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cp09-09-86 cy�rrI , V1 'n'W 1, ,,i WL. HUTCHINSON CITY CALENDAR WEEK OF September 7 ' T 0 September 13 1986, WEDNESDAY -10- 10:00 A.M. - Directors Meeting at City Hall 17:00 P.M. - Budget Meeting at City Hall 7:00 P.M. - Airport Commiss Meeting at City Hall (Upstairs Auditorium) SUNDAY -7- MONDAY -8- D) -)69-,Vj * #1*11A THURSDAY -11- FRIDAY -12- TUEIDAY -9- PRIMARY ELECTION 2:00 P.M. - Bid Opening for Lettings No. 11 & 13 at City Hall 8:00 P.M. - City Council Meetin� at City Hall SATURDAY -13- AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL is TUESDAY, SEPTEMBER 9, 1986 1. Call to Order - 8:00 P.M. 2. Invocation - Reverend Harry Kelm 3. Consideration of Minutes - Regular Meeting of August 26, 1986 and Special Meeting of August 28, 1986 Action - Approve as distributed - Approve as amended 4. Routine Items (a) Reports of Officers, Boards and Commissions 1. Building Official's Report - August 1986 2. Hospital Board Minutes of July 15, 1986 3. Airport Commission Minutes of August 6, 1986 4. Parks & Recreation Board Minutes of July 8 and August 13, 1986 Action - Motion to order minutes and report filed • 5. Public Hearing - 8:00 P.M. (a) Assessment Roll No. 218 - Improvement Project 86-08, Letting 8 Action - Motion to close hearing - Motion to reject - Motion to adopt assessment roll - Motion to waive reading and adopt Resolution No. 8378 (b) Assessment Roll No. 219 - Improvement Project 86-09, Letting 9 Action - Motion to close hearing - Motion to reject - Motion to adopt assessment roll - Motion to waive reading and adopt Resolution No. 8379 (c) Assessment Roll No. 220 - Improvement Project 85-01-39 Action - Motion to close hearing - Motion to reject - Motion to adopt assessment roll - Motion to waive reading and adopt Resolution No. 8381 (d) Assessment Roll No. 221 - Improvement Project 86-10, Letting 10 Action - Motion to close hearing - Motion to reject - Motion to adopt assessment roll - Motion to waive reading and adopt Resolution No. 8380 (e) Improvement Project 86-13 Action - Motion to close nearing - Motion to reject - Motion to approve project - Motion to waive reading and adopt Resolution 1 CITY COUNCIL AGENDA - SEPTEMBER 9, 1986 (f) Improvement Project 86-14, Letting No. 14 Action - Motion to close hearing - Motion to reject - Motion to order improvement and preparation of plans and specifications - Motion to waive reading and adopt Resolution No. 8382 (g) Improvement Project 86-12 (CONTINUED HEARING) Action - Motion to close hearing - Motion to reject - Motion to approve project - Motion to waive reading and adopt Resolution 6. Communications, Requests and Petitions (a) Consideration of Request for Parks & Recreation Director to Attend 1986 Minnesota Recreation And Park Association Conference Action- Motion to reject - Motion to approve request (b) Consideration of Petition to Complete Surfacing of 600 Block of Roberts Road South Action - Motion to reject - Motion to approve and include in 1987 projects (c) Consideration of Petition By Peace Lutheran Church to Post Sign(s) On Light Pole At Southwest Corner of Main And Fourth Avenue Action - Motion to reject - Motion to approve request subject to State approval (d) Petition for Sunday Liquor Referendum Action - (e) Consideration of Request to Use Boulevard Apron On South And East Side of Library Square Park for Arts And Crafts Festival September 19-20 Action - Motion to reject - Motion to approve request (f) Consideration of Request for Building Inspector And Fire Marshal to Attend Sprinkler Systems Seminar December 4-5, 1986 Action - Motion to reject - Motion to approve request (g) Consideration of Request for Finance Director to Attend Annual Minnesota Finance Officers Conference October 15-17 Action - Motion to reject - Motion to approve request • 2 CITY COUNCIL AGENDA - SEPTEMBER 9, 1986 is (h) Consideration of Request for Senior Center Coordinator and Activities Supervisor to Attend Annual Senior Center Conference September 24-25 Action - Motion to reject - Motion to approve request (i) Consideration of Request for Civic Arena Manager to Attend Ice Arena Manager's Fall Seminar September 11-12 Action - Motion to reject - Motion to approve request 7. Resolutions and Ordinances (a) Ordinance No. 21/86 - (Rezoning - School District) Action - Motion to reject - Motion to waive second reading and adopt (b) Ordinance No. 22/86 - (Zoning Ordinance No. 464 - Section 7.09) Action - Motion to reject - Motion to waive second reading and adopt (c) Resolution No. 8373 - Resolution Amending Resolution No. 7854 Establishing Income Guidelines And Asset Limitations for Senior Citizens Deferred Assessments • Action - Motion to reject - Motion to waive reading and adopt (d) Resolution No. 8374 - Resolution For Purchase Action - Motion to reject - Motion to waive reading and adopt 8. Unfinished Business (a) Consideration of City Policy Change for Assessment On Water Main to Elementary School Site (School Road Area) Action - (b) Consideration of Request By Victor Swanson for Cash Settlement On Fence Dispute Action - ;c) Consideration of Correspondence from Victor Swanson Regarding Weed Cutting (DEFERRED AUGUST 26, 1986) Action - (d) Consideration of Clean Up of Ford Rolfe Third Avenue Property (DEFERRED AUGUST 26, 1986) is Action - 3 CITY COUNCIL AGENDA - SEPTEMBER 9, 1986 (e) Consideration of Auditing Firm Review of Cash Policies In Other City • Departments Action - (f) Consideration of Plans for Freemont Avenue Cul-de-sac for Greencastle Site (Project No. 86-15) Action - Motion to reject - Motion to approve plans and specifications and set bid date September 23, 1986 at 2:00 P.M. - Motion to waive readings and adopt Resolutions No. 8375, No. 8376 and No. 8377 (g) Consideration of Additional Study Report for Roberts First Addition Action - (h) Consideration of Awarding Bid for Project No. 86-11, Letting No. 11 (Waller Drive) (BIDS OPENED SEPTEMBER 9, 1986) Action - Motion to reject - Motion to approve and award contract (i) Consideration of Awarding Bid for Project No. 86-13, Letting No. 13 (Woodridge Addition) (BIDS OPENED SEPTEMBER 9, 1986) Action - Motion to reject - Motion to approve and award contract • (j) Consideration of Maplewood Academy Drainage Outlet to Lateral 1 of County Ditch 18 Action - 9. New Business (a) Consideration of Amending Policy Handbook On Agenda Deadlines Action - Motion to reject - Motion to approve amendments (b) Consideration of Merit Recommendation Action - Motion to reject - Motion to approve (c) Consideration of Weed Compliance Action - Motion to reject - Motion to refer to City Attorney for amendment to ordinance (d) Consideration of Subdivision Agreement for Plaza Heights Action - Motion to reject - Motion to approve subdivision agreement E 4 CITY COUNCIL AGENDA - SEPTEMBER 9, 1986 • 10. Miscellaneous (a) Communications from City Administrator 11. Claims, Appropriations and Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment 0 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL • TUESDAY, AUGUST 26, 1986 1. The meeting was called to order by Mayor Ackland at 7:30 P.M. The follow- ing were present: Alderman Mike Carl (arrived at 9:30 P.M.), Alderman John Mlinar, Alderman Marlin Torgerson, Alderman Pat Mikulecky, and Mayor Paul L. Ackland. Also present: City Administrator Gary D. Plotz, Director of En- gineering Marlow V. Priebe, and City Attorney James Schaefer. 2. INVOCATION The invocation was given by the Reverend Wesley Vagle. 3. MINUTES The minutes of the bid openings of August 11, 1986 were approved as dis- tributed and the minutes of August 12, 1986 were approved as amended. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FINANCIAL REPORT - JULY 1986 2. PLANNING COMMISSION MINUTES OF JULY 15, 1986 • 3. NURSING HOME BOARD MINUTES OF JULY 24, 1986 (b) CONSIDERATION OF APPOINTMENTS: 1. EMPLOYEE EDUCATIONAL INCENTIVE COMMITTEE - DICK PHILLIPS ROGER HAGGENMILLER (c) CONSIDERATION OF REQUEST FOR REDUCED TRASH AND REFUSE SERVICE CHARGE (d) CONSIDERATION OF LICENSES FOR ST. ANASTASIA CHURCH'S FALL FESTIVAL SEPTEMBER 21, 1986 1. "ON SALE" NON -INTOXICATING MALT LIQUOR LICENSE 2. GAMBLING LICENSE 3. BINGO LICENSE The motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to order the minutes and report filed, ratify the appointments, approve the request, and issue licenses. Motion carried unanimously. 5. PUBLIC HEARING - 8:00 P.M. (a) FEDERAL REVENUE SHARING BUDGET Mayor Ackland called the hearing to order at 8:15 P.M. No one was present to be heard. The motion was made by Alderman Torgerson to close the hearing at 8:17 P.M. Alderman Mikulecky seconded the mo- tion and unanimously carried. 1 r'� e CITY COUNCIL MINUTES - AUGUST 26, 1986 n U Alderman Torgerson moved to adopt the budget as proposed. Motion sec- onded by Alderman Mlinar and carried unanimously. (b) IMPROVEMENT PROJECT NO. 86-12 - CONTINUED FROM AUGUST 12, 1986 Mayor Ackland called the continued hearing to order at 8:18 P.M. Director of Engineering Priebe reported on a meeting with MN/DOT regard- ing the proposed service road. Mr. Gene Setrum, MN/DOT representative, presented a layout for a serv- ice road between School Road and California Street which was discussed extensively. He also had an alternate service road plan that incorpor- ated changing the left turn islands and moving Plowman's entrance to the east. Mr. Setrum stated money might be available from the State to assist in building the service road. Mr. Arlie Schlecht commented that Plowman's building was up to the right-of-way. He further suggested that the affected property owners and City staff meet to discuss the issue. The City Council then di- rected the City Engineer to meet with the five property owners to try to come up with a solution. Mr. Jerry Hammerel from Big Bear inquired about the timeframe of the • project. Engineer Priebe commented the service road between Plowman's and Big Bear would have a temporary surface and be a 429 project. It was his recommendation to continue the hearing. The motion was made by Alderman Torgerson to continue the hearing until such time as an agreement could be reached on a 429 project. Motion seconded by Alderman Mlinar and unanimously carried. 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) REVIEW OF 1985 FINANCIAL STATEMENTS BY AUDITING FIRM OF CHARLES BAILLY & COMPANY Mr. Vern Grabow of Charles Bailly & Company reviewed the City's 1985 financial statements. Several recommendations were given for improve- ments in controls and procedures. Following discussion, the motion was made by Alderman Torgerson, sec- onded by Alderman Mikulecky, to authorize the City's accounting firm to review cash funds and make a recommendation to the City Council on how existing and proposed cash funds in the police department should be handled and explain where all police department funds have been expend- ed for the past three years (1983-85). Motion carried unanimously. is E 11 CITY COUNCIL MINUTES - AUGUST 26, 1986 Alderman Torgerson amended the motion to include a review of cash poli- cies in other departments. Motion seconded by Alderman Mikulecky and unanimously carried. After discussion, it was determined the City Council will discuss the amendment concerning all departments as an agenda item at the next Council meeting for further clarification on fees from Charles Bailly. (b) CONSIDERATION OF REQUEST FOR FIRE MARSHAL TO ATTEND FIRE INSTRUCTORS ASSOCIATION FALL CONFERENCE AND CHIEFS CONFERENCE SEPTEMBER 20-21, 1986 The motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to approve the request. Motion carried unanimously. (c) CONSIDERATION OF REQUEST FOR TRANSIT COORDINATOR TO ATTEND TRANSIT CONFERENCE SEPTEMBER 17-18, 1986 Alderman Mlinar moved to approve the request. Motion seconded by Ald- erman Torgerson and unanimously carried. (d) CONSIDERATION OF REQUEST FOR USE OF LIBRARY SQUARE FOR ARTS AND CRAFTS FESTIVAL SEPTEMBER 19-20, 1986 • The motion was made by Alderman Mlinar to approve the request. Alder- man Torgerson seconded the motion and carried unanimously. Executive Director Gary Blythe inquired if the apron to the street could be used for the arts and crafts festival. This item will be addressed at the next Council meeting. 7. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 20/86 - ORDINANCE AMENDING SECTION 710:00 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED "STOP STREETS" BY ADDING SUBDIVISION NO. 20 THERETO, RELATIVE TO "TRAFFIC, LOCAL REGULATIONS" Alderman Mlinar moved to waive the second reading and adopt Ordinance No. . Motion seconded by Alderman Carls and unanimously carried. (b) RESOLUTION NO. 8365 - RESOLUTION FOR PURCHASE The motion was made by Alderman Carls, seconded by Alderman Mlinar, to waive reading and adopt Resolution No. 8365. Motion carried unani- mously. (c) RESOLUTION NO. 8367 - RESOLUTION FOR AGREEMENT BE"WEEN CITY AND STATE FOR PURCHASE OF UNICOM RADIO • Alderman Carls moved to waive reading and adopt Resolution No. 8367. Motion seconded by Alderman Mikulecky and unanimously carried. 3 CITY COUNCIL MINUTES - AUGUST 26, 1986 0 (d) RESOLUTION NO. 8368 - CITY OF HUTCHINSON RESOLUTION OF APPLICATION AND AUTHORIZATION TO EXECUTE AGREEMENT AND CERTIFICATIONS It was moved by Alderman Torgerson, seconded by Alderman Mlinar, to waive reading and adopt Resolution No. 8368. Motion unanimously car- ried. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF REQUEST FOR CDC EXECUTIVE DIRECTOR AND CITY ADMINISTRATOR TO ATTEND ANNUAL BOARD RETREAT OF THE CDC SEPTEMBER 4-5 (DEFERRED AUGUST 12, 1986) Following discussion that the retreat should be held locally, Alder- man Carls moved to approve the request. Motion seconded by Alderman Torgerson and failed four to one, with Alderman Torgerson voting aye and Aldermen Carls, Mlinar, Mikulecky and Mayor Ackland voting nay. (b) CONSIDERATION OF CLEAN UP OF FORD ROLFE THIRD AVENUE PROPERTY (DEFERRED AUGUST 12, 1986) City Attorney Schaefer reported the property owner had 20 days to clean up his property, and the time had not elapsed. No action was taken. (c) REVIEW OF FIRST AND SECOND QUARTER STATUS REPORT ON 1986 OBJECTIVES • (DEFERRED JULY 22, 1986) City Administrator Plotz reviewed the 11 items on the objectives list. It was the consensus of the Council to schedule a special meeting for September 3, 1986 at 7:00 P.M. to review the consulting fees of Dono- hue for Phase III of the wastewater treatment plant. Discussion was also given to the possibility of putting out a City calendar for 1987. (d) CONSIDERATION OF PAYMENT FOR INSTALLATION OF LIBRARY HANDICAP RAMP Following discussion, Alderman Mikulecky made the motion that the City Council would back up the Mayor's position to request the architect pay the cost for the library handicap ramp installation. Motion seconded by Alderman Mlinar and unanimously carried. (e) CONSIDERATION OF APPLICATION FOR GAMBLING DEVICES LICENSE BY FAMILY PLUS INC. AT 40 HOUR WEEK (DEFERRED AUGUST 12, 1986) Mr. Curt Watson, counsellor for Family Plus Inc., explained the pur- pose of the non-profit organization was to work with people who had chemical or behavior problems. The money collected would be used in the McLeod and Carver County area. Following discussion, Alderman Torgerson moved to approve issuing a license to Family Plus Inc., with the stipulation that funds be used in i the Hutchinson area. Motion seconded by Alderman Mlinar and carried 4 U CITY COUNCIL MINUTES - AUGUST 26, 1986 unanimously. It was requested that the organization provide the City with a report at the end of a six-month period. (f) CONSIDERATION OF FREEMONT AVENUE CUL-DE-SAC FOR GREENCASTLE SITE Mr. Newell Weed expressed concern regarding the cul-de-sac and occu- pancy requirement for the Greencastle building inasmuch as some of the residents were ready to move in. He also questioned whether the City had an ordinance that required a cul-de-sac on property leading into a fie'd. The agreement between the City of Hutchinson and the developer was re- viewed for clarity. City Attorney Schaefer suggested a written agree- ment from the developer to cover a five year period in which he could put in the cul-de-sac. It was the consensus of the Council that the cul-de-sac was required. Alderman Carls moved that the cul-de-sac be completed as of November 1, 1986 so as to assist Greencastle to make the building more readily available for occupancy. Motion seconded by Alderman Mikulecky and carried four to one, with Alderman Torgerson voting nay. Fire Marshall Field requested that the occupancy date not be approved • at this time. Following discussion of three optional plans submitted for the cul-de- sac, Alderman Mlinar moved to approve plan No. 3 which was equally di- vided between the City and Greencastle property. Motion seconded by Alderman Carls. The motion was amended by Alderman Mikulecky to make the cul-de-sac a no parking zone. Amended motion seconded by Alderman Mlinar and carried, with Aldermen Carls, Mlinar and Mikulecky voting aye, Mayor Ackland voting nay, and Alderman Torgerson abstaining. The main motion carried, with Aldermen Carls, Mlinar and Mikulecky voting aye, Mayor Ackland voting nay, and Alderman Torgerson abstaining. Alderman Mlinar moved to order the preparation of plans and specifica- tions for the cul-de-sac. Motion seconded by Alderman Carls and car- ried unanimously. 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS The motion was made by Alderman Torgerson, seconded by Alderman Carls, to authorize discontinuation of service as recommended unless other ar- rangements had been made. Motion unanimously carried. (b) CONSIDERATION OF APPLICATION FOR TRANSIENT MERCHANTS PERMIT BY VILLAGE • HOME ENTERTAINMENT CENTER FOR SEPTEMBER 6-7, 1986 Alderman Carls moved to approve the application and issue the permit. G CITY COUNCIL MINUTES - AUGUST 26, 1986 0 Motion seconded by Alderman Mlinar and carried unanimously. (c) CONSIDERATION OF SETTING 1987 BUDGET REVIEW DATES After discussion, the motion was made by Alderman Torgerson, seconded by Alderman Carls, to set a budget review date for September 10 at 7:00 P.M. Motion unanimously carried. (d) CONSIDERATION OF ADOPTING ASSESSMENT ROLL NO. 222, SHADY HAVEN SUBD. The motion was made by Alderman Mikulecky, seconded by Alderman Mlinar, to adopt assessment roll No. 222 and to waive reading and adopt Resolu- tion No. 8366. Motion carried unanimously. (e) CONSIDERATION OF INCOME GUIDELINES FOR SENIOR CITIZEN DEFERRED SPECIAL ASSESSMENTS Following discussion, Alderman Carls moved to approve the recommended eight percent increase for senior citizen deferred assessment income guidelines. Motion seconded by Alderman Mlinar and unanimously car- ried. (f) CONSIDERATION OF APPLICATION FOR DEFERRED SPECIAL ASSESSMENTS Alderman Mlinar moved to approve the deferred assessment for George • Luthens. Motion seconded by Alderman Mikulecky and carried unani- mously. (g) CONSIDERATION OF CORRESPONDENCE FROM VICTOR SWANSON REGARDING WEED CUTTING City Forester Mark Schnobrich reported on the weed cutting incident affecting Victor Swanson. Following discussion, Alderman Mlinar moved to defer to September 9 meeting. Motion seconded by Alderman Torger- son and unanimously carried. (h) CONSIDERATION OF FALL LEAF COMPOSTING PROJECT Chairman Schnobrich commented on the Solid Waste Management Commit- tee's proposal for a fall leaf composting project. After discussion, The motion was made by Alderman Torgerson, seconded by Alderman Miku- lecky, to approve the project. Motion carried unanimously. (i) CONSIDERATION OF TRAIL LICENSE AGREEMENT BETWEEN CITY AND MN/DNR Mr. Bob Kaul of the DNR was present to answer questions regarding the trail license agreement. Following discussion, Alderman Mikulecky moved to approve and enter into a contract. Motion seconded by Alder- man Torgerson and unanimously carried. • R • CITY COUNCIL MINUTES - AUGUST 26, 1986 (j) CONSIDERATION OF TRAIL LICENSE AGREEMENT BETWEEN PARKS & RECREATION DEPARTMENT AND MN/DNR The motion was made by Alderman Mikulecky, seconded by Alderman Torger- son to approve and enter into a contract. Motion carried unanimously. (k) CONSIDERATION OF GRADE CLASSIFICATION ADJUSTMENTS Mayor Ackland stated this item was deferred to the budget meeting. (1) CONSIDERATION OF REZONING SUBMITTED BY SCHOOL DISTRICT NO. 423 WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, Alderman Torgerson moved to approve the rezoning and to waive the first reading of ordinance No. 21/86 and set second reading for September 9, 1986. Motion seconded by Alderman Mlinar and carried unanimously. RECESS: The City Council adjourned for a five minute recess at 9:37 P.M. (m) CONSIDERATION OF CONDITIONAL USE PERMIT SUBMITTED BY DELORIS AND CLARENCE FREITAG WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH CONTINGENCIES • Alderman Torgerson reported he had visited the home and found it to be comfortable for the elderly. The main concern was that it met the re- quirements of the conditional use permit. After discussion, Alderman Torgerson moved to approve the conditional use permit and to waive reading and adopt Resolution No. 8356. Motion seconded by Alderman Mlinar and unanimously carried. (n) CONSIDERATION OF CONDITIONAL USE PERMIT SUBMITTED BY PURE CULTURE PRODUCTS WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Alderman Mikulecky, sec- onded by Alderman Torgerson, to approve the conditional use permit and waive reading and adopt Resolution No. 8357. Motion carried unani- mously. (o) CONSIDERATION OF CONDITIONAL USE PERMIT SUBMITTED BY FRANCES CANNON WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSINO After discussion, Alderman Carls moved to approve the conditional use permit and to waive reading and adopt Resolution No. 8358. Alderman Mlinar seconded the motion and unanimously carried. (p) CONSIDERATION OF PRELIMINARY AND FINAL PLAT SUBMITTED BY KEN SANTELMAN OF SANTELMAN'S SECOND ADDITION WITH FAVORABLE RECOMMENDATION OF • PLANNING COMMISSION Following discussion, the motion was made by Alderman Carls, seconded 7 CITY COUNCIL MINUTES - AUGUST 26, 1986 by Alderman Torgerson, to approve the final plat and to waive reading and adopt Resolution No. 8359. Motion carried unanimously. (q) CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE #464, SECTION 7.09 WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, Alderman Torgerson moved to approve the amendment and to waive first reading of ordinance No. 22/86 and set second reading for September 9, 1986. Motion seconded by Alderman Mikulecky and car- ried unanimously. (r) CONSIDERATION OF PROPOSED REGISTERED LAND SURVEY SUBMITTED BY RICHARD SCHMIDTBAUER WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Alderman Torgerson, sec- onded by Alderman Mlinar, to approve the registered land survey and to waive reading and adopt Resolution No. 8363. Motion unanimously car- ried. (s) CONSIDERATION OF FINAL PLAT OF PLAZA HEIGHTS SUBMITTED BY ALBERTSON AND HERMAN WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, Alderman Mlinar moved to approve the final plat and to waive reading and adopt Resolution No. 8360. Motion seconded by Alderman Carls and carried unanimously. (t) CONSIDERATION OF FINAL PLAT OF WOODRIDGE SUBMITTED BY MIKULECKY AND COMPTON WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Alderman Torgerson, sec- onded by Alderman Carls, to approve the final plat and subdivision agreement and to waive reading and adopt Resolution No. 8361. Motion carried four to zero, with Alderman Mikulecky abstaining from voting. (u) CONSIDERATION OF FINAL PLAT OF SCHMIDTBAUER'S THIRD ADDITION WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, Alderman Mlinar moved to approve the final plat and subdivision agreement and to waive reading and adopt Resolution No. 8362. Motion seconded by Alderman Torgerson and unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR Administrator Plotz reminded the Council of a special meeting on Aug- ust 28 for a public hearing to refinance the telephone company's IRB. Also, the Council was informed of an August 28 meeting for the Police Civil Commission. It was reported that the City of Hutchinson had not received any LAWCON Rl • CITY COUNCIL MINUTES - AUGUST 26, 1986 grants from its recent applications for bass pond development and arena parking lot improvements. Mr. Plotz stated no fence had ever been installed by Victor Swanson on the property adjacent to the mini -storage in the Industrial Park as authorized by the City Council. Now Mr. Swanson is requesting a cash settlement of $1,500 in the form of a special assessment reduction. He would like this item on the next Council agenda. A meeting regarding disaster preparedness was held today. It was de- cided that the Council and key local industry representatives should be involved and view a film. Therefore, a meeting date will be establish- ed after the budget meetings are over. The City Administrator reported Bonnie Baumetz would replace the pres- ent Planning Commission secretary who has resigned her position, and the receptionist position will be advertised. (b) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING Director of Engineering Priebe reported on lettings No. 11 and No. 13. He requested Council approval of the plans and specifications for Let- ting No. 13 and authorization to advertise for bids on September 9, • 2:00 P.M., for Lettings No. 11 and No. 13. Following discussion, Alderman Mlinar moved to order and approve plans and specifications, set bid date of September 9 at 2:00 P.M., and to waive readings and adopt Resolutions No. 8369, No. 8370, and No. 8371. Motion seconded by Alderman Carls and unanimously carried. (c) COMMUNICATIONS FROM ALDERMAN MIKE CARLS Alderman Carls inquired about the status of the plaques to be presented to out -going board and commission members. Concern was expressed regarding the City serving beer at the picnic and the City's liability in the event of an accident. Alderman Carls re- ported the hospital had discontinued serving beer at its party, and he suggested the Council discuss a policy at some future meeting. (d) COMMUNICATIONS FROM ALDERMAN MARLIN TORGERSON Alderman Torgerson stated he had been contacted by Kraus -Anderson re- garding available space for a satellite liquor store in the mall area. Additional information will be forthcoming. (e) COMMUNICATIONS FROM ALDERMAN PAT MIKULECKY • Alderman Mikulecky updated the Council members on the police station project. He reported the architect was over budget, and the committee requested the architect to make cuts to reduce the construction cost. 9 CITY COUNCIL MINUTES - AUGUST 26, 1986 0 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Alderman Mlinar to approve and authorize pay- ment from the appropriate funds. Motion seconded by Alderman Miku- lecky and unanimously carried. 12. ADJOURNMENT There being no further business, the meeting adjourned at 11:55 P.M. • 10 0 MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL THURSDAY, AUGUST 28, 1986 The special meeting was called to order by Mayor Ackland at 7:15 P.M. The following were present: Alderman John Mlinar, Alderman Marlin Torgerson, Alderman Pat Mikulecky and Mayor Paul L. Ackland. Absent: Alderman Mike Carls. Also present: City Administrator Gary D. Plotz and City Attorney James Schaefer. The public hearing was called to order, and it was reported that the purpose of the meeting was to refinance the industrial revenue bond previously issued to the Hutchinson Telephone Company. Following discussion, the motion was made by Alderman Mlinar, seconded by Alderman Torgerson, to approve the refinancing and to waive reading and adopt Resolution No. 8372. Motion unanimously carried. City Administrator Plotz reported the primary election would be on the date • of the next Council meeting, and it was requested that the Council change the meeting time to 8:00 P.M. Alderman Mlinar moved to reschedule the Sep- tember 9, 1986 City Council meeting to 8:00 P.M. Motion seconded by Alder- man Torgerson and carried unanimously. There being no further business, the meeting adjourned at 7:20 P.M. 0 MINUTES JOINT MEETING - HUTCHINSON CITY COUNCIL AND POLICE CIVIL SERVICE COMMISSION THURSDAY, AUGUST 28, 1986 The joint meeting of the City Council and Police Civil Service Commission was called to order by Mayor Ackland at 7:45 P.M. Present were: Mayor Paul L. Ackland, Alderman Marlin Torgerson, Alderman Pat Mikulecky, City Administrator Gary D. Plotz, City Attorney James Schaefer, Commissioner Robert Prochnow and Commissioner W. G. Miskoff. Mayor Ackland explained that former Commissioner Joseph Dansereau was not re- appointed to the Police Commission in accordance with the new City Council policy to reduce the length of term served on a board or commission. The new appointee was Jeff Haag, who was absent from the meeting. It was stated that no minutes of Police Commission meetings were recorded since 1979. In response, the Commissioners reported very few meetings had been held because they were not necessary. The Police Department had requested some meet- ings with the Commissioners, and minutes were available in the Police Depart- ment. In reviewing the responsibilities of the Police Civil Service Commission, the Commissioners considered their main purpose to be in the area of hiring police- men, and no new police officers had been hired in several years. Mayor Ackland commented that the current departmental manual was dated August 1985. He questioned the policy which allowed the Police Chief to suspend an employee for 60 days without a Police Commission hearing. The Mayor also re- quested the Commission to review the area of authority over the Police Depart- ment. The Commissioners were informed that the City Council had authorized the City's accounting firm of Charles Bailly & Company to review the three cash funds in the Police Department (crime prevention, petty cash and employee fund) for the years 1983-85. It was felt that these funds had been improperly used, and a new policy would be established for the future. The Mayor stated he did not feel he was receiving full cooperation from the Police Department in obtaining personnel data and records requested. The Com- missioners commented that if they had been contacted, they could have assisted in obtaining the requested materials. In the absence of Commissioner Jeef Haag and Police Chief O'Borsky, it was de- termined to hold another meeting in early September. The meeting adjourned at 8:15 P.M. 0 • • • .owu C-404 Period C m w1n<D • e. permits issued I AUGUST 196 PLEASE MAIL ON OR BEFORE THE 4TH DAY OF THE MONTH ` U.S. DEPARTMENT OF COMMERCE •uREAu a� rwa cE..aar (vleeas CgrK! a^Y •^vs in he. or •OdrKa) REPORT OF BUILDING OR ZONING PERMITS ISSUED AND LOCAL PUBLIC CONSTRUCTION 103500 27 a 9999 065 1 0 26 9999 02730 CENSUS USE ONLY HONER PITTMAN SLOG OFF CITY HALL 37 WASHINGTON AVE HEST HUTCHINSON RN 55350 Has the 1.21-Phic C-1-1-90 Of this permit system changed during this period? 0 No ❑ Yes - Explain in comments If no permits were Issued during this B -re-- -f die Can... (ease read the,nstrucnons before period, ..to, (K) in be. and return a MAIL THIS 1201 East Tenth Street completing fano. For further help. fom r — ` COPY TO Jeffersonville, Ind. 47132 call collect (301) 763-7244. Section I -NEW RESIDENTIAL HOUSE. PRIVATELY OWNED PUBLICLY OWNED Number Valuation of Number I Valuation of construction KEEPING BUILDINGS AND tum No, MOBILE HOMES ildinp Nu°qsting consbuctim 1cam, conn/ BuildinP Itaasm ui((sg (Om,11 cental 711 (a) bbl Itl (d1 (el Igl One -family houses, detached 101 One -family houses attached, each unit separated from adjoining unit(s) by a wall that extends from ground to roof 102 Two-family buildings 103 Three- and four -family buildings 104 Five -or -more family buildings 105 TOTAL (S. of 101-1051 109 3 20 470,351 Mobile homes 112 3 3 Section II - NEW RESIDENTIAL NOH- PRIVATELY OWNED PUBLICLY OWNED Number Val uabon of Numbs Valuation of construction HOUSEKEEPING Item N0 uildings Rooms uildings BUILDINGS construction (Omit cental Rmms lOmn cental - la) Ibl lcl (dl lel IU Igl Hotels, motels, and tourist cabins intended for transient accommodations 213 Other nonhousekeeping shelter 214 111'Section III -NEW NONRESIDENTIAL PRIVATELY OWNED PUBLICLY OWNED Number Valuation of Number Valuation of BUILDINGS Itam NO. tonstrudian (Omit cerin) ausmg construction Bui ld log units IOmrt [mist Housing uildings IS is) Ibl Incl) Idl lel tll lel Amusement and recreational buildin s 318 Churches and other veli sous buildin s 319 Industrial buildings 320 Parkin ara es (open to eneral public) 321 Service stations and repay arages 322 Hospitals and other institutional buildin s 323 Office, bank. and professional buildin s 324 Public works and utilities buildin s 325 Schools and other educational buildings 326 Stores and other mercantile buildin s 327 1 16,000 Other nonresidential bulldings 328 3 1,452 Structures other than bul'.dines 329 Section IV - ADDITIONS AND ALTERATIONS l c c_ An increase In the number of housing units (in the housing units column, n enter only the number of additional i r units) 433 No change in the number of a " housing units 434 20 60,900 A w C � A decrease in the number of housing o ^ units (in the housing units column, w enter only the number of decreased 4 units) 435 Residential garages and carports (attached and detached) 436 5 41 771 All other buildings and structures 437 5 379,4137 2 -Signs 42 Permits - $969,961.00 Total Valuation a.vww . ... .... Item Writhes, Valuation al mxr Valuation of - No. Housing construction uildings, Housing COm�rceebn uildings units f0inll canis) units is) lo) lel Id) lel IN 'RI Nonclsidenual and nonhousekeeping buildings to housekeeping buildings 540 Housekeeping buildings to nonresidential and nonhousekeeping buildings 541 S.Cliaa VI - DEMOLITIONS AND RAZING OF BUILDINGS One -family buildings attached and detached 645 Two-family buildings 646 Three- and four -family buildings 647 Five -or -more family buildings 648 All other buildings and structures 649 Section VII - ADDITIONAL INFORMATION FOR INDIVIDUAL PERMITS OF $500.000 OR MORE Please provide in the space below, additional information for each individual permit valued at $500.000 or mare entered in sections I through V. hemi4 iyn of Number of Number Irom Name and address, of ction housing of Description p owner, a, builder omt j units buildings I-V (p) l I0 (g) a) (b) KIM of building_____________________________________b Td)(e Kind of building ____________________ ublic Site addre5a ---------------------- KIM of building ________________ TlY address -------------- _________ EPuu,',blic Kind of Wilding _______------------ Site address _______________________ Kind of Wilding _______________________ ❑Private SHe adares5 -----------------------'`Public Kind of building Private ____________________ 17 Public Site address------------------------ Kim of Wi lding ❑Private ____________________ Site addrl5l ________________ _____ `IPumic -- _' Private 1 __i --Public EK.M.t Private ___________ -- ---- ----- - ----- --Public comments Name of person to contact regarding this report Telemne Area code Numder Enenvon Title 612 507-5151 210 Buildificial .on.. c 0', a-..... E • F, -I L J HUTCHINSON COMMUNITY HOSPITAL • Regular Board of Directors Meeting - July 15, 1986 Large Conference Room - 4:00 PM Present: Rev. Thor Skeie, President; Rolly Balke, Secretary; Mike Carls, Trustee; Bob Durfee, Trustee; Dr. Carl Bretzke, Chief of Staff Absent: Joan Ewald, Vice -President; Dori Johnson, Trustee Others Present: Philip Graves, Administrator, Frank Seivert, Director of Finance; Jane Lien, Director of Nursing Services; Virginia Penk, KDUZ/KKJR Radio; Jane Hodgins, Hutchinson Leader; Sherrie Krueger, Recording Secretary; Richard and Dave Westlund, Westlund Associates; Harley Albers, Albers Insurance Agency; Vern Silvernale and Barbara Dixon, Minnesota Hospital Association. Prior to the regular board of directors meeting a special educational session was held. At 4:15 PM Graves introduced Mr. Vern Silvernale, Vice -President for Finance for the Minnesota Hospital Association, and Ms. Barbara Dixon, Manager of Trustee Services for the Minnesota Hospital Association. Mr. Silvernale first addressed several current issues in healthcare, including Medicare inclusion of capital into the DRG payment, changes to Medicaid reimbursement and changes to Medicare reimbursement. He further commented on the outcome of these changes. He stated that in the future small hospitals will have a difficult time accessing capital and that, as a result, many hospitals may close when they need money for their physical plant or when they lose their physician. Mr. Silvernale stressed the need for management information, particularly comparative information, noting that this is where financial ratios can be a useful too. He explained several of the ratios via overhead and handouts. Mr. Silvernale also stressed to board members the importance of their role in ascertaining the healthcare needs of the community. Ms. Dixon briefly addressed the board regarding the role of MHA's trustee services department. She presented to the board information on self- evaluation and also discussed the concept of a designated trustee -liaison person. At this point the meeting adjourned for dinner. Following dinner the regular board of directors meeting was called to order by President Skeie at 6:22 PM. Minutes of Past Meetings. The minutes of the June board of directors meeting were presented. Following discussion: Motion was made by Balke, seconded by Bretzke, to approve the minutes of the June 17th, 1986, board of directors meeting as presented. All were in favor. Motion carried. Medical Staff Meeting Minutes. Dr. Bretzke briefly reviewed the minutes of the July, 1986, regular meeting of the medical staff. No unusual comments were made. Page Two• Regular Board of Directors Meeting July 15, "" employee Old Business. representatives. He distributed o ing°ard that A. Ph' sicians' Health Plan. Graves informed the board a meetingse em re of empl°Yee comments following er rates with the meetings had been held with better coverage and cheap employees. members a recap regarding several COandnalsooting any negative commeniso made dhealth insurance PHP plan, copies of a survey of emp Y He also distributed c°p itals. Various me°nberbOf meloyeesrd coverage at other area hosp favorable respself-insurequestioned commented on the overwhelming ital. Harley Albers responded, as Durfee noted that the schooltheshospt his is now a t feasibledfor he the feasibility that t agent for the school district, hospital due to its smaller size and usage Following discussion: seconded by Carls, to change employee Motion was made by Durfee, e from B1uCarlossseeie andeBalke to health ins' ance Health Plan• Durfee, Physicians Bretzke voted against. Motion carried. voted in favor, of hiring an agent -of -record • ossibility . Graves recommends The board then discussed the P lan for employeesuestions Graves also pointed out agent at this time and that any to broker the health insurance P to PHP that we do not choose an or problems be addressed directly dealing directly with PHP we can save an additional 290 ted that by , Carls questioned°anduGravesa would ass (or approximately $3,000) do not have an agentwould assist _ employees questions �{ we Personnel Director, regarding emp Y possible Linda Ziemer> that as much as p to hire additional i{ need be, Linda would contact PHP direr y Graves employees and, Would not be. questions. Carls also asked if it would be necly w feel we need an agent in the future we can personnel and Graves indicated that it definitely further noted that re ared hire one at that Point- ent> PO out that he had Pt doesn't ance Harley Albers, local ins. hospital; now the hospital is saying the bid on behalf of the hosp Burns Manor need him. employees. Rich Westlundfinclud'ing Associates, He indicated that his role would be that of an intermediary acting on behalf of the emp Ygroups, indicateHo that his firm handles several PH Nursing Following discussion: Skeie, to hire an agent Balke, seconded by lan. All were Motion was made by to ee health insurance p of record for the against. o failed. Y Page Three Regular Board of Directors Meeting • July 15, 1986 New Business. A. Medical Center Agreement. The board reviewed the lease (along with proposed changes from the Medical Center) between the Medical Center and the hospital for the additional 3,000 square feet of expansion space. Graves pointed out that this is essentially the same lease we currently have with the Medical Center. Following discussion: Motion was made by Durfee, seconded by Carls, to approve the lease with the Medical Center. Durfee, Carls, Skeie and Balke voted in favor; Bretzke abstained due to conflict of interest. Motion carried. Carls questioned whether the city could be held accountable for certain expenses such as parking lot maintenance or snow removal should the hospital fail to act. Following further discussion: Motion was made by Carls, seconded by Balke, to request an opinion from the city attorney as to whether or not the hospital board has authority to enter into this lease or whether it should be an act of the City Council. Durfee, Carls, Skeie and Balke voted in favor; Bretzke abstained due to conflict of interest. Motion carried. B. Financing of Medical Center Construction: The lowest bid for the Medical Center renovation is $165,000. The hospital will be loaning the Medical Center $200,000 ($165,000 for construction costs plus $35,000 for equipment and furnishings) at an interest rate of 10%. The board reviewed the promissory note. Following discussion: Motion was made by Balke, seconded by Durfee, to approve financing for the Medical Center renovation as set forth by Maiers and Graves. Balke, Durfee, Skeie and Carls were in favor; Bretzke abstained due to conflict of interest. Motion carried. C. Promotion of Frank Seivert. Graves informed the board that Frank Seivert had recently been promoted to Director of Finance. Graves is requesting that the board give Seivert the authority to sign and endorse hospital checks in his absence. Following discussion: Motion was made by Carls, seconded by Durfee, to grant authority to Frank Seivert, Director of Finance, to sign and endorse 40 hospital checks in the absence of the Administrator. Page Four Regular Board of Directors Meeting July 15, 1986 • New Business (Continued) D. PPO. Graves informed the board that he and Brenda Maiers of the Medical Center are working with SelectCare and Hutchinson Technology to put together a PPO arrangement for HTI employees. HTI will be offering their employees an HMO -- Med Centers Health Plan -- for which Hutchinson Hospital and Hutchinson Medical Center are not currently providers. Graves hopes that our PPO will be another alternative for HTI employees. Graves indicated that he may call a special joint meeting with the hospital board and the Medical Center in order to finalize an agreement. E. New Physician. Graves informed the board that Dr. John Zenk, an internist, will be starting with the Hutchinson Medical Center next week and that his staff application will come to the board for approval at next month's meeting. Bretzke informed the board that Dr. Zenk is a graduate of the Hennepin County Medical Center residency program in internal medicine and comes highly recommended. F. Second Quarter Status Report. The board reviewed the second quarter objective status report. As a part of objective M05 the trustees discussed a possible board planning retreat. It was the consensus of trustees to invite an outside facilitator; Skeie suggested a CEO from another healthcare facility. Balke stated that he felt it was 40 necessary to have as many physicians attend as possible. Skeie appointed himself and Carls as a subcommittee to discuss with the Administrator possibilities for a Board of Trustees planning retreat. Statistical Report. The report was presented. It was indicated that we had approximately the same number of admissions as the previous month, with a percentage of occupancy at 35.6%. The number of newborns is down, but the number of surgeries performed is up. Graves informed the board that the medical students staffing the ER on weekends have been very busy. Accounts Payable. The accounts payable were presented to the board. Following discussion: Motion was made by Balke, seconded by Durfee, to approve the listing of accounts payable and cash disbursements in the amount of $541,384.79. All were in favor. Motion carried. Financial Statements. The financial statements for June were presented. In reviewing the statements, Graves noted that the Mental Health Unit showed a year-to-date gain of $51,000. 0 LI n LJ Page Five Regular Board of Directors Meeting July 15, 1986 Departmental Reports. A. Director of Mental Health Unit. The report was presented. No unusual comments were made. B. Education Coordinator. The report was presented. No unusual comments were made. C. Dietitian. The report was presented. No unusual comments were made. Auxiliary Meeting Minutes. The minutes were presented. No unusual comments were made. Patient Satisfaction Surveys. Those patient satisfaction surveys received since the last board meeting were reviewed by those present. Other. A. Hypertension Unit. Carls requested information about the feasibility of beginning some type of preventive or early -warning hypertension program at HCH. This will be brought up again at the board planning retreat. B. Dassel Satellite Office. Carls inquired about the status of the Dassel satellite office, noting that this was not a 1986 objective. Graves indicated that it was a continuing objective from 1985 and that he had recently been in contact with Dr. Wolff who would like to discuss the possibility of HCH putting a physician in Dassel in partnership with him. Graves will be discussing this further with Dr. Wolff and will keep the board informed on this topic. Adjournment. The meeting was adjourned by President Skeie at 8:30 PM. Respectfully submitted, J/t"" i' AA� Sherrie Krueger Rolly Balke Recording Secretary Secretary SK h=1INSON COH-U ITY 110SPITAL, BUDGL'P OOMPARISONS - NATURAL CATEGORIES FOR SEVEN MONTHS ENDED JULY 31, 1986 CURRE24T PERIOD AC•IU70. BU=- VARJANCE PATIENT REVENUE Daily Hospital Service $ 73,975 $127,132 $(53,157) Medical Nursing Units 51,475 37,104 14,371 Mental Health Unit 407,842 262,500 145,342 Ancillary $533,292 $426,736 $106,556 Gross Patient Revenue (24,587) (19,290) (5,297) Less: Discounts & Allowances $508,705 $407,446 $101,259 16,815 15,635 1,180 Net Patient Revenue Other Operating Revenue $525,520 $423,081 $102,439 Total operating Revenue $261,497 $257,199 $ 4,298 48,948 48,021 927 ?7,011 18,344 8,667 ),383 9,081 1,302 .2,158 6,731 5,427 40,462 54,758 (14,296) 21,975 16,707 5,268 6,706 7,067 (361) 3,318 3,817 (499) 5,220 5,420 (200) 2,734 2,950 (216) 18,653 23,435 (4,782) 24,760 11,231 13,529 $483,825 $464,761 $19,064 41,695 (41,680) 83,375 ••�•• � Ivo � Salaries Employee Benefits Medical & Other Fees Raw Food Drugs Medical & Other Supplies Utilities Building & Equipment Repairs Rental E5q3ense Insurance Interest Depreciation Other Expenses Total Operating Expense operating Income 0 YEAR-TO-DATE ACTUAL BUDGET VARIF=Y_'E $ 908,488 $1,023,955 $(115,467) 275,691 293,343 (17,652; 2,328,130 2,149,602 178,528 $3,512,309 $3,466,900 $ 45,409 (160,684) (92,761) (67,923) $3,351,625 $3,374,139 $(22,514; 107,152 109,972 (2,820) $3,458,777 $3,484,111 $(25,334) $1,738,723 $1,783,081 $(44,358) 322,722 331,804 (9,082) 167,632 176,143 (8, 60,341 67,197 (6,8 90,222 63,027 27,195 339,466 323,205 16,261 110,083 120,343 (10,260) 41,047 50,713 (9,666; 24,242 21,131 3,111 36,540 37,928 (1,388) 20,137 20,644 (507) 134,708 164,045 (29,337) 67,107 81,423 (14,316', $3,152,970 $3,240,684 $(87,714) 305,807 243,427 62,380 Add (Deduct) Non -Operating Revenue (Expense) Price -Level Depreciation 166,047) (166,047) --- (23,721) (23,721) --- Arid Working Capital ( $17,974 $(65,401) $83,375 Excess Revenues over Expenses $139,760 $77,380 $62,380 C� MINUTES Airport Commission • Wednesday, August 6, 1986 Members present: Chairman Doug McGraw, Ed Connelly and John Miller Members absent: Councilman Pat Mikulecky, Don Pankake and Randy Buboltz Staff Present: Gary Plotz, Ken Merrill and Ralph Neumann Invited Guest: Jim Weckman The meeting was called to order at 7:00 p.m, and the following business matters were discussed: Ralph Neumann was directed to contact the ASCS office in Glencoe regarding the possibility of enrolling our farm land in a "set-aside" program. Ralph Neumann made the comment that additional maintenance would be required. Further information will be available at the next meeting. Gary Plotz provided an update on the status of our airport appraisals. • Jim Weckman was invited to present his proposal for maintaining services at the airport. He said his firm is not making money, hence he became employed by Hutchinson Technology which allows approximately 20 hours a week to work at the airport. He will not renew his insur- ance coverage after August 20, 1986. He indicated that if a FBO oper- ation came to Hutchinson, he would like to work for them on a reduced hour basis. Numerous alternatives were discussed without a final conclusion. For the present, he will continue minor repair where certification is not needed. After Mr. Weckman left, Ralph Neumann was instructed to locate the original job description for the FBO operation and advertise in the Minneapolis Sunday newspaper asking for applicants. Letters were to be sent to Al Schulz and Terry Marsh. This action was made into a motion and passed. Mr. Merrill was asked to present the proposed 1987 budget. The following comments were made: A new unicom radio is needed for the office. $1000.00 was added to the budget to cover this. A radio activated runway lighting system was discussed. This will be checked on. The commission members felt our gas prices are too high. Staff comment was that a new shipment of gas jest arrived and the price will be adjusted. We do not have the turnover to always be on the 40 low end.- AIRPORT COMMISSION MINUTES AUGUST 6, 1986 PAGE 2 A motion was made and passed to add a $5.00 monthly surcharge to all hangar space renters to cover increased electrical changes effective November 1, 1986. A motion was made and passed to approve the 1987 budget with the recommended changes and advise the City Council of this approval. The commission members asked to what extent their liability would be should a law suit arise out of some action they passed as commission members. Reply at next meeting. Miscellaneous items: Remove old car parked by hangar. Eliminate part of a yellow painted line located between hangar buildings. No action taken on George Runke's proposed building. n U The next meeting will be held on Wednesday, September 10, 1986, at 7:00 P.M. • Respectfully submitted by Ralph Neumann • MINUTES Parks & Recreation Board • WEDNESDAY, JULY 8, 1986 Recreation Center 5:30 PM MEMBERS PRESENT: Roger Haggenmiller, Kathy McGraw, Pat Mikulecky, Roy Johnsen, Lvle Block, Retsy Connelly STAFF PRESENT: John McRaith, Susan Larson MEMBERS ABSENT: Barry Anderson Tartan Park Update: All work on the lighting at Tartan Park has stopped. An inquiry is being made into the certification of the electrical wiring. The softball field has been cut to baseball diamond size. Otherwise, the park is in good shape and ready to go. Orchard Park (Century Ave.): Playground equipment is not scheduled to be installed in this park this year. Any future equipment will have to be approved in the • budget. The site work cannot begin until all construction and contractor site work is completed. Weed Notices: The board agreed that weed notices should be enforced on a complaint basis only. Until this point, a weed survey has been conducted. Department staff felt that this was too time consuming and resulted in the tagging of some properties unnecessarily. Review of City Bidding Procedures: The board was informed that bids cannot be accepted on the basis of being a Hutchinson business. Bids are public information and are available to business upon request. Tournament Policy: To what extent should the city maintain fields on weekends was discussed by the board. Roy motioned that we should be on a do-it-yourself basis for tournaments played on our fields that are not sponsored by the city of Hutchinson since we are not being paid for useage. Roger seconded the motion, and the motion was carried. City people and equipment will be available if tournament officials cover their costs, however. • Facility Rental Policy for Athletic Associations: The board decided that all youth associations will pay half the prime time rate ($10/hour) for use of the gymnasium. This included instances where the facility is a rain location and ends up being used. //-Z�ll�o Page 2 Parks & Recreation Board Alcohol Consumption in the Ball Parks: Chief O'Borsky feels that concession stands in the ball parks should have control over the consumption of alcohol. The board feels that the existing law should be enforced, and there not be a ban on alcohol consumption. This policy will be reviewed if problems occur, however. Mosquito Spraying: Lyle mentioned that people living in the Shady Ridge area think that they are being excluded from the mosquito spraying. The Shady Ridge area is being sprayed along with the rest of the City. It was mentioned that maybe the spraying could be upped from twice weekly to three times per week during extremely bad weeks. Lawn Chairs on Deck? Pat said that parents are asking for deck space to bring lawn chairs to watch their children in the pool area. The board agreed that we keep our policy of "no lawn chairs allowed on deck". Tennis: Kathy suggested that we allow time at least once a week for senior high students to play tennis (young adults and up) in the gym. Roy moved that the meeting be adjourned and Pat seconded it. 0 • 11 MINUTES Parks & Recreation Board August 13, 1986 40 Members Present: Lyle Block, Kathy McGraw, Barry Anderson, Roger Haggenmiller, Betsy Connelly and Pat Mikulecky. Member Absent: Roy Johnsen The meeting was called to order at 5:35 p.m. The Minutes rhe minutes dated July 9, 1986 were approved by a motion made by Roger Haggenmiller and seconded by Barry Anderson, the board unanimously agreed. Appointments to the Board The appointments to the board were approved by the city council, Lyle Block and Betsy Connelly will be serving three year terms. Fall Recreation Center Schedule The Recreation Center is being opened at 7:00 a.m., last winter it was opened at 6:00 a.m.; the number of people using the building at that time was low. It was recommended that the 7:00 a.m. opening continue. After a brief discussion, the board uananimously agreed. •The women's tennis league will be using the gymnasium this year and will be meeting one day a week for a three hour block of time. Bruce Ericson discussed with the board the fact daycare centers are making use of the gym during week days. He inquired as to whether or not a fee should be charged since they generally were in large groups. After a brief discussion, a motion was made by Barry Anderson that businesses that bring in large numbers should be charged the standard rate for open gym at specified times. Betsy Connelly seconded the motiun. The problem of having food and beverages in the gym was discussed. Barry Anderson made a motion that a sign be posted stating that no food or beverages be allowed in the gym except at specified times. Roger Haggenmiller seconded the motion, the board unanimously agreed. The board agreed that Lyle Block should remain chairman of the board. Roger Haggenmiller and Kathy McGraw were again elected to oversee the Junior Parks and Recreation Board. It was brought to the board's attention that the restrooms in the parks continue to be vandalized. After discussing the situation, the board is going to recommend that the all restrooms be locked at 10:00 p.m. with the exception of West River Park because of the campground. Bruce will check with the police depar'ment to see if it is possible for them to lock the restrooms. Minutes Parks & Recreation Board August 13, 1986 Page two Budget Preview Bruce went over briefly with the board some of the major items were requested for the 1987 year. Information will be sent to board members before the next meeting. The budget will be discussed in more detail next month. Tour of the Parks At 6:30 p.m. the meeting adjourned and the board members toured the parks. klm 0 • • PUBLISHED IN THE* XHINSON LEADER, HUTCHINSON, MI ISOTA, ON TUESDAY, AUGUST 19TH, 1986. • NOTICE OF HEARING ON PROPOSED ASSESSMENT PUBLICATION NO. 3603 ASSESSMENT ROLL NO. 218 PROJECT NO. 86-08 Hutchinson, Minnesota August 12th, 1986 TO WHOM IT MAY CONCERN: NOTICE is hereby given, that the Council will meet at 8:00 P.N. en the 9th day of september, 1986, in the Council Clams of City Ball at Hutchinson, Minnesota, to pass upon the proposed assessment for the improvement of T.A. 7 West Service Road from School Road to 3401 West by the construction of Sanitary Sewer, Watermain and Appurtenances. The proposed assessment is on file for public inspection at my office. Written or oral objections will be considered at the meeting, but the Council may consider any objection to the amount of the proposed individual assessment at an adjourned meeting upon further notice to the affected property owners as it deems advisable. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or Clerk; however, no appeal may be taken as to theamountof any individual assessment unless a written objection, signed by the affected property owner, is filed with the City 'Clerk prior to the assessment hearing or presented to the presiding officer at the hearing. Under Minnesota Statutes, Section 435.193 to 435.195, the Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of this law and the res ion adopted under it, may, within 30 days of the confirmation of the asses ent, apply to the City Clerk for the prescribed form for such deferral of V ent of this special assessment on his property. The total cost of the improvement is $17,272.00. v ` Gary DbCitY Administrator • Hutchinson, Minnesota r RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL NO. 218 Letting No. 8, Project No. 86-08 Resolution No. 8378 WHEREAS, pursuant to proper notice duly given as required by law, the Council has met and heard and passed upon all objections to the proposed assessment for the improvement of T.H. 7 West Service Road from School Road to 340, West by the construction of Sanitary Sewer, Watermain and Appurtenances, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included in hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the 1st day of January, 1987, and shall bear interest at the rate of 6.2 percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from October 1, 1986, until the 31st day of December, 1987. To each subsequent installment when due, shall be added interest for one year on all unpaid installments. 3• The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by the 1st day of October, 1986; and he may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to the 31st day of December, of the year in which such payment is made. Such payment must be made before October 10, or interest will be charged through December 31, of the next succeeding year. 4. The Clerk shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the proper tax lists of the County, and such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 9th day of September, 1986. Mayor City Administrator _ 0 PUBLISHED IN THE HUTCHINSON LEADER, HUTCHINSON, MINNESOTA, ON TURSDAT, AUGUST 19TH, 1986. • NOTICE OF HEARING ON PROPOSED ASSESSMENT PUBLICATION NO. 3602 ASSESSMENT ROLL NO. 219 PROJECT NO. 86-09 Hutchinson, Minnesota August 12th, 1986 TO WHOM IT MAY CONCERN: NOTICE is hereby given, that the Council will meet at 8:00 P.M. on the 9th day of September, 1986, in the Council Chambers of City Hall at Hutchinson, Minnesota, to pass upon the proposed assessment for the improvement of Graham Street in Stillings Hoeft Addition by the construction of Grading, Sanitary Sewer, Watermain, Gravel Base and appurtenances. The proposed assessment is on file for public inspection at my office. Written or oral objections will be considered at the meeting, but the Council may consider any objection to the amount of the proposed individual assessment at an adjourned meeting upon further notice to the affected property owners as it deems advisable. . An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or Clerk; however, no appeal may be taken as to the amount of any individual assessment unless a written objection, signed by the affected property owner, is filed with the City Clerk prior to the assessment hearing or presented to the presiding officer at the hearing. Under Minnesota Statutes, Section 435.193 to 435.195, the Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older for whom it would be a hardship to make the payments. When deferment of ttiq special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of this law and the resolution adopted under it, may, within 30 days of the confirmation of the assessment, apply to the City Clerk for the prescribed form for such deferral of payment of this special assessment on his property. The total cost of the improvement is $12,109.16. • Gary D. Platz, City`Administrator Hutchinson, Minnesota a RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL NO. 219 Letting No. 9, Project No. 86-09 Resolution No. 8379 • WHEREAS, pursuant to proper notice duly given as required by law, the Council has met and heard and passed upon all objections to the proposed assessment for the improvement of Graham Street in Stillings Hoeft Addition by the construction of Grading, Sanitary Sewer, Watermain, Gravel Base and Appurtenances, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included in hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the lst day of January, 1987, and shall bear interest at the rate of 6.2 percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from October 1, 1986, until the 31st day of December, • 1987. To each subsequent installment when due, shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by the 1st day of October, 1986; and he may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to the 31st day of December, of the year in which such payment is made. Such payment must be made before October 10, or interest will be charged through December 31, of the next succeeding year. 4. The Clerk shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the proper tax lists of the County, and such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 9th day of September, 1986. Mayor • City Administrator n PumisHm D THE wTCKDLWE LEIDER, Wnyr T 7 , KL...,6.lOTA, ON TUERalY, AUG= 19TH, 1"6. • NOTICE OF BEARING ON PROPOSED ASSESSMENT PUBLICATION NO. 3604 ASSESSMENT ROLL NO. 220 PROJECT NO. 85-01-39 Hutchinson, Minnesota August 12th, 1986 TO WHOM IT MAY CONCERN: NOTICE is hereby given, that the Council will meet at 5:00 P.M. an the 9th day of September, 1986, in the Council Chambers of City Hall at Hutchinson, Minnesota, to pass upon the proposed assessment for the improvement of T.H. 7 West Service Road East of Les Louba Parkway by the construction of Watermain, Storm Sewer, Grading, Gravel Base, Curb and Gutter and Appurtenances. The proposed assessment is on file for public inspection at my office. Written or oral objections will be considered at the meeting, but the Council may consider any objection to the amount of the proposed individual assessment at an adjourned meeting upon further notice to the affected property owners as it deems advisable. • An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or Clerk; however, no appeal may be taken as to the amount of any individual assessment unless a written objection, signed by the affected property owner, is filed with the City Clerk prior to the assessment hearing or presented to the presiding officer at the hearing. Under Minnesota Statutes, Section 435.193 to 435.195, tha Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of this law and the resolution adopted under it, may, within 30 days of the confirmation of the assessment, apply to the City Clerk for the prescribed form for such deferral of payment of this special assessment on his property. The total cost of the improvement is $107,475.36. Gary D. 'Plotz, T+ y Administrator Hutchinson, Minnesota RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL NO. 220 Project No. 85-01-39 Resolution No. 8381 WHEREAS, pursuant to proper notice duly given as required by law, the Council has met and heard and passed upon all objections to the proposed assessment for the improvement of T.H. 7 West Service Road East of Les Rouba Parkway by the construction of Watermain, Storm Sewer, Grading, Gravel Base, Curb and Gutter and Appurtenances, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included in hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. C1 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the lst day of January, 1987, and shall bear interest at the rate of 7.6 percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from October 1, 1986, until the 31st day of December, • 1987. To each subsequent installment when due, shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by the 1st day of October, 1986; and he may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to the 31st day of December, of the year in which such payment is made. Such payment must be made before October 10, or interest will be charged through December 31, of the next succeeding year. 4. The Clerk shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the proper tax lists of the County, and such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 9th day of September, 1986. Mayor ty Administrator 11 PUBLISHED IN THE HUTCHINSON LEADER, HUTCHINSON, MINNESOTA, ON TUESDAY, AUGUST 19TH, 1986. • NOTICE OF HEARING ON PROPOSED ASSESSMENT PUBLICATION NO. 3605 ASSESSMENT ROLL NO. 221 Project No. 86-10 Hutchinson, Minnesota August 12th, 1986 TO WHOM IT MAY CONCERN: NOTICE is hereby given, that the Council will meet at 8:00 P.M. on the 9th day of September, 1986, in the Council Chambers of City Hall at Hutchinson, Minnesota, to pass upon the proposed assessment for the improvement of School Road from McDonald Drive to South Property Line of School District Property by the construction of Watermain and Appurtenances. The proposed assessment is on file for public inspection at my office. Written or oral objections will be considered at the meeting, but the Council may consider any objection to the amount of the proposed individual assessment at an adjourned meeting upon further notice to the affected property owners as it deems advisable. • An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or Clerk; however, no appeal may be taken as to the amount of any individual assessment unless a written objection, signed by the affected property owner, is filed with the City Clerk prior to the assessment hearing or presented to the presiding officer at the hearing. Under Minnesota Statutes, Section 435.193 to 435.195, the Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of aN or older for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of this law and the resolution adopted under it, may, within 30 days of the confirmation of the assessment, apply to the City Clerk for the prescribed form for such deferral of payment of this special assessment on his property. The total cost of the improvement is $48,856.00. •Gary D. Plotz�,Cty Admi'strator Hutchinson, ',Minnesota ADOPTING ASS FSS RESOpSSESSMENT ROLL NO' 86_10 Letting NO. 10, Project 140• Resolution No. 8380 required by law, the duly given as the Proposed t to Proper notice Od upon all objections to Drive and y1HEREAS, Pursuth uan d and Passe Road from McDonal Watermain met and hear School by the construct Of for the improvement °f Property Council has assessment of School District property COUNCIL OF HUTCHINSON, Appurtenances, T RESOLVED BY THE CITY at hereto and made NOW THEREFORE, BE I ectal assessment SOTA: ent, a copy of whioh is the special included in MINNE essm constitute therein incl r of the propose ass and shall land in the amoun. I. such prof accepted and each tract of hereby propose improvement a part hereof, is ed there in7the P against the landsbe benefited by ents found to al installm ents to be hereby levied against it equal annual installm at asgessment shall be payable in first of bear interest (10) years, i987 and shall this 2. Such assessment of ten by the adoPtiOn of period lst day of Jget down added interest ° over a P shall be of December, extendingor before the annum as day for • payable on 6,2 PerCent To the first i19a6,1 until the best interest the rate shall added regOlut ent from 00whenwhen due, assessment essm installment the entire ass subsequent Prior to 1987• To each unpaid installments*sed at any time p of the maY+ ay the boleent, to one Year on all property s° asses Auditor, P of Pa m The owner °f any P to the County the date f the entire 3• with interest accrued to i at any t the as time tion s ertY, interest shall be and he may, certification on such PrOP t that nO of October, 1986' the assessof the assessmentexcept by theIs day ount of December, the City Treasurer, entire am day of De°em sober is Patoasse the City Treasurer the the 31st ma before 0°" there mte t Pay interest accrued to ent mus of the next succeeding thereaf aid, with is made, Such PaYm remaining unpaidpayment harBed through December 3l, year in which this interest certified duplicate of of the 10, or e year. transmit a on the Prop the same shall forthwitto be extended and Paid over in q, The Clerk Auditor collected to the Countyents shall be assessment such assess al taxes. 1986. County, as other municip day of $ePtember, manner this 9th Adopted by the Council • • Published in the Hutchinson Leader on Thursday, August 28th, 1986. TO WHOM IT MAY CONCERN: NOTICE OF HEARING ON IMPROVEMENT PROJECT NO. 86-13 PUBLICATION NO. 3609 Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the City Hall at 8:00 P.M. on the 9th day of September, 1986, to consider the making of an improvement on Campbell Lane in Clark's Second Addition to East Line of Woodridge Subdivision by the construction of Grading, Gravel Base, Sanitary Sewer, Watermain, Storm Sewer and Appurtenances, pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefited property. The estimated cost of such improvement is $79,060.00. Such persons as desire to be heard with reference to the proposed improvement • will be heard at this meeting. 0 City Cler Dated: August 25, 1986 PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. • • • Published in the Hutchinson Leader on Thursday, August 28th, 1986. NOTICE OF HEARING ON IMPROVEMENT PROJECT NO. 86-14 PUBLICATION NO. 3610 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the City Hall at 8:00 P.M. on the 9th day of September, 1986, to consider the making of an improvement on the Property East of Roberts First Addition by the construction of a Drainage Line, Inlets and Berm and Appurtenances, pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefited property. The estimated cost of such improvement is $5,368.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: August 25, 1986 PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. '5 1 'C- RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS PROJECT NO. 86-14 LETTING NO. 14 • Resolution No. 8382 WHEREAS, a resolution of the City Council adopted the 12th day of August, 1986, fixed a date for a Council Hearing on the proposed improvement of the Property East of Robert's First Addition by the construction of a Drainage Line, Inlets and Berm and Appurtenances, AND WHEREAS, ten days' published notice of the hearing through two weekly publications of the required notice was given and the hearing was held thereon on the 9th day of September, 1986, at which all persons desiring to be heard were given an opportunity to be heard thereon, NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is hereby ordered as proposed in the council resolution adopted the 12th day of August, 1986. 2. Marlow V. Priebe is hereby designated as the engineer for this improvement. He shall prepare plans and specifications for the making of such improvement. Adopted by the council this 9th day of September, 1986. • Mayor ty Administrator 11 NEIL J. JENSEN ATTORHET AT LAW 22 NORTH MAIN, HUTCHINSON. MN 55850 TELEPHONE: 612/5872046 1 f September 2, 1986' LV i l;.' Gary Plotz kQ"' City Administrator City of Hutchinson Hutchinson, MN 55350 Re: Improvement Project No. 86-14 Dear Gary: Doctors Rodney Anderson and Robert Beeler have asked me to contact you regarding the hearing on the above improvement. A copy of your notice is attached. • Both Rod and Bob would like you to express to the city council their objection to the proposed improvement. It's their strong belief that this improvement will be of no benefit to their property. Please contact me if you have any further questions on objection to the project. Thank you for your cooperation in this matter. Yours very truly, NJJ:mhs Enclosure 0 Neil 'J.(JegsAi l }{utclrixsox euxie 4 �kiropractie Dr. x;V lit D. G' Dr. 'tow Y. Iseeler 2). C. Gary Plotz City Administrator City of Hutchins on Hutchinson, MN 55350 Rg; Improvement Project No September 4, 1986 86-14 ,library 4 (East v/ aEast ' SOO yinso 45 Xass xesata 55350 ){uk,, ✓uff (612) 587-8919 SEP t= UUMM Dear Gary: the proposed improvement self wish to make a further point. • As an additional comment concerning prior to Dr. Rod Anderson andou myself were built up°accepted any stated, acent to problem The properties in land. They tin es a certain ytheir purchasing our and in essence created Jensen's us ever p that time, as indicated by drainage problems t did. Thus, by building where they oppose this project. of September 2, 1986, we strongly Sincer_eiy ypurs,. Dr.. Rod And Beeler Dr. Robert J. is F__1 L.J Mr. Paul Acklund-Mayor City of Hutchinson 37 Washington Ave. W. Hutchinson, MN 55350 Dear Mayor Acklund/Council: September 5, 1986 Orville E. Peterson 1434 Leisure World Mesa, AZ 85206 I was recently notified by Big Bear that a MN D.O.T. highway construction project will drastically alter the entrance and exit options presently available to Big Bear customers, and that the sales of this business will be seriously jeopar- dized. I own and have leased this location to Big Bear for 19 years and now because of reduced highway accessability am faced with the loss of a high quality tenant and a serious devaluation • of my property. I would ask that you seriously consider putting your City Council support behind a compromise solution to open an access on Highway 7 in front of Big Bear which would allow customers to get to Big Bear. Resolution of this problem at this time would seem to be a lot simpler than the loss of business in the community and the potential for litigation in the future. Enclosure: cc -Letter 9) Sincerely, i Orville` +o\ SEP 1986 RECEWM BY- Big Bear Farm Stores, Inc. 640 54th .Avenue North Box 1247 St. Cloud, Minnesota 5630: 612-251-9000 August 15, 1986 Orville E. Peterson 1434 Leisure World Mesa, AZ 85206 RE: Hutchinson, MN Big Bear Bldg. Lease Dear Orville: Approximately May 1st we were notified of an impending MN D.O.T. highway safety improvement project on Highway 7 West, passing in front of the Hutchinson Big Bear Store. The present design of this highway improvement project will drastically alter the ingress, egress patterns of cus- tomer traffic and will undoubtably have an adverse impact on business; since it will be very difficult to enter from the west, or exit to the east. If this project has the serious impact on our business that we expect; we will most probably not renew our lease which expires in 13 months. In as much as we have successfully operated at this location for 19 years our obvious choice would be to continue at this location and we would appreciate any help you could give in resolving this problem for our mutual benefit. Sincerely, GJ/cas Greg Johnson Exec. Vice President Parks 0 Recreation • Forestry • 900 Harrington Street • Hutchinson, Minnesota 55350 T0: Mayor & City Council FROM: Bruce Ericson, Parks & Recreation Director DATE: August 28, 1986 Civic Arena (612) 587.2975 SUBJECT: 1986 Minnesota Recreation & Park Association Conference I am requesting permission to attend the 1986 M.R.P.A. Annual Conference. Information is included below. This is a budgeted item. klm 1986 ANNUAL CONFERENCE PROGRAM ••;�-� "'" INFCdIifRfKFrWM[ -1 EXCEUENCE'86" IpIl1XlMIE�`I .4My �.►[.II�.�WYY .s.w uMY.v r..I�D1r[MM1r.M.rllwYn Im. [a1. wr�uw� . yyY. Yrsrr..[r.� . M.a•.bmw. R ILWY[RIn}_Irx IYY ��r.. NYrr.a lO.lam O. Wr MY.uYwr M•^ W.n'M m•w•••Y•�w�•F••� . 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Wrvna.rw W 4[...s�YM. yWY n. 4.Y.w Il it.n iDcn _Ls.r .t�Yr.Co/IY.r.. `�w....Y`v.'� '~♦ {,D,�.Yr...Y.ar.r.Rr.Y [y.mRr.11lrlm. t.SDn ♦mDw :nY�.. �n • p•W>•IM1Ww,I .w M1♦.•n . )�� Oz♦r.-YmYn [wnen. [y M•.i�Ywn�lrn. y...rwrAMWw w Sv4x.+r im.w..m d•••rw. a r♦.e br•. O♦. unrn .n�.. L.- �n tT To the MAYOR OF HUTCHINSON and the HUTCHINSON CITY COUNCIL • From the residents of the 600 BLOCK OF ROBERTS ROAD SOUTH We the undersigned petition the City of Hutchinson to complete surfacing of the 600 Block of Roberts Road South as soon as such can be scheduled and completed. We certify that we are residents of the above named street. ADDRESS p I•�C� Robe�S �N S: 0 4L'G 1986 w' R.EC.�j j�ic7 ro BY fiw S/O/�21 ll Ot6g� 9Peace GLutkelran G urctL 11 August 29, 1986 Dear Hutchinson City Council: 4th and 5th at Glen and Franklin Hatehinson. 3 innesot• 551511 Telephone 587-3031 AUG 19m RECEIVED V As active members of an affiliated Lutheran Laymen's League organization at Peace Lutheran Church of Hutchinson, we are interested in projects which help our community as well as the church. One of our projects is to promise good Christian fellowship in the church and the community. In order to aid this project, we are interested in placing a sign along Main Street of Hutchinson, to help direct new or existing community members to Peace Lutheran Church. We were directed by City Hall to petition for this request through the City Council, as this letter is intended. A description of the sign, and where it may be placed, is as follows: We have ordered a sign, actually two signs (one facing each direction, north and south) which measure approximately 16" x 28" in leth and width. The sign is made of heavy gauge aluminum, suph as normal street signs. It is painted with the information shown in the photographs included. Lettering will be add'a, as in photograph "A" to indicate the direction of the Churchy and its name. The mounting brackets will also be made of`alpminum, as to not cause galvanic corrosion. The desired position of the signs would be to be attached to the light pole on the southwest corner of Main $ 4th Avenue in Hutchinson— An alternative choice would be the same cor- ner, or other Corner on the same intersection. Fifth Avenue intersection may,also be acceptable. We will provide a post if the 7-ight-p-ale is an unacceptable option. If the council has�ileed for further i74£ormation or questions, please contact Tom Bipes at-HAVTI or .dim Streufert at the Church office. Thank you, Thomas U. Bipes 0- M- M E M O R A N D U M DATE: September 2, 1986 T0. VLph Neumann and Dean O'Borsky ------------------------------ FROM: Marilyn Swanson, Administrative Secretary SUBJECT: Request to Post Sign(s) ------------------------------ The attached letter from Peace Lutheran Church petitioning permission to post a sign(s) on the light pole at the southwest corner of Main and Fourth Avenue will be on the agenda for the September 9 meeting. __ If you have any comments on this item, please submit them to me by Thurs— day at 5:00 P.M. or early Friday morzAng so I can put it in the packet. Thanks. Attachment Amy sign erected on a State Highway must be approved by the MDCT. '.-e do have an abundance of directional signs on Main Street at the present time. Also, the Faith Lutheran Church and Congregational Church is locates at the proposed intersection. \\ 0 i (612) 587-5151 CIT V OF HUTCHINSON iE'WES7 M E M 0 DATE: September 2, 1986 TO: Mayor and City Council FROM: Homer Pittman, Building Official RE: Requesting Permission for Jim Marka, Building Inspector, to Attend Seminar on Sprinkler Systems, December 4th & 5th, 1986. The above -referenced seminar covers the installation of a complete system from sizing of pipe, type and size of sprinkler heads, type of hangers and types of occupancies and sprinkled businesses and alarm systems. This is the first time since I have been with the City, that I.C.B.O. has put on a seminar on sprinklers in Minnesota. This request is being asked for early because of the limited number of people being accepted. There are funds left in the budget to cover this seminar. Homer Pittman Building Official HP/pv attachment LAKE COUNTRY CHAPTER OF I. B. C. O. PRESENTS Two seminars jointly sponsored by the International Conference of Building Officials and the National Fire Sprinkler Association INSTRUCTOR: Mr. Gene B. Endthoff, Regional Manager, National Fire Sprinkler Association and selected other professionals in the fm sprinkler field. DATES: December I & 2,1986 and December 4 & 5, 1986 TIME: 8:30 a. m. to 4:30 p. m Lunch break will be from 12:00 noon to 1:00 p. m. LOCATION: Holiday Inn - Maplewood 1780 E. County Road D (Behind the Maplewood Mall) 1-694 and White Bear Avenue Maplewood, MN 55109 Phone: 770-28 11 (Metro area) or 1-(8W)-HOL DAY (other areas) Free parking will be available in the hotel parking loL A block of rooms has been set aside by the hotel for use by the seminar participants at a rate of $42.00 single or double. You must mention that you are attending the ICBO seminar to receive this reduced rate. COST: $6000 per person tocwees�mnaour material, break refresbuaents and lunch senum is available to all interested persons. Only the first 100 registrants for each session will be accepted because of the capacity of the meeting room For further information, contact Allen O. Zepper, City of V Stillwater ac 439-6121. If enough interest is shown, a ladies program will be paovided. For — information, tonna Rita Tepper, 5467 Township Drive, White Bear Lake, MN 55110 or Allen ZRpper st439-6121. TO REGISTER: Complete the form and mail with check made out to Lake Country Chapter to: Kenneth Mihelich 3M -42-8E-02 900 Bush Box 33331 SL Paul, MN 55133 REGISTRATION DEADLINE: November 10, 1986 REGISTRATION FOR ICBO/NFSA SPRINKLER SEMINAR Name JRs1Ls iJ /119RCR# AffdiationL'rr LC+Yv y ,rTelephone Address 5- <,.r/ 4k, C— b City and State C , h < L v �i ✓ Trp Code 1 wish to attend _ December I &2, 1986 December 4 & 5, 1986 KJ 612) 587.5151 moi'; N CITY OF HUTCHINSON / _"-H;%Q . M; 55350 M E M O DATE: September 4, 1986 TO: Mayor and City Council FROM: Fire Marshal RE: Lake Country Chapter I.C.B.O. Sprinkler Seminar Sponsored by International Conf. of Bldg. Officials & Natl. Fire Sprinkler Assn. Requesting permission to attend the above -referenced seminar on December 4 & 5, 1986. Money is available in budget for this seminar. GFF/pv attachment George F. Field Fire Marshal LAKE COUNTRY CHAPTER OF I. B. C. O. PRESENTS Two seminars jointly sponsored by the International Conference of Building Officials and the National Fire Sprinkler Association INSTRUCTOR: Mr. Gene B. Endthoff, Regional Manager, National Fire Sprinkler Association and selected other professionals m the fire sprinkler field DATES: December l k 2, 1986 and December 4 B 5, 1986 TIME: 8:30 a. m to 4:30 p. m. Lunch break will be from 12:00 noon to 1:00 p. m. LOCATION: Holiday Inn - Maplewood 1780 E. County Road D (Behind the Maplewood Mail) I-694 and White Bear Avenue Maplewood, MN 55109 Phone: 7702811 (Metro area) or 1 -(900) -HOLIDAY (other areas) Free parking will be available in the hotel parking lot A block of rooms has been set aside by the hotel for use by the seminar participants at a rate of $42.00 single or double. You must mention that you are attending the ICBO seminar to receive this reduced rate. COST: 560.00 per person, iaeluetes hart -ai, break mfreshrnents and lunch The ttugiaar is availablE6 all imerested ptaoos. Only the forst 100 registrants for a wb session will be accepted because of the capacity of the meeting room For further information, contact Allen O. Zepper. City of ADWRL Stillwater at 439-6121. —NOPF If enough interest is shown, a ladies' program will be provided. For information, contact Rin Zepper. 5467 Township Drive, White Bear Lake, MN 55110 or Mien Zapper at 43MI21. TO REGISTER: ,Complete the form and mail with check made out to Lake Country to: Kenneth Mihelich 3M -42-8E-02 900 Bush Bot 33331 SL Paul, MN 55133 REGISTRATION — — DEADLINE: November 10, 1 REGISTRATION FOR ICBOINFSA SPRINKLER SEMINAR Name �eorae F Field Fire Marshal Affiliation city of Hutchinson Telephone 612-5e7-5151 Address 37 Washington Avenue West City and State nutchinson, ?^'d 55350 Zip Code 5535- I wish to attend December 1 &2.1986 _December 4 cit 5, 1986 Make check payable to Lake Country Chapter J r CITY OF HUTCHINSON SEPTEMBER 5, 1986 TO: MAYOR & CITY COUNCIL -------------------------------------------- FROM: KEN MERRILL, FINANCE DIRECTOR -------------------------------------------- SUBJECT: ANNUAL FINANCE OFFICERS CONFERENCE The annual finance officers conference will be held October 15 - 17 at Arrowwood near Alexandria Minn. I have budgeted money to attend this conference and would ask the council to authorize my attendance. I have attached a tenative agenda for the conference. MV GFOA ANNUAL CONFERENCE TENATIVE AGENDA Wednesday, October 15,1986 9:00-10:00 Registration 10:00-11:30 OPENING SESSION Bill Schreiber, Chairman of the House Tax Committee and Steve Novak, Vice -Chairman of the Senate Tax Committee will share their views on tax reform for the upcoming state legislative session. 11:30-1:00 Luncheon 1:00-2:30 RISK MANAGEMENT AND INSURANCE If you have had problems getting insurance or if the insurance premiums have sent your budget into a 1:30-3:00 tailspin; then this session is for you. Peter Tritz of the League of Minnesota Insurance Trust will speak about the League's insurance program. Andrew Whitman of Risk Management Inc. and Dennis Doherty, Risk Manager of Hennepin County, will speak about self insurance and what cities can do to decrease their dependence on insurance. 1:00-2:30 CERTIFICATE OF ACREIVE4EYF FOR EXCELLENCE IN FINANCIAL REPORTING John 3:00 Lilja, Manager, Deloitte Haskins * Sells, will present what is needed to submit your Comprehensive Annual Financial Report for consideration 8:30-10:00 of this GFOA sponsored award. 2:30-3:00 Break 3:00-4:30 LEGISLATIVE UPDATE This session will focus on recent leglislative sessions. Gary Norstrem, Treasurer of St. Paul, will discuss updates on investments and pension funds while Joel Jamnik will speak on bonding allocation, fiscal disparities, economic development district, the new infrastructure levy, and internal funding of special 8:30-10:00 assessments. 3:00-4:30 AWARD FOR DISTINGUISED BUDGET PRESENTATION Lyle Haney, Finance Director of Coun Rapids will present the rating criteria used to make this GFOA sponsored award. This award recognizes budgets as a policy 10:00-11:30 making document, operation guide, financial plan, and as a communication medium. Thursday, October 16,1986 8:30-10:00 CASH UPDATE Dan Kozlak, a practice fellow at GASB from September 1984 to August 1986 will present updates on measurement focus basis of accounting, GASB Statement No. 3 dealing with investments, financial reporting, and special assessments. Dan currently is a Senior Manager of the Peat Marwick's Stamford Connecticut office. 8:30-10:00 EOIIIPMF,NT LEASING In recent years, lease -purchase financing has enabled cities to uvercome budget cut backs and financial obstacles in acquiring capital equipment. Michael Gleason of Norwest Investment Services and Jay Hrumdka of Marquette Lease Services will discuss leasr-purchase financing. 10:00-10:30 Break MN GFOA ANNUAL CONFERENCE TENATIVE AGENDA Wednesday, October 15,1986 10:30-12:00 AICPA AUDIT GUIDE James Williams, National Audit Partner of State and Local Governments for Deloitte Haskins f Sells will present hlghlites from the recently issued AICPA audit guide. Special attention will be given to new matters including single audit and reporting requirements. 10:30-12:00 LEADERSHIP41ANAGEMENT AND TEAM BUILDING Nilson Learning will demonstrate the skills needed to sustain work units and how to effectively manage and influence the performance of the unit, 12:00-1:30 Luncheon 1:30-3:00 INVESTMENT STRATEGIES Now do you use Long-term investments in public fund portfolios? A panel consisting of Charles Darth Intergovernmental Relations Director of Brooklyn Park, Robert Boeck Vice President of Merrill Lynch Capital Markets, and Laura Swain Investment Officer for American National Bank, will discuss the use of GNMA's, CMO'B, Bond funds, and other investment vehicles. 1:30-3:00 MICROCOMPUTER APPLICATIONS James Mallory and Irene Dahlberg of the GFOA Research Center will lead a discussion on current applications for use on microcomputers, including an introduction and explanation of GFOA's programs and services. Here's a chance to share your expertise, your applications, or find out what other people are doing with their microcomputers. 3:00 Activities Friday, October 17, 1986 8:30-10:00 HOW TO DEAL WITH THE PRESS Dealing with the newspaper, radio, and sometimes even with the TV reporters is something we are all a little unsure of. Instead of being misquoted or upset because you could have explained the situation a little better, come to this session and learn how to take advantage of those situations. Several reporters will present some ideas, answer your questions and share some of their stories. 8:30-10:00 THE AGONY AND ECSTASY OF COMPUTER CONVERSION This session will be a round table discussion with experts in the field who will address computer hardware and software conversion. They will provide relief to the agony and they will add to the ecstasy of a smooth conversion. 10:00-11:30 Brunch with .the Annual Meeting `_ 6��I�ui IIw�I�IIAl►�I�I1lII�I� III�'�II�� ��I�illllll�illi�l .......... .. .1�111911I , , ..?� .. ;s,,,i.�r • ;ro; 115 South Jefferson Street Hutchinson. Minnesota 55350 Managing. Change: senior Centers in Transition Conference Description TENTATIVE CONFERENCE AGENDA The purpose of this fifth annual senior center conference is to provide partici- pants with skills and information that will assist them in managing change both within senior centers and in their communities. General sessions and workshop presentations should be useful to full-time and part-time staff and volunteers in senior centers and clubs. Fees and Registration Information The conference registration fee is $20. The fee includes lunch both days, materials and other conference costs. The re tstration deadline is September lI . A imited number o stipends to cover one-half the confer- ence registration fee ($10) will be available to volunteers and persons over 60 on a first-come, first-served basis. Stipends are limited to two persons per center or club and can be requested by checking the lower box on the attached application form. For more information, contact Donna Walberg at (612) 253-9349. Conference Location and Accommodations The conference will be held at the Sunwood Inn at Division Street and 4th Avenue South in St. Cloud. A block of rooms has been reserved for overnight particpants until September 10th. Contact the Sunwood Inn directly at 1-800-253-0606 for overnight accom- modations. Ah Rates vary considerably by size of in and number of people ne room. September 24 8:00 Registration 9:30 Introduction 9:45 Opening Address: Grace Nelson "Empowering Seniors During T Times of Change: m 10:15 Concurrent Workshops `I A. Fundraising Techniques ;' B. Dealing with Legal Issues in ` Senior Centers C. Support Group Function of Senior Centers 12:00 LUNCH 1:15 Workshops (repeated) 2:30 Break 2:45 Roundtable Discussions Isi • Changing Images of Senior RR� Centers H • Senior Views of Senior Leadership • Building Bridges Into The Community • Senior Center. Humanities Programs 4:00 Meeting of Minnesota Association of Senior Citizen Program Coordinators 5:30 Reception 6:30 Dinner (on your own) September 2S 9:00 Concurrent Workshops A. Creating Fiscally Responsible Center (for Center Coordinators) B. Senior Centers as Health Inform- ation Centers(for volunteers) C. Identifying and Promoting the Centers Image 10:15 Break 10:30 Workshoo, peated) ll, " bunch/CI Comments/Evaluation v� Z Z �- a LZ t] O � a d tj Z s 0 u O 3 Z . . to U a 1ois � j Z Y .8 M NZ E I < Y DUIb Z `Z & u A < E3 B Y Z O w. X Z O Yo Parks • Recreation 0 Forestry • Civic Arena 900 Harrington Street • Hutchinson, Minnesota 55350 • (612) 587-2975 TO: Mayor & City Council FROM: Mary Haugen DATE: September 4, 1986 SUBJECT: 1986 Minnesota Ice Arena Manager's Fall Seminar The 1986 Minnesota Ice Arena Manager's Fall Seminar will be held in Brainerd September 11-12. The annual conference provides useful information concerning arena operations and allows an opportunity to meet with over 50 arena managers from four states. The cost for the three days is $150. This is a budgeted item. I request permission to attend. I ORDINANCE NO. 21/86 AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP THE CITY COUNCIL OF THE CITY OF HUTCHINSON ORDAINS: The following described real property is hereby rezoned from R-2 Multiple Family Residence District to C-3 Central Commercial District. Lots 7, 8, 9, and 10 of Block 11 and Lots 6, 7, 8, 9 and 10 of Block 9, South Half of City of Hutchinson Adopted by the City Council this day of , 1986. ATTEST: Gary D. Plotz City Clerk Paul L. Ackland Mayor 7 �. 0 PUBLICATION NO. ORDINANCE NO. 22/86 AN ORDINANCE AMENDING SECTION 7.09 OF THE ZONING ORDINANCES OF THE CITY OF HUTCHINSON ENTITLED "YARD SPACE ENCROACHMENTS- PROJECTIONS INTO YARDS" THE CITY OF HUTCHINSON DOES ORDAIN: SECTION 1. Section 7.09 of the Zoning Ordinances of the Citv of Hutchinson is hereby amended as follows: 7.09 YARD SPACE ENCROACHMENTS - PROJECTIONS INTO YARDS: The following projections may be permitted into any front, rear or exterior side yard adjoining a street lot line. A. Cornices, sills, -belt --- eourses, eaves and other ornamental features to a distance of not more than • two (2) feet six (6) inches. B. Fire escapes to a distance of not more than four (4) feet six (6) inches. C. 5aediags--axe-moi ri�,;;�r�ir-*ems-�*krerr-eeasbeeeEe� x+ere-t-kiare---s-i-x--{ 6}- itieties-at,�,vr t }re--gerourrd--3 eve} -a b bks-lirri.3.di-rt�- �i-�'re-r-te--e--hcx i�o�f-t�ei-�i-=,�•,n�=-e•€-eteb �+ere-i: ha-rr-s#*--(-Fri-€eetT--proiri�ee€-seie]-3-acrd-rrrg--ee peeek--has -3t�--€Isar--rrc�-lrig+x L-bk�an--t�hre-enbeaflee €}aea-of-�.�-bttile�ing----Aft-epee--eel�.��-rto--k}gher bhas-����-_--{3}--feed-six-��r�-ir�ehes-��sp--be--pleeed ereaec?--�vcit--strtiettieer Decks, in Residence Districts, to a distance of not more than one-half the distance into vards of less than twenty 20 Leet into yards of more than twenty tiU) feet, provided that said decks do not occupy an aggregate more than the lenqth of the buildinq wall on which are iocatea. D. Bay windows and chimneys to a distance of not more than three (3) feet, provided that such features do not occupy, in the aggregate, more than one-third (1/3) the length of the building wall on which they are located. 7_11- ' E. Perte--Gee+ e-tr Car Ports or canopies to a distance • of not more than two 2 feet six (6) inches. F. Balconies, in Residence Districts, to a distance of not more than three (3) feet into yards of less than twenty (20) feet and to a distance of not more than six (6) feet into yards of more than twenty (20) feet; provided that said balconies do not occupy, in the aggregate, more than one-third (1/3) the length of the building wall on which they are located. Interior Side Yards: Subject to the limitations for features projecting into front yards, said features may also project into required yards adjoining interior side lot lines, prcrsrrdec€-t�ret--the- c€-�}re3d--eet e*Beed-jure—f�-f-ter-4€/��-erf--tHe--neqrri--feast w4dth-a€-sneh-side-yerd-end-net-+ere-then-three k3}-€eet-in-any-eesev In no case shall any projection encroach over the Lot Boundary Easements. SECTION 2. This Ordinance shall take effect upon its passage and publication. 0 ADOPTED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON THIS DAY OF , 1986. CITY OF HUTCHINSON By/ ATTEST: Gary D. Plotz, City Clerk Paul Ackland, Mayor 0 • RESOLUTION NO. 8373 RESOLUTION AMENDING RESOLUTION NO. 7854 ESTABLISHING INCOME GUIDELINES AND ASSET LIMITATIONS FOR SENIOR CITIZENS DEFERRED ASSESSMENTS WHEREAS, the Minnesota Statutes provide tax deferral for senior citizens, 65 years of age and older, for whom it would be a hardship to make payments, and WHEREAS, the home owner can make application for deferred payment of special assessments on forms which can be obtained from the City Clerk's office. NOW THEREFORE, the City Council has established the following income guidelines and asset limitations for applications of deferred assessments: 1. Deferred assessments be granted to person(s) with a low income of $7,560.00 per year for one person and $9,180.00 per year for a married couple; and • 2. Deferred assessments be granted to person(s) with an asset limita- tion of not to exceed $27,000.00, excluding the homestead. Adopted by the City Council this 9th day of September, 1986. ATTEST: Gary D. Plotz City Clerk 0 Paul L. Ackland Mayor • RESOLUTION NO. 8374 CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Transmission Repair 2450.36 Repair Unit 47 Park ii I Yes � Wacker Impl. Inc. The following items were authorized due to an emergency need: ITEM COST PURPOSE DEPT. BUDGET VENDOR Transmission Repair 2450.36 Repair Unit 47 Park ii I Yes � Wacker Impl. Inc. Date Approved: iMotion made by: Seconded by: September 9, 1986 Resolution submitted for Council action by: AGENDA ITEM FOR SEPTEMBER 9, 1986 MEETING HUTCHINSON PUBLIC SCHOOLS RGE GORDON. Ch.lroren ALD POPP. Clerk DRA GREEN. T... August 21, 1986 INDEPENDENT SCHOOL DISTRICT NO. 423 DuwAYNEPEMMSON.Vice Chtlreeen HUTCHINSON,MINNESOTA 55350 DANIELPFRRINE.Db lee LUCIL{E ARLT Director Glenn Matepaa, Superintendent of Schools U The Honorable Mayor Paul Ackland Members of the City Council Hutchinson City Hall Hutchinson, MN 55350 RE: Assessment Roll #221, Tract in Section 1-116-30 (water main to elementary school site, School Road area) Gentlemen: The Hutchinson School District has great concern on the city council's proposed action to change the city's assessment policy for the above mentioned project. This change increases school district cost by an amount over $6000 above the cost budgeted when the previous assessment policy was used to determine cost. The bond issue amount was based on the city policy in effect at the time. The district's greatest concern is will the policy also be changed so that storm and sanitary sewer will also cost more than budgeted because of city • council policy change? The school district requests that additional policy change will not be the case. It has come to our attention that the major drive behind this change is that the cost can be spread over a larger tax base - the school district. Please be reminded that for this project the district is limited by voter action on the bond issue amount. These increased utility costs will have to come from the bond issue amount thereby forcing a reduction somewhere else in the pro- ject. The end result will be a lessor facility than presented to the voters. An early response to the total issue -- city policy change for assessment on this school project, especially the storm/sanitary sewer question is needed as bids are scheduled to be let on August 29. Thank you in advance for your additional consideration of this project. Sincerely, Glenn Mate' a Superintendent of Schools for the Board of Education cc: •DISTRICT OFFICES 30 Glen Street North Phone 161215802860 SENIOR HIGH SCHOOL Robert. Ro.d Phone(612)587-2151 School Board Membrs AREA VOCATIONAL TECHNICAL INSTITUTE 200 Century Avenue Ph... (612; 587-3636 EQUAL OPPORTUNITY EMPLOYER JUNIOR HIGH SCHOOL Robert. Ro.d Ph one 16121587 2856 ELEMENTARY SCHOOL 100 Glen Streer Pha/n�.�/l/J6` 2) 587-283] V 672) 587-5151 j CITY OF HUTCHINSON 37 WASHINGTGNAVENUE WEST HUTCHINSON, M.INN 55350 M E M O DATE: September 4, 1986 TO: Mayor and City Council FROM: Director of Engineering RE: School District Water Assessment In regard to Superintendent Glenn Matejka's letter of August 21st, the policy change at this time is for watermain only. Before assessment policies relative to storm sewer and sanitary sewer are changed, they should be carefully reviewed. Using the Methodist Church as an example, the watermain assessments would be as follows: • Property Frontage: West Side - 333.22 feet South Side - 591.50 feet Old Watermain Assessment Policy would be based on 333.22 feet. New Watermain Assessment Policy would be based on 924.72 feet. Based on the proposed route of the sanitary sewer to serve the new school site, the assessment using the present policy would be based on 967.78 feet. That is using the North-South frontage only. The cost of crossing the property East-West would be paid by the City. The present storm sewer assessment policy is based on square foot of land. The school site is 573,520 square feet. MVP/pv Marlow V. Priebe Director of Engineering • ' Council Minutes - September 25, 1984 µ.i 421 • The Planning Commission recommended approval of the preliminary plat, with the stipulation that the owner be required to pay for the cost of moving any utility lines when there are no easements given. After discussion, Alderman Carls made the motion to approve the pre- liminary plat with the stipulation and to waive reading and adopt Resolution No. 7875. The motion was seconded by Alderman Mikulecky and carried unanimously. (t) CONSIDERATION OF VARIANCE SUBMITTED BY ERLAND JABLINSKI WITH UNFAVORABLE RECOMMENDATION OF PLANNING COMMISSION, WITH UNDERSTANDING T I OF CITY LIABILITY Lo Mr. Erland Jablinski was issued a City building permit to construct a co mini -warehouse in the Industrial Park; however, there was an oversight 0 on the part of the City concerning setback requirements. The Planning M Commission denied Mr. Jablinski's request for the variance but felt Q the City was liable for the error. After considerable discussion, it was recommended that the City pay for the cost of installing a chain link fence on the west property line, using City employees to do the work, and grant the variance. Alderman Mikulecky moved to approve the variance and to authorize the City to erect a chain link fence on the west property line at City expense of approximately $800, and further to waive reading and adopt Resolution No. 7876. Motion seconded by Alderman Torgerson and un - 41 animously passed. (u) CONSIDERATION OF FINAL PLAT OF PETERSON ESTATES AS SUBMITTED TO COUNTY AND REFERRED TO CITY WITH FAVORABLE RECOMMENDATION FROM PLANNING COMMISSION Following discussion, Alderman Torgerson made the motion to approve the final plat of Peterson Estates and recommend approval to the County. Alderman Mikulecky seconded the motion and it unanimously carried. (v) CONSIDERATION OF FINAL PLAT FOR DAVID LEE ACRES WITH FAVORABLE RECOMMENDATION FROM PLANNING COMMISSION, WITH STIPULATION It was the recommendation of the Planning Commission that the final plat for David Lee Acres be approved with the stipulation that the lots remain either agricultural or residential in accordance with the City's Comprehensive Plan. Alderman Torgerson moved to accept the recommendation of the Planning Commission and to recommend approval to the County. The motion was seconded by Alderman Mikulecky and passed unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz commented on a letter received concerning a �r� RESOLUTION NO. 7876 • RESOLUTION GRANTING VARIANCE FROM SECTION 6.05, B.3 OF ZONING ORDINANCE NO. 464 TO ALLOW CONSTRUCTION OF MINIWAREHOUSE 18' FROM REARYARD PROPERTY LINE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Mr. Erland Jablinski of Hutchinson has applied for a variance from Section 6.05, B.3 of the Zoning Ordinance No. 464 for a variance of 32, to allow the construction of a mini -warehouse 181 from the rearyard property line on the property located on Michigan Street, with the following legal description: Lot 1, Block 1, Swanson Subdivision of Hutchinson Industrial District 2. The Planning Commission has reviewed the application for a variance and has recommended to the City Council that the application be granted, with the stipulation that the City erect a chain link fence on the . west property line. 3. The Council has considered the effect of the proposed variance upon the health, safety, and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the values of property in the surrounding area and the effect of the proposed variance upon the Comprehensive Plan. 4. Because of conditions on the subject property and on the surrounding property, it is possible to use the subject property in such a way that the proposed variance will not impair an adequate supply of light and air to adja- cent property, unreasonably increase the congestion in the public streets, increase the danger of fire, endanger the public safety, unreasonably diminish or impair health, safety, comfort, morals, or in any other aspect be contrary to the intent of the ordinance and the Comprehensive Plan. 5. The special conditions applying to the structure or land in question are peculiar to such property or immediately adjoining property and do not apply generally to other land or structures in the district in which such land is located. 6. The granting of the application is necessary for the preservation and enjoyment of a substantial property right of the applicant. It will not merely serve as a convenience to the applicant, but is necessary to alleviate demon- strable hardship or difficulty. E Resolution No. 7876 Page 2 CONCLUSION The application for variance for the purpose designated is granted based upon the findings set forth above. Adopted by the City Council this 25th day of September, 1984. Robert H. Stearns Mayor ATTEST: e1=9' ! ary D. otz City Clerk . August 18th, 1986 6�''"' ll ae- ell �r City of Hutchinson Qy 'GV CITY COUNCIL City Hall (04:19 In regard to your letter I received August 16th, 1986 for weed cutting in the amount of $125.00. On June5th I received a letter about weed cutting. I tried to get inspector on the phone; also left messages for him to call me back; which he did not do. Lot #6 Block 1, Swanson's subdivision is all in alfalfa. The third crop was cut late fall, 1985, by Jerry Ncell.. This spring Merlyn Monson was to get the. He went up there to cut it and it was already cut 6/�6. This field produced 100 bales or more and the market price was about $2.50 to $3.00 per bale, at the sale barn. We lost the 1st crop as they did not pick up windrows and that was a mess to cut. Instead of me paying $125. I am sending you a bill for $550. • for the damage. I talked to my attorney, Ron McGraw on August 18th,.1986. Yours truly, i Victor L. Swanson P.O. Box 213 Hutchinson, MN 55350 STATDMT City of Hutchinson City Council City Hall Approximately 200 bales of Hay . $550.00 August 18th, 1986 / (612) 587.5151 Hur�H , CITY OF HUTCHINSON 37 Vv'ASr;'N6 TON AVENUE WEST / NUTCHINSCN. MINti' �{S50 M E M 0 DATE: September 3, 1986 TO: Mayor and City Council FROM: Director of Engineering RE: Project 86-15 Attached is the Engineer's Report for the construction of the Cul-de-sac on Freemont Avenue. The plans and specifications have been completed and I recommend approval of same with a bid date of September 23rd, 1986, at 2:00 P.M. Required resolutions are attached. • MVP/pv attachments • 1 Marlow V. Priebe Director of Engineering RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT PROJECT NO. 86-15 Resolution No. Q0375 WHEREAS, it is proposed to improve Freemont Avenue Cul-de-sac (Greencastle Site) by the construction of Grading, Gravel Base, Curb and Gutter, Storm Sewer, Surfacing and Appurtenances, and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: That the proposed improvement be referred to Marlow V. Priebe for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the council this 9th day of September, 1986. City Administrator I1L Mayor • 0 ENGINEER'S REPORT • CITY OF HUTCHINSON DATE: September 3, 1986 TO: Mayor and City Council FROM: Director of Engineering SUBJECT: Street Improvement Project Gentlemen: I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. PROJECT NO. 86-15 - Freemont Avenue Cul-de-sac (Greencastle Site) by Grading Gravel Base, Curb and Gutter, Storm Sewer, Surfacing and Appurtenances Construction Cost Engineering Is Fiscal and Miscellaneous Land Acquisition Capitalized Interest TOTAL ---------- 23,300.00 1.640.00 1.640.00 0.00 1,840.00 --------------$ 280420.00 Assessable Cost $ 26,845.00 Deferred Assbssable Cost 0.00 City Cost 1,575.00(hydrant) TOTAL-------------------------------- 28,420.00 Respectfully submitted, Marlow V. Priebe Director of Engineering RESOLUTION RECEIVING REPORT AND ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS • PROJECT NO. 86-15 LETTING NO. 15 Resolution No. 8376 WHEREAS, pursuant to a resolution of the Council adopted September 9th, 1986, a report has been prepared by Marlow V. Priebe with reference to the improvement of Freemont Avenue Cul-de-sac (Greencastle Site) by the construction of Grading, Gravel Base, Curb and Gutter, Storm Sewer, Surfacing and Appurtenances, and this report was received by the Council on September 9th, 1986, NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is hereby ordered as proposed in the council resolution adopted the 9th day of September, 1986. 2. Marlow V. Priebe is hereby designated as the engineer for this improvement. He shall prepare plans and specifications for the making of such improvement. Adopted by the council this 9th day of September, 1986. • Mayor City Administrator I] RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS PROJECT NO. 86-15 LETTING NO. 15 Resolution No. 8377 WHEREAS, pursuant to a resolution passed by the council on September 9th, 1986, the City Engineer has prepared plans and specifications for the improvement of Freemont Avenue Cul-de-sac (Greencastle Site) by the construction of Grading, Gravel Base, Curb and Gutter, Storm Sewer, Surfacing and Appurtenances, and has presented such plans and specifications to the council for approval; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The city clerk shall prepare and cause to be inserted in the official newspaper and in The Construction Bulletin, an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be • done, shall state that bids will be opened and considered by the council at 2:00 P.M. on September 23rd, 1986, in the Council Chambers of the City Hall, Hutchinson, Minnesota, and that no bids will be considered unless sealed and filed with the clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the clerk for 10 per cent of the amount of such bid. Adopted by the council this 9th day of September, 1986. City Administrator 0 Mayor F-1 U • • // 1 (612) 587-5151 yL17,- : CITY OF HUTCHINSON 7 ?,% WASHINGTON AVENUE WES7 " TCHINSON -,coves. M E M O DATE: September 4, 1986 TO: Mayor and City Council FROM: Director of Engineering RE: Drainage Study Robert's First Addition As requested, I have completed two cost studies for construction of another storm sewer outlet for Robert's First Addition, through the Deforest Wagner property to the trunk line. The estimated costs are for construction cost only. There is no City Design, Administration or Fiscal cost or cost for right-of-way or crop damage. A. Robert's First Addition - Catch Basins on South End of Larson Street Kay St. & Larson St. Total Total Item Unit Cost Construction Cost Construction Cost 100' - 15" RCP 10'-12' Deep $ 21.00 $ 2,100.00 200' - 15" RCP 12'-14' Deep 22.50 4,500.00 100' - 15" RCP 0'-8' Deep 18.50 1,850.00 100' - 15" RCP 8'-10' Deep 19.50 1,950.00 3 - Storm Sewer Manholes 0'-6' Deep 650.00 1,950.00 8' - Extra Depth in Manhole 75.00 600.00 2 - Type "A" Catch Basin 570.00 1,140.00 40' - 12" RCP Lead Lines 0'-8' Deep 15.00 600.00 100' - Street Restoration 15.00 1,500.00 TOTAL--------------------------------------- $ 16,190.00 B. Deforest Wagner Property - On Goebel St. Between Kay St. & Larson St. Total Item Unit Cost Construction Cost 100' - 18" RCP D'-8' Deep $ 20.50 $ 2,050.00 200' - 18" RCP 8'-10' Deep 21.50 4,300.00 2 - Storm Sewer Manhole 0'-6' Deep 650.00 1,300.00 6' - Extra Depth in Manhole 75.00 450.00 TOTAL--------------------- ------ $ 8,100.00 Drainage Study Robert's First Addition September 4, 1986 Page 2 • C. Robert's First Addition - Catch Basins on South End of Larson St. and Wagner Property Between Kay St. and Larson St. Total Item Unit Cost Construction Cost 100' - 24" RCP 10'-12' Jeep $ 26.00 $ 2,600.00 200' - 24" RCP 12'-14' Deep 29.00 5,800.00 100' - 15" RCP 0'-8' Deep 18.50 1,850.00 100' - 15" RCP 8'-10' Deep 19.50 1,950.00 3 - Storm Sewer Manhole 0'-6' Deep 650.00 1,950.00 8' - Extra Depth in Manhole 75.00 600.00 2 - Type "A" Catch Basin 570.00 1,140.00 40' - 12" RCP Lead Lines 0'-8' Deep 15.00 600.00 100' - Street Restoration 15.00 1,500.00 100' - 18" RCP 10'-12' Deep TOTAL--------------------------------------- $ 17,990.00 TOTAL FOR "C" _ $ 17,990.00 TOTAL FOR "B" _ $ 8,100.00 TOTAL FOR "A-17= $ 9,890.00 If proposal "C" is built, construction cost of $8,100.00 to Deforest Wagner Property would be deferred and the construction cost to Robert's First • Addition would be $9,890.00. Addition - Catch Basins South D. Robert's First Addition - Catch Basins on South End and Mid -point of Larson St. St. and Wagner Property Between Kav St. & Larson St. Total Item Unit Cost Construction Cost 100' - 18" RCP 12'-14' Deep $ 25.50 $ 2,550.00 200' - 18" RCP 14'-16' Deep 28.00 5,600.00 200' - 15" RCP 0'-8' Deep 18.50 3,700.00 100' - 18" RCP 8'-10' Deep 21.50 2,150.00 100' - 18" RCP 10'-12' Deep 23.50 2,350.00 4 - Storm Sewer Manhole 0'-6' Deep 650.00 2,600.00 14' - Extra Depth in Manhole 75.00 1,050.00 4 - Type "A" Catch Basin 570.00 2,280.00 80' - 12" RCP Lead Lines 0'-8' Deep 15.00 1,200.00 350' - Street Restoration 15.00 5,250.00 TOTAL-------------- ------------ $ 28,730.00 E. Robert's First Addition - Catch Basins South End and Mid -point of Larson St. and Wagner Property Between Kav St. & Larson St. Item Unit Cost Con=`_ruction Cost • 100' - 27" RCP 12'-14' Deep $ 32.00 $ 3,200.00 200' - 27" RCP 14'-10' Deep 40.00 8,000.00 200' - 15" RCP 0'-8' Deep 18.50 3,700.00 100' - 18" RCP 8'-10' Deep 21.50 2,150.00 Li Drainage Study Robert's First Addition September 4, 1986 Page 3 TOTAL--------------------------------------- $ 31,780.00 TOTAL FOR "E" _ $ 31,780.00 TOTAL FOR "B" _ $ 8,100.00 TOTAL FOR "D-1"= $ 23,680.00 If proposal "E" is built, construction cost of $8,100.00 to Deforest Wagner Property would be deferred and the construction cost to Robert's First Addition would be $23,680.00. This information will be discussed at the City Council Meeting on September 9th, 1986. MVP/pv cc: All Residents in Robert's First Addition Marlow V. Priebe Directorof Engineering Total Item Unit Cost Construction Cost 100' - 18" RCP 10'-12' Deep $ 23.50 $ 2,350.00 4 - Storm Sewer 'Manhole 0'-6' Deep 650.00 2,600.00 14' - Extra Depth in Manhole 75.00 1,050.00 4 - Type "A" Catch Basin 570.00 2,280.00 80' - 12" RCP Lead Lines 0'-8' Deep 15.00 1,200.00 350' - Street Restoration 15.00 5,250.00 TOTAL--------------------------------------- $ 31,780.00 TOTAL FOR "E" _ $ 31,780.00 TOTAL FOR "B" _ $ 8,100.00 TOTAL FOR "D-1"= $ 23,680.00 If proposal "E" is built, construction cost of $8,100.00 to Deforest Wagner Property would be deferred and the construction cost to Robert's First Addition would be $23,680.00. This information will be discussed at the City Council Meeting on September 9th, 1986. MVP/pv cc: All Residents in Robert's First Addition Marlow V. Priebe Directorof Engineering (612) 587-5151 HUTCH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST _ HUTCHINSON, ,VINN. 55350 M E M O DATE: September 9th, 1986 TO: Mayor and City Council FROM: Director of Engineering RE: Letting No. 11, Project No. 86-11 Letting No. 13, Project No. 86-13 Bids were opened today for the above -referenced projects. I recommend awarding a contract to J. W. Hanson Construction Company in the amount of $6,204.00 for Project No. 86-11, subject to Mr. Hanson submitting a letter that he has been contracted by the two property owners to the north, to install curb for them, as they previously requested, at the same time as the • City contract is completed. I recommend awarding a contract to Juul Contracting Company in the amount of $56,499.10 for Project No. 86-13. Resolutions for same are attached. MVP/pv attachments Is Marlow V. Priebe Director of Engineering RESOLUTION ACCEPTING BID AND AWARDING CONTRACT • LETTING NO. 11 PROJECT NO. 86-11 Resolution No. S-334 WHEREAS, -33`I- WHEREAS, pursuant to an advertisement for bids for the improvement of Waller Drive from 6th Avenue N.E. to 2501 North by the construction of Curb and Gutter and Appurtenances, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: J. W. Hanson Construction Company $6,204.00 AND WHEREAS, it appears that J. W. Hanson Construction Company of Hutchinson, Minnesota is the lowest responsible bidder, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF RUTCHNSON, MINNESOTA: 1. The mayor and clerk are hereby authorized and directed to enter into the attached contract with J. W. Hanson Construction Company of Hutchinson, Minnesota in the name of the City of Hutchinson, for the improvement of Waller Drive from 6th Avenue N.E. to 2501 North by the construction of Curb and Gutter and Appurtenances, according to the plans and specifications therefor • approved by the city council and on file in the office of the city clerk. 2. The city clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted by the city council this 9th day of September, 1986. City Administrator r -IL Mayor • 0 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO. 13 PROJECT NO. 86-13 Resolution No.85 WHEREAS, pursuant to an advertisement for bids for the improvement of Campbell Lane in Clark's 2nd Addition to East Line of Woodridge Subdivision by the construction of Grading, Gravel Base, Sanitary Sewer, Watermain, Storm Sewer and Appurtenances, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Juul Contracting Company $56,499.10 AND WHEREAS, it appears that Juul Contracting Company of Hutchinson, Minnesota, is the lowest responsible bidder, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHNSON, MINNESOTA: 1. The mayor and clerk are hereby authorized and directed to enter into the attached contract with Juul Contracting Company of Hutchinson, Minnesota, in the name of the City of Hutchinson, for the improvement of Campbell Lane in Clark's 2nd Addition to East Line of Woodridge Subdivision by the construction of Grading, Gravel Base, Sanitary Sewer, Watermain, Storm Sewer and Appurtenances, according to the plans and specifications therefor approved by the city council and on file in the office of the city clerk. 2. The city clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted by the city council this 9th day of September, 1986. City Administrator Mayor Maplewood Academy pde c - 9r'^'s FOR 700 North Main Street • Hutchinson, Minnesota 55350. 612-5872830 y1234So Principal's Office �� \ 4 �rS��F��?jj1986 N.+•�+L 'ED �J I September 1, 1986 BY,,,,,_ U Hutchinson City Council 37 Washington Ave. West Hutchinson, MN 55350 Dear Council Members: This letter concerns the drainage problem the Academy has had for some time in the field bordered by North Main and County Road 76. For many years the water from this field drained in- to Countv Ditch 18 by way of lateral 1. The drainage no long- er takes place because the City of Hutchinson issued permits • for houses to be built in a manner that obstructs lateral 1 of CD 18. Because Maplewood Academy has paid its assessments on CD 18 for many years it has a legal right to drainage. I am requesting that the City of Hutchinson take whatever steps are necessary to restore this drain service. Please refer to my letter of Julv 25, 1985 regarding this mat- ter. Sin erely, -7 I ndon G. Furst, Ed.D. Principal trc • (612) 587-5151 HVTCH , CITY OF HUTCHINSON • 3? WASH,(%GTCN AVENUE WEST NUTCHLNSCN. MINN- 55350 M E M O R A N D U M DATE: September 4, 1986 TO:Mayor and City Council ------------------ FROM: Gary D. Plotz, CidAdministrator— — — — — — — — — — — — — SUBJECT: Amending Policy Handbook On Agenda Deadlines ------------------------------ Attached is a copy of the current, adopted policy on agenda deadlines of • City Council. The coordinatorsof the agenda are the City Administrator and Administrative Secretary. It is apparent that there is not sufficient time to gather and copy all materials within one day, namely Friday before the Council meeting. The final agenda has to be typed, all supporting memos prepared, copies of all Planning Commission materials collected (in- cluding maps), and all necessary Resolutions and Ordinances prepared. It is, therefore, requested that this agenda deadline be moved to Wednesday at 12:00 Noon. This will coordinate well with the weekly staff meeting on Wednesday morning. All supporting information that needs to be typed by Marilyn should, like- wise, meet this deadline. Supportive items that need only to be photocopied and are relatively small in the number of pages may be submitted by Thurs- day at 5:00 P.M. Any additional items submitted after the agenda deadline would require approval of the entire City Council for consideration at. the Council meeting. Regarding the Planning Commission deadlines, it is proposed that the appli- cations are due the last working day of the month. /ms VOTING POWERS ON BOARDS, COMMISSIONS AND COMMITTEES A city council member or city employee has the same voting privileges as any other member of a board, commission, or committee, unless otherwise regulated by state statute, charter, ordinance or resolution. (Past Practice) AGENDA A11 agenda items must be provided to the city administrator (or secretary) by 5:00 p.m. the Thursday before an upcoming council meeting; council meetings being the second and fourth Tuesdays of each month. All supporting written documentation shall be likewise submitted in the above timeframe. Any additional- items submitted after the agenda deadline would require approval of the entire city council for consideration at the council meeting. (Past Practice) COUNCIL MINUTE KEEPING All council meetings shall be taped. Such tapes shall be kept for a period of year and then re -used. The city council secretary shall take minutes in sufficient form to meet the requirements of Roberts Rules of Order, and rely on the parliamentarian (city attorney) to determine the sufficiency of the minutes. The entire city council can determine if any given POLICY - PLANNING AND SPECIAL ASSESSMENTS PLANNING COMMISSION The planning commission shall review the compre- hensive plan map on an annual basis during the month of March. The text of the comprehensive plan shall be reviewed at a minimum every third year. The text of the zoning ordinance and subdivision ordinance shall likewise be reivewed at a minimum every third year. (For Council Consideration) PLANNING COMMISSION STAFF REVIEW Applications for all planning commission items are due the 1st of the month (except weekend or holidays, the next workday). If recommendations in writing are not received from the county or township by the first of the month, our poI icy is that we wi 11 not consider the items until the following month. Staff review, including the city engineer, fire marshal, building official and planning commis- sion secretary will transpire a few days after the deadlines for application. Handing items out at a planning commission meeting or bringing up items not on the agenda is discouraged. (Administrative Order 11-85) • 5 • 1 • • t6 72 58'-5'5 CITY OF %sUTCHINSON September 2, 1986 MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR RE: MERIT CONSIDERATION Attached is a merit recoavendation which was omitted fran the July -August council consideration. copy: R. Neumann N tisr C)F HUTCglivsoslv F*� July 30, 1986 MEMORANDUM '-A): MAYOR AND CrrY COUNCIL FROM: n DIRECTOR • r. •i BE: MERIT OWSIDERATION I reccmend that Randy DeVries be granted a 2 % merit increase on his anniversary date, based on his good performance and the additional amount of work that is being required of him at this time. RN/hs 0 V„Y Parks • Recreation • Forestry • Civic Arena 900 Harrington Street 0 Hutchinson, Minnesota 55350 • (612) 567.2975 TO: Mayor and City Council FROM: Mark Schnobrich DATE: Wednesday, September 3, 1986 RE: Consideration of Weed Compliance Weed inspection, notification, mowing and subsequent compliance by lot owners within the city, have presented a number of questions in regards to the city's handling of our present weed ordinance. A number of considerations should be looked at in order to clarify the city's policy on weeds. Weed inspections are now done periodically. Areas of land with 8" or greater vegetation on it are tagged for non-compliance. This is time consuming and sometimes unnecessary in regards to areas of little or no human habitation. A possible solution would be to tag and monitor only those areas that the city has received complaints on. Discussion of this policy change was made at the August Park and Recreation Board meeting with favorable recommendation from them. Another area of concern is so called "Agricultural Land" within the city limits. Our present ordinance does not differentiate between weeds or crops in its current publication. Attempts are made to differentiate between weeds and crops, but these attempts have fallen short of an exacting policy. A possible solution could be to complete a survey of all recognizable agricultural areas currently under cultivation or harvest. Next, request each owner to comply with the weed ordinance by responding to the city with a letter of intent for that acreage. Yet another area of concern is the highway right of way within town, both state and county owned. Many times adjacent land owners will maintain these areas, but some do not. State and county personnel attempt to maintain these areas with cutting it twice a year. A possible solution could be a manditory compliance by adjacent land owners to maintain these properties should the state or county fall short. Considering these policies may help clarify the city's position on weeds in the future. WHU CITY OF HUTCHINSON % WASHINGTON AVENUE WEST TChINSON MINN. 55350 M E M O DATE: September 3, 1986 TO: Mayor and City Council FROM: Director of Engineering RE: Plaza Heights Attached, for your approval, is the Subdivision Agreement for Plaza Heights. Marlow V. Priebe Director of Engineering MVP/pv att. SUBDIVISION AGREEMENT PLAZA HEIGHTS SUBDIVISION CITY OF HUTCHINSON THIS AGREEMENT, made and entered into the day and year set forth hereinafter, by and between Larry Herrmann, President of the First State Bank of Brownton, Minnesota; Dennis K. Albertson, President of Citizens State Bank of Gibbon, Minnesota; Dennis K. Albertson, President of State Bank of Morgan, Minnesota; Dennis K. Albertson and Patricia A. Albertson, husband and wife; and Keith Vegors, President of the Norwest Bank South St. Paul, N.A., hereinafter called the "Subdivider", and the City of Hutchinson, a Municipal Corporation in the County of McLeod, State of Minnesota, hereinafter called the "City"; WITNESSETH: WHEREAS, the Subdivider is the owner and developer of a certain subdivision known as "PLAZA HEIGHTS", which is located in the City of Hutchinson, and; WHEREAS, City Ordinance No. 464 and 466 require subdividers to make certain improvements in the subdivision; NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS: 1. It is understood and agreed that sanitary sewer, watermain, storm sewer, curb and gutter, street grading, street base, street • surfacing and appurtenances are inplace on South Grade Road. Also, an 18" trunk sanitary sewer is inplace, as shown on the Preliminary Plat. The balance of the existing assessments on Lot 1, Block 1 and Lot 1, Block 2 of Lipke Addition for the above-mentioned improvements, as of August 19,1986, are as follows: Lot 1, Block 1 - $12,448.50 - 7% - Roll 190 Lot 1, Block 1 - $ 4,168.50 - 6% - Roll 190A Lot 1, Block 2 - $ 3,182.51 - 7% - Roll 190 Lot 1, Block 2 - $ 1,474.41 - 6% - Roll 190A The above shall be assigned to lots in PLAZA HEIGHTS in the amounts as follows: Lots 1- 5 Lots 1 8 2 Block 1 Block 2 Roll 190 - 7% $ 2,489.70 $ 1,591.26 Roll 190A - 6% $ 833.70 $ 737.21 2. It is understood and agreed that the existing sanitary sewer main and watermain extensions to Lot 3, Block 1, shall be used to extend services to Lots 2, 3 and 4 of said Block 1. 3. It is understood and agreed that the sanitary sewer main extension to Keith Street shall be used to extend service to Lot 1, Block 1 only, and that the watermain extension to Keith Street will be extended to Chicago Avenue. A service line will be provided for Lot 1, Block 1. C" • • SUBDIVISION AGREEMENT PLAZA HEIGHTS SUBDIVISION CITY OF HUTCHINSON PAGE 2 4. The Subdivider hereby petitions the City to construct the services listed in Paragraphs 2 and 3 in 1986, and to assess the costs to Lots 1, 2, 3 and 4 of Block 1. 5. The Subdivider hereby petitions the City to construct watermain, storm sewer, grade and place gravel base on Sunset Street and Keith Street from South Grade Road to 135 feet South in 1986; and water services to Lot 5 in Block 1 and Lots 1 and 2 of Block 2; and sanitary sewer services from the trunk line on Sunset Street to Lot 5, Block 1 and Lots 1 and 2 of Block 2 in 1986 and to assess the costs as follows: Type of Work Grading, Gravel Base, Watermain and Storm Sewer on Keith St. and Sunset Street Sanitary Sewer Service Extension from Trunk Water Service Extension from Main Equal Amounts for Each Lot Lots 1-10, Block 1 and Lots 1-4, Block 2 Lot 5, Block 1 and Lots 1 and 2, Block 2 Lot 5, Block 1 and Lots 1 and 2, Block 2 6. The Sudivider hereby petitions the City to construct all other sanitary sewer and service leads, watermain and service leads, storm sewer and to improve the streets by grading, gravel base, curb and gutter and surfacing necessary for the entire plat when deemed feasible by the Subdivider and the City. Said improvements to be completed under several contracts. 7. It is understood and agreed that the basic land ownership within the plat varies and that the costs for the improvements in Paragraph No. 6 will be assessed to lots in the plat and to land south of the plat based on its required needs. Assessments for same will be as follows: Type of Work Curb and Gutter and Surfacing from South Grade Road South 135' on Keith St. and Sunset St. All Improvements on Keith St. and Sunset St. from 135' South of South Grade Road to Chicago Ave. Equal Amount for Each Lot Lots 1-10, Block 1 and Lots 1-4, Block 2 All Lots in Block 3, Block 4, Block 5 and Block 6 All Improvements on Chicago Ave. Lots 6-10, Block 1 • Lots 1-5, Block 4 All Improvements on Keith St. from Chicago Ave. to Cleveland Ave. 50% to Lots in Block 3 50% to Lots in Block 4 SUBDIVISION AGREEMENT PLAZA HEIGHTS SUBDIVISION CITY OF HUTCHINSON PAGE 3 All Improvements on Sunset St. Lots in Blocks 4 and 5 from Chicago Ave. to Cleveland Ave. All Improvements on Cheyenne St. Lots 3 and 4, Block 2 and from Sunset St. to Cleveland Ave. All Lots in Blocks 5 and 6 All Improvements on Cleveland Ave. 50% to Lots in Blocks 3, 4, from Cheyenne St. to West Line of 5 and 6 Plat 50% to Land South of Plat 8. It is understood and agreed that the Subdivider will make a cash contribution to the City of Hutchinson for Parks and Playground for PLAZA HEIGHTS SUBDIVISION, in the amount of $2,973.86, which is for one dwelling unit per lot. Charges for additional dwelling units per lot will be due at the time a Building Permit is issued and the cost will be according to the City's Fee Schedule for additional units at the time said permit is issued. The cost for Lots in Block 1 and Block 2 is $646.38, based on credit for payment made for Lipke Addition. The balance being $2,327.48, is for lots in Block 3, 4, 5 and 6. 9. It shall be the responsibility of the developer to clear any trees and/or debris from utility easements, as per the request of the utility prior to installation of the facility. 10. It is understood and agreed that all electrical and gas lines in easements that may have to be moved by request of the property owner, will be done at said property owners expense. 11. It is understood and agreed that to fulfill City Policy, two trees will be provided in the margin (boulevard) of each lot. The Subdivider or property owner shall purchase from the City and pay one half the cost of said trees and the City's portion of the payment for the trees shall not exceed $10.00 per tree. Said trees shall be planted by the property owner. The Subdivider hereby petitions the City to install two trees per lot and assess the properties in the subdivision, the cost less allowed City's portion of said cost. Said installation to be included in the last assessable improvement to be installed for the subdivision. All trees installed at the time of said last assessable improvement will be credited to the properties where the trees are located. Species selection will be determined by the Tree Board. Should the Subdivider or property owner wish to plant a tree which deviates from the selected specie list, he/she must present his/her request to the Tree Board. The City will, at no charge to the property owner, replace any tree which dies within one year of the time of planting. 0 C, J SUBDIVISION AGREEMENT PLAZA HEIGHTS SUBDIVISION CITY OF HUTCHINSON • PAGE A 12. This agreement shall be binding upon and extend to the heirs, representatives, assigns and successors of the parties. 13. It is understood and agreed that it is the responsibility of the Subdivider to record this agreement at the County Recorder's Office and that no Building Permit will be issued until said Agreement is recorded. IN WITNESS THEREOF, said First State Bank of Brownton, Minnesota; Citizens State Bank of Gibbon, Minnesota and State Bank of Morgan, Minnesota, have caused these presents to be signed by their proper officers and their corporate seals to be hereunto affixed this day of , 19_; and said Dennis K. Albertson and Patricia A. Albertson, husband and wife, have hereunto set their hands this day of 19_; and Norwest Bank South St. Paul, N.A., has caused these presents to be signed by its proper officer and its corporate seal to be hereunto affixed this day of 19_ SIGNED: THE FIRST STATE BANK OF BROWNTON, MINNESOTA Its President Larry Herrmann • CITIZENS STATE BANK OF GIBBON, MINNESOTA , Its President Dennis K. Albertson STATE BANK OF MORGAN, MINNESOTA , Its President Dennis R. Albertson Dennis K. Albertson Patricia A. Albertson NORWEST BANK SOUTH ST. PAUL, N. A. Its President Keith Vegors STATE OF MINNESOTA The foregoing instrument was acknowledged before me COUNTY OF this day of , 19_, by Larry Herrman, President, The First State Bank of Brownton, Minnesota, a Minnesota Corporation on behalf of the Corporation. • Notary Public, County, Minnesota My Commission Expires STATE OF MINNESOTA The foregoing instrument was acknowledged before me COUNTY OF this — day of , 19_, by Dennis K. SUBDIVISION AGREEMENT PLAZA HEIGHTS SUBDIVISION CITY OF HUTCHINSON PAGE 5 Albertson, President, Citizens State Bank of Gibbon, Minnesota, a Minnesota Corporation, on behalf of the Corporation. Notary Public, County, Minnesota My Commission Expires STATE OF MINNESOTA The foregoing instrument was acknowledged before me COUNTY OF this day of , 19 , by Dennis R. Albertson, President, State Bank of Morgan, Minnesota, a Minnesota Corporation, on behalf of the Corporation. Notary Public, , County, Minnesota My Commission Expires STATE OF MINNESOTA The foregoing instrument was acknowledged before me COUNTY OF this day of , 19 , by Dennis K. Albertson and by Patricia A. Albertson, husband and wife. Notary Public, , County, Minnesota • My Commission Expires STATE OF MINNESOTA The _foregoing instrument was acknowledged before me COUNTY OF this day of , 19_, by Keith Vegors, President, Norwest Bank South St. Paul, N.A., a U.S. Corporation, on behalf of the Corporation. Notary Public, , County, Minnesota My Commission Expires Approved by the City Council on the _ day of , 19_ CITY OF HUTCHINSON Its Mayor Paul L. Ackland , Its City Clerk Gary D. Plotz STATE OF MINNESOTA The foregoing instrument was acknowledged before me COUNTY OF this day of , 19 , by Paul L. Ackland, Mayor and Gary D. Plotz, City Clerk, City of Hutchinson. 40 Notary Public, County Minnesota My Commission Expires v ' 5751 (672) 587 RI;GHz % CITY OF HUTCHINSON • '17 WASHINGTON AVENUE WEST ! rI TOHINSON MINN. 55350 M E M O DATE: September 9th, 1986 TO: Mayor and City Council FROM: Director of Engineering RE: Century Avenue Water Tower Maintenance Ralph Neumann, Dick Nagy and I have reviewed the discussed condition of the above -referenced tower this date. We have found that the outside of the lower portion of the bowl needs to be cleaned, primed and painted. The additional cost is $5,000.00. Also, now • that the tower has been de -watered for work, the inside is in need of extensive cleaning and repainting. This work is guaranteed for 20 years and will cost an additional $15,000.00. We recommend both items be completed at this time. Attached is a copy of letter Maguire included with his bid and a copy of bid tab with notations. Marlow V. Priebe Director of Engineering MVP/pv attachment cc: Ralph Dick /D -_A- Inc. P.O. BOX 169 • SIOUX FALLS, SO 57101 PHONE (605) 334-4827 AFTER HOURS (605) 3342455 WATER TOWER SPECIALISTS ESTABLISHED 1915 July 28, 1986 City Clerk City of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 Dear Sir: EAST COAST REGIONAL OFRC P.O. BOX 65 NORTHEAST, MARYLAND 2190 PH. (301) 398.654 FaCncatrq, E Repaanrg and Pw &M, Tenor am T Accompanying this letter you will find our bid proposal and bid security for the repainting of the 500,000 gallon (Vocational Site) elevated water tank. On July 24, 1986, I made a personal inspection of the tower. At that time the tank was not drained and we could not get on the interior of the tank to make a visual inspection of the existing coating. In as much as our communications with your official on the jobsite indicated that there were only two large spots of the epoxy coating off, we based our bid on that assumption. If there would end up being alot more coating failure when the tank was drained, we would respectfully state that the cost for the additional work would be negiotiated at the time. We trust that you can understand our positon on this matter. Thank you for this opportunity to be of service. Sincerely yours, MAGUIRE resident • 17-PI/O —17- 110A EERS O.YEER.S LY TII£ 31ID11 EST OFCLOSED CIRCUIT T'1' FUR 1ASPEC'T'I0.Y OFLYTERIOR OF 11.4 TER T-LVKS 0 BIDDER SURETY "" MUNT DELIVERY MAGUIRE IRON, INC. P.O. bOX 169 SIOUX FALLS, SOUTH DAKOTA 57101 605-334-4827 $18,860.00 TENYER COATINGS, INC. P.O. BOX 192 BADGER, MN 56714 218-528-3692 ANDREW LANGUM, INC - 1318 BAY RIDGE ROAD MADISON, WISCONSIN 53716 608-221-2117 $66,400.00 ODLAND PROTECTIVE COATINGS, INC. 3801 -128TH AVENUE N.E. MINNEAPOLIS, MN 55434 612-784-9433 $39,950.00 ROBERT E. MOONEY & ASSOCIATES, INC 1400 SELBY AVE. ST. PXM, MN 55104, 612- i c// / 2 — and off f ./ soerYdt G4- lJ �. I -e <<� -r REGULAR COUNCIL MEETING September 9, 1986 • WATER & SEWER FUND *D.O.E.R. social security *D.O.E.R. social security $449.82 Jesse Graves refund 69.00 Donohue engineering services 4551.00 General Repair Service repairs 83.25 Hutch COmputer Industries supplies 8.03 Physicians Health Plan Aug. -Sept. med. ins. 1996.90 Witte Sod 16 rolls sod 14.40 Abbott Electronics supplies 3.75 American Payment Center box rental 55.00 Am. Water Works microcomputers 21.00 Central Garage July repair jobs 890.98 Carr Flowers Meece flowers 10.00 Cash Drawer #4 postage 9.16 Coast to Coast supplies 22.12 Commissioner of Revenue Aug. sales tax 476.65 Electric Motor new motor 24.00 Family Rexall Drug supplies 15.80 Fadden Pump Co. grease 13.78 Farm & Home Dist. supplies 84.06 Feed Rite Controls Inc. acid 843.78 Floor Care Supply cleaning supplies 91.60 Fitzloff Hardware supplies 6.76 G & K Services uniform rental 151.80 GTC Auto Parts parts 5.95 Hutch Cennex gasoline 489.66 • Hutch Utilities electricity 11,005.08 Hutch Wholesale Supply supplies 1.20 Hutch Fire & Safety inspections 25.00 Jahnkes Red Owl coffee & filters 7.78 Johnson Super Valu bleach & water 24.51 Junker Sanitation refuse charges 27,462.50 Juul Contracting Co. repairs & manhole 2009.05 Krasen Plbg & Htg. value 29.52 L & P Supply Co. supplies 33.45 McLeod Co. Sanitary Landfill Aug. dumping charges 33.60 MnValley Test Lab. testing 153.50 Public EMployees Retirement employer contribution 257.61 Zins Maching Co. repairs 16.00 51,447.05 CENTRAL GARAGE FUND *D.O.E.R. social security $ 74.36 Lano Equipment parts 65.98 Old Dominion Brush parts & supplies 1750.44 Physicians Health Plan Aug -Sept. med. ins. 314.28 Primrose Oil Co. oil 125.28 S.W. Battery battery 82.50 Ag Systems supplies 102.95 Big Bear tools 27.99 Brandon Tire repairs 663.35 Coast to Coast supplies .43 GTC Auto Parts supplies 1290.59 Harpel Bros. Inc. parts 24.70 Hutch Iron & Meta1 parts 7.00 - -2 - Hutch Wholesale Supply supplies 334.54 Ink Spots supplies 61.00 • MacQueen Equipment supplies 41.23 MTI Dist. Co. parts 108.63 Plaza Hardware tools 13.95 Plowmans repairs & parts 112.31 Schmeling Oil Co. oil & filters 341.99 Public Employees Retirement employer contribution 44.20 Town & Country Tire Co. repairs 35.00 W. D. Cooling Clinic repairs 49.50 5672.20 GENERAL FUND *Dept. of Natural Resources snowmobile reg. fees $ 40.00 *Dept. of Natural REsources boat registration fees 73.00 *D.O.E.R. social security 3683.79 Ronald Kirchoff criminal justice seminar 40.00 Gale Boelter pick up supplies 10.00 Harvey Kemper remove tree & stumps 400.00 Milo Johnson drinking fountain 211.71 James Weckman Aug. gas pumped 9.55 American Red Cross instruction manuals 62.10 Arrowwood Radison REsort room reservation 56.00 Best Western of Rice Lake room deposit 200.00 Brunner Sales solar salt 25.92 •Burleys Rink industrial scraper 76.34 Chanhassen Dinner Theatre Nov. 12th reservation 100.00 Commissioner of Transportation state appraisers 3736.95 Willmar HAVTI CIM refresher course 72.00 Berg & Farmham Co. field marker 158.00 Ed Hoffman Plbg. & Htg. water fountain 30.00 Floralview Floral funeral plant 19.90 HCVN excel in local Govt. 11.00 Jims Garden Service mowing weeds 625.00 Lakes Gas Co. fuel 221.63 Lake Country Chapter registration fees 60.00 MOtor Vehicle Dept. plates & title 22.00 Mun.Liquor Store city picnic supplies 347.50 Mn. ELEVATOR Inc. elevator maintenance - 53.00 Mn. Govt. Fin. Officers Assn. registration fee 75.00 Mn. Depty Reg. Assn. 4 registrations 45.00 Physicians Health Plan Aug. -Sept. med. ins. 20,597.56 Thorbeck & Lambert Inc. professional services 9450.00 Anderson Interiors airport carpet 493.04 Abbott Electronics repairs 5.00 Allen Office Products supplies 84.75 Am. Bakeries Co. supplies 91.73 Atkinson Blacktop street materials 290.50 Big Bear supplies 33.48 Brinkman Studio film & processing 219.74 Office Supplies hand truck 81.00 •Bennett John Bernhagen Sept. compensation 1662.50 Borchert Ingersoll Inc. repairs 291.13 Cash Wise supplies 415.04 Central Garage Aug. repairs 4861.83 Cash Drawer #4 supplies -postage etc. 89.42 -3- Central Mn. Comm. repairs 272.00 Crow River Vet Clinic boarding dogs 221.50 . Coast to Coast supplies 118.22 Coca Cola Bottling supplies 1249.88 Chamber of Commerce office rental & copier rental 159.87 Carneys test pool kit 5.00 Copy Equipment Inc. supplies 49.68 Co. Treasurer dl fees 104.50 Culligan Water Cond. softener rental & salt 51.30 Don Streicher Guns equipment 44.70 Earl F. Anderson Assoc. street paint 110.50 Ericksons Foods supplies 24.04 Ed Davies Bus Machines ribbons 9.72 Family Rexall Drug supplies 141.26 Farm & Home Dist. Co. supplies 606.17 FLoor Care Supply cleaning supplies et.c 637.62 GTC Auto Parts supplies & parts 23.58 Fitzloff Hardware supplies & parts 169.74 Koch Asphalt Co. street materials 3521.03 G & K Services uniform rental 625.12 Hager Jewelry badge & UPS charges 8.24 Hutch Cennex gasoline 2307.38 Henrys Candy Co. supplies 772.58 Hutch Fire Dept. registration fees 361.00 Hutch Landscaping tree 55.50 Hutch Leader publication costs etc. 607.30 Hutch Med. Center physical-Schmidt 135.00 Plbg & Htg. parts 110.55 •Hutch Hutch Utilities electricity 9593.36 Hutch Wholesale Supply supplies & parts 96.85 Hutch Fire & Safety recharging 16.80 Ink Spots supplies & printing 317.00 Jahnkes Red Owl supplies 52.66 Johnson Super Valu supplies 61.70 Krasen P1bg & Htg. repairs 13.63 L & P Supply supplies 404.86 L.N. Sickels & Co. street materials 635.E0 Mankato Bus. Products toner & mach maintenance 167.39 McLeod Coop Power Assn. electricity 211.47 Kenneth B. Merrill seminar expense 29.50 Midland Products Co. supplies 15.72 Motorola Inc. maintenance quarterly 807.90 Midcontinent Theatre office rental 350.00 Mpls Star & Tribune airport mechanic ad 70.80 Mn. Rec. & Park Assn . registration fee 60.00 McGarvey Coffee Inc. coffee 131.20 Northern States Supply supplies 218.14 No. Am. Cable System basic cable 6.63 Pitney Bowes tape 32.00 Plaza Hardware supplies 125.78 Pikal Music Store supplies 5.00 Quades repairs 27.00 Rockite Silo supplies 251.28 Schmeling oil Co. oil 13.75 Schramm Implement Co. parts 4.50 Shopko supplies 13.51 Simonson Lbr. supplies 41.06 Sorenson Farm Supply supplies 39.25 • • Public Employees Ret. Assn. employer contribution 3965.94 James Schaefer � Sept. compensation 103I.00 Tri. County Water Cond. salt 6.20 Xerox Corporation contract payment 270.92 Wigen Chev. Co. parts 6.90 Wm. Mueller & Sons street materials 3088.80 80,207.92 BOND FUNDS 1982 Tax Increment Debt Service National City Bank interest & service fee 7031.25 Library Construction Bonds Highsmith equipment 32.91 E. J. Pinske Bldrs. 12 storm windows 860.00 Serigraphics Sign Systems signs 1971.00 2863.91 Bonds of 1986 Commissioner of Transportation traffic signal work 3008.02 Erickson & Templin est. #5 37,770.41 Juul Contracting est. #1, #5 & final 64,820.52 Z 3- 598 95 1980 Tax INcrement Const. Bonds ERickson & Templin est. #6 final 9263.78 1981 Parking Bonds J. W. Hanson Construction est. #7 522.11 J 1. CALL TO ORDER MINUTES HUTCHINSON CHARTER COMMISSION Wednesday, August 13, 1986 FSR YOUR �NFpR� /01V Chairman Chuck Carlson called the meeting to order at 7:40 p.m. The following members were present: Walt Clay, Tom Dolder, Phil Graves, Jeff Haag, Dale McLain, Jean Peterson, Dick Popp, Delores Saar, June Wick and Chairman Carlson. Members absent: Harold Juul, Kay Peterson. Also present: Utilities Commission members, Bud Daggett, Tom Lyke and Ted Beatty. 2. MINUTES As there was not a quorum at the previous meeting, there were no formal minutes for consideration. 3. PRESENTATION BY UTILITIES COMMISSION REGARDING SECTION 11 OF THE CHARTER Chairman Carlson explained that the Utilities Commission had been invited to address the Charter Commission with any comments they may have about the operation of the utilities with regard to the charter. Chairman Carlson noted that, for example, he ypuld like to see the number of commissioners increased from 3 to ive\ with staggered 5 years terms, as addressed in Section 11.02. Mr. Bud Daggett, Utilities Commission President, made opening comments and summarized the 50 year history of the Utilities Commission, noting that he feels the previous commissions have done an excellent job. Looking at Section 11.09, Mr. Daggett stated that the fiscal year has been changed to run from January 1 to December 31. Mr. Daggett questioned whether or not quarterly statements were provided to the City as stated in Section 11.07. The semi-annual and annual audits are prepared and published as stated in 11.07, and he would recommend they be continued as they let the Utilities Commission know where they are mid -year. There was discussion about whether or not the City receives monthly financial statements. Mr. Daggett stated that the City's main concern is the audits and the yearly statement from the Commission estimating what they wi11 pay to the City for the following year. Mr. Daggett stated that Section 11.01 might be stated in more detail. He thinks there are some who think there is room for interpre- tation in that section. Regarding increasing the number of commissioners in Section 11.02, Mr. Daggett stated that he has no problem with increasing the number to five, however, he feels the commission has run very well in the past with three. One concern that has been brought up is that at present it takes only 2 to make a quorum, which means that when any two of the commissioners are together, it can be considered a meeting. There was discussion of the procedure to remove commissioners and of the procedure for the appointment of commissioners. In discussion the growth of the operation was noted. It was pointed out that the • gas division was added less than 25 years ago. 1 I There was discussion of length of term. It was suggested that if the number of board members is increased to five the term length should be decreased to 5 years. Mr. Daggett stated that "shall be mandatory upon said commission to so transfer funds from net earnings to said City to meet all interest and support principal required on obligations of said City incurred by said City in the construction of said plants and systems." Section 11.05 is somewhat ambiguous, noting that there is no one place where they say that it should not operate at a profit. He continued by saying that what the commission practices is to try to have on reserve about 20-25% of the gross revenue in several sinking funds in case of an emergency. Discussion about Section 11.05 followed. Mr. Daggett explained some of the various projects the commission is working on -- looking ahead for economical energy sources for the City of Hutchinson. Asked about how often they meet, Mr. Daggett responded that they meet on the last Monday of each month on a regular basis, but often have special meetings during the month. Dr. Thomas Lyke, secretary of the commission, began his comments with an explanation of the philosophy of the Utilities Commission. He stated that their basic goal is to provide power at a reasonable rate. He further stated that he would like to see the formation of the Commission stay in such a way that it would be difficult to change the utilities from the way it is now... taken out of the political process. He feels • terms of office should be long enough to survive elected administrators -- and at least 5 years for the purpose of learning the business. He doesn't think it would be wise to have a member of another governmental body as a member of the commission, as it may become political. He feels a good commission member is one who has no self-interest, and the City should avoid appointing people who may have a "hidden agenda." Dr. Lyke stated that he doesn't have any problem about increasing number of board members to five. In speaking to members of other commissions, he has learned that most commissions have three members. It was his general impression that commissions can operate fine with either smaller or larger boards but there is no advantage to having larger boards. Dr. Lyke stated that the open meeting law has made it more difficult for the commission to become political. There was discussion of the appointment process. The Utilities Commission members were asked if they have By-laws as stated in Section 11:06. Mr. Dagget responded that they are in the process of creating a book of resolutions dealing with policy. Dr. Lyke responded that there may be By -Laws but if there are, they are not aware of them. Jean Peterson raised the question about whether or not Council annually • determines the Utilities Commission members' salaries. They responded 2 • that to their knowledge, that is not how it is done. They believe the commission sets its own salaries, but think that the Council probably should be doing it. Dr. Lyke further stated that it is important for the Utilities Commission to maintain their autonomy. He stated that there is a lot of pressure for them to join a cooperative. There was a question about leaving in Section 11.03. Dr. Lyke stated there is not problem with the City treasurer. the City Administrator as treasurer that as the position is non-voting, Administrator remaining as the Dr. Lyke stated that he feels semi-annual audits are very helpful. Mr. Ted Beatty, third member of the Utilities Commission stated that as the newest member, he is still learning. He stated that they have followed a lot of what prior commissions have done striving for best service at lowest price while still planning for the future. He feels that he can work with 3 or 5 members on the board, but no more than 5. He further stated that he is in agreement with what had already been stated by members Daggett and Lyke. After discussion and questions, Chairman Carlson asked if the Utilities Commission would care to submit possible wording changes in Chapter 11 that would be consistent with the existing operation. Mr. Daggett responded that they could have their attorney review Chapter 11 and submit it by the next meeting. 4. Old Business It was decided to invite Mr. Rufus Alexander, manager of the Utilities Commission to the next meeting of the commission to make comments regarding Chapter 11. 5. New Business There was discussion of future meeting dates. The next regular meeting of the Charter Commission will be on Wednesday, September 3, 1986 at 7:30 p.m., at which time Mr. Alexander will be invited to make his comments. After his comments, the commission will continue review of Chapter 5. Looking ahead, September 24, October 15 and October 29 have been suggested as meeting dates. 6. ADJOURNMENT There being no further business, the meeting was adjourned. 3 I1alcotRsil LITTLE CROW DIVISION: Washington Ave. & Adams St., Hutchinson, MN 55350, Phone (612) 587.4018 "Rau" of ela C"Ino sutlab^ WESTERN DIVISION: Rt. 3, Box 2D, Milbank, SD 57252, Phone (605) 432-9218 August 29, 1986 �3A-1234Ss ti SEP low Gary D. Platz " N���2�zpz6ig4L�9�y City Administrator City of Hutchinson 37 Washington Avenue West .FOR YOUR INFORMATION Hutchinson, MN 55350 Dear Gary: It's great to see the connecter track completed --and know you are anxious to see business develop. I assure you that the council made a wise decision and the future will unfold many happy things for the community. We expect to be ditching the line the week of September 3 and inserting necessary ties the week of September 17. Usage of the Railroad meets our expectations and new potential shippers are on line. Please find enclosed the volume of traffic from January 1 to August 29, 1986. Sincerely, 4eme D. RcV Iden JDR/dkk Enclosure cc Mayor & City Council Atty. Ronald McGraw Ancher Nelsen Senator John Bernhagen 0 Les Forman, CPRA President Marlow V. Priebe, City Eng. Buzz Burich, Treas. CPRA rr - INNE_—�Sall LITTLE CROW DIVISION: Wastongton Ave. & Adams St., HutChinson, MN 55350, Phone (612) 587.4018 "Route of Ow Charging buffalo" WESTERN DIVISION: Auou s t 29, 1986 Rt. 3, Box 20, Milbank, SO 57252, Phone (605) 432-9218 Cars on line from 1/1/86 - 8/20/86 n 0 L TO # OF CARS Pure Culture 27 3M 64 Lester's of Minn. 100 City of Hutchinson 1 Brunner Sales 2 Misc. 6 Farmers Elevator 3 Lester Prairie, MN Farmers Elevator 5 Hutchinson, MN r n 0 (612) 587.5151 HUTCH' CITY OF HUTCHINSON • 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 • M E M O DATE: September 5, 1986 TO: Gary D. Plotz, City Administrator FROM: Marlow V. Priebe, Directorof Engineering RE: New Engineer FOR YOUR INFORMATION As we discussed on December 16, 1985,during my 1985 Performance Review, in Item V -B of said review, I requested information by May from the City Council as to how long they want a new engineer to be trained. To date, I have had no response to this matter. MVP/pv CC: Mayor & Council' Ken Merrill Hazel Sitz Marlow V. Priebe Director of Engineering (612) 587-5151 y rc CITY OF HUTCHINSON DATE: September 4, 1986 TO: City Administrator✓ Finance Director FROM: Director of Engineering RE: Greencastle Site M E M O N a 9� t FOR YOUR INFORMATION The fire hydrant installed by Juul Contracting Company on the South side of the Greencastle Site was originally billed to the City. Since it was considered the responsibility of Greencastle, the invoice was returned to Juul Contracting Company for billing to Greencastle. • As of this date, payment has not been made. In addition, Mr. Ziegler of Juul Contracting Company, informed me that a party in Greencastle's Minneapolis Office indicated he felt the payment for the installation was not Greencastle's responsibility. MVP/pv 0 Marlow V. Priebe Director of Engineering VIN WEBER COMMtnEE ON KM" wows 26 601MA7. MM A AND 1RANSMRfAf10N 216 CAMs 6uMMM WASHOWMW OC 20616 "02)`�"'WANEK4Congrells tbt PAN tatto nl6c�mMrtaa" WATER RESIXJIATION ES �j a ARPOAHT 2 of mor *oaDc of RtPrefutalilbGD `y COMMITTEE ON SMA116U661E66 Ncw "MN 06072 16on26� �\af}' allsUng"n, AC 20515 6I»caN1.11M: 019 6a in SmHT 11 ANO RE57MINT OF TRADE W"uAA MN 66201 P.D. 9W 1214 \�\`� py\\ A6WTAIR MWIOMKww MAM,MAu. MN 06266 y 21, 1986 ,��� Jul `. :'1 Y RE/UBUCAN roucr COMMFrTU 16071022-6611 r a JACR MEM oI61Mtc1 oM6Cta K U i� Mr. Kenneth neAvelW FOR YOUR INFORMATION 37 Washingt. Hutchinson, Minnesota 55350 Dear Mr. Merrill: I appreciated hearing from you regarding H.R. 8, reauthorization of the Clean Water Act. This bill has been passed in the Senate and the House of Representatives and is now pending before the Conference Committee. I share your concern involving Clean Water Funding in your community and I will do everything I possibly can to hasten enactment. If I can be of further assistance, please do not hesitate to contact me. Since y, V Member of Congress VW/aeg n LJ O.O.COMER (IRK-ISB7) RONALD J.MCGRAW STEVEN L. WARD August 29, 1986 R. J. McGRAW. P.A. ATTORNEY AT LAW P. O. 1501( B15 CITIZENS BANK BUILDING HUTCHINSON, MINNESOTA �S350 �U 1Ll �� Mr. Gary Plotz City Administrator 37 Washington Avenue Vilest Hutchinson, MN 55350 FOR YOUR INFORMATION TELEPHONE 6115-1507-3000 SEP l ops Re: Railroad Service to North Portion of Hutchinson, Minnesota Dear Gary: I acknowledge receipt of your letter to Jerry Ross, President of Dakota Rail, regarding the rehabilitation plans for trackage on the north portion of the trackage in Hutchinson. • I am sure that Jerry will, or already maybe has, provided you with a time schedule and dates on what work and when be plans to perform said work to rehabilitate the north portion of the line and when service will be available. We just had a conversation about this several days ago and he is very anxious to work on that rehabilitation even though he is extremely busy with the main line between Hutchb-Lson and Wayzata. It occurs to me that if you still have worms that it might be beneficial to all _parties -that Jerry attend a workshop and in person bring you up -to date, not only on the connector track situation, but in general bring you up to date on what's happening in the short line railroad business. RIMlab 0 Yours very truly, R. J. McGraw • i KRAUS-ANDERSON REALTY COMPANY DEVELOPMENT • LEASING • MANAGEMENT August 25, 1986 Honorable Paul Ackland Hutchinson City Hall 37 Washington Avenue West Hutchinson, MN 55350 RE: EXPANDED FRONTAGE ROAD — PLAZA 15 SHOPPING CENTER Dear Mayor Ackland: FOR YOUR INFORMATION The expansion of Johnson's Super Valu grocery store at Plaza 15 is part of a continuing effort by the Landlord to strengthen the retail environment of this shopping center, which is good for the retailers, and good for the City of Hutchinson. At this time, we have a signed lease being submitted to the Landlord for a retailer that will occupy 4,000 square feet of the 7,500 square feet that is presently vacant at the Center. If all goes well, we expect to have the balance of the vacancy filled by the end of the year, making Plaza 15 fully occupied. In conversation with Mr. Priebe; your City Engineer, it was pointed out that the plans to expand the frontage road in front of Plaza 15 are tentatively scheduled for Spring of 1987. It is our sincere hope that this project is completed as tentatively scheduled and not delayed beyond 1987. The present traffic conjestion at Plaza 15 will continue to be a problem until which time this expansion project is completed. Thank you for your consideration be greatly appreciated. Respectfully, KRAUSyOVERSON REALTY COMPANY /Id1, 9j� n R. Albinson Property Manager JRA/1mk Your attention to this matter will :53 :,);°::h Eighth Street • `I inneapolis. a :,5404 • {6121332 :231 (612) 587-5151 HorcH'!�CITY OF HUTCHINSON 37 'A/ASHINGTON AVENUE WEST % HU CHJ'VSON MINN 5:,350 MINUTES AND MEETING NOTICE Caumunity Energy Council The Hutchinson Caumzdty Energy Council met at 7 p.m. on Thursday, August 21, 1986, in the City Council Chmnbers. Present: Gary Plotz, Paul Ackland, Jay Beytien, Butch Wentworth, Rufus Alexander, Tan Helgeson Absent: Hugh Foster, Ken Prihoda Mayor Paul Ackland opened the meeting stating it would be in order to elect a chairman. Butch Wentworth was unanimously elected. Mayor Ackland stated he may appoint more menbers fran the business camnnity so that the board will total 7 members. He reported the City Council has authorized matching funds up to $1500 if a grant is received frau DEID. The Council is seeking more information concerning availability of funding for a revolving loan fund. Tom Helgescn led the cannittee in developing a work plan suamuary for energy programs for inclusion in the City Council packet. With Council approval, the grant application will be finalized next week for submission by August 29, 1986. The Hutchinson Canmuuiky Energy Council will meet again on Thursday, September 18, 1986, at 7 p.m, in the City Council Chambers. Gary Plotz will arrange to bring in Steve Hamilton fran New Ulm Utilities for the meeting. Hazel Sitz, Recorder q • E � V (612) 587-5151 �` CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN 55350 M E M 0 DATE: September 9, 1986 TO: Mayor and City Council FOR YOUR INFORMATION FROM: Director of Engineering RE: Copper Water Service Study I contacted RCM relative to the above -referenced study. The tests have been completed and they expect to receive the reports this week. They will then analyze all the data and will be submitting a report shortly. MVP/pv cc: Ralph Neumann Dick Nagy Marlow V. Priebe Director of Engineering [I r I r1 L_J FOR YOUR INFORMATION Table 18. Oxidation ditch facility at a new site: Alternative I CAPITAL SALVAGE ITEM COST, $ COST, $ Relief Sewers 542,000 271,000 Pump Station and Forcemain 1,443,000 221,000 Preliminary Treatment 288,000 58,000 Flow Equalization 463,000 43,000 Fine Screening 272,000 49,000 Oxidation Ditch 3,562,000 1,122,000 Final Clarification 1,050,000 268,000 Intermediate Pumping 391,000 70,000 Filtration 911,000 258,000 Chlorination -Dechlorination 219,000 70,000 Sludge Thickening 267,000 33,000 Aerobic Digestion 682,000 212,000 Sludge Dewatering 759,000 36,000 Sludge Transport and Application 109,000 --- Outfall Sewer 142,000 71,000 Yard Piping 248,000 124,000 Administration -Maintenance Building 352,000 176,000 Controls and Instrumentation 1,124,000 --- Site Electrical 368,000 184,000 Mechanical - HVAC 298,000 --- Site Preparation 200,000 100,000 Mobilization 133,000 --- SUBTOTAL 13,823,000 3,366,000 Construction Contingencies (10%) 1,382,000 _-- Engineering, Legal do Administration (15%) 2,073,000 --- Land !d 5,000 per acre 250,000 452,000 Interest During Construction (i = 8.125%)a 1,424,000 _-- TOTAL ESTIMATED CONSTRUCTION COST 18,952,000 3,818,000 a Construction time assumed to be 2 years. WASTEWATER TREATMENT FACILITIES PLAN REPORT HUTCHINSON, MY -- MAY 1984 PREPARED BY RCM VII -3 • POLICE DEPARTMENT MEMORANDUM DATE September 4, 1986 TO Hazel Sitz, Personnel Coordinator FROM Chief O'Borsky S'URJECT Intern Janet Wraspir Ll Janet Araspir will be doing an internship with us for the next 10 weeks. She will be doing the same type of activities as our Reserves. Please place her on the Reserve Roster. -, 4":nb • ,T:rmIl EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL FOR YOUR INFORMATION DATE August 28, 1986 ADDRESS JOB TITLE iion R 2, Hutchinson SUPERVISED BY �YY Plotz EMPLOYMENT STATUS NEW EMPLOYEE _X_OTHER: present employee X FULL TIME PART TIME OR SEASONAL PAY RATE Grade VI COMMENTS Selected frau Tong applicants after advertisement of position. Bonnie has been half-time receptiocist/cashier at city hall, and was previously transit dispatches. Replacing Kaye Link who has resigned as planning cam. secretary. (We will now be hiring a new jab -share receptionist.) THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL POLICY AND TO THE COUNCIL APPROVED SELECTION PROCESS. tEPARTMENT HEAD /,l PERSONNEL ORDINATOR CIT- A.'7�L1I�RATOR ItHeDSTATE OF EPARTMENT H[RSO4La BOX , 500 LAFAYETTE DNR INFORMATION (612) 2966157 Of NATURAL RESOURCES ROAD • ST. PAUL, MINNESOTA • 55144 a M 01 September 4, 1986 1 CU I am writing this letter to extend a special word of thanks to your licensing office for its ongoing reporting excellence. It has been brought to my attention that too often those registrar offices that do comply by sending in timely reports on a weekly basis (and in some cases, more often) go unheralded. It was never my intent to ignore your efforts. I am, however, guilty of taking advantage of good work by failing to recognizing those offices who consistent - 0 ly make my job easier, and provide a prompt and valuable service to 0 the public -at -large. I take this opportunity to amend my ways and, repeat once again, that your efforts are appreciated, and I thank you for and look for- ward to your continued cooperation with the DNR License Bureau. Sincerely, Patricia Dough, 7upervisor Deputy Registrar Section DNR License Bureau AN EQUAL OPPORTUNITY EMPLOYER / (612) 587.5151 y�rcy CITY OF HUTCHINSON i 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 September 8, 1986 0 0 MEMORANDUM TO: HUS DBTVERS FROM: GARY PIM Subject: COFFEE BREAKS city enployees, including drivers, are to take their coffee breaks on city premises (example. city hall, transit office). Coffee breaks are 15 minutes each. Please notify dispatcher when you go and cane back. (truly very occasionally would we permit off premise coffee breaks and not on a regular basis. cc: Hazel Sitz Dispatchers ,,-�or and Council To The Editor. And to the Hutchinson City Council. rANft FUR YOUR INFORMATION As an interested citizen I would like to comment on the un-stisfactory and expensive way of voting in our City. I had hoped that the voting citizens would have been provided with a majority decision to build a new City Hall in a central location with public rest rooms and a central location for voting. It would seem that the present City Hall could be remodeled for an excellent police station. After several requests for information by first class mail I would like to know who answers requests for information sent to our City Council and to the Hutchinson Leader. Sincerely presented by date SEP tj 1986 P r • 0 V (612) 587-5151 HV.TII V C/TY OF HUTCHINSOA' i 37 WASHINGTON AVEN! fE WEST HUTCHINSO:N, MINN. 55350 l' M E M O DATE: September 3, 1986 TO: Mayor and City Council FROM: Building Department RE: Inspection on New Waste Water Treatment Facility In regard to inspection of the new Waste Water Treatment Facility, the Building Department feels it best that the on-site inspection responsibility not be placed on the Building Department. The present level of construction activity in Hutchinson requires two full-time inspectors and to add a 10-13 million dc,llar project with our present staff would be an impossible task. The responsibility of effectively representing the City on a project of this size and volumn, will require full-time, on-site inspection. Your confidence that the Building Department's capability of inspecting a project of this size is appreciated, unfortunately, the existing work load consumes our present staff. HP/pv 0 Homer Pittman Building Official Donohue August 19, 1986 City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 Attn: Mr. Ren Merrill Re: City of Hutchinson, Minnesota Wastewater Treatment Facilities Step 3 Engineering Costs - Backup EPA Grant No. C271363-03 f Dear Ken: Information As discussed at your August 12, 1986 Council meeting and in sub- sequent phone conversations, we are pleased to provide you with further information regarding, our Step 3 engineering fees. As discussed, we would like to provide you with other approved Donohue projects done throughout the midwest and the associated Step 3 fees. For the record, the following projects have been • initiated, reviewed by the agencies and approved at the following costs: -40 1. Lake Geneva, Wisconsin oxidation _ditch - $5.336 million actual. -1985 .construction cost, $6061500 Step 3 -engineering fees (11.36%). 2. Spring Valley, Minnesota - oxidation ditch - 1984 bids at $4.089 million, $411,921 Step 3 engineering fees (10.07%). 3. North Shore Sanitary District, Illinois - Phase 1 Plant Modification, 1985, construction bids at $10.2 million, $1,310,000 Step 3 engineering fees (12.84%). 4. North Shore Sanitary District, Illinois - Phase 2 Plan Modification, 1986, construction estimate $9.5 million, $884,000 Step 3 engineering fees (9.3%). S. Plover, Wisconsin, -oxidation ditch- 1986, $4.82 million actual construction cost, $491,000, Step 3 engineering lees (10.18%). 6. Kenosha, Wisconsin, 1982 Plant Expansion, $18.7 million actual construction cost, $1,289,000, Step 3 engineering fees, at 6.89%. Donohue & Associates, Inc. 4738 North 40th Street Sheboygan, Wisconsin 53083 Engineers & Architects 414-458-8711 4' NOTE: Kenosha elected to prepare its own operation and main- tenance manual, preform startup and the one year certifica- tion activities with their own forces. As the project evolved, more than $250,000 in force account was spent and approved for their services which replaced ours. In addition to the above Donohue historical information, we are enclosing excerpts from the most current Wisconsin DNR publica- tion on engineering fees. The publication is dated May, 1984, and we have included Appendix D, which relates to various ele- ments of Step 3 work performed by engineers coupled with various project variables. Please note that the actual data does show the wide variability of fees related to specific projects. The average numbers shown on these tables are only one statistical evaluation of the actual data listed. 1. For the record, in reviewing this data, please be advised that you have essentially two projects occurring. The first project is a advanced secondary wastewater treatment plant construction, currently estimated at approximately $12.8 million. The second project is a major interceptor sewer construction currently esti- mated at approximately $1.2 million. Therefore, adding various tables together is necessary to get a realistic picture of how • your project might relate to those in the tables. Again, we believe that our costs are reasonable, however, nego- tiation of various cost elements and/or the ceiling price itself, is expected to be part of the Step 3 engineering agreement nego- tiations. We stand ready to provide whatever further information and/or breakdowns of our costs are necessary for your evaluation. If you have any questions, do not hesitate to contact us. Very truly yours, D OHUE 6 ASSOCIATES, INC. /Zw� Donald F. Roecker, P.E., Manager Governmental Liaison Activities enc:Appendix "D", DNR's May 1984 Cost Data cc: ary Plotz, w/enc. Mike Hoff, w/enc. Jim Miller, w/enc. TR/L/JE9 Mr. Ken Merrill August 19, 1986 Page 2 State of Wisconsin \ DEPARTMENT OF NATURAL RESOURCES c.,ara ar.�er'+r a.e+.rr COX M1 MADISON, WISCONSIN $3707 IN REPLY REFER T0: B700-BWG Dear We are sending you an informational packet to give you guidelines on how to select an architectural engineering firm to plan, design, and/or construct your wastewater treatment plant. The packet also includes A/E cost information provided in summaries in Appendix D. We have revised the A/E 1982 procurement information packet due to the changes in federal regulations. We have also revised the cost comparison charts to • include more recent information and to hopefully make then easier to use. Within the next 2 months we will also be sending your information on ranges of A/E costs to add to Appendix D. The new federal codes for Procurement Under Assistance Agreements are found in 40 CFR Part 33. A copy is enclosed as part of this packet for your reference. We have only highlighted parts of the federal regulations in this procurement packet and suggest that you read Part 33 in its entirety where federal grants are involved. If you have any questions about the packet, call Dick Kalnidry at (608)267-7154 or Diane Aloe at (608)266-5889. Sincerely, Bureau totf� Water Grants Margie Devereaux Director MD:DA:mk/4270A 0 APPENDIX D DATA AND INSTRUCTION The attached charts (pages 1-9) give the actual cost of past projects and also the average cost of Step 2 and 3 A/E work elements. The work elements include the sum of direct cost, overhead and profit compared to the project size. On each chart there are four columns. Columns 1 and 2 are the actual costs that have been negotiated on previous projects ranked in order of project size. Columns 3 and 4 are the averages of the actual negotiated cost for specific project sizes. Note that these charts replace the graphs which were a part of the original May, 1982 information packet. Some grantees found the graphs difficult to read. By giving actual costs, the charts provide similar information on the Iscatter of costs as did the graphs. However, the charts are easier to read. -In the previous packet, a range was provided which included the middle 80 percent of the projects. The highest 10 percent and lowest 10 percent were outside the range. These charts do not include a range. However, the concept of a range of reasonable costs is still valid even if the charts do not define the ranges. In using the charts, grantees should first focus on the average negotiated A/E cost for their project size. In determining what a reasonable cost should be for their project they should ask whether the scope of their project is relatively simple or complex compared to similar projects in nearby c&mnities. As the charts indicate, actual A/E fees for individual projects • are rarely exactly the same as the average A/E fees. Actual A/E fees often differ IO%, 20%, 3U% or more from the average A/E fees. As an illustration, refer to Chart D-1 on page 1 and look at the "Lagoons" section in the upper left portion. A lagoon project with a construction cost of $400,000 would ff have an associated average Step 3 A/E fee of $b5,800. Note on the first two f columns where actual costs are given that there are several projects with actual construction costs near $400,000. In fact, there are several projects ( with costs between $359,628 and $434,200. The associated actual A/E fees were { between $38,695 and $!3,063, all roughly within plus or minus 4U percent of the average fee of $65,800. For this illustration, a project with an average amount of complexity would have A/E fees near $b5,000. A very complex project might have A/E fees approaching $80,000 to $90,000 while a very simple project could have A/E fees as low as 340,000. Costs have been broken into three categories by type of treatment on several of the charts so only similar types of plants will be compared. This distinction is made because significant differences in A/E fees were noted between these three categories. The three categories are: 1) Lagoons: this includes aerated lagoons, stabilization ponds and/or seepage lagoons which are designed to meet secondary limits. 2) Secondary mechanical plants: these are mechanically driven STP's designed to meet secondary limits, i.e., trickling filters, activated sludge, oxidation ditches, rotating biological filters and/or secondary clarification. 40 L� n LJ 3) Advanced secondary treatment plants: these are designed to meet BUD or Suspended Solids limit that are less than 30/30, ammonia limits, D.O. or phosphorus limits. You should ask the engineering firm for a breakdown of all the costs in each step. See Appendix D, Table of Charts below for the various components and the step each is located in. Step 3 is comprised of several components such as user charge systems, operation and maintenance manual, inspection and start up costs. It can also include contract supervision, final plan of operation, bidding, etc. - items for which we do not have data. Step 2 may consist of plans and specifications, soil borings, preliminary plan of operation, parallel cost ratio and the user charge. The user charge system can be done in either Step 2 or 3. Example: Step 3. The project consists of construction of an aerated lagoon with a design flow of 50,000 gallons per day, population of 8UU people and a construction cost of $400,000. First, determine the type of plant, lagoon, secondary treatment or advanced secondary treatment, then proceed to use the charts in the following manner. 1. Chart D-1 A/E vs. Construction. Find ;400,000 in the third column under Construction, then follow this line straight across to column 4 to find the average total A/E fee which is $65,800. 2. Chart D-2 Step 3 A/E vs. Design Flow. Find the chart for lagoons and locate 50,000 gallons in Column 3, then follow across to column 4 to find the average A/E fee is $86,300. 3. Use D-3 thru D-7 to determine the cost of inspection, user charge, start up, and O&M manual to compare the cost of the separate components. Use Chart D-7 User Charge System vs. Population to find user charge cost. Find 800 in column 3 and follow straight across to column 4 and find the average user charge cost as $3,600. The purpose of the chart is to show you what has previously been negotiated on other projects already in progress and to give you an average of the cost charged. This information should be used as a comparison, not as an absolute. Appendix 0 STEP 3 WE VS. STP CONSTRUCTION Lagoons Actusi Construction Actual Average Avers" Cost A/E Fees Construction A/E Fees becondary Treatment Acfus Constructlon Actual Average Av Cast A/E Fees Construction A/E Fees 62,442 f 8,480 f 200,000 f 49,200 f 224,865 f 31,800 f 200,000 359,628 93,063 300,000 57,500 405,093 35,581 300,000 360,473 82,340 400,000 65,800 465,093 47,191 400,000 376,831 40,341 500,000 74,100 531,205 100,695 500,000 385,138 38,695 600,000 82,400 534,569 49,302 600,000 406,938 65,967 700,000 90,700 576,107 51,980 700,000 411,300 77,000 800,000 99,000 597,039 49,714 800,000 434,200 57,500 900,000 107,400 680,323 40,494 900,000 497,200 35,000 1,000,000 115,700 736,038 114,900 1,000,000 506,281 87,427 1,100,000 124,000 793,121 115,399 1,100,000 519,306 49,183 1,200,000 132,300 854,435 92,570 1,200,000 537,305 99,235 1,300,000 140,500 876,507 78,976 1,300,000 555,675 87,359 1,400,000 148,900 900,199 104,919 1,400,000 579,509 63,229 1,500,000 157.200 754,388 123,275 1,600,000 587,770 46,767 r 1,600,000 165,500 990,058 173,840 1,675,000 598,101 104,521 - 1,100,w 139,090 1.700,000 804,250 152,600 1,134,110 177,264 1,800,000 875,513 178,893 1,161,332 92,000 1,900,000 1,277,304 150,320 1,327,463 196,650 2,000,000 1,293,435 97,406 1,354,018 136,740 2,125,000 1,353,326 194,162 1,678,630 83.259 2,500,000 1,395,358 163,850 1,875,465 173,098 3,000,000 1,462.940 204,960 2,116,343 183,080 3,225,000 1,471,779 127,190 3,228,142 328.176 3,500,000 1,533,471 63,188 3,856,140 220,800 4,000,000 1,633,606 162.000 4,011,271 507.580 5,000,000 4,430,464 197.594 6,000,000 7,491,704 464,545 7,000,000 7,500.000 ADVANCED SECONDARY TREATMENT ActualAverage Construction A/E Fees ConstruefIon A/E Fess 9 219,671 f 22,790 1 200,000 S 21,000 240,681 18,975 300,000 28,700 274,177 55,550 400,000 36,400 496,219 87,256 500,000 44,100 499,112 26,128 600,000 51,800 604,900 66.436 700,000 59,600 881,224 56,073 800,000 67,300 943,690 45,253 900,000 75,000 1,082,755 170,311 1,000,000 62,700 1,226,592 64,200 1,200,000 98,100 1,267,073 163,300 1,300,000 105,800 1,382,813 143,128 1,400,000 113,500 1,708,370 145,246 1,500,000 121,300 1,885,696 85,675 1,600,000 129,000 2,060,526 130,000 1,700,000 136,600 2,245,076 129,051 1,800,000 144,400 3,243,374 171,464 1,900,000 152,000 4,691,630 526,800 2,000,000 159,800 5,637,479 420,820 3,000,000 236,900 5,654,606 377,974 4,000,000 314,000 5,669,231 490,212 5,000,000 391,100 5,921,676 418,812 8,000,000 622,400 8,642,233 688,749 406SR-5 D -I STEP 3 A/E YS. STP DESIGN FLOW 4069R-4 0-2 La Secondary Treatment Adult Average Actua sera- Design Actual Dplgn Average Design Actual Design ar Aver -a" Flow • A/E Fees Flow A/E Fess Flaw A/E Fess Flow A/E Fees 36,000 5 63,229 5 50,000 5 86,300 40,000 5 90,895 50,000 5 64,000 r 46,900 57,478 100,000 88,800 48,000 31,800 100,000 84,000 (_ 49,214 49,183 130,000 91,227 63,495 47,191 1-30,000 98,000 l 55,000 88,900 200,000 93,700 75,300 100,695 200,000 110,000 60,000 8,480 250,000 95,200 82,380 35,581 250,000 120,000 71,000 82,340 300,000 98,600 85,800 114,900 300,000 128,000 j 84,300 178,893 350,000 101,100 90,000 51,980 350,000 136,000 l 88,000 87,427 400,000 103,600 96,000 49,714 400,000 144,000 96,500 152,800 500,000 108,600 120,821 497,594 450,000 150,000 100,000 99,293 600,000 113,500 151,200 115,399 500,000 156,000 t 115,000 76,960 700,000 118,500 165,000 66,054 600,000 1 68,000 160,000 38,695 800,000 123,400 190,000 49,502 700,000 180.000 {j 164,000 40,341 900,000 128,400 219,000 196,650 800,000 188,000 195,723 65,967 1,000,000 133,300 229,800 104,919 900,000 196,000 230,000 163,850 1,100,000 138,200 280,000 136,740 1,000,000 204,000 f 245,000 204,960 1,200,000 143,200 284,700 177,264 2,000,000 270,000 250,000 87,359 1,300,000 148,200 304,000 123,275 3,000,000 QI 315,000 262,000 46,767 320,000 173,840 4,000,000 330,000 355,000 97,406 450,000 40.494 5,000,000 385.000 365,000 104,521 500,000 92.000 6,000,000 415,000 507,000 150,320 553,000 139,090 7,000,000 440,000 600,000 1,620,000 600,000 163,300 8,000,000 465,000 1,030,000 63,188 700,000 328,176 1,373,000 194,162 860,000 183,080 1,471,779 127,190 1,000,000 507,580 8,000,000 220.800 ADVANCED SECONDARY TREATMENT Actual verege r Design Actual Design Average Flow A/E Fess Flow A/E Fees 50,000 5 22,790 50,000 5 64,000 • 100,000 55,550 t00,000 71,900 !C 119,S00 66,436 200,000 87,700 120,000 87,526 300,000 103,500 150,000 26,128 400,000 _ 119,300 187,000 170,311 500,000 135,200 195,000 67,452 GOD, 000 151,000 300,000 145,246 700,000 166,800 300.000 163.300 800.000 162.600 30-3,280 45,253 900,000 t98,400 t 310,000 56,073 1,000,000 214,200 350,000 129,051 1,100,000 230,100 [j 362,000 182,473 1,200,000 245,900 400,000 171,464 1,300,000 261,700 703,000 64,200 1,400,000 277,500 f 755,000 143,128 1,500,000 293,400 I 862,000 66,749 1.600,000 309,200 875,000 130,000 1,700,000 325,000 1,000,000 490,202 1,800.000 340.800 1,360,000 418,500 1,900,000 336,600 1,420,000 85,673 2,000,000 372,500 2,150,000 420,820 2,160,000 377,974 4069R-4 0-2 INSPECTION VS. STP CONSTRUCTION Lagoons Actus a verege verage Constructlon Inspectlon Construction Inspection 62,442 S 6,360 s 50,000 $15,600 359,628 40,696 100,000 17,500 360,473 24,633 200,000 21.200 385,138 12,805 300,000 25,000 406,938 22,204 400,000 28,700 411,262 35,360 500,000 32,500 434,149 15,831 600,000 36,300 506,281 87,427 700,000 40,000 519,306 12,355 800,000 43,800 555,675 16,896 900,000 47,500 577,509 10,629 1,000,000 51,300 581,770 12,360 1,100,000 55,100 804,250 69,680 1,200,000 58,800 875,513 100,732 1,300,000 62,600 1,277,304 66,780 1.400.000 66,300 1,353,526 101,128 1,500,000 70,100 1.395.358 65,314 1,600,000 73,800 1,462,940 61,600 2,000,000 77,900 1.47l,779 77,632 3,000,000 101,500 1,533.471 25,898 4,000,000 125,100 1,633.606 59,400 5,000,000 148,700 ADVANCED SECONDARY TREATFENT Actual Secondary Treatment _ Actua uaverage -Average Inspection Construction Inspectlon Constructlon Inspection S 224,865 S 24,380 s 200,000 S 3 405,833 19,136 300,000 3 511,515 Ie,350 400,000 40,100 531,205 57,173 500,000 42,500 534,569 44 25,0 600,000 44,800 576,107 22,600 700,000 47,200 597,039 22,790 800,000 49,500 636,081 44,265 900,000 51,900 736,038 43,000 1,000,000 54,300 793,121 79,204 - 1,100,000 56,600 854,435 73,530 1,200,000 59,000 876,587 18,497 1,300,000 61,300 900,199 90,100 1,400,000 63,700 954,388 47,711 1,500,000 56,100 1,100,569 46,935 2,000,000 77,900 1,134,110 97,797 3,000,000 101,500 1,161,332 44,850 4,000,000 125,100 1,327,463 97,750 5,000,000 148,700 1,678,630 18,556 6,000,000 172,300 I,a" 465 83,875 4,000,000 110,100 2,116,343 80,938 5,000,000 133,200 2,945,746 145,000 6,000,000 156,300 3,856,140 138,000 7,000,000 179,400 4,011,271 148,421 8,000,000 200,200 7,491,704 171,137 ADVANCED SECONDARY TREATFENT Actual Average Construction Inspection Construction Inspection S 219,671 S 10,388 S 200,000 S 22,300 274,177 27,270 300,000 24,600 336,254 24,893 400.000 27,000 496,219 48,522 500,000 29,200 604,900 58,535 600,000 31,500 943.690 19,780 700,000 33,900 1,062,755 69,928 800,000 36,200 1,226,592 23,983 900,000 38,500 1,267,073 55,775 1,000,000 40,800 1,382,813 44,885 1,100,000 43.100 1,708,370 29,262 I,200,OD0 45,400 1,885,696 41,975 1,300,000 47,700 2,060,526 65,000 1,400,000 50,000 2,245,078 70,714 I,500,000 52,400 3,243,374 83,800 1,600,000 54,700 5,637,479 149,248 1,700;000 57,000 5,654,606 201,848 1,800,000 59,300 8,042,233 176,302 1,900,000 61,500 2,000,ODO 63,800 3,000,000 87,000 4,000,000 110,100 5,000,000 133,200 6,000,000 156,300 7,000,000 179,400 8,000,000 200,200 • 40698-8 D-3 • 4069R-9 D-4 I Lagoons _ - Secondary Treatment --- - Ac}va v 46 ActubI AVOragM Design Actual Design Average Design Actual Design Avers" • Flow Inspection Flow Inspection Flow Inspection Flow In ice 36,000 S 10,629 25,000 537,300 48,000 S 24,380 50,000 S 61,200 46,900 15,831 30,000 37,500 75,300 57,173 100,000 61,800 49,214 12,355 50,000 38,100 82,38D 19,136 200,000 63,200 55,000 66,911 100,000 39,600 85,800 43,000 300,000 64,600 60,000 6,360 200,000 42,700 90,000 22,600 400,000 66,000 71,000 24,633 300,000 45,800 91,404 31,500 500,000 67,400 84,300 100,732 400.000 48,800 96,000 22,790 600.000 68,600 98,900 87,427 500,000 51,900 120,821 172,040 700,000 70,100 96.500 69,680 600,000 54,700 151,200 79,704 800,000 71,500 100,000 35,990 700,000 58,000 190,000 25,440 900,000 72,900 145,000 35,360 800,000 61,100 219,000 97,750 1,000,000 74,300 160,000 12,805 900,000 64,200 220,000 18,550 1,500,000 88,100 195,723 22,204 1,000,000 67,200 229,800 90,100 2,500,000 102,000 230,000 65,314 1,100,000 70,300 284,700 97,797 3,500.000 106,800 245,000 61,600 1,200,000 73,400 304,000 47,711 4,000,000 115,700 250,000 16,8% 1,300,000 76,400 320,000 90,100 4,500,000 122,600 262,000 12,360 r 1,400,000 79,500 500,000 44,850 5.000,000 129,500 335,000 77,632; 1,500,000 82,600 553,000 46.935 6,000,000 143,300 507,000 66,750" 600,000 83,875 7,000,000 157,100 600,000 59,400 803,000 16,556 8,000,000 171,200 1,030,0DO 25,896 1,000,000 171,137 1,373,000 101,126 2,330,000 145,000 3,092,000 148,421 8,000,000 138,000 ADVANCED SECONDARY TREATMENT Actual xww- Design Actual Design Average Flow inspection Flow Inspection 50,000 S 10,388 50,000 S 37,800 0100,000 119,500 27,270 56.535 100,000 200,000 41,400 48,600 120,000 46,5DO 3DO,ODO 55,900 187,000 69,928 400,000 63,100 300.000 29,262 500,000 70.200 350,000 70,714 600,000 77,400 362,ODO 59,200 700.000 84,600 400,000 83.300 800.000 91.900 703.000 23.983 900.000 99,100 755.000 ",885 1,000.000 106.300 862,000 176,302 1,100,000 113,500 875,000 65,000 1,200,000 120,600 1,000,000 197,880 1,300,000 127,800 1,050,000 152,170 1,400,000 135,000 1,420,ODO 41,975 1,500,000 142,200 2,160,000 201,800 1,600.000 149,400 1,700,000 156,600 1,800,000 163,900 1,900,000 171,040 2,000,ODO 178,200 • 4069R-9 D-4 I 406911-10 D-5 O&M MANUAL VS. DESIGN FLOW Actua OW MANUAL YS. STP CONSTRUCTION Actual Actual Average Average Construction O&M Casts Construction O&M Costs S 62,442 1 2,170 1 200,000 S 7,100 240,651 8,625 300,000 7,600 376,831 3,616 400,000 8,200 405,833 6,325 50D,000 8,800 406,938 8,785 600,000 9,300 411,262 7,280 700,000 9,900 462,934 12,548 800,000 10,500 465,093 8,162 900,000 11,000 496,219 7,649 I,000,OOO 11,600 499,112 3,028 1,100,000 12,200 531,205 12,397 1,200,000 12,700 555,675 4,536 1,300,000 13,300 579,509 14,948 1,400,000 13,900 604,900 7,901 1,500,000 14,400 636,081 15,912 1,600,000 15,000 680,323 5,750.1,700,000 24,400 15,600 733,807 7,763 1,800,000 16,200 804,250 10,399 1,900,000 16,700 875,513 11,668 2,000,000 17,300 881,284 6,764 2,500,000 20,200 943,690 6,440 3,000,000 23,000 954,388 14,948 3,500,000 25,900 990,058 10,599 4,000,000 28,800 1,134,100 13,592 4,500,000 31,600 1,161,332 9,200 5,000,000 34,400 1,277,304 7,865 6,000,000 40,100 1,327,463 11,509 7,000,000 43,800 1,354,018 21,200 8,000,000 31,500 1,462,940 19,264 47,700 862.000 1,471,779 10,350 50.400 875.000 1,533,471 6,780 1,000,000 1,678,630 16,242 1,000.000 1,875,465 10,363 1.030.000 2,060,526 15,000 1.360,000 4,430,464 29,176 • 2,160,000 4,691,630 68,400 2,830.000 4,904,250 48,840 5,637.471 47,700 5.654.606 28,050 5,6,231 49.900 7,491,704 44,096 8,042,233 32,100 406911-10 D-5 • O&M MANUAL VS. DESIGN FLOW Actua Design Actual Design Average Flow O&M Costs Flow O&M Costs 36,000 $14,948 25,000 1 9. 60,000 21,120 50,000 10, 75,300 12,397 100,000 10,7 82,380 6,325 150,000 11,400 84,300 11,666 200,000 12,000 96,000 8,625 250,000 12,800 96,500 10,399 300,000 13,400 115,000 7,280 350,000 14,100 119,500 7,901 450,000 15,500 120,000 7,649 500,000 16,200 150,000 3,028 ' 600.000 17,600 164,000 3,616 700,000 18,900 187,000 16,514 800,000 20.300 195,000 9,140 900,000 21,700 195,223 8,785 1,000,000 23,100 219,000 11,500 1,100.000 24,400 245,000 19,264 1,200,000 23,800 250,000 4,536 1,300,000 27,100 780,000 21,200 1,350,000 27,800 304.000 14,948 1.400,000 26,500 305,280 6,440 1.500,000 29,900 310,000 6,784 1,600,000 31,200 335,000 10,350 1,700,000 32,600 450,000 5,750 1,800,000 34,000 500,000 9,200 1,900.000 35,400 507,000 7,865 2,000,000 36,700 600,000 10,363 2,150,000 38,800 630,000 6,840 2,500.000 43,600 800,300 16,242 2,800,000 47,700 862.000 32.100 3.000.000 50.400 875.000 15.000 1,000,000 44,096 1,000.000 45,900 1.030.000 6.780 1.360,000 24.480 • 2,160,000 28,050 2,830.000 38.760 • STMT -UP YS. STP CONSTRUCTION Construction Actual Average Average • Cost start-up Construction Start -Up S 406,438 S 9,289 S 400,000 S 8,100 496,219 9,985 500,000 8,700 579,509 1,860 600,000 9,200 598,101 14,115 700,000 9,900 636,081 13,769 800,000 10,400 875,513 18,626 900,000 11,000 195,723 7,ZZ2gg1444 1,0pp0pp0,pp0pp000 1y2,22p0p0 g857�6,}58877 1,082.755 10.575 1.100.000 12.800 1,100,569 7,524 1,300,000 13,400 1,134,110 13,592 1,400,000 14,000 1,277,304 15,840 1,500,000 15,600 1,353,326 18,061 1,700,000 15,800 1,471,779 5,750 1,800,000 16,300 1,875,465 5,548 1,900,000 16,900 2,060,526 15,000 2,000,000 17,500 4,691,630 62,400 2,500,000 20,500 5,637,479 44,626 ,- 3,000,000 23,400 5,654,606 11,220_, 3,500,000 26,400 5,669,231 51,000" 4,000,000 29,300 5,921,676 25,704 4,500,000 32,300 7,491,704 41,446 5,000,000 35,200 8,042,233 64,200 6,000,000 41,100 1,373,000 18,061 7,000,000 47,000 2,150,000 44,626 8,000,000 52,900 • 40698-2 D-6 STMT -IP VS. DESIGN FLOW Design Actual Design Average Flow Start Flaw Start -Up 36,000 S 11860 50,000 $12,600 40,000 7,214 100,000 13,300 55,000 9,690 150,000 14,000 84,000 18,626 200,000 14,700 120,000 7,985 300,000 16,000 187,000 10,575 400,000 17,400 195,723 9,289 500,000 18,800 284,200 6,852 600.000 20,100 304,000 14,264 700,000 21,500 305,000 13,769 800.000 22,800 335,000 5,750 900,000 24,200 365,000 14,115 1,000,000 25,600 507,000 15,840 1,100.000 26,900 553,000 7,524 1,200,000 28,300 600,000 6,548 1,300,000 29,600 630,000 62,400 1,400.000 31,000 862.000 64,200 1.500,000 32.400 875,000 10,000 2,000,000 39,200 1,000,000 51,000 1.000,000 41,446 1,050,000 ",400 1,360,000 25,704 1,373,000 18,061 2,150,000 44,626 2,160,000 11,220 A USER CHARGE SYSTEM YS. POPULATION USER CHARGE SYSTEM YS. DESIGN FLOW Actua Actual Actual Average Aver"* Design Actual Design Average Papulation UCS -Fees Population UCS -Fees Flow UCS -Cost Flow UCS -Costs . 108 S 4,346 100 S 3,000 26,000 9 4,346 25,000 9 3,100 155 1,969 200 3,100 40,200 530 50,000 3,200 160 1,110 300 3,200 48,000 3,180 100,000 3,400 346 3,180 400 3,300 49,214 1,532 150,000 3,600 378 1,538 500 3,300 50,000 520 200,000 3,800 398 1,869 600 3,400 54,000 3,246 300,000 4,200 425 530 700 3,500 70,419 2,593 400,000 4,300 438 2,597 800 3.600 71,000 3.605 500,000 4,900 450 7,490 900 3,600 77,000 5,512 600.000 5,300 545 5,200 1,000 3,700 81,346 3,018 700,000 5,700 573 5,512 1,200 3,900 85,000 7,490 800,000 6,100 624 1,060 1,400 4,000 95,000 4,047 9D0,000 6,500 641 4,800 60 1,0 4,200 100,000 5,830 1,000,000 6,900 661 3,885 I,800 4,300 100,000 3,885 1,100,000 7,300 750 5,600 2,000 4,500 118,000 1,538 1,200,000 7,700 773 4,047 2,500 4,800 123,000 4,800 1,300,000 8,100 822 1,532 3,000 5,200 125,000 2,597 1,400,000 8,400 863 1,110 3,500 5,600 150,000 1,969 1,500,000 8,800 884 1,189 4,000 6,000 165,000 2,559 17,500,000 9,800 972 1,484 4,300 6,400 189,060 3,062 20,000,000 10,800 977 2,559 5,000 6,700 195,000 4,779 25,000,000 12,700 986 4,830 6,000 7,500 219,000 5,750 30,000,000 14,800 1.203 3,680 1,239 3,120 7,000 9,000 229,800 4,388 1,271 5,243 8,000 9,800 284,700 3,120 1,290 3,641 9,000 10,500 304,000 863 1,347 3,585 10,000 11,300 305,280 5,542 1,363 3.216 11,000 12,000 305,300 3,219 1.443 4,779 12,000 12,800 362,000 5.243 1.455 3,219 13,000 364,620 3,216 1,526 2,952 480.000 4.982 1,534 5,750 553,000 3,680 1,765 863 980.000 2.549 • 1,854 4,240 640,900 4,982 1.918 5,750 8113,000 2,425 2.550 9.200 846.000 8,736 2.967 8.736 675,000 12,075 3,162 5.664 1,000,000 5,664 3,342 7,800 1,065,285 2.120 3.358 8,586 1,250.000 6,44t 3,622 10.272 1,360.000 20.385 4,080 4,982 2.150,000 17,418 4,086 12,075 2.160,000 6,000 4,344 1,553 2,830,000 4,421 2,425 4,528 2,120 5,800 2,795 81395 20.585 8,577 8,162 8,987 17,418 9,672 6,441 13,382 5,845 • 4069R-4 0-7 0 406911-3 0� 4 � SOIL BORINGS VS. STP CONSTRUCTION SOIL BORINGS VS. DESIGN FLOW Actue Design Soil Design Soil Actu Design Soil Design Soil Flow ,or Ings Flor Borings Flow Borings Flow Bor Ings 118,000 56,046 100,000 53,600 40,200 57,351 50,000 $3,100 219,000 3,204 200,000 3,700 50,000 1,060 100,000 3,300 220,000 1,559 300,000 3,800 54,000 2,486 200,000 3,600 233,213 7,351 400,000 3,900 57,000 3,848 300,000 3,800 534,569 1,416 500,000 4,000 69,197 2,472 400,000 4,100 636,081 1,380 600,000 4,100 100,000 2,650 500, ODO 4.400 736,038 4,280 700,000 4,200 118,000 6,646 600,000 4,700 737,872 5,600 800,000 4,300 182,000 9,857 700,000 5.000 954,388 2.856 900,000 4,400 190,000 1,416 800,000 5,200 990,058 2,472 1,000,000 4,500 219,000 3,204 850,000 5,400 1,000,000 8,410 1,200,000 4,700 220,000 1,559 900,000 5,500 1,055,285 1,134,110 5,800 3,330 1,400,000 1,600,000 4,900 5,110 305,000 307,270 1,380 8,560 1,000.000 1,200,000 5,800 6,400 2,150,000 5,750 1,800,000 5,300 314,200 1,680 1,400,000 6,900 3,012,854 4,815 2,000,000 5,500 370,000 4,664 1,600,000 7,500 3,030,776 8,560 2,500,000 3,000,000 6,000 6,500 846,000 1,055,285 4,815 5,800 1,800,000 2,000,000 8,000 8,600 PLANS AND SPECIFICATIONS VS. STP CONSTRUCTION PLANS AND SPECIFICATIONS VS. DESIGN FLCW Actual Actual Average Average ua Design a P&S ge Design PIS Construction P&S Construction P&S Flow Costs Flow Costs S 274,177 S 42,988 S 200,000 S 32,200 44,000 S 15,211 50,000 S 69,800 385,138 26,013 275,000 36,500 50,000 21,840 100,000 73,600 406,938 40,963 300.000 37,900 55,000 58,235 200,000 81,200 411,262 45,900 400,000 43,500 70,419 35,341 300,000 88,800 461,200 49,098 500,000 49,100 77,000 45,390 400,000 96,300 487,500 22,366 600,000 54,700 85.800 87,205 500.000 103,900 511,515 21,184 700,000 60,300 86.766 30,755 600.000 111,500 614,289 34,329 800,000 65,900 95,000 65,644 700,000 119,000 636,081 69,506 900,000 71,500 100,000 42,968 800,000 126,600 736,038 87,205 1,000,000 77.000 118,000 49,098 900,000 134,200 755,000 82,010 1,100,000 82,700 123,000 49,320 1,000.000 141,700 • 836,759 65,752 1,200,000 88,300 154,000 22,366 1,100,000 149,300 881,284 46,771 1,300.000 93,900 190,000 35,990 1,200,000 156,900 953,646 97,410 1,400,000 99.500 219,000 99,146 1,300,000 164,500 954,388 61,913 11500.000 105,100 220.000 21,184 1,400,000 172.000 990,058 88,616 1,650,000 113,400 2a0,000 85,481 ..1,500,000 179,600 1,120,424 60,581 1,825,000 123,200 304,000 61,913 1,750,000 196,500 1,134,110 74,721 2,000.000 133,100 310,000 46,711 2,000,000 217,500 1,230,177 97,350 2,500,000 161,100 362,000 95,973 2,500.000 255,300 1,327,463 99,146 3,500,000 217,100 384,620 65,752 3,000,000 293,200 1,354,018 85,351 4,000,000 245,100 434,000 34,556 4,000.000 368.900 1,628,643 95,793 4,500,000 273,000 480.000 97,350 5,000,000 444,600 1,697,806 95,497 5,000,000 301,100 582,000 239,359 10,000,000 823,100 1,830,791 131,440 6,000,000 357,100 846,000 207,666 20,000,000 1,580,100 2,945,476 279,200 7,000,000 413,100 1,000,000 131,440 30,000.000 2,337,100 3,012,854 207,666 8,000,000 469,100 1,000,000 343,746 40,000,000 3,094,100 5,637,479 340,400 1,055,000 95,497 50,000,000 3,851,100 5,654,606 347,772 1,250,000 88,239 5,921,676 405,071 1,360,000 405.071 7,491,704 356,709 2,160,000 247,772 4,470,000 3,430,073 0 406911-3 0� INSPECTION Rehabilitation Inspection Cost Cost 69,197 106,456 117,978 117,978 120,881 146,618 193,140 223,075 280,106 336,264 402,107 422,036 555,063 629,607 635,465 1,066,176 1,072,256 $18,975 7,150 5,319 25,679 12,792 24,303 15,900 36,400 23,730 24,893 31,625 43,273 93,705 69,115 34,874 47,362 77,077 I JV" -] Rehabilitation Cost u STEP 3 A/E VS. SEWER REW CONSTRUCTION -WBPjw- Actue I Average Inspection Construction Actual Construction Average Cost Cost A/E Fees Coat A/ .race $15,800 18,600 24,400 30,100 4s900 :600 47,300 53,100 58,800 64,600 70,300 35,133 41,920 69,197 106,456 117,178 120,881 142,636 146,618 223,075 223,289 280,106 336,264 371,588 402,107 422,036 555,063 629,607 635,465 721,775 1,056,176 1,072,256 i 13,262 17,374 40,825 19,996 52,470 31,408 42,586 48,284 42,599 34,867 42,714 27,718 83,227 71,300 91,640 141,557 98,986 94,340 87,578 82,943 457,822 20,300 30,900 41,600 52,200 62,900 84,200 94,900 105,500 126,800 148,200 169,500 190,800 212,100 233,400 40698-7 0-9 INSPECTION YS. SEWER CONSTRUCTION STEP 3 ME VS. SEWER CONSTRUCTION ACtua Construction a Inspection verege Construction age Inspection Actualverage Construction Actual Construction Average Cost Cost Cost Cost Cost A/E Fees Cost A/E Fees i 100,705 S 7,766 $ 100,000 $ 7,400 $ 100,705 S 36.585 1 100,000 $ 44.300 112,166 7,696 150,000 11,000 112,166 20,280 150,000 47,100 164,720 15,300 200,000 15,000 164,710 27,930 200,000 49,900 236,883 32,925 250,000 18,400 164,936 8,893 250,000 52,700 270,020 12,039 300,000 22,000 236,883 49,818 300,000 55,500 297,434 27,324 350,000 25,400 270,020 25,866 350,000 5 394,656 36,040 400,000 29,000 297,434 37,099 400,000 6 614,289 43,044 450,000 33,000 387,950 26,312 450,000 63, 663,609 33,920 500,000 36,400 394,656 63,600 500,000 66,700 92844 96,,6320 600,000 44,000 614,289 95,953 600,000 72,300 1,303.336 59,285 700,000 51.000 663.609 64,660 700,000 77,900 1,370,618 147,900 800,000 58.000 928,644 42,840 800,000 83,500 2,223,246 144,368 900,000 65.000 1,046,879 $8,298 900,000 89,100 7,088,461 273,093 1,000,000 72,000 1.303,336 126,066 1,000,000 94,700 1,100,000 79,000 1,370,618 273,360 1,100,000 100,300 1,200,000 86,000 2,223,248 245,728 1,200,000 105,900 1,300,000 93,000 9,088,461 511,750 1,300,000 I1t,500 1,400,000 100,000 1,400,000 117,100 1,300,000 107,000 1,500,000 122,700 2,000,000 140,000 2,000,000 150,700 3,000,000 210,000 3,000,000 206,700 4,000,000 280,000 5,000.000 318,700 5,000,000 350,000 6.000,000 374,700 6,000,000 420,000 7.000,000 430,700 7,000,000 480,000 9,000,000 542,700 40698-7 0-9 a 0 SIO NORTH CENTRAL LIFE TOWER 118 MINNESOTA STREET ST. PAUL, MINNESOTA 55101 (612)227-8017 P. O. SOX $48 340 FIRST NATIONAL BANK BUILDING ROCHESTER, MINNESOTA 68903 (507)288-316$ 315 FIRST NATIONAL BANK BUILDING WAYZATA, MINNESOTA 55391 (612) 475-0373 350 PARK AVENUE NEW YORK, NEW YORK 10022 (212) 415-9200 VIA FEDERAL EXPRESS HORSEY & WHITNEY A Fort"mho Including PrallaskAW Corpcvs5ons 2200 FIRST BANK PLACE EAST MINNEAPOLIS, MINNESOTA 55402 (812) 340-2600 TELEX 29-0603 TELECOPIER (612)340-2888 Mr. Gary D. Plotz City Administrator City Hall 37 Washington Avenue West Hutchinson, Minnesota 55350 MICHAEL E.REESLUND (512) 340-2960 August 27, 1986 201 DAVIDSON BUILDING B THIRD STREET NORTH GREAT FALLB, MONTANA $9401 (106)727-3632 304 TRANSWESTERN PLAZA M 550 NORTH 31^ sTREET P. O. BOX 1179 BILLINGS, MONTANA 09103 (406)252-3800 30 NUE LA BOETIE 75008 PARIS, FRANCE 011 331 562 32 50 Re: $1,720,000 Industrial Development Refunding Revenue Bonds (Hutchinson Telephone Company Project), Series 1986, City of Hutchinson, Minnesota 0 Dear Mr. Plotz: Enclosed are ten copies each of the minutes of public hearing to be held by the City Council at its meeting of September 28, 1986, with respect to the above Bonds, and the resolution giving final approval to the issuance of the Bonds to be considered by the Council at such meeting after holding the hearing. Also enclosed for presentation to the Council prior to consideration of such resolution are copies of the latest drafts of the following: (1) Loan Agreement (2) Indenture of Trust (3) Bond Purchase Agreement (4) Preliminary Official Statement Very truly yours, Michael Reeslund ISMER/lmm Enclosures PUBLISHED IN THE HUTCHINSON LEADER THURSDAY, AUGUST 14, 1986 PUBLICATION NO. 3606 NOTICE OF PUBLIC HEARING ON A PROJECT AND THE ISSUANCE • OF INDUSTRIAL DEVELOPMENT REVENUE BONDS UNDER THE MUNICIPAL INDUSTRIAL DEVELOPMENT ACT, MINNESOTA STATUTES, SECTIONS 474.01 TO 474.13, AS AMENDED, ON BEHALF OF THE HUTCHINSON TELEPHONE COMPANY CITY OF HUTCHINSON, MINNESOTA NOTICE IS HEREBY GIVEN that the City Council of the City of Hutchinson, Minnesota, will meet on August 28, 1986, at 7:00 P.M. at the City Hall, 37 Washington Avenue West, in the City of Hutchinson, Minnesota, for the purpose of conducting a public hearing on a proposal that the City issue revenue bonds (the Series 1986 Bonds), in one or more series, under the Municipal Industrial Development Act, Minnesota Statutes, Sections 474.01 to 474.13, as amended (the Act), in order to refund prior to maturity a series of revenue bonds previously issued by the City under the Act in the aggregate principal amount of $2,300,000, the proceeds of which were loaned to the Hutchinson Telephone Company, a Minnesota corporation (the Company), to finance a portion of the cost of a project (the Project). The Project consisted of the acquisition and installation by the Company of new electronic switching equipment in the central office of the Company located at 30 Second Avenue • Southwest in the City and additional feeder cables and buried cable facilities in and in the vicinity of the City, all owned and used by the Company in its business of providing telephone service to the City and certain surrounding areas. The total amount of the proposed Series 1986 Bond issue will not exceed $2,155,000. The Series 1986 Bonds shall be limited obligations of the City and shall be payable solely from the revenue pledged to the payment thereof, except that such Series 1986 Bonds may be secured by a mortgage or other encumbrance on the Project. No holder of any such Series 1986 Bond shall ever have the right to compel any exercise of the taxing power of the City to pay the Series 1986 Bonds, or the interest thereon, nor to enforce payment thereon against any property of the City except the Project should it become the property of the City. All persons interested may appear and be heard at the time and place set forth above, or may file written comments with the City Administrator prior to the date of the hearing set forth above. Dated: August 12, 1986. BY ORDER OF THE CITY COUNCIL By Gary D. Plotz • City Administrator • HCDC Board of Director's Meeting August 25, 1986 - 7:00 a.m. Chamber Office M I N U T E S Members Present: Ron McGraw, Chairman Art Cooper Buzz Burich Don Glas Glenn Matejka The meeting was called to order by Chairman McGraw. Others Present: John Bernhagen, Exec. Director Walt Clay, Hutchinson Telephone Co A presentation was given by Walt Clay explaining Industrial Revenue Bonds issued to refund a prior bond may become arbitrage bonds pursuant to Section 103(C) of the Industrial Revenue Code if a fee is charged by the City in excess of certain income guidelines. After further discussion, the following motion was acted upon and will be an advisory to the City Council. Matejka moved, seconded by Glas, to rescind the action taken on August 18, 1986, regarding fees on Industrial Revenue Bonds to refund a prior bond, and for the Hutchinson Telephone Company, the $1,000 initial fee be waived and there shall be a fee of 1/16 of one percent per annum on the remaining principle balance. Motion carried. McGraw abstained. Board members were asked to make their intentions known to attend the Star City Annual Conference. There being no other business, the meeting adjourned at 8:15 a.m. n U 0 DORSEY & WHITNEY A P9rfnembip InUudin9 Probasip l Cdp"Gon, 2200 FIRST BANK PLACE EAST MINNEAPOLIS, MINNESOTA 55402 (612) 340-2600 TELE( 29.0605 TELECORER+(d2)340-2868 Mr. Ronald J. McGraw Citizens Bank Building 102 Main Street South P.O. Box 98 Hutchinson, Minnesota 55350 Dear Ron: MICHAEL E.REESLUND (612) 300-2960 August 21, 1986 201 OAVIOSON BUILDINO B THIRD STREET NORTH GREAT FALLS, MONTANA 69401 (406)727-3632 304 TRANSWESTERN PLAZA ■ 530 NORTH 31^ STREET P. O. BOx 1179 B1LUNGS,MONTANA 59103 (406)232-3900 30 RUE U 30E,IE 75006 PARu, FRANCE 011 331 582 32 50 Re: $2,155,000 Industrial Development Refunding Revenue Bonds (Hutchinson Telephone Company Project), Series 1986, City of Hutchinson, Minnesota We have been advised that the City of Hutchinson, in connection with the issuance of the above Bonds, is considering charging the Hutchinson Telephone Company an up -front fee of $1,000 on or before August 28, 1986, plus an annual fee of 1/88 per year on the outstanding principal balance of the Bonds. In making any final determination in this regard, the City should be aware that payment of a portion or all of such fees could cause interest on the Bonds to be subject to federal income taxation. Section 103(c) of the Internal Revenue Code of 1954, as amended, together with Treasury Regulations thereunder, places restrictions on, among other things, certain payments to be made to issuers of municipal bonds as a condition to the tax exempt status of interest thereon. The City is permitted under Section 103(c) and applicable Treasury Regulations to receive reimbursement from the Company for the City's actual expenses in issuing the Bonds and performing its ongoing obligations with respect to the Bonds. However, any additional amounts to be paid by the Company to the City with respect to the Bonds would be limited under Section 103(c) and such regulations to amounts which would not cause the yield on all payments made by the Company to the City with respect to the Bonds to exceed by more than 1/8% the yield on that portion SIO NORTH CENTRAL LIFE TOWER M6 MINNESOTA STREET 5T. PAUL, MINNESOTA 33101 (612) 227-8017 P. 0. Box SAO 340 FIRST NATIONAL BANK BUILDING ROCHESTER, MINNESOTA 55903 (507)288-315e 315 FIRST NATIONAL BANK 8UILDING WAYZATA, MINNESOTA 55391 (612)475-0373 350 PARK AVENUE NEW YORK, NEW YORK 10022 (212) 415-9200 n U 0 DORSEY & WHITNEY A P9rfnembip InUudin9 Probasip l Cdp"Gon, 2200 FIRST BANK PLACE EAST MINNEAPOLIS, MINNESOTA 55402 (612) 340-2600 TELE( 29.0605 TELECORER+(d2)340-2868 Mr. Ronald J. McGraw Citizens Bank Building 102 Main Street South P.O. Box 98 Hutchinson, Minnesota 55350 Dear Ron: MICHAEL E.REESLUND (612) 300-2960 August 21, 1986 201 OAVIOSON BUILDINO B THIRD STREET NORTH GREAT FALLS, MONTANA 69401 (406)727-3632 304 TRANSWESTERN PLAZA ■ 530 NORTH 31^ STREET P. O. BOx 1179 B1LUNGS,MONTANA 59103 (406)232-3900 30 RUE U 30E,IE 75006 PARu, FRANCE 011 331 582 32 50 Re: $2,155,000 Industrial Development Refunding Revenue Bonds (Hutchinson Telephone Company Project), Series 1986, City of Hutchinson, Minnesota We have been advised that the City of Hutchinson, in connection with the issuance of the above Bonds, is considering charging the Hutchinson Telephone Company an up -front fee of $1,000 on or before August 28, 1986, plus an annual fee of 1/88 per year on the outstanding principal balance of the Bonds. In making any final determination in this regard, the City should be aware that payment of a portion or all of such fees could cause interest on the Bonds to be subject to federal income taxation. Section 103(c) of the Internal Revenue Code of 1954, as amended, together with Treasury Regulations thereunder, places restrictions on, among other things, certain payments to be made to issuers of municipal bonds as a condition to the tax exempt status of interest thereon. The City is permitted under Section 103(c) and applicable Treasury Regulations to receive reimbursement from the Company for the City's actual expenses in issuing the Bonds and performing its ongoing obligations with respect to the Bonds. However, any additional amounts to be paid by the Company to the City with respect to the Bonds would be limited under Section 103(c) and such regulations to amounts which would not cause the yield on all payments made by the Company to the City with respect to the Bonds to exceed by more than 1/8% the yield on that portion DORSEY & WHITNEY Mr. Ronald J. McGraw August 21, 1986 Page Two of such payments which are to be used to pay debt service on the Bonds. In other words, in connection with the Bonds, the Company cannot pay to the City amounts (other than those necessary to reimburoe the City for its actual expenses relating to the Bonds) in excess of 1/8% per year on the outstanding principal balance of the Bonds (or, if paid in a lump sum, in an amount which would yield, on a present value basis, more than 1/8% on the Bonds as computed over the life of the Bonds) without adversely affecting the tax exempt status of interest on the Bonds. Therefore, if the Company is to pay the City the proposed annual 1/88 fee, (1) such fee must be payable in arrears and no earlier than the principal payment date in each year (due to present value considerations), and (2) no portion of the $1,000 up -front fee or any other amount can be paid by the Company to the City except in reimbursement for the City's actual costs in issuing and administering to the Bonds. If you have any questions about any of the foregoing, • please call me at your earliest convenience. Very truly yours, Michael E. Reeslund MER/lmm cc: Mr. Walter S. Clay Mr. Edward W. Brownell, III Mr. Joseph C. Gonnella C� CERTIFICATE OF MINUTES RELATING TO Industrial Development Refunding Revenue Bonds (Hutchinson Telephone Company Project) . Issuer: City of Hutchinson, Minnesota Governing Body: City Council Kind, date, time and place of meeting: A special meeting held on August 28, 1986, at the City Hall in Hutchinson, Minnesota. Members present: Members absent: Documents attached: Minutes of said meeting (pages): MINUTES OF PUBLIC HEARING and RESOLUTION NO. U %Z RESOLUTION AUTHORIZING THE ISSUANCE AND SALE BY THE CITY OF $1,720,000 AGGREGATE PRINCIPAL AMOUNT OF ITS INDUSTRIAL DEVELOPMENT REFUNDING REVENUE BONDS • (HUTCHINSON TELEPHONE COMPANY PROJECT), SERIES 1986, AUTHORIZING EXECUTION OF AN INDENTURE OF TRUST, A LOAN AGREEMENT AND A BOND PURCHASE AGREEMENT, ALL RELATING TO SAID BONDS, AND AUTHORIZING OTHER ACTION TO BE TAKEN WITH RESPECT TO THE ISSUANCE, SALE AND DELIVERY OF SAID BONDS I, the undersigned, being the duly qualified and acting recording officer of the public corporation issuing the obligations referred to in the title of this certificate, certify that the documents attached hereto, as described above, have been carefully compared with the original records of said corporation in my legal custody, from which they have been transcribed; that said documents are a correct and complete transcript of the minutes of a meeting of the governing body of said corporation, and correct and complete copies of all resolutions and other actions taken and of all documents approved by the governing body at said meeting, so far as they relate to said obligations; and that said meeting was duly held by the governing body at the time and place and was attended throughout by the members indicated above, pursuant to call and notice of such meeting given as required by law. WITNESS my hand officially as such recording officer • this day of 1986. Signature Gary D. Plotz City Administrator Name and Title (SEAL) The Mayor stated that this was the time and place for a public hearing on the proposal that the City issue its revenue bonds (the Bonds) under Minnesota Statutes, Sections 474.01 to 474.13, as amended (the Act), to refund a series of revenue bonds previously issued by the City under the Act (the Refunded Bonds), the proceeds of which were used to finance a project (the Project) on behalf of the Hutchinson Telephone Company, a Minnesota corporation. The City Administrator presented an affidavit showing publication of the notice of, public hearing at least once not less than 14 days prior to the date fixed for the public hearing, in the Hutchinson Leader, the official newspaper of the City and a newspaper of general circulation in the City. The affidavit was examined, found to be satisfactory and ordered placed on file with the City Administrator. The Mayor then opened the meeting for the public hearing on the Project and the proposal to issue the Bonds to refund the Refunded Bonds. The purpose of the hearing was explained, the nature of the Project and of the proposed Bonds was discussed, and all persons present who desired to do so were afforded an opportunity to express their views with respect to the Project and the proposal to issue the Bonds to refund the Refunded Bonds, in response to which the following persons either appeared, were recognized and made statements, or filed written comments with the City Administrator before • • the date set for the hearing, summaries of which appear opposite their respective names: Name of Speaker Summary of Views After all persons who wished to do so had stated or filed their views on the proposal, the Mayor declared the • public hearing to be closed. -2- Member introduced the following • resolution and moved its adoption: RESOLUTION NO. RESOLUTION AUTHORIZING THE ISSUANCE AND SALE BY THE CITY OF $1,720,000 AGGRE- GATE PRINCIPAL AMOUNT OF ITS INDUSTRIAL DEVELOPMENT REFUNDING REVENUE BONDS (HUTCHINSON TELEPHONE COMPANY PROJECT), SERIES 1986, AUTHORIZING EXECUTION OF AN INDENTURE OF TRUST, A LOAN AGREEMENT AND A BOND PURCHASE AGREEMENT, ALL RELATING TO SAID BONDS, AND AUTHORIZING OTHER ACTION TO BE TAKEN WITH RESPECT TO THE ISSUANCE, SALE AND DELIVERY OF SAID BONDS BE IT RESOLVED by the City Council (the "Council") of the City of Hutchinson, Minnesota (the "City"), as follows: 1. It has been proposed that the City issue its Industrial Development Refunding Revenue Bonds (Hutchinson Telephone Company Project), Series 1986 (the "Bonds"), in the • aggregate principal amount of $1,720,000, and loan the proceeds thereof to the Hutchinson Telephone Company, a Minnesota corporation (the "Company"), which will use the proceeds to refund the City's $2,300,000 Industrial Development Revenue Bonds (Hutchinson Telephone Company Project), Series 1981, $2,155,000 in principal amount of which are currently outstanding (the "Refunding"), the proceeds of which were loaned to the Company to finance a portion of the cost of the acquisition and installation of new electronic switching equipment in the central office of the Company located at 30 Second Avenue Southwest in the City and additional feeder cables and buried cable facilities in the City and elsewhere in the Counties of McLeod, Meeker and Renville (the "Project"). The Council, pursuant to Section 103(k) of the Internal Revenue Code of 1954, as amended, held a public hearing on this date and prior to consideration of this Resolution on the Project and the proposed issuance of the Bonds to accomplish the Refunding. Drafts of the following documents relating to the issuance of the Bonds have been submitted to the Council and are now, or shall be placed, on file in the office of the City Administrator: (a) Loan Agreement, dated as of September 1, 1986 (the "Loan Agreement"), proposed to be made and entered into between the City and the Company; • -3- • (b) Indenture of Trust, dated as of September 1, 1986 (the "Indenture"), proposed to be made and entered into between the City and First Trust Company, Inc., as trustee (the "Trustee"); (c) Bond Purchase Agreement (the "Bond Purchase Agreement"), proposed to be made and entered into among the City, the Company and Juran & Moody, Inc. (the "Underwriters"); and (d) Preliminary Official Statement, dated August 25, 1986 (the "Preliminary Official Statement"), relating to the Bonds. 2. It is hereby found, determined and declared that: (a) the purpose of the Refunding is to promote and retain existing economically sound industry and commerce for the purpose of preventing, so far as possible, the emergence of blighted and marginal lands and areas of chronic unemployment and the movement of talented, educated personnel of mature age to other areas, and to permit the Company to deliver telephone service to residents of the City and surrounding areas at a reduced cost; • (b) the Refunding, the issuance and sale of the Bonds, the execution and delivery of the Loan Agreement, the Indenture and the Bond Purchase Agreement and the performance of all covenants and agreements of the City contained in the Loan Agreement, the Indenture and the Bond Purchase Agreement and of all other acts and things required under the Constitution and laws of the State of Minnesota to make the Loan Agreement, the Indenture, the Bond Purchase Agreement and the Bonds valid and binding obligations of the City in accordance with their terms are authorized by Minnesota Statutes, Sections 474.01 to 474.13, as amended (collectively, the "Act"); (c) it is desirable that the Bonds in the amount of $1,720,000 be issued by the City upon the terms set forth in the Indenture, under the provisions of which a pledge of and security interest in the City's interest in the Loan Agreement and the payments thereunder (except for certain expenses and indemnification) will be granted to the Trustee as security for the payment of principal of, premium, if any, and interest on the Bonds; (d) the loan payments contained in the Loan Agreement are fixed, and required to be revised from time to time as necessary, so as to produce income and revenue sufficient to Is provide for prompt payment of principal of, premium, if any, -4- and interest on all bonds issued under the Indenture (including • the Bonds) when due, and the Loan Agreement also provides that the Company is required to pay all expenses of the operation and maintenance of the Project, including, but without limitation, adequate insurance thereon and all taxes and special assessments levied upon or with respect to the site of the Project and payable during the term of the Loan Agreement; and (e) under the provisions of Minnesota Statutes, Section 474.10, and as provided in the Loan Agreement and Indenture, the Bonds are not to be payable from nor charged upon any funds of the City other than the revenue pledged to the payment thereof; the City is not subject to any liability thereon; no holders of the Bonds shall ever have the right to compel any exercise of the taxing power of the City to pay any of the Bonds or the interest thereon, nor to enforce payment thereof against any property of the City; the Bonds shall not constitute a charge, lien or encumbrance, legal or equitable, upon any property of the City; and each Bond issued under the Indenture shall recite that the Bonds, including interest thereon, are payable solely from the revenue pledged to the paT,--ent thereof and that no Bond shall constitute a debt of the City within the meaning of any constitutional or statutory limitation. • 3. The forms of Loan Agreement, Indenture, Bond Purchase Agreement and Preliminary Official Statement referred to in paragraph 1 are approved. The Loan Agreement and Indenture, with such variations, insertions and additions as the City Attorney may hereafter deem appropriate, are directed to be executed in the name and on behalf of the City by the Mayor and the official seal of the City impressed thereon and attested to by the City Clerk. The Official Statement (the "Official Statement"), in substantially the form of the Preliminary Official Statement, with such variations, insertions and additions as the City Attorney may hereafter deem appropriate, is approved. The Council ratifies, confirms and approves the circulation of the Preliminary Official Statement, and authorizes the distribution of the Official Statement, by the Underwriters to dealers and prospective purchasers of the Bonds. Copies of all of the documents shall be delivered, filed and recorded as provided therein. The terms and conditions of the Bond Purchase Agreement are found to be reasonable and advantageous to the City, and the Mayor and City Clerk are authorized and directed to execute the Bond Purchase Agreement in the name and on behalf of the City. 4. In anticipation of the collection of payments under the Loan Agreement, the City shall proceed forthwith to • -5- • issue the Bonds in the aggregate principal amount of $1,720,000, in the form and upon the terms set forth in the Indenture, which terms are for this purpose incorporated in this resolution and made a part hereof. The proposal of the Underwriters to purchase the Bonds upon the terms and conditions set forth in the Bond Purchase Agreement is hereby found and determined to be reasonable and is hereby accepted. The Mayor and City Clerk are authorized and directed to prepare and execute by facsimile signature the Bonds as prescribed in the Indenture and to deliver them to the Trustee; together with a certified copy of this resolution and other documents required by the Indenture, for authentication and delivery to the purchaser. The Trustee is hereby appointed authenticating agent with respect to the Bonds pursuant to Minnesota Statutes, Section 475.55, and the certificate of authentication on the Bonds shali evidence authentication of the Bonds under this authority. 5. The Mayor, City Administrator, City Clerk and other officers of the City are authorized and directed to prepare and furnish to the purchaser of the Bonds, when issued, certified copies of all proceedings and records of the City relating to the Bonds, and such other affidavits and certificates as may be required to show the facts relating to the legality and marketability of the Bonds as such facts appear from the books • and records in the officers' custody and control or as otherwise known to them; and all such certified copies, certificates and affidavits, including any heretofore furnished, shall constitute representations of the City as to the truth of all statements contained therein. 6. The approval hereby given to the various documents referred to above includes an approval of such additional details therein as may be necessary and appropriate and such modifications thereof, deletions therefrom and additions thereto as may be necessary and appropriate and approved by the City Attorney prior to the execution of the documents. The execution of any instrument by the appropriate officer or officers of the City herein authorized shall be conclusive evidence of the approval of such documents in accordance with the terms hereof. In the absence of the Mayor or City Clerk, any of the documents authorized by this resolution to be executed may be executed by the Acting Mayor or Deputy City Clerk, respectively. 7. This resolution shall be effective immediately upon its final adoption. E PASSED by the City Council of the City of Hutchinson, • Minnesota, this 28th day of August, 1986. Mayor Attest: City Administrator (SEAL) The motion for the adoption of the foregoing resolution was duly seconded by Member and the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted and was presented to the Mayor, who approved and signed the same, which was attested by the City Administrator. • -7- AUGUST 26, 1986 CITY OF HUTCHINSON ISSUE N0. 7/86 MEETING OF POLICE CIVIL SERVICE COMMISSION Please be advised that the Mayor Ackland has called a meeting of the Police Civil Service Commission for Thursday, August 28 at 7:00 P.M. Also note we will have a very brief Coun- cil meeting August 28 at 7:00 P.M. Therefore, the Civil Service Commission meeting will follow the Council meeting. LAWCON PARKS GRANT APPLICATIONS SCORE WELL BUT NOT WELL ENOUGH Out of 153 applications, the Hutchinson bass pond development placed 37th, and the arena parking lot improvements 43rd. Only the top 13 applications were funded. SWANSON REQUESTS SETTLEMENT OF $1,500 As you may recall, Vic Swanson is the individual who owns land adjacent to the mini - storage (Industrial Park). He claimed damages as a building permit was issued too close to his property line. The Council authorized the installation of a fence. Instead of installing the fence as authorized by the City Council along the east property line, adjacent to the mini -storage (Industrial Park), Vic has opposed the installation of the fence with his attorney, and now wants a cash settlement of $1,500, specifically in the form of a reduction on his special assessments. He would like a response from the City Council of his proposal. COUNCIL/STAFF DISASTER PREPAREDNESS WORKSHOP Today at 9:00 A.M. we had a meeting of the Fire Chief, County Civil Defense Director, Police Sergeant, Mayor, and myself regarding disaster preparedness. As a result of this meeting, we are recommending the Council partake in a seminar/meeting. A film will be shown and key local industry representatives would be invited. We need to establish a date and time.