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cp08-12-86 cHUTCHINSON
CITY
CALENDAR
WEEK OF
August 10 - T O August 16
1986
WEDNESDAY
-13-
10:00 A.M. - Directors Meet-
ing at City Hall
7:30 P.M. - City Charter Com-
mission Meeting
at Fire Station
SUNDAY
-10-
THURSDAY
-14-
i(P
� I
CAE 00
0
IffE
4r 'd
MONDAY I TUE %AY
-11- -12-
2:00 P.M. - Bid Opening for
Demolition /Removal
of Two Structures
and Letting No. 10
at City Hall
7:00 P.M. - Meeting of Community 7:30 P.M. - City Council
Energy Council at Meeting at
City Hall I City Hall
If
FRIDAY
-15-
VACATION:
HOMER PITTMAN -- august 11 -15
SATURDAY
-16-
MCLEOD COUNTY FAIR
August 15 -19
AGENDA
• REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, AUGUST 12, 1986
1. Call to Order - 7:30 P.M.
2. Invocation - Reverend Wesley Vagle
3. Consideration of Minutes - Bid Openings July 21, 1986, July 22, 1986,
August 5, 1986 and August 6, 1986; Regular Meeting of July 22, 1986
Action - Approve as distributed - Approve as amended
4. Routine Items
(a) Reports of Officers, Boards and Commissions
1. Building Official's Report - July 1986
2. Airport Commission Minutes of March 24, 1986
(b) Consideration of Application To Sell Cigarettes At Retail At McLeod
County Fair
Action - Motion to reject - Motion to order minutes and report filed
and issue cigarette license
•
(c) Consideration of Appointments:
1. Housing & Redevelopment Authority - Rev. Gerrit Molenaar Jr.
2. Park & Recreation Board - Lyle Block and Betsy Connelly
3. Utilities Commission - Eugene Daggett
4. Employee Educational Incentive Committee - Community
Representatives
Action - Motion to ratify appointments
5. Public Hearin - 8:00 P.M.
(a) Improvement Project No. 86 -10
is
Action - Motion to close hearing - Motion to reject - Motion to approve
project - Motion to waive reading and adopt Resolution
(b) Improvement Project No. 86 -11
Action - Motion to close hearing - Motion to reject - Motion to approve
project - Motion to waive reading and adopt Resolution
1
CITY COUNCIL AGENDA - AUGUST 12, 1986
L
(c) Improvement Project No. 86 -12
Action - Motion to close hearing - Motion to reject - Motion to approve
project - Motion to waive reading and adopt Resolution
6. Communications, Requests and Petitions
(a) Consideration of Request By Police Chief O'Borsky, Sergeants Gregor And
Kirchoff To Attend Criminal Justice Institute August 25 -26, 1986
Action - Motion to reject - Motion to approve request
(b) Communication from Ford Rolfe Regarding Complaint of Cars And Debris On
Property
Action -
(c) Presentation By CED /Donohue Regarding Step 3 Sewage Treatment Plant
Action - Motion to reject - Motion to approve proposed contract,
subject to MPCA approval
(d) Consideration of Request By Citizens Bank & Trust Co. To Block Off
Street Between Library Square And D.J. Mac's From 1:00 - 5:00 P.M. On
September 13, 1986
Action - Motion to reject - Motion to approve request
(e) Consideration of Request By Finance Director to Attend Governmental
Finance Officers Association Training Sessions
Action - Motion to reject - Motion to approve request
(f) Consideration of Request for CDC Executive Director And City
Administrator to Attend Annual Board Retreat of the Community
Development Corporation September 4 -5, 1986
Action - Motion to reject - Motion to approve request
7. Resolutions and Ordinances
(a) Ordinance No. 19/86 - An Ordinance To Vacate Drainage And Utility
Easements Located In Orchard Park First Addition
Action - Motion to reject - Motion to waive second reading and adopt
(b) Resolution No. 8345 - Authorizing The Creation Of A Police Facility
Construction Fund And Transferring $99,500 From The Fire Hall
Construction Fund is
Action - Motion to reject - Motion to waive reading and adopt
4
E
CITY COUNCIL AGENDA - AUGUST 12, 1986
(c) Resolution No. 8346 - Resolution Setting Election, Time, Place
Locations of Precincts, And Appointing Of Judges For The City Primary
And General Election
Action - Motion to reject - Motion to waive reading and adopt
(d) Resolution No. 8347 - Transferring $20,000 From Liquor Store To
General Fund
Action - Motion to reject - Motion to waive reading and adopt
B. Unfinished Business
(a) Consideration of Awarding Bid for 1986 Street Department Maintenance
Materials (DEFERRED AUGUST 5, 1986)
Action- Motion to reject - Motion to approve and award bid
(b) Consideration of Awarding Bid for Used Tandem Dump Truck
(DEFERRED JULY 22, 1986)
Action - Motion to reject - Motion to approve and award contract
• (c) Consideration of Drainage Improvements for Roberts First Addition
(DEFERRED JULY 22, 1986)
Action -
(d) Consideration of Awarding Bid for Maintenance of Southeast (Vocational
Site) Water Tower (DEFERRED AUGUST 6, 1986)
Action - Motion to reject - Motion to approve and award contract
(e) Consideration of Survey of Seven Outstate Cities For Building Permit
Fees
Action -
(f) Consideration of Awarding Bid(s) for Removal Or Demolition of
Structures On Lots 2 And 3, Block 9, South Half City
(BID OPENING AUGUST 11, 1986)
Action - Motion to reject - Motion to approve and award bid(s)
9. New Business
(a) Consideration of Hansen - Nonweiler Special Assessment
• Action -
3
CITY COUNCIL AGENDA - AUGUST 12, 1986
(b) Consideration of Request for Additional 1986 Maintenance Funds
Action - Motion to reject - Motion to approve request
(c) Consideration On Status of Emma Lake Property Willed to City of
Hutchinson
Action -
(d) Consideration of Application for Gambling Devices License By Family
Plus Inc. At 40 Hour Week
Action - Motion to reject - Motion to approve and issue license
(e) Consideration of First Phase 1986 Construction for Woodridge
Subdivision
Action - Motion to reject - Motion to approve - Motion to waive reading
and adopt Resolution ordering report and setting public hearing
•
(f) Consideration of Declaring Cost To Be Assessed And Ordering Preparation
of Assessment Roll No. 218 And Setting Public Hearing •
Action - Motion to reject - Motion to order preparation of Assessment
Roll No. 218 and set public hearing September 9, 1986 at 8:00 P.M. -
Motion to waive readings and adopt Resolutions No. 8338 and No. 8339
(g) Consideration of Declaring Cost To Be Assessed And Ordering Preparation
of Assessment Roll No. 219 And Setting Public Hearing
Action - Motion to reject - Motion to order preparation of Assessment
Roll No. 219 and set public hearing September 9, 1986 at 8:00 P.M. -
Motion to waive readings and adopt Resolutions No. 8340 and No. 8341
(h) Consideration of Declaring Cost To Be Assessed And Ordering Preparation
of Assessment Roll No. 220 And Setting Public Hearing
Action - Motion to reject - Motion to order preparation of Assessment
Roll No. 220 and set public hearing September 9, 1986 at 8:00 P.M. -
Motion to waive readings and adopt Resolutions No. 8343 and No. 8344
(i) Consideration of Conditions At Midwest Trailer Park
Action - Motion to reject - Motion to authorize repair /replacement of
sanitary sewer
(j) Consideration of Stop Sign On California Street North •
Action - Motion to reject - Motion to approve - Motion to waive first
reading of Ordinance No. 20/86 and set second reading August 26, 1986
9
•
CITY COUNCIL AGENDA - AUGUST 12, 1986
(k) Consideration of Performance Reviews for Employees With July And August
Anniversary Dates
Action - Motion to reject - Motion to approve recommendations
(1) Consideration of Refinancing Existing Industrial Revenue Bonds for
Hutchinson Telephone Company
Action - Motion to reject - Motion to approve and set public hearing -
Motion to waive reading and adopt Resolution No. 8342
(m) Consideration of Waiving Building Permit Fee (Except for State
Surcharge) for Erection of Log Cabin By Historical Society
Action - Motion to reject - Motion to approve and waive fee
(n) Consideration of Authorizing A Feasibility Study for A Satellite
Liquor Store
Action - Motion to reject - Motion to approve study
(o) Consideration of Renewing Contract with State of Minnesota for Local
• Hotel And Motel Inspections
Action - Motion to reject - Motion to approve and enter into contract
(p) Consideration of Request By Faith Lutheran Church for Proposed Alley
Changes
Action - Motion to reject - Motion to approve proposal
(q) Consideration of Amending Federal Revenue Sharing Budget
Action - Motion to reject - Motion to approve amending budget and set
public hearing August 26, 1986 at 8:00 P.M.
10. Miscellaneous
(a) Communications from Assistant City Clerk
11. Claims, Appropriations and Contract Payments
(a) Verified Claims
Action - Motion to approve and authorize payment from appropriate
funds
• 12. Adjournment
0,
• MINUTES
BID OPENING
MONDAY, JULY 21, 1986
The bid opening was called to order by City Administrator Plotz at 2:00
P.M. Present were: City Administrator Gary D. Plotz and Administrative
Secretary Marilyn Swanson.
The reading of Publication No. 3582, Advertisement for Bids, Letting No. 8,
Project No. 86 -08, was dispensed with, and the following bid was opened:
Juul Contracting Company
Hutchinson, MN $14,160.00
The reading of Publication No. 3583, Advertisement for Bids, Letting No. 9,
Project No. 86 -09, was dispensed with, and the following bid was opened:
Juul Contracting Company
Hutchinson, MN $10,929.50
• The bids were referred to City staff for review and a recommendation to the
City Council.
There being no further business, the meeting adjourned at 2:01 P.M.
•
MINUTES
BID OPENING
TUESDAY, JULY 22, 1986
The bid opening was called to order by Director Neumann at 2:00 P.M. Present
were: Director Ralph Neumann, Doug Meier and Administrative Secretary Marilyn
Swanson.
The publication No. 3573, Invitation for Bids, Purchase of A Used 1978 -1980
Tandem Dump Truck, was read. The following bids were opened and read:
TRADE -IN
BIDDER MODEL PRICE PRICE
n
Olson- Johnson Truck
1980 Intl.
Marshall, MN
Model F2574
$24,500
$22,400
1981 Intl.
Model F1954
17,500
15,400
1975 Intl.
Model F2070
18,000
15,900
Rockite Silo
1979 Ford
Hutchinson, MN
Model 8000
25,000
21,000
•
1978 Ford
Model 9000
26,000
22,000
1979 Ford
Model 9000
31,000
27,000
Mankato Ford
1978 Ford
Mankato, MN
Model LTS8000
23,900
17,400
1979 Ford
Model LT9000
29,900
23,400
Mankato Mack Sales
1978 Mack
Mankato, MN
Model R686ST
27,950
23,950
Maney International
1980 Chevrolet
St. Cloud, MN
Model C80
23,000
20,800
1979 Ford
Model L8000
22,000
19,800
The bids were referred
to the Street Department for review and
a recommendation
to the City Council.
•
There being no further
business, the meeting
adjourned at 2 :15
P.M.
n
0
`J
FJ
MINUTES
BID OPENING
TUESDAY, AUGUST 5, 1986
The bid opening was called to order by Director Neumann at 2:00 P.M. Present
were Maintenance Operations Director Ralph Neumann and Administrative Secretary
Marilyn Swanson.
The reading of Publication No. 3586, Invitation for Bids, 1986 Street Depart-
ment Maintenance Materials, was dispensed with. The following bid was opened
and read:
CUTBACK QUANTITY/ UNIT
ASPHALT GALLONS PRICE AMOUNT
Koch Asphalt Company RC -250 10,000 $ .9387 $ 9,387
St. Paul, MN FC -800 10,000 .8887 8,887
MC -300 10,000 .8887 8,887
TOTAL $27,161
The bid was referred to City staff for review and a recommendation.
There being no further business, the meeting adjourned at 2:05 P.M.
r�f
MINUTES
BID OPENING
WEDNESDAY, AUGUST 6, 1986
The bid opening was called to order by City Administrator Plotz at 2:00 P.M.
Present were: City Administrator Gary D. Plotz, Director Ralph Neumann, and
Administrative Secretary Marilyn Swanson.
The reading of Publication No. 3572, Advertisement for Bids, Maintenance Of
Southeast (Vocational Site) Water Tower, was dispensed with. The following
bids were opened and read:
Odland Protective Coatings
Blaine, MN $39,950
Andrew Langum, Inc.
Madison, WI 66,400
Maguire Iron
Sioux Falls, SO 18,860
The bids were referred to City staff for review and a recommenation.
There being no further business, the meeting adjourned at 2 :10 P.M.
•
C7-
MINUTES
• REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, JULY 22, 1986
1. The meeting was called to order by Mayor Ackland at 7:30 P.M. The fol-
lowing were present: Alderman Mike Carls, Alderman John Mlinar, Alderman
Marlin Torgerson, Alderman Pat Mikulecky and Mayor Paul L. Ackland. Also
present were: City Administrator Gary D. Plotz, Director of Engineering
Marlow V. Priebe, and City Attorney James Schaefer.
2. INVOCATION
The invocation was given by the Reverend Thor Skeie.
3. MINUTES
The minutes of the regular meeting of July 8, 1986 were approved as amended
and the minutes of the bid opening of July 17, 1986 were approved as dis-
tributed.
4. ROUTINE ITEMS
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
• 1. FINANCIAL REPORT - JUNE 1986
2. PLANNING COMMISSION MINUTES DATED JUNE 16, 1986
3. NURSING HOME BOARD MINUTES DATED JUNE 26, 1986
4. HOSPITAL BOARD MINUTES DATED JUNE 17, 1986
The motion was made by Alderman Mikulecky, seconded by Alderman Mlinar,
to order the report and minutes filed. Motion unanimously carried.
5. PUBLIC HEARING - 8:00 P.M.
None
6. COMMUNICATIONS, REQUESTS AND PETITIONS
(a) CONSIDERATION OF REQUEST FOR STREET LIGHT ON SHADY RIDGE ROAD
Following discussion, Alderman Torgerson moved to approve and refer the
request to the Hutchinson Utilities. Motion seconded by Alderman Carls
and carried unanimously.
(b) CONSIDERATION OF COMPLAINT CONCERNING USE OF CITY HALL
Mr. John Padrnos of 840 Lynn Road raised a complaint that City Hall was
is used for free hearing tests, and the company was selling hearing aids.
He felt these outside groups who come into town over charge the local
residents and are not available to service the hearing aids.
1 a,
CITY COUNCIL MINUTES - JULY 22, 1986
•
City Administrator Plotz pointed out that City Hall space was avail-
able for rental. The Police Chief had done a check on the company with
the Better Business Bureau and Edina police department and found noth-
ing to report. Discussion followed whether the Transient Merchant Or-
dinance applied to this situation, and the City Attorney felt it did
not.
Alderman Torgerson moved to review the existing policy on rental regu-
lations of facilities at City Hall and to discuss it at the next Coun-
cil meeting. Motion seconded by Alderman Mlinar and unanimously car-
ried.
(c) CONSIDERATION OF MN /DOT T.H. 22 & 7 PROJECT AND ACCESS TO BIG BEAR
Mr. Greg Johnson, a representative of Big Bear stores, expressed his
concern regarding the MN /DOT design for T.H. 22 & 7 project and how
it would affect Big Bear. The proposed plan will cut off their busi-
ness to the west and exit from the east. It was pointed out that pub-
lic access is crucial for a business establishment, and Mr. Johnson re-
quested the Council to consider some other alternatives. One sugges-
tion was a frontage road. It was also suggested that City representa-
tives and Mr. Johnson meet with MN /DOT regarding the design.
The motion was made by Alderman Carls to direct the City Engineer to •
take action on preparing a report for a temporary service road from
Plowman's over to Big Bear and to waive reading and adopt Resolution
No. 8333 for Project No. 86 -12. Motion seconded by Alderman Mlinar.
Alderman Carls amended the motion to include notifing the three prop-
erty owners involved, and to waive reading and adopt Resolution No.
8335 receiving the report and setting a public hearing for August 12,
1986 at 8:00 P.M. Amended motion seconded by Alderman Mlinar and
unanimously carried. Main motion carried unanimously.
Mr. Ancher Nelsen suggested a meeting with the Highway Commissioner re-
garding the situation and that perhaps Senator John Bernhagen could be
instrumental since he has direct access to the Commissioner's office.
Alderman Torgerson moved that the City Administrator contact Senator
John Bernhagen regarding the City Council's concerns on this problem.
Motion seconded by Alderman Carls and unanimously carried.
7. RESOLUTIONS AND ORDINANCES
(a) ORDINANCE NO. 18/86 - AN ORDINANCE RESTRICTING THE USE OF ENCLOSED OR
FENCED PUBLIC PROPERTY
Alderman Carls moved to waive second reading and adopt Ordinance No.
744. Motion seconded by Alderman Mlinar and carried unanimously. •
(b) RESOLUTION NO. 8327 - RESOLUTION FOR TRANSIT GRANT APPLICATION WITH
MN /DDT
I
•
CITY COUNCIL MINUTES - JULY 22, 1986
The motion was made by Alderman Mlinar, seconded by Alderman Mikulecky,
to waive reading and adopt Resolution No. 8327. Motion unanimously
carried.
8. UNFINISHED BUSINESS
(a) CONSIDERATION OF PAYMENT TO KORNGIEBEL ARCHITECTURE FOR PREVIOUS
SERVICES ON POLICE STATION (DEFERRED JULY 8, 1986)
Following discussion, Alderman Carls moved to approve payment to Korn -
giebel Architecture from the contingency fund. Motion seconded by Ald-
erman Torgerson and carried unanimously.
(b) CONSIDERATION
(DEFERRED JUNE 24 DRIVE ) ON EAST FREEMONT FOR
Mr. Newell Weed reviewed previous Council action concerning a cul -de-
sac and drive on the end of East Freemont. He stated that Greencastle
had agreed to the request for a cul -de -sac, easement and an additional
cul -de -sac, if required, at their expense. In addition, they were pre-
pared to give the two easements to the City at this time. However, he
questioned if it might not be practical to wait for a couple of years
to determine what development occurred in the area and if Freemont and
• Century Streets were extended. In the meantime, the parking lot could
be used by emergency vehicles and a cul -de -sac put in at a later time.
The City Engineer reported that part of the parking lot did not meet
the 15 foot setback from right -of -way, and the parking had not been
resolved as a complete layout.
It was pointed out that the Fire Chief had concerns regarding adequate
space for the fire trucks to enter and exit. Fire Marshal Field stated
it was better to put in the cul -de -sac when the project was developed
than to wait until later.
Following extensive discussion, Alderman Carls moved that the plan to
install a cul -de -sac as stated in the City Council action when the
property was sold to Mr. Weed be carried out before the building was
occupied. Motion seconded by Alderman Mikulecky and carried three to
two, with Aldermen Carls, Mlinar and Mikulecky voting aye and Alderman
Torgerson and Mayor Ackland voting nay.
The motion was made by Alderman Carls that the usual procedure be util-
ized and approved by the City Engineer. Motion seconded by Alderman
Mlinar and unanimously carried.
(c) CONSIDERATION OF BIDS FOR 3ROUP HEALTH INSURANCE (DEFERRED JUNE 24)
• City Administrator Plotz reported the City employees were given the
opportunity to hear presentations by Blue Cross /Blue Shield and PHP
representatives.
F
CITY COUNCIL MINUTES - JULY 22, 1986
0
Alderman Carls moved to grant the health insurance contract to PHP as
presented and to accept the Administrator's recommendation to handle
claims in -house and not have a local agent at this time. Motion sec-
onded by Alderman Torgerson. During discussion, Sandy Haasl expressed
some concerns regarding PHP and thought a local agent would be valuable
inasmuch as it is sometimes difficult to reach the main office on a
toll free number. Alderman Carls amended the motion to ask City staff
to file a report with the City Council within 90 days reviewing the em-
ployees' experience and reactions to PHP coverage and PHP in general
and not have an agent in the community to service the policy. Motion
seconded by Alderman Mlinar and carried unanimously. Main motion unan-
imously carried.
(d) CONSIDERATION OF BIDS FOR GROUP LIFE INSURANCE (DEFERRED JUNE 24)
After discussion, the motion was made by Alderman Mlinar, seconded by
Alderman Torgerson, to approve the life insurance bid with the present
carrier, Minnesota Mutual. Motion unanimously carried.
(e) CONSIDERATION OF RECONSTRUCTION OF 550 FEET OF SOUTHVIEW DRIVE
(DEFERRED JULY 8, 1986)
The motion was made by Alderman Mikulecky to table this item. Alderman
Carls seconded the motion and carried unanimously.
(f) CONSIDERATION OF STORM SEWER FOLLOW -UP REPORT BY CITY ENGINEER
Engineer Priebe presented a report on the City's storm sewer system.
No action was taken.
(g) CONSIDERATION OF PRELIMINARY PLAT OF PLAZA HEIGHTS SUBMITTED BY
CITIZENS BANK OF GIBBON, STATE BANK OF MORGAN AND FIRST STATE BANK
OF BROWNTON (LARRY HERRMANN & DENNIS ALBERTSON) WITH FAVORABLE
RECOMMENDATION OF PLANNING COMMISSION (DEFERRED JUNE 24, 1986)
City Attorney Schaefer stated that the existing ordinance required two
platted entrances. It was his recommendation to amend the ordinance to
allow the City Council discretion to require two entrances, if neces-
sary.
Alderman Torgerson moved to approve the preliminary plat of Plaza
Heights and to waive reading and adopt Resolution No. 8310. Motion
seconded by Alderman Mikulecky and unanimously carried.
(h) CONSIDERATION OF DRAINAGE IMPROVEMENTS FOR ROBERTS FIRST ADDITION
City Engineer Priebe stated the City Council had directed him to re-
view the area for drainage problems. A storm sewer on Kay Street was
built in 1969 and needs to be redone at an estimated cost of $21,900.
An addition west of Larson Street has a heavy surface flow problem. It
would be possible to connect a pipe so that sump pumps could be hooked
4
•
CITY COUNCIL MINUTES - JULY 22, 1986
up to carry water off. This project would cost approximately $7,200.
A line to collect the water in the east area would cost about $4,400.
Mr. Joe Wesley, 560 Larson Street, inquired if there were any other
alternatives or trunk lines available for the storm sewer runoff. The
City Engineer responded that the major line was on Kay Street. Mr.
Wesley then asked about the size of the drain pipe on Larson Street and
was told it was a 12" line, which should be adequate for yard surface
drainage. It was pointed out by Mr. Wesley that his property gets the
water first, due to his location on the end of Larson Street, and it
will take up to two weeks for the water to drain off. The curbing has
sunk because of water saturation over a number of years. Mr. Wesley
suggested a trunk line be installed to drain to the south.
Mr. Martin Briggs, 510 Larson Street, stated that Kay Street was raised
four to five feet higher than the rest of the area during development.
Therefore, his water problem comes from runoff around him.
The Engineer stated he had proposed two lines rather than build new
lines at the price that was submitted to the City Council and property
owners.
Mr. Wayne Scott, 525 Larson Street, asked who owned the undeveloped
• property south and east of Larson. He then inquired if it was permis-
sible to farm within the City limits and how long property could be in
the City limits before it was developed. Mr. Scott reported the City
had dumped dirt on the property to the east, and fill was being dumped
by Thode, which changed the outlay of the land and created some of the
present water problems. City officials were notified of the situation
a year ago. Mr. Scott commented he had put in a 6" drain in his back
yard, which had been helpful.
City Administrator Plotz stated the City Council had requested removal
of the house on the property inasmuch as it was a hazard. However, the
City was not aware of the fill.
Mr. David Wieweck, 515 Larson Street, attested to Mr. Scott's comments.
He reported the dirt was brought in about a year ago, but Hutchinson
Landscaping was not the only one who dumped fill on the lot. The dirt
was moved and leveled over the previous building site.
Alderman Carls stated he would like to see about four additional catch
basins built. He inquired how the property owners of lots 7, 8, 9 and
10 felt about the suggestion.
Mr. Roger Reinhart, 545 Larson Street, commented that if the line was
extended south on Larson, it would solve the problem north on Larson.
The water problem comes from the surrounding area.
• Mr. Julius Rainwater, 565 Larson Street, asked about the feasibility of
routing the drainage down Larson to the Wagner field. Engineer Priebe
5
CITY COUNCIL MINUTES - JULY 22, 1986
CJ
replied there were no catch basins in the plowed field. Mr. Wagner
could be asked not to allow water to run off his field.
Mr. Merrill Wendlandt, 555 Larson Street, stated that Larson Street was
very flat. He thought a catch basin on the south end of the street
would alleviate the water problem and suggested a berm almost up to Kay
Street. He commented the present line was not big enough to handle the
water.
Alderman Carls moved that the Engineering Department provide cost esti-
mates for the proposed options, to include running a larger line the
length of Larson and an additional catch basin, including from what was
heard from Joe Wesley and Julius Rainwater to run a line from the end
of Larson to west to tie in to the 70" line on Kay Street and include
running the line to the south end tieing in to the 6' line in Wagner's
field and berms and the cost of the drawings of additional back yard
lines and lines between homes on the drawing before the City Council.
Motion seconded by Alderman Torgerson and unanimously carried.
Alderman Mlinar moved to direct the City Engineer to investigate the
fill problem. Motion seconded by Alderman Carls and carried unani-
mously.
It was the consensus of the Council that it would review the Engineer's •
cost estimates before determining who would pay for the cost of the
project.
City Attorney Schaefer stated the City could require the property owner
to put the land back into its previous condition if it had been inten-
tionally altered.
Ms. Aileene Parsons, 530 Larson Street, commented that the residents on
Larson put in fill when it was developed, and Kay Street was raised
when it was developed.
(i) CONSIDERATION OF BIDS FOR DENTAL INSURANCE (DEFERRED JULY 17, 1986)
Following discussion, the motion was made by Alderman Torgerson, sec-
onded by Alderman Mlinar, to approve and award the bid to SunLife, with
Bob Martin & Associates as agent. Motion unanimously carried.
(j) CONSIDERATION OF CHANGE ORDER NO. 2 FOR PROJECT NO. 85 -01 -41 GRADING,
RAILROAD CONNECTOR TRACK AND RAILROAD SPUR LINE (DEFERRED 7 -8 -86)
City Engineer Priebe presented background information on Change Order
No. 2 for Project No. 85 -01 -41 in the amount of $36,515.90. The pay-
ment would come out of the tax increment fund.
After discussion, Alderman Torgerson moved to approve Change Order No. •
2 and pay the contractor. Motion seconded by Alderman Carls and car-
ried, with Alderman Mikulecky abstaining from voting.
2
•
1]
CITY COUNCIL MINUTES - JULY 22, 1986
(k) CONSIDERATION OF EXISTING CITY ORDINANCE, SECTION 275:05, REGARDING
SUMP PUMPS
City Administrator Plotz commented on the proposeed City policy regard-
ing sump pumps and that a notice would be sent out to the public in the
September utility billing. It was the consensus of the Council to have
this issue on a voluntary basis at the present time, and no action was
taken.
9. NEW BUSINESS
(a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS
The motion was made by Alderman Carls to authorize discontinuation of
service at noon on July 28, 1986 unless other arrangements were made.
Motion seconded by Alderman Torgerson and carried unanimously.
(b) CONSIDERATION OF ESTABLISHING A WRITTEN POLICY OF REPAIR AND
MAINTENANCE OF WATER /SEWER SERVICE LINES AS RECOMMENDED BY STAFF
City Administrator Plotz reviewed past practice and policy for repair
and maintenance of the water and sewer service lines in the right -of-
way. It was the City staff's proposal to recommend the following
proposed policy: The landowner shall be responsible for the repair and
maintenance of the water and sewer lines from the main into the prop-
erty (including turnoff) unless it can be determined the City was
negligent in repair and /or maintenance of the said lines.
Following discussion, Alderman Torgerson moved to approve the recom-
mended policy. Motion seconded by Alderman Mlinar and carried, with
Alderman Mikulecky abstaining from voting.
(c) CONSIDERATION OF 1986 -87 WATER METER MONITORING
It was reported that approximately 500 water meters, both inside and
outside, would be monitored this summer. Next year 100 percent of the
City would be monitored.
After discussion, the motion was made by Alderman Carls, seconded by
Alderman Mlinar, to approve the recommendation for water meter monitor-
ing. Motion unanimously carried.
(d) CONSIDERATION OF VARIANCE REQUEST SUBMITTED BY HILLYARD WITH
UNFAVORAQBLE RECOMMENDATION OF PLANNING COMMISSION
Alderman Torgerson moved to reject the variance. Motion seconded by
Alderman Carls and carried unanimously.
(e) CONSIDERATION OF CONDITIONAL USE PERMIT SUBMITTED BY SCHOOL DISTRICT
NO. 423 WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION
7
CITY COUNCIL MINUTES - JULY 22, 1986
•
The motion was made by Alderman Mlinar, seconded by Alderman Carls and
unanimously carried, to approve the conditional use permit and to waive
reading and adopt Resolution No. 8328.
(f) CONSIDERATION OF CONDITIONAL USE PERMIT SUBMITTED BY MARIE EWALD WITH
UNFAVORABLE RECOMMENDATION OF PLANNING COMMISSION
Marie Ewald informed the Council that the lack of a survey was the main
reason her request for a conditional use permit was denied. The survey
had been submitted to the Building Official, and it was his recommenda-
tion that her board and room home met the requirement for parking
spaces.
Ms. Gloria Dansereau, adjacent property owner, objected to the location
of the facility in this particular neighborhood of residential and
single - family dwellings. The area is zoned R -1 and R -2, but the board
and room home would be a business and commercial in nature. She also
questioned the ability of the elderly residents to move about within
the duplex.
City Administrator Plotz questioned the density of the proposed use and
wondered if it would meet the requirement and be "grandfathered" in.
City Attorney Schaefer did not think it would be "grandfathered" in
since the structure was originally built as a duplex. •
Following discussion, Alderman Carls moved to overturn the Planning
Commission's action and to grant the conditional use permit and to
waive reading and adopt Resolution No. 8329. Motion seconded by Ald-
erman Mlinar and carried unanimously.
(g) CONSIDERATION OF VACATION OF EASEMENTS SUBMITTED BY RICHARD
SCHMIDTBAUER WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION
After discussion, the motion was made by Alderman Carls, seconded by
Alderman Torgerson, to approve the vacation of easements and to waive
first reading of Ordinance No. 19/86 and to set second reading August
12, 1986. Motion unanimously carried.
(h) CONSIDERATION OF APPLICATION FOR BINGO LICENSE BY ELKS LODGE FOR
MCLEOD COUNTY FAIR
Alderman Carls moved to approve the bingo license and to issue said
license. Motion seconded by Alderman Mlinar and carried unanimously.
(i) CONSIDERATION OF APPLICATION FOR GAMBLING DEVICES LICENSE BY ELKS LODGE
FOR MCLEOD COUNTY FAIR
Alderman Carls moved to approve the gambling devices license and to is-
sue said license. Motion seconded by Alderman Mlinar and carried unan-
imously.
0
CITY COUNCIL MINUTES - JULY 22, 1986
•
(j)
CONSIDERATION OF NUMBERING BUILDINGS WITHIN CITY LIMITS
(SECTION 615:00 OF CITY ORDINANCE BOOK)
City Administrator Plotz commented on the numbering of buildings within
the City limits and presented a proposed process and specifications for
Council approval. It was noted that a notice would be mailed out to
the public on numbering buildings with their August utility bill.
Following discussion, Alderman Carls moved to approve the specifica-
tions. Motion seconded by Alderman Mlinar and unanimously carried.
(k)
CONSIDERATION ESTABLISHING HEARING O FOR PHASE A OF
IMPROVEM NTS PROJECT NO 10 (WATERSERVICETOEELEMENTARY SCHOOL
CONSTRUCTION SITE)
After discussion, the motion was made by Alderman Carls, seconded by
Alderman Mlinar, to receive the report and set a public hearing August
12, 1986 at 8:00 P.M., and to waive reading and adopt Resolution No.
8336. Motion carried unanimously.
(1)
CONSIDERATION OF PLANS AND SPECIFICATIONS FOR PROJECT NO. 86 -10 AND
ADVERTISEMENT FOR BIDS
•
Following discussion, Alderman Torgerson moved to approve the plans and
specifications and to advertise for bids August 11, 1986 at 2:00 P.M.,
to waive reading and adopt Resolution No. 8337. Motion seconded by
Alderman Carls and unanimously carried.
(m)
CONSIDERATION OF ALLOWING LAND OWNERS TO INSTALL CURB AND GUTTER ON
WALLER DRIVE
City Engineer Priebe reported three property owners on Waller Drive had
requested authorization to install curb and gutter at their own ex-
pense.
City Administrator Plotz stated it would be necessary to hold a public
hearing for the ad valorem tax portion since 100 percent would not be
assessed.
After discussion, Alderman Torgerson moved to order a report and set a
public hearing on Project No. 86 -11 for August 12, 1986 at 8:00 P.M.
and to waive readings and adopt Resolutions No. 8332 and No. 8334. Mo-
tion seconded by Alderman Mlinar and unanimously carried.
(n)
DISCUSSION OF UMBRELLA LIABILITY INSURANCE COVERAGE FOR CITY OF
HUTCHINSON AND HUTCHINSON UTILITIES
This item was withdrawn from the agenda.
• (o) CONSIDERATION OF APPROVAL FOR HUTCHINSON MEDICAL CENTER, P.A. TO LEASE
AN ADDITIONAL 3,000 SQUARE FEET EAST OF PRESENT SITE
E
CITY COUNCIL MINUTES - JULY 22, 1986
Following discussion, the motion was made by Alderman Carls, seconded
by Alderman Mlinar, to approve the lease. Motion carried unanimously.
(p) CONSIDERATION OF ESTABLISHING A COMMITTEE TO EVALUATE CONCEPT /PROPOSAL
OF EDUCATIONAL INCENTIVE PROGRAM
Officer Ringstrom explained to the Council that the educational incen-
tive program would be on -going for obtaining higher education.
After discussion, Alderman Torgerson moved to authorize the Mayor to
appoint a committee. Motion seconded by Alderman Mlinar and carried
unanimously.
10. MISCELLANEOUS
(a) COMMUNICATIONS FROM CITY ADMINISTRATOR
City Administrator Plotz displayed
sented to retiring board members.
firemen also receive a plaque.
a sample of the plaque to be pre -
It was recommended that retiring
0
It was reported that the S & L Partnership was having financial prob-
lems in paying its industrial revenue bond obligations, and the City
had money outstanding for the tax increment portion. A motion was made •
by Alderman Carls to direct the City Attorney to take action on the
S & L Rehab IRB bond. Motion seconded by Alderman Mlinar and carried
unanimously.
Due to the late hour, it was decided to put the objectives list on the
agenda for August 12 for review.
The Administrator reported a written complaint had been received re-
garding rats at 725 Main Street South. After discussion, Mr. Plotz
was instructed to refer this matter to the City Health Board and to
follow up on it.
(b) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING
Engineer Priebe reported bids were received from Juul Contracting for
Project No. 86 -08 in the amount of $14,160 and for Project No. 86 -09 in
the amount of $10,929.50. Since Juul Contracting was the only bidder,
he recommended awarding the contract.
Alderman Carls moved to approve awarding the bids to Juul Contracting
and to waive readings and adopt Resolutions No. 8330 and No. 8331. Mo-
tion seconded by Alderman Mlinar and unanimously carried.
(c) COMMUNICATIONS FROM MAYOR PAUL L. ACKLAND
Mayor Ackland inquired if there was any new development regarding the .
contract between 3M and McKim. The City Attorney responded there was
10
•
•
r- IL
CITY COUNCIL MINUTES - JULY 22, 1986
nothing new on the issue.
(d) COMMUNICATIONS FROM CITY ATTORNEY
City Attorney Schaefer reported the trial of Robert McGee vs. the City
of Hutchinson was coming to trial on July 24, and the City Administra-
tor would be a witness.
11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
(a) VERIFIED CLAIMS
The motion was made by Alderman Carls, seconded by Alderman Mlinar, to
approve the claims and authorize payment from the appropriate funds.
Motion unanimously carried.
12. ADJOURNMENT
There being no further business, the meeting adjourned at 12 :35 P.M.
11
is
•
•
.1,.n .1411 Nu 01:01 41091 Anu nrN Em es Oetemoe INN
.o•., C -404
Period m which
-'•'••'
Derm«s ,.sued
JULY 1
PLEASE MAIL ON OR BEFORE THE 4TH DAY OF THE MONTH
u.s. Is...' ... 1 °E co..E.CE
•u c•u er r,.c ccasm
(PIeIM WIIRf e^Y errp3 in new O, eiWrM3'
REPORT OF BUILDING OR ZONING
PERMITS ISSUED AND LOCAL
PUBLIC CONSTRUCTION
103500 27 8 9999 085 1 0
26 9999 02730
CENSUS USE ONLY
HOMER PITTMAN BLDG Off
CITY HALL 37 WASHINGTON AVE WEST
HUTCHINSON MM 55350
Nos the geeproph is conrvga of this permit
system chrivi durinq Nis poled?
rR] No L - EaPIOT in comments
If no permits were issued during this
BVr!°V of the Census
lease ,e od [he)nstrucuons belo,e
enter IKI in box and return
❑
MAIL THIS 1201 East Tents Soeet compleb
ng form. For lurrhe, help,
foVod,
brio -
COPY TO Jeflersen Yille, Ind. 47132 coil
collect (300 763 -7144.
Section I - NEW RESIDENTIAL HOUSE-
PRIVATELY OWNED
PUBLICLY OWNED
NumDn
valuanan of
Rumoer
Valuation of
KEEPING BUILDINGS AND
11em
Build logs
Moulin
units=
MOBILE HOMES
N'
uildings Nonus(�sg
canslructian
(Omit cenrsl
c>nsnucbon
00 .1 cems
lal
(bl ulcl
Idi
feI
fll
lgl
One - family houses. detached
101
7
7
588,028
One- family houses attached. each unit
separated from adjoining uni t(s) by a
watl that extends from ground to roof
102
Two - family buildings
103
Three- and four - family buildings
104
Five -or -more family buildings
105
TOTAL (Sum of 101 -105)
109
7
7
508,028
Mobile homes
112
6
6
- - - - - --
Of Section II - NEW RESIDENTIAL NON-
PRIVATELY
OWNED
PUBLICLY
OWNED
Number
Valuation of
Numoe�
Valuation °I
HOUSEKEEPING
Item
N0'
Buildings
Rooms
Buildings
Rooms
BUILDINGS
construction
form, cemsl
tonsnutLOn
fOmlr cems!
(a)
Ib)
(c)
Id)
let
(4)
lgI
Hotels, motels, and tourist cabins
intended for transient accommodations
213
Other nonhousekeeping shelter
214
Section III - NEW NONRESIDENTIAL
PRIVATELY
OWNED
PUBLICLY
OWNED
Number
Valuation Of
Number
Valuation of
BUILDINGS
Item
No'
uildings
Housing
units
Buildings
o smQ
units
"o,viichon
,Anq cmul
consbucuon
tome cmrs
la)
IDl
« I
tg'
Amusement and recreational bulldin s
318
Churches and other religious buildings
319
Industrial buildings
320
Parking garag es (open to general public)
321
Service stations and repair gara es
322
Hospitals and other instituti pool buiidin s
323
Office, bank, and professional buiidin s
324
Public works and utilities buildings
325
Schools and other educational bulldin s
326
Stores and other mercantile buddin s
327
Other non residenYi a buildings
328
2
2 52E
Structures other than bw ldings
329
Section IV - ADDITIONS AND
ALTERATIONS
An increase in the number of housing
_
units tin the housing units column,
_
enter only the number of additional
- units)
433
t
No chan;uhits the number of
„
housing
434
24
110,935
n
-
A decre the number of housing
o
units fin the housing units column,
l
`^
enter only the number of decreased
n
units)
435
Residential garages and carports
(attached and detached)
d36
1
7 067
All other buildings and structures
437
9
226,534
1
14 000
—/' - (
Sattlan V - CONVERSIONS
PRIVATELY OWNED
►VILN7U OWNED
Ilam
Num en
Nuabar
Valuation of
ValuatiM of
No.
Ildin a Nouurlg
g
CMatruclion
/6nn wrk)
urlg
Maaam(
CMaLYCtiM
units
units
fOau coma/
bl
Ibl (cl
Id)
la)
IN
Igl
Nonresidential and nonhousekteping
buildings to housekeeping buildings
540
Housekeeping buildings to nonresidential
and nonhousekeeping buildings
541
Sactkn VI - DEMOLITIONS AND
RAZING OF BUILDINGS
One-family buildings attached
and detached
645
Two - family buildings
646
Three- and fou,-family buildings
647
Five -or -more family buildings
648
All other buildings and structures
649
Section VII — ADDITIONAL INFORMATION FOR INDIVIDUAL PERMITS OF S5D0,OOO OR MORE
Please provide in the space below, additional
information for each individual permit valued at S5MOOO or more
entered in sections I through V.
tam to
I'm
Description
Name am address of
Ownership
skid
Valuati n of
Number of
Nu te,
Sec
owner d Wilder
(X)
construction
Wusin g
of
1 V
arK
(Omit coma)
units
Wilding.
tar
(b)
(c)
ld)
(e)
UI
@I
Kim of building
_______________________
❑Private
_..____ ______ ______
Sire address
- ___________
CDpublic
f
Kim of Wilding
- ___- ______
0Private
________________ __
Site address
Public
Kim of Wilding
D Private
Site address
_______________________
❑Public
Kim of Wilding
Private
Sire atlerass
______
_____________ --
L'7 Public
Kind of Wilding
_______________________
OPrivak
Sik atltlmas
________-
^Public
Kind of Wilding
______________
____.__.
F-1 Private
Sik address
___________________..___
QPublic
Kind of building
_______________________
CPrivate
__ - -__
1511 address
11 . _ _ _
[ Public
Kim of building
.____
_________ __ ________
!_ Rivate
Site addess
`—.Public
Nino of Wilting
_______________
_.__.. ___
I—,
. _______--_---____. --
Sikaddrefs
_________--
.- ___________
`.Public
Comments
Name 01 Parton to contact regarding this report
Telephone
Homer Pittman Area
cme
Numinr
Eslenspn
Title
Building
612
587 -5151
210
•
0
•
MINUTES
• AIRPORT COMMISSION
Monday, March 24, 1986
Members present: Chairman Doug McGraw,John Miller, Don Pankake, Ed Connelly,
adn Councilman Pat Mikulecky. Guests were two representatives of the Civil
Air Patrol.
Bernie Knutson made a request that the C.A.P. be allowed to place a donated
trailer on airport property for training purposes. City Council approval is
needed. There will be no cost to the city.
Registered letter was sent to Gene Birk on delinquent rental payments.
General discussion followed on airport land appraisals, farm land,heaters on
planes, and status of Jim Weckman.
Respectfully submitted,
• Ralph Neumann
•
l(, �1
0
W U.W W U l.�\R[{tl &L 1W.Ir
6tate of Alintirgota,
County Ofr.r ... - ...... -McLeod
City Hutchinson
.......... - ... . . .......... or ............. ..... ...... I . ........ - ........ I ......
.4pplication No.. .15..x... ... ... - - .............
Application for License to Sell Cigarettes at Retail
The undersigned resident r.. of the....._._.__.. ...... City . ... ...... of _Hutchinson
- s
... - -1. �.. I ... 1
in the county of McLeod ..... .. ....... State of Minnesota, HEREBY* wIT.4KE .. .4PPLIC.1-
TIOX FOR LICENSE to be issued to.. Easter Star
. . . ..... .., .... ... I ....... I ...................
to sell cigarettes and cigarette papers and wrappers at retail at. ..... . ...... ......... ...
McLeod County Fair
.............. ........... ............... .......... - .. ... .. ........... - .......... ................
in the__..___.... City .... -of .--.H.u.t,c,h.i.n.s.o'n ..... - ............... - .... -in said county and state for the term of
Fair 15th August
- - 'r- .... .. .......... - ..... r ...... ........ , beffinninf with the .................. day of . ........
19..86_, subject to the laws of the State of Minnesota and the ordinances and regulations of said
City .... .............................of .. H ... u ... t ... c ... b ... i.n.-sn . ... o ... ... ...................................... pertaining thereto, and herewith deposit
xS 5-001 11 rr .......... . . . . . . . . . . .in payment of the fee therefor.
1 67
7&9
45 1119/0
ugust 4 86
a
...... ......................... ...... .. ..... . ......
... ........................ ....... ......... 19 ......
MG 1986
P Alt)
..ON
0
PUBLISHED IN THE HUTCHINSON LEADER ON TUESDAY, JULY 29TH, 1986, AND ON
TUESDAY, AUGUST 5TH, 1986.
•
NOTICE OF REARING ON IMPROVEMENT
PROJECT N0. 86-10
PUBLICATION NO. 3587
TO WHOM IT MAY CONCERN:
Notice is hereby given that the City Council of Hutchinson, Minnesota,
will meet in the Council Chambers of the City Hall at 8:00 P.M. on the 12th
day of August, 1986, to consider the making of an improvement on School Road
from McDonald Drive to South Property Line of School District Property by the
construction of Watermain and Appurtenances, pursuant to Minnesota Statutes,
Sections 429.011 to 429.111. The area proposed to be assessed for such
improvement is the benefited property. The estimated cost of such improvement
is #69,930.00. Such persons as desire to be heard with reference to the
• proposed improvement will be heard at this meeting.
•
Dated: July 22, 1986
PLEATS NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE
FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE
BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION.
(612) 587.5151
y��cH' CITY OF HUTCHINSON
• 37 WASHINGTON AVENUE WEST
HUTCHINSON. MINN. 55350
M E M O
DATE: August 12, 1986
TO: Mayor and City Council
FROM: Director of Engineering
RE: Project No. 86 -10
Juul Contracting Company was low bidder in the amount of $40,046.00 for the
Watermain Extension on school Road from McDonald Drive to the South line of
the new Elementary School Site. The bid was approximately $17,000 below my
estimate.
Z recommend - .awarding the contract to Juul Contracting Company.
•
MVP /pv
•
i
Marlow V. Priebe
Director of Engineering
RESOLUTION ACCEPTING BID AND AWARDING CONTRACT
LETTING NO. 10
Project No. 86 -10
Resolution No. 8349
WHEREAS, pursuant to an advertisement for bids for the improvement of
School Road from McDonald Drive to South Property Line of School District
Property by the construction of Watermain and Appurtenances, bids were
received, opened and tabulated according to law, and the following bids were
received complying with the advertisement:
Juul Contracting Company $409046.00
AND WHEREAS, it appears that Juul Contracting Company of Hutchinson,
Minnesota, is the lowest responsible bidder,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHNSON,
MINNESOTA:
1. The mayor and clerk are hereby authorized and directed to enter into
the attached contract with Juul Contracting Company of Hutchinson, Minnesota,
in the name of the City of Hutchinson, for the improvement of School Road from
McDonald Drive to South Property Line of School District Property by'the
construction of Watermain and Appurtenances, according to the plans and •
specifications therefor approved by the city council and on file in the office
of the city clerk.
2. The city clerk is hereby authorized and directed to return forthwith
to all bidders the deposits made with their bids, except that the deposits of
the successful bidder and the next lowest bidder shall be retained until a
contract has been signed.
Adopted by the city council this 12th day of August, 1986.
Mayor
City Administrator
•
RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT
• RESOLUTION N0. 8350
ASSESSMENT ROLL NO. 221
Project No. 86 -10
WHEREAS, by a resolution passed by the Council on the 12th day of August,
1986, the City Clerk was directed to prepare a proposed assessment of the cost
of improving School Road from McDonald Drive to South Property Line of School
District Property by the construction of Watermain and Appurtenances;
AND WHEREAS, the Clerk, has notified the Council that such proposed
assessment has been completed and filed in his office for public inspection,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON,
MINNESOTA:
1. A hearing shall be held on the 9th day of September, 19869 in the
Council Chambers at City Hall at 8 :00 P.M. to pass upon such proposed
assessment and at such time and place all persons owning property affected by
such assessment.
2. The City Clerk is hereby directed to cause a notice of the hearing on
• the proposed assessment to be published once in the official newspaper at
least two weeks prior to the hearing, and he shall state in the notice the
total cost of the improvement. He shall also cause mailed notice to be given
to the owner of each parcel described in the assessment roll not less than two
weeks prior to the hearings.
Adopted by the Council this 12th day of August, 1986.
Mayor
City Administrator
•
RESOLUTION NO. 8351
RESOLUTION DECLARING COST TO BE ASSESSED AND
ORDERING PREPARATION OF PROPOSED ASSESSMENT
ASSESSMENT ROLL NO. 221
Project 86 -10
WHEREAS, cost has been determined for the improvement of School Road from
McDonald Drive to South Property Line of School District Property by the
construction of Watermain and Appurtenances, and the bid price for such
improvement is $40,046.00, and the expenses incurred or to be incurred in the
making of such improvement amount to $8,810.00, so that the total cost of the
improvement will be $48,856.00.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON,
MINNESOTA:
1. The portion of the cost of such improvement to be paid by the City is
hereby declared to be $38,045.46, and the portion of the cost to be assessed
against benefited property owners is declared to be $10,810.54.
2. The City Clerk, with the assistance of the City Engineer, shall
forthwith calculate the proper amount to be specially assessed for such
improvement against every assessable lot, piece or parcel of land within the
district affected, without regard to cash valuation, as provided by law, and
he shall file a copy of such proposed assessment in his office for public .
inspection.
3. The Clerk shall, upon the completion of such proposed assessment,
notify the Council thereof.
Adopted by the Council this 12th day of August, 1985.
Mayor
City Administrator
►J
PUBLISHED IN THE HUTCHINSON LEADER, ROTCHINSON, MINNESOTA, ON TUESDAY,
AUGUST 19TH, 1986.
• NOTICE OF HEARING ON PROPOSED ASSESSMENT
PUBLICATION NO.
ASSESSMENT ROLL NO. 221
Project No. 86 -10
Hutchinson, Minnesota
August 12th, 1986
TO WHOM IT MAY CONCERN:
NOTICE is hereby given, that the Council will meet at 8:00 P.M. on the
9th day of September, 19869 in the Conneil Chambers of City Hall at
Hutchinson, Minnesota, to pass upon the proposed assessment for the
improvement of School Road from McDonald Drive to South Property Line of
School District Property by the construction of Watermain and Appurtenances.
The proposed assessment is on file for public inspection at my office.
Written or oral objections will be considered at the meeting, but the Council
may consider any objection to the amount of the proposed individual assessment
at an adjourned meeting upon further notice to the affected property owners as
it deems advisable.
• An owner may appeal an assessment to District Court pursuant to Minnesota
Statutes Section 429.081 by serving notice of the appeal upon the Mayor or
Clerk of the City within 30 days after the adoption of the assessment and
filing such notice with the District Court within ten days after service upon
the Mayor or Clerk; however, no appeal may be taken as to the amount of any
individual assessment unless a written objection, signed by the affected
property owner, is filed with the City Clerk prior to the assessment hearing
or presented to the presiding officer at the hearing.
•
Under Minnesota Statutes, Section 435.193 to 435.195, the Council may, in
its discretion, defer the payment of this special assessment for any homestead
property owned by a person 65 years of age or older for whom it would be a
hardship to make the payments. When deferment of the special assessment has
been granted and is terminated for any reason provided in that law, all
amounts accumulated, plus applicable interest, become due. Any assessed
property owner meeting the requirements of this law and the resolution adopted
under it, may, within 30 days of the confirmation of the assessment, apply to
the City Clerk for the prescribed form for such deferral of payment of this
special assessment on his property.
The total cost of the improvement is $48,856.00.
Gary D. Plotz, City Administrator
Hutchinson, Minnesota
.wrsaw sV, nwa.a,w v. rnama rXLUa' M. so -lu {Uar Pan Dail H 59.93
OeNOated �� MASLOW V. PRIEBE SCHOOL ROAD FROM MCDONRLD DRIVE TO SERVICE LEAD t 41 inn AA
Cbeaked bH CAL RICE SOUTH PROPERTY LIME OF scRODL DISTRICT PROPERTY NO. YNS. SPREAD z la
WATERMATH G APPURTENANCES UNIT USED t PROHT FOOT
ASSESSMENT 001E W. on
ACCT. PARCEL
NAME A ADDRESS ADD ICE OR
SERVICE
TOTAL
REDITS
ASSESSMENT
Hutchinson School Dist. 0623
Central District Offices
30 Glen St. No.
Hutchinson, HN 55350
06
1.200.48
5 10,010.54
Loretta McDonald
Rt. 4 OUTSIDE CITY
DEFERRED
Hutchinson MN $5350
566.00
5.620.381
-0- 1
$
Weihe 6 Jacobson
OUTSIDE CITY
.0-
DEFERRED
$ 9.610.06
City of Hutchinson
37 Washington Ave. Nest
OVERSIZE
Hutchinson NN 55350
$5,701.50
$17,113.52
$ 22 015.02
Total Interest....
Orand Totals......
PUBLISHED IN THE HUTCHINSON LEADER ON TUESDAY, JULY 29TH, 1986, AND ON
TUESDAY, AUGUST 5TH, 1986.
•
NOTICE OF HEARING ON IMPROVEMENT
PROJECT NO. 86-11
PUBLICATION NO. 3588
TO WHOM IT MAY CONCERN:
Notice is hereby given that the City Council of Hutchinson, Minnesota,
will meet in the Council Chambers of the City Hall at 8:00 P.M. on the 12th
day of August, 1986, to consider the making of an improvement on Waller Drive
from 6th Avenue N.E. to 2501 North by the construction of Curb and Gutter and
Appurtenances, pursuant to Minnesota Statutes, Sections 429.011 to 429.111.
The area proposed to be assessed for such improvement is the benefited
property. The estimated cost of such improvement is $5,000.00. Such persons
as desire to be heard with reference to the proposed improvement will be heard
at this meeting.
Dated: July 22nd, 1986
PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE
FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE
BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION.
PUBLISHED IN THE HUTCHINSON LEADER ON TUESDAY, JULY 29TH, 19861 AND ON
• TUESDAY, AUGUST 5TH, 1986.
NOTICE OF REARING ON IMPROVEMENT
PROJECT N0. 86 -12
PUBLICATION NO. 3589
TO WHOM IT MAY CONCERN:
Notice is hereby given that the City Council of Hutchinson, Minnesota,
will meet in the Council Chambers of the City Hall at 8:00 P.M. on the 12th
day of August, 1986, to consider the making of an improvement of a Proposed
Service Road on the North Side of T.H. 7/22 Best from Highway Station 995 to
Station 1001 by the Dedication of Right -of -Way and the Construction of
Grading, Temporary Surfacing and Appurtenances, pursuant to Minnesota
Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for
• such improvement is the benefited property. The estimated cost of such
improvement is $24,900.00. Such persons as desire to be heard with reference
to the proposed improvement will be heard at this meeting.
City Clerk �)
Dated: July 22nd, 1986
PLRASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, VHETHBR YOU ARE
FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE
BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION.
r�
L
Big Bear Farm Stores, Inc.
640 54th Avenue North
Box 1247
St. Cloud, Minnesota 56302
612 -251 -9000
August 7, 1986
Paul Acklund - Mayor
City of Hutchinson
37 Washington Ave. W.
Hutchinson, MN 55350
Dear Mr. Acklund:
Thank you and the Hutchinson City Council for
your concern with the access problem at the Big Bear Store
on Highway 7 West in Hutchinson.
I am planning to attend the public hearing
on August 12 and hope that we will have council support on
the frontage road project.
I would appreciate a letter from you or the
council supporting the frontage road solution, which would
aid in securing cooperation from the Dept. of Transportation
in parallel construction of the safety project and the front-
age road project.
Sincerely,
Greg Johnson
Exec. Vice President
GJ1cas
AUr 1986
RECE'
(�_7'
•
•
•
ENGINEER'S REPORT
CITY OF HUTCHINSON
DATE: July 22, 1986
TO: Mayor and City Council
FROM: Director of Engineering
SUBJECT: Service Road Improvement Project
Gentlemen:
I have studied the following areas and find that the proposed project is
feasible and recommend it be constructed. If acceptable, I recommend a
hearing be held on the 12th day of August, 1986.
PROJECT N0. 86 -12 - Service Road on North Side of T.H. 7/22 West from Highway
Station 995 to Station 1001 by Right -of -Way Dedication,
Grading, Temporary Surfacing and Appurtenances
Construction Cost
Engineering
Fiscal and Miscellaneous
Land Acquisition
Capitalized Interest
20,500.00
1,435.00
1,435.00
0.00
1,530.00
TOTAL-- -- -- ---- ---- ---- ----- ---- - - -- -$ 24,900.00
Assessable Cost $ 12,450.00
Deferred Assessable Cost 0.00
City Cost 12,450.00
TOTAL--- ----- ---- ---- ---- ----- -- - - - - -$ 24,900.00
Respectfully submitted,
Marlow V. Priebe
Director of Engineering
�, \NNE�ly
�° 20
• r
3��T OF TPPNyeO
•
•
May 19, 1986
\llllnl'ti� �1�1
1���E><unlu�nt (d Tr<in."j)()rtatic>n
BOX 768
2505 TRANSPORTATION ROAD
WILLMAR. MINNESOTA 56201
Mr. Gregg Johnson
Big Bear
Box 1247
St. Cloud, MN 56301
RE: S.P. 4308 -22 (T.H, 22)
In Hutchinson
Traffic Signal and Channelization
Dear Gregg:
I am responding to your telephone inquiry for more information on the
referenced project. Gregg, as you know in the past ten years Hutchinson has
been growing significantly primarily due to the 3M business and more recently
to the growth of Hutch Technology. With the growth has come increased traffic
in and around Hutchinson. Currently on Trunk Hwy. 22/7 on the west side of
Hutchinson, there are about 9,000 vehicles per day. This figure is expected
to grow to about 15,000 vehicles per day in the next 20 years.
Along with the increase in traffic on this segment of highway, there has been
considerable commercial development. These two factors have led to an increased
accident rate on Trunk Hwy. 22/7. The increasing accidents have brought consid-
erable concern from the community for safety on this segment of highway.
We have studied the segment of highway from South Grade Road to Kowe Street and
have determined that a safety improvement project is warranted. The project
will include a signal at School Road and channelization (left and right turn
slots) at School Road and California Street. The project has been developed
so that two additional lanes can be added when funding is available. Current
traffic levels would justify a four lane highway, but funding is not available.
For your information I have enclosed a "layout" of the proposed improvement.
The project will cost approximately $975,000: $75,000 for the signal and
$900,000 for the channelization work. The federal government is paying 75% of
the signal cost; the remainder of the signal cost will be paid by the city and
the state. Most of the project, the $900,000 for the channelization portion,
will be paid for with state funds.
Gregg, this project has had a "fast track" development. Once we were able to
obtain funding for the project we proceeded rapidly with the design aspects
primarily because of the pressure from the community for this project. The
principle criteria that we use for determining whether or not a public hearing
must be held is whether or not we are requiring right -of -way. Since this pro
jest did not require the acquisition of properties, we did not have a formal
hearing, and it would not be required. Nevertheless, we do wish on all of our
projects to communicate effectively with all parties effected by the work.
Gregg Johnson
May 19,1986
Page 2
We have met from time to time with the Hutchins --n City Council on this project.
The most recent meeting was on Tuesday, April 2z, 1986. At that meeting your
problem of getting your current convenient two -way access reduced to one -way
access with a less convenient (back track) access from the other direction was
discussed. Where there certainly was sympathy with your problem, it was also
brought out that motorists still would be able to get to your place of busi-
ness with some additional inconvenience. At the meeting it seemed as though
the solution to your problem to those in attendance was to construct a fron-
tage road from your property to the cross over at the Plowman entrance. One
question which came up was whether or not a U -turn at School Road intersection
would be legal. Subsequent to the meeting I looked into this question a
little deeper. For your information I have enclosed a copy of the current
statute. Basically, it reads that if there is good visibility and if there is
no eminent danger for accidents or increased accidents that the U -turn is
legal. I can assure you that we will not restrict the U -turn maneuver at this
intersection unless we do determine that it is very dangerous and cannot be
allowed.
At the conclusion of the public meeting the council unanimously endorsed
and approved the project as designed for further processing. We currently are
planning to let the project for bids in July, and hopefully we will have the
project completed this construction season.
Gregg, since we talked several weeks ago, I have studied your problem to
determine if there is anything we can do to help your situation. I should
mention that the problem that you are encountering is one which frequently
does occur on this type of a project, and inevitably someone does experience
more inconvenience. In your case I have concluded that there is nothing which
can be done to change the current design to provide better access for you. To
alter would compromise safety for the motorists on the roadway. It is my
feeling that the 9,000 motorists on the roadway each day deserve maximum
safety and that the motorists who wish to get to your place of business can
get there with slightly more inconvenience. I would be willing to discuss the
project and specifically your problem with you in more detail if you wish.
The solution to me does seem to be the construction of a frontage road between
your property and the cross over entering the Plowman property, which as I men-
tioned, the city is investigating.
If you have any further questions or need more information, just inquire.
Sincerely,
James E. Koivisto
Pre- Design /Traffic Engineer
cc: K. A. Madole
J. E. Nibbe
Darrel Durgin
tjJNNESOT4
vo Z0
Q
4 OF P 0
\(Illlll'tiOi<1
rwImrtmc,nl ul -I' rill lSI)AKl<ili(III
BOX 768
. 5 TRANSPORTATION ROAD
WIL., AR. MINNESOTA 55201
612/231 -5193
Dear Greg:
i
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V
�a.
I have received your letter dated 5/30/86 and am responding as you
requested. My letter to you dated 5/19/86 summarized the project and the
development of it.
I am available to discuss your problem with you and examine any alternates
• you propose. Since the project is going to be let for bids in July, any
proposal should be considered soon. Our final plans are completed and a
July letting is essential to complete the project this year.
The project has been developed in conformance with established federal and
state standards. I mentioned the public hearing requirements and project
funding in my previous letter. A detailed environmental assessment is not
required for a project of this type. Nevertheless, we have addressed
several environmental issues in the project development process. The
design criteria used are the federal and state standards established for
roadway construction.
Greg, while the project has been developed on a "fast track ", it has been
properly planned and developed both for current and future traffic con-
ditions on T.N. 7. The project will improve the roadway safety. As I men-
tioned in my previous letter, it is unfortunate that traffic to your place
of business will be inconvenienced. However, there doesn't appear to be
any way to eliminate your inconvenience without compromising the safety of
the 9,000 motorists each day except for the development of a frontage road.
I think this alternate should be pursued.
If you need any additional information, please inquire.
Sincerely,
Jim Koivisto
'Pre- Design /Traffic Engineer
;rr £ytrni Unn „rnnlr. E ^; nlurvr
3 —e�.
June
6, 1986
\\
Mr.
Greg Johnson
Exec.
Vice President
Big
Bear Farm Stores
Box
1247
St.
Cloud, MN 56302
Dear Greg:
i
r\
V
�a.
I have received your letter dated 5/30/86 and am responding as you
requested. My letter to you dated 5/19/86 summarized the project and the
development of it.
I am available to discuss your problem with you and examine any alternates
• you propose. Since the project is going to be let for bids in July, any
proposal should be considered soon. Our final plans are completed and a
July letting is essential to complete the project this year.
The project has been developed in conformance with established federal and
state standards. I mentioned the public hearing requirements and project
funding in my previous letter. A detailed environmental assessment is not
required for a project of this type. Nevertheless, we have addressed
several environmental issues in the project development process. The
design criteria used are the federal and state standards established for
roadway construction.
Greg, while the project has been developed on a "fast track ", it has been
properly planned and developed both for current and future traffic con-
ditions on T.N. 7. The project will improve the roadway safety. As I men-
tioned in my previous letter, it is unfortunate that traffic to your place
of business will be inconvenienced. However, there doesn't appear to be
any way to eliminate your inconvenience without compromising the safety of
the 9,000 motorists each day except for the development of a frontage road.
I think this alternate should be pursued.
If you need any additional information, please inquire.
Sincerely,
Jim Koivisto
'Pre- Design /Traffic Engineer
;rr £ytrni Unn „rnnlr. E ^; nlurvr
3 —e�.
Big, :ar Marro titures. Inc.
. �.ud. �l ulno.•�cl
Oak'-
_51 -�4)II II
A; y 9, 1986
Mr. James Koivisto
Pre- Design /Traffic Engineer
Minnesota D.O.T.
Box 768
2505 Transportation Road
Willmar, MN 56201
Re: S.P. 4308 -22 (T.H. 22/7)
in Hutchinson
Traffic Signal and Channelization
Dear Mr. Koivisto:
Thank you for your letters of May 19 and June 6, 1936,
explaining the above referenced project relative to my place
of business (Big Bear) on T.H. 22/7.
I have reviewed your reasoning for the project and the
specific design elements you are proposing. Rh.ile I realize
that highway projects are primarily designed for the mobility
and safety of the general motoring public and frequently, as
a result, limit the direct accessibility to some tusinesses
such as mine, 1 have to aLestion the neet .cr o ;-vied
this magnitude for the 'dentif'ed problems.
^rpm my know7sclge of traffic oerativ -s an:: the rsad'ways
that are zsvgned to accpmmocate `iartzus . omes, _ really
question your resign primarily because you are sn ;_ forecasting
15,000 vehicles per day twenty .ears from now. = was appalled
when you 79- nior2C In your letter that a `are 2040
cad is j _:-'led with _otay's =.E_ c=- :s, a,c that
ycu moK: be ouilding it !.-as a._. _: seem
naSe :anerg a y'.iantim leap �-om the 201:. rcal.: a
to a high :,:a raised island :esigiwinn e r'ght
and lei: t.rr fares. You have liaprreggec pas`_ al :err3t nes
that 7crva7, car accomodate ,'ur c:-ecastnL tra"f._. - "ese
e"
0 ig Bear I . <n Stores. Inc.
.. 4h 1'•rn ur Nor:h
2l. , ;.J'
40i;1.
01 :�: `I�•+uwl
/2
nclude improvements to the existing roadway such as wide
paved snoulders that could be used for right- turning
vehicles and for by- passing left turning vehicles. The
simple addition of lanes at an intersection can greatly
add to the safety and capacity of the roadway. Widening
the entire segment to four lanes of operations would accom-
modate your forecasted traffic. Perhaps a two -way left -turn
median lane could be considered to enhance accessibility,
safety, and mobility. it seems to me, in this day of limited
Stage, =ederal and Local dollars, that innovative engineering
measures such as these would be fully explored prior to ex
. pending close to a million dollars on a design that may not
to required until volumes exceed 25,000 vehicles per day,
(quite probably not in the next 25 years).
if your engineering judgment dictates a need for this
high type design, for T.Y. 22/7 then why have you apparently
overlooked the future impacts that the existing frontage
read will, have on intersections at School Road and Ca�ifornia
Street. This frontage road is extreme], os_ 70 22;-
. ^:;.w and it will be even closer when you widen to Tour .a ^es.
7ne _.Cse Proximity_Qf thIS frontage rC3d il'1' 3d-- cc •'liCtlnC
C:^orTUSiry �T:ovementS tC tneSe intersect: s, re,%eY'rc
th ?G': G'ff iCUit t0 COntrOland ^d3rd0US. .r most situations
'ike t ^45, frontage roads are relocated a ':5rsicerable diSta. ^.C°
c:rrent des 4,1-, ter a ;ndica.es from .ne
to en,n,ance saT_.J, _on .r Ol,
e ?rlooked tn?
.ay? roa- ro west as SC, 'when tiJU
'• _crsieer the ,nique cort,rui-_ :hat Schcc' =.ca has 41,. _n?
-jt._ sn are,, fatjre 5 o
nth tram i,i �:,Cr2ase
_cn'.,'
Big Bear Far.i Stores, Inc
n40 SJIh % %enue North
Bos Ia7
>i. Cloud. >tinnesotn 56 U1.
n l:_'`I -Vi100
/3
significantly as the area develops and this will add to the
problems I have mentioned at the frontage road /T.4. 22/7
intersection.
Your engineering judgment has also provided for a median
.pening with a left -turn lane for exclusive access to the
Plowman Ford Dealership. Considering that this access is
approximately 790 feet from California Street and oniv 535
-en`� frcm School Road, : question the Jus-.:;4ca>icn For this.
'iis aoDears to be a concess'....n rather Char, good erg -,eerir.g
since, under a normal design situation 'Cr a hign -type facilit
such as this, cross -overs are restricted tc aapro:;mately
mile 4ntervals. Your Provision Oi^ this excl'sive
access not only limits the length of the .eft _,rn. storage
,are at School Road, but it Could attract more n'e ns ve
:e`,,elcpment Jn that site resulting in .Tore tra"4ic and a
t UtUr° s- 417 iCatiCn for Si ^yra1S. .f 1.!115 : %are OCr•Jr ,.
Sign 81S at 4r:ersect:c' ^s _ eme :y t?Se t0
aff _ia�tl,.
SCI ascenCe dJe ,he appai'e-.'
_5�1 •n
its deve'opment.
r`LU.7C.
grant _eS4
s
E
R
g Bear Farm Stores, Inc.
541h 1 vnue North
$o� 1247
>r. Cloud. Mui m, , S6302
n12- 257 -9000
/4
into a single lane at School Road intersection.
2. California Street and Konba Parkway should be re-
aligned at this time to meet at T.H. 22/7.
3. Potential frontage road on both north and south sides
of T.H. 22/7 should be considered and planned at this
time, not as a later knee -jerk reaction to more prblems,
not to mention the expense of a frontage project at a
later date.
4. Design shows proposed driveway cuts north of
on School Road, much closer to the proposed s4gned inter-
. section than design criteria permit.
S. it appears that with the potential for School 7 a_4
to become the obvious major north/south arterial, the
design is remiss in not addressing the south Side `runt
road connection.
' d
i aim' - .ted i;i am o _P.� ly c.-Terre-: _ �: a v. .. � u�•1
._3r2 'y be''e`!_ .hat JUr �e5' gr '.S 'd' "1
i
73rC 'enis ar- i - aS
i!1 t ^e �.. _ T ... '.K j^.'J $,1'J ��Id c-es-
J �je�C tC better a_ cSS ._- ...'f'e''_ zrJb�_Ts arc °ut'.:re
_ ..�. .
Drrerti,je measures yvJ z 4;- - ,,. 3tc
0
�9
Bit, Bear Farni Stores, Inc
-J6 ;4th Ayen Ui N, rih
Nut I:J'
�I. (l��ud. Alin nr.ua jbw•
Quill)
"5
just because the project qualifies for "fast track" develop-
ment through the bureaucratic process. : would appreciate
your consideration and response at your convenience.
Sincerely,
;�4 �� -
Greg Johnson
Exec. Vice President
GJ /cas P,& ,
cc: K.A. Madole /District Engineer
J.E. Nibbe /Asst. District Engineer
Darrel Durgin /Director of Construction Poiicy
d Edman /Planner /Commissioners Office -- a4e, — µ�
Alderman Mike Carls /Hutchinson City Councilman
Paul Acklund /.Mayor of Hutchinson
W1
Di
�,�NNESpT`
p
yr, C
A P"
''r Or TPPN=
Box -Ia
Zc.__ rRANSPORTAT ON ROAD
Y. i_�ryia R. M:NNES:TA S_.._
612/231 -5193
July 17,1986
Mr. Greg Johnson
Executive Vice President
Big Bear Farm Stores
640 54th Ave. North
Box 1247
St. Cloud, MN 56302
RE: S. P. 4308 -22 (T.H. 22)
In Hutchinson
• Traffic Signal and Channelization
Dear Mr. Johnson:
I am responding to your letter dated 7/9/86 concerning the referenced project
and the many imperfections you have cited in our design. Hopefully, a few
points will be clarified.
First, past correspondence has explained the project and justification for it.
This project is a safety improvement project consisting of two through lanes,
channelized left turn lanes, right turn lanes, and a signal. The geometries
have been prepared so future lanes could be easily added. When the additional
lanes may be needed is debatable. We have many miles of four lane roadways
which carry 10,000 - 15,000 vehicles each day. 25,000 vehicles each day on a
two lane roadway is very heavy traffic. Nevertheless, there are many locations
where two lane highways have been made safer with the addition of channelized
left turn lanes and right turn lanes.
Next, I will address the alternates you have suggested. First, you suggested
combined right turn /left turn bypass lanes be constructed instead of the
designed ':eft turn lanes and right turn lanes. The only places we use this
design is at a "T" intersection and low volume crossroads. Second, you
suggested a continuous two -way left turn lane in lieu of raised channelization.
Channelizatio.n• is safer and more effecti,;s', controls traffic. Continuous two
• wav left turn design is not recommended in ;h speed zones.
Mr. Greg Johnson
Traffic Signal Channelization
July 17, 1986
Page 2
Finally, I will address the other design aspects you feel have not been
properly prepared:
Frontage road
The city has done a good job of controlling access through the deve-
lopment of the frontage road. We do realize that it would be
desirable to have the frontage road further from the intersections,
but the construction of this project will not make the situation any
worse. In the future the frontage road setback can be altered or
maybe it will have to be left as it is. Trade -offs are usually inevi-
table. We considered extending the frontage road to the west, but the
city did not want to develop it further at this time.
California /Kouba Realignment
We developed this intersection with the city and accomplished as much
improvement as possible with existing right of way constraints. The
intersection is being improved.
!eft Turn Slot /Crossover at Plowmans
This crossover is located about half -way between School Road and
California Street. I agree with you that 1/4 mile between access
points is desirable, but we felt the small compromise would not
adversely affect the safety since adequate turn lanes are provided.
It is also a possible point of crossover for Big Bear customers if a
frontage road is built on the north side of the road (which the city is
considering). Traffic at this point most likely will never get great
enough for a signal.
Driveway Cuts on School Road at T.H. 7
I differ with you. The cuts are far enough away from the intersec-
tion.
To conclude, I feel our design has very adequately addressed present and
future traffic conditions on T.H. 7/22 on the west side of Hutchinson.. Your
customers will be able to go to and from your place of business with 'some
inconvenience. While this inconvenience is unfortunate, the safety of the.
9,000 motorists each day on the roadway cannot be compromised. Our plans
are to proceed with construction this summer.
Sincerely,_
Jim sg to
Pre - DeDesignn. /Traffic Engineer
. POLICE DEPARTMENT MEMORANDUM
•
•
TO Mayor and City Council
FROM
Dean M. O'Borsky, Chief of Police
SUBJECT Criminal Justice Institute
DATE July 21, 1986
I have submitted my name as well as Sergeants Kirchoff and Gregor to
attend the annual Criminal Justice Institute in Bloomington. The program
schedule is in the packet.
This is a budgeted item and P.O.S.T. accredited. I request permission
for all to attend.
DMO:neb
Q0
REGISTRATION
Sunday, August 24, 1986 — 5 :30 p.m. to 7:30 p.m.
Monday, August 25, 1986 — 7:30 a.m. to 9:00 a.m.
MONDAY
August 25, 1986 JOINT SESSION FOR JUDGES, LAWYERS AND LAW ENFORCEMENT PERSONNEL
CONFERENCE ADDRESS
9:00 a.m. - 9:20 a.m. Honorable Hubert H. Humphrey, HI, Attorney General of the State of Minnesota
ANALYSIS OF RECENT CASES AND DEVELOPMENTS
9:20 a.m. - 9:55 a.m. STOPS AND ROADBLOCKS —Janet A. Newberg
9:55 a.m. - 10:15 a.m. WARRANTLESS AUTO SEARCHES —Judge Philip T. Xanning
10:15 a.m. - 10:45 a.m. DWI 1986 — An analysis of the latest changes resulting from legislation, appellate and trial
court decisions, including the new watercraft legislation
—Mark S. Wernick
10:45 a.m. - 11:00 a.m.
BREAK
11:00 a.m. - 12:00 noon OFFENSE RELATED DEVELOPMENTS — Interpretation of recent legislative enactments
Sex Cases — Recent developments in confidentiality, privilege and appropriateness of tactics;
impact of experts in sexual abuse cases.
—Lucy A. Wieland
Drug Cases — Recent developments relating to constructive possession, sentencing issues and
stops.
— Richard D. Hodsdon
12:00 noon - 1:45 p.m. LUNCH including an address by Chief Justice Douglas X. Amdahl, Minnesota Supreme Court
1:45 P.M. - 2:15 p.m. LEGISLATIVE UPDATE — A review of recent legislative activity in a variety of subject areas
which impact Minnesota's criminal justice system
Jean M. Gemal
— Norman B. Coleman
2:15 p.m. - 3:00 p.m. RIGHT TO COUNSEL; MIRANDA; VOLUNTARINESS AND CONFESSIONS
Joseph S. Friedberg
3:00 p.m. - 3:15 p.m.
BREAK
LAWYERS AND JUDGES
3:15 p.m. - 4:45 p.m. THE SIXTH AMENDMENT AND NIX V. WHITESIDE. So Your Client Wants To Commit
Perjury? — A special videotape presentation analyzing the facts and circumstances in Nix V.
Whiteside — including a client threat to commit perjury, the potential impeachment of a defen-
dant, the impact on attorney /client privilege, and the application of the New Rules of Profes-
sional Conduct — including commentary from Professor Geoffrey C. Hazard, Jr., Yale Law
School. This presentation will be followed by a panel discussion of the potential implications for
Minnesota practitioners.
Panelists Include:
— William J. Wernz
— Douglas W. Thompson
— William E. Falvey
LAW ENFORCEMENT PERSONNEL
3:15 p.m. - 4:45 p.m. TORT LIABILITY ISSUES FOR LOCAL UNITS OF GOVERNMENT AND CRIMINAL
JUSTICE SYSTEM EMPLOYEES — A discussion for law enforcement and other interested
registrants.
Joseph B. Marshall
5:00 p.m. RECEPTION
TUESDAY
August 26, 1986
JOINT SESSION FOR JUDGES, LAWYERS AND LAW ENFORCEMENT PERSONNEL
8:30 a.m. - 10:00 a.m.
CIVIL DISOBEDIENCE ISSUES IN THE '80's — Civil disobedience acts and issues will be
discussed in the context of labor strikes, farm foreclosure proceedings, protests directed at
particular corporations and student protests in schools.
Topics Include:
• The Range of Criminal Liability — What can be charged?
• Arrest and Prosecution — When, Why and How — Tactics for Law Enforcement
• The Limits of Protected Activity — What is and what is not constitutional in the free speech,
freedom of expression arenas
• Good Advice — Practical tips on dealing with conflict situations; negotiations; avoiding
criminal prosecutions
Panelists:
— Thomas L. Fabel, Panel Chair
—Paul f Tscbida
Judge Bruce C. Stone(Ret.)
— Philip D. Bush
10:00 a.m. - 10:30 a.m.
609.035 AND 609.04 — SINGLE BEHAVIORAL INCIDENT AND LESSER INCLUDED OF-
FENSES — The latest developments
Judge Doris O. Huspeni
— Stephen Ralbke
10:30 a.m. - 10:45 a.m,
BREAK
10:45 a.m. - 11:15 a.m.
PROSECUTORIAL ERROR OR MISCONDUCT
— Michael F. Cromett
l l:15 a.m. - 12:00 noon
"FIVE KEY CASES" — An analysis of five recent Minnesota cases you have to know in order to
operate within the criminal Justice system!
Judge William A. Johnson
12:00 noon - 1:30 p.m.
LUNCH (Included in registration)
1986 EVIDENCE UPDATE
1.30 p.m. - 2:15 p.m.
CONFRONTATION ISSUES
— William I Mauzy
2:15 p.m. - 3:00 p.m.
SPRIEGL ISSUES
— Michael McGlennen
"EVERYTHING ELSE ABOUT EVIDENCE"
Judge Patrick W Fitzgerald
3:00 p.m. - 3:15 p.m.
BREAK
3:15 p.m. - 4:45 p -m.
SMALL GROUP WORKSHOPS
Working With Evidentiary Problems
— Spriegl
— Statements to Treatment Personnel
— BELOTTI issues — Opinion Evidence Regarding Truthfulness
— Non - Hearsay — 801(d)2e Co- conspirator Testimony
or
Contemporary Issues Relating to the Submission of Evidence and to the Use of
Scientific Evidence
— Minnesota Bureau of Criminal Apprehension Staff Members
5:00 p.m.
RECEPTION
WEDNESDAY 4 x �� ' KEYNOTE ADDRESS
August 27, 1986 • p``•xi : THE U S. SUPREME COURT— A YEAR IN REVIEW
8:30 a m 11:3.0 a m ; :. An analysis of U.S. Supreme Court decision by the noted lecturer and author, Judge
Cbaries R. Mo lan jr., Maryland Court of Special Appeals, Baltimore
'-
10:2.m. =.IO:1S a m
BREAK <
11:30 a.m.
ADJOURNMENT
(612) 587.5151
f/UTCN' CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN, 55350
M E M O R A N D U M
DATE: August 12, 1986
TO: Mayor & City Council
------- ------- --------- - - - - ---
FROM• '
Marilyn
---------------
Swanson,
Administrative Secretary— — — — — — — — —
- - - --
SUBJECT:
Agenda
-----
Item No.
-------------------
6 -b. - Ford Rolfe - - - - --
Mr. Ford Rolfe called to state that he would not be coming to the Council
• meeting. He had talked to Police Chief O'Borsky and didn't feel it was
necessary for him to appear before the Council at this time.
cc: Dean O'Borsky, Police Chief
0
(612) 587 -5151
f/UTCH CITY OF HUTCHINSON
37 WASHING TON AVENUE WEST
HUTCHINSON, MINIM 55350
M E M O R A N D U M
DATE: August 6, 1986
TO: Ma or & City Council — — _
-Y - - -- - - --
FROM: Dean O'Borsky, Police Chief — — — — — — —
--- - -- -- - --
— —
SUBJECT: Complaint On Condition Of Property — — — — — — — — — — — —
---------- -- -- - - --
I looked at the property owned by Ford Rolfe, which was the subject of
complaints by neighbors.
• Mr. Rolfe had completed the mowing of the lawn there and agreed to pick
up and remove some debris that was stored behind his shop. He says that
he is in a commercial zone and is engaged in reconditioning vintage cars
and, therefore, has a right to store them there.
In my opinion, he is in reasonable compliance and that no further action
be taken at this point.
/ms
•
(612) 587 -5151
. !lUTfH' CITY OF HUTCHINSON
3' WASHINGTON AVENUE WEST
HU7CHINSCN, MINN. 55350
M E M O R A N D U M
DATE: August 1, 1986
TO: Mayor & City Council
FROM: Gary D. Plotz_ City Administrator— — — — - — — — — — — — —
SUBJECT: Step 3 Sewage Treatment Plant_ Proposed Scope of Work /— —
Engineering Contract /Estimated Cost
Mayor Ackland, Ralph Neumann, Randy DeVries, Marlow Priebe, and I met with
Mike Hoff (CED) and Jim Miller (CED) regarding the next step in the process.
• During the month of August the Council needs to forward a proposed scope of
services /contract to the Minnesota Pollution Control Agency for their review
and evaluation.
From very preliminary estimates, our funding percent may move from 55% to 65%
of total eligible costs. This is largely due to Don Roecker of CED /Donohue,
the governmental liaison. I have been told by Jim Miller (CED) that this per-
centage applies also to the engineering costs.
The project appears to be on schedule. Donohue has met all the required dead-
lines that we are aware of. The responsiveness to question(s) City staff have
raised along the entire process to date has been excellent.
CED /Donohue is asking formal action, contingent upon review as to the scope
of services and fees by the MPCA.
If there are any elements of the engineering contract that will require 100%
local funding (we know of none at this time), we would bring these portions
back to the City Council.
Formal execution of the contract would not take place until after MPCA review
and comment, and thereafter I understand the contract would be placed back on
the Council agenda for a "final" approval. This would probably happen in Sep-
tember /October.
Mike Hoff and Don Roecker will be at the City Council meeting for a brief pre-
sentation, and to answer questions.
cc: Mike Hoff & Jim Miller /Donohue Ralph Neumann, Maint. Oper. Dir.
Marlow V. Priebe, City Eng. Randy DeVries, Trtmt. Plant Oper.
Kenneth B. Merrill, Finance Dir.
W -(�'
MANHOUR /COST ESTIMATE
CONSTRUCTION RELATED SERVICES
WASTEWATER TREATMENT AND CONVEYANCE FACILITIES
20 MONTH CONSTRUCTION PERIOD
CITY OF HUTCHINSON, MINNESOTA
BIDDING SERVICES
Bidding - 200 sets of drawings
OFFICE SERVICES
Structural
Process
Electrical
I &C
Arch.
HVAC
Plumbing
Civil
Shop Drwg. Mgmt.
OPERATIONS
Final Plan of Operation
0 &M Manual
Start -Up
Performance Cert.
FIELD SERVICES
9 Hour Day (8 -10 Hrs /Day)
Construction Engineering (Full -Time)
Resident Inspection (Full -Time)
Construction Survey
MBE /WBE /SBE ASSISTANCE
MBE /WBE /SBE
USER CHARGE UPDATE
User Charge
ESTIMATED TOTAL
Hours
522
496
1,032
256
420
329
94
74
208
797
10
840
905
455
5,277 (24 Mos)
6,924 (22 Mos)
1,054
100
108
19,901 Hrs.
Costs
$ 68,000
223,500
112,000
798,500
7,000
7,000
$1,216,000
n
u
is
LJ
• WASTEWATER TREATMENT AND CONVEYANCE FACILITIES
STEP 3 ENGINEERING SERVICES
HUTCHINSON, MINNESOTA
"SCOPE OF SERVICES CHECK LIST"
Mark those items that will be performed by the consulting engineer.
I. CONSTRUCTION RELATED SERVICES (CRS)
A. Bidding Phase Activities
Reproduction of plans and specifications. Total
of sets. A competitive bidding climate
and Minority, Small, and Women's Business
Enterprise (MBE, SBE, WBE) participation could
result in an increase in the distribution of
plans and specifications.
Bidding coordination for contracts. This
will include response to contractor questions and
preparation of appropriate addenda.
Attendance at bid opening, bid tabulation,
• research, and recommendations on award.
Review Equipment and Material Data List provided
by Contractor.
Contract Administration
Project Initiation
Establish project files and reporting
system.
Submit bidding documents and supporting
information to funding agency.
Prepare contracts and coordinate
execution thereof.
Preconstruction Conference
Develop preconstruction conference
agenda.
Identify and notify participants.
• Conduct meeting.
i �
Prepare minutes and provide follow -up
to questions.
Get project started -- assist in issuing
"Notice to Proceed."
Applications for Payment
Obtain "schedule of values" from the
contractor.
Review "Schedule of Valves ".
Prepare contractor payment estimate
forms.
Process approximately
applications for payment.
Assist Owner in preparing documentation
for funding agency reimbursement.
Project Engineer
Answer contractor questions relating to •
contract interpretation.
Assist Owner in preparing contract
change orders and field modifications.
_Review construction schedules submitted
by the contractors.
Provide Owner /funding agency
coordination - -grant compliance.
Site visits by Engineer to attend job
site meetings to discuss and resolve
project related questions.
Provide input in public information
meetings with the Owner.
Assist Owner by providing input to
general contract administration
activities.
Monitor status of shop drlwing
submissions and advise contractor of
missing submittals and submittals •
requiring follow -up.
• Assist the field staff in conducting a
final inspection for the contract.
Assist the field staff in issuing
certificates of substantial completion.
Assist the field staff in preparing
punch -lists and monitoring the
completion of items contained therein.
Provide assistance to the Owner in
preparing funding agency "close -out"
documentation.
Assist Owner in "wrapping -up" the
project ": construction, payment,
funding agency, state regulatory
agency, contractor close -out documents,
resolution of problems, etc.
Submittals (Shoo Drawings, etc.)
Establish project files containing separate file for
each specification section for which a submittal is
• required.
Establish shop drawing submittal log subdivided by
specification section.
Prepare shop drawing routing (control) list
identifying design personnel who will be doing the
technical review.
Prepare shop drawing transmittal form for each
contractor.
Explain and discuss shop drawing processing procedure
to contractors at preconstruction conference.
Log and route each shop drawing when submitted.
Expedite the technical review of each submittal.
Prepare reviewed submittals for distribution to
contractor, Owner, and field personnel.
Coordinate and chair individual prefabrication
meetings on major pieces of equipment to minimize
future disputes (e.g., clarification equipment, pumps,
blowers, digester equipment, instrumentation and motor
•
control).
Coordinate meetings with contractor to resolve
disputes on the acceptability of proposed equipment
and /or modifications required thereto.
Technical Review and Designer Input During Construction
The design disciplines (process, electrical,
instrumentation, mechanical, structural,
architectural, and civil) will review shop drawings
for:
Conformance with the intent of the contract
documents.
Compatibility of the submittal with
interfacing drawings and technical data
provided-by other contractors, suppliers,
and /or manufacturers for the project.
State the submittal's exceptions and
deficiencies determined during the review
process.
Determine the status
example: "Approved ",
"Not Approved ", etc.
of the submittal,
"Approved as Noted ",
Discipline personnel to visit the site at appropriate
stages of construction to review the contractor's work
for conformance with good trade practice in their
specialty.
Provide technical input into contract change orders
and field modifications.
Answer design interpretation questions from the owner,
contractor, and inspection staff.
Construction Staking
Graphics
Establish a base line and bench mark for "plant"
construction.
Establish control stakes for interceptor, water main,
and outfall construction.
Prepare record drawings for each contract.
•
•
• Provide drafting required for contract change orders.
INSPECTION
Anticipated level of effort consists of:
full -time resident project representative
workdays) and full -time resident inspector(s)
( workdays) to monitor the entire project.
Review contractor's progress schedules,
schedule of submittal submissions, and
schedule of values prepared by contractor
and consult with Owner and Engineer
concerning their appropriateness.
Attend preconstruction conference. Arrange
a schedule of progress meetings and other
job conferences as required in consultation
with Owner and Engineer and notify those
expected to attend in advance.
Serve as Engineer's liaison with Owner and
contractor, and assist in understanding the
intent of the Contract documents. Assist
• Engineer in serving as Owner's liaison with
contractor when contractor's operations
affect Owner's operations.
As requested by Engineer, assist in
obtaining from Owner additional details or
information, when required at the job site
for proper execution of the work.
Monitor receipt of submittals and samples,
receive samples which are furnished at the
site by the contractors, and notify Owner
and Engineer of their availability for
examination.
Conduct on -site observations of the work in
progress to assist Engineer in determining
if the work is proceeding in accordance with
the Contract Documents and that completed
work will conform to the Contract Documents.
Report to Owner and Engineer whenever he
believes that any work is unsatisfactory,
faulty, or defective or does not conform to
the Contract Documents, and advise Owner and
Engineer when he believes work should be
•
corrected or rejected.
Verify that tests, equipment, and system •
startups and operating and maintenance
instructions are conducted as required by
the Contract Documents and in presence of
the Owner's personnel.
Accompany visiting personnel representing
public or other agencies having jurisdiction
over the project, record the outcome of
these inspections, and report to Owner and
Engineer.
Consider and evaluate contractor's
suggestions for modifications in drawings or
specifications and report them with
recommendations to Engineer.
Maintain at the job site, files for
correspondence, reports of job conferences,
submittal and samples submissions,
reproductions of original Contract Documents
including all adenda, change order, field
orders, additional drawings issued
subsequent to the execution of the Contract,
Engineer's clarifications and •
interpretations of the Contract Documents,
progress reports, and other project related
documents.
Keep a diary or daily reports, recording
hours on the job site, weather conditions,
data relative to questions of extras or
deductions, list of visiting officials and
representatives of manufacturers,
fabricators, suppliers and distributors,
daily activities, decisions, observations in
general, and specific observations in more
detail as is the case of observing test
procedures.
Record names, addresses, and telephone
numbers of all contractors, subcontractors,
and major suppliers of materials and
equipment.
Furnish Owner and Engineer periodic reports
as required of progress of the work.
Report immediately to Owner and Engineer
upon the occurrence of any accident.
•
Review applications for payment with
contractor for compliance with the
established procedure for their submission
and forward them with recommendations to
Engineer, noting particularly their relation
to the schedule of value, work completed,
and materials and equipment delivered at the
site but not incorporated in the work.
Assist Owner in monitoring contractor wage
rate compliance.
Before Engineer issues a Certificate of
Substantial completion, submit to contractor
a list of observed items requiring
completion or correction. Conduct final
inspection in the company of-Engineer,
Owner, and contractor, and prepare a final
list of items to be completed or corrected.
Verify-that all items on final list have
been completed or corrected and make
recommendations to Engineer concerning
acceptance.
• FINAL PLAN OF OPERATION
The final plan of operation shall identify specific actions and
related completion dates to assure that the facility and all
associated personnel are properly prepared for startup and
continued operation.
The final plan of operation shall provide a sequential
description of, and implementation schedule for, those
activities necessary to assure cost - effective, efficient, and
reliable startup and continued operation of the facility.
OPERATION AND MAINTENANCE MANUAL PREPARATION
Identify and list the addresses and telephone numbers of
emergency services such as police, fire, and ambulance,
regulatory agency District Offices, consulting Engineers,
utilities (24 -hour emergency and general business), etc.
List the steps necessary to report spills and bypassing.
Describe important units in the sytem as to function, operating
characteristics, and control features.
Give design data such as waste strengths, loading rates,
• expected efficiencies of each unit, and important design
formulas.
Include a process plan or flow diagram and identify each •
significant valve or control point.
Describe the system's flexibility of operation modes.
Describe each unit's startup and shutdown procedures.
Describe the emergency system and include a step -by -step outline
to follow in case of power failures, equipment failures,
flooding, etc.
Each manual will have a section devoted to troubleshooting. A
chart giving "symptoms - problem - cause and cure" is a means of
achieving this.
Propose an operational records system and include actual
examples of forms.
Include a discussion giving the reasons for those tests needed
for permit reporting and those necessary for good process
control.
Propose a worksheet system for laboratory and process use with
blank worksheets and filled out examples.
Coordination of maintenance recommendations with available •
"Manufacturer's Operation & Maintenance Manuals ".
Describe the maintenance of safety equipment, its use, and where
it is located.
Provide a procedure to report accidents.
USER CHARGE SYSTEM
The Engineer will prepare a user charge system and sewer use
ordinance, in general compliance with the requirements of the
regulatory agency, by providing the following:
Review Owner's existing records regarding plant flows and
pollutant loadings, and generally define the discharges by
different classes of sewer users.
Review Owner's records regarding present costs of providing
wastewater collection and treatment services and estimate
future total annual costs of operation.
Preform a cost of service analysis.
n
• Calculate unit costs for providing services and develop a
user charge rate schedule.
Outline procedures for Owner to implement and administer
user charge system.
Prepare a preliminary draft of a sewer use ordinance and
assist Owner's attorney in preparing a final draft of the
ordinance.
Prepare a report showing the development of a user charge
system for presentation to Owner.
STARTUP AND PERFORMANCE CERTIFICATION
Pre and Post Startup Training
Pre -start discussion of process.
0&M manual review.
Process optimization and monitoring instructions.
Discussion of equipment as related to the treatment
process.
• Fine Tuning of Processes
Laboratory correlation of results of operations.
Equipment sequencing and operating time.
Chemical optimizing.
Laboratory Procedure
Analysis review.
Lab setup.
Lab reports.
Maintenance Management System
Lab schedule.
Preventive maintenance card system.
Valve turning schedule.
• Records Management System
Daily operating system.
Monthly reports with lab and plant data.
Performance Certification
Observe the operation of the facility during site
visits to gather data about the operation of the unit
processes and equipment to make determinations about
the facility's compliance with project performance
standards.
Advise the Owner about the operation of the unit
processes and equipment based on the observations made
by the Engineer, and advise the Owner of the
Engineer's opinions relating to operating policies,
financial management, laboratory control, process
control, general plant safety, and general emergency
operating programs as they relate to the facility's
ability to meet project performance standards.
C�
Provide the Owner with a field memorandum which will
summarize the Engineer's observations and
recommendations during each site visit. Each
memorandum will be submitted to the Owner at the .
completion of each site visit.
Advise the Owner, by written report, whether or not
the facility is capable of complying with the project
performance standards.
f
The Engineer will provide the following assistance to the Owner in
the liaison and coordination of MBE, SBE, MBE activities mandated by
the Owner'a funding agencies:
Print additional plans and specifications for the
increased bidding activity resulting from MBE, SBE,
WBE involvement.
Assist the Owner in conducting a pre -bid meeting to
answer MBE, SBE, WBE- related questions prospective
bidders may have regarding the MBEW, SBE, WBE
utilization program.
Answer MBE, SBE, WBE- related questions during the
bidding phase.
• Assist the Owner in evaluating each bid to determine
its responsiveness to the MBE, SBE, MBE requirements
and in evaluating the apparent low bid to determine
responsibility of bid.
Assist the Owner in monitoring the contractor's MBE,
SBE, WBE activities to ensure that the intent of the
program is being maintained by the contractor during
the course of construction.
rI
L
CI
Gary Plotz
Hutchinson
City Hall
Hutchinson,
CITIZENS BANK
8i TRUST CO.
City Council
MN 55350
RE: Citizens Bank Centennial Celebration
August 4, 1986
4 <
AUG 198
g�,�'1VED
8Y
Dear Gary,
I would like to submit a request for consideration by the council
for the possible blocking off of the street between Library Square
• and D. J. Mac's from 1:00 until 5:00 p.m. on September 13th, the
day of our centennial celebration.
•
We had intended to place antique cars and farm equipment on the
street for the celebration but there was some concern by the car
owners that someone might run into the vehicles while they were
parked there. It is for this reason that we are requesting that
the street be roped off during the time mentioned above.
I believe that the time from 1:00 to 5:00 would not be a peak
time for D. J. Mac's and would not conflict with their evening
dinner hours.
If this could be considered at your August council meeting, it
would be greatly appreciated. If you have any further questions,
please do not hesitate to contact me.
$,incerely
/ Joel C. Kraft
Vice President
JCK /jml
OFFICES: 102 MAIN ST. SO. • HIGHWAY 15 SO. • HUTCHINSON, MINNESOTA 55360 • PHONE: 612/587 -2233 6 _0E
!6721 587 -5151
i
i ;VZ/ cH CITY OF HUTCH/NSON
ON AVENUE WEST
/ / � � � ,�Ijpr 55350
AUGUST 8, 1486
TO: MAYOR & CITY COUNCIL
--------------------------------------------------------------
FROM: KEN MERRILL, FINANCE DIRECTOR
-------------------------------------------------------------
SUBJECT: REQUEST TO ATTEND GFOA TRAINING SESSIONS
---------------------------------------- ---------- -- - - - --
The national GDVermental Finance Off iciers Association is holding
several training sessions in Minneapolis this month. It is a rare
opportunity to have the benefit of a national recognized seminars in
this area.
Although is was not budget I would request the council approve
my attendance at the Fixed Asset Accounting and Reporting seminar as
. well as Money Market Management for Governments seminar. Cost of this
would be $125 for the former and $260 for the latter. I would be
traveling into the city each day and would not require the accomdations
being offered.
Both Seminars are offering material that seems to be very
applicable at this time I would request authorization for the attendance
of these two seminars. Funds would be availabe between the finance
budget and the City Administrators budget. Gary has indicated he will
not be using all of his budgeted conference budget this year.
..� I11iil YIII(rIIIIIIIIIIIIIV
YIIIIIIIIIIIIIIIIYIIIIId1IIIIIIIIIIIIIII WW11i IIIIIIIYIIIIIN0111II III II IIIIIIIIIIIII WI I
a y `twr.�Yara - x-e:'' 3r3�r
r
t
Enrollment : • Session Schedule minutes ($6.50). Taxi $20. Free
Registration Is open to GFOA The one-day Fixed Asset Account -' puking. Razes: $50 single or "-
members and all other interested ing Seminar begins at 9:00 a.m. 's. -' double with government 10: $58
Persons. To enroll, please orapletc and concludes at Q90 p.m The single and $68 double without I
the attached registration form and 2'A:day Money Market Manage ti Plm 99a �• " ' r E.
return It with our check at leant ment Seminar and Adywt ed ' X r,% ,b'
Y x s Note (,Yednnrd ptunbe+ or Om
nve working days prior to the - Financial Reporting Seminar begin °r talent', room devoen to rewined
seminar(s) to the GFOA Carom , ` at 990 bps: each day and ®n a ,,,;
leevelopment Center, 180 North r dada µ 400 p.m. on the first two
Michigan Avenue Suite 800, is w "days ln� at noon on the final day
Chicago, Illinois 60601 rr i " Cbeck,Ia ansi distribution of 1,W,
(312/977$100)_ U _ r
r Wminm materiel will take OT a
Seminar are $2d) for GFOA
&.t10 to 9:00 R.M. prior to
Registrations will be incepted by
Yhom &
moil only on a f
served basis (no telephone or m Y
Y
site registrations will be accepted) C
make their own room reservations
The reg:stration fee must amour- "
" A $50 late cancellation service ."
parry the ocgistrai ion form. '
'- charge per seminar will be levied
Registrations will be confirmed by f
for cancellations received within
mail by the Center. Enrollment for f
five working days of the pro -
the seminars) will be limited to g
gram(s). No refunds w(fl her
allow participant - faculty interest- g
granted far uncelltliou received
Lion; to avoid diumimintmsm, d
daring or after me seminar(s).
please register u tartly u possible. C
Cancellations will be accepted by
membership fee accompanies the
selgehone (312/977 - 9700): how -
Tuition e
ever, written refund requests are
The fees for the Fixed Asset Ar. r
required. Advance study material
counting Seminar are $125 for (
(if any) must be resumed m the
GFOA mom hers and $175 cur non- C
Cemcr before a refund will be
members. The fees for the Money '
''sued. The Center is not re-
Market Management Seminar and s
spnasible for making or cancelling
h Ad' ed F' ' I R r
Minneapolis -St. Paul International
I e sane manna spin ag
Seminar are $2d) for GFOA
Location and
members and $310 for nonmem-
Accommodations
Hers
All registrants are requested to
The rtes cover written materials,
make their own room reservations
one luncheon per seminar, and
on the attached hotel rmcrvaum
ooffee break•. Lodging or other
form at least three weeks prior to
meals are ..(included. Checks
the seminar(s). Reservations m-
shonid he made payable to the
ceived within three weeks of the
Government Finance Officers
seminar(s) will be subject to avail -
Association In U.S. dollars.
ability. If you must make or cancel
Note: Attendance at the member
hotel reservations by telephone, be
rate is permitted if GFOA
certain to identify the Government
membership fee accompanies the
Finance Officers Association by
rcgistraricm Also, a one - for -one
came.
sub,nlwion is allowed u,
The seminars) will be held at the
nonmembers for members, c.g., if
Minneapolis Plana Hotel, 315
a government or firm has one
Nicollet Mail, Minneapolis, Min -
membtr, another staff member
ossota 551(11 (612/332.1000),
attend at the rremher rat,.
Twelve miles, 25 minutes from
Cov
ntact GFOA', Membership
Minneapolis -St. Paul International
Cemxr at 312/977 -9700 for
Airport via airport bus every 20
membership inlpmtmmn.
f e --
'The International
D;; GFOA Career U
e.. CPE Credit r,F w-, .e r• -'
Cum Development Center train
it g programs meet the standards �!3✓•.7'
and procedures to qualify fee CO_ o-;
tinning Professional Education
(CPE) credit for CPAs. One -day
seminars qualify for 8 CPE credits,
two day seminars qualify for 16
CPE credits; and 245-0a r seminars
qualify for 20 CPE credits.
Scheduling Note
Tbc tho.e- nremioned seminars are al,, ¢mantel, scheduled as follows in 1986 (subsequent brochures will indicate
ri
x c
evelopment
4 rtli f -t. P
- yes sue. y e.
J% JUST 1986:, {
AUNARS
FIXED ASSET ACCOUNTING
AND REPORTING
August 25, 1986 Minneapolis, Minnesota
$125 GFOA members, $175 nonmembers
In cooperation with the Minnesota GFOA
MONEY MARKET MANAGEMENT
FOR GOVERNMENTS
August 26 -28, 1986 Minneapolis, Minnesota
$260 GFOA members, $310 nonmembers
In cooperation with the Minnesota GFOA
ADVANCED FINANCIAL REPORTING
V �
!741111.
Fixed
Asset
Acvounting
Money
Market
Management
1—
*
Career Develo meat— The broadening technical and managerial roles of governmental 'era • r n
P frs requue a continual development of expertise and gl ills. The need for expanded knowledge and soptus[lca , ��TM.a�'x ,,: r , i ties and rocedures demands tin om ex sure to x� ^a �' k. or .the � q P 8 � 8 � t � ent information. Since 197tr "the Career Development x, y� t^;= r) >' t Cipvernment Finance Officers Association of Fhe ad�,�GFOA) has'¢evelopedg sponsorai_and pregpp..d'-
Appropriate fixed asset records are vital
to the effective safeguarding of fixed
Wins owned by a government and to
provide accountability for individual
rescon. entrusted to it. Adequate in-
surance coverage requires amurate fixed
asead raords to develop insurable values
for governmentowrned property and
equipment as well as for proof of lost
for claims. In addition. appropriate
fued assn raords fadlltate effective
management planning to man long -
range reads for replacconem of existing
piop"ty and equipment.
Proper fied asset and deprouation ac.
wonting are clearly prerequisite to the
Rapidly shifting interest rates have
jarred the financial markets in recent
years. Many public investment officers
have been able to realize attractive
,"urns for their governmens while
others have failed to take advantage of
new investment opportunities. At the
same time. the chilling effect of bank
and business failures forces public
money managers to conduct their own
credit analysis.
This intermediate - level, fundamental,
and tohmcal seminar is .pecifically
tl.ne0 in the practicing investment of
five need for a wrong understanding
of portfolio management techniques.
The program focuses on methods for
ing opportunities available to government administrators and
• a others who share'the Centers commitment to meet increasing
i
R nane. demands for more effective government a i
generation -of reliable and accurate iv
formation concerning the cost of in-
dividual services provided by ,
Such cost information u needed
for effective management de ial mak-
ing. Similarly, the proper reposing of
fixed assns is esaenual for fair prescil
tion of financial position and resuW of
operations in conformity with generally
accepted accounting principles (GAAP).
Program
This one-day seminar is designed to
provide government finance officers,
property accountants, and others -
responsible for fixed assn records with
the basic information necessary for
actively managing public investmems.
After a brief intrrdu.ory review of
available investment alternatives, the
more technical aspects of the money
marks are examined, with special em-
phasis on investment strategies and
technique employed by active pu-
dcounu in the financial markets.
Program
Using a series of simulation exercises
to enable participants to apply their,
newly learned techniques to actual in-
vestmem situations, this 2'h-day
seminar goes beyond conventional aca-
demic and textbook versions of Port-
folio theory It is designed for in-
service governmental investment of.
facers and assumes limited knowledge
of fundamental investment concepts.
Participants learn how to use the
technical and conceptual tools em-
ployed in professional money manage-
men(. Seminar topic, III
• Survey of Money Market my ru-
menn,Yield Differentials, and Risks
• Factors Affect ing Inwi,st Rates
• Organization, Purpose, and Function
of the Federal Rnerve Board
• Instruments of Monetary Policy;
Open Mark. Operations; Modenny
Aggregates
• Introduction to the Yield Curve,
Riding the Yield C,: rve, and Bill
Rolls
• Velmog /costing /lifing — sources of
cost data and life expectancies
• Classification /coding — de Bribing
fixed ml and coding requirements
• Maintaining fixed assn records —
acqui.sitions, modifications, retire-
merits, transfers, and property
manuals
• Infrastructure — applying inventory
techniques to thew asap
• GA AP overruling and reporting —
requirements, transfers, capitalization
of interest, and a review of the
GASB project
• Yield Curve Analysis; Pronouns In-
terest Rates; Trading on the Yield
Curve
• Arbitrage Investments of Bond Pro-
ceeds
• Founic al Futures and Cash Futures
Relationships
• Banking Relations: Services, Pcliucal
Considerations, and Requests for
Proposals
• Relationships with Securities Dealers
• Evaluating the Creditwor. nines, of
Depositories
• Matrix Analysis, Charring, Volatility,
Yield ti- Maturity, and Durninn
• In.'d.ncut Information .Sources
Faculty
Mkkael Atwood, Muneger, Peat,
Marwick, Mitchell & Co., Washington.
D.C.
James V. Battig.it Director of
Accounting, Montgomery County,
Ohio
Paul E. Glick, Assistant Director,
GFOA Technical Services Center,
Chicago, Illinois
Arnold M. Manaus , Regional Sales
Manager, Industrial Appraisal
Company, Park Ridge, Illinois
himmi t Note: Participants are re-
quired to bring a copy of GFOA',
recently published /nvesurg Public
Funds. If you do nut have a copy, von
may order it on the au iv
ached regta-
tion form.
Faculty
Rheu D. Harrell, Audit Manager/
Public sector Group, Touche
Ross & Co., Atlanta, Gentgia
Girard Miller, Director, GFOA
Technical Services Cenmr, Chicago.
Illinois
'
T"his cocci i e scourar is d s gned for
3
ponents, emphasizing creativity. Effec
establishing or improving fixed assn
`
acwuming and reporting systems in
t...
stare dr local governments. It examines
i
C.
the purposes and objectives for
de t mulinn, and her namvtcd par-
establishing or improving fixed assn
throughout the seminar, and graphic
Inventory systems. The steps in
Governmental Services RMO Main
establishing, improving, and maintain-
]
ing a fixed asset inventory system will
and fluid equity
be explored in detail including:
lid•Jnccd rl,tt, .If,. .- u..l
• Planning — the development of a
plan for establishing and maintaining
fixed assuir inventory systems
$
• Inventorying — land, buildings,im-
J,aa
proyements, machinery and equip
I I ,.,, ...
ml and utility assets
facers and assumes limited knowledge
of fundamental investment concepts.
Participants learn how to use the
technical and conceptual tools em-
ployed in professional money manage-
men(. Seminar topic, III
• Survey of Money Market my ru-
menn,Yield Differentials, and Risks
• Factors Affect ing Inwi,st Rates
• Organization, Purpose, and Function
of the Federal Rnerve Board
• Instruments of Monetary Policy;
Open Mark. Operations; Modenny
Aggregates
• Introduction to the Yield Curve,
Riding the Yield C,: rve, and Bill
Rolls
• Velmog /costing /lifing — sources of
cost data and life expectancies
• Classification /coding — de Bribing
fixed ml and coding requirements
• Maintaining fixed assn records —
acqui.sitions, modifications, retire-
merits, transfers, and property
manuals
• Infrastructure — applying inventory
techniques to thew asap
• GA AP overruling and reporting —
requirements, transfers, capitalization
of interest, and a review of the
GASB project
• Yield Curve Analysis; Pronouns In-
terest Rates; Trading on the Yield
Curve
• Arbitrage Investments of Bond Pro-
ceeds
• Founic al Futures and Cash Futures
Relationships
• Banking Relations: Services, Pcliucal
Considerations, and Requests for
Proposals
• Relationships with Securities Dealers
• Evaluating the Creditwor. nines, of
Depositories
• Matrix Analysis, Charring, Volatility,
Yield ti- Maturity, and Durninn
• In.'d.ncut Information .Sources
Faculty
Mkkael Atwood, Muneger, Peat,
Marwick, Mitchell & Co., Washington.
D.C.
James V. Battig.it Director of
Accounting, Montgomery County,
Ohio
Paul E. Glick, Assistant Director,
GFOA Technical Services Center,
Chicago, Illinois
Arnold M. Manaus , Regional Sales
Manager, Industrial Appraisal
Company, Park Ridge, Illinois
himmi t Note: Participants are re-
quired to bring a copy of GFOA',
recently published /nvesurg Public
Funds. If you do nut have a copy, von
may order it on the au iv
ached regta-
tion form.
Faculty
Rheu D. Harrell, Audit Manager/
Public sector Group, Touche
Ross & Co., Atlanta, Gentgia
Girard Miller, Director, GFOA
Technical Services Cenmr, Chicago.
Illinois
'
T"his cocci i e scourar is d s gned for
reports within the existing Bamew ink of
ponents, emphasizing creativity. Effec
Statistical SPftmn of a CAtR
Faculty
fi e off . to u: - ... depem
generally accepted accounting principles
live communicat m _ o,hhelucd
• Orgarrianon and p oncruaron
Mark W. Dick, Area Inuca., for
de t mulinn, and her namvtcd par-
(GAAPI-
throughout the seminar, and graphic
• Re con, ev, odor cv np,n.cs.
Governmental Services RMO Main
in no h,,, had ssf r cn ,in the
The con our e amines' Jet l Bnuncial
presentations will be d scuscd,
and fluid equity
Hindman. Nlohun, F: a.' tunitnb
lid•Jnccd rl,tt, .If,. .- u..l
r halm', I'll j..
,vn, t_ tit. c. whh an .... l sits on
S m a bP as it 1 J
J,aa
rib„ I. I run -on. I
I I ,.,, ...
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I I�IIIIAMI�III 'MIAIIldAdlA1llllll Iliilllllli'111A1111"
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il4lill#IRIIII1IUIIIUII1 11
IIIPJ °II�11iIPIIPIOIINlllll1 HIM lI III
11 191 111 f111 111111 ,...
(612) 587.5151
RlmW, CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M O R A N D U M
DATE: August 8, 1986
TO: Mayor & City Council
- --- ------ -- ---- -- --- --- - - ----
FROM: Gary D. Plotz, City Administrator
---------- ---- -- -------- - - -- --
SUBJECT: Annual Board Retreat _ Hutchinson Community Development Corp.
The annual workshop/ retreat of the Community Development Corporation will
• be held at the St. Cloud Holiday Inn September 4 and 5. As staff to the
Board, John Bernhagen and I request authorization to attend.
/ms
cc: John Bernhagen
� -F
0
0
•
ORDINANCE NO. 19/86
AN ORDINANCE TO VACATE DRAINAGE AND UTILITY EASEMENTS
LOCATED IN ORCHARD PARK FIRST ADDITION
THE CITY OF HUTCHINSON ORDAINS:
SECTION 1. That notice of hearing was duly given and publication of
said hearing was duly made and it was made to appear to the satisfaction of
the City Council that it would be in the best interest of the City to vacate
said drainage and utility easements.
SECTION 2. That drainage and utility easements are hereby described
as follows:
Drainage and utility easements lying six feet on each side
of the south line of Lot 1 and the north line of Lot 2 and
the south line of Lot 2 and the north line of Lot 3 for the
entire length of said lots, Block 2, Orchard Park First
Addition
SECTION 3. This ordinance shall take effect from and after its passage
and publication and upon filing certified copy thereof with the proper County
officers as required by law.
Adopted by the City Council this day of
ATTEST:
Gary D. Plotz
City Clerk
Paul L. Ackland
Mayor
MTN
7 -2 ,
• RESOLUTION NO. 8345
AUTHORIZING THE CREATION OF A POLICE FACILITY
CONSTRUCTION FUND AND TRANSFERING $99,500
FROM THE FIRE HALL CONSTRUCTION FUND
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON.
MINNESOTA:
THAT a fund is hereby created for the purpose of construction of a
police facility.
THAT $99,500 is hereby transfered from the Fire Hall construction
Fund as authorized by the speical election on May 13, 1986
Adopted by the City council this 12th day of August 1986.
ATTEST:
C
--------------- - - -- --
Kenneth B. Merrill
Asst. City Clerk
•
--------------- - --
Paul L. Ackland
MAYOR
k
•
/ f612) 587 -5151
CITY OF HUTCHINSON
'`?N AV�-PyuE WEST
- Y9iNN 55350
AUGUST B, 1986
TO: MAYOR k CITY COUNCIL
-------------------------------------------- ---- -------- - - - - --
FROM: KEN MERRILL, FINANCE DIRECTOR
-------------------------------- -- --- ------ ------------ - - ----
SUBJECT: RESOLUTION SETTING LOCATION AND NAMING OF ELECTION JUDGES
----------------------------- -- -- ------------------ -- ----
I will have a resolution naming the judges and also naming the new
recreation facility as the location for the upcoming election. There
are two election dates the September 9 Primary and the Novemeber 4
General Election.
• RESOLUTION NO. 8346
RESOLUTION SETTING ELECTION, TIME, PLACE LOCATIONS OF PRECINCTS,
AND APPOINTING OF JUDGES FOR THE CITY PRIMARY AND GENERAL ELECTION
WHEREAS, Chapter 205, Section 205.175, Subd. 1 of the Laws of Minnesota,
states that the governing body of any municipality, by resolution adopted prior
to the giving of notice of the election, may designate the time during which the
polls shall remain open for the City Primary and General Elections,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. That the polls shall be open from 7:00 A.M. to 8:00 P.M. for the City
Primary Election of September 9, 1986 and the General Election of November 4,
1986, and the City Clerk shall give such notice of these election hours as is
required by law.
2. That the polling place to be used during the 1986 City Primary and
General Election for all precincts will be in the Recreation Center located
at 900 Harrington Street.
• 3. That the Election Judges are hereby appointed in accordance with the
attached list.
Adopted by the City Council this 12th day of August, 1986.
ATTEST:
Gary D. Plotz
City Clerk
•
Paul L. Ackland
Mayor
ELECTION JUDGES CITY OF HUTCHINSON
PRECINCT 1
JULIE FLAA Chairperson 534
VERNA ANDERSON 765
EVA MAAS 332
ROSINA JOHNSON 450
MARY WANGERIN 7
PRECINCT 2
BLUFF
SPRUCE
HWY 7 E.
ROSE LANE
NO. WOODS AVE.
SEDONA MILLER Chairperson
714
SHADY RIDGE
MARGARET SORENSON
44
CENTURY AVE.
DELAIN ROLFE
844
SECOND AVE
PHYILLIS WESELOH
1109
LEWIS AVE.
EVELYN PROCHNOW
10
NO. GLENN ST.
PRECINCT 3
DORIS DAGGETT Chairperson
440
DALE
PAT KUESTER
545
GRAHAM
LA VERNE MILLER
505
LARSON ST.
TESI ANTONY
335
CHARLES
DARLENE KNI66E
674
HARRINGTON
PRECINCT 4
JO GILHOUSEN Chairperson 621 FOURTH AVE SW.
NORMA SCHEPERS 305 PISHNEY LANE
GERALDINE JOHNSON 558 JUERGENS RD.
ROSEMARY SANTLEMAN 527 JUERGENS RD.
GLADYS MADSON 528 KAY STREET
PRECINCT 5
MILDRED NELSON Chairperson 316 HASSEN
GRACE KOTTKE 1028 JEFFERSON
ROSE KADLEC 325 JEFFERSON
MARY J. BRUMMOND 716 HASSAN ST.
IRMA KREIE 55 SHERWOOD CIRCLE
RESISTRAION TABLE
--------------- --
FERN FRANK 545 LYNN ROAD
NORMA TOTUSHEK 515 LARSON
0
LJ
RESOLUTION NO. 8347
$20,000 FROM LIQUOR STORE TO GENERAL FUND
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT $20,000.00 is hereby transferred by the Liquor Store to the
General Fund.
Adopted by the City Council this 12th day of August, 1986.
• Paul L. Ackland
Mayor
ATTEST:
Gary D. Plotz
City Clerk
•
7-6L
•
0
BID TABUTATION
CITY OF HUTCHINSON
PROJECT 1986 Street Dept. Maintenance Materials
DATE August 5, 1986 -'2:00 P.M.
BIDDER
SURETY
AMOUNT
Koch Asphalt Company
St. Paul, MN
X
CUTBACK ASPHALT
Gal. $9,387
RC -250 - 10,000
FC -800 - 10,000
MC -300 - 10,000
Gal. 8,887
Gal. 8,887
/ (612) 587 -5151
• HUTCH/ CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON MINN. 55350
M E M O R A N D U M
DATE: August 4, 1986
TO: MAYOR AND CITY COUNCIL
— — — — — — — — — — — — — — — — — — — — — — — — — — — — — —
PROM: DOUG MEIER - MOTOR POOL
------------------------------ - - - - - - - - - - - - - - - - - - -
- - - - - - - - - -
SUBJECT: Purchase of a used 1978 tandem dump truck
------------------------------
This is to imform the Council that truck specifications were sent to
approximately twenty three dealers and the return bids were opened in the
Council Chambers at City Hall on the 22nd of July 1986.
It was possible for some of the vehicles that were bid to be delivered
to the motor pool garage and they were driven by motor pool and street
• department personnel. Those vehicles that could not be delivered here
were inspected and driven by Larry Karg and myself. After discussing the
merits and faults of each truck it was our conclusion that the 1978 mack
truck bid by Manakato Mack for a price of $23,950.00 best fit the city's
needs. This price includes the trade -in of our 1972 International tandem
dump. I recommend that the council seriously consider the purchase of the
truck we have recommended at this time.
+anT
\J
'e have put a freeze on driving the 1972 Tnternatibral Tandom Truck
trade -in due to the condition it is in.
The dollar amount is within our Motor Pool budget for 1986.
RALPH NEUMANN
sr J�
(672) 587.5T51
tiar�H';% CITY OF HUTCHINSON
3' 4 "5 , %G ION AVENUE WEST
rC�;NSON, MINK 55350
M E M O
DATE: August 4, 1986
TO: Mayor and City Council
FROM: Director of Engineering
RE: Roberts First Addition
Drainage Improvements
As per your request, I have completed a studv of alternatives and my
findings are as follows:
1. Larger line on Larson Street and additional Catch Basins.
• a. Additional 15" line on Roberts Road from Kay Street to Larson
Street.
b. 18" line on Larson Street to South end.
C. 3 sets of Catch Basins.
Total Estimated Construction Cost - $33,210.00.
2. Construct Storm Sewer Outlet from South end of Larson Street West
to Trunk Line on Kay Street.
a. 18" line from Kay Street to Larson Street.
b. 18" line on Larson Street.
C. 3 sets of Catch Basins.
Total Estimated Construction Cost - $29,540.00.
Additional Cost - Right -of -Way - unknown
- Crop Payment - unknown
3. Construct Storm Sewer outlet from South end of Larson Street South
to Trunk Line.
• a. 18" line from South end of Larson Street to Trunk Line.
b. 18" line on Larson Street.
C. 3 sets of Catch Basins.
rc
g -c .
Mayor and City Council
August 4, 1986
Roberts First Add. Drainage Improvements
Page 2
Total Estimated Construction Cost - $43,500.00.
Additional Cost - Right -of -Way - unknown
- Crop Payment - unknown
4. Increase size of rear yard line and add Catch Basins.
Total Estimated Construction Cost - $10,320.00.
This plan does not include the 6" lines in previous plans
that were shown on Lots 8 thru 12 of Roberts First Addition.
5. Build a berm from Kay Street to Larson Street and from Larson
Street to East line of Roberts First Addition.
a. Estimated Construction Cost for section West of Larson
Street is - $1,952.00.
Additional Cost - Land Purchase - unknown
- Seeding or Sodding - Property Owners
b. Estimated Construction Cost for section East of Larson •
Street is - $793.00.
Additional Cost - Land Purchase - unknown
- Seeding or Sodding - Property Owners
Enclosed for your information is a plan of the berm in Option No. 5 and a
contour map of the area east and west of Roberts First Addition, showing
old and new contour lines.
All residents in Roberts First Addition are requested to attend the Council
Meeting on August 12th, 1986.
Marlow V. Priebe
Director of Engineering
MVP /pv •
cc: Cal
Residents in Roberts First Addition
9
ROBERTS— ROAD
6 -y6
0 6.1 92 ej,6
610 I 62.3 31 51 h6 6 0 66y3 664 6 1
615 I 152.1 6 6 6g3 6 C. 9. 7 },I
623 6 66 -7 S 51,6
TI 4
15tH 6119 65 659 ti ,6 21 730 7 5/ 77.1
72.1
6 °E C4.1 6'p3 7.5 2 '._6 744 T4{ 7 ]a
T3 0
r }6 .`t 6P 703 71.9 7S8 746 7 6i 72.5
r s
7aa
6 T TOO TL 741 r57 tl� ]29
1 7467 76
6aE 69.4 G99 !1.1 734 145 T _
T
e95 704 11 702 70.2 R.6 '.E 7319 71.4 T[i
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r S�Gb Co.ror'►` �
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•
F-1
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BID TABUTATI0N
CITY OF HUTCHINSON
PROJECT Maintenance SE Water Tower
Vocation Site)
DATE August 6, 1986 - 2:00 P.M.
BIDDER
SURETY
AMOUNT
DELIVERY
Odland Protective Coatings
Blaine, MN
X
$39,950
Andrew Langum, Inc.
Madison, WI
X
66,400
Maguire Iron
Sioux Falls, SO
X
18,860
I �
C
(612) 587.5151
CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M O
DATE: August 12, 1986
TO: Mayor and City Council
FROM: Director of Engineering
RE: 1986 Water Tower Maintenance
Maguire Iron, Inc. of Sioux Falls, South Dakota, was low bidder at $18,860.00
to clean and paint the Southeast (Vocational Site) Water Tower.
Dick has reviewed the bids and checked details with Maguire. We recommend
awarding the contract to Maguire.
• Copy of bid tabulation is attached.
•
MVP /pv
attachment
cc: Dick Nagy
Marlow V. Priebe
Director of Engineering
BID TABULATION
CITY OF HUTCMSON
1986 MAINTENANCE OF SOUTHEAST (VOCATIONAL SITE) WATER TOWER
BID OPENING - AUGUST 6TH, 1986 0
BIDDER
SURETY
AMOUNT
DELIVERY
MAGUIRE IRON, INC.
P.O. boX 169
SIOUX FALLS, SOUTH DAKOTA 57101
605 - 334 -4827
$is,a6o.00
TENYER COATINGS, INC-
P.O. BOX 192
BADGER, MN 56714
218 - 528 -3692
ANDREW LANGUM, INC.
1318 BAY RIDGE ROAD
MADISON, WISCONSIN 53716
608 - 221 -2117
$66,400.00
ODLAND PROTECTIVE COATINGS, INC-
3801-128TH AVENUE N.E.
MINNEAPOLIS, MN 55434
612 -784 -9433
$39,950.00
ROBERT E. MOONEY & ASSOCIATES, INC
1400 SELBY AVE.
ST. PAUL, MN 55104
612-
•
C�
J
•
RESOLUTION ACCEPTING BID AND AWARDING CONTRACT
1986 MAINTENANCE OF SOUTHEAST (VOCATION SITE) WATER TOWER
Resolution No. 8348
WHEREAS, pursuant to an advertisement for bids for the Maintenance of
Southeast (Vocational Site) Water Tower, bids were received, opened and
tabulated according to law, and the following bids were received complying
with the advertisement:
Maguire Iron, Inc. ;18,860.00
Odland Protective Coatings, Inc. $39,950.00
Andrew Langum, Inc, $66,400.00
AND WHEREAS, it appears that Maguire Iron, Inc. of Sioux Falls, South
Dakota, is the lowest responsible bidder,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHNSON,
MINNESOTA:
1. The mayor and clerk are hereby authorized and directed to enter into
the attached contract with Maguire Iron, Inc. of Sioux Falls, South Dakota,
in the name of the City of Hutchinson, for the Maintenance of Southeast
(Vocational Site) Water Tower, according to the plans and specifications
therefor approved by the city council and on file in the office of the city
clerk.
2. The city clerk is hereby authorized and directed to return forthwith
to all bidders the deposits made with their bids, except that the deposits of
the successful bidder and the next lowest bidder shall be retained until a
contract has been signed.
Adopted by the city council this 12th day of August, 1986.
Mayor
is City Administrator
r- d-
(612,1587-5151
i
,'CITY OF HUTCHINSON
• ' 37WASN.!NG7T0NAVEwL,;E WEST
- % )-±UTCH*NSON MINN
M E M O
DATE: August 1, 1986
TO: Mayor and City Council
FROM: Building Department
RE: Survey of 7 Outstate Cities
Building Permit Fees
The following is
the survey,as
requested at a recent Council Meeting,
of
seven non -metro cities
Building
Permit Fees, with
relatively
close
population to the
City of Hutchinson:
COMPARISON
CITY
POPULATION
TO HUTCH.
FEE.SCHEDULE
North Mankato
9145
Less
1979
U.B.C. Table
3.A.
• Bemidji
10949
Less
1979
U.B.C. Table
3.A.
Brainard
11489
Same
1982
U.B.C. Table
3.A.
East Grand Forks
8537
Less
1979
U.B.C. Table
3.A.
Fergus Falls
12519
Less
Use
Self Designed
Schedule
Grand Rapids
8134
Same
1982
U.B.C. Table
3.A.
Red Wing
13736
More
1985
U.B.C. Table
3.A.
Hutchinson
9244
- - --
1982
Q.B.C. Table
3.A.
Also, attached are copies of the 1982 and 1985 U.B.C. Table 3.A. for your
review.
The Building Department feels, with the adoption of the 1985 U.B.C. Code,
the City of Hutchinson should retain the 1982 Fee Schedule already in effect
Homer Pittman
Building Official
• HP /pv
attachments
CG
Tar, iA UN W* M §U LDfhlai coact
hazard will result from occupancy of any building or portion thereof before the
tame is completed, he may issue a temporary Certificate of Occupancy for the use
of a portion or pardons of a building or structure prior to the completion of the
entire building or structure.
(e) Pttard". The Certificate of Occupancy shall be posted in a conspicuous
place on the premises and shall net be removed except by the building official.
(f) Revocation. The building official may, in writing. suspend or revoke a
Certificate of occupancy issued under the provisions of this code whenever the
certificate is issued in error, or on the basis of incorrect information supplied, or
when it is determined that the building or structure or portion thereof is in
violation of any ordinance or re8gulation or jyy of the provisions of this code.
TABLE M 3- BUILDING PERMrT FEES
TOML VALUATION P[E - —
$1.00 to 5500.00 510.00 _ _
3501.OD m 52.000.00 S IOO.00f a frnction thereof, m aadmchdineg 52,000000
pht, $2.001.00 to $25,000.00 $32.50 fm the lust $2,000.00 plus 56.00 for each addi-
tional $1,000.00 m f wbw dmmof. to and including for $25,000.00
xI 525.001.00 l0 550.000.00 Sadditional SI ,000.00 m fraction thereof, toard includ ese
rag
$50,000.00
$50,001 .00 to 5100.000.00 additional 51,000.00 m friction thereof, m and "including -
$100,000.00
5100,001.00 and up 5433.00 for the first $100.000.00 plus $2.50 for each
additional S 1,000.00 OF fraction thereof
Otber 1nspectiom and Flea:
I. inspections Outside of normal business hours ... . ... . ... .. $15.00 per hour
(minimum charge—two hours)
2. Reinspectiw fee assessed under provisions of ......... . ............ f 15.00 each
Section 305 (g) .............
3. inspections for which no fee is specifically ..................... f 15.00 per hour
indicated ....................
(minimum charge—ooe-half boor)
4. Additional plan review required by changes, additions
or revisions to •PPt'ov'ed Places ............................... $15.00 per hour
(minimum charge — one-half hour)
F L
•
•
E
•
..r "V.'..• • r •U
UNIFORM BUILDING CODE
307,3 -A
(d)1j mporary Cerdr"te. If the building official finds d ereoofsbefore substantial
hazard will result from occupancy of any building a Pow anc for the use
same is completed, be may issue a temporary Certificate of Occup letion of the
Of a portion or portion of a building n structure prior to the comp
entire building or structure. e posted in a conspicuous (e) ping. The Certificate of Occupancy shall bt b the building official.
place n the premises and shall not be removed in writing, Y suspend or revoke a
(f) Revocation. 1-h, building under the provisions si nsof this code whenever the
Certificate of occupancy portion thereof is in
certificate is issued in error, or n the basis of structure information thereof supplied, or
when it is determined that the building n �y structure the visoiris of this code.
violation of any ordinance or regulation
'C 6' —BUILDING
TABLE NO.9-A �T DES
—�—
1.00 m 5500.00
515.00
515.00 for the first $500.00 plus $2.00 for each rdduiorul
including $2.000.00
501.0010 f2.000.00
$100.00 a foclion dtereof, to and
dd
first $2.000.00 plus $9.00 far eiinncluding
2.001.00 to 525,000.00
$45.00 for the o
tional $I.0DD.00 a t wrio° thereof, m and 8
125.001.00 m 550,000. oD
$25.000.00 $6,50 far each
$252.00 for due first S25,000-00 tt,,o to and including
51.000.00 or fracuoo
Sation 30518) .. _ ...............................
for which tw fee is specifically .
additional
$50.000.00 Y4.so firr each
S50.000-00
550.001.00 to S 100,000.00
14.50 for don: fmt
SI ADD.00 or fraction thereof. to and including
'additional
5100.000.00 00
SI00,pp1.00 to 5500 plus $3.50 for each
.000.00 $63950 for the first 5100.000. P
51.000.00 or frscum thereof
ecm ml 00 to
additiorlal s S3 00 for each
first $500.000 P
52039,50 cI ml. no or ftwuon thereof. to and including
$I,000.taar.W $1.000.000.00.
53539.50 fa the fwst $1.000.000. W h
plus 52.00 for eac
1,000,001.00 and up adduiooal $1.000 -0D or fnctron thereof —
Other IS Pram a"d Fees: ......
.
530.00 Pon hour'
of oomul business bows ...........
i 1. lrwpecttans outside
i charge --rwn hours)$
(minimum of
.
Reinspection tees assessed under Provis ....
S30.OD per hour'
Sation 30518) .. _ ...............................
for which tw fee is specifically .
... $30.00 per hour'
Inspections .........
.......... . .
(minimum charge— �c'h'uf T1OUf )
Iirdicated
............
Additional plan review required by changes, addi[io..
$30.00 per hour' �
.4.
revlsian5 to approved Plans ..................
(punkin uInc harge —sire half hour)
Thrs cost shall nclude
whchever rs the greatest
'or the total hourlycos[tothelur' ho. wa es and frmgc benefits of the employees
howdy B
supervision, overbrad, equipmen[,
?i involved.
16
• August 12, 1986
TO: City of Hutchinson, Attention: Ken Merrill
FROM: Duane Warren, Director of Construction Management, C.A.M., Inc.
SUBJECT: Bid results for demolition or removal of structures on Lots 2 and 3,
Block 9, South half of Hutchinson.
Bids were received by the City of Hutchinson at 2:00 p.m. on 8- 11 -86,
at which time they were opened publicly and read aloud. All bids received
were accompanied by the required bid security. All bids were for demolition
of the structure. No bids for purchase and removal were received.
The bids were as follows:
1. Don Rettman
Bid Package 41 $1,648.00
Add alternate for compacted fill: 2,265.00
Bid Package #2 1,436.00
• Add alternate .... 550.00
2. Ed Rettman
Bid Package #1 $2,378.00
Add alternate... 3,025.00
Bid Package #2 1,610.00
Add alternate... 600.00
3. Juul Contracting
Bid Package #1 $3,920.00
Add alternate... 2,865.00
Bid Package #2 2,800.00
Add alternate... 705.00
It is recommended that the City of Hutchinson award the base bid contract
to Don Rettman for $1,648.00 and $1,436.00, a total of $3,084.00 and further
that the City reserve the right to accept the add alternate package at a later
• date should the need arise.
DW:nb
�`- F
•
E
r (612) 587 -5151
CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN, 55350
M E M O R A N D U M
DATE: July 8, 1986
TO: Jame Schaefer, City Attorney & Ken Merrill, Finance Director
FROM: Cary Plotz_ City Adninistratorz� — — — — — — — — — — —
SUBJECT: Hansen/Nonweiler - Special Assessment Matter
----------------------- - - - - - --
As per your request of June 10, 1986, Joleen 13mke has check her past
assessment searches and reports that no written assessment search was
requested on this property.
jr
enc.
9 -Q
I
0
(612) 587 -5151
CITY OF HUTCHINSON
37 HUTCHINSON, MINN. AVENUE WEST
HUTCHINSON, MI 55350 /
June 10, 1986
Gary D. Plotz
Hutchinson City Administrator
HUTCHINSON CITY HALL
37 Washington Avenue West
Hutchinson, MN 55350
vx
J
RE: Hansen /Nonweiler - special assessment matter
gy J 1VED
��
ZZ
,7b
i
9-a,
Dear Gary:
I am enclosing for your records a copy of a letter
which I received from Neil Jensen on this date. As I
understand this matter, the City incorrectly charged Ron
•
Hansen a total of $1,827.12 in special assessments. These
assessments should have been charged to Keith Nonweiler as
owner of the benefited property. Mr. Hansen paid the special
assessments for a period of several years. Upon discovery
that he had been incorrectly assessed, he was refunded any
monies which he had paid. Refund of the monies collected to
that date left several years assessments uncollected. Since
Mr. Nonweiler had not been billed for these assessments both
Ken and I felt that any attempt to declare them delinquent and
to collect them in one lump sum would be unfair to
Mr. Nonweiler. Accordingly we recertified the assessments to
Mr. Nonweiler's property. This had the affect of making
Mr. Nonweiler's first payment on the assessments due in the
current tax year.
Apparently between the time of refund and the time of
reassessment Mr. Hansen purchased the property from
Mr. Nonweiler. During the purchase a search from the County
Auditor contained no indication of delinquent taxes or
assessments. This would be because the city chose to assess
the charges in a manner that would not make them delinquent.
I do not believe that the responsibility for the assessment
should be bore by the city. Please check to see if a y
assessment search had been requested by Mr. Hansen of the c
and, if requested, what the result of that assessment sea ch
•
,7b
i
9-a,
Gary D. Plotz •
June 10, 1986
Page Two
was. I would then suggest that you, Ken and I get together
and discuss this matter to determine what recommendation
should be made to the Council.
Sincerely yours,
CITY OF HUTCHINSON
By/ .
James Schaefer
Hutchinson City Attorney
JHS:dlp
Enclosure
•
•
C�
•
f� x(672) 587 -5151
vurcH'/ CITY OF HUTCH /NSON
.,/ , JG - ON AVENUE WEST
�.,, MINN 55350
AUGUST B, 1986
TO: MAYOR & CITY COUNCIL
---------------------------------- -- --------- ----- --- --- - -- - --
FROM: KEN MERRILL, FINANCE DIRECTOR
-------------------------------------------------------------
SUBJECT: STREET MAINTENANCE MATERIAL FUNDING
--------------------------- --------- ---- ---- ---- --- - -- - --
Per Ralph Neumann's request for additional materials to do street
maintenance, funds would be available from the General Fund Contingency
account.
It would be requested the council authorize the $13,000 from the
General Fund Contingency Account
(612) 587 -5151
CITY OF HUTCHINSON
37 u "v'A$H''JaiON Ab'E' +UE Vv`ST
M E M O R A N D U M
DATE: July 28, 1986
-- ----- -- - - - - --
TO- Mayor and City Council
— — — — — — — — — — — — — — = — — — — — — — — — — — — — — — — —
FRDM: Ralph Neumann
SUBJECT: Maintenance Funds
With the elimination of a number of streets.(Century Ave., Sherwood St.,
Jorgenson St., South Hassan St. and Selchow Ave.) from the 1986 street overlay
program, it was with the council's approval to maintain these streets with a
minimum of maintenance for 2 to 3 years when complete restoration would be done
In order to accomplish this, spot seal coating will be required this year
otherwise complete deterioration next spring will make certain areas impossible
to drive on.
With the very limited funds in this years street budget,money is not available
to accomplish this. My request is for $13,000 to purchase additional oil and
black top with the money coming from the funds in Ken Merrill's memo.
i
•
u
q'41
(612) 587.5151
JWCITY OF HUTCHINSON
WASHING TONAVENUE WEST
TCHINSON, MINN. 55350
M E M O R A M D U M
DATE: August 4, 1986
T0: James Schaefer, CitiAtty----------- - - - - --
FROM: —Marilyn—Swanson, Administrative—Secretary — — — — — — — — —
---- -------- - - - --
SUBJECT: Gambling Devices License
---------------- -------- - - - - --
Recently I discussed with you the request for an organization to conduct
gambling at the business of 40 Hour Week. You told me that the business
• establishment should hold the gambling license. However, in talking to
Bob Gaylin, he interpreted the State law that the organization would need
a license in their name. Therefore, I have received the attached applica-
tion.
Would you please review this application and give a legal opinion as to
license holder. This item will be on the agenda for August 12.
cc: Mayor Paul L. Ackland
•
City of Hutchinson
FEE: �S� APPLICATION FOR GAMBLING DEVICES LICENSE Approved bo
Building
Fire
Application shall be submitted at Police
least _ days prior to the Gambling occasion
AND I,
Name Authorized Officer of Name oo Designated amb� ling
Organization Manager
Hereby submit in duplicate this application for a license to conduct
the game of bingo in accordance with the provisions of the City of
Hutchinson Ordinance NO. 655 and Minnesota Statutes Chapter 349
for the license year ending.
Signat es:
A orize fficer of Organization I}c g (Wted Gambling Manager of
�v/ organization
A. The following is to be completed by the duly authorized officer
of the organization:
1. True Name: .Z�%rAIASS S(A
(last) A r1j (f
2. Residence Address: Rq n — �2 9
&L11j) •
(middle)
(street) (city) tstate) (zip)
3. Date of Birth: 3-n9 - S/ 4. Place of Birth }rLn .
(mo /day /year) (ci y /state)
5. Have you ever been convicted of any crime other than a traffic
offense? Yes No X . If Yes, explain
B. The
following is to be completed by
the designated gambling manager
of
organization:
1.
�
True Name: )VA&jei S
jcnF./�
(last)
(first)
(middle)
2.
Residence Address: $3 1N.
Aue
� SS4/OC-
(street)
(city)
(state) (zip)
3.
Date of Birth:
Place
of Birth:
(mo /day /year)
(city /stat�
9-d-
•
•
r
5. Have you ever been convicted of any crime other than a
traffic offense? Yes No X_. If yes, explain _
6. How long have you been a member of the organization?�
7. Attach a copy of the official resolution or official action
designating you gambling manager. IV /A
C. Game Information:
1. Place where gambling devices will be used U --%f W2,c'
2. Date or dates gambling devices will be used
(date nd /or day(s)
3. Hours of the day gambling devices will be used:
of week)
From o° :M To av A.M
4. Maximum number of players
5. Will pr`_zes be paid in money or merchandise? MOV"
6. Will refreshments be served during the time the gambl ng
devices will be used? Yes X_ No If so, will a charge
be made for such refreshments? Yes —= NO
D. Organization Information:
1. Address where regular meetings are held F �� i ✓�.
2. Day and time of meetings 9., 00 A d� - T -- ee
3. Is the applicant organizat�n org ed under the laws of the
State of Minnesota? Yes ')(_ No
4. How long has the organization been inexistence?
4a. How many members in the organization? �lD
5. What is the purpose of the organization? c�
6. Officers of the Organization: �P
Name Address �""`°"-1'it
Na
7. Give names of officers or any
to the organization:
Name
Z& n.4- Se
� rw— • SSY:
r... st
her ► pers
Address
paid for services
Title
0"
D. Organization Information: (Continued)
S. In whose custody will nnorganization records k�Bt?
Name ��ay.�ec Address Ogg {nIK4 �yr'to
S J S�1�3
9. If the organization carries sufficient insurance to compensate
the players in the event any injury is sustained by players
while gambling devices are used, or while on the licensed
premises, please state the
Name of Insurer Wa and Policy No.
10. Have you (Manager & Officer) read, and do you thoroughly
understand the provisions of all laws, ordinances, and
regulations governing the operation and use of gambling devices?
11. A tach a list of A Al active m"bers of the organization.
E. The following information is provided concerning a fidelity
bond given by the gambling manager in favor of the organization.
1. Name of bonding company ea 6 ng
2. Address of bonding company Vj4=qA4~ y
3. Amount and duration of bond �O.daa . Qo ZU .%sa f9 RL
!,. Application is hereby made for waiver of the bonding
requirements. Yes No •
I declare that the information I have provided on this application
is truthful, and I authorize the City of Hutchinson to investigate
the information submitted. Also, I have received from the City of
Hutchinson a copy of the City Ordinance No. 655 relating to gambling,
and I will familiarize myself wj41 the contents thereof.
Subscribed and sworn
19
Sign ure of authorize
Dat :
o / Uefore Ige a__notary p
icer of orga
blic on this .5A--/--day of
ture cf _Rotary Publ
ssion expires on
Subscribed and sworn to before me a notary pu
, 19
Signature of Notary Public
Commission expires on
Social Security Number:
UNDA
Er.'t' ]
MN Business ID Number: •
j V/ (612) 587.5151
• f/UTIH CITY OF HUTCHINSON
/ 37 WASHINGTON AVENUE WEST
HUTCHlNSON, MINN. 55350
M E M 0
DATE: August 4, 1986
TO: Mayor and city council
FROM: Director of Engineering
RE: Project No. 86 -08 & 86 -09
Assessment Roll No. 218 & 219
Attached are the above- referenced Assessment Rolls and necessary
resolutions to be approved for a hearing on September 9, 1986 at 8:00 P.M.
•
MVP/pv
attachment
•
Marlow V. Priebe
Director of Engineering
Cc
-F V-,( �
CoMpoted Bys Marlow V. Priebe PROJECT NO. 86 -08 SERVICE LEAD
Cheoked Byl Cal Rice SANITARY SEWER, WATERMAIN b APPURTENANCES NO. IRS. SPREAD 10
T.H. 7 WEST SERVICE ROAD FROM SCHOOL ROAD TO 340q WEST UNIT USED Front Foot
a3iiCJ7fl61 T MULL NV.
ACCT. PARCEL
NO. NO.
E10
NAME A ADDRESS ADDITION OR
OF OWNER SUBDIVISION
LOT
BLOCK
PB NTAGE
LINE COST
SERVICE
LEAD COST
CREDITS
.TOTAL
ASSESSMENT
1 272 -0080
Dennis K. Albertson
Rt. 2
36- 117 -30 -13 -0230
Brownton, MN 55312 Rolling Oaks Addition
2
2
100.00
$2,540.00
2,540.00
2 272 -0090
Dennis K. Albertson
Rt. 2
36- 117 -30 -13 -0240
Brownton, MN 55312 Rolling Oaks Addition
3
2
140.00
S3.556.00
S 3.556.00
City of Hutchinson
37 Washington Ave. West
Hutchinson, MN 55350 Rolling Oaks Addition
1
2
inn nn
q9,94n nn
S 2,540.00
City of Hutchinson
37 Washington Ave. West
iutchinson. M 5535
340.00
1
1'
Total Prine pa ...
Total Interest....
Grand Totals...... $17,272.00
1
RESOLUTION NO. 8338
RESOLUTION DECLARING COST TO BE ASSESSED AND .
ORDERING PREPARATION OF PROPOSED ASSESSMENT
ASSESSMENT ROLL NO. 218
PROJECT NO. 86 -08
WHEREAS, cost has been determined for the improvement of T.H. 7 West
Service Road from School Road to 340, West by the construction of Sanitary
Sewer, Watermain and Appurtenances, and the bid price for such improvement is
$14,160.00, and the expenses incurred or to be incurred in the making of such
improvement amount to $3,112.00, so that the total cost of the improvement
will be $17,272.00.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON,
MINNESOTA:
1. The portion of the cost of such improvement to be paid by the City is
hereby declared to be $11,176.00, and the portion of the cost to be assessed
against benefited property owners is declared to be $69096.00.
2. The City Clerk, with the assistance of the City Engineer, shall
forthwith calculate the proper amount to be specially assessed for such
improvement against every assessable lot, piece or parcel of land within the •
district affected, without regard to cash valuation, as provided by law, and
he shall file a copy of such proposed assessment in his office for public
inspection.
3. The Clerk shall, upon the completion of such proposed assessment,
notify the Council thereof.
Adopted by the Council this 12th day of August, 1986.
City Administrator
•
?F
RESOLUTION FOR NEARING ON PROPOSED ASSESSMENT
•
RESOLUTION NO. 8330
ASSESSMENT ROLL NO. 218
PROJECT NO. 86 -08
WHEREAS, by a resolution passed by the Council on the 12th day of August,
1986, the City Clerk was directed to prepare a proposed assessment of the cost
of improving T.H. 7 West Service Road from School Road to 340, West by the
construction of Sanitary Sewer, Water-main and Appurtenances;
AND WHEREAS, the Clerk, has notified the Council that such proposed
assessment has been completed and filed in his office for public inspection,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON,
MINNESOTA:
1. A hearing shall be held on the 9th day of September, 1986, in the
Council Chambers at City Hall at 8:00 P.M. to pass upon such proposed
assessment and at such time and place all persons owning property affected by
such assessment.
• 2. The City Clerk is hereby directed to cause a notice of the hearing on
the proposed assessment to be published once in the official newspaper at
least two weeks prior to the hearing, and he shall state in the notice the
total cost of the improvement. He shall also cause mailed notice to be given
to the owner of each parcel described in the assessment roll not less than two
weeks prior to the hearings.
Adopted by the Council this 12th day of August, 1986.
City Administrator
E
Mayor
9 -�
CMPlled Byt MARTfW y. PRTPRE 986 LETTING NO. 9 COST PER UNIT t $42.66
CmPuted Syt MARLDW V. PRIME PROJECT NO, 86 -09 SERVICE LEAD t
Cheaked Byt .CAL RICE GRADING, SANITARY $EWER, WATERKAIN, NO. TBS. SPREAD t TD
GRAVEL BASE 6 APPURTENANCE$ UNIT USED t
Cl
aYYa55gaNT PULL PV.
119 UP Y1'N r IN 5WILL1NGs '
ACCT. PARCEL
NAME A ADDRESS ADDITION OR
SERVICE
TOTAL
NO. NO.
OF OWNER SUBDIVISION
LOT
BLOCK
FRONTAGE
LINE COST
LEAD COST
CREDITS
ASSESSMENT
1
Harlow C. s Ruth A. Stillings
562 Graham St.
Hutchinson MN 55350 Lot 1, Stillings Hoeft Add.
1
116.90
$4,986.95
2
Harlow C. 6 Ruth A. Stillings
562 Graham St.
Hutchinson, MN 55350 Outlot A, Stillings Hoeft Add.
1
25.00 .$1,066.50
S 1.066.50
9
Harlow C. S Ruth A. Stillings
562 Graham St.
Hutchinson, MN 55350 Stillin S Hoeft Add.
1
F2
4
Harlow C. s Ruth A. Stillings
62 Graham St.
utchinson, Md 55350 Stillings Hoeft Add.
2
66.00
S2,815_56
'
S 2.81556
Total Principal...
Total Interest....
Grand Totals...... $ 12.109.46
I 1
RESOLUTION N0. 8340
RESOLUTION DECLARING COST TO BE ASSESSED AND •
ORDERING PREPARATION OF PROPOSED ASSESSMENT
ASSESSMENT ROLL NO. 219
PROJECT NO. 86 -09
WHEREAS, cost has been determined for the improvement of Graham Street in
Stillings Hoeft Addition by the construction of Grading, Sanitary Sewer,
Watermain, Gravel Base and Appurtenances, and the bid price for such
improvement is $10,929.50, and the expenses incurred or to be incurred in the
making of such improvement amount to $1,179.96p so that the total cost of the
improvement will be $12,109.16.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON,
MINNESOTA:
1. The portion of the cost of such improvement to be paid by the City is
hereby declared to be $0.00, and the portion of the cost to be assessed
against benefited property owners is declared to be $12,109.46.
2. The City Clerk, with the assistance of the City Engineer, shall
forthwith calculate the proper amount to be specially assessed for such
improvement against every assessable lot, piece or parcel of land within the
district affected, without regard to cash valuation, as provided by law, and
he shall file a copy of such proposed assessment in his office for public •
inspection.
3. The Clerk shall, upon the completion of such proposed assessment,
notify the Council thereof.
Adopted by the Council this 12th day of August, 1986.
City Administrator
v/
40
RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT
• RESOLUTION NO. 8341
ASSESSMENT ROLL NO. 219
PROJECT N0. 86 -09
WHEREAS, by a resolution passed by the Council on the 12th day of August,
1986, the City Clerk was directed to .prepare a proposed assessment of the cost
of improving Graham Street in Stillings Hoeft Addition by the construction of
Grading, Sanitary Sewer, Watermain, Gravel Base and Appurtenances;
AND WHEREAS, the Clerk, has notified the Council that such proposed
assessment has been completed and filed in his office for public inspection,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON,
MINNESOTA:
1. A hearing shall be held on the 9th day of September, 1986, in the
Council Chambers at City Hall at 8 :00 P.M. to pass upon such proposed
assessment and at such time and place all persons owning property affected by
such assessment.
2. The City Clerk is hereby directed to cause a notice of the hearing on
the proposed assessment to be published once in the official newspaper at
least two weeks prior to the hearing, and he shall state in the notice the
total cost of the improvement. He shall also cause mailed notice to be given
to the owner of each parcel described in the assessment roll not less than two
weeks prior to the hearings.
Adopted by the Council this 12th day of August, 1986.
City Administrator
11
Mayor
q-
Compiled B" MARLOW V. PRIEBE PROJECT NO. 85 -01 -39 COST PER UNIT $33,105.08
Computed Byt MAELOW V. PRIEBE T.H. 7 SERVICE ROAD EAST OF LES KOUBA PARKWAY SERVICE LEAD z
Cheoked Byt MAELOW V. PRIEBE WATER, STORM SEWER, GRADING, GRAVEL BASE, CURB & NO. IRS. SPREAD t 10
GUTTER AND APPURTENANCES UNIT USED t PER LOT
•acvccuvue vnn vn
ACCT. PARCEL
NAME A ADDRESS ADDITION OR
SERVICE
TOTAL
NO. NO.
OF OWNER SUBDIVISION
LOT
BLOCK
FRONTAGE
LINE COST
LEAD COST
CREDITS
ASSESSMENT
1 036 -4300
Bethke Construction
Larry Bethke
Parcel A of SW 1/4 of BE 1/4
36- 117 -30-15 -0021
Hutchinson MN 55350 of Sec. 36- 117 -30 (see attached
S33.105.OB
2 036 -4400
Bethke Construction
Larry Bethke
Parcel B of SW 1/4 of BE 1/4
36- 117 -30 -15 -0022
Hutchinson, MN 55350 of Sec. 36- 117 -30 see attache
City of Hutchinson
37 Washington Ave. West
Hutchinson, MN 55350
$41,265.20
$ 41,265.20
Total Principal...
Total Interest....
Grand Totals......
' V
The vest 373.00 feat of the Let 140.001tit of the
+
following described parcel, of land.
=�
_.t
That part of the Southwrlt QQuuarter of the Southeast
3i Tpwaahip )1 Mgrths Range 30
; •
Quarter of,39"toa -
fbb�lgPnil- Co the
ilest,'descxiw as sating at south
quarter corset of pid geettod 36; thence worth along
the west line of said Southeast Quarter a distance of
487.08 feet to ths•northerp right of way line of the
Minnasote Western Railway Company,' and the point of
be inning of the land to be described; thence east-
erly, deflecting to the right 77 degrees 49 minutes,
along said northerly right of way line, a distance of
1056.54 feet; thence northerly, parallel with said
vest line of the Southeast Quarter, a distance of
471.20 feet to the southerly right of way line of
Minnesota Trunk Highway No. 22; thence south-
westerly, along sefd southerly right of we y line, to
said west line of the South* sst thence south,
;rterl
along said west lined a distance Oi 424.0 feet to the
i:.
point of bas {dais.
Except ■11 that part thereof lyioi oottherly of a line
a
parallel with and 40,00 feet . southerly of the southerly
right of way !jar of t+,id Ntnnesgta Truck Highway No. 22.
PARCEL B'
The east 396:00 fset,gf the foilovi ,dekeft ed parcel
of land.
ThsfC• - ar a $outheaat
the-
the
once
•a��ii T once
ds • iea Quar-
ter a diit►tie: bf g7. fait trthacly
right of war line of ibe Minnesota 9 itlro Rail -
way Company,' and the point of beginning of the
land to be described; thence "Aterly, deflecting
to the right 77 degrees 49 minutes..Along said
northerly right of way line, a distance bf 1056.54
feet; thence northerly, parallel with said vest
line of the Southeast Quarter, a distance of 471.20
feet to the southerly right o�' wey line of Minne-
sota Trunk Highway No. 7 and No. 21; thence south-
westerly, along said southerly right of way line,
to said vest line of the Southeast Quarter; thence
south, along said west line, a distance of 424.0
feet to the point of beginning.
Except all that part thereof lying northerly of a line
parallel with and 40.00 feet southerly of the southerly
right of way line of said Minnesota Trunk Highway No. 22.
I hereby certify that this survey was prepared
by me or under my direct supervision and that
I am a duly Licensed Land Surveyor under the
�l laws of the State of Minnesota.
G'� ar a inen, tcense Noo i 6. July, 29, 1985.
-
(612) 5875157
vrir.�H' CITY OF HUTCHINSON
M E M O
DATE: August 7, 1986
TO: Mayor and City Council
FROM: Director of Engineering
RE: Project No. 85 -01 -39
Assessment Roll No. 220
Attached is the above- referenced Assessment Roll and the necessary
resolutions to be approved for a hearing on September 9th, 1986, at
8:00 P.M.
L J
MVP/PV
attachments
Marlon V. Priebe
Director of Engineering
1 ,-
RESOLUTION NO. 8343
RESOLUTION DECLARING COST TO BE ASSESSED AND •
ORDERING PREPARATION OF PROPOSED ASSESSMENT
ASSESSMENT ROLL NO. 220
PROJECT NO. 85 -01 -39
WHEREAS, cost has been determined for the improvement of T.H. 7 West
Service Road East of Les Rouba Parkway by the construction of Watermain, Storm
Sewer, Grading, Gravel Base, Curb and Gutter and Appurtenances, and the bid
price for such improvement is $88,094.56, and the expenses incurred or to be
incurred in the making of such improvement amount to $19,380.80, so that the
total cost of the improvement will be $107,475.36.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON,
MINNESOTA:
1. The portion of the cost of such improvement to be paid by the City is
hereby declared to be $41,256.20, and the portion of the cost to be assessed
against benefited property owners is declared to be $66,210.16.
2. The City Clerk, with the assistance of the City Engineer, shall
forthwith calculate the proper amount to be specially assessed for such
improvement against every assessable lot, piece or parcel of land within the
district affected, without regard to cash valuation, as provided by law, and •
he shall file a copy of such proposed assessment in his office for public
inspection.
3. The Clerk shall, upon the completion of such proposed assessment,
notify the Council thereof.
Adopted by the Council this 12th day of August, 1986.
Mayor
City Administrator
•
RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT
RESOLUTION NO. 8344
• ASSESSMENT ROLL NO. 220
PROJECT NO. 85 -01 -39
WHEREAS, by a resolution passed by the Council on the 12th day of August,
1986, the City Clerk was directed to prepare a proposed assessment of the cost
of improving T.H. 7 West Service Road East of Les Kouba Parkway by the
construction of Watermain, Storm Sewer, Grading, Gravel Base, Curb 6 Gutter
and Appurtenances;
AND WHEREAS, the Clerk, has notified the Council that such proposed
assessment has been completed and filed in his office for public inspection,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON,
MINNESOTA:
1. A hearing shall be held on the 9th day of September, 1986, in the
Council Chambers at City Hall at 8 :00 P.M. to pass upon such proposed
assessment and at such time and place all persons owning property affected by
such assessment.
2. The City Clerk is hereby directed to cause a notice of the hearing on
the proposed assessment to be published once in the official newspaper at
is least two weeks prior to the hearing, and he shall state in the notice the
total cost of the improvement. He shall also cause mailed notice to be given
to the owner of each parcel described in the assessment roll not less than two
weeks prior to the hearings.
Adopted by the Council this 12th day of August, 1986.
Mayor
City Administrator
•
9 .,7
(612) 587.5151
Harty' CITY OF HUTCHINSON
• 37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M O R A N D U M
DATE: August 8, 1986
TO: Mayor — & — City Council
--------- ------------- - - - - --
FROM: Gary D. Plotz, City Administrator
---- -- --- ------- ----- --- - - - - --
SUBJECT: Sam Ulland - Midwest Trailer Park
-- ---------------------- - - - - --
WATER TURNOFF
As per Council action for non - payment, water service was discontinued to
• Midwest Trailer Park. Subsequently Edna Heil, a ill resident of the park,
contacted the City and also Dr. O'Brien. Dr. O'Brien called me and stated
the water service must be turned on because of possible dehydration of his
patient. After conferring with the Mayor and City Attorney, the water serv-
ice was turned on.
NON HOOK -UP OF SEWER
For a summary of the background information on this health hazard, please
see the memorandum of August 5, 1986 of Homer Pittman.
In addition, I have contacted the superior to Mr. Greg Stevens, namely Mr.
Charles Schneider of the State Health Department, to demand an immediate in-
spection and resolution on this matter. Senator John Bernhagen has also con-
tacted Mr. Schneider to obtain a re- inspection and evaluation of the situa-
tion. It is noted that the State Health Board is in charge of licensing
mobile home courts.
/ms
•
9 -z,
(612) 587 -5151
;va�cH' CITY OF HUTCHINSON
37 WASHING TON AVENUE WEST
-_ HUTCHINSON, MINN. 55350
M E M O
DATE: August 12, 1986
TO: Mayor and City Council
FROM: Building Department
RE: Midwest Trailer Park
The following is the Building Department's update on the status of Midwest
Trailer Park (Mr. Sam Ulland), non- conformance with relevant Building Codes
and Ordinances.
A. Friday, August 8, 1986, Mr. Greg Stevens of State Health Dept. and
myself inspected and talked with approximately 10 - 12 residents of
Midwest Trailer Park. Four of the units on the East side have
• back -up of sewage problems (see pictures).
B. Monday, August 11, 1986, Health Dept. (Mr. Stevens) called to verify
their request for direction from the Attorney General and staff and
are awaiting consultation from the Attorney General. Mr. Stevens
also informed me that Mr. Ulland has not yet paid his 1986 Manufactured
Home Park License Fee.
C. Monday, August 11, 1986, the Building Department discussed the situation
with the Jim Schaefer, City Attorney. Mr. Schaefer stated that he would
have recommendations for the Council and would discuss options at the
Council Meeting Tuesday, August 12, 1986.
The Building Department also directed Mr. Stevens of State Health Dept.
to direct all correspondence to the City Attorney with carbon copies to
the Building Department, due to the legality of this situation.
D. Tuesday, August 12, 1986, 10:00 A.M., tried to contact Mr. Ulland to
inform him of tonights Council Meeting. Left a message on his recorder.
Hopefully the Building Department has documented itself adequately. We are
always open for suggestions and /or alternatives.
0 9,0,� "Ojeo-,
James Marka
Building Inspector 1
JM /pv
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(672) 587.5157
HarcH'
'CITY OF HUTCHINSON
37 Wa3NrNG TON AVENUE WEST
NUTCH!fvSON MINN 55350
M E M 0
DATE: August 5th, 1986
TO: Mayor and City Council
FROM: Building Department
RE: Sam Ulland - Midwest Trailer Park
This memo is to inform you of the health hazard conditions at Midwest Trailer
Park on Water Street, and to request your direction in correcting this situation.
As documented by enclosed correspondence, dated from November 15, 1985 to the
present, it is obvious this is an ongoing problem, with Mr. Ulland taking NO
corrective action.
To date, the Building Department has pursued the following procedures with no
success:
1) Verbal and written orders and citation to Mr. Ulland.
• 2) Contacted Mr. Greg Stevens of the State Health Department, who conducted an
on -site inspection. Mr. Stevens felt this matter should be handled
locally.
3) Dr. George Smith, Hutchinson Health Officer, issued a Notice and Demand of
Abatement.
4) Building Department issued a citation which was tried in District Court.
The District Judge ordered immediate correction. Mr. Ulland did not comply.
5) Building Department had the Police Department, Wastewater Department and
Fire Marshal inspect and test property for methane gase because the odor was
so bad.
6) Building Department has numerous complaint calls and inspections to Midwest
Trailer Park.
The Building Department is requesting the City Council authorize to have a
contractor repair or replace the sanitary sewer to a safe and useable condition,
as per attached letter from City Attorney Schaefer, dated August 4th, 1986.
HP /pv
attachments
9 -r
• Homer Pittman
Building Official
HP /pv
attachments
9 -r
P'(612) sa7-5151
CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
August 4, 1986
Homer Pittman
Building Official
HUTCHINSON CITY HALL
37 Washington Avenue West
Hutchinson, MN 55350
RE: MIDWEST TRAILER COURT
Dear Homer:
Minnesota Statutes 145.22 provide that the public
health officer of any city or town may order the owner or
occupant of any property to remove at the owner's expense any •
nuisance, source of filth, or cause of sickness found on the
owner's property. The public health officer shall direct
removal and abatement to the owner and notice of such order
shall be served personally upon the owner by a member of any
law enforcement agency. On June 61 1986 such a letter was
served upon Sam Ulland concerning discharge of raw sewage and
effluent onto the ground at lot #8, Midwest Trailer Park,
Hutchinson, Minnesota. Mr. Ulland was given three (3) days to
abate such nuisance. In talking with Jim Marka I am informed
that this nuisance has not been abated and that raw sewage
from lots #8, #9, #10, and #11 are being discharged onto the
ground. Minnesota Statutes 145.23 provide that if the owner,
occupant or agent fails to comply with the requirement of
the notice then the health officer may have the nuisance
abated and purport the cost thereof to the City Clerk and the
cost of such removal or abatement shall be assessed and
charged against the lot or parcel of ground on which the
nuisance was located and the cost may be certified to the
taxes of that lot. I am enclosing a copy of the Notice and
the date of service for your files. I would suggest that the
municipality engage the services of a qualified plumber or
utility service contractor to repair or abate the condition
causing the discharge of raw sewage. This amount may then be
directly assessed to Mr. Ulland's taxes.
Sincerely yours, .
CITY OF HUTCHINSON
Bye JAMES F7. SCHAEFER /
James H. Schaefer 1
Hutrhinsan__City Attorney
JW HUT(612) 587 -5151
CITY OF HUTCHINSON
WASHINGTON AVENUE WEST
CHINSON, N, MINN. 55350
Defendant: Sam Ulland
163 Main Ave. West
Winsted, MN 55395
Violation of: Department of Health
Minnesota Plumbing Code a Uniform Building Code
Chapter 4715 Chapter 1305.0400, Section 203
Complaint: Mr. Sam Ulland is renting to Mr. Terry Carter, Lot 8, Midwest
Trailer Park, Hutchinson, MN 55350
The sewage connection between the trailer and the underground
main has broken above grade, and is dumping raw sewage on the
ground underneath the trailer on Lot B.
The complaint was called in on 3-17 -1986 by Louis Walters,
Lot 9, complaining of sewer gas odor.
Defendant is in violation of Chapter 4715 Minnesota Plumbing Code.
• Section 4715.0270 Discharge of Sewage.
Sewage or other waste shall not be discharged into surface or
subsurface water unless it first has been subjected to an
acceptable form of treatment.
Section 4715.0340 Health and Safety.
Subpart 1. Installation of additional plumbing. Where a
health or safety hazard exists by reason of an existing
plumbing installation or lack thereof, the owner or his agent
shall be responsible for installing additional plumbing or
making such corrections as may be necessary to abate such
nuisance and bring the plumbing installation, within the
provisions of this code.
Section 4715.0700 Tightness.
Joints and connections in the plumbing system shall be gastight
and watertight for the pressure required by test, with the
exception of those portions of perforated or open joint piping
which are installed for the purpose of collecting and conveying
ground or seepage water.
• Defendant is in violation of Chapter 1305.0400 Section 203 of Uniform Building
Code.
UBC Section 203. All buildings or structures regulated by this
code which are structurally unsafe or not provided with adequate
egress, or which constitute a fire hazard, or are otherwise
—y
Page 2
Defendant: Sam ulland
violation: Dept. of Health, Minn. Plbg. Code 6 UBC Chapter 1305.0400
complaint: 3 -17 -1986 0
dangerous to human life are, for the purpose of this section,
unsafe. Any use of buildings or structures constituting a
hazard to safety, health, or public welfare by reason of
inadequate maintenance, dilapidation, obsolescence, fire
hazard, disaster, damage, or abandonment are, for the purpose
of this section, unsafe uses. Parapet walls, cornices, spires,
towers, tanks, statuary, and other appendages or structural
members which are supported by, attached to, or part of a
building and which are in deteriorated condition or otherwise
unable to sustain the design loads which are specified in the
code are unsafe building appendages. All unsafe buildings,
structures, or appendages are public nuisances and must be
abated by repair, rehabilitation, demolition, or removal in
accordance with the procedures set forth in Minnesota Statutes,
Sections 463.15 to 463.26.
CITY OF HUTCHINSON
James G. Narka
Building Inspector
JGM/pv
cc: James Schaefer, City Atty.
Homer Pittman, Bldg. Official
Dr. George Smith, Hutchinson Health Officer
Greg Stevens, MN Dept. of Health, Mankato, MN
•
11
CITATION OF OFFENSE Tagwo ry11v�a2
• + STATE Of MINNESOTA
COUNTY M LinL� SAM )LLANG
DEFENDANT'S NAME
CITY #,Jick14&o J� /1./ ADDRESS fta3 NAIPJ AUL= WcsT
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CRIME OR CITY 0 to c teo swc /4^J zo
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statute or Ordinance tYlotation
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YOU ARE
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Make Year Color
COURT at
State
APPEAR BEFORE THE CLERK OF COUNTY
ro date set herein. watin
Me days d this issued citation) to ar6wer to the pderrse alleged herein- YOUR REQUESTED
aignalure hereunder is a Promise 10 appear as summoned herein. Failure to ao appear wll
issuin n LJ q O�f�fia cer.
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Dept .— T^' p Badge
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nature of Iasuinn Ohoe
•
Mail in a Narrant Issued for your 811041.
Defendant's signature
Signature of Person authorizing release in be,, W
continued detention at jail
F, e0.3e1 M .a epppt -- W.".4.nKq�
n
91
(612) 587 -5151
F CITY OF HUTCHINS ©A,! �
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
March 18th, 1986
Mr. Sam Ulland
163 Main Ave. W.
Winsted, MN 55395
RE: Trailer Lots 8, 9 & 10, Midwest Trailer Park
Dear Mr. Ulland:
Confirming our conversation today, regarding the direct discharge of sewer
from Trailer #8. You are hereby ordered to immediately repair the discharge
sewer line and repair the underground sewer line which has been clogged by
your plumbers instrument while trying to unplug the line.
We have received three complaints concerning sewer gases and have involved
the Police Dept., Fire Dept., Building Dept. and Sewer Dept., all of which
have inspected and tested your property. •
This Department, also verified that Trailer #10's sewer pipe is not yet
repaired.
Trailer #8's resident, Mr. Terry Carter, notified me that you have been aware
of the damaged sewer pipe for 2 1/2 months. Unfortunately, you have .
neglected to repair it, or any other existing problems, all of which are
documented in this office.
Please note that a Building Permit is required to repair your sewer pipe and
an Air Test will be inspected.
It has also, come to our attention, that most of your trailers have
inadequate stairs and handrails, are numbered inadequately and are maintained
in an unprofessional manner. Therefore, we are requesting that you notify
this department for a full inspection of each rental unit you have, so we may
review and correct this situation.
Please contact this department within 24 hours for your Building Permit and
to set an inspection date.
Very truly yours,
CITY OF HUTCHINSON
James G. Marka
Bldg. Inspector
cc: Ms. Louis Walters, Lot 9
Mr. Bill Klugow, Lot 10
Mr. Terry Carter, Lot 8
Aldc._. Official
•
•
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r Cil612) Sd7.51S 1
TY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
December 30, 1985
James H. Schaefer
City Attorney
105 -2nd Ave. S.W.
Hutchinson, MN 55350
RE: Sam Ulland
Dear Mr. Schaefer:
In reference to Mr. Sam Ulland's drawing and his questions. The distance
from Trailer #13 to #11, or b to b, as on the drawing, Trailer #13 must have
a 20' front yard set back from the edge of the road and the road shall have a
minimum width of 25'. Trailer #11, shall also have a side yard set back of
5' to the side lot line or edge of the road.
If Trailers #13 & #11 are placed where they are required to be, there would
be 50' from the front of trailer #13 to the side of Trailer #11, or b to b.
The set back of Trailer #13 to the rear lot line must be 51, or from a to a.
If you have any questions, please contact this office.
HP /pv
Sincerely,
CITY OF HUTCHINSON
Homer Pittman
Building Official
(612) 547.5151
rrv�cH CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON. MINN. 55350
December 12, 1985
Richard Hauck
Section Chief - Manufactured Structures
408 Metro Square Bldg.
7th & Roberts St.
St. Paul, MN 55101
Dear Mr. Hauck:
Enclosed is the Purchase Agreement (and typewritten copy for easier reading) that
Sam Ulland drew up for the sale of six (6) mobile homes to Elden Swanson. These
mobile homes were in the Midwest Trailer Park at the time the sale was made and
still remain there.
Mr. Swanson received no Safety Disclosure Statement signed by Mr. Sam Ulland
and he did not know the Mr. Ulland was supposed to furnish this on these
mobile homes.
As far as I know, Mr. Ulland does not have a license to sell real estate or •
other property.
If I can be of further assistance, please call or write,
Sincerely,
CITY OF HUTCHINSON
Homer Pittman
Building Official
HP /pv
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Meriam Swanson & Elden Swanson are buyer and Sam Ulland, seller of 6 (six)
trailers Lot # 4, 12, 16, 20, 23 and 26 at Midwest Trailer Park. Total price
of all 6 trailers is $ Down payment $ is hereby acknowledged.
The balance of $ be paid at 8 annual interest. The lot rent is
$80.00 per month for each lot which can not be raised for one year. This lot
rent deal is a 5 year lease which can be renewed for another 5 (five) years
at the option of either party. The buyer will grade driveway and remove snow
as needed from the driveway and park. Buyer will also remove undesirable
elements, trim grass, etc... to make the park look good and attractive as a
whole. Seller will buy gravel one time only in November 85. The buyer will
buy subsequent years if any gravel is needed. Seller will pay buyer $200.00
if he does a good job in maintaining the driveway and park payable in July of
each year. The buyer will use heat tape, insulate, waterline up to two feet
underground. Any leak or problem along that length & two feet underground is •
buyer's responsibility. Buyer buys the trailers as is and they should be
insured for liability, storm, fire, etc... Buyer will pay taxes in all
trailers payable in 1986. Elden Swanson will get 1st option to buy the trailer
park.
Payment: Payment of lot rent of $ + $ payment for trailer applied
1st to interest and then to principal. 1st payment will begin Dec. 1, 1985
which is $ of which will be credited 1st as lot rent, then interest, then
lot rent of Nov. 1985 & then the principal. 50% of security deposit collected
from trailer tennant will go to Sam. Lot rent can not be raised by more than
10% each year. Possession date is November 1, 1985.
Meriam Swansor
Sam Ulland
Elden L. Swanson
Date 11 -1 -85
Cl — 77
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OF jJ, r — r.
37 VIA SHINGTON AVENUE WEST
HUTCHUVSON. MINN. 55350
November 26, 1985
Mr. Sam Ulland
163 Main Ave. West
Winsted, MN 55395
On November 25, 1985, Mr. Homer Pittman, Building Official and I, followed up
on a complaint issued by Teresa Gruenwaldt and Wayne Niece at Wt 8, Midwest
Trailer Court.
The following items need immediate repair to bring this trailer up to adequate
living quarters:
1. Skirt the trailer.
2. Add heat vent in the small bedroom.
3. Repair Toilet - does not work at present time.
4. Repair and heat tape frozen water line to the kitchen sink.
5. Repair short circuit on stove light switch.
6. Repair bathroom fan and install a cover.
7. Anchor trailer.
8. Weatherstrip doors.
• 9. Repair front door lock.
10. Install cover for bathroom light switch.
11. Install adequate steps with handrail.
During this inspection, I also, verified that the trailer on Lot 10 has not
had the sewer hook -up repaired, despite a letter from Homer Pittman, dated
August 15, 1985. This matter is being turned over to the City Attorney for
prosecution.
I, also, verified that the yellow and white, 1971 Fleetwood Trailer, M.H.M.A.,
T.C.A. No. 2096796 has not yet been moved and is still blocking the Fire
Lane, despite any letter dated November 15, 1985. This matter, is also, being
turned over to the City Attorney for prosecution.
This is the fifth letter since August 15, 1985, concerning Midwest Trailer
Court. All inspections were done, due to complaints from your tenants. At
this point, all correspondence with you, will be directed to the City
Attorney for documentation and prosecution.
Your cooperation is greatly needed and appreciated.
Very truly yours,
CITY OF HUTCHINSON
/ V p
George�F.' Field omer Pittman
Fire Marshal Building Official
CC: James Schaefer, City Atty.
Minn. State Health Dept., Licensing Dept.
Greg Stevens, Public Health Sanitarian.
Bob Lashbrook, Mobile Home Parks
James . rkrka
Building Inspector
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CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M O R A M D U M
DATE: August 5, 1986
TO: Mayor and City Council
- — — — — — — — — — — — — — — — — — — — — — — — — — — — — — —
FROM: Ralph Neumann
------------------------ -----
SUBJECT: Stop sign on California St. North
-- ----- -- -- ------ ----- -- - - - - --
In the interest of safety a stop sign should be installed at the
north end of California Street now that traffic has access to both
School Road North and California Street.
• This should be done by city ordinance.
Dean:
Do you have any comments about a stop sign on California Street North
that should go into the Council packet?
Marilyn
kL
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•
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?-,7 -,
0
ORDINANCE NO. 20/86
ORDINANCE AMENDING SECTION 710:10 OF THE 1974 ORDINANCE
CODE OF THE CITY OF HUTCHINSON, ENTITLED "STOP STREETS"
BY ADDING SUBDIVISION NO. 20 THERETO, RELATIVE TO
"TRAFFIC, LOCAL REGULATIONS"
THE CITY OF HUTCHINSON DOES ORDAIN:
Section 1. Section 710:10 of the 1974 Ordinance Code of the City of
Hutchinson, entitled "Stop Streets" is hereby amended by adding thereto Sub-
division No. 20, which shall be as follows:
Subd. No. 20. That the following named street to -wit:
California Street North at the intersection of School
Road North and the same is hereby declared, established
and made a stop street.
Section 2. Penalty. Any person violating the provisions of this ordi-
nance shall be guilty of a penal offense and upon conviction shall be pun- I
ished by a fine of not more than three hundred dollars ($300) or by imprison-
ment for not to exceed ninety (90) days, or both.
Section 3. Effective Date. This ordinance shall take effect upon its
publication.
Adopted by the City Council this 26th day of August, 1986.
Paul L. Ackland
Mayor
ATTEST:
Gary D. Plotz
City Clerk
/ —J-,
5817-5757
j CITY OF HUTCHINSON
August 7, 1986
M E M O R A N D U M
TO: MAYOR AND CITY COUNCIL
FROM: HAZEL SITZ, PERSONNEL COORDIbaMR
RE: SUMMARY OF MERIT REQUESTS FOR JULY - AUGUST
Attached are recamendations fran directors for merit adjustments
for enployees with anniversary dates in
July and August.
The
recommendations are summarized below.
Requested
Present
Name &Position
Increase
Placement
Last Merit
• ADMINSTRATION (by Gary Plotz)
Ken Merrill, Finance Director
28
Level
4 1/4
January, 1985
Chuck Nelson, Liquor Store Manager
2%
Level
4
April, 1981
Honer Pittman, Building Official
2%
Level
5 1/2
April, 1981
Dorothy Smith, Motor Vehicle Clerk
2%
Level
5
July, 1981
POLICE (by Dean O'Borsky)
Dick Waage, Investigator
2%
Level
5 3/4
January, 1985
John Gregor, Sergeant
2%
Level
5 3/4
January, 1985
Jan Brown, Part Time Dispatcher
2%
Level
4
(Pay equity only)
Nancy Redetzke, Part Time Dispatcher
2%
Level
4
(Pay equity only)
(request adjust to March anniversary)
PARKS (by Bruce Ericson)
Cliff Paulsen, Park Maint. Supervisor
2%
Level
4
July, 1983
•
9-
;1/y.:rz;4 : CITY Of HUTCHINSON
August 7, 1986
M E M O R A N D U M
r. yaw �i�: � w•;� u�:: !� a•: : •�7auii/•}y�aC -f
I recammnd a 28 salary adjustment for the following employees:
Ken Merrill
Chuck Nelson
Homer Pittman
Dorothy Smith (hourly)
Regarding your Possible concern regarding the "public relations" •
aspect of the building official's performance, I: have discussed
this with him from time to time. however, during the last twelve
months, I have not received any complaints directly from citizens,
a builder, or a developer.
Other factors that make up the "overall" job evaluation such. as
knowledge and interpersonal relationships with fellow arployees
and subordinates appear to be very good.
0
•
•
•
POLICE DEPARTMENT MEMORANDUM
TO Dean M. O'Borsky
FROM Nan Buss
DATE July 7, 1986
SUBJECT Merit Increase for Nancy Redetzke, Part -time Dispatcher
I recommend that we request a 2" merit increase for Nancy Redetzke, who
is presently at mid - point. Her anniversary date is March 12th but she was
not originally on the list that we got from Hazel and when I talked to Hazel
about it she recommended we put the request through this time. We could
request that it be retroactive to her anniversary date.
Nancy does excellent work and made every effort to be available to cover
shifts when we were without a full -time dispatcher in May and June. She works
well with other department members and is a very valuable employee.
POLICE DEPARTMENT MEMORANDUM DATE July 17, 1986
TO Hazel Sitz, Personnel Coordinator
FROM Dean M. O'Borsky, Chief of Police
SUBJECT Merit Increase
Part -time Dispatcher Jan Brown's anniversary date is July 10, 1986. I
recommend a 2°, merit increase for her.
POLICE DEPARTMENT MEMORANDUM
TO Personnel Coordinator Hazel Sitz
FROM Dean M. O'Borsky, Chief of Police
SUBJECT Merit Increase
DATE July 7, 1986
I request that Sgt. John Gregor be awarded a merit pay increase on his
anniversary date August 14, 1986.
Sgt. Gregor's performance has been such that I believe that he should
receive the maximum amount as provided by city policy.
POLICE DEPARTMENT MEMORANDUM
TO
FROM
Hazel Sitz, Personnel Coordinator
Dean M. O'Borsky, Chief of Police
SUBJECT Merit Increase
DATE 7 -17 -86
I recommend that Richard Waage be awarded a 2% merit increase as of
August 1, 1986. Investigator Waage has Derformed his duties in such a
manner as to deserve a merit increase.
u
0
0
•
•
n F47,5 iS?
IT Y OF HUTCHINSON
August 6, 1986
TO: MAYOR AND CITY CCUNCIL
'.• : •i M 91' • 11 • 9M' • • f' 9 •'
� : • 191' ' 9 •. 191 I• • •
I recmuend that cliff Paulsen receive a 2% merit increase on his
anniversary date.
He has done an excellent job this past year, and most of all he has
shown great improvmmt in the supervision aspect of his job.
�- e;
(612) 587 -5151
y�rcy' CITY OF HUTCHINSON
• 37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M O R A N D U M
DATE: August 6, 1986
TO; Myor & City Council ___________________
FROM; Gary D. plotz, City Administrator_ _ _ _ _ _ _ _ _ _ _ _ _
SUBJECT: Refinancing of Industrial Revenue Bonds (IRB) for_ _ _ _ _
Hutchinson Telephone Company
• Attached is a summary of the request by Walt Clay to refinance the
existing IRB for Hutchinson Telephone Company.
The Bond Counsel has prepared the attached public hearing notice. The
public hearing would require a special Council meeting, probably on
Thursday or Friday, August 28 or 29.
Bond Counsel will explain the federal laws requiring a compressed time
schedule to refinance.
Attachment
/ms
u
9 z-
510 NORTH CENTRAL LIFE TOWER
445 MINNESOTA STREET
ST. PAUL,MINNESOTA 55101
(612)227-8017
P. 0. BOIL 848
340 FIRST NATIONAL SANK BUILDING
ROCHESTER, MINNESOTA 55903
15071288-31503
315 FIRST NATIONAL BANK BUILDING
WAYZATA, MINNESOTA 55391
(612) 475 -0373
350 PARK AVENUE
NEW YORK, NEW YORK 10022
f212) 415-9200
VIA FEDERAL EXPRESS
�4r. Walter S. Clay
vMr. Gary D. Plotz
Mr. James Schaefer
Mr. John Bernhagen
Mr. Edward W. Brownell,
Gentlemen:
DORSEY & WHITNEY
A Partnership InUUtlinp Prates 81 Corporations
2200 FIRST BANK PLACE EAST
MINNEAPOLIS, MINNESOTA 55x02
201 DAVIDSON BUILDING
(612) 340 -2600
B THIRD STREET NORTH
TELEX 29-0605
GREAT FALLS. MONTANA 59401
TELECORER: (812)340 -2868
(40e)727-315W
304 TRANSWESTERN PLAZA III
550 NORTH 31^ STREET
P 0. BOX 1179
MICHAEL E. REESLLIND
BILUNGS, MONTANA 59103
(612) 340 -2960
(406) 252 -3800
30 RUE LA 60EDE
75008 PARIS, FRANCE
August 4, 1986
011 331 562 32 50
789/\
n��234*
III
Re: $2,155,000 Industrial Development Revenue
Refunding Bonds (Hutchinson Telephone Company
Project), Series 1986
AUG 1986 ''w'
RECEIVED t
BY
With respect to the proposed issuance of the above bonds,
enclosed for your review is a copy of an initial draft of a
resolution to be considered by the City Council at its regular
meeting to be held August 12, 1986.
If you have any questions or comments, please call me
at your earliest convenience.
Very truly
Michael E.
MER /lmm
Enclosure
yours,
Reeslund
•
is
9 Z.
John J. Bemlugen
16
E.e lve Direcm
Ih hI 58] -5 ?52
Gan D. Plotz.
Col Admmot',nor
16121 587 -5151
BOARD OF DIRECTORS
Pm, Rnnuld J. McGraw
Auomey el Imw
V III, Pm.. Anhur L Coo eT
PreaidM
F,re1 Naiowl Bank
S—a Tnv,_ Chad B- PIef1
Cmawd Puhh, Am.
Panner. DuWaync
Pcmrmn & Cn.
T.A. (Bn�) Burtch
Ex. V . Cawry h.
Bank and Tru,l Co.
Tan, D,,,,t
V.P.. Gcn ... I MuNgcr
H.'o"In Mlg. & SWw. In,
�M1DanuW A. CIL,
v. F"o , n
g. 6 ilun A.%: n
Glenn Mutgku
Supt. of Sehrw6
DI,W.a 123
0
Hutchinson Community Development Corp.
45 Washington Ave. East
Hutchinson, Minnesota 55350
August 7, 1986
Auo IWA n
"VE
M E M 0
TO: Hutchinson City Council
FROM: Hutchinson Community Development Corporation (HCDC)
SUBJECT: Hutchinson Telephone Company's Industrial Revenue Bond (IRB)
Refinancing
On August 7, 1986, Walt Clay (Hutchinson Telephone Company) and Edward
Brownell (Juran & Moody, Inc., Investment Securities) appeared
at the HCDC Board of Director's meeting. The telephone company wants
to refinance their IRBs to take advantage of falling interest rates
and because a provision in the original issue of the bonds permits
this under certain circumstances. The telephone company is requesting
formal action by the City Council as provided by law to refinance
their bonds.
The following action was taken by the HCDC Board of Directors:
Motion by Glas, seconded by Daggett, to recommend approval of the
refinancing of the Industrial Revenue Bonds of Hutchinson. Telephone
Company as presented to the Board and to advise the City Council of
this recommendation. Carried.
Enclosures
?— /",I
ee^41 utv / �-? C0k
AGENDA ITEM VII. -- Refinancing of Industrial Revenue Bonds (IRB) for
Hutchinson Telephone Company.
Ted Brownell - Juran & Moody, Inc.
Mikeal Reeslund - Dorsey & Whitney
Walt Clay - Hutchinson Telephone Company
This is a refinancing of the original IRB issue to obtain a lower interest rate.
$2,155,000 remains to be paid, expires 2001
$1,720,000 -new issue, expires 1994
Hutchinson Telephone will be writing down what remains on the present issue to
$1,720,000.
This is a new process for the City. Hutch Telephone Company has several
questions as to necessary proceedure and related costs.
Enclosed is the section from our Developer's Guide Book on IRB's and City
Resolution NO 7801. Cost items on which we may want to advise the City are:
D., 5. Review by City Auditor
E. City of Hutchinson Resolution NO 7801
See paragraphs F, H. I of Resolution No. 7801
This discusses the $1,000 non - refundable deposit, the one percent fee of the
principal amount, City Attorney fees, City financial consultant and City
Auditor review fees.
u
0
9- Z
'C!TY JF HUTCHINSUN, MI.'d,ESOTA
'E_EFHI-NE RErUNDING PE�-ENuE BONDS
rFANSACT!ON SUMMARY
•
BOND YEARS
_Arc
.cc cr -R EC•
T2, 155,000. 00
..4- A.I -y=
FAVE
110
'C!TY JF HUTCHINSUN, MI.'d,ESOTA
'E_EFHI-NE RErUNDING PE�-ENuE BONDS
rFANSACT!ON SUMMARY
'+EW ISSUE SUMMARY:
BOND YEARS
7,565.0000
PRINCIPAL RETIREMENT
T2, 155,000. 00
CALL FFEMIUM
150,850.00 7'"o
AVERAGE COUPON, NEW ISSUE
7.5481%
ACCRUED INTEREST, OLD ISSUE
123,506.25
UNDERWRITER'S DISCOUNT
2.90% 49,880.00
CITY ISSUANCE FEES
19,200.00
NET EFFECTIVE INTEREST RATE
9.2074%
FONDiUNDERWRITER COUNSEL
22,500. 00
CITY ATTORNEY
4,000.00
FRINTING
5,000.00
AVERAGE COUPON, OLD ISSUE
9.9712%
TRUSTEE /FAY AGENT
4,500.00
MISCELLANEOUS
12,500.00
ACCOUNTING
4,000.00
____J..C___l____
MAXIMUM DEBT SERVICE, OLD DEBT
$317,800.00
TOTAL FUNDS PEDUIRED
12,°0,976.25
MAXIMUM DEBT SERVICE, NEW DEBT
1291,862. 50
j ISSUER FUNDS USED:
CCMFANY CONTRIBUTION
496,910.93
OTHER ISSUER FUNDS
14,025. 32
NET BOND PROCEEDS
11,617,620.00
ACCRUED INTEREST
0.00
NET FUNDS REQUIRED
11,720,000.00
TRUE INTEREST COST
8.7981%
NEW ISSUE SIZE, SAY
11,720,000.00
DATES:
EXISTING PRINCIPAL OUTSTANDING:
12,155,000.00
NEW ISSUE DATED DATE
01- OLt -86
SAVINGS SUMMARY:
CLOSING DATE
O1- Oct -86
DEBT SERVICE SAVINGS
12,273,26-1.75
PRESENT VALUE OF SAVINGS
$1,014,272.23
ACCRUED INTEREST
10.00
DATE F'FEFARED: 04— Aug -96
CITY OF HUTCHINSON, MINNESOTA
INDUSTRIAL DEVELOPMENT REVENUE BONDS OF 1981
SCHEDULE OF OLD DEBT
BONDS CALLABLE ON 10 -1 -86 @ 107.00%
MATURITY
ANNUAL
MONTH
DAY
YEAR
10
1
1986
4
1
1987
10
1
1987
4
1
1988
t0
1
1988
4
1
1989
1)
1
1989
4
1
1990
IO
I
1990
4
1
1991
10
1
1991
4
t
1992
10
1
1992
4
1
1993
10
1
1993
4
1
1994
10
1
1994
4
1
1995
10
1
1995
4
1
1996
10
1
1996
4
1
1997
1')
1
t997
4
t
1998
1')
1
1998
4
1
1999
10
1
1999
4
1
2000
10
1
2000
4
1
2001
PRINCIPAL
$60,000.00
65,000.00
75,000.00
80,000.00
90,000.00
105,000.00
115,000.00
1 °0,000 -.00
1455, 1)00. 00
160,000.00
180, 000, CJ0
200, 000. 00
225,000.00
250,000.00
275,000.00
$2,155,000.00
INTEREST
RATE INTEREST
----------- ------------ _
$123,506.25
9.25% 123,506.25
120,731.25
9.50'% 1 2_0,731.25
tl7,643.75
9.75% 117,643.75
113,987.50
10.007. 113,987.50
109,987.50
10.20% 109,987.50
105,397.50
10.40% 105,397.50
99,937.50
10.50% 99,937.50
93,900.00
12.00% 93,900.00
86,100.00
12.00% 86,100.00
77,400.00
12.00% 77,400.00
67,800.00
12.00% 67,800.00
57,000.00
12.00% 57,000.00
45,000.00
12.00% 45,000.00
31,500.00
12.00% 3!,500.00
16,500.00
12.00% 16,500.00
$2,5:2,782.50
PAGE 2
ACCD INTs $123,506.25
COSTS $2,305,850.00
SEMI — ANNUAL
ANNUAL
PAYMENT
PAYMENT
________
_____________
$123,506.25
____
183,506.25
$307,012.50
120,731.25
185,731.25
306,462.50
117,643.75
192,643.75
310,287.50
113,987.50
193,987.50
307,975.00
109,987.50
199,987.50
309,975.00
105,397.50
210,7197.50
315,795.00
99,9.37.50
214,937.50
314,875.00
93,900.00
223,900.00
317,800.00
86,100.00
231,100.00
317,200.00
77,400.00
237,400.00
314,800. 00
67,800.00
247,800.00
315,600.00
57,000.00
257,000.00
314,000.00
45,000.00
270,000.00
315,000.00
31,500.00
281,500.00
313,000.00
16,500.00
291,500.00
308,000.00
$4,687,782.50
$4,687,782.50
0
DATE °REPARED: 04- Aug -96
CITY OF HUTCHINSON, MINNESOTA
TELEPHONE REFUNDING REVENUE BONDS
DEBT SERVICE SCHEDULE FOR NEW ISSUE
MATURITY
$0.00
$0.00
MONTH
---
DAY
YEAR
PRINCIPAL
--
10
---
1
----
1986
- ---- - -- - ---
4
1
1987
165,000.00
SO
1
1987
51,400.00
4
1
1988
L75,000.00
10
1
1988
45,225.00
4
1
1989
190 , 000. 00
t0
l
1989
38,225.00
4
L
1990
200,000.00
10
1
1990
:0,431.25
4
1
1991
215,000.00
10
L
1991
21,431.25
4
1
1992
240,000.00
10
1
1992
11,550.00
4
1
1993
255,O00.00
10
1
1993
$2,291,012.50
4
1
1994
280,000.00
$1,720,000.00
INTEREST
RATE
0 PAGE 3
SEMI - ANNUAL ANNUAL
INTEREST DEBT SERVICE DEBT SERVICE
•
$0.00
$0.00
$0.00
5.50%
61,187.50
226,187.50
0.00
56,650.00
56,650.00
282,837.50
6.00%
56,650.00
231,650.00
0.00
51,400.00
51,400.00
283,050.00
6.50%
51,400.00
241,400.00
0.00
45,225.00
45,225.00
286,625.00
7.00%
45,225.00
245,225.00
0.00
38,225.00
38,225.00
283,450.00
7.25%
78,225.00
253,225.00
0.00
.:0,4711.25
:0,431.25
2 833,656.25
7.50%
30,431.25
270,431.25
0.00
21,431.25
21,431.25
291,862.50
7.75%
21,431.25
276,431.25
0.00
11,550.00
11,550.00
287,981.25
8.25%
11,550.00
291,550.00
291,550.00
$571,012.50
$2,291,012.50
$2,291,012.50
•
DATE F'REF'AREC: )4- Aug -86
CITY OF HUTCHINSON, MINNESOTA
DEBT SERVICE COMPARISON
F'aGE 4
Is
• .i
OLD ISSUE(S)
NEW ISSUE(S)
SEMI - ANNUAL
ANNUAL
PAYMENT
CATE
----- ---------------
- - - - --
-- ------- ----
------- -- - ---
PROPOSED
PROPOSED
MONTH
DAY
YEAR
PRINCIPAL
DEBT SERVICE
PRINCIPAL
DEBT SERVICE
SAVINGS
SAVINGS
---------
to
-
1
- - - --
1986
------ - - - - --
$0.00
------ - - - - --
$0.00
------ - - - - --
$0.00
------ - - - - --
$0.00
------ - - - - --
$0.00
-----------
30.00
4
1
1987
60,000.00
183,506.25
165,000.00
226,187.50
(42,681.25)
0.00
10
t
1987
0.00
120, 7:31.25
0.00
56,650.00
64,081.25
21,400.00
4
1
1988
65,000.00
185,731.25
175,000. 00
231,650.00
(45,918.75)
0.00
10
1
1988
0.00
117,645.75
0.00
51,400.00
66,243.75
20,325.00
4
1
1989
75,000.00
192,643.75
190,000.00
241,400.00
(48,756.25)
0.00
IO
1
1989
0.00
111,987.50
0.00
45,225.00
68,762.50
20,006.25
4
1
1990
60,000.00
197,987.50
200,000.00
245,225.00
(51,237.50)
0.00
t0
1
1990
0.00
109,987.50
0.00
38,225.00
7t,762.50
20,525.00
4
1
1991
90,000.00
199,987.50
215,000.00
253,225.00
(53,237.50)
0.00
10
t
1991
0.00
105,397.50
0.00
30,431.25
74,966.25
21,728.75
4
1
1992
105,000.00
210,397.50
240,000.00
270,431.25
(60,033.75)
0.00
t0
1
1992
0.00
49,937.50
0.00
21,431.25
78,506.25
18,472.50
4
1
1993
115,000.00
214,937.50
255,000.00
276,431.25
(61,493.75)
0.00
10
1
1993
0.00
93,900.00
0.00
11,550.00
82,350.00
20,856.25
4
1
1994
130,000.00
2 :1.,900.00
-
280,000.00
291,550.00
(67,650.00)
0.00
10
1
1994
0.00
86,100.00
0.00
0.00
86,100.00
18,450.00
4
t
1995
145,000.00
271,100.00
0.00
0.00
231,100.00
0.00
V)
1
1995
0.00
77,400.00
0.00
0.00
77,400.00
308,500.00
4
1
:996
160,000.00
237,400.00
0.00
0.00
237,400.00
0.00
10
1
1996
0.00
67,800.00
0. 00
0.00
67,800.00
305,200.00
4
1
1997
180,000.00
247,800.00
0.00
0.00
247,800.00
0.00
10
1
t997
0.00
57,000.00
0.00
0.00
57,000.00
304,800.00
4
1
1998
200,000.00
257,000.00
0.00
0.00
257,000.00
0.00
10
1
1998
0.00
45,000.00
0.00
0.00
45,000.00
302,000.00
4
1
1999
2- °,000.00
270,000.00
0.00
0.00
270,000.00
0.00
10
1
1999
0.00
?1,500.00
0.00
0.00
31,500.00
301,500.00
4
1
2000
250,000.00
281,500.00
0.00
0.00
2281,500.00
0.00
10
1
2000
0.00
16,500.00
0.00
0.00
16,500.00
298,000.00
4
1
2001
275,000.00
------- -- - - --
291,500.00
------- ---- --
0.00
------- - - - - --
0.00
------- - - -
291,500.00
--- ---- - - --------------
291,500.00
$2,155,000.00
$4,564,276.25
$1,720,000.00
- --
$2,291,012.50
----
12,273,263.75 *2,273,263.75
Is
• .i
RESOLUTION NO. 8342
CERTIFICATION OF MINUTES RELATING TO
INDUSTRIAL DEVELOPMENT REVENUE BONDS
( HUTCHINSON TELEPHONE COMPANY PROJECT)
Issuer: City of Hutchinson, Minnesota
Governing Body: City Council
Kind, date, time and place of meeting: A regular meeting, held
on August 12, 1986, at 7:30 P.M., at the City Hall, Hutchinson,
Minnesota.
Members present:
Members absent:
Documents Attached:
Minutes of said meeting (pages):
RESOLUTION CALLING FOR A PUBLIC HEARING RELATING TO
AN ISSUE OF REVENUE BONDS UNDER THE MUNICIPAL
INDUSTRIAL DEVELOPMENT ACT ON BEHALF OF THE HUTCHINSON
• TELEPHONE COMPANY
I, the undersigned, being the duly qualified and acting
recording officer of the public corporation issuing the
obligations referred to in the title of this certificate, certify
that the documents attached hereto, as described above, have
been carefully compared with the original records of said
corporation in my legal custody, from which they have been
transcribed; that said documents are a correct and complete
transcript of the minutes of a meeting of the governing body
of said corporation, and correct and complete copies of all
resolutions and other actions taken and of all documents approved
by the governing body at said meeting, so far as they relate
to said obligations; and that said meeting was duly held by
the governing body at the time and place and was attended
throughout by the members indicated above, pursuant to call
and notice of such meeting given as required by law.
WITNESS my hand officially as such recording officer
this day of , 1986.
gnature
Gary D. Plotz, City Administrator
Name and Title
(SEAL)
q- �-'
E
Councilmember introduced the following
resolution and moved its adoption:
RESOLUTION CALLING A PUBLIC HEARING RELATING TO AN
ISSUE OF REVENUE BONDS UNDER THE MUNICIPAL INDUSTRIAL
DEVELOPMENT ACT ON BEHALF OF THE HUTCHINSON TELEPHONE
COMPANY
BE IT RESOLVED by the City Council of the City of
Hutchinson, Minnesota (the City), as follows:
Section 1. Recitals.
1.01. The welfare of the State of Minnesota requires
the active promotion, attraction, encouragement and development
of economically sound industry and commerce through governmental
acts to prevent, so far as possible, emergence of blighted lands
and areas of chronic unemployment, and the state has encouraged
local government units to act to prevent such economic
deterioration.
1.02. The City has previously issued its revenue
bonds under Minnesota Statutes, Chapter 474, as amended (the •
Act), in the principal amount of $2,300,000 and designated
"Industrial Development Revenue Bonds (Hutchinson Telephone
Company Project), Series 1981 ", $2,155,000 in principal amount
of which are currently outstanding (the Series 1981 Bonds),
the proceeds of which were loaned to the Hutchinson Telephone
Company, a Minnesota corporation (the Company), to finance a
portion of the cost of the acquisition and installation of new
electronic switching equipment in the central office of the
Company located at 30 Second Avenue Southwest in the City and
additional feeder cables and buried cable facilities in and
in the vicinity of the City (the Project).
1.03. The Company now proposes that the City issue
a new series of revenue bonds under the Act in a principal amount
not to exceed $2,155,000 (the Series 1986 Bonds), the proceeds
of which would be applied to the refunding of all outstanding
Series 1981 Bonds and the redemption thereof on the first
available call date (anticipated to be October 1, 1986).
1.04. The City is authorized by the Act to issue
its revenue bonds to refund, in whole or in part, bonds
previously issued by the City under authority of Sections 474.01
to 474.13 of the Act, and interest on them.
�J
• Section 2. Public Hearing.
•
2.01. Section 103(k) of the Internal Revenue Code
of 1954, as amended, requires that this Council shall conduct
a public hearing on the Project and the proposal to issue the
Series 1986 Bonds to refund the Series 1981 Bonds. Pursuant
to that section, a public hearing on the Project and the proposal
to issue the Series 1986 Bonds to refund the Series 1981 Bonds
is called and shall be held on August 28, 1986, at 8:00 P.M.
at the City Hall.
2.02. The City Administrator shall cause notice of
the public hearing to be published in the official newspaper
of the City and a newspaper of general circulation of the City
at least once not less than fourteen days prior to the date
fixed for the hearing, such notice to be in substantially the
following form:
- 2 -
NOTICE OF PUBLIC HEARING ON A PROJECT AND THE ISSUANCE
OF INDUSTRIAL DEVELOPMENT REVENUE BONDS UNDER THE
MUNICIPAL INDUSTRIAL DEVELOPMENT ACT, MINNESOTA
STATUTES, SECTIONS 474.01 TO 474.13, AS AMENDED, ON
BEHALF OF THE HUTCHINSON TELEPHONE COMPANY
CITY OF HUTCHINSON, MINNESOTA
NOTICE IS HEREBY GIVEN that the City Council of the
City of Hutchinson, Minnesota, will meet on August 28, 1986,
at 8:00 P.M. at the City Hall, 37 Washington Avenue West, in
the City of Hutchinson, Minnesota, for the purpose of conducting
a public hearing on a proposal that the City issue revenue bonds
(the Series 1986 Bonds), in one or more series, under the
Municipal Industrial Development Act, Minnesota Statutes,
Sections 474.01 to 474.13, as amended (the Act), in order to
refund prior to maturity a series of revenue bonds previously
issued by the City under the Act in the aggregate principal
amount of $2,300,000, the proceeds of which were loaned to the
Hutchinson Telephone Company, a Minnesota corporation (the
Company), to finance a portion of the cost of a project (the
Project). The Project consisted of the acquisition and
installation by the Company of new electronic switching equipment
in the central office of the Company located at 30 Second Avenue
Southwest in the City and additional feeder cables and buried •
cable facilities in and in the vicinity of the City, all owned
and used by the Company in its business of providing telephone
service to the City and certain surrounding areas. The total
amount of the proposed Series 1986 Bond issue will not exceed
$2,155,000. The Series 1986 Bonds shall be limited obligations
of the City and shall be payable solely from the revenue pledged
to the payment thereof, except that such Series 1986 Bonds may
be secured by a mortgage or other encumbrance on the Project.
No holder of any such Series 1986 Bond shall ever have the right
to compel any exercise of the taxing power of the City to pay
the Series 1986 Bonds, or the interest thereon, nor to enforce
payment thereon against any property of the City except the
Project should it become the property of the City.
All persons interested may appear and be heard at
the time and place set forth above, or may file written comments
with the City Administrator prior to the date of the hearing
set forth above.
Dated: August 12, 1986.
BY ORDER OF THE CITY COUNCIL
By Gary D. Plotz
City Administrator
- 3 -
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Section 3. Special Obligations.
In all events, it is understood, however, that any
Series 1986 Bonds issued by the City pursuant to the Act to
refund the Series 1981 Bonds shall not constitute a charge,
lien or encumbrance, legal or equitable, upon any property of
the City except the Project, if it becomes the property of the
City; each Series 1986 Bond, when, as and if issued, shall be
payable solely from the revenues received from the Project and
property pledged to the payment thereof and shall not constitute
a debt of the City; and the Company shall save and hold the
City harmless with respect to any and all liabilities and
expenses incurred by the City with respect to the Project and
the Series 1986 Bonds.
This resolution shall be effective immediately upon
its final adoption.
PASSED AND FINALLY ADOPTED by the City Council of
the City of Hutchinson, Minnesota, this 12th day of August,
1986.
Attest:
City Administrator
The motion for the adoption of the foregoing
resolution was duly seconded by Councilmember ,
and, upon vote being taken thereon, the following voted in favor
thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted
and was signed by the Mayor whose signature was attested by
0 the City Administrator.
- 4 -
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510 NORTH CENTRAL LIFE TOWEFI
415 MINNESOTA STREET
ST, PAUL, MINNESOTA 55101
(612 1 M-8017
P. O. box 646
340 FIRST NATIONAL BANK BUILDING
ROCHESTER, MINNESOTA 55903
(507) 268-3156
315 FIRST NATIONAL BANK BUILDING
WAY TA,MINNESOTA 55391
(612) 475-0373
DORSEY & WHITNEY
A PednoMhiR Inouoing Pro81SSioNI Co P"6008
2200 FIRST BANK PLACE EAST
MINNEAPOLIS, MINNESOTA 55402
( 612) 340-2600
TELEX 29 -0505
TELECOPIER: (612)340-2888
MICHAEL E. REESLUND
(612) 340-2960
350 PARK AVENUE O
NEW YORK, NEW YORK 10022 August 8, 1986
(212) 415 -9200
Mr. Walter S. Clay
President
Hutchinson Telephone Company
30 Second Avenue Southwest
Hutchinson, Minnesota 55350
V/Mr. Gary D. PlotZ
City Administrator
City Hall
37 Washington Avenue West
Hutchinson, Minnesota 55350
Mr. Edward W. Brownell, III
Vice President
Juran & Moody, Inc.
800 Minnesota Mutual Life Building
400 North Robert Street
St. Paul, Minnesota 55101
Gentlemen:
FOR YOUR INFORMATION
201 DAVIDSON BUILDING
B THIRD STREET NORTH
GREAT FALLS, MONTANA 59401
(406)121 -3632
304 TRANSWESTERM PLAZA III
550 NORTH 31^ STREET
P. O. BOX 109
51 LUNGS, MONTANA 59103
(4061252-3800
30 RUE LA, BOETIE
75008 PARIS, FRANCE
011 331 582 32 50
C) AUG 1986
RECEIVED
BY
Re: $2,155,000 Industrial Development Revenue
Refunding Bonds (Hutchinson Telephone
Company Project), Series 1986
City of Hutchinson, Minnesota
We have been requested and have agreed to act as Bond
Counsel in connection with the proposed issuance of the above -
described Bonds by the City of Hutchinson, Minnesota (the City),
for the purpose of refunding the City's $2,300,000 Industrial
Development Revenue Bonds (Hutchinson Telephone Company Project),
Series 1981, $2,155,000 in principal amount of which are
currently outstanding. The Bonds are to be payable from and
secured by loan repayments to be made by the Hutchinson Telephone
Company, a Minnesota corporation (the Corporation).
?� 4,
DORSEY & WHITNEY
Mr. Walter S. Clay
Mr. Gary D. Plotz
Mr. Edward W. Brownell, III
August 8, 1986
Page Two
Besides serving as Bond Counsel, our firm has agreed
to act as counsel to Juran a Moody, Inc., the underwriter for
this financing (the Underwriter). Within our firm, our dual
roles of counsel will be carried out by separate lawyers.
Mr. Joseph Gonnella and Mr. C. D. Mahoney, Jr. will act as
counsel to the Underwriter, and the undersigned will serve as
Bond Counsel.
As counsel to the Underwriter, we will represent the
Underwriter in the negotiation of the terms of the financing,
drafting the Bond Purchase Agreement and in reviewing and
investigating the accuracy and completeness of the official
statement. If requested by the Underwriter, we would deliver
an opinion to the Underwriter with respect to the Official
Statement. In addition, Underwriter's Counsel qualifies the
Bonds for sale under the blue sky laws of the states designated
by the Underwriter and prepares necessary blue sky memoranda. •
As Bond Counsel, we will prepare and distribute an
initial draft of forms of the operative financing documents:
a Loan Agreement, an Escrow Agreement and an Indenture of Trust.
To the extent that additional drafts of the operative financing
documents are necessary, we assume that we will continue to
be responsible for those drafts. We also anticipate drafting
a proposed resolution and customary closing papers for the City,
resolutions for the Counties of McLeod, Renville and Meeker
(relating to "host approval" of the Bonds) and suggested closing
papers for the Corporation. We propose also to draft forms
of opinions for counsel to the Corporation and the City.
As Bond Counsel we will review and comment upon those
portions of the official statement which describe the terms
of the Bonds and the operative financing documents, and we will
provide the Underwriter with a summary of the documents which
we have drafted. As Bond Counsel, we do not assume responsi-
bility, however, for the remaining portions of the official
statement, including, particularly, those portions describing
the properties, operations or financial affairs of the
Corporation.
LJ
LJ
DORSEY & WHITNEY
Mr. Walter S. Clay
Mr. Gary D. Plotz
Mr. Edward W. Brownell, III
August 8, 1986
Page Three
Our principal function as Bond Counsel is to render
an opinion with respect to the authorization and issuance of
the Bonds. The opinion is rendered in written form at the time
the Bonds are delivered. It will presumably cover two basic
matters: (i) the validity of the Bonds, based upon the pro-
ceedings taken in their authorization, sale and issuance; and
(ii) the exemption from current and, as set forth in pending
federal legislation (viz., H.R. 3838), certain proposed federal
and state income taxation of the interest payable on the Bonds.
As Bond Counsel, we do not assume responsibility for
verifying the truth of facts certified as being true by
appropriate and responsible persons, nor do we assume responsi-
bility for legal questions as to which other attorneys partici-
pating in the proceedings are providing legal opinions. Thus,
• for example, we do not anticipate that we will give any opinion
as to the participation of the Corporation in this transaction.
As to such matters we will rely upon the opinions to be provided
by other attorneys.
We understand that our fees in this matter will be
paid by the Corporation. We currently estimate that our fees
as Bond Counsel and Underwriter's Counsel for a completed trans-
action would be $23,500 (including blue sky work) plus
out -of- pocket costs and disbursements. If the financing is
terminated short of closing, our fees as Bond Counsel and
Underwriter's Counsel will be based solely on the time and
disbursements we have expended to that point.
We trust that our participation in this financing
as Bond Counsel and Underwriter's Counsel is acceptable to you.
To evidence your consent to these matters, we ask that you sign
the appropriate consent attached hereto and return an executed
copy to us for our files. If you have any questions about our
responsibilities as Bond Counsel or any objection to our dual
•
DORSEY & WHITNEY
Mr. Walter S. Clay
Mr. Gary D. Plotz
Mr. Edward W. Brownell, III
August 8, 1986
Page Four
roles in this transaction, please call Joseph Gonnella or myself
at your earliest convenience. We look forward to working with
you on this financing.
Very truly yours,
Michael E. Reeslund
MER /lmm
cc: Mr. Joseph C. Gonnella
Mr. C. D. Mahoney, Jr.
•
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CONSENT
The undersigned hereby acknowledges and agrees to
the responsibilities of Dorsey & Whitney, as Bond Counsel, in
connection with the proposed issuance by the City of Hutchinson,
Minnesota, of its Industrial Development Revenue Refunding Bonds
(Hutchinson Telephone Company Project), Series 1986 (the Bonds),
as set forth in the foregoing letter from Michael E. Reeslund,
dated August 8, 1986, and hereby consents to the participation
in this transaction by Dorsey & Whitney as Bond Counsel and
as counsel to Juran & Moody, Inc., underwriter and original
purchaser of the Bonds.
Dated: , 1986.
HUTCHINSON TELEPHONE COMPANY
By
Its
•
CONSENT
The undersigned hereby acknowledges and agrees to
the responsibilities of Dorsey & Whitney, as Bond Counsel, in
connection with the proposed issuance by the City of Hutchinson,
Minnesota, of its Industrial Development Revenue Refunding Bonds
(Hutchinson Telephone Company Project), Series 1986 (the Bonds),
as set forth in the foregoing letter from Michael E. Reeslund,
dated August 8, 1986, and hereby consents to the participation
in this transaction by Dorsey & Whitney as Bond Counsel and
as counsel to Juran & Moody, Inc., underwriter and original
purchaser of the Bonds.
Dated: , 1986.
CITY OF HUTCHINSON, MINNESOTA
By
Its
E
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0
CONSENT
The undersigned hereby acknowledges and agrees to
the responsibilities of Dorsey & Whitney, as Bond Counsel, in
connection with the proposed issuance by the City of Hutchinson,
Minnesota, of its Industrial Development Revenue Refunding Bonds
(Hutchinson Telephone Company Project), Series 1986 (the Bonds),
as set forth in the foregoing letter from Michael E. Reeslund,
dated August 8, 1986, and hereby consents to the participation
in this transaction by Dorsey & Whitney as Bond Counsel and
as counsel to Juran & Moody, Inc., underwriter and original
purchaser of the Bonds.
Dated: , 1986.
JURAN & MOODY, INC.
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McLeod County Historical Society
MCLEOD
COUNTY
August 6, 1986
City Council
City Hall
Hutchinson, MN 55350
Dear Sirs:
P.O Box 399
Hutchinson, hfinnesout 55330
We are requesting a permit to reconstruct a log house 20' x 26'
on the McLeod County Historical Society property on TH. 7 West.
The cabin has no value and we are requesting that no fee be
charged for this permit.
Sincerely,
Patsy R. Prieve
Administrator
PRP /nd
(612) 587.5151
f/UTCH' CITY OF HUTCHINSON
• 37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M O R A N D U M
DATE: August 7, 1986
T0: Mayor & City Council
------- ------- ----- ----- - - -- --
FROM: Gary D. Plotz, City Administrator
- -- -- ---------- --- - - -- - --
SUBJECT: Satellite Liquor Store
---- --- -- -------- ---- --- - - -- --
Consideration of a satellite liquor store requires research and investiga-
tion. Before the alternative is investigated, the Council should provide
authorization to do so.
• Ken Merrill, Chuck Nelson, and myself would do the research and report
back to the Council. If the "concept" appeared advantageous, further Coun-
cil action would be needed.
For your information, we are approaching the 1990 census. In all probability
the City will be over the 10,000 figure, which automatically triggers a ref-
erendum. If we want to be well situated at both commercial centers prior to
the election, we should explore the option of a satellite location in rented
space. Perhaps Plaza 15 or the Hutchinson Mall are possibilities to report on.
The months of November and December are our strong sales months; therefore,
we should discuss it now.
Chuck feels that if a satellite is started, it would eliminate the present
need to have more showroom floor space at the existing store.
Before we explore these avenues, again Council authorization is appropriate.
/ms
cc: Chuck Nelson
• Ken Merrill
w
(612) 587.5151
H�rcy' CITY OF HUTCHINSON
• / 3' NASHING TON A VENUE WEST
H_ 7CHINSON, M/NN. 55350
M E M O
DATE: August 7, 1986
TO: Mayor and City Council
FROM: George F. Field, Fire Marshal
RE: Contract Agreement with State
The City of Hutchinson has had a Contract with the State of Minnesota to
inspect hotels and motels in Hutchinson for several years. That Contract
is now due to be renewed.
I have taken the 120 hour training course plus the 40 hour refresher
course. There is no cost to the City for this training course. However,
room and board is not paid by the State and would be the City's
•
responsibility.
I recommend renewing this Contract.
GFF /pv
attachment
•
George F. Field
Fire Marshal
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STATE Of M a$DTA - k
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NOTICE TO CONTRACTOR: You are required by Minnesota Ststutes, 1981 Supplement, Section 270.66 to provide your social security
number or Minnesota tax identification number if you do business with the State of Minnesota. This information may be used in the
anforcamant of federal and state tax laws. Supplying these numbs" could result in action to require you to file state tax returns and
pay delinquent state tax liabilities. This contract will not be approved unless these numbers are provided. These numbers will be available
to federal and state tax authorities and state personnel involved in the payment of state obligations.
THIS CONTRACT, which shall be
through its Department of
pursuant to the laws of the State of Minnesota, between the State of Minnesota, acting
IhereinaRav STATE) and City of Hutchinson
address
Soc. Sec. or MN Tax I.D. No.
pswainaHer CONTRACTORI, witrwss rth that:
Federal Employer I.D. No.
WHEREAS, the STATE,purauant to Minnesota Statutes 1978. Section 299F_46. subdivision 2
isampowaradto enter into an agreement with any county. 2 or more contiguous counties or
Atv or other municinality .and
and
WHEREAS, CONTRACTOR represants that it is duly qualified and willing to perform the services set forth herein,
NOW, THEREFORE, it is agreed:
1. CONTRACTORS OUTIES (Attach additional page if necessary). CONTRACTOR, who Is half a state amployse, shall:
1. Triannually inspect every hotel within its jurisdiction and enforce the provisions of
the Minnesota Uniform Fire Code as it applies to those foci 1ities'at no cost to the State.
2. Furnish to the State Fire Marshal, for processing and service, a copy of the inspection
report. Orders issued and exit interview.
3. Require all inspectors employed for the purposes of this contract to successfully com-
plete the State Fire Marshal's 120 hour, and /or refresher course, on the enforcement
inspection training program to be provided to the municipality at no cost.
4. Adopt ordinances establishing fire safety standards at least
equivalent to the minimum
standards established by M.S. 299F.011 and the rules promulgated thereunder, as such stat-
utes and rules are amended from time to time. The consultant may enact ordinances with
more stringent requirements.
5. Attach to the contract a certified copy of the municipality's fire ordinance and
Council resolution to enter into an agreement.
I1. CONSIDERATION AND TERMS OF PAYMENT.
A. Consideration for all services performed and goods or materials supplied by CONTRACTOR pursuant to this contract shall be
Mel by the STATE as follows:
1. Compensation N/A
2. Reimbursement for travel and subsistence erenses actually and rsacesafily incurred by CONTRACTOR performance of
this contract in an amount not to exceed N/^ dollars
is N/A ): provided, that CONTRACTOR shall be reimbursed for travel and subsistence expenses
in the same manner and in no greater amount than provided in the current "Commissioner's Plan" promulgated by the
Commissioner of Employer Relations. CONTRACTOR shall not be reimbursed for travel and subsistence expenses incurred
outside the State of Minnesota unless it has received prior written approval for such out of state travel from the STATE.
The total obligation of the STATE for all comperwation and reimbursements to CONTRACTOR shall not exceed
N/A dollars MN /A I.
S. Terms of Payment
1. Payments shall be made by the STATE promptly after CONTRACTOR'S presentation of invoices for services performed
and acceptance of such services by the STATE'S authorized agent pursuant to Clause VI. Invoices shall be submitted in a
form prescribed by the STATE and according to the following schedule:
2. (When applicable) Payments are to be made from federal funds obtablod by the STATE through Title of the
Auer of
• (Public law and amendments thereto). If at any time such
funds become unavailable, this contract shall be terminated immediately upon written notice of such fact by the STATE
to CONTRACTOR. In the event of such termination, CONTRACTOR shall be entitled to payment, determined on a pro
rata basis, for services satisfactorily performed.
c0000aa -os )anal
(wparN. saau r^j
,,� The State will discontinue inspection and enforcement actions in those facilities
overed by the Agreement. The State will provide, without cost to the Contractor,
training and consultation on problems. The State will provide, without cost to the
Contractor, consultation and advice on rules promulgated by the State which are enforced
by the Contractor.
2. The State will tri- annually review the Contractor's program to determine its continued
compliance with the Agreement. Tri- annual review criteria includes code interpretation,
enforcement procedures, inspection results and frequency, records completeness and staff
training.
3. The Agreement shall continue to be effective until terminated by either party in
accordance with Section V. If the Contractor's program is found by the State to be defi-
cient, but under conditions that do not endanger the fire safety of the community, the
State may continue the Agreement on a provisional status for a specific time period.
4. The Agreement may be amended with the mutual consent of both parties.
5. No Agreement shall
inspection or lack of
the inspection.
be effective to transfer any tort liability attributable to any
inspection from the State to the local unit contracting to perform
•
is
(612) 587 -5151
H�r�H CITY OF HUTCHINSON
i W'.AS -ACTON AVENUE WEST
j NUlCti% ^'SON'. M /NN. 55350
M E M O
DATE: August 4, 1986
TO: Mayor and City Council
FROM: Director of Engineering
RE: Faith Lutheran Church
Alley Relocation
Attached is a letter and plan of the proposed alley changes proposed by Faith
Lutheran Church.
The present utilities in alley will have to be protected by the contractor
during construction. The proposed concrete surfacing may require relocation
of some utilities or they may desire to do some work on their facilities
• before surfacing.
They should be able to provide that information to the City for the August
12th Council Meeting.
Marlow V. Priebe
Director of Engineering
MVP /pv
attachment
cc: Hutch Utilities - Rufus Alexander
Butch Wentworth
Ivan Larson
Hutchinson Telephone Company
North American Cable Television
Miller, Miller & Mac
•
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Faith Lutheran Church
?fi tvlat Strec! "cCh HutChnsnn, %lone; ors 55350 /Prone 587 -2693
The Rey. 1'hural!Skede. Pe,tnr
August 1, 1986
REQUEST TO HUTCHINSON CITY COUNCIL
FROM FAITH LUTHERAN CHURCH
The Rev, Timothy R. Malnnd, pastor
r!,.,,,,. ,ez 94o4
At the request of the building committee and the council of Faith Luth-
eran Church the following is submitted to the Hutchinson City Council
for their approval. As part of our long range parking program, we hereby
request that permission be granted for Faith Lutheran to resurface the
alley between Hassan and Main from our north boundary going south to the
sidewalk with five inch concrete. We also propose to extend the ped-
estrian walkways and entrance eight feet from the existing entrance with
sidewalks tapering as indicated on the drawing.
We submit this proposal in the interest of safety and expediency. Our
one year of use has raised questions as to the safety of people coming
in and out of church with the situation the way it is now.
Your positive consideration in this matter would be appreciated.
Sincerely,
Thor Skeie, Senior Pastor
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(612) 587 -5151
yv�tH' CITY OF HUTCHINSON
�3: WASHINGTON AVENUE WEST
-UTCHYN50P,4 MINN, 55350
AUGUST B, 1966
TO: MAYOR & CITY COUNCIL
--------------------------------------------------------------
FROM: KEN MERRILL, FINANCE DIRECTOR
-------------------------------------------------------------
SUBJECT: AMENDING FEDERAL REVENUE SHARING BUDGET
---------------------------- ----- ----------- ---- -- - -- - ---
Our budget for Federal Revenue Sharing presently calls for $200,000
of funds for the Police facility. I would propose amending the budget
and setting all Federal Revenue Sharing funds for the purpose of public
safety in the General Fund. Doing this would serve two puposes.
First we free up funds from the general fund which would than be
• available for the police facility. We have planned on making some funds
available from the general fund for the police facility. Second the
funds from Federal Revenue Sharing if used in the general fund would not
require any special guidlines. If Federal Revenue Sharing is used for
constrution all labor must meet the Davis Bacon Act requirements. Davis
Bacon means possilbe higher labor costs plus additional monitoring
requirements by the city.
It would be proposed to amend the Federal Revenue Sharing
Budget to have all funds earned and those yet to be received
designated for Public Safety in the General Fund. The amount estimated
by the time the last payment is recieved in October with interest
earnings is $555,000.
If the council agrees with this amendment a public hearing would
be necessary for public review and comment of this amendment. A hearing
at the next council meeting, August 26,is sugguested.
`J
• CITY OF HUTCHINSON
PROPOSED 1986 FEDERAL REVENUE SHARING BUDGET
REVENUES
FUND BALANCE 12/31/85 $378,150
ENTITLEMENT 17 156,844
INTEREST 20.000
TOTAL REVENUES $554,994
EXPEDITURES
1986 PUBLIC SAFETY EXPEDITURE - WAGES
TOTAL EXPEDITURES
•
$554,994
$554,994
•
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9t at c of lllllcgotaf L41
c0vxTy 0F.__A,9c Z
To the ............ the......... ... zf._,J ............ of .......
.......................... W .................. .......
.State of brinn ta,
hardT UPPI.--for a Ursrus for the term of.�
fam. to ssU
At Retail Only, Non g Malt Liquom
w the same are defined by 74W for conoumption 'W", that
127, C,., �17
at wMah plate, satd appucant—Dperste—ow business
and to that and "Precent --and state—ze /allows.
That said the United Stale; of jwd moral oharaoUr
and repute; and ha._.-aftalned the ago of 91 years; that... ---- - -- pmPridar —xf the
establishment for which the Ucense auMbs lsevrd it this &PPIW"ion U framed..
That na manufacturer of such w Ixtavicatinj malt liquors lee any ownership, in while ar in part,
in said buimm, of said applicami_ar any Wereat therein,
That said application pursuant and subject to all aw lazve of the State of
AfLnnesofa and the ordinances and refulatiawse of sold
appl4sablo thersto, which are hereby made a part Iscreof, and hereby ajrs to observe and obey the
'C'CAS7
z 4 _,4t
4ft44lFf "-*-War Of PAZ—" d"�_ A
Za*h appliewd further statea that he is not row the Ao of, no'1ws he made Q lieation for,
does he tnlw&d to make appUcatim for a Federal Retail Deakee Spectat tax stamp for the sale of
1.larkafixf liquor-
Dated
.dppU.aM_
P. O. Jddress
•
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REGULAR COUNCIL MEETING
WATER & SEWER FUND
*U.S. Postmaster
postage for water bills
*Sun Life of Canada
August dental ins.
Dave Ladd
%safety boots
Bradley Deleeuw
survey water meters
Russell Jonas
survey water meters
Donohue & Associates
professional fees
Randy DeVries
NWOA Conference expenses
Ag Systems Inc.
supplies
Crow Chemical
chemicals
Central Garage
June repair jobs
Coast to Coast
supplies
Commissioner of Revenue
sales tax
Electro Watchman
quarterly alarm charges
Schools Ins. Fund
August LTD ins.
Fadden Pump Co.
parts
Farm & Home
supplies
Floor Cara Supply
cleaning supplies
GTC auto parts
parts
G & K Services
uniform rental
Hutchinson Coop
gasoline
Hutch Iron & Metal
supplies
Hutch Utilities
electricity
Hutch Wholesale
parts
Jerabek Machine Shop
repairs
Johnson Super Valu
supplies
Junker Sanitation
refuse charges
Juul Contracting
repairs
L & P Supply
oil
Logis
computer charges
Mn. Mutual Life Ins.
August life ins.
McLeod Co. Sanitary Landfill
July dumping charges
Mn Valley Testing Lab
testing
Power Process Equipment
repairs
Quades
equipment and parts
Simonson Lbr. Co.
supplies
PERA
contribution
CENTRAL GARAGE FUND
*Sun Life of Canada
August dental ins.
General Motors Corp.
parts
Iten Chev. Co.
parts
Brandon Tire Center
parts & repairs
Coast to Coast
supplies
Crow River Glass Co.
repairs
Dostal & Oleson Oil
solvent
Schools Ins. Fund
August LTD ins.
Farm & Home
supplies
GTC auto parts
parts
Hutch Wholesale
parts
August 12, 1986
$155.10
146.61
30.00
45.10
30.14
20,456.55
212.09
18.00
49.75
101.80
72.64
915.95
701.82
48.81
179.32
72.68
137.95
2.53
151.80
502.84
21.45
11,128.82
8.65
747.70
31.20
27,462.50
197.15
5.50
524.02
48.67
47.60
87.50
545.51
5603.65
3.58
249.29
$70,744.27
$ 22.67
206.25
28.91
347.54
16.55
10.00
30.75
6.79
5.04
881.07
416.42
11-a
-2-
Jerabek Machine Shop
parts
• MTI
parts and repairs
Mn. Mutual Life Ins.
august. Life ins.
Old Dominion Brush
parts
Plowmans Inc.
repairs & parts
PERA
contribution
Schmeling Oil
oil
Sorenson Farm Supply
parts
Swanke Motors
parts
Town & Country Tire
repairs
Wigen Chevrolet.Co.
parts
Wacker Implement
parts
GENERAL FUND
*Sun Life of Canada
*Dept. of Natural Resources
*Dept. of Natural Resources
*SPark O Matic Corp
*Dept. Of Natural Resources
*Dept. of Natural Resources
Doug Meier
August dental ins.
off road veh reg. fees
boat registration fees
repairs of AM /FM radio
boat registration fees
snowmowobile reg. fees
coffee & trip expense
• Charlene Rannow,
trip refund
Elsa Young
trip refund
Nathan Lieberg
umpire
Tony VanDemark
umpire
Steve Crosby
umpire
Tara Bagne
umpire
Becky Leske
umpire
Michelle Retzlaff
umpire
Jodi Galles
umpire
Tim Krasen
refund diving class
Sandra Bjerkelund
refund diving class
Evelyn Bahr
refund swimming
LeAnn Mullan
refund swimming
Robert Wohlford
refund swimming
Stacy Saloum
refund basketball
Timothy Anderson
Apple River refund
Agnes Bonnema
Apple River refund
Marcy Breuer
Apple River refund
Bob Ericson
Apple River refund
Judy Reid
Apple River refund
Betty Ruskamp
Apple River refund
Cort Viesse] man
Apple River refund
Jeff Buboltz
safety boots
Debbie Deutsch
deposition
James Hamilton
refund gas key
Larry Karg
trip expenses
• Stephen Olson
regional seminar
Willard Pellinen
land survey -new police
Evelyn Kruse
swimming refund
Becky Walradth
swimming refund
Bette DeWitte
swimming refund
station
$ 3.50
636.13
6.51
287.96
91.90
42.91
199.62
69.00
15.88
108.50
1.46
47.50
3,482.86
$1716.96
18.00
25.00
15.00
39.00
36.00
18.96
6.00
6.00
1310.00
7.00
24.50
10.50
66.50
21.00
66.50
20.00
10.00
10.00
10.00
10.00
5.00
7.00
7.00
7.00
7.00
7.00
14.00
7.00
30.00
182.64
30.00
7.60
45.91
165.00
6.00
12.00
12.00
_3_
Roland Knudson swimming refund $ 10.00
• Barb Barclay
swimming refund
10.00
Norman Ponsford
refund recording fee
10.00
Lori Adamietz
notary fee & uniform pants
30.00
Nancy Buss
notary fee recording
5.00
Hansen Gravel Inc.
rock
25.00
Land Care Equipment
parts
261.80
Mn.Elevator Inc.
elevator maintenance
53.00
State of Mn.
notary public laws
5.30
Am. Forestry Assn.
membership dues
24.00
Clareys Safety Equipment
equipm,ent
327.50
lst National Bank
assessment refund
6.00
Franklin Printing
20 receipt books
143.34
Farm Plan Corp.
parts
63.00
Fire Dept. Relief Assn.
budget from city
6500.00
Jayco Products Co.
airport gasoline
4302.41
Hutchmobile
1 book tickets
15.00
Hutch Bus Lines
chartered bus
195.00
Jims Garden Service
mowing weeds
1020.00
Linder Bus Co.
bus rental
1115.62
Marks TV Service
repairs
10.00
Mn. CLE
3 registration fees
480.00
Midwest Video Plus
supplies
6.00
Midwest Fire Pump Repair
repacking pump
158.50
National Police Supply
supplies
53.50
Ottos Tree Service
stump removal
424.00
Padelford Boat Co.
46 tickets
207.00
• Pizza Hut
food
67.39
Renville Cc Auditor
plat book
18.00
Superior Signal Co.
supplies
67.87
Stadiums Unlimited Inc.
equipment
987.00
Sports Technology Inc.
3 basket racks
450.00
7 West Wash & Dry
washing towels
25.85
Trautmans Lawn Service
fertilizer Tarton Park
140.00
Transport Clearings
freight charges
32.30
Victorian Inn
chamber mixer
45.00
Walking Billboards
tee shirts
327.20
Witte Sod
sod
223.00
Allen Office
supplies
39.87
American Bakeries
buns
57.17
Atkinson Blacktop
street materials
1312.65
Big Bear
supplies
91.03
Brunner Sales
3 bag salts
56.16
Brinkman Studio
supplies
14.29
Bullseye Reloading
equipment
192.00
Browns Greenhouse
supplies
35.55
Bennett Office SUpplies
supplies for copier
100.75
John Bernhagen
Aug. compensation
1662.50
Bryan Rock Products
rock
1394.75
Ben Franklin STore
recreation supplies
10.91
Cash Wise
food supplies
547.96
Central Garage
June repair jobs
7984.07
• Clarke Outdoor Spraying
chemicals
1815.00
Carr Flowers
funerals
35.00
Central Mn. Comm. Inc.
repairs
312.64
Crow River Vet Clinic
boarding dogs
234.00
-4-
Coast to Coast
supplies
$232.35
.
C oca Cola Bottling
supplies
1899.00
Chamber of Commerce
rental
159.87
Copy Equipment Inc.
supplies
36.73
Co. Treasurer
dl fees
:.143.00
Chas Bailly & Co.
audit fees
2250.00
Culligan Water Cond.
salt and rental
40.50
Co. Recorder
recording use permits
10.00
Dostal & Oleson Oil
oil
10.25
Earl F. Anderson & Assn.
signs
441.23
Erickson
supplies
5.67
Erickson & Templin
clean out ditch
5500.00
Ed Davis Bus Machines
supplies
179.10
Schools Ins. Fund
August LTD ins.
602.12
Farm & Home
supplies
284.77
Farmers Elevator
chemicals
166.35
Feed Rite Controls Inc.
chemicals
263.82
Felskas Auto Machine
repairs
1260.21
Floor Care Supply
cleaning supplies
873.68
Forbes Auto Store
suppies
3.50
GTC Auto Parts
supplies
33.91
Fitzloff Hardware
supplies & air conditioner
664.10
Gopher Sign Co.
signs
684.70
Great Plains
supplies
145.73
G F Nemitz Sons
glass
15.60
G & K Services
uniform rental
611.89
•
HAVTI
work study students
448.78
Hager Jewelry
plaque
9.34
Hutchinson Coop
gasoline
3660.23
Henry's Candy Co.
supplies
2431.44
Home Bakery
supplies
9.05
Hutch Drug
supplies
12.34
Hutch Com. Hospital
laundry
4.05
Hutch Iron & Metal
supplies
7.28
Hutch Landscaping
edging
15.00
Hutch Leader
legal ads
611.63
Hutch Utilities
electricity
9122.53
Hutch Utilities
lamps,cells & mercury lamps
628.30
Hutch Wholesale
supplies
27.51
Hutch Fire & Safety
maintenance
281.50
Hutch Schwinn Cyclery
bike repair
7.69
School Dist. 423
resurface tennis courts
3084.00
Ink SPots
printing
44.50
Jahnkes Red Owl
supplies
62.80
Johnsons Super Value
supplies
75.93
Juul Contracting
supplies
326.00
Joes Sport Shop
trophies
868.00
Joes Sport Shop
ribbons
397.24
K Mart
equipment
83.45
Kokesh
supplies
31.41
Krasen Plbg. & Htg.
repairs
229.77
•
L & P Supply
repairs
44.45
L N Sickels
street materials
627.00
Logis
computer charges
3844.66
Mn. Mutual Life Ins.
Aug. life ins.
497.24
Mn. Sports Federation
supplies
146.85
MFS
entry fees
80.00
135,541.29
•
-5-
Mankato Mobile Radio
repairs
$ 52.21
Mankato Bus. Products
copy mainteance
35.00
.
Mini Biff
rental unit
55.00
McLeod Coop Power
electricity
181.95
Midland Products Co.
supplies
290.08
Midwest Bus. Products
office supplies
522.10
McGarvey Coffee Inc.
coffee
99.60
North Star Risk Services
bond
3014.00
Plaza Hardware
supplies
250.76
Pikal Music Store
equipment
1760.00
QUades
repairs
288.12
Rannow Electric
service call
31.00
Rockmount Research
supplies
119.58
St. Paul Book & Stationery
office supplies
253.16
Shopko
supplies
89.67
Simonson Lbr Co.
supplies
49.65
State of Mn.
trial subscription
40.00
PERA
contribution
3856.00
James Schaefer
half August
1001.00
Town & Country Tire
repairs
4.00
Tri Country Water Cond.
rental & salt
40.30
Tombstone Pizza
supplies
42.00
United Bldg. Centers
supplies
267.87
Viking Signs
signs
18.12
XeroxCorporation
contract payments
476.12
Wm. Mueller & Sons
street materials
6093.50
LEague of Mn. Cities Ins. TRust
workers comp. ins.
37,247.50
•
GFOA Carreer Development Center
seminars
385.00
135,541.29
•
•
•
BOND FUNDS
Bonds of 1986
Wm Mueller & Sons
Atkinson Blacktop
Juul Contracting
Erickson & Templin
Hutch Utilities
1981 Parking Bonds
J. W. Hanson Construction
1980 Tax Increment Const. Bonds
Erickson & Templin
Bonds of 1985
Juul Contracting
Atkinson Blacktop
Library Construction Bonds
Hager Jewelry
Pool & Recreation Const. Bds
Hauensteen & Burmeister
construction costs 69,403.46
construction costs 58,312.24
construction costs 62,801.25
construction costs 38,003.66
3 lite standards 1,052.27
229,572.88
construction costs 3399.81
construction costs
construction costs
construction costs
2 signs
final billing
4707.29
10,960.92
266.27
11,227.19
17.20
4500 .00
WHU7 (612) 587- 5151�0b 74, o
ITY O F HUTCHINSON �ui1 WASHINGTON AVENUE WEST N RECEIVED
CHINSON, MINN. 55350
July 25, 1986
FOR YOUR INFORMATION
Mayor Paul Ackland
and Members of the City Council
RE: ROBERT MCGEE VS. CITY OF HUTCHINSON
Dear Mayor Ackland:
On Thursday, July 24, 1986 a jury trial was held in
the above - captioned matter. Jury selection was completed by
10:30 and opening arguments completed by 11:00. Mr. McGee
testified on his own behalf while City Administrator Gary
Plotz testified on behalf of Hutchinson. Attorney Angelo
Juliane representing Junker Sanitary Service, Inc. called
• Mr. Paul Albrecht and Mr. Ricky Junker to testify on behalf of
Junker Sanitary Service. Testimony was completed by 3:00 at
which time several motions were presented to the Court and
jury instructions were prepared. Closing arguments were made
and jury instructions given with the jury retiring for
deliberation at 4:30. The jury was asked to determine whether
the city of Hutchinson had improperly charged Mr. McGee a
commercial rate contrary to its ordinances and state statutes.
If the jury found that the city had acted or charged
improperly, it would ask to determine whether Junker Sanitary
Service was obligated to repay to the City funds it had
collected from Robert McGee on Junker Sanitary Services'
behalf. Deducting time for supper the jury deliberated
approximately two and one -half hours and reached a decision at
8:00 p.m. The jury determined that the City of Hutchinson had
not improperly billed Mr. McGee a commercial rate during any
of the time frame in question and therefore no monies was owed
by either the municipality or Junker Sanitary Service, Inc. to
Mr. McGee.
Sincerely yours,
CITY OF HUTCHINSON
Bye ;nr 45" �.
• James H. Schaefer
Hutchinson City Attorney
JHS:dlp
A R`
w
CONSTRUCTION • ANALYSIS AND MANAGEMENT INPIRPORATED
7401 CENTRAL AVENUE NORTH EAST • MINNEAPOLIS t.4INNESOTA 55432
M E M O R A N D U M �U rC5
SUBJECT: MEETING AUGUST 4, 1986
HUTCHINSON POLICE STATION Q`
FROM: CONSTRUCTION ANALYSIS AND MANAGEMENT, INC.
Duane Warren
ATTENDING: John Wolf - Thorbeck & Lambert, Inc.
Paul Emmons - Thorbeck & Lambert, Inc.
Vergil Florhaug - CAM
Duane Warren - CAM
DATE: August 5, 1986
CC: BUILDING COMMITTEE MEMBERS
I ' A team meeting was held between the Architects and Construction
Managers to review and update the conceptual cost estimates based
• on the most recently available plans.
The base line cost which were used relate to the CAM budget report
dated June 5, 1986, and appear to reflect a slight reduction in
costs per square foot in three of the nine building components considered
in this report. Total square footage owever, ave increase s ightly
which results in a potential increase to the overall construction
budget from $821,000 to $910,000.
•
The Architect and Construction Manager feel that Owner input is
imperative at this time to determine if minor modifications are
required or if working drawings should proceed without further modifications.
A tentative meeting was scheduled for Owner input on Wednesday,
August 6, at 3 p.m. CAM will confirm meeting.
END OF MEMO
ll TELEPHONE (612) 786 -7151
A
i
CC
!d'2' 5E7 -5151
I T Y OF HUTCHINSON
- 7 4l itiZ7 ST.
M E M o FOR YOUR INFORMATION
DATE: July 28, 1986
TO: Mayor and City Council
FROM: Homer Pittman, Building Official
RE: Handicapped Access to Equipment within Public Premise
In response to a complaint received by Alderman Mikulecky regarding the eye
examination equipment at the Motor Vehicle Department, the Minnesota State
Council for the Handicapped has informed me that, if this is a public service
offered to the public at the local level for the state, it must be accessible
to the handicapped.
. I explained to the Council for the Handicapped, that this machine is heavy,
delicate and expensive equipment, and at the present time, we do not have
available space where it can sit and not be played with by children.
I, also, explained to them that the Motor Vehicle Department would be moving
and at that time, there would then be a place to put the machine so as to be
accessible to the handicapped and secure so that it couldn't be played with.
This would be acceptable, as per attached note.
HP /pv
attachment
•
Homer Pittman
Building Official
Public Services Provision
The second provision of the 1983 Disability
Amendments covers Public 'Services. These re-
quirements became effective December 7, 1983
unless architectural modifications were needed,
and then the effective date is June 7, 1985.
A public service is a service offered to the public
by governmental agencies or others operating on
the government's behalf at the state or local level.
Public services are usually supported by tax dollars.
Public services must not be confused with public ac-
commodations which are privately -owned busi-
nesses and services such as restaurants, theaters,
stores or amusement parks and are usually oper-
ated "for profit .°
The 1983 amendments require a public service
to ensure physical and program access to qualified
disabled people unless providing that access would
impose an undue hardship on its operation.
0
0
Z
•
•
C�
MICKEISON MEDIA, INC.
1302 OSAGE AVE. • P.O. BOX 6399 • SANTA FE, NM 87502 • (505) 988 -9841
1�0�10111213/q�s
July 11, 1986 Cn ( 19 6
tip
6
`moo
�6�
City Of Hutchinson
Hutchinson, MN 55350
Dear Sirs:
FOR YOUR INF�1? 01 T10N
Mickelson Media, Inc. owned and operated the Hutchinson cable television
system from May, 1980 to July, 1984.
In a recent review of the program utilized to compute the franchise fees
to the City of Hutchinson, we noted that franchise fees were not properly
calculated in past years. "Gross receipts" was calculated based on only
a portion of the pay service revenues.
Therefore, we have re- calculated the franchise fees for the period from
1979 through December 31, 1985. The amount of franchise fees due you
is $4,201.00 plus accrued interest of $1,043.80 calculated at an interest
rate of 12% compounded quarterly. Enclosed please find a check for
$5,244.80.
At the beginning of this year, we corrected the computer program for
payments made subsequent to December 31, 1985.
Please feel free to contact me at (505) 988 -9841 should you have any
questions regarding this matter.
Yours truly �%
ary L. s /`
ice Pre i nt Finance
GL W/s
Enclosure
0
•
•
i
(612) 587.5151
�irrry f CITY OF HUTCHINSON
37 V✓ASHINGT ON AVENUE WEST
Hv`CHiP N, ti91NN. 55350
August 8, 1986
M E M O R A N D U M
• n •• u • •
•• 1 •
�•. to • � _ •
Section 2 (see attached) of Resolution 6500 requires notice to the
City Council on who is the designee(s) authorized to handle personnel
records.
In the past and by virtue of job descriptions provided over the
years, the designees in addition to myself are:
Hazel Sitz
Joleen Runke
This notice is only to confirm once again (per council resolution)
who is responsible to handle personnel records.
CITY ATTORNEY'S OPINION
In response to Attorney James Schaefer's summary of the Data Practices
Act (page 4), I report the following:
1. The Council has designated the Responsible Authority, namely
the City Administrator (Resolution 6500, March 25, 1980).
2. Storage of personnel data is designated in the city vault.
3. To our knowledge all personnel records /data have been requested
to be turned over to the Personnel Coordinator.
4. Limited access has been established, per state statutes, by
limiting access to the responsible authority, plus designees listed
above.
CITY ATTORNEY'S RECCPRE2IDA7'ION
Pursuant to paragraph 1 on the City Attorney's rem of August 6, 1986,
I have requested the Personnel Coordinator to delineate the information in
the employee files by "category ", as to meet any and all requirements of
the Data Practices Act.
RESOLUTION NO. 6500
RESOLUTION APPOINTING ADMINISTRATIVE ASSISTANT AS RESPONSIBLE AUTHORITY
UM')ER TFF 'fI`:NESOTA GO%rER.4.4ENT DATA PRACTICES ACT
. IVIiEREAS, the Minnesota Government Data
Practices Act, Minnesota Statutes, Sections 15.1611
to 15.1698 as amended, requires that this city
appoint one person as the Responsible Authority
to administer the requirements for collection,
storage, use and dissemination of data on indivi-
duals, government data, and summary data, within
this city and,
111HEREAS the city council is concerned with
lic. Photograph,c, photostatic, microphotogra-
phic, o• microfilmed records shall be ccnsi d
as accessible for convenient use regardlewf
p the size of these records.
x b. The Responsible Authority shall cs-
tzblish proccdures to insure that requests for
V ,b government data are received and complied
4(4' %0 with in an appropriate and prompt manner.
the responsible use of city data znd wishes to
`b e. The Responsible Authority or deli nee
satisfy this concern by immediately appointing an
V
shall, upon request by any person, elmit t t
administratively qualified Responsible Authority
Ni
Bison to ins�'pe�-ct and copy government data
as required under the Act and assigning duties
ur,ng t e no mal business hours of the city
to that person;
and at places provided by the Responsible
Authority, and -if the person requests, that per -
NOW THEREFORE, BE IT RESOLVED BY
son shall be informed of the data's meaning.
A11NNE50TA:
THE CITY COUNCILrE�
The Responsible Authority or designee shall
,
provide copies of government data upon re-
utchinso
f. The city council cle ,nhlinnesota,
quest. The Responsible Authority or designee
appoints Adm. Assns the Responsible Authority
shall require the requesting person to pay the
for the purposes of meeting all requirements of the
Np
actual cost "of making, certifying and compiling
Minnesota Government Data Practices Act, Afinne-
�l
the copies. If the Responsible Authority or
sota Statutes, Section 15.1611 through 15.1698,
designee is not able to provide copies at the
as amended. (Note: an individual must be ap-
;e
time a request is made, the Responsible Auth-
pointed, rather than designating this duty to an
!r )
ority or designee shall supply copies as sown s
If the Responsible -
office. If a different person is appointed later as
It
reasonably possible.
the . Responsible Authority, this portion of the
V7.411- ority or designee determines that the requested
resolution must be amended to indicate the name
government data is classified so as to deny the
of the new Responsible Authority.)
requesting person access, the Responsible Auth-
.y.
ority or designee shall so inform the requesting
2. The Responsible Authority may designate
4KI
person orally at the time of the request, and in
a city employee or employees to assist in the ad-
writing as soon thereafter as possible, and shall
ministration and enforcement of the duties of the
cite the statute, temporary, classification, or
Responsible Authority and to be in charge of in-
federal law upon which the determination is
dividual files or systems containing government
made.
data and to receive and comply with requests for
government data. If the Responsible Authority
d. The Responsible Authority shall pre-
appoints a designee or designees this appoin -
pare a public document containing his name,
Intent must be in writing, and the city councils -all
title and address, and a description of etch type
be provided a copy of the appointment. 1 destg-
of record, file, or process relating to private or
—�
nees are appointed, the Responsr a Authority
confdentia! data on individuals tetam e y
sahll instruct the designees in the requirements
the crt� )��ts used to collect private and
of administering and enforcing the Minnesota
confidential data shall be included in this docq-
Government Data Practices Act. (Note- this
me_nt. The Responsible Authority shall update
is permitted under M -S. 15.1621,Subd.2.)
the public document annually and make any
changes necessary to maintain the accuracy of
3. The duties of the Responsible Authority
the document.
and designees are as follows:
C. The Responsible Authority shall b-
a. The ''- sponsible Authority shall keep
fish procedures to assure that all data Jodi -
records conta;rri,to government data in such an
viduals is activate, complete, and current for
arrangement and condition as to make them
the purposes for which it was collected; and
easily accessible for convenient use by the pub-
establish appropriate security safe wards for
`data
all records .contain:no on individuals.
e�
k
f. The P.csp onssble Authority or designee
shall prepare summary data from private or con -
fidcntial data on individuals u on the t_ request
of any person, provided that the request is to
writing and the cost of preparing the summary
data is borne by the requesting person. The Res-
ponsible Authority may delegate the power to
prepare summary data to the administrative
officer responsible for any central repository of
summary data; or to a person outside of the
city if the person, in writing, sets forth his
purpose and agrees not to disclose, and the
Responsible Authority reasonably determines
that the access will not cc.mpromise private or
confidential data on individuals.
�1 g. The Responsible Authority shall pre-
pare a public document setting forth the rights
v(` of the data subject pursuant to the Minnesota
�` \\ Government Data Practices Act and the specific
�t' v procedures in effect in the city for access by
�V the data subjects to 9ublic or private data on
f� individuals_
" al
L�
•O�
0r
•
h. The Responsible Authority or designee
shall allow another Responsible Authority or
designee access to data classified as not public
only when the access is authorzed or required
by statute or federal law. The Responsible Auth-
ority or designee when supplying government
data under this provision may require the re-
questing Responsible Authority to pay the ac-
tual cost of supplying the data.
L The Responsible Authority shall, when
appropriate, apply to the Commissioner of
Administration for permission to classify tem-
porarily data or types of data on individuals
as private or confidential, or data not on in-
dividuals as non - public, on a temporary basis
until a proposed statute can be acted _upon
by the Legislature.
j. Upon request to the Responsible
Authority, or designee, any individual must
be informed whether he is the subject of stored
data on individuals, and whether it is classified
as public, private or confidential- Upon further
rc uest, the individual who is the *subject of
s�pr4ate data on individuals shall be shown
the data without any charge to him and, if he
desires, shall be informed of the content and
meaning of that data. The Responsible Auiho-
city or designee shall provide copies of the pri.
vale data upon request by the individual subject
of the data, and the cost of providing copies
shall be borne by the individual. The Responsi-
ble Authority or designee shall comply imme-
diately, if possible, with any request made by
an individual under this paragraph, or within five
days of the date of the request, excluding
Saturdays, Sundays and legal holidays, if im-
mediate compliance is not possible. If the Res-
ponsible Authority or designee cannot comply
with the request within that time, he shall so
inform the individual, and may have an addition-
al five days within which to comply with the
request, excluding Saturdays, Sunday and legal .
holidays.
k. If an individual contests the accuracy
vor com etas of ublic private con-
eC__ern'1ng__FMmseIf, and notifies in writing e
,
Responsible Authori descr—tlb—ingtive nature of
tt rye d11! reement, the Responsible Authority
shall within thirty days either correct the data
found to be inaccurate or incomplete and
attempt to notify past recipients of inaccurate
or incomplete data, including recipients named
by the individual; or notify the individual that
the Responsible Authority believes the data to
be correct. Data which is in dispute shall be dis-
closed only if the individual's statement of dis-
agreement is included with the disclosed data.
4. This resolution implementing the Minnesota
Government Data Practices Act shall remain in
force and effect until modified by the city council.
Adopted by the council of the city of Hutchins
this 25th day March ; 19 80
Mayor
C erk �)
(612) 587 -5151
CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
August 6, 1986 �L 1
Mayor Paul Ackland
HUTCHINSON CITY HALL
37 Washington Avenue West
Hutchinson, MN 55350
RE: PERSONNEL DATA STORAGE
Dear Mayor Ackland:
Under Minnesota Statutes Chapter 13, commonly called
the Minnesota Government Data Practices Act, all data
collected, created, received, maintained or disseminated by •
any state agency or political subdivision must be made
accessible to the public unless the data is classified as
non - accessible. in order to determine what data is accessible
six general categories of data have been created by that act.
Data on individuals is broken down into Public Data, Private
Data, and Confidential Data. Data not on individuals is
broken down into Public Data, Non-public ua a—,ana Protected
Non -P i� All data maintained b the Feiaci alit must
be cate prize in one of these areas an eac acea as
separate rules ana regulations or is dissemination and
accessibility.
The act places the duties of implementing
dissemination and collection procedures and the maintenance of
government data upon the city's "responsible authority ". As
defined in MS 13.02 Subd. 16 the "responsible authority in any
political subdivision means the individual designated by the
governing body of that political subdivision and the
individual responsible for the collection, use, and
dissemination of any set of data on individuals, government
data, or summary data, unless otherwise provided by state
law." Since the City Council for the City of Hutchinson is
the governing body of the municipality, it has the authority
to appoint a "responsible authority" whose duties it shall be
NN M, 7 2- V 1 D •
►2tso
• Mayor Paul Ackland
August 6, 1986
Page Two
to implement the requirements of the Government Data Practices
Act.
Section 13.03 Subd. 1 requires the responsible
authority to "keep records containing government data in such
an arrangement and condition and to make them easily
accessible for convenient use." Section 13.05 Subd. 5
requires the responsible authority to "establish procedures to
assure that all data on individuals is accurate, complete, and
current for the purposes for which it was collected" and
"establish appropriate security safe guards for all records
containing data on individuals." In establishing these
procedures Section 13.03 Subd. 2 provides, "A responsible
auth�oritmay designate one or more designees." It is assumed
t amt sucfi— designees may assist a rfF�ible authority in
the implementation of this program on a day -to -day basis.
p Section 13.43 of the Government Data Practices Act
specifically deals with Personnel Data. Subdivision 1 of that
• Section defines personnel data as "data on individuals
collected because the individual is or was an employee of or
an applicant for employment by, performed services on a
voluntary basis, or acts as an independent contractor with a
A
so
State agency, state -wide system or political subdivision or is
s a member of an advisory board or commission." This definition
clearly is broad enough to encompass all materials which a
municipality may store in its standard personnel files.
Subdivision 2 of that section lists various items of personnel
data which is public, that is, which may be made available to
any member of the public upon proper request. Subdivision 4
provides that all other personnel data is private data on
individuals.
It is clear that personnel data is subject to the
requirements and regulations of the Government Data Practices
Act and therefore falls under the jurisdiction of the
individual appointed as responsible authority by the City
Council. All personnel records would come under the
jurisdiction of the responsible authority and it would be his
duty to insure that access to the public for public
information was easily accessible for convenient use while
assuring that all non - public data is protected from
unauthorized dissemination by appropriate security safeguards.
When dealing with personnel data of any employee, it
• must be remembered that all private data on that employee is
Mayor Paul Ackland
August 6, 1986
Page Three
�0 ,! Oaccessible only to the individual subject of that data and to
� `D those other munici al em to ees whose work asst nment
reasonably require access to t e a a. This restriction to
those whose work assignment re-5-3-3733=7 requires access to the
data is imposed by the rules promulgated by Commissioner of
the Department of Administration, 1205.0400 Subd. 2. This
requires the responsible authority to make a determination as
to those individuals whose work assignments reasonably require
access to private data on an individual that may be stored in
that individuals personnel file and to limit access to such
personnel file to only those individuals.
A question has been raised concerning the storage and
maintenance of police department personnel records. Several
characteristics unique to police department personnel is
police employee's special cause for concern. First, in order
to obtain their license as police officers all officers must
take part in psychological testing. The results and
interpretation of those psychological tests become part o e
police em to eews ersonner rile. nucn psycnoio9icax cescing
is no require o any otner municipal employee. Since the
results of those tests may be subject to various
interpretations, unauthorized dissemination poses a threat to
police officers not generally faced by other municipal
employees.
Second, because of the nature of police employment
complaints against police officers filed by citizens, other
officers, superiors or employers may subject the officer to
individual liability as a result of his actions. Although
other employees may face individual liability, such an action
would be extremely rare while an action seeking personnel
liability on a police officer's part is quite common. Thus,
any investigation conducted internally by the police
department is extremely sensitive. It is generally held that
while an internal investigation is going on, documents and
data gathered need not be placed in the employee's personnel
file. When an investigation has been completed, all such data
should a aced rn the em oyee's personne i e. n y ffie
tinal disposition of any discipiinary action an supporting
documentation becomes public and all other internal affairs
investigation data remaining private. Again, since this
PJ
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Mayor Paul Ackland
August 61 1986
Page Four
information is extremely sensitive, individual police officers
have a legitimate interest in maintaining security on their
personnel file that may exceed the interest any other
municipal employee may have in the protection of unauthorized
dissemination of private data.
To summarize, it is my opinion that the municipality
may:
1) Desi nate its responsible authority and his designees as
t o agents who shall ave responsibility for gathering,
storing and disseminating all personnel data;
2) Designate one or more particular locations for the storage
of all personnel data;
3) Require all personnel data with the exception of on -going
internal affairs investigations be placed in an employee's
. personnel data file;
4) Limit access to employee enel files to those whose
worTc assignment or dutiesreasona y require access or to
the subject of the files. 10A50)0AVI
If there is any question concerning accessibility to
the file or the adequacy of the existing security safeguards,
I would suggest that the municipality discuss this matter
directly with its current responsible authority. It may be
advisable for the municipality to discuss or review its
procedures in relation to the gathering, storing and
disseminating of personnel data with either the League of
Minnesota Cities or the Data Privacy Division of the State
Department of Administration. Either of these organizations
could make a determination as to the adequacy of our current
security safeguards and procedures and perhaps offer
suggestions as to improvements.
Sincerely yours,
CITY OF HUTCHINSON
Bye 2'e4rL James s H.
Hutchinson City Attorney
JHS:dlp
GOPHER ENGINEERING, INC.
ENGINEERING CONSULTANTS, LAND SURVEYING
B7 PAISLEY LANE J)
1
DIINNEAPOL[B. YIIVRES(Y!'A 66{YY 1 �j
:rAVG � m
9I961dOD68 RE�F,t'tFFD: ti
8 -21-86 �/
�I Gary Plotz, City Admi_zistrator �CZ9ZyL'
Mr. Marlowe Priebe, City Engineer
City of _?atchinson
37 Washington Ave West
liutc'.inson, FLsiesota 55350 � y/1/�R IU'OR��TIoN
REt Elevator & Connector Tracks VVVV
Hutchingson, Minnesota ,M
Referring to the above project, Railroad Services should comp *ete
their work this week.
Arch street crossing has been surfaced and signs installed, and I
presume the City will arrange to do whatever work they deem necessary
to the street approaches to the track.
i
•.sak, P. .
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4
(612) 587.5151
F CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
August 8, l ^86
Duane Warren
Construction Analysis and Management Inc.
7401 Central Avenue Northeast
Minneapolis, MN 55432
Dear Mr. Warren:
FOR YOUR INFORMATION
In reference to your Memorandum dated August 5, 1986 on the
subject of the August 4, 1986 meeting concerning the Hutchinson
Police Station:
In the second paragraph, you state that there appears to be a
slight reduction in costs per square foot in three of the nine
building oaaponents considered in the June 5 budget report.
Please itemize the costs of the nine building canponents for
• the information of the City of Hutchinson.
Your response to this request is much appreciated.
Sincerely,
CITY OF HOZCHINSON
i%e -
otz
City Administrator
copy: Building Committee Members
/hs
1
��
��\� VRNn^ ��OR80AT���h�
K��^�v.�^� INFORMATION
..
TO: Gary Plotz, City Administrator ^
FROM: Dick Burgart, Chairman of Building Committee
Dear Gary:
Although the enclosed copy of the June 5, 1986, memo frnm
CAM does not provide the changes in the nine building
components, it does list the original cost estimates and
provides for the definition of the nine areas.
Perhaps it will be of some help"
ljz-�
ryAWA
•
CONSTRUCTION . ANALYSIS AND MANAGEMENT INCORPORATED
7401 CENTRAL AVENUE NORTH EAST • MINNEAPOLIS • MINNESOTA 55432
TO: ALL BUILDING COMMITTEE MEMBERS
FROM: CONSTRUCTION ANALYSIS AND MANAGEMENT, INC.
Mr. vergil Florhaug. President
RE: HUTCHINSON POLICE STATION
C.A.M. P.N. 06 -645
DATE: June 5, 19£36!
CC: Thorbeck & Lambert Architects
1. Enclosed is our very early analysis of the project program.
You will note that we utilized system square footage
with a narration. This is meant to procure input from
all team members for utilization in narrowing down the
scope of the 'project.
2. We are in receipt of the Thorbeck & Lambert's schedule
on drawings. Please note that we are anticipating
utilizing fast track procedures for footing and
foundations. This will mean that excavation, footings
and foundations will be bid out and started prior to
all bids being received. If this is a problem, please
notify us immediately.'
3. Please note that the schedule calls for the start of
design development on June 16th. This dictates that
we need a complete survey and topo of the site by
then. If the City Eng ;peering Department does not
have time to perform this, please notify us immediately
so we can obtain a firm'to perform this work.
END OF MEMO ** "`•
1 1 TELEPHONE (612) 786 -7151
CONCEPT ANALYSIS
HUTCHINSON POLICE STATION
C.A.M. P.N. 86 -645
The following analysis is based upon the architects
program dated September 24, 1985.
The programmed area as listed in the architects space
summary has been adjusted to show a gross square footage
of 9,800 square feet and includes all of the spaces as
indicated on the architects summary.
The costs set forth in this analysis are based upon the
programmed areas as outlined and are indicative of a one
story facility, with a partial basement. Square foot
costs as shown represent a combination between costs of
similar projects and standard building practices for
projects of this type.
GENERAL ASSUMPTIONS
The concept analysis is based upon the real effect of the
architects "Space Allocation Layout" and anticipates a
building with a first floor dimension of approximately
5010" X 12010" (6,000 Sq. Ft.). The remaining areas
(3,800 Sq. Ft.) are assumed to be in the basement or lower
level.
The estimates assume that the project will be constructed •
on a site, which will not by nature surcharge the nominal
square foot costs of the building systems. That is to say
that the project is to be considered free of all abnormal
"site constraints" such as bad soil conditions, high water
table and extensive off site utility extensions or
relocations.
BASIC ASSUMPTIONS
1. GENERAL & SPECIAL CONDITIONS. The costs included in
this building system are primarily time oriented and
include such items as field supervision, clerical
field support, clean up, mobilization and demolition,
temporary construction facilities, temporary utilities,
bonds, permits, etc.
2. BUILDING EXCAVATION. Subgrade excavation at
asements, structural excavation at footings,
backfill, etc.
3. STRUCTURES. The basic building structure is assumed
toprecast concrete at first floor slab, steel
joists, columns and beams at roof loaded aras. The
foundation systems are assumed to be spread concrete
0
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footings at columns, and continous footings and
masonry at the building perimeter.
4. EXTERIOR BUILDING ENVELOP. The basic opaque wall is
ace brick with concrete block back up and liquid
insulation. Building penetration is accomplished
with the use of insulated glass set in available
aluminum frames. Windows in secure areas will be
accomplished by the use of secure window installation
which will include necessary security grillage and
hardware. It is anticipated that the exterior facade
will be accented by the use of brick feature strips
and aluminum or color -clad fascias. The roofing.
material will be built -up or single -ply with rigid
insulation and flashings.
5. INTERIOR FINISHES. The basic interior finish is
assumed to be in accordance with the space
requirements and use of the facility. Sound isolated,
scuff proof walls in secure areas, concrete block or
metal stud and gypsum board in nonsecure areas.
Ceramic or quarry tile will be used in areas requiring
water resistant treatment, such as showers and
toilets. The floor finish will be hardened concrete
in secure, mechanical and garage areas, carpet in
offices and records, resilient floor as deemed
appropriate. Ceiling finishes are acoustic in
offices, etc. A hard impenetrable finish is
anticipated in the secure areas. Borrowed lites and
bullet resistant glass will be used as required.
Doors and fames are generally hollow metal with secure
hardware and doors as required. Painting as required.
6. MISCELLANOUS SPECIALTIES. This system includes toilet
partitions and accessories, built -in millwork, lockers
miscellaneous metals and rough carpentry, security pass -
throughs, security package, etc.
7. PLUMBING. This system
aIT—plumbing fixtures,
and vent piping, under
heating and circulation
will be in the cell and
Fire protection will be
governing codes.
would be complete including
drains, supply waste
floor drainage, hot water
Combination security fixtures
hold areas (one per cell).
provided as dictated by the
8. H V A C. The unit cost HVAC system is based on the
requirements of the spaces; the utilization and
disposition of the square foot cost has been
determined by interpreting projects at similar
functions.
The anticipated air quantity for this project is
+ 10.000 CFM and the air conditioning tonage is 25
Eons. Special exhaust systems will be provided in the
garage areas. All environments will be controlled
automatically. Smoke and heat detection will be
provided as needed.
9. ELECTRICAL. The electrical system is anticipated to
Sub Total of Building 65.65
Contingency 6.55
TOTAL $72.20
SITE WORK
1. Grade & Shape 2,700.00
2. Paving & Curbs 35,000.00
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u i t e requirements of the spaces
as designed.
All systems concerning security, control
and
monitoring will be "State of the Art"
classification
and providing all systems controls and
backups as
required. The basic lighting system is
fluorescent,
with secure light fixtures required by
secure spaces.
Special systems will include fire alarm,
intercom,
security, sound, smoke, etc. Emergency
generator and
power will be provided. An allowance
of 30 to 40 KW
has been included.
COSTS PER SQUARE FOOT
1.
General & special conditions
$ 8.40
2.
Building excavation
.95
3.
Structures
9.00
4.
Exterior Building Envelop
10.20
5.
Interior Finishes
8.70
6.
Miscellaneous Specialties
4.50
7.
Plumbing
4.40
8.
H V A C
11.50
9.
Electrical
8.00
Sub Total of Building 65.65
Contingency 6.55
TOTAL $72.20
SITE WORK
1. Grade & Shape 2,700.00
2. Paving & Curbs 35,000.00
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3. Landscape allowance
4. Utilities
Sub Total
Contingency
TOTAL
Building ($72.20)
Site Work ($ 5.75)
Total ($77.95)
A/E Fees (7.58)
TOTAL
(108)
COST SUMMARY
$ 5,000.00
8,500.00
51,200.00
5,120.00
$56,320.00
$707,560.00
56,320.00
763,880.00
57,291.00
$821,171.00
/ (612) 587 -5151
HvrcH'% CITY OF HUTCHINSON FOR YOUR INFORMATION
�37 WASHING TON AVENUE __• _. / WEST
HUTCHINSON. MINN. 55350
AUGUST 12, 1986
TO: MAYOR & CITY COUNCIL
FROM: KEN MERRILL FINANCE DIRECTOR
SUBJECT: GENERAL FUND CONTINGENCY ACCOUNT AUGUST 12, 1986
UPDATE
The status of the general fund contingency acount is as
follows:
Amount budgeted
Authorized expeditures
Wage ajustment 1/1/86
$46,442
ASCAP license for arena
225
Levy from C.O.O.C. *
1,896
Fencing for sanctuary
3,300
Tennis Court - High School
3,085
Merit adj. Thru June
12,756
•
TOTAL Authorized
$67,704
BALANCE REMAINING
PROPOSED EXPEDITURES
Road Maintainence Material 13,000
Merit adjustments
Balance of year est. 1,747
$14,747
ESTIMATED BALANCE
*Coalition of Outstate Cities
$131,359
$63,655
$48,908
OTHER ITEMS.
At this time the Goeder's Property has been purchase on a
contract for deed. Cost of down payment $18,000 with 4 payments
of $1,500 in 1986. We presented the contract stating the amount
could be coming from fund balance. Other alternatives are to
take the funds from the Police Facility a Hall construction fund
money. Funds could also be used from this contingency account.
•
'1' 'T• •-t-'
t
NAME
EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL
FOR YOUR INFORMATION
DATE August 7, 1986
ADDRESS
Peter Fiucke Hutchinson
,
JOB TITLE Caunity Service officer
mt (Temporary)
SUPERVISED BY
EMPLOYMENT STATUS
PAY RATE Grade VI
NEW EMPLOYEE
FULL TIME
Y OTHER: Temporary full time
PART TIME OR SEASONAL
COMMENTS Assigned by Chief of Police to Camnulty Service Officer position during
the ter=rary absence of Rcger Bakken. tdill \,rork full time in Roger's absence.
Peter was hired in February 1986 as half tim narking monitor.
(See attached meoo)
TPHE ABOVED TOSONNEL UNCIL CONFVED�OPT PRPERS01 EL
DEPARTMENT HEAD
PERSONNEL COORDINATOR
CITY ADMINISTRATOR
HUTCHINSON POLICE DEPARTMENT MEMORANDUM
TO Hazel Sitz, Personne
FROM Dean M. O'Borsky, Ch
SUBJECT Leave of Absence
DATE June 24, 1986
Community Service Officer Roger Bakken has been granted a leave of absence
by the Police Commission. He will be gone July 28, 1986 to October 3, 1986
attending the law enforcement skills course in Minneapolis.
During his absence I propose that Parking Enforcement Officer Peter Flucke
work in Roger's place on a temporary basis. The funds are available in the
CSO budget and I feel that maintaining continunity over the summer is quite
important. He would work forty hours per week at the minimum level of the
CSO pay grade.
DMO:neb
E
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CA
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EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL
1 I `1
NAME
Bradley Deleeuw
FOR YOUR INFORMATION
DATE July 29, 1986
ADDRESS
JOB TITLE water Dept. Meter Survey Worker
SUPERVISED BY Ralph Neumann, Dick Nagy
,.EMPLOYMENT STATUS
i
PAY RATE T2
X NEW EMPLOYEE
FULL TIME
815 Spruce Street, Hutchinson
OTHER:
_X PART TIME OR SEASONAL
for 2 -month survey
COMMENTS will work with other employees already on city crews to complete
survey project.
THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL
POLICY AND TO THE COUNCIL APPROVED SELECTION PROCESS.
DEPART MINT HEAD
PERSONNEL OORDINATOR
CITY ADMINISTRATCR
HUTCHINSON SAFETY COUNCIL MEETING FOR YOUR INFORMATION
• The Hutchinson Safety Council met on June 30th., 1986 at 12:00 noon at the
Fire Hall. There were 13 members and 2 guests present.
The meeting was called to order by President Gale Boelter. There was a short
silence for prayer.
5-fe ✓P 1Jy hus
The meeting was turned over to J" Bssbb3iz from Hercules Pure Culture Products
in Hutchinson. He presented a film from the DuPont Company on Nuclear
Waste. After the film, Mr. �LYA!'Ai told about the Hercules Company and
answered questions. Mr. Julius Rainwater then spoke about the Company and
his desire to see a special committee formed to co- ordinate key peoples into
an "Awareness Program" to be pre - informed for all emergencies. Members would
be comprised of personal from the Police and Fire Departmentsp the Hospital
and others. George Field will be the Chairman to head up this program. Orville
Kuiken volunteered to represent the Safety Council on this committee.
Our Thanks to Judie Lade for making the new safety banner with "Buckle Up ".
It was suggested that signs be posted at the pool site and at Fred Roberts
Park encourging safe driving. Also a car parking problem early in the
morning on Merrill Street by the apartment buildings.
steve Nyyhus
Jeff Bnbekts was welcomed as a new member to the Safety Council representing
Hercules Pure Culture Products.
Meeting was called for adjurnment by John Reynolds, seconded by Loretta
Pishney. Next meeting will be July 28th.: 1986 at 12:00 noon at the Fire Hall.
Submitted bys President Gale Boelter
Secretary/Treasurers Eileen Torry
TREASURER'S REPORTt
11
Balance on Hand as of 5/30/86 $145.95
Total Deposits .00
Discursements .00
Balance on Hand as of 6/30/86 $145.95
Savings Balance as of 6/30/86 $151.87
FOR YOUR INFORMATION
The meeting was called to order at 7:40 p.m. by Chairman Sanders. Buchanan /Bu
moved and seconded acceptance of the minutes of June 9. Motion carried.
Johnson /Boehlke moved and seconded acceptance of the treasurer's report. Moti
carried. Mr. Sundberg reviewed the semi - annual financial report and indicated
expenditures for the first half of 1986 were approximately 49.72% of total
budget. Mr. Sundberg reported that the interest earned on the Super Now Accou
has been dropping and is about 4.75% now. Discussion was held regarding using
another type of account in order to gain better interest. It was the concensu
.of the Board that Mr. Sundberg, the Chairman, and the Treasurer obtain
information regarding this and bring it to the next meeting.
K. Matson reported on the monthly statistics for June which showed a marked
increase over a year ago. The LDS newsletter and newspaper clippings were
distributed. It was also noted that as of July 1 a statewide reciprocal
borrowing agreement is in effect for anyone having a library card. The staff
tour is on July 23 and all Board members are invited to participate.
PIONEERLAND LIBRARY SYSTEM BOARD MEETING
July 14,
1986
.
Present: Steve Boehlke, Montevideo
Representing:
Chippewa County
Wayne Hebrink, Renville
"
Kandiyohi County
Orlynn Mankell, New London
Kandiyohi County
Lilah Buhr, Stewart
McLeod County
Milo Kubasch, Winsted
McLeod County
Howard Turck, Litchfield
Meeker County
Jerome Waters, Litchfield
Meeker County
Jeanne Lundstrom, Grove City
Meeker County
John Langen, Danvers
Swift County
Curtis Johnson, Appleton
Appleton
Ethelyn Byhaug, Dawson
Dawson
Adelle Jacoby, Hector
Hector
John Horrocks, Hutchinson
Hutchinson
Shirley Schutt, Kerkhoven
Kerkhoven
Gladys Nelson, Ortonville
Ortonville
Carol Conradi, Willmar
Willmar
LeRoy Sanders, Willmar
Willmar
Jeanette Buchanan, Willmar
Willmar
Burton Sundberg, Director
Robert Boese, Associate Director
Kathy Matson, Associate Director
Also present: Ric Dubois, Bookmobile Librarian
/Driver
Absent: James Phalen, Graceville
Representing:
Big Stone County
Paula Gilsrud, Montevideo*
of
Chippewa County
.
Stan Jacobsorf, Granite Falls*
Chippewa County
Rebecca Huseby, Pennock*
Kandiyohi County
Jean Stranberg, Atwater
Kandiyohi County
Kathleen Kubasch, Winsted*
McLeod County
Kay Frederickson, Murdock*
Swift County
Laurie DeMarce, Benson
Benson
Rose Engebretson, Bird Island*
Bird Island
Angelyne Montonye, Graceville*
Graceville
Lionel Barker, Glencoe*
Glencoe
Albert Linde, Hutchinson*
Hutchinson
Delores Condon, Litchfield*
Litchfield
Dale Smolnisky, Litchfield
Litchfield
Anne Maguire, Madison*
Madison
Linda Ulrich, Renville*
Renville
*Excused absence
The meeting was called to order at 7:40 p.m. by Chairman Sanders. Buchanan /Bu
moved and seconded acceptance of the minutes of June 9. Motion carried.
Johnson /Boehlke moved and seconded acceptance of the treasurer's report. Moti
carried. Mr. Sundberg reviewed the semi - annual financial report and indicated
expenditures for the first half of 1986 were approximately 49.72% of total
budget. Mr. Sundberg reported that the interest earned on the Super Now Accou
has been dropping and is about 4.75% now. Discussion was held regarding using
another type of account in order to gain better interest. It was the concensu
.of the Board that Mr. Sundberg, the Chairman, and the Treasurer obtain
information regarding this and bring it to the next meeting.
K. Matson reported on the monthly statistics for June which showed a marked
increase over a year ago. The LDS newsletter and newspaper clippings were
distributed. It was also noted that as of July 1 a statewide reciprocal
borrowing agreement is in effect for anyone having a library card. The staff
tour is on July 23 and all Board members are invited to participate.
Mr. Boese gave an updated report on the Bookmobile. Stops are made at 20
incorporated towns, 23 other places, 6 schools, and 1 nursing home and also is
used for about 158 of the delivery service. Bookmobile circulation in 1985 was
46,113 with an estimated cost to operate bookmobile estimated at $50,000.
Hebrink /Johnson moved and seconded payment of bills. Carried. .
Committee and Project Reports:
a. Automation -- A Request for Information was sent out and only two responses
were received, from Dynix and CLSI. See attached for quotes on all 6 model
specifications. Discussion was held regarding the models and the two companies
submitting information. In addition, maintenance costs will also be incurred
which will be approximately 108 of total cost yearly. Most of these costs will
be offset. Contacts have been made with several foundations regarding possible
grants for this.
b. Finance Committee -- Mr. Hebrink reported that the Committee reviewed the
1987 budget and was able to make a few changes, thus reducing the budget
somewhat. The EARC figures have not been received to date. The new budget
indicates an increase of 3.768. After much discussion, Nelson /Conradi moved an
seconded that the revised budget for 1987 be tentatively approved and sent to
each governing unit with the specific dollar amounts to be paid by each
governing unit as calculated by the formula when the 1985 EARC valuation
figures are available from the state. Carried. The 45 -day time limit for
governing units will begin the day the budgets are sent out.
Communications: We have received $15,312 as the fourth quarter payment of LSCA
funds. This is only partial payment. The balance will probably be received in
August. Mr. Lewis has indicated they have received our 1987 state and federal
applications and they have been accepted.
Old Business:
a. Current and projected automation budget -- Mr. Boese reported on the curren
and projected automation budget (see attached). It is the staff's proposal tha
in 1987 and 1988 only those libraries receiving terminals would be responsible
for funding the project, $6,000 for the first public terminal and $5,000 for
the second. Cities needing terminals to begin with would be Willmar,
Montevideo, Hutchinson, and Litchfield. As other libraries would need terminal
this formula would also apply. This money can be obtained from taxes,j
donations and foundations, etc. Hebrink /Bohelke moved and seconded the adoptic
of the proposed 1987 -88 automation funding (with 508 due 1987 and 508 due 198E
with balance of funding to come from foundations or state of Minnesota. Carrie
(2 nays from Meeker County).
New Business:
a. Consideration of specifications for purchase of replacement vehicles -- K.
Matson and R. Boese reported on the delivery vehicles and the need to replace
same. See attached specifications of new vehicles. (There is currently $4,000
in the 1986 budget for vehicle replacement, approximately $1,000 from trade -i:
$8,000 from 1987 budget and approximately $4,000 from fund balance at end of
1986 which would give the approximate amount of $17,000 needed for two new
vehicles.) Buhr /Boehlke moved and seconded that the specifications for two new
vehicles be sent out (includes option on air conditioning). Carried.
b. Mr. Turckj moved that the Chairman appoint an ad hoc committee to review th
current bylaws and agreement. Horrocks seconded. Carried.
Meeting adjourned at 10:20 p.m.
Jeanette Buchanan
Secretary
is
July 1986
ance
PIONEERLAND LIBRARY SYSTEM
Treasurer's Report Curtis Johnson, Treasurer
AUTOMATION INCOME BUDGET INCOME BUDGET INCOME
MTD YTD MTD YTD BUDGET
$ 55,389.11 $ 90,395.34
Receipts:
Basic State /Federal Aid
71,088.00
205,000.00
Big Stone County
658.00
5,574.25
16,722.75
22,297.00
*Chippewa County
2,123.00
18,318.75
54,956.25
*73,275.00
Kandiyohi County
24,551.25
73,653.75
98,205.00
McLeod County 1,201.50
2,403.00
15,740.00
47,220.00
62,960.00
Meeker County
15,693.25
47,079.75
62,773.00
Swift County 999.00
999.00
8,152.75
24,458.25
32,611.00
Appleton
376.00
2,195.00,
6,585.00
8,780.00
Benson
548.00
8,780.00
17,560.00
Glencoe
659.00
5,758.00
17,274.00
23,032.00
Graceville
117.00
978.00
2,934.00
3,912.00
Hutchinson
1,387.00
12,571.50
37,714.50
50,286.00
Kerkhoven
114.00
940.75
2,822.25
3,763.00
Litchfield
886.00
9,618.50
28,855.50
38,474.00
Ortonville
382.00
3,227.25
9,681.75
12,909.00
Willmar
2,384.00
40,175.00
80,350.00
Bird Island
206.00
3,330.00
6,660.00
*Dawson
285.00
2,306.75
6,920.25
* 9,227.00
188.00
1,519.25
4,557.75
6,077.00
•Hector
Madison
332.00
2,684.25
8,052.75
*10,737.00
Renville
224.00
1,811.75
5,435.25
7,247.00
Cash Receipts
3,151.65
25,369.82
48,000.00
Gifts
95.00
564.00
Interest
(Not avail.)
4,251.34
9,000.00
Reimbursements (local gov't)
*Chippewa County
8,007.00
24,021.00
*32,028.00
*Dawson
1,348.50
4,045.50
* 5,394.00
*Madison
862.25
2,586.75
* 3,449.00
Benson
700.00
700.00
Other Reimbursements
155.35
3,989.61
6,994.00
Other
Total Receipts 2,200.50
14,171.00
145,261.00
583,824.77
941,700.00
Other funds:
Glencoe Fund
4,022.00
Automation Grant (LSCA)
11,998.00
Swift County Est. Grant (LSCA)
10,175.00
Implementation Grant (1985 - State)
1,840.00
Raymond Project (Bremer Grant &
Mielke Estate)
25,000.00
82,619.13
57,619.13
KCWL
200.00
1,736.00
ofAL RECEIPTS & BALANCE:
$225,650.11
$757,039.24
$1,029,090.13
Automation Totals
$14,171.00
$19,505.00
TOTAL RECEIPTS, BALANCE, AUTOMATION
MTD & YTD
$227,850.61
$771,210.24
$1,048.595.13
Page 1 (OVER)
July 1966 PIONEE MI) LIBRARY SYSTEN TREASUUR'S REPORT (Ceattau")
- XPUDITURES 9
Page 2
NTO
YTO
% OF_ Exv
CURRENT
_
EAPLNOITURES
w
EXPENDITURES
TO EST -
_
ACCT GROUP...
.00
.00
000%
DO
PERSONAL SERVICLS
AND wAG55_
54.654.69_
57.25%
619.294.00
_.SALARIES
YEALTH INSURANCE
_
- .532.21
_3S4956S.S4
12�4b2.3S
S1.36f-
_
23.300.00
HEALTH INSURANCE - DEDUCTIBLE
.00
762.08
18.14%
49200.00
FOIRE`1ENT INSURANCE
4.708.10
329346.04
57.76%
56.000.00
_
ACCT GROUP...
569895.10
4009106.01- �i6�3i
_
MATERIALS
BOnKS - ADULT
79_950.27
469088.31
90.47%
S7 d 75.00
- SOOKS - ChILDREN
1046.54
89801.32
52.52%
16,760.00
GE%ERAL REFERENCE
130.00
49475.00
89.50%
5.000.00
PERIODICALS
1097,15.45
129347.92
58.80%
219000.00
PARPHLETS
.00
- 3. -0.00
116.67%
soo.00
SHIFT COUNTY MATERIALS
817.64
34720.L5
62.00%
69000.00
BENSON LIBRARY MATERIALS
25.44
25.44
3.63%
700.00
814m 16MM FILMS
_
.00
-
3.870.00
99.23%
--- --
39900.00
VIDEO ?ISCS C TAPES
99.65
19972.10
29.0C%
6.800.00
DISCS A;.D TAPES
.00
26.30
26.30%
100.00
_AUDIO
SLIDES AND FILM STRIPS
.00
.00
.00%
250.00
MICROFORMS
.00
125.UO
.00%
.00
BINDING _ _
_ _
.00
660.51
69.53%
950.00
- -- --
ACCT GROUP...
209864.99
929462.45
69.28%
1199035.00
CATALOGING
_QCLC AND OTHER CHARGES
81508.00
16973C.10
92.95%
189000.0
CCML VEN03A CHARGES
132.00
- 61580.92
61.67%
10r671.00
ACCT GROUP...
8x640.00
239311.02
81.31%
28.671.00
-HA f.LES
OPERAT10% AND MAINTENANCE
19360.72
99303.29
54.73%
17,000.00
INSURANCE
.00
19271.02
94.73%
19509i&o
AMDRTI?ATION
.00
.00
.DO%
4.0
ACCT GROUP...
1,360.72
109574.31
47.00%
22.5
CUMMUNICAT ION
_TELSpt!'4c ANDLIN�
708.07
69[43.42
67.15%
99008.00
TEIMI(.41. MAINTENANCE
.00
.00
.AO%
1.400.00
POSTAGE A%D Sri!PPII9G
607.66
49727.23
59.09:
_
81000.00
GROUP...
1.4C5.73
10,770.65
-_ 58.54_
1-8,.00.00
E:UIPMEN?
NEW EUUIPCENT
122.92
193P7.92
54.90.
2900C.D0
422.00 _..._
-Gv .20t
i -
- --- 706.08.
14AINTc1ENCE AND CONTRACTS
1.134.83
7,IP1.70
57.91%
12.400.00
ACCT GROUP...
11157.75
6,7C1.o2
57.03%
15.19L.00
CUSTOLIAL SUPPLIES wN0 EOUIP`1047
102.26
7C7.72
7.,.77%
- 190 ^0.00
SUPPLIES AVL PP1NTlt,G
1,704.63
1' 449.39
46.72%
23.5:0.00
_P,:CM0T.Ti'- L_A:1p PkpGgpW9_I:,.G -..---
-
- - -3 _ -PO
_.- -- 629.25
1^5.654
- -- 500.00
,!ILE1GS At., ".� gEETIW-,i - '4TAFF
°0.73
3.741.70
6:;..4:.
5,775.6!
►'LL c.bE tI.7 M--ET1YGS - T?USTEES
199.92
1,05i.18
!- ..26:.
3r20C,.00
S•iI PS (Tr'USTS_ESI
_._____-
___• 0______560.00
107.E ^._
__ _ __ i1C -.uC
-
.0^
0.400.00
ADS AND LEGHL NOTICES
.00
_7_9491.31_117.052
161.76
179.734
90.00
AUDITING
.0.0
1,357.40
115.52%
L92CO.00
BOOKKEEPI %G
------
2 ?5.01)
1,575.00
--
- -- 52.50%
39000.00_
- - --
CriNTINUING EOUCATION
.OI`
2Pi.1'i
.142.1,' - "-
200.00
ACCT GROUP...
2,692.54
30, 14 2.90
66.434
459375.00
SPECIAL____
GL'c:.009 FRIENCG, 19E3
.00
174.57
4.344
4,022.0.
KCWL
.GO
.00
.004
19736.00
SAWY STUDY
AUTUt•ATIO`r FUND (LOCAL)
.00
8,110.00
41.584
19.505.00
AUT:;RA %3N GRANT (STATE)
.00
39323.70
- 27.70%
119998.00
THE RAYM 12 PKCjrtT
'
ACCT GROUP...
25,000.00
95,397.50
98.632
96,7
COG. TOTAL...
118.1,16.33
661,466.46
63.08%
19048r59W
ENDING CASH BALANCE
$109,743.78
$109,743.76
Page 2
PIONEERLANI Ll BhARY SYSTEM BUDGET 1987
INCOME
State /Federal
Basic Aid (estimate)
705,000.00
Local
Tax Receipts
665,405.00
Misc.
Receipts (fines, charges, interest, reimb.,
etc.) 65,000.00
Local
reimbursements for extended services
41,000.00
.
Total
expected receipts
976,405.00
EXPENDITURES
Acct
Category
Sub Amount
Amount
0100
Personal services
726,794.00
0110
Salaries and wages
641,294.00
0120
Health Insurance
23,300.00
0125
Health Insurance - Deductible
4,200.00
0130
Retirement Insurance
58,000.00
0200
Materials
121,000.00
0210
Books - Adult
62,600.00
0215
Books - Children
18,000.00
0220
Books for General Reference
7,000.00
0230
Periodicals
21,000.00
0235
Pamphlets
300.00
0250
16mm films
3,900.00
0260
Video tapes
6,800.00
0265
Audio discs & tapes
100.00
0270
Slides and film strips _
250.00
0280
Microforms
100.00
0290
Binding
950.00
0300
Cataloging
28,671.00.
0310
OCLC and other charges
18,000.00
0320
COM charges
10,671.00
0400
Vehicles
24,500.00
0410
Operation and maintenance
15,000.00
0420
Insurance
1,500.00
0430
Amortization
8,000.00
0500
Communication
17,900.00
0510
Telephone & line charges
8,500.00
0520
Terminal maintenance
1,400.00
0530
Postage and shipping
8,000.00
0600
Equipment
14,700.00
0610
New equipment
2,000.00
0620
A/V equipment
700.00
0630
Maintenance and contracts
12,000.00
0700
Other
42,840.00
0710
Custodial supplies & equipment
1,000.00
0720
Supplies and printing
20,000.00
0725
Promotional & programming
500.00
0730
Mileage & meetings - staff
5,500.00
0735
Mileage & meetings - trustees
3,200.00
0740
Prof. memberships (trustees)
250.00
0750
Insurance
7,900.00
0760
Ads and legal notices
90.00
0770
Auditing
1,200.00
0780
Bookkeeping
3,000.00
0790
Continuing education
200.00
Totals
976,405.00
- NCLE7SLCcial
Accounts nr., .r:ciud -d
is
• ADMINISTRATIVE
UPDATE
JULY 22, 1986
CITY OF HUTCHINSON ISSUE NO. 6/86
COMPLAINT ON HEARING AND TESTING AT CITY HALL
For the second time Hearing Aid Centers of Minnesota (HACM) has directly marketed their
product in Hutchinson. HACM rented the City Council Chambers to do free hearing tests
and to market their product.
Existing City Hall policy (copy attached) provides for rental of a meeting room for $15/
room (for amout of time four hours or less). See page 2 of regulations attached. In
this case HACM paid their rent in advance.
A local resident that has, in the past, sold hearing aids has objected to the use of City
Hall for this particular purpose. Specifically, he objects to the mass marketing and large
markup. The marketing was done with a 3 R 5 card advertising free hearing checks, with no
mpany name shown.
n response to the question of business practices in general, Chief O'Borsky checked with
the State of Minnesota Better Business Bureau and the Edina Police Departments. No com-
plaints have been received.
RAILROAD PROJECT - PHASE II (CONSTRUCTION ON TRACK)
The Council has awarded the bid and executed the contract to do Phase II, namely the con-
struction of the trackage. After checking with City Attorney James Schaefer, it was de-
termined that the status on payment of the change order on Phase I (see memo in Council
packet) did not relinquish the City contractual responsibility to proceed with Phase II
in a timely manner. Specifically, the materials have been delivered and work on the
track started on Monday.
STATUS REPORT ON 1986 COUNCIL /CITY OBJECTIVES
The progress on quarter I and II is reported in the attached update. I would like to
walk through these items to obtain your comments, if any.
PLAQUES FOR COMMITTEES /BOARDS /COMMISSIONS
We have a sample of the plaque prepared for one of the retiring board members from Burns
Manor. We do have concerns on whether or not the plaque(s) would warp, since they are
�t kiln dried. Additionally, the quality of the photograph may not be to your expec-
tions. Please provide suggestions.
Hearing Aid Centers of Minnesota
Waller Elleerlo
Manager
Custom Fit Hearing Aids & Personal Service
5254 W 74th street • Edina. Minnesota 55435
(612) 835-0285
0
i
i
PRIORITY /ITEM
1. Police Station
2. Hold or Reduce
Spending
3. Select Engineer -
Phase III for
Treatment Plant
CITY 04TCHINSON OBJECTIVES •
FIRST AND SECOND QUARTER STATUS REPORT - 1986
SCOPE OF OBJECTIVE
Purchase site, hire architect,
design, bid, project construc-
tion through footing stage
This objective has to do with
the formulation of the 1987 bud-
get
Identify the scope of services
needed for proposed work, se-
lect engineering firm
TARGET DATE I
STATUS _ AS OF:
12/31/86 50 7/15 - The site has been purchased; project manager and
architect under contract; new committee appointed; con-
ceptual design and layout evaluated by committee; bid
specification to sell /remove house(s) have been drawn up
by project manager, bid opening for sale or demolition
Aug. 1; referendum on fund transfer from fire construction
account approved; target date to have •footings' in ground
before freeze looks attainable.
25 7/15 - Budget worksheets have been distributed; work-
sheets are to be returned to the Finance Director by July
29. The Council discussed establishing a dollar limit on
respective department(s), prior to submittal - no action
was taken; the budget process is proceeding according to
the process /procedure of prior years.
In regards to holding down spending in the current calen-
dar year, one of the largest savings appears to be in the
area of insurance. Specifically, the recommendation to
bid employee health, and to bid employee dental, instead
of renewing, has created a substantial savings.
11/1/86 20 7/15 - Two meetings have been held to identify the scope
of services. These meetings have involved Marlow, Ralph,
Randy, Ken, myself; the last meeting we had Mayor Ackland
attend. The scope of services and selection of an archi-
tect is scheduled for consideration at the August 12
Council meeting. Mr. Michael Hoff and Mr. James Miller
of Donohue 6 Associates will be making the presentation.
!. Adopt Policy Hold another workshop and sub- 7/1/86 95 7/15 - The policy handbook has been reviewed at two
Handbook sequently adopt proposed poli- special Council meetings this year, and adopted in May.
cies The continuing objective is to further improve or add
policies.
S. Calendar /Community Design and produce a calendar, 12/31/86 7/15 - No action has been taken to date. It is noted this
Survey approximately one -half high- is an unbudgeted item; expenditure will be proposed in 1987
lighting recreation and one- budget. More discussion by the City Council /staff on the
half other City services; dates importance of this item /survey would be helpful.
of registration, tournaments, and
meetings would be included, also
there would be post -paid return
survey card to get community in-
put of issues of special interest
to the City Council
6. Self- Insurance Encourage self- insurance bids 8/1/86 100 7/15 - The specifications of employee health insurance were
within employee health and dental drawn to allow for a self - insurance proposal. Although no
specification /bids, compare with *pure' self - insurance bids were made, retro - spective proposals
other alternatives were made by both Blue Cross /Blue Shield and PHP.
7. Recycle Garbage/ Establish a Recycle Committee and 12131/86
Mend Contract amend contract to encourage recycl-
ing glass, aluminum, steel cans,
cardboard, etc.
0
Retro- spective proposals mean that if claims are below a speci-
fied percentage of premium percent, the City saves money and
receives a refund.
In regards to employee dental insurance, the City received two
'pure' self - insurance bids. The anticipated premiums were more
than the 'guaranteed' premium of the low bid (SunLife); there-
fore, self - insurance was not recommended at this time.
10 7/15 - The City Council has established a local Solid Waste
Management Committee. Mark Schnobrich, City forester, is a
member and was selected by the group to be the chairman. They
have mainly foscued on 'composing.' Mending the garbage con-
tract is something perhaps the City Attorney would be in the
best position to negotiate after the local Solid Waste Man-
agement Committee has a specific proposal to evaluate
(aluminum, steel, glass, cardboard, etc.).
• 0 0
a. implement To establish program /guide-
Revolving tines to assist in sprinkling
Loan Program required in buildings downtown
and make other improvements
9. Cash Management
Program i Policy
10. Establish Guide-
lines for Merit
Increase
12/31/86 7/15 - John Bernhagen, George Field, and I have met on this
topic. Renovation of the water lines in the downtown may
be one of the conclusions in the RCM report. If this is
To, new water lines could possibly go through the basement(s)
of the buildings, replacing our existing lines. Such an im-
provement would need to be coordinated with this particular
objective, as not to duplicate the expense of getting water
inside buildings. This objective may or may not meet its tar-
get, based on information we are waiting for.
12/31/86
Establish a maximum per- 6/1/86
cent Increase in merit
pay
7/15 - Although this project has not been started, it was orig-
inally projected to be done in late fall, after the City budget
adoption.
100 7/15 - The City Council has established a guideline /policy.
11. Future Pending Place on the computer future 12/31/86 7115 - The City Engineer has advised me that it will not be
And Deferred and deferred special assess- possible for him to work on this project until after the an-
Special Assess- ments nual improvement construction season is over.
ments
•
•
CITY OF HUTCHINSON
REGULATIONS FOR RENTAL OF FACILITIES
AT THE OLD ARMORY AND CITY HALL
I. Responsibility for Building Rentals
City Hall Facilities -- Office of City Clerk, specifically the Receptionist
Old Armory Facilities -- Recreation Dept.coordinated by the Recreation Direc-
tor.
II. Application for Reservation
All reservations for facilities will be taken on a basis of first come first
served. Reservations shall be made by application and shall be approved by
the Administrative Assistant or Recreation Director.
III. Rules Over Building Use
A. General Rules
1. An adult must supervise the activity for which the building is rent-
ed, and shall be responsible for the care of any City -owned equip-
ment.
2. Alcoholic beverages can be available in the Old Armory, however
liquor shall not be sold. A cash bar or any type of gimmick or sub-
terfuge is not allowed. No liquor shall be served in City Hall.
3. Prepared snack -type foods may be brought in under the deposit
arrangement. Extensive preparation of foods may not take place in
the respective buildings, except in the kitchen of the Old Armory.
Coffee may be prepared in electric perculators belonging to the
organization requesting this privilege. No City -owned coffee makers
will be used.
4. The City of Hutchinson reserves the right to deny the use of City
facilities to any person or group who violates any of the buildings'
rules, or any civil, state or local laws. Any persons violating
these rules or laws will be asked to leave the premises immediately.
B. Specific Rules
1. There shall be no smoking in the gymnasium floor area, or in any
other posted areas.
• 2. No street shoes will be allowed on the gymnasium floor, unless a
plastic floor covering is laid, except when there is a dance, dinner,
election, or the Recreation Director waives this requirement.
Regulations
Page 2
3. Any recreation activity within
vised by the custodial staff.
required for supervision, and
reational activities.
IV. Deposits
the gymnasium shall not be super -
Rather, recreation personnel are
opening and closing doors of rec-
All organizations except those exempt in Section VII shall be required to
make the following deposits:
A. A custodial deposit fee of $20 is required at the time of application.
No custodial deposit is required during City Hall hours or at the Old
Armory when there are regularly scheduled recreational activities.
B. An additional $10 deposit fee is required in cases where food will be
served.
C. A damage deposit of $25 for use of the gymnasium floor is required.
V. Custodial Charge
All organizations, except those exempt in Section Vll, shall be responsible
for a custodial charge of $5 /hr. (minimum charge -two hours), unless activity
is during City Hall hours.
In cases where doors have to be opened and closed, the minimum custodial
charge applies.
If the activity exceeds two hours, the type of activity will prescribe
whether or not the continuous presence of the custodian is needed, as deter-
mined by the Administrative Assistant or the Recreation Director.
VI. Room Rental Charge
All organizations, except those exempt in Section VII, shall pay the following
daily rental charge:
Meeting Room--------- - - - - -$ 7.50 for 2 hours or less
15.00 for 4 hours or less
25.00 for more than 4 hours
Gymnasium ----------------- $50.00 any amount of time 4 hours or less
80.00 more than 4 hours
Rental of the gymnasium requires a contract.
E
•
Regulations
Page 3
•
VII. Exemptions
All City of Hutchinson departments (auxiliaries), committees, boards, com-
missions, and other governmental and political activities are exempt from
deposits, custodial charges, and room rental charges. Religious groups are
not exempt.
Additional exemptions may be approved by the City Council.
•
•
