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cp07-24-1984 cHUTCH INSON CITY CALENDAR WEEK OF July 22 T O July 28 1984 WEDNESDAY -25- SUNDAY -22- THURSDAY -26- 5:30 P.M. - Nursing Home Board Meeting at Burns Manor MONDAY -23- FRIDAY -27- VACATIONS AND CONFERENCES: CHUCK NELSON - Vacation July 23 -27 KEN MERRILL - Computer Con- ference - July 24 -26 MARILYN SWANSON - Vacation July 25 -30 TUESDAY -24- 7:30 P.M. - City Council Meeting at City Hall SATURDAY -28- u` iL AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JULY 24, 1984 A. Call to Order - 7:30 P.M. ✓2. Invocation - Reverend Gary Galchutt /3. Consideration of Minutes - Regular Meeting of July 10, 1984 and Bid Opening of July 20, 1984 Action - Motion to approve - Motion to approve as amended 4. Routine Items ✓(a) Reports of Officers, Boards and Commissions 1. Financial Report - June 1984 2. Planning Commission Minutes dated June 19, 1984 ✓(b) Consideration of Retail "on Sale" Non - Intoxicating Malt Liquor License for St-Anastasia Catholic Church's Annual Fall Festival On September 16, 1984 Action - Motion to reject - Motion to approve and issue license ✓(c) Resolution No. 7805 - Resolution Authorizing Release of Securities to First Bank Minneapolis Action - Motion to reject - Motion to waive reading and adopt ✓5. Public Hearing None 6. Communications Requests and Petitions ,/(a) Consideration of Application for Solicitors Permit by Monica Kadillak Action - Motion to reject - Motion to approve and issue permit ✓(b) Consideration of Request for Civic Arena Coordinator to Attend Arena Conference September 12 -14, 1984 Action - Motion to reject - Motion to approve COUNCIL AGENDA JULY 24, 1984 7. Resolutions and Ordinances _,(a) Resolution No. 7803 - Resolution of Appreciation to Herb Filk Action - Motion to reject - Motion to waive reading and adopt e/(b) Resolution No. 7804 - Resolution of Appreciation to Alice Jensen Action - Motion to reject - Motion to waive reading and adopt ,/(c) Resolution No. 7812 - Resolution Accepting Pledged Securities from First National Bank of Hutchinson, Minnesota Action - Motion to reject - Motion to waive reading and adopt V(d) Resolution No. 7813 - Resolution Relating to A Project Under the Municipal Industrial Development Act; Calling for A Public Hearing Thereon Action - Motion to reject - Motion to waive reading and adopt ✓(e) Resolution No. 7814 - Fay and Trucker Proposal (RESOLUTION FROM DORSEY- WHITNEY LAW FIRM) Action - Motion to reject - Motion to waive reading and adopt ,/(f) Resolution No. 7815 - Fay and Trucker Proposal (RESOLUTION FORTHCOMING FROM DORSEY- WHITNEY LAW FIRM) Action - Motion to reject - Motion to waive reading and adopt f(g) Resolution No. 7816.- Amending Tax Increment Financing Plan (RESOLUTION FORTHCOMING FROM DORSEY- WHITNEY LAW FIRM) ction - Motion to reject tion to waive reading and adopt V 44 8. Unfinished Business )(a) Consideration of CCBA Wastewater Treatment Process Action - Motion to reject - Motion to approve and adopt Resolution J(b) Consideration of Interest Rate On 1984 Bond Issue (DEFERRED MAY 22, 1984) Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution No. 7752 J(c) Consideration of Civic Arena Lease Agreement for Louise Mandrell Concert (Requested by Alderman Pat Mikulecky) Action - -2- � M COUNCIL AGENDA JULY 24, 1984 J(d) Discussion of Use of City Vehicle (Requested by Alderman Pat Mikulecky) Action - J(e) Consideration of Establishing City Policies (DEFERRED JULY 10, 1984) Action - Motion to reject - Motion to approve and adopt policy(s) ,/(f) Consideration of Approving Plans and Specifications for Plowman Off- Street Parking Lot and Ordering Advertisement for Bids (DEFERRED JULY 10, 1984) Action - Motion to reject - Motion to approve plans and specifications and call for bids - Motion to waive reading and adopt Resolution No. 7775 ✓(g) Consideration of Approving Plans and Specifications for Wigen Off- Street Parking Lot and Ordering Advertisement for Bids (DEFERRED JULY 10, 1984) Action - Motion to reject - Motion to approve plans and specifications and call for bids - Motion to waive reading and adopt Resolution No. 7776 9. New Business J(a) Consideration of Delinquent Water and Sewer Accounts Action - Motion to authorize extension of payment period - Motion to authorize discontinuation of service ,/(b) Consideration of 1985 Public Works Projects Action - Motion to reject - Motion to approve and order Engineer's Report On Improvements - Motion to waive reading and adopt Resolution No. 7806 ✓(c) Consideration of Application for Deferred Special Assessments by: 1. Grace B. Kuester 2. Irma Meece Action - Motion to reject - Motion to approve deferred special assessments and file with County Auditor J(d) Consideration of Renewal of Employee Insurance Program by Dwight Tange Action - Motion to reject - Motion to approve renewal -3- COUNCIL AGENDA JULY 24, 1984 I/ (e) Consideration of Reinstating Elm Root Graft Program Action - Motion to reject - Motion to approve, program ,/(f) Consideration of Fungicide Injection of Boulevard Elms By City with Recommendation of Tree Board Action - Motion to reject - Motion to approve injection f(g) Consideration of Proposed Tree Removal Along Highway 15 South By Legion Park by D.O.T. Action - V(h) Consideration of Senior Citizen Refuse Rate Action - ,//(i) Consideration of Funding of Storm Sewer Extension (Project 84 -02, Part II) Action - Motion to reject - Motion to approve funding ,/(j) Consideration of Copy Machine Replacement Action - Motion to reject - Motion to approve replacement. /k) Consideration of Paying Agent Change for 1981 City of Hutchinson Bonds Action - Motion to reject - Motion to approve change of agent and waive, reading and adopt Resolution No. 7807 Y(l) Consideration of City Election: 1. City Hall Open Additional Hours for Special Election 2. Special Meeting Date for Canvassing Election Returns 3. Purchase of Election Voting Machines Action - /(m) Consideration of Request for Vacation of Easement Submitted By City for Library Expansion with favorable recommendation of Planning Commission Action - Motion to reject - Motion to approve - Motion to waive first reading of Ordinance and set second reading for August 14, 1984 J(n) Consideration of Request for Conditional Use Permit Submitted By Marvin Willhite with favorable recommendation of Planning Commission Action - Motion to reject - Motion to approve and waive reading and adopt Resolution No. 7808 -4- COUNCIL AGENDA JULY 24, 1984 ,/(o) Consideration of Amendment to Zoning Ordinance No. 464, Section 8.03 with favorable recommendation of Planning Commission Action - Motion to reject - Motion to approve and waive first reading of Ordinance and set second reading for August 14, 1984 ,tp) Consideration of Amendment to Zoning Ordinance No. 464, Section 9 with favorable recommendation of Planning Commission Action - Motion to reject - Motion to approve and waive first reading of Ordinance and set second reading for August 14, 1984 ,/(q) Consideration of Preliminary and Final Plat for Waller's Second Addition As Submitted By Robert Luhman with favorable recommendation of Planning Commission Action - Motion to reject - Motion to approve and waive reading and adopt Resolution No. 7809 v/(r) Consideration of Final Plat for Clouse Addition with favorable recommendation of Planning Commission Action - Motion to reject - Motion to approve and waive reading and adopt Resolution No. 7810 V(s) Consideration of Sketch Plan Submitted to County By Dennis d it (Peterson Estates) with favorable recommendation of Planning Commission Action - Motion to reject - Motion to recommend approval to County J(t) Consideration of Proposed Annexation Submitted By Bethke /McDonald with favorable recommendation of Planning Commission Action - Motion to reject - Motion to proceed with annexation and waive reading and adopt Resolution No. 7811 J(u) Consideration of Request for Approval of Flag Pole On City Right -of -Way for Library Square East Action - Motion to reject - Motion to approve 10. Miscellaneous J(a) Communications from City Administrator 11. Claims Appropriations and Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds X12. Adjournment -5- 0 • MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JULY 10, 1984 1. The meeting was called to order by Mayor Stearns at 7:30 P.M. The following were present: Alderman Mike Carls, Alderman John Mlinar, Alderman Marlin Tor - gerson, Alderman Pat Mikulecky, and Mayor Robert H. Stearns. Also present: City Administrator Gary D. Plotz, City Engineer Marlow V. Priebe, and City Attorney James Schaefer. 2. INVOCATION The invocation was given by the Reverend Gary Calchutt. 3. MINUTES The minutes of the bid opening of June 25, 1984 and regular meeting of June 26, 1984 were approved as presented. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND 1. BUILDING OFFICIAL'S REPORT - JUNE 1984 2. LIBRARY BOARD MINUTES DATED JUNE 26, 1984 3. NURSING HOME BOARD MINUTES DATED MAY 24, 1984 There being no discussion, the report and minutes were ordered by the Mayor to be received for filing. (b) CONSIDERATION OF APPOINTMENT OF DONALD SCHUMACHER TO TREE BOARD The motion, was made by Alderman Carls, seconded by Alderman Torgerson, to ratify the appointment of Donald Schumacher for a three -year term. Motion unanimously carried. (c) CONSIDERATION OF RETAIL "ON SALE" NON- INTOXICATING MALT LIQUOR LICENSE FOR HUTCHINSON JAYCEES ON JULY 21 -22, 1984 After discussion, Alderman Mlinar moved to approve and issue the license. Motion seconded by Alderman Torgerson and passed unanimously. (d) CONSIDERATION OF APPOINTMENT TO UTILITIES COMMISSION Mayor Stearns reported there would be a vacancy on the Utilities Commis- sion, and it was his recommendation to appoint Ted Beatty for a six -year term. It was moved by Alderman Torgerson, seconded by Alderman Carls, to ratify the appointment of Ted Beatty. The motion carried, with Alderman Mikulecky voting nay. COUNCIL MINUTES JULY 10, 1984 5. PUBLIC HEARING - 8:00 P.M. (a) PROJECT NO. 84 -08 Mayor Stearns called the hearing to order at 8:00 P.M. City Engineer Priebe reported there was a request for construction of a storm sewer and appurtenances in block 5, Stoney Point Addition located between Stoney Point Road and Boulder Street. The estimated cost would be $7,620. Steve Flanagan He asked how far the storm sewer would be 405 Boulder Street extended and what the cost would be on a per foot basis. City Engineer Priebe Engineer Priebe stated the line would be extended to the high school at an approx- imate cost of $400 a lot. Steve Flanagan Mr. Flanagan commented the drain tile would be advantageous but it would not increase the resale value of the property. Tim Ulrich He felt it would be advantageous to have the 413 Boulder Street drain tile, but he was opposed to the proj- ect at a cost of $6.00 per foot. It was his opinion that once the area was fully developed, the run -off would not cause a "wash" in the rear lots. Dr. Rod Anderson Mr. Anderson stated he owned two lots on the 416 Stoney Point Road south side of Stoney Point. There would be no advantage or benefit to him to have the drain tile installed so he was opposed to the project. He inquired who would pay for it. City Engineer Priebe The City Engineer reported that all property owners on the block would be assessed if all lots were served. Unidentified Man He asked how many residents were running their water into the sewer. There is no place on the rear lot for the water to run. City Engineer Priebe There would be a rear line service since all other City lines are under the surface. Gene Nelson It was his understanding that the City added 318 Stoney Point Road 25 percent to the cost of the project. He wondered why this was done since the City em- ployees were already paid by taxes. • -2- 0 0 COUNCIL MINUTES JULY 10, 1984 City Engineer Priebe Mr. Priebe commented the fee was 20 percent of the cost. Nancy VanCleve She stated the storm sewer would not af- 412 Stoney Point Road fect her property so she was not in favor of it. Alderman Torgerson moved to close the hearing at 8:14 P.M. Motion second- ed by Alderman Mlinar and carried unanimously. It was moved by Alderman Torgerson, seconded by Alderman Carls, to re- ject project No. 84 -08. Motion approved unanimously. 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF COMPENSATION FOR LOSS RESULTING FROM AIRPORT ZONING ORDINANCE City Administrator Plotz stated that Attorney Bill Haas was representing clients Plaisance, Schmidtbauer and Renner who were affected by the air- port zoning ordinance. They were requesting compensation for loss due to the restrictions placed on their property by the zoning ordinance. Mr. Plotz stated the City would need certified appraisals for reimburse- ment by the State (2/3 State and 1/3 City). The City had purchased 80 acres of land several years ago for airport use. Following discussion, Alderman Carls directed the City Administrator to begin the process by contacting the State to determine the amount of com- pensation the three property owners would be entitled to,and to inform the Council and Attorney Haas in writing of the outcome. Motion seconded by Alderman Mlinar and passed unanimously. (b) PRESENTATION ON SEWAGE TREATMENT FACILITIES BY DR. GEORGE HARRISON AND ASSOCIATES Dr. George Harrison and his associates made a presentation on the CCBA process of sewage treatment. The pilot plant located in California han- dles 100,000 gallons of water a day or 70 gallons a minute. The water is held in the plant for 31 minutes. The operating cost is about one -fifth of the chemical type plant. Two representatives from RCM were present and questioned Dr. Harrison on how he intended to meet the Minnesota standards. (c) DISCUSSION OF FRANK FAYE'S HOTEL AND PARKING PROPOSAL (PARKVIEW PLAZA) This item was deferred to a later date. -3- COUNCIL MINUTES JULY 10, 1984 7. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 7799 - RESOLUTION SETTING ELECTION, TIME, PLACE LOCATIONS OF PRECINCTS, AND APPOINTING OF JUDGES FOR THE CITY SPECIAL ELECTION After discussion, the motion was made by Alderman Mlinar, seconded by Alderman Mikulecky, to waive reading and adopt Resolution No. 7799. Mo- tion unanimously carried. (b) RESOLUTION NO. 7800 - RESOLUTION ACCEPTING $62,500 FROM THE HUTCHINSON UTILITIES COMMISSION It was moved by Alderman Torgerson to waive reading and adopt Resolution No. 7800. Alderman Carls seconded the motion, and it passed unanimously. (c) RESOLUTI6N NO. 7801 - RESOLUTION AMENDING RESOLUTION NO. 6342 FOR ESTAB- LISHING GUIDELINES FOR INDUSTRIAL AND COMMERCIAL DEVELOPMENT REVENUE - FINANCING - Following discussion, Alderman Mlinar moved to waive reading and adopt Resolution No. 7801 and incorporate it into the IRB City policy. Motion seconded by Alderman Carls and unanimously approved. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF OPTION FOR PURCHASE OF BOLDT PROPERTY (PROPOSED WATER - TREATMENT FACILITY SITE) (DEFERRED JUNE 11, 1984) It was requested this item be deferred. Alderman Mlinar moved to defer action to the next Council meeting. Mo- tion seconded by Alderman Torgerson and passed unanimously. (b) CONSIDERATION OF CHANGE ORDER NO. 1 FOR STORM SEWER EXTENSION ON GLEN STREET BY ELEMENTARY SCHOOL (PROJECT 84 -02, PART II) City Engineer Priebe reported that if the change order was approved, the project could be completed by August 1, 1984. The cost would be part of the street improvement, and discussion was given to which fund the money would be taken from. - The motion was made by Alderman Mlinar to approve change order No. 1 and authorize signing same. The motion was seconded by Alderman Carls and carried unanimously. It was requested that the Finance Director prepare a report for the next Council meeting regarding the funding for the project. (c) CONSIDERATION OF SALE OF TV FRANCHISE AND EXTENSION OF CABLE TV FRANCHISE (DEFERRED JUNE 26, 1984) 0 -4 • 0 0 COUNCIL MINUTES JULY 10, 1984 The City Administrator reported he had contacted some of the cities given as references by C.S.I. and Dow -Sat. C.S.I. was given a favorable recom- mendation by the cities of St. Peter, Lake City, Virginia, and Cloquet. Since Dow -Sat was quite new in Lester Prairie, St. James, the Chanhassen area, and Mound, the only report was that they were on schedule in plac- ing their service. City Attorney Schaefer commented on the right of first refusal and stated it was not binding upon the City of Hutchinson since the City was not part of the agreement. The franchise provides that the City has the right to approve any transfer of franchise. The City Council must determine if the transfer is in the best interest of the City. Following discussion, the motion was made by Alderman Torgerson to approve the sale and extension of the Hutchinson cable TV franchise and to require a $20,000 surety bond in accordance with Section 20 (F) of the ordinance, and to accept C.S.I.'s policies and agreements as stated in their June 22, 1984 letter of proposal. Alderman Mlinar seconded the motion, and it unan- imously passed. It was moved by Alderman Torgerson, seconded by Alderman Mikulecky, to waive the first reading of Ordinance No. 15/84 and set the second reading for July 24, 1984. Motion adopted unanimously. (d) CONSIDERATION OF APPROVING PLANS AND SPECIFICATIONS FOR PLOWMAN OFF- STREET PARKING LOT AND ORDERING ADVERTISEMENT FOR BIDS (DEFERRED JUNE 26, 1984) After discussion, Alderman Mlinar moved to defer action until the July 24 Council meeting. There was no second, and the motion failed. Mayor Stearns commented that the entrances and exits to the off- street park- ing lots might change, depending on what development occuredin the area. The developer would probably be ready to present his plan at the next meet- ing. Alderman Mlinar made the motion to defer items 8 -d and 8 -e for two weeks. The motion was seconded by Alderman Torgerson. The motion was amended by Alderman Carls that Maintenance Operations Director Neumann be instructed to gradethe parking lot(s) in the next two week period. Alderman Mlinar seconded the motion, and the amendment unanimously carried. The motion passed unanimously. (e) CONSIDERATION OF APPROVING PLANS AND SPECIFICATIONS FOR WIGEN OFF- STREET PARKING LOT AND ORDERING ADVERTISEMENT FOR BIDS (DEFERRED JUNE 26, 1984) See agenda item 8 -d. -5- COUNCIL MINUTES JULY 10, 1984 (f) CONSIDERATION OF ESTABLISHING CITY POLICIES (DEFERRED JUNE 26, 1984) City Administrator Plotz presented the following proposed City policies: 1. PERSONNEL HIRING POLICY Upon the request of the Council, the City Attorney reported that ef- fective August 1, 1984 counties and municipalities may not require . employees to reside within the corporate boundaries except for posi- tions of employment that require on- premise residency. However, the City may establish area limits or response time limits if there is a job - related necessity. Alderman Torgerson moved to approve the personnel hiring policy. Mo- tion seconded by Alderman Mlinar and unanimously adopted. 2. INDUSTRIAL REVENUE BOND (IRE'S) POLICY Following discussion, Alderman Mlinar moved to incorporate Resolution No. 7801 into the IRB policy. Alderman Carls seconded the motion, and it passed unanimously. 3. TRAVEL EXPENSES Discussion was given as to when a City vehicle would be used instead of a privately owned vehicle and the use of credit cards for charging gas out of town. It was determined that the wording in the policy needed to be clarified. Alderman Mlinar moved to defer this item to the next Council meeting. Motion seconded by Alderman Carls and carried unanimously. 4. MEAL EXPENSES After discussion, the motion was made by Alderman Torgerson to accept the policy,with the addition that liquor would not be included in the reimbursement for meal expenses. Alderman Mikulecky seconded the mo- tion, and it unanimously passed. 5. LODGING Following discussion, it was moved by Alderman Torgerson, seconded by Alderman Mikulecky, to accept the policy as written. Motion approved unanimously. 6. REGISTRATION COUNCIL MINUTES JULY 10, 1984 After discussion, Alderman Mikulecky made the motion to accept the registration policy. Alderman Mlinar seconded the motion, and it unanimously carried. 7. RECEIPTS It was moved by Alderman Mlinar to approve the receipts policy. Mo- tion seconded by Alderman Mikulecky and passed unanimously. 8. MISCELLANEOUS During discussion, it was determined the policy should be amended to state the City Administrator and Department Heads must approve all expense reports prior to submitting for payment. Alderman Torgerson moved to approve the policy as amended. The motion was seconded by Alderman Mikulecky and unanimously approved. 9. PRIVATE USE OF CITY VEHICLES Following discussion, the motion was made by Alderman Torgerson, sec- onded by Alderman Mlinar; to approve the city vehicles policy. Motion carried unanimously. 10. CITY REPRESENTATION It was moved by Alderman Torgerson to approve the policy. Alderman Mikulecky seconded the motion, and it unanimously passed. 11. OUT OF STATE CONFERENCES OR SEMINARS After discussion, it was determined to defer this item until the next Council meeting for rewording of the policy. 12. APPOINTMENTS TO BOARDS, COMMISSIONS AND COMMITTEES Following discussion, the motion was made by Alderman Mikulecky to accept the policy. Motion seconded by Alderman Mlinar and unanimously approved. (g) CONSIDERATION OF OFFER TO TEAR DOWN BRETZKE GARAGE STRUCTURE AND RESTORE REAR OF BUILDING BY OWNERS OF 45 LIBRARY SQUARE City Administrator Plotz reported that the owners of 45 Library Square had made an offer to the City to demolish the Bretzke garage at the partner- ship's expense and to relieve the City of the common wall agreement, with ownership retained by the City. It was their desire to clean up the site. The City trucks would be used to haul debris away, and all required fees would be waived. Mr. Plotz pointed out that the garage portion of the property was intended for parking, with the money to be taken from the parking fund. dIS COUNCIL MINUTES JULY 10, 1984 Maintenance Operations Director Neumann commented that hauling demolition debris was hard on the City vehicles, and he preferred that another truck be used for this purpose. Following discussion, the motion was made by Alderman Carls to authorize the demolition of the Bretzke garage, on the condition that 45 Library Square parties be responsible for hauling away the debris. Alderman Mlinar seconded the motion, and it unanimously carried. 9. NEW BUSINESS (a) CONSIDERATION OF IMPROVEMENTS ON T.H. 7 WEST AND CALIFORNIA STREET City Engineer Priebe reported that he had been contacted by the State High- way Department regarding improvements on Hwy. 7 West which were requested by the City. There was concern that the intersections of California Street and Les Kouba Parkway were not common. The City Engineer presented a pro- posed change that included extension of the service road to the east and requested Council approval of same. After discussion, Alderman Torgerson moved to approve the improvements on T.H. 7 West and California Street. Alderman Carls seconded the motion, and it passed unanimously. (b) CONSIDERATION OF WATERMAIN IMPROVEMENT FOR BLOCK 21, SOUTH HALF CITY It was reported by the City Engineer that the estimated cost for install- ing a watermain on Ontario Street, Huron Street and Third Avenue Southeast was $22,400. Engineer Priebe recommended that the project be included in the 1985 improvement plan. Following discussion, the motion was made by Alderman Carls to defer con- sideration of the watermain improvement until the 1985 projects. Alderman Mikulecky seconded the motion, and it was unanimously approved. (c) CONSIDERATION OF MOTOR POOL REPLACEMENT VEHICLES Permission was requested to advertise for bids on a Park Department ve- hicle and a Street Department vehicle. After discussion, it was moved by Alderman Carls, seconded by Alderman Mikulecky, to approve the replacement of vehicles. Motion carried unani- mously. (d) CONSIDERATION OF MOSQUITO CONTROL City Administrator Plotz commented there was interest in mosquito control within the City. Therefore, several quotes on spraying costs had been re- ceived. It was estimated that 9 -10 spray applications would be made this • -8 • COUNCIL MINUTES JULY 10, 1984 season at a cost of $11,715. The City would purchase the necessary equip- ment, and the City employees would do the spraying. Following discussion, Alderman Torgerson moved to approve the purchase of a sprayer for $5,405, with the City employees to do the work of spraying. Motion seconded by Alderman Mikulecky and unanimously passed. Alderman Mikulecky moved to direct the City Administrator to check with the City's insurance carrier to determine the legal services that were covered for spraying and to find out if any certificates were needed to apply spray within the City. Motion seconded by Alderman Torgerson and approved unanimously. (e) CONSIDERATION OF REPLACING BREATHALYZER MACHINE It was reported that the State of Minnesota was replacing the City's old breathalyzer machine. The motion was made by Alderman Mikulecky, seconded by Alderman Mlinar, to approve the replacement and authorize signing the lend lease agreement. Motion unanimously carried. Alderman Carls moved to waive reading and adopt Resolution No. 7802. Mo- tion seconded by Alderman Mlinar and passed unanimously. (f) CONSIDERATION OF TRANSFERRING FUNDS FOR SUMMER BAND CONCERT SERIES It was requested that the budgeted money for summer band concerts be trans- ferred to the proper account. It was moved by Alderman Carls, seconded by Alderman Mlinar, to approve the transfer of funds. Motion unanimously approved. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz commented on a meeting of the Community Develop- ment Corporation. (b) COMMUNICATIONS FROM ALDERMAN MIKE CARLS Alderman Carls inquired if the performance appraisals for all City employees would be ready in the near future. The Mayor stated they would be consid- ered at the next City Council meeting. (c) COMMUNICATIONS FROM ALDERMAN JOHN MLINAR COUNCIL MINUTES JULY 10, 1984 Alderman Mlinar commented that Duluth was having problems with some of its parking meters. He suggested that the City of Hutchinson contact them about purchasing our used parking meters. (d) COMMUNICATIONS FROM MAYOR STEARNS Mayor Stearns stated that the Council needed to hold several workshop meet- ings to cover budget items. It was determined that meeting times and dates would be selected at the July 16 Council workshop. 11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Torgerson, seconded by Alderman Mlinar, to ap- prove the claims and authorize payment from the appropriate funds. The motion carried, with Alderman Mikulecky voting nay on payment of the dis- count theater tickets. 12. ADJOURN There being no further business, the meeting adjourned at 11:35 P.M. -10- 0 0 CITY OF HUTCHINSON BID OPENING DATE: July 20th, 1984 PROJECT NUMBERS: 84 -04, 84 -05 $ 84 -07 to Called to order at 2:00 P.M. by Marlow V. Priebe, Director of Engineering. Publication No. 3267, Project 84 -04, was read and bids were opened: Juul Contracting Company, 10% Surety, Bid Amount $4,701.00 Publication No. 3266, Project 84 -05 was read and bids were opened: James Hanson Const., 10% Surety, Bid Amount $41,900.50 Publication No. 3264, Project 84 -07 was read and bids were opened: Juul Contracting Company, 10% Surety, Bid Amount $38,484.7S There being no further bids, meeting adjourned at 2:05 P.M. �f • 5730.15 17399.45 • 10966.55 0.61 ,TUNE CITY OF HUTCHINSON FINANCIAL REPORT - 1984 JUNE REVENUE REPORT - GENERAL FUND JUNE YEAR TO ADOPTED BALANCE PERCENTAGE 13930.99 CURRENT DATE ACTUAL BUDGET REMAINING USED TAXES 89619.27 455053.61 1103339.00 648285.39 0.41 LICENSES 50.00 9804.25 15050.00 5245.75 0.65 PERMITS AND FEES 5010.13 25775.49 38800.00 13024.51 0.66 INTER- GOVERNMENT REVENUE 0.00 24885.91 905083.00 880197.09 0.03 CHARGES FOR SERVICES 20126.60 143861.53 349111.00 205249.47 0.41 FINES & FORFEITS 2098.73 13794.05 23000.00 9205.95 0.60 MISCELLANEOUS REVENUE 11732.60 93959.68 176915.00 82955.32 0.53 CONTRIBUTIONS FROM OTHER FUNDS 62500.00 127510.92 423000.00 295489.08 0.30 REVENUE FOR OTHER AGENCIES - 384.94 53.91 200.00 146.09 0.27 TOTAL 190752.39 894699.35 3034498.00 2139798.65 0.29 EXPENSE REPORT GENERAL FUND MAYOR & COUNCIL 5730.15 17399.45 28366.00 10966.55 0.61 CITY ADM. /CITY CLERK 8562.35 56543.74 108808.00 52264.26 0.52 ELECTIONS 0.00 19.01 13950.00 13930.99 0.00 FINANCE 9500.31 89545.18 165188.00 75642.82 0.54 MOTOR VEHICLE 4708.75 30098.41 62301.00 32202.59 0.48 ASSESSING 0.00 0.00 18164.00 18164.00 0.00 LEGAL 3102.02 17419.70 30033.00 12613.30 0.58 PLANNING 0.00 223.18 3275.00 3051.82 0.07 CITY HALL 3635.95 22441.04 44279.00 21837.96 0.51 POLICE DEPARTMENT 44563.30 312483.90 591254.00 278770.10 0.53 FIRE DEPARTMENT 7330.93 29189.38 69205.00 40015.62 0.42 COMMUNITY SERVICE OFFICER 2524.64 13895.75 32359.00 18463.25 0.43 PROTECTIVE INSPECTIONS 3272.02 22016.91 57238.00 35221.09 0.38 CIVIL DEFENSE 0.00 377.60 1075.00 697.40 0.35 SAFETY COUNCIL 0.00 0.00 150.00 150.00 0.00 FIRE MARSHALL 2650.93 17613.02 43035.00 25421.98 0.41 ENGINEERING 12001.00 77101.78 153064.00 75962.22 0.50 STREETS & ALLEYS 31797.11 162350.52 324850.00 162499.48 0.50 STREET MAINTENANCE A/C 4119.91 31354.82 69700.00 38345.18 0.45 LIBRARY 11766.53 37865.37 56494.00 18628.63 0.67 SENIOR CITIZEN CENTER 7250.10 20327.92 29732.00 9404.08 0.68 PARK /REC. ADMIN. 4459.87 29471.42 57617.00 28145.58 0.51 RECREATION 15784.51 42113.54 82085.00 39971.46 0.51 CIVIC ARENA 5188.13 70636.46 120730.00 50093.54 0.59 PARK DEPARTMENT 30834.60 150361.46 280551.00 130189.54 0.54 CEMETERY 2656.01 17213.48 37859.00 20645.52 0.45 COMMUNITY DEVELOPMENT 3047.51 10553.02 14650.00 4096.98 0.72 LAWCON 46000.00 109617.49 67124.00 - 42493.49 1.63 DEBT SERVICE 2235.22 64201.54 101643.00 37441.46 0.63 AIRPORT 5169.25 23807.68 61425.00 37617.32 0.39 TRANSIT 5230.20 34088.37 72394.00 38305.63 0.47 UNALLOCATED 204207.91 208155.34 235900.00 27744.66 0.88 TOTAL 487329.21 1718486.48 3034498.00 1316011.52 0.57 // (2) REVENUE REPORT - WATER SEWER /FUND FEDERAL GRANTS 2817.00 12946.00 0.00 - 12946.00 0.00 `JUNE CITY OF HUTCHINSON FI_NANCI.AL .)RT - 1984 JUNE WATER METER SALES �NiERPRISE FJNDS 2023.00 5000.00 2977.00 REVENUE REPORT - LIQUOR FUND JUNE YEAR '0 ADOPTED BALANCE PERCENTAGE 0.51 CURRENT DATE ACTUAL BUDGET REMAINING USED LIQUOR SALES 31169.43 169794.10 476100.00 306305.90 0.36 WINE SALES 7994.52 49904.26 121900.00 71995.74 0.41 BEER SALES 66159.79 271387.79 552000.00 280612.21 0.49 BEER DEPOSITS -22.60 - 126.85 0.00 126.85 5000.00 MISC. SALES 2389.45 8777.69 o.00 - 8777.69 1219600.00 INTEREST 557.98 2335.56 CASH DISCOUNTS - 181.02 - 963.49 0.00 963.49 TOTAL 108067.55 501109.06 1150000.00 648890.94 0.44 EXPENSE REPORT 0.31 WATER 12167.99 133361.75 101350.00 LIQUOR FUND 1.32 SEWER 24540.69 192339.40 192700.00 P RSONEL SERVICES 9947.85 62867.14 121070.00 58202.86 0.52 SUPPLIES, REPAIR & MAINTENANCE 74.30 1642.76 4400.00 2757.24 0.37 OTHER SERVICES & CHARGES 629.72 6499.41 23800.00 17300.59 0.27 MISCELLANEOUS 0.00 337.05 9050.00 8712.95 0.04 CAPITAL OUTLAY 0.00 5368.68 16000.00 10631.32 0.00 DEBT SERVICE 0.00 0.00 5110.00 5110.00 0.00 TRANSFERS 20000.00 2.0000.00 110000.00 90000.00 0.18 COST OF SALES 80945.98 384100.13 866850.00 482749.87 0.44 OTHER 0.00 16200.00 16200.00 0.00 TOTAL 111597.85 480815.17 1172480.00 691664.83 0.41 REVENUE REPORT - WATER SEWER /FUND FEDERAL GRANTS 2817.00 12946.00 0.00 - 12946.00 0.00 WATER SALES 42070.74 209825.38 424600.00 214774.62 0.49 WATER METER SALES 155.00 2023.00 5000.00 2977.00 0.40 REFUSE SERVICES 20557.62 113665.14 222000.00 108334.86 0.51 SEWER SERVICES 62481.36 302266.50 523000.00 220733.50 0.58 PENALTY CHARGES 944.84 3835.40 0.00 - 3835.40 0.00 INTEREST EARNED 4075.31 11134.25 40000.00 28865.75 0.28 REFUNDS & REIMBURSEMENTS 0.00 0.00 0.00 0.00 0.00 OTHER 260.00 772.50 5000.00 4227.50 0.15 TOTAL 133361.87 656468.17 1219600.00 563131.83 0.54 EXPENSE REPORT - WATER SEWER /FUND OPERATIONS 105617.50 341776.17 1100919.00 759142.83 0.31 WATER 12167.99 133361.75 101350.00 - 32011.75 1.32 SEWER 24540.69 192339.40 192700.00 360.60 1.00 TOTAL 142326.18 667477.32 1394969.00 727491.68 0.48 Minutes • Hutchinson Planning Commission Tuesday, June 19, 1984 1. CALL TO ORDER The meeting was called to order by Vice - Chairman Roland Ebent at 7:30 P.M., with the following members present: Marlin Torgerson, Shu -Mei Hwang, Thomas Lyke, Elsa Young and Vice Chairman Ebent. Members absent: Don Erickson and Larry Pomo. Also present: City Administrator Gary D. Plotz, Director of Engineering Marlow V. Preibe, Building Official Homer Pittman, Fire Marshal George Field. 2. MINUTES Tne minutes of the regular meeting dated Tuesday, May 15, 1984, were approved as presented on a motion by Mrs. Young. Seconded by Mr. Hwang, the motion carried unanimously. 3. PUBLIC HEARINGS (a) CONSIDERATION OF CONDITIONAL USE PERMIT SUBMITTED BY RICHARD WAGNER Vice - Chairman Ebent opened the public hearing at 7:33 P.M. with the reading of Publication No. 3255 as published in the Hutchinson Leader Thursday, June 7, 1984. The request is for a conditional use permit to allow the moving in of a 10' by 12' utility shed on the property located at 945 Thomas Avenue. A conditional use permit is necessary as the building is larger than 8' by 101. There was no one present who objected to the request. Mr. Torgerson made a motion to close the hearing at 7:34 P.M. Seconded by Mr. Lyke, the motion carried unanimously. Mr. Torgerson made a motion to recommend to City Council approval of the Conditional use permit as requested. Seconded by Mrs. Young, the motion carried unanimously. (b) CONSIDERATION OF VARIANCE REQUEST SUBMITTED BY HARTLEY AND BARBARA ROSEBROCK Vice Chairman Ebent opened the public hearing with the reading of publication #3256 as published in the Hutchinson Leader on Thursday, June 7, 1984. The request is for a 3' variance to allow a 3' sideyard setback for the construction of a 24' by 24' garage. Mr. Rosebrock was present to explain that the extra 3' would allow an extra parking space in the rear. As his property is located on Main Street, he explained that parking in the Panning Commission Minutes June 19, 1984 Page 2 front is sometimes dangerous and sometimes it is not allowed. There were no objections from the neighbors. It was noted that the neighbor to the north's garage was less than 3' from the property line. Mrs. Young made a motion to close the hearing at 7:37 P.M. Seconded by Mr. Torgerson, the motion carried unanimously. Mrs. Young made a motion to recommend to City Council approval of a 3' sideyard variance to allow the construction of the garage as requested. Seconded by Mr. Torgerson, the motion carried unanimously. (c) CONSIDERATION OF VARIANCE REQUEST SUBMITTED BY DUANE HAGEN Vice - Chairman Ebent opened the hearing at 7:38 P.M. with the reading of Publication 13257 as published in the Hutchinson Leader on Thursday, June 7, 1984. The request is for a 6' variance to allow the construction of a 24' by 24' garage 0' from the rearyard line on the property located at 635 Brown Street. Mr. Hagen was present to explain that the variance would allow him to build the garage in the same place as the old garage now stands. It would also be in line with the other garages in the block. Mr. Hagen also felt that the closer the garage was to the house the more likelihood of drainage problems. His would be one of the first of the older garages to be replaced in that neighborhood. During discussion it was noted that the other garages in the neighborhood would probably be replaced at a later date. Allowing the garage on the property line would set a precedent for any other request in that area. Staff explained that their recommend- ation of 3' was based on the need for clearance for the snow plow or other maintenance done in the alley. Mr. Torgerson made a motion to close the hearing at 8 :50 P.M. Seconded by Mrs. Young, the motion carried unanimously. Mr. Hwang made a motion to recommend to City Council approval of a 3' variance to allow a rearyard setback of 3' for the construction of the garage. Seconded by Mr. Torgerson, the motion carried unanimously. (d) CONSIDERATION OF VARIANCE REQUESTED BY GENE JESERITZ Vice - Chairman Ebent opened the public hearing with the • 2 0 Planning Commission Minutes June 19, 1984 Page 3 reading of Publication V3258 as published in the Hutchinson Leader Thursday, June 7, 1984. The request is for a 1' variance to allow the construction of an attached 18' by 30' garage on the property located at 312 Lake Street. There was no one present to speak for or against the request. During discussion, it was noted that without the variance, a smaller garage would have to be built. It would then be difficult to find an overhead door to fit and would also be difficult to open car doors in the garage. Mr. Torgerson made a motion to close the hearing at 8:55 P.M. Seconded by Mrs. Young, the motion carried unanimously. Mr. Torgerson made a motion to recommend to City Council approval of the variance as requested. Seconded by Mr. Lyke, the motion carried unanimously. (e) CONSIDERATION OF CONDITIONAL USE PERMIT SUBMITTED BY LARAWAY ROOFING Vice - Chairman Ebent opened the public hearing with the reading of Publication No. 3259 as published in the Hutchinson Leader on Thursday, June 7, 1984. The request is for a conditional use permit to allow the construction of an office building on the property located at 291 Third Avenue N.W. A conditional use permit is required because the property is located in an IC -1 zone. Mr. Dean I.araway of Laraway Roofing was present to answer any questions about the request. A second drawing showing parking had been submitted. Director Priebe noted that parking area would have to meet City. specification within a reasonable time frame. Mr. Laraway explained that they had intended to surface tha parking area. Mr. Torgerson made a motion to close the hearing at 8:02 P.M. Seconded by Mr. Hwang, the motion carried unanimously. Mr. Torgerson made a motion to recommend to City Council approval of the conditional use permit as requested, subject to parking plan meeting City specifications. Seconded by Mrs. Young, the motion carried unanimously. 3 Planning Commission Minutes June 19, 1984 Page 4 (f) CONSIDERATION OF VARIANCE REQUESTED BY LARAWAY ROOFING Vice - Chairman Ebent opened the public hearing at 8:03 P.M. with the reading of Publication 03260 as published in the Hutchinson Leader on Thursday, June 7, 1984. The request is for a 21' variance to allow a 44` loading dock on the property located at 291 Third Avenue N.W. Mr. Dean Laraway of Laraway Roofing was present to explain the request. He stated that the material to be unloaded was a rubber membrane up to 40' long that was folded into 10' lengths. Forklift must be able to unload and maneuver. If the loading dock were on the side (as recommended by staff), the forklift would have to maneuver inside the building and they would lose a lot of storage space. Mr. Laraway also noted that they expect two semi -loads per season. Smaller trucks would be in the area daily for loading up materials. Mr. Roger Stearns was present to state that as long as the semi traffic and unloading was as minimal as two truckloads per season, they would have no objection to the proposal. The Planning Commission also received a letter from Hutch Computer Industries that stated their support for the proposed business. Mr. Torgerson made a motion to close the hearing at 8:10 P.M. Seconded by Mrs. Young, the motion carried unanimously. Mr. Torgerson made a motion to recommend to City Council approval of the variance as requested. Seconded by Mr. Hwang, the motion carried unanimously. (g) CONSIDERATION OF PROPOSED PLAT SUBMITTED BY PAUL AND LAURA CLOUSE Vice - Chairman Ebent opened the hearing at 8:12 P.M. with the reading of publication 113261 as published in the Hutchinson Leader on Thursday, June 7, 1984. The request is for the platting of a parcel of property to be known as CLOUSE ADDITION. Director of Engineering Priebe was present to explain that this property is in the process of being annexed to the City. Be stated that Mr. and Mrs. Clouse are aware of the deferred assessment, park and playground contribution, necessary water and sewer service, proposed street surfacing and curbing on the property. All of this would be put into a subdivision agreement. 0 4 0 0 Planning Commission irinutes June 19, 1984 Page 5 After discussion, Mr. Lyke made a motion to close the hearing at 8:15 P.M. Seconded by Mrs. Young, the motion carried unanimously. Mr. Torgerson made a motion to recommend to City Council approval of the plat as submitted, subject to parks and playground contribution being met and appropriate subdivision agreement being drawn up. Seconded by Mr. Hwang, the motion carried unanimously. 4. OLD BUSINESS (A) REVIEW OF ZONING ORDINANCE N0. 464 ADDITION TO SECTION 8.03, R -2, CONDITIONALLY PERMITTED USES - BOARDING HOMES City Administrator Plotz explained that at an earlier meeting a memo had been submitted by Building Official Homer Pittman noting the need for an addition to Zoning Ordinance No. 464, R -2 Conditional Permitted Uses. At this time, there is no provision for Boarding Homes. Discussion followed. It was determined that any type of boarding home (as opposed to only those for the elderly) be included in the revision. It was the consensus of the Planning Commission that City Attorney Schaefer word the proposed addition. Mr. Torgerson made a motion to set a public hearing on the addition for the regular meeting, Tuesday, July 17, 1984. (b) REVIEW OF ZONING ORDINANCE N0. 464 REVISION TO SECTION 9 Director Priebe explained that this change to the ordinance had been originally recommended for approval by the Planning Commission in 1981. At that time, Council rejected the recommendation. Director Priebe felt that it was a needed change to avoid situations like the one at Echo Circle, where there is very little green space. Director Priebe also noted that as the requirements now stand it was conceivable to have tall buildings that would need to be accessed from the side for firefighting and there would only be 12' between buildings. If a fence were put up, fire equipment wouldn't be able to get through. The recommendation would change Section 9 as follows: Zone R -3, 2b Minimum lot area per dwelling unit shall be 2,200 square feet. Zone R -3, 3a Front setback of building line to street shall be 25' up to 2 stories, 30' up to 2 112 stories, 35' up to 3 5 Planning Commission Minutes June 19, 1984 Page 6 stories and 40' over 3 stories. Zone R -3, 3b Side setback of building line to lot line shall be; each side 10' up to 2 stories, 12' up to 2 112 stories, 14' up to 3 stories and 16' over 3 stories. It was the consensus of the Planning Commission that City Attorney Schaefer review the proposed change for accurate wording. Mr. Torgerson made a motion to set the public hearing on the proposed revision at the regular meeting of the Planning Commission on Tuesday, July 17, 1984. (c) REVIEW OF ZONING ORDINANCE NO. 464 SECTION 10.05 SIGNS There was a general discussion about reviewing the sign ordinance, paragraph by paragraph at future meetings. Each member was asked to review the sign ordinance before the next meeting noting any possible concerns and /or revisions. After the reviewal process, a public hearing will be set for any proposed changes. Mr. Hwang made a motion to table this item until the next meeting when it will be reviewed. Seconded by Mrs. Young, the motion carried unanimously. 5. NEW BUSINESS (a) CONSIDERATION OF CONDITIONAL USE PERMIT REQUEST SUBMITTED TO THE COUNTY BY JAMES HEIKES OF MINNESOTA FUN (WITHIN TWO MILE RADIUS) Director Priebe stated that Mr. James Heikes had applied to the County for a Conditional Use Permit to allow dances at Minnesota Fun located on Hwy 7 East. As the business is located within the two mile radius of the City, the County referred it to the Planning Commission for a recommendation. After discussion, Mr. Hwang made a motion to recommend to the County approval of the Conditional Use Permit. Seconded by Mr. Torgerson, the motion carried unanimously. (b) CONSIDERATION OF PETITION TO VACATE EASEMENT FOR LIBRARY PROJECT City Administrator Plotz explained that the library expansion project would require a vacation of easement to the rear of the library (Hassan Street) for street right of way only. • 6 • • r Planning Commission Minutes June 19, 1984 Page 7 After discussion, Mr. Torgerson made a motion to set a public hearing on the proposed vacation of easement for the regular meeting of the Planning Commission on Tuesday, July 17, 1984. Seconded by Mrs. Young, the motion carried unanimously. 6. ADJOURNMENT There being no further business, Mr. Torgerson made a motion to adjourn the meeting. Seconded by Mrs. Young, the motion carried unanimously and the meeting was adjourned at 8:45 P.M. 7 i RETAIL '�W SALE" 'Ptate of ,ftilltte5ota, l 7/ f McLeod . . Y City Council City Hutchinson Tothe ............................... ....... .... ..................of the.................. .......................of...... t ............................. ............. ............................... ..........................State of Minnesota: St. Anastasia Catholic Church hereby applies ._for a license for the term of .... ....... ......... l.._ daY_.-------.._.._._--- --------------------- - __._...._...._..._.._.... —_ 16th September _, 19_$4....., from the._--... _..._._._ .............. .- --... . ... ............. ............. day of. ..._...... .._......__..._._._._._._...___ ...................... to sell In Original Packages Only, Non o Intoxicating Malt Liquors, AI as the same are defined by law, for consumption " Ogr' those certain premiau in the ..__ ----- . .._ .. .......... ........... ... ... - - City ......._...__.._..._._..of ._...- Hutchinson. -- .. ....................... ..... - - .... - - - - -.- described as follows, Annual Fall Festival Church grounds St. Anastasia's Catholic Church 400 Lake Street at which place said applicant.__.... operate-... ..... the business of and to that end represent--and state......... as follows: That said applicant..................... .... ....... ...._.---- aitizen ......... of the United States; of good moral character and repute; and ha.: ..... .... attained the age of 21 years; that ------- --- --------- ...._. ---------- -------- - .... . ...... ..... Proprietor ......... of the establishment for which the license will be issued if this application is granted. That said applicant......... make........ this application pursuant and subject to all the laws of the State of hfinnssota and the ordinances and regulations of said .... _ .......................... .................... ..... applicable thereto, which are hereby made a part hereof, and hereby agree......... to observe and obey the same: ......... _ ..... _ ... ................. _ .... _ ........................ ................. (Han . U ota r raver m.ub. it w. or bad r.¢d =nw.) ' Each applicant further states that he is not now the holder of, nor has he, made application for, nor dou he intend to make application for a Federal Retail Dealer's Special tae stamp for the sale of into icatint liquor. July 5. .y S8 84 Dated — — " f - MftlS —95- orey-- dppuama- P. O. _jr, U RESOLUTION NO. 7805 RESOLUTION .AUTHORIZING RELEASE OF SECURITIES TO FIRST BANK MINNEAPOLIS WHEREAS, First Bank Minneapolis, a duly designated depository of the City, has requested the release of the following securities: Berwick, PA 1979 Area SD G.O. Bond Froward Cnty. Fla. Ser. A Wtr. Swr. Util. Rev. Bond MATURITY AMOUNT 03 -01 -92 $150,000.00 09 -01 -94 410,000.00 which have heretofore been pledged as collateral security for the account of the City with such depository. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the City Treasurer is hereby authorized to release and return to said depository the securities requested by First Bank Minneapolis. Adopted by the City Council this 24th day of July, 1984. Robert H. Stearns Mayor ATTEST: Gary D. Plotz City Clerk i s- . --e; 2" x 2" Picture required 0 0 APPLICATION FOR PEDDLERS, SOLICITORS, AND TRANSIENT MERCHANTS How many days NAME and DRIVER'S LICENSE INFORMATION NAME: t.'1 ;, " -/ I L," , -: PERMANENT ADDRESS: i PERMANENT TELEPHONE: TEMPORARY LOCAL ADDRESS: TEMPORARY TELEPHONE ACCESS: DRIVER'S LICENSE NUMBER (STATE) R HEIGHT WEIGHT '' -" EYE COLOR �< < FEES & LENGTH OF PERMIT REQUESTED Months ? -1 /'. "� '-. T Or yea LICENSE FEES ARE AS FOLLOWS: Application Fee of•$25 applied towards the following permit fee(s) Solicitors, per day ......... ............................... $ 25.00 Solicitors, per year ........ ............................... $200.00 Transient Merchants, per day ............................... $ 25.00 Transient Merchants, per year .............................. $200.00 Peddlers, per day ........... ............................... $ 25.00 Peddlers, per year .......... ............................... $200.00 BACKGROUND STATEMENT HAVE YOU BEEN CONVICTED OF ANY CRIME, MISDEMEANOR, OR VIOLATION OF ANY MUNICIPAL ORDINANCE, OTHER THAN TRAFFIC VIOLATIONS? YES NO IF YES, STATE NATURE OF OFFENSE AND PUNISHMENT OR PENALTY ASSESSED THEREFORE: �Q DESCRIBE NATURE OF BUSINESS AND DESCRIBE ITEM OFFERED: PROVIDE TWO (2)_ MCLEOD COUNTY PROPERTY OWNERS FOR CHARACTER REFERENCES: NAME & ADDRESS: FANN ice. Pii:V r; K E, ,NAME & ADDRESS: FA -L 4. SUZ- 14U i C ,` f iJ T G'� PHONE NUMBER: (0`7 C)c nN PHONE NUMBER: S t- `."a:,�YC� - -it;'! r': q -rte ::;Y!�ri; STATE LAST CITY YOU CARRIED ON SAME ACTIVITY: -oe c �^ `iII- ice. 97-Z ?_3 CITY/STATE NAME: �� r �``�� C ° TO: DATE OF ACTIVITY: FROM: �' �' "'' _ ' v � _ � ' -- -2- tui_c�_� DESCRIBE YOUR SOURCE OF SUPPLY - NAME & ADDRESS OF SUPPLIER: - t t'... �'.iT - i. ! 4' .. :: L.. �" r r L'! : ,_ t'. i�l..' '::C (_ 1.`.c•r'G_.. . ... r DESCRIBE METHOD OF DELIVERY: PROVIDE TWO (2)_ MCLEOD COUNTY PROPERTY OWNERS FOR CHARACTER REFERENCES: NAME & ADDRESS: FANN ice. Pii:V r; K E, ,NAME & ADDRESS: FA -L 4. SUZ- 14U i C ,` f iJ T G'� PHONE NUMBER: (0`7 C)c nN PHONE NUMBER: S t- `."a:,�YC� - -it;'! r': q -rte ::;Y!�ri; STATE LAST CITY YOU CARRIED ON SAME ACTIVITY: -oe c �^ `iII- ice. 97-Z ?_3 CITY/STATE NAME: �� r �``�� C ° TO: DATE OF ACTIVITY: FROM: �' �' "'' _ ' v � _ � ' -- -2- DESCRIBE YOUR SOURCE OF SUPPLY - NAME & ADDRESS OF SUPPLIER: PROVIDE TWO (2)_ MCLEOD COUNTY PROPERTY OWNERS FOR CHARACTER REFERENCES: NAME & ADDRESS: FANN ice. Pii:V r; K E, ,NAME & ADDRESS: FA -L 4. SUZ- 14U i C ,` f iJ T G'� PHONE NUMBER: (0`7 C)c nN PHONE NUMBER: S t- `."a:,�YC� - -it;'! r': q -rte ::;Y!�ri; STATE LAST CITY YOU CARRIED ON SAME ACTIVITY: -oe c �^ `iII- ice. 97-Z ?_3 CITY/STATE NAME: �� r �``�� C ° TO: DATE OF ACTIVITY: FROM: �' �' "'' _ ' v � _ � ' -- -2- I hereby certify I have completely filled out the entire above applica- tion and that the application is true, correct, and accurate.* I fully understand that any person who violates any provision of the Peddlers, Solicitors, and Transient Merchant Ordinance No. 673 is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not ex- ceeding $500 or by imprisonment for a period not exceeding 90 days or both, plus, in either case; the costs of prosecution. Signature of Applicant Date * No application will be forwarded to the City Council unless received one week prior to the regular Council meeting completely filled out with required picture. OFFICE USE POLICE CHIEF RECOMMENDATION: -3- 4L �4 er (612) 587 -5151 C/i Y OF HU CHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 TO: Mayor & City Council FROM: Mary Haugen, Civic Arena Coordinator!. DATE: July 19, 1984 SUBJECT: Arena Conference The 9th Annual Minnesota Ice Arena Managers Conference is scheduled for September 12th -14th in Brainerd, Minnesota. I have attended this annual seminar for the past three years and have found it extremely helpful and worthwhile. The registration fee for the two and a half day confer- ence is $75. Lodging expense is $66 per day, totaling $132 for the two nights. Transportation to and from Brainerd will be via a city vehicle. These are budgeted expenses. I request permission to attend this conference. klm _� TO ci��t¢n WH£R£A5, Herb Milk has served the City well as a Commissioner of the Hutrhiusan utilities Commission far the past eighteen (18) years; MH£R£AS, Herb Milk has serued faithfnllg and diligently giuing of his time and talents toward the enrichment of the Citg, NOE CH£R£YtlR£, BE 3e R£3mtvlH Ev 'eH£ Env Cdiinu OY UH£ my by HRCCH3N5ON, m3NN£50CIA: UHAIT., deep apgreriatian is herrhg expressed In Herb Milk for his afarementinned seraires and the gratitude of Hutchinson and the ritizens thereof is hereby expressed. Adapted bg the City Council this 24th day of 3ulg, 19$4. (Barg D. illatz City Clerk Robert H. $tearna Mayor C1 Y �T m )Ut',"w jen'sm -- 3D33££.£Y1S, Mice 3ensrn has srrard the (Eitg well no a member of the Citg Cl:rer 33nard far the .past fnnr (4) grars; 3D£££i£AS, Alice 3ensrn has srraed faithfullg and diligrntlg giving of her time and talrnts tnmard the rnrirhment of the Citg, Nom eR£3{£YMRE, BE 3a Tt5Otll£>1 BU e3£ T39V CMUNT3t d3 e5£ CN< U Cmu% deep appreriatian is hrrehg expressed to Alice 3rusen far her afare- mrntianrd seraires and the gratitude of Hntchinsan and the citizens therenf is herebg raprrssed. Aanpted hg the (Eitg Cfauncil this 241h dag of 3ulg, 1454. ftrg D. pia tz Litg Clerk Rnhrrt H. $learns Magnr tl —,Ir- RESOLUTION NO. 7812 RESOLUTION ACCEPTING PLEDGED SECURITY FROM FIRST NATIONAL BANK OF HUTCHINSON, MINNESOTA WHEREAS, the First National Bank of Hutchinson, Minnesota, a duly designated depository of the City, has pledged the following security: No. 333304 U.S. Treasury Notes Due 09 -30 -86 12.25% $400,000 No. 303167 U.S. Treasury Notes Due 05 -15 -85 14.125% 400,000 $800,000 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the City Treasurer is hereby authorized to accept said pledged security being held at First National Bank of Hutchinson, Minnesota. Adopted by the City Council this 24th day of July, 1984. Robert H. Stearns Mayor ATTEST: Gary D. Plotz City Clerk r CERTIFICATION OF MINUTES RELATING TO INDUSTRIAL DEVELOPMENT REVENUE BONDS Issuer: City of Hutchinson, Minnesota Governing Body: City Council Kind, date, time and place of meeting: A regular meeting, held on July 24 1984, at 7:30 o'clock P.M., at the Hutchinson City Hall. Attendance at Meeting: Documents Attached: Minutes of said meeting (pages): RESOLUTION NO. 7813 RESOLUTION RELATING TO A PROJECT UNDER THE MUNICIPAL INDUSTRIAL DEVELOPMENT ACT; CALLING FOR A PUBLIC HEARING THEREON a I, the undersigned, being the duly qualified and acting recording officer of the public corporation issuing the obligations referred to in the title of this certificate, certify that the documents attached hereto, as described above, have been carefully compared with the original records of said corporation in my legal custody, from which they have been transcribed; that said documents are a correct and complete transcript of the minutes of a meeting of the governing body of said corporation, and correct and complete copies of all resolutions and other actions taken and of all documents approved by the governing body at said meeting, so far as they relate to said obligations; and that said meeting was duly held by the governing body at the time and place and was attended throughout by the members indicated above, pursuant to call and notice of such meeting given as required by law. WITNESS my hand officially as such recording officer this day of (SEAL) 1984. gnature Gary D. Plotz, City Administrator Name and Title FA IOU WAWN Member introduced the following resolution and moved its adoption: RESOLUTION NO. 7813 RESOLUTION RELATING TO A PROJECT UNDER THE MUNICIPAL INDUSTRIAL DEVELOPMENT ACT; CALLING FOR A PUBLIC HEARING THEREON BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota (the Citv), as follows: SECTION 1 Recitals 1.1. Representatives of Ag Systems, Inc., a Minnesota corporation (the Borrower), has advised this Council of its desire to construct an approximately 10,500 square foot addition to its existing facility located in Hutchinson Township on the south side of East Highway 7 approximately one mile east of the city limits of the City, and to acquire and install items of equipment therein (such construction, acquisition and installation is hereinafter referred to as the Project). 1.2. The City is authorized by Minnesota Statutes, Chapter 474 (the Act), to issue its revenue bonds to finance capital projects consisting of properties used and useful in connection with a revenue - producing enterprise. The Borrower has requested the City issue its revenue bonds in an aggregate total amount not to exceed $600,000 (the Bonds) to finance a portion or all of the cost of the Project. SECTION 2 Public Heari 2.1. Section 474.01, Subdivision 7b of the Act requires that prior to submission of an Application to the Minnesota Energy and Economic Development Authority requesting approval of the Project as required by Section 474.01, Subdivision 7 of the Act, this Council conduct a public hearing on the proposal to undertake and finance the Project. Section 103(k) of the Internal Revenue Code of 1954, as amended, and regulations promulgated thereunder, requires that prior to this issuance of the Bonds, this Council approve the Bonds and the Project, after conducting a public hearing thereon. A public hearing on -2- the proposal to undertake and finance issuance of the Bonds is hereby called 1984, at o'clock P. Hall. the Project through the and shall be held on M., at the Hutchinson City 2.2. The City Administrator shall cause notice of the public hearing to be published in The Hutchinson Leader, the official newspaper of the City and a newspaper of general circulation in the City, at least once not less than fifteen (15) nor more than thirty (30) days prior to the date fixed for the public hearing. The notice to be published shall be in substantially the following form: -3- NOTICE OF PUBLIC HEARING ON A PROPOSED PROJECT AND THE ISSUANCE OF INDUSTRIAL DEVELOPMENT REVENUE BONDS UNDER THE MUNICIPAL INDUSTRIAL DEVELOPMENT ACT, MINNESOTA STATUTES, CHAPTER 474, AS AMENDED CITY OF HUTCHINSON, MINNESOTA NOTICE IS HEREBY GIVEN that the City Council of the City of Hutchinson, Minnesota (the City), will meet on 1984, at o'clock P.M., at the Hutchinson City Hall, 37 Washington Avenue West, in Hutchinson, Minnesota, for the purpose of conducting a public hearing on a proposal that the City issue revenue bonds, in one or more series, under the Municipal Industrial Development Act, Minnesota Statutes, Chapter 474, as amended, in order to finance the cost of a project. The proposed project will consist of the construction by Ag Systems; Inc., a Minnesota corporation (the Borrower) of an approximately 10,500 square foot addition to its existing office, sales and manufacturing facility located in Hutchinson Township on the south side of East Highway 7 approximately one mile east of the city limits of the City, and the acquisition and installation by the Borrower of items of equipment. therein. The maximum aggregate principal amount of the proposed bond issue is $600,000. The bonds shall be limited obligations of the City, and the bonds and interest thereon shall be payable solely from the revenue pledged to the payment thereof, except that such bonds may be secured by a mortgage and other encumbrance on the project. No holder of any such bonds shall ever have the right to compel any exercise of the taxing power of the City to pay the bonds or the interest thereon, nor to enforce payment against any.property of the City except the project. A draft copy of the proposed Application to the Minnesota Energy and Economic Development Authority for approval of the Project, together with draft copies of all attachments and exhibits thereto, is available for public inspection at the office of the City Administrator between the hours of 8:00 A.M. and 4:30 P.M., Monday through Friday. All persons interested may appear and be heard at the time and place set forth above, or may file written comments with the City Administrator prior to the date of the hearing set forth above. Dated: , 1984. BY ORDER OF THE CITY COUNCIL By /s/ Gary D. Plotz City Administrator -4- 2.3. A draft copy of the proposed Application to the Minnesota Energy and Economic Development Authority, together with draft copies of all attachments and exhibits thereto, are hereby ordered placed on file with the City Administrator and shall be available for public inspection, following publication of the notice of public hearing, between the hours of 8:00 A.M. and 4:30 P.M., Monday through Friday. Attest: (SEAL) Adopted this day of , 1984. Mayor City Administrator The motion for the adoption of the foregoing resolution as duly seconded by Member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon the resolution as declared duly passed and adopted and was signed by the Mayor whose signature was attested by the City Administrator. -5- 1EEEPMONt Y. J • Office: (612) 587 4030 AG SYSTEMS, /NC. P�I EOU/PM£Nr FOR TH�FERr/LIzER /NOUSiRY r, �pNVir Mr. Eugene Reddmann County Administrator McLeod County Courthouse Glencoe, MN 55336 Dear Mr. Reddmann: V. O. Box 698 HUTCHINSON, MINNESOTA 55350 June 8, 1984 � ��91 ell 11 '� JiiH1984 :IZE�E.f�.rr-n y. Please be advised that it will be our sincere intention to add an additional 10,000 square feet of manufacturing space to our facility here at Hutchinson. We have designed and developed several new nieces of equipment whereby it is imperative that we add this additional square footage to our factory. The total cost of the expansion based on quotations which we have in our files will amount to $501,700 which covers total building addition and new equipment. Based on our present projections, we will find it necessary to employ at the onset an additional 12 people, with the potential 20 additional people in a 9 month period. It is the nature of our business, primarily agriculturally related manufacturing, we would benefit through constructing this particular addition during the summer or early fall months inasmuch as historically we are in a slow cycle during that period. I have discussed this project with Mr. John Bernhagen and he is aware we are endeavoring to accomplish this project. We are prepared to make commitments and certainly furnish any necessary documents which may be required to expedite this particular project. Sincerely, jib ick Lenz cc: Gary Plotzi- cc: Jim Schaefer cc: John Bernhagen cc: Roger Mumm cc: Craig Lenz M- L+J424 -01 ! • This Application must be submitted in DUPLICATE A M NN A MINNESOTA ENERGY AND ECONOMIC DEVELOPMENT AUTHORITY For Approval of Municipal Industrial Revenue Bond Project io: Minnesota Energy and Economic Development Authority 480 Cedar St., Rm. 100 Hanover Bldg. St. Paul, Minnesota 55101 Date , 1984 'he governing body of tc in son , County of McLeod Minnesota, sereby applies to the Minnesota nergy and conomic Development Authority of the -ate of linnesota for approval of this community's proposed Municipal Industrial Revenue Bond issue as 'equired by Minn. Stat. 5474.01, Subd. 7a. have entered into preliminary discussions with: Firm Aq Systems, Inc. East Highway 7 City Hutchinson State Minnesota State of Incorporation Minnesota Attorney r„r ; s M_ B adford Address 735 Third Avenue Southeast Hutchinson Minnesota 55350 Name of Project Aa Systems Inc. Project nis firm is engaged primarily in (nature of business): Sales of fertilizer and other agri- culture related products and sales and manufacture of fertilizer 1;,.A +-inn equipment. pF e funds received from the sale of the Industrial Revenue Bonds will be used to (general ature of project): Construction of addition to an existing facility located in Hutchinson Township and acquisition and installationof items of equipment t erein. will be located in Hutchinson outside the city limits of Hutchinson, Minnesota total bond issue will be approximately S 600,000 to be applied toward payment costs now estimated as follows: Acquisition, reconstruction, improvement, betterment, or extension of project Construction Costs Equipment Acquisition and Installation Fees:. Architectural, engineering, inspec- tion, fiscal, legal, administration, or printing Interest accrual during construction Initial bond reserve Contingencies Bond discount Other S 150,000 350,000 20,000 35.000 45,000 It is presently estimated that construction will begin on or about September 1 , 9 84 and will be complete oL about 7anuary i , 19 85. When completed, there vi�T be approximately 12 obiff6eated by the project at an annual payroll of approxi- mately S 180,000 , based upon currently prevailing wages. (If applicable) There are existing jobs provided by business. 'he tentative term of the financing is jr,_ years, commencing September 1 19 84 . 'he following exhibits are furnished with this application and are incorporated herein by •eference: 1. An opinion of bond counsel that the proposal constitutes a project under Minn. Stat. 5474.02. 2. A copy of the city council resolution giving preliminary approval for the issuance of its revenue bonds. 3.•A comprehensive statement by the municipality indicating how the project satisfies the public purpose of Minn. Stat. 5474.01. 4. A letter of intent to purchase the bond issue or a letter confirming the feasibil- ity of the project from a financial standpoint. 5. A statement signed by the principal representative of the issuing authority to the .effect that upon entering into the revenue agreement, the information required by Minn. Stat. S474.01, Subd. 8 will be submitted to the Minnesota Energy and Economic Development Authority. 6. A statement signed by the principal representative of the issuing authority that: the project does not include any property to be sold or affixed to or consumed in the production of property for sale, and does not include any housing facility to be rented or used as a permanent residence. 7. A statement signed by the principal representative of the issuing authority that a public hearing was conducted pursuant to Minn. Stat. 5474.01, Subd. 7b. -The statement shall include the date, time and place of the meeting and that all interested parties were afforded an opportunity to express their views. S. Copies of notice(s) as published which indicate the date(s) of publication and the .newspaper(s) in which the notice(s) were published. 9. Provide a plan for compliance of employment preference of economically disadvan- taged or unemployed individuals. (See Mn. Laws 1983, Ch. 289, 113.) the undersigned, are duly elected representatives of Hntchin%on , Minnesota solicit your approval of this project at your earliest convenience so that we may carry it a final conclusion. ;led by: (Principal Officers or Representatives of Issuing Authority; t e or print Mayor's name on the line to the left of the signature line. Thank you. Robert Stearns ayor'S Name TiFgnature Gar D. 11otz it e: City Administrator mgnature "'his approval shall not be deemed to be an approval by the Authority or fhe State of the `easibility of the project or the terms of the revenue agreement to be executed or the bonds to )e issued therefor. Authorized Signature - Minnesota Energy and Economic Development Authority • Date of Approve MFFnd WMAI CERTIFICATION OF MINUTES RELATING TO INDUSTRIAL DEVELOPMENT.- REVENUE BONDS Issuer: County of McLeod, Minnesota Governing Body: Board of County Commissioners Kind, date, time and place of meeting: A 7FI?✓�eeting, h--ld on July 13, 1984, at ( o'clock _.M., at the jfd4ej9d. ur Members present: pvjr 71 cl Sew 4005e- FeC1�� k/�P i p 0�'f- Members absent: �iewe- Documents attached: Minutes of said meeting (pages): RESOLUTION RELATING TO A PROJECT UNDER THE MUNICIPAL INDUSTRIAL DEVELOPMENT ACT; CALLING FOR A PUBLIC HEARING THEREON I, the undersigned, being the duly qualified and acting recording officer of the public corporation issuing the obligations referred to in the title of this certificate, certify that the documents attached hereto, as described above, have been carefully compared with the original records of the corporation in my legal custody, from which they have been transcribed; that the documents are a correct and complete transcript of the minutes of a meeting of the governing body of the corporation and correct and complete copies of all resolutions and other actions taken and of all documents approved by the governing body at the meeting, insofar as they relate to the obligations; and that the meeting was duly held by the governing body at the time and place 'and was attended throughout by the members indicated above, pursuant to call and notice of such meeting given as required by law. WITNESS my hand officially as such recording officer and the seal of the County this � day of July, 1984. ture (SEAL) �t ig a V ewe- /41c=ei -t a1-/V 4;�,ZeeuYye . ;sare rzcrS/ Name and Title .. Commissioner Fe-C introduced the following resolution and moved its adoption: RESOLUTION RELATING TO A PROJECT UNDER THE MUNICIPAL INDUSTRIAL DEVELOPMENT ACT; CALLING FOR A PUBLIC HEARING THEREON BE IT RESOLVED by the Board of Commissioners of McLeod County, Minnesota (the County), as follows: SECTION 1 Recitals 1.1. Ag Systems, Inc., a Minnesota corporation (the Company), has advised this Board of its desire to construct an approximately 10,500 square foot addition to its existing facility located in Hutchinson Township in the County on the south side of East Highway 7 approximately one mile east of the city limits of the City of Hutchinson (the City) and to acquire and install items of. equipment therein (such construc- tion and acquisition and installation is hereinafter referred to as the Project). 1.2. Representatives of the Company have informed this Board that it is proposed that the City acting pursuant to Minnesota Statutes, Chapter 474, as amended (the Act), issue its revenue bonds in an aggregate total amount not to exceed $600,000 (the Bonds) to finance a portion or all of the costs of the Project. SECTION 2 Public Hearing 2.1. Representatives of the Company have further informed this Board that prior to the issuance of the Bonds by the City, this Board is required by the Act and by Section 103(k) of the Internal Revenue Code of 1954, as amended, and regulations promulgated - thereunder, to approve the Bonds and the Project, after conducting a public hearing thereon; A public hearing on the proposal to undertake and finance the Project through the issuance of the Bonds by the.City is hereby called and shall be held o August 7, 1 84', at o'clock P.M., at the/3. ,�p�dv7"y C[�rc,�841SP• 2.2. The County shall cause no ice of the public hearing to be published in the GlerViceie NTYP1'kf� , the official newspaper of the County and in The Hutchi o Leader, a newspaper of general circulation available . to residents of the City and of Hutchinson Township, at least once not less than fifteen (15) nor more than thirty (30) days prior to the date fixed for the public hearing. The notice to be published shall be in substantially the following form: ( rxeCuT%ve SeaM7'al'r J2.3 A draft copy of the proposed Application by the Cit the Minnesota Energy and Economic Development Authority, ether with draft copies of all attachments and exhibihereto, shall be placed on file with the County and shall be available for public inspection, following publication of the notice of public hearing, between the hours of 8:00 A.M. and 4:30 P.M., Monday through Friday. Adopted this 13th day of July, 1984. r Chairman of Board .% r Commissioners Attest: Jerk of Board of Commissioners (SEAL) The motion for the adoption of the foregoing resolution was duly seconded by Commissioner DOcs e and upon vote being taken thereon, the following voted in favor thereof: CA �,ivq7eivs� Dp SGT a,vd- A)eivc'orFF and the following voted against.the same: whereupon the Chairman declared the resolution duly passed and adopted. �. 0 NOTICE OF PUBLIC HEARING ON A PROPOSED PROJECT AND THE ISSUANCE OF INDUSTRIAL DEVELOPMENT REVENUE BONDS UNDER THE MUNICIPAL INDUSTRIAL DEVELOPMENT ACT, MINNESOTA STATUTES, CHAPTER 474, AS AMENDED MCLEOD COUNTY, MINNESOTA NOTICE IS HEREBY GIVEN that the Board of Commissioners of McLeod County, Minnesota (the Coun y), j�ill meet on t1 % , 1984, at o'clock P.M:, at the %� ja; mee u — in Glencoe, Minnesota, for the purpose of conducting a public hearing on a proposal that the City of Hutchinson, Minnesota (the City) issue revenue bonds, in one or more series, under the Municipal Industrial Development Act, Minnesota Statutes, Chapter 474, as amended, in order to finance the cost of a project. The proposed project will consist of the construction by Ag Systems, Inc., a Minnesota corporation (the Company) Ir of an approximately 10,500 square foot addition to the existing office, sales and manufacturing facility located in Hutchinson Township in the County on the south side of East Highway 7, approximately one mile east of the city limits of the City and the acquisition and installation by the Company of items of equipment therein. The maximum aggregate principal amount of the proposed bond issue is $600,000. The bonds shall be limited obligations of the City, and the bonds and interest thereon shall be payable solely from the revenue pledged to the payment thereof, except that such bonds may be secured by a mortgage and other encumbrance on the project. No holder of any such bonds shall ever have the right to compel any exercise of the taxing power of the City to pay the bonds or the interest thereon, nor to enforce payment against any property of t City except the project. �e�aT : ✓� -Sew! e arY Or �'iT� /- �/��r -�d�r/ A draft copy of a pr pose pp ica ion b the City to the Minnesota Energy and Economic Developmen Authority for approval of the Project, together with draft cop es of all attachments and exhibits thereto, is available f r public inspection at the office of the County between the hours of 8100 A.M. and 4:30 P.M., Monday through Friday. All persons interested may appear and be heard at the time and place set forth above, or may file written comments with the County Administrator prior to the date of the hearing set forth above. Dated: July 13, 1984. BY ORDER OF THE BOARD OF COMMISSIONERS By C16tk.of the Board of Commissioners -3-- • 0 CERTIFICATION OF MINUTES RELATING TO INDUSTRIAL DEVELOPMENT REVENUE BONDS Issuer: City of Hutchinson, Minnesota Governing Body: City Council Kind, date, time and place of meeting: A regular meeting, held on _ July 24 1984, at 7:30 o'clock P M. at the City Hall. Members present: Members absent: Documents Attached: Minutes of said meeting (pages): RESOLUTION NO. 7814 RESOLUTION RELATING TO A PROJECT UNDER THE MUNICIPAL INDUSTRIAL DEVELOPMENT ACT; CALLING FOR A PUBLIC HEARING THEREON (FRANK FAY PROJECT) I, the undersigned, being the duly qualified and acting recording officer of the public corporation issuing the obligations referred to in the title of this certificate, certify that the documents attached hereto, as described above, have been carefully compared with the original records of the corporation in my legal custody, from which they have been transcribed; that the documents are a correct and complete transcript of the minutes of a meeting of the governing body of the corporation, and correct and complete copies of all resolutions and other actions taken and of all documents approved by the governing body at the meeting, insofar as they relate to the obligations; and that the meeting was duly held by the governing body at the time and place and was attended throughout by the members indicated above, pursuant to call and notice of such meeting given as required by law. WITNESS my hand officially as such recording officer and the seal of the City this 25th day of July 1984. gnature (SEAL) Gary D. Plotz, City Administra*-* -- Name and Title 7` --a-z Member _ _ introduced the following resolution and moved its adoption: RESOLUTION NO. 7814 RESOLUTION RELATING TO A PROJECT UNDER THE MUNICIPAL INDUSTRIAL DEVELOPMENT ACT; CALLING FOR A PUBLIC HEARING THEREON (FRANK FAY PROJECT) BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota (the Municipality), as follows: SECTION 1 Recitals I.I. Frank Fay, a Minnesota resident (the Borrower), has advised this Council of his desire to acquire land in the Municipality and to construct and equip thereon an approximately _ square foot facility (the Project) to be leased by the Borrower to the Municipality, for use as a police station. The Project will be located at 6 Franklin Street North in the Municipality. 1.2. The Municipality is authorized by Minnesota Statutes, Chapter 474 (the Act), to issue its revenue bonds to finance capital projects consisting of properties used and useful in connection with a revenue - producing enterprise. The Borrower has requested the Municipality issue its revenue bonds in an aggregate total amount not to exceed $450,000 (the Bonds) to finance a portion or all of the cost of the Project. SECTION 2_ Public Hearing 2.1. Section 474.01, Subdivision 7b of the Act requires that prior to submission of an Application to the Minnesota Energy and Economic Development Authority requesting approval of the Project as required by Section 474.01, Subdivision 7 of the Act, this Council conduct a public hearing on the proposal to undertake and finance the Project. Section 103(k) of the Internal Revenue Code of 1954, as amended, and regulations promulgated thereunder, requires that prior to this issuance of the Bonds, this Council approve the Bonds and the Project, after conducting a public hearing thereon. A public hearing on the proposal to undertake and finance the Project through the 11 issuance of the Bonds is hereby called and shall be held on 1984, at _ o'clock P.M., at the City Hall. 2.2. The City Administrator shal hearing to be published in The Hu newspaper of the Municipality and circulation in the Municipality, fifteen (15) nor more than thirty fixed for the public hearing. Th be in substantially the following 1 cause notice of the public tchinson Leader, the official a newspaper of general at least once not less than (30) days prior to the date e notice to be published shall form: -2- NOTICE OF PUBLIC HEARING ON A PROPOSED PROJECT AND THE ISSUANCE OF INDUSTRIAL DEVELOPMENT REVENUE BONDS UNDER THE MUNICIPAL INDUSTRIAL DEVELOPMENT ACT, MINNESOTA STATUTES, CHAPTER 474, AS AMENDED CITY OF HUTCHINSON, MINNESOTA NOTICE IS HEREBY GIVEN that the City Council of the City of Hutchinson, Minnesota (the City), will meet on 1984, at o'clock P.M., at the City Hall, 37 Washington Avenue West, in Hutchinson, Minnesota, for the purpose of conducting a public hearing on a proposal that the City issue revenue bonds, in one or more series, under the Municipal Industrial Development Act, Minnesota Statutes, Chapter 474, as amended, in order to finance the cost of a project. The proposed project will consist of the acquisition of land in the City and the construction and equipment thereon of an approximately square foot facility to be leased by the Frank Fay, a Minnesota resident to the City to be used as a police station. The project will be located at 6 Franklin Street North in the City. The maximum aggregate principal amount of the proposed bond issue is $450,000. The bonds shall be limited obligations of the City, and the bonds and interest thereon shall be payable solely from the revenue pledged to the payment thereof, except that such bonds may be secured by a mortgage and other encumbrance on the project. No holder of any such bonds shall ever have the right to compel any exercise of the taxing power of the City to pay the bonds or the interest thereon, nor to enforce payment against any property of the City except the project. A draft copy of the proposed Application to the Minnesota Energy and Economic Development Authority for approval of the Project, together with draft copies of all attachments and exhibits thereto, is available for public inspection at the office of the City Administrator between the hours of 8:00 A.M. and 4:00 P.M., Monday through Friday. All persons interested may appear and be heard at the time and place set forth above, or may file written comments with the City Administrator prior to the date of the hearing set forth above. Dated: -3- 1984. BY ORDER OF THE CITY COUNCIL By Gary D. Plotz City Administrator • • 2.3. A draft copy of the proposed Application to the Minnesota Energy and Economic Development Authority, together with draft copies of all attachments and exhibits thereto, are hereby ordered placed on file with the City Administrator and shall be available for public inspection, following publication of the notice of public hearing, between the hours of 8:00 A.M. and 4:00 P.M., Monday through Friday. Attest: (SEAL) Adopted this 24trday of July , 1984. yor City Administrator The motion for the adoption of the foregoing resolution was duly seconded by Member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon the resolution was declared duly passed and adopted and was signed by the Mayor which signature was attested by the City Administrator. -4- 0'71a" G&"'ev i 4 Main Street South Hutchinson, Minnesota 55350 July 9, 1984 City of Hutchinson City Ball Hutchinson, I4:V 55350 Attn: Gary Plotz Dear Gary: Below are the recconendaticns for a step -by -step program for construction of Parkviea Plaza and the Public Safety Building. 1. Frank Fay owns the Hutch Hotel and has an option to pura`:ase the Vision Center fraa Richard Peterson and an option onWendorff Insurance property which includes a house and two lots described as Lot 5, and South 56 feet of Lot 4, Block,51, North Half of Hutchinson. Said options are assignable. I. and 11rdorf 2. The City purchases Vo�oaCeDnter, H2rX,000�tia000 /3Gf0oG "� 1 qPr pd 3. The City sells back to F & T partnerghili all three properties with tax increment financing and Industrial Development Bands. 4. F & T will remodel or rehabilitate the Hotel with 15 condominiums on second and third floors, and will remodel the old Fire Hall for parking. 5. F & T will construct a new building on the present 'rlendorff Insurance property for a Public Safety or Police Department building. 6. The City will lease back the new Public Safety Building from F & T� Y 7. The City shall furnish the following as soon as possible to Trucker Development, Inc. A. Architectural drawing and plans for the Public Safety Building. B. Format of insurance policies needed. C. Insurance costs for new building. D. Estimated real estate taxes. E. Pro forma of proposed 20 year triple net lease. 8. The City Council at the Council meeting July 10, 1984, shall be asked to designate Trucker Development, Inc., as the developer for this project for the period required to consummate this entire project. Very truly yours, Frank J. F F & T, Join Venture cc: Mayor Stearns R. J. McCraw - President- Iiutchinson Came. Develop. Corp. John Bernhagen - Executive Director, Hutchinson Calm. Develop. Corp. James L. Trucker - President - Trucker Develop. Corp. Michael Saxton - Vice President - Trucker Develop. Corp. — x Trucker Sheehy Constructors Inc. P.O. Sm 9383 • Mlr *Polly MN 68440 TELEPHONE (812) 874 -8420 July 11, 1984 Mr. John Bernhagen, Executive Director Community Development Corporation City of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 Dear Mr. Bernhagen: This letter is written to provide an outline complete with preliminary back -up data for the redevelopment of the Hutchinson Hotel, Vision World, Old Fire Station and the construction of a Public Safety Building on the Wendorph property. We propose that the acquisition of the aforementioned properties be con- ducted using tax increment financing as follows: City Purchase Owner or Resale to % Paid by Property Price Optri Holder TDI Developer Hotel $250,000 F. Fay $ 85,000 35% Vision World 45,000 F. Fay 45,000 100% Eire Station 130,000 City 1300000 -= 100% Wendorph 130,Q00 F. Fay -0- -0- Tax increment proceeds required equal $295,000.00. The following calculations of the increment generated by the project have been conducted in accord with information provided by the County Assessor's office. ACOLLET AVE. E0. • —��' • MINNEAPbLIS, MN / Mr. John Bernhagen, Executive Director Community Development Corporation City of Hutchinson July 11, 1984 Page Two Commercial Retail 100,000 (2 x 50,000) x .34 = 34,000 750,000 x .43 = 322 500 356,'500 x Residential 15 units x 30,000 = 450,000 x 262,875 x do 118639 = $42,294 17 = 76,500 19 = 49,946 129,446 x .118639 = 15 001 $57— , 9 Less Base $10,000 Estimated Increment $47,295 The increment generated is approximately $47,300 which, when assuming a \rte 10% interest rate on a 15 year bond issue, could produce approximately $365,000. in bond proceeds less $70,020 for bond sale expenses and reserves. Thus, the $295,000 bond proceed requirements for the acquisition write- down could be met. - In addition to the tax increment acquisition write -down listed above, we request that the City approve the sale of $365,000 in Industrial Revenue Bonds to support the acquisition and rehabilitation of the commercial space as follows: Acquisition (Commercial) Hotel $ 85,000 Vision World . 45,000 $130,000 Rehabilitation (Commercial) Hotel $160,000 Vision World 35,000 $195,000 Bond Expenses $ 4� 0 000 Mr. John Bernhagen, Executive Director Community Development Corporation City of Hutchinson July 11, 1984 Page Three The construction of the new Public Administration Building will be con- ducted through the use of a tax exempt mortgage with the City executing a 15 -20 year lease. The estimated construction cost of the new facility is $400,000 and a triple net lease of approximately $6,130.00 per month would be. established (therefore, the City's cost per month would be $6,130 plus utilities, taxes, insurance, etc). Conventional financing would be secured by the Developer for the acquisition of the Fire Station ($130,000) and the conversion of the Fire Station to parking and the second and third floor of the Hotel to residential con- dominium units ($420,000 approximately) Total ($550,000 approximately). We as the Developer are prepared to proceed with this program as soon as possible. Please indicate whether the City is able to execute a lease with a private developer without requiring a referendum and without re- quiring public bidding of the construction of the improvements. We look forward to hearing from you at your earliest convenience regarding the next step in processing our development proposal. Sincerely, TRUCKER DEVELOPMENTINC. Michael W. Saxton 6 0 �*e r 0 CERTIFICATION OF MINUTES RELATING TO INDUSTRIAL DEVELOPMENT REVENUE BONDS Issuer: City of Hutchinson, Minnesota Governing Body: City Council Kind, date, time and place of meeting: A regular meeting, held on July 24 1984, at 7:30 o'clock? .M., at the City Hall. Members present: Members absent: Documents Attached: Minutes of said meeting (pages): RESOLUTION NO. 7815 RESOLUTION RELATING TO A PROJECT UNDER THE MUNICIPAL INDUSTRIAL DEVELOPMENT ACT; CALLING FOR A PUBLIC HEARING THEREON (F & T JOINT VENTURES PROJECT) I, the undersigned, being the duly qualified and acting recording officer of the public corporation issuing the obligations referred to in the title of this certificate, certify that the documents attached hereto, as described above, have been carefully compared with the original records of the corporation in my legal custody, from which they have been transcribed; that the documents are a correct and complete transcript of the minutes of a meeting of the governing body of the corporation, and correct and complete copies of all resolutions and other actions taken and of all documents approved by the governing body at the meeting, insofar as they relate to the obligations; and that the meeting was duly held by the governing body at the time and place and was attended throughout by the members indicated above, pursuant to call and notice of such meeting given as required by law. WITNESS my hand officially as such recording officer and the seal of the City this 25th day of July , 1984. (SEAL) Signature Gary D. Plotz, City Administrator Name and Title 7-1, u Member moved its adoption: introduced the following resolution and RESOLUTION NO. 7815 RESOLUTION RELATING TO A PROJECT UNDER THE MUNICIPAL INDUSTRIAL DEVELOPMENT ACT; CALLING FOR A PUBLIC HEARING THEREON (F & T JOINT VENTURES PROJECT) BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota (the Municipality), as follows: SECTION 1 Recitals 1.1. F & T Joint Ventures, a Minnesota general partnership (the Borrower), has advised this Council of its desire to acquire land and existing buildings located at 4 Main Street South and 40 Washington Avenue West in the Municipality and to remodel, renovate and rehabilitate the buildings as a commercial building containing approximately square feet (the Project) to be leased by the Borrower to various tenants. 1.2. The Municipality is authorized by Minnesota Statutes, Chapter 474 (the Act), to issue its revenue bonds to finance capital projects consisting of properties used and useful in connection with a revenue - producing enterprise. The Borrower has requested the Municipality issue its revenue bonds in an aggregate total amount not to exceed $400,000 (the Bonds) to finance a portion or all of the cost of the Project. SECTION 2 Public Hearin 2.1. Section 474.01, Subdivision 7b of the Act requires that prior to submission of an Application to the Minnesota Energy and Economic Development Authority requesting approval of the Project as required by Section 474.01, Subdivision .7 of the Act, this Council conduct a public hearing on the proposal to undertake and finance the Project. Section 103(k) of the Internal Revenue Code of 1954, as amended, and regulations promulgated thereunder, requires that prior to this issuance of the Bonds, this Council approve the Bonds and the Project, after conducting a public hearing thereon. A public hearing on 9 • NOTICE OF PUBLIC HEARING ON A PROPOSED PROJECT AND THE ISSUANCE OF INDUSTRIAL DEVELOPMENT REVENUE BONDS UNDER THE MUNICIPAL INDUSTRIAL DEVELOPMENT ACT, MINNESOTA STATUTES, CHAPTER 474, AS AMENDED CITY OF HUTCHINSON, MINNESOTA NOTICE IS HEREBY GIVEN that the City Council of the City of Hutchinson, Minnesota (the City), will meet on 1984, at - o'clock P.M., at the City Hall, 37 Washington Avenue West, in Hutchinson, Minnesota, for the purpose of conducting a public hearing on a proposal that the City issue revenue bonds, in one or more series, under the Municipal Industrial Development Act, Minnesota Statutes, Chapter 474, as amended, in order to finance the cost of a project. The proposed project will consist of the acquisition of land and existing buildings located at 4 Main Street South and 40 Washington Avenue West in the City and to remodel, renovate and rehabilitate the buildings as a commercial facility containing approximately square feet for lease to various tenants. The maximum aggregate principal amount of the proposed bond issue is $400,000. The bonds shall be limited obligations of the City, and the bonds and interest thereon shall be payable solely from the revenue pledged to the payment thereof, except that such bonds may be secured by a mortgage and other encumbrance on the project. No holder of any such bonds shall ever have the right to compel any exercise of the taxing power of the City to pay the bonds or the interest thereon, nor to enforce payment against any property of the City except the project. A draft copy of the proposed Application to the Minnesota Energy and Economic Development Authority for approval of the Project, together with draft copies of all attachments and exhibits thereto, is available for public inspection*at the office of the City Administrator between the hours of 8 :00 A.M. and 4:00 P.M., Monday through Friday. All persons interested may appear and be heard at the time and place set forth above, or may file written comments with the City Administrator prior to the date of the hearing set forth above. Dated: , 1984. BY ORDER OF THE CITY COUNCIL By Gary D. Plotz City Administrator -3- W- 1 • 0 the proposal to undertake and financeIthe Project through the issuance of the Bonds is hereby called and shall be held on 1984, at _ o'clock P.M., at the City Hall. 2.2. The City Administrator shall cause notice of the public hearing to be published in The Hutchinson Leader, the official newspaper of the Municipality and a newspaper of general circulation in the Municipality, at least once not less than fifteen (15) nor more than thirty (30) days prior to the date fixed for the public hearing. The notice to be published shall be in substantially the following form: -2- 2.3. A draft copy of the proposed Application to the Minnesota Energy and Economic Development Authority, together with draft copies of all attachments and exhibits thereto, are hereby ordered placed on file with the City Administrator and shall be available for public inspection, following publication of the notice of public hearing, between the hours of 8:00 A.M. and 4:00 P.M., Monday through Friday. Attest: (SEAL) Adopted this 24th day of .Tuly , 1984. - Mayor City Administrator The motion for the adoption of the foregoing resolution was duly seconded by Member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon the resolution was declared duly passed and adopted and was signed by the Mayor whose signature was attested by the City Administrator. -4- Ll CERTIFICATION OF MINUTES RELATING TO DEVELOPMENT DISTRICT NO. 4 Issuer: City of Hutchinson, Minnesota Governing Body: City Council Kind, date, time and place of meeting: a regular meeting held Julv 24 1984, at 7:30 o'clock p.M., in the City Hall. Members Present: Members Absent: Documents attached: Minutes of said meeting (pages): RESOLUTION NO. 7816 RESOLUTION RELATING TO DEVELOPMENT DISTRICT NO. 4; CALLING FOR A PUBLIC HEARING ON AN AMENDMENT TO THE DEVELOPMENT DISTRICT PROGRAM AND TAX INCREMENT FINANCING PLAN I, the undesigned, being the duly quly qualified and acting recording officer of the public corporation issuing the obligations referred to in the title of this certificate, certify that the documents attached hereto, as described above, have been carefully compared with the original records of said corporation in my legal custody from which they have been transcribed; that said documents are a correct and complete transcript of the minutes of a meeting of the governing body of said corporation, and correct and complete copies of all resolutions and other actions taken and of all documents approved by the governing body at said meeting,. so far as they relate to said obligations; and -that said meeting was duly held by the governing body at the time and place and was attended throughout by the members indicated above, pursuant to call and notice of such meeting given as required by law. WITNESS my hand officially as such recording officer this 25th day of Ju1y , 1984. (SEAL) gnature Gary D. Plotz, City Administrator Name and Title q-6S, • • Member resolution and moved its adoption: introduced the following RESOLUTION NO. 7816 RESOLUTION RELATING TO DEVELOPMENT DISTRICT NO. 4; CALLING FOR A PUBLIC HEARING ON AN AMENDMENT TO THE DEVELOPMENT PROGRAM AND TAX INCREMENT FINANCING PLAN BE IT RESOLVED by the City Council of the City of Hutchinson (the City) as follows: 1. Recitals. This Council by resolution adopted October 14, 1980, designated a development district pursuant to Minnesota Statutes, Chapter 472A and a tax increment financing district pursuant to Minnesota Statutes, Section 273.71 through 273.78. Both the development district and the tax increment financing district have been designated Development District No. 4 (the District). This Council has previously adopted a development district program (the Program) and a tax increment financing plan (the Plan) for the District. This Council by Resolution No. 7140 approved an amendment to the Program and the Plan following a public hearing thereon. 2. Proposed Project. The City has received a proposal from Frank Fay, a Minnesota resident, and F & T Joint Ventures, a Minnesota general partnership (the Developers), that the City finance certain public redevelopment costs in connection with the acquisition and redevelopment by the Developers of certain land located within the District (the Project). No portion of any of the public redevelopment costs of the City to be incurred in connection within the Project and no portion of the principal of, premium, if any, and interest on any bonds issued by the City to finance such public redevelopment costs will be paid from tax increments to be derived by the City from the land in the District desig- nated as Area 4 in the Program and the Plan. This Council has been advised that in order to undertake the Project and to finance the City's share of the cost of the Project with tax increments derived from the District it is necessary to further amend the Program and the Plan and that prior to the further amendment of the Program and the Plan it is necessary to hold a public hearing on the proposed amendments. 3. Preparation of Amendment to Program and Plan. The City Administrator and City Attorney are hereby directed, in cooperation with Ehlers and Associates, Inc., to prepare an amendment to the Program and Plan relating to the Project. The proposed public redevelopment costs to be paid by the City in connection with the Project shall be described in 0 0 such amendment. Such public redevelopment costs are proposed by the Developers to include the cost of the purchase of the land located at 6 Franklin Street North, 4 Main Street South, 40 Washington Avenue and [insert address of other parcels]. The land located at 6 Franklin Street North is proposed to be sold to Frank Fay, who will construct on such land a building to be leased to the City and used by the City as a police station, and the land located at 4 Main Street South, 40 Washington Avenue West and is proposed to be sold to F & T Joint Ventures, which will renovate the existing buildings located at 4 Main Street South and 40 Washington Avenue West to convert them for use as a commercial and residential facility and will demolish the existing structure on and use such site as a parking lot for the commercial and residential facilities. 4. Public Hearing. A public hearing on the proposal to amend the Program and the Plan to provide that the City may undertake the Project and finance its share of the cost of the Project through the use of tax increments to be derived from the District is hereby called and shall be held on , 1984, at o'clock M. at the City Hall and the City Administrator is hereby authorized and directed to cause notice of the public hearing to be published once not less than 10 nor more than 30 days prior to the hearing in a newspaper of general circulation in the City. The notice of the public hearing shall be in substantially the following form: -2- NOTICE OF PUBLIC IiEARING NOTICE IS HEREBY GIVEN that the Hutchinson City Council will meet on , 1984, at o'clock .M., at the City Hall in Hutchinson, Minnesota to hold a public hearing on a proposed amendment to the development district program and tax increment financing plan previously established by the City for a development district and tax increment financing district, both designated as Development District No. 4 (the "District "). The proposed amendment provides for the undertaking by the City and the financing through the use of tax increments to be derived from the District the City's share of the cost of the purchase of land located at 6 Franklin Street North in the City, which land is proposed to be sold by the City to Frank Fay, a Minnesota resident, who will construct on such land a building to be leased to the City and used by the City as a police station, and the City's share of the cost of the purchase of land located at 4 Main Street South, 40 Washington Avenue West and in the City, which land is proposed to be sold by the City to F & T Joint Ventures, a Minnesota general partner- ship, which will renovate the existing buildings located at 4 Main Street South and 40 Washington Avenue West for a commercial and residential facility and will demolish an existing structure on for use as a parking lot for the commercial and residential facilities. All persons wishing to be heard on the proposed amendments to the development district program and tax increment financing plan for the District are requested to appear at the public hearing. Dated: , 1984. BY ORDER OF THE CITY COUNCIL By /s/ Gary D. Plotz City Administrator -3- Attest: Adopted this 24th day of July , 1984. Mayor City Administrator The motion for the adoption of the foregoing resolution was duly seconded by Member and upon vote being taken thereon the following voted in favor thereof: and the following voted against the same: whereupon the resolution was declared duly passed and adopted and was signed by the Mayor which signature was attested by the City Administrator. -4- ' ff 2) 587 -5151 14 ITY QF �i UT CHIAISON WASHINGTON AVENUE WEST CHINSON, MINN. 55350 M E M 0 DATE: July 19th, 1984 TO: Mayor and City Council FROM: Director of Engineering RE: CCBA Wastewater Treatment Process I have reviewed the above- referenced process, Dr. Harrison discussed at the last meeting, with RCM staff. Without engineering data for the CCBA process, the following information is submitted: Base Construction Required - $ 6,092 000 CCBA Process - Based on a design flow of 7,600,000 M.G.D - $ 7,600,000* Sub -Total - $13,692,000 Contingencies, Engineering, Legal, Administration, Land and Interest - $ 5,129,000 Total Estimated Construction Cost - $18,821,000 A report, as I outlined at the last meeting, is expected to cost $10,000.00, and a resolution approving same is requested. To complete said report, the following data collection will be'made: 1. Contact Dr. Harrison & Robert Smith for data or where to obtain same. 2. Complete analysis of system data and components. 3. Complete cost data for equipment and cost for installation. 4. Confirm availability of clay deposit in McLeod County with soils Engineers. 5. Complete study of size of plant to determine land area needed. 6. Complete study of annual operating and maintenance costs. 7. Other miscellaneous data needed. f-d. t CCBA Wastewater Treatment Process July 19th, 1984 Page 2 At this point in time, it is anticipated that the present site and expanded area of Tartan Park will not fulfill the City's needs for the next 40 years. Attached for cost comparison is Table 18 of the Facilities Plan. * This cost figure is based on Dr. Harrison's statement that plant cost for his process is $1.00 per gallon of sewage treated. MVP /pv Marlow V. Priebe Director of Engineering • • �y Table 18. Oxidation ditch facility at a new site: Alternative I CAPITAL SALVAGE ITEM COST, $ COST, $ Construction Contingencies (10 %) 1,382,000 - -- Engineering, Legal do Administration (15 %) 2,073,000 - -- Land a 5,000 per acre 250,000 452,000 Interest During Construction (i = 8.125 %)a 1,424,000 - -- TOTAL ESTIMATED CONSTRUCTION COST 18,952,000 3,818,000 a Construction time assumed to be 2 years. VII -3 Relief Sewers 542,000 271,000 -; Pump Station and Forcemain 1,443,000 221,000 Preliminary Treatment 288,000 58,000 Flow Equalization 463,000 43,000 Fine Screening 272,000 49,000 Oxidation Ditch 3,562,000 1,122,000 Final Clarification 1,050,000 268,000 j Intermediate Pumping 391,000 70,000 J Filtration 911,000 258,000 Ch lorinat ion -Dech to rin at ion 219,000 70,000 Sludge Thickening 267,000 33,000 Aerobic Digestion 682,000 212,000 Sludge Dewatering 759,000 36,000 Sludge Transport and Application 109,000 --- s Outfall Sewer 142,000 71,000 Yard Piping 248,000 124,000 Administration - Maintenance Building 352,000 176,000 Controls and Instrumentation 1,124,000 - -- Site Electrical 368,000 184,000 Mechanical - HVAC 298,000 - -- Site Preparation 200,000 100,000 Mobilization 133,000 SUBTOTAL 13,823,000 3,366,000 Construction Contingencies (10 %) 1,382,000 - -- Engineering, Legal do Administration (15 %) 2,073,000 - -- Land a 5,000 per acre 250,000 452,000 Interest During Construction (i = 8.125 %)a 1,424,000 - -- TOTAL ESTIMATED CONSTRUCTION COST 18,952,000 3,818,000 a Construction time assumed to be 2 years. VII -3 ACT O1 /./ ""�'lowzc ACT #2 ACT $3 ACT 64 Facility Rent Ticket Comm. Box Office Treasury Fee Ticket Sellers Adn. Taxes Other Tax /Licenses: Insurance ASCAP /BMI Ticket Printing Doormen /Users Stage Hands Loaders Spot /Operators Policemen Firemen CC,-fy Staffing Local Aelp Drug Help HUTCHINSON CIVIC ARENA Lease Agreement - ExhibitA ESTIMATE =z-1z7Cn /as S'U a tJ'a Sound & Lights Electrician Electrical Hookup Staging Forklift Piano /Tuner Organ /Tuner Lino /Car Travel Misc. Equipment Wardrobe /Screens Parking Clean Up Damage Travel Food /Catering Disc Jock /M.C. Joint Promoter Home Office Newspaper Aciv. Radio /T.V. Misc. � Scc✓ o2OO ESTIMATE �d 5� ,'Ppl 4 (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: _ July 19,1984 _ _ _ _ _. _ - TO: - Mayor. and Council- PROM- _ Ken_ Merrill, -Finance- Director. - -- __ SUBJECT: - interest-rate- on-1981 Bond_issme_ I am again placing Resolution #7752 on the agenda. This Resolution had been deferred at the May 22nd, 1984, meeting. Resolution #7752 sets the payment schedule and interest rate for the 1984 projects. While the City. may set the rate at any amount the Council wishes, the Resolution has a 1% over the 1984 Bond rate. Historically this rate has varied. but has always been more than the Bond rate (being as high as 2 %). Over the last several years, the rate has been 1% over the Bond issue rate. A 1% higher rate is based upon the delinquent history (approximately 1 %) and has been reviewed with Ehlers and Associates. The rate of 9.4% represents a very favorable rate to the property owner when compared to other loan rates. Of course, the lower the rate and with delinquency consideration, the difference would be made up by ad valoum taxes. W Iv' RESOLUTION NO. 7752 RESOLUTION SETTING INTEREST RATE AND PAYMENT SCHEDULE FOR ASSESSMENT ROLLS NIRIBERS 178, 179, 180, 181, 182, 183, 185, 186, 191, 192 AND 193 BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. THAT such adopted assessment rolls shall be payable in equal annual installments extending over a period of ten (10) years, the first of the install- ments to be payable on or before the 1st day of January, 1985, and shall bear interest at the rate of 9.4 percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on,the entire assessment from October 1st, 1984, until the 31st day of December, 1985. To each subsequent installment when due shall be added interest for one yeai "on all unpaid installments. 2. The owner of any property so assessed may, at any time prior to ce - tification of the assessment to the County Auditor, pay the whole of the assess- ment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by the 1st day of October, 1984; and-he may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to the 31st day of December, of the year in which such payment is made. Such payment must be made before October 10, or interest will be - charged through December 31, of the next succeeding year. 3. The Clerk shall forthwith transmit a certified duplicate of this assess- ment to the County Auditor to be extended on the proper tax lists of the County, and such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the City Council this day of 1984. ATTEST: Gary D. Plotz CSry Clerk RIN Robert H. Stearns Mayor 9._.. .. AMER" " - - gAT,3N OF MUSICIANS OF THE UN TEU 5'ATF ND CANADA \-v/m2RLFC B 1522 Demonbreun Nashville, TN 37203'Phone (615) 244 -1964 ` loC6i Numhe 2574g,eemem Number 12021 EXCLUSIVE AGENT FOR - 0 nevi - a.caa Whenever The Term "The Local Union" Is Used In This Contract, It Shall :Bean The Local Union Of The Federation With Jurisdic- tion Over The Territory In Which The Engagement Covered By This Contract Is To Be Performed. - - THIS CONTRACT for the personal services of musioans made this, A;ay 30, 19A - at Nashville. Tennessee between the undersigned employer thereinafter called the Employer I and Q musicians including the leader jheremafter called - Employee5_T Ind CAST : #62-1139676v LEA "THE. LOUISE SHCXIV" y, PATE: 09-02-84 2"3UR. t s CiIY- 5'PATEe ..i311i+�?iTiv3�v' N'I:VN. � - t i f PLACE OF PERFORMANCE: t: ICt iNS1t CIVIC MOB St3OtdPIMEi s) : 8: r r+1 GALL TIME/SOUND C EM: 4YPS,OF_SIM: � tT LENGTH: 60 Trd Wages agreed upon guaranteed rain or shine to be paid in CASH, CERTIFIED CHECK, MONEY ORDER or_, CASHIERS CHECK in U.S. DOLLARS fo leader or his representative UPON DEMAND as stated in method of payment. NO PERSONAL OR COMPANY CHECKS. - • r" - YY�ES AGRH UPON IN U.S. DOLLARS: ani-t=az x $9rCiJoii 0 PLUS $2,000.00 FOR` OiI D &No Li3I`3. DEPOSIT OF. $5,500 with ca; tract, DEPOSIT PAYABLE TO hicI2ID- :CLASS TALENT, INC. r .. a:,le to LWLSE MANDRELL upon deua:0 DAY Or' Sii7 : $5 , 700 . =. ' 4 00 CO { Rec. �/n.�,v�- By Cyt1t. THIS CONTRACT BECOMES VOID IF EMPLOYER FAILS TO SIGWAND RETURN SAME WITHIN 15 DAYS OF DATE ISSUED. 1. - BILLING: L. MANDREI.L is to racc�ive 1008 TOP 31111 1C in all adcrertieing in=lur ing, but not linite5 to neTeapapers, radio, pesters, TJ & tmrcuees. 3. ORDER OF PERFORMANCE: I'_ L. WNDREII Ls t e heaMiner, she is to close the snow, if not, She i5 t0 aapear'as the last act prior to in- cexTnission. 4 3. T.V. CLAUSE: L. 1-1ANDRELL xesArvas the right w car,ceal this enga3iarii:W by idlittan notification to the �..}rhy1��Vte � rA/O; Y �.S t.:3P 3� OayG Ili for t0 th? 4Oa- .1 --m.nt Tor. t_`i6 rxlrU0.,? of te1eVi.51@y,rM�ji2 J.CtUti'_t,,x7 %_-vaaa 1 :'W - _ -i I ef.7aaa' l:t, without recourse. - �:. 3L�Trees t0 �Oi7id? ? PIANO TUNER at Lie an-T Ce7ent be a- .ai:L— _ ablz at 1._ast three (3) hears prior to i tnc at ric a;.-;t to L. MANDRELL. S. SOU0 fir LIGHT REQUIREMENTS: Ely Tar _ :=tom =g i�— aa3a -Y c ..... -....tz� e La .7 cow plus, fo li lit :1F . �, . of Of yT S, at no 3t to LOULSE NULL. v ;L1 :r.cV,d_ E loalere and Uni :ris a. no ozzt to MUTTSE IRS -re is Z`CPRI(� - 7 ° iIC 'aal S. % ¢C O eHA_6 cctlV Z iii` OTHER ACTS Cdr SHOW: G.P.: De,'t•r . <1 t4orn dam equi,-alent held in escrow fund, a?rtact Aarty � sIXl, Ste' . A F af .~ -N%, New York, N.Y. Nkle LOCAL - _ ssfi LOUISE MANDRELL 257 CHRISTOPh'ER PEAK 257 IRV ..ice?:.. &TEPh'EN PRESTON 153 ~_ RICHARD KING 257 CLYDE N. PENCE 257 " ST''VEN H. LROGCN 257 KEITH MCGREGM 257 STEVE )30(80 253 ySCOTT D. LANE 2y�5�7[rC��,' r__'_e L — LanFi�til� {�[11.W.Aj]I ft. CREATION i�F:a -T n�ti�!' °„ 7W. 37203 w; :..•55350 Agent:%I'.4aLR F,2rJisitSON This contract does no, conclusively determine the person fribit o repwi and pay Qmploymentlaaes and similar employer leve /s under rulings of the V S i,te•ral Revenue Sery4e and �' some state agencies ir.' f ;tip ^I orovis ;n,I?s On Rev,-,rye Side . ,ire P.3rt Of This Contract) LE I-- FUzITHEP f I,' 1EED. ,- �r : 1 1. The agr"ment of t.�c to by pro. God, or any other ic a on!rcil 2. This contri ct corers ;; ss,; 0 P�c i" ccoiw,ct;tm with this cc.tt-act c.ily, any ra_ c. TV, or priessinterviews of &PP*Gfww"IW any ircilsom whatsoever must be by this z6i ncy pT;ar to shov, date. All iriterv'".s are to be press conference style. 3. Promoter - agrees to furnish at no charge to artist first den dressing rooms v.irb aaatdcal 01,1118175 for Show cast. 4, Promoter agrees to keep stage, back stage. and dressing rooms clear of ALL unautir crizecl personnel. 5. 0 this contract covers dates to be played in one of the Canadian provinces. contract valid only when it is accompanied by completed "application for entry of entertainers" form supplied by the Canadian Government. 6. No performance on the engagement she]', be recorded, reproduced or transmitted from the place of performance, in any manner or by any means whatsoever. in the absence of a specific written agreement with the Federation relating to and permitting such recording, reproduction or transmission. This prohibition shall not be subject to the arbitration provisions set forth in 8 below and the Federation me ' v enforce this prohibition in any court of competent Jurisdiction. 7. This contract, and the terms an? conditions contained herein. mac I,t rfrced by the Purchaser, and its agents, and by each musician who is a Party to ih., contract or whose name appears -ii tr, i o-7 %,hn has. in fact, performed the engagement scan: of each participating musician, contracted for Ltreiri called "participating muician(s)"), and i,.% i.-, P.- or agcntisl including the Locall:nion it s expressly understood ny the who are parties to this contract that neither the Fed-ration nor the L,,ral Union are parties to this cr,n:ra,,r r. any capacity except as expressly provided in 6 above and, therefore, that neither the Fed, ration nor the Local Uni,,n =halt I e liable for the performance or breach of any provision hereof. S. Resolution of controversies or claims. Any controversy or ciain, ari-ing o'it of or relating to this contract. or breach thereof, shall be submitted to arbitrann under one of the following pn,ctdurvs T, he select.d by the purchaser at the time that this contract is signed, by placing his or her initials ir. the box 2diacent :( the procedure selected. In the event that neither box is initialed, it will he presumed that the purchaser has chosen the moot ores lo,t forth in "B": A. (American Arbitration Association) Any controversy or claim ark rg <,ut of or relating to this contract, or breach thereof, shall be settled by aiHtn.tion in accordance with the Commvrci:, I Arl,.iration Rules of the American Arbitration Association, and judgment upon the Award rendered may be entered in any court hitting vuri,diction thereof. The cost of the arbitination e presentation of their own proceeding. except those costs personaliN incurred by the parties berme f,,r th' case, shall he shared equally by the Purchaser and the Signatory MusiciatilsI. IN WITNESS WHEREOF, the parties hereto have hereunto set their names and seals on the day and year first above wI . *ten. B. (Federation) Any controversy or claim arising out of or relating to this contract, or the breach thereof, shall be set by relating of the International Executive Board c n, arbitration in accordance with the Rules of Practice and Procedure V10, do (herein called "IEB"), which are in effect at the time any such controversy' or claim arises. All rulings i Imall, by the IEB in arbitration hereunder shall be final and binding upon the Purchaser and participating mul chaser or participating music an(s) or the agent of any participating musicirstitts), may bring an action to confirm, or to reduce to judgment, an arbitration award of the IEB only in the courts of the State of New York; and the Purchaser and participating musician(s) agree to submit to the jurisdiction of the appropriate courts of the State of New York for that purpose. This contract, and all arbitration proceedings conducted by the IEB hereunder, shall he governed by and enforced under the laws of the State of New York notwithstanding the forurn or jurisdiction in which an action concerning this con- tract may be brought. 9, A representative of the Local Union, or the Federation, shall have access to the place of engagement covered by this coAtract for purposes of communicating with the musician(s) performing the engagement and the Purchaser. 10. Pension: The engagement described herein is subject to contribution to the American Federation of Musicians' and Employers' Pension Welfare Fund (herein called "Pension Trust Fund") in the amount(O specified in the bylaws or price list of the Local Union (herein called "Pension Contribution"). The Purchaser is obligated to the Pension Trust Fund for the payment of the Pension Contribution, and upon payment by the Purchaser to the undersigned musician(s) of the compensation set forth in paragraph 4 above, in the manner set forth in paragraph 5 above, the Purchaser's obligation to the Pension Trust Fund shall be satisfied and the Purchaser's liability for the Pension Contribution shall cease. Upon such payment of compensation by the Purchaser to the undersigned musician(s), such musician(s) shall be obligated (jointly and severally) to make the Pension Contribution to the Pension Trust Fund and shall remit the Pension Contribution in such form and manner as may be required by the Board of Trustees of the Pension Trust Fund. The undersigned musician(s) agree to be bound by the Agreement and Declaration of Trust, as amended, pursuant to which the Pension Trust Fund was established and is operated. ADDITIONAL PROVISIONS: 11. SOUVENIRS: Louise Mandroll reserves the right for sell souvenirs, books, photos, record albums, tapes, t-shirts, and other show related souvenirs. No Louise Mandrell material may be sold by anyone else. 12. PARKING: Parking for three tour buses, two sound trucks, must be provided at the stage entrance at no Charge to artist. 13. SECURITY: Promoter agrees to furnish two uniformed security guards for the protection of the artist, plus security for vehicles, and the equipment. 14. No alcoholic beverages permitted backstage at anytime. 15. Name and number of the musicians maybe changed at Louise Mandrell's discretion. 16. LIGHTS: Minimum of4f Super Troupers with minimum of gets. ;L Requirements with LOUISE MANDRELL PROVIDING SOUND AND LIGHTS BUYER TO FURNISH LIGHTS: ;; 4 Super Troupers with array of Gels ELECTRICAL: Power: 200 amps 3 phase within 75 of stage STAGING: ,, if a-/ Preferable $&Wide *92�deep stage Momiot riser at stage tight 8'x 12'x stage height Steps. stage right and down stage Center STAGE HANDS: Four (4) CARLOADERS: Two (2) SPOTLIGHT OPERATORS. Y42 Four 44),x UP TIME: Six Hours (6 hrs.) L,JAD OUT: Two (2) Hours I'�' I - L ; ', 7T %01D. :. 01D. FRAME I R.iiooltlre 2 ftscci.. 3 Ro 1.. 4 Ros w R�l 6r% 6. Rosmlw spot GELS #825 P"k r 22 26 Rec W Rae ♦ .626 fi>sE R,. • 54 lawrxfar T I'�' I - L ; ', 7T %01D. :. 01D. FRAME I R.iiooltlre 2 ftscci.. 3 Ro 1.. 4 Ros w R�l 6r% 6. Rosmlw spot GELS #825 P"k r 22 26 Rec W Rae ♦ .626 fi>sE R,. • 54 lawrxfar 1 Agenda item for meeting 7/24/84 New Business: July 19, 1984 Request the City Administ -ator to determine the number of non - authorized miles put on city vehicle (police chiefs) During July- September 1983 (Note) The following is an apx accounting of the mileage. Please verify and /or amend as necessary... Mileage July - September 1983 12,663 Niles to & from FBI School apx - 3,000 Possible related /permissible travel apx - 1,540 (20 miles per day for 11 weeks) Apparent non - authorized miles = 8,093 Place a resonable value on whatever the mileage is determined to be: at .23 per mile = gas only = other = cost per mile as determined by the motor pool (for this car) Mayor & Council: I discussed this issue with former mayor DeMeyer 7/19/84. His discussion with Dean was limited to keeping this low -key for purposes of protecting his wife and family. Mr. DeMeyer stated at no time was any private use of the city car discussed or authorised ! As an elected official of this City, I cannot let this matter go unresolved. It appears the only miles authorized was for the FBI school. Whatever the excess mileage for Deads personal use and /or vacation must be determined, and reimbursement made to the City of Hutchinson. 0 6 TRAVEL E}TENSES Travel to and from the meeting, conference, and school will be paid in the least expensive manner. The cost of train, car or airfare will be paid based upon the least cost method. If air or train travel is used, expenses for taxi fare will be paid. Car rental will not be reimbursed unless required to conduct business of the City. When vehicle travel is necessaa a City owned vehicle shall be used if available and approved by the City Administrator and /or Finance Director. If a City vehicle is used, all direct expenses incurred will be reimbursed. The use of an individual's privately owned car will be reimbursed by the City based upon a mileage rate of 23c per mile using the most direct route. r 0 Out of State Conferences or Seminars All requests to attend out -of- state conferences shall be made during the preparation of the annual city budget. Frequency of attendance shall be limited to a once every- other -year oppor- tunity. In the event an additional "outstanding" conference or seminar presents itself, the Council may use its discretion in considering the request. The least cost method of determining travel reimbursement shall be paid on the basis of the most direct route from the person's work location to the destination and back. (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: July 24, 1984 TO: — — — 14ay-or-Le City-Co-uncil— — _ — — — FROM: — — — Water Billing Department — — — — SUBJECT: — — — Delinquent Ldater Accounts — — — — — — — Attached are the delinquent water accounts for the month of July. Recommend water service be discontinued on Monday, July 30, 1984 at noon. 2 -035- 0503 -071 Dennis Mc Cutchen 503 Second Ave. SW Hutchinson Mn 55350 503 Second Ave. SW 54.22 cc: Ralph Lundahl 920 Goebel Circle 2- 035 - 0505 -051 Tom Clabo 505 Second Ave. SW Hutchinson Mn 55350 505 Second Ave. SW 55.06 cc: Ralph Lundahl 920 Goebel Circle Promises to pay 7/27 2- 035 - 0549 -031 R. J. Pulley 549 Second Ave. SW Hutchinson Mn 55350 549 Second Avenue SW 83.54 Promises to pay 7/27 2- 070- 0565 -081 2 -090- 0638 -071 2- 315 -03,29 -001 David Norton George Helget Robert Amiot 565 Fourth Ave. SW 638 Fifth Ave. SW 329\��icle Drive Hutchinson Mn 55350 Hutchinson Mn 55350 Hutchinson Mn 55350 565 Fourth Ave. SW 638 Fifth Ave. SW 329 Circle Drive 62.40 58.91 6827 Promises to pay 8/01 Promises to pay 7/31 2- 350 - 0890 -051 2- 350 - 0895 -001 2 -470- 0715 -031 James Duhamel Thomas Gutor n E. Duesterhoeft 890 Dale Street Dale greet 715 Harrington Street Hutchinson Mn 55350 Hutch' Mn 55350 Hutchinson Mn 55350 890 Dale Street 895 ale Stree 715 Harrington Street 63.65 1 .58 91.69 Promises to pay 7/30 Promises to pay 8/10 2 -585- 0621 -081 - 620 -05 -031 2- 650- 0511 -011 Mrs. Ruth Pieh1 Ma Sc midt Kim Piehl 621 Juul Road 540 son Street 511 Linden Avenue Hutchinson Mn 55350, Hutc i on Mn 55350 Hutchinson Mn 55350 621 Juul Road 540 Lars 511 Linden Avenue 35.87 8 .10 46.43 2- 830 - 0607 -091 Mark Hanson 607 Roberts Road Hutchinson Mn 55350 607 Roberts Road 41.36 cc: Larry Bethke 974 Rolling Greens Lane 3 -280- 1303 -072 Ron Ronning Box 222 Silver Lake Mn 55381 1303 Campbell Lane 74.13 cc: James McClure 1301 Campbell Lane 2- 860 - 0344 -002 Krasen & Sons Hwy 15 North Hutchinson Mn 55350 344 School Road South 32.48 (90 days) Total: 91.36 3- 680 -0490 -082 Mike McCue Box 217 LaPoint WI 54850 490 Main Street 19.16 3 -840- 0964 -021 Rod Krasen 978 Rolling Greens Lane Hutchinson Mn 55350 964 Rolling Greens Lane 8.25 cc: Gary Ellis 964 Rolling Greens Lane i_ __ -- _. /, (61-) 587 -5151 - -- - 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: July 16th, 1984 TO: Mayor and City Council FROM: Director of Engineering RE: 1985 Public Works Projects To enable us to complete project hearings, plans and specifications, bidding, assessment hearings and award contracts according to the schedule we had for 1984 construction, the following time schedule is recommended: 1. On July 24, 1984 - Order Report. 2. On August 28, 1984 - Receive Report. 3. On August 28, 1984 - Set Hearing for Sept. 25, 1984. 4. On September 25, 1984 - Hold Hearing. 5. On October 9, 1984 - Approve Projects and Order Plans. 6. On November 13, 1984 - Approve Plans and Set Bid Date for Dec. 4, 1984. 7. On December 4, 1984 - Bid Opening. 8. On December 11, 1984 - Set Assessment Hearing for Jan. 8, 1985. 9. On January 8, 1985 - Hold Assessment Hearing. 10. Od February 12, 1985 - Approve Contracts. Proposed 1985 Projects are as follows: PROJECT NO. TYPE AND LOCATION COST 85 -01 -1 8" Watermain on Hassan St. from 1st Ave. N.E. to $ 28,000 1st Ave. S.E. 85 -01 -2 8" Watermain on Hassan St. from 2nd Ave. S.E. to $ 25,000 4th Ave. S.E. 85 -01 -3 12" Watermain on T.H. 22 from Oakland Ave. to 1600, $ 60,000 South 85 -01 -4 12" Loop Watermain from 12" at Hutch Technology to $ 35,000 Bluff St. 9 -A 1985 Public Works Projects July 16th, 1984 Page 2 85 -01 -5 12" Trunk 'datermain from Glen St. No. to Rouwe St. $ 38,750 on 5th Ave. N.W. 85 -01 -6 12" Trunk Watermain from Main St. No. to Glen St. $ 38,000 No. on 5th Ave. N.W. 85 -01 -7 Grading, Base and Surfacing of 6th Ave. S.E. from $ 48,000 Main St. to Jefferson St. 85 -01 -8 Grading, Base and Surfacing of Hassan St. from 6th $ 55,500 Ave. S.E. to Oakland Ave. 85 -01 -9 Grading, Base and Surfacing of 7th Ave. S.E. from $ 30,000 Main St. to Hassan St. 85 -01 -10 Grading, Base and Surfacing of Ivy Lane from 7th $ 33,000 Ave. S.E. to Oakland Ave. 85 -01 -11 Grading, Base and Surfacing of Franklin St. from $ 24,000 4th Ave. S.W. to 5th Ave. S.W. 85 -01 -12 Grading, Base and Surfacing of Glen St. from 3rd $ 48,000 Ave. S.W. to 5th Ave. S.W. 85 -01 -13 Grading, Base and Surfacing of 3rd Ave. S.W. from $ 24,000 Franklin St. to Glen St. 85 -01 -14 Grading, Base and Surfacing of Rouwe St. from 4th $ 55,000 Ave. N.W. to 5th Ave. N.W. 85 -01 -15 Grading, Base and Surfacing of Harrington St. from $ 36,000 Juul Road to 4th Ave. N.W. 85 -01 -16 Grading, Base and Surfacing of 7th Ave. N.W. from $ 58,000 School Road to Shady Ridge Road 85 -01 -17 Grading, Base and Surfacing of Rolling Oaks Lane $ 42,500 from School Road to West Termini 85 -01 -18 Surfacing of Oakwood Lane from Co. Rd. 12 to South $ 25,000 Termini 85 -01 -19 Grading, Base and Surfacing of School Road from $ 170,000 T.H. No. 7 to 7th Ave. N.W. 85 -01 -20 Grading, Base and Surfacing of 5th Ave. S.E. from $ 100,000 Main St. to Adams St. 85 -01 -21 Grading, Base and Storm Sewer on Hilltop Drive from $ 45,000 Michigan St. to Paul's Road 4 • 9 0 1985 Public Works Projects July 16th, 1984 Page 3 85 -01 -22 Grading, Base, Surfacing and Curb and Gutter on North High Drive from T.H. 15 to Maple St. 85 -01 -23 Grading, Base, Surfacing and Storm Sewer on 5th Ave. N.W. from Main St. to Kouwe St. 85 -01 -24 Street Overlay with Slurry Seal on Granite Mix Seal on Peterson Circle, Ash Street, Spruce Street, Northwoods Avenue, Maple Street, Oak Street, 10th Avenue N.E., Alan Street, Circle Drive, Harrington Street, Milwaukee Avenue, Water Street, 9th Avenue N.E., Lea Avenue, Lewis Avenue, Bradford Street. 85 -01 -25 Sidewalk Repair and Replacement Total Estimated Cost Sewer & Water Fund - $224,750 Assessable - $800,600 State Aid Fund - $158,000 County Fund - $115,000 City Cost - $385,400 MVP /pv cc: Ken Merrill Cal Rice $ 150,000 $ 295,000 $ 145,000 $ 75,000 $1,683,750 Marlow V. Priebe Director of Engineering RESOLUTI *RDERING PREPARATION OF REPORTo IMPROVEMENT PROJECT NO. 85 -01 -1 thru 85 -01 -25 RESOLUTION NO. 7806 WHEREAS, it is proposed to improve: PROJECT NO. TYPE AND LOCATION 85 -01 -1 Watermain & Appurtenances on Hassan St. from 1st Ave. N.E. to 1st Ave. S.E. 85 -01 -2 Watermain & Appurtenances on Hassan St. from 2nd Ave. S.E. to 4th Ave. S.E. 85 -01 -3 Watermain & Appurtenances on T.H. 22 from Oakland Ave. to 1600, South 85 -01 -4 12^ Loop Watermain & Appurtenances from 12^ at Hutch Technology to Bluff St. 85 -01 -5 Trunk Watermain & Appurtenances from Glen St. No. to Rouwe St. on 5th Ave. N.W. 85 -01 -6 Trunk Watermain & Appurtenances from Main St. No. to Glen St. No. on 5th Ave. N.W. 85 -01 -7 Grading, Base and Surfacing & Appurtenances of 6th Ave. S.E. from Main St. to Jefferson St. 85 -01 -8 Grading, Base and Surfacing & Appurtenances of Hassan St. from 6th Ave. S.E. to Oakland Ave. 85 -01 -9 Grading, Base and Surfacing & Appurtenances of 7th Ave. S.E. from Main St. to Hassan St. 85 -01 -10 Grading, Base and Surfacing & Appurtenances of Ivy Lane from 7th Ave. S.E. to Oakland Ave. 85 -01 -11 Grading, Base and Surfacing & Appurtenances of Franklin St. from 4th Ave. S.W. to 5th Ave. S.W. 85 -01 -12 Grading, Base and Surfacing & Appurtenances of Glen St. from 3rd Ave. S.W. to 5th Ave. S.W. 85 -01 -13 Grading, Base and Surfacing & Appurtenances of 3rd Ave. S.W. from Franklin St. to Glen St. 85 -01 -14 Grading, Base and Surfacing & Appurtenances of Rouwe St. from 4th Ave. N.W. to 5th Ave. N.W. 85 -01 -15 Grading, Base and Surfacing & Appurtenances of Harrington St. from Juul Road to 4th Ave. N.W. 85 -01 -16 Grading, Base and Surfacing & Appurtenances of 7th Ave. N.W. from School Road to Shady Ridge Road 85 -01 -17 Grading, Base and Surfacing & Appurtenances of Rolling Oaks Lane from School Road to West Termini Resolution No. Page 2 85 -01 -18 Surfacing & Appurtenances of Oakwood Lane from Co. Rd. 12 to South Termini 85 -01 -19 Grading, Base and Surfacing & Appurtenances of School Road from T.H. No. 7 to 7th Ave. N.W. 85 -01 -20 Grading, Base and Surfacing & Appurtenances of 5th Ave. S.E. from Main St. to Adams St. 85 -01 -21 Grading, Base and Storm Sewer & Appurtenances on Hilltop Drive from Michigan St. to Paul's Road 85 -01 -22 Grading, Base, Surfacing and Curb and Gutter & Appurtenances on North High Drive from T.H. 15 to Maple St. 85 -01 -23 Grading, Base, Surfacing and Storm Sewer & Appurtenances on 5th Ave. N.W. from Main St. to Rouwe St. 85 -01 -24 Street Overlay with Slurry Seal on Granite Mix Seal & Appurtenances on Peterson Circle, Ash Street, Spruce Street, Northwoods Avenue, Maple Street, Oak Street, 10th Avenue N.E., Alan Street, Circle Drive, Harrington Street, Milwaukee Avenue, Water Street, 9th Avenue N.E., Lea Avenue, Lewis Avenue, Bradford Street. 85 -01 -25 Sidewalk Repair and Replacement and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: That the proposed improvement be referred to Marlow V. Priebe for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Clerk v Adopted by the council this 24th day of July, 1984. Mayor APPLICAT AID AUTHORIZATION FOR DELAYAY.*iEQT OF TAX ON SPE L ASSESSMENTS FOR SENIOR CITI flS' HOiIESTEJID LAWS 1974, CHAPTER 206 STATE OF I•INPNESOTA ) County of Date / - /C — 191 To: Assessor of 61 C L F (-) D County, Minnesota 1, the undersigned, declare under penalties of perjury: That I reside at. 23 �:16 a% j k� ( V S.-L. . That I am not less than 65 years of age and that the date of ry birth is /a - % D - That I am the ormer of the property legally described as: h 0 'QTR That my interest in the ownership of the above property was acquired on D F �: 19 3%_ and is as follows: I. Sole ownership (Enter yes, if applicable) 2. Joint tenancy, held with 3. Other undivided interest '(Specify)- -- That on January 2, 19 or June 1, i9_ I owo-d and occupied the abcve property as my homastead and such occupancy began on 19 That the taxes for improvemants.on the special assessments duly adopted in ordinance by the G.4 L'meou cG! of N,, f�.wtaN l�Kw @eo - as of � 19 yk v.nich ave been allocated against the subject property r;ould.create a due personal hardship on my behalf and I respectfully request that payment be delayed and that such.taxes be so deferred for-the years 19 to 19 , Signed Owner is - - Clerk of the of - in UOunty, State of 1-tinnesota, do ereby certi y that the application of above named, has been duly reviewed and that in accord- ance with the minutes of officia record in said chambers was duly [] APPROVED or 0 DENTED as of 19 That in accordance with approval granted, that the taxes on the affiants subject property levied for annual collection in the amount of $ for the year(s) should be so deterred with interest at the annua r to of 11, until such time as it is deemed the applicant no longer qualifies or the property loses its eligibility. Dated 19 C erk or Authorized Deputy 0_'2. APPLICATION FOR DEFERRED SPECIAL ASSESSMENT BY PERSONS 65 YEARS OF AGE OR OLDER FOR WHOM IT WOULD BE A HARDSHIP TO MAKE PAYMENTS To the Mayor and Council, City of Hutchinson, State of Minnesota. am owner- occupant of the following described real estate situated in the City of Hutchinson. LEGAL OR TAXABLE DESCRIPTIONS 0 %7J 13 I K I am 65 years or older and do own and occupy above described real estate as my homestead. A special assessment in the amount of $ / 4 $ Z . 3 (p . has-been made commencing in the year with interest at the.rate of % for �SfCL3ke Cwt fie!! Ab :lB'D' Dial ^ect $3O(. - 9.74c aoW Pa v,n'w eu.d i4- �Pu..'2�ea arcv5. (Kind of Special Assessment) Such Apecial. assessment amount causes a hardship for me to make payment thereof. The following information will help substantiate my claim for deferral of special assessmentse MPN�1F1 J l y /'N", III r- 106-0 7-'�OP RP -&L EStR£F- ?RX .r S Annual income from all sources Cash assets Other assets Estimate Value of Residence Other Real or Personal Property Z $ I hereby request that above assessment of S 4 8 z•° lc be deferred as provided in Chapter 206, Laws 1974, 68th Legislature, Second Regular Session, M.S. 444.22 Through 444J4. I hereby declare that the foregoing statements are true and I /we make app- lication for deferral of special assessments as outlined herein. Applicant Date . 9 APPLICATION AND AUTHORIZATIM FOR DELAYED PAYMUIT OF TAX ON SPECIAL ASSESSMENTS FOR SEMOR CITIZEUS' HOMESTEAD LAWS 1974, CHAPTER 206 STATE OF MINNESOTA ) County of - %%� 6 , ; "�rrGt j Date 19 To: Assessor of 2 2 ;r County, Minnesota I, the undersigned, declare under penalties of perjury: That I reside at 63/ That I am not less than 65 years of age and that the That I am the owner of the property legally described O date of my birth is } 3 /1 as: //.�I_�- :9.12 - ^�'t Z,t C &Yr,0- 14-V. That my interest in the ownership of the above property was acquired on 19 1 and is as follows: 1. Sole ownership (Enter yes, 2. Joint tenancy, held with 3. Other undivided interest if applicable) That on January 2., 19 or June 1, 19 66 I or.ned and occupied the above property as my homestead and such occupancy. began on,3p That the taxes for improvements on the special assessments duly ad -pted in ordinance by the — � of - u � as of – e��1- � .2 3 19 which have been al ocated against the subject property would create undue personal.hardsh ; p on my beha f and I respectfully request that payent be delayed and that such taxes be so deferred for-the years 19_L�t_ to 19,C,my Al Signed n jr ,av Owner I, Clerk of the of in County,' State of Fiinnesota, do ereby cert1 y that the application of above na.ried, has been duly reviewed and that in accord- ance With the minutes of officia record in said chambers was duly Q APPROVED or(] DEWED as of 19 That in accordance with approval granted, that the taxes on the affiants subject property levied for annual collection in the amount•of $ for the year(s) , should be so deferred with .interest at the annua rT ate of until such trap as it is deemed the applicant no longer qualifies or the property loses its eligibility. Dated l9 (Clerk or Authorized Deputy 9 APPLICATION FOR DEFERRED SPECIAL ASSESSMENT BY PERSONS 65 YEARS OF AGE OR OLDER FOR WHOM IT WOULD BE A HARDSHIP TO MAKE PAYMENTS 1 To the (Mayor and Council,, City of Hutchinson, State of Minnesota. n, , am owner- occupant of the following described real estate situated in the City of Hutchinson. LEGAL OR. TAXABLE DESCRIPTIONt uH.iL i' _;z9 I am 65 years or older and do own and occupy above described real estate as MY homestead. A special assessment in the amount of has -been made commencing in the year with interest at the -rate of % for (Kind of Special Assessment) Such special assessment amount causes a hardship for me to make payment thereof. The following information -will help substantiate my claim for deferral of special assessmentst Annual income from all sources Cash assets Other assets Estimate Value of Residence Other Real or Personal Property $ M _ I hereby request that above assessment of $ 2j, be deferred as provided in Chapter 206, Laws 1974, 68th Legislature, Second Regular Session, M.S. 444.22 Through 444.24. I hereby declare that the foregoing statements are true and I /we make app- lication for deferral of special assessments as outlined herein. Applica t Date • t INAIRANCE CONSULTING SERVICES Date: July 24, 1984 To: Members of the City Council Ci y of utchinson, Minnesota From: D A. Tange, President D ange Company Subject: Employee Benefit Coverage Renewals effective August 1, 1984 I. Group Life Insurance: 189 CARVER S�AAPZ SID VACONIA, KNKF$OLA 55387 (612) 442 -5281 Current Insurer: Minnesota Mutual Life Insurance Company Last Year's Rate: $ .31 per month per $1,000 of insurance Proposed Rate - August 1, 1984: $ .31 per mo. /$1,000 Savings at Last Year's bidding: $1,323 for one year Recommendation: Renew at same rate as last year as offered II. Group Long Term Disability Insurance Current Insurer: Schools Insurance Fund (Firemans Fund Insurance Company) Last Year's Rate: .39% of payroll for non -law enforcement .67% of payroll for law enforcement Proposed Rate - August 1, 1984: Same as previous year Savings at Last Year's bidding: $1,617.12 for one year Recommendation: Renew at same rate as last year as offered Notes: Contacted Insurer by letter (see copy attached) and requested a reduction in rate since there have been no claims. Representative called me and said there would have to be more than one year without claims before a rate reduction would be granted. Since next lowest bid last year was 348 higher, I recommend the City accept renewal at same rates. III. Group Health Insurance Current Insurer: Blue Cross and Blue Shield of Minnesota Last Year's Rate: $59.77/mo. Single; $174.60/mo. Family 9 �' 0 Members of the City Council Page 2 0 Originally Proposed Rate - August 1, 1984: 58 increase $ 62.76/mo Single $183.33/mo Family Revised Proposed Rate after negotiation: No increase Same rates as last year Savings at Last Year's bidding: None didn't bid (Last year City accepted an 188 increase) Savings achieved by negotiation: $7,725.for one year Recommendation: Renew at same rate as last year as off Council should consider adding Physicians Aware to current program for a premium credit of $4,636.32 in the coming year. IV. Group Dental Insurance Current Insurer: Canada Life Last Year's Rate: $ 6.70 per month — Single $19.03 per month - Family Originally Proposed Rate - August 1, 1984: 308 increase $ 8.71 per month - Single $24.74 per month - Family Revised Proposed Rate after negotiation: 258 increase $ 8.38 per month - Single $23.79 per month - Family Total Annual Expenditures: 8 -1 -82 to 8 -1 -83 $18,725 8 -1 -83 to 8 -1 -84 $17,542 (publically bid and better plan) originally proposed 8 -1 -84 $22,805 revised proposed 8 -1 -84 $21,930 Increase: current rates to revised proposed rates:$ 4,388 Savings at Last Year's bidding: $1,139 for one year Recommendation: No firm reccomendation; Encourage discussion of whether or not to hold public bidding. Additional Considerations: 1. I feel that a 208 increase in rate may have been justified based on loss experience. 2 • • Members of the City Council Page 3 2. Additional cost of holding public bidding for Group Dental estimated at $500 plus time of City staff for needed assistence. 3. It is possible that savings will not be adequate to overcome costs of bidding. 4. Low bidder last year was Minnesota Indemnity, Inc. (part of Blue Cross) but their plan was a scheduled plan and not in compliance with the specifications, but I understand this year that they can now offer a Usual & Customary plan as you are currently carrying. 5. The City of Hutchinson "s credibility can be damaged in the eyes of Insurance Companies if they bid too often (ie: every year) but the City's credibility can also be damaged by accepting rate increases too easily with a fear of exercising their perogative to publically bid. 6. The reports from City Staff indicate general satisfaction with claims service. 3 1; 17MINNESOTA MUTUAL LIFE June 7, 1984 City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 RE: GROUP LIFE POLICY #744692 Gentlemen: • Minnesota Mutual Life Center 400 North Robert Street St. Paul, Minnesota 55101 612129 8-3500 J1 1N''•84 RECF�v By 'D _1 s. The average premium rate for the year August 1, 1984 to July 1, 1985 is $.31 monthly per thousand dollars of life insurance, including $.04 for Accidental Death 6 Dismemberment Benefits. We appreciate the opportunity to serve you through this insurance program, Sincerely, Tracy Dietrich Rate and Billing Clerk Employer Plans TD:ch cc: 16 -3761 17 -3782 Corr. File 17 -3693 Fv serliceS Schools Insurance Fund National insurance Services of Wisconsin, Inc. Administrators of Schools Insurance Fund 12300 West Center Street \lihvaukee, Wisconsin 53222 Telephone 1414) 258 -8814 Nationwide toll free: 1800558 -4353 1t'isamsin toll free: 1800- 242 -2178 May 27, 1984 Mr. Kenneth B. Merrill City Accountant City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 RE: Policy Number: 1190 Long -Term Disability Insurance Renewal Dear tar. Merrill: 0 We wish to thank the City of Hutchinson for their participation in our Long -Term Disability Program which renews on August 1, 1984, at a rate of .39% (Non -Law Enforcement Employees) and .67A (Law Enforcement Employees) for Policy 1190. Because your rates are largely predicated on the experience of our overall pool, there is no increase projected for the next year. In the event that your District would reevaluate your Long -Term Disability program, your rates would be reviewed based on your group's experience and current census data available at that time. If you have any questions regarding this, please contact me. Sincerely,• / Mark D. Bradley LTD Specialist MDB:Is cc: Phil Stewart 0 9A., ?Z;¢ comfax INSURANCE COMCCIN6 $ERCICE$ Mr. Mark D. Bradley National Insurance Services Schools Insurance Fund 12300 West Center Street Milwaukee, Wisconsin 53222 189 CAMER $C ARE $m VACONIA, AWWJOEA 55387 (612) 442 -5281 Subject: City of Hutchinson, Minnesota Policy number: 11900 Long Term Disability \Insurance Renewal Dear Mr. Bradley, I am writing to you on behalf of the City of Hutchinson as their Insurance Consultant with respect to your letter dated May 27, 1984 to Mr. Kenneth B. Merrill. To clear up any confusion, I was formally an employee of Risk Control, Inc. and worked with the City of Hutchinson in that capacity. I have now started my own company, D. A. Tange Company, and have been retained by the City of Hutchinson for the coming year beginning June 1, 1984. Your letter to Mr. Merrill stated that the renewal rates for the long term disability of the City of Hutchinson will remain the same as they were before. It is my understanding that there has been no losses under this program in the past year and it is also my understanding that rates for long term disability have been declining somewhat. I don't believe that it is the City of Hutchinson "s desire to rebid this coverage this year, however, I would appreciate it if you would reevaluate your decision about the renewal rates for the City of Hutchinson and perhaps in light of their excellent claims experience consider an adjustment downward in their premium rates to reflect this good experience. I would appreciate hearing from you reguarding this matter no later than June 25, 1984. Thank you in advance for your attention to this matter. Sincerely, D. A. Tange Company by: Dwight A. Tange President cc: Mr. Gary D. Plotz City Administrator Hutchinson, Minnesota "h ( C(OSS, �I f:� . „,3 S "iefd 3535 Blue Cross Road P.O. Box 43560 St. Paul, Minnesota 55164 F . :v ice Center 30 north 7th Avenue P O. Box 1396 St. Cloud, V;rne >ota 56302 (612) 2538300 TO: City of Huto_:inson GROUP NO ,M 706 EFFECTIVE 08 Ol 84 #ea j0r..zene_•.nt (Day( (s'eah) o6 your g.toup te<U 6e: S utg Ce Famit y Ho.5p.i ta.0 E MedCcaC Weekly Tndernnity U (e Tom Rated 562, 6 _. Date P>tesented % `� — VTotithL --- CDay - ---T Physician AWARE 4183,33_ Duane Gsland Group Re;pte5entnt,ive 5 81 •- Q,iti�� 0 co>~'P4,ry INSURANCE CONSUCCING SERVICES June 29, 1984 Mr. Duane Osland Senior Account Executive Blue Cross and Blue Shield of Minnesota P. O. Box 306 Spicer, Minnesota 56288 Subject: City of Hutchinson, Minnesota Group Number GM 706 Dear Duane, 189 CARVER SQUARE SID MACONIA, MIMMESOCA 55387 (612) 442 -5281 1 tl I received from the City of Hutchinson a copy of your quoted renewal rates for the above mentioned group policy for the coming year effective August 1, 1984. The rates looked quite good to me and the Physicians Aware program generates a great deal of interest on my part. I would, however, appreciate it if you would send me the most current loss experience upon which this renewal rate was based. I presume the loss experience for the City must have been quite good last year and I would be interested to examine that before I give a recommendation to the City Council regarding this renewal. I am going to be out of town from Tuesday, July 2nd through Sunday, July 8th but if you could mail the requested loss history information to me I will examine it when I return on July 9th and forward my recommendation to the City Council very soon thereafter. Thank you for your attention to this matter and for your continued assistance in handling this account. Sincerely, D. A. Tange Company By: Dwight A. Tange President cc: Mr. Gary Plotz, City Administrator City of Hutchinson, Minnesota 37 Washington Avenue West Hutchinson, Minnesota 55350 Ll July 9, 1984 Pnvt- iSj V5 Mr. Fred Hack Bob Martin and Associates 1412 Soo Line Bldg. Minneapolis, MN 55402 RE: #38139 City of Hutchinson Dear Fred. Group Division Minnesota Group Office 950 Baker Building 706 Second Avenue South Minneapolis, Minnesota 55402 John T. Waterbury Group Representative (612) 370 -0969 )Y,'F !/y r-ev/ sr'd rurr t P 4.�d �f3ye As discussed, Canada Life is willing to modify our August 1, 1984 renewal on the above mentioned client. In an effort to reduce costs through the avoidance of bidding, and the improved experience from June 1 to July 6, 1984, Canada Life will reduce its renewal to 25%. The rates are as follows: Current Rate Renewal Rate Employee 6.70 8.38 Family 19.03 23.79 Fred, due to this benefit coming off a scheduled program, you know that the experience in the upcoming year will represent another $10,000 to $12,000 in paid claims. I believe that this is the absolute beat renewal that Canada Life can offer. Sincerely, John T. Waterbury JTW:jmb The Canada Life Assurance Company V �ryA l J Y 0 0 0* CANADA LIFE May 22, 1984 Ms. Joleen Runke Insurance Records Technician City of Hutchinson 37 Washington Avenue Hutchinson, Minnesota 55350 Re: City of Hutchinson Dental Renewal Rate - Contract #11.38139 Dear Joleen: Group Division Minnesota Group Office 950 Baker Building 706 Second Avenue South Minneapolis, Minnesota 55402 John T. Waterbury Group Representative (612) 370-0969 For your review, please find enclosed the renewal information for the City's dental plan with Canada Life. The renewal rate outlined below will be effective on August 1, 1984. These rates are being delivered to your 60 days in advance as per your request. In the information that follows, I have outlined for you how Canada Life arrived at the requested renewal figure. The rate reflects our best estimate of the premiums required to cover claims and expenses during the coming policy year. Since the City's contract is written on a fully pooled basis, underwriting gains or losses are not carried forward. For example, your plan is currently in an 81% loss ratio. In addition, Canada Life's expenses to run your group equal 28% of premium and the outstanding claims we are liable for are estimated to equal 11% of premium. As can be reviewed in exhibit 2, the claims experience for 1983 -1984 has been very poor in relation to the experience reported during 1980 through 1983. The plan's claims experience is the key element in establishing the renewal rates. I have briefly outlined below the key factors considered in preparing the renewal: 1. Paid Claims Claims that have been submitted and actually paid. 2. Incurred Claims Paid claims plus estimated claims incurred but not yet submitted to Canada Life or claims submitted but not yet processed. Notice on Exhibit #1 the presence of estimated claims incurred on the renewal calculation. Due to this benefit being in it's first year with Canada Life, there exists a time lag on claims that Canada Life is still liable for. The Canada Life Assurance Company 0 • May 22, 1984 Page 2 3. Inflation Currently dental costs at a rate of 8% a year. r� U in the metropolitan area are increasing 4. Insurance Company Expenses Canada Life's cost to administer your plan include premium taxes, claim administration, 1J.onklgM , salaries, commissions, claims reports, premium statements and premium accounting. The renewal rate reflects the combined impact of the above items. Exhibit #1 reviews the actual renewal calculations step by step. Note that the renewal formula calls for a 40% increase to the current rate. We will not require the full increase, but rather renew the plan with a 30% increase. I have compared the current rate with the renewal below: Current Rate Renewal Rate Employee $ 6.70 8 .0 q $ 8.71 Family $ 19.03 4a, �r5 $ 24.74 Exhibit #2 attached outlines the paid claims and premiums to date. This increase represents an annual increased premium of $5,030. Joleen, I believe we have presented a very good reasonable renewal. We appreciate your business and look forward to serving your needs in the coming policy year. Enclosed for your review are the paid claims listings to May 1, 1984 and our claims analysis report. This CAP Report identifies utilization levels by division and individual. If you have any additional questions, please feel free to contact me. Sincerely, )4r1p. . John T. Waterbury JTW:jj Enclosure cc: Fred Hack 12) 587 -5151 ME CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST ,d HUTCHINSON, MINN. 55350 TO: Mayor S City Council FROM: Mark C. Schnobrich, City Forester /Tree Board DATE: July 20, 1984 SUBJECT: Dutch Elm Disease Control by Root Graft Barrier Placements Disease spread through root grafts is the second most effective way of transmitting Dutch Elm disease. Root graft barriers placed between two trees is a very effective way of stopping this form of transmission. All the trees in Library Square have root graft barriors placed between them. That, along with injection, has been the determining factors in prolonging the�life of these trees. We have not lost an elm tree in Lib- rary Square since 1979. The Hutchinson Telephone Company has allowed us use of their vibratory plow for placement of these barriers. Their great cooperation in the past has allowed us to prolong the life of many a boulevard elm, much to the satisfaction of many residents. The Tree Board, therefore, recommends that the City Council allocate funds in the amount of $750 for placement of root graft barriers on both public and private pioperty. We currently have over 5,000 elms within Hutchinson. With a total of 45,000 trees, elms comprise a good portion of that population. An asset worth saving. klm 9�. 587.5151 AL-in--1111 CITY OF HUTCHINSON A37 WASHING TON A VENUE WES T HUTCHINSON, MINN. 55350 TO: Mayor and City Council FROM: Mark C. Schnobrich /Tree Board DATE: SUBJECT: July 20, 1984 Injection of Boulevard Elms for Dutch Elm Disease Control. In 1980, the city, with Federal Forest Service funds, injected Arbotec Fungicide into 31 selected elm trees along Main Street in Hutchinson. The duration of the chemical injection is three years, which means chemical protection no longer exists for these established trees. The success rate of the injection program has been outstanding. Ninety -four percent of the trees injected are still standing today. These trees are some of the first seen by travelers and residents alike when passing through our Main Street and business areas. For this reason the Hutchinson Tree Board recommends the City Council allocate funds for injection.of these elms. Business persons along with residents have shown interest in supporting the city financially in this project. The breakdown of expenses and a cost share program would be as follows: The city would provide equipment and personnel. The businesses/ residents would provide monetary support for chemical, deionized- water, manpower, and equipment. City /Business- Residents Costs Arbotec chemical $2,259.01 Manpower 1,282.80 DI water 459.40 Total: $4,001.21 City /Business- Residents 50/50 $2,000.60 City Parks, City Hall (costs paid 100% by city) Arbotec Manpower DI Water Total: $437.30 216.00 61.50 $714.80 Total Business /Residents Costs $2,000.60 Total City Costs $2,715.40 This expenditure would provide a protective injection of Arbotec Fungicide to 31 elms in a portion of town highly visible to both tourists, and resident alike. These trees are a valuable asset to our community, and would be greatly missed if lost. v -� 2) 587 -5151 CITY OF HU t CHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 TO: Mayor & City Council FROM: Tree Board DATE: July 20, 1984 SUBJECT: Highway 15 Expansion by Legion Park Turn The expansion of Highway 15 is to include renovation of the curve by Legion Park. This renovation causes a widening of the curve and the ad- dition of a median in the center of the curve. This widening results in the removal of 23 Hackberry trees currently on the boulevard. On June 6?h, 1984 I met with a representative of the Minnesota Depart- ment of Transportation, Landscape Unit. Together we evaluated the trees on the boulevard in question to be worth $37,060.80 (See attached sheet). Of the 23 trees, 21 were in excellent to good condition. With this in mind, the Hutchinson Tree Board recommends that the City Council of Hutchinson petition the Minnesota D.O.T. to not remove the 23 Hackberry trees because of the esthetic loss to our community it will generate. klm 9 -G 5 Table 1: Evaluationof Trees to be Removed on T.H. 15 (S.P. 4304 -31) in Hutchinson. MN Caliper at Transplantable DBH One Foot W /106" Spade Station (Outside Bark) (Outside Bark) Conditon Value(1) 1 No $ 2.015.41 1248 +90 LT 13.5" 15.7" Excellent 100% 2 No 1249 +26 LT 10.3 12.0 Excellent 100% 1,591.45 1 No 1249 +64 LT 9.5 10.8 Poor -20% 257.9f Yes 1249 +99 LT 9.2 10.6 Excel. /Good 90% 1,118.30 Yes 1250 +37 LT 9.8 11.1 Excellent 100% 1,362.52 6 No 1250 +74 LT 12.7 13.5 Excellent 100% 1,783.6: 7 Yes 1251 +50 LT 8.5 9.8 Excellent 100% 1,062.05 8 Na 1251 +87 LT 13.0 14.5 Excellent 100% 1,868.42 9 No 1252 +25 LT 13.0 14.2 Excellent 100% 1,868.42 10 No 1252 +63 LT 12.5 14.2 Excellent 100% 1,727.9C 11 No 1252 +97 LT 11.7 13.3 Excellent 100% 1,513.74 12 No 1253 +38 LT 14.7 16.8 Excellent 100% 2,389.65 13 No 1254 +10 LT 13.8 14.4 Excellent 100% 2,105.94 14 No 1254 +45 LT 11.5 13.0 Excellent 100% 1,462.49 15 No 1251 +78 RT 10.3 12.2 Excellent 100% 1,173.15 16 No 1251+46 RT 13.7 15.2 Excellent 100% 2,075.53 17 No 1251 +13 RT 11.2 13.0 Excellent 100% 1.387.16 18 No 1250 +82 RT 10.3 12.2 Good 802 938.5 19 No 1250 +50 RT 12.5 14.9 Excel. /Good 90% 1,555.11 20 No 1250 +19 RT_ 15.8 17.9 Excellent 100% 2,760.67 21 No 1249 +90 RT 12.0 14.5 Excellent 100% 1,592.45 22 -'Yea 1249 +56 RT 9.5 11.3 Good 80% 1.129.67 23 No 1248 +92 RT 22.9 23.8 Fair 401 2,319.65 Total $37,060.80 _1) Values determined using the Basic Formula Method found in Shade Tree Evaluation, Agricultural Extension Service. University of Minnesota, Extension Folder 445. Value = Cross Sectional Area x Cost /in2 x Species x Condition Class x Location Class Where: Species Class = 80% Hackberry Location Class = 80% Street Tree, Park Tree Cost /in2 = $22.00 /in2 Cross Sectional Area = Determined Using DBH or Caliper Condition Class = Noted in above Table i � r (612) 879-2311 yarcH" CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M C M O R A N D U M DATE- _ July 19, _19_84 TO: -Mayor- and Council- FROM: - Ken - Merril L, -Finance.- Director_ - ._ - -- - - - - - -- - - - - - SUBJCCT: - Sehior�itizen- Refuse Bate- A city policy allows, with Council approval, a reduced rate for refuse. Currently the rate.for senior citizens is $4.50 per quarter or $1.50 per month. The City is paying Junker Sanitation $6.90 per month. The difference between collection and payment is paid from the Water /Sewer Fund. Since the rate has not changed for many years, the Council is asked to review this rate and if deemed necessary to increase the rate. We currently has 90 people on the senior citizen rate. To qualify for the rate, a person must sign a form stating their income is $5,000.00 or less per year. 9 -Zl (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: _ July 19, 1984 TO Mayor- and Council_ FROM: Ker1 Merrill Finance Director SUBJECT: Funding of Storm Sewer_Extension_ (84-02—Part II) Project 84 -02, which is the Council approved storm sewer project on Glen Street, will cost an estimated $5,000.00. The funds for this project should come from a Bond Issue as the project wi11 be eventually assessed to the benefiting properties and is a Change Order of Project 84 -02. Due to the dollar amount and interest we have earned on the Bonds, the funding should come from the 1984 Special Assessment Bond Fund. 0 (672) 879 -2,411 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: _Jelly 19, 1984— TO: _ -Mayor -and-Council- FROM: _- Kenneth -Merr-ill, Finance Directgr-_ SUBJECT: -foplc machine repla_cemenS..- The City presently has an A B Dick offset press and a 3107 Xerox copy machine, both of which the City owns. The offset equipment has proven to be a costly operating machine and cannot produce the copy quality necessary or desired. i Our 3107 has produced a quality copy over the past 6 years, but seems to be having more frequent problems. Upon request the Xerox Company has proposed lease purchase on 2 machines giving a trade in consideration for our 3107 and a 2 machine discount. A lease purchase arrangement would be for 5 years plus full maintenance agreement. At the end of the 5 years, the machines would be owned by the City of Hutchinson. The second machine would be placed upstairs and be for our longer runs and would be also used to collate our Council and Planning Commission packets. A bonus would be to save many steps for the staff upstairs. There is money in the 1984 Budget for this arrangement. Our estimated cost for the 1985 year would be about $8000. This would be an increase of $1700. over last years cost. Maintenance cost for our present machine is increasing plus we will realize a savings in labor costs. Our A B Dick machine would be offered for sale and if not sold would be placed at the next city auction. J (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: _ -July_ 19, 1984- TO' Mayor - and Council- - -- rROM: Ken Merrill, Finance Director SUBJECT: Pa)ii*g -Agent - change - £ox 1-981-City of- Hutchinson Bonds Northern Trust Co. of Chicago, Ill, has been the paying agent for the 1981 Bond issue, has requested First National Bank of Chicago become the paying agent for this issue. Jerome Gilligan has prepared the Resolution which allows for this change of paying agent. It would be the request of the Council to pass this Resolution. q - _L? 510 NORTH CENTRAL LIFE TOWER 495 MINNESOTA STREET ST. PAUL,MINNESOTA 55101 (612) 227 -809 P. O. BOX 848 3,010 FIRST NATIONAL BANK BUILDING ROCHESTER, MINNESOTA 55903 (507) 288 -3156 312 FIRST NATIONAL BANK BUILDING WAT ATA, MINNESOTA 55391 (612)475 -0373 DORSEY & WHITNEY A Fartnerehlp Including Prdemix,al Gb P"00na 2200 FIRST BANK PLACE EAST MINNEAPOLIS, MINNESOTA 55402 (612) 340-2600 TELEX= 29-0605 TELECOPIER:( &2)340-2868 JEROME P. GILLIGAN (612) 340 -2962 July 18, 1984 Mr. Kenneth Merrill City Treasurer City of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 Re: Appointment of Successor Paying Agent for 1981 Bonds Dear Ken: 201 DAVIDSON BUILDING 8 THIRD STREET NORTH GREAT FALLS, MONTANA 59401 (406)7 -3632 SUITE 675 NORTH 1600 M STREET N. W- WASHINGTON, D. C.20036 (202) 955-1065 30 RUE LA BOETIE 75008 PARIS, FRANCE Oil 331 562 32 50 Enclosed are five copies of a form of resolution of the Hutchinson City Council to be considered at its meeting on July 24th accepting the resignation of The Northern Trust Company as paying agent for the City's 1981 Bonds and appointing The First National Bank of Chicago as the successor paying agent. In addition, the resolution contains a form of notice to be published in Commercial West. Please review the resolution and call me with any questions or comments you may have. Once the resolution has been adopted, I will arrange for the publication of the notice in Commercial West. JPG:cmn Enclosures r v 6 1 Yours trul , ro P. Gil iga • I -,11 ,� 0 CERTIFICATION OF MINUTES RELATING TO $1,370,000 IMPROVEMENT BONDS OF 1981 $1,250,000 PARKING IMPROVEMENT BONDS $730,000 GENERAL OBLIGATION FIRE HALL BONDS Issuer: City of Hutchinson, Minnesota Governing Body: City Council Kind, date, time and place of meeting: A regular meeting, held on July 24, 1984, at 7:30 o'clock P.M., at the City Hall. Members present: Members absent: Documents attached: Minutes of said meeting (pages): RESOLUTION NO. 7807 RESOLUTION RELATING TO $1,370,000 IMPROVEMENT BONDS OF 1981, $1,250,000 PARKING IMPROVEMENT BONDS AND $730,000 GENERAL OBLIGATION FIRE HALL BONDS, ALL DATED AS OF AUGUST 1, 1981; APPOINTING A SUCCESSOR PAYING AGENT THEREFOR I, the undersigned, being the duly qualified and acting administrator of the City of Hutchinson, Minnesota (the "City ") certify that attached hereto is a true and complete copy of a resolution adopted by the City Council at a meeting duly called and held on July 24, 1984; and that the meeting was duly held by the City Council at the time and place and was attended throughout by the members indicated above, pursuant to call and notice of such meeting given as required by law. WITNESS my hand officially as such recording officer and the seal of the City this day of July, 1984. (SEAL) Signature Gary D. Plotz, City Administrator Name and Title Member resolution and moved its adoption: introduced the following RESOLUTION NO. 7807 RESOLUTION RELATING TO $1,370,000 IMPROVEMENT BONDS OF 1981, $1,250,000 PARKING IMPROVEMENT BONDS AND $730,000 GENERAL OBLIGATION FIRE HALL BONDS, ALL DATED AS OF AUGUST 1, 1981; APPOINTING A SUCCESSOR PAYING AGENT THEREFOR BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota (the "City ") as follows: 1. The City has issued its Improvement Bonds of 1981 in the original principal amount of $1,370,000, its Parking Improvement Bonds in the original principal amount of $1,250,000 and its General Obligation Fire Hall Bonds in the original principal amount of $730,000, all dated as of August 1, 1981 (the "Bonds "). In connection with the issuance of the Bonds the the City Council appointed The Northern Trust Company ( "Northern "), in Chicago, Illinois, as paying agent for the Bonds. The City has now been informed by Northern that it wishes to resign as paying agent and Northern has requested that the City Council appoint The First National Bank of Chicago ( "First Chicago "), in Chicago, Illinois, as the successor paying agent for the Bonds. 2. The resignation of Northern as paying agent for the Bonds is hereby accepted. First Chicago is hereby appointed as the successor to Northern as paying agent for the Bonds effective as of the date of adoption of this resolu- tion. The Mayor and the City Administrator are hereby authorized and directed to enter into a paying agency contract with First Chicago pursuant to which the City will pay the usual and customary charges of said.paying agent for the receipt and disbursement of principal and interest moneys. The City Administrator is hereby authorized to cause the following notice of the appointment of First Chicago as successor paying agent for the Bonds to be published in Commercial West: 4. -2- 0 Y' 0 NOTICE OF APPOINTMENT OF SUCCESSOR PAYING AGENT NOTICE IS HEREBY GIVEN that the City Council of the City of Hutchinson, Minnesota (the "City ") has accepted the resignation of The Northern Trust Company, in Chicago, Illinois, as paying agent for the Improvement Bonds of 1981, the Parking Improvement Bonds and the General Obligation Fire Hall Bonds of the City, all dated as of August 1, 1981 ('the "Bonds "), and effective as of July 24, 1984, has appointed The First National Bank of Chicago, in Chicago, Illinois as the successor paying agent for the Bonds. Attest: Dated: July 24, 1984. BY ORDER OF THE CITY COUNCIL Gary D. Plotz City Administrator Adopted by the City Council on July 24, 1984. Mayor City Administrator The motion for the adoption of the foregoing resolution was duly seconded by Member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, and was signed by the Mayor and attested by the City Administrator. -3- (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M RATE: - -- July- 19,_1984 TO° Mayor— and — Council }FROM: -Yen—Merrill, Finance Director SUBJECT: Election - Three items for discussion are requested. 1. Changes in the State law now states for primary and general elections the office must be open to the citizens to get absentee ballots on the Saturday before the election from 1 -3 P.M. and on Monday from 5 -7 P.M. Because we are appointed,.the office will be opened. The question is would the Council want the office open for this City Special Election. The law is for only primary and general elections and does not address City special elections. 2. Our Charter requires the Council to meet within 5 days after an election to canvas the election results. A special meeting date must be set by the Council to canvas the city special election. 3. In 1984, the budget contains money to acquire additional machines for elections. Because of some changes which may occur next year, I would request the $5500. be reserved and the matter be reviewed in 1985. 9 --jl 0 Minutes RutcTuesday,PlJulyn17, 1984 FOR FOR YOUR INFORMATION i 1. CALL *TO ORDER Tne meeting was called to order by Chairman Larry Homo at 7:30 P.M., with the following members present: Marlin Torgerson, Elsa Young, Don Erickson, Shu -Mei Hwang, and Chairman Homo. Members absent: Thomas Lyke and Roland Ebent. Also present: Director of Engineering Marlow Priebe, Building Official Homer Pittman and Fire Marshal George Field. 2. MINUTES The minutes of the regular meeting dated Tuesday, June 19, 1984, were approved as presented on a motion by Mr. Torgerson. Seconded by Mr. Erickson, the motion carried unanimously. 3. PUBLIC HEARINGS (Chairman Homo noted that he had been requested to begin with agenda item 3e. T°.,ere being no objection, Chairman Homo proceeded with 3e.) (e) CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE #464 - SECTION 9 Chairman Homo opened the public hearing at 7:31 P.M. with the reading of publication #3279 as published in the Hutchinson Leader on Thursday, July 5, 1984. The request is for an amendment to Zoning Ordinance #464 - Section 9, regarding minimum lot area per dwelling unit, front and sideyard setbacks as follows: Zone R -3, 2b. Minimum lot area per dwelling unit shall be 2,200 square feet; Zone R -3, 3a. Front yard setback of building line to street shall be 25* up to 2 stories, 30' up to 2 1/2 stories, 35' up to 3 stories and 40, over 3 stories; Zone R -3, 3b. Side yard setback of building line to lot line shall be: each side 101 up to '2 stories, 120 up to 2 1/2 stories, 14, up to 3 stories and 16' over 3 stories. _. Director Priebe explained that the reason for the request was basically to provide more room between buildings for emergency vehicles and for aesthetic quality. Fire Marshal George Field noted that he supported the idea from the standpoint of access for emergency vehicles. 1 0 Planning Commission Minutes 7/17/84 k Mr. Richard Schmidtbauer was present to ask how much the proposal would change square feet per apartment. Director Priebe responded 400 square feet per dwelling unit. After discussion, Mr. Torgerson made a motion to close the hearing at 7:45 P.M. Seconded by Mrs. Young, the motion carried unanimously. Mr. Torgerson made a motion to recommend to City Council approval of the amendment as requested. Seconded by Mr. Erickson, the motion carried unanimously. (a) CONTINUATION OF SIGN VARIANCE REQUEST SUBMITTED BY S &L REHAB After discussion, Mr. Torgerson made a motion to table this item until after the sign ordinance had been reviewed. Seconded by Mrs. Young, the motion carried unanimously. (b) CONSIDERATION OF REQUEST FOR VACATION OF A PORTION OF HASSAN STREET AS SUBMITTED BY THE CITY Chairman Romo opened the public hearing at 7:45 P.M. with the reading of Publication 53277 as published in the Hutchinson Leader on Thursday, July 5 and Tuesday, July 10, 1984. The request is for the vacation of a portion of the west side of Hassan Street to allow the proposed expansion of the Library. The existing west entrance of the building will remain, but the main entrance and drop -off area will be along Hassan Street. It is in this area that the sidewalk will be extended into what is now diagonal parking area. After discussion, Mr. Erickson made a motion to close the hearing at 7:47 P.M. Seconded by Mr. Torgerson, the motion carried unanimously. Mr. Erickson made a motion to recommend to City Council approval of the vacation of a portion. of Hassan Street as requested. Seconded by Mr. Torgerson, the motion carried unanimously. (c) CONSIDERATION OF A REQUEST FOR A CONDITIONAL USE'PERMIT AS SUBMITTED BY MARVIN WILLHITE Chairman Roma, opened the public hearing at 7:47 P.M. with the reading of Publication 53281 as published in the Hutchinson Leader on Thursday, July 5, 1984. 2 0 • Y Planning Commission Minutes ` 7/17/84 The request is for a conditional use permit to allow the moving in of a house onto an empty lot located on High Street. Mr. Willhite was present to explain that the house is located on a farm where he now lives. After moving the house, he intends to do some remodeling as well as add a garage. He intends to rent out the lower level and live in the upper level of the house. It was indicated that placement of the house would meet all setback requirements and off street parking will be provided. Following discussion, Mr. Torgerson made a motion to close the hearing at 7:55 P.M. Seconded by Mr. Erickson, the motion carried unanimously. Mr. Torgerson made a motion to recommend to City Council approval of the Conditional Use Permit as requested. Seconded by Mrs. Young, the motion carried unanimously. (d) CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE 6464 SECTION 8.03 Chairtan Romo opened the public hearing at 7:57 P.M. with the reading of publication 63278 as published in the Hutchinson Leader on Thursday, July 5, 1984. The request is for an addition to Zoning Ordinance 6464 Section 8.03, R -2 Multiple Family District, under Conditional permitted uses that reads "Licensed Boarding Houses ". Building Official Pittman explained that "licensed" referred to State licensure and that the addition would be for boarding houses for the elderly -- an alternative to nursing homes for those who cannot live alone. During the course of the discussion, it was suggested that "for the elderly" be added to clarify the intent of the addition. After discussion, Mr. Erickson made a motion to close the hearing at 8 :05 P.M. Seconded by Mr. Torgerson, the motion carried unani- mously. Mrs. Young made a motion to recommend to City Council approval of adding "Licensed Boarding Houses for the elderly" to Zoning Ordinance 6464, Section 8.03 as requested. Seconded by Mr. Hwang, the motion carried unanimously. (f) CONSIDERATION OF PRELIMINARY AND FINAL PLAT AS SUBMITTED BY ROBERT LUHMAN (WALLER'S SECOND ADDITION) Chairman Romo opened the public hearing at 8 :05 with the reading of publication 63280 as published in the Hutchinson Leader on Thursday, July 5, 1984. The request is for the preliminary and final platting of 5 lots to be known as WALLER'S SECOND ADDITION. Director Priebe explained that there would have to be an extension of utilities and there would be street construction to be looked at in the future. He noted a proposed upgrading of Waller Drive in 1958. 3 Planning Commission Minutes 7/17/84 Larry Anderson of 667 Bluff Street was present to ask what type of buildings would be put in the area. Director Priebe stated that he thought they were planning for 4 -unit apartment buildings. Mr. Art Brzmarzick of 677 Bluff Street stated that development of this plat would limit access to his back yard. It was determined that Mr. Krzmarzick would have to talk to the property owner about the possibility of continuing to use that area as access. Another neighbor had a question about assessments for the future street construction. After discussion, Mr. Torgerson made a motion to close the hearing at 8:23 P.M. Seconded by Mr. Erickson, the motion carried unanimously. Mr. Erickson made a motion to recommend to City Council approval of the preliminary and final plat as submitted. Seconded by Mr. Torgerson, the motion carried unanimously. 4. OLD BUSINESS a (a) DISCUSSION OF SIGN ORDINANCE Chairman Romo noted that after reviewing the sign ordinance, he felt that everything had been addressed except possibly the multistory business complex, such as the S & L Building. He felt that if there were a change, that's what should be addressed without changing the existing ordinance. A Director Priebe added that he felt the S & L Building could meet the sign ordinance and still have an effective sign. He further indicated that the problem may be between owner and tenants. Before they rent out a facility, it should be made clear what type of signs are allowed. Mr. Frank Fay (Main Street business) sited the example of the Madsen Building.. Their sign lists the tennant clearly, and in an attractive manner which conforms to the sign ordinance. After discussion it was the consensus of the Planning Commission that the sign ordinance remain as is. Chairman Romo noted that at the next regular meeting of the Planning Commission, the hearing on the S & L sign variance be completed. At that time, the Commission should also address the nonconforming sign that is already in existence. (b) CONSIDERATION OF FINAL PLAT SUBMITTED BY PAUL CLOUSE ( CLOUSE ADDITION) Director Priebe noted that the final plat for CLOUSE ADDITION had been submitted. It was the same as the preliminary plat that had already been submitted and approved. 0 4 0 0 • Planning Commission Minute$ " 7/17/84 Mr. Torgerson made a motion to recommend to City Council approval of the final plat as submitted. Seconded by Mrs. Young, the motion carried unanimously. 5. NEW BUSINESS (a) CONSIDERATION OF SKETCH PLAN SUBMITTED TO COUNTY BY DENNIS KAHL (PETERSON ESTATES) Director Priebe explained that a sketch plan had been submitted to the County and referred to the City as it is within the two mile radius of the City. The request is for a 5 lot plat in a cul de sac type of layout, located south on County Highway 25 (Jefferson Street). Director Priebe had sent a memo to the Planning Commission recommending that the sketch plan be rejected based,on a former recommendation made in October of 1982. At that time a two lot plat of Peterson's Estates had been approved with several restrictions as outlined in the memo. Director Priebe's main concern was the opportunity to get a street extension to County Road 25 south of Century Avenue -- in terms of long range planning for the City. Mr. Frank Fay was present to state that he had sold the property to Mr. Dave Johnson, Mr. Earling Hanson and Mr. Dennis Kahl, each of whom was also present. When they bought the property, they were not aware of the 1982 restrictions recommended by the City. They bought the property with the intention of each of them building a home on a lot and then selling the remaining two lots. The cul de sac arrangement was what they wanted in terms of privacy and the layout of the land. Director Priebe presented an alternate layout of four lots that would include the street to County Road 25. Upon reviewing it, both Mr. Johnson and Mr. Hanson stated that if they had to go with that layout as opposed to the cul de sac layout, they would probably build elsewhere. Discussion followed. Mr. Torgerson pointed out that a cul de sac is not quite as private as it would seem and it also poses a problem for emergency vehicles and snow removal. Mr. Fay noted that from a marketing point of view, a cul de sac is very appealing. He also noted that the Township would like to see the plat developed from the standpoint of tax revenues. It was brought out that by refusing development of the plat because of a road that might never go through anyhow, you were limiting the owners' rights. 5 Planning Commission Minutes 7/17/84 After further discussion, Chairman Romo called for comments from each of the Commission members. Mr. Torgerson stated that although he understood the need for long range planning, his overall feeling would be to go ahead with the approval of the sketch plan. Mrs. Young stated she understood how they (the property owners) felt. Even though long range planning is important, in this case she would recommend approval to City Council. Mr. Erickson stated that he had the same feelings about long range planning, but he is more concerned with protecting the planned "ring road ". He feels there could be other opportunities for getting a road to County Road 25, and would recommend approval of this sketch plan. Mr. Hwang stated he agreed with the other members and would recommend approval. Chairman Romo noted that he thought it was unfortunate that the property was purchased without knowledge of the 1982 City restrictions. He could not see letting the property sit undeveloped and would recommend approval. Mr. Hwang made a motion to recommend to City Council approval of the sketch plan as presented. Seconded by Mrs. Young, the motion carried unanimously. (b) CONSIDERATION OF PROPOSED ANNEXATION SUBMITTED BY BETHKE /MCDONALD Director of Engineering Priebe explained the proposed annexation. After discussion, Mr. Torgerson made a motion to recommend to City Council proceeding with the annexation as petitioned. Seconded by Mr. Erickson, the motion carried unanimously. 6. ADJOURNMENT There being no further business, Mr. Torgerson made a motion to adjourn the meeting. Seconded by Mr. Hwang, the motion carried unanimously and the meeting was adjourned at 9:20 P.M. L 6 M q(712) 587.5151 p C/) Y OF HU C!- INS ©N 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 R A N D D M DATE: July 18, 1984 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Vacation of a Portion of Hassan Street for Library Expansion Project Pursuant to Section 5.962 of Subdivision Ordinance No. 466, the Hutchinson Planning Commission is hereby submittting its findings of fact and recommendation with respect to the aforementioned request for vacation of a portion of Hassan Street. HISTORY At the regular meeting of the Planning Commission held on June 19, 1984, the Planning Commission set the public hearing for the vacation of a portion of Hassan Street to allow the Library expansion as proposed, by the City of Hutchinson. The public hearing was held at the regular meeting of the Planning Commission of July 17, 1984, at which time there was no one present who objected to the request. FINDINGS OF FACT 1. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, July 5, 1984 and Tuedsay, July 10, 19�. 2. The vacation is necessary to complete the Library expansion as proposed, with the main entrance being changed to the Hassan Street side. RECOMMENDATION It is the recommendation of the Planning Commission that the vacation of a portion of Hassan Street as requested, be granted. Respectfully submitted, Larry Romo, Chairman Hutchinson Planning Commission /Y"- : 4 (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: July 3, 1984 TO: /Mayor and City Council and Planning Commission - - - - - - - - - - - - - - - - - - - - FROM: Gary Plotz, City Administrator - - - - - - - - - - - - - - - - - - - - SUBJECTt Vacation of Right of Way for Library Expansion - - - - - - - - - - - - - - - - - - - - Public Hearing - July 17, 1984 7:30 P.M.- Planning Commission Attached is a map showing the proposed addition to the library. The area proposed to be vacated is a strip along the west side of Hassan Street between Washington Avenue and First Avenue SE. The dimensions of that portion of right -of -way to be vacated for building purposes varies: From six feet (4 feet for building, plus 2 feet for footings) on the N and S wings of the expansion - to 8 feet 8 inches (6 feet 8 inches for the building and 2 feet for the footings) in the center library entrance section. Although the existing west entrance of the building will remain, the primary entrance and drop -off area will be along Hassan Street -. Therefore, the sidewalk will be widened to 13 feet 6 inches and a drop off area 52.27 feet wide along Hassan Street and projecting out 16 feet from the proposed new curb line is planned. The new street width would be 58 feet including the area shown as diagonal parking. Presently the street width is 69 feet 6 inches. - Hopefully this will help to further explain the attached drawing and keep all parties informed. cc: Hutchinson Utilities Commission Telephone Company Crow River Cable Director of Maintenance Director of Engineering Director of Building Inspection Director of Fire Inspection Fire Chief Police Chief John'Rorngiebel Librg Building Chairman • v i f - - -... tom...... —Ldr'l 5YO.CCI LI ir - - - _�::. _ � "1 LIB• � V 1 h 11 I \� t SL, y. ti n M n 4y,i 6 `J M S4 n ^ F� 1 r�.•r' o FJ (612) 587-5151 ;'NarcK' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 E M 0 R A N D U M DATE: July 18, 1984 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Conditional Use Permit Submitted by Marvin Willhite Pursuant to Section 6.07, C5, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recom- mendation with respect to the aforementioned request for a conditional use permit. HISTORY On June 28, 1984, Marvin R. Willhite submitted a request for a conditional use permit to allow the moving in of an existing house onto property located on High Street. A public hearing was held at the regular meeting of the Planning Commission on July 17, 1984, at which time there was no one present who objected to the request. Director of Engineering Marlow Priebe noted that this involved splitting a lot without platting it and this could be addressed by the City Council when they consider the conditional use permit. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, July 5, 1984. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the afore- mentioned request be granted. Respectfully Submitted, Larry Roma, Chairman Hutchinson Planning Commission g _/y (612) 587 -5151 (CITY OF HUTCHlNSCiN 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: July 3rd, 1984 TO: P nning Commission .-Mayor and City Council FROM: Director of Engineering RE: Conditional Use Permit Miles Wilhite The proposed house to be placed on the property lying between High Street and; -" R.R. track in Block 16, N 1/2 City, would conform to the area and I recommend',;. approval. The property is subject to street grading, base surfacing and curb and gutter improvement presently being programmed for 1988. The property owner will-.be responsible for the installation of sanitary sewer and water service from the mains to the property line. The conveyance of the property must be approved by the City Council by resolution before services are installed and building permit is issued as per Ordinance No. 466, Section 1.70. MVP/PV Marlow V. Priebe Director of Engineering RESOLUTION NO. 7808 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07, C.5 OF ZONING ORDINANCE NO. 464 TO ALLOW MOVING A HOUSE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Mr. Marvin R. Willhite of Hector, Minnesota has made application to the City Council for a Conditional Use Permit under Section 6.07, C.5 of Zoning Ordi- nance No. 464 to allow the moving in of an existing house onto property located on High Street, with the following legal description: The southwesterly 60 feet of the following described tract, as measured abng the northwesterly line thereof: Beginning at the Northwest Corner of Block 16 in the townsite of Hutch- inson, North Half., thence Southwesterly, along the West boundary of said Block 16, for a distance of 266.2 feet; thence Southeasterly, parallel with the North line of said Block 16, for a distance of 258.84 feet, to the West Boundary line of Minnesota Western Railway Company; thence north- erly, along the West boundary line of the Minnesota Western Railway Com- pany right of way, 327.6 feet, to the North line of said Block 16; thence Northwesterly, along the North line of said Block 16, a distance of 68.5 feet to the place-of beginning. The above described tract being a part of the Lots 1 and 2 in Block 16 in the Townsite of Hutchinson, North Half. 2. The City Council has considered the recommendation of the Planning Com- mission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic condi- tions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause ser- ious traffic congestion nor hazards, nor will it seriously depreciate surround- ing property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted, based upon the findings set forth above. Adopted by the City Council this 24th day of July, 1984. ry D. Plotz City Clerk Robert H. Stearns Mayor 9� 587 -5151 %v Y OF � U �ClILSO{I W37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: July 18, 1984 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Amendment to the Zoning Ordinance No. 464 - Section Pursuant to Seotion 6.06 C1, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request. HISTORY During the course of the regular meeting of the Planning Commission in May of 1984, it was brought to the attention of the Planning Commission that there was no provision under R -2 for the type of boarding home that is recently becoming established for elderly persons who don't require a hospital or nursing home, yet can't live entirely by themselves. In June, the Planning Commission set the public hearing for July 17, 1984 to consider an addition to the R -2 requirements that would address this issue. The public hearing was held to consider amending Ordinance 4464, Section 8.03, R -2 Multiple Family District, by adding under conditional permitted used "licensed boarding houses ". After discussion, it was determined that "licensed boarding houses for the elderly" would clarify the intent of the Planning Commission. There was no one present who objected to the request. FINDINGS OF FACT 1. All procedural requirements for amendments to the zoning ordinance have been complied with. 2. Notice was published in the Hutchinson Leader on Thursday, July 5, 1984. 3. The proposal was deemed to be appropriate and in the best interest of the community. 9 -� RECOMMENDATION It is the recommendation of the Planning Commission that "licensed boarding houses for the elderly" be added to Ordinance 0464, Section 8.03 as requested. Respectfully submitted, Larry Romo, Chairman Hutchinson Planning Commission 0 (612) 587 -5151 CITY OF HU CHIl SON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: July 18, 1984 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Amendment to the Zoning Ordinance No. 464 - Section Pursuant to Section 6.06 C1, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendatiop with respect to the aforementioned request. HISTORY During the course of the regular meeting of the Planning Commission in May of 1984, it was brought to the attention of the Planning Commission that as more apartment buildings continue to go up in the City, consideration of front and sideyard setback requirements for multi -story buildings should be reviewed to provide better access between buildings for emergency vehicles and to improve the aesthetic look of apartment complexes (more green area). In June, the Planning Commission set the public hearing date for July 17, 1 084. The public hearing was held to consider amending Ordinance 0464, Section 9, as follows: Zone R -3, 2b. Minimum lot area per dwelling unit shall be 2,200 square feet; Zone R -3, 3a. Front yard setback of building line to street shall be 25' up to 2 stories, 30' up to 2 112 stories, 35' up to 3 stories and 40' over 3 stories; Zone R -3, 3b. Side yard setback of building line shall be: each side 10' up to 2 stories, 12' up to 2 112 stories, 14' up to 3 stories and 16, over 3 stories. FINDINGS OF FACT 1. All procedural requirements for amendments to the zoning ordinance have been complied with. 2. Notice was published in the Hutchinson Leader on Thursday, July 5, 1984. 3• The proposal was deemed to be appropriate and in the best interest of the community. 9 -p--� RECOMMENDATION It is the recommendation of the Planning Commission that the revision of Ordinance #464 Section 9, as listed above be approved. Respectfully submitted, Larry Romo, Chairman Hutchinson Planning Commission 0 1 • 587 -5151 /CITY OF HUTCf- INSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: July 18, 1984 T0: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Preliminary and Final Plat Waller's Second Addition Pursuant to Section 3.20 of Subdivision Ordinance No. 466, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a preliminary and final plat. HISTORY On July 2, 1984, an application was submitted by Robert Luhman for a preliminary and final plat to be known as Waller's Second Addition. A public hearing was held at the regular meeting of the Planning Commission on July 17, 1984. Mr. Art Krzmarzick of 677 Bluff Street was present to state that this plat would limit access to his back yard. FINDINGS OF FACT 1. The required application and plat maps were submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, July 5, 1984 RECOMMENDATION It is the recommendation of the Planning Commission that the requested Preliminary and Final Plat be approved as submitted. Respectfully submitted, Larry Romo, Chairman Hutchinson Planning Commission r16�21 587 -5151 TY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: July 13th, 1984 TO: Planning Commission VKayor and City Council FROM: Director of Engineering RE: Waller's Second Subdivision R E V I S E D I have reviewed the proposed plat and recommend approval of same, as a ^Preliminary and Finals' plat. The total plat is served by watermain, cost of which has been deferred. The amount of deferred watermain assessment is $6,210.45. Sanitary sewer is available for lots 4 and 5 and the cost of same has been deferred. The amount of deferred sanitary sewer assessment is $2,484.18. The extension of sanitary sewer for Lots 1, 2 and 3 can be programmed for 1985 construction. The curb and gutter and gravel base should be considered for 1986 construction. The street surfacing should be considered for 1988 construction. MVP/PV Marlow V. Priebe Director of Engineering RESOLUTION NO. 7809 RESOLUTION GIVING APPROVAL OF PRELIMINARY AND FINAL PLAT FOR WALLER'S SECOND ADDITION WHEREAS, Robert Luhman of Howard Lake, subdivider of the land proposed to be platted as Waller's Second Addition, has submitted his application for approval of the preliminary and final plat of said subdivision in the manner required for platting of land under the Hutchinson Ordinance Code, and all proceedings have been duly had thereunder, and WHEREAS, said plat is in all respects consistent with the City Plan and the regulations and requirements of the laws of the State of Minnesota and the ordi- nance of the City of Hutchinson and WHEREAS, said plat is situated upon the following described lands in McLeod County, Minnesota, to -wit: Lot "A ", except 75 feet X 155.90 feet and except 160.84 feet X 109.4 feet, Block 2 Waller's Subdivision, City of Hutchinson BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That said plat of Waller's Second Addition is hereby approved and accepted by the City as being in accord and conformity with all ordinances, City plans and regulations of the City of Hutchinson and the laws of the State of Minnesota, sub- ject to the parks and playground contribution being met and the appropriate sub- division agreement being drawn up. 2. That the City Clerk is hereby directed to file a certified copy of this resolution in the office of the County Recorder for their use as required by M.S.A. 462.358(3). BE IT FURTHER RESOLVED THAT such execution of the certification upon said plat by Mayor and City Clerk, as required, shall be conclusive showing of proper compliance therewith by the subdivider and City officials charged with duties above described and shall entitled such plat to.be placed on record forthwith without further formality. Adopted by the City Council this 24th day of July, 1984. ATTEST: Gary D. Plot City Clerk Robert H. Stearns Mayor 9R I 2) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: July 18, _1984 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Final Plat of CLOUSE ADDITION At the regular meeting of the Planning Commission on Tuesday, July 17, the final plat of CLOUSE ADDITION as submitted by Paul and Laura Clouse was reviewed. It is the recommendation of the Planning Commission that the aforementioned plat be approved as presented. 0 0 RESOLUTION NO. 7810 RESOLUTION GIVING APPROVAL OF FINAL PLAT FOR CLOUSE ADDITION WHEREAS, Paul Clouse of Litchfield, owner and subdivider of the land proposed to be platted as Clouse Addition, has submitted his application for approval of the final plat of said subdivision in the manner required for platting of land under the Hutchinson Ordinance Code, and all proceedings have been duly had there- under, and WHEREAS, said plat is in all respects consistent with the City Plan and the regulations and requirements of the laws of the State of Minnesota and the ordi- nance of the City of Hutchinson and WHEREAS, said plat is situated upon the following described lands in McLeod County, Minnesota, to -wit: That part of the Northeast Quarter of the Southeast Quarter of Section 2, Township 116 North, Range 30 West of the Fifth Principal Meridian, described as follows: Commencing at the northeast corner of said South- east Quarter; thence southerly, along the east line of said Southeast Quarter, a distance of 649.00 feet to the southeast corner of McDonald's Addition and the point of beginning of the land to be described; thence westerly, along the south line and along the westerly extension thereof, of McDonald Drive, as dedicated in McDonald's Addition, McDonald's Fifth Addition and in McDonald's Sixth Addition, a distance of 825.00 feet; thence southerly, parallel with said east line, a distance of 120.00 feet; thence easterly, parallel with said south line of McDonald Drive and its westerly extension, a distance of 825.00 feet to said east line; thence northerly, along said east line, a distance of 120.00 feet to the point of beginning. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That said plat of Clouse Addition is hereby approved and accepted by the City as being in accord and conformity with all ordinances, City plans and regulations of the City of Hutchinson and the laws of the State of Minnesota, subject to the parks and playground contribution being met and the appropriate subdivision agreement being drawn up. 2. That the City Clerk is hereby directed to file a certified copy of this resolution in the office of the County Recorder for their use as required by M.S.A. 462.358(3). BE IT FURTHER RESOLVED THAT such execution of the certification upon said plat by Mayor and City Clerk, as required, shall be conclusive showing of proper compliance therewith by the subdivider and City officials charged with duties above described and shall entitle such plat to be placed on record forthwith without further formality. 9A__ - RESOLUTION NO. 7810 PAGE 2 0 Adopted by the City Council this 24th day of July, 1984. ATTEST: ry D. Plotz City Clerk Robert H. Stearns Mayor )587 -5151 CITY OF f'UY CAUTLISON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: July 3rd, 1984 TO: Planning Commission ,Kayor and City Council FROM: Director of Engineering RE: Peterson's Estates Sketch Plant - Lot 2, Blk. 1 Section 7 Hassan Valley Township The Preliminary Plat of Peterson's Estates was approved by the City on October 19, 1982, subject to the following restrictions: 1. No future subdivisions should be permitted for either lot prior to annexation to City. 2. All future subdivisions should be in accordance with City subdivisions requirements. 3. All future subdivision should not be completed until feasible for City to provide sanitary sewer, water and storm sewer service. 4. Proposed street in Lot 2 should be extended to the west line of said lot, rather than a culdesac, inasmuch as, there is no street connection to County Road No. 25 south of Century Avenue. Based on prior City action and the fact this request does not conform, the Sketch Plan should be rejected, Marlow V. Priebe Director of Engineering MVP /pv cc: Ed Homan County Zoning Adm. 1!,`''"f 7' ;�((612) 879 - 2,111 I Y OF HUI CHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: July 18, 1984 TO: _City Council and Mayor _ _ _ _ _ _ _ _ _ _ _ _ FROM: Hutchinson Planning Commission _ _ _ _ _ _ _ _ _ SUBJECT: _SKETCH PLAN—AS—SUBMITTED TO COUNTY _(PETERSON ESTATES)_ _ At the regular meeting of the Planning Commission on Tuesday, July 17, 1984, the aforementioned sketch plan was reviewed. It is the recommendation of the Planning Commission to approve the sketch plan as presented. (612) 5875151 , ''" ;7HUTfH CiT y OF HU f CHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: July 18, 1984 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Petition for Annexation as Submitted by Loretta McDonald and Larry Bethke At the regular meeting of the Planning Commission on Tuesday, July 17, the proposed annexation submitted by McDonald /Bethke was reviewed. It is the recommendation of the Planning Commission that the aforementioned annexation be proceeded with as petitioned. (612) 587.5151 'k1m), CITY OF 1s UTCHITLISON W 7- 37 WASHINGTON AVENUE WEST NUTCHINSON, MINN, 55350 M E M 0 DATE: July 3rd, 1954 TO: Planning Commission ,,Nayor and City Council FROM: Director of Engineering RE: Annexation by Loretta McDonald 1. The area proposed for annexation is being considered for development starting in 1985. City sewer, water and storm sewer is available for extension into the area as platting and development proceed. All other City services, such as Police and Fire protection will be provided for the property. City gas and electric service is in the area and is assumed to be available for development of the property. I have contacted Mr. Roger Stearns in Lynn Township, whose property abuts on the South. He has no objection to the annexation. I recommend the annexation be approved. The present City Limits abuts on the North, East and West sides of the tract. Marlow V. Priebe Director of Engineering MVP /pv PETITION FOR ANNEXATION TO THE CITY COUNCIL OF HUTCHINSON, MINNESOTA �14 t? ^,:rsort i35- The undersigned petitioner(s) respectfully represents and states that he (they) is sole owner of the following described lands: Commencing at the NE corner of the SE 1/4 of Section -2; T116N, R30W, McLeod County, Minnesota; thence South along the East line of said Section 2, a distance of 649.00 feet; thence West, a distance of 1700.00 feet; thence North, a distance of 150.00 feet; thence West 260.00 feet to the point of beginning; thence continuing West, a distance of 740.00 feet; thence South to a point on the extension of the North line of "First Addition to Mary-view" said line being the North line of the Roger Stearns Property; thence Easterly along said North line of Roger Stearns 740 feet; thence North to the point of beginning. Containing 6.8 acres. And do respectfully request that said lands be annexed to and become part of and included in the corporate limits of the City of Hutchinson. Date: C — Signed: �_�O • y ) cA •n 1� 4 i) 1 t 1 i i 1 � •7 0 3 r •Si4`Y. �ap`��- • Y �, _. �"_. f 4w 'fir +i :�tpT+-Y id- ." "'i �y..� LL _ }Y�' • y ) cA •n 1� 4 i) 1 t 1 i i 1 � •7 0 3 FeOPoSE0, A/vyBlA 1'0.0 6.&Ae z&- -s �E Ji A i - 1 —ti 1 1• w0�0 1)� �1j 1 •' :DD••173 • :0 1� I,- >1 • >D ) 2 o s i � �_ � • � t • i � y 4� � O t_- _ W• ! s u.00R =.D DRIVE_ FWST1A14 CITY LIMITS PR6PO5FO 196 4 AVuFY 9;licA' $f 76,2E7-2-A %V%pe"U"LP 6 /.z 9 /d.� 0 — ___ROAD r FeOPoSE0, A/vyBlA 1'0.0 6.&Ae z&- -s �E Ji A i - 1 —ti 1 1• w0�0 1)� �1j 1 •' :DD••173 • :0 1� I,- >1 • >D ) 2 o s i � �_ � • � t • i � y 4� � O t_- _ W• ! s u.00R =.D DRIVE_ FWST1A14 CITY LIMITS PR6PO5FO 196 4 AVuFY 9;licA' $f 76,2E7-2-A %V%pe"U"LP 6 /.z 9 /d.� 0 — ___ROAD 0 0 RESOLUTION NO. 7811 REQUEST FOR ANNEXATION WHEREAS, the following described property is urban in character and adjoins the City of Hutchinson, and WHEREAS, the City Council of the City of Hutchinson hereby requests the described property to be annexed to the City of Hutchinson, and WHEREAS, authority to effect such annexation is vested in the City, NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: THAT, annexation of the following tract be put into effect: Commencing at the NE corner of the SE 1/4 of Section 2, T116N, R30W, McLeod County, Minnesota; thence South along the East line of said Section 2, a distance of 649.00 feet; thence West, a distance of 1700.00 feet; thence North, a distance of 150.00 feet; thence West 260.00 feet to the point of beginning; thence continuing West, a dis- tance of 740.00 feet; thence South to a point on the extension of the North line of "First Addition to Maryview" said line being the North line of the Roger Stearns Property; thence Easterly along said North line of Roger Stearns 740 feet; thence North to the point of beginning. Containing 6.8 acres. Adopted by the City Council this 24th day of July, 1984. Robert H. Stearns Mayor ATTEST: Gary D. Plotz City Clerk q - ,t. 0 RESOLUTION NO. -LU RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 197 Project No. 84 -04 WHEREAS, cost has been determined for the improvement of First Avenue N.E. from Hassan Street West to Alley by the construction of Sanitary Sewer Main, Sewer and Water Services and Appurtenances, and the bid price for such improvement is $4,701.00, and the expenses incurred or to be incurred in the making of such improvement amount to $1,175.25, so that the 'total cost of the improvement will be $5,876.25. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON,- MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $3,481.181 and the portion of the cost to be assessed against benefited property owners is declared to be $2,395.07. 2. The City Clerk, with the assistance of the City Engineer, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 3. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 24th day of July, 1984. Mayor City Clerk /O RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT RESOLUTION NO. "/f2/ ASSESSMENT ROLL NO. 197 Project No. 84 -04 WHEREAS, by a resolution passed by the Council on the 24th day of July, 1984, the City Clerk was directed to prepare a proposed assessment of the cost of improving First Avenue N.E. from Hassan Street West to Alley by the construction of Sanitary Sewer Main, Sewer and Water Services and Appurtenances, AND WHEREAS, the Clerk, has notified the Council that such proposed assessment has been completed and filed in his office for public inspection, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the 14th day of August, 1984, in the Council Chambers at City Hall at 8 :00 P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such assessment. 2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearings. Adopted by the Council this 24th day of July, 1984. City Clerk k Mayor RESOLUTION NO. �+�q RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 198 Project No. 84 -05 WHEREAS, cost has been determined for the improvement of Franklin Street from Second Avenue S.W. to First Avenue S.W. by the construction of Grading, Gravel Base, Bituminous Base, Bituminous Wear Course, Curb and Gutter and Appurtenances, and the bid price for such improvement is $41,900.50, and the expenses incurred or to be incurred in the making of such improvement amount to $10,475.12, so that the total cost of the improvement will be $52,375.62. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared io be $33,689.70, and the portion of the cost to be assessed against benefited property owners is declared to be $18,685.92. 2. The City Clerk, with the assistance of the City Engineer, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 3. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 24th day of July, 1984. Mayor City Clerk RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT RESOLUTION NO. ASSESSMENT ROLL N0. 198 Project No. 84 -05 WHEREAS, by a resolution passed by the Council on the 24th day of July, 1984, the City Clerk was directed to prepare a proposed assessment of the cost of improving Franklin Street from Second Avenue S. W. to First Avenue S.W. by the construction of Grading, Gravel Base, Bituminous Base, Bituminous Wear Course, Curb and Gutter and Appurtenances, AND WHEREAS, the Clerk, has notified the Council that such proposed assessment has been completed and filed in his office for public inspection, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the 14th day of August, 1984, in the Council Chambers at City Hall at 8 :00 P.M. tc pass upon such proposed assessment and at such time and place all persons owning property affected by such assessment. 2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearings. City E. Adopted by the Council this 24th day of July, 1984. s • • A' RESOLUTION NO. =o - RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 199 Project No. 84 -07 WHEREAS, cost has been determined for the improvement of School Road from Seventh Avenue to the North Line of the Plat by the construction of Sanitary Sewer, Watermain, Storm Sewer, Gravel Base and Appurtenances, and the bid price for such improvement is $381484.75, and the expenses incurred or to be incurred in the making of such improvement amount to $92621.18, so that the total cost of the improvement will be $48,105.93. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $$ =0 - -, and the portion of the cost to be assessed against benefited property owners is declared to be $48,105.93. 2. The City Clerk, with the assistance of the City Engineer, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 3. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 24th day of July, 1984. Mayor City Clerk RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT RESOLUTION NO. 1IL9 ASSESSMENT ROLL NO. 199 Project No. 84 -07 WHEREAS, by a resolution passed by the Council on the 24th day of July, 1984, the City Clerk was directed to prepare a proposed assessment of the cost of improving School Road from Seventh Avenue to the North Line of the Plat by the construction of Sanitary Sewer, Watermain, Storm Sewer, Gravel Base and Appurtenances, AND WHEREAS, the Clerk, has notified the Council that such proposed assessment has been completed and filed in his office for public inspection, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the 14th day of August, 1984, in the Council Chambers at City Hall at 8 :00 P.M. tc pass upon such proposed assessment and at such time and place all persons owning property affected by such assessment. 2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearings. Adopted by the Council this 24th day of July, 1984. Mayor City Clerk J REGULAR COUNCIL MEETING WATER $ SEWER FUND *State Treasurer Soc. Sec. *State Treasurer PERA *Hutchinson Telephone phone service Central Garage Fund May repair jobs Central Mn. Com. Inc. repairs Canada Life Assurance Soc, July dental ins. Electric Motor Co. repairs Hutchinson Coop June gasoline Logis computer charges Mn. Valley Testing Lab. testing RCM Associates professional fees Firemans Fund - Schools Ins. July LTD ins. CENTRAL GARAGE FUND *State Treasurer Soc. Sec. *State Treasurer PERA Fenton Motors Inc. parts INT Automotives repairs Canada Life Assurance Soc. July dental ins. Mn. Tora Inc. parts Plowmans repairs Thomas Patco. Co. parts Ruffridge Johnson Equipment parts Firemans Fund - Schools Ins. July LTD ins. GENERAL FUND *Garth $ Elvirn Systma land purchase *U.S.Postmaster postage for meter *Mn. State Treasurer boat registration fees *Insurance Planners insurance coverage *Hutchinson Telephone Co. phone service *Mn. State Treasurer PERA *State Treasurer Soc. Sec. *Gametime 1 diamond space net *Commissioner of Revenue June arena sales tax *MN. State Treasurer boat registration fees Cal Rice soccer refund Betty Braun swimming refund Barb Kesky swimming refund Thomas Wall swimming refund Edna Harsha swimming refund Iola Henke shelter permit refund Greg Kohesh refund gas key Quinten Larson % safety boots James Weckman june gas pumped % $ 366.83 382.22 226.90 2749.84 39.90 139.91 120.00 610.16 537.28 68.00 4031.63 52.10 $ 9,324.77 $ 64.77 50.89 44.65 140.00 19.03 18.87 67.90 79.32 58.57 6j18 T-sn _-r9_ 8200.00 1680.00 165.00 7757.00 2676.57 3870.84 2624.20 4358.76 130.05 112.00 16.00 10.00 10.00 10.00 10.00 5.00 30.00 30.00 47.38 d -2- Amusement Business subscription 40.00 Al's Shirt Shop supplies 6.64 Beep Buffoon Clown Club clowns 30.00 Carneys Crow River Warehouse supplies 65.89 Dicks Skelly Towing Inc. repairs 10.00 Don's Lawn weed killer & fertilizer 285.00 Mn. Planning Assn. membership dues 100.00 Mn. Ice Arenas Assn. reservation fees 75.00 Mn CIE registration fees 250.00 Plants Sites $ Parks publication 685.00 State of Minnesota annexation fees 100.00 Security State Bank parts -Teply Equipment 43.30 T$M Services cleaning supplies 45.00 Water F, Sewer Fund principal 8 interest on note 15,733.00 The Stump Cutter stump removal 2366.50 Mn. Playground equipment 2173.50 Albrecht Oil Co. kerosene 6.48 Brinkman STudio film etc. 25.50 Central Garage May repair jobs 15,567.28 Cash Drawer N4 supplies 37.23 Central Mn. Communications repairs 158.90 Coast to Coast supplies 25.40 Co. Treasurer dl fees for county 138.00 Canada Life Assurance Soc July dental 1302.88 Dept. of Public Safety connect chgs. 40.00 Firemans Fund - Schools Ins. July LTD ins. 558.90 Hager Jewelry plaque 5.55 Hutch Com. Hospital bests $ laundry 36.30 Hutch Drug supplies 7.04 Hutch medical Center exam of Forcier 80.00 Hutch Fire $ Safety inspections 154.70. ICMA contribution 144.05 Kohesh Supplies equipment 1343.70 Law Enforcement Equipment Co. marking chalk 45.88 Logis computer charges 3230.49 Marco Bus Products repairs 55.88 Midland Lines % of fees 460.39 McGarvey Coffee police coffee 26.80 Homer Pittman SW Bldg. officials mtg. 17.92 Gary Plotz mileage 139.23 Peterson Bus Service 2 buses 3500.00 St. Paul Book $ Stationery supplies 86.40 Bob Stearns League reservation 10.00 James Schaefer 1/2 mo.comp. 962.50 Albrecht Oil Co. kerosene 6.75 Gopher Sign Co. signs 300.54 Hutch Utilities supplies & installations 1320.68 Mn. Toro Inc. parts 15.69 Thomas Patco. Co. parts 300.00 Zahl Equipment Inc. parts 388.26 Hutch Coop June gasoline 4399.65 $ 88,650.60 MUNICIPAL LIQUOR FUND Griggs Cooper 4 Co. wine $ liquor $ 2022.29 Ed Phillips 4 Sons wine F, liquor 1752.65 Quality Wine $ Spirits wine & liquor 1241.70 Griggs Cooper $ Co. mix 12.73 Ed Phillips $ Sons mix 21.31 State Treasurer Soc. Sec. 265.40 State Treasurer PERA 208.53 City of Hutchinson payroll 4506.04 Ed Phillips F, Sons. wine $ liquor 3237.22 Griggs Cooper 4 Co. wine $ liquor 2413.95 Twin City Wine Co. wine $ liquor 1730.29 Multi Co. Rodeo Assn. ad. 45.00 $ 17,457.11 1984 Bond Fund 1st National Bank of Chicago service fee only 29.75 X981 Bond Fund 1st National Bank of Mpls. public fund charges 12.00 1981 Parking Bonds Bennie Carlson contract payment 669.30 Erickson $ Templin balance on demolition of bldg. 900.00 Citizens Bank interest on 1970 Parking Bds. 175.00 1st National Bank interest $ principal on Bonds 10,525.00 league of minnesota citie July 18, 1984 TO: IDB Entitl ities FROM: Donald A. o � J13LI984 xEC IVM, FOR YOUR [HFORMAT[ON President Reagan'is expected to sign into law today the Tax Reform Act of 1984. This legislation enacts the much discussed limitations on municipal industrial development bonding authority. The Minnesota industrial development bond legislation Chapter 582 specifies that entitlement cities must have their industrial development bond entitlement amounts recertified after the Federal legislation is signed into law. Cities have 15 days beginning on July 19, 1984 to submit figures to the Department of Energy and Economic Development and DEED has 10 days to publish a recertified entitlement. As a practical matter the recertification should be simple. The Federal Act makes no basic changes in the coverage of the IDB cap which means that cities may submit the same figures as previously furnished to DEED for the original certification or entitlement cities. You may wish to bear in mind that the "transition rules" make the situation considerably easier, i.e., IDB inducement resolutions passed before June 19, 1984 (and the bonds issued before December 31, 1984) are exempt from the cap. But, cities wishing to retain entitlement status should submit figures for recertification. The DEED contact is Dick Nadeau (612) 297 -4398. At the League call Don Slater, Diane Loeffler, or the Research Department at (612) 227 -5600. DAS:mjk 1 E3 a e-s st. pa u!. m:nnesota 551 01 [61 23 227 -5600 C05CNOO 4 CITY Of HUTCHINSON 0 0 EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL FOR YOUR INFORMATION DATE July 18, 1984 NAME ADDRESS Cloresa Minge Hutchinson JOB TITLE Park concession stand worker SUPERVISED BY Bruce Ericson /John McRaith EMPLOYMENT STATUS X NEW EMPLOYEE OTHER: FULL TIME X PART TIME OR SEASONAL limited hours PAY RATE $3.35 COMMENTS THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL POLICY AND TO THE COUNCIL APPROVED SELECTION PROCESS. D ARTMENT HEAD A - PERSONNEL OORDINATOR i7 kM== --A CItY .• 00 EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL CITY Of HUTCHINSON FOR YOUR INFORMATION smog Arthur W. Kroeger JOB TITLE Bus Driver SUPERVISED BY Transit Coordinator DATE July 18, 1984 ADDRESS , R 1, Hutchinson EMPLOYMENT STATUS x NEW EMPLOYEE OTHER: FULL TIME X PART TIME OR SEASONAL PAY RATE 11 -3 COMMENTS Relief driver during vacation or other absences. Limited hours. Experienced school bus driver. THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL POLICY AND TO THE COUNCIL APPROVED SELECTION PROCESS, DEPARTMENT HEAD PERSONNEL COORDINATOR CIT�NISTR OR 0 i PIONEERLAND • LIBRARY SYSTEM Hq.: 410 West Fifth Street Willmar, MN 56201 Burton L Sundberg. Director DATE: July 10, 1984 TO: Governing Bodies of the Pioneerland Library System. FROM: Burton L. Sundberg, Director Phone No. 612/235 -3162 FOR YOUR INFORMATION Enclosed you will find the June treasurer's report, prepared too late to include with the agenda last week. In addition I wish to report that the library board, at their meeting last night, approved the 1985 proposed budget as previously revised by the finance committee. The share for each governing unit has not as yet been computed according to the formula in the agreement, but as soon as it is prepared we will send copies to you. The 1985 budget will be asking for an increase averaging 7.4% over 1984 from our local governing units, plus e 150 per capita payment for a "capital improvement fund for automation" which amount will be excluded from the local maintenance of effort requirement of the State of Minnesota. We will be sending copies of the proposed budget, with explanations, as soon as they are available -- hopefully before the end of July. 9Ut1984 RECEIVED sY BLS /ms j�e 1984 PIONEERLAND LIBRARY SYSTF Treasurer's Report Sue Nelson, Treasurer INCOME THIS MONTH YEAR TO DATE BUDGET Balance: $ 949324.66 1 ,3 0.2 • X18. $1 ,OfS 341.91 Receipts: State/Federal Aid 6,936.00 58,486.00 167,266.00 Big Stone County 59342.50 16,027.50 21,370.00 *Chippewa County 17,077.00 51,231.00 • 68,308.00 Kandiyohi County - 449206.00 88,412.00 McLeod County 191098.07 201409.54 57,962.00 Meeker County 26,295.00 56,547.00 Glencoe 159901.50 21,202.00 Graceville 1,778.00 39556.00 Hutchinson 23,147.00 469294.00 Litchfield 17,329.00 34,658.00 Ortonville 5,866.50 119733.00 Willmar 36,168.50 72,337.00 Appleton 49071.00 8,142.00 Benson 81080.00 169160.00 Bird Island 31210.50 6,421.00 *Dawson 41201.00 • 8,402.00 Kerkhoven 1, =682.00 3064.00 *Madison 4,888.50 • 99777.00 Renville 39493.50 69987.00 Cash Receipts 3,474.80 20,551.59 36,000.00 Gifts 500.58 11825.58 Interest 1,281.14 49524.30 5,000.00 Reimbursements (Local Gov't) *Chippewa County 7,439.75 22,319.25 • 299759.00 *Madison 1,576.00 • 3,152.00 *Dawson 29465.00 • 4,930.00 Other Reimbursements 201.50 10098.91 10,000.00 Other (KCWL) 946.00 Total Receipts: $ 669651.84 $4119278.67 $797,739.00 Glencoe Fund 79375.00 Contingency 39000.00 Implementation Grant (1983) TOTAL RECEIPTS & BALANCE: $1609976.50 $519,620.58 $8329114.00 (Implementation Grant spent in 1983) (3,848.00) $828,266.00 • Correction to balance on hand. Page 1 (OVER) PIONEERLAND LIBRARY SYSTEM Treasurer's Report (Continued) EXPENDITURESs _ MTO_ _ ___ YTD % OF E %P _ _ _ CURRENT_ EXPENDITURES EXPENDITURES TO EST BUDGET i ... ACCT GP.OUP.. __ _.. __ -_. 00..._..- - _. ..00 _._.___. ..002 ___ _ _OD LIBRARY PEPSO;<AL 5-- ,VICLS SALARIES A`IU eAUES HEALTH INSUP.ACCE RETIRE'IENT INSURANCE MATERIALS BOOKS - ADULT _500KS - CHILORFN GEtiEPAL REFEgENI;E PL'IO -ILC.�l _ PAMPNLFTS 8MM E 16R! FILMS VIDEO DISCS _VIDEO _TAPES _ _ AUDIO DISCS AND TAPES SLIDES AND FILM STRIPS MICROFORYS_ _ TA_LOGING CCU CHARGES CUM VENDOR CHARGES 6HICLES OPERATICN AND MAINTENANCE 46.366.43_ 273.475.51 __ _51.07;_,__5.35.500.00 l0k,000.00 INSURANCE 2,121.13 12,630.35 49.53% 25,5CD.00i _ AMORTIZATION 4,305.18 25,714.31 50.42; 51,000.00' ACCT GROU?... _52,794.74 311,820.17 50.95%____ 6129000.00 - DO 4,532.76 22,998.21 48.27; 47,645.00 4.442.72 1.356.24 _ _ 3,983.25- _28.45% -----14,000-00 61.49% 300.00 3.863.63 83.994 4,600.00 17,800.0 0 654.76 1.861.24 13.29; 14,OCC.OB . ADS AN0 LEGAL Kul!CES .00 3_.00 1.004 300.00 AUOITTNG _ 1.860.OD 3.740.50 _ 93.51% _ 4,000.00 BU ^_KKEEPI,:G .00 909.95 30.33% 3.000.00 __CDNTINJIYG EOUCATLOh __ _ Do--- 1.025.00 78.85% 1,300.00_ __ ACET GROUP... 00 12.88 4.29% 300.00 .00 .00 .DOZ 200.00 544.41 90.74% 600.00 _480.00 17.77 503.92 83.99% 600.00' ACCT GROUP... 9.201.53 39,445.99 43.51% 91.545.00 25.00 8.940.71 63.86%.000.00 201.40 4,845.23 60.57% ACCT GROUP... 226.40 13,785.94 62.66% _8.000.00 h ,000.00 OPERATICN AND MAINTENANCE 830.19 6,158.32 58.27% l0k,000.00 INSURANCE .00 1,038.06 103.81% 1,000.00 _ AMORTIZATION _ .DO 3.000.00 _ 100.00% 3,000.00 ACCT GROUP... 830.19 12,196.38 67.76% 18,000.00 OMY.UNICATION LINE L E ANO TERMINAL MAINTENANCE POSTAGE AN7 SHIPPINZi EQUIPMENT NEW EOUIPNf,%T A%Y EQUIPMENT EQUIPMENT MAINTENE'!CE _ EQUIPMENT _ RENTAL 845.92 5, L13.81 73.05% 7.000.00 .00 84.79 6.06% 1x400.00 716.28 3,751.04 41.69% 9,000.00 _ ACCT GROUP... 1.612.20 _ 8,949.64 _ 51.43% _ IT.400.00 .00 2.583.05 28.70% 4,000.00 - DO 987.81 98.78% 1.000.00 ' 207.43 4.442.72 74.05Z 6.000.00 55.78% 11106.86 61.49% 11800.00 _155.30 ACCT GROUP . . 362.73 9.120.44 51.242 17,800.0 0 ,HER _ _ _ - _ 106.95 2.089.03 27.31% _CUSTODIAL SUPPLIES A%:, c:OIP�ERT _ -,-S2--00- _ ----535.88 53_59% _ ----1 '1000. DO SUPPLIES AND PRINTING 957.49 12,832.95 $0.21% 16,000.DO PROMOTIC:AL A.11) 'KOGRAM:!Ir.0 69.12 249.42 24.94% 1.000.00 _ MILEAG? A140 MEETI:.G., - STAFF - - - -- - - -�- 351.98 _ _ 3,166.93 79.17% - - - 4.000.00 -- - - Y.ILEAGE A%r IIEFI`I 15. - TILSTEE i 587.52 2,231.15 55.78% 4.000.00 PROF. MEVbERSHIF'S IT'Lrr'LSI .00 465.00 100.00% 465.00 INSUFA'iLE .00 4,748.12 79.14% 6,000.00 . ADS AN0 LEGAL Kul!CES .00 _ 100.00_ AUOITTNG 11150.0f) _ _1_10.54_110.54% 1,975.00 _ 164.58% - _ 1,200.00 BU ^_KKEEPI,:G 225.00 1.491.3e 49.71% 3.00O.00 __CDNTINJIYG EOUCATLOh __ _ .00 .00 .00% 200.00 __ ACET GROUP... 3.403.11 Z7.806.37-75-.24% ,PECTAL GLENC iOE FRTENJS, 1983 _ _ _ _ - _ 106.95 2.089.03 27.31% 7,650.00 CONTINGENCY .00 1.952.04 '65.07% 3.000.00 ' GRANT, RINGS .00 15.93 .46% 3,500.00 GRANT _ _ •00 QR OOX •00 ACCT GROUP... 106.95 4.057.00 28.672 14.150.00 Ox. . TOTAL... 68.517.A5 427,161.93 51.54% 828,860.00 ENDING CASH BALANCE t 92,438.65 i 929438.63 Page 2 N 0 LITCHFIELD INDEPENDENT REVIEW FOR YOUR INFORMATION JULY 12, 1984 . (Continued from page 1) Mosquitoes` $10,000 a year it currently: spends, Hendrickson said. But - if the mosquitoes are on the rampage, youngsters wouldnk a w .;/ass a �v va��. d, mz^ - Cea n { n �! a, be able to egjpy, the eguipr meat. , u e. r ! 1 a . Is the city winning the ' battle? Hendrickson isn't sure. in-war on mosquitoes. The current process of bri- quette distribution and spray- - ing doesn't assure local citi BY Leanne %ear briquettes as we calculate will zees that they won't get bitten - Nobody tikes- them even - -do the job,',G -, +' t by,.mosquitoes, but chances th ough they only visit once a The briquettes dissolve and . -. are the small, noisy insects year. Everyone hes an opinion the killing chemicals which are would be much. more plentiful., about them an collectively... effective for 30 days. rise - to if the city'gave tip the fight., -; that opinion -is not ;good- And " the surface and "attack the the of the 'spots' around' - there isn't anyone who seems '' larvae. 'Your arm' gets sore town where people congregate to be able to do anything after a few days of throwing - to take advantage of pleasant lasting that will get rid of them ' out briquettes, ", Hendrickson summer nights is the VFW,, _ forever... a - . noted, 'but if they help do the softball field complex on the . But in Minnesota, in the 'suntmer, trick, it's worth it. ^_ - northeast side of town. Soft - talk: and thoughts ;- Hendrickson wagers , That ball players note that prior to , rum to the perennial uninvited through the use of the brf- dusk, the mosquito problem is visitor that hides in the bushes queues and spraying the city's _ minimal. by day and ' ventures out by fight is 80 percent effective. But by 9:00 or 9:30 p.m., night to attack any creature The figure sounds impressive when some games are just be• that isn't covered by a heavy until applied to a hypothetical ginning, the Insect repellant dose of insect repellant. situation. 1 spray cans come oat and the o- The mosquito the perva- If a six block area of the city air fills with a misty hale. - sive pest of summer - - -is here. contains a million buindng Judy Jones, who plays with But weary citizen -- -you who ' troopers and an Insecticide the league leading Anderson have swatted, sprayed and kips 80 percent of them, time Insurance slow pitch women's sworn against the buzzing in- are still 200,000 mosquitoes team, ;takes the problem in vaders --- be of optimistic left behind, Hendrickson e:- stride and like- many of her cheer. The war may not be plained. '' ' ' - '- - . 'fellow ballplayers; doesn't won, but the battles continue. "Some people think that seem to let the problem bug The man In charge of argon- spraying should be 100 per- her. bin& and Implementing the cent effective, but there is "While running the bases city of Litchfield'• fight nothing we can do about the one night," Judy said, "I against mosquitoes Is the head mosquitoes that move in from swallowed a mosquito and I of the Street and Parks areas outside the city limits," figured I got back the pint of Commission, Bob Hendrick- Hendrickson noted. . blood f had given up earlier." son- This season he asked the "A mosquito can travel She added that many of her city to approve a budget of anywhere from two blocks to teammates like to stop some - $6,000 for mosquito control. 15 miles on an air current after where for something cool to The amount was to be used it hatches," Hendrickson said, drink after a night on the play - for periodic spraying of the Hendrickson is a man who has ing field. But often they joke city by crews operating the city ' learned a great deal about the about stopping at the hospital owned spraying unit enemy during the past year. ' for a blood transfusion. . The sprayers can be seen . Another complicating factor , `'I guess if we want to be out around[own after sunset., One pis rain and Litchfield had - 'playing ball, we'll just have to night 'they spray east -west plenty of it in'the early days.of keep slapping," Judy added. streets and the next night June. Neither Hendrickson nor north -south streets. Approxi- "Those June ralw made for most members of the Litch- mately 10 gallons of insecti- troublesome times. There was field City Council have re- tide is used to cover the 3,640 just no way to stay ahead of ceived phone calls from irate, -acres of the city. -, � I the problem when It rained so badly bitten citizens. Council- , AfteAftending a mosquito often," Hendrickson said- ' - ' man Ron Ebnet, who is the control workshop sponsored by When Hendrickson's crew first of the city fathers to cap an insect spraying firm from first distributed the briquettes for increased mosquito control Illinois, Hendrickson found on May 18, they used 2,000 each spring, has no complaints that future battles with the small grey cubes. By June 18, about the fight. mosquitoes could be waged 6,000 were necessary since But one of the most im- ftom a new camp. many of the early ponds had s portant things Ebnet wants the Briquettes was the new swollen to cover many more t citizenry to understand is that in leading the brigade fa ' • *.. ' - ?', ( a `small bucket, a tare or-my word I Litchfield's war. Shaped like a acres. - Hendrickson - believes that „ other water collecting object in *charcoal briquette, the insect the only surefire way to eradi- a yard, can be used by mos- ` killing cubes, which are grey cate the enemy is from the air. quitoes as a breeding ground. -. in color, are made of an tn- Last year the state mounted a He noted that a tire with a secticide that destroys mos- defensive to halt the spread of small amount of water in It can quito larvae as it waits to batch i encephalitis carrying mosquit- yield as many mosquitoes as,a He in ponds of standing water. on and Hendrickson is can- much larger pond. ezplain- �Hendrkba requested aP vinced that such a statewide ed that water standing in 'a additional S3,OOO for the Ptah i' plan is the most effective. small area reaches an ideal chase of the briquettes and hi "We could do aerial spray- hatching temperature much 'directed a 000ple of his man M' leg here, but the cwt In pre. . faster than a pond. � , begin lobbing die smaB grey hibltive. We will Rely sped Like Hendrickson, Ebnet objects hrto pmdi of stao llug $10,000 to kip mosquitoes this appears to have done his water at 20 different locations year. Spraying hum the air homework. And local citizens around the city. would cost about 530,000." seem to have come to realize "Each briquette is effective The city could buy a con- that the mosquito is just one of over 100 square feet of water sidemble &=not of play- t life's minor irritations. Being surface, Headricksoa es- ground equipment for the .thick- skhined about the prob- plained. "We stand on the (Contksaed sn page 61 � mates it a little more shore and throw out as many tolerable.