
178118.05
999504.18
905083.00
- 94421.18
1.10
CHARGES FOR SERVICES
0.90
17758.95
450588.56
349111.00
- 101477.56
1.29
FINES & FORFEITS
FIRE DEPARTMENT
0.00
23139.12
23000.00
- 139.12
1.01
MISCELLANEOUS REVENUE
2157.82
18094.70
169676.12
176915.00
7238.88
0.96
CONTRIBUTIONS FROM OTHER
FUNDS
20000.00
270510.92
423000.00
152489.08
0.64
REVENUE FOR OTHER AGENCIES
346.11
1245.80
200.00
- 1045.80
6.23
TOTAL
150.00
658283.49
2896161.17
3034498.00
138336.83
0.95
EXPENSE REPORT
GENERAL FUND
MAYOR & COUNCIL
1610.26
27494.25
28366.00
871.75 _
0.97
CITY ADM. /CITY CLERK
7970.14
103720.27
108808.00
5087.73
0.95
ELECTIONS
-63.32
5060.29
13950.00
8889.71
0.36
FINANCE
9928.79
151910.82
165188.00
13277.18
0.92
MOTOR VEHICLE
4207.57
55689.27
62301.00
6611.73
0.89
ASSESSING
0.00
18408.00
18164.00
- 244.00
1.01
EGAL
2028.03
29934.06
30033.00
98.94
1.00
MANNING
106.46
2786.74
3275.00
488.26
0.85
ITY HALL
3408.87
40050.67
44279.00
4228.33
0.90
POLICE DEPARTMENT
52645.22
600594.83
591254.00
- 9340.83
1.02
FIRE DEPARTMENT
3773.92
71940.41
69205.00
- 2735.41
1.04
COMMUNITY SERVICE OFFICER
2157.82
27823.59
32359.00
4535.41
0.86
PROTECTIVE INSPECTIONS
4780.51
42655.47
57238.00
14582.53
0.75
CIVIL DEFENSE
0.00
402.85
1075.00
672.15
0.37
SAFETY COUNCIL
0.00
0.00
150.00
150.00
0.00
FIRE MARSHALL
2740.39
33783.17
43035.00
9251.83
0.79
ENGINEERING
11401.30
144938.09
153064.00
8125.91
0.95
STREETS & ALLEYS
24733.12
331260.54
324850.00
- 6410.54
1.02
STREET MAINTENANCE A/C
8954.19
68245.58
69700.00
1454.42
0.98
LIBRARY
1428.88
53256.05
56494.00
3237.95
0.94
SENIOR CITIZEN CENTER
2297.59
37856.12
29732.00
- 8124.12
1.27
PARK /REC. ADMIN.
4378.60
57953.66
57617.00
- 336.66
1.01
RECREATION
6823.50
81993.46
82085.00
91.54
1.00
CIVIC ARENA
12502.35
123085.61
120730.00
- 2355.61
1.02
PARK DEPARTMENT
20069.10
333500.59
280551.00
- 52949.59
1.19
CEMETERY
2232.35
33594.24
37859.00
4264.76
0.89
COMMUNITY DEVELOPMENT
1733.00
17786.22
14650.00
- 3136.22
1.21
LAWCON
791.42
136042.94
67124.00
- 68918.94
2.03
DEBT SERVICE
5135.00
97208.35
101643.00
4434.65
0.96
AIRPORT
639.61
40780.84
61425.00
20644.16
0.66
TRANSIT
4127.55
62277.14
72394.00
10116.86
0.86
UNALLOCATED
10903.95
86315.07
235900.00
149584.93
0.37
*AL
213446.17
2918349.19
3034498.00
116148.81
0.96
MINUTES
HUTCHINSON PLANNING COMMISSION
.) TUESDAY, NOVEMBER 20, 1984
I
1. CALL TO ORDER
The regular meeting of the Hutchinson Planning Commission was called to
order by Chairman Larry Romo at 7:30 pm., with the following members
present: Marlin Torgerson, Roland Ebent, Thomas Lyke, Shu -Mei Hwang,
Don Erickson and Chairman Romo. Members absent: Elsa Young. Also
present: City Administrator Gary D. Plotz, Director of Engineering
Marlow V. Priebe, and City Attorney James H. Schaefer.
2. MINUTES
The minutes of the regular meeting dated October 16, 1984, were approved
as presented on a motion by Mr. Torgerson. Seconded by Mr. Ebent, the
motion carried unanimously.
3. PUBLIC HEARINGS
(a) CONTINUATION OF VARIANCE REQUEST AS SUBMITTED BY ROBERT MCGEE
Chairman Romo reconvened the continued hearing with the reading of
publication 03322 as published in the Hutchinson Leader on
. ? Thursday, October 4, 1984. The request is for a 3' variance to
allow the construction of a double garage 3' from the sideyard
property line.
A survey showing the present and proposed buildings on the property
was submitted to the Planning Commission as had been requested.
The drawings showed that the garage was proposed to be 212" from
the west property line which would require a 3110" variance.
Mr. Robert McGee was present to state that he intends to build a
house onto the basement that is now located on the property and
needs an attached double garage. He keeps a motorhome and boat in
the garage that is to the rear of the property. Mr. McGee also
stated that he has already paid for curb and spillway in the front
for the purpose of putting in a driveway.
City Administrator Plotz explained that a frontyard variance would
not be necessary as the house was inconformance with others in the
neighborhood. He also noted that there was 29' from the duplex on
the west of the property, providing ample room for the proposed
garage. As the whole project (adding the house and garage) would
improve the aesthetics of the property, staff recommended the
variance be approved. Mr. Torgerson noted that putting a garage on
the other side in line with the existing garage would also require
• a variance.
1
After discloion, Mr. Torgerson made a motion to close the hearing.
Seconded by Mr. Erickson, the motion carried unanimously and the
hearing was closed at 7:38 p.m.
Mr. Torgerson made a motion to recommend to City Council approval •
of the variance as requested. Seconded by Mr. Erickson, the motion
carried unanimously.
(b) CONSIDERATION OF REQUEST FOR REZONING AS SUBMITTED BY KABLE,
BUECHELE AND BACON
Chairman Romo opened the hearing at 7 :39 pm. with the reading of
Publication #3334 as published in the Hutchinson Leader on
Thursday, November 8, 1984. The request is to rezone lots 1 and 2
Block 31, South 112 City from R -2 (Multiple Family Residence
District) to C -3 (Central Commercial District).
Mr. and Mrs. Tom McClure of 325 Glen Street South were present to
state their objection to the request. As neighboring property
owners (to the west), they were concerned about the whole block
eventually becoming commercial. They felt that since no part of
this block was commerical, it should remain residential. They also
presented a letter of objection to the rezoning from Mabel Kreft,
345 S. Glen. Ms. Linda Ziemer, .315 Glen Street was also present to
state her objection. She was concerned about increase in traffic
in the alley. She felt having a residential area near downtown
might better serve the needs of the elderly.
Director Priebe explained that the comprehenisve plan indicated
that commercial zoning would be extended from Main Street to Glen
Street and from the river to Fourth Avenue, so the proposal is in
accordance with the comprehensive plan. Chairman Romo further
explained that the trend in use of that property would be toward
commerical.
Mr. Roger Kable was present to explain that the property owners
intend to tear down the existing houses within the next five years
and then restore it. There are no specific plans for development.
Director Priebe explained that when something is rezoned, it should
be done so with the feeling that anything provided for in that
zoning be acceptable to the area. It would not be good practice to
zone for a specific project as there would be no guarantee that
that project be done.
Mr. Ron Horswel1, Rt. 3, (owns adjoining property at 326 Franklin)
was present to state that if the rezoning was allowed, they should
be equally able to rezone the adjoining lots so that the whole east
half of the block would be C -3. They have paid for commerical type
street and would also like to be rezoned.
In regard to property values, it was the consensus of those present
that surrounding property values would go up for commercial use,
however, values might go down as residential use. Dr. Lyke commented .
that the property owners might find themselves in a position where
they would have to sell and might not have a commercial buyer. He
2
also exproed concern about what the inteded character of that
neighborhood is to be.
After discussion, Mr. Torgerson made a motion to close the hearing.
. Seconded by Mr. Ebent, the motion carried unanimously and the
hearing was closed at 8:15 p.m.
Mr. Ebent made a motion to recommend to City Council the rezoning
of the two lots as requested from R -2 to C -3. The motion was
seconded by Mr. Torgerson. A roll call vote was taken and the
motion carried with Mr. Torgerson, Mr. Ebent and Chairman Romo
voting "aye ", Mr. Hwang and Dr. Lyke voting "nay ". Mr. Erickson
abstained from voting.
(c) CONSIDERATION OF A REQUEST FOR A SIGN VARIANCE AS SUBMITTED BY
MIDCONTINENT THEATRE
Chairman Romo opened the hearing at 8:17 p.m. with the reading of
publication 93335 as published in the Hutchinson Leader on Thurs-
day, November 8, 1984. The request is for a variance to allow the
addition of two 3' by 14' by 12" deep lighted panels to the
existing marquee on the State Theatre Building, for the purpose of
providing a third reader board for the third theatre.
Mr. Russ DeCurtins, representing MidContinent Theatre, was present
to explain the request. He submitted an ar'tist's drawing of what
the sign will look like when it is complete.
Staff recommendation was favorable with the stipulation that the
three reader boards be uniform in appearance. Mr. DeCurtins stated
that his company would be willing to comply with the wishes of the
City in that regard, ie, taking out the light bulbs, repainting
around the middle sign, etc. Mr. Hwang asked if they had
considered replacing the signs altogether with signs that are
against the building, and if Mr. DeCurtains knew if the existing
marquee would support the weight of the two additional panels. Mr.
DeCurtains responded that the construction of the marquee is steel
with wood skins and felt that it would be able to support it.
After discussion, Mr. Torgerson made a motion to close the hearing.
Seconded by Mr. Hwang, the motion carried unanimously and the
hearing was closed at 8 :40 p.m.
Mr. Torgerson made a motion to recommend to City Council approval
of the variance as requested contingent upon 8' clearance being met
and that all three signs on both sides be uniform in appearance --
uniformity to be determined by City staff. Seconded by Mr.
Erickson, the motion carried unanimously.
(d) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT AS SUBMITTED
BY HUTCHINSON MANUFACTURING
Chairman Romo opened the hearing at 8:40 P.M. with the reading of
. publication 93336 as published in the Hutchinson Leader on
Thursday, November 8, 1984. The request is for a conditional use
3
permit to allow the construction of a 26' by 60' addition (metal
storage building) on the southwest corner of the main building of
Hutchinson Manufacturing located on Hwy. 7 West in an IC -1 zone.
City Administrator Plotz explained that there had been no objection •
to the request. Staff had recommended that a 40' easement be
obtained for a planned service road parallel to Hwy. 7 for sometime
in the future. Mr. Tom Daggett of Hutchinson Manufacturing had
expressed to Mr. Plotz that he was opposed to the request for an
easement.
It was the consensus of the Planning Commission that as the request
was a reasonable one for that zone the conditional use permit
should be granted without being contingent upon the easement. It
was noted by Director Priebe, however, that the intent of the City
to acquire such an easement should be recorded with the conditional
use so that it is a matter of record.
Mr. Torgerson made a motion to close the hearing. Seconded by Mr.
Hwang, the motion carried unanimously and the hearing was closed at
8 :45 p.m. Mr. Torgerson made a motion to recommend to City Council
approval of the conditional use permit as requested without the
easement contingency, but that the intent of the City to obtain the
401 easement for service road purposes be recorded. Seconded by
Mr. Erickson, the motion carried unanimously.
(e) CONSIDERATION OF CONDITIONAL USE PERMIT AS SUBMITTED BY WILBERT
SCHLUETER (SCHLUETER REFRIGERATION)
Chairman Romo opened the public hearing at 8:46 p.m. with the
reading of publication #3337 as published in the Hutchinson
Leader on Thursday, November 8, 1984. The request is for a
conditional use permit to allow the construction of a 12' by 40'
leanto on the northside of their building located on Hwy 7 west
in an IC -1 zone.
There was no one present who objected to the request. Staff had
recommended that the City obtain a 40' easement parallel to Hwy 7
for a planned service road. It was the consensus of the Planning
Commission that the request was a reasonable one and should not be
contingent upon acquiring the easement. It was recommended,
however, that the City's intent to acquire the 40' easement for
service road purposes be recorded.
A concern about a leanto becoming an eyesore was brought up. It
was determined that the leanto would have to meet building code
specifications.
Mr. Erickson made a motion to close the hearing at 8:50 pm.
Seconded by Mr. Torgerson, the motion carried unanimously. Mr.
Erickson made a motion to recommend to City Council approval of the
conditional use permit as requested without the easement
contingency, but that the intent of the City to acquire the 40, .
easement for a planned service road be recorded. Seconded by Mr.
Torgerson, the motion carried unanimously.
4
0
0
J (f) CONSIDERATION OF REZONING AS REQUESTED BY ROBERT HORNICK
Chairman Romo opened the hearing at 8:53 p.m. with the reading of
publication 63338 as published in the Hutchinson *Leader' on
Thursday, November 8, 1984. The request is for the rezoning of the
properties located at 29 4th Ave. N.W., 35 4th Ave. N.W., and 402
North Main Street from R -2 (Multiple Family Residence District) to
C -2 (Automotive Services District).
Director Priebe was present to state that the Comprehensive Plan
does show extension of the commerical zone at least as far west as
the lots requested, but not necessarily as far north.
Mr. Robert Hornick, 6020 Stoneybrook Court, Minnetonka, was present
to explain the request. He stated that he intends to expand and
remodel the present gas and grocery store that is located on the
corner of Hwy. 7 West and 15 North. Due to the expansion, he would
need more property for parking purposes. Contingent upon the
rezoning, he will purchase the Hoeft property (29 Fourth Ave.
West). They then intend to move their house to another property
(for which they have already received a conditional use permit.)
Mr. Wayne Kasich, 45 4th Ave. N.W., neighboring property owner was
present to state his objection to the request. He stated that "Bob
has not been a good neighbor," as the basis for his objection. He
went on to site incidences of violation of the weed ordinance (not
keeping the property mowed), location of and use of the dumpster
for dead minnows (odor and litter), privacy fence was not painted
until it was finally painted by neighboring property owner (Hoeft),
sidewalk not being shoveled and an old bulk truck sitting behind
the gas Hutch attracting neighborhood children (safety). Mr.
Kasich also stated that he thought IC -1 would be better zoning for
the area. He then submitted documentation of his complaints to the
Planning Commission.
Mr. Daniel Wink of 35 4th Ave. N.W., owner of property included in
the request presented a petition signed by notified property owners
stating their objection to the rezoning. Mr. Wink stated that he
had no objection to the rezoning if the property were taken care
of. He agreed with Mr. Kasich's explanation of maintenance of the
area. Mr. Ron McGraw, representing property owner Helen Zeleny,
stated Mrs. Zeleny's objection to the request, noting that it would
change the character of their residential neighborhood. He also
pointed out that the Comprehensive plan does not include the north
half of the Zeleny property as commercial. Ms. Diane Ekstrom, 480
Main Street North, stated she would like the area to remain
residential. Mr. Elton Lueck, 94 5th Ave. N. W., stated he would
like to keep the area residential.
• Mr. Hornick responded to Mr. Kasich's complaints, stating that how
he was working to remedy each of the problems sited. He presented
pictures to the Planning Commission showing how he might use these
ideas from other stations to solve the problems, as well as a
1
possible siteplan for the proposed expanAn and remodeling.
Mr. Erickson stated that the City would have much more control
(ability to provide assurances for compliance with wishes of the
neighborhood) with IC -1 zoning. Mr. Hornick responded that he
preferred to Zone C -2 and comply with requirements of that zone.
Director Priebe pointed out that there are specific requirements
for service stations in C -2 zoning.
Mr. McGraw asked if the granting the request might be spot zoning
as the character of the area is residential. Chairman Romo stated
that it was not spot zoning as it adjoined C -2 and he noted that he
thought the trend for use of that property would definitely be
commerical (ie, After Hoeft`s move their house, the property would
no longer be rebuilt upon as residential).
After further discussion, Mr. Torgerson made a motion to close the
hearing. Seconded by Mr. Erickson, the motion carried unanimously
and the hearing was closed at 9:40 pm. Mr. Erickson made a motion
to deny the request. Seconded by Mr. Torgerson, the motion carried
unanimously.
(g) CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE 464, SECTION 9
Chairman Romo opened the hearing at 9:52 p.m. with the reading of
publication #3340 as published in the Hutchinson Leader on
Thursday, November 8, 1984. The request is for an amendment to
include the following in Zoning Ordinance 0464, Section Nine (9),
TABULATION OF DIMENSIONAL REQUIREMENTS FOR ZONING DISTRICTS, to
read as follows: 4. No accessory building shall be erected or
located within any yard other than the rear or side yard; nor shall
it occupy more than 25% of a required rear yard and in no case
within a "R -1" district shall it exceed 1,000 square feet in area.
Accessory buidings shall not exceed fifteen feet in height, shall
be six feet or more from all lot lines of adjoining lots and shall
be six feet or more from any other building or structure on the
same lot.
During discussion it was determined that any R -1 requirements for
accessory buildings also applied to R -2.
Mr. Torgerson made a motion to close the hearing. Seconded by Mr.
Erickson, the motion carried unanimously and the hearing was closed
at 10 :00 pm. Mr. Torgerson made a motion to recommend to City
Council approval of the amendment as requested. Seconded by Dr.
Lyke, the motion carried unanimously.
(h) CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE 0464, SECTION 8.01.1
Chairman Romo opened the hearing at 10 :00 p.m. with the reading of
publication #3341 as published in the Hutchinson Leader on
Thursday, November 8, 1984. The request is for an amendment to
Zoning Ordinance 464, Section 8.01.1 entitled RULES FOR STRUCTURES .
IN DISTRICTS, to read as follows: All stPuetuFSe putted is the
6 -4 1 -47 and 1:5 -1 and p8B dpsta #eta
E
f •
shall be senstpuetsd in aeeePdaRee with the Bni-€epm B"Idicaa Cede
as adapted by the State e€ MIRReseta and the City e€ Hutehlason,
l No residential structure in any district shall have a width of less
. than twenty -four (24) feet at its narrowest point. Width
measurement shall not take into account overhang or other
projections. Such width measurement shall be in addition to the
minimum area per dwelling requirements of this ordinance.
During discussion, it was determined that the amendment should also
include a stipulation stating structures be placed on a foundation.
As this would require that the amendment be republished, Mr.
Erickson made a motion that the hearing be continued until the next
regular meeting. Seconded by Mr. Hwang, the motion carried
unanimously.
4. OLD BUSINESS
None.
5. NEW BUSINESS
(a) CONSIDERATION OF SKETCH PLAN SUBMITTED TO COUNTY BY HERB FILK
(within two mile radius)
The County referred the sketch plan submitted to them by Herb Filk
to the City of Hutchinson for a recommendation as the property lies
within the two mile radius of the City. It was the recommendation
. ) of staff that the sketch plan be approved subject to a subdivision
agreement between the City and the subdivider to provide for an
understanding of how assessments would be paid for if and when the
subdivision were ever annexed into the City of Hutchinson.
Mr. Frank Fay was present to answer any questions about the
request. He read a letter from the Hassan Valley Town Board to the
Hutchinson Planning Commission stating their consideration and
approval of the request. Mr. Fay also stated it would be difficult
to negotiate such an agreement so far in the future.
After discussion, Mr. Erickson made a motion to recommend approval
of the sketch plan as submitted subject to the subdivison agreement
being negotiated by the City staff to protect the interests of the
City in the event the subdivision was ever annexed. Seconded by
Mr. Torgerson, the motion carried unanimously.
(b) CONSIDERATION OF SKETCH PLAN SUBMITTED TO THE COUNTY BY GEORGE
HERBERT
The County referred the sketch plan submitted to them by George
Herbert to the City of Hutchinson for a recommendation as the
property lies within the two mile radius of the City. It was the
recommendation of staff that the sketch plan be approved subject to
a subdivision agreement between the City and the subdivider to
provide for an understanding of how assessments would be paid for
if and when the subdivision were ever annexed into the City of
Hutchinson.
h
As there had been nothing received from the Township regarding this
request, Mr. Hwang made a motion to table this item until we hear
from the township. Seconded by Mr. Torgerson, the motion carried
unanimously.
6. 11DJOIIRNMENT
Mr. Torgerson made a motion to adjourn the meeting. Seconded by Mr.
Ebent, the motion carried unanimously and the meeting was adjourned at
10:25 P.M.
E
•
POPCORN STAND PERMIT:
• Mark D. McGraw Popcorn Stand 831 2nd Ave. S.W.
S.W. Corner of Public Square
•
1985 CIGARETTE LICENSES •
Theodore Beatty
Hutch. Snyder Drug Store
228 Main St. S.
Daniel Blauser, Mgr.
K Mart Corporation
1090 Hwy. 15 S.
•
Charles Boettcher
The Big C
204 4th Ave. N.W.
Curt Bradford
7 West Truck Stop
Hwy. 7 West
John A. Buytaert
J's Pizza Garten
16 Main St. N.
City of Hutchinson
City Hall
37 Washington Ave. W.
Michael J. Commerford
Mike's Mobil Service
105 Main St. N.
Michael J. Commerford
Southtown Mobil
903 Hwy. 15 S.
Jean C. Davison
Davison North Side Grocery
578 Prospect
Thomas Dolder
Scalawags
Hwy. 7 West
Carol Fransen
Carol's Cafe
40 Main St. N.
Edward Harper
West Side Grocery
502 Harrington St.
Ward Haugen
OTC Auto Parts
31 1st Ave. N.E.
R. C. Hornick
One Stop Gas & Grocery
4th Ave. NW & N. Main
Dean Huber
Hutch. Warehouse Grocery
Hwy. 7 West
Leonard Jahnke
Jahnke's Red Owl
242 Main St. S.
Eric Johnson
Johnson's Super Valu
1105 Plaza 15
Walter L. Kelley
Hutch Cafe
122 Main St. S.
Ralph Kerr
V.F.W. Post #906
247 1st Ave. S.E.
David Kramer
Coast to Coast
105 E. Washington
Ruth Ann Lade
7 -West Wash & Dry
Hwy. 7 West
Orville V. Lambert
Lambert's Standard .Service
N. Main & 4th N.E.
Brad Larson
Hutch Bowl, Inc.
Hwy. 7 West
Dick Lenz
Prairie House, Inc.
Hwy. 15 S.
Milton Lueneburg
Family Rexall Drug Store
2 Main St. S.
William C. Leung
Gold Coin Chinese Restaurant
45 Main St. N.
Jim McClure
Linda Messner
LeBistro Cafe
Elks Lodge No. 2427
101 1st Ave. S.E.
225 Washington E.
Glenn Miller, Mgr.
Shopko
1235 Plaza 15 S.
Charles Nelson, Mgr.
Hutch. Mun. Liquor Store
117 Main St. N.
Leonard Odegaard
Christy's
28 Main St. S.
Botolf E. Petersen
3M Magnetic A/V Prod.
Hwy. 22 S.
Gary D. Plotz
Mister Donut
Hwy. 15 S. & Century
Scott Plowman
Plowman's
Hwy. 7 West
Norm Ponsford, Mgr.
Tom Thumb Food Market
1115 Hwy. 7 West
Robert Pulley, Mgr.
Pamida
1000 Hwy. 15 S.
Brian L. Reckow, Mgr.
Crow River Country Club
Box 9
Emil C. Rix
Downtown Standard
104 Main St. N.
Cliff Roiger, Mgr.
American Legion Post 96
35 2nd Ave. S.
Bruce Santelman
Country Kitchen
Hwy. 7 East
Scott Schmidt
Erickson 011 Products
11 4th Ave. N.E.
Vernon Showalter, Mgr.
Happy Chef
Hwy. 7 West
R. H. Teuber
3M Tape Plant
Hwy. 22 S.
George M. Thelen
George's Food -N -Fuel
600 Adams
Mark Thoma, Mgr.
Erickson Big "D" & Valu Drug
140 1st Ave. S.E.
Joseph Wesley
Wesley's Pharmacy
34 Main St. S.
Myron E. Wigen, Jr.
Wigen Chevrolet
Hwy. 7 East
POPCORN STAND PERMIT:
• Mark D. McGraw Popcorn Stand 831 2nd Ave. S.W.
S.W. Corner of Public Square
• POLICE DEPARTMENT MEMORANDUM
FROM
SUBJECT
is
w * w
GAMBLING LICENSES
DATE December 19, 1984
I recamnend approval of the following applications for gambling
licenses: AMERICAN LDGICN
101• 1 m D 0 41 am • 9
• • is i�• a r
V.F.W.
It should be noted that several organizations have not reapplied
for licenses. This is probably a result of anticipated changes in
the law this coming session. The information I have is that the State
will take over gambling and bingo licensing. This may be true but, until
the time it happens, the City should continue to require licenses. I
intend to require those groups that haven't reapplied to cease any
gambling or bingo im ediately upon expiration of their licenses.
You may wish to consider rebates to current license holders should
the State require a license from them souetiine during the caning year.
Mayor Bob Stearns
375 1st Avenue N.W.
Hutchinson, MIN 55350
Dear Mayor Stearns:
0
115 South Jefferson Street
Hutchinson, Minnesota 55350
(612) 587 -6564
December 12, 1984
This letter shall serve as notification that the following
individuals have been recommended and will accept appointment to the
Senior Center Advisory Board.
Helen Plaisance -
2
year
term
Norine Riesberg -
2
year
term
Bud Willard -
2
year
term
Helen Plaisance and Norine Riesberg's terms will expire on
December 31, 1984, however, they are both accepting reappointment to
another two year term. Harold Beytien's two year term will also expire
on December 31, 1984 and will be replaced by Bud Willard.
Additional board members are Elaine Black, Ruth Engel, Arnold
- Rotzien, Leonard Schuft and Emma Lake.
We ask that you consider designating a board chairperson; Arnold
Rotzien has expressed his willingness to serve as chairperson if so
desired.
We ask that you consider these appointments as soon as it is
convenient at an upcoming City Council Meeting. Should you have any
questions please feel free to contact me at the Senior Center.
Thank you for your attention to this matter.
Sincerely,
Barb Haugen
Senior Center Coordinator
cc: Gary Plotz
City Administrator
-/ — a /
M E M 0
04UTCHINSON
FIRE DEPARTMENT
205 Third Avenue South East
HUTCHINSON, MINNESOTA 55350
Chief., Orlin "Butch" Henke
DATE December-15,-1984
T0: MAYOR AND CITY COUNCIL
FROM: — —
BUTCH HENKE FIRE CHIEF
— — — — — — — — — — — — — — — — — — — — — — — — — — —
SUBJECT: APPOINTMENT OF OFFICERS FOR 1985
At our regular meeting December 3, 1984 we held our elections for
Officers for 1985, with the following results.
FIRE CHIEF
Orlin H. Henke .
• 1st Asst Chief
Richard Popp
2nd Asst Chief
Bradley Emans
Captains 5 ea.
Harvey Kemper
Mike Monge
Howard Riggle
James Brodd
John Reynolds
Lieutenants 5 ea.
Randy Redman
Gary Hotovec
John Burks
John Madson
Tim Schloeder
Secretary
Mark Christensen
Treasurer
Gary Henke
0
Request that the Firemen listed above be appointed to these positions
by the City Council.
12) 587 -5151
f/UlIH' C/TY OF HUTCH/NSON
. 37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M 0
DATE: December 17th, 1984
TO: Mayor and City Council
FROM: Building Official
RE: ICBO Seminar on the Uniform Fire Code
In Conjunction with the Annual Institute for Building Officials
Request permission for George Field, James Marka and myself, to attend the
29th Annual Institute for Building Officials on January 16- 17 -18, 1985.
We will be staying over night for 2 nights.
Registration Fees are $90.00 each plus motel. See attached brochure.
This is a budgeted item.
HP /pv
attachment
0
Homer Pittman
Building Official
E
ICBO SEMINAR ON THE UNIFORM FIRE CODE
January 16 -18, 1985
In Conjunction with the Annual Institute
for Building Officials
This 2 1/2 day seminar has been developed at the request of the North Star Chapter -
ICBO and the University of Minnesota. It is intended primarily for fire service
personnel, building officials, and designers having a responsibility for enforcement
of the provisions of the Uniform Fire Code, either in inspection or plan review
roles. Primary benefits will be to personnel with some knowledge of the code
who wish to sharpen their skills in understanding and applying its various provi-
sions. The basic text for the seminar will be the Uniform Fire Code. Participants
should brin Code books. References to the Uniform Building Code or other codes
wi occur wen necessary to clarify responsibilities designated by the Fire
Code.
Instruction addresses such subjects as: •
- Fire - protection systems and appliances
- Maintenance of exit ways and fire walls
- Special occupancies and processes
- Administrative duties
- Storage, distribution and use of flammable and combustible liquids
- Compressed gases, cyrogenic fluids, explosives, hazardous chemicals, high -piled
stock, and LPG
GENERAL INFORMATION
Enrollment: Participants will register and pay the fee for the Annual Institute
for Building Officials (brochure and registration form enclosed). Lunches and
refreshment breaks will be shared with other Institute attendees. Lodging information
is provided in the Institute brochure. Workbook and handout materials will
be provided.
CEUs: Participants will be issued a certificate of participation and Continuing
Education Units (CEUs). This seminar qualifies in every respect to the standards
established by the Council on Continuing Education Units. Participants must
attend the full 2 1/2 days (from 1:00 p.m., January 16 through 4:30 p.m., Jan-
uary 18) to receive CEUs.
ICBO certified instructors: Robert Miller and William Tomes. 0
General Session
Wednesday,
January 16
8:00 a.m.
Registration and Coffee
9:00
Welcome
Gordon J. Amundson
Associate Director
Department of Conferences
University of Minnesota
Minneapolis
D. George Olson
Supervisor
Building Inspections
City of Minneapolis
Richard Brooks
Director
Minnesota Division of Building
Codes and Standards
Department of Administration
St. Paul
9:15
'Humor in the Workplace"
Anthony V. Bouza
Chief of Police
City of Minneapolis
10:15
Break
.10:45
'Men and Women Working Together"
Jeri M. 14cArthur
Assistant Professor
Department of Speech -
Communication
University of Minnesota
Minneapolis
11:30 'Division of Codes and Standards
Update"
Richard Brooks
112:00 Lunch
1:00 p.m. 'Silent Communication Power"
Dr. E. Louis Mahigel
President
Human Communication Institute, Inc.
Edina
Building Session
ICBO Uniform Fire Code Seminar will take the
place of a Building Session this year. Please
see enclosed flyer.
4:30 Adjourn
-3- -4-
Electrical Session
Thursday, January 17
8:00 a.m. Registration and Coffee
8:30 "Hospital Wiring: Changes and
Revisions in Code Requirements'
Steve Benesh
Project Engineer
Square D Company
Oshkosh, Wisconsin
10:00 Break
10:30 "Testing and Certification of H ltal
Equipment"
Steve Benesh
12:00 Lunch
1:00 p.m. "Hazardous Location Fundamentals
and Products"
Peter Kurtz
North Central States
Representative
Killark Company
Minneapolis
Bob Clerkin
Operations Manager
Killark Company
St. Louis, Missouri
Dick Botsford
North Central District
Sales Manager
Killark Company
Libertyville, Illinois •
2:30 Break
3:00 "Use of Electri-Flex and Liquid
Tite Conduit`
Peter Lee
President
' Lee - Noonan Company
Minnetonka
Tom Latura
• Regional Sales Manager
Electri -Flex Company
Roselle, Illinois
.5.
�7
3:45 p.m. Code Panel - Members will answer
Mechanical Session
Thursday, January 17
8:00 a.m. Registration and Coffee
8 :30 "Final Inspection and Safety Procedure!
in Furnace Testing"
Archie Smith, Jr.
Factory Representative
Coleman Company
Minneapolis
10:00
Questions on the National Electrical
Housing Session
"Class B Venting"
Code and Inspector's Problems
John Lampert
'
Utilization Engineer
Bill Bickner
Thursday, January 17
Area Representative
8:00
a.m. Registration and Coffee
1:00 p.m.
State Board of Electricity
- Minnegasco Energy Center
Stillwater
8:30
"Retrofitting Older Homes"
3:00
Field Trip Debriefing
4:30
-Air Infiltration
Friday, January
Larry Seekon
1'
8:00 a.m.
- Basement Foundation Insulation
8:30
Supervisor
Michael M. McAlister
Electrical Inspections
„
Director of Energy and Weatherization
City of Minneapolis
Ramsey and Washington Counties
Elroy Berdahl
Vadnais Heights
Code Administrator
10:00
Break
Minnesota Division of
Energy Consultant
!
Building Codes and
10:30
"Mobile Home Retrofitting”
Standards
Michael M. McAlister
St. Paul
12:00
Lunch
Ed Turner
1:00
p.m. Field Trips: (choose one)
Electrical Inspector
- Minnegasco Energy Center
City of Hopkins
- Minneapolis Waterworks
4:30
Adjourn
or Roundtable Discussion
3:00
Field Trip Debriefing
4:30
Adjourn
Friday,
January 18
8:00
a.m. Registration and Coffee
8 :30
"Mechanical /Plumbing Basics"
Jack Mueller
Certificate of Occupancy Inspector
•
City of St. Paul
10:00
Break
!
JOINT SESSION WITH MECHANICAL
10:30
"Boilers and Venting"
George Kemp
Manufacturer's Representative
Weil- McLain
Minneapolis
12:00
Lunch
1 1:00
p.m. Adjourn
Mechanical Session
Thursday, January 17
8:00 a.m. Registration and Coffee
8 :30 "Final Inspection and Safety Procedure!
in Furnace Testing"
Archie Smith, Jr.
Factory Representative
Coleman Company
Minneapolis
10:00
Break
10:30
"Class B Venting"
John Lampert
'
Utilization Engineer
Minnegasco
Minneapolis
12:00
Lunch
1:00 p.m.
Field Trips: (choose one)
- Minnegasco Energy Center
- Minneapolis Waterworks
or
Roundtable Discussion
3:00
Field Trip Debriefing
4:30
Adjourn
Friday, January
18
8:00 a.m.
Registration and Coffee
8:30
"Wood Burning Stoves and Class
A Chimneys"
Oscar Hallgren
Sales Representative
MacArthur Company
St. Paul
Bob Oberg
Engineering Representative
Van Packer Company
Chicago, Illinois
Paul Stegmeier
Energy Consultant
St. Paul
10:00 Break
-6-
-7 - 8
JOINT SESSION WITH HOUSING
:30 a.m. "Boilers and Venting'
George Kemp!
Manufacturer's Representative
Well - McLain
Minneapolis
:00 Lunch
JOINT SESSION WITH PLUMBING
:00 p.m. "Uniform Mechanical Code Update'
Douglas Schwab
Chief Plumbing inspector
City of St. Paul
:30 'Ventilation in Super - Insulated
Housing and Fiberglass and Underground
Ducting'
William Amey
Warm Air Inspector
City of St. Paul
Dennis Meyer
Air Handling Specialist
Manville Corporation
Oakbrook, Illinois
Barrett Moen
Sales Representative
MacArthur Company
St. Paul
Jack Mueller
Certificate of Occupancy Inspector
City of St. Paul
:30 Adjourn
•
-9-
Friday, January 18
8:00 a.m. Registration and Coffee
8:30 "Plumbing Code Update and Review"
Bud Lichliter
Chief Plumbing Inspector
City of Minneapolis
10:00 Break
10:30 "Plumbing Code" continued
12:00 Lunch
-10-
-11-
JOINT SESSION WITH MECHANICAL
Plumbing Session
1:00 p.m. "Uniform Mechanical Code Update'
Thursday,
January 17
1:30 "Ventilation in Super - insulated
8:00 a.m.
Registration and Coffee
Housing and Fiberglass and Underground)
Ducting"
8:30
"Septic Systems-Private Waste'
William Amey
Jerry Canfield
Warm Air Inspector
Staff Engineer
City of St. Paul
Minnesota Pollution Agency
Roseville
Jack Mueller
10:00
Break
Certificate of Occupancy Inspector
City of St. Paul
10:30
"Septic Systems" continued
4 :30 Adjourn
James L. Anderson
Soils Specialist
University of Minnesota
St. Paul
12:00
Lunch
1:00 p.m.
Field Trips: (choose one)
-
- Minnegasco Energy Center
- Minneapolis Waterworks
or
Roundtable Discussion
3 :00
Field Trip Debriefing
4:30
Adjourn
Friday, January 18
8:00 a.m. Registration and Coffee
8:30 "Plumbing Code Update and Review"
Bud Lichliter
Chief Plumbing Inspector
City of Minneapolis
10:00 Break
10:30 "Plumbing Code" continued
12:00 Lunch
-10-
-11-
12) 587 -5151 W
CITY OF HUTCH /NSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M 0
DATE: December 17th, 1984
TO: Mayor and City Council
FROM: Director of Engineering
RE: City Engineers Association
Request permission to attend Annual Winter Meeting of the City Engineers
Association in Brooklyn Park January 23 -25, 1985. This is a budgeted
conference.
0
MVP /pv
0
Marlow V. Priebe
Director of Engineering
0
0
• POLICE DEPARTMENT MEMORANDUM DATE December 13, 1984
0
0
Dean M. O'Borsky, Chief of Police
SUBJECT Parking Near Fitness Center
I have looked at the area near the Fitness Center and talked to the
proprietor.
It appears that there is a potential hazard by allowing vehicles to
park on the street at that location. Cars exiting and entering from both
the Pizza Hut and the Fitness Center pose a visibility problem.
I therefore propose that parking be prohibited on the north side of
South Grade Road from Lynn Road to a point approximately 50 feet west of
the westernmost driveway of the Fitness Center.- I do not believe that it
is necessary to restrict parking on the south side of Lynn Road at this time.
DMO:nb
0
• SECTION 715:20
SUBDIVISION 17
9
ORDINANCE NO. 29/84
AN ORDINANCE REGULATING THE PARKING OF MOTOR VEHICLES AND
OTHER VEHICLES ON CERTAIN STREETS OF THE CITY OF HUTCHINSON,
MINNESOTA AND PROVIDING PENALTY FOR VIOLATION THEREOF
THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, DOES ORDAIN:
SECTION I. It shall be unlawful for any firm, person or corporation to
park a motor vehicle or other vehicle in the City of Hutchinson on the north
side of South Grade Road from Lynn Road to a point approximately 50 feet west
of the westernmost driveway of the Fitness Center.
SECTION II. Any person violating any of the provisions of this ordinance
shall, upon conviction thereof, be punished by a fine of not more than Three
Hundred Dollars ($300.00) or by imprisonment for a period of not more than
ninety (90) days.
SECTION III. All ordinances and parts of ordinances inconsistent with
this ordinance are hereby repealed. .
SECTION IV. This ordinance shall be in force and affect from and after
its publication.
Adopted by the City Council this day of , 1985.
Robert H. Stearns
Mayor
ATTEST:
Gary D. Plotz
City Clerk
0
E
• RESOLUTION NO. 7938
•
•
0
RESOLUTION AUTHORIZING REDUCTION OF ELECTRIC AND GAS RATES
BY HUTCHINSON UTILITIES COMMISSION
WHEREAS, the Hutchinson Utilities Commission has requested approval to
reduce the electric and gas rates for the users,
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT the Hutchinson Utilities Commission is hereby authorized to put into
effect an adjusted electric rate so as to reflect approximately a $300,000 re-
duction and adjusted gas rates to reflect approximately a $200,000 reduction.
The adjusted rates are attached to this Resolution.
Adopted by the City Council this 20th day of December, 1984.
ATTEST:
Gary D. Plotz
City Clerk.
Robert H. Stearns
Mayor
7_Z�_'
• RESOLUTION NO. 7943 •
CITY OF HUTCHINSON
RESOLUTION FOR PURCHASE
The Hutchinson City Council authorizes the purchase of the following:
ITEM
COST
PURPOSE
DEPT.
BUDGET
VENDOR
2 Electronic Air Cleaner
1398.22
Air Purification
Fire
Funds
Crow River
Hall
Availabla
Mechanical
Const.
1r
The following items were authorized due to an emergency need:
ITEM COST PURPOSE DEPT. BUDGET VENDOR
Date Approved:
Motion made by:
Seconded by:
December 20, 1984
Resolution submitted for Council action
by:
7 -c
ORDINANCE NO. 30/84
AN ORDINANCE EXTENDING THE CORPORATE LIMITS OF THE
CITY OF HUTCHINSON TO INCLUDE CERTAIN UNINCORPORATED
TERRITORIES BORDERED BY LAND WITHIN THE CITY
LIMITS AND ABUTTING THEREON
WHEREAS, certain territory described below is not
presently included within the corporate limits of any incor-
porated city or burrough; and
WHEREAS, the land is unplatted, does not exceed 200 acres
in area, and 100% of the owners of said land have petitioned
the City Council of the City of Hutchinson for annexation and
the property is deemed to be urban or suburban in character;
THE CITY COUNCIL OF HUTCHINSON DOES ORDAIN:
SECTION 1. Territory Annexed; The corporate limits of
the City of Hutchinson, Minnesota, are hereby extended to
include the uplatted territory as follows:
Commencing at the NE corner of the SE a of
Section 2, T116N, R30W, McLeod County, Minnesota;
thence South along the East line of said Section
2, a distance of 649.00 feet; thence West, a
distance of 1700.00 feet; thence North, a distance
of 150.00 feet; thence West 260.00 feet to the
point of beginning; thence continuing West, a
a distance of 740.00 feet; thence South to a
point on the extension of the North line of
"First Addition to Maryview" said line being the
North line of the Roger Stearns Property; thence
Easterly along said North line of Roger Stearns
740 feet; thence North to the point of beginning.
Containing 6.8 acres.
SECTION 2. Filing. The City Clerk is directed to file
certified copies of this ordinance with the Secretary of State,
County Auditor of McLeod County, the Town Clerk of the effected
township and the Minnesota Municipal Board.
SECTION 3• Effective Date of Annexation. This ordinance
takes effect upon the passage and publication and the filing
of certified copies as directed in Section 2 and approval by
7— d-1
0 0
the Minnesota Municipal Board.
Adopted by the City Council this day of
, 1984.
Robert H. Stearns, Mayor
ATTEST:
Gary D. Plotz, City Clerk
11
0
•
•
0 0
RESOLUTION NO. 7944
AMENDMENT TO RESOLUTION NO. 7757 ENTITLED
"REQUEST FOR ANNEXATION"
WHEREAS, on the 22nd day of May, 1984, the City Council
of the city of Hutchinson adopted Resolution No. 7757
entitled "Request for Annexation ", whereby the city of
Hutchinson petitioned for annexation'of four tracts of
property legally described as:
1. The East 33 feet of the North 3/4 of the NE J of
Section 12, Township 116 North, Range 30 West.
Lynn Township.
2. The West 33 feet of the NW J of Section 7, Township
116 North, Range 29 North. Hassan Valley Township.
3. The North 33 feet of the NW J of Section 12,
Township 116 North, Range 30 West, from School Road
to County State Aid Highway No. 7. Lynn Township.
4. The South 33 feet of the SW a of Section 1, Township
116 North, Range 30 West, except the West 600 feet and
except the East 900 feet. Lynn Township.
AND, WHEREAS, it has been determined that tracts three
and four thereof are not 60% or more bordered by territory
already included within the city limits,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF HUTCHINSON, THAT resolution No. 7757 adopted by the
Hutchinson City Council on the 22nd day of May, 1984 is
amended by deleting the request for annexation of Tract Three
legally described as: The North 33 feet of the NW J of Section
12, Township 116 North, Range 30 West, from School Road to
County State Aid Highway No. 7. Lynn Township. and Tract Four
legally described as: The South 33 feet of the SW J of
Section 1, Township 116 North, Range 30 West, except the
West 600 feet and except the East 900 feet. Lynn Township.
. Adopted by the City Council this 20th day of December , 1984.
ATTEST:
Robert H. Stearns, Mayor
Gary D. Plotz, City Clerk
7 7-4�1,
0
0
RESOLUTION NO. 7946
0
TRANSFERRING $100,000 FROM GENERAL FUND TO
RECREATION BUILDING AND POOL CONSTRUCTION FUND AND
TRANSFERRING $135,000 FROM FEDERAL REVENUE SHARING
FUND TO RECREATION BUILDING AND POOL CONSTRUCTION FUND
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA:
THAT $100,000 is hereby transferred from the General Fund to the Recrea-
tion Building and Pool Construction Fund, and
THAT $135,000 is hereby transferred from the Federal Revenue Sharing Fund
to the Recreation Building and Pool Construction Fund, and
FURTHER THAT the purpose of the transfers is for construction and all
associated costs of a recreation building and pool.
• Adopted by the City Council this 20th day of December, 1984.
ATTEST:
Gary D. Plotz
City Clerk
Robert H. Stearns
Mayor
7 -1,
(612) 879 -2311
f/UTCH" CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M O R A N D U M
DATE: December 20, 1984
T0: _ _ Mayor &_City Council _ _ _ _ _ _ _ _ _ _ _
FROM: _ _ Water Billing_DeQartment _ _ _ _ _ _ _ _ _ _
SUBJECT: _ _ Delinquent Water Accounts_ _ _ _ _ _ _ _ _ _
A listing of the delinquent water accounts follows. It is recommended
water service be discontinued on Friday, December 28, 1984 at Noon.
1- 045 - 0142 -041
T a Kichler
3rd Ave. SE
Hutchinson MN 55350
142 3rd Ave. SE.
71.82
cc: Ron McGraw
Promises to pay 12120
and 1/2/85
1- 395 - 0635 -041
Sheldon Crouse
635 Franklin St.
Hutchinson MN 55350
635 Franklin Street
27.25
1- 420 - 0115 -022
Robert Finch
115 Glen Street South
Hutchinson MN 55350
115 Glen Street South
55.37
CoLoren Lickfelt
Garden Road
Hutchinson MN 55350
1- 070- 0312 -061
1- 270- 0726 -041
Mike Fusaro
Arlene Otto
312 4th Ave. SW
726 Brown Street
Hutchinson MN 55350
Hutchinson Mn 55350
312 4th Ave. SW
726 Brown Street
62.30
46.03
cc: Ben Piehl
cc: Bev Wangerin /Shirley Kronbach
314 Boulder St.
105 Judson Road
Hutchinson MN 55350
Hutchinson MN 55350
1- 395 -0645 -022 1- 395 - 0745 -011
Andrew Ross Darla Smith
645 Franklin Street 745 Franklin Street
Hutchinson MN 55350 Hutchinson Mn 55350
645 Franklin Street 745 Franklin Street
54.02 94.86
cc: John Wagner
825 Grove Street
Hutchinson MN 55350
1 -420- 0506 -092
Kerry Schmidz
506 Glen Street
Hutchinson MN
506 Glen Street
71.69
1 -455- 0316 -071
Gary Piehl
South 316 Grove Street
55350 Hutchinson Mn 55350
South 316 Grove Street
46.66
/"
I- 0 -0024 01
1 -680- 0018 -051
Wil am Mak an
Harl nd ns
Christy's
246 3rd Ave. SE
24 Je a son St. South
18 Main Street
North
Hutchin on MN 55350
Hutchinson Mn
55350
24 Jef on St. South
18 Main Street
North
71.76
219.55
Cokato MN 55321
cc: Wally Teich - c/o
Citizen's Bank
Bldg.
Hutchinson MN
55350
1- 685 - 0441 -071
Mrs. Hazel Reyn
441 Main Street
Hutchinson MN
441 Main Street
74.26
1- 685 - 0605 -091
3lds Alton Wicklund
South 605 Main Street
55350 Hutchinson MN 55350
South 605 Main Street
149.35
[- c5- 0500 -0
3- 535 - 0406 -081
Wil am Mak an
Mark Paulson
415 ird t. North
246 3rd Ave. SE
Marsha 1 56258
Hutchinson Mn 55350
500 er Street
406 Huron Street
99.79
30.35
cc: Ca& Steve Wick
7n%
cc: Art Hagen
535 Ma t South
Hwy 12 P.O. Box 141
Hutchi 55350
Cokato MN 55321
40
1- 680 -0037 -021
Cameo Cleaners
37 Main Street North
Hutchinson Mn 55350
37 Main Street N.
356.51
Ron Me Graw
1- 965- 0315 -011
Jerry Carlson
315 Washington Avenue West
Hutchinson MN 55350
315 Washington
75.32
Pi
E
0
12) 587 -5151 1W
H�rcH' CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
December 14, 1984
M E M O R A N D U M
TO: MAYOR AND CITY COUNCIL \
FROM: PERSONNEL COORDINATOR , \}j
RE: VOLUNTARY GROUP TERM LIFE INSURANCE PROGRAM
You received "For Your Information " - the attached letter which
was sent to all cities by PERA about a month ago. Employees
were also informed of this insurance program, as was intended
by PERA.
We have now had an indication of interest from one or two
employees for this insurance coverage, which PERA has stated will
be available through payroll deductions.
City Council authorization is now requested to allow payroll
deduction.to be made for employee payment of this term life insurance
coverage .
-t, n., n,..._.,n.. 1�
Public ElnploYeas Retirement Aswclalldn of Minnesulw
203 (npltol Square Building. 550 Cedar Street,
SI. Paul. Minnesola 56101
6122 7450
r`
October 1984
RE: VOLUNTARY GROUP TERM LIFE INSURANCE PROGRAM
The Board of Trustees is pleased to announce a Voluntary Group Life Insurance °y
program for members of the Public Employees Retirement Association of Minnesota.
The program, underwritten by Prudential is national in scope and now available
in Minnesota through our Association's affiliation with the National Conference
on Public Employee Retirement Systems (NCPERS).
The Board's objective is to provide an additional service by making it possible
for members of the Association to meet some of their insurance needs at a very
low cost.
The enclosed summary notes same of the important highlights of the program.
In addition to the very low cost and generous benefit schedule, unique features
of the program include:
- Participation is voluntary.
- No minimum number of members need sign up.
- No health requirements during the Open Enrollment Period which ends on
4 February 28, 1985.
- The member is not required to be actively at work on the date coverage
is effective.
- Coverage may be continued into retirement at the member's option.
- Coverage far a member's eligible dependents is automatic at no additional
cost.
The monthly cost is $9 per participating member and is paid through payroll
deductions. We solicit your cooperation in making this program available to
your employees.
An audio /visual presentation about the insurance program is available from PERA
upon request. Any questions regarding PERA's administration of the program may
be directed to our office.
Currently retired and disabled members will be contacted directly by our
office.
Thank you for your support of this valuable additional service for PERA members,
your employees.
Sincerely,
PUBLIC EMPLOYEES RETIREMENT ASSOCIATION OF MINNESOTA
David Bergstrom, Manager
Public Relations Department
.\+M 11'A,U",-. moll.\ Air AII119<+I 111 ",rA LIt ua.
PUBLIC EMPLOYEES RETIREMENT ASSOCIATION OF MINNESOTA
GROUP LIFE INSURANCE PLAN
PLAN HIGHLIGHTS
Some unique features normally not found in Group Life Insurance Programs -
*Participation is completely voluntary.
*No minimum number or percentage of eligible members are required to
participate.
*No evidence of insurability required during open enrollment period
(ends February 28, 1985) or for new members applying within 90 days
of becoming PENA member.
*Coverage is effective on the lot of the calendar month coincident
with or neat following the first payroll deduction - the member does
not have to be actively at work on the effective date. •
*Coverage may be continued into retirement provided the member was covered
as an active employee.
*Eligible dependents - spouse and child(ren) 14 days to 21 years - covered
automatically at no additional co t.
*Child(ren) are covered to age 21 ao long as they are dependent on the
member, i.e., student requirement not necessary.
*Husband and wife who are both members of PERA and who both elect to
enroll are covered for both the members' benefits and for dependent
benefits.
The premium is $9.00 per month and does not increase with age.
SCHEDULE OF BENEFITS
Member Dependent
Member' 8 Age at Group Group Total Ben Group Ten Life
Time of claim Life Ins. ADGD Ins.* for Aec. Death Insurance
Spouse Child
Lees than 30 $50,000 $50,000 $100,000 $5,000 $1,000
30 but less than 40 40,000 30,000 70,000 5,000 1,000
40 but less than 45 30,000 25,000 55,000 5,000 1,000
45 but less thou 50 20,000 20,000 40,000 4,500 1,000
50 but less than 55 15,000 17,500 32,500 3,000 1,000
55 but less than 60 10,000 15,000 25,000 2,000 1,000
60 but less than 65 7,000 13,500 20,500 1,500 1,00r
65 and over 4,000 2,000 6,000 1,000 1, OOC
The total cost of coverage for the member, spouse and eligible children is $9 pt •
month. Payment is made by payroll deduction.
MEMBER GROUP LIFE
- Payable to named beneficiary for death from any cause.
- Premiums waived for total disability starting prior to age 60.
- Conversion privilege available on termination of membership.
- Pays in addition to any other insurance.
*MEMBER ACCIDENTAL 1E1%n AND DISMEMBERMENT
- 24 hone coverage - both on and oft the job.
- Paid in addition to Group Life Mount in the event of accidental death.
- Benefit payable in the event of accidental loss of limb or sight.
.4m
• •
0
0 POLICE DEPARTMENT MEMORANDUM
0
0
DATE December 17, 1984
TO Mayor and City Council -
FROM Dean M. O'Borsky Chief of Police =414Z
SUBJECT Use of Hutchmobile New Year's Eve
The Police Department operated the Hutchmobile for two years on New Years
Eve. Our intent of course was to provide safe transportation to and from parties
and bars for persons who may have been drinking. We did not want to encourage
people to overindulge but to make the evening safer for everyone.
The first year we had less than a dozen people use the service. We
attributed this to lack of advertising and wariness of the police by the users.
We tried it again the next year and had fewer people use it than before. We
do not know why people are not interested in public transportation for this
occasion.
I decided to drop the program for the following reasons. 1) Lack of
public participation did not balance out the expense to the City. 2) The
possible liability to the City did not justify the risk.
To me the concept is valid, however in my opinion it should be carried out
by a non - public entity. For instance if a group such as the Jaycees, AA, Lions
or any other public spirited organization were to do what we did it might be
more successful. In addition the use of private vehicles would preclude City
liability and allow drivers to go outside of the city limits, which we did not
do.
DMO:neb
d,
0 0
HUTCHINSON LEADER
DECEMBER 13, 1984
Scalawags to start
'designated driver'
T.L. Scalawags will start a
"Designated Driver" program
New Year's Eve weekend, accor-
ding to Manager Pat May.
Under the program, one per-
son from a group of people
agrees not to drink alcoholic
beverages and to drive the other
people home. That person will
be given a pin and receives free
soft drinks all evening, May
said.
Scalawags also is offering
shuttle service New Year's Eve.
Arrangements are to be made in
advance for a ride to the bar and
home.
0
r�
u
(M) 587 -5151 14
Harty' CITY OF HUTCHINSON
37 WASHING TON A VENUE WES T
HUTCHINSON, MINN. 55350
M E M 0
DATE: December 13th, 1984
TO: Mayor and City Council
FROM: Director of Engineering
RE: Carlisle Street
There will be two dwellings occupying the south end of Carlisle Street in the
near future. It is apparent that grading and gravel base improvement will be
necessary next year.
Attached are the resolutions and report for your approval.
•
MVP /pv
attachment
0
Marlow V. Priebe
Director of Engineering
RESOLUTIV ORDERING PREPARATION OF REPORT N IMPROVEMENT
PROJECT NO. 85 -01 -36
Resolution No. 9936
WHEREAS, it is proposed to improve Carlisle Street by the construction of
Grading and Gravel Base and Appurtenances, and to assess the benefited
property for all or a portion of the cost of the improvement, pursuant to
Minnesota Statutes, Chapter 429,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON,
MINNESOTA:
That the proposed improvement be referred to Marlow V. Priebe for study
and that he is instructed to report to the council with all convenient speed
advising the council in a preliminary way as to whether the proposed
improvement is feasible and as to whether it should best be made as proposed
or in connection with some other improvement, and the estimated cost of the
improvement as recommended.
Adopted by the council this 20th day of December, 1984.
Mayor
Clerk
r1
I.J
0
0
ENGINEER'S REPORT •
CITY OF HUTCHINSON
DATE: December 13th, 1984
TO: Mayor and City Council
FROM: Director of Engineering
SUBJECT: Carlisle Street Improvement Project
Gentlemen:
I have studied the following areas and find that the proposed project is
feasible and recommend it be constructed. If acceptable, I recommend a
hearing be held on the 22nd day of January, 1985.
PROJECT N0. 85 -01 -36 - Grading, Gravel Base and Appurtenances on Carlisle
Street
Construction Cost $ 9,670.00
Engineering
Fiscal and Miscellaneous
Land Acquisition
676.90
0.00
Capitalized Interest 773.60
TOTAL--------------------------- - - - - -$ 11,797.40
Assessable Cost
Deferred Assessable Cost
City Cost
$ 11,797.40
0.00
0.00
TOTAL---- -------- -- -- ------- -- -- - - - --$ 11,797.40
Respectfully submitted,
Marlow V. Priebe
Director of Engineering
0 •
RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT
PROJECT NO. 85 -01 -36 .
RESOLUTION NO. 7937
WHEREAS, pursuant to resolution of the Council adopted December 20th,
1984, a report has been prepared by Marlow V. Priebe with reference to the
improvement of Carlisle Street by the construction of Grading, Gravel Base and
Appurtenances, and this report was received by the council on December 20th,
1984.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON,
MINNESOTA:
1. The council will consider the improvement of such street in
accordance with the report and the assessment of benefited property for all or
a portion of the cost of the improvement pursuant to Minnesota Statutes
Chapter 429 at an estimated total cost of the improvement of $11,797.40.
2. A public hearing shall be held on such proposed improvement on the
22nd g2y of January, 1985, in the Council Chambers of the City Hall at 8 :00
P.M. and the clerk shall give mailed and published notice of such hearing and
improvement as required by law.
Adopted by the council this 20th day of December, 1984.
Mayor
Clerk
U
0 0
• POLICE DEPARTMENT MEMORANDUM DATE
0
Mayor and Council
FROM Dean M. O'Borsky, Chief of Police
SUBJECT
Set -up License Request
December 14, 1984
The Police Department has conducted a background investigation of the
applicant Bradley Allen Larson. He has no criminal record or statute violations.
To the best of my knowledge he has never possessed a liquor license of any kind.
I can see no legal reason that he should not be approved. I do have some
reservations about how the liquor will be stored, consumed and what methods
will be used to responsibly keep people from overindulgence.
If this application is approved Mr. Larson should be directed to meet with
me to be advised of the law and our requirements. .
DMO:neb
PS-xng, -q' MIN ESOTA DEPARTMENT OF PUBLIC FETY
LIQUOR CONTROL DIVISION
333 SIBLEY is ST. PAUL, MN 55101
APPLICATION FOR PERMIT TO
ALLOW ONLY CONSUMPTION AND DISPLAY OF INTOXICATING LIQUOR
PHONE 612- 296 -6159
PERMIT FEE $151.50
•
Applicant Name (Business, Partnership, Corporation)
DBA or Traae Name
Little Crow Bowling lanes
Inc.
Hutch Bowl
Street Address
Business Address
H West
H 7 West
City
County tae zip o e
uvness one
Hutchinson
McLeod Minnesota 5 350
( 612 87 -23
i PERMIT TYPE
❑Private Club ®PUblic
Type of Business (Restaurant, Dante Hall, etc)
i Business
Bowling Center
Name of business or Club Manager
Address of Manager
Bradley A. Larson
135 10th Ave. N.E.
'Hutchinson, Mn. 55350
Name of Building Owner
Address of Owner
Thomas Dolder
55 Shady Ridge Rd.
Hutchinson, Mn. 55350
ARE THE CLUB OR BUSINESS PREMISFS SFpARATF Fonnn Aniv
v,ncn ovplNpp c51 Ab L15HMENT? - -" "-- "' "' —" "" ^' ^�• """��n u,. u��c occry 1S]UEU
ON. TO THIS ? BV SINESS FOR THIS LOCATION
Yes _. _ ilYaz ON,
.... ..• —• -- •, • — ••... —.. � —"" r.ry a, ovonvcpp I itAUE NAME
ORIGINAL JA RENEWAL ❑ TRANSFER ❑
L FOR A PUBLIC BUSINESS:
If a Partnership, State the Name and Address of Each Partner' if a Corporation State the Name and Address of Each Officer.
Stenma.rk Pres. ftt 2 Dassel Mn.
business Partner
/Officer Address
Bradley A. Larson Y.P. & Sec. res. 135 10th Ave. &E.
111!➢8t6jyir /X1:dirarson Director A115'10th Ave. N. E. Hutchinson, Mn. 5535
Karen L. Stenmark Director Rt. 2 Dassel Mn.
FOR A PRIVATE CLUB lqw
Date Club Organized Number of Members Amount of Dues Membership Requirements
Lengtn of Time Club Is Club Building Does Club Maintain Lockers
At Present Location: Owned or Rented? For Members To Store Liquor?
❑Yes 0 N
r.. ress
Has applicant; if partnership, any partner; if corporation, any officer or director; if club, any club officer or director, ever
had a license under the Minnesota Liquor Control Act voked or suspended or been convicted for any violation of State
Laws or local ordinances; if so, give date and details o
' nereuy ceNlry tnat the answers are true of my own knowledge and understand that the giving of false information or the failure to give pertinent information
constitutes cause for revocation of this permit. ANY PERMIT ISSUED HEREUNDER DOES NOT ALLOW THE SALE OF IN OXICATING LIQUOR.
NO CONSIDERATION WILL BE GIVEN TO THIS APPLICATION
UNLESS APPROVED AS PROVIDED BELOW:_
IF THE BUSINESS IS LOCATED IN ACOUNTY: Signature — Auth ize Applicant Date
Approved — Chairperson County Board or Representative Date
IF THE BUSINESS IS LOCATED IN A MUNICIPALITY
Approved — Council President or Representative Date
IF A CLUB ATTACH A COPY OF THE CONSTITUTION AND
BYLAWS OF THE CLUB AND A CURRENT LIST OF
MEMBERS. 0
CASH
CHECK
11
M E M O R A N D U M
DATE: December 17, 1984
TO: Mayor and City Council
-- ---------------------- - - - - --
FROM: Ralph Neumann, Director of Maintenance Operations
------------------------ - - - - --
SUBJECT: City Vehicle Fuel Supplier
------------------------ -- - - --
Attached you will find a copy of the fuel specifications which was mailed
to the local suppliers for bidding purposes.
• Albrecht Oil responded by thanking us for considering him; however, he was
not interested in submitting a price. Mr. Art Bretzke phoned me wanting
further information regarding the specs., but he did not enter a bid price.
Cenex Co -Op entered the only price bid of .0290 over base price.
It is my recommendation that we accept Cenex Co -Op's price and enter into
a one year contract effective January 1, 1985 to January 1, 1986.
Attachment
/ms
rJ
9-
r/ C(6 587 -5151
J I OF HUTCHINSOAl e
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
December 3, 1984
ATTENTION: HUTCHINSON RETAIL GASOLINE DISTRIBUTORS
This letter is to serve as a formal notice to all retail gasoline distributors
that the City of Hutchinson will be negotiating for one local distributor for
the purchase of regular gas, unleaded gas, and diesel fuel for City owned
vehicles. If your company is interested and can accommodate the specifications
below, please indicate your interest by sending the attached proposal form to
Ralph Neumann, Director of Maintenance Services, c/o City Hall, Hutchinson, MN
55350. We will then negotiate with each company and make a final recommendation
to the Hutchinson City Council no later than December 31, 1984.
At the present time the City usage of vehicle fuel is approximately 60,000
gallons per year. It is our intent to name one source for vehicle fuel within
the City of Hutchinson, However, the distributor must meet the following
specifications;
1 - Gasoline and diesel fuel must be available for city vehicles
by January 1, 1985.
2 - The pumps must be able to accommodate large vehicles such as
fire trucks, front -end loaders, boom truck and vac -all truck
without canopy interference or maneuvering interference for
entering and exi.ti'ng.
3 - Surfaces must be reasonably level and free of hazardous obstructions.
• 4 - Fire Safety equipment must be available .
5 - pump area must be well lighted at night.
6 Prices must be competitive.
7 - Prices will be negotiated on amount per gallon over distributor's
invoice cost.
8 - Gasoline distributor must be willing to document the invoice
price at the time of billing.
9 - 24 hour a day service must be available either by card or attendant.
10 - Must have a minimum of 1 hose for unleaded gas, 1 hose for regular
gas and 1 hose for diesel fuel. No. 1 diesel fuel must be available year round.
11 - Ramp area must be wide enough to accommodate large trucks with
wide snow plows with no backing up.
12 - Billings will be made to the City of Hutchinson on a monthly
basis. A separate monthly statement shall be made out to each
department (street dept, park dept, water dept, sewer dept,
engineering, inspectors, police dept, fire marshal, civic arena,
cemetery, transit buses, Burns Manor and fire department.) Each
department statement will show on a daily basis the quantity of
gas, price per gallon, total price, type of fuel; date, vehicle
number, and time of day. If attendant -type station, a signed copy of
each transaction must. accompany each statement.
• Please indicate by letter if you are interested no later than December 10, 1984.
Sincerely,
Ralph Neumann
Director of Maintenance Services 9
0 0
GASOLINE PRICE QUOTATIONS
1. All price quotations are to be stated as to an amount per gallon
over Koch Fuel, Inc. posted St. Paul prices for regular and unleaded
gasoline (posted prices do not include freight.)
2. Price quotation will be firm for one year, January 1, 1985 to January
1, 1986.
3. Billing will be made to the City of Hutchinson monthly, using the
last working day of each month to establish the base price (Koch Fuel,
Inc. posted prices, St. Paul, MN).
4. Payment will be made by the City of Hutchinson within ten (10)
working days of invoice.
******** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
The following is my formal price per gallon quotation:
Name
Date
Price per gallon over base price described above
(This price includes freight)
Date Due: This form must be returned to the City of Hutchinson,
Attention Ralph Neumann, no later than December 10, 1984.
611 1
The following received specs.:
Albrecht Oil Co.
Cenex Co -Op
Commerford Oil
Downtown Standard Service
Erickson Oil Products
Gas & Grocery
George's Food N Fuel
Schmeling Co.
Lambert's Standard Service
Mead's "66" Station
Mike's Mobil South
Prairie House 66
Super Station
Tom Thumb
Art Bretzke
0
12) 587 -5151 1"
JffHUTC(HINSON, ITY ®F HUTCHINS ®N
WASHINGTON AVENUE WEST
MINN. 55350
M E M O R A N D U M
TO: MAYOR $ COUNCIL
---------- ------- ------- - - - - --
FROM: — Ran-d SgVgies------------- - - - - --
SUBJECT: _ Service — contract -------------- - - - - --
our service contract with Power Process is due.
The contract covers service and calibration at our Wastewater Treatment
Plant.
• I would recommend that this contract be renewed.
Randy DeVries
Chief Operator
Hutchinson Wastewater
R -G,
POWER PROCESS •
EQUIPMENT, INCORPORATED •7630 Commerce Way, Eden Prairie MN 55344 (612) 937 -1000
NOVEMBER 27, 1984
CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MN 55350
ATTENTION: MR. RANDY DEVRIES
SUBJECT: YEARLY SERVICE CONTRACT
Quotation
1184506
REV. #1
DEAR RANDY,
PER OUR CONVERSATION OF TODAY, FOLLOWING IS OUR QUOTATION
FOR SERVICING THE SEWAGE TREATMENT FACILITY:
3 DAYS SERVICE:
2 DAYS NORMAL SERVICE
1 DAY EMERGENCY SERVICE
TOTAL 4 00 R
MILEEAGE: 3TRIPS@125MILES EACH = 375 MILES @ 354 /MILE
TOTAL
NOTE: 101, HOURS AND 125 MILES HAVE ALREADY BEEN PROVIDED.
Prices herein are firm for 30 days
from date of quotation and do not
include any taxes.
Price includes one set of installation
& maintenance manuals. Additional
manuals are available at extra cost.
F.O.B. Factory
SHIPMENT
TERMS: Net 30 Days
E
$1,200.00
$ 131.25
$1,331.25
po y,
Please Address Order To
RON PALLANSCH /LM
POWER PROCESS EQUIPMENT, INC.
(612) 587 -5151
HarcH' CITY OF HUTCHINSON
. 37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M 0
DATE: December 17th, 1984
TO: Mayor and City Council
FROM: Director of Engineering
RE: Assessment Hearing
Bids were received on December 10th, 1984, for the following improvements:
85 -01 -26 - McDonald Drive in Clouse Addition
85 -01 -28 - School Road in Helland's Fifth Addition
85 -01 -34 - walnut Street and Hillerest Road in Mac's Bluff Addition
2 recommend an assessment hearing for the improvements be held on January
22nd, 1985, as per the attached resolutions.
MVP /pv
attachments
,1/0 4ze�)/4�
Marlow V. Priebe ,
Director of Engineering
• 0
RESOLUTION NO. 7941
RESOLUTION DECLARING COST TO BE ASSESSED AND
ORDERING PREPARATION OF PROPOSED ASSESSMENT
ASSESSMENT ROLL NO. 201
WHEREAS, cost has been determined for the improvement of:
85 -01 -26 - McDonald Drive in Clouse Addition
85 -01 -28 - School Road in Helland's Fifth Addition
85 -01 -34 - Walnut Street and Hillerest Road in Mac's Bluff Addition
by the construction of Gravel Base, Curb and Gutter and Appurtenances, and the
bid price for such improvement is $27,893.75, and the expenses incurred or to
be incurred in the making of such improvement amount to $5p036-559 so that the
total cost of the improvement will be $32,930.30.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON,
MINNESOTA:
1. The portion of the cost of such improvement to be paid by the City is
hereby declared to be $5,000.00, and the portion of the cost to be assessed
against benefited property owners is declared to be $27,930.30.
2. The City Clerk, with the assistance of the City Engineer, shall
forthwith calculate the proper amount to be specially assessed for such
improvement against every assessable lot, piece or parcel of land within the
district affected, without regard to cash valuation, as provided by law, and
he shall file ,a copy of such proposed assessment in his office for public
inspection.
3. The Clerk shall, upon the completion of such proposed assessment,
notify the Council thereof.
Adopted by the Council this 20th day of December, 1984.
Mayor
City Clerk
0 0
RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT
. RESOLUTION NO. 7942
ASSESSMENT ROLL NO. 201
WHEREAS, by a resolution passed by the Council on the 20th day of
December, 1984, the City Clerk was directed to prepare a proposed assessment
of the cost of improving:
85 -01 -26 - McDonald Drive in Clouse Addition
85 -01 -28 - School Road in Helland's Fifth Addition
85 -01 -34 - Walnut Street and Hillcrest Road in Mae's Bluff Addition
by the construction of Gravel Base, Curb and Gutter and Appurtenences.
AND WHEREAS, the Clerk, has notified the Council that such proposed
assessment has been completed and filed in his office for public inspection,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON,
MINNESOTA:
1. A hearing shall be held on the 22nd day of January, 1985, in the
Council Chambers at City Hall at 8_00 P.M. to pass upon such proposed
assessment and at such time and place all persons owning property affected by
. such assessment.
2. The City Clerk is hereby directed to cause a notice of the hearing on
the proposed assessment to be published once in the official newspaper at
least two weeks prior to the hearing, and he shall state in the notice the
total cost of the improvement. He shall also cause mailed notice to be given
to the owner of each parcel described in the assessment roll not less than two
weeks prior to the hearings.
Adopted by the Council this 20th day of December, 1984.
City Clerk
0
PUBLISHED IN THE H10HINSON LEADER, HUTCHINSON, MAOTA, ON JANUARY 3RD,
1985.
NOTICE OF HEARING ON PROPOSED ASSESSMENT
PUBLICATION NO. 3358
ASSESSMENT ROLL NO. 201
Hutchinson, Minnesota
December 21st, 1984
TO WHOM IT MAY CONCERN:
NOTICE is hereby given, that the Council will meet at 8 :00 P.M. on the
22nd day of January, 1985, in the Council Chambers of City Hall at Hutchinson,
Minnesota, to pass upon the proposed assessment for the improvement of:
85 -01 -26 - McDonald Drive in Clouse Addition
85 -01 -28 - School Road in Helland's Fifth Addition
85 -01 -34 - Walnut Street and Hillerest Road in Maus Bluff Addition
by the construction of Gravel Base, Curb and Gutter and Appurtenances.
r1
L�
The proposed assessment is on file for public inspection at my office.
Written or oral objections will be considered at the meeting, but the Council
may consider any objection to the amount of the proposed individual assessment
at an adjourned meeting upon further notice to the affected property owners as •
it deems advisable.
An owner may appeal an assessment to District Court pursuant to Minnesota
Statutes Section 429.081 by serving notice of the appeal upon the Mayor or
Clerk of the City within 30 days after the adoption of the assessment and
filing such notice with the District Court within ten days after service upon
the Mayor or Clerk; however, no appeal may be taken as to the amount of any
individual assessment unless a written objection, signed by the affected
property owner, is filed with the City Clerk prior to the assessment hearing - -
or presented to the presiding officer at the hearing.
Under Minnesota Statutes, Section 435.193 to 435.195, the Council may, in
its discretion, defer the payment of this special assessment for any homestead
property owned by a person 65 years of age or older for whom it would be a
hardship to make the payments. When deferment of the special assessment has
been granted and is terminated for any reason provided in that law, all
amounts accumulated, plus applicable interest, become due. Any assessed
property owner meeting the requirements of this law and the resolution adopted
under it, may, within 30 days of the confirmation of the assessment, apply to
the City Clerk for the prescribed form for such deferral of payment of this
special assessment on his property.
The total cost of the improvement is #32,930.30.
Gary D. Plotz, City Administrator
Hutchinson, Minnesota
/'/ / 612) 587 -5151 We
fff H11 CITY OF HUTCHINSON
ff
• 37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
Tlpr�lrl
DATE: December 17th, 1984
T0: Mayor and City Council
FROM: Director of Engineering
RE: Assessment Hearing
Bids were received on December 10th, 1984, for the following improvements:
85 -01 -07
85 -01 -09
85 -01 -11
85 -01 -12
85 -01 -13
85 -01 -14
85 -01 -15
Sixth Avenue S.E. from Main Street to Hassan Street
Seventh Avenue S.E. from Main Street to Hassan Street
Franklin Street from Fourth Avenue S.W. to Fifth Avenue S.W.
Glen Street from Third Avenue S.W. to Fifth Avenue S.W.
Third Avenue S.W. from Franklin Street to Glen Street
Rouwe Street from Fourth Avenue N.W. to Fifth Avenue N.W.
Harrington Street from Juul Road to Shady Ridge Road
85 -01 -16 - Seventh Avenue N.W. from School Road to Shady Ridge Road
85 -01 -17 - Rolling Oaks Lane from School Road to West Termini
85 -01 -18 - Oakwood Lane from County Road 12 to South Termini
85 -01 -19 - School Road from T.H. 7 to Seventh Avenue N.W.
85 -01 -20 - Fifth Avenue S.E. from Main Street to Adams Street
I recommend an assessment hearing for the improvements be held on January 22,
1985, as per the attached resolutions.
MVP /pv
attachments
11
Marlow V. Priebe
Director of Engineering
0 0
RESOLUTION NO. 7939
RESOLUTION DECLARING COST TO BE ASSESSED AND
ORDERING PREPARATION OF PROPOSED ASSESSMENT
ASSESSMENT ROLL NO. 200
WHEREAS, cost has been determined for the improvement of:
85 -01 -07 - Sixth Avenue S.E. from Main Street to Hassan Street
85 -01 -09 - Seventh Avenue S.E. from Main Street to Hassan Street
85 -01 -11 - Franklin Street from Fourth Avenue S.W. to Fifth Avenue S.W.
85 -01 -12 - Glen Street from Third Avenue S.W. to Fifth Avenue S.W.
85 -01 -13 - Third Avenue S.W. from Franklin Street to Glen Street
85 -01 -14 - Kouwe Street from Fourth Avenue N.W. to Fifth Avenue N.W.
85 -01 -15 - Harrington Street from Juul Road to Fourth Avenue S.W.
85 -01 -16 - Seventh Avenue N.W. from School Road to Shady Ridge Road
85 -01 -17 - Rolling Oaks Lane from School Road to West Termini
85 -01 -18 - Oakwood Lane from County Road 12 to South Termini
85 -01 -19 - School Road from T.H. No. 7 to Seventh Avenue N.W.
85 -01 -20 - Fifth Avenue S.E. from Main Street to Adams Street
by the construction of Grading, Base, Surfacing and Appurtenances, and the bid
price for such improvement is $477,144.05, and the expenses incurred or to be
incurred in the making of such improvement amount to $71,421.63, so that the
total cost of the improvement will be $548,565.68.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, •
MINNESOTA:
1. The portion of the cost of such improvement to be paid by the City is
hereby declared to be $345,845.29, and the portion of the cost to be assessed
against benefited property owners is declared to be $202,720.39.
2. The City Clerk, with the assistance of the City Engineer, shall
forthwith calculate the proper amount to be specially assessed for such
improvement against every assessable lot, piece or parcel of land within the
district affected, without regard to cash valuation, as provided by law, and
he shall file a copy of such proposed assessment in his office for public
inspection.
3. The Clerk shall, upon the completion of such proposed assessment,
notify the Council thereof.
Adopted by the Council this 20th day of December, 1984.
Mayor
City Clerk
0
RESO• ION FOR HEARING ON PROPOSED A• SSMENT
RESOLUTION NO. 7940
ASSESSMENT ROLL NO. 200
WHEREAS, by a resolution passed by the Council on the 20th day of
December, 1984, the City Clerk was directed to prepare a proposed assessment
of the cost of improving:
85 -01 -07 - Sixth Avenue S.E. from Main Street to Hassan Street
85 -01 -09 - Seventh Avenue S.E. from Main Street to Hassan Street
85 -01 -11 - Franklin Street from Fourth Avenue S.W. to Fifth Avenue S.W.
85 -01 -12 - Glen Street from Third Avenue S.W. to Fifth Avenue S.W.
85 -01 -13 - Third Avenue S.W. from Franklin Street to Glen Street
85 -01 -14 - Rouwe Street from Fourth Avenue N.W. to Fifth Avenue N.W.
85 -01 -15 - Harrington Street from Juul Road to Shady Ridge Road
85 -01 -16 - Seventh Avenue N.W. from School Road to West Termini
85 -01 -17 - Rolling Oaks Lane from School Road to Shady Ridge Road
85 -01 -18 - Oakwood Lane from County Road 12 to South Termini
85 -01 -19 - School Road from T.H. 7 to Seventh Avenue N.W.
85 -01 -20 - Fifth Avenue S.E. from Main Street to Adams Street
by the construction of Grading, Base, Surfacing and Appurtenances;
AND WHEREAS, the Clerk, has notified.the Council that such proposed
assessment has been completed and filed in his office for public inspection,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON,
MINNESOTA:
1. A hearing shall be held on the 22nd day of January, 1985, in the
Council Chambers at City Hall at 8:00 P.M. to pass upon such proposed
assessment and at such time and place all persons owning property affected by
such assessment.
2. The City Clerk is hereby directed to cause a notice of the hearing on
the proposed assessment to be published once in the official newspaper at
least two weeks prior to the hearing, and he shall state in the notice the
total cost of the improvement. He shall also cause mailed notice to be given
to the owner of each parcel described in the assessment roll not less than two
weeks prior to the hearings.
Adopted by the Council this 20th day of December, 1984.
City Clerk
Mayor
0
0 0
M E M O R A N D U M
DATE: December 18, 1984
TO: Mayor and City Council
—
---- — — — — — — — — — — — — — — — — — — — — — — — — — — —
FROM: Kenneth B. Merrill, Finance Director
-------------------------- - - - - --
SUBJECT: Federal Revenue Sharing Discrimination Compliance Coordinator
-- -- — — — — — — — — — — — — — — — — — — — — — — — — — — — — —
New regulations under Federal Revenue Sharing requires the appointment
of a Coordinator to "coordinate discrimination compliance." Compliance
• would be to insure the City does not discriminate on the basis of handi-
cap status.
A grievance procedure will be established in writing as part of the ef-
fort which is also required under the Federal Revenue Sharing guidelines.
A set of guidelines is in the subscription we now have (Revenue Sharing
Handbook) and is proving to be of great help.
It would be requested to appoint Hazel Sitz as Compliance Coordinator for
the City of Hutchinson.
/ms
•
9 -�
0
(612) 587 -5151
• f1UTlH' CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
TO: Mayor & City Council
FROM: Bruce Ericson, Parks & Recreation Director
Mark Schnobrich, City Forester
DATE: December 11, 1984
SUBJ: Proposed Weed Elimination and Sidewalk Snow Removal
Ordinance Changes.
The following changes in the weed and sidewalk snow removal
ordinance are being proposed to hopefully simplify and
expidite the procedure. The changes are only in procedure
and not in the definition of either the "weeds" or snow
which would be in violation.
Currently the ordinance states that owners or occupants of
• lots in violation must be notified by registered mail. This
creates a number of problems which are mainly centered around
either a delay in receiving the letter or refusal to pick up
the letter at all.
The following procedure would eliminate these problems:
1) A notice would be published in the paper
prior to each weed inspection stating the
ordinance and the date the inspection
would be made. The sidewalk snow removal
ordinance would be published twice during
the winter season.
2) A "courtesy" letter would then be sent out
to those individuals in violation of the
ordinance. This letter would be sent by
regular mail and state:
a) which issue the notice appeared in
b) the date the violation was cited
c) the date the removal is scheduled
Hopefully, letting the people know when the inspection will
be made and the date the lot is scheduled to be mowed will
encourage everyone to avoid these additional charges and get
their lots taken care of prior to these dates.
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Subject
MESSAGE
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883
(3� ) 587 -5151
Y OF HUTCHIN SON HINGTON AVENUE WEST pCSON, MINN. 55350 R1cHr of y
November 26, 1984
z 3
i 3
Mr. R. J. Denean
Right -of- Way /Appraisal Division
MN Dept. of Transportation
Centennial Building - 658 Cedar
St. Paul, Minnesota 55155�p%i�
RE: Appraisals - City of Hutchinson
Dear Sir: !Y
The City of Hutchinson has completed the zoning of the Hutchinson Municipal
Airport - Butler Field. We request your assistance in appraising the prop-
erty and negotiating with the property owners for fee or easement interests.
I understand an "agency agreement" must be drawn up first.
The Willmar office of DOT, specifically Cliff Boelter, can schedule the appraisal
in December /January. Could you please send me the proposed agreement immed-
iately.
Secondly, the City needs a "post
the City, and now we are in tiie
This is for approximately 80 -100
the late 60's. Could you please
item also.
Thank you for your assistance.
Sincerely,
CITY OF HUTTCCHINSON
M
Gary D. otz
City Administrator
GDP:ms
cc: Ralph Neumann
0
appraisal" of some land previously bought by
3rocess oT requesting reimbursement from DOT.
acres of open land purchased by the City in
send an appraisal or agency agreemgnt�tin� this
Gan
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GaY(*
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AGREEMENT NO. 62547
iN
This Agreement made this day of
�rzzrzn
19 , by and between the MINNESOTA DEPARTMENT -OF.
TRANSPORTATION, hereinafter referred to herein as "Mn /DOT" and the
City of Hutchinson hereinafter referred to herein as the "SPONSOR•.
WITNESSETH:
WHEREAS, the SPONSOR requires certain assistance in various
tasks associated with its land acquisition, and
WHEREAS, Mn /DOT is prepared to undertake certain of said
tasks upon the timely request of the SPONSOR, and
NOW, THEREFORE, it is agreed by and between the parties to
this agreement that:
1. The Mn /DOT will undertake to assist the SPONSOR in the
. implementation of its land acquisition program by performing such
tasks related to said program as the SPONSOR shall from time to time
request through the office of the Mayor or such persons as authorized
by the City Council. These services as provided by Mn /DOT shall not
supersede the normal right of way operations for the Mn /DOT.
2. Mn /DOT shall limit its responsibility to field title
information, review of legal descriptions, appraisals and the review
of appraisals, acquisition by direct purchase or eminent domain, if
necessary, and relocation assistance. Environmental Impact Statement
and hearings, public hearings, maps, layouts, surveys, ownership title
opinions and legal descriptions shall be the responsibility of the
SPONSOR.
3. Should condemnation be necessary, Mn /DOT, through the
States Attorney General and pursuant to Minnesota Statues Chapter 117,
shall initiate, prosecute and carry to completion in the name of the
SPONSOR, proceedings in eminent domain - including if necessary
appeals from the Awards of Commissioners, and trial or settlement of
the same, for the acquisition of parcels designated for acquisition by
the SPONSOR.
Page 1 of 5 pages
4. The State, through its Attorney General, shall
initiate, prosecute, and carry such proceedings to completion with
such assistance from the SPONSOR as shall from time to time be
required and requested by the Attorney General..
5. In consideration of said service, the SPONSOR shall
reimburse Mn /DOT for all costs occasioned by the duties undertaken by
Mn /DOT pursuant to the SPONSOR'S request. Reimbursement shall be made
upon the basis of actual cost to Mn /DOT, paid by Mn /DOT to its
employees as indicated by employees time sheets and for all legal
services requested of the Attorney Generals Office. Fringe benefits
shall be billed as a percentage of direct labor charges, such
percentage to be determined by the Mn /DOT Financial Administration
Section at the beginning of each state fiscal year. Administrative
and ovabcdefghijklmnopgrstuvwxyz Slt'_
erhead charges shall be billed as a percentage of total labor,
material, and equipment costs, such percentage to be determined from
then current cost accounting data by the Mn /DOT Financial
Administration Section at the beginning of each state fiscal year.
6. Mn /DOT herewith accepts the obligation to perform in
accordance with the Uniform Relocation Assistance and Real Property
Acquisition Policies Act of 1970 such relocation and acquisition
services as the SPONSOR shall request.
7. Mn /DOT shall develop, maintain and, upon completion,
turn over to the SPONSOR for retention a complete record of relocation
services provided; the SPONSOR shall retain all such records, and
including the records of relocation payments, for a period of three
(3) years from the date of the final voucher on the project, and shall
make such records available to Mn /DOT for inspection during reasonable
business hours and available for audit at the completion of the
project.
S. Mn /DOT is presently administering Federal Highway
Funds, and is in a stable financial position to provide the relocation
and acquisition services herein described and agreed to.
Page 2 of 5 pages
u
0
.9. -Mn /DOT acknowledges as does the SPONSOR, that
eligibility for federal funds exists for only those costs which are
directly chargeable to the federally assisted project.
10. It is understood by all parties to this agreement that
as a condition to receiving any Federal financial assistance from the
Mn /DOT it will comply with Title VI of the Civil Rights Act of 1964,
78 Stat. 252.42 U.S.C. 2000d, 42 U.S.C. 2000d -4, and all requirements
imposed by or pursuant to Title 49, Code of Federal Regulations,
Mn /DOT, Subtitle A, Office of the Secretary, Part 21,
. Nondiscrimination of Federally- Assisted Programs of Mn /DOT -
Effectuation of Title VI of the Civil Rights Act of 1964 and other
pertinent directives, to the end that in accordance with the Act,
Regulations, and other pertinent directives,, no person in the United
States, shall, on the grounds of race, color, or national origin, be
excluded from participation in, be denied the benefits of, or be
otherwise subjected to discrimination under any program or activity
for which the SPONSOR receives Federal financial assistance from
Hn /DOT including the Federal Aviation Administration, and hereby gives
assurance that it will promptly take any measures necessary to
effectuate this agreement. This assurance is required by Title 49,
Code of Federal regulations, Mn /DOT, Subtitle A, Office of the
Secretary, Part 21, Nondiscrimination in Federally assisted programs
on Mn /DOT, subsection 21.7 (a) (1).
11. it is agreed by all parties hereto that should the need
arise for major change in the scope or character of the assistance
Mn /DOT will provide to the SPONSOR under this agreement, such major
changes shall be the subject of further negotiation between the Mn /DOT
and SPONSOR.
12. This agreement shall be subject to cancellation and
termination by either party at any time by giving the other party at
least 60 days notice in writing.
Page 3 of 5 pages
• •
.J. nn /u K warrants Met it has not employed or retained
any company, firm or person, other than a bona fide employee working
solely for Mn /DOT to provide the necessary relocation assistance and
distribution of relocation payments and that it has not paid or agreed
to pay any company, firm or person, other than a bona fide employee
working solely for Mn /DOT, any fee, commission, percentage, gifts or
any other consideration, contingent upon or resulting from the award
of making of this agreement. For breach'or violation of this warrant,
the SPONSOR shall have the right to annul this agreement without
liability.
14. Upon the premature termination of this agreement by the
SPONSOR, all working papers, plans, records, schedules, etc., shall be
forwarded to and become the property of the SPONSOR.
15. Any and all work or questions not specifically
delinated herein shall be set forth and /or resolved by supplement to
this agreement.
16. Mn /DOT agrees not to assign work hereunder to any
personnel having present or contemplated future personal interest in
any of the properties included in this agreement.
IN WITNESS WHEREOF, the parties have set their hands as of
the day and year first above written.
Page 4 of 5 pages
0
0
•
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APPROVED:
CITY OF BUTCBINSON
0
By
Mayor Director, office of Right of Way
Chairman: City Council Assistant Commissioner,
Technical Services
Date Date
MINNESOTA ATTORNEY GENERAL MINNESOTA DEPARTMENT OF ADMINISTRATIO
Approved as to form:
Special Assistant Attorney General
Date
Approved as to execution:
MINNESOTA DEPARTMENT OF FINANCE
Special Assistant Attorney General
Dated
This instrument was drafted by the
State of Minnesota, Department of
Transportation, Reconveyance Unit
St. Paul, Minnesota 55155
RW0002211SE
Page 5 of 5 pages
12) 587.5151
rY OF HUTCHINSON
ISHING TON AVENUE WEST
INSON, MINN. 55350
M E M O R A N D U M
DATE: December 19, 1984
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: Amendment to Zoning Ordinance #464, Section 8.01.1
Pursuant to Section 6.06, C1, of Zoning Ordinance No. 464, the Hutchinson
Planning Commission is hereby submitting its findings of fact and recom-
mendation with respect to the aforementioned request for an amendment to the
zoning ordinance.
HISTORY
During the course of the regular meeting of the Planning Commission on
October 16, 1984, staff brought to the attention of the Planning Commission
that the zoning ordinance could no longer exclude "manufactured homes"
from particular zones, if those homes met H.U.D. requirements. A public
hearing was set for November 20, 1984, at the regular meeting of the
Planning Commission, to consider an amendment to the Ordinance regarding
width requirements for residences. At that hearing, it was determined
there should be further requirements and the hearing was continued. At
the December 18 meeting, the hearing was continued, at which time the
following amendment was considered:
8.01.1 RULES FOR STRUCTURES IN DISTRICTS
All stpuetupss popmItted In the R -4 R -2r R -3T G -37 6 -2y 6 -3T
6 -47 1 -4'aad IG -4 and PUP d#atplots shall be aenstpueted In
asgepdsaae with the val: €spa 9wild1ag Gods as adopted; by the
State of P411414e804a and the Gtty of vutahlnssn.
For all principal structures permitted in the R -1, R -2, and
R -3 Districts the following shall apply:
1. Manufactured homes shall be constructed after June 15, 1976,
and bear the H.U.D. certification seal.
2. Tongues on all manufactured homes shall be removed.
3. The minimum width of the main portion of all principal
dwellings shall be not less than twenty-four (24) feet,
as measured across the narrowest portion. Width
measurement shall not take into account overhang or other
projections.
4. All principal dwellings and principal structures shall be
placed on a permanent foundation in compliance with the
Uniform Building Code as adopted by the City.
9 -mom
0 i
Findings of Fact - Amendment to Section 8.01.1
12/19/84
Page 2
There was no one present who objected to the amendment as presented.
FINDINGS OF FACT
1. All procedural requirements for amendments to the zoning ordinance have
been complied with.
2. Notice was published in the Hutchinson Leader on Thursday, November 8,
1984, and a revised amendment published on Thursday, December 6,
1984.
3. The proposal was deemed to be appropriate and in the best interest of
the City.
RECOMMENDATION
It is the recommendation of the Planning Commission that the afore-
mentioned request for an amendment to the zoning ordinance be granted.
Respectfully submitted,
Larry Romo, Chairman
Hutchinson Planning Commisson
•
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0 0
. PUBLICATION NO.
ORDINANCE NO. 31/84
ORDINANCE AMENDING SECTION 8.01.1 OF THE HUTCHINSON ZONING
ORDINANCES, ENTITLED "RULES FOR STRUCTURES IN DISTRICTS"
THE CITY OF HUTCHINSON DOES ORDAIN:
SECTION 1. Section 8.01.1 of the Hutchinson_ Zoning
Ordinances entitled "Rules for Structures in Districts" is hereby
amended to read as follows:
8.01.1 RULES FOR STRUCTURES IN DISTRICTS
S- �s- 6- 3s- 6- 4f- �- 1- ae��- F88 -� €s�� #ens- si�a��- �e- eeas��ne�ed
3a- eeee�deaee- w��k+- ehe- 8e�€ e��x- $n # }�3ag- 6ede- as- ade�Eed; -by
eke- S�a6e- a €- P4 €ae�eseea -ead- She -6�8y- a €- Ha�eh�aaeaT
For all principal structures permitted in the R -1, R -2,
an d R-3 Districts the followi ng s a app y:
1. Manufactured homes shall be constructed after June 15,
1976, and bear the H.U.D. certification seal.
2. Tongues on all manufactured homes shall be removed.
3. The minimum width of the main portion of all principal
dwellings shall be not less than twenty -four (24) feet,
as measured across the narrowest portion. Width measure-
ment shall not take into accout overhang or other pro-
jections.
4. All principal dwellings and principal structures shall
be placed on a permanent foundation in compliance with the
Uniform Building Code as adopted by the City.
SECTION 2. This ordinance shall take effect upon its passage
and publication.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON this day
of , 1985.
Robert H. Stearns, Mayor
0 Attest:
Gary D. Plotz, City Clerk
12) 587 -5151
►'Y OF HUTCHINSON
1SHINGTON AVENUE WEST
WSON, MINN. 55350
M E M O R A N D U M
DATE: December 19, 1984
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: Conditional Use Permit as requested by Ford Rolfe
Pursuant to Section 6.05, C5, of Zoning Ordinance No. 464, the Hutchinson
Planning Commission is hereby submitting its findings of fact and recom-
mendation with respect to the aforementioned request for a conditional use
permit.
HISTORY
On December 3, 1984, Mr. Ford Rolfe submitted a request for a
conditional use permit to allow the construction of a 301 by 801
business /storage building on property located at 325 Third Ave. N.W. A
public hearing was held at the regular meeting of the Planning Commis-
sion on December 18, 1984, at which time there was no one present who
stated their objection to the request.
FINDINGS OF FACT
1. The required application was submitted and the appropriate fee
paid.
2. Notices were mailed to the surrounding property owners as well as
published in the Hutchinson Leader on Thursday, December 6, 1984.
3. The proposal is in conformance with the requirements of a conditional
use permit, and is necessary because the property is located in an
IC -1 zone.
RECOMMENDATION
It is the recommendation of the Planning Commission that the afore-
mentioned request for a conditional use permit be granted, contingent
upon proposal providing 14 parking spaces and that the parking area be
surfaced as per City requirements by August 1, 1986.
0 Respectfully submitted,
Larry Romo, Chairman
Hutchinson Planning Commisson Q �/
• RESOLUTION NO. 7945 •
RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER
SECTION 6.07 OF ZONING ORDINANCE NO. 464 TO
ALLOW THE CONSTRUCTION OF A 301 BY 80' BUSINESS /STORAGE BUILDING ON THE
PROPERTY LOCATED AT 325 THIRD AVE. N.W., WHICH IS IN AN IC -1 ZONE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA:
FINDINGS
1. Mr. Ford Rolfe of Hutchinson has made application to the City
Council for a Conditional Use Permit under Section 8.12 of Zoning
Ordinance No. 464 to allow the construction of a 301 by 80,
Business /Storage building on the property located at 325 Third Avenue
N.W., with the following legal description:
Lot 9, Block 24, North 112 City of Hutchinson
2. The City Council has considered the recommendation of the Planning
Commission and the effect of the proposed use on the health, safety, and
welfare of the occupants of the surrounding lands, existing and anticipated
traffic conditions, and the effect on values of properties in the surrounding
area and the effect of the use on the Comprehensive Plan.
3. The Council has determined that the proposed use will not be detri-
mental to the health, safety, or general welfare of the community nor will it
cause serious traffic congestion nor hazards, nor will it seriously depreciate
surrounding property values, and the proposed use is in harmony with the gener-
al purpose and intent of the Zoning Ordinance and the Comprehensive Plan.
CONCLUSION
The application for Conditional Use Permit for the purpose designated is
granted, based upon the findings set forth above contingent upon the
proposal providing 14 parking spaces and that the parking area be
surfaced as per City requirements by August 1, 1986.
Adopted by the City Council this 20th day of December, 1984.
Attest:
Gary D. Plotz
City Clerk
Robert H. Stearns
Mayor
r1
♦ 6
(612) 587 -5151
CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN, 55350
M E M O R A N D U M
DATE: December 19, 1984
T0: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: Amendment to the Subdivision Agreement as
Joan Plotz Mister Donut /Suoerstation
The Planning Commission recommends that the aforementioned
request for an amendment to the subdivision agreement be
granted.
. •November 28, 1984
SUBJECT: Access to SUPERSTATION, HWY 15 South and Century Avenue
Request to amend subdivision agreement
DEAR PLANNING COMMISSION MEMBERS:
Attached is a copy of the site -plan for Mister Donut /Superstation that
illustrates the single entrance behind the donut shop.
After 14 months of operating the SUPERSTATION with a single and behind
the building entrance, we find it is simply not working. We need some help.
The existing entrance is a physically "inconvenient" access to the customer,
causing extremely low gasoline sales. Even lower gasoline prices or discounts,
can not make the difference to drivers who are used to driving in and out
of filling stations throughout the community with ease.
The hardship is overwhelming for a small business, in view of the large
capital outlay for the filling station (underground tanks, special cement work,
dispensers, special wiring and additional special register) totaling approximately
$100,000 in borrowed monies.
The only recourse we have is to obtain your approval to amend the subdivision
agreement to allow for the accesses. After studing the situation it is crucial
that both the access on HWY 15 and Century Avenue, as shown in the attached
site -plan be approved. Only one new access either from HWY 15 or Century Avenue
will not substantially improve the situation,as cars will more often still have
to drive around the building.
A traffic flow direction with an 110 shaped pattern is typical with several
other stations in the community.
Without being in the same competitive situation as other filling stations,
I sincerely feel the economics of the entire project, including the donut shop,
will drag down this otherwise successful addition to the community to submission.
Your attention and consideration of this request is appreciated. Thank you.
Sincerely,
go
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MINUTES FOR ,YOUR INFORMATION
HUTCHINSON PLANNING COMMISSION
TUESDAY, DECEMBER 18, 1984
1. CALL TO ORDER
The regular meeting of the Hutchinson Planning Commission was called
to order by Chairman Larry Homo at 7:30 p.m., with the following
members present: Marlin Torgerson, Elsa Young, Don Erickson, Shu-
Mei Hwang, Thomas Lyke and Chairman Homo. Members absent: Roland
Ebent. Also present: City Administrator Gary D. Plotz and
Director of Engineering Marlow V. Priebe.
2. MINUTES
The minutes of the regular meeting dated November 20, 1984, were
approved as presented on a motion by Mr. Torgerson. Seconded by Mr.
Erickson, the motion carried unanimously.
3. PUBLIC HEARINGS
(a) CONTINUATION OF CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE
#464, SECTION 8.01.1
Chairman Homo reconvened the continued hearing with the reading
of publication #3349 as published in the Hutchinson Leader on
Thursday, December 6, 1984. The request is for an amendment to
Zoning Ordinance #464, 8.01.1, entitled, Rules for Structures
in Districts. The hearing was opened at the October 16th
meeting, at which time it was determined that additional
changes were necessary. City Administrator Plotz explained
that staff had reviewed the amendment and revised it as
published on December 6. Administrator Plotz noted that City
Attorney Schaefer had reviewed the changes.
After discussion, Mr. Erickson made a motion to close the
hearing. Seconded by Mr. Torgerson, the motion carried
unanimously and the hearing was closed at 7:35 pm. Mr.
Torgerson made a motion to recommend to City Council approval
of the amendment as presented. Seconded by Mrs. Young, the
motion carried unanimously.
(b) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT AS
SUBMITTED BY FORD ROLFE
Chairman Homo opened the public hearing at 7:35 p.m. with the
reading of publication #3351 as published in the Hutchinson
Leader on Thursday, December 6, 1984. The request is for a
conditional use permit to allow the construction of a 30' by
80' business /storage building on the property located at 325
Third Ave. N.W., which is located in and IC -1. Chairman Homo
noted staff recommendation for 14 parking spaces and surfacing
Planning Commission Minutes .
12/18/84
to be done by October, 1985.
Mr. Rolfe was present to explain the request. He presented a
photograph of a building similar to the one he intended to
build. He stated that at the present time he did not know
exactly what he would have in the building but that it could be
a business, part business and part storage or all storage.
City Administrator Plotz explained that the City would have to
require the number of parking spaces that would be required for
a business. If it were later determined that the building
would be used for something other than a business (i.e.,
storage) that number could be revised. It was the consensus of
the Planning Commission that Mr. Rolfe should show the proposed
parking on the survey when the request went before the Council.
Mr. Rolfe further stated that he would like to extend staff's
recommendation for surfacing from October 1, 1985 to 1986 for
financial reasons.
After discussion, Mr. Torgerson made a motion to close the
hearing. Seconded by Mr. Erickson, the motion carried
unanimously and the hearing was closed at 7:52 pm. Mr. Torger-
son made a motion to recommend to City Council approval of the
conditional use permit as requested contingent upon the plan
providing for 14 parking spaces and that the parking lot be
surfaced as per City requirements by August 1, 1986. Seconded
by Mr. Erickson, the motion carried unanimously.
4. OLD BUSINESS i
(a) CONSIDERATION OF AMENDMENT TO SUBDIVISION ORDINANCE #466
SECTION 4.25 (City Attorney Schaefer)
As City Attorney Schaefer was not present, Mr. Torgerson made a
motion to table this item. Seconded by Mrs. Young, the motion
carried unanimously.
(b) CONSIDERATION OF SKETCH PLAN AS SUBMITTED BY GEORGE HERBERT TO
THE COUNTY
Director of Engineering Priebe explained that as the township had
recommended the request be rejected, the Planning Commission
would not have to make a recommendation.
5. NEW BUSINESS
(a) PRESENTATION OF PROPOSED OFFICE BUILDING /DRS. LYKE AND GILLARD
(Dr. Lyke asked to relinquish his seat on the Planning
Commission for the presentation and discussion of this item.)
i
PA
i
PLANNING COMMISSIC&INUTES •
12/18/84
Dr. Thomas Lyke and Dr. John Gillard were present to explain
their proposal to build a dental office building (with some
rental space), on property located in an R -3 zone, for which a
conditional use permit is required. A site plan was presented
as well as an artist's rendering of the proposed building.
Dr. Lyke explained that for the use they planned, 29 parking
spaces would be required and were provided for on the site
plan. Adjoining property is zoned R -3; property across the
street is zoned commerical. There was discussion about water
runoff from the parking area. Director Priebe recommends
onsite inlets to handle the drainage.
It was the consensus of the Planning Commission that there were
no major problems with the project as presented and recommended
that they proceed with application for a conditional use
permit.
(b) CONSIDERATION OF AMENDMENT TO SUBDIVISION AGREEMENT AS
REQUESTED BY JOAN AND GARY PLOTZ (MISTER DONUT /SUPERSTATION)
Attorney Ron McGraw was present representing Mr. and Mrs. Plotz
in regard to their request to amend the subdivision agreement
that involves their property on Century Ave. to allow for two
new accesses - -one from Century Avenue and the other from Hwy
15.
Mr. McGraw sited the Tom Thumb Station /Store in particular as
well as other stations in Hutchinson that have similar
entrance /exit layouts for their businesses.
Mr. Erickson agreed that the entrance situation for the
SuperStation is very inconvenient. He asked if there had been
any other requests for access to Hwy 15 in the past. It was
determined that there hadn't been; however, it was noted that
if this were granted the Commission should be aware of the
possiblity of further requests.
Mr. Plotz was present to state that he had pursued the
possibility of a service road with the State Highway Depart-
ment. It was their feeling that it was not possible at this
time. Mr. Plotz went on to explain the financial burden of the
lot due to special assessments and sewer and water that had to
be put in. It was his feeling that the natural flow of traffic
would be from north to south as indicated by the arrows on the
drawing.
During discussion, concern about safety, turn lanes and the
speed limit in the area were addressed. It was pointed out
that the State Highway Department would review the application
and would take those items into consideration as well as any
3
PLANNING COMMISSN MINUTES •
12/18/84
plans that they may have for the highway in the future.
Mr. Torgerson made a motion to recommend to City Council
approval of the amendment as requested. Seconded by Mrs. Young,
the motion carried with Mr. Torgerson, Mrs. Young, Mr. Hwang,
Dr. Lyke and Chairman Romo voting aye and Mr. Erickson voting nay.
(c) CONSIDERATION OF SITE PLAN REQUIREMENT FOR REZONINGS AND OTHER
RELATED SITUATIONS
Mr. Torgerson explained that the City Council felt there had
been enough disapproval from the neighborhood to reject the
request for rezoning (referring to Bable Buschele request on
Franklin Street). He added that the City Council would like to
require a site plan before rezoning that parcel to C -3. With a
definite site plan for the proposed rezoning, he felt there
would be much less objection from the neighborhood.
City Administrator Plotz explained that there were other cities
(Eden Prairie and Minnetonka) requiring site plans with
rezoning requests. He commented that those who are using it
feel it is working very well to improve relationships between
Council and Planning Commission and is working to make the
changes more "palatable" for neighbors.
Chairman Homo expressed concern about "everything becoming an
IC -1 zone," and the limitations to the property owner,
especially if a proposed project were to fall through. He felt
City government would have a lot to say about development.
There was discussion about what would happen if the property
use were to change at a later date to something acceptable in
that zone, but unacceptable to the neighbors. Concerns about
the practicality of having a site plan required for a project
that may take many years to develop, or quite a large piece of
property were expressed. A question about if this were "con-
tract zoning" and how it would hold up under litigation was
raised. It was noted that one of the jobs of the Planning
Commission was to make decisions regarding this, based on the
comprehensive plan. A question was expressed regarding the
time and expense of creating a comprehensive plan and then
disregarding it.
Dr. Lyke commented that requiring a site plan would provide a
more "orderly transition" for a neighborhood going from
residential to commercial.
After discussion, Mr. Torgerson made a motion to recommend
approving further study on the idea of a site plan requirement.
Seconded by Dr. Lyke, the motion carried unanimously.
n
L J
4
0
PLANNING COMMISSIWINUTES •
12/18/84
(d) PRESENTATION BY UTILITIES COMMISSION, TELEPHONE COMPANY AND
CROW RIVER CABLE T.V. REGARDING BUILDING PERMITS,
COMMUNICATIONS AND CHANGES TO PLATS
Representatives of the Utitities Commission, Telephone Company
and Crow River Cable T.V. were present to express their concern
about the lack of information they are receiving regarding new
development and building in the City of Hutchinson.
Mr. Rufus Alexander, general manager of the Hutchinson
Utilities Commission explained that they are making plans to
put more and more underground. They feel they are running out
of room, and need to be given more room for going underground
as well as places to put transformers on the properties.
Another problem occurs when there are changes made in a plat.
They plan for certain size service. Often it goes in for
single family as proposed and needs to be dug up and changed
when a plat changes or a use changes. The expense of such a
change is great and is paid by utility customers.
Mr. Butch Wentworth (Utitlities Commission) and Mr. Lloyd
Schlueter (Telphone Company) were present to state similar
types of concerns. Other items discussed included: forms
supplied by each of the affected utilities to be supplied to
building permit applicants, house numbers being given when a
development is platted, lots being marked by house numbers,
establishing lot lines and sticking to them, utilities
communicating conerns at time of hearings on plats, rezonings,
etc.
City Administrator Plotz added that the Community Development
office has prepared a "developers' guide" which lists the
process and permits required for new construction. It was
recommended that this guide go out to all who apply for a
building permit.
6. ADJOURNMENT
There being no further business, Mr. Torgerson made a motion to
adjourn the meeting. Seconded by Mr. Hwang, the meeting was
adjourned at 9:57 p.m.
$ 2,025.28
REGULAR COUNCIL MEETING
December
20, 1984
•
WATER $ SEWER FUND
*State Treasurer
PERA
$ 220.28
*State Treasurer
Soc. Sec.
362.83
*U.S. Postmaster
postage for bills
145.21
Martin Luedtke
double payment refund
9.66
Norwest National Bank Mpls.
interest $ paying fees
5,543.10
Van Bergen 8 Markson
parts
822.50
Water $ Wastewater Operators Center
registration fees
175.00
Am. Payment Center
3 months rental
53.00
Blue Cross Blue Shield
Dec. medical ins.
1,107.37
Central Garage
Nov. repairs
2,038.15
Coast to Coast
supplies
65.71
Commissioner of Revenue
Nov. sales tax
359.24
Curtin Scientific
chemicals
61.82
Farm $ Home
supplies
64.61
Floor Care Supply
repairs
103.75
Fitzloff Hardware
supplies
24.11
Hutch Coop
gasoline
521.47
Hutch Telephone Co.
telephone
175.48
Juul Contracting Co.
sanitary sewer const.
6,241.84
Krasen Plbg & Htg.
parts
12.37
Logis
computer
427.43
Quades Electric
repairs
150.90
UBC
supplies
45.09
Water Broducts
supplies
680.60
•
Water Products
meter
2,158.20
$ 21,569.72
CENTRAL GARAGE FUND
*State Treasurer
PERA
$ 40.51
*State Treasurer
Soc. Sec.
66.73
Custom Products
supplies
5.00
Jeffs Auto Repairs
parts
84.50
Security State Bank (Johnson Motors
parts
118.40
W. D. Cooling Clinic
repairs
210.00
Brandon Tire
repairs
31.45
Blue Cross Blue Shield
Dec. med. ins.
174.60
Dostal $ Oleson Oil
solvent
10.25
Farm $ Home
supplies
5.72
GTC
supplies
678.49
Harpel Bros.
parts
101.20
Hutch Leader
equipment bids
53.79
Hutch Wholesale
repairs $ parts
233.53
MacQueen Equipment
parts
24.60
Plowmans
parts
34.96
Road Machinery & Supplies
parts
51.08
Oil
oil
72.75
•Schmeling
Wigen Chev. Co.
repairs
27.72
$ 2,025.28
GENERAL FUND
*State Treasurer
PERA
$ 4,785.03
•
*State Treasurer
Soc. Sec.
2,688.38
*Mn. State Treasurer
snowmobile reg. fees
286.00
*Mn. Municipal Board
annexation fees
200.00
*Mn. State Treasurer
snowmobile reg. fees
158.00
*Mn. State Treasurer
snowmobile reg. fees
187.50
John Mlinar
League meeting
123.06
Gale Boetler
%insulated boots
30.00
Jerry Dostal
sr.citizens dance
100.00
Mary Laxen
seminar
12.46
Robert Ringstrom
court
4.00
Florence Satterlee
refund on tickets
15.00
Tim Schloeder
first aid
70.00
Joe Sic
floor conditioning
276.00
Anderson Interiors
supplies
5.25
Concord Press
supplies
308.41
Hutch Computer Industries
channel scanner
277.93
Lakes Gas Co.
tar truck fuel
227.92
Lake Harriet Florist
plant -Bev Aleleben
15.15
Lundahls Catering
sr.center fish fry
53.00
LeBistro Cafe
22 cont. breakfasts
50.96
Mid Central Fire Inc.
supplies
41.40
Kiristin Rodzwill
subpoena fee
23.80
American Welding Supplies
welding gas
41.83
Big Bear
supplies
15.33
Brandon Tire
repairs
12.50
•
Blue Cross Blue Shield
Dec. med. ins.
11,592.79
Central Garage
Nov. repair jobs
5,635.32
Central Garage
vehicle rental for Dec.
6,187.00
Central Mn. Com.
repairs
97.40
Coast to Coast
supplies
238.40
Commissioner of Revenue
Nov. sales tax
485.54
Carneys
supplies
11.33
Copy Equipment Inc.
supplies
190.99
Crow River Press
envelopes
450.90
Dept. of Public Safety
CJDN charge
40.00
Don Streicher Guns
equipment
91.99
Dostal 6 Oleson Oil
solvent
30.75
Farm $ Home
supplies
148.90
Floor Care Supply
cleaning supplies
282.55
Fitzloff Hardware
equipment $ supplies
1,012.82
GTC
supplies
46.83
Pamida
supplies
13.21
Gopher Athletic
supplies
268.07
Gopher Sign Co.
signs
574.26
Great Plains
supplies
1,285.93
Hutch Coop
gasoline
3,135.20
Hutch Com. Hospital
blood test & laundry
27.15
Hutch Iron
steel
17.00
Hutch Leader
advertising
301.26
Hutch Medical Center
phy exams
153.00
•
Hutch Mfg. $ Sales
supplies
69.85
Hutch Telephone
phone service
2,767.06
Hutch Utilities
lamps,supplies,street liter
1,165.55
Hutch Wholesale
supplies
104.96
Ink Spots
printing
32.50
Jahnkes Red Owl
Jerabek Machine shop
Juul Contracting
• Logis
Mankato Mobile RAdio
Miller Davis
McGarvey Coffee
Northland Beverages
Pitney Bowes
Gary Plotz
Popps Electrical
Quades Electrical
Robert Stearns
James Schaefer
UBC
Uniforms Unlimited
West Pub. Co.
Wm. Mueller $ Sons
Browns Greenhouse
Safety Council
Recreation $ Pool Construction Fund
• BOND FUNDS
BURNS MANOR NURSING HOME BDS
American National Bank of St. Paul
HOSPITAL BONDS
1st National Bank of St. Paul
RECREATION $ POOL BONDS
An. National Bank of St. Paul
LIBRARY CONSTRUCTION BONDS
Hutchinson Leader
1981 PARKING BONDS
Bennie Carlson
BONDS OF 1980
1st National Bank of Mpls.
BONDS OF 1976
Norwest Bank of Minneapolis
FEDERAL REVENUE SHARING
Recreation 8 Pool Construction Fund
J
E
clean supplies
$ 13.73
steel
27.56
contractual services
8,458.05
computer time
2,556.14
supplies
22.50
election supplies
520.00
coffee
53.60
Roberts Park Concession
supplies 579.34
postage meter rental
63.00
mileage
185.14
parts
44.11
repairs
1,885.78
seminar
85.00
last half Dec.$other services
2,510.50
supplies
375.66
nametags
10.40
1985 pamphlets for Rules
of Ct. 17.00
street materials
816.89
trees
3171.00
transfer per budge
150.00
permanent transfer
100,000.00
$ 168,012.82
Prin,int,F, paying fee 88,416.50
interest & paying fee 31,385.14
administration fee 400.00
publication costs 51.71
contract payment 669.30
interest & paying fee 18,738.90
interest & paying fee 8,311.95
permanent transfer funds 135,000.00
0
MUNICIPAL LIQUOR STORE FUND
Griggs Cooper $ Co.
wine & liquor
3104.71
Thin City Wine Co.
wine $ liquor
3110.24
ED Phillips &Sons
wine & liquor
3070.23
Quality Wine & Spirits
wine F, liquor
3594.63
Locher Bros Inc.
beer
962.70
Locher Bros.
beer
427.90
Lenneman Beverages
beer
1231.50
LENNEMAN Beverages
beer
164.00
Lenneman Beverages
beer
2002.25
Lenneman Beverages
beer
792.65
Triple G
beer
1145.75
Triple G
beer
822.75
Triple G
beer
938.75
Friendly Beverages
beer
262.95
Locher Bros. Inc.
beer
586.20
Twin City Wine Co.
wine & liquor
1154.91
Quality Wine $ Spirits
wine $ liquor
1760.82
Griggs Cooper $ Co.
wine $ liquor
1786.81
Ed Phillips & Sons
wine $ liquor
3636.48
Ed Phillips 8 Sons
mix
39.23
Griggs Cooper $Co.
mix
72.62
Northland Beverages
mix
156.25
Coca Cola Bottling
mix
373.10
Bernick Pepsi Cola
mix
36.25
City of Hutchinson
health ins for Nov.
1048.40
City of Hutchinson
cigarette license
12.00
Minnesota Sheriff Assn.
advertising
80.00
KDUZ
nov. advertising
262.00
Junker Sanitation
refuse charges
97.50
Hutchinson Leader
advertising
8.80
Hutchinson Telephone Co.
Nov. phone service
56.69
American Linen Supply
towel service
17.20
Electro Watchman
alarm system
102.00
Fronteer Director Co.
directory advertising
179.10
Carr Flowers
plant for Vorbeck
13.50
Allen Office Products
roller & tape
52.00
Floor Care SupplyCo.
towels
53.70
Nationwide Papers
bags
188.99
Retail Data System of Mn.
annual service contract
1134.00
Sprengler Trucking
freight trucking
809.89
Triple G
beer
8867.60
Lenneman Beverages
beer $ mix
17,130.00
Locher Bros.
beer $ mix
6715.90
Friendly Beverages
beer
2020.50
$70,083.45
0
11
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4%N0,10T4 •
Minnesota
Department of Transportation
box 768
OF T;y 2303 TRANSPORTATION ROAD
00 WILLMAR. MINNESOTA 36201
December 13, 1984
Mr. Marlow Priebe
City Engineer
37 Washington Avenue W.
Hutchinson, MN 55350
RE: T.H. 7/22 and School Road
Dear Marlow:
0
FOR YOUR INFORMATION
In checking on the status of the proposed project for T.H. 7/22 and
School Road, I find that this is proceeding. A number of preliminary
studies have been completed but additional studies remain. These
could not be done this fall because the detour west of town affected
the traffic flow in town.
An aerial mosaic has been received and we will be proceeding with
developing a layout for a project. Traffic counts were taken during
the summer and remain to be studied. A turning movement count will be
taken next spring to determine if a signal is justified. We are
waiting on the turning movement count because we cannot adjust the
volumes for seasonal variations and the winter months normally have
Tower volumes than spring months. Once these studies are done, work
will begin on developing a proposal. We will keep you informed of the
progress.
Sincerely,
K. A. Madole
District Engineer
ADKM760
An Equal Opportunity Employer
I
E
1 ' � 1
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PRATE
DECEMBER 11, 1984
CITY OF HUTCHINSON ISSUE NO. 5
ALTERNATIVES FOR HEALTH INSURANCE - INVOLVING ALL FOUR CITY ENTITIES
At the request of the Nursing Home Board and Hospital Board, our insurance consultant,
Dwight Tange, has summarized the pros and cons of combining the health insurance of the
four entities. See attached letter of December 4.
The bottom line is to decide if we want to further investigate: (1) combining the four
entities into one group, and (2) check the feasibility of a self- funded approach. This
activity is beyond the scope of our annual contract with Dwight. Supplementary services
are at $60 per hour, plus mileage (plus mileage at 50C /mile including his personal driv-
ing time).
"AGENCY AGREEMENT" TO APPRAISE AIRPORT PROPERTY
On Wednesday, December 5, I met with Cliff Boelter, Willmar office of DOT, for appraisal
of airport property.
Mr. Boelter and staff appraised the new Litchfield airport, plus negotiated with property
owners for fee or easement interests. In summary, it has gone very smoothly for Litchfield,
and I would suggest we consider the same methods.
For the December 20 Council meeting I will be putting the appraisal and negotiation service
contract on the agenda.
COMMUNITY DEVELOPMENT SUBCOMMITTEE ON DOWNTOWN STREETSCAPE
At our December 6 meeting the committee discussed the desire to review "site reviews" of
rezoning, variances, conditional use permits, and building permits in an advisory capacity
only!
The committee would be willing to meet the first working day of every month and forward
recommendations to the Planning Commission.
Presently the committee sees a hodge -podge approach to fixing store fronts, rear entrances,
and possibly layout of parking. The monies the City spent with the University students to
develop a coordinated appearance in downtown have been disregarded in several instances.
This group would like to help.
0
1E LIMITS ON PARKING
There has been no recommendation from the Downtown Retail Association on overall policy
for time limits for (1) Main Street parking, (2) side street parking, (3) off- street park-
ing lots, and (4) parking lots west of Franklin. Since each business seems to have a dif-
ferent idea and interest, the Association would like to provide the City Council with a
"unified -as- possible" recommendation.
MISCELLANEOUS COMMUNICAT
Please examine the reports requested by Council member.
1. Police Car and Battery Analyzer
2. Civic Arena - Ice vs non -ice revenue and expenses
PASSENGER AND FREIGHT BUS SERVICE TO HUTCHINSON MAY BE DISCONTINUED
Representatives of Zephyr Lines contacted us late Monday to inform us of plans to discon-
tinue bus service to Hutchinson effective January 2, 1985. Bonnie Edwards, district rep-
resentative, will be meeting with myself and Hazel Sitz to discuss the Zephyr /Jefferson
schedule at 10:00 a.m. Thursday morning.
D. A. Tange Company
INSUMNCE CONSULTING SERVICES XAX9Z9&WMMKXtKXXX
DWIGM A TANGE, CIC
PRESIDENT
Date: December 4, 1984
To: Me bers of the City Council
ty of Hutchinson
Hutchinson, Minnesota
X)WbX0EKQ{$p1 XJ=XXXK
X)MX)WAX9MWXXXXXXX
513 3rd Street, P. O. Box 39
Farmington, Minnesota 55024
Telephone (612) 460 -6556
XO4
M� DEC VY /
U RECEIVED
From: Dwight A. Tange,.CIC N: BY
DreA. Tange Company rS2b�E2ZZt2�2�
Subject: Informational Memorandum regarding pros and cons of (1)
combining the Hospital, Nursing Home, Municipal Utility and
City Employees into one group for Group Health Benefits and
(2) the feasibility of utilizing a self- funded approach as
an alternative to Health Insurance.
On October 24, 1984, I attended the board meeting of
Hutchinson Community Hospital and presented, in response to their
request, a memorandum containing several recommendations. One of the
subjects addressed therein was an overview of the feasibility,
including the advantages and disadvantages, of employing a self -
funded approach to providing Group Health benefits for the Hospital
employees as an alternative to the current Blue Cross -Blue Shield,
Insured Group Health Insurance Plan.
I subsequently, on October 25, 1984, attended the Burns Manor
Municipal Nursing Home board meeting at which time a lengthly
discussion took place regarding the possibility of initiating a new
Group Health Insurance program for the employees of Burns Manor.
Previous to the October 25 board meeting, I had assisted Burns Manor
in preparing a survey of interest regarding Group Health Insurance
which Burns Manor distributed to its employees and tabulated the
results. One of the serious concerns that came up at that board
meeting was the small size of the group that would likely be
included in such a plan and the associated volatile nature of the
loss experience which could cause rates to rise and fall quite
dramatically.
Mr. Mike Carls, who was in attendance at the Hospital board
meeting the day, before suggested the possibility of considering a
combining of the City entities for Group Health Insurance to create
a larger group. Clearly this is a possible alternative that has a
number of advantages but there are also several considerations to be
examined before preceeding. If after the City Council has had an
opportunity to review the following CONSIDERATIONS, ADVANTAGES and
CONCERNS, there is a desire to proceed investigating the
possibility, I would then recommend that a meeting be arranged
involving represenatives of each entity as appropriate which I could
arrange to attend if that is deemed necessary. The purpose of such a
meeting would be to discuss some of the agreements that would have
0 •
to be reached in order for the program to be a success and to
determine the level of interest with each of the various entities.
Listed below, as previously mentioned, are a list of
CONSIDERATIONS, ADVANTAGES and CONCERNS:
CONSIDERATIONS
1. Since Burns Manor would be initiating a program for the first
time and since Burns Manor agrees with my recommendation that
they should offer a comprehensive major medical plan which is a
lessor plan of benefits to what is currently provided for the
City employees and the Hospital employees, I believe it would
be unavoidable that a Group Health Benefits Plan covering all
employees of all four . entities would have to contain
individual, different plans of benefits for each entity.
2. I feel it is imperative that the subject of rate increases in
future years be discussed in detail and a determination should
be made as to whether or not the rate increase necessary as
dictated by the loss experience should apply equally to all
four entities or if the rate increases should vary according tc
each entities" individual loss experience. If an agreement,
preferably in writing, is not reached in advance I would be
concerned that one of the entities whose loss experience was
particularly negative in a particular year may generate
dissatisfaction on the part of the remaining three entities for
the rate increase that results therefrom.
Since Burns Manor Municipal Nursing Home would probably
have the smallest number of employees involved in such a
program of any of the entities involved, individual rate making
based on loss experience of each individual entity would have
the potential of generating wide swings in costs for Burns
Manor. It is true, however, that if Burns Manor proceeds, as
they are currently considering, in seeking to put in place a
plan of Group Health benefits for their employees individually
they would be subject to the same potential for dramatic swings
in the rate.
ADVANTAGES
I. ADVANTAGES OF COMBINING THE ENTITIES REGARDLESS OF WHETHER AN
INSURED PLAN OR A SELF - FUNDED PLAN IS SELECTED
A. Certainly some economies would be achieved in the charges that
would have to be made by D. A. Tange Company for holding a
public bidding for all four entities together as opposed to
bidding at various times in future years for individual
entities.
B. The larger the group (ie:number of covered employees) the more
predictable the loss experience becomes which, I believe,
would have the effect of stabilizing the rate structure so
that no one entity would incur a dramatic increase, if the
decision is made to spread the rate increase amoung all the
entities regardless of their individual loss experience.
2
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II. ADVANTAGES OF A SELF - FUNDED PLAN OVER AN INSURED PLAN AS
CURRENTLY IS BEING USED
A. The interest earnings of the benefit fund would accrue to the
true benefit of off setting costs for all the City entities.
B. The City and all the entities would receive, I believe, better
statistics from a third party administrator than are currently
made available from Insurance Companies. This would be
invaluable for future plan design and cost control.
C. The City and all the entities would enjoy more flexibility
with regard to plan design in benefits. It would pave the way
for unique alternatives like cafeteria plans etc., if desired.
Incidentally, I believe it would be in the best interests of
the City and all the entities to set as an objective trying tc
consolidate plan differences of the various entities to
ultimately reach a point where a single plan of benefits is
offered, preferably a comprehensive major medical which would
contain a deductible and co- payment for the first two to five
thousand dollars of covered expense.
D. When the City and the entities do experience good years as far
as loss experience is concerned, the excess or surplus funds
and the interest thereon accrue to their benefit.
CONCERNS
I don't have any particular concerns with respect to
combining the City, the Hospital, the Nursing Home and the Municipal
Utility in an insured plan for Group Health Insurance provided the
agreements between the entities commented on above under
CONSIDERATIONS is reached in advance. I do however have a few
concerns with respect to a self - funded plan that should be
considered. I do not intend this to detract from my belief that a
self - funded plan may well be the most cost effective long term
solution to the problem of increasing costs of providing health
care.
A. The size of the employee group is a significant consideration
in determining whether or not a self- funded plan of Group
Health benefits should be considered. It would be difficult,
in my opinion, for the City or any of the entities to
individually consider the possibility of self- funding Group
Health benefits due to the fact that the employee group would
probably be too small. Minnesota Statute 471.617, Self
Insurance of Employee Health Benefits, under subdivision one
requires that a public entity may only self -fund Group Health
benefits if there are more than 100 employees eligible to be
covered. Subdivision two, however, allows any two or more
public entities to ban together in order to achieve the
minimum 100 eligible employees. Subdivision 6 of the same
statute states that unless a Self Insured Health Benefit Plan
was in effect on August 1, 1980 you may not continue to
3
0 •
operate your plan without meeting the 100 eligible employee 1
minimum. It would appear to me, though you may wish to check
with legal council, that if the number of employees were to
ever drop below 100 you would be required to disband your self
funded plan.
In addition to the statutory requirements, I have found
in working with other public entities that even a group of
over 150 employees may not necessarily be able to attract
interested "Excess Stop -Loss Reinsurers" and "Third -Party
Administrators" to provide bids. I believe a minimum of 175,
and preferably 200 to 250 eligible employees should be
involved in the group in order to stand a reasonable chance of
receiving several competitive bids for self- funding.
B. I believe it would be important for an evaluation to be
performed as to the number of employees who would be eligible
for coverage under a self - funded plan for the City and the
entities who are not actively at work due to a serious
illness. I have found in a previous public bidding for another
public entity that having several employees who were disabled
and unable to work covered currently by their present Group
Health Insurance plan was instrumental in their not receiving
any viable self- funded bids. It should be noted however that
the public entity to which I refer only had approximately 155
employees.
C. It is possible that for the first year or two under a self -
funded plan the cost of providing Group Health plan benefits
may involve a greater up front cost than would be paid for an
insured plan for the same group. The reason for this is that
reinsurance normally provides coverage on an "individual claim
excess basis" once a certain number of dollars (usually
between $15,000 and $40,000 depending on the size of the
group) is reached in a plan year for a single claim on a
individual employee. In addition, "aggregate excess stop - loss"
coverage usually kicks in once the total claims for all
covered employees reaches 125% to 140% of "expected loss" in a
plan year. Therefore the City would probably wish to fund the
plan for the maximum amount of dollar output to be sure that
an unfunded liability problem is not created. After the first
year or two the surplus that you should accumulate in the
benefit fund will begin, I believe, to give the desired result
of stabilizing the costs of providing Group Health Benefits.
I sincerely believe that a self- funded approach to Group
Health Benefits is probably the most viable solution on a long term
basis but would only be feasible for the City of Hutchinson if the
entities band together. Other coverages such as Group Dental and,
perhaps, even Long -Term Disability and Workers" Compensation may be
possible future candidates for self - funding, provided a careful
approach is taken to gradually increasing the City's retention level
and funding these liabilities properly.
I hope this is of some assistance and I shall await your
decision as to whether you wish to continue investigating this
possibility or cease looking at this any further.
4