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cp11-27-1984 cHUTCHINSON CITY CALENDAR WEEK OF November 25 TO December 1' 1984 WEDNESDAY -2g- 10:00 - 11:00 A.M. - Meeting of Directors at City Hall SUNDAY -25- THURSDAY -29- 4:30 P.M. - Nursing Home Board Meeting at Burns Manor i i MONDAY -26- Noon - Safety Council Meeting at Fire Station 1:00 P.M. - Utilities Commission Meeting at Utilities FRIDAY -30- w TUESDAY -27- 0 7:30 P.M. - City Council Meet- ing at City Hall SATURDAY -1- •I i AGENDA 0 REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, NOVEMBER 27, 1984 • �• Call to Order - 7:30 P.M. J2. Invocation - Reverend Tim Maland �3. Consideration of Minutes - Regular Meeting of November 13, 1984 and Bid Opening of November 13, 1984 Action - Approve as presented - Approve as amended 4. Routine Items �(a) Reports of Officers, Boards and Commissions 1. Financial Report - October 1984 2. Planning Commission Minutes dated October 16, 1984 3. Airport Commission Minutes dated November 14, 1984 J(b) Consideration of Appointment of Don Pankake to Airport Commission (c) Consideration of Application for Christmas Tree Sales Permit 1. 2. 3. J(d) Cc 1. 2. 3. 4. 5. 6. 7. 8. Leonard Riemann Cynthia Beadell Charles Pulkrabek zsideration of Application for Snow Removal Permit: Jeff Haag Richard Ewert Jr. Richard Snykalski Otto Templin Gene Betker Gilbert Lehman Randy Peterson Lloyd Christensen Action - Motion to accept report and minutes, issue permits and ratify appointment 5. Public Hearing - 8 :00 P.M. ,, (a) Watermain Improvement Project No. 85 -01 -33 Action - Motion to close hearing - Motion to reject - Motion to approve project and adopt Resolution 6. Communications, Requests and Petitions J(a) Consideration of Request by City Attorney to Attend Minnesota Public Sector Labor Law Seminar January 18, 1985 Action - Motion to approve - Motion to reject COUNCIL AGENDA NOVEMBER 27, 1984 J(b) Consideration of Request by Finance Director to Attend Advanced . Workshop In City Audits December 5, 1984 Action - Motion to approve - Motion to reject 7. Resolutions and Ordinances ,J(a) Resolution No. 7920 - Resolution Relating to City Engineering and Administration Fee Action - Motion to reject - Motion to waive reading and adopt Resolution �(b) Ordinance No. 25/84 - An Ordinance Extending the Corporate Limits of the City of Hutchinson to Include Certain Unincorporated Terri- tories Bordered By Land Within the City Limits And Abutting Thereon Action - Motion to reject - Motion to waive second reading and adopt J(c) Ordinance No. 26/84 - An Ordinance Granting An Easement To Certain Municipally Owned Property Action - Motion to reject - Motion to waive second reading and . adopt 8. Unfinished Business J (a) Consideration of Variance As Submitted By Erickson Oil Company with favorable recommendation of Planning Commission (DEFERRED NOVEMBER 13, 1984) Action - Motion to reject - Motion to approve and waive reading and adopt Resolution No. 7888 �(b) Review of Liquor License for T. L. Scalawags, Inc. (DEFERRED NOVEMBER 13, 1984) Action - Motion to reject - Motion to approve amending liquor license J(c) Consideration of Winter Interment and Spring Burial At Cemetery (DEFERRED NOVEMBER 13, 1984) Action - J(d) Review of Gasoline Purchased By City (Requested by Alderman Pat Mikulecky (DEFERRED NOVEMBER 13, 1984) Action - 0 2 COUNCIL AGENDA NOVEMBER 27, 1984 go J(e) Consideration of 1985 Improvement Project No. 85 -01 -24 (DEFERRED NOVEMBER 13, 1984) Action - Motion to reject - Motion to approve project - Motion to waive reading and adopt Resolution No. 7909 J(f) Consideration of Settlement of Downtown Parking Appeals Action - 9. New Business ,((a) Consideration of Delinquent Water and Sewer Accounts Action - Motion to authorize extension of payment period - Motion to authorize discontinuation of service J(b) Consideration of Report by Community Services Officer On Stray Dogs Action - f(c) Consideration of Application for Gambling Devices License by V.F.W. Auxiliary Action - Motion to reject - Motion to approve and issue license J(d) Consideration of Establishing Hearing Date for Federal Revenue Sharing Budget Action - Motion to reject - Motion to set hearing for December 11 at 8:00 P.M. V(e) Consideration of Budget Review of Enterprise Funds: 1. Liquor Store 2. Water /Sewer /Refuse 3• Central Garage Action - Motion to reject - Motion to approve budgets ./(f) Consideration of Establishing Pool and Recreation Construction Fund and Closing Capital Project 1983 Fund Action - Motion to reject - Motion to approve and waive reading and adopt Resolution No. 7925 J(g) Consideration of Entering Into Agreement with Electro Watchman for Wastewater Treatment Plant Action - Motion to reject - Motion to approve and enter into agreement 3 COUNCIL AGENDA NOVEMBER 27, 1984 (h) Consideration of Request for Variance Submitted by Robert McGee with favorable recommendation of Planning Commission Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution No. 7921 4(1) Consideration of Request for Rezoning Submitted by R. Kahle, D. Buechele and W. Bacon with favorable recommendation of Planning Commission Action - Motion to reject - Motion to approve - Motion to waive first reading of Ordinance and set second reading Dec. 11, 1984 ,Q) Consideration of Request for Sign Variance Submitted by Mid - Continent Theatre with favorable recommendation of Planning Commission with Stipulations Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution No. 7922 ,/(k) Consideration of Request for Conditional Use Permit Submitted by Hutchinson Manufacturing with favorable recommendation of Planning Commission with Notation Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution No. 7924 (1) Consideration of Request for Conditional Use Permit Submitted by V Schlueter Refrigeration with favorable recommendation of Planning Commission with Notation Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution No. 7923 J(m) Consideration of Request for Rezoning Submitted by Robert Hornick with unfavorable recommendation of Planning Commission Action - Motion to reject - Motion to approve J(n) Consideration of Amendment to Zoning Ordinance No. 464, Section 9 with favorable recommendation of Planning Commission Action - Motion to reject - Motion to approve - Motion to waive first reading of Ordinance and set second reading for December 11, 1984 J(o) Consideration of Sketch Plan Submitted by Herb Filk to County Action - Motion to reject - Motion to approve with contingency 10. Miscellaneous ✓(a) Communications from City Administrator 4 COUNCIL AGENDA • • NOVEMBER 27, 1984 • /11. Claims, Appropriations and Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds J12. Adjournment 0 • E 0 0 MINUTES BID OPENING TUESDAY, NOVEMBER 13, 1984 The bid opening was called to order at 3:00 P.M. Present were: Mayor Robert H. Stearns, City Administrator Gary D. Plotz, Finance Director Kenneth B. Merrill, City Attorney James Schaefer, and Bonding Consultant Bill Fahey. The reading of Publication of Notice of Bond Sale, $500,000 General Obligation Recreation Center Bonds was dispensed with, and the following bids were opened and read: NET INTEREST NET INTEREST COST RATE Miller Securities, Inc. $523,768.75 9.5665 Piper, Jaffray & Hopwood, Inc. 530,317.00 9.6861 Dain Bosworth, Inc. 526,581.25 9.6179 . Allison - Williams Company 519,668.75 9.4917 Cronin & Marcotte, Inc. 532,675.00 9.7292 First National Bank of Mpls. 532,178.13 9.720 First of St. Paul Juran & Moody, Inc. 528,531.25 9.6535 Moore, Juran & Company, Inc. 530,715.63 9.6934 The bids were referred to Consultant Fahey for a recommendation at the City Coun- cil meeting scheduled for this evening. There being no further business, the meeting adjourned at 3:10 P.M. 19 0 0 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, NOVEMBER 13, 1984 1. The meeting was called to order by Mayor Stearns at 7:30 P.M. The fol- lowing were present: Alderman Mike Carls, Alderman John Mlinar, Alderman Marlin Torgerson, Alderman Pat Mikulecky, and Mayor Robert H. Stearns. Also present: City Administrator Gary D. Plotz, City Engineer Marlow V. Priebe, and City Attorney James Schaefer. 2. INVOCATION The invocation was given by the Reverend Tim Maland. 3. MINUTES The minutes of the regular meeting of October 23, 1984 were approved as presented. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING OFFICIAL'S REPORT - OCTOBER 1984 0 2. NURSING HOME BOARD MINUTES DATED SEPTEMBER 27, 1984 3. HOSPITAL BOARD MINUTES DATED SEPTEMBER 18, 1984 Mayor Stearns ordered that the report and minutes be received for filing. (b) CONSIDERATION OF REQUEST FOR REDUCED TRASH AND REFUSE RATE BY MABEL REITER The motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to approve the request for a reduced trash and refuse rate. Motion unanimously carried. (c) CONSIDERATION OF APPOINTMENTS: 1. TERRI EILERTSON TO LIBRARY BOARD 2. ROBERT DURFEE TO HOSPITAL BOARD It was moved by Alderman Carls to ratify the appointments. The motion was seconded by Alderman Mlinar and carried unanimously. 5. PUBLIC HEARING - 8 :00 P.M. (a) 1985 IMPROVEMENT PROJECTS: 1. PROJECT NO. 85 -01 -24 9 0 COUNCIL MINUTES NOVEMBER 13, 1984 i 0 Mayor Stearns called the public hearing to order at 8 :00 P.M. for consideration of 1985 improvement projects. City Engineer Priebe reported the condition of city streets had been reviewed, and it was recommended that a plant mix overlay be applied to the proposed streets. The estimated cost of the improvement project would be $145,000, or $5 a front foot. The property owner would be given a $2 front foot credit for seal coating and assessed $3 a front foot for the overlay. He then explained the difference between A, B and C streets and stated type B streets were being considered for the hearing. Mr. Cyril Hatten, 655 Milwaukee, stated that in 1976 he was assessed for a base coat and top coat on Milwaukee. He was op- posed to paying for a second top coat. Mr. Melvin Bipes, 805 Maple, made reference to a corner lot on Ash and College that he owned in 1968. He was assessed for the long side of the property, but the present owner was being assessed for the short side of the lot. Mr. Bipes felt he should receive a refund for his previous College Avenue assess- ment. He inquired how many years the overlay would last. City Administrator Plotz informed the property onners that the city recently changed its assessment policy. Corner lot assessments are now based on a per front foot of the short side of the property. The city pays for the cost of the long side of a corner lot and intersections. City Engineer Priebe stated that the city pays for seal coat- ing. It was anticipated the overlay would last about 20 years. Mr. Brad Larson, 135 10th Avenue N.E., commented that about seven or eight years ago a top coat was put on his street, and it didn't need any upgrading at this time. It was pointed out by Maintenance Operations Director Neumann that Mr. Larson's portion of 10th Avenue N.E. was not included in the improvement project. Mr. Clarence Kohls, 545 Lynn Road, inquired what type of top coat was put on Fourth Avenue by the park. It was his opinion that a street with an overlay would last longer. Mr. Kohls asked if the overlay was the same mix put on the street by the Coca Cola plant. He received an affirmative answer. Rev. Tim Maland, 855 Spruce, stated he was looking at the long run. He believed the city would be overlooking the property owners' needs if it applied a seal coat layer. He approved of an overlay. 2 • 0 0 COUNCIL MINUTES NOVEMBER 13, 1984 Alderman Torgerson made the motion to close the hearing at 8 :28 P.M. The motion was seconded by Alderman Mlinar and carried unanimously. Following discussion, Alderman Carls moved to defer a decision on the project until the November 27, 1984 City Council meet- ing. Alderman Torgerson seconded the motion, and it unani- mously carried. 2. PROJECT N0. 85 -01 -34 The hearing on Project No. 85 -01 -34 was called to order at 8 :48 P.M. for consideration of gravel base, curb and gutter, and ap- purtenances on Walnut Street and Hillcrest Road in Mac's Bluff Addition. The estimated cost of the improvement was $18,850. There being no one present for the hearing, Alderman Mlinar moved to close the hearing at 8 :50 P.M. The motion was sec- onded by Alderman Torgerson and carried unanimously. The motion was made by Alderman Mlinar, seconded by Alderman Torgerson, to approve Project No. 85 -01 -34 and to waive reading and adopt Resolution No. 7908. Motion unanimously carried. 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) DISCUSSION ON SPENDING CITY MONIES BY CLARENCE KOHLS Mr. Clarence Kohls came before the Council to inquire about several current and future city projects. If the projects defaulted, he wondered who would pay off the bonds. He also raised a question regarding the difference in property valuation from one end of town to the other. Mr. Kohls wanted to know if the increase to the 1985 budget would affect the property owner in taxes. (b) REPORT ON PARKVIEW PLAZA PROJECT BY FRANK FAY Mr. Frank Fay reported he was working with two developers on two different plans, ie., rentals or condominiums. He hoped to have his plans finalized by the first of the year. Although he was still interested in including the old fire hall, Mr. Fay had no tie to the property at this time. RECESS: The City Council adjourned at 9:45 P.M. for a five minute recess. (c) REVIEW OF GASOLINE PURCHASED BY CITY (REQUESTED BY ALDERMAN PAT MIKULECKY) Alderman Mikulecky inquired why the city had not advertised for competitive bidding for gasoline. 3 0 COUNCIL MINUTES NOVEMBER 13, 1984 0 0 City Administrator Plotz reported the Cenex service was being used on a trial basis. This company was able to provide both 24 -hour service and an accounting system. Following discussion, the Council requested a report on the Cenex service from Director Ralph Neumann. 7. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 24/84 - AN ORDINANCE GRANTING AN EASEMENT TO CERTAIN MUNICIPALLY OWNED PROPERTY Alderman Carla moved to waive first reading and set second reading for November 27, 1984. The motion was seconded by Alderman Mlinar. After discussion, Alderman Mlinar moved to rescind his prior motion. Motion seconded by Alderman Carls and unanimously carried. The motion was made by Alderman Mlinar to waive the second reading and adopt Ordinance No. 702. Alderman Carla seconded the motion, and it carried unanimously. It was further moved by Alderman Mlinar, seconded by Alderman Carle, to waive the first reading of Ordinance No. 26/84 to grant a gas line easement and to set second reading for November 27, 1984. Motion unanimously carried. (b) ORDINANCE NO. 25/84 - AN ORDINANCE EXTENDING THE CORPORATE LIMITS OF THE CITY OF HUTCHINSON TO INCLUDE CERTAIN UNINCORPORATED TERRI- TORIES BORDERED BY LAND WITHIN THE CITY LIMITS AND ABUTTING THEREON It was moved by Alderman Torgerson, seconded by Alderman Carls, to waive the first reading of Ordinance No. 25/84 and set second read- ing for November 27, 1984. Motion unanimously carried. (c) RESOLUTION NO. 7912 - RESOLUTION FOR PURCHASE Alderman Mikulecky made the motion to waive reading and adopt Reso- lution No. 7912. The motion was seconded by Alderman Torgerson and carried unanimously. (d) RESOLUTION NO. 7913 - RESOLUTION ENTERING INTO CONTRACT WITH MN /DOT FOR PUBLIC TRANSPORTATION FOR 1985 The motion was made by Alderman Carls, seconded by Alderman Torger- son and unanimously carried, to waive reading and adopt Resolution No. 7913. (e) RESOLUTION NO. 7915 - TRANSFERRING $20,000 FROM LIQUOR STORE TO GENERAL FUND It was moved by Alderman Mlinar to waive reading and adopt Resolu- tion No. 7915. The motion was seconded by Alderman Carls and car- ried unanimously. 4 0 0 0 COUNCIL MINUTES NOVEMBER 13, 1984 (f) RESOLUTION NO. 7918 - RESOLUTION AUTHORIZING RELEASE OF SECURITIES TO FIRST STATE FEDERAL SAVINGS & LOAN ASSOCIATION The motion was made by Alderman Carls, seconded by Alderman Mlinar, to waive reading and adopt Resolution No. 7918. Motion unanimously carried. (g) RESOLUTION NO. 7919 - RESOLUTION AUTHORIZING SUBSTITUTION OF SECUR- ITIES TO CITIZENS BANK & TRUST It was moved by Alderman Torgerson to waive reading and adopt Reso- lution No. 7919. Alderman Mikulecky seconded the motion, and it carried unanimously. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF VARIANCE AS SUBMITTED BY ERICKSON OIL COMPANY WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION (DEFERRED OCTOBER 23, 1984) Following discussion, the motion was made by Alderman Carls to defer action until the next City Council meeting for a written agreement between Erickson Oil Company and the abutting property owners. Motion seconded by Alderman Torgerson and unanimously car- ried. (b) REVIEW OF LIQUOR LICENSE FOR T. L. SCALAWAGS, INC. After a report from the City Attorney, it was moved by Alderman Torgerson to hold a hearing on the liquor license at the November 27, 1984 Council meeting. Alderman Carla seconded the motion, and it unanimously carried. (c) CONSIDERATION OF AWARDING BID FOR DEMOLITION AT 515 FIRST AVENUE SOUTHEAST It was moved by Alderman Carls, seconded by Alderman Mlinar, to award the demolition bid to Rettman Construction. Motion carried unanimously. (d) CONSIDERATION OF AWARDING BID AND SALE FOR $500,000 GENERAL OBLIGA- TION RECREATION CENTER BONDS, SERIES 1984 Following a report by Bonding Consultant Bill Fahey, the motion was made by Alderman Mlinar to award the bid and sale of the bond to Allison - Williams Company and to waive reading and adopt Resolution No. 7914. The motion was seconded by Alderman Torgerson and car- ried unanimously. 5 0 0 COUNCIL MINUTES NOVEMBER 13, 1984 9. NEW BUSINESS `J (a) CONSIDERATION OF AGREEMENT FOR ESTATE OF LOUIS WALLER FOR WALLER'S SUBDIVISION After discussion, Alderman Mlinar moved to approve and authorize entering into an agreement. Motion seconded by Alderman Carls and unanimously carried. (b) CONSIDERATION OF WATER AND SEWER FOR LOT 15, BLOCK 3, SELCHOW- JORGENSON SUBDIVISION Following discussion, the motion was made by Alderman Carls to ap- prove water and sewer service to lot 15, block 3, Selchow- Jorgenson Subdivision, with the owner of record paying for the service lines out 40 feet from his property line. Alderman Torgerson seconded the motion, and it carried unanimously. (c) CONSIDERATION OF WINTER INTERMENT AND SPRING BURIAL AT CEMETERY The Reverend Jon Lindekugel represented the local ministerial re- garding winter interment and spring burial at the Hutchinson ceme- tery. Also, the difference in burial cost was discussed. After a lengthy discussion, it was moved by Alderman Mlinar, sec- onded by Alderman Carls, to defer action until the next Council meeting. Motion unanimously carried. (d) CONSIDERATION OF WATERMAIN IMPROVEMENT PROJECT NO. 85 -01 -33 BY ORDERING AND RECEIVING REPORT AND SETTING HEARING DATE Following discussion, Alderman Torgerson made the motion to accept the report and set a public hearing for November 27, 1984 at 8:00 P.M. The motion was seconded by Alderman Mlinar and unanimously carried. It was moved by Alderman Torgerson, seconded by Alderman Mlinar, to waive reading and adopt Resolution No. 7916 and No. 7917. Motion carried unanimously. (e) CONSIDERATION OF GROUND STORAGE RESERVOIR AT WATER TREATMENT PLANT After discussion, the motion was made by Alderman Carls to approve alternate No. 2 (cost estimate of $153,000) for repair of the ground storage reservoir and authorization to proceed with the design. Alderman Mlinar seconded the motion, and it unanimously carried. N u 0 COUNCIL MINUTES NOVEMBER 13, 1984 (f) CONSIDERATION OF ESTABLISHING DATE OF DECEMBER 18 OR DECEMBER 20 FOR SECOND REGULAR CITY COUNCIL MEETING IN DECEMBER 1984 It was moved by Alderman Torgerson, seconded by Alderman Mlinar, that the City Council meet on December 20, 1984, 7:30 P.M., for their second regular meeting in December. Motion carried unani- mously. (9) CONSIDERATION OF ESTABLISHING DATE AND TIME FOR TOUR OF LESTER PRAIRIE TREATMENT PLANT After discussion, it was the consensus of the Council to postpone the tour indefinitely. (h) CONSIDERATION OF ENTERING INTO CAR.IMPOUNDING CONTRACT WITH PLOW- MAN'S, INC. The motion was made by Alderman Carls, seconded by Alderman Mlinar, to approve and enter into a two year contract with Plowman's, Inc. The motion carried unanimously. (i) CONSIDERATION OF MAINTENANCE AGREEMENTS FOR LIQUOR STORE Alderman Torgerson moved to approve and enter into maintenance agreements for the liquor store. The motion was seconded by Ald- erman Mlinar and unanimously carried. (j) CONSIDERATION OF REMOVAL OF SPECIAL ASSESSMENTS ON UNITED STATES POST OFFICE Following discussion, it was moved by Alderman Carls, seconded by Alderman Mlinar, to approve removal of special assessments on the U.S. Post Office. Motion carried unanimously. (k) CONSIDERATION OF SUBDIVISION AGREEMENT FOR CALIFORNIA SECOND ADDITION After discussion, the motion was made by Alderman Torgerson to ap- prove and authorize signing the subdivision agreement for Cali- fornia Second Addition. Alderman Mikulecky seconded the motion, and it unanimously carried. (1) CONSIDERATION OF APPROVING PLANS AND SPECIFICATIONS AND ADVERTISING FOR BIDS ON APPROVED 1985 IMPROVEMENT PROJECTS Following discussion, Alderman Carls moved to approve the plans and specifications and to advertise for bids on December 10, 1984 at 2:00 P.M., and to waive readings and adopt Resolutions No. 7910 and No. 7911. The motion was seconded by Alderman Torgerson and car- ried unanimously. 7 i t COUNCIL MINUTES NOVEMBER 13, 1984 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz requested the Council to take action on a cigarette license application received from Coast to Coast. Alder- man Carla moved to approve the application and issue a cigarette license. The motion was seconded by Alderman Mikulecky and carried unanimously. Mr. Plotz referred to various items contained in his Administrative Newsletter. (b) COMMUNICATIONS FROM CITY ATTORNEY City Attorney Schaefer reported on the current status of several pending legal matters. (c) COMMUNICATIONS FROM ALDERMAN JOHN MLINAR Alderman Mlinar commented on a complaint regarding dogs and snow birds. (d) COMMUNICATIONS FROM MAYOR ROBERT H. STEARNS Mayor Stearns stated Ward Haugen had inquired about the condition of the road in front of his business. The City Engineer reported the road could be dust coated in the spring. The Mayor commented a Cable TV Commission was to be formed, and he hoped to have names for appointment at the next Council meeting. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Alderman Mikulecky, seconded by Alderman Mlinar, to approve the claims and authorize payment from the ap- propriate funds. Motion unanimously carried. 12. ADJOURNMENT There being no further business, the meeting adjourned at 11;08 P.M. J 0 OCT REVENUE REPORT - GENERAL FUND WES LICENSES PERMITS AND FEES INTER - GOVERNMENT REVENUE CHARGES FOR SERVICES FINES & FORFEITS MISCELLANEOUS REVENUE CONTRIBUTIONS FROM OTHER FUNDS REVENUE FOR OTHER AGENCIES TOTAL EXPENSE REPORT GENERAL FUND MAYOR & COUNCIL CITY ADM. /CITY CLERK ELECTIONS FINANCE MOTOR VEHICLE ASSESSING LEGAL PLANNING 0 T HALL RLICE DEPARTMENT FIRE DEPARTMENT COMMUNITY SERVICE OFFICER PROTECTIVE INSPECTIONS CIVIL DEFENSE SAFETY COUNCIL FIRE MARSHALL ENGINEERING STREETS & ALLEYS STREET MAINTENANCE A/C LIBRARY SENIOR CITIZEN CENTER PARK /REC. ADMIN. RECREATION CIVIC ARENA PARK DEPARTMENT CEMETERY COMMUNITY DEVELOPMENT LAWCON DEBT SERVICE AIRPORT TRANSIT UNALLOCATED 4 A 555647.06 2237877.68 3034498.00 796620.32 0.74 1692.76 25883.99 28366.00 2482.01 CITY OF HUTCHINSON FINANda REPORT - 1984 OCT. OCT. YEAR TO ADOPTED BALANCE PERCENTAGE ACTUAL DATE ACTUAL BUDGET REMAINING USED 0.00 455053.61 1103339.00 648285.39 0.41 0.00 16348.25 15050.00 - 1298.25 1.09 11532.60 86128.93 38800.00 - 47328.93 2.22 234154.75 821386.13 905083.00 83696.87 0.91 214913.11 432829.61 349111.00 - 83718.61 1.24 2292.28 23139.12 23000.00 - 139.12 1.01 8999.25 151581.42 176915.00 25333.58 0.86 83000.00 250510.92 423000.00 172489.08 0.59 755.07 899.69 200.00 - 699.69 4.50 555647.06 2237877.68 3034498.00 796620.32 0.74 1692.76 25883.99 28366.00 2482.01 0.91 10365.51 95750.13 108808.00 13057.87 0.88 1498.31 5123.61 13950.00 8826.39 0.37 16605.62 141982.03 165188.00 23205.97 0.86 5281.42 51481.70 62301.00 10819.30 0.83 18408.00 18408.00 18164.00 - 244.00 1.01 2348.28 27906.03 30033.00 2126.97 0.93 1624.74 2680.28 3275.00 594.72 0.82 2937.50 36641.80 44279.00 7637.20 0.83 71603.59 547949.61 591254.00 43304.39 0.93 23997.54 68166.49 69205.00 1038.51 0.98 3642.53 25665.77 32359.00 6693.23 0.79 4382.66 37874.96 57238.00 19363.04 0.66 0.00 402.85 1075.00 672.15 0.37 0.00 0.00 150.00 150.00 0.00 4075.98 31042.78 43035.00 11992.22 0.72 17828.84 133536.79 153064.00 19527.21 0.87 56351.30 306527.42 324850.00 18322.58 0.94 6232.36 59291.39 69700.00 10408.61 0.85 1369.34 51827.17 56494.00 4666.83 0.92 2417.77 35558.53 29732.00 - 5826.53 1.20 6002.16 53575.06 57617.00 4041.94 0.93 4763.32 75169.96 82085.00 6915.04 0.92 12302.44 110583.26 120730.00 10146.74 0.92 47256.83 313431.49 280551.00 - 32880.49 1.12 4301.81 31361.89 37859.00 6497.11 0.83 2689.22 16053.22 14650.00 - 1403.22 1.10 10331.99 135251.52 67124.00 - 68127.52 2.01 0.00 92073.35 101643.00 9569.65 0.91 521.39 40141.23 61425.00 21283.77 0.65 6493.68 58149.59 72394.00 14244.41 0.80 - 36476.90 75411.12 235900.00 160488.88 0.32 310849.99 2704903.02 3034498.00 329594.98 0.89 - Q (2) OCT. REVENUE REPORT - LIQUOR FUND 0 LIQUOR SALES WINE SALES BEER SALES BEER DEPOSITS MISC. SALES INTEREST CASH DISCOUNTS TOTAL EXPENSE REPORT LIQUOR FUND PERSONEL SERVICES SUPPLIES, REPAIR & MAINTENANCE OTHER SERVICES & CHARGES MISCELLANEOUS CAPITAL OUTLAY DEBT SERVICE TRANSFERS COST OF SALES OTHER 0TAL REVENUE REPORT - WATER SEWER /FUND CITY OF HUTCHINSON FINANd& REPORT - 1984 OCT. ENTERPRISE FUNDS 0.90 448.24 2575.48 OCT. YEAR TO ADOPTED BALANCE PERCENTAGE ACTUAL DATE ACTUAL BUDGET REMAINING USED 27746.50 284968.19 476100.00 191131.81 0.60 8159.85 82893.75 121900.00 39006.25 0.68 39340.99 484660.44 552000.00 67339.56 0.88 - 199.07 - 853.27 0.00 853.27 666517.44 1557.57 17650.43 0.00 - 17650.43 0.00 325.83 4371.56 0.00 0.00 - 3675.00 -54.25 - 1483.51 0.00 1483.51 5000.00 76877.42 872207.59 1150000.00 277792.41 0.76 9595.58 108494.10 121070.00 12575.90 0.90 448.24 2575.48 4400.00 1824.52 0.59 1993.15 16836.19 23800.00 6963.81 0.71 15.00 1397.77 9050.00 7652.23 0.15 0.00 5368.68 16000.00 10631.32 0.00 0.00 0.00 5110.00 5110.00 0.00 0.00 60000.00 110000.00 50000.00 0.55 59931.83 666517.44 866850.00 200332.56 0.77 20256.95 0.00 16200.00 16200.00 0.00 71983.80 861189.66 1172480.00 311290.34 0.73 FEDERAL GRANTS 16106.00 46075.00 0.00 - 46075.00 0.00 WATER SALES 40203.24 370288.67 424600.00 54311.33 0.87 WATER METER SALES 476.00 4853.25 5000.00 146.75 0.97 REFUSE SERVICES 18852.86 192501.31 222000.00 29498.69 0.87 SEWER SERVICES 44468.43 497811.07 523000.00 25188.93 0.95 PENALTY CHARGES 610.32 6339.58 0.00 - 6339.58 0.00 INTEREST EARNED 4458.30 19743.05 40000.00 20256.95 0.49 REFUNDS & REIMBURSEMENTS 0.00 3675.00 0.00 - 3675.00 0.00 OTHER 45.00 967.50 5000.00 4032.50 0.19 TOTAL 125220.15 1142254.43 1219600.00 77345.57 0.94 EXPENSE REPORT - WATER SEWER /FUND OPERATIONS 89325.50 550031.88 1100919.00 550887.12 0.50 WATER 14977.58 208653.51 101350.00 - 107303.51 2.06 SEWER 38185.66 339912.71 192700.00 - 147212.71 1.76 OAL 142488.74 1098598.10 1394969.00 296370.90 0.79 MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, October 16, 1984 1. CALL TO ORDER The regular meeting of the Hutchinson Planning Commission was called to order by Chairman Larry Homo at 7:30 P.M., with the following members present: Marlin Torgerson, Elsa Young, Roland Ebent, Thomas Lyke, Shu -Mei Hwang, and Chairman Homo. Members absent: Don Erickson. Also present: City Administrator Gary D. Plotz, Director of Engineering Marlow V. Priebe and City Attorney James Schaefer. 2. MINUTES The minutes of the regular meeting dated September 18, 1984, were approved as presented on a motion by Mr. Ebent. Seconded by Dr. Lyke, the motion carted unanimously. 3. PUBLIC HEAINGS (a) CONSIDERATION OF CONDITIONAL USE PERMIT AS SUBMITTED BY GORDON HEDLUND Chairman Homo opened the hearing at 7:32 pm. with the reading of publication #3318 as published in the Hutchinson Leader on Thursday, October 4, 1984. iThe request is for a conditional use permit to allow the expansion of a mobile home park (Country Club Terrace - Phase Two). Director Priebe explained that this was a revised portion of an overall plan for Country Club Terrace. Staff recommended the permit be approved contingent upon 10% of the land being designated for park land, as per City Ordinance. Director Priebe explained that Mr. Hedlund had not provided 10% on the proposed layout as the playground area already designated in the mobile home park was not used. City Administrator Plotz noted that for less than 10% to be required a variance would be necessary. Mr. Torgerson made a motion to close the hearing at 7:40 pm. Seconded by Mrs. Young, the motion carried unanimously. Mr. Torgerson made a motion to recommend to City Council approval of the conditional use permit contingent upon 10% of both phases of Country Club Terrace being designatd for park land. Seconded by Dr. Lyke, the motion carried unanimously. (b) CONSIDERATION OF CONDITIONAL USE PERMIT AS SUBMITTED BY KENNETH NORTON Chairman Homo opened the hearing at 7:42 pm. with the reading of publication #3317 as published in the Hutchinson Leader on Thursday, October 4, 1984. The request is for a conditional use permit to allow the moving of a house from 515 1st Ave. N.E. to property located at 216 Huron Street, located in an IC -1 zone and the flood fringe district. Chairman Homo noted staff recommendation to approve with contingencies and that the DNR has stated the basement or first floor must be at or above the 1 �Z —z5t (o2) Planning Commission Minutes • 10/16/84 regulatory flood protection elevation (10.41 feet). Fill material must be in accordance with applicable standards contained in Hutchinson Zoning Ordinance 464 Section 8.11. Mr. Kenneth Norton questioned having to meet flood fringe requirements. He had removed a house from the lot and there had been no problems with water in the basement. Director Priebe explained that there were things that could be done to protect the structure from ground water, but that they would have to be determined by the State Building Department. In response to the staff recommendations, Mr. Norton responded that the house would be made a uniform color. He asked when water and sewer would be made available by the City. Director Priebe responded that it would be at least next summer. Mr. Norton replied that he would like to hook up to the present sewer line and wondered if it would be possible for him to privately hire someone to extend the water line to the house. Director Priebe explained that it would have to be requested of the City Council, but was possible. He questioned the advisablility of hooking up to the existing sewer line because of the poor condition of the line and noted that if Mr. Norton was allowed to hook up to the existing sewer it should only be temporary. In reference to staff recommendation that the house must meet building code requirements in 6 months, Mr. Ebent asked how this could be possible if sewer and water would not be available until summer. It was determined that this 6 month requirement could be extended upon . request. It was also noted that rather than have the house demolished if code was not met, the house could also be moved. Mrs. Young made a motion to close the hearing at 8:05 pm. Seconded by Mr. Torgerson, the motion carried unanimously. Mr. Torgerson made a motion to recommend to City Council approval of the conditional use permit as requested contingent upon the following: 1. The house must meet building code requirements within 6 months after the house is moved, or the house must be moved or demolished. 2. The house must meet requirements of the State Building Code for houses located in the Flood Fringe District. 3. The exterior of the house must be the same (uniform) color. 4. The house may be hooked up to the existing sewer line temporarily until such time as a new sewer line is extended and made available to the property. 5. Water and sewer will be extended to the property as per Council determination. Seconded by Mr. Hwang, the motion carried unanimously. (c) CONSIDERATION OF VARIANCE REQUEST AS SUBMITTED BY ROBERT MCGEE Chairman Romo opened the hearing publication #3322 as published in October 4, 1984. at 8:07 pm. with the reading of the Hutchinson Leader on Thursday, The request is for a 3' variance to allow the construction of a double garage 3' from the sideyard line on the property located at 173 5th Ave. N. E. The supporting materials for Mr. McGee's request did not clearly show the dimensions and the proposed plan. Mr. McGee was not present to answer any questions about the request. 2 Planning Commission�utes 10/16/84 C� Chairman Homo stated that there was a double garage behind the house. He questioned the need for two double garages for a single family residence. Director Priebe recommended that a survey of the lot showing the existing structures be required before a determination be made. It was the consensus of the Planning Commission that the hearing be continued until the November 20th meeting. (d) CONSIDERATION OF CONDITIONAL USE PERMIT AS SUBMITTED BY VICKI HOEFT Chairman Homo opened the hearing at 8:15 p.m. with the reading of publication 63323 as published in the Hutchinson Leader on Thursday, October 4, 1984. The request is for a conditional use permit to allow the moving of a house now located at 29 Fourth Ave. N.E. to the property located on Carlisle Street described as the South 75' of North 150' of Lot 9 Block 4, N 112 City. Director Priebe explained that the proposal meets all setback requirements and that City water and sewer are available. It was the consensus of the Planning Commission that the house fit well into the area. Mr. Torgerson made a motion to close the hearing at 8:19 p.m. Seconded by Mr. Hwang, the motion carried unanimously. Mr. Ebent made a motion to recommend to City Council approval of the conditional use permit to allow the moving of the house to the Carlisle Street location. Seconded by Mrs. Young, the motion carried unanimously. (e) CONSIDERATION OF REQUEST FOR SIGN VARIANCE AS SUBMITTED BY B & F INVESTMENTS (CENTURY 21) Chairman Homo opened the hearing at 8:20 pm. with the reading of publication 6 3324 as published in the Hutchinson Leader on Thursday, October 4, 1984. The request is for a sign variance to allow a 10, by 11l sign to be placed on an existing signboard above the roof line of the building located at 305 Main Street South. Mr. and Mrs. Larry Fraser were present to explain the request. Mr. Fraser stated that the sign was already in place on the signboard that was actually a part of the roof of the old Yetzer building. He stated that they need a sign to advertise their business and felt that in essence all they were doing was changing the lettering on the signboard. Mrs. Connie Fraser stated that there was some updating to do on the building in the future, but for now she felt putting the sign somewhere else on the building might not be as attractive as using the present signboard. Mr. Fraser further explained that they have bought the building contract for deed and the owner is not in favor of having the exisitng board removed. Mr. Torgerson read from Ordinance 464 siting that any non - conforming . sign must be made conforming upon change of ownership or use of the property. He felt that by granting the variance as requested, the Planning Commission would be setting a precedent. Discussion followed 3 Planning Commission M�tes 10/16/84 0 regarding nonconforming signs. Mr. Hwang stated that he felt the ordinance was very straight forward about what it required and that the ordinance should be followed. Mrs. Young stated her agreement. Chairman Homo indicated he felt there was some gray area about the existing signboard. After discussion, Mr. Torgerson made a motion to close the hearing at 8:45 pm. Seconded by Mrs. Young, the motion carried unanimously. Mr. Hwang made a motion to recommend to City Council the request for a sign variance be denied in accordance with the City Ordinance. Seconded by Mrs. Young, the motion carried unanimously. (f) CONSIDERATION OF REQUEST FOR VARIANCE AS SUBMITTED BY ERICKSON OIL PRODUCTS, INC. Chairman Homo opened the hearing at 8 ::45 P.M. with the reading of publiecation #3325 as published in the Hutchinson Leader on Thursday, October 4, 1984. The request is for a 121variance to allow the construction of an Erickson Station Store 38' from a residential zone on the property located at 11 Fourth Ave. N.E. Mr. Clare Erickson of Erickson Oil Products, Inc., was present to explain that Erickson's had been granted a 25' variance on July 22, 1980. The project was not done. Now they have submitted a new design which would give them more room so only a 12' variance is required. Mr. Richard Anderson was present to inquire about how the proposal will affect his access to the driveway to his home which is located behind the present Erickson Station. He stated that he has an easement which allows him access and use of that driveway. After looking at the plans that Mr. Erickson had, he felt it would be impossible to use the driveway in the winter. Chairman Homo pointed out to Mr. Anderson that the easement is a legal question between Mr. Anderson and Ericksons. Granting the variance would not supersede the easement. Mr. Torgerson made a motion to close the hearing at 8 :55 pm. Mrs. Young seconded the motion and it unanimously carried. Mr. Torgerson made a motion to recommend to City Council approval of the variance as requested, with the understanding that Erickson's work out access and egress with the affected property owners. Seconded by Mr. Hwang, the motion carried unanimously. (g) CONSIDERATION OF CONDITIONAL USE PERMIT AS REQUESTED BY PAUL BETKER Chairman Homo opened the hearing at 8 :57 pm. with the reading of Publication #3326 as published in the Hutchinson Leader on Thursday October 4, 1984. The request is for a conditional use permit to allow the construction of a twin home in an R -1 zone, located on the property on the corner of School Road North and Rolling Oaks Lane. Chairman Homo noted that 4 Planning Commission9nutes 10/16/84 • staff recommended that the permit be denied as the proposed plan did not meet setback requirements for an R -1. (Mr. Torgerson asked to relinquish his seat on the Planning Commission to become a part of the audience as he was affected by the request and formally notified. His seat was so relinquished for this hearing.) Mr. Paul Betker was present to explain that he intends to build an attractive home, one side facing Roling Oaks Lane and one side facing School Road. Mr. Marlin Torgerson was present to state that all the homes on the north side of Rolling Oaks Lane, bordering the park are single family, facing south. He stated he objected to a mulitple family dwelling and the front yard setback proposed. Mr. Jarvis Watnemo, property owner to the West of the proposal stated that his house was setback 901. He also objected to the setback proposed. Director Priebe noted that Mr. Betker had been sold a nonconforming lot. He owns an area 260' by 1001. He will need Council approval to split a lot, but at this point, that would be separate from this request. After much discussion, Mr. Ebent suggested that the 260' be divided into three lots; the first would be 100 feet deep and the other two 80' deep. He proposed that the twin home be constructed so that it is set back 62 feet from Rolling Oaks Lane. Mr. Betker argued that that would leave him with an 80' lot that would be difficult to sell. He would prefer to make the lots so that the twin home would be set back 50' from Rolling Oaks Lane. The property owners present stated that they would be much more open to a 62' setback than the 25' in the proposal or the 50' that Mr. Betker proposed . Mr. Ebent made a motion to close the hearing. Seconded by Mrs. Young, the motion carried unanimously. Mr. Ebent made a motion to deny the conditional use permit as requested, but would also recommend that he (Mr. Betker) work with the neighbors and come up with a 3 lot layout of the 260' and bring it before the City Council. Seconded by Mr. Hwang, the motion carried unanimously. 4. OLD BUSINESS (a) CONSIDERATION OF FINAL PLAT OF ORCHARD PARK FIRST ADDITION Director Priebe explained that there had been no changes from the preliminary plat that had been approved. Dr. Lyke made a motion to recommend to City Council approval of the final plat as submitted. Seconded by Mr. Hwang, the motion carried unanimously. (b) CONSIDERATION OF FINAL PLAT OF HELLAND'S SIXTH ADDITION Director Priebe explained that there had been no changes from the preliminary plat that had been approved. Mr. Torgerson made a motion to recommend to City Council approval of the final plat as submitted. Seconded by Mr. Hwang, the motion carried unanimously. 5 Planning Commission Ates 10/16/84 (c) CONSIDERATION OF FINAL PLAT OF LAKEWOOD TERRACE FOURTH ADDITION 0 Director Priebe explained that there had been no changes from the preliminary plat that had been approved. Mr. Torgerson made a motion to recommend to City Council approval of the final plat as submitted. Seconded by Dr. Lyke, the motion carried unanimously. (d) CONSIDERATION OF FINAL PLAT OF BETHKE'S ROLLING GREENS THIRD TOWNHOUSE ADDITION Director Priebe explained that there had been no changes from the preliminary plat. that had been approved. Mr. Torgerson made a motion to recommend to City Council approval of the final plat as submitted. Seconded by Mrs. Young, the motion carried unanimously. 5. NEW BUSINESS (a) CONSIDERATION OF ANNEXATION AS PETITIONED BY DENNIS ALBERTSON Director Priebe explained the request. He noted that it would come into the City as R -2 and that the owner intended to rezone to commercial, on which there would be a hearing. Mr. Torgerson made a motion to recommend to City Council proceeding with the annexation as proposed. Seconded by Mrs. Young, the motion carried unanimously. (b) CONSIDERATION OF POSSIBLE CHANGE IN ZONING ORDINANCE REGARDING MANUFACTURED HOMES Director Priebe explained that the State has determined that a City can no longer exclude "manufactured homes" if they meet A.U.D. requirements from particular zones. The alternative is to make changes in the zoning that would apply to both stick built and manufactured homes, that manufactured homes would not be able to comply with. Examples from various cities were given and discussed. Director Priebe further explained that we must also change any part of the ordinance that discriminates against manufactured homes. After discussion, Mr. Torgerson made a motion to use a minimum width requirement of 241. Seconded by Dr. Lyke, the motion carried unanimously. Director Priebe further explained that a hearing would have to be held on any such changes. It was the consensus of the Planning Commission that appropriate changes be made and a hearing be held at the regular meeting of the Planning Commission on November 20, 1984. (c) CONSIDERATION OF ADDING REQUIREMENTS FOR ACCESSORY BUILDINGS IN R -1 AND R -2 ZONES Director Priebe explained that in our previous ordinance there had been specific requirements for accessory buildings. He suggested that this be added to the present ordinance for R -1 and R -2 zones, changing 0 r] Planning Commissionkutes 10/16/84 • setback as per our present ordinance. After discussion, Mr. Ebent made a motion to have the necessary changes made and to set a public hearing on the amendment for the regular meeting of the Planning Commission on November 20, 1984. Seconded by Mr. Torgerson, the motion carried unanimously. 6. ADJOURNMENT There being no further business, Mrs. Young made a motion to adjourn the meeting. Seconded by Mr. Ebent, the motion carried unanimously and the meeting was adjourned at 10:30 pm. 7 MINUTES AIRPORT COMMISSION WEDNESDAY, NOVEMBER 14, 1984 The meeting was called to order by Chairman Doug McGraw at 7:30 p.m. In attendance: Don Pankake, Randy Buboltz, Councilman Pat Mikulecky, Chairman McGraw and Director of Maintenance Services Ralph Neumann. Items discussed: Hangars Land appraiser Privately owned hangars Runway light survey Names of plane owners for Police Department Financing of farm land in Zones A, B and C Gerald Hintz interest in serving on Airport Commission Motions: Motion by Don Pankake, seconded by Pat Mikulecky to go with automobile type gas fuel when current supply of 80 Octane gas is consumed. Price to be based on cents profit on 100 Octane fuel. Motion carried. Motion by Doug McGraw, seconded by Pat Mikulecky to reappoint Don Pankake to Airport Commission for another term. Motion carried. The meeting was adjourned at 8:30 p.m. 0 9-.03) 0 No. 393— ADYllcLLb0 ter Pvm1L Cwn..J Psra Mltl.r -D.da Co.. Mlzn"v $ APPLICATION FORejjR-js-7mots-_jjU PERMIT To the...._._ CITY.. COUNCIL ....... . .................. ofthe ......... CITY..._............. ....... ............... of .... —.— H. UNRIN50N ............ _ ......... _ ........ .......... ... ... ...............in the County of ......... . ................. MCLEOD................................................... State of Minnesota: The undersigned owner whose address is ...... _..... applies for a permit to. ... SELL CHRISTMAS TREES upon that certain tract of land described as follows: Lot ...... ... ....... ....... ..... ... ............ ...; Block................ ..............................; plator addition .......WITHIN .... CITY LIMITS ..........................• address ........... ........................................ .... ................ .................. ...... .• which is of the following size and area; width... ......... ...... ...'........... ................. feet; length. ......... . .................. _ ......... ..._ . feet; area. ................ ................... ..... ... _...... .... ............. .... ............................. ................_.._............._....._..._...._..._.._. . ......... .- --- .........- - - - -__ and hereby agrees that, in case each permit is granted, that all work which shall be done and all materials which shall be used shall comply with the plans and specifications therefor herewith submitted and with all the ordinances of said....... CITY ...........- ....... .. ............................................................. _ ............................................................ _._- ... . applicable thereto. .4pplicant follows: FEE $5.00 0 or assessments at the time and in the amounts specified as �h .. ..............."...t�,....._,,` .......... ......... ....- Owner 4—d. APPLICATION FOR____ Tta ------------- PERMIT • TO the .................... 6 Z.� ......................................... . .. . . ..... . ................................ . ........ .. . . .. . ....... . ......... ...... J.................. ............................. in the County of ....... ...... .. . .......... - - %-72-k of the ........... . ........... (4 ............................................................................................. ..., State of Minnesota: The undersigned owner whose address is .... ..................................................... .............................................................. .................. ....... ....................................................... .............. . .... .................................... ................ hereby applies for a permit to ... 14L. ..................... ....... .......... .................... ......... upon that certain tract of land described as follows: Lot ................................................ ; Block._....... ....................._........_ plator addition ............................................................... .. .................. : ....... ; address ....................................................... ................... - ....... .......... which is of the following size and area; width........_ ... ..... . ....... ... .. ............ feet; length_-_. ............................. -_ feet; area....... ........................................ ............... ... . .............. . ............................................... and hereby agrees that, in case such permit is granted, that all work which shall be done and all materials which shall be used shall comply _with the plans and specification therefor herewith submitted 7' .. 2, lk " g ' with all the ordinance, of ......... .......' . �x ........................................................... ......................... . .......................................... Z !cable thereto. # .4ppUcant further aer to 1 ?48 ass nts at the time and in the am-aunts opecifia as follows: ............................ ..................................... . `f..._.._.................:. . .............. ............................ . ............................. . ... .............. .................... t�- CID ot WTCHNS03 �W .• 1 To the . . .... MY CO L ... .. ... ....... . I .... . ..... .... . ....... . . ... ....... __ 0'___ - - - of the CITY_ .... . ... . ... __._..... ...._..._.of. ..... SON HUTCHIN.. ....... .... .... . ........... ..''Cm. the County of MCLEOD ­ 1. .. � 11 . - - .... - 11 1 state of minntiota; The undersigned owner W"e address le .......... hereby applies for a permit to PLOW AND REMOVE SNOW WITH .. ........... . .. ....... .... _.. . ..... r. - . ............................. . ...... . . . .................. . ... . upon th4t certain tract Of land desc,aed as follows: Lof .. ................ Block- ..... . .. ... ..... plat or addition . .... .. _ ....... ... ..... ...... .... .... ... address __ ...... .... which is Of the following site and area; width__ feet; length feet; area . WITHIN TH.E. CITY LIMITS ........ . ... I-- ... . ..... ..... I ...... - ....... -_ __ ; and hereby aff'e'43 that, in case such permit is granted, that all work which shall be done and all maIerlaU which shall be wed shall oc,,ply, with the plane and specifications thereto, herewith submitted and with all ihsordjaa,,c,, of sold .. C.111Y ,OF H.U.T,.C.H.I.N.-S ON .... .... ........ applicable there o Applicant further agrees to pay free Or aesIsments at the time and in the amounts spmif4d as follows: $1.00 Owner APPLICATION ----- PERAUT Upon that certain tr"t of land described as follows: Lot_....._._....... ............. ... _; Block .. ...... ........ ... plat or addition........._..__..........._..._....__._.... _.__ ... . ......... ; addrees..... ... . ........ .. ____ ...... . . ...... which is of the following sire and arm; width ........._..........._...._ . ...... ..... fat; length..__........_._.___ ... .. feet; area ... ... WITHIN THE CITY LIMITS ... 11 ............ ­­__ - . ........ ­ ....... . . .......... . ... - .... . .... . ..... ..... . ---- — --- - and hereby agrees that, in case such permit is granted, that all work which shall be done and all materials which shall be wed shall comply with the Plane and specifications therefor herewith submitted and with all the ordin,,nc,, of said _ C.I.T.Y.-OF ...... . ........ applicable thereto. .applicant further agrees 10 Pay fees or assessments at the time and in the amount, specified as follows: ....... . ....... . ............ Owner I 0 � -J, �Oh APPLICATION FOR.s_ ...... REI�210.X.'-k-L ..... PER-16 To the -.CITT COUNCIL• -1. - ... .... ..... ........ ..... ....................... ....... ............ . . ............... . ... . .... ... ... - .............. of the CITY .......... ....... . ........ ........ . . ...... . .. HUCHN . _ Of .TINSO .' 1-1.1 ................ ... I I ........... ............. I ........ in the county Of ...... ..... MCJ. OD ............ I - , State of Minnesota: The undersigned owner whose address Lg ........ .. .. .......... . ..... ............. .... .. ..... .............. .. ?LOW AND .. ....... .. . . . ...... .. ..eey appcfor a permt to._ ... .REMOVE SNOW WITH ....... . ............ -- .......... . . ....... ........... ...... . ... . ............... . ... . ........ ........ . ... . .......... ........ ... ... upon That certain tract of land described as follow,: Lot Plat Or addition ,; Block__...._._.._..._._......__. .1 ; which is Of the following tine and arm; width -.- feet; length area ..-WITHIN THE CITY LIMITS feet; --- .. ....... .... ............ — 1— ............... . ... ... — ......... . . —.— ... 1. ; and hereby agrees that, in case such permit is granted, that all work which shall be do" and all materials which shall be used shall comply with the plane and specifications therefor h,,nouh submitted and with all the ordinanoc, of m id --- CITY OF HUTCHINSON applicable ihecta .. . ............ . . ..................... ...... . ..... /allow,: -4pplLmnt further agrees to pay /444 Or aeaesSmente at the time and in the amount, specified $1.00 APPLICATION ----- PERMIT To the...,_. qI:TT- COUNCIL of the., CITY_ . .... ............... ......... of. ..HUTCHINSON ..... .......... -.- . .............. --- . ..... ........ in the County of State of Afinn"aa: The undersigned owner whose address i..._ ' flt�--J� -- - --7-4!� - AJ44-T �'/Yzjmf. hereby applies far Permit to PLOW AND RENmT Ow W .. .. . ... ............ . ...... Upon that certain 0"I of land described as follows: Lot._......_. ....._........__........_...._; Black ....._....._......__.......... . plat or addition._...._......_..........._..._......._ .... . ......... . ...... address _.............._........._. which is of the following size and arm; width, . . ....... .. fecl; length .._.........._._......_.___.. feet; area . ...... WITHIN THE CITY LIMITS . . -1 " I-- ...... . ..... ...... .. I . ....... ................. - ........... ... ... - . ............ . ........ . and hereby agrees that, in case Such Permit is granted, that all work which shall be done and all ,nnt c ial& which shall be wed shall comply with the plans and sPeWiltonlions therefor herewith submitted and with all the Ordinance, of said CITY OF HUTCHINSON applicable thereto. -- ............... .. ............... -4pplicant further agrees to Pay fees Or assessments at the time and in the /allows: amounts spwlfled a. $1.00 ... . ...... I... ....... . .... .............. ............... ...... 5 4� Owner 0 0 0 1] *LICATION FORsjoW Re.locaL p T To th. ....... CITY,_COUNCIL ............_........___. _.. of the ....._._CITY..........._....... ......_....... HUI; CIi.. NSO N ..... ................ _................ ... ........ .... I ......... ...... - in the County of . ......t!IC... LEOD............ _.._..._.... .... _..... .._._, State of drinnceota: Thos undersigned oumer whose address ie......_........... .. .............. ....... _ ..... _ .... ............._ ...... ......_._..___...__..__.._._ ..........._.her a lies or a PLOW AND _... .._ .........................._. PP perm,! to ........_._.__...... _ ...... ..... ._REMOVE_ SNOW WITH upon that certain tract of land described as follower Lot. .. ..... ... .... ................._.___..; Bloch__ ___........... ... _.... ... plator addificn_ ............ ....... ....... _ ...... _....._.. .... ..... .. ............. address............._ ..... __.................. ...... ._.._...........- __ .... _. .; which is of the following six and area; width ............... feet; length _ .... _....... _ .... ._..._ _. _. feet; area ..... . WITHIN THE CITY LIMITS and hereby agrees that, in case such permit is granted, that all work which 'hall be done and all material, which shall be used shall comply with the plans and epeciflationa therefor herewith submitted and with all the ordinance, of said ......... CITY. OF HUTCHINSON applicable thereto. dPPlieant further agrees to pay feu or assessments at the time and in the amount, specified as follows: ......... _............ ........_....._ Oumer . APPLICATION FORS- - R- --ovn- PEIZttIIT To the .......CITY _COUNCI L of the _........ C. LTY.- .... _........... . ....... _..__......._...... .of.... .TCHINSON _in the County of .............._.... bi C._ LEqu,._,......._. _......_._........ ... ......... .. State of Minnesota: Thee undersigned owner whose address it....._..._..s�...��..1L:.��L✓ ......._ L..._.. .._.._.__.fY . ......... ....... hereby applies for a permit !.. ...... P LOW AND . REMOVE SNOW WITH __..._.! .Kl�..... _.V_!- •.mac`..'-' ` l'!-.S: ✓✓ upon that certain tract of land described as follows: Lot plator addition ........._... ....... ........_......_........___.... _ ............ ........... .;address ..._...._...._........._..__..... _....__._._...._..._.___....... _..; which is of the following six and area; width...__.._ ___.._.._.._ ... ........ _..__feet; length ....._......_._._ ...... _. feet; ......WITHIN .._ WITHIN THE CITY LIMITS .. __.. ..._......_._...........__.._. _. . and hereby agrees that, in case such permit u granted, that all work which shall be done and all materials which shall be used shall comply with the plans and specifications therefor herewith submitted and with all the ordinances of said ... ._CITY OF HUFCHINSON applieabkthereto. ....._.. _...._....._....._ ........ ..... ..... ...... __.._... .._.._._..._.._.___.___....._._ _. - PPUrant further agrees to pay feu or msumunt at the time and in the amount spwi.f�d a fofl.us: $1.00 . _ .. ......._...... ....... (honer .... ___•_.• .v.s ay.�. ..... ----- a. 11 To the _.....CITY__COUNCI L of the- ..._.. CITY_ .... _ ............... .......... _.._..._..... of....HUTCHINSON _._ .. ..................... _.._ ...... .._...... ....... ..._._ .......... ._..._.. in the County of __........_..... MC__ LEOD ........... ...__......___........._...._., State of dfinn"pta: undersigned owner whose addressu._� applies for a permit to.. _.. PLOW .AND REMOVE Stl(*WITH (+( -�_U_ upon that certain tract of land described as follows: Lot ......._. ............. _._._ ...............: Block . ... ..... ..._.._....._.......... platar addition ..._....... ........ __ ...... .... ...... ... _... ..... _.... _ _........._........_...; address..........._............ which is of the following sire and area; width ......... ......... ..___ ...... ... feet; length ___....__ .......... . _.. feet; WITHIN THE CITY LIMITS _ . ...... a red ._ _.. _... _..._......... _.... ......... ........... ........... _ ..... and hereby agrees that, in case such permits granted, that all work which shall be done and all materials which shall be used shall comply with the plans and cpeeifualimu therefor herewith submitted and with all the ordinances of said......._ CITY OF HUTCHINSON applicable thereto. .applicant further ogre" to pay face or assessments at the time and in the amount specified w follows: $1.00 ._... .... ..... .......... . ............. .._. ...._ f_. _ ... ...Owner APPLICATION FORs_oW REMOVaI PERMIT To the ...._CITY _COUNCIL of the .......... 1TY..._._.__ ...................... _ ....... _....... of__.HUTCHI N SON..._. ....in the County of . ....._......... ............. ............................... _. ........_........... MC... LEOD._....._._.. ___...... ...................... . State oiJfinn"atn: _ _ s n The REMOVE SNOW WITH owner whose address a permit to_. PLOW AND __....._._ .........._.. upon that certain tract of land described as follows: Lot . ................. _ ...... ..... _ ....... .._; Block ..._.... ............ ___ __.. plat or addit ion.__._ ........................ _.......... .......... .._.._ _...._... .. ..... ......; address ....._.._........._. ................ .....___ ....... ... ... ..... . ._.; which is of the folowing size and area; width .... .... _. _ ..... ..........__..............feet; length....._......_._ ...... ___.. _. _.. feet; WITHIN THE CITY LIMITS area...............__.._...._......._............._............__...._......._..._.......__.____.......__......_......_.._.......____..._ ...___._.._......__..._.____... and hereby agree, that, in case such permit t granted, that all work which shall be done and all materials which shall be wed shall comply with the plans and specifications therefor herewith submitted and with all the ordinanw of said ........ CITY. OF HLfrCHINSON - ...... _......__ ................._.____.........._ .._— ..___.........— ......__.... applicable thereto. Applicant further agrees to pay fees or a"essmenls at the lime and in the amount specified as follows: $1.00 Owner I u i 0 0 0 Published in the Hutchinson Leader on Tuesday, November 6th, 1984, and on Tuesday, November 13th, 1984. NOTICE OF HEARING ON IMPROVEMENT PROJECT NO. 85 -01 -33 PUBLICATION NO. 3331 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the City Hall at 8 :00 P.M. on the 27th day of November, 1984, to consider the making of an improvement on Ontario Street, Third Avenue S.E. and Huron Street by the construction of of Vatermain and Appurtenances, pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefited property. The estimated cost of such improvement is $22,400.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. • �� a Dated: October 24th, 1984 PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. .r MINNESOTA Registration PUBLIC Minnesota Public Sector Labor Law, 6.25 credits i 1313 Fifth St. SE Friday, January 5 Mpls., MN 55414 Holiday Inn International SECTOR Three Appletree Square (34th Ave. & 494) Bloomington, MN 55420 LABOR LA , ' V \YJ 612/854.9000 I �Sponsoredby: Minnesota Institute of Legal Education 1313 Fifth St. SE, Minneapolis MN 55414 612- 379 -1128 To register: Minnesota's Comparable Worth Law Legal Developments in Comparable Worth Job Evaluation and Pay Equity Legal Developments in the Public Sector Duty of Fair Representation Minnesota's Right -to -Know Law Seniority and Title VII January 18, 1985 Holiday Inn International Bloomington, Minnesota MINNESOTA INSTITUTE OF LEGAL EDUCATION Mail to: Make check payable to: MILE Minnesota Institute of Legal Education 1313 Fifth St. SE Mpls., MN 55414 Total Enclosed s 612 - 379 -1128 ❑ Check if registered by phone Tuition: 6105.00, includes a copy of the desk reference manual Name: Name: Profession: Firm /Organization: Address: City: State: Zip: Tax Deduction: Tuition, travel, hotel and living expenses incurred in attendin Minnesota Institute of Legal Education courses are tax deductible Tape Recordings: Recordings of Minnesota Institute of Legal Education course are not permitted. Cancellations: Refunds will be made only if notification of cancellation i received 24 hours prior to course date. A $15.00 deduction wi' be made from the refund to cover administrative costs. C� J Purpose This conference is designed for attorneys, personnel directors and employer and employee labor relations representatives working in Minnesota's public sector. The conference addresses a number of significant labor relations topics including: legal developments in comparable worth, Minnesota's Pay equity statute, implemen- tation guidelines for pay equity, job evaluation and classification, developments in public sector labor law, the duty of fair representation, Minnesota's Right -to- Know law, seniority and Title VII. , Faculty Frank J. Madden Course Chairman Heuer, Madden & Gruesner Minneapolis, MN Stephen F. Befort Associate Professor Director Legal Aid Clinic University of Minnesota Law School Minneapolis, MN • Gregg M. Corwin Attorney at Law St. Louis Park, bIN James C. Fox Principal Arthur Young & Company Minneapolis, MN Robert A. Hicks Vice President Hallcrest- Craver Associates Management Consultants McLean, VA Nina Rothchild Commissioner of Employee Relations State of Minnesota St. Paul, MN Ivan W. Russell OSHA Director Minnesota Department of Labor & Industry St. Paul, MN Carl M. Warren Special Assistant Attorney General State of Minnesota St. Paul, MN Course Schedule Minnesota Public Sector Labor Law, Friday, January 18, 1985 8:00 -8:45 am Registration 8:45 -9:35 am Legal Status of Comparable Worth Frank J. Madden 9:35 -10:15 am Minnesota Comparable Worth Law: Guidelines for Implementation in local government Nina Rothchild 10:15 -10:30 am Coffee break 10:30 -11:30 am Application of Job Evaluation and Pay Equity James C. Fox Robert A. Hicks 11:45 —L-00 pm Lunch (on your own) 1:00 -2:00 pm Legal Developments in the Public Sector Stephen F. Befort 2:00 -3:00 pm Duty of Fair Representation Gregg M. Corwin 3:00 -3:15 pm Coffee break 3:15 -4:00 pm Minnesota's Right -to -Know Law Ivan W. Russell 4:00 -4:45 pm Seniority and Title VII: The Memphis Fire Fighter Case and Aftermath Carl M. Warren ' (612) 587 -5151 ;vurcy' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: November 21, 1984 T0: — Mayor and City—Council — ----------- — — — — — — — — — — — — — — — — FROM: — Kenneth B.—Merrill, Finance Director — ------------------- — — — — — — — — SUBJECT: City Audits Workshop ------------------------ - - - - -- A recent federal law change makes the new provision for audits under federal programs. The Minnesota Society for CPA has set up a workshop to cover the topic on December 5. While I do not have money in the budget for this specific workshop, it does appear to be important to attend this program. I would request auth- orization to attend this Advanced City Workshop. /ms Attachment 0 Minn rota Society of Certified Public Accou is Prerents v ADVANCED WORKSHOP IN CITY AUDITS Sponsored %r Governmental Accounting and Auditing Committee DATE December 5, 1984 TIME 9:001 a.m. 5:00 p.m. LOCATION: Holiday Inn Downtown 1313 M"kt Mall 9.30, a.m. Minneapolis, MN 55903 Gmemmenlal Accounting 612. 332,0371 CPE CREDIT: 8 hours FEE $65.00 Keynote Speaker. Mike Quaranta, United States Senator The SINGLE AUDIT ACT OF 1984 was passed on October 4,1984 -Our Keynote speaker, Senator Mike Quaranta is on the Senate Committee on Intergovernmental Relations and was instrumental in obtaining senate passage of the bill. Senator Quaranta will discuss how the bill originated, its passage, and the audit requirements that it involves. TIME TOPIC SPEAKER 8:30 am. - 9:00 a.m Registration 9:00 a.m 9.30, a.m. WELCOME ADDRESS Gmemmenlal Accounting and Auditing Ca rtee 430 a.m - M.15 am. SINGLE AUDIT ACT OF 1984 MIKE QUARANTq United States Serele Subcommttee on Intergovzmmenlal Relations Washington D.C. 10:15 a.m - 10:30 am Coffee Break 10:30 am - 11:15 a.m GOVERNMENTAL ACCOUNTING STANDARDS KEN SCHERMAN BOARD: SPECIAL ASSESSMENT PROJECT GASB Special Assessment Project Manager Stamford, Connecticut 11:15 a.m - 11:45 a.m FINANCIAL REPORTING PRESENTATION: GREG ARNOTT, CPA CITY AUDIT REVIEW 0. Account Minneapolis, Minnesota 11:45 am - 12:00 upon LEGAL COMPLIANCE MANUAL TOM GI BERTSON Office of the State Auditor St. Paul, Mirmesota 12:00 mon - 1:15 p.m Lurch 1:15 p.m 1:45 Pm AUDITING HOUSING REDEVELOPMENT STEVEN SWITZER AUTHORITIES Department of Haring and Lhban Decluprrent, Assistant Inspector Gereral, Wash rxilm D.C. 1:45 p.m 3:00 p.m DEFINING THE ENTITY DAVID BEAN Gowmment Finance Officers Association Minneapolis, Mimesota 3:00 pm - 3:20 p.m Coffee Break 3:20 p.m . 590 pm CumumeM Sesziom CASH MANAGEMENT DAVID BEAN Gosenun w Fence OR Officers Association Minneapolis, Mimesota IMPLEMENTATION OF THE SINGLE AUDIT PANEL Registration form on reverse side. LJ 0 6 j 0 0 0 RESOLUTION NO. 7920 RESOLUTION RELATING TO CITY ENGINEERING AND ADMINISTRATION FEE WHEREAS, The City Council of the City of Hutchinson recognizes that a written policy concerning City Engineering and Administration Fees charged for services performed in the engineering and administration of municipal projects is both advantageous and desirable; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: 1. That the City of Hutchinson shall charge to the cost of municipal projects an Engineering and Administration Fee of 14% of the total construction costs. Adopted by the Hutchinson City Council this day of , 1984. ATTEST: Gary D. Plotz, City Clerk 0 Robert H. Stearns, Mayor 7- a • 0 0 PUBLICATION NO. ORDINANCE NO. 26/84 AN ORDINANCE GRANTING AN EASEMENT TO CERTAIN MUNICIPALLY OWNED PROPERTY WHEREAS, certain municipally owned property abuts privately owned property; and, WHEREAS, the owners of said private property require an easement over a portion of the municipally owned property in order to maintain utility service to said property; and, WHEREAS, the Hutchinson Utilities Commission has agreed to install and maintain said utility service to said private property; and, WHEREAS, the Hutchinson City Council has determined that the granting of such easement is in the public interest; THE CITY COUNCIL OF HUTCHINSON DOES ORDAIN: SECTION 1. The city of Hutchinson does hereby grant, bargain, sell, convey and warrant to the Hutchinson Utilities Commission, its successors, or assigns, a right -of -way easement, with the right, privilege, and authority to said Hutchinson Utilities Commission, its successors, assigns, leasees and tenants, to construct, erect, operate and maintain underground utilities under the following described lands lying and being in the County of McLeod and State,of Minnesota, to wit: The South Five (5) feet of the East Seventy - seven (77) feet of Lot 3, Block 49, North Half city together with; The North Five (5) feet of the South Twenty - five (25) feet of the West Fifty -Five (55) feet of Lot 3, Block 49, North Half City, together with; The West Five (5) feet of the East Seventy - seven (77) feet of the North Twenty (20) feet of the South Twenty -Five (25) feet of Lot 3, Block 49, North Half City. 7—(7, SECTION 2. Said easement shall continue for a period of 40 years. SECTION 3. This ordinance takes effect upon passage and publication. ADOPTED BY THE CITY COUNCIL OF HUTCHINSON THIS DAY OF , 1984. ATTEST: Gary D. Plotz, City Clerk -2- Robert H. Stearns, Mayor • s E 0 0 ERICKSON OIL PRODUCTS. INC. 1231 INDUSTRIAL ROAD HUDSON, WISCONSIN 54016 Nedson; 715. 3868241 St. Pout: 612 -436 -8056 6�q 1819 ?Op1� November 16, 1984 �� NOV1984 �N N RECFI • JC.BJ BY Mr Gary D. Plotz X99 062 City Administrator 37 Washington Ave. W. Hutchinson, MN 55350 Dear Mr Plotz: We called Marilyn Swanson on Wed, November 14th and she informed us our request for an easement had been continued to the meeting of November 27th. Marilyn told us the council would like to see what our final arrangements are with our neighbors. Being that one option we have with one of the gentlemen requires a survey and contacting someone who has moved to Nebraska, we will be unable to have everything done by the 27th. We are therefore requesting the matter to be tabled until we complete these details. We will notify the city when we are ready to report to them. We are sorry for the inconvenience we have caused the city. Yours very truly, Erickson oil Products, Inc. By: Claire Erickson CE: ph 0 F a- • • ^NPN11 2131¢ 16�j f JAMES H. SCHAEFER ATTOANR AT LAW �n OV1g8 0 100 S.d A... & N. a' P. O. 1.. 4637 HUTCHINSON, MINN. 55350 Bj N 1 -0144687.7700 November 14, 1984 Curtis M. Bradford 126 Franklin Street North Hutchinson, MN 55350 RE: T. L. Scalawags Liquor License Dear Curt: At the November 13, 1984 meeting of the Hutchinson City Council, it was determined that in order to provide T. L. Scalawags with procedural due process, it would be appropriate to schedule a hearing on this matter to be held at 8:00 p.m. on Tuesday, November 27th, 1984, in the Chambers of the Hutchinson City Council, Hutchinson City Hall, Hutchinson, Minnesota. At this hearing T. L. Scalawags will be given an opportunity to present to the Council their views on continued usage of T. L. Scalawags liquor license to provide alcoholic beverages to patrons of Crow River Lanes. I would expect that the City Council would take one of the following courses of action: (1) Permit the liquor license to continue as currently granted until its regular expiration date, at which time a new license would be issued which would not include Crow River Lanes. (2) Amend the current liquor license to prohibit sale of alcoholic beverages on said license within the Crow River Lanes effective immediately. (3) Take no action on this license. Hopefully, you and Mr. Dolder will attend this hearing as representatives of T. L. Scalawags. In this manner, the Council may make its decision in an informed and responsible manner. i JHS:dlp cc: Thomas Dolder Gary D. Plotz ✓ Sincerely yours, CITY OF HUTCHINSON By/ James H. Schaefer Hutchinson City Attorney T612) 587.5151 HUTCH' CITY OF HUTCHINSON . 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN, 55350 i 0 M E M 0 DATE: November 20th, 1984 TO: Mayor and City Council FROM: Director of Maintenance Services RE: Cemetery Increases As you can see, by the figures Floyd Groehler has submitted, the cemetery is not a self- supporting entity of the City of Hutchinson. It is hoped that at some point in time, this will change with increased rates and when our perpetual care fund is built up. At the present time, general fund tax monies are used to support the cemetery. Everyone has the option of being interred at Oakland, however, because of religion, ownership in family plots out of town, etc..., many tax payers will not use these facilities. By the same token, non - taxpayers from out of town will be interred at Oakland at the same rates established for local residents. The figures Floyd used would be equivalent to what our actual manhour costs are and current rental rates for comparable pieces of equipment. There are times during the winter when several street crew members must be taken off snow removal to help out at the cemetery. The options the City Council has are unlimited. The impression I received from the ministers, was that higher winter rates were not unreasonable, but that a smaller spread be established between summer and winter rates. As you can see, our average winter costs are 6 times what the summer rates are. It wouldn't be realistic to say our rates then should be $110 summer and $660 winter. Whatever you choose, the decision should be made before our winter season commences. RN /pv CITY OF HUTCHINSON 1 —1 D Ralph Neumann Director of Maintenance Services J7- c, (612) 587 -5151 Harzw' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: November 20th, 1984 TO: Mayor and City Council FROM: Floyd Groehler, Cemetery Supervisor RE: Winter Burial Rates Regarding our effort to reach a compromise with the Ministerial Association on winter burial rates, I have worked out the attached cost averages and alternative price structures. You will notice, we are losing almost three hundred dollars on each winter burial and only gaining three dollars for each summer interment. Also, the average annual deficit is approaching twelve thousand dollars. . In order to narrow the difference between our summer and winter rates and also, lower our annual deficit, I would suggest going with number thirteen or fourteen of the alternative price structures. With a state average of $241.00 for interment and $229.00 for a grave price, we would be well in line with any of the alternatives chosen. Eventually, I would like to see our deficit at zero, but I realize this will take a number of years of carefully monitoring our expenses and price structures to keep pace with the changing economy. I believe the majority of our revenue should come from actual users, instead of from taxpayers who may or may not ever use our facility. CITY OF HUTCHINSON Floyd Groehler Cemetery Supervisor FG /pv attachments P�!' 0 0 ALTERNATIVE PRICE STRUCTURES Alternative price structures to lower Winter burial rates and also, to lower the average deficit shown by the cemetery. 1) 2) 3) 4) 5) 6) 7) 8) 9) 10) 11) 12) Rates Summer $110.00 Winter $300.00 Lot Price $175.00 Summer $110.00 Winter $300.00 Lot Price $200.00 Summer $110.00 Winter $350.00 Lot Price $175.00 Summer $110.00 Winter $350.00 Lot Price $200.00 Summer $130.00 Winter $290.00 Lot Price $175.00 Summer $130.00 Winter $290.00 Lot Price $200.00 Summer $150.00 Winter $250.00 Lot Price $175.00 Summer $150.00 Winter $250.00 Lot Price $200.00 Summer $150.00 Winter $300.00 Lot Price $175.00 Summer $150.00 Winter $300.00 Lot Price $200.00 Summer $175.00 Winter $300.00 Lot Price $175.00 Summer $175.00 Winter $300.00 Lot Price $200.00 Difference from Current Rate 0 -50.00 0 0 -50.00 +25.00 0 0 +25.00 +20.00 -60.00 0 +20.00 -60.00 +25.00 +40.00 - 100.00 0 +40.00 - 100.00 +25.00 +40.00 -50.00 0 +40.00 -50.00 +25.00 +65.00 -50.00 0 +65.00 -50.00 +25.00 Average Expense Minus Revenue $31,249.80 19,460.00 $11,789.80 $31,249.80 21 310.00 $$ 90 $31,249.80 19 860.00 $11, $31,249.80 21,710.00 $ 9,539.80 $31,249.80 20,800.00 $10,449.80 $31,249.80 22 650.00 $ 8599.80 $31,249.80 21,900.00 $ 9,349.80 $31,249.80 23 75000 $ 7,499:80 $31,249.80 22 300.00 $$ 8,94980 $31,249.80 24 150.00 $$ 7,099.800 $31,249.80 24 075.00 $ 7,174. 0 $31,249.80 25,925.00 $ 5,324.80 0 11 9 ALTERNATIVE PRICE STRUCTURES • PAGE 2 13) 14) 15) 16) 17) 18) 19) 20) 21) 22) Rates Summer $200.00 Winter $300.00 Lot Price $175.00 Summer $200.00 Winter $300.00 Lot Price $200.00 Summer $200.00 Winter $350.00 Lot Price $175.00 Summer $200.00 Winter $350.00 Lot Price $200.00 Summer $225.00 Winter $325.00 Lot Price $200.00 Summer $225.00 Winter $350.00 Lot Price $200.00 Summer $240.00 Winter $350.00 Lot Price $200.00 Summer $245.00 Winter $350.00 Lot Price $200.00 Summer $250.00 Winter $350.00 Lot Price $175.00 Summer $250.00 Winter $350.00 Lot Price $200.00 Differnece from Current Rate +90.00 -50.00 0 +90.00 -50.00 +25.00 +90.00 0 0 +90.00 0 +25.00 +115.00 -25.00 +25.00 +115.00 0 +25.00 +130.00 0 +25.00 +135.00 0 +25.00 +140.00 0 0 +140.00 0 +25.00 Average Expense Minus Revenue $31,249.80 25 850.00 $ 5,-, 399:80 $31,249.80 27 700.00 $$ 3,549.$0 $31,249.80 26 250.00 $ 4,- ,999.80 $31,249.80 28 100.00 $$ 3 $31,249.80 29 675.00 $$ 1 80 $31,249.80 29,875.00 $ 1,374.80 $31,249.80 30 ' 94o $3o� $31,249.80 31,295.00 $ + 45.20 $31,249.80 29 800.00 $ 1$ 1,��0 $31,249.80 31,650.00 $ + 400.20 i i MINNESOTA ASSOCIATION OF CEMETERY OFFICIALS STATEWIDE SURVEY LOCATION: ENTIRE STATE Adult Interment Fee Saturday Overtime Cremains Interment Fee (If you have a Crematory) Marker Installation Fee Monument Foundation Fee Property 8 Merchandise Minimum Grave Price (Adult) Maximum Grave Price (Adult) Lawncrypts Average Garden Crypts Average Inside Mausoleum Crypts Average Niches Average Marker Average Permanent Care Fund Principal Invested Most Recent Annual Total Return Received October 26, 1984 RANGE $ 110- 325 $ 0- 140 $ 0- 175 5 17- 40 $ 50- 385 $ 50 -1,500 $ 1,150 -29548 $ 12600 -21200 $ 1,700 -4,000 $ 90- 900 $ 236- 750 AVERAGE $ 241.00 $ 35.00 $ 76.00 (single) $ 51.00 sq. ft. $ 28.94 $ 229.00 $ 367.00 $ 1,756.00 $ 1,878.00 $ 2,743.00 $ 523.00 $ 436.00 $13,000 -4 million $ 613,326.00 i i \J M AVERAGE BURIAL COSTS Winter (20 manhours) E Snow Removal: 1 hour snowplow & operator j 30.00 1 hour snowblower & operator 25.00 Digging: 6 hours - 2 men - backhoe @ $55.00 /hr. 330.00 - truck @ $22.00 /hr. 132.00 3 hours - air compressor & hammer @ $11.25/hr. 33.75 Covering: 3 hours - 1 man & truck @ $22.00 /hr. 66.00 - 1 man @ $8.00 /hr. 24.00 $ 640.75 Summer (4 manhours) Digging: 1 hour - backhoe & operator @ $55.00 /hr. $ 55.00 - truck & operator @ $22.00 /hr. 22.00 Covering: 1 hour - 1 man & truck @ $22.00 /hr. 22.00 - 1 man @ $8.00 /hr. 8.00 $ 107.00 r (6 12) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: November 20th, 1984 TO: Mayor and City Council FROM: Floyd Groehler, Cemetery Supervisor RE: Cemetery Expenses and Revenues REVENUE 1 1980 $16,088.00 1981 232195.00 1982 16,945.00 1983 219097.00 1984 thru 9/30/84 20,162.00 AVERAGE $19,497.40 EXPENSES 2 $30,134.00 27,853.00 31,796.00 39,406.00 27,060.00 $31,249.80 DEFICIT $14,046.00 4,658.00 14,851.00 18,309.00 6,898.00 $11,752.40 1. Revenue collected and placed in general fund; in addition, $50 per grave sold is collected and placed in a perpetual care fund. Account balance is $17,000. 2. Expense includes any capital outlay made by the cemetery department. CITY OF HUTCHINSON Floyd Groehler Cemetery Supervisor E FG /pv 0 0 0 0 1. BURIALS AND LOT SALES Year Winter 1980 13 1981 9 1982 8 1983 7 1984 thru 11 -15 5 5 Year Average ------- 8.4 ------ Year 1980 1981 1982 1983 1984 thru 11 -15 5 Year Average - -- Single 4 6 2 7 Burials Spring Regular 14 40 8 73 16 37 13 54 19 60 LOT SALES Double 26 36 25 33 33 0 Cremation 3 Grave c 6 5 4 1 2 Total 73 95 65 75 86 78.8 Total Graves 62 93 55 78 82 - - - - -74 12) 587 -5151 Is r CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: November 20th, 1984 TO: Mayor and City Council FROM: Director of Maintenance Services RE: Motor Pool Fuel Pumps General discussions began in the fall of 1980 regarding the gas pumps and tanks the City and School District were using. A number of meetings were held with Dick Lennes, Dale Birkland, Ken Merrill, Gary Plotz and myself. Our concerns over the underground tanks and high maintenance of old pumps were prime items of importance. New locations, financing and each units participation were taken into consideration. Out preference of location would be the City Garage land to where new tanks and pumps would be installed. With the arrival of a new school administrator, it was his consensus that the current pumps be eliminated as soon as possible, and each entity go on its own. In the spring of 1984, Gary Plotz, Ken Merrill and myself met and discussed what our needs were. We needed 24 hour service, controls that recorded department number, vehicle number, date, time, type of fuels (regular, unleaded or diesel), amount of fuel and importance was put on accessability. I was instructed to look into the various options the City had. Albrecht Oil would have been the ideal location. After several meetings with Mr. Albrecht, he felt, at his age, he did not want the additional expense of adding a 24 hour card control system or have a man on duty 24 hours a day. The other stations in town could not give us the various options we needed, except the Cenex Station. Dick Lennes, Gary Plotz and myself met with the Cenex manager and information was received regarding what they could offer the City. The few vehicles HAVTI has, uses the Mister Donut Station. The High School vehicles and Les Linder's buses were to use the Truck Stop West Station, however, because of additional driving time, the waiting time, because of only 1 regular pump, congested conditions in the pump area and difficulty in getting the buses onto the highway safely in foggy weather, Les decided to use the Albrecht Station. He said he pays 6.4¢ over cost for his fuel. He said if Albrecht's closed, his second choice would be Cenex. At a staff meeting in April, 1984, it was felt that our fuel supplies could be best served by Cenex, with them being the only one offering 24 hour service and card control system. Cenex spend a considerable amount of time and money modifying their computer card control system so that we could get all the information we needed. We are currently paying 3¢ a gallon over Cenex cost. We are extremely pleased with this operation. There is no waiting for pumps, Motor Pool Fuel Pumps • • Page 2 no worry about pump maintenance, snow removal, bookkeeping or underground storage tanks. The Motor Pool has a large amount of time invested in coding and issuing control cards for each vehicle in Parks, Street, Water, Sewer, Engineering, Inspectors, Police, Fire Marshal, Civic Arena, Cemetery, Transit, Burns Manor and Fire Department. At the time all this information was researched, the Truck Stop on Highway 7 West was not included because it was not open 24 hours a day. My observation of that location, is that a great deal of time would be wasted by our operators, because their pumps are usually congested with over the road truckers and other vehicles. It is 8/10 of a mile further round trip from the Cenex station. The average cost of all our gas engine vehicles (gas plus oil) is 160 a mile. This computes out at an additional cost of 12.8¢ to drive 8/10 mile further. Without a computer print out, it would be very difficult for them to give us the information Cenex is capable of. (See sample.) CITY OF HUTCHINSON Ralph Neumann Director of Maintenance Services RN /pv attachment 0 E CITY Or HUTCHINSON DETAIL LISTING AND RECAV ..37 JASHINaTJN AVE 4E.)T OF YJUR PURCHAS� FROM T MN 7535i HLTCHINSUN GOOF WA DEP ND dOx 114 HUTCHINSuN MN 55350 200 774 U30)CC0000 FOR THE FEKiGD ENDING 10/31/84 FOLL aING IS THE CJMPLETE GETAIL OF iAROTRGL TRANSACTIONS FOR THE CURRENT MONTH* THES SJPPJkT THE ENTRIES ON THE FACE OF THE ATTACHED REGULAk STATEMENT. OU NT1TY UNIT —PRICc lo.o 1.058 16.:1 1.026 9 *9 15.5 10.3 10.5 17.0 AMOUNT DE SCRIPTION 10.58 UNLEADED GAo 10.58 *CHARGE SALE 16.42 REGULAR GAS 16.42 * CHARGE SALE 1.057 1J.47 UNLEADED GAS 10 JU 10.47 * CHARGE jALE 10025 15.90 REGULAR GAS 101 101 11990 *CHARGE .TALE 1.,)j8 IC.90 UNLEADED GAS 10.90 *CHARGE SALE 1.058 11.11 UNLEADED GAS 11.11 *CHARGE SALE 1.058 124.76 —CASH CLE4RING YO R PA RONAGE 124.76 — *CHARGE .TALE 1.025 17.44(REGULAR GAS 17.441 *CHARGE SALE DATE 10/04/64 10/04/84 IU/05/84 i0 /J5 /64 10/11/84 iU/ 11/64 INV A 58104 58104 55160 55160 18162 58162 UEPARTMENT CAROTROL LARDTROL CARDTRJL CARDTRJL CARDTRJL CARDTRJL 10/16/84 55161 CARUTROL 10/16184 55161 CARDTRJL 10/16/64 56140 CARDTRJL 10/16/84 58i40 CARDTRJL 10/21/84 X8172 CARDTRJL lu/21/64 58172 uFFICE 10/25/84 28635 OFFICE iC/25/64 24635 CAROTROL 10/25/84 55120 CARDTkOL 0/25/84 55120 CAROTROL 10.2 1.057 10 *79 10.79 UNLEADED * CHARGc S 10 JU 26/84 6/84 58 55 5d'Sj CARDTRJL CARUTROL 10.2 1.057 10.79 10 *79 UNLEADED *CHARGE 101 101 1/84 1/84 58 55 58155 CARDTRJL OFFICE RECAP BY DESCRIPTION AND DEENT iTHA 48.- 61. 1.J57 1.0G� 1.057 124.76 —CASH CLE 49.76 REGULAR 64.64 UNLEADED OFFICE CARDTRJL CARDTRJL 10036 —TOTAL FOR PERIOD — KS FO YO R PA RONAGE l qk-1 C) TL RESOLUTION ORDERINPIMPROVEMENT AND PREPARATION OF FLANS AND SPECIFICATIONS PROJECT N0. 85 -01 -24 . Resolution No. 7909 WHEREAS, a resolution of the City Council adopted the 9th day of October, 1984, fixed a date for a council hearing on the proposed improvement of Peterson Circle, Ash St., Spruce St., Northwoods Ave., Maple St., Oak St., 10th Ave. N.E., Alan St., Circle Drive, Harrington St., Milwaukee Ave., Water St., 9th Ave. N.E., Lea Ave., Lewis Ave., Bradford St. 8 Lyndale Ave. by the construction of a Plant Mix Overlay; AND WHEREAS, ten days' published notice of the hearing through two weekly publications of the required notice was given and the hearing was held thereon on the 13th day of November, 1984, at which all persons desiring to be heard were given an opportunity to be heard thereon, NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is hereby ordered as proposed in the council resolution adopted the 9th day of October, 1984. 2. Marlow V. Priebe is hereby designated as the engineer for this improvement. He shall prepare plans and specifications for the making of such improvement. Adopted by the council this day of 1984. Clerk Mayor 9 0 (612) 587 -5151 i f/UJl CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 November 19, 1984 Mayor Robert H. Stearns and the Hutchinson City Council RE: Parking Program Assessments Dear Mayor Stearns: I have been asked to outline the method of settlement agreed upon in the appeal of the parking program assessments. The agreement entered into by the city and the appellants called for both the city and the appellants to obtain independent appraisals of the benefit conferred by the parking program to the individual properties. If these independent appraisals varied by more than 10 %, the city and the individual appellants would jointly agree upon a third appraiser to conduct an independent appraisal of the property. The city and the appellants would share in the cost of this third appraisal. The third appraisal would then be averaged into the city's and appellant's original appraisal in order to obtain the agreed upon assessment. I have prepared a chart that outlines the various results such an appraisal could have. In order to understand how these figures were reached, I would suggest we look at the surplus store as an illustrative example. The city's original assessment was $2,066.44. The city appraisers found an assessment of $1,500.00 and the appellant appraiser found 0 benefit. If a third appraiser were utilized, the best possible results for the city would be an appraised improve- ment equal or greater than the amount of the city's original assessment. In such a case the maximum figure that we could utilize in our computations would be the amount of the assess- ment itself. In order to determine the maximum possible assessment under that procedure, we then add the original assess- ment as represented in column A, the city appraiser's finding of benefit as represented by column B, the appellant's appraiser finding of benefit as represented by column C and divide that total by three. This average would be the maximum allowable assessment under the terms of the stipulated settlement and is shown in Column Four of the figures. It is possible that a third appraiser would find no increase in value to the effective properties. If this were the case, the minimum assessment allowable under the stipulation settlement, would be the amount of the city appraiser's findings divided by three. This minimum assessment is shown in column five. Any finding of 0 Mayor Stearns and members of the City Council November 19, 1984 Page Two Ll benefit to the affected property owners between 0 and the actual amount of the city's assessment will result in an allowable assessment that falls somewhere between the maximum and minimum amounts shown in columns four and five. A second alternative is to simply average the current appraisals obtained by the city and the appellant. In actual effect this would simply mean that the city's appraised increase in value would be divided by two. The resulting figure would approximate a figure half -way in between the minimum and maximum allowable assessments shown in columns four and five. How close the figure is to the actual midpoint depends upon how close the city's appraised increase in market value is to the assessment itself. There are obviously advantages and disadvantages to both proposals. Hiring a third appraiser obviously calls for added costs that both sides will have to deduct from any perceived gain such a procedure would establish. The averaging of our current appraised values would also save one -half the cost of an appraisal of the property in question and in order to gauge the benefit to the city, that amount should be added into the zoning assessment. Sincerely yours, CITY OF HU�TTCHINSON By/ V W n+t� V James H. Schaefer Hutchinson City Attorney JHS:dlp 11 1. 2. 3. 4. 4, I 9• 10. 11. 12. 13. 0 (1) (2) (3) (4) (5) 121,818.65 Citv Appr. 1,500.00 7,900.00 25,800.00 9,100.00 3,898.49(3) 20,300.00 11,500.00 2,680.24(4) 3,000.00 9,800.00 5,600.00 4,400.00 3,030.51(5) 108,509.24 C Appellant's Appraisal 0 0 0 0 0 0 0 0 0 Maximum (1) 1,188.81 5,453.49 17,786.49 6,751.38 2,598.99 14,235.50 8,626.38 1,786.82 2,051.44 7,099.23 4,028.65 3,151.73 2,013.67 76,772.58 Minimum (2) 500.00 2,633.33 8,600.00 3,033.33 1,299.49 6,766.66 3,833.33 893.41 1,000.00 3,266.66 1,866.66 1,466.66 1,006.83 36,166.36 Average (B +CT2) 750.00 3,950.00 12,900.00 4,550.00 1,949.24 10,150.00 5,750.00 1,340.12 1,500.00 4,900.00 2,800.00 2,200.00 1,510.25 54,249.61 The Sum of A +B +C divided by 3 (assumes a third appraiser finds value increase equal to assessment) The Sum of O +B +C divided by 3 (assumes a third appraiser finds no increase in value) City Appraisers actual finding was 6,100 benefit but assessed benefit most city can claim. City Appraisers actual finding was 3,300 benefit but assessed benefit most city can claim. City Appraisers actual finding was 3,100 benefit but assessed benefit most city can claim. A Assessmen Surplus Store 2,066.44 Lorraine Meyer 8,460.49 Theatre 27,559.48 Coast -to -Coast 11,154.14 Heil Fashions 3,898.49 Citizens Bank (Main) 22,406.51 Citizens Bank (South) 14,379.15 Drive -in Bank 2,680.24 Kamrath 3,154.34 Hutch Cafe 11,497.71 Sears 6,485.95 Quasts (Cor.Prop.) 5,055.20 Quast /Gilmer 3,020.51 121,818.65 Citv Appr. 1,500.00 7,900.00 25,800.00 9,100.00 3,898.49(3) 20,300.00 11,500.00 2,680.24(4) 3,000.00 9,800.00 5,600.00 4,400.00 3,030.51(5) 108,509.24 C Appellant's Appraisal 0 0 0 0 0 0 0 0 0 Maximum (1) 1,188.81 5,453.49 17,786.49 6,751.38 2,598.99 14,235.50 8,626.38 1,786.82 2,051.44 7,099.23 4,028.65 3,151.73 2,013.67 76,772.58 Minimum (2) 500.00 2,633.33 8,600.00 3,033.33 1,299.49 6,766.66 3,833.33 893.41 1,000.00 3,266.66 1,866.66 1,466.66 1,006.83 36,166.36 Average (B +CT2) 750.00 3,950.00 12,900.00 4,550.00 1,949.24 10,150.00 5,750.00 1,340.12 1,500.00 4,900.00 2,800.00 2,200.00 1,510.25 54,249.61 The Sum of A +B +C divided by 3 (assumes a third appraiser finds value increase equal to assessment) The Sum of O +B +C divided by 3 (assumes a third appraiser finds no increase in value) City Appraisers actual finding was 6,100 benefit but assessed benefit most city can claim. City Appraisers actual finding was 3,300 benefit but assessed benefit most city can claim. City Appraisers actual finding was 3,100 benefit but assessed benefit most city can claim. 12) 587 -5151 F CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: Novembeh 27, 1984 T0: C.ity Counc i e ------------------------------ FROM: Watex B.iU -ing Department ------------------------------ SUBJECT: DeEcnquent WateA Accounts ------------------------ - - - - -- A kisting ob the deCinquent water, accounts Got om. Recommend uate)t Aenvice to be discontinued on Monday, DecembeA 3, 1984 at Noon. 0271 -082 3 -130- 0136 -041 W040- ane Focht Miles Willhite 216 Fifth Ave. SW 136 11th Ave. HE Hutchinson MN 55350 Hutchinson Mn 55350 271 Third Ave. NW 136 11th Ave. NE 119.56 104.35 cc: Ole Olson Promises to pay 12/7 Box 67 Hollandale MN 56045 37210-0506-092/// Da`ro1 Wylie - 5o6 Adams Street Hutchinson MN 55350 506 Ada "ms,Street South ,9. 24.5 '\ cc: Randy Gun�rson Mbntevideo MN 3- 340 - 0400 -091 Michael Stewart 400 Connecticut Street Hutchinson MN 55350 400 Connecticut Street it 3.67 3- 210 -0642 -041 Cro4River Pot 642 A3ams,315re Hutchir�sbp Mn 55350 642 Adams Street 47.41 cc John Wild 140 Adams Stree\ Hutchinson MN 55350 3- 680 - 0441 -082 Wally Teich Box 605 Hutchinson Mn 55350 441 Main St. North 49.99 cc: Ron McGraw Citizens Bank Bldg. Hutchinson MN 55350 3- 210 - 0346 -031 William Lueck 346 Adams Street Hutchinson MN 55350 346 Adams Street 104.39 3- 250 - 0607 -081 Ronnie Telecky 607 Bluff Street Hutchinson Mn 55350 %607 Bluff Street 94.84 3- 735 - 0215 -072 Scott Anderson 215 Monroe Street Hutchinson MN 55350 215 Monroe Street South 76.71 cc: Pat Anderson 9- '/Z', 3 -J35- 0540 -03 Jambs, Deragpd 540 Mon Street Hutchi o Mn 55350 540 nroe eet 11 .21 3- 970 - 0450 -051 Midwest Trailer Court Box 157 Winsted MN 55395 450 Water Street 959.79 2- 610- 0502 -013 S & A Construction Rt. 1 Hutchinson MN 55350 502 Lakeview Lane 12.89 1 3- 775 - 1204 -091 Al Klammer 1204 Oakwood Lane Hutchinson MN 55350 1204 Oakwood Lane 44.98 1- 395- 0535 -055 Tim Lamke 535 Franklin Street South Hutchinson MN 55350 535 Franklin Street South 68.71 cc: Ken Tenney 109 South Grove St. Silver Lake MN 55381 AD 3- 800 - 0575 -012 Rodney Markgraf 575 Peterson Circle Hutchinson MN 5530 575 Peterson Circle 64.27 2- 035 - 0503 -071 Dennis McCutchen Lot 8 Country Club Terrace Hutchinson MN 55350 503 Second Ave. S.W. 105.11 cc: Ralph Lundahl 920 Goebel Circle Hutchinson MN 55350 0 • (612) 587 -5151 yarcy' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: November 19, 1984 TO: Aldermen Mike Carls and John Mlinar ------------------------ - - - - -- FROM: Gary D. Plotz, City Administrator — — — — — — — — — SUBJECT: Stray Dogs ------------------------ - - - - -- I have talked with Police Chief O'Borsky regarding the topic of dog en- forcement. As per Mike's request, I have placed the item on the Council agenda as "Report by Community Services Officer On Stray Dogs." In the meantime, Chief O'Borsky will be writing a report on the general topic; and, also the Eugene Demenge concern, resident at 545 Lakeview Lane. In regards to the "dart gun" method of enforcement, I have asked Chief O'Borsky to provide his comment or alternative suggestions, if any. /ms cc: Mayor & City Council Chief O'Borsky u E POLICE DEPARTMENT MEMORANDUM TO Dean M. O'Borsky, Chief of Police FROM Roger Bakken, Community Service Officer SUBJECT Dog Calls 0 DATE November 20, 1984 I handle all dog calls between 8:00 a.m. to 4:00 p.m., Monday through Friday. Police officers handle the calls when I am not working. When a call is received by dispatch it is given to me. I go to the location and attempt to pick up the dog and if caught it is taken to the Crow River Veterinary Clinic. Once the dog is put in the kennel at that location there is an entry made on a kennel log book at the clinic. When the dog is released at the Vet's Clinic the owner's name and address and amount of kennel fees are recorded. The kennel fees are collected by the dispatcher and a receipt issued, and the dog licensed if a resident of Hutchinson. There is also an entry made in our kennel book at the Police Department. If I go to the location and cannot catch the dog I contact the complainant and neighbors to find out the owner of the dog. Once the owner is identified I go to the residence or their place of employment and have them pick up the dog. I advise them that if the dog is loose again they will receive a citation for Dog at Large. The equipment I have for handling dogs consists of a pair of leather and metal gloves and two catching poles. I prefer not to use the catching pole because it only makes the dogs more agitated. In reference to a dart gun I talked to Dr. Voight who stated that a dart gun would cost too much and also a misplaced shot could kill a dog, resulting in a law suit against the city. Also a citizen seeing an officer shooting a dog would feel that it was inhumane. Dr. Voight stated that he would be willing to address the City Council reference a dart gun. omi 11 0 0 i i POLICE DEPARTMENT MEMORANDUM TO Mayor and City Council Chief of Police, Dean M. O'Bors SUBJECT Dog Calls • DATENovember 20, 1984 I have attached statistical data regarding animal control in the city for 1982 -1984. As you can see our activity remains constant and we have a sucessful rate of recovery. This is particularly interesting in view of the fact that we have no actual dog pound or other city facilities for the care or confinement of animals. Animal control is only one facet of the CSO's job and occupies only a small percentage of his time. In my opinion dogs at large and other animal complaints are a problem that is well under control by the Police Department and are not a major problem in the community. The CSO is doing an excellent job with a minimum of complaints and problems in a thankless job. Someone has suggested a "dart gun" to anesthetize animals so that we may easily capture them. I would be against that for a couple of reasons. First, our success rate is extremely high in that we catch all but a few. Secondly, dart guns are unreliable and dangerous. A game warden told me that 8 out of 10 deer he has darted have died. Dogs and other animals whose weight is even more difficult to gauge would be even more susceptible to injury. Lawsuits and complaints would surely follow. In short, our program is working. The CSO is doing his job with a maximum of efficiency and a minimum of complaints and we should continue this line of enforcement. DMO:neb 1981 41 calls from Eugene DeMenge about Agnes Renner's dog. She was issued 4 citations of offense. Eventually on 5 -18 -83 a long form complaint was drawn because of the continued problem with her dog. 1982 231 Dog calls 94 Dogs taken to pound 90 Oral warnings 9 Citations of Offense 2 Formal Complaints 2 Cruelty 1 Dead Dog 9 Unable to catch 22 Unable to locate 19 Barking 3 Not barking 2 Dog bites 21 Other Animal Calls 0 LJ [7 cats; 3 skunks; 2 woodchucks; 1 horse; 1 muskrat; 1 deer; 1 chicken; 1 squirrel; 2 bats; 1 rat; 1 dead bird] 12 calls from Eugene DeMenge E 0 CJ 1983 0 280 Dog calls 94 Dogs taken to pound 129 Oral warnings 3 Citations of Offense 3 Cruelty 1 Dead Dog 3 Unable to catch 35 Unable to locate 9 Not barking 3 Lost and found by owner 18 Other Animal Calls [9 cats; 1 deer; 1 squirrel; 1 beaver; 1 rabbit; 1 goose; 1 raccoon; 1 bat; 1 rat; 1 woodchuck; 1 cow] 4 calls from DeMenge 2 calls from DeMenge's area (name not given) 1984 (through 11- 20 -84) 242 Dog calls 80 Taken to pound 94 Oral warnings given 3 Citations of Offense 2 Cruelty 2 Dead dog 7 Unable to catch 41 Unable to locate 3 Not barking 34 Other 24 Other animal calls 12 calls from DeMenge [ 7 cats; 3 geese; 3 squirrels; 1 raccoon; 1 duck; 1 muskrat; 4 woodchucks; 4 deer] 0 • Vf City of Hutchinson FEE: APPLICATION FOR GAMBLING DEVICES LICENSE Approved kb Building Fire Application shall be submitted at Police least _ days prior to the Gambling occasion I, s�1� " - AND I, cii Name of horized Officer of ti me of Designated ambling Organization Manager Hereby submit in duplicate this application for a license to conduct the game of bingo in accordance with the provisions of the City of Hutchinson Ordinance NO. 655 and Minnesota Statutes Chapter 349 for the license year ending / y--- Signatures: AuthorizeJOfficer of Organization signated Gambling Manager of organization A. The following is to be completed by the duly authorized officer of the organization: 1. True Name: ,dcl 1 .eLP- Any (last) (first) (middle) 2. Residence Address: 80X NNL -`W Fhbe I .eN /1N. Ss 3L - -( (street) (city) (state) (zip) 3. Date of Birth: ` ll/ l a4 4. Place of Birth MPL S. M fNl1� (mo /day /year) (city /state) 5. Have you ever been convicted of any crime other than a traffic offense? Yes No V . If Yes, explain B. The following is to be completed by the designated gambling manager of organization: / 1. True Name: ,(��/l�hZ � ✓�`hh(!L- 06 j �- (last) _ (first) (middle) 2. Residence Address: ��� �'���P -rE /h/" (street) (city) (state) (zip) 3. Date of Birth: 3 —J/ ;3C_ 4. Place of Birth: A,�/T yTQ (mo /day /year) (city /state) q- c% 5. Have you ever been convicted of any trim other than a traffic offense? Yes No If yes, explain _ 6. How long have you been a member of the organization? L!ze. • 7. Attach a copy of the official resolution or official action designating you gambling manager. C. Game Information: 1. Place where gambling devices will be used 2. Date or dates gambling devices will be used (date and /or day(s) 3. Hours of the day gambling de v' es will be used: of week) From A.M. To /; oo A.M 4. Maximum number of players d¢1 - 5. Will prizes be paid in money or merchandise? 6. Will refreshments be served during the time the gambling devices will be used? Yes JV,� No If so, will a charge be made for such refreshments? Yes_ NO D. Organization Information: r 1. Address where regular meetings are held PO S T `/ Vf- LP1 2. Day and time of meetings 4- • 3. Is the applicant organization organ zed under the laws of the State of Minnesota? Yes ✓ No 4. How long has the organization been inexistence? 9AA,z - 197% 4a. How many members in the organization? J 5. What is the purpose of the organization? G Uf d y'K''// , 6. Officers of the Organization: / / _ f . r / ice..... 4 n nL. l f?4L y 7. Give names of officers or any other persons paid for services to the organization: Name j/ Address Title 0 I— L-1 0 0 D. Organization Information: (Continued) 8. In whose custody will organization records be kept? Name Address 9. If the org nizaiion carries sufficient insurance to compensate the players in the event any injury is sustained by players while gambling devices are used, or while on the licensed premises, please state the Name of Insurer iyn A-,) su ,c�and Policy No.Sfi�� Sa— 53 10. Have you (Manage I. Offer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices? 11. Attach a(/ list of all active members of the organization. E. The followinj information is provided concerning a fidelity bond given by the gambling manager in favor of the organization. 1. Name of bonding company 2. Address of bonding company 3. Amount and duration of bond Q. Application is hereby made for waiver of the bonding requirements. Yes No ><_ I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 655 relating to gambliing, and I will familiarize myself with the contents thereof. sY/ nip Signature(/of authorized officer of organiczation Date: 5 scribed apd sworn to re me of y public on this "day of J 19 Sign tur of otary Public Commission expires on ' „ �Q T�kR�Y PUBLIC - TA Subscribed and sworn to before me a notary pubs' `WftKER -W �TYof , 19_ $ _�_vy' my Cmmrrttwon EX;WM Nov - 1. 1M0 Signature of Notary Publ - - -- Commission expires on (672) 587 -5151 RInw, CITY OF HUTCHINSON . 37 WASHINGTON AVENUE WEST NUTCHINSON, MINN 55350 M E M O R A N D U M DATE: November 21, 1984 TO: Mayor and City Council ------------------------------ FROM: Kenneth B. Merrill, Finance Director ------------------------------ SUBJECT: Federal Revenue Sharing ------------------------ - - - --- Part of the federal revenue sharing requirements provide for a public hear- ing prior to adoption of the budget. It would be requested to set a hear- ing date, December 11, 1984 at 8:00 P.M. for this purpose. The budget would be as follows: Revenue Cash Balance as of 12/31/83 $302,131 Entitlement #15 Receipts 125,500 Interest Earning (estimated) 30,000 Available $457,631 Proposed Expenditures Pool and Recreation Building 135,000 Financial & Compliance Audit & Subscription 800 If desired, the Council may want to designate $400,000 for the police facility construction. The above revenues do not include the $157,600 anticipated for entitlement period No. 16 (received quarterly through October 1985). With Council approval, we will publish and inform the public of the upcoming hearing and the number being proposed. . /ms q _ .� i (612) 587 -5151 ;var�H' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, M/NN, 55350 M E M O R A N D U M DATE: November 21, 1984 TO: Mayor and City Council ------------------------ - - - - -- FROM: Kenneth B. Merrill, Finance Director ------------------------ - - - - -- SUBJECT: Enterprise and Intra Governmental Funds Budget ------------------------ - - - - -- Budgets for the water /sewer /refuse and liquor store have had preliminary review by the Council. Both budgets should be adopted by the Council as well as reviewing and adopting the Central Garage Budget for the 1985 year. • Revenues and expenditures for each budget are attached for your review. Attachment /ms 0 0 0 CITY OF HUTCHINSON LIQUOR STORE SALES 1982 ACTUAL --------------- - -- LIQUOR 429177 WINE 134060 BEER & MISC. 548652 TOTAL SALES 1111889 1983 ACTUAL 408601 123874 588537 1121012 MR 1984 PROPOSED ADOPTED BUDGET - ------ --- - -- 476100 410000 121900 125000 552000 590000 1150000 1125000 n u r 1 U • • CITY OF HUTCHINSON 198 *DGET LIQUOR FUND (41) DEPARTMENT OPERATIONS (90) PROPOSED OBJECT 1982 1983 1984 Y -T -D 1985 *UMBER DESCRIPTION ACTUAL ACTUAL BUDGET 6 -30 -84 BUDGET ------------------------------------------------------------------------------------------ 4100 WAGES -REG. EMPLOYEES 77794 82986 88283 45249 87901 4112 O.T. REG EMPLOYEES 202 1000 4120 WAGES - TEMPORARY EMPLOYEES 9527 11437 12000 4773 12000 4121 OVERTIME WAGE - TEMPORARY EMP 0 4131 VACATION PAY 2727 4091 734 4132 HOLIDAY PAY 3569 2584 1326 4133 SICK PAY 91 875 765 575 4141 PERA (COORDINATED) 4880 5087 5279 2608 4245 4144 FICA - CITY PORTION 5550 6687 6719 3294 6993 4150 EMPLOYEE HEALTH & INSURANCE 9828 11517 12272 4093 12630 4154 WORKMENS COMPENSATION INSURANCE 812 784 650 26 1000 4155 UNEMPLOYMENT INSURANCE TOTAL PERSONNAL SERVICES 114980 126048 126203 62868 125344 4200 OFFICE SUPPLIES 138 220 300 54 300 4210 OPERATING SUPPLIES 2882 1466 3200 1106 3000 4213 CLOTHING & PERSONAL EQUIP. 301 378 400 400 4220 REPAIR & MAINTENANCE SUPPLIES 449 827 500 482 1000 TOTAL SUPPLIES, REPAIR, MAT 3770 2891 4400 1642 4700 4309 OTHER CONTRACTUAL 270 372 500 279 500 4310 COMMUNICATIONS 752 739 750 381 800 i4320 TRAVEL SCHOOL & CONFERENCE 410 43 300 274 500 4330 ADVERTISING 1016 1672 1000 844 1500 4340 PRINTING & PUBLISHING 94 69 150 28 200 4351 GENERAL LIABILITY INSURANCE 8110 7525 6000 -42 9000 4360 UTILITIES 7774 8479 8500 4178 9000 4370 CONTRACT REPAIR & MAINT. 2162 3224 3000 559 3500 4385 DATA PROCESSING EQUIPMENT 1446 3584 3600 4000 TOTAL OTHER SERVICES & CHGS 22034 25707 23800 6501 29000 4401 DUES & SUBSCRIPTIONS 454 460 500 273 500 4405 DEPRECIATION 8172 7589 8350 8350 4409 MISCELLANEOUS 83 111 200 64 200 TOTAL MISCELLANEOUS 8709 8160 9050 337 9050 4510 BUILDING 16000 3354 13700 4530 MACHINERY & EQUIPMENT 2015 TOTAL CAPITAL OUTLAY 0 0 16000 5369 13700 4610 INTEREST 5110 7405 5110 5110 TOTAL DEBT SERVICE 5110 7405 5110 0 5110 4700 PERMANANT TRANSFER 110000 110000 110000 20000 110000 TOTAL TRANSFER 110000 110000 110000 20000 110000 • LIQUOR FUND (41) OBJECT NUMBER DESCRIPTION 4803 4810 4811 4812 4813 0 0 CITY OF HUTCHINSON 1985 BUDGET DEPARTMENT OPERATIONS (90) . PROPOSED 1982 1983 1984 Y -T -D 1985 ACTUAL ACTUAL BUDGET 6 -30 -84 BUDGET --------------------------------------------------------------------------------- CASH SHORTAGE 7 91 50 -2 50 COST OF SALES - LIQUOR 319803 289898 354700 125918 291000 COST OF SALES - WINE 85491 79259 77700 36917 80000 COST OF SALES - BEER 449596 479481 434400 227743 460000 COST OF SALES - MIX & MISC. 13656 14208 6508 TOTAL OTHER DISBURSEMENTS 868553 862937 866850 397084 831050 4815 CASE DEPOSITS -31573 -35832 -14921 4816 FREIGHT 6062 5032 6500 1939 6500 4995 CONTINGENCY 4567 9800 TOTAL OTHER -25511 -30800 11067 -12982 16300 DEPARTMENT TOTAL 1107645 1112348 1172480 480819 1144254 • \J 0 0 CITY OF HUTCHINSON WATER SEWER REFUSE REVENUE WATER SEWER REFUSE METER SALES FEDERAL GRANT REIMBURSEMENT REFUNDS & REIMBURSEMENT INTEREST PENALITIES WSC. TOTAL REVENUE 0 K-R 1982 1983 1984 PROPOSED ACTUAL ACTUAL BUDGET BUDGET ---------------------------------- 345001 481018 424600 460000 411755 590111 523000 615000 210138 257307 222000 236000 7423 5355 5000 5000 65505 32885 3427 2000 97659 28525 40000 28000 7709 6300 9164 2995 5000 2500 ---------------------------------- 1146645 1409332 1219600 1354800 4900 PERMANENT TRANSFER 4980 REFUNDS & REIMBURS 4995 CONTINGENCY DEPARTMENT TOTAL 50000 200 11439 0 0 61639 0 0 ------------------------------------------ 731551 958334 1100919 360185 238000 CITY OF HUTCHINSON 1985 BUDGET • WATER AND SEWER FUND (42) DEPARTMENT OPERATIONS (810 PROPOSED OBJECT 1982 1983 1984 Y -T -D 1985 NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET 6 -30 -84 BUDGET $ $ •------------------------------------------------------------------------------------------ 4100 WAGES -REG. EMPLOYEES 99863 110533 128583 4112 O.T. REG EMPLOYEES 11181 11327 10800 4120 WAGES - TEMPORARY EMPLOYEES 1638 2884 5000 4131 VACATION PAY 6403 5674 4132 HOLIDAY PAY 5490 4375 4133 SICK PAY 2396 1393 4140 PERA (BASIC) 2512 2599 2446 4141 PERA (COORDINATED) 5497 5584 5987 4144 FICA - CITY PORTION 6295 7242 7370 4150 EMPLOYEE HEALTH INSURANCE 10893 13664 14278 4154 WORKMENS COMPENSATION INSURANCE 1909 3034 2047 4155 UNEMPLOYMENT INSURANCE TOTAL PERSONNAL SERVICES 154077 168309 176511 0 0 4200 OFFICE SUPPLIES 642 938 750 4210 OPERATING SUPPLIES 9 32 100 4211 MOTOR FUELS & LUBRICATES 7482 8254 8480 4212 CLEANING SUPPLIES 100 4213 CLOTHING & PERSONAL EQUIP. 1408 1238 1300 4216 SAFETY SUPPLIES 10 214 150 4220 REPAIR & MAINTENANCE SUPPL. 400 4221 EQUIPMENT PARTS 500 4228 METERS & METER PARTS 8430 7611 12000 4230 SMALL TOOLS 210 15 150 TOTAL SUPPLIES, REPAIR, MAT 18191 18302 23930 0 0� 4300 PROFESSIONAL SERVICES 16969 4309 OTHER CONTRACTUAL 209573 220206 221500 128856 238000 4310 COMMUNICATIONS 2556 3434 3000 4311 POSTAGE 2604 2310 4000 4320 TRAVEL SCHOOL & CONFERENCE 951 1051 1500 4340 PRINTING & PUBLISHING 134 50 150 49 4351 GENERAL LIABILITY 8484 4747 4000 4370 CONTRACT REPAIR & MAINT. 53 21 500 4380 RENTALS 173 201 300 50 4385 DATA PROCESSING 4879 6832 6000 124 TOTAL OTHER SERVICES & CHGS 246376 238852 240950 129079 238000 4401 DUES & SUBSCRIPTIONS 129 257 175 4405 DEPRECIATION 196166 223585 238666 4409 MISCELLANEOUS 301 400 150 TOTAL MISCELLANEOUS 196596 224242 238991 0 0 4600 PRINCIPAL 160000 130000 4610 INTEREST 116097 308326 198698 100806 4620 PAYING AGENT FEES 214 303 200 300 TOTAL DEBT SERVICE 116311 308629 358898 231106 0 4900 PERMANENT TRANSFER 4980 REFUNDS & REIMBURS 4995 CONTINGENCY DEPARTMENT TOTAL 50000 200 11439 0 0 61639 0 0 ------------------------------------------ 731551 958334 1100919 360185 238000 CITY OF HUTCHINSON 1985 BUDGET �ATER & SEWER FUND (42) DEPARTMENT WATER (82) PROPOSED OBJECT 1982 1983 1984 Y -T -D 1985 NUMBER DESCRIPTION ACTUAL ACTURAL BUDGET 6 -30 -84 BUDGET ------------------------------------------------------------------------------------------ 4100 WAGES - REG EMPLOYEES 24018 53040 4112 0. T. WAGES - REG EMPLOYEE 2620 5000 4120 WAGES - TEMPORARY EMPLOYEES 2068 4000 4131 VACATION PAY 967 4132 HOLIDAY PAY 657 4133 SICK PAY 579 4140 PERA (BASIC) 4141 PERA (COORDINATED) 1463 2254 4144 FICA - CITY PORTION 1833 3713 4150 EMPLOYEE HEALTH INSURANCE 2964 4498 4154 WORKMENS COMPENSATION INSURANCE 1025 4155 UNEMPLOYMENT INSURANCE TOTAL PERSONNAL SERVICES 0 0 0 37169 73530 4200 OFFICE SUPPLIES 4210 OPERATING SUPPLIES 7420 7251 7000 3864 7800 4212 MOTOR FUELS & LUBRICANTS 1 1595 3200 4213 CLOTHING & PERSONAL EQUIP. 297 600 4216 SAFETY SUPPLIES 53 134 150 220 REPAIR & MAINTENANCE SUPPLIES 2266 4163 3000 119 4000 221 EQUIPMENT PARTS 12000 4228 METERS & METER PARTS 7947 12000 4230 SMALL TOOLS 329 207 400 33 250 TOTAL SUPPLIES, REPAIR, MAT 10015 11675 10400 13989 40000 4300 PROFESSIONIAL SERVICES 6610 8856 5000 521 5000 4309 OTHER CONTRACTUAL 1450 12253 5000 422 5000 4310 COMMUNICATIONS 495 1000 4311 POSTAGE 1189 2400 4320 TRAVEL SCHOOL & CONFERENCES 218 500 4340 PRINTING & PUBLISHING 4351 GENERAL LIABILITY 3000 4360 UTILITIES 53119 51154 57000 29031 57000 4370 CONTRACT REPAIR & MAINT. 14513 13722 11000 15523 14000 4380 RENTALS 50 50 4385 DATA PROCESSING 25 1086 2100 4388 VEHICLE REPAIR 2040 1589 1200 1313 1200 TOTAL OTHER SERVICES & CHGS 77732 87599 79200 49848 91250 4401 DUES & SUBSCRIPTIONS 10 25 4405 DEPRECIATION 287 136893 4409 MISCELLANEOUS 500 TOTAL MISCELLANEOUS 0 0 0 297 137418 510 BUILDINGS 22662 520 IMPROVEMENT OTHER THAN BULDGS 11500 365000 4530 MACHINERY & EQUIPMENT 250 9104 2000 TOTAL CAPITAL OUTLAY 0 0 11750 31766 367000 WATER & SEWER FUND (42) OBJECT NUMBER DESCRIPTION 4600 4610 4620 4900 4980 4995 CITY OF HUTCHINSON 1985 BUDGET DEPARTMENT WATER (82) . PROPOSED 1982 1983 1984 Y -T -D 1985 ACTUAL ACTURAL BUDGET 6 -30 -84 BUDGET ------------------------------------------------------------------ PRINCIPAL 55000 INTEREST 163355 PAYING AGENT FEES 11 175 TOTAL DEBT SERVICE 0 11 0 0 218530 PERMANENT TRANSFER 25000 REFUNDS & REIMBURSEMENTS 500 CONTINGENCY 5900 TOTAL OTHER 0 0 0 0 31400 DEPARTMENT TOTAL 87747 99285 101350 133069 959128 0 0 CITY OF HUTCHINSON 1985 BUDGET & SEWER FUND (42) DEPARTMENT SEWER (83) .WATER PROPOSED OBJECT 1982 1983 1984 Y -T -D 1985 NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET 6 -30 -84 BUDGET ------------------------------------------------------------------------------------------ 4100 WAGES - REG. EMPLOYEES 35858 70678 4112 O.T. WAGES - REG. EMPLOYEES 2563 5100 4120 WAGES - TEMPORARY EMPLOYEES -591 2000 4131 VACATION PAY 2670 4132 HOILDAY PAY 1161 4133 SICK PAY 525 331 4140 PERA (BASIC) 939 4141 PERA (COORDINATED) 1599 3003 4144 FICA - CITY PORTION 1810 4947 4150 EMPLOYEE HEALTH INSURANCE 5718 8463 4154 WORKMENS COMPENSATION INSURANCE 1025 4155 UNEMPLOYMENT INSURANCE 500 TOTAL PERSONNAL SERVICES 0 0 0 52252 96047 4200 OFFICE SUPPLIES 4210 OPERATING SUPPLIES 32301 33031 32000 24046 33000 4211 MOTOR FUELS & LUBRICANTS 644 2004 4000 4213 CLOTHING & PERSONAL EQUIP. 405 800 4216 SAFETY SUPPLIES 28 20 100 286 250 4220 REPAIR & MAINTENANCE SUPPL. 20529 25102 24000 13391 24000 4230 SMALL TOOLS 292 344 300 13 300 TOTAL SUPPLIES, REPAIR, MAT 53150 59141 56400 40145 62350 4300 PROFESSIONAL SERVICES 57214 13225 10000 3756 10000 4309 OTHER CONTRACTUAL 9944 5313 10000 24911 14000 4310 COMMUNICATIONS 519 1000 4311 POSTAGE 41 914 1800 4320 TRAVEL SCHOOL & CONFERENCES 339 750 4340 PRINTING & PUBLISHING 13 20 4351 GENERAL LIABILITY 3000 4360 UTILITIES 83651 87076 86000 44474 89000 4370 CONTRACT REPAIR & MAINT. 14872 9955 10000 5426 10000 4380 RENTALS 46 50 80 4385 DATA PROCESSING 1086 2100 4388 VEHICLE REPAIR 7496 10187 3500 4884 5000 TOTAL OTHER SERVICES & CHGS 173223 125847 119500 86322 136750 4401 DUES & SUBSCRIPTIONS 78 100 4405 DEPRECIATION 109865 4409 MISCELLANEOUS 97 77 200 TOTAL MISCELLANEOUS 0 97 0 155 110165 4510 BUILDINGS 4520 IMPROVEMENT OTHER THAN BUILDINGS 10000 4530 MACHINERY & EQUIPMENT 16800 12079 3850 0 TOTAL CAPITAL OUTLAY 0 0 16800 12079 13850 0 0 CITY OF HUTCHINSON 1985 BUDGET WATER & SEWER FUND (42) DEPARTMENT SEWER (83) PROPOSED • OBJECT 1982 1983 1984 Y -T -D 1985 NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET 6 -30 -84 BUDGET - ---------------------------------------------------------------------------------------- 4600 PRINCIPAL 4610 INTEREST 4620 PAYING AGENT FEES TOTAL DEBT SERVICES 4900 PERMANENT 4980 REFUNDS & REIMBURSEMENTS 4995 CONTINGENCY TOTAL OTHER DEPARTMENT TOTAL 140000 26930 150 0 0 0 0 167080 25000 500 7900 0 0 0 0 33400 226373 185085 192700 190953 619642 i 9 E • CITY OF HUTCHINSON ANNUAL BUDGET FUND DEPARTMENT DIVISION ACCOUNT NO. Water /Sewer Operations 81 Classification Regular Employees Employees Salary Revised Grade Budget 1985 1984 1985 Proposed Director of Main. Operations 112 112 Pump - Portable (2) $ 15,600 $ 15,600 Chief Waste Water Operation 1 1 IV 22,194 22,172 Chief Water Plant Operator 1 1 IV 21,112 21,112 Waste Plant Operator 1 1 III 21,320 17,389 Utility Worker 2 2 III 33,696 33,696 Billing Clerk 1 1 III 14,560 14,560 Capital Outlay Water Dept. Machinery & Equip. Portable Pump 1,500 Desk and Chair 250 Desk 300 Typewriter 200 $ 250 $ 2,000 Water Dept. Bldg. Seal Coat Parking Area 1,500 Hydrant /Valve /Compressor- Repair 10,000 Pump - High Service 35,000 Filter Beds 200,000 Well Replacement 90,000 Reservoir Replacement 240,000 $11,500 $55000 Sever Dept. Machinery A Equipment Communator $10,000 Pump - Portable (2) 4,000 D/0 Meter 1,500 Sno- Blower 900 Air Conditioners 400 Oxygen Meter $ 400 Samplers (2) 3,500 . Amonia Probe 450 TV Line Maintenance 10,000 $16,800 $ 14,350 LABOR PARTS VEHICLE RENT INTEREST MISCELLANEOUS GAIN (LOSS) SALE OF EQUIP. TOTAL SALES CITY OF HUTCHINSON CENTRAL GARAGE REVENUE 1982 ACTUAL 10738 46931 49868 5481 -793 - -- 112225 0 1985 1983 1984 PROPOSED ACTUAL ADOPTED BUDGET ------------------ 24652 -- - - -- 30000 61755 54000 56218 76125 3789 5500 1368 1300 29000 ------------------ 147782 - -- --- 0 195925 0 Ll CITY OF HUTCHINSON 1985 BUDGET ONTRAL GARAGE (75) DEPARTMENT OPERATIONS (75) 1985 OBJECT 1982 1983 1984 Y -T -D PROPOSED NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET 6 -30 -84 BUDGET ------------------------------------------------------------------------------------------ 4100 WAGES -REG. EMPLOYEES 19161 21522 10592 24060 4112 O.T. REG EMPLOYEES 167 41 4131 VACATION PAY 306 4132 HOLIDAY PAY 852 587 253 4133 SICK PAY 274 146 4141 PERA (COORDINATED) 1125 1246 579 1025 4144 FICA - CITY PORTION 1362 1516 731 1685 4150 EMPLOYEE HEALTH & INSURANCE 2083 2315 1414 2537 TOTAL PERSONNAL SERVICES 24750 27766 0 13756 29307 4200 OFFICE SUPPLIES 30 114 67 100 4210 OPERATING SUPPLIES 563 1046 504 500 4211 MOTOR FUEL & LUBRIANTS 3508 4232 1809 4500 4212 CLEANING SUPPLIES 38 7 14 25 4213 CLOTHING & PERSONAL EQUIP. 20 500 4214 SHOP MATERIALS 666 408 76 450 4215 CHEMICALS & PRODUCTS 130 153 42 4216 SAFETY SUPPLIES 127 123 150 4220 REPAIR & MAINTENANCE SUPPLIES 30092 27592 18983 27000 4221 EQUIPMENT PARTS 2522 6121 3142 200 4222 TIRES 4089 7149 3532 5000 4230 SMALL TOOLS 644 338 163 300 TOTAL SUPPLIES, REPAIR, MAT 42282 47307 0 28455 38725 4310 COMMUNICATIONS 10 30 50 4320 TRAVEL SCHOOL & CONFERENCE 143 69 4340 PRINTING & PUBLISHING 73 166 108 200 4370 CONTRACT REPAIR & MAINT. 16620 11446 17928 15000 TOTAL OTHER SERVICES & CHGS 16846 11642 0 18105 15250 4401 DUES & SUBSCRIPTIONS 32 25 4405 DEPRECIATION 70458 74000 4409 MISCELLANEOUS 18 25 TOTAL MISCELLANEOUS 0 70508 0 0 74050 4530 MACHINERY & EQUIPMENT 135200 TOTAL CAPITAL OUTLAY 0 0 0 0 135200 4995 CONTINGENCY 2500 TOTAL OTHER 0 0 0 0 2500 --------------------------------------------- DEPARTMENT TOTAL 83878 157223 0 60316 295032 0 0 CITY OF HUTCHINSON ANNUAL BUDGET FUND DEPANTMENT DIVISION ACCOUNT NO Central Garage Operations 75 LlU uw I" V1 17V, Employees Salary Revised 1985 Classification Grade Budget 1984 1985 Proposed Regular Employees Supervisor 1/4 1/4 $ 5028 $ 5028 Mechanic 1 1 19032 19032 1 1/4 1 1/4 $ 24060 $ 24060 Capital Outlay Machinery 6 Equipment Vehicles Street Department 2 Ton Dump Truck $ 0 Front -end Loader 6 0 Police Car (3) 36000 Equipment Drill Press 200 Battery Analyzer 1200 $135,200 n LJ (612) 587 -5151 Rmzw, CITY OF HUTCHINSON • 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: November 21, 1984 TO: Mayor—and—City Council — --—-------- — — — — — — — — — — — — — — — — FROM: Kenneth B. Merrill, Finance Director ---- -------------------- - - - - -- SUBJECT: Establish Pool & Recreation Construction Fund & Close Capital ------------------------------ Project 1983 Fund Resolution No. 7925 establishes a fund for construction of the pool and rec- reation building. With the same resolution we are closing the capital project . 1983 fund (proceeds from the "Old Armory" sale) and placing the proceeds in the newly created pool and recreation construction fund. Bond proceeds and federal revenue sharing monies designated for the project will also be placed in this fund. I have checked with Jerry Gilligan, bond counsel at the Dorsey firm, and he reports no problem in doing this consoli- dation of monies, but with one exception. Bond money will be specifically designated on all payments to insurethese monies are consumed first in the construction and no money is left in the project fund at completion. /ms 0 q-4, 0 RESOLUTION NO. 7925 RESOLUTION ESTABLISHING POOL AND RECREATION CONSTRUCTION FUND AND CLOSING CAPITAL PROJECTS 1983 FUND BE IT RESOLVED BY THE .CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT there be established a fund for the purpose of construction of a pool and recreation facility, and THAT the balance from the Capital Project 1983 Fund hereby be transferred to the Pool and Recreation Construction Fund. Adopted by the City Council this 27th day of November, 1984. Robert H. Stearns Mayor ATTEST: Gary D. Plotz City Clerk 0 9 • r (612) 587.5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: November 21, 1984 TO: Mayor and City Council — ----------------------- - — — — — — FROM: Kenneth B. Merrill, Finance Director ------------------------ - - - - -- SUBJECT: Electro Watchman Contract --------------------- --- - - - - -- Our wastewater treatment plant, water plant and lift stations have protec- tion alarm systems. The respective departments are requesting renewal of the contract with Electro Watchman, who provides this service. /ms Attachment 4 S6�ew iY PROTECTION SINCE 1322 BURGLAR ALARM SYSTEMS FIRE ALARM SYSTEMS G. L. ANDERSON M. E. BERTRAM B. L. BOWES R. F. BERTRAM PROTECTIVE ALARM SERVICE AGREEMENT This Agreement is made this iSL day of November , 1984, by and between Electro Watchman. Inc., hereinafter called "E.W „Inc., "and City of Hutchinson /Sewer 6 Water Dept (Sewage Treatment hereinafter called "Subscriber." Plant, Water Treatment Plant 6 4) Lift Stations) 1. INSTALLATION. E. W., Inc. agrees to install and service without liability and not as an insurer, during the term of this Agreement, the protection, hereinafter sometimes referred to as the "System,” set forth below, on Subscriber's premises: Hutchinson, MN 55350 879 -2311 al.eal Addl.se Cnv. Slate, 21p Code Phone Type of System C XAX (Central) Alarm: to Hutchinson P.D. - 6 Spaces 2. SCHEDULE OF PROTECTION. It is understood and agreed that the System, including all devices, instruments, appliances, connections, wires, conduits and other materials associated therewith, except telephone company lines, is and shall at all times remain the sole property of E. W., Inc. 3, TERM AND PAYMENT. Subscriber herehy agrees to pay to E. W., Inc., its agents or assigns, the sum of__________ ____ ____ ___ __ __ _____ __ _________ Dollars 1$= _ - - - - - -) upon completion of said installation, and to pay in addition the sum of Seven hundred ninety-two and On /inn - -- ---Dollars IS 797.00 I perannum,payable KXMIlpl (quarterlyl intheamountof One h mired ninity -Pight end 00 /100 - - -- Dollars IS 198.00 )in advance, plus any taxes, including sales taxes, fees or charges that are imposed by any governmental body relating to the installation or service provided under this Agreement, for a period of two I 2 1 years from the date said installation is completed- Thereafter, this Agreement shall continue in force and effect from month to month and shall be terminable upon thirty (30) days' written notice by registered or certified mail given by either party hereto to the other. . 4. ENTIRE UNDERSTANDING. Subscriber acknowledges receipt of a copy of this Agreement. This Agreement contains the entire understanding of the parties and supersedes any other oral or written agreements or representations. 5. E. W., INC. IS NOT AN INSURER - LIMITATION OF LIABILITY. It is understood and agreed by and between the parties hereto that E. W., Inc. is not an insurer nor is this Agreement intended to be an insurance policy or a substitute for an insurance policy. Insurance, if any, will be obtained by Subscriber. Payments provided for herein are based solely upon the value of the services provided for, and are unrelated to the value of Subscriber's property or the property of others on Subscriber's premises. The amounts payable by Subscriber are not sufficient to warrant E. W., Inc. assuming any risk of Consequential or other damages to Subscriber due to E. W., Inc.'s negligence or failure to perform. Subscriber does not desire this Agreement to provide for the liability of E. W., Inc., and Subscriber agrees that E. W., Inc. shall not be liable for loss or damage due directly or indirectly to any occurrence or consequences therefrom which the System is designed to detect or avert. If E. W., Inc. should be found liable for loss or damage due to a failure on the part of E. W., Inc. or the System, in any respect, its liability shall be limited to the refund to Subscriber of an amount equal to six (6) times the total monthly charge shown herein, or to the sum of Two Hundred Fifty ($250.00) Dollars, whichever sum shall be less, and this liability shall be exclusive. The provisions of this paragraph shall apply in the event loss or damage, irrespective of cause or origin, results directly or indirectly to person or property from the performance or non performance of the obligations set forth by the terms of this Agreement, or from negligence, active or otherwise, of E. W., Inc. Is agents, or employees. 6. E. W., INC.'s LIABILITY. E. W., Inc. does not represent or warrant that the System may not be compromised or circumvented; that the System will prevent any loss by burglary, hold -up, fire or otherwise; or that the System will in all cases provide the protection for which it is installed or intended. Subscriber acknowledges that E. W., Inc. is not an insurer, that Subscriber assumes all risk for loss or damage to Subscriber's premises or to its contents, that E. W., Inc. has made no representations or warranties, nor has Subscriber relied on any representations or warranties, express or implied, except as set forth herein, and Subscriber acknowledges that he has read and understands this Agreement, particularly Paragraph 5 above which sets forth E. W., Inc.'s obligation and maximum liability in the event of any loss or damage to Subscriber. E. W., INC. MAKES NO OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PURPOSE. E. W., INC. SHALL NOT BE LIABLE FOR DIRECT, CONSEQUENTIAL, OR INCIDENTAL DAMAGES. YOU, THE SUBSCRIBER, MAY CANCEL THIS TRANSACTION AT ANY TIME PRIOR TO MIDNIGHT OF THE THIRD BUSINESS DAY AFTER THE DATE OF THIS TRANSACTION. SEE THE ATTACHED NOTICE OF CANCELLATION FORM FOR AN EXPLANATION OF THIS RIGHT. Accepted: November 1 B4 CITY OF HUTCHINSONAEWER 6 WATER St. Paul 19 DEPT. svewrm.r LECTRO ATICH,MAN,,JINC. 0 W By Sd.�t1 X . / j9'La6 BY Its SPnrPfar), THE TERMS AND CONDITIONS CONTAINED ON REVERSE Barbara L. Bowes SIDE OF THIS AGREEMENT ARE INCORPORATED HEREIN Submitted by AND BY REFERENCE MADE A PART HEREOF. WHITE: OFFICE CANARY: SUBSCRIBER 9 -G (612) 587 -5151 JWJHUTCHINSON, ITY OF HUTCHINSON WASHINGTON AVENUE WEST MINN. 55350 M E M O R A N D U M DATE: November 21, 1984 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Variance Request as Submitted by Robert McGee Pursuant to Section 6.05, B3, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recom- mendation with respect to the aforementioned request for a variance. HISTORY On September 28, 1984, Mr. Robert McGee submitted a request for a variance to allow the construction of an 18' by 25' garage 3' from the sideyard property line on the property located at 173 5th Ave. N.E. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, 40 October 16, 1984, at which time there was no one present who stated objection to the request. It was the consensus of the Planning Commission that as Mr. McGee was not present to answer questions and because the drawing submitted did not clearly show the proposal in relation to the property affect, that the hearing be continued until the next regular meeting of the Planning Commission. They further recommended that Mr. McGee submit a survey of the property showing existing buildings and the proposal. The continued hearing was held on November 20, 1984. The required survey had been made. The setback shown was actually 2' 211, so a 3' 10" variance is required. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, October 4, 1984. 3. It was the consensus of the Planning Commission that the request would not affect the neighboring property and would allow Mr. McGee to improve his property with the addition of the house and garage. 9 -4' Findings of Fact • • Variance /McGee Page 2 RECOMMENDATION It is the recommendation of the Planning Commission that the afore- mentioned request for a variance be granted. submitted, Chairman Planning Commisson • • • E • 11 Q tc.s CERTIFICATE OF SURVEY for ROBERT MCGEE I hereby <artily tear this survey, plan or report was prepared by me or under my direct supervision and that 1 am a duty L.itaated Land Survey" under the Iowa of the Sure of Minnesota. aab October 25, 1984 License No. 9626 V Z 2y O 0 r A n W} ct Denotes iron monument LOT S, BRIGGS ADDITION Scale I a 20 File No. 184176 Book HTPO 26 Page 35 Hansen Thorp Pellinen Olson Inc. Land Surveyors-Con.uwrq Dn ,,eert-SH Plonnen HUTCHINSON, MN. Tel. 587-4789 q--k. 0 RESOLUTION NO. 7921 • RESOLUTION GRANTING VARIANCE UNDER SECTION 6.05, B.3 OF ZONING ORDINANCE NO. 464 TO ALLOW CONSTRUCTION OF AN ATTACHED DOUBLE GARAGE 2'2" FROM THE SIDEYARD PROPERTY LINE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Mr. Robert McGee of Hutchinson has applied for a variance from Section 9, 3b. of the Zoning Ordinance No. 464 for a variance of 3' 10" to allow the construction of an attached 18' by 22' garage 2' 2" from the sideyard line on the property located at 173 Fifth Avenue N.E., with the following legal description: Lot 5, Briggs Addition, City of Hutchinson 2. The Planning Commission has reviewed the application for a variance and has recommended to the City Council that the application be granted. 3. The Council has considered the effect of the proposed variance upon the health, safety, and welfare of the community, existing and . anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the values of property in the surrounding area and the effect of the proposed variance upon the Comprehensive Plan. 4. Because of conditions on the subject property and on the surrounding property, it is possible to use the subject property in such a way that the proposed variance will not impair an adequate supply of light and air to adja- cent property, unreasonably increase the congestion in the public streets, increase the danger of fire, endanger the public safety, unreasonably diminish or impair health, safety, comfort, morals, or in any other aspect be contrary to the intent of the ordinance and the Comprehensive Plan. 5. The special conditions applying to the structure or land in question are peculiar to such property or immediately adjoining property and do not apply generally to other land or structures in the district in which such land is located. 6. The granting of the application is necessary for the preservation and enjoyment of a substantial property right of the applicant. It will not merely serve as a convenience to the applicant, but is necessary to alleviate demon- strable hardship or difficulty. 0 0 0 RESOLUTION No. 7921 Page 2 CONCLUSION • The application for variance for the purpose designated is granted based upon the findings set forth above. Adopted by the City Council this 27th day of November, 1984. ATTEST: Gary D. Plotz City Clerk Robert H. Stearns Mayor • r1 u R 0 (612) 587 -5151 Htacy' CITY OF HUTCHINSON • 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: November 21, 1984 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Rezoning Request as Submitted by R. Kable & D. Buechele Pursuant to Section 6.06, C4, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recom- mendation with respect to the aforementioned request for rezoning. HISTORY On October 15, 1984, Roger Kable, Dave Buechele, and Walter and Lydia Bacon submitted an application to allow the rezoning of 306 and 316 Franklin Street from R -2 (Multiple Family Residence District) to C -3 (Commerical District.) Legal Description: Lots 1 and 2, Block 31, South Half City of Hutchinson. A public hearing was held at the regular meeting of the . Planning Commission on Tuesday, November 20, 1984, at which there were neighbors present who stated their objection to the request. • FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, November 8, 1984. 3. The majority of the Planning Commission felt that as this adjoined property already zoned C -3 and that the most likely future use of the property is commerical, that this was an appropriate request. 4. The request is in accordance with the City's Comprehensive Plan. RECOMMENDATION It is the recommendation of the Planning Commission that the afore- mentioned request for rezoning be granted. submitted, Romo, Chairman nson Planning Commisson 7 0 M� 1 r I .1 . I H • H W W I Blocks 20 -32 S h City SECOND AVENUE H W W f- t!I \v SOUTHWEST F- W W f— t� 10 p I 10 8 e 10 10 1 8 3 3 7 4 9 2 tS 5 i Lnu�c 8 3' w 7 6 a e 7 4 n 6 mn ITz \v SOUTHWEST F- W W f— t� 10 p I 10 9 10 a 2 8 3 3 7 4 6 e 6 5 i Lnu�c m cc THIRD AVENUE S. W. w CD z 1)3 M 10 9 10 a 1 2 •, 4 9 8 6 5conaeca� i Lnu�c 3 4 - w 7 6 a u i i H AVENUE SOUTHWEST M 10 9 2 B D 3 7 4 iIR4T 6 5conaeca� i Lnu�c i i H AVENUE SOUTHWEST (612) 587 -5151 J,ffH3U7 CITY OF HUTCHINSON WASHINGTON AVENUE WEST CHINSON, MINN. 55350 M E M O R A N D U M DATE: November 21, 1984 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Sign Variance as Requested by Midcontinent Theatre Co. Pursuant to Section 6.05, B3, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recom- mendation with respect to the aforementioned request for a sign variance. HISTORY On October 31, 1984, Midcontinent Theatre Company of Minnesota submitted a request for a sign variance to allow two 3' by 14' by 12^ deep lighted panels to be attached to the existing marquee on the State Theatre building located at 35 Washington Avenue East. A public hearing was held at the regular meeting of the Planning Commission on November 20, 1984, at which time there was no one present who stated their objection to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, November 8, 1984. 3. It was the consensus of the Planning Commission that a third reader board was necessary for the public to know what was showing at the theatre. RECOMMENDATION It is the recommendation of the Planning Commission that the afore- mentioned request for a variance be granted with the stipulation that the 8' clearance requirement be met and that the three signs should be uniform in appearance -- uniformity to be determined by City staff. )IRI.es etf bmitt ed, o mo, Chairman tcinson Planning Commisson r� 0 RESOLUTION NO. 7922 r� J RESOLUTION GRANTING VARIANCE UNDER SECTION 6.05, B.3 OF . ZONING ORDINANCE NO. 464 TO ALLOW ERECTION OF A 3' BY 14' LIGHTED PANEL TO EXISTING MARQUEE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Mideontinent Theatre Company of Minnesota has applied for a variance from Section 10.05 to allow the attachment of two 3' by 14' by 12" deep lighted panels to an existing marquee on the State Theatre building located at 35 Washington Avenue East, with the following legal description: West Eighty -eight (88) feet of lots Four and Five (4 & 5) Block Forty Nine (49) Townsite of Hutchinson, North Half, described as follows: beginning at the southwest corner of said Lot 3; thence North 20 feet; thence East 55 feet; thence South 20 feet; thence West 55 feet to the place of the beginning. 2. The Planning Commission has reviewed the application for a variance and has recommended to the City Council that the application be granted, with the stipulation that the 8' clearance requirement be met and • that the three signs on each side should be uniform in appearance -- uniformity to be determined by City staff. 3. The Council has considered the effect of the proposed variance upon the health, safety, and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the values of property in the surrounding area and the effect of the proposed variance upon the Comprehensive Plan. 4. Because of conditions on the subject property and on the surrounding property, it is possible to use the subject property in such a way that the proposed variance will not impair an adequate supply of light and air to adja- cent property, unreasonably increase the congestion in the public streets, increase the danger of fire, endanger the public safety, unreasonably diminish or impair health, safety, comfort, morals, or in any other aspect be contrary to the intent of the ordinance and the Comprehensive Plan. 5. The special conditions applying to the structure or land in question are peculiar to such property or immediately adjoining property and do not apply generally to other land or structures in the district in which such land is located. 6. The granting of the application is necessary for the preservation and enjoyment of a substantial property right of the applicant. It will not merely serve as a convenience to the applicant, but is necessary to alleviate demon- . strable hardship or difficulty. Resolution No. 7922 Page 2 CONCLUSION 0 The application for variance for the purpose designated is granted based upon the findings set forth above. Adopted by the City Council this 27th day of November, 1984. ATTEST: Gary D. Plotz City Clerk Robert H. Stearns Mayor 0 0 (612) 587 -5151 HarcH' CITY OF HUTCHINSON . 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: November 21, 1984 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Conditional Use Permit as requested by Hutch Manufacturing Pursuant to Section 6.05, C5, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recom- mendation with respect to the aforementioned request for a conditional use permit. HISTORY On October 31, 1984, Hutchinson Manufacturing submitted a request for a conditional use permit to allow the construction of a 26' by 60' addition to the existing building located on Hwy. 7 West. A public hearing was held at the regular meeting of the Planning Commission on November 20, 1984, at which time there was no one present who stated their objection to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, November 8, 1984. 3. City staff noted that the City interests would be served in obtaining a 40' easement for a planned service road at the north end of the property. 4. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the afore- mentioned request for a conditional use permit be granted, noting that the City's intent to obtain a 40' easement for a service road be recorded. • Respectfu submitted, Chairman Planning Commisson 1 a • r r • � O • M • •+ � � 0 6E Y w w - •r 2070 I woo a - aoa , 3a 7 0150 s,o — {' s,. ' 1200 K A t3v.a -VC *2 .00 O ^170.00 660 660 L_ Q 0100 3 0130 CC 12.00 2 1 a1 0080 r 442 • OOSO 0060 0070 az.00• olio 0030 oaYo "ois no.00 bs too' 9 5 6 0 1-9 VUTA )"fl 1 s 1260 r 1260 126.0 111 111 .x l+4c _ LES GOPHER 0010 / CAMPFIRE WILDLIFE SANCTUARY I /Qsv dsx e7 -B3 /� 36 NO r asp d �� 0 • ; 11'r I'/ 0 Ll • RESOLUTION NO. 7924 • RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER . SECTION 6.07 OF ZONING ORDINANCE NO. 464 TO ALLOW THE CONSTRUCTION OF A 26' BY 60' ADDITION TO THE SOUTHWEST CORNER OF HUTCH MANUFACTURING LOCATED ON HIGHWAY 7 WEST BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Hutchinson Manufacturing of Hutchinson has made application to the City Council for a Conditional Use Permit under Section 8.12 of Zoning Ordinance No. 464 to allow the construction of a 26' by 60' Addition (Metal storage building) to the southwest corner of the main building of Hutchinson Manufacturing located on Hwy. 7 West, with the following legal description: Commencing at a point 478 feet East and 345.7 feet South of the Northwest corner of the Southeast Quarter of the Southeast Quarter of Section 36, Township 117 North, Range 30 West, thence continuing South on a line paral- lel with the West line of said Southeast Quarter of the Southeast Quarter to the North right of way line of the Chicago and Northwestern Railroad (formerly the Minnesota Western Railway Company); thence Westerly along said right of way line approximately 358 feet to a point 126 feet east of the • West line of said Southeast Quarter of the Southeast Quarter; thence North to a point 345.7 feet South of the North line of said Southeast Quarter of the Southeast Quarter; thence East 352 feet to the point of beginning. • 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detri- mental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the gener- al purpose and intent of the Zoning Ordinance and the Comprehensive Plan. R --lb. RESOLUTION NO. 7924 Page 2 0 • CONCLUSION The application for Conditional Use Permit for the purpose designated is granted, based upon the findings set forth above, and noting that the intent of the City to obtain a 401 easement for a planned service road be recorded. Adopted by the City Council this 27th day of November, 1984. Attest: Gary D. Plotz City Clerk Robert H. Stearns Mayor E (612) 587 -5151 HUTCH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: November 21, 1984 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Conditional Use Permit as submitted by Schlueter Refrigeration Pursuant to Section 6.05, C5, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recom- mendation with respect to the aforementioned request for a conditional use permit. HISTORY On October 30, 1984, Mr. Wilbert Schlueter submitted a request for a conditional use permit to allow the construction of a 12' by 40' leanto on the north side of the existing building located on Hwy. 7 West. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, November 20, 1984, at which time there was no one present who stated objection to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, November 8, 1984. E 3. City staff noted that the City's interests would be served in obtaining a 40' easement on the north end of the property for a planned service road. 4. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the afore- mentioned request for a conditional use permit be granted, noting that the City's intent to obtain a 40' easement for a service road be recorded. Respectfull bmitted, rry omo, Chairman Hutchinson Planning Commisson i _L' • RESOLUTION NO. 7923 0 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07 OF ZONING ORDINANCE NO. 464 TO ALLOW THE CONSTRUCTION OF A 12' BY 401 LEANTO ON THE NORTH SIDE OF SCHLUETER REFRIGERATION LOCATED ON HIGHWAY 7 WEST BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Wilbert H. Schlueter of Hutchinson has made application to the City Council for a Conditional Use Permit under Section 8.12 of Zoning Ordinance No. 464 to allow the construction of a 121 by 401 leanto on the north side of Schlueter Refrigeration located on Hwy. 7 West in an IC -1 zone, and with the following legal description: The East 126.00 feet of the West 252.00 feet of the North 345.70 feet of the Southeast Quarter of the Southeast Quarter of Section 36, Township 1179 Range 30, McLeod County 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detri- mental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the gener- al purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted, based upon the findings set forth above, noting that the intent of the City to obtain a 401 easement for a service road be recorded. Adopted by the City Council this 27th day of November, 1984. Attest: Gary D. Plotz City Clerk Robert H. Stearns Mayor \S MCCom. i kNUTSON �Jt ASSOCIATES I INC. Cerfi f� �c o Xe lurvq For: ART SCHM \DT 0 Iron "DnumC A- CNW Cornet' o4 SE. \14 of SE \14 17. 0 T v N 1 1 COeSOITING 114111EEES hMO iutvtYots SITE OLAMn E11 10401 01,1111 HWY.- Mltt.) Mier. S1417 I, Ne. Main St. -HU4kinsin) Min" •SSSSO < Norih tin¢ of SE \14 of $E \14 �`gtit . uu I_ N 1 I 1.2 0x /o ,9117 7,R w `n r ,r N cwawce 0 460-5_ _ (^ c d ©_SNEp w , - v' 40- 0 J C f 1. 126.0 l 100 Z hereby certify that this is a true and correct representation of a survey of the boundaries of: The East 126.00 feet of the West 252.00 feet of the North 345.70 feet• of the Southeast Quarter of the Southeast Quarter of Section 36, Town- ship 117, Range 30, McLeod County, Minnesota. Subject to an easement for State Highway No. 7 And of the location of all buildings, thereon, and all visible encroach- ments, if any, from or on said land. As surveyed by me this 7th day of July, 1969. .-� ry c,c.ia ...a.... Land Surveyor, Minn. Reg. No. 7979 —'i (612) 587 -5151 Hllrn , CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: November 21, 1984 T0: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Rezoning Request as Submitted by Robert Hornick Pursuant to Section 6.06, C4, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recom- mendation with respect to the aforementioned request for rezoning. HISTORY On November 1, 1984, Robert Hornick and Carl Hoeft representing George Zeleny, submitted an application to allow the rezoning of 29 4th Ave. N. W., the Southerly portion of 402 Main Street North, and 35 4th Ave. N.W. from R -2 (Multiple Family Residence) to C -2 (Commerical District ). A public hearing was held at the regular meeting of the Planning Commission on Tuesday, November 20, 1984, at which time there were several neighborhood • residents present objecting to the request. Mr. Wayne Kasich of 45 4th Ave. N.W. presented his objections regarding Mr. Hornick's maintenance of the C -2 property that is now there. Mr. Danny Wink of 35 4th Ave. N.W. presented a petition signed by 27 affected property owners asking that the request be denied. Mr. Ron McGraw was present to represent Helen Zeleny's objection to the request. Mr. Hornick was present to explain the request and to answer the concerns of the neighbors. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, November 8, 1984. 3. It was the consensus of the Planning Commission that the interests of all concerned would be better served if the property was zoned IC -1 rather than C -2. 4. The request is in accordance with the City's Comprehensive Plan. RECOMMENDATION It is the recommendation of the Planning Commission that the afore- mentioned request for rezoning be denied. Respictfu submitted, harry omo, Chairman /Fiat nhi nsnr��l�nnina rnmmioonri —_ A M U z N N r k U O 0 I I , , Bro 1 13 s 73 ,11 V . tls b 2 AU ITOR'S P AT Of BL CK 'IiI 3 16 IS 71 146 4 13 ss f623 Tsis ,:- 12 111 ti1p s r A ru. r. - 9 ...hl - —• -- __ 7s3 �S 7 F 5H3 3H3 3 ' -. __ 73, ` SH3 143 NORTH4Y '•.7 LU W A 14Z Oe 83 N 14 F- >2 t to 5 '13&11 .• R ° e03 6 1 co, 133 - S 416 w z: Ed y 4 —1 21329 _ 1366• - J fir '.i b -jr310 3 8 I _ ` W - J �'' 12 4/ 1 2 YT I 66 37 1777 �� ) /1yy _ vi 7a. 22 10 9 8 ^ b 697 63T i97 657 657 697• 697 623 NORTHWEST ` T -o4 ? -IrrLJ' WTITION AGAINST PROPOSED REZONING • The undersigned persons desire the planning commission to overrule the request for the rezoning of the property mentioned in publication no. 3338 It is our belief that such development would not be in the best interest of the community. 3. .L> � u 1< �a,�i�v� -z airrn� ILI 1. "�ti •� ` `��. / A-,r 07°f C, d' Ls ! C y.� p2N222324ps oIS.'f11G+l q �C P'H Y� 2 '' 61 e�� Zr:, ��M RECEIVED N Z o V/1 (612) 587 -5151 ;vvrcH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: November 21, 1984 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Amendment to #464, Section 9 - Ta r Zoning D1strictc - Pursuant to Section 6.06, C1, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recom- mendation with respect to the aforementioned request for an amendment to the zoning ordinance. HISTORY During the course of the regular meeting of the Planning Commission on October 16, 1984, staff brought to the attention of the Planning Commission the fact that there was need for additional regulations concerning accessory buildings. A public hearing was set held on November 20, 1984 to consider the following amendmemt to Zoning Ordinance #464. Section 9. TABULATION OF DIMENSIONAL REQUIREMENTS FOR ZONING DISTRICTS, 4. No accessory building shall be erected or located within any yard other than the rear or side yard; nor shall it occupy more than 25% of a required rear yard and in no case within a "R -1" district shall it exceed 1,000 square feet in area. Accessory buildings shall not exceed fifteen feet in height, shall be six feet or more from all lot lines of adjoining lots and shall be six feet or more from any other building or structure on the same lot. FINDINGS OF FACT 1. All procedural requirements for amendments to the zoning ordinance have been complied with. 2. Notice was published in the Hutchinson Leader on Thursday, November 8, 1984. 3. The proposal was deemed to be appropriate and in the best interest of the City. RECOMMENDATION It is the recommendation of the Planning Commission that the afore- mentioned request for an amendment to the zoning ordinance be granted. Respectfu submitted, "rr Romo, Chairman Hutchinson Planning Commisson q—"n), . PUBLICATION NO. ORDINANCE NO. 27/84 ORDINANCE AMENDING SECTION NINE OF THE HUTCHINSON CITY ZONING ORDINANCE, ENTITLED: TABULATION OF DIMENSIONAL REQUIREMENTS FOR ZONING DISTRICTS THE CITY OF HUTCHINSON DOES ORDAIN: SECTION 1. Section nine of the Zoning Ordinance for the city of Hutchinson, entitled Tabulation of Dimensional Requirements for Zoning Districts is hereby amended to read as follows: 4. No accessory building shall be erected or located within any ,yard other than the rear or side yard; nor shall it occupy more than 25r of a required rear ,yard and in no case within a "R -1" district shal it exceed 1,000 square feet in area. Accessory buildings shall not exceed fifteen feet in height. • shall be six feet or more from all lot lines of adjoining lots and shall be six feet or more from any other building or structure on the same lot. SECTION 2. Effective date of annexation. This ordinance takes effect upon passage and publication. ADOPTED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA this day of , 1984. ATTEST: Gary D. Plotz, City Clerk LJ Robert H. Stearns, Mayor 612) 587.5151 1W fmTZy' CITY OF HUTCHINSON • ;? 37 WASHINGTON AVENUE WEST NUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: November 21, 1984 T0: Hutchinson City Council — — — — — — — — — — — — — — — — — FROM: Planning Commission — — — — — — — — — — — — — — — — — — — SUBJECT: SKETCH PLAN SUBMITTED TO COUNTY BY HERB FILK --- — -- -- ---- — — — — — — — — — — — — — — — — — (withi n two mile radius) It is the recommendation of the Planning Commission that the sketch plan be approved as submitted subject to a_ subdivision agreement being negotiated by the City staff to protect the interests of the City in the event the sub- division was ever annexed into the City of Hutchinson. • • 9� a� ,► �e e o s. J TJ /ii Jr. .Jr.�JI J.r•. 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CALL TO ORDER • MINUTES HUTCHINSON PLANNING COMMISSION TUESDAY, NOVEMBER 20, 1984 FOR YOUR INFORMATION The regular meeting of the Hutchinson Planning Commission was called to order by Chairman Larry Romo at 7:30 pm., with the following members present: Marlin Torgerson, Roland Ebent, Thomas Lyke, Shu -Mei Hwang, Don Erickson and Chairman Romo. Members absent: Elsa Young. Also present: City Administrator Gary D. Plotz, Director of Engineering Marlow V. Priebe, and City Attorney James H. Schaefer. 2. MINUTES The minutes of the regular meeting dated October 16, 1984, were approved as presented on a motion by Mr. Torgerson. Seconded by Mr. Ebent, the motion carried unanimously. 3. PUBLIC HEARINGS (a) CONTINUATION OF VARIANCE REQUEST AS SUBMITTED BY ROBERT MCGEE Chairman Romo reconvened the continued hearing with the reading of • publication #3322 as published in the Hutchinson Leader on Thursday, October 4, 1984. The request is for a 3' variance to allow the construction of a double garage 3' from the sideyard property line. • A survey showing the present and proposed buildings on the property was submitted to the Planning Commission as had been requested. The drawings showed that the garage was proposed to be 212" from the west property line which would require a 3'10" variance. Mr. Robert McGee was present to state that he intends to build a house onto the basement that is now located on the property and needs an attached double garage. He keeps a motorhome and boat in the garage that is to the rear of the property. Mr. McGee also stated that he has already paid for curb and spillway in the front for the purpose of putting in a driveway. City Administrator Plotz explained that a frontyard variance would not be necessary as the house was inconformance with others in the neighborhood. He also noted that there was 29' from the duplex on the west of the property, providing ample room for the proposed garage. As the whole project (adding the house and garage) would improve the aesthetics of the property, staff recommended the variance be approved. Mr. Torgerson noted that putting a garage on the other side in line with the existing garage would also require a variance. 1 • • After discussion, Mr. Torgerson made a motion to close the hearing. Seconded by Mr. Erickson, the motion carried unanimously and the hearing was closed at 7:38 p.m. • Mr. Torgerson made a motion to recommend to City Council approval of the variance as requested. Seconded by Mr. Erickson, the motion carried unanimously. (b) CONSIDERATION OF REQUEST FOR REZONING AS SUBMITTED BY KABLE, BUECHELE AND BACON Chairman Romo opened the hearing at 7:39 pan. with the reading of publication #3334 as published in the Hutchinson Leader on Thursday, November 8, 1984. The request is to rezone lots 1 and 2 Block 31, South 112 City from R -2 (Multiple Family Residence District) to C -3 (Central Commercial District). Mr. and Mrs. Tom McClure of 325 Glen Street South were present to state their objection to the request. As neighboring property owners (to the west), they were concerned about the whole block eventually becoming commercial. They felt that since no part of this block was commerical, it should remain residential. They also presented a letter of objection to the rezoning from Mabel Kreft, 345 S. Glen. Ms. Linda Ziemer, 315 Glen Street was also present to state her objection. She was concerned about increase in traffic in the alley. She felt having a residential area near downtown might better serve the needs of the elderly. • Director Priebe explained that the comprehenisve plan indicated that commercial zoning would be extended from Main Street to Glen Street and from the river to Fourth Avenue, so the proposal is in accordance with the comprehensive plan. Chairman Romo further explained that the trend in use of that property would be toward commerical. Mr. Roger Kahle was present to explain that the property owners intend to tear down the existing houses within the next five years and then restore it. There are no specific plans for development. Director Priebe explained that when something is rezoned, it should be done so with the feeling that anything provided for in that zoning be acceptable to the area. It would not be good practice to zone for a specific project as there would be no guarantee that that project be done. Mr. Ron Horswell, Rt. 3,(owns adjoining property at 326 Franklin) was present to state that if the rezoning was allowed, they should be equally able to rezone the adjoining lots so that the whole east half of the block would be C -3. They have paid for commerical type street and would also like to be rezoned. In regard to property values, it was the consensus of those present that surrounding property values would go up for commercial use, however, values might go down as residential use. Dr. Lyke commented • that the property owners might find themselves in a position where they would have to sell and might not have a commercial buyer. He 2 also expressed concern about what the intended character of that neighborhood is to be. • After discussion, Mr. Torgerson made a motion to close the hearing. Seconded by Mr. Ebent, the motion carried unanimously and the hearing was closed at 8:15 p.m. Mr. Ebent made a motion to recommend to City Council the rezoning of the two lots as requested from R -2 to C -3. The motion was seconded by Mr. Torgerson. A roll call vote was taken and the motion carried with Mr. Torgerson, Mr. Ebent and Chairman Romo voting "aye ", Mr. Hwang and Dr. Lyke voting "nay ". Mr. Erickson abstained from voting. (c) CONSIDERATION OF A REQUEST FOR A SIGN VARIANCE AS SUBMITTED BY MIDCONTINENT THEATRE Chairman Romo opened the hearing at 8 :17 pm. with the reading of publication #3335 as published in the Hutchinson Leader on Thurs- day, November 8, 1984. The request is for a variance to allow the addition of two 31 by 141 by 12" deep lighted panels to the existing marquee on the State Theatre Building, for the purpose of providing a third reader board for the third theatre. Mr. Russ DeCurtins, representing MidContinent Theatre, was present to explain the request. He submitted an ar'tist's drawing of what the sign will look like when it is complete. • Staff recommendation was favorable with the stipulation that the three reader boards be uniform in appearance. Mr. DeCurtins stated that his company would be willing to comply with the wishes of the City in that regard, is, taking out the light bulbs, repainting around the middle sign, etc. Mr. Hwang asked if they had considered replacing the signs altogether with signs that are against the building, and if Mr. DeCurtains knew if the existing marquee would support the weight of the two additional panels. Mr. DeCurtains responded that the construction of the marquee is steel with wood skins and felt that it would be able to support it. After discussion, Mr. Torgerson made a motion to close the hearing. Seconded by Mr. Hwang, the motion carried unanimously and the hearing was closed at 8:40 p.m. Mr. Torgerson made a motion to recommend to City Council approval of the variance as requested contingent upon 8' clearance being met and that all three signs on both sides be uniform in appearance -- uniformity to be determined by City staff. Seconded by Mr. Erickson, the motion carried unanimously. (d) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT AS SUBMITTED BY HUTCHINSON MANUFACTURING Chairman Romo opened the hearing at 8:40 P.M. with the reading of • publication #3336 as published in the Hutchinson Leader on Thursday, November 8, 1984. The request is for a conditional use 3 permit to allow the construction of a 26' by 60' addition (metal storage building) on the southwest corner of the main building of Hutchinson Manufacturing located on Hwy. 7 West in an IC -1 zone. City Administrator Plotz explained that there had been no objection to the request. Staff had recommended that a 40' easement be obtained for a planned service road parallel to Hwy. 7 for sometime in the future. Mr. Tom Daggett of Hutchinson Manufacturing had expressed to Mr. Plotz that he was opposed to the request for an easement. It was the consensus of the Planning Commission that as the request was a reasonable one for that zone the conditional use permit should be granted without being contingent upon the easement. It was noted by Director Priebe, however, that the intent of the City to acquire such an easement should be recorded with the conditional use so that it is a matter of record. Mr. Torgerson made a motion to close the hearing. Seconded by Mr. Hwang, the motion carried unanimously and the hearing was closed at 8;45 pm. Mr. Torgerson made a motion to recommend to City Council approval of the conditional use permit as requested without the easementcontingency, but that the intent of the City to obtain the 40' easement for service road purposes be recorded. Seconded by Mr. Erickson, the motion carried unanimously. (e) CONSIDERATION OF CONDITIONAL USE PERMIT AS SUBMITTED BY WILBERT • SCHLUETER ( SCHLUETER REFRIGERATION) Chairman Romo opened the public hearing at 8 :46 pm. with the reading of publication #3337 as published in the Hutchinson Leader on Thursday, November 8, 1984. The request is for a conditional use permit to allow the construction of a 12' by 40' leanto on the northside of their building located on Hwy 7 west in an IC -1 zone. There was no one present who objected to the request. Staff had recommended that the City obtain a 40' easement parallel to Hwy 7 for a planned service road. It was the consensus of the Planning Commission that the request was a reasonable one and should not be contingent upon acquiring the easement. It was recommended, however, that the City's intent to acquire the 40' easement for service road purposes be recorded. A concern about a leanto becoming an eyesore was brought up. It was determined that the leanto would have to meet building code specifications. Mr. Erickson made a motion to close the hearing at 8 :50 pm. Seconded by Mr. Torgerson, the motion carried unanimously. Mr. Erickson made a motion to recommend to City Council approval of the conditional use permit as requested without the easement contingency, but that the intent of the City to acquire the 40' • easement for a planned service road be recorded. Seconded by Mr. Torgerson, the motion carried unanimously. • • i(f) CONSIDERATION OF REZONING AS REQUESTED BY ROBERT HORNICK Chairman Romo opened the hearing at 8 :53 pm. with the reading of publication 03338 as published in the Hutchinson Leader on Thursday, November 8, 1984. The request is for the rezoning of the properties located at 29 4th Ave. N.W., 35 4th Ave. N.W., and 402 North Main Street from R -2 (Multiple Family Residence District) to C -2 (Automotive Services District). Director Priebe was present to state that the Comprehensive Plan does show extension of the commerical zone at least as far west as the lots requested, but not necessarily as far north. Mr. Robert Hornick, 6020 Stoneybrook Court, Minnetonka, was present to explain the request. He stated that he intends to expand and remodel the present gas and grocery store that is located on the corner of Hwy. 7 West and 15 North. Due to the expansion, he would need more property for parking purposes. Contingent upon the rezoning, he will purchase the Hoeft property (29 Fourth Ave. West). They then intend to move their house to another property (for which they have already received a conditional use permit.) Mr. Wayne Kasich, 45 4th Ave. N.W., neighboring property owner was present to state his objection to the request. He stated that "Bob • has not been a good neighbor," as the basis for his objection. He went on to site incidences of violation of the weed ordinance (not keeping the property mowed), location of and use of the dumpster for dead minnows (odor and litter), privacy fence was not painted until it was finally painted by neighboring property owner (Hoeft), sidewalk not being shoveled and an old bulk truck sitting behind the gas Hutch attracting neighborhood children (safety). Mr. Kasich also stated that he thought IC -1 would be better zoning for the area. He then submitted documentation of his complaints to the Planning Commission. Mr. Daniel Wink of 35 4th Ave. N.W., owner of property included in the request presented a petition signed by notified property owners stating their objection to the rezoning. Mr. Wink stated that he had no objection to the rezoning if the property were taken care of. He agreed with Mr. Kasich's explanation of maintenance of the area. Mr. Ron McGraw, representing property owner Helen Zeleny, stated Mrs. Zeleny's objection to the request, noting that it would change the character of their residential neighborhood. He also pointed out that the Comprehensive plan does not include the north half of the Zeleny property as commercial. Ms. Diane Ekstrom, 480 Main Street North, stated she would like the area to remain residential. Mr. Elton Lueek, 94 5th Ave. N. W., stated he would like to keep the area residential. Mr. Hornick responded to Mr. Kasich's complaints, stating that how he was working to remedy each of the problems sited. He presented pictures to the Planning Commission showing how he might use these ideas from other stations to solve the problems, as well as a 5 possible siteplan for the proposed expansion and remodeling. Mr. Erickson stated that the City would have much more control (ability to provide assurances for compliance with wishes of the neighborhood) with IC -1 zoning. Mr. Hornick responded that he preferred to Zone C -2 and comply with requirements of that zone. Director Priebe pointed out that there are specific requirements for service stations in C -2 zoning. Mr. McGraw asked if the granting the request might be spot zoning as the character of the area is residential. Chairman Romo stated that it was not spot zoning as it adjoined C -2 and he noted that he thought the trend for use of that property would definitely be commerical (ie, After Hoeft's move their house, the property would no longer be rebuilt upon as residential). After further discussion, Mr. Torgerson made a motion to close the hearing. Seconded by Mr. Erickson, the motion carried unanimously and the hearing was closed at 9:40 p.m. Mr. Erickson made a motion to deny the request. Seconded by Mr. Torgerson, the motion carried unanimously. (g) CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE 464, SECTION 9 Chairman Romo opened the hearing at 9:52 p.m. with the reading of publication #3340 as published in the Hutchinson Leader on Thursday, November 8, 1984. The request is for an amendment to include the following in Zoning Ordinance #464, Section Nine (9), TABULATION OF DIMENSIONAL REQUIREMENTS FOR ZONING DISTRICTS, to • read as follows: 4. No accessory building shall be erected or located within any yard other than the rear or side yard; nor shall it occupy more than 25% of a required rear yard and in no case within a ^R -1" district shall it exceed 1,000 square feet in area. Accessory buidings shall not exceed fifteen feet in height, shall be six feet or more from all lot lines of adjoining lots and shall be six feet or more from any other building or structure on the same lot. During discussion it was determined that any R -1 requirements for accessory buildings also applied to R -2. Mr. Torgerson made a motion to close the hearing. Seconded by Mr. Erickson, the motion carried unanimously and the hearing was closed at 10 :00 pm. Mr. Torgerson made a motion to recommend to City Council approval of the amendment as requested. Seconded by Dr. Lyke, the motion carried unanimously. (h) CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE #464, SECTION 8.01.1 Chairman Romo opened the hearing at 10 :00 pm. with the reading of publication #3341 as published in the Hutchinson Leader on Thursday, November 8, 1984. The request is for an amendment to Zoning Ordinance 464, Section 8.01.1 entitled RULES FOR STRUCTURES IN DISTRICTS, to read as follows: All stpuetupea pepmitted in the • G -4 1-47 and 19-3 and PUP distpiata ri • i shall be esnstPUeted in aeeePdaAee with the Valfopm Building Cede as adapted by the State or Minnesota and the City or Hutehinsen- No residential structure in any district shall have a width of less than twenty -four (24) feet at its narrowest point. Width measurement shall not take into account overhang or other projections. Such width measurement shall be in addition to the minimum area per dwelling requirements of this ordinance. During discussion, it was determined that the amendment should also include a stipulation stating structures be placed on a foundation. As this would require that the amendment be republished, Mr. Erickson made a motion that the hearing be continued until the next regular meeting. Seconded by Mr. Hwang, the motion carried unanimously. 4. OLD BUSINESS None. 5. NEW BUSINESS (a) CONSIDERATION OF SKETCH PLAN SUBMITTED TO COUNTY BY HERB FILK (within two mile radius) The County referred the sketch plan submitted to them by Herb Filk to the City of Hutchinson for a recommendation as the property lies • within the two mile radius of the City. It was the recommendation of staff that the sketch plan be approved subject to a subdivision agreement between the City and the subdivider to provide for an understanding of how assessments would be paid for if and when the subdivision were ever annexed into the City of Hutchinson. Mr. Frank Fay was present to answer any questions about the request. He read a letter from the Hassan Valley Town Board to the Hutchinson Planning Commission stating their consideration and approval of the request. Mr. Fay also stated it would be difficult to negotiate such an agreement so far in the future. After discussion, Mr. Erickson made a motion to recommend approval of the sketch plan as submitted subject to the subdivison agreement being negotiated by the City staff to protect the interests of the City in the event the subdivision was ever annexed. Seconded by Mr. Torgerson, the motion carried unanimously. (b) CONSIDERATION OF SKETCH PLAN SUBMITTED TO THE COUNTY BY GEORGE HERBERT The County referred the sketch plan submitted to them by George Herbert to the City of Hutchinson for a recommendation as the property lies within the two mile radius of the City. It was the recommendation of staff that the sketch plan be approved subject to a subdivision agreement between the City and the subdivider to • provide for an understanding of how assessments would be paid for if and when the subdivision were ever annexed into the City of Hutchinson. 7 r As there had been nothing received from the Township regarding,this request, Mr. Hwang made a motion to table this item until we hear from the township. Seconded by Mr. Torgerson, the motion carried unanimously. 6. ADJOURNMENT Mr. Torgerson made a motion to adjourn the meeting. Seconded by Mr. Ebent, the motion carried unanimously and the meeting was adjourned at 10:25 p.m. • • J D. A. Tange Company INSURANCE CONSULTING SERVICES Xti4dk3&A�uY5l5�4e1Gi�Xvl[ ,NT HT A TANGE, CIC }WnkG34k(I�3dfT}CX�€}la¢X DE A3 3rd St., P.O. Box 39 Farmington, MN. 55024 PH. 612 - 460 -6556 Date: November 26, 1984 /� 24252 8? To: Members of the City Council, 11_ ti� 9�0 City of Hutchinson Hutchinson, Minnesota � A From: Dwight A. Tange, CIC BY President Q\, D. A. Tange Company Sl��CliJL01, Subject: Recommendations regarding changing carriers for Directors and Officers Liability for Hutchinson Community Hospital and Burns Manor Municipal Nursing Home The Hospital and the Nursing Home are currently carrying Directors and Officers Liability through the St Paul Companies at a limit of $1,000,000 per person and per policy year for all claims combined. The premiums paid currently for these policies is $5,000 each for three years prepaid and the policies run from September 24, 1982 to September 24, 1985 and September 17, 1982 to • September 17, 1985. The Insurance carrier for the City of Hutchinson's Public Official Liability is Markel Service, Inc with the policy underwritten by Great Southwest Fire Insurance Company. Markel is willing to delete an exclusion contained in this policy relating to Hospitals and other health care facilities which, in my opinion, would give the Hospital and the Nursing Home at least equivalent coverage to what is currently provided by St. Paul Companies. In fact, based on my review of the two policies, I believe the coverage under Markel would be broader. Since the Markel policy also covers the City Council and related boards, this action would also serve to clear up lingering 'doubts that I have for coverage as it applies to the City Council for a claim involving the Nursing Home Board. The additional charge for this deletion of the necessary exclusion is $725 per year which would provide coverage for both Hutchinson Community Hospital and Burns Manor Municipal Nursing Home. I have made this recommendation to both the Hospital Board and the Nursing Home Board and both of these boards have approved proceeding with this recommendation with the additional $725 charge per year to be shared in some way by the Hospital and Burns Manor. This compared to the $5,000 each that the Hospital and Burns Manor are currently paying to St. Paul Companies represents a substantial savings in premium with, I believe better coverage. (ie. $5,000/3 years = $1,667 each for the Hospital and Burns Manor versus $725 for • both the Hospital and Burns Manor combined.) /o - �k, Members of the City Council November 26, 1984 City of Hutchinson Page 2 The current coverage from St. Paul Companies is not included • under the City of Hutchinson's $5,000,000 Umbrella Liability Policy but the Markel Policy that I am recommending the Hospital and the Nursing Home attach to for this coverage is covered by the City's $5,000,000 Umbrella. This may cause a small additional premium under the Umbrella to be charged. Signed /,( QK_ November 26, 1984 Dwight /. Tange, CIC Date President D. A. Tange Company 513 Third Street P. O. Box No. 39 Farmington, Minnesota 55024 • • • V f bl, City of Hutchinson FEE: 5- APPLICATION FOR GAMBLING DEVICES LICENSE Approved by: Building Fire Application shall be submitted at Police least days prior to the Gambling occasion �j 1 . R/) 4,2Z AND I.FW %fY°-tea Name of Authorized Officer of Name of Designated Gambling Organization Manager Hereby submit in duplicate this application for a license to conduct the game of bingo in accordance with the provisions of the City of Hutchinson Ordinance NO. 655 and Minnesota Statutes Chapter 349 for the license year ending. Signatures: thorized Officer of 6 ganization Designated-GambliAt, Manager of rganization A. Im The following is to be completed by the duly authorized officer of the organization: 1. True Name: (last) (first) (middle) 2. Residence Address: / � / sfl3u� $,C. /Y.�c/i ty�c� j S 3yo (street) (city) (state) (zip) 3. Date of Birth: # X31 - 3� 4. Place of Birthl�el c w+ni (mo /day /year) (city /state) 5. Have you ever been convicted of any crime other than a traffic offense? Yes No >< . If Yes, explain - The following is to be completed by the designated gambling manager of organization:n I A 1. True Name: ( C a P, r1oI? j � nit pL W (II 1 �Nt Residence Address: 3. `'`Mate of Birth: 4 (street) (city) (state) (zip) - Aa -c22 4. Place of Birth-Aemii /& ee, ,M . (mo /day /year) (city /state) 5. Have you ever been convicted o£ ny crime other than a traffic offense? Yes No T. If yes, explain 6. How long have you been a member of the organization? 7. Attach a copy of the official resolution or official action designating you gambling manager. C. Game Information: 1. Place where gambling devices will be used=)J)7 --/S Y- 'ige S xn, 2. Date r dates gambling devices will be used ,4t de5CAC -T /eAf -o%" Pdsi gob- VPW - (date and /or day(s) 3. Hours of the day gambling devices will be used: of week) From ;4eA.M. To JtPo A.M. -F,H1 4. Maximum number of players C�XC;20 5. Will przes be paid in money or merchandise ?c2 //j 6. Will refreshments be served during the time the gambling devices will be used? Yes No If so, will a charge be made for such refreshment z Yes_ NO D. Organization Information: 1. Address where regular meetings are held }f2. - , 2. Day and time of meetings dAl. Alt �n 3. Is the applicant organization organized under the laws of the State of Minnesota? Yes T No 4. How long has the organization been inexistence? 4a. How many members in the organization? 5,( What is the purpose of the organization? 6. Officers of the Organization: Name Address Title 04 PI) 7. Give names of officers or any other persons paid for services to the organization: Name Address Title • U i. D. Organization Information: (Continued) B. In whose c tody will organization records be kept? Name �rnX�) L,%w2 Address 9. If the organization carries sufficient insurance to compensate the players in the event any injury is sustained by players while gambling devices are used, or while on the licensed premises, please state the Name of Insurer�[�o21. G ; , S i ca6 ,, and Policy 10. Have you (Manager & Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices? • L /Li ,% 11. Attach a list of al active members of the organization. E. The following information is provided concerning a fidelity bond given by the gambling manager in favor of the organization. 1. Name of bonding company r' n o 1. �m-a- / 2. Address bf bonding company VO /, , k :2 -z nS —A a 7 adi o 3. Amount and duration of bond 4. Application is hereby made for waiver of the bonding requirements. Yes No D< I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 655 relating to gambling, and I will familiarize myself ith the contents thereof. r �-- oI Sig ho d office ture of autrize f rganization Dat 44 Su,13,peribed and sworn to efore me- no ry public on this ���,aay of 19 r' a�co> Sign tur of N tary Public Commission expires on Z ?� — 90 Subscribed and sworn to before me a notary public on this day of 19 Signature of Notary Public Commission expires on N MARILYN J. ANSON �yv� ` NOTgRY PUBLIC - MINNESOTA po MEEKER COONfY • ° MY Commission EyPires No•� 23. • • REGULAR COUNCIL MEETING •WATER & SEWER FUND *Stranco *State Treasurer *State Treasurer Mn Wastewater Operators Ag Systems Inc. Feed Rite Controls Inc. Floor Care Supplies Juul Contracting Mn. Valley Testing Nalco Chemical Co. Central Garage CENTRAL GARAGE FUND *State Treasurer *State Treasurer Sweeney Brothers Johnson Motor Co. •Hutchinson Leader GENERAL FUND *Estate of Louis Woller *State Treasurer *State Treasurer *1st Natl Bank of St. Paul *Hutchinson Telephone Co. *Commissioner of REvenue Harland Emans B $ F. Investments Swenson Nursery Dodd Technical Computer Store Fun America Inc. Guthrie Theatre •Nutshell Training Concepts Natl Info Data Center Ottos Tree Service Redwood County Mn. Soc. of CPA Brad Alternatt equipment Social security PERA membership dues supplies supplies supplies repair jobs testing chemicals Oct. repair jobs NOVEMBER 27, 1984 $3352.19 371.73 225.70 25.00 62.40 549.53 37.70 1585.55 147.50 7533.00 754.65 $14,644.95 social security $ 61.49 pera 37.33 supplies 33.28 parts 118.40 bids on equipment 19.65 arena sales tax $ 270.15 refund of 1/2 of proceeds $2955.50 social security 2618.06 pera 3448.17 airport bond payments 5135.00 phone service 2900.89 arena sales tax 372.89 custodian fees 64.00 library rental 1200.00 35 trees 916.00 supplies 7.95 trailer rental 20.00 41 tickets 369.00 survival course 45.00 2 zip code books 35.00 tree removal 950.00 drug investigation share funding 200.00 workshop city audits 65.00 football coach 140.00 / /-a- . -2- John Arlt football coach $ 140.00 Ronald Elder referee 54.00 Jack Hogan referee 102.00 Scott Jensen referee 54.00 Danny Johnson football coach 146.00 Mike Kemper referee 54.00 Jonathan Kontz referee 96.00 David Kucera football coach 134.00 Biran Lenz football coach 120.00 Wes Mattsfield referee 102.00 Kevin McRaith referee 96.00 Mike Pohlen football coach 54.00 Joel Raddatz football coach 140.00 Paul Raddatz football coach 140.00 Bruce Riley football coach 140.00 Brent Schmeling football coach 140.00 Lance Swanke football coash 140.00 Jeff Taylor football coach 120.00 . A & B Electric supplies 151.08 Allied Plastics plexiglas 129.60 Acme Wash Inc. car maintenance 20.00 Coast to Coast supplies 22.77 Coast to Coast library supplies for shelves 9.30 Coca Cola Bottling supplies 268.00 Coca Cola Bottling moving voting machines 40.00 Carneys supplies 17.96 •Copy Equipment Inc. supplies 49.78 Country Kitchen prisoner board 12.19 County Treasurer dl fees for co. 115.00 Dept. of Public Safety October charges 40.00 Display Sales Inc. supplies 386.25 Earl F. Anderson posts 468.56 Pamida Inc. supplies 124.54 Henrys Candy Co. supplies 333.80 Hutch Comm. Hospital laundry 16.20 Hutch Iron & Metal pipe 11.00 ICMA Retirement Corp employer contribution 125.60 Jahnke Red Owl supplies 4.47 Jerabek Machine supplies 6.54 Johnson Super Value supplies 21.48 Juul Contracting disconnect waterservice 420.00 Jerry Dostal music sr. center 100.00 J.W. Hanson Construction repair work 2004.00 K Mart calculator $ film 93.77 Krasen Plbg $ Htg. supplies 165.71 Marco Bus. Products calculator 179.00 Kenneth Merrill mileage 43.88 Midland Lines Inc. %bus tickets sold 597.03 Midwest Bus. Products supplies 196.10 McGarvey Coffee coffee 53.60 Northern State Supply supplies 247.04 Dean O'Borsky seminars 101.73 • Olson Locksmith repairs 24.60 Gary Plotz planning seminar 31.74 Marlow Priebe MPWA conference 463.10 Rockite Silo Inc aupplies 400.28 R & R Specialties Inc. supplies 29.70 St. Paul Book $ Stationery office supplies 180.52 -3- James Schaefer State of Minnesota UBC UBC Warren, Gorham & Lamont Wm. Mueller $ Sons Central Garage Hutch Leader Hutch Utilities Insurance Planners Plants Beautiful BOND FUNDS Bonds of 1984 Juul Contracting Wm. Mueller $ Sons Hutch Utilities • 1981 Parking Bonds Bennie Carlson Don W. Rettmann Construction J.W. Hanson Construction 1979 Bonds Norwest Bank of Ails. Bonds of 1977 Norwest Bank of Mpls. 0 i last half Nov. $962.50 Concession stand permit 42.00 supplies 49.39 library shelves 35.20 criminal law digest 36.20 street materials 288.84 Oct. repair jobs 9377.78 publication costs 820.66 supplies & repairs 1528.66 insurance coverage 10,195.00 supplies 199.50 $ 54,696.11 Calif.Street hydrant ext. $ 731.00 500 sq.ft. fabric 425.00 Calif.Street lighting 819.46 1,975.46 contract payment $ 669.30 demolition of cement 460.00 est. #2 798.00 $ 1,927.30 principal,interest $ fee 124,636.05 interest and fee 9,472.00 0 E MUNICIPAL LIQUOR STORE FUND City of Hutchinson payroll $3558.96 Commissioner of Revenue Oct. sales tax 6467.95 Griggs, Cooper €, Co mix 36.16 State Treasurer PERA 154.40 State Treasurer Social Security 254.31 Hutchinson Utilities electricity 545.67 Junker Sanitation refuse charges 97.50 Electro Watchman quarterly charges 102.00 Ed Phillips & Sons wine & liquor 5122.97 Griggs Cooper $ Co, wine $ liquor 1721.64 Quality Wine Co. wine $ liquor 2749.76 Griggs Cooper $ Co. mix 40.97 Griggs Cooper $ Co. wine $ liquor 3575.05 Ed Phillips €, Co. wine F, liquor 2453.66 Griggs Cooper $ Co. wine & liquor 4142.74 ' Twin City in@ Co. Hutchinson wine g li uor �f 2646.51 City of transfer funds 20.000.00 $53,670.25 • 0 Moody' Investors Service . 99 Church St�t, New York, N.Y. 10007 212 - 553 40300 Mr. G. D. Plotz Administrator City of Hutchinson 37 Washington Street City Hall Hutchinson, Minnesota 55350 Dear Mr. Plotz: 0 November 19, 1984 L' .� ' �8, w .� NQy1[/98�4� w W FOR YOUR INFORMATION. We wish to inform you that our Rating Committee has assigned the rating of B to the $500,000 Hutchinson, Minnesota General Obligation Unlimited Bonds which sold November 13, 1984. In order that-we may maintain the currency of this • rating over the period of the loan, we will require current financial and other updating information. We will appreciate your continued cooperation in the future. • Sincerely yours, Fred /�n Ackerman` Executive Vice President SF:bm CC: Ms. Nancy Liss Ehlers & Associates, Inc. 507 Marquette Avenue First National Sooline Concourse Minneapolis, Minnesota 55402 i • 0 • (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 Gary D. Plotz City Clerk HUTCHINSON CITY HALL Hutchinson, MN 55350 RE: Dear Gary: FOR YOUR INFORMATION November 14, 1984 Library Expansion ^O �Z1314IS16'-- o ±84 BY Enclosed please find for your files and for the information of the members of the Council a letter which I received from Mr. Thomas Gilbertson, Legal Counsel for the Office of the State Auditor. Based upon that letter and discussions which I have had with Mr. Gilbertson, I believe I can safely say that the State Auditor's Office will be taking no further action in this matter. JHS:dlp Enclosure Sincerely yours, CITY OF HUTCHINSON e�e� By/ �" ` ' Ja es H. Schaefer Hutchinson City Attorney ARNE H. CARLSON STATE AUDITOR November 9, 1984 STATE OF MINNESOTA OFFICE OF THE STATE AUDITOR SUITE 100 555 PARK STREET SAINT PAUL 55103 Mr. W. E. Reyerson Box 595 Hutchinson, Minnesota 55350 Dear Mr. Reyerson: Thank you for your letter of October 11, 1984. 0 NOV 14 RECII After I received your letter I asked the Hutchinson City Attorney for some background materials on your dispute. I have reviewed those materials and based on that review and your letters, it appears to me that your recourse is with the District Court. 296 -2551 The nature of auditing is that it is a fact finding and verification process. It is a false expectation that our office can act as a court to resolve your legal question. If I can be of any further assistance, please let me know. _ Very truly yours, Thomas M. Gilbertson Legal Counsel TMG:pt cc: Mr. James Schaeffer Hutchinson City Attorney AN EOUAL OPPORTUNITY EMPLOYER 0 0 11 i CITY OF HUTCHINSON 0 EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL NAME Darren LaZarre FOR YOUR INFORMATION DATE Nov. 13, 1984 ADDRESS 587 Franklin, Hutchinson r. 0 JOB TITLE Part time liquor store clerk SUPERVISED BY Chuck Nelson EMPLOYMENT STATUS PAY RATE $4 /hr COMMENTS HAVTT ctudant XNEW EMPLOYEE FULL TIME OTHER: X PART TIME OR SEASONAL THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL POLICY AND TO THE COUNCIL APPROVED SELECTION PROCESS. rifil APLZ' DEPARTMENT HEAD PERSONNEL ORDINATOR o vv �i 4�, IT 0 n ►J r] FOR YOUR *bRMATION MEETING NOTES CENTRAL PRAIRIE RAILWAY ASSOCIATION NOVEMBER 9, 1984 Chairman Ray Zimmerman called the meeting to order at the Chamber of Commerce office at 9 a.m. Attendance was per attached list. There was extensive discussion concerning procedure to follow in negotiating for purchase of BN lime. Jerry Ross reviewed the methods he has used in his operation of Dakota Rail and made suggestions as, to what might be done in Hutchinson. Motion was made, seconded and carried unanimously to form a small task force to determine what tasks are necessary to establish and proceed with a regional rail authority. Chairman Zimmerman appointed the following members to the task force, which is to meet at 7;30 a.m. on Wednesday,, November 14 at Citizens Bank. Sheldon Nies - Ron McGraw _ Les Forman - Ray Zimmerman In addition, John Bernhagen will serve as a staff person and Ancher Nelsen will be advisory to the task force. The full Board of Directors will meet at 9 a.m. the same day to reaffirm shippers' commitments. Chairman Zimmerman stated he will be leaving Farmers Elevator in December and it will be necessary to name a new chairman for the Railway Association. This matter will be discussed at the November 14 meeting. Meeting adjourned at 12;15 p.m. by Hazel Sitz Y tIA4, U\ i II}