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cp03-11-86 cHUTCH INSON CITY CALENDAR WEEK OF March 9 TO March 15 198 WEDNESDAY -12- 10:00 A.M. - Directors Meeting at City Hall to Jr L-- tij SUNDAY -9- basketball THURSDAY -13- 7:30 P.M. - Charter Commission Meeting at Fire Station MONDAY -10- TURDAY -11- 7:30 P.M. - City Council Meeting at City Hall FRIDAY SATURDAY -14- -15- ANNUAL ICE SHOW CONFERENCE & COMP. TIME March l5 - 16 GARY PLOTZ - March 12 MARLOW PRIEBE - March 10 -14 +r it AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL 46 TUESDAY, MARCH 11, 1986 1. Call to Order - 7:30 P.M. 2. Invocation - Reverend Manley Swarthout 3. Consideration of Minutes - Regular Meeting of February 25, 1986 Action - Approve as distributed - Approve as amended 4. Routine Items (a) Reports of Officers, Boards and Commissions 1. Building Official's Report - February 1986 2. Charter Commission Minutes dated February 20, 1986 3. Tree Board Minutes dated February 5, 1986 Action - Order report and minutes filed (b) Consideration of Appointments: 1. Hospital Board Rev. Thor Skeie 2. Nursing Home Board Jim Mills Margie Putney 3. Library Board Gary Amundson Ralph Bergstrom Terri Eilertson 4. Senior Advisory Board Elaine Black Don Bonniwell Mildred Carrigan (One Year Unexpired Term) Ruth Engel Arnold Rotzien • Action - Motion to ratify appointments 1 CITY COUNCIL AGENDA - MARCH 11, 1986 5. Public Hearing - 8:00 P.M. None 6. Communications, Requests and Petitions (a) Consideration of Hospital Board Request for Approval of Purchase of A C -Arm (Surgical X -Ray Machine) Action - Motion to reject - Motion to approve purchase (b) Consideration of Request for Officer Robert Ringstrom to Attend Nunchaku As A Police Weapon Course On March 24 -28, 1986 Action - Motion to reject - Motion to approve request (c) Consideration of Request for Nancy Buss to Attend BCA Criminal Justice Reporting System Class On April 22 -24, 1986 Action - Motion to reject - Motion to approve request (d) Report By City Attorney On Robert McGee Lawsuit (DEFERRED FEBRUARY 25, 1986) Action - (e) Report By City Attorney On Status Of Benjamin - Nemitz And City Of Hutchinson Parking Lot Dispute (DEFERRED FEBRUARY 25, 1986) Action - (f) Consideration of Request By Kurt Knutson for Reduction of 1985 Land Rent Action - (g) Consideration of Request To Realign Hutchinson Utilities Natural Gas Fuel Adjustment - Presentation By Rufus Alexander and Ivan Larson Action - Motion to reject - Motion to approve realignment (h) Consideration of Request To Attend Minnesota Sports Federation Annual Conference April 4 -5, 1986 Action - Motion to reject - Motion to approve request (i) Review of Real Estate Taxes By Finance Director Action - F 0 0 • CITY COUNCIL AGENDA - MARCH 11, 1986 7. Resolutions and Ordinances (a) Ordinance No. 5/86 - An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations In The City Of Hutchinson And The Official Zoning Map Action - Motion to reject - Motion to waive second reading and adopt (b) Ordinance No. 6/86 - Ordinance Amending Section 6.09 Of Zoning Ordinance No. 464 Of The City Of Hutchinson, Entitled Fees, Charges And Expenses Action - Motion to reject - Motion to waive second reading and adopt (c) Ordinance No. 7/86 - Ordinance Amending Section 550:05 of the 1974 Ordinance Code of the City of Hutchinson, Entitled Plumbing Permit Fees Action - Motion to reject - Motion to waive first reading and set second reading March 25, 1986 (d) Ordinance No. 8/86 - Ordinance Amending Section 520:00 of the 1974 Ordinance Code of the City of Hutchinson, Entitled Building Permit Fees Action - Motion to reject - Motion to waive first reading and set second reading March 25, 1986 (e) Resolution No. 8245 - Resolution For Purchase Action - Motion to reject - Motion to waive reading and adopt 8. Unfinished Business (a) Consideration Of "911 Service" In Police Department - Presentation By Walt Clay (DEFERRED FEBRUARY 25, 1986) Action - Motion to reject - Motion to approve installation (b) Discussion On Plaque Samples To Recognize Individuals And Groups Who Donate Time /Money In City Government for Community Service (DEFERRED FEBRUARY 25, 1986) Action - 9. New Business (a) Consideration Of Selecting Two City -Owned Vacant Lots On Adams Street • Adjacent To Evergreen Apartments As Site for New Police Station Action - 3 CITY COUNCIL AGENDA - MARCH 11, 1986 (b) Consideration of Resolution Requesting Adoption Of Special Legislation For Transferring Fire Facility Bond Proceeds And Accrued Interest Earnings To A Police Facility Construction Account, And Contingent Authorization To Implement Said Transfer (Requested by Mayor Ackland and Alderman Torgerson) Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution No. 8244 (c) Consideration of Application for Intoxicating Liquor License By Tom Dolder for Scalawags Action - Motion to reject - Motion to set public hearing March, 25, 1986 at 8:00 P.M. (d) Consideration of Specifications for 1986 Maintenance of Southeast (Vocational Site) Water Tower And Advertisement for Bids Action - Motion to reject - Motion to approve specifications and open bids April 3, 1986 L] (e) Consideration of Declaring Cost to Be Assessed And Ordering Preparation of Assessment Roll No. 208 And Setting Public Hearing Action - Motion to reject - Motion to order preparation of Assessment it Roll No. 208 and set public hearing April 8, 1986 at 8:00 P.M. - Motion to waive readings and adopt Resolutions No. 8242 and No. 8243 (f) Consideration Of Engineer's Report On Colorado Circle Improvement Project No. 86 -03A Action - Motion to reject - Motion to approve engineer's report and set public hearing April 8, 1986 at 8:00 P.M. - Motion to waive reading and adopt Resolution No. 8238 (g) Consideration of Engineer's Report On Northwoods Avenue Improvement Project No. 86 -06 Action - Motion to reject,- Motion to approve engineer's report and set public hearing April 8, 1986 at 8:00 P.M. - Motion to waive reading and adopt Resolution No. 8239 (h) Consideration of Ordering Preparation of Engineer's Report On Improvement Project No. 86 -07 Action - Motion to reject - Motion to approve engineer's report and set public hearing April 8, 1986 at 8:00 P.M. - Motion to waive readings and adopt Resolutions No. 8240 and No. 8241 • 4 CITY COUNCIL AGENDA - MARCH 11, 1986 (i) Consideration of Application for Bingo License By Elks Lodge Action - Motion to reject - Motion (j) Consideration of Application for G Action - Motion to reject - Motion (k) Consideration of Establishing Date Action - Motion to reject - Motion 10:00 A.M. to approve and issue license ambling Devices License By Elks Lodge to approve and issue license for Local Board of Review Meeting to approve date of June 6, 1986 at 10. Miscellaneous (a) Communications from City Administrator 11. Claims, Appropriations and Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds • 12. Adjournment • 5 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, FEBRUARY 25, 1986 1. The meeting was called to order by Mayor Ackland at 7:30 P.M. The follow- ing were present: Alderman John Mlinar, Alderman Marlin Torgerson, Alder- man Pat Mikulecky and Mayor Paul L. Ackland. Absent: Alderman Mike Carls. Also present: City Administrator Gary D. Plotz, Director of Engineering Marlow Y. Priebe, and City Attorney James Schaefer. 2. INVOCATION The invocation was given by the Reverend Gerrit Molenaar, Jr. 3. MINUTES The minutes of the regular meeting of February 11, 1986 and special joint meeting of February 12, 1986 were approved as distributed. 4. ROUTINE ITEMS (a) RE 1. 2. 3. 4. 5. )ORTS OF OFFICERS, BOARDS AND COMMISSIONS FINANCIAL REPORT - JANUARY 1986 TREE BOARD MINUTES DATED DECEMBER 4, 1985 AND JANUARY 8, 1986 PARKS & RECREATION BOARD MINUTES DATED DECEMBER 4, 1985 AND JANUARY 8, 1986 PLANNING COMMISSION MINUTES DATED JANUARY 21, 1986 NURSING HOME BOARD MINUTES DATED JANUARY 23, 1986 6. HOSPITAL BOARD MINUTES DATED JANUARY 22, 1986 7. CHARTER COMMISSION MINUTES DATED FEBRUARY 11, 1986 Alderman Torgerson moved to order the report and minutes filed. Mo- tion seconded by Alderman Mikulecky and carried unanimously. 5. PUBLIC HEARING - 8:00 P.M. (a) ASSESSMENT ROLL NO. 209 - PROJECT NO. 86 -01 & 86 -02 Mayor Ackland called the hearing to order at 8:00 P.M. There being no one present to be heard, Alderman Torgerson moved to close the hearing at 8:01 P.M. Motion seconded by Alderman Mikulecky and unanimously carried. The motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to approve assessment roll No. 209 and to waive reading and adopt 1 CITY COUNCIL MINUTES - FEBRUARY 25, 1986 Resolution No. 8230. Motion carried unanimously. 16 (b) ASSESSMENT ROLL NO. 210 - PROJECT NO. 86 -03 Mayor Ackland called the hearing to order at 8:02 P.M. No one was present to be heard regarding the project. Alderman Miku- lecky moved to close the hearing at 8:03 P.M. Motion seconded by Ald- erman Torgerson and unanimously carried. The motion was made by Alderman Mikulecky, seconded by Alderman Tor - gerson, to approve assessment roll No. 210 and to waive reading and adopt Resolution No. 8231. Motion carried unanimously. (c) ASSESSMENT ROLL NO. 211 - PROJECT NO. 86 -01 Mayor Ackland called the hearing to order at 8:04 P.M. There being no one present to be heard, Alderman Torgerson moved to close the hearing at 8:05 P.M. Motion seconded by Alderman Mlinar and unanimously carried. The motion was made by Alderman Torgerson, seconded by Alderman Miku- lecky, to approve assessment roll No. 211 and to waive reading and adopt Resolution No. 8232. Motion carried unanimously. (d) ASSESSMENT ROLL NO. 212 - PROJECT NO. 86 -01 Mayor Ackland called the hearing at order at 8:06 P.M. No one was present to be heard regarding the project. The motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to close the hearing at 8:07 P.M. Motion unanimously carried. Alderman Mlinar moved to approve assessment roll No. 212 and to waive reading and adopt Resolution No. 8233. Motion seconded by Alderman Mikulecky and carried unanimously. (e) ASSESSMENT ROLL NO. 213 - PROJECT NO. 86 -01 Mayor Ackland called the hearing to order at 8:08 P.M. There being no one present to be heard, Alderman Mlinar moved to close the hearing at 8:09 P.M. Motion seconded by Alderman Torgerson and unanimously carried. The motion was made by Alderman Mlinar, seconded by Alderman Mikulecky, to approve assessment roll No. 213 and to waive reading and adopt Res- olution No. 8234. Motion carried unanimously. 40 E CITY COUNCIL MINUTES - FEBRUARY 25, 1986 0 (f) ASSESSMENT ROLL NO. 214 - PROJECT NO. 86 -03 Mayor Ackland called the hearing to order at 8:10 P.M. Mr. Jerry Homan, 1116 Randall Road, objected to the assessment of his property in the amount of $751.07 since his lot was located on a curve. He requested the frontage of lot 38 be divided in half and assessed on a corner lot basis. City Engineer Priebe reported that in 1969 the street improvement was assessed on a corner lot basis per Council approval. Based on previous Council action, Mr. Homan could receive a credit of $208.57, for a net charge of $542.50 if the Council approved it. Mayor Ackland read a letter from James G. DeMeyer, 364 Larson Street, stating his objection to the project. Alderman Mlinar moved to close the hearing at 8:30 P.M. Motion sec- onded by Alderman Torgerson and carried unanimously. The motion was made by Alderman Torgerson to credit account No. 109, lot 38, block 1, Oak Park Second Addition, address 1116 Randall Road, to receive the same credit as based on previous action (1969) of 59.59 feet. Motion seconded by Alderman Mikulecky and unanimously carried. Alderman Mlinar moved to approve assessment roll No. 214 as corrected and to waive reading and adopt Resolution No. 8235. Motion seconded by Alderman Torgerson and carried unanimously. (g) ASSESSMENT ROLL NO. 215 - PROJECT NO. 86 -02, 86 -03 & 86 -05 Mayor Ackland called the hearing to order at 8 :34 P.M. No one was present to be heard regarding the project. It was moved by Alderman Mlinar to close the hearing at 8:35 P.M. Mo- tion seconded by Alderman Torgerson and unanimously carried. Alderman Mlinar moved to approve assessment roll No. 215 and to waive reading and adopt Resolution No. 8236. Motion seconded by Alderman Torgerson and carried unanimously. 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF STATUS OF CITY PROPERTY LOCATED AT PROSPECT AND HIGHWAY 7 EAST (REQUESTED BY ALDERMAN PAT MIKULECKY) Alderman Mikulecky stated that since the property located at Hwy. 7 East and Prospect Street was no longer a potential site for the pro- posed police station, it should be transferred from the liquor fund to the water /sewer fund. 3 CITY COUNCIL MINUTES - FEBRUARY 25, 1986 6 Following discussion, the motion was made by Alderman Torgerson to di- rect the City Attorney to draft a Resolution of transfer for the next City Council meeting. Motion seconded by Alderman Mlinar and carried unanimously. (b) REPORT BY CITY ATTORNEY ON ROBERT MCGEE LAWSUIT (DEFERRED FEBRUARY 11, 1986) City Attorney Schaefer reported he had not received a response from the attorney for Junker Sanitation. A March 26 court date had been sched- uled. (c) REPORT BY CITY ATTORNEY ON STATUS OF BENJAMIN - NEMITZ AND CITY OF HUTCHINSON PARKING LOT DISPUTE (DEFERRED JANUARY 28, 1986) The City Attorney stated that since the last Council meeting he had not received any signed agreement from the Benjamins. No court date had been scheduled; therefore, Attorney McGraw would have to petition the court to reschedule a hearing. (d) UPDATE REPORT BY DIRECTOR OF ENGINEERING ON WATER DEPARTMENT IMPROVEMENT PROGRAM City Engineer Priebe reported on the improvement program for the water department. He stated the water needs report should be updated, but it was not a budgeted item for 1986. Following discussion, Alderman Torgerson moved to direct the City En- gineer to proceed with plans and cost figures for the three projects that are already budgeted and to submit a formal process bid for the water needs report. Motion seconded by Alderman Mikulecky and carried unanimously. (e) CONSIDERATION OF REQUEST FOR CITY ATTORNEY TO ATTEND MISDEMEANOR AND GROSS MISDEMEANOR SEMINAR ON APRIL 4, 1986 The motion was made by Alderman Mlinar, seconded by Alderman Torgerson, to approve the request. Motion unanimously carried. 7. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 4/86 - ORDINANCE AMENDING SECTION 710:00 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED ONE WAY TRAFFIC It was moved by Alderman Mlinar, seconded by Alderman Torgerson and unanimously carried, to waive second reading and adopt Ordinance No. 732. (b) RESOLUTION NO. 8226 - RESOLUTION SUPPORTING GOVERNMENT FUNDING PROGRAMS 4 CITY COUNCIL MINUTES - FEBRUARY 25, 1986 Alderman Torgerson moved to waive reading and adopt Resolution No. 8226. Motion seconded by Alderman Mikulecky and carried unanimously. (c) RESOLUTION NO. 8228 - RESOLUTION ACCEPTING STEP 2 ADVANCE OF ALLOWANCE FROM STATE OF MINNESOTA FOR WASTEWATER TREATMENT PLANT The motion was made by Alderman Mikulecky, seconded by Alderman Tor- gerson, to waive reading and adopt Resolution No. 8228. Motion unani- mously carried. (d) RESOLUTION NO. 8229 - RESOLUTION FOR PURCHASE It was moved by Alderman Torgerson, seconded by Alderman Mlinar, to waive reading and adopt Resolution No. 8229. Motion carried unani- mously. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF PLATTING FOR CONDOMINIUM SITES (DEFERRED FEBRUARY 11, 1986) City Attorney Schaefer remarked that it was his intention to meet with the City Administrator and City Engineer to review subdivision and zon- ing ordinances. No action was taken. 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS The motion was made by Alderman Torgerson to authorize discontinuation of service as recommended unless prior arrangements had been made. Mo- tion seconded by Alderman Mikulecky and unanimously carried. (b) CONSIDERATION OF WATER SOFTENER FOR RECREATION CENTER Following discussion, Alderman Mlinar moved to approve the purchase of a Culligan water softener for $3,366.50 from the construction fund. Motion seconded by Alderman Mikulecky and carried unanimously. (c) CONSIDERATION OF CONDITIONAL USE PERMIT SUBMITTED BY GARY MILLER FOR CROW RIVER COUNTRY CLUB WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following considerable discussion, the motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to approve the conditional use permit and to waive reading and adopt Resolution No. 8227. Motion unanimously carried. • (d) CONSIDERATION OF REZONING REQUEST SUBMITTED BY JOHN KORNGIEBEL WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION 5 CITY COUNCIL MINUTES - FEBRUARY 25, 1986 After discussion, Alderman Mlinar moved to approve the rezoning and to waive first reading of Ordinance No. 5/86 and set the second reading March 11, 1986. Motion seconded by Alderman Torgerson and carried unanimously. (e) CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE NO. 464, SECTION 6.09 FEE SCHEDULE WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Alderman Mlinar, seconded by Alderman Torgerson, to approve the amendment for fee schedule and to waive first reading of Ordinance No. 6/86 and set second reading March 11, 1986. Motion unanimously carried. (f) CONSIDERATION OF SKETCH PLAN SUBMITTED BY GERALD GASSMAN TO MCLEOD COUNTY (WITHIN TWO MILE RADIUS) WITH NO OBJECTION FROM PLANNING COMMISSION Alderman Torgerson moved to recommend the sketch plan to the County with no objection. Motion seconded by Alderman Mikulecky and carried unanimously. (g) CONSIDERATION OF "911 SERVICE" IN POLICE DEPARTMENT The motion was made by Alderman Mlinar to defer to the March 11 Council meeting to have someone present regarding this item. Alderman Torgerson seconded the motion and unanimously carried (h) CONSIDERATION OF APPLICATIONS FOR GAMBLING DEVICES LICENSE 1. AMERICAN LEGION POST NO. 96 2. Y.F.W. POST NO. 906 Alderman Mikulecky moved to approve the applications and issue licenses to the American Legion and V.F.W. Motion seconded by Alderman Mlinar and carried unanimously. (i) CONSIDERATION OF APPLICATIONS FOR CLUB INTOXICATING LIQUOR AND WINE LICENSE(S) 1. CROW RIVER COUNTRY CLUB 2. ELKS CLUB 3. AMERICAN LEGION 4. V.F.W. 5. COUNTRY KITCHEN Alderman Torgerson moved to approve the applications and issue licenses. Motion seconded by Alderman Mlinar and unanimously carried. (j) CONSIDERATION OF STATE HIGHWAY 22 BETWEEN GLENCOE AND HUTCHINSON City Administrator Plotz reported the City of Glencoe would like the • 11 CITY COUNCIL MINUTES - FEBRUARY 25, 1986 City of Hutchinson to adopt a resolution requesting the Minnesota De- partment of Highways to rebuild State Highway 22 between Glencoe and Hutchinson in 1987. Following discussion, Alderman Mlinar moved to approve the request and to waive reading and adopt Resolution No. 8237 to rebuild the highway between Hutchinson and Glencoe. Motion seconded by Alderman Mikulecky and unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz commented on the Police Station Building Com- mittee meeting scheduled for February 28. It was reported the communication in the packet from John Korngiebel was to fulfill the requirement for F.H.A. financing. The City Council was to be informed of his plans to do the apartment project. The HRA had no objection and intended to send a letter stating the same. Dis- cussion followed concerning subsidized housing units in Hutchinson and a survey conducted by HRA. Mayor Ackland requested the City Adminis- trator to obtain information regarding F.H.A. requirements and the study done by HRA. Mr. Plotz reported on a meeting held with MPCA concerning state fund- ing for the Hutchinson wastewater treatment plant. He stated that limited money was available from the state so perhaps federal funding would be a better option. Sample plaques made of red elm wood were displayed. Mr. Plotz report- ed the board cost $10 without a picture or engraving added. After dis- cussion, Alderman Torgerson moved to defer this item to the next Coun- cil meeting. Motion seconded by Alderman Mikulecky and carried three to one, with Alderman Mlinar voting nay. City Administrator Plotz commented on the railroad right -of -way and reported Hutchinson Utilities had submitted its agreement today. Dis- cussion followed regarding the specifications and bids for the connec- tor track and elevator spur. Some of the Council members felt the project should be done in two phases. The motion was made by Alder- man Mikulecky that the language be such that it distinguished the con- nector track of approximately $200,000 and the elevator spur of approx- imately $100,000 may be bid separately. Motion seconded by Alderman Torgerson and unanimously carried. (b) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING • Engineer Priebe reported he had met with the County Board today regard- ing the McCuen Creek. There was some interest in draining the ditch, and Attorney Olson was going to contact the affected property owners CITY COUNCIL MINUTES - FEBRUARY 25, 1986 east and west of the highway to set up a meeting to discuss the issue. i) The City Engineer informed the Council that the maps distributed were ordered by the State Municipal Board concerning orderly annexation. It was recommended that the agreement include a zoning board consisting of Township, County and City representatives to cover the area outside of city limits in the orderly annexation area for zoning control. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Alderman Torgerson, seconded by Alderman Miku- lecky, to approve the - claims and authorize payment from the appropri- ate funds. Motion carried unanimously. 12. ADJOURNMENT There being no further business, the meeting adjourned at 9:50 P.M. 0 40 93 L rJ seem" V - CONVERSIONS PIWATSLY OMM PUBLICLY mo Ill�lsw VahlWaaof Fri vswmwnof NawW 71M5k� VaYetetfaa t owtiM INM �IW NMR esewl enite (Oleic panel 10 Itl ld 10 wl 10 (1) Nonresidential and nonhousekeeping buildings to housekeeping buildings S40 Housekeeping buildings to normosidentral rod nonhoutekeeping buildings 541 Section VI - DEMOLITIONS AND RAZING OF BUILDINGS One - family buildings attached and detached 645 Two - family buildings 646 Y� Three- and four - family buildings 647 �- Fire -or -more family buildings 648yL'?JiEA .!,• All other buildings and structures 649 '- Section Vll - ADDITIONAL INFORMATION FOR INDIVIDUAL PERMITS OF $50(1,000 OR MORE Please provide in the space below, additional Information for each individual permit valued at SSO0.000 or more entered in sections 1 through V. em N (hmeship fewer, or Numb er SDescription c sr gave fill, one csQUhousing (CWH owns) units of buildings I_v IN Ib) (c) (d) let - (1) Igl Kkld of Willing 3_M_CO_"Pa'Y_____________ [!Spdvaw , Industr4La1 flu Maress ------- - - - - -- 900 Btlsh A_ve c_______ ____ ❑ Public 437 Hwy. 22 South 51,251,42 - remode Kind of Wilding ----------------- - - - - -- ❑Private -------------------- Siteadbasa _______________________ ❑PMlie Kktl or building _______________________ ❑Private _________________ Bite address ------------------------ ❑Public Kind of building _______________________ ❑Private Sib address _______________________ ❑Public Kind of building _______________________ E3 Private ____________________ Situ address _______________________ ❑PUNic KIM of Wilding _________ ______________ ❑Private ________ ______ SiY adoess _______________________ ❑eWlic KIM of building _______________________ ❑Private SNe address _______________________ ❑Prllic KIM of Wilding _______________________ E] Private ___ -__ Situ address ___________ ❑PWKIc King or Wilding --- -- -- -- -- ------ - - - - -- ❑Private -------------------- Siteaddress ---------------- ----- -- ❑Public Ccamsus Name of person b correct regarding this report Telephone code Number Extension Hester Pittruan Area Title Buildin Official 612 587 -5 1 210 roe..+ . m•,r +., C4114 InllssaM T PLEAN MAIL ON OR BEFORE THE 4711 DAY Of THE MONTH u.a. WaemRrrarr w txrraaet won sAV or TRa Canals •• flas am, earrea my sman M M w ass,ssa) _ REPORT OF BUILDING OR ZONING PERMITS ISSUED AND LOCAL PUBLIC CONSTRUCTION 103500 27 B 1999 DBS 1 0 26 9999 2130 CENSUS USA ONLY HONER PITTMAN BLOT Off CITY "ALL 37 WASHINGTON AVE NEST HUTCHINSON NN 55350 Hu the geegrephic covarege of this perrelt system ch"It" during Okla PerladT 0 No O Yes — Explain in comments It rte permits wen Idseed during Mb MAIL THIS �re°e OI the Census 1201 East Tenth Shoat lease read the instructions before completing form. For further help, p"794, enter (%) In boa end return 'W' 0 COPT TO Jeffaraenrllle Ind. 47113 call collect (301) 763 -7711. Ustiee I — NEW RESIDENTIAL HOUSE• IIy PRIVATELY OWNED PUBLICLY OWNED Musor Valuation of Number Valuation of KEEPING BUILDINGS AND Mt mP Ilous tea p °�iicl BuHtlmP M0Vf1n! r "PIS MOBILE HOMES canstrucllm (amlrrntal COnso-uctlon r0mu rnnl lei Rd lei lei 11 One - family houses, detached 101 One - family houses attached, each unit separated from adjoining unit(s) by a wall that extends from ground to roof 102 Two - family buildings 103 Threw and Tour - family buildings 104 Five -or -more family buildings 105 TOTAL (Sum of 101 -105) 109 Mobile homes 112 1 1 -- - - - - -- Section 11 — NEW RESIDENTIAL NON. PRIVATELY OWNED PUBLICLY OWNED rumba Valuation of Number Valuation of HOUSEKEEPING Hem lidihhg Room$ 1141nts Nears BUILDINGS ((CM,01'n't sl 10.111.18) Is) (bl (c) Itll IN (f) ( ) Hotels, motels, and tourist cabins intended for transient accommodations 213 Other nonhousekeeping shelter 211 Ssctien 111 —NEW NONRESIDENTIAL PRIVATELY OWNED PUBLICLY OWNED M Valuation of NuxdW Valuation of BUILDINGS Iron No. ndl 8uir1 ar n! unity out n! construction onlh f0mirrnr/ rmarun1. fflmn u) h) ID) (c) Idl Is) ID 1! Amusement and recreational buildings 310 Churches and other reli ious buildings 319 3 ' Industrial buildings 32D Parking tar es (open to general public) 371 Service stations and repair Images 322 His als and otherInstitutio al buildings 23 bank, and professional buildings 321 orks and utilities buildin s 325 +' , and other educational buildings 326 .•..r and other mercantile buildings 3D onresidential buildin s 320 -+qr res other than buildin s an IV — ADDITIONS AND ALTERATIONS An increase in the number of housing units (In the housing units column. enter only the number of additional I=!! units) 433 No change in the number of housing unite 434 A decrease in the number of housing units (in the housing units columenter only the number of decressed units) 435 Residential garages and tarpons (attached and detached) 436 1 4,000 Ail other buildings and structures 4-V 3 129q 917 2 —signs MIEREW CONTINUE ON REVt NOE �► 12 Permits — $1,274f617.00 Totall Valuation 6 E MINUTES HUTCHINSON CHARTER COMMISSION TUESDAY, FEBRUARY 20, 1986 The meeting of the Hutchinson Charter Commission was opened by Chairman Chuck Carlson at 7 :35 p.m Members present: Walter Clay, Tom Dolder (8:10 p.m), Phil Graves, Jeff Haag, Harold Juul, Dale McLain, Kay Peterson, Dick Popp, Delores Saar, June Wick and Chairman Carlson. Members absent: Jean Peterson. Also present: Mayor Paul Ackland, Alderman Pat Mikulecky, Alderman John Miinar, City Administrator Gary Plotz, Finance Director Ken Merrill, Fire Marshal George Field, Director of Parks and Recreation Bruce Ericson. Chairman Carlson made introductory remarks summarizing what has happened up to this point, and items in the charter the Commission has already discussed looking at. Chairman Carlson also welcomed the invited members of the council and city staff who were asked to make comments on the existing form of government, their roles, specific charter items they would like reviewed and any other concerns or comments they have regarding the charter. Alderman Mikulecky began the comment and discussion session by stating he doesn't feel there is a lot wrong with the Charter, but there are some instances where it hasn't been followed. (Example given: Real property of City only to be sold by ordinance. Most recently, property for Greencastle - title conveyed November 1 - Ordinance adopted November 26.) There was discussion of the present authority to hire and fire and how it might differ under a different form of government. City Administrator Plotz explained that under the present system, if there is someone not serving in the best interest of the City, he follows procedure as set out in the Personnel Policy. (A copy of the the personnel policy was given to the Commission members.) In order to recommend termination to City Council, the problem would have to be substantial and would have to be verified. Administrator Plotz stated that it can became very political. He further stated that as the Council is part time and often unaware of the day to day operation of the City, it is often very difficult for them to make a decision on terminating an employee. In a City Manager form of government, the City Manager has a great deal of latitude to terminate an employee. Under the City Manager form, the employee would still have a right to appeal a termination he felt unjustifiable. Administrator Plotz also stated that a key is to be able to hire people that are compatible with that person's management style. In the present system, the City Administrator and Department heads have that authority for anyone below the director level. The Council is advised of what is being done. In further comments, Administrator Plotz stated that the City Council wants to hold someone accountable and that it is difficult to hold an administrator accountable when department heads can go directly to the Council. When something happens, the administrator should be able to react to it immediately. Most management texts teach that if there's a situation that needs correction it should be done as it happens. Alderman Mikulecky . stated he felt that this could give a lot of power to one person. Mr. Haag asked Alderman Mikulecky if he felt the present form of government is working very well. Alderman Mikulecky responded that he feels there is room .ZA -a� co?-) for some improvement. Discussion of compensation time followed. Alderman Mikulecky pointed out that there is some discrepancy between the personnel policy and job descriptions regarding compensation time. He stated he can see the point of more authority - that it could be written into ordinance, that he would lean toward giving more authority in firing end, but that he would want the Council and City Administrator on hiring end from Director up. Alderman Mikulecky stated that he would like the Commission to address the following sections: 2.04 He suggested that all elected officers and all boards and commissions should be residents of the City. Discussion fol- lowed. 2.08 Municipal Judge. Comment: The City does not have a municipal judge. 2.11 Question: Would this change if City government became City Manager form. Comment: Keep this section as is. Alderman John Mlinar began his comments by stating that he has no particular "ax to grind" with the Charter, but that he is happy that it is being reviewed again. He suggested looking at section 3.03, possibly adding something more specific like Roberts Rules of Order. Discussion followed about making changes by ordinance rather than by charter. Alderman Mlinar brought up looking at going to Ward system. In response to earlier discussion about personnel matters, Alderman Mlinar stated that many of those items should be handled internally, and should not have to go through Council. He stated that the City has people hired to do those jobs and that they can be done in a business -like manner. Mr. Jeff Haag asked if the City has a professional staff person leading it. He stated that he feels the City needs a progressive- minded leader. He asked if the City Administrator is in charge. He asked if this is an opportunity for Commission to -do something through the Charter to improve City government. Alderman Mlinar responded that the 'person' may be someone other than the City Administrator - possibly businessman - Chamber person. Mr. Haag stated that it is objective of Commission to examine the current form of government. He asked Alderman Mlinar if he feels the City has management in force. Alderman Mlinar stated that he feels the Council is working towards that; that they are looking-at an ordinance giving more authority to the City Administrator. City Administrator Plotz stated that he has been asked to look into an ordinance to strengthen the position of City Administrator. Discussion followed about whether this kind of change should be done by ordinance or by charter. Mayor Paul Ackland noted the following sections be reviewed: 2.01 - Form of Government. Mayor Ackland commented that as the City gets larger and larger a change in the form is necessary. He noted that with a competent staff, the Council can direct them. He stated he is in favor of more power for the City Administrator. 2.04 Comment: Maybe make mayor's position for four years. He noted that it takes a year to get to know what is going on. Comment: People be elected by precincts. Would have to change precincts. 2.02 Comment: Take a close look at regarding Civil service commision. See Council's relationship should be to Civil Service commission. 2 at number of people on commission - at present, it takes only 2 people for a quorum. Is there Council representation on Commission? Discussion followed. It was pointed out that Burns Manor and the Hospital Board have more members. Chairman Carlson suggested there be at least 5 members with 5 year terms, with 2 -year sequence, as spelled out in Section 11.02. City Administrator Plotz stated that Section 11.03 should be look at - that it has never been followed to his knowledge. Alderman Mikulecky suggested looking at the last line of 11.02. Discussion followed about where who sets compensation now and where board members may be from. Mrs. Mick stated that she feels strongly about Board members being from the Community they serve. Mayor Ackland suggested that changing election to on- years, might save the City some money ( ;1500 - $2000 per election), and it might increase voter turn -out. City Administrator Plotz gave history of poisition of City Administrator and how it has developed from City Clerk to present. He stated that an administrator or manager needs management tools to strengthen position. The tools he feels most important are the authority to hire, fire, discipline and direct. He stated that Commission should look at Section 2.02 - that there are several departments in the City that are not addressed. 2.05 Look at last sentence. Administrator Plotz stated that he feels the Charter should address who is the chief executive officers of the City. Given • proper tools, be feels City Administrator could be as effective as City Manager. Administrator Plotz recommends that the Commission look at the area of the Polic Chief - Ordinance says City Administrator has authority over police department. The Civil Service Commission recently passed a resolution stating that they have that power. Administrator Plotz handed out copies of the ordinance which describes the City Administrator's duties. Finance Director, Ken Merrill commented that his main responsibility is with City finance and with City Elections. He suggested that the Commission look at the following sections: 2.02 - Change in departments. 4.03 - Elections - Director Merrill suggested that 'not more than six weeks nor less than three weeks" be eliminated and referred to State Statute or be changed to reflect present regulation. 6.01 - State Statute requires $15,000 to be bid. 6.02 State law requires only one public hearing - City Charter requires two. Could be money saving change. 6.04 City has accepted Cashier's checks or certified checks for amount of bond rather than surety bond. 7.01 Comment: It is impossible to meet deadline in last sentence. State Statute allows 6 months and requires it to be in to State Auditor by July 1. 7.02 Fiscal year has been changed to January 1 - December 31. 7.05 It is impossible for the Mayor to prepare • this report. City staff prepares this report. 7.06 Comment: Commission may want to review process as it is lengthy and time consuming. October 10th date is still valid. Process actually begins at the last meeting in August. K Director Merrill continued, stating number of members on the Utility Commission might be too few, but he cautioned against making it a political • group. He stated that when electric and gas are brought into the public arena, the intent of the utility may be lost. He stated that the Utilities seems to manage itself very well - has ability to meet the needs of the City which has given them leverage in their negotiations. In regard to form of government, Director Merrill commented that as the City grows, it becomes more practical for the Council to be a policy making body, as in the City-Management system. Council members don't have the time or interest in being so involved with day to day operation. Changing the form of government is probably necessary 'growing pain' of the City. Bruce Ericson, Director of Parks and Recreation commented that he looks at the City Administrator as his supervisor because the Administrator has a view of the operation of the entire City. He would like to see the director's input into hiring remain as is, because when hiring, you try to match people with the other personnel in your department, as would the chief administrator. George Field, Fire Marshal, stated that it would be much easier with one person to contact (rather than taking everything to the City Council). He stated that the City needs person who is directly responsible, and that a two week delay is difficult in personnel situations. He stated that he feels there is much wasted time in making reports to the Council. He stated that it would be more efficient if some items could be handled internally. • Alderman Mlinar stated that Staff has begun a Policy book which should help to strengthen what City now has. Alderman Mikulecky commented he would like to see the budget process remain as is. He stated that he feels it is the Council's duty to keep tabs on it. Chairman Carlson thanked the participants for their remarks. The next meeting was scheduled for Thursday, March 13, 1986, at 7:30 p.m. at the Fire Station. There being no further business, Chairman Carlson closed the meeting at 10:00 p.m. 0 4 MINUTES Tree Board 46 February 5, 1986 Members Present: Roy Johnsen, Ivan Larson, Don Schumacher, Jerry Brown, Pat Mikulecky and Mark Schnobrich. Landscaping Recreation Center A preliminary plant materials sketch was presented to the board. The areas to the south and east of the gymnasium were proposed for approval, while the windbreak around the pool, northwest corner, was postponed until further plans for the baseball field expansion were developed. Subdivisions Schnobrich explained the subdivision agreements in regards to tree planting and also updated the board on which subdivision was currently due for completion and inspection. He will report at the next meeting as to status of completed subdivisions. Downtown Parking Lot Landscaping Schnobrich told the board that Jay Beytein of Firstate Federal Savings & Loan offered to purchase for planting on Second Avenue, all the trees to be placed into the sidewalk for landscaping the . Plowman parking lot. Adjournment The meeting was adjourned at 5:30 p.m. Respectfully Submitted, klm is Mark C. Schnobrich community Hospital 1095 Highway 15 South, Hutchinson, Minnesota 55350 • Telephone 6121587 -2148 "An Equal Opportunity Employer" March 11, 1986 The Honorable Mayor Paul Ackland and Members of the City Council City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 RE: Authorization to Purchase C -Arm Surgical X -Ray Machine Dear Mayor Ackland and Council Members: The Hutchinson Community Hospital Board of Directors at their February meeting considered a proposal to purchase a used surgical C -Arm used primarily for orthopedic procedures in the Operating Room. Following discussion at the board meeting the following motion was made: "Motion was made by Ewald, seconded by Durfee, to request authorization from the City Council to accept the lowest qualified bid on specified C -Arm x -ray machine equipment. All were in favor. Motion carried." The hospital advertised for bids once each week for two consecutive weeks in the Hutchinson Leader and received sealed bids from the following companies: Northern X -Ray Company - $55,000 - Used Fisher surgical C -Arm Arrowhead Medical Systems, Inc. - $39,415 - Used Phillips BV 22 surgical C -Arm The Phillips equipment is excellent equipment and comes with a six -month warranty on all parts and labor with a one -year warranty on the x -ray tube and image intensifying system. After reviewing the two bids it is our recommendation to purchase the Phillips BV22 from Arrowhead Medical Systems, Incorporated. Thank you in advance for your consideration-6f the above - mentioned item. If you have further questions, I will be available at the council meeting for comment. Sincerely, TCHINSON COM NI HOSPITAL Philip G Graves Administr for PGG:sIk l `j r POLICE DEPARTMENT MEMORANDUM TO Mayor and City Council FROM Dean M. O'Borsky, Chief of Police SUBJECT DATE 2 -25 -86 I request authorization for Robert Ringstrom to attend the course at HAVTI on March 24 through 28. The class is entitled Nunchaku as a Police Weapon and the tuition is $250.00. The course description is attached. • 0 DMO:neb HUTCRII iff AREA VOCATIONAL TECBNICAL INb;wTUTE ADULT EXTENSION 200 Centfiry Avenue; Hutchinson, Minnesorar 55350 612 -587 -3636 1- 800 - 222 -4424 (MN only) institute of Police M hnol and nie COURSE ANNOUNCEMENT 01 OW � TITLE: The Nunchaku as a Police Weapon CO- SFI�NSORS: Hutchinson Area Vocational Technical Institute and Hutchinson Police Department LOCATION: Victorian Inn; Hutchinson, Minnesota DATE: Basic Course March 24 -26 Instructor Course March 27 -28 TIME: 0800 -1700 COST: $150 F/Basic $250 F/Basic plus Instructors' POST C.E. HOURS: 20 and 24 (Total of 44 for both.) The Pollee Nunchaku, like other police weapons, has evolved from an ancient oriental weapon of self- defense into a dedicated personal protection tool, modified spe:ifically for police applications. The police version of this weapon has extensive street applications that surpass that of other conventional second - level weapons. Unfortunately, a stigma has attached itself to the Nunchaku, which can only be overcome through professional training programs. Instead of relying solely on the weapon's striking capabilities, as you may have seen popularized in the media and in martial arts training, police instruc- tion in the Hunchaku concentrates on the weapon's defensive and non- lethal applications. The techniques taught consist mainly of blocking and countering movements, takedowns, and control techniques. The Police Nunchaku may be the most effective and humane defensive instrument available to police officers today. Joseph C. Hess, currently the head instructor at the Broward County Criminal Justice Institute in Ft. Lauderdale, Florida, is recognized worldwide as a Police Defensive Tactics Instructor. He has trained over 400 law enforcement and special forces groups nationally and internationally, including the DEA, the National Guard, and special forces units in Ecuador. An eighth - degree black belt in Goju -ryu Karate, Joe also holds instructor rankings in Okinawan Karate, Gung -Fu, Judo, and Jiu- Jitsu. Coupling his impressive martial arts background with over 15 years of practical law enforcement experience, Joe realized early the advantages the Nunchaku has over other police weapons. Ray Nash is currently a Training Specialist with IPTH, where his responsibilities include coordinating and providing instruction for the Institute's officer survival training programs. A senior instructor in Police Hunchaku techniques, Ray has certified police officers throughout South Carolina and Florida. Limited Class Size--Registration Deadline: March 10 Registration questions should be directed to the Hutchinson Area Vocational Technical Institute; clarifying questions on the course's content should be made to Bob Ringstrom (home -- 612- 587 -2369, work -- 612 -587- 2242). Please distribute to police departments. D` 6 POLICE DEPARTMENT MEMORANDUM 0 IJ TO Mayor and City Council Dean M. O'Borsky, Chief of Police SUBJECT CJRS School, DATE February 27, 1986 I request authorization for Nancy Buss to attend a BCA Criminal Justice Reporting System Class on April 22 -24, 1986 in Roseville, MN. There is no charge for the class. The only cost would be expenses. C, 1 944&4 Z446e 3aem Gr t M ftantson MD ScUS" HUTCHINSON. MINNESOTA 55350 Yo: LAP `�7 �' 25, X96 \Z - \ R jam` �o BY--- wtii _zJw� 4c acv ,rn I98s, waA C Sao -,.� 76 -T a- l5.°� lqa* WUAi r (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: March 6, 1986 T0: Mayor and City Council FROM- Ralph Neumann, Maintenance Operations Director ------------------------------ SUBJECT: Airport Land Rental By Kurt and Kenton Knutson — — — — — — In response to the letter received from Kurt Knutson, I object to any reduction in land rent for 1985. I feel that the wet conditions en- countered were an act of God, and the City should not be held account- able. /mS 0 - F, Hutchinson Utilities Commission Proposed Fuel Adjustment Change u Fuel Adjustment base at $4.00 1 MCF gas sold @ $5.00 1 MCF gas purchased @ 4.00 $1.00 difference 1 MCF gas sold @ 5.00 1 MCF gas purchased @ 3.85 $1.15 Fuel Adjustment $4.00 - $3.85 = .15 - $1.00 difference Fuel Adjustment base at $3.85 1 MCF gas sold @ $5.00 1 MCF gas purchased @ 3.85 $1.15 difference • (Estimated 1986) Less January Less February • 938,000 MCF 136,000 MCF 130,000 MCF 672,000 MCF x .15 = $100,800 (612) 587.5151 f/U7I (' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 TO: Mayor & City Council FROM: Bruce Ericson, Parks & Recreation Director DATE: March 6, 1986 SUBJECT: Minnesota Sports Federation Conference I am requesting permission for myself, John McRaith and Tracy Meisner to attend the Minnesota Sports Federation Annual Conference held in St. Cloud April 4 & 5, 1986. This is a budgeted item. • E 6 U 0 VALUE SHIFT 1984 - 1985 - 1986 CITY VALUATION INCREASE TO 1984 PRIOR YEAR County School City 1985 County School City $3,174,505 - 8% 1986 County School City $3,104,837 - 7.5% City Increase 1984 - 1986 177,866,450 CITY 71,314,794 AS ASSESSED VALUE 100 $182,189,056 21 70,222,738 55 38,430,477 100 177,866,450 23 71,314,794 58 41,604,982 100 169,445,761 26 70,887,282 63 44,709,819 100 Assessed Value $ 6,279,342 16% 6 • • y v ASSESSOR ASSESSED YEAR MARKET VALUE NET TAX PROPERTY ONE 1983 $43,300 $ 7,917 $ 382.42 1984 46,400 7,627 416.26 1985 46,400 8,196 480.00 Lost Homestead 1986 46,400 12,992 1704.00 PROPERTY TWO 1983 74,800 16,084 1199.84 1984 86,500 15,240 1158.06 1985 86,500 18,510 1706.00 1986 86,500 18,045 1666.00 PROPERTY THREE 1983 71,200 21,376 2458.48 1984 76,600 26,116 3098.38 1985 79,900 23,938 3045.68 1986 91,900 30,517 4018.17 y v 0 11 DOLLAR CITY RECEIVES 1986 6 e & On Debt pOp1 ,Deb, 4 Region 6E 1C • MCLEOD COUNTY REAL ESTATE DOLLAR COLLECTED m9m. � _ T, TAX RATES FOR MCLEOD COUNTY, MINNESOTA RATES FOR TAXES PAYABLE IN 1986 COUNTY RATES . . . . . . . . . . . . . . . Assessed Valuation Hills Levy Proceeds Revenue 169.445,761 9.301 1 _576 .0-15 .0-2 Road a Bridge . 169,445.761 8.847 1,499,086.65 Welfare . . . . . . . . . . . . . . . . . . . 169.445.761 10.899 1,846,789.35 Debt Service . . . . . . . . . . . . . . . . . . 169.445,761 1.388 235,190.72 (County MITI Rate for Glencoe E Hutchinson Cities) 30.435 5.157,081.74 Regional Library . . . . . . . . . . . . . 107,113.048 .588 62,982.47 Tax Increment - County Funds. . . . . . . . . . . 5,806,817 30.435 176,730.48 Tax Increment - Regional Library. . . . . . . 251,191 .588 147.70 (County Mill Rate for all except Glencoe 6 Hutchinson Cities) 31.023 5,396,942.39 i TOWNSHIP AND CITY RATES 1 TOWNSHIPS Assessed Mill Tax Levy Assessed Mill Tax Levy Valuations Rate Proceeds Cities Valuation Rate Proceeds Acoma 6,462,535 7.434 48,042.49 Biscay 261,706 30.569 8,000.09 Bergen 6,304,486 7.931 50,000.88 Brownton 1,714,622. 77.149 132,281.38 Collins 5.936,875 6.115 36,304.00 Lester Prairie 4,148,104 44.516 184,657.00 Glencoe 6.333.419 3.948 25.004.34 Plato 1,331,945 34.687 46,201.18 Hale 6,161,671 6.330 39.003.37 Silver Lake 2,345.555 55.712 130,675.56 Hassan Valley 6,979,667 6.591 46,002.99 Stewart -Urban 1,731,796 74.695 129.356.50 Helen 7,176,200 6.271 45.001.95 Stewart-Rural 96,404 17.070 1,645.61 Hutchinson 7.386,015 6.093 45.002.99 Winsted 5,902,359 39.745 234,589.26 Lynn 6,367,714 4.712 30,OD4.67 Winsted TI #3 186,240 39.745 7.402.11 Penn 5,432,653 5.523 30,004.54 Winsted TI #4 64,951 39.745 2,581.48 Rich Valley 6,012,676 6.365 38,270.68 Glencoe 17,622,894 40.190 708,264.09 Round Grove 5,711,045 7.004 40,000.16 Glencoe TI#1 1,008,069 40.190 40,514.29 Sumter 5,922,241 7.473 45.004.20 Glencoe TI #5 86,917 40.190 3,493.19 Winsted 7,293,360 4.936 36,000.03 Glencoe TI #6 34,112 40.190 1,370.96 -- Hutchinson 44,684,315 47.328 2,114,819.26 Hutch. TI #2 4,426,528 47.328 209.498.72 Hutch. SPL4 25.504 37.863 965.66 .TOTALS 89,580,557 553.647.29 3,956,316.34 Proceeds to Taxing District Proceeds to Tax Increment DISTRICT RATES Total County 5,220,061.27 1 176,87 .1188 Assessed Mill Tax Levy Assessed Mill Tax Levy DISTRICT # Valuation Rate . Proceeds District # Valuation Rate Proceeds #421 14,595,740 34.397 502,049.67 425 a 4248 25,826 56.320 1,454.52 #422 41,047,009 54.223 2,225,691.97 426 9,190,964 38.311 352,115.02 1422- Tax,Inc. 1,129,098 54.223 61,223.08 427 9,289,943 52.314 485,994.08 #423 70,887,282 53.154 3,767,942.59 427 Tax Inc. 251,191 52.314 13,140.81 #423-Tax,Inc. 4,426,528 53.154 235,287.67 465 37.760 45.100 1,702.98 #424 11,766,624 46.189 543,488.60 735 69,782 42.757 2.,983.67 #425 12,534,831 52.148 653,666.37 TOTALS 1:,846,741.03 NOTE: Above School District Assessed Values and Tax does not Include Assessed Value and Tax for Property outside McLeod County which also contribute to the above School Districts. SPECIAL TAXING DISTRICTS RATES Assessed Valuation Mill Rate Tax Levy Proceeds 6E Regional Development 169,445,761 .165 27,958.55 6E Tax Increment 5,806,817 .165 958.12 Buffalo Creek Watershed 48,879.381 .488 23,853.14 - Buffalo Creek Tax Increment 1,129,098 .488 551.00 High Island Watershed 9,311,187 1.000 9,311.19 TOTALS 6-2,632.00 Proceeds to Taxing District Proceeds to Tax Increment Total County 5,220,061.27 1 176,87 .1188 Total Townships 553,647.29 Total Cities 3,691,455.59 264,860.75 Total School Districts 8537.OB9.47 309,651.56 Total Special Districts 61,122.88 1,509.12 GRAND TOTAL 18 Q63,379.44 752,899.61 To figure real estate tax rate, add the applicable county rate, the township or city rate, the school district rate, the 6E Regional Development rate, and the watershed rate, if within a watershed district. The amount of money being raised by each unit includes the state reimburse- ment of the tax credit. These figures do not Include any special assessment nonies. i • • March 10, 1986 TO ALL CITY COUNCIL MEMBERS ' 44 RE: Design, Bidding and Subsequent Review of Health Insurance Bid Specifications Dear Council Member: I have received two proposals to bid health and life insurances for City employees, Hospital employees, and the alternative to include Burns Manor Nursing Home employees. State law requires health insurance can be-bid every 48 months, and it is, therefore, appropriate to proceed with the bidding of these insurances. The establishment of the specifications in previous years has been done by a consultant. I have reviewed the two proposals and find that the proposal attached, from Mandel and Associates, is very 3, comprehensive and the most economical. (The Mandel & Associates proposal is for $995; the proposal from the other consultant was verbalonly and amounted to $3,600. After further conversations with them, I feel the services were comparable.) Therefore, it is my recommendation that the City Council engage the services of Mandel & Associates and authorize me to bid the insurance packages, pending approval of the other agencies involved. I would also recommend that the cost be divided equally, at this point, between all agencies involved. This item has been placed on your agenda for the March 11, 1986, council meeting for discussion and decision. Sincerely, CITY OF HUTCCHINSON Gary Plotz City Administrator GP: 1h 6 March 3, 1986 Mr. Philip G. Graves Administrator Hutchinson Community Hospital Century Avenue Hutchinson, Minnesota 55350 RE: PROPOSAL FOR DESIGN OF BID SPECS AND SUBSEQUENT REVIEW Dear Phil: Enclosed for your review and consideration is our proposal which provides for the complete services required for the development of the bid specifications, receipt and review of proposals submitted, and submission of an all inclusive Consultant Report detailing the features of the health plans proposed. The proposal is presented in three parts, each of which • details the services which would be provided to complete that portion of the bid process. The last page outlines the estimated time which would be required for the completion of each part of the proposal. Please note that the fees illustrated provide for the review process for all three Hutchinson employers - the City of Hutchinson, Hutchinson Community Hospital, and Burns Manor Nursing Home. Please contact me if you have any questions regarding the proposal, or information outlined in my letter. We would look forward to working with you and the other Hutchinson employers and believe that you would find our services quite complete. In addition, if there would be any savings to be realized through this health review process, it would be to your advantage to determine that Savings and to make the recommended adjustments to your.present plan at your earliest convenience to realize those savings. We believe that we could provide you with a complete detailed report and assist you with the decision- making process so that all three facilities could begin realizing that savings without unnecessary delay. We pride ourselves on our thorough and comprehensive reviews and would be glad to provide you with the names of several • employers to whom we have provided this service, including Sioux Valley Hospital -Sioux Falls, South Dakota; St. Luke's -2- Mr. Philip G. Graves March 3, 1986 Hospitals- Fargo, North Dakota; United Hospitals,Inc.- St.Paul; and St. Mary's Hospital- Rochester. We appreciate the opportunity to provide you with this outline of our services which are available to you and will await your decision regarding your selection of a consulting service. Sincerely yours, mes M. Mandel resident JMM /gtm Enc. • C� PROPOSAL for THE DESIGN OF MEDICAL BID SPECIFICATIONS and SUBSEQUENT PROPOSAL REVIEW prepared for: CITY OF HUTCHINSON HUTCHINSON COMMUNITY HOSPITAL BURNS MANOR NURSING HOME prepared by: James M. Mandel MANDEL & ASSOCIATES 6 • 0 ccuvTrcc I. ACQUISITION & ACCUMULATION OF CURRENT HEALTH DATA 1. Study of existing and desired health plan data. a) Obtain, review, and outline data on existing health coverage including, but not limited to: - Eligibility - Benefits Provided - Deductibles - Coinsurance - Conversion - Exclusions /Limitations - Definitions - Experience (Claims /Premiums) - Rate History - Participation - Includes meeting with employers and review of appropriate plan documents. 2. Assimilate data in proper format for future distribution to parties requesting data for bids. a) Bid materials to include: - Letter from Employer(s) intent - deadline - disclaimer - Instructions and Specifications for Bidding - plan clauses - plan specifications - Census Data & Related Materials 3. Advertisement for bids. a) Development of publication item. b) Publication in proper medium. -I- CFRVirF[ II. RECEIPT AND REVIEW OF SUBMITTED DATA 1. Receive and review all Requests for Bid from interested providers. - Includes data /time record of receipt, individual submitting bid request, etc. 2. Respond and forward bid materials to providers who request data for purposes of providing a health proposal. - Includes copying of data, mailing to providers, etc. • 3. Receive and respond to provider's questions and requests as they arise. 4. Receive and review all submitted bid proposals for accuracy and proper adherence to bid guidelines. 5. Respond to all bidders, confirming receipt of proposals. 6. Contact carriers /bidders for clarifications of data submitted, where necessary, to assure accuracy of data reported. 7. Arrange qualified bid proposals into simplified layout. - Includes outline of plan of benefits, services, costs, areas of concern, general comments, etc. -2- upvtrcc III. SUBMISSION OF REVIEW AND RECOMMENDATION 1. Arrange meeting to review proposals and Consultant Report with employer representatives. 2. Assist employer(s) with carrier /provider selection. 3. Notify chosen carrier of employer decision and arrange for meeting with employer. 4. Notify current carrier of change /cancellation of coverage (if appropriate). • 5. Contact remaining bid providers regarding proposal declination. -3- TIME REQUIREMENT AND FEE STRUCTURE SERVICE: ACQUISITION & ACCUMULATION OF CURRENT HEALTH DATA (PART 1) TIME ALLOWANCE: One (1) week FEE: $340.00 + advertising costs SERVICE: RECEIPT AND REVIEW OF SUBMITTED DATA (PART II) TIME ALLOWANCE: Provider response - One (1) week Forwarding of Bid materials - Immediate • Confirmation of Bids received - Immediate Response time for Bid submission - Three (3) weeks Clarification of Data,Spread -sheet and Consultant Report - Ten (10) days Total Time Allowance: Six (6) weeks FEE: $560.00 SERVICE: SUBMISSION OF REVIEW AND - RECOMMENDATION (PART III) TIME ALLOWANCE: Two (2) days FEE: $95.00 TOTAL TIME ALLOWANCE: Seven (7) weeks, two (2) days TOTAL FEE: $995.00 -4- 0 ORDINANCE NO. 5/86 AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP THE CITY COUNCIL OF THE CITY OF HUTCHINSON ORDAINS: The following described real property is hereby rezoned from C4 Commercial to R =3 Multiple Family Residence. North 188' of tract 850.60' by 280.94' by 955.82' by 300' of the SE quarter of the SW quarter of Section 36- 117 -30, City of Hutchinson Adopted by the City Council this 11th day of March, 1986. • ATTEST: Gary D. Plotz City Clerk • Paul L. Ackland Mayor ORDINANCE NO. 6/86 ORDINANCE AMENDING SECTION 6.09 OF ZONING ORDINANCE NO. 464 OF THE CITY OF HUTCHINSON, ENTITLED FEES, CHARGES AND EXPENSES THE CITY OF HUTCHINSON DOES ORDAIN: SECTION 1. Section 6.09 of the Zoning Ordinance No. 464 of the City of Hutchinson, entitled Fee Schedule, is hereby amended to read as follows: Section 6.09. Fee Schedule Conditional Use Permit Request 433 $45 which includes recording and drafting fees, if any. Variance Request $33 $45 which includes notification and publication expenses and extra - ordinary expenses of public hearing. SECTION 2. Effective Date. This Ordinance shall take effect upon its passage and publication. Adopted by the City Council this 11th day of March, 1986. ATTEST: Gary D. Plotz City Clerk �J Paul L. Ackland Mayor (812) 587 -5151 46 JffHUTCHINSON, ITY OF HUTCHINSON WASHINGTON AVENUE WEST MINN. 55350 M E M 0 DATE: March 5, 1986 TO: Mayor and City Council FROM: Building Official RE: Plumbing Permit Fees Attached is an Ordinance Amending Section 550:05 of the 1974 Ordinance Code of the City of Hutchinson, Entitled Plumbing Permit Fees. . I am requesting a change in fees as follows: Plumbing Openings from $3.00 to $5.00 per opening. Water and /or Sewer Hookup from $15.00 to $25.00. HP /pv attachment • Homer Pittman Building Official 1/—(? p PUBLICATION NO. ORDINANCE NO. 7/86 ORDINANCE AMENDING SECTION 550:05 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED PLUMBING PERMIT FEES THE CITY OF HUTCHINSON DOES ORDAIN: Section 1. Section 550:05 of the 1974 Ordinance Code of the City of Hutchinson, entitled "Fees Established" is hereby amended to read as follows: Fees Established. The Plumbing Inspector shall, before issuing any permit for the installation of any plumbing work, fixture or device, require the payment, by the applicant for such permit, of fees to the amount herein provided for and in the manner provided in the subdivision which follows. Subd. 1. The fee for all plumbing permit applications shall be computed on the basis of 63 -89 $5.00 per opening plus rough -ins for future plumbing fixtures and $15 788 $25.00 for water and /or sewer hookup inspection(s) required to insure compliance with all the requirements of Minnesota Plumbing Code MHD 134, Inspections, Tests and Maintenance. Section 2. This ordinance shall take effect upon its passage and • publication. Adopted by the City Council this _ day of March, 1986. Paul L. Ackland, Mayor ATTEST: Gary D. Plotz, City Clerk (612) 587.5151 CITY OF HUTCHINSON jffHUTCHINSON, WASHINGTON AVENUE WEST MINN. 55350 M E M O DATE: March 5, 1986 TO: Mayor and City Council FROM: Building Official RE: Installation of Manufactured Homes, A/k /a Mobile Homes At the Council Meeting of February 14, 1978, Mobile Home Inspection Fees were established with an effective date of January 1, 1978. This was never set forth by resolution or ordinance. The only record we have is the Council Minutes of February 14, 1978, At this time, we request approval of the attached Ordinance Amending Section 520:00 of the 1974 ordinance of the City of Hutchinson, Entitled Building Permit Fees, which makes the following addition to said section: "Subd. 4. Installation of Manufactured Homes, a/k/a Mobile Homes: $25.00 per unit and $5.00 for Anchoring Inspection, Also, at this time, we request a change in the fee schedule as follows: Original Fees - $15.00 per inspection. - Requested Change - $25.00 Per Unit (inspection prior to occupancy) $5.00.Anchoring Inspection Homer Pittman • Building Official HP /pv attachment 7-4 PUBLICATION NO. ORDINANCE NO. 8/86 41 ORDINANCE AMENDING SECTION 520:00 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED BUILDING PERMIT FEES THE CITY OF HUTCHINSON DOES ORDAIN: SECTION 1. Section 520:05 of the 1974 Ordinance Code of the City of Hutchinson, entitled Building Permit Fees, is hereby amended to read as follows: Section 520:00. Building Permit Fees Subd. 1. A fee for each building permit shall be paid to the Clerk as set forth in the table in Section 520:05. Subd. 2. The determination of value or valuation under any of the provisions of this code shall be made by the Building Official. The valuation to be used in computing the permit and plan -check fees shall be the total value of all construction work for which the permit is issued, as well as all finish work, painting, roofing, electrical, plumbing, heating, air conditioning, elevators, fire extinguishing systems and any other permanent work or permanent equipment. Section 520:05. Schedule of Fees. The following shall be the schedule of fees for building permits in this municipality: Subd. 1. New Construction, Additions, Remodeling, Misc.: TOTAL VALUATION Up to $250.00 $251.00 to $500.00 $501.00 to $2,000.00 $2,001.00 to $25,000.00 $25,001.00 to $50,000.00 $50,001.00 to $100,000.00 No Fee - Surcharge Only. $10.00 $10.00 for the first $500.00 plus $1.50 for each additional $100.00 or fraction thereof, to and including $2,000.00. $32.50 for the first $2,000.00 plus $6.00 for each additional $1,000.00 or fraction thereof, to and including $25,000.00. $170.50 for the first $25,000.00 plus $4.50 for each additional $1,000.00 or fraction thereof, to and including $50,000.00. $283.00 for the first $50,000.00 plus • $3.00 for each additional $1,000.00 or fraction thereof, to and including $100,000.00. / — j' 0 0 �J ORDINANCE NO. Page 2 $100,000.00 and Up Subd. 2. Moving Buildings: $433.00 for the first $100,000.00 plus $2.50 for each additional $1,000.00 or fraction thereof. $15.00 for a dwelling -house; $6.00 for a garage, whether attached or unattached to the dwelling house. Subd. 3. Demolition of Buildings: $25.00 plus a deposit of $50.00 per day of the first ten (10) days and $100.00 per day thereafter up to thirty (30) days. Any permit requested extending over thirty (30) days must be approved and the deposit set, by council. Subd. 4. installation of Manufactured Homes, a/k /a Mobile Homes: $25.00 per unit and $5.00 for Anchoring -Inspection. Section 520:10. Late Payment of Fees. Where work for which a permit is required by the Building Code is started or proceeded with prior to obtaining said permit, the fees above specified shall be doubled, but the payment of such double fee shall not relieve any persons from fully complying with the requirements of the code in the execution of the work nor from any other penalties prescribed herein. Section 520:25. Reinspection Fee. The fee for each reinspection shall be $10.00. SECTION. 2. Effective Date. This Ordinance shall take effect upon its passage and publication. Adopted by the City Council this day of , 1986.. ATTEST: Gary D. Plotz, City Clerk Paul L. Ackland, Mayor RESOLUTION NO. 8245 CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR 8-1/2 X 11 Paper $1,187.00 (40 cartons) Office Copy Needs City Yes Xerox Corp. The following items were authorized due to an emergency need: ITEM COST PURPOSE DEPT. BUDGET VENDOR 8-1/2 X 11 Paper $1,187.00 (40 cartons) Office Copy Needs City Yes Xerox Corp. Date Approved: 40tion made by: Seconded by: March 7, 1986 Resolution submitted for Council action by: 7 -OE. HUTCHINSON TELEPHONE COMPANY 30 SECOND AVENUE SOUTHWEST HUTCHINSON. MINNESOTA 55350 • TELEPHONE: (612)587 -2323 04 Listed below is our estimated cost for completing 911 Service at the Hutchinson Police Dispatch Center. EQUIPMENT MONTHLY 1 - GE Teletype $ 67.60 1 - 202T Modem PD Location 31.10 Automatic Location Information 102.20 (Update Changes Monthly) (Complete New Update Quarterly, Based on Access Lines) COE Programming (3 Hrs. @ $50.00) Service Connection Charge $200.90 INSTALL (One -Ti— me barge) $150.00 75.00 150.00 150.00 36.50 $561.50 Charges for 911 Service associated with our Central Office will be paid for by the State of Minnesota ($40.30 monthly and a one -time install charge of $132.50). (7 �tI 115 South Jefferson Street Hutchinson, Minnesota 55350 (612) 587 -6564 TO: Mayor & City Council FOR YOUR INFORMATION Q JUL 1984 m 'RECEIVED o c� BY FROM: Hutchinson Senior Center Advisory Board It is the expressed desire of the Senior Advisory Board that the city consider the property east of the Senior Center as a future site for expansion to our Center. It is our hope that the Council would consult with the Senior Advisory Board if other considerations regarding this property are being made. Thank -you for your attention. Sincerely, J. Harold Beytien, 7/84 Senior Advisory Board Chairman L� 6 RESOLUTION NO. 8244 RESOLUTION REQUESTING ADOPTION OF SPECIAL LEGISLATION FOR TRANSFERING FIRE FACILITY BOND PROCEEDS AND ACCRUED INTEREST EARNINGS TO A POLICE FACILITY CONSTRUCTION ACCOUNT, AND CONTINGENT AUTHORIZATION TO IMPLEMENT SAID TRANSFER WHEREAS, the City of Hutchinson desires to acquire and construct a police station, and WHEREAS, the City of Hutchinson has a cash balance of monies from obliga- tions issued to finance the acquisition and construction of a fire station, and WHEREAS, the balance of the aforementioned bond proceeds, including accrued interest earnings are needed for another PUBLIC SAFETY PURPOSE, namely the acquisition and betterment of a police station. NOW, THEREFORE, BE IT RESOLVED that the City of Hutchinson herein requests the Minnesota Legislators adopt the proposed special legislation therewith attached, and FURTHERMORE, authorizes and directs the transfer of aforementioned monies to a police facility construction account contingent upon any adoption and effective date of said proposed legislation. Adopted by the City Council of the City of Hutchinson, Minnesota this 11th day of March, 1986. ATTEST: Gary D. Plotz City Clerk a Paul L. Ackland Mayor (CITY OF HUTCHINSON: PUBLIC SAFETY FACILITY) Not withstanding Minnesota Statutes, Section 475.65, the City of Hutchinson may by resolution devote the use of any balance of proceeds of the obliga- tions issued to finance construction of the municipal fire hall to finance the acquisition and betterment of a police station, without submitting the question to the voters. 0 D (612) 687 -6151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: February 26, 1986 TO: Mayor and City Council FROM: Director of Engineering RE: 1986 Maintenance of Southeast (Vocational Site) Water Tower The specifications have been completed and 2 recommend approval of same with a bid date of April 3rd, 1986. Work to be completed between May 1st and June 1st. MVP/p7 cc: Dick Nagy 0 Marlow V. Priebe Director of Engineering 9 -� (012) MI -6151 X/ CITY OF HUTCH /NSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: February 28, 1986 TO: Mayor and City Council FROM: Director of Engineering RE: Assessment Roll No. 208 The construction of sanitary sewer, watermain, storm sewer, grading and gravel base has been completed for improvements requested In Kimberly's Country Estates. Attached are the following for your action: 1. Resolution Declaring Cost to be Assessed and ordering Preparation of Proposed Assessment 2. Assessment Roll No. 208 3. Resolution Setting Hearing for Assessment MVP /pv attachment • Marlow V. Priebe Director of Engineering q —,E RESOLUTION IND. 8232 RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL N0. 208 WHEREAS, cost has been determined for the improvement of Hilltop Drive and Lindy Lane in Kimberly Country Estates by the construction of Sanitary Sewer, Watermain, Storm Sewer, Grading, Gravel Base and Appurtenances, and the bid price for such improvement is $67,231.30, and the expenses incurred or to be incurred in the making of such improvement amount to $13,793.009 so that the total cost of the improvement will be $82,033.38. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $13,915.369 and the portion of the cost to be assessed against benefited property owners is declared to be $679119.12. 2. The City Clerk, with the assistance of the City Engineer, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public • inspection. 3. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 11th day of March, 1986. Mayor City Clerk • 9 -,E RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT RESOLUTION N0. 8243 ASSESSMENT ROLL NO. 208 WHEREAS, by a resolution passed by the Council on the 11th day of March, 1986, the City Clerk was directed to prepare a proposed assessment of the cost of improving Hilltop Drive and Lindy Lane in Kimberly Country Estates by the construction of Sanitary Sewer, Natermain, Storm Sewer, Grading, Gravel Base 6 Appurtenances; AND WHEREAS, the Clerk, has notified-the Council that such proposed assessment has been completed and filed in his office for public inspection, NOW, THEREFORE, HE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the 8th day of April, 1986, in the Council Chambers at City Hall at 8:00 P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such assessment. 2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearings. Adopted by the Council this 11th day of March, 1986. City Clerk • Mayor f —E. PUBLISHED IN THE HUTCHINSON LEADER, HUTCHIN3010, MINNESOTA, ON TUESDAY, MARCH 18TH, 1986. NOTICE OF HEARING ON PROPOSED ASSESSMENT to PUBLICATION NO. 3524 ASSESSMENT ROLL NO. 208 1985 Letting No. 69 Change Order No. 2 Hutchinson, Minnesota March 11th, 1986 TO WHOM IT MAY CONCERN: NOTICE is hereby given, that the Council will meet at 8:00 P.M. on the 8th day of April, 1986, in the Council anubera of City Hall at Hutchinson, Minnesota, to pass upon the proposed assessment for the improvement of Hilltop Drive and Lindy Lane in Kimberly Country Estates by the construction of Sanitary Sewer, Watermain, Storm Sewer, Grading, Gravel Base and Appurtenances. The proposed assessment is on file for public inspection at my office. Written or oral objections will be considered at the meeting, but the Council may consider any objection to the amount of the proposed individual assessment at an adjourned meeting upon further notice to the affected property owners as it deems advisable. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or Clerk; however, no appeal may be taken as to the amount of any individual assessment unless a written objection, signed by the affected property owner, is filed with the City Clerk prior to the assessment hearing or presented to the presiding officer at the hearing. Under Minnesota Statutes, Section 435.193 to 435.1959 the Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older for wham it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of this law and the resolution adopted under it, may, within 30 days of the confirmation of the assessment, apply to the City Clerk for the prescribed form for such deferral of payment of this special assessment on his property. The total oust of the improvement is $82,034.48. Gary D. Plotz, City Administrator • Hutchinson, Minnesota q -E, • _ Blp�t U1 uP 02 Compiled BYt Marlow V. be 1913 LETTING N0. , CHANGE ORDER NO. 2 COST PER UNIT t AT.45T.68 or N3,� Computed BY$ Nerlow V. Prieto HILLTOP DRIVE A LINDY LANE IN KIMBERLY COUNTRY ESTATES SERVICE LEAD i Clocked BYt Cal Rios SANITARY SURN, VATERMAIN, $YORK SEVER, GRADING, NO. YRS. SPREAD 1 1 GRAVEL BASS AND APPURTENANCES UNIT USED t Per Lot ACCT. PARCEL NAME A ADDRESS i ADDITION OR =VICE TOTAL OF SUBDIVISION BLACK FRONTAGE I T 1D COST CREDITS ASSISSMIXT O1 02 -0090 Keith Radtke 1-117-29 1:2110 Bo "610 14 R her 's CountrY Estates 6 7,457.68 $ S T,491,60 02 162 -0100 Dennis A Pamela data - McDonald Trlr. Ct., Lot 59, 11 - 1 01 0 Huto O R Der 's ant totes 8 1 02 - 03 0110 Richard A. Larson 75 Hassan at. So. -11 1 0160 oh mm 0 Kimberly's tr Cates 1 7.457.68 7,457,68 olzu Real A Wanda Ronsow 546 trio St. 2-11 - 1 01 0 Ruto usm 0 RLDer 's t taUa 10 / 4 .1i8 4 2 -0150 Rickard A. Larsou 75 Hassan St. So. 111- 4 200 Hutchinson. M 55350 Kimberly's Country Estates 3 2 3.728.84 1.728.6% 2- 1 Richard A. Lanni 15 Hassan St. 80. 117-2 1 0210 Hutchinson 0 Kiaher 's Comt Este es 4 2 28.84 .M 07 2 -0170 Richard A. Larson 75 Hanson St, So. 32-117-29-15-0020 4 ' Count" Estates 1 5 2 114213681 ___. `___. __ 4 Sh 02 2LO2 Compiled By1 Nan V. Pr10_ 1985 LETTING NO. 6, CRANOE ORDER N0. 2 COST PER UNIT 1 J7,97 or 13.720 Computed By1 Nvl�ov t Priebe HILLTOP DRIVE A LINDI LANE IN MERELY COUNTRY ESTATES SERVICE LEAD I Checked Sy1 Cal Riot SANITARY SIM, NATERMAIN, STORM SEWER. ORADINO, NO. TBS. SPBRAD 7 GRAVEL EASE AND APPURTENANCES UNIT USED t Per Lot ACCT. PARCRL NAME ADDRESS ADDITION OR SERVICE AL OF ONNEm B B B 02!g1,80 City of Hutchinson Park Department 37 Washington Ave. west Park Land Between Blks. 3 A M, 2 -il - 1 0 to 0 Kixbwlrlo Country Rotates 14,915. 6 14,915.36 2 -02 09 0190 Richard A. Larson 75 Rosman St. So. -11 1 02 0 tchi R •'s Cow Estates 1 7.457.6816 7.457.68 10 2 -0200 Richard A. Larson 75 Rosman St. So. 117- =21 11 0 Hutchinson. MI 0 r •e Count es 2 7.467.68 7,45T.68 11 2-0210 Richard A. Larson 75 Bommas St. So. 32-117-29-15-0260 Huto 0 Kimberly's C oun try Estates 1 4 7,457-66 i 82,034.48 • rota rnaoipaa... Dread Total*...... °L (612) 587.6151 i CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: February 26th, 1986 TO: Mayor and City Council FROM: Director of Engineering RE: Project No. 86 -03A Project No. 86 -06 Project No. 86 -07 Attached is the Engineer's Report and Resolution Accepting Report and Calling for Hearing for Colorado Circle (86 -03A) and Northwoods Avenue (86 -06). Also, attached is the Resolution Ordering Report, Engineer's Report and Resolution Accepting Report and Calling for Hearing for Ninth Avenue Storm Sewer (86 -07). This involves Maplewood and County. MVP /PV attachments • Marlow V. Priebe Director of Engineering q -F -H' 0 DATEt Tot FROM: .i15.L41 � February 25, 1986 Mayor and City Council Director of Engineering SUBJECT: Colorado Circle Improvement Project - Gentlemen: I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acoeptable, I reo, ind a hearing be held on the Sth day of April, 1986. PROJECT NO. 86-03A - Sanitary Sewer, Storm Sewer, Watermain, Grading, Gravel Base and Appurtenances on Colorado Circle Construction Coat Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest 20,300.00 1,420.00 1,420.00 0.00 1,630.00 TOTAL- --- ---- - - ---- ---- --# 24,780.00 Assessable Coat # 24.780.80 Deferred Assessable Coat 0.00 City Coat 0.00 TOTAL -------------------- ---- - - --- #_ 24,780.00 MVP /pv Marlow V. Priebe Director of Engineering I —! RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IIMPROVENUT PROJECT 90. 86-03A RESOLUTION 90. 8238 WHEREAS, pursuant to resolution of the Council adopted January 28th, 1986, a report has been prepared by Marlow V. Priebe with reference to the improvement of Colorado Circle by the construction of Sanitary Sewer, Storm Sewer, Watermain, Grading, Gravel Base and Appurtenances, and this report was received by the council on March 11th, 1986. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The council will consider the improvement of such street in accordance with the report and the assessment of benefited property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of =249780.00. 2. A public hearing shall be held on Such proposed improvement on the 8th day of April, 19869 in the Council Chambers of the City Hall at 8 :00 P.M. and the clerk shall give mailed and published notice of such hearing and improvement as required by law. Adopted by the council this 11th day of March, 1986. Mayor Clerk 0 IJ � -F E ENGINEER'S REPORT CCIT2 OF HUTCHINSON DATE: February 259 1986 TO: Mayor and City Council FROM: Director of Engineering SUBJECT: Northwoods Avenue Improvement Project Gentlemen: I have studied the following areas and find that the proposed project is• feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on the 8th day of April, 1986. PROJECT NO. 86 -06 - Grading, Surfacing and Appurtenances on Northwoods Avenue from Spruce Street to East Termini Construction Cost • Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest E 3,000.00 210.00 210.00 0.00 240.00 TOTAL--- --- --- ----- ------- ----- --- - --* 3,660.00 Assessable Cost $ 1,830.00 Deferred Assessable Cost 0.00 City Cost 1,830.00 TOTAL-- -- ------ ------ ----------- -- - - -$ 3,660.00 MVP /pV Marlow V. Priebe Director of Engineering RESOLUTION RECEIVING REPORT AND CALLING HEARING ON PROJECT No. 86_06 i RESOLUTION NO. 8239 WHEREAS, pursuant to resolution of the Council adopted December 10th, 1985, a report has been prepared by Marlow V. Priebe with reference to the improvement of Northwoods Avenue from Spruce Street to East Termini by the construction of Grading, Surfacing and Appurtenanosa, and this report was received by the council on March 11th, 1986. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The council will consider the improvement of such-street in accordance with the report and the assessment of benefited property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $3,660.00. 2. A public hearing shall be held on such proposed improvement on the 8th day of April, 1986, in the Council Chambers of the City Hall at 8:00 P.M. and the clerk shall give mailed and published notice of such hearing and improvement as required by law. Adopted by the council this 11th day of March, 1986. Mayor Clerk 9 -G- RESOLUTION ORDERING PREPARATION OF REPORT OR IMPROVEMENT PROJECT N0. 86-07 Resolution No. 8240 WHEREAS, it is proposed to improve Ninth Avenue From T.B. 15 to Elm Street by the construction of Storm Sewer and Appurtenances, and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 4299 NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCBINSON, MINNESOTA: That the proposed improvement be referred to Marlow V. Priebe for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the council this 11th day of March, 1986. Clerk 0 Mayor q,l/, DATES February 25, 1986 TO: Mayor and City Council FROM: Director of Engineering SUBJECT: Ninth Avenue Improvement Project Gentlemen: I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on the 8th day of April, 1986. PROJECT NO. 86 -07 - Storm Sewer and Appurtenances on Ninth Avenue from T.H. 15 to Elm Street Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest $ 12,000.00 840.00 840.00 0.00 960.00 TOTAL-- ----- --- -- ------------ - ------ -$ 13,640.00 Assessable Cost 3 8,640.00 Deferred Assessable Cost 0.00 City Cost 5,000.00 TOTAL--------------------------- - - - --$ 13,640.00 Marlow V. Priebe Director of Engineering MVP /pv 9 -N- RESOLUTION RECEIVING REPORT AND CALLING BEARING ON IMPROVEMENT of PROJECT NO. 86-07 RESOLUTION NO. 8241 WHEREAS, pursuant to resolution of the Council adopted March 11th, 1986, a report has been prepared by Marlow V. Priebe with reference to the improvement of Ninth Avenue from T.H. 15 to Elm Street by the construction of Storm Sewer and Appurtenances, and this report was received by the council on March 11th, 1986. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The council will consider the improvement of such street in accordance with the report and the assessment of benefited property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $13,640.00. 2. A public hearing shall be held on such proposed improvement on the 8th day of April, 1986, in the Council Chambers of the City Hall at 8:00 P.M. and the clerk shall give mailed and published notice of such hearing and improvement as required by law. Adopted by the council this 11th day of March, 1986. Clerk 0 Mayor 9- N X C City of Hutchinson I Uk d Fee 10.00 APPLICATION FOR BINGO LICENSE Az,roved by: Building a,, __Y Fire (���"�_- Application shall be submitted at least Police days prior to the bingo occasion I, be n✓1 c5 'S:c,kr6 -4,v' AND I, C 0G7l�e� ��5 — Na me of Authorized Officer Name of ated Bingo T'anager Hereby submit in duplicate this application for a license to conduct the game of bingo in accordance with the provisions of City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 344 for the license year ending Si"ures: Aucer of Organization Design d Bingo Manager A. The following is to be completed by the duly authorized officer of the organization: KM o� The following is to be completed by the designated bingo manager of organization: ��rr 1. True Name: le last (,first) m 2. Residence Address: yb ins �iR£fNSGo-Nt irfi %�srn !��✓ ST street city tate zip code) 3. Date of Birth: S — `3 — 7// 4 4. Place of Birth: 5 76u1 (Mo., day & year) (city '& state 5. Have you ever been convicted of any crime other than a traffic offense? Yes _ NO >< . If yes, explain How long have you been a member of the organization? Attach a copy of the official resolution or official action designating you bingo manager. *P 4 I —T 1. • True Name: last _ middy 700 — 7(first) / jam// Zti /77J/SV7 2. Residence Address: (street) I tcity) state zip code) 3. Date of Birth: Z —`/ 4. Place of Birth (mo. day ear) Ccity & state 5. Have you ever been convicted of any crime other than a traffic offense? Yes i�r— NO If yes, explain KM o� The following is to be completed by the designated bingo manager of organization: ��rr 1. True Name: le last (,first) m 2. Residence Address: yb ins �iR£fNSGo-Nt irfi %�srn !��✓ ST street city tate zip code) 3. Date of Birth: S — `3 — 7// 4 4. Place of Birth: 5 76u1 (Mo., day & year) (city '& state 5. Have you ever been convicted of any crime other than a traffic offense? Yes _ NO >< . If yes, explain How long have you been a member of the organization? Attach a copy of the official resolution or official action designating you bingo manager. *P 4 I —T I s C. Game Information: D. 1. Place where bingo games will be played ��? S Vou l / 2. Date or dates bingo will be played d (date and o day s of week 3. Hours of the day bingo will played: From 7 A.M. to 40 L.1V — Zp�If 4. Maximum number of players 102 15, 5. Will prizes be paid in money or merchandise? 6. Will refreshments be served during the time the games are being conducted? Yes_ No If so, will a charge be made for such refresh_ments? Yes_ NO Organization Information: 1. Address where regular meetings are held o2Slii95fimn,AoPC- 2. Day and time of meetings 5� J 41,/p„Jigp�� 3. Is the applicant organization organized under the laws of the state of Minnesota? Yes A No 4. How long has the organization been in existence? 4a. How many members in the organization? Q� 5. What is the purpose of the organization? 6. Officers of the Organization: 10 Name I Address Title 7. to the organization: j + Name Address Title Social Security Number: MN Business ID Number: W- 0983307 /tom E ti .. D. Organization Information: (Continued) 8. In whose custody will organization records be kept? ] Name � YC� �T� o��i� Address 1,7Q v; bal 9. If the organization carries sufficient insurance to compensate the players in the event any injury is sustained by players whil participating in the bingo game, or while on the licensed premises, pleaseNs�tate t�I Fire Name of Insurerg�J.Til4-A and Policy No. -G/{ - 3-252� t,5 Nr4.KP 10. Have you (Manager & Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation of bingo games? 11. Attach a 1' t of all active members of the organization. E. The following in£or ation i proved concerning a f delity bond given by the bingo manager in favor of the organization: 1. Name of bonding company 2. Address of bonding company 3. Amount and duration of bond 4. Application is hereby made for waiver of the bonding requirements. Yes _V,' No I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance N0. 655 relating to bingo, and I will familiarize myself with the contents thereof. i enature of authorized officer of organization Date: 61 Subscribed sworn to / before notary public Day of � dQ� 9 Signature of Notarly Public Commission expires on 011 &M on this o Subscribed and sworn to before me -a notary public on this Day of , 19_. Signature of Notary Public Commission expires on • CONNIE M. LAMBERT . 1 ` NOTARY PUBLIC - MINNESOTA 8 MCLEOD COUNTY yy My CommiWon Expmm Apr. 16.1969 City of Hutchinson FEE: 0-0 APPLICATION FOR GAMBLING DEVICES LICENSE Approved by: Building Fire Application shall be submitted at Police least days prior to the Gambling occasion I. �►�7J5 � hrOP � AND It ' Name of Authorized Officer of Name of —Designated Gambling Organization Manager Hereby submit in duplicate this application for a license to conduct the game of bingo in accordance with the provisions of the City of Hutchinson Ordinance NO. 655 and Minnesota Statutes Chapter 349 for the license year ending Signatures: Authorized icer of Organization Designat6B Gambling Manager of organization A. The following is to be completed by the duly authorized officer of the organization: 1. True Name: 4-j (last) 2. Residence Address: 3. 5. � ' S st) (middle) (street) (city) (state) (zip'y ' Date of Birth: 2'q S43 4. Place of Birth (mo /day /year) (city /state) Have you ever been convicted of any crime other than a traffic offense? Yes No If Yes, explain B. The following is to be completed by the designated gambling manager of organization: 1. True Name: '�e L Li S L 1/ (last) 2. Residence Address: 3. Date of Birth: (street) g 9 - V0 4. (mo /day /year) (first) (middle) (city) (state) (zip) Place of Birth: yJ 6uJi9- (city/state) q "T' 9 5. Have you ever been convicted of any crime other than a traffic offense? Yes No If yes, explain 6. How long have you been a member of the organization? _ A- r< 7. Attach a copy of the official resolution or official action designating you gambling manager. C. Game Information: D. 1. Place where gambling devices will be used 2. Date or dates gambling devices will be used `An4 a�� (date and /or day(s) 3. Hours of the day gambling de 'ces will be used: of week) From PM. To A P. . 4. Maximum number of players 5. Will prizes be paid in money or merchandise? 6. Will refreshments be served during *the time the gambling devices will be used? Yes «` No if*so, will a charge be made for such refreshments? Yes �- NO Organization Information: 1. Address where regular meetings are held Z;26 �5 fit aSk,, � r <. Day and time of meet-i i.gs 3. Is the applicant organization organized under the laws of the State of Minnesota? Yes X No 4. How long has the organization been in existence? 4a. How many members in the organization? 5. What is the purpose of the organization?< 6. Officers of the Organization: Name Address Title 7. Give names of officers or any other persons paid for services to the organization: Name Address Title a h 4 V /CIS t:>V�c°CPt� t-e&' 11 D. Organization Information: (Continued) E. 8. In whose custody will organization records be kept? ' Name _��G/!i ���u�� Address %�26ba/ l►i 9. If the organization carries sufficient insurance to compensate the players in the event any injury is sustained by players while gambling devices are used, or while on the licensed premises, please t qLte, tY�e 44u,A-1 Fi e6 #4'r nG Name of Insurer x„lan 1»su► -amts and Policy No. A - 3;Z3 10. Have you (Manager & Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices? YJ� 11. Attach a list of all active members of the organization. The following inf mation is provi ed��rn' g a fide1it Y bond given by the gambling manager in favor of -the organization. 1. Name of bonding company 2. Address of bonding company Amount and duration of bond 3. 4. Application is hereby ,made for waiver of the bonding requirements. Yes V No I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 655 relating to gamblimg, and I will familiarize myself with the c ntents thereof. Subscribed and sworn 199. Signature of authorized off Date: A — _-2e —AY (e to efore me a otar p blic Signature of N tart' Public Commission expires on cer or orRawcation on this day of Subscribed and sworn to before me a notary public on this day of 19 . Signature of Notary Public Commission expires on Social Security Number: .: CONNIE M. LAMBERT /�� NOTARY PUBLIC - MINNESOTA MN Business ID Number: �! — 0, 1 g 334,7 MCLEOD COUNTY w* My Commission Expires Apr. 16,1989 Office of MCLEOD COUNTY ASSESSOR A. O. [Tony] Victorian Court House TELEPHONE COUNTY ASSESSOR 830 11th Street East 864 -5551 Glencoe, Minnesota 55336 MaAc.h 4, 1986 85678 MAR 1996 Cu QFAZEVW ut r � Ctexk o6 City on Township: Bnc2os ed .iA the notice o b time set bon the meeting o b your Locat Boa d ob Review and aC6o the neceasan.y a6se6sment notice btanks which must be posted and pubWhed at t.ea6t 10 days pn i.oh to the date o6 the meeting. Tb tha meeting date and time set ban your juniad�etion i con6tiet6 .in some way, ptease tet this obb.ice know at once so that a new date may be set. Th.i6 .c.6 .impotta.nt becau6e aU "Notice ob Assessment and Equatizati-on" bonms that axe mailed to the taxpayex6 wit include the meeting date and time on them. A nev.iew date change cannot be made abteA the notice6 axe sent out. yowl. coopeAa t ion in th i.6 matteA . wilt be appneci.a ted. Thank you. S.incenety, a-6. A. 0. V.ccton.can. County A6se6son A0U /an Enc: McLeod County Equal Opportunity Employer t Fam No. AF. 4- -Notice to Clerk of Meeduz of Board of Review -- Uzodon F it OFFICE OF COUNTY ASSESSOR TO THE CLERK OF THE City GF Hutchinson McLeod COUNTY, MINNESOTA: N0710E IS HEREBY GIVEN, That the 6th An- June at--U—o'clock—A...-M., has been fixed as the date for the meeting of the Board of Review —� twit. out OW) --in yrosr City - for said year. This meeting should be held in your office as provided by law. Pursuant to the provisions of Minnesota Statutes Section 274.1, you are required to give notice of said meeting by publication and posting, not later than ten days prior to the date of said meeting. Given under my hand this 4th day of March 1986 County Assessor. McLeod County, Minnesota 'Apps only to cities whose charter provides for a Board of Egwalizatloa instead of a Board of Review. $ 40.464.52 CENTRAL GARAGE *D.O.E.R. Soc. Sec. social security REGULAR COUNCIL MEETING Doug Meier March 11, 1986 30.00 WATER 4 SEWER FUND % safety boots 30.00 Brandon Tires *U.S. Postmaster postage $149.66 supplies *D.OE.R. Social security 427.84 69.90 Circulation Department 3 yr subscription 42.50 Forbes Auto State Dept. of Natural Resources well permits 290.00 supplies Dodd Technical Corp. ink jet print cartridges 31.60 Hansen Gravel $ Fill 2 6yd loads of gravel 36.00 Quast Transfer freight charges 46.10 Hach Co. supplies 35.82 Allen Office supplies 2.98 American Payment Center 3 mos. rental 55.00 Big Bear supplies 8.67 Carr Flowers Olsen - hospital flowers 9.95 Coast to Coast supplies 34.84 Commissioner of Revenue Feb. sales tax 299.22 Curtin Scientific chemicals 220.76 Feed Rite Controls Inc. chemicals 1040.79 Fitzloff Hardware supplies 71.44 G 4 K Services uniform rental 103.50 Hutch Coop gasoline 305.38 Hutch Iron $ Metal iron 15.21 Hutch Telephone telephone 246.25 Hutch Utilities electricity 12,438.32 Hutch Fire $ Safety semi annual inspection 35.90 • Jerabek Machine flat iron 28.72 Johnson Super Valu supplies 16.06 Junker Sanitation refuse 21,640.75 Juul Contracting repair watermain 705.00 K Mart batteries -flash lites 40.62 Krasen Plbg. supplies 3.75 Logis computer charges 470.64 McLeod Co. Sanitary Landfill february charges 8.00 Mn. Valley Testing Lab testing 211.50 Munitech Inc. supplies 58.00 Plaza Hardware supplies 4.87 Power Process repairs 332.82 Quades repairs 129.59 Public Employees Retirement pera contribution 254.30 United Building Center supplies 69.56 Ziegler Inc. repairs 403.35 Zep Mfg. Co. cleaning supplies 50.20 Water Products supplies 89.06 $ 40.464.52 CENTRAL GARAGE *D.O.E.R. Soc. Sec. social security $ 48.57 Doug Meier %safety boots 30.00 Ken Wichterman % safety boots 30.00 Brandon Tires repairs 4 supplies 590.46 Coast to Coast supplies 21.89 Crow River Glass supplies 69.90 Farm $ Home supplies 21.49 Forbes Auto State supplies 119.68 GTC Auto Parts supplies 492.64 -2- Hutch Iron F, Metal iron $ 19.36 Hutch Wholesale Supply supplies 213.90 Ink Spots printing supplies 22.00 Jerabek Machine Shop repairs 66.02 Jims Auto Salvage supplies 10.00 Plaza Hardware supplies 14.61 Plowmans repairs 28.35 Schmeling Oil Co. oil 251.46 Public Employees Retirement pera contribution 28.87 Town £,County Tire repairs 186.60 United Bldg. Centers supplies 109.44 Wigen Chev. Co. supplies 5.40 $ 2,380.64 GENERAL FUND *Dept. of Natural Resources boat registration fees $94.00 *Mn. State Treasurer notary commission fee 10.00 *Dept. of Natural Resources snowmobile reg. fees 62.00 *D.O.E.R. Soc. Security social security 3,046.42 *Dept. of Natural Resources snowmobile reg. fees 22.00 *Dept. of Natural Resources boat registration fees 107.00 Elaine Lundeen trip refund 19.00 • Joe Sic 5 3/4 hr. cleaning 41.69 Earl Alsleben %safety boots 30.00 James Popp fire instructor training 113.65 James Weckman gas pumped 12.30 Charles Jones advance for training 245.00 Scott Webb advance for training 75.00 Anderson Interiors supplies 58.75 Anoka Co. Law Enforcement 7 registration fees 140.00 Berger Bldg. & Htg. repairs 162.03 Cargill Co. de -icing salt 662.95 Govt Finance Officers Assn. subscription 45.00 Intl Assn. of Arson dues 25.00 Mn. Dept. of Transportation license renewal 60.00 Persians repairs 79.25 P.J. Foreign Car Repair repairs 34.80 Stewart Sandwiches supplies 31.70 Ticket Craft tickets 99.20 Bus. Womens Training Institute seminar for two 88.00 Data Code repairs 135.00 Floralview Floral Waage -baby flowers 16.00 Harris Communications telephone for the deaf 369.00 A 4 B Electric repairs 25.00 Abbott Electronics repairs F, tape recorder 103.40 Allen Office supplies 131.39 Am. Welding Supplies supplies 50.58 Allen Precision Equipment supplies 36.58 Automation Supply Co. labels 15.15 Big Bear supplies 29.60 Brandon Tire repairs 65.78 Browns Greenhouse lbvd trees down payment 625.50 -3- John Bernhagen March compensation 1662.50 Carr Flowers Crow River Vet Clinic Stearns,Waage,Baumetz boarding fees -dogs 39.50 135.00 Coast to Coast supplies 307.60 Coca Cola Bottling supplies 147.50 Chamber of Commerce office rental 125.00 Copy Equipment supplies 70.72 Co. Treasurer dl fees 106.00 Chas Bailley $ Co. audit fees 4000.00 Culligan Water Cond. salt $ rental 54.70 Communications Auditors batteries 22.00 Crow River Glass glass 100.00 Co. Recorder recording fee 10.00 ERickson $ Templin feb. snow removal 2418.25 Family Rexall Drug - supplies 61.40 Farm $ Home supplies 83.65 Floor Care Supply cleaning supplies 333.97 Great Plains supplies 195.98 GTC Auto Parts supplies 4.42 Fitzloff Hardware supplies 174.31 G €, K Services uniform rental 631.33 Hager Jewelry supplies 15.37 Hutch Cennex gasoline 3001.08 Henry's Candy Co. supplies 2686.31 Home Bakery supplies 71.57 Hutch Drug supplies 10.03 • Hutch Drug supplies 6.59 Hutch Iron f, Metal supplies 6.92 Hutch Leader legal publications 428.49 Hutch Telephone telphone 2714.23 Hutch Utilities electricity F, gas 19,411.09 HutchWholesale supplies 17.40 Hutch Fire $ Safety repairs 80.10 School Dist. 423 bldg. supervisor 200.40 Ink Spots printing 180.50 Jahnkes Red Owl supplies 34.58 Johnson Super Valu supplies 48.92 Joes Sport Shop supplies 604.00 K Mart lite bulbs 8.88 Krasen Plbg. repairs 83.26 L $ P Supply repairs 23.90 Logis computer charges 8877.76 Mankato Bus. Products copier contract 35.00 McLeod Coop Power airport electricity 807.19 Miller Davis traffic tickets 105.00 Midland Products Co. supplies 58.82 Motorola Inc. equipment 1204.00 Midwest Bus. Products pens 8.85 Midcontinent Theatre office rental 325.00 McGarvey Coffee Co. coffee 111.20 New Ulm Wholesale "4 cases cups 50.00 Northland Beverages supplies 44.00 No. American Cable System basic cable 6.45 Dean O'Borsky meetings 53.83 Plaza Hardware supplies 74.67 Gary Plotz meetings 61.40 0 • 0 a Quades Rite Way Auto Wash Rutz Plbg Rockmount Research R $ R Specialties Inc. Schlueters Refrigeration Shopko Simonson Lbr. Co. Public Employees Retirement James Schaefer Tri Co. Water Cond. Tombstone Pizza United Bldg. Centers Xerox West Central Inc. supplies $ repairs car maintenance repairs supplies repairs repairs cassette player - supplies supplies pera z month compensation salt supplies supplies contract payment filming assessment rolls BOND FUNDS Pool 5 Recreation Const. Debt Service Am. National Bank of St. Paul administration fees Pool $ Recreation Construction Fund Floor Care Supply mats E. J. Pinske Bldrs est. #9 Korngiebel Architecture architectural fees Library Construction Fund Krasen Plbg. Bonds of 1982 National City Bank of Minneapolis repairs 82.69 27.00 38.81 220.55 36.60 75.95 134.46 36.13 3825.67 1001.00 17.70 31.00 118.52 270.92 192.07 $65,217.41 109.29 1578.02 13,000.00 2991.46 17.569.48 30.00 principal,interest f, service fee 12,295.75 • • -5- MUNICIPAL LIQUOR STORE American Linen Supply Co. feb. towels 17.60 Ed Phillips $Sons mix 11.76 Griggs Cooper &So. mix 74.68 Griggs Cooper $Co. mix 19.99 Friendly Beverage Co. beer 1455.05 Northland Beverages mix 180.45 Lenneman Beverages Inc. mix $ beer 12,462.80 Locher Bros. Inc. beer $ mix 4344.95 Triple G beer & mix 8624.40 Henrys Candy Co. supplies 1636.77 Coca Cola Bottling mix 319.95 Andy Lundholm supplies 73.00 Nationwide Papers bags 122.26 Service SalesCorp. labels 231.72 Superior Products ceiling fans 100.30 Hutch Utilities gas $ elec. 671.13 Hutch Telephone telephone 68.61 D.O.E.R. social security 271.66 Public Employees Retirement pera 161.47 $ 30,848.55 • I='JI Yu"'. R INFORMATION DECEMBER CITY OF HUTCHINSON FINANCIAL REPORT - 1985 DECEMBER REVENUE REPORT - GENERAL FUND MONTH OF YEAR TO ADOPTED BALANCE PERCENTAGE 1.00 DECEMBER DATE ACTUAL BUDGET REMAINING USED TAXES - 2903.60 933577.96 1233985.00 300407.04 0.76 LICENSES 528.00 17177.00 17000.00 - 177.00 1.01 PERMITS AND FEES 8950.61 110279.33 45700.00 - 64579.33 2.41 INTER - GOVERNMENT REVENUE 248173.68 1275863.32 903321.00 - 372562.32 1.41 CHARGES FOR SERVICES 33354.98 436532.83 374345.00 - 62187.83 1.17 FINES & FORFEITS 1490.50 27515.20 23000.00 - 4515.20 1.20 MISCELLANEOUS REVENUE - 1019.22 149577.08 162364.00 32BO6.92 0.82 CONTRIBUTIONS FROM OTHER FUNDS 120000.00 426999.00 479000.00 52001.00 0.89 REVENUE FOR OTHER AGENCIES - 1641.60 2790.23 300.00 - 2490.23 9.30 1111/91 EXPENSE REPORT GENERAL FUND MAYOR & COUNCIL CITY ADM. /CITY CLERK ELECTIONS FINANCE MOTOR VEHICLE ASSESSING LEGAL •PLANNING CITY HALL POLICE DEPARTMENT FIRE DEPARTMENT COMMUNITY SERVICE OFFICER PROTECTIVE INSPECTIONS CIVIL DEFENSE SAFETY COUNCIL FIRE MARSHALL ENGINEERING STREETS & ALLEYS STREET MAINTENANCE A/C LIBRARY SENIOR CITIZEN CENTER PARK /REC. ADMIN. RECREATION CIVIC ARENA PARK DEPARTMENT RECREATION BUILDING CEMETERY COMMUNITY DEVELOPMENT LAWCON DEBT SERVICE AIRPORT TRANSIT • UNALLOCATED TOTAL 406933.35 3380331.95 3259035.00 - 121296.95 1.04 1651.76 28923.92 27960.00 - 963.92 1.03 9695.31 125199.74 124809.00 - 390.74 1.00 29.07 2198.02 9346.00 7147.98 0.24 20620.11 189664.12 188659.00 - 1005.12 1.01 5059.32 64979.22 66276.00 1296.78 0.98 0.00 19671.60 19672.00 0.40 1.00 447.08 30565.87 41618.00 11052.13 0.73 24606.00 29813.54 26475.00 - 3338.54 1.13 2966.60 35850.71 41151.00 5300.29 0.0 55568.40 723146.49 701951.00 - 21195.49 1.03 2736.90 129849.84 109938.00 - 19911.84 1.16 2429.67 31774.92 34228.00 2453.08 0.93 6129.59 74023.22 74279.00 255.78 1.00 103.21 444.78 1175.00 730.22 0.38 150.00 150.00 150.00 0.00 1.00 3748.9B 363333.62 39576.00 1242.38 0.97 13925.97 174244.64 168649.00 - 5595.64 1.03 20173.64 343201.30 356499.00 13297.70 0.96 7501.02 69653.11 68825.00 - 828.11 1.01 1627.93 66762.86 62314.00 - 4448.86 1.07 3078.33 49294.41 37683.00 - 11611.41 1.31 11677.20 67724.75 76353.00 8628.25 0.89 11763.08 102660.47 98204.00 - 4456.47 1.05 12570.32 118502.67 113192.00 - 5310.67 1.05 20614.47 355850.20 342028.00 - 13822.20 1.04 7708.75 7936.75 13728.00 5791.25 0.58 4523.73 39690.16 41036.00 1345.84 0.97 421.67 25412.68 32550.00 7137.32 0.78 3906.47 92915.08 17125.00 - 75790.08 5.43 7000.00 45946.10 45946.00 -0.10 1.00 678.15 45613.36 60925.00 15311.64 0.75 8416.01 74362.53 81625.00 7262.47 0.91 - 80468.20 185791.47 135090.00 - 50701.47 1.38 191262.74 3390152.15 3259035.00 - 131117.15 1.04 2 CITY OF HUTCHINSON GENERAL FUND FUND BALANCE SUMMARY PRELIMARY 1985 AS OF 3/11/85 BEGINNING FUND BALANCE - RESERVED UNRESERVED TOTAL - BEGINNING OF YEAR RECEIPTS DISBURSEMENTS • RESERVE FROM FUND BALANCE RECREATION BUILDING - FUND TRANSFER ENDING FUND BALANCE RESERVED UNRESERVED • FOR YOtlR INFORMATION PRELIMARY 1965 1985 BUDGET ACTUAL --- --- -- - - - - -- --------- --------- S 57,339 812,450 869,789 869,789 3,207,151 3,3809332 (3,259,035) (3,359,152) S 817,905 (31,000) f 859,969 35,000 824,969 859,969 (612) 587 -51ST f/UTIH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 FOR YOUR INFORMATION M E M O fl A N D U M DATE: March 6, 1986 TO: Mayor and City Council and Directors ------------ -- --- ------- - - - --- FROM: Gary D. Plotz, City Administrator ------- ----------------- - - - - -- SUMBCT: 1986 Goals ------------------------ - - - - -- Attached is a summary of the top 10 or 11 goals for 1986. There appears to be some degree of consensus on the importance of these items. Beyond goal #11, it is near impossible to obtain a consensus. Sheet No. 2 lists items receiving between 1 -3 votes; however, most have a relatively low ranking. These are provided "For Your Information." /mS 0 PRIORITY /ITEM 1. Police Station 2. Hold or Reduce Spending 3. Select Engineer - .Phase III Treatment Plant 4. Adopt Policy Handbook 5. Calendar /Community Survey 6. Self- Insurance 7. Recycle Garbage /Amend Contract S. Implement Revolving Loan Program 9. Cash Management Program And Policy 10. .Establish Guideline For Merit Increases (0 -3 %) 11. Future Pending And Deferred Assessments On Computer 1986 (1 -5) VERY IMPORTANT GO# - No. 1 (6 -10) IMPORTANT - 11 (11 -15) SOMEWHAT IMPORTANT (16 -20) LESS IMPORTANT • ONGOING/ NOT RATED 100% - Paul, Pat, Mike, John, Marlin 100% - Paul, Pat, Mike, John, Marlin 60% - Paul, Mike, 20% - Marlin 20% - John Pat Ongoing 60% - Paul, Mike, 20% - Marlin 20% - Pat John Not Rated 40% - John, Pat 20% - Mike 20% - Paul Not Rated; 20% - Marlin Response W.S. 40% - Paul, John 20% - Pat 20% - Mike 20% - Pat Not Rated 20% - Marlin 60% - Mayor, 20% - John Mike, Pat Not Rated 60% - Paul, 40% - Mike, John, Pat Marlin 40% - Mayor, 40% - Mike, 20% - John Pat Marlow 20% - Marlin 40% - Mayor, 40% - Mike, Pat John 40% - John, 20% - Pat 20% - Mike 20% - Mayor Marlin Not Rated SHEET NO. 2 16 POTENTIAL GOALS - NO. 12 - 20 THREE VOTES RATING 1. Market Study /Industry 3 -10 -17 2. On -Call Policy 9 -11 -18 3. Sprinkling Buildings 10 -10 -19 4. City Charter Progress 13 -14 -16 5. Sell Excess City Property 13 -15 -17 6. Presentation On Vehicle Maintenance /Performance 13 -18 -19 TWO VOTES 1. Railroad Connector Track 9 -9 • 2. Personnel Items 7 -12 3. CATV Funding 4 -17 4. Airport Appraisals 9-18 5. Comprehensive Plan 12 -18 6. Develop Tartan And Linden Parks 12 -19 ONE VOTE 1. Authority Of City Administrator (Not on selection sheet) 7 2. Committee Guidelines 5 3. Sensitivity Session 12 4. Revise Assessment Search 13 5. Combine Positions 15 6. Update Annual And Ten Year Capital Improvement Plan 15 107. Decrease Scope Of Annual Improvement Projects 15 8. Personnel Data On Computer 16 9. Civil Service 18 ADDITIONAL ITEMS LISTED BUT NOT RATED Guidelines For Committees - John Quarterly Goal Reports - John, Marlin Reduce Handouts At Meeting - John Personnel Policies - Marlin Give Administrator More Authority - Marlin 6 • 4 D r r- � 3. OF 7RPay Minnesota Department of Transportation BOX 768 2505 TRANSPORTATION ROAD WILLMAR. MINNESOTA 56201 February 24, 1986 Marlow Y. Priebe Director of Engineering City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 FOR YOUR INFORMATION RE: Resolution No. 8217 Reduced Speed on T.H. 23/7 West of Hutchinson (Between Kouwe Street and Shady Ridge Road) Dear Marlow: I have received a Resolution No. 8217 requesting a reduced speed limit on T.H. 23/7 west of Hutchinson between Kouwe Street and Shady Ridge Road. The resolution requests a chnge from the current 55 mph (Shady Ridge Road to School Rod) at 50 mph (School Road - Kouwe Street) to 35 mph. • Marlow, as you know, the safety on this stretch of roadway and the intersection at School Road have been frequently discussed the past few years. The speed zones were established using standard Mn /DOT practice. Essentially, Mn /DOT considers the safe speed for a roadway is the speed at which 85% of the drivers are driving. We assume 85% of the drivers operate their vehicles safely for existing conditions. Periodic speed checks of this segment of roadway have indicated the speed zones are correct. A reduction in the speed limit would not result in slower moving traffic and would only create a "speed trap ". While I feel the speed limits are correct, I do recognize a need for safety improvement on this segment of roadway and in particular, at the School Road intersection. We are currently preparing plans for reconstruction of the rodway between Kouwe Street and Shady Ridge Road. The project is scheduled for bidding in July, 1986. The project will include turn lanes and a signal at the School Road intersection. The signal installation will most likely have the effect of slowing traffic. Once the project is completed, we will again assess the speed limits on this segment of roadway. Until then, the current speed limits will remain. Sincerely, /��( -e K. A. Madole District Engineer KAM:dkb cc: J. E. Nibbe M. G. Gieseke J. E. Koivisto B. J. Sieck An Equal Opportunity Employer (612) 587 -5151 %!!/lIN' CITY OF HUTCHINSON 37 WASHINGTON WEST NUTCH/NSON, MINN. 55350 February 21, 1986 MEMORANDUM FOR YOUR IINFYF4,TI0N TO: MYOR AND COUNCIL FROM: HAZEL, SITL, PERSONNEL COORDIwaOR RE: TUFORARY EMPIDYEE BUDGET - RESPONSE TO QUESTIONS BY AIDERM M7S{UUM (rWa;MWION FROM THE 1986 ADOPTED BUDGET) * Who is included in the temporary employee budget? It seems high. We define temporary enployees, as all those who work less than full time for the city or earn less than full time benefits. This includes both year round and seasonal workers. The adopted 1986 general fund budget for temporaries is $234,788. Enterprise fiords total $22,884. Categories anelude: Mayor and Council $19,800 Election Judges 3,500 • Finance Office (jobshare; rec.;) 12,572 Motor Vehicle (part time clks) 11,100 senior center (part time sup.) 5,814 Police (relief disp /res. ofcrs)16,000 Fire Dept. (firefighters) 25,930 CSO (parking enforcement) 8,400 Engineer (summer temps- labor) 3,600 streets (summer temps- labor) 6,000 cemetery (summer temps-mmdng) 6,000 Parks/Rec Armin (program wkrs) 3,000 Recreation (program workers) 44,614 Arena (maint, concess'n, super.) 6,733 Park (season mtc & forestry) 33,665 Rec. Building (maim, super.) 6,110 Airport (attendant) 1,250 - Transit (jcbshare disp,p.t.driv)18,000 Liquor Store (part time clerks) 14,000 Sewer op. (maint.,labor) 2,884 Water (maint., labor} 1,500 sewer (maint., labor) 3,000 Central Garage (labor) 1,500 * 4diat is our timetable for advertising and hiring? We do not usually advertise for seasonal help. Students come in with applications from January through May of each year and we receive many more applications for sutmner jobs than we can fill. Exception: some fall/winter /spring recreation jobs Like rink attendants, football coaches, skating and gymnastics teachers are advertised. • What jobs do we fill in May? Park and cemetery rowing and labor, recreation program coaches, swimming instructors, engineering, street, water /sewer labor. • What are the usual rates of pay? $3.35 - 3.50 rink attendants, maintenance laborers, airport attendant. 3.50 - 4.00 maintenance laborers with some experience or skill 4.00 - 4.50 skilled laborers, skilled recreation program coaches or supervisors 4.50 up special skills - certified swimming instructors, skating instructors, gymnastics instructors, program supervisors. (Note: in 1985 we were fortunate to receive finding for a number of maintenance laborors . ugh the PEED program. Minimum required pay was $4. We do not expect to have access to such a program in 1986.) The Hutchinson Safety Council met Janoary'27. 1986 at 12:00 Noon at the Fire Hall.. There were 10 members present. FOR YOUR INFORMATION • President Cale Boelter opened the meeting with a moment of silent pra7•er. The December minutes and treasurer's report were approved as presented. OLD BUSINESS: Gale Boelter reported that he will be attending the DpfPnsivp Driver instrurtor's course in February. The Safety Council paid his course fee of ".00. 00. Following rompletion of the course he will be available to teach classes regarding defensive driving in the community. Jim Haasl reported that he thought there was another individual. in the community who would also be available to teach the class. NEW BUSINESS: No ^ination committee chairperson Mark Srhnobrieh listed no-lnpes. They ware: Calf Boelter for president; Sfarren Ke ^pfprt for vice-- nr ^siae ^t• ';i_1 -PPn Tor -•• roc r.Pr- P.+Arv/ trermirer: ant; Les S -Ath for mP ber •±ct- lac ?o. Fhrl.in Tor-pr-o- +^m -ea +hat. a „naiimous ballot be cast for the nominpes listed. Geor"e Fip1d spronde,. Mo +inn rarripd nnnnimousl.v. Mark reported thnt. L' --+a Lake rnnt Safety Colirri.l historian had declined reappointment. Following discussion. President Boelter appointed Marl. Srhnobri.rh as Safety Council historian. President Boelter reported that he had rerPivPa n letter arid— Safe+•, Conneil slvnort for the mandatory seat, belt law from the State Safety Council office. J1- HaSs1. expressed his concern over the enforcement difficulties. Following discussion any action on the request was tabled. Warren Kempfert w- iggested that the Safety Council • view the film "Room to Live" which was available locally. It was concluded that the film should be shown at the February meetinp,. Warren Kempfert reported that 3M has an individual. that is responsible for presenting 3M +s program for preventing hazardous material accidents. This person is available to put on presentations to local groups. President Boelter reported that he had been approached by a local woman regarding the increase in traffic speed near the new recreation facility. Younger persons are driving more recklessly in the area. Jim Hsasl reported that the local police have become more conscious of the problem in this area. Meeting adjourned by motion. Next meeting February 24, 1986 at 12.00 Noon at the Fire Hall. Submitted by: Gale Boelter, President Eileen Torry, Secretary /Treasurer TREASURERS REPORT: Balance on Hand as of 1 /l /R6: t 107.01 Deposits: City Contribution 6 150.00 Disbursements: MN Safety Coun. 9 60.00 MN Safety Coun. $ 2.00 MN Safety Coun. 5.85 Balance on Hand as of 1/31/86: 189.16 Savings Balance as of 1/31/86: $ 151.67 0 a 0 0 EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL NAME Peter Flucke FOR YOUR INFORMATION DATE February 26, 1986 ADDRESS Hutchinson JOB TITLE Parking Enforcm-mt Officer (Part time) SUPERVISED BY Dean O'Borsky EMPLOYMENT STATUS X NEW EMPLOYEE FULL TIME OTHER: X PART TIME OR SEASONAL PAY RATE T4 COMMENTS Replacing Chuck Bell. Will be working half time or less. THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL POLICY AND TO THE COUNCIL APPROVED �� {r SELECTION PROCESS. m,,�,vw Ag�n D P RTMENT HEAD 4=i O i PERSONNEL OORDINATOR CITY ADMINISTRATOR PIONEERLAND LIBRARY SYSTEM EXECUTIVE BOARD MEETING February 10, 1986 ,EOR YOUR INFORMATION Present: Wayne Hebrink, Renville -Representing: Handiyohi County Howard Turck, Litchfield " Meeker County Curtis Johnson, Appleton Appleton Linda Ulrich, Renville Renville LeRoy Sanders, Willmar Willmar Burton Sundberg, Director Robert Boese, Associate Director Kathy Matson, Associate Director Absent: Jim Phalen, Graceville* Representing: Big Stone County Lilah Buhr, Stewart* " McLeod County Jeanette Buchanan, Willmar* it Willmar *Excused absence The meeting was called to order by Chairperson Sanders. Hebrink /Johnson moved and seconded acceptance of the minutes of the January 13, 1986, meeting. Passed. Johnson / Turck moved acceptance of the Treasurer's Report as printed. Passed. Hebrink/Ulrich moved approval of the bills. Passed. Mrs. Matson distributed and discussed the January 1986 statistical report containing circulation figures for each location and total new registrations for each governing jurisdiction for the month. Newspaper clippings from area newspapers were circulated. Robert Boese gave an update on the activities of the Automation Committee. The latest meeting of that committee was a discussion of various configurations of terminals and functions that might possibly be automated. He distributed copies of "Automation A1- . ternatives for Pioneerland." When priorities within this document are decided, it will be used as a basis on which to apply for foundation aid and /or legislative aid. The Executive Committee directed the staff to gather information on the advantages and disadvantages of automating and present it to the board at a later date. Mr. Sundberg summarized various communications received from LDS. Pioneerland has re- ceived a check for basic system support aid. We have received a letter reminding us that March 1 is the deadline for communities to apply to receive federal grants for library building projects. The state revenue shortfall will not affect FY 1986 grant funds, but a 2�% cut should be expected in FY 1987. The Executive Board examined a copy of a resolution passed by the association of counties which opposes the "Equal Access" legislation. Mr. Sundberg summarized what would be the anticipated costs for Renville County's participation in Pioneerland. He explained the controversy in the library community over the legislation and the need for guaranteed funding levels for participating counties. A letter was read from the East Central Regional Library explaining that the Gerstens- lager Company is no longer producing bookmobiles so there will be a shortage of com- panies selling them. The statewide reciprocal borrowing agreement is being expanded to include the MELSA (metropolitan) area because of legislation which would force their participation. A letter was read from the Bird Island City Council announcing the appointment of Rose Engebretson to the Pioneerland Board. The Willmar City Council sent a letter to Mr. Sundberg commending the library board on their handling of the Meeker County funding situation. Mr. Turck and Mr. Sundberg reported on the January 15 meeting of the Meeker County cities and subsequent meetings of that group. The final decision on the funding question will probably not be received until April or May. Mr.. Sundberg presented two bids received from companies to do the auditing of the 1985 -2 financial records. Hebrink/Zlnrck moved that fischens and Nestherg be hired. it was decided that Mr. Sundberg will summarise the auditor's report for the board and that Mr. Eischens should be present to answer questions. Passed. Hebrink /Johnson moved that Mr. Sundberg be authorised to attend a library computer/ software conference in Atlanta on March 18 -20. Estimated costs are around $600.00. Passed. Turck /Johnson moved to invest $8,110.00 Automation Fund money in Norwest Sank in Litchfield for 24 months. Passed. Mr.. Sanders appointed Paula Gilsrud to the SAMMIE Governing Hoard. The meeting was adjourned at 9:20. ea.-d4, rn Katherine A. Matson Secretary pro tem 0 0 . February 1986 PIONEERLAND LIBRARY SYSTEM Treasurer's Report Curtis Johnson, Treasurer AUTOMATION INCOME BUDGET INCOME BUDGET IMCONB MTD YTD MTD YTD BUDGET once .00 .00 $246,306.26 $90,281.46 - Receipts: Basic State /Federal Aid 55,776.00 205,000.00 Big Stone County 658.00 5,574.25 22,297.00 *Chippewa County 2,123.00 18,318.75 •73,275.00 Randiyohi County 24,551.25 98,205.00 McLeod County 1,201.50 15,740.00 62,960.00 Meeker County 15,693.25 62,773.00 Swift County 32,611.00 Appleton 138.00 2,195.00 8,780.00 Benson 548.00 4,390.00 17,560.00 Glencoe 659.00 5,758.00 23,032.00 :'Graceville 117.00 978.00 3,912.00 Hutchinson 693.50 12,571.50 50,286.00 Kerkhoven 57.00 940.75 3,763.00 Litchfield 886.00 9,618.50 38,474.00 Ortonville 191.00 _ 3,227.25 12,909.00 Willmar - - 20,087.50 80,350.00 Bird island _ 206.00 __ -_ _ IM-S.00- _ 6,660.90 *Dawson 285.00.- -2-25.00 - - _ = 2,306.75 -= *-9,227.00 for 188.00- _ - 1,519.25 - 6,077.00 *Madison _ 332.00 -_ _684.25 (10,737.00 Renvrile = 112.00 1,811.75 _ 7,247.00 - Cash Receipts, - -4,773,40 -_ 8_,455,84 _ 48- ,000.00 Gifts - 84.00 _ Interest (NOT AVAIL) 744.95 9,000.00 Reimbursements (local gov't) *Chippewa County 8,007.00 *32,028.00 *Dawson - - 862.25 * 5,394.80 *Madison - 1,348.50 * 3,449.00 - Other Reimbursements 997.85 2,025.09 6,994.00 - Other - - Total Receipts 283.00- 8,395:00 5,771.25 226,934.63 941,000.00 Glencoe Fund 4- ,022.00 AuEcmation Gralt" I _ _ -_ - - -11,998-00 - Swift County Est. Grant _ - 10,17S.O0 - - Implementation Grant 985) - - - 1,640.00 Raymond Project (Bremer Grant) _ 5,000.00 5,000.00 RCS, - 1,536.00 -TOTAL RECEIPTS i BALANCE: _ $252,071.51 $322.216.11 $975,571.00 - Automation Totals _ _ $81395.00 _ _' _; $ 19,305.50 OAL AUTOMATION NTD i TTD. $252,362.51 $330,611.11 $995.076.00 RECEIPTS, BALANCE i - -- Page I = - (OVER) _ - _ February 1986 PIONEERLAND LIBRARY SYSTEM EXPENDITURES. ACCT GROUP... TREASURER'S REPORT (Continued) MT YTO % OF EKP CURB EKPt NUITURPS E%PLNCITURES TO EST bVDGjp .01) .00 .00% .00 LIBRARY 159493.60 27.05% - 57.275.00 PLRSONAL SERVICES 39651.84 21.79 %. _.. .169760.00 SALARIES AND WAGES _ SU9340.10 -.. -. 101.116.26 lo.33% HEALTH INSURANCE 19965.31 4.033.76 17.31% HEALTH INSURANCE - DEDUCTIBLE - .00 45.12 1.07% RETIREMENT INSURANCE - _ _ _ -._, 49TTZ.t5___ 99185.52 16.40% ACCT GROUP... . 579077.56 1149380.66 16.28% MATERIALS _ BOOKS r ADULT- BOOKS - CHILDREN GENERAL REFERENCE PERIODICALS___.___ PAMPHLETS SWIFT COUNTY MATERIALS 814M E 16MM FILMS_- VIDEO DISCS E TAPES AUDIO DISCS AND TAPES SLIDES- AND _FILM STRIPS MICROFORMS BINDING 619 9294.00 239300.00 49200.00 569000.00 7CZ9794.00 6.796.69 159493.60 27.05% - 57.275.00 2.957.20 39651.84 21.79 %. _.. .169760.00 .00 1081.00 - 35.62% - 59000.00 256.29 444.24 2.12% 219000.00 .00 250.00 83.33% - 300.00 .00 - .00 _ .00% .6.000.00 _ 39000.00 39000.00 76.92% 39900.00 .00 558.41 8.21% 61800.00 .OD .00 .00% 100.00 .00__ .00 •00% 250.00 " .00 -_ -- -- .00 .00; _ .00" .00 - .00 .00% _ - 950.00 ACCT GROUP... 15.010.18 259179.09 21.28% - 118.335.00 CATALOGING -- OCLC AND OTHER CHARGES - -- _ 8.222.10 8.222.10 45.68% 18.000.00 COM VQy_pOR LHARGE3- _ 303.99 435.99 _ +9.09! 10.671.00 _ ACCT-GROUP... - 89526.09 8�b5B.09 X0.23 28x671.00 _- OPERATIDN AND !TAINTENANC 19432.52_ _ 29681.13 15.771 =_ 17-90L'Q.00- _- __- -E ______.. INSURANCE - - _ - _ •00 _ _ 1.271.02 84.13; 19 00 AMORTIZATION .00 .00 .00% 41 00 _ _ - ACCT GROUP.. __ _ _ _1s 032..52 ._3.952.15 _ -_ -17.57% ._ .- 22.50 .00 __. COMMUNICAT20N - - - _ T- ELEPHONE AND LINE CHARGES - 691.16 1595.94- 17.73% 99000.00_ _ TERMINAL MALNT£NANCE _ -_ _. - _.____ _. .. -.00 _ - -_ _ - .00 _ _ _ .Do% -- -_- 19400.00 - POSTAGE AND SHIPPING -- - - - 938.59 - - 19451.36 _ 18.14% - - 8r000.OQ _- - - ACCT GROUP... 19629_.75 - 3.047.30 16.56% 189400.00 - EQUIPMENT - - -- ---- ._- -_- -- -- -- --- --_ -- - - -- _ NEW EQUIPMENT _ •00 32.00- 1.60% 29000.06 UV EQUIPMENT 270.00 270.00 38.57% 700.00 MAINT£11ENCE AND CUNTRACTS _ - - -_ __. ___ 21G38.48 - 3.044.12 24.55 % -_ 129400.00 - - - ACCT GROUP... 29308.48- 39346.12 22.16 % - 159100.00 OTHER - CUSTODIAL SUPPLIES AND EQUIPMENT-------- ..__ _____- _ -_ 155.72 -_.- _ 313.67 31.39% - -_- - 11000.00 - SUPPLIES AND PRINTING _ _ 2012,16 _ _3,_267.31 13.90% -23.500.00 PROMOTIONAL - AND PROGRAM UNG - .00 _ .00 -- . -00% _- 500.00 P..ILEAGE AND MEETINGS STAFF _- 762.43 -..- -- 19204.99- - 20.87% _. °59775.00 MILEAGE AND MEETINGS - TRUSTEES - - 304.43 _ BP3.14- 27.60 % - 31_200.00 PROF. REMSERSHIPi ITRUSTEESI - _ - .00 _ 510.00 ..100.00% _ 510.0C - _ -tNSYRANCE. _- _ -,. 4 _ ___ - __ -- _.__._ -_ . ------ _!1.1055.00 __ _ 6.075.00 _ 94.92% _ 6.400.00 APs aN0_41GaL RIE_ - .00- - -.DOS -- -- - - -90.00 - - - WAITING �o .00 _0% 19Z00.00 - BOOKKEEPING 225.00 450.00 15.002 - 39000.00 CONTINUING_ EDUCATION _ _- .00 .00 .00% 200.00 - - ACCT GROUP... __ - 7.514.74 121704.31 2B.00% 45.375.00 SPECIAL - - -_ fRIfNDS9 1983_ _,_.. 94.47_ 174:67 _4_.34% _ - 49022.00 - - -- -1.536.00 _,GLENCOE KCML - - ._ .00 .00- .00% SALARY STUDY _ .00 - _ 000 .00% 11840.00 HsilO.00 =.__ -_ 89110.00__ - 41.58 %_y =_ 191505.00_ __AUTOMATION-fyND,L-OCALl AUTOMATION GRANT (STATE) .00 11.00 ACCT GROUP... 89204.47 81284.67 21.30% 38 .00 •=_�_j0 _303.79 _ 1791SSZ.39 18.14% 9909 0.00 ENDING CASH BALANCE $151,058.72 $151,058.72 Page 2