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cp06-23-1987 c
HUTCH INSON CITY CALENDAR WEEK OF June 21 TO June 27 WEDNESDAY -24- 10:00 A.M. - Directors Meet- ing at City Hall SUNDAY -21- FATHER'S DAY WATER CARNIVAL PARADE r THURSDAY -25- 5:30 P.M. - Nursing Home Board Meeting at Burns Manor MONDAY -22- :00 P.M. - Open Bids at City Hall for Demolition/ Removal of Structure FRIDAY -26- TUEY -23- 10:00 A.M. - Wastewater Treat- ment Plant Staff Meeting at Project Site Office 7:30 P.M. - Charter Commission i Meeting at Fire Station 7:30 P.M. - City Council Meet- ing at City Hall SATURDAY -27- VACATION & CONFERENCE: KEN MERRILL - June 22 -29 Vacation DICK NAGY - June 24 -26 Water Operators School AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JUNE 23, 1987 1. Call to Order - 7:30 P.M. 2. Invocation - Rev. Lavern Johnson, Bethlehem United Methodist Church 3. Consideration of Minutes - Bid Opening of May 26, 1987 and June 8, 1987; Regular ee ing o-f June 8, 1987 and Special Meeting of June 15, 1987 Action - Approve as distributed - Approve as amended 4. Routine Items (a) Reports of Officers, Boards and Commissions 1. Financial Report - May 1987 2. Planning Commission Minutes of May 19, 1987 3. Nursing Hone Board Minutes of May 21, 1987 Action - Motion to order report and minutes filed . 5. Public Hearin - 8_00 P.M. (a) Roll No. 226 - Project No. 87 -01, Letting No. 1 (HEARING CONTINUED FROM JUNE 8, 1987) Action - Motion to close hearing - Motion to reject - Motion to approve project and adopt roll and award contract for improvement - Motion to waive reading and adopt Resolution (b) Assessment Roll No. 233 - Project No. 87 -35 (Supplemental Agreement to Letting No. 2, Project No. 87 -09) Action - Motion to close hearing - Motion to reject Motion to approve supplemental agreement and adopt roll - Motion to waive readings and adopt Resolutions No. 8554 and No. 8559 (c) Improvement Project No. 87 -36, Letting No. 16 Action - Motion to close hearing - Motion to reject - Motion to approve project, plans and specifications and set bid date - Motion to waive readings and adopt Resolutions No. 8555 and No. 8556 6. Communications, Requests and Petitions (a) Consideration of Insurance Renewals With Presentation By American Risk • Services and Insurance Planners Representatives Action - Motion to reject - Motion to approve renewals 1 CITY COUNCIL AGENDA - JUNE 23, 1987 7. Resolutions and Ordinances (a) Resolution No. 8560 - Resolution For Purchase Action - Motion to reject - Motion to waive reading and adopt 8. Unfinished Business (a) Continuation of Board of Review from June 17, 1987 9. NEW BUSINESS (a) Consideration of Delinquent Water And Sewer Accounts Action - Motion to authorize extension of payment period - Motion to authorize discontinuation of service (b) Consideration of Amendment of Portable Sign Ordinance with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to approve and waive first reading of ordinance and set second reading July 14, 1987 (c) Consideration of Rezoning from R -5 to R -2 In Fifth Addition to Lakewood 40 Terrace Submitted By Staff with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to approve and waive first reading of ordinance and set second reading July 14, 1987 (d) Consideration of Variance Submitted By William Backen of Farm & Home Distributing with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to approve and waive reading and adopt Resolution (e) Consideration of Conditional Use Permit Requested By Andrew Ross with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to approve and waive reading and adopt Resolution (f) Consideration of Final Plat of Fifth Addition To Lakewood Terrace Submitted By Loretta McDonald And Street Name Change with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to approve and waive reading and adopt Resolution • Q • CITY COUNCIL AGENDA - JUNE 23, 1987 (g) Consideration of Lot Split of Lots 5 and 6, Block 1, Rolling Oaks Fifth Addition Requested By John Miller with Favorable Recommendation of Planning Commission Action- Motion to reject - Motion to approve lot split (h) Consideration of Revised Sketch Plan Submitted By Roger Siemsen Within Two Mile Radius Action - Refer to County with no objection (i) Consideration of Purchasing Xerox Printing Machine for Engineering Department Action - Motion to reject - Motion to approve purchase (j) Consideration to Confine City Utility Easement Action - Motion to reject - Motion to approve and vacate excess easement (k) Consideration of Escrow Agreement with Robert L. Carr Co. . Action - Motion to reject - Motion to approve and enter into agreement (1) Consideration of Second Quarter Merit Adjustment And Pay Grade Classification Change Action - Motion to reject - Motion to approve recommendations (m) Consideration of Setting Interest Rate for 1987 Assessment Rolls Action - Motion to reject - Motion to approve interest rate - Motion to waive reading and adopt Resolution No. 8561 (n) Consideration of Establishing Assessment Hearing for Letting No. 15, Assessment Roll No. 234 Action - Motion to reject - Motion to approve roll and set hearing for July 14, 1987 at 8:00 P.M. - Motion to-waive readings and adopt Resolutions No. 8557 & No. 8558 (o) Consideration of Authorizing Hutchinson Community Hospital To Expand Offices On Lower Level Action - Motion to reject - Motion to approve expansion (p) Consideration of Purchasing Five Critical Care Beds for Hutchinson • Community Hospital Action - Motion to reject - Motion to approve purchase 3 CITY COUNCIL AGENDA - JUNE 23, 1987 (q) Consideration of Replacing Incinerator for Hutchinson Community Hospital Action - Motion to reject - Motion to approve replacement 10. Miscellaneous (a) Communications from City Administrator 11. Claims, Appropriations and Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment 4 • 0 u • • MINUTES BID OPENING TUESDAY, MAY 26, 1987 The bid opening was called to order by City Administrator Plotz at 2:00 P.M. Present were: City Administrator Gary D. Plotz, Finance Director Kenneth B. Merrill, Bond Consultant Bill Fahey, and Administrative Secretary Marilyn Swanson. The publication notice of bond sale for $5,975,000 General Obligation Waste- water Treatment Bonds of 1987 was read. The following bids were opened: Clayton Brown & Associates, Inc. Cronin & Company, Inc. First Bank Minneapolis Harris Trust & Savings Bank Manufacturers Hanover Trust Company Prudential -Bache Securities, Inc. TOTAL INTEREST NET INTEREST COST RATE $4,494,465.76 7.1397 4,659,455.75 7.4018 4,494,425.00 7.1396 4,543,175.75 7.2171 4,471,923.75 7.1039 4,509,480.75 7.1635 The publication notice of bond sale for $1,200,000 General Obligation Improve- ment Bonds of 1987 was read. The following bids were opened: Clayton Brown & Associates, Inc. Cronin & Company, Inc. First Bank Minneapolis Harris Trust & Savings Bank Manufacturers Hanover Trust Company Prudential -Bache Securities, Inc. TOTAL INTEREST NET INTEREST COST RATE $556,117.50 6.70021 573,971.00 6.9153 550,100.00 6.6277 560,786.50 6.7564 551,970.25 6.6502 556,833.00 6.7088 The bids were referred to the bond consultant for review and recommendation to the City Council meeting this evening. There being no further business, the meeting adjourned at 2:15 P.M. MINUTES BID OPENING MONDAY, JUNE 8, 1987 The bid opening was called to order by Finance Director Kenneth B. Merrill at 2:00 P.M. Also present was Administrative Secretary Marilyn Swanson. The reading of Publication No. 3698, Advertisement for Bids, Letting No. 15, Project No. 87 -33 & 87 -34, was dispensed with. The following bid was opened: Juul Contracting Hutchinson, MN $89,894.75 The bid was referred to the City Engineer for review. The meeting adjourned at 2:03 P.M. �i ' • 11 • MINUTES • REGULAR MEETING - HUTCHINSON CITY COUNCIL MONDAY, JUNE 8, 1987 1. The meeting was called to order by Mayor Ackland at 7:30 P.M. The follow- ing were present: Mayor Paul L. Ackland, Aldermen Mike Carls, John Mlinar, and Pat Mikulecky. Absent: Alderman Marlin Torgerson. Also present: City Administrator Gary D. Plotz, Director of Engineering Eugene Anderson and City Attorney G. Barry Anderson. 2. INVOCATION In the absence of a pastor, there was no invocation. 3. MINUTES The minutes of the regular meeting of May 26, 1987 were approved as dis- tributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING OFFICIAL'S REPORT - MAY 1987 • (b) GAMBLING LICENSE FOR AMERICAN LEGION AUXILLIARY AND HUTCH HOCKEY ASSOCIATION AT PETER'S BY THE PARK (c) NON- INTOXICATING MALT LIQUOR LICENSE FOR TOURNAMENTS JUNE 19 -21 AND JULY 11 -12 BY SPANKY'S (d) USE OF FIREMAN'S PARK FOR MUSIC CONCERT ON JUNE 20, 1987 (e) DANCE PERMIT FOR FARM 8 HOME 25TH ANNIVERSARY ON AUGUST 14, 1987 (f) APPOINTMENT TO HUTCHINSON COMMUNITY ENERGY COUNCIL: 1. BARBARA BONNIWELL 2. BRENDA MAIERS The motion was made by Alderman Carls, seconded by Alderman Mlinar, to order the report filed, issue the license and permit, approve the concert and ratify the appointments, with the exclusion of item (c) on the list. Motion unanimously carried. 5. PUBLIC HEARING - 8:00 P.M. (a) ROLL NO. 226 - PROJECT NO. 87 -01, LETTING NO. 1 (HEARING CONTINUED FROM MAY 12, 1987) • Mayor Ackland reopened the continued hearing at 8:00 P.M. He stated the affected property owners were in favor of the project; however, no one wanted to be assessed. He could not see the City doing the project 1 CITY COUNCIL MINUTES - JUNE 8, 1987 • if it was not assessed. Following discussion, Alderman Mlinar made the motion to continue the hearing until the next meeting, pending hearing from property owners. Motion seconded by Alderman Mikulecky and carried unanimously. 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) DISCUSSION OF ASSESSMENT TO WALLY TEICH Attorney Ronald McGraw represented Wally Teich regarding assessment to property he formerly owned. Mr. Teich's position was that he overpaid for a 1979 project assessment. It was reported the City changed its policy on assessing corner lot property in 1980 after the Teich assessment was done. Following discussion, Alderman Mlinar moved to defer to the June 23, 1987 meeting. Motion seconded by Alderman Mikulecky and unanimously carried. (b) PRESENTATION BY SPANKY'S REGARDING INTOXICATING LIQUOR LICENSE Mr. Pat May, representing Spanky's, reported that D'Vinci's restaurant • closed on June 1 and broke its 10 -year lease with the owner of the building. He then requested a two -week extension to June 19 for set- ting up a menu to comply with the ordinance to sell food with a liquor license. It was the City Attorney's legal opinion that a two week delay would present no problem, but the ordinance would have to be enforced. The City Council concurred with the recommendation and no action was taken. (c) CONSIDERATION OF REQUEST FOR STREET LIGHT ON CIRCLE DRIVE Alderman Mlinar moved to approve and refer the request to the Utilities Commission. Motion seconded by Alderman Mikulecky and unanimously car- ried. (d) PRESENTATION BY CITY ATTORNEY ON STATUS OF AIRPORT APPRAISALS Attorney Anderson reported he was still waiting to hear from the State regarding the status of the airport appraisals. Alderman Carls moved to defer until June 23, 1987. Motion seconded by Alderman Mlinar and carried unanimously. (e) PRESENTATION BY CONSTRUCTION ANALYSIS & MANAGEMENT INC. REGARDING POLICE FACILITY President Vergil Florhaug of CAM presented an update report on the • status of the police facility project. He stated a letter of intent 2 �J CITY COUNCIL MINUTES - JUNE 8, 1987 had been sent to the low bidders on the project notifying them a con- tract would be forthcoming; however, the 30 day time limit has lapsed. It was reported that Gopher State Contracting had withdrawn its bid but would consider doing the project for a $10,000 increase in bid price. Also, several contractors wished to raise their prices due to an omis- sion in the bids. Attorney Anderson commented on the issue of negotiating with the low bidder. It was not necessary to reject the low bid to take the next lowest bid as long as it is under the next low bidder. Mr. Florhaug stated the Penske bid had been adjusted by changing the prices on concrete in the wall. There was discussion regarding the plans for the building and the two versus four hour wall requirement. Building Official Marka stated he had received a letter from the State Building Department accepting the two hour wall, but it was not signed by the architect. The State made an error, and the four hour wall is required according to State Build- ing code. Mr. Florhaug requested someone be put in charge of the project as a contact person so he would not have to go through City Council meet- ings on all items. He will have a report prepared by Friday concern- ing budget revision and status of bidders. Alderman Carls moved to schedule a special City Council meeting on Mon- day, June 15, 1987 at 8:00 P.M. to review the reports submitted by CAM. Motion seconded by Alderman Mlinar and unanimously carried. 7. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 8550 - RESOLUTION FOR PURCHASE Alderman Carls moved to waive reading and adopt Resolution No. 8550. Motion seconded by Alderman Mlinar and unanimously carried. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF PROHIBITING PARKING ON SOUTH SIDE OF SOUTH GRADE ROAD FROM T.H. 15 TO MERRILL STREET (DEFERRED MAY 26, 1987) Administrator Plotz reported he was waiting for a response from Jim DeMeyer regarding this item. Alderman Carls moved to defer until a future meeting. Motion seconded by Alderman Mlinar ande carried unan- imously. 9. NEW BUSINESS • (a) CONSIDERATION OF ENERGY COUNCIL APPLICATION 3 CITY COUNCIL MINUTES - JUNE 8, 1987 0 Doug Jost and Glenn Matejka presented the application for a Community Energy Council Grant covering a two year period. The City's local match cost would be $1,800 the first year and $900 the second year. Following discussion, the motion was made by Alderman Mlinar, seconded by Alderman Mikulecky, to approve the grant application and waive reading and adopt Resolution No. 8553. Motion carried unanimously. (b) CONSIDERATION OF STATUS OF GROVE STREET AND FOURTH AVENUE SURFACING The City Engineer presented a report on the restoration of Second Avenue. City cost for a two inch mat on Second Avenue would be $5,000. He also gave four alternatives for street restoration on the relief sewer project for Fourth Avenue Southwest to Grove Street. After discussion, Alderman Mlinar moved to approve alternative No. 4 for Grove Street and Fourth Avenue Southwest for 1988. Motion seconded by Alderman Mikulecky and unanimously carried. (c) CONSIDERATION OF EASEMENT FOR PAMIDA PROPERTY AND ASSOCIATED LEGAL FEES The City Engineer reported the City needed easements from the Plaza 15 shopping center and the owner of the former Pamida property for the service road along Highway 15 South. • Following discussion, Alderman Mlinar moved to defer to the June 15, 1987 special Council meeting. Motion seconded by Alderman Carls and carried unanimously. (d) CONSIDERATION OF NORTH PARK TENNIS COURT LIGHTING WITH RECOMMENDATION OF PARK & RECREATION BOARD Director Bruce Ericson presented two options for lighting of the North Park tennis courts. The Park & Recreation Board recommended option A, to provide light fixtures and install on existing poles at a cost of $5,600, with the money to come from the park dedication fund. After discussion, Alderman Mikulecky moved to have the item of the ten- nis court lighting put into the 1988 budget. Motion seconded by Alder- man Carls and unanimously carried. (e) CONSIDERATION OF GRADE STATUS OF CIVIC ARENA /POOL MANAGER Following discussion, the motion was made by Alderman Carls, seconded by Alderman Mlinar, to approve the reclassification to grade "F" for the Civic Arena /Pool Manager. Motion carried unanimously. (f) CONSIDERATION OF PROPERTY AT 325 ADAMS STREET SOUTH Fire Marshal Field reported the owner of the property at 325 Adams • Street South wanted to sell the house and property to the City for one 4 CITY COUNCIL MINUTES - JUNE 8, 1987 • dollar. It was his recommendation to purchase the property, demolish the building(s) and sell the lot. After discussion, Alderman Mlinar moved to authorize purchase of the property and to advertise for bids to demolish the structures. Motion seconded by Alderman Carls and unanimously carried. (g) CONSIDERATION OF CHANGES WITHIN ORGANIZATION CHART AND JOB DESCRIPTIONS RELATING TO RETIREMENT OF DIRECTOR OF MAINTENANCE OPERATIONS Following discussion, the motion was made by Alderman Carls to approve the organizational changes. Motion seconded by Alderman Mikulecky and carried unanimously. (h) CONSIDERATION OF ANNUAL APPRECIATION PICNIC City Attorney Anderson stated he was checking into the insurance rami- fications of the City serving beer at the picnic. The Council concurred to hold the annual appreciation picnic August 19 at the Civic Arena and cater the food as in the past. RECESS: The Council adjourned for a 10 minute recess at 10:25 P.M. • (i) CONSIDERATION OF AWARDING CONTRACT FOR PROJECT NO. 87 -16, LETTING 11 City Engineer Anderson recommended awarding the contract for Project No. 87 -16 to the only bidder, Juul Contracting Company, in the amount of $16,055.80. The motion was made by Alderman Mikulecky, seconded by Alderman Mlinar, to approve and award the contract to Juul Contracting Company, to waive reading and adopt Resolution No. 8551. Motion unanimously carried. (j) CONSIDERATION OF RECEIVING ENGINEER'S REPORT AND CALLING HEARING ON IMPROVEMENT PROJECT NO. 87 -36 The City Engineer presented a report on the sanitary sewer and appur- tenances improvement project at an estimated cost of $55,000. Realtor Jim Fahey commented that the assessment search on property sold on Oakwood Lane did not have complete information regarding the sani- tary sewer, and as a consequence his business may be liable for the additional cost involved. The City Attorney stated the responsibility rested with the seller, and City staff should not be responsible for recording certain information on the assessment search. Following discussion, Alderman Mlinar moved to approve the engineer's report, set a hearing for June 23, 1987 at 8:00 P.M., to waive reading • and adopt Resolution No. 8549. Motion seconded by Alderman Carls and carried unanimously. 5 CITY COUNCIL MINUTES - JUNE 8, 1987 0 (k) CONSIDERATION OF SANITARY SEWER ON GROVE STREET NORTH OF WASHINGTON AVENUE After discussion, the motion was made by Alderman Mikulecky, seconded by Alderman Carls, to approve City control of the sanitary sewer and to waive reading and adopt Resolution No. 8552. Motion unanimously car- ried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz stated Director Bruce Ericson had submitted a report on the expenses and revenue for the concert held at the Civic Arena. Also, the Finance Director had prepared a report on the three property owners who received refund payments for meter over - charge on water /sewer bills. It was reported that Acting Police Chief Kirchoff had presented several alternatives to resolve the parking problem at the high school. Atten- tion was also directed to the memorandum from Engineer Gene Anderson regarding the traffic control signal at the intersection of T.H. 7/22 and School Road. The owner of the Sheep Shedde complained to the City Administrator about the high rates for refuse hauling in Hutchinson compared to Olivia and Willmar where he also owns restaurants. Administrator Plotz stated he would have a report on goals and objec- tives ready for the next meeting. The EPA will be in Hutchinson for four days during July to conduct an audit on the wastewater treatment plant files. (b) COMMUNICATIONS FROM ALDERMAN PAT MIKULECKY Alderman Mikulecky inquired about the status on parking assessments. He was contacted by Russ Meade regarding this matter. Mr. Meade was concerned about cars parked on the street in front of commercial busi- nesses instead of in the city lot which does not allow over -night park- ing. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Alderman Mikulecky, seconded by Alderman Carls, to approve and authorize payment from the appropriate funds. Motion unanimously carried. • 12. ADJOURNMENT There being no further business, the meeting adjourned at 11:25 P.M. 6 MINUTES • SPECIAL MEETING - HUTCHINSON CITY COUNCIL MONDAY, JUNE 15, 1987 1. CALL TO ORDER. The meeting was called to order by Mayor Paul Ackland at 8:00 p.m. Present in addition to Mayor Ackland were Aldermen Mike Carla, John Mlinar, Marlin Torgerson and Pat Mikulecky, City Attorney Barry Anderson and City Administrator Gary Plotz. 2. REPORT BY VIRGIL FLORHAUG. Mr. Florhaug of CAM provided the council with an updated report on the status of bids. Some changes are still being negotiated and not all bidders have turned in contracts. It is hoped that all signed contracts will be in the hands of CAM by June 23. The council still needs to authorize CAM to send out contracts to Pinske's and Star Iron. Total cost at this time is projected at $765,588, which includes the change to a 4 -hour fire wall. Mr. Florhaug hopes that actual construction can begin by July 1. A site superintendent has not yet been retained, but several have been interviewed, and it is likely that Tom Christensen may be selected. After discussion, motion was made by Alderman Torgerson to authorize CAM to accept the Pinske and Star Iron bids. Seconded by Alderman Carls, the motion carried unanimously. After discussion, motion was made by Alderman Torgerson to authorize the • Mayor and City Administrator to sign all contracts. Seconded by Alderman Carla, the motion carried unanimously. 3. EASEMENT FOR FORMER PAMIDA PROPERTY. City Attorney Anderson reported that Pamida has dropped its request for reimbursement from the city, with the stipulation that they be assured no assessments are being planned. The Attorney will send a letter to that effect. 4. EASEMENT ON DEFOREST WAGNER PROPERTY. Director of Engineering Eugene Anderson provided communication to the council stating that Mr. Wagner requests reimbursement for any damage to his crops from 1987 construction of sewer lines. Easement for construction would be obtained based on this consideration. Motion was made by Alderman Torgerson authorizing Director of Engineering to proceed to negotiate to obtain easement for construction through the Wagner property. Motion was seconded by Alderman Carla and carried unanimously. 5. ADJOURNMENT. Meeting adjourned at 8:55 p.m. r1 LJ G'C r MAY EVENUE REPORT - GENERAL FUND TAXES LICENSES PERMITS AND FEES INTER - GOVERNMENT REVENUE CHARGES FOR SERVICES FINES & FORFEITS MISCELLANEOUS REVENUE CONTRIBUTIONS FROM OTHER FUNDS REVENUE FOR OTHER AGENCIES TOTAL EXPENSE REPORT GENERAL FUND MAYOR & COUNCIL CITY ADM. /CITY CLERK ELECTIONS FINANCE MOTOR VEHICLE ASSESSING LEGAL PLANNING ITY HALL CREATION BUILDING POLICE DEPARTMENT FIRE DEPARTMENT COMMUNITY SERVICE OFFICER PROTECTIVE INSPECTIONS CIVIL DEFENSE SAFETY COUNCIL FIRE MARSHALL ENGINEERING STREETS & ALLEYS STREET MAINTENANCE A/C LIBRARY SENIOR CITIZEN CENTER PARK .'REC. ADMIN. RECREATION CIVIC ARENA PARK DEPARTMENT CEMETERY COMMUNITY DEVELOPMENT DEBT SERVICE AIRP =RT TRANSIT COMMUNITY ENERGY COUNCIL UNALLOCATED ISOTAL CITY OF HUTCHINSON FINANCIAL REPORT - 1987 MAY CURRENT YEAR TO ADOPTED BALANCE PERCENTAGE MAY DATE ACTUAL BUDGET REMAINING USED 375000.00 382334.48 1314700.00 932365.52 0.29 69.00 11314.00 16950.00 5636.00 0.67 19246.47 42901.62 66900.00 23998.38 0.64 0.00 21986.00 1087494.00 1065508.00 0.02 71620.54 188217.38 508144.00 319926.62 0.37 3027.99 15560.31 29600.00 14039.69 0.53 14140.58 57104.68 131800.00 74695.32 0.43 0.00 77500.00 429000.00 351500.00 0.18 1722.24 1910.I5 500.00 - 1410.15 3.82 464826.82 798828.62 3585088.00 2786259.38 0.22 1978.46 14163.92 31467.00 17303.08 0.45 10736.30 55460.46 133954.00 78493.54 0.41 0.00 0.00 4850.00 4850.00 0.00 14578.19 72121.79 197268.00 225146.21 0.37 4978.26 30306.94 66037.00 35730.06 0.46 0.00 0.00 19700.00 19700.00 0.00 6222.41 33170.66 32807.00 - 3633.66 1.01 205.00 10706.81 11375.00 668.19 0.94 2265.35 1437''3.02 40083.00 25709.98 0.36 2991.68 15487.05 66470.00 50982.95 0.23 50457.42 349718.19 741043.00 391324.81 0.47 30006.71 54604.12 91585.00 36980.88 0.60 2189.62 13530.01 37650.00- 24119.99 0.36 6121.54 33601.64 81346.00 47744.36 0.41 0.00 0.00 825.00 825.00 0.00 0.00 0.00 150.00 150.00 0.00 3216.89 16884.08 41023.00 24138.92 0.41 14803.54 76762.00 192643.00 115881.00 0.40 26869.74 120658.45 359103.00 238444.55 0.34 4611.12 24655.38 70700.00 46044.62 0.35 1124.93 30071.94 64696.00 34624.06 0.46 16270.53 33485.06 53690.00 20204:94 0.62 6979.20 35019.36 87392.00 52372.64 0.40 4695.51 32609.10 128122.00 95512.90 0.25 5625.56 57152.92 114172.00 57019.08 0.50 26630.59 122570.94 362092.00 239521.06 0.34 7122.41 17476.71 43790.00 26311.29 0.30 2275.93 i3026.99 33150.00 20123.01 0.39 8500.00 14500.00 50396.00 35896.00 0.29 14354.56 33220.46 50572.00 17351.54 0.66 5304.07 31265.89 121734.00 .90468.11 0.26 586.71 5739.31 0.00 - 5739.31 1548.89 68270.83 255203.00 186932.17 0.27 265331.141430616.03 35850BB.00 2154471.97 0.40 4 - �?, (I) MAY CITY OF HUTCHINSON FINANCIAL REPORT - 1987 MAY 82533.42 ENTERPRISE FUNDS 0.00 985.31 4800.00 REVENUE REPORT - LIQUOR FUND MONTH OF YEAR TO ADOPTED BALANCE PERCENTAir 27676.73 MAY DATE ACTUAL BUDGET REMAINING US LIQUOR SALES 3344871.85 151399.93 3390000.00 238601.07 0.39 WINE SALES 11181.92 49221.29 135000.00 85776.71 0.36 BEER SALES 65159.96 237011.37 635000.00 397988.63 0.37 BEER DEPOSITS -42.73 - 132.81 0.00 132.B1 6604.00 MISC. SALES 3955.44 14315.77 0.00 - 14315.77 1227514.00 INTEREST 442.75 1774.98 5200.00 CASH DISCOUNTS - 391.90 - 1332.47 0.00 1332.47 TDTAL 114789.29 452257.06 1165200.00 712942.94 0.39 EXPENSE REPORT LIQUOR FUND PERSONEL SERVICES 10844.25 59136.58 141670.00 82533.42 0.42 SUPPLIES. REPAIR & MAINTENANCE 0.00 985.31 4800.00 3814.69 0.21 OTHER SERVICES & CHARGES 3444.94 8163.27 35840.00 27676.73 0.23 MISCELLANEOUS 54.00 327.00 9100.00 8773.00 0.04 CAPITAL OUTLAY 823.30 823.30 42500.00 41676.70 0.00 TRANSFERS 0.00 0.00 110000.00 110000.00 0.00 COST OF SALES 90639.27 .350798.06 877000.00 526201.94 0.40 OTHER 0.00 6604.00 6604.00 0.00 IDTAL 105805.76 420233.52 1227514.00 807280.48 0. REVENUE REPORT - WATER SEWER /FUND FEDERAL GRANTS 0.00 7B50.00 0.00 - 7850.00 0.00 WATER SALES 37868.46 181803.03 460000.00 278196.97 0.40 WATER METER SALES 560.00 1850.00 7009.00 5150.00 0.26 REFUSE SERVICES 29714.90 136665.57 328000.00 191314.43 0.42 SEWER SERVICES 43862.99 222790.98 615000.00 392209.02 0.36 EPA SALES 37025.54 189869.78 450000.00 PENALTY CHARGES 742.97 4481.13 7000.00 2518.87 0.00 INTEREST EARNED 5663.53 16759.42 60000.00 43240.58 0.28 REFUNDS & REIMBURSEMENTS 0.00 1268.00 2000.00 732.00 0.00 OTHER 83.23 938.34 150.00 - 788.34 6.26 TOTAL 155521.62 764296.25 1929150.00 1164853.75 0.40 EXPENSE REPORT - WATER SEWER/FUND REFUSE 27521.65 137608.25 325000.00 187391.75 WATER 33931.64 213558.86 884040.00 670481.14 SEWER 43049.73 373577.73 688483.00 314905.27 TASTE TREATMENT PLANT CONSTRUCT. 889363.16 951553.95 0.00 - 951553.95 TOTAL 993866.18 1676298.79 1897523.00 221224.21 0.42 0.24 0.51 0.88 • MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, May 19, 1987 1. CALL TO ORDER The meeting was called to order by Vice Chairman Larry Romo at 7:30 p.m. with the following members present: Bruce Drahos, Spencer Beytien, Roland Ebent, Marlin Torgerson, and Vice Chairman Larry Romo. Members absent: Chairman Tom Lyke and Bill Craig. Also present: Building Inspector, Jim Marka, City Administrator, Gary Plotz and City Engineer, Eugene Anderson. 2. MINUTES Mr. Beytien made a motion to approve the minutes of the regular meeting dated Tuesday, April 21, 1987. Seconded by Mr. Torgerson the motion carried unanimously. 3. PUBLIC HEARINGS (a) CONSIDERATION OF CONDITIONAL USE PERMIT SUBMITTED BY GARY MILLER Vice Chairman Romo opened the hearing at 7:31 p.m. with the reading of publication #3691 as published in the Hutchinson Leader on • Thursday, May 7, 1987. The request is for consi ering a conditional use permit to allow Crow River Country Club to construct a 16' X 28' addition to the kitchen on property located on Country Club Road. Mr. Torgerson made a motion to close the hearing. Seconded by Mr. Beytien the hearing closed at 7:35 pm. Mr. Ebent made a motion to recommend approval to the City Council. Seconded by Mr.Torgerson the motion carried unanimously. (b) CONSIDERATION OF CONDITIONAL USE PERMIT SUBMITTED BY GILBERT HAMMER Vice Chairman Romo opened the hearing at 7.35 p.m. with the reading of publication #3692 as published in the Hutchinson Leader on Thursday, May 7, 1987. The request is for coning a conditional use permit to allow the owner to remodel a dairy retail store into living quarters for Vo -Tech students on property located on 106 Erie Street. Mr. Hammer was present to explain the use of the building and that the property does conform with flood plain regulations. Mr. Ebent moved to close the hearing, seconded by Mr. Torgerson the hearing closed at 7:40 p.m. Mr. Torgerson made a motion to recommend approval to City Council. Seconded by Mr. Drahos the motion carried unanimously. • (c) CONSIDERATION OF PRELIMINARY PLAT OF FIFTH ADDITION TO LAKEWOOD TERRACE SUBMITTED BY LORETTA ACDONALD 1 6C) MINUTES - HUTCHINSON PLANNING COMMISSION 5/19/87 Vice Chairman Romo opened the hearing at 7:40 p.m. with the reading of publication #3693 as published in the Hutchinson Leader on Thursday, May 7, 1987. The request is for the purpose of considering the platting of a parcel of property to be known as Fifth Addition to Lakewood Terrace. Mr. Romo read the memo from City Engineer Anderson regarding the plat after which Engineer Anderson responded with favorable comment on the plat. Building Official Marka explained staff recommendation of the plat and how it fits into the Comprehensive Plan. Mr. Torgerson moved to close the hearing, seconded by Mr. Beytien the hearing closed at 7:43 p.m. Mr. Drahos made a motion to recommend approval to City Council. Seconded by Mr. Torgerson the motion carried unanimously. 4. OLD BUSINESS (a) DISCUSSION OF PORTABLE SIGN ORDINANCE Building Official Marka explained the ordinance and the procedure of enforcement. Mr. Torgerson lead discussion as to the cooperation of the community businesses and the difficulty of enforcing such sign ordinances. . After discussion Mr. Torgerson.moved to set the Public Hearing for June 16, 1987. Seconded by Mr. Beytien the motion carried unanimously. It was suggested to notify businesses with portable signs 6f the hearing. (b) DISCUSSION OF COMPREHENSIVE PLAN REPORT - Chapters 4-7 Administrator Plotz suggested scheduling 2 firms to make presentations at the next meeting so as to stay on the time line for the budget review in August. Mr. Romo recommended that the commission members continue to familiarize themselves with the report. (c) CONSIDERATION OF REQUEST BY SUPER AMERICA FOR TIME EXTENSION OF CONDITIONAL USE PERMIT AND VARIANCE GRANTED 11/86 There was discussion of the service road and the accessability to the business. Engineer Anderson explained the traffic problems that could arise. Mr. Torgerson made a motion to recommend a 6 month extension to City Council. Seconded by Mr. Drahos the motion carried unanimously. r� U q MINUTES - HUTCHNISON PLANNING COMMISSION 5/19/87 5. NEW BUSINESS • (a) DISCUSSION OF REZONING R -5 TO R -2 IN MCDONALDS LAKEVIEW ADDITION Building Official Marka explained the staff recommendation of the approval to rezone an area in McDonalds Lakeview Addition from R -5 to R -2. Administrator Plotz noted the reasons for R -2 zoning and the aesthetics of the area. Mr. Torgerson made a motion to recommend approval to set a Public Hearing on the rezoning. Seconded by Mr. Ebent the motion carried unanimously. (b) CONSIDERATION OF SKETCH PLAN SUBMITTED BY ALFRED KOGLIN (two -mile radius) Mr. Koglin explained the plan and his willingness to work with the city and township as to the roadway. There was discussion on the cul -de -sac with consensus by the commission that possibly a horseshoe access would be more easily maintained. Mr. Koglin noted the unusual property lines making it difficult to cone up with a solution on the roadway, although he would be reviewing the sketch again in order to find an agreeable change. Mr. Torgerson moved to recommend approval of the sketch plan provided that Mr. Koglin change the road in order that it can be is maintained by the Township. Seconded by Mr. Beytien the motion carried unanimously. (c) CONSIDERATION OF SKETCH PLAN SUBMITTED BY SIEMSEN /LARAWAY (two - mile radius) 1] Mr. Romo commented on the denial of the sketch plan by the Acoma Town Board. The plan was disapproved by the town board on the grounds that agricultural land is not to be taken out of production and platted. Mr. Ebent moved to recommend denial of the sketch plan following the recommendation of the Acoma Town Board. Seconded by Mr. Beytien the motion carried unanimously. (d) PRESENTATION BY TKDA INC. ON COMPREHENSIVE PLAN There was no presentation at this time. (e) CONSIDERATON OF FINAL PLAT OF SUNSET RIDGE ADDITION SUBMITTED BY KEVIN COMPTON Engineer Anderson noted the recommended changes in the final plat on Lot 14 and the name change of Connecticut Court to Westwood Road. 3 MINUTES - HUTCHINSON PLANNING COMMISSION 5/19/87 Mr. Ebent made a motion to recommend approval of the final plat to City Council. Seconded by Mr. Torgerson the motion carried unanimously. 6. OTHER BUSINESS (a) DISCUSSION OF RENTER'S FACT SHEET Building Official Marka commented on the distribution of the fact sheet and that there was no response by the community thus far. He noted that Hutchinson is not ready for licensing at present but the City should educate the public with handouts. There was d?iscussion on using portions of the fact sheet as public information in the local newspaper. 7. ADJOURNMENT There being no futher business the meeting was adjourned at 8:30 pm. • • 4 � r q BURNS MANOR MUNICIPAL NURSING HOME Minutes - May - 1987 • The Board of Directors for Burns Manor Municipal Nursing Home met Thursday, May 21, 1987 at 5:30 p.m. in the Annex Day Room. President Larry Graf presiding. Members present: Larry Graf Jim Mills Ancher Nelsen David Jensen Gloria Dansereau Marge Putney Mavis Geier Members absent: Esther Kuehl John Mlinar Guests: Larry Jacobson - Accountant of the Charles Baily & Company, Certified Public Accountants. Bonnie Nelson - Student, Mankato State Uni- versity. MINUTES OF PAST MEETING: A motion was made by Marge Putney and seconded by Jim Mills to approve the minutes. All in favor. Motion carried. ACCOUNTS PAYABLE: A motion was made by Gloria Dansereau and seconded by Ancher Nelsen to approve for payment the attached listing of accounts in the amount of $41,668.90. All in favor. Motion • carried. FINANCIAL REPORT: Larry Jacobson, accountant of the Charles Baily & Company, Certified Public Accountants, reported on the 1986 audit. The audit showed that Burns Manor is financially healthy. A question and answer period followed. David Jensen, financial advisor, discussed the April financial statement and the 1987 budget. The occupancy rate determines profit or loss. Most of the expenses are fixed and are not adjustable. OLD BUSINESS A. Air Conditioners: The City Council approved the additional $300.00 per air conditioning unit. Excerpts of City Council minutes, dated April 28, 1987 and May 12, 1987 are incorporated with the Burns Manor minutes of the April 23, 1987 meeting. B. Moratorium: A letter was written to Sandra Gardebring, State of Minnesota Department of Human Services stating the • improvements needed at Burns Manor and inquiring how to accom- plish it within the confines of the moratorium. C. Tom Hindle Lawsuit: Mrs. Geier has not been advised of any new developments in the lawsuit. !� /\ May Minutes Page 2 OLD BUSINESS CONTINUED: D. Nursing Assistant Class: Six nursing assistants attended • the "Building Self Esteem" class at Willmar. E. Cable T.V.: A discussion was held by the board voicing the concerns of the V.F.W. and the American Legion representatives not being able to contact the administrator. A letter of apology will be written to the organizations. A date for a meeting with the Commanders will be requested. F. Policy Concerning Employee Telephone Calls: The Burns Manor Employee Policy states that use of the telephone for personal reasons, other than for an emergency will result in disciplinary measures, including dismissal. Excessive abuse of the phone has resulted in administrative regulations con- cerning emergency use of the phone for all employee calls. This has resulted in complaints from employees and people wishing to contact Burns Manor employees. Discussion: The Burns Manor telephone policy shall remain the same. Only emergency calls are to received or made • by employees. NEW BUSINESS A. State Activity Convention: The State Activity Convention will be held in Duluth. Two Burns Manor employees will attend. B. Nursing Assistants: Retaining nursing assistance has been a problem. Employees do not show up for work or they work a few days and leave. This has resulted in a shortage of nursing assistants. The employment rate in Hutchinson is 4.4% which accounts for the few amount of applicants applying for work. C. Food Costs: Food costs will increase due to a State order for all nursing homes to increase the meat portion an additional one ounce for all residents. D. Resignation: Esther Kuehl has resigned from the Board for health reasons. The Mayor was informed of her resignation. is May Minutes Page 3 • Patient Satisfaction forms were available. There being no further business, President Larry Graf adjourned the meeting. The Burns Manor Board of.Directors will meet Thursday, June 25, 1987 at 5:30 p.m. in the Annex Day Room. ATTEST: • Larry Graf, President • Respectfully submitted: av 1s J. G er; Secretary r' PUBLISHED IN THE HUTCHINSON LEADER, HUTCHINSON, MINNESOTA, ON THURSDAY, APRIL 23RD, 1987. NOTICE OF HEARING ON PROPOSED ASSESSMENT • PUBLICATION NO. 3683 ASSESSMENT ROLL NO. 226 Letting No. 1, Project No. 87 -01 Hutchinson, Minnesota April 213t, 1987 TO WHOM IT MAY CONCERN: NOTICE is hereby given, that the Council will meet at 8:00 P.M. . on the 12th dam of May, 1987, in the Council Chambers of City Hall at Hutchinson. Minnesota, to pass upon the proposed assessment against affected property for the improvement of Roberts First Addition and Berm on South Side of Roberts First and Second Additions by construction of Storm Sewer and Appurtenances. You may, at anytime prior to certification of the assessment to the County Auditor, pay the entire assessment on such property, with interest accrued to the date of payment, to the City Clerk. No interest shall be charged if the entire assessment is paid by September 30th, 1987. You may, at anytime thereafter, pay to the City Clerk the entire amount of the assessment remaining unpaid, with interest accrued to December 31st of the year in which such payment is made. Such payment must be made before November 15th or interest will be charged through December 31st of the succeeding year. If you • decide not to prepay the assessment before the date given above, the rate of interest that will apply is 7 percent per year. The right to partially prepay the assessment shall be until September 30th, 1987. The proposed assessment is on file for public inspection at the City Clerk's Office. The total amount of the proposed assessment is PLAN l - $45,163.15, PLAN B - $40,857.88, or PLAN C - $26,323.97. Written or oral objections will be considered at the meeting. No appeal may be taken as to the amount of an assessment unless a signed, written objection is filed with the Clerk prior to the hearing or presented to the presiding officer at the hearing. The Council may, upon such notice, consider any objection to the amount of a proposed individual assessment at an adjourned meeting upon such further notice to the affected property owners as it deems advisable. If an assessment is contested or there is an adjourned hearing, the following procedure will be followed: 1. The City will present its case first by calling witnesses who may testify by narrative or by examination, and by the introduction of exhibits. After each witness has testified, the contesting party will be allowed to ask questions. This procedure will be repeated with each witness until neither side has further questions. 2. After the City has presented all its evidence, the objector may call • witnesses or present such testimony as the objector desires. The same procedure for questioning of the City's witnesses will be followed with the objector's witnesses. 5 ""CATION N0. 3683 ` !(tom 2 3. The objector may be represented by counsel. 4. Minnesota rules of evidence will not be strictly applied; however, they may be considered and awed to the Council as to the weight of items of evidence or testimony presented to the Council. 5. The entire proceedings will be tape recorded. 6. At the close of presentation of evidence, the objector may make a final presentation to the Council based on the evidence and the law. No new evidence may be presented at this point. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or Clerk. Under Minnesota Statutes, Section 435.193 to 435.195, the Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of this law and the resolution adopted under it, may, within 30 days of the confirmation of the assessment, apply to • the City Clerk for the prescribed form for such deferral of payment of this special assessment on his property. XA 4'-kx Gary D. Plo City AdmWni3trator Hutchinson, Minnesota • RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL NO. 226 • Resolution No. 8517 WHEREAS, pursuant to proper notice duly given as required by law, the Council has met and heard and passed upon all objections to the proposed assessment for the improvement of Roberts First Addition and Berm on South Side of Roberts First and Second Additions by construction of Storm Sewer and Appurtenances, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included in hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the first Monday in January, 1988, and shall bear interest at the rate of _ percent per annum as set doom by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from October 1, 1987, until the 31st day of December, • 1988. To each subsequent installment when due, shall be added interest for one year on all unpaid installments. • 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by the 1st day of October, 1987; and he may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to the 31st day of December, of the year in which such payment is made. Such payment must be made before October 10, or interest will be charged through December 31, of the next succeeding year. 4. The Clerk shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the proper tax lists of the County, and such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this day of .Tune, 1987. Mayor City Clerk -- j RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO. 1 • PROJECT N0. 87 -01 Resolution No. 8522 WHEREAS, pursuant to an advertisement for bids for the improvement of Roberts First Addition and Berm on South Side of Roberts First and Second Additions by the construction of Storm Sewer and Appurtenances, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Juul Contracting Company $389822.25 - A $359293.35 - B $239380.30 - C Quam Construction $41,663.50 - A $38,393.10 - B $25,774.30 - C Hjerpe Corporation $61,980.00 - A $59,969.00 - B $43,408.00 - C AND WHEREAS, it appears that Juul Contracting Co. of Hutchinson, MN, is • the lowest responsible bidder, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHNSON, MINNESOTA: 1. The mayor and clerk are hereby authorized and directed to enter into the attached contract with Juul Contracting Company of Hutchinson, MN, in the name of the City of Hutchinson, for the improvement of Roberts First Addition and Berm on South Side of Roberts First and Second Additions by the construction of Storm Sewer and Appurtenances - Plan _, according to the plans and specifications therefore approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted by the City Council this day of June, 1987. Mayor City Clerk • PUBLISHED IN THE HUTCHINSON LEADER, HUTCHINSON, MINNESOTA, ON TUESDAY, JUNE 9TH, 19879 AND ON TUESDAY, JUNE 16TH, 1987. NOTICE OF HEARING ON PROPOSED ASSESSMENT • PUBLICATION NO. 3699 ASSESSMENT ROLL NO. 233 Project No. 87 -35 - Supp. ARmt. Project 87 -09 Hutchinson, Minnesota May 26th, 1987 TO WHOM IT MAY CONCERN: NOTICE is hereby given, that the Council will meet at 8:00 P.M. . on the 23rd day of June, 1987, in the Council Chambers of City Hall at Hutchinson, Minnesota, to pass upon the proposed assessment against affected property for the improvement of Hilltop Lane and Campbell Lane in Woodridge Addition by the construction of Bituminous Surfacing and Appurtenances. You may, at anytime prior to certification of the assessment to the County Auditor, pay the entire assessment on such property, with interest accrued to the date of payment, to the City Clerk. No interest shall be charged if the entire assessment is paid by September 30th, 1987. You may, at anytime thereafter, pay to the City Clerk the entire amount of the assessment remaining unpaid, with interest accrued to December 31st of the year in which such payment is made. Such payment must be made before November 15th or interest will be charged through December 31st of the succeeding year. If you • decide not to prepay the assessment before the date given above, the rate of interest that will apply is 7 percent per year. The right to partially prepay the assessment shall be until September 30th, 1987. The proposed. assessment is on file for public inspection at the City Clerk's Office. The total amount of the proposed assessment is $9,540.36.Written or oral objections will be considered at the meeting. No appeal may be taken as to the amount of an assessment unless a signed, written objection is filed with the Clerk prior to the hearing or presented to the presiding officer at the hearing. The Council may, upon such notice, consider any objection to the amount of a proposed individual assessment at an adjourned meeting upon such further notice to the affected property owners as it deems advisable. If an assessment is contested or there is an adjourned hearing, the following procedure will be followed: 1. The City will present its case first by calling witnesses who may testify by narrative or by examination, and by the introduction of exhibits. After each witness has testified, the contesting party will be allowed to ask questions. This procedure will be repeated with each witness until neither side has further questions. 2. After the City has presented all its evidence, the objector may call witnesses or present such testimony as the objector desires. The same • procedure for questioning of the City's witnesses will be followed with the objector's witnesses. PUBLICATION NO. 3699 PAGE 2 3. The objector may be represented by counsel. 4. Minnesota rules of evidence will not be strictly applied; however, 40 they may be considered and agrued to the Council as to the weight of items of evidence or testimony presented to the Council. 5. The entire proceedings will be tape recorded. 6. At the close of presentation of evidence, the objector may make a final presentation to the Council based on the evidence and the law. No new evidence may be presented at this point. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or Clerk. Under Minnesota Statutes, Section 435.193 to 435.1959 the Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of this law and the resolution adopted under it, may, within 30 days of the confirmation of the assessment, apply to the City Clerk for the prescribed form for such deferral of payment of this • special assessment on his property. Gary D. Plot , Cilty inistrator Hutchinson, Minnesota • a CTTY OF HIIPCf1INS0N, MINNESOTA SUPPLEMENTAL AGREEMENT { Supp, to Contract No. 1 No. 87 -09 Sheet 1 OT 2 F r ractor Fe . roject State roject City Pro ect W Hanson Construction Co. 7' ess P.O. Box 353, 1040 Hwy. 22 So. Location Hilltop Lane and Campbell Lane in Hutchinson MN 55350 Woodridge Addition This contract is amended as follows: WHEREAS, this contact calls for, among other things, the construction of concrete curb and gutter, aggregate base and appurtenances, with pertinent pay items therefore; and WHEREAS, at the request of adjacent property owners, the City wishes to construct a permanent street surface; and WHEREAS, the Engineer has determined that bituminous pavement be constructed, NOW, THEREFORE, IT IS SO MUTUALLY AGREED AND UNDERSTOOD: 1. That the Contractor shall prepare the aggregate base and construct bituminous surfacing on Hilltop Lane and on CaWbell Lane in Woodridge Addition, in the following thicknesses: 2 -1/4" of MN /DOT 2331 Bituminous Base Course 3/4" of MN /DOT 2361 Asphaltic Concrete Surface (Fine Mix) and as directed by the Engineer. is 2. That the construction shall be in accordance with the applicable provisions of the contract specifications and with Sections 2112, 2331 and 2361 of the Minnesota Department of Transportation "Standard Specifications for Construction" 1983 Edition, and supplemental specifications thereto. 3. The unit of measure for the extra work, all as provided by the Contractor, shall be by the ton for 2331 and 2361 bituminous mixtures, by each for casting adjustments and by the road station for subgrade preparation, as provided in the Estimate of Cost herinafter. 4. The negotiated unit price for the extra work specified herein at $21.00 per ton for 2331 bituminous base course mixture, $34.00 per ton for 2361 asphaltic concrete mixture, $150.00 per each for adjusting manhole casting, and $100.00 per road station for subgrade preparation. S. Contract time will not be revised except as may be provided under the provisions of NN /DOT Specification 1806. Dated: , 19 or Dated: , 19_ Dated: , 19 0 Dated: 19-81 AA AA� �C/• City Adm istra r CITY OF HUTCHINSON, MINNESOTN SUPPLEXENTAL AGREEMENT Supp. to Contract No. 1 No. -97 VT Sheet 2 F EFe . Project State Project City Project on Construction Co. NA NA 87 -09 . Box 353, 1040 Hwy. 22 So. Location Hilltop Lane and Campbell Lane in chinson, MN 55350 Wood-ridge Addition This contract is amended as follows: 6. The Contractor will not make claim of any kind or character what -so -ever, for any other costs or expenses which he may have incurred or which may be hereafter incurred in performing the work or furnishing the materials required by this agreement. ESTIMATE OF COST DECREASE ITEMS ITEM Quantity Unit Unit Price Amount Adjust Manhole Casting 5 EACH $ 100.00 $ 500.00 Class 5 Aggregate Base 190 C.Y. 7.00 1,330.00 TOTALDECREASE--------------------------------- ----- ------ ---- ---- -- - - - - -- $ 1,830.00 INCREASE ITEMS Bituminous Material 2331 Base 24Q TON $ 21.00 $ 5,040. Off Bituminous Material 2361 Wear 100 TON 34.00 3,400.00 Adjust Manhole Casting 5 EACH 150.00 750.00 Subgrade Preparation 4.6 RD.STA. 100.00 460.00 TOTALINCREASE--------------------------------- --- ----- ------------- - - ---- $ 9,650.00 NETINCREASE------------------------------- ---- ---- --------- -- --- --- - - - - -- $ 7,820.00 Original Contract Amount $62,094.20 Dated: , 19_ Director Engi eering Original Contract Date �/of 4,_ May 26 1987 Dated: , 19 c< ctor � Dated: 19f � �� -P //C �1 Mayor Dated: 19 r7 Ci y Admin tra or RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL NO. 233 Project No. 87 -35 Supplemental Agreement to Letting No. 2, Project 87 -09 • Resolution No. 8554 WHEREAS, pursuant to proper notice duly given as required by law, the Council has met and heard and passed upon all objections to the proposed assessment for the improvement of Hilltop Lane and Campbell Lane in Woodridge Addition by the construction of Bituminous Surfacing and Appurtenances, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included in hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the first Monday in January, 1988, and shall bear interest at the rate of 7 percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from October 19 1987, until the 31st day of December, 1988. To each subsequent installment when due, shall be added interest for • one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by the 1st day of October, 1987; and he may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to the 31st day of December, of the year in which such payment is made. Such payment must be made before October 10, or interest will be charged through December 31, of the next succeeding year. 4. The Clerk shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 23rd day of June, 1987. • City Administrator Mayor RESOLUTION APPROVING SUPPLEMENTAL AGREEMENT PROJECT NO. 87 -35 Supp. Agmt. to Letting No. 2, Project No. 87 -09 • Resolution No. 8559 WHEREAS, pursuant to a resolution passed by the Council on May 26th, 1987, negotiations for a Supplemental Agreement for the improvement of Hilltop Lane and Campbell Lane in Woodridge Addition by the construction of Bituminous Suracing and Appurtenances, have been completed and presented to the Council for approval; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHNSON, MINNESOTA: 1. The Mayor and Clerk are hereby authorized and directed to enter into the attached Supplemental Agreement with J. W. Hanson Construction Company of Hutchinson, Minnesota, in the name of the City of Hutchinson, for the improvement of Hilltop Lane and Campbell Lane in Woodridge Addition by the construction of Bituminous Surfacing and Appurtenances. Adopted by the City Council this 23rd day of June, 1987. City Administrator Mayor • • Published in the Hutchinson Leader on Thursday, June 11th, 1987, and on Thursday, June 18th, 1987. • NOTICE OF HEARING ON IMPROVEMENT PROJECT N0. 87 -36 PUBLICATION N0. 3707 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the City Hall at 8:00 P.M. on the 23rd day of June, 1987, to consider the making of an improvement on the Easterly Side of Golf Course Road (C.S.A.H. 12) from 300 Feet South of County Road 76 to Oakwood Lane by the construction of Sanitary Sewer and Appurtenances, pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefited property. The estimated cost of such improvement is $559000.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. City A&lAnistrkor Dated: June 8th,`1987 PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. 40 June 18, 1987 Mayor Paul Ackland City of Hutchinson City Hall 37 Washington Avenue West Hutchinson, MN 55350 Dear Mayor Acklund: Thank you for informing us of the Public Hearing on Tuesday, June 23rd regarding the sanitary sewer connection to Oakwood Lane. We are unable to attend the public hearing; nevertheless we do wish to express our opinion on the subject. You, and the other city council members, should be advised that, as residents of Oakwood Lane, we want to be connected to the city sewer system. Sincerely, hn F. Bergers 1203 Oakwood L e Hutchinson, MN 55350 '2 ill fi. Ruth K. Berger n ris19 2p 2 JUN 1987 RECEIVED By— - - -� 2£Z • RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND • LETTING NO. 16 PROJECT NO. 87 -36 Resolution No. 8555 WHEREAS, a Resolution of the City Council adopted the 8th day of June, 1987, fixed a date for a Council Hearing on the proposed improvement of the Easterly Side of Golf Course Road (C.S.A.H. 12) from 300 Feet South of County Road 76 to Oakwood Lane by the construction of Sanitary Sewer and Appurtenances, AND WHEREAS, ten days' published notice of the hearing through two weekly publications of the required notice was given and the hearing was held thereon on the 23rd day of June, 1987, at which all persons desiring to be heard were given an opportunity to be heard thereon, NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is hereby ordered as proposed in the Council resolution adopted the 8th day of June, 1987. 2. Eugene Anderson is hereby designated as the engineer for this improvement. He shall prepare plans and specifications for the making of such • improvement. Adopted by the Council this 23rd day of June, 1987. City Administrator u Mayor RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO. 16 PROJECT NO. 87 -36 Resolution No. 8556 WHEREAS, pursuant to a resolution passed by the Council on June 23rd, 1987, the City Engineer has prepared plans and specifications for the improvement of the Easterly Side of Golf Course Road (C.S.A.H. 12) from 300 Feet South of County Road 76 to Oakwood Lane by the construction of Sanitary Sewer and Appurtenances, and has presented such plans and specifications to the council for approval; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The City Administrator shall prepare and cause to be inserted in the official newspaper, an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for two weeks, shall specify the work to be done, shall state that bids will be opened and considered by the City at 2:00 P.M. on July • 7th, 1987, in the Council Chambers of the City Hall, Hutchinson, Minnesota, and that no bids will be considered unless sealed and filed with the clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the clerk for 10 per cent of the amount of such bid. Adopted by the Council this 23rd day of June, 1987. Mayor City Administrator F- I L I * M INSURANCE PLANNERS Box 68 • 135 Third Avenue Southeast Hutchinson, Minnesota 55350 587 -2299 City of Hutchinson Property and Casualty Renewal Figures City Public Official Property & Liability Airport Is Liquor Liability Police Professional Auto Umbrella, $1,000,000 Bond Boiler & Machinery Workers Comp s rouw� %QWA6i �w l.M 1986 -1987 2,993 132,363 4,250 12,500 11,102 30,531 None 3,014 4,844 148,990 1987 -1988 Alternate 3,629 *21,062 League 136,742 5,500 Excluding leased premises or cert. of insurance 12,500 15,395 Included League 27,123 *45,000 City & Elec. Util. See sheet attached 3,464 *2,542 Hartford 5,000 Deductible 4,844 *9,180 No final figures available yet, however, a substantial rate increase and change in experi- ence modification plus increased payrolls will result in at least a 100,000 increase over last year. � A), I0 p E 5 5 1 0 N r NA � NIE ,.Gtr I 'M INSURANCE PLANNERS Box 68 • 135 Third Avenue Southeast Hutchinson, Minnesota 55350 587 -2299 Public Official and Police Professional We suggest that the City change the Public Official coverage and the Police Professional coverage over to the League Program. Renewal cost with current carrier: $5,000 Deductible, Utility Public Official $ 2,900 $10,000 Deductible, City Public Official 3,629 $10,000 Deductible, Police Professional 15,395 $21,924 League Program $5,000 Deductible $21,062 includes Police, Public Official for City and Utilities. 4 • I p`EESSIpN, or�N s f<.'P I AM INSURANCE PLANNERS Box 68 • 135 Third Avenue Southeast Hutchinson, Minnesota 55350 587 -2299 TO CHANGE PUBLIC OFFICIAL LIABILITY FROM CURRENT CARRIER TO THE LEAGUE PROGRAM. 0 wuw� AwEroMe• 4so �wr EXTENDED REPORTING ENDORSEMENT 1 year 254 $1,373.00 2 year 504 $2,746.00 3 year 754 $4,120.00 poFE sio �v� AN ? i lIA SC RA Nt E A�'� INSURANCE PLANNERS Box 68 • 135 Third Avenue Southeast Hutchinson, Minnesota 55350 587 -2299 Umbrella Liability The actual Umbrella quote has not been received from the League as of this date. The League's underwriter suggested that we use the same quote as last year which was $45,000. Since this contracts premium would be allocated by the cost of the underlying insurance in the basic General Liability and Auto Liability to the various City entities; the major portion of the cost would fall on the Utilities Commission. We request that the Council work through the Cities risk manager, with the City administrator and with the Utility manager to make the final determination on the procurement of this coverage and its cost allocation. Y10� VOUR� jlflMdKt. NT s 0 ' rIA 2 * M 46 INSURANCE PLANNERS Box 68 • 135 Third Avenue Southeast Hutchinson, Minnesota 55350 587 -2299 Public Employee Blanket Position Bond Prior to the 1986 renewal the City had carried a bond with a $300,000 limit. Last year the League offered only a $100,000 limit on a per person basis. No occurrence limit. The Hartford quote is for $300,000 per occurrence. It is our judgment that the $300,000 limit better suits the City of Hutchinson's exposure. The deductible is $5,000 under the Hartford contract and $1,000 under the current contract. 71 0EE 5510., c YOU �I- _ P I # M INSURANCE PLANNERS Box 68 • 135 Third Avenue Southeast Hutchinson, Minnesota 55350 587 -2299 Boiler and Machinery: Improvement and expansion of coverage. As per the attached letter from Hartford Steam Boiler, we are currently insuring nine locations primarily for just boiler coverage and other specific equipment. A list of current locations is attached. The proposal outlined in the letter includes 32 locations. The type of items covered is included under the "Insured Equipment" heading of the 3rd page of the proposal. The proposed coverage will more adequately protect the Cities interest and brings the coverage more in line with the exposures the City has. This coverage has not been updated in the past ten years. roues 1IIIMY9Ct. MO[M 9 • C o-ofFSS�o N' rI ('RAN, 1 10 0 OCILtk Ahw- MACHINERY E PLLL-'V NUMt. ,i , o o a o o * a a o NANI; Ab,,LSS L�C IN"tiALU 0 0 .. 0 4 * 4 4 1 0 LrFLCIIVE DATE • 1 1 eAvL 9 1 t QQi )I mASHINGTON AYL W iiUTLhjlY4q0j M& cur ran. t ee - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 7-7 Lct-Arich N,-e — -15-066 CITY hALL J7 WASdINGTCN AVg b 55350 60 HASSEN ST HUTChjN§" LOLAfICN NO* 45-OC3 lois Hoy 15 s huTCHINSONI mh 5535) L-'CATLLh NJ* 45-004 NURSING HOME NCKTH HIGH DRIVE Ht,TLH1N$ONt MN ; 55150 LLL^(ICh "ua 4i-00> FiLIKAf ION PI.ANT 146 5TH AVp NE riALHINSUAll MN it) j 1,0 cur ran. t ee `r -,t ILt S. \i .••AC t t l N trtt r' cC f l h. t;.:I e . • 7/C 1/ 7a . t..T ?w• . . . . .•. . . . . . *t%-c14j 74b -C': .;7 4A„,tlNt;fC•- it- A r•uf;atINSCN• MIN •,ii'•0 L(.'L -i IG..; L ..flu:. _. - yi -CC:, ,ere C.PI AV..Trrnl ih AVE SE t: C: :T «k IC fl, [CHI '.SCats AN L .AILt,% - L _, - i L'-'f. ., _ ;. - 45-CG; L.'- -T.:.\ r\_. - 4%.)-010 t,A.rc [REATnthf'PLANT 'iTt+ AWE .SE f CiJARlo ruff.014SChp AN �7 Sit) . a\r halrYiR «NCt: ELILCik:, f•t AWL $E d In7A+\I0 nufCHINf.Ohs 'AIT \Tc4ANCE GAeAGE nuTCHt 4SGN♦ • _RI ;::LE C3JEt:fi ANYMHtkc IN Tr.. STATE Of +•':n u f: HI +SGN• �h i 5'J y�f FI'.AL ,'AG" C urpreprem .y rr .c Minneapolis Office The Hanford Stearn Boiler inspection and lnwnnce Co. May 14, 1987 Insurance Planners P. 0. Box 68 135 Third Avenue Southeast Hutchinson, MN 55350 Attu: Dennis W. Potter RE: City of Hutchinson Policy No. MN- 8341748 -00 701 Fourth Avenue South, Suite 610 Minneapolis, Minnesota 55.115 (612) 340-9955 MAY 1 81987 The above policy has an anniversary date of July 1, 1987. We are currently insuring nine locations plus portable objects. The policy provides coverage on a group description basis which insures boilers'and unfired vessels only at eight of the locations and insures boilers, unfired vessels, refrigeration systems, electric motors 75 HP and over, refrigeration compressors, electric generators 100 &W and over, internal combustion engines, and transformers 50 RVA and over at the Hospital location. At your suggestion, I conducted a survey of the other locations owned by the city that have a boiler and machinery exposure so we could offer a comprehensive coverage quotation. The following quotation is based on my survey: Type of Policy - Extended Comprehensive Property Damage Coverage: $2,500,000 Limit Per Accident Repair or Replacement - Included Deductible - $1000 Objects Insured - See attached Locations Insured: 1) 2) 3) 4) 5) 6) 7) 8) City Hall, 37 Washington Ave. W. Library, 50 Hassen St. Hospital, 1095 Hwy 15 South Nursing Home, North High Drive Filtration Plant, 146 5th Ave. N.E. Park Department, 5th Ave. S.E. & Ontario Waste Treatment Plant, 5th Ave. S.E. 6 Ontario Park Maintenance Building, 5th Ave. S.E. 6 Ontario - d Minneapolis Office The Hartford Steam Boiler Inspection and kuurance Co. Page 2 May 14, 1987 Insurance Planners 701 Fourth Avenue Suwh, Suite (310 MuuicApoliu, Minncwu 55-115 (612) 340-9955 9) Maintenance Garage, Highway 22 South 10) Portable objects 11) Fire Hall 12) Liquor Store 13) Pump Houses #3, #4, #5, #6 14) Pump House #2, South Park 15) Water Tower, South Park 16) South Water Tower 17) North Water Tower 18) Cemetery 19) Hutchinson Civic Arena 20) Hutchinson Swimming Pool 21) Airport 22) Optimist Park.Building 23) Roberts Park 24) New Fire Hall, 3rd & Jefferson 25) Story Point Lift Station 26) McDonalds Lift Station 27) Shady Ridge Lift Station 28) Highway 15 Lift Station 29) Our Saviors Lift Station 30) Campbell Lane Lift Station Annual Premium - $10,483.00 w Tk^ 10 00 D'e 9 iYo W.'TM ay00 Deal The annual premium to renew this risk as is, would be $4844.00. Please call me if you have any questions. I would be available to meet with the Insured to discuss the proposal in greater detail. Yours very truly, R. L. Clemen Account Executive RClcr.mem • • w Insured Ubjecl:: cuvercd under Caty"rehenatve Ilut ter and Idachinery PsiI Icy. :cub l,•rl 10 Deduct ible and Vol Iry Limits: �IllL 1) Extended Comprehensive "'eludes Product tun Machinery St :a"dat d L'wnprehen:, t ve excludes Product ton Mach nt "try In. ^.u-ed Equipment: Steam nealIng boilers Steam piping Mot water heating boilers Hot water supply boilers - fired and unfired pressure vessels service of the premises (e.g. hot hydropneu"natic tanks, condensate steam kettles, steam cookers) Air conditioning units Electrical switchgear Electrical cables and bus ducts Transformers Not ors Generators Emergency engine- generator sets Centrifugal pumps Reciprocating pumps Centrifugal compressors Reciprocating compressors Deep well pump units Internal combustion engines Refrigerating systems Small refrigerating units Small air compressing units Fans and blowers Gears and gear sets Turbines Wheels used for maintenance or water tanks, air tanks, tanks, expansion tanks, PLUS any other electrical or mechanical equipment used for maintenance or service of the premises. 1 TYPICAL EXPOSURES BY KIND OF ESTABLISHMENT N s pp . a.,.a, f.W ld b j: i` c 0 a..ry Erl �* �• 1 Y P! � j �� � � �� � � 1(O � ,� • •s n puil3apc • 0 o A o MBBauwarems A& sr • • • • - 0 • r• • • o - R ;- .O • • • � :.,. 0 0 mre pox c ° mwIp abo • • • o 0 • . steam • o • • • • • q G • • Cal ftsw cr•natal p� ♦ - • • o • • • • • '� Glhs • • • O °' co*j pupas • • • 0 cadsaotap *6 . 0 • • • •' 0 • N xre�. Grdmarurc ♦ • 0 0 0 0 o • . CaNalesraat • • • • G • o 0 •• Cas"dub6 • • • 0 • • 0 • �T" Gxi• • • • • • Q f a Dry damn • O • • -0 Food pmcoWQ • • O O • • • • O p • '• fana�ea • • • O Fareol hmm - • • • • " Gaups • • O J n C • ;.. Gmwku ea • • Ho"" 0 • • • • • • • • o o 'l • • -'* Holm • • • O • • O • O 0 -• I mwdKum iK • • 0 0 0 • I ygels • • • O O 0 0 • ' Wmcpa autlrpa • • • 0 0 o O . • on" a"% • • • J O Q . 0 • . Paper nx* • • • • • • • • • ftua pdanag • • u • • 1 • 0 PaaaYWwDaV • • • O O - Rtk pmtJag, • • 0 O O O • - T ' Rarprp amm • • • • O • • `• Resa"z • • , • • _ O 0 . $COOaIb • • C O O O • s1Ya"@AW06 • • c J • saes • • • O O ... G O • Tnwt • • • J o • ' Uwe ,e ec ncl • • • • • • • WateaSes • • °. • C` • INSURABLE EQUIPMENT AND ITS HAZARDS TYPE OF TYPICAL SOME OF THE CAUSES EQUIPMENT FAILURES Bourn and bw ptwrw Enpasm Overpressure. naonm or nw mrA r4WYOM wecare wl m eeude Burrrp Caved take: bvwatr ale t0leaiag eaks4nrDlWUe:AmenpkprM Btrgnp Snwaaadrmlim p.IWne mpgmw oackng tAemal strenes:nBt busap: des rotltpamus wrbiYre "Ad numbpw curt Espbem dtsi reacem: rAw*Aof sitlepWe rWl dercs9400 till" w wrla, caak$M I�essure: doom Urg Thm%dmewlmetoomm.camwm wrp ,on Slum as d Pressure. conlrol Urre oackng Vbralm. stwdwalllaws:poorweft Floboming rd air co i oai W") voraeon: suppon"re. veWe mDadlba OR MCW.Ch gC1101l K%Q N ow@kP*B oa*w Nessels) Fam of lbw swlett: mpoper WM: finewep Eapmlon Overpressure. caardlaikue:carosim PIpbB�Wnka,MC.) E■pasm VOraam. slam taiYYe. owe inpad crackny Support Were Ireemo AXatm EMdriamigeteetae Endrra;burnout A, cng: rw surge excess" msture :JwWwrdWbrnle+sultson,rermr Kid otter maw* WKUI t Igronrrg Burned bearrgs MSakpreriee inwoule i oratm Stat frame or rdorb6akage- Overspew. metal talgae: snodk ii mYw!grrwn; slim cenviargat mrrr worm Erpnsmicentmugai) Lossd bad, canna failure. metal wogw a MWN emwa pop Mos,bbwers 8wnn burgs WAVirnra:lasdkUrcatm Shift. peyg.rnpekerbreakaw MS ikgfrwt." ewltaigeeloregnrrawwl :aArbadmwesseeaso Beapomting CmrpRWrs, Cdr carriage Lwdsw,ggug.00nWWted0l1 seargasarng ale to rwaeaateklOrrcaoon pianos, MWO mr11111111AW Shaft. lod breakage Msakgsrent . slnckkkadprogresv +eaadcloosengolpim n hriel. Imle ergne bock Feereup: lmengdbms progressworadcl[rsdrlookrpmedtm damage i'uraws 1., on Orerspeed, loss d bao: mnrd Woo Bwc.goarw Shroud ring ladure: erdatln: abdance: pbgreBera COCK CWWAVA SO= vapor sd om Shan hwlwge Msakgromm: pearrgltl»: bdr d knbaGm:alot bad Casrg breakage Vbratm: propressrve crack:tlemwl stress Fa0edawengemam (Halerw particular ePprierit swim abs* , p^,, etc Gum gm sets B u en teeth Voratm. rrealgmwnr. msapokcatm. pldgressi+e crack; mewl LVA 1,ec wrings Msakganea: rwdoete ab?awn I Mrscrwnill Fractkrrs Braakrg of mvvg Parts Wfatgla: tturrgp pars wtdr pewum:bwetrydbwroCbso low mKillrras, h *wk Wham, auudra, wi"4 e`e nraclwwcl Frarne a cokym aamage Msal wwa.. w= bad oven" caacmml won 7rmNomws Elewcal burnout kipta(leg.rrw surge. eacesshe moswre: dwrloratim 01 mom narload. corn Iamlwted rtnYartg Wad YfC/Yrwaus elacbral sp. Elecebal ourrlow LgMlrg.besuge.8xCe55N2 maSwre: Pba nwNrwned nYj6rd OpIrIG Paws Rwibmords, coo Pars: pose cmecuon: wrtbad, caMU M bus duds, drag hems) Ai oxdV01" urAS," IRrer to cwvrzm teabN to parromi carpowmdtIferrmilli robvr" and CampeuYg mass, cwp w& wtwes, W.) mu t L LEN uu 67 league of minnes to cities g o LMCIT CHANGES IN C^ OVERAGE LMCIT has made a number of changes in the liability coverage documents. The language has been simplified considerably, and most of the coverage provisions which were formerly handled by endorsements are now incorporated into the body of the document. There are also a number of substantive changes coverage. These changes eliminate many of the internal inconsistencies of the old coverage f coverage in a number of areas, and oonform the more closely to the city's statutory duties to indemnify its employees. in the ambiguities and Drms, broaden the coverage such defend and The format of the liability coverage document is as follows:, I. COVERAGES 1. A. General Liability B. Medical Payments C. Personal Injury D. Errors and Omissions E. Automotive Liability II. WHO IS COVERED III. LIMITS OF COVERAGE IV. DEFINITIONS V. SUPPLEMENTARY PAYMENTS VI. CONDITIONS Tnis memo summarizes the major substantive changes in the coverage. (The change to a "claims -made" format is described in a separate accompanying memo.) Keep in mind that this memo is just a summary. It will be important for cities and agents to read and understand the actual coverage document. 1. Police Exposures The general liability coverage part has been broadened to provide the city and its employees coverage for the use of reasonable force to protect persons or property. Further, -the personal injury coverage part has been broadened to cover the city and its employees for assault or battery committed for the purpose of protecting persons or property, or incidental to an arrest. . , , .. , -� t,y jvenue east, st. paul, minnesota 551 01 (612)227-5600 • �J i 2. Cavil rights coverage The errors revised to make it explicit that Sec. and omissions is rights claims are covered. (Note that LMCIT a has consistently ently taken the position that most of these claims were already covered under the old forms; thus, this is more a aclarification than an expansion of coverage,) 3. Defense coverage The statutes and court oases make it clear that a city�s- -'"—du y to pay for defense employees is much broader than its duty of or its authorisation to errors and omissions its officers and indemnify them. The general Its personal injury, and sections are revised to reflect this broad to defend section brings thelcoverageAOfrdamages in the "conditions" defense) into conformance with the damages etatutotg+yidyty gad Power to indemnify its employees. 4. Punitive damages LMCIT has consistently taken the that pun t e damages will not be indemnified. This Is DOW made explicit. Note though that LMCIT would still Dover the defense Of suits for punitive damages, provided that the actions loading it to the su arose in the course of the employees duties... 5. Errors and omissions exclusions Formerly LMCIT,s errors and omissions coverage, 1 ke nt.-,r y every other form, excluded coverage for errors and omissions property damage, bodily injury, and personal injury, This created a potential coverage gap for those claims which didn't arise out of an "Occurrence" (1060, an accident), but which resulted in property damage or bodily injury. (One example might be a claim for arising out of a decision to abate an allegeo d uisa damage on'issionsacoveragerhasebeen broadenedeconsrablyotoeeliminate t =mss Possible gap, d e Professional services exclusion ex;;_�e_ The "pro essiona serrlces aexeluaionato en ineer coverage part has been modified so that only the professional iability services provided by an attorney, arohiteet; medical doctor, drr; 1st, nurse, or pharmacist are excluded. Thus, other professional serivees, such as those of an ambulance attendant, paramedic, "First Responder," etc, are not excluded. Similarly, the Professional exposure of a professional engineer who is an employee of the city is no longer excluded. (Consulting engineers would continue to be excluded as independent contractors.) These changes eliminate the need for a separate "ambulance malpractice" or "engineer's malpractice" policy to Protect city employees and volunteers. This revised "professional services" exclusion can also be expanded coverage ePortthe remaindereofetheeexistingvpolicy sa. eadorz;ed on to term. • 7. Aa�reaate limits All annual aggregate limits have been eliminated with two exceptions: products liability and medical payments. 8. Fellow em to eg exclusion The "fellow employee" exclusion has beer, removed rom the general liability and.automobile coverages. Coverage is now provided for claims made against one employee of the city by another employee. 9. Medical payments The "medical paymen"" coverage has been modified to apply only to bodily injury arising out:of a condition on premises which the city owns or rents. This does not include streets, sidewalks or boulevards, except for those abutting city -owned buildings or city -owned parking lots. 10. Employment-related claims Contractual obligations (not to be confused w.th contractually- assumed tort liability) are generally not covered under the liability coverages. However, the errors and omissions coverage has been modified to provide coverage for employment- related obligations, except for wages and benefits owing. 11. Firefighters liabilit c The automobile liability Coverage now specifically prov es overage to firefighters for the use of any automobile (includl:;, the firefighter's own automobile) in the performance of his official duties. Cities are'requirod by statute to provide this indemnification. 12. Relief associations Local fire or pollee relief associations and the r officers, employees, and semb$rs are now lisLed as covered parties under the liability coverages. 13. Join c powers entities The coverage contract now specifically excludes coverage of any joint powers entity, and :.;',.:.y :,Ly liability arising out of the activities of a joint do,.er-- e..LiLy, unless specifically named in the declarations. in:s does not mean that LMCIT will not cover joint powers cr +Lieia�. Where coverage is needed for the activities of a joint ,;suers entity, LMCIT will issue a separate coverage C:- u:: -ac Lo the joint powers entity. That coverage will also ,a:..a 'aCn of the entity's constituent cities ss additional cnv.r.d parties. This approach has the advantage of putting all L01" ::overage relating to the joint entity's activities under sind_c coverage document, rather than involving the liability x uar & of each of the constituent cities. Note also that the exclusion applies only to those joint powers ;rac:ua:,:a which actually create a separate joint entity. Joint power:; ::.ntracts under which the city is merely providing services to or receiving services from another political subdivision, don't create any special problems under the city's LMCIT coverage. L ou 11 tLuj league of minnesota cities LMCIT "CLAIMS -MADE" LIABILITY FORMS LMCIT will use a "claims -made" coverage-form for general liability and public officials errors and omissions coverage written after Nov. 15. (Automotive liability coverage will continue to be written on an " occurrenoe" basis.) This memo is intended to help explain to city officials what this change means, the problems "claims -made" coverage can create for the buyer, and how LMCIT has dealt with those problems. The primary reason for changing to "olaims -made" coverage was that it would have been difficult or impossible for LMCIT to get reinsurance if an "occurrence" form were used. "Claias -made" coverage also simplifies underwriting and rating to zone extent, since the underwriter does hot have to try to predict and allow for possible future changes in the law governing liability for occurrences during the current year. What is "claims -made" cover ile ? The basic erence be wren claims -made" and "ooeurrenee" coverage is in which claims are payable under a particular policy. With "ooeurrenoe" coverage, the key Question is when the incident happened. If the incident occurred during the policy period, it is covered regardless of when the claim is made. (This assumes, of course, that the incident is gne which falls within the kinds of claims that the policy covers.) With "claims -made" coverage, whether a claim is covered by a particular policy depends not only on when the incident occurred but also on when the claim was first made. This can perhaps best be illustrated by an example. Consider a "claims -made" policy which runs for the calendar year. The 1987 policy will cover claims arising out of incidents which happened during 1987, ro�videedd the claim was also made during 1987. When that polioy�2 renewed for 1988, the 1988 policy will cover claims made during 1988 which arise out of incidents that happened during either 1987 or 1988. The 1989 renewal, then, will cover claims made during 1989 for incidents which happened during 1987, 1988, or 1989. Thus, each successive renewal of a "claims -aade" policy covers a greater number of claims. This is the reason why "olains -aade" coverage is cheaper during the first year, and why each successive renewal of a "claims -made" policy becomes more expensive. (The cost does level off after about five yiars.) . _11 Ly avenue east, st. paul, minnesota 55101 (6121227 -5600 Potential problems with "claims -made coverage The problem with "claims• made" coverage really arises when you want to change carriers. The new carrier typically won't want to accept risk for claims arising out of incidents which happened before the inception date of his policy. This can create a gap in coverage, for claims made after the date of the change in carriers for incidents which happened before the change. Unless special steps are taken, neither carrier will cover those claims. There are two ways to solve this probleml either will Involve paying some additional premium to someone. One is to get the new carrier to agree to cover claims from those earlier incidents. However, most carriers are very reluctant to do this, although it is certainly worth inquiring about if you find yourself in this situation. The second way is to get the old carrier to agree to cover those claims, even though the claim happens after his policy has expired. (This agreement is called an "extended reporting period. ") Of course, the old carrier has no particular incentive to agree to give you that extension, or to charge a reasonable price if he does agree to do it. This is why is is extremely important in purchasing a "claims -made" policy to :cake sure that the policy gives you the right buy an extended r�dorting period. Unfortunately, many "claims -made" policies give the buyer that right only if the carrier cancels or refuses to renew the coverage. Thus, if the buyer decides not to renew the coverage, the old carrier is under no obligation to offer an extended reporting period. If an extended reporting period is offered, it may be only for a limited time - sometimes as little as a year or two. An extended reporting period of limited duration certainly is better than nothing, but if there is any time limit at all, the potential gap still exists. A third problem is that even if the policy gives you the right to buy an unlimited extended reporting period, the cost to buy that extension probably won't be specified. You'll have to pay whatever the old carrier feels like charging. (The' standard "claims -made" forms recommended by ISO, for example, state only that the cost of the extended reporting period can't exceed 200% of the last year's premium.) How LMCIT addresses those r em pobls LMCIT's revised coverage document includes an automatic 60 day extended reporting period. It also gives the city the right to purchase an extended reporting period of unlimited duration. The city has this right regardless of whether it i$ the city's or LMCIT's decision not to continue the coverage. The cost of purchasing the extended reporting period is specified in the IN coverage document itself. Because the LMCIT coverage document offers.an unlimited extended reporting period for a known cost, the city really.has available the equivalent of "occurrence" coverage. The city may wish to set aside each year the funds necessary to purchase the extended reporting period; i.e., roughly 35% of premium the first year, 18; the second year, 8% the third year, and so on. After five years, the cost of the extended reporting period stops increasing, so that no further funds would need to be set aside. (The exact percentages needed would vary somewhat depending on changes in the city's rating base from year to year.) s :7 The cost depends on how long the city has been covered under the "claims -made" coverage. It ranges from 34.61 of premium if coverage has been for one year, has been for five years up to 70.8% of or more. By premium if comparison, coverage standard ISO "claims -made" forms allow a range. of up to 200 %. Other forms often say nothing at all about the cost of extending coverage. Because the LMCIT coverage document offers.an unlimited extended reporting period for a known cost, the city really.has available the equivalent of "occurrence" coverage. The city may wish to set aside each year the funds necessary to purchase the extended reporting period; i.e., roughly 35% of premium the first year, 18; the second year, 8% the third year, and so on. After five years, the cost of the extended reporting period stops increasing, so that no further funds would need to be set aside. (The exact percentages needed would vary somewhat depending on changes in the city's rating base from year to year.) s :7 CHANGE ORDER CONSTRUCTION MANAGEMENT EDITION A!„ DOCUMENT G7011CM PROJECT: HUTCHINSON POLICE STATION (name, address) Hutchinson, Minnesota TO (Contractor): STRAUGHAN HARDWARE COMPANY, INC. 2200 East 25th Street Minneapolis, Minnesota 55404 Distribution to OWNER ❑ ARCHITECT ❑ CONSTRUCTION MANAGER ❑ CONTRACTOR ❑ FIELD ❑ OTHER ❑ CIIANGE ORDFR NUMBER: I INITIATION DATE: June 16, 1987 ARCFIITECT'S PROJECT NO: CONSTRUCTION MANAGER'S PROJECT NO: 86 -645 CONTRACT FOR: FINISH HARDWARE CONTRACT DATE: April 23, 1987 You are directed to make the following changes in this Contract: ADO for changes as required to provide a 4 -hour fire separation pursuant to Addendum Number 4 dated April 27, 1987, and revised drawings dated March 27, 1987, in accordance with State of Minnesota requirements. TOTAL CHANGE TO CONTRACT SUM: ADD $1,930.00 • Not valid until signed by the Owner, the Architect and the Construction Manager. Signature of the Contractor indicates agreement herewith, including any adiustment in the Contract Slim or the Contract Time. The original (Contract Sum) TiXNUXKXXXXXXXXXXXXXXXXX was ........................... $ 19,310.00 Net change by previously authorized Change Orders .... ............................... $ 0 -0 The (Contract Sum) (KXXSXM,&UXtXXXXXXXXXXXX7t1 prior to this Change Order was ......... $ 19,310.00 The (Ccn!ract Sum) (X1()( XXXKAXXK7XXXXXx1(X3CX) will be (increased)X(X7�E)iKb (Z(b X7Ei4�j by this Change Order ........................... ............................... $ 1,930.00 The new (Contract Sum) (IXX0(XKXXXXX9XXXXX'XNX191XX including this Change Order will be ... $ 21,240.00 The Contract Time will be (1XXX)0XKkXX1KKNXKXXX (unchanged) by ZERO ( -0- ) Days. The Date of Substantial Completion as of the date of this Change Order therefore is Recommended: CONSTRUCTION ANALYSIS AND MANAGEMENT, INC CONSTRUCTION MANAGER 7401 Central Avenue Northeast ADDRESS Minn apolis, Minnesota 55432 BY Agreed To: STRAUGHAN HARDWARE COMPANY, INC. CONTRACTOR X2200 East 25th Street ADDRESS Minneapolis, Minneso a 55404 . d;171% ATE A% AIA DOCUMENT ® 1900 • THE , Approved: THORBECK i LAMBERT, INC. 1409 Willow Street ADDRESS Minneapolis, Minnesota 55403 BY DATE Authorized: CITY OF.IIUTCIIINSON OWNER 37 Washington Avenue West ADDRESS Hutchinson, Minnesota 55350 BY DATE 'CHANCE ORDER • CONSTRUCTION MIANAGEMENT EDITION • IUNE 19M EDITION • AIAs INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 c;ol /cM 930 i HUTCHINSON POLICE STATION 0 • • j i BID PACKAGE - TRADE CONTRACTOR ......._... CONTRACTS RETURNED : _...._.. .._............... BASE BID REVISION BASE BID + REVISION ............... ....... .. .......... _._..... ........... ........ .._...... I... . .._.... .. _. _....... ......... _.... TO CAM :. _....... .. ............ .......... ....: ... .................... _......_ ............. _. xi EARTHWORK 'E &T EXCAVATION JUNE 2, 1987 6,993 0 ............ 6,993 a2 LANDSCAPE :MA RGOLIS MAY 5 1987 4 570: .....0 4,570 x3 - ASPHALT CONCRETE :ATKINSON ........._. _._...... JUNE 9 1987 .__... 10 702 .. ........... 0 ......._. 10,702 ........_... x4 - PORTLAND CEMENT CONCRETE PAVING .......... PART OF BID PKG x6 ...._.. __ ...... ..._.. 0 0 D x5- .. CONCRETE WORK, CONCRETE FL. TOP ..... __. !PETER'S CONSTRUCTION . _.._. . _.._... ` MAY 5, 1987 .. 30,983 -: ......... 0 .. 30,983 ......... ....l........ x6 - .......... ...._......... _........_.. _....... STRUCTURAL PRECAST CONCRETE ............ BLADHOLM ....... .. .............. ._.......... ..._.. 18,292 1,219 ... 19,511 ...... ........ _... x7 - .._...... ............. UNIT MASONRY PINSKE -. June 22, 1987 81,695: 1,600 ! 83,295 x8 METAL FABRICATION STAR IRON ... .._......... JUNE 18, 1987 ... .... 8,233: ... ...... ... 0 8,233 _............ ...... x9 ROUGH CARPENTRY MATERIALS' .PINSKE BUILDERS JUNE 22, 1987 21,271 ! 0 21,271 x10 - CARPENTRY i NSTA L L A T I ON ' LABOR' :GOPHER STATE 24,015: 2,017. 25,032 X11 - PRE WOOD TRUSSES :GREAT PLAINS JUNE 10, 1987 ..... 1. 8,333 -35 ....... 8,298 _..... 0 12 - ARCHITECTURAL WOODWORK :RON S CABINET JUNE 19,.1987 0 ......... 10,087 x13 - EXTERIOR TRIM DIRECT PURCHASE NA 6,025 0 6,025 x14 - SHEET WATERPROOFING 'NICH0LS &.HINES JUNE 9, 1987 5,193 0 5,193 x15 JOINT SEALERS CARC 10 FIN I JUNE 15, 1987 2,389 0 2,384 x16 SECURITY HOLLOW METAL TR51 LT MAY 27, 1987 3,710 0 3,710 x 17 STEEL DOORS & FRAMES SE. A LL HRDWARE JUNE 15 1987 8 495 505 Q, 000 x 18 - WOOD DOORS SELL HARDWARE JUNE 15, 1987 ......... 2,385 26 2,411 _......... x19 .. .. - STEEL DETENTION WINDOWS ....... ... ... _.. :SPRING VALLEY OVERHEAD JUNE 2, 1987 2,936 i 0 2,936 x20 - STEEL DETENTION WINDOWS __.,.., NYSTROM ...... JUNE.22,. 1987 ._... 7,245 ........ ........ 0,; _,__,__ 7,245 ...5 x21 - WOOD WINDOWS GREAT PLAINS JUNE 10, 1987 5,205 :. 0 5,205 x22 - FINISH HARDWARE STRAUGHN HARDWARE .. ......... .. . JUNE 15, 1987 ......., 19,310..:,..,_ 1,930 _ 21,240 923 - GLASS & GLAZING :NEW ULM GLASS JUNE 9, 1987 4,138 0 4,138 424 - LATH & PLASTER IGAUSMAN BUILDERS JUNE 17, 1987 ___. .._._._ 3,600: .... .._...__..... 1,782 ..... _....._. ___.... ....... 5,582 .... x25 _....... _. ...__ ................ _..__.....__......... - GYPSUM DRYWALL ....__. __.__ ..___ -BER -WALL - JUNE 23, 1987 16,170 0 16,170 x26 -TILE :JERRY'S TILE JUNE 2, 1987 4,597 0 1,597 027 - ACOUSTICAL CEILINGS :HENDLEY'S INC. MAY 27, 1987 11 ,81 75: 0 I 1,875 x28 - RES ILIENT FLOOR I NG :BARI L'5 PA INT &CARPET JUNE 15, 1987 :.....__ ......... _. _.. 1,507: ...__.._........... 0 _..... 1,507 _............__._........._.... ................ 029 ._.. _...... ._._. ........._.... - CARPETING ....... _........ _........ _. _............ !BARIL'PAINT & CARPET .:_..._ JUNE 15, 1987 ! 3,938: 0 3,938 x30 ........... - PAINTING . :R &H PAINTING JUNE 2, 1987. 12,900. x31 SPECIALTIES SPECIALTIES JUNE 18,.1987 ,....__12,559 0 12,559 x32 - PROJECTION SCREENS BARTLEY SALES JUNE 23, 1987 ....__...._ __....... 209 .......... _.......... 0 ...... _. ........ _,...209..1 .... .........................._.... x33 _........... ..._. _............... - WINDOW TREATMENT _.___ _....... ....___......__._....__........ :ON WINDOW JUNE 17, 1987 789: 0 789 _....._ .. _...... 034 _ ........ ..... _.... ....... __ - PIPE & EQUIPMENT INSULATION .. ..._ ....... ............ .........._ . :ALLIED MECH _ ..... _........ ......... MAY 27, 1987 _._......... 8,413 : ._....... 2,255 10,668 x35 PLUMBING :WEST SIDE_PLB &,HEAT. JUNE Z, 1987 49,383 49 383 .. 560..._._. 49,943 .. ...... ...... ... ...... OTECTION . .... .,. C ..,... Z ' 1987 .._.. 6,550 0 037 - HEATING WEST SIDE PLB & HEAT JUNE2,1987 24,929 p.. 24,929 0 • • j i HUTCHINSON POLICE STATION ....................................... ........ ................................ ............... #38- H.V.A.C. ALLIED MECH . ...... MAY 27, 1987 . .......... ......... .......... 42,270 ............... .......... 3,305 ...... ............ 45,575 #39 - CONTROLS & INSTRUMENTATION ALLIED MECH ......... ..... ...... .... MAY 27, 1987 16,588 0 16,588 040 - ELECTRICAL IMCNERNEY INDUST. JUNE 17, 1987 84,018 951 84,969 ROOF & SHEETMETAL ALLOWANCE --- 5,000 5,000 TOTAL BASE BID PACKAGE 582,595 ..... . .... TOTAL REVISION .... .. .... ........... ..... 21, 115 .. .. TOTAL BASE + REVISION 60-"310 CONTINGENCY 11,642 GENERAL CONDITIONS 55,467 55,457 . . ........ AE FEES 59,669 59,669 CM FEES 35,000 ........... .. 35,000 !TOTAL CONSTRUCTION 744,473 ................. TOTAL CONST, WITH REVISIONS ............ ...... .......... .......... -... - ....... ........ .. .... ......... ........... ...... ........................ ....... ........ . . .. ... ........ ........ ............. . .............. ...... . ........... .. ................. - ................ ...... ........ ............. ....... I ........ .. .......... ... . . ... .. ... .. ..... ...... ... ..... ..... . ...... .......... .................... ....... ..... ..... . .. ........ ......... 765,588 ....... ........ . .......... .. - - - ...... ......... 4 0 0 9 • 0 HUTCHINSON POLICE STATION BID PACKAGE TRADE CONTRACTOR I - ................ EARTHWORK ............... E I & I . T I EXCAVATION . I 02- LANDSCAPE MARGOLIS 93 - ASPHALT CONCRETE I ATKINSON 04 - PORTLAND CEMENT CONCRETE P AVING PART OF BID PKG #6 #5_ CONCRETE WORK, CONCRETE FL. TOP :PETER'S CONSTRUCTION 06 - STRUCTURAL PRECAST CONCRETE BLADHOLM 07 - UNIT MASONRY PINSKE 08 - METAL FABRICATION (STAR IRON 09 - ROUGH CARPENTRY "MATERIALS' PINSKE BUILDERS #10 - CARPENTRY INSTALLATION -LABOR- :GOPHER STATE # I I - PRE WOOD TRUSSES :GREAT PLAINS 012 - ARCHITECTURAL WOODWORK IRON'S CABINET 013 - EXTERIOR TRIM DIRECT PURCHASE 14 - SHEET WATERPROOFING NICHOLS & HINES #15 - JOINT SEALERS CARCIOFINI 1016 - SECURITY HOLLOW METAL TRUSSBILT 017 STEEL DOORS & FRAMES SELL HARDWARE # 18 - WOOD DOORS SELL HARDWARE . 019 - STEEL DETENTION WINDOWS :SPRING VALLEY . OVERHEAD 020 STEEL DETENTION WINDOWS NYSTROM 021 - WOOD WINDOWS . ... . ........ GREAT PLAINS IZZ - FINISH HARDWARE .... ...... .. :STRAUGHN HARDWARE 023 - GLASS & GLAZING NEW ULM GLASS 024 - LATH & PLASTER GAUSMAN BUILDERS 025 - GYPSUM DRYWALL :BER -WALL 026 - TILE JERRY'S TILE 027 - ACOUSTICAL CEILINGS :HENDLEY'S INC. #2i- RESILIENT FLOORING BAR I L'S PAINT & CARPET 029 - CARPETING BARIUPAINT & CARPET 030 - PAINTING & H PAINTING . 031 - SPECIALTIES SPECIALTIES 032 - PROJECTION SCREENS BARTLEY SALES 933 - WINDOW TREATMENT ION WINDOW 034 - PIPE & EQUIPMENT INSULATION ALLIED MECH 035 - PLUMBING ....... . ... :WEST SIDE PLB. & HEAT 036 - FIRE PROTECTION ALLIED MECH 037- .. .......... HEATING WEST SIDE PLO & HEAT FOR YOUR INFORMATION 0 TO CAM JUNE 2, 1987 6,993 0 6,995 MAY 5, 1987 4,570 0 4,570 .,,JUNE 91, 1987 . 10,79?: 0 10,702 0 I . ..... ..... 0 0 .:.._.....MAY 5.,. 1987 0 30,983 19,511 1,600 83,295 JUNE 18,1987,_ 8,233 i ... I .. ... 1. 1. 0 8,233 I ...... 2 1 0 21,271 214,015 2,017 26,032 JUNE 10, 1987 8,333 -35 8,298 JUNE 19,_1987 10,087 0 10,087 I NA 6,025 0 6,025 JUNE gl,. 1987 5, 193 0 5,193 JUNE 15, 1987 2,384 0 MAY .2 7, 19187 0 3,710 JUNE 15, 1987 8,495 505 9,000 JUNE 15, 1987 2,385 26 2,411 JUNE 2, 1987.. 0 2,936 7,245 0 7,245 5,205 JUNE 15, 1987 19,310 1,930 21,240 JUNE 9, 1987 4,138 0 41138 JUNE 17, 1987 3,800 1,782 5,582 16,170 0 16,170 JUNE 2, 1987 4,597 0 4,597 ..... MAY 27, 11987. 1,875, 0 ...... JUNE 15, 1987 1,507 0 1,507 JUNE 15, ... . .. .. ....... 1987 ...... 3,938 0 3,938 JUNE 2, 1987 1 12,900 0 12,900 JUNE 18, 1 98 . 7 12,559 0 12,M 209 ...... ......... 0 209 JUNE 17, 1987 789 0 789 MAY 27, 1987 8,113 2,255 10,668 JUNE 2, 1987 19,383 560 149,943 MAY 27, 1987 ......... . .. ... 6,550 0 6,550 JUNE 2, 1987 24,9Z9 0 24,929 0 ' HUTCH|NSUNPVL|CE STATION 9 u 439 - CONTROLS & INSiRUMENTAT 16N ALLIED MECH MAY Z7, 1987 16,588 0 16,588 #40 - ELECTRICAL MCNERNEY INDUST. JUNE 17, 1987 84,018 951 ,ROOF & SHEETMETAL ALLOWANCE 5,000 5,000 :TOTAL BASE BID PACKAGE 582,695 TOTAL REVISION 21,115 TOTAL BASE + REVISION GENERAL CONDITIONS 55,467 55,467 AE FEES 59,669 59,669 :TOTAL CONSTRUCTION 744,473 TOTAL CONST. WITH REVISIONS � ,--`.-~----................... ....... ---��----.--`^.................. ......... '4 ^~^--........... -........................ ---.'�---...... -............ ... ............ ---.-......... ................ ----'�-�-----�--....... .-----�------'�-----'------' .................... 755,588 ---'_�---| 9 u • RESOLUTION NO. 8560 CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST 1 PURPOSE DEPT. BUDGET VENDOR TV Inspection of Pipe 5,000.0 Inspection Waste- Yes Visu -Sewer Clean- water ing & Seal Inc. IV The following items were authorized due to an emergency need: ITEM COST PURPOSE I DEPT. BUDGET VENDOR Presstre Pump 4,645.OD Replacement Pump - Jetter Sewer Yes Flexible Pipe Too Co. Date Approved: • Motion made by: Seconded by: June 23. 1987 Resolution submitted for Council action by: (612) 587.5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HU T IC H!NSON, MINN. 55350 M E M O R A N D U M DATE: June 22, 1987 TO: Mayor & City Council ------------------------------ FROM: Gary D. Plotz, City Administrator ------------------------------ SUBJECT: Utilities Usage - 500 Fischer -- — — — — — — — — -- — — — — — — — — — — — — — — — — — — • As per Council members request, Doris at the Utilities has informed me of the following: TOTAL USAGE PERIOD ELECTRIC GAS TAX BILL 11/18/86 - 12/18/86 120 kw $8.03 18,881 $68.95 .50 $77.48 12/18/86 - 1/20/87 80 kw 5.45 15,145 58.34 .33 64.12 The water meter card is attached. The meter was read January 20, 1987. The usage for the three month period was less than 1,000 gallons as the reading stayed at 11932. See attached. /ms Attachment 0 F -A' Y i � .r F _ S T? Z t r AUIl li 1 - MAY ov L L K NOV I�I� PLC AUG MAY .1 5 Yy e $ tAN Al MINUTES BOARD OF REVIEW FOR ASSESSMENTS JUNE 17, 1987 • The Board of Review met at 4:30 p.m. in the Council Chambers at City Hall. Present were Mayor Paul Ackland, Aldermen Mike Carls, Marlin Torgerson and Pat Mikulecky, City Administrator Gary Plotz, and McLeod County Assessors Brad Emans and Hal Kirchoff. Mayor Ackland opened the meeting and stated that individuals would be heard in the order their names appear on the signup sheet. Brad Emans stated that the mean assessment this year is from 90 to 100 percent of market value. The city assessment was increased by a total of 5 percent this year. Individuals were heard in order and after all had been heard, the Board of Review discussed the requests, reviewed County Assessors' information, and made determinations. 1. CLARA STURGES - 945 Jefferson St. - assessment too high. Action - No change. M /Torgerson, S /Mikulecky, Unanimous. 2. PEGGY REESE - 434 Main No. - assessment too high for 2nd floor. Action - Change from 1 3/4 story to 1 1/2 story if warranted by inspection of assessor. M /Carls, S /Mikulecky, Unanimous. 3. GALEN GORANOWSKI - 475 School Road - 4 -plex - assessment too high. Action - No Change. M /Torgerson, S /Carla, Unanimous. • 4. RAY KAMRATH - 435 Jefferson 8 325 Jefferson - rentals overestimated. Action - No Change. M /Torgerson, S /Ackland, Unanimous. 5. TERRY HOLTZ - 370 West Pishney - can't sell at assessed price. Action - Lower to $35,000. M /Carls, S /Torgerson, Unanimous. 6. EVELYN ROSS - 972 Rolling Greens Lane - assessed higher than they paid. Action - No Change. M /Torgerson, S/Mikulecky, Unanimous. 7. DOLORES FRATZKE - No question. 8. DAVE BAGNE /KING MOTEL - assessment too high based on rentals. Action - No Change. M /Mikulecky, S /Torgerson, Unanimous. 9. JOHN TAPIO /HOTEL CALIFORNIA - assessment too high based on rentals. Action - Reduce by 15 percent. M /Torgerson, S /Mikulecky, Unanimous. 10. WES WEGNER - outbuildings overvalued; can't sell. Action - Reduce to $33,000, providing outbuildings are removed by next year. M /Torgerson, S /Mikulecky, Unanimous. DEFOREST WEGNER - outbuildings overvalued; will be tearing down. Action - Reduce by 10% on dwellings only. M /Mikulecky, S /Torgerson, Unanimous. • V " 11. GERALD KOELLN - 555 Main So. - assessed higher than he paid for it. Action - Reduce to $57,000. M /Carls, S /Torgerson, Unanimous. 12. WALLY STUCKE - assessed higher than he paid for it. Action - Reduce to $30,500. M /Carls, S /Torgerson, Unanimous. • 13. BRAD AND STEVE WICK - 500 Fischer - claim homestead for 1986. Action - Decision will be made by June 23. (Alderman Mikulecky excuses himself from this matter.) 14. ROGER STEARNS - 271 3rd Ave N.W. - old building overvalued. Action - Reduce to $5,400. M /Carls, S /Torgerson, Unanimous. 15. LORRAINE SCHMELING - 404 Alan - assessed too high based on appraisal. Action - Reduce to last year's value. M /Torgerson, S /Carls, Unanimous. 16. RICHARD SCHMIDTBAUER - error on deed on one property - rental properties should be assessed similar values. Action - Assessor will review deed question. - No change on rental properties. M /Torgerson, S/Mikulecky, Unan. 17. BOB MLYNAR /AMERICINN - valuation too high. Action - Refer to county. 18. BRENT SCHMELING - 754 Laura - valuation too high. Action - No change. M/Mikulecky, S /Carls, Unanimous. 19. BOB HORNICK - Hwy 7 - 2 parcels - uninhabitable building to be torn down. Action - Reduce 1 parcel to $7,200. M /Torgerson, S /Mikulecky, Unanimous. - Leave vacant parcel at $6,200. M /Torgerson, S /Ackland, Unan. 20. MARY BARRICK - 587 Franklin - rental, poor condition, can't sell. • Action - Reduce to $26,000. M /Torgerson, S /Mikulecky, Unanimous. 21. JOE PRIBYL - 1220 7th Ave. N.W. - rate different than similar homes. Action - Assessor will provide him correct information on similar homes. 22. CHUCK BRILL - appraised too high. Action - Reduce to $38,000. M /Torgerson, S /Carls, Unanimous. 23. CHRIS JOHNSON - 626 Harmony Lane - claiming homestead for 1986. Action - Assessor will take care of this. Consideration of requests received by letter: 24. RALPH NEUMANN - Rolling Oaks Lane - assessed higher than he paid for it. Action - No Change. M /Torgerson, S /Mikulecky, Unanimous. 25. JOHN MLYNAR - for Clifton Heights residences - too high. Action - Assessor feels they are assessed at 95 % evaluation. No Change. M /Mikulecky, S /Ackland, Unanimous. 26. GLADYS PETERSON - 95 5th Ave. N.W. - assessed too high. Action - Reduce to $26,000. M /Torgerson, S /Carls, Unanimous. • 27. GRETA VOIGT - 431 School Road N. - bought for less than assessed. Action - No Change. M /Carls, S /Mikulecky, Unanimous. 28. RON MCGRAW - 3 parcels - assessed too high. Action - Assessor will review for action June 23. is 29. BEV WANGERIN - 105 Judson Road W. - assessed too high. Action - Assessor will review for action June 23. 30. GEORGE SWANSON - mobile home- assessed too high. Action - Reduce by $1,000. M /Torgerson, S /Carla, Unanimous. 31. STEVE BARTON - 28 So. Main - assessed too high. Action - No change. M /Torgerson, S /Mikulecky, Unanimous. 32. ESTHER QUAST - 3 rental properties (letter received by county.) Action - Assessor recommends lower assessments on 136 Hassan and 126 Hassan, no change on other property. M /Carla, S /Torgerson, Unanimous. 33. LEROY KUHL - (letter received by county.) Action - Assessor recommends no change. M /Torgerson, S /Mikulecky, Unan. 34. NEIL JENSEN - 145 1st Ave. S.W. - assessed higher than purchase price. Action - Assessor will review. 35. FERGUS ENTERPRISES - 2 parcels - assessed too high. Action - Assessor will review. Assessor's recommendation on any matters pending will be considered when the Board of Review reconvenes on Tuesday, June 23, 1987. • Assessor Emans suggested that, due to the increasing volume of requests in the past few years, the City should consider appointing a special Board of Review for the future. The meeting was recessed at 9:30 p.m. to be reconvened on June 23. M /Torgerson, S /Carls, Unanimous. • (612) 587 -5151 All- 37.V�S- iNGTC�`JAVE:UEWEST _� —' hurc,v,tison. �r�r;v 5SS50 M E M O R A N D U M DATE: June 23, 1987 T0: — — — May sr—&-CityLQUTcii — — — — — — — — — — — — — — — — — FROM: Water Billing Department ------------------------ - - - - -- SUBJECT: Delinquent water & sewer accounts for June ------------------------ - - - - -- Attached is a listing of the delinquent water, sewer and refuse accounts for the month of June. Recommend water service be discontinued on Monday, June 29th, 1987 at Noon. Percy Hanson 405 Adams St Hutchinson MN 55350 125 Fifth Av NE 3- 075 - 0125 -042 136.39 cc:Larry Wendorff Route 3 Hutchinson MN 55350 Promises 6/26/87 • / v .r Les Strocklund 560 Brown St Hutchinson MN 560 Brown St 1- 270 - 0560 -034 76.39 Mark Betker 626 Brown St 55350 Hutchinson MN 55350 626 Brown St 1- 270 - 0626 -053 56.08 Randy Mulligan 595 Franklin St S Hutchinson MN 55350 595 Franklin St S 1- 395 - 0595 -023 85.05 cc: Bonnie Westmiller Citizens Bank Hutchinson MN 55350 Charles Pearson 26 Grove St S Hutchinson MN 55350 26 Grove St S 1- 455 - 0026 -081 83.23 Emily Quast 1321 SE 6th St Minneapolis MN 325 Hassan St S 1- 480 -0325 -055 125.65 Dannheim Dairy 106 Erie St S Hutchinson MN 106 Erie St 3- 380 - 0106 -072 28.54 cc:Gib Hammer 116 Erie St Hutchinson MN Andrew Ross 645 Franklin St S Hutchinson MN 55350 645 Franklin St S 1- 395 - 0645 -022 91.28 Ray Norton 127 Hassan St N Hutchinson MN 55350 127 Hassan St N 1- 475 - 0127 -025 23.07 Promises 6/26/87 Gerald Elliott 206 Main St N 55414 Hutchinson Mn 55350 206 Main St N 1- 680 - 0206 -071 240.71 Midwest Trailer Ct Box 157 55350 Winsted MN 55395 450 Water St 3- 970 - 0450 -051 4645.55 55350 LI Arlene Otto 726 Brown St Hutchinson MN 55350 726 Brown St 1- 270 - 0726 -041 98.14 Promises 7/02/87 Ricky Grant 115 Glen St S Hutchinson MN 55350 115 Glen St S 1 -420- 0115 -027 46.01 cc: Loren Lickfelt 137 Garden Rd Hutchinson MN Kenneth Wornson 305 Hassan St S Hutchinson MN 55350 305 Hassan St S 1- 480- 0305 -091 51.12 Alton Wicklund 605 Main St S Hutchinson MN 55350 605 Main St S 1- 685 - 0605 -091 163.56 Midwest (Eldor Matthews) Rt 3 Glencoe MN 55326 450 Water St 3- 970 - 0450 -052 807.67 • (612) 587.5151 CITY Or HUTCHINS0N 37 W.ASHINGTGN AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: June 17, 1987 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Amendment to the Zoning Ordinance No. 464 - Section 10.05 Pursuant to Section 6.06 C1, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request. HISTORY Building Official Jim Marka asked the Planning Commission to consider an amendment to Zoning Ordinance #464, Section 10.05, Sec. C, Subsection (d) PORTABLE SIGNS. The public hearing was held on June 16, 1987 to consider amending Ordinance #464, Section 10.05, as follows: d) Portable Signs: May not be €4ash4ng; tome 44m4t net exeeed4ng th4rty J391 days; har4ng sixty f68l days tome span between permits: App44eat4en must be 94gned by owner of reeord to apply to one or mere adjaeent pareel.s- Ma not be flashi_n�c�. Sin may not be 1p aced or extend over the front five f t of an r_eoul%h se�ckin � district. Cannot be stone to a p on ori�t TPo e• Time limit not to exceed ninety (90) days, having a sixty (60) jal time span etween permits FINDINGS OF FACT 1 2. 3. All procedural requirements for amendments to the zoning ordinance have been complied with. Notice was published in the _Hutchinson Leader on Thursday, June 4, 1987. The proposal was deemed to be the community. RECOMMENDATION appropriate and in the best interest of It is the recommendation of the Planning Commission that the revision of Ordinance #464 Section 10.05 as listed above be approved. Res lly submitted, 4� �� Dr. Thomas Lyke, CW rman (612) 587.5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN, 55350 M E M 0 DATE: April 29, 1987 TO: Planning Commission Mayor and City Council ✓ FROM: Homer Pittman & Jim Marka Bldg. /Zoning Dept. RE: Proposed Portable Sign Ordinance Please review the proposed changes in the Zoning Ordinance, Section 10:05 Sec. C, Subsection (d). (d) Portable Signs - may not be flashing. Sign may not be placed or extend over the front five (5) feet of any required setback in any district. Cannot be fastened to any pylon or light pole. Time limit not to exceed ninety (90) days, having a sixty (60) day time span between permits. Portable signs to remain longer than ninety (90) days, shall be classified as ground signs, secured to a foundation and shall not exceed the maximum allowable square feet per building front. Your suggestions and input is appreciated. Awe-r--� Homer Pittman Bldg. /Zoning Official James Marka Bldg. Inspector E • HP /JM/pv 0 r (612) 587.5151 ®CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON. MINN. 55350 MEMO DATE: April 30th, 1987 TO: Planning Commission Mayor and City Council FROM: Homer Pittman & Jim Marka Bldg. /Zoning Dept. RE: Proposed Portable Sign Ordinance Upon approval of the Proposed Portable Sign Ordinance, enforcement of existing non - conforming portable signs, will proceed as follows: 1) A copy of the new ordinance shall be mailed to property owners, • requesting voluntary cooperation within thirty (30) days. 2) After thirty (30) days, a list of remaining non - conforming signs shall be submitted to the City Council, City Administrator and the City Attorney. The Building Official will again, by certified mail, send a copy of the new ordinance citing specifics of non - conformance. 3) After ten (10) days, the matter will be turned over to the City Attorney for prosecution. At this point in time, the following list represents existing non - conforming signs: Taco Johns McDonald's Mike's Mobil Meade's 66 Station Double D Western Wear Gas N Grocery Jonathon's Kahle's Minne- Sew -Ta -Vac Supply Your suggestions and input is appreciated. James Marka Bldg. Inspector Homer Pittman Bldg. /Zoning Official HP /JM /PV • �J (612) 587 -5157 .'Anul CITY OF HUTCHINSON i 37' ✓ASHINGTON AVENUE WEST HU7C I NSON, MINN 5350 TO FROM: SUBJECT MEMORANDUM Date: June 17, 1987 Hutchinson City Council Hutchinson Planning Commission Request for Rezoning as Submitted by City Staff Pursuant to Section 6.06, C4, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for rezoning. HISTORY At a Planning staff meeting on June 2, 1987, City Staff requested to rezone property located on 1545 and 1555 Sibley Ave. in Fifth Addition to Lakewood Terrace from R -5 (Mobile Home Park) to R -2 (Multiple family residence) for the purpose of platting the property multiple family residence. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, June 16, 1986, at which time there was no one present who stated their objection to the request. FINDINGS OF FACT 1. The required application and site plan were submitted and the appropriate fee was paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, June 4, 1987. 3. It was the consensus of the Planning Commission that the request was appropriate for the area. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request to rezone be granted. Resp tfully submitted, -Dr. Thomas Lyke , Cri 'irman Hutchinson PlannineCommission 1 v % / r of 4 I ■ 7 �Y SFr Mp►�+• ...y+ ,, ry �� +� `4� °P •� 44 `7 s � o s���f vim. p' '+oe 4 :�l e e Q 42 P e P o •o 1l• , • (V •? • : P 2 �Q o S p vq. 3 d, nrt P 6 `• er ° • V e� , o t o /t � • P S .urn It r' � q� >r _._ _� q•, 37 i� i r) 1 n U • • ORDINANCE NO. 4/87 AN ORDINANCE AMEMING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP THE CITY COUNCIL OF THE CITY OF HUTCHINSON ORDAINS: The following described real property is hereby rezoned from R -5 Mobile Home Park to R -2 Multiple Family Residence. Lots 1 and 2, Block 1, Fifth Addition to Lakewood Terrace, City of Hutchinson Adopted by the City Council this ATTEST: Gary D. Plotz City Clerk day of , 1987. Paul L. Ackland Mayor 0 0 TO: FROM: SUBJECT '610 587 -5151 77 OF 'C47CHINS01V Si IG-- TCN 'v U'E b ✓EST ON, M;NN - -oc M E M O R A N D U M DATE: June 17, 1987 Hutchinson City Council Hutchinson Planning Commission Variance Request as Submitted by William Backen, Farm & Home Pursuant to Section 8.08 , of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recom- mendation with respect to the aforementioned request for a variance. HISTORY On May 27, 1987, William Backen submitted an application for a variance to reduce the setback of 50' to 20' from an R (residential) zone for the purpose of constructing a 40' X 90' addition to be used as a warehouse on the west side of the present building located at Hwy. 15 South. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, June 16, 1987, at which time there was no one present who objected to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, June 4, 1987. RECOMMENDATION It is the recommendation of the Planning Commission that the variance be granted. Resp tfully submitte , Dr. Thomas Lyke, Cha "irman Hutchinson Planning Commisson RESOLUTION NO. 8563 RESOLUTION GRANTING VARIANCE FROM SECTION 8.08 OF ZONING ORDINANCE NO. 464 TO ALLOW CONSTRUCTION OF A WAREHOUSE • 20' FROM AN R (RESIDENTIAL) ZONE • BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Mr. William Backen of Hutchinson has applied for a variance from Section 8.08 of the Zoning Ordinance No. 464 to allow him to reduce the setback of 50' to 20' from an R (residential) zone for the purpose of constructing a 40' x 90' addition to be used as a warehouse on the west side of the present building located at Hwy. 15 South., with the following legal description: Lot 2, Block 1, Hanson's Third Addition - City of Hutchinson 2. The Planning Commission has reviewed the application for a variance and has recommended to the City Council that the application be granted. 3. The Council has considered the effect of the proposed variance upon the health, safety, and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the values of property in the surrounding area and the effect of the proposed variance upon the Comprehensive Plan. 4. Because of conditions on the subject property and on the surrounding property, it is possible to use the subject property in such a way that the proposed variance will not impair an adequate supply of light and air to adja- cent property, unreasonably increase the congestion in the public streets, increase the danger of fire, endanger the public safety, unreasonably diminish or impair health, safety, comfort, morals, or in any other aspect be contrary to the intent of the ordinance and the Comprehensive Plan. 5. The special conditions applying to the structure or land in question are peculiar to such property or immediately adjoining property and do not apply generally to other land or structures in the district in which such land is located. 6. The granting of the application is necessary for the preservation and enjoyment of a substantial property right of the applicant. It will not merely serve as a convenience to the applicant, but is necessary to alleviate demon- strable hardship or difficulty. Q l Resolution No. 8563 Page 2 CONCLUSION • The application for variance for the purpose designated is granted based upon the findings set forth above. Adopted by the City Council this 23rd day of June, 1987. ATTEST: Gary D. P otz City Administrator Paul AcFTa—n—J Mayor • 0 (612) 587 -5151 C17 1 OF HUTCHINSON 37 vVA 3H!NG TON A VENUE WEST h'L'7CWNSON, .MINN. 55350 MEMORANDUM DATE: June 17, 1987 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Conditional Use Permit as requested by Andrew Ross Pursuant to Section 6.05, C5, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recom- mendation with respect to the aforementioned request for a conditional use permit. WItlim On May 28, 1987, Andrew Ross submitted an application for a conditional use permit to allow him to move and install a 24' x 28' garage on property located on 645 So. Franklin St. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, June 16, 1987, at which time there was no one present who objected to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, June 4, 1987. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit be granted. Res c fully submitted, Z�J Dr. Thomas Lyke, airman Hutchinson Planning Commisson 9 E, w 0 f s w4. LI s LQ I M W r w D n '19 . 4 S A S VJCCf r'1tPakt;a zTR4-',&T L31 WO as � hiOi�iC LA 1 1 G*444C. 1 � Aid se +4relc Olaf I RyR AL Le-y a.R tt G rtsc) KocS t IL 20 N'+ h, sT.etT 6 CL 11 11 u a 1 RESOLUTION NO. 8562 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07 OF ZONING ORDINANCE NO. 464 TO . ALLOW MOVING AND INSTALLING A 24' X 28' GARAGE ON PROPERTY LOCATED AT 645 S. FRANKLIN ST. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Andrew Ross, Hutchinson has made application to the City Council for a Conditional Use Permit under Section 8.03 of Zoning Ordinance No. 464 to allow him to move and install a 24' x 28' garage on property located on 645 S. Franklin St. with the following legal description: Lot 6 Block 10 Bonniwell's 2nd Addition - City of Hutchinson 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. • 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted, based upon the findings set forth above. Adopted by the City Council this 23rd day of June, 1987. Pau L. ck an Mayor ATTEST: Gary D. P otz • City Administrator (612) 587.5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON. MINN. 55350 M E M O R A N D U M DATE: June 2, 1987 TO: Planning Commission and C' ity Council FROM: — Director—of Engineering — ------------ — — — — — — — — — — - - — — — SUBJECT: — FINAL PLAT—OF FIFTH ADDITION TO LAKEWOOD TERRACE — — _ _ — I hereby certify that the Final Plat of the of the Fifth Addition to Lakewood Terrace complies with the requirements of the Subdivision Ordinance regarding "Final Plat Procedure ". • EA /bb n 4" I'Z- Eugene Anderson Director of Engineering RESOLUTION NO. 8564 RESOLUTION GIVING APPROVAL OF FINAL PLAT OF FIFTH ADDITION TO LAKEWOOD TERRACE • WHEREAS, Loretta McDonald, owner and subdivider of the property proposed to be platted as Fifth Addition to Lakewood Terrace has requested approval of the final plat of said subdivision in the manner required for platting of land under the Hutchinson Ordinance Code, and all proceedings have been duly had thereunder, and WHEREAS, said plat is in all respects consistent with the City Plan and the regulations and requirements of the laws of the State of Minnesota and the ordinance of the City of Hutchinson and WHEREAS, 'said plat is situated upon the following described lands in McLeod County, to -wit; That part of the South Half of Section 2, Township 116 North, Range 30 West of the 5th Principal Meridian, described as follows: Commencing at the southeast corner of said Section 2; thence North 89 degrees 28 minutes 38 seconds West, assumed bearing, along the south line of the Southeast Quarter of said Section 2 a distance of 2625.65 feet; thence North a distance of 1765.99 feet the the southeast corner of FOURTH ADDITION TO LAKEWOOD TERRACE, according to the recorded plat • thereof,and the point of beginning of the land to be des- cribed; thence northeasterly, easterly and northerly, along the easterly line of said FOURTH ADDITION TO LAKEWOOD TERRACE,to the northeast corner of Lot 6, Block 1, of said FOURTH ADDITION TO LAKEWOOD TERRACE; thence South 87 degrees 45 minutes 18 seconds East a distance of 330.61 feet; thence South 2 degrees 14 minutes 42 seconds West a distance of 148.94 feet; thence South 87 degrees 45 minutes 18 seconds East a distance of 9.35 feet; thence southeasterly a distance of 125.187 feet along a tangential curve concave to the southwest having a radius of 88.47 feet and central angle of 81 degrees 04 minutes 245 seconds; thence South 6 degrees 40 minutes 54 seconds East, tangent to said curve, a distance of 340.92 feet to the intersection with the easterly extension of the north line of that parcel of land which is described in Book 147 of Deeds on Page 509 in the office of the County Recorder of McLeod County, Minnesota; thence westerly, along said north line, a distance of 681.29 feet to the point of beginning. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That said plat of FIFTH ADDITION TO LAKEWOOD TERRACE is hereby approved and accepted by the City as being in accord and conformity with all ordinances, City plans and regulations of the City of Hutchinson and the laws • of the State of Minnesota, subject to the parks and playground contribution being met and appropriate subdivision agreement being drawn up. RESOLUTION NO. 8564 PAGE 2 BE IT FURTHER RESOLVED THAT such execution of the certification upon said plat by Mayor and City Clerk, as required, shall be conclusive showing of • proper compliance therewith by the subdivider and City officials charged with duties above described and shall entitle such plat to be placed on record forthwith without further formality. Adopted by the City Council this 23rd day of June, 1987. ATTEST: Gary D. P o z City Administrator Paul L. AcklanT Mayor • r (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEIMORAN DUM DATE: June 17, 1987 TG: Hutchinson—City Council - - - - - — — -- — — — — — — — — — — — — — — — — FRCM: Hutchinson — Planning Comi — — ssion— --- - - - -- m — — — — — — — — — — — S!. JECT: Consideration of Lot Split of Lot 5 Block-1 and Lot 6 Rolling -- -- --------------- Oaks 5th Addition Requested by John Miller • The Planning Commission recommends approval of the lot split to City Council. • R- G 8 \ 3� , is � r�/ .a-i, � •:) L._ � -,, i '•r C.- \ a. \S�• `p6,6i 56. — 4s.6� 4.21'02'23, N89'44'00 "E 109.89 1 ...- 240.00 -- C .%0 ".65 7 3+L" 11 110.00 3p• 70.66 100.00 �� 39,2/ . _ I A.13•r46— I I r + r C• 70.49 �\ to m m 0 O ARCEL A 0 m° 2 M° 3 00, 00 4 0 1 17 600 SO. FT. I0 W _° D o iD � T O N I In O �� — a0 a I pO 1p • N I Nl J N, °c I N Z ~ I— — 103.71 ---I I -- 100.00 - -1 IO- 100.00 --I I 100.00 — 110.00 — •.7.' -- 405.71 -- -- N89.44.00'E PARCEL B to 6212 SO. FT. o IL L I o °'• % I N y AIk- 1w • • (612} 587.5151 C;TY OF HUTCHINSON 37 WASHINGTON A VENUE WEST HUMCHINSON, MINN. 55350 DATE: June 17, 1987 T0: —Hutchinson City Council— _ — ---- - - - - -- — — — — — — — — — — — — — — — FROM; —Hutchinson Planning Commission — ----------------- — — — — — — — — — — — �'„BS;ECT: — Consideration of Revised Sketch —Plan submitted by Roger_Siemsen (Two mile radius) Planning Commission recommends approval of the revised sketch plan submitted by Roger Siemsen to the City Council. q,#. JA LO 77,40 :WIIYIS!11-1! lo-PI I N • • u MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, June 16, 1987 1. Presentation by Larry Dallam of HNTB (7:00 p.m.) Mr. Fred Hoisington, Pres. of Hoisington Group Inc., opened the presentation by giving his background in the consulting business as being primarily local assistance and Comprehensive planning. He explained that the firm is process oriented and involves the public in planning. Mr. Dallam commented also on some background of the company as well as giving his background as a planner. Discussion followed with questions as to timeline, dealing with the community, implementation of the plan, etc. Approximate fee would be $20,000 - $30,000, depending on the plan. 2. CALL TO ORDER The meeting was called to order by Chairman Thomas Lyke at 7:32 p.m. with the following members present: Bruce Drahos, Spencer Beytien, Roland Ebent, Marlin Torgerson, Larry Romo, Bill Craig and Chairman Lyke. Members Also present: Building Official, Jim Marka and City Administrator, Gary Plotz. 3. MINUTES Mr. Romo made a motion to approve the minutes of the regular meeting dated Tuesday, May 19, 1987. Seconded by Mr. Beytien the motion carried unanimously. 4. PUBLIC HEARINGS (a) CONSIDERATION OF AMMENDMENT OF PORTABLE SIGN ORDINANCE Chairman Lyke opened the hearing at 7:33 p.m. with the reading of publication #3702 as published in the Hutchinson Leader on Thursday, June 4, 1987. The request is for considering an amment to Zoning Ordinance #464, Section 10.05, Sec. C, Subsection (d) PORTABLE SIGNS. Mr. Romo made a motion to close the hearing. Seconded by Mr. Torgerson the hearing closed at 7:35 p.m. Mr. Romo made a motion to recommend approval to the City Council. Seconded by Mr. Drahos the motion carried unanimously. (b) CONSIDERATION OF REZONING FROM R -5 TO R -2 IN FIFTH ADDITION TO LAKEWOOD TERRACE SUBMITTED BY STAFF Chairman Lyke opened the hearing at 7.35 p.m. with the reading of publication #3703 as published in the Hutchinson Leader on 1 PLANNING COMMISSION MINUTES 6/16/87 Thursday, June 4, 1987. The request is by city staff for • considering to rezone property located on 1545 and 1555 Sibley Ave. from R -5 (Mobile Home Park) to R -2 (Multiple family residence) for the purpose of platting the property multiple family residence. Mr. Torgerson moved to close the hearing, seconded by Mr. Ebent the hearing closed at 7:40 p.m. Mr. Torgerson made a motion to recommend approval to City Council with the recommendation of staff to continue McDonald's Dr. through Sibley Ave. thus making that street McDonald's Dr. Seconded by Mr. Orahos the motion carried unanimously. (c) CONSIDERATION OF VARIANCE SUBMITTED BY WILLIAM BACKEN OF FARM AND HOME DISTRIBUTING Chairman Lyke opened the hearing at 7:40 pm. with the reading of publication #3704 as published in the Hutchinson Leader on Thursday, June 4, 1987. The request is for the purpose Coco isndering a variance to allow the owner of Farm and Home to reduce the setback of 50' to 20' from an R (residential) zone to construct a 40' x 90' addition to be used as a warehouse on the west side of the present building located at Hwy 15 South. Discussion followed with favorable comments by commission members. Mr. Backen commented on the construction and his talking with • neighbors about the project. Mr. Torgerson moved to close the hearing, seconded by Mr. Beytien the hearing closed at 7:45 p.m. Mr. Ebent made a motion to recommend approval to City Council. Seconded by Mr. Romo the motion carried unanimously. (d) CONSIDERATION OF CONDITINAL USE PERMIT REQUESTED BY ANDREW ROSS Chairman Lyke opened the hearing at 7:45 pm. with the reading of publication #3705 as published in the Hutchinson Leader on Thursday June 4, 1987. The request is for the purposes considering a conditional use permit to allow the owner to move and install a 24' x 28' garage on property located on 645 So. Franklin St. Some discussion followed as to the curb slope. Mr. Ross explained that there would be a fill for slope. Mr. Torgerson moved to close the hearing, seconded by Mr. Craig the hearing closed at 7:47 p.m. Mr. Romo made a motion to recommend approval to City Council. Seconded by Mr. Torgerson the motion carried unanimously. 5. OLD BUSINESS NONE 2 • PLANNING COMMISSION - MINUTES 6/16/87 • 6. NEW BUSINESS (a) CONSIDERATION OF FINAL PLAT OF FIFTH ADDITION TO LAKEWOOD TERRACE SUBMITTED BY LORETTA MCDONALD AND STREET NAME CHANGE There was discussion concerning the use of proper names for streets. Building Official Marka was instructed to make suggestions to property developers, in the future, on names that could be used. Mr. Romo made a motion to recommend approval of the final plat to City Council provided that suggestions for street names be made by staff. Seconded by Mr. Torgerson the motion carried unanimously. (b) CONSIDERATION OF LOT SPLIT OF LOT 5 BLOCK 1 AND LOT 6 BLOCK 1 ROLLING OAKS 5TH ADDITION REQUESTED BY JOHN MILLER Building Official Marka explained the reason Mr. Miller has for the lot split. Mr. Torgerson made a motion to recommend approval of the lot split to City Council. The motion was seconded by Mr. Beytien. Discussion followed as to the legal de-scription of the properties involved. City Administrator Plotz commented on the split and • requirements that are needed to be met. The motion carried unanimously. (c) CONSIDERATION OF REVISED SKETCH PLAN SUBMITTED BY ROGER SIEMSEN (Two mile radius) Mr. Torgerson made a motion to recommend to City Council and the Acoma Town Board no objection to the sketch plan. Seconded by Mr. Romo the motion carried unanimously. (d) DISCUSSION OF AMBASSADOR SIGNS Building Official Marka explained the request by the Ambassadors to put up a 10' by 14' "WELCOME TO HUTCHINSON" sign in Girl Scout Park and another identical sign at the corner of Bluff St. and 4th Ave. N. E. Discussion followed as to the size of the signs. The matter will be addressed by the Park and Recreation Board. (e) PRESENTATION BY CONSULTING FIRMS ON COMPREHENSIVE PLAN 1) Mr. Dean Doyscher, Pres. of Professional Planners, commented on the firm's traditional response to comprehensive planning. He explained • his background and experiance with orderly annexation in similar cities as Hutchinson. 3 MINUTES - HUTCHNISON PLANNING COMMISSION 6/16/87 He commented on the background of the firm siting many of the areas of planning that his firm has done. • Discussion followed as to implementation of the plan. Approximate cost would be $14,000 not including the Water & Sewer element or Parks and Recreation. 2) Mr. David Licht, Pres. of Northwest Associated Consultants, explained the background of his firm commenting on their informal atmosphere in working with the community involved. Mr. Licht, gave background on the service of the firm and the consultants available to work in Hutchinson. Again there was discussion and comment by the planning commission members as to timeline, implementation, etc. Mr. Licht gave four options for fee schedules ranging from $7500 - $22,500. After the presentations City Administrator Plotz stated that there would be two other firms making presentations at the July meeting. Discussion followed as to the next steps to be taken in presenting the project to the City Council. The consensus was to select the top two firms after interviews and have their representatives give • another presentation to the Council. 7. ADJOURNMENT There being no futher business the meeting was adjourned at 9:40 p.m. • 4 (612) 587.5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST Hu7CHINSON. MINN. 55350 M E M 0 DATE: June S, 1987 TO: "eary D. Plotz, City Administrator Ken Merrill, Finance Director FROM: Eugene Anderson, Director of Engineering RE: Purchase of Xerox Printing Machine Please proceed with the purchase of the Xerox Engineering Copier per the attached quotation. No other quotations are available because the machine is a proprietary item. The attached memorandum provides justification for the purchase. Also, attached is our estimate of savings by using the Xerox Printer. Funds should be available from the Engineering Budget for salary appropriation which evidently will not be expended. Please present this item to the Council for consideration on June 23rd. If additional information or documentation is needed from this department, Please inform me the week of June 8th. EA /pv attachments • ELgenVIAUnerson Director of Engineering 9� (612) 587.5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON. MINN. 55350 JUNE 2, 1907 FOR YOUR INFORMATION TO: GENE ANDERSON, CITY ENGINEER -------------------------------- ------ ---- ----------- --- - - - - -- FROM: KEN MERRILL, FINANCE DIRECTOR ------------------------------------------ -- ---- -------- - -- - -- SUBJECT: TEMPORARY WAGES & COPY MACHINE ------------------------------- ---------- ------------ --- - - - --- According to the latest records, not including this week's payroll, $3,473.50 remains in the temporary wage line item of your budget. With the two people you currently, have as temporary I have estimated a total of B to 9 weeks of temporary wages. A review of your second request for consideration of the purchase of the copy machine made by Xerox. First, if at all possible, a second quote on a similiar machine should be received by your department. A second problem is the ability of your budget to be adjusted to allow for such a purchase. It sounds as if considerable savings could result with a purchase of this machine. Each budget is very tight and looking at the engineer budget it appears there is not a great deal of room to make such adjustments. If the lease purchase plan were implemented the 36 month with a 10% buy would be the best alternative presented. $906 plus the cost of supplies would be need from the budget. An area of you budget as a possible would be the supplies line account 4210. Out right purchase if possible is the best method if the money can be found. One consideration, Gary sugguested, looking at the wages budget since the city had anticipated Marlow remaining on the job longer then was the actual case. With the best estimate I have at this time we should have about $5,600 more than is necessary. I hope this gives you the information you need to make your decisions. If you are in need of further clarification let me know. C C Gary Plotz 1] • cJ-I, FA f (612) 587.5151 HUTIH'j CITY OF HUTCHINSON h M/NN. 553.50 M E M 0 DATE: May 28, 1987 TO: Gary D. Plotz, City Administrator Kenneth Merrill, Finance Director FROM: Eugene Anderson, Director of Engineering RE: Xerox Engineering Copier Attached is a quotation for the Xerox engineering copier, which was recently demonstrated. It is desirable to obtain this printer because $50.00 to $60.00 per month would be saved in paper costs, and the machine is highly versatile because transparent originals (many of which we do not possess) are not needed in order to obtain quality prints. • The machine is presently available at a reduced price, about $500.00 below regular price, because of a government contract. The least expensive option for obtaining the machine is an outright purchase, but this was not included in the engineering budget. The next cheapest alternative would be the 36 month lease. - Please review this information and let me know the feasibility of obtaining this printer. We would want to keep our diazo printer that we presently have, because it would still be useful and the trade -in value is low. EA /pv attachments • EugendJAnderson Director of Engineering 9 -- � May 21, 1987 COPY EQUIPMENT, INCORPORATED 1000 WEST 79TH STREET - MINNEAPOLIS, MN. 55420 612/884 -3581 QUOTATION City of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 Attention: Gene Anderson • The Xerox 2510 Engineering Copier makes same size prints from blueprints, vellums, and mylars onto your choice of bond paper, vellum, erasable vellum, or mylar. No longer do you have to put up with the terrible smell of ammonia, the 2510 does not use ammonia. The 2510 will make copies 36 inches wide by any manageable length for a fraction of the cost of a blue printer. Thank you for the opportunity to quote as follows on behalf of CEI: 1 - Xerox 2510 Engineering Copier 1 - Xerox 2510 Stand (optional) 1 - Xerox 2510 Start -up Package c/w 2 -Ctg's toner (1 installed) 2- Fabric Guides (1 installed) 1 -Ctn. Developer (installed) 1 - Installation, Setup, and Training 1 - Freight Charge (factory to CEI) $3,510.25 * • 449.00 406.00 N/C 108.00 The Xerox 2510 is warranted by Xerox for 90 days 4500 linear feet, whichever comes first. CEI is an authorized 2510 dealer and provides warranty and service maintenance. XEROX 2510 PACKAGE 1 - Xerox 2510 Engineering opier with Stand, Start -up Package, Installation, Setup, Training, Media Sampler, and Shipping /Handling $4,373.25 ,t This price is predicated on a Xerox governmental contract which expires July 1, 1987. Delivery: Above prices do not include applicable taxes. This Quotation Effective: Terrns: q- T, n1e��_Macnines naAQ [MJ — Supplies ciiovcvn.ir- — Instruments .... Encineenna • • Delivery Le'ri Citv of Hutchinson Page 2 May 21, 1987 COPY EQUIPMENT, INCORPORATED 1000 WEST 79TH STREET - MINNEAPOLIS, MN. 55420 612/884 -3581 QUOTATION SAMPLE LEASE RATES 36 months with 10% buyout 60 months with $1.00 buyout DIAZO MEDIA vs 2510 MEDIA (based on suggested list prices) Diazo Media /100 sheets Blueprint Paper 18 x 24 $15.09 24 x 36 27.63 36 x 48 54.44 IF Sepia (N200E) 18 x 24 $ 47.27 24 x 36 94.50 34 x 44 172.31 Sepia Mylar (3 mil) $ 151.32 131.21 2510 Media /100 sheets Bond Paper $ 7.40 $14.51 29.63 Vellum $ 32.92 65.82 134.40 Erasable Vellum 13 x 24 $ 204.05 $ 59.08 24 { 36 408.10 118.85 34 x 44 858.20 213.00 Note: Erasable vellum can be used in place of sepia mylar in most applications. Stock 46 05 CEI & Factory Above prices do not include applicable taxes. DS /ja This Quotation Effective: Terms Until factory increase Net 30 Sy: Don Smith DIAZO — Machines DRAFTING — Supolies SURVEYING — Instruments Supplies Equipment Supplies q —/ REPRODUCTION — Engineering Xerox Estimated Savings with Xerox Printer Anticipated Cost Blue Print Paper - 1988 Anticipated Cost Mylar Sepia - 1988 Est. Savings - Blue Line to Bond 47% Est. Savings - Sepia Mylar to Erasable Vellum 71% 6 -3 -1987 $ 600.00 $ 400.00 $1,000.00 1] $ 282.00 $ 284.00 p $ 566.00 5 S j uN+ixJpp nn mylath n,o u3ec c¢�4't Xerox should eliminate need for approxi ately 80% of Blue Line and Sepia Mylar 566„Ctx 80% $ 452.00 Est. Savings Materials Estimated Labor Savings - Plan Sheets Est. 2 Draftsmen - 2 months ® 15% Time 692 Hours x 15% x $12.00 /Hour = $1,245.00 • $1,697.00 Annual Est. Savings 11 (612) 587 -5151 XIM11, , CITY OF HUTCHINSON 3 7 WASHINGTON AVENUE WEST u,L+TrHINSON, MINN. 55350 M E M 0 DATE: June 12, 1987 T0: -Mayor and City Council PRCM: Director of Engineering RE: Request to Confine a City Utility Easement Several years ago, the City obtained a sewer easement that, according to its description, encompassed Lot 35 of Lynn Addition in its entirety. Lot 35 was subsequently subdivided into lots and blocks and rights -of -way by Zajicek's Meadow Park Addition. Inplace City utilities lie on or immediately adjacent to the described "centerline" of the easement, rendering other areas included in the easement as superfluous. Development of the property and future conveyances of excess easement areas can potentially be hindered because of • the easement situation. We, therefore recommend, that the excess easement area be vacated. The City Attorney has prepared an easement document that would reduce the extent of the original easement to that which is needed for operation and maintenance of existing utilities. Concurrence of the Council is requested. Both the sanitary sewer and the storm sewer lie beneath, or very near a number of homes on and adjacent to the easement and it is advisable to reconstruct the utilities within public right -of -way in the future. EA /pv \J Respectfully submitted, �.1 N " Eugene derson Director of Engineering 8 35' n. i {L�Li pYS /CN. tl6 �1 Z AJICEK' S MEADOW P/ 1951 11�PI't a Ly Y11ri �tsaw ave s �, ac/icrna � _ 4't ;evwn'i led) LYNN ADDITION Redrawn from plat 1.11 r � N � � N �f » 9 a I I r r w TO TCHINSONI MINN. 1913 Last half of Sec. 1- 116 -30. Plat made by order of County Aua, from deeds on record in R"iater a. Deeds office, County of MCI," . MN, N \ . r N ` s r M • l/1 r M �p O r n 1 Y \ 1 M � • W _ $ ' ♦ ' . N 1 » B t Z • lifts 1) was w i� A lRy $ r � q c � •_ w a A� S J ;I NN r a DAVID B. ARNOLD •CHARLES R. CARMICHAEL MIGHA£L B. LEBANON GARY D. MLDOWELL PAYE KNOWLES STEVEN A. ANDERSON O. BARRY ANDERSON DANIELJ.BERENS STEVEN S. HOGS LAURA K. FRETLAND CHARLES L NAIL, JR. DAVID A. BRUEOGEMANN JOSEPH M. PAIEM£NI June 17, 1987 ARNOLD & MGDOWELL ATTORNEYS AT LAW 101 PARR PLACE HUTCHINSON. MINNESOTA 55350 (612) 587 -7575 RESIDENT ATTORNEY G. BARRY ANDERSON Mr. Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 Re: Escrow Account Agreement between City of Hutchinson and Robert L. Carr Our File No. 3188 -87 -0004 Dear Mr. Plotz: 5881 CEDAR LEE ROAD MINNEAPOLIS, MINNESOTA 53410 (612) 545 -6000 MN TOLL FREE 800- 343 -4645 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 (612) 386- 2214 714 TENTH STREET EAST GLENCOE. MINNESOTA 55338 (612) 864 -B1 AN 1987 RECEMM sY____� At your request, I have examined the Supplemental Agreement of the Contract for the wastewater treatment facility which was prepared by contractor Robert L. Carr Company and sent to the City of Hutchinson for execution. Please note that this con- tract is pursuant to Minnesota Statute Section 15.73 Alternative Form of Retainage which may be selected at the option of the con- tractor. In case you are interested, I am enclosing a copy of the statute as enacted in 1980. This statute was not amended by the legislature in the most recent legislative session. The Escrow Agreement as presented to this office is generally acceptable with a few minor revisions and comments. Those revisions and comments are as follows: 1. The first sentence of paragraph 1 of the Supplemental Agreement should read as follows "In lieu of the procedures for handling retained percentages set forth in payments provisions of the contract, the Owner and the Contractor agree to the placement in escrow with the above -named Escrow Agent, and pursuant to the procedures set forth in this agreement, qualified securities under Minnesota Statute Section 15.73 including notes or bonds of • the United States of America or any State of the United States. With the additions noted above, paragraph 1 is generally acceptable. Mr. Gary D. Plotz June 17, 1987 Page #2 �J 2. Paragraph 5 of the agreement contains a typographical error in the second sentence. The second sentence should read "The Contractor agree0s to supplement the escrow account if its market value is less than the dollar amount that would be retained by the Owner." Paragraph 7 also contains a typographical error which is somewhat more, significant and the last clause of that sentence should read "including default of or bankruptcy of the Escrow Agent." There is also a typographical error in Paragraph 11 which should be corrected (relinquished should be relinquishes). 3. Note that the contractor is responsible for any compensation of the escrow agent and the costs incurred by the escrow agent in the operation of the escrow account. Paragraph 8 of this agreement specifically provides that the costs and compensation of the agent will be handled separately from the escrow account and will be billed separately so that the municipality is not in any way involved in the handling of the account. The purpose of this Escrow Agreement is to provide that the contractor may at least receive interest on the retainage provided for in the original contract between Robert L. Carr and the City of Hutchinson. Escrow accounts are typically used in large projects because the dollars, in terms of interest lost, tend to be significant. You will notice that the language of the statute under which this escrow account agreement is drafted is mandatory; in other words, the con- tractor at his option, may elect to use the form of retainage specified in the agreement. Since the municipality has the right to make with- holdings if the value of the escrow account declines and is not other- wise supplemented, there appears to be adequate protection for the municipality. I recommend that the Council approve the Supplemental Agreement to the contract for the wastewater treatment facilities with the changes noted above. I believe the Council should have in its review a copy of the agreement as drafted by Robert L. Carr Company, our correspondence to your office and a copy of the statute. If there are any questions, please advise. y N G dry A dTrs G BA lm CC Robert L. Carr Co. Attn.: Steven A. Anderson Donahue Attn.: George McDonald I to 15.57, a receiving -es under the Intergov gent with a federal age Al or a portion of the I i payments may be ma : gency. ,loyees, any departmei to industry may serve nd interchange emplo 1969, Sections 197.455 to to preference in employm rvices, the provisions of a it any ordinance or resolu with the provisions of the `omprehensive Employmm pplicants under sections: tent of the Persons spec -icial or athlete who comps dympic competition. ` member of a United Stall Pan American, or Olympi 3mmittee, shall be granted ghtsAffilthe purpose of pn I thud leave under this; rd competition combined DEPARTMENTS OF STATE IN GENERAL ISM d. 3. If the public employee granted the leave is an employee of a school University system or other political subdivision, the state shall reimburse the jr for the actual cost to the employer of employing a substitute. � 1977 c 354 s 1; 1979 c 108 s 1; 1984 c 462 s 27; 1984 c 544 s 3; 1984 c 641 dt;IB.S c 17 s 1 D�NOpTRA NCTS; SECURITY FOR COMPLETION OF PERFORM - ,division 1. For the purposes of sections 15.71 to 15.74 unless the context edirates otherwise, the terms defined in this section have the meanings given !. "Public contract" means any purchase, lease or sale by a public agency property, public improvements or services, other than agreements which ely for personal services. 1. "Public agency" or "public contracting agency" means any agency of the mesota or any of its political subdivisions authorized by law to enter into L 4. "Public improvement" means any construction of improvements on real or highways by or for a public agency. I. 5. "Retainage" means the difference between the amount earned by the r on a public contract and the amount paid on the contract by the public ng agency. 1980 c 464 s I PROGRESS PAYMENTS ON PUBLIC CONTRACTS; RETAINAGE. luMvision 1. Unless the terms of the contract provide otherwise, a public acting agency shall make progress payments on a public contract for a public mment monthly as the work progresses. Payments shall be based upon estimates iAc completed as approved by the public contracting agency. A progress payment not be considered acceptance or approval of any work or waiver of any defects id. 2. A public contracting agency may reserve as retainage from any progress t on a public contract for a public improvement an amount not to exceed five of the payment. A public agency may reduce the amount of the retainage and ninate retainage on any monthly contract payment if, in the agency's opinion, k is progressing satisfactorily. History: 1980 c 464 s 2 ALTERNATIVE FORM OF RETAINAGE. Subdivision 1. At the option of the contractor, retainage shall be paid to the actor in accordance with this section. Subd. 2. The contractor may deposit bonds or securities with the public contract- tgency or in any bank or trust company to be held in lieu of cash retainage for the Ifit of the public contracting agency. In that event the public agency shall reduce Mainage in an amount equal to the value of the bonds and securities and pay the mat of the reduction to the contractor. Interest on the bonds or securities shall be 0* to the contractor as it accrues. Subd. 3. Bonds and securities deposited or acquired in lieu of retainage, as pitted by subdivision 2, shall be of a character approved by the state treasurer, nding but not limited to: (a) Bills, certificates, notes or bonds of the United States; (b) Other obligations of the United States or its agencies; (c) Obligations of any corporation wholly owned by the federal government; or q —K 0 15.73 DEPARTMENTS OF SPATE IN GENERAL 340 1 (Renumbered 13.8 (d) Indebtedness of the Federal National Mortgage Association. [Renumbered 13.8 Subd. 4. If the public agency incurs additional costs as a result of the exercise of [Renumbered 13... the option described in this section, the agency may recover the costs from. the contractor by reducing the final payment due under the contract. As work on the [Renumbered 13.5 contract progresses, the agency shall, upon demand, inform the contractor of all [Renumbered 13.7 accrued costs. 5 [Renumbered 13.5 History: 1980 c 464 s J 15811 [Renumbered 13.5 15.74 EXCEPTIONS TO APPLICATION. Sections 15.71 to 15.73 apply to all public contracts except those contracts in which; receipt of federal financing is conditioned on adherence to terms and conditions which are inconsistent with sections 15.71 to 15.73. 4 History: 1980 c 464 s 4 15.771 [Renumbered 13.69, subdivision 1] 15.772 [Renumbered 13.45] 15.773 [Renumbered 13.36] 15.774 (Renumbered 13.57] 15.775 [Renumbered 13.391 ±: 15.776 [Renumbered 13.801 15.777 [Renumbered 13.83] 15.778 [Renumbered 13.73] 15.779 [Renumbered 13.70, subd. 2] t" • 15.781 [Renumbered 13.41] 15.782 [Renumbered 13.531 15.783 [Renumbered 13.311 15.784 [Renumbered 13.51] 15.785 [Renumbered 13.381 15.786 [Renumbered 13.54] 15.787 [Renumbered 13.66] 15.788 [Renumbered 13.67] 15.789 [Renumbered 13.65] 15.791 Subdivision 1. [Renumbered 13.82, subdivision 1] Subd. 2. [Renumbered 13.82, subd. 21 Subd. 3. [Renumbered 13.82, subd. 3] Subd. 4. (Renumbered 13.82, subd. 41 Subd. 5. [Renumbered 13.82, subd. 5] Subd. 6. [Renumbered 13.82, subd. 7] Subd. 7. [Renumbered 13.82, subd. 8] Subd. 8. [Renumbered 13.82, subd. 91 Subd. 9. [Renumbered 13.82, subd. 101 Subd. 10. [Renumbered 13.82, subd. I I] 15.792 [Renumbered 13.69, subd. 21 15.793 EXTENSION OF CERTAIN TEMPORARY CLASSIFICATIONS. ( . Court services data, criminal history data, and corrections and detention data classified by temporary classifications granted prior to January 1, 1981, pursuant to section 13.06, shall retain their temporary classification until July 1, 1982. • History: 1981 c 311 s 38.39; 1982 c 545 s 24 0 C, yy a 4' &t A,,so,. Letter, Donohue 7200 Hemlock Lane N. Maple Grove, MN 55369 612- 425 -2181 S u b i e c t •' L C =rr L ScrJ. -.� _y •D r,.VD MESSAGE Tn �c•/ -e 1 s cro 7 not �Oropos�re..o 1 7 �¢ O , Date Signed • Date .�i -07% 87 Signed REPLY A Date Signed • DAVID B. ARNOLD CHARLES R. CARMICHAEL MICHAEL P. L[HARON GARY D. NCDOWELL FAME KNOWLES STEVEN A. ANDERSON G. BARRY ANDERSON DAN I£LJ. BERENS STEVEN S. HOGE LAURA R. FRETLAND CHARLES L. NAIL, JR. DAVID A. BRUEGGEMANN JOSEPH M. PAIEMENT May 20, 1987 ARNOLD & MGDOWELL ATTORNEYS AT LAW 101 PARK PLACE HUTGH/NSON,MINNESOTA 55350 (e12) 567 -7575 RESIDENT ATTORNEY G. BARRY ANDERSON Mr. George MacDonald Donohue & Associates P.O. Box 699 Hutchinson, Mn. 55350 Re: Wastewater Treatment Facilities Escrow Agreement Our File No. 3188 -87 -0004 Dear Mr. MacDonald: I have received for review an Escrow Account the City of Hutchinson and Robert L. Carr Co. has just now arrived at our office and we are of reviewing it. 5861 CEDAR LAKE ROAD MINNEAPOLIS, MINNESOTA 55416 (a 12)545 -6000 MN TOLL FREE 800 -340 14545 • 501 SOUTH FOURTH STREET PRINCETON. MINNESOTA 55371 (012) 386 -2214 714 TENTH STREET PAST GLENCOE. MINNESOTA 55308 (812)884.0111 Agreement between • This Agreement in the process From the standpoint of state and /or federal funding of this wastewater treatment facility, is there any particular reason why the Escrow Agreement is inappropriate? We hope to have completed our review of the draft Escrow Agreement within the next week or so. If you have any questions or problems in connection with the foregoing, please contact me. Thank you. Very truly yours, ARNOLD & McDOWELL 1l L G. Barry Anderson GBA:lm CC Gary Plotz Steven A. Anderson - Robert L. Carr Co. v e 1� 9-h (612) 587 -5151 . /��// C /TY OF HUTCH/NSON 37 WASHINGTON AVENUE WEST HUTCHlNSON, MlNN. 55350 DATE: June 18, 1987 TO: City Council Members FROM: Mayor SUBJECT: Merit Increase for City Admin. Councilman Mike Carls and I have completed a performance review of City • Administrator Gary Plotz. At this time I would like to recommend a 2% merit increase effective his anniversary date with the City of Hutchinson. • (612) 587 -5151 F CITY OF HUTCHINSON 37 WASHING TON AVENUE WEST HUTCHINSON, MINN. 55350 Jame 19, 1987 M E M O R A N D U M TO: MAYOR AND CITY COUNCIL FROM: HAZEL SITL, PERSONNEL 11 r+ ia• • a�• is u • �' Tau' i� • r •+ a�• 1. Department heads have made rearam-ndations for merit adjustments for the second three months of 1987, as listed below. FIIUNCE by Kenn Merrill ADMINISTRATION by Gary Plotz Diane Swanson, Receptionist 4% Ralph Neumann 2% (see memo attached) TRANSIT by Hazel Sitz Harriet SciYnidt, Dispatcher 4% POLICE by Ron Kirchoff Lori Adamietz, Dispatcher 28 KUNTENANCE by Ralph Neumann Eldon Rarkeim, Street Maint. 1% Earl Alsleben, Street Maint. 1% Phil Forcier, Custodian , 2% Henry Heinecke, Wastewater Op. 4% Merle Meece, Wastewater Tech. 2% 2. In addition, the review committee rends that a grade change be made at this time for Larry Karg (anniversary in June) because of the additional responsibilities he will assume in the street department on the retirement of Ralph Neumann. it is recommended his position of street supervisor be changed from Grade X to Grade XI, with a 57C/hr pay adjustment (about 4.8 %). This would be the same grade and rate as the other supervisory position in that department (motor pool supervisor.) 3. In addition, Police Chief Ron Kirchoff has requested that police department employee Roger Bakken be granted a 2% merit adjustment at this time, rather than later in the year when his anniversary occurs. As per memos from the police department ( attached) Roger has been providing assistance to the licensed officers to a great extent, in addition to his CSO duties. (The chief is not requesting a grade change at this time.) 40 • • (612) 587.5151 F CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 June 18, 1987 MEMORANDUM FROM: GARY PIOrZ 9 la J - 1 101' �} The anniversary date for consideration cal Ralph.Netimiann's performance/ merit review is 4 -1 -87. 1 reoantwxd a 28 adjustment. Although this would amount to a relatively small amount of money (4 -1 -87 to 7 -1 -87) the adjustment would be helpful in calculating his pERA; plus provide a favorable gesture of appreciation for past performance. 0 0 3 - _zq CJ HUTCHINSON POLICE DEPARTMENT MEMORANDUM TO FROM Chief Ron Kirchoff t. John C. Gregor SUBJECT CSO Roger Bakken DATE 6 -3 -87 Community Service Officer Roger Gakken is currently being used extensively in his capacity as a part time Police Officer. Due to the recent resignation of the Chief of Police, adjustments had to be made in the Sgts. schedule, which left gaps in the coverage. Roger has been utilized to fill these gaps. Officer Bakken is currently working 1 or 2 8-hour shifts a week as a part time Police Officer. Be also is working an average of 10 to 20 hours per pay period covering night shifts for full time officers taking vacation or comp time. Because of the added responsibility placed on Officer Bakken, because of his part time Police Officer duties and his CSO duties, it is felt that a pay adjustment is warranted. By using Officer Bakken in a dual role of CSO and part time Police Officer on day shift, the City is saving approximately $48 a day. 9 -z i HUTCHINSON POLICE DEPARTMENT MEMORANDUM DATE June 15, 1987 • TO Gary Plotz and Hazel Sitz �j FROM Ron Kirchoff Al SUBJECT Merit Review for CSO Roger Bakken Gary, As a result Dean O'Borsky's resignation from the Police Department, Community Officer Roger Bakken has had to play a dual role, enabling the Department to function efficiently. By job description Roger Bakken does a fine job in the Community Service field in the Police Department. However, he is now being utilized to fill shifts that have been vacated in order that we have continued coverage throught 1987. I am enclosing a memo written to myself from scheduling Officer Sgt. Gregor, relating Officer Bakkens responsi- bility to the Police Department. As the memo vividly points out, by utilizing the vital services of Roger Bakken (Who is a licensed full time Policeman) the City has a savings of $48 a day. What the memo does not reflect is the fact that Roger is willing to work extra shifts and while working those shifts emplifies professionalism that people of Hutchinson have come to know in their Police Department. I am requesting a pay adjustment for Officer Bakken. His adjustment would be from $8.87 to $9.05. The pay adjustment be granted on the grounds that Roger is doing the majority of his hours as a licensed • full time Policeman while continuing to perform the duties of the Community Service Officer. Roger's shifts are no longer a straight day shift, but they fluctuate as a need be basis. I would you appreciate any comments you have to make prior to submitting this to the Hutchinson City Council. Respectfully, R. Kirchoff C� is • r (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 JUNE 16. 1987 TO: MAYOR a CITY COUNCIL FROM: k:EN MERRILL, FINANCE DIRECTOR --------------- ---- ---------- - - - - -- SUBJECT: INTEREST RATES ON r=iSSESSEMENT ROLLS ADOPTED IN 1987 ------------------------------------------------------ - - - - -- The attached resolution, I believe, changes the interest rate on the previously adopted assessement. rolls. Previously adopted interest rates of 7% will be ajusted to the 6.63% rate. This is the net interesL rate for 1987 improvement bonds. RESOLUTION NO. 8561 RESOLUTION SETTING INTEREST RATE FOR ASSESSEMENT ROLLS ADOPTED IN 1987 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That all assessement rolls which have been adopted are hearby changed to read an interest rate of 6.63 %. This rate is the net interest rate of the 1987 improvement bonds. Adopted by the City Council this 23rd day of June 1987. ATTEST: Gary D. P otz City Administrator 9 Paul A. Ack an . Mayor • y-r�� (612) 587 -5151 Hurry' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: June 17th, 1987 TO: Mayor and City Council FROM: Engineering Dept. RE: Assessment Roll No. 234 - Letting No. 15 Project No. 87 -33 8 87 -34 Bid Opening on the above- referenced project was held on June 8th, 1987, and one bid was received from Juul Contracting Company of Hutchinson, Minnesota. An Assessment Roll has been prepared in accordance with said bid, and we request approval of said Assessment Roll and set hearing date of July 14th, 1987 at 8:00 P.M. Resolutions are attached. CR /pv attachments • 6 e� Cal Rice Asst. City Engineer 9 -� RESOLUTION NO. 8557 RESOLUTION DECLARING COST TO BE ASSESSED AND • ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 234 LETTING NO. 15 PROJECT N0. 87 -33 & 87 -34 WHEREAS, cost has been determined for the improvement of Shady Ridge Road from T.H. 7 to the South Line of Hilltop Addition and Connecticut Street and West Wood Road in Sunset Ridge Addition, in accordance with the Final Plat, by the construction of Sanitary Sewer, Watermain, Storm Sewer, Sewer and Water Services, Grading, Aggregate Base and Appurtenances, and the bid price for such improvement is $89,894.75, and the expenses incurred or to be incurred in the making of such improvement amount to $19,776.85, so that the total cost of the improvement will be $109,776.85. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $0.21, and the portion of the cost to be assessed against benefited property owners is declared to be $109,671.39. 2. The City Clerk, with the assistance of the City Engineer, shall • forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 3. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 23rd day of June, 1987. Mayor City Administrator • / —A' RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT • RESOLUTION NO. 8558 ASSESSMENT ROLL NO. 234 LETTING NO. 15 PROJECT NO. 87 -33 A 87 -34 WHEREAS, by a resolution passed by the Council on the 23rd day of June, 1987, the City Clerk was directed to prepare a proposed assessment of the cost of improving Shady Ridge Road from T.H. 7 to the South Line of Hilltop Addition and Connecticut Street and West Wood Road in Sunset Ridge Addition, in accordance with the Final Plat, by the construction of Sanitary Sewer, Watermain, Storm Sewer, Sewer and Water Services, Grading, Aggregate Base and Appurtenances, AND WHEREAS, the Clerk, has notified the Council that such proposed assessment has been completed and filed in his office for public inspection, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the 14th day of July, 1987, in the Council Chambers at City Hall at 8:00 P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such assessment. • 2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearings. Adopted by the Council this 23rd day of June, 1987. City Administrator • Mayor R= PROJECT NO. 87 -33 4 87 -34 SANITARY SEWER, WATERMAIN, STORM SEWER, SIIWP.M & WATER SERVICES, GRADING, AGGREGA1'1: EASE 6 APPIIRTIiNANCES SERVICE LEAD 1 NO. Y09. SPREAD I lU UNIT USED I P11( LOI' /SQUARI: 10U1' 'I BOLL , 1D9 SHAD; RIDGE KUM o DUnlr, wun J: AUUIIIUa ACCT. PARCMI. MAME A ADDRESS ADDITION OR 1PRONTAGE SERVICE TOTAL 3UBDIVI31ON LOT BLOCK LINE COST LEAD COST CREDITS ASSESSMENT l 260.0010 Tenpart Company c/o Dave Theis Box 99 -3 -1 - 5 3 0 T rt Addition 1 1 43 500 2,201.10 2 60.00 Tenpart Company c/o Dave Theis Box 99 35- 117- 30 -16- 182 Hutchinson MN 55350 Ten art Addition 3 1 31.246 1.,81.0s 016.1400 Prairie House, Inc. 126 Franklin St. No. Box 572 Part of SW 1/4 SW 1/4 36-117-30-13-0260 Hutchinson. MN 55350 Sec, 36-117-30 59,830 3,027.40 4 036.1400 David Lilja c/o Henry Ewald 22S Shady Ridge Road Part of SW 1/4 SW 1/4 36-117-30-13-0270 7_ 1,898.Z7_ 5 016.1700 Elva Nojahn 255 Shady Ridge Road Tract in SW 1/4 200' x 193.731 6 Kevin R. & Carolyn F. Compton John C. & Nandi C. Kruse Melvin & Celia Ziemer 520 School Road No. 35-117-30-16-0 0 3,909.63 7 Kevin R. & Carolyn F. Compton john C. & W.-di C. Kruse Melvin & Celia Ziemer 520 School Road No. 3,969.63 35417 -30 -16 -0400 H „a.... Total Interest.... Grand Totals...... • • OaewPatN hl F.R, S PROJECT NATRA N0. p -33 4 87 -34 pmaWN ft �.t:FP$Q�N _. SANITARY SINNER, NATBRNAI N, /TOWN SNMI:N, SRWII TUN SERVICES, GRADING, AGGREGATE. BASE. 8 APPURTE - ES IS SERVICE LEAD 1_ __, • NO. INS. SPREAD a UNIT USED 1 PIiR CUT /:i4UNtl. CWI' ROIJ 234 SHADY RIDGE ROAD 8 SUNSET RIDGE ADDITION FARM NAME A ADDRESS ADDITION OR SERVICE TOTAL SUBDIVISION E GE LINE COST LEAD COST CREDITS ASSESSMENT ev n aro yn omp on .John C. 8 Wendi C. Kruse Melvin 8 Celia Ziemer IS 520 School Road No. 35- 117 -30 -16 -0410 Hutchinson, 1N 55350 Sunset Ridge Addition 3 1 3,90.63 Kevin R. 8 Carolyn P. Compton .John C. 8 Wendi C. Kruse Melvin 6 Celia Ziemer 520 School Road No. 35- 117 -30 -16 -0420 4 1 3969.63 0 Kevin R. 8 Carolyn F. Compton John C. 8 Wendi C. Kruse k lvin 8 Celia Ziemer 520 School Road No. 35- 117 -30 -16 -0430 t S 1 3.969.03 11 Kevin R. 8 Carolyn F. Compton John C. 8 Wendi C. Kruse telvin 8 Celia Ziemer 520 School Road No. 35- 117 -30 -16 -0440 6 1 Kevin R. 8 Carolyn F. Compton ohn C. 8 Wendi C. Kruse ]vin 8 Celia Ziemer 20 School Road No. evin R. g Carolyn F. Compton 3,1W9,63 13 John C. 8 Wendi C. Kruse elvin 4 Celia Ziemer 20 School Road No. 35-117-30-16-046 iutch' on !N 55350 Smset Rid.. 14 evin R. 8 Carolyn F. Compton John C. fi Wendi C. Kruse elvin 8 Celia Ziemer 20 School Road No. 35- 117 -30 -16 -0470 lutchi nson MN 55350 Sunset Ridge Addition I 3 'turn 63 Total Princt Pal... Total Interest.... Grand Totals...... Dwelled t MASON -LETTING -NO. is - COST PER UNIT 153.969.631VI.u504 ORRRmtA pI PROJECT NO, 67 -33 6 E7 -34 SERVICE LEAD I AaeNN pt ANDERSON SANITARY NOR, WATERMAIN, STORM SEWP.R, SEWER 6 WATER No. YRS. SPASM I � SERVICES, GRADING AGGREGATE RASE 4 APPURTENANCES UNIT USED I OR CUT /SUIJAR1. I W1 aes uwmn r anji rn_ 234 SHADY RIDGE i&AD— S SUNSET RIDGE ADDITION Sunset Ridge Addition 4 F7 i1 f- i1 Total Princlpw ... Total Interest.... Grand Totals...... f•h rrl 3 ul:. 969.63 • • • .John C. 6 Wendi C. Kruse Melvin 6 Celia Ziemer 520 School Road No. 3S-117-30-16-0480 Hutchinson, MN SS350 Kevin R. 6 Carolyn F. Com .John C. 6 Nandi C. Kruse Melvin 6 Celia Ziemer 520 School Road No. 35- 117 -30 -16 -0490 Tr- Kevin R. 6 Caro yo CoR John C. 6 Nandi C. Kruse elvin 6 Celia Ziemer S20 School Road No. 35- 117 -30 -16 -0500 IR Kevin R. 6 Carolyn F. Con John C. 6 Wendi C. Kruse e lvin 6 Celia Ziemer 520 School Road No. - 17- -1 IN 55350 Iy Ravin R. 6 Carolyn F. Cos ohn C. F, Wendi C. Kruse Ivin 6 Celia Ziemer tc_ 117 -30 -16 -020 520 School Road No. 20 evin R. 6 Carolyn F. Ca ohn C. 6 Nandi C. Kruse eivin 6 Cella Ziemer 20 School Road No. _1 7- -1 - utchinson. MN SS350 21 evin R. 6 Carolyn F. Col ohn C. 6 Nandi C. Kruse elvin 6 Celia Ziemer 20 School Road No. Sunset Ridge Addition 4 F7 i1 f- i1 Total Princlpw ... Total Interest.... Grand Totals...... f•h rrl 3 ul:. 969.63 • • • cimeted or PROJBCT• NO. v47-33.6 37 -34 AeeYW MI SANITARY SEVER, WATION AIN, $TORN SEWER, SEWER OUR SERVICES, CRADINGI AGGREGATE SASE S APPURTENANCES Shcct 4 of 5 ST CSR UNIT 1 511, 115 U6 • SERVICE LOAD 1 00. TRS. SPARAD 1 10 UNIT USED a PER LMSOUARL I WT Total Principal... Total Interest.... Grand Totals...... I ++ i1NU7 R11NC r A SUNSET RIDGE ADDITION RAMS A ADDRESS AOBIT OR SBRviC6 TOTAL B LIMB LEAD COST CREDITS ASSESSMENT 2 ev n ro yn Compton .John C. 8 Wendi C. Kruse Melvin A Celia Ziemer 520 School Road No. 35- 117 -30 -16 -0550 Hutchinson, M! 55350 Sunset Ridge Addition 9 2 S 3,91.7.63 Kevin R. A Carolyn P. Compton .John C. A Wandi C. Kruse Melvin A Celia Ziemer 520 School Road No. 16 -0560 in 2 24 Kevin R. A Carolyn Campton John C. A Wendi C. Kruse lelvin A Celia Ziemer 520 School Road No. 16 -0570 11 2 Kevin R. A Carolyn P. Compton ohn C. A Wendi C. Kruse Ivin A Celia Ziemer 520 School Road No. 16 -0580 Additinn evin R. A Carolyn F. Compton 12 2 d76 ohn C. A Wendi C. Kruse lvin A Celia Ziemer 20 School Road No. -OS 0 13 2 16 evin R. A Carolyn F. Campton ohn C. 6 Wendi C. Kruse eevin A Celia Ziemer 20 School Road No. 16 -0600 urchin on 5535 14 2 , evin R. A Carolyn P. Compton ohn C. A Wendi C. Kruse Ivin A Celia Ziemer 20 School Road No. -16 -0610 utchinson MN 55350 Sunset Ri a Addition i5 2 3 969 3 Total Principal... Total Interest.... Grand Totals...... PROJECT N0. 57 -33 4 87 -34 SERVICS LRAD I SANITARY SEWER, WATERMAIN, STORM SEWER, SEWUR 4 WATER NO. YRS. SPRSAD 1 10 SERVIC89P GRADINGi AGGRNGATE_SASE 4 APPURTENANCES UNIT USSD I PER 10'1 1SQUARE iU0'1 ROLL N . M ADDRESS AUDI I N SERVICE TOTAL ACCT. PARCH. so, go, or OWNER SUBDIVISION LOT BLOCK FRONTAGE LIKE COST LEAD COST CREDITS ASSESSMENT t9 Kevin R. A Carolyn P. Compton John C. 4 Wendi C. Kruse Melvin 4 Celia Ziemer 520 School Raod No. 7_ d ii on 1 2 3.969.63 S0 ev n aro yn Compton John C. 4 Wendi C. Kruse Melvin 4 Celia Ziemer 35-117-30-16-0630 520 School Road No. Hutchinson, onset Ridge dit 17 2 3,969.63 City of Hutchinson QLIL T.Jn1 enlnnlnal... t Ino_671.6n Construction Cost $ 59,594.75 ' -- -- Interes' t.... City Cast (22%) • $ 19 776.55 Total Total Cost 109.671.60 Grand Totals...... • • • nutcriinson community 1095 Highway 15 South, Hutchinson, Minnesota 55350 • Telephone 6121587 -2148 "An Equal Opportunity Employer' June 19, 1987 The Honorable Mayor Hutchinson City City Hall 37 Washington Avenue Hutchinson, MN 55350 Paul Ackland and Council Members West Dear Mayor Ackland and City Council Members: The Hospital Board, at their last two meetings, considered certain capital expenditure requests from staff. Following discussion, the Hospital Board is requesting your authority to proceed with these items which will cost us in excess of $10,000. The items are as follows: Office Pool Remodeling. Graves led the group through an • area adjacent to the Medical Center, in the Medical Office Building, which is being considered for remodeling into office space needed for hospital employees. Funds for remodeling of this area had been budgeted when the area was previously being considered for expansion of the Radiology Department; however, due to the undesirable distance from the present Radiology area, the funds will now be used for needed office space. Following discussion: Motion was made by Bretzke, seconded by Durfee, to request approval from the City Council to remodel the office pool area at an approximate cost of $25,000. All were in favor. Motion carried. Incinerator Replacement. A capital expenditure request for purchase and installation of a new incinerator for the hospital was presented. A second burner was installed in the present incinerator several years ago; however, the incinerator is in need of replacement because it is disintegrating. Cost of a replacement incinerator was estimated at $10,000- $15,000. Following discussion: Motion was made by Skeie, seconded by Bretzke, to request approval from the City Council for purchase and installation of a new incinerator for the hospital. All were in favor. Motion carried. • The Honorable Mayor Paul Ackland and Hutchinson City Council Members June 19, 1987 Page Two Purchase of Critical Care Beds. A request for purchase of five critical care beds was received by the Hospital Board. The present system has regular electric beds that have certain limitations for function in this unit. The proposed beds will have the ability to be x -rayed through for pacemaker insertion and use of the C -Arm. They also have built -in scalesin order to weigh critical patients without moving them to an ancillary scale with a sling. The new beds also have the ability to be used as transport litters and have certain attachments to house equipment if the patient has to be moved to another destination within the hospital, as well as certain responsive features for instant CPR. Following discussion: Motion was made by Skeie, seconded by Johnson, to request approval from the City Council to purchase five critical care beds at a cost of approximately $6500 per bed. All were in favor. Motion carried. Thank you, in advance, for your consideration of the above- requested purchases. I will be available at the Council meeting to answer any questions or concerns you have regarding these expenditures. Sincerely, AQ CHINSON COMM IT S ITAL Philip G. ayes Administrat r WMI1 • • • CJ I�An ,. 1\mhaE.n P...un.e Dineen Ihcl 147 751A) Pk-', Cie AJlmm�vmnr Ihcl 1925151 BOARD OF DIRECTORS Pr,, Anhu, L C—,, Pr idenl tir,l halinnal Bank ,9.. P— I A. IBU,n Burirh E, V . 011rcm Bank and Tru.1 G.. Se,. Tr,— Churl B. Piehl Cvm(N fthl � Aan. Pann,r. D.W,nn Pc¢rwn k Co. Tnm Da @Fen V P.. (Bharat Manager H.,h, —n Ml, d .Ale, Inn. Donald A. Gls Pr.,. RnDw FNcrul Sun ing. 6 Lun Ant n Glenn Magika Su P1. ul Sa M1�4A. Dnma1 42, R.,.Ad I- McGraw Allnrne, a1 Law n LJ Hutchinson Community Development Corp. \ 45 Washington Ave. East Hutchinson, Minnesota 55350 Jute 18, 1987 TO: Mayor Paul Acclund & City Council Members FROM: TA (Buzz) Burtch, HCDC President SUBJECT: City Council & HCDC Special Council Medingmarkshop The Board of Directors of the Hutchinson Community Development Corporation would like to set up a Special Ca incil Meeting/Workshop with the City Council. our g Ts s fa have an ongoing communication with the City Council as to moot effective way of promoting the community. It has been sane time since we had an informal session to do this. We feel there are a number of items in need of review, information exchange, etc. Several of the items would be a general review of activities, showing of our new VCR tape promoting the city, our row fact folder, proposed uses for the revolving loan fund, a Small Cities Development Program grant application and other items as may be timely. One of the items of discussion would be a methodology In getting cittaen participation of their ideas as to what our communities strong and weak points are. + With this imput we feel we will be in a better position to develop our future goals and strategies on behalf of the community of Hutchinson. Another item for discussion would be the potential to have gly Council Members ( one or two) as board members. Oery Plots and John Bernhagen could work out the details to offer maximum per hcipation. Thank you for your consideration of this request. cc: Oary Plotz UPDATE FOR OBJECTIVES IN 1987 JUNE 18, 1987 • 1. Police Station Vergil Florhaug (CAM) on June 8, 1987 esti- Bidding, Construc- mated construction to begin July 1, 1987; sub - tion Implementation contract should be available to execute by the Council meeting of June 23, 1987. 2. Compilation of Marlow Priebe has complied an updated list - City Engineer's ing of deferred assessments; the listing was Information On provided to the City Attorney to determine how Deferred Assess- to proceed. ments 3. Consideration of The second opinion on the airport appraisals Second Opinion On (primarily appraisals) was completed. Barry Airport Appraisals Anderson is making the recommendation on how to proceed from this point. 4. Evaluation of Sewer and water charges will not be evaluated Sewer /Water Charges until the fourth quarter of the year. 5. Consideration of The Mayor and I have met with Barry Anderson Alternatives to Copper on this objective. Barry Anderson is in Study Report charge of resolving this dispute. • Marlow was unable to work on this objective with the many improvement projects going on this summer. I anticipate Gene Anderson not reviewing this until the fourth quarter. 6. Community Input The community input survey will be completed Solicitation by the end of September unless we go into a (Budgeted for 1987) calendar format (1988 calendar) for distribu- tion in the fourth quarter (December). 7. Resolution of Parking The Mayor and I have met with Barry Anderson Appeals and have stressed this is top priority for the City Attorney, along with the airport item No. 3. 8. Review of Liquor Store The liquor store layout renovation was re- Interior Layout And viewed, specifically expansion. I believe Potential Renovation Chuck Nelson has no plans to propose anything more at this time. A small modification has been made with the additional cooler space. 9. Council Review of The League of Minnesota Cities has completed Proposed City Charter its review of the proposed revision and the And Potential Referendum Charter Commission is scheduled to certify • the document at a June 23 Charter Commission 17. Hold Workshop With HCDC The request for the City Council /HCDC meeting For Current Update And is in your packet under 10 -(a). 1987 Organizational Objectives 18. Hold Workshop With Mission accomplished. Hutchinson Utilities Commission for Current Update And 1987 Organiza- tional Objectives C� • r� U meeting. I anticipate the item being on the July 14 Council agenda to determine "how" and "when" to proceed with the process. 10. Wastewater Treatment The project at this time is four to five Plant Bid Award And weeks ahead of schedule. This is the No. 1 Implementation, Includ- priority in my mind. ing Forcemain Easements 11. Consider An Industrial Hutchinson Technology is currently employing Development Area /Park a consultant to review expansion alterna- Adjacent to Hutchinson tives. Gene, Homer, Jim, George and myself Technology, Plan Im- have met with the key individuals. You will provements be hearing more this fall on specific devel- opment plans (annexation, etc.). 12. Implement Energy Council's The Energy Council has made no loan(s); how - Goals & Objectives, Includ- ever, the objectives of the Council (energy ing Revolving Loan Fund audits) are well under way, and the second grant application has been submitted. 13. Sprinkling Downtown I met with the officers of the Fire Depart - Building Basements ment plus George Field. It was decided to Over 1500 Square Feet, delay this objective until the fourth quar- Coordinated with Loan ter or until the City Engineer reviews alter - Program natives to the copper problem in the downtown water system. 14. Implement Auditor's Some of the additional cash reporting and Recommendation On control measures have gone into effect. A Additional Cash separate report will be submitted to the Reporting /Control Council detailing this implementation. 15. Establish A Revised A substantial portion of the organization Organizational Chart chart was revised at the June 8 Council meet - to Represent Current ing which define several new relationships Thinking On Account- between engineering, streets, water, and ability wastewater. The balance of the chart will be completed after the Charter referendum. 16. Revise And Add to City This is an ongoing activity. Procedure /Policy Handbook 17. Hold Workshop With HCDC The request for the City Council /HCDC meeting For Current Update And is in your packet under 10 -(a). 1987 Organizational Objectives 18. Hold Workshop With Mission accomplished. Hutchinson Utilities Commission for Current Update And 1987 Organiza- tional Objectives C� • r� U 19. Council Decision On Drainage Problems On 5th Ave. NE, Maplewood • East (Lateral), And Kay Street Areas • • Projects appear to have been dropped as a result of public hearings. 20. Hold Workshop On Disaster One meeting has been held. I have not heard Planning with City Council, of any more planning activity in this area. Safety Council, Civil De- fense Officials, And Local Industry 21. Hold Workshop With Police No workshop has been held. With Police Department On How Juvenille Crime Preven- tion Program Could Be Expanded 22. Decide On Selection Process Mission accomplished. For New City Engineer, Etc. 23. Decide On Voting Machines voting machines were examined from another And /Or Alternatives For community. It was determined the used ma- Implementation Of System chines were not the same model and operated In 1987 somewhat differently. Therefore, the Finance director is looking at different alterna- tives. 24. Hold Or Reduce Mill Levy This is a budgeted objective for the third quarter. 25. Review Assessment Search We need to schedule a workshop on this and a Form few other topics (airport appraisals and parking assessment report by City Attorney). (612) 587.5151 HUTCH CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON MINN 55350 M E M 0 DATE: June 23, 1987 T0: Mayor $ City Council FROM: Director of Engineering RE: Traffic Sign Inventory and Replacement The City has been offered the opportunity to prepare an itemized list of inplace traffic control signs; note those that are deficient in size, color, shape, message, and overall condition, procure new signs and replace signs as needed; and to obtain partial funding for the entire procedure. KN /DOT has received Federal Hazard Elimination Safety Funds which, through McLeod County, would pay for 90 percent of regulatory and warning signs, delineators, and object markers. The project would, for the most part, be administered by the County, with actual sign replacement being in 1988 at the earliest. There are several signs throughout the City that should be replaced. Consideration of the attached resolution as a miscellaneious agenda item is respectfully requested at this time because consideration at the next Council Meeting will be too late for the MN /DOT schedule, funding being on a "first come, first served" basis. EA /pv Respectfully submitted, Eugevi)e And son Director of Engineering COUNTY OF McLEOD HIGHWAY DEPARTMENT June 11, 1987 Mr. Gene Anderson City Engineer City Hall Hutchinson, Mn. 55350 McLeodCounty is very hopeful of receiving a 90% grant to update the regulatory signing on its township roads and city streets. The grant Is beinc offered only through the County, although the County Highways are not part of the program. All 14 townships signed up. You should have been contacted a year ago about the program. Now is the time to sign up to take advantage of this opportunity. Please consider this carefully to see if your city can benefit. If you have questions, please call myself or Nancy Mahle at MN /DOT 612 - 296 -4838. Sincerely K Richard Kjonaas County Engineer es cc: Cities - Hutchinson Biscay Brownton Lester Prairie Plato P.O. Boa 236 Glencoe. MN 55336 (612) 864 -3156 go An Equal Opportunity Employer RESOLUTION AUTHORIZING PARTICIPATION IN TRAFFIC SIGN REPLACEMENT PROJECT Resolution No. WHEREAS, under the Federal Highway Safety Act of 1973, one of the objectives set forth by the Department of Transportation is the conformance of all traffic control devices to the Minnesota Manual on Uniform Traffic Control Devices for Streets and Highways (b24UTCD); and WHEREAS, funds are available through the Federal Highway Administration for the installation of regulatory and warning signs /devices; and WHEREAS, the City of Hutchinson, Minnesota, in the County of McLeod, is desirous of bringing the traffic control devices on streets and roads located within its geographical limits into conformance with Minnesota standards; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The City intends to participate in the Hazard Elimination Safety Program. The City intends to remove, replace or install all regulatory and warning signs, delineators and object markers necessary to comply with Minnesota standards (MMUTCD) as determined through an approved isinventory or inplace non - electrical traffic control devices. 2. The Administration is hereby authorized and directed to make application to the Minnesota Department of Transportation to be included in the program. Adopted by the City Council this 23rd day of June, 1987. City Administrator • Y • • • , REGULAR COUNCIL MEETING June 23, 1987 WATER & SEWER FUND *Public Employees REtirement employer contribution $278.90 *Withholding Tax Acct. employer contri social sec. 476.29 *U.S. Postmaster postage 156.24 Kables air conditioner 299.00 Moodys Investors Service prof. services bond 4581.50 SW Sec. M.W.O.A. registration fees 65.00 State Treasurer certification renewals 15.00 Scott Hansen MPCA sec. meeting 4.00 Steve Christensen refund overcharge 30.52 Big Bear supplies 2.04 Amex Life Assurance Co. July insurance 49.31 Central Garage April repair jobs 975.17 Curtin Matheson Scientific chemicals 67.34 Krasen Plbg & Htg. repairs 35.00 Logis computer charges 516.10 Mn. Mutual Life Ins. Co. July life ins. 50.53 Mn. Valley Testing Lab. testing 150.00 Physicians Health Plan July medical ins. 998.45 Sun Life of Canada July dental ins. 146.61 RCM Associates prof. fees 2400.00 Arcon Construction estimate #1 98,824.77 Robert L. Carr Co. estimate #2 445,266.90 $555,388.67 CENTRAL GARAGE FUND *Public Employees Retirement employer contribution $ 25.43 *Withholding Tax Account social security 42.78 Carlsons Lake State Equipment loader back hoe 23,439.00 Amex Life Assurance Co. LTD July ins. 6.79 Hutch Iron & Metal supplies 4.00 Mn. Mutual Life Ins. July life ins. 6.82 Physicians Health Plan July medical ins. 157.14 Plowmans Inc. 2 police vehicals and repairs 21,084.00 Road Machinery bal. of contract payment 27,395.00 Sun Life of Canada July dental ins. 22.67 Schmeling Oil Co. oil 219.25 Town & County Tire repairs 13.00 Wacker Implement parts 90.82 $72,506.70 // -Q -2- GENERAL FUND *Withholding Tax Account social security $3364.64 *Public Employers Retirement employer contribution 4234.44 *The Playwrights Center play performance 138.00 *Dealer Automotive Services Inc. freight charges 57.50 *Dept of Natural Resources boat registration fees 104.00 *Hutchinson Jaycees Inc. per resolution 1000.00 *Minnesota Zoo performance 75.00 Kenelm Ahlness 250 canna bulbs 50.00 Paul Ackland league convention 85.36 Scott Cooper safety boots 30.00 Joe Vostinar safety glasses 55.65 Lynn Spiekermeier cond.use permit refund 10.00 Chuck Schmidt gym refund 12.00 Karen Larson gym refund 12.00 Russ Darnell pool pass refund 8.00 Rhonda Binder refund 4.00 Eileen Moehring aerobics refund 12.00 Nadine Naustdahl recreation refunds 37.00 Marg. Sprenger swimming refund 12.00 Barb Field swimming refund 10.00 Tim Van Hove score keeper 60.30 Margaret Mueller soccer coach 342.00 Beverly Mueller soccer coach 342.00 TOM Hoffman overpayment refund 10.00 Schutjer Cantebury Downs refund 24.00 •Ed American Red Cross text books 52.00 Allied Mechanical Systems repairs 139.15 Bailey Nurseries trees 722.75 Betker Construction repairs 565.00 City Business Twin Cities advertising 50.00 Dons Lawn fertilizer & spraying 590.00 Elvin Safety Supply supplies 18.68 Fire Hooks Unlimited supplies 113.54 Hutchinson Extension fraining classes 187.00 Lundahls Catering meeting 47.70 Mn. Ice Arena Mgrs. Assn. membership dues 75.00 Northern Water Treating Co. supplies 152.00 National Police Supply supplies 69.16 Quades Sporting Goods gun cleaning supplies 1.78 Quades Sport Shop whistles 23.88 Rickeman Seed Center fertilizer 104.00 S & S Arts & Crafts supplies 44.98 Fire Marshalls Assn of Mt. Field reservation 60.00 Craguns Conference Center 2 reservations 100.00 Twin City Theatre League 46 tickets 1564.00 Ordway Music Theatre 46 tickets 1058.00 Mn. Twins 29 tickets 234.00 Hutch Sewing Center hoover belt 1.25 Fitzharris Athletic supplies 361.92 Bakeries supplies 18.98 •Lakeland Walking Billboards tee shirts 2541.00 A & B Electric supplies 6.44 Albinsons supplies 65.84 Automations Supply Co. office supplies 146.56 Arnold & McDowell legal services 2358.92 -3- Big Bear supplies 39.08 •Brunner Sales solar salt 26.52 Browns Greenhouse flowers 50.50 Ben Franklin supplies 12.34 Cash Wise june supplies 53.71 Central Garage april repair jobs 5479.02 Carneys 14 butterflies 5.46 Copy Equipment supplies 49.68 Country Kitchen prisoner meal 4.19 County Market supplies 34.44 Communication Auditors repairs 90.83 Dept. of Public Safety cjdn connect service 150.00 Don Streicher Guns cleaning supplies 43.51 Crow River Glass repairs 29.40 County Recorder recording variances & abstrct chgs. 60.00 Eileen Goeders contract payment 1500.00 Erickson Oil Products gasoline & supplies 87.56 Farmers Elevator Assn. seed 32.00 Feed Rite Controls Inc. chemicals 1368.71 G. F Nemitz & Sons appreciation plaques 17.00 George Field fire marshall meeting 9.00 Henrys Candy Co. supplies 421.30 Home Bakery supplies 5.40 Hutch Hospital laundry 4.50 Hutch Drug May acct. 38.09 Hutch Fire Dept. registration fees & repairs 45.00 •Hutch Leader - ads,pub costs etc. 694.34 ICMA Retirement Corp. employer contribution 150.14 School Dist. 423 lifeguard 9.75 Ink Spots printing 67.50 Doug Jost services & expenses 1336.61 K Mart supplies 132.47 Log-is computer charges 4984.00 Mn. Sports Federation 3 doz softballs 137.85 MSF sanctioning fees 48.00 Mini Biff 1 month rental unit 60.00 KennethB. Merrill league convention 51.25 Motorola Inc. repairs 807.90 Northwestern Bell leased phone line 326.50 Olsons Locksmith repairs 147.00 Gary Plotz conferences 131.89 Mn. Elevator Inc. elevator service 53.00 Peterson Bus Service coach rental 780.00 Pitney Bowes Inc. rental equipment 102.00 Quades Sports Shop gold practice balls 31.25 St. Paul Book & Stationery. supplies 12.08 Schlueters Refrigeration repairs 233.75 Shopko supplies 55.28 Tnemec Co. Inc. supplies 108.42 Uniforms Unlimited e ^uipment 15.85 West Pub. Co. law books 74.25 Life Assurance July LTD ins. .593.85 •Amex Mn. Mutual Life Ins. July life ins. 509.64 Physicans Health Plan July medical ins. 10,471.58 Sun Life of Canada July dental ins. 1491.75 $54,838.56 Mc BOND FUNDS Bonds of 1987 Moodys Investors Service Mn. Dept. of Health Mn. Pollution Control Agency POLICE CONSTRUCTION FUND League of Mn. Cities Ins Trust MUNICIPAL LIQUOR STORE City of Hutchinson PERA Withholding Tax Acct. Johnson Bros Wholesale Quality Wine & Spirits Griggs Cooper & Co. Ed Phillips & Sons Coast to Coast Commissioner of Revenue Commissioner of Revenue •Mn. Veterans Publications Hutch Leader • bonding fees $ $918.50 application for permit fee 150.00 permit fee application 80.00 $ 1148.50 insurance coverage $1475.00 payroll $4568.87 employer contribution 174.75 employer contribution 298.01 liquor & wine 1139.46 liquor & wine 3111.46 liquor & wine 2506.81 liquor & wine 2709.16 supplies 57.04 June sales tax 4810.29 May sales tax 9620.57 advertising 20.00 advertising 18.00 $ 29,034.42 WORKING CONDITIONS Twenty hour week, subject to some rescheduling as needed. 0 T06 c--S 9,1PT%uN DRAFT TITLE POLICE OFFICE CLERK jobdes49 6-87 DEPARTMENT POLICE -34- SUMVISED sr CRIV OF POLICE SUMMARY THIS IS OFFICE BORE IN THE POLICE DEPAIMM G DUTIES AND RESPONSIBILITIES 7q I � 1 Operates the word processing system for the department to maintain a records and reports, produce correspondence, etc. F 2 Operates the computerised riling system (POSSE) to make the majority of I the department entry work into the system. 2 T 3 Uses typewriter to produce certain reports and reoords. 4 Uses manual filing system to maintain certain records. 3 a 5 Assists police secretary with the non - sufficient funds check program. 1 6 May use radio console oommunication system on a limited basis. i i 7 Performs related duties as required. • EQUIPMENT: Typewriter, telephone, dictaphone, teletypewriter, copy machine, computer system, radio ccutmication system. DESIRABLE QUALIFICATIONS Post - secondary training and related experience in computerised office procedures. Respect for confidential information. WORKING CONDITIONS Twenty hour week, subject to some rescheduling as needed. 0 Job Description —Off ice Clerical Personnel Duties: 1. Enter into Department filing system. 2. Assist Police Secretary with the non - sufficient funds 3. Able to type reports. 4. Operate the word processing system for the Department. 5. Operate computerized filing system, POSSE. 6. Perform related duties of a clerk /typist. 7. Able to do filing and do posting work. PO l 1 C E t� Ep'i ' AITh F69t To& be-sc� check program. Equipment: Computer system, typewriter, telephone, dictaphone, copy machine, teletypewriter, familiar with radio console communication system. Mental Application: Under the general supervision of the CHief of Police or Senior Peace Officer on duty, and within the guildelines of the Police Department Policy. Work to be reviewed through reports, personal inspection and discussion. Responsibility: This position responsible for the majority of the Department entry work into Posse. Also it requires a sense of confidentiality. Education, Training, Skill: • High School education and college level training in clerical skills is recommended. Must be able to operate computerized equipment. Experience: Six months experience in office and clerical skills necessarry for effective performance. Working conditions: Twenty hour week, subject to some rescheduling as needed. U Parks 0 Recreation 0 Forestry • Civic Arena V LAJ 800 Harrington Street 6 Hutchinson, Minnesgla 5350 I^ • (612) 587 -2875 W:. TO: Gary PQotz rr FROM: Bruce Enir�on V� V' 'i 1 DATE: May 28, 1 87 REVISED: June 10, 198 "'` SUBJECT: Report on L , FOR YOUR INFORMATION The bottowing nepont oAe actuae expenaee and aevenue ban. the Limited Wanhenty concept. HUTCHINSON CIVIC ARENA Lease A6r66Pi6nc - Exhiblc A cc: Mayon 8 City Council MoAv Haugen t11'INLU YSTIIM7L ACT It I.750 SuunA . L1Abt. ALT PJ 300 Ll.ctrlclw ACT r1 [l.ctrlc.l Hoo W 1t7.50 AR 64 St.,in, 700 P.c111tP 9.nt Purkl ilc Tic L.t Cu.. Pl.no /Tu�.r 6u. Otti— 0,,,. /Tuns ' Tc...U,y !b. Ll../Car Tuv.l T ."t Se lief+ Nl.c. lqutp. l Ann. Tu.a 11.cEmh. /SCr.w. OtNr T.a /Ll cw... P.r41ny In.urwc. Cl.. Up A5C lml 0..+.. Tit L.t Pcln,l., 104 IIpd Duor�uJU..ry Pomb /Gt.rin,i 101 St.,. N.no. Di. J.cL /H.C. W.4.r. Joint Prow1cr Sput /Up.ruur. 115 H. Ut11:. folic.. H.v.P•P.f Aay. 775.86 61r.. Y.J I. /T.V. 316 St.t1in,l Luc.1 H.lp Or„y N.lp Pua.c. /!'IY.r• .-- 726 —^—�. TOTAL INSLS 7.907.64 TOTAL 'VL6UL 4.166.00 cc: Mayon 8 City Council MoAv Haugen W 37(612) 587 -5151 CITY OF HUTCHINSON WASHINGTON AVENUE WEST TCH/NSON, M1NN. 55350 June 23, 1987 FOR YOUR INFORMATION Mr. Gerald Cornell Hutchinson Computer Industries 555 -3rd Ave. N.W. Hutchinson, MN 55350 Dear Mr. Cornell: As indicated in my letter dated June 1, 1987, the District Hydraulics Engineer for the Minnesota Department of Transportation was contacted to determine the feasibility of a temporary solution to the drainage problem on and adjacent to the westerly side of your property. In particular, we suggested that the north end of the culvert beneath T.H. 7 be partially blocked. While the Minnesota Department of Transportation recognizes the drainage problem, it is contrary to State policy to partially block drainage • structures due to potential liabilities. As stated in my previous letter, the drainage problem will be addressed and proposed as a 1988 improvement project. • Sincerely, CI�T`Y OF HUTCH(INSON Eugene - Anderson Director of Engineering EA /pv cc: Gary D. Plotz, City Administrator Mayor and City Council / DAVID B. ARNOLD CHARLES R. CARMICHAEL MICHAEL B. LeBARON GARY D. M�DOwELL PAYE KNOWLES STEVEN A. ANDERSON G. BARRY ANDERSON DANIEL J. BERENS STEVEN S. HOGE LAURA K. FRETLAND CHARLES L NAIL, JR. DAVID A. BRUEGGEMANN JOSEPH M. PAIEMENT June 23, 1987 ARNOLD & MGDOWELL ATTORNEYS AT LAw lot PARK PLACE HUTCHINSON. MINNESOTA 55350 (612) 587 -7575 RESIDENT ATTORNEY O. BARRY ANDERSON Mr. James D. Groehler, P.E. Regional Airport Engineer Aeronautics Division, Room 417 Minnesota Department of Transportation Transportation Building St. Paul, Mn. 55155 Re: Hutchinson Airport .Our File No. 3188 -87 -0003 Dear Mr. Groehler: FOR YOUR INFORMATION 5861 CEDAR "RE ROAD MINNEAPOLIS. MINNESOTA 55418 (812)545 -0000 MN TOLL PR EE 600- 343 -4545 501 SOUTH FOURTH STREET PRINCETON. MINNESOTA 55371 (812) 380 -2214 714 TENTH STREET EAST GLENCOE.MINNESOTA 55336 (012) 864 -6111 �C c •r '�S 1�i987 You and I have discussed the matter of the Hutchinson Airport appraisals on at least a couple of occasions in the course of the last several weeks. I recognize that there are many demands on your time, but I am getting pressure not only from my client, the City of Hutchinson, but also from Attorney William Haas representing some of the affected land owners, to resolve this matter. If we can provide additional information that will speed the process up or if a conference between you and I would be helpful or if there is any other specific action you would like us to take, please advise as we are anxious to cooperate in whatever manner we can. It is my understanding that we have attempt to settle this matter until from your office and accordingly, we you. Thank you. Best personal regards. Very u y yo rs,' i ARNOL McDOWE� L G B r}7� Anderson GBA : a CC ary D. Plotz no authority to make offers or we have received the go ahead look forward to hearing from DAVID B. ARNOLD CHARLES R. CARMICHAEL MICHAEL B. L&BARON GARY D. McDOM'ELL PAYE KNOWLES STEVEN A. ANDERSON O. BARRY ANDERSON DANIEL J. BERENS STEVEN S. HOGS LAURA K. FRETLAND CHARLES L. NAIL. JR. DAVID A. RRUEOOEMANN JOSEPH M. PAIEMENT June 23, 1987 ARNOLD & MGDOWELL ATTORNEYS AT LAW 101 PARK PLACE HUTCHINSON, MINNESOTA 55350 Mr. James H. Schaefer - Attorney at Law 105 Second Avenue S.W. Hutchinson, Mn. 55350 (O12) 567 -7575 RESIDENT ATTORNEY O. BARRY ANDERSON Re: Parking Appeals Our File No. 3188 -87 -0028 FOR YOUR INFORMATION: 5881 CEDAR LAKE ROAD MINNEAPOLIS. MINNESOTA 58418 (812)545.0000 MN TOLL FREE 800- 343 -4545 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 (012) 380 -2214 714 TENTH STREET EAST GLENCOE. MINNESOTA 55338 (012) 664 -Bill '� 21 22232 S 4 ' ^� JU�i987 m REC&ViD a- Dear Jim: • I note in reviewing the above referenced file that I last wrote you concerning the above referenced subject on June 4, 1987. At that time, as.I mentioned in prior correspondence, I had an op- portunity to visit with Bill Haas and I needed to confirm with you certain discussions related by Haas. To date, you and I have not been able to get together to discuss these issues. If it would not be too inconvenient, perhaps we could visit this coming Friday at a mutually acceptable time and place about this and related issues. I believe we have a couple of other matters that also could profit from some discussion at that time. I will be in trial until Thursday afternoon sometime, but if you could let the office know what time you would be free, I would be more than happy to make the journey across town to visit with you. Thank you. Best personal regards. Very truly yours, ARNOLD & MCDOWELL. . G. Barry Anderson GBA:lm CC Gary Plotz DAVID R. ARNOLD "'HARLES R. CARMICHAEL ICHAEL B. LiBARON GARY D. H-DOWELL PAYE KNOWLES STEVEN A. ANDERSON O. BARRY ANDERSON DANIEL J. BERENS STEVEN S. HOOK LAURA K. PE TLAND CHARLES L. NAIL. JR. DAVID A. BRUEGGEMANN JOSEPH N. PAIEMENT F_ I L • June 15, 1987 ARNOLD & McDOWELL ATTORNEYS AT LAW 101 PARE PLACE HUTCHINSON. MINNESOTA 55350 Mr. James Marka Building Inspector 37 Washington Avenue West Hutchinson, Mn. 55350 (012) 507 -7575 RESIDENT ATTORNEY O. BARRY ANDERSON Re: City of Hutelkinsort vs elvin Klockmann Ou - - 020 Dear Jim: 6661 CEDAR LAZE ROAD MIIINRAPOLIS. MINNESOTA 66416 (B19)S46.6o00 MN TOLL FRZE soo -343 -4646 601 SOUTH FOURTH STREET PRINCETON. MINNESOTA 65371 (619)366 -9214 714 TENTH STREET EAST GLENCOE. MINNESOTA 6SOO6 (612) 664 -6111 FOR YOUR INFORMATION QC ro a S Enclosed please find two complaints which have been prepared on property owned by Melvin Klockmann. These complaints will be signed b 4 future and prosecution wi commence with respect to each of these My file is a little vague on exactly what the problems are at 545 Franklin, although I have heard from some of the surrounding neigh- bors and as near as I can tell, the principal problem is to fill in a dangerous hole and to clean up the yard. If you have any questions in connection with any of the foregoing, please contact me. Thank you. Very t yours, ARNO McDOWELL L - G. Barry Anderson GBA:lm Enclosures CC Gary Plotz DAVID B. ARNOLD CHARLES R. CARMICHAEL WARYB. L.BABON WARY D. MCDOWE FAYE KNOWLES STEVEN A. ANDERSON O. BARRY ANDERSON STEVEN S. HOWE CHARLES L. NAIL, JR. DANIEL J. BERENS LAURA H. FRETLAND DAVID A. BRUEOOEMANN JOSEPH M. PAIEMENT June 18, 1987 ARNOLD & MCDOWELL ATTORNEYS AT LAW 5881 CEDAR LAKE ROAD MINNEAPOLIS, MINNESOTA 55416 (612) 545 -9000 MN ToLL FSEE 800- 343 -4545 CABLE <MCLAW MINNEAPOLIS TELECOPIER: (OW) 545 -1793 REPLY TO: Mr. Gary D. Plotz City Administrator City of Hutchinson 37 Washington Avenue East Hutchinson, Minnesota 55350 Re: Update on Junker Litigation FOR YOUR INFORMATION 501 SOUTH POURTH STREET PRINCETON, MINNESOTA 55371 (612) 358- 2214 714 TENTS STREET EAST OLENCOE, MINNESOTA 55336 (612) 864 -6R1 101 PARE PLACE HUTCHINSON, MINNESOTA 55350 (612) 567 -7575 J Hutchinson Office o UN198j 0 -1S Dear Mr. Plotz: • I thought I would take this opportunity to report to the Council regarding the status of the lawsuit commenced by the City's contract garbage hauler, Junker Sanitation, Inc. As you know, the City was finally served with a Summons and Complaint on June 2, 1987. I have secured an extension of time to answer from Lee LaBore to July 1, 1987. In the interim, the Complaint has been submitted to the insurance carrier for the City of Hutchinson. National Casualty Company has accepted this matter for defense and assigned attorney Joseph Marshall of Circle Pines, Minnesota to act as the City's attorney in connection with this litigation. I have been in touch with Mr. Marshall to discuss with him the facts of this case and to assist him in preparing an adequate defense. I have also asked him to keep us fully advised of all developments. Attached is a copy of correspondence received from the National Casualty Company dated June 5, 1987. This letter is notice of reservation of rights by the Company to dispute coverage as to some of the damages. You will note the language in the letter indicates that the Company does not believe they will owe damages for any contract adjustment that Junker Sanitation may have 40 Mr. Gary D. Plotz June 18, 1987 Page 2 • coming to it as a result of the cost of living dispute. it would not appear that the policy exclusion relied upon by National Casualty will affect coverage for the 3M problem sited by Junker Sanitation. Since some of the damges sought by the Plaintiff are covered by the policy, at least apparently so at this juncture, the carrier will provide a defense for all of the allegations involved. i will, of course, keep you advised as to any developments with regard to this dispute. if you have any questions or if i can provide any additional information at this time, please do not hesitate to contact me. Thank you. Very truly yours, ARN04D & McDOWELL G. Uri Anderson GB�:rf Enclosure • 11 'NATIONAL CASUALTY COMPANY • Reply to: PROPERTY /CASUALTY DIVISION 8370 E. Via De Ventura Scottsdale, Arizona 85258 Post Office Box C -4110 Scottsdale, AZ 85261 June 5, 1987 City of Hutchinson c/o City Administrator 37 Washington Avenue, W. Hutchinson, MN 55350 RE: James Junker, et al vs. City of Hutchinson Telephone 602 -948 -0505 Telex 16 -5705 m JilNi987 �, REEyI�lEi) Claim No: 44429 -18 Policy No: PO 622103 Suit Filed: District Court, 1st Judicial District, County of McLaod Dear Sir: • This letter will confirm receipt of the lawsuit filed in the 1st Judicial District Court, in which the plaintiff has alleged a dispute over an escalation clause in a long- standing contract between the plaintiff, Junker's Sanitary Service, Inc., and the insured, the City of Hutchinson. • The plaintiff specifically states that the insured has negligently failed to provide a cost of living increase on an annual basis, as well as an annual increase based upon an estimated increase on landfill rates. Since it appears that the insured, by the contract arrangement, may have received some form of profit or advantage to which it may normally net have been entitled, we direct your attention to Exclusion (1) of the Public Officials policy provided by National Casualty Company, which reads as follows: "The Company shall not be obligated to make any payment or defend any lawsuit in connection with any claim against the INSURED: (1) Based upon or attributed to their gaining in fact any profit, advantage or remuneration to which they were not legally entitled;" Home Office • Southfield, Michigan City of Hutchinson June 5, 1987 Page Two Accordingly, based upon the allegations found in the suit as noted, and the exclusion, National Casualty Company is taking this opportunity to inform you that we may have a defense for providing coverage for this loss. The Company is reserving the right to assert any and all defenses to coverage under the policy. Further, National Casualty Company is not waiving any rights nor admitting any obligation under the policy while investigation and discovery of this loss continues. Once further facts are determined, which may effect the coverage as noted by the foregoing exclusion, National Casualty Company reserves the right to withdraw at any time from the investigation of this incident and the defense of this legal action, upon reasonable notice to the insured, the City of Hutchinson. Defense of this suit under this reservation of rights will be assigned to counsel and that law firm will be designated to you by separate cover. Should there be any questions or comments concerning the content of this correspondence, please let me know at your convenience. Sincerely yours, J m Silver Sr. Claims Examiner JS /gc • L DAVID B. ARNOLD CHARLES R. CARMICHAEL WXCHAEL B. L&BARON RY D. M�DOWELL PAYE 6NOMLES STEVEN A. ANDERSON G. HARRY ANDERSON STEVEN S. HOGE CHARLES L.NAIL.JR. DANIEL J. BERENS LAURA R. PRETLAND DAVID A. BRUEOGEMANN JOSEPH M. PAIEMENT June 18, 1987 Aar,OLD & McDOWELL ATTORNEYS AT LAW 5881 CEDAR LAKE ROAD MINNEAPOLIS, MINNESOTA 55410 (012) 545 -9000 MN TOLL FREE 800-343-4545 CABLE: MCLAW MINNEAPOLIS TELECOPIER: 1012) 545- 1003 REPLY TO: Mr. Eugene Anderson Director of Engineering City of Hutchinson 37 Washington Avenue East Hutchinson, Minnesota 55350 FOR YOUR INFORMATION 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 56311 (6121 380-2214 114 TENTH STREET EAST GLENCOE, MINNESOTA 66336 (612)904 -Bul 101 PARR PLACE HUTCHINSON, MINNESOTA 65350 (6121 590 - 1515 �.h ^' Hutchinson Office ROCEIM Re: Roger and Edna Lund Easement Dear Gene: • I have had a chance to review Mrs. Lund have put together, attorney or Mr. DeMeyer. As conclusion that the easement L BY the proposed easement which Mr. and at the direction of either their presently drafted, I agree with your is not acceptable. First, the easement language can be interpreted as forbidding any future assessments against the subject property for any improve- ments including sanitary and storm sewer, sidewalk and similar unrelated projects. Note particular the reference "all future development costs" which, of course, could very easily be construed to include such additions to the area. It is my understanding that the easement is needed only for the reconstruction and improvement of the roadway known as Southgrade Road and Highway 15_ Substitute language that might accomplish the same task might read as follows: "Party of the second part further agrees that no assessment shall be levied against the property abutting the easement or serviced by the easement for the reconstruction of Southgrade Road, which reconstruction is part of the party of the second part's 1987 improvement program." Language similar to this will have the effect of limiting the "no assessment" clause to the 1987 improvement. Mr. Eugene Anderson June 18, 1987 Page 2 Second, the language in the proposed easement which has the effect of forbidding parking within the area covered by the ease- ment is also unacceptable. As a matter of easement and property law, since the parking language is included as consideration for the granting of the easement, arguably, no future council would be in a position to readjust the parking ban. Also, usage of the property may change over a period of time and parking may cease to be a significant problem. An alternative might be to agree to a solution to the parking problem which will prevail for a spe- cified period of years but again, I would prefer not to see the language with regard to the parking situation included in the easement. I think that is a separate issue that should be addressed between the property owner, the tenant and the City Council although I understand that it might be difficult to secure the easement until such time as the parking question has been answered. I hope these this problem not hesitate Thank you. comments have If I can be to contact me. very truly yours, ARNOLD & McDOWELL G. Barry Anderson CC: CC: V6 ary D. Plotz been helpful to you in connection with of any further assistance, please do • 1 0 • • F (612) 587.5151 �b C/I Y OF H U I CHINSLF 3.7 WASHINGTON AVENUE WEST HUTCHINSON. MINN 55350 a M E M 0 DATE: June 12, 1987 TO: Barry Anderson, City Attorney FROM: Eugene Anderson, Director of Engineering RE: Easement from Roger and Edna Lund V/ Ko '1� �Jt FOR YOUR INFORMATION The City received the attached signed easement from the Lunds. We had submitted perpetual and temporary easement, also attached, for their signature several weeks ago. Their attorneys revised the easement we had submitted by separating the perpetual easement from the temporary easement. We have not yet received signed copies of the latter. The revised perpetual easement contains two paragraphs on the second page, both of which are circled, that could create problems in the future. The paragraph pertaining to costs could restrict the City's power to assess the property abutting the easement in the future. The paragraph pertaining to prohibiting parking, while I do not foresee a problem with presently doing so, could create a problem in the future if development and subsequent owners tend to favor allowing parking, whether restricted or unrestricted, in which case this particular covenant in the revised easement would be violated. Please respond to these concerns. The appropriate easements must be obtained, then assigned to the Minnesota Department of Transportation, so that they may advance the status of the T.H. 15 Project. L gena � A Director of Engineering EA /pv attachments cc: Gary D. Plotz, City Administrator / Rr,fu1'A,& a rr_"Zv ieR�- s�s�T THIS INDENTURE, made this /10_ day of , 1987, by • and between Roger Lund and Edna A. Lund, trustees of Credit Trust, of the County of McLeod, State of Minnesota, party of the first part, and city of Hutchinson, party of the second part: WITNESSETH: THAT, for and in consideration of the sum of one Dollar and other good and valuable consideration in hand paid to the parties of the first part by the party of the second part, receipt of which is hereby acknowledged said parties of the first part do hereby grant, bargain, sell and convey to the party of the second part, its successors, or assigns, forever, a right- of-way easement, with the right, privilege, and authority to said party of the second part, it successors, assigns, lessees, and tenants, to construct, erect, operate and maintain, • underground storm sewer, sanitary sewer, water mains, and/or other utilities, services including roadway and appurtenances thereto on, along, over, through, across, or under the following described land lying and being in the County of McLeod and State of Minnesota, to wit: Beginning at the Northeast Corner of Section 12, Town- ship 116 North, Range 30 West; thence southerly along the East line of said Section 12 for a distance of 33.00 feet; thence Westerly on a line parallel to the North line of said Section 12 for a distance of 445.00 feet to the Northeast Corner of Lot 4, Block 2, Hutchinson, Mall, according to the plat on file at the McLeod County Recorder's office; thence Northerly on a line parallel to the East line of said Section 12, a distance of 33 feet; to the North line of Section 12; thence Easterly on the North Line of said section 12 for a distance of 445.00 feet to the point of beginning. The party of the second part shall return the premises to the • condition it was in prior to its construction, erection, operation or maintenance of the rights granted herein, to a condition as close to • that as existed prior to their use of this easement as possible, consistent with its exercise of its rights under this easement. The party of the second part, further agrees to provide for reasonable ingress and egress to the property of the parties of the first part from Southgrade Road. As further consideration, party of the second part agrees that all future development costs, construction costs, maintenance expense and any other charges associated with the easement, if any, requested by the party of the second part and/or its associates, shall be borne by the party of the second part. Further, it is acknowledged that the party of the second part shall exercise its powers under the Laws of the State of Minnesota and shall prohibit parking on South Grade Road anywhere within the area included within this easement. Party of the second part further agrees to save and hold harmless party of the first part from any liability arising from the party of the second part or its agents occurring on, under or through property covered by this easement. IN TESTIMONY WEREOF, the said party of the first part has hereunto set its hand the day and year first above written. CREDIITT TRUST by: R6gerLund r'� an ��"� vr' • and: Edna A. Lund C� CITY OF HUTCHINSON Mayor STATE OF MINNESOTA 1 SS: COUNTY OF MCLEW 1 On this � day of 1987, before me, Notary Public within and for id County and State, personally appeared, Roger Lund and Edna A. Lund, trustees of credit Trust, 411� County of McLeod, State of Minnesota, to me known to be the same persons described in and who executed the foregoing instrument, and acknowledged that they executed the same as their free act and deed. CYNTHIA - ZIEhtER 1p1MT CYNTHIA L I IEMER MCLEOD COUNTY E u�niWo, Kpv July 17. 1991 rNIM-9", _!.. iI_ • • . E A S E M E N T THIS INDENTURE, made this Eas&w�.e*t+ as s"% -AeA day of May, 1987, by and between of the County of McLeod and State of Minnesota, party of the first part and the City of Hutchinson, party of the second part: WITNESSETH: THAT, for and in consideration of the sum of One Dollar and other good and valuable consideration in hand paid to the party of the first part by the party of the second part, receipt of which is hereby acknowledged said party of the first part do hereby grant, bargain, sell, convey and warrant to the party of the second part, its successors, or assigns, forever, a right -of -way and easement, with the right, privilege, and authority to said party of the second part, its successors, assigns, lessees, and tenants, to construct, erect, operate and maintain, underground storm sewer, sanitary sewer, water mains, roadway and other utilities on, along, over, through, across, or under the following described land lying and being in the County of McLeod and State of Minnesota, to wit: Beginning at the Northeast Corner of Section 12, Township • 116 North, Range 30 West; thence Southerly along the East line of said Section 12 for a distance of 33.00 feet; thence Westerly on a line parallel to the North line of said Section 12 for a distance of 445.00 feet to the Northeast Corner of Lot 4, Block 2, Hutchinson, Mall, according to the plat on file at the McLeod County Recorder's Office; thence Northerly on a line parallel to the East line of said Section 12 to the North line of Section 12; thence Easterly on the North line of said Section 12 for a distance of 445.00 feet to the point of beginning. Together with a temporary slope and construction easement expiring on December 1, 1990 on, along, over, through, across or under the following described lands lying and being in the County of McLeod and State of Minnesota, to wit: Commencing at the Northeast Corner of Section 12, Township 116 North, Range 30 West; thence Southerly along the East line of said Section 12 for a distance of 33.00 feet; thence Westerly on a line parallel to the North line of said Section 12 for a distance of 33.00 feet to the point of beginning; thence continue Westerly on a line parallel to the North line of said Section 12 for a distance of 170.00 feet; thence • Southerly on a line parallel to the East line of said Section 12 for a distance of 5.00 feet; thence Easterly on a line parallel to the North line of said Section 12 for a distance of 40.00 feet; thence Southerly on a line parallel to the East line of Section 12 for a distance of 10.00 feet; thence Easterly on a line parallel to the North line of said Section 12; thence Northerly on the East line of said Section 12 for a distance of 15.00 feet to the point of beginning. Together with the right of said party of the second part, its successors and assigns, to place, erect, maintain, inspect, an relocate at will, roadway, underground sewer, sanitary sewer, wale mains, and other utilities, adding thereto from time to time, acros , through, over or under, the above described premises, to cut and remove from said premises on either said any trees, or other obstruction which may endanger the safety or interfere with the use of said roadway, sewer, water mains, and other public utilities, fixtures or any structures on said premises; and the right of ingress and egress to and over said above described premises for the purpose of repairing, renewing or adding to said roadway, sewer, water main, sanitary sewer, and other public utilities, and for doing anything necessary or use- ful or convenient for the enjoyment of the easement herein granted; also the privilege of removing at any time any or all of said improve- ments erected or constructed upon, over, under, or on said lands. Together with the rights, easements, privileges and appurtenances in or to said lands, which may be required for the full enjoyment of the rights herein granted. Party of the second part further agrees to save and hold harmless party of the first part from liability arising from the negligence of party of the second part or its agents occurring on, under or through property covered by this easement. IN TESTIMONY WHEREOF, the said party of the first part has hereunto set its hand the day and year first above written. 0 STATE OF MINNESOTA) ) COUNTY OF McLEOD ) On this personally appeared By: SS day of May, 1987, before me a Notary Public, to me known to be the person or persons described in and who executed the foregoing instrument and acknowledged that he executed the same as his free act and deed. Notary Public THIS INSTRUMENT WAS DRAFTED BY: G. Barry Anderson ARNOLD 6 McDOWELL • 101 Park Place Hutchinson, Mn. 55350 Telephone No. (612) 587 -7575 Attorney I.D. #196X -2- 0 • • At i NAME EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL DAT ADDRESS FOR YOUR INFORMATION June 8, 1987 Lauren Beatty 700 Shady Ridge Road, Hutchinson - Swim-Ling ' Camnie Ellis 904 Rolling Greens Lane, Hutchinson -Concessic William Mills 962 Rolling Greens Lane, Hutchinson - T Ball Scott Cooper 550 - 3rd Ave SW, Hutchinson - Maintenance Michael Skaar 970 Goebel Circle, Hutchinson - & mning ' D,aavyi�dd Stewart 5, Hutchinson - Sw n u. ng JOB TIT Lt ch Rt. 1, Hutchinson - Swimning SUPERVISED BY B. Ericson et al EMPLOYMENT STATUS X NEW EMPLOYEE X OTHER: Returning /previous seas FULL TIME PAY RATE T1, T2 as per job duties COMMENT X PART TIME OR SEASONAL THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL POLICY AND TO THE COUNCIL APPROVED SELECTION PROCESS. DE RTMcENT SHE' PERSONNEL�OORDINATOR CITY ADMINISTRATOR EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL FOR YOUR INFORMATION CRY OF HURN NSON NAME ADDRESS Barry Watson 226 Dale Street, Hutch JOB TITLEPart Time Liquor Slbre Clerk SUPERVISED BY Charles Nelson EMPLOYMENT STATUS X NEW EMPLOYEE OTHER: PAY RATE I COMME FULL TIME X PART TIME OR SEASONAL • Up to 15 hours /week THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL POLICY AND TO THE COUNCIL APPROVED SELECTION PROCESS, (�Li DE ARTMENT HEAD PERSONNEL COORDINATOR CITY77ADMINIST�ATOR �Lj y�1 �' t��l �rl- • EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL ,7 NAME Jerry Carlson Nadine Naustdal Joel Starrett JOB TITLE AG i,�*pd FOR YOUR INFORMATION DATE June 18, 1987 /_10717: » *1 315 Washington Ave W., Hutchinson (Swim Sup.) 850 Ash, Hutchinson (Aerobics $6/hr) 850 Lynn Road, Hutchinson (Baseball $3.50) SUPERVISED BY Bruce Ericson et al EMPLOYMENT STATUS X NEW EMPLOYEE X OTHER; PAY RATE IN FULL TIME returning seasonal X PART TIME OR SEASONAL THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL POLICY AND TO THE COUNCIL APPROVED SELECTION PROCESS. DEPARTMENT HEAD PERONNEL COORDINATOR CITY -ADMIUSTRATORJ Ll r] 0 FOR YOUR INFORMATION MINNEAPOLIS STAR AND TRIBUNE June 9, 1987 Charitable gambling in state yields 11.5% for charities By Robert Whcreatl Staff Writer Of every $100 spent on charitable gambling in Minnesota last year, S 11.50 went to the charities the gambling helps to support, according to the Minnesota Charitable Gambling Control Poard's latest report. The amount earmarked for charity was down from the $13.50 Isom every $100 spent in 1985 on bingo, raffles, paddle wheels, tip boards and pull tabs, the main income sources of charitable gambling. The rest went toward prizes, salaries, supplies, rent, taxes and other expenses by the religious groups and fraternal and service organizations that operate nonprofit gambling enterprises in the state. The report also shows substantial growth. Last year almost $400 million was spent on charitable gambling; and the trend indicates that the figure will Mt exceeded this year. It has become an important source ol'renenuc for some charities. "It's a good, sound business operation for us," said Willard Munger Jr., executive director of the Multiple Sclerosis Society of Minnesota. The society sells pull tabs born rented space in 55 to W bars in the state. "Once you get your controls, it's almost a guaranteed source of funds. It's almost as certain as the sun coming up. Fer us, there s ,imost no gau ' Ic." said Munger. Last year $44.4 million, or 11.5 percent of the 1386.1 trillion spent on charitable gambling in Minnesota, was earmarked for charities, according to the report. That figure is not out of line s%Wi those of other states. North Dakota has allowed charitable gambling since 1977, and Attorney General Nicholas Spaeth said yesterday that since then the amount of gross gambling receipts going to charity has been 10.03 percent. Minnesota took over regulation of charitable gambling from local jurisdictions in July 1985. In that incomplete reporting year there was $1 1 1.4 million in gambling. Of that, S 15.1 million was earmarked for charity. Most of the gambling money goes back to some of the planers in the form of prize money. Operators of chaff ilahlc gambling games prefer to base the percentage going to charities on "adjusted gross receipts," after subtracting the prize money. Last year the percent going to charity, less prizes returned to placers, was 52 percent in Minnesota. Sp ;,oh ca;d nrijti"ed rro�s receipts going to charities in North Dakota since 1977 has acen 55.8 percent. Thougli Ow grooms in charitable g mbling is expectcl to exceed 34(X) million this year, the amount that gees to the charities is considerably less. than nonprofit agencies raise in more traditional ways, according to Harold Adams, executi, a director of the Charities Review Cuuncil of Mimnesota. Last year tae United Way of Minneapolis end the r 4• :lcd Way of St. Paul Area raised about S48 million for charitable pin poses. Munger of the Multiple Sclerosis Sexier: said that the traditional forms of fund - raising give a much larger percent of their total receipts to charity, but that there is an essential difference with gambling. "People who buy pull tabs don't do it to help the charity. For them it's a form of entertainment," he said. to gel the players. the games have to provide an enticing re? urn. He said the society's pull tab games return about 80 percent to players. The society gels the 20 percent from which all overhead must come. But it pays, Munger said Last year the society's net from gambling was $5 71016. about one -tbird of its total bvda_,ci, l b.d should grow to about 411 pertc +t this year, he said. 0 y61ag101* 13� >s� JUN 1987 , ,tom ©� •� ! FOR YOUR INFO&ATION `�itszsz+►�sY 7 /- AlrCNiNJUAl W/l-TER bf-P7 — OF L / }SED ONI /3' p u rtrzTLr2 w: +rzl� l/Sl4G { /J /1 J C. LFNL /z s'�L 6U G i2, p F Ott /�lo. rts2 % f �R t /y� "!2 C � / ✓C: L r v r 0 I n/ it, 144V y J Ery i Cir /(.-'1 VVErZ of f.,ffi .10 `//'>f /ZJ r /Mv) W /iY— /' of t C-J /frs /z r Gf rz L r srn '� .a -wn-y 77f�. f?rz,5i/ r7 tt:- 77v � n/ C.> r/ r J It, Cr pU, 114U j, GtA-cV ypc/ Jtr37-/r"/ C.!- h*acrc✓t; 14.�0 2E' / :I f c L r -' 1- E• 77.71 iL. > J/z+17r (.V+//tr, / DO/V7' tvNn T\ �C /_ C /-V /L Guy 1&C! CO l ) -J, ) /r AJ0 Lvr a t >Z J4f(e('2 /S /fJ 70/ c c- r f ri7 y Ci„ Ken Aus • • • MINUTES HUTCHINSON CHARTER COMMISSION Wednesday, June 10, 1987 1. CALL TO ORDER FOR YOUR INFORMATION Chairman Chuck Carlson called the meeting to order at 7:50 pm. with the following members present: Dick Popp, Walt Clay, Dale McLain, Harold Juul, Kay Peterson, and Chairman Carlson. Members absent: Jean Peterson, Delores Saar, Phil Graves, Jeff Haag, Tom Bolder and June Wick. 2. MINUTES There being only six members present, no formal action was taken. 3. DISCUSSION OF RECOMMENDATIONS BY STAN PESKAR, LEAGUE OF MINNESOTA CITIES Following is the complete revised City Charter as of June 10, 1987, including several recommendations by Mr. Peskar. Please discard all other drafts up to this time (6/10/87) as not to confuse them with this final printing. 4. NEW BUSINESS The next regular meeting of the Hutchinson Charter Commission will be held Tuesday, June 23, 1987 at 7:30 p.m. in the Fire Station. 5. ADJOURMENT There being no other business the meeting was adjourned at 9:30 p.m. 1 • L J • 0V 0 _,, HUTCHINSON COMMUNITY ENERGY COUNCIL Q,' Minutes and Meeting Notic e May 18, 1987 Present: Butch Wentworth, Chairman Doug Jost, Energy Coordinator Glenn Matejka Hugh Foster Jay Beytien Absent: Ken Prihoda Gary Plotz FOR YOUR INFORMATION The meeting was called to order by Butch Wentworth. Last month's minutes were approved. The council is still interested in adding a female member. Doug will contact the Chamber of Commerce to get a list of possible candidates. Doug mentioned that nine (9) Phase I surveys had been completed and 22 audit requests had been received. There have been four (4) Phase I reports completed and Doug is working on four (4) Phase II reports. All Phase I survey customers have expressed an interest in having the Phase II report done also. Doug would like to change the Phase III audit to be an assistance stage. He would help secure bids, write up specifications and determine actual paybacks for loan processing. There would be a $15.00 per hour charge for this service. This would generate more income for the program, help insure customers actually implement estimated measures and free up more time to complete a greater number of Phase I and II audits. The Council reviewed the program expense records to date. Doug would like the utility to send out a second audit offer in the June billing. Doug requested funding to attend a Refrigeration and Air Conditioning Operation and Maintenance Workshop. The request includes $65.00 tuition, $32.00 mileage and four (4) hours (� time) reimbursement. The request was passed. The 1987 CYCLE THREE, C. E. C. Grant application was reviewed. Some small changes were noted but overall content was approved. MEETING NOTICE The Hutchinson Community Energy Council will meet on Monday, June 29, 1987, at 12:00 noon in the Central District Services office building, lower level. Doug Jost, Recorder MINUTES CENTRAL PRAIRIE RAILWAY ASSOCIATION MAY 28, 1487 X40-, • N'17voY The Central Prairie Railway Association met on Thursday, May 28, at 12 o'clock noon at the Sheep Shedde, Hutchinson. Chairman Les Forman called the meeting to order. He stated the purpose of the meeting was to obtain a commitment for matching funds for the grant being applied for. This would come from the shippers and could be in the form of letters of credit. Summary of financial information: Total needed for railroad rehabilitation and operation is $1,0609000 over a two -year period. State and Federal funds should provide 70% of this amount Railroad should provide 20% of this amount Shippers should provide $105,000, or 10% of this amount The shippers' committment could be $65,000 the first year and $409000 the second year. The second year obligation could be taken care of by rebates from shipments. Present usage indicates that Lester's might be expected to commit 40x, 3M Co. 40x9 and remaining shippers 20%. Chairman Forman hopes that a commitment can be obtained from the shippers soon so as not to delay the grant application. Following discussion, the consensus of the group was that the Association should proceed on the basis of planning to make this commitment. All shippers will be contacted for this purpose. • Meeting adjourned at 1 p.m. Hazel S1tz, Recording Secretary Members Present: Les Forman, Lester's Roger Stearns, Stearnswood E1Roy Dobratz, 3M Co. Gary Blythe, Chamber of Commerce Others Present: Ancher Nelsen, Advisory Ron McGraw, Attorney Michael Ross, Dakota Rail Donn winckler, Mid-MN Development Commission Frank Dierberger, 3M Co., St. Paul Larry Graf, BDUZ Hazel Sitz, City of Hutchinson • r� �J AGENDA SPECIAL MEETING - HUTCHINSON CITY COUNCIL MONDAY, NNE 15, 1987 1. Call to Order - 8:00 P.M. 2. Report By Vergil Florhaug of CAM Regarding Police Facility* (a) Revised Budget (b) Status of Bidders 3. Easement for Former Pamida Property And Associated Legal Fees (Deferred from June 8, 1987 Meeting) 4. Adjournment • *Report being mailed by CAM directly to Council members on June 12, 1987 r 1 LJ l � • RUTCIIIN POLICE STATION ` TRADE CONTRACTOR CRAN� PER STATE CODE REQUIREMENTS JUNE 12, 1987 BID PACKAGE TRADE CONTRACTOR CONTRACTS RETURNED BASE BID i REVISION BASE BID + REVISION TO CAM #I - EARTHWORK E & T EXCAVATION JUNE 2, 1987 6,993. 0 6,993 02 - LANDSCAPE MARGOLIS MAY 5, 1987 4,570 0 ! 4,570 x3 ASPHALT CONCRETE ATKINSON JUNE 9, 1987 10,702 0 : 10,702 x4- PORTLAND CEMENT CONCRETE PAVING (PART OF BID PKG xG p 0 :- p x5 - CONCRETE WORK, CONCRETE FL. TOP PETERS CONSTRUCTION MAY 5, 1987 30,983 0 30,983 06 - STRUCTURAL PRECAST CONCRETE BLADHOLM 18,292 1,219: 19,511 x7 - UNIT MASONRY PINSKE __._. 81,695i 1,600: 83,295 x8 -METAL FABRICATION :STAR IRON 8,233: 0 : 8,233 x9 - ROUGH CARPENTRY 'MATERIALS' :PINSKE BUILDERS 21,271 0 21,271 410- CARPENTRY INSTALLATION 'LABOR' :GOPHER STATE _29,015: 2,017 ! 26,032 x11 - PRE WOOD TRUSSES .GREAT PLAINS 8,333 : 735 ! 8,298 x12 -ARCHITECTURAL WOODWORK RON S CABINET 10,087 - 0 10,087 x13 EXTERIOR TRIM .DIRECT PURCHASE 6,025 0 6,025 #14 - SHEET WATERPROOFING NICHOLS & HINES JUIJE 9, 1987 5,193 0 5,193 x15 - JOINT SEALERS iCARCIOFINI ! 2,384: 0 :. 2,384 x16- SECURITY HOLLOW METAL :TRUSSBILT MAY 27, 1987 3,710 0 ! 3,710 x 17 - STEEL DOORS & FRAMES :SELL HARDWARE 8,495: 505 9,000 x18 WOOD DOORS :SELL HARDWARE ! 2,385 26 2,411 019- STEEL DETENTION WINDOWS 'SPRING VALLEY OVERHEAD JUNE 2, 1987 2,936 0 2,936 426- STEEL DETENTION WINDOWS NYSTROM � 7,295 �, 0 7,295 021 WOOD WINDOWS .GREAT PLAINS 5,205: 0 5,205 022 FINISH HARDWARE ISTRAUGHN HARDWARE 19,310: 1,930 21,240 023 - GLASS & GLAZING _,...,. !NEW ULM GLASS JUNE 9, 1987, 4,138 0 - 4,138 x24 - LATH & PLASTER - GAUSMAN BUILDERS ..., 3,800 -. 1,762 _._,. „ 5,582 025 GYPSUM DRYWALL :BER -WALL 16,170: 0 16,170 x26 -TILE (JERRY'S TILE JUNE 2, 1987 4,597 I 0 4,597 027 ACOUSTICAL CEILINGS !HENDLEY'S INC. MAY 27, 1987 1,875 0 1,875 x28 .-,RESILIENT FLOORING :BARIL'S PAINT & CARPET 1,507: 0 1,507 x29 - CARPETING � BARIL'PAINT &CARPET 3,938: 0 i 3,938 x30 - PAINTING :R & H PAINTING JUNE 2, 1987 12,900: 0 .,. 12,900 x31 - SPECIALTIES SPECIALTIES 12,559: 0 12,559 x32 - PROJECTION SCREENS IBARTLEY SALES 209: 0 ,., 209 #33 WINDOW TREATMENT ON WINDOW 789: 0 .... .. 789 x34 - PIPE & EQUIPMENT INSULATION (ALLIED MECH MAY 27, 1987 8,413: 2,255: I0, 668 035 PLUMBING WEST SIDE PLB. & HEAT 49,383: 560 49,943 x36 - FIRE PROTECTION _. (ALLIED MECH ,... MAY 27, 1987 .� 6,550. 0 6,550 x37 - HEATING `WEST SIDE PLB & HEAT 24,929 ` 0 .............. 24,929 CONSTRUCTION ANALYSIS AND MANAGEMENT, INC. 7401 Central Avenue NE. - Minneapolis, Minnesota 55432 • • 0 038 - H, V.A.L. ......... ...... ...... . ........... ....... ........... . _.... ... ... ......... :ALLIED MECH _ ... ...... ........... ._.. _.._ _..__..._ ............ ,.........................._._. ....... . ........... MAY 27, 1987 42,270 _... ___ . ........... ........... ... 3 305. .- .._.........._ . ..... - ............. 45,575 _. _...... ....... 039- _. ._. CONTROLS &INSTRUMENTATION _. ALLIED MECH MAY 27, 1987 16,588 0 16,588 040 - ELECTRICAL IMCNERNEY INDUST. .... ... ....._.......,.. 84,018: ..,....... ._......... �............ ......._...___......... 951 ! 84,969 ........... ............. ._ ..... .................. . _......... ......... ............................._. (ROOF & SHEETMETAL ALLO,' -ANSE 5,000 5,000 _...... ...._..... :TOTAL BASE BID PACKAGE ___........._..._._ ........ .......... ............. ._....... ...._.- _........:.............. 582,695 ..:....,....... ......___ ......._...:_. .._..___. _...._._...... :TOTAL REVISION 21,115 .......... .. __ ...............__._......___. .__........... ............_. .......:......._._...,..... ........................ _.... (TOTAL BASE + REVISION ...__..........._.__.........__..... ....._.__.............__....... ...:........... _...__..... _........ ..: ....... _._........_.._......... ..._....... .. :._..... ..........:.......__...... .. ....._.. ..__........._.____.... _....._.....__... 603, 810 ___ _.___. _. _.......... . ......._.. _....._ _... _. _.__ ............ _'._. _ ........... ..... _. _._.....__..... :.__..... .CONTINGENCY ....... ....... _..._ ..._...... ... .... _..... _. .__....... ..._.. _.. .:_............ _....__........... :.....__... __...:..... 11,642 ..........__... :..... _...... ............. _. ...........:... ... ........ .........: _. .... _._...._ __.. _......... 11,642 ._.... _..... :GENERAL CONDITIONS 55,467 55,467 _ ..... ........_.... ......_....... .AE FEES .._._............_.......... ....._....._. ........ ..._........... 59,669. ....__.................__. ....._.....__............ .. ........... ....._..:....._............ 59,669 ...,.__...... :CM FEES 35,000: 35,000 !TOTAL CONSTRUCTION -TOTAL CONST. WITH REVISIONS 765,588 _.__ ....__... POTENTIAL ADDS .. _. _... _. _... ...... _.,.... ...__.. __.......... __..... NEEDING CONFIRMATION: _._. _. __. _._ . ............._ _:_. ......... _... __...... Bid Package 86 - Bladholm: Resubmission of shop drawings. Add $1,000.00 _.._ __..__.._ _..._ _....._._ .___ ... :............ ... ._........:..............__. .............. _._. Bid .__._... Package G10 __._... .___.... ....:.... - Gopher State: For possible negotiation, Add $5,000.00 NOTE: Concrete Trade Contractor does not include curbs and gutters ....... _ ................ outside ............ ................. _.... of property line in his bid. ..L..... ......:............... .........__.........:__.._...._ .... _........ _....._..... ......�.... ...._...... .... .... ........... ..._.._.. .:.. _.__.__ ......... .__...... ...___...._ :.._......... ...:........ ....... ....... _...:..... _. ....... ... ... ... .._. _.. ............... (612) 587 -5151 H!/TlH' CITY OF HUTCH /NSON 37 WASHING TON AVENUE WEST HUTCHlNSON, MINN. 55350 M E M 0 DATE: June 3, 1987 TO: Mayor and City Council FROM: Director of Engineering RE: Status of Obtaining Easement on the Cash Wise Site This department has been in communication with the owners of the site occupied by the Cash Wise store, regarding obtaining a perpetual easement. The easement is needed to enable reconstruction of the east frontage road along T.H. 15 to improve safety. At the May 12th Council Meeting, a contract was awarded for the project, contingent upon the City obtaining the easement, • Negotiations with the owner of the tract have resulted in the owner stating that they would be willing to sign an easement provided that the consideration include payment by the City of legal fees incurred by the owner in reviewing and signing the easement. Since there are a number of partners, apparently two lessees, and a trustee, all having an interest in the parcel, the owner contends that their legal costs could be considerable. The owner would be willing to document their legal costs, with the stipulation that they not exceed $2,500.00. We request authorization to proceed with negotiating an easement with consideration being reimbursement of paying actual documented legal costs not to exceed $2,500.00. EA /pv • Respectfully submitted, & Director of Engineering 7 ,+ R (612) 587.5151 Hur�W ; CITY OF HUTCHINSON 3, '�/AS;41NGTONAVENUEWEST / IYI-7C =4NSON MINN 55350 M E M 0 DATE: June 12, 1987 TO: Mayor and City Council FROM: Director of Engineering RE: Consideration of Proposed Easement on Deforest Wagner Property The City has been negotiating with Mr. Wagner for the easement that is needed on his property to enable installation of utilities from Dale Street to School Road to serve the new school. The property is presently rented to a farmer and is being used for agricultural purposes. Mr. Wagner wishes to be reimbursed for damage to crops caused by the construction for 1987 and also for 1988 when normal growth would be hindered, and has asked that an estimated range of compensation be included on the easement document. In consultation with the McLeod County Extension office, potential crop values frange from • $500 to $1,200 for the approximately 3.5 acre easement area. We respectfully request consideration of this proposal at the Council's special meeting on June 15th, because construction is scheduled to begin shortly, so time is of the essence. We request authorization to proceed with obtaining the easement based on the aforedescribed consideration. EA /pv • Respectfully submitted, CITY OF HUTCHINSON Eugene �n dl? derson Director of Engineering NUTCHI STATION ( 1 4. 0, , N P�j TRADE CONTRA PER SqTA7 CIE REQUIREMENTS BID PACKAGE w TRADE CONTRACTOR CONTRACTS RETURNED BASE BID REVISION : BASE BID + REVISION ................................................. .......................... .............................. ............. . .................. .................... ..................... ...................................... TO CAM .......... .................. ... ...... - .................... .................................. I ........................ ............... .................... ................. 0 . . . .......... ....... ........ ........ . . ...... ......... .. . . ... . . .. ................. . ......... . . . ...... ......................... ....... #1..... I ........... ........ .................... .................... - ......... �E & T EXCAVATION .11 ART.HW,DRK. ................ ................ ........... . . ... ...... ............ ........ .. ....... JUINE.21. 1987 ........ 6 9?3. .. .... ... 6,993, LAIJDS.CA..PE .... ....... I ............................ : MA-RG. OL I S I ........ I ................................ ........ MAY-S',-1987 ....... .. . .... .. ASPHALT CONCRETE 1987 ATKINSON JUNE 9t ............ .... .... ..................... I ......... ........ 10,702 0 10,702 - ................. ............. 04 - PORTLAND CEMENT CONCRETE PAVING PART OF BID PKG 06 0 .......... ........ .... 0 i 0 ............. .......................................................... 0 CONCRETE WORK, CONCRETE FL. TOP . PETER'S CONSTRUCTION 10 983 0 ...... ........ ................. ........... . ......... ................... - 7'.. '. 30,983 , ..:, ... .......... 06 - STRUCTURAL PRECAST CONCRETE :BLADHOLM N . ....... ... .... .. ................................... ...... - ............ 18,?92-.OL ... 1,219 19 511 17 - UNIT MASONRY PINSKE ................ ........ .............. 81,6951 1,600 : 83,295 ... ......... STAR IRON 8,233 0 8,233 . 09-- 'ROUG H CARPENTRY 'MATERIALS' PINSKE BUILDERS . 21;271 0i 21,271 - 1-1 .. ... ................... . . 010 - CARPENTRY INSTALLATION *LABOR* :GOPHER STATE 24,015 2,017 26,032 ............ ... ......... ............ ...... .. ......... ................. .. .1 ... :. ......... - .. -.4 .. .... - ................. 0I I - PRE WOOD TRUSSES :GREAT PLAINS JUNE 10, 1987 8,333 =35 8,298 .......... ............... . - ............... - .................................. . ....... .......... I ........ ........................ 112 - ARCHITECTURAL WOODWORK RON'S CABINET 10,087 0 10,087 ............................. ... - ....... ................................... I ...... ........ ...... 1.1-1 ...................... ................. .............. . ....... x13 - EXTERIOR TRIM :DIRECT PURCHASE NA 6,OZ5 0 6025 ........... ........ .......................... ............................................................ ......... ............. ........... - ... :- ....... ....... I ... :..'' ....................... ....... 014 - SHEET WATERPROOFING :NICHOLS & HINES LINE 9. 1987 5,193 0 5,193 .............. I .......... .................. ............... ....... . i .1.1 ...... : ....... I.. I I .. 1. 1.. . . I ........ ... ''. - .................. .. ................................ . 015- JOINT SEALERS .. . . CARCIOFINI . . % . : JUNE 15, 198* 7 2,38 1 .. 0 . . 2,3 84 ........ . 1 .1 .... ...... ..... ... ... I .: ... I .. I .... - - - - SECURITY HOLLOW METAL TRUSSBILT MAY 27, 1987 3,710 0 3,710 ........-1 ... '' ... I .... I ....... ...... - . - .... . ........ .. . ... .... . ...... I .... , . , 117 STEEL DOORS & FRAMES :SELL HARDWARE JUNE 15, 1987 8,495 505 9,000 111 1 ........ 6.6---. ........... I ....... I ......... ....... I ..... - ... 1. - ...... ................. I ....... ..... .. I ...... . --. I ....... ......... . . m ... ........... . 1: ............ . ............ . 18 WOO OORS :SELL HARDWARE JUNE 15, 1987 2,385 26 2,111 ... I .... 11 ........ I, , � - ..... .......... .. . .... .. ........ ........ . . ....... ... ..... . � . .............. . I ............. 019 - STEEL DETENTION WINDOWS ..... .. :SPRING VALLEY OVERHEAD i JUNE 2, 1987 2,936 0 2,936 YSTROM 7,245 1111 020 STEEL DETENTION WINDOWS :N . j�,",,7,245 0 1111.. #Zl WOOD WINDOWS GREAT PLAINS JUNE 10, 1987 5,205 0 5,205 ... ............ ....................... :.- 11, , ...' ... .. . 1 -11.1 ....... ....... . IZZ - FINISH HARDWARE STRAUGHN HARDWARE JUNE 15, 1987 19,310 1,930 21,240 1111.. . ...................... ......... . .. .... ......... - 023 - GLASS & GLAZING NEW ULM GLASS JUNE 9, 1987 0 9 138 ... ....... ........ . ......... ...... ............ ...... . ...... ......... 021 - LATH & PLASTER :GAUSMAN BUILDERS 3,800 1,782 5,582 .............. ..... ..... .. .... ..... . , , ............ .... . .. ............. #25 GYPSUM DRYWALL �BER-WALL 16,170 0 ... ..... ... ................. ...... 6,170 026- TILE -JERRY'S TILE JUNE 2, 1987 4,597 0 1,597 ............... ........... ........ I . ..... ........................ ...... ......... .............. �. I . .'': ................ - � ................ ...... NZ7 - ACOUSTICAL CEILINGS HENDLEY'S INC. p MAY 27, 1987 1,875 0 : 1,875 ... ....... .............................. . .... -.1- .. ............ I ............ ............... ........... - .... ... ......... .... .. ....... ....... RESILIENT FLOORING 'BARIL'S PAINT & CARPET JUNE 15, 1987 1,507 C) : 1,507 1111 . ............... I .... . . . - ...: . ..... . d, ........ . . .............. . 026 --CARPETING ....... :BARIL-PAINT & CARPET JUNE 15, 1987 3,938 3,638 ....... I ........................... ....... ................................................. ............... ....... ....... ......... . . ........................................... ... 3.0.7.PAINTING ........... I .................. .... ....... - .... R.A.H.PAINTING ............ .......... ... V A JUNE 2, 1987 i 12,900 0 i2,900 031 .SP EC IALTIES SPECIALT IES A. 1 2 559 0 .... 1. 1 - ..........11 ................. .. I .. . - ..ii ....................................... PROJECTION SCREENS :BARTLEY SALES 209 0 209 .. . ........ ........... 1. . .. ................................ a ........ .......... ................................... . .. . ..................... ............. , -; .... ............. .. ........... .......... ............... 033 - WINDOW TREATMENT ON WINDOW k� 789 * 0 789 ........ 1. ......................... .......... ....................... :- ..... . .. . . ..................... 4.4 ........... .... .... ........ ......... - ........ w ..................... ................... 034 - PIPE & EQUIPMENT INSULATION :ALLIED NECH MAY 27, 1987 8,113 : 2,255 16,668 .. ............... ................................................... :-.1-1 ...... . . ...... .. .......................... ........ . .. ....... ...... - ........ ............. . ..... ....... ........... ........ " ' 035 - PLUMBING ;WEST SIDE PLB. & HEAT 49,383 560 49,943 -FIRE PROTECTION E C Ti 0 N ALLIED MECH MAY 27, 1987 6,550 0 ............ ........ ............... .... ... .. .................. ............................... 037- HEATING :WEST SIDE PLB & HEAT ;ty/c ................................................ I ..................... ......................................................... ................................... ........... I........:.................... .......... ....... w ........................... I ........................................................................................... ................................... .................... ..................... ........... IIXR-W V A r ................. .............. ............. .............. ........................ ........................ ............. I .......... ........................ ....................... 810 . ............................... N c, - Lov&g 7Pq e J-Io;t)