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cp09-25-1984 cHUTCH INSON CITY *,CALENDAR WEEK OF September 23 TO September 29 1984' WEDNESDAY -2'6- 0 5:15 P.M. - Tree Board Meeti at City Hall SUNDAY I MONDAY -23- -24- THURSDAY -27- Noon - Safety Council Meeting a Fire Station 1:00 P.M. - Utilities Commissio Meeting at Utilities 6:00 P.M. - City Council Budget Meeting at City Hall 8:00 P.M. - Joint Council Meeti Re. Cable TV at City Hal FRIDAY -28- TUESDAY -25 :30 P.M. - City Council Meeting' at City Hall SATURDAY -29- SEPTEMBER 29 -30 FIREMEN'S CENTENNIAL 0 • AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, SEPTEMBER 25, 1984 ✓1. Call to Order - 7:30 P.M. jZ. Invocation - Reverend John Longley ,/3. Consideration of Minutes - Regular Meeting of September 11, 1984 Action - Motion to approve - Motion to approve as amended 4. Routine Items ,/(a) Reports of Officers, Boards and Commissions ✓1. Financial Report - August 1984 ✓2. Planning Commission Minutes dated August 21, 1984 Action - Order by Mayor received for filing i/(b) Resolution No. 7862 - Resolution for Purchase Action - Motion to reject - Motion to waive reading and adopt ,/(c) Resolution No. 7863 - Transferring $20,000 from Liquor Store to General Fund Action - Motion to reject - Motion to waive reading and adopt ,/(d) Consideration of Appointment of Kathy McGraw and Roger Haggenmiller to Parks and Recreation Board Action - Motion to ratify appointments f(e) Consideration of Request for Reduced Refuse Rate by Evelyn Dobratz Action - Motion to reject - Motion to approve /(f) Resolution No. 7869 - Resolution Authorizing Release of Securities to First State Federal Savings & Loan Association Action - Motion to reject - Motion to waive reading and adopt 5. Public Hearing - 8:00 P.M. .J (a) 1985 Improvement Projects 85 -01 -1 through 85 -01 -25 Action - Motion to close hearing - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution i COUNCIL AGENDA SEPTEMBER 25, 1984 ,(b) Consideration of 1985 City Budget Action - Motion to close hearing - Motion to reject - Motion to adopt /c) Consideration of Amending Tax Increment Financing Plan (District No. 4) (HEARING CONTINUED FROM AUGUST 28, 1984) Action - Motion to close hearing - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution 6. Communications Requests and Petitions ✓(a) Consideration of Declaring September 23 -30, 1984 As Hutchinson Fire Department Centennial Week Action - Motion to proclaim Centennial Week ,/(b) Consideration of Request for Maintenance Operations Director to Attend HAVTI Computer Course Action - Motion to approve - Motion to reject 7. Resolutions and Ordinances ;/(a) Ordinance No. 19/84 - An Ordinance Amending Section 710 of the 1974 Ordinance Code of the City of Hutchinson, Entitled "One -Way Traffic" Action - Motion to reject - Motion to waive second reading and adopt /(b) Ordinance No. 21/84 - An Ordinance Extending The Corporate Limits Of The City Of Hutchinson To Include Certain Unincorporated Territory Bordered By Land Within The City Limits And Abutting Thereon Action - Motion to reject - Motion to waive first reading and set second reading for October 9, 1984 '/(c) Resolution No. 7857 - Resolution Accepting Bid and Awarding Contract (Project No. 84 -04) Action - Motion to reject - Motion to waive reading and adopt /(d) Resolution No. 7858 - Resolution Accepting Bid and Awarding Contract (Project No. 84 -05) Action - Motion to reject - Motion to waive reading and adopt :/(e) Resolution No. 7859 - Resolution Accepting Bid and Awarding Contract (Project No. 84 -07) Action - Motion to reject - Motion to waive reading and adopt -2- COUNCIL AGENDA SEPTEMBER 25, 1984 ✓(f) Resolution No. 7861 - Resolution of Appreciation for Sally Cone Action - Motion to reject - Motion to accept resignation and adopt „(g) Resolution No. 7864 - Transferring $192,591 from 1984 Special Assessment Bond Fund to General Fund for Engineering and Administration Fees Action - Motion to reject - Motion to approve and adopt ✓(h) Resolution No. 7865 - Resolution Adopting The General Fund, Special Assessments, Fire Hall, Pool and Gymnasium, and Library Budgets for Fiscal Year 1985 Action - Motion to reject - Motion to waive reading and adopt )(i) Resolution No. 7866 - Resolution Approving 1985 Tax Levy, Collectible In 1985 Action - Motion to reject - Motion to waive reading and adopt ,,/(j) Resolution No. 7867 - Certifying Assessments of the City of Hutchinson to the County of McLeod Action - Motion to reject - Motion to waive reading and adopt J (k) Resolution No. 7870 - Resolution Amending Resolution No. 7834 for Appointing of Judges for State General Election Action - Motion to reject - Motion to waive reading and adopt 8. Unfinished Business ,(a) Consideration of Alternatives for Assisting Building Official (DEFERRED SEPTEMBER 9, 1984) Action - Motion to reject - Motion to approve J(b) Consideration of 1985 Assessment Agreement Between City of Hutchinson and McLeod County (DEFERRED SEPTEMBER 11, 1984) Action - Motion to reject - Motion to approve and enter into agreement '(c) Consideration of Report On 1985 Improvements By Director of Engineering (DEFERRED SEPTEMBER 11, 1984) Action - ✓(d) Consideration of Outdoor Hockey Rink West of Civic Arena (DISCUSSED SEPTEMBER 11, 1984) Action - -3- COUNCIL AGENDA SEPTEMBER 25, 1984 J(e) Consideration of Engineer's Report On Options for Storm Sewer at Goebel Fixture Co. (DEFERRED SEPTEMBER 11, 1984) Action - ,/(f) Consideration of Engineer's Report On Sanitary Sewer Extension to Serve Hutch Agri -Tech (DEFERRED SEPTEMBER 11, 1984) Action - ,/(g) Consideration of Engineer's Report On Orchard Park First Addition (DEFERRED SEPTEMBER 11, 1984) Action - �(h) Discussion of 1985 Improvement Projects, Including Lyndale Avenue and Improvement Project 85 -01 -24 (DEFERRED SEPTEMBER 11, 1984) Action - J(i) Consideration of Bids for Sale And /Or Demolition of Structures for the LAWCON Grant Project (BIDS OPENED SEPTEMBER 20, 1984) Action - Motion to approve and award bids - Motion to reject bids 9. New Business a) Consideration of Delinquent Water and Sewer Accounts Action - Motion to authorize extension of payment period - Motion to authorize discontinuation of service ,Ab) Consideration of Quit Claim Deed On Weseloh Property Adjacent to Dam with City Bath House (Requested by Datlof Weseloh and Presented by Atty. Jim Schaefer) Action - Motion to reject - Motion to approve and sign deed Ac) Consideration of Final Plats for Helland's Fifth Addition and Miller Townhouse Third Addition Action - Motion to reaffirm final approval of plats J(d) Consideration of Amending Hospital Board Membership Action - Motion to reject - Motion to approve amendment - Motion to waive first reading of Ordinance and set second reading for October 9, 1984 -4- 0 0 COUNCIL AGENDA SEPTEMBER 25, 1984 ,/(e) Consideration of Establishing Specifications for Demolition of Houses On LAWCON Park Project Adjacent to Bass Pond Action - Motion to reject - Motion to approve and authorize City Engineer to prepare specifications and advertise for bids October 12 at 2:00 P.M. j(f) Consideration of Sealing Wells On LAWCON Grant Project Prior to Demolition Action - Motion to reject - Motion to approve V(g) Consideration of Projects 85 -01 -26 through 85 -01 -31 By Receiving Report And Setting Hearing Date Action - Motion to reject - Motion to accept report and set hearing for October 23, 1984 at 8:00 P.M. - Motion to waive reading and adopt Resolu- tion No. 7860 ,/(h) Consideration of Application for Deferred Special Assessments: 1. Erwin and Anna Haag 2. �t Hagen Action - Motion to reject - Motion to approve deferred special assessments and file with County Assessor J(i) Consideration of Storm Water Problem On Fifth Avenue N.W. Action - VI(j) Consideration of 1985 Sanitary Sewer Main Project Action - Motion to approve - Motion to reject ,(k) Consideration of Advertising for Bids On Picnic Shelter with Restrooms At Fred Roberts Park Action - Motion to reject - Motion to approve and advertise for bids ,/(1) Consideration of Transfer of Bond Issuance Authority to City of New Hope Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution No. 7868 and enter into Allocation Agreement ,/(m) Consideration of Merit Increase for Hourly and Salaried Employees Action - Motion to reject - Motion to approve recommendations -5- 0 • COUNCIL AGENDA SEPTEMBER 25, 1984 I(n) Consideration of Conditional Use Permit Submitted by Q. Gruis with favor- able recommendation from Planning Commission, with contingencies Action - Motion to reject - Motion to approve and waive reading and adopt Resolution ✓(o) Consideration of Variance Requested By Harvey Kemper with favorable recom- mendation from Planning Commission, with stipulation Action - Motion to reject - Motion to approve and waive reading and adopt Resolution Y(p) Consideration of Preliminary Plat of Helland's Sixth Addition with favor- able recommendation from Planning Commission Action - Motion to reject - Motion to approve and waive reading and adopt Resolution J(q) Consideration of Preliminary and Final Plat of California Second Addition with favorable recommendation from Planning Commission Action - Motion to reject - Motion to approve and waive reading and adopt Resolution ,/(r) Consideration of Amendment to the Zoning Ordinance (Map) As Submitted by John Miller with favorable recommendation from Planning Commission Action - Motion to reject - Motion to approve and waive first reading of Ordinance and set second reading for October 9, 1984 ,(s) Consideration of Preliminary Plat of Lakewood Terrace Fourth Addition with favorable recommendation from Planning Commission, with understanding Action - Motion to reject - Motion to approve and waive reading and adopt Resolution ✓(t) Consideration of Variance Submitted By Erland Jablinski with unfavorable recommendation of Planning Commission, with understanding of City liability Action - Motion to reject - Motion to approve and waive reading and adopt Resolution 1(u) Consideration of Final Plat of Peterson Estates As Submitted to County and Referred to City with favorable recommendation from Planning Commission Action - Motion to reject - Motion to recommend approval to County 0 • COUNCIL AGENDA SEPTEMBER 25, 1984 ,/(v) Consideration of Final Plat for David Lee Acres with favorable recommen- dation from Planning Commission, with stipulation Action - Motion to reject - Motion to recommend approval to County 10. Miscellaneous ,/(a) Communications from City Administrator 11. Claims Appropriations and Contract Payments ✓(a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment -7- 0 • MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, SEPTEMBER 11, 1984 1. The meeting was called to order by Mayor Stearns at 8:00 P.M., with the fol- lowing present: Alderman Mike Carls, Alderman John Mlinar, Alderman Marlin Torgerson, Alderman Pat Mikulecky, and Mayor Robert H. Stearns. Also present: City Administrator Gary D. Plotz, City Engineer Marlow V. Priebe, and City At- torney James Schaefer.' 2. INVOCATION The invocation was given by the Reverend John Longley. 3. MINUTES The minutes of the regular meeting of August 28, 1984 were approved as amended. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING OFFICIAL'S REPORT - AUGUST 1984 2. NURSING HOME BOARD MINUTES DATED JULY 26, 1984 3. TREE BOARD MINUTES DATED JULY 18, 1984 There being no discussion, the report and minutes were ordered by the Mayor to be received for filing. (b) RESOLUTION NO. 7845 - RESOLUTION AUTHORIZING RELEASE OF SECURITIES TO FIRST BANK MINNEAPOLIS The motion was made by Alderman Mlinar, seconded by Alderman Mikulecky, to waive reading and adopt Resolution No. 7845. Motion unanimously car- ried. 5. PUBLIC HEARING None. 6. COMMUNICATIONS REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST TO USE OLD FIRE HELMETS AS PRIZES FOR FIRE PREVENTION WEEK POSTER CONTEST Following discussion, it was moved by Alderman Torgerson to approve the request. Alderman Mlinar seconded the motion, and it passed unanimously. o� 0 0 COUNCIL MINUTES SEPTEMBER 11, 1984 (b) CONSIDERATION OF REQUEST BY DIRECTOR OF ENGINEERING TO ATTEND ENGINEERS CONFERENCE OCTOBER 24 -26, 1984 Alderman Mlinar made the motion to approve attendance at the Engineers Conference. The motion was seconded by Alderman Torgerson and unani- mously approved. (c) CONSIDERATION OF REQUESTS BY HUTCHINSON FIRE DEPARTMENT FOR CENTENNIAL CELEBRATION SEPTEMBER 29 -30, 1984 After discussion, it was moved by Alderman Torgerson, seconded by Alder- man Mikulecky, to approve the requests. Motion adopted unanimously. 7. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 19/84 - AN ORDINANCE AMENDING SECTION 710 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED 'ONE -WAY TRAFFIC" It was moved by Alderman Torgerson to waive the first reading of Ordinance No. 19/84 and set the second reading for September 25, 1984. Alderman Carls seconded the motion, and it unanimously carried. (b) RESOLUTION NO. 7847 - RESOLUTION TO PURCHASE The motion was made by Alderman Carls, seconded by Alderman Mlinar, to waive reading and adopt Resolution No. 7847. Motion approved unanimously. (c) RESOLUTION NO. 7848 - RESOLUTION OF APPRECIATION TO ROLLIE JENSEN The motion was made by Alderman Mlinar to waive reading and adopt Resolu- tion No. 7848. The motion was seconded by Alderman Mikulecky and carried unanimously. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF SET -UP LICENSE FOR CROW RIVER COUNTRY CLUB (DEFERRED AUGUST 14, 1984) Following discussion, Alderman Carls moved to deny the request for a set- up license at the Crow River Country Club. Alderman Mlinar seconded the motion, and it passed unanimously. (b) CONSIDERATION OF ADDITIONAL MINOR LANDSCAPING IMPROVEMENTS TO OLD WIGEN AND PLOWMAN PARKING LOTS A revised drawing of landscaping improvements for the Wigen and Plowman parking lots was presented to the City Council. It was moved by Alder- man Torgerson, seconded by Alderman Mlinar, to approve the revised land- scaping improvements. Motion unanimously adopted. -2- COUNCIL MINUTES SEPTEMBER 11, 1984 (c) DISCUSSION OF 1985 IMPROVEMENT PROJECTS, INCLUDING LYNDALE AVENUE, HANSON DRIVE AND IMPROVEMENT PROJECT 85 -01 -24 (DEFERRED AUGUST 28, 1984) After discussion regarding the Lyndale Avenue improvement project, no action was taken. Also, no action on improvement project 85- 01 -24. The motion was made by Alderman Torgerson, seconded by Alderman Carls, to approve putting seal coating on Hanson Drive. Motion approved unani- mously. City Engineer Priebe inquired if subdivision agreements would have a bearing on the projects or if they would be assessed 100 percent. Ald- erman Mlinar moved to order engineering reports on the new subdivisions for the next Council meeting and to waive reading and adopt Resolution No. 7855. Alderman Torgerson seconded the motion, and it unanimously carried. RECESS: The Council adjourned for a five minute recess at 10:06 P.M. (d) CONSIDERATION OF SENIOR CITIZEN REFUSE RATE (DEFERRED JULY 24, 1984) City Administrator Plotz presented a survey on income limits and recom- mended the income limits for the refuse program and deferred assessment program be increased to $7,000 for one person and $8,500 for two persons. Following discussion, Alderman Carls moved to approve the elderly deferred assessment of $7,000 for one person and $8,500 for two persons and the same limits for refuse rates. The motion was seconded by Alderman Tor - gerson and adopted unanimously. Alderman Carls further moved to waive reading and adopt Resolution No. 7854. Alderman Torgerson seconded the motion, and it carried unanimously. (e) DISCUSSION OF PRELIMINARY PLAT OF DAVID LEE ACRES ON HIGHWAY 15 NORTH (REQUESTED BY JIM REID) Realtor Jim Reid appeared before the Council to request approval of lot 2 in David Lee Acres as commercial zoning. He stated approval had been re- ceived from the State Highway Department to lengthen and widen the lot. City Engineer Priebe commented that the preliminary plat was recently sub- mitted to the City and County for approval, but no final plat had been re- ceived. However, the township had issued a building permit to the property owners and construction had begun on the property in question. The County Zoning Administrator had stopped the construction. In addition, the area was zoned residential and agricultural, and the structure was for commer- cial zoning. After lengthy discussion, it was the consensus of the Council that this -3- • i COUNCIL MINUTES SEPTEMBER 11, 1984 matter should go through the proper procedure, and the City would take no action until it received a recommendation from the Planning Commission. (f) CONSIDERATION OF ENGINEER'S REPORT ON OPTIONS FOR STORM SEWER AT GOEBEL FIXTURE CO. (DEFERRED AUGUST 28, 1984) The City Engineer requested deferral on this item. It was moved by Ald- erman Torgerson, seconded by Alderman Carls, to defer this item to the next City Council meeting. Motion unanimously adopted. 9. NEW BUSINESS (a) CONSIDERATION OF 1985 ASSESSMENT AGREEMENT BETWEEN CITY OF HUTCHINSON AND MCLEOD COUNTY Alderman Carls moved to defer action until a report was received from the City Administrator concerning hiring of an assessor by the City. Motion seconded by Alderman Mlinar and approved unanimously. (b) CONSIDERATION OF CHANGING OFFICIAL NAME OF AIRPORT TO HUTCHINSON MUNICIPAL AIRPORT - BUTLER FIELD City Administrator Plotz reported he had contacted the State Aeronautics Division regarding a name change of the Hutchinson Municipal Airport, and they had no objection. However, the airport zoning ordinance might re- quire a change to include the proper name. It was moved by Alderman Mikulecky to approve the name change to include Butler Field. Alderman Mlinar seconded the motion, and it unanimously carried. (c) CONSIDERATION OF INITIATING PROCESS FOR ADDITIONAL HANGARS AT HUTCHINSON MUNICIPAL AIRPORT The Airport Commission recommended preparing specifications for additional hangars at the airport. The cost would be covered by a 80% loan from the State and 20% from local funds. Construction would begin in the spring of 1985. Following discussion, Alderman Torgerson made the motion to approve and initiate the process for drawing up specifications for additional hangars and advertising for bids. The motion was seconded by Alderman Mlinar and adopted unanimously. (d) CONSIDERATION OF REPORT ON 1985 IMPROVEMENTS BY DIRECTOR OF ENGINEERING The Director of Engineering reported on the 1985 improvement projects. The City Administrator was directed to prepare a report on costs for the last decade to be presented at the next Council meeting. No action was taken. -4- 0 • COUNCIL MINUTES SEPTEMBER 11, 1984 (e) CONSIDERATION OF APPLICATION FOR DEFERRED SPECIAL ASSESSMENTS BY HARRY EMANS The motion was made by Alderman Mikulecky, seconded by Alderman Mlinar and unanimously approved, to defer the special assessments for Harry Emans and file the papers with the County Auditor. (f) CONSIDERATION OF HIRING AN ASSISTANT BUILDING AND FIRE INSPECTOR Alderman Torgerson moved to defer action. Motion seconded by Alderman Mikulecky. After discussion, Alderman Carls moved to amend the motion to direct the City Engineer and City Administrator to find an assistant for the Building Official for the next two weeks, ie., George Field, Earl Haarstad, or anyone else employed by the City. The amendment was seconded by Alderman Torgerson and unanimously carried. The motion carried. (g) CONSIDERATION OF SUBDIVISION AGREEMENT FOR ROLLING OAKS FIFTH ADDITION It was moved by Alderman Torgerson, seconded by Alderman Mlinar, to ap- prove and authorize signing the subdivision agreement for Rolling Oaks Fifth Addition. Motion approved unanimously. (h) CONSIDERATION OF SANITARY SEWER CONNECTION TO HUTCH AGRI -TECH Mr. Mark Mortensen informed the Council that Hutch Agri -Tech had spent $878 to dig a four inch line from their building out to the middle of the street in search of a City sewer line connection, only to find there was no hook -up available. He inquired if a credit would be given for the cost of the excavation work when the sewer line was installed. The consensus was that it would be treated the same as any other sewer assessment for service. Hutch Agri -Tech would be given a credit for the expense of excavation beyond the point of where the sewer line was ex- pected to be located. Further, the City Attorney and City Engineer were directed to work with Mr. Mortensen on this project. (i) CONSIDERATION OF STATUS OF PROPOSED LIQUOR STORE SITE ON HIGHWAY 7 EAST AND PROSPECT (REQUESTED BY MAYOR STEARNS) City Engineer Priebe reported that Rieke Carroll Muller had determined the proposed liquor store site property was not needed for future City water mains but that the City should retain an easement on the northeast side of the property for drainage purposes. Following discussion, the motion was made by Alderman Carls that the City put the property up for sale, with easements as recommended by RCM as part of the sale agreement. Motion seconded by Alderman Torgerson. The motion was amended by Alderman Torgerson to open the sale to all realtors in Hutch- inson at the appraised valuation. Alderman Mikulecky seconded the motion, and the amended motion unanimously carried. The motion passed unanimously. -5- 0 COUNCIL MINUTES SEPTEMBER 11, 1984 0 (j) CONSIDERATION OF APPOINTMENTS TO RECREATION BUILDING COMMITTEE It was moved by Alderman Carls to ratify the appointments to the Recrea- tion Building Committee. Motion seconded by Alderman Torgerson and car- ried unanimously. (k) CONSIDERATION OF SETTING PUBLIC HEARING ON 1985 CITY BUDGET FOR SEPTEMBER 25, 1984 at 8:00 P.M. Alderman Torgerson made the motion to approve a public hearing. Alder- man Carls seconded the motion, and it passed unanimously. (1) CONSIDERATION OF HOCKEY RINK WEST OF CIVIC ARENA The Parks and Recreation B o a rd recommended building a hockey rink west of the Civic Arena. After discussion, the motion was made by Ald- erman Mlinar to recommend to the Parks and Recreation Board that the rink be moved to the North Jaycees Park. Alderman Carls seconded the motion, and it unanimously carried. (m) CONSIDERATION OF 1985 BUDGET RECOMMENDATIONS BY PARKS AND RECREATION BOARD The motion was made by Alderman Carls to defer budget consideration until the September 19, 1984 Council budget meeting. The motion was seconded by Alderman Mikulecky and approved unanimously. (n) CONSIDERATION OF APPLICATION FOR TRANSIENT MERCHANT PERMIT BY DWAYNE W. KNIGGE AND PETER JOSEPH REOPELLE Following discussion, it was moved by Alderman Mlinar, seconded by Alder- man Mikulecky, to approve and issue the transient merchant permit. Motion unanimously adopted. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz suggested the City Council hold a special meet- ing to discuss several matters. The date of October 4, 1984 at 6:30 P.M. was established for the special meeting. Mr. Plotz commented on recent correspondence received from the law firm of Briggs & Morgan, which is representing Attorney Reyerson concerning the legality of the public library addition. It was the recommendation of Mr. Plotz to set a new bid opening date of October 4, 1984 at 2:00 P.M. since there was an error in the advertisement for bids on September 20, 1984. E COUNCIL MINUTES SEPTEMBER 11, 1984 0 Alderman Mlinar moved to approve advertising for bids on the library addition on October 4, 1984 at 2:00 P.M. Motion seconded by Alderman Carls and carried unanimously. The Wendorff property located at 6 Franklin Street North has been offered to the City at its appraised value. The owners would like an answer in the near future. (b) COMMUNICATION FROM RICHARD SCHMIDTBAUER Mr. Richard Schmidtbauer requested City services for an apartment build- ing plat on Bradford Street. The subdivision agreement called for the extension of facilities in 1985; however, 120 feet of sewer and water will be needed late in 1984 to serve the building. The cost would be the builder's expense. Following discussion, Alderman Torgerson moved to direct the City Engin- eer to prepare a report on the project. Alderman Mlinar seconded the motion, and it unanimously passed. (c) COMMUNICATION FROM ALDERMAN MARLIN TORGERSON Alderman Torgerson presented the City Council members and City staff with tee shirts for the Fire Department's Centennial. (d) COMMUNICATION FROM DIRECTOR OF ENGINEERING City Engineer Priebe reported that in conjunction with approval of the off - street parking lot landscaping improvements, the City Council would need to award the bids to J. W. Hanson Construction Company, low bidder, in the amount of $29,046 for the Wigen off - street parking lot and $36,823 for the Plowman off - street parking lot. It was moved by Alderman Carls to waive reading and adopt Resolution No. 7856 awarding the bids to J. W. Hanson Construction Company. Motion sec- onded by Alderman Mlinar and adopted unanimously. 11. CLAIMS APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Alderman Torgerson, seconded by Alderman Mikulecky and carried unanimously, to approve the claims and authorize payment from the appropriate funds. 12. ADJOURNMENT There being no further business, the meeting adjourned at 11:00 P.M. -7- AUGUST REVENUE REPORT - GENERAL FUND i CITY OF HUTCHINSON FINANCIAL REPORT - 1984 AUGUST AUGUST YEAR TO ADOPTED BALANCE PERCENTAGE ACTUAL DATE ACTUAL BUDGET REMAINING USED TAXES 0.00 455053.61 1103339.00 648285.39 0.41 LICENSES 75.00 10048.25 15050.00 5001.75 0.67 PERMITS AND FEES 33582.82 66154.07 38800.00 - 27354.07 1.71 INTER - GOVERNMENT REVENUE 198392.82 399980.60 905083.00 505102.40 0.44 CHARGES FOR SERVICES 25194.17 198837.50 349111.00 150273.50 0.57 FINES & FORFEITS 2422.02 18672.57 23000.00 4327.43 0.81 MISCELLANEOUS REVENUE 16029.30 127798.19 176915.00 49116.81 0.72 CONTRIBUTIONS FROM OTHER FUNDS 20000.00 167510.92 423000.00 255489.08 0.40 REVENUE FOR OTHER AGENCIES 3448.75 3789.10 200.00 - 3589.10 18.95 TOTAL 299144.88 1447844.81 3034498.00 1586653.19 0.48 EXPENSE REPORT GENERAL FUND MAYOR & COUNCIL 3487.79 22591.53 28366.00 5774.47 0.80 CITY ADM. /CITY CLERK 12882.86 77758.67 108808.00 31049.33 0.71 ELECTIONS 107.18 1586.27 13950.00 12363.73 0.11 FINANCE 13561.58 115435.23 165188.00 49752.77 0.70 MOTOR VEHICLE 7021.01 41899.48 62301.00 20401.52 0.67 ASSESSING 0.00 0.00 18164.00 18164.00 0.00 LEGAL 4060.79 23632.75 30033.00 6400.25 0.79 PLANNING 0.00 849.62 3275.00 2425.38 0.26 CITY HALL 3776.22 30868.74 44279.00 13410.26 0.70 POLICE DEPARTMENT 70566.15 429346.77 591254.00 161907.23 0.73 FIRE DEPARTMENT 6659.49 37128.40 69205.00 32076.60 0.54 COMMUNITY SERVICE OFFICER 3439.60 19551.81 32359.00 12807.19 0.60 PROTECTIVE INSPECTIONS 4839.49 30404.30 57238.00 26833.70 0.53 CIVIL DEFENSE 0.00 377.60 1075.00 697.40 0.35 SAFETY COUNCIL 0.00 0.00 150.00 150.00 0.00 FIRE MARSHALL 4414.52 24612.31 43035.00 18422.69 0.57 ENGINEERING 17495.13 105875.34 153064.00 47188.66 0.69 STREETS & ALLEYS 35413.34 228526.33 324850.00 96323.67 0.70 STREET MAINTENANCE A/C 5415.74 46285.89 69700.00 23414.11 0.66 LIBRARY 299.86 38450.58 56494.00 18043.42 0.68 SENIOR CITIZEN CENTER 2488.60 28324.67 29732.00 1407.33 0.95 PARK /REC. ADMIN. 7280.33 42771.16 57617.00 14845.84 0.74 RECREATION 9752.44 65765.95 82085.00 16319.05 0.80 CIVIC ARENA 9387.34 90528.66 120730.00 30201.34 0.75 PARK DEPARTMENT 38948.62 243746.52 280551.00 36804.48 0.87 CEMETERY 4275.23 24857.16 37859.00 13001.84 0.66 COMMUNITY DEVELOPMENT - 1527.75 12781.02 14650.00 1868.98 0.87 LAWCON 1705.00 119749.42 67124.00 - 52625.42 1.78 DEBT SERVICE -13.86 92073.35 101643.00 9569.65 0.91 AIRPORT 23521.40 49135.96 61425.00 12289.04 0.80 TRANSIT 7660.11 47738.58 72394.00 24655.42 0.66 UNALLOCATED - 102933.45 106114.46 235900.00 129785.54 0.45 TOTAL 193984.76 2198768.53 3034498.00 835729.47 0.72 // - � �_, (1) •AUGUST CITY OF HUTCHINSON FINANCIALPORT - 1984 ENTERPRISE FUNDS REVENUE REPORT - LIQUOR FUND LIQUOR SALES WINE SALES BEER SALES BEER DEPOSITS MISC. SALES INTEREST CASH DISCOUNTS TOTAL EXPENSE REPORT LIQUOR FUND AUGUST YEAR TO ACTUAL DATE ACTUAL 30678.08 228318.94 9058.31 66460.77 65967.17 400462.20 12.38 - 422.93 3007.33 14514.69 649.39 3497.19 - 189.32 - 1265.06 AUGUST ADOPTED BALANCE PERCENTAGE BUDGET REMAINING USED 476100.00 247781.06 0.48 121900.00 55439.23 0.55 552000.00 151537.80 0.73 0.00 422.93 0.00 - 14514.69 0.00 1265.06 109183.34 711565.80 1150000.00 438434.20 0.62 PERSONEL SERVICES 17838.11 90274.09 121070.00 30795.91 0.75 SUPPLIES, REPAIR & MAINTENANCE 188.32 2061.54 4400.00 2338.46 0.47 OTHER SERVICES & CHARGES 7749.64 14765.69 23800.00 9034.31 0.62 MISCELLANEOUS 27.00 564.05 9050.00 8485.95 0.06 CAPITAL OUTLAY 0.00 5368.68 16000.00 10631.32 0.00 DEBT SERVICE 0.00 0.00 5110.00 5110.00 0.00 TRANSFERS 20000.00 40000.00 110000.00 70000.00 0.36 COST OF SALES 90218.47 551435.64 866850.00 315414.36 0.64 OTHER 0.00 0.00 16200.00 16200.00 0.00 TOTAL 136021.54 704469.69 1172480.00 468010.31 0.60 REVENUE REPORT - WATER SEWER /FUND FEDERAL GRANTS 7284.00 28986.00 0.00 - 28986.00 0.00 WATER SALES 38024.24 284721.36 424600.00 139878.64 0.67 WATER METER SALES 1178.25 3691.25 5000.00 1308.75 0.74 REFUSE SERVICES 20965.08 151416.17 222000.00 70583.83 0.68 SEWER SERVICES 45011.79 391890.84 523000.00 131109.16 0.75 PENALTY CHARGES 400.35 5029.62 0.00 - 5029.62 0.00 INTEREST EARNED 2951.50 15284.75 40000.00 24715.25 0.38 REFUNDS & REIMBURSEMENTS 3675.00 3675.00 0.00 - 3675.00 0.00 OTHER 20.00 892.50 5000.00 4107.50 0.18 TOTAL 119510.21 885587.49 1219600.00 334012.51 0.73 EXPENSE REPORT - WATER SEWER /FUND OPERATIONS 21269.25 384314.67 1100919.00 716604.33 0.35 WATER 22096.04 175254.96 101350.00 - 73904.96 1.73 SEWER 40486.40 274094.16 192700.00 - 81394.16 1.42 TOTAL 83851.69 833663.79 1394969.00 561305.21 0.60 0 Minutes Hutchinson Planning Commission Tuesday, August 21, 1984 1. CALL TO ORDER L The regular meeting of the Hutchinson Planning Commission was called to order by Vice - Chairman Roland Ebent at 7:30 P.M., with the following members present: Marlin Torgerson, Don Erickson, Shu -Mei Hwang, and Vice - Chairman Ebent. Members absent: Elsa Young, Thomas Lyke, and Larry Romo. Also present: City Administrator Gary D. Plotz, Director of Engineering Marlow V. Priebe, City Attorney James H. Schaefer. 2. MINUTES The minutes of the regular meeting dated July 17, 1984, were approved as presented on a motion by Mr. Erickson. Seconded by Mr. Torgerson, the motion carried unanimously. 3. PUBLIC HEARINGS (a) CONTINUATION OF REQUEST FOR SIGN VARIANCE SUBMITTED BY S & L REHAB Vice - Chairman Ebent reviewed the request by reading publication 0 3227 as published in the Hutchinson Leader on Thursday, April 9, 1984. The request is for a sign variance to allow two 141 banners that would project 48" from the building on the north and south corners along the west side of the building located at 101 Park Place, 20 1st Ave. S.E. The hearing had been postponed to give the Planning Commission time to review the sign ordinance. At the regular meeting in July, the consensus of the Commission was to leave the ordinance as is and to make a recommendation on this request based on the existing ordinance. Mr. Dick McClure was present to state that his tenants were still very much interested in keeping the existing banner and adding a banner that would list each business. He also pointed out that the existing banner is only 36" wide. After discussion, Mr. Torgerson made a motion to close the hearing. Seconded by Mr. Erickson, the motion carried unanimously. 0 0 Planning Commission Minutes August 21, 1984 Mr. Torgerson made a motion to recommend to City Council approval of the variance for the existing sign, but to recommend that the request for the additional sign be rejected. The motion was seconded by Mr. Hwang. Discussion followed. Mr. Erickson felt that the reasoning should be clear as to avoid problems with future requests. City Administrator Plotz stated that the existing banner could be considered as an identification type sign that does not advertise a place of business - an address banner. Mr. Torgerson 'amended the motion to recommend approval of the variance for the existing "address banner" and to recommend that the request for the additional sign be rejected. Seconded by Mr. Hwang, the motion, as amended, carried unanimously. (B) CONSIDERATION OF REQUEST FOR A VARIANCE AS SUBMITTED BY KEN STAPLETON Vice - Chairman Ebent opened the hearing at 7 :44 p.m. with the reading of Publication 9 3289 as published in the Hutchinson Leader on Thursday, August 9, 1984. The request is for a variance to allow a 41 reduction in off - street parking requirements at 25 Century Avenue. The variance is necessary as Ken and Cindy Stapleton intend to convert the house into a duplex which requires 4 parking spaces. Staff recommended approval of the request as it is for an existing structure. It was noted that the boulevard is 4' longer than usual which provides adequate space. Without the variance, the Stapletons would not be able to pursue the project. After discussion, Mr. Erickson made a motion to close the hearing at 7:46 P.M. Seconded by Mr. Torgerson, the motion carried unanimously. Mr. Torgerson made a motion to recommend to City Council approval of the the variance as requested. Seconded by Mr. Hwang, the motion carried unanimously. (c) CONSIDERATION OF PRELIMINARY AND FINAL PLAT TO BE KNOWN AS SANTELMAN's SECOND ADDITION Vice - Chairman Roland Ebent opened the hearing at 8:47 p.m. with the reading of publication 93290 as published in the Hutchinson Leader on Thursday, August 9, 1984. 2 Planning Commission Minutes August 21, 1964 The request is for the preliminary and final platting of 7 lots to be known as Santelman's Second Addition. Mr. Ken Santelman, 484 West Swift St.,St.Peter, MN, was present. He questioned Director Priebe about grading and the parks and playground contribution as outlined in a memo from Director Priebe recommending approval. Director Priebe responded that some grading would have to be done, but he didn't expect it to be a great deal. He explained that the parks and playground contribution was based on 6 lots being under 12,000 square feet ($101.64 per lot) and 1 lot over 12,000 square feet (123.30 per lot). Mr. Santelman asked if a lot could be donated in lieu of the money. Director Priebe responded that park land had already been donated in that area as a part of Kimberly Estates. He also noted that it is not part of the the comprehensive plan. After discussion, Mr. Torgerson made a motion to close the hearing at 7:50 P.M. Seconded by Mr. Erickson, the motion carried unanimously. Mr. Torgerson made a motion to recommend to City Council approval of the preliminary and final plat as requested, with stipulations as listed by Director Priebe. (d) CONSIDERATION OF PRELIMINARY PLAT OF ORCHARD PARK FIRST ADDITION Vice- Chairman Ebent opened the public hearing at 7:52 P.M with the reading of publication #3291 as published in the Hutchinson Leader on Thursday, August 9, 1984. The request is for the preliminary platting of Orchard Park First Addition as submitted by Mr. Richard Schmidtbauer. Mr. Schmidtbauer, 120 Century Avenue, was present to explain the request. He noted that in a meeting with representatives of Hutchinson Utilities Commission, they would approve of the plat if the boundary lines wouldn't change. He explained that one lot is very large to accomodate a 23 unit building that is planned. After discussion, Mr. Torgerson made a motion to close the hearing. Seconded by Mr. Erickson, the motion carried unanimously and the hearing was closed at 8:00 P.M. Mr. Hwang made a motion to recommend to City Council approval of the plat as requested, with stipulations as recommended by the Director of Engineering. Seconded by Mr. Torgerson, the motion carried unanimously. 3 Planning Commission Minutes August 21, 1984 (e) CONSIDERATION OF THE PRELIMINARY AND FINAL PLAT OF ROLLING OAKS FIFTH ADDITION Vice - Chairman Ebent opened the public hearing at 8;00 P.M. with the reading of publication 8 3292 as published in the Hutchinson Leader on Thursday, August 9, 1984. The request is for the replatting of a parcel of property to be known as Rolling Oaks Fifth Addition, as submitted by Mr. John Miller. Director Priebe explained that the plat would have the same lots as previously, but they would be arranged more similar to the rest of Rolling Oaks Lane. After discussion, Mr. Torgerson made a motion to close the hearing. Seconded by Mr. Hwang, the motion carried unanimously and the hearing was closed at 8;01 P.M. Mr. Erickson made a motion to recommend to City Council approval of the plat as submitted. Seconded by Mr. Torgerson, the motion carried unanimously. 4. Old Business None. 5. New Business (a) CONSIDERATION OF PRELIMINARY PLAT OF DAVID LEE ACRES REFERRED BY COUNTY (WITHIN TWO MILE RADIUS) Director Priebe explained that this was the sketch plan that had been submitted to the Planning Commission earlier by Jim Reid. The Planning Commission had approved the sketch plan with the stipulation that the land use remain agricultural or residential. He further explained that Mr. Reid intends to use the rear lots for horses and intends to build a home on the other lot. During discussion it was noted that there is no access to the lots at the present time. Director Priebe explained that that access from Highway 15 would have to be approved by the State Department of Transportation. After discussion, Mr. Erickson made a motion to recommend to City Council approval of the preliminary plat as submitted, with the stipulation that it remain residential and agrigultural land use and that the State of Minnesota Department of Transportation approve access to Lot 2 and approve the plat. Seconded by Mr. Torgerson, the motion carried unanimously. 4 Planning Commission Minutes August 21, 1984 (b) CONSIDERATION OF PRELIMINARY PLAT OF PETERSON ESTATES REFERRED BY COUNTY (WITHIN TWO MILE RADIUS) City Administrator Plotz explained that this plat was a follow up on the sketch plan that had been approved by the Planning Commission at the July meeting. It is located SE of the City. Mr. Frank Fay, Mr. Dennis Kahl and Mr. Earling Hanson were present to answer any questions about the request. Director of Engineering,Priebe read a memo dated August 21, in which he notes that Mr. Fay had been aware of the restrictions the City had recommended on that property according to the October 27, 1982 minutes of the County Planning Advisory Commission. Mr. Ebent then read a copy of those minutes. Director Pribe further stated that he continued to object to the plat in that it would be in the best interest of the City in terms of long range planning to approve a plat that would provide a street to County Road 25. Mr. Fay responded that the value of the property would be much higher with a cul de sac layout. He noted that the type of homes planned by the owners of the property would not be suited for the type of layout suggested by Director Priebe. Mr. Fay also commented that there was 500 - 6001 of open farmland to the south of this proposed plat that would be possible for the street to County 25. When asked about time constraints, Mr. Kahl and Mr. Hanson responded that their homes are for sale and they hoped to begin by October. Following further discussion, Mr. Erickson made a motion to recommend to City Council approval of the plat as submitted. Seconded by Mr. Torgerson, the motion carried unanimously. (c) CONSIDERATION OF THE PROPOSED 1985 BUDGET FOR THE PLANNING COMMISSION City Administrator Plotz presented the proposed 1985 Planning Commission Budget. Director Priebe explained the line item for Professional Services in the amount of $52,000. The expense is for contour maps of the area. He explained that the maps would be a valuable tool for long range planning, particularly for the ring road. City Administrator Plotz stated that an alternative for financing might be through the annual improvement bond issue. 5 0 0 Planning Commission Minutes August 21, 1984 After discussion, Mr. Torgerson made a motion to recommend to City Council approval of the proposed 1985 budget of the Planning Commission and to further recommend that if the $52,000 for professional services cannot be met by the general fund that it be part of the improvement bonds for 1985. Seconded by Mr. Hwang, the motion carried unanimously. (d) CONSIDERATION OF REQUEST FOR A CONDITIONAL USE PERMIT REFERRED BY THE COUNTY (WITHIN THE TWO MILE RADIUS) City Administrator Plotz explained the Mr. James Heikes had applied for a conditional use permit to the County for the operation of a cart track to be located on Highway 7 Fast. After discussion, Mr. Torgerson made a motion to recommend to City Council approval of the conditional use permit as requested. The motion was seconded by Mr. Hwang. After discussion, Mr. Torgerson amended the motion to include the stipulation that adequate parking for all the activities be provided (asper county regulations). Seconded by Mr. Hwang, the motion, as amended, carried unanimously. 6. ADJOURNMENT There being no further business, Mr. Torgerson made a motion to adjourn the meeting. Seconded by Mr. Hwang, the motion carried unanimously and the meeting was adjourned at 9:00 P.M. 2 RESOLUTION NO. 7862 CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Piston Assy. Salt $1,000• 1,522. Repair Grader OStreet Maintenance Street Street Yes Yes GTC M L Sales Inc. The following items were authorized due to an emergency need: ITEM Date Approved: Motion made by: Seconded by: COST September 25, 1984 PURPOSE I DEPT. J BUDGET I VENDOR Resolution submitted for Council action by: Fund. 0 RESOLUTION NO. 7863 E TRANSFERRING $20,000 FROM LIQUOR STORE TO GENERAL FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $20,000 is hereby transferred by the Liquor Store to the General Adopted by the City Council this 25th day of September, 1984. Robert H. Stearns Mayor ATTEST: Gary D. Plotz City Clerk � -6, (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 TO: Mayor & City Council FROM: Bruce Ericson, Parks & Recreation Director DATE: September 6, 1984 SUBJECT: Parks & Recreation Board Vacancies At the September 5th Parks & Recreation Board meeting, a recommendation was made that Kathy McGraw remain on the board another term and that Roger Haggenmiller be added to fill the vacancy left by Rollie Jensen. Mr. Haggenmiller was the second choice of the board when a term was available in 1983. klm • 0 EFFECTIVE .JULY 1, 1960 AFFIDAVIT 7G�6 I AM OVER Y' YEARS OF AGE I.OR i AM ON DISABILITY IDEFINED BY THE SOCIAL SECURITY ADMINISTRATION, AND MY INCOME IS LESS THAN $5,000 PER YEAR. THE STANDARD CHARGE OF $6.15 FOR TRASH AND REFUSE* SERVICE WOULD IMPOSE A FINANCIAL HARDSHIP ON ME AND I THEREFORE ASK REDUCTION OF THE CHARGE TO $1.50 SIGNATURE 'C' STREET ADDRESS FOR OFFICE USE ONLY TO: WATER DEPARTMENT Date Data Change TO: CITY COUNCIL Account Number Council Action: Approved DATE Disapproved l -ate 0 RESOLUTION NO. 7869 0 RESOLUTION AUTHORIZING RELEASE OF SECURITIES TO FIRST STATE FEDERAL SAVINGS & LOAN ASSOCIATION WHEREAS, First State Federal Savings & Loan Association of Hutchinson, a duly designated depository of the City, has requested the release of the following securities: DESCRIPTION MATURITY MOUNT U.S. Treasury 11 -15 -2012 $500,000.00 U.S. Treasury 09 -30 -1987 500,000.00 which have heretofore been pledged as collateral security for the account of the City with such depository. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the City Treasurer is hereby authorized to release and return to sai: depository the securities requested by First State Federal Savings & Loan Asso- ciation of Hutchinson, Minnesota. Adopted by the City Council this 25th day of September, 1984. Robert H. Stearns Mayor ATTEST: Gary D. Plotz City Clerk _ter Published in the Hutchinson Leader on Tuesday, September 11th, 1984, and on Tuesday, September 18th, 1984• NOTICE OF HEARING ON 1985 IMPROVEMENT PROJECTS PUBLICATION N0. 3313 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will the improvement o PROJECT No. ---- - - - - -- ------------ - -TZPE AND LOCATION------------------ - - - - -- - 85 --01 -1 8" Watermain A Appurtenances on- Hassan- 9t ;-,from--I&t-*ve,N-E•"'to"_ _ 1st Ave. S.E. 85 -01 -2 8" Watermain 3 Appurtenances on Hassan St. from 2nd Ave. S.E. to 4th Ave. S.E. 85 -01 -4 12" Loop Watermain 8 Appurtenances from 12" at Hutch Technology to Bluff St. 85 -01 -7 Grading, Base and Surfacing 6 Appurtenances on 6th Ave. S.E. from Main St. to Hassan St. 85 -01 -9 Grading, Base and Surfacing 6 Appurtenances on 7th Ave. S.E. from Main St. to Hassan St. 85 -01 -11 Grading, Base and Surfacing 6 Appurtenances on Franklin St. from 4th Ave. S.W. to 5th Ave. S.W. 85 -01 -12 Grading, Base and Surfacing 8 Appurtenances on Glen St. from 3rd Ave. S.W. to 5th Ave. S.W. 85 -01 -13 Grading, Base and Surfacing & Appurtenances on 3rd Ave. S.W. from Franklin St. to Glen St. 85 -01 -14 Grading, Base and Surfacing 8 Appurtenances on Kouwe St. from 4th Ave. N.W. to 5th Ave. N.W. 85 -01 -15 Grading, Base and Surfacing & Appurtenances on Barrington St. from Juul Road to 4th Ave. N.W. 85 -01 -16 Grading, Base and Surfacing 6 Appurtenances on 7th Ave. N.W. from School Road to Shady Ridge Road 85 -01 -17 Grading, Base and Surfacing 6 Appurtenances on Rolling Oaks Lane from School Road to West Termini 85 -01 -18 Surfacing 6 Appurtenances on Oakwood Lane from Co. Rd. 12 to South Termini Notice of Hearing on 1985 Improvement Projects Publication No. 3313 Page 2 85 -01 -19 Grading, Base and Surfacing & Appurtenances on School Road from T.H. No. 7 to 7th Ave. N.W. 85 -01 -20 Grading, Base and Surfacing A Appurtenances on 5th Ave. S.E. from Main St. to Adams St. 85 -01 -25 Sidewalk Repair and Replacement pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefited property. The estimated cost of such improvement is $809,000. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: August 29th, 1984. PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS BEARING, VHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. 11 0 0 i JUC-�,ILD TRAVEL S�-=RVICQ 132 Main Street Compete Travel Arrangements Putckinron, Minnesota 55=- Telepi one (612) 587 -2900 v _ouncil ___1 __11 _ =chi^son,Minnesota =ec_'ved notice of a Sept. 25 meeting to consider improvements to various _Dpe =ties in Hutchinson. not= specifically 85 -01 -16 and 85- 01 -19. epp_Dve of this improvement. I will not be able to attend the meeting. Holland 2 - -6'. SEPM94 RECEIVED 0 0 # PUBLISHED IN THE HUTCHINSON LEADER THURSDAY, SEPTEMBER 13, 1984 PUBLICATION NO. 3314 CITY OF HUTCHINSON PUBLI C NOTICE:: 1985 BUDGET PUBLIC HEARING 8:00 p.m. Tuesday, Sept. 25 2 Col. X 6" The City Council of the City of Hutchinson will meet to hold a public hearing on the 1985 Budget at this time. If you have input to assist the Council you are welcome to speak or submit written suggestions including: - -New programs you wish the City to undertake. -- Existing programs you wish the City to reduce or drop. -- Suggestions for potential savings. -- Suggestions for new revenue sources. -30- a CITY OF HUTCHINSON GENERAL FUND BALANCE Reserve 1984 Fund Balance 834,991 Revenue Per Budget 3,019,903 Disbursements Per Budget (3,034,498) Local Government Aid Addition 53,182 Lawcon Grant West River (114,300) Lawcon Grant Roberts Phase II (11,300) Recreation Building Transfer (1001000) Fund Balance 647,978 Reserve Decorations 5,000 Cash 650 1985 647,978 3,207,151 (3,259,035) 596,094 INTERGOVERNMENTAL REVENUE LOCAL GOVERNMENT AID 591736 627383 662583 769231 HOMESTEAD CREDIT CITY OF HUTCHINSON 308744 ATTACHED MACHINERY AID GENERAL FUND 27739 DETAIL OF REVENUE BY SOURCE 23000 LAWCON GRANT 31285 29625 PROPOSED TRANSPORTATION GRANT 1982 1983 1984 1985 SOURCE ACTUAL ACTUAL ADOPTED BUDGET TAXES 34537 34859 35000 35800 GENERAL LEVY 706485 789146 1212339 1214985 BOND & INTEREST LEVY 1168 26096 11500 12590 DELIQUENT TAXES 12513 36574 7000 10000 PENALTIES & INTEREST 21852 8142 9000 9000 TOTAL TAXES 742018 859958 1228339 1233985 LICENSES 0 2268 2500 2300 INTOXICATING BEVERAGES 11383 9896 12000 13300 NON- INTOXICATING BEVERAGES 2175 4615 2250 2700 CIGARETTE 531 592 650 600 DOG 114 96 150 100 BICYCLE 0 0 OTHER LICENSES 0 280 300 TOTAL LICENSES 14203 15479 15050 17000 PERMITS BUILDING 31427 54155 32000 33600 PLUMBING 2425 3288 3500 3700 OTHER PERMITS 1699 2547 1800 1800 TOTAL PERMITS 35551 59990 37300 39100 FEES FINANCIAL FEES 3000 0 1000 6000 PLANNING FEES 558 828 500 600 TOTAL FEES 3558 828 1500 6600 INTERGOVERNMENTAL REVENUE LOCAL GOVERNMENT AID 591736 627383 662583 769231 HOMESTEAD CREDIT 166188 308744 ATTACHED MACHINERY AID 18948 27739 REDUCED ASSESSMENT 14233 23000 LAWCON GRANT 31285 29625 TRANSPORTATION GRANT 40311 57006 42000 42000 AIRPORT MAINTENANCE REIMBURSEMENT 0 9000 4500 5000 POLICE PENSION - AUTO TAX 34537 34859 35000 35800 FIRE RELIEF - INSURANCE CONTRIBUTION 21557 21890 22000 22000 MINN. STATE AID STREET MAINTENANCE 10300 12590 11500 12590 DISEASED TREE PROGRAM - (FEDERAL) 0 DISEASED TREE PROGRAM - (STATE) DNR 0 BUILDING PERMIT REFUND 0 3341 3400 STATE POLICE TRAINING FUND 0 2268 2500 2300 SENIOR CITIZEN CENTER GRANT 3450 • r CITY OF HUTCHINSON GENERAL FUND DETAIL OF REVENUE BY SOURCE SOURCE FEDERAL REVENUE SHARING FEDERAL GRANT ENGERY AUDIT COURT FINES TOTAL INTERGOVERMENTAL REVENUE CHARGES FOR SERVICES --------------------------- CEMETERY DEPUTY REGISTRAR RECREATION FEES PARK CONCESSION REVENUE PROJECT ADMINISTRATION FEES ENGINEERING FEES CIVIC ARENA CAMPGROUNDS FRANCHISE FEES TRANSIT COLLECTIONS JEFFERSON TICKET SALES OTHER TOTAL CHARGES FOR SERVICES COLLECTIONS FOR OTHER AGENCIES ------------------------------ BUILDING PERMIT SURCHARGE MISCELLANEOUS INTEREST EARNINGS RENTS - MISC RENTS - BUILDINGS RENTS - HANGARS GAS SALES SENIOR CTR. RENTS SENIOR CTR. FUND RAISER PARK FEES FORESTRY SALES REFUNDS & REIMBURSEMENTS OTHER REVENUES GENERAL FUND BALANCE TOTAL MISCELLANEOUS TRANSFERS FROM OTHER FUNDS LIQUOR STORE UTILITIES COMMISSION WATER & SEWER FUND CONTRIBUTIONS & DONATIONS OTHER FIRE DEPARTMENT - COUNTRY ACCOUNT TOTAL TRANSFER GENERAL FUND TOTAL 2675810 2998499 3034498 3259035 PROPOSED 1982 1983 1984 1985 ACTUAL ACTUAL ADOPTED BUDGET 0 1425 22999 21217 23000 23000 956969 1178662 803083 915321 16945 24747 17000 19000 52709 67428 70000 73000 57386 58109 59386 63945 8000 17000 0 20000 35000 35000 58400 106995 45000 45000 61064 57418 75825 76400 2674 4295 2700 5500 8276 11459 11000 11000 14543 12615 13200 15000 346 1773 2000 2000 891 4772 10000 5000 273234 369611 349111 367845 386 2949 200 300 27940 34855 25000 35000 12309 15000 0 12000 7000 12000 8710 9655 8300 9700 37919 30955 38500 38500 3453 5282 4400 5300 0 1366 16120 17500 2597 1000 93 2500 54537 20637 30000 20000 11431 6489 18000 6500 14595 51884 156299 123929 176915 199884 110000 110000 110000 110000 250000 250000 250000 300000 65562 50000 50000 4445 12180 5000 50395 0 13190 14913 13000 14000 493592 387093 423000 479000 2675810 2998499 3034498 3259035 • MAYOR & COUNCIL CITY ADMINISTRATOR /CITY CLERK ELECTIONS FINANCE MOTOR VEHICLE ASSESSING CITY ATTORNEY PLANNING & ZONING LIBRARY SENIOR CITIZEN CENTER POLICE DEPARTMENT FIRE DEPARTMENT COMMUNITY SERVICE OFFICIER CIVIL DEFENSE BUILDING INSPECTOR SAFETY COUNCIL FIRE MARSHAL ENGINEERING C CITY OF HUTCHINSON GENERAL FUND SUMMARY OF EXPENDITURES BY 1982 1983 ACTUAL ACTUAL --------------------------- 33636 30733 100433 106085 7062 2502 150010 163300 52436 58274 16873 18163 29761 30416 1230 3203 52937 53987 13057 19241 556196 597961 112919 72940 28587 31734 1008 533 39133 41757 150 32695 34171 133603 150236 ) EPARTMENT PROPOSED 1984 1985 BUDGET BUDGET ------------------ 28366 27960 113511 113827 13950 9346 169299 179404 64375 62394 18164 19672 30033 41618 3275 26475 56494 62314 30149 36052 613713 674104 69205 109938 33602 32485 1075 1175 59105 64054 150 150 44466 44118 158965 162424 0 0 CITY OF HUTCHINSON GENERAL FUND SUMMARY OF EXPENDITURES BY DEPARTMENT PROPOSED 1982 1983 1984 1985 ACTUAL ACTUAL BUDGET BUDGET --------------------------------------------------------------------------------- STREETS & ALLEYS 291963 320142 332693 345215 MAINTENANCE ACCOUNTS 66497 75664 69700 68825 CEMETERY 31796 39407 38879 39994 CITY HALL 43655 39758 45211 40503 PARK & RECREATION ADMINISTRATION 53700 57316 59958 71260 RECREATION DEPARTMENT 58548 78126 84073 91763 CIVIC ARENA 96124 96731 122794 108007 PARK DEPARTMENT 269895 297933 288137 330500 RECREATION BUILDING 23853 12113 0 13728 AIRPORT 53247 54879 61425 60925 TRANSIT 61652 63658 74560 78684 COMMUNITY DEVELOPMENT 103 4508 14650 32550 LAWCON 141438 188832 67124 17125 DEBT SERVICE 46551 89570 101643 45946 UNALLOCATED 65105 68729 165754 246500 FUND TOTAL ------------------------------------ 2665703 2902752 3034498 3259035 0 (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON. MINN. 55350 M E M O R A N D U M DATE --September-20,-.1984 TO: Mayor and City Council PROM: George Field, Fire Marshall SUBJECT: Hutchinson Fire Department Centennial Week The Centennial Committee requests that the City Council officially proclaim the week of September 23 -30, 1984 as Hutchinson Fire Department Centennial Week. /ms 0 (612) 879.2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: Sept 19,1984 TO: _ Mayor and City Council_ _ _ _ _ _ _ _ _ _ _ _ FROM: _ Ralph Neumann _ _ _ _ _ _ _ _ _ _ _ _ _ _ SUBJECT: _ H A V T I Computer course_ _ _ _ _ _ _ _ _ _ _ Permission is requested to attend the H A V T I course mentioned below. The cost is $44 with money available in our budget. I would like to explore putting the Motor Pool operation on the Cities computer and possibly our street maintenance operations. INTRODUCTION TO MICROCOMPUTERS This course is an introductory level course on the basic operation of microcomputers. Topics covered include computer — operation, ; basic . computer programming, database management, VISICALC, ;and word processing. Most of the course is hands-on experience on the APPLE tI E microcomputers. All materials will be provided at each session. Instructor to be announced. Monday, October 1, 7:00 -10:00 p.m., 7 meetings. $44, HAVTI. or . Tuesday, October 2, 7:00 -10:00 p.m., 7 meetings, $44, HAVTI. or Wednesday, October 3, 7:000.10:00 p.m., 7 meetings, $44, HAVTI. or Thursday, October 4, 7:00 -10:00 p.m., 7 meetings, $44, HAVTI. 6 --'C 9 0 PUBLICATION NO. ORDIITANCE NO. 21/84 AN ORDINANCE EXTENDING THE CORPORATE LIMITS OF THE CITY OF HUTCHINSON TO INCLUDE CERTAIN UNINCORPORATED TERRITORY 9ORDERED BY LAND WITHIN THE CITY LIMITS AND ABUTTING THEREON. WHEREAS, certain territory described below is not presently included within the corporate limits of any incorporated city or burrough; and WHEREAS, sixty percent or more of the perimeter of this territory is bordered by lands already included within the corporate limits of the city and is deemed to be urban or suburban in character; and WHEREAS, the above— described land is unplatted, does not exceed 200 acres in area, and 100% of the owners of said land have petitioned the City Council of the City of Hutchinson for annexation; The City Council of Hutchinson does ordain: Section 1. Territory Annexed. The corporate limits of the city of Hutchinson, Minnesota are hereby extended to include the unplatted territory described as follows, sixty percent or more of the perimeter of which territory is bordered by territory already included within the city limits: That part of the Northeast Quarter of the Southeast Quarter of Section 2, Township 116 North, Range 30 Lest of the 5th Principal Meridian, described as follows: Commencing at the northeast corner of said Southeast Quarter; thence southerly, along the east line of said Southeast Quarter, a distance of 649.00 feet to the southeast corner of McDonald's Addition and the point of beginning of the land to be described; thence westerly, along the south line and along the westerly extension thereof, of McDonald Drive, as dedicated in - 4cDonald's Addition, McDonald's Fifth Addition and in ?1cDonald's Sixth Addition, a distance of 825.00 feet; thence southerly, parallel with said east line, a distance of 120.00 feet; thence easterly, parallel with said south line of McDonald Drive and its westerly extension, a distance of 825.00 feet to said east line; thence northerly, along said east line, a. distance of 120.00 feet to the point of beginning. 74 0 0 Section 2. Filing. The City Clerk is directed to file certified copies of this ordinance with the Secretary of State, the County Auditor of McLeod County, the Town Clerk of the effective township and the Minnesota Municipal Board. Section 3. Effective Date of Annexation. This ordinance takes effect upon passage and publication and the filing of certified copies as directed in Section 2 and approval by the Minnesota Municipal Board. Adopted by the City Council this day of , 1984• Robert H. Stearns, Mayor ATTEST: Gary D. Plotz, City Clerk Published in the Hutchinson Leader, the day of , 1984• 0 0 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT PROJECT NO. 84 -04 Resolution No. 7857 WHEREAS, pursuant to an advertisement for bids for the improvement of First Avenue N.E. from Hassan Street West to Alley by the construction of Sanitary Sewer Main, Sewer and Water Service Leads and Appurtenances, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Juul Contracting Company $4,701.00 AND WHEREAS, it appears that Juul Contracting Company of Hutchinson, Minnesota, is the lowest responsible bidder, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHNSON, MINNESOTA: 1. The mayor and clerk are hereby authorized and directed to enter into the attached contract with Juul Contracting Company of Hutchinson, Minnesota, in the name of the City of Hutchinson, for the improvement of First Avenue N.E. from Hassan Street West to Alley by the construction of Sanitary Sewer Main, Sewer and Water Service Leads and Appurtenances, according to the plans and specifications therefor approved by the city council and on file in the office of the city clerk. 2. The city clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted by the city council this 25th day of September, 1984. Mayor City Clerk 7— 0 0 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT PROJECT NO. 84 -05 Resolution No. 7858 WHEREAS, pursuant to an advertisement for bids for the improvement of Franklin Street from Second Avenue S.W. to First Avenue S.W. by the construction of Grading, Gravel Base, Bituminous Base, Bituminous Wear Course, Curb and Gutter and Appurtenances, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: James Hanson Construction $41,900.50 AND WHEREAS, it appears that James Hanson Construction of Hutchinson, Minnesota, is the lowest responsible bidder, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHNSON, MINNESOTA: 1. The mayor and clerk are hereby authorized and directed to enter into the attached contract with James Hanson Construction of Hutchinson, Minnesota, in the name of the City of Hutchinson, for the improvement of Franklin Street from Second Avenue S.W. to First Avenue S.W. by the construction of Grading, Gravel Base, Bituminous Base, Bituminous Wear Course, Curb and Gutter and Appurtenances, according to the plans and specifications therefor approved by the city council and on file in the office of the city clerk. 2. The city clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted by the city council this 25th day of September, 1984. Mayor City Clerk 7 -j 0 E RESOLUTION ACCEPTING BID AND AWARDING CONTRACT PROJECT NO. 84 -07 Resolution No. 7859 WHEREAS, pursuant to an advertisement for bids for the improvement of School Road from Seventh Avenue to the North Line of the Plat by the construction of Sanitary Sewer, Watermain, Storm Sewer, Gravel Base and Appurtenances, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Juul Contracting Company $38,484.75 AND WHEREAS, it appears that Juul Contracting Company of Hutchinson, Minnesota, is the lowest responsible bidder, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHNSON, MINNESOTA: 1. The mayor and clerk are hereby authorized and directed to enter into the attached contract with Juul Contracting Company of Hutchinson, Minnesota, in the name of the City of Hutchinson, for the improvement of School Road from Seventh Avenue to the North Line of the Plat by the construction of Sanitary Sewer, Watermain, Storm Sewer, Gravel Base and Appurtenances, according to the plans and specifications therefor approved by the city council and on file in the office of the city clerk. 2. The city clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted by the city council this 25th day of September, 1984. Mayor City Clerk 7--91t • C� is ULW- , !IM - =f� TO INNER£ A5, sallg Tune has srrurd the C_'itg =11 as a mrmher of the Cihrarg Huard far the past eleurn (11) grars and fanr (4) manthso 1DH£ii mS, Sallg Tour has serued fai Wallg and diligrntlg gluing of her time and talrnts tnmard the enrirhmrnf a£ thr Titg, Nom %,HEREYMET, BE 3%s usotvu By THE T3TV TOUNT3f OY THE cmv THAT, deep apprrciatian is hrrrhg rxprrssrd to Rallg Tanr far hrr afarr- menfianrd srruices and the gratitude of Hnfchinsan and fhr ritisrns fherrnf is herrhg exprrssrd. Adnpfrd hg the City Tnuncil this 25th dug at Srptrmhrr, 1994. ftrg D. )hats C`itg Tlrrk r I E 0 C,� . . 7 "D' 0 0 (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 September 21, 1984 To: Mayor and City Council From: Ken Merrill, Finance Director Subject: Reimbursement of Engineer & Administration Fees All 1984 projects have been bid and construction costs determined. Resolution No. 7864 authorizes the transfer of $192,591 from the special assessment bond fund of 1984 to the general fund. $192,591 is based upon 17% of construction cost of our 1984 projects and the amount which has been determined as proper reimbursement. I have attached a copy of a 1981 memo which surveys engineering and administration cost and was used as a basis for the 17% reimbursement determination. 0 RESOLUTION NO. 7864 TRANSFERRING $192,591 FROM 1984 SPECIAL ASSESSMENT BOND FUND TO GENERAL FUND FOR ENGINEERING AND ADMINISTRATION FEES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, $192,591 is hereby transferred by the 1984 Special Assessment Bond Fund to the General Fund for project administration fee and engineering fees. Adopted by the City Council this 25th day of September, 1984. ATTEST: Gary D. Plotz City Clerk Robert H. Stearns Mayor (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE; — — September 29, 1981 ------- - - - - -- TO- MnUor and Cites Council --------------- - - - -- FROM: Gard D. Plotz, it Administrator --------------- - - -- SUBJECT: Engineering and Administrative Fees for Annual Improvement Issues I have contacted Wes Hendrickson of Toltz, Ring, Duvall, Anderson & Associates (TKDA) regarding the engineering fees associated with doing annual improvement projects. In addition, I have contacted Mr. Chuck Barger of Rieke, Carroll and Mueller (RCM) regarding the fees they charge for engineering on annual improvement projects. Both of these private consulting firms have approximately the same fee structure as represented by the following breakdown: % CHARGE Preliminazy'_Engineering Work q% Measurement and recording of elevations Preparation of the engineer's preliminary report to the City Council Attendance at all City Council and Planning Com- mission meetings Reviewing proposed projects All supplemental reports, including maps for public review Engineering Work 8% Basic design of the improvement Preparation of final plans and specifications for bidding process and all bidding documents � -G Staking and Inspection Field work and staking of improvement On -site inspection through completion of contract Administrative and Fiscal 0 % CHARGE 5 -6% SUB -TOTAL 17 -18% Preparation of notices for public hearing Preparation of notices for adopting assessment roll Preparation of individual assessment calculations Preparation of assessment roll Finalization of assessment roll for certification to county On -going administrative costs of bond issue and fiscal review 3 -5% TOTAL 20 -23% Both of the engineering firms stated that these percentages apply to improvement projects of size of $1 million or less. Percentages may change slightly if there is a substantially larger issue. Also, the type of work may cause percentages to change; however, streets, sewer and water projects, storm sewer projects, are all commonly within the percent range as shown above. To re -check my findings of the private consultant I contacted Mr. Bill Fahey of Ehlers & Associates to determine what was being charged by other communities. I report the following: CITY Faribault Fairmont Grand Rapids Northfield % CHARGE 20 20 20 20 1 CITY % CHARGE Owatonna 20 Winona 20 Worthington 19 -22 Mr. Fahey stated that in regard to storm sewer projects, some cities have charged as much as 25% for engineering and administrative costs. However, 20% is the com- mon amount charged for these costs. He has also been contacted by various other engineering firms and similar percentages have been given by firms other than RCM and TKDA. /ms 0 0 (612) 879 -2371 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: _September 2, 1984 TO: Mayor and City_Council _ _ _ _ _ _ _ _ _ — _ _ FROM: Kenneth B. Merrill, Finance Director _ _ _ _ — — — SUBJECT: Agenda Items 7 -h, 7 -i, and 7 -j _ _ _ _ _ _ _ _ _ The Resolutions to be adopted in conjunction with agenda items 7 -h, 7 -i and 7 -j will be ready for the City Council meeting on Tuesday night, following the budget meeting on Monday evening. /ms Z, ly-- J RESOLUTION NO. 7865 RESOLUTION ADOPTING THE GENERAL, SPECIAL ASSESSMENT, FIRE HALL, POOL AND GYMNASIUM, AND LIBRARY BUDGETS FOR FISCAL YEAR 1985 BE IT RESOLVED BY THE CITY OF HUTCHINSON: THAT, the Annual Budget of the City of Hutchinson for the fiscal year beginning January 1, 1985, which has been submitted by the City Administrator and modified and approved by the City Council is hereby adopted; the totals of said budget and the major divisions thereof being as follows: I. GENERAL FUND REVENUES AVAILABLE CURRENT REVENUE Taxes Licenses Permits Fees Inter - Governmental Revenue Charges for Services Collections for Other Agencies Miscellaneous Transfers from Other Funds Total Available APPROPRIATIONS Personal Services Supplies Other Services & Charges Miscellaneous Capital Outlay Principal and Interest Other Expenses Total Appropriations REQUIREMENT $1,233,985.00 17,000.00 39,100.00 6,600.00 915,321.00 367,845.00 300.00 199,884.00 479,000.00 $3,259,035.00 $3,259,035.00 1 ` - r RESOLUTION NO. 7865 PACE 2 II. SPECIAL ASSESSMENT FUND REVENUES AVAILABLE CURRENT REVENUE Tax Levy $ 545,000.00 REQUIREMENT APPROPRIATIONS Principal and Interest $ 545,000.00 III. DEBT SERVICE - FIRE HALL BONDS REVENUES AVAILABLE CURRENT REVENUE Cash Balance Forward $ 59,998.00 Tax Levy 95,000.00 Total Available $ 154,998.00 REQUIREMENT APPROPRIATIONS Principal, Interest & Paying Agent $ 91,542.00 IV. DEBT SERVICE - LIBRARY REVENUES AVAILABLE CURRENT REVENUE Tax Levy $ 95,300.00 APPROPRIATIONS Interest & Paying Agent $ 65,800.00 RESOLUTION NO. 7865 PAGE 3 V. DEBT SERVICE - POOL AND GYMNASIUM REVENUES AVAILABLE CURRENT REVENUE Tax Levy REQUIREMENT APPROPRIATIONS Interest BE IT FURTHER RESOLVED: 66.000.00 $ 60,000.00 THAT the Clerk -City Administrator be directed to cause the appropriate accounting entries to be made in the Books of the City. Adopted by the City Council this 25th day of September, 1984. Robert H. Stearns Mayor ATTEST: Gary D. Plotz City Clerk 0 0 RESOLUTION NO. 7866 RESOLUTION APPROVING 1985 TAX LEVY, COLLECTIBLE IN 1985 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MCLEOD COUNTY, MINNESOTA: THAT the following sums of money be levied for the current year, collectible in 1985, upon the taxable property in said City of Hutchinson for the following purposes: General Fund - General Revenue $1,079,302.00 Certificate of Indebtedness 73,369.00 Library 62,314.00 Debt Service G.O. Bonds - Special Assessment 545,000.00 G.O. Bonds - Fire Hall 95,000.00 G.O. Bonds - Library 95,300.00 G.O. Pool & Gymnasium 66,000.00 $2,016,285.00 Provision has been made for payment of the City's share of Public Employee Retirement Association's contributions for the ensuing year. BE IT FURTHER RESOLVED: THAT there is a sufficient sum of monies in the Debt Service Funds of the City, together with the above Debt Service Fund tax levy, to pay principal and interest in 1985 on all outstanding bond issues, and the deferred annual tax levies previously certified to the County Auditor are hereby canceled, and replaced by above debt service tax levy. The City Clerk is hereby instructed to transmit a certified copy of this Resolution to the County Auditor of McLeod County, Minnesota as required by law. Adopted by the City Council this 25th day of September, 1984. ATTEST: Gary D. Plotz City Clerk Robert H. Stearns Mavor 0 0 RESOLUTION NO. 7867 CERTIFYING ASSESSMENT OF THE CITY OF HUTCHINSON TO THE COUNTY OF MCLEOD BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA, COUNTY OF MCLEOD, STATE OF MINNESOTA: That the following embraces unpaid assessments levied by the City Council of Hutchinson, Minnesota, underStatutes Sec. 429.011 to 429.111 for the various assessments of the City of Hutchinson, to be levied and assessed upon the properties as listed for the following purposes for the current year, and that a copy thereof be sent to the County Auditor of said McLeod County, Minnesota: WATERMAIN & SANITARY SEWER 10th installment of 10 yr assessment 10th installment of 10 yr assessment 9th installment of 10 yr assessment 8th installment of 10 yr assessment 7th installment of 10 yr assessment 7th installment of 10 yr assessment 6th installment of 10 yr assessment Sth installment of 10 yr assessment 4th installment of 10 yr assessment 4th installment of 10 yr assessment 4th installment of 10 yr assessment 4th installment of 10 yr assessment 4th installment of 10 yr assessment 4th installment of 10 yr assessment 4th installment of 10 yr assessment 4th installment of 10 yr assessment 4th installment of 10 yr assessment 3rd installment of 10 yr assessment 3rd installment of 10 yr assessment 3rd installment of 10 yr assessment 3rd installment of 10 yr assessment 3rd installment of 10 yr assessment 3rd installment of 10 yr assessment 3rd installment of 10 yr assessment 3rd installment of 10 yr assessment 3rd installment of 10 yr assessment 3rd installment of 10 yr assessment 1st installment of 10 yr assessment 1st installment of 10 yr assessment lst installment of 10 yr assessment 1st installment of 10 yr assessment 1st installment of 10 yr assessment 1st installment of 10 yr assessment Roll #59 1974 Watermain $ Sanitary Sewer Roll #60 1972 Watermain & Sanitary Sewer Roll #63 169 $ 174 Watermain & San.Sewer, 175 San.Sewe: Roll #67 1976 San. Sewer & Watermain Roll #70 1977 San. Sewer f, Watermain Roll #72 1977 San. Sewer $ Watermain Roll #78 1978 San. Sewer & Watermain Roll #80 1979 San. Sewer $ Watermain Roll #80A 1979 San. Sewer $ Watermain Roll #87 1981 San. Sewer Roll #88 1981 San. Sewer $ Watermain Roll #89 1981 San. Sewer Roll #90 1981 San. Sewer Roll #91 1981 Watermain Roll #119 1980 Watermain F, San. Sewer Roll #120 1980 Watermain Roll #121 1980 Watermain, San.Sewer $ Storm Sewer Roll #125 1982 Watermain F, San. Sewer Roll #126 1982 Watermain Roll #127 1982 Watermain Roll #128 1982 Watermain Roll #129 1982 Watermain Roll #130 1982 Watermain Roll #131 1982 Sanitary Sewer Roll #132 1982 Sanitary Sewer Roll #133 1982 Sanitary Sewer Roll #134 1982 Sanitary Sewer Roll #185 84 -02 Pt. I Sanitary Sewer Roll #187 83 -06 San.Sewer,Watermain & Storm Sewer Roll #190 Sanitary Sewer & Watermain Roll #195 Watermain Roll #197 84 -04 Water & Sewer improvements Roll #199 84 -07 San. sewer,watermain $ storm sewer 7. -2- OFF STREET PARKING 3rd installment of 15 yr assessment Roll #152 1983 Off Street Parking SIDEWALK 5th installment of 10 yr assessment Roll #83 78 -OS Sidewalk $ Appurtenances 2nd installment of 10 yr assessment Roll #171 83 -01 -19 Sidewalk $ Appurtenances ASSESSMENTS DEFERRED Supplement to Roll #171 STORM SEWER 10th installment of 10 yr assessment 9th installment of 10 yr assessment 9th installment of 10 yr assessment 7th installment of 10 yr assessment 6th installment of 10 yr assessment 6th installment of 10 yr assessment 5th installment of 10 yr assessment 5th installment of 10 yr assessment 4th installment of 10 yr assessment 4th installment of 10 yr assessment 4th installment of 10 yr assessment 4th installment of 10 yr assessment 4th installment of 10 yr assessment 4th installment of 10 yr assessment 4th installment of 10 yr assessment 3rd installment of 10 yr assessment 3rd installment of 10 yr assessment 3rd installment of 10 yr assessment 2nd installment of 10 yr assessment 1st installment of 10 yr assessment 1st installment of 10 yr assessment �NtmQnOuTwasyloSl #9!& 10th installment of 10 yr assessment 10th installment of 10 yr assessment 10th installment of 10 yr assessment 9th installment of 10 yr aseessment 9th installment of 10 yr assessment 8th installment of 10 yr assessment 8th installment of 10 yr assessment 7th installment of 10 yr assessment 7th installment of 10 yr assessment 7th installment of 10 yr assessment Roll Roll Roll Roll Roll Roll Roll Roll Roll Roll Roll Roll Roll Roll Roll Roll Roll Roll Roll Roll Roll Roll Roll Roll Roll Roll Roll Roll Roll Roll Roll #60 1969 Southeast Sorm Sewer #63 1974 & 1975 Storm Sewer #64 1975 Storm Sewer #71 1977 Storm Sewer #74 1978 Storm Sewer #7S 1978 Storm Sewer #81 1979 Storm Sewer #86 1979 Storm Sewer #86A 1979 Storm Sewer #92 1981 Storm Sewer #93 1981 Storm Sewer #95 1981 Storm Sewer #96 1981 Storm Sewer #97 1981 Storm Sewer #122 1980 Storm Sewer #135 1982 Storm Sewer #136 1982 Storm Sewer #137 1982 Storm sewer #155 1983 Drainage area #181 84 -02 Pt.II Storm Sewer outlet #190A Storm Sewer #56 #57 #58 #61 #62 #65 #66 #68 #69 #73 1974 Street 1974 Street 1974 Street 1974 €, 1975 1975 Street 1976 Street 1976 Street 1977 Street 1977 Street 1977 Street Improvements improvements Improvements Street improvements Improvements improvements Improvements improvements improvements improvements 11 -3- STREET IMPROVEMENTS CONT. 6th installment of 10 yr assessment Roll 6th installment of 10 yr assessment Roll 5th installment of 10 yr assessment Roll 5th installment of 10 yr assessment Poll 5th installment of 10 yr assessment Roll 5th installment of 10 yr assessment Roll 4th installment of 10 yr assessment Roll 4th installment of 10 yr assessment Roll 4th installment of 10 yr assessment Roll 4th installment of 10 yr assessment Roll 4th installment of 10 yr assessment Roll 4th installment of 10 yr assessment Roll 4th installment of 10 yr assessment Roll 4th installment of 10 yr assessment Roll 4th installment of 10 yr assessment Roll 4th installment of 10 yr assessment Roll 4th installment of 10 yr assessment Roll 4th installment of 10 yr assessment Roll 4th installment of 10 yr assessment Roll 4th installment of 10 yr assessment Roll 4th installment of 10 yr assessment Roll 4th installment of 10 yr assessment Roll 4th installment of 10 yr assessment Roll 4th installment of 10 yr assessment Roll 4th installment of 10 yr assessment Roll 4th installment of 10 yr assessment Roll 3rd installment of 10 yr assessment Roll 3rd installment of 10 yr assessment Roll 3rd installment of 10 yr assessment Roll 3rd installment of 10 yr assessment Roll 3rd installment of 10 yr assessment Roll 3rd installment of 10 yr assessment Roll 3rd installment of 10 yr assessment Roll 3rd installment of 10 yr assessment Roll 3rd installment of 10 yr assessment Roll 3rd installment of 10 yr assessment Roll 3rd installment of 10 yr assessment Roll 3rd installment of 10 yr assessment Roll 2nd installment of 10 yr assessment Roll 2nd installment of 10 yr assessment Roll 2nd installment of 10 yr assessment Roll 2nd installment of 10 yr assessment Roll 2nd installment of 10 yr assessment Roll 2nd installment of 10 yr assessment Roll 2nd installment of 10 yr assessment RO11 2nd installment of 10 yr assessment Roll 2nd installment of 10 yr assessment Roll 2nd installment of 10 yr assessment Roll 2nd installment of 10 yr assessment Roll 2nd installment of 10 yr assessment Roll • #76 1978 Street improvements #77 1978 Street improvements #79 1979 Street improvements #82 1979 Street improvements #84 1979 Street improvements #85 1979 Street improvements #99 '81 Curb $ Gutter $ Bituminous Surfacing #100 1981 Street Surfacing #101 1981Curb $ Gutter #102 1981 Curb & Gutter #103 1981 Curb &Gutter $ Gravel surfacing #104 1981 Bituminous surfacing #105 1981 Bituminous Surfacing #106 1981 Bituminous surfacing #107 1981 Bituminous Surfacing #109 1981 Grading #111 1980 Curb $ Gutter #112 1980 Curb & Gutter #113 1980 Curb $ Gutter #114 1980 Curb $ Gutter #115 1980 Curb & Gutter #116 1980 Curb & Gutter #117 1980 Curb $ Gutter #118 1980 Curb $ Gutter #123 1980 Curb & Gutter $ Bituminous Surfacing #124 1980 Curb $ Gutter #138 1982 Grading #139 1982 Grading #140 1982 Grading #141 1982 Grading #142 1982 Gravel Base #143 1982 Gravel Base #144 1982 Gravel Base #145 1982 Gravel Base #146 1982 Gravel Base #149 1982 Bituminous Surfacing #150 1982 Bituminous Surfacing #151 1982 Driveway & Parking Area Surfacing #158 1983 Grading $ Appurtenances #159 1983 Curb & Gutter, Gravel Base & Appurtenanc. #160 1983 Curb $ Gutter, Gravel Base & Appurtenanc #161 1983 Curb $ Gutter, Gravel Base $ Appurtenanc #162 1983 Curb $ Gutter, Gravel Base $ Appurtenanc #163 1983 Curb & Gutter, Gravel Base $ Appurtenanc. #164 1983 Grading, Surfacing $ Curb & Gutter #165 1983 Grading, Surfacing $ Appurtenances #166 1983 Grading, Surfacing, Curb $ Gutter #167 1983 Curb $ Gutter, Bituminous Surfacing #168 1983 On Street Parking, Bituminous Surfacing #169 1983 Bituminous Surfacing $ Appurtenances -4- 1st installment of 10 yr assessment Roll 1st installment of 10 yr assessment Roll 1st installment of 10 yr assessment Roll lstinstallment of 10 yr assessment Roll 1st installment of 10 yr assessment Roll 1st installment of 10 yr assessment Roll 1st installment of 9 yr assessment Roll 1st installment of 10 yr assessment Roll 1st installment of 10 yr assessment Roll 1st installment of 10 yr assessment Roll 1st installment of 10 yr assessment R011 1st installment of 10 yr assessment Roll BE IT FURTHER RESOLVED: #178 83 -06 Bituminous Surfacing #179 84 -02 Curb $ Gutter, Grading&, Bit. Surfacing #180 83 -06 Bituminous paving #182 83 -02 Curb $ Gutter $ Appurtenances #183 84 -01 Pt.I Grading $ Bituminous Surfacing #188 83 -09 Grading & Gravel #189 83 -09 Grading, Gravel $ Curb F, Gutter #191 84 -03 Street improvements #192 84 -03 Street improvements #193 84 -01 Pt.II Street improvements #194 Curb $ Gutter & Bituminous Surfacing #198 84 -05 Street improvements That the following embraces unpaid refuse and weed cutting and utility bills: $33.11 Utility bill -Chet and Associates $698.S4 Utility bill -Chet and Associates $25.31 Utility Bill -Erwin Stobbe $29.56 Weed cutting -Poly Industries $1544.55 Weed cutting $ bldg..demolition -John McLaughlin Heirs $192.99 Water,sewer $ refuse bill -Wm. T. $ Joann James $196.93 Refuse bill- Robert McGee (Artic Refrigeration) $457.91 Sewer $ refuse bill -James Schlagel Adopted by the CityCouncil this 25th Day of September, 1984. Robert H. Stearns, Mayor ATTEST: Gary D. Plotz, City Clerk • • 0 0 RESOLUTION NO. 7870 RESOLUTION AMENDING RESOLUTION N0. 7834 FOR APPOINTING OF JUDGES FOR STATE GENERAL ELECTION WHEREAS, the appointing of judges for the State General Election has been amended from Resolution No. 7834, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: lis t. THAT the election judges are hereby appointed in accordance with the attached Adopted by the City Council this 25th day of September, 1984. Robert H. Stearns Mayor ATTEST: Gary D. Plotz City Clerk 0 ELECTION JUDGES CITY OF HUTCHINSON PRECINCT 1 JULIE FLAA 534 BLUFF VERNA ANDERSON 765 SPRUCE EVA MAAS 332 HWY 7 E. ROSINA JOHNSON 450 ROSE LANE MARY WANGERIN 92 CENTURY PRECINCT 2 EMMA LAKE MARGARET SORENSON DELAIN ROLFE PHYILLIS WESELOH JOAN GRIEBE PRECINCT 3 115 FRANKLIN N. 94 CENTURY AVE. 844 SECOND AVE 1109 LEWIS AVE. 1010 LEWIS AVE DORIS DAGGETT 440 DALE PAT KUESTER 505 LARSON LA VERNE MILLER 505 LARSON ST. TESI ANTONY 335 CHARLES BARBARA SCOTT 525 LARSON PRECINCT 4 JO GILHOUSEN NORMA SCHEPERS GERALDINE JOHNSON ROSEMARY SANTLEMAN MARY ANN PRICE PRECINCT 5 MILDRED NELSON GRACE KOTTKE ROSE KADLEC MARY J. BRUMMOND IRMA KREIE REGISTRAION TABLE FERN FRANK NORMA TOTUSHEK 1 621 FOURTH AVE SW. 305 PISHNEY LANE 558 JUERGENS RD. 527 JUERGENS RD. 445 FRANKLIN 316 HASSEN 1028 JEFFERSON 325 JEFFERSON 716 HASSAN ST. 55 SHERWOOD CIRCLE 595 LYNN ROAD 515 LARSON '�- (612) 587.5151 F CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 September 21, 1984 MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: CITY ADMINISTRATOR RE: OPTIONS TO ASSIST THE BUILDING OFFICIAL WITH THE CURRENT WORK LOAD There is an unusually large workload in our building department because of the large volume of building permits underway. Through the end of September there is approximately $10 to $12 million of building activity. Last evening we met the City Clerk of New Ulm. He indicated there was $3 to $4 million worth of building activity in New Ulm during 1983 and that one building official was required. Hutchinson appears to be popping with new construction. Therefore, the following alternatives are offered for your consideration. Alternatilve A: Employ a full time building inspector (assistant) Alternative B: Employ a 3/4 time building inspector and a 1/4 time assistant to the fire marshal Alternative C: Make no change and continue with one building official - Alternative D: Advertise for a building inspector with the understanding that if work load is cut back it may become a 3/4 or 1/2 time position After reviewing these alternatives, I would recommend Alternative D. F- �6-1 HUTCHOSON HOCKEY ASSOCTION P.O. Box 594 Hutchinson, Minnesota 55350 Sept. 25, 1984 We, the undersigned residents, have no objection to an outdoor hockey rink to be located west of the Civic Arena ( with lights to be turned off at 10:00 p.m., no concessions, music, or P.A. system). Mrs. Odella Radtke - 744 Craig Ave. Mr. & Mrs. Daryl Gruenwaldt - 745 Neal Ave. Mr. & Mrs. Warren Schwarz - 924 Sunset Ave. Mr. Arnold Fenske - 934 Sunset Ave. Mrs. Eva Klawitter - 944 Sunset Ave. Mr. & Mrs. Eugene Minnick - 954 Sunset Ave. uicaA �'r A A i IL;, -✓ ; i�� (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 September 20, 1984 Mr. James Waldron 530 School Road Hutchinson, MN 55350 SUBJECT: Outdoor Hockey Rinks Dear Jim: The City Council has reviewed your request to install hockey rinks immediately west of the Civic Arena. The Council would be agreeable with this installation with the following conditions: 1) that the Hockey Association or yourself con- tact the residents within 500 feet along Sunset Avenue (see attached list) to see if they have any objection to the proposed lighting of the outdoor rink; 2) that the cost of the electrical wiring and hook -up from the Civic Arena to the light poles would be installed by the Hutchinson Utilities at the expense of the Hockey Association, and the placement of the light poles would be the responsibility of the Utilities Commission, as apparently was agreed upon. Please note that the City has no money budgeted for the wiring and hook -up of these lights. Consideration of this item will be placed on the September 25 meeting agenda of the City Council. If you are able to contact the property owners prior to that date and provide a written report to the City Council, they would take action at the September 25 meeting. In the event you are unable to meet this deadline, con- sideration of the request would be postponed until the October 9 meeting. You should also be aware that the City Council feels that an outdoor hockey fa- cility in North Jaycee Park would be advantageous. The feeling is the residents in the north half of the City should be provided the opportunity for recreational facilities the same as the residents on the south end of our community. I will be waiting for your response. Sincerely, CITY OF HUTCHINSON �.�.� Gary. Plotz P City Administrator GDP : ms Attachment cc:L,Kaayor & City Council Parks & Recreation Board Bruce Ericson, Rec. Dir. Kenneth B. Merrill, Finance Dir. 587.5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: September 14th, 1984 TO: Mayor and City Council FROM: Director of Engineering RE: Sanitary Sewer Extension to Serve Hutch Agri -Tech The estimated construction cost to extend service is as follows: Installation of Sanitary Sewer -$ 8,000.00 City Cost - 2,000.00 Total Cost - $10,000.00 Cost per front foot of line is $13,75, Assessment cost to Hutch Agri -Tech is $1,815.00, based on service to lots 8 and 9, or 132 feet of frontage. Future assessment to Lot 10 will be $907.50. City's share (non - assessable) will be $7,277.50. ;4�4?lzg�4 Marlow V. Priebe Director of Engineering MVP /pv 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: September 14th, 1984 TO: Mayor and City Council FROM: Director of Engineering RE: Orchard Park First Addition The construction cost for extending service to serve John Korngiebel's proposed apartment on Lot 2, Block 1 of the above - referenced plat is as follows: Installation of watermain - $ 8,000 Installation of Sanitary Sewer - $ 8,800 Installation of Storm Sewer - $ 7,000 Installation of Gravel Sub -base - $ 1,300 25,100 City Cost - $ 6,275 - T 31,375 Total Cost Marlow V. Priebe Director of Engineering MVP /pv cc: Richard Schmidtbauer a MINUTES BID OPENING THURSDAY, SEPTEMBER 20, 1984 The bid opening was called to order by Assistant City Clerk Kenneth B. Merrill at 2 :00 P.M. Mr. Merrill read Publication No. 3305, Invitation for Bids for Sale or Demolition of Structures, City of Hutchinson. The following bids were opened and read: Kenneth Norton $ 300.00 House at 515 First Ave. S.E. Hutchinson, MN (Move Structure) Diamond 5 Wrecking, Inc. 38,500.00 Total Bid for Removal or Demo - Hutchinson, MN lition and Backfill for 8 Houses *Don W. Rettman Const. 1750.00 427 First Ave. S.E. Darwin, MN 980.00 447 First Ave. S.E. 1300.00 515 First Ave. S.E. 1500.00 613 Second Ave. S.E. 1600.00 623 Second Ave. S.E. 850.00 645 Second Ave. S.E. 1600.00 679 Second Ave. S.E. 1550.00 45 Erie Street (Price for each separate unit hauled away and basements filled in and leveled.) The bids were referred to the City Council for their September 25, 1984 meeting. There being no further business, the bid opening adjourned. *No Cashier's or Certified Check in the amount of 10% of the bid was submitted by the bidder. PUBLISHED IN THE HUT NSON LEADER TUESDAY, SEPTEMBER 4, 1984 TUESDAY, SEPTEMBER "11, 1984 PUBLICATION NO. 3305 INVITATION FOR BIDS FOR SALE OR DEMOLITION OF STRUCTURES CITY OF HUTCHINSON Sealed bids will be received at the Office of the City Clerk in City Hall, 37 Washington Avenue West, Hutchinson, Minnesota 55350, up to the hour of 1:30 p.m. on the 20th day of September, 1984, for the following: Sale of individual buildings at locations listed or in the alternative, demolition of said buildings either individually or as a group. Locations 427 First Avenue Southeast 447 First Avenue Southeast 515 First Avenue Southeast 613 Second Avenue Southeast 623 Second Avenue Southeast 645 Second Avenue Southeast 679 Second Avenue Southeast 45 Erie Street Bids will be publicly opened and read aloud in the Council Chambers at 2:00 P.M. Thursday, September 20, 1984. Each bid shall be submitted in a sealed envelope and endorsed on the outside wrapper. The City reserves the right to reject any and all bids and to waive any informalities or irregularities therein. No_ bidder may withdraw his bid for a period of thirty (30) days. Each bid submitted shall be accompanied by a Cashier's or Certified Check in the amount of 10% of the bid. All checks will be held for thirty (30) days or until a contract is signed. Subsequent to that time, all non — forfeited checks will be returned to the bidders. Balance of bid amount shall be payable in full within 20 days of the bid award. A=t t eth B. Merrill Assistant City Clerk DATED: August 31, 1984 0 x(612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: September 25, 1984 TO: _ Mayor_& City Council_ _ _ _ _ _ _ _ _ _ _ FROM: _ Water Billing Department _ _ _ _ _ _ _ _ _ _ SUBJECT: _ Delinquent Water Accounts Listed below are the delinquent water accounts for the month of September. Recommend water service be discontinued on Monday, October 1, 1984 at Noon. 1- 020- 0125 -041 John Thorwardson 125 1st Ave. SW Hutchinson MN 55350 125 1st AVe. SW 55.35 1- 395- 0535 -055 Tim Lamke 535 Franklin Street Hutchinson MN 55350 535 Franklin Street 33.73 cc: Ken Tenney 936 Hassan Street 1- 270 -0541 -071 Jackie Stokes 541 Brown Street Hutchinson MN 55350 541 Brown Street 25.77 cc: Lloyd Schleuter 108 Oakland Ave. 1- 395 -0645 -022 Andrew Ross 645 Franklin Street Hutchinson MN 55350 645 Franklin Street 46.34 1 -420- 0615 -071 1- 680- 0037 -021 Dave Seifert Cameo Cleaners 615 Glen Street 37 Main Street North Hutchinson MN 55350 Hutchinson MN 55350 615 Glen Street 37 Main Street North 50.63 401.38 3- 870 - 0225 -001 Dr. James Kuehl 976 Rolling Greens Lane Hutchinson, MN 55350 225 Shady Ridge Road 14.65 cc: Cedar Crest, 225 Shady Ridge Road 1- 270- 0726 -041 Arlene Otto 726 Brown Street Hutchinson Mn 55350 726 Brown Street 49.44 cc: B. Wangerin & S. Kronba 105 Judson Road Promise to pay 10/01/84 1- 395- 0745 -011 Darla Smith 745 Franklin Street Hutchinson Mn 55350 745 Franklin Street 98.81 cc: John Wagner 825 Grove Street Promises to pay 9/28/84 1- 685- 0725 -041 Pearl Westlund 725 Main Street South Hutchinson MN 55350 725 Main Street 19.98 Promises to Pay 10/01/84 0 0 FC(612) 587 -5151 ,�16j18t2ja ITY OF HUTCHINSON N`° sFpIy84� 37 WASHINGTON AVENUE WEST �'ECYEU HUTCHINSON, MINN. 55350 8Y September 19, 1984 Gary D. Plotz Hutchinson City Cleric HUTCHINSON CITY HALL Hutchinson, MN 55350 RE: Weseloh Property Dear Gary: I have been asked to research the ownership of the Bath House currently located on the Weseloh property. My research indicates that the property upon which the Bath House sits is not owned by the city of Hutchinson but is owned by the Weseloh heirs. Apparently there exists no easement or written agreement that authorized the city to place the Bath House on that property or to maintain it. The Weseloh's have been paying taxes on the property throughout the years even though they have not had direct use of the property from Main Street to the river. Mr. ldeseloh requested a determination as to the ownership of the structure and my research indicates that in all likelihood ownership of the building now rests in Mr. Weseloh and the ??eseloh's heirs. Any action the city might take to determine ownership of the Bath House would undoubtedly cost more than the Bath Mouse itself is worth and even if the city were to establish ownership of the structure, it would be necessary for the city to remove it should Mr. Weseloh desire to utilize the underlying property. I therefore suggest in order to clear title to this property, the city of Hutchinson issue a Quit Claim Deed to Mr. Weseloh and the Weseloh.'s heirs that would turn over to these individuals the city's right, title and interest to the property and structures. This would not require an ordinance since the city actually has no interest in this property. The only purpose for the deed is to place something in the record indicating that the city makes no claims upon the property. This would insure a clear chain of title and someone who may purchase the property in the future would have no question that the city has no ownership interest in the property. I am enclosing a copy of such a Quit Claim Deed for your inspection and would request that the document and this matter be placed on the agenda for the next council meeting. EncloMre ncer y s Ja es H. Schaefer City Attorney 9 --N. Fwln No, V-si IT CLAIM DEED Mlnbernte Uniform( Inn'vkuM Itl m IMividuallN No delinquent taxes end transfer entered; Certificate o[ Real Estate Value ( ) fBed ( Hot _ad Certificate of Real Estate Value No. 19_ County Auditor STATE DEED TAX DUE HEREON: $ -0- Date: September 25 mtlW Beina.(199s) u. „c ..0 ....e:_.a !reserved for recording data) FOR VALUABLE CONSIDERATION, The City of Hutch' on y —p I COMPQrEiti cn Grantor (s), hereby convey (s) and Lfeseloh, Vick real property in to The South Two - Thirds (2/3) of Lot Three (3), Block Thirty -Two (32) in the Townsite of Hutchinson North Half (if more Vwe is nodded, continue on back) together with all hereditaments le appurtenancesflaln ¢ gl emc and structures. Arfu Used PRS Stamp Here Robert H. Stearns, Mayor Gary D. Plotz, City Clerk (s), STATE OF MINNESOTA - COUNTY OF MC LEOD The foregoing instrument was acknowledged before me this 25th dayof Sertember ,19-3-L-, by Robert H Stearn s, Mayor and Gary D Plots, City Clerk Grantor (s). NOTARIAL STAMP OR SEAL (OR OTHER TITLE OR RANK) 61GNATURE OF PERSON TAKING ACKNOWLEDGMENT T.. St.1 -1uder me esd �tld utof Go.-): is NJS Netxmmt should be THIS INSTRUMENT WAS DRAFTED BY (NAME ANC ADDRESS): James H. Schaefer SCHAEFER LAW OFFICE P.O. Box 363 105 -2nd Avenue Southwest Hutchinson, Mn 55350 Phone: (612) 587 -7200 (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 September 19, 1984 Gary D. Plotz Hutchinson City Clerk HUTCHINSON CITY HALL Hutchinson, MN 55350 �^ SEPIs'84 RECFdVJZ RE: Hellands Fifth Addition and Miller Townhouse Third Addition Dear Gary: Both of these plats have been filed after the 90 day approval period mandated by Hutchinson Ordinance number 235 section 5 (B). The McLeod County Recorder's Office cannot record these documents unless a signed endorsement that the Council still approves the plats is made. I would suggest this item be placed on the agenda for the next Council meeting so that the Council may take appropriate action reaffirming the approval of these plats. When that has been completed, I will make sure that the appropriate notation is placed on the plats. Sincerely yours, CITYY O "F_YHUTCHINSON -.I By/ }�vr�.� TF "Avg James H. Schaefer) Hutchinson City Attorney JHS:dlp F 9 (,�, PUBLICATION NO. ORDINANCE NO. 23/84 0 ORDINANCE AMENDING SECTION 235:05 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED HOSPITAL BOARD RELATING TO APPOINTMENTS AND TERMS THE CITY OF HUTCHINSON DOES ORDAIN: SECTION 1. Section 235:05 of the 1974 Ordinance Code of the City of Hutchinson, entitled Appointments and Terms, is hereby amended to read as follows: Section 235:05. Appointments and Terms The Hospital Board shall consist of seven (7) voting members. all- e €- whena- small- �e- �eside�tte- sad- gxal € €ied -etee e €- tkls- �n�talelpsllty� -- Sly- �6�- e €- sa }d- besad- atex��eas- small -be apgelated- €es- a- tea�a- a €- €lue- yeaas7- sael�- tears- �e- be- e €- uaslaat bea�t�+ es- se- aaasaged- kl�at- tl�e- teasr -s €- sae- xterabea- shall- e *pl�e ex- the - last -da3�- a €- D4aae1� -e€ -sash- yeas ;- kexs�esT -tl�e- €last -tee s e€- aald- beaad- x�eabeas- sksll- be - €ea- seer- kweT- tl�aeer - €eaa- sad - €lve yeses- sespestlely- sad- tl�eaes €tea -sold Board members shall be appointed for a term of five years. No board members shall serve for a period to exceed two consecutive five -year terms. Tl�e- seueatl�- �aeerbs� -e €- sold- Beaad- shall- be- ea- Aldearsaa- se- agpelated by- tl�e- " " ?syea. One voting member shall be an Alderman appointed by the Mayor. One voting member shall be the Chief of Staff of th Hutchinson Community Hospital who shall serve without any require- ment that the Chief of Staff be resident and qualified voter of this community. Of the remaining five members at least three shall be residents and qualified voters of this community. Vacancies arising in said Board for any reason shall be filled for the unexpired term in the same manner as original appointment. Board members shall be appointed by the Mayor, with the consent of the Council. Board members shall serve without compensation. Upon unanimous approval of the Board, individual Board members will be entitled to reimbursement for any expenses which they may incur in the course of carrying out official Board business. The Council may, by a four -fifth (4/5) majority vote, remove any member of the Board from office by reason of malfeasance or misfeasance in office, or if said Board member has become incapacitated to hold office, or cease to be a resident of this municipality. SECTION 2. Penalty. Any person violating the provisions of this ordinance shall be guilty of a penal offense and upon conviction shall be punished by a fine of not more than three hundred dollars or by imprisonment for not to exceed ninety (90) days, or both. SECTION 3. Effective Date. This Ordinance shall take effect upon its passage and publication. Adopted by the City Council this day of , 1984. Robert H. Stearns, Mayor ATTEST: Gary D. Plotz, City Clerk 9 -2- (612) 587 -5151 "/, CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST UTCHINSON, MINN. 55350 rn'Mf'S/ ��ti MEMORANDUM DATE: - SeptemkQr_ 1D ,...1.984 ._ - - - 01 `J U TO: _— Gar�ElotZ— — — — — — — — — — — — — — — — — — FROM: ---Richand—Na9y"----------------------- SUBJECT: _Well Abandonment — — — — — — — — — — — — — — — — — — — — State Health Department regulations require that any wells, private or municipal, which are to be abandoned must be sealed properly according to the State of Minnesota Water Well Construction Code. Since many of the houses, purchased by the City of Hutchinson along the river which are to be torn down contain private wells, the City of Hutchinson should plan to have a licensed well contractor seal the wells at some time prior to the demolition of the buildings. CC Ralph Neumann 9 -_ i 0 RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT RESOLUTION NO. 7860 WHEREAS, pursuant to resolution of the Council adopted September 11th, 1984, a report has been prepared by Marlow V. Priebe with reference to the improvement of: PROJECT N0. TYPE AND LOCATION 85 -01 -26 Curb and Gutter 8 Appurtenances in Clouse Addition 85 -01 -27 Sanitary Sewer, Watermain, Storm Sewer, Grading, Gravel Sub -base and Area Lift Station & Appurtenances in Clark's 2nd Add. 85 -01 -28 Sanitary Sewer, Watermain, Storm Sewer, Curb and Gutter, Grading, Gravel Sub -base & Appurtenances in Helland's Fifth Add. 85 -01 -29 Sanitary Sewer, Watermain, Storm Sewer, Grade, Gravel Sub- base & Appurtenances in Waller's 2nd Add. 85 -01 -30 Sanitary Sewer, Watermain, Storm Sewer, Grade, Gravel Sub- base 6 Appurtenances in Fourth Addition to Lakewood Terrace 85 -01 -31 Sanitary Sewer, Watermain, Storm Sewer, Gravel Sub -base & Appurtenances in Orchard Park Add. and this report was received by the council on September 25th, 1984. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The council will consider the improvement of such street in accordance with the report and the assessment of benefited property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $ 233,000 . 2. A public hearing shall be held on such proposed improvement on the 23rd �LaX of October, 1984, in the Council Chambers of the City Hall at 8:00 P.M. and the clerk shall give mailed and published notice of such hearing and improvement as required by law. Adopted by the council this 25th day of September, 1984. Mayor Clerk 9 -G ENGINEER'S REPORT CITY OF HUTCHINSON TOTAL COST----------------------- - - - --4 233.000 1984 • DATEt SEPTEMBER 17TH, TO: MAYOR AND CITY COUNCIL FROM: DIRECTOR OF ENGINEERING SUBJECTt 1985 IMPROVEMENT PROJECTS Gentlemen: I have studied the following areas and find that the proposed projects are feasible and reeo®lend they be constructed. If acceptable, I recommend a hearing be held on the 23rd !MX of October, 1984. PROJECT PROJECT CONSTRUCTION ADMINISTRATION ENGINEERING CAPITALIZED TOTAL ASSESSABLE CITY COUNTY NO. TYPE A LOCATION COST COST COST INTEREST COST COST COST COST 85 -01 -26 Curb and Gutter A Appurtenances in Clouse ; 5,200 400 = 400 400 i 6,500 = 6,500 = -0- ; -0- Addition 85 -01 -27 Sanitary Sewer, Watermain, Storm Sewer, 54,000 4,500 4,500 4,500 67,500 67,500 -0- -0- Grading, Gravel Sub -base and Area Lift Station A. Appurtenances in Clark's 2nd Add. 85 -01 -28 Sanitary Sewer, Watermain, Storm Sewer, 19,200 1,600 1,600 11600 24,000 240000 -0- Curb and Gutter, Grading, Gravel Sub -base A Appurtenances in Mallard's Fifth Add. 85 -01 -29 Sanitary Sewer, Storm Sewer, Grade and Gravel 27,400 2,200 2,200 2,200 34,000 28,000 6,000 -0- Sub -base A Appurtenances in Waller's 2nd Add. 85 -01 -30 Sanitary Sewer, Watermain, Storm Sewer, 43,500 3,500 3,500 3,500 54,000 54,000 -0- -0- Grade, Gravel Sub -base A Appurtenances in Fourth Addition to Lakewood Terrace 85 -01 -31 Sanitary Sewer, Watermain, Storm Sewer, Gravel 38,300 2,900 2,900 2,9DO 47,000 40,000 7,000 -G- Sub -base A Appurtenances in Orchard Park Add. ASSESSABLE COST E 205,000 DEFERRED ASSESSABLE COST CITY COST E 13.000 SEWER AND E POND COST o =_ MUNICIPAL STATE IPAL STATE AID FUND COST MU MU 0 -_ -_ COUNTY COST i __0 TOTAL COST----------------------- - - - --4 233.000 APPLICAFI &A'1D AUi;ORU,,.TI0 ;1 FOR DEUYE�i;Y•r':Er1T OF TAX Oil SPEC ASSESSIE;TS FO' SE ?lI0° GITI iS' H0;1ESTfJ1D LABS 1974, CHAPTER 206 STATE OF MI1'ESOTA ) County of McLeod ) Date September 18 To: County Assessor of McLeod I, the undersigned, declare under penalties of perjury: County, hiinnesota 1484 That I reside at That I am not less than 65 years of age and that the date of ry birth is 'Z That I am the owner of the property lega ly described as: VZ�1 5 �� , � l That my interest in the ownership of the above property was acquired on 19�J and is as follows: 1. Sole ownership (Enter yes, if applicable) Ueo, 2. Joint tenancy, held with V 3. Other undivided interest oecrfvl That on January 2, 19 or June 1, 19 I c:; ed and occupiedji2 above property as ry hamestedd and such occupancy began on 19� Y That the to es for improvemants on the special assessments duly adopted in ordinance by the Q�dee It„FQ go of j 19`v� w:nich have been allocated against the subject prop <rty would create Mu e personal hardship on my behalf and I respectfully request that pay..ent be delayed and that such taxes be so deferred for the years 191 L to 19 ? , SignedX�uu� -Owner is Clerk of the of in County, State of Minnesota, do hereby certify that the applicatioi of above namned, has been duly reviewed and that in accord- ance with the minutes of official record in said chambers was duly [] APPROVED or 0 DE;IIED as of 19 That in accordance with approval granted, that the taxes on the affiants subject property levied for annual collection in the amount of $ for the year(s) should be so deferred with interest at the annua rate of until such tira as it is deemed the applicant no longer qualifies or the property loses its eligibility. Dated 19 (Clerk or Authorized Depu` Q 0 0 APPLICATION FOR DEFERRED SPECIAL ASSESSMENT BY PERSONS 65 YEARS OF AGE OR OLDER FOR WHOM IT WOULD BE A HARDSHIP TO MAKE PAYMENTS To the Yayor/and Council, City of Hutchinson, State of Minnesota. /L) I JyR li 6 . am owcer-occupant of tbe. I, r R following described real estate situated in the City of Hutchinson. I .2 LEGAL OR TAXABLE DESCRIPTION t L e"� A 131 K 13 Be Nwl �Jc LL I am 65 years or older and do own and occupy above described real estate as my homestead. A special assessment in the amount of bas.been made <omendng in the year t% with interest at the. rate ofA for (Kind of Special Assessment) Such special assessment amount causes a hardship for me to make paymamt thereof. ' The following information -will help substantiate my. claim for deferral of special assessments? - � ) Annual income from all sources $ �T/' Cash assets Other assets Estimate Value of Residence Other Real or Personal Property $ ^ /C� �✓ I bereby request that above assessment of $ 1 be deferred as provided in Chapter 2069 Laws 19749 68th Legislature, - Second Regular Session, M.S. 444.22 Through 444.24. I hereby declare that the foregoing statementa are true and I /sm make app - lication for deferral of special assessments es outlined hereto7.�, C i U -W Applicant _ - - -- Data APPLICATC AND AUTHORIZATION FOR DELAY YiIEIIT OF TAX ON SPE L ASSESS'IE�TS FOit SENIOR CITIZZtl� ' HOMESTEAD LAMS 1974, CHAPTER 206 STATE OF MINNESOTA ) County of i.cLeod ) Date Sept. 14, 1984 19_ To: County Assessor of McLeod County, Minnesota I. the undersigned, declare under penalties of perjury: That I reside at 550 South Glen Street, Hutchinson, 1117 55350 That I am not less than 65 years of age and that the date of my birth is ,,larch 8, 1900 That I am the owner of the property legally described as: to. 2 Blk. 3 Bo-niW iIIg-Ad That my interest in the ownership of the above property was acquired on July 1959 79 and is as follows: 1. Sole ownership (Enter yes, if applicable) yes 2. Joint tenancy, held with — 3. Other undivided interest '(Specify) — That on January 2., 19 84 or June 1, 19 84 I o-aped and occupied the above property as my homestead and such occupancy began on r,ily 1959 . That the taxes for improvements on the special assessments duly adopted in ordinance by the City of Hutchinson as of August 27, 1984 19 which have been allocated against the subject property would create undue personal hardship on my behalf and I respectfully request that payment be delayed and that such taxes be so deferred for-the years 19 84 to 19 Si gnedX C Ow Stine I, , Clerk of the of in Lounty, state of Minnesota, do hereby certify that t e appllcatic of above named, has been duly reviewed and that in accord ance with the minutes . of offrcia record in said chambers was duly [] APPROVED or (] DEiIIED as of 19 That in accordance with approval granted, that the taxes on the affiants subject property levied for annual collection in the amount'of $ for the year(s) should be so deferred with interest at the annua —T ate of until such temp as it is deemed the applicant no longer qualifies or the property loses its eligibility. Dated 79 _ (Clerk or Authorized Del �( i i APPLICATION FOR DEFERRED SPECIAL ASSESSMENT BY PERSONS 65 YEARS OF AGE OR OLDER FOR WHOM IT WOULD BE A HARDSHIP TO NA1B PAYMENTS To the Mayor and Council, City of Hutchins=, State of Minnesota. I / WQ �.fi as ower- occupant of the following described rea estate situated in the City of Hutchinson. LEGAL OR TAXABLE DESCRIPTIONS Lot 2 Elk 3 Bonn ell's Add - - Hutchinson. MT I em 65 years or older and do ow and Occupy above described real estate AS my bomestead. A special assessment in the amount of $ 1,482.36 . bas.been made commencing in the year 1984 with interest at the.rate of 8.4 % for Bituminous Paving =d Appurtenanoes. (Rind of Special Assessment) Such special assessment amount cause' a hardship for em to mans payment thereof. The following informatioo will help substantiate my claim for deferral of special assessments' Annual income from all sources $ 3,728. OO Cash assets .s 6.700.00 - Other assets -$ Estimate Val us of Residence $ 27 COO Other Real or Personal Property $ I hereby request that above assessment of S 1 +482.36 be deferred as provided in Chapter 206, Laws 1974. 68th Legislature. - Second Regular Session, N.S. 444.22 Through 444.24. I hereby declare that the foregoing statements are true and I /we make APP - licstioo for deferral of special assessments as outlined herein. c L Applicant - September 14{ 1984 Date (612)-587-5151 F CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: September 17th, 1984 TO: Mayor and City Council FROM: Director of Engineering RE: Storm Water Problem Attached is a letter from the Marshall's on Sth Avenue N.W. relative to a storm water problem on their property. If you desire to pursue this now, a report could be made by October 8th. Marlow V. Priebe Director of Engineering MVP /pv attachment 0 0 'q-, i0� /I as , q J a �IZ (61587 5151 r CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: September 13th, 1984 TO: Mayor and City Council FROM: Director of Engineering RE: 1985 Project Our 1984 storm sewer and watermain project, together with the proposed 1985 watermain projects, will complete the underground improvements needed on Hassan Street,with the exception of the new sanitary sewer main needed. With the Library Square development and the Library expansion being completed by 1985, I would anticipate that the improvement of some sections of Hassan Street will be considered in 1986. If this is correct, it would be important to complete the sanitary sewer main project in 1985. The estimated cost of this is $35,000 and would be fundable from the Sewer and Water Fund. I recommend this be considered. Marlow V. Priebe Director of Engineering MVP /pv cc: Ralph Neumann Randy DeVries q/� 0 0 r612J 587 -5151 ITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 TO: Mayor & City Council FROM: Bruce Ericson, Parks & Recreation Director DATE: September 20, 1984 SUBJECT: Picnic Shelter at Roberts Park The Roberts Park Phase II Lawcon grant included a picnic shelter with the restrooms. I am requesting authorization to ask for bids for this shelter. Specifications will be available at the Parks & Rec- reation office by Friday, September 28th. skr 0 i CERTIFICATE OF MINUTES RELATING TO INDUSTRIAL DEVELOPMENT REVENUE BOND ISSUANCE AUTHORITY Issuer: City of Hutchinson, Minnesota Governing Body: City Council Kind, date, time and place of meeting: A special meeting held on September 25, 1984, at o'clock _.M., at the City Hall. Members present: Members absent: Documents attached: Minutes of said meeting, including: RESOLUTION RELATING TO INDUSTRIAL DEVELOPMENT REVENUE BOND ISSUANCE AUTHORITY; AUTHORIZING THE ISSUANCE BY THE CITY OF NEW HOPE, MINNESOTA PURSUANT TO THE BOND ISSUANCE AUTHORITY OF THE CITY AND APPROVING THE EXECUTION OF DOCUMENTS NECESSARY THEREFOR I, the undersigned, being the duly qualified and acting City Administrator of the City of Hutchinson, Minnesota (the "City "), do hereby certify that attached hereto is a correct and complete copy of a resolution duly adopted by the City Council at a meeting duly called and held on September 25, 1984. WITNESS my hand officially as such City Administrator and the seal of the City this day of , 1984. (SEAL) gna Gary D. Plotz, City Administrator Name and Title q� "- Member introduced the following resolution and moved its adoption: RESOLUTION RELATING TO INDUSTRIAL DEVELOPMENT REVENUE BOND ISSUANCE AUTHORITY; AUTHORIZING THE ISSUANCE BY THE CITY OF NEW HOPE, MINNESOTA PURSUANT TO THE BOND ISSUANCE AUTHORITY OF THE CITY AND APPROVING THE EXECUTION OF DOCUMENTS NECESSARY THEREFOR BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota (the City), as follows: 1. Recitals. This City constitutes an "entitlement issuer" under Minnesota Statutes, Chapter 474 (the Act) and has been allocated and entitlement amount of bond issuance authority under the Act for the 1984 calendar year in the amount of $2,484,533 (the Entitlement Amount). This Council has been informed that the City does not reasonably expect to issue obligations before the end of 1984 in the amount of the Entitlement Amount. The City of New Hope, Minnesota (the City of New Hope), has given preliminary approval to a proposal that the City of New Hope issue revenue bonds under the Act in the maximum aggregate amount of $2,500,000 (the Bonds) to finance a project under the Act (the Project) on behalf of Howard A. Katz, a Minnesota resident (the Borrower). The City of New Hope is also an "entitlement issuer" under the Act, but has been allocated an entitlement amount of bond issuance authority under the Act for the 1984 calendar year in the amount of $1,924,285. The City of New Hope has requested that the City and the City of New Hope enter into an agreement pursuant to Minnesota Statutes, Section 474.18, subdivision 4, by which the City of New Hope may issue up to $ of the principal amount of bonds for the Project pursuant to the Entitlement Amount. 2. Determinations. This Council hereby determines that the City of New Hope may issue up to $ principal amount of bonds under the Act for the Project pursuant to the Entitlement Amount, provided that the Borrower pays to the City the amounts of all costs and expenses of the City relating thereto, including, without limitation, the amount of the deposit paid by the City to the Minnesota Department of Energy and Economic Development to retain such portion of the Entitlement Amount. 3. Agreement. There has been presented to this Council an Entitlement Amount Allocation Agreement (the Agreement) between the City and the City of New Hope, by which the City of New Hope is authorized to issue up to $ principal amount of bonds under the Act for the Project pursuant 0 i to the Entitlement Amount. The form of the Agreement is approved, and the Mayor and City Administrator are hereby authorized and directed to execute and deliver the Agreement on behalf of the City, with such variations, insertions and additions as are deemed appropriate by the parties and approved by the City Attorney and the City Administrator, which approval shall be conclusively evidenced upon execution and delivery of the Agreement by the City. The Mayor and City Administrator are further authorized and directed to execute and deliver all such other documents as may be necessary in connection with the issuance by the City of New Hope of bonds for the Project pursuant to the Entitlement Amount hereby approved. Attest: Adopted this 25th day of September, 1984. Mayor City Administrator The motion for the adoption of the foregoing resolution was duly seconded by Member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon the resolution was declared duly passed and adopted and was signed by the Mayor which was attested by the City Administrator. -2- ENTITLEMENT AMOUNT ALLOCATION AGREEMENT THIS ENTITLEMENT AMOUNT ALLOCATION AGREEMENT (the "Agreement "), between the City of Hutchinson, Minnesota ( "Hutchinson "), a municipal corporation and political subdivision of the State of Minnesota, and the City of New Hope, Minnesota ( "New Hope "), a municipal corporation and political subdivision of the State of Minnesota, provides as follows: 1. Recitals. (A) Both Hutchinson and New Hope are authorized pursuant to Minnesota Statutes, Chapter 474, as amended (the "Act ") to issue revenue bonds to defray, in whole or in part, the costs of the project as defined in the Act. (B) Hutchinson constitutes an "entitlement issuer" under the Act and has been allocated an entitlement amount of bond issuance authority under the Act for the 1984 calendar year in the amount of $2,484,533 (the "Entitlement Amount "). To retain the Entitlement Amount after August 31, 1984, Hutchinson has submitted to the Minnesota Department of Energy and Economic Development on or before September 1, 1984, a letter which stated its intent to issue obligations pursuant to its Entitlement Amount before the end of the 1984 calendar year, together with a deposit in the amount of 1% of the Entitlement Amount. (C) The New Hope City Council has given preliminary approval to a proposal that New Hope issue its revenue bonds under the Act in an amount not exceeding $2,500,000 to defray, in whole or in part, the-costs to be incurred in connection with the acquisition of land and the construction and equipping thereon of an approximately 79,000 square foot facility to be located at 9101 International Parkway in the Science and Industry Center in New Hope (the "Project ") by Howard A. Katz, a Minnesota resident (the "Borrower "). The Project is to be leased by the Borrower to Charles B. Edwards & Company, a Minnesota corporation. (D) In order to issue the Bonds it will be necessary for New Hope to have bond issuance authority under the Act in an amount at least equal to the principal amount of the Bonds. New Hope constitutes an "entitlement issuer" under the Act and has been allocated an entitlement amount of bond issuance authority under the Act for the 1984 calendar year in the amount of $1,924,285, which amount the New Hope City Council has allocated to the Project. For New Hope to obtain the additional bond issuance authority necessary in order to issue the Bonds in the amount of $2,500,000, New Hope must enter into an agreement pursuant to Minnesota Statutes, It Section 474.18, subdivision 4, with another municipality which is an entitlement issuer under the Act, by which New Hope would be authorized to issue bonds pursuant to the entitle- ment issuance authority allocated to such other municipality. (E) New Hope has requested that it be authorized to issue up to $ principal amount of bonds under the Act for the Project pursuant to the Entitlement Amount of Hutchinson, and that in evidence thereof and in accordance with Minnesota Statutes, Section 474.18, subdivision 4, Hutchinson and New Hope enter into this Agreement. Section 2. Representations of Hutchinson. Hutchinson makes the following respresentations as the basis for its undertakings herein: (A) Hutchinson is an entitlement issuer under the Act and as of the date hereof its remaining Entitlement Amount which it has not allocated to any person or project is in excess of $ (B) The execution and delivery of this Agreement and the performance of all other covenants and agreements of Hutchinson contained herein have been authorized by a resolution of the Hutchinson City Council. Section 3. Representations of New Hope. New Hope makes the following representations as the basis for its undertaking herein: (A) New Hope is an entitlement issuer under the Act. (B) The execution and delivery of this Agreement and the performance of all other covenants and agreements of New Hope contained herein have been authorized by a resolution of the New Hope City Council. Section 4. Authorizations. New Hope is hereby authorized on or prior to December 31, 1984 to issue up to ,$ principal amount of revenue bonds under the Act for the Project pursuant to the Entitlement Amount. The amount of the bonds issued by New Hope under the Act for the Project in excess of $1,924,285, shall be deemed issued pursuant to the Entitlement Amount. Hutchinson agrees that it will not take any actions or issue bonds under the Act the effect of which is to reduce the Entitlement Amount to an amount less than $ Section 5. Deposit. Upon the execution hereof, New Hope will pay to HU�tchinson from amounts provided by the Borrower the amount of $ , which is the amount 9 -2- 9 0 • which has been paid by Hutchinson to the Minnesota Department of Energy and Economic Development to retain that portion of the Entitlement Amount reserved to the Project. If requested by New Hope, Hutchinson will return all or a portion of the Entitlement Amount reserved for the Project to the Minnesota Department of Energy and Economic Development. Hutchinson agrees to pay to New Hope any portion of the application deposit paid with respect to the reserved Entitlement Amount which are returned to Hutchinson. Section 6. Fees and Expenses. New Hope hereby agrees to reimburse Hutchinson from amounts provided by the Borrower for all reasonable and necessary direct out -of- pocket expenses which Hutchinson may incur in the execution of this Agreement and the performance by Hutchinson of its obligations hereunder. IN WITNESS WHEREOF, the parties hereby have entered into this Agreement this day of , 1984. (SEAL) (SEAL) CITY OF HUTCHINSON, MINNESOTA By Mayor And City Administrator CITY OF NEW HOPE, MINNESOTA By Mayor And City Manager -3- CERTIFICATION OF MINUTES RELATING TO INDUSTRIAL DEVELOPMENT REVENUE BONDS Issuer: City of New Hope, Minnesota FOR YOUR INFORMATION Governing body: City ounce Rind, date, time and place of meeting: A regular meeting, held on September 10, 1984, at o'clock _.M. at the City Hall. Members present: Members absent: Documents Attached: Minutes of said meeting, including: RESOLUTION RELATING TO A PROJECT UNDER THE MUNICIPAL INDUSTRIAL DEVELOPMENT ACT AND BOND ISSUANCE AUTHORITY ALLOCATED TO THE CITY OF HUTCHINSON, MINNESOTA; AUTHORIZING THE ISSUANCE BY THE CITY OF BONDS PURSUANT TO SUCH AUTHORITY, PROVIDING FOR PAYMENT OF COSTS INCIDENT THERETO AND APPROVING THE EXECUTION OF DOCUMENTS NECESSARY THEREFOR I, the undersigned, being the duly qualified and acting recording officer of the public corporation issuing the obligations referred to in the title of this certificate, certify that the documents attached hereto, as described above, have been carefully compared with the original records of said corporation in my legal custody, from which they have been transcribed; that said documents are a correct and complete transcript of the minutes of a meeting of the governing body of said corporation, and correct and complete copies of all resolutions and other actions taken and of all documents approved by the governing body at said meeting, so far as they relate to said obligations; and that said meeting was duly held by the governing body at the time and place and was attended throughout by the members indicated above, pursuant to call and notice of such meeting given as required by law. WITNESS my hand officially as such recording officer this day of September, 1984. (SEAL) Signature Daniel J. Donahue, Citv Clerk Member introduced the following resolution and moved its adoption: RESOLUTION RELATING TO A PROJECT UNDER THE MUNICIPAL INDUSTRIAL DEVELOPMENT ACT AND BOND ISSUANCE AUTHORITY ALLOCATED TO THE CITY OF HUTCHINSON, MINNESOTA; AUTHORIZING THE ISSUANCE BY THE CITY OF BONDS PURSUANT TO SUCH AUTHORITY, PROVIDING FOR PAYMENT OF COSTS INCIDENT THERETO AND APPROVING THE EXECUTION OF DOCUMENTS NECESSARY THEREFOR BE IT RESOLVED by the City Council of the City of New Hope, Minnesota (the City), as follows: 1. Recitals. This Council has given preliminary approval to a proposal that the City issue revenue bonds under Minnesota Statutes, Chapter 474 (the Act), in the maximum aggregate amount of $2,500,000 (the Bonds) to finance a project under the Act (the Project) on behalf of Howard A. Katz, an individual residing in Golden Valley, Minnesota (the Borrower). The City constitutes an "entitlement issuer ".under the Act and has been allocated an entitlement amount of bond issuance authority under the Act for the 1984 calendar year •__ in the amount of $1,924,285 (the Entitlement Amount). By resolution adopted August 13, 1984, this Council determined to allocate the Entitlement Amount to the Project, subject to certain conditions, and directed the City Manager to take such actions as may be necessary to retain and use the Entitlement Amount for such purpose. This Council has been informed that the City of Hutchinson, Minnesota (the City of Hutchinson), is also an "entitlement issuer" under the Act and has been allocated an entitlement amount of bond issuance authority under the Act for the 1984 calendar year in the amount of $2,484,533. Because the City of Hutchinson does not reasonably expect to issue bonds pursuant.to the Act in the 1984 calendar year in an aggregate amount equal to its bond issuance authority, the City of Hutchinson may be willing to permit the City to issue up to $575,715 principal amount of bonds pursuant to the Act for the Project pursuant to the City of Hutchinson's bond issuance authority, upon the City of Hutchinson being reimbursed by the Borrower for all costs and expenses incurred and incident to such allocation and transfer. The Entitlement Amount, together with $575,715 of the City of Hutchinson's bond issuance authority, constitute sufficient bond issuance authority to enable the issuance of the Bonds pursuant to the Act in the principal amount of $2,500,000 to finance the Project. 2. Determinations. This Council hereby determines that the issuance of the Bonds pursuant to bond issuance 0 4 6 0 authority of the City of Hutchinson thereto in order to finance the Project is in the best interests of the City, and hereby requests the City Council of Hutchinson to authorize such issuance by the City. Such determination and request is conditional upon the Borrower's paying all costs and expenses of the City and of the City of Hutchinson with respect thereto, including, without limitation, the amount of the deposit paid by the City of Hutchinson to the Minnesota Department of Energy and Economic Development to retain such portion of its bond issuance authority allocated to the City after August 31; 1984. 3. Agreement. There has been presented to this Council an Entitlement Amount Allocation Agreement (the Agreement) between the City and the City of Hutchinson, by which the City is authorized to issue bonds under the Act for the Project pursuant to the City of Hutchinson's bond issuance authority under the Act. The form of the Agreement is hereby approved, and the Mayor and City Manager are hereby authorized and directed to execute and deliver the Agreement on behalf of the City, with such variations, insertions and additions as are deemed appropriate by the parties and approved by the City Attorney and City Manager, which approval shall be conclusively evidenced upon execution and delivery of the Agreement by the City. The Mayor and City Manager are __. further authorized and directed to execute and deliver all such other documents as may be necessary in connection with the issuance by the City of the Bonds for the Project pursuant to the City of Hutchinson's bond issuance authority under the Act. Attest: Adopted this 10th day of September, 1984. City Clerk -2- Mayor The motion for the adoption of the foregoing resolution was duly seconded by Member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon the resolution was declared duly passed and adopted and was signed by the Mayor which was attested by the City Clerk. -3- 6 M E M O R A N D U M DATE: _ September 21, 1984_ — — — TO: —Mayor — ------------ and City Council — — — — — — — — — — — — — — — — — — FRDM: Gary D. Plotz, — -------------------- City Administrator — — — — — — — — — — — SUBJECT: Merit --- ---------------- Review - Salaried - - - - - -- ------- Merit increase recommendations are as follows: Ken Merrill Bruce Ericson John McRaith George Field Barb Haugen Hazel Sitz Mary Haugen Marlow Priebe Ralph Neumann Mark Schnobrich Chuck Nelson City Administrator 4% 4 4* 4 3* 2 2 2 2 2* 2 Council decision it is my understanding that the Council feels that a July 1, 1984 retro- active date is desirable for both hourly and salaried employees. *Recommendation of Bruce Ericson /ms 9 -,l). (612) 587 -5151 F CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 September 21, 1984 MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR 4.5. RE: SALARY RECOMMENDATIONS - PAY PLAN Recommendations of department heads for mid -year merit increases fall within the guidelines of the City's pay plan resolution with one or two exceptions. 1. Police Chief is recommending reclassification of his Secretary from Grade II to Grade III, with an accompanying 2 -step pay increase. If this is approved, the changed classification would be incorporated in the 1985 pay resolution, with the determination to be made as to the assigned range(and top pay)for the position. 2. Director of Engineering is recommending an increase one step above top pay for his Assistant. Such recommendations have not been made previously. In situations where employees have reached the top of their pay ranges, the normal procedure is to review job duties and recommend reclassification, if warranted. Permitting pay increases above assigned "top pay" would be setting a precedent which could not be reversed. It is my recommendation that we do not set such a precedent. copy: Dean O'Borsky Marlow Priebe t 0 q -INI 612) 587.5151 - �rncy', C 11 Y OF I U i i 37 WASHING ION AVENUE WEST HUT CHINSON, MINN. 55350 MEMORANDUM T0: PER50NNEL COORDINATOR DATE:-July 23, 1984 — FROM: GARY PLOTZ, CITY ADMINISTRATOR RE: MERIT REVIEWS Flerit reviews for employees in this department have been completed and and discussed with each employee. The personnel file copy o -farm is attached.,.. MY RECOI•14ENDATIONS FOR MILS= YEft- HX2EASES ARE AS FOLLOWS: Kaye Link from step 5 to step 6 Marilyn Swans6n from step 711 to step 8 0 0 5% 2-1-2% (612) 587 -5151 OF HUTCHINSON L< </ 37 WASHINGTON AVENUE WEST HUTCHINSON. MINN. 55350 MEMORANDUM TO: PERSONNEL COORDINATOR DATE: July 18, 1984 FROM: RALPH NEUMANN RE: MERIT REVIEWS Merit reviews for employees in this department have been completed and discussed with each employee. The personnel file copy of each form is attached. MY RECOMMENDATIONS FOR MID -YEAR INCREASES ARE AS FOLLOWS: Doug Meier, Motor Pool Supervisor 1 step (5 %) Ken Wichterman, Mechanic 2 step (2z %) Earl Alsleben, Equipment Operator 2 step (23-2%) Curt Paulsen, Equipment Operator z step (22 %) irc FROM: RE: KCITY187.5151 OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM PERSONNEL COORDINATOR KEN MERRILL, FINANCE DIRECTOR MERIT REVIEWS r: DATE: July 18, 1984 Merit reviews for employees in this department have been completed and discussed with each employee. The personnel file copy of each form is attached.. MY RECOMMENDATIONS FOR MID -YEAR INCREASES ARE AS FOLLOWS: Diane Olsen, Water Account Technician 1 step - 5% Roberta Tabberson, Finance Technician k step - 2;% (612) 587.5151 C! Y OF : ; U T CNIAISON 7 WASHING TON A VENUE WEST 'TCHINSON. MINN. 55350 MEMORANDUM TO: PERS0 NELICOORDINATOR DATE: FROM: t^iiaCl Po,Ca,�n. �% RE: MERIT REVIEWS Merit reviews for employees in this department have been completed and discussed with each employee. The personnel file copy of each form is attached.. MY RECOMMENDATIONS FOR MID -YEAR INCREASES ARE AS FOLLOWS: Don aIJ l3ra7ev, Teann ei�a /��aT�ieny VA� 079 %rora 7.58 lyruce �un1t e y `70 ri-orn VbyCe- K,raAo�T royce Ne/sOr, °7a rro m a V..�2 � } l rrom $ 6',0 10 1"0 $ 7.77 r`a $ 7,77 fr � 7 77 re i q. N, 7vO $ 6.19 _ ,,' (2)587.5151 yV7CH�CITY OF HUTCHINSON m7,' 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM July 30, 1984 TO: PERSONNEL COORDINATOR DATE: ---- FROM: BRUCE ERICSON, PARKSIRECREATION DIRECTOR RE: MERIT REVIEWS Merit reviews for employees in this department have been completed and discussed with each employee. The personnel file copy of each form is attached. MY RECOMMENDATIONS FOR MID -YEAR INCREASES ARE AS FOLLOWS: Parks Joe Vostinar, Park Maintenance Operator 1 step Earl Haarstad," 11 1 step Mark Larson, z step Gene Iverson, „ „ : step Forestry step Gale Boelter, Maintenance Operator : p Civic Arena Mark Weis, Arena Maintenance Operator 1 step (612) 587.5151 CITY OF HUTC1411VSON �37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 R A N D U TO: PERSONNEL COORDINATOR DATE: July 16, 1984 FROM: TRANSIT COORDINATOR S' RE: MERIT REVIEW Merit reviews for employees in this department have been completed and discussed with each employee. The personnel file copy of each form is attached. MY RECOMMENDATIONS FOR MID -YEAR INCREASES ARE AS FOLLOWS: AUDLEY JORGENSON, Full time driver 4 step MARVIN LATZIG, Full time driver step DEE POWELL, Relief driver /dispatcher % step (drive) 3� step (dispatch) BONNIE BAUMETZ, Part time dispatcher 3� step GLORIA KRUEGER, Part time dispatcher ;� step 0 • (672) 587-5151 /TarCHy; 1l'/'Y OF i,U/C",l,_SON T 37 V✓ASHINGTONAVENUE WEST - - -- �� HUTCHINSON. MINN. 55350 MEMORANDUM TO: PERSONNEL COORDINATOR DATE FROM: DIRECTOR OF ENGINEERING RE: MERIT REVIEWS 7 -20 -1984 Merit reviews for employees in this department have been completed and discussed with each employee. The personnel file copy of each form is attached. MY RECOMMENDATIONS - REASES ARE AS FOLLOWS: 441t- XCal Rice - S% - above top2� � o -quint Larson - 1 Step - from step 10 to 11 (top) Larry Huhn - 1 Step -'from step 6 to 7 Pat Vander Veen - 1 Step - from step 7 to 8 (top) TO: FROM: RE: � (612) 587.5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM PERSONNEL COORDINATOR Dean M. O'Borsky, Chief of Police MERIT REVIEWS DATE: July 12, 1984 Merit reviews for employees in this department have been completed and discussed with each employee. The personnel file copy of each form is attached. MY RECOMMENDATIONS FOR MID -YEAR INCREASES ARE AS FOLLOWS: Roger Bakken CSO I12 step Rita Bentz Dispatcher 3/4 step Jean Gray Dispatcher 3/4 s p Nan Buss Secretary — i— sie{�(See attached memo) Richard Waage Investigator 1/2 step Ronald Kirchoff Sergeant 1/2 step Scott Schwartz Sergeant 1/2 step John Gregor Sergeant I/2 step POLICE DEPARTMENT MEMORANDUM TO: Hazel Sitz FROM: Dean chi of Police Employee Grade Change D- July 11, 1984 Since Nan Buss has been employed as secretary for the Police Department her job has continued to grow. In addition to her original job description I have listed below some of the duties she now has. 1. Bicycle Deputy Registrar a. Sell Bike licenses b. Maintain file on all licenses sold c. Send all info to State Offices 2. Notary Public a. Notarize juvenile petitions for officers b. Notarize documents for walk -in citizens 3. Fingerprint Cards a. Complete all fingerprint cards and submit to BCA & FBI 4. Answer phones and assist walk -in citizens as needed. Assist dispatch in emergency situations. 5. Set up and oversee procedure for handling gross misdemeanor and aggravated DUI's. a. Contact State office for previous DUI info b. Contact the proper Clerk of Court in MN for info necessary for City or County attorney to prosecute. c. Prepare all paperwork to be distributed to the Court & attorneys. 6. Obtain.dispositions from court and record same for all juvenile and adult violations as they are processed through court. 7. Set up and maintain file of handgun permits issued. 8. Maintain fine of parking tickets, send letters as needed and request complaint /warrants. 9. Search female prisoners 10. Keep personnel files for members of the department. Register officers for classes. 11. Maintain a record of all warrants and juvenile petitions and oversee before it leaves the office. 12. Continually evaluate filing system and office procedures and update as needed to ensure accurate retrieval of information. 13. NSF checks a. Assisted in setting up and revising the NSF program as it now stands to better handle the increasing number of NSF checks which have more than tripled in the last five years. (We now handle over 400 checks a year with a dollar amount of $22,000 in 1983) b. Confer with local merchants and assist them in setting up their store policy and explain our policy. c. Do necessary paperwork, send correspondence, make phone calls, etc; in an effort to collect checks. d. Make arrangements with check writers for payment. e. Determine when a warrant should be drawn and prepare paperwork for City or County Attorney. f. Investigate defendants to determine correct addresses, place of employment, etc; to assist officers who will be making arrests. Get information from banks, other law enforcement agencies, probations officers, clerk of court, etc; g. Write reports and make files as defendants.are arrested by other agencies. h. Follow court action to get dispositions. See that stores get restitution. i. Maintain a record of all NSF information, including arrests made, etc; j. Prepare yearly report. 14. Order supplies needed for the department. Contact repairman, etc; Because of her expanded responsibilities and ever increasing work load I recommend that her pay grade be changed to Grade III, Step 6. • • • MINUTES 0 HUTCHINSON PLANNING COMMISSION Tuesday, September 18, 1984 1. CALL TO ORDER FOR YOUR INFORMATION The regular meeting of the Hutchinson Planning Commission was called to order by Chairman Larry Romo at 7:30 P.M., with the following members present: Marlin Torgerson, Roland Ebent, Don Erickson, Tom Lyke, Shu- Mei Hwang, and Chairman Romo. Absent: Elsa Young. Also present: City Administrator Gary D. Plotz, Director of Engineering Marlow V. Priebe and City Attorney James Schaefer. 2. MINUTES The minutes of the regular meeting dated August 21, 1984, were approved as presented on a motion by Mr. Erickson. Seconded by Dr. Lyke, the motion carried unanimously. 3. PUBLIC HEARINGS (a) CONSIDERATION OF CONDITIONAL USE PERMIT SUBMITTED BY QUINTIN GRUIS Chairman Romo opened the hearing at 7:32 p.m. with the reading of Publication 03307 as published in the Hutchinson Leader on Thursday, September 6, 1984. The request is for a conditional use permit to allow the operation of a boarding house for the elderly on the property located at 125 Water Street. Following discussion, Mr. Erickson made a motion to close the hearing. Seconded by Mr. Torgerson, the motion carried unanimously and the hearing was closed at 7:36 pm. Mr. Ebent made a motion to recommend to City Council approval of the conditional use permit as requested subject to required State licensing and building and fire inspection. Seconded by Mr. Torgerson, the motion carried unanimously. (b) CONSIDERATION OF VARIANCE AS SUBMITTED BY HARVEY KEMPER Chairman Romo opened the hearing at 7:36 p.m. with the reading of publication 03306 as published in the Hutchinson Leader on Thursday, September 6, 1984. The request is for a variance to allow a shed to be placed 2' from the sideyard line on the property located at 637 Bluff Street. Mr. Harvey Kemper was present to explain the request. The shed was formerly located on City property adjacent to Mr. Kemper's property. In a written statement to the Planning Commission, Mr. Kemper stated tree removal, contour of the land and the need for room for a future driveway as reasons for not meeting the 6' setback requirement. Planning Commission Minutes 9/18/84 Mr. Mark Guggemos, who recently purchased the property adjoining Mr. Kemper's from the City, was present. He stated that his main objection was that no official survey of the property had been made and he wondered how Mr. Kemper could accurately place the building 2' from the property line without a survey. Director Priebe noted that a further permit for moving and placement of the shed would be necessary and a survey would then be required. After further discussion, Mr. Torgerson made a motion to close the hearing. Seconded by Mr. Ebent, the motion carried unanimously and the hearing was closed at 7:48 pm. Mr. Torgerson made a motion to recommend to City Council approval of the variance as requested contingent upon parcel survey being made. Seconded by Mr. Hwang, the motion carried unanimously. (c) CONSIDERATION OF PRELIMINARY PLAT OF "HELLAND'S SIXTH ADDITION" Chairman Romo opened the hearing at 7:49 pm. with the reading of publication #3308 as published in the Hutchinson Leader on Thursday, September 6, 1984. The request is for the platting of a parcel of land to be known as HELLAND'S SIXTH ADDITION. Mr. William Helland was present to state that he felt development of the area was going as planned and he hoped for it to continue. Director Priebe explained the overall plan in regard to layout and services. Mr. Torgerson made a motion to close the hearing. Seconded by Mr. Erickson, the motion carried unanimously and the hearing was closed at 7:51 P.M. Mr. Torgerson made a motion to recommend to City Council approval of the preliminary plat as submitted. Seconded by Mr. Erickson, the motion'carried unanimously. (d) CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF "CALIFORNIA SECOND ADDITION Chairman Romo opened the hearing at 7:52 pm. with the reading of publication #3309 as published in the Hutchinson Leader on Thursday, September 6, 1984. The request is for the replatting of Lots 1 -6, Block 3, California Addition to 11 smaller lots to be known as CALIFORNIA SECOND ADDITION. Director Priebe was present to explain the request. He noted that an application to rezone the newly platted area from R -3 to R -4 to allowed "manufactured homes" had also been submitted. After discussion, Mr. Erickson made a motion to close the hearing. Seconded by Mr. Torgerson, the motion carried unanimously and the hearing was closed at 7:55 pm. Mr. Erickson made a motion to recommend to City Council approval of the preliminary and final plat as submitted. Seconded by Mr. Hwang, the motion carried unanimously. • 2 Planning Commission 11nutes • 9/18/84 (e) CONSIDERATION OF REQUEST FOR AMENDMENT TO THE ZONING ORDINANCE (MAP) AS SUBMITTED BY JOHN MILLER Chairman Romo opened the hearing at 7:55 pm. with the reading of publication #3310 as published in the Hutchinson Leader on Thursday, September 6, 1984. The request is to rezone Lots 1 -6, Block 3, CALIFORNIA ADDITION from R -3 to R -4 to allow the placement of "manufactured homes" on the lots. After discussion, Mr. Torgerson made a motion to close the hearing at 8:00 p.m. Seconded by Mr. Hwang, the motion carried unanimously. Mr. Torgerson made a motion to recommend to City Council approval of the request to rezone as submitted. Seconded by Mr. Erickson, the motion carried unanimously. (f) CONSIDERATION OF PRELIMINARY PLAT OF " LAKEWOOD TERRACE FOURTH ADDITION" Chairman Romo opened the hearing at 8 :01 p.m. with the reading of publication #3311 as published in the Hutchinson Leader on Thursday, September 6, 1984. The request is for the platting of 16 lots to be known as LAKEWOOD TERRACE FOURTH ADDITION. Director Priebe explained the layout submitted as well as the overall plan for the area. After discussion, Mr. Ebent made a motion to close the hearing. The motion was seconded by Mr. Hwang and discussion followed. Dr. Lyke, representing the Hutchinson Utilities Commission commented that they would like an understanding that when it is requested that lines be moved, the cost will be the property owner's responsibility. Director Priebe noted it could be part of the subdivision agreement. The motion to close the hearing then carried unanimously. Mr. Ebent made a motion to recommend to City Council approval of the preliminary plat as submitted, with the stipulation that owners will be required to pay for the cost of moving any utility lines when there are no easements given. Seconded by Dr. Lyke, the motion carried unanimously. (g) CONSIDERATION OF VARIANCE SUBMITTED BY ERLAND JABLINSKI Chairman Romo opened the hearing at 8 :10 pm. with the reading of publication #3312 as published in the Hutchinson Leader on Thursday, September 6, 1984. The request is for a 32' variance to allow the construction of a mini - warehouse 18' from the rearyard property line on the property located on Michigan Street. Director Priebe explained that Mr. Jablinski had been given a building permit for the mini - warehouse. At the time, staff did not realize that it did not meet the required 50' setback. The error was not discovered until Mr. Jablinski had poured a concrete floating slab for the building. At that time Mr. Jablinski was instructed to stop building and apply for a variance. 3 Planning Commission Minutes 9/18/84 Mr. Jablinski was present to state that he had expected to have the building up by this time and he already had renters for the building. Besides his investment already in the slab, he was also losing rent money. When questioned about the room between the buildings (there are mini- storage buildings already on the property), Mr. Jablinski responded that he did not want the cars to be able to back up to the building, but have to drive along side. He noted that if they were to drive around the building, the 18' would provide enough room. Mr. Vic Swanson, adjoining property owner, was present. He stated that there were those interested in his property that would also like to put their business as close to the back line as possible. He later stated that if a chain -link fence was required on the west line, he would be in agreement with the variance. When asked if he intended to put in any more buildings, Mr. Jablinski responded that he could put in one smaller building. Mr. Jablinski was asked how he would have proceeded without the variance. He responded he would have had to build a two level building because of the elevation of the land. Other comments: The slab is a 24' by 70' floating slab, 4" thick, reinforced around the perimeter -- not suitable for a driveway. Mr. Jablinski stated he couldn't afford additional land. This type of use normally wouldn't require 50'...the 50' setback was intended for more industrial types of businesses. Had the building not already been started, it was the consensus of the Planning Commission that the variance would not have been granted. Mr. Torgerson made a motion to close the hearing. Seconded by Mr. Erickson, the motion carried unanimously. Mr. Torgerson made a motion to recommend to City Council approval of the variance with the stipulation that a chain -link fence be put up on the west line, noting this should not set a preed'dent but that it was granted because of unusual circumstances by staff error. The motion was seconded by Mr. Erickson. Discussion followed. Mr. Torgerson amended the motion to include that the City stand the cost of the chain link fence. The amendment was seconded by Mr. Erickson. The amended motion failed with Mr. Erickson, and Mr. Torgerson and Chairman Homo voting "yes" and Mr. Hwang, Dr. Lyke and Mr. Ebent voting "no" Mr. Erickson made a motion to deny the variance understanding the liability the City has to the property owner as to relocation and rental losses. Seconded by Dr. Lyke, the motion carried unanimously. 4. Old Business (a) CONSIDERATION OF FINAL PLAT OF HANSON'S SUBDIVISION OF PETERSON ESTATES (WITHIN TWO MILE RADIUS) Mr. Dennis Kahl, representing the owners of the property to be 4 0 Planning Commissiononutes 9/16/84 0 platted, submitted written approval of the final plat by the Hassan Valley Town Hoard. There were were no changes from the previously approved sketch plan and preliminary plat. Mr. Torgerson made a motion to recommend to City Council approval of the final plat as submitted. Seconded by Mr. Hwang, the motion carried unanimously. (b) CONSIDERATION OF FINAL PLAT OF DAVID LEE ACRES (WITHIN TWO MILE RADIUS) The preliminary plat of DAVID LEE ACRES was recommended for approval by the City with the stipulation that the land remain residential /agricultural zoning, and that access to Lot 2 and the plat itself be approved by the State Highway Department. Mr. Jim Reid presented a permit from the State Highway Department allowing Mr. Reid to widen the driveway (access to Lot 2) and stated that Mr. K.E. Novotny of that department confirms their approval of the plat. Mr. Reid also submitted a statement from the Hutchinson Town Board stating their approval of the final plat. Mr. Tom Sharstrom and Mr. Tom Compton were present to ask the Planning Commission to reconsider their stipulation that the property must remain agrigultural or residential. Mr. Sharstrom had received a building permit from the Hutchinson Township Board to allow the construction of a plumbing business on one of the lots to be platted. They will be asking the County to rezone the front portion of Lot 2 to allow commerical use. After discussion, Dr. Lyke made a motion to recommend to City Council approval of the final plat with the stipulation that it remain agricultural or residential, noting that the recommended zoning is in concert with the City's Comprehensive Plan. Seconded by Mr. Erickson, the motion carried unanimously. (c) CITY REQUESTED ANNEXATIONS Director Priebe explained that the City received a letter from the State Municipal Board acknowledging the city's request to annex road right of ways. The roadway that is surrounded by 60% of the City could be annexed by ordinance. Director Priebe recommended proceeding with that annexation. The second request is not surrounded by 60% City and would require a hearing by the Municipal Board and an annexation election by the City. Director Priebe recommended that this request be dropped at his time. 5. New Business None. 6. Adjournment There being no further business, Mr. Ebent made a motion to adjourn the meeting. Seconded by Mr. Hwang, the motion carried unanimously and the meeting was adjourned at 9:25 p.m. 5 (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: September 19, 1984 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Conditional Use Permit Submitted by Quintin Gruis Pursuant to Section 6.05, C5, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recom- mendation with respect to the aforementioned request for a conditional use permit. HISTORY On August 30, 1984, Quintin Gruis submitted a request for a conditional use permit to allow the operation of a boarding house for the elderly on the property located at 125 Water Street. A public hearing was held at the regular meeting of the Planning Commission on September 18, 1984, at which time there was no one present who objected to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, September 6, 1984. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the afore- mentioned request be granted subject to any required state licensing and building and fire inspection and approval. Respectfully Submitted, Larry Romo, Chairman Hutchinson Planning Commission 9 -,__�- ! I CERTIFICATE of SURVEY for KENNE H RUENNAGEN Ali .II OESCR/or/ON Lots 10 and I/, Btack /0, NORTH ' HALF OF HO1TH/NSON, according I to the recorded plot tnereoC I Also me Soa /k Half of Me Sou /k Halt I of Lot t? at sold 9/"# /0, ucept Me eosrer /r /00.00 feet tAereof. I // I W �D W I Man/ nn r uo III F..1I a ./ .Than/ I/ MIIIV f/ry1/ I1I hM /I Ivinry I I f I 4 i Gmrun /O SA Sf b I 1 •.I I WM/I. III /IMI fOlf III rO /,M 1 1 11 _ 1I11 .nIIIM/ {MINI IHVIII.n •I- 4 /II/ /00000 11 IIIrIhMt Maw/ ' MIµM •I I Ill f. JhI./11 pINIVI III.OIMw I OMIM1I MIN../ aM /NV nM . I I �1 CD �- ; O IUnIN1 . /10 M•1YMM/ III C1 • EraFlrn jr•�de way Ir.1 .., .,*a.wr .. u:at I Lrb1 rows !a Itu •' '3 —' ;; ;.: w � sLe Fe a • 7 on d 221 a: rH• l N O .M� +.. �4VENUE A W- `,.• Honse 1 FOURTH Thorp R, 9 0 RESOLUTION NO. 7871 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07, C.5 OF ZONING ORDINANCE NO. 464 TO ALLOW OPERATION OF A BOARDING HOUSE FOR THE ELDERLY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Mr. Quintin Gruis of Hutchinson has made application to the City Council for a Conditional Use Permit under .Section 6.07, C.5 of Zoning Ordinance No. 464 to allow operation of a boarding house for the elderly on property located at 125 Water Street with the following legal description: The South 112 of Lot 11 in Block 10, Townsite of Hutchinson, North Half 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted, based upon the findings set forth above, contingent upon sufficient applicant obtaining any required State licensing and building and fire inspection and approval. Adopted by the City Council this 25th day of September, 1984. Robert H. Stearns Mayor ATTEST: Gary D. Plotz City Clerk 0 (612) 587 -5151 9 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 5 350 M E M 0 R A N D Date: September 19, 1984 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Variance Request as Submitted by Harvey Kemper Pursuant to Section 6.05, B3, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recom- mendation with respect to the aforementioned request for a variance. HISTORY On August 30, 1984, an application was submitted by Harvey Kemper for a variance to allow a shed to be placed 2' from the sideyard property line on the property located at 637 Bluff Street. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, September 18, 1984. Mr. Mark Guggemos, owner of the adjoining property was present to state that his main concern was that there had been no survey done and without it he wondered how Mr. Kemper could be certain of placing the shed 2' from the line. City Engineer Priebe explained that a permit separate from the variance which requires a survey would be required to move the shed. FINDINGS OF FACT The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, September 6, 1984. 3. In a written statement Mr. Kemper noted tree removal, contour of the land and need for room for a future driveway as to why the shed could not be placed to meet the 6' setback requirement. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a variance be approved contingent upon the proper survey being made. Respectfully submitted, Larry Romo, Chairman Hutchinson Planning Commission I �r1ur v � i C-01 K fie5on f ^ aocaf:d., 0 vv RESOLUTION NO. 7872 9 RESOLUTION GRANTING VARIANCE FROM SECTION 6.05, B.3 OF ZONING ORDINANCE NO. 464 TO ALLOW PLACEMENT OF SHED 2' FROM SIDEYARD LINE ON PROPERTY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Mr. Harvey Kemper of Hutchinson has applied for a variance from Section 6.05, B.3 of the Zoning Ordinance No. 464 for a variance of 4' to allow the placement of a shed 2' from the sideyard property line on the property located at 637 Bluff Street, with the following legal description: Lot 7, Block 1, Waller's Subdivision, Townsite of Hutchinson 2. The Planning Commission has reviewed the application for a variance and has recommended to the City Council that the application be granted, with the stipulation that a proper survey be made. 3. The Council has considered the effect of the proposed variance upon the health, safety, and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the values of property in the surrounding area and the effect of the proposed variance upon the Comprehensive Plan. 4. Because of conditions on the subject property and on the surrounding property, it is possible to use the subject property in such a way that the proposed variance will not impair an adequate supply of light and air to adja- cent property, unreasonably increase the congestion in the public streets, increase the danger of fire, endanger the public safety, unreasonably diminish or impair health, safety, comfort, morals, or in any other aspect be contrary to the intent of the ordinance and the Comprehensive Plan. 5. The special conditions applying to the structure or land in question are peculiar to such property or immediately adjoining property and do not apply generally to other land or structures in the district in which such land is located. 6. The granting of the application is necessary for the preservation and enjoyment of a substantial property right of the applicant. It will not merely serve as a convenience to the applicant, but is necessary to alleviate demon- strable hardship or difficulty. Resolution No. 7872 Page 2 CONCLUSION The application for variance for the purpose designated is granted based upon the findings set forth above. Adopted by the City Council this 25th day of September, 1984. ATTEST: Gary D. Plotz City Clerk Robert H. Stearns Mayor (612) 587 -5151 Ll CITY OF HUTCHINSON - -_ .lB/ HUTCHINSON, MINN. 550 350 WEST M E M O R A N D U M DATE: September 19, 1984 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Preliminary Plat Helland's Sixth Addition Pursuant to Section 3.20 of Subdivision Ordinance No. 466, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a preliminary plat. HTSTORY On August 31, 1984, an application was submitted by W. A. Helland for a preliminary plat to be known as Helland's Sixth Addition. A public hearing was held at the regular meeting of the Planning Commission on September 18, 1984, at which time there was no one present who objected to the request. FINDINGS OF FACT 1. The required application and plat maps were submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, September 6, 1984. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned preliminary plat be approved as submitted. Respectfully submitted, Larry Romo, Chairman Hutchinson Planning Commission 9— IV. RESOLUTION NO. 7873 RESOLUTION GIVING APPROVAL OF PRELIMINARY PLAT FOR HELLAND'S SIXTH ADDITION WHEREAS, William A. Helland of Spicer, owner and subdivider of the land proposed to be platted as Helland's Sixth Addition, has submitted his application for approval of the preliminary plat of said subdivision in the manner required for platting of land under the Hutchinson Ordinance Code, and all proceedings have been duly had thereunder, and WHEREAS, said plat is in all respects consistent with the City Plan and the regulations and requirements of the laws of the State of Minnesota and the ordinance of the'City of Hutchinson and WHEREAS, said plat is situated upon the following descirbed lands in McLeod County, to -wit; Lot 1, Block 1, and that part of Lot 1, Block 2, all in HELLAND'S FIRST ADDITION, according to the recorded plat thereof, described as follows: Commencing at the southeast corner of HELLAND'S FIRST ADDITION, according to the recorded plat thereof; thence North, assumed bearing along the east line of said HELLAND'S FIFTH ADDITION, a distance of 300.48 feet to the point of beginning of the land to be described; thence East a distance of 1020.59 feet to the intersection with the northerly extension of the east line of Tract A of REGISTERED LAND SURVEY NO. 15; thence South, along said northerly extension, a distance of 27.00 feet to the south line of said Block 2; thence East, along said south line, a distance of 144.15 feet to the southeast corner of said Block 2; thence northerly, along the easterly line of said Block 2, to the northeast corner of said Block 2; thence southwesterly, along the northwesterly line of said Block 2, a distance of 120.00 feet; thence South 29 degrees 06 minutes 00 seconds East a distance of 250.00 feet; thence South 10 degrees 31 minutes 35 seconds East a distance of 100.17 feet; thence South a distance of 384.19 feet; thence South 89 degrees 40 minutes 10 seconds West a distance of 900.00 feet; thence North a distance of 54.32 feet; thence West a distance of 237.11 feet to the westerly line of said Block 2; thence southerly, along said westerly line, a distance of 134.04 feet to the northwest corner of said HELLAND'S FIFTH ADDITION; thence East, along the north line of said HELLAND'S FIFTH ADDITION, a distance of 149.36 feet to the northeast corner of said HELLAND'S FIFTH ADDITION; thence South, along the east line of said HELLAND'S FIFTH ADDITION, a distance of 207.12 feet to the point of beginning. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That said plat of Helland's Sixth Addition is hereby approved and accepted by the City as being in accord and conformity with all ordinances, City plans and regulations of the City of Hutchinson and the laws of the State of Minnesota, subject to the parks and playground contribution being met and appropriate subdivision agreement being drawn up. Resolution No. 7873 Page 2 2. That the City Clerk is hereby directed to file a certified copy of this resolution in the office of the County Recorder for their use as required by M.S.A. 462.358(3). BE IT FURTHER RESOLVED THAT such execution of the certification upon said plat by Mayor and City Clerk, as required, shall be conclusive showing of proper compliance therewith by the subdivider and City officials charged with duties above described and shall entitle such plat to be placed on record forthwith without further formality. Adopted by the City Council this 25th day of September, 1984. ATTEST: Robert H. Stearns Mayor Gary D. Plotz City Clerk 0 0 0 s (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 E M 0 R A N D U M DATE: September 19, 1984 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Preliminary and Final Plat California Second Addition Pursuant to Section 3.20 of Subdivision Ordinance No. 466, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a preliminary and final plat. HISTORY On August 31, 1984, an application was submitted by John Miller for a preliminary plat and final plat to be known as California Second Addition. A public hearing was held at the regular meeting of the Planning Commission on September 18, 1984, at which time there was no one present who objected to the request. FINDINGS OF FACT 1. The required application and plat maps were submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, September 69 1984• 3• Director Priebe explained that existing lots are being replatted into smaller lots to accomodate manufactured housing allowed in R -4 zoning. A request for rezoning to R -4 has also been submitted for this property. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned preliminary and final plat be approved as submitted. Respectfully submitted, Larry Romo, Chairman Hutchinson Planning Commission Q I —kp r J 1 LUOTNE LANE i �4 e�� ' di'~ 110• �, :.�416i :. V� {.. r_ ! l CONt 1 2 _ a !I a �I �y S i i a Paw- V + G // i ' O up G S ` � _ f i HWY I W. ' Rope i.: ..'CMC _ 6VCE 9 • RESOLUTION NO. 7874 RESOLUTION GIVING APPROVAL OF PRELIMINARY AND FINAL PLAT FOR CALIFORNIA SECOND ADDITION WHEREAS, John Miller of Hutchinson, owner and subdivider of the land proposed to be platted as California Second Addition, has submitted his application for approval of the preliminary and final plat of said subdivision in the manner required for platting of land under the Hutchinson Ordinance Code, and all proceedings have been duly had thereunder, and WHEREAS, said plat is in all respects consistent with the City Plan and the regulations and requirements of the laws of the State of Minnesota and the ordinance of the City of Hutchinson and WHEREAS, said plat is situated upon the following described lands in McLeod County, to -wit; Lots 1, 2, 3, 4, 5, and 6 in Block 3 of CALIFORNIA ADDITION, City of Hutchinson BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That said plat of California Second Addition is hereby approved and accepted by the City as being in accord and conformity with all ordinances, City plans and regulations of the City of Hutchinson and the laws of the State of Minnesota, subject to the parks and playground contribution being met and appropriate subdivision agreement being drawn up. 2. That the City Clerk is hereby directed to file a certified copy of this resolution in the office of the County Recorder for their use as required by M.S.a. 462.358(3). BE IT FURTHER RESOLVED THAT such execution of the certification upon said plat by Mayor and City Clerk, as required, shall be conclusive showing of proper compliance therewith by the subdivider and City officials charged with duties above described and shall entitle such plat to be placed on record forthwith without further formality. Adopted by the City Council this 25th day of September, 1984. ATTEST: Gary D. Plotz City Clerk Robert H. Stearns Mayor (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M Date: September 19, 1984 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Request for Rezoning as submitted by John Miller Pursuant to Section 6.06, C4, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recom- mendation with respect to the aforementioned request for rezoning. HISTORY On August 30, 1984, an application was submitted by John Miller to rezone the following described property located on California Street, from R -3 Multiple Family Residence Zone, to R -4, Multiple Family Residence Zone: Lots 1, 2, 3, 4, 5, and 69 Block 3, California Addition A public hearing was held at the regular meeting of the Planning Commission on Tuesday, September 18, 1984, at which time there was no one present who objected to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, September 6, 1984. 3• It was noted that the property across the street from the above described property is zoned R -4. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for rezoning be approved. Respectfully submitted, Larry Romo, Chairman Hutchinson Planning Commission l /t'v ORDINANCE NO. 22/84 0 AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP THE CITY COUNCIL OF THE CITY OF HUTCHINSON ORDAINS: The following described real property is hereby rezoned from R -3 Multiple Family Residence Zone to R -4 Multiple Family Residence Zone. Lots 1, 2, 3, 4, 5, and 6, Block 3, California Addition Adopted by the City Council this day of , 1984. Robert H. Stearns Mayor ATTEST: Gary D. Plotz City Clerk T0: FROM: SUBJECT: 9 (612) 587 -5151 9 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: September 19, 1984 Hutchinson City Council Hutchinson Planning Commission Preliminary Plat of Lakewood Terrace Fourth Addition Pursuant to Section 3.20 of Subdivision Ordinance No. 466, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a preliminary plat. HISTORY On August 30, 1984, an application was submitted by Loretta McDonald and Larry Bethke for a preliminary plat to be known as Lakewood Terrace Fourth Addition. A public hearing was held at the regular meeting of the Planning Commission on September 18, 1984, at which time there was no one present who objected to the request. FINDINGS OF FACT 1. The required application and plat maps were submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, September 6, 1984. 3. Dr. Tom Lyke, representing the Hutchinson Utilities Commission, stated that they would like an understanding that if utility lines have to be moved to accomodate new platting, that the expense will be the responsibility of the property owner. Director Priebe responded that this could be made a part of the subdivision agreement. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned preliminary plat be approved as submitted with the stipulation the owner will be required to pay for cost of moving any utility lines when there are no easements given. Respectfully submitted, Larry Romo, Chairman Hutchinson Planning Commission — 14-1' RESOLUTION NO. 7875 RESOLUTION GIVING APPROVAL OF PRELIMINARY PLAT FOR LAKEWOOD TERRACE FOURTH ADDITION WHEREAS, Loretta McDonald and Larry Bethke of Hutchinson, owners and subdividers of the land proposed to be platted as Lakewood Terrace Fourth Addition, have submitted their application for approval of the preliminary plat of said subdivision in the manner required for platting of land under the Hutchinson Ordinance Code, and all proceedings have been duly had thereunder, and WHEREAS, said plat is in all respects consistent with the City Plan and the regulations and requirements of the laws of the State of Minnesota and the ordinance of the City of Hutchinson and WHEREAS, said plat is situated upon the following described lands in McLeod County, to -wit; Part of the Southwest Quarter of the Northeast Quarter of Section 2 and part of the South Half of Section 2, all in Township 116 North, City of Hutchinson BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That said plat of Lakewood Terrace Fourth Addition is hereby approved and accepted by the City as being in accord and conformity with all ordinances, City plans and regulations of the City of Hutchinson and the laws of the State of Minnesota, subject to the parks and playground contribution being met and appropriate subdivision agreement being drawn up. 2. That the City Clerk is hereby directed to file a certified copy of this resolution in the office of the County Recorder for their use as required by M.S.a. 462.358(3). BE IT FURTHER RESOLVED THAT such execution of the certification upon said plat by Mayor and City Clerk, as required, shall be conclusive showing of proper compliance therewith by the subdivider and City officials charged with duties above described and shall entitle such plat to be placed on record forthwith without further formality. Adopted by the City Council this 25th day of September, 1984. ATTEST: Robert H. Stearns Mayor Gary D. Plot City Clerk • i (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M Date: September 19, 1984 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Variance Request as Submitted by Erland Jablinski Pursuant to Section 6.05, B3, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recom- mendation with respect to the aforementioned request for a variance. HISTORY On August 21, 1984, a building permit was issued to Erland Jablinski for the construction of a mini - warehouse on property located on Michigan Street. A 24+ by 70, 4^ floating cement slab was poured. Upon inspection, it was discovered that the permit should not have been issued as the building was located 18+ from the rearyard property line; in an I -1 zone, 50' is required. Construction was stopped and application was submitted for a 321 variance. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, September 18, 1984. Mr. Vic Swanson, adjoining property owner was present to state that he would not object to the variance if a chain -link fence was required on the west property line to prevent renters from driving on the other side of the 181. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, September 6, 1984. 3. It was the consensus of the Planning Commission that the City was responsible for the financial hardship caused to Mr. Jablinski. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a variance be denied understanding the liability the City has to the property owner as to relocation and rental losses. Respectfully submitted, Larry Roma, Chairman Hutchinson Planning Commission —+ lo � w f05 ✓I.'10 y'� Ca' � y,0 'jel?- X70'_0 „ 41_h7E .p 3D ��S rpm 'ep. rp f 3° i 1� '1 U (6 587.5151 F CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, M1NN. 55350 M E M O R A N D U M DATE: September 19, 1984 T0: —Hutchinson City Council ----------------------- - - - - -- FROM: Planning Commission SUBJECT: —FINAL PLAT _ PETERSON ESTATES _ WITHIN 2 MI. RADIUS — — — It is the recommendation of the Planning Commission that the Final Plat for Hanson's Subdivision of Peterson Estates be approved as submitted. q-1641-1 1. (612) 587 -5151 F CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: Setpember 19, 1984 TO: Hutchinson City Council FROM.. Planning Commission ----- - - - - -- ------------------- SUBJECT: — DAVID LEE ACRES _ FINAL PLAT_ _WITHIN TWO MILE RADIUS — — It is the recommendation of the Planning Commission that the FINAL PLAT for DAVID LEE ACRES be approved with the stipulation that the lots remain either agricultural or residential. It is noted that it was the consensus of the Planning Commission that this recommendation is based on the Comprehensive Plan. �?i V r i • REGULAR COUNCIL MEETING September 25, 1984 WATER 4 SEWER FUND 100 tickets 225.00 *State Treasurer social sec. contribution $ 367.59 *Commissioner of Revenue sales tax for August 400.35 Henry J. Heinecke operators meeting $ winter boots 40.12 Richard Nagy conference 155.40 Richard Ebert bal.safety boots 10.00 Vicky Weishert double payment refund 40.00 Lakeland Eng. Equipment supplies 160.67 Curtin Scientific chemicals 73.36 Feed Rite Controls chemicals 888.31 Floor Care Supply cleaning supplies 18.80 Hutchinson Telephone phone 175.48 Hutch Fire 4 Safety service of extinguishers 68.95 Logis computer charges 8775.49 Mn. Valley Testing Lab testing 120.00 Quades supplies $ repairs 2481.22 State Treasurer PERA 317.16 $14,092.90 CENTRAL GARAGE FUND *State Treasurer social security contribution $ 64.77 American Trailer Service parts 58.93 Security State Bank parts from Teply Implement 246.56 Jim's Auto Salvage parts 10.00 State Treasurer PERA 39.32 Town $ Country repairs 35.00 454.58 GENERAL FUND *County Treasurer drivers license fees for Co. $ 242.50 *State Theatre 100 tickets 225.00 *State Treasurer social security contribution 2532.13 *David A. Papke residential relocation claim 4350.00 *Commissioner of Revenue august sales tax 461.08 Harland Emans custodian fee for election 49.00 Fern Frank election judge 50.25 Norma Totushek election judge 51.93 Eva S. Maas election judge S7.79 Rosina Johnson election judge 57.79 Juleen Flaa election judge 57.79 Mary Wangerin election judge 52.76 DeLaine J. Rolfe election judge 53.60 Rphyliss Weseloh election judge 53.60 Margaret Sorensen election judge 53.60 Sedona Miller election judge 53.60 Emma Lake election judge 53.60 //- a, -2- Barbara Scott election judge $ 51.93 Darleen Knigge election judge 51.93 Laverna Miller election judge 51.93 Doris Daggett election judge 51.93 Pat Kuester election judge 46.90 Geraldine Johnson election judge 51.93 Rosemary Santelman election judge 51.93 Lillias Gilhousen election judge 51.93 Norma Schepers election judge 51.93 Mary Ann Price election judge 51.93 Grace Kottke election judge 51.93 Rose Kadlec election judge 51.93 Irma Kreie election judge 51.93 Mary J. Brummond election judge 51.93 Mildred J. Nelson election judge 51.93 John Bernhagen luncheon 4.77 1st Natl Bank of Mpls. public fund charges 12.00 Sec. STate Bank parts from Teply Equipment 118.01 Jan Carney craft classes 24.00 Darlene $ Mary Lou Fuchs reimbursement for items 168.00 J.P. Felling PH.D. evaluation fee 110.00 Automation SupplyCo. supplies 121.08 Kane Transport Inc. freight charges 119.18 Mn. Assn of Cem. Officials reservation fee 55.00 Ottos Tree Service tree removal 550.00 Potentials Developmentr publication 5.25 Reid Floor Covering wall covering 4 supplies 83.14 Star Cities Conference 30 star city pins 60.00 Dobratz Inc. roller rental 37.50 Eugene Baasen bal. of safety boots 10.00 Carolyn Schumann state conference mileage 23.92 Eileen Torry state conference fee 33.60 Charlene Block subpoena fees 10.23 Heidi Bollingmo supboena fees 10.23 Diane Higgins subpoena fee 10.23 Kelly Hilary subpoena fee 33.00 Darcee Huhn subpoena fee 10.23 Robert Piehl subpoena fee 10.23 Kathy Schweikert subpoena fee 10.23 Mary Haugen room deposit 33.00 Breezy Point Resort ice arena mgr. mtg. 106.92 Curtis Industries supplies 97.53 ERickson Big D supplies 111.81 Marguerite Bentz police school 27.53 Midland Products Co. supplies 628.19 Albrecht Oil Co. heating oil 199.80 Cash Drawer #4 cash expenses 45.58 Coast to Coast supplies 64.04 Coca Cola Bottling Co. concession invoices 582.50 Hutch Chamber of Commerce phone calls 5.76 Copy Equipment supplies 16.20 Co. Treasurer DL fees for county 116.00 Dept. of Public Safety CJDN connect charges 40.00 Dostal $ Oleson Oil Co. solvent 8.20 Floor Care Supply Co. cleaning supplies 43.75 P=ida George Field Kc_h Asphalt Co. Heys Candy Co. Hu zh Comm. Hospital Hu-;h Drug Hutch Iron 4 Metal Hutch Leader Hush Medical Center Hutch Telephone Co. Hutch FIre 4 Safety I( 'a Retiruant Ideal Shoe Shop Je_abek Machine Shop Jcanson Super Valu KhL_rt Lc ?is Ma_.kato Mobile Radio K_,neth B. Merrill Mi-�land Line Inc. Marilyn Swanson Quades R 74 R Specialties Inc. Shopko Sz.ate Treasurer[. Janes Schaefer BOND FUNDS 1_S1 Parking Bonds Bennie Carlson Hutchinson Leader Gccpher Sign Co. i • supplies $ 265.87 meetings 93.58 street materials 6144.38 concession supplies 119.00 alcohol tests $ laundry 34.80 supplies 27.98 iron $ cutting 47.40 legal ads etc. 1244.10 phy.exam 53.00 phone service 2791.74 servicing extinguishers 332.59 contribution 125.60 sewing cover $ pants 27.50 parts 18.42 concession supplies 33.29 supplies 47.32 computer charges 2301.41 repairs $ parts 935.83 election mileage 11.04 % of fees 1276.68 coffee 6.39 repairs 1897.00 supplies 87.59 supplies 143.13 PERA 3402.10 last half of Sept. 962.50 $ 35,416.82 contract payment $ 669.30 legals 47.34 sign 251.30 $ 967.94 J MUNICIPAL LIQUOR STORE FUND Ed Phillips $ Sons Quality Wine $ Spirits Griggs Cooper 4 Co. Junker Sanitation Service Hutch Utilities Audrey Roskammer Hutch Leader City of Hutchinson, general fund City of Hutchinson, general fund City of Hutchinson STate Treasurer State Treasurer Commissioner of REvenue Department of Revenue • wine $ liquor $3101.64 wine $ liquor 699.10 wine F, liquor 2199.73 refuse collection 97.50 electricity 810.74 paper 27.00 help wanted ad 12.75 insurance renewal 6445.00 insurance 2096.80 payroll 4176.19 PERA 164.08 Soc. Sec. contribution 270.25 august sales tax 9150.19 tax penalty 800.92 $ 30,051.89 Minutes Hutchinson Fire Department Relief Meeting Monday, July 2, 1984 FOR YOUR 11VFORM President Smith brought the July 2 meeting to order at 7:02 P.M. „ �IO�Y Members present were: President Eric Smith, Treasurer Gary Henke, Secretary Randy Redman, Marlin Torgerson, Steve Schramm and Larry Thompson. Gary commented on the session he went to at the State Fireman's Convention. He stated that most representations stated their wish on lump sum payments. Marlin Torgerson started a discussion on the pros and cons of lump sum payments. After some discussion, a committee of Gary Henke and Steve Schramm was formed to study lump sum versus annuity payments. A motion was made to have board meetings at 9:00 P.M. or after drill on the third Monday. Motion carried. Paul Betker and Greg Wegner were dropped from membership. The meeting was adjourned at 7:58 P.M. Randy Redman Secretary 0 Minutes Harvey Kemper $ 36.01 Hutchinson Fire Department Larry Hoff 10.00 Monday, August 6, 1984 Clint Gruett ` Chief Henke called the meeting to order FOR at 8:07 P.M. YOUR INFORMATION Minutes of the July meetings were read approved. Larry Thompson reported on the progress of the Centennial Committee. The Pork Producers have agreed to serve Saturday evening at the street dance, as well as at the Civic Arena after the parade. Larry is requesting the street in front of the station be blocked off and to acquire liability insurance to sell 3.2 beer. It will be left to the chief's discretion. Also Larry Hoff is.checking into the possibility of having a waterball fight during the celebration. Tim Schoedler presented pictures of different colors for the new rescue truck. Harvey Kemper introduced Tom Pessek, who has applied for member- ship. He will be investigated in August and voted on at the September meeting. The following runs and bills were allowed paid from their proper accounts: City Budget General Account Wesley Pharmacy $ 2.19 Harvey Kemper $ 36.01 Snyder Drug 26.09 Larry Hoff 10.00 Hutch Wholesale Supply 15.83 Clint Gruett 383.63 Brinkman Studio 10.90 Mark Christensen 2.08 Fire Protection Publications 5.50 U of M 35.00 Hutch Snyder Drug 17.68 Silver Lake FD 38.00 Hutch Fire and Safety 49.00 City of Hutch 200.00 Tech. Pub. Fire Eng. 124.69 Allen Office 44.00 Central McGowan 5.30 City of Hutch 171.61 Hutch Wholesale Supply 17.99 Motorola 701.00 Communication Auditors 311.74 Hutch Leader 33.30 HFD Relief Assn. 4,500.00 Hutch Fire Dept. 403.63 Rural Account City of Hutch Ideal Choe Shop HFD Relief Assn. Fire Runs 7/1 Birk 7/7 Birk 7/9 Drill, Sky Warn 7/10 Evergreen Apts., 7/16 Sky Warn, Drill 865.00 10.00 1,1 §0.00 Rescue - Hartwig, Minutes HFD 8/6/84 Page 2 Fire Runs (Continued) 7/19 Rescue - Murphy & Johnson 7/20 Rescue - Hwy 7 West, Krcil 7/22 McDonald 7128 Baysinger, Quades, Provencher The resignation letters.from Loren Larson and Wes Greve were read. Both were accepted with regrets. A discussion continued on the color selection for the new rescue vehicle. A motion was made and seconded to accept the recommendation of the committee for a yellow truck with a white top. The motion passed. An election for a new Lieutenant for Co. 239 was held. Gary Hotovec was voted as the new officer. There will be elections in September for Captain of Co. 231 and Lieutenant of Co. 237. George Field reported the signs were in and will need men to install them. There will be a sign up sheet for those interested. Pay will be the same as a fire call. The question was raised as to what rookies can do at a fire scene. It will be at the discretion of the Captain when these restrictions can be lifted: - No SCBA - No Driving - No Inside firefighting A lengthy discussion was held on why the civil defense sirens have been discontinued when we have a fire call. Chief Henke will be checking into this and report back. Chief Henke reported we had a complaint on filling swimming pools. We do not fill pools or use City equipment for that purpose. The 1985 budget has been submitted to the City Council. The annual Rookie School will be held.August 25. The meeting was adjourned at 9:38 P.M. Respectfully submitted, Mark Christensen Secretary 0 9 Minutes Hutchinson Fire Department — Officer's Meeting Monday, August 27, 1984 FOR YOUR INFOR NATION The meeting was called to order at 9:07 P.M. Gary Henke reported on the '85 budget, and Butch Henke covered some areas where the budget was changed. Gary Henke reminded everyone to fill out a slip when you fill private air tanks. Tim Schloeder stated that the fire explorers will be starting soon. George Fild reported that the house fire on Franklin Street was arson. Clint Gruett requested possibly having a picture roster of retired firefighters. It will be brought before the regular monthly meeting. Dick Popp reported we may have some drill changes in the future. Butch Henke stated when we are asked to help at area functions and we agree to help, we should do just that. If there's a function you don't want to work at, let Butch know. Tim Schloeder feels that we should set up a committee to find people to help. We need to make a commitment on a booth for next year's fair. A suggestion was made to have the County Chiefs Association handle it. The meeting was adjourned at 10.:07 P.M. Respectfully submitted, Mark A. Christensen Secretary (6M 587.5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: September 14th, 1984 FOR YOUR INFORMAPON TO: Mayor and City Council FROM: Director of Engineering RE: T.H. 15 & 7 Improvements Subsequent to receiving a copy of the attached letter to Senator John Bernhagen, I contacted Mr. Ken Madole for details. Attached is the letter of confirmation on the proposed scheduled construction on T.H. 15 South and T.H. 7 East. Based on his letter, they would be receiving bids for T.H. 15 in October, 1987, with construction in 1988. All hearings to enable the City to assess some of the City costs to property owners, should be completed by May, 1987. They, also, would be receiving bids for T.H. 7 in October, 1988, with construction in 1989. All hearings, to enable the City to assess some of the City costs to property owners, should be completed by May, 1988. We should„ therefore, keep in mind that the grading and subbase gravel construction should be completed on Hilltop Drive between Michigan Avenue and PauP s Road, by October, 1988. Marlow V. Priebe Director of Engineering MVP /pv ,ONNESOt4 Minnesota Department of Transportation BOX 768 P 2505 TRANSPORTATION ROAD OF TN ay WILLMAR. MINNESOTA 56201 September 5, 1984 Mr. Marlow Priebe, City Engineer City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 RE: T.H. 15 Project - South of 5th Street T.H. 7 Project - East of T.H. 15 Junction Dear Marlow: (612) 231 -5497 The subject projects, first scheduled with a ready date of July 1985 are now programmed for letting in July of 1987 (T.H. 15) and 1988 (T.H. 7). Neither project should be let for construction in the month of July without serious study of over - winter traffic accommodations. Our fiscal year begins with July. Funds to construct the T.H. 15 pro- ject will be from FY 1988 and funds for the T.H. 7 project from FY 1989. To accomplish the work in one construction season would mean to delay the respective letting dates until, say, October of the fiscal year - for work in the following spring. Following the last session of the legislature, wherein a relatively "small" part of the accelerated transfer of the excise tax was allowed, it was necessary to cut back the highway program which we had anticipated and were working to accomplish. Our programming people in St. Paul, with the needs and concerns of all areas of the State to balance, cut out some work and postponed other work of the 1986 -89 program. I'm sure this is the reason why the Hutchinson projects were postponed from the original 1985 date. We can expect that the temporary signals on T.H. 15, installed this year, will be a suitable stbp -gap solution for the interim period at the one intersection in the project area. Sincerely, `(,d )/(. a,.e,_ K. A. Madole District Engineer An Equal Opportunity Employer • mss`® �tt ESoT4 a ,.OF TPPa� • Minnesota DepartmL•nt of Transportation BOX 766 2903 TRANSPORTATION ROAD WILLMAR. MINNESOTA 56201 August 23, 1984 Senator John Bernhagen Route 1 Hutchinson, MN 55350 9 (612) 231 -5497 RE: T.H. 7/22 and School Road T.H. 7/22 from Kowe Street to West City Limits In Hutchinson Dear John: You and I met earlier this summer and discussed the intersection of T.H. 7/22 and School Road in Hutchinson. Subsequently, I received a resolution from the City of Hutchinson to study and make improvements to T.H. 7/22 from Kowe Street to the west city limits of Hutchinson (intersection with School Road is within this segment of roadway). We have begun studying the roadway segment and have reached a few preli- minary conclusions. TRAFFIC SPEEDS Speed studies of T.H. 7 on each side of the School Road intersec- tion show that 85% of the traffic travels about 50 MPH in this area (established speed limit is 50 MPH). When we establish speed limits we use the "85th Percetile Speed ". If we lowered the speed limit a continual enforcement problem would result since the public perceives the safe driving speed is 50 MPH. ACCIDENTS We have recorded forty -two (42) accidents on the roadway segment for the 3 year period from 1981 -1983. The locations of the acci- dents were: Location chi oot Road California Street Les Kouba Parkway Shady Ridge Road 3rd Avenue NW Miscllaneous Locations No. of Accidents 21 5 4 3 2 7 42 An 1yaai Oppnrtunttc E:,nploxer Page 2 August 24, 1984 The accident rate is 3.8 accidents per million vehicle mile (mvm). The statewide average for this type of road is 4.5 accidents /mvm. The twenty -one accidents at School Road are classified by type as follows: Tie of Accident a 1 nd Right Angle Sideswipe Passing Right Turn Left Turn Other Unknown No. of Accidents (X) 7 (33%- 5 (24x) 1 ( 5%) 1 ( 5%) 2 (10X) 2 ( 9%) 31 -'1-mm The School Road intersection is, by far, the highest accident rate intersection. The highest type of accident is the rear end acci- dent followed by right angle accidents. Our criteria for signal justification based on accident history alone is five (5) or more accidents of the type correctable by a signal (right angle acci- dents) in a 12 month period. The five right angle accidents over the three year period do not justify a signal. We do not consider that rear end accidents will be corrected by signal installation. TRAFFIC COUNTS Traffic on T.H. 7 on this segment of roadway varies from 4,700 vehicles each day on the west end to 10,000 vehicles each day at the east end. Based on past traffic growth and projected city development, we predict these traffic counts may increase to about 7,000 vehicles each day and up to 18,000 vehicles each day, respec- tively, by the year 2005. Traffic counts made at School Road in January 1983 indicate a signal is not justified. This summer T.H. 7 has been detoured west of Hutchinson so recent accurate traffic counts have not been obtained. However, it is my opinion that with projected traffic growth in the area, a signal installation is inevitable before too long. Based on this data, my thoughts on development of this segment of highway in chronological order are: 1. Turn lanes should be constructed soon at School Road to reduce the accident rate. We will seek funding to do this as soon as possible by contract or with our Maintenance forces. 0 • Page 3 August 249 1984 2. Installation of a signal at School Road when traffic counts justify a signal installation. standards 3. current roadway deteriorateswandttrafficeincreases. as the deve- John, the City of Hutchinson appears to be one of the rapidly work on loping cities in our district. As a result, we've programmed T.H. 15 on the south end of town (1988) and on T.H. 7 on the east end of tow on T Hn 7/229 on the west endtofctown in s theenot ltoo edistantJfuture. if ou or any other concernscyoud may have. Please call anytime. T.H. 7/22 Sincerely, K A.1M. K. A. Madole District Engineer HUTCHINSON COMMUNITY DEVELOPMENT CORPORATION Board of Directors Meetings 14/1© September 6, 1984 7:30 a.m. Chamber Board Room FOR YOUR INFORMATION Present: Ron McGraw, Buzz Burich, Art Cooper, Don Glas, Glenn Matejka, John Bernhagen, Clarice Coston MINUTES I. The meeting was called to order at 7:30 a.m. by Chairman, Ron McGraw. II. Minutes of the August 2, 1984 meeting were approved. III. Budget expenses and balance were noted. IV. John Bernhagen reported on the activity of the "Star City" banquet committee's work. All preparations to date are in place. V. A notice of Annual Meeting along with a meeting agenda will be sent to the Hutchinson Communtiy Development Corporation membership. A motion was made, seconded and carried to propose to the membership a By Law change to By Law 7 which would allow for additional board members. By Law 7 now reads - Number: There shall be five (5) members on the Board of Directors of this Corporation. This proposal for change would read - Number: There shall be not less than five (5) nor more than nine (9) members on the Board of Directors of this Corporation. VI. Ag Systems request for Industrial Revenue Bonds (IRS's) has been finalized with the City. The request for ( IRB's) has gone through the hearing process with the city on the Parkview Plaza project and will be up for a hearing on the Tax Increment Financing part of the project on September 25. VII. Motion was made and seconded and carried to have the Chairman and /or the Executive Director appear before the City Council to review the cuts that were made in the 1985 Hutchinson Community Development Corporation Budget and to have the City Council reconsider the cuts that were made. VIII. John Bernhagen reported that a meeting will be held with two individuals from the State Department of Economic Development regarding the possibility of obtaining a Small Cities Development Block Grant. IX Buzz Burich reported on the beautification committee's work and particularity their work in beautifing two new parking lot resurfacing projects. X. Upon our request, the city authorized 5 -18 11x30" "Star City" logo signs to be placed on the five state highways leading into the city. Signs will be available for our "Star City" banquet. XI. The Board of Directors will meet after the membership Annual Meeting to reorganize. The offices of President, Vice President and Secretary/ Treasurer as well as additional Board Members are to be decided. XII. Chairman, Ron McGraw and John Bernhagen will be looking for office furniture for the new office at 45 Library Square and also pricing new furniture. There will be an oepn house in conjunction with the Chamber's open house the first part of October. HUTCHINSON COMMUNITY DEVELOPMENT CORPORATION Sept. 6, 1984 Board Meeting page 2 XIII. Motion was made, seconded and carried to have new stationary and business cards printed. Meeting adjourned at 8:45 a.m. Upcoming meetings: Reorganization meeting of Board of Directors - October 1, 1984 after Annual Meeting for membership at the Crow River Country Club. Regular Board Meeting - October 4, 1984 - 7:00 p.m. at Buzz Burich's. �h' - `� 07,11 611 F pR ypUR /NF M4' plo Lcr,l,; fz . z.G"Cl'L. nd ��1 �; . C�%�' PVI� �, ITS � auk f I Nt N, if 84 aa�- �2-q J I9F�/ ,3 15� ao l qv z -, I98� Tt"it wip 1, co-e et �a, /- -Tu `I�v,flRac��v�.,o�tSt,n� u,Oz M". ,I 7xa o k cz� e� U).-) ?a'kto�ti��' a zc u-w� z /&z<0 1s VdIti fie--` go ,5-�57- ya7,s rr ka-o-� ,ur->� u SEP 1984 SECF1VED BYE'- �9S�sz �•�� °� 0 0