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cp11-13-1984 cHUTCHINSON CITY CALENDAR WEEK OF November 11 To November 17 1984 WEDNESDAY -14- 10:00 - 11:00 A.M. - Meeting of Directors at City Hall 7:30 P.M. - Airport Commission Meeting at City Hall SUNDAY -11- THURSDAY -15- MONDAY -12- VETERANS DAY CITY HALL WILL BE CLOSED FRIDAY -16- TUERAY -13- 3:00 P.M. - Bid Opening f Recreation /Po Bond at City Hall 7:30 P.M. - City Council Meet- ing at City Hall SATURDAY -17- 0 ADMINISTRATIVE UPDATE NOVEMBER 11, 1984 CITY OF HVrc:,_, s ;, 3 MEETING WITH GOEBEL FIXTURE Virgil Goebel responded to my letter requesting a meeting about any further expansion plans. Sohn Bernhagen and I met with Virgil and several other company officials. The report is that Goebels have no current expansion plans. However, Virgil stated they are at full capacity at this time, and he foresees warehousing to be a future need. I pointed out the zoning limitations on their property, namely: I. In an I -1 the setback is 50', and presently a portion of their building is up to the sidewalk. 2. No more than 60% of the land area can have building. They currently are approaching this percentage, presently approximately 50%. 3. The setback from the buildings within an T -1 zone is 100' from any residen- tial district boundary. 4. Parking across from Goebels' offices appears to be at the maximum the lots can handle. John Bernhagen offered some alternatives, including separate warehouse or even relocating the entire plant. Virgil Goebel will be evaluating his needs and advising the city when he has more concrete long -range plans. RECOUNT OF THIRD DISTRICT COMMISSIONER RACE Tomorrow there will be a recount of the County Commissioner race between Lyle Katzenmeyer and Grant Knutson. The recount will be at 9:00 A.M. at the County Courthouse. OPPOSITION FORMING ON REZONING ON NORTHWEST CORNER OF HIGHWAY 15 AND 7 You and Planning Commission members may be getting some calls on a rezoning request by Rob- ert Hornick to expand C -2 zoning on either side of the Gas N Grocery. The residential land- owners are in opposition and are starting a petition. -OVER- OVER -LAY PROJECTS - HEARING TONIGHT After sending out approximately 500 letters on the 1985 over -lay projects, we have not received any objections. ASSISTANT BUILDING OFFICIAL STARTED TODAY Jim Marka was selected as the new Assistant Building Official. Twenty -seven applications were received; 12 interviewed, and four candidates returned for a second interview. The candidates were interviewed by Homer Pittman, Hazel Sitz, and myself. Mayor Stearns sat in on the final interview. -2- • i • AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, NOVEMBER 13, 1984 ✓1. Call to Order - 7:30 P.M. /L. Invocation - Reverend Thor Skeie V13. Consideration of Minutes - Regular Meeting of October 23, 1984 Action - Approve as presented - Approve as amended 4. Routine Items ,/(a) Reports of Officers, Boards and Commissions 1. Building Official's Report - October 1984 2. Nursing Home Board Minutes dated September 27, 1984 3. Hospital Board Minutes dated September 18, 1984 ' /(b) Consideration of Request for Reduced Trash and Refuse Rate by Mabel Reiter ,/(c) Consideration of Appointments: 1. Terri Eilertson to Library Board 2. Robert Durfee to Hospital Board Action - Motion to accept reports, approve request and ratify appointments 5. Public Hearing - 8:00 P.M. ,/(a) 1985 Improvement Projects: /1. Project No. 85 -01 -24 Action - Motion to close hearing - Motion to reject - Motion to approve project - Motion to waive reading and adopt Resolution No. 7909 ,/2. Project No. 85 -01 -34 Action - Motion to close hearing - Motion to reject - Motion to approve project - Motion to waive reading and adopt Resolution No. 7908 E COUNCIL AGENDA NOVEMBER 13, 1984 �J 0 6. Communications Requests and Petitions ✓(a) Discussion On Spending City Monies by Clarence Kohls Action - J(b) Report On Parkview Plaza Project by Frank Fay Action - ✓(c) Review of Gasoline Purchased by City (Requested by Alderman Mikulecky) Action - 7. Resolutions and Ordinances ,/(a) Ordinance No. 24/84 - (Perpetual Easement for Bretzke Building) Action - Motion to reject - Motion to waive second reading and adopt ./(b) Ordinance No. 25/84 - An Ordinance Extending the Corporate Limits of the City of Hutchinson To Include Certain Unincorporated Territories Bordered By Land Within the City Limits and Abutting Thereon Action - Motion to reject - Motion to waive first reading and set second reading for November 27, 1984 - Motion to set public hearing and adopt Resolution J(c) Resolution No. 7912 - Resolution for Purchase Action - Motion to reject - Motion to waive reading and adopt Jd) Resolution No. 7913 - Resolution Entering Into Contract with MN /DOT for Public Transportation for 1985 Action - Motion to reject - Motion to waive reading and adopt V(e) Resolution No. 7915 - Transferring $20,000 from Liquor Store to General Fund Action - Motion to reject - Motion to waive reading and adopt ,/(f) Resolution No. 7918 - Resolution Authorizing Release of Securities to First State Federal Savings & Loan Association Action - Motion to reject - Motion to waive reading and adopt �(g) Resolution No. 7919 - Resolution Authorizing Substitution of Securities . to Citizens Bank & Trust Action - Motion to reject - Motion to waive reading and adopt -2- COUNCIL AGENDA . NOVEMBER 13, 1984 8. Unfinished Business ,/(a) Consideration of Variance As Submitted by Erickson Oil Company with favorable recommendation of Planning Commission (DEFERRED OCTOBER 23, 1984) Action - Motion to reject - Motion to approve and waive reading and adopt Resolution No. 7888 ✓(b) Review of Liquor License for T. L. Scalawags, Inc. Action - Motion to reject - Motion to approve amending liquor license Jc) Consideration of Awarding Bid for Demolition At 515 First Avenue S.E. Action - Motion to reject - Motion to award bid ✓(d) Consideration of Awarding Bid and Sale for $500,000 General Obligation Recreation Center Bonds, Series 1984 Action - Motion to reject - Motion to approve and award bid - Motion to waive reading and adopt Resolution No. 7914 9. New Business 4a) Consideration of Agreement for Estate of Louis Waller for Waller's Subdivision Action - Motion to reject - Motion to approve and enter into agreement A(b) Consideration of Water and Sewer for Lot 15, Block 3, Selchow- Jorgenson Subdivision Action - Motion to reject - Motion to approve service �(c) Consideration of Winter Interment and Spring Burial At Cemetery Action - ✓(d) Consideration of Watermain Improvement Project No. 85 -01 -33 By Ordering and Receiving Report and Setting Hearing Date Action - Motion to reject - Motion to accept report and set hearing for November 27, 1984 at 8:00 P.M. - Motion to waive reading and adopt Resolution No. 7916 and No. 7917 v(e) Consideration of Ground Storage Reservoir At Water Treatment Plant Action - Motion to reject - Motion to approve and proceed with design -3- COUNCIL AGENDA NOVEMBER 13, 1984 . ✓(f) Consideration of Establishing Date of December 18 or December 20 for Second Regular City Council Meeting In December 1984 Action - A g) Consideration of Establishing Date and Time for Tour of Lester Prairie Treatment Plant Action - ✓(h) Consideration of Entering Into Car Impounding Contract with Plowman's, Inc. Action - Motion to reject - Motion to approve and enter into contract v�i) Consideration of Maintenance Agreements for Liquor Store Action - Motion to reject - Motion to approve and enter into agreements ✓(j) Consideration of Removal of Special Assessments On United States Post Office Action - Motion to reject - Motion to approve removal ✓(k) Consideration of Subdivision Agreement for California Second Addition Action - Motion to reject - Motion to approve and authorize signing subdivision agreement ✓(1) Consideration of Approving Plans and Specifications and Advertising for Bids On Approved 1985 Improvement Projects Action - Motion to reject - Motion to approve and advertise for bids - Motion to waive readings and adopt Resolutions No. 7910 and No. 7911 10. Miscellaneous J(a) Communications from City Administrator 11. Claims, Appropriations and Contract Payments f(a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment -4- MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, OCTOBER 23, 1984 1. The meeting was called to order by Mayor Stearns at 7:30 P.M. The following were present: Alderman Mike Carls (arrived at 8 :35 P.M.), Alderman John Mlinar, Alderman Marlin Torgerson, Alderman Pat Mikulecky, and Mayor Robert H. Stearns. Also present: City Administrator Gary D. Plotz, City Engineer Marlow V. Priebe, and City Attorney James Schaefer. 2. INVOCATION The invocation was given by the Reverend Harold E. Kelm. 3. MINUTES The minutes of the regular meeting of October 9, 1984 and bid opening of October 12, 1984 were approved as presented. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FINANCIAL REPORT - SEPTEMBER 1984 2. PLANNING COMMISSION MINUTES DATED SEPTEMBER 18, 1984 3. TREE BOARD MINUTES DATED SEPTEMBER 26, 1984 4. LIBRARY BOARD MINUTES DATED OCTOBER 8, 1984 AND OCTOBER 16, 1984 (b) CONSIDERATION OF APPLICATION FOR SNOW REMOVAL PERMITS 1. JIM HAASL 2. RON HANSEN 3. DOUGLAS PETERSON 4. RONALD DURING (c) RESOLUTION NO. 7894 - RESOLUTION ACCEPTING PLEDGED SECURITY FROM FIRST STATE FEDERAL SAVINGS & LOAN ASSOCIATION The motion was made by Alderman Torgerson, seconded by Alderman Mikulecky, to accept the report and minutes, to issue snow removal permits, and to waive reading and adopt Resolution No. 7894. Motion unanimously carried. 5. PUBLIC HEARING - 8 :00 P.M. (a) SUBDIVISION IMPROVEMENT PROJECTS 1 COUNCIL MINUTES . OCTOBER 23, 1984 E The public hearing was called to order by Mayor Stearns at 8 :00 P.M. to consider subdivision improvement projects. PROJECT NO. 85 -01 -26 City Engineer Priebe reported the improvements would include curb and gutter and appurtenances on the south side of McDonald Drive. It was pointed out that they were part of the subdivision agreement for Clouse Addition. It was moved by Alderman Mlinar to close the hearing at 8 :04 P.M. The motion was seconded by Alderman Torgerson and carried unanimously. Alderman Torgerson made the motion to approve Project No. 85- 01-26 and to waive reading and adopt Resolution No. 7902. Alderman Mlinar seconded the motion, and it unanimously carried. 2. PROJECT NO. 85 -01 -27 It was reported by City Engineer Priebe that John Miller had requested the improvement, which would include sanitary sewer, watermain, storm sewer, grading, gravel sub -base, and area lift station and appurtenances in Clark's Second Addition. The approxi- mate cost would be $29,000. Mr. Jim McClure, 1301 Campbell Lane, inquired about the possi- bility of a 73 unit. He wondered what would happen if someone decided to build one large house on the property. He asked if the deferred assessment was determined by the time of use and if interest charges would begin at time of use. Mr. McClure had no objection to the project. The motion was made by Alderman Torgerson to close the hearing at 8 :10 P.M. Alderman Mlinar seconded the motion, and it carried unanimously. Alderman Torgerson moved to approve Project No. 85 -01 -27 and to waive reading and adopt Resolution No. 7903. The motion was seconded by Alderman Mikulecky and unanimously carried. 3. PROJECT NO. 85 -01 -28 City Engineer Priebe stated the improvements for Helland's Fifth Addition would include sanitary sewer, watermain, storm sewer, curb and gutter, grading, gravel sub -base, and appurten- ances. It was moved by Alderman Mlinar, seconded by Alderman Torger- son, to close the hearing at 8 :15 P.M. Motion carried unani- mously. 2 COUNCIL MINUTES • • OCTOBER 23, 1984 Alderman Mlinar made the motion to approve Project No. 85 -01 -28 and to waive reading and adopt Resolution No. 7904. The motion was seconded by Alderman Torgerson and unanimously carried. 4. PROJECT NO. 85 -01 -29 City Engineer Priebe commented that improvements for Waller's Second Addition would include sanitary sewer, watermain, storm sewer, grade, gravel sub -base and appurtenances. The motion was made by Alderman Torgerson to close the hearing at 8 :16 P.M. Seconded by Alderman Mlinar, the motion carried unanimously. It was moved by Alderman Torgerson to approve Project No. 85- 01-29 and to waive reading and adopt Resolution No. 7905. Alderman Mikulecky seconded the motion, and it unanimously carried. 5. PROJECT NO. 85 -01 -30 City Engineer Priebe reported the Lakewood Terrace Fourth Addition would include improvements of sanitary sewer, water - main, storm sewer, grade, gravel sub -base and appurtenances. Alderman Mlinar made the motion to close the hearing at 8:17 P.M. Alderman Torgerson seconded the motion, and it carried unanimously. The motion was made by Alderman Mlinar, seconded by Alderman Torgerson, to approve Project No. 85 -01 -30 and to waive reading and adopt Resolution No. 7906. Motion unanimously carried. 6. PROJECT NO. 85 -01 -31 It was reported by City Engineer Priebe that Orchard Park Addi- tion improvements would include sanitary sewer, watermain, storm sewer, gravel sub -base, and appurtenances. The public hearing was closed at 8 :20 P.M. upon motion by Ald- erman Torgerson, seconded by Alderman Mikulecky. Motion unani- mously carried. Alderman Torgerson moved to approve Project No. 85 -01 -31 and to waive reading and adopt Resolution No. 7907. Motion seconded by Alderman Mlinar and carried unanimously. 6. COMMUNICATIONS, REQUESTS AND PETITIONS 0 (a) CONSIDERATION OF 1985 REQUEST FOR ASSISTANCE AT FAIR GROUNDS Following discussion, the motion was made by Alderman Torgerson to COUNCIL MINUTES OCTOBER 23, 1984 accept the requests for city assistance as presented by the Fair Association, with the exception of item four, which would be de- termined by the Maintenance Operations Director. Alderman Mlinar seconded the motion, and it unanimously carried. (b) CONSIDERATION OF REQUEST FOR PERSONNEL /TRANSIT COORDINATOR TO ATTEND MINNESOTA PUBLIC TRANSIT CONFERENCE OCTOBER 30, 31 AND NOVEMBER 1 After discussion, it was moved by Alderman Mikulecky, seconded by Alderman Torgerson, to approve the request. Motion carried unani- mously. (c) PRESENTATION FROM RECREATION FACILITY BUILDING COMMITTEE ON RECOMMENDATION OF ARCHITECT FOR RECREATION FACILITY Following a presentation from the Facility Building Committee, it was moved by Alderman Mlinar to approve their recommendation of Korngiebel Architects for the recreation facility project and to express appreciation to the committee for a job well done. Motion seconded by Alderman Torgerson and unanimously carried. (d) CONSIDERATION OF REQUEST TO PURCHASE REPLACEMENT PRINTER FOR ENGINEERING DEPARTMENT 0 After discussion, a motion was made by Alderman Torgerson to ap- prove the purchase of a replacement printer for approximately $1,449. Alderman Mlinar seconded the motion, and it carried unani- mously. 7. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 7897 - RESOLUTION RELATING TO $500,000 GENERAL OBLIGATION RECREATION CENTER BONDS, SERIES 1984; AUTHORIZING THE ISSUANCE AND CALLING FOR THE PUBLIC SALE THEREOF Following discussion, Alderman Mikulecky moved to approve the sale and to waive reading and adopt Resolution No. 7897. The motion was seconded by Alderman Mlinar and unanimously carried 4 to 0, with Alderman Carls absent from voting. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF AWARDING DEMOLITION BIDS FOR WEST RIVER PARK STRUCTURES (DEFERRED OCTOBER 12, 1984) After discussion, the motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to approve and award the demolition bids as recommended. Motion unanimously carried. . 4 COUNCIL MINUTES • • OCTOBER 23, 1984 (b) DISCUSSION OF SLIDING SCALE FOR ENGINEERING AND ADMINISTRATION FEES Following discussion, Alderman Carla moved to reduce the reimburse- ment fee from 17 percent to 14 percent. Motion seconded by Alder- man Mikulecky. Alderman Carla amended his motion to instruct the City Administrator to prepare a resolution of policy to be acted upon at the next Council meeting, and further to direct the Finance Director to prepare a financial report showing the impact of the transfer for 1985. Alderman Torgerson seconded the amended motion, and it carried unanimously. The motion unanimously carried. (c) CONSIDERATION OF OPTION ON WENDORFF PROPERTY AT 6 NORTH FRANKLIN STREET After discussion, it was moved by Alderman Mlinar to approve and authorize signing the option contract. Alderman Torgerson seconded the motion, and it carried, with Alderman Mikulecky voting nay. (d) CONSIDERATION OF SEALING WELLS ON LAWCON GRANT PROJECT SITE PRIOR TO DEMOLITION OF STRUCTURES (DEFERRED OCTOBER 9, 1984) Following discussion, the motion was made by Alderman Torgerson to approve sealing the wells on the project site prior to demolition . of the structures. Motion seconded by Alderman Mikulecky and car- ried unanimously. (e) CONSIDERATION OF REQUEST BY 45 LIBRARY SQUARE PARTNERSHIP FOR FIVE FOOT EASEMENT TO REAR OF BRETZKE BUILDING FACILITY FOR PROTECTION OF UTILITY METERS AND MAINTAINING ENTRANCE (DEFERRED OCTOBER 9, 1984) After discussion, Alderman Mlinar moved to approve a perpetual easement to the rear of the Bretzke building and to waive the first reading of Ordinance No. 24/84 and set the second reading for November 13, 1984. Alderman Torgerson seconded the motion, and it unanimously carried. (f) CONSIDERATION OF COUNCIL POLICY ON MINUTE - TAKING AT WORKSHOPS AND DIRECTORS MEETINGS Following discussion, it was moved by Alderman Carls to have min- utes summarizing all meetings held by the City Council. Motion seconded by Alderman Torgerson. Alderman Mikulecky moved to limit the debate and vote on the question. The motion was seconded by Alderman Torgerson and failed, with Aldermen Carls, Mlinar and Mayor Stearns voting nay and Aldermen Mikulecky and Torgerson voting aye. The vote on the question carried unanimously. 9. NEW BUSINESS (a) CONSIDERATION OF VIOLATION OF ZONING ORDINANCE AND OLD SHED AT 895 DALE STREET A COUNCIL MINUTES . OCTOBER 23, 1984 • After lengthy discussion, the motion was made by Alderman Torgerson 40 to direct the City Attorney to proceed with legal prosecution of violation of the city zoning ordinances. Motion seconded by Alder- man Mlinar and carried 4 to 0, with Alderman Carls abstaining from voting. RECESS: The City Council adjourned at 9:55 P.M. for a five minute recess. (b) CONSIDERATION OF TRANSFER OF BOND ISSUANCE AUTHORITY TO CITY OF ORTONVILLE Following discussion, Alderman Carls moved to approve entering in- to an allocation agreement and to waive reading and adopt Resolu- tion No. 7898. The motion was seconded by Alderman Mlinar and car- ried unanimously. (c) CONSIDERATION OF APPOINTMENT OF PERA INTERIM DIRECTOR After discussion, it was moved by Alderman Mlinar, seconded by Ald- erman Torgerson, to waive reading and adopt Resolution No. 7900 ex- pressing concern of the appointment of the PERA interim director. Motion unanimously carried. (d) REVIEW OF LIQUOR LICENSE FOR T. L. SCALAWAGS, INC. The motion was made by Alderman Torgerson to defer action on the 0 liquor license for T. L. Scalawags until the next Council meeting. The motion was seconded by Alderman Mlinar and carried unanimously. (e) CONSIDERATION OF APPLICATION FOR DEFERRED SPECIAL ASSESSMENTS BY GEORGE LUTHENS Following discussion, the motion was made by Alderman Torgerson to approve the deferred special assessments for George Luthens and file the application with the County Auditor. Alderman Mikulecky seconded the motion, and it unanimously carried. (f) CONSIDERATION OF RENTAL AGREEMENT CONTRACT FOR COMMUNITY DEVELOP- MENT OFFICE After discussion, it was moved by Alderman Mlinar, seconded by Ald- erman Torgerson, to approve and authorize signing the rental agree- ment contract. The motion carried unanimously. (g) CONSIDERATION OF TRANSFORMER PAD INSTALLATION ON CITY PARKING LOT (FORMER HAZEL BASEMAN PROPERTY) Following discussion, Alderman Mikulecky moved to approve the transformer pad installation. The motion was seconded by Alderman Torgerson and unanimously carried. 0 E COUNCIL MINUTES • • OCTOBER 23, 1984 (h) CONSIDERATION OF RECOMMENDATION OF LIBRARY BOARD FOR TEMPORARY FACILITIES AND SIX -MONTH LEASE AT CENTURY 21 BUILDING After discussion, the motion was made by Alderman Mlinar, seconded by Alderman Torgerson, to approve the lease agreement with B & F Investments. The motion carried unanimously. (i) CONSIDERATION OF KEN TENNEY TO INSTALL A STREET OR VACATE STREET RIGHT -OF -WAY Following discussion, Alderman Carls moved to direct the City En- gineer and City Attorney to investigate the right -of -way titles and other action necessary for Gauger Street to become a through street. The motion was seconded by Alderman Mlinar and unanimously carried. (j) CONSIDERATION OF SUBDIVISION AGREEMENT FOR ORCHARD PARK FIRST ADDITION After discussion, it was moved by Alderman Mikulecky, seconded by Alderman Mlinar, to approve and authorize signing the subdivision agreement for Orchard Park First Addition. The motion carried unanimously. (k) CONSIDERATION OF CORRESPONDENCE FROM MINNESOTA COALITION OF OUTSTATE CITIES REGARDING OPTIONS ON LOBBYING Following discussion, the motion was made by Alderman Carla to waive reading and adopt Resolution No. 7901 to deny lobbying. The motion was seconded by Alderman Torgerson and unanimously carried. (1) CONSIDERATION OF CONDITIONAL USE PERMIT SUBMITTED BY GORDON HEDLUND WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION, WITH CONTINGENCY After discussion, Alderman Torgerson moved to approve the condi- tional use permit and to waive reading and adopt Resolution No. 7885, with contingencies. Alderman Mikulecky seconded the motion, and it carried unanimously. (m) CONSIDERATION OF CONDITIONAL USE PERMIT SUBMITTED BY KENNETH NORTON WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION, WITH CONTINGENCIES Following discussion, it was moved by Alderman Torgerson, seconded by Alderman Mlinar, to approve the conditional use permit and to waive reading and adopt Resolution No. 7886, with contingencies. The motion unanimously carried. (n) CONSIDERATION OF CONDITIONAL USE PERMIT SUBMITTED BY VICKI HOEFT WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION 7 COUNCIL MINUTES • • OCTOBER 23, 1984 After discussion, the motion was made by Alderman Torgerson to approve the conditional use permit and to waive reading and adopt Resolution No. 7887. The motion was seconded by Alderman Mlinar and carried unanimously. (o) CONSIDERATION OF SIGN VARIANCE SUBMITTED BY B & F INVESTMENTS (CENTURY 21) WITH UNFAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following considerable discussion, Alderman Torgerson moved to reject the sign variance based upon the recommendation of the Plan- ning Commission.and the reading of the city ordinance. Alderman Mlinar seconded the motion, and it unanimously carried. (p) CONSIDERATION OF VARIANCE AS SUBMITTED BY ERICKSON OIL COMPANY WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION It was moved by Alderman Carls to defer action to the next Council meeting. The motion was seconded by Alderman Mlinar and carried unanimously. (q) CONSIDERATION OF CONDITIONAL USE PERMIT SUBMITTED BY PAUL BETKER WITH UNFAVORABLE RECOMMENDATION OF PLANNING COMMISSION After considerable discussion, the motion was made by Alderman Carla to approve the conditional use permit, with changes, and to waive reading and adopt Resolution No. 7899. Alderman Mlinar sec- onded the motion, and it carried 4 to 0, with Alderman Torgerson abstaining from voting. It was moved by Alderman Torgerson to approve a split of the lot. The motion was seconded by Alderman Mlinar and carried unanimously. (r) CONSIDERATION OF FINAL PLAT FOR HELLAND'S SIXTH ADDITION WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, Alderman Torgerson moved to approve the final plat for Reiland's Sixth Addition and to waive reading and adopt Resolution No. 7889. The motion was seconded by Alderman Mlinar and unanimously carried. (s) CONSIDERATION OF FINAL PLAT FOR ORCHARD PARK FIRST ADDITION WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, the motion was made by Alderman Torgerson, sec- onded by Alderman Carls, to approve the final plat and waive read- ing and adopt Resolution No. 7890. The motion carried unanimously. (t) CONSIDERATION OF FINAL PLAT FOR BETHKE'S ROLLING GREENS THIRD ADDITION WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, Alderman Mikulecky moved to approve the final plat and waive reading and adopt Resolution No. 7891. The motion COUNCIL MINUTES • OCTOBER 23, 1984 0 was seconded by Alderman Torgerson and unanimously carried. (u) CONSIDERATION OF FINAL PLAT FOR LAKEWOOD TERRACE FOURTH ADDITION WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, the motion was made by Alderman Torgerson, sec- onded by Alderman Mlinar, to approve the final plat and waive read- ing and adopt Resolution No. 7892. Motion carried unanimously. (v) CONSIDERATION OF PETITION FOR ANNEXATION AS SUBMITTED BY DENNIS K. ALBERTSON WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, Alderman Torgerson moved to approve the peti- tion for annexation and waive reading and adopt Resolution No. 7893. The motion was seconded by Alderman Carls and unanimously carried. (w) CONSIDERATION OF REQUEST FOR REZONING OF LOT IN DAVID LEE ACRES SUBMITTED TO COUNTY After discussion, the motion was made by Alderman Mikulecky to ap- prove rezoning of a lot in David Lee Acres. Alderman Torgerson seconded the motion, and it carried unanimously. (x) CONSIDERATION OF MAC'S BLUFF ADDITION (PROJECT NO. 85- 01 -34) BY ORDERING ENGINEER'S REPORT, RECEIVING REPORT AND SETTING HEARING DATE Following discussion, Alderman Torgerson moved to accept the en- gineer's report, set the hearing for November 13, 1984 at 8:00 P.M., and to waive reading and adopt Resolutions No. 7895 and 7896. The motion was seconded by Alderman Mlinar and unanimously carried. (y) CONSIDERATION OF WATERMAIN ON OAK STREET After discussion, it was moved by Alderman Mlinar, seconded by Ald- erman Torgerson, to approve installation of a watermain on Oak Street between College Avenue and Griffin Avenue. Motion carried unanimously. (z) CONSIDERATION OF SANITARY SEWER SERVICE This item was removed from the agenda. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz commented that the delinquent water ac- counts for the month of October needed Council action. It was . moved by Alderman Carls, seconded by Alderman Mlinar, to discon- tinue service on October 29, 1984 at noon unless otherwise noted. The motion carried unanimously. V COUNCIL MINUTES OCTOBER 23, 1984 Mr. Plotz reported that the Community Development Corp. has put out a newsletter, which the Council will be receiving. (b) COMMUNICATIONS FROM CITY ENGINEER City Engineer Priebe stated that the next City Council agenda will contain an item regarding the watermain by Tartan Park. Also, the ground storage reservoir item will be placed back on the agenda. It was suggested that the Council determine a date and time when the Councilmen can visit the Lester Prairie treatment plant. Permission was requested by City Engineer Priebe to attend a Public Works Field Conference on November 14 and 15. The motion was made by Alderman Carls, seconded by Alderman Mlinar, to approve the con- ference. Motion unanimously carried. (c) COMMUNICATIONS FROM ALDERMAN PAT MIKULECKY Alderman Mikulecky raised a question regarding building permit fees for construction of a city building. (d) COMMUNICATIONS FROM MAYOR ROBERT H. STEARNS Mayor Stearns inquired if the City Council wished to reconsider the recommendation of merit increases for two program supervisors in the recreation department who are salaried employees. After discussion, Alderman Torgerson moved to reconsider the ques- tion of merit increases for salaried employees. Alderman Carls seconded the motion, and it carried 4 to 1, with Alderman Mikulecky voting nay. Alderman Carla moved to amend the main motion made on October 9, 1984 to include merit increases recommended for the two recreation Program supervisors. The motion was seconded by Alderman Torgerson and carried 4 to 0, with Alderman Mikulecky abstaining from voting. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Alderman Torgerson, seconded by Alderman Mikulecky, to approve the claims and authorize payment from the appropriate funds. Motion unanimously carried. 12. ADJOURNMENT There being no further business, the meeting adjourned at 11:25 P.M. 10 E i 0 r-i 7nca c0 OMB No. 06074091: Aporo"I Ememis Decanter INN , e o... C -404 Period in which 30'110.10" permits issued OCTO 01984 PLEASE MAIL ON OR BEFORE THE 4TH DAY OF THE MONTH Y.0 DeP.RTM9. caMMEact ...... . • Ion. c.Mws rPlesaa cores, any eras In name o smn ail REPORT OF BUILDING OR ZONING PERMITS ISSUED AND LOCAL PUBLIC CONSTRUCTION C103500 41 9 9999 085 8 61 26 0 2730 CENSUS USE ONLY - BORER PITTNAN OLD$ OFF CITY HALL 37 WASHINGTON AVE WEST HUTCHINSON RN 55350 Has the geographle coverage of this penult system changed during this period? ONO [N Yes - Explain in comments If na permits were issued during this Bureau of the Census S Pleaseead lheinstruclions before period, onto, (X) in boa and ww. farm ❑ 1201 East Tenth Street COPY TO completing form. For further help. Jaffenanvllle, Ind. 47132 toll collect (301) 763 -7244. Section 1 - NEW RESIDENTIAL HOUSE. PRIVATELY OWNED PUBLICLY OWNED KEEPING BUILDINGS AND II °m Number Vmlwtiw at Number Valuation of MOBILE HOMES No' 4161n1s Nouspin consouctlor, construction BUIINnP Muaunsin I.) unclog 11 1 fotntd)e.al 1 ;'sg IOmn(sm7a1 One - family houses, detached 101 267.SO4 One - family houses attached, each unit separated from adjoining unity s) by a wall that extends from ground to roof 1 7 Two - family buildings 103 Three- and four - family buildings 104 Five -or -more family buildings 105 TOTAL (Sum of 101 -105) 109 7 11 570,986 Mobile homes 112 5 Section I) - NEW RESIDENTIAL NON. PRIVATELY OWNED PUBLICLY OWNED HOUSEKEEPING IRO Number Valuation of Number valuation of BulmiN- Rooms Widin s S Rooms BUILDINGS co^struction fC coot.) construction fOmn 'ems) III) (b) It) (it) lal 40 ( ) Hotels, motels, and tourist cabins intended for transient accommodations 213 Other nonhousekeeping shelter 214 Section III - NEW NONRESIDENTIAL PRIVATELY OWNED PUBLICLY OWNED Number Valuational Numbs Valuation of BUILDINGS IRO Building ousmg Buildin ousmg construction construction (al ID) (wits (0, 1a)onn) le/ onus !Om 1p«rr +l Amusement and recreational Buildin s 318 P z Churches and other religious buildings 319 Industrial buildings 320 - Parking garages (a an to eneral public) 321 Service stations and repair garages 322 Hospitals and other institutional buildings 27 Office, bank, and professional buildings 324 Public works And utilities buildings 325 Schools and other educational buildings 326 Storer and other mercantile buildings 327 Other nonresidential buildings 328 4 10.900 Structures other than buildings 329 1 1.095 - P ,kin Lot Section IV - ADDITIONS AND ALTERATIONS cAn increase in the number of housing a ._ S units (in the housing units column, center only the number of additional - units) v 433 °n a No change in We number of - housing units 434 25 5-565 a �.� A decrease in the number of housing v 2 units (in the housing units column, enter only the number of decreased a unl[s) 435 Residential garages and carports (attached and detached) 436 1 1 - 8,909 All other buildings and structures 437 1 6 1 106,910 z moving Permits 64 Permits Issued PLEASE CONTINUE ON REVERSE SIDE �► 5 Sign Permits Total Valuation $1.400.742 Soda- V - CONVERSI� PRIVATELY OWNED ►Il LY OWNED No NwnNr voluahon of mill( valualien or Buildings MWI.Ig construction iQwi, u1NM1s "ball =1nictlen unll an") will IDlnIt p lso Isl Ibi (c) tat (0 In lgl Nonresidential and nonhousekeeping buildings to housekeeping buildings 540 Housekeeping buildings to nonresidential and nonhousekeeping buildings 541 Section VI - DEMOLITIONS AND RAZING OF BUILDINGS Ong family buildings attached and detached 645 6 Two - family buildings 646 ''�T'gf- "''? "`'P l'.. Three - and four - family buildings 647 Five -pr -more family buildings 648 All other buildings and structures 649 - 1 Section VII - ADDITIONAL INFORMATION FOR INDIVIDUAL PERMITS OF 3500,000 OR MORE Please provide in the space below, additional information for each individual permit valued at $500,000 or more entered in sections 1 through V. tomW from sea Descriplion Name and endless of Ownership slru x f) Valuation of Number of Number 1 —V MR" or badwer one construction (Gain, curl) housing units of buildings Is) lb? Ic) Id) let If) It) Tim! of build:.¢ Public Library City of-Hutchinson --City E:) Private 437e site excess - 37 Washington Aye_ W. ___ an public Libra S uare Hutchinson MN 55350 $581 377 Kmtl pr building _______________________ ❑Private _________________ site address ______________ _________ ❑PWII< Kind of building __ ________ ____ C3 Private Site Wtlreas ______________ __ _ _ _ _ _ __ C] Public Kind of buiidlg ____________________ _______________________ ❑Private Sde address _____________________ — _ ❑ public Kind of build:.¢ ____________________ _______________________ ❑ Ptivale Site adWess ____ _____ __ ______ ______ ❑Public Kind of building ___ _________ ___ ________ C) Privates ______________ Site addrns ______________ ❑Public Kind of bulld,.g _______________________ ❑Prlvate ____________________ Site Wdress _______________________ ❑Publlt KIM of Mladmg _________________ ______ ❑Private -------------------------------------- Cl Public KIM of building _______________________ El Private Site address _ _ _ _ ❑ Public comments Annexation of Clouse Addition Name of ye,sen to contact retardint tnif wport TeIeDMne No er Pittman area code .amber Eatension Titre Building Official 612 587 -5151 2 0 0 BURNS MANOR MUNICIPAL NURSING H ME Minutes - September . 1984 The Board of Directors for Burns Manor Municipal Nursing Home met Thursday, September 27, 1984, at Burns Manor, 11:30 a.m., President Leslie Linder presiding. All members present. A motion was made by Keith Duehn and seconded by Mike Carls to approve the minutes of the August 23, 1984 meeting. Motion carried. A motion was made by Eldred Miller and seconded by Keith Duehn to approve the minutes of the September 12, 1984 meeting. Motion carried. BILLS: A motion was made by Mike Carls and to pay the bills as presented, and an ad, Schrupp, Inservice, Ostomy Care. A copy on file and made a part thereof. Motion FINANCIAL REPORT: Financial report was given by David seconded by Esther Kuehl iitional $23.00 for Jan is attached to the minutes carried. Jensen. OLD BUSINESS: Goals & Objectives: Educational resources for boards to meet the challenges of the changing Long Term Care environment are very limited. I have requested the Educational Services Division to explore development of programs and /or resources that would assist administrators and their boards to meet these challenges. Estimates for cabinets for the medication rooms were present- ed by Eldred Miller and discussed. A motion was made by Eldred Miller and seconded by Larry Graf to accept K & L to install the cabinets, cost of $8,637.00. Motion carried. A motion was made by Eldred Miller and seconded by Keith Duehn to accept the bid of Hoffman Plumbing & Heating, cost of $980.00. Motion carried. -The Welfare appeal resulted in a rate increase retro- active to July 1, 1984. . A motion was made by Esther Kuehl and seconded by Gloria Dansereau to accept the rates: Skilled - $44.98 - ICF - $39.86. Motion carried. 0 0 Minutes September 1984 Page 2 . A motion was made by Esther Kuehl and seconded by Gloria Dansereau to schedule board meetings on the 4th Thursday of the month. The October 25,1984 meeting will begin at 3:30 p.m., and the November 29, 1984 meeting will begin at 4:00 p.m. Motion carried. Larry Graf made the request at the September 12, 1984 meeting that the process of evaluating the administrator be discussed. A discussion followed. A motion was made by Mike Carls and seconded by Larry Graf that the Chairperson, Vice Chairperson and the Administrator review the Administrators job discription and determine what percentage of the job discription should be used as an evaluation tool. Motion carried. Job discriptions will be reviewed. A motion was made by Mike Carls and seconded by Gloria Dansereau to adopt 1984 job descriptions and examine them for com- parable worth and possible alternatives for 1985. Motion carried. Mike Carls requested the following to be put on the agenda. 1. Burns Manor department supervisors are to submit their ideas for sharing resources between the Hospital and Burns Manor. 2. Burns Manor Board of Directors consider appointing a sub- committee form the nursing home board to work with a sub - committee of the hospital board. There was a discussion of the ideas submitted by the depart- ment heads. The Administrator stated that the Professional Care Committee will discuss means of sharing resources at the quarterly meeting. Sharing of Services was tabled. The employee health insurance survey returns were discussed. Less than one half of the full time employees answered and returned the survey. A motion was made by Larry Graf and seconded by Esther Kuehl to approve $100.00 to Wally Pikal for entertainment at Burns Manor Open House. Motion carried. LONG RANGE PLANNING DISCUSSION: Bond payments will be completed in 1988. Plans for updating the home will continue. 0 0 Minutes September 1984 Page 3 The Quality Assurance team evaluations were mailed to the board members. Theire being no further business, a motion was made by Eldred Miller and seconded by Keith Duehn to adjourn the meeting. Motion carried. The Burns Manor Board of Directors will meet Thursday October 25, 1984 at 3:30 p.m.', in the Annex sun porch at Burns Manor Municipal Nursing Home. ATTEST: Leslie B. Linder, President Respectfully submitted: i Mavis J. Ge ; Secretary E 0 HUTCHINSON COMMUNITY HOSPITAL �. REGULAR BOARD OF DIRECTORS MEETING - September 18, 1984 Small Conference Room - 5:15 PM Present: Rolly Balke, President; Joan Ewald, Vice President; Rev. Thor Skeie, Trustee; Mike Carls, Trustee; Dr. William O'Brien, Chief of Staff Absent: Norah Mullan, Secretary Others Present: Philip G. Graves, Administrator; Willard H. Rosenow, Assistant Administrator; Kathleen Ogren, Hutchinson Leader; Laurie Hulkonen, Recording Secretary; Jane Lien, Director of Nursing Services Prior to the meeting, Rosenow gave a presentation on UB -82, the new uniform billing system (and claim form) for reimbursement. Experts from insurance companies and the hospital industry worked together to compile all the necessary information on one form. The form requires more questions to be asked at the time of admission to complete the form which will mean more time for patients to be at the admissions desk before being admitted. Minutes of Past Meetings. Motion was made by O'Brien, seconded by Ewald, to approve the minutes of the August 21, 1984, regular and joint meetings of . the Hutchinson Community Hospital Board of Directors. All were in favor. Motion carried. Medical Staff Meeting Minutes. O'Brien presented the reapplications for consulting staff privileges for Drs. Joseph Paparella and David WEinberg and the active staff reapplication for Dr. Kenneth Peterson. Following discussion: Motion was made by Carls, seconded by Skeie, to grant consulting staff privileges to Drs. Paparella and Weinberg and active staff privileges to Dr. Kenneth Peterson. All were in favor. Motion carried. Also discussed was a recent interview with an obstetrician interested in practicing in the community and the hospital's policy for notifying next of kin following a fatal vehicular accident. Old Business A. Replacement for Dave Doelger. Carls led discussion on the mayor's efforts in screening the board's nominees for hospital trustee to replace Doelger. The board's preference for adding a woman in business was discussed. Following discussion: Board concensus was to have the president contact the mayor to discuss the board's choice for replacement and report back to the board at the next meeting. -a_(a) Regular Board of Dire s Meeting - 9/18/84 . Page Two B. Long Range Planning Consutlant. Graves asked that the board appoint an / ad hoc committee to work with him on the request for proposal for long M range planning consultant services, to set a date for interviewing Prospective consultants, and to make a decision on which consultant should be hired. The medical staff has been notified that there will be some communication sessions scheduled with the consultant. O'Brien and Carls were appointed to the committee by President Balke. C. Second Quarter Progress Report. Graves presented the report. Discussion followed on the renal dialysis program (hospital participation is not cost efficient, but work will begin soon on a county -wide transportation system for renal dialysis patients); purchase of CT equipment (changed to consideration of using a mobile CT service run out of Forest Lake due to an inability to reach an agreement on financing with Waconia and Glencoe); and purchase of mammography equipment (unit is portable and may be taken to Glencoe for use there as well). New Business A. Day Care. Skeie related the details of his conversation with Ancher Nelsen regarding the day care program scheduled to begin in the hospital in October. Nelsen felt the Elderly Services Task Force, of which he is a member, had been side - stepped and not considered in planning the program. Discussion followed regarding Nelsen's perspective of the program as being duplication of services, but the board concensus was that the service-rendered is different than those in existence. The fee of $30 per day was felt to be slightly high. Rosenow stated that the fee is cost based, with utilization of present personnel and facilities. (Comparatively, Glencoe is charging $20 per day, and Winsted is charging $28 per day.) Respite care was also discussed. Concensus was to encourage Burns Manor to pursue respite care. B. Architect for Remodeling in OB Department. O'Brien discussed the OB Committee's concern regarding whether the best move would be to remodel present patient rooms or creating a new birthing room at the end of the OB hallway (lounge area). Room 204 has been used for several months as a trial, but the committee felt that the best solution was to remodel the lounge area. Graves recommended approval of hiring Horty, Elving & Associates for the remodeling project. Following discussion: Motion was made by Carls, seconded by Skeie, to hire Horty, Elving & Associates as per the attached agreement, with the stipulation that mileage reimbursement not exceed $.23 per mile. All were in favor. Motion carried. C. Salaries and Budget. Graves distributed handouts on benefits and salary as compared to other hospitals. Overheads were shown of projected salary changes and the rate review guidelines for salaries in 1985. Graves proposed a 47 increase plus a step increase to the board. Question was raised why salaries were being raised after reducing staff this year. Graves told the board that staff was reduced due to patient load decreasing, and that other hospitals have given 4% so such a raise would seem likely. He felt that a 49, salary increase could likely be absorbed, and room rates will not be going up because of the increase. Regular Board of Dire s Meeting - 9/18/84 • Page Three CO (C.) Following discussion: Motion was made by O'Brien, seconded by Carls, to increase salaries of hospital staff by 4% plus a step. Ewald, Skeie and Balke were opposed. Motion failed. Other suggestions for percentages of increase were heard. Graves stated that the budget process used to come up with the proposed figures had been in place for many years, and he offered to go back and try to make the proposed increases more understandable. Board members were asked if they thought the proposed raise was too high or too low. Balke removed himself from the Chair. Following further discussion: Motion was made by Balke, seconded by O'Brien, to increase hospital staff salaries by JKxpJcmxxxxsffiepc. All were in favor. "Jµ Motion carried. 4% (all inclusive). J D. Operational Objectives. Discussion of possible operational objectives for fiscal year 1985 took place. Suggestions included computer interface in all departments; home care program; evaluation and investigation of multihospital affiliation for our hospital; long range planning; short -term care; senior citizen housing on land east of the hospital; and transportation system for renal dialysis patients. Those wishing to contribute more ideas should contact Graves. E. Shared Services. The board briefly discussed the list of suggestions from hospital department heads for shared services with Burns Manor. Further discussion will take place at future board meetings. Statistical Report Accounts Payable, and Financial Statements. The statistical report, accounts payable and financial statements were presented. In the interest of time and following brief discussion: Motion was made by Skeie, seconded by Carls, to accept the statistical report and financial statements as presented and to approve for payment the attached listing of accounts payable and cash disbursements in the amount of $393,758.96. All were in favor. Motion carried. Departmental Reports A. Director of Mental Health Unit. The report was presented. No unusual comments were made. B. Director of Nursing Services. The report was presented. No unusual comments were made. C. Education Coordinator. The report was presented. No unusual comments were made. D. Dietitian. The report was presented. No unusual comments were made. Auxiliary Meeting Minutes. The minutes were presented. No unusual comments were made. Patient Satisfaction Surveys. The surveys were presented. No unusual comments were made. Regular Board of Dire s Meeting - 9/18/84 • Page 4 Other. . A. _Residency Requirements for Board Members. In answer to a question that arose at the previous meeting regarding residency requirements for board members, Jim Schaefer, City Attorney, was present for a short time to discuss the matter. Schaefer suggested that the board request a change in the ordinance requiring hospital board members to live within the city limits, limiting the number of non - residents to a certain number (example: two non - resident board members and 5 residents) to ensure the balance power would not be upset. The board agreed with the need to ask for input from outside the city of Hutchinson since our hospital serves people from a much larger area as well. Following discussion: Motion was made by Carls, seconded by Ewald, to recommend to the City Council that the board be increased to nine members, with the requirement that two of those nine be non - residents. Motion failed. Following further discussion: Motion was made by O'Brien, seconded by Carls, to recommend to the City Council that up to two members of the seven - member hospital board may reside outside of the legal limits of the City, and that the ordinance be changed so that the Chief of Medical Staff need not be a resident of the City. All were in favor. Motion carried. Schaefer will draft the ordinance and submit it to the City Council. Balke asked the board whether the ad hoc committee on board composition should meet to discuss enlargement of the board. With no interest shown by members present, no meeting was scheduled. B. Resistant Alcoholic Housing. Graves informed the board that he and Tom Olson, Mental Health Unit Director, have talked with Carol Haukos of the Housing and Redevelopment Authority regarding location of housing for the resistant alcoholic. The housing authority board is considering the matter and Haukos will contact Graves with that board's concensus. C. Meeting Date Change in October. Due to several conflicts with the scheduled board meeting date, the October meeting will take place on Wednesday, October 24, at the usual time and location. Notices will be given to KDUZ and the Leader for notifying the public. Adjournment. Motion was made by Skeie, seconded by Ewald, to adjourn the meeting. The meeting was adjourned at 10:30 PM by President Balke. Respectfully submitted, curie Hulkonen Norah Mullan 40 Recording Secretary Secretary LH L� • CURREiVT PERIOD • INSON MT-1UNITY HOSPITAL • BUDGET COMPARISONS - NATURAL CATEGORIES $129,797 $194,152 $(64,355) 30,042 33,273 (3,231) 227,845 238,525 (10,680) PATIENT REVENUE Daily Hospital Service Medical Nursing Units Mental Health Unit Ancillary .YEAR -TO -DATE ACTUAL BUDGET VARIANCE $1,347,337 $1,885,269 $(537,932) 269,020 367,597 (98,577) 2,221,176 2,231,504 X10,328) $387,684 $465,950 $(78,266) Gross Patient Revenue $3,837,533 $4,484,370 $(646,837) (6,227) 32,795 39,022 Less: Discounts & Allowances 110,438 358,601 (248,163; 7,937 (2,476) 7,809 12,043 (4,234) 35,316 $393,911 $433,155 $(39,244) Net Patient Revenue $3,727,095 $4,125,769 $(398,074) 10,869 7,090 3,779 Other operating Revenue 94,317 63,745 30,572 $404,780 $440,245 $(35,465) Total Operating Revenue $3,821,412 $4,189,514 $(368,102) $202,985 $242,495 $(39,510) 40,005 46,525 (6,520) 15,676 (49) 4S,627 ,461 7,937 (2,476) 7,809 12,043 (4,234) 35,316 41,156 (5,840) 18,831 18,766 65 2,972 7,702 (4,730) 3,103 1,813 1,290 2,421 2,619 (198) 1,889 1,857 32 17,297 17,194 103 7,144 9,746 (2,602) OPERATING EXPENSES Salaries DTi ployee Benefits Medical & Other Fees Raw Food Drugs Medical & Other Supplies Utilities Building & Eguiprrent Repairs Rental Expense Insurance Interest Depreciation Other Expenses $1,961,821 375,055 142,658 61,476 91,060 342,515 155,907 46,384 24,036 18,990 17,454 155,753 67.361 $2,226,422 425,039 144,087 80,114 94,169 356,296 168,923 71,015 21,443 23,575 16,892 154,954 87,937 $(264,601) (49,984) (1,429) (18,638) (3,109) (13,781) (13,016) (24,631) 2,593 (4,585) 562 799 (20,576) $360,860 $425,529 $(64,669) Total operating Expense $3,460,470 $3,870,866 $(410,396) 43,920 14,716 29,204 21,183 21,183 - -- $22,737 $(61647) $29,204 0 Operating Incane Add (Deduct) Non-Operating Revenue (Expense) Price -Level Depreciation And Working Capital Excess Revenues over Expenses 360,942 1 318,648 190.647 42,294 $170,295 $128,001 $42,294 7 7 • EFFE�VE SEPTEMBER 12, M AFFIDAVIT I P a,1W 4�� AM OVER 65 YEARS OF AGE, OR I AM ON DISABILITY AS DEFINED BY THE SOCIAL SECURITY ADMINISTRATION, AND MY INCOME PER YEAR IS LESS THAN: FAMILY SIZE INCOME 7,000 2 $8,500 THE STANDARD CHARGE OF $6.90 FOR TRASH AND REFUSE SERVICE WOULD IMPOSE A FINANCIAL HARDSHIP ON ME AND I THEREFORE ASK REDUCTION OF THE CHARGE TO $1.50. STREET ADDRESS -A " FOR OFFICE USE ONLY To: WATER DEPARTMENT DATE ACCOUNT NUNBER DATA CHANGE To: CITY COUNCIL COUNCIL ACTION: DATE APPROVED DISAPPROVED / -, r 0 0 Autr4h = 1jubliu'tibrsrg Hutchinson, Minn sots 55350 Mayor Robert Stearns and Hutchinson City Council City Hall Hutchinson, Minnesota 55350 Gentlemen: October 17, 1984 OPT 1:84 RECEIVED et�__. - The Hutchinson Library Board recommends the appointment of Mrs. Terri Eilertson to the Library Board to fill the unexpired term of Mrs. Sally Cone. Sally has moved out of the city and is no longer eligible to serve. RWB:mh Sincerely yours, HUTCHINSON LIBRARY OBOOAARDDCJ rlW. /gstr President 'Z/ - (�! f 0 0 • i Published in the Hutchinson Leader on Tuesday, October 239 1984, and on Tuesday, October 30, 1984. NOTICE OF HEARING ON IMPROVEMENT PROJECT NO. 85 -01 -24 PUBLICATION NO. 3330 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the City Hall at 8:00 P.M. on the 13th day of November, 1984, to consider the making of an improvement on Peterson Circle, Ash St., Spruce St., Northwoods Ave., Maple St., Oak St., 10th Ave. N.E., Alan St., Circle Drive, Harrington St., Milwaukee Ave., Water St., 9th Ave. N.E., Lea Ave., Lewis Ave., Bradford St. S Lyndale Ave. by the construction of a Plant Mix Overlay, pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefited property. The estimated cost of such improvement is $145,000.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: October 10th, 1984. PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS BEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. RESOLUTION ORDERINRPROVBMENT AND PREPARATION OF PLANS AND SPECIFICATIONS PROJECT NO. 85 -01 -24 Resolution No. 7909 WHEREAS, a resolution of the City Council adopted the 9th day of October, 1984, fixed a date for a council hearing on the proposed improvement of Peterson Circle, Ash St., Spruce St., Northwooda Ave., Maple St., Oak St., 10th Ave. N.E., Alan St., Circle Drive, Harrington St., Milwaukee Ave., Water St., 9th Ave. N.E., Lea Ave., Lewis Ave., Bradford St. 6 Lyndale Ave. by the construction of a Plant Mix Overlay; AND WHEREAS, ten days, published notice of the hearing through two weekly Publications of the required notice was given and the hearing was held thereon on the 13th day of November, 1984, at which all persons desiring to be heard were given an opportunity to be heard thereon, NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is hereby ordered as proposed in the council resolution adopted the 9th day of October, 1984. • 2. Marlow V. Priebe is hereby designated as the engineer for this improvement. He shall prepare plans and specifications for the making of such improvement. 0 Adopted by the council this 13th day of November, 1984. Mayor Clerk 0 • `J 0 Published in the Hutc *neon Leader on Tuesday, October 0th, 1984, and on Tuesday, November 6th, 1984. NOTICE OF HEARING ON IMPROVEMENT PROJECT NO. 85 -01 -34 PUBLICATION NO. 3332 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the City Hall at 8 :00 P.M. on the 13th day of November, 1984, to consider the making of an improvement on Walnut Street and Hillcrest Road in Maus Bluff Addition by the construction of Gravel Base and Curb and Gutter and Appurtenances, pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefited property. The estimated cost of such improvement is $18,850.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. 4 � Dated: October 24th, 1984 PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. �5-- 411f , (4-7 i • RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS PROJECT NO. 85 -01 -34 Resolution No. 7908 WHEREAS, a resolution of the City Council adopted the 23rd day of October, 1984, fixed a date for a council hearing on the proposed improvement of Walnut Street and Hillerest Road in Mac's Bluff Addition by the -- _construction of Gravel Base _and -_Curb- and ,Gutter -- and - Appurtenances; AND WHEREAS, ten days' published notice of the hearing through two weekly Publications of the required notice was given and the hearing was held thereon on the 13th day of November, 1984, at which all persons desiring to be heard Were given an opportunity to be heard thereon, NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is hereby ordered as proposed in the council resolution adopted the 23rd day of October, 1984. 2. Marlow V. Priebe is hereby designated as the engineer for this improvement. He shall prepare plans and specifications for the making of such improvement. Adopted by the council this 13th day of November, 1984. • Mayor Clerk 0 0 1 9 M E M O R A N D U M DATE: • November 8, 1984 TO: Mayor and City Council ------------------------------ FROM: Kenneth B. Merrill, Finance Director ------------------------------ SUBJECT: Gasoline Purchased (Request by Alderman Mikulecky)— — — — Gasoline purchased by the City of Hutchinson in 1984: SOURCE MONTH DOLLAR AMOUNT I.S.D. Jan. $5445.33 11423 " Feb. 4066.18 " March 5856.47 " April 3723.59 " May /June 656.24 Cenex May 1597.45 it June 5278.45 July 4565.77 " Aug. 5449.21 " Sept. 4505.19 W _�f' 0 0 • PUBLICATION NO. ORDINANCE NO. 24/84 AN ORDINANCE GRANTING AN EASEMENT TO CERTAIN MUNICIPALLY OWNED PROPERTY WHEREAS, certain municipally owned property abuts privately owned property; and, WHEREAS, the owners of said private property require an easement over a portion of the municipally owned property in order to maintain and enhance the commercial viability of their property; and, WHEREAS, the Hutchinson City Council has determined that the granting of such easement is in the public interest; The City Council of Hutchinson does ordain: • SECTION 1. The City of Hutchinson does hereby grant, bargain, sell, convey and warrant to John Korngiebel, DuWayne Peterson, Ben Piehl and Chad Piehl, a Co- Partnership, their successors or assigns, for the purpose of maintaining ingress and egress to that certain building known as 45 Library Square and maintenance of utility meters for said building an easement over the following described lands lying and being in the County of McLeod and State of Minnesota, to wit: the South Five (5) feet of the East Forty -Four (44) feet of Lot Three (3), Block Forty -nine (49), North Half of the City of Hutchinson. SECTION 2. Said easement shall continue for a period of 40 years or until the use of said building is changed from commercial rental to some other use, which ever comes first. SECTION 3. This ordinance takes effect upon passage and publication. • ADOPTED BY THE CITY COUNCIL OF HUTCHINSON this day of , 1984• ATTEST: Gary D. P7nt.7 Robert H. Stearns, Mayor 0 0 M E M O R A N D U M DATE, November 8, 1984 T0: Mayor and City Council -------------------------- - - - - -- FROM: Gary D. Plotz, City Administrator -------------------------- - - - - -- SUBJECT: Easement for Bretzke Building - Gas and Electric Utilities --- ------------------------ - - - - -- Subsequent to our last City Council meeting, the Bretzke garage was removed as agreed upon from the rear of 45 Library Square. Subsequent to removal of the building it was determined by the owners and the utilities that a gas service line would have to be laid under the cement slab that was the floor of the Bretzke garage. Without the removal of the slab and the immediate installation of the gas line, the building could not be heated. The City immediately received three proposals for removal of the slab as agreed upon by the City Council. The slab was removed at a cost of $400. The gas service line was required immediately, and therefore, installed. I received four phone calls in a very short period of time asking the City to take immediate action as there was no heat in the 45 Library Square build- ing. I conferred with the City Attorney and Mayor, and it was decided to proceed with removal of the slab and installation of the utilities. As a follow -up, the attached ordinance has been prepared by the City Attorney. /ms Attachment 7- Q 0 0 ORDINANCE NO. 25/84 0 A14 ORDINANCE EXTENDING THE CORPORATE LIMITS OF THE CITY OF HUTCHINSON TO INCLUDE CERTAIN UNINCORPORATED TERRITORIES BORDERED BY LAND WITHIN THE CITY LIMITS AND ABUTTING THEREON WHEREAS, certain territory described below is not presently included within the corporate limits of any incorporated city or burrough; and WHEREAS, sixty percent or more of the perimeter of this territory is bor- dered by lands already included within the corporate limits of the city and is deemed to be urban or suburban in character; THE CITY COUNCIL OF HUTCHINSON ORDAINS: SECTION 1. Territory Annexed. The corporate limits of the City of Hutchin- son, Minnesota, are hereby extended to include the unplatted territory described as follows, sixty percent or more of the perimeter of which territory is bordered by territory already included within the city limits: 1. The East 33 feet of the North 3/4 of the NE 1/4 of Section 12, Township 116 North, Range 30 West. Lynn Township. 2. The West 33 feet of the NW 1/4 of Section 7, Township 116 North, Range 29 North. Hassan Valley Township. SECTION 2. Filing. The Citv Clerk is directed to file certified copies of this ordinance with the Secretary of State, County Auditor of McLeod County, the Town Clerk of the effected township and the Minnesota Municipal Board. SECTION 3. Effective Date of Annexation. This ordinance takes effect upon passage and publication and the filing of certified copies as directed in Section 2 and approval by the Minnesota Municipal Board. Adopted by the City Council this day of 1984. Gary D. Plotz City Clerk Robert H. Stearns Mayor �� 1 l • `I , J a 1. IS i II N , 1 I N t ; [ e )n °��� �' u. 4 T °LTNd1LE n s 5 To "0� x A A i UTll t n • CLINTON i AVENUE M I N I i I 11 'NT 1 N 3 p ♦� IS t i IS 13 I I T n0 t 1 1 i i ' i C[Y[TlA y yh it", ro 3 , IO s FIRST AOOITNNI TO i__;OYTN8109 - C ounoT A I e s i I ego [CRO CRtCL[ ♦ .. �� � It i ! �(E %- SEC• Iz -N6 -� 01 2 di ' [ J4 Lam•+ i /NVE P CENTURY / Lo wL�t '' I f 111i ATLANTA AVENUE FAOEN 3 t 'z I I 3 � AOOIT e [J�IMOR[ AVENUE FIR OPO S ED C 17Y A N NPX/4T�ON ,) i F IRF[YYMT AV[RY[ w •` w e .3 t) 31 M011IT4 �_ MAN: Ul IIL.JI a ° p N W 114 SEC. 7-I`1&-Z9( -__ CENTURY y Hu)cwisoN 1 [ AREA Z VOCATIONAL TECHNICAL INSTITUTE 0 0 . RESOLUTION NO. 7912 CITY OF HUTCHINSON RESOLUTION FOR PURCHASE • The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Dursban, Briquettes, 7,829.4 Mosquito Spraying Park Yes /1985 Clark Outdoor and Solvent Spraying Waste - Filter Cloth 1,122.0 Carter Sludge Press Water Yes Parkson Industrial Trtmt. Filter Nalclear 7122 7,533.0 Sludge Polymer Waste- Yes Nalco Chemical Co. Water Trtmt. Microfilm Reader /Printe 5,574.0 Eng. Drawings Eng. Yes West Central Indus. & Filming 1984/85 1W The following items were authorized due to an emergency need: ITEM I COST PURPOSE DEPT. BUDGET VENDOR Date Approved: November 13, 1984 *Motion made by: Seconded by: Resolution submitted for Council action by: — • RESOLUTION No. 7913 • Resolved that CITY OF HUTCHINSON, MINNESOTA enter (recipient) into Contract N with the State of Minnesota, Department of Transportation, to provide a public transportation service in Hutchinson, Minnesota (service area) Further resolved that CITY OF HUTCHINSON agrees (recipient) to provide 40 percent of the total cost of the transit project from local funds. Further resolved that authorization to execute the aforementioned Contract and any amendments thereto is hereby given to the Mayor and the City Administrator (title) (title) Further resolved that the City Administrator or (title) the Finance Director is hereby authorized to (title) execute request for reimbursement from the Minnesota Department of Transportation. CERTIFICATION I hereby certify that the aforegoing resolution is a true and correct copy of the resolution presented to and aopted by City Council Hutchinson at a duly authorized meeting thereof held on the 13th day of November , 1984 as shown by the minutes of said meeting in my possession. -31- (name) City Administrator (title) �'d-' • Cow act No. ACKNOWLEDGEMENT OF RECIPIENT'S AUTHORIZED SIGNATURES STATE OF MINNESOTA COUNTY OF McLeod On this 13th day of November , 1984, before me appeared Robert H. Stearns and Gary D. Plotz to me personally know, who being by me duly sworn, did say they are respectively Mayor and City Administrator of _ City of Hutchinson, MN CITY OF HUTCHINSON MN RECIPIENT By Title Mayor By Title City Administrator -32- title) NOTARY e u 0 Fund. i 0 0 RESOLUTION NO. 7915 TRANSFERRING $20,000 FROM LIQUOR STORE TO GENERAL FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $20,000 is hereby transferred by the Liquor Store to the General Adopted by the City Council this 13th day of November , 1984. ATTEST: Gary D. Plotz City Clerk E Robert H. Stearns Mayor 0 RESOLUTION NO. 7918 0 RESOLUTION AUTHORIZING RELEASE OF SECURITIES TO FIRST STATE FEDERAL SAVINGS & LOAN ASSOCIATION SMEREAS, First State Federal Savings & Loan Association of Hutchinson, a duly designated depository of the City, has requested the release of the following securities: DESCRIPTION INTEREST AMOUNT GNMA - Pool #40087 12.5% $774,960.00 which has heretofore been pledged as collateral security for the account of the City with such depository. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the City Treasurer is hereby authorized to release and return to said depository the securities requested by First State Federal Savings & Loan Asso- ciation of Hutchinson, Minnesota. Adopted by the City Council this 13th day of November, 1984. ATTEST: Gary D. Plotz City Clerk Robert H. Stearns Mayor L 0 • 0 0 RESOLUTION NO. 7919 RESOLUTION AUTHORIZING SUBSTITUTION OF SECURITIES TO CITIZENS BANK & TRUST CO. OF HUTCHINSON, MINNESOTA WHEREAS, Citizens Bank & Trust Co. of Hutchinson, a duly designated deposi- tory of the City, has requested the release of the following securities: DESCRIPTION MATURITY AMOUNT U.S. Treasury Notes 11 -15 -84 $500,000.00 which has heretofore been pledged as collateral security for the account of the City with such depository, AND WHEREAS, wishes to substitute: DESCRIPTION Federal Natl. Mtg. Assn. Federal Natl. Mtg. Assn MATURITY AMOUNT 06 -10 -87 $200,000.00 03 -10 -87 300,000.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the City Treasurer is hereby authorized to release and substitute to said depository the securities requested by Citizens Bank & Trust Co. of Hutchin- son, Minnesota. Adopted by the City Council this 13th day of November, 1984. ATTEST: Gary D. Plotz City Clerk Robert H. Stearns Mayor 7 -G (0) 587.5151 F CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: October 17, 1984 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Variance Request as Submitted by Erickson Oil Products, Inc. Pursuant to Section 6.05, B3, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recom- mendation with respect to the aforementioned request for a variance. HISTORY On October 1, 1984, Erickson Oil Products, Inc. submitted a request for a variance to allow the construction of an Erickson's Station Store on the property located at 11 Fourth Ave. N.E. A public hearing was held at the regular meeting of the Planning Commission on October 16, 1984. Mr. Clare Erickson was present to explain that Erickson's had been granted a 25' variance on July 22 of 1980 for the purpose of constructing a new store. That project had not been done. A new design has now been submitted which requires only a 12' variance. Mr. Richard Anderson of 15 4th Ave. N.E. stated that he holds an easement to allow access to his property to the rear of the Erickson Station. It was the opinion of the Planning Commission that this was a legal matter between Erickson's and the property owners and that the granting of the variance as requested would not supersede any such easement. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, October 4, 1984. 3. In their written application Ericksons stated the 50' setback required along with the need to provide driveways to the two residences to the north restricts utility of the site. RECOMMENDATION It is the recommendation of the Planning Commission that the afore- mentioned request for a variance be granted with the understanding that Erickson's would work out access and egress with the affected property owners. Respectf submitted, rry omo, Chairman i Hutchinson Planning Commiseon 9—a—. • r. i .7 � J • h v 1 1 LeY9 1 . I 4aI � I i.• r r. I 1 _ i 1 ER � 1 1 1 1 1 _... I .__ .. fl a• r•s a. :J '!_ u ✓ RESOLUTION NO. 7888 RESOLUTION GRANTING VARIANCE UNDER SECTION 6.05 OF ZONING ORDINANCE NO. 464 TO ALLOW CONSTRUCTION OF ERICKSON STATION STORE 38' FROM THE REARYARD PROPERTY LINE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Erickson 011 Products, Inc., has applied for a variance from Section 10.03 Me) of the Zoning Ordinance No. 464 for a variance of 12' to allow the construction of an Erickson Station Store 38' from a residential zone on the property located at 11 Fourth Ave. N.E., with the following legal description: South 146 feet of Lot 9, Block 139 and Lot 8 Block 13, Townsite of Hutchinson North Half 2. The Planning Commission has reviewed the application for a variance and has recommended to the City Council that the application be granted, with the understanding that Erickson Oil Products, Inc. works out the problem of access to and ingress and egress for the property owners to the North. 3. The Council has considered the effect of the proposed variance upon the health, safety, and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the values of property in the surrounding area and the effect of the proposed variance upon the Comprehensive Plan. 4. Because of conditions on the subject property and on the surrounding property, it is possible to use the subject property in such a way that the proposed variance will not impair an adequate supply of light and air to adja- cent property, unreasonably increase the congestion in the public streets, increase the danger of fire, endanger the public safety, unreasonably diminish or impair health, safety, comfort, morals, or in any other aspect be contrary to the intent of the ordinance and.the Comprehensive Plan. 5. The special conditions applying to the structure or land in question are peculiar to such property or immediately adjoining property and do not apply generally to other land or structures in the district in which such land is located. 6. .The granting of the application is necessary for the preservation and enjoyment of a substantial property right of the applicant. It will not merely serve as a convenience to the applicant, but is necessary to alleviate demon- is strable hardship or difficulty. Q, Resolution No. 7888 Page 2 0 • CONCLUSION The application for variance for the purpose designated is granted based upon the findings set forth above. Adopted by the City Council this 1,3th, day of November,1984. ATTEST: Gary D. Plotz City Clerk Robert H. Stearns Mayor 9 0 F. (612) 587 -5151 81011 +�3 f1y� CITY OF HUTCH/NSON X619 �'' 37 WASHINGTON AVENUE WEST N pr CTT984 -- HUTCHINSON, MINN. 55350 October 11, 1984 Mayor Robert Stearns and the Hutchinson City Council RE: Liquor License for T. L. Scalawags, Inc. Dear Mayor Stearns: On March 21st of 1984 I contacted you by letter concerning the propriety of T. L. Scalawags, Inc. using its on -sale liquor license to serve alcoholic beverages in Crow River Lanes. At that time I stated, "I do not feel that issuance of a license which would allow or permit the sale of intoxicating liquors directly to patrons of Crow River Lanes would be appropriate since T. L. Scalawags, Inc. and Crow River Lanes are two separate establishments under individual proprie- torship." Since the practice was of long standing duration, I contacted the Attorney General's Office in order to obtain a formal opinion on this matter. I am enclosing a copy of the April 27, 1984 letter to the Attorney General's Office for your files. On October 3, 1984 I received an opinion from Linda F. Close, Special Assistant Attorney General, indicating that T. L. Scalawags' liquor license could not be utilized to sell and dispense alcoholic beverages to patrons in Crow River Lanes nor would they be permitted to do so if T. L. Scalawags, Inc. and Crow River Lanes shared common ownership or common management. I am enclosing a copy of the Attorney General's opinion for your records. Given the Attorney General's opinion, I feel that the city can no longer permit the sale of alcoholic beverages to patrons of Crow River Lanes by T. L. Scalawags. I would request that this matter be placed on the agenda for the October 23rd, 1984 council meeting. At that council meeting, it is my recommendation that the liquor license issued to Mr. Dolder be amended to provide for sale only on the premises of T. L. Scalawag's Inc. The window between the two businesses would also be required to be closed. If you or any member of the council has a question concerning this matter, please feel free to contact me directly. Sin yours� JHS:dlp By/ Ja rely es H. Schaefer Enclosures Hutchinson City Attorney cc Thomas Dolder Crow River Lanes 4_ o , HUBERT H. HUMPHREY, III ATTORNEY GENERAL • STATE OF MINNESOTA OFFICE OF THE ATTUU\NY GIiNkN.�1. RT. PAiJI. 5,5155 October 3, 1984 James H. Schaefer Hutchinson City Attorney 37 Washington Avenue West Hutchinson, MN 55350 Dear Mr. Schaefer: In your letter to Attorney General Hubert H you have presented the following facts: OCT 1 o REM ADIIRFSS RI'1'LY 10. SECOND FUX)R FORD 91 D( 10 117 UNI%1 RSITY AVI' ST, PAUL, SIN 55155 TH t PNONI -.. (6121 2% 7575 Humphrey, III, The City of Hutchinson, Minnesota has issued an "on-sale- liquor license to Mr. Thomas Dolder for his restaurant, T. L. Scalawags, Inc., which is located in Hutchinson. T. L. Scalawags, Inc, is a restaurant as defined by Minn, Stat. § 340.07, subd. 14. T. L. Scalawags, Inc, is located in a building owned by Mr. Dolder which also houses Joe's Sports Shop and Crow River Lanes, a bowling alley. The two latter businesses are leased from Mr. Dolder and are individually managed and run as separate business enterprises by persons other than Mr. Dolder. When T. L. Scalawags, Inc. was first issued its "on- sale" liquor license, the license provided in relevant part: "1. License shall cover the Hutch Bowl (now Crow River Lanes, except game room. 2. Hutch Bowl shall terminate it's 3.2 beer license." Under these provisions, T. L. Scalawags, Inc, has been selling and dispensing intoxicating liquor and strong beer to patrons of Crow River Lanes. Drink orders are talcen from patrons of bowling alley and the beverages are passed through an opening in a wall that is common to both T. L. Scalawags, Inc. and Crown River Lanes. The drinks are paid for and consumed on the premises of Crow River Lanes. Crow River Lanes shares in a portion of the receipts of the sales of these alcoholic beverages with the balance retained by T. L. Scalawags, Inc. AN EQUAL OPPORTUNITY EMPLOYER 0 0 Ll 0 James H. Schaefer Page 2 October 3, 1984 Based on these facts you then have asked the following questions: 1. Given the above- described factual situation, may the T. L. Scalawags, Inc. liquor license be utilized to sell and dispense alcoholic beverages to patrons of Crow River Lanes? 2. If the answer to question No. 1 is in the negative, would the response change if T. L. Scalawags, Inc, and Crow River Lanes shared common ownership or common management? 1. Your first question is answered in the negative. Minn. Rules pt. 7515.0430, subp. 3 (1983) provides that no intoxicating liquor license shall be granted for any premises with inside access to another business establishment unless the combination is permitted by Minn. Rules pt. 7515.0420 and the Intoxicating Liquor Act. For fourth class and statutory cities of less than 10,000 persons, "on- sale" liquor licenses in combination with other businesses are prescribed in Minn. rules pt. 7515.0420(A) to include hotels, clubs, restaurants, or exclusive liquor stores. An exclusive liquor store is an "establishment used exclusively for the sale of intoxicating liquor at retail and under control of an individual owner or manager and as incident thereof . . . may offer recorded or live entertainment and make available coin - operated amusement devices. An exclusive liquor store includes an on -sale establishment operating a restaurant or selling food for consumption on the premises " Minn. Stat. § 340.07, subd. 13 (1982). Under this definition, one license can be issued for a combination business only if the combination is owned or managed by one individual. Therefore, since T. L. Scalawags-r Inc. and Crow River Lanes are neither jointly owned nor managed, the license issued to T. L. Scalawags, Inc. and held by Mr. Dolder cannot be utilized to sell or dispense alcoholic beverages to patrons of Crow River Lanes. Further, consistent with this interpretation, inside access from the restaurant to the bowling alley makes issuance of a license to Mr. Dolder inappropriate. See Op. Atty. Gen. 318 -g -6 (Mar. 30, 1959). 0 James H. Schaefer Page 3 October 3, 1984 2. Your second question is also answered in the negative. Minn. Rules pt. 7515.0420 permits inside access between establishments under the control of an individual owner or manager only if the establishments comprise a combination permitted by Rule 7515.0420(A). A bowling alley does not appear to fall within the definition of hotel, club, restaurant or exclusive liquor store as provided in the rule. Therefore, sales of liquor from the restaurant to the bowling alley may not be made. Very truly yours, LINDA F. CLOSE Special Assistant Attorney General Public Safety Litigation Division (612) 296 -7580 LFC:pi 0 (612) 587.5151 I T Y OF HUTCHINSON VASHING TON AVENUE WEST .HINSON, MINN. 55350 April 27, 1984 The Honorable Hubert H. Humphrey, III. Attorney General 102 Capitol Building St. Paul, MN 55155 RE: Issuance of the Municipal On -Sale Liquor Licenses Dear Attorney General.Humphrey: The city of Hutchinson has issued an "On -Sale" Liquor license to Mr. Thomas Dolder for the premises described as "T. L. Scalawags, Inc. ", Highway 7 West, Hutchinson, Minnesota. There is no question that T. L. Scalawags, Inc. is a restaurant as defined by Minnesota Statutes 340.07 Subd. 14 and that it is eligible for an "On -Sale" liquor license under the provision of Minnesota Statute 340.11 Subd. 11. T. L. Scalawags,Inc. is located in a building owned by Mr. Thomas Dolder, holder of T. L. Scalawags, Inc. liquor license. In addition to T. L. Scalawags, Inc. Mr. Dolder's building houses Joe's Sports Shop, a sporting good store and Crow River Lanes, a bowling alley. Joe's Sport Shop and Crow River Lanes are leased from Mr. Dolder and are individually managed and run as entirely separate business entities. Neither Mr. Dolder nor the management of T. L. Scalawags, Inc. participate in the management or control of Joe's Sports Shop or Crow River Lanes. When T. L. Scalawags, Inc. was first issued its "On -Sale" liquor license, the license provided that: "1. License shall cover the Hutch Bowl (now Crow River Lanes), except the game room. 2. Hutch Bowl shall terminate its 3.2 beer license. 3. Whenever drinks are consumed in the bowling alley proper, licensee shall employ someone to monitor the activity in the bowling alley to insure that no minors are consuming liquor therein." Under the provisions of those conditions T. L. Scalawagso Inc. has been selling and dispensing alcoholic beverages and • strong beer to patrons of Crow River Lanes. This is accomplished by having orders taken from patrons of'Crow River Lanes and the beverages passed through an opening in a wall that is common to `a The Honorable Hubert H. Humphrey, III. April 27, 1984 Page Two both T. L. Scalawags, Inc. and Crow River Lanes. The alcoholic beverages are paid for and consumed on the premises of Crow River Lanes. Crow River Lanes shares in a portion of the receipts of the sales of these alcoholic beverages with the balance retained by T. L. Scalawags, Inc. I raise the following questions: 1. Given the above - described factual situation, may T. L. Scalawags, Inc. liquor license be utilized to sell and dispense alcoholic beverages to patrons of Crow River Lanes? 2. If your answer to question number one is in the negative, would your response change if T. L. Scalawags, Inc. and Crow River Lanes shared common ownership or common manage- ment? JHS:dlp cc: Tom Dolder Crow River Lanes Sincerely yours, SCHAEFER LAW OFFICE By/ James H. Schaefer Hutchinson City Attorney • BID SUMMARY SHEET •SALE OF BY: HELD ON 0 BID #—!—. NET INTEREST COST: $ 523,768.75 NET INTEREST RATE:9.5665 % ACCOUNT MANAGER: MILLER SECURITIES, INC. Account Members: BID # 2 NET INTEREST COST: $ 530,317.00 ACCOUNT MANAGER: PIPER, JAFFRAY & HOPWOOD, INC. Account Members: NET INTEREST RATE:9.6861 % BID # 3 , NET INTEREST COST: $ 526,581.25 NET INTEREST RATE:9.6179 % • ACCOUNT MANAGER: DAIN BOSWORTH, INC. Account Members: BID # , NET INTEREST COST: $ NET INTEREST RATE: % ACCOUNT MANAGER: THE FIRST NATIONAL BANK OF ST. PAUL Account Members: BID # 4 NET INTEREST COST: $ 519,668.75 NET INTEREST RATE:9.4917 % ACCOUNT MANAGER: ALLISON— WILLIAMS COMPANY Account Members: 0 IX BID SUMMARY Hutchinson, Minnesota Page 2 BID # 5 , NET INTEREST COST: $ 532,675.00 ACCOUNT MANAGER: CRONIN & MARCOTTE, INC. Account Members: F & M Marquette National Bank 0 NET INTEREST RATE: 9.7292 % BID #—L—, NET INTEREST COST: $ 532,178.13 NET INTEREST RATE: 9.720 % ACCOUNT MANAGER: FIRST NATIONAL BANK OF MINNEAPOLIS FIRST OF ST. PAUL Account Members: • BID # , NET INTEREST COST: $ NET INTEREST RATE: % • ACCOUNT MANAGER: AMERICAN NATIONAL BANK & TRUST COMPANY Account Members: BID # 7 NET INTEREST COST: $ 528,531.25 NET INTEREST RATE:9.6535 % ACCOUNT MANAGER: JURAN & MOODY, INC. Account Members: BID #--j—, NET INTEREST COST: $ 530,715.63 NET INTEREST RATE: 9.6934 % ACCOUNT MANAGER: MOORE, JURAN & COMPANY, INC. Account Members: Dougherty, Dawkins, Strand & Yost, Inc. E EHLERS AND ASSOCIATES, INC. 0 0 i CERTIFICATION OF MINUTES RELATING TO $500,000 GENERAL OBLIGATION RECREATION CENTER BONDS, SERIES 1984 Issuer: City of Hutchinson, Minnesota Governing body: City Council Kind, date, time and place of meeting: A regular meeting held on November 13, 1984, at 7:30 o'clock P.M., at the City Hall. Members present: Members absent: Documents attached: Minutes of said meeting (including): 1 through 13 RESOLUTION NO. 7914 RESOLUTION RELATING TO $500,000 GENERAL OBLIGATION RECREATION CENTER BONDS, SERIES 1984; AWARDING THE SALE, FIXING THE FORM AND DETAILS, AND PROVIDING FOR THE EXECUTION AND DELIVERY THEREOF AND SECURITY THEREFOR I, the undersigned, being the duly qualified and acting recording officer of the public corporation issuing the obligations referred to in the title of this certificate, certify that the documents attached hereto, as described above, have been carefully compared with the original records of the corporation in my legal custody, from which they have been transcribed; that the documents are a correct and complete transcript of the minutes of a meeting of the governing body of the corporation, and correct and complete copies of all resolutions and other actions taken and of all documents approved by the governing body at the meeting, insofar as they relate to the obligations; and that the meeting was duly held by the governing body at the time and place and was attended throughout by the members indicated above, pursuant to call and notice given as required by law. WITNESS my hand officially as such recording officer this 14th day of November, 1984. Gary D. Plotz City Administrator I M� 0 0 The City Administrator presented affidavits showing 9 publication in a legal newspaper having a general circulation in the City and in a daily or weekly periodical published in a Minnesota city of the first class or its metropolitan area, which circulates throughout the state and furnishes financial news as a part of its service, of notice of sale of $500,000 General Obligation Recreation Center Bonds, Series 1984, of the City, for which bids were to be considered at this meeting in accordance with Resolution No. 7897 adopted by the City Council on October 23, 1984. Said affidavits were examined, found to comply with the provisions of Minnesota Statutes, Chapter 475, and were approved and ordered placed on file in the office of the City Administrator. It was reported that sealed bids were received at the office of the City Administrator prior to 3:00 P.M., Central Time on November 13, 1984, pursuant to said notice of sale. The bids have been opened, read and tabulated, and the highest and best bid of each bidder was found to be as follows: Bid For Interest Total Interest Cost Name of Bidder Principal Rates - Net Average Rate 0 0 0 0 Member introduced the following 0 0 resolution and moved its adoption: RESOLUTION NO. 7914 RESOLUTION RELATING TO $500,000 GENERAL OBLIGATION RECREATION CENTER BONDS, SERIES 1984; AWARDING THE SALE, FIXING THE FORM AND DETAILS, AND PROVIDING FOR THE EXECUTION AND DELIVERY THEREOF AND SECURITY THEREFOR BE IT RESOLVED by the City Council (the Council) of the City of Hutchinson, McLeod County, Minnesota (the City), as follows: Section 1. Authorization and Sale. 1.01. Authorization. This Council, under the authority of Minnesota Statutes, Chapter 475, and pursuant to Resolution No. 7897 adopted on October 23, 1984 determined that it is necessary and expedient for the City to issue and sell its General Obligation Recreation Center Bonds, Series 1984 (the Bonds) in the principal amount of $500,000 to defray a portion of the expense to be incurred and estimated to be incurred by the City in constructing a recreational facility and outdoor swimming pool, including every item of costs of the kinds authorized in Minnesota Statutes, Section 475.65, $8,000 of such amount representing interest as provided in Minnesota Statutes, Section 475.56. 1.02. Award of Sale. Notice of sale of the Bonds has been duly published, and the Council has publicly received and considered all sealed bids presented in conformity with the notice. The most favorable of such bids is ascertained to be that of , of and associates, to purchase the Bonds at a price of $ plus accrued interest on all Bonds to the date of delivery and payment, and upon the further terms and conditions set forth in this resolution. The Mayor and City Administrator are authorized and directed to endorse an acceptance on both copies of the bid and to send one copy to the bidder. The City Administrator is directed to retain the good faith check of said bidder pending delivery of the Bonds and payment therefor, and the good faith checks of the other bidders shall be returned to them forthwith. 1.03. Issuance of Bonds. All acts, conditions and things which are required by the Constitution and laws of the 0 State of Minnesota to be done, to performed precedent to and in the having been done, existing, having performed, it is now necessary for the form and terms of the Bonds, t and to issue the Bonds forthwith. El exist, to happen and to be valid issuance of the Bonds happened and having been this Council to establish o provide security therefor Section 2. Form of Bonds. The Bonds shall be prepared in substantially the following form: -2- i 0 0 0 0 (Face of the Bonds] Number R- Rate UNITED STATES OF AMERICA STATE OF MINNESOTA COUNTY OF MCLEOD CITY OF HUTCHINSON GENERAL OBLIGATION RECREATION CENTER BOND, SERIES 1984 Maturity Date REGISTERED OWNER: Date of Original Issue CUSIP December 1, 1984 SEE REVERSE SIDE FOR CERTAIN DEFINITIONS PRINCIPAL AMOUNT: DOLLARS KNOW ALL MEN BY THESE PRESENTS that the City of Hutchinson, McLeod County, Minnesota (the City), acknowledges itself to be indebted and, for value received, hereby promises to pay to the registered owner named above, or registered assigns, the principal sum specified above, on the maturity date specified above, with interest thereon from the date hereof at the annual rate specified above, payable on March 1 and September 1 in each year, commencing September 1, 1985, to the person in whose name this Bond is registered at the close of business on the 15th day (whether or not a business day) of the immediately preceding month, all subject to the provisions referred to herein with respect to the redemption of the principal of this Bond before maturity. The interest hereon and, upon presentation and surrender hereof, the principal hereof are payable in lawful money of the United States of America by check or draft of , in as Bond Registrar, Transfer Agent and Paying Agent (the Bond Registrar), or its successor designated under the Resolution described herein. For the prompt and full payment of such principal and interest as the same become due, the full faith, credit and taxing powers of the City are hereby irrevocably pledged. Additional provisions of this Bond are contained on the reverse hereof and such provisions shall for all purposes have the same effect as though fully set forth hereon. -3- 0 0 This Bond shall not be valid or become obligatory for any purpose or be entitled to any security or benefit under the Resolution until the Certificate of Authentication hereon shall have been executed by the Bond Registrar by manual signature of one of its authorized representatives. IN WITNESS WHEREOF, the City of Hutchinson, McLeod County, State of Minnesota, by its City Council, has caused this Bond to be executed by the facsimile signatures of the Mayor and the City Administrator and by a printed facsimile of the official seal of the City. Dated: (Facsimile Signature) (Facsimile Signature) City Administrator Mayor (Facsimile Seal) CERTIFICATE OF AUTHENTICATION This is one of the Bonds delivered pursuant to the Resolution mentioned within. • By Authorized Representative (Reverse of the Bonds] This Bond is one of an issue in the aggregate principal amount of $500,000 (the Bonds), issued pursuant to a resolution adopted by the City Council on November 13, 1984 (the Resolution) to finance a portion of the cost of the construction of a recreation center and outdoor swimming pool in the City and is issued pursuant to and in full conformity with the provisions of the Constitution and laws of the State of Minnesota thereunto enabling, including Minnesota Statutes, Chapter 475. The Bonds are issuable only as fully registered bonds, in denominations of $5,000 or any multiple thereof, of single maturities. 0 -4- 0 9 Bonds maturing in the years 1987 through 1993 are payable on their respective stated maturity dates without option of prior payment, but Bonds having stated maturity dates in the years 1994 through 2002 are each subject to redemption and prepayment, at the option of the City and in inverse order of maturities and by lot, assigned in proportion to their principal amount, within any maturity, on March 1, 1993 and on any interest payment date thereafter, at a price equal to the principal amount thereof to be redeemed plus interest accrued to the date of redemption. At least thirty days prior to the date set for redemption of any Bond, notice of the call for redemption will be published in a daily or weekly periodical, published in a Minnesota city of the first class or its metropolitan area, which circulates throughout the state and furnishes financial news as a part of its service, and will be mailed to the Bond Registrar and to the registered owner of each Bond to be redeemed at his address appearing in the Bond Register, but no defect in or failure to give such mailed notice of redemption shall affect the validity of proceedings for the redemption of any Bond. Upon partial redemption of any Bond, a new Bond or Bonds will be delivered to the registered owner without charge, representing the remaining principal amount outstanding. As provided in the Resolution and subject to certain limitations set forth therein, this Bond is transferable upon the books of the City at the principal office of the Bond Registrar, by the registered owner hereof in person or by his attorney duly authorized in writing upon surrender hereof together with a written instrument of transfer satisfactory to the Bond Registrar, duly executed by the registered owner or his attorney; and may also be surrendered in exchange for Bonds of other authorized denominations. Upon such transfer or exchange, the City will cause a new Bond or Bonds to be issued in the name of the transferee or registered owner, of the same aggregate principal amount, bearing interest at the same rate and maturing on the same date, subject to reimbursement for any tax, fee or governmental charge required to be paid with respect to such transfer or exchange. The City and the Bond Registrar may deem and treat the person in whose name this Bond is registered as the absolute owner hereof, whether this Bond is overdue or not, for the purpose of receiving payment and for all other purposes, and neither the City nor the Bond Registrar shall be affected by any notice to the contrary. IT IS HEREBY CERTIFIED, RECITED, COVENANTED AND AGREED that all acts, conditions and things required by the Constitution and laws of the State of Minnesota to be done, to -5- 0 0 exist, to happen and to be performed precedent to and in the issuance of this Bond in order to make it a valid and binding general obligation of the City according to its terms have been done, do exist, have happened and have been performed in regular and due form as so required; that prior to the issuance hereof direct, annual, irrepealable ad valorem tax has been duly levied upon all taxable property within the City for the years and in the amounts required to produce sums not less than five percent in excess of the principal of and interest on the Bonds as such principal and interest respectively become due, and additional ad valorem taxes, if necessary, will be levied upon all taxable property in the City without limitation as to rate or amount; and that the issuance of this Bond does not cause the indebtedness of the City to exceed any charter, constitutional or statutory limitation. The following abbreviations, when used in the inscription on the face of this Bond, shall be construed as though they were written out in full according to the applicable laws or regulations: TEN COM -- as tenants UNIF GIFT MIN ACT..... Custodian..... in common (Cust) (Minor) TEN ENT -- as tenants by the entireties under Uniform Gifts to JT TEN -- as joint tenants Minors with right of survivorship and Act ...................... not as tenants in (State) common Additional abbreviations may also be used, though not in the above list. • C=- 0 i i • ASSIGNMENT FOR VALUE RECEIVED, the undersigned hereby sells, assigns and transfers unto the within Bond and all rights thereunder, and hereby irrevocably constitutes and appoints attorney to transfer the within Bond on the books kept for registration thereof, with full power of substitution in the premises. Dated: PLEASE INSERT SOCIAL SECURITY OR OTHER IDENTIFYING NUMBER OF ASSIGNEE: NOTICE: The signature to this assignment must correspond with the name as it appears upon the face of the within Bond in every particular, without alteration or any change whatsoever. Signature(s) must be guaranteed by a commercial bank or trust company or by a brokerage firm having a membership in one of the major stock exchanges. Section 3. Bond Terms, Execution and Delivery• 3.01. Maturities, Interest Rates, Denominations, Payment. The City shall forthwith issue and deliver the Bonds, which shall be denominated "General Obligation Recreation Center Bonds, Series 1984." The Bonds shall be issuable in the denomination of $5,000 each or any integral multiple thereof, shall mature on March 1 in the years and amounts set forth below, and Bonds maturing in such years and amounts shall bear interest from date of issue until paid or duly called for redemption at the rates per annum shown opposite such years and amounts as follows: Year Amount Rate Year Amount Rate 1987 $25,000 1995 $25,000 1988 25,000 1996 25,000 1989 25,000 1997 25,000 1990 25,000 1998 25,000 1991 25,000 1999 50,000 1992 25,000 2000 5Q,000 1993 25,000 2001 50,000 1994 25,000 2002 50',000 The Bonds shall be issuable only in.fully registered form. The interest thereon.and, upon surrender of each Bond, -7- 0 1 the principal amount thereof, shall be payable by check or draft issued by the Registrar described herein. 3.02. Interest Payment Dates. The interest on the Bonds shall be payable on March 1 and September 1 in each year, commencing September 1, 1985, to the owner of record thereof as of the close of business on the fifteenth day of the immediately preceding month, whether or not such day is a business day. 3.03. Registration. The City shall appoint, and shall maintain, a bond registrar, transfer agent and paying agent (the Registrar). The effect of registration and the rights and duties of the City and the Registrar with respect thereto shall be as follows: (a) Register. The Registrar shall keep at its principal corporate trust office a bond register in which the Registrar shall provide for the registration of ownership of Bonds and the registration of transfers and exchanges of Bonds entitled to be registered, transferred or exchanged. (b) Transfer of Bonds. Upon surrender for transfer of any Bond duly endorsed by the registered owner thereof or accompanied by a written instrument of transfer, in form satisfactory to the Registrar, duly executed by the registered owner thereof or by an attorney duly authorized by the registered owner in writing, the Registrar shall authenticate and deliver, in the name of the designated transferee or transferees, one or more new Bonds of a like aggregate principal amount and maturity, as requested by the transferor. The Registrar may, however, close the books for registration of any transfer after the fifteenth day of the month preceding each interest payment date and until such interest payment date. (c) Exchange of Bonds. Whenever any Bond is surrendered by the registered owner for exchange, the Registrar shall authenticate and deliver one or more new Bonds of a like aggregate principal amount and maturity, as requested by the registered owner or the owner's attorney duly authorized in writing. (d) Cancellation. All Bonds surrendered upon any transfer or exchange shall be promptly cancelled by the Registrar and thereafter disposed of as directed by the City. • �J 0 0 0 . (e) Improper or Unauthorized Transfer. When any Bond is presented to the Registrar for transfer, the Registrar may refuse to transfer the same until it is satisfied that the endorsement on such Bond or separate instrument of transfer is legally authorized. The Registrar shall incur no liability for its refusal, in good faith, to make transfers which it, in its judgment, deems improper or unauthorized. (f) Persons Deemed Owners. The City and the Registrar may treat the person in whose name any Bond is at any time registered in the bond register as the absolute owner of such Bond, whether such Bond shall be overdue or not, for the purpose of receiving payment of, or on account of, the principal of and interest on such Bond and for all other purposes, and all such payments so made to any such registered owner or upon the owner's order shall be valid and effectual to satisfy and discharge the liability of the City upon such Bond to the extent of the sum or sums so paid. (g) Taxes, Fees and Charges. For every transfer or exchange of Bonds, the Registrar may impose a charge upon the owner thereof sufficient to reimburse the Registrar for any tax, fee or other governmental charge required to be paid with respect to such transfer or exchange. (h) Mutilated, Lost, Stolen or Destroyed Bonds. In case any Bond shall become mutilated or be ;lost, stolen or destroyed, the Registrar shall deliver a new Bond of like amount, number, maturity date and tenor in exchange and substitution for and upon cancellation of any such mutilated Bond or in lieu of and in substitution for any such Bond lost, stolen or destroyed, upon the payment of the reasonable expenses and charges of the Registrar in connection therewith; and, in the case of a Bond lost, stolen or destroyed, upon filing with the Registrar of evidence satisfactory to it that such Bond was lost, stolen or destroyed, and of the ownership thereof, and upon furnishing to the Registrar of an appropriate bond or indemnity in form, substance and amount satisfactory to it, in which both the City and the Registrar shall be named as obligees. All Bonds so surrendered to the.Registrar shall be cancelled by it and evidence of such cancellation shall be given to the City. If the mutilated, lost, stolen or destroyed Bond has already matured or been called for redemption in accordance with its terms, it shall not be necessary to issue a new Bond prior to payment. . (i) Dating of Bonds. Each Bond shall be dated by the Registrar as of the date of its authentication. • 0 3.04. Appointment of Initial Registrar. The City . hereby appoints , as the initial Registrar. The Mayor and the City Administrator are authorized to execute and deliver, on behalf of the City, a contract with , as Registrar. Upon merger or consolidation of the Registrar with another corporation, if the resulting corporation is a bank or trust company authorized by law to conduct such business, such corporation shall be authorized to act as successor Registrar. The City agrees to pay the reasonable and customary charges of the Registrar for the services performed. The City reserves the right to remove any Registrar upon thirty (30) days' notice and upon the appointment of a successor Registrar, in which event the predecessor Registrar shall deliver all cash and Bonds in its possession to the successor Registrar and shall deliver the bond register to the successor Registrar. On or before each interest payment date, without further order of this Council, the City Administrator shall transmit to the Registrar, from the 1984 General Obligation Recreation Center Bond Fund described in Section 4.01 hereof, moneys sufficient for the payment of all principal and interest due on the Bonds on such interest payment date. 3.05. Redemption. Bonds maturing in the years 1987 through 1993 shall not be subject to redemption prior to maturity, but Bonds maturing in the years 1994 through 2002 • shall each be subject to redemption and prepayment, at the option of the City, in inverse order of maturities and, within any maturity, in $5,000 principal amounts selected by the Registrar by lot, on March 1, 1993 and on any interest payment date thereafter at a price equal to the principal amount thereof to be redeemed plus interest accrued to the date of redemption. At least thirty days prior to the date set for redemption of any Bond, the City Administrator shall cause notice of the call for redemption to be published in a daily or weekly periodical published in a Minnesota city of the first class or its metropolitan area, which circulates throughout the state and furnishes financial news as a part of its service, and to be mailed to the Registrar and to the registered owner of each Bond to be redeemed, but no defect in or failure to give such mailed notice of redemption shall affect the validity of proceedings for the redemption of any Bond not affected by such defect or failure. 3.06. Preparation and Delivery. The Bonds shall be prepared under the direction of the City Administrator and shall be executed on behalf of the City by the signatures of the Mayor and the City Administrator, and shall be sealed with the official corporate seal of the City; provided that said signatures and the corporate seal may be printed, engraved, or 0 -10- f • lithographed facsimiles thereof. In case any officer whose signature, or a facsimile of whose signature, shall appear on -- the Bonds shall cease to be such officer before the delivery of any Bond, such signature or facsimile shall nevertheless be valid and sufficient for all purposes, the same as if such officer had remained in office until delivery. Notwithstanding such execution, no Bond shall be valid or obligatory for any purpose or entitled to any security or benefit under this resolution unless and until a certificate of authentication on such Bond has been duly executed by the manual signature of an authorized representative of the Registrar. Certificates of authentication on different Bonds need not be signed by the - same representative. The executed certificate of authentication on each Bond shall be conclusive evidence that it has been authenticated and delivered under this resolution. When the Bonds have been so executed and authenticated, they shall be delivered by the City Administrator to the purchaser thereof upon payment of the purchase price in accordance with the contract of sale heretofore made and executed, and the purchaser shall not be obligated to see to the application of the purchase price. Section 4. Security Provisions. 4.01. 1984 General Obligation Recreation Center Bond .. Fund. So long as any of the Bonds are outstanding and any principal of or interest thereon unpaid, the City Administrator shall maintain a separate and special 1984 General Obligation Recreation Center Bond Fund (the Bond Fund) to be used for no purpose other than the payment of the principal of and interest on the Bonds, provided that if any payment of principal and interest shall become due when there is not sufficient money in the Bond Fund therefor, the City Administrator shall nevertheless provide sufficient moneys from any funds of the City which are available for that purpose, and such other funds shall be reimbursed from the proceeds of the taxes levied pursuant to this resolution and all other money received for or appropriated to the payment of principal of and interest on the Bonds. 4.02. Ad Valorem Taxes. The full faith and credit and taxing powers of the City are irrevocably pledged for the prompt and full payment of the principal of and interest in the Bonds as the same become respectively due. For the purpose' there is hereby levied upon all of the taxable property of the City a direct, annual ad valorem tax, which shall be spread upon the tax rolls prepared in each of the following years and collected with other taxes in the following years and amounts as follows: -11- •. • Levy Collection Year Year Amount 1984 1985 1985 1986 1986 1987 1987 1988 1988 1989 1989 1990 1990 1991 1991 1992 1992, 1993 1993 1994 1994 1995 1995 1996 1996 1997 1997 1998 1998 1999 1999 2000 2000 2001 The foregoing tax levies are such that if collected in full they will produce at least five percent (5 %) in excess of the amount needed to pay when due the principal of and interest on the Bonds. This tax shall be irrevocably appropriated to the Bond Fund as long as any of the Bonds are outstanding and • unpaid; provided that the City reserves the right and power to reduce the levies in the manner and to the extent permitted by Minnesota Statutes, Section 475.61. Section 5. of Pr r ication 5.01. County Auditor Registration. The City Administrator is hereby authorized and directed to file a certified copy of this resolution with the County Auditor of McLeod County, together with such other information as the County Auditor shall require, and to obtain from said County Auditor a certificate that the Bonds have been entered on his bond register and the taxes described in Section 4.02 hereof have been levied as required by law. 5.02. Certification of Proceedings. The officers of the City and the County Auditor of McLeod County are hereby authorized and directed to prepare and furnish to the purchaser of the Bonds and to Dorsey & Whitney, Bond Counsel, certified copies of all proceedings and records of the City, and such other-affidavits, certificates and information as may be required to show the facts relating to the legality and marketability of the Bonds as the same appear from the books -12- •. • . and records under their custody and control or as otherwise known to them, and all such certified copies, certificates and affidavits, including any heretofore furnished, shall be deemed representations of the City as to the facts recited therein. s 5.03. (a) Covenants. The City covenants and agrees with the holders from time to time of the Bonds that it will not take or permit to be taken by any of its officers, employees or agents any action which would cause the interest on the Bonds to become subject to taxation under the Internal Revenue Code of 1954, as amended (the Code), and the Treasury Regulations promulgated thereunder (the Regulations), and - covenants to take any and all actions within its powers to ensure that the interest on the Bonds will not become subject to taxation under the Code and the Regulations. (b) Investment of Moneys on Deposit in Bond Fund. The City Administrator shall ascertain monthly the amount on deposit in the Bond Fund. If the amount on deposit therein ever exceeds by more than $75,000 the aggregate amount of principal and interest due and payable from the Bond Fund within the next succeeding 12 months, plus a reasonable carryover amount not exceeding the greater of one year's earnings on the Bond Fund or one - twelfth of the annual debt service payable therefrom, such excess shall be used to prepay and redeem Bonds or shall be invested at a yield less than or equal to the yield on the Bonds, based upon their amounts, maturities and interest rates on their date of issue, computed by the actuarial method. The City reserves the right to amend the provisions of this Section 5.03(b) at any time, whether prior to or after the delivery of the Bonds, if and to the extent that this Council determines that the provisions of this Section 5.03(b) are not necessary in order to ensure that the Bonds are not "arbitrage bonds" within the meaning of Section 103(c) of the Code and Regulations. (c) Arbitrage Certification. The Mayor and City Administrator, being the officers of the City charged with the responsibility for issuing the Bonds pursuant to this resolution, are authorized and directed to execute and deliver to the purchaser thereof a certificate in accordance with the provisions of Section 103(c) of the Code, and Sections 1.103 -13, 1.103 -14 and 1.103 -15 of the Regulations, stating the facts, estimates and circumstances in existence on the date of issue and delivery of the Bonds which make it reasonable to expect that the proceeds of the Bonds will not be used in a -13- 0. • manner that would cause the Bonds to be arbitrage bonds within . the meaning of the Code and Regulations. Attest: City Administrator Mayor The motion for the adoption of the foregoing resolution was duly seconded by Member , and upon City vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, and was signed by the Mayor, whose signature was attested by . the City Administrator. -14- 0 0. COUNTY AUDITOR'S CERTIFICATE AS TO REGISTRATION OF BONDS AND TAX LEVY - CITY OF HUTCHINSON, MINNESOTA I, the undersigned, being the duly qualified and acting County Auditor of McLeod County, Minnesota, hereby certify that there has been filed in my office a certified copy of a resolution of the City Council of the City of Hutchinson, in said County, adopted November 13, 1984, awarding the sale, fixing the form and details and providing for the execution, delivery and security of $500,000 General Obligation Recreation Center Bonds, Series 1984, of the City, to be dated, as originally issued, as of December 1, 1984, and levying taxes for the payment of principal of and interest on said Bonds. _0 I further certify that said Bonds have been entered on my bond register and that the tax required by law for payment of said Bonds has been levied and filed as required by Minnesota Statutes, Section 475.61 to 475.63. WITNESS my hand and official seal this day of November, 1984. (SEAL) u McLeod County Auditor r • 0 AGREEMENT It is hereby agreed by and between Gladys Madson, as Personal Representative of the Estate of Louis Waller and the City of Hutchinson, a Municipal Corporation, that: 1. Lot Seven, Block One, Waller's Subdivision to the City of Hutchinson shall be sold. 2. The City of Hutchinson shall be reimbursed for the fair value of its improvements to said lots from the proceeds of said sale. 3• Any balance remaining after expenses of sale shall be divided equally between the Estate of Louis Waller, his heirs or assigns, and the City of Hutchinson. As and for consideration of this agreement Gladys Madson, as Personal Representative of the Estate of Louis Waller expressly waives any right, title, or reversionary interest said estate may have in said lot. Dated: OGT G1a s Madson Per anal Representative of the Estate of Louis Waller Dated: • Robert H. Stearns, Mayor Gary D. Plotz, Clerk I ,o, 0 A ��, X2345 Ao AFR+it�1`9'84 y�IY (Ay GED N By, ---------- - - - -- - ---- - - - - -- ��,.�:,� -- - - -- — - - - -- - -- -- -- — — - -- - -- ..�„ --- °`- ��.-- •- �..ct/- ��.__��J� _f.� __,rte' - - -- ��- c u�.,Csil � k i i S w Frank J. Fay O)Better Realty ' WN 1 land Gardens@ FRANK J. FAY REALTY INC. 126 Main South Hutchinson, Minnesota 55350 Telephone (612) 58 1 2425?g2> 0 ♦ a�r'� QCT1984 0 :MCF1Ocotber 24, 1984 VF.D w BY 4 i City of Hutchinson City Hall Hutchinson, M^I 55350 Attn: Mayor Robert Stearns City Council Members RE: Lot 15, Blod; 3, Selchaa- Jorgenson Subdivision excepting therefrom the East 4' thereof. Dear Mayor Stearns and ODmcil Members: We have sold the above rrentioned property to Rohland H. Schultz, 625 S. Dale Street, Hutchinson, Al 55350. in checking with the City Engineer, there is no water available to this • lot at the present time. We do hereby request that water and sewer be available to this lot by early spring, 1985, so it will be buildable immediately at that time. Please let me know when this work is completed or scheduled. Thank you for your consideration. very truly yours, Frank J. F U President FJF /gjb cc: Rohland H. Schultz Marlow Prieve • cl6g q'i LISTING CHART JUUL CONTRACTING CO.* �4FI a�� /� ✓G - !Vi /sae .�2ssa.L 5f y.. P ✓G y.. P ✓G 8a' �D.00 27" mN B GJn.00 LaAll- 'aorta u,.aetee .-b n 300.00 SocQ P a+r- .54orrr 5 er-f god 400 'B o _pZ� Zoo.ao So.o ?370 �� Gin U' S Gal- c a�/ !• c - 1.50.00 - 0 1 n a s c% o-•v Laf' �G - .{ - ` R33� 0 TO: The City of Hutch on • RE: Winter Storage /Spr g Burial We, the members of the Hutchinson Area Ministeral Association, feel that it is necessary to make our opinion known regarding the current situation of winter storage /spring burial. It is our understanding that the rate for spring /summer burials is $110.00 and that this increases to $350.00 during the winter months. We feel that this rate increase places a financial burden on those families who prefer to have winter burial rather than using the holding vault. Those with limited funds no not really have a choice in this matter and must use the holding vault instead of completing the funeral service. We feel that the normal grief process is hindered when the completion of the funeral service is interrupted. The Funeral itself is a process which guides the survivors toward the healthy resolution of their grief. The final step in the funeralization process is the rite of committal at the place of interment. This allows the survivors to say their final "good -bye" at an appropriate time in the normal grief process. This is known as a psychological and emotional "act of closure" and is an essential element in the grief process. When this is interrupted by reason of delayed interment as is the case in winter storage, an unnecessary psychological and emotional burden is placed on the survivors. There are a few families that do not have an objection to winter storage, but the majority of the families we encounter feel very strongly about the completion of the funeral service. We feel that both of these groups should have their preference readily available without penalty. We realize that there is extra expense involved in winter burials. We propose that an hourly rate be initiated during the winter months for grave opening and snow removal. We feel that a reasonable extra fee for the extra work involved would certainly be understandable and acceptable. As far as damages to grave markers and monuments that may occur during winter burials, we would like to suggest the use of a liability form to be signed by families who choose winter burials. Prevention of damage should not be a hindurance to winter burials as damage is just as likely to occur, if not more so, during spring interments when the ground is soft and weather conditions are often less than favorable. The City of Hutchinson surely must have insurance that covers misfortunes tha may occur on the cemetery property during the normal course of events. We know that you care about the families you deal with and we appreciate the concern and extra service you show toward families, particularly at such a difficult time as the death of someone loved. We as Pastors are working with these same families and We look toward you for guidance in resolving this situation in a way that regards the special concerns of the City of Hutchinson and families we both serve. Adopted by unanimous acclamation on October 2, 1954, and attested to by the following signatures. Rev. Eldon Albin Rev. Harry Kelm Rev. David Natwick, Jon Lindekugel Rev. Thor Skeie Rev. John Longley Rev. Darrel Thalman Rev. Gary Galchutt Rev. Kayton Palmer Rev. Gary Brooks Rev. Larry Baumann, John Harpel Elder Richard Coston Rev. Gerrit Molenaar Rev. Manley Swarthout Assembly of God Church Bethany Baptist Church Christ the King Lutheran Church Faith Lutheran Church First Congregational United Church Our Savior's Lutheran Church Peace Lutheran Church 6�8970�j Presbyterian Church (Silver Lak a� 41 Shalom Baptist Church M ^L St. Anastasia Catholic Church orT1984 Seventh Day Adventist Church o RECEIVED Vineyard Methodist Church N Wesleyan Church d'r`By "'" '— (612) 587.5151 JWJH3UTCHINSON, ITY OF HUTCHINSON WASHINGTON AVENUE WEST MINN. 55350 M E M O R A N D U M DATE: October 29, 1984 TO: Mayor and City Council — ----------------------- — — — — — — FROM: Ralph D. Neumann, Maintenance Operations Director— — — — — SUBJECT: Letter from Ministerial Association ---- - - - - -- --------------------- In response to the correspondence regarding winter burial rates, I would like to offer this information for your consideration. During the year 1971, the Hutchinson City Council authorized the construction • of a winter storage vault for the price of approximately $23,000. This was done because of the difficulty in locating grave sites when the ground is covered with snow. The difficulty in digging graves when the ground is frozen with our small 1956 Ford backhoe, the danger of damaging unseen monuments and head stones cov- ered by wind - driven snow, the extra manpower and man hours involved, and the ad- ditional equipment needed. According to Fred Roberts, there was no opposition at that time. Effective January 1972 the City Council established a winter interment rate at $225.00. This rate was in effect for nine years, consequently after a review of Oakland Cemetery rates was made, a request was made to the City Council adjust- ing all cemetery charges and a rate of $350.00 for winter interment was made ef- fective January 1, 1981. Under no circumstances have we refused winter burials. Some of the neighboring communities have a policy of absolutely no winter interments. We are giving the families an option of having burial during the winter or in the spring. I am sure there are cases where families would prefer (regardless of cost) spring in- terment because of blizzard conditions, uncertainty of weather conditions for out of town travelers. However, I am sure there are some families that would prefer winter interment but cannot afford the extra costs. Justification for charging an additional amount during the winter months can be seen in the following facts. On the average a summer opening requires four man hours plus equipment. An average winter opening requires about 20 man hours plus . additional equipment such as snowblower, snow plow, air compressor and jack ham- mer plus our regular equipment of backhoe and dump truck. Also, the fill for the grave has to be stored in a heated building over night to keep it from freezing. Many times during the winter the grave site has to be cleaned a second time before the funeral because of blowing snow. Conditions can be very difficult in the older sections of the cemetery because of • the closeness of monuments and abundance of trees which create an obstacle course in reaching the grave site. All flat head stones and lot markers must be found buried under the snow. Fortunately the City has insurance covering damage to markers and monuments. During the past three winters, our records show the following: DELAYED WINTER INTERMENT INTUDENT 1983 -84 13 7 1982 -83 16 8 1981 -82 8 9 It would appear the City has five alternatives: 1. Retain the current price structure. 2. Have a hourly rate during winter months. This does not appear as being fair since some families would pay over $350 and others less depending on conditions. Also, the funeral director cannot give the family a firm . price. 3. Raise the summer rate high enough to cover the additional winter costs. This is penalizing the summer interments. In effect, have the same costs year round. 4. Lower the winter rates to $300. This would be a $75 increase over the past 12 years. 5. Lower the winter rate to $290 (minus $60) and raise the summer rate to $130 weekdays (plus $20) and $150 weekends (plus $10). By using this formula, if all winter interments take place instead of storage, there would be a break - even point for the City. A recent state survey showed the summer average grave opening to be $241 so we would be well in line for summer openings. We recognize this is a very difficult time in the lives of the families involved. However, these rates have been in effect for four years without any.apparent op- position until now. /ms (�1) 587 -5151 NUTIH' CITY OF HUTCHINSON • 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: October 15th, 1984 TO: Mayor and City Council FROM: Director of Engineering RE: Watermain As per your action on July 10, 1984, I submit the following data: 1. No. 1 Map showing existing services 2. No. 2 Map showing proposed main • 3. Data submitted July 3, 1984 4. Engineer's Report A Resolution Ordering Report and a Resolution Accepting Report and Ordering Hearing is required. The main on Huron Street was extended to serve Lot 10 in Block 21 and Lot 1 in Block 22, some years ago. The property owners paid for the extension. Mr. Kenneth Norton has requested permission to move a house onto Lot 3, Block 22, which would be served by the proposed 6" watermain construction. Marlow V. Priebe Director of Engineering MVP /pV attachments . cc: Ralph Neumann Dick Nagy Cal Rice q- CL 61•5iJ7 • HUTCH CIY Y OF Diu% CA "HYSON 37 WASHINGTON AVENUE WEST -- - - ! HUTCYIft'SON, MiNN. 55350 M E M 0 DATE: July 3rd, 1984 TO: Mayor and City Council FROM: Director of Engineering RE: Watermain Improvement for Block 21, S 1/2 City The estimated cost for installing Watermain on Ontario Street, Huron Street and Third Avenue S.E. is $22,400.00. Only Lot 10 in that Block has been assessed for Watermain and the City owns Lot 5. The estimated cost per front foot of line is $9.10. I recommend the City consider assessing the cost of a new water service and $4.55 per front foot of the main. Based on 66' front, the total estimated cost Per lot would be $700.00. The total estimated assessable cost for the remaining 8 lots is $5,600, and the City cost would be $16,800. ;A X21- P,,,, �,/, Marlow V. Priebe Director of Engineering Np /pv 82 5 0 • 66 W N W N 6 F. i ! 66 66 66 66— [_Z6 66 66 "66 O 01 .v co W N _ N N P W N N 66 66. 66 66 f6 66 66 66 66 HURON 66 66 66 66 6.6 Brt5 I jnE 6�+ f. (. 16` 66 m Im Cti i I I OD �� I H —4 co Ep _ O N IN O ♦ 1 Q1 I V 1 A.I I lei I� - I 4 N NI __ _ —_ _. m __ _. I__ y♦ No do I I JFD N I 1 1 NI `U' 1W � N Ff. I 66 E 6 I .6 66 1 66 1 66 66 71-6 82.5 ONTARIO loop� STREET 6( I 6 6 1 —67 —1� V . I 66 I 66 I 66 I 6 166 1N� Iw fI W N N , . j 66 -1_66 166 66 6 — STREET 66T6 66 66 6 � m m Im br tT"— N N _ 8 2.5 Q N 66 66 6.6 66 66 N 0) V ao (D O N N C" W N N 6f, 66 66 66 66 HURON 66 1 66 role 66 1 66 1 66 ION I00 N -A I W N N 66 66 l 6E_ 66 66 .10 r 66 66 I 66 I 6b 166 #01 I I"c" I N 1 CO 1 �f II 10 L_ i_ I. •I'� I I '� al - - -- -- —'m 1� 1w �I .N I W N — fop I j 66 -1 -66 1 66 66 66 *, i 66 66 66 66 66 82.5 I �0h6� 6f� i f: 66 i 66 i 82.1 0 % 1 0 • f , N m v ao (n O N I[ rn I v I ��� 1� If • 1 IN I 00 NI i ' I f ". ( 66 -E 11 -1- 66 u6 '0* L 66 I 66 1 66 66 66 66 6 6 66 66 66 m m ° m f o 66 66 co W O N fi m m O1 O1 4 N r lip ONTARIO �� STREETL_ I b i. 1 6 6 1 6 f: —1,001 • 0 f o 66 66 66 6 6 66 4 N r lip ONTARIO �� STREETL_ I b i. 1 6 6 1 6 f: —1,001 • 0 W- 0 e 12)557.3151 CITY OF I: UY CHIP.SON 37 WAS`J NGTON AVENUE WEST HUTC -,NSO,N, f� "14N. 55,350 M E M O R A N D U M DATE: - - - jUne_19 ,1984 -.- - - _ TO: - - -Marlow_ Priebe- - - - _ - - - - - - - - - - - - - - - - - - FROM: - - - Richard -Nasgy- - - - - - - - - - - _ SUBJECT: _-- Wa- te-r- Ma- ialDsta-1 1at_iu---------- - - - --- - Water department personnel have discovered that almost all properties using city water on Block 21, S.1 /2 City are hooked up to one single service line and curb stop. This causes numerous problems for city staff due to delinquent water accounts and inconvenience to the residents of the area. It is the recommendation of city staff that the water main improvement project for the area be moved up as soon as it is practical and separate services and curb stops provided for each property. Properties effected are: cc Ken Merrill Ralph Neumann 630 & 646 2nd Ave. S.E. (Duplex) 605 & 607 3rd Ave. S.E. (Duplex) 615 3rd Ave. S.E. 118 Ontario St. (Multi Dwelling) 136 Ontario Street 224 Huron DATE: TO: FROM: • ENGINEER'S REPORT • CITY OF HUTCHINSON October 15th, 1984 Mayor and City Council Director of Engineerinig SUBJECT: Watermain Improvement Project Gentlemen: I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on the 27th day of November, 1984. PROJECT N0. 85- 01 -33: Construction of Watermain & Appurtenances on Ontario Street, Third Avenue S.E. & Huron Street Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest TOTAL---- - - - - -- Assessable Cost Deferred Assessable Cost $_ 17,900 1,600 1.600 1,300 - - - - - -$ 22,400 $ 5,600 to City Cost 16.800 TOTAL--- --- -- ----- ---- ----- -- --- - - ---$ 22,400 • • Respectfully submitted,, /lip c CCU 21_tc�L�( Marlow V. Priebe Director of Engineering . MVP /pv 0 0 RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT • PROJECT NO. 85 -01 -33 Resolution No. 7916 WHEREAS, it is proposed to improve Ontario Street, Third Avenue S.E. and Huron Street by construction of Watermain and Appurtenances and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: That the proposed improvement be referred to Marlow V. Priebe for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connectiop with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the council this 13th day of November, 1984. . Mayor Clerk • i • RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT PROJECT N0. 85 -01 -33 RESOLUTION NO. 7917 WHEREAS, pursuant to resolution of the Council adopted October 23rd, 1984, a report has been prepared by Marlow V. Priebe with reference to the improvement of Ontario Street, Third Avenue S.E. and Huron Street by the construction of Watermain and Appurtenances, and this report was received by the council on October 23rd, 1984, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The council will consider the improvement of such street in accordance with the report and the assessment of benefited property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $22,400.00. 2. A public hearing shall be held on such proposed improvement on the 27th day of November, 1984, in the Council Chambers of the City Hall at 8 :00 P.M. and the clerk shall give mailed and published notice of such hearing and improvement as required by law. Adopted by the council this 13th day of November, 1984. • Mayor Clerk ' 0 (6 587.5151 f/UTCH' CITY OF HUTCHINSON . 31 WASHINGTON AVENUE WEST / HUTCH/NSON, MINN. 55350 M E M 0 DATE: October 8th, 1984 TO: Mayor and City Council FROM: Director of Engineering RE: Ground Storage Reservoir Water Treatment Plant Attached is a copy of the repair cost report submitted by RCM. It is my opinion that Alternate No. 2 should be considered for two reasons: 1. Initial repair cost is less. • 2. Long term maintenance will be less. Subsequent to selection of repair, authorization to proceed with design will be required. MVP /pv attachment cc: Ralph Neumann Dick Nagy • / i `M Marlow V. Priebe Director of Engineering 9 --e,., August 14, 1984 City of Hutchinson City Hall 37 Washington Avenue West Hutchinson, MN 55350 Attn: Mr. Marlow Priebe, City Engineer RE: GROUND STORAGE RESERVOIR Dear Mr. Priebe: As per your request, we are submitting a progress report including two repair alternates with estimated costs for repairs to the ground storage reservoir located at the Hutchinson water treatment plant. As discussed in our previous report, it is our opinion that some of the cracks in the top slab and walls are probably due to drying shrinkage of arr carr o0 the concrete during curing and the remainder are due to the slab being associates, associates, inc. subjected to c y. ] cycles of temperature extremes. Since cracks due to drying hneers shrinkage are a one -time event, once the cracks are repaired the surveyors problem is solved. However, cracks caused by thermal movement due to temperature cycles and thawing and freezing of trapped water, are a continual problem. The only solution is to reduce the number of } temperature cycles, to reduce the temperature extremes, and to prevent water from entering the slab. The method to accomplish this, is to add insulation and waterproofing over the tank slab and wall perimeter. Based upon the existing structural drawings of the reservoir, concrete core tests, and mathematical structural analysis, it has been determined that the existing tank top slab is able to carry present loads only. The concrete slab is inadequate to support the new insulation, roofing, ballast, and walkway system of Alternate #1 or the soil loads of Alternate #2, in addition to anticipated snow loads. A new concrete slab and related column work will be necessary to support the additional roof loads regardless of which alternate is chosen. By adding this new • concrete slab it will not be necessary to repair the cracks of the roof slab. Columns have to be added because the existing columns and first street south post pos t office box 730 footings will be unable to support the new loads. g hopkins, minnesota 55343 612- 935 -6901 Hutchon Ground Storage Reservoir 49 August 14, 1984 Page 2 0 The walls (both outer and inner rings) of the reservoir, if reinforced according to the drawings, appear to be capable of supporting present water and soil loads as well as forces due to existing and new loads from the top slab. The only anticipated work to be done on the walls is to repair the cracks near the top by injecting an epoxy -resin adhesive. Based upon groundwater levels in soil borings taken by Braun Engineering and Testing at the site, it has been found that the base slab is not adequate to resist the present groundwater uplift forces when the tank is empty. It is our opinion that the tank should be modified to be structurally adequate to resist these uplift forces when the tank is empty. The reservoir should not have to rely on being partially filled at all times to counteract these forces. A new concrete structural slab and related work is required to resist the groundwater forces. Also, this new concrete slab should solve the leaking base slab problem that now exists. • In addition to the repairs to the tank, in Alternate #1 we have added installation of chain link fencing to the cost estimate. This fencing, as per your recommendation, will help to prevent vandalism to the new roof system on the reservoir. Alternate #2 is based upon your excellent suggestion of placing soil over the tank to prevent vandalism and to act as additional dead load to counteract the groundwater uplift forces. The new concrete base slab thickness required for Alternate #2 will be less than that required for Alternate #1 due to the additional dead load of the soil placed on the top slab. The descriptions of the two repair alternates, including cost estimates, are as follows: • Hutchitn Ground Storage Reservoir • August 14, 1984 Page 3 Alternate /i1: Removal of existing wood- framed building and concrete pump pads; new concrete slab on roof; insulation, roofing, and ballast on roof; perimeter insulation and aluminum siding on exposed wall areas; new columns within the tank; new concrete slab at the bottom of the tank; repair of cracks in tank walls; miscellaneous modifications to valve operators on the roof; new access hatch and related work to ladders; chain link fencing around the tank; Cost Estimates: $165,000 ( + / -) Alternate #2: Removal of existing wood- framed building and concrete pump pads; - new concrete slab on roof; insulation and waterproof membrane on roof; perimeter insulation at walls; new columns within the tank; new concrete slab at the bottom of the tank; repair of cracks in tank walls; miscellaneous modifications to valve operators on the roof; new access hatch and related work to ladders; cover tank with soil and install sod; Cost Estimates: $153,000 (Please note that grass over the tank may require more watering than grass on other areas of the site.) Please find enclosed with this report, drawings P1 and P2 showing the two repair alternates. Also, please note that the above costs are of a preliminary nature and that a final cost estimate shall be prepared when a repair alternate is T Hutchinson Ground Storage Reservoir August 14, 1984 Page 4 chosen and the design finalized. We shall resume design work, with your authorization, for the repairs to the reservoir when informed of which alternate has been chosen by the City. Additional field observatons and testing may be required to verify existing wall conditions in order to finalize our opinions and repair recommendations. In addition, we recommend that the City not empty the reservoir of water unless adequate precautions are taken to control the groundwater uplift forces. Should you have any questions or comments, please do not hestitate to contact us with them. Yours very truly, Brad Hill, P.E. Project Engineer RIEKE CARROLL MULLER ASSOCIATES, INC. BH /mbw encl. I HEREBY CERTIFY THAT THIS PLAN, SURVEY OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY REGISTERED UNDERTHELAWSOF THE STATE OF MINNESOTA DATE-8-14-84 REGISTRATION NO. 9 • E i • CITY OF HUTCHINSON, MINNESOTA CAR IMPOUNDING CONTRACT AGREEMENT made as of December 1, 1984, between Plowman's Inc., hereinafter referred to as Contractor, and the City of Hutchinson, hereinafter referred to as City. The City and the Contractor hereby agree that the Car Impounding Contract entered into between the City and the Contractor on the 1st day of December, 1979, and currently on file at the office of the City Clerk of the City of Hutch- inson, City Hall, Hutchinson, Minnesota, shall remain in full force and effect during the time period from December 1, 1984, to November 30, 1986. None of the terms of the December 1, 1979, Car Impounding Contract between the City and the Contractor shall be altered, changed, deleted, or amended during the period from December 1, 1984, to November 30, 1986, without the mutual consent of the City and the Contractor. Dated: November 13, 1984 t CITY OF HUTCHINSON Mayor BY City Clerk PLOWMAN'S, INC. BY President BY Secretary 0 • M E M O R A N D U M DATE: November 8, 1984 TO: Mayor and City Council ---------------------- -- - - - - -- FROM: Kenneth B. Merrill, Finance Director -------------- ---------- - - - - -- SUBJECT: Maintenance Agreements The maintenance contracts on our cash register and the alarm system con- tract are now up for renewal. Chuck Nelson would like both renewed at • this time. Our contract for the cash register is with Retail Data System at an annual cost of $1,134.00. Electro Watchman charges $34.00 per month, and the con- tract istfor two years. A request is made of the Council to approve both contracts. /mS • MAINTENANCE AGREEMENT BETWEEN RETAIL DATA SYSTEMS OF MINNESOTA, INC. Sales • Service • Supplies 5614 West 36th Street • Minneapolis, Minnesota 55416 612- 920 -8072 AND Name City of Hutchinson Address 37 Washington Ave. W. City Hutchinson State MN 55350 TERMS AND CONDITIONS OF AGREEMENT 0 Retail Data Systems of Minnesota, Inc. (hereafter referred to as RDS) agrees with the Customer identified above to serve the Customer's Equipment listed on Schedule A, as it may periodically be supplemented or amended. 1. Initial Inspection of Equipment. Prior to the Service Commencement Date for any item of Equipment, the Equipment will be inspected by ._a RDS Service Representative. The Equipment will be accepted for service if it is in suitable condition, with no unauthorized attachments, as determined by the RDS Service Representative. If requested by the Customer the ROS Service Representative will provide, at rates then in effect, the labor and parts necessary to bring any unacceptable Equipment up to the standard for inclusion herein. 2. Covered Service. Commencing on the Service Commencement Date for each item of covered Equipment, RDS Service Representatives will provide Customer with the necessary maintenance service and parts to maintain the Equipment in normal working order, including preventiveRnaintenance as determined by RDS as well as required emergency service. All such service will be provided during the hours of coverage and at the rates specified on Schedule A. 3. Additional Service. Service of other equipment, or at other times, than specified on Schedule A will be provided by RDS Service Representatives, when available, at times and rates from time to time in effect. - 4. Parts and Supplies. Pans replaced by RDS Service Representatives will be the property of the representatives. All supplies• furnished (such as paper, ribbons, and the like) will be furnished at prevailing rates and billed direct to Customer by RDS Service Representatives. _ 5. Attachments and Alterations; Approved supplies. Customer will not make any alteration in the Equipment or affix any attachments without the prior written consent of RDS. Customer will use only authorized supplies in the operation of Equipment. 6. Unauthorized Maintenance. Customer will not perform any maintenance on Equipment or allow unauthorized maintenance to be performed. Any work required by RDS Service Representatives necessitated by unauthorized activities will be charged to Customer at prevailing rates. - Schedule A Serial No. Model Options Date Effective Rate (2) 110966 DTS 550's Registers with/ 10 -08 -84 to 10-08-84 640.00 (2) 1 /2K CMOS 80.00 (2) 12K DYN 1280.00 (2) Pole Displays 44.00 (1) Ans- R -Tran 90.00 Hutchins n Li uor 117 Nort Main Street otal L 134.00 Htt eltinsen, Type of Coverage ?R; 55350 RETAIL DATA SYSTEMS OF MINNESOTA, INC. Firm Name: Signed By: f/ tae eayn..nuuw Date: 10-02-84 Signed By: Date: 'L� BURGLAR ALARM SYSTEMS ,,, ,r. „ , ,;a FIRE ALARM SYSTEMS G. L ANDERSON . M. E..BERTRAM B. L BOWES R. F. BERTRAM MONITORING AGREEMENT This Agreement is made this let day of September , 1994, by and between Electro Watchman, Inc., hereinafter called "E.W., Ina., "and Hutchinson Municipal Liquor hereinafter called "Subscriber," with respect to Subscriber's premises at 117 No. Main, Hutchinson MN 55350 1 -587 -2762 S ""t Add,'m' Iw. Slap. a see ,. hem 1. THE SYSTEM. E.W., Inc. agrees to provide or cause to be provided at the address indicated above (hereinafter "lied "the promises") the services and/or connections (sometimes referred to herein as "the System "I specified below. 2. PAYMENT. Subscriber agrees to pay E.W.; Inc., Its agents oe assigns the connection charge of ------------------------------------ - - - - -- Dollars ($ - - - - -- I , n Well as the monthly charge of Thirty —four and 00 /100 --------------------------------- - - - - -- Dollars it 34.00 I, plus any taxes including sales taxes, fees or charges that ere imposed by ny governmental body related to the Service provided under this Agreement The Connection Charge is payable upon completion of the installation. The Monthly Charges are payable quarterly in advance for the period of this Agreement. ,, , ($102.00 ,Quarterly) ` 3. TERM. This Agreement shall remain in full force and effect for a period of twit year(:) from the daft service is operative hereunder, and shall continue automatically thereafter for additional annual periods until terminated by either perry. Should Subscriber vacant the premises this Agreement may also be terminated by either party. In caw of such terminations, thirty (30) dayi written notice shall be delivered by either parry to the other. - 4. SCHEDULE OF MAINTENANCE AND /OR MONITORING SERVICE. r. Type of Protective Signaling System: '*Signal Transmission Equipment: X Maintenance Service Number signals to be transmitted E. W., Inc. Emergency Service Response Key Service *Cq nection to E. W., Inc.'s Centrai Station 'Automatic Dialer Transmitting Unit to be used for notification met Subscriber's telephone lines of Law Enforcement Agency having jurisdiction. (Agency Name: I Digital Communi cator to be used for notification of E.W., Ino's Central Station over Subscriber's telephone lines. .. n .. _� Sale System — Cenrral rat Rurrhi nann P_n. *Linen leased from the telephone company will Ice Installed by Mom In Accordance with their standard procedures. — IMPORTANT: Slpral p.mmmsm equipment and the Associaptl receiving equipment At Me monitoring nation, is and Nall mmein, the sole proparty of E.W., Inc. Upon lamination of this Agreement, for any reason whatsoever, E.W., Inc, shall lime Me right to enter the Subcribar'. premises and tomova itsequipnwm di.romm astronaut liability for demean necessrily time to the premises in doing w. - S. ENTIRE UNDERSTANDING. Subscriber acknowled es receipt of a copy of this Agpemenc This Agrwnent contains Me entire u conduce of Me parties And mpenedre any mho mA, or written apreemant. or mpermnione. I ' 6. E. W- INC. IS NOT AN INSURER- LIMITATION OF LIABILITY. It is undentpod And earned W and between the parties hereto Met E.W., Inc. is not an insurer taw it Mie Agreement intended to be an unninam.PolicY or a subedture form imurance polity. Inmmnce, if any, will be obtained by Subscriber. Payments provided for hereto eta Weed solely upon the value of Me servioss provided for, and an unroland to Me value of Submsiber'e PrOpesty Or the property of others on Subscriber's premises. The amounts payable by Subscriber are not sufficient to warrant E.W., Inc. eswmirp any risk of consequential or what Wmeges to Subscriber doe to E.W.. Irm.Y negligence or failure to perform. Subscrlbsr don not damn the Agmment to provide for the Iiablllty of E.W., Inc., and Subscriber estate Mat E.W., Inc. Nall not b liebse for loss or Wmege due directly or indirectly 10 any mcurnro or consequences therefrom which Me System is desyFnd to dopes or evert. If E.W., lm. should be found liable for lots or damage due to • failure on the pot of E. W., Inc. or Me System. in any respect, in liability Nell tae himself to Me refund to Subscriber of an Amount equal to six (61 times the total monthly charge Mown Merin, or to the won of Two Hundred Fifty, 14250.00) Dolan, MJchever team Nall be lea, and this liability Nall be exclusive. The provisions of this paragraph shall Apply in the bent Ion or damage, iwespMm of cause or origin, results directly or indirectly to Porran or property from the performance or rmnyed.. w Me o iptl set IoM by the tome of this Agreement, or iron eepiPro, ctWa p otharvdse, w E. W., Ion., in 'pets, or employees. 7. E. W., INC.T LIABILITY. E. W.. Inc. does not moment or warrant that the Serum may ml becomremised Or circumvented; Mal the System roll prevent any lop by burglary, holdup. fire w otherwise: or that Me Svatem will in NI rasss provide Me proceed. for which it is Installed or intended. Subscriber Acknowledges Nat E. W., Inc. it not An insurer, that Subscriber summers all risk for Ion or denage to Subscriber's promises or W in contents, that E. W., Inc. has made no representations Or warranties, no her Subscriber tolled on any representation o warranties, express or implied, except as eat IoM herein, and Subscriber ocknowleds. Mat he has mood And understands this Agreement platiculeov Paragraph 6 above which see forth E. W., Int.'s not gnion and maximum liability in Me event of any IOAS or damage to Subscriber. E.W., INC. MAKES NO OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WARRANTIES OF MERCHANT. ABILITY AND FITNESS FOR A PURPOSE. EXCEPT FOR PERSONAL INJURY, E.W.. INC. SHALL NOT BE LIABLE FOR DIRECT, CONSEQUENTIAL, OR INCIDENTAL DAMAGES, YOU, THE SUBSCRIBER, MAY CANCEL THIS TRANSACTION AT ANY TIME PRIOR " TO MIDNIGHT OF THE THIRD BUSINESS DAY AFTER THE DATE OF THIS TRANSACTION. SEE THE ATTACHED NOTICE OF CANCELLATION FORM FOR AN EXPLANATION OF THIS RIGHT.' MITE: OFFICE CANARY: SUBSCRIBER q • % 1 September 1 HUTCHINSON MUNICIPAL LIQUOR $,.Paul 1B_84 ELECTRO WATCHMAN, INC. i7" see Yd //J�eYO FC6 By XJE w iitrsP.. t1g9 ,14nled Au ormed RApresenutwe R1 . Its Secretary THE TERMS AND CONDITIONS CONTAINED ON REVERSE SIDE OF THIS AGREEMENT ARE INCORPORATED HEREIN Barbara L. Bowes •. AND BY REFERENCE MADE PART HEREOF. Submitsed W .A MITE: OFFICE CANARY: SUBSCRIBER q • % 1 0 (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 Gary D. Plotz Hutchinson City HUTCHINSON CITY Hutchinson, MN Administrator HALL 55350 October 22, 1984 RE: Special Assessments on United States Post Office Dear Gary: WHOM I am enclosing for your information copies of documents received from the Senior Assistant Regional Counsel for the United States Postal Service on October 19, 1984. I would agree with his conclusion that the propoerty of the Federal Government is exempt from taxation. McQuillin's Municipal Corporations in section 44.53 states "Applying the fundamental rule that a sovereign government cannot be taxed, or its property subjected to a lien for taxes, without its consent, it is firmly established that property of the United States is not subject to state or municipal taxation unless authorized by congress. Thus, real property owned by the Federal government is not taxable by a city or other municipal corporation. . ." A recent court case in the Eighth Circuit Court of Appeals held that "Federal agencies or instrumentalities are immune from special assessments by state and local governments." Based upon this case and the opinion provided by the regional counsel, I recommend that the special assessment levied against the post office be removed. JHS:dlp Enclosure Sincerely yours, CITY OF HUTCHINSON By' f JamrH. Sch aefer Hutchinson City Attorney q- S PoSL4 YI O � � LLS- In f � f �fffff� (312) 886 -3175 UNITED STATES POSTAL SERVICE Central Regional Office Chicago, IL 80899 October 19, 1984 James Schaeffer, Esq. City Attorney City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 Dear Mr. Schaeffer: • u I am writing you regarding the special assessments recently levied against the Post Office at Hutchinson, Minnesota. Our information indicates that this Post Office is owned by the United States Postal Service. For your information, the Postal Service is an . independent establishment of the executive branch of the government of the United States. 39 U.S.C.A. Sec. 201. The property of the Government is exempt from taxation by the State of Minnesota as Mr. Davison advised your City's Administrator, Gary Plotz, in letter dated January 9, 1984, before the assessments were levied. The law on this subject is so clear that the Postal Service is prepared to go to court to defend its immunity if need be. Attached is a letter written several years ago to the City Attorney for the City of Ripon, Wisconsin, in which the governing case law is cited. You may wish to refer to these cases before advising the City to proceed further with its efforts to collect the assessments. If after reading these cases you agree that the Postal Service is exempt we would appreciate your advising the City's Administrator to cancel the assessments. Please advise whether the City will be cancelling the assessments. Sincerely yours, OFFICE OF REGIONAL COUNSEL Lester E. McAuliffe Senior Assistant Regional Counsel Enclosures - i i ,LpTES P057q. N ® TN • � /-� iJSZt. m f A z 7 LLSfA41L m Y ♦ ♦ffR� December 23, 1980 City Attorney City of Ripon Ripon, WI 54971 Dear Sir: (312) 886 -3175 UNITED STATES POSTAL SERVICE Central Regional Office Chicago, IL 60699 A Notice of Assessment for sidewalk, curb and gutter improvements has been sent to the U.S. Post Office at Ripon by the Deputy Clerk. This assessment has been levied in spite of advice to the Deputy Clerk that the . propety is owned by the federal government and hence is not subject to municipal assessments. Correspondence from the Deputy Clerk would indicate that this assessment was levied on your advice. If this representation was correct we wish to acquaint you with the basis for the immunity of property of the federal government from taxation by a state or any of its political subdivisions. Before proceeding with that discussion it may be well to point out that nationwide the Postal Service owns approximately 4,500 facilities, that none of these facilities has keen subject to local taxation, and that the Postal Service has no policy of voluntarily paying such taxes. it was established long ago that a state may not tax the means by which the federal government exercises its powers. McCulloch v. Maryland, 17 U.S. 316 (1819). Under our dual system of government the federal government is supreme in its sphere and the state government is supreme in its sphere, each is exempt from taxation by the other. Indian Motorcycle Co. V. U.S., 283 U.S. 570, 575 (1931). This immunity from state taxation grows out of the supremacy of the federal government and the necessity that it be able to deal with its own property free from any interference or embarrassment that state taxation might impose. West v. Oklahoma Tax Comm., 334 U.S. 717 (1948). Where a tax has been imposed upon property owned by the federal government the tax has been declared void, U. S. V. City of Charleston, 93 F. Supp. 748 (S.D. W. Va. 1950), and a lien for the tax has been held unenforceable against the government. U.U. S. Alabama, 313 U.S. . 274, 281 (1941); Van Brocklin v. Tennessee, 117 U.S. 151 (1886). Wisconsin's Enabling Act recongnized this immunity by providing that "... no tax shall be imposed on lands the property of the Unitbd States..." Act of August 6, 1848, 9 U.S. Stat., Chap. 84, 57 (Fifth), and Wisconsin's Supreme Court has stated that the enabling act declared the law as it existed from the time the City Attorney December 23, 1980 Page 2 0 federal constitution was adopted. State v. Sanlander, 250 Wis. 481, 27 N.W. 2d 447 (1947). Thus Wisconsin recognizes that no state nor local government can tax property of the federal government without the conseni of Congress. Tell Industries Inc. v. Cit of Milwaukee, 65 Wis. 2d 557, 223 N. W. 2d 586 1974). Congress has given no consent to taxation of Postal property. There is no basis for an attempt to distinguish between property taxes and special assessments. In determining whether or not an assessment levied against federal property is invalid a distinction between tax and assessment is immaterial. U. S. v. Anderson Cottonwood Irrigation Dist., 19 F. Supp. 740 (N.D. Cal. 1937). The following cases all recognize the principle of the immunity of federal property from local special assessments: 1) Mullen Benevolent Corp v. U.S., 290 U.S. 89 (1933). Assessments paid off at time of purchase by government, subsequently assessing distinct attempts to assess property for deficiency. 2) Lee v. Osceola do Little River Road Improvement Dist., 268 U.S. 643 (1925) Assessments levied during period of government ownership were attempted to be enforced against purchaser from • government. 3) U.S, v. City of Charleston, 93 F. Supp. 748 (S.D. W. Va. 1950). Cost of street repairs assessed and lien filed against government's property. 4) U.S, v. Anderson Cottonwood Irrigation Dist., 19 F. Supp. 740 (N.D. Cal. 1937). After bonds issued oy assessment district government purchases property and then assessment is made. This letter is to dissuade you, if you have already taken a position on this ^utter or to persuade you if you have not, from advising the City of Ripon that the assessment is proper or valid. Because the law on this subject is so clear we see no basis for compromise and are prepared to defend our position in court, if necessary. In the expectation that you will see the force of our legal position we request you to advise the City of Ripon to cancel the assessment against the Post Office. Please advise us to your position. Sincerely, OFFICE OF REGIONAL COUNSEL Lester E. McAuliffe =: Senior Assistant Regional Counsel bee: Field Real Estate Office St. Paul, MN TRANSACTION: R761 PROPERTY DATA SYSTEM TAXPAYER INQUIRY TRANSACTION PROPERTY I.D. SN TWP RG 00 SUFX YEAR 06 116 29 03 1090 84 OWNER II 1 : ll S POST OFFICE OWNER # 2 : PERCENT OWNER: ADDRESS : 00245 MAIN ST S APT.: ZIP: 55350 MID -YEAR ZONING : PROP TYPE: YEAR BUILT: LOT AREA: ACRES: .00 SCH.DST: 4230 WSHD: GR /OS: SUBRECS: 0 FRONT: DEPTH MKT -LAND MKT-BLDG MKT -MACH MKT -TOT TOT.ASS. H.S.CD CURRENT YEAR PREVIOUS YEAR: LEGAL DESCR. LOT BLOCK 27 LOTS 6 & '. S I!2 CITY I 0015 NO VALUATION RECORDS FOUND TRANSACTION ID: R7S8 SPECIAL ASSESSMENTS SPECIAL ASSESSMENTS SEARCH SUMMARY PROPERTY I.D. TODAYS DATE: 11/09/84 --- SPECIAL FLAGS--- - SN TWP RG QQ SUFX 1- 2- 3- 4-5- 6- 7- 8 -9 -10 O6- 116 -29 03 1090 S.A.1 ASSESSMENT DESCR. YR YRS RATE TOTAL ANN.PRIN. PAYOFF COMMENT SA, -181 STORM SEWER OUTLET 84 10 8.40% 842.75 84.28 842.75 »• * + *+ SUMMARY OF ACTIVE 842.75 84.28 842.75 * + * ** THIS YEAR'S TOT P &I .00 587.5151 F CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: November 8th, 1984 TO: Mayor and City Council FROM: Director of Engineering RE: California Second Addition Attached is the Subdivision Agreement for the above - referenced plat for approval and execution by the City. 0 MVP/PV attachment 0 Marlow V. Priebe Director of Engineering • 0 SUBDIVISION AGREEMENT CALIFORNIA SECOND ADDITION CITY OF HUTCHINSON, MINNESOTA THIS AGREEMENT, made and entered into the day and year set forth hereinafter, by and between John Miller, hereinafter called the "Subdivider ", and the City of Hutchinson, a Municipal Corporation in the County of McLeod, State of Minnesota, hereinafter called the "City "; WITNESSETH: WHEREAS, the Subdivider is the owner and developer of a certain subdivision known as California Second Addition, which is located in the City of Hutchinson, and; WHEREAS, City Ordinance No. 464 and 466 requires subdividers to make certain improvements in the subdivision; NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS: 1. Sanitary sewer main, sewer service leads, watermain, water service leads, storm sewer, street grading, street gravel base and curb and gutter has been installed for the entire plat. 2. The following costs, as of September 11 1984, are for the inplace improvements: 0 Lot 1, Block 3, California Addition Interest Present Roll No. Type of Improvement Rate Principal Balance 87 Sanitary Sewer 10.50% $1,328.63 109 Grading 10.50% $ 352.18 120 Watermain 7.00% $1,988.48 176 Trunk Storm Sewer 9.10% $ 615.06 177 Lateral Storm Sewer 9.10% $ 194.94 179 Gravel Base 6 Curb 8 Gutter 8.40% $2,459.21 Lot 2, Block 3, California Addition Interest Present Roll No. Type of Improvement Rate Principal Balance 87 Sanitary Sewer 10.50% $1,328.18 109 Grading 10.50% $ 352.38 120 Watermain 7.00% $1087.88 176 Trunk Storm Sewer 9.10% $ 615.06 177 Lateral Storm Sewer 9.10% $ 194.94 179 Gravel Base & Curb & Gutter 8.40% $2,458.70 Lot 3, Block 3, California Addition Interest Present Roll No. Type of Improvement Rate Principal Balance 87 Sanitary Sewer 10.50% $ 200.09 109 Grading 10.50% $ 352.38 Roll No. Type of Improvement Rate Principal Balance 109 Grading 10.50% $ 352.38 179 Gravel 'Base 6 Curb 8 Gutter 8.40% $2,458.70 _Lot 5, Block 39 California Addition Interest Present Roll No. Type of Improvement Rate Principal Balance 109 Grading 10.50% $ 352.38 179 Gravel Base & Curb 6 Gutter 8.40% $29458.70 Lot 6, Block 3, California Addition Interest Present Roll No. Type of Improvement Rate Principal Balance 109 Grading 10.50% $ 352.38 179 Gravel Base 8 Curb 8 Gutter 8.40% $2,458.70 The assessments on Rolls 109 and 120 have been deferred. The principal cost shown above includes interest to date. The Subdivider hereby requests the City to activate said assessments and waives all rights to a public hearing. The above assessments will be assigned to the lots in California Second Addition as follows: • SUBDIVISION AGREEMENT Principal Amount Lot 1, CALIFORNIA SECOND ADDITION 1 109 $ 176.19 CITY OF HUTCHINSON, MINNESOTA PAGE 2 $10229.35 Lot 2, 120 Watermain 7.00% $ 299.46 176 Trunk Storm Sewer 9.10% $ 615.25 177 Lateral Storm Sewer 9.10% $ 194.99 179 Gravel Base A Curb 6 Gutter 8.40% $2,458.70 $ 176.19 Roll No. Type of Improvement Rate Principal Balance 109 Grading 10.50% $ 352.38 179 Gravel 'Base 6 Curb 8 Gutter 8.40% $2,458.70 _Lot 5, Block 39 California Addition Interest Present Roll No. Type of Improvement Rate Principal Balance 109 Grading 10.50% $ 352.38 179 Gravel Base & Curb 6 Gutter 8.40% $29458.70 Lot 6, Block 3, California Addition Interest Present Roll No. Type of Improvement Rate Principal Balance 109 Grading 10.50% $ 352.38 179 Gravel Base 8 Curb 8 Gutter 8.40% $2,458.70 The assessments on Rolls 109 and 120 have been deferred. The principal cost shown above includes interest to date. The Subdivider hereby requests the City to activate said assessments and waives all rights to a public hearing. The above assessments will be assigned to the lots in California Second Addition as follows: Roll Principal Amount Lot 1, Block 1 109 $ 176.19 179 $10229.35 Lot 2, Block 1 109 $ 176.19 179 $1,229.35 Lot 3, Block 1 109 $ 176.19 179 $1,229.35 Lot 4, Block 1 109 $ 176.19 179 $1,229.35 Lot 5, Block 1 109 $ 176.19 179 $1,229.35 Lot 6, Block 1 109 $ 176.19 179 $1,229.35 0 0 SUBDIVISION AGREEMENT CALIFORNIA SECOND ADDITION CITY OF HUTCHINSON, MINNESOTA PAGE 3 3. The Subdivider hereby petitions for street surfacing for the entire plat and said cost to be assessed on a front foot basis. Said improvement to be constructed on or before 1987 construction season; and, it is understood and agreed that all improvements petitioned for by the Subdivider, the Subdivider hereby waives all rights for a public hearing and appeal for the cost of same. 4. It is understood and agreed that the Parks and Playground Contribution - has been met by a previous land donation for the land being platted. 5. It is understood and agreed that all electric and gas lines in easements that may have to be moved by request of the property owner, will be done at said property owners expense. 6. It is understood and agreed that to fulfill City Policy, two trees 0 G 0 Roll Principal Amount Lot 71 Block 1 r ; 200.09 109 ; 211.39 120 ; 299.46 176 ; 369.08 177 ; 116.98 179 ;10475.33 •� Lot 8, Block 1 87 ; 664.09 109 ; 211.39 120 ; 993.94 176 ; 369.08 177 ; 116.98 179 ;1,475.32 ?-o Lot 9, Block 1 87 ; 664.09 109 ; 211.39 120 ; 993.94 176 ; 369.07 177 ; 116.97 179 ;1,475.32 Lot 109 Block 1 87 ; 664.31 109 ; 211.39 120 ; 994.24 176 ; 369.07 177 ; 116.97 179 ;1,475.32 Lot 11, Block 1 87 ; 664.32 109 ; 211.38 120 ; 994.24 176 ; 369.07 177 ; 116.97 179 ;1,475.32 3. The Subdivider hereby petitions for street surfacing for the entire plat and said cost to be assessed on a front foot basis. Said improvement to be constructed on or before 1987 construction season; and, it is understood and agreed that all improvements petitioned for by the Subdivider, the Subdivider hereby waives all rights for a public hearing and appeal for the cost of same. 4. It is understood and agreed that the Parks and Playground Contribution - has been met by a previous land donation for the land being platted. 5. It is understood and agreed that all electric and gas lines in easements that may have to be moved by request of the property owner, will be done at said property owners expense. 6. It is understood and agreed that to fulfill City Policy, two trees 0 G 0 9 0 SUBDIVISION AGREEMENT CALIFORNIA SECOND ADDITION CITY OF HUTCHINSON, MINNESOTA PAGE 4 will be provided in the margin (boulevard) of each lot. The Subdivider or property owner shall purchase from the City and pay one half the cost of said trees and the City's portion of the payment for the trees shall not exceed $10.00 per tree. Said trees shall be planted by the property owner. The Subdivider hereby petitions the City to install two trees per lot and assess the properties in the subdivision, the cost less allowed City's portion of said cost. Said installation to be included in the last assessable improvement to be installed for the subdivision. All trees installed at the time of said last assessable improvement will be credited to the properties where the trees are located. Species selection will be determined by the Tree Board. Should the Subdivider or property owner wish to plant a tree which deviates from the selected specie list, he /she must present his /her request to the Tree Board. The City will, at no charge to the property owner, replace any tree which dies within one year of the time of planting. 7. This agreement shall be binding upon and extend to the heirs, representatives, assigns and successors of the parties. IN WITNESS THEREOF, the Subdivider has hereunto set his hand and seal this .3 day of oe-e5s�.a,, , 1984. sttsnrvrnFR 1 John Miller Approved by the City Council on the day of , 1984. CITY OF HUTCHINSON Its Mayor Its City Clerk 0 (6T2) 587.5151 f/UIIH' CITY OF HUTCHINSON 37 WASHING TON A VENUE WES T HUTCHINSON, MINN. 55350 M E M 0 DATE: November 8th, 1984 TO: Mayor and City Council FROM: Director of Engineering RE: 1985 Improvement Projects Plans have been completed for some of the 1986 improvement projects and I recommend approval and calling for bids as per the attached resolutions. 0 MVP /pv attachments LJ �Z.�Lwd. Marlow V. Priebe Director of Engineering R&WION APPROVING PLANS AND SPECI&ATIONS AND ORDERING ADVERTISEMENT FOR BIDS Resolution No. 7910 Lettings 2, 3 $ 5 . WHEREAS, pursuant to resolutions passed by the council on September 11th, 1984, September 25th, 1984 and November 13th, 1984, the City Engineer has prepared plans and specifications for the improvement of: PROJECT NO- --------------- - - - - -- -TYPE AND LOCATION--------------- - - - - -- 85-01-7 Grading, Base and Surfacing 8 Appurtenances on 6th Ave. S.E. from Main St. to Hassan St. 85 -01 -9 Grading, Base and Surfacing 6 Appurtenances on 7th Ave. S.E. from Main St. to Hassan St. 85 -01 -11 Grading, Base and Surfacing & Appurtenances on Franklin St. from 4th Ave. S.W. to 5th Ave. S.W. 85 -01 -12 Grading, Base and Surfacing 8 Appurtenances on Glen St. from 3rd Ave. S.W. to 5th Ave. S.W. 85 -01 -13 Grading, Base and Surfacing & Appurtenances on 3rd Ave. S.W. from Franklin St. to Glen St. 85 -01 -14 Grading, Base and Surfacing 8 Appurtenances on Rouwe St. 85 -01 -20 Grading, Base and Surfacing & Appurtenances on 5th Ave. S.E. from Main St. to Adams St. 85 -01 -26 Curb and Gutter & Appurtenances in Clouse Addition 85 -01 -28 Sanitary Sewer, Watermain, Storm Sewer, Curb and Gutter, Grading, Gravel Sub -base & Appurtenances in Helland's Fifth Addition 85 -01 -34 Gravel Base and Curb and Gutter 8 Appurtenances on Walnut Street and Hillcrest Road in Mae's Bluff Addition and has presented such plans and specifications to the council for approval; from 4th Ave. N.M. to 5th Ave. N.W. 85 -01 -15 Grading, Base and Surfacing 8 Appurtenances on Harrington St. from Juul Road to 4th Ave. N.N. 85 -01 -16 Grading, Base and Surfacing & Appurtenances on 7th Ave. N.W. from School Road to Shady Ridge Road 85 -01 -17 Grading, Base and Surfacing & Appurtenances on Rolling Oaks Lane from School Road to West Termini 85 -01 -18 Surfacing & Appurtenances on Oakwood Lane from Co. Rd. 12 to South Termini 85 -01 -19 Grading, Base and Surfacing 8 Appurtenances on School Road from T.H. No. 7 to 7th Ave. N.W. 85 -01 -20 Grading, Base and Surfacing & Appurtenances on 5th Ave. S.E. from Main St. to Adams St. 85 -01 -26 Curb and Gutter & Appurtenances in Clouse Addition 85 -01 -28 Sanitary Sewer, Watermain, Storm Sewer, Curb and Gutter, Grading, Gravel Sub -base & Appurtenances in Helland's Fifth Addition 85 -01 -34 Gravel Base and Curb and Gutter 8 Appurtenances on Walnut Street and Hillcrest Road in Mae's Bluff Addition and has presented such plans and specifications to the council for approval; Resolution No. 7910 Page 2 0 i NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The city clerk shall prepare and cause to be inserted in the official newspaper and in The Construction Bulletin, an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be opened and considered by the council at 2 :00 P.M. on December 10th, 19849 in the Council Chambers of the City Hall, Hutchinson, Minnesota, and that no bids will be considered unless sealed and filed with the clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the clerk for 10 per cent of the amount of such bid. Clerk Adopted by the council this 13th day of November, 1984. Mayor i ! RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS Resolution No. 7911 Letting 1 WHEREAS, pursuant to a resolutions passed by the council on September 25th, 1984, the City Engineer has prepared plans and specifications for the improvement of: PROJECT N0. --------------- - - - - -- -TYPE AND LOCATION--------------- - - - - -- 85 -01 -1 8^ Watermain 6 Appurtenances on Hassan St. from tat Ave. N.E. to let Ave. S.E. 85 -01 -2 8" Watermain & Appurtenances on Hassan St. from 2nd Ave. S.E. to 4th Ave. S.E. 85 -01 -4 12^ Loop Watermain A Appurtenances from 12^ at Hutch Technology to Bluff St. 85 -01 -32 Sanitary Sewer 8 Appurtenances on Hassan St. from River to 1st Ave. N.E. and from Washington Ave. to 3rd Ave. S.E. and has presented such plans and specifications to the council for approval; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The city clerk shall prepare and cause to be inserted in the official newspaper and in The Construction Bulletin, an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids Will be opened and considered by the council at 2:00 P.M. on December 21, 19849 in the Council Chambers of the City Hall, Hutchinson, Minnesota, and that no bids will be considered unless sealed and filed With the clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the clerk for 10 per cent of the amount of such bid. Adopted by the council this 13th day of November, 1984. Mayor Clerk • 0 0 6tate of Annegota, County Of .. .. McLeod .........................._ . ................... ................. 0 ........ ....city ....................... of Hutchinson .4pplication No .......................... Application for License to Sell Cigarettes at Retail The undersigned residerzt...... of the ........... ......... ... ............ ......... City ......... Of ....... .... .........: Hutchin .......... _ s ... on ........ ................ .._ in the county of ....... ._...... McLeod .................... TION FOR LICENSE to be issued to ........................... , State of Minnesota, HEREBY JMKE .... IPPLIC.4- to sell cisarettes and cisareette papers and wrappers at retail at.. C 0- '`0 � . .......................... �1� .tom. 1/Y f,/G7�.`� iw ...... a.............. ....... .......... ... .. in the ..:... City Hutchinson in said county and state ...................................._.........._.... af............................ ........_...................... ty for the term of ......... two months . . ............................... beginnin_f with the ...... day of November 19.84_, subject to the laws of the State of ,Minnesota and the ordinances and refulations of said ............ City ........................ of Hutchinson pertainin6 thereto, and herewith deposit ................................ ..... . $ 5 V ............................in payment of the fee therefor. z�...?........................................ 198-. .. ._. ...LKr' ° "�.G'.......Jc..t�zr.ti' --- ..'frSA,�, /... NOV i.SR4 I D c.7 �t Nurcrtn�u • s • (612) 587.5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: November 9th, 1984 TO: Mayor and City Council FROM: Director of Engineering RE: House Demolition The following demolition has been completed and payment due: Erickson $ Templin - 623 -2nd Ave. S.E. - 679 -2nd Ave. S.E.- Juul Contracting - Don Rettman - MVP /pv cc: Ken Merrill 45 Erie St.- 427 -1st Ave. S.E. - 447 -1st Ave. S.E. - 645 -2nd Ave. S.E.- FOR YOUR INFORMATION Marlow V. Priebe Director of Engineering $1,835.00 $1,850.00 $1,374.00 $2,120.00 $1,400.00 $1,350.00 / / —t/1 i 0 REGULAR COUNCIL MEETING Soc. Sec. November 13, 1984 . WATER 4 SEWER FUND PERA 5.47 *State Treasurer soc. sec. $ 385.88 *State Treasurer PERA 8.34 *State Treasurer PERA 225.96 *U.S. Postmaster postage for water bills 138.49 Neil Jensen double payment refund 57.71 Stranco equipment 3502.19 Am. Water Works Assn. membership dues 19.00 Big Bear supplies 71.75 Blue Cross Blue Shield Nov. medical ins. 1107.37 Central Garage sept. repair jobs 577.49 Coast to Coast supplies 51.57 Commissioner of Revenue Oct. sales tax 892.40 Canada Life Assurance Co. November dental ins. 174.91 Curtin Matheson Scientific chemicals 77.82 Firemens Fund Schools Inc. November LTD ins. 44.64 Family Rexall Drug supplies 60.95 Farm €, Home supplies 28.77 Farmers Elevator supplies 25.00 Floor Care Supply supplies 31.33 Fitzloff Hardware supplies 95.79 Hutch Fire $ Safety supplies 100.50 Hutch warehouse grocery distilled water 19.01 Junker Sanitation refuse 21,269.25 �ogis computer charges 385.28 LTP Enterprises repairs 117.50 State Treasurer certification fee 15.00 Mn. Mutual Life Ins. Nov. life ins. 51.77 McLeod Co. Sanitary Landfill dumping charges 19.00 Mn. Valley Testing Lab. testing 41.00 Power Process Equipment repairs 1976.37 RCM fees 6621.59 Rutz Plbg Htg. repairs 132.90 Schlueter Refrigeraton repairs 61.25 Schmeling Oil Co. oil 50.25 Sorensen Farm Supply parts 46.69 Zep Mfg. Co. chemicals 47.95 Water Products parts 154.82 G & K services uniform rental 143.75 Cennex Hutch Coop gasoline 1457.98 Hutchinson Utilities electricity 11,493.18 Quades repairs 564.27 U.S. Postmaster 13 cent stamps 39.00 $52,385.67 CENTRAL GARAGE FUND *State Treasurer Soc. Sec. $ 75.75 *State Treasurer PERA 5.47 *State Treasurer PERA 40.52 Cross Blue Shield Nov. medical ins. 174.60 (lue orchert Ingersoll Inc. parts 1720.55 Coast to Coast supplies 1.45 Canada Life Assurance Co. Nov. dental ins. 23.79 Firemens Fund School Ins. Nov. LTD ins. 6.18 Hutch Wholesale supplies 409.51 ) )�L- • 0 EPA! nterstate Power Systems parts 36.66 rasen Plbg. parts 75.00 Mn. Mutual Life Ins. Nov. life ins. 6.20 Plowmans Inc. parts 141.46 Road Machinery Supplies parts 199.34 Schmeling Oil Co. grease 192.06 Sorensen Farm Supply parts 69.73 Wigen Chev. Co. parts 38.03 Ziegler Inc. parts 1341.60 Flexible Pipe Tool Co. parts 390.13 Rockmount parts 83.25 GTC Auto Parts supplies $ parts 1228.08 GENERAL FUND WS. Postmaster fin. STate Treasurer *James $ Robert Wendorff *Govt. Training Service *State Treasurer *State Treasurer *State Treasurer *Mn. State Treasurer Verna Anderson Marie Antony Mary J. Brummond Doris Dagget Juleen Flaa 1 Fern Frank Lillias Gilhousen Geraldine Johnson Rosina Johnson Rose Kadlec Irma Kreie Grace Kottke Pat Kuester Emma Lake Eva S. Maas Gladys Madson LaVerna Miller 1 Mildred Jenson ary Ann Price eLaine Rolfe Norma Schepers Rosemary Santelman Barbara Scott Margaret Sorensen 6,259.36 election postage $ 20.00 snowmobile registration fees 186.50 option contract payment 100.00 registration fee 108.00 social security 3268.98 PERA 252.18 PERA 3657.94 snowmobile registration fees 223.50 election judge 51.93 it 53.60 50.25 51.93 61.98 45.23 50.25 50.25 61.98 50.25 50.25 50.25 52.76 51.09 60.30 52.76 51.93 50.25 50.25 51.09 50.25 50.25 51.93 51.09 9,069.20 -3- Norma Totushek election judge 45.23 Phyllis Weseloh " 51.09 Mary Wangerin " 60.30 Earl Alsleben % safety boots 30.00 Nancy Buss Logis meeting 33.35 Mark Schnobrich seminar 30.00 Joe Sic storage shed labor 377.82 James Weckman Oct. gas pumped 23.22 Alaskan Air Condition parts 37.36 B F, F Investments november rental 1200.00 B $ F investments refund of recording fee 5.00 Berger Plbg repairs 37.00 John Bernhagen Nov. comp $ luncheon fee 1005.00 Boustead Electric parts 572.00 Crow River Cable TV basic cable 6.45 Don's Lawn fertilizer $ weed killer 285.00 Litchfield Review 1 yr subscription 11.00 Litholine Mfg.o. replacement kit 242.65 Mn. Academy Prosecution criminal $ traffic code 13.00 Marco Office Furn. legal pads $ pens 81.00 Metro Appliance Service repairs 193.66 Mankato State U. rental 360.00 Marks TV Service repair PA system 58.00 Mn. depty reg. assn. dues 150.00 Natl Arbor Day Foundation dues 10.00 Swenson Nursery trees 916.00 Snyder Pub. Co. publication 13.95 �Bernies Electric repairs 35.00 Graham $ Ann Payne ice dance instructions 240.00 Prof. Civil Eng. Book Club site planning book 18.04 Potentials Development 2 books 18.90 Don Rettmann demolition services 4870.00 Amoco Oil Co. gasoline 40.70 Albinson supplies 39.77 Allen Office supplies 52.61 Am. Welding Supplies welding gas 24.35 Anderson Chem. Co. chemicals 596.00 Atkinson Blacktop street materials 87.18 Am. Public Works membership dues 99.00 Albrecht Oil Co. oil 8.15 Big Bear supplies 37.57 Brinkman Studio film supplies 36.60 Bullseye Reloading supplies 183.00 Blue Cross Blue Shield Nov. medical ins. 11,592.79 Central Garage Sept. repair jobs 7875.50 Carr Flowers plants 26.00 Central Mn. Comm. repairs 149.78 C. R. Vet Clinic october charges 139.50 Coast to Coast supplies 74.39 Erickson & Templin demolition services 3685.00 Chamber of Commerce 3 months rent 375.00 Copy Equipment supplies $ equipment 1652.33 ;o. Treasurer assessment services etc. 18,657.50 Co. Treasurer dl fees for county 179.50 Canada Life Assurance CO. Nov.dental ins. 1581.22 Culligan Water Cond. monthly chg $ salt 33.30 C. R. Press Inc. maps 411.07 Dept. of Public Safety connect charges 40.00 59,107.83 0 -4- is 15,455.15 C. R. Glass Co. supplies 223.80 Co. Recorder recording fees 21.00 E -Z Sharp Inc. parts 193.32 Firemen Fund School Ins. Nov. LTD ins. 553.25 Farm & Home supplies 200.96 Family Rexall Drug supplies 52.65 Floor Care Supply supplies 88.40 Fitzloff Hardware supplies 109.72 Home Bakery supplies 36.52 Holmstein Ice Rinks supplies 396.05 Hager Jewelry supplies 4.40 Hutch Iron & Metal iron 4.00 Hutch Wholesale supplies 2.35 Hutch Fire $ Safety maintenance 50.65 Orlin Henke Nov. intown mileage 30.00 ICMA publication 26.00 Ind. School Dist. 423 custodian fee 95.98 Ink Spots supplies 74.50 Jahnke Red Owl supplies 80.40 Jerabek Machine Shop screws 1.72 Juul Contracting demolition services 1374.00 KMart supplies 43.80 Kemske Ppaper Co. supplies 46.46 Kokesh supplies 721.52 *Krasen Plbg. parts 13.40 L & P Supply repairs & parts 146.13 Logis computer charges 3501.12 State of Mn. guidebook 12.50 Treas. State of Mn. license 42.00 Mn. Mutual Life Ins. Nov. life ins. 456.01 Marco Bus. Products repairs 67.10 McLeod Co. Power Assn. electricity 216.45 Meeker Washed Sand street materials 253.61 Kenneth Merrill mileage S.52 Morton Salt chemicals 1355.02 Marilyn Swanson coffee 6.39 McGarvey Coffee police coffee 138.40 Northland Beverages supplies 54.25 Northern State Supply equipment 121.18 Dean O'Borsky seminar 101.73 Plaza Ok Hardware supplies 86.20 Gary Plotz mileage 214.19 Marlow Priebe eng. conference 289.37 Peterson Bus Service bus rental 160.00 Rannow Electric repairs 60.36 Rutz Plbg. repairs 336.84 State Theatre office rent 325.00 R & R Specialties parts 44.10 Schlueter Refrigeration repairs 874.90 supplies 244.70 xShopko imonson Lbr. Co. supplies 16.60 Hazel Sitz transit conference 200.67 Sorensen Farm Supply parts 185.00 Standard Printing maps $ letterhead 542.46 James Schaefer � month compensation 962.50 15,455.15 -s- 0Tri County Water Cond. softener rental $ salt 47.50 United B1dg.Center supplies 211.09 XeroxCorporation supplies 546.60 Xerox Corporation 1st payment 76.94 West Central Ind. Inc. lath 437.50 Northwestern Bell lease line connection 326.50 Great Plains supplies 50.37 G.T.C. Auto parts parts 30.02 Pamida Inc. supplies 124.85 Gopher Sign Co. signs 699.60 Govt. Training Service registration fees 70.00 G P, K Services uniform rental 687.85 Hutch Utilities electricity 11,976.96 Quades Inc. parts 192.27 Hutch Coop gasoline 3779.17 19,257.22 102,889.40 0 BOND FUNDS 1981 Parking Bonds J.W. Hanson Construction Wigen Parking Lot $4242.22 Bonds of 1984 J. W. Hanson Construction construction costs 30,233.08 Juul Contracting construction costs 29,360.80 Buffalo Bituminous construction costs 8,310.33 67,904.21 LIBRARY Construction Fund McNerney Industries Inc. payment #1 1342.80 E. J. Pinske Bldrs estimate #1 19,800.00 21,142.80 Recreation 4 Pool Construction Funds Korngiebel Architecture fees 500.00 • MUNICIPAL LIQUOR STORE Griggs Cooper Inc. Cr. memo 15.55 Quality Wine $ Spirits wine $ liquor 1228.33 Twin City Wine Co. wine $ liquor 1073.93 Ed Phillips $ Sons wine $ liquor 2730.30 Twin City Wine Co. wine $ liquor 1971.86 Griggs Cooper wine $ liquor 2723.50 Ed Phillips $ Sons wine F, liquor 1271.18 Griggs Cooper wine $ liquor 1847.73 Northland Beverage mix 320.65 Triple G beer 7648.30 Friendly Beverage beer 1325.00 Locher Bros. beer 5879.50 Lenneman Beverage beer 16 ;583.00 Coca Cola mix 411.30 Bernicks Pepsi Cola mix 65.25 Northland Beverage mix 347.80 Quade Electric repairs 254.22 Ink Spots forms 26.00 American Linen towels 17.20 Hutchinson Telephone phone 54.82 JC Penney Co. unforms 300.87 City of Hutchinson health ins. 1063.40 Mn. Veterans advertising 20.00 Paper Service ice bit 40:81 Allen Office Products repair adding machine 35.50 City of Hutchinson payroll 3803.78 $51,059.79 • • • FOR YOUR INFORMATION M E M O R A N D U M DATE: November 8, 1984 TO: Mayor and City Council -- ---- ------------------ -- - - -- FROM: Kenneth B. Merrill Finance Director SUBJECT: Engineering and Administration Reimbursement At the last Council meeting a request was to determine the effect a 14% transfer would have on the 1985 budget. For 1985 the General Fund • budget contained an estimate of $80,000. Based upon the engineering estimate of construction cost, all projects with preliminary approval, including enlarged watermain and sanitary sewer projects, the amount would be $136,000. If all projects are approved, and if the 14% represents only engineering and administration fees and does not include legal and fiscal costs, the transfer would be $56,000 more than the budgeted amount. /ms -�i r - t ," % ..T -C." Pu0 Employees Retirement Associalie�f Minnesota 203 Capitol Square Building. 550 edar Street, St. Paul, Minnesota 55101 612.296.7460 i -r` October 1984 �G�/ RE: VOLUNTARY GROUP TERM LIFE INSURANCE PROGRAM The Board of Trustees is pleased to announce a Voluntary Group Life Insurance �G program for members of the Public Employees Retirement Association of Minnesota. The program, underwritten by Prudential is national in scope and now available in Minnesota through our Association's affiliation with the National Conference on Public Employee Retirement Systems (NCPERS). The Board's objective is to provide an additional service by making it possible for members of the Association to meet some of their insurance needs at a very low cost. The enclosed summary notes some of the important highlights of the program. In addition to the very low cost and generous benefit schedule, unique features of the program include: - Participation is voluntary. - No minimum number of members need sign up. - No health requirements during the Open Enrollment Period which ends on February 28, 1985. - The member is not required to be actively at work on the date coverage is effective. - Coverage may be continued into retirement at the member's option. - Coverage for a member's eligible dependents is automatic at no additional cost. The monthly cost is $9 per participating member and is paid through payroll deductions. We solicit your cooperation in making this program available to your employees. An audio /visual presentation about the insurance program is available from PERA upon request. Any questions regarding PERA's administration of the program may be directed to our office. Currently retired and disabled members will be contacted directly by our office. Thank you for your support of this valuable additional service for PERA members, your employees. Sincerely, PUBLIC EMPLOYEES RETIREMENT ASSOCIATION OF MINNESOTA n VDavid Bergstrom, Manager Public Relations Department \S.SE7:5. (A 1311 ti!_i rMJJ(�N — %11-,% ?1 1111 _ J A'I:i; it�i(,tanl Cecil diaper. Ci:= -erson L -Ieedere Gri a<. Vice C`ac.er °rn Ebert Mattmn, 7r.. Treasurer C_ I9 iY.e McLaren. Lxecu;i r- = irecmr PUBLIC E!h'LOYEES RETIREMENT ASSOCIATION OF MINNESOTA GROUP LIFE INSURANCE PLAN rLm HIGHLIGHTS Some unique features normally not found in Group Life Insurance Programs vp` *Participation is completely voluntary. *No minimum number or percentage of eligible members are required to participate. *No evidence of insurability required during open enrollment period (ends February 28, 1985) or for new members applying within 90 days of becoming PERA member. *Coverage is effective on the 1st of the calendar month coincident with or next following the first payroll deduction - the member does not have to be actively at work on the effective date. *Coverage may be continued into retirement provided the member was covered as an active employee. *Eligible dependents - spouse and child(ren) 14 days to 21 years - covered automatically at no additional cost. * Child(ren) are covered to age 21 so long as they are dependent on the member, i.e., student requirement not necessary. *Husband and wife who are both members of PERA and who both elect to enroll are covered for both the members' benefits and for dependent benefits. The premium is $9.00 per month and does not increase with age. SCHEDULE OF BENEFITS MEMBER GROUP LIFE - Payable to named beneficiary for death from any cause. - Premiums waived for total disability starting prior to age 60. - Conversion privilege available on termination of membership. - Pays in addition to any other insurance. *MEMBER ACCIDENTAL DEATH AND DISMEMBERMENT - 24 hour coverage - both on and off the job. - Paid in addition to Group Life Amount in the event of accidental death. - Benefit payable in the event of accidental loss of limb or sight. .4W» • 0 Member Dependent Member's Age at Group Group Total Ben Group Term Life Time of Claim Life Ins. AD&D Ins.* for Acc. Death Insurance Spouse Child Less than 30 $50,000 $50,000 $100,000 $5,000 $1,000 30 but less than 40 40,000 30,000 70,000 5,000 1,000 40 but less than 45 30,000 25,000 55,000 5,000 1,000 45 but less than 50 20,000 20,000 40,000 4,500 1,000 50 but less than 55 15,000 17,500 32,500 3,000 1,000 55 but less than 60 10,000 15,000 25,000 2,000 1,000 60 but less than 65 7,000 13,500 20,500 1,500 1,000 65 and over 4,000 2,000 6,000 1,000 1,000 The total cost of coverage for the member, spouse and eligible children is $9 per month. Payment is made by payroll deduction. MEMBER GROUP LIFE - Payable to named beneficiary for death from any cause. - Premiums waived for total disability starting prior to age 60. - Conversion privilege available on termination of membership. - Pays in addition to any other insurance. *MEMBER ACCIDENTAL DEATH AND DISMEMBERMENT - 24 hour coverage - both on and off the job. - Paid in addition to Group Life Amount in the event of accidental death. - Benefit payable in the event of accidental loss of limb or sight. .4W» • 0 i • (612) 587 -5151 %/ CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 November 5, 1984 Thomas M. Gilbertson OFFICE OF THE STATE AUDITOR Suite 400 555 Park Street St. Paul, MN 55103 RE: Hutchinson Public Library Dear Mr. Gilbertson: I am in receipt of your letter dated October 29, 1984. In order to fully inform you of the history of this dispute between the city of Hutchinson and Mr. Reyerson, I offer the following enclosures: 1) Article, Hutchinson Leader, December 7, 1982. 2) Article, Hutchinson Leader, October 18, 1983, 3) Column, Hutchinson Leader, November 3, 1983, 4) Letter from City Attorney to Hutchinson City Administrator, October 26, 1981, 5) Letter from City Attorney to Attorney General, November 5, 1981, 6) Response from Attorney General, December 22, 1981, 7) Letter from City Attorney to Wallace Reyerson, December 28, 1981, 8) Letter from Wallace Reyerson to City Attorney, January 4, 1982, 9) Letter from City Attorney to Mayor James G. DeMeyer, January 6, 1982, 10) Letter from City Attorney to Attorney General, November 3, 1983, 11) Letter from Attorney General, December 21, 1983, 12) Letter to McLeod County Attorney, Peter Kasal, August 3, 1984, 13) Letter from W. E. Reyerson to Mr. C. F. Glaman dated August 6, 1984, 14) Letter from Jerome P. Gilligan to Hutchinson City • Thomas M. Gilbertson November 5, 1984 Page Two 0 Attorney, August 21, 1984; 15) Letter from Hutchinson City Attorney to John A. Blumenfeld, Jr., August 28, 1984; 16) Letter from Charles Nelson, Architect, July 17, 1984; 17) Letter from Samuel H. Morgan dated September 10, 1984; 18) Letter from City Attorney to Samuel H. Morgan, dated September 17, 1984; 19) Letter from Samuel H. Morgan to City Attorney dated September 24, 1984; and, 20) Letter from Charles W. Nelson. I believe that the city's position in this matter has remained consistent since Mr. Reyerson first presented the issue to the City Attorney for examination. Although Mr. Reyerson was at the time of the referendum authorizing the sale of the bonds a licensed attorney qualified to practice in the state of Minnesota,no legal action to the stop the issuance of bonds was ever initiated by Mr. Reyerson or any other party on his behalf. The County Board of Commissioners has refused to take any action that would prohibit the expansion of the Hutchinson Public Library at its current location. The law firm of Briggs and Morgan has disassociated itself from representation of Mr. Reyerson. At the present time the bonds authorized by the referendum have been issued and sold, plans and specifications for the library addition have been developed, bids and specifications have been left, bids awarded and construction begun. We feel that the city of Hutchinson has been most cooperative with Mr. Reyerson over the course of the last two years. The city has responded to Mr. Reyerson's every inquiry and has considered his position. Needless to say, Mr. Reyerson disagrees with the conclusions taken by the city of Hutchinson. Mr. Reyerson has always had available to him the recourse that any citizen who feels aggrieved by a particular municipal action may take, that is, injunctive relief in the state court system. Mr. Reyerson has never chosen that method but has instead consistently attempted to utilize other organizations and local units of government in an attempt to hault this worthwhile and beneficial project. Although the city has no objections to the State Auditor's Office examining the documents and correspondence that will provide the background to this controversy, you should be aware that we will vigorously oppose any attempt by any individual or governmental unit to hault or postpone_the project as scheduled. If you have any questions concerning this matter, please U i Thomas M. Gilbertson November 5, 1984 Page Three feel free to contact me directly. JHS:dlp Enclosures 0 Is Sincerely yours, CITY OF HUTCHINSON By/ James H. Schaefer Hutchinson City Attorney ARNi H. CAR[Y)N Sinn ArmloR October 29, 1984 i 0 STATE OF MINNESOTA OFFICE OF THE STATE AUDITOR SUITE 44X1 555 PARK STREET SAINT PAUL 55103 Hr. James H. Schaeffer City Attorney City of Hutchinson 37 Washington Avenue, West Hutchinson, Minnesota 55350 Dear Mr. Schaeffer: IN RECt' ?96 -2551 FOR YOUR INFORMATION We have received a letter from Mr. W. E. Reyerson of Hutchinson questioning the legality of the expenditure of public funds for the addition to the Hutchinson public library. On September 11, 1984, Mr. Reyerson's attorney raised certain legal issues before the city council. As background for our response to Mr. Reyerson, we would appreciate receiving the council's action on these issues and any legal opinions rendered. Thank you for your cooperation and if you have any questions, please feel free to contact our office. Very truly your y a Al Thomas M. Gilbertson Legal Counsel TMG:pt AN EQUAL OPPORTUNITY EMPLOYER 0 L Directors Present: Ron McGraw, Chairman Buzz Burich Art Cooper Glenn Matejka Chad Piehl Tom Daggett Donald Glas L N Board of No oe� 10 CORPORATION tors Meeting 1, 1984 FOR YOUR INFORMATION Others Present: John Bernhagen, Exec. Dir. The meeting was called to order at 7:30 a.m. by Chairman McGraw. Minutes of the October 4 meeting were approved. Motion was made, seconded, and carried to approve the treasurer's report. John Bernhagen reported on the following projects: The labor survey is fully implemented. 23,000 surveys with two ques- tionnaires per electric bill will be enclosed in the November billing for Hutchinson, Glencoe, Brownton and McLeod Coop Power Association. HAVTI will do the computer entries of the results. These entries will then be submitted to the Department of Economic Development for the computer printouts. In addition to our use, Bernhagen suggested that an informational meeting be set up for all the communities in the sur- vey area to present to them the results of the survey. The meeting would include suggesting to the communities other things they may do to en- courage economic development in their area short of a full -blown Star City program. The Board felt that this is something that should be pursued. Present deliberations with West Central Industries of Willmar to locate a sheltered workshop in Hutchinson include financial packages as -well as site location. Bernhagen was in Willmar to visit with the manager, Gary Nielsen. HCDC involvement with Ag Systems has been completed. The IRBs were formally signed on October 15 at the First National Bank. Ag Systems' construction is underway and will be completed soon. A first -draft draft procedure paper on the use of IRBs was shown to the Board and Bernhagen indicated that he will be including procedure for Tax Increment Financing as well as procedures for developers in general as they present their building concepts in our community. On October 24, Bernhagen attended the Star City Luncheon and meeting in St. Paul with Commissioner Mark Dayton and other individuals from other Star Cities. The results of the Business Contact Questionnaire were discussed with that information becoming the basis for legislation in the upcoming session of the legislature. Procedures and methods of advertising the State and our individual cities were also discussed. Page 2 40 HCDC Board of Directors Meeting November 1, 1984 0. A report was given on preliminaries of four new projects by developers. 0 Bernhagen reported on a meeting with the Hutchinson Utilities Commission. The outcome of that meeting is to have a meeting scheduled with the CEOs and the electrical engineers of 3M, Hutch Technology, and Pure Culture Products and the Utilities Commission and our office to discuss electrical reliability. Bernhagen has been working with various consultants and will continue to set up meetings with consultants of'varing expertise including those dealing with financial packaging, facade concepts, historic preservation, intra- structure, etc. These meetings are all dealing with a goals and objectives plan for the City. Gary Plotz is being included in these meetings. Tom Daggett gave an update on the Scandinavian Transport Products Company (STP). The Public Relations Committee submitted a report on their recommendation to advertise our city for the purpose of economic development. The following package was recomme ed. A motion was made, seconded, and carried by the Board to approve the flog: / KDUZ Program A state -wide business recognition that allows 111 minutes of advertising about our community ......................$1,170.00 Minnesota Classified Ad Network (MCAN) Reaches 280 newspapers with a circulation of 2,000,000 readers for $149.00 /ad for 10 months ..............1,490.00 Hutchinson Leader 13 week package .... .........................156.00 TOTAL $2,816.00 The concept of this proposal is that the local people and the immediate surrounding area have the best knowledge and are receptive to plant expansion while using some of the advertising to spread out to other parts of our state. On going meetings are being held with Burlington Northern and Central Prairie Rail Association with the possibility of a short -line railroad operating through a rail authority. There have been conversations with the State DOT Rail Section, the Federal Railroad Regulatory Department, Senators' Durenburger and Boschwitz offices, Congressman Weber's office, and Govenor Perpich's office. Meeting adjourned at 9:00 a.m. r] "WHAT'S DEVELOPING" NEWSLETTER OF: Hutchinson Community Development Corp. John Bernhagen, Exec. Director November 2, 1984 Vol. 2 STAR CITY LUNCHEON /MEETING The Star City Luncheon with Commissioner Mark Dayton was held on October 24. The Industrial Calls Survey, as turned in by the Star Cities, was discussed and will be the basis for legislature suggestions by the Department of Economic Development. The Department is also considering advertising the State in general terms in national publications. We may want to tie in with their efforts at a later date. BURLINGTON NORTHERN RAILROAD Hutchinson Community Development Corp. is working very closely with the Cen- tral Prairie Rail Association with meetings at Burlington Northern and 0 the community. We have been in ntact with the State DOT Rail Section, the Federal Railroad Regula- tory Department, the Senators Durenburger and Boschwitz office, Congressman Weber's office, and Govenor Perpich's office. INDUSTRIAL CALLS As an outgrowth of the Industrial Calls made, there is a feeling that the Hutchinson Electric Utility could have better reliability. John Bernhagen met with the Utility Commission and it was suggested that the CEO, along with their electrical engineer, of the concerned companies; the Utility Commission and their engineers meet in a joint session at the HCDC office. This will be taking place in the very near future. DEVELOPER'S PROCEDURE MANUAL A procedure manual for the use of IRBs, Tax Increment Financing, fees, and ieneral development procedures is in the making. This will become a docu- ment to take a developer through every step as they consider our community for their project and, hopefully, written in lav -man's laneunee. 45 Washington Ave. East Hutchinson, Minnesota 55350 PLANS FOR ADVERTISING The Public Relations Committee of HCDC met to formulate plans for advertising the community of Hutchinson based on the budget allotment in the area of commun- ications for 1985. Surveys indicate that 65% of new business comes from local expansion. Of new businesses coming to a community from the outside, 65% of those come from businesses al- ready in the state. Thus, the following plan is the Public Relations Committee's recommendation and was approved by HCDC Board of Directors. It was determined to emphasize knowledge of Hutchinson's willingness to work with developers and where to go to have that development procede as smoothly as possible, and to make our local people as knowledgable as pos- sible with an added emphasis based on a state wide effort. Minnesota Department of Energy 6 Economic Development is putting together two minutes of "Success Enterprise" stories each week for the next 52 weeks. HCDC will be the sponsor of those stories with a 15 second opening, 60 seconds between stories, and a 15 sec. closing. The cost is $22.50 /week for a primetime Tuesday airing and, donated by KDUZ, a Saturday airing. Total cost for the year is $1,170.00. The Minnesota Classification Ad Network (MCAN) sponsored by the Minnesota Newspapers Association, will give us coverage in 200 statewide news- papers reaching 2,000,000 of our state's population. This ad will be run once a month for ten months at a cost of $1,490.00. A 13 -week ad package in the Hutchinson Leader at $12.00 /week will be run for $156.00. The total advertising package is $2,816.00. Listen to KDUZ every Monday starting on November 5 at 7:25 a.m. and Saturdays at 12:40 p.m. HCDC IS HERE TO SERVE-- PLEASE DO USE US! Ai l �1 MEMBERS PRESENT i PUBLIC INFORMATION COMMITTEE October 30, 1984 0. FOR YOUR INFORMATIO(f OTHERS PRESENT Carol Haukos, Chairman John Bernhagen Larry Graf Wayne Kasich Ron Jonas Thomds Lyke Ray Zimmermann The meeting was called to order at 12:30 p.m. John Bernhagen discussed the budget of Hutchinson Community Devel- opment which allowed $4,000.00 for advertising. Samples of various business publications were shown. Figures that were quoted indicated 65% of new business comes from local expansion. Also, 65% of new businesses to a community come from businesses already in the state. This first year, the members thought it best to get local people aware of HCDC and it's program. Thus to concentrate advertise- ments to local coverage with possibly some state advertising later on. Larry Graf played a two - minute program from Minnesota Department of Energy & Economics and suggested using the 60 second commercial time. The special rate for HCDC would be $22.50 /week or $1,170.00 total. This would be for two spots a week. Wayne Kasich suggested running an ad in the Minnesota Classified Ad Network (MCAN) section for $149.00 1ad. The ad would run once a month for 10 months. Wayne also suggested a 13 week package through the Hutchinson Leader at $12.00 /ad for a total of $156.00. Motiod was made, seconded, and carried to propose the following advertising budget: KDUZ Program -- $1,170.00 MCAN ad x 10 -- 1,490.00 Leader pkg. -- 156.00 TOTAL $2,816.00 0 Meeting adjourned at 1:45 p.m. r PIONEERLAND LIBRARY SYSTEM BOARD 0 FOR YOUR INFORMATION October 8; 1984 . Present: James Phalen' Graceville Representing: Big Stone County Steve Boehlke, Montevideo 1. Chippewa County Wayne Hebrink, Renville Kandiyohi County Jean Stranberg, Atwater " Kandiyohi County Lilah Buhr, Stewart - McLeod County Kathleen - Kubasch, Winsted " McLeod County Melvin Dose, Glencoe McLeod County Ellen Moench, Eden Valley Meeker County Jeanne Lundstrom, Cosmos " Meeker County Curt Johnson, Appleton Appleton Sue Nelson, Benson Benson < Phil Gulstad, Dawson Dawson Lionel Barker, Glencoe Glencoe Albert Linde, Hutchinson Hutchinson John Horrocks, Hutchinson " Hutchinson Shirley Schutt, Kerkhoven Kerkhoven Judy Oestreich, Litchfield Litchfield Delores Condon, Litchfield Litchfield Anne Maguire, Madison Madison Gladys Nelson, Ortonville Ortonville Linda Ulrich, Renville' Renville LeRoy Sanders, Willmar Willmar Jeanette Buchanan, Willmar Willmar Burton Sundberg, Director . Robert Boese, Associate Director Kathy Matson, Associate Director Absent: Stan Jacobson, Granite Falls* Representing: Chippewa County Lois Anderson, Maynard* Chippewa County Dorothy Hinseth, Sunburg* Kandiyohi County Orlynn Mankell, New London* Kandiyohi County Steve George, Darwin Meeker County Dallas Lundstrum, Bird Island* Bird Island Angelyne Montonye, Graceville Graceville Sam Malone, Willmar* ". Willmar *Excused absence The Pioneerland Library System Board meeting was called to order by Chairman Sanders at 7:35 p.m. Mr. Boese reported that Lois Anderson from Chippewa County has been appointed to-this Board replacing Arden Jerve. ` Buchanan/Buhr moved and seconded that the minutes of the September 10, 1984, meeting be approved. Carried. The "Proposed Guidelines and Criteria for New Member Libraries or Branch Libraries in PLS" (attached) was reviewed. Horrocks /Barker moved acceptance of the "Guidelines." Carried. At this point, the delegation from the Hector Library Board was introduced. Spokes- man for the group was Mr. Steven Rowley. Each Board member had received materials . from Hector regarding their application to become a member of the PLS. Discussion ensued regarding type of building, etc. Hector would provide, distance from current libraries in our system, book collection, financial obligations, etc. Oestreich/ Buhr moved and seconded that Hector be accepted as an "island city" in the PLS. Carried. An agreement will be drawn up and sent to all necessary participants. It i 1 L.. '/ was noted that all participating governing units need to Approve and sign the agreement. Nelson/Boehlke moved to accept Treasurer's Report,. Carried. The third quarter financial report (using the overhead transparency) was re- viewed. Director Sundberg presented an overview of the expenditures to date. _ Oestreich /KUbasch moved and seconded that balance of funds from contingency (approximately $1048.00) be transferred to Mileage and Meetings. Carried. Director Sundberg reported that a new bookmobile schedule is being developed. This will be implemented the first of the year. The bookmobile will operate four days a week, approximately ten hours each day. K. Matson reviewed the circulation statistics for September. Cosmos has now moved into the expanded library quarters. Newspaper clippings were passed around. Litchfield has received a grant to participate in 1985 in the program "Let's Talk About Books." Barker/Buhr moved and seconded payment of bills. Carried. Committee and Project Reports: 1. SAMMIE -- Several staff members and governing board members attended the SAMMIE Annual Meeting. The Advisory Council is now advertising for a new coordinator. 2. K. Matson and three staff members attended a workshop in Mankato regarding small rural libraries. One of the speakers at the workshop will be invited to speak to the staff of PLS. 3. Swift County referendum. -- Mr. Boese and S. Nelson reported on the upcoming Swift County referendum on library services. Two questions will be placed on the ballot: should Swift County provide county -wide library service? and should Swift County join PLS? . Unfinished business: 1. Finance Committee -- the Finance Committee met and revised the 1985 budget down to a 58 increase over 1984 local funding and retained the $.15 per capita for automation. Buhr /Horrocks moved and seconded acceptance of the revised 1985 budget $nd $.15 per capita. Carried. (Copy attached). 2. Personnel Committee Report: a. The new salary schedule was reviewed and it was noted that this would re- quire a 5% increase in salaries for 1985 which has been provided in the 1985 budget. G. Nelson/Buhr moved approval of the new 1985 pay schedule. b. Request for thorough study of pay schedule -- Mr. Boese indicated a study of this type might cost up to $4,000. This currently is not a budget item in the 1985 budget but Mr. Sundberg pointed out that it could be taken from the 1984 general fund balance at the end of the year. Oestreich/ Condon moved and seconded bids be obtained for a project of this type. Carried. ` c. The administrative team is working on a Job Analysis Study which will determine present staffing levels and make recommendations for changes. Mr. Boese gave a short presentation on the steps involved in producing the COM catalog and the definitions of various technical services. Barker /Oestreich moved and seconded that the Executive Committee meet in November and possibly December with the full Board meeting in January. A decision on whether the full Board needs to meet either in November or December will be left to Mr. Sundberg. Carried. The meeting was adjourned at 10:15. Jeanette Buchanan Secretary PIONEERLAND LIBRARY SYSTEM Executive Committee Meeting October 8, 1984 iPresent: Wayne Hebrink, Renville Representing: Lilah Buhr, Stewart Sue Nelson, Benson Phil Gulstad, Dawson Jeanette Buchanan, Willmar LeRoy Sanders, Willmar Burton Sundberg, Director Kathy Matson, Associate Director Robert Boese, Associate Director Kandiyohi County McLeod County Benson Dawson Willmar Willmar Chaimman sanders called the Executive Committee meeting to order at 6;30 p.m. Attached is a copy of the "Options, Considerations, etc." which were reviewed and discussed. The Finance (Budget) Committee has met and revised the 1985 budget downwards to show a 5% increase in local funding over 1984 (instead of a 7.4$ increase) plus a $.15 per capita capital improvements fund. This budget revision was approved by Kandiyohi County on October 3, 1984. Option #1 -- After considerable discussion it was the consensus of the Executive Committee that a letter be developed to send with the annual budget request that the percent of contribution by all parties within that participating county should be reviewed and agreed upon. This letter need hot be an annual letter- - possibly every five or ten years. Option #2 -- In 1983 and 1984 services have had to be reduced in Meeker County because total financial participation has not been realized. A time period of reduction is recommended to be written into the Agreement (i.e., two years) to ensure that this does not become an on -going problem. Option #5 -- Possibility of adding to the Agreement that after ? years of failing to provide the requested budget, the Library Board may refuse membership to that jurisdiction until they do meet the budget request. The Executive Committee will recommend to the Pioneerland Library System Board that a letter be written addressing #1 above. The Executive Committee will meet the following month after input on these matters from the Pioneerland Library System Board. The meeting was adjourned at 7:30. Jeanette Buchanan Secretary A�Y P � 9 MEMBERS PRESENT PUBLIC INFORMATION COMMITTEE October 30, 1984 G.- FOR YOUR INFORMATI(V OTHERS PRESENT Carol Haukos, Chairman John Bernhagen Larry Graf Wayne Kasich Ron Jonas ThomAs Lyke Ray Zimmermann The meeting was called to order at 12:30 p.m. John Bernhagen discussed the budget of Hutchinson Community Devel- opment which allowed $4,000.00 for advertising. Samples of various business publications were shown. Figures that were quoted indicated 65% of new business comes from local expansion. Also, 65% of new businesses to a community come from businesses already in the state. This first year, the members thought it best to get local people aware of HCDC and it's program. Thus to concentrate advertise- ments to local coverage with possibly some state advertising later on. Larry Graf played a two - minute program from Minnesota Department of Energy b Economics and suggested using the 60 second commercial time. The special rate for HCDC would be $22.50 /week or $1,170.00 total. This would be for two spots a week. Wayne Kasich suggested running an ad in the Minnesota Classified Ad Network (MCAN) section for $149.00 /ad. The ad would run once a month for 10 months. Wayne also suggested a 13 week package through the Hutchinson Leader at $12.00 /ad for a total of $156.00. Motiod was made, seconded, and carried to propose the following advertising budget: KDU2 Program -- $1,170.00 MCAN ad x 10 -- 1,490.00 Leader pkg. -- 156.00 TOTAL $2,816.00 Meeting adjourned at 1:45 p.m. i PIONEERIAND LIBRARY SYSTEM Executive Committee Meeting FOR YOUR INFORMATION October 8, 1984 Present: Wayne Hebrink, Renville Lilah Buhr, Stewart Sue Nelson, Benson Phil Gulstad, Dawson Jeanette Buchanan, Willmar ` LeRoy Sanders, Willmar Burton Sundberg, Director Kathy Matson, Associate Director Robert Boese, Associate Director Representing: Kandiyohi County " McLeod County " Benson " Dawson " Willmar Willmar Chairman Sanders called the Executive Committee meeting to order at 6 :30 P.M. Attached is a copy of the "Options, Considerations, etc." which were reviewed and discussed. The Finance (Budget) Committee has met and revised the 1985 budget downwards to show a 58 increase in local funding over 1984 (instead of a 7.4$ increase) plus a $.15 per capita capital improvements fund. This budget revision was approved by Kandiyohi County on October 3, 1964. Option #1 -- After considerable discussion it was the consensus of the Executive Committee that a letter be developed to send with the annual budget request that the percent of contribution by all parties within that participating county should be reviewed and agreed upon. This letter need 'not be an annual letter- - possibly every five or ten years. Option #2 -- In 1983 and 1984 services have had to be reduced in Meeker County because total financial participation has not been realized. A time period of reduction is recommended to be written into the Agreement (i.e., two years) to ensure that this does not become an on -going problem. Option #5 -- Possibility of adding to the Agreement that after ? years of failing to provide the requested budget, the Library Board may refuse membership to that jurisdiction until they do meet the budget request. The Executive Committee will recommend to the Pioneerland Library System Board that a letter be written addressing #1 above. The Executive Committee will meet the following month after input on these matters from the Pioneerland Library System Board. ' The meeting was adjourned at 7:30. Jeanette Buthanan Secretary October 1984 0alance: Receipts: State /Federal Aid Big Stone County *Chippewa-County Kandiyohi County McLeod County Meeker County ONEERLAND LIBRARY SYSTEM 0 Treasurer's Report Sue Nelson, Treasurer INCOME THIS MONTH $ 70,560.87 20,610.00 5,342.50 17,077.00 22,103.00 8,966.51 13,147.50 YEAR TO DATE $108,341.91 135,976.00 21,370.00 68,308.00 88,412.00 56,275.58 52,590.00 BUDGET 167,266.00 21,370.00 * 68,308.00 88,412.00 57,962.00 56,547.00 Glencoe 5,300.50 21,202.00 21,202.00 Graceville 889.00 3,556.00 3,556.00 Hutchinson 11,573.50 46,294.00 46,294.00 Litchfield 8,664.50 34,658.00 34,658.00 Ortonville 2,933.25 11,733.00 11,733.00 Willmar 18,084.25 72,337.00 72,337.00 Appleton 2,035.50 8,142.00 8,142.00 Benson 4,040.00 16,160.00 16,160.00 Bird Island 4,815.75 6,421.00 *Dawson 2,100.50 8,402.00 * 8,402.00 Kerkhoven 841.00 3,364.00 3,364.00 *Madison 2,444.25 9,777.00 * 9,777.00 Renville 1,746.75 6,987.00 6,987.00 . Cash Receipts 3,471.84 31,241.19 36,000.00 Gifts 2,025.58 Interest 865.84 7,332.85 5,000.00 Reimbursements (Local Gov't) *Chippewa County 7,439.75 29,759.00 * 29,759.00 *Madison 788.00 3,152.00 * 3,152.00 *Dawson 1,232.50 4,930.00 * 4,930.00 Other Reimbursements 96.56 11,441.00 10,000.00 Other (KCWL) 946.00 Total Receipts: $161,794.00 $763,186.95 $797,739.00 Glencoe Fund 7,375.00 Contingency 3,000.00 Implementation Grant (1983) .TOTAL RECEIPTS & BALANCE: $232,354.87 $871,528.86 $832,114.00 (Implementation Grant -spent in 1983) (3,848.00) $828,266.00 Page 1 (OVER) PIONEERLAND LIBRARY SY M Treasurer's Report (Continued) EXPENDITURES: MID YTD % OF ERP CURB* EXPENDITURES EXPEN01 TUBES TO EST BUDGET ACCT GROUP... .00 .00 .00% .00 LIDRARY PERSONAL SERVICES ' SALARIES ANO %AGES 42.698.91 450,873.42 84.20% 5359500.00 HEhLTH INSUkANCE 2.169.41 21,259.71 83.372 25.500.00 RLTIREMLNT INSURANCE 3,599.02 40.532.42 79.48% 51,000.00 ACCT GFOGP... 48.467.34 5129665.55 83.77% 612,003.00 MATERIALS FOOKS - ADULT 3,525.51 38.344.68 80.48% 47,645.00 BOOKS - CHILDREN 1,735.64 6,502.62 46.45% 149000.00 GENERAL REFERENCE 1.300.87 5,610.51 121.97% 4.600.00 PERIODICALS 206.96 19,127.81 136.63% 149000.00 PAMPHLETS 22.50 225.50 75.17% 3C0.00 BM•' C 16MH FILMS .00 3,74C.50 93.51% 4,000.00 VIDEO DISCS .00 1.595.92 53.202 3,000.00 VIDEO TAPES 409.98 1.434.99 110.38% 1.3CO.CC AUDlO DISCS AND TAPES 51.70 237.36 79.292 3CO.0^_ SLIDES AND FILM STRIPS .00 .CO .DC% X0.00 7'ILROF0MAS 12.00 564.96 94.164 6CO.00 BINDING .00 827.49 137.92: 6CO.00 ACCT GROUP... 7,265.15 70.212.93 86.3 ?4 - 90,545.00 CATALCGING OCLC CHARGES .00 16.796.71 119.862 14,000.00 COM VENCOR CHARGES 341.31 5.558.8D 69.49% B.00O.00 ACCT GROUP... 341.31 221339.51 IC1.541 22.300.00 VEHICLES OP2RATION AND MAI.iTENA%-E 1.391.11 13.C52.40 93.23% 14.000.00 - INSUP ANC`_ .00 I, 03&,.06 1C3.81% 11OCO.00 ANCRT IZ AT I ON .00 3. CCC.CO IC0.003 3.000.00 ACCT GROUP... 1.381.11 17,C93.46 94.95% 18,00 0 CD "MU.YICATIO. "1 TELEPHONE AND L114E 591.05 7.627.64 111.624 7,OC 0 TERMINAL MAI':TENA;.CE .00 84.79 6.064 1.4CO.00 POTTAGE AND SeIPPING 564.03 6.221.66 69.1'_3 9.000.00 ACCT GROUP... 1,155.13 14.134.09 61.2316 17,4CC.O0 ECUIP.YENT NE.; E- JIPMc%T 94.40 3,187.30 35.41Z 9.000.00 A/V EO'JIPMENT 20.00 1,037.81 103.73% 1,000.00 ECUIPCENT MAINTENENCE 531.47 7.615.00 126.92% 6.0 ^.0.00 E:U1P'IENT RENTAL 163.80 1,&,67.56 92.64% 1.500.00 ACCT GROG'... 809.67 13,5") 7.67 75.894 17,BCO.00 OT�!;R CUST ^DIAL SLPPL HS A'ID E�GIPMENT 136.33 895.59 09.56Z 1.00D.00 SUPPLIES AND PRINTI'iG 1,5 15.71 16,298.77 114.372 16.00O.00 Pr:^_MDTICNAL A:`iD PROGRAMMING .00 256.42 25.642 1.000.0C MILEAGE AND MEETI?dGS - STAFF 3 ?7.89 5,Z06.46 130.1EZ 4,OCO.00 MILE4CE A ;,D MEETINGS - TRUSTEES 490.86 3,6 °_2.40 92.06Z 41000.00 PROF. ME "EERSHIPS ITRLSTEESI .00 465.00 1CO.00Z 465.00 1.tiSLRANCL .00 4.743.12 79.14: 6.00C.00 ADS AND LEGAL NOTICES _ .00 119.74 119.74% ICO.00 AUDITING .00 1,975.00 164.59% 1.200.00 BOOKKEEPING 225.00 2.391.38 79.71% 3.000.00 CONTINUING EDUCATION .00 .00 .001 200.00 ACCT GROUP... 2.825.79 38.040.87 162.914 36.965.00 SPECIAL GLENCOE FRIENDS, 1983 15.00 3,520.03 46.01Z 7,650.00 CONTINGENCY 000 1,952.04 65.07% 3,OCO.00 GRANT. RINGS .00 15.93 .464 3,5CC.00 GRANT 275.00 275.00 .00% 000 ACCT GROUP... 290.00 5.763.00 40.732 14.150.00 - I9RARY GRG. TOTAL... 62.535.51 701.754.08 34.662 828.860.00 ADJUSTMENT +44.58 ENDING CASH BALANCE $169,819.36 $169,819.36 Page 2 0 • • NAME 0 6 EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL FOR YOUR INFORMATION DATE November 6, 1985 ADDRESS James Marka Lester Prairie, MN . . JOB TITLE Assistant Building Inspector SUPERVISED BY Building Official EMPLOYMENT STATUS X NEW EMPLOYEE X FULL TIME OTHER: PART TIME OR SEASONAL PAY RATE 0 hour probationary 1979 COMMENTS Graduate MSU business admin & construction management; internship City of Mankato- Building Inspections. 5; years commercial /industrial construction management; 8 years residential construction. Eligible for certification Class I and Class II building inspector. THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL POLICY AND TO THE COUNCIL APPROVED SELECTION PROCESS. � DEPARTMENT HEAD S PE SONNEL OORDINATOR Tr M4S -i- NAME Ll r] EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL i FOR YOUR INFORMATION DATE November 6, 1984 ADDRESS Susan Otto Hutchinson Karen Pesina Glencoe Susan Wetterling Hutchinson Anita Nelson Hutchinson , JOB TITLE Skating instrurtors SUPERVISED BY Barb Haugen EMPLOYMENT STATUS _XNEW EMPLOYEE OTHER: FULL TIME _X PART TIME OR SEASONAL PAY RATE $3.75 - $4 hour COMMENTS For fall skating program THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL POLICY AND TO THE COUNCIL APPROVED SELECTION PROCESS, DEIPARTMENT HEAD PERSONNEL OORDINATOR i i JCITY AMNISTk R f JOHNJ.BERNHAGEN Senator 21st District Route 1, Box 122 Hutchinson, Minnesota 55350 Phone: (612) 587-6508 During Session: 143 State Office Building St. Paul, Minnesota 55155 Phone: (612) 296-4131 November 2, 1984 The Honorable Robert H. Stearns Mayor of Hutchinson City Hall Hutchinson, Minnesota 55350 Dear Mayor Stearns, 0 Senate State of Minnesota FOR YOUR INFORMATION /34 + 8` NOV 1984 Cu py�/y� 0C, ���+� N Thank you for sending me a copy of the Hutchinson Resolution. Be assured, I am aware all local government officials are vitally concerned over recent actions by the Public Employees Retirement Association (PERA) Board and its staff. I am closely monitoring the situation and making inquiries and suggestions through my fellow senators on the Governmental Operations Committee. All of us want to restore full public confidence in PERA operations as soon as possi- ble, to make certain the PERA board is fully complying with the law. Several counties and cities have sent me resolutions expressing their concern over the PERA revelations. At this time there is no assurance we have seen the last of such developments. I will continue to follow the inquiry with the utmost scrutiny and to convey my questions and concerns. Given the important responsibility of the PERA board and staff, to oversee and administer the pensions of 100,000 public employees and 20,000 retirees, it is critical the investigation is complete and thorough. Thank you again for forwarding your concerns to me. Sincerely, John Bernhagen State Senator JB:mv COMMITTEES • Agriculture & Natural Resources • Rules & Administration • Taxes & Tax Laws • Transportation 4-- FOR YOUR INFORMATION t\ P.O. Box 37 • 26560 Fallbr a 4e. • Wyoming, MN 55092 4} 1 �� X158192021 'The (d � � ��� } r. Recyclers ^ N m sl a€oE62 o we- ON i%u-� wog I cl �pf 2-rore I to t0 '.'r 60 almoki +� 2 P-te +� �� 1 0 cj0c l-' 'o .4 e 164V101S �00 WOL) e)(,(>c , ; -,eo(e- LA1't4��- rQdj (Rc( col(ecf -' o rl costs nc( redu« cl rYl cycI' /) rvo�- ©o ( c+fo rdable bu-- ecor�oryAj cull �(eS;re,W Y T, t Q+Q -k � n� o/1 C a q �o �'` S N Vin j GA+ `l ),e -�r� ont o `nne5 a S e 4 or f S_ q opx- P0 0 (A-- V Minutes 0 FOR YOUR INFORMATION Hutchinson Fire Department - Regular Meeting Monday, October 1, 1984 Chief Henke called the meeting to order at 8:00 p.m. Minutes of the previous meetings were read and approved with minor corrections. George Field reported on Fire Prevention Week. We'll be having tours October 9 and 10 at 9:30 a.m. each day. He well be needing help. Also, Operation EDITH will be held Wednesday evening, October 10, at 8 p.m. Elementary sutdents will be making posters and the winners will be award- ed a T -shirt and a helmet. - Mike Monge reported on the task force. He'll be posting the minutes. The Nominating Committee should be getting the names of those who plan to run for an officer position, before next month's meeting. Chief Henke stated his congratulations to Larry Thompson and George Field for their success of the Centennial. The following fire runs and bills were approved to be paid from their proper accouts: Fire Calls 9/6 Mutual Aid - Buffalo Lake 9/7 Country Club 9/7 LeBistro 9/8 Mellin 9/8 Evergreen Apts. 9/12 Wendt 9/15 Biscay - truck fire 9/17 Drill . 9/24 Drill 9/25 Rescue - Miller 9/26 Natvig City Budget Hutch Leader 16.77 Tech Publ. Fire Eng. 24.67 Communication Aud. 35.75 Hutch Sewing Basket 3.00 Hutch Fire S Safety 86.70 Fitzloff Hardware 22.62 Allen Office 16.25 Ideal Shoe Shop 12.50 Coast -to -Coast 64.04 Hutch Fire 6 Safety 74.50 Family Rexall Drug 9.34 Ll Mankato Mobile Radio 567.09 " it " 300.44 if 11 20.00 " if if 22.00 " " it 26.30 Hutch Snyder Drug 27.98 V Fire Department Minutes October 1, 1984 Page 2 GENERAL'ACCT.: RURAL ACCT. Ramco Publishing 2.00 Gopher Sign Co. Johnson Super Value 11.20 Hutch Leader 33.30 Crow River Press.. 97.68 U.S. Postmaster 20.00 1984 Fire Chiefs Conf. 320.00 McLeod County F.C. Assn.'. 20.00 George Prieve 10.00 458.35 Chief Henke read a letter from Vin Weber concerning HR 2753. He will post the letter. Firstate Federal sent $100.00 in remembrance of our Centennial. Gary Hotovec will be having two groups of 4 -H clubs here October 9th. He'll be needing help. John Reynolds had a request for 11 air bottles for training at Pure Culture Products. It will be left to the Chiefs. Chief Henke showed and proposed a rain suit that we would use in Hazardous Materials incidences. A motion was made and seconded to purchase a certain number of suits. Motion passed. Goebel Fixtures made and donated 20 backboards for our use. Butch will be getting a thank you letter to them. Tim Schloeder reminded everyone that the hospital is looking for 2 people for the ambulance reserve. Meeting was adjourned at 8:50 P.M. Respectfully submitted, Mark Christensen Secretary 0 _J °. 40 -1 i VMINUTES 0 Hutchinson Fire Department - Officer's Meeting Monday, October 8, 1984 FOR YOUR INFORMATION Chief Henke called the meeting to order at 9 :40 P.M. It was stated that no one can run for an office if they don't have the required training hours or fire calls. Tim Schloeder reported he has someone who would like some out buildings burned. Butch and Dick will check on this. Mike Monge reported the Fire Chief from Phoenix, Arizona will hold a class at the Vo- Tech-this spring. Operation EDITH will be held on Wednesday, October 10 at 8 p.m. We will need men to survey around town to see how many participate. The Chiefs will be gone from October 17 -20. Brad Emans, Mike Monge, Howard Riggle and Harvey Kemper will be in charge. The meeting was adjourned at 10:57 P.M. Respectfully submitted, Mark Christensen Secretary