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cp09-23-86 cHUTCHINSON CITY CALENDAR WEEK OF September 21TO September 27 • 1986 WEDNESDAY -24- 10:00 A.M. - Directors Meeting at City Hall 7:30 P.M. - Charter Commissii Meeting at Fire Station SUNDAY -21- THURSDAY -25- 5:30 P.M. - Nursing Home Board Meeting at Burns I Manor MONDAY -22- 7:00 P.M. - Budget Meeting at City Hall FRIDAY -26- VACATION & CONFERENCE: MARV HAUCEN - Sept. 22-23 BRUCE ERICSON — Conference Sept. 23-26 BARB HAUGEN & SEPTEMBER JACOBSEN - Conference Sept. 24-25 ' C V "i .x, TUADAY -23- :00 P.M. - Bid Opening for Project 86-15 at City Hall 30 P.M. - City Council Meeting at City Hall SATURDAY JARED PLOTZ Born: September 15, 1986. Weight: 9 lbs. 5 oz. ADMamiNISTRATIVE, U P DATE SEPTEMBER 23, 1986 CITY OF HUTCHINSON ISSUE NO. 8/86 COPPER SERVICE LEAD REPORT (MAIN STREET) FOR COUNCIL REVIEW OCTOBER 14 Attached are the results of the water sample testing in the municipal wells and two selected downtown businesses. Please note the high copper concentrations on the two businesses._ Preliminarily, Chuck Barger has indicated the "velocity" of the water through the copper piping has worn down the copper piping, especially for higher water users,. All service leads in the downtown were installed with 3/4 inch service leads. If the service leads were one inch copper the "velocity" would be reduced by approximately 'one half." y- Wck will be at the Council meeting of October 14 to present a report. CITY ENERGY GRANT APPLICATION APPROVED Attached' -is a letter announcing,the approval of the grant application,, plus a copy of a couple of the key pages in the application. Last Thursday, Septemberl8, the local Energy Council requested -a job adscrapti:od begdrwft up and that Mankato State be contacted to see if there is a recent graduate of their ."energy program!" who would have,the--necessary background and interest,;' LIQUOR STORE - SECOND LOCATION Attached is a layout prepared by the manager of the State Municipal Liquor Store Associa— tion for the vacant site adjacent to County Market (Plaza 15):" A repbrt, "including finan- cial data, is anticipated for the October 14 Council meeting . wr r Table 1. Water Sample Test Results Hutchinson Corrosion Study RCM Project No. 861907 .Water Sample Results taken: August 13, 1986 results: September 8, 1986 (Braun Env. Lab) Parameter After to Dist Henke's The Barber's (mg/1) Well #3 Well #4 Well #5 Well #6 Aerator System Cafe Barber's softened ------- ------- -------------- ------- ---------------- -------- -------- Alkalinity 420 440 440 440 430 390 400 430 400 T. Calcium 93 45 70 - 71 85 91 86 84 0.0% Ca (as CaCO3) 232 112 175 177 212 227 215 210 0.215 T. Magnesium 42 41 42 43 43 42 43 42 a Mg (as CaCO3) 173 169 173 177 177 173 177 173 T. Sodium 39 41 40 36 39 40 38 82 190 T. Potassium 3.3 3.2 3.1 3.4 3.1 3.1 3.2 3.3 0.61 Sulfate 6.5 100 90 70 10 8.0 8.5 9.5 9.5 Chloride 2.5 5.0 3.0 4.0 2.5 5.0 6.0 5.0 5.0 Nitrate 1. 0.024 c 0.15 2.0 2.0 2.0 2.0 T. Copper 0.011 b b b b 0.25 0.12 0.17 T. Iron 3.3 1.1 0.49 0.74 d 0.05 1 field pH 7.6 7.4 7.4 -7.3 7.5 7.3 7.4 7.3 7.3 lab pH 7.8 7.8 7.7 .7.7 7.8 7.7 7.7 7.8 7.8 Pis. Oxygen d d, d d d d d 6.0 d Corrosiveness Indices --------------------- Langlier Index 0.28 -0.22 -0.03 -0.13 0.15 -0.06 0.03 -0.06 -2.99 Agre=-sive (AI) 12.6 12.1 12.3 12.2 12.5 12.2 12.3 12.3 9.2 Pitting PR 44 yrs„ a : below detectable level of 0.10 mg/1 be ow aec a e evel of 0.01 mg C : below detectable level of 0.010 09/1 d Not Measured OFFICERS PRESIDENT Avme Thomoson Cetron La.es VICE -RESIDENT Ch,r.K Reierson Ea:ra SECRETARY Bonnre Shea Apple Vadey TREASURER James Van Hylle Marshall DIRECTORS DIRECTOR -AT -LARGE Bill Voller Alexanana DISTRICT ! -Bill W=nKnecnt Ka= DIS 2 Warren Sanomann Morgan DISTRICT 3 James Van HyNe Marshall DIS'RICT s Ar,d a Thomosan Oerr-.. _aKeS DIS-RICT 5 SO E3;25^ Ct'Lca =" terSCn Eaina B'Orlie h-3 Acp'e ; '..,.V EIEC SECRETARY MINNESOTA INCORPORATED FOR YOUR INFORMATION. An organization composed of the municipally -operated Dispensaries of Minnesota Mr. Chuck Nelson Manager Hutchinson Municipal 117 North Main Hutchinson, Minnesota 55350 Dear Chuck, Liquor Store !` c�{ L t. September 17, 1986 Enclosed are several copies of a shop drawing for a possible new package liquor store in the existing Mall location. The design is state-of-the-art and includes the following: 1. All Equipment & applicable sales tax 2. Installation charges 3. Freight Items covered include: 1. Walk -In Cooler Panels 2. Glass Display Doors 3. Gravity Flow & Convertible Flat beer shelving 4. Walk -In Cooler Mechanical and Heat Reclaim 5. Steel Display Shelving (gondolas & wall units) 6. Endboards for gondolas and wall units as well as box corner 7. Black Wire Bordeaux Baskets 8. Custom made checkout counter 9. Plastic strip door for walk-in A winning bidder per detailed specifications (not included) on the above items would probably be just under $ 40,000.00 with a figure such as $ 39,790.00 for example. Yours Truly, Irl _ .....= Lyndon M. Griffin, Executive Director 24' WaII 5tiOIVfnlj I6' Wail shelves 1 IIG�Weil:4eb.A.ga P+Ta u.c eF ick $tore 4 � '�-���_ 1 Ra:fed a• • �i I� r � aaiy a9 .l\ Clree Kaui 72 ZCE. e.•�ry 1 ` ' I I T I 19 iB 17 16 q w 13 12 11 Ie 9 8 7 6 1 "•"rl 11 H ie I / \ T ! I •.• Oap e.a: } Row � `/) �„i Seer Cee�er +°a $+cre9el 37'% 141 r< 81�•,.i ti 1,4 Y 1 37 - --- moi"'-- G�—s:�----- --• -- - 32' ---> 1 � 1 i. w 0 MINNESOTA O Department of Energy and Economic Development Energy Division Office of Information and Technical Assistance (612) 296-9082 Energy Information Center (612) 296-5175 (Metro) 1-800-652-9747 Toll Free September 16, 1986 Gar" D. Plotz City Administrator City of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 Dear Gary: FOR YOUR INFORMATION 900 American Center 150 East Kellogg Boulevard St. Paul, Minnesota 55101 1�,p�516171g7 2 o c P 1936 CO ,ED Your Community Energy Council Grant Application has been reviewed and the Grant Committee's recommendation has been affirmed by Commissioner Dayton. We are pleased to announce that your proposal will be funded as proposed. Your application demonstrates the talent that cities can bring to the solution of local energy problems. We will process a grant agreement as quickly as possible so that your projects can begin as scheduled. If you have any questions or desire any assistance, please call me at (612) 297-3602. Sincerely, Mark Schoenbaum, Manager Governor's Community Energy Program MS/cb cc: Mark Dayton Tony Perpich AN EQUAL OPPORTUNITY EMPLOYER 1AMN. ass. MINNESOTA DEPARTMENT OF ENERGY AND ECONOMIC DEVELOPMENT 900 American Center 150 East Kellogg Boulevard St. Paul, MN 55101 APPLICATION FOR COMMUNITY ENERGY COUNCIL GRANT FY 87 - Cycle 1 1.1 Name and address of Applicant Unit(s) of Government: City of Hutchinson 37 Washington Ave West Hutchinson, MN 55350 1.2 Lead Applicant for Grant Administration City of Hutchinson 1.3 Contact Person: Name Butch Wentworth, CEC Chairman Title Electric Superintendent, Hutchinson Utilities Street 225 Michigan Avenue City Hutchinson State/Zip MN 55350 Phone (612)587-4746 ALSO Paul Ackland, Mayor, Gary Plotz, City Administrator, City Hall, 37 Washington Ave W., Hutchinson, MN 55350 (612)587-5151 a • 0 J 4. 1.4 Name of Community Energy Council(s) and Date(s) Established. (On a separate sheet attach a list of Community Energy Council members and • their relevant affiliations, if any. Also attach a copy of the resolution(s) establishing the Community Energy Council(s): Hutchinson Community Energy Council - Established March 31, 1986 (See Appendix 1 - Resolution Establishing CEC) (See Appendix 2 - List of Members and Affiliations) 1.5 Project title: Hutchinson Community Energy Council Small Business Energy Program 1.6 Project Abstract (A short summary of project information in sections 2.1-2.4) (See Attached) 1.7 Proposed Funding: a. Community Energy Council Grant Funds Request $15,000 b. Local Match Indicate whether Source Cash or In -Kind Amount • City Cash 19500 City Cash * 50,000 to 1009000 Hutch Utilities In-kind 7,920 Fees for program services Cash 5,000 Local match total 64,420 TOTAL PROPOSED FUNDING 79,420 0 1.8 To the best of my knowledge and belief, data in this application are true and correct, and submission of this application has been duly authorized by the governing body or bodies of the application(s). Gary D. Plots City Administrator August 28, 1986 Signature auth ed official Typed name and title Date signed (Attach a copy of the resolution or resolutions authorizing submission of this application. A sample resolution is enclosed). * Subject to City Council and/or Ccnmimity Develognent Corp. approval 2.3 0 WOjWLAN MONTH 1 e 3 4 1 5 b 7 tl 9 1U 11 12 NOV DEC 86 JAN 87 FEB MAR APR MAY JUN JUL AUG SEPT OCT START UP - Set up Loan Fund X - - - - - X - Detailed design of workshops X - - - - - - - X - Individual consultation visits - Walkthrough audits - More extensive audits - - X DEMONSTRATION X - Business audits (6) -- - -- PROMOTION -- ----- X --_ - -- - - X (some on-going) -- - News articles - TV, radio as appropriate - Speaking to -clubs X X X X WORKSHOPS - 2 hours on general con- _-.-S PARTICIPANT SOLICITATION -- - At speaking engagements X - - - - - - X' - At workshops X - - - - - - - X -Person to person, door to X - - - - - - - - - - - - - - - - - X door as necessary INDIVIDUAL BUSINESS C60U� TATIONS, REFERRALS, RETIONS ialvisits InitA X - - - Infrared analysis X!- - - - - - - - - -, - - - - - - - - X X - - - - - - - - Specialized workshops X - - - - - - - - - - - - X WALKTHROUGH AUDITS WITH RECOMMENDATIONS XI - - - - - - - - - - - - - -- ---- ---- ---- - - - - - - X X - - - - - - - - - - - - - - - - - - MORE EXTENSIVE AUDITS - - - - - - - - - - - X LOAN APPLICATIONS X ---- - - - - - -- - - = - - - - - --- ----- --- - - X EVALUATION - Determination X - - - - - - - - - - - - - - - X of energy efficiency investments and installation ADMINISTRATION - - - - - - - ------- ---- - -- - - -- - - - - - --- , 4 2.3 • WORKMAN Start Up: November 1, 1986 - Mid -January, 1987 Energy coordinator with input and assistance from the utility and loan committee will design three parts of the program: (1) Loan Fund - limits, caps, eligible items, procedures, forms and rules. (2) General energy conservation workshops - review DEED business energy workshops and utility resources. (3) Business audit/consultation contacts - design the detail and content and select literature for the three phases: Phase I - initial visit/consultation and referral/recommendation. (end product: a report form and/or check -off list); Phase II - walk-through; medium depth audit (end product: report form and/or check -off 1st); Phase III: in-depth audit with consulting engineer/commercial auditor (end product: fee schedule and either an engioneer/commercial auditor on contract to the CEC or a list of referrals for businesses to use). Demonstration Business Audits: December 1986 - January 1987 Energy coordinator will contact Rick Rorinek from DEED to arrange audits. CEC will select six businesses to receive one -day audits. Promotion: December - February, 1987 and on-going Coordinator will contact TV, radio and newspapers for publicity on the program and demonstration audits. Coordinator will speak to service clubs with high number of members who own/operate businesses. Participants will be signed up for workshops and individual visits. Organizations will be asked to encourage participation - expecially through the Chamber of Commerce and Community Development Corporation. Workshops: January - February, 1987 Coordinator will put on four workshops on general energy conservation information for businesses. Participants will sign up for visits. Participant Solicitation: December 1986 through Summer 1987 Solicitation and sign up will be performed at any time during the grant contract. However, in addition to the speaking engagements and workshops mentioned above, the coordnator will solicit businesses in person, door- to-door as necessary, beginning in January. 0 ,/ Consultation/Audit Program: December through October, 1987 Phases I, II, and III (see above) will begin in December 1986 with the is through audits. Individual visits may commence in December, walk- through audits in January and in-depth audits in February. Infra -reds will begin as soon as possible after the coordinator is hired. Infra- reds will not be performed from /April to September because of warm weather; they will resume in October, 1987, and will continue until finished. Loan Applications: January or February through October, 1987 Loan applications will be accepted as soon as the fund and rules are set up and recommendations for energy conservation strategies are made by the coordinator. They will continue through the end of the program. Evaluation: June through October, 1987 Evaluation will occur primarily during the slow summer months, although feedback from businesses and participation rates will be assessed along the way to modify the program as necessary and improve it. The coordinator will make a summary evaluation of energy management recommendations, their associated cost -benefit, and savings projections. A representative sample of businesses will be contacted to determine the extent of follow-through on recommendations. Administration: On-going The coordinator will administer the program including monthly reports to • DEED, liaison between the utility, businesses, CEC, and city council/staff. The coordinator may also pursue additional funding through banks, Exxon overcharge funds, APPA grants, program fees for services, etc., to expand and/or continue the business energy management program or any other programs the CEC may wish to pursue. 0 3.0 BUDGET 15,000 0 64,420 � i 4 79,520 11 Other Sources Camrunity Energy Indicate whether Expenditure Catetory Council Grant (S) Name Amount cash or in-kind Total A. Salaties and wages 1 14,000 City 1,000 Cash 15,000 B. Fringe Benefits l C. In-state travel 700 1 City 500 1 Cash 1,200 and training D. Space rental and utilities Hutch Utilities 1,200 In-kind 1,200 E. Rental and lease of equipment F. Consumable supplies Hutch Utilities 600 In-kind 600 G. Telephone Hutch Utilities 420 In-kind 420 H. Postage Hutch Utilities 200 In-kind 200 I. Printing and printed materials 300 300 J. Insurance Hutch Utilities In-kind R. Consultant and Hutch Utilities 2,500 3 In-kind contract services CEC Fees 5,000 Cash 7,500 (describe in detail) L. Other (describe in Hutch Utilities 3,000 5 In-kind 3,000 detail) TOTAIS City Loan Furl 50,000 50,000 15,000 0 64,420 � i 4 79,520 11 } 3.0 Budget NOTES 1. In -State Travel (c) Total $1200 DEED $700 Training and travel expenses City 500 Local Mileage: 200 miles/mo X 12 months 2. Consultant and Contract Services Total $7500 Hutchinson Utilties is donating consultation services to businesses on the recommendation of the energy coordinator. This will primarily be for utility bill analysis and advice on demand and power factor charges. It may also include help in conducting workshops or help in dealing with individual needs. 100 hours X $25/hr. = $2500 0 3. In addition, the energy council may retain the services of a commercial auditor/engineer to assist the energy coordinator in complex questions, to review walk-through audit recommendation and perhaps to conduct in • depth audits. The energy council is budgeting $5,000 for this item which will be collected as revenue from fees of about $100 to 50 businesses who elect to have more thorough auditing. Fees and audit costs would be eligible for loan funds as part of an _energy efficiency loan: 100 to 200 hours of $25 to $50/hour = $5,000 4. Other Total $3000 Hutchinson Utilities would provide infra -red photography and analysis of heat loss on up to 75 businesses the first year. The cost is valued at $40 per business. Since this method does not work well when the temperature exceeds 30 degrees F., requests exceeding 75 businesses would be put on a waiting list for next year. Also the utility may begin this service on some businesses prior to the initial consultation by the energy coordinator wherever feasible to utilize favorable weather conditions. 75 businesses X $40 = $3,000 5. The city is exploring means of establishing an energy conservation loan fund. It is hoped the fund will be at least $ 50,000 and perhaps up to $100,000. 0 t 3.1 Efforts to secure additional funds and documentation of local match (if appropriate, describe efforts that are underway or planned to secure • funds in addition to community energy council grant funds for project implementation. Attach any available documentation of these efforts, e.g., letters of request, proposals, etc. Attach documentation of local match in the form of resolutions or minutes of the City Council or County Board and letters of cash or in-kind commitment from other sources.) The city council as part of approving this program and application has approved a $1500 contribution as matching funds (see cover letter). It is also exploring and determining the amount of tax increment funds that could be used for business energy loans. The city administrator has estimated that this will be between $50,000 to $100,0-00 (see cover letter). The TIF funds can be used only in the Tax Increment district where most participant businesses will come from. The CEC will explore other possibilities for loan funds from banks, etc. The executive director of Hutchinson Utilities has agreed to the arrangements and controibutions to the program stated in this application. (See appendix 4 for a letter of support from the utility.) The energy council will also explore APPA Demonstration grants, Exxon overcharge funds and fees for services to contribute to the program. 4.0 Applicant experience. (If appropriate, describe applicant's past or current experience in conducting energy-related community programs.) • The City of Hutchinson and staff have considerable experience in applying for and administering various federal and state grants. These range from HUD grants to DOT grants to LAWCON park and recreation grants. In specific regard to energy conservation grants, in 1977 to 1978 the city performed the administration of approximately 35 rehabilitation grants of private homes with energy conservation the primary objective. 5.0 Evaluation (Describe how applicant will evaluate whether objectives have been met and how energy savings will be evaluated.) The energy coordinator will follow up a representative sampling of businesses to determine energy conservation improvements made by participant businesse. Also the number of participants in each phase and the amount of energy loans made will be tabulated and compared to goals. On an on-going basis, feedback will be solicited from businesses to improve the program services. u AG§NDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, SEPTEMBER 23, 1986 1. Call to Order - 7:30 P.M. 2. Invocation - Reverend Harry Kelm 3. Consideration of Minutes - Special Meeting of September 3, 1986; Regular Meeti��eptember 9, 1986 and Bid Opening of September 9, 1986 Action - Approve as distributed - Approve as amended 4. Routine Items (a) Reports of Officers, Boards and Commissions 1. Financial Report - August 1986 2. Planning Commission Minutes of August 19, 1986 3. Hospital Board Minutes of August 19, 1986 (b) Consideration of Gambling License for Hutchinson Jaycees At O'Toole's Pub Action - Motion to order minutes and report filed and to issue license • 5. Public Hearing - 8_00 P.M. (a) Consideration of 1987 City Budget Action - Motion to close hearing - Motion to reject - Motion to adopt budget - Motion to waive reading and adopt Resolution(s) 6. Communications, Requests and Petitions (a) Petition for Sunday Liquor Referendum Action - Motion to set public hearing October 14, 1986 at 8:00 P.M. (b) Presentation By Police Department Building Committee Action - (c) Consideration of Request for Street Lights: 1. Corner of Ontario Street 8 Fifth Avenue S.E. (Alley) 2. Curve of Bradford Street In Oak Park Second Addition Action - Motion to reject - Motion to approve and refer to Utilities • (d) Consideration of Penalty Policy for Late Payment Action - 1 CITY COUNCIL AGENDA - SEPTEMBER 23, 1986 7. Resolutions and Ordinances (a) Resolution No. 8386 - Transferring $20,000 from Liquor Store to General Fund Action - Motion to reject - Motion to waive reading and adopt (b) Resolution No. 8387 - Resolution Authorizing Release of Securities To First National Bank of Hutchinson, Minnesota Action - Motion to reject - Motion to waive reading and adopt (c) Ordinance No. 23/86 - An Ordinance Amending Section 635:10 of the 1974 Ordinance Code of the City of Hutchinson, Entitled Weed Elimination Action - Motion to reject - Motion to waive first reading and set second reading October 14, 1986 (d) Resolution No. 8389 - Resolution Of Appreciation To Kaye Link Action - Motion to reject - Motion to waive reading and adopt • 8. Unfinished Business (a) Consideration of Improvement Project No. 86-12 Action- Motion to reject - Motion to approve project - Motion to waive reading and adopt Resolution (b) Consideration of Clean Up of Ford Rolfe Third Avenue Property Action - (c) Consideration of Auditing Firm Review of Cash Policies In Other City Departments (DEFERRED SEPTEMBER 9, 1986) Action - (d) Consideration of Wastewater Treatment Plant Phase III Engineer And Fees (Requested by Alderman John Mlinar) Action - (e) Consideration of Fifth Avenue Northwest/Maplewood Academy Storm Drainage Problem Action - 2 C� • CITY COUNCIL AGENDA - SEPTEMBER 23, 1986 9. NEW BUSINESS (a) Consideration of Delinquent Water And Sewer Accounts Action - Motion to authorize extension of payment period - Motion to authorize discontinuation of service (b) Consideration of Maintenance Service Agreement with Bennett Office Supplies, Inc. for Copier In Recreation Center Action - Motion to reject - Motion to approve agreement (c) Consideration of Alarm System Contracts with Electro Watchman, Inc. for Campbell Lane Lift Station, Recreation Center and Municipal Liquor Store Action - Motion to reject - Motion to approve contracts (d) Consideration of Personal Injury Claim Submitted By Duane Arndt Action - • (e) Consideration of Rezoning Submitted by Helland/Bethke with favorable recommendation of Planning Commission Action - Motion to reject - Motion to approve and waive first reading of Ordinance and set second reading October 14, 1986 (f) Review of Conditional Use Permit Granted to HAYTI for Portable Training Units (Annual Review) with favorable recommendation of Planning Commission Action - Motion to reject - Motion to approve reviewal (g) Consideration of Variance Submitted by Dr. James Kuehl to McLeod County (Within Two Mile Radius) with Denial from Planning Commission Action - Motion to reject - Motion to recommend to County with no objection (h) Consideration of Plans And Specifications for Project No. 86-14, Letting No. 14, And Advertisement for Bids Action - Motion to reject - Motion to approve plans and specifications and open bids October 13, 1986 at x:00 P.M. - Motion to waive reading and adopt Resolution No. 8388 (i) Consideration of Water Supply to Gopher Campfire Sanctuary • Action - Motion to reject - Motion to approve recommendation 3 CITY COUNCIL AGENDA - SEPTEMBER 23, 1986 (j) Consideration of Leasing Airport Land for Private Construction of Hangars By Doug McGraw Action - (k) Consideration of Service Contract with Maguire Iron for Inspection of Water Tower Action - Motion to reject - Motion to approve contract 10. Miscellaneous (a) Communications from City Administrator 11. Claims, Appropriations and Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment 4 n U • • M-INUTES • SPECIAL MEETING - HUTCHINSON CITY COUNCIL WEDNESDAY, SEPTEMBER 3, 1986 The special meeting was called to order by Vice -President Carl at 7:10 P.M. Present were: Vice -President Mike Carls, Alderman John Mlinar'Alderman Marlin Torgerson, Alderman Pat Mikulecky (arrived at 7:40 P.M.), and Mayor Paul L. Ackland (arrived at 7:15 P.M.). Also present: City Administrator Gary D. Plotz, Director Ralph Neumann, Finance Director Kenneth B. Merrill, Plant Operator Randy DeVries, and Mike Hoff, Don Roecker, and Jim Miller of Donohue & Associ- ates. City Administrator Plotz stated the City Council had requested a survey of en- gineering fees and a report on which City employees would be available to work on the new wastewater treatment plant during the construction phase. He had been informed that the Building Department would not have time to do any work on the project. Mr. Jim Miller commented on the proposed time schedule. He stated April 1, 1987 was the target start date, with a 20 month construction schedule. There would be a need for three full-time employees for the project. Approximately three additional City employees will be needed to operate the new plant. Mayor Ack- land commented that no City employees would be put into the project, but he requested that contingencies be added to the project. Mr. Don Roecker reported there were new developments at MPCA, and July 1, 1988 would be the date for compliance. He stated preliminary papers had been sub- mitted to the MPCA for a review process, and within the next 45 days they want a draft. It was pointed out that all areas must be covered when the "package" is submitted to MPCA, including the scope of work and the costs for the project. The grant would be for $8-9 million, and the funding will come from the U.S.E.P.A. office in Chicago. There will be a pre -application conference with the State office within the next 30 days. The estimated construction cost of the plant would be $12.8 million, with con- tingencies, and it would be a $14 million operation. A reduction of staff on the project would, of course, reduce the cost. There was discussion on the grant percentage between the state and federal gov- ernment programs. An inquiry was made to Donohue if their firm would be open to negotiations for engineering fees. Donohue's profit on the contract was a fixed fee, and the MPCA allows a weighted calculation based on the cost, which was 18 percent. They were estimating a 14-15 percent fee. The variables would be the percent of the profit. The agreement with the City would be an open contract with a ceiling price that could not be changed without the City's approval. A question was raised regarding the status of the easements required for the wastewater treatment plant site, and discussion followed. • During Council discussion relating to engineering fees, the suggestion was made to contact the MPCA for information on engineering fee costs. It was also suggested to contact RCM to determine what fee they would offer for Phase III. 1 CITY COUNCIL MINUTES - SEPTEMBER 3, 1986 Mayor Ackland commented people had discussed with him the Council's rejection of the City Administrator and Community Development Director's attendance at a HCDC workshop in St. Cloud, and the public couldn't understand what was accomplished by this action. There was money in the budget to cover the expense. The ma- jority of the Council did not wish to change their previous vote. Therefore, City Administrator Plotz offered to take a vacation day to attend the meeting. There being no further business the meeting adjourned at 9:35 P.M. 6 • MFNUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, SEPTEMBER 9, 1986 1. The meeting was called to order by Vice -President Carls at 8:00 P.M. The following were present: Alderman John Mlinar, Alderman Marlin Torgerson, Alderman Pat Mikulecky and Vice -President Mike Carl s. Absent: Mayor Paul L. Ackland. Also present: City Administrator Gary D. Plotz, Director of Engineering Marlow V. Priebe, and City Attorney James Schaefer. 2. INVOCATION The invocation was given by the Reverend Harry Kelm. 3. MINUTES The minutes of the regular meeting of August 26, 1986 and special meeting of August 28, 1986 were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING OFFICIAL'S REPORT - AUGUST 1986 • 2. HOSPITAL BOARD MINUTES OF JULY 15, 1986 3. AIRPORT COMMISSION MINUTES OF AUGUST 6, 1986 4. PARKS & RECREATION BOARD MINUTES OF JULY 8 AND AUGUST 13, 1986 The motion was made by Alderman Torgerson, seconded by Alderman Miku- lecky, to order the minutes and report filed. Motion unanimously car- ried. 5. PUBLIC HEARING - 8:00 P.M. (a) ASSESSMENT ROLL NO. 218 - IMPROVEMENT PROJECT 86-08, LETTING 8 Vice -President Carls called the public hearing to order at 8:01 P.M. No one was present to be heard. The motion was made by Alderman Tor- gerson to close the hearing at 8:02 P.M. Alderman Mikulecky seconded the motion and unanimously carried. Alderman Torgerson moved to adopt assessment roll No. 218 and to waive reading and adopt Resolution No. 8378. Motion seconded by Alderman Mikulecky and carried unanimously. (b) ASSESSMENT ROLL NO. 219 - IMPROVEME,NT PROJECT 86-09, LETTING 9 Vice -President Carls called the hearing to order at 8:02 P.M. No one was present to be heard. The motion was made by Alderman Mlinar, sec- onded by Alderman Torgerson, to close the hearing at 8:03 P.M. Motion unanimously carried. Alderman Mlinar moved to adopt assessment roll No. 219 and to waive r 1 CITY COUNCIL MINUTES - SEPTEMBER 9, 1986 reading and adopt Resolution No. 8379. Motion seconded by Alderman Torgerson and carried unanimously. (c) ASSESSMENT ROLL NO. 220 - IMPROVEMENT PROJECT 85-01-39 Vice -President Carls called the hearing to order at 8:03 P.M. No one was present to be heard. The motion was made by Alderman Mikulecky to close hearing at 8:05 P.M. Motion seconded by Alderman Torgerson and unanimously carried. The motion was made by Alderman Mlinar, seconded by Alderman Torger- son, to adopt assessment roll No. 220 and to waive reading and adopt Resolution No. 8381. Motion carried unanimously. (d) ASSESSMENT ROLL NO. 221 - IMPROVEMENT PROJECT 86-10, LETTING 10 Vice -President Carls called the hearing to order at 8:05 P.M. • Supt. Glenn Matejka presented background information on project No. 86- 10 and stated the City had given the School District an estimate of costs which had been incorporated into the bond fund issue. The re- cent change in policy by the City Council increased the School Dis- trict's cost approximately $6,000, which will now affect the construc- • tion plans. He requested the Council to reconsider and not change its policy for this project. Following discussion, Alderman Mlinar moved to close the hearing at 8:11 P.M. Alderman Torgerson seconded the motion and unanimously car- ried. The motion was made by Alderman Torgerson, seconded by Alderman Miku- lecky, to adopt amended assessment roll No. 221 and to waive reading and adopt Resolution No. 8380. Motion carried unanimously. NOTE: See agenda item 8-(a) for additional discussion on project No. 86-10. (e) IMPROVEMENT PROJECT 86-13 Vice -President Carls called the hearing to order at 8:19 P.M. Alder- m man Mikulecky excused himself from the agenda item inasmuch as it in- volved him. The motion was made by Alderman Mlinar to close the hearing at 8:20 P.M. Motion seconded by Alderman Torgerson and carried, with Alder- man Mikulecky abstaining. Alderman Mlinar moved to approve project No. 86-13 and to waive read- ing and adopt Resolution No. 8385. Alderman Torgerson seconded the mo- tion and carried with Aldermen Mlinar, Torgerson and Vice -President Carls voting aye and Alderman Mikulecky abstaining. 2 CITY COUNCIL MINUTES - SEPTEMBER 9, 1886 (f) IMPROVEMENT PROJECT 86-14, LETTING NO. 14 Vice -President Carls called the hearing to order at 8:20 P.M. It was noted that a letter of objection to the improvement project had been received from Doctors Rodney Anderson and Robert Beeler. They believed the project would not benefit their property and that the adjacent property owners had created their own drainage problem by building where they did. Now Anderson and Beeler were being assessed to cor- rect an existing problem. Mr. Wayne Scott, 525 Larson, stated he lived west of the Anderson/ Beeler property. It was mentioned in July that the terrain of the property had been changed by fill leveled off which caused the problem this spring. During the spring thaw there was water standing, which created mosquito breeding. Mr. Roger Reinhart, 545 Larson, reported his property has had diluges of water. In May there was another downpour, and water ran from the east which had not previously gone between the houses. He felt there had been some change to the property, and this was the concern that needed to be resolved. The property owners east of Roberts First Addition commented that fill • had been dumped onto their land in piles. The City told them to re- move the house on the property, which was done. Then the dirt was leveled off, with no intent to affect the drainage. Perhaps a solution would be to push the dirt back up into a pile and change the contour. Alderman Torgerson moved to close the hearing at 8:26 P.M. Motion sec- onded by Alderman Mlinar and unanimously carried. City Engineer Priebe reported the proposed project came about as an over-all drainage study of Roberts First Addition. The water problem has increased in intensity over the years. The undeveloped area be- tween Roberts First Addition and Town and Country Estates will be a part of the development; therefore, the City could defer the cost until the property was developed. City Attorney Schaefer pointed out that if standing water was removed from property, it was a benefit to put in a drain. The motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to order the improvement, preparation of plans and specifications, and to waive reading and adopt Resolution No. 8382. Motion unanimously carried. (g) IMPROVEMENT PROJECT 86-12 (CONTINUED HEARING) Vice -President Ackland called the continued hearing to order at 8:30 P.M. City Engineer Priebe updated the Council on the meeting held last week with the affected property owners. He recommended proceeding with 3 CITY COUNCIL MINUTES - SEPTEMBER 9, 1986 ordering reports on proposals for a 1987 project. Mr. Jerry Hammerel of Big Bear agreed a study was in order. He stated all of the meetings had not developed into anything definite. Alderman Torgerson moved to close the hearing at 8:48 P.M. Motion seconded by Alderman Mlinar and carried unanimously. The motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to defer action on the temporary service road until the September 23 Council meeting. Motion unanimously carried. Alderman Torgerson moved to approve a combined driveway for Big Bear and Tom Thumb and to refer it for approval to MN/DOT. Motion seconded by Alderman Mlinar and unanimously carried. The motion was made by Alderman Torgerson to order the preparation of three reports for a service road, namely: 1) School Road to Tom Thumb property; 2) School Road to Tom Thumb property and between Tom Thumb and Big Bear property and east to California Street; and 3) Between Tom Thumb and Big Bear property and east to California Street, and to waive readings and adopt Resolutions No. 8392, No. 8393 and No. 8394. Mo- tion seconded by Alderman Mlinar and carried unanimously. 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR PARKS & RECREATION DIRECTOR TO ATTEND 1986 MINNESOTA RECREATION AND PARK ASSOCIATION CONFERENCE The motion was made by Alderman Mlinar, seconded by Alderman Torgerson, to approve the request. Motion unanimously carried. (b) CONSIDERATION OF PETITION TO COMPLETE SURFACING OF 600 BLOCK OF ROBERTS ROAD SOUTH Alderman Mlinar moved to approve and include the surfacing in the 1987 Projects. Motion seconded by Alderman Torgerson and carried unani- mously. (c) CONSIDERATION OF PETITION BY PEACE LUTHERAN CHURCH TO POST SIGNS) ON LIGHT POLE AT SOUTHWEST CORNER OF MAIN AND FOURTH AVENUE Following discussion, Alderman Mlinar moved to approve the request, subject to State approval. The motion died for lack of a second. The motion was made by Alderman Mlinar that the sign be smaller in size, approximately 16' X 16'. The motion died for lack of a second. Alderman Torgerson moved to approve the sign as recommended, subject to State approval. Motion seconded by Alderman Mlinar and unanimously carried. 4 E • • CITY COUNCIL MINUTES - SEPTEMBER 9, 14$6 (d) PETITION FOR SUNDAY LIQUOR REFERENDUM It was reported the petition would be presented at the next Council meeting. Alderman Mlinar moved to defer to the next Council meeting. Motion seconded by Alderman Mikulecky and carried unanimously. (e) CONSIDERATION OF REQUEST TO USE BOULEVARD APRON ON SOUTH AND EAST SIDE OF LIBRARY SQUARE PARK FOR ARTS AND CRAFTS FESTIVAL SEPTEMBER 19-20 Alderman Torgerson moved to approve the request. Motion seconded by Alderman Mlinar and unanimously carried. (f) CONSIDERATION OF REQUEST FOR BUILDING INSPECTOR AND FIRE MARSHAL TO ATTEND SPRINKLER SYSTEMS SEMINAR DECEMBER 4-5, 1986 The motion was made by Alderman Torgerson, seconded by Alderman Miku- lecky, to approve the request. Motion carried unanimously. (g) CONSIDERATION OF REQUEST FOR FINANCE DIRECTOR TO ATTEND ANNUAL MINNESOTA FINANCE OFFICERS CONFERENCE OCTOBER 15-17 Alderman Mlinar moved to approve the request. Motion seconded by Ald- erman Mikulecky and unanimously carried. (h) CONSIDERATION OF REQUEST FOR SENIOR CENTER COORDINATOR AND ACTIVITIES SUPERVISOR TO ATTEND ANNUAL SENIOR CENTER CONFERENCE SEPTEMBER 24-25 The motion was made by Alderman Mlinar, seconded by Alderman Mikulecky, to approve the request. Motion carried unanimously. (i) CONSIDERATION OF REQUEST FOR CIVIC ARENA MANAGER TO ATTEND ICE ARENA MANAGER'S FALL SEMINAR SEPTEMBER 11-12 Alderman Mlinar moved to approve the request. Motion seconded by Ald- erman Mikulecky and unanimously carried. 7. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 21/86 - AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP The motion was made by Alderman Mlinar, seconded by Alderman Torgerson, to waive the second reading and adopt Ordinance No. 747. Motion car- ried unanimously. (b) ORDINANCE NO. 22/86 - AN ORDINANCE AMENDING SECTION 7.09 OF THE ZONING ORDINANCES OF THE CITY OF HUTCHINSON ENTITLED "YARD SPACE ENCROACHMENTS - PROJECTIONS INTO YARDS" 5 CITY COUNCIL MINUTES - SEPTEMBER 9, 1986 Alderman Torgerson moved to waive second reading and adopt Ordinance No. 748. Motion seconded by Alderman Mikulecky and unanimously car- ried. (c) RESOLUTION NO. 8373 - RESOLUTION AMENDING RESOLUTION NO. 7854 ESTABLISHING INCOME GUIDELINES AND ASSET LIMITATIONS FOR SENIOR CITIZENS DEFERRED ASSESSMENTS The motion was made by Alderman Mikulecky, seconded by Alderman Mlinar, to waive reading and adopt Resolution No. 8373. Motion carried unani- mously. (d) RESOLUTION NO. 8374 - RESOLUTION FOR PURCHASE Alderman Torgerson moved to waive reading and adopt Resolution No. 8374. Motion seconded by Alderman Mikulecky and unanimously carried. Following discussion regarding the tractor repair, Alderman Mikulecky moved that the City Administrator bring up an in-house policy that would eliminate this problem from occurring again. Motion seconded by Alderman Mlinar and unanimously carried. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF CITY POLICY CHANGE FOR ASSESSMENT ON WATER MAIN TO ELEMENTARY SCHOOL SITE (SCHOOL ROAD AREA) Director of Engineering Priebe reported there had been a policy change on the assessment to Hutchinson School District No. 423 for the water - main. The old site presently has service, and the School would be given a credit in the amount of $5,212.86, which the City would have to pick up. Following discussion, it was the consensus of the Council to assess the watermain under the existing policy and credit the School District for $5,212.86. NOTE: See agenda item 5-(d) for action on the assessment roll No. 221. (b) CONSIDERATION OF REQUEST BY VICTOR SWANSON FOR CASH SETTLEMENT ON FENCE DISPUTE City Administrator Plotz presented the background information pertain- ing to the Jablinski mini -storage building issue in 1984. After the City agreed to install a fence on the west property line at its ex- pense, Mr. Swanson did not want the fence erected. He was now request- ing a $1,200 settlement to be applied against his special assessments. Alderman Torgerson moved to approve the $1,200 cash settlement for re- duction on special assessments. Motion seconded by Alderman Mlinar. 6 0 • C� J CITY COUNCIL MINUTES - SEPTEMBER 9, 1386 City Attorney Schaefer stated that although the City made an error in issuing a building permit to Mr. Jablinski, the adjoining property owner should provide proof of damages to his property. Following discussion, Alderman Torgerson amended the motion to be con- tingent upon an agreement between the City and Victor Swanson in ac- cordance to the City Attorney drafting an agreement. Motion seconded by Alderman Mlinar and amendment carried unanimously. Main motion unanimously carried. (c) CONSIDERATION OF CORRESPONDENCE FROM VICTOR SWANSON REGARDING WEED CUTTING (DEFERRED AUGUST 26, 1986) Mr. Victor Swanson stated the City a possibe second crop. Therefore, approximately 200 bales of hay. had cut his alfalfa crop and ruined he was asking for $550 to pay for City Forester Schnobrich reported the County Agent gave a lower figure for the value of the hay and the amount that could be produced on a 1.1 acre of land. Following discussion, Alderman Torgerson moved to pay Victor Swanson $265 for two crops lost. Motion seconded by Alderman Mlinar and car- ried unanimously. The motion was made by Alderman Torgerson to eliminate the $125 weed cutting fee billed to Victor Swanson. Motion seconded by Alderman Mlinar and unanimously carried. (d) CONSIDERATION OF CLEAN UP OF FORD ROLFE THIRD AVENUE PROPERTY (DEFERRED AUGUST 26, 1986) City Attorney Schaefer reported the 20 days given to Ford Rolfe to clean up his property elapsed on September 2. Police Chief O'Borsky had looked at the property and found no improvement. Therefore, At- torney Schaefer requested that the Police Department issue a citation and draft an order directing the removal of junk cars or fencing in the area. Alderman Torgerson moved to support the City Attorney's recommendation for action. Motion seconded by Alderman Mikulecky and carried unani- mously. (e) CONSIDERATION OF AUDITING FIRM REVIEW OF CASH POLICIES IN OTHER CITY DEPARTMENTS Alderman Torgerson moved to defer to next meeting. Motion seconded by Alderman Mlinar and unanimously carried. (f) CONSIDERATION OF PLANS FOR FREEMONT AVENUE CUL-DE-SAC FOR GREENCASTLE SITE (PROJECT NO. 86-15) 7 CITY COUNCIL MINUTES - SEPTEMBER 9, 1986 Director of Engineering Priebe presented plans on the proposed cul-de- sac for Greencastle. After discussion, the motion was made by Alder- man Mlinar to approve the plans and specifications, to set a bid date of September 23, 1986 at 2:00 P.M., and to waive reading and adopt Resolutions No. 8375, No. 8376 and No. 8377. Alderman Mikulecky sec- onded the motion and unanimously carried. (g) CONSIDERATION OF ADDITIONAL STUDY REPORT FOR ROBERTS FIRST ADDITION City Engineer Priebe presented two cost studies for construction of an- other storm sewer outlet for Roberts First Addition which would go through the Deforest Wagner property to the trunk line. Five proposals were given for the breakdown of construction costs. Following extensive discussion, the motion was made by Alderman Torger- son to direct the City Engineer to prepare a report on the storm sewer on Larson Street and set public hearing October 14, 1986 at 8:00 P.M., for the City Administrator to provide information requested on previous assessments for Larson Street, and to waive readings and adopt Resolu- tions No. 8390 and No. 8391. Motion seconded by Alderman Mlinar and unanimously carried. (h) CONSIDERATION OF AWARDING BID FOR PROJECT NO. 86-11, LETTING NO. 11 (WALLER DRIVE) (BIDS OPENED SEPTEMBER 9, 1986) The motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to approve and award the contract to low bidder J. W. Hanson Construc- tion Company in the amount of $6,204 for project No. 86-11 and to waive reading and adopt Resoltion No. 8384. Motion unanimously carried. (i) CONSIDERATION OF AWARDING BID FOR PROJECT NO. 86-13, LETTING NO. 13 (WOODRIDGE ADDITION) (BIDS OPENED SEPTEMBER 9, 1986) Alderman Mlinar moved to approve and award the contract to Juul Con- tracting Company in the amount of $56,499.10 for project No. 86-13 and to waive reading and adopt Resolution No. 8385. Motion seconded by Alderman Torgerson and carried, with Alderman Mikulecky abstaining from voting. (j) CONSIDERATION OF MAPLEWOOD ACADEMY DRAINAGE OUTLET TO LATERAL 1 OF COUNTY DITCH 18 Maplewood Academy requested the City to take necessary steps to restore drain service to lateral 1 of county ditch 18. Following discussion, Alderman Torgerson moved that the City Engineer contact the County re- garding county ditch 18 and the Maplewood Academy drainage problem. Motion seconded by Alderman Mlinar and carried unanimously. 9. NEW BUSINESS 1*1 0 CITY COUNCIL MINUTES - SEPTEMBER 9, 1486 (a) CONSIDERATION OF AMENDING POLICY HANDBOOK ON AGENDA DEADLINES It was requested that the deadline for City Council agenda materials be Wednesday noon prior to the meeting and the Planning Commision dead- line be the last working day of the month. The motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to approve the amendments to the Policy Handbook. Motion unanimously carried. (b) CONSIDERATION OF MERIT RECOMMENDATION Following discussion, Alderman Torgerson moved to approve the merit recommendation. Motion seconded by Alderman Mikulecky and carried unanimously. (c) CONSIDERATION OF WEED COMPLIANCE After discussion, the motion was made by Alderman Torgerson to refer this item to the City Attorney for an amendment to the City ordinance. Alderman Mlinar seconded the motion and unanimously carried. • (d) CONSIDERATION OF SUBDIVISION AGREEMENT FOR PLAZA HEIGHTS Alderman Mlinar moved to approve the subdivision agreement for Plaza Heights. Motion seconded by Alderman Torgerson and carried unani- mously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz reported on the status of the appraisals for the Emma Lake property. Realtor Richard Peterson had an appraiser look at the property today, and Century 21 will appraise it tomorrow. Alderman Carls questioned if the City should retain the property for a parking lot since it was supposedly in the parking district. It was decided to put this item on a future agenda after the appraisals have been received. Mr. Plotz commented on a recent correspondence from Jerry Ross regard- ing railroad track usage and his favorable response to the spur line. It was reported there had been an accident involving a truck and rail- road car, but no details were known`. The Council was informeed that a written report on sump pumps would be • available for the next Council meeting. CITY COUNCIL MINUTES - SEPTEMBER 9, 1986 (b) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING Director Priebe reported the water tower on Century Avenue (vocational site) was in need of additional maintenance at a cost of $20,000 beyond the bid Maguire Iron, Inc. submitted on August 6, 1986. It was his recommendation to issue a change order on the contract and have Maguire Iron do the work. Following discussion, Alderman Torgerson moved to approve the change order to Maguire Iron, Inc. for $20,000. Motion seconded by Alderman Mlinar and unanimously carried. (c) COMMUNICATIONS FROM ALDERMAN PAT MIKULECKY Alderman Mikulecky stated he felt the service road by-pass on Highway 7 West was still a problem at School Road and California Street. It was his recommendation to adopt a Resolution requesting MN/DOT to install a four-way stop at the intersection. Alderman Mikulecky moved to send Resolution No. 8383 to MN/DOT request- ing a four-way stop at School Road and California Street at the by- pass. Motion seconded by Alderman Torgerson and unanimously carried. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Alderman Mlinar, seconded by Alderman Torgerson, to approve and authorize payment from the appropriate funds. Motion unanimously carried. 12. ADJOURNMENT There being no further business, the meeting adjourned at 11:02 P.M. 10 MINUTES BID OPENING TUESDAY, SEPTEMBER 9, 1986 The bid opening was called to order by Director of Engineering Priebe at 2:00 P.M. Present were: Director Marlow V. Priebe, Asst. to Engineer Cal Rice, and Administrative Secretary Marilyn Swanson. The reading of Publication No. 3611, Advertisement for Bids, Letting No. 11, Project No. 86-11, was dispensed with, and the following bid was opened: J. W. Hanson Construction Co. Hutchinson, MN $6,204.00 The reading of Publication No. 3612, Advertisement for Bids, Letting No. 13, Project No. 86-13, was dispensed with, and the following bid was opened: Juul Contracting Company Hutchinson, MN $56,499.10 • The bids were referred to City staff for review and a recommendation to the City Council. 0 There being no further business, the meeting adjourned at 2:02 P.M. { E AUGUST CITY OF HUTCHINSON FINANCIAL REPORT - 1986 AUGUST REVENUE REPORT - GENERAL FUND AUGUST YEAR TO ADOPTED BALANCE PERCENTAGE ACTUAL DATE ACTUAL BUDGET REMAINING USED TAXES 0.00 484966.56 1322050.00 837083.44 0.37 LICENSES 140.00 12293.32 17050.00 4756.68 0.72 PERMITS AND FEES 6792.44 73693.18 67300.00 -6393.19 1.09 INTER -GOVERNMENT REVENUE 77746.93 726919.72 1010302.00 283382.26 0.72 CHARGES FOR SERVICES 23721.26 245666.88 491765.00 246096.12 0.50 FINES & FORFEITS 4329.11 23194.94 25000.00 1805.06 0.93 MISCELLANEOUS REVENUE 13804.91 89450.38 86800.00 -650.38 1.01 CONTRIBUTIONS FROM OTHER FUNDS 0.00 170000.00 465500.00 295500.00 0.37 REVENUE FOR OTHER AGENCIES 488.83 2B37.11 200.00 -2637.11 14.19 TOTAL 127023.48 1829022.09 33487967.00 1658944.91 0.52 EXPENSE REPORT GENERAL FUND MAYOR & COUNCIL 1854.60 18166.55 27549.00 9380.45 0.66 CITY ADM./CITY CLERK 9855.92 86340.25 129804.00 41463.75 0.68 ELECTIONS 4.39 1761.31 4460.00 2698.69 0.39 FINANCE 12851.66 133562.42 168032.00 54469.58 0.71 MOTOR VEHICLE 6371.21 46669.66 66884.00 20214.34 0.70 ASSESSING 0.00 2250.00 19600.00 17350.00 0.11 LEGAL 4759.34 24279.59 32654.00 8374.41 0.74 PLANNING 212.63 1345.15 16475.00 15129.85 0.08 CITY HALL 2999.94 26951.66 40537.00 13585.34 0.66 RECREATION BUILDING 4832.93 43801.56 51457.00 7655.44 0.65 POLICE DEPARTMENT 65724.42 504865.06 72505B.00 220192.94 0.70 FIRE DEPARTMENT 30363.29 72381.37 82940.00 10558.63 0.87 COMMUNITY SERVICE OFFICER 2060.73 21522.62 36736.00 15213.38 0.59 PROTECTIVE INSPECTIONS 5945.73 53785.40 77146.00 23360.60 0.70 CIVIL DEFENSE 27.00 178.91 850.00 671.09 0.21 SAFETY COUNCIL 0.00 0.00 150.00 150.00 0.00 FIRE MARSHALL 3080.71 26549.13 42630.00 14080.67 0.67 ENGINEERING 13647.65 120039.60 173056.00 53016.40 0.69 STREETS & ALLEYS 27848.29 214758.46 359065.00 144306.54 0.60 STREET MAINTENANCE A/C 3451.15 38493.68 67150.00 28656.332 0.57 LIBRARY 702.26 45691.10 64223.00 18331.90 0.71 SENIOR CITIZEN CENTER 2518.49 29899.27 52191.00 22291.73 0.57 PARK/REC. ADMIN. 6865.13 56771.94 74616.00 17844.06 0.76 RECREATION 8534.01 95212.22 122100.00 26887.78 0.7B CIVIC ARENA 6494.23 77184.02 106996.00 29811.98 0.72 PARK DEPARTMENT 33032.90 248761.63 354245.00 105483.37 0.70 CEMETERY 3675.99 26724.92 41797.00 15072.08 0.64 COMMUNITY DEVELOPMENT 2054.79 20266.66 33700.00 13433.34 0.60 DEBT SERVICE 1500.00 43796.10 62296.00 18499.90 0.70 AIRPORT 4634.14 38000.45 60650.00 22649.55 0.63 TRANSIT 5519.77 48791.57 82611.00 33819.43 0.59 UNALLOCATED 46194.32 204709.70 290309.00 85599.30 0.71 • TOTAL 319617.62 2377713.96 3487967.00 1110253.04 0.68 �-a (_�1 AUGUST REVENUE REPORT - LIQUOR FUND i CITY OF HUTCHINSON FINANCIAL REPORT - 1986 AUGUST ENTERPRISE FUNDS AUGUST YEAR TO ADOPTED BALANCE PERCENTAGE ACTUAL DATE ACTUAL BUDGET REMAINING USED LIQUOR SALES 34163.10 246321.07 390000.00 WINE SALES 13385.36 87131.29 125000.00 BEER SALES 625B7.02 416824.87 635000.00 BEER DEPOSITS -4.67 -284.42 0.00 MISC. SALES 4065.12 25904.15 0.00 INTEREST 574.62 3365.04 5000.00 CASH DISCOUNTS -124.11 -1676.74 0.00 TOTAL EXPENSE REPORT LIQUOR FUND PERSONEL SERVICES SUPPLIES, REPAIR & MAINTENANCE OTHER SERVICES & CHARGES MISCELLANEOUS CAPITAL OUTLAY DEBT SERVICE TRANSFERS COST OF SALES OTHER TOTAL REVENUE REPORT - WATER SEWERIFUND FEDERAL GRANTS WATER SALES WATER METER SALES REFUSE SERVICES SEWER SERVICES EPA SALES PENALTY CHARGES INTEREST EARNED REFUNDS & REIMBURSEMENTS OTHER TOTAL EXPENSE REPORT - WATER SEWER/FUND OPERATIONS WATER • SEWER TOTAL 143678.933 0,63 37868.71 0.70 218175.13 0.66 284.42 -25904.15 1676.74 114646.44 777585.26 1155000.00 377414.74 0.67 11714.65 97530.79 139861.00. 42330.21 0.70 50.90 1890.32 4850.00 2959.68 0.39 1329.48 21067.16 30350.00 9282.64 0.69 0.00 604.72 8650.00 8045.28 0.07 0.00 390.30 2500.00 2109.70 0.00 0.00 0.00 5110.00 5110.00 0.00 20000.00 40000.00 110000.00 70000,00 0.36 89991.00 598806.59 873550.00 274743.41 0.69 0.00 0.00 15005.00 15005.00 0.00 123086.03 760289.88 1189876.00 429586.12 0.64 0.00 0.00 0.00 0.00 0.00 40300.01 299279.63 460000.00 160720.37 0.65 773.50 3103.50 5000.00 1896.50 0.62 25365.32 176141.44 245000.00 68858.56 0.72 42589.19 358306.56 615000.00 256693.42 0.58 23997.66 204074.54 317600.00 608.99 5815.77 6300.00 484.23 0.00 0.00 21960.34 80000.00 58039.66 0.27 0.00 994.60 2000.00 1005.40 0.00 264.25 1126.74 150.00 -976.74 7.51 133896.92 1070803.14 1731050.00 660246.86 0.62 27462.50 184804.90 241000.00 56195.10 0.77 38279.72 266529.80 711360.00 444830.20 0.37 28501.55 494831.19 740015.00 245183.81 0.67 94243.77 946165.89 1692375.00 746209.11 0.56 • MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, August 19, 1986 1. CALL TO ORDER The meeting was called to order by Chairman Roland Ebent at 7:35 p.m., with the following members present: Marlin Torgerson, Larry Romo, Spencer Beytien and Chairman Ebent. Members absent: Elsa Young, Shu -Mei Hwang, and Thomas Lyke. Also present: Director of Engineering Marlow Y. Priebe and City Attorney James Schaefer. 2. MINUTES Mr. Romo made a motion to approve the minutes of the regular meeting dated Tuesday, July 15, 1986. Seconded by Mr. Torgerson, the motion carried unanimously. PUBLIC HEARINGS Chairman Ebent noted that the request as per publication #3600 had been withdrawn and a hearing on that item would not be held at this meeting. (a) CONSIDERATION OF REZONING AS SUBMITTED BY ISD #423 AND CITY Chairman Ebent opened the public hearing at 7:36 p.m. with the reading of publication #3592, as published in the Hutchinson Leader • on Thursday, August 7, 1986. The request is for the rezoning o property located on along the east side of Glen Street across from the elementary school from R-2 (Multiple Family Residence) to C-3 (Central Commercial) for the purpose of providing a parking lot for the elementary school, and to further provide an unrestricted rearyard setback for the proposed police department. Director Priebe explained the request, noting that the affected area adjoins property already zoned C-3. Superintendent of Schools, Glen Matejka stated that the school had an option to purchase the property contingent upon the approval of the rezoning. He further stated that they don't intend to fully pursue the project until the summer of 1987. They would eventually blacktop the parking surface, the date depending upon results of soil testing. Mr. Louis Brunner, 957 Hayden Avenue, owner of affected property on 125 Glen Street stated his concern about future street assessments for residential property in commercial zoning. Director Priebe explained that as long as the properties remained residential, the assessment for commercial use would be deferred until such time the use of the property became commercial. Mr. Brunner also asked if a variance coul3n't be granted, rather than rezoning. City Attorney Schaefer stated that the advantage of rezoning was that it would bring that area into conformance with the city's comprehensive plan. It was also pointed out that a variance cannot be granted for "use" of a property but applies to setbacks, lot size, etc. Mrs. Florence Saterlee, 13(FWashington Ave W, raised a question • about Glen Street being the only street that wasn't a 9 -ton street. Director Priebe responded that 1st Avenue wasn't a 9 -ton street. He further explained that Washington Avenue was a designated truck route because it is a state aid street. Mr. Torgerson made a motion to close the hearing. Seconded by Mr. Beytien, the motion carried unanimously and the hearing was closed at 7:50 p.m. Mr. Torgerson made a motion to recommend to City Council approval of the rezoning as requested. Seconded by Mr. Romo, the motion carried unanimously. (b) CONSIDERATION OF CONDITIONAL USE PERMIT SUBMITTED BY CLARENCE AND DELORIS FREITAG Chairman Ebent opened the public hearing at 7:50 p.m. with the reading of publication #3593 as published in the Hutchinson Leader on Thursday, August 19, 1986. The request is for a conditional use permit to allow the operation of a boarding and lodging home for the elderly on property located at 615 Brown Street. Mr. Freitag was present to explain that they were doing everything requested by the City necessary for approval of the request. He had submitted a copy of their license from the State of Minnesota, had installed smoke detectors in every bedroom and were willing to install an egress window in the basement bedroom as recommended by • the Fire Marshal and Building Official. A survey of the property was presented. The parking area was not shown on the survey, but it was the consensus of the commission that there was enough space available for the 6 spaces required for such an operation. Mr. Freitag also noted that he owned other property nearby that could be used for parking. Director Priebe explained that the parking had to be provided on the lot where the boarding house was in operation. Mr. Freitag further explained that they have only one resident that requires a wheel chair. He stated that the state inspector had told them to not accept any new residents that are bedridden or wheel chair patients. Discussion followed. Chairman Ebent expressed his concern about the density created by this type of use in an R-2 zone. Mr. Torgerson made a motion to close the hearing. Seconded by Mr. Beytien, the motion carried unanimously and the hearing was closed at 8:05 p.m. Mr. Romo made a motion to recommend to City Council approval of the conditional use permit, subject to smoke detectors being installed in each bedroom unlit, installation of an egress window in the basement bedroom, the placement of a pipe from safety relief valve on the hot water heater within 6" of the floor, as recommended by the fire marshal, and also subject to a drawing • being submitted to staff indicating minimum parking requirements, a 2 gravel surface being completed this year, and a blacktopped surface being completed according to City Ordinance. Seconded by Mr. . Torgerson, the motion carried unanimously. (c) CONSIDERATION OF CONDITIONAL USE PERMIT AS REQUESTED BY PURE CULTURE PRODUCTS Chairman Ebent opened the public hearing at 8:06 p.m. with the reading of publication #3594, as published in the Hutchinson- Leader on Thursday, August 7, 1986. The request is for a conditional use permit to allow the construction of a 18' by 40' concrete block loading dock addition on property located at 35 Adams St. N. Mr. Dick McClure and Mr. Julius Rainwater were present to explain the request. There was discussion about whether or not the semis unloading will be a traffic hazzard. It was pointed out that the new loading dock will be an improvement, as the loading and unloading will be done faster and the trailers will not extend out into the street right- of-way. The major problem will be the extension into the railroad right-of-way. There was no one at the hearing representing the railroad. After discussion, Mr. Torgerson made a motion to close the hearing. Seconded by Mr. Romo, the motion carried unanimously and the hearing was closed at 8:12 p.m. Mr. Torgerson made a motion to • recommend to City Council approval of the conditional use permit as requested. Seconded by Mr. Beytien, the motion carried unanimously. (d) CONSIDERATION OF CONDITIONAL USE PERMIT AS SUBMITTED BY FRANCES CANNON Chairman Ebent opened the public hearing at 8:12 p.m. with the reading of publication #3595 as published in the Hutchinson Leader on Thursday, August 7, 1986. The request is for a conditional use permit to allow the moving of a newly constructed house onto property located on Lewis Avenue. Mr. Cannon was present to explain the request. He explained that house was built by a high school building class, and it met all codes and regulations. He submitted photgraphs of the house to be moved. After discussion, Mr. Beytien made a motion to close the hearing. seconded by Mr. Torgerson, the motion carried unanimously and the hearing was closed at 8:15 p.m. Mr. Beytien made a motion to recommend to City Council approval of the conditional use permit as requested. Seconded by Mr. Torgerson, the motion carried unanimously. • (e) CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF 'SANTELMAN'S SECOND ADDITION' 3 Chairman Ebent opened the public hearing at 8:15 p.m. with reading publication #3599 as published in the Hutchinson Leader on Thursday, August 7, 1986. • Director Priebe explained that this same property had been previously platted as 7 lots. He stated that Mr. Santelman had changed his plan and intends to constuct multiple family dwellings (twin homes or 4-plexes) and has adjusted the lot sizes accordingly. Director Priebe also submitted certification that the plat is in compliance with the requirements of the Subdivision Ordinance as per Preliminary and Final Plat Data. City Attorney Schaefer stated that he had no objection to running this as both a preliminary and final plat as all the necessary data has been provided and the property had been previously considered regarding drainage and elevation. Mr. Torgerson made a motion to close the hearing. Seconded by Mr. Romo, the motion carried unanimously and the hearing was closed at 8:19 p.m. Mr. Romo made a motion to recommend to City Council approval of the preliminary and final plat as submitted. Seconded by Mr. Beytien, the motion carried unanimously. (f) CONSIDERATION OF CONDITIONAL USE PERMIT AS SUBMITTED BY NORM AND LINDA PONSFORD REQUEST WITHDRAWN (G) CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE #464 SECTION 7.09 • Chairman Ebent opened the public hearing at 8:20 p.m. with the reading of publication #3597 as published in the Hutchinson Leader on Thursday, August 7, 1986. The request is to change wording in Section 7.09 YARD SPACE ENCROACHMENTS - PROJECTIONS INTO YARDS, in order to clarify and update the wording as well as allow for larger (12' wide) decks. This hearing had been tabled from the previous meeting due to publication error and additional changes. It was the consensus of the staff and commission that the amendments as published on August 7 are accurate and in the best interest of the city. Mr. Torgerson made a motion to close the hearing. Seconded by Mr. Beytien, the motion carried unanimously and the hearing was closed at 8:21 p.m. Mr. Romo made a motion to recommend to City Council approval of the amendments as proposed. Seconded by Mr. Torgerson, the motion carried unanimously. (h) CONSIDERATION OF REGISTERED LAND SURVEY SUBMITTED BY RICHARD SCHMIDTBAUER Chairman Ebent opened the public hearing at 8:21 p.m. with the reading of publication #3601 as published in the Hutchinson Leader • on Thursday, August 7, 1986. The request is for a new registered land survey to allow for an improved legal description of this 4 property. • Mr. Schmidtbauer was present to explain that the McLeod County Register of Deeds had requested the new RLS. Director Priebe provided certification that the proposed RLS is complete and that the land within it is proposed to be subdivided into several plats in the future. Mr. David Jensen, trustee for the Marvin Horneman estate, was present to state his concern about drainage problems that might be caused by future development of the aforementioned property. Dis- cussion followed. Mr. Beytien made a motion to close the public hearing. Seconded by Mr. Torgerson, the motion carried unanimously and the hearing was closed at 8:30 p.m. Mr. Romo made a motion to recommend to City Council approval of the new Registered Land Survey as proposed. Seconded by Mr. Torgerson, the motion carried unanimously. 4. OLD BUSINESS None. 5. NEW BUSINESS (a) CONSIDERATION OF FINAL PLAT OF PLAZA HEIGHTS • Director Priebe explained that the City Council had previously approved .the preliminary plat of PLAZA HEIGHTS as recommended by the Planning Commission, contingent upon the developer getting an easement from the adjoining property owner for what is now "Chicago Street. The developer not to pursue the easement but to change the plat somewhat, eliminating some of the lots with driveways onto South Grade Road and eliminating the question about two exits from the plat. Director Priebe also provided certification that the plat data submitted meets all the requirements of the Subdivision Ordinance, as per "FINAL PLAT DATA." After discussion, Mr. Torgerson made a motion to recommend to City Council approval of the final plat as submitted,. subject to subdivision agreement being executed and parks and playground contribution being paid before the final plat is signed. Seconded by Mr. Beytien, the motion carried unanimously. (b) CONSIDERATION OF FINAL PLAT OF WOODRIDGE ADDITION Director Priebe explained that there were no changes from the preliminary plat previously approved. He also submitted certification stating that the final plat meets all the requirements of the Subdivision Ordinance, as per "FINAL PLAT DATA." • After discussion, Mr. Torgerson made a motion to recommend to City Council approval of the final plat. Seconded by Mr. Romo, the motion carried unanimously. 5 (c) CONSIDERATION OF FINAL PLAT -OF SCHMIDTBAUER'S THIRD ADDITION Director Priebe explained that there were no changes from the • preliminary plat previously approved. He also submitted certification stating that the final plat meets all the requirements of the Subdivision Ordinance, as per "FINAL PLAT DATA." After discussion Mr. Torgerson made a motion to recommend to City Council approval of the final plat. Seconded by Mr. Beytien, the motion carried unanimously. (d) DISCUSSION OF BOARDING HOMES FOR THE ELDERLY There was discussion about how to further regulate boarding homes for the elderly to make them more safe, as well as to allow them only on properties large enough to serve the number of people who might be living there. In response to requiring a City license for boarding homes, it was pointed out that other businesses would probably also have to be licensed. In response to having the City inspect the establishments and in turn report violations to the State, it was pointed out that the inspector would have to be qualified to inspect for things such as nutritional value of meals, etc. There might also be a liability question if the City were to inspect and fail to report a violation for whatever reason. • After discussion, it was the consenus of the commission that the City's main concern should be with safety of the structure itself. It was suggested that this is similar to the rental housing registration question and could possibly be addressed with that. Another concern raised was the question of density and whether or not these lodging and boarding homes should be allowed in an R-2 zone. Looking at the zoning map, and recognizing a need for this type of housing, it was suggested that it might be better handled by putting restrictions on this type of use in terms of lot size, required square footage per occupant, for example. After discussion, staff was directed to come up with possible ideas regarding the Zoning requirements for boarding homes for the elderly for the next meeting. 6. ADJOURNMENT There being no further business, Mr. Torgerson made a motion to adjourn the meeting. Seconded by Mr. Beytien, the motion carried unanimously and the meeting was adjourned at 9:15 p.m. Di HUTCHINSON COMMUNITY HOSPITAL • REGULAR BOARD OF DIRECTORS MEETING - August 19, 1986 Large Conference Room - 5:15 PM Present: Rev. Thor Skeie, President; Joan Ewald, Vice President; Mike Carls, Trustee; Dori Johnson, Trustee; Bob Durfee, Trustee; Dr. Carl Bretzke, Chief of Staff Absent: Rolly Balke, Secretary Others Present: Philip G. Graves, Administrator; Jane Lien, Director of Nursing Services; Frank Seivert, Director of Finance; Jane Hodgins, Hutchinson Leader; Virginia Penk, KDUZ/KKJR Radio; Laurie Hulkonen, Recording Secretary The meeting was called to order by President Skeie at 6:00 PM following dinner. Minutes of Past Meetings. The minutes of the July 15, 1986, regular meeting of the board of directors were presented. Question was asked whether or not the City attorney had been consulted regarding the 40Medical Center agreement and whether or not the City Council should act on the lease. Graves confirmed that the City Attorney had reviewed the lease agreement and indicated that the City Council should act on the lease. The lease was then brought to the City Council, and they approved it at their next meeting. Following discussion: Motion was made by Carls, seconded by Durfee, to approve as presented the minutes of the July 15, 1986, regular board of directors meeting. All were in favor. Motion carried. Medical Staff'Meeting Minutes. Bretzke presented the minutes of the August medical staff meeting. Question was asked if Dr. John Zenk had begun practicing in Hutchinson. Graves answered, saying that Zenk had been practicing at the hospital under temporary privileges and that the board would be reviewing his Credentials at the September meeting, following a credentials check which is now in progress. Approval of Zenk's active staff privileges may be granted at that time. Old Business A. Fleet Vehicle for Administrator's Use. Minutes of the ad hoc committee, assigned to review use of the hospit4l vehicle by the administrator, were distributed. Following discussion: • Motion was made by Johnson, seconded by Durfee, to approve the recommendation of the ad hoc committee to authorize a one-time salary adjustment of $333 per month ($4,000 per year) be granted the administrator in lieu of a vehicle, to become effective the first day of the month following surrender of Regular Board of Directors Meeting - 8/19/86 Page Two (A.) the vehicle. The administrator will then also be entitled • to the same mileage expense reimbursement that is afforded to other hospital employees for institutional travel. All were in favor. Motion carried. New Business A. Capital Expenditures 1. Clocks for Nursing Floor. A capital expenditure request for purchase of clocks for patient rooms on the nursing floor was presented. Following discussion: Motion was made by Carls, seconded by Durfee, to approve purchase of (44) clocks for patient rooms on the nursing floor at a cost of $3,655. All were in favor. Motion carried. 2. Hood for Pharmacy. A capital expenditure request for purchase of a biological hood for use when mixing cancer chemotherapy drugs in the Pharmacy was next presented. Graves explained the current method of drug mixing and noted that current laws indicate the hospital may be exposing employees to potentially hazardous situations when they are mixing these drugs. Following discussion: Motion was made by Bretzke, seconded by Ewald, to approve the purchase of a biological hood • for use when mixing cancer chemotherapy drugs, at a cost of $4,030. All were in favor. Motion carried. B. Hospice. Lien presented a proposal and recommendation to the board that the hospital purchase a hospice care program from Rice Memorial Hospital in Willmar, MN. She highlighted three major components of the program, including consultation services by Rice's hospice staff, policies and procedures provided for the program, and a training program for volunteers. Visits to other hospice programs in the state and local interest shown in having the hospital provide the service were discussed. The board briefly discussed the differences between hospice, where volunteers come in to the home to assist the patient and family in caring for the terminally ill, and home care, where paid staff go into the home to assist the patient with tasks of daily living while the patient is recuperating. Graves indicated that he would be bringing a recommendation regarding home care, discussed at previous meetings, to the board in September. The aim of the program is to give terminally ill patients some control over their environment and give them choices to make regarding the care they receive. Social workers, a medical director, hospice • coordinator, volunteer coordinator, clergy, etc., would all be involved in the hospice program. Z Regular Board of Directors Meeting - 8/19/86 Page Three • (B.) Following a client assessment by fhe in-house hospice coordinator, a referral would be made to the volunteer coordinator, and the volunteer would be hand-picked to fit into the situation and continue with the patient through the hospice experience. Volunteers would be community people who have an interest in this area of service. They would be required to go through a training program before joining the hospice service. Lien recommended purchase of the hospice program package from Rice Memorial Hospital. The hospice will be spear -headed out of the hospital by existing personnel, and no additional hours will be added. She emphasized that the program affords patients and their families dignity and compassion during this difficult period of their lives. Following discussion: Motion was made by Carls, seconded by Ewald, to authorize purchase of the Rice Memorial Hospital hospice program at a cost of $4,000. All were in favor. Motion carried. C. Basement Project. Graves presented a proposal to cement an additional section of basement floor area, adjacent to the medical center expansion, in order to make the space available for future development. Since the needed equipment and personnel were available to do the • work at the same time work was being done on the medical center space, this would be cost-effective for the hospital to do at this time. Following discussion: Motion was made by Carls, seconded by Bretzke, to authorize hospital administration to cement an additional (approximately) 4,600 square feet of basement flooring for future development. All were in favor. Motion carried. D. Board Retreat. A proposal for board members to meet and plan the 1987 objectives was next presented. Robyn Erickson, Education Coordinator, recommended in her proposal that the board invite an experienced hospital trustee to discuss the role of the hospital governing board member, and a hospital administrator to facilitate the planning session itself. The board members present targeted the evening of September 5 and all day on September 6 as the most desirable meeting dates. Following discussion: Motion was made by Durfee, seconded by Ewald, to schedule a planning retreat for the hospital's board of directors on September 5 and 6 at the Victorian Inn, and to invite Vern Hoium as trustee speaker and Dave Jordahl as facilitator, to participate in the retreat. AW were in favor. Motion carried. • 3 Regular Board of Directors Meeting - August 19, 1986 Page Four E. Trustee Conference. The board reviewed the outline of the • Fall '86 metro trustee conference to be held October 31, 1986, in Minneapolis. All interested trustees were asked to inform the administration office so registration might be made. Skeie mentioned a national conference on board self-evaluation that he was interested in attending. He will be in New York City at the time the conference is to be held in Washington, D.C., and he offered to attend. The board concensus was that this would be an opportunity for one of the hospital's trustees to attend a national conference at minimal expense. Following discussion: Motion was made by Carls, seconded by Bretzke, to approve Skeie's registration and travel expenses for the "Conducting Board Self -Evaluation" national trustee conference in Washington, D.C., on October 3, 1986. All were in favor. Motion carried. F. Other. There were no other items discussed at this time. Statistical Report. The report was presented. The percentage of occupancy was stable compared to last year at this time. Graves also mentioned that quite an impact had been felt from the retirement of Dr. George Smith, in the way of fewer admissions. He stated that admissions • should be climbing again now that the two new Medical Center physicians have joined the hospital medical staff. Also noted was the record number of surgeries performed during the previous month, approximately half of which were one -day procedures. Accounts Payable. The listing of accounts receivable was presented. Following discussion: Motion was made by Ewald, seconded by Johnson, to approve for payment the attached listing of accounts payable and cash disbursements in the amoun of $495,353.01. All were in favor. Motion carried. Financial Reports. Financial reports for the month of July were distributed and discussed. A gain of $17,900 for the month, and $362,000 for the year, was realized. Last year's gain was $79,000 less at this time of year. The board requested that the issue of profitability and how much profit we should make, be addressed at the upcoming planning retreat. Departmental Reports. A. Director of MHU. The board noted that Tom Olson, MHU Director, recently had heart surgery and planned to return to work in September. B. Education Coordinator. The report was presented. No unusual comments were made. • C. Dietitian. The report was presented. No unusual comments were made. Regular Board of Directors Meeting - 8/19/86 Page Five • Auxiliary Meeting Minutes. Minutes of 'the July auxiliary meeting were presented. No unusual comments were made. Patient Satisfaction Surveys. Patient satisfaction surveys received since the July meeting were distributed and reviewed. Other. There was no other information discussed at this time. Adjournment. Motion was made by Durfee to adjourn the meeting. President Skeie adjourned the meeting at 7:35 PM. Respectfully submitted, Laurie Hulkonen Rolly Balke Recording Secretary Secretary LH • 0 HURCHINSON C n LAITY HOSPITAL BUDGET a11PARISONS - NATURAL CATEGORIES For Eight Months Ended August 31, 1986 • 1:+1.42 N a • 211. _ 6� ACTUAL BUDGET VARIANCE PATIENT REVENUE YEAR -IO -DATE L� Daily Hospital Service $127,630 $110,808 $ 16,822 Medical Nursing Units $1,036,118 $1,134,763 $(98,645) 43,700 42,277 1,423 Mental Health Unit 319,391 335,620 (16,229) 352,283 279,023 73,260 Ancillary 2,680,413 2,428,625 251,788 $523,613 $432,108 $ 91,505 Gross Patient Revenue $4,035,922 $3,899,008 $136,914 (15,508) (24,409) 8,901 Less: Discounts & Allowances (176,192) (117,170) (59,022) $508,105 $407,699 $100,406 Net Patient Revenue 15,241 15,672 (431) other operating Revenue $523,346 $423,371 $ 99,975 Total Operating Revenue $265,311 $255,733 $ 9,578 39,962 48,196 (8,234) 454 32,805 (5,351) ,702 9,861 (2,159) 12,467 7,293 5,174 46,891 37,791 9,100 17,888 16,706 1,182 6,060 7,230 (1,170) 2,386 3,574 (1,188) 6,250 5,416 834 2,704 2,948 (244) 20,580 23,835 (3,255) 12,919 19,390 (6,471) 0-1:� 24 wu V I nes 011.2 >ti Salaries Employee Benefits Medical & other Fees Raw Food Drugs Medical & Other Supplies Utilities Building & Equipment Repairs Rental Expense Insurance Interest Depreciation Other Expenses, $468,574 $470,778 $ (2,204) Total operating Expense $3,859,729 $3,781,838 $ 77,891 122,393 125,644 (3,251) $3,982,122 $3,907,482 $ 74,640 $2,013,987 $2,038,814 $(24,827) 362,684 380,000 (17,316) 195,086 208,948 (13,8 68,043 77,058 (9, 102,689 70,320 32,369 386,357 360,996 25,361 127,971 137,049 (9,078) 47,107 57,943 (10,836) 27,842 24,705 3,137 42,790 43,344 (554) 22,841 23,592 (751) 155,288 187,880 (32,592) 80,026 100,813 (20,787) $3,632,711 $3,711,462 $(78,751) 54,772 (47,407) 102,179 operating Income 349,411 196,020 153,391 Add (Deduct) Non -Operating Revenue (Expense) Price -Level Depreciation $(23,721) $(23,721) --- And Working Capital. $(189,768) $(1895768) --- $ 31,051 $(71,128) $102,179 Excess Revenues over Etpenses $159,643 $ 6,252 $153,391 • VOA • • HUTCHINSON JAYCEES City of Hutchinson FEE: �j1_ APPLICATION FOR GAMBLING DEVICES LICENSE Approved Buildin Fire Application shall be submitted at Police least _ days prior to the Gambling occasion lZro I, Richard L. Westlund AND I. Joel C.. Kraft Name of Authorized Officer of Name of Designated Gambling Organization Manager Hereby submit in duplicate this application for a license to conduct the game of bingo in accordance with the provisions of the City of Hutchinson Ordinance NO. 655 and Minnesota Statutes Chapter 349 for the license year ending Signature Authorized Officer of Organization De ated Gamb ng Manager o organization A. The following is to be completed by the duly authorized officer of the organization: 1. True Name: Westlund Richard Lee (last) (first) (middle) 2. Residence Address: 719 Shady Ridge Road Hutchinson, MN 55350 (street) (city) (state) (zip) 3. Date of Birth: 10 - 11 - 59 4. Place of Birth Hutchinson, MN (mo/day/year) (city/state) 5. Have you ever been convicted of any crime other than a traffic offense? Yes No X . If Yes, explain B. The following is to be completed by the designated gambling manager of organization: 1. True Name: Kraft Joel Clark' (last) (first) (middle) 2. Residence Address: Rn, P *1 H„trh;naon� MM 5r-Ar;0 �{��tt*922j (street) (city) (state) (zip) SEPIy 'e?� Date of Birth: 06-05-54 4. Place of Birth: Worthington, MN P ry (mo/day/year) (city/state) 5. Have you ever been convicted of ny crime other than a traffic offense? Yes No . If yes, explain 6. How long have you been a member of the organization? Y 7. Attach a copy of the official resolution or official action designating you gambling manager. C. Game Information: 1. Place where gambling devices will be used O'Tooles Pub 2. Date or dates gambling devices will be used Monday thr„ sat„rday (date and/or day(s) 3. Hours of the day gambling devices will be used: of week) From 8 P.M.A.M. To 1 A.M A.M. P.M. P.M. 4. Maximum number of players N/A 5. Will prizes be paid in money or merchandise? tlnot 6. Will refreshments be served during the time the gambling devices will be used? Yes _X, NoIf so, will a charge be made for such refreshments? Yes NO D. Organization Information: 1. Address where regular meetings are held Crow River Country C 2. Day and time of meetings 1st Thursday of the monthf7-capM. 3. Is the applicant organization organized under the laws of the State of Minnesota? Yes X No 4. How long has the organization been in existence? 46 years 4a. How many members in the organization? 50 5. What is the purpose of the organization? non-profit organi ation 6. Officers of the Organization: Name Address Title Richard Westlund` 719 Shady uidgp, Hutchincnn President John Beckman 55 10th Ave NE , Hutchinson Secretary Mike Schall 584 Carlisle, Hutchinson Treasurer 7. Give names of officers or any other persons paid for services to the organization: Name Address Title Kevin Messner 667 5th Avenue SW, Hutchinson vP. comm_ Develop. Mike Junge 1200 Bradford. Hutchinson VP_ Tn,1ivir7n.1_ D. Organization Information: (Continued) 8. In whose custody will organization records be kept? Name Joel Kraft Address Route #1, Hutchinson, MN 55350 9. If the organization carries sufficient insurance to compensate the players in the event any injury is sustained by players while gambling devices are used, or while on the licensed $l premises, please state the Name of Insurer Western Surety and Policy No. pending 10. Have you (Manager & Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices? 11. Attach a list of all active members of the organization. E. The following information is provided concerning a fidelity bond given by the gambling manager in favor of the organization. 1. Name of bonding company Western Surety 2. Address of bonding company Sioux Falls, South Dakota 57192 3. Amount and duration of bond $10,000 1 Year • 4. Application is hereby made fo waiver of the bonding requirements. Yes No I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 655 relating to gambling, and I will familiarize myself w,i/0 tie_ contents thereof. bignazure of ayz orizea oiiicer or organiization Date: `t—I I Subscribed and sworn to before me a otary public on this � day of 19 g49. S'gn�ture of N t y Public JOYCE M. LAIN Commission expires on -I'll NO-- - Fon f-01INTYTA .f�D Ny Comm res Jure 26.1091 b cribed and sworn to ke nre� a no ary publi . 194&—' fS'gnature of Notary Public Commission expires on LGIS GRAMS touy NOTARY PUBLIC -MINNEBOfA MCLEOD COUNTY Social Security Number: Cemmbsl9n--LIM 0, low • MN Business ID Number: 41-I43CxYD� . PUBLISHED IN THE HUTCHINSON LEADER TUESDAY, SEPTEMBER 16, 1986 • • PUBLICATION NO. 3616 CITY OF HUTCHINSON P U B L I C N O T I C E 1987 BUDGET PUBLIC HEARING 8:00 p.m. Tuesday, Sept. 23, 1986 The City Council of the City of Hutchinson will meet to hold a public hearing on the 1987 Budget at this time. If you have input to assist the Council you are welcome to speak or submit written suggestions including: - New program you wish the City to undertake - Existing programs you wish the City to reduce or drop - Suggestions for potential savings - Suggestions for new revenue sources RESOLUTION NO. 8395 CERTIFYING ASSESSMENTS OF THE CITY OF HUTCHINSON TO THE COUNTY OF MCLEOD BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA, COUNTY OF MCLEOD, STATE OF MINNESOTA: That the following embraces unpaid assessments levied by the City Council of Hutchinson, Minnesota, under Statutes Sec. 429.011 to 429.111 for the various assessments of the City of Hutchinson, to be levied and assessed upon the properties as listed for the following purposes for the current year, and that z copy thereof be sent to the County Auditor of said McLeod County, Minnesota: WATERMAIN & SANITARY SEWER 10th installment of 10 yr. assessment --Roll #67 1976 San.Sewer & Watermain 9th installment of 10 yr. assessment --Roll #70 1977 San.Sewer & Watermain 9th installment of 10 yr. assessment --Roll #72 1977 San.Sewer & Watermain 8th installment of 10 yr. assessment --Roll #78 1978 San.Sewer & Watermain 7th installment of 10 yr. assessment --Roll #80 1979 San.Sewer & Watermain 6th installment of 10 yr. assessment --Roll #BOA 1979 San.Sewer & Watermain 6th installment of 10 yr. assessment --Roll #87 1981 Sanitary Sewer 6th installment of 10 yr. assessment --Roll #88 1981 San.Sewer & Watermain 6th installment of 10 yr. assessment --Roll #89 1981 Sanitary Sewer 6th installment of 10 yr. assessment --Roll #90 1981 Sanitary Sewer 6th installment of 10 yr, assessment --Roll #91 1981 Watermain • 6th installment of 10 yr. assessment --Roll #119 1980 Watermain & San.Sewer 6th installment of 10 yr. assessment --Roll #120 1980 Watermain 6th installment of 10 yr. assessment --Roll #121 1980 Watermain,San.Sewer,Storm 5th installment of 10 yr. assessment --Roll #125 1982 Watermain & San. Sewer 5th installment of 10 yr. assessment --Roll #126 1982 Watermain 5th installment of 10 yr, assessment --Roll #127 1982 Watermain 5th installment of 10 yr. assessment --Roll #128 1982 Watermain 5th installment of 10 yr. assessment --Roll #129 1982 Watermain 5th installment of 10 yr. assessment --Roll #130 1982 Watermain 5th installment of 10 yr. assessment --Roll #131 1982 Sanitary Sewer 5th installment of 10 yr. assessment --Roll #132 1982 Sanitary Sewer 5th installment of 10 yr, assessment --Roll #133 1982 Sanitary Sewer 5th installment of 10 yr. assessment --Roll #134 1982 Sanitary Sewer 3rd installment of 10 yr. assessment --Roll #185 84-02 Pt.I Sanitary Sewer 3rd installment of 10 yr. assessment --Roll #187 83-06 San.Sewer,Watermain,Storm 3rd installment of 10 yr, assessment --Roll #190 Sanitary Sewer & Watermain 3rd installment of 10 yr. assessment --Roll #195 Watermain 3rd installment of 10 yr. assessment --Roll #197 84-04 Water & Sewer Impro. 3rd installment of 10 yr. assessment --Roll #199 84-07 San.Sewer,Watermain,Storm 2nd installment of 10 yr. assessment --Roll #202 San. Sewer, Watermain, Storm 2nd installment of 10 yr. assessment --Roll #204 San.Sewer,Watermain,Storm 2nd installment of 10 yr. assessment --Roll #206 San.Sewer,Watermain,Appur. 2nd installment of 10 yr. assessment --Roll #207 San.Sewer,Watermain extension 1st installment of 10 yr, assessment --Roll #202A San.Sewer & Watermain • 1st installment installment of 10 yr, assessment --Roll 208 San.Sewer/Watermain/Grading 1st of 10 yr. assessment --Roll 209 Watermain/Storm Sewer/Appur WATERMAIN & SANITARY SEWER CONT. 1st installment of 10 yr. assessment --Roll 210 San.Sewer/Watermain/Storm • 1st installment of 10 yr. assessment --Roll 218 San.Sewer/Watermain/Appur 1st installment of 10 yr. assessment --Roll 219 San.Sewer/Watermain/Appur 1st installment of 10 yr. assessment --Roll 220 Water/StormSewer/Grading 1st installment of 10 yr. assessment --Roll 221 Watermain & Appurtenances 1st installment of 10 yr. assessment --Roll 222 San.Sewer/Water/Lift Station OFF STREET PARKING 5th installment of 15 yr. assessment --Roll #152 1983 Off Street Parking SIDEWALK 7th installment of 10 yr. assessment --Roll #83 78-05 Sidewalk & Appur. 4th installment of 10 yr. assessment --Roll #171 83-01-19 Sidewalk & Appur. Assessments deferred Supplement to Roll #171 STORM SEWER 9th installment of 10 yr. assessment --Roll #71 1977 Storm Sewer 8th installment of 10 yr. assessment --Roll #74 1978 Storm Sewer 8th installment of 10 yr. assessment --Roll #75 1978 Storm Sewer 7th installment of 10 yr. assessment --Roll #81 1979 Storm Sewer • 7th installment of 10 yr. assessment --Roll #86 1979 Storm Sewer 6th installment of 10 yr. assessment --Roll #86A 1979 Storm Sewer 6th installment of 10 yr. assessment --Roll #92 1981 Storm Sewer 6th installment of 10 yr. assessment --Roll #93 1981 Storm Sewer 6th installment of 10 yr. assessment --Rall #95 1981 Storm Sewer 6th installment of 10 yr. assessment --Roll #96 1981 Storm Sewer 6th installment of 10 yr. assessment --Roll #97 1981 Storm Sewer 6th installment of 10 yr. assessment --Roll #122 1980 Storm Sewer 5th installment of 10 yr. assessment --Roll #135 1982 Storm Sewer 5th installment of 10 yr. assessment --Roll #136 1982 Storm Sewer 5th installment of 10 yr. assessment --Roll #137 1982 Storm Sewer 4th installment of 10 yr. assessment --Roll #155 1983 Drainage area 3rd installment of 10 yr. assessment --Roll #181 84-02 Pt.II Storm Sewer Outlet 3rd installment of 10 yr. assessment --Roll #190A Storm Sewer STREET IMPROVEMENTS 10th installment of 10 yr. assessment --Roll #65 1976 Street Improvements 10th installment of 10 yr. assessment --Roll #66 1976 Street Improvements 9th installment of 10 yr. assessment --Roll #68 1977 Street Improvements 9th installment of 10 yr. assessment --Roll #69 1977 Street Improvements . 9th installment of 10 yr. assessment --Roll #73 1977 Street Improvements 8th installment of 10 yr. assessment --Roll #76 1978 Street Improvements STREET IMPROVEMENTS CONT. • 8th installment of 10 yr. assessment --Roll #77 1978 Street Improvements 7th installment of 10 yr, assessment --Roll #79 1979 Street Improvements 7th installment of 10 yr, assessment --Roll #82 1979 Street Improvements 7th installment of 10 yr. assessment --Roll #84 1979 Street Improvements 7th installment of 10 yr. assessment --Roll #85 1979 Street Improvements 6th installment of 10 yr. assessment --Roll #99 1981 Curb/Gutter,Bit.Surface 6th installment of 10 yr. assessment --Roll #100 1981 Street Surfacing 6th installment of 10 yr. assessment --Roll #101 1981 Curb & Gutter 6th installment of 10 yr, assessment --Roll #102 1981 Curb & Gutter 6th installment of 10 yr. assessment --Rall #103 1981 Curb/Gutter/Gravel Surface 6th installment of 10 yr. assessment --Roll #104 1981 Bituminous Surfacing 6th installment of 10 yr. assessment --Roll #105 1981 Bituminous Surfacing 6th installment of 10 yr. assessment --Roll #106 1981 Bituminous Surfacing 6th installment of 10 yr. assessment --Roll #107 1981 Bituminous Surfacing 6th installment of 10 yr. assessment --Roll #109 1981 Grading 6th installment of 10 yr. assessment --Roll #111 1980 Curb & Gutter 6th installment of 10 yr. assessment --Roll #112 1980 Curb & Gutter 6th installment of 10 yr, assessment --Roll #113 1980 Curb & Gutter 6th installment of 10 yr. assessment --Roll #114 1980 Curb & Gutter 6th installment of 10 yr. assessment --Roll #115 1980 Curb & Gutter 6th installment of 10 yr. assessment --Roll #116 1980 Curb & Gutter 6th installment of 10 yr. assessment --Roll #117 1980 Curb & Gutter 6th installment of 10 yr. assessment --Roll #118 1980 Curb & Gutter 6th installment of 10 yr. assessment --Roll #123 1980 Curb/Gutter,Bit Surface 6th installment of 10 yr. assessment --Roll #124 1980 Curb & Gutter 5th installment of 10 yr. assessment --Roll #138 1982 Grading 5th installment of 10 yr. assessment --Roll #139 1982 Grading 5th installment of 10 yr, assessment --Roll #140 1982 Grading 5th installment of 10 yr. assessment --Roll #141 1982 Grading 5th installment of 10 yr. assessment --Roll #142 1982 Gravel Base 5th installment of 10 yr. assessment --Roll #143 1982 Gravel Base 5th installment of 10 yr. assessment --Roll #144 1982 Gravel Base 5th installment of 10 yr. assessment --Roll #145 1982 Gravel Base 5th installment of 10 yr. assessment --Roll #146 1982 Gravel Base 5th installment of 10 yr. assessment --Roll #149 1982 Bituminous Surfacing 5th installment of 10 yr. assessment --Roll #150 1982 Bituminous Surfacing 5th installment of 10 yr, assessment --Roll #151 1982 Driveway/Parking Surface 4th installment of 10 yr. assessment --Roll #158 1983 Grading & Appurtenances 4th installment of 10 yr. assessment --Roll #159 1983 Curb/Gutter/Base/Appur. 4th installment of 10 yr. assessment --Rall #160 1983 Curb/Gutter/Base/Appur. 4th installment of 10 yr. assessment --Roll #161 1983 Curb/Gutter/Base/Appur. 4th installment of 10 yr. assessment --Roll #162 1983 Curb/Gutter/Base/Appur. 4th installment of 10 yr. assessment --Roll #163 1983 Curb/Gutter/Base/Appur. 4th installment of 10 yr. assessment --Roll #164 1983 Grade/Surface/Curb/Gutter 4th installment of 10 yr. assessment --Roll #165 1983 Grade/Surface/Appur. 4th installment of 10 yr. assessment --Roll #166 1983 Grade/Surface/Curb/Gutter 4th installment of 10 yr. assessment --Roll #167 1983 Curb/Gutter/Bit.Surface 4th installment of 10 yr. assessment --Roll #168 1983 On Street Bit. Surface 4th installment of 10 yr. assessment --Roll #169 1983 Bit.Surface & Appur. • 3rd installment of 10 yr. assessment --Roll #178 83-06 Bituminous Surfacing 3rd installment of 10 yr. assessment --Roll #179 84-02 Curb/Gutter/Grade/Bit. 3rd installment of 10 yr. assessment --Roll #180 83-06 Bituminous Surfacing STREET IMPROVEMENTS CONT. 3rd installment of 10 yr. assessment --Roll #182 83-02 Curb/Gutter/Appur. • 3rd installment of 10 yr. assessment --Roll #183 84-01 Pt.I Grade/Bit.Surface 3rd installment of 10 yr, assessment --Roll #188 83-09 Grading & Gravel 3rd installment of 10 yr. assessment --Roll #189 83-09 Grade/Gravel/Curb/Gutter 3rd installment of 10 yr. assessment --Roll #191 84-03 Street Improvements 3rd installment of 10 yr, assessment --Roll #192 84-03 Street Improvements 3rd installment of 10 yr. assessment --Roll #193 84-01 Pt.II Street Improve. 3rd installment of 10 yr. assessment --Roll #194 Curb/Gutter/Bit.Surfacing 3rd installment of 10 yr. assessment --Roll #198 84-05 Street Improvements 2nd installment of 10 yr. assessment --Roll #200 1985 Street Improvements 2nd installment of 10 yr. assessment --Roll #201 1985 Curb/Gutter/Appur. 2nd installment of 10 yr. assessment --Roll #203 Street Improvements 2nd installment of 10 yr. assessment --Roll #205 1985 Bituminous Overlay 1st installment of 10 yr. assessment --Roll #205A Bituminous Surfacing 1st installment of 10 yr. assessment --Roll #211 Street Surf acing/Appur. 1st installment of 10 yr. assessment --Roll #212 Curb/Gutter/Grade/Gravel 1st installment of 10 yr. assessment --Roll #213 Curb/Gutter/Grade/Gravel 1st installment of 10 yr. assessment --Roll #214 Street Overlay 1st installment of 10 yr. assessment --Roll #215 Curb/Gutter/Grade/Gravel 1st installment of 10 yr. assessment --Roll #216 Grade/Surface/Appurtenances BE IT FURTHER RESOLVED: That the following embraces unpaid water, sewer & refuse bills and • weed cutting, tree removal and building removal bills: $ 91.31 James Reid(Lyndon Porth)-- water,sewer,refuse 206.74 Bernhardt Roepke(Kerry Schmidz)--water,sewer,refuse 146.15 Sishara Yousef (Keith Rademacher)--water,sewer,refuse 156.39 Raymond Wolter--water,sewer,refuse 2073.39 Midwest Trailer Court--water,sewer,refuse 97.10 Emily Zrust--water,sewer,refuse 375.00 Robert Davis --tree removal 41.89 Sandra Lipke--weed cutting 690.10 Leland Turner --building removal 355.25 Melvin Klockman--tree removal 41.89 Ole Olson --weed cutting Adopted by the City Council this 23rd day of September, 1986. Paul L. Ackland, Mayor ATTEST; •Gary D. Plotz, City Clerk RESOLUTION NO. 8396 • RESOLUTION APPROVING 1987 TAX LEVY, COLLECTIBLE IN 1987 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MCLEOD COUNTY, MINNESOTA: THAT the following sums of money be levied for the current year, col- lectible in 1987, upon the taxable property in said City of Hutchinson for the following purposes: General Fund - General Revenue $1,195,604.00 Certificate of Indebtedness 25,396.00 Library 64,700.00 Debt Service G.O. Bonds - Special Assessment 569,000.00 Debt Service G.O. Bonds - Fire Hall 116,100.00 G.O. Bonds - Library 91,800.00 G.O. Pool & Gymnasium 69,500.00 $22132,100.00 • • Provision has been made for payment of the City's share of Public Employee Retirement Association's contributions for the ensuing year. BE IT FURTHER RESOLVED: THAT there is a sufficient sum of monies in the Debt Service Funds of the City, together with the above Debt Service Fund tax levy, to pay principal and interest in 1987 on all outstanding bond issues, and the deferred annual tax levies previously certified to the County Auditor are hereby canceled, and replaced by above debt service tax levy. The City Clerk is hereby instructed to transmit a certified copy of this Resolution to the County Auditor of McLeod County, Minnesota as required by law. Adopted by the City Council this 23rd day of September, 1986. ATTEST: Gary D. Plotz, City Clerk H. Stearns, Mayor • RESOLUTION NO. 8397 RESOLUTION ADOPTING THE GENERAL FUND FOR FISCAL YEAR 1987 BE IT RESOLVED BY THE CITY OF HUTCHINSON: THAT, the Annual Budget of the City of Hutchinson for the fiscal year beginning January 1, 1987, which has been submitted by the City Administrator and modified and approved by the City Council is hereby adopted; the totals of said budget and the major divisions thereof being as follows: [el�i�:rifxff:i� REVENUES AVAILABLE CURRENT REVENUE Taxes $1,314,700.00 Licenses 16,950.00 Permits 54,300.00 Fees 12,600.00 • Inter—Governmental Revenue 1,087,494.00 Fines 29,600.00 Charges for Services 483,144.00 Collections for Other Agencies 500.00 Miscellaneous 159,800.00 Transfers from Other Funds 426,000.00 Total Available $3,585,088.00 REQUIREMENT Personal Services Supplies Other Services & Charges Miscellaneous Capital Outlay Principal and Interest Other Expenses Total Appropriations 0 $3,585,088.00 RESOLUTION NO. 8397 PAGE 2 BE IT FURTHER RESOLVED: THAT the Clerk -City Administrator be directed to cause the appropriate accounting entries to be made in the Books of the City. Adopted by the City Council this 23rd day of September, 1986. Paul L. Ackland Mayor ATTEST: • Gary D. Plotz • City Clerk CITY OF HUTCHINSON SPECIAL & GENERAL TAX LEVY 1986 & 1987 LEVY LIMIT SPECIAL LEVIES LIABILITYINSURANCE MATCHING FUNDS PROGRAMS TRANSIT REG LIBRARY LOGIS BONDED INDEBTNESS FIRE HALL LIBRARY RECREATION BLDG. S.A. BOND 1975 S.A. BOND 1976 S.A. BOND 1977 S.A. BOND 1978 S.A. BOND 1979 S.R. BOND 19BO S.A. BOND 1981 S.A. BOND 1982 S.A. BOND 1983 S.A. BOND 1984 • S.A. BOND 1985 S.A. BOND 1986 CERTIFICATES OF IN DEBTNESS FIRE TRUCK TRUCK FIRE RESCUE VAN POLICE FIRE RADIOS 815,700 846,400 25,396 25,396 10,000 35,396 25,396 ARMORY BONDS 1986 7,000 1987 ------------------------------------------------------ $ 930,281 $ 966,795 35,556 124,100 50,437 20,777 PENSIO 33,000 64,223 7,500 64,696 56,300 141,300 78,600 176,296 97,900 116,100 93,600 -30,058 ----------- 91,800 ---------------------- 55,200 69,500 $2,132,100 60,000 1986 1987 50,000 40,000 MILLS 50,000 MILLS 60,000 90,000 2.1 90,000 2 40,000 40,000 1.2 85,000 1.5 85,000 50,000 2.2 50,000 2.5 70,000 70,000 12.7 25,000 12.4 25,000 49,000 29.1 49,000 27.9 1,285,700 60,000 815,700 846,400 25,396 25,396 10,000 35,396 25,396 ARMORY BONDS 7,000 7,000 INCREASED INDUSTRIAL COMMER 35,556 63,814 UNFUNDED LIABILITY - PENSIO 6,500 7,500 SHADE TREE 19,917 18,520 1987 LEVY ADJUSTMENT -30,058 ----------- TOTAL LEVY ---------------------- $2,115,750 $2,132,100 1986 1986 1987 1987 ----------- MILLS MILLS LIBRARY 93,600 2.1 2 91,800 REC. BULDG. 55,200 1.2 1.5 69,500 FIRE HALL 97,900 2.2 2.5 116,100 SPECIAL ASSESS. 569,000 12.7 12.4 569,000 GENERAL FUND 1,300,050 29.1 27.9 1,285,700 • 46.3 2,132,100 TOTAL 2,115,750 ASSESSED VALUATION 44,684,315 ESTIMATED 46,025,000 CITY OF HUTCHINSON GENERAL FUND DETAIL OF REVENUE BY SOURCE SOURCE TAXES 0 GENERAL LEVY BOND & INTEREST LEVY DELIQUENT TAXES PENALTIES & INTEREST TOTAL TAXES LICENSES INTOXICATING BEVERAGES NON -INTOXICATING BEVERAGES CIGARETTE DOG BICYCLE OTHER LICENSES TOTAL LICENSES BUILDING PLUMBING OTHER PERMITS TOTAL PERMITS FEES FINANCIAL FEES PLANNING FEES FRANCHISE FEES TOTAL FEES INTERGOVERNMENTAL REVENUE LOCAL GOVERNMENT AID HOMESTEAD CREDIT ATTACHED MACHINERY AID RAILROAD REIMBURSEMENTS LAWCON GRANT TRANSPORTATION GRANT AIRPORT MAINTENANCE REIMBURSEMENT POLICE PENSION - AUTO TAX FIRE RELIEF - INSURANCE CONTRIBUTION MINN. STATE AID STREET MAINTENANCE BUILDING PERMIT REFUND STATE POLICE TRAINING FUND SENIOR CITIZEN CENTER GRANT TOTAL INTERGOVERMENTAL REVENUE FINES & FORFEITS --------------------------- COURT FINES PARKING FINES TOTAL FINES & FORFEITS 1984 1985 ACTUAL ACTUAL PROPOSED 1986 7 ADOPTED AT $ 826,347 S 841,272 $ 1,300,050 $ 1,285,700 54,021 53,899 2,700 2,700 23,744 9,832 20,000 20,000 2,555 7,041 2,000 9,000 906,667 912,044 1,322,050 1,314,700 13,300 11,566 13,300 13,300 2,744 4,047 2,700 2,700 566 546 600 600 100 56 100 50 0 0 55,000 79,200 361 335 350 300 17,091 16,552 17,050 16,950 86,891 88,663 45,000 46,000 4,610 5,365 3,500 4,500 1,884 1,806 1,B00 14 93,385 95,834 50,300 54, 0 2,000 6,750 16,000 4,000 1,617 701 1,000 600 14,430 6,871 14,000 8,000 18,047 14,322 31,000 12,600 725,690 768,719 861,002 910,894 3316,246 309,108 4,606 37,253 61,535 57,069 41,372 55,000 79,200 5,000 5,O00 5,000 5,000 37,252 39,129 36,800 42,000 23,124 25,0/4 2:,500 29,000 12,590 14,235 12,800 14,500 0 4,623 4,600 2,240 2,282 2,200 2,300 1,800 1,216,284 1,275,683 996,302 1,0870 27,541 24,819 25,000 27,000 2,697 2,600 27,541 27,516 25,000 /f 29,600 CITY OF HUTCHINSON GENERAL FUND DETAIL OF REVENUE BY SOURCE PROPOSED 1964 1985 1986 1987 • SOURCE ACTUAL ACTUAL ADOPTED BUDGET CHARGES FOR SERVICES --------------------------- CEMETERY 24,265 25,307 24,000 26,000 DEPUTY REGISTRAR 63,336 73,644 70,000 76,000 RECREATION FEES 65,B45 62,678 94,440 93,241 RECREATION BLDG -CONCESSION 26,000 24,000 RECREATION BLDG -RENT 18,120 20,960 PARK CONCESSION REVENUE-ROBERTS 14,424 15,284 17,000 19,297 PROJECT ADMINISTRATION FEES 60,000 30,048 40,000 40,000 ENGINEERING FEES 132,591 112,165 70,000 70,000 ASSESSMENT SEARCH FEES 668 700 ALARM FEES 3,175 3,200 CIVIC ARENA 70,765 67,409 82,205 82,121 CAMPGROUNDS 4,076 3,668 5,500 5,000 TRANSIT COLLECTIONS 13,004 12,796 13,000 15,625 JEFFERSON TICKET SALES 1,829 74 OTHER 7,910 -3,076 5,000 7,000 TOTAL CHARGES FOR SERVICES 458,045 403,840 465,265 483,144 COLLECTIONS FOR OTHER AGENCIES ------------------------------------ BUILDING PERMIT SURCHARGE 245 2,783 200 500 0SCELLANEOUS ------------------ INTEREST EARNINGS 55,205 39,269 37,000 38,000 RENTS - MISC 1,328 1,000 1,200 RENTS - BUILDINGS 8,975 15,395 7,000 9,000 RENTS - HANGARS 8,062 8,770 8,300 10,800 GAS SALES 32,063 27,107 38,500 30,000 SENIOR CTR. RENTS 2,903 5,561 5,000 5,300 SENIOR CTR. FUND RAISER 20,141 24,679 26,500 25,000 PARK. FEES 1,090 1,020 1,000 1,000 FORESTRY SALES 2,484 2,180 2,500 2,500 REFUNDS & REIMBURSEMENTS 3,630 9,337 3,000 6,000 WATER/SEWER REMIBURSEMENT 19,966 22,150 19,000 22,000 FIRE DEPARTMENT REIMBURSEMENT 14,545 CONTIBUTIONS & DONATIONS 3,010 2,500 3,000 3,000 OTHER REVENUES 4,663 5,991 5,000 6,000 TOTAL MISCELLANEOUS 165,120 178,504 156,800 159,800 TRANSFERS FROM OTHER FUNDS --------------------------- LIQUOR STORE 110,000 110,000 110,000 110,000 UTILITIES COMMISSION 250,000 300,000 300,000 300,000 FIRE DEPARTMENT - COUNTRY ACCOUNT 13,531 14,500 14,000 16,000 TOTAL TRANSFER 373,531 424,500 424,000 426,000 0NERAL S 3,277,956 $ 3,351,578 i 3,487,967 $ 3,585,088 FUND TOTAL CITY OF HUTCHINSON GENERAL FUND SUMMARY OF EXPEDITURES BY DEPARTMENT • • 1984 1985 1986 19B7 ACTUAL ACTUAL BUDGET BUDGET MAYOR & CITY COUNCIL $ 28,739 $ 28,925 f 27,549 31,467 CITY ADMINISTRATOR/CITY CLERK 113,517 125,200 129,804 131,196 ELECTIONS 5,569 2,193 4,460 4,850 FINANCE 166,264 192,260 188,032 194,810 MOTOR VEHICLE 60,264 64,978 66,884 64,654 ASSESSING 18,40B 19,672 19,600 19,700 CITY ATTORNEY 31,707 30,567 32,654 32,807 PLANNING & ZONING 2,966 29,814 16,475 11,375 LIBRARY 53,638 66,763 64,223 64,696 SENIOR CITIZEN CENTER 42,344 49,295 52,191 53,399 POLICE DEPARTMENT 660,664 723,147 725,058 727,833 • FIRE DEPARTMENT 72,900 129,850 82,940 91,520 COMMUNITY SERVICE OFFICIER 31,199 31,734 36,736 36,944 CIVIL DEFENSE 403 444 850 825 BUILDING INSPECTOR 48,226 74,022 77,146 79,597 SAFETY COUNCIL 150 150 150 150 FIRE MARSHAL 36,977 38,332 42,630 40,204 ENGINEERING 156,738 174,246 173,056 189,200 • • CITY OF HUTCHINSON GENERAL FUND SUMMARY OF EXPEDITURES BY DEPARTMENT 1984 1905 1986 1987 ------------------------------------------------------------------------------------------- ACTUAL ACTUAL BUDGET BUDGET STREETS & ALLEYS f 362,576 E 343,201 $ 359,065 354,302 MAINTENANCE ACCOUNTS 87,635 69,654 67,150 70,700 CEMETERY 35,770 39,690 41,797 43,205 CITY HALL 47,543 35,851 40,537 39,642 PARKS & RECREATION ADMINISTRATION 63,282 67,726 74,616 85,975 RECREATION DEPARTMENT 91,858 102,65B 121,017 127,129 CIVIC ARENA 137,002 118,504 106,996 113,058 PARK DEPARTMENT 364,664 355,852 354,245 357,844 RECREATION BUILDING 7,937 51,457 66,002 *PORT 42,602 45,612 60,650 50,572 TRANSIT 69,219 74,362 82,611 120,486 COMMUNITY DEVELOPMENT 16,826 25,415 33,700 33,150 LAWCDN 136,990 92,916 0 DEBT SERVICE 82,174 45,946 62,296 50,396 UNALLOCATED 63,144 185,791 290,309 297,400 FUND TOTAL ---------------------------------------------------- $ 3,153,960 $ 3,392.707 3 3,486,084 3,585,088 TRANSFER RECREATION BUILDING $ 100,000 nf1�c P� • 11 INITIATIVE PETITION Proposing an ordinance to permit the City of Hutchinson to issue permits to hotels, restaurants or clubs which have facilities for serving not less than 30 guests at one time to serve intoxicating liquors between the hours of 12 o'clock noon and 12 o'clock midnight in conjunction with the serving of food, a copy of which ordinance is hereto attached. This ordinance is sponsored by the following committee of electors: NAME ADDRESS ssy Add,�t 5. csg sT"AArfS,ly The undersigned electors, understanding the terms and the nature of the ordinance hereto attached, petition the Council for its adoption, or in lieu thereof, for its submission to the electors for their approval. RAKE ADDRESS AFFIDAVIT OF CIRCULATOR State of Minnesota County of McLeod Before me, the undersigned notary, personally came and appeared who, being sworn, deposed and said that: He is, and while solicitating signatures for the above petition was, a qualified and registered elector of the City of Hutchinson; that he circulated the above section of the initiative petition and solicited the signatures to this section; that all of the signatures to the attached section were made. in his presence; that to the best of his knowledge and belief, each signature is the genuine signature of the person whose name it purports to be; that the signers are qualified and registered electors of the City of Hutchinson, whose residence addresses have been correctly. given. Subscribed and sworn to before me this day of September, 1986. PROPOSED ORDINANCE "The provisions of Minnesota Statutes 340.14 Subd. 5 authorizing issuance of special licenses permitting hotels, restaurants or clubs as defined by MSA 340.07 having facilities for serving not less than 30 guests at one time to serve intoxicating liquors between the hours of 12 o'clock noon and 12 o'clock midnight on Sundays in conjunction with the serving of food and the attendant regulatory provisions of Minnesota Statutes 340.14 Subd. 5 are hereby adopted by reference and made a part of this ordinance as if fully set out herein." I, Larry Bethke , a member of the committee of electors for the initiation of the above PROPOSED ORDINANCE, hereby verify and certify that it is a true and correct copy of the PROPOSED ORDINANCE to be circulated under the provisions of the Hutchinson City Charter, Sections 5.01 - 5.09. Subscribed and sworn to before me this of September, 1986. day ir-;\ MARILYN J. SWANSON �y� NOTARY PUBIC-MWNWWA MEEKER COUNTY . • t ty Commiuion E%pim Nov. 2L,1W 0 • 0 0 PROPOSED ORDINANCE "The provisions of Minnesota Statutes 340.14 Subd. 5 authorizing issuance of special licenses permitting hotels, restaurants or clubs as defined by MSA 340.07 having facilities for serving not less than 30 guests at one time to serve intoxicating liquors between the hours of 12 o'clock noon and 12 o'clock midnight on Sundays in conjunction with the serving of food and the attendant regulatory provisions of Minnesota Statutes 340.14 Subd. 5 are hereby adopted by reference and made a part of this ordinance as if fully set out herein." 1, Gary D. Plotz City Administrator for the City of Hutchinson, hereby certify and verify that the above PROPOSED ORDINANCE is a true and correct copy of the PROPOSED ORDINANCE submitted to the City Clerk by the committee of electors and now on file at the City Hall, City of Hutchinson, Minnesota. • Subscribed and sworn to before me thisdaey of September, 19-. t MARILYN J. SWANSON -r u t NOTARY PUBLIC - MINNESOTA MEEKER COUNTY my Commission Expires Nov. 28. IM 0 • } TO: BUILDING COMMITTEE MEMBERS FROM: DICK BURGART, CHAIRMAN DATE: SEPTEMBER 17, 1986 RE: PRESENTATION TO CITY COUNCIL As of our last meeting, the decision had been made to make a formal informational presentation to the entire City Council. The purpose of the presentation would be to bring them up to speed on the status of the project. An informal decision was also made to attend the council meeting on September,23 to make the presentation. Since our last meeting, and after discussions with Vergil Florhaug of CAM, and several of the committee members, I have requested Gary Plotz to put us on the agenda for the meeting of October 14. . The concensus of opinion was that I should make the basic presentation, on behalf of the Committee, and that CAM and Thorbeck & Lambert would be at the meeting to answer any technical questions. El The three week delay in the presentation really does not affect anything since we have decided to wait until spring for the bidding. Unless f1t something new comes up, there will not be a need to meet until after the 14th of October. a� I l �y6i 891�7>>2 ry� � ja'4� � 'SEP 1986 M vW 0 Hutchinson (City Council: September, 9,1986 We, the undersigned, request the city council to authorize the installation of a street light on the curve of Bradford Street in Oak Park, 2nd addition„ There is a fire hydrant located here but no light near it and lack of light also makes this a rather dangerous curve. A 9- • Sept 1st 1986 City of Hutchinson 37 Washibngton Ave West Hutchinson, MN 55.150 Enclosed is payment as billed. I am disgusted for several reasons: 1. We were on vacation from 8/9 through 8/25 and your bill did NOT reach us before departure. Must we schedule trips out of town only after your bill arrives? We have been customers for over 9 years without incurring any penalties that I can recall; do you give any consideration to credit history with your institution? Obviously not much. 3. A 12 day grace period is comparatively short compared to most commercial institutions, credit cards, etc. Is there something unique (other than monolopy status) about your business that makes you think you are entitled to such a strict policy? If you are practicing as you preach, than everyone employed or officially connected with your institution should be paying all their bills in a similar manner, including those from my office. Don't I wish!!!! • 4. A 5% penalty for 12 days extrapolates to about 150% per year interest, over ten times the legal limit for interest charges in Minnesota. Perhaps other companies should incorporate your concept of calling interest "penalty", especially some of your suppliers. Obviously, the amount of penalty is not significant, and 1 have paid it. However, the policies leading to these charges are unreasonable and deserving of reviewal. I await your response. cc:Mayor Paul Acklund 1 LJ Dissatisfied, William J. O'Brien MD 841 Second Ave SW RESOLUTION NO. 8386 TRANSFERRING $20,000 FROM LIQUOR STORE TO GENERAL FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $20,000.00 is hereby transferred by the Liquor Store to the General Fund. Adopted by the City Council this 23rd day of September, 1986. • ATTEST: Gary D. Plotz City Clerk C, J L. Ackland Mayor 7—d" • RESOLUTION NO. 8387 RESOLUTION AUTHORIZING RELEASE OF SECURITIES TO FIRST NATIONAL BANK OF HUTCHINSON, MINNESOTA WHEREAS, First National Bank of Hutchinson, a duly designated deposi- tory of the City, has requested the release of the following securities: PLEDGE DESCRIPTION MATURITY AMOUNT 6475 U.S. Treasury Notes 09-30-86 $400,000.00 which have heretofore been pledged as collateral security for the acount of the City with such depository. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the City Treasurer is hereby authorized to release and return to said depository the securities requested by the First National Bank of Hutch- inson, Minnesota. Adopted by the City Council this 23rd day of September, 1986. ATTEST: Gary D. Plotz City Clerk • Paul L. Ackland Mayor 74 • ORDINANCE NO. 23/86 PUBLICATION NO. AN ORDINANCE AMENDING SECTION 635:10 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED WEED ELIMINATION THE CITY OF HUTCHINSON DOES ORDAIN: SECTION 1. Section 635:10, Subd 2 of the 1974 Ordinance Code of the City of Hutchinson, entitled Weed Eliminations is hereby amended to read as follows: Subd. 2. When the owner and occupant permit a week nuisance to exist in violation of this Ordinance and complaint thereon is made, the weed inspector shall serve notice upon the owner of the property if he resides in this municipality and can be found, or upon the occupant in other cases, by registered mail or by personal service, ordering such owner or occupant to have such weeds cut and removed within five (5) days after receipt of the notice and also stating that in • case of noncompliance such work will be done by the municipality at the expense of the owner and that if unpaid, the charge for such work will be made a special assessment against the property concerned. When no owner, occupant or agent of the owner or occupant can be found, the provision for notice shall not apply. This notice will apply for the entire growing season and will be the only notice the property owner will receive. If at any time during the entire growing season said grasses or weeds are at a height greater than eight (8) inchest the municipality will have the authority to have such weeds cut and removed. SECTION 2. This Ordinance shall take effect after its passage and publication. Adopted by the Hutchinson City Council this day of , 1986. CITY OF HUTCHINSON BY: Paul Ackland, Mayor ATTEST: • Gary D. Plotz, City Clerk 7 0 • (612) 587.5151 CITY OF HUTCHINSON �/��37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 September 18, 1986 Mr. Ford A. Rolfe, Sr. 844 2nd Avenue Southwest Hutchinson, MN 55350 RE: Clean-up of 3rd Avenue Property Dear Mr. Rolfe: /1y• * •41 ti grP 1986 o j�,CEIVF� On August 13, 1986 I contacted you by letter concerning clean-up of property owned by you on 3rd Avenue in the City of Hutchinson. I am enclosing a copy of that letter for your files. I enclosed copies of photographs taken on August 12, 1986 to verify the condition of your property. I requested that you bring your property into compliance with Hutchinson City Ordinances 1040 and 1025:10 and that you contact me when clean-up work was completed so that we could have the property viewed and report back to the Council on its condition. Since the time of my letter, more than one month has passed and no apparent effort has been made to improve the condition of your property. I have therefore, requested that the Hutchinson Police Department issue a citation for violation of the appropriate ordinances. You are also apparently storing numerous automobile bodies on your property. You have indicated that you are in the business of restoring antique or classic automobiles and that such a land use is permitted by the Hutchinson Zoning Regulations. That property is located in an I -C-1 District. Such a district requires all uses to be done by Conditional Use Permit. To the best of my knowledge no Conditional Use Permit has been issued to you authorizing an automobile repair or service establishment. I hereby request that an application for a Conditional Use Permit be made to the Hutchinson Planning Commission so that your continued use of the property in the manner in which you . have been using it may be considered. Mr. Fred A. Rolfe, Sr. Page 2 September 18, 1986 In my letter of August 13, 1986 I referred to Minnesota Statutes Section 168.10, Subdivision 1E. That section requires you to screen your automobiles from ordinary public view by means of a fences shrubbery, rapidly growing trees or other appropriate means. Notice was given in the August 13th letter, that compliance should be made within 20 days after the date of that letter. As of this time you are not in compliance with that section of State statute and I have been authorized to notify you that the City of Hutchinson hereby orders the vehicles removed from the outdoor storage area in accordance with the provisions of that section. If you have any questions concerning this matter, please feel free to contact me directly or to state your position at the Hutchinson City Council meeting scheduled for Tuesday, September 23, 1986. Sincerely yours, . CITY OF HUTCHINSON By/ James H. Schaefer Hutchinson City Attorney JHS:nb Enclosure cc: Gary Plots • 0 • (812) 587-5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 August 13, 1986 Mr. Ford A. Rolfe, Sr. 844 2nd Avenue SW Hutchinson, MN 55350 RE: Clean-up of Third Avenue Property Dear Mr. Rolfe: SEP 1986 RECEIVED On August 12, 1986 the Hutchinson City Council considered the status of your property located on Third Avenue in the City of Hutchinson. They were particularly concerned that the condition of the property may violate several Municipal Ordinances, specifically: 1 The accumulation of bushes, branches, lumber, wood and other materials may constitute a violation of Hutchinson City Ordinance 1040:00 which prohibits the accumulation of "fill, rubbish, refuse, and waster materials or other materials and substances which are or are likely to constitute a fire hazard or a place,in which rats or other vermin may be harbored." 2 That the accumulation and storage of barrels, washing machines, storage tanks and other material may constitute a violation of Hutchinson City Ordinance 1025:10 Subdivision 4, which prohibits " the un - housed storage of pipe, lumber, forms, machinery, old unlicensed wrecked or junked cafs or car bodies other than occupational materials." Prior to the August 12th Council !Meeting, City Police Chief Dean O'Borsky discussed this matter with you and you indicated that you would begin clean-up work on this property. I am enclosing Xeroxed copies of photographs taken of the area on the day of August 12, 1986. The Council does not believe that the current condition of the property constitutes compliance with the terms of the ordinance not does it feel that the current condition of the property exhibits satisfactory progress Ford A. Rolfe, Sr. . age 2 igust 13, 1986 towards the alleviation of the condition under discussion. This may be because you have not had an opportunity to complete your clean-up work. If this is the case please contact me when clean-up work is complete so that we may have the property view and report back to the Council on its condition. You will note that the photographs enclosed show storage of numerous automobile bodies. You indicated that you are in the business of restoring antique or classic automobiles and that such a land use is permitted by the Hutchinson Zoning Regulations. This property is located in an I -C-1 District. Such a district requires all uses to be done by Conditional Use Permit. To the best of my knowledge no Conditional Use Permit has been issued to you, authorizing an automobile repair or service establishment. I would suggest that application for a Conditional Use Permit be made if you continue to desire to utilize the property for the stated purpose of repair and reconditioning of automobiles. I would refer you to the provisions of Minnesota Statutes • Section 168.10, Subdivision IE. This section deals in general with antique automobiles and the particular subdivisions states that "pioneerf classic, collector vehicles, or street rods, licensed or unlicensed, operable or inoperable, may be stored in compliance with the local government zoning and ordinances on owners property, provided that the vehicles and any outdoor storage areas they may require are maintained in such a manner that they do not constitute a health or environmental hazard and are screened from ordinary public view by means of a fence,' shrubbery, rapidly growing trees or other appropriate means. The appropriate local agency or authority may inform an owner of his failure to comply with these requirements, and may order the vehicles removed from the outdoor storage area if the owner fails to comply with these requirements within 20 days after the warning." Even if the repair and restoration of classic automobiles is an authorized conditional use for your zoning area it is the cities position that Minnesota Statutes 168.10, Subdivision le requires that the storage of the automobiles which you possess be screened from ordinary public view through the use of fence, shrubbery, rapidly growing trees or other appropriate means. This is to inform you that you have apparently failed to comply with these requirements and that the city may order the vehicles removed from the outdoor storage area if compliance is not • made within 20 days after the date of receipt of this document. . Mr. Ford A. Rolfe, Sr. Page 3 August 13, 1986 I would suggest that you discuss this matter with the Hutchinson City Council at the next Council Meeting in order to inform them of any steps which you plan to take in order to bring your property into compliance with MSA 168.10, Subd.lE. If you have any questions concerning this matter, please feel free to contact me directly. Sincerely yours, James H. Schaefer Hutchinson City Attorney JHS:nb Enclosure • • 0 T4ke,. � • X2.46 Charles Bailly & Company Certified Public Accountants Paskdate Four, Suite 360 Offices in Minnemta, 5353 Gambie Drive Montana, North Dakota Mmneapotis, Mimtemta 55416 and South Dakota Telephone (612) 51&0401 Amociates in principal citles of United Status, Canada, Merica, Europe. and Asia c September 16, 1986 o SEP 1986 c RECEIVED RECEIVED BY Mr. Gary Plotz `9 City Administrator City of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 Dear Gary: We are writing in response to your letter dated September 10, 1986, in which you requested that Charles Bailly & Company clarify the scope of the services which we will perform in reviewing the cash policies of the various City departments. We will also clarify our fees for such services. We anticipate our procedures will include, but will not be limited to, obtaining a complete listing of each of the locations where City money is handled and reviewing by location the current cash policies which are in place. We will look specifically at procedural and physical controls over these monies and will note weaknesses and/or lack of such accounting controls. Upon our complete understanding of the accounting procedures. and controls currently in place over cash at each of the locations, we will review and discuss our proposed suggestions for improvements and implementation of new internal accounting control procedures with Ken Merrill, City Finance Director, and will issue a report summarizing our findings and our recommendations. our total fees for this work should range from $2,500 to $3,000. This fee estimate includes the fees of $750 to $1,000 for the procedures, which we are presently performing on the Hutchinson Police Department Cash Funds. Please accept this letter as an addendum to our engagement letter dated September 2, 1986 regarding our Police Cash Fund review. our estimated hours to complete the engagement are as follows: ` Police Cash Fund review 25-30 hours All other departments cash review 50-60 hours You also requested a definite date: on which you may expect our report on the Police Department Cash Funds. Based on our best estimate, we anticipate to have this report completed by September 29, 1986. We will be pleased to discuss this letter with you at any time. Thank you. Sincerely, CHARLES BAILLY & COMPANY Floyd J. Lehne, CPA FJL/bh LA 0 0 • Donohue September 17, 1986 City of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 Attn: Mr. Gary Plotz City Administrator Re: City of Hutchinson, Minnesota Wastewater Treatment Facilities Step III Engineering Agreement Dear Gary: SEP 1986 RECEIVED N During the special council meeting on Wednesday, September 3, 1986, the City Council was looking for areas in which the city staff could be used during the Step III construction phase of the wastewater treatment facility, pump station, sanitary sewer and forcemain project. In order to accommodate their wishes I have reviewed the proposed engineering agreement and have been able to break apart the costs associated with some of the major components of the project. In the attached table I have detailed 3 options that the City Council may want to consider. Option 1 This option is the agreement as originally presented wherein Donohue and Associates provides all construction inspection, survey and construction engineering for both the wastewater treatment facility, pump station, sanitary sewer and forcemain. Option 2 This option breaks out the costs as they relate to the work at the wastewater treatment facility site and pump station from the sanitary sewer and forcemain work. If the City Council elected to choose this option and do the survey on the off-site facilities, the work contracted to Donohue & Associates would be listed under "A". Option 3 This option, reduces the facility by reducing the complete the job. In the anticipated allowing the however, we would reduce the contractor from April Donohue & Associates, Inc. 7200 Hemlock Lane North, Suite 200 Maple Grove, Minnesota 55369 Engineers & Architects 612-425-2181 cost of the wastewater treatment number of months the contractor has to original proposed agreement we had contractor 22 months. In option 3, that time to 17 months. This would give 1, 1987, (anticipated starting date), )onohue Gary Plotz Member 17, 1986 3e 2 to September 1, 1988, (the final completion date). This would also allow July 1, 1988 to be a substantial completion interim date. In doing this, we save 5 months of inspector and resident engineering time on the project. As you can see, this still does not change the anticipated time or cost for the sanitary sewer and forcemain portion of the project. It must be pointed out that the contractor may have to increase the number of men working on the project and/or have increased overtime work which would increase his costs on the contract to get it finished in this short time period. s It is important to note that the timing of construction start is critical. Any slippage of the construction start date will delay the final completion date by up to six months due to the seasons. The City Council could elect to do some of the work on the sanitary sewer and forcemain portion of the contract themselves, leaving only the wastewater treatment facility site and the rehabilitation of the existing lift station in the agreement to Donohue & Associates. As you can see, we are willing to • negotiate the scope of the project, thus saving the City expenses on these activities. The fixed fee for the project has also been reduced from the amount allowed by the funding agency. A total fixed fee of $175,765 was allowable, however, Donohue & Associates unilaterally reduced that to $143,095 in the original package to better reflect industry standards. If you have any further questions, please contact the writer. Very truly yours, DONOHUE & ASSOCIA1TES, INC. '00e7 James R. Miller Construction Services Manager JRM/sm Enclosure trans.letters 0 s Option 1 Option 2 A. Donohue covers A. WWTF, Pump Station Sanitary Service and Force Main $1,216,000 Donohue covers WWTF and Pump Station and the inspection of the forcemain and sanitary sewer @ $1,185,000 B. City Provides Survey for sanitary sewer and force main Option 3 A. Donohue covers WWTF and Pump Station and inspection of the forcemain & sanitary sewer, with - reduce _.. me ache u e ori' for consEruct 59,300 ($125,700 deleted from Donohue Option 2) B. City Provides Survey for sanitary sewer and force main ($31,000* deleted from Donohue Option 1 Contract for survey) E ($31,000 deleted from Donohue Option 1 Contract for survey) 0 LI • Minnesota Pollution Control Agency NVU24 September 12, 1986 Mr. Kenneth Merrill Finance Director City of Hutchinson City Hall, 37 Washington Avenue West Hutchinson, Minnesota 55350 Dear Mr. Merrill: This letter is in response to your recent telephone calls requesting information regarding Step 3 engineering costs for other wastewater treatment construction grants projects. The following chart summarizes information that was collected a number of years ago. All of the projects listed below are either under construction currently or have completed construction. Grantee Northfield Willmar Hastings Brainerd MWCC-West Secondary Bemidji Rochester Fergus Falls Albert Lea MWCC-Additional Secondary Owatonna Estimated Eligible Engineering Costs (Step 3) 247,753 260,900 312,598 (A/E, only) 557,654 141,174(A/E, Only) 1,107,097 2,062,573 808,302 932,500 842,986(A/E, Only) 1,687,030 Eligible Construction Costs (Estimated or As—Bid) 6,285,695 3.y 8,733,129 9.t 7,141,430 Y•Y 8,576,367 b • 5 2,269,170 6 12,528,509 3 54,236,996 $ 8,904,870 33,030,667 18,040,921 4.I 15,033,701 11. 2- Phone:(6121296-7195 1935 West County Road B2, Roseville, Minnesota 55113-2785 Regional Offices • Duluth/Brainerd/Detroit Lakes/Marshall/Rochester Equal Opportunity Employer Mr. Kenneth Merrill Page Two If you have any questions regarding this information or if you wish to meet regarding the proposed Step 3 engineering contract, please contact me at (612) 296-7195. Sincerely, I„"a.I.- U� Rw Linda D. Prail Project Manager Municipal Wastewater Treatment Section Division of Water Quality LDP:tmg cc: Donald Roecker, Donohue and Associates, Inc. • 0 1. 0 MEMORANDUM TO: Mayor and City Council FROM: Gary D. Plotz, City Administrator SUBJECT: Negotiations On Proposed Engineering Contract This report is based on telephone contacts with MPCA, Don Roecker, Mike Hoff and Jim Miller, respectively. The contact person in charge of MPCA Phase III engineering fee review is Linda Prail. I reached her at 1-296-7195. She seemed to be very open in answering questions and reported the following: • WAYS TO MEASURE ENGINEERING FEES Linda Prail stated the most common way the agency and others evaluate engineer- ing fees is to look at the following variables: 1. Cost of Phase III engineering fees as a percentage (%) of the estimated construction cost. 2. Amount of the fixed profit in relation to a maximum formula. 3. Comparison of the multiplier used in determining the overhead expense. 4. Number of estimated manpower hours for the workscope of the project. 5. Unusual engineering problems that may reflect in a substantially different cost (example: Owatonna treatment plant - RCM). Regarding No. 1, cost of engineering as a percentage of estimated construction costs, we discussed the cost of this project at $14 million and the engineering fees being a proposed $1,216,000, or approximately 9.8%. She indicated she would be sending a letter indicating how this percentage compared with some other projects. Regarding Wo. 2, amount of the fixed fee (also known as fixed profit), she in- dicated that if proposed fee was changed, the fixed fee may be the best area to negotiate (assuming work hours and scope of contract is not being changed). She stated that the fixed fee is generally in the 13-15% range, and in our case the proposed fee of Donohue was under 15%, therefore within guidelines. �,di On Monday; September 15, I discussed the fixed fee with Don Roecker and Jim Mil- ler of Donohue. Don Roecker reported that the MPCA has a maximum of $175,765 for our project and Donohue has already proposed a fee of $143,000. . MAXIMUM FEE - $175,765 Total Engineering Contract Less Fixed Profit/Fee Net Blueprints & Misc. Indirect Costs (Approx. 1.6% X $366,107) Direct Costs (Labor) Total Maximum Fee PROPOSED FEE $1,216,000 143,000 1,072,907 @ 6% = $ 64,374 118,940 @ 3% = 3,568 587,859 @ 9% = 52,907 366,107 @ 15% = 54,916 Proposal under Maximum Profit Allowed $175,765 $143,000 $ 32,765 The 6%, 3%, 9% and 15% have been confirmed with me by Linda Prail on Regarding No. 3, the multiplier used to determine indirect cost (overhead) also • shown above, this number is audited by the government based on prior projects the firm has been involved in. Linda Prail stated that in her experience the multiplier has ranged from 1.4 to 2.0. The number 1.6 is the number she com- monly sees as an actual audit number. I was able to reference this 1.6 Donohue number to the number utilized at RCM when I discussed the current status of the copper study with Chuck Barger. Chuck told me that the multiplier he has seen for RCM treatment plants is ap- proximately 1.6 also. Regarding No. 4, manhours, the agency has not reviewed the engineering agreement in "detail" and will not analyze individual costs and manpower requirements un- til sometime after the formal application is made for Phase III November 24. The agency thereafter .takes 90 days to review in detail both the engineering agreement and application. Therefore, under state law they are not required to respond until about February 24. Regarding No. 5, unusual problems, Linda Prail indicated she was not aware of any unusual problems in comparison to the Owatonna treatment project. The Owa- tonna project is built on or near a hazardous waste dump site. I briefly touched base with Chuck Barger of RCM, and he indicated that Braun En- gineering handled the hazardous waste testing and that was a relatively small portion of the $1,600,000 in fees. No other engineering firm was involved. I questioned Linda Prail what inflation may have done since the engineering con- tract of Bemidji was entered into in 1983. Linda stated she has seen fees, in 2 general; increase since 1983 as has other items; however, she was unable to pro- vide an exact reading. 40 Lastly, she asked me if we were thinking of switching firms. Inasmuch as we have no contract, she informed me that it may eventually delay the project. Specifically, we will be subject to an advertising and procurement procedure if we change engin�ng firms that may place us in a different funding cycle. She indicated the route of negotiations with the existing Phase II firm may be a much better alternative because of the possibility of fines by July 1, 1988. CONCLUSION The two ways to reduce the total fees appear to be: 1. Reduce the scope of the engineering project, namely being the manpower hours or 2. Reduce the fixed fee. The fixed fee is a combination of factors shown in the budget above. (This includes profit margins in di- rect, indirect and misc. costs.) We have already requested Donohue to take a second look at manhours in relation to availability of City employees. Donohue, specifically Don Roecker, indicated he would like to hear what number the Council is offering, rather than another fixed fee number from their firm. Therefore, basically we need to place this on the agenda to determine what fixed • fee/profit number is palatable to the Council. Lastly, I have included the correspondence of September 11, 1986 from Donald Roecker of Donohue and a memorandum of September 12, 1986 from Marlow Priebe. Attachment /ms cc: Linda Prail, MPCA Marlow V. Priebe Ralph Neumann Randy DeVries Kenneth B. Merrill Atty. James Schaefer • 3 (6'2; 587-5151 • ` CITY OF HUTCHINSON p�rG'��NA'✓F^dU-WEST - _ ✓!rN�' X53:,-, M E M O DATE: September 17, 1986 TO: Mayor and City Council FROM: Director of Engineering RE: Storm Drainage South Side Maplewood Academy The storm drainage study is in three sections. If improvements are to be made in the area of the pipe on Glen Street, it should be sized to accomodate the future re-route of County Tile No. 31. This cost is shown in Section A. The cost for the construction of lines, catch basins and berms to and on the • Academy Property is shown in Sections B and C. If a project is approved, I recommend that it be for Section A and Section C. The cost for Section B would be used for assessment purposes only. The costs are as follows: SECTION A:- Glen Street from Tile Line to 5th Avenue UNIT PRICE TOTAL 2 Storm Sewer Manholes 0'-6' Deep $ 650.00 $ 1,300.00 24' Extra Depth in Manhole 75.00 1,800.00 250' - 27" R.C.P. 18'-20' Deep 58.00 14,500.00 250' Street Restoration 20.00 5,000.00 -- TOTAL SECTION A----------------------------------- $22,600.00 SECTION B: Glen Street to 5th Avenue UNIT PRICE TOTAL 2 Storm Sewer Manholes 0'-6' Deet $ 650.00 $ 1,300.00 6' Extra Depth in 'lanhole 75.00 450.00 250' - 18" R.C.P. 0'-8' Deep 20.50 5,125.00 • 250' Street Restoration 15.00 3,750.00 TOTAL SECTION B------------------------------------- $10,625.00 L47*� Marlow v. Priebe Director of Engineering MVP/pv - enc. _ cc: Area Resident$ Mayor and City Council Drainage -South Side Maplewood Academy Storm September 17, 1986 _ Page 2 Glen street 1,_11 Avenue North and East SECT_ Z� - UNIT P�� TOTAL $ 400.00 $ 800.00 2 - 27" Catch Basin/Beehive Grate 650.00 650.00 1 Manhole/Beehive Grate 20.50 6,150.00 300' - 18" R.C.P. 0'-8' Deep 18.50 - 5,550.00 300' - 15" R.C.P. 0'-B' Deep 10.50 3,150.00 300' Rock 0.80. 480.00 600' Filter 10.50 1,050.00 100' - 12" R.C.P. 0'-8' Deep 3.00 2,100.00 700 C.Y. Common Excavation placed 7.00 14,_ 0 00.00 _ 2000 C.Y. Fill Furnished -------------- $33,930.00 -- TOTAL SECTION .0 ------ ----- �--- showing the Proposed layout. Enclosed is a map L47*� Marlow v. Priebe Director of Engineering MVP/pv - enc. _ cc: Area Resident$ • MAILING LIST MEMO STORM DRAINAGE - SOUTH SIDE MAPLEWOOD ACADEMY SEPTEMBER 17, 1986 Roger Ortloff, 27 -5th Avenue N.W., Hutchinson, MN 55350 Jonas & Marie Dumpys, 33 -5th Avenue N.W., Hutchinson, MN 55350 Lillian Strasmann, 35 -5th Avenue N.W., Hutchinson, MN 55350 Jon & Nancy Marshall, 37 -5th Avenue N.W., Hutchinson, MN 55350 Arthur & Delores Saar, 45 -5th Avenue N.W., Hutchinson, MN 55350 Dorthea Kaufmann, 51 -5th Avenue N.W., Hutchinson, MN 55350 Gladys Peterson, 95 -5th Avenue N.W., Hutchinson, MN 55350 Charles & Leora Nelson, 105 -5th Avenue N.W., Hutchinson, MN 55350 Kenneth Bauman, 115 -5th Avenue N.W., Hutchinson, MN 55350 Minnesota Conference Assn. of Seventh Day Adventists, 7384 Kirkwood Court, Maple Grove, MN 55369 Lyndon G. Furst, Maplewood Academy, 700 No. Main St., Hutchinson, MN 55350 • 0 RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT • PROJECT NO. 87-05 Resolution No. 8399 WHEREAS, it is proposed to improve the North Side of Fifth Avenue N.W. in Blocks 6 & 7 in N 1/2 City and a Portion of Maplewood Academy Property by the construction of Storm Sewer and Appurtenances, and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: That the proposed improvement be referred to Marlow V. Priebe for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the council this 23rd day of September, 1986. is Mayor r F- RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT • PROJECT NO. 87-05 RESOLUTION NO. 8400 WHEREAS, pursuant to resolution of the Council adopted September 23rd, 1986, a report has been prepared by Marlow V. Priebe with reference to the improvement of the North Side of Fifth Avenue N.W. in Blocks 6 & 7 in N 1/2 City and a Portion of Maplewood Academy Property by the construction of Storm Sewer and Appurtenances, and this report was received by the council on September 23rd, 1986. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The council will consider the improvement of such street in accordance with the report and the assessment of benefited property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $ 68,970.00 2. A public hearing shall be held on such proposed improvement on the 14th day of October, 1986, in the Council Chambers of the City Hall at 8:00 P.M. and the clerk shall give mailed and published notice of such hearing and improvement as required by law. • Adopted by the council this 23rd day of September, 1986. City Admini)3tratoiA 1] Mayor F E • 0 (6 72) 58 7-515 i CIT o CF HUTC INSON 0711V,4 SHiNG TON AVENUE WEST HUTCHINSON, .V,'INN. 55350 M E M O R A N D U M DATE: September 23, 1986 TO: Mayor C City Council ------------------------------ FROM• Water Billing Department ------------------------------ SUBJECT: Delinquent water accounts for the month of September ------------------------------ This is a listing of the delinquent water accounts for the month of September. Recommend water service be discontinued on Monday, September 29, 1986 at Noon. Lyndon Porth Lot 84 Country Club Hutchinson Mn 55350 490 California St 3-275-0490-091 91.31 cc: James Reid 357 Shady Ridge Rd Hutchinson MN 55350 Dan Penk Terrace 577 Prospect St Hutchinson MN 55350 577 Prospect St 3-815-0577-022 96.08 cc: Colleen Carrigan 524 Clark St Hutchinson MN 55350 Laura Benage 220 Echo Cir #102 Hutchinson MN 55350 806 Franklin St S 1-395-0806-074 114.99 cc: Sydney Steffenson Box 146 Mayer bQl Promises $20.00 9-26-86 Balance following Don Dose Box 128A Route 4 Montevideo MN 56265 1106 Bradford St 1-265-1106-091 144.46 cc: Peterson -Paulsen Box 263 Hutchinson MN 55350 Jerome Swenson Ron McGraw 145 2nd Av SE Citizens Bank Bldg Hutchinson Mn 55350 Hutchinson MN 55350 145 2nd Av SE 142 3rd Av SE 1-030-0145-081 1-045-0142-046 171.01 37.73 Mrs Grace Sansted 425 Franklin St S Hutchinson MN 55350 425 Franklin St 1-395-0425-081 55.79 Resop Realty 4820 Excelsior Blvd 119 Minneapolis MN 55416 221 Freemont 1-400-0221-071 452.99 Paul Reid 446 Hassan St Hutchinson MN 446 Hassan St 1-480-0446-091 119.24 Gerald Elliott 206 Main St N Hutchinson MN 206 Main St N 1-680-0206-071 184.23 Lawrence Larson 548 Franklin St S Hutchinson MN 55350 548 Franklin St S 1-395-0548-001 57.33 Promises 10-01-86 Resop Realty 4820 Excelsior Blvd 119 Minneapolis MN 55416 231 Freemont 1-400-0231-051 628.35 Melvin Klockman S 545 Franklin St S 55350 Hutchinson MN 55350 S 542 Jefferson St S 1-570-0542-031 81.62 JR Investments 320 Boulder Circle 55350 Hutchinson MN 55350 556 Main St S 1-685-0556-081 150.03 Cory Stearns 326 4th Av SW Hutchinson MN 55350 326 4th Av SW 1-070-0326-005 57.72 Sheldon Crose 635 Franklin St S Hutchinson MN 55350 635 Franklin St S 1-395-0635-041 78.49 Wayne Miller 325 Hassan St S Hutchinson MN 55350 325 Hassan St S 1-480-0325-133 21.49 cc: Emily Quast 1321 SE 6th St Minneapolis MN 55414 Charles Schmidt 1095 Jorgenson St Hutchinson MN 55350 1095 Jorgenson St 1-575-1095-071 135.02 A on Wicklund 605 in St fr Hu chi i4N 55350 605 MA4n t S 1-685-0605 91 168.09 LJ • • (612) 587.5151 frvrcy CITY OF HUTCHINSON 3 L '-iNGTON AVENUE WEST -; -MINN --150, M E M O R A N D U M DATE: September 18, 1986 T0: Mayor and City Council ------------------------------ FROM: Kenneth B. Merrill, Finance Director ------------ SUBJECT: Maintenance Maintenance Service Agreement for Toshiba Copier ------------------------------ Attached is a copy of the service agreement with Bennett Office Supplies for the Toshiba copier in the Recreation Center. We are requesting approval of the agreement. /ms Attachment 0 2320 Soutn ri" 1.600-372-uvI 1612) 235-1161 of SERVICE AGREEMENT A0", for / office Supe ldt�i �2�-f g lies, Inc. � $ennett uipment! �� _ following e4 5ervice the ff es slto maintain and Serial agr Model' Make: Current Reading machine formance of the maximum Per service to mainof on1Y' This Per month is Provided for a fee 5 per cOPY aired 1 J $' service re4 ed (except for (toner, are includ All SUP customer. customer• 1 once. Parts and labor hours.)nsibility of t accident, negl g- .11 afte r normal b)sLare the r ea as a result of reQuir are excluded. and/or Part tion changes until Service month until cancelled or misuse or sPecifica _ 1e each Automatically renewab either Party must be given by 13,) days �LO� customer Address 3s� iP Code ity State, to can el. By Inc SuPplies, Bennett office Street rs 2320 South F156201 Willmar, MN • (612) 587-5151 Hv�rH' CITY OF HUTCHINSON 1G�^N a v'ENUE WEST 011NN 55350 M E M O R A N D U M DATE: September 18, 1986 TO: Mayor and City Council FROM: Kenneth B. Merrill, Finance Director ----------------- SUBJECT: Contracts Contracts with Electro Watchman, Inc. • Attached are three contracts with Electro Watchman for the alarm systems at the Campbell Lane Lift Station, Recreation Center, and Municipal Liquor Store. We request Council approval to enter into the contracts. Attachment kms 0 MONITORING AGREEMENT This Agreement is made this 6th day of may , 19 86 , by and between Electro Watchman. Inc., hereinafter called "E.W.. Inc.," and Campbell Lane Lift Station hereinafter rolled "Subscriber," with respect to Subscriber's premises at Hutchinson 101 55350 Sri«t Am— city sora, zip cos. none 1. THE SYSTEM. E.W., Inc. agrees to provide or cause to be provided at the address indicated above (hereinafter called "the premises'9 the services and/or connections (sometimes referred to herein as "the System") specified below. 2. PAYMENT. Subscriber agrees to pay E.W., Inc., its agents or assigns the connection charge of Three Hundred Fifty A, 5D/IOD---------- -- Dollars l$ 350 Sn 1 , as well as the monthly charge of Th' r en A N,/100 — -------- — ------- — ------- -- Dollars 1$ 11 _ On I, plus any taxes including sales taxes, fees or charges that are imposed by any governmental body related to the service provided under this Agreement. The Connection Charge is payable upon completion of the installation. The Monthly Charges are payableAnnul ly in advance far the period of this Agreement. ($156.00 Annually) 3. TERM. This Agreement shall remain in full force and effect for a period of Two year(s)from the date service is operative hereunder, and shall continue automatically thereafter for additional annual periods until terminated by either party. Should Subscriber vacate the premises this Agreement may also be terminated by either party. In case of such terminations, thirty 130) days' written notice shall be delivered by either party to the other. 4. SCHEDULE OF MAINTENANCE AND/OR MONITORING SERVICE. Type of Protective Signaling System: "Signal Transmission Equipment: Maintenance Service Number signals to be transmitted E. W., Inc. Emergency Service Response Key Service 'Connection to E. W., Inc.'s Central Station Automatic Dialer Transmitting Unit to be used for notification over Subscriber's telephone lines of Law Enforcement Agency having jurisdiction. (Agency Name: I Digital Communicator to be used for notification of E.W., Inc.'s Central Station over Subscriber's telephone lines. T Rale .jFnrew/Nn Co AT ter _ Mnni en ng sir Batch; nen PD •Libea leased from the telepM1one company will be Installed by them m accordance with Meir standard procedures. *IMPORTANT: Signal transmission equipment and she anxiated receiving equipment at the monitoring station, is and Nell nmein, me sole property of E.W., Ina. Upon termination of this Agreement, fm any reason wllabcever, E.W., Inc. shell have sae right to enter me Subeeriher's promises and remove its equipment therefrom without liability fair damage necepafly done to d d Done. in doing ad. 5. ENTIRE UNDERSTANDING. Subscriber aranowaedgas reason of a copy of this Agreement. The Agreement contains the entire understanding of she Parties end uperaedes any other oral or written agreements or representations. 6. E.W., INC. ISNOT AN INSURER—LIMITATION OF LIABILITY. h is undeammtl end agreed by and between the penin hunter that E.W.. Inc. is not an insurer nor is this Agreement intended to be an in once policy ore substitute for an insurance Rolicy. Insurance, if any, ma be obtained W Subscriben, savanna, provided for hammers baud sdely upon the value of the services provided tor, and are unrelated to me velue of Subscriber's..party or the property of omen pre Subscriber infentiva. The amountspayable by Subscriber an not sufficient to warrim E.W., Inc. assuming any risk of consequential car other damages to Subscriber due to E.W.. Inc.'s negligence or failure to perform. Subscriber ones not desire this Agreement to provide for me liability of E.W., Inc., end Subscriber alms met E.W., Inc. mall not be liable for loss w damega duo directly a indirectly io my occumanca or conmquerces therefrom Mich the System is deiynM to detect or avert. If E. W., Inc. should be found liable for loss or dnnage due to a failure on the pot of E. W., Inc. or the System, in any mpect, its liability shall be limited to the refund to SubcriM of an amount equal m fix 16) times the total monthly charge shown herein, or to the sum of Two Hundred Fifty 1$250.601 Dollars, whicheer sum Nall be les, and this liability shall he exclusive. The provisions of this paragraph shall apply in she event Ion or damage, inespwtive of cause or origin, resells directly or indirectly to person or property Iron the peAormance w non-performance of the obligations art forth by the Neo of this Agreement, or from negligence, active or othmvue, of E.W_ Inc., in agents. n anployeea. T. E. W., INC.'S LIABILITY. E. W., Inc. does not represent or warrant that the System may not be conpronised of circumvented; met the System will prevent any los hy WrglarY, hcndap. are or otherwise: or that an, System will in all cases Pounds the protection for which 4 is installed or intended. Subscriber armoviledge that E. W., Inc. is not an ion r, that Subscriber anumb all risk for loss or damage In Subscribe,', premiss or to its wnteah, mat E.W., Inc has mtle an representations of warranties, nor has Subscriber relied an say representations or warranties, express or implied, except N set form herein, and Subscriber acknowlecips that he has read and understands this Agreement, paf ularly Paragraph 6 same which sets forth E. W., Inc.'s obi lgation and mexlmum lienility in me event of any lass or damage to Subscriber. E.W., INC. MAKES NO OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WARRANTIES OF MERCHANT. ABILITY AND FITNESS FOR A PURPOSE. EXCEPT FOR PERSONAL INJURY, E.W., INC. SHALL NOT BE LIABLE FOR DIRECT, CONSEQUENTIAL, OR INCIDENTAL DAMAGES. YOU, THE SUBSCRIBER, MAY CANCEL THIS TRANSACTION AT ANY TIME PRIOR TO MIDNIGHT OF THE THIRD BUSINESS DAY AFTER THE DATE OF THIS TRANSACTION. SEE THE ATTACHED NOTICE OF CANCELLATION FORM FOR AN EXPLANATION OF THIS RIGHT. Accepted: St. ELECTRO WATCHMAN, INC. By�'r� In President Submitted by Richard F. Bertram WHITE: OFFICE CITY OF HUTCHINSON CANPRFT-T. sirse, gTATTON Sufsnriber By Au tM1orizetl Representative THE TERMS AND CONDITIONS CONTAINED ON REVERSE SIDE OF THIS AGREEMENT ARE INCORPORATED HEREIN AND By REFERENCE MADE A PART HEREOF. CANARY: SUBSCRIBER It • C, J • PROPERTY PROTECTION SINCE 1922 567 UNIVERSITY AVENUE a 1612) 227-0461 0 ST. PAUL, MINN. 1 BURGLAR ALARM SYSTEMS FIRE ALARM SYSTEMS R. F. BERTRAM G. L. ANDERSON M. E. BERTRAM B. L. BOWES MONITORING AGREEMENT This Agreement is made this 6th day of may , 19 86 , by and between Electro Watchman. Inc., hereinafter called "E.W.. Inc.," and Campbell Lane Lift Station hereinafter rolled "Subscriber," with respect to Subscriber's premises at Hutchinson 101 55350 Sri«t Am— city sora, zip cos. none 1. THE SYSTEM. E.W., Inc. agrees to provide or cause to be provided at the address indicated above (hereinafter called "the premises'9 the services and/or connections (sometimes referred to herein as "the System") specified below. 2. PAYMENT. Subscriber agrees to pay E.W., Inc., its agents or assigns the connection charge of Three Hundred Fifty A, 5D/IOD---------- -- Dollars l$ 350 Sn 1 , as well as the monthly charge of Th' r en A N,/100 — -------- — ------- — ------- -- Dollars 1$ 11 _ On I, plus any taxes including sales taxes, fees or charges that are imposed by any governmental body related to the service provided under this Agreement. The Connection Charge is payable upon completion of the installation. The Monthly Charges are payableAnnul ly in advance far the period of this Agreement. ($156.00 Annually) 3. TERM. This Agreement shall remain in full force and effect for a period of Two year(s)from the date service is operative hereunder, and shall continue automatically thereafter for additional annual periods until terminated by either party. Should Subscriber vacate the premises this Agreement may also be terminated by either party. In case of such terminations, thirty 130) days' written notice shall be delivered by either party to the other. 4. SCHEDULE OF MAINTENANCE AND/OR MONITORING SERVICE. Type of Protective Signaling System: "Signal Transmission Equipment: Maintenance Service Number signals to be transmitted E. W., Inc. Emergency Service Response Key Service 'Connection to E. W., Inc.'s Central Station Automatic Dialer Transmitting Unit to be used for notification over Subscriber's telephone lines of Law Enforcement Agency having jurisdiction. (Agency Name: I Digital Communicator to be used for notification of E.W., Inc.'s Central Station over Subscriber's telephone lines. T Rale .jFnrew/Nn Co AT ter _ Mnni en ng sir Batch; nen PD •Libea leased from the telepM1one company will be Installed by them m accordance with Meir standard procedures. *IMPORTANT: Signal transmission equipment and she anxiated receiving equipment at the monitoring station, is and Nell nmein, me sole property of E.W., Ina. Upon termination of this Agreement, fm any reason wllabcever, E.W., Inc. shell have sae right to enter me Subeeriher's promises and remove its equipment therefrom without liability fair damage necepafly done to d d Done. in doing ad. 5. ENTIRE UNDERSTANDING. Subscriber aranowaedgas reason of a copy of this Agreement. The Agreement contains the entire understanding of she Parties end uperaedes any other oral or written agreements or representations. 6. E.W., INC. ISNOT AN INSURER—LIMITATION OF LIABILITY. h is undeammtl end agreed by and between the penin hunter that E.W.. Inc. is not an insurer nor is this Agreement intended to be an in once policy ore substitute for an insurance Rolicy. Insurance, if any, ma be obtained W Subscriben, savanna, provided for hammers baud sdely upon the value of the services provided tor, and are unrelated to me velue of Subscriber's..party or the property of omen pre Subscriber infentiva. The amountspayable by Subscriber an not sufficient to warrim E.W., Inc. assuming any risk of consequential car other damages to Subscriber due to E.W.. Inc.'s negligence or failure to perform. Subscriber ones not desire this Agreement to provide for me liability of E.W., Inc., end Subscriber alms met E.W., Inc. mall not be liable for loss w damega duo directly a indirectly io my occumanca or conmquerces therefrom Mich the System is deiynM to detect or avert. If E. W., Inc. should be found liable for loss or dnnage due to a failure on the pot of E. W., Inc. or the System, in any mpect, its liability shall be limited to the refund to SubcriM of an amount equal m fix 16) times the total monthly charge shown herein, or to the sum of Two Hundred Fifty 1$250.601 Dollars, whicheer sum Nall be les, and this liability shall he exclusive. The provisions of this paragraph shall apply in she event Ion or damage, inespwtive of cause or origin, resells directly or indirectly to person or property Iron the peAormance w non-performance of the obligations art forth by the Neo of this Agreement, or from negligence, active or othmvue, of E.W_ Inc., in agents. n anployeea. T. E. W., INC.'S LIABILITY. E. W., Inc. does not represent or warrant that the System may not be conpronised of circumvented; met the System will prevent any los hy WrglarY, hcndap. are or otherwise: or that an, System will in all cases Pounds the protection for which 4 is installed or intended. Subscriber armoviledge that E. W., Inc. is not an ion r, that Subscriber anumb all risk for loss or damage In Subscribe,', premiss or to its wnteah, mat E.W., Inc has mtle an representations of warranties, nor has Subscriber relied an say representations or warranties, express or implied, except N set form herein, and Subscriber acknowlecips that he has read and understands this Agreement, paf ularly Paragraph 6 same which sets forth E. W., Inc.'s obi lgation and mexlmum lienility in me event of any lass or damage to Subscriber. E.W., INC. MAKES NO OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WARRANTIES OF MERCHANT. ABILITY AND FITNESS FOR A PURPOSE. EXCEPT FOR PERSONAL INJURY, E.W., INC. SHALL NOT BE LIABLE FOR DIRECT, CONSEQUENTIAL, OR INCIDENTAL DAMAGES. YOU, THE SUBSCRIBER, MAY CANCEL THIS TRANSACTION AT ANY TIME PRIOR TO MIDNIGHT OF THE THIRD BUSINESS DAY AFTER THE DATE OF THIS TRANSACTION. SEE THE ATTACHED NOTICE OF CANCELLATION FORM FOR AN EXPLANATION OF THIS RIGHT. Accepted: St. ELECTRO WATCHMAN, INC. By�'r� In President Submitted by Richard F. Bertram WHITE: OFFICE CITY OF HUTCHINSON CANPRFT-T. sirse, gTATTON Sufsnriber By Au tM1orizetl Representative THE TERMS AND CONDITIONS CONTAINED ON REVERSE SIDE OF THIS AGREEMENT ARE INCORPORATED HEREIN AND By REFERENCE MADE A PART HEREOF. CANARY: SUBSCRIBER It • C, J • �e�4 �/GGi�i�Kl�LRl2. %KC. PROPERTY PROTECTION SINCE 1922 567 UNIVERSITY AVENUE 9 (612) 227-8461 9 ST. PAUL, MINN. 1 BURGLAR ALARM SYSTEMS FIRE ALARM SYSTEMS . G. L ANDERSON M. E. BERTRAM B. L. BOWES R. F. BERTRAM MONITORING AGREEMENT This Agreement is made this 10th day of April , 19_16_ , by and between Electro Watchman, Inc., hereinafter called"E.W., Inc.," and City of Hutchinson/Recreation Center hereinafter called "Subscriber," with respect to Subscriber's premises at 900 Herrington Hutchinson, MN 55350 Sages Add—, City, Sud*. 2m Code nhone 1. THE SYSTEM. E.W.. Inc. agrees to provide or cause to be provided at the address indicated above (hereinafter called "the premises") the services and/or connections (sometimes referred to herein as "the System") specified below. 2. PAYMENT. Subscriber agrees to pay E.W., Inc., its agents or assigns the connection charge of One Hundred Four 6 95/100 ----------------------- Dollars IS 104.95) , as well as the monthly charge of Eleven b No/100------------------------------------------- Dollars 1$ 11.00 1. plus any taxes including sales taxes, fees or charges that are imposed by any governmental body related to the service provided under this Agreement. The Connection Charge is payable upon completion of the installation. The Monthly Charges are payable Annually in advance for the period of this Agreement. ($132.00 Annually) 3. TERM. This Agreement shall remain in full force and effect for a period of Two years) from the date service is operative hereunder, and shall continue automatically thereafter for additional annual periods until terminated by either party. Should Subscriber vacate the premises this Agreement may also be terminated by either parry. In case of such terminations, thirty (301 days' written notice shall be delivered by either party to the other. 4. SCHEDULE OF MAINTENANCE AND/OR MONITORING SERVICE. Type of Protective Signaling System: "Signal Transmission Equipment: Maintenance Service Number signals to be transmitted E. W., Inc. Emergency Service Response Key Service 'Connection to E. W., Inc.'s Central Station Automatic Dialer Transmitting Unit to be used for notification over Subscriber's telephone lines of Law Enforcement Agency having jurisdiction. (Agency Name: I Digital Communicator to be used for notification of E.W., Inc.'s Central Station over Subscriber's telephone lines. X Sala 4atperl Sprvire Agreement - Monitoring at Hutchinson PD •tines leaved from the telephone comp.. .11 tK Imtallml by Mem in accordance with their sundatd procedures. "IMPORTANT: Signal Personation equipment and the assmeted receiving equipment at me monitoring nation, is and shall remin, the role property of E.W., Inc. Upon termination of this Agreement, for any reason wts hedeveq mav E.W., Inc, all he Me eight to enter me Subscrifaw'. premises and remove its equipment therefrom without liability for damage neceavrily done to lie premises in doing so. 5. ENTIRE UNDERSTANDING. Suburdon acknpwfedges receipt of a copy of this Agreement. This Agreement contains the entire understanding of the parties and Supersedes any other oral or written agreements or repreentiumns. 6. E. W., INC. IS NOT AN INSURER—LIMITATION OF LIABILITY. It is understood and agreed by aM between the parties hereto that E.W., Inc. is not an insurer nor is this Agreement Planned to Ie an insurance policy or a substitute for an insurance policy. Insurance, if any, will be obtained by Subscriber. Payments provided lot friend are baud solely upon the value of the services provided tor, and are unrelated to me value of Subscriber, prope.w or the property of others on Subscriber's Premises. The amounts Payette be Subscriber are not sufficient to warrant E.W., Inc. assuming any risk of consequential or other damages to Subscriber due to E.W., Irrc.9 negligence or failure to perform. Subscriber dos not desire this Agreement to provide for the liability of E.W.. Inc., and Subscriber agrees that E.W., Inc. shall not be liable lot loss or damage due direct$, Or indirectly to any occurrence Or conuquerces themimin all me System is designed to detect or avert. If E. W.. Inc, should be found liable for low or damage due to a failure on the part of E. W., Inc. or the System, in any respect, its liability shall be limited to fie refund to Subscriber of an amount equal m six 161 times the total mamhly charge shown heroin, Or to the sem of Two Hundred Fifty 1$2:4.001 Dollars. whichever sum drdl be len, and This liability shall be excludve. The Provisions of this paragraph shall apply in she event loss or damete, itreasective of cause or origin, results directly o indirectly to person or property from the pedarimnce or onnfedorrrrerea of the obligations set forth by the terms of this Agreement. or from influence, active Or otherwise, of E. W., Inc.. its agents, Or employee.. T. E. W., INC: S LIABILITY, E. W., Inc. Aides not represent or warrant that the System may not be compromised or circumvented; that the System will prevent any loss by burglary. hold-up. fire or otherwise; or that the System will in all cases Provide me protection fm which it is installed Pr intended. Subscriber acknowledges that E.W., Inc. is not an insurer, that Subscriber assumes all risk for loss or damage to Subscribers Vremites Or to its contents, that E. W., Inc. has made no representations or warranties. nor has Subscriber relied On any ....nations or wardson o, exyAn implied. plieSubscriber d. except as set form herein. and Sucriber ackOOWledges that he has read and understands this Agreement, particularly Paragraph 6 above which and lam E. W., Inc.'s obligation and maximum liability in the event of any toe or namage to Subscriber. E.W., INC. MAKES NO OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WARRANTIES OF MERCHANT ABILITY AND FITNESS FOR A PURPOSE. EXCEPT FOR PERSONAL INJURY, E.W., INC. SHALL NOT BE LIABLE FOR DIRECT, CONSEQUENTIAL, OR INCIDENTAL DAMAGES. YOU, THE SUBSCRIBER, MAY CANCEL THIS TRANSACTION AT ANY TIME PRIOR TO MIDNIGHT OF THE THIRD BUSINESS DAY AFTER THE DATE OF THIS TRANSACTION. SEE THE ATTACHED NOTICE OF CANCELLATION FORM FOR AN EXPLANATION OF THIS RIGHT. Acospted: CITY OF HUTCHINSON St. Pam April 10 ,198@ Subs fib r ./y!)-/ ELECTRO WATCHMAN, INC. 64 AutM1orixetl Representative Its President THE TERMS AND CONDITIONS CONTAINED ON REVERSE SIDE OF THIS AGREEMENT ARE INCORPORATED HEREIN Sufxnitted by Richard F. Bertram AND BY REFERENCE MADE A PART HEREOF. ' WHITE: OF FICE CANARY: SUBSCRIBER MONITORING AGREEMENT This Agreement is made this 1st day of September 19--t by and between Electro Watchman, Inc., hereinafter wiled "E.W., Inc.," and Hutchinson Municipal Liquor hereinafter called "Subscriber," with respect to Subscriber's premises at 117 Main North Hutchinson, MN 55350 - (612)587-2762 srr.a Admwr city. Sum. 21. con. Phone 1. THE SYSTEM. E.W., Inc. agrees to provide or cause to be provided at, the address indicated above (hereinafter called .,the premises") the services and/or connections (sometimes referred to herein as "the System") specified below. 2. PAYMENT. Subscriber agrees to pay E.W., Inc., its agents or assigns the connection charge of __ offersT9 -_as well as the monthly charge of ' Thirty—four and 00/100 ---------------------------------------4tlllars l3 34.00 I, plus any taxes including sales taxes, fees or charges that are imposed by any governmental body related to the service provided under this Agreement. The Connection Charge is payable upon completign of the installation. The Monthly Charges are payable quarterly in advance for the Period of this Agreement. $102.00 Qtrly. 3. TERM. This Agreement shall remain in full force and effect for a period of two years) from the date service is operative hereunder, and shall continue automatically thereafter for additional annual periods until terminated by either Party. Should Subscriber vacate the premises this Agreement may also be terminated by either party. In case of such terminations, thirty (30) days' written notice shall be delivered by either party to the other. 4. SCHEDULE OF MAINTENANCE AND/OR MONITORING SERVICE. Type of Protective Signaling System: "Signal Transmission Equipment: X Maintenance Service Number signals to be transmitted E. W., Inc. Emergency Service Response Key Service X 'Connection to E. W.. Ine.'s Central Station (Hutchinson PD) Automatic Dialer Transmitting Unit to be used for notification over Subscriber's telephone lines of Law Enforcement Agency having jurisdiction. (Agency Name: I Digital Communicator to be used for notification of E.W., Inc.'s Central Station over Subscriber's telephone lines. _ X Sale Systems - Burglary h Holdup 'Lines leased from the telephopecompany will be installed by roomlaccordance with Mdu their standard procedures. -IMPORTANT: -IMPORTANT: Signal panPn esion equipment and Me .specified receiving equipment at Me monitoring station, is and Mall rwnaln, Me ode Property of E.W., Inc. Upon termination of this Agreement, for wry, reason mfumoevw, E.W., Inc. shall have Me right to enter Me Subscriber'. premise, end remove its eWiprient therefrom wiMont liability for damage ..it, done to Me premien In doing w. 5. ENTIRE UNDERSTANDING. Subscriber acknovaedges receipt of a copy of this Agreement. This Agreement contains Me entire underfunding of the pwtin and supersedes any other oral or mitten agreements or orm sentetim s. 6. E. W., INC. IS NOT AN INSURER—LIMITATION OF LIABILITY. It is understood and agreed by and Ixtween the ponies hereto that E.W., Inc. is not on insurer nor is this Agreement intended to be an followers policy or a substitute for m insurance polity. Insurance, if any, will eve obtained W Subscriber. Payments provided for herein am based solely upon the value of Me serviaes provided lar, and are unrelated to Me were of Subscribers property or Me properly of others on Sebscribei s premises. The amounts payable by Subscriber we not sufficient to warrent E.W.. Inc. assuming any risk of conuquemial ar other hmayes to Sulperiber due to E.W., Inc.s negligence or failure at perform. Subscriber don not Ani. Mg Agreement to provide far too liability of E.W., Inc., and Subscriber agrees Mat E.W-, Inc. MMI not W liable for less or damage due directly or ordeal to any occurrence or consequences monition n which Me System is designed to direct or avert. If E. or Inc. Mould b found liable for loss or damage due to a failure m Me part of E. W., Inc. or Me System, in any respect, its liability her be around to the efwttl to Subscriber of an amount equal to six 16) tint's Me total monthly Marge shown herein, or to Me sum W Two Hundred Fifty 1$250.001 Dollars, whichever on Mall be less, and this liability shall W exclusive. The provisions of this pwagreph MMI of, in Me ant loss or dorsal inepmtiee of cause or origin, results directly or indirectly to Person or property from Me performance o rwnywfmosmca of he oblgaliM. wt larch by the terra or this Agreement, or from oral igence, active or otherwise, of E. W.. Inc., its agents, or emolinrn. T. E. W., INC.'S LIABILITY. E. W., Inc. any not represent or warrant Mat the System may not be cornprom iced or circumvented; that Me System will prevent any lou by burglary, hold-up, tire or otherwise; or Mat the System will in all cores provide Me protection for win iM it is intellect or intended. Subscriber acknowledges that E.W., Inc. is not an insurer, that Subscriber wiumer ell risk far Ions or dwnage to Suburflal pmmlref ov to la contents, Mal E. W., Inc. has made no representations or warranties, nor has Subscriber relied on any repreunutions or warranties, express or implied, except as set forth herein, and Subscriber acknowledges Mat he has read and understands this Agreement, oarticuNdy Paragraph 6 above which no forth E. W., Int.'s ob igation and maximum liability in Me event of any less or damage to Subscriber. E. W., INC. MAKES NO OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WARRANTIES OF MERCHANT. ABILITY AND FITNESS FOR A PURPOSE. EXCEPT FOR PERSONAL INJURY, E.W., INC. SHALL NOT BE LIABLE FOR DIRECT, CONSEQUENTIAL, OR INCIDENTAL DAMAGES. YOU, THE SUBSCRIBER, MAY CANCEL THIS TRANSACTION AT ANYTIME PRIOR TO MIDNIGHT OF THE THIRD BUSINESS DAY AFTER THE DATE OF THIS TRANSACTION. SEE THE ATTACHED NOTICE OF CANCELLATION FORM FOR AN EXPLANATION OF THIS RIGHT. Accepted: St. Paul Sept omben t ,19-aill— QA4&t F0 W/4TyCHM�rN, IN a, Treasurer :yo r Submitted by Marjorie E. Bertram Subscriber By Amhorizetl Represenulive THE TERMS AND CONDITIONS CONTAINED ON REVERSE SIDE OF THIS AGREEMENT ARE INCORPORATED HEREIN AND BY REFERENCE MADE A PART HEREOF. WHITE: OFFICE CANARY: SUBSCRIBER 0 9 4;5&aw K/�LCt�lr �llC. PROPERTY PROTECTION SINCE 1922 567 UNIVERSITY AVENUE 9 f612) 227-8461 as ST. PAUL, MINN. I BURGLAR ALARM SYSTEMS FIRE ALARM SYSTEMS R. F. BERTRAM L G. L. ANDERSON M. E. BERTRAM B. L. BOWES MONITORING AGREEMENT This Agreement is made this 1st day of September 19--t by and between Electro Watchman, Inc., hereinafter wiled "E.W., Inc.," and Hutchinson Municipal Liquor hereinafter called "Subscriber," with respect to Subscriber's premises at 117 Main North Hutchinson, MN 55350 - (612)587-2762 srr.a Admwr city. Sum. 21. con. Phone 1. THE SYSTEM. E.W., Inc. agrees to provide or cause to be provided at, the address indicated above (hereinafter called .,the premises") the services and/or connections (sometimes referred to herein as "the System") specified below. 2. PAYMENT. Subscriber agrees to pay E.W., Inc., its agents or assigns the connection charge of __ offersT9 -_as well as the monthly charge of ' Thirty—four and 00/100 ---------------------------------------4tlllars l3 34.00 I, plus any taxes including sales taxes, fees or charges that are imposed by any governmental body related to the service provided under this Agreement. The Connection Charge is payable upon completign of the installation. The Monthly Charges are payable quarterly in advance for the Period of this Agreement. $102.00 Qtrly. 3. TERM. This Agreement shall remain in full force and effect for a period of two years) from the date service is operative hereunder, and shall continue automatically thereafter for additional annual periods until terminated by either Party. Should Subscriber vacate the premises this Agreement may also be terminated by either party. In case of such terminations, thirty (30) days' written notice shall be delivered by either party to the other. 4. SCHEDULE OF MAINTENANCE AND/OR MONITORING SERVICE. Type of Protective Signaling System: "Signal Transmission Equipment: X Maintenance Service Number signals to be transmitted E. W., Inc. Emergency Service Response Key Service X 'Connection to E. W.. Ine.'s Central Station (Hutchinson PD) Automatic Dialer Transmitting Unit to be used for notification over Subscriber's telephone lines of Law Enforcement Agency having jurisdiction. (Agency Name: I Digital Communicator to be used for notification of E.W., Inc.'s Central Station over Subscriber's telephone lines. _ X Sale Systems - Burglary h Holdup 'Lines leased from the telephopecompany will be installed by roomlaccordance with Mdu their standard procedures. -IMPORTANT: -IMPORTANT: Signal panPn esion equipment and Me .specified receiving equipment at Me monitoring station, is and Mall rwnaln, Me ode Property of E.W., Inc. Upon termination of this Agreement, for wry, reason mfumoevw, E.W., Inc. shall have Me right to enter Me Subscriber'. premise, end remove its eWiprient therefrom wiMont liability for damage ..it, done to Me premien In doing w. 5. ENTIRE UNDERSTANDING. Subscriber acknovaedges receipt of a copy of this Agreement. This Agreement contains Me entire underfunding of the pwtin and supersedes any other oral or mitten agreements or orm sentetim s. 6. E. W., INC. IS NOT AN INSURER—LIMITATION OF LIABILITY. It is understood and agreed by and Ixtween the ponies hereto that E.W., Inc. is not on insurer nor is this Agreement intended to be an followers policy or a substitute for m insurance polity. Insurance, if any, will eve obtained W Subscriber. Payments provided for herein am based solely upon the value of Me serviaes provided lar, and are unrelated to Me were of Subscribers property or Me properly of others on Sebscribei s premises. The amounts payable by Subscriber we not sufficient to warrent E.W.. Inc. assuming any risk of conuquemial ar other hmayes to Sulperiber due to E.W., Inc.s negligence or failure at perform. Subscriber don not Ani. Mg Agreement to provide far too liability of E.W., Inc., and Subscriber agrees Mat E.W-, Inc. MMI not W liable for less or damage due directly or ordeal to any occurrence or consequences monition n which Me System is designed to direct or avert. If E. or Inc. Mould b found liable for loss or damage due to a failure m Me part of E. W., Inc. or Me System, in any respect, its liability her be around to the efwttl to Subscriber of an amount equal to six 16) tint's Me total monthly Marge shown herein, or to Me sum W Two Hundred Fifty 1$250.001 Dollars, whichever on Mall be less, and this liability shall W exclusive. The provisions of this pwagreph MMI of, in Me ant loss or dorsal inepmtiee of cause or origin, results directly or indirectly to Person or property from Me performance o rwnywfmosmca of he oblgaliM. wt larch by the terra or this Agreement, or from oral igence, active or otherwise, of E. W.. Inc., its agents, or emolinrn. T. E. W., INC.'S LIABILITY. E. W., Inc. any not represent or warrant Mat the System may not be cornprom iced or circumvented; that Me System will prevent any lou by burglary, hold-up, tire or otherwise; or Mat the System will in all cores provide Me protection for win iM it is intellect or intended. Subscriber acknowledges that E.W., Inc. is not an insurer, that Subscriber wiumer ell risk far Ions or dwnage to Suburflal pmmlref ov to la contents, Mal E. W., Inc. has made no representations or warranties, nor has Subscriber relied on any repreunutions or warranties, express or implied, except as set forth herein, and Subscriber acknowledges Mat he has read and understands this Agreement, oarticuNdy Paragraph 6 above which no forth E. W., Int.'s ob igation and maximum liability in Me event of any less or damage to Subscriber. E. W., INC. MAKES NO OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WARRANTIES OF MERCHANT. ABILITY AND FITNESS FOR A PURPOSE. EXCEPT FOR PERSONAL INJURY, E.W., INC. SHALL NOT BE LIABLE FOR DIRECT, CONSEQUENTIAL, OR INCIDENTAL DAMAGES. YOU, THE SUBSCRIBER, MAY CANCEL THIS TRANSACTION AT ANYTIME PRIOR TO MIDNIGHT OF THE THIRD BUSINESS DAY AFTER THE DATE OF THIS TRANSACTION. SEE THE ATTACHED NOTICE OF CANCELLATION FORM FOR AN EXPLANATION OF THIS RIGHT. Accepted: St. Paul Sept omben t ,19-aill— QA4&t F0 W/4TyCHM�rN, IN a, Treasurer :yo r Submitted by Marjorie E. Bertram Subscriber By Amhorizetl Represenulive THE TERMS AND CONDITIONS CONTAINED ON REVERSE SIDE OF THIS AGREEMENT ARE INCORPORATED HEREIN AND BY REFERENCE MADE A PART HEREOF. WHITE: OFFICE CANARY: SUBSCRIBER 0 9 C� 11 Cl - ___ _--------- -- --�-gyp 3 k _a, -�-� - °'''�- - _ -- __� mea.✓ C�-¢�c�f�-ems u.+uo � .�,aa.zr,.�•.,G., . 57S--7- 673/ ;612) 587-515) CITY OF HUTCHINSON 7 ^ tin'i JC i ^,n V:,NUE WEST M E M O R A N D U M DATE: September 10, 1986 TO: Bruce Ericson ------------------------------ FROM: Gary D. Plotz, City Administrator ------------------------------ SUBJECT• Personal Injury Claim by Duane Arndt ------------------------------ Mr. Duane Arndt, father of Bobbi Jo, stopped in to request the attached claim be placed on the Council agenda of September 23 for request for pay- ment. This claim was submitted to the Home Insurance Company and denied (copy attached). I request a memorandum from you explaining any additional information the Council should know about this accident. Also, it would be helpful to know if the coaches have been contacted so that the required equipment is worn and is a condition of their employment with the City. As we discussed, all of your sports participants generally sign a "dis- claimer." Please check with Atty. Schaefer to see if this statement has any "value" in this situation. Lastly, I request you to meet with John McRaith and make it clear that only (1) the insurance company or (2) City Council can make payments or claims. Authorization can only come from one of these two entities. Any statement that would in any way make a claimant feel the City will, or may, pay are not appropriate until either of the above authorizations) are made. Thank vou. /ms cc: Mayor & City Council Ken Merrill E E Parks 0 Recreation • Forestry 0 Civic Arena 900 Harrington Street • Hutchinson, Minnesota 55350 0 (612) 587-2975 TO: Ken Merrill FROM: John McRaith DATE: September 12, 1986 RE: Duane Arndt Insurance Claim In regard to the letter to the City Council from Duane Arndt, I would like to explain the conversation that took place. The incident was explained in the attached letter to Bruce Ericson at the time it occurred. I was under the assumption that our city's insurance policy covered our recreational programs. Since Bobbi Jo should have been wearing the mask, I told the Arndt's that I felt our insurance would probably cover the accident. Since then I have been informed that our insurance coverage does not extend to our recreational programs. Therefore, it must be decided by the council as to whether the claim should be paid. TO: FROM: DATE: (612) 587-5151 'CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 Bruce Ericson, Director John McRaith June 13, 1986 SUBJECT: Accident Involving Bobbi Jo Arndt On struck i sion. T Jo Arndt were tak misjudge her face foul tip Our coac for gam Thursday, June 12, one of our participants was n the face by a softball during a practice ses- he accident resulted in a broken nose for Bobbi who was playing catcher at the time. The girls ing hitting practice and Bobbi Jo apparently d a pitch which tipped off her glove and struck Although the incident was not the result of a our catcher should have been wearing a mask. hes were instructed that all equipment required e conditions shall also be worn during practices in the future. klm 0 0 is Z THE HOME 1 INSURANCE COMPANY CERTIFIED MAIL -RETURN RECEIPT REQUESTED 7600 FRANCE AVENUE. SOUTH P.O. BOX 35827 MINNEAPOUS. MN 55435 MINNEAPOLIS. MN 55435 6t2-921-1000 City of Hutchinson Hutchinson, MN 55350 Attn: Jo Runke Reference is made to: A. Claim Number 351-L-795893-153 B. Insured City of Hutchinson C. Date of Loss 6/12/86 D. Claimant Bobbi Jo Arndt July 29, 1986 Dear Ms. Runke: • Home Insurance Company is the insurance carrier for the City of Hutchinson. We have received a copy of a notice from you and medical bills with regard to injuries sustained by Bobbi Jo Arndt on June 12, 1986. While participating in softball practice Ms. Arndt sustained a broken nose while trying to catch a pitch. Our investigation indicates that the City of Hutchinson was sponsoring this youth softball on the day of this loss. We must direct your attention to your general liability policy (GL -1699200 UN82111) with Home Insurance Company. Specifically, to the endorsement entitled Exclusion, (Athletic Participants). The endorsement is number L9139. It reads as follows: "This endorsement modifies insurance as is afforded by the provisions of the policy relating to the following: COMPREHENSIVE GENERAL LIABILITY INSURANCE OWNERS, LANDLORDS AND TENANTS LIABILITY INSURANCE This endorsement, effective 7/1/85, forms a part of policy number GL1699200. • Description of Operations: All events sponsored by the named insured." City of Hutchinson Page 2 July 29, 1986 It is agreed that with respect to operations described above or designated in the policy and subject to this endorsement, the insurance does not apply to bodily injury to any person while practicing for or participating in any contest or exhibition of an athletic or sports nature sponsored by the named insured. Information developed by Home Insurance Company indicates that the City of Hutchinson sponsored the event that the claimant was participating in when this accident occurred. Based on the exclusion noted above, please be advised that your policy provides no coverage for this loss. We regret that we must respectfully deny any and all coverage for this occurrence. Further, this loss does not constitute and is not intended as a waiver of any undisclosed, existing or future violations of any other terms of policy contract. If you have any questions concerning this matter please feel free to contact the undersigned. Sincerely, Julie Leucken Claims Service JL:kh 1-800-862-6028 cc: Insurance Representative Planners 0 • (612) 587-5151 F CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: June 26, 1986 T0: Insurance Planners ------------------------------ FROM: Jo ldmke, Insurance Technician ------------------------------ SUBJECT: Clain - Arndt, Bobbi Jo — — — _ — — — — —/ -------------- ------ Dear Dennis: Attached is a memo frcan John McPaith, Asst. Recreation Director, regarding an accident during girl's softball involving M. Arndt. Please file a claim for us with home. we will forward medical bills as soon as we receive them. 0 Thank you for your help. Sincerely, 173 Jol Veen R. Ranke • d ff (612) 587-5151 ITY OF HUTCHINSON WASHINGTON AVENUE WEST CHINSON, MINN. 55350 M E M O R A N D U M DATE: July 11, 1986 TO: Insurance Planners ------------------------------ FROM: Jo Ruske, Insurance Technician ------------------------I------ SUBJECT: Claim - Bobbi Jo Arndt — — — — — ------------------------- Attached is the medical bill in connection with her accident. Please forward to Hcme for us. Thank you. 0 • q~j MUTCHIN9Z7A. ME-_ICA_^.ED(TER. PA 'm".ic..ws•�axeiin �sv *6121.7•.. STATEMENT SEE REVERSE SIDE FOR IMRORIANF INF^QVA LION 1 Obs— •ATIEw OR O CPTA MOD DESCRIPTION OF SERVIC . I PRIMARY I SECONDARY AMOUNT CHAPjES AND PAr'AENTS °6/L—W ODi/[ J GO 1 90050 I OFFICE CALL—LIMITED 6020 1 21*00 DATEEXT DARE SHOW ,rj'. '476/LZ/ 8081-!J `40 70160 i NASAL 60HES X-RAY :. d 8020 47.00 MIIL ON NEXT MONTHSSIATEMENT ' �6/196411, VODMOS - •4=' 900401 OFFICE CALL•BRIEP 8020 15.00 ,, �6/IxE/961' BOSSI J - G ! 90040 Of/IC[ CALL No CHARGt:.' 0020 IRS It 41 0999117 WILLIAM G 1 900601 PHYSICAL-LINITEO V709 i 29.00 6/3 2/96 WILLIAM 0 1 81002! UA DIPSTICK V709 0.00 MED¢ARE PRO. rsDls�ut 6/2_"S/961 DUANE G 1 9005011 Of/ICE CALL—LIMITED 719101 21.00 0/23/NI DUANE 0 1 73562 1 KNEE-AP/LAT/001 71910 41.00 THE NSURANCECC^ 0.IUS1 BE INCLUDED WITH syr CLAIM [ 1 I i I NEEP "NIS PORTION !12A [ 1 i TAT AND MEDICAL MAPOSES T I 1 I I E STATEMENT DAVE ACCOUNT NO PREwOUS RAUNCE HALL ACCOUNTS ARE OUE i PAYABLE WITHIN 30 DAYS• If YOU NEED Tm MAKE ARRANGEMENTS FOR PAYMENT* PLEASE CALL 507-20209 7/06/0 00031 .00 E:XT. 227• FOR MILLING QUESTIONS* CALL 507-2020* EXT• 215 DUANE A ARNDT 500 GLEN ST S CUP-IRENT OVSA 30 DAYS OVER SO DAYS OVER 90 DAYS FINANCE CHARGE TOTAL DUE 1'►�.00 .00 .00 .00 .00 179.00 P HUTCHINSON MN 55350 PLEASE PAY THIS AMOUNT (612) 587.5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M Date: September 16, 1986 TO: Hutchinson City Council FROM: Hutchinson Planninq Commission SUBJECT: Request for Rezoninq as Submitted by Helland/Bethke Pursuant to Section 6.06, C4, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for rezoning. HISTORY On Friday, August 29, 1986 a request was submitted by Mr. W.A. Helland and Mr. Larry Bethke to rezone property located on School Road North and County Road • 12 from R-2,(multiple family residence) to R-3 for the purpose of an apartment dwelling. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, September 16, 1986, at which time there was no one present who stated their objection to the request. � ] FINDINGS OF FACT 1. The required application and site plan were submitted and the appropriate fee was paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Lead-, en T�ursday, Scptomber 4, 1936. 3. It was the consensus of the Planning Commission that the request was appropriate for the area. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request to rezone be granted. Respectfully submitted, Roland Ebent, Chairman Hutchinson Planning Commission • EIGHTH AVENUE 0 f y O 0 IMINARY LAYOUT BETHKE NHOUSE UNITS P�troNp� ay BUILDINGS WITH 64 APARTMENTS TMENT Iba s, a CONDOMINIUM UNITS +0 NORTHWEST 4'), :1" -1 6 10 FIRST SOP V-; THIRD PHASE 410 • EIGHTH AVENUE 0 f y O 0 IMINARY LAYOUT BETHKE NHOUSE UNITS P�troNp� ay BUILDINGS WITH 64 APARTMENTS TMENT Iba s, a CONDOMINIUM UNITS +0 NORTHWEST 4'), :1" -1 6 10 FIRST SOP V-; 0 ORDINANCE NO. 24/86 AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP THE CITY COUNCIL OF THE CITY OF HUTCHINSON ORDAINS: The following described real property is hereby rezoned from R-2 Multiple Family Residence District to R-3 Multiple Family Residence Dis- trict. East 700 feet of Lot 1, Block 6 Helland's First Addition, City of Hutchinson Adopted by the City Council this day of 0 ATTEST: Gary D. Plotz City Clerk 0 Paul L. Ackland Mayor " (612) 587-5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: September 18, 1986 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT 0 0 Review of Conditional Use Permit Granted to HAVTI for Po Training Units(Annual Reviewa le It is the recommendation of the Planning Commission to approve the Conditional Use Permit reviewal on an annual basis as necessary. HUTCHINSON AREA VOCATIONAL -TECHNICAL INSTITUTE GLENN G. MATEJKA Superintendent WARREN E. MACEMON Director, Vocational -Technical Education RONALD G. JONAS Assistant Director September 8, 1986 Mr. Gary Plotz City Administrator Hutchinson City Hall Hutchinson, MN 55350 200 Century Avenue 612.587-3636 HUTCHINSON, MINNESOTA,5535FSEP JAMES W. BLACK Admissions GAREY KNUDSEN* Student Personnel Coordinator GEORGE HALONEN Adult Vocational Coordinator RE: Status of Hutchinson A.V.T.I. Buildings Adjacent to the Main Building Dear Mr. Plotz: The two trailers that have been given conditional use permits by the City Council are being used for educational purposes at the present time. The trailers are both being used for instruction in the Educational Assistant Program at the Hutchinson A.V.T.I. At the present time, classes are being held in both trailers during the day as well as during the evening for extension • classes. The Hutchinson A.V.T.I. plans to use these facilities into the future or until expansion of the existing Hutchinson A.V.T.I. Educational Assistant Training Program facilities can be made. It is difficult to say at this time with any certainty what the State Legislature will do in appropriating new funds to expand the existing Hutchinson A.V.T.I. for permanent facilities. I would estimate the trailers being used for several more years at a minimum. I would further recommend that the Hutchinson City Council approve the continuous use of these trailers for instruction at the Hutchinson A.V.T.I. with a temporary building permit to be reviewed each year. Sincerely, Warren Macemon Director cc: Superintendent Glenn Matejka EQUAL OPPORTUNITY EMPLOYER (612) 587-5151 HUTCH CITY OF HUTCHINSON • 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M • • DATE: September 18, 1986 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Consideration of Variance Request Submitted Dr. James Kuehl to the The Planning Commission recommended to deny the request based on noncompliance of State statutes as stated in the Excerpts: Minnesota Statue, and Adminstrative Rules, 1984 Section 462.357, Paragraph 2, U— n hardship as used in connection with the granting of a variance means the property in question cannot be put to reasonable use if used under conditions allowed by the offical controls,...." 9-G 27 t i C � � / ` I b0�o1 /5 f 1 -- Oench Mark /52.82"" N 89'S2' 24'W • 2.9 X /049.-7 Y. 10 52 MINUTES FOR YOUR INFORMATION HUTCHINSON PLANNING COMMISSION Tuesday, September 16, 1986 1. CALL TO ORDER The meeting was called to order by Chairman Roland Ebent at 7:30 p.m., with the following members present: Marlin Torgerson, Larry Romo, Spencer Beytien, Elsa Young, Thomas Lyke and Chairman Ebent. Members absent: Shu -Mei Hwang. Also present: Director of Engineering Marlow Y. Priebe and City Attorney James Schaefer. 2. MINUTES Mr. Romo made a motion to approve the minutes of the regular meeting dated Tuesday, August 19, 1986. Seconded by Mr. Beytien, the motion carried unanimously. 3. PUBLIC HEARINGS CONSIDERATION OF REZONING AS SUBMITTED BY HELLAND/BETHKE Chairman Ebent opened the hearing at 7:32 p.m, with the reading of publication #3613, as published in the Hutchinson Leader on Thursday, September 4, 1986. The request is for the r— eq g of property located on School Rd. North and County Road 12 from R-2 (multiple family residence) to R-3 for the purpose of an apartment dwelling. Director Priebe explained the request noting the plans to construct deluxe apartments to resemble the Townhouses north and west of them. The 4 -unit apartments will be built structurally to be used as condominiums if necessary. Some discussion followed, with a motion by Mr. Romo to close the hearing and recommend City Council approval of the rezoning request. Seconded by Dr. Lyke, the motion carried unanimously. The hearing was closed at 7:38 p.m. 4. OLD BUSINESS (a) CONTINUED DISCUSSION OF BOARDING HOMES FOR ELDERLY Director Priebe explained the staff recommendation in regard to the lot size of 15,000 square feet for the use of a boarding home. 6,000 square feet is to be used for a single family (manager) and 1,500 square feet per occupant with 6 occupants maximum. He also noted staff recommendation of the two -lot size to be replatted as one parcel so as not to sel1 one lot separately. The parking requirement of 1/2 space per occupant met staff approval, . Chairman Ebent inquired of Mr. Priebe as to the zoning of R-2 or R-1, 2, and 3. The latter being correct. Mr. Torgerson made mention of the staff researching other city 1 ordinances regarding the living conditions inside the home. City Attorney Schaefer noted that the land area is dealt with by the City. The State regulates living area size. Discussion followed on the concern not only for the appearance of the property, but also the living conditions for the occupants. Chairman Ebent instructed City Attorney Schaeffer to consult the State Life Safety Codes and Standards with a report at the next meeting. 5. NEW BUSINESS (a) REVIEW OF CONDITIONAL USE PERMIT GRANTED TO HAVTI FOR PORTABLE TRAINING UNITS Chairman Ebent addressed the permanent status of the temporary building used at HAYTI noting the correspondence from Mr. Macemon, Director of HAVTI. Mr. Ron Jonas, Assistant Director of HAVTI, explained that there is a request made to the legislature yearly for funding to expand the facility to include classes now conducted in temporary classrooms, it could take several years to see that happen. Discussion followed noting a possibility of using space from phased -out programs with the conclusion that remodeling would be an expensive alternative also. Mr. Torgerson made the motion to recommend approval of the Conditional Use Permit reviewal on an annual basis as necessary. The motion was seconded by Mrs. Young and carried unanimously. (b) ELIMINATION OF PLAYGROUND PARK AT COUNTRY CLUB TERRACE Mr. Gordon Hedland, owner of Country Club Terrace explained the problem that exists at the playground park in the mobile home park with regard to teenagers misusing equipment intended for small children. His suggested use would be to fill the area with four mobile homes as a way to alleviate the problem. Director Priebe noted the park was in the plat but not as a public park. Discussion followed on the requirment as stated in the Ordinance Section 7.14 with regard to all the Mobile Parks in the City and if it is necessary to act on this matter or ammend the ordinance itself. City Attorney Schaefer stated that the residents should be notified of the request for elimination of the playground park and have the opportunity to respond. This was the consensus of • the Commission also. Mr. Torgerson made a motion to continue discussion at the 2 next meeting October 21, at which time Mr. Hedland would submit a survey of the residents views to the Commission. Seconded by Mrs. Young, the motion was carried unanimously. 6. OTHER BUSINESS (a) CONSIDERATION OF VARIANCE REQUEST SUBMITTED BY DR. JAMES KUEHL TO THE COUNTY OF MCLEOD Director Priebe opened discussion with an explanation of the variance request submitted. He advised it being the responsibility of the DNR to approve the setbacks designated from the lake side of the property. Discussion followed with consensus of the Commission that it was not a hardship due to lot size and niether City of County could act without DNR approval of variance. Mr. Torgerson noted undue hardship as stated in the Excerpts: Minnesota Statues and Adminstrative Rules, 1984Section 462.357, Paragraph 2nUndue hardsh p asusedin connection with the granting of a variance means the property in question cannot be put to reasonable use if used under conditions allowed by the official controls,...." Mr. Romo made a motion to deny the variance request based on noncompliance of state statutes. The motion was seconded by Mrs. Young and carried unanimously. • (b) ZONING NOTIFICATION OF APPLICATION FOR DEPARTMENT TO HUMAN SERVICES PROGRAM LICENSE The consensus of the Commission would be that the Montessori School is in compliance with the zoning ordinance. Mr. Romo made the motion to recommend approval with a response by Building Inspector Homer Pittman. Seconded by Mr. Torgerson, the motion carried unanimously. (c) DISCUSSION OF ZONING IN REGARD TO PLATTING AREA WEST OF VINEYARD METHODIST CHURCH Director Priebe suggested an R-3 zone is needed in the event of platting the area across from the Vineyard Methodist Church. Mr. Torgerson instructed Mr. Priebe to bring staff recommendation to the Commission. No action was taken. (d) RESIGNATION OF MR. SHU-MEI HWANG FROM THE PLANNING COMMISSION Chairman Ebent noted the resignation of Mr. Hwang from the Commission stating that City Administrator, nary Plotz will advertise to fili the remainder of the term. • 7. ADJOURNMENT There being no further business, Mr. Romo moved to adjourn the meeting at 9:20 p.m. Seconded by Mr. Torgerson, motion carried unanimously. 3 CITY OF HUTCHINSON �' Jr' )!\,!A VENUF WEST M E M 0 DATE: September 17, 1986 TO: Mayor and City Council FROM: Director of Engineering RE: Project 86-14 The plans and specifications have been completed for the drainage project on the East side of Robert's First Addition, I recommend approval and bid letting on October 13th, 1986. Attached is the necessary resolution. KI MVP/pv attachment 0 Marlow V. Priebe Director of Engineering RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO. 14 PROJECT NO. 86-14 Resolution No. 8388 WHEREAS, pursuant to a resolution passed by the council on September 9th, 1986, the City Engineer has prepared plans and specifications for the improvement of Property East of Robert's First Addition by the construction of a Drainage Line, Inlets and Berm and Appurtenances and has presented such plans and specifications to the council for approval; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The city clerk shall prepare and cause to be inserted in the official newspaper and in The Construction Bulletin, an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for two weeks, shall specify the work to be done, shall state that bids will be opened and considered by the council at 2:00 P.M. on October 13th, 1986, in the Council Chambers of the City Hall, • Hutchinson, Minnesota, and that no bids will be considered unless sealed and filed with the clerk and accompanied by a cash deposit, cashiers check, bid bond or certified check payable to the clerk for 10 per cent of the amount of such bid. Adopted by the council this 23rd day of September, 1986. Mayor City Administrator L] t V-91 (612) 587-5151 lTY OF HUTCHINSON VASHING TON AVENUE WEST :HINSON, MINN. 55350 MEMO.jp� DATE: September 2, 1986 TO: City Administrator Finance Director FROM: Director of Engineering RE: Water Supply Gopher Campfire Sanctuary The cost of installing a manhole and 2" meter with proper insulation and drains on the present water line serving the sanctuary, is estimated at $3,500.00. The present water use is being limited to 50 gal./min. by keeping the valve partially closed. Based on water usage 30 days per month, this • would amount to 2,160,000 gallons. Our rates are from $1.10/1000 gallons down to 400/1000 gallons. Based on the lowest rate, the water cost would be $864.00 per month. Based on 1986 useage of 6 months, which has been during a wet season, the yearly cost for water would be $5,184.00. The total first year cost is estimated at $8,684.00. �� The cost of drilling a 240' deep well and installing a 3 H.P. pump is estimated at $6,075.00. The estimated power cost per month for pumping �'7 100 gal./mina is $170.00. Based on 6 months use, the power cost would not ✓,Jvexceed $1,020.00. The total first year cost is estimated at $7,095.00. y �v Based on these facts, I recommend the well be installed and the existing line remain inplace with the valve closed. In the even of an emergency, said line could be used. L Marlow V. Priebe Director of Engineering • MVP/pD CC: Dick Nagy 9-z P (6 72) 587.5 751 ,vUrcH CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST NUTCNINSON, MINN. 55350 M E M O R A N D U M DATE: September 19, 1986 TO: Mayor and City Council FROM: Ralph Neumann, Maintenance Operations Director ------------------------------ SUBJECT• Leasing Airport Land for Private Construction of Hangars ------------------------------ • Doug McGraw will be present at the Council meeting to make a presentation regarding private construction of hangars on airport land, which would be leased from the City. /ms • 9-T (672) 587-5151 ``rrarcH C/TV OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON ,MINN. 55350 M E M O DATE: September 15, 1986 TO: Gary D. Plotz, City Administrator FROM: Marlow V. Priebe, Director of Engineering RE: Water Tower Maintenance Attached is a Change Order to cover the additional work approved by the City Council on September 9th. Also, the service contract for inspection by Maguire Iron should be considered _ since the work is guaranteed for 20 years. i assume if someone works on the interior, the guarantee is voided. If you have any questions, Dick may be able to answer them, since he has been in direct contact with them. MVP/pv attachment cc: Dick Nagy Ralph Neumann Ken Merrill • /"Gam/ Z,/, jl %(�/x Marlow V. Priebe Director of Engineering a_ es WATER TOWER SPECIALISTS ESTABLISHED 1915 Maguire Iron, Inc. P.O. BOX 169 • SIOUX FALLS, SD 57101 PHONE (605) 334-4827 AFTER HOURS (605) 334-2455 September 10, 1986 Mr. RIchard Nagy Chief Plant Operator City of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 Dear Dick; EAST COAST REGIONAL OFFICE P.O. BOX 655 NORTHEAST, MARYLAND 21901 PH. (301) 398-8541 Fabricating, Erecrino Repairing and Pa'n[mg Tanks and Towers... Relative to our telephone conversation of this date, I have enclosed a change order to the original contract outlining the extra work to be done both on the interior and exterior of the vocation site water. This change order in the amount of $20,000.00 as agreed to would increase the total project contract amount to$38,860.00. Please sign and return one copy of the contract to our office , at your earliest convenience. As we discussed after the interior is epoxyed, we would be willing to enter into a 20 year service agreement if you would desire for the sum of $1,290.00 every two years. Sincerely yours, MAGUIRE IRON, INC. X4 BY: Ge Jones PIONEERSIV TILE:YIIDIVEST OF CLOSED CIRCiTV FOR LVSPECTIOV OF INTERIOR OF WATER TA_VKS !,Y 0 WATER TOWER SPECIALISTS ESTABLISHED 1915 AjL Maguire Iron, Inc. P.O. BOX 169 • SIOUX FALLS, SD 57101 PHONE (605) 334-4827 AFTER HOURS (605) 334-2455 CONTRACT EAST COAST REGIONAL OFFICE P.O. BOX 655 NORTHEAST, MARYLAND 21901 PH. (301) 398-6541 Fabricating, Erecting. Repairing and Painting Water Tanks and Towers .. . This contract made and entered into this day of 19—, by and City Hutchinson, Minereinatter called the "Owner", and Ma- guire Iron Inc., a South Dakota Corporation with its principal office located in Sioux Falls, South Dakota, hereinafter called the "Contractor" for and in consideration of the mutual covenants and promises here- inafter contained. WITNESSETH: Contractor agrees to make the following repairs and improvements on the Owner's water supply tank, and to furnish the necessary equipment, labor, material, as well as Workmen's Compensation Insurance and Con- tractor's Liability Insurance, and to do the work hereinafter stated in a good and workmanlike manner. Change Order (Extra to Contract) Interior: Contractor will Sp -10 Near White blast any areas where existing coating is bare or blistered. Contractor will sweep blast the remaining water containing areas of the interior to etch up the remaining coating which is is soundly adhered to the steel surfaces. • Contractor will then apply a spot coat of Tnemec 272 topox to the ase areas. Contractor will then apply a complete coat to the interior water containing surface areas of the tank from above high water line down rior: Contractor will commercial blast the areas areas of the hemis- p eTi rical bottom up to the horizonal seam just below where the sign is, prime and paint per Spec.Amountof this extra work to contract. $20,000.00 Owner will inspect the work as it progresses and upon completion and acceptance by owner of the above work, the sum of $20.,..Q.00-00. ....shall become immediately due and payable in full. Owner agrees to fur- nish 110 -volt electric current to light the tank and run cleaning tools. During any exterior painting, Owner shall remove any vehicles in the area which might receive paint damage. It is expressly agreed that Owner shall retain full custody and control of the water supply tank dur- ing the progress of such work, and Owner does hereby assume the risk of loss of any and all property during said period, save only such loss as is directly and proximately caused by the negligence of Contractor, its employees or agents. Owner and the authorized agents signing this contract as such agents do hereby expressly warrant that Owner has authority to make and enter this contract and that it becomes a party hereto pursuant to a lawful resolution duly and regularly adopted by the governing board of said Owner pursuant to the applicable stat- utes of this state. This constitutes the entire contract. No verbal agreements or additions will be honored. Any amendments or additions hereto must be in writing and executed by the duly authorized agents and officers of the parties hereto. IN WITNESS WHEREOF, we have set our hands and seals the day and year above written. City of City of Hutchinson, Minn. MAGUIRE IRON Inc. Mayor i By, t Clerk ac zed Agen[1 r 110.%E'ERS IN THE USE OF CLOSED CIRCUIT TV FOR INSPEC'710A OF 0 • • r/ (612) 587-5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: September 23, 1986 TO: Marlow V. Priebe FROM: Director of Engineering RE: Project No. 86-15, Letting No. 15 Freemont Avenue Cul-de-sac Two bids were received for the above -referenced project: Atkinson Blacktop $28,726.00 Wm. Mueller & Sons, Inc. $24,076.78 I recommend awarding the contract to Wm. Mueller & Sons, Inc. The work to begin subsequent to receiving the easement from Greencastle. MVP/pv cc: Newell Weed,Jr. Marlow V. Priebe Director of Engineering /D _-Z_l RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO. 15 • PROJECT NO. 86-15 Resolution No. 8398 WHEREAS, pursuant to an advertisement for bids for the improvement of Freemont Avenue Cul-de-sac (Greencastle Site) by the construction of Grading, Gravel Base, Curb and Gutter, Storm Sewer, Surfacing and Appurtenances, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Wm. Mueller A Sons, Inc. $24,076.78 Atkinson Blacktop, Inc. $28,726.00 AND WHEREAS, it appears that Wm. Mueller 8 Sons, Inc. of Hamburg, MN, is the lowest responsible bidder, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHNSON, MINNESOTA: 1. The mayor and clerk are hereby authorized and directed to enter into the attached contract with Wm. Mueller 8 Sons, Inc. of Hamburg, MN, in the name of the City of Hutchinson, for the improvement of Freemont Avenue Cul-de- sac (Greencastle Site) by the construction of Grading, Gravel Base, Curb and Gutter, Storm Sewer, Surfacing and Appurtenances, according to the plans and specifications therefor approved by the city council and on file in the office of the city clerk. 2. The city clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted by the city council this 23rd day of September, 1986. Mayor City Clerk • r REGULAR COUNCIL MEETING September 23, 1986 . WATER & SEWER FUND social security $ 74.36 *D.O.E.R. social security $ 451.16 Dodd Technical Corporation supplies 31.84 Hotsy Equipment supplies 11.80 Electric Motor motor repair 106.40 Firemans Fund Oct. LTD ins. 48.81 Fadden Pump Co. parts 66.15 Logis computer charges 495.38 Mn. Mutual Ins. Co. Oct. Life ins. 48.67 Mn. Valley Testing Lab. testing 89.50 Nalco Chem Co. supplies 5691.60 Physicians Health Plan Oct. medical ins. 998.45 RCM professional services 1521.12 PERA employer contribution 260.42 Sun Life of Canada Oct. dental ins. 146.61 U.B.C. supplies 8.48 Xerox Corporation copy paper 56.70 Water Products Co. meter parts 1765.98 $ 11,799.07 GARAGE FUND .CENTRAL *D.O.E.R. social security $ 74.36 Southwest Battery Inc. part 86.00 California Auto Body repairs 489.44 Dostal & Oleson solvent 10.25 Firemans Fund Ins. Oct. LTD ins. 6.79 Mn. Mutual Life Ins. Oct. life ins. 6.51 Physicians Health Plan Oct. medical ins. 157.14 P.E.R.A. employer contribution 44.20 Old Dominion Brush parts 425.00 Schmeling Oil Co. oil 197.45 Sun Life of Canada Oct. dental ins. 22.67 $ 2,192.02 GENERAL FUND *Dept. of Natural REsources snowmobile reg. fees $ 7.00 *Dept. of Natural Resources boat registration fees 10.00 *Dept. of Natural Resources ORV registration fees 36.00 *Lake Country Chapter registration fees for Field 60.00 *Victor Swanson for damage to crop of hay 265.00 *Dept. of Natural Resources snowmobile reg. fees 44.00 *Dept of Natural REsources boat registration fees 23.00 *Hutchinson Telephone Co. telephone 3191.90 • *D.O.E.R. social security 3049.41 -2- Juleen Flaa election judge $ 58.63 • Eva Maas election judge 51.93 Verna Anderson election judge 58.63 Rosina Johnson election judge 58.63 Mary Wangerin election judge 58.63 Sedona Miller election judge 48.58 Margaret Sorensen election judge 51.93 DeLaine J. Rolfe election judge 51.93 Phyllis G. Weseloh election judge 51.93 Evelyn Prochnow election judge 51.93 Doris Daggett election judge 51.93 Laverna Miller election judge 51.93 Marie T. Antony election judge 51.93 Darleen Knigge election judge 51.93 Barbara Scott election judge 48.58 Lillias J. Gilhousen election judge 51.93 Norma Schepers election judge 51.93 Geraldine Johnson election judge 51.93 Harriet Wixcey election judge 48.58 Sharon Rostberg election judge 48.58 Mildred Nelson election judge 52.76 Grace Kottke election judge 52.76 Rose Kadlec election judge 49.41 Mary Brummond election judge 49.41 Irma Kreie election judge 52.76 Fern Frank election judge 48.58 •Norma Totushek election judge 45.23 Duane Dascher %safety shoes 30.00 David Franzen rescue course 15.00 James Marka seminar 10.25 Doug Meier coffee-street 8.45 James R. Popp rescue course 50.47 Associated Public Safety Officers registration fees 236.00 Curtiss Equipment used disc 75.00 Designer Pools repairs 1111.74 Div. of Code Enforcement license renewals 20.00 Int'1 Soc. of Fire Service training materials 34.82 Mn.Assn of Cem. Officials registration fee 70.00 Mn. Ice Arena Managers conference fee 165.00 Mn. Maintenance Co. parts 354.75 Wagner Bernina Fabrics fabric & velcro 11.25 Central Contractors Supply supplies 76.50 Direct Market subscription 36.00 Champion Auto Store parts 29.99 Hansen Gravel Inc. dozer work & rock 547.50 Midwest Video Plus 4 movies 8.00 Mn. Society of Arboriculture registration fees 65.00 State Treasurer,Surplus Prop.Fund adm. service fee 30.00 Transportation Tech.Transfer Center registration fees 60.00 Best Western hotel reservations 861.02 Thors Supper Club supper club reservations 331.76 Historyland group reservations 270.00 Natl Fresh Water Fishing Hall group reservations 88.00 Tobys group reservations 67.50 -3- Chanhassan Dinner Theatre dinner/theatre reservations $797.00 Amoco Oil Co. gasoline 13.78 .Allen Office Products supplies 34.10 Am. Risk Services Inc. Aug. services 800.00 Automation Supply Co. office suppies 237.29 Crow Chemical chemicals 151.00 Copy Equipment supplies 100.05 Communication Auditors repairs 21.10 Dostal & Oleson Oil Co. solvent 10.25 Deans Discount case coffee 68.00 Eileen Goeders Oct. contract payment 1500.00 Ed Davies Bus. Machines supplies 6.10 Employee Benefit Adm. replacement of lost check 38,765.00 Employee Benefit Adm. workers comp. insurance 37,247.50 Firemans Fund Ins. Oct LTD ins. 606.21 Family Rexall Drug staples & stapler 21.60 Great Plains supplies 196.07 George Field fire Inst. assn. conf. 73.96 Government Bus Systems supplies 26.22 Holstein Ice Rinks Inc. parts 183.60 Hager Jewelry name plaque 13.53 Home Bakery supplies 26.28 Hutch Hospital laundry 10.80 Hutch Drug film 38.61 Ind. School Dist. 423 lifeguard 29.25 K Mart supplies 139.14 League of Mn. Cities Ins. Trust insurance 43,222.00 computer charges 5373.06 •Logis Marco Bus. Products repairs 70.88 Mn. Playground Inc. parts 17.51 Mn. Mutual Ins. Co. Oct. life ins. 501.58 ICMA dues 280.17 ICMA Retirement Corp. employer contribution 146.47 Mankato Mobile Radio repairs 146.75 Mpls Star & Tribune airport manager ad 59.00 McGarvey Coffee police coffee 64.80 Mikes Pro Shop supplies 228.80 Northwestern Bell leased phone line 326.50 Northern States Supply chemicals 76.63 Pitney Bowes Credit Corp. qtry meter rental 168.75 Homer Pittman SW bldg. conf. 10.49 Marlow Priebe Mn. Plan Assn. Mtg. 25.90 Peterson Bus Service coach rentals 405.00 Physicians Health Plan Oct. medical ins. 10,607.62 Rockite Silo Inc. cement 232.29 Sewing Basket football flags 25.50 Sears roof coating 109.18 Shopko suppies 65.64 Standard Printing purchase orders 113.70 PERA employer contribution 3852.68 Sun Life of Canada Oct. dental ins. 1558.27 James Schaefer � september compensation 1031.00 supplies 634.28 •UBC Xerox Corporation paper 1244.70 $ 164,468.81 _4= • BOND FUNDS 1980 Tax Increment Const. Bonds Gopher Eng. Inc. eng. services $6465.00 Railroad Services Inc. construction costs 82,331.23 $ 88,796.23 1981 Parking Bonds J.W. Hanson Const. Co. final estimates $2782.50 Bonds of 1986 Atkinson Blacktop final estimates $3647.79 Wm. Mueller & Sons final estimates 12,392.74 $ 16,040.53 MUNICIPAL LIQUOR STORE DOER Social security $ 290.71 PERA employer contribution 169.55 City of Hutchinson payroll 4612.81 Griggs Cooper wine & liquor 2462.19 Phillips &Co. wine & liquor 1615.46 •Ed Twin City Wine Co. wine & liquor 1205.60 Quality Wine & Spirits wine & liquor 1226.22 Griggs Cooper & Co. wine & liquor 1404.80 Ed Phillips & C.o. wine & liquor 2576.36 Quality Wine &Spirits wine & liquor 1378.88 Twin City Wine wine & liquor 2911.58 Twin City Wine Co. wine & liquor 690.03 Quality Wine & Spirits wine & liquor 2009.42 Griggs Cooper &Co. wine & liquor 1763.95 Ed Phillips & Co. wine & liquor 1894.56 Twin City Wine Co. wine & liquor 1682.80 Northland Beverage cooler rental 132.16 Bernick Pepsi Cola mix 67.50 Any Lundholm supplies 72.95 Coca Cola Bottling mix 1142.60 Henrys Candy Co. supplies 1165.39 Northland Beverages Inc. supplies 401.55 Triple G Dist. beer 7584.75 Lenneman Beverages Inc. beer 17,685.60 Locher Bros. beer 2343.40 Friendly Beverages beer 385.70 Twin City Wine Co. mix 15.96 Eagle Dist. Co. mix 35.57 Eagle Wine Co. mix 37.05 City of Hutchinson payroll 4466.43 •D.O.E.R. social security 289.62 P.E.R.A. employer contribution 169.97 City of Hutchinson payroll 4648.88 D.O.E.R. social security 535.14 City of Hutchinson insurance & fund transfer 21,920.52 -5 - Electro Watchman alarm system $ 102.00 •Hutch Leader Aug. advertising 22.10 Coast to Coast supplies 29.04 Junker Sanitation AUg. service 102.60 KOLV radio Aug. service 200.00 Hutch Telephone Co. phone service 68.61 Am. Linen Supply Co. towel service 21.86 Hutch Utilities electricity & gas 702.01 Sprengler Trucking freight charges 1131.81 $ 93,375.69 • E FOR YOUR INFORMATIOR 0 MAY 27, 1986 TO: MAYOR & CITY COUNCIL FROM; KEN MERRILL FINANCE DIRECTOR SUBJECT: LARSON STREET STORM SEWER ASSESSMENTS Reviewing the assessment records for Larson street the following has been assessed for storm sewer; Larson street (south of Roberts Road) $254.54 Interceptor part of Southwest Storm Sewer (per lot) Larson Street (north of Roberts Road) no assessement 10 Department f Ener R YOUR INFORMATION and Ecnomic Development FOR Energy Division 900 American Center Office of Information and Technical Assistance 150 East Kellogg Boulevard (612) 296-9082 St. Paul, Minnesota 55101 Energy Information Center (612) 296-5175 (Metro) 1-800-652-9747 Toll Free (a)RE,,-1VrED 5161718190.)fP )�36September 16, 1986 L Gar;, D. Plot= City Administrator City of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 Dear Gary: Your Community Energy Council Grant Application has been reviewed and the Grant Committee's recommendation has been • affirmed by Commissioner Dayton. We are pleased to announce that your proposal will be funded as proposed. Your application demonstrates the talent that cities can bring to the solution of local energy problems. We will process a grant agreement as quickly as possible so that your projects can begin as scheduled. 11 If you have any questions or desire any assistance, please call me at (612) 297-3602. Sincerely, Mark Schoenbaum, Manager Governor's Community Energy Program MS/cb cc: Mark Dayton Tony Perpich AN EQUAL OPPORTUNITY EMPLOYER (612) 587.5151 F CITY OF HUTCHINS®N 37 V✓.4SHfiVGTON AVENUE WEST HUTCHINSON, MINN. 55350 ,FOR YOUR INFORMATIOU M E M O R A N D U M DATE: September 10, 1986 TO: Mayor and—City—Council FROM: Randy DeVries WWTF Supt. ------------------------------ SUBJECT: ----------------------------- SUBJECT' Phase III Wastewater Plant --------------------------- I believe that the Wastewater Treatment Plant project is one of the largest and most important projects that this city will ever undertake. A change in engineering firms would jeopardize this project and make it hard to finish on time. Donohue and Associates have done an excellent job on this project and have kept the project moving forward. Don Roecker has already increased the funding level of this project. I hope that you would consider my thoughts on this issue. Sincerely, Randy°DeVries WWTF Supt. CC: Ralph Neumann Gary Plotz RD/ds • (612) 567.5151 vv��H 'CITY OF HUTCHINSON 317 WASIiINGTONAVEti''UEWEST 'V/NN. 55350 M E M O DATE: September 15, 1986 TO: City Attorney FROM: Director of Engineering RE: Freemont Avenue Cul-de-sac VOR MR INFORMATION Enclosed is a survey of said cul-de-sac with total right -o£ -way description on Greencastle property. We are scheduled to receive bids for the cul-de-sac on September 23rd. Before construction begins, the easement should be obtained from Greencastle. J MVP/pv enc. cc: Mayor & City Councily Gary D. Plotz 0 & Marlow V. Priebe Director of Engineering &OTAL PARCEL TO BE USED FOR STREET RIGHT OF WAY TH*T OF STREET RIGHT OF WAY WITHIN GREENCASTLE PROPERTY That part of Lot 16 of the Auditor's Plat of Section 7, Township That part of Lot 16 of the Auditor's Plat of Section 7, Township 116 116 North, Range 29 West lying within 30.00 feet on each side North, Range 29 West lying within 30.00 feet south of a line de - of a line described as follows: scribed as follows: Beginning at the northeast corner of Lot 18 of said Auditor's Beginning at the northeast corner of Lot 16 of said Auditor's Plat; thence easterly, along the easterly extension of the Plat; thence easterly, along the easterly extension of the north north line of said Lot 18, a distance of 02.50 feet and there line of said Lot 16, a distance of 82.50 feet and there termi- terminating. nating. Also that part of said Lot 16, lying within the circumference of Also that part of said Lot 16 lying south of said easterly extension a circle having a radius of 60.00 feet. The center of said circle and lying within the circumference of a circle having a radius of is the terminus of the above described line. 60.00 feet. The center of said circle is the terminus of the above described line. FREEMONT North line of Lot 1137NE c of La AVENUE 0 0 IpW c o V Ir V e y 3 ri MCO C to 3i otal area = 12 816 square feet rely within Greencostle property 6411 square feet assumed beoring extension of north line of Lot IS ne of Greencastle property N I DESCRIPTION FOR STREET RIGHT OF WAY PREPARED FOR GREENCASTLE CONDOMINIUM I I hereby Terrill That this survey, plan or report was prepared by me or under my dbeU super• vieian and ?hot I am a duly Llumed lord Surveyor under the laws of the Stale of Nlnnoota. SClylf 1n a 30, Book PELLINEN LAND SURVEYING d)a "fc1D) n� _ Dale Sept. 8, 1986 File No. 86123 Page HUTCHINSO:i,MN. Tel. 587-4789 wluord Peu{nen L:TTnse No. 9626 E • (612) 587-5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 September 12, 1986 Mr. Gary D. Plotz City Administrator Hutchinson City Hall Hutchinson, MN 55350 RE: Memo of September 10, 1986 Easements for Wastewater Treatment Plant Dear Gary: 1 gti07112�3\ SEP 1988 NECJVED M Bra •�•:1 Y cJ�J FOR YOUR INFORMATION I am in receipt of your memorandum dated, September 10, 1986. I have prepared a letter to be mailed directly to all the affected property owners and the Hassan Valley Township Board informing them of the City's intention to seek an easement over portions of their property. I am enclosing a copy of the proposed letter for your files. This letter will be mailed upon my receipt from Marlow Priebe of the names and addresses of the concerned property owners. This letter is designed to alert the property owners of the municipalities intention to obtain the easement and to allow them time to contact me with any questions that they may have. When Marlow has obtained specific legal descriptions for the easements I will prepare the easements themselves and begin direct negotiations with the property owners. You should be aware of the following: 1. Although it is the City Attorney's responsibility to negotiate easements, at the present time I have no authority to offer any property owner payment in exchange for their granting of the easement. If payment is requested by any of the property owners it will be necessary to have specific council authorization or approval before payment for the easement can be authorized. 2. Since a portion of the easement will go over • township roadway it will be necessary to obtain the consent of Hassan Valley Township to utilize their roadway right-of-way. You will note that Mr. Gary D. Plotz Page 2 September 12, 1986 • the proposed letter is to be copied directly to Hassan Valley Township. 3. Donohue requested that the entire process be completed in 48 days from the September 3rd meeting. This would mean an October 18, 1986 deadline. I believe that such a completion date is possible if we assume that all property owners are available for negotiations and that property owner demands upon the City are not unreasonable. 4. If the City is unable to obtain easements through direct negotiation Eminent Domain proceedings may be required. There is a provision for a "quick -taking" but such a procedure would still require at least 90 days from the date of the initiation of the proceedings before possession would be authorized. I do not believe it would be possible for the municipality to utilize Eminent Domain or condemnation and still be able to obtain possession of easements within the 48 days time period specified by Donohue. • Again, my course of action is as follows: a. Notify all property owners by Certified Mail upon receipt of the appropriate mailing address and the names of the owners of record. b. Prepare proposed easements and begin negotiations as legal descriptions for the easements are obtained. Sincerely yours, CITY OF HUTCHINSON By/ James H. Schaefer Hutchinson City Attorney JHS:nb Enclosure cc: Mayor & Council Randy Devries • Marlow V. Priebe Ken Merrill Ralph Neumann Mike Hoff, Donohue & Assoc. (612) 587-5151 • f/U7CH CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 September 17, 1986 Bruce Torrel 3M Company Highway 22 South Hutchinson, MN 55350 SUBJECT: Easement for Proposed Wastewater Treatment Facility Dear Mr. Torrel: The City of Hutchinson is currently planning construction of a new Wastewater Treatment Facility to be located on municipal property on South Highway 22. In order to connect the current facility with the proposed facility it is necessary to obtain easements along a route designated as shown on the enclosed map. As you can see, the route chosen corresponds to an already existing or proposed road. The easement required by the City would be 15 feet wider on each side than the existing township roadway easement and would authorize installation and • maintenance of underground utility lines. Anticipating future expansion and development needs, the City also seeks electrical, storm sewer, sanitary sewer and roadway easements. Since a portion of the route passes over property currently in your ownership, you should be aware of the following: 1. Preparation and filing of the easement will be done at municpal expense. 2. The municipality will be responsible for restoring the property upon completion of installation of the line. 3. The easements granted will be perpetual. 4. Construction is expected to begin in 1987. If you have any questions concerning this matter, please feel free to contact me at 587-7200 or stop in my office at 105 2nd Avenue Southwest. I will be contacting you again when the proposed easements have been drafted. Sincerely yours, • James H. Schaefer Hutchinson City Attorney JHS:nb cc: Mayor & CouncilG-"� Ralph Neumann Ken Merrill Marlow V. Priebe Randy DeVries Mike Hoff (612) 587-5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 TO: SUBJECT: Easement for Proposed Wastewater Treatment Facility Dear The City of Hutchinson is currently planning construction of a new Wasterwater Treatment Facility to be located on municipal property on South Highway 22. In order to connect the current facility with the proposed facility it is necessary to obtain easements along a route designated as shown on the enclosed map. As you can see, the route chosen corresponds to an already existing or proposed road. The easement required by the City would be equal to or slightly wider than the existing township roadway easement and would authorize installation and maintenance of underground utility lines. Anticipating future expansion and development need, the City also seeks electrical, storm sewer, sanitary sewer and roadway easements. Since a portion of the route passes over property currently in your ownership, you should be aware of the following: 1. Preparation and filing of the easement will be done at municipal expense. 2. The municipality will be responsible for restoring the property upon completion of installation of the line. 3. The easements granted will be perpetual. 4. Construction is expected to begin in with completion If you have any questions concerning this matter, please feel free to contact me at 587-7200 or stop in my office at 105 2nd Avenue, Southwest. I will be contacting you again when the proposed easements have been drafted. Sincerely yours, James H. Schaefer Hutchinson City Attorney JHS:nb cc: Mayor & Council Ralph Neumann Ken Merrill Marlow V. Priebe Randy DeVries Mike Hoff 0 • • (612) 587-5151 jffHUTCHINSON, ITY OF HUTCHINSON 9 •WASHINGTON AVENUE WEST ��2� 4► MINN. 55350 SEP September 17, 1986 FOR YOUR INFORMATION. Mr. Gary Plotz Hutchinson City Administrator 37 Washington Avenue West Hutchinson, MN 55350 RE: Wastewater Treatment Easements Dear Gary: On September 12, 1986 Marlow Priebe forwarded to my office addresses of various property owners to be contacted concerning the above captioned easements. On September 17, 1986 I prepared communications to be mailed directly to the • following property owners: 1. McKimm Milk Transit 2. 3M Company 3. Henry C. Kadelback 4. Milan Runke 5. Lucille Runke 6. Gerald F. and Ruth Blake 7. Gerald J. Hemerick 8. Suzanne J. Potter 9. Goebel Fixtures, Inc. 10. Wayne Kenning 11. Willard Exsted I am enclosing a copy of the letter mailed to these individuals for your files. I would note that no owner was identified for Lots A, B, C and D. Marlow Priebe indicated that he would continue to attempt to obtain the name and address of this property owner or owners and when such information was obtained would forward it directly to me. It is my understanding that Marlow willl be preparing the legal description for the various easements and when he has prepared each legal description will forward that legal description to my office so that I may incorporate it into the Mr. Gary Plotz . Page 2 September 17, 1986 appropriate easement and contact the property owner in an attempt to obtain signatures. After the initial contact with the property owners made by the September 17th letter, I will not contact them again directly until I have the appropriate legal descriptions. Sincerely yours, CITY OF HUTCHINSON By/ James H. Schaefer Hutchinson City Attorney JHS:nb Enclosure cc: Mayor & Council/ Randy DeVries Marlow V. Priebe Ralph Neumann Ken Merrill Mike Hoff • DATE: TO: FROM: RE: (6 72) 58 7-5 75 1 C17Y OF HUT CHINSON 37 0VASHINGT ON AVENUE WEST HUTCH'INSON, MINN. 55350 September 18th, 1986 Mayor and City Council Director of Engineering County Ditch 18 M E M 0 FOR YOUR INFORMATION FOR YOUR INFORMATION I have been informed that TKDA will be presenting the costs study for County Ditch 18 to the County Board on Tuesday, September 30th. • MVP/pV 0 Marlow V. Priebe Director of Engineering (612) 587-5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 FOR YOUR !NF_ORMATIO M E M O R A N D U M DATE: September 10, 1986 TO: Petitioners ------------------------------ FROM: Gary D. Plotz, City Administrator ------------------------------ SUBJECT: Request to Surface 600 Block of Roberts Road ------------------------------ The City Council received your petition to surface the 600 block of Roberts Road and unanimously voted to place your project on the list of improvements for 1987. If you have a question, feel free to contact me. /ms cc: ayor & Council 0 • DAVIDARNOLD CHB. CHARLES R. CARLES R. CARMIC HAEL MICHAEL B. LEBARON GARY D. M-DO`E'ELL FAYE KNOWLES STEVEN A. ANDERSON O. BARRY ANDERSON DANIEL J- BERENS STEVEN S. HOGE LAURA K. FRETLAND CHARLES L. NAIL. JR. DAVID A. BRUEOGEMANN JOSEPH M. PAIEMENT • 0 September 12, 1986 ARNOLD & McDOWELL ATTORNEYS AT LAW 101 .PARA PLACE HUTCHINSON, MINNESOTA 55350 City of Hutchinson Attention: Ken Merrill City Hall Hutchinson, Mn. 55350 Re: Wading Pool Dear Ken: (612) 587-7575 RESIDENT ATIORNEY G. BARRY ANDERSON 5881 CEDAR LAKE ROAD MINNEAPOLIS, MINNESOTA 55416 (012)545-9000 MN TOLL FREE 800-343-4545 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 (012)389-2214 714 TENTH STREET EAST GLENCOE, MINNESOTA 55336 (OL2) 864-6111 FOR YOUR INFORMATION I am enclosing herewith a Cashier's Check dated September 12, 1986 drawn on the First National Bank of Hutchinson in the amount of $10,453.01, which represents the funds accumulated to date on behalf of the Hutchinson Jaycees Wading Pool Fund Drive. We have previously given the City other donations and it appears to me, from my records, that at this point approximately $11,000 has been contributed to this $16,000 project. We are pursuing additional donations at this time and will be re- mitting those funds to the City as they are collected. If you have any questions or problems in connection with the fore- going, you certainly should feel free to contact me. V yours, C.-Bx ry Anderson GBA: Enclosure CC Rich Westlund Jeff Haag Mark Erickson � I A 560 L] 612? 587-5151 .y CITY OF HUTCHINSON FOR YOUR INFORMATION we, DATE: September 18, 1986 TO: Gary D. Plotz, City Administrator FROM: Marlow V. Priebe, Director of Engineering RE: Elevator and Connector Track - Hutchinson As per your memo of September 10, 1986, I submit the following: 1. Street approaches referred to by Mr. Prusak - 8/11/86 - have been completed. 2. The ditch drainage on the new track referred to by Mr. Prusak - 8/12/86 - has been completed. Small culvert referred to in last paragraph not considered necessary. No action taken. 3. The culvert referred to by Mr. Prusak - 8/13/86 - is not being considered. The north railroad ditch has ample capacity for drainage. Work has been ordered to complete surface work around the two (2) catch basins west of the elevator on the spur line to reduce erosion into the storm sewer line. As per your memo of August 26, 1986, the track construction has been completed and i assume that Mr. Prusak's billing for services can be paid. MVP/pv cc: Mayor and City Council Ralph Neumann Ken Merrill Cal Rice Marlow V. Priebe Director of Engineering • • ENGINEER'S REPORT CITY OF HUTCBINSON DATE: September 9th, 1986 TO: Mayor and City Council FROM: Director of Engineering SUBJECT: Storm Sewer Improvement Project Gentlemen: FOR YOUR INFORMATION I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on the 14th day of October, 1986. PROJECT N0. 87-01: Storm Sewer Improvement for Roberts First Addition and Berm on South Side of Roberts First and Second Addition Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest 34,425.00 2,410.00 2,410.00 unknown 2,750.00 TOTAL--------------------------------$ 41,995.00 Assessable Cost $ 32,110.00 Deferred Assessable Cost 9,885.00 City Cost 0.00 TOTAL--------------------------------$ 41,995.00 Respectfully submitted, jys�owl/-�� Marlow V. Priebe • Director of Engineering WU�W3(612) 587.5151 7, CITY OF HUTCHINSON WASHINGTON AVENUE WEST TCHINSON, MINN 55350 M E M o FOR YOUR INFORMATION DATE: September 23, 1986 TO: Mayor and City Council FROM: Director of Engineering RE: Project No. 86-12 Service Road Mr. Jerry Relph, the attorney representing College of St. Benedict, has notified me that they would accept a temporary easement for construction of a temporary service road to provide access to Plowman's Property from • Big Bear Property. The details of said easement will have to be completed between Mr.,Relph and Mr. Schaefer, before any construction begins. MVP/pv 0 Marlow V. Priebe Director of Engineering (612) 587.5151 IffH3UTCHINSON, CITY OF HUT_CHINSON •WASHINGTON AVENUE WEST MINN. 55350 Mr. Galen Houk Greencastle 250 Freemont Ave. Hutchinson, MN 55350 RE: Century Avenue Curb Dear Mr. Houk: September 23, 1986 FOR YOUR INF_ORMAT(ON I have been informed that the curb and gutter section recently replaced on Century Avenue, has not retained its proper alignment and grade. Kindly make arrangements to have this replaced, as soon as possible. It is necessary that this problem be corrected during the present construction season. MVP/pv CC: Mayor & City Council Ralph Neumann Jim Marka Miller, Miller & Mac, Inc. 0 Respectfully, CITY OF HUTCHINSON Marlow V. Priebe Director of Engineering ® (612) 587-5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 yptember 16, 1986 MEMORANDUM TO: MAYOR AND CITY CCUNCIL RE: RESULTS OF [,TER METER SURVEY FOR YOUR INFORMATION My memo of July 16, 1986, to the Council outlined our basic plan to check both inside and outside meters that were either replaced or clicked back during the fall of 1985. August 15, 1986, Ken Merrill, Dick Nagy and myself reviewed the following results: Gallons Off Households Number of Months Since Last Check • 0 - 5000 106 6 to 8 months 6000 - 10000 23 " 11000 - 15000 7 to 16000 - 20000 2 if 21000 - 25000 2 it 26000 + 7 If 147 The results of this meeting was a consensus that all outside meters that were 6000 gallons or more off (41 meters or 28%) would be replaced at once. Our basic water rate is $1.10/1000 gal. September 15, 1986, Ken Merrill, Dick Nagy and myself met again to bring everyone up to date and we were informed all 41 of the worst meters were taken care of. At this time we reviewed the 106 meters (720) that were frau 0 to 5000 gallons off during this 6 to 8 month period. 1000 gallons short 29 27% 1000 gallons over 12 11% 2000 gallons short 31 29% 2000 gallons over 2 2% 3000 gallons short 11 10% 3000 gallons over 1 1% 4000 gallons short 7 7% 4000 gallons over 1 1% . 5000 gallons short 11 11% (continued) rEMoRANDLM September 16, 1986 Page 2 By comparing individual house meters from last fall's survey to this year's readings, we felt we should replace 55 out of the 106 listed above. This concludes the planned monitoring for 1986. During 1987 money has been budgeted for personnel to monitor both inside and outside meters throughout the city. The two college students we employed to moniter the water meters were instructed to make a casual look to observe whether sump pumps were being diverted into the sanitary sewer system. They were instructed not to enter any room other than the one that contained the water meter. This procedure resulted in only 2 sightings of illegal hookups. 0 • 0 CJ • EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL Pamela Lindahl w w FOR YOUR INFORMATION DATE September 18, 1986 ADDRESS I Silver Lake (Hutchinson in November) r r SUPERVISED BY Ken Merrill EMPLOYMENT STATUS X NEW EMPLOYEE OTHER: FULL TIME X PART TIME OR SEASONAL PAY RATE Grade IV COMMENTS Replacing Bonnie Baimietz who has been named planning conndssion secretary THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL POLICY AND TO THE COUNCIL APPROVED SELECTION PROCESS, /4 y /e DEPARTMENY HEAD PERSONNEL COORDINATOR CITY ADMINISTRATOR I • • • A-4159 Hutchinson DENNIS ALBERTSON ANNEXATION BEFORE THE MUNICIPAL BOARD OF THE STATE OF MINNESOTA Kenneth F. Sette Chair Shirley J. Miheilch Vice Chair John W. Carey Member Melvin Dose Ex -Officio Member Howard Christensen Ex-Officlo Member ����,y161718192p�,� SEP 1986CO �N RE(�jjJ�p N cn FOR YOUR INFORMATION IN THE MATTER OF THE PETITION FOR ) FINDINGS OF FACT THE ANNEXATION OF CERTAIN LAND TO ) CONCLUSIONS OF LAW THE CITY OF HUTCHINSON PURSUANT TO ) AND ORDER MINNESOTA STATUTES 414 ) The above -entitled matter came on for hearing before the Minnesota Municipal Board pursuant to Minnesota Statutes 414, as amended, on March 6, 1985, at Hutchinson, Minnesota. The hearing was conducted by Richard A. Sand, then Commissioner, pursuant to Minnesota Statutes 414.01, Subdivision 12. Also in attendance were Kenneth F. Sette, Chair, and County Commissioners Howard Christensen and Melvin Dose, Ex -Officio Members of the Board. The City of Hutchinson appeared by and through James Schaefer, City Attorney, Lynn Township appeared by and through Royal Knutson, Township Clerk, and the petitioner appeared by and through Curtis Bradford, Attorney at Law. Testimony was heard and records and exhibits were received. After due and careful consideration of all evidence, together with all records, files and proceedings, the Minnesota Municipal Board hereby makes and flies the following Findings of Fact, Conclusions of Law, and Order. FINDINGS OF FACT 1. On December 14, 1984, a copy of the petition for annexation by the sole property owner was filed with the Minnesota Municipal Board. The petition contained all of the Information required by statute, including a -2 - description of the territory subject to annexation which is as follows: . The N 1/2 of the S 1/2 of the SE 1/4 of the NE 1/4 of Section 12, Township 116 North, Range 30 West, excepting therefrom the following described tract of land: A part of the N 1/2, S 1/2 of SE i/4 of NE 1/4 of Section 12, Township 116 N, Range 30 W, McLeod County, Minnesota. Described as follows: Beginning at a point on the South line of said N 1/2, S 1/2 of SE 1/4 of NE 1/4 of said Section 12, said point being on the West 75.0 foot Right of Way line of Minnesota T.H. No. 15, said point bearing South 890 391 West 75.0 feet from the SE corner of said N 1/2, S 1/2 of SE 1/4 of NE 1/4 of said Section 12, thence, along the South line of said N 1/2, S 1/2 of SE 1/4 of NE 1/4 of said Section 12, South 890 391 West 264.0 feet, thence due North 165.0 feet, thence North 890 391 East 264.0 feet to the West Right of Way line of Minnesota T.H. No. 15, thence, along said R.O.W. line due South 165.0 feet to the point of beginning. Tract containing 1.0 acres more or less. Also excepting a part of the N 1/2 of S 1/2 of SE 1/4 of NE 1/4, Section 12, Township 116 N, Range 30 W, McLeod County, Minnesota, described as follows: Beginning at a point on the S line of said N 1/2, S 1/2 of SE 1/4 of NE 1/4 said Section 12; said point bearing S 890 391 West a distance of 339.0 feet from the SE corner of said N 1/2, S 1/2 of SE 1/4 of NE 1/4, Section 12, thence continuing along said S line aforesaid S 890 391 West a distance of 264.0 feet; thence due N 165.0 feet; thence N 890 391 E 264.0 feet; thence due S 165.0 feet to the point of beginning. Tract containing 1.0 acres, more or less. • An objection to the proposed annexation was received by the Minnesota Municipal Board from Lynn Township on November 28, 1984. The Municipal Board, upon receipt of this objection, conducted further proceedings in accordance with M.S. 414.031, as required by M.S. 414.033, Subdivision 5. 2. Due, timely and adequate legal notice of the hearing was published, served, and filed. 3. The area subject to annexation is unincorporated, approximately 8 acres in size and abuts the City of Hutchinson by approximately 50% of its total boundary. 4. Approximately 90% of the area proposed for annexation is classifled as silty clay, loam, and 10% as peat. Slope varies from 0 to 10% and soil permeability Is good. 5. The City of Hutchinson had a population of 8,031 in 1970, a -3- 9 • population of 9,244 In 1980, and its current population Is approximately 9,481. 6. The Town of Lynn had a population of 778 in 1970 and a population of 693 in 1980. The township's current population Is approximately 750. 7. The area proposed for annexation has no population. 8. The City of Hutchinson has approximately 1,656 acres in residential use, approximately 586 acres in institutional use, approximately 352 acres in commercial use, approximately 335 acres in industrial use, and approximately 280 acres In agricultural use. 9. Seven acres of the area proposed for annexation are prime agricultural land. The other one acre abuts Highway 15 and contains a house and garage. 10. The City of Hutchinson has a Comprehensive Plan, a zoning ordinance, • subdivision regulations, an official map, a capital improvements program and budget, a fire code and Minnesota Building Code, Minnesota Plumbing Code, a floodplain ordinance, and a sanitation ordinance. 11. The County of McLeod has a zoning ordinance, subdivision regulations, an official map, shoreland ordinance, floodplain ordinance, sanitation ordinance, and human services program. 12. The City of Hutchinson presently provides its residents with water, sanitary sewer, storm sewer, solid waste collection and disposal, fire protection, police protection, street Improvements and maintenance, administrative services, and recreational opportunities. 13. The city is willing to provide the area proposed for annexation with all of the services it presently provides the residents of the City of Hutchinson If the subject area is annexed. The annexation area has no need • for additional services at this time. 14. There are no present pollution problems in the annexation area. The -4 - annexation area has a private well and septic tank. • 15. The Town of Lynn presently provides the annexation area with fire protection by contract, police protection from the county, and administrative services. 16. In 1985: the assessed valuation of the City of Hutchinson was $41,604,982. The city's mill rate was 48.57. The City of Hutchinson had a total bonded indebtedness of $15,705,000. 17. In 1985: the assessed valuation of the Town of Lynn was $7,302,038. The town's mill rate was 4.80. The Town of Lynn had no bonded indebtedness. 18. The city's fire Insurance rating Is 5. The town's fire insurance rating Is A. 19. The assessed valuation of the area proposed for annexation for 1985 was $13,748. • 20. For 1985: the county's mill rate was 28.72 for the city and 29.23 for the township. The difference between the town mill rates is for a library system which the City of Hutchinson directly assesses for. The school district's mill levy for both the city and the area proposed for annexation was 49.81. The Special Taxing District's mill levy was .154. 21. The area proposed for annexation is presently served by the same school district as the City of Hutchinson. 22. The City of Hutchinson is the only municipality adjacent to the area proposed for annexation.. 23. Lynn Township can continue to function without the area proposed for annexation. 24. The City of Hutchinson has a land use plan which designates certain areas for commercial use. The city's planned use for the annexation area Is • commercial/industrial. There Is vacant commercial area adjacent to the U -5- • annexation area already within the city. 25. There are no present plans for any development In the area proposed for annexation. CONCLUSIONS OF LAW 1. The Minnesota Municipal Board duly acquired and now has jurisdiction of the within proceeding. 2. The area proposed for annexation is not now nor is it about to become urban or suburban in nature. 3. Municipal government is not required to protect the public health, safety, and welfare In the area subject to annexation at the present time. 4. An order should be issued by the Minnesota Municipal Board denying the petitioned annexation of the area described herein. O R D E R • 1. IT IS HEREBY ORDERED: That the request for the annexation of the property described In Findings of Fact 1 herein, be and the same is hereby denied without prejudice. 2. IT IS FURTHER ORDERED: That the effective date of this order is September 15, 1986. Dated this 15th day of September, 1986. MINNESOTA MUNICIPAL BOARD 165 Metro Square Building St. Paul, Minnesota 55101 Patricia D. Lundy Assistant Director • 11100 Minnesota Department of Education Capitol Square 550 Cedar Street Saint Paul. Minnesota 55101 Phone-. (612) 29 Office of Library Development and Services lbg10 ��g� 440 Capitol Square h�� s SEP 1986 September 1986 RECEIVED � BY Dear City Clerk or County Auditor: Minnesota Statutes 134.33 and 134.34 affect city and county funding for participation in regional library systems. The law requires that the Department of Education certify annually to you the minimum amount of local support necessary during the next calendar year for your city or county to remain eligible to participate in the regional library system. Once a county or city has reached the minimum level, then maintenance of effort is required by federal and state law for the regional public library system to continue to receive federal and state aid funds. Once minimum required levels are met, a city or county may increase support to whatever level it chooses. In most regional Library systems, • contracts, agreements or budgetary needs may call for amounts larger than the minimums certified to you by this Office. The minimum Level of local support is determined in one of three ways. The minimum level is the largest amount of: (1) The dollar amount provided for public library service during the preceding year (not less than the amount in 1986 must be provided in 1987, for example) as specified in Minn. Stat. 134.34, Subd. 4; or (1)) Tke dcllar amount prcvideyl for r`i`lic library Service Aurin- 1985 on order to meet federal requirements under the Library Services and Construction Act (Public Law 84-597) or (3) The dollar amount equivalent to the lesser of either: (a) .4 mill on the adjusted assessed valuation of all partici- pating areas for the second preceding year (1985 adjusted valuation, payable 1986, is used for 1987, for example) as specified in Minn. Stat. 134.34, Subd. 1; or (b) $3.58 per capita in 1987 for the population of areas taxed WL public library br_rvicu as specified in Minn. SLai.. • Subd. 1. (over) e AN EQUAL OPPORTUNITY EMPLOYER _ a _ e s s -2. - If the adjusted assessed valuation from the previous year has increased more than ten percent, the minimum level of local support is required to increase only by ten percent as specified in Minn. Stat. 134.34, . Subd. 2. The per capita minimum increases by one-half of the percentage increase in the statewide adjusted valuation, but never more than ten percent as specified in Minn. Stat. 134.34, Subd. 2. If the adjusted assessed valuation decreases, there is a proportional decrease in the minimum level of local support required. The 1986 Legislature passed a temporary relaxation for 1986 and 1987 of the requirement stated in (1) above so that the provisions of (2) above are presently the pertinent section for maintenance of effort. Minn. Stat. 134.34, Subd. 1 states that: "In no event shall the Department of Education require any city or county to provide a higher level of support than the level of support specified in this section in order for a system to qualify for a regional library basic system support grant. This section shall not be construed to prohibit a city or county from providing a higher level of support for public libraries than the level of support specified in this section." The enclosed Certification form states the minimum amount of local support for operating purposes in 1987 for eligibility for participa- tion in a regional library system. If there are questions about this Certification, please contact Alan D. Lewis, Assistant Director. Sincerely yours, tOA441A A William G. Asp, Director Idy Library Development and Services Enc. WGA/mn • 0 Capitol Square 550 Cedar Street Saint Paul, Minnesota 55101 Phone: Office of Library Development and Services 440 Capitol Square Building September 1986 CERTIFICATION OF MINIMJM LOCAL SUPPORT REQUIREENT: 1987 This is to certify that the minimum level of financial support for goperating purposes of public library service for �A��j , for eligibility to participate in the regional library system grant program pursuant to Minnesota Statutes 134.33 and 134.34 shall be $ S-30 56 in 1987. This amount repre— sents the equivalent of: = .4 mill on 1985, payable 1986, adjusted assessed valuation F1 $3.58 per capita EJ 1986 budgeted amount U�r,985 amount provided Adjusted to reflect valuation decrease Other Those portions of the county excluded for purposes of determining and providing the amount are as follows: /� N` William G. Asp ey Director 4 _ _ _ _ AN EOUAL OPPORTUNITY EMPLOYER _ • • • RUDY BOSCFIWITZ MINNESOTA 'Acnif eb ,cif of ez Zenaf e WASHINGTON. D.C. 20510 September 2, 1986 Mr. Kenneth Merrill Assistant City Clerk City of Hutchinson 37 Washington Avenue W. Hutchinson, Minnesota 55350 Dear Kenneth: COMMITTEE ASSIGNMENTS. AGRICULTURE BUDGET FOREIGN RELATIONS SMALL BUSINESS VETERANS AFFAIRS FOR YOUR INFORMATION. Thank you for your letter concerning the Clean Water Act. I appreciate receiving your thoughts on this important matter. As you may know, current law requires that the Environmental Protection Agency (EPA) and the states control the discharge of pollutants into lakes and streams from industries, public sewers, and other sources. Since 1974, when water pollution legislation was first enacted, Congress has renewed funding authorizations and considered major amendments every five years or so to reflect changes in clean-up technologies and the status of the environment. During the 98th Congress the Senate Environmental and Public Works Committee conducted hearings to evaluate the Clean Water Act. The committee concluded that while the Clean Water Act has helped to clean up our nation's streams and lakes in the past ten years, there were improvements that could be made in the law. In response to these hearings, Senator John Chafee (R -Rhode Island) introduced the "Clean Water Act Amendments" to better control water pollution through the federal -state regulatory water program and a grant program to aid local governments in building sewage treatment plants. Although the 98th Congress adjourned before this legislation could be considered, Senator Chafee reintroduced these amendments, which were passed by the full Senate earlier this year, include the following changes: -- deadlines for complying with "Best Available Technology" requirements for industrial wastewater treatment were extended either to July 1, 1988, or three years from the date the EPA sets such requirements; -- requirements were laid out for states to identify waters that will not meet EPA standards because of toxic pollution and states were given two years to develop control requirements for those waters; -- states were required to have a non -point pollution source (pollution which comes from broad land areas such as farms and forest areas) management program set up within 18 months; and, September 2, 1986 Page 2 -- $300 million was authorized in grants for assisting states in carrying out their plans. The second section of the "Clean Water Act Amendments" deals with the sewage grants program which expired September 30, 1985. The bill calls for $18 billion in grants and loans through 1994. This section of the Act became the most controversial due to the adoption of a new formula to distribute the funds to the states. The allocation formula that was adopted by the committee was based on a series of complex mathematical steps. Each state's need was determined according to the "1984 Needs Survey" conducted by the Environmental Protection Agency. The needs of the states were then divided into four eligible categories -- secondary treatment, advanced treatment, infiltration -inflow correction, and new interceptor sewers -- and from this information a certain percentage of national need was determined for each state. Before the funds were to be actually allocated, the states were placed into one of three categories. This is when the program began to break down. In my opinion the tier system adopted by the committee was extremely unfair to many of the larger states, particularly in the Midwest and Northeast. The tiers were originally set up as follows: Tier III -- These states (Alaska, Arizona, Delaware, Hawaii, . Idaho, Montana, Nebraska, New Mexico, North Dakota, Rhode Island, South Dakota, Vermont, and Wyoming) were determined to represent 3.5 percent of the total national need yet they were slated for 8.5 percent of the total program funding. Tier II -- Utah, Kansas, Oklahoma, Oregon, Arkansas, Colorado, Maine, and the District of Columbia, which represent 6 percent of the national need, were given 9 percent of the money. Tier I -- Everybody else (including Minnesota) -- those states which represent 90.3 percent of the total national need -- was only allocated 82.5 percent of the program funding. The result of this situation for Minnesota was a staggering 20 percent cut in funding for the next year, which worked out to be a $9 million reduction from our 1984 funding level. Because of my concern about this unfair formula, I joined 19 of my colleagues in sending a letter to Majority Leader Robert Dole to express our dissatisfaction with the distribution of funds and our intent to filibuster the bill if necessary. In addition, I wrote a letter (again, along with several of my colleagues) to all of the other members of the Senate expressing • our opposition to this unfair formula. On June 13, 1985, the proposed legislation was brought to the Senate floor for consideration. During the debate a compromise amendment was brought forward to change the sewage • September 2, 1986 Page 3 grants allocation formula. This amendment was worked out with the committee chairman (Bob Stafford from Vermont) and those of us who were most affected by the change. The allocation for Tier I states was changed from 82.5 percent to 85 percent and a cap of 20 percent was placed on the increases in the Tier II and Tier III states. This means an annual $2.6 million increase in funding for Minnesota over the committee's original formula. While this adjustment still means Minnesota gets less money, I felt it was the best compromise we could expect, so I joined my colleagues in approving the legislation on a vote of 94-0. The House of Representatives version (H.R. 8) of the bill was introduced by Representative James Howard (D -New Jersey, Chairman of the House Committee on Public Works and Transportation) and was passed last year. The House and Senate have been in conference since late this spring and unfortunately it is not clear if the differences in the two bills can be resolved. Interestingly, one of the key issues is the formula for the allocation of the sewer grants money -- the House wants to retain the current formula. And frankly that's what's best for Minnesota too. So we'll have to wait to see how it is all resolved. • The protection of our environment is vital to the well-being of everyone. With the passage f these amendments, we are taking another step forward in envinme al protection for ourselves and generations to follow. Again, thanks for writi{g. I h to hear from you again in the future. 1 Sincerely, Rudy schwitz United States Senator RB/mbb E Hutchinson Utilities Commission Hutchinson, Minnesota 225 micmgan street 55350 September 22, 1986 City Council City of Hutchinson City Hall 37 Washington Avenue West Hutchinson, MN 55350 FOR YOUR INFORMATION �2�212223242?\ SEP 1986' `_ REr.�vEn BY M RE: S.P. 4308-22 (T.H. 22) Tom Thumb & Big Bear Properties Dear Council Members: The power pole which exists at Sta. 1001 + 40, the new common entrance for the above properties, is a major feeder to this area. In visiting with the Director of Engineering, several unanswered questions still exist as to future plans for the area. Hutchinson Utilities Commission would be willing to bury the facilities, if definite plans were finalized. During the interim period, the overhead pole will be reset which • will require the placement of temporary anchors on private property. We would request that any plans for that area would be coordinated with the Utilities to insure proper placement of underground facilities_ If you have any questions on this matter, please contact us. Thank you. Sincerely, HUTCHINSON UTILITIES COMMISSION M_ D. "Butch" Wentworth Electric & Gas Supt. Is E. "Bud'' Daggett Presdert cc: Pat Hughes, MN Dept. of Transportation Theodore, Beatty Marlow Priebe, Director of Engineering, city of Hutchinson Vice President Tom Thumb Thomas B.Lyke Big Bear Secretary R.H Alexander General Manager Tel. 6121587-4746 E (612) 587-5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 September 11, 1986 Mayor Paul Ackland and Members of the Hutchinson City Council �$g101712- N SCE�Pj1986 1"' Br ', FOR YOUR INFORMATION RE: Harald F. Hendricksen vs. James Weckman et al Dear Mayor Ackland and Members of the Council: On June 17, 1986 I filed the attached Notice of Motion and Motion and Memorandum in the above captioned case. This scheduled a Motion for a Summary Judgment in this case to be held on the 5th day of June, 1986 at 9:30 a.m. in the District Court of McLeod County. Between the date of the filing and the scheduled date Mark A. Carrigan was removed as attorney for Plaintiff Harald F. Hendricksen and John Corbey substituted. Mr. Corbey had a conflict with the June 5th hearing date, all parties consented to rescheduling of the hearing for September 12, 1986. I confirmed that rescheduling by a letter to Mr. Corbey, dated July 8, 1986, a copy of which is enclosed. In that letter I pointed out to Mr. Corbey my belief that the law suit was without merit and should be voluntarily dismissed. I suggested to Mr. Corbey that Summary Judgment hearing could be avoided if he were to voluntarily agree to dismissal of the municipality from the action. I pointed out that if voluntary dismissal were not forthcoming we would seek from Mr. Hendricksen and his representative attorney's fees and costs based upon prosecuting a claim or claims were facts emerged during the pretrial proceedings indicating that no claim could be maintained. On August 18, 1986 no voluntary dismissal of the municipality had been granted and I served upon Mr. Corbey a Notice of Motion and Motion seeking an award of costs, disbursements, attorney's fees and witness fees. This Motion was based upon our assertion that Harald Hendricksen was making a claim knowing it to be frivolous and was saught persuant to the authority of Minnesota Statutes. On Wednesday, September 10, 1986 I received a telephone call from Mr. Corbey indicating that he had reviewed thoroughly my Mayor Paul Ackland Members of the Hutchinson City Council Page 2 September 11, 1986 brief and the attached correspondence and was at this time willing to voluntarily dismiss the City of Hutchinson. This dismissal would be contingent upon the municipality not pursuing its claim for attorney's fees. Since an award of attorney's fees was merely problematical and obtaining such an award would be highly unusual I tentatively agreed to the dismissal. Mr. Henricksen was claiming damages in excess of $50,000. Obtaining this dismissal is an important victory since both the Cities Airport insurer and general liability insurer have specifically denied coverage under the terms of their policy. Airport coverage is limited to accidents and this claim did not meet the definition of an "accident." Our general liability coverage would not be applicable since the basis for the City's position throughout this matter was that Mr. Weckman was not an employee of the municipality and the municipalities insurance coverage pertains only to municipal employees. Based upon Mr. Weckman's lack of insurance and the municipality "deep -pocket" the City was potentially liable for a large portion of any award that may have been granted based upon joint and several liability. Any monies paid as a result of this lawsuit to Mr. Hendricksen would have had to come from the General Fund. Dismissal of the matter is with prejudice, meaning that the City may not be brought in at any future time. This dismissal further saves the City, liability, but additional court costs. Sincerely yours, CITY OF HUTCHI++NSON By/ Noun J, �/ I James 4H. Schaefer Hutchinson City Attorney JHS:nb Enclosures not only potential • Cl 0 • JAMES H. SCHAEFER ATTUANRY AT W10 103 led A.e. S. N. P. O. R.. 363 HUTCHINSON, MN 55330-0363 1413-387.7100 July 8, 1986 Mr. John Corbey, Atty. 891 Madison Avenue P.O. Box 345 Mankato, MN 56001 RE: HARALD HENDRICRSEN VS. CITY OF HUTCHINSON ET AL Dear Mr. Corbey: On behalf of the City of Hutchinson I hereby acknowledge the withdrawal of Mark A. Carrigan as attorney for • Plaintiff Harald Hendricksen in the above -captioned matter. The municipality also acknowledges your substitution as attorney for plaintiff Hendricksen. I understand that there is a conflict with the date scheduled for hearing of my Motion for Summary Judgment. Apparently you will be in Milwaukee on the July 25th hearing date. Rather than reschedule the hearing date at this time I would prefer to leave the matter scheduled; and if you are unable to attend, have it rescheduled on the 25th. This would permit us to have the hearing if for some reason your hearing in Milwaukee is delayed or cancelled. If you are unable to attend the July 25th hearing date, we can simply have the matter scheduled for the next District Court Special Term. Hopefully by now you will have read the depositions of the various parties and had an opportunity to review my motion and the attached memorandum. This letter states the position of the City of Hutchinson pursuant to Rules 11 and 37 of the Federal Rules of Civil Procedure, and Minnesota Statutes Section 549.21; this lawsuit is without merit and should be voluntarily dismissed. I am writing this letter in the hope that the necessity for the Summary Judgment hearing can be avoided by attorneys who conscientiously review the facts and the law and determine that a claim cannot be supported. Rule 11 makes attorneys accountable for a defendant's • attorneys fees for having prosecuted a claim or claims against 0 Mr. John Corbey, Atty. July 81 1986 Page Two the defendant where facts emerged during pretrial proceedings indicating that no claim could be maintained. See Rod era v. Lincoln TowingService, Inc., 596 Fed. Sup. 13 Northern District of Illnois 1984 In Rodgers a civil rights action the court explained that "claims under virtually every conceivable theory," which are "ponderous, extravagant and overblown," will no longer be judicially tolerated and will subject the proponents of such claims to attorney's fees. We do not wish to threaten any attorney with Rule 11 sanctions before providing that attorney with an opportunity to take appropriate action on his own initiative. I sincerely hope that your review of this matter will confirm the propriety of a voluntary dismissal. Should such a voluntary dismissal not be forthcoming we will continue our action for Summary Judgment and will pursue all costs and attorney's fees associated with having to defend each unsubstantiated claim. We support our demand for dismissal with the memorandum supplied with the motion for Summary Judgment. We believe . that the evidence provides no basis for the assertion that Mr. Hendricksen believed or relied upon any actual or perceived business relationship between defendant Weckman and the City of Hutchinson. We further do not believe that Mr. Hendricksen will be able to take the stand and testify that he felt the municipality authorized Mr. Weckman to act as its agent in the conducting of aircraft inspection or repairs. Sincerely yours, CITY OF HUTCHINSON By/ James H. Schaefer Hutchinson City Attorney JHS:dlp cc: Gary Plotz Hutchinson City Administrator r -IL • STATE OF MINNESOTA • COUNTY OF MC LEOD HARALD F. HENDRICKSEN, DISTRICT COURT FIRST JUDICIAL DISTRICT Plaintiff, VS. NOTICE OF MOTION AND MOTION JAMES WECKMAN, CITY OF HUTCHINSON, A MINNESOTA CORPORATION, DON ROTI, AIRCRAFT SALES, INC., LOREN CASE, Defendants. TO: Mark A. Carrigan, Esq., attorney for Plaintiff Harald F. Hendricksen, Smith and Hendricksen Chartered, 722 East 11th Street, P.O. Box 98, Glencoe, MN 55336. PLEASE TAKE NOTICE, that at Special Term of this Court at the McLeod County Courthouse, in the City of Glencoe, County of McLeod, State of Minnesota, on the 25th day of July, 1986 at 9:30 a.m. in the District Court, or as soon thereafter as counsel may be heard, Defendant City of Hutchinson will move this Court for summary judgment in favor of the Defendant City of Hutchinson for the relief demanded in its Answer. Said Motion will be based on the attached affidavits on all the files and proceedings herein. CITY OF HUTCHINSON James H. Schaefer Hutchinson City Attorney 105 -2nd Avenue Southwest P.O. Box 363 Hutchinson, MN 55350 Phone: (612) 587-7200 STATE OF MINNESOTA DISTRICT COURT • COUNTY OF MCLEOD FIRST JUDICIAL DISTRICT Harald F. Hendricksen, Plaintiff, vs. NOTICE OF MOTION AND MOTION James Weckman, City of Hutchinson, A Minnesota Corporation, Don Rott, Aircraft Sales, Inc., Loren Case, Defendants. TO: Plaintiff, Harald Hendricksen and his attorney, John Corbey, Esquire, 891 Madison Avenue, P.O.Box 345, Mankato, MN 56001. PLEASE TAKE NOTICE that Special Term of this Court, at the District Courthouse in the City of Glencoe, County of McLeod, State of Minnesota, on 12th day of September, 1986, at • 9:30 a.m., or soon thereafter as counsel may be heard, Defendant, City of Hutchinson will move this Court for an award to Defendant City of Hutchinson for its reasonable costs, disbursements, attorney's fee, and witness fees. Said Motion is based upon Plaintiff Harald Hendricksen asserting a claim knowing it to be frivolous and is sought pursuant to the authority of Minnesota Statutes section 549.21 and Minnesota Rules of Civil Procedure. Said Motion will be based on the Depositions, Derogatories and all the files and proceedings herein. James H. SchaefA Attorney for the City of Hutchinson 105 2nd Avenue Southwest Hutchinson, MN 55350 o (612) 587-7200 Dated: Q � ��(• n�