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cp02-25-86 cHUTCH INSON CITY CALENDAR WEEK OF February 23 TO March ] r 1986 WEDNESDAY -26- 10:00 A.M. - Directors Meeting at City Hall SUNDAY -23- THURSDAY -27- MONDAY -24- Noon - Hutchinson Safety Counci Meeting at Fire Station 1:00 P.M. - Utilities Commiss Meeting at Utilit FRIDAY -28- 10 :00 A.M. - Police Station Building Committee Meeting at Fire Station (second floor) TUAAY -25- 7:30 P.M. - City Council Meetin}. at City Hall SATURDAY me 0 AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, FEBRUARY 25, 1986 1. Call to Order - 7:30 P.M. 2. Invocation - Reverend Gerrit Molenaar, Jr. 3. Consideration of Minutes - Regular Meeting of February 11, 1986 and special ooin�f�ee ing o February 12, 1986 Action - Approve as distributed - Approve as amended 4. Routine Items (a) Reports of Officers, Boards and Commissions 1. Financial Report - January 1986 2. Tree Board Minutes dated December 4, 1985 and January 8, 1986 • 3. Parks & Recreation Board Minutes dated December-41- 1985 and January 8, 1986 4. Planning Commission Minutes dated January 21, 1986 5. Nursing Home Board Minutes dated January 23, 1986 6. Hospital Board Minutes dated January 22, 1986 7. Charter Commission Minutes dated February 11, 1986 Action - Order report and minutes filed 5. Public Hearing - 8:00 P.M. (a) Assessment Roll No. 209 - Project No. 86 -01 & 86 -02 Action - Motion to close hearing - Motion to reject - Motion to approve assessment roll and award contract - Motion to waive reading and adopt Resolution (b) Assessment Roll No. 210 - Project No. 86 -03 Action - Motion to close hearing - Motion to reject - Motion to approve assessment roll and award contract - Motion to waive reading • and adopt Resolution 1 CITY COUNCIL AGENDA - FEBRUARY 25, 1986 El (c) Assessment Roll No. 211 - Project No. 86 -01 Action - Motion to close hearing - Motion to reject - Motion to approve assessment roll and award contract - Motion to waive reading and adopt Resolution (d) Assessment Roll No. 212 - Project No. 86 -01 Action - Motion to close hearing - Motion to reject - Motion to approve assessment roll and award contract - Motion to waive reading and adopt Resolution (e) Assessment Roll No. 213 - Project No. 86 -01 Action - Motion to close hearing - Motion to reject - Motion to approve assessment roll and award contract - Motion to waive reading and adopt Resolution (f) Assessment Roll No. 214 - Project No. 86 -03 Action - Motion to close hearing - Motion to reject - Motion to approve assessment roll and award contract - Motion to waive reading and adopt Resolution • (g) Assessment Roll No. 215 - Project No. 86 -02, 86 -03 & 86 -05 Action - Motion to close hearing - Motion to reject - Motion to approve assessment roll and award contract - Motion to waive reading and adopt Resolution 6. Communications, Requests and Petitions (a) Consideration of Status of City Property Located At Prospect And Highway 7 East (Requested by Alderman Pat Mikulecky) Action - (b) Report By City Attorney On Robert McGee Lawsuit (DEFERRED FEBRUARY 11, 1986) Action - (c) Report By City Attorney On Status Of Benjamin - Nemitz And City Of Hutchinson Parking Lot Dispute (DEFERRED JANUARY 28, 1986) Action - (d) Update Report By Director Of Engineering On Water Department Improvement Program • Action - 2 0 CITY COUNCIL AGENDA - FEBRUARY 25, 1986 (e) Consideration of Request for City Attorney to Attend Misdemeanor And Gross Misdemeanor Seminar On April 4, 1986 Action - Motion to reject - Motion to approve request 7. Resolutions and Ordinances (a) Ordinance No. 4/86 - Ordinance Amending Section 710:00 Of The 1974 Ordinance Code Of The City Of Hutchinsno, Entitled One Way Traffic Action - Motion to reject - Motion to waive second reading and adopt (b) Resolution No. 8226 - Resolution Supporting Government Training Programs Action - Motion to reject - Motion to waive reading and adopt (c) Resolution No. 8228 - Resolution Accepting Step 2 Advance Of Allowance From State Of Minnesota For Wastewater Treatment Plant Action - Motion to reject - Motion to waive reading and adopt • (d) Resolution No. 8229 - Resolution For Purchase Action - Motion to reject - Motion to waive reading and adopt B. Unfinished Business (a) Consideration Of Platting For Condominium Sites (DEFERRED FEBRUARY 11, 1986) Action - 9. New Business (a) Consideration Of Delinquent Water And Sewer Accounts Action - Motion to authorize extension of payment period - Motion to authorize discontinuation of service (b) Consideration of Water Softener For Recreation Center Action - Motion to reject - Motion to approve purchase (c) Consideration of Conditional Use Permit Submitted By Gary Miller For Crow River Country Club With Favorable Recommendation Of Planning Commission • Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution 3 CITY COUNCIL AGENDA - FEBRUARY 25, 1986 (d) Consideration of Rezoning Request Submitted By John Korngiebel With Favorable Recommendatio Of Planning Commission Action - Motion to reject - Motion to approve - Motion to waive first reading of Ordinance and set second reading March 11, 1986 (e) Consideration of Amendment to Zoning Ordinance No. 464, Section 6.09 Fee Schedule With Favorable Recommendation Of Planning Commission Action - Motion to reject - Motion to approve - Motion to waive first reading of Ordinance and set second reading March 11, 1986 (f) Consideration Of Sketch Plan Submitted By Gerald Gassman To McLeod County (Within Two Mile Radius) With No Objection From Planning Commission Action - Motion to reject - Motion to recommend to County with no objection (g) Consideration of "911 Service" In Police Department Action - Motion to reject - Motion to approve installation (h) Consideration of Applications for Gambling Devices License • 1. American Legion Post No. 96 2. Y.F.W. Post No. 906 Action - Motion to reject - Motion to approve and issue license(s) (i) Consideration of Applications for Club Intoxicating Liquor And Wine License(s) 1. Crow River Country Club 2. Elks Club 3. American Legion 4. V.F.W. 5. Country Kitchen Action - Motion to reject - Motion to approve and issue license(s) (j) Consideration of State Highway 22 Between Glencoe And Hutchinson Action - Motion to reject - Motion to approve and waive reading and adopt Resolution 10. Miscellaneous (a) Communications from City Administrator • 4 CITY COUNCIL AGENDA - FEBRUARY 25, 1986 i 11. Claims, Appropriations and Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment E • 9 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, FEBRUARY 11, 1986 1. The meeting was called to order by Mayor Ackland at 7:30 P.M. The follow- ing were present: Alderman Mike Carls, Alderman John Mlinar, Alderman Mar- lin Torgerson, Alderman Pat Mikulecky and Mayor Paul L. Ackland. Also present: City Administrator Gary D. Plotz and Director of Engineering Mar- low V. Priebe. 2. INVOCATION The invocation was given by the Reverend Keith E. Duehn. 3. MINUTES The minutes of the regular meeting of January 28, 1986 were approved as amended and the minutes of the special meetings of January 30, 1986 and February 5, 1986 were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS • 1. BUILDING OFFICIAL'S REPORT - JANUARY 1986 2. HOSPITAL BOARD MINUTES DATED NOVEMBER 12, 1985 AND DECEMBER 17, 1985 Alderman Torgerson moved to order the report and minutes filed. Mo- tion seconded by Alderman Mlinar and unanimously carried. 5. PUBLIC HEARING None 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) DISCUSSION OF MCLEOD COUNTY IDENTIFIED AS SECONDARY SITE FOR RADIOACTIVE WASTE REPOSITORY Following discussion, Alderman Torgerson moved to adopt Resolution No. 8225, to be prepared by the City Attorney, in objection to the radio- active waste repository. Motion seconded by Alderman Mlinar and carried unanimously. (b) CONSIDERATION OF REQUEST FOR CIVIC ARENA MANAGER AND PARKS AND RECREATION DIRECTOR TO ATTEND CERTIFIED POOL OPERATORS COURSE • The motion was made by Alderman Carls, seconded by Alderman Mikulecky, to approve the request for April 16 -18. Motion unanimously carried. 1 CITY COUNCIL MINUTES - FEBRUARY 11, 1986 16 (c) REPORT BY CITY ATTORNEY ON ROBERT MCGEE LAWSUIT (DEFERRED JANUARY 28, 1986) Mayor Ackland reported that the City Attorney had not received a re- sponse from Jim Junker's attorney as of this date concerning the McGee refuse dispute. Alderman Torgerson moved to defer this item to the next Council meet- ing. Motion seconded by Alderman Mlinar and carried unanimously. (d) REPORT BY CITY ATTORNEY ON STATUS OF BENJAMIN - NEMITZ AND CITY OF HUTCHINSON PARKING LOT DISPUTE (DEFERRED JANUARY 28, 1986) following discussion, Alderman Mlinar moved to defer this item to the February 25 meeting. Motion seconded by Alderman Mikulecky and unani- mously carried. (e) STATUS REPORT ON HCVN - CHANNEL 10 Barry Anderson presented a report on the status of HCVN and public ac- cess in Hutchinson. He stated that they had received donations and equipment from individuals and organizations, but there was a need for $18,000 to $22,000 a year to operate channel 10. Therefore, he pro- posed the three percent franchise fee received by the City be dedi- cated to public access instead of going into the City's general fund. City Administrator Plotz explained the philosophy behind the franchise fee. The City provides right -of -way to the households, and in return the cable company compensates the City for it. Mr. Plotz suggested negotiating with North American Cable Systems to raise the fee to five percent and designate the additional two percent to public access. After discussion, Alderman Torgerson moved that the City Attorney, City Administrator, Mayor, and Barry Anderson negotiate the fee. Motion seconded by Alderman Mlinar and unanimously carried. (f) REPORT ON FLASHING LIGHT FOR SCHOOL ROAD AND T.H. 22/7 BY DIRECTOR OF ENGINEERING City Engineer Priebe reported on the MN /DOT requirements to install a flashing light at School Road and T.H. 22/7. Following discussion, Alderman Torgerson moved to have District 8 file a justification report to the Director of Traffic Engineering, with a concurrent letter. Motion seconded by Alderman Mlinar and carried unanimously. 7. RESOLUTIONS AND ORDINANCES • (a) ORDINANCE NO. 2/86 - AN ORDINANCE AMENDING SECTION 1022 OF THE ORDINANCES OF THE CITY OF HUTCHINSON ENTITLED "CITY TREE ORDINANCE" 2 40 CITY COUNCIL MINUTES - FEBRUARY 11, 1986 The motion was made by Alderman Mikulecky, seconded by Alderman Mlinar, to waive second reading and adopt Ordinance No. 730. Motion carried unanimously. (b) ORDINANCE NO. 3/86 - AN ORDINANCE TO ESTABLISH A "BUILDING CODE BOARD OF APPEALS" AND TO DEFINE ITS DUTIES AND MEMBERSHIP The motion was made by Alderman Carls, seconded by Alderman Torgerson, to waive second reading and adopt Ordinance No. 731. Motion unani- mously carried. (c) RESOLUTION NO. 8218 - RESOLUTION FOR PURCHASE Alderman Mlinar moved to waive reading and adopt Resolution No. 8218. Motion seconded by Alderman Carls and carried unanimously. (d) ORDINANCE NO. 4/86 — ORDINANCE AMENDING SECTION 710:00 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED ONE WAY TRAFFIC Alderman Torgerson moved to waive first reading of Ordinance No. 4/86 and set second reading February 25, 1986. Motion seconded by Alderman Mlinar and unanimously carried. • 8. UNFINISHED BUSINESS (a) DISCUSSION ON HOW BEST TO RECOGNIZE INDIVIDUALS AND GROUPS WHO DONATE TIME /MONEY IN CITY GOVERNMENT FOR COMMUNITY SERVICE (DEFERRED JANUARY 28, 1986) Following discussion, the motion was made by Alderman Mikulecky to de- fer to the next meeting and have the Council members come up with new ideas. Motion seconded by Alderman Torgerson and failed three to two, with Aldermen Torgerson and Mikulecky voting aye and Aldermen Carls, Mlinar and Mayor Ackland voting nay. Alderman Carls moved to pursue a practice of giving retiring board or commission members a colored print of the members of the board with whom they are serving mounted on a stained wooden plaque with a plate engraved with their name and statement of appreciation from the City, with the print to be 5 X 7 and the plaque 8 X 10 or possibly 11 X 14, with the City staff to prepare a sample for the March 11 meeting. Mo- tion seconded by Alderman Mikulecky and unanimously carried. (b) CONSIDERATION OF RESOLUTION CONCERNING LIGHT STANDARDS FOR TARTAN PARK BASEBALL FIELD Following discussion, Alderman Torgerson moved to waive reading and adopt Resolution No. 8224. Motion seconded by Alderman Carls and • carried unanimously. 3 CITY COUNCIL MINUTES - FEBRUARY 11, 1986 6 (c) CONSIDERATION OF COUNTY DITCH 18 STUDY - PROJECT 86 -04 City Engineer Priebe reported the County Board had accepted the pro- posal of TKOA in the amount of $8,720, with the City's share to be $4,360, as agreed upon. After discussion, Alderman Torgerson moved to approve the proposal for County Ditch 18, project No. 86 -04. Motion seconded by Alderman Miku- lecky and unanimously carried. RECESS: The Council took a five - minute recess at 9:15 P.M. 9. NEW BUSINESS (a) CONSIDERATION OF STATUS OF PART-TIME POSITION IN POLICE DEPARTMENT Discussion was given to the downtown parking program and the need to enforce the city ordinance. Alderman Carls moved that the City fill the part -time position with the understanding that, if the parking policy should be modified or changed, the position could be eliminated sometime in the future. Motion seconded by Alderman Torgerson and carried four to one, with Alderman Mikulecky voting nay. Alderman Mlinar moved to proceed immediately and direct the "charge" to • the City Administrator to initiate a survey from the Chamber of Com- merce, including the businesses of their situation concerning elimin- ating the two or three hour zones in parking lots, with a report for the March 11 Council meeting. Motion seconded by Alderman Torgerson and carried unanimously. Alderman Mikulecky moved that the status of the part -time position in the police department for a meter person may be very temporary. Motion seconded by Alderman Torgerson and carried four to one, with Alderman Carls voting nay. (b) CONSIDERATION OF PLANNED IMPROVEMENTS ON T.H. 15 SOUTH AND T.H. 22/7 WEST Following discussion, Alderman Torgerson moved to approve the improve- ments and waive readings and adopt Resolutions No. 8219 and No. 8220. Motion seconded by Alderman Carls and unanimously carried. (c) CONSIDERATION OF PARALLEL PARKING ON MUNICIPAL STATE AID STREET(S) (SCHOOL ROAD AND CALIFORNIA STREET) Following discussion, Alderman Torgerson moved to approve the improve- ments and waive readings and adopt Resolutions No. 8221 and No. 8222. Motion seconded by Alderman Carls and carried unanimously. (d) CONSIDERATION OF PLATTING FOR CONDOMINIUM SITES • 4 CITY COUNCIL MINUTES - FEBRUARY 11, 1986 Director of Engineering Priebe reported on the County's requirement for condominium platting. At present platting is not required by the City's Planning Commission. It was suggested the City Attorney review this issue and report back to the Council. Alderman Torgerson moved that the City Attorney proceed with investi- gating the process and report back to the Council. Motion seconded by Alderman Mikulecky and'unanimously carried. (e) CONSIDERATION OF REIMBURSEMENT BY WATER AND SEWER FUND TO GENERAL FUND Following discussion, Alderman Torgerson moved to approve the reim- bursement. Motion seconded by Alderman Carls and carried unanimously. (f) CONSIDERATION OF AUTHORIZATION TO WRITE -OFF OLD OUTSTANDING CHECKS AND NSF CHECKS After discussion, the motion was made by Alderman Carls, seconded by Alderman Mlinar, to approve the write -offs. Motion unanimously car- ried. • 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz reported that Jerry Ross had presented a status report to the Central Prairie Association meeting on February 10. Mr. Ross stated that he had expended approximately $175,000 to im- prove the railroad tracks, and 18 carloads had been transported in the last two and one-half months. The shippers are sharing in the cost to upgrade the track and will be required to provide a letter of credit. Administrator Plotz informed the Council that Ty's Metal Finishing was applying for a second grant from the Minnesota Fund and needed Council approval of Resolution No. 8223. Alderman Mlinar moved to waive read- ing and adopt Resolution No. 8223. Motion seconded by Alderman Tor - gerson and unanimously carried. (b) COMMUNICATIONS FROM ALDERMAN JOHN MLINAR Alderman Mlinar asked about the targeted marketing mentioned in the League of Cities publication. Administrator Plotz commented that some- one had come to Hutchinson and looked over the work done by a Mankato graduate student. Alderman Mlinar commented on the levy condition and asked the City En- gineer about assessing of the physical condition. Engineer Priebe re- sponded he was not prepared to discuss this item at this time. (c) COMMUNICATIONS FROM ALDERMAN PAT MIKULECKY CITY COUNCIL MINUTES - FEBRUARY 11, 1986 Alderman Mikulecky inquired about the certificates of title for airport land appraisals to be done by MN /DOT. Alderman Mikulecky stated that there was a two part formula to the parking program, one -half merchants' contribution and one -half from the tax payers. He suggested sending the proposed parking survey to the residents with their water bills to obtain input from the people. (d) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING Engineer Priebe reported the McLeod County Board had scheduled a meet- ing for February 25 to discuss the drainage into McCuen Creek and the creek's passage beneath Hwy. 15. Funds had been set aside to clean out the connecting ditch on city airport property this spring and the trees had been removed. He will report back to the Council on this item. Engineer Priebe presented a report on the Highway Department's proposed layout for Hwy. 7 West. (e) COMMUNICATIONS FROM MAYOR PAUL L. ACKLAND Mayor Ackland inquired about the status of the motor vehicle depart- ment's rental lease. Administrator Plotz stated he and the City At- torney were to meet with the owner of the building regarding this mat- • ter. The Mayor reminded the Council members of the special joint meeting scheduled for February 12 at 8:30 P.M. and requested they have their objectives list ready to turn in to the City Administrator. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (A) VERIFIED CLAIMS The motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to approve the claim and authorize payment from the appropriate funds. Motion carried unanimously. 12. ADJOURNMENT There being no further business, the meeting adjourned at 9:50 P.M. 40 6 MINUTES • JOINT MEETING OF CITY COUNCIL AND POLICE STATION BUILDING COMMITTEE WEDNESDAY, FEBRUARY 12, 1986 Mayor Ackland called the special joint meeting to order at 8:30 P.M. in the fire station conference room. The following were present: Mayor Paul L. Ackland, Alderman Mike Carls, Alderman John Mlinar, Alderman Marlin Torgerson, and Alderman Pat Mikulecky; Police Chief Dean O'Borsky, Officer Chuck Jones, Sgt. John Gregor, Phyllis Hegrenes, Dick Burgart, Chad Piehl, and Pat Durfee. Also present: City Administrator Gary D. Plotz. FINANCING ALTERNATIVES City Administrator Plotz presented a report on financing alternatives for the proposed police station. 1. It is estimated that $539,000 will be available October 1986 in the federal revenue sharing account. 2. A balance of $100,000 is left in the fire station construction fund. However, use of this money would require a Council reso- lution and special legislation or the alternative of voter ap- proval. 3. The general fund balance has increased in recent years. In 1984 the balance was $800,000, but 1985 is not yet complete. However, there were issues to take into consideration. 4. Mr. Plotz stated the State Statute allowed for an inter -fund loan between the utilities and the City for a portion of the total cost of the project. This activity would involve a one -time increase in annual contribution to the City. This option would be subject to approval by the Utilities Commission. 5. The additional funding needed could be on a referendum. POLICE STATION SITE(S) Mayor Ackland addressed the issue of a proposed site for the police station. He stated the Council had reconsidered its previous action to locate the police station on Highway 7 East and Prospect Street. Therefore, five possible sites close to the downtown area were reviewed on a city map and discussed according to advantages and disadvantages. 1. Lot 7 & B. Block 50 North of City Hall Advantage: - Close to City Hall • - Keep facility downtown - Possible use of present facility - Close to old fire station for storage purposes 1 CITY COUNCIL MINUTES - FEBRUARY 12, 1986 0 Disadvantage: - Cost to acquire Lot 7 - Parking problem 2. Lots 3 & 4. Block 15 Next to Evergreen Apartments) Advantage: - City -owned property - Close to downtown Disadvantage: - Uncertain of apartment building residents' feelings re. location of police station 3. Lot 10 and E 1/2 Lot 9, Block 11 East of Elementary School Advantage: - Close to downtown - Parking available Disadvantage: - Cost of acquisition - Lot size and shape 4. Lots 4 & 5, Block 25 East of Fire Station Advantage: - Close to downtown - City -owned parking lot • - Adjacent property owned by City employee - Possible sharing of facility - Use of fire station bond fund monies Disadvantage: - Cost of acquisition - Possible parking problem - Closing of alley 5. Franklin Street City Parking Lot and Property North of Dentist Office Advantage: - Close to City Hall and garages - Close to downtown Disadvantage: - Cost of acquisition Alderman Torgerson reported that Barry Anderson would be meeting with the son of the property owner at Lot 7, Block 50 regarding the possibility of moving the existing house to city -owned property at another location. The approximate cost to move the house would be $35,000, with an additional $9,500 for digging a basement, trenching and water hookup. Officer Jones questioned the free access from the present police garage to the alley. He stated there was a need for access from more than one direction. The City -owned property west of the bridge on Hwy. 7 West and School Road was • discussed. Mayor Ackland commented that the City Engineer had determined the cost for constructing a service road, etc., would be about the same cost as to move the house from Lot 7, Block 50. 2 CITY COUNCIL MINUTES - FEBRUARY 12, 1986 • Mr. Chad Piehl mentioned that there was property available on Hassan, with a potential for future expansion. SIZE OF BUILDING Mr. Chad Piehl commented that the type of materials chosen for construction de- termined the cost of the building. He suggested the building committee meet with the architect to eliminate unnecessary areas from the plan. It was the consensus of the committee that a police facility could be constructed for $750,000, without including the architect's fee. The various areas of the building were discussed. The basement area would be used for a storm shelter, emergency operating area, and other uses, including an exercise room. Alderman Mikulecky inquired about using the existing jail cells, and he was told that the security area tied together as one unit. Mr. Dick Burgart remarked that the building committee had reached the end of its ability to do anything further until a site and architect were selected. ARCHITECT The committee felt it had selected the best architect with a workable knowledge of police stations when it recommended Thorbeck & Lambert. This firm could do • both architect and engineering work. Also, the recommended architect stressed the importance of materials versus cost of building and costs for continued maintenance. Mayor Ackland stated the firm had reduced some of its services in order to cut the architect fee one percent. Mr. Chad Piehl stated he had been contacted by a St. Cloud construction engineer to give a presentation to the committee. It was the consensus of the Council that sites No. 1 and 4 were first and second choice for a police station, subject to acquisition of the necessary property. Also, the Council would concur with the committee's recommendation of Thorbeck & Lambert as architectural firm, contingent upon the total fee of the project be- ing 7 -112 %. The City would waive the building fees. TOP 20 OBJECTIVES FOR 1986 The City Council discussed the selection of the top 20 objectives for 1986 and submitted their forms to the City Administrator for ranking. umni 13iI31 �: There being no further business, the meeting adjourned at 10:15 P.M. 3 JANUARY CITY OF HUTCHINSON FINANCIAL REPORT - 1986 JANUARY 139861.00 ENTERPRISE FUNDS SUPPLIES, REPAIR & MAINTENANCE 43.89 43.B9 REVENUE REPORT - LIQUOR FUND CURRENT YEAR TO ADOPTED BALANCE PERCENTAGE 30350.00 JANUARY DATE ACTUAL BUDGET REMAINING USED LIQUOR SALES 28575.46 28575.46 390000.00 361424.54 0.07 WINE SALES 8157.28 8157.28 125000.00 116842.72 0.07 BEER SALES 39244.32 39244.32 635000.00 595755.68 0.06 BEER DEPOSITS -22.80 -22.80 0.00 22.80 63742.78 MISC. SALES 2472.91 2472.91 0.00 - 2472.91 0.00 INTEREST 432.66 432.66 5000.00 80724.18 80724.18 CASH DISCOUNTS - 101.02 -101.02 0.00 101.02 12228''3.24 TOTAL 78758.83 78758.83 1155000.00 1076241.17 0.07 EXPENSE REPORT LIQUOR FUND PERSONEL SERVICES 16450.80 16450.80 139861.00 123410.20 0.12 SUPPLIES, REPAIR & MAINTENANCE 43.89 43.B9 4850.00 4806.11 0.01 OTHER SERVICES & CHARGES 213.71 213.71 30350.00 30136.29 0.01 MISCELLANEOUS 273.00 273.00 8650.00 8377.00 0.03 CAPITAL OUTLAY 0.00 0.00 2500.00 2500.00 0.00 DEBT SERVICE 0.00 0.00 5110.00 5110.00 0.00 TRANSFERS 0.00 0.00 110000.00 110000.00 0.00 OF SALES 63742.78 63742.78 873550.00 809807.22 0.07 iCOST OTHER 0.00 0.00 15005.00 15005.00 0.00 TOTAL 80724.18 80724.18 1189876.00 1109151.82 0.07 REVENUE REPORT - WATER SEWERIFUND FEDERAL GRANTS 0.00 0.00 0.00 0.00 0.00 WATER SALES 32717.90 32717.90 460000.00 427282.10 0.07 WATER METER SALES 0.00 0.00 5000.00 5000.00 0.00 REFUSE SERVICES 18706.14 18706.14 245000.00 226293.86 0.08 SEWER SERVICES 44484.46 44484.46 615000.00 570515.54 0.07 EPA SALES 25587.10 25587.10 317600.00 PENALTY CHARGES 655.54 655.54 6300.00 5644.46 0.00 INTEREST EARNED 0.00 0.00 80000.00 80000.00 0.00 REFUNDS & REIMBURSEMENTS 132.10 132.10 2000.00 1867.90 0.00 OTHER 0.00 0.00 150.00 150.00 0.00 TOTAL 122283.24 12228''3.24 1731050.00 1608766.76 0.07 EXPENSE REPORT - WATER SEWER/FUND OPERATIONS 21640.75 21640.75 241000.00 219359.25 0.09 WATER 25175.46 25175.46 711360.00 686184.54 0.04 SEWER 75335.99 75335.99 740015.00 664679.01 0.10 TOTAL 122152.20 122152 20 1692375.00 1570222.80 0.07 JANUARY CITY OF HUTCHINSON FINANCIAL REPORT - 1986 JANUARY REVENUE REPORT - GENERAL FUND JANUARY YEAR TO ADOPTED BALANCE PERCENTAGE 129804.00 MONTH DATE ACTUAL BUDGET REMAINING USED 4460.00 4460.00 0.00 FINANCE 14280.97 14280.97 TAXES 0.00 0.00 1322050.00 1322050.00 0.0016 LICENSES 440.00 440.00 17050.00 16610.00 0.03 PERMITS AND FEES 3420.78 3420.78 67300.00 63879.22 0.05 INTER - GOVERNMENT REVENUE 7117.50 7117.50 1010302.00 1003184.50 0.01 CHARGES FOR SERVICES 22667.86 22667.86 491765.00 469097.14 0.05 FINES & FORFEITS 1701.17 1701.17 25000.00 23298.83 0.07 MISCELLANEOUS REVENUE 14074.03 14074.83 88800.00 74725.17 0.16 CONTRIBUTIONS FROM OTHER FUNDS 0.00 0.00 465500.00 465500.00 0.00 REVENUE FOR OTHER AGENCIES 240.54 240.54 200.00 -40.54 1.20 TOTAL 49662.68 49662.68 3487967.00 3438304.32 0.01 EXPENSE REPORT GENERAL FUND MAYOR & COUNCIL 2701.21 2701.21 27549.00 24847.79 0.10 CITY ADM. /CITY CLERK 13736.12 13738.12 129804.00 116065.BG 0.11 ELECTIONS 0.00 0.00 4460.00 4460.00 0.00 FINANCE 14280.97 14280.97 186032.00 173751.03 0.08 MOTOR VEHICLE 7793.67 7793.67 66BB4.00 59090.33 0.12 ASSESSING 0.00 0.00 19600.00 19600.00 0.00 LEGAL 3379.22 3379.22 32654.00 29274.78 0.10 PLANNING 0,00 0.00 16475.00 16475.00 0.00 CITY HALL 4157.39 4157.39 405 37.00 36379.61 0.10 RECREATION BUILDING 3600.29 3600.29 51457.00 47856.71 0.07 POLICE DEPARTMENT 81085.26 81085.26 725058.00 643972.74 0.11 FIRE DEPARTMENT 9420.60 9420.88 82940.00 73519.12 0.11 COMMUNITY SERVICE OFFICER 2513.00 2513.00 36736.00 34223.00 0.07 PROTECTIVE INSPECTIONS 9136.65 9136,65 77146.00 68009.35 0.12 CIVIL DEFENSE 0.00 0.00 850.00 850.00 0.00 SAFETY COUNCIL 0,00 0.00 150.00 150.00 0.00 FIRE MARSHALL 6187.37 6187.37 42630.00 36442.63 0.15 ENGINEERING 19366.92 19366.92 173056.00 153669.08 0.11 STREETS & ALLEYS 30155.26 30155.26 359065.00 328909.74 0.08 STREET MAINTENANCE A/C 5998.96 5998.96 67150.00 61151.04 0.09 LIBRARY 15042.04 15042.04 64223.00 49180.96 0.23 SENIOR CITIZEN CENTER 2817.91 2817.91 52191.00 49373.09 0.05 PARK /REC. ADMIN. 7970.92 7970.92 74616.00 66645.08 0.11 RECREATION 9376.92 9376.92 122100.00 112723.08 0.OB CIVIC ARENA 13674.10 13674.10 106996.00 93321.90 0.13 PARK DEPARTMENT 27964.94 27964.94 354245.00 326280.06 0.08 CEMETERY 3061.57 3061.57 41797.00 38735.43 0.07 COMMUNITY DEVELOPMENT 4253.23 4253.23 33700.00 29446.77 0.13 DEBT SERVICE 9900.00 9900.00 62296.00 52396.00 0.16 AIRPORT 12083.47 12063.47 60650.00 46566.53 0.20 TRANSIT 7754.05 7754.05 82611.00 74856.95 0.09 UNALLOCATED 80283.68 80283.68 290309.00 210025.32 0.28 TOTAL 407698.00 407698.00 3487967.00 3080269.00 0.10 MINUTES Tree Board December 4, 1985 Members Present: Roy Johnsen, Jerry Brown, Don Schumacher and Pat Mikulecky. Also present were Mark Schnobrich and Karen McKay. Tree Order The City Council approved $2,500 be spent on trees for 1985. In addition to that $2,025 was received from tree sales and $137 for wood cutting permits. Mark told the board that he has prepared an order for the tree purchase. He will be ordering 240 of the following species: Hackberry, Ginko, Norway Maple, Sugar Maple, Canada Red Cherry, Redmond Linden and White Oak. He also told the board that 353 trees were lost to Dutch Elm Disease in 1985. Responsibility of Down Town Trees The Tree Board will be making a recommendation to the City Council regarding who is responsible for the maintenance of Down Town Trees. Mark will get a copy of the current tree and sidewalk ordinances, and the board will recommend an addition to the current ordinances. 0477 The reason the Tree Board exists is to comply with the Tree City U.S.A. it was also required to receive state reimbursements for Dutch Elm Disease when that program existed. The purpose of the Tree Board now is to perform the duties as established by City Tree Ordinance 5591 Section 1022:10 Subd 8 and where as also to function as advisory to the Parks & Recreation Board in regards to park landscaping and plant material selection. Recycling Mark told the board that Hennepin and Carver counties are now recycling their glass, paper and aluminum. He also told the board that should Hutchinson begin to recycle a portion of their refuse that there is quite a bit of acreage at the tree dump. He used as an example the material that the street sweeper picks up. Mark told the board that he and Marlow Priebe are on the Waste Management Board. Master Tree Plan The board agreed that Library Square should be replanted a section at a time. Mark told the board that he will have a map prepared by the next meeting to showing Library Square. It will be used in preparing a master plan for the park. Pat Mikulecky mentioned to Mark that he should check the blueprints for the • Wigen and Plowman parking lots for the addition of trees. Adjournment The meeting was adjourned at 5:25 p.m by a motion made by Don Schumacher and seconded by Roy Johnsen. � -a (2/) MINUTES Tree Board January 8, 1986 Members Present: Roy Johnsen, Don Schumacher, and Jerry Brown. Also present was Mark Schnobrich and Karen McKay. Lyla Shay was present representing the Professional Business Women's Club. Minutes It was decided that more specific responsibilities be added to the minutes dated December 4, 1986 with regard to the purpose of the Tree Board. Tree Order Mark reported to the board that the tree order was placed. 208 trees were ordered. The total money turned in during 1985 was $2,026. Downtown Trees Mark distributed an addition to the current tree ordinance in regards to the downtown trees and their maintenance. The board then looked at slides showing the trees. It was decided that the addition to the current tree ordinance be forwarded to the city council for their approval. Waste Management Board Mark is a member on the waste management board, they will be meeting next week for the first time. He will update the board at the February meeting. Master Tree Plan- Library After looking at slides of Library Square downtown, the board agreed that Mark and Jerry Brown should get together and draw up some plans with two or three options. The board did agree that a portion of the park should be replanted at a so that it is a gradual change. Mark will have some preliminary plans for the February meeting. Landscaping Recreation Center Mark showed the board the blueprints of the Recreation Center. It shows six trees already planned. Three in the grass near the field house and three in the sidewalk near the pool. Jerry Brown felt that a windbreak is necessary in the northwest corner of the facility to shelter the pool. Mark and Jerry Brown will have a presentation ready the next months meeting. Adjournment The meeting was adjourned at 5:30 p.m. by a motion made by Roy Johnsen and seconded by Don Schumacher. �/ 1 MINUTES Parks & Recreation Board December 4, 1985 Members Present: Roy Johnsen, Lyle Block, Pat Mikulecky, Kathy McGraw, Betsy Connelly and Roger Haggenmiller. Also present were Bruce Ericson, Mark Schnobrich and Karen McKay. Minutes The minutes dated November 6, 1985 were approved by a motion made by Roy Johnsen and seconded by Pat Mikulecky, the board unanimously agreed. Luce Line Trail There was a representative of the D.N.R. present to outline for the board the Luce Line Trail. As it passes through Hutchinson, it will be on park property, city streets, and on Hutchinson Utilities property. The board questioned the liability responsibility. It was then stated that the State of Minnesota is responsible. Pat Mikulecky made a motion that the board approve the use of land for the Luce Line Trail as outlined on the map. Roy Johnsen seconded the motion and the board agreed - unanimously. Recreation Center The board toured the new recreation facility. Bruce told the board that it was still possible to be open for Christmas vacation. Recylcling Mark told the board that he is on the Waste Management Board and that the Tree Board will be making a recommendation to the board as soon as there is more information. V.F.W. Skating Rink Bruce told the board that the skating rink on the St. Anastasia property is not going to be flooded this year. The board also considered the V.F.W. rink, it hasn't had much use in the past and takes a great deal of effort to prepare since the fire hydrant is so far away. After a brief discussion Roy Johnsen made a motion to discontinue the rink and Pat Mikulecky seconded the motion. The board unanimously agreed. Sidewalk at St. Anastasia The Park Department has been removing the snow on the sidewalk at St. Anastasia for many years. Bruce told the board that it is the only one that • the city doesn't own. After a brief discussion Kathy McGraw made the motion that the Park Department discontinue the sidewalk snow removal on the South side of the St. Anastasia property. Roy Johnsen seconded the motion and the board unanimously agreed. Minutes Parks & Recreation Board December 4, 1985 Page two Fee Schedule The board reviewed a fee schedule recommended by the Building Committee. After discussing the schedule Roger Haggenmiller made a motion that the board recommend the fee schedule be presented to the City Council, Roy Johsen seconded the motion and the board agreed unanimously. The board also discussed the rental of the recreation center. It was agreed that the building should be used for recreational purposes only. Kathy McGraw made a motion that rentals for any non - recreational purpose be presented to the Parks & Recreation Board for their approval. Roger Haggenmiller seconded the motion and the board unanimously agreed. Adjournment The meeting was adjourned at 7:30 p.m. by a motion made by Lyle Block and seconded by Pat Mikulecky. klm 6 LJ E MINUTES Parks & Recreation Board Janauary 8, 1986 Members Present: Roger Haggenmiller, Barry Anderson, Kathy McGraw, Lyle Block, Roy Johnsen and Betsy Connelly. Also present were Bruce Ericson, Mark Schnobrich, Mary Haugen and Karen McKay. Minutes The minutes dated December 4, 1985 were approved by a motion made by Barry Anderson, and seconded by Roy Johnsen. The board agreed unanimously. Fee Schedule After reveiwing the current fee schedule approved at the December 4, 1985 meeting, Barry Anderson made a motion that during normal business hours, walkers and joggers will not be charged because there is no use of equipment. Roger Haggenmiller seconded the motion and the board agreed unanimously. Also brought to the attention of the board was the non - resident fee approved for swimming lessons. The resident fee will be $10 while the non - resident fee was set at $15. It was agreed that a $12 fee would be more appropriate for non - if residents. Tournaments /Sao -Break Activities Bruce told the board that Hutchinson will host two district slo -pitch tournaments on August 1 -3 and 8-10. He is waiting to hear on the National Women's Modified Tournament. Sno -Break weekend is February 8th & 9th. The Parks & Recreation Department will be sponsoring a broomball tournament on Saturday, and a women's & co -rec volleyball tournament on Sunday along with a co-rec slow pitch softball tournament. Bruce told the board that the some ice blocks were being picked up for a sculpture of Little Crow to be done for the festival. The blocks will be stored at the Civic Arena. Christian Motorcycle Association The Christian Motorcycle Association has contacted Bruce about using West River Park July 11 & 12 for camping. They will collect the fees and turn them into the office. They also requested the park on the north side of Crow River near Happy Chef. They would use it to do motorcycle excerises. The board agreed that Bruce should check with other cities that the club has visited before a decision is made. • Substantial Completion Inspection The building committee will be meeting before the City Council meets on Tuesday, January 14th. They will be deciding how much should be held in escroll for the completion of the facility. Miscellaneous Bruce told the board that the Parks & Recreation Department will be sponsoring a Luncheon with Twin's players Kirby Puckett and Mike Smithson along with public address announcer, Bob Casey on Monday, January 21 at 12 Noon at the D.J. Mac's restaurant. Jr. Parks & Recreation Lyle Block recommended that two members of the board get together and write some guidelines for the junior board. It was agreed that Roger Haggenmiller and Barry Anderson would take care of it. Kathy McGraw made a motion that the board' accept all of the names of the individuals interested in the Junior Parks & Recreation Board. Roger Raggemiller seconded the motion and the board unanimously agreed. Trees in the sidewalk downtown Mark Schnobrich distributed a rough copy of a letter intended for downtown businesses who have trees planted in the boulevard regarding responsibility for maintenance. Barry Anderson made a motion that the letter be recommended to the city council for their approval. Betsy Connelly seconded the motion and the board agreed unanimously. Miscellaneous The building committee will be meeting on Monday, January 13th at 8:00 P.M. to set a grand opening date for the Recreation Center. Adjournment The meeting was adjourned at 7:00 p.m. by a motion made by Barry Anderson and seconded by Roy Johnsen. The board unanimously agreed. • 6 • • MINUTES HUTCHINSON PLANNING COMMISSION January 21, 1986 1. CALL TO ORDER The meeting was called to order by Chairman Roland Ebent at 7:30 p.m. with the following members present: Marlin Torgerson, Elsa Young, Tom Lyke, Larry Romo, Shu -Mei Hwang and Chairman Ebent. Members absent: Don Erickson. Also present: City Administrator Gary Plotz, Director of Engineering Marlow Priebe, and City Attorney James Schaefer. 2. MINUTES Mr. Hwang made dated December unanimously. 3. PUBLIC HEARINGS None. 4. OLD BUSINESS None. 5. NEW BUSINESS a motion to approve the minutes of the regular meeting 17, 1985. Seconded by Dr. Lyke, the motion carried (a) PRESENTATION OR REZONING PROPOSAL BY JOHN KORNGIEBEL Mr. John Korngiebel was present to explain his proposal to rezone property located on the east side of School Road North from C -4 (Commercial) to R -3 (Multiple Family Residence District). He presented drawings of a proposed 24 -unit apartment complex. The proposed apartment complex has been designed to meet the requirements of R -3 zoning. Mr. Torgerson noted that the property adjoins property already zoned R -3 (to the north) so the rezoning will be an extension of existing R -3 zoning. Mr. Korngiebel explained that they have considered rezoning more of the tract, but would prefer to go with just the north 188' at this time. It was the consensus of the Planning Commission that they would have no objection to the proposed rezoning. After discussion, Mr. Torgerson made a motion to set a public hearing on the proposed rezoning for the next regular meeting on Tuesday, February 18, 1986. Seconded by Dr. Lyke, the motion carried unanimously. (b) CONSIDERATION OF HARVEY DAHLMAN SKETCH PLAN AS SUBMITTED TO MCLEOD COUNTY (WITHIN TWO MILE RADIUS) City Administrator Plotz explained that the sketch plan had been reviewed by the Township and the City had received their statement of approval. Mr. Harvey Dahlman was present to explain that he wants to divide off an acre and a half of his property so that his son can build a home on the property. Chairman Ebent asked about access to and from the property. Mr. Dahlman explained that the driveway would be 400 -500' from the intersection, as required by the Highway Department. After discussion, Mr. Torgerson made a motion to state that the Planning Commission has no objection to the Sketch Plan as proposed. Seconded by Mr. Hwang, the motion carried unanimously. (C) CONSIDERATION OF CONDITIONAL USE PERMIT SUBMITTED TO MCLEOD COUNTY BY ASSEMBLY OF GOD CHURCH (WITHIN TWO MILE RADIUS) City Administrator Plotz explained that the Assembly of God Church had applied to the County for a conditional use permit to allow the operation of a church in the "I -1" Industry District. Director of Engineering Priebe explained that the proposed site was not in present Comprehensive Plan. After discussion, Mr. Romo made a motion to state that the Planning Commission has no objection to the request. Seconded by Mr. Torgerson, the motion carried unanimously. (D) DISCUSSION OF ORDERLY ANNEXATION AGREEMENT City Administrator Plotz explained that he and the Mayor had met with representatives from the four surrounding townships and a representative of the State Municipal Board to discuss updating the expired Joint Orderly Annexation Agreement. He further explained that the agreement had expired in 1983, and without such an agreement, annexation has been a more difficult and lengthy process. He stated that they will meet again, and wants the Planning Commission to be aware that they are working toward a new and updated agreement which will be presented to the Planning Commission upon completion. (E) DISCUSSION OF PLANNED UNIT DEVELOPMENT REQUIREMENT FOR CONDOMINIUMS IN R -3 ZONE City Administrator Plotz explained that the building permit for a proposed condominium project is being held up as there is some question on whether or not a P.U.D. is required. Director Priebe explained that some of the building requirements differ, depending upon whether or not the P.U.D. is required. City Attorney Schaefer explained that it is his understanding that a P.U.D. is required in R -1 or R -2 Districts when cluster housing of more than 5 units is planned, and in R-3 if the development is proposed to be constructed over a long period of time. If the developer builds an apartment building and • intends to sell each unit individually, but expects to rent the units for a time, the building should be built so that it meets the requirements for both. Director Priebe stated that he felt that this should be clarified in the ordinance so that the City is consistent in its 0 • requirements. After discussion, it was decided that Attorney Schaefer and Director Priebe check into revising the ordinance to make the section on Planned Units Developments more specific. Administrator Plotz will obtain data on other cities' P.U.D. requirements. Attorney Schaefer recommended that the developer apply for a conditional use permit for a planned unit development. 6. ADJOURNMENT There being no further business, Mr. Torgerson made a motion to adjourn the meeting. Seconded by Mr. Romo, the motion carried unanimously and the meeting was adjourned at 8:50 p.m. BURNS MANOR MUNICIPAL NURSING HOME Minutes - January - 1986 The Board of Directors for Burns Manor Municipal Nursing Home met Thursday, January 23, 1986 at Burns Manor, 5:30 p.m., President Leslie Linder presiding. Members present: Les Linder Gloria Dansereau John Mlinar Keith Duehn Eldred Miller David Jensen Mavis Geier Members absent: Esther Kuehl Larry Graf Guest present: Mayor Paul Ackland MINUTES OF PAST MEETING: A motion was made by Gloria Dansereau and seconded by Eldred Miller to approve the minutes. All were in favor. Motion carried. ACCOUNTS PAYABLE: A motion was made by Eldred Miller and seconded by Gloria Dansereau to approve for payment the attached listing of accounts and cash disbursements in the amount of $49,947.36. All were in favor. Motion carried. . FINANCIAL REPORT: -" Report was given by David Jensen OLD BUSINESS: A. Sprinkler System: The City Council approved the sprinkling system proposal of Eagle Automatic Fire Protection Co. B. Task Force: Selection of Task Force members was again dis- cussed. The final selected will be made in March or April. C. Terms Expiring: Les Linder and Eldred Miller's terms ex- pire March 1, 1986. The names of people that have expressed an interest in serving on the board of directors were submitted by the board. Discussion followed. A motion was made by Eldred Miller and seconded by John Miinar to recommend to the City Council that Ancher Nelsen and Jim Mills be considered for appointment to the Burns Manor Board of Directors All were in favor. Motion carried. NEW BUSINESS: A. Merit Increase: A motion was made by Gloria Dansereau and seconded by Eldred Miller to grant a $.20 merit increase to the maintenance employee that received a 2nd class boiler license and reimbursement of the test fee. All were in favor. Motion .carried. B. Music: 'A motion was made by Keith Duehn and seconded by Eldred Miller to pay LeRoy Karg, $50.00 for providing a- musical January Minutes Page 2 NEW BUSINESS CONTINUED: program, Sunday, February 15, 1986. All were in favor. Motion carried. C. Willows: Willows Convalescent Centers wishes to buy Burns Manor, a letter from the Willows Assistant Chief Operating Officier was sent to Mayor Bob Stearns. D. Lawsuit: The attorneys representing Tom Hinde were to take depositions at Burns Manor January 1986. The appointment was can- celed by Tom's attorneys. E. Employee Health Insurance: Self funding is again being sought by the City. F. Meeting Time: Burns Manor board meetings will be held at 5:30 p.m. Mayor Bob Ackland held an informal discussion with the board. Medicare Settlement for 12 -31 -1984 is $1,336.00 and the Medicare rate effective 1 -31 -1986 is $59.00. • There being no further business, President Leslie Linder adjourned the meeting. The Burns Manor Board of Directors will meet Thursday, February 20, 1986 at 5:30 p.m., in the Annex Sun Porch at Burns Manor Municipal Nursing Home. ATTEST: Leslie B. Linder, President Respectfully submitted: • J av s J. uer-er--, secretary I 0 HUTCHINSON COMMUNITY HOSPITAL 46. ANNUAL BOARD OF DIRECTORS MEETING - January 22, 1986 Large Conference Room - 5:15 PM Present: Rev. Thor Skeie, President; Joan Ewald, Vice- President; Mike Carls, Trustee; Dr. Carl Bretzke, Chief of Staff Absent: Dori Johnson, Trustee; Bob Durfee, Trustee; Rolly Balke, Trustee Others Present: Philip G. Graves, Administrator; Willard H. Rosenow, Assistant Administrator; Jane Lien, Director of Nursing Services Kathleen Ogren, Hutchinson Leader; Sherrie Krueger, Recording Secretary; Fran Carlson and Audrey Field, visiting representatives of the Business and Professional Women Organization. The meeting was called to order at 5:56 PM by President Skeie Minutes of Past Meetings. The minutes of the December 17, 1985, regular board of directors meeting were presented. It was noted that an addition be made to the minutes to indicate that President Skeie arrived during the discussion of the McLeod County Contracts. Following discussions 0 Motion was made by Carls, seconded by EwaTd, to approve the minutes of the December 17, 1985, regular meeting of the - hospital board of directors, as amended. All were in favor. Motion carried. Medical Staff Meeting Minutes. Dr. Bretzke presented the minutes of the January, 1986, medical staff meetings. He informed the board that the physicians of the Medical Staff had met with Dr. Heeter and as a result of the meeting will be cancelling their search for an orthopedic surgeon. This will nullify the request by Ms. Maiers which asked for the hospital to assist in recruitment expenses. Old Business A. Satellite Office in Dassel. Graves informed the board that two new physicians had been recruited to join the Hutchinson Medical Center. They are Dr. John Zenk, an internist, and Dr. Scott Risdahl, a family practitioner. They will begin their employment here this summer. Also, Graves informed the board that Dr. Montgomery will be providing ENT coverage now, rather than Dr. Papparella. Graves described the modular mobile unit that could be used as a satellite office in Dassel. The unit would cost approximately $35,000, would contain approximately 924 square feet and would require 8 -10 weeks set -up time. The two issues that remain to be settled are a physician to staff the office and how to fund it. Graves met with the Medical Center physicians and indicated that no decision had come out of their meeting. Bretzke again indicated the Medical Center's willingness' to provide back -up and share call if a physician could be recruited for the Dassel office. Graves indicated that nothing would be done to purchase the modular unit until a physician had been recruited. - 44 Q' rG Page Two Annual Board of Directors Meeting January 22, 1986 Following discussion: Motion was made by Carts, seconded by Ewald, to defer this issue to the February, 1986, board meeting. All were in favor. Motion carried. New Business A. Election of Officers. It was noted by the board that three trustees were absent at this meeting. Following discussion: Motion was made by Carls, seconded by Ewald, to defer this issue to the February, 1986, board meeting. All were in favor. Motion carried. B. Reappointments to the Medical Staff. Following discussion: Motion was made by Carls, seconded by Bretzke, to approve the reappointments to the Medical Staff as listed. Those appointments being: to the active staff -Drs. Billman, Bretzke, Gordon, Hegrenes, Fluegel, O'Brien, Kleinkauf, Remucal and Peterson; to the courtesy staff -Dr. Griebe; and to the consulting staff - Dr. .. Chervenak. All were in favor. Motion carried. - • C. CopyMaacc�hi�ne Purr ha�se. Rosenow informed the board of the possibilities he had explored regarding purchase of an offset. The hospital makes approximately 50,000 copies per month. Following discussion: Motion was made by Bretzke, seconded by Carls, to approve the purchase of the Gestetner offset at a cost not to exceed $5,695. All were in favor. Motion carried. D. MHA Workshop. Graves informed the board of a Trustee Workshop presented by the Minnesota Hospital Association on February 6th, 1986. He recommended that as many trustees as possible attend. Following discussion: Motion was made by Carls, seconded by Ewald, that the hospital board make available the registration fee of $80 to all trustees interested in attending the MHA Governance Workshop on February 6, 1986. All were in favor. Motion carried. E. C -Arm Purchase. Graves informed the board of the availability of a used C -Arm. This piece of equipment would be of great use to the orthopedic surgeons in many cases, and could be used for even the simplest fracture cases. Graves indicated that there was a C -Arm available through Arrowhead Medical for approximately 547,000. He indicated a 109b down payment would be required to hold this C -Arm and that the purchase order would be written to insure that the down payment money would be returned if the purchase was not made. Graves indicated that he would Page Three Annual Board of Directors Meeting January 22, 1986 like approval to secure the equipment with the 10% down payment. He described the M -Share program which could be used to borrow the funds for this item. Following discussion: Motion was made by Ewald, seconded by Carls, to give Graves the authority to make a minimum deposit in order to hold this particular C -Arm. All were in favor. Motion carried. Statistical Report. Graves reviewed the year -end statistics for 1985. here were 174 admissions for the month of December, down from the previous month. The average length of stay was up a little over November. Graves noted that the average length of stay for medical patients in 1985 was less than 4 days. The percentage of occupancy for 1985 was 36 %. Accounts Payable. The accounts payable listing for December was presented. o 1t owing discussion: Motion was made by Carls, seconded by Ewald, to approve for payment the attached listing of accounts payable and cash disbursements in the amount of $720,062.87. All were in favor. Motion carried. Bretzke request information on the scope rental charge from Gastrointestinal Labs and whether the hospital could purchase a scope. Graves will discuss this issue with Gastrointestinal Labs. Financial Statements. The financial statements for December were presented. The hospital showed an operating loss of $26,000 for the month of December. There was a $240,000 gain at year -end with a favorable variance of $76,000. Departmental Reports A. Director of Mental Health Unit. The report was presented. Graves indicated that Dr. Vince Mehmel from West Central Community Services had stopped in to see him, and possibly West Central would be willing to rent their Main Street space to HCH for possible Day Care use. Graves indicated that work is continuing on the remodeling of the Glenhaven facility to be used for the residential chemical dependency program. Graves appraised the board that the cost of the remodeTling will be approximately $25,000. B. Director of Nursing Services. The report was presented. No unusual comments were made. C. Education Coordinator. The report was presented. No unsual comments were made. D. Dietitian. The report was presented. No unusual comments were made. Auxiliary Meeting Minutes. Minutes of the December Executive Committee and regular Auxiliary meetings were presented. Page Four Annual Board of Directors Meeting January 22, 1986 Patient Satisfaction Surveys. Surveys received since the last board meeting were reviewed by those present. No unusual comments were made. Other. Skeie informed the board that Ancher Nelsen would like to appear before hospital board. Carls suggested that he be invited to the February meeting. Graves will contact Mr. Nelsen regarding this. CEO Evaluation. The CEO Evaluation was deferred until the February, 1986, meeting. Meeting was adjourned at 7:50 PM by President Skeie. Respectfully submitted, Sherrie Krueger Rolly Balke Recording Secretary Secretary SK • 0 •�w..�IYM .�.r BUDGET COWARISGNS - PMIURAL CATEGORIES For One Month Ended Janaury 31, 1986 C JR!UW PERIOD YEAR-TO-DATE ACTUAL BUDGET VARIANCE PATIENT REVENUE ACTUAL BUDGET VARIANCE $153,231 $165,690 $(12,459) 40,390 24,563 15,827 322,586 331,159 (8,573) Daily Hospital Service Medical Nursing Units Mental Health Unit Ancillary $153,231 $165,690 $(12,459) 40,390 24,563 15,827 322,586 331,159 (8,573) $516,207_$521,412 $252,820 $(5,205) Gross Patient Revenue $516,207 $521,412 $(5,205) (32,645) (15,461) (17,184) Less: Discounts & Allowances (32,645) (15,461) (17,184) 2,692 52,525 $483,562 $505,951 $(22,389) Net Patient Revenue $483,562 $505,951 $(22,389) 12,191 15,584 (3,393) Other Operating Revenue 12,191 15,584 (3,393) 3,301 2,949 $495,753 $521,535 $(25,782) $251,416 $252,820 $(1,404) 5,068 47,348 (2,280) 2,782 25,928 (3,146) 3,250 8,164 _ 1,086 12,740 10,048 2,692 52,525 51,476 1,049 15,686 18,358 (2,672) 2,658 7,195 (4,537) 3,061 1,444 1,617 5,219 5,418 (199) 3,301 2,949 352 23,039 23,039 - -- 16,563 20,760 (4,197) Total Operating Revenue $495,753 $521,535 $(25,782) Salaries Employee Benefits Medical & Other Fees Raw Food_ Drugs Medical & Other Supplies Utilities Building & Equipment Repairs Rental Expense Insurance Interest Depreciation Other Expenses $463,308 $474,947 $(11,639) Total Operating Expense 32,445 46,588 (14,143) operating Income (23,721) (23,721) - -- • Add (Deduct) Non -- Operating Revenue (Expense) Price -Level Depreciation And Working Capital $8,724 $22,867 $(14,143) Excess Revenues over Expenses $251,416 $252,820 $(1,404) 45,068 47,348 (2,280) 22,782 25,928 (3,146) 9,250 8,164 1,086 12,740 10,048 2,692 52,525 51,476 1,049 15,686 18,358 (2,672) 2,658 7,195 (4,537) 3,061 1,444 1,617 5,219 5,418 !199) 3,301 2,949 352 23,039 23,039 - -- 16,563 20,760 (4,197) $463,308 $474,947 $(11,639) 32,445 46,588 (14,143) 23.721 (23,721) - -- $8,724 $22,867 $(14,143) III MUTES HUTCHINSON CHARTER COMMISSION TUESDAY, FEBRUARY 11, 1986 • The meeting of the Hutchinson Charter Commission was called to order by Chairman Chuck Carlson at 7:35 p.m. Members present: Walter Clay, Tom Dolder, Phil Graves, Jeff Haag, Harold Juul, Dale McLain, Jean Peterson, Kay Peterson, Dick Popp (9:00 p.m.), Delores Saar, June Wick and Chairman Carlson. Members absent: None. Also present: City Attorney James Schaefer. ,Chairman Carlson introduced speaker, Attorney Stan Peskar, Legal Counsel for the League of Minnesota Cities. Attorney Peskar explained the various forms of government possible in Minnesota, noting advantages and disadvantages of each form. He stated that Hutchinson is officially listed as having the Commission form of government, but that there is evidence that it does not operate as such. (See attached summary of Attorney Peskar's presentation.) After his presentation, Attorney Peskar answered questions from the Charter Commission. Mr. Clay stated that a concern of the City Council is that the City is officially listed as a Commission type government, but does not operate as that form. Attorney Peskar responded that the Commission may want to merely change the language of the Charter to conform to the way the City is operating, as well as make other minor changes of items that are outdated. He stated that the present charter does reflect modern drafting principles, with little detail. Discussion of the law regarding bidding for purchases followed. Attorney Peskar recommended that it makes sense to change those things in the charter superceded by State law to reflect State Statute. (Example: Purchases required by State law to be bid, shall be bid.) The charter could also specify kinds of items to be bid. (Example: Insurance.) Mr. Haag asked what type of government is the most common for cities with a population of 10,000. Attorney Peskar responded that in the metro area having a City Manager is most common. Out of the metro area, a City Administrator is used more often. Attorney Schaefer asked about legalities or liabilities to council members having a form of government, but not adhereing to it. Attorney Peskar responded that there is the danger of a member taking their power too seriously and misusing it. There is also an opportunity for a citizen who claims to be damaged by a person failing to supervise - could involve defense costs. Attorney Peskar stated that if the Commission is leaning towards the Weak - Mayor Council with a City Administrator, they would have to make a decision on his /her power to hire, fire, discipline and direct, purchasing, and whether or not that person would be the budget officer. Mr. Juul asked if the Charter could delegate what power the manager would have over Burns Manor, the Utilities Commission and the Hospital. Attorney Peskar responded that it can be constructed in any way the Commission thinks is the best. With the Home Rule Charter form, the Commission can leave any of these entities separate. There can be separate boards with separate administrators or 1 separate boards with a single manager. Mr. Clay stated that he thought it would be difficult for a single city administrator to be in charge of all of these - that they should be run separately. Mr. Haag asked about the pitfalls of a Weak -Mayor system, implications in regard to contracts, and problems with handling a poor manager. Attorney Peskar responded that the administrator or manager is the easiest person to dismiss from a legal standpoint, as long as there is a good reason for the firing. He stated that the trend is toward contracts with managers. He noted that contracts shouldn't be too restrictive. Often a contract will state that the manager serves for an unlimited period. Discussion of the terms manager and administrator followed. Attorney Peskar stated that there may be no difference between the two in Home -Rule Charter cities. In Statutory cities, the manager position has executive power, by law. Attorney Schaefer asked about how charter changes should be brought to the public. Attorney Peskar responded that if the changes are not radical, the Commission may want to go with amendment by ordinance. Changes could be recommended to the Council and published. If no petition for referendum is filed within 60 days, it becomes the charter provision. Discussion of administrator duties followed. Attorney Peskar also reviewed the Initiative, Referendum and Recall procedures. In closing, Attorney Peskar told the Commission that they may submit any future drafts of the charter to the league of Minnesota Cities for review. • Chairman Carlson asked the Commission if they wanted to elect a Vice - Chairman, in the event that he would not be able to attend a meeting. It was the consenus of the Commission to not elect a Vice - Chairman at this time. Chairman Carlson asked if the Commission wanted to establish a standing committee of rules. It was the consensus of the Commission that they will not establish standing committees but operate as an entire group at this time. Discussion followed about setting meeting dates. It was pointed out that Council members had expressed an interest in attending the meetings. It was the consensus of the Commission that the Council be observers and not participants in the charter examination process. Discussion of the process of making changes followed. Ms. Kay Peterson suggested having a City Manager (one with executive powers) to explain his duties and responsibilities. Discussion followed. It was the consensus of the Commission that it would be good to hear from a City Manager. Comments about the kinds of changes to make included: Change charter to reflect the type of government we have now. Identify the duties of the Administrator by Ordinance. Have a City Manager form of government where the Manager has executive powers. Clarify what administrator can do and can't do. In discussion it was pointed out some goals and objectives of the group 2 • 0 should be defined. It was also determined that before any changes could be made, the Commission would have to be informed about how the City operates now and how it is working. It was the consensus of the Commission that the City Administrator, City Council and Directors of the various City departments be invited to come before the group to explain their responsibilities and how they feel the existing system works. It was the consensus of the Commission to have the next meeting on Thursdayy, February 20, 1986 at the Fire Station, with aforementioned guests present to explain their roles and strengths and weaknesses of current structure. There being no further business, the meeting was adjourned at 9:45 p.m. 3 SUMMARY PRESENTATION ON FORMS OF CITY GOVERNMENT - ATTORNEY STAN PESKAR TUESDAY, FEBRUARY 11, 1986 The City Charter Commission is, in effect, functioning as a legislative body, drawing a law that pertains to its City. It is a continuing body. The intention is that the Charter Commission remain in effect constantly and meet annually to determine what, if any, changes are needed based on what has happened during the past year. There is nothing preventing the Commission from being called in more often for a special purpose. FORMS OF GOVERNMENT Strong -Mayor - The mayor is the chief administrative officer, who makes appointments of various department heads, does hiring and firing, and carries out policies created by the legislative body. Advantages - Responsive to electorate. Disadvantages - For city government, particularly small cities, there is a small pool of people who are willing to take time to serve. Duluth, St. Cloud and St. Paul are cities which use the Strong -Mayor form of government. Weak -Mayor Council System - This is the most common form in Minnesota. . The mayor has primarily a ceremonial function. The mayor presides over council meetings - does not have many executive powers. The council acts as the administrative body as well as policy making body. This form is successful when there is a charismatic mayor, or some other member of the council, who makes things happen. There is a tendency for this form of government to develop toward a Manager system where someone is hired to exercise the administrative powers or a Commission form where the council divides into committees or into informal charge of supervising activities of city. In a Weak -Mayor system, the administrator is not really delegatable, legally. Council retains responsibility for doing hiring, firing, budgeting, making purchases, etc. The council counts on the admini- strator to do so on a defacto basis. Disadvantage - This form of government tends to be unstable. The council cannot legally delegate power unless its laws or the charter allows it. It is uncharacteristic for council to delegate power. Manager System - This form is a natural extension of the administrator under a Weak -Mayor form. The council is policy maker. Executive function is delegated to a manager. In cities with a statutory form of government, the manager can hire, fire, budget, make purchases, give intradepartmental direction, free from interference in administrative matters by the council. There are no independent boards - the manager is the executive for all departments. In Home -Rule Charter cities, the manager or administrator can do either. A manager must be the following: 1) A thinker - needs time for reflection - not so many day to day duties. He should put ideas before the • council. 2) Expert at personnel - A growing concern among city governments. 3) Expert at finance. 4) A public persuader - not in the sense of a politician, but one who can convince small groups of people of things. 5) Conciliator - 6) Perceptive - must know where the problems are. 7) Willing to make hard decisions. Disadvantages - A city mist pick the right person. The council is 1 always dominant. 6 Commission System - The two in Minnesota are in Virginia and Hutchinson, however, Hutchinson does not operate in the traditional Commission form. The council divides into committees or has individual council members serve as heads of operating departments. Each has responsibility for one or more city departments. They have the power to hire, fire, set personnel standards, make purchases, enter into contracts. Disadvantages - Hard to get uniform policies with so much diffusion of power among several different boards. There is also a fair amount of turnover. City staff exercises more power than they would in any other form. Advantages - This form keeps council members involved in depth with at least one department in the city. Parlimentary - There are no Parlimentary systems in the State of Minnesota, but it is a possible form. The council is elected and then selects the mayor from within the council. The mayor has the executive powers. PRINCIPLES 1. A charter should be simple in language and in structure. 2. Lines of authority should be clear. 3. Elected officials should be few. Five to seven is recommended. • 4. Officials should be elected "at- large" unless there are different, distinct interests to be represented or special racial districts to be represented. 0 PUBLISHED IN THE HUTCHINSON LEADER, HUTCHINSON, MINNESOTA, ON THURSDAY, FEBRUARY 6TH, 1986. PUBLICATION NO. 3512 18SESSHM f8l.L No. 989 Project No. 86-01 8 86-02 Hutchinson, Minnesota January 29th, 1986 TO WHOM IT MAY CONCERN: NOTICE is hereby given, that the Council will meet at 800 P.H. on the 25th day of Februarys 19869 in the Council (umbers of City Ball at Hutchinson, Minnesota, to pass upon the proposed assessment for the improvement or: T.H. 22 South from Oakland Avanaos to 12001 South and School Road North from Carolina Street to California Street by the oomstrootioD of Watetmain, Storm Seger and Appurtenances. The proposed assessment is on file for public inspection at my office. The amount of the proposed assessment is 369,157. 47. The amount of the proposed assessment is Written or oral objections will be considered at the meeting, but the Council may consider any objection to the amount of the proposed individual assessment at an adjourned meeting upon further notice to the affected property owners as it deems advisable. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or Clerk; however, no appeal may be taken as to the amount of any individual assessment unless a written objection, signed by the affected property owner, is filed with the City Clerk prior to the assessment hearing or presented to the presiding officer at the hearing. Under Minnesota Statutes, Section 435.193 to 435.195, the Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of this law and the resolution adopted under it, may, within 30 days of the confirmation of the assessment, apply to the City Clerk for the prescribed form for such deferral of payment of this special assessment on his property. ,/JAnA.I� �K17i Gary D. Plotz, City Administrator Hutchinson, Minnesota 'J a I PUBLISHED IN THE HUTCHINSON LEADER, HUTCHINSON, MINNESOTA, ON THURSDAY, FEBRUARY 6TH, 1986. iNOTICE OF HEARING ON PROPOSED ASSESSMENT PUBLICATION NO. 3513 A&M&%= ROLL M0. 210 _ Project No. 86 -03 Hutchinson, Minnesota January 29th, 1986 TO WHOM IT MAY CONCERN: NOTICE is hereby given, that the Council will meet at 8:00 P.K. on the 25th day of February, 1986, in the Council Chambers of City Rail at Hutchinson, Minnesota, to pass upon the proposed assessment for the improvement of: Eighth Avenue N.W. from Colorado Street to 6001 Bast and Colorado Street from Eighth Avenue B.W. to Country Club by the construction of Sanitary Sewer, Yatermain, Storm Sewer, Grading, Gravel Rase and Appurtenances. The proposed assessment is on file for public inspection at my office. The amount of the proposed assessment is $124,263.10. The amount of the . proposed assessment is Written or oral objections will be considered at the meeting, but the Council may consider any objection to the amount of the proposed individual assessment at an adjourned meeting upon further notice to the affected property owners as it deems advisable. 11 An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or Clerk; however, no appeal may be taken as to the amount of any individual assessment unless a written objection, signed by the affected property owner, is filed with the City Clerk prior to the assessment hearing or presented to the presiding officer at the hearing. Under Minnesota Statutes, Section 435.193 to 435.195, the Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of this law and the resolution adopted under it, may, within 30 days of the confirmation of the assessment, apply to the City Clerk for the prescribed form for such deferral of payment of this special assessment on his property. Gary�D �O , City Administrator Hutchinson, Minnesota r � PUBLISHED IN THE HUTCHINSON LEADER, HUTCHINSON, MINNESOTA, ON THURSDAY, FEBRUARY 6TH, 1986. 0 NOTICE OF REARING ON PROPOSED ASSESSMENT PUBLICATION NO. 3514 ASSESSMENT ROLL NO. 211 Project No. 86 -01 Hutchinson, Minnesota January 29th, 1986 TO WHOM IT MAY CONCERN: NOTICE is hereby given, that the Council will meet at 8:00 P.M. an the 25th day of February, 19869 in the Council Chambers of City Hall at Hutchinson, Minnesota, to pass upon the proposed assessment for the improvement of: California Street from School Road to 1900, South and School Road from California Street to County Road 12 by construction of Surfacing and Appurtenances. The proposed assessment is on file for public inspection at my office. The amount of the proposed assessment is $106,186.36. The amount of the proposed assessment is Written or oral objections will be considered at the • meeting, but the Council may consider any objection to the amount of the proposed individual assessment at an adjourned meeting upon further notice to the affected property owners as it deems advisable. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or Clerk; however, no appeal may be taken as to the amount of any individual assessment unless a written objection, signed by the affected property owner, is filed with the City Clerk prior to the assessment hearing or presented to the presiding officer at the hearing. Under Minnesota Statutes, Section 435.193 to 435.195, the Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of this law and the resolution adopted under it, may, within 30 days of the confirmation of the assessment, apply to the City Clerk for the prescribed form for such deferral of payment of this special assessment on his property. Gary D. %lotz, ity Administrator Hutchinson, Minnesota PUBLISHED IN THE HUTCHINSON LEADER, HUTCHINSON, MINNESOTA, ON THURSDAY, FEBRUARY 6TH9 1986- • NOTICE OF HEARING ON PROPOSED ASSLWKD T PUBLICATION NO. 3515 ASSES&= ROLL No. 212 Project No. 86-01 Hutchinson, Minnesota January 29th, 1986 TO WHOM IT MAY CONCERN: NOTICE is hereby given, that the Council will meet at MO P.M. on the 25th day of February, 19869 in the Council Chambers of City Ball at Hutchinson, Minnesota, to pass upon the proposed assessment for the improvement of: School Road North from Carolina street to California Street by the construction of Grading, Gravel Base, Curb and Gutter and Appurtenmuoes. The proposed assessment is on file for public inspection at my office. The amount of the proposed assessment is $52,956.05. The amount of the proposed assessment is Written or oral objections will be considered at the • meeting, but the Council may consider any objection to the amount of the proposed individual assessment at an adjourned meeting upon further notice to the affected property owners as it deems advisable. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or Clerk; however, no appeal may be taken as to the amount of any individual assessment unless a written objection, signed by the affected property owner, is filed with the City Clerk prior to the assessment hearing or presented to the presiding officer at the hearing. Under Minnesota Statutes, Section 435.193 to 435.1959 the Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of this law and the resolution adopted under it, may, within 30 days of the confirmation of the assessment, apply to the City Clerk for the prescribed form for such deferral of payment of this special assessment on his property. • Garq� D. P of 2 %t y Administrator Hutchinson, Minnesota PUBLISHED IN THE HUTCHINSON LEADER, HUTCHINSON, MINNESOTA, ON THURSDAY, FEBRUARY 6TH, 1986. 46 NOTICE OF HEARING ON PROPOSED ASSESSMENT PUBLICATION NO. 3516 ASSESSMENT ROLL NO. 213 Project No. 86 -01 Hutchinson, Minnesota January 29th, 1986 TO WHOM IT MAY CONCERN: NOTICE is hereby given, that the Council will meet at 8:00 P.M. on the 25th day of February, 19869 in the Council chambers of City Hall at Hutchinson, Minnesota, to pass upon the proposed assessment for the improvement of: First Avenue N.B. from Main Street to Hassan Street and First Avenue S.B. from Main Street to Hassan Street and Hassan Street from First Avenue N.B. to Fifth Avenue S.S. by the construction of Grading, Gravel Base, Curb and Gutter, Sidewalk and Appurtenances. The proposed assessment is on file for public inspection at my office. The amount of the proposed assessment is $544,275.89. The amount of the • proposed assessment is Written or oral objections will be considered at the meeting, but the Council may consider any objection to the amount of the proposed individual assessment at an adjourned meeting upon further notice to the affected property owners as it deems advisable. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or Clerk; however, no appeal may be taken as to the amount of any individual assessment unless a written objection, signed by the affected property owner, is filed with the City Clerk prior to the assessment hearing or presented to the presiding officer at the hearing. Under Minnesota Statutes, Section 435.193 to 435.195, the Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 --ears of age or older for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of this law and the resolution adopted under it, may, within 30 days of the confirmation of the assessment, apply to the City Clerk for the prescribed form for such deferral of payment of this special assessment on his property. • Gary D. Plbtz,`Ci y Administrator Hutchinson, Minnesota PUBLISHED IN THE HUTCHINSON LEADER, HUTCHINSON, MINNESOTA, ON THURSDAY, FEBRUARY 6TH, 1986. NOTICE OF HEARING ON PROPOSED ASSESSMENT PUBLICATION NO. 3517 ASSESSMENT ROLL NO. 214 Project No. 86 -03 Hutchinson, Minnesota January 29th, 1986 TO WHOM IT MAY CONCERN: NOTICE is hereby given, that the Council will meet at 8:00 P.B. on the 25th day of February, 1986, in the Council Chambers of City Hall at Hutchinson, Minnesota, to pass upon the proposed assessment for the improvement of: Jorgenson Street from Hassan Street to Sherwood Street; Southview Drive and Southview Court from Linden Avenue to Sunset Street and Sunset Street to Linden Avenue; Selchow Avenue from Jorgenson Street to Jefferson Street; Bradford Street from Century Avenue to 700' North; Randall Road from Bradford Street to Century Avenue; Sunset Street from Linden Avenue to Southview Drive; Sherwood Street from Jorgenson Street to Century Avenue; Century Avenue from Sherwood Street to T.H. 15; Third Avenue S.B. from Lynn Road to East Pishney Lane; Larson Street from Roberts Road to Lewis Avenue and Hassan Street from Oakland Avenue to Selebow Avenue by the construction of Wearing Course Overlay and Appurtenances. The proposed assessment is on file for public inspection at my office. The amount of the proposed assessment is 817 4,088.06. The amount of the proposed assessment is Written or oral objections will be considered at the meeting, but the Council may consider any objection to the amount of the proposed individual assessment at an adjourned meeting upon further notice to the affected property owners as it deems advisable. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or Clerk; however, no appeal may be taken as to the amount of any individual assessment unless a written objection, signed by the affected property owner, is filed with the City Clerk prior to the assessment hearing or presented to the presiding officer at the hearing. Under Minnesota Statutes, Section 435.193 to 435.195, the Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of this law and the resolution adopted under it, may, within 30 days of the confirmation of the assessment, apply to the City Clerk for the prescribed form for such deferral of payment of this • special assessment on his property. Gary D. Pllotz�, ty Administrator Hutchinson, Minnesota (612) 587 -5151 H!/1IH CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: February 10, 1986 TO: Mayor and City Council FROM: Director of Engineering RE: Roll No. 214 - Overlay Project Acct. No. 109 - Lot 38, Blk. 1, Oak Park 2nd Add. Jerome & Gladys Homan, 1116 Randall Road The above- referenced property owner has called relative to the assessment notice they received. This property is located on a curve and has a total of 214.59 feet of frontage for a proposed assessment of $751,07. When the street was constructed in 1969, the proposed costs on Assessment Roll No. 34 were as follows: Curb & Gutter - 214.59'@ $3.25 = $ 697.42 Surfacing - 214.59'@ $8.75 = $1,877.66 Subsequent to the hearing, the City Council elected to consider the lot on a corner lot basis. This amounted to a $421.41 credit on the surfacing, which was approved, based on 59.59 feet a $8.75. This gave a net surfacing assessment of $1,356.25. Based on our new policy and previous action, this property could again have a credit, based on 59.59 feet in the amount of $208.57 for a net charge of $542.50. Attached is a print of the area for your information. Marlow V. Priebe Director of Engineering MVP/PV attachment W�I � , 5 •0 17 �,. W dw 46 0 25 2 4 �s ���� �z °° s ° �1�� 34 : SC fx E-- !,OAK `'� 5 S o 2 �2° '�o �' 6 18 °o °' 160.0 -_._ - -- 23 °. 0 CD 45 W ;T ss 26 %s 22 �� �� �s s° 19 >\ 44 ° _26.8 i' �� 8 11(: ii 's °jRq R K _ X000 - -- PARK �+ 2I �� 20 43 M 27 28 �o° �/ s' °o ,h0 o .< 20 - -_ 110.0 61s 29 \a i ; 10 21 " °RANDALL 2 19 A vi , 42 0 �o ss °' - - -- 90.0. . 34.08 y 3 0 / ^ 0 18 O 41 O \ X. o� 12 s - - -- - p N 37 38 pY 3I 17 ���� 's° Q 9 \ AD . ' ' s 40 ti 90.0 156.30 .Q \'. 32 0\ ° 16 ° 'a I �G W 100.0 AGO 71.30 0 0 °° �� W i/ 9 �'S ?J �q O o ° v v, v O O 90 m t0 1p ,li E S ° N N N 39 _ 36 _ 35 _ 34 0 33 o s 15 p .0 D 120. 60 100.0 80.0 159.8 60 'p 191 28 n 131.68 � 60 -1(-,5. 1 �tD CENTURY AVENUE 60 d Ic " inn 108 ?C, -8-5 —1) .1.: '. ; n _ —_ --.T L; 5 0 4 SCH ID', 8A RS 2 NO aU M S 3 2 16 - ( fd, I SCI on 1 �1 James G. DeMeyer 1004Homay153auh P.O. Bas 428 Hutdtinson, Muuzaow 55350 Telephone: 612/587,3191 February 18, 1986 TO: Mayor, Aldermen and /or City Clerk City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 FROM: James G. DeMeyer 364 Larson Street Hutchinson, MN 55350 You are hereby notified that objection is made in connection with Publication # 3517, Assessment Roll # 214, Project # 86 -03, dated January 29, 1986 and February 7, 1986. Said proposed assessment is in the total amount of S 174,488.06_ Said objection is in connection with property described as Lot 7, Block 1, Larsons 2nd Subdivision, commonly known as 364 Larson Street, Hutchinson, M. i FEg ?�6 ro 0 ,6 /, PUBLISHED IN THE HUTCHINSON LEADER, HUTCHINSON, MINNESOTA, ON THURSDAY, FEBRUARY 6TH, 1986. NOTICE OF HEARING ON PROPOSED ASSESSMENT • PUBLICATION NO. 3518 ASSESSMENT ROLL NO. 215 Project No. 86 -02, 86 -03 6 86 -05 Hutchinson, Minnesota January 29th, 1986 TO WHOM IT MAY CONCERN: NOTICE is hereby given, that the Council will meet at 8:00 P.K. on the 25th day of February, 1986, in the Council Chambers of City Ball at Hutchinson, Minnesotav to peas upon the proposed assessment for the Improvement of: McDonald Drive from School Road to 9001 West; Bradford Street in Orchard Park tat Addition; Roberts Road, Sibley Drive and Tyler Street in 4th Addition to Lakewood Terrace; Campbell Lane in Clark's god Addition; Carolina Avenue from School Road to 1501 East; S.H. 7 West Service Road from Les Kou:ba Parlor to 10401 East; Civic Arena Parking Lot and Hilltop Drive and Lindy lane in Kimberly Country Estates by the construction of Grading, Gravel Base, Curb and Gutter, Surfacing and Appurtenances. The proposed assessment is on file for public inspection at my office. • The amount of the proposed assessment is $309,535.53. The amount of the proposed assessment is Written or oral objections will be considered at the meeting, but the Council may consider any objection to the amount of the proposed individual assessment at an adjourned meeting upon further notice to the affected property owners as it deems advisable. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or Clerk; however, no appeal may be taken as to the amount of any individual assessment unless a written objection, signed by the affected property owner, is filed with the City Clerk prior to the assessment hearing or presented to the presiding officer at the hearing. Under Minnesota Statutes, Section 435.193 to 435.195, the Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of this law and the resolution adopted under it, may, within 30 days of the confirmation of the assessment, apply to the City Clerk for the prescribed form for such deferral of payment of this special assessment on his property. Gary D. Plotz, City Administrator Hutchinson, Minnesota v / (612) 587 -5151 71UT1l1 /C /T Y OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: February 21, 1986 TO: Mayor and City Council --- -- - - -- ------- ---- ------- FROM: Kenneth B. Merrill,—Finance - - - - --- Director — — — — ----- -- --- ----- --- SUBJECT: Liquor Store Fund ------- ----------------- - -- - -- Land located at Hwy. 7 East and Prospect Street is currently held by the . liquor fund. The liquor fund paid $78,577.56 for this property. A note of $73,000 is outstanding between the water /sewer and liquor fund, bear- ing an interest rate of 7 %. Last year a motion was made to begin a repayment schedule from the general fund to water /sewer for the note. Since it appears the property will not be used as a police building site, this motion may not want to be applied by the City Council. A memo from RCM and Marlow Priebe, City Engineer, indicated the water plant may need all or part of the property. If the Council deems it appropriate and assuming commitments of the agreement with former mayor Jim DeMeyer are met, this property could be placed under the control of our water /sewer fund. If this land were transferred for any price paid below $78,577.56, a loss on the books of the liquor fund would occur. Any price paid over $78,577.56 would create a one -time profit for the liquor fund. /ms (612) 587 -5151 f/// CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 February 20, 1986 Gary D. Plotz & the Hutchinson City Council RE: DeMeyer vs. City of Hutchinson Dear Gary: At the Director's Meeting held on Wednesday, February 19, 1986 I was asked to comment upon the effect the Stipulated Agreement entered into on April 23, 1983 in the above - captioned case would have on the use of the municipally owned property in Solar Addition as a site for future municipal wells or water facilities. That portion of the Stipulated Agreement that deals with the use of this property is found in Paragraph IV. I am enclosing a copy of that paragraph for your inspection. In that agreement the city agreed to do one of the following: a. Utilize the property for municipal wells in which case the inter -fund loan from the water and sewer fund to the liquor fund would be declared paid in full. b. Utilize that property as a site for a municipal police station in which case monies authorized for the construction of such facility would be utilized to repay the principal and accrued interest on said loan. C. Determine that said property is not needed for any municipal purpose in which case the property would be sold to the highest bidder and the funds utilized to repay the interfund loan. The city fully complied with the provisions of that agreement by conducting the proper studies and determining that the property at that time was not needed for a municipal purpose and placing the property for sale to the highest . bidder. Since the property has not been sold and the needs of the city may have changed since the determination to sell the property was originally made, I see no problem with reserving (p - e , Gary D. Plotz and the Hutchinson City Council February 20, 1986 Page Two the property for future use as a municipal well site and declaring the interfund loan paid in full. Such an action seems to be not only within the letter of the agreement but also in keeping with its spirit. I would suggest that any resolution designed to accomplish the purposes of Paragraph IV (A) of the Stipulated Agreement be drafted in a manner which includes a provision providing that if a portion of this property is ever sold or utilized for a purpose other than municipal wells or water service the water and sewer fund would be compensated on a pro -rata basis. Sincerely yours, CITY OF HUTCHINSON I•-^�,,,, By/ �� I James H. Schaefer Hutchinson City Attorney JHS:dlp Enclosure • Defendant city of Hutchinson hereby warrants and affirms that it shall issue a Corrective Deed conveying that property legally described as: Lot Ten (10), Block Thirteen (13), Townsite of Hutchinson South A from the city of Hutchinson to Hutchinson S & L Rehab., A Limited Partnership; that such Corrective Deed shall be utilized to correct the original deed conveying said property from the city of Hutchinson to Hutchisnon S & L Rehab., a Limited Partnership on December 3, 1982 and filed in the Office of the McLeod County Recorder on December 7, 1982, recorded in Book 189 of Deeds Page 531; that such Corrective Deed shall alter the date of said original deed to reflect a date subsequent to the effective date of Hutchinson City Ordinance No. 678; that said Corrective Deed shall alter no other terms or provisions of said original deed and shall contain language that specifically • ratifies said original deed and transfer -: IV. Defendant city of Hutchinson hereby warrants and affirms that it has requested from the engineering firm of Rieke, Caroll, and Mueller, a feasibility study to determine the suitability of using all or any portion of property legally described as: Lots Two (2) and Three (3), Block One (1) of Solar Addition to the city of Hutchinson; and Lot Eight (8) in Block Fourteen (14), excepting therefrom the North One Hundred Eight (108) feet thereof, in the Townsite of Hutchinson, North As a site for municipal wells; the city of Hutchinson further warrants that it has requested from architect John Korngiebel a feasibility study to determine the suitability of using all or a portion of said property as a site for a municipal police station; the city of Hutchinson further warrants and - affirms -3- �--�' f Rehab., A Limited Partnershin that upon the completion of said studies or within six months from the date of the signing of this document, whichever occurs first, the city of Hutchinson will do one of the following: A. Determine that said property shall be utilized as a site for municipal wells. In such an event, the principal and accrued interest on that certain inter -fund loan from the city of Hutchinson water and sewer fund to the city of Hutchinson liquor fund authorized by action taken by the Hutchinson City Council on July 19, 1979 shall be declared paid in full. B. Determine that said property shall be utilized as a site for a municipal police station. In such an event, monies authorized for the construction of such facility shall include sums sufficient to repay principal and accrued interest on aforesaid loan. C. Determine that said property is not needed for any municipal purpose. In such an event, said property shall be sold to the highest bidder providing such bid is equal to or greater than said property's appraised fair market value and that the proceeds of said sale, if consummated, shall be utilized to repay the principal and accrued interest on said inter -fund loan with any excess. monies available after repayment of said loan's principal and accrued interest to be utilized by the city of Hutchinson in any manner authorized by law. V. Defendant city of Hutchinson hereby warrants and affirms that it shall: A. By a Resolution duly adopted by its City Council pledge that no tax increment revenue generated from that area included in Development District No. 4 of the city of Hutchinson and currently designated as Tax Increment Area Four, shall be used by the city of Hutchinson to finance any future public redevelopment costs to be incurred by the city of Hutchinson -4- S 4 L Rehab., A Limited Partnership .away 7 West • 0 (612) 587 -5151 f/l1�CH CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON. MINN. 55350 February 19, 1986 Gary D. Plotz Hutchinson City Administrator HUTCHINSON CITY HALL 37 Washington Avenue West Hutchinson, MN 55350 RE: Robert McGee vs. City of Hutchinson Dear Gary: On February 6, 1986 I indicated to the Hutchinson City Council that I had had - a telephone conversation with James Junker concerning the above - captioned matter and that Mr. Junker would be having his attorney contact me to outline Mr. Junker's position concerning the lawsuit in greater detail. As of this date, I have not received a response from Mr. Junker's attorney. I have therefore written Mr. LaBore and am enclosing a copy of that letter for council files. Based upon the case as I have outlined, I would suggest that the City contribute nothing towards the settlement of the case since it is my belief that any settlement should come from Junker Sanitation since they were the beneficiary of the fees collected. If Mr. Junker is unwilling to contribute to any settlement, I propose the following: 1) Prepare an answer on behalf of the City of Hutchinson that names Junker Sanitation as third party defendants. 2) Prepare a motion seeking dismissal of Mr. McGee's claims relating to past assessments based upon Mr. McGee's failure to timely appeal the assessments. 3) Issuing subpoenas to Mr. Junker and his appropriate employees to insure their availability to testify on the March 26, 1986 trial date. 4) Discuss this matter with yourself and Ken Merrill to determine if your testimony on that date will be • necessary. Si rely'1Y^1q�ur , Jam H. Schaefer Hutchinson City Attorney JHS:dlp • (612) 587 -5151 7/UTIH CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 February 19, 1986 Lee LaBore Suite 203 Northwestern National Bank Building 1011 First South Hopkins, MN 55343 RE: Robert McGee vs. City of Hutchinson Dear Mr. LaBore: FILE COPY Robert McGee has initiated an action against the city of Hutchinson to recover refuse collection fees he alleges were improperly billed to him. Although I believe that you are probably familiar with Mr. McGee's claims I am enclosing a copy of a letter dated January 30, 1986 which I wrote to Mr. James Junket of Junker Sanitary Service, Inc. I believe this letter fairly clearly outlines Mr. McGee's claims and an offer of proposed settlement. Mr. Junker has contacted me by telephone and indicated his unwillingness to participate in any settlements negotiations. He stated that he would contact you and ask you to get in touch with me concerning his participation in the defense of his action. Quite frankly, I do not believe that this action is worth defending. Even if the city prevails, the expenses incurred in the litigation process would greatly exceed the amount of the proposed settlement. I would therefore request that you talk to Mr. Junker in an attempt to reach a mutually satisfactory negotiated settlement of this matter. If Mr. Junker continues to refuse to participate in any settlement, please let me know at your earliest convenience. I will then file an answer in the action listing Junker Sanitation as a third party defendant based upon the fact that the money collected from Mr. McGee has been turned over to Junker Sanitation; and if Mr. McGee is entitled to any refund, the refund should come from Junker Sanitation funds. Lee LaBore February 19, 1986 Page Two Please contact me concerning this matter at your earliest convenience since the trial date has been scheduled for March 26, 1986 at 9:30 a.m. and it is my intention to file an answer by February 28, 1986. Sincerely yours, CITY OF HUTCHINSON By/ James H. Schaefer Hutchinson City Attorney JHS:dlp Enclosure • • �J 0 (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 February 20, 1986 Mayor Paul Ackland and the Hutchinson City Council RE: Benjamin /Nemitz settlement Dear Mayor Ackland: On this date I had a telephone conversation with Ron McGraw, legal representative for Arthur Benjamin, Jr. and Sr. Mr. McGraw indicated that there were several minor changes which he desired to make on the agreement as last proposed. These changes are as follows: 1) Use of the terms "lessee" and "lessor" would be eliminated. In their place would be substituted "city of Hutchinson" and "Benjamins" as applicable. This change would not alter the substance of the agreement nor would it affect the responsibility or duties of the various parties. It would have the affect of making the document easier to understand to the casual reader. 2) The phrase "liquidated damages" would be eliminated. In its place would be substituted language providing for a $1,200 compensatory payment to the city by the Benjamins in the event of early termination of the agreement. Again, this change does not affect the Benjamins' liability for payment of the $1,200 but phrases the liability in a manner more acceptable to the Benjamins. Mr. McGraw indicated that with these changes he expected to have the document signed by the Benjamins some time during the afternoon of February 20, 1986 and would have the signed document available for review by the Council at the Council meeting of February 25, 1986. Sincerely yours, • CITY OF HUTCHINSON i By/ \}vet, � 1 James lchaefer Hutchinson City Attorney JHS:dlp (612) 587 -5151 /� CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: February 10, 1986 TO: Mayor and City Council FROM: Director of Engineering RE: Water Department Improvement Program We have had an improvement program for the Water Department for several years. Some of the projects have been completed to date. The following is an update. Year Proposed Item Cost • 1986 High Service Pump No. 4 to provide additional flow $ 50,000 from Plant. 1986/87 Reconstruct old filter beds during winter to provide $180,000 additional filter capacity. Final Step in Plant expansion. 1986 storage Building for equipment and workshop. $ 15,000 24' x 48' with 24' x 24' heated. 1986 Water Needs Report of 1968 updated in 1976 by RCM $ 3,000 should be updated. 1987 Well No. 7 and Well House - Replace Well No. 3 $150,000 which is low in production. 1987 Improve Backwash Recycle Line or add capacity to $ 60,000 Backwash Recycle Line. 1987 Have referendum on installing Soft Water Equipment. 1988 High Service Pump No. 5 to provide additional flow $ 50,000 from Plant. 1989 High Service Pump No. 6 to provide additional flow $ 50,000 from Plant. • OR February 10, 1986 Mayor and City Council Water Department Improvement Program Page 2 Year Proposed Item Cost 500,000 Gallon Elevated Tank additional storage in $570,000 system. 1992 If 1987 Referendum is approved, Install Soft Water $1,750,000 Equipment and association construction. 1995 High Service Pump No. 6. $ 50,000 OR 500,000 Gallon Elevated Tank $570,000 MVP /pV cc: Ralph Newmann Richard Nagy Marlow V. Priebe Director of Engineering • • (612) 587 -5151 f1U1lH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 "'9p -4 February 20, 1986 Marilyn Swanson HUTCHINSON CITY HALL 37 Washington Avenue West Hutchinson, MN 55350 RE: Attendance at Misdemeanor and Gross Misdemeanor Seminar Dear Marilyn: Enclosed please find an application for attendance at • the above - captioned seminar. This seminar is scheduled for April 4, 1986 and should be very valuable since it deals extensively with the criminal cases which City Attorneys are authorized to prosecute. Please place this on the Council agenda; and if approved by the Council, forward payment to the Minnesota Institute of Legal Education. Sincerely yours, CITY OF HUTCHINSONN� °� By/ '��✓� 4 1 James ki. Schaefer Hutchinson City Attorney JHS:dlp Enclosure • E ' s 0 Course Schedule Misdemeanor and Gross Misdemeanor Jury Instruction Guide Friday, April 4, 1986 8:30 -9:00 am Registration 9:00 -9:30 am Introduction and Background of Jury Instruction Guide Hon. H. Peter Albrecht 9:30 -10:00 am Criminal Jury Instructions —An Overview Hon. Sheryl Ramstad Hvass Hon. Homer A. Saetre 10:00 -10:30 am Definitions in the Jury Instruction Guide —Prima Facie Evidence, Alibi Defense Hon. Spencer 1.Sokolowski 10:30 -10:45 am Coffee Break 10:45 -11:15 am Review of the Criminal Instructions, including Disorderly Conduct, Trespassing, Tampering, Violation of an Order for Protection, Criminal Contempt and others Hon. James A. Morrow 11:15 -11:45 am Criminal Instructions Continued: Liquor Law, Disorderly House, Dangerous Weapons and Fish and Wildlife Violations I ion. Robert F. Kaut7 11:45 -12:15 pm Questions /Answers /Ethical Considerations 12:15 -1:15 pm Lunch, provided by MILE 1:15 -2:15 pm General Traffic Instructions —An In -depth Analysis of the Non - Alcohol - Related Traffic Instructions Hon. H. Peter Albrecht 2:15 -2:30 pm Coffee Break 2:30 -3:30 pm Jury Instructions on the Alcohol - Related Charges Professor Stephen M. Simon Hon. 1-1. Peter Albrecht 3:30 -4:00 pm Questions and Answers Hon. Sheryl Ramstad Hvass Hon. H. Peter Albrecht Registration The New Misdemeanor and Gross Misdemeanor Jury Instruction Guide, 5.50 credits Friday, April 4, 1986 Sheraton Park Place 5555 Wnynsta Boulevard Minneapolis, MN 55416 (612)542 -8600 Mail to: MILE 1313 Fifth St. SE Mpls., NIN 55414 (612 -370 -1128) Sponsored by Minnesota Institute of Legal Education Make check payable to: MILE Total Enclosed $ ❑ Check if pre - registered by phone Tuition: $125.00, includes copy of publication and luncheon Name __— James H. Schaefer Name title /Pode.won_HuLChlnson City Attorney Firm /Olgaoi7ation^ _,_ Address __l `J= _Ar]S�S' \)e -. SW Telephone 5S 8`I — 1 ai00 City —.._ State MN Zip SSZSC� Cancellm ions: Refunds will be made only if notification of cancellation is received 24 hours prior to course date. A $15.00 deduction will be made from the refund to cover administrative costs. Tax Deductions: Tuition, travel, hotel and living expenses incurred while attending MILE courses are tax deductible. Tape Recordings: Tape recordings of MILE courses are not permitted. MILE: Minnesota Institute of Legal Education is an educational, non- . profit, publicly supported organization, exempt from Federal income tax under Section 501(c)(3) of the Internal Revenue Code. (612) 587.5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE �NUTCHINSON, MINN. 55350WEST TO: Mayor & City Council FROM: Bruce Ericson /Parks & Recreation Board DATE: February 6, 1986 SUBJECT: LAWCON Attached you will find a resolution pertaining to local and regional recreation grant programs, and several commissions that have recently been established. The Parks & Recreation Board recommends passage of this resolution. As a background,the Presidents Commission on American Outdoors (PCAO) was established on January 28, 1985 for the purpose of studying the quantity and quality of recreation opportunities in the nation, and to determine how the nation will deal with recreation issues through the year 2000. The commission on Minnesota Resources (COMR) was established by • Lt. Governor Marlene Johnson November 20, 1985. -It will provide information to PCAO by answering: 1) In 2000,what will Minnesotans want to do outdoors? and 2) How can we be sure they have the appropriate places to do it? The purpose of the resolution is two -fold: to demonstrate wide -based support for local and regional recreation grant programs; and to promote the concept of the two commissions, empasizing the role the recreation community must play by testifying at the commission hearings. This resolution will then be forwarded to our state and federal legislators and the COMR. klm • 7_N' RESOLUTION NO. 8226 0 RESOLUTION SUPPORTING GOVERNMENT FUNDING PROGRAMS A resolution supporting the Presidents Commission on American Outdoors (PCAO), the Commission on Minnesotans Outdoors (COMO), and the revitalization of Minnesota's local and Regional Recreation grant programs. WHEREAS, PCAO and COMO will study public and private outdoor recreation patterns; and WHEREAS, PCAO and COMO are requesting input from traditional recreation providers; and WHEREAS, the City of Hutchinson has a history dedicated to acquiring and developing parks and open space facilities in the public interest; and WHEREAS, without the assistance of the Federal Land and Water Conservation Fund (LAWCON) the State Legislative Commission on Minnesota Resources Fund (LCMR) and the Regional Recreation Open Space Capital Grants Program, many of the existing recreation amenities would not have been possible; and • WHEREAS, there is a continuing need to expand and improve outdoor recreation opportunities in Hutchinson and to plan for the recreation opportunities of generations to come; and WHEREAS, the LAWCON, LCMR, and the Region Recreation Open Space Capital grant programs provide additional benefits to local communities by strengthening the statewide tourism market, by creating local jobs, by promoting volunteerism and by conserving our natural heritage; and NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Hutchinson hereby recommends that the recently created Presidents Commission on Americans Outdoors and the state's Commission on Minnesotans Outdoors strongly consider, in their findings, the present and future need to expand local and regional outdoor recreation opportunities in Minnesota and throughout the Nation. NOW THEREFORE, BE IT RESOLVED that the City Council recommends a strengthening and revitalized commitment by the United States and State of Minnesota to financially assist local governments in their efforts to continue developing the recreation estate by creating a dedicated trust fund for that purpose. Adopted by the City Council this 25th day of February, 1986. • Gary D. Plotz Paul L. Ackland City Clerk Mayor (612) 587.5151 H�rcy' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: February 21, 1986 TO: Mayor and City Council — — — — - - - - - -- -------- --- - -- FROM: Gary D. Plotz, City Administrator --------- -------------- - - - - -- SUBJECT: Step — — 2 Advance—of Allowance --------------------- - - - - -- • Passage of Resolution No. 8228 is required for reimbursement of the consulting fees for Phase II of the sewage treatment plant. /ms • 7—C RESOLUTION NO. 8228 BE IT RESOLVED by the City Council of Hutchinson, Minnesota, that it hereby accepts the grant offer from the State of Minnesota in the amount of $317,192.00 for Step 2, the design and preparation of plans and specifications for a wastewater treatment facility. BE IT FURTHER RESOLVED THAT the City of Hutchinson authorizes the City Administrator, the designated representative, to sign all documents necessary to the acceptance of this grant offer. Resolution introduced by: Resolution seconded by: Vote on Resolution: Whereupon the above resolution was adopted at the February 25, 1986 meeting of the Hutchinson City Council. Paul L. Ackland Mayor ATTEST: Gary D. Plotz City Clerk i • r� � 11 1� S February Minnesota Pollution Control Agency 1986 Mr. Gary Plotz, City Administrator City of Hutchinson 37 Washington Avenue Hutchinson, Minnesota 55350 Dear Mr. Plotz: Re: City of Hutchinson Step 2 Advance of Allowance A271363 02 It is a pleasure to advise that your application for a Step 2 Advance of Allowance under the provisions of the Clean Water Act Amendments of 1981, 40 CFR Part 35, and the Rule for the Administration of the Minnesota State Water Pollution Control Fund, in the amount of $317,192, is approved. Please be aware that this advance is being offered before the required environmental review and permitting processes are completed. Any changes to the project necessitated by these reviews must be made without any additional costs being included in this advance. We are enclosing four copies of the State Advance of Allowance Offer and U Acceptance Form. Your attention is directed to the following condition as \` shown on page two of the State Advance of Allowance Offer: Adequate construction plans and specifications were submitted to the Minnesota Pollution Control Agency (MPCA) by November 27, 1875 in accordance with the approved Project Schedule dated October 23, 1985. This Agency's approval of the Project Schedule does not excuse the City of Hutchinson from its C L FF responsibility of being in compliance with the July 1, 1988 deadline. Regardless of the availability of grant funds, the MPCA will require the City to be on a fixed date schedule to complete construction on or before July 1, 1988. If the City is unable to meet this deadline, the mpCA and the ` -` ity must enter into a court approved consent decree or face Federal judicial action. Please also note the additional conditions and assurances as shown on pages one and two of the State Advance of Allowance Offer. Enclosed is a sample resolution form, together with a sample certification form. Please use these forma as the correct format expedites approval. Phone: 6 12/ 2 96 - 7 3 01 1935 West County Road B2, Roseville, Minnesota 55113-2785 Regional Offices • DuluthiBrainerd /Detroit Lakes, Marshall Rochester Equal Opportunity Employer ,( 7 -(f,, Yr. Gary Plotz, City Administrator Page 2 Under the current provisions of Chapter 7075, the Agency shall pay Step 2 Advances of Allowance upon submittal of a payment request by the municipality. A payment request form (SF271) will be sent upon receipt of the signed grant agreement. Four signed copies of the form and four certified copies of a resolution of the governing body to complete Section III of the Offer must be returned within 45 days of the date of this letter to Duane L. Anderson, Grants Section, Minnesota Pollution Control Agency, 1935 West County Road B -2, Roseville, Minnesota 55113. Sincerely, Thomas J. Kalitowski Executive Director TJK:rbj Enclosures cc: Donohue & Associates, Inc. 6 0 i RESOLUTION NO. 8229 CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Body Armour $ 1398.00 Safety Police Yes Don Streicher Guns 85WP -208 Polymer 2943.72 Chemical for Sludge 3ewer Yes galco Chemical Co. The following items were authorized due to an emergency need: ITEM COST PURPOSE DEPT. BUDGET VENDOR Date Approved: February 25, 1986 Resolution submitted for Council action • Motion made by: Seconded by: by: 7_ (612) 587 -5151 f/UTLH CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 February 20, 1986 Gary D. Plotz Hutchinson City Administrator HUTCHINSON CITY HALL 37 Washington Avenue West Hutchinson, MN 55350 RE: Platting of Condominium Sites Dear Gary: I have been asked to comment upon the necessity of providing Preliminary Plats and Final Plats for Condominium sites. Our Subdivision Ordinance requires preliminary plats and final plats for all subdivisions of land located within the city limits of the city of Hutchinson. By definition a subdivision is a tract of land which is to be or has been divided into three or more lots or plots for the purpose of immediate or future transfer of ownership for the purpose of sale or of building development. A condominium by definition does not divide the underlying land into lots or plots for individual ownership but rather provides for joint or multiple common ownership of the ground with individual ownership of the building unit. This is in contrast to a townhouse development in which the underlying land is owned by the individual with certain other areas or open space owned by the townhouse association. It is my belief that since the underlying land of a condominium project is not to be subdivided no preliminary or final plat is required by our subdivision ordinance. The condominium developer would still be required to provide the city with all information necessary to obtain the required excavation permits, building permits and certificates of occupancy. My interpretation does not imply that the equivalent of a plat will not have to be prepared and filed by a • condominium developer. Condominiums are governed by Minnesota V �t 4 Gary D. Plotz February 20, 1986 Page Two Statutes 515 entitled "Condominium Law" and Minnesota Statutes 515A entitled "Uniform Condominium Act ". Minnesota Statutes 515.13 provides that a copy of the condominium's floor plans are to be filed with the appropriate recording officer. Minnesota Statutes 515A.2 -110 provide the specifications that each floor plan shall show. Among these specifics are the boundaries and dimensions of the land included in the condominium, the dimensions and location of all existing structural improvements and roadways, the intended location and dimensions of any contemplated common elements, the location and dimensions of any additional real estate, the location and dimensions of all recorded easements within the condominium, the distance between noncontiguous parcels of real estate, the location and dimensions of limited common elements, vertical boundaries, horizontal unit boundaries and various other information. In discussing this matter with the County Recorder it appears as if Green Castle Development has not at this time filed with the County Recorder such a floor plan. In my discussions with the County Recorder it is my impression that this floor plan is the "plat" that is being required by the county. A standard "plat" would obviously not be applicable since there is no way of "platting" the second story of a condominium structure. The filing of the floor plan as required by Minnesota Statutes serves the same purpose as a traditional "plat" and can be applied to multi -story structures. Each county has different filing requirements for plats and floor plans. The McLeod County Recorder has indicated that Green Castle has not as of this date inquired into McLeod County's requirements. It is my belief that since the filing of the floor plan is a state requirement under the Uniform Condominium Act and not a requirement of this municipality, it is the responsibility of the condominium developer to make himself familiar with the requirements of that act and to meet whatever filing requirements it or the county may mandate. Sincerely yours, CITY OF HUTCHINSON By/ j James H. Schaefer Hutchinson City Attorney JHS:dlp .TD: FROM: SUBJECT: 0 (612) 587 -5151 CITY CF HU-d ;L'H;iVS X 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: February 25, 1986 _Mayor. & City Counci3_ _ Water Billing Dent___________________ Delinquent Accounts for the month of February—,__ _ Attached is the list of delinquent water accounts for the month of January. Recommend water service be discontinued on Monday, March 3, 1986 at Noon. Ted lieiby Rodney Markgraf 835 Oak St. 575 Peterson Circle Hutchinson MN 55350 Hutchinson MN 55350 835 Oak Street 575 Peterson Circle 3- 765 -0835 -002 3- 800- 0575 -012 99.59 109.36 Promises to pay 3/6 Darrol Ike 825 Dale St. Hutchinson MN 55350 540 Main St. N. 3- 680 - 0540 -083 62.95 cc: Duane Luke 225 Willow Bend M' neapolis Mn 55428 *ises to pay 1/2 2/27 - 1/2 3/14 Midwest Trailer Court Box 157 Winsted MN 55395 450 Water Street 3- 970- 0450 -051 1,330.55 Promises to pay $500 3/14 Balance 3/25 S Briesemeister 400 Shady Ridge Road Hutchinson MN 55350 400 Shady Ridge Road 3- 870 -0400 -071 27.00 Promises to pay 2/28/86 Danny Mink 35 Fourth Ave. NW Hutchinson MN 55350 35 Fourth Ave. NW 3- 060 - 0035 -001 61.88 Promises to pU 3/07 Miles Willhite 136 11th Ave. NW Hutchinson MN 55350 136 11th Ave. NW 3 -130- 0136 -041 113.62 Lyndon Porth 490 California Hutchinson Mn 490 California 3- 275 - 0490 -091 42.27 Promises to pay Thomas Barrick 510 Hwy 7 East Hutchinson MN 510 Hwy 7 East 3- 500 - 0510 -021 178.17 Randy Mulligan 630 Second Ave. SE Hutchinson MN 55350 630 Second Ave. SE 3- 030 - 0630 -064 65.61 cc: Vicky Klabunde Rt. 1 Box 218 Brownton MN 55312 Jerry Carrigan 15 Fifth Ave. NE Hutchinson MN 55350 15 Fifth Ave. NE 3- 075 - 0015 -071 104.25 Dennis Gregor 326 Adams St. S. Hutchinson MN 55350 326 Adams St. S. 3- 210- 0326 -071 116.64 Promises to pay 2128 Felicia Rauch 197 Third Ave. NW Hutchinson MN 55350 197 Third Ave. NW 3- 040 - 0197 -096 25.08 cc: Dean Dietel 845 2nd Ave. SE Hutchinson MN 55350 Promises to pay 3/6 Percy Hanson 125 Fifth Ave. NE Hutchinson MN 55350 125 Fifth Ave. NE 3- 075 - 0125 -042 82.27 i cc: Dean Dietel 845 2nd Ave. SE Hutchinson MN 55350 Promises 112 2/28 - 112 3/14 Keith Rademacher 482 California Street Hutchinson MN 55350 482 California Street 3 -275- 0482 -093 8.12 lJ E. Chaffee Ceramics 715 Main Street N Hutchinson MN 55350 715 Main Street N 3- 680 - 0715 -151 21.74 Promises 2/26 Gerald Elliot 590 Monroe St. Hutchinson MN 55350 590 Monroe St. 3- 735 -0590 -021 102.70 Doug Heilman 75 North High Drive • Hutchinson MN 55350 75 North High Drive 3- 745 - 0075 -041 64.91 Michael Johnson James Reilein St. 643 Juul Rd 481 Clark Street 55350 Hutchinson MN 55350 Hutchinson MN 5535D St. 554 Carlisle 481 Clark Street 3- 285 - 0554 -003 3- 320 - 0481 -052 42.66 78.40 3/4 cc: John Bernhagen Rt. 1 Box 122 Hutchinson MN 55350 Promises to pay 2/28 Scalawags Roy Chaffee 1150 Hwy 7 West 715 Main St. N 55350 Hutchinson MN 55350 Hutchinson MN 55350 1150 Hwy 7 West 715 Main St. N 3- 505 - 1150 -181 3- 680 -0715 -071 305.99 81.11 Promises 3/03 Promises 2/26 E. Chaffee Ceramics 715 Main Street N Hutchinson MN 55350 715 Main Street N 3- 680 - 0715 -151 21.74 Promises 2/26 Gerald Elliot 590 Monroe St. Hutchinson MN 55350 590 Monroe St. 3- 735 -0590 -021 102.70 Doug Heilman 75 North High Drive • Hutchinson MN 55350 75 North High Drive 3- 745 - 0075 -041 64.91 (612) 587.5151 %/UTCH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST __ HUTCHINSON, MINN. 55350 TO: Mayor & City Council FROM: Bruce Ericson, Parks & Recreation Director DATE: February 6, 1986 SUBJECT: Water Softner for the Recreation Center The following quotations on a water softner for the Recreation Center have been received: Wendt's Softner Service $2,987.50 Culligan 3,366.50 Lindsey 3,950.00 Krasen's 4,160.00 All softners will handle a maximum flow rate in excess of 100 /gallons /minute which has been determined to be the peak flow rate at the facility. The . softner must be able to do this without a significant drop in pressure. I recommend that the Culligan Softner be purchased for the following reasons; - Culligan is the only softner which includes the aqua sensor rather than a meter. -The warranty on the Wendt Softner is one year on everything, which Culligan has three years on the controls, five years on the Brine Tank and 12 years on the softner tank. klm 0 The price difference is $379. IV ... Ir NUTCHINC 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 i MEMORANDUM DATE: February 19, 1986 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Conditional Use Permit as Submitted by Crow River Country Club Pursuant to Section 6.05, C5, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recom- mendation with respect to the aforementioned request for a conditional use permit. HISTORY On January 29, 1986, Mr. Gary Miller, 1235 Rolling Oaks Lane, on behalf of the Crow River Country Club, submitted an application for a conditional use permit to allow the construction of a 24' by 36' addition to the main • building of the Crow River Country Club, which is located in an R -1 zone. - A public hearing was held at the regular meeting of the Planning Commission on Tuesday, February 18, 1986, at which time there was no one present who objected to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson leader on Thursday, February 6, 1986. 3. The proposal is in conformance with the requirements of a conditional use permit, and is required because the property is in an R -1 zone. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit be granted. Respectfully submitted, Roland Ebent, Chairman • Hutchinson Planning Commisson q'� RESOLUTION NO. 8227 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07 OF ZONING ORDINANCE NO. 464 TO ALLOW THE CONSTRUCTION OF ADDITION TO MAIN BUILDING OF CROW RIVER COUNTRY CLUB ON PROPERTY LOCATED IN AN R -1 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Gary Mill er, for the Crow River Country Club has made application to the City Council for a Conditional Use Permit under Section 8.02 of Zoning Ordinance No. 464 to allow the construction of a 24'. by 36' addition to the Crow River Country Club main building, which is located in an R -1 zone on Golf Course Road, with the following legal description: Lot One (1) in Section Thirty -five (35) and the West three - fourths of the Northwest Quarter of the Northwest Quarter in Section Thirty-six (36), all in Township One Hundred Seventeen (117) North Range Thirty (30) West, City of Hutchinson 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated • traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use wiII not be detri- mental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the gener- al purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for a Conditional Use Permit for the purpose designated is granted based upon the findings set forth above. Adopted by the City Council this 25th day of February, 1986. Attest: Gary 0. P otz City Clerk Paul c an Mayor 0 1 �C r (612)587 -3i5i F, yarcH' C;7Y OF HUTCHIN pier 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: February 19, 1986 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Request for Rezoning as submitted by John Korngiebel Pursuant to Section 6.06, C4, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recom- mendation with respect to the aforementioned request for rezoning. HISTORY At the regular meeting of Tuesday, January 21, Mr. John Korngiebel presented to the Planning Commission his proposal to rezone property located on the east side of School Road North for the purpose of constructing a 24 -unit apartment complex. A public hearing was set and then held on Tuesday, • February 18, 1986, at which time there was no one present who objected to the proposed rezoning. It was noted that if the proposed project did not go through the rezoning would go back to C -4. 0 FINDINGS OF FACT 1. The required application was submitted and appropriate fee paid. 2. Notice was mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, February 6, 1986. 3. It was the consensus of the Planning Commission that the request was appropriate for the area. RECOMMENDATION It is the recommendation of the Planning Commission that the afore- mentioned request for rezoning be granted. Respectfully submitted, Roland Ebent, Chairman Hutchinson Planning Commisson T ; d AVENUE WEST NUTC�INSCN, M111ti'. 55350 M E M O R A N D U M DATE: February 19, 1986 TO: Hutchinson City Council FR0M: Hutchinson Planning Commission SUBJECT: Amendment to Zoning Ordinance #464 Section 6.09 Pursuant to Section 6.06, C1, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recom- mendation with respect to the aforementioned request for an amendment to the Zoning Ordinance. HISTORY City Planning Staff submitted an amendment to Zoning Ordinance #464, Section 6.09 Fee Schedule, which would change the fee for a conditional use permit and a variance from $35 to $45. A public hearing was held at the regular • meeting of the Planning Commission on Tuesday, February 19, 1986, at which time there was no one present who objected to the proposed amendment. FINDINGS OF FACT 1. All procedural requirements for amendments to the Zoning Ordinance have been complied with. 2. Notice was published in the Hutchinson Leader on Thursday, February 6, 1986. 3. The proposal was deemed to be appropriate and in the best interest of the City. RECOMMENDATION It is the recommendation of the Planning Commission that the afore- mentioned request for an amendment to Zoning Ordinance #464 be approved. Respectfully submitted, Roland Ebent, Chairman Hutchinson Planning Commisson ('612)587-5757 Ha�cH' CITY OF HUTCHIIVSCX 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 K E K O R A N D D M DATE: February 20, 1986 TO: — UYQC_3ud_CityX==U - - - -- FROM: — Planil' qg SQUi¢lssinzL — — — — — — — — — — — — — — — — — — — SUBJECT: Sketch P1a1135 -submitted.SQ_Count -y 1i}LQgr?U SUW4D— — — �WITHIN TWO MILE RADIUS) The Planning Commission has no objection to the Sketch Plan as submitted. 0 9 -F lJ MINUTES FoR HUTCHINSON PLANNING COMMISSION YOUR Tuesday, February 18, 1986 1IyFORMATioN 1. CALL TO ORDER The meeting was called to order by Chariman Roland Ebent at 7:30 p.m. with the following members present: Marlin Torgerson, Elsa Young, Don Erickson, Tom tyke, Shu -Mei Hwang, Larry Rona and Chairman Ebent. Members absent: None. Also present. City Administrator Gary D. Plotz, Director of Engineering Marlow V. Priebe and City Attorney James - Schaefer. 2. MINUTES Mr. Hwang made a motion dated January 21, 1986. unanimously. 3. PUBLIC HEARINGS to approve the minutes of the regular meeting Seconded by Mr. Romo, the motion carried (a) CONSIDERATION OF CONDITIONAL USE PERMIT AS SUBMITTED BY GARY MILLER FOR THE CROW RIVER COUNTRY CLUB Chairman Ebent opened the hearing at 7:32 p.m. with the reading of publication #3509 as published in the Hutchinson Leader on Thursday, February 6, 1986. The request is for a conditional use permft'to allow the construction of a 24' by 36' addition to the main building at the Crow River Country Club. Chairman Ebent explained that the permit is necessary because the Country Club is in an R -1 zone. Mr. Torgerson made a motion to close the hearing at 7:36 p.m Seconded by Dr. Lyke, the motion carried unanimously. Mr. Torgerson made a motion to recommend to City Council approval of the Conditional Use Permit as requested. Seconded by Or. Lyke, the motion carried unanimously. (b) CONSIDERTION_OF REZONING REQUEST AS SUBMITTED BY JOHN KORNGIEBEL Chairman Ebent opened the public hearing at 7:36 p.m with the reading of publication #3510 as published in the Hutchinson Leader on Thursday, February 6, 1986. The request is to rezone nor -fF-M' of tract on east side of School Road North for the purpose of constructing a 24 unit apartment building. Mr. Korngiebel and Mr. Larry Sorenson, property owner, were present regarding the proposal. Mr. Korngiebe had also submitted a letter requesting a letter from the Planning Commission stating they are aware of the project. City Administrator Plotz stated that the HRA would be reviewing this project and had asked if they could make their recommendation before the Planning Commission took action. Discussion followed. Mr. Korngiebel explained that this would be subsidized housing for moderate income levels. Rent would be based on the tennant's income. It was the consensus of the Planning Commission that as their recommendation would only concern the rezoning, and that if the proposed project did not go through, the 1 rezoning would go back to C -4 zoning, they could make their recommendation at this time. After discussion, Mr. Torgerson made a motion to close the public hearing at 7:40 p.m. Seconded by Mr. Erickson, the motion carried unanimously. Mr. Erickson made a motion to recommend to City Council approval of the rezoning from C -4 to R -3 to allow construction of 24 -unit apartment. Seconded by Mr. Romo, the motion carried unanimously. (c) CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE #464 SECTION 6.09 FEE SCHEDULE Chairman Ebent opened the hearing at 7:45 p.m. with the reading of publication #3511 as published in the Hutchinson Leader on Thursday, February 6, 1986. The request is to amend Zoning Ordinance #464 Section 6.09 Fee Schedule as follows: Conditional Use Permit $35 $45 which includes recording and drafting fee, if any. Variance Request $35 $45 which includes notification and publication expenses and extraordinary expenses of public hearing. City Administrator Plotz explained that it cost between $35 and $45 for publication and notification of a public hearing. This does not include staff time or recording fees ($10.00 per recorded item). After dicussion, Mr. Torgerson made a motion to close the hearing at 7:50 p.m. Seconded by Mrs. Young, the motion carried unanimously. Mr. Romo made a motion to recommend to City Council approval of the amendment as requested. Seconded by Mr. Torgerson, the motion carried unanimously. 4. OLD BUSINESS None. 5. NEW BUSINESS (a) CONSIDERATION OF SKETCH PLAN AS SUBMITTED BY GERALD GASSMAN TO MCLEOD COUNTY (WITHIN TWO MILE RADIUS) Mr. Gerald Gassman was present to explain that he was resubmitting a sketch plan that the City and County had previously approved because he had not gotten a survey within a required 6 -month period and was, therefore, required to resubmit. He stated that there were no changes from the original plan. He asked if the City had any limitations on what could be built on the site. Chairman Ebent explained that as the property was outside the City limits, the County would have jurisdiction over what was allowed on the property. . Mr. Torgerson made a motion that the Planning Commission go on record as having no objection to the Sketch Plan as presented. 2 0 • Seconded by Dr. Lyke, the motion carried, unanimously. (b) ELECTION OF OFFICERS Mr. Hwang made a motion to elect Mr. Ebent as Chairman, Mr. Hwang as Vice - Chairman and Mrs. Young as Secretary. Seconded by Mr. Erickson, the motion carried unanimously. (c) CONSIDERATION OF REZONING NEWLY ANNEXED PROPERTY Director Priebe explained that the property that had been recently annexed to the City automatically came in as R -2. He noted that as the City plans to put the Wastewater treatment plant on that property, it would have to be rezoned. Discussion followed. It was determined that the area should probably be I -1 or IC -1, depending on how the City wanted it to become developed. Administrator Plotz explained that the property is a priority of the Community Development Corporation who intend to do a layout of the area and actively market it. After discussion, Mr. Torgerson made a motion to set a public hearing for the next Planning Commission meeting (March 18). Mrs. Young seconded the motion. Discussion followed. Director Priebe explained that the newly annexed area is approximately 100 acres. The wastewater treatment plant would be a small part of the total land. Mr. Torgerson made a motion to amend motion to set public hearing for April meeting, with staff recommendation for March meeting. Mrs. Young seconded the amendment. Motion to amend carried unanimously. Motion carried unanimously. 6. ADJOURNMENT There being no further business, Mr. Torgerson made a motion to adjourn the meeting at 8:05 p.m. Seconded by Mr. Erickson, the motion carried unanimously. I FEB 1986 RECEMM 105 Judson Rd. W. Hutchinson, MN 55350 February 13, 1985 Mr. Edwin E. Homan McLeod County Zoning Administrator 830 11th St. E. - Court House Glencoe, MN 55336 Re: Gassman - Sketch Plan Dear Mr. Homan: The Board of Supecviaors of Acora Towvus.ir; cevi.ewe6 the sketch • plan that Gerald Gassman presented at their regular monthly meeting or, February 4, 1986. Please be advised that U= sar�e Bras approved. if you have any further questions regardi=- this matter, please contact Virgil Goetz, Chairman of the Acoma Ton Hoard. Yours truly, cc City Cleric, Nary Plotz 3evaray J. 'r���ger: Acoma Town deck q- 1� 6 HUTCHINSON POLICE DEPARTMENT MEMORANDUM TO Mayor and City Council - Chief Dean M. O'Borsky SUBJECT 911 Service DATE February 19, 1986 The police department currently has the responsibility for answering all 911 emergency calls in the area served by the Hutchinson Telephone Company. At present should we wish to trace any call we use the "Hook, Flash" system, which causes an alarm at the Telephone Co. Of course after office hours this requires that we call a phone company employee at home to respond to give us the information we need. This process takes up to one hour on occasion. This time lapse can be critical if we have a bona fide life threatening emergency occurring. Our failure to rapidly respond may also place us in liability for • failure to act. I propose that we install the necessary equipment in the Police Department so that we may instantly trace incoming phone calls. Originally I had requested $1500.00 which the Council budgeted. It turns out that the equipment is much more expensive. Therefore the phone company has offered an estimate of the lease costs for the equipment we will need. Mr. Walt Clay of the Hutchinson Phone Company will be willing to answer any questions the Council might have. • DMO:neb qJ- G lhdchinson Company 30 Second Avenue Southwest, Hulf:hinson, Minn(-solo 55350 612i5 n7 23 %1 February 12, 1986 1 Mr. Dean O'Borsky Chief of Police City of Hutchinson 31 Washington Ave. W. Hutchinson, MN 55350 RE: 911 SERVICE Dear Dean: Listed below is our estimated cost for completing 911 Service at the Hutchinson Police Dispatch Center. EQUIPMENT MONTHLY INSTALL (One -TimCharge) 1 - GE Teletype $ 67.60 $150.00 • 1 - 202T Modem PD Location 31.10 75.00 Automatic Location Information 102.20 150.00 (Update Changes Monthly) (Complete New Update Quarterly, Based on Access Lines) COE Programming (3 Hrs. @ $50.00) 150.00 Service Connection Charge 36.50_ $200.90 $561.50 Charges for 911 Service associated with our Central Office will be paid for by the State of Minnesota-($40.30 monthly and a - one -time install charge of $132.50). I will be more than happy to talk to the Council at their convenience about installing this service and getting budget approval. Call me with any questions you may have. Sincerely, . HUtTCHINSON TELEPHONE COMPANY Walter S. Clay WSC /bl President City of Hutchinson FEE: S -5- APPLICATION FOR GAMBLING DEVICES LICENSE Approved by: Building Fire Application shall be submitted at Police least _ days prior to the Gambling occasion I, AND I, Name of Auth r' d Officer of Name of Designated Gambling Organizat on Manager Hereby submit in duplicate this application for a license to conduct the game of bingo in accordance with the provisions of the City of Hutchinson Ordinance NO. 655 and Minnesota Statutes Chapter 349 for the license year ending 3/86 Signat res. Authorized Officer o ganization Designated Gambling Manager of organization A. The following is to be completed by the duly authorized officer • of the organization: 1. True Name: /,QQ (la /� (first) (middle) �- / - (mid"d"le) 2. Residence Address:y4/s (I.Q.DA,, 0 y�/ /L iYiLjy�(jQn� / /lw) ,ss (street) (city) (state) 3. Date of Birth: 9 —Ile - 4. Place of Birth jiljn . (mo /day /year) (city /state) 5. Have you ever been convicted of any crime other than a traffic offense? Yes No If Yes, explain B. The following is to be completed by the designated gambling manager organization: 1. 1. True Name: (las 2. Residence Address: Tv * 3 P p� n l � wti �sAL A g�1, of Birth (street) 2- gk gf- yA 4. (mo /day /year) (city) (state) (zip}"" Place of Birth: iij. ci /state) N. i 5. Have you ever been convicted of any crime other than a traffic offense? Yes No _X . If yes, explain _ 6. How long have you been a member of the organization ?N5 7. Attach a copy of the official resolution or official a tion designating you gambling manager. C. Game Information: 1. Place where gambling devices will be use 2. Date or dates gambling devices will be used p0, ey (date and /or day(s) 3. Hours of the day gambling devices will be used: of week) From $'no M To /.'00 (1:Z) P.M. P.M. 4. Maximum number of players alLtiv� 5. Will pr;zes be paid in money or merchandise? 6. Will refreshments be served during the time the gambling devices will be used? Yes X_ No If so, will a charge be made for such refreshments? Yes �_ NO D. Organization Information: p 1. Address where regular meetings are held 2. Day and time of meetings 3. Is the applicant organization organized and r Ae laws of the State of Minnesota? Yes -)<— No 4. How long has the organization been in existence? 4a. How many members in the organization? 5. What is the purpose of the organization? 6. Officers of the Organization: Name I Address Title 7. (Give names of %fficers or any other persons paidr -for services to the organization: Name Address Title 9 D. Organization Information: (Continued) 8. In who custody will organization records be kept[? / Named �� Address 44/-, 'V1 uJ 9. If the organization carries sufficient insurance to compensate the players in the event any injury is sustained by players while gambling devices are used, or while on the licensed premises, please state the c �. Name of Insure I . s�ects— Z and Policy Nos/jJ/�QESS�S�% 10. Have you (Manager & Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices? 1 Attach a list of all aFtivq memb rs ipf th organization. E. The f lowing information is provided concerning a fidelity bond given by the gambling manager in favor of the organization. 1. Name of bonding companyA . I &491d J 01AAg Agd,_ 2. Address of bonding company, r26 3. Amount and duration of bond IEs 2 4. Application is hereby made fo waiver of the bonding requirements. Yes No I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 655 relating to gambling, and I will familiarize myself with the contents thereof. bignature or authorized orricer of organiszation Date: S scribed and sworn to ore me a ota y public on this alJ`�day of �. 19 - Sign ture of of ry Public Commission expires on A2 r Subscribed and sworn to before me a notary public on this day of 19 Signature of Notary Public Commission expires on ----- N µARILYN J. $Wig y NOTARY PUBUC - MINNESOTA Social Security Number: `aMEEKER COUNTY • `� h My commiwon Er4im Nov. R& Np NN Business ID Number: 93/9.3 -Z. City of Hutchinson 46 FEE: 2 Sea APPLICATION FOR GAMBLING DEVICES LICENSE Approved by: Building Fire Application shall be submitted at Police / least _ days prior to the Gambling occasion - °-9' I, r.arr� n_ xna AND I, Dave L Neubarth Name of Authorized Officer of Name of Designated Gambling Organization Manager Hereby submit in duplicate this application for a license to conduct the game of bingo in accordance with the provisions of the City of I. hinson Ordinas:ce NO. 655 and Minnesota Statutes Chapter 349 for the license year ending 1986 Signatures: Aut3i _ized Of er of Organization Designated Gambling Manager ofw- organization A. The following is to be completed by the duly authorized officer • of the organization: 1. True Name: Koepe Larry Dale (last) (first) (middle) 2. Residence Address: Route 3, Hutchinson, MN 55350 (street) (city) (state) (zip) 3. Date of Birth: 6/28/47 4. Place of Birth Hutchinson, MN (mo /day /year) (city /state) 5. Have you ever been convicted of any crime other than a traffic cffanse? Yes No X If Yes, explain B. The following is to be completed by the designated gambling manager of organization: 1. True Name: Neuharth David Lawrence (last) (first) (middle) 2. Residence Address: 844 Merrill, Hutchinson, MN 55350 (street) (city) (state) (zip) te of Birth: 8/11/41 4. Place of Birth: Winthrop, MN (mo /day /year) (city /state) pq 1986 �CITY «hut�Ni,Yy� �0.1� 9SJ* 5. Have you ever been convicted of any crime other than a traffic offense? Yes No g . If yes, explain 6. How long have you been a member of the organization? 10 Yrs. 06 7. Attach a copy of the official resolution or official action designating you gambling manager. C. Game Information: 247 -1st Avenue SE 1. Place where gambling devices will be used Hutchinson, MN 55350 2. Date or dates gambling devices will be used 1/1/86 to 12/31/86 (date and /or day(s) 3. Hours of the day gambling devices will be used: of week) From 10:00A.M. To 1:00 A.M. P.M. P.M. 4. Maximum number of players 50 5. Will prizes be paid in money or merchandise? Money 6. Will refreshments be served during the time the gambling devices will be used? Yes X No If so, will a charge be made for such refreshments? Yes X NO D. Organization Information: 655 Madson, 247 -1st Avenue SE 1. Address where regular meetings are held Hutchinson, MN 553 2. Day and time of meetings 2nd Tues. of every month - 8:00 P.M. 3. Is the applicant organization organized under the laws of the State of Minnesota? Yes X No 4. How long has the organization been in existence? 1930 4a. How many members in the organization? 422 5. What is the purpose of the organization? Fraternal Civic 6. Officers of the Organization: Name Address Title Larry Koepp Route 3, Hutchinson, MN Commander Van Kara Route 7 Hutchinson MN Sr vice Commander Steve Jensen Country Club Terrace Hutchinson MN Jr vice Comm. F W Schaefer 6 - 5th Ave NE Hutchinson MN Bar Board Chairman 7. Give names of officers or any other persons paid for services to the organization: Name Address Title Ralph Kerr 655 Madson, Hutchinson, MN Quartermaster Dave Neubarth 844 Merrill, Hutchinson, MN Gambling Chjbpan D. Organization Information: (Continued) 8. In whose custody will organization records be kept? Name _ Ralph Kerr Address 655 Madam, Hutchinson, MN 9. If the organization carries sufficient insurance to compensate the players in the event any injury is sustained by players while gambling devices are used, or while on the licensed premises, please state the Constitution State SMP- PES- 525786 Name of Insurer Insurance Couoany and Policy No. -8 10. Have you (Manager & Officer) read, and do you thoroughly' understand the provisions of all laws, ordinances, and regulations governing the o ]jeration and use of gambling devices? 11. Attac ]Va list of "ail active members of the organization. E. The following information is provided concerning a fidelity bond given by the gambling manager in favor of the organization. 1. Name of bonding company Department of M;rt.,escta 2. Address of bonding company 3. Amount and duration of bond _S50,OW August 31, 1986 4. Application is hereby made for waiver of the bonding requirements. Yes No x I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 655 relating to gambling, and I will familiarize myself with the contents thereof. Commander Signatu3W of autho ad officer of organization S bsc ibed and sworn tohb ose Fi py�g� bl c on this /,Z- day of 19 _ a r A Sub cribed and sworn to , 196 . , Social Security Number: MN Business ID Number: 9 1991f 1%m> /711 / on this AZ day of (612) 587 -5151 8151, CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST SHUTCHlNSON, MINN. 55350 M E M O R A N D U M DATE: February 20, 1986 TO; CITY COUNCIL — — — — — —CITY COUNCIL FROM; —KAYE LINK ----------------------------- SUBJECT: — CLUB AND WINE LICENSE—RENEWALS --- ------ -- --- -------- --- --- The following have made application to renew their club intoxicating liquor licenses: CROW RIVER COUNTRY CLUB ELKS CLUB AMERICAN LEGION V.F.W. The following have made application to renew their wine license: Country Kitchen Police Chief Dean O'Borsky has of each of the aforementioned approval of their licenses. reviewed the application applicants and has recommended Appropriate fees, application, surety bonds have been submitted. Liquor liability insurance is in process and will be submitted before the licenses are submitted to the State for approval. q-7-1 OFFICE OF THE CITY CLERK tity of Glen= Telephone 864 -5586 80411th Street East GLENCOE, MINNESOTA 55336 February 19, 1986 Mr. Gary Plotz City Administrator City of Hutchinson 37 Washington Ave. W. Hutchinson, MN 55350 Re: Highway 22 Resolution Dear Mr. Plotz: A COMMUNITY ON THE MOVE Fie 1�6 eve, Enclosed is a copy of the resolution I discussed with you by telephone lastweek. The Glencoe City Council adopted this resolution at its February 18, 1986 Council meeting. As per our conversation the City of Glencoe would like the City of Hutchinson to consider concurring with this resolution and mail a certified copy to Minnesota Department of Transportation. Sincerely, r Grego rka City Clerk GFT:rl Enc. Your Progressive Partner RESOLUTION REGARDING STATE HIGHWAY 22 BETWEEN CITY OF GLENCOE AND CITY OF HUTCHINSON WHEREAS, State Highway 22 connects the City of Glencoe and the City of Hutchinson and; WHEREAS, this highway is heavily traveled and; WHEREAS, this highway is very rough; NOW THEREFORE, BE IT RESOLVED that the Minnesota Department of Highways be requested to rebuild State Highway 22 between the City of Glencoe and the City of Hutchinson in 1987. Adopted and approved this day of , 1986. • 9 -s Y • $ S43.04 BOND FUNDS Fire Hall Construction Bonds Robert Tepley plbg $ 87.45 1981 Parking Improv. Bonds First State Bank of Brownton final payment on contract 669.30 (Bennie Carlson) REGULAR COUNCIL MEETING February 25, 1986 WATER 4 SEWER FUND Hutch Computer Ind. batteries $ 3.56 Mn. Pollution Control Agency seminar registration 50.00 Water Pollution Control Federation dues 25.00 Blue Cross Blue Shield March medical ins. 1353.56 Crow Chemical cleaning solution 22.50 Central Garage Jan. repair jobs 2227.79 Canada Life Assurance Co. March dental ins. 179.83 Curtin Matheson Scientific chemicals 473.95 Electro Watchman Inc. alarm quarterly charge 198.00 Firemans Fund Feb $ Mar. LTD ins. 97.62 Mn. Mutual Life Ins. Co. Feb. $ Mar. life ins. 97.34 Mn. Valley Testing Lab. testing 184.00 Olsons Locksmith keys 20.90 Public Employees Retirement Assn. PERA contribution 250.98 Motor Vehicle vehicle registrations 210.00 *Canada Life Assurance Society Feb. dental ins. 179.83 *Blue Cross Blue Shield Feb. medical ins. 1353.56 City of Hutchinson,general fund expense reimbursement 22,150.00 29,078.42 • CENTRAL GARAGE FUND Blue Cross Blue Shield March medical ins. $213.43 Canada Life Ass Co. March Dental Ins. 28.13 Fireman's Fund March $ Feb L.T.D. Ins. 13.58 MN Mutual Life Ins. Feb. $ March Life Ins. 13.02 Public Employees Retirement Assn. Employer Contrib. 33.14 *Blue Cross Blue Shield Feb. medical ins. 213.43 *Canada Life Assurance Society Feb. dental ins. 28.31 • $ S43.04 BOND FUNDS Fire Hall Construction Bonds Robert Tepley plbg $ 87.45 1981 Parking Improv. Bonds First State Bank of Brownton final payment on contract 669.30 (Bennie Carlson) sa GENERAL FUND Acme Wash Inc. Car wash $ 32.00 Allen PrecisionEquip. Supplies 21.55 Blue Cross -Blue Shield March Medical Ins. 14,170.38 Central garage January Repair Jobs 4,332.90 Copy Equipment Supplies 138.62 Canada Life Ass Co. March Dental Ins. 1,946.6$ Erickson Oil Products Film & Batteries 102.22 Fireman's Fund Feb. $ March L.T.D. Ins. 1, 199.5 Hutch Community Hospital ozygen case & laundry 127.80 Icma Retirement Corp. Feb. Employer Contrib. 145.0# K -mart Office Shelves 49.2°.1 League of MN Cities Charter Comm. Mtg. 39.80 Marco Bus Products Supplies $ Repairs 306.81 Mn State treasurer Food license 37.50 Mn Mutual Life Ins. Feb $ March Life Ins. 990.45 MSF Entry Fee 90.00 Mankato Bus Products Maint. agreement 17.SA' Mid Central Fire Inc. Supplies $ Equipment 333.50 Midwest Bus Products Supplies 227.2$ McGarvey Coffee Coffee 142.40 Northland Bev. Supplies 117.20 NORTHERN States Supply Supplies 111.92 Olsons' Locksmith Supplies 16.00 Pitney Bowes Mail mach. scale 102.00 Pikal Music Store Tape 6.09 . St. Paul Book F, Stationery Supplies 151.14 Shopko Supplies 9.94 Public Employees Retirement Assn. Employer Contrib. Feb. 3,854.41 James Schaefer Last half February 1,001.00 Xerox Corp. Supplies 288.08 Gale Boetten Driving Course 32.88 Elsie Mae Jensen Entertainment fee 30.00 Roger Lahren subpoena fee 11.00 John Milnar League Mtg 108.91 John McRaith Refund 32.00 Dale Maus Refund 70.00 Gladys Schmandt Subpoena fee 11.00 Brett Rasmussen Broomball official 184.00 Even Swanson Referee basketball 50.00 Mark Weis Safety boots 30.00 Nancy Buss CJIC seminar 6.55 Mary Laxen CJIC seminar 103.22 AM. Public Works Assn. subscriptions 4.00 AM. Risk Service Inc. 3 month Consult service 1,125.00 Assn of Training Officers of MN ATOM classroom Inst. 315.00 Davidson's Poles £, Gloves 147.32 Dept of Transportation Manuals 55.00 E. J. Pinske Builders coat racks 40.00 Hutchinson Civic Arena Ice time 275.00 HCVN Channel 10 Charter Commission 13.50 • National Police Supply Supplies 35.40 M.I.L.E. seminar 125.00 Co. Treasurer dl fees for county 72.00 Hutch Community Hospital reimbursement land sale 104,175.00 Motor Vehicle vehicle registration=_ 1380.00 is -3- Fire Instructors Assn. Mike Monge Michael Schmidt *Blue Cross Blue Shield *Canada Life Assurance Co. *Dept. of Natural Resources *Dept. of Natural Resources Mn. Orchestral Assn. *U.s. Postmaster *Dept. of Natural Resources *Dept. of Natural Resources *Dept. of Natural Resources HAVTI MUNICIPAL LIQUOR STORE City of Hutchinson State Treasurer State Treasurer Griggs Cooper $ Co. Ed Phillips $Sons Twin City Wine Co. Quality Wine $ Spirits Coca Cola Bottling Coast to Coast Junker Sanitation Hutchinson Leader Sprengler Trucking Commissioner of Revenue Quality Wine 4 Spirits Twin City Wine Co. Ed Phillips $ Sons Griggs Cooper 0 Co. video cassettes 611.49 school 15.00 school 34.89 Feb. medical ins. 14,097.40 Feb. dental ins. 1831.78 snowmobile reg. fees 4.00 boat registration fees 111.00 deposit fee on 46 tickets 92.00 postage for meter 500.00 recreation vehicle fees 18.00 snowmobile registration fees 116.00 boat registration fees 53.00 registration fee 250.00 jan. $$ 156 payroll $4150.48 PERA 1.64.07 social security 276.02 wine $ liquor 5080.34 wine $ liquor 2455.76 wine $ liquor 6190.82 wine $ liquor 1796.84 mix 3n. go bulbs $ filters 26.30 jan. refuse service 97.50 advertising 25.00 jan. freight hauling 487.46 Jan. sales tax 6216.63 wine $ liquor 2754.78 wine $ liquor 4027.89 wine $ liquor 3644.37 wine $ liquor 3022.88 $40,779.04 46 • • (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 February 24, 1986 Melvin Klockmann 545 Franklin Street Hutchinson, MN 55350 RE: Public Nuisance Dear Mr. Klockmann: FOR YOUR 1NF0RM4TID'( On December 17, 1985 you entered into a plea agreement with the McLeod County Court in which you entered a plea of guilty to the offense of Maintaining a Public Nuisance. This plea was taken under advisement for sixty days during which time you were to remedy the situation in a manner which would be acceptable to building official, Homer Pittman. More than sixty days have now passed. I am by this letter requesting Sharon Zieman, Assistant Clerk of McLeod County Court to set this matter on the County Court docket in the city of Hutchinson some time after March 10, 1986. If you have complied with our agreement by the hearing date, the charge will be dismissed. If full compliance has not been achieved, I will request the Judge to enter the guilty plea and impose sentence. I would suggest that you contact Homer Pittman at your earliest convenience in order to determine what exactly needs to be done to bring you into full compliance. Sincerely yours, CITY OF HUTCHINSON By/ James H. Schaefer Hutchinson City Attorney JHS:dlp cc: Sharon Zieman Gary Plotz HUTCHINSON POLICE DEPARTMENT MEMORANDUM DATE February 14, 1986 16 TO Building Committee FOR YOUR INFORMATION FROM Dean M. O'Borsky, Chief of Police SUBJECT Meeting and Site Visit The ne meeting of the Police Department Building Committee will be February 28th at 1000 at the Fire Station. A presentation will be made at that time by D.W. Hutt Consultants, Inc. which is a construction management firm from St. Cloud. They are currently involved in the construction of the Stearns County Law Enforcement Center. I arranged a tentative date of February 27th to visit the Stearns County Law Enforcement Center. Although only 25% complete we might gain some insight into the building problems we might run into. Chad and I plan to go. If you are interested in coming along please call me sometime before that date. • cc:,/City Council DMO:nb (612) 587 -5151 HaTCy' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST a HUTCHINSON, MINN. 55350 y �c TO: Gary Plotz /City Council FROM: Mark Schnobrich FOR YOUR INFORMATION DATE: February 14, 1986 SUBJECT: Volunteer Impact in Solid Waste Management I recently attended a Minnesota Planning Association conference in Owatonna in order to participate in the solid waste management topic being discussed there. I would like to report on some of the highlights of that conference. • The three speakers there were representing various aspects of solid waste management. There was a M.P.C.A. representative, a Winona County Recycling Cordinator and a Sanitary Landfill owner /garbage collector. Each speaker presented their specific side of solid waste management. M.P.C.A. representative Lawerence Landberr stated that volunteers ran out of enthusiasum in the 1970's in regards to recycling projects. Use of volunteers in the 80's and beyond must be carefully considered by waste management boards. He felt public education was a very key role in manageing waste disposal Winona County Recycling Coordinator, Barb Thoman spoke on public /private involvement with respect to recycling programs. The Winona County area had three types of recycling techniques. 1.) curbside pickup 2.) drop off centers 3.) recycling boxes in some communities at apartment complexes Participation in the recycling programs is about 30% in Winona, which is considered high. They recycled mostly aluminum and paper. The citizens furnished their own containers. She said approximately $35,000 per year was spent in Winona county for pickup of recyclable material, the pick up was contracted out. Tom Tellijohn of Tellijohn Sanitary Landfill said mar- kets for recyclable material is low. That usually 15% of the present garbage quantity will be reduced through re- cycling and that each landfill grows by 5% each year. Gary Plotz /City Council ` February 14, 1986 Page two In summary, the Hutchinson Waste Management Board must address these following problems: 1.) Getting City and County Government support is a must. 2.) Using volunteers wisely, while realizing some form of payment must be considered for the handling of recyclable material. 3.) That assuming recycling programs are a source of revenue is probably the last desirable reason for starting a recycling program. 4.) New rules and regulations occur yearly and each county and city must evaluate it's own as far as filling a landfill or recycling. 5.) Household hazardous material is a whole new • area of consideration with respect to recycling. The Hutchinson Waste Management Board will be meeting February 19, 1986 at 7:00 p.m. at the Hutchinson Public Library conference room. We will be having a guest speaker, Char Iten of Delano. She is well known for her endeavors in private waste management and has done some remarkable things with respect to solid waste management. CC: Bruce Ericson 6 i1 U • 34 * 8 February 3,1986 Mayor Paul Ackland & The Hutchinson City Council 37 Washington Avenue West FOR YOUR INFORMATION Hutchinson, Mn. 55350 ATION RE: Proposed Apartment Hutchinson, Minnesota Dear Mayor Ackland & Members of the Council: South Place Associates is planning an apartment project for Hutchinson. A survey of interest is being conducted thru the newspaper and by personal interviews. The project is proposed as 24 units of 1 and 2 bedroom apartments with moderate rents for general occupancy. We feel that there is a definite need for this type of housing in Hutchinson. The project will of course meet all applicable zoning and build- ing codes. Farmers Home Administration, who will be financing this project, are interested in City imput at this time, and require a letter from the City stating they are aware of the proposal. We would therefore appreciate a letter from you indicating your aware- ness and would welcome any comments. Sincerelly�,j IL John W. Korn 'ebel, Geral Partner South Place Associates, A Limited Partnership 45 Washington Avenue East Hutchinson, Mn. 55350 JWK:pw FEBRUARY 11, 1986 CITY OF HUTCHINSON STATUS OF DAKOTA RAIL, LITTLE CROW DIVISION ISSUE NO, 3 -86 On February 10, 1986 the Central Prairie Association (shippers) met to have a status report from Jerry Ross. Mr. Ross reported that railroad service began December 2, 1986. Eighteen carloads have been transported in the last two and one -half months, including 10 carloads of fuel oil for 3M. After spending approximately $175,000, Jerry reports the tracks are probably in the best shape in 10 years. The Rail Authority is working with Jerry Ross to apply for a $500,000 federal grant to fur- ther upgrade the track. The breakdown on these grants is as follows: $365,000 Federal Dollars • 90,130 Dakota Rail Dollars or In -Kind Work 44,870 Shippers' Dollars $500,000 The shippers shortly will be required to post a letter of credit in the amount of $44,870. This is anticipated to be repaid at $50 per car from Dakota Rail to the shippers. During Monday's meeting the primary shippers (3M, Pure Culture Products and Farmers Elevator) were identified as initially being responsible for the letter of credit. REQUEST FOR INCREASED FUNDING FOR LOCAL CABLE TV PROGRAMMING On Monday I contacted Hubertus Sarrazin, North American Cable Systems, and report the fol- lowing. 1. North American agrees not to raise rates until July 1, 1986. 2. North American will be approaching the City Council shortly to discuss a rate increase because of the current low return in investment. A raise from 3% to 5% franchise fee could also possibly be negotiated. The new federal law (1985) is that the City can use all or a portion to local pro- gramming. 3. The former agreement with Crow River CATV was that a rate increase request will not be before July 1, 1986. This date could be mutually agreed to be changed. 4. The City's power to regulate rates has been eliminated in federal legislation • effective January 1, 1987. ADMINISTRATIVE UPDATE FEBRUARY 11, 1986 i UPDATE ON ONE -WAY ALLEY REQUEST EAST OF MAIN FROM THIRD TO FOURTH AVENUE S.E. Rev. Thor Skeie called and stated that Faith Lutheran Church is in favor of the alleyway being southbound only between Third and Fourth Avenue Southeast. 1. The buses all exit on the right side (southbound helps) 2. Initially this alley was southbound with no objections from the other two owners in the block. 3. Their parking lot was designed for a southbound flow of the alley. TY'S METAL FINISHING APPLICATION The application for Ty's Economic Development Grant is, in part, being drafted by me this week. We have allocatted for administration $2,500 for our portion of the grant /loan activity, as per guidelines of Region 6E. INSURANCE CLAIM - SHIRTS AVAILABLE We have submitted an insurance claim for Fabricare Cleaners in regard to the damaged shirt Jerry Jones has brought the shirts down to City Hall, as requested by the Council. They are in my office if you would like to see them. RADIOACTIVE WASTE REPOSITORY SITE The U.S. Department of Energy has announced its schedule of meetings on the high level radioactive waste repository sites. The meeting for the Minnesota River Valley Site (Nicollet, Sibley, Renville and McLeod Counties) is scheduled for Winthrop City Hall, Thursday, February 13 at 7:00 P.M. You may want to attend to learn more about the DOE siting program, question federal officials and express your concerns about the location of such a facility in our area. • -2-