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cp02-11-86 cHUTCH INSON CITY CALENDAR WEEK OF TO , 1986 WEDNESDAY -12- LINCOLN'S BIRTHDAY i') :09 A.M. - Directors Meetin, at City Hall 8:30 P.M. - Special Joint Meet- ing of City Council and Police Station Building Committee at Fire Station SUNDAY MONDAY TUDAY -9- -10- -ll- S N 0 - B R E A K ACTIVITIES 7:30 P.M. - City Council rlk ing at Citv [L,' ;. 7:30 P.M. - Charter Conuniss i Meeting at Fire Station THURSDAY FRIDAY SATURDAY -13- -14- ��,� -15- VALENTINE'S DAY ,%� IN _15- VACATION: 00, RALPH NEUMANN - Feb.'11 -25 ^ �, LE i 1 NT I IV m 9 , 10� �• j i AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL 46 TUESDAY, FEBRUARY 11, 1986 1. Call to Order - 7:30 P.M. 2. Invocation - Reverend Keith E. Duehn 3. Consideration of Minutes - Regular Meeting of January 28, 1986 and Special teary 30, 1986 and February 5, 1986 Action - Approve as distributed - Approve as amended 4. Routine Items (a) Reports of Officers, Boards and Commissions 1. Building Official's Report - January 1986 2. Hospital Board Minutes dated November 12, 1985 and December 17, 1985 • Action - Order report and minutes filed 5. Public Hearing - 8_00 P.M. None 6. Communications, Requests and Petitions (a) Discussion of McLeod County Identified As Secondary Site for Radioactive Waste Repository Action - (b) Consideration of Request for Civic Arena Manager and Parks and Recreation Director to Attend Certified Pool Operators Course Action - Motion to reject - Motion to approve request (c) Report By City Attorney On Robert McGee Lawsuit (DEFERRED JANUARY 28, 1986) Action - (d) Report By City Attorney On Status Of Benjamin - Nemitz And City Of Hutchinson Parking Lot Dispute (DEFERRED JANUARY 28, 1986) • Action - 1 CITY COUNCIL AGENDA - FEBRUARY 11, 1986 i (e) Status Report On HCYN - Channel 10 Action - (f) Report On Flashing Light for School Road and T.H. 22/7 By Director of Engineering Action - 7. Resolutions and Ordinances (a) Ordinance No. 2/86 - An Ordinance Amending Section 1022 Of The Ordinances Of The City Of Hutchinson Entitled "City Tree Ordinance" Action - Motion to reject - Motion to waive second reading and adopt (b) Ordinance No. 3/86 - An Ordinance To Establish A "Building Code Board Of Appeals" And To Define Its Duties And Membership Action - Motion to reject - Motion to waive second reading and adopt (c) Resolution No. 8218 - Resolution for Purchase Action - Motion to reject - Motion to waive reading and adopt • (d) Ordinance No. 4/86 - Ordinance Amending Section 710:00 Of The 1974 Ordinance Code Of The City Of Hutchinson, Entitled One Way Traffic Action - Motion to reject - Motion to waive first reading and set second reading February 25, 1986 8. Unfinished Business (a) Discussion On How Best To Recognize Individuals And Groups Who Donate Time /Money In City Government for Community Service (DEFERRED JANUARY 28, 1986) Action - (b) Consideration of Resolution Concerning Light Standards for Tartan Park Baseball Field Action - Motion to reject - Motion to approve and waive reading and adopt Resolution (c) Consideration of County Ditch 18 Study - Project 86 -04 Action - Motion to reject - Motion to approve proposal • 4 CITY COUNCIL AGENDA - FEBRUARY 11, 1986 46 9. New Business (a) Consideration of Status of Part -Time Position In Police Department Action - (b) Consideration of Planned Improvements On T.H. 15 South and T.H. 22/7 West Action - Motion to reject - Motion to approve - Motion to waive readings and adopt Resolutions No. 8219 and No. 8220 (c) Consideration of Parallel Parking On Municipal State Aid Street(s) (School Road and California Street) Action - Motion to reject - Motion to approve - Motion to waive readings and adopt Resolutions No. 8221 and No. 8222 (d) Consideration of Platting for Condominium Sites Action - (e) Consideration of Reimbursement By Water And Sewer Fund To General Fund • Action - Motion to reject - Motion to approve reimbursement (f) Consideration of Authorization To Write -Off Old Outstanding Checks And NSF Checks Action - Motion to reject - Motion to approve 10. Miscellaneous (a) Communications from City Administrator 11. Claims, Appropriations and Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment • 3 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 28, 1986 1. The meeting was called to order by Mayor Ackland at 7:30 P.M. The follow- ing were present: Alderman Mike Carls (arrived at 8:00 P.M.), Alderman John Mlinar, Alderman Marlin Torgerson, Alderman Pat Mikulecky, and Mayor Paul L. Ackland. Also present: City Administrator Gary D. Plotz, Director of En- gineering Marlow V. Priebe, and City Attorney James Schaefer. 2. INVOCATION The invocation was given by the Reverend Kenneth Veal. 3. MINUTES The minutes of the bid openings of January 9, 1986 and January 21, 1986 were approved as distributed and the minutes of the regular meeting of January 14, 1986 were approved as amended. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FINANCIAL REPORT - DECEMBER 1985 2. PLANNING COMMISSION MINUTES DATED DECEMBER 17, 1985 3. NURSING HOME BOARD MINUTES DATED NOVEMBER 21, 1985 AND DECEMBER 19, 1985 4. LIBRARY BOARD MINUTES DATED JANUARY 14, 1986 (b) APPOINTMENT OF REV. GERRIT MOLENAAR TO HHRA (c) CONSIDERATION OF REQUEST FOR REDUCED TRASH AND REFUSE RATES BY IVER HANSON Alderman Torgerson moved to file the report and minutes and to ap- prove the request for a reduced rate. Motion seconded by Alderman Mikulecky and unanimously carried. Alderman Mlinar moved to ratify the appointment of Rev. Gerrit Mole - naar to the HHRA. Motion seconded by Alderman Torgerson and carried unanimously. 5. PUBLIC HEARING - 8:00 P.M. (a) CONSIDERATION OF APPLICATION FOR STATE FUNDING UNDER SMALL CITIES • ECONOMIC DEVELOPMENT PROGRAM - TY'S METAL FINISHING, INC. Mayor Ackland called the public hearing to order at 8:00 P.M. 1 �, CITY COUNCIL MINUTES - JANUARY 28, 1986 46 Community Development Director John Bernhagen explained the background of the proposed project and the impact on the community if the business closed. Mr. Dick Desens desired to purchase Ty's Metal Finishing to keep it in operation, and he had an option to purchase. It was re- quested that the City Council approve an application for state funding of $120,000 under the Small Cities Economic Development Program. If approved, this would be the first such grant in McLeod County, Region 6 -E and /or Hutchinson. Mr. Dick Desens stated he was short of equity and needed additional funds to help pay for the purchase of Ty's Metal Finishing. The sav- ings from low interest money would make the operation more viable. The motion was made by Alderman Mlinar to close the hearing at 8:16 P.M. Motion seconded by Alderman Torgerson and unanimously carried. Alderman Mlinar moved to approve the application for state funding and to waive reading and adopt Resolution No. 8214. Motion seconded by Alderman Mikulecky and carried unanimously. 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF STATUS REPORTS BY CITY ATTORNEY: 1. KLOCKMANN PROPERTY City Attorney Schaefer stated he had sent a letter to Mr. Klockmann regarding the two month timeframe to clean up his property. 2. GUTORMSON PROPERTY City Attorney Schaefer stated there was nothing to report at this time. (b) REPORT BY CITY ATTORNEY ON ROBERT MCGEE PRE-TRIAL CONFERENCE It was reported that the City Attorney had attended a pre -trial con- ference this afternoon regarding the lawsuit against the City by Robert McGee. A trial was scheduled for March 26, 1986. Attorney Bill Haas presented a proposed settlement that the City waive collection of the 1985 refuse charges and refund 50 percent of the 1981 through 1984 re- fuse charges. This would amount to a reduction in charges of $196.94 for 1985 and $136.85 for the years 1981 through 1984. It was the City Attorney's opinion that Junker Sanitation should be involved inasmuch as the fees collected had been turned over to their company. Attorney Schaefer felt it was in the City's best interest to settle the matter out of court. Following discussion, Alderman Torgerson moved to defer to the next meeting and to direct the City Attorney to contact Junker Sanitation. • Motion seconded by Alderman Mlinar and unanimously carried. q CITY COUNCIL MINUTES - JANUARY 28, 1986 41 (c) REPORT BY CITY ATTORNEY ON STATUS OF BENJAMIN - NEMITZ AND CITY OF HUTCHINSON PARKING LOT DISPUTE It was reported that Mayor Ackland, City Attorney James Schaefer and Attorney Ronald McGraw met to discuss settlement on the parking lot dispute. Attorney McGraw will prepare a written agreement for Council consideration at its next meeting; however, a court case will be sched- uled for the first week in February. After discussion, Alderman Torgerson moved to defer this item to the next Council meeting. Motion seconded by Alderman Mlinar and carried unanimously. (d) DISCUSSION OF MISSED REFUSE PICK UP FOR RICHARD DANIELSON City Administrator Plotz presented background information on the missed refuse pick up. Mr. Danielson did not notify the City within a 24 hour period as was required and did not wish to appear before the Council. Following discussion, Alderman Mlinar moved to deny the request for a refund. Motion seconded by Alderman Torgerson and unanimously carried. (e) REPORT FROM FINANCE DIRECTOR ON 1986 STATE FISCAL CRISIS • Finance Director Merrill reported on a recent Coalition of Outstate Cities meeting attended by Mayor Ackland, Administrator Gary Plotz and himself. Governor Rudy Perpich was present, and his proposed budget cuts affecting cities were addressed. Mr. Merrill pointed out the im- pact on Hutchinson would result in a 8.1% reduction of local govern- ment aid amounting to $69,700 and a 8.78% reduction of homestead credit amounting to $26,900, for a total proposed cut of $96,600. Mr. Merrill's recommendations for the general fund were to reserve the balance of the contingency account at this time, ask directors to re- view their general fund budget for possible cuts, and to use the fund balance as a last resort. 7. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 8198 - RESOLUTION FOR PURCHASE Alderman Mikulecky moved to waive reading and adopt Resolution No. 8198. Motion seconded by Alderman Mlinar. Finance Director Merrill requested the addition of purchasing a 6" pump for the wastewater plant from Water Products Company in the amount of $7,900. • The motion was amended by Alderman Torgerson to include the pump, sec- onded by Alderman Mikulecky, and amended motion unanimously carried. The main motion carried unanimously. ii CITY COUNCIL MINUTES - JANUARY 28, 1986 (b) ORDINANCE NO. 1/86 - AN ORDINANCE AMENDING SECTION 225 OF THE ORDINANCES OF THE CITY OF HUTCHINSON ENTITLED "GARBAGE AND REFUSE DEPARTMENT" Alderman Torgerson moved to waive second reading and adopt Ordinance No. 729. Motion seconded by Alderman Mikulecky and unanimously car- ried. (c) RESOLUTION NO. 8216 - TRANSFERRING $19,800 FROM 1980 TAX INCREMENT DEBT SERVICE FUND TO 1982 TAX INCREMENT DEBT SERVICE FUND Alderman Mlinar moved to waive reading and adopt Resolution No. 8216. Motion seconded by Alderman Torgerson and carried unanimously. (d) ORDINANCE NO. 2/86 - AN ORDINANCE AMENDING SECTION 1022 OF THE ORDINANCES OF THE CITY OF HUTCHINSON ENTITLED "CITY TREE ORDINANCE" Alderman Torgerson moved to waive first reading of Ordinance No. 2/86 and set second reading February 11, 1986. Motion seconded by Alder- man Carls and unanimously carried. (e) ORDINANCE NO. 3/86 - AN ORDINANCE TO ESTABLISH A "BUILDING CODE BOARD OF APPEALS" AND TO DEFINE ITS DUTIES AND MEMBERSHIP Alderman Carls moved to waive first reading of Ordinance No. 3/86 and set second reading February 11, 1986. Motion seconded by Alderman Mlinar and carried unanimously. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF CHANGE ORDER NO. 1 FOR 1985 RAILROAD SPUR AND CONNECTOR TRACK GRADING AND GRAVEL SUB -BASE PROJECT (DEFERRED JANUARY 14, 1986) Director of Engineering Priebe reported that backhoe excavating was necessary on the grading project. This work was not part of the orig- inal bid, and change order No. 1 covered the cost of $1,580. Following discussion, Alderman Carls moved to approve change order No. 1. Motion seconded by Alderman Mlinar and carried unanimously. (b) CONSIDERATION OF ASSESSMENT STATEMENT FOR 1986 LEGISLATIVE SERVICES FROM COALITION OF OUTSTATE CITIES After discussion, Alderman Carls moved to approve paying the 1986 assessment statement for $1,896 to the Coalition of Outstate Cities, contingent upon the Finance Director cutting another area in equal amount to come up with the money. Alderman Torgerson seconded the motion, and it unanimously carried. 4 L] 9 • CITY COUNCIL MINUTES JANUARY 28, 1986 Ob (c) DISCUSSION OF ASCAP LICENSE FOR HUTCHINSON CIVIC ARENA (REQUESTED BY ALDERMAN MIKE CARLS) Alderman Carls commented that the Council action taken at the last meeting to reject the ASCAP license was wrong and recommended rein- stating music at the civic arena. The motion was made by Alderman Carls to pay the $225 ASCAP fee as recommended by City staff. Motion seconded by Alderman Mikulecky and carried unanimously. (d) CONSIDERATION OF PURCHASING RUGS FOR RECREATION CENTER (DEFERRED JANUARY 14, 1986) Following discussion, Alderman Torgerson moved to approve the purchase of rugs. Motion seconded by Alderman Mlinar and unanimously carried. (e) CONSIDERATION OF PETITION FOR IMPROVEMENTS IN HELLAND'S SEVENTH ADDITION (COLORADO CIRCLE) (DEFERRED JANUARY 14, 1986) Director of Engineering Priebe reported the final plat for Helland's Seventh Addition was in the process of being approved, and the owner was requesting an improvement by petition. After discussion, Alderman Torgerson moved to approve the petition, to • order the engineer's report, and to waive reading and adopt Resolution No. 8215. Motion seconded by Alderman Mikulecky and carried four to one, with Alderman Mlinar voting nay. 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS The motion was made by Aldermn Carls to authorize discontinuation of service on Monday, February 3, at noon unless other arrangements had been made. Motion seconded by Alderman Torgerson and unanimously car- ried. (b) CONSIDERATION OF CONTRACT FOR NUTRITION CENTER City Administrator Plotz presented background information on the nu- trition center program. He stated the Senior Nutrition Program was proposing an annual sum of $1,920 for rental of the nutrition center in Hutchinson effective January 1, 1986. Following discussion, Alderman Mlinar moved to approve the City sub- sidizing the program for $1,000. Motion seconded by Alderman Miku- lecky and unanimously carried. (c) CONSIDERATION OF RELINQUISHING MANAGEMENT OF HUTCHINSON SENIOR CENTER BY HHRA • Mayor Ackland reported that the HHRA would not be managing the Ever- 5 CITY COUNCIL MINUTES - JANUARY 28, 1986 • green Apartments in the future. Therefore, it was his recommendation to relinquish the management of the Senior Center to the Recreation Department. Alderman Carls moved to approve the recommendation. Motion seconded by Alderman Mlinar and carried unanimously. (d) CONSIDERATION OF HARVEY DAHLMAN SKETCH PLAN SUBMITTED TO COUNTY (WITHIN TWO MILE RADIUS) WITH NO OBJECTION FROM PLANNING COMMISSION Following discussion, the motion was made by Alderman Torgerson, sec- onded by Alderman Carls, to approve recommendation to County with no objection. Motion unanimously carried. (e) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY ASSEMBLY OF GOD CHURCH SUBMITTED TO COUNTY (WITHIN TWO MILE RADIUS) WITH NO OBJECTION FROM PLANNING COMMISSION After discussion, Alderman Torgerson moved to approve recommendation to County with no objection. Motion seconded by Alderman Carls and car- ried unanimously. (f) DISCUSSION ON HOW BEST TO RECOGNIZE INDIVIDUALS AND GROUPS WHO DONATE . TIME /MONEY IN CITY GOVERNMENT FOR COMMUNITY SERVICE Several methods of recognizing individuals and groups were discussed. The motion was made by Alderman Carls to have a recommendation from City staff for the first Council meeting in February. Motion seconded by Alderman Mlinar and unanimously carried. (g) CONSIDERATION OF REPLACEMENT OF LIGHT STANDARDS FOR TARTAN PARK Recreation Director Bruce Ericson presented a status report on Tartan Park and stated the field should be ready in May. He also stressed the strong interest in baseball. Lee Cox, representative of the Baseball Association, gave an extensive history of baseball in Hutchinson. He stated the Association had raised funds to pay for installing lights at Tartan Park, and they re- quested the City to approve $7,860 to purchase light standards. It was also requested that there be a commitment from the City that the poles would not be removed, as occurred in the past. Due to the current shortfall of funds, no action was taken on the pur- chase of light standards. The motion was made by Alderman Mlinar to direct the City Attorney to draft a document to fill the request of keeping the poles up at the baseball park. Motion seconded by Alder- man Mikulecky and carried unanimously. (h) CONSIDERATION OF CONTINUING INSURANCE CONSULTANT SERVICES WITH AMERICAN RISK SERVICES, INC. L CITY COUNCIL MINUTES - JANUARY 28, 1986 46 Mr. John Simacek, consultant for American Risk Services, Inc., reported his firm would take over the City's contract with D.A. Tange Company at the same fee until termination on June 1, 1986. At that time there would be an adjustment of the fee charged for services. City Administrator Plotz reported it was the recommendation of the four entities to continue with American Risk Services, Inc. until the con- tract terminates, and at that time obtain proposals from other com- panies. The motion was made by Alderman Torgerson to approve continuing the insurance consultant services contract with American Risk Services, Inc. until the contract expires June 1, 1986. Motion seconded by Ald- erman Carls and unanimously carried. RECESS: The Council took a recess at 9:20 P.M. (i) CONSIDERATION OF RECOMMENDATION FOR MERIT INCREASES BY DEPARTMENT HEADS Alderman Mikulecky moved to defer merit consideration until such time as the City received an answer from the State on its financial situa- tion. Motion seconded by Alderman Mlinar and carried unanimously. • (j) CONSIDERATION OF ASSESSMENT HEARING FOR ASSESSMENT ROLL NO. 209 Alderman Torgerson moved to order assessment roll No. 209, to set pub- lic hearing February 25, 1986 at 8:00 P.M., and to waive readings and adopt Resolutions No. 8199 and No. 8206. Motion seconded by Alderman Mikulecky and unanimously carried. (k) CONSIDERATION OF ASSESSMENT HEARING FOR ASSESSMENT ROLL NO. 210 Alderman Torgerson moved to order assessment roll No. 210, to set pub- lic hearing February 25, 1986 at 8:00 P.M., and to waive readings and adopt Resolutions No. 8200 and No. 8207. Motion seconded by Alderman Mikulecky and unanimously carried. (1) CONSIDERATION OF ASSESSMENT HEARING FOR ASSESSMENT ROLL NO. 211 Alderman Torgerson moved to order assessment roll No. 211, to set pub- lic hearing February 25, 1986 at 8:00 P.M., and to waive readings and adopt Resolutions No. 8201 and no. 8208. Motion seconded by Alderman Mikulecky and unanimously carried. (m) CONSIDERATION OF ASSESSMENT HEARING FOR ASSESSMENT ROLL NO. 212 Alderman Torgerson moved to order assessment roll no. 212, to set pub- lic hearing February 25, 1986 at 8:00 P.M., and to waive readings and adopt Resolutions No. 8202 and No. 8209. Motion seconded by Alderman • Mikulecky and unanimously carried. 7 CITY COUNCIL MINUTES - JANUARY 28, 1986 (n) CONSIDERATION OF ASSESSMENT HEARING FOR ASSESSMENT ROLL NO. 213 Alderman Torgerson moved to order assessment roll No. 213, to set pub- lic hearing February 25, 1986 at 8:00 P.M., and to waive readings and adopt Resolutions No. 8203 and No. 8210. Motion seconded by Alderman Mikulecky and unanimously carried. (o) CONSIDERATION OF ASSESSMENT HEARING FOR ASSESSMENT ROLL NO. 214 Alderman Torgerson moved to order assessment roll No. 214, to set pub- lic hearing February 25, 1986 at 8:00 P.M., and to waive readings and adopt Resolutions No. 8204 and No. 8211. Motion seconded by Alderman Mikulecky and unanimously carried. (p) CONSIDERATION OF ASSESSMENT HEARING FOR ASSESSMENT ROLL NO. 215 Alderman Torgerson moved to order assessment roll No. 215, to set pub- lic hearing February 25, 1986 at 8:00 P.M., and to waive readings and adopt Resolutions No. 8205 and No. 8212. Motion seconded by Alderman Mikulecky and unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz requested an hourly pay rate adjustment for the fire department mechanic which was overlooked at budget time. Alderman Torgerson moved to approve the salary adjustment. Motion seconded by Alderman Mikulecky and carried unanimously. Mr. Plotz reviewed the items in his newsletter. He commented on the joint meeting scheduled for February 7, 11:00 A.M., for the townships, City officials and State Municipal Board Director to discuss an order- ly annexation agreement and a possible joint City /County /Township Plan- ning Board. The Council was reminded of the special meeting on Jan- uary 30, starting at 5:30 P.M., at which time the architect for the proposed police station would be present. The meeting time was changed to 6:00 P.M. (b) COMMUNICATIONS FROM ALDERMAN PAT MIKULECKY Alderman Mikulecky inquired about the Plowman parking lot being used for construction material of First State Federal's building. It was his understanding that an area would be available for public parking. r] L City Administrator Plotz stated the southwest corner of the lot was to be fenced off and used for storing construction materials. A City of- ficial would contact First State Federal regarding this matter. Alderman Mikulecky asked if an agreement had been made with Jerry Ross • for five year service to Hutchinson. Since the City had put out sub- 0 CITY COUNCIL MINUTES - JANUARY 28, 1986 stantial funding on the project, he felt Ross owed the City an agree- ment. Mr. Mikulecky requested a report on the financial status of the railroad line at the next Council meeting. Administrator Plotz re- sponded that there were no guarantees to the questions raised; however, Mr. Ross also had a substantial investment in the railroad venture. (c) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING Engineer Priebe reported on the status of the flashing light proposed for Highway 7 Hest and School Road. A permit would be required from the State for anything put up on the state highway, and a hold harm- less agreement could make the City liable. The cost would be $1,800 for the utilities to install a light. Alderman Mikulecky moved to adopt Resolution No. 8217 to move the 55 m.p.h. sign west of Shady Ridge Road. Motion seconded by Alderman Carls. The motion was amended by Alderman Mikulecky to obtain a permit to install 35 m.p.h. speed signs along Highway 7 Hest. Amended motion seconded by Alderman Carls and unanimously carried. Main motion car- ried unanimously. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS • (a) VERIFIED CLAIMS The motion was made approve the claims except for one bill ried unanimously. 12. ADJOURNMENT by Alderman Mlinar, seconded by Alderman Carls, to and authorize payment from the appropriate funds, to be reviewed by City Administrator. Motion car- There being no further business, the meeting adjourned at 11:34 P.M. L� MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL • THURSDAY, JANUARY 30, 1986 Mayor Ackland called the special Council meeting to order at 6:00 P.M. in the Fire Station conference room. Present were: Alderman Mike Carls, Alderman John Mlinar, Alderman Marlin Torgerson, Alderman Pat Mikulecky and Mayor Paul L. Ackland. Also present: City Administrator Gary D. Plotz, Finance Director Ken- neth B. Merrill, Director of Engineering Marlow V. Priebe, Police Chief Dean O'Borsky, and Building Committee Chairman Chad Piehl. ARCHITECT FOR PROPOSED POLICE STATION Messrs. Robert Lambert and Duane Thorbeck of Thorbeck & Lambert, Inc, presented a proposal to the Council whereby their firm could reduce the architect's fee to 7.5% (a one percent reduction) by eliminating some of the customary services which could be done by someone else. The following areas would be cut: 1. Visit site one year after construction to inspect building 2. Installation of telephone system, fire alarm system and communication system 3. Number of visits to site during design phase and construction • phase 4. Monthly visit to construction site (City Engineer could make a weekly inspection and prepare reports) 5. Design for site work, working drawings and bids (City Engineer could do the working drawings and put it out for bids) Mayor Ackland inquired if the size of the project affected the fee charged. He was told the fee was based on the cost and scope of the work. Mr. Lambert stated the fee also included the design of the parking lot(s). Programming would be an extra service. Actually there were two contracts, one for utility and site work and one for the building itself. Mr. Thorbeck pointed out that their firm was designing a public safety building which deals with life safety situations. It is not a typical building and has complex circulation patterns. The Department of Corrections reviews the plans and makes recommendations. City Administrator Plotz inquired if it would be cheaper to build a one story or two story building. Mr. Lambert stated a two story building was more expensive. He felt the proposed site would present some problem for the building, but it could be done. The site would require a two story building and some grading. Also, an elevator would be necessary for a two story building. • Mr. Lambert briefly compared design /build to conventional method of building. It was his recommendation to use a conventional method for this type of structure. CITY COUNCIL MINUTES - JANUARY 30, 1986 Alderman Mlinar inquired about separating out the mechanical and electrical work on the project. Mr. Lambert did not think it was a good idea. 1985 ANNUAL REPORTS The following Directors presented their 1985 annual reports: - Police Chief - Fire Chief - Fire Marshall - Liquor Store Manager - City Engineer - Personnel Coordinator /Transit - Parks & Recreation - City Finance Director - Maintenance Operations Due to the hour, the City Council scheduled another special meeting for Wed- nesday, February 5, 1986 at 6:30 P.M. in the fire station conference room to hear the City Administrator's report and to complete the performance reviews. Prior to adjournment, the Council discussed financing for the proposed police station and a possible new location for the building. It was the consensus of the Council to meet with the Police Station Building Committee. There being no further business, the meeting adjourned at 11:22 P.M. 40 E 0 • • MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL WEDNESDAY, FEBRUARY 5, 1986 The special meeting was called to order by Mayor Ackland at 6:30 P.M. in the fire station conference room. The following were present: Alderman Mike Carls, Alderman John Mlinar, Alderman Marlin Torgerson, Alderman Pat Mikulecky and Mayor Paul L. Ackland. Also present: City Administrator Gary D. Plotz, City Attorney James Schaefer and Director of Engineering Marlow V. Priebe. LMC 1986 LEGISLATIVE ACTION CONFERENCE City Administrator Plotz reported on the League's Legislative Conference he at- tended today. The COOC recommended not to support a uniform budget cut. The cities should take less of a cut than other agencies and other jurisdictions. Upon vote, it passed by one vote. Presentations were made regarding finances and bond issues. There may be a change made in the IRB bond laws. It was reported that very little money was available to outstate Minnesota for sewage treatment plant grants. Approximately 700 cities were seeking funding. The State may sell a $60 million bond issue to cover the grants. CITY ADMINISTRATOR'S ANNUAL REPORT City Administrator Plotz reviewed his 1985 accomplishments by rating them one through 20. They were: 1. New Police Department Building 2. Hold or Reduce Mill Rate 3. Sewage Treatment Plant 4. City Charter 5. Policy Handbook 6. Comprehensive Plan 7. Revolving Loan Fund 8. Self- Insurance 9. Employee Evaluation 10. Voter Precinct Boundaries 11. Truck Routes 12. Builders' Handbook 13. CDC Market Study 14. Sprinkling Buildings 15. Airport Appraisals 16. Capital Improvement Plan 17. Industrial Land 18. Tax Statement - Tax Increment 19. POSSE - Police Computer System 20. Right -To -Know Representation Mr. Plotz presented a list of over 60 items which he requested the Council to rank for the top 20 objectives in 1986. Once the lists are received, the items will be tabulated and ranked. Additional items not mentioned were welcomed. CITY COUNCIL MINUTES - FEBRUARY 5, 1986 COUNCIL INPUT Alderman Carls stated he would like the Council to address guidelines for ap- pointing special committees so that the task or purpose of the committee was understood. He further requested a quarterly report in the packet on the status of the city's goals and objectives. It was suggested there be minimal handouts at the Council meeting and correspondence explaining agenda items. Alderman Mikulecky commented he would like to see more information filled in on IRB applications when they come to the Council for consideration. Mr. Plotz pointed out that some figures were not available until after the closing. Alderman Mlinar suggested the Council review the following items under personnel policy: 1. Compensatory Time 2. Job Descriptions 3. City Employee Hours 4. People Who Attend Meetings 5. Merit Pay (Rate Adjustment) JOINT MEETING WITH POLICE STATION BUILDING COMMITTEE Following discussion on the proposed police station, it was the consensus of the Council to establish a joint meeting with the building committee on Wednesday, February 12, 1985 at 8:30 P.M. in the fire station conference room. The areas to be covered on the agenda were size of building, site, and financing. The City Administrator and Finance Director were to prepare a report on their pro- posal for in -house financing for the February 11 City Council meeting, if pos- sible. PERFORMANCE EVALUATION Two committees were named to do the performance evaluation for the City Admin- istrator and City Attorney within the next two to three weeks; namely, Aldermen Torgerson and Carls would evaluate Gary Plotz and Aldermen Mlinar and Mikulecky would evaluate James Schaefer. There being no further business, the meeting adjourned at 10:00 P.M. 0 0 0 • •ee» -wOW. 4 tiM a t Miq a.q.aLu pParfmIr .. LT E(IEABtSSiUE 1dA1L ON OR N/90l9 we NN (IM9 4P 9i!#0R9N W N' M te"Ial ou "i s, rN earmua IFU o trreel ep e m home as @WNW REPORT OF EOILDING CIR ZONING PERMITS ISSUED AND LOCAL PUBLIC CONSTRUCTION 103500 IT 9 9999 003 1 0 26 9991 IT39 Cities" use r Range PITTMAN 111111.114, 099 CITT NALL 31 NBSNINBTON 69E NEST NUTCRIESON as $3350 Has the geographic coverage of tAh p it system chomped drriae this Varied? ® No 0 Yes — Explain in comments 11 me perralts wen Issued daring this 0ureor IS 1201 of the Ceases East Tenth Streot lease mad theinswctions behore For �Hied, enter (K) in box end repro nn ❑ COPY T mpleting harm. further help. Jeffersonville Ind.47132 all collect (301) 7633 -7744. Section I — NEW RESIDENTIAL HOUSE- low PRIVATELY OWNED PUBLICLY OWNED Number VshNlm 0 Nraabm Valuation of KEEPING BUILDINGS AND Me. Mlsge sME Rio N.p.i.g MOBILE HOMES nrmtrmnim c t"Vm Ib fOiNiit) W eiJte (Om,l comal W fill (.1 g) Ons- family houses, detached 101 7 1 1 86,057 One•family houses attached, each unit separated from edioining unit(s) by a wall that extends from ground to roof 102 Two - family buildings - - 103 Three - and Tour - family buildings 104 Five -or -more family buildings 105 TOTAL (Sum of 101 -105) 109 1 1 86,057 Mobile homes 112 1 1 Section 11 — NEW RESIDENTIAL NON- PRIVATELY OWNED PUBLICLY OWNED HOUSEKEEPING Non' Numbar Valuation of harbor Valuation of u1141n Rooms 1161nls Rooms BUILDINGS construction fOmll cwas) causbaction (tMdt cwrcsl (a) Ibl I.) (it) (el IO (g) Hotels, motels, and tourist cabins intended for transient accommodations 213 Other nonhousekeepint shelter 214 Section 111 —NEW NONRESIDENTIAL PRIVATELY OWNED PUBLICLY OWNED BUILDINGS i Nunxbm Valuation of Numbm Valuation of ildinp sua n8 no BulNin main! rolls conatrucllm (dour cmlal <matrupien r0a11 anla) la) (b) Icl Id) lei 10 (tl Amusement and recreational buildings 318 Churches and other religious buildings 319 Industrial buildings 320 Parking garages (open to general public) 321 Service stations and repair garages 322 1 - 268,400 -' Has itals and other institutional buildin s 23 Office, bank, and professional buildin s 324 Public works and utilities buildings 325 Schools and other educational buildings 326 Stores and other mercantile buildings 327 Other nonresidential buildin s 32B Structures other en buildin s M Seetieo IV — ADDITIONS AND ALTERATIONS An increase In the number of housing m= units (in the housing units column, n enter only the number of additional 'c units) 433 «fi No change In the number of w r housing units 434 3 68.433 A decrease in Me number of housing e units (in the housing units column, E enter only the number of decreased m units) 435 Residential garages and carpons (attached and detached) 436 All other buildings and structures 437 376 1_Z,I OWN PLEASE CONTINUE ON REVERSE DOE �► 13 Permits — $480,266.00 Total Valuation -45z' r_z) $.a". V - CONVERSIONS PWATILLY MID PD41CLy O N5D vaimation of NI660ar Nation of aa r 4b na%lim ILian aaa! M auti facur�w�waj (n) of (al N) (Y ID w Nonresidential and rlorlhousakesping buildings W housekeeping buildings SID Hous"esping buildifi{ s m r esida ial and nonhoueak"Ping buildings SII Ne VI -DEMOLITIONS AND RAZING OF BUILDINGS One - family buildings attached and de Schad 615 r+ { Two-family buildings 616 Three- and tour - family buildings 60 Five -or -more family buildings 616 All other buildings and structures 669•°'" lea VII — ADDITIONAL 1"FORMATIDN FOR INDIVIDUAL PERMITS OF >;SOOr000 OR MORE Please provide in the space below, adds al information for each individual entered in sections 1 through V. Permit valued at 5500,000 or two _ am f4 Fell 5s. DewlYkm Nasm ad sdeua of Owomshlp Valad3 Y Nwwmr Y Nra , 1 —V soar a buiww sera (K) cambric ten among a ens (Oaf cvnk) slits buildings (d to) (c) (d) to) (1) (a) kd ng ____________Y_________ ❑Prink _ Sitradaas ______________________ ❑PWKc f KIM of building _______________________ ❑Private Sitr address _______________________ ❑Public iM bur Ing _______________________ ❑Rivals __________________ SlN addrau ------------------------ ❑Poetic KIM of building _______________________ ❑Private Slk address _______________________ ❑Public Kim of Wilding ______________ — ❑Rivste Site amress ❑Public Kind of building _______________________ ❑ Prink ____dres______ Site ads ___________ ❑Public Kind Of building ❑Private Site amrasa ❑ Public Kind a Wilding _______________________ ED Private Site iEdrass _____________ Kind Of Wilding _______________________ ❑Private ______________ Site atlwess _______________________ ❑PUelie Comments Name of Imrson k cm i regaMing rata raped Telephae HOmel' Pittman bee cme Number Emransian Title Building Official 612 5 - 0 E • HUTCHINSON COMMUNITY HOSPITAL REGULAR BOARD OF DIRECTORS MEETING - November 19. 1985 f_ Large Conference Room - 5:15 PM Present: Rev. Thor Skeie, President; Joan Ewald, vice- President; Rolly Balke, Secretary; Mike Carls, Trustee; Dori Johnson, Trustee; Bob Durfee, Trustee; Dr. William O'Brien, Chief of Staff. Absent: None Others Present: Philip G. Graves, Administrator; Willard H. Rosenow, Assistant Administrator; Frank Seivert, Administrative Assistant; Ron Schwarz, Controller; Peter Ramstad, McGladrey, Hendrickson and Pullen; Kathleen Ogren, Hutchinson Leader; Sherrie Krueger, Recording Secretary. President Skeie called the meeting to order at 5:45 PM following dinner. Peter Ramstad of McGladrey, Hendrickson & Pullen presented results of the Long -Range Data Processing Study done by his firm. The IBM System /34 Computer that the hospital now uses is 7 years old (above- average lifespan, for most computers) and after next year we will no longer be able to get IBM support for the System /34. Ramstad reviewed the limitations of the present system. Because of the limited capacity new programs cannot be . added and it is oftentimes necessary to remove data from the memory, store it on the diskettes and reload it when that application is needed again. Ramstad projected that the estimated cost of Phase 1 of their proposal would be $150,000- $200,000. The new system would have the capacity for added systems and expandability. Johnson inquired if it were possible to share computer use with the city, utilities commission or Burns Manor. Graves indicated that this had been tried in 1978 and that because of the diverse applications between the city entities the plan had not worked. Seivert indicated that the new computer system would facilitate many QA issues that are now being done manually. The board acknowledged the report and Graves indicated that the next step in this process would be to look at possible vendors and systems. Following discussion: Motion was made by Balke, seconded by Carls, to authorize the Administrator to investigate possible vendors and systems and report back to the board with a recommendation. All were in favor. Motion carried. _ Thanks were given to Ramstad for his report and presentation. Minutes of Past Meetings. The minutes of the October 15, 1985 regular board of directors meeting and those of the special meeting with the hospital board and the physicians of the Medical Center on November 4, 1985 were presented. 4_ - 12 Page Two Regular Board of Directors Meeting November 19, 1985 Motion was made by Carts, seconded by Durfee, to approve as presented the minutes of the October 15, 1985 regular board of directors meeting and the November 4, 1985, joint meeting with the hospital board and physicians of the Hutchinson Medical Center. All were in favor. Motion carried. Medical Staff Meeting Minutes. The minutes were presented. No unusual comments were made. Old Business. Satellite Offices in Cosmos and Dassel. Graves updated the board on the present status of Dr. Wolff in Cokato. In regard to a possible satellite office in Cosmos, Graves and Rosenow have met with Marlin Lietzau, mayor of Cosmos, who indicated that one of his goals is to obtain a physician for Cosmos. There are some possible sites in Cosmos for a satellite office, one is a former pharmacist's office and another would be possible use of a mobile home. Graves spoke with Dr. Huebert about possible employment for staffing the satellite offices, however no commitments have been made. Graves indicated that people in Cosmos had also talked with the Willmar Clinic about locating a physician in Cosmos and that Willmar is not disinterested in this possibility; there is a Willmar Clinic located in a small community near Cosmos at the present time. The board discussed the possibility of doing market research. Graves • indicated that this would greatly increase the interest level of both Litchfield and Willmar. Dr. O'Brien informed the board that Dr. John Zenk, an internist, may be joining the Medical Center next spring. Graves indicated that he will get further information on possible office sites in Cosmos and possible renovation costs. If needed he will call the Physician Recruitment Committee to meet and this item will be put on next month's agenda. Budget. The board received the Operations Budget for 1986 along with the Comments on same. Graves thanked Frank Seivert, Ron Schwarz and Bill Rosenow for their efforts in compiling the 1986 budget. Graves noted that the 1986 budget will call for an 8.6% increase in charges, that no increase had been taken last year, which annualizes to an increase of only 4.3 %. Graves reviewed, via overhead, the natural expense categories by percentages. Seivert reviewed with the board his comments on the budget, indicating that 1986 will be the third year that the hospital has been under the new Medicare reimbursement system. Seivert projects no change in length of stay or census days for 1986, but an increase in outpatient services and same -day surgicals. The large dollar increase for doing nuclear scans by the Laboratory of Clinical Medicine was noted. Graves explained that there are no alternatives to LCM at the present time. Carls requested an update on the Burns Manor laundry services. Graves indicated that the system is working well -- a "good deal" for both parties. The board was also updated on the home health care project. -2 Page Three Regular Board of Directors Meeting November 19, 1985 Graves also explained the plans for remodeling the large conference room and the Business Office. The board also reviewed the room rate comparison. Motion was made by Durfee, seconded by O'Brien, to approve the 1986 budget, including room rates, as proposed. All were in favor. Motion carried. New Business. Skeie briefly discussed with the board the Trustee - Administrator - Physician conference that he, Johnson and Rosenow had attended on November 15th. He indicated that there will be another conference in May regarding trustee responsibilities and he encouraged other board members to attend. A. Blue Cross Contract. Graves indicated that the contract is essentially the same as last year. Motion was made by Carls, seconded by Balke, to approve the Blue Cross /Blue Shield contract for 1986. All were in favor. Motion carried. B. Family -Based Services Contract. Graves explained the new affiliation between McLeod County and the hospital for family -based services. A new therapist has been hired to provide this service. Expected income from the service is $40,000. "Family -based services" relates to working with the home environment when a patient is placed back into the home. Following discussion: Motion was made by Balke,seconded by Durfee, to approve the Family -Based Services Contract. All were in favor. Motion carried. C. Joint Venture for Respiratory Therapy Services. Graves indicated that Glencoe Area Health Center is interested in exploring the possibility of sharing respiratory therapy services. He will report back to the board when agreement has been reached. D. Operational Objectives for 1986. The goals and objectives for 1986 were distributed to board members. It was agreed that the board members would take time to examine these and this item will be discussed again at the December meeting. E. Chief Executive Officer Evaluation. President Skeie appointed Durfee to serve, along with himself, as a committee to evaluate the Chief Executive Officer. This evaluation will take place before the December board meeting. F. Foundation Space Request. Johnson relayed the desire of the Foundation to have a room to be used to make the public more aware of the • Foundation and their role. The Foundation board would like to construct a room in the space to the right at the main entrance. Graves indicated that this would be an ideal place for such a room, that it would be in the direct traffic flow. He also indicated the -3 Page Four Regular Board of Directors Meeting November 19, 19B5 major expense would be footings and flooring. Leo Monster of Horty, Elving & Associates estimated the cost to be $4,000 to $5,000. At this time the Foundation is asking only for the space. Following discussion: Motion was made by Balke, seconded by Ewald, to dedicate said space to the Foundation for their use. All were in favor. Motion carried. Statistical Report. There were 163 admissions for the month, up over the previous month. The average daily census was 20.4 with average length of stay at 4.1 days. Accounts Payable. The listing of Accounts Payable was reviewed by Rosenow. Motion was made by Johnson, seconded by Carls, to approve payment of the attached listing of cash disbursements and accounts payable in the amount of $426,454.02. All were in favor. Motion carried. Financial Statements. In review of the statements, Graves noted that October was a break -even month for the hospital. We are presently $7,700 off budget, which is very close. A question was raised regarding the $55,000 provided by the Auxiliary for the OB renovation. The remainder of the expenses incurred will be covered by the Capital Expenditure budget. . Johnson reviewed the financial status of the Auxiliary. Graves again thanked the Auxiliary for the fine job they do to support the hospital. Departmental Reports. A. Director of Mental Health Unit. The report was presented. It was noted by Graves that the Glencoe Mental Health Office may be moving. B. Director Of Nursing Services. The report was presented. No unusual comments were made. C. Education Coordinator. The report was presented. No unusual comments were made. D. Dietitian. The report was presented. No unusual comments were made. Auxiliary Meeting Minutes. Meeting minutes of the October Auxiliary — meeting were presented. No unusual comments were made. - Patient Satisfaction Surveys. Surveys received since the October board meeting were reviewed by those present. No unusual comments were made. Other. Durfee raised a question regarding the new 3M pre- admission policy. He indicated that it is the patient's responsibility to call and make certain that his admission has been approved, not to rely solely 11 —4— 0 Page five Regular Board of Directors Meeting November 19, 1985 on the physician. Durfee asked if the hospital would be willing to do this calling for the patient. Graves indicated that the hospital most likely would be willing to do this, Durfee should get the criteria to him for examination. Adjournment. The meeting was adjourned at 10:05 PM by President Skeie. Respectfully submitted, Sherrie Krueger Recording Secretary M Rolly Balke Secretary -5 •110• •• 11 :/�' v FOR ELEVEN MONTHS ENDED NOVEMBER 30. 1985 Q1RR@Tr PERIAD »'70-D= 46 ACTUAL BUDCOr VARIANCE PATIEff REVENUE ACTUAL BUDGET VARIANCE (7,906) (17,152) 9,246 $432,003 $424,297 $ 7,706 10,994 9,523 1,471 $442,997 $433,820 $ 9,177 $230,013 $234,952 $ (4,939) 42,592 42,199 393 Daily Hospital Servioe 19,486 15,871 799 $119,170 $140,258 $(21,088) Medical Nursing Units $1,306,541 $1,663,164 $(356,623) 25,262 37,200 (11,938) Mental Health Unit 365,466 337,495 27,971 295,477 263,991 31,486 Ancillary 2,894,265 2,842,775 51,490 1,483 (44) $439,909 $441,449 $(1,540) Goss Patient Revenue $4,566,272 $4,843,434 $(277,162) (7,906) (17,152) 9,246 $432,003 $424,297 $ 7,706 10,994 9,523 1,471 $442,997 $433,820 $ 9,177 $230,013 $234,952 $ (4,939) 42,592 42,199 393 5,357 19,486 15,871 799 7,353 446 .0,653 13,387 (2,734) 53,772 38,909 14,863 11,215 14,965 (3,750) 5,202 6,817 (1,615) 1,800 1,545 255 5,149 4,395 754 1,439 1,483 (44) 17,082 19,456 (2,374) 9,462 10,541 (1,079) $431,535 $415,488 $ 16,047 Less: Discounts & Allowanoes 15,548 (188,670) 204,218 Net Patient Revenue Other Operating Revenue Total Operating Revenue salaries Employee Benefits Medical & Other Fees Raw Flood Drugs Medical & Other Supplies Utilities Building & Bgmpment Repairs Rental Expense Insurance Interest Depreciation Other Expenses $4,581,820 $4,654,764 $(72,944) 127,345 104,584 22,761 $4,709,165 $4,759,348 $(50,183) $2,498,660 $2,568,146 $(69,486) 451,668 460,731 (9,063) 277,143 214,012 63,1 80,196 82,420 (2,2 108,611 129,226 (20,615) 468,559 444,297 24,262 170,660 190,990 (20,330) 49,311 72,308 (22,997) 17,630 20,872 (3,242) 53,186 48,336 4,850 16,354 16,308 46 188,996 214,023 (25,027) 60,924 124,142 (63,218) $4,441,898 $4,585,811 $(143,913) 11,462 18,332 (6,870) Operating Income 267,267 173,537 93,730 Add (Deduct) Non-Operating Revenue (Expense) Price -Level Depreciation $(20,812) $(20,812) - -- And Working Capital $(228,932) $(228,932) - -- $ (9,350) $ (2,480) $ (6,870) Excess Revenues over Expenses $ 38,335 $ (55,395) $ 93,730 0 HUTCHINSON COMMUNITY HOSPITAL x REGULAR BOARD OF DIRECTORS MEETING - December 17, 1985 Large Conference Room - 5:15 PM Present: Rev. Thor Skeie, President; Joan Ewald, Vice President; Rolly Balke, Secretary; Robert Durfee, Trustee; Dori Johnson, Trustee; Mike Carls, Trustee; Dr. William O'Brien, Chief of Staff Absent: None Others Present: Philip G. Graves, Administrator; Willood 11. Rosenow—, 6` Assistant Administrater; Jane Lien, Director of Nursing Services; Kathleen Ogren, Hutchinson Leader; Laurie Hulkonen, Recording Secretary The meeting was called of order at 5:50 PM by Vice President Ewald. Minutes of Past Meetings. The minutes of the November 19, 1985, regular board of directors meeting were presented. Following discussion: Motion was made by Durfee, seconded by Balke, to approve the minutes of the November 19, 1985, regular meeting of • the hospital board of directors. All were in favor. Motion carried. Medical Staff Meeting Minutes. Dr. O'Brien presented the minutes of the December, 1985, medical staff meetings. A newly established AIDS policy was discussed, along with the proposed medical staff bylaws amendment (covered later in the agenda). No unusual comments were made. Old Business A. Operational Objectives for 1986. The institutional objectives for 1986 were presented to and reviewed by the board. Following discussion: Motion was made by Johnson, seconded by O'Brien, to adopt the 1986 operational objectives (deleting SR3) as modified. All were in favor. Motion carried. New Business A. Blue Cross Vote. A request from Blue Cross for nominations to the member -at -large position on their board of directors was reviewed. Following discussion: Motion was made by Balke, seconded by Durfee, to nominate Naeve Hospital, Albert Lea; St. Olaf Hospital, Austin; Rice County District 1, Faribault; Sioux Valley Hospital, New Ulm; • St. John's Hospital, Red Wing; Olmsted Hospital, Rochester; General Hospital Assn., to the Blue Cross Board of Directors. All were in favor. Motion carried. 4 -�q Regular Board of Directors Mtg. - 12/17/85 Page Two B. Medical Staff B law Amendment. A bylaws amendment allowing the hospital " to reappoint t e me ca I staff every two years, rather than yearly as in the past, was introduced. Following discussion: Motion was made by Balke, seconded by Durfee, to approve the medical staff bylaw amendment to allow the hospital to reappoint the medical staff every two years, as presented. All were in favor. Motion carried. C. Capital Expenditure Request. Graves presented a capital expenditure request for purc ase o an Enertech Energy Computer for future replacement of one presently used by the hospital. Although the current computer is in good working condition, the hospital had learned that replacement parts were no longer available, and referred to request purchase of the computer as a back -up system (at $3,100 rather than a complete update of the system (estimated at $25,000- 30,000). Following discussion: Motion was made by Johnson, seconded by Durfee, to approve the capital expenditure request for purchase of an Enertech Energy Computer at a cost of $3,100. All were in favor. Motion carried. D. January Meeting Date. The board discussed the preferred date for the annual board of directors meeting in January, 1986. Due to a conflict with the annual Chamber of Commerce meeting on the regular hospital board meeting date, the group decided to meet on Wednesday, January 22, at 5:15 PM for their board meeting. E. McLeod County Contracts. Proposed contracts with McLeod County for sub -acute detoxification, outpatient -mental health and day treatment services were presented to the board. The dollar increase to the county, due to the anticipated increase in services for 1986, was explained. Following discussion: Motion was made by Balke , seconded by Carls , to approve as presented the 1986 contracts with McLeod County for provision of sub -acute detoxification, day treatment, and outpatient mental health services. All were in favor. Motion carried. Statistical Report. The statistical report for November was presented. ve rage length of stay was 3.7 days, with admission totalling 187 for the month. Outpatient activity continued to show a remarkable increase. Accounts Payable. The accounts payable listing for November was presented. Following discussion: Motion was made by Ewald, seconded by O'Brien, to approve for payment the attached listing of accounts payable and cash disbursements in the amount of $700,652.13. All were in favor. Motion carried. ,I L 11 - L Regular Board of Directors Meeting - 12/17/85 Page 'Three Financial Statements. The financial statements for November were presented. loss from operat ons, after funding price level depreciation, was shown. Overstatement of the revenue projections for 1985 was recognized and has now been corrected. Departmental Reports A. Director of Mental Health Unit. comments were made. B. Director of Nursing Services. comments were made. The report was presented. No unusual The report was presented. No unusual C. Education Coordinator. The report was presented. No unusual comments were made. D. Dietitian. The report was presented. No unusual comments were made. Auxiliary Meeting Minutes. Minutes of the November executive committee and regular Auxiliary meetings were presented. No unusual comments were made. Patient Satisfaction Surveys. Surveys received since the last board meeting were reviewed by those present. No unusual comments were made. Other A. Arthroscopy Instrument Request. Capital expenditure from Surgery for purchase of arthroscopy instruments was reviewed. Following discussion: • Motion was made by Johnson, seconded by Carls, to approve the request as presented for purchase of an arthroscopy camera and monitor at a cost of $15,590. All were in favor. Motion carried. CEO Evaluation. The CEO Evaluation was deferred until the January meeting. Respectfully submitted, / Laurie Hulkonen Recording Secretary XE Ll - 3- HOTCHINSON COMMUNITY HOSPITAL. BU XXT CCWARISCNS - NATURAI, CATBOORIES For Twelve Months Ended December 31 1985 Unaudited CUR[M PERIOD YEM- 70 -DATJE ACTUAL BUDGET VARIANCE PATIM REVENUE ACTUAL BUDGED VARIANCE Daily Hospital Service $111,841 $115,766 $(3,925) Medical Nursing Units 33,791 28,045 5,746 Mental Health Unit 266,044 263,985 2,059 Ancillary $411,676 $407,796 $ 3,880 16.812 (17.150) 33.962 $428,488 $390,646 $37,842 9,438 9,646 (208) $437,926 $400,292 $37,634 $276,393 $236,214 $40,179 47,783 44,739 3,044 23,526 21,750 1,776 5,206 5,290 (84) 10,041 8,754 1,287 47,012 31,352 15,660 17,039 17,360 (321) 870 6,482 (5,612) 2,762 2,458 304 5,657 4,394 1,263 1,436 1,482 (46) 17,970 19,457 (1,487) 8,747 9,527 (780) $464,442 $409,259 $55,183 (26,516) (8,967) (17,549) (20,812) (20,812) - -- $(47,328)$(29,779)$(17,549) Gross Patient Revenue Less: Discounts & Allowances Net Patient Revenue Other Operating Revenue Total Operating Revenue Salaries EVIcyee Benefits Medical & Other Fees Raw Food - Drugs Medical & Other Supplies Utilities Building & Eguipnmt Repairs Rental Expense Insurance Interest Depreciation Other Expenses •.- a .- - •.- .. $1,418,382 $1,778,930 $(360,548) 399,257 365,540 33,717 3,160,309 3,106,760 53,549 $4,977,948 $5,251,230 $(273,282) 32,360 (205,820) 238,180 $5,010,308 $5,045,410 $(35,102) 136,783 114,230 22,553 $5,147,091 $5,159,640 $(12,549) $2,775,053 $2,804,360 $(29,307) 499,451 505,470 (6,019) 300,669 235,762 6 7 85,402 87,710 ( 8) 118,652 137,980 (19,328) 515,571 475,649 39,922 187,699 208,350 (20,651) 50,181 78,790 (28,609) 20,392 23,330 (2,938) 58,843 52,730 6,113 17,790 17,790 - -- 206,966 233,480' (26,514) 69,671 133,669 (63,998) $4,906,340 $4,995,070 $(88,730) Add (Deduct) Non-Operating Revenue (Expense) Price -Level Depreciation And Working Capital Excess Revenues over Expenses 240,751 164,570 76,181 (249,744) (249,744) - -- $ (8,993) $(85,174) $ 76,181 E M E M O R A N D U M DATE: February 4, 1986 TO: Mayor & City Council — — — — — — — — — — — — — — — — — — — FROM: Gary D. Plotz, City Administrator - ---- - - - - -- -- ---- - - - - -- SUBJECT: McLeod County (Also Nicollet, Sib ley & Renville) Identified As Secondary Site - High Level Radioactive Waste Repository . The opportunity for the County Board and City Councils to oppose this area for radioactive waste starts now. (Map attached) A sample "photo- type" resolution from Region Nine is enclosed. Reasons to cite in such a resolution are shown in the correspondence from Region Nine dated February 3, 1986. Depending on the Council's position, the City Attorney could draw up a resolution. Attachment /ms cc: McLeod County Board Gene Reddemann Atty. James Schaefer • `° region nine N development commission ..70A February 3, 1986 /i Dear Elected Official: ` The U.S. Department of Enemy recently released its draf';t Area Recommendation Report for', the siting of a high level radioactive waste repository. States and ,local units of government have 90 days to comment before the report is finalized. Nationwide, twelve areas have been identified'as. -pri -mary sites and eight have been identified as'secondary sites. Further investigation will be conducted before a final site for the repository is selected. A portion of Nicollet, Sibley, McLeod and Renville Counties (see attached map) has-been identified as a- secondary site. Now is the time to act and show DOE that this area is not an acceptable site for a national nuclear waste dump. It is important for all governmental units near the site to voice opposition and present evidence as to why the site is unaceptable. On February 12, Region Nine will pass a resolution in opposition to the site. Counties, towns, and cities must als pass resolutions. In addition we must collect data to present snowing w y our area cannot be the site. Some of the factors DOE may consider are: 1. Prime 'A ricultural Land - The repository would take large areas o an out of production and off the tax rolls. The above ground area required is about 400 acres with our underground area of 2,200 acres. A five mile buffer would be required around the site. 2. Ground and surface water contamination - the Minnesota Valley Site contains numerous streams, creeks, ponds and wetlands which drain into the Minnesota /Mississippi river complex, There is also a vast store of groundwater which could become contaminated. 410 so. 5th st., p.o. box 33671(507) 387.56 43 or 1. 800. 722.9389 1 mankato, minnesota 56001 1 3. Population Centers - the existence of population centers near the site may deter DOE from locating a repository in this area. • 4. TT�ra�n__spportation - Nuclear waste must be transported to the sissy rai for highway. The condition of major highways and rail lines could be; detering factor. 5. Government Protected Lands - the presence of nearby state or federally protected parks, forests, trails, rivers or wildlife areas is a limiting factor. _ 6. Historic Sites - All registered or unregistered historical sit— e"ess 'includ ni g Indian burial grounds should be noted with as much locational detail as possible. Your resolutions and comments should be sent to: Sally A. Mann, Manager Crystalline Repository Project Office Chicago operations Office 9800 South Cass Avenue Argonne, ILL 60439 You should also send copies to the Minnesota Nuclear Waste Council. They are working to keep the repository out of Minnesota. • Gregg Larson Minnesota Governors Nuclear Waste Council Room 110 Capitol Square Building 550 Cedar Street St. Paul, MN 55101 In February DOE will hold a public meeting to recieve citizens input on the Minnesota Valley site. I will notify you when that date has been set. If you have any questions please feel free to contact me. Sincerely,� t I� Wesley�W Direct r WWJ /Jmj ins ysical Development kA W t W 0 v .t: �w- a 0 aHon 9a 90 r : Q- • Lake - �, Ia° re° OliviQ I G'� �., �� vv\ Lake ary ggo at° o + ga° 1 44°95' \.\' He Or Q N t o et° 9s's�P OBU ° N1 (r° f Stewa Addle Lake" . ... 9e° 420 9oo aa° Bakers -� to La dQ P • 1 1' i re _ Auburn J�JP Q P,v� P,\\ _ 1 Jt>O �•\" !'. 1 Iligh Islapd Lake �hr e cLE00 C0'' .... ... .... ......... _ ........ i. IaLEV CO. • _- . .. . .. 4L $ s: e \p -�(L'� It" `,r •C 0� PAltnoir Lake CO 0' • � b � p \ham r Tltiow Lai ' M ton e' cry ' `� } "ch Inthrop Gaybr F . ..... .. . . . ..• ... •i .... y.. {;. •Rnnklin `� Gibbon C,� 4(11 ` \7 h Lak bake • GoP SIBLEY t'anch J,,Or Lafayette $ o a• ; ring C ek .rl���O$r OCR - \'k� •George E t\P :EXPLANATION -a�c��t �P.� :r1 Preliminary ' eq �P • ' • " • ' ':VJ candidate area co ' Kfossner =C�� �� Rock body outline \C, ; + Wetlands Surface Water Characteristics OScale N 51 to NI Arehean •nelsNS (NC -14) SOIMCE: U56S. 1979a V 0 C�� Figure 3 -88 RESOLUTION REGION NINE DEVELOPMENT COMMISSION 1985 -86 Whereas, on January 16, 1986 the U.S. Department of Energy released a draft of its Area Recommendation Report for the siting of a high level radioactive waste repository, and Whereas, portions positions of Nicollet Sibley, Renville and McLeod counties are listed as a candidate area for such repository dispite not meeting all of DOE's review criteria, and Whereas on September 11, 1985 the Region Nine Development Commission unanimously passed a resolution in opposition to the siting of a repository anywhere within the region citing the value of agriculture land which would be taken out of production, grave theat to ground and surface water and unsafe transportation networks. Now, Be It Resolved by the Region Nine Development Commission that it reaffirms its opposition to the siting of a high level radioactive waste repository in Nicollet, Sibley, Renville and McLeod counties. • Be It Further Resolved that this resolution be forwarded to the U.S. Department of Energy, the Governors Nuclear Waste Council, Governor Perpich and the Minnesota Congressional Delegation. February 12, 1986 Signed James Stangler, Chairman Region 9 Development Commission n U SIX EBST REGIONflL DEVELOPMENT COMMISSION 333 WEST SIXTH STREET COMMISSION OFFICERS Ed Duesterhoeft Chairman Orville Wog Vice Chairman Virginia Draheim Secretary/Treasurer DATE: February 3, 1986 WILLMAR, MINNESOTA 56201 (612) 2356504 EXECUTIVE DIRECTOR PROGRAM STAFF H. Eugene Hippe ECONOMIC /COMMUNITY DEVELOPMENT Jerry Grinde Lee Larson Arlen Kangas n---, Robert Ove by AGING Robert Otto FINANCE Lorraine Patton MEKIRANDW TO: McLeod and Renville County Mayors FROM: H, Eugene Hippie, Executive Director RE: Nuclear Waste Disposal Site The Department of Energy is charged with selecting a nuclear waste disposal site somewhere in the United States. The place they select could be in your backyard. . I want to encourage you to demonstrate opposition to any site in the generalized area along the Minnesota River between Olivia and Mankato. Enclosed is a resolution of apposition the Regional Development Commission passed at a recent meeting. Please consider modifying this resolution or write a new one and send it to the Department of Energy. Don't forget to send copies to your congressmen and area legislators. 0 Enclosure • SIX EBST REGIONQ DEVEhOPMENT COMMISSION 333 WEST SIXTH STREET WILLMAR, MINNESOTA 68201 1812) 2364M COMMISSION OFFICERS Ed Duerterhoeft Chairman Orville Wog Vice Chairman Virginia Draheim Secretary/Treasurer February 3, 1986 EXECUTIVE DIRECTOR H. Eugene Hippe Dr. Sally Mann crystalline Repository Project Office Department of Energy Chicago Operations Office 9800 South Cass Avenue Argonne, Illinois 60439 Dear Dr. Mann: RE: Nuclear Waste Potential and Back -Up Sites PROGRAM STAFF ECONOMIC/COMMUNITY DEVELOPMENT Jerry Gdnde Lee Lamon Aron Kangas Robert Overby AGING Robert Otto FINANCE Lorraine Patton It is my understanding that three of the twelve potentially acceptable nuclear waste sites have been designated in Minnesota. In addition, five of the eight back -up sites have been designated in Minnesota. One of those back -up sites is along the Minnesota River in Renville County and also in McLeod County. At a meeting held January 220, 1986, the six East Regional Development com- mission reaffirmed a resolution originally passed on May 22, 1985. The major points in the resolution remain unchanged from its passage eight ninths ago. WHEREAS, The United States Department of Energy has been engaged in a site selection process for the underground disposal of radioactive waste in crystalline bedrock geological formations, and MMPFAS, The Department of Energy has designated twelve potentially acceptable and eight back -up nuclear waste underground disposal sites, and WHEREAS, Three of the twelve potentially acceptable sites are in Minnesota and five of the eight back -up sites are in Minnesota, and • WHEREAS, Portions of McLeod and Renville Counties in Region Six East are under Consideration as a back -up site for a radioactive waste repository. and Dr. Sally Dann pebruary 3, 1986 Page 2 wHERERS, The safe transportation to and mechanical handling of radioactive waste at the proposed repository will be complicated by the snow and sub -zero temperatures of Minnesota winters, and WHEREAS, The proposed crystalline bedrock repository will seriously impair efforts to preserve the natural habitat and will endanger rare species of flora and fauna in the Minnesota River Valley, and wEEREAS, The proposed crystalline bedrock repository will endanger sacred Sioux Indian ceremonial grounds located on or near aww of the sites and will impair the free exercise of religious customs by Indians from the Upper and Lower Sioux Agencies, and WHEREAS, The proposed crystalline bedrock repository will interfere With the development and public utilization of numerous historical sites located on or near the proposed repository sites, and WEiMEAS, The proximity of the Minnesota River and several county parks to the proposed crystalline bedrock repository would pose a potential threat to river waters and diminish the usefulness of the county . parks, and wKEREAS, Geological faults and continuing tectonic activity could fracture the bedrock and breach the security of the repository, thereby posing unknown threats to groundwater, and VMWAS, The enormous cost of the crystalline bedrock repository would place an additional burden on taxpayers in Minnesota, and the loss of agri- cultural land at the site and the decline in land values in areas adjacent to the site would increase the burden on local taxpayers, and WHEREAS, The Six East Regional Development Commission has been actively pursuing economic development by stressing value added to agricul- tural products, which generally means food processing plants, and which are not compatible with radioactive waste disposal reposi- tories, and WHEREAS, Prime agricultural land should be protected to grow food for present and future generations and these lands should be exempted. THEMM, BE IT plMLVED, That the Six East Regional Development Camdssion hereby opposes the Department of Energy's proposal to dispose of radioactive wastes in crystalline bedrock geological formations along the Minnesota River valley or elsewhere in Region Six East. • BE IT Ft)ld ER RESOLVEN That the Six East Regional Development commission opposes below ground storage anywhere and recommends above ground storage on public land. Dr. Sally Mann February 3,, 1986 Page 3 Please include this letter and resolution in your file of persons and agencies opposed to a nuclear waste disposal site being located in Minnesota. Sincerel , 17 We /� H. Eug Rippe Executive Director HEH:pw, cc: U.S. Senator David Durenberger U.S. Senator Rudy Boschwitz U.S. Representative Vin Weber State Senator John Bernhagen State Representative Gaylin Dgn Ouden State Senator Dennis Fredrickson State Representative Allen Quist State Senator Earl Renneke Vto Representative Gary Schafer ayors in McLeod and Renville Counties Renville and McLeod County Boards of Coamissioners Wes Judkins, Region Nine RDC 0 0 dW (612) 587 -5151 FCITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON. MINN. 55350 TO: Mayor & City Council FROM: Bruce Ericson, Parks & Recreation Director DATE: February 4, 1986 SUBJECT: Aquatic Conference I am requesting permission for Mary Haugen and myself to take the Certified Pool Operators Course offered by the Amer- ican Red Cross April 16th, 17th, & 18th. This is a 20 hour training course for pool operators, service and maintenance personal and is a budgeted item. klm • 0 0 sad sad pampas Apra aaua;a)uo;) uollnPunod Iood 8ulmmIms InuollnN aql Pun 'luamliodap gllnaH Innd is 'uopnanpg fo luawundau Plosauul)q aql 'ssw3 pay Innd ''IS aql dq Pa.;osuodls -w si aaua afuoa SIV asmn7 /we; &ud SHHH uo:1a'IS184 11 Iudv Ipun do papunlw Alin) N Inns Baal uopenslNw — Aallod (1Nf1i3H 'saal ).pads ag, ;oI Aj!pnb too Isom ql A;uugad ;me pa>I;ewtsod suollunlaaa 'Lo1Ss nosauuIN'In.d *t$'taans u3WIl 'S on, 'swuD NOIltlWHOHNI PaH Inrd IN m IuawArd gnn II anna; Put w;ol uonwtst8w aw auldwo� 'saal uoiulnH» (,pads In aselueape agrl put s, 1 bangs& iiiyay ,ate aaa tfoIlmisfBaa/ 'uolleuuqul ptoH 1Alaw m qs;,u noA B =01 U0pWIIl8a; aqI u0 SSa.LHVI1a(3v9H xoq aq) Naaga amald umrsas us n aauaaaiuoa aqt anti^( Alddr il!x sate woo; Itpads 'suurnbpeag awauluoa ann'uul Atp!IOH Anu agl It RUJAtls uo u.Id a3ua.Lafuo') "saimnbc us palsaaalul asla auo.(ur put: 'spsrn8a)ll 'lauuctuad aauruatulrw Iood 'SISAA 'siagnal 'sagnoa so) snulwas )o AlautA apl)n le 8upapo Art UOMPul agl anulluoa aA\ 'slrunlssa)oid alimbr Suolut nap! Auln:gs JO) wluo) t put 'SwIltlaads amnosaa 'uontluao)ul 3PIAoad o7 o8r maA 91 patImpIr a stm aauasa)uoa 614,L 0 0 You are cordially invited to attend the 16th Annual Minnesota Aquatic Conference Holiday Inn, St. Paul April 16, 17, 18, 1986 Conference Guest Speaker HIGHLIGHTS Louise Priest, Executive Director Council for National Cooperation in Aquatics Luncheon Entertainment Dudley Riggs, Brave New Workshop certified Pool Operators Course Administrators Workshop Competitive coaches Special Smkm April 16, 17, 18 1986 + Atmricm Red C4oea 9, Aul A,et ctu er I ` 16th Annual sunicros uunionp3 Arpp3 suuusaS unpeanpg Nurya.ni (rp"." dogsN,om aouruawlrw l(Iod okra 00 SA 00 Skit NVld 39VN:)Vd Hlludv 00 sts 00 SH sNONN'3S NOD.v:)n03 AV(1INd LI IpdV 110"Is NISIS SNOISUS N0I1V70(33 ONINAA3 AV(ISNalll cI I.,dv (N)'S4l W) S" dOHSNNOM 37NVN31NIVW 100d OISVH H I '.I 91 Iudv 00'5-9 W SN$ MUM SHO1V119d0100d GI311NT) sad sad pampas Apra aaua;a)uo;) uollnPunod Iood 8ulmmIms InuollnN aql Pun 'luamliodap gllnaH Innd is 'uopnanpg fo luawundau Plosauul)q aql 'ssw3 pay Innd ''IS aql dq Pa.;osuodls -w si aaua afuoa SIV asmn7 /we; &ud SHHH uo:1a'IS184 11 Iudv Ipun do papunlw Alin) N Inns Baal uopenslNw — Aallod (1Nf1i3H 'saal ).pads ag, ;oI Aj!pnb too Isom ql A;uugad ;me pa>I;ewtsod suollunlaaa 'Lo1Ss nosauuIN'In.d *t$'taans u3WIl 'S on, 'swuD NOIltlWHOHNI PaH Inrd IN m IuawArd gnn II anna; Put w;ol uonwtst8w aw auldwo� 'saal uoiulnH» (,pads In aselueape agrl put s, 1 bangs& iiiyay ,ate aaa tfoIlmisfBaa/ 'uolleuuqul ptoH 1Alaw m qs;,u noA B =01 U0pWIIl8a; aqI u0 SSa.LHVI1a(3v9H xoq aq) Naaga amald umrsas us n aauaaaiuoa aqt anti^( Alddr il!x sate woo; Itpads 'suurnbpeag awauluoa ann'uul Atp!IOH Anu agl It RUJAtls uo u.Id a3ua.Lafuo') "saimnbc us palsaaalul asla auo.(ur put: 'spsrn8a)ll 'lauuctuad aauruatulrw Iood 'SISAA 'siagnal 'sagnoa so) snulwas )o AlautA apl)n le 8upapo Art UOMPul agl anulluoa aA\ 'slrunlssa)oid alimbr Suolut nap! Auln:gs JO) wluo) t put 'SwIltlaads amnosaa 'uontluao)ul 3PIAoad o7 o8r maA 91 patImpIr a stm aauasa)uoa 614,L 0 0 You are cordially invited to attend the 16th Annual Minnesota Aquatic Conference Holiday Inn, St. Paul April 16, 17, 18, 1986 Conference Guest Speaker HIGHLIGHTS Louise Priest, Executive Director Council for National Cooperation in Aquatics Luncheon Entertainment Dudley Riggs, Brave New Workshop certified Pool Operators Course Administrators Workshop Competitive coaches Special Smkm April 16, 17, 18 1986 + Atmricm Red C4oea 9, Aul A,et ctu er I ` 16th Annual Certified Pool Operators COURSE The St. Paid Red Crom in cooperation with the Natural! Swimming Pool Foundation is offering this 20 how traWttg coupe In an effort to train will cendy pool operators, service, and maimmtanct pmomd. The faculty for data specialized training is comprised of ramftdly selected mdividuak who rAlep to the high at degree, both technical knowledge and imtractbW *Uky. They arc 20 recognized express in site Mel in which they iexrom. Course Pee: $85.00 Wednesday — April 16 Holiday 1M I " a McKnight Se. Paul, MN 5:30 p.m. Regi u bDn 6:00 p.m. Introduction, Schedule, Coda, Regulations & Liability 8:00 p.m. Calcuhdmu 9:15 p.m. Managemenr, Scheduling, Personnel Thursday — April 17 Holiday IM 194 & McKnight St. Paul, MN 7:00 a.m. Commmul Breakfast 8:00 a.m. Pod Water Chemistry — Pan 1 9:30 a.m. Water Trading. Analysis and Adhusttrent 11:30 a.m. Luncheon 1:00 p.m. Pod Water Chemistry — Pan 11 2:30 p.m. Filtration, Filters, Circulation, and Equipment 4:15 p.m. Pool Water Chemistry — Part 111 7:00 p.m. QnerdoNAmwer and Study Salon (optional) Friday — April 18 St. Paid Red Crom 100 S. Robert St. SL Paul, MN 7:00 a.m. Cominental Breakfast 7:30 a.m. Maintenance & Opentiom Problems 8:30 a.m. Care or Seaso-W Peru 9:30 X.M. Energy Conservation and Management 10:45 a.m. Disease and Accident Prevention 11:30 a.m. Luncheon I:Im p.m. Chlorinators, Chemical Feedings, Pool equipment. and Instruments 2:00 p.m. Spas and Warm Water Pools 3 :38 p.m. NSPF Examination Basic Pool Maintenance WORKSHOP TMs watklhop Is offered In cooperation with the St. Paid Health Department in an effon to mm pool makiteoance personnel, swimming instruction, pool managers, and lifeguards in general promMm, chemistry, equipment, and regulations. Wurkdmp Pee: $45.00 Thursday — April 17 Holiday Into 195 & McKnight St. Paul, MN 7:00 a.m. Registration & Continental Breakfast 8:00 a.m. Opening Session 8:30 a.m. Liability & Risk Management 9:30 a.m. Fuser Systems 10:30 a.m. What Is Ideal Water Quality 11:30 p.m. Luncheon 1:00 p.m. Codes & Regulations 2:00 P.M. Energy Conservation Spas, Hot tubs, Whsripoou 3:00 p.m. Trouble shooting Question and Answer Session 3:30 p.m. Closing Session and Door Prizes Aquatic Education SESSIONS THURSDAY EVENING EDUCATION SESSIONS This workshop is for Coaches, WSls, and lifeguards who would like to refresh their swimming skills, share ideas and pick up some new teaching lips. A special threr -hour hackhoarding inservice Is being offered as well a special sessions for coaches on strength training and a desic injuries. Other offerings will include a Rescue Board " review, a Mask, Fins, and Snorkel skill review plus two adapted aquatic sessions. Video tape equipment will be used for stroke work with specialism available to help analyre your technique. This is a participation workshop, so bring your suit. Workshop Fee: 315.00 Thursday — April 17 Central Square Pool 100 - 7th Avenue N. South St. Paul, MN 5:30 p.m. Registration 6:00 p.m. Opening Session 6:30 p.m. Rescue board uses Lifts & Transfers Stroke videotaping Competitive Stroke Mechanics 7:30 p.m. Mask, Fins, & Snorkel Use Stoke Videotaping Strength Training for Swimmers 8:30 p.m. Adapted Exercise Stroke Videotaping Athletic Injuries Windsurfing CONFERENCE HIGHLIGHT. 6:30 -9:30 p.m. Water Backboarding Inservee FRIDAY EDUCATION SESSIONS It is with great pleasure that we announce that Lodse Priest, Executive Director of the Council for National Cooperation in Aquatics w111 be our special Bursar speaker during several sessions at the conference, and this year's special luncheons entertainment attraction will be the Impmvemtional antics of the Dudley Riggs Brave New Workshop. Of special interest to administrator, will be a thne -hour morning workshop covering topics of specific concern to yw. Other offerings will Include sessions on beach management, coaching, risk management. disease control and much more. See the hourly schedule for specific topic offerings and lime francs, Workshop Fer: $45.W Friday — April 18 Holiday Inn 194 et McKnight St. Paul, MN 7:00 a.m. Registration & Continental Brcakfasl 8:00 p.m. Opening Session 8:30 a.m. Who's New In Aquatics Ice Rescues & Hypotherm s Seniors & Swimming Early Season Beach Set-up 9:30 a.m. Teaching Tips: Beginners Swimming For Fitness Lifts and Transfers - Lost Bather Procedures 10:30 a.m. Swimming With Arthritis Lifeguard Training & Inurvices Result Junior Training Triathlon Training 11:30 p.m. Luncheon Presenting Dudley Riggs' The Brave New Workshop 1:00 p.m. Visit the Exhibits 1:30 p.m. Disease Control Risk Management Nutrition & the Swimmer Adapted Aquatics Update Tiny Tots 2:30 p.m. Emergency Action Plans Procedural Sops for Managing Risk Abuse vs Appropriate Touch instructional Games Water Exercise 3:30 p.m. Closing Session and Door Prizes CONFERENCE HIGHLIGHTS — ADMINISTRATORS' WORKSHOP: 8:30 a.m. Risk Management and Insurance 9:30 a.m. Hiring Procedures, Certifications, Curriculum and Programming 10:30 a.m. Disease Control, Marketing (612) 587 -5151 • %/�� CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 February 6, 1986 Mayor Paul Ackland and the Hutchinson City Council RE: Robert McGee vs. city of Hutchinson Dear Mayor Ackland and Councilmembers: Enclosed please find a copy of a letter forwarded to Mr. James Junker on January 30, 1986. Subsequent to that letter I had a telephone conversation with Mr. Junker in which he indicated an initial unwillingness to contribute to the proposed settlement as outlined by Mr. Haas. Mr. Junker also indicated opposition to the City's settling this matter on its • own initiative since he felt would create a precedent for other individuals in the future. Mr. Junker promised to have his attorney, Mr. Lee Labar contact me to outline Mr. Junker's position in greater detail. I currently await Mr. Labar's response. Sincerely yours, CIT OF HUTCHINSON By /. James H. Schaefer Hutchinson City Attorney JHS:dlp Enclosure • (U _d' r (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST . HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: February 6, 1986 TO: Mayor and City- Council -------- - - - - -- FROM: Kenneth B. Merrill, Finance Director -- -- - - - - -- ----- - - - --- SUBJECT: Robert McGee Garbage Pick-Up — — — — — — — — — — — — — — — Per the City Council's inquiry, we looked at our records and find Mr. McGee had been billed for two refuse charges prior to 1981. Amounts had been billed and certified to taxes similar to the present method. /ms � —�l (612) 587 -5151 • y CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 January 30, 1986 James L. Junker JUNKER SANITARY SERVICE, INC. P.O. Box 246 Stillwater, MN 55082 RE: Robert McGee vs. City of Hutchinson Dear Mr. Junker: Robert McGee has initiated an action in McLeod County Court to seek recovery of $470.64 he alleges was improperly billed to and paid by him for garbage collection charges. • Mr. McGee was charged commercial pickup rates for a business which he operated at 173 5th Avenue Northeast in Hutchinson. The alleged overcharge took place between the years 1981 and 1985 and is broken down as follows: 1981 - $79.18, 1982 - $48.76, 1983- $71.00, 1984 - $74.76, 1985- $196.94. Mr. McGee alleges that during those years his business generated no garbage or refuse and thus the billing was improper. Mr. McGee refused to pay these billings and they were certified to his property taxes in accordance with City Ordinance and State Statute. It is my understanding that these taxes have been paid and the amount assessed has been turned over to you by the city of Hutchinson. Mr. McGee's attorney. William Haas, has offered to dismiss this matter if the city will waive collection of the 1985 charges and refund 508 of the 1981 through 1984 charges. This would mean a reduction in charges of $196.94 for the year 1985 and $136.85 for the years 1981 through 1984. The city has taken the position that this is essentially a dispute over fees collected on behalf of Junker Sanitation. If refund of all or any portion of the amounts collected is to be made, the city feels that the contribution should come from Junker Sanitation since they received the fees from the city. If you are willing to accept the proposal by Mr. McGee, the result would be a payment of you to the city of $136.85 for the years 1981 through 1984 and either a waiver of or a repayment of the • $196.94 billed in 1985. V James L. Junker January.30, 1986 Page Two If you are not willing to make this compromise, it appears as if this matter will go to trial. You should be aware that it is my intention to name Junker Sanitation as a third party defendant. I would be alleging that if any amount is due to Mr. McGee from the city of Hutchinson, the same amount is to the city of Hutchinson from Junker Sanitation. As a third party defendant you would be required to file an answer, make an appearance and hire an attorney. Both you and your employees would be required to be witnesses since the underlying factual basis of Mr. McGee's claim is the existence or non - existence of business generated refuse. Quite frankly, the time and effort involved when combined with the expense of litigation far exceeds the settlement offer. Please let me know your feelings on this matter at your earliest convenience. • Sincerely yours, CITY OF HUTCHINSON By/ James H. Schaefer Hutchinson City Attorney JHS:dlp cc: Bill Haas Gary D. Plotz • (612) 587 -5151 • �/ CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 February 6, 1986 Mayor Paul Ackland and the Members of the Hutchinson City Council RE: Nemitz - Benjamins Dear Councilmen: Based upon discussions held between myself, Mayor Ackland and Ron McGraw, Mr. McGraw has drafted a lease agreement between the city of Hutchinson and the Benjamins which I believe should satisfy all parties. Under the terms of the lease the city will be entitled • to use the property in question as a municipal parking lot for a term of 10 years. The lease may be renewed for an additional five years upon mutual agreement of the parties. The Benjamins may terminate the agreement at any time by giving the City thirty (30) days written notice of their intent to do so. This allows the Benjamins the ability to utilize the property for other purposes should such an opportunity arise. If the Benjamins for any reason terminate the lease, they are required to pay to the City the sum of $1,200 as liquidated damages. This is the amount of the parking credit given them originally. This amount remains constant throughout the term of the lease and is required to be paid whether the lease is terminated during its first or last year. In addition to the $1,200 liquidated damages the Benjamins would be responsible to provide a minimum type curb or car stop if they voluntarily terminate the lease. Mr. McGraw will be presenting this lease to the Benjamins and hopes to be able to present the signed original to the Council for action on the February 11, 1986 Council meeting. If you have any questions concerning this lease, please feel free to contact me directly. Sincerely yours, CITY OF HUTCHINSON � By/ � � . 4-� James H. Schaefer Hutchinson City Attorney JHS:dlp PF9.19P THIS AGPYZiENT made this day of February, 1986s by and between Arthur Benjamin, Sc., a single person, and Arthur Benjamin, Jr., a single person, hereinafter referred to as Lessors, of the County of Mcleod, State of Minnesota, and the city of Hutchionson, hereinafter referred to as Lessee. for and in consideration of the sum of one dollar and other good and valuable consideration in hand paid to Lessor by Lessee, receipt of which is hereby acknowledged, do hereby lease to Lessee the following described premises situated in the County of McLeod, State of Minnesota, to -wit: The South four feet of the West 62.7 feet of Lot Seven (7), and the North five feet of the West 62.7 feet of Lot Six (6), all in Block Eight (8), South Half (S'h) of the City of Hutchinson. Lessee shall be entitled to the possession of said premises as above • described without any liability or obligation on the part of the Lessor of making any alterations, improvements, or repairs of any kind on said premises for the tens of ten (lo) years from January 1, 1986, for the following purposes, to -wit: for a municipal parking lot for the City of Hutchinson. Lessocs, their assigns, successors, and heirs may terminate this Agreement at any time by giving Lessee thirty (30) days written notice of their intent to terminate. Upon receipt of said written notice and thirty (30) days from said notice, Lessee shall peacefully quit and deliver up said premises to the Lessor peacefully and quietly. In the event that this Lease is terminated, Lessors shall within sixty (60) days of the date of termination pay to the Lessee the sum of One Thousand Two Hundred and no /100 ($1,200.00) Dollars as liquidated damages. Further, Lessors shall provide Lessee some minimum -type curb or car stop on the South • property line of Lessee within sixty (60) days from the date of termination of this Lease. `F' —etl_ i 1 o/ This Lease may be renewed for an additional five (5) year period if mutually agreed upon by the Parties hereto. This Agreement and the terms and conditions thereof shall bind the heirs, assigns, and successors of the parties hereto. CITY or HUTCHINSM Gary Plotz G. F. NEMITZ' SONS PAINT WALLPAPER i GLASS Arthur J. Benjamin, Sr. Arthur J. Benjamin, Jr. 0 • • DAVID B. ARNOLD CHARLES 8. CABMICHAEL is MICHAEL B. LDAEON GARY D. MCDOWELL PAYE KNOWLES STEVEN A. ANDERSON DANIELJ.BERENS STEVEN S. HOOF O. BARRY ANDERSON LAURA E. FRETLAND CHARLES L. NAIL, JR. DAVID A. BRUEOGEMANN JOSEPH M. PAIEMENT • F- I L February 5, 1986 ARNOLD & MCDOWELL ATTOSNHYS AT LAw 101 PARR PLACE HUTCHINSON, MINNESOTA 55350 Mr. Gary Plotz City Administrator City Hall, Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 (912) 587 -7575 RESIDENT ATTORNEY O. BARRY ANDERSON Re: HCVN - Channel 10 Our File No. 2190 -84 -0005 Dear Gary: 5881 CEDAR LEE ROAD MINNEAPOLIS. MINNESOTA 55416 (612) 545 -BOoo MN TOLL FREE 800- 343.4545 801 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 (612) 362 -2214 714 TENTH STREET EAST GLENCOE, MINNESOTA 55336 (812) 864.8111 ZD * °i RFX,aVW 6V.� HCVN - Channel 10 would like a request for funding to be placed on the agenda for this coming Tuesday, which I understand to be the next regularly scheduled City Council meeting. I am combining this request for funding with a review of the results of the work performed by the Cable TV committee, which was appointed by the Mayor a little over a year ago. I would anticipate that we would need about twenty minutes or so of time to make our full report. If you have any questions or problems, please advise. I would appreciate it if you would let me know, at your convenience, where on the agenda we are likely to fall. GBA:cs est personal regards. urs, rson (612) 587.5151 C/TY OF HUTCHINSON . 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: February 6, 1886 TO: Mayor and City Council FROM: Director of Engineering RE: School Road & T.H. 22/7 Flashing Light Attached is the data I received from the Department of Transportation. If we proceed, drawings will have to be completed to submit with the application. . The Utilities would need them, also, to provide us with a complete cost estimate. MVP /pv attachments Marlow V. Priebe Director of Engineering 1 � -F I ^ AI YEL ...At CABLE SHALL K Y TD IRS M CN MISS - R .-ND WHATE Y VEL M.LY.N n R[➢ -- IMMAt CML{ AC![I1VKC WAS CIgMY M SLAP! CYTRMIC[ KLAN C-LC Y C K KD Y1K S.A. MINE i GURING AK CLAYrCJ FLASHING r CL(CM ACCCYCLT AA [M[ OR JCT - WIRING DIAGRAM 00* VAX. ` >•» \ IT'-Q YIY. • RSC•tLC S S ttR DMCGMRDT Sw1G ILASKR CNTIIK Y CAEKT AMCTION COY R wt I FITTING[ � 1 -ITCH MM. WW .wDRWND ROD TYPICAL OMIT MUIE MOUNTED FLASHING 9EACOM ASSEMBLY FLASWNG BEACON ASSEMBLY DETAIL K D of symepLS SIGNAL FACE .0 -------------- ALCL +E RIN SIGNAL FMC[ ----------------- - + •( RKIDBTE[LLOMAXI IR9[L / 1I4ID SRRICNWTIR3C)b rLKE - - 1 "Do rQL[-------- --- -- - - - -- 0 WINCE Of rOY[R -------- - NANONOLI INPLK.E STREETLKNT ..... Q MRE G10INK IMORI----------------- NOTES' 111 THE STATE WILL FMFH5H TO THE CITY I FOR THE CITY TO INSTALLI THE FOLLOWING'. - FL ASH[R CABINET COMPLETE WITH FLASHER CONTROL EOUIPMENT AND ALL REDLINED MOUNTING HARDWARE. - on I E II FORDA-MAT FLASHING SCUM AS l DMALCTE H WIT ALL REOUIR[0 MOUNTING HARDWARE. 121 FLASHER IIGNAL FACES H AND AC FLASH YELLOW LYULTAN{WSLY. F LATHER SIGNAL fAt[6 !1 ANp q FAIN RED SIMULTANEOUSLY. ISI SEA VICE Y[T[RED. INTERSECTION OF T.N. 29 M CSAN.IS IN MONTEVIDEO LDCJITM LO: 12030029N000790M I� CABLE SHALL K Y TD IRS M CN MISS - b M[UL CTRAN ATMIM)Y[p CT TM[ (NIN[3S. IC -to IScot]1j1j I��M,,Y./KXM KT,99. $TO." -- IMMAt CML{ AC![I1VKC YM CIgMY M SLAP! CYTRMIC[ KLAN C-LC Y C H1C 3�lYAN3 YAMTY Y1K S.A. MINE GURING AK CLAYrCJ FLASHING CL(CM ACCCYCLT 00* VAX. ` >•» \ IT'-Q YIY. • RSC•tLC S S ttR DMCGMRDT Sw1G ILASKR CNTIIK Y CAEKT AMCTION COY R wt I FITTING[ � 1 -ITCH MM. WW .wDRWND ROD TYPICAL OMIT MUIE MOUNTED FLASHING 9EACOM ASSEMBLY FLASWNG BEACON ASSEMBLY DETAIL K D of symepLS SIGNAL FACE .0 -------------- ALCL +E RIN SIGNAL FMC[ ----------------- - + •( RKIDBTE[LLOMAXI IR9[L / 1I4ID SRRICNWTIR3C)b rLKE - - 1 "Do rQL[-------- --- -- - - - -- 0 WINCE Of rOY[R -------- - NANONOLI INPLK.E STREETLKNT ..... Q MRE G10INK IMORI----------------- NOTES' 111 THE STATE WILL FMFH5H TO THE CITY I FOR THE CITY TO INSTALLI THE FOLLOWING'. - FL ASH[R CABINET COMPLETE WITH FLASHER CONTROL EOUIPMENT AND ALL REDLINED MOUNTING HARDWARE. - on I E II FORDA-MAT FLASHING SCUM AS l DMALCTE H WIT ALL REOUIR[0 MOUNTING HARDWARE. 121 FLASHER IIGNAL FACES H AND AC FLASH YELLOW LYULTAN{WSLY. F LATHER SIGNAL fAt[6 !1 ANp q FAIN RED SIMULTANEOUSLY. ISI SEA VICE Y[T[RED. INTERSECTION OF T.N. 29 M CSAN.IS IN MONTEVIDEO LDCJITM LO: 12030029N000790M I� oEVARTMENT TRANSPORTATION - Boom 309 Office of Traffic Engineering • TO: E. Bolzeaer, District 8 Acting. District Traffic Engineer -r -.n- STATE OF MINNESOTA Office Memorandum DATE: November 5, 1984 FROM: L C. 80lfaas, Dlraetor �� ' 248 -6114 Office of Traffic Engineering waiecr: Flashing Beacon. Installations With the mar personnel in our Traffic Eagiaaarivg Offices thremghoet the State, we find it imperative that the project development process for flaphiag beacon installations be reaffirmed. lasit*Uj[ tiyara are two distinct processes - me for ma; tn.talattom mhich.are mitber, lot.. V& ant - sre�.kj.+� =auuac a�spvsi prsparaa oy..liieLTYCi aka LLtE�TII�$� �L� tra ldi Engineering with -concurrence,ldttet {>iocsment iralPtim such •as gap studies, v#aibifit)'s #te.) s, CAW ,' 1Ysfffc Iftii� Y 34 ;IT 4 p vv", district designs plea (ezl le attaehad} 4sI $eeiga Unix with special provisions.: -, - 4. If,ft+� furnished equipment, district sub"'ta request. to She] 5. Agreement request by District sent to Tom Campbell 6. Frocessfut -of agreement with local governing body by District 7. Submittal of "Turn -on' form to Signal Design unit Oil '�eedari For installations either NOT VAARANTED or for which NO WARRARTS EAST, the following process shall be followed: 1. District conducts appropriate justification studies (including identi- fying local concerns) and informs local officials of permit application terms: - Local governing body to purchase all required equipment (flashing beacons, wiring, control equipment and cabinet, etc.) and install (Hn /DOT inspection). - local governing body to provide and pay power costs at sole expense - upon completion of construction, local governing body to maintain and keep in repair and assume liability for the installation 2. District submits written request for installation (with all pertinent background information) and sketch showing detail (intersection, signing and wiring from source of power to flashers) to Traffic Engineering for review C r f E. Holzemer, District 8 November 5, 1984 Page 2 3. If installation is approved as being justified by Traffic Engineering, a i Permit Application is sent to the District. The District fills in top and sketch portions (attach sketch from No. 2 above if applicable) on front side of Permit Application (sample application attached) 4 -. District presents original application to appropriate council /bgard for certification (front and back side of application) 5. District forwards original application to Director, Traffic engineering for approval and assignment of Permit Number 6. Distribution of copies of original executed application made by Signal Design Unit (original retained by Signal Design Unit) 7. Installation of flashing beacon 8. Submittal of 'Turn —on" fora to Signal Design Unit cc: J. Tweedale H. Wittenberg M. Weiss /J. Hansen D. gaske /J. Heurung X. A. Madole, District 8 • j • 1'1 k \ill M,ni 1. -1,.7%1 WIII: RI• AS THE ( beacon owner) desires to place a flashing beacon in operation at (location) and the State of Minnesota Department of Transportation (State) is sgreeable to permit such placement on the following terms and conditions, OW , THHREFORE, IT IS AGREED AS FOLLOWS: The beacon owner shall prepare, or may request the State to prepare, any necessary plans, specifications, and proposals: and shall perform the engineering and inspection required to complete the items of work hereinafter set forth, all at the cost and expense of the beacon owner. ?, The beacon owner, with its own forces and equipment, or by contract, shall install or cause to be installed the neiessary equipment at the location specified herein, at the cost and expense of the beacon owner. Exact locations will be deter- mined by the State. If said installation is not begun within 11 months of the date of approval of the appliatton, the State will require a new permit application. 3. The work provided for above shall be done with materials and equipment approved by, and constructed to the satisfaction of, the States District Traffic Engineer. a. Overhead beacons shall be installed with a minimum clearance of 17 feet and a maximum clearance of 19 - feet above the roadway surface. b. Roadside beacons shall be mounted at least g feet above the roadway surface, and shall have a lateral clearance of at least 3 feet from the edge of the usable shoulder or at least ?feet from the face of the curb. C. ilarard identification beacons shall be operated at all times that the hazard exists. Intersection. control Beacom shall be operated continuously throughout the year. d. Overhead beacon installations shall include adequate illumination (minimum of one luminaire for crosswalk installations and two luminaires for intersection control beacons). 4. Upon completion of the work contemplated herein, the beacon owner shall maintain and keep in repair said installation. and shall provide the necessary electrical power for its operation, including the power supply to the service equipment, all at the cost and expense of the beacon owner. S. The beacon owner indemnifies, saves and holds harmless the State and all of its agents and employees of and from any and all claims, demands, actions or causes of action. of whatever nature or character, arising out of, or by reason of, the performance of any work b) the beacon owner provided for hereby: and further agrees to defend, at its sole cost •. and expense, any action or proceeding commenced for the purpose of asserting any claims of whatsoever character arising in connection with, . or by virtue of, the installation by the beacon owner. 6. Any and all persons engaged in the aforesaid work to be performed by the beacon owner shall be considered employees of the beacon owner; and any and all claims that may or might arise under the Worker's Compensation Act of this Star on behalf of said employees while so engaged, and any and all claims made by any third pasty as a consequence of any _ct or omission on the part of said employees of the beacon owner while so engaged in any of the work contemplated herein, shall be the sole obligation and responsibility of the beacon owner. If at any time the State, acting through the Commissioner of Transportation, shall deem it necessary to make any improvements or changes en all or any part of the right of w ay of the trunk highway, which affect the abovementioned installation as located under this permit: then, and in such an event, the beacon owner shall, within fifteen days after written notice from the Commissioner of Transportation or authorized agent, proceed to alter, change. vacate, or remove from the trunk highwa :irh! of war said equipment so as to conform to said changes, such wjrk to be done without any cost whatsoever to rite State, and completed on or before the date specified in said written c. -der. In the event said notice :s not comphe.i with by the beams ,;comer, the State will perform the work necessary for said alterations, change. or removal, at the sole cost and expense of the beacon owner. K'O('\TY , CITY . TO%%NSiIIP) STATh 01' NIIN \t SOTA; VI PARTMF \T OF TRA \SPORIA "rIO\ ,MgUDII-S AND JUSTIFICATION VI Bll \ SUBNIITTIiP. f COMMI \DiD FOR :APPROVAL Dint r.:; 17atci: I ngincrr BY Authorized Signature Date (SEAL) Authorized Signature Date Reg. No. Date PI R\1ISSI0\ IS Ill RI 111- GRANTH) !ur installaton and cap. ration of the aforesaid equipment in accordance with the lv r:nt• .ntd r mdilians 1rovided for herein u'rltw 1 u Ntn In)T: -F Director. Irattic l rgmecnng Date N.RMIT NUM.WR • APPLICATION FOR PERMIT OF FLASHING MACON INSTALLATION tl ype or use blackball point. Fill out both sides) 7 4 %TION IS HEREB \' MADE BY THE (COUNTY /CITY I TOWNSHIP): OF • r f tvr called the beacon ownerlto place, construct, and thereafter maintain and be liable for, an (overhead t (roadside) h. tun control Racon i hazard identification beacons ( with overhead pedestrian crusswalk signs) at the &hove location. I .r.t -hit the insta:lation will be in accordance with the terms and conditions provided for herein, and with the n> )i the current Minnesota Manual on Uniform Traffic Control Devices, as modified by the Commissioner of RESOLUTION Its t? t': >UTA Uri ilia:,the beacon owner enter into an agreement with the State of Minnesota. Department of Transportation, ! .r .... • . +• :ng purpose. to wit: to install at the above location an (overhead) (roadside ) lintersLction control beacon j hazard (&.matt -_ .n hea.on i � with overhead pedestrian crosswalk signs) in accordance with the terms and conditions provided for ;opy of which was before the - (council; board). BL 11 14 `RTIII R Rf SOLVFD that the proper officers be, and hereby are, authorized to execute such an agreement, and thereby assum? f r, and or. hcLalf of. the beacon owner, all of the contractual obligations contained herein. CERTIFICATION I III.RI by I LRTIFY that, according to minutes in my possession, the foregoing resolution is a true and correct copy of a resoluti.::: pr-zsentrd to. and adopted by, the (council I board) at a duly authorized meeting thereof, held on _ the day of , 19 —. Authorized Signature Title FLASHING BEACON INSTALLATION DETAILS( list manufacturer and model/ aerial no.) BI.A( ON FLASHER TIME CLOCK POLL: LIIMINAIRE HOURS OF OPERATION - POWLR C'OMPA \l 'SAME YELLOW BEACONS FACE N E S W } is i.. RED BEACONS FACE NE S W SKI'TCII OF BEACON LOCATION Indicate roadcaay widths, sidewalks. poles, beacon, and iuminaire location, ,.If addinonal space is needed, attach separate she,') t::nn;•. U.;•.• c.::. .,: lransportation Si !tin DO{ Dist n but ion _ (By (.O. Traffic, - origirai-Traftic t ngincering Signal tics(_•. ; Lhmt copies. Traffic Lngincenng Agrecinumb Unit _ Electrical Services Uni( District Engineer Submitting Agency • is PUBLICATION NO. ORDINANCE NO. 2/86 AN ORDINANCE AMENDING SECTION 1022 OF THE ORDINANCE'S OF THE CITY OF HUTCHINSON ENTITLED "CITY TREE ORDINANCE" THE CITY OF HUTCHINSON DOES ORDAIN: SECTION 1. Section 1022 of the Ordinances of the city of Hutchinson entitled "City Tree Ordinance" is hereby amended as follows: Section 1022:95. Sidewalk Tree Planting. The planting of trees within the sidewalk right -of -way by businesses located within the business districts is permitted Upon application to and approval of any such planting by the ion 1022.100. S e Care. All maintenance of sidewalk trees planted under the authority of Section 1022:95 shall be maintained in accordance with the provisions of Section 1022:50 of the City Tree Ordinance. Such maintenance shall be performed by and at the expense of the adjacent property owner. The city of Hutchinson has the authority to notify the property owner of any hazardous or unsafe tree and require the property owner to correct such condition within a reasonable amount of time. SECTION 2. This ordinance shall take effect upon its passage and publication. ADOPTED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON THIS DAY OF , 1986. ATTEST: Gary D. Plotz, City Clerk CITY OF HUTCHINSON Paul Ackland, Mayor PUBLICATION NO. ORDINANCE NO. 3/86 AN ORDINANCE TO ESTABLISH A "BUILDING CODE BOARD OF APPEALS" AND TO DEFINE ITS DUTIES AND MEMBERSHIP THE CITY OF HUTCHINSON DOES ORDAIN: Section I. Section 300:OOA. There is hereby established an advisory board to be known as the "Building Code Board of Appeals." Section 300:05 Appointment. Said consist of three members who shall be with the consent of the Council. appointments from among individuals experience and training to pass upon building construction. Board of Appeals shall appointed by the Mayor The Mayor may make who are qualified by matters pertaining to Section 300:10 . Terms. The members shall hold office at the pleasure of the Council for a term of two years. Section 300:15 Vacancies. Any vacancy in the appointive • membership shall be filled by appointment by the Mayor, with the consent of said Council, and such appointee shall serve for the unexpired term so filled. Section 300:20 Board Officers. The Mayor shall appoint a Chairman, who shall serve for such terms and shall have such powers and perform such duties as may be prescribed in the rules of said Board. Said Board shall elect_ from its membership a Vice - Chairman who shall serve for such term and shall have such powers and perform such duties as may be prescribed in the rules of said Board. Section 300:25 Meetings. Meetings of the Board shall be held at such times and places as may be prescribed in the rules of the Board or as may be fixed by the Chairman, consistent with such rules. Section 300:30 , Quorum. At least two members of the Board present at a meeting of said Board shall constitute a quorum for the transaction of business. Section 300:35 Duties. The duties of the Board shall be as follows: Subd. 1. Conduct investigations into the appropriateness of decisions rendered by the building • official as to the suitability of alternate materials 7� and methods of construction and to provide for reasonable interpretations of the State Building Code. Subd. 2. To adopt reasonable rules and regulations for conducting its investigations. Subd. 3. Rendering all decisions and findings based upon such investigations in writing to the building official with a duplicate copy to the party requesting such investigation and to the State Building Inspector within 15 days of such decision. Section 300:40 Ex- Officio Members. The Building Official shall be an ex- officio member and shall act as secretary of the board. Section II. This ordinance shall take effect upon its passage and publication. ADOPTED BY THE CITY COUNCIL THIS 1986. ATTEST: p7,v4wi]4 Gary D. Plotz, City Clerk Paul Ackland, Mayor 6 • E 0 RESOLUTION NO. 8218 CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR HP2392A & Jet Printer 1761.00 Computer Terminal and Finance Yes* LOGIS Printer *A special levy was use for purchase and would not be impacted by potential udget cuts. The following items were authorized due to an emergency need: ITEM Date Approved: • Motion made by: Seconded by: COST PURPOSE I DEPT. I BUDGET I VENDOR February 11, 1986 Resolution submitted for Council action by: 2P 0 ORDINANCE NO. 4/86 ORDINANCE AMENDING SECTION 710:00 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED ONE WAY TRAFFIC THE CITY OF HUTCHINSON DOES ORDAIN: SECTION 1. Section 710:00 of the 1974 Ordinance Code of the City of Hutchinson, entitled One -Way Traffic, is hereby amended to include the fol- lowing: Subd. 4. All alleyways located between 'Hain Street and Hassan Street commencing at First Avenue Northeast on the north and terminating at Fourth Avenue Southeast on the south are hereby designated one -way southbound, except the alleyway located between Second Avenue Southeast and Third Avenue Southeast which shall be designated as two -way. SECTION 2. This ordinance shall take effect and be in force from and after its passage and publication. • Adopted by the City Council this day of , 1986. ATTEST: Gary D. Plotz City Clerk Paul L. Ackland Mayor r ' E 11 (612) 587 -5151 ITY OF HUTCHINSON VASHING TON AVENUE WEST .HINSON, MINN. 55350 M E M O R A N D U M DATE: February 7, 1986 TO: _Maayor and City Council ------------------ FROM: Gary D. Plotz. City Administrator- ------- ------ - - - - -- SUBJECT: Recognition for CommuniLy Service— — — — — — — — — — — — — The City staff met today, February recognize individuals and /or groups following suggestions were made: /ms 7, and brainstormed ideas on how to for service to the community. The 1. Develop a small statue of Little Crow with a name plate. 2. Take a picture of the board or commission on which the person served. Frame the picture and have a brief name plate on it. 3. Have a small print developed by Les Kouba as a special measure of appreciation. 4. Improve the existing Resolution of Appreciation. (See attached sample from Police Department) 5. Give a mug with City logo on it 6. Give a key chain with imprint on it. 7. Give a replica of City medallion and /or City Coat of Arms. 8. Give a paper weight with imprint on it. t- I I r1 �Y �� /li (612) 587 -5151 ` %1l�ll/y CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 February 6, 1986 Mayor Paul Ackland and Members of the Hutchinson City Council RE: Tartan Park Baseball Field Lights Dear Mayor Ackland: At the last council meeting in January of 1986 a discussion was held concerning light standards for the Tartan Park Baseball Field. I was directed to draft a Resolution concerning that subject that would reflect the Council's position on that subject. Subsequent to the meeting I had a discussion with Lee Cox of the Hutchinson Baseball • Association. With Mr. Cox's input I drafted a proposed resolution, a copy of which is attached. Mr. Cox requested that I provide Roger Mies, Representative from the Hutchinson VFW, with a copy of the Resolution so that the VFW could give it formal consideration. The VFW executive committee is meeting on the evening of February 6, 1986 so their response is not available at this time but will be available by the February 11th Council meeting. In my discussions with Mr. Mies I do not believe that the VFW will have any serious objections to the resolution as it is currently drafted. I should have a formal response to the resolution for distribution at the February 11th Council meeting. If any changes are requested, they can be made at that time. If you have any questions concerning the resolution or if you feel that it does not adequately represent the wishes of the Council, please contact me at your discretion. Sincerely yours, CITY OF HUTCHINSO� By /�1 James H. Schaefer Hutchinson City Attorney • JHS:dlp RESOLUTION NO. A RESOLUTION CONCERNING LIGHT STANDARDS FOR TARTAN PARK BASEBALL FIELD WHEREAS, the Hutchinson Baseball Association was formed for the purpose of raising funds to assist in the renovation of the municipally owned Tartan Park Baseball Field, and WHEREAS, the Hutchinson Baseball Association, together with other civic organizations and individuals, has raised sufficient funds through; contributions and loans to purchase and install at the Tartan Park Baseball Field light standards and poles, and WHEREAS, the Hutchinson Baseball Association desires to insure that said Tartan Park Baseball Field receives the permanent and perpetual benefit of said light standards. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: 1) The light standards provided by the Hutchinson Baseball Association to the city of Hutchinson for use at the Tartan Park Baseball Field shall not be removed, destroyed or abandoned by the city of Hutchinson without approval in writing from the Hutchinson Baseball Association or its successors in interest. 2) In the event of removal, or abandonment, ownership of said light standards shall revert to the Hutchinson Baseball Association. ADOPTED BY THE CITY COUNCIL THIS DAY OF , 1986. ATTEST: Gary D. Plotz, City Clerk, CITY OF HUTCHINSON By/ Paul Ackland, Mayor • • (612) 587 -5151 CITY OF HUTCHINSON *-'.0A 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: February 5, 1986 TO: Mayor and City Council FROM: Director of Engineering RE: Project 86 -04 County Ditch 18 Study The County received proposals from six firms in November, 1985. The proposed cost was from $6,800 to $31,000. After reviewing the proposals as submitted, some clarification was needed. A set of guidelines as to the extent of the study and the data to be included in the study was sent to all firms. They • resubmitted proposals based on said guidelines. The proposed cost was from $8,720 to $27,200, copy of the firms and bid is attached. on January 30, 1985, the County Board accepted the proposal of Toltz, King, Duvall, Anderson and Associates (TKDA) in the amount of $8,720.00. The City share, as agreed upon, will be $4,360.00. MVP /pv attachment • Marlow V. Priebe Director of Engineering C.D. #18 DITCH ENGINEER • Firm Proposed Cost Total TKDA 6,800 + 1,920 = 8,720 RCM 25,000 25,000 Sioux 26,000 26,000 Schoel - Madson 16,900 + 3,000 19,900 Donahue 31,000 - 3,800 = 27,200 McCombs - Knutson 12,640 + 2,650 15,290 • • �w QaliLO C'•v ;� COMMUNITY SERVICE OFFICER DUTIES: 1. Enforces city parking regulations for both on- street and off - street parking. 2. Impounds unlicensed, stray and uncontrolled animals. 3. Patrols city parks, playgrounds and campgrounds to provide security against vandalism. 4. Engages in public service programs of the police department such as Operation I.D., Vial of Life, etc; S. Maintains a dog license system for the City. 6. Conducts tours of the Police Department. 7. Provides support service to Police Officers in a variety of routine duties. 8. Assists as County Court Bailiff for court held in Hutchinson. 9. Responds to medical emergencies to assist the ambulance crew as needed or provide first aid as is appropriate. 10. Perform related duties as required. E UIQ PMENT: Trained on teletype, radio equipment, camera equipment, fingerprint equipment, typewriter, squad cars, fire fighting equipment, crowd control equipment. MENTAL APPLICATION: Under the general supervision of the Chief of Police or the senior peace officer on duty, the position acts under constantly changing conditions and exercises independent judgment in response to emergencies. Work is reviewed through reports, personal inspection and discussion. RESPONSIBILITY: This position is responsible for routine enforcement of animal, parking and city park ordinances and statutes. The duties also include providing general support for the police department. -18- 0 0 EDUCATION, TRAINING, SKILL: High School education required with basic record - keeping skills. Some experience with meeting the public. Good communication skills, tact, diplomacy. ail EXPERIENCE: Six months experience in this position required for effective performance. ! WORKING CONDITIONS: Generally a 40 hour week. Monday through Friday from 8:00 a.m, to 4:00 p.m. Subject to some rescheduling as needed. Inside and outside work in all weather. Frequent contact with animals. This supersedes, suspends and repeals all previous rules and regulations. Date adopted: July 9, 1985 f N' i tmmss oner omm snoi —i -- "-nee . r 11 -83 TITLE: COMMUNITY SERVICE OFFICER -54- DEPARTMENT: POLICE SUPERVISED BY: CHIEF OF POLICE �� III -3/8 SUMMARY: WORK SUPPORT IN AND SERVI�ES. % DUTIES AND RESPONSIBIL 1. Enforces city parking o dinances. // a) Carries out routine ily patrol of business district on- street parking and issues ci ations for parking ordinance violations. b) Carries out routine day /patrol of city -owned off - street parking and issues citations for parking ordinance violations. 2. Provides animal control. a) Impounds unlicensed, tray, and uncontrolled animals. Captures animals and takes t m to th shelter using city van. • 3. Patrols city parks. / a) Patrols and observes parks, pla rounds and campgrounds to provide security against vandalism. b) Makes necessary contacts with pers ns who are observed misusing public faciliities; issues verbal wa.nings. c) Notifies police by radio when their sistance is required. 4. Provides supp rt to licensed police office s in a variety of routine duties. a) Provides/record keeping, maintenance, courrier assistance to aid in the mooth and efficient operation ofjthe department. 5. Performs related duties as required. DESIRABLE QUALIFICATIONS Secondary education desirable, with basic record keeping skills. Some experience meeting the public. Good communications skills; tact, diplomacy. • Ability to schedule own work according to priorities. WORKING CONDITIONS 40 hour work week. Inside and outside work in all weather. Contact with animals. a, . POLICE DEPARTMENT MEMORANDUM DATE February 7, 1986 TO Mayor and City Council FROM Dean M. O'Borsky MOP SUBJECT Parking Enforcement I recommend that the part -time position of Parking Enforcement Officer be filled. This council has made a commitment to enforcement of the two and three hour limits in the downtown parking district and I believe that you should continue to do so. Complaints by businessmen and citizens have been minimal in the past few years and traffic flow has been excellent. If the position is eliminated it means that either a Police Officer or the Community Service Officer would have to do the work. To take a highly trained, licensed person with life saving skills and arrest powers and to assign them to • parking enforcement would be a waste of their talent and a disservice to the community. In effect by not replacing the Parking Enforcement Officer, we would be losing one half Community Service Officer position or one half a Police Officer position depending on who I assign to the task. Parking enforcement is a low priority in the day to day activities of our officers. Should this position not be filled I cannot guarantee continued parking enforcement as has been in the past. • DMO /jg q-a,- TITts -WMMM MMV1CZ OIfL OM D ■ A ! ! 03 MAN"Wr POLICE 54T SUeEn amcr a lott�cE SU KAHI THIS Is YOM PROVIDING SUPPORT To THE POLICS DEPARTMENT IN CARRYING OUT ROUTINZ EHPORCRMENT AND SECURITY DUTIES AND RERVICO. 1 Enforces city parking ordinanoes by patrolling city -owned on street and off street parking and issuing citations for parking ordinance violations. Records payments of parking tickets. Sands letters and draws complaints on overdue tickets. 2 Provides animal control by impounding unlicensed, stray and uncontrolled animals. Captures animals and takes them to shelter using city van. Seeps records of kennel fees and dog licenses- 3 Patrols city parks to provide security against vandalism. Issues verbal warnings and notifies police by radio when their assistance is required. Responds to calls and complaints involving automobiles and other accidents, providing first aid to the inured and taking steps to insure the prevention of further. accidents. 5 Assists fire trucks and ambulances. Assists in directing traffic. 6 Acts as relief dispatcher, performing all dispatch duties as required. 7 Assists supervisor in scheduling part time and reserve officers for county fair, water carnival and school activities. 8 Prepares daily reports as required for accidents, investigation reports, criminal histories, mug shots and fingerprints. 9 Acts as purchasing agent for the department, purchasing needed items locally and through police catalogs. 10 Performs related duties as required. Trained on radar, teletype radio, camera, fingerprint equipment, typewriter, squad cars, fire fighting equipment, crowd control equipment, firearms. QUALIFICATIONS Some law enforcement background desirable. Good communications and record keeping skills. Ability to adapt to a variety of duties. Ability to schedule own work according to priorities. • YOREIHG CORD ITICBS 40 hour work week. Inside and outside work in all weather. Element of personal danger in performance of some duties. (612) 587 -5151 // CITY OF HUTCHINSON • 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: February 6, 1986 TO: Mayor and City Council FROM: Director of Engineering RE: Planned Improvements on T.H. 15 South & T.H._22/7 West I have been informed by the Minnesota Department of Transportation that we must submit a resolution for each project for the transfer of our MSA and FAU funds to them for payment of our costs on said projects. Said resolutions are attached for your action. MVP /pv attachments • ,I- 6,iv21•/� Marlow V. Priebe Director of Engineering RESOLUTION N0. 8219 RESOLUTION FOR TRANSFER OF MUNICIPAL STATE AID (MSA) FUND . S.P. 4308 -21 (T.H. 22) WHEREAS, the City of Hutchinson proposes to enter a cooperative agreement with the Minnesota Department of Transportation for the reconstruction of Trunk Highway 22 from 800 feet East of California Street to Shady Ridge Road in the City of Hutchinson, and WHEREAS, Trunk Highway 22 is on the Federal Aid Primary System, and WHEREAS, the storm sewer system, curb and gutter, surfacing and traffic signal is to be constructed as part of this project, and WHEREAS, the Minnesota Department of Transportation wishes to transfer funds from the City's Municipal State Aid account to the State. NOW, THEREFORE, BE IT RESOLVED that the Council of the City of Hutchinson hereby requests that the Minnesota Department of Transportation transfer Municipal State Aid Funds (amount to be determined later) from the City's MSA Account to the State of Minnesota for the T.H. 22 Improvement. Adopted by the City Council of the City of Hutchinson, Minnesota, this 11th day of February, 1986. • Mayor City Clerk 0 RESOLUTION NO. 8220 • RESOLUTION FOR TRANSFER OF FEDERAL AID URBAN (FAU) FUND S.P. 4304_30 (T.H. 15) WHEREAS, the City of Hutchinson proposes to enter a cooperative agreement with the Minnesota Department of Transportation for the reconstruction of Trunk Highway 15 from the South City Limits to Fifth Avenue South in the City of Hutchinson, and WHEREAS, Trunk Highway 15 is on the Federal Aid Primary System, and WHEREAS, the storm sewer system, curb and gutter, surfac and traffic signal is to be constructed as part of this project, and WHEREAS, the Minnesota Department of Transportation wishes to transfer funds from the City's Federal Aid Urban Account to the State. NOW, THEREFORE, BE IT RESOLVED, that the Council of the City of Hutchinson hereby requests that the Minnesota Department of Transportation transfer Federal Aid Urban Funds (amount to be determined later) from the City's FAU Account to the State of Minnesota for the T.H. 15 Improvements. Adopted by the City Council of the City of Hutchinson, Minnesota, this • 11th day of February, 1986. City Clerk • Mayor (612) 587 -5151 • // CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 E • M E M O DATE: February 5, 1986 TO: Mayor and City Council FROM: Director of Engineering RE: Parking Resolutions The State Aid Division of the Minnesota Department of Transportation has notified the City that a resolution for parallel parking only, is required on our 1986 School Road and California Street Municipal State Aid Projects. Said Resolutions are attached for your action. MVP /pv attachments 1 Marlow V. Priebe Director of Engineering RESOLUTION N0. 8221 RESOLUTION ESTABLISHING PARALLEL PARKING ON MUNICIPAL STATE -AID STREET - • SCHOOL ROAD WHEREAS, the City of Hutchinson has submitted to the Commissioner of Transportation the plans and specifications for the improvement of School Road from Carolina Avenue to County State Aid Highway No. 12. WHEREAS, state -aid funds will be expended on the improvement of this street, and WHEREAS, the approved state -aid standards as applicable to this project limit and restrict all parking to that which is parallel with the curb. NON, THEN, BE IT RESOLVED that said City of Hutchinson shall require that parking of all vehicles within the corporate limits on this Municipal State - Aid Street be parallel with the curb in accordance with the State -Aid Standards. Approved this 11th day of February, 1986. City Clerk Mayor 0 • RESOLUTION N0. 8222 RESOLUTION ESTABLISHING PARALLEL PARKING ON MUNICIPAL STATE -AID STREET - 6 CALIFORNIA STREET WHEREAS, the City of Hutchinson has submitted to the Commissioner of Transportation the plans and specifications for the improvement of California Street from School Road to 19001 South. WHEREAS, state -aid funds Will be expended on the improvement of this street, and WHEREAS, the approved state -aid standards as applicable to this project limit and restrict all parking to that which is parallel with the curb. NOW, THEN, BE IT RESOLVED that said City of Hutchinson shall require that parking of all vehicles within the corporate limits on this Municipal State - Aid Street be parallel with the curb in accordance with the State -Aid Standards. Approved this 11th day of February, 1986. • City Clerk 0 Mayor (612) 587 -5151 • // CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST _ HUTCHINSON, MINN. 55350 M E M O DATE: February 6, 1966 TO: Mayor and City Council Planning Commission FROM: Director of Engineering RE: Condominium Sites i have checked with the county Recorder and she has informed me that condominium sites will have to be platted. our ordinance requires a Preliminary Plat be submitted for approval and then a Final Plat. . The developers of Greencastle have contacted the County for a condominium number and have the structure under construction. As of this date, no Preliminary Plat. I foresee a time problem on platting could occur on this site and any other site if the same procedure is followed. MVP/PV cc: Homer Pittman, Bldg. Official u At, ��,21. emu, Marlow V. Priebe Director of Engineering rr (612) 587.5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 N E M O R A N D U N DATE: February 6, 1986 TO: Mayor & City Council --------------- - -- FROM: Kenneth B. Merrill, Finance Director -------------------- SUBJECT: General Fund Reimbursement Our 1985 budget had $50,000 anticipated from the Water & Sewer Fund. At this time we have put together a list of some expenses which are reimburse- ments. These expenses break down as follows: Audit (per contract of Charles Bailley) $4,975.00 City Engineer Time 300 hours 7,254.00 City Administrator Time 110 hours 2,765.00 Finance Director Time 200 hours 4,128.00 Accounting Technician 48 hours 515.00 Receptionist Time 416 hours 2,513.00 $22,150.00 This represents a conservative estimate of, and by no means all, expenses which should be reimbursed. We would request authorization of this reimbursement. If approval is granted, the dollars would be reflected in the 1985 year. i 1_ 0 TO: FROM: SUBJECT: (612) 587 -5151 F CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: February 7, 1986 Mayor — & City Council ------------- ---------- - -- - -- Kenneth B. Merrill, Finance Director ----- ----- -------- ------ - - - - -- Write Off of Old Outstanding Checks And NSF Checks — — — — I would request Council authorization to delete from our check register the following amounts: From our disbursement register through check 1121865 $1,710.27 From our disbursement register through check 111158 245.56 (handwritten) Payroll check register through check 1128790 290.57 Liquor Store disbursement checks through check 115386 258.00 The above are outstanding checks which have not been cashed. Our auditors have recommended these items be deleted from our outstanding check register. Once deleted, if a check would be cashed, the City would honor the check. NSF checks from the Liquor Store are dated 1984 or older, in the amount of $548.48 which should be written off. While we are still trying to collect the funds, the auditors have recommended this amount should be written off. The motion would be to write off disbursement checks and payroll checks to the general fund totaling $2,026.40; from the liquor disbursement to the liquor checks totaling $258.00; and authorize the write -off of NSF checks in the amount of $548.48. Attachments /ms 9- F _ 0 �(� 89.!9 - - - " -_'� cc_ _ - -� - - 1a ►s '1 6�' _ S 'a _ 6 ° -1 °° "-7 -- 0° .._ - O , n -7 12/31/65 r i -1 - "-7 BANK RECONCILATION LIQUOR FUND 12/31/65 r PER BANK ' y 76 o cr DEPOSIT IN TRANSIT uti CH ANT. CIT•i OF HUTCHINSON "-7 BANK RECONCILATION LIQUOR FUND 12/31/65 PER BANK ' y 76 o cr DEPOSIT IN TRANSIT uti CH ANT. 3448.00 15.00' 4013.00 150.00 i� G E N 5386.00 MOD ..(("f\ w pr RESOLUTION NO. 8223 RESOLUTION IN SUPPORT OF TY'S METAL FINISHING APPLICATION FOR MINNESOTA FUND WHEREAS, the Minnesota Fund has been established to assist small businesses in retaining and creating employment within the community; WHEREAS, Ty's Metal Finishing and, specifically, Mr. Dick Desens is in need of financial assistance to maintain and expand employment opportunities; WHEREAS, the number of jobs that would be retained totals 30, with an additional anticipated expansion of 15 jobs; AND WHEREAS, the City Council of the City of Hutchinson recognizes the need to maintain and expand the job base within Hutchinson and surrounding area to maintain the vitality of business in the Hutchinson and greater Minnesota area; NOW THEREFORE, BE IT RESOLVED that the City of Hutchinson strongly endorses the application of Ty's Metal Finishing for financial assistance for their program known as the Minnesota Fund. Adopted by the City Council this 11th day of February, 1986. ATTEST: Gary D. Plotz City Clerk 0 Paul L. Ackland Mayor REGULAR COUNCIL MLLTING February 11, 1986 MATER $ SEWER FUND •*State Treasurer social security $918.78 *U.S. Postmaster postage for water bills 134.83 1.985 #2040 tires 1203.96 uid�onIrac ting g repair watermain 525.00 Dixie Petro Chemical chemicals 1580.00 Hansen Gravel q' Fill 44 yds gravel 66.00 Dept. of Natural Resources rental lease 100.00 1st Bank of Minneapolis interest on bond 31,218.75 Coast to Coast supplies I3.86 Commissioner of Revenue Jan. sales tax 664.21 Family Rexall Drug supplies 18.34 Farm $ Home supplies SQ.16 Fitzloff Hardware supplies 66.41 G & K Services uniform rental 82.80 Hutch Coop Oil gasoline 308.46 Hutch Telephone phone 228.92 Hutch Utilities electricity 12,122.12 Johnson Super Valu supplies 27.77 Junker Sanitation refuse 21,640.75 DScLeod Sanitary Landfill dumping charges IZ.00 Din. Valley Testing testing 8.00 Power Process supplies 262.53 Quades supplies Z9.40 .Schramm Implement repairs 9.55 State Treasurer PERA 256.66 $ 71,549.26 CENTRAL GARAGE *State Treasurer social security $137.76 1985 #2040 Schramm Implement parts 40.12 Cluth £, U Joint parts 51.40 Dales Auto Sales parts 100.00 Dyna Systems supplies 115.79 Lakes Gas Co. parts 30.85 Old Dominion Brush supplies 424.00 T.N.T. repairs 37.62 Wacker Implement parts 81.12 AMI parts 297.00 Allen Office supplies 14.45 Brandon Tire tires etc. 1398.85 Coast to Coast supplies 49.28 . Farm $ Home supplies 44.84 GTC supplies 456.03 Harpel Bros. parts 9.70 Hutch Iron G Metal supplies 37.96 Hutch Wholesale supplies 236.09 //- _?_ of Natural Jerabek Machine Shop MacQueen Equipment repairs parts 38.54 427.18 Plaza Hardware supplies 4.50 Plowmans Inc. repairs 51.00 Rockite Silo supplies 18.00 Ruffridge Johnson Equipment supplies 57.68 Schmeling Oil oil 362.69 Schramm Implement parts 19.68 Simonson Lbr. supplies 23.75 STate Treasurer PERA 38.26 Swanke Motors Inc. parts 5.34 T"%n $ Country Tire repairs 28.00 Wigen Chev. parts .75 $ 4,638.23 GENERAL FUND wept. of Natural Resources boat registration fees $51.00 ""`Dept. of Natural Resources recreation vehicle reg. fee 124.00 *Dept. of Natural Resources snowmobile reg. fees 72.00 "'State Treasurer 23.00 social security 6351.61 11CMA Retirement cleaning kitchen floor Corp. employer contribution 216.02 "°Dept. of Natural REsources boat registration fees 36.00 *Dept. of Natural REsources snowmobile reg. fees 84.00 1985 #2040 Lid. School Dist. 423 custodian,lifeguard etc. 183.60 Maplewood Academy gym rental 1365.00 Erickson Oil Products bond refund 5000.00 Logis computer equipment 7449.53 James Schaefer legal services 2196.00 Xerox Corporation maintenance agreement 1999.46 Esther Kuehl refund 23.00 Paul Ackland league meeting 48.38 Joe Sic cleaning kitchen floor 34.44 ASCAP 1986 dues 225.00 Bureau of Bus. PRactice subscription 30.36 Jayco Products aviation gasoline 11,009.37 Luxor Lighting Products lite bulbs 98.85 Mn. Planning Assn. registration fees 12.00 Mn. Crime Prevention Officers Assn. dues 15.00 Mn Chapter IAAI 1986 dues 10.00 New Ulm Journal 1 yr subscription 59.95 Omega Eng. Inc. infrared pyrometer 1805.00 St. Paul Red Cross certified pool opr. course 150.00 Suburban City Magazines tourism magazine 9.00 USA Today 52 week subscription 92.00 Won Anderson 1000 badges 32.47 Robert Ringstrom expenses 7.29 James Popp FIAM spring Conf. 30.00 Gary Forcier 418.77 Am. Welding Supplies 30.00 Brad Emans Automation Supply Co. supplies 30.00 Ed Homan ^ " 30.00 Craig Almquist " John Bernhagen 30.00 Richard Kuttner Carr Flowers " 30.00 David Franzen repairs " 95.98 James Brood 87.50 Coast to Coast 267.35 A & B Electric repairs 58.83 Allen Office supplies 418.77 Am. Welding Supplies welding gas 37.83 Automation Supply Co. supplies 256.12 Big Bear supplies 21.98 Bennett Office Supplies toner 14.40 John Bernhagen FEb. compensation 1662.50 Carr Flowers C. Bell funeral 48.00 Central Mn. Com. Inc. repairs 24.00 Crow River Vet Clinic boarding dogs 87.50 Coast to Coast supplies 185.44 Chamber of Commerce office rental 125.00 Chamber of Commerce 1986 investment billing 40.00 Commission of Revenue jan. sales tax 235.42 Copy Equipment Inc. supplies 98.38 Co. Treasurer dl fees for county 73.00 Culligan Water salt & monthly service 39.50 Crow River Glass Co. repairs 30.00 ERickson Foods twins luncheon 32.58 Erickson & Templin Contracting Jan. snow removal 1434.00 Family Rexall Drug supplies 70.14 Farm & Home supplies 259.41 Floor Care Supply cleaning supplies 268.26 Great Plains supplies 87.52 GTC supplies 41.03 Fitzloff Hardware supplies 95.69 George Field fire inst. assn. conference 80.63 Govt Training Service registration fees 42.00 Guardian Pest Control pest control 36.25 G & K services uniform rental 522.54 Hager Jewelry name badges 48.35 Home Bakery supplies 35.99 HUTCH Milk House rec. supplies 11.00 Hutch Com. Hospital laundry 5.85 Hutch Drug supplies 17.61 Hutch Fire Department reimbursement 279.50 Hutch Iron & Metal supplies 29.01 Hutch Leader advertising & public hearings 489.89 Hutch Telephone •Hutch phone service 2659.25 Utilities electricity & gas etc. 19,390.90 Hutch Wholesale supplies 53.83 Hutch Fire & Safety repairs & supplies 414.21 Ind. School Dist. 423 custodian & bldg. supervisor 108.45 Ink Spots supplies 49.00 -4- $89,066.56 C1 J Jahnkes Red Owl supplies 37.02 Johnson Super Valu supplies 119.60 Juul Contracting grates 116.00 Kohesh volleyballs 101.05 Krasen Plbg � Htg. supplies 85.76 Kustom Electronics equipment 1748.98 L & P Supply Co. parts 14.90 Lamberts STandard car wash 2.00 League of Mn. Cities conf. reg. & directories 135.25 Marco Bus. Products repairs 60.88 Mn. Sports Federation 5 broomballs 86.75 MSF entry fees 840.00 Mankato Mobile Radio repairs 18.90 Mankato Bus. Products toner 51.24 McLeod Coop Power Assn. electricity 897.26 Mn. Good Roads Inc. 1986 dues 90.00 Mid Central Fire Inc. supplies 232.55 Kenneth Merrill logis meeting 24.60 Motorola Inc. portable radio $ charger 1367.00 Mid Contenent Theatre feb office rental 325.00 hills. Star 26 week subscription 40.30 NIV Bell Telephone leased line 325.82 No. Am. Cable System basic cable 6.45 Pitney Bowes rental & tape 89.76 Plaza Hardware supplies 88.97 Marlow Priebe expenses 12.20 Quades Inc. repairs $ supplies 169.09 Rockite Silo Inc. supplies 11.80 Schmeling Oil Co. fuel oil 2877.00 Shopko supplies 24.62 Simonson Lbr. Co. supplies 69.22 Standard Printing printing 69.75 State Treasurer pera 3924.97 James Schaefer i feb. compensation 1001.00 Tri Co. Water Cond. salt & rental 45.60 Tombstone Pizza supplies 31.00 United Bldg. Centers supplies 149.03 Xerox Corporation contract payments 270.92 hligen Chev. Co. part 2.00 W. C. Cooling Clinic repairs 25.00 Hutch Coop Oil gasoline 4074.10 $89,066.56 C1 J W5 BOND FUNDS 1980 Tax Increment Const. Bonds Erickson F, Templin est. #2 9617.17 Bonds of 1984 J. W. Hanson Construction est. #11 7018.08 1985 Tax Increment Debt Service lst Bank of Minneapolis interest 8715.00 Library Construction Fund Hennen Furniture 16 chairs 344.00 Gaylord Bros. paperback displayer 913.30 Krasen Plbg. $ Htg. construction fees 6242.25 Jim Gilbertson 4 acrylic pedestals 240.00 7739.55 Bonds of 1985 Juul Contracting est. #8 9465.25 Gaub Inc. est. #6 414.00 1st Bank of Minneapolis interest 72,309.38 82,188.63 Public Sites Fund Estate of John Jorgenson sale of prop. split 8851.66 Pool $ RecreationConst. Fund Debt Service Am. National Bank of St. Paul interest 22,387.50 Pool $ Recreation Construction Bonds E. J. Pinske Bldrs extra peg coat racks 550.00 Hauenstein & Burmeister basketball backstops 18,848.00 Rockite Silo use of bricks 105.22 Hutchinson Telephone telephone equipment 678.58 0111nE3 YP, C, J Municipal Liquor Store State Treasurer pera 164.66 State Treasurer I. social security 611.66 Hutch Telephone phone 73.71 Chamber of Commerce 1986 dues 273.00 City of Hutchinson health insurance 1268.77 Andy Lundholm supplies 57.50 Retail Data Systems of Mn. supplies 26.29 American Linen Supply towel service 17.60 Bernick Pepsi Cola supplies 52.50 Triple G beer 8410.65 Locher Bros. beer 6383.70 Lenneman Beverages beer 15,993.45 Friendly Beverages beer 1686.75 Northland Beverages mix 185.00 Quality Wine Co. liquor $ wine 2837.67 Ed Phillips $ Sons liquor $ wine 1153.34 Griggs Cooper $ Co. liquor & wine 1190.78 Twin City Wine Co. liquor & wine 3409.30 $ 43,796.33 0 • r: !61c) v , D - ! C r Y Ciz HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON. MINN. 55350 TOR .YOUR 1jV F01?1V1AT104 M E M O R A N D U M DATE: February 11, 1986 TO: Mayor & City Council ---- -------- ---------- -- -- -- -- FROM: Gary D. Plotz = City Administrator and Kenneth B _ Merrily Finance Dir. -- — — — — — — — — - -- — SUBJECT: Funds Available for Construction of Police Station --------- -- ------------- - - - - -- Funds with the potential for use in the construction of a police facility are as follows: • 1. Federal Revenue Sharing $539,000 est. to be available 10/15/86 2. Fire Station Construction Fund 100,000 (would require Council resolution and special legislation or in the alternative a voter approval) 3. General Fund Balance: ?? 1985 not yet complete 1984 balance $800,000 Depending on the amount, the considerations: - May affect bond rating - May not meet unexpected fiscal problem - Cash flow problems - Interest earning will be reduced 4. Hutchinson Utilities options: a) One -time increase in annual contribution b) Inter -fund loan between the utilities and the • City for a portion of the total cost /ms • • (6 12) 587 -6757 ,-j ? CITY OF HUTCk".iiYSt-1'-.M 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN, 55350 FOR YOUR INFORMATION M E M O R A N D U M DATE: February 11, 1986 TO: Alderman Pat Mikulecky ------------------------------ FROM: Kenneth B. Merrill, Finance Director ------------------------------ SUBJECT: Requested Information for Council Meeting ---------------- -------- - - - --- Per your request of this afternoon: 1985 Parking Fine Received By City Motor Vehicle Dept. Numbers are not yet final, as of the present time. 1985 shows the following: Revenue $73,600 Expenditures 65,000 /ms cc: Mayor & City Council Gary D. Plotz $2,697.00 (612) 587 -5151 ITY OF HUTCHINSON 1ASHINGTON AVENUE WEST 'HINSON, MINN. 55350 TO: Mayor & City Council FOR YOUR INFORMATION: FROM: Mark Schnobrich, City Forester DATE: February 6, 1986 SUBJECT: Attendance at 1986 Horticultural Conference in St. Paul The 1986 Horticultural Industries conference will be held February 11, 12 & 13 at the Earle Brown Center, St. Paul Campus, University of Minnesota. Attendance at this conference allows me access to Up-to-date research results, product information and government rules and regulations. It also fulfills my state requirement for recertification as a Category I (Oak & Elm) pesticide applicator. I am requesting permission to attend the February • 11th session, Turf management, and also over night for the February 12th Shade Tree Program Session. This is a budgeted item. 40 (612) 587 -5151 y�� C /TY OF HUTCH /NSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MlNN. 55350 February 6, 1986 FOR YOUR INFORMATION Mayor Paul Ackland and Members of the Hutchinson City Council RE: Residency Requirements for Board Members Dear Mayor Ackland: I was to research r of Appeals. I can that members municipality. asked at the Council meeting of January 28, 1986 asidency requirements for the Building Code Board find no specific statutory requirement mandating of boards or committees be residents of the Such residency requirements have in the past • been imposed by the ordinance establishing the particular board but citizenship in the municipality has not been a universal requirement. For example, the ordinance establishing the Park and Recreation Board (255.05), the Transportation Board (264.05) and the Old Senior Activities Center Advisory Board (264.05) contained no residency requirements. The ordinance dealing with membership on the Hospital Board was recently amended to permit appointment of a non - resident as a member. Sincerely yours, CITY OF HUTTCCH1INSON By/ . 41C�+ James H. Schaefer Hutchinson City Attorney JHS:dlp CITY OF LITCHFIELD 26 NO. MARSHALL AVE. • LITCHFIEID, MINNESOTA 55355 -2195 • (612) 693 -7201 Mayor Robert H. Stearns Hutchinson City Hall 37 Washington Avenue West Hutchinson, MN. 55350 Dear Mayor Stearns: February 5, 1986 bN/y678910� i F_�rF1� 1 RONALD JOHNSON. MOM MERNA PEASE, Pesident DALE $MOLNISKY, Coundlman OON PIETSCH, Councilman RONALD E&JET, Councilman STANLEY HYDEEN. CounciWwn KENNETH AGREN, Councllmon WAYNE CARLSOR Admirvst(Wor FOR YOUR INFORMATION On behalf of the Litchfield City Council, the citizens of Litchfield and the owners of Litchfield Precision Components, I want to express our gratitude to you and your volunteer fire department for their assistance in the recent fire at Litchfield Precision Components. Although our City has suffered a significant economic loss as a result of the fire, we are optimistic that we will be able to regain and build upon our economic and social well- being. We are thankful that their were no personal injuries as a result of the fire and want to let you know that we stand ready to assist you in your time of need. Sincerely yours, Ronald L. Johnson, Mayor RLJ /cl cc: Hutchinson Fire Chief Orlin Henke Litchfield Fire Chief Joe Tacheny (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: February 5, 1986 TO: Mayor and City Council FROM: Director of Engineering RE: Shady Haven Subdivision FOR YOUR INFORMATION I recently checked with the County Recorder and was informed that the "Subdivision Agreement" was recorded on October 10, 1985, in Book 102 Misc. Page 613. This was done by the Subdivider, as required in the Agreement, however, documentation of same was not submitted to the City, to my knowledge. • MVP /Pv cc: Planning Commission Building Official City Attorney i 8 Marlow V. Priebe Director of Engineering C-' J \J • Iffirl[end Tounty 0 Edward ids . County Auditor M - =----- - GLENCOE, MINNESOTA 55336 • Phone [612] 864 -5551 ext. 210 February 6, 1986 FpR.YpUR"FORMAT1pN An informational meeting has been called by the McLeod County Board of Commissioners with regard to drainage into McCuen Creek. A representative of the Minnesota Department of Transportation will report to the board with regard to their involvement as to the creek's passage beneath Hwy 15. Concerned or interested parties are encouraged to attend. The meeting will be held in the Commissioner Roan of the McLeod County Courthouse on Tuesday, February 25th, 1986 at 1:00 P.M. EI:cf Edward Ide McLeod County Auditor Mcleod County Equal Opportunity Employer • • Memorandum TO: Potential Applicants for Public Works Director City of Moorhead FROM: Mike Hulett, Director of Employee Relations RE: How Did We Miss You! City of MOORHEAD Box 779 Moo&mW, Min w56560 DATE: January 27, 1986 FOR YOUR INFORMATION We have been recruiting applicants for Public Works Director for several months now and, frankly, not enough people have responded. That tells us we need to give you more information, so here it goes! 1. A brand new 1985 Jeep Cherokee 4 -wheel drive vehicle has been purchased and is awaiting your arrival to be assigned as your exclu- sive vehicle for City business and private use within the City. 2. The salary range for this job reaches a top of $50,628. 3. The City of Moorhead is a progressive community, situated in a population center of 145,000 people, with outstanding educational, recreational, and cultural opportunities for you and your family. 4. You will become part of a newly organized management team of 5 department directors reporting to the City's first City Hanager within a newly reorganized City government structure. Did I get your attention? Please take a moment to read the enclosed Job Notice for more information on the job, the enclosed City profile for other statistics, and the enclosed brochure, "Ah . . . Moorhead" for further information on our City. We are excited about our City and excited about the possibility of attract- ing a top notch Public Works Director to assist us with our "Moorhead in Motion" goals and objectives. Please contact us right away by calling (218) 299 -5301 or writing toe MH /mt /27pw:MH Mike Hulett Director of Employee Relations City of Moorhead Box 779 Moorhead, MN 56560 0 MINUTES FIRE DEPARTMENT - RELIEF ASSOCIATION Monday, January 6, 1986 i President Eric Smith brought the annual meeting to order at 8:10 p.m. Minutes of the 1985 annual meeting and the 1985 meetings were read and approved. Gary Henke gave an estimate of the 1985 financial reports. The final approval and report will be on February 3. Our long term investments are yielding between 7% and 17% approx- imately. Eric Smith said that the Lump Sum vs. Annuity study will be progressing this year and hopefully a decision as which way to go will be decided this year. A motion to have Gruys, Johnson and Associates do our audit again, was made. The motion passed. Randy Redman was elected Secretary and Gary Henke was elected Treasurer. The meeting was adjourned at 8:35 p.m. • Randy Redman Secretary • PIDNEERLMM LIBRARY SYSTEM BOARD MEETING January 13. 1966 Presents Jame Phalan, Graceville Rapresentinge Big Stone County Steve soehlke, Montevideo " Chippewa County Stan Jacobson. Granite Palls " Chippewa County Rebecca Huseby, Pennock " Kandiyohi County Lilah Buhr, Stewart " MCIsr01 County Milo Kubasch, Winsted McLeod County Kathleen Kubasch, Winsted " McLeod County Howard Turck, Litchfield " Meeker Countv Jeromc Water::, Litchfield meckcr -County. Jeanne Lundstrom, Grove City Meeker C,)11'1 +y John Langan, Danvers - •• Sa i ' _ Cc,+.nty Laurie DeYarce, Benson Bens.:r. Lionel Barker, Glencoe Glencoe Adelle Jacoby, Hector Recto. Albert Linde, Hutchinson Hutchirarn Delores Cordon, Litchfield " Litchfield Dale Enolnis'cy, Litchfield Litchfield Anne Maguire, Madison Madison Gladys Nelson, Ortonville Ortonville Linda Ulrich, Renville Renville Jeanette Buchanan, Willmar Willmar Carol Conradi, Willmar " Willmar LeRoy Sanders, Willmar Willmar Burton Sundberg, Director Kathy Matson, Associate Director Robert Boese, Associate Director Absent: Paula Gilsrud, Montevideo Representing: Chiooewa County Wayne Hebrink, Renville* Kandiyohi County Orlynn Mankell, New London* Kandiyohi County Jean Stranberq, Atwater Kandiyohi County Kay Frederickson, Murdock* Swift County Curtis Johnson, Appleton* Appleton Angelyne Montonye, Graceville Graceville John Horrocks, Hutchinson* Avi.c:iinson Shirley Sch_tt, Kerkhoven* KerV::'ve- 1 unfilled pc- sition from Bird Island 1 unfilled position fron Dawson *Excused absence The meeting was called to order by Chairman Sanders at 7:30 p.m. It was noted on page 2, paragraph 2, of the minutes of the special meeting on December 23, that the question of "maintenance of effort" has not been resolved as yet. A meeting is scheduled for Wednesday, January 15, at Dassel, and Mr. Al Lewis of LDS will be present to - address this and other pertinent issues. Buhr /Buchanan moved and seconded approval of December 9 and December 23 minutes. Carried. G. Nelson /Condon moved and seconded approval of December t2ensurer'.e- .rcprrt. Cz r.ied. Mr. Sundberg presented the annual financial summary. , 97.611' of t:ze budget had been spent. It was noted that Raymond Library receiver, a £5000 Frener grant for renovation of library quarters This will be note:i on the Financial Repnrt. The • monthly and annual statistics were presented. It was noted there was an P8 increase in circulation over 1984 and the library circulated 5.7 items per l.erson during the year. Iieasletter and newspaper clippings were circulated. Mr. Boese presented e comparison of 1984 statistics from the 12 library systems in Minnesota, ihi.s in formation was taken from the spring 1985 publication of Minnesota Libraries. Ulrich /Boehlke moved and seconded payment of bills. Carriee. )k The money was deposited in PLS account for Raymond project. -2- Committee and Project Reports: I. A proposed Registration Policy for PIS was presented by the administrative staff for consideration by the board. The policy was reviewed with special notation about family cards- -each family member of PLS residents will be issued a separate card. Non- residents only will be issued family cards. Under "Identification, it was noted* that if residency is questionable, proof must be presented. Barker/Buhr moved and seconded adoption of this policy. Carried. (Copy herewith attached.) 2. Revision of PLS's Long Range Plan -- Revisions need to be made every two years covering the succeeding five -year span (1986- 1991). Volunteers from the Board are sought to work with staff on this. Anyone interested should contact Kathy Matson. Communications: 1. LDS -- Results accomplished reports for first -year Establishment Grant for Swift County and second -year Merger Implementation Grant were reviewed. Some benefits noted from the merger were: all bookkeeping and payroll procedures are centralized; book purchasing and processing are coordinated and centralized in Montevideo; all book- mobile services are coordinated using only bookmobile, etc. Mr. Sundberg will pre- pare a brief report which can be presented to governing units on this. Buhr /G. Nelson moved and seconded approval of both reports and that the chairman and director sign both. Carried. 2. Update on 1986 budget requests and automation fund requests: McLeod County -- Mr. Kubasch reported the Commissioners approved both 1986 re- quests at their recent meeting. Meeker County -- Approved an amount $5,890 less than operational budget re- quest and has not approved the automation request. Swift County -- Uncertain regarding approval of automation request. Kandiyohi -- Not approved automation request for 1986. All other units have approved both requests. 3. Meetings -- MLA Library Legislative Day is February 25 in St. Paul. Registration forms were distributed encouraging Board members to attend. Each member attending should send their registration forms in to MLA and indicate to K. Matson that they will be attending. K. Matson will coordinate Board members meeting with their respective legislators that day. Registration and mileage is reimbursed to Board members. The Equal Access Bill may be before the legislature this year. Unfinished /New Business: 1. CPA (1985 audit) -- Mr. Tom Eischens (CPA) has audited books past few years and is familiar with requirements, etc. After considerable discussion on cost of audit, Waters/Horrocks moved and seconded that Mr. Sundberg explore possibilities of CPAs for the 1985 audit along with price quotes and bring to the Executive Committee for their decision at the February meeting. Carried. 2. Election of officers -- The bylaws state the officers cannot run for office for more -then 3 consecutive years. The bylaws were effective in June, 1983, with the follow - ing having served from that date: chairman, finance chairman, and secretary. Follow- ing discussion, G. Nelson /K. Kubasch moved and seconded that for this year only the ` 3 officers elected in June of 1983 be allowed to be nominated and elected for one more year in that they have not served three full years. Carried. Following slate of officers was elected: Chairman -- LeRoy Sanders Vice Chair -- Linda Ulrich Treasurer -- Curtis Johnson Finance Chairman -- Wayne Hebrink Secretary -- Jeanette Buchanan The Chairman and the other officers will meet following this meeting regarding the appointment of the Personnel and Finance Committee and two additional members of the Executive Committee. 3. SAMMIE Governing Board -- Mrs. Buhr cannot be reappointed again. The chairman re- -3- appointed Anne Maguire to serve one more year. Anyone interested in the other position on this board should contact the chairman. The board meets four times a year in Marshall. Mr. Turck requested that the board consider ,a committee to review and revise the bylaws and the agreement. No action was taken at this time. Adjournment at 9:20. Jeanette Buchanan- Secretary The officers met following the regular PLS Board meeting and the following were appoint- ed: Finance Committee -- Wayne Hebrink, Chairman of Finance Committee Curtis Johnson, Treasurer Gladys Nelson Lionel Barker Jeanne Lundstrom Personnel Committee -- Steve Bohelke, Chairman LeRoy Sanders, from Executive Committee Delores Condon John Horrocks Shirley Schutt Executive Committee -- James Phalen Howard Turck Lilah Buhr, alternate The ad hoc committee on the bylaws and agreement may be appointed in March is the PLS board approves. Jeanette Buchanan Secretary January 1966 PIONEERLAND LIBRARY SYSTEM Treasurer's Report AUTOMATION INCOME BUDGET INCOME MTD YTD MTD Balance .00 .00 $90,281.48 Receiptss Basic State /Federal Aid Big Stone County 658.00 *Chippewa County 2,123.00 Kandiyohi County McLeod County 1,201.50 Meeker County Swift County 658.00 2,123.00 1,201.50 55,776.00 5,574.25 18,318.75 24,551.25 15,740.00 15,693.25 Curtis Johnson, Treasurer BUDGET YTD BUDGET $90,281.48 55,776.00 205,000.00 5,574.25 22,297.00 18,318.75 - •73,275.00 24,551.25 98,205.00 15,740.00 62,960.00 18,693.25 62,773.00 4,390.00 32,611.00 Appleton 138.00 138.00 2,195.00 2,195.00 .8,780.00 Benson 548.00 548.00 4,390.00 4,390.00 17,560.00 Glencoe 659.00 659.00 5,758.00 5,758.00 23,032.00 Graceville 117.00 117.00 978.00 978.00 3,912.00 Hutchinson 693.50 693.50 12,571.50 12,571.50 50,286.00 Kerkhoven 57.00 57.00 940.75 940.75 3,763.00 Litchfield 886.00 886.00 9,618.50 9,618.50 38,474.00 Ortonville 191.00 191.00 3,227.25 3,227.25 12,909.00 Willmar 20,087.50 20,087.50 80,350.00 Bird Island 206.00 206.00 1,665.00 1,6651 6,660.00 *Dawson 2,306.75 2,306.75 * 9,227.00 .Hector Madison 188.00 332.00 188.00 332.00 1,519.25 2,684.25 1,519.25 2,684.25 6,077.00 *10,737.00 Renville 112.00 112.00 1,811.75 1,811.75 7,247.00 Cash Receipts 3,682.44 3,682.44 48,000.00 Gifts 84.00 84.00 Interest 744.95 744.95 9,000.00 Reimbursements (local govt) *Chippewa County 8,001.00 8,007.00 *32,028.00 *Dawson 862.25 862.25 * 5,394.00 *Madison 1,348.50 1,348.30 * 3,449.00 Other Reimbursements 1,027.24 1,027.24 6,994.00 Other Total Receipts 8,110.00 8,110.00 221,163.38 221,163.38 941.000.00 Glencoe Fund 4,022.00 Automation Grant 11,998.00 Swift County Est. Grant 10,175.00 Implementation Grant (1985) 1,840.00 Raymond Project (Bremer Grant) 5,000.00 5,000.00 5,000.00 ACWL .1.536.00 -. TOTAL RECEIPTS .& BALANCE: .$316,444.86 .$316,444.86 $975,571.00 Automation Totals $8,110.00 $ 19,505.00 TO RECEIPTS, BALANCE & AUTOMATION MTD & YTD $324,554.86 $324,554.86 $995,076.00 Page 1 (OVER) January 1986 PIONEERLAND LIBRARY SYSTEM TREASURER`S REPORT (Continued) XXPENDITURESI I MTO VIC % OF ERP CURRENT e EXPENDITURES EXPENDITURES TO EST BUDGET � . ACCT.-GROUP... __ -__ _ .00.- -- - -. _ 000. _ .00%_ E(- _18R4. 1t---- Y 111 - ERSON ►L SERVICES SALARIES AND WAUES - .- 50,776.16 -_ -. SO9T76.16 8.20% 639.294.00. HEALTH INSURANCE 2,068.45 2,068.45 8.88%'' "239300.00 - HEALTH INSURANCE- DEDUCTIBLE 45.12 .45.L2 1.07%` 49200.00 RETIRLRENT INSURANCE -_._ _ _ _ _. -:..._ 49413.37. _ 4,413.37 7.60% 36,000.00 .ACCT GROUP.... 579303.10 - 579303.10 8.15% ,7C2,794.00 .ATERIALS - - - BOOKS - ADULT - -- - _. __ _ ._ .._ 69696.91.. - 69696.91 11469% BOOKS - CHILDREN 694.64 694.64 4.14% '16060.00 GENEPAL REFERENCE 19781.00 19781.00 35.62: ___ 5.000.00 2I0000.00- PAMPHLETS 250.00 250.00 $3.33% - 300.00 SWIFT COUNTY. MATERIALS - .00 - ;.00 .00% ..':.69000.00 --OHM i -18MM- FILMS -- - -- -- .-- - -- -- - ----- __--- .00- `- - - -- -_ .- .00:...- __. .00%39900.00_. VIDeO DISCS E,TAVES 558.41 559.41 .8.21%- 0.9800.00 4,UD10 DISCS Ai9D TAPES .00 .00 .00% - :100.00 - -S1- IDES-- 1W1>- F- ILN_.STRIPS -_. -- .__---_. --- .- -.00-. O0___.. _...00%--__.:__250.00__.. MICROFORMS .00 ..DO .00% .00 BINUING .Do .00 .Oe%7 950.00 - - -- - - -- - -- - - - ACCT GROUP..._-_ 109166.91---. ._. .8.59%___ 1189335.00_ ZATALOGING .. - OCLC AND OTHER CHARGES .00 .00 .00% 189000.00 COW- VENDOR- ZMARGES - -- -_ -- ___132.0 _. -. 132. 00.__.._.I.Z4i.__:.1p96]_1._00_ - ACCT GROUP... 132.00 132.00 - .46% 289671.00 4EHICLES 9 -- OPERATION-- AND-AAINTENANCE _____ _. _- ._- .1.648.61 1s64B.61:._ _ 9.70.%1T9000.00- - INSURANCE 19271.02 19271.02 84.73% - 19500.00 AMORTIZATION .00 .00.. .00% -.4,D ACCT GROUP.... - 29919.63.__.:__29919.63__. .12.98% ZOMNUNICATION __2,225 TELEPHONE AND LINE. CHARGES - 904.78 904.78 16.05% -- 49000.00 TERMINAL MAINTENANCE _ - -_ -- .00. .. .00 -. .DO% :,..:19400.00 - POSTAGE AND SHIPPING 512.77 512.77 6.41.% 6,000.00 ACCT GkOUP... .1,417.55 19417.55 7.70% 189400.00 SaulPHENT NEW EJUIPMENT 32.00 32.00 1.60% 29000.00 A/V EOUIPY.ENT .00 .00 .00% 700.00 MAINIE14ENCE AND CJNTRACTS 19005.64 1,005.64 '8.11% - 129400.00 AECT GROUP... 1,037.64 1,037.14 6.87% 159100.00 OTHER - CJST03TAL SUPPLIES AND EOUI -0"cftT _ - - 158.15 154.15 - 15.82% ` 11000.00 SUPPl1ES AND PRINTING 19255.15 19255.15 - 5.34% 239500.00. PKOM07101AL AND Pk0GRA%VIAIG .DO .00 .00z. -. $00.00 MILEAGE AND MEETINGS - STAFF 442.56 442.56 - .7.66% 5,775.00 MILEAGE AND MIFTINGS - TRUSTEES 578.71 57d.71 19.0P% 3.200.00 P,ICF. MEMCEaSHIYS 1T8UiTEL51 510.00 511'.09 100.00% '510.00 INSU1•ANLE 29C20.00 ._ 29020.00 31..56%. 6st00.00 ADS_AND_.LEGAL NOTICES _. _. _-_ -- -- - - - - -- - .9Q0..__..__ .00 .00i 90.00 AUDITING ,00 _- .00 - .00% --19200.00 BOOKKEEPIAG 225.00 225.00 7.504 - 39000.00 CON TTa %UING EDUCATION - _ .00 .- .00 .00% -_.!- 200.00 ACTT- GkOUP... .59.199.57 - X5,189.57 - 11.44% 459375.00 SP SPECIAL -. _GLENCOE FRIENDS, 1963 .- _- -_ _.. __ _. _ - -30.20 _._ -___ __- 80.20 1.992 KCWL .. - .00 .. -. .00 - - .004 _. _- _4,022.00 . 19536.00 SALARY SALARY STUDY .00 .00`- .00% 1 +840.00 ._AUTOMATIOM FUND _ILOLAIi -.--- -. - _ -.- --- -- -- .___.DO _._ _.._. -•- - .00 _ _.:_.002.. :199105.00 AUTOMATION GRANT I STATE 1. .00 .00 .00% -. . -.. -- - 11,998.00 ACCT GROUP... 60.20 80.20 .21% 389901.00. --- - ----- ----_ DRG._10TAL.•�?8A25.6.6!1 7$,24¢.6q - -- X90 99Q,07 _ ENDING CASH BALANCE $246,306.26 $246,306.26 Page 2