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cp07-28-1987 cHUTCH INSON CITY CALENDAR WEEK OF July 26 TO August 1 197 WEDNESDAY -29- 10:00 A.M. - Directors Meet- ing at City Hall 4:30 P.M. - Parks & Rec. Hoard Meeting at Recreation Center SUNDAY —26— THURSDAY -30- MONDAY -27- Noon - Hutchinson Safety Counc .Meeting at Fire Station 1:00 P.M. - Utilities Commissi Meeting at Utilities FRIDAY -31- TU m 10:00 A.M. - WWTP Staff Meet- ing nt Project Site Office 7:30 P.M. - City Council Meeting at City Hall SATURDAY -I- TI A n A111M. DICK NAGY - July 27 - 31 JIM MARKA - July 27 - 31 JO RUNKE - July 27 - 31 AGENDA • REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JULY 28, 1987 1. Call to Order - 7:30 P.N. 2. Invocation - Rev. Gerrit Molenaar Jr., Vineyard United Methodist Church 3. Consideration of Minutes - Special Meeting of June 26, 1987; Bid Opening of July 7, 1987 and Regular Meeting of July 14, 1987 Action - Approve as distributed - Approve as amended 4. Routine Items (a) Reports of Officers, Boards and Commissions 1. Financial Report - June 1987 2. Nursing Home Board Minutes of June 25, 1987 3. Tree Board Minutes of May 6, 1987 4, Planning Commission Minutes of June 16, 1987 (b) Licenses: • 1. Elks - Gambling License for McLeod County Fair 2. Papa Vern's Neighborhood Grill - Cigarette License (c) Appointment: 1. McLeod County Solid Waste Management Committee - Eugene Anderson Action - Motion to order report and minutes filed, issue licenses and ratify appointment 5. Public Hearing - 8:00 P.M. None. 6. Communications, Requests and Petitions (a) Consideration of Options for September 2, 1987 City Council Workshop Regarding Pay Plan/Merit System Action - 7. Resolutions and Ordinances (a) Resolution No. 8571 - Designation Of Additional Depositories Of City Funds For 1987 (DEFERRED JULY 14, 1987) Action - Motion to reject - Motion to waive reading and adopt I CITY COUNCIL AGENDA - JULY 28, 1987 • (b) Resolution No. 8576 - Resolution Authorizing Release Of Securities To Citizens Bank & Trust Co. Of Hutchinson, Minnesota Action - Notion to reject - Notion to waive reading and adopt (c) Resolution No. 8577 - Resolution For Purchase Action - Notion to reject - Notion to waive reading and adopt 8. Unfinished Business (a) Petition to Reopen Huron Street At Railroad Crossing for Through Traffic (DEFERRED JULY 14, 1987) Action - Notion to reject - Notion to approve reopening street - Notion to waive reading and adopt Resolution (b) Consideration of Proposed Use for Rear Overhead Door At Town & Country Tires Located At 31 First Avenue Northeast (DEFERRED JULY 14, 1987) Action - (c) Consideration of PHP Insurance Renewal (DEFERRED JULY 14, 1987) • Action - Notion to reject - Notion to approve renewal and enter into contract (d) Consideration of Proposal for Lund Easement To Facilitate Highway 15 South Project (DEFERRED JULY 14, 1987) Action - Notion to reject - Motion to approve and authorize preparation and execution of easement (e) Consideration of Authorizing Settlement On Parking Assessment Appeals Action - Notion to reject - Notion to authorize City Attorney to offer settlement 9. NEW BUSINESS (a) Consideration of Delinquent Water And Sewer Accounts Action - Notion to authorize extension of payment period - Notion to authorize discontinuation of service (b) Consideration of Recommendations from Police Civil Service Commission Action - Notion to reject - Notion to approve recommendations 0 2 LJ CITY COUNCIL AGENDA - JULY 28, 1987 (c) Consideration of Preliminary Plat of Dobratz Addition Submitted By Donald Dobratz with Favorable Recommendation of Planning Commission Action - Motion to reject - Notion to approve and waive reading and adopt Resolution No. 8579 (d) Consideration of Conditional Use Permit Requested By Thomas Daggett, Hutch Manufacturing, with Favorable Recommendation of Planning Commission Action - Notion to reject - Motion to approve and adopt Resolution 8580 (e) Consideration of Conditional Use Permit Requested By Virgil Voight, Crow River Veterinary Clinic, with Favorable Recommendation of Planning Commission Action - Notion to reject - Motion to approve and waive reading and adopt Resolution No. 8581 (f) Consideration of Rezoning from R -1 to R -3 On Golf Course Property Abutting Helland's First Addition Submitted By Terry Hick And Dan Feneis, with Unfavorable Recommendation of Planning Commission • Action - Notion to reject - Notion to approve (g) Consideration of Final Plat Submitted By Larry Bethke for Townhouses On PUD with Favorable Recommendation of Planning Commission Action - Notion to reject - Notion to approve and waive reading and adopt Resolution No. 8582 (b) Consideration of Registered Land Survey No. 20 Submitted by Larry Bethke for Townhouses On PUD with Favorable Recommendation of Planning Commission Action - Notion to reject - Motion to approve (i) Consideration of Lot Split On Carlisle Street Requested By John Keefe Jr. with Favorable Recommendation of Planning Commission Action - Motion to reject - Notion to approve (j) Consideration of Sketch Plan Submitted By Lowell Brecht Vithin Two Mile Radius Action - Refer to County with no objection (k) Consideration of Renewals of Long -Term Disability And Life Insurance • Action - Notion to reject - Motion to approve and accept proposals 3 CITY COUNCIL AGENDA - JULY 28, 1987 49 (1) Consideration of 1988 Budget Dates And Guidelines Action - (n) Consideration of Revised Subdivision Agreement for Sunset Ridge Addition Action - ]Notion to reject - ]Notion to approve (n) Consideration of Subdivision Agreement for Fifth Addition to Lakewood Terrace Action - ]Notion to reject - Notion to approve (o) Consideration of Supplemental Agreement No. 2 for Letting No. 5, Project No. 87 -17 Action - Notion to reject - Notion to approve and enter into supplemental agreement (p) Consideration of Future Land Sale Adjacent to Vater Treatment Plant Site Action - Notion to reject - Notion to approve - Notion to waive reading • and adopt Resolution No. 8578 (q) Consideration of Enclosed Hangar for Civil Air Patrol Plane Action - (r) Consideration of Delegating Authorization for Loan Commitments for Revolving Loan Fund to HCDC for Loans 85,000 Or Less Action - ]Notion to reject - Notion to approve (s) Consideration of Erecting "Industrial Park East" Sign On City Or State Property Action - Notion to reject - Notion to approve (t) Consideration of Authorizing Hutchinson Community Development Corp. to Proceed with Preparation of Community Development Grant for Downtown Renovations Action - Notion to reject - Notion to approve (u) Consideration of Appointing A Council Representative to HCDC Board Action - )lotion to ratify appointment 40 4 I- L-1 CITY COURCIL AGENDA - JULY 28, 1987 (v) Consideration of Adopting Final Operation Plan for Wastewater Treatment Facility Action - Motion to reject - Notion to approve plan (w) Consideration of Authorization to Publicize Proposed City Charter Action - (x) Consideration of Scheduling Election Date On City Charter Changes Action - 10. Miscellaneous (a) Communications from City Administrator 11. Claims. Appropriations and Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds • 12. Ad.iournment n LJ 5 MINUTES • SPECIAL MEETING - HUTCHINSON CITY COUNCIL FRIDAY, JUNE 26, 1987 1. CALL TO ORDER The special meeting was called to order by Mayor Ackland at 4:30 P.H. The following were present: Aldermen Mlinar, Mikulecky and Torgerson (arrived at 4:45 P.M.),,,and Mayor Paul L. Ackland. Absent: Alderman Mike Carls. Also present: City Administrator Gary D. Plotz and City Attorney G. Barry Ander- son. 2. PRESENTATION BY DENNIS POTTER ON YORKERS COMPENSATION INSURANCE COVERAGE Agent Dennis Potter reported he had visited the three City entities and all were favorable of an in -house retro plan. Mr. Mark Flaten will meet with the various department heads in the near future to discuss the plan. Following discussion, Alderman Mikulecky, moved to approve the retro program and to set up an in -house retro experience program. Motion seconded by Aid - ernan Mlinar and unanimously carried. 3. APPOINTMENT OF FOUR MEMBER COMMITTEE TO SET STANDARDS FOR POLICE CHIEF SELECTION • Mayor Ackland requested Council ratification to appoint the following indi- viduals to the committee: Donn Hoffman of the Police Commission, Police Chief Ronald Kirchoff of the Police Department, Personnel Coordinator Hazel Sitz of City staff, and Mayor Paul L. Ackland of the City Council. The motion was made by Alderman Mikulecky, seconded by Alderman Mlinar, to ratify the appointments. Motion carried unanimously. 4. CONSIDERATION OF JOB DESCRIPTION FOR POLICE OFFICE CLERK AND AUTHORIZATION TO ADVERTISE POSITION Following discussion, Alderman Mikulecky moved to approve the job descrip- tion and to advertise position. Motion seconded by Alderman Torgerson and unanimously carried. 5. CONSIDERATION OF AWARDING BID FOR DEMOLITION AND REMOVAL OF STRUCTURES AT 325 ADAMS STREET The motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to approve and award the bid to Rickert Excavating in the amount of $1,950. Notion carried unanimously. 6. ADJOURNMENT • There being no further business, the meeting adjourned at 4:46 P.M. G1. MINUTES BID OPENING TUESDAY, JULY 7, 1987 Finance Director Kenneth B. Merrill called the bid opening to order at 2:00 P.H. Also present was Administrative Secretary Marilyn Swanson. The reading of Publication Yo. 3710, Advertisement for Bids, Letting lo. 16, Project Mo. 87 -36, was dispensed with. The following bids were opened and read: Rickert Excavating Brownton, MR $38,652.50 Juul Contracting Co. Hutchinson, MR 46,319.50 The bids were referred to the City Engineer for review and a recommendation. The meeting adjourned at 2:05 P.M. I] • 0 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL • TUESDAY, JULY 14, 1987 1. The meeting was called to order by Mayor Ackland at 7:30 P.M. The follow- ing were present: Mayor Paul L. Ackland, Aldermen Mike Carls, John Mlinar, Marlin Torgerson and Pat Mikulecky. Also present: City Administrator Gary D. Plotz, Director of Engineering Eugene Anderson and City Attorney G. Barry Anderson. 2. INVOCATION The invocation was given by the Reverend Gerrit Molenaar, Jr. 3. MINUTES The minutes of the regular meeting of and the minutes of the bid opening of uted. 4. ROUTINE (a) RE 1. • 2. 3. 4. June 23, 1987 were approved as amended June 22, 1987 was approved as distrib- ITEMS ?ORTS OF OFFICERS, BOARDS AND COMMISSIONS BUILDING OFFICIAL'S REPORT - JUNE 1987 PARRS & RECREATION BOARD MINUTES OF JUNE 3, 1987 NURSING HOME BOARD MINUTES OF APRIL 23, 1987 HOSPITAL BOARD MINUTES OF MAY 19, 1987 (b) NON - INTOXICATING MALT LIQUOR LICENSES: 1. HUTCHINSON JAYCEES - TOURNAMENTS JULY 25 -26, 1987 2. MCLEOD COUNTY AGRICULTURE M. - COUNTY FAIR AUGUST 21 -25, 1987 (c) LICENSES FOR ST. ANASTASIA PARISH FALL FESTIVAL ON SEPTEMBER 20, 1987 1. BINGO LICENSE 2. GAMBLING LICENSE 3. NON - INTOXICATING MALT LIQUOR LICENSE The motion was made by Alderman Mlinar to order the report and minutes filed and issue the licenses. Motion seconded by Alderman Torgerson and unanimously carried. 5. PUBLIC HEARING - 8_00 P.R. (a) ASSESSMENT ROLL 10. 234 - LETTING N0, 15 Mayor Ackland called the hearing to order at 8:00 P.M. No one was present to be heard. • Alderman Mlinar moved to close the hearing at 8:01 P.M. Motion sec- onded by Alderman Torgerson and carried unanimously. --N 1 `` CITY COUNCIL MINUTES - JULY 14, 1987 C� The motion was made by Alderman Torgerson, seconded by Alderman Miku- lecky, to approve and adopt Roll No. 234, award the contract for im- provement to Juul Contracting Company in the amount of $89,894.75, and to waive readings and adopt Resolutions No. 8574 and No. 8575. Motion unanimously carried. 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) PRESENTATION BY PRESIDENT ERIC SMITH AND TREASURER GARY HENKE ON UPDATING /REVISING BENEFIT LEVEL OF FIRE RELIEF ASSOCIATION Representatives Eric Smith and Gary Henke presented the actuarial re- port for the Fire Relief Association. They requested Council approval of proposal No. 2, effective with the August 1, 1987 pension distribu- tion, for a pension increase of $1.00 per year of service (to 86.00) and a death benefit increase to $5,000. Following discussion, Alderman Torgerson moved to approve proposal No. 2 as presented. Motion seconded by Alderman Hlinar and carried unanimously. (b) CONSIDERATION OF REQUEST FOR STREET LIGHTS ALONG SCHOOL ROAD NEAR VEST ELEMENTARY SCHOOL • The notion was made by Alderman Mlinar, seconded by Alderman Torgerson, to approve and refer the request to Hutchinson Utilities. Motion unan- imously carried. (c) PETITION TO RE -OPEN HURON STREET AT RAILROAD CROSSING FOR THROUGH TRAFFIC A petition containing 80 signatures was received which requested the City to re -open Huron Street at the railroad crossing for vehicular traffic. Engineer Anderson reported on the background history of why the street was closed by Burlington Northern and what procedure would be necessary to re -open the street. Following discussion, City Attor- ney Anderson was directed to determine whether the railroad or street was in place first. Alderman Nlinar moved to defer to the July 28 meeting. Notion seconded by Alderman Mikulecky and carried unanimously. (d) PRESENTATION BY BOB ELLIOT OF PROPOSED USE FOR REAR OVERHEAD DOOR AT TOW & COUNTRY TIRES LOCATED AT 31 FIRST AVENUE NORTHEAST Mr. Bob Elliot explained the use of the rear overhead door. He also stated he had no intention of blocking the municipal liquor store park- ing lot; however, on occasion it might be necessary to use the lot tem- porarily to change tires on a large truck. F • • CITY COUNCIL MINUTES - JULY 14, 1987 The issue was raised that a curb cut had been made without City author- ization. The City Attorney was directed to look into the use of the lot and the acquisition of the property. The notion was made by Alderman Carls to defer to the July 28 meeting. ]lotion seconded by Alderman Mlinar and unanimously carried. (e) PRESENTATION BY JOHN BERNHAGEN AND DOUG JOST REGARDING ENERGY LOAN FROM REVOLVIIG LOAN FUND FOR ELIOTT'S EATERY Mr. John Bernhagen reviewed the energy loan from the revolving loan fund. He stated Eliott's Eatery had applied for an energy loan in the amount of $3,031 to install a heating and cooling unit. Following discussion, Alderman Mlinar moved to approve the energy loan. Notion seconded by Alderman Torgerson and unanimously carried. (f) PRESENTATION BY CHARLES BAILLY & COMPANY ON 1986 CITY AUDIT REPORT Auditor Larry Jacobson presented a review of the City's 1986 audit re- port. No action was necessary. 7. RESOLUTIONS AND (a) ORDINANCE NO. 4/87 - All ORDINANCE AMENDING ORDINANCE 10. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING NAP Alderman Nikulecky moved to waive second reading and adopt Ordinance No. 758. Notion seconded by Alderman Nlinar and carried unanimously. (b) ORDINANCE 110. 5/87 - AN ORDINANCE AMENDING SECTION 10.05(C), SUED. (d) OF ZONING ORDINANCE NO. 464 CITY OF HUTCHINSON, ENTITLED PORTABLE SIGNS It was moved by Alderman Torgerson, seconded by Alderman Mikulecky, to waive second reading and adopt Ordinance No. 759. Notion unanimously carried. (c) RESOLUTION 110. 8567 - RESOLUTION ACCEPTING $75,000 FROM HUTCHINSON UTILITIES COMMISSION The motion was made by Alderman Nlinar, seconded by Alderman Torgerson, to waive reading and adopt Resolution No. 8567. Notion carried unani- mously. (d) RESOLUTION NO. 8569 - RESOLUTION FOR PURCHASE Alderman Carls moved to waive reading and adopt Resolution No. 8569, • with the deletion of the sun lounge chairs. Notion seconded by Alder- man Torgerson. Alderman Mikulecky moved to amend the motion to also delete the engine overhaul for action on it at the next meeting. No- 3 CITY COUNCIL MINUTES - JULY 14, 1987 C� tion seconded by the Chair. Upon roll call, the amended notion failed three to two, with Aldermen Xikulecky and Mayor Ackland voting aye and Aldermen Carls, Mlinar and Torgerson voting nay. The main motion car- ried four to one, with Alderman Xikulecky voting nay. The notion was made by Alderman Carls to transfer the remaining con- struction fund money into the project in which the City designated the federal revenue monies and from which the City took the federal revenue monies originally, and that would be the police facility. Motion sec- onded by Alderman Torgerson and carried unanimously. (e) RESOLUTION 10. 8571 - DESIGNATION OF ADDITIONAL DEPOSITORIES OF CITY FUNDS FOR 1987 Alderman Torgerson moved to waive reading and adopt Resolution No. 8571. Motion seconded by Alderman Xikulecky. After discussion, Ald- ernan Mlinar amended the notion to defer to the neat meeting. Amended notion seconded by Alderman Torgerson and carried unanimously. Main notion unanimously carried. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF SECOND QUARTER MERIT ADJUSTMENT AND PAY GRADE • CLASSIFICATION CHANGE (DEFERRED JUNE 23, 1987) It was moved by Alderman Carla to approve the merit recommendations for second quarter and pay grade change for Larry %arg. Alderman Torgerson seconded the notion and carried four to one, with Alderman Mikulecky voting nay. (b) CONSIDERATION OF BEVERAGES SERVED AT ANNUAL CITY APPRECIATION PICNIC City Attorney Anderson stated it was his legal opinion that the City had no liability on the issue of serving alcoholic beer at a City picnic. Following discussion, Alderman Torgerson moved to approve serving beverages at the picnic. Motion seconded by Alderman Carls and unanimously carried. 9. NEW, BUSINESS (a) CONSIDERATION OF PLANS AND SPECIFICATIONS FOR HIGH SERVICE BOOSTER PUMP 10. 4 AT WATER TREATMENT PLANT AND ADVERTISE FOR BIDS Following discussion, Alderman Xikulecky moved to approve plans and specifications, to open bids August 6, 1987 at 2:00 P.M., and to waive reading and adopt Resolution No. 8566. Motion seconded by Alderman Torgerson and unanimously carried. (b) CONSIDERATION OF PROPOSED SUPPLEMENTAL AGREEMENT FOR PLAZA HEIGHTS • PROJECT 4 CITY COUNCIL MINUTES - JULY 16, 1987 After discussion, the motion was made by Alderman Mikulecky, seconded by Alderman Carle, to approve and enter into the supplemental agree- ment. Motion unanimously carried. (c) CONSIDERATION OF YORK STUDY AGREEMENT WITH HVTI FOR 1987 -88 SCHOOL YEAR Following discussion, Alderman Carle moved to approve and enter into a work study agreement. Motion seconded by Alderman Mlinar and carried unanimously. (d) CONSIDERATION OF PROHIBITING TRUCK TRAFFIC ON SIXTH AVENUE SOUTHEAST After discussion, it was moved by Alderman Carle, seconded by Alderman Torgerson, to approve and waive reading and adopt Resolution No. 8568. Motion unanimously carried. (e) CONSIDERATION OF SUPPLEMENTAL AGREEMENT TO REPAIR DAMAGED CURB AND PAVEMENT AT NATIONAL GUARD ARMORY Following discussion, Alderman Mlinar moved to approve and enter into supplemental agreement. Motion seconded by Alderman Torgerson and carried unanimously. • (f) CONSIDERATION OF SUPPLEMENTAL AGREEMENT FOR LETTING NO. 5, PROJECT AO. 87 -17 (WEST ELEMENTARY SCHOOL SANITARY SEWER LIFT STATION) After discussion, the motion was made by Alderman Torgerson, seconded by Alderman Mikulecky, to approve and enter into a supplemental agree- ment. Notion unanimously carried. (g) CONSIDERATION OF ESTABLISHING ASSESSMENT HEARING FOR LETTING NO. 16, PROJECT NO. 87 -36, ASSESSMENT ROU 110. 235 Following discussion, Alderman Mikulecky moved to approve assessment roll No. 235, set hearing for August 11, 1987 at 8:00 P.M., and to waive readings and adopt Resolutions No. 8572 and No. 8573. Motion seconded by Alderman Torgerson and carried unanimously. (h) CONSIDERATION OF PHP INSURANCE RENEWAL PHP representatives Jim Breitbach and Sandy Brooks presented a report on the rate increase and proposed changes in the new contract. During discussion, the City Attorney was directed to check into the legality of the City Council placing a cap on the amount of insurance coverage paid by the City without employee vote. 5 Alderman Mikulecky moved to defer to the July 28 meeting. Motion sec- onded by Alderman Torgerson and unanimously carried. RECESS: The City Council adjourned at 9:25 P.M. for a recess. 5 CITY COUNCIL MINUTES - JULY 14, 1987 (i) CONSIDERATION OF PROPOSAL FOR LUND EASEMENT TO FACILITATE HWY. 15 SOUTH PROJECT Engineer Anderson stated there was a need for a bigger sewer line on South Grade Road in the future, which would affect the Lund property. Following discussion, Alderman Torgerson moved to approve and authorize preparation and execution of the Lund easement. Notion seconded by Alderman Mikulecky. After further discussion, Alderman Torgerson moved to amend the motion to defer to the next meeting and direct the City Attorney to attempt to re- negotiate the easement agreement with the Lunds. Amended motion seconded by Alderman Caris and unanimously car- ried. Main notion carried unanimously. (j) CONSIDERATION OF RESCHEDULING JULY 22, 1987 SPECIAL CITY COUNCIL MEETING TO JULY 23, 1987 It was moved by Alderman Mlinar to change the meeting date to July 23, 1987. Alderman Mikulecky seconded the motion and unanimously carried. (k) CONSIDERATION OF SETTING DATE FOR CITY COUNCIL WORKSHOP IN SEPTEMBER City Administrator Plotz suggested a workshop should be held to discuss • the merit system, with a consultant present to address alternatives. Alderman Mlinar moved to set a workshop meeting for September 2, 1987 at 7:00 P.M. Motion seconded by Alderman Torgerson and carried unani- mously. (1) CONSIDERATION OF ANNUAL AGREM11T WITH MI /DOT FOR 1988 TRANSIT OPERATION Following discussion, the notion was made by Alderman Carls, seconded by Alderman Torgerson, to approve and enter into an agreement and to waive reading and adopt Resolution No. 8570. Motion unanimously car- ried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMIIISTRATOR City Administrator Plotz stated the City Attorney had suggested holding a closed meeting on the airport appraisals and parking assessment appeals at the July 23 special City Council meeting. It was reported the Historical Society bad requested the City to waive the temporary construction water cost for the Heritage Center. The mo- tion was made by Alderman Mikulecky to approve waiving the construc- tion water cost until such time as the certificate of occupancy was • completed for the Heritage Center. Motion seconded by Alderman Mlinar and unanimously carried. w CITY COUNCIL MINUTES - JULY 14, 1987 Administrator Plotz informed the Council that the footings for the police facility were poured today. Also, the wastewater treatment plant project was ahead of schedule. (b) COMMUNICATIONS FROM ALDERMAN JOHN XLINAR Alderman Miinar inquired about the status of the contracts for the police station. He was told all but two contracts had been received. The Director of Engineering was asked to look at the curb in front of Greencastle located on the south side of the building and the north side of Century Avenue. Alderman Mlinar commented that he had received a couple of complaints regarding children using the wading pool were required to wear swimming suits. He questioned if there had been a change in policy. (c) COMMUNICATIONS FROM ALDERMAN XARLIN TORGERSON Alderman Torgerson asked the City Engineer to obtain the plans for the Highway 15 project for the next Planning Commission meeting. (d) COMMUNICATIONS FROM ALDERMAN PAT XIKULECKY • Alderman Mikulecky commented on a letter received from the Civil Air Patrol requesting an enclosed hangar at the airport in order to meet regulations. An inquiry was made regarding the Hutchinson Community Development Cor- poration's upcoming retreat and the funding for it. Alderman Xikulecky requested the 1988 budget be prepared closer to the actual costs and eliminate extensive cutting by the Council. An inquiry was made regarding Tax Increment District No. IV. Alderman Mikulecky asked the City Attorney to determine if the City was in com- pliance with the agreement between the City and Jim DeMeyer. (e) COMMUNICATIONS FROM ALDERMAN MIKE CARLS Alderman Carls stated he had talked to Mr. Jon Marshall on Fifth Ave- nue Northwest, a resident south of Maplewood Academy, regarding the water problem in that area. The City Engineer was requested to look into the matter and make a recommendation and estimate the costs to resolve the issue. Alderman Carls inquired why Xadson Avenue was torn up this year. The City Engineer commented there was an infiltration problem. • (f) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING 7 CITY COUNCIL MINUTES - JULY 14, 1987 11 Engineer Anderson stated the sewer line for the new elementary school should be ready for temporary use in a week and a half. The City Engineer canvassed the Council for its opinion on making the Fifth Avenue water and sanitary sewer lines a 1988 project. He stated the present lines were over 50 years old and needed to be replaced. Alderman Carls moved to consider the water main and sanitary sewer line on Main Street South from Fifth Avenue in 1988. Motion seconded by Alderman Mlinar and carried unanimously. (g) COMMUNICATIONS FROM MAYOR PAUL L. AC %LAND Mayor Ackland inquired about an aerobics class being offered by the recreation department. He felt it was getting into private business to offer such a class to adults. 11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The notion was made by Alderman Mikulecky, seconded by Alderman Mlinar, to approve and authorize payment from the appropriate funds. Motion unanimously carried. • 12. ADJOURNMENT There being no further business, the meeting adjourned at 11:30 P.M. • F:3 JUNE CITY OF HUTCHINSON FINANCIAL REPORT - 1987 JUNE REVENUE REPORT - GENERAL FUND JUNE YEAR TO ADOPTED BALANCE PERCENTAGE 10477.48 CURRENT DATE ACTUAL BUDGET REMAINING USED TAXES 123751.81 506086.29 1314700.00 808613.71 0.38 LICENSES 56.00 11370.00 16950.00 5580.00 0.67 PERMITS AND FEES 47393.30 90294.92 66900.00 - 23394.92 1.35 INTER-GOVERNMENT REVENUE 14955.42 36941.42 1087494.00 1050552.58 0.03 CHARGES FOR SERVICES 48818.79 237036.17 508144.00 271107.83 0.47 FINES & FORFEITS 3666.98.. 19227.29 29600.00 10372.71 0.65 MISCELLANEOUS REVENUE 10450.79 67555.47 131800.00 64244.53 0.51 CONTRIBUTIONS FROM OTHER FUNDS 0.00 77500.00 429000.00 351500.00 0.18 REVENUE FOR OTHER AGENCIES - 1742.40 167.75 500.00 332.25 0.34 TOTAL 247350.69 1046179.31 3585086.00 2538908.69 0.29 EXPENSE REPORT GENERAL FUND MAYOR & COUNCIL 7207.40 21371.32 31467.00 10095.68 0.68 CITY ADM. /CITY CLERK 10477.48 65937.94 133954.00 68016.06 0.49 ELECTIONS 0.00 0.00 4850.00 4850.00 0.00 FINANCE 34025.45 106147.24 197268.00 91120.76 0.54 MOTOR VEHICLE 5961.99 36268.93 66037.00 29768.07 0.55 ASSESSING 0.00 0.00 19700.00 19700.00 0.00 LEGAL 2795.81 35966.47 32807..00 - 3159.47 1.10 PLANNING 284.72 10991.53 11375.00 383.47 0.97 CITY HALL 3649.54 16022.56 40063.00 22060.44 0.45 RECREATION BUILDING 7400.96 22888.01 66470.00 43581.99 0.34 POLICE DEPARTMENT 53639.96 403358.15 741043.00 337684.85 0.54 FIRE DEPARTMENT - 22923.61 31680.51 91565.00 59904.49 0.35 COMMUNITY SERVICE OFFICER 3855.81 17385.82 37650.00 20264.18 0.46 PROTECTIVE INSPECTIONS 6046.03 39647.67 81346.00 41698.33 0.49 CIVIL DEFENSE 95.03 95.03 825.00 729.97 0.12 SAFETY COUNCIL 0.00 0.00 150.00 150.00 0.00 FIRE MARSHALL 2972.53 19856.61 41023.00 21166.39 0.48 ENGINEERING 173388.52 94150.52 192643.00 98492.48 0.49 STREETS & ALLEYS 27198.29 147856.74 359103.00 211246.26 0.41 STREET MAINTENANCE A/C 3982.56 28637.94 70700.00 42062.06 0.41 LIBRARY 133265.45 43337.39 64696.00 21358.61 0.67 SENIOR CITIZEN CENTER 6975.79 40460.85 53690.00 13229.15 0.75 PARK /REC. ADMIN. 6422.70 41442.06 87392.00 45949.94 0.47 RECREATION 24106.11 56715.21 128122.00 71406.79 0.44 CIVIC ARENA 5865.00 63017.92 114172.00 51154.68 0.55 PARK DEPARTMENT 36436.65 159007.59 362092.00 203084.41 0.44, CEMETERY 3888.55 21367.26 43790.00 22422.74 0.49 COMMUNITY DEVELOPMENT 251`.02 15542.01 33150.00 17607.99 0.47 DEBT SERVICE 26896.10 41396.10 50396.00 8999.90 O.B2 AIRPORT 5792.73 39013.19 50572.00 11558.81 0.77 TRANSIT 5670.89 369T_•6.7B 121734.00 84797.22 0.30 COMMUNITY ENERGY COUNCIL 2319.11 8058.42 0.00 - 8058.42 UNALLOCATED 9060.44 7777,31.27 255203.00 177671.73 0.30 TOTAL 3313273.01 1743889.04 3585088.00 1841198.96 0.49 JUNE * REVENUE REPORT - LIQUOR FUND CITY OF HUTCHINSON FINANCIAL REPORT - 1987 JUNE ENTERPRISE FUNDS JUNE YEAR TO ADOPTED BALANCE PERCENTAGE CURRENT DATE ACTUAL BUDGET REMAINING USED LIQUOR SALES 31494.37 182893.30 390000.00 WINE SALES 11684.33 60905.62 135000.00 BEER SALES 69979.60 306990.97 635000.00 BEER DEPOSITS - 274.86 - 407.67 0.00 MISC. SALES 4639.77 18955.54 0.00 INTEREST 566.90 2341.88 5200.00 CASH DISCOUNTS - 173.71 - 1506.18 0.00 TOTAL EXPENSE REPORT LIQUOR FUND PERSONEL SERVICES SUPPLIES. REPAIR & MAINTENANCE OTHER SERVICES & CHARGES MISCELLANEOUS CAPITAL OUTLAY TRANSFERS COST OF SALES • OTHER TOTAL REVENUE REPORT - WATER SEWER /FUND 207106.70 0.47 74094.38 0.45 328009.03 0.48 407.67 - 18955.54 1506.18 117916.40 570173.46 1165200.00 595026.54 0.49 11175.93 70312.51 141670.00 71357.49 0.50 293.20 1278.51 4600.00 3521.49 0.27 774.81 8938.06 35640.00 26901.92 0.25 0.00 327.00 9100.00 8773.00 0.04 2536.68 3359.98 42500..00 39140.02 0.00 0.00 0.00 110000.00 1I0000.00 0.00 85265.75 436063.81 877000.00 440936.19 0.50 0.00 0.00 6604.00 6604.00 0.00 100046.37 520279.89 1227514.00 .707234.11 0.42 FEDERAL GRANTS 465494.00 473344.00 0.00 - 473344.00 0.00 WATER SALES 71504.23 253307.26 460000.00 206692.74 0.55 WATER METER SALES 350.00 2200.00 7000.00 4800.00 0.31 REFUSE SERVICES 31041.62 1b7727.19 328000.00 160272.81 0.51 SEWER SERVICES 51555.10 274346.08 615000.00 3406533.92 0.45 EPA SALES 44383.42 234253.20 450000.00 PENALTY CHARGES 1088.43 5569.56 7000.00 1430.44 0.00 INTEREST EARNED 0.00 16759.42 b0000.00 43240.58 0.28 REFUNDS & REIMBURSEMENTS 113.32 1381.32 2000.00 618.68 0.00 OTHER 374.40 1312.74 150.00 - 1162.74 8.75 TOTAL 665904.52 1430200.77 1929150.00 498949.23 0.74 EXPENSE REPORT - WATER SEWER /FUND REFUSE 27521.65 165129.90 325000.00 159870.10+ 0.51 WATER, SEWER 23219.36 139261.03 236778.22 512838.76 684040.00 688483.00 647261.78 175644.24 0.27 0.74 WASTE TREATMENT PLANT CONSTRUCT. 723270.62 1674824.57 TOTAL 913272.66 2589571.45 1897523.00 - 692048.45 1.36 BURNS MANOR MUNICIPAL NURSING HOME Minutes - June - 1987 c • The Board of Directors for Burns Manor Municipal Nursing Home met Thursday June 25, 1987 at 5:30 p.m. in the Annex Day Room. Vice President Gloria Dansereau presiding. Members present: Gloria Dansereau Jim Mills Ancher Nelsen David Jensen Marge Putney Mavis Geier Members absent: Larry Graf John Mlinar MINUTES OF PAST MEETING: A motion was made by Ancher Nelsen and seconded by Marge Putney to approve the minutes. All in favor. Motion carried. ACCOUNTS PAYABLE: A motion was made by Jim Mills and seconded by Marge Putney to approve for payment the attached listing of accounts in the amount of $54, 949.97. All in favor. Motion carried. FINANCIAL REPORT: Financial report was given by David Jensen. A discussion was held concerning the effect of the occupancy rate on the operating gain or loss. Many residents are admitted for short ! • term care and return to independent living. OLD BUSINESS A. Indoor /Outdoor Wandering Security System: United Security System will be installed. B. Cable T.V.: Larry Graf, Russell Daak, and I met with the commanders of the V.F.W. and American Legion and discussed cable T.V. The pros and cons of a "dish" for television re- ception was also discussed. C. Moratorium: Ancher Nelsen read the letter that he received from Sandra Gardebring, State of Minnesota, Department of Human Services, concerning proposed construction plans at Burns Manor with respect to the licensure moratorium law. A discussion followed concerning the Burns Manor Memorial Committee. Letters will be sent to the people that were suggested for the committee in October of 1986. The target date for the initial meeting is late September. • 4 4(4 June Minutes Page 2 NEW BUSINESS A. Air Conditioning: Air conditioning units have been e installed in the halls and are working well. Two additional units are needed to cool the resident dining area. A motion was made by Jim Mills and seconded by Ancher Nelsen to purchase two additional air conditioning units for the resident dining area. All in favor. Motion carried. Cost for the two units is $8,285.60, less wiring. B. Medicare: Medicare retro- active payment for 1985 was $4,117.00. There was none for the year 1984. C. 1987 Rate Summary: The 1987 rate summary has been received from the State of Minnesota. Burns Manor daily rate has been reduced from $1.37 per day to $3.43 per day in all eleven Case Mix Classes. Burns Manor rates are $2.19 per day to $6.48 per day lower than three area nursing homes. Nursing home occupancy rate has declined 90% nationwide. The net income has fallen 23 %. D. LTC Director of Nursing Institute: Kay Gaspar, R.N. and Marilyn Hartwig, R.N., Directors of Nursing Services will • attend the L.T.C. Directors of Nursing Institute at Willmar, July 28 and 29, 1987. E. Revision of Burns Manor Ordinance: The ordinance governing the Nursing Home Board states that only a qualified voter of this community may serve on the nursing home board. Since Burns Manor serves a regional area, should the ordinance be revised regarding non - residents serving on the board? Discussion. The consensus of the board was that Burns Manor is a municipal nursing home and if a bond referendum is needed, only qualified voters and tax payers of the City of Hutchinson should be voting members of a municipal board. A motion was made by Marge Putney and seconded by Ancher Nelsen that Burns Manor ordinance relating to appointments and terms of the nursing home board remain the same as stated in the ordinance. All in favor. Motion carried. June Minutes Page 3 NEW BUSINESS CONTINUED: F. Insurance: Workmans Compensation premiums will in- crease due to the high loss ratio. PHP Employee health insurance premiums will increase to $74.41 from #68.90 for single coverage. Family coverage will increase to $194.29 from $179.90 due to 179% group utilization. Minutes of June 1986 state what Burns Manor will pay toward the coverage. G. Employees: The board has no objection to members of the same family working at Burns Manor nor any employee being under the supervision of a relative. PATIENT SATISFACTION forms were available. There being no further business, Vice President Gloria Dansereau adjourned the meeting. The Burns Manor Board of Directors will meet Thursday, July 23, 1987 at 5:30 p.m. in the Annex Day Room. ,• ATTEST: Gloria Dansereau, Vice President • Respectfully submitted: MaV,is J. ier, Secretary Txee BoaP d • Minutes May 6, 1987 Membexa pxesent: Roy Johnsen, Don SchumacheA, Mark Schnobx.ick The board met bn i.e6ty .then went to L.Lbn.an y Square to xeveiLo the 6iut phase at the L.ibxaAy Square Renovation pxofect. A t 18 crab apple tAeea were in bloom to varying degree6. ket membeu 6ett the 6ix6.t pha6e was very weU excepted by everyone in .town that they had spoken .to. Don SchumacheA expxeued .irate ut by the AAL bxanch at OuA Saviou in painting and tandscap.ing the L.ibxary SquaAe Band Stand. SchnobA.ick witt propose a design and get cos.t6 to him. is Don SchumacheA has spent time in the jZowex bed,6 in L.ibxaAy Square weeding and hoeing. His votunteeAizm is gxeatCy appxec,i.ated. The b.icentenn.ia2 ptanting de6ign was brought up by Mark Schnobtick. Roy Johnsen w,iU be ptuenting the .idea to the Park and Rec. board at .thexe Regutaa meeting. Don SchumacheA asked Schnobn,ick to contact Jelvty Bxown in xegards to planting LibAany Square beds with annua .6. Meeting adjouned at 5:00 p.m. Re6pect6u ty submitted Mark SchnobA.ick • MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, June 16, 1987 • 1. Presentation by Larry Dallam of HNTB (7:00 p.m.) Mr. Fred Hoisington, Pres. of Hoisington Group Inc., opened the presentation by giving his background in the consulting business as being primarily local assistance and Comprehensive planning. He explained that the firm is process oriented and involves the public in planning. Mr. Dallam commented also on some background of the company as well as giving his background as a planner. Discussion followed with questions as to timeline, dealing with the community, implementation of the plan, etc. Approximate fee would be $20,000 - $30,000, depending on the plan. 2. CALL TO ORDER The meeting was called to order by Chairman Thomas Lyke at 7:32 p.m, with the following members present: Bruce Drahos, Spencer Beytien, Roland Ebent, Marlin Torgerson, Larry Romo, Bill Craig and Chairman Lyke. Members Also present: Building Official, Jim Marka and City Administrator, Gary Plotz. • 3. MINUTES Mr. Romo made a motion to approve the minutes of the regular meeting dated Tuesday, May 19, 1987. Seconded by Mr. Beytien the motion carried unanimously. 4. PUBLIC HEARINGS (a) CONSIDERATION OF AMMENDMENT OF PORTABLE SIGN ORDINANCE Chairman Lyke opened the hearing at 7:33 p.m. with the reading of publication #3702 as published in the Hutchinson Leader on Thursday, June 4, 1987. The request is for considering an ammendment to Zoning Ordinance #464, Section 10.05, Sec. C, Subsection (d) PORTABLE SIGNS. Mr. Romo made a motion to close the hearing. Seconded by Mr. Torgerson the hearing closed at 7:35 p.m. Mr. Romo made a motion to recommend approval to the City Council. Seconded by Mr. Drahos the motion carried unanimously. (b) CONSIDERATION OF REZONING FROM R -5 TO R -2 IN FIFTH ADDITION TO LAKEWOOD TERRACE SUBMITTED BY STAFF Chairman Lyke opened the hearing at 7.35 p.m. with the reading of publication #3703 as published in the Hutchinson Leader on PLANNING COMMISSION MINUTES 6/16/87 Thursday, June 4, 1987. The request is by city staff for • considering to rezone property located on 1545 and 1555 Sibley Ave. from R -5 (Mobile Home Park) to R -2 (Multiple family residence) for the purpose of platting the property multiple family residence. Mr. Torgerson moved to close the hearing, seconded by Mr. Ebent the hearing closed at 7:40 p.m. Mr. Torgerson made a motion to recommend approval to City Council with the recommendation of staff to continue McDonald's Dr. through Sibley Ave. thus making that street McDonald's Dr. Seconded by Mr. Drahos the motion carried unanimously. (c) CONSIDERATION OF VARIANCE SUBMITTED BY WILLIAM BACKEN OF FARM AND HOME DISTRIBUTING Chairman Lyke opened the hearing at 7:40 p.m. with the reading of publication #3704 as published in the Hutchinson Leader on Thursday, June 4, 1987. The request is for the purpose oT consiTering a variance to allow the owner of Farm and Home to reduce the setback of 50' to 20' from an R (residential) zone to construct a 40' x 90' addition to be used as a warehouse on the west side of the present building located at Hwy 15 South. Discussion followed with favorable comments by commission members. Mr. Backen commented on the construction and his talking with • neighbors about the project. Mr. Torgerson moved to close the hearing, seconded by Mr. Beytien the hearing closed at 7:45 p.m. Mr. Ebent made a motion to recommend approval to City Council. Seconded by Mr. Romo the motion carried unanimously. (d) CONSIDERATION OF CONDITINAL USE PERMIT REQUESTED BY ANDREW ROSS Chairman tyke opened the hearing at 7:45 p.m, with the reading of publication #3705 as published in the Hutchinson Leader on Thursday June 4, 1987. The request is for the purpose of coffering a conditional use permit to allow the owner to move and install a 24' x 28' garage on property located on 645 So. Franklin St. Some discussion followed as to the curb slope. Mr. Ross explained that there would be a fill for slope. Mr. Torgerson moved to close the hearing, seconded by Mr. Craig the hearing closed at 7:47 p.m. Mr. Romo made a motion to recommend approval to City Council. Seconded by Mr. Torgerson the motion carried unanimously. 5. OLD BUSINESS NONE 2 • PLANNING COMMISSION - MINUTES 6/16/87 6. NEW BUSINESS (a) CONSIDERATION OF FINAL PLAT OF FIFTH ADDITION TO LAKEWOOD TERRACE SUBMITTED BY LORETTA MCDONALD AND STREET NAME CHANGE There was discussion concerning the use of proper names for streets. Building Official Marka was instructed to make suggestions to property developers, in the future, on names that could be used. Mr. Romo made a motion to recommend approval of the final plat to City Council provided that suggestions for street names be made by staff. Seconded by Mr. Torgerson the motion carried unanimously. (b) CONSIDERATION OF LOT SPLIT OF LOT 5 BLOCK 1 AND LOT 6 BLOCK 1 ROLLING OAKS 5TH ADDITION REQUESTED BY JOHN MILLER Building Official Marka explained the reason Mr. Miller has for the lot split. Mr. Torgerson made a motion to recommend approval of the lot split to City Council. The motion was seconded by Mr. Beytien. Discussion followed as to the legal de-scription of the properties involved. City Administrator Plotz commented on the split and requirements that are needed to be met. The motion carried unanimously. (c) CONSIDERATION OF REVISED SKETCH PLAN SUBMITTED BY ROGER SIEMSEN (Two mile radius) Mr. Torgerson made a motion to recommend to City Council and the Acoma Town Board no objection to the sketch plan. Seconded by Mr. Romo the motion carried unanimously. (d) DISCUSSION OF AMBASSADOR SIGNS Building Official Marka explained the request by the Ambassadors to put up a 10' by 14' "WELCOME TO HUTCHINSON" sign in Girl Scout Park and another identical sign at the corner of Bluff St. and 4th Ave. N. E. Discussion followed as to the size of the signs. The matter will be addressed by the Park and Recreation Board. (e) PRESENTATION BY CONSULTING FIRMS ON COMPREHENSIVE PLAN 1) Mr. Dean Doyscher, Pres. of Professional Planners, commented on the firm's traditional response to comprehensive planning. He explained • his background and experiance with orderly annexation in similar cities as Hutchinson. 3 MINUTES - HUTCHNISON PLANNING COMMISSION 6/16/87 He commented on the background of the firm siting many of the areas • of planning that his firm has done. Discussion followed as to implementation of the plan. Approximate cost would be $14,000 not including the Water & Sewer element or Parks and Recreation. 2) Mr. David Licht, Pres. of Northwest Associated Consultants, explained the background of his firm commenting on their informal atmosphere in working with the community involved. Mr. Licht, gave background on the service of the firm and the consultants available to work in Hutchinson. Again there was discussion and comment by the planning commission members as to timeline, implementation, etc. Mr. Licht gave four options for fee schedules ranging from $7500 - $22,500. After the presentations City Administrator Plotz stated that there would be two other firms making presentations at the July meeting. Discussion followed as to the next steps to be taken in presenting the project to the City Council. The consensus was to select the top two firms after interviews and have their representatives give • another presentation to the Council. 7. ADJOURNMENT There being no futher business the meeting was adjourned at 9:40 p.m. • 4 El ks (County Fair -pull tabs) for 8/23/87 City of Hutchinson • FEE: $25.00 APPLICATION FOR GAMBLING DEVICES LICENSE Approved b Building i» Fire Application shall be submitted at Police least _ days prior to the Gambling occasion AND I. '^� r i ' <I,/ � ( Name of Authorized Officer of Name of Designated Gambling Organization Manager Hereby submit in duplicate this application for a license to conduct the game of bingo in accordance with the provisions of the City of Hutchinson Ordinance NO. 655 and Minnesota Statutes Chapter 349 for the license year ending Si atures: uthorized er of Or nizatior, Designated Gambling Manager of organization y- b(J) A. The following is to be completed by the duly authorized officer of the organization: • 1. True Name: QCkZ_rcGfFT n AeLi e �Jtz , W, (last) (first) (middle) 2. Residence Address: qZ'f f Sie''Y�r� �u�cy7N5o� MAJ, ,1,53$L ( tre t) (city) (state) (zip) 3. Date of Birth: �z SS 4, Place of Birth P,6,5_ b9i4 6r-'o.bAot (mo /day /year) (city /state) 5. Have you ever been convi ted of any crime other than a traffic offense? Yes No If Yes, explain B. The following is to be completed b the designated gambling manager of organization: 1. _ True Name: c (last) / (fir t) (middle) 2. Residence Address: Z �(�.��' S� (street)'"/ (cit�tate� zip) 3. Date of Birth: '7 C/ // 1 4• Place of Birth (mo /day /year) (cit /st e) y- b(J) 5. Have you ever been convicted of ny crime other than a traffic offense? Yes No If yes, explain i6. How long have you been a member of the organization? T7. Attach a copy of the official resolution or official action , designating you gambling manager. C. Game Information: 1. Place where gambling devices will be used Ale &R Oun►bS 2. Date or dates gambling devices will be used "-(kC 4 AuPkO421 997 (date and /or day(s) 3. Hours of the day gambling devices will be used: of week) From A.M. To A.M. P.M. P.M. 4. Maximum number of players 5. Will prizes be paid in money or merchandise ?N y 6. Will refreshments be served during'the time the gambling devices will be used? Yes No If'so, will a charge be made for such refreshments? Yes NO D. Organization Information: 1. Address where regular meetings are held /IlG ~5,'i 4�V • 2. Day and time of meetings /S " ",sl At ,t fL�, 3. Is the applicant organization organized under the laws of the State of Minnesota? Yes No 4. — How long has the organization been in existence? 4a. How many members in the organization? 5. What -is the purpose of the organization? =/? /- -E/1 L 6. Officers of the Organization: Name Address Title 7. Give names of officers or any other persons paid for services` to the organization: Name Address Title t�� 0 D. Organization Information: (Continued) . 8. In whose custody will organization records be kept? Name rhAd/c,� �/ Address :��,•,tl;,,^ah,1e S' /- � 9. If the organization carries sufficient insurance to compensate the players in the event any injury is sustained by players while gambling devices are used, or while on the licensed .premises, please state the MCr U,4L F /Re Name of Insurer t, r,.L,awo i�rSi�/ra.ri p and Policy No. r,,4 10. 10. Have you (Manager & Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices? v� r 11. Attach a list of all active members of the organization. RU/� /L�E�Le �10�� 3ee�Qf -!i'y • lipov /1'�� � °_� E. The following information is provided concerning a fidelity bond given by the gambling manager in favor of the organization. 1. Name of bonding company 2. Address of bonding company 3. Amount and duration of bond • !,. Application is hereby made for waiver of the bonding requirements. Yes / No I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 655 relating to gamblimg, and I will familiarize myself with the contents thereof. Signature or authorized orricer or organization Date: Subscribed and sworn to before me a notary public on this day of 19 • Signature of Notary Public Commission expires on Subscribed and sworn to before me a notary public on this day of . 19 Signature of Notary Public Commission expires on Social Security Number: MN Business ID Number: '-- O 9223 1 % e • — nypuuupp Apr uRpec'o eeu {Rartuce m He pRI. {l naDler jhL' Lave ,I 1951.1 .11iller -Davie Co.. Mi.o mlu estate ofiinrtegota, .. City a Hutchinson Of County of ......... ... M._. . cLeod . ___._._. ..__._..._._..., Jipplication No . ... ..................._... ... Application for License to Sell Cigarettes at Retail The undersigned resident..... of the... __City Of Hutchinson in the county of McLeod State of Minnesota, HEREBY Af.4KE ..4PPLIC.1- TIOX FOE LICENSE to be issued to f ° A.. °� �$._.,... U�_e: �bk�u,' how J rqr , l to sell cigarettes and cigarette papers and wrappers at retail at...A4.�> in the .._ City.. ,,,_.__._.__.......of........... ut.c h. i, n. s. Q, n.... ...........................in said county and state for the term of 5 months 1st day o August ........_..... ._ .._ _ ..... __..._, beginneng with the..... y f _ ._... 19 87 subject to the laws of the State of Minnesota and the ordinances and regulations of said city ................................. of_.... _....HUt.thlns............. ...__.........._..pertaining thereto, and herewith deposit 5.00 __ _ _ _... ....___.in payment of the fee therefor. c Dated ..._... .... July 13.. 87... N. — ..... ......................._... _...... 19...... ......... C_L'( ) (612) 587 -5151 f1UTlN' CITY OF HUTCHINSON 317 WASHINGTON AVENUE WEST HUTCHINSON, MINN 55350 July 22, 1987 M E M O R A N D U M TO: MAYOR AND CITY COUNCIL FROM: HAZEL SITZ, PERSONNEL COORDINATOR RE: PERSONNEL STUDY The City Council requested at the July 14 meeting that they be provided some alternatives for a September 2 workshop to study the issue of merit pay. Option 1. LABOR RELATIONS CONSULTANTS, St. Paul, Cy Smythe, Director. Affiliated with League of Cities. Information from Karen Olsen, an associate with the firm. Considerable experience in collective bargaining and non -union pay plans. Would charge $70 /hour consulting fee. Suggests: 1. Council express their specific concerns in a letter to the firm. 2. Consultant would review aspects of our pay plan. Perhaps much of it could be done by phone or mail. • 3• Recommendation could be made in writing, or if a workshop is desired, this could be scheduled. Not available September 2. Option 2. MCGLADREY, HENDRICKSON 8 PULLEN (Paul Annett or Bob Burfind), Minneapolis. CPA firm and hospital auditor also specializing in personnel services, one of two consultants being considered by Hutchinson Community Hospital for their personnel study. Could provide a general study or one dealing with the specifics of our personnel system. Their proposal and fees attached. Would be available for September 2 workshop. Option 3• JIM LEE, Compensation Manager for State of MN Dept. of Employee Relations - their technical expert. If we send him a copy of our current pay plan with explanation of how we use it, he would reply in 2 to 3 weeks with some options on how individuals would move through the ranges - varying from pure merit system to entirely automatic plan. No charge for this service. Option 4. ROBERT FJERSTAD, Human Relations Consultants, Minneapolis. Worked with the city on two past occasions on our pay plans. His perspective is outlined in his letter (attached). He would charge $400 for a half day (evening) workshop. His stated available dates did not include September 2. • Option 5. IN HOUSE WORKSHOP by Personnel Coordinator. Would discuss an automatic system similar to that used presently by our police patrol officers. Several variations on that plan could be presented. Could be done September 2. / • f 9 MCGLADREY Hendrickson & Pullen [nsernEtiondly CERTIFl EO PVSLIC ACCOUNTANTS DUNWOODY ROBSON MOGLADREY a PULLEN July 23, 1987 Ms. Hazel Sitz City of Hutchinson City Hall 37 Washington Ave. W. Hutchinson, MN 55350 Dear Hazel, I enjoyed speaking with you today concerning Hutchinson's need for consulting services in the area of compensation. I am very eager to work with you on the project and would propose the following structure: Objective To investigate current compensation issues at Hutchinson, develop alternative approaches to pay issues and educate members of the City Council • on compensation theory. Project Process Activity Date 1. Meet with Hazel Sitz and members of the Council to define issues. August 3 -7 2. Meet with Hazel Sitz, members of the Council Optional 7. Additional follow -up work could include performance appraisal systems, job description analysis, teambuilding and communication • seminars and others, as needs are identified. 1300. Wdmest gaza East. Roo. '672;332-4300 J /fin/ and City employees to assess current situation. August 10 -14 3. Develop seminar material and structure. August 17 -21 4. Review seminar material with Hazel Sitz. August 24 -28 5. Finalize seminar content. August 24 -28 6. Compensation seminar with Hazel Sitz and members of the Council. September 2 Optional 7. Additional follow -up work could include performance appraisal systems, job description analysis, teambuilding and communication • seminars and others, as needs are identified. 1300. Wdmest gaza East. Roo. '672;332-4300 J /fin/ Ms. Hazel Sitz City of Hutchinson July 23, 1987 Page Two Consultants The project would be led by Bob Burfeind, with major involvement by Shawn Featherstone, a compensation specialist. Costs 1. Preparatory meetings, issue identification, and alternative development $2,000 2. Seminar development and review $1,000 3. Seminar costs $1,000 4. Cost for optional work will be determined. We also can bill on a flat hourly fee basis. For Shawn and I, this fee is $80/hour. However, I believe it will be better for you to select the maximum fee structure presented above. • Hazel, I am looking forward to working with you on this project. If you have any questions about this proposal, please do not hesitate to call. • very truly yours, KcGLADREY HENDRICKSON 6 PULLEN Bob Burfeind, Senior Consultant (012) 5875151 HUTCH /NSO / 37 WASHINGTON AVENUE WEST � HUTCHINSON, MINN. 55350 July 10, 1987 MEMORANDUM T0: Guff FROM: HAZEL QQ" RE: PERP,CNNEL WOF4(SF OP I have talked to Bob Fjerstad about the passibility of a workshop in Septanber. concerning our pay plan/h=it system. At this time, there are several possible open dates for him. I told him it would possibly be an evening workshop. He would charge $400 fo alf day (evwdngg or a full day. Open dates at thi time are: Septed3er 9, 10 16 or 28) 14, 15, 17 21, 22, 23, 24 29 CITY Of Prior to scheduling a w , it is his wish that the mil wok: review his letter of /3 1 1 'l v Q � P • u 11 Human Relations Consultants 3409 Kilmer Lane North, Minneapolis Minnesota 55441 Phone: (611) 546 -3870 Roben L F/ennd rnaido. 3 June 1987 Hazel Sitts, Personnel Coordinator City of Hutchinson 37 Washington Ave W. Hutchinson, Mn 55350 Dear Ms. Sitts: In response to our telephone conversation, this is to advise that I would be willing to conduct a workshop on related compensation matters. I can appreciate the concern of some Council members with the concept of merit pay. Often times this is viewed as "extra pay" - and therefore an extra cost. Ofcourse, this was not the • intent of the system. We anticipated that a total sum of money would be allocated and a portion of the money would be for "across- the - board" increases and a portion would be "merit" to recognize and encourge extra performance. We really feel there is a trend toward some kind of pay- for - performance in government. As a cost saving feature we had placed the merit increase on dates after the across- the -board increase. For example a $50 merit increase given on January first would have a calendar year cost of $600 ($50 times 12 months). A $50 merit increase given on July first would have a calendar year cost of $30'0 ($50 times 6 months). I am enclosing a copy of a letter you sent me which you reCgived from Nina Rothchild, Commissioner of the Minnesota Department of Employee Relations in which she stated in reference to the Minnesota Comparable Worth law that the Hutchinson plan "is perhaps the best example of compliance with both the letter and the spirit of the law." I am concerned that if merit pay is removed from your plan you will no longer be in compliance with the Minnesota Comparable Worth Act. Using your present system, about the only way I can . see you remaining in compliance with the law is to give every employee automatic increases until they reach the maximum of the range. That, of ofcourse, would be very costly. You also have the option of designing an entirely new pay plan and opening up that whole can of worms again. �I hope your Council will�neider the points in this letter before they 0 P —_ abandon what is generally regarded as a verb good_syatem. Thank you. fRbbert L�stad RLF /ls encl. • 9 Form No. 235— AOdtrat,un Inr Iteull lirenx "- 5r11 Nominw intina Malt ]�.. "ON" 1W tees. (Rev 51391 RETAIL "ON SALE" $25,00 Miller N,i. Cn.. D *tate of �` ulle0ta, McLeod city Hutchinson COUXTY OF .. ........... .. ................ ............ .- ..................... ............................................... -... ......... OF ........................... ......: .......... I ...... .... ......... . City Counci 1 ......................... of..... To the .... ................. .. .............................of the...... City Hhi n.... ........... ................................ ............................... ..........................State of Minnesota: John Brummond of Spanky's . .. . . . .. ....... . .. ... . .. . .... . . .. . . . . .. . .. . . . . . . . . . . . . . . .. . . . . . ............ . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . .. . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . ........... ... . . hereby appl .......... for a license for the terns, of ...................... ug ... 3. y................................................ ...............................' 2nd .... ........... fromthe ... ............... . Id ... ... . .... ...................................... da o Au. gust .......................... . ............................... 19..87.... to eelI At Retail Only, Non - Intoxicating Malt Liquors, as the same are defined. by law, for consumption "0:1e" those certain premises in the......................... ............. . ..... .... ..........._....... ........ ......_.....,.. ...... .......of ............ Hutchinson........................................... ............................... describedas follows. to-writ: . ..... .. ............................. ........ .. ................................................................................................................................ Spanky's parking lot Hwy 7 West "Show and Shine "car show at which place said applicant ..... operate ...... the business of ...................................................................................... ............................... ............:.................. ........................................................................... ............................................................................................................................................ ..... and to that end represent..._ and state ...... as follows: Tlwt said applicant .............. ..... ...................................... eitiaen_.._. of the United States; of good moral eharaater and repu.te; and ha_ _..._..attained the age of 21 years; that ............................. _............... ..... ...... proprietor ........ of the establishment for :chick the license will be issued if this application is dranted. That no manufacturer of such non intoxicating malt liquors has any owmrship, in whole or in part, in said business of said applicant..... or any interest therein; That said applicant ..make this application pursuant and subject to all the laws of the State of Minnesota and the ordinances and regulations of said.................. .......................................................................................... ..... ...... applicable thereto, which are hereby made a part hereof, and hereby agree...... to obseree and obey t11e same; .......... _ ............ ......... .- .......... ...... ............. ................................................................................... _ ........... . Mere mute otter a .lremmts, It mar. of local re"atloms) Recommend approval with restrictions and requirements as in past. Beer to be sold in cups only. Drivers license I.D. to be required for purchase. Be not to be consumed off enclosed area. 4�iv Each applicant further states that ate is not now the holder of, nor has _he made application for, nor does ale intend to make application for a Federal Retail Dealer's Special tax stamp for the sale of intoxicating liquor. Dated__ .............. Jule ...._28....._........._....., 19..._87.. _IWAUW4�t ............. ........... P. O. Address ... __. _......_.... .. Applicant..... _u r (612) 587 -5151 y� CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON. MINN 55350 JULY 22, 1983 TO: MAYOR & CITY COUNCIL ------------------------------- ------------- ------------ -- ---- FROM: KEN MERRILL, FINANCE DIRECTOR ------------------------------- --------- --- ------- ------ -- ---- SUBJECT: INVESTMENT RESOLUTION I have received the investment policy which was adopted in 1985, of the Hutchinson Community Hospital. It allows the investment with the local institution if their rate is within .005 percent of an out -of -town institution unless the dollar difference is significant. By allowing the additonal institutions on the resolution the only change is the possible ability to invest at a higher rate of return for the city funds. The local institutions would still be contacted first and would be given every opportunity to bid on the funds. With the large amounts of dollars we will be dealing with, for relativity short periods of time, problems may araise for local institutions which must pledge additional security to be able to obtain the funds. They may not want to, or be able to add additional security The resolution currently in place does allow the city to invest with Minneapolis and St. Paul institutions. Again the benefit falls to the City of Hutchinson funds and the taxpayers of the community.. 0 7 -Q RBSMOTIOt 10. 8571 MIGMATIIK (W ADDITIMAL DBPOBIT02128 OF CITY FUIDS FOB 1987 BE IT IiESOLYBD BY THE CITY COMIL OF THE CITY OF BUTCHIM9 RIMMSDTA THAT the following noted institutions, which are authorized to act as depositories in Nauseate, be and they hereby are designated depositories of the Public Funds of the City of Hutchinson in the County of McLeod, State of Iinne- sota, by the City Council of said City, for July 14, 1987 until Decatber 31, 1984: FIRST HAIM ST. PAUL AIOIRICAS IATIOTAL Bit[ OF ST. PAUL UTIOItAL CITY BAN OF `11111AFOLIS FIDELITY BA)FK AD TRUST CCNFAVT IARQUBTTE NATIONAL BATH OF 111IMPMIS IBRRILL LTVCH, DAII BOSVORTH, INC, PIPER JAFFRAY A HOPIiOOD, INC. upon tests and conditions following, to -wit: THAT this designation is subject to the right of said City of Hutchinson, Itinnesota, to modify, vacate, or revoke the some according to lax, and also subject to any depository agreenent executed pursuant to Iinnesota Statutes,' Section 118.01 and Section 475.66, and BE IT FURTHER RESOi.YBD THAT the City Clark of the City of Hutchinson is hereby authorized and directed to deposit in said institutions in special funds to be known as "City of Hutchinson" all Conies that my come into his hands. BE IT FURTHER RBSOLYBD: THAT a copy of this resolution be filed with the City Clerk and each of the institutions so designated. Adopted by the City Council this 14th day of July, 1987. ATTEST: Gary D. P1otz City Clerk Paul L. Ackland Iayor 0 i 0 _a .' RESOLUTION N0. 8576 RESOLUTION AUTHORIZING RELEASE OF SECURITIES TO CITIZENS BANK & TRUST CO. OF HUTCHINSON, MINNESOTA WHEREAS, Citizens Bank & Trust Co. of Hutchinson, a duly designated depository of the City, has requested the release of the following securities: PLEDGE NO. DESCRIPTION MATURITY AMOUNT 9518 Federal Natl. Mortgage Assn. 08 -10-87 $500,000.00 which have heretofore been pledged.as collateral security for the account of the City with such depository. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the City Treasurer is hereby authorized to release and return to • said depository the securities requested. Adopted by the City Council this 28th day of July, 1987. ATTEST: Gary D. Plotz City Clerk 0 Paul L. Ackland Mayor 7---- 0 U 8t. TRUST CO. NK Norwest Bank Minneapolis 8th Street 6 Marquette Ave. Minneapolis, Minnesota 55479 ATTENTION: PLEDGED SECURITY DEPARTMENT — Vonnie Stork Dear Vonnie, You are hereby authorized and directed to pledge the following securities as collateral security to the deposits of City of Hutchinson as of July 29, 1987 PLEDGED SECURITY RATE MATURITY AMOUNT Federal Farm Credit Bank Federal Farm Credit Bank • Federal Home Loan Bank Federal Farm Credit Bank Federal Farm Credit Bank Burnsville, MN - G.O. Moorhead, MN Mesa- Maricopa Co., AZ Rapid City, SD - S/D 54 -54 Arlington, MN - G.O. Cambridge, MN New Hope, M - G.O. L J TOTALS 11.15 11.35 7.75 12.50 10.60 8.10 5.20 12.00 9.50 8.50 8.50 9.75 01 -22 -90 04 -20 -90 06 -25 -90 09 -04 -90 10 -22 -90 03 -01 -90 01 -01 -91 07 -01 -91 09 -15 -91 01 -01 -95 03 -01 -95 02 -01 -96 500,000.00 500,000.00 500,000.00 500,000.00 500,000.00 100,000.00 50,000.00 100,000.00 50,000.00 50,000.00 50,000.00 100,000.00 3,000,000.00 Sincerely, Sr. Vice Pr sident and Cashier OFFICES: 102 MAIN ST. SO. • HIGHWAY 15 SO. • HUTCHINSON, MINNESOTA 66350 • PHONE: 612/587 -2233 q-k 0 .• • RELEASE OjF PLEDGED §9-C RITIES First National Bank of Minneapolis First Bank Place Minneapolis, Minnesota 55480 ATTENTION: SAFEKEEPING DEPARTMENT Gentlemen: You are hereby authorized and directed to cancel and release to Citizens Bank 6 Trust Co., Hutchinson, Minn. all the pledged securities described in "Exhibit A" and /or "Receipt for Substituted Collateral" pledged by Citizens Bank 6 Trust Co., Hutchinson, Minn. as collateral security to our deposits in that bank under the following Pledge Agreement Numbers: PLEDGE NUMBER TOTAL AMOUNT 9518 1,300,000.00 0644 1,000,000.00 0813 1,000,000.00 TOTAL 3,300,000.00 DATE: July 29, 1987 Yours Very Truly, CITY OF HUTCHINSON BY: Treasurer or Board Member Authorized Representative 7,-e- RESOLUTION N0. 8577 CITY OF HUTCHINSON RESOLUTION FOR PDRCHASE • The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR 102 Water Meters 5,503.03 Replacement 6 Resale Water Yes Water Products Co. The following items were authorized due to an emergency need: ITEM COST PURPOSE DEPT. BUDGET I Date Approved: July 28, 1987 Motion made by: Seconded by: VENDOR Resolution submitted for Council action by: 7 -�, (012) M7.6151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: July 24, 1987 TO: VMayor and City Council FROM: Director of Engineering RE: Railroad Grossing at Huron Street pursuant to instructions of the Council, this department attempted to determine whether the railroad was inplace prior to the public right -of -way at the intersection of Huron Street and the railroad tracks. The crossing had been open to vehicular traffic prior to about three or four years ago, at which time the crossing was removed and barricaded. A petition has been presented for reopening the crossing to vehicular traffic, and is attached. No conclusive evidence could be found in City or County records, except that the plat of the South Half of the City of Hutchinson shows the vailway p existence:,, • so it is assumed that the railroad was inplace before a dedicated public street right -of -way. I talked to Mr. .ferry Ross of Dakota Rail and reached a verbal agreement that, if the crossing is reopened, the cost of railroad related work will be borne by Dakota Rail, provided the City surfaces the crossing and approaches. Such has generally been past policy when maintenance is performed on crossings. As for whether the crossing should be reopened, the following should be noted: 1. The approach roadways north and south of the crossing are narrow, particularly south of the crossing where the width is only about 16 feet, so improvements to the roadways, namely widening, would be needed if the crossing is reopened. 2. The streets in the area are mainly temporary bituminous except the Huron St. north of the crossing has a gravel surface. Improvement to that portion of Huron St. may be needed to mitigate dust problems if the crossing is reopened. 3. The crossing under consideration is not an important part of the transportation plan for the area. Railroad crossings exist one block northwest and one block southeast of the proposed crossing, which adequately serves the traffic generated by the residential area south of the railroad tracks. Also, Huron St. dead ends at the fairgrounds on the south and essentially ends at Second Avenue on the north and therefore, does not provide for through traffic. • 4. Safety is a continuous and very important concern at railroad crossings. Limiting the number of crossings when possible, results in improved safety for the transportation system. It is my recommendation that the crossing remain closed. A resolution ordering opening of the crossing is attached for your consideration. EA /pv� �' Y••I A WIT • a - • , w • r • t 3 , V�,, S 3 � .. t�rt.,at iw.r i f • w e s r • i • • • • • is ► • • • KA*t Its -- #* I Ffr••nr t�•ipt ,.__ 1 _ • f Ame. • ----- ; . r 1 M r 1 N , • i i N i r i • M N 1 "' '- • • _ Vol • • • • , L a l P.itj ,. • � 11 .} ij � ;,, � � • �., �, "'� �t�T1T1� Ct'esat►�9 i • RESOLUTION ORDERING "IN OF RAILROAD CROSSING TO VEHICULAR TRAFFIC WHEREAS, a petition has been presented requesting that the railroad crossing on Huron Street be opened to through vehicular traffic, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUPCHINSON, MINNESOTA: 1. That Huron Street be opened to through vehicular traffic at the railroad crossing adjacent to Third Avenue Southeast. 2. That the Director of Engineering is authorized to request of Dakota Rail Inc., the performance of work necessary for the opening of said crossing. 3. That the Director of Engineering is authorized to e"loy the Public Works Department for the performance of work necessary for the opening of said crossing. Adopted by the Council this 14th day of July, 1987, 0 Mayor City Administrator 0 ;t. �DAVID B. ARNOLD CRARLES R. CARMICHAEL MICHAEL R. "RANCH "BY D. M4D0WZLL FAYE KNOWLES STEVEN A. ANDERSON O. BARRY ANDERSON DANIEL J. BERENS STEVEN S. HOOF LAURA E. FRETLAND - CHART EE L NAIL, JR.. DAVID A. BRUEOOEMAHN JOSEPH M. PAIEMENT July 27, 1987 ARwoLD & MCDOWELL ATToawEZs A.T Lew 101 PARK PLACE - HuTcHwsoN. MINNEBoTA 55350 (618) 587 -7575 Mr. Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 RESIDENT ATTORNEY O. BARRY ANDERSON Re: Increase in Cost of Insurance Plan to Employees of the City of Hutchinson Our File No. 3188 -87 -0001 ' Dear Mr. Plotz; 5661 CEDAR LEE ROAD MINNZAPOLl6. MINNESOTA 66+16 (618) 645 -9000 MN TOLL FREE 600 -346 -4646 Sol SOUTH FOURTH STREET PRINCETON. MINNESOTA 66071 (618)066.8814 714 TENTH. STREET EAST OLENCOE. MINNESOTA 55306 (618)664 -Slat At the request of the City Council, our office has examined the issue of whether or not the City of Hutchinson may cap its con- tribution to the group insurance plan maintained by the City of Hutchinson or may require employees to make a contribution in an effort to encourage less utilization of medical services. In order to answer this inquiry, the provisions of Minnesota Statutes Section 471.616, Subd. 1 must be examined. That statute sets out the bidding requirement for any municipal`.group insurance plan and goes on t& require "the aggregate value of benefits provided by a contract entered into... shall not be less than those provided by the pre - existing contract unless a majority of the employees covered under the group insurance plan and voting on the question agree to a reduction in the benefits (if the employees are not members of a union)." This statute has not been construed either by Minnesota courts or by the Minnesota Attorney General. As a consequence, this opinion is based upon the language of the statute and an analogy.to non- related provisions. As an initial overview, it would not appear.to make sense to construe • the statute to prevent a municipality or governmental organization from passing through all or part of a premium increase to the municipality's employees. There are several reasons for reaching this conclusion. First, the term "benefits" has a fairly well- defined U —LA, . x 0 Mr. Gary D. Plots July 27, 1987 Page #2 meaning in the insurance field and presumably is not synonymous with premiums. Second, and more importantly, if the statute were construed as prohibiting the pass through of a premium increase, the provisions for employee approval of benefit reductions would seem to be pointless. It is difficult to see under the facts described why employees would ever approve a benefit reduction if benefit and premium are synonymous terms. Looked at from the employee prospective, however, his or her 'benefit" is the amount of money that the employee is not required to spend to achieve medical care. If a co- payment is reg red, from the employee's prospective, that employee has now received less benefit than he or she had before the required co-payment is made. in other words, the employee who previously had 1008 coverage, now has something less than 1008 coverage. Significantly, the statute recites that the aggregate value of benefits shall not be less than those provided by the pre- existTnq contract so that an agrument on behalf of the City would.be that the municipality is contributing precisely what it contributed in last year's plan, (in other words, the "value" has not been reduced,) and the employee is now merely being required to share in the cost of the premium increase. Another, equally sensible interpretation of the statute is that the phrase "value of benefit" refers to the types of services covered by the plan and so long as the services available are not reduced, regardless of cost, the municipality would be in compliance with this statute. Weighed against these various arguments in favor of the municipality insofar as construction of Minnesota Statute Section 471.616 is concerned is the basic principal that the Court is likely to construe the terms of the statute in a light most favorable to the employee. On balance, after weighing all of the factors described abover it is our conclusion that a municipality can limit its contribution to a group insurance plan to the amount paid in premiums in the previous year and to the extent that a co- payment or additional employee contribution does not reduce the City's obligation below the level paid in the previous year, such a co- payment requirement would appear to be permissible. There are no decided cases to aid in interpreting this statute nor are there any Attorney General opinions to which we would ordinarily look for guidance and thus, our opinion is based solely on the terms given in Minnesota Statute Section 471.616 and our attempt to reasonably construe the meaning of those terms. Mr. Gary D. Plotz July 27, 1987 Page #3 I hope this analysis has been of some assistance to you. if you have further questions, do not hesitate to contact me. Thank you. Very truly yours, ARNOLD & MCDOWELL G. Barry Anderson GBA:lm U CG (61 2) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 July 20, 1987 FOR YOUR JI FORWTION Mr. Roger L. Lund Rt. 2, Boller Road Hutchinson, MN 55350 Dear Mr. Lund: With regard to the easement that the City must obtain on the property owned by you and located at the Southwest Corner of South Grade Road and Trunk Hwy. 15; I discussed the easement with Mr. James DeMeyer on the telephone and he suggested that I contact you. The easement is needed to provide sufficient right -of -way for the upcoming T.H. 15 improvements. Please be advised that the City cannot concede to a ten year no assessment clause in consideration for the easement. Such a clause would be precident- setting, and I fear would be an issue in potential future easement negotiations entered into by the City in other areas of the community. No improvements to South Grade Road are presently programmed that would benefit the parcel and which assessments could be levied. Even if assessable improvements were petitioned or proposed, statutes require that improvement and subsequent assessment hearings be held to allow persons to address such improvements and, beyond that, aggrieved persons may appeal an assessment to District Court within thirty days after its adoption. Please note that, of the easements being requested on your property, the perpetual easement 33 feet in width, is not occupied by buildings, nor does it appear to be utilized for any purpose other than as a roadway or boulevard area, which is used for utility purposes and for snow storage. It is also, a fair assumption that, upon platting the parcel, the requested easement area will become a public right -of -way through the platting procedure. But the timing of the T.H. 15 project does not allow the City or the Department of Transportation to wait for right -of -way platting and, since no recorded right -of -way dedication can be found, an easement must be obtained by the City. As for the requested temporary construction easement, which will be revised to a tract 10 feet by 100 feet, it likewise is not occupied by buildings, and is needed to provide a more aesthetic end result at the Southwest Corner of the intersection. Please give this matter further careful consideration and please inform me (587 -5151) if you have any questions and when you have made a decision. Due to the time constraints involved, I would appreciate a response on or before 'Monday, July 27th, 1987. Thank you. • Sincerely, CITY OF HUfCHINSON Euge���n �'��..-, . 1 erson Director of Engineering FA /nv _. n 0 (612) 587.5151 CITY Ole' HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: July 28, 1987 TO: Mayor and City Council, FROM: Director of Engineering RE: Lund Easement to Facilitate T.H. 15 Project We have been unable to obtain the right -of -way easement on the South 33 feet of South Grade Road. The owner does not appear to be willing to relinquish certain considerations which are unacceptable -to the City. Apparently, the only remaining approach is to'offer the purchase of the tract, which will undoubtedly result in condemnation proceedings. Assuming it becomes necessary to condemn the property, the City ;Attorney has said that approximately three months wiI be needed to obtain a right -of- entry. A right -of -entry secured by the City on or before November 1, 1987, would permit MN /DOT to have a November 20th letting for the T.H. 15 Project; after November lst, the letting would be delayed, but construction may not be delayed depending on MN /DOT project priorities and the availability of highway funds. Approval of'the attached resolution is requested. EA /pv attachment Respectfully submitted, EugenA'Anderson Director of Engineering - 0—'-'ed RESOLUTION AUTHORIZING ACQUISITION OF PROPERTY BY EMINENT DOMAIN PROCEEDINGS WHEREAS, the Director of EDgineering has recommended to the City Council • the acquisition of the following parcels: 1. Beginning at the Northeast Corner of Section 12, Township 116 North, Range 30 West; thence Southerly along the East line of said Section 12 for a distance of 33.00 feet; thence Westerly on a line parallel to the North line of said Section 12 for a distance of 445.00 feet to the Northeast Corner of Lot 4, Block 2, Hutchinson Mall, according to the plat on file at the McLeod County Recorder's Office; thence Northerly on a line parallel to the East line of said Section 12 to the North line of said Section 12 for a distance of 445.00 feet to the point of beginning; County of McLeod, State of Minnesota; 2. A temporary slope and construction easement expiring on December 1, 1990, on , along, over, through, across or under the following described lands lying and being in the County of McLeod and State of Minnesota, to -wit: Commencing at the Northeast Corner of Section 12, Township 116 North, Range 30 West; thence Southerly along the East line of said Section 12 for a distance of 33.00 feet; thence Westerly on a line parallel to the North line of said Section 12 for a distance of 33.00 feet to the point of beginning; thence continue Westerly on a line parallel • to the North line of said Section 12 for a distance of 100.00 feet; thence Southerly on a line parallel to the East line of said Section 12 for a distance of 10.00 feet; thence Easterly on a line parallel to the North line of said Section 12 for a distance of 100.00 feet; thence Northerly on the East line of said Section 12 for a distance of 10.00 feet to the point of beginning; for the purpose of a public right -of -way and a temporary construction easement. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: That the Administration is hereby authorized and directed to acquire said property through either direct negotiations or eminent domain proceedings. Adopted by the City Council this 28th day of July, 1987. City Administrator 0 L El (812) 587 -5151 CITY OF HUTCHINSON f 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 November 30, 1984 Atty. William Haas 201 Citizens Bank Bldg. Hutchinson, MN 55350 SUBJECT: Settlement On Downtown Parking Appeals Dear Bill: Please be advised that on November 27, 1984 the City Council voted as follows: "Alderman Mlinar moved to approve the City Attorney's. second alternative for settlement, ie., average the current apprai- sals obtained by the 'City and the appellant. :The motion was seconded by Alderman Mikulecky and unanimously carried." Please get together with City Attorney James Schaefer to finalize the settlement agreement. Sincerely, CITY �O•F. -H[UUTCHHIINj,SSON` Gary D. Plotz v City Administrator GDP : ms cc: Atty. Jim Schaefer C A B Appellant's (1) (2) Average Assessment Cit+X Agpr. Appraisal Maximum Minimum B +C 2 1. Surplus Store 2,066.44 1,500.00 0 1,188.81 500.00 750.00 2. Lorraine Meyer 8,460.49 7,900.00 0 5,453.49 2,633.33 3,950.00 3. Theatre 27,559.48 .25,800.00 0 17,786.49 8,600.00 12,900.00 4. Coast -to -Coast 11,154.14 91100.00 0 _6,751.38 3,033.33 4.550.00 5. Heil Fashions 3,898.49 3,898.49(3) 0 2,598.99 1,299.49 1,949.24 6. Citizens Bank (Main) 22,406,51 20,300.00 0 14,235 -50 6,766.66 10,150.00 7. Citizens Bank (South) 14,379.15 11,500.00 0 8,626.38 3,833:33 5,750.00 8. Drive -in Bank 2,680.24 2,680.24(4) 0 1,786.82 893.41 1,340.12 9 Kamrath 3,154.34 3,000:00 0 2,051.44 1,000.00 1,500.00 10. Hutch Cafe 11,497.71 9,800.00 0 7,099.23 3,266.66 4,900.00 1'1._ Sears 6,485.95 5,600.00 0" 4,028.65 1,866.66 2,800.00 12. Quests (Cor.Prop.) 5,055.20 4,400:00 0 3,151.73 1,466,66 2,200.00 ,13. Quast /Gilmer 3,020.51 3,030.51(5) 0 2,013.67 1,006.83 1,510.25 121,818.65 108,509.24 76,772.58 36,166.36 54,249.61 (1) The Sum of A +B +C divided by 3 (assumes a third appraiser finds value increase equal to assessment) (2) The Sum of 0 +8 +C divided by 3 (assumes a third appraiser finds no increase in value) - (3) City Appraisers actual finding was 6,100 benefit but assessed benefit most city can claim. (4) City Appraisers actual finding was 3,300 benefit but assessed benefit most city can claim. (5) City Appraisers actual finding was 3,100 benefit but assessed benefit most city can claim. (612) 5874151 CITY F,HUTr414/S0N 37 WASHINGTON AVENUE WEST H MINN. 55350 November 19, 1984 Mayor Robert H. Stearns and the Hutchinson City Council RE: Parking Program Assessments Dear Mayor Stearns: I have been asked to outline the method of settlement agreed upon in the appeal of the parking program assessments. The agreement entered into by the city and the appellants called for both the city and the appellants to obtain independent appraisals of the benefit conferred by the parking program to the individual properties. If these independent appraisals varied by more than 10 %, the city and the individual appellants would jointly agree upon a third appraiser to conduct an independent appraisal of the property. The city and the appellants would share in the cost of this third appraisal. The third appraisal would then be averaged into the city's and appellant's original appraisal in order to obtain the agreed upon assessment. I have prepared a chart that outlines the various results such an appraisal could have. In order to understand how these figures were reached, I would suggest we look at the surplus store as an illustrative example. The city's original assessment was $2,066-44. The city Appraisers found an assessment of $1,500.00 and the appellant appraiser found 0 benefit. If a third appraiser were utilized, the best possible results for the city would be an appraised - improve- ment equal or greater than the amount of the city's original assessment. In such a case the maximum figure that we could utilize in our computations would be the amount of the assess- ment itself. In order to determine the maximum possible assessment under that procedure, we then add the original assess- ment as represented in column A, the city appraiser's finding of benefit as represented by column B, the appellant's appraiser finding of benefit as represented by column C and .divide that total by three. This average would be the maximum allowable assessment under the terms of the stipulated settlement and is shown in Column Four of the figures. It is possible that a third appraiser would find no increase in value to the effective . properties. If this were the case, the minimum assessment allowable under the stipulation settlement, would be the amount of the city appraiser's findings divided by three. This minimum assessment is shown in column five. Any finding of Mayor Stearns and members, of the City Council November 19, 1984 i Page Two benefit to the affected property owners between 0 and the actual amount of the city's assessment will result In an allowable assessment that falls somewhere between the maximum and minimum amounts shown in columns four and five. A second alternative is to simply average the current appraisals obtained by the city and the appellant. In actual effect this would simply mean that the city's appraised increase in value would be divided by two. The resulting figure would approximate a figure half -way in between the minimum and maximum allowable assessments shown in columns four and five. How close the figure is to the actual midpoint depends upon how close the city's appraised increase in market value is to the assessment itself. There are obviously advantages and disadvantages to both proposals. Hiring a third' appraiser obviously calls for added costs that both sides will have to deduct from any perceived gain such a procedure would establish. The averaging of our current appraised values would also save one -.half the cost of an appraisal of the property in question and in order to gauge the benefit to the city, that amount should be added into the zoning assessment. Sincerely yours, CITY OF HUTCHINSON' By/ James H. Schaefer Hutchinson City Attorney JHS.dlp TO: FROM: SUBJECT: (672) 537 5151 J r =0 MEMORANDUM DATE July 28 _1987 — 22YRI A.Atx Council _ _ _ _ Water Billies Dot — — — — — — — — — — — — — — — — — — — Delinquent accounts for the month of July -------------------j ---------- ; Attached is a listing of the delinquent accounts for water, sewer and refuse for the month of July. Recommend water service be discontinued on Monday, August 3rd, 1987 at Noon. 0 Scott Spina - Williams Mn 56686 745 Fourth Av SW 2 -070- 0745 -013 48.41 cc: David Stickle 5212 W 61st St Edina MN 55436 40 Thomas 6utormson Rt 1 Box 180 Gassel MN 55325 895 Dale St 2- 350 - 0895 -001 180.20 cc: Jean Turner 895 Dale St Hutchinson MN 55350 Tim Koster 441 Main St N - Hutchinson MN 55350 441 Main St N 3 -680- 0441 -082 70.59 cc: Citizens Bank 102 Main St S Hutchinson MN 55350 , , David Norton 565 Fourth Av SW Hutchinson MN 55350,' 565 Fourth Av SW 2- 070 -0565 -081 86.68 Promises 8/03/87 Chris Johnson 626 Harmony Ln Hutchinson MN 55350 626 Harmony Ln 2 -465- 0526 -081 70.61 Galen Gruis 510-Lakeview Ln Hutchinson MN 55350 510 Lakeview Ln 2- 610410 -011 118.77 Daro -Wylie 400 Lynn Rd Hutchinson MN 56350 400 Lynn Rd 2- 670 -0400 -017 79.08 Promises 7131 Randy VanDerVeen Wm Herdina 645 Fourth Av SW 225 Dale St Hutchinson MN 55350 Hutchinson MN 55350 645 Fourth Av SW 225 Dale St 2- 070 -10645 -024 2 -350- 0225 -011 95.85 101.63 cc: John Bomstad Promises $50.82 -7/31 619 Fourth Av SW $50.81 -8/07 Hutchinson MN 55350 Promises 7 /31/87 E Duesterhoeft Mrs Ruth Piehl 715 Harrington St 621 Juul'Rd Hutchinson MN 55350 Hutchinson MN 55350 715 Harrington St 621 Juul °Rd 2 -470- 0115 -031 !' 2- 585 - 0621 -081 129.14 107.32 Promises 8/07 Promises 8/03 Charles Parsons 530 Larson St Hutchinson MN 55350 530 Larson St 2 -620- 0530-051 88.95 Promises '7/31 0 Mark Schmidt ! 646 Glen St S Hutchinson MN 55350 540 Larson St 2- 620 -0540 -031 110.74 0 MINUTES POLICE CIVIL SERVICE COMMISSION JULY 21, 1967 The Police Civil Service Commission met at TAS a.m. on Tuesday, July 21, 1987 at City Hall. Members present were Chairman Bob Prochnow, Jeff Haag and Dow ' Hoffman. There was general discussion re the duties of the police Chief. Motion was made by Donn Roffean, seconded by Jeff Haag and carried unanimously to accept the position description and qualifications as presented by the police chief standards committee. This will be forwarded to the city council for approval. Motion was made by Donn Hoffman, seconded by Jeff Haag and carried unanimously to accept the time line for selection of the Chief of police as outlined in the standards oomaittee minutes of July 169 1987. This will be forwarded to the city council for approval. The council is asked to begin advertising for the chief immediately. • The commission reviewed a request from Peter Pluck* for a 10 -week leave of absence to attend the Peace Officers Skills Program, during which time he would be available to work limited hours. Motion was made by Jeff Haag, seconded by Donn Hoffman and carried unanimously to approve the request and forward it to the city council. There being no further business, the meeting was adjourned at 805 a.a. Respectfully Submitted, Jeff Haag, Secretary LJ POLICE CHI3F SrAN"RDS CONKETTIZ JOL2 16,_148 The meeting of the Police Chief Standards Committee wag held at 2 o'clock pm. in the City Council ChUftrs, City Hall- Members presoat were DosD SWUn, Rat: Kirchoff, Basel Sitz, add Paul Aokljo& Furpoee of the meetins W" tc make recommendation to the: Police Civil Service Commission/City Council for police chief selection. 1. The committee reviewed the standards an the position description for police chief and recommended the wording shown in the attached draft. 2. The salary range to be advertised was recommended as *35,O00 to $43,000 (Grade C range). 3. Recommended advertising in Hutchinson Loader, Minneapolis /St. Paul, Des 14aines, Io a$ and Milwaukee, Wfsoonain newspapers for 30 day$,prior to deadline for applications, and in the September League: of Cities magazine add polioe.profesaionai journals. 4. Recommended that Ron Birchoff *heck On availability of written ezass so the Committee may advise the Civil Service Commission Of options by September 11. • 5. Recommanded the following time liaw for the selection .process: Septemmber 11 - deadline for receiving applications. September 11 -18 - Committee/Polioe Commission review applications, selecting those meeting minims rwpirements for testir46 and notifying all applicants either (a) eligible to be tested - test date or (b) not eligible. October 5 - testing service administer written toot to those eligibles` October 14 test results received from testing service. October 21 -31 - investigator conduct background investigation on top group eligible for oral interview. November 4-13 - oral interviews by Civil service Commission. November 18 - recommend top 3 candidates. to City Council for November 24 action. The above recommendations are to be reviewed by the Civil Service Commission and final draft forwarded to City Council by July 22 for their consideration at the July 28 Council meeting. Meeting adjourned at 3:20 p.m. Respectfully Submitted, Hazel Sitz, Recorder • TIlLE POLICE CBtg Job W30 DEPARTMENT POLICE (Rev.9 -85 Civ.3erv.) ACCOUNTABLE TO CIVIL SERVICE CmeffMION, CITY COUNCIL SUMKART THIS IS ADMMSTRATTVE AND TECHNICAL POLICE YON[ IN THE DIRECTION OF THE POLICE DEPARTMET DUTIES AND RESPONSIBILITIES 1 Under the direction of the mayor and within civil service rules, acts as chief administrative officer of the police department in all matters of operations and discipline. 2 Plans, directs and coordinates all activities of the department for the Protection of life and property through the enforcement of laws and ordinances. Supervises the work of patrol officers or delegates supervisory authority to sergeants. 3 Plans and develops training programs for department personnel, subject to state laws. 4 Formulates and prescribes work methods and procedures to be followed by the department. Appraises work conditions and takes necessary steps to • improve police operations. 5 Directs, advises and assists subordinates in non - routine criminal or other investigations. 6 Acts as custodian of all property coming into the possession of the department. 7 Cooperates with state and federal officers and with other agencies as required in carrying out law enforcement functions. B Prepares the annual budget request and controls the expenditures of the department per the adopted budget. 9 Orders supplies and equipment as required for the operation of the department. 10 Prepares reports to the mayor and city council on a quarterly basis. 11 Serves as civil defense director. 12 Attends civic and community organization meetings to explain the activities and functions of the department and to establish favorable public relations. • 13 Performs related duties as required. N Ki aPPuc+sAN Under the general administrative d4peo44oR of the uyePT this position works • independently in eappy4Rg OR pe14ee department fvRet4eR&. Employee& of the departmont are sub4ost to the authority of the 04v41 sepv400 board 4" ■otters of h4pingT €4P4RST ppemot4eR mad d4seipline. The work of the position 4s reviewed through a 44&au8s4eR of problems and by wP44ten pepopts. ANSPGN This position 4s responsible far the a € €eetive operation of the pel4e9 department in all phases of its work 4% the ppetee4lon of life and propepty through the eR €epeemeRt of laws and ord4nanaee. MDUCANTGNT TRA4NM -r SKy Must be l4eeased by A.6.S+T+ or eligible to be 14eeneed. College graduat4eR dee4pablsT plus aevepal years ppegpess4ve adm4R484ra44ve eP superV48epy eXpeP4eAee 4R PS-1460 werkv Spse4al 4pa4A4Rg desirable in FB; 8uperv4e4eR &Rd management e9HP&e8 eP the egw4valeRty This pe8444OR requires the ability to maintain a high level of sepals and 44se4pl4Ae emeRg ewbepd4Ratee &Rd the ability is establish and 084Rta4n effeetive working relationships with 9€ €4e4alaT ether authorities and the pu►14s. Ezp$Rzgm Dp to 32 menthe expepleRee IR this pesltioR fop effee"Ve par €ermaRse. WGRgm Con VZGNS ippegwlap havrev OR sell 8t all tome&+ Element at personal danger 4n • possible senk&et with petent4ally daAgepeas persons and dangerous 84tuatteRev QUALIFICATIONS Bachelor's degree in criminal justice administration or a related field and evidence of continued professional training. Ten ey ars experience in op lice work, four of which are in administration. Demonstrated leadership skills and ability to maintain effective working relationships with the public. P.O.S.T. licensed or eligible to be licensed. WORKING CONDITIONS Full time administrative work. Unscheduled hours for emergencies or other contingencies. 11 POLICE DEPARTMENT MEMORANDUM DATE 7.16 -87 <... TO Police. Commission FROM Ran Kirchoff, Chief of Police SUBJECT Request for leave of absence for Peter Plucke, rbSnt Baforca wt @ #iter Enclosed you will find a request for a leave of absence from Peter Rlucke, Parking Enforcement Officer. I would recommend that the Commission grant Officer Plucke the opportunity to complete his Law Enforcement Education by attending the Peace Officer Skills Program at the Law Enforcement Training Center in Bloomington. As you are aware, this is the last phase of training _prior to.obtaiaing a full time Police License. I believe the Police Department can absorb the parking enforcement duties for this 10 week period of time. I have talked to Peter reference him working on a limited basis as a part time Police Officer on weekends and on certain other shifts which may require him to work, and he has anticipated working throughout the 10 week period on a limited basis as requested. I request that this be placed on the agenda for the July 28th City Council meeting for their approval. Sincerely yours, Ronald Kirch Chief of Police CC. Mayor Ackland Peter Flucke Ronald Kirchoff 9-P. POLICE DEPARTMENT MEMORANDUM TO Chief Rirchoff FROM Peter A. Flucke DATE July 14, 1987 • SUBJECT Reduest for Leave of Aba nce — Effective July 27, leave of absence from m; dates would be July 27, enable me to attend the ment Training Center in The Skills Program 1987 I would like to request a ten (10) week duties as Parking Enforcement Officer. The 1987 through October 2, 1987. This leave would Peace Officers Skills Program at the Law Enforce - Bloomington, MN. is the last phase of my Peace Officer's Training and I would greatly apprecaiate the opportunity to attend. Sincerely, Peter A. Flucke PAF:jg Pi r1 u s (612) 587.5151 ' a7ry' CITY OF HUTCHINSON 0 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: July 22, 1987 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Preliminary Plat of "Dobratz Addition" as submitted .by Donald Dobratz Pursuant to Section 3.20 of Subdivision Ordinance No. 466, the Hutchinson Planning Commission is hereby submitting its findings of fact and recom- mendation with respect to the aforementioned request for a preliminary and final plat. laf (11;14 On June 3, 1987, Mr. Donald Dobratz submitted an application for a prelim- inary plat to be known as "Dobratz Addition ", located in the North 120.00 feet of the South 136.50 feet of Lot 3, of Auditor's Plat of that part of the • Northwest quarter of Section 1, Township 116, Range 30, lying south of the Mill Pond. Except the East 7.50 feet thereof. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, July 21, 1987, at which time there was no one present who objected to the request. FINDINGS OF FACT 1. The required application and plat maps were submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, July 9, 1987. 3. Director of Engineering, Eugene Anderson submitted certification that the proposed plat meets all the requirements of the Subdivision Ordinance as per Preliminary and Final Plat Data. RECOMMENDATION It is the recommendation of the Planning Commission that the afore- mentioned preliminary plat of be approved subject to staff recommendation of a 13' (minimum total) easement, recorded for the Dobratz property, along the lot line of proposed lots 2 and 3. Respectfully submitted, Thomas Lyke, Chairman Hutchinson Planning Comnisson DOBRATZ ADDITION PRELIMMARY PLAT i a t w fC N hOF lN1 ShN1 we W i Oil -`� � � �: x �- ! -- j BLOCK it I Eu,• t r i LEWtS AVENUE - i RESOLUTkO# NO. $579, RESOLUTION GIVING APPROVAL OF PRELIMINARY PLAT OF DOBRATZ ADDITION WHEREAS, Donald Dobratz, owner and subdivider of the property proposed to be platted as DOBRATZ ADDITION has submitted an application for approval of the preliminary plat of said subdivision in the manner required for platting of land under the Hutchinson Ordinance Code, and all proceedings have been duly had thereunder, and WHEREAS, said plat is in all respects consistent with the City Plan and the regulations and requirements of the laws of the State of Minnesota and the ordinance of the City of Hutchinson and WHEREAS, said plat is situated upon the following described lands in Mcleod County, to -wit; The North 120.00 feet of the South 136.50 feet of Lot 3, of Auditor's Plat of that part of the Northwest quarter of Section 1, Township 116, Range 30, lying South of the Mill Pond. Except the East 7.50 feet thereof. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That said plat of DOBRATZ ADDITION is hereby approved and accepted by the City as being in accord and conformity with all ordinances, City plans and regulations of the city of Hutchinson and the laws of the State of Minnesota. 2. That the City Clerk is hereby directed to file a certified copy, of this resolution in the office of the County Recorder for their use as required by M.S.A. 462.358(3). BE IT FURTHER RESOLVED THAT such execution of the certification upon said plat by Mayor and City Clerk, as required, shall be conclusive showing of proper compliance therewith by the subdivider and City officials charged with duties above described and shall entitle such plat to be placed on record forthwith without further formality. Adopted by the City Council this 28th day of July, 1987. Paul c an Mayor ATTEST: Gary 0. Plotz City Administrator LA • 0 `(612) 587 -5i5I ff ITY OF HUTCHINSON WASH INGTON AVENUE WEST CHINSON, MINN. 55350 MEMORANDUM DATE: July 21,-19$7 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Conditional Use Permit as requested by Tom Daggett, Hut anu ac ur ng Pursuant to Section 6.05, C5, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recon mendation with respect to the aforementioned request for a conditional use permit. Iifluil 7 On June 4, 1987, Mr. Tom Daggett, Hutchinson Manufacturing, submitted an application for a conditional use permit to allow him to expand manufacturing business on property located at Hutchinson Manufacturing and Sales Inc. on Hwy 7 West. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, July 21, 1987, at which time there was no one present who objected to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, July 9, 1987. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit be granted. Respectfully submitted, Or. Thomas Lyke, Chairman Hutchinson Planning Commisson • 6..s X60 ND A HG 22 or nIMpT g4MT p1 Y) • S 16 lC6[) N0. `5'TATE ._HIGHWAY - �M. ., m,.(. )6. T. In •<. R )Ow - D26.OD -- _.. O n n II z g N69'SI'WE - 126.00- _ J 11 i T� r 1 1 1 I 1 1 I "I 1 f I I e ` 11. i it n I I _ 1 I � 1 N 1 1 1 1 e -- - -- .- 666.6 -♦ -' � - - --- -- 0 9-d, Hutchinson Computer Industries 555 Third Avenue NW, P.O. Box 273 ,b� Telephone Hutchinson. l innesots55350 7� 1-� ;g"7 -2W 1' July 16,1987 S ��N' oa' � .�1 �► `� ; °' Recam City Administrator City Hell V 14 Hutchinson, MN 55350 Dear Mr. Plotz: This letter is in regard to the notice we received about Hutchinson Manufacturing proposed expansion. I will not be attending the hearing held on Tuesday, ju1y 21, but would like to mate an input. I do not have any objections to their expanding. However, I would ask that the continuation of Third o west to with a rot�i� a 'tshe`"road� It off Highway 7 lest brou ht u as noted utchinson Maau g. is conunustion o uld probably lie just north of the Hutchinson Usnufactu & Sal building). I would Ue to think that the continuation of Third Avenue North would be a project for the now future. Sincerely, HUTCHINSON COMPUTER INDUSTRIES, INC. 10orc- Jerry Cornell JpC/jto 0 RESOLUTION NO. 8580 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07 OF ZONING ORDINANCE NO. 464 TO ALLOW EXPANSION OF MANUFACTURING BUSINESS AT HUTCHINSON MANUFACTURING BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Mr. Tom Daggett of Hutchinson has made application to the City Council for a Conditional Use Permit under Section 8.12 of Zoning Ordinance No. 464 to allow him to expand manufacturing business on property located at Hutchinson Manufacturing and Sales Inc. on Hwy. 7 West with the following consolidated legal description: All that part of the East 652.00 feet of the West 778.00 feet of the Southeast Quarter of the Southeast Quarter of Section 36, Township 117 North, Range 30 West of the 5th Principal Meridian, as measured along the north line of said Southeast Quarter of the Southeast Quarter, lying northerly of the former right of way of the Chicago and Northwestern Railroad. Except the West 126.00 feet of the North 345.70 feet thereof. 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted, based upon the findings set forth above. Adopted by the City Council this 28th day of July, 1987. Paul L. Ackland Mayor ATTEST: 0 n ( r Gary D. Plotz City Administrator 0 r16121587-5151 TY OF HUTCHINSON 37 WASHINGTA""ENUE ice. -`�: HUTCHINSON, MINN. 55350 MEMORANDUM DATE: July 21, 1987 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Conditional Use Permit as requested by Virgil Voight. Crow R Pursuant to Section 6.05, C5, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recom- mendation with respect to the aforementioned request for a conditional use permit. HISTORY On June 23, 1987, Dr. Virgil Voight, Crow River Veterinary Clinic, submitted an application for a conditional use permit to allow him to construct a 23' x 40' addition to the Crow'River Veterinary Clinic located on property located at 164 4th Ave. NW. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, July 21, 1987, at which time there was no one present who objected to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, July 9, 1987. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit be granted. Respectfully submitted, Dr. Thomas Lyke, Chairman Hutchinson Planning Commisson 9 -i, T V 0 V 6G,00 !9 � C 0 a P s � � n V n za• J h � IS k 7- i GS,B� o g- r/ u r ew 1ovsa ^✓ f, v • • • ?-ZL, RESOLUTION NO. 8581 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07 OF ZONING ORDINANCE NO. 464 TO ALLOW A 23' X 40' ADDITION TO THE CROW RIVER VETERINARY CLINIC BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Dr. Virgil Voight of Hutchinson has made application to the City Council for a Conditional Use Permit under Section 8.08 of Zoning Ordinance No. 464 to allow him to construct a 23' X 40' addition to the Crow River Veterinary Clinic located on property at 164 4th Ave. NW. with the following legal description Lot 2, Block 23, North 1/2 City - City of Hutchinson 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan'. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted, based upon the findings set forth above. Adopted by the City Council this 28th day of July, 1987. ---------------------------- Paul L. Ackland Mayor ATTEST: --------------- --- -- - - - - -- Gary D. Plotz City Administrator q - 'r-, (612) 587.8151 CITY OF HUTCH /NSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN 55350 MEMORANDUM Date: July 21, 1987 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Request for Rezoning as Submitted by Terry Mick and Dam.;feis Pursuant to Section 6.06, C4, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for rezoning. HISTORY On June 25, 1987, Mr. Terry Mick and Mr. Dan Feneis of St. Cloud! MN, submitted • an application for rezoning property located on Golf Course property along the northwesterly line of Block 6 of Helland's First Addition, from R•1 (s#ngle family residence) to R -3 (multiple family residence) for the purpose of constructing an apartment dwelling. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, July 21, 1987, at which time there were many neighboring property owners voicing objection to the request. FINDINGS OF FACT 1. The required application and site plan were submitted and the appropriate fee was paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, July 9, 1987. 3. It was the consensus of the Planning Commission that the request was inappropriate for the area. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request to rezone be denied based on the affect it would have on property values in the area, the question of fire protection safety according to MN 'Uniform Fire Code section 10.207 (a -e) and the concern of children that could being;, playing on Golf Course property. • Respectfully submitted, Dr. Thomas Lyke, Chairman (Crow River Country Club) Existing Zone R -1 '1 ,1 ING GREENS f03t JSE ADDITION\ ' m 5 7 8 9 S Z T �q1r o� O Z 4 O O` Sc �, 000r Area to be Rezoned to R -3 / Existing Zone R -3 • • b \ q 3 ri 0 4 i ^ 11 !y 12 o •`� 5 o,•. 10 0 60 cos !Sting Zone a 'ADDS z R -Z 9 W -JO SONS LUDTKE Lk °0 7 w S °o �20.00 : g 8 8 81 7 ° 5 D Y e a. z JOHN CN' 1 O 00' r 8 9 a Y ° 9 10 D JUL 1987 July 17,1987 yCity Administrator S Planning Commission City of Hutchinson Hutchinson,Minnesota 55350 REF: Publication # 3715:: Rezoning of land adjoining Helland's l st.Addn. Gentlemen: I, W.A. HELLAND, as the primary owner and developer of the entire tract of land adjoining the Golf Course to the south, wish to express my concerns about this proposal. PLEASE REVIEW THESE FACTS:: 1 -I bought this land in a trade with the golf course. I owned the land lying north of the old golf course access road, and the GOLF Club wanted to trade land, as what I owned would better serve their golf course plan. 2 -The Golf Club also asked me to let them retain the piece of land that extended ACROSS the previous golf course road, as it would enable them to design a much more attractive fairway # 6. I agreed to this. 3- The Golf Club asked me to provide a NEW ACCESS ROAD to the golf course at a convenient time, so they could eliminate the old access road to the clubhouse. I agreed to this, and we completed this with the adding of Eighth Avenue NW access on School Road —which has been another big improvement.' NOW THE GOLF COURSE HAS NO OBSTRUCTION ON THE FAIRWAY #'6. 4- Several years ago the request was made (by the Club Manager - -as I recall) that the segment of land involved in this request would be rezoned for the . EXCLUSIVE purpose of constructing a builind that would add to the service of the Golf Club. I appeared at that meeting to point out that "WE HAD AN UNWRITTEN AGREEMENT IN EXCHANGE FOR ALL OF THE CONCESSIONS I MADE TO THE GOLF CLUB FOR THE ITEMS LISTED ABOVE, THAT AT NO TIME WOULD THEY PERMIT THE DEVELOPMENT OF HOUSING AT ANY POINT WHERE OUR PROPERTIES ADJOINED: This included the areanow in question. IT WAS AGREED AT THAT MEETING THAT APPROVAL FOR THE CHANGE THEN PROPOSEDWAS LIMITED ONLY TO THE USE SPECIFIED. I withdrew my opposition then, with this understanding. 5- NOW THE PARTY WHO GAINED THE CONTROL OF THIS PIECE OF GROUND UNDER THOSE CONDITIONS, IS ATTEMPTING TO DISPOSE OF THE GROUND TO PRIVATE INTERESTS, FOR A PURPOSE SPECIFICALLY IN VIOLATION OF ALL OF MY AGREEMENTS WITH THE GOLF CLUB THROUGH THE YEARS. I call on all of the citizens of Hutchinson, AND ESPECIALLY THE GOVERNING MEMBERS OF THE PLANNING COMMISSION AND THE COUNCIL, TO GIVE FAIR AND CONSISTENT EVALUATION TO THIS REZONING REQUEST, TO MAKE SURE THAT THIS "LONG STANDING" AGREEMENT BETWEEN MYSELF AND THE HUTCHINSON GOLF CLUB IS NOT VIOLATED. BETWEEN MYSELF, MY SONS, AND THE WORK WE PROJECT WITH LARRY BETHKE AND OTHER DEVELOPERS, WE HAVE A GREAT DEAL AT STAKE IN THIS DECISION. IF THIS IS APPROVED, WHAT WILL STOP SOME OUTSIDE DEVELOPER OR INVESTOR FROM CONVINCING THE GOLF CLUB AND THE CITY THAT MORE MULTIPLE - DWELLING UNITS SHOULD BE APPROVED ALONG THE LAND LYING TO THE WEST FROM THIS PROPOSED MULTIPLE - DWELLING AREA ?? I submit that if the proposed owners of this land will purchase the .land adjacent to it from Helland and Bethke, at an agreed price, then they should have the right to apply :for rezoning. BUT NOT FOR THIS Si!ALL SEGMENT THAT WAS NEVER INTENDED FOR THAT PURPOSE IN THE PLANS OF THE GOLP CLUB- -AND MYSELF! .A.Helland, 132 .Ma , Hutchinson,Minnesota 9� I {612) 587.5151 f/VTlH" CITY OF HUTCH`INSON 37 WASHINGTON AVENUE WEST HUTCNHVSON, MINN. 55350 MEMORANDUM DATE: July 22, 1987 TO: Hutchinson City Council FROM: Hutchinson Plannina Commission SUBJECT: Final Plat of Country Club Estates Submitted by Larry Bethke The Planning Commission recommends approval to City Council of the final plat located in Tract B of REGISTERED LAND SURVEY NO. 20 known as Country Club Estates. ro ?� asr -eras CITY OF HUTCHINSON � 37 WASHINGTON AVENUE WEST HUTCMNSON, MINN. 55350 MEMO DATE: July 24, 1987 TO: ✓*yor and City Council FROM: Director of Engineering RE: Final Plat of Country Club Estates I hereby certify that the Final Plat of Country Club Estates complies with the requirements of the Subdivision Ordinance regarding "Final Plat Procedure ". Respectfully submitted, i e Eu g son Director of Engineering EnlpY RESOLUTION NO. 8582 RESOLUTION GIVING APPROVAL OF FINAL PLAT OF COUNTRY CLUB ESTATES WHEREAS, Larry Bethke, owner and subdivider of the property proposed to be platted as Country Club Estates has requested approval of the final plat of said subdivision in the manner required for platting of land under the Hutchinson Ordinance Code, and all proceedings have been duly had thereunder, and WHEREAS, said plat is in all respects consistent with the City Plan and the regulations and requirements of the laws of the State of ,Minnesota and the ordinance of the City of Hutchinson and WHEREAS, said plat is situated upon the following described lands in McLeod County, to -wit; Tract B of REGISTERED LAND SURVEY NO. 20, McLeod County, MN BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That said plat of COUNTRY CLUB ESTATES is hereby approved and accepted by the City as being in accord and conformity with all ordinances, City plans and regulations of the City of Hutchinson and the laws of the State of Minnesota, subject to the parks and playground contribution • being met and appropriate subdivision agreement being drawn up. BE IT FURTHER RESOLVED THAT such execution of the certification upon said plat by Mayor and City Clerk, as required, shall be conclusiv@ showing of proper compliance therewith by the subdivider and City officials charged with duties above described and shall entitle such plat to be placed on record forthwith without further formality. Adopted by the City Council this 28rd day of July, 1987. ATTEST: E Gary 0. Plotz City Administrator Paul c an Mayor q-G-, (6I2) 687 -SI51 F CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON , MINN. 55350 MEMORANDUM DATE: July 22, 1987 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: REGISTERED LAND SURVEY NO. 20 Submitted by Larry Bethke The Planning Commission recommends approval to City Council of REGISTERED LAND SURVEY NO. 20 with legal description as follows: Lot One (1) in Block Six (6), excepting therefrom the following described tract, to -wit: Beginning at the northeast corner of said Lot 1; thence South 29 degrees 06 minutes 00 seconds East, 170.20 feet; thence on a tangential curve to the left, with a central angle of 7 degrees 22 minutes 23 seconds and a radius of 1011.34 feet, 130.13 feet to the southeast corner of Lot 1; thence • South 60 degrees 54 minutes 00 seconds West, along the southerly line of Lot 1, 203.68 feet; thence northwesterly to a point on the northerly line of Lot 1, said point being South 60 degrees 54 minutes 00 seconds West, 148.7 feet from the northeast corner of said Lot 1; thence North 60 degrees 54 minutes 80 seconds East along the northerly line of Lot 1, 148.7 feet to the ,point of beginning. Also excepting the West 130 feet of said Lot 1. All being in HELLAND'S FIRST ADDITION, according to the plat thereof on file and of record in the Office of the County Recorder in and for the County of McLeod and State of Minnesota. `J q CI12) 587 -5151 TY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON. MINN. 55350 MEMORANDUM DATE: July 22, 1987 T0: Hutchinson Cit,Y_ Council _ _ _ _ _ _ _ _ _ _ _ _ _ FROM :' _ Hutchinson Planning_ Commission _ _ _ _ _ _ _ _ _ SUBJECT: _ CONSIDERATION OF LOT SPLIT SUBMITTED BY JQHN KE EFE 41Ra The planning commission recommends approval of the lot split to City Council with no objection. 0 9- -9 -221 m so-so Iln. of Lai B — - -- -- - -- 44.45-- 91 J O P u i^ W u U W TMA-I' N a Ora.np9e n vI l ry eosem.m — O— w r 0. — lo I I i� I I I I 0 Oa n" - 29 _ �to 0. go . 2.32 -- . .mo. ^yOCC°wC° 8 o%. Bas' - ' I i Top '69. 90 3 CARLISLE y o • STREET 0 nvr671 j2.6 60.00/ - n.r e -- .....150.00..... g ..... Certificate of Survey for JOHN KEEFE , JR. N 1 here or cen;ly trot Ina mn<y .-f arepared ay me or under mr direct s,Derrhlon one e Ot I a a dul, UCe Surveyor n �en,ed Lond Sueyor -nd, Ine law, of Ine State of Menes.I.. Seale 1 1 20 Book P 57 T m lfrs���r n,ii � D.I. July 18, 1987 ile No. 87130 Page 61 W. Peul nen 4cenae No. -9626. PELLINEN LAND SURVEYING HUTCHINSON, tilMSOTA' , 1 J v 11N1 J P N O 36 — n O ns p° N / W rn I J w i 20 36 -_- 1_9 .. _ — — 24 10 —. I S r-- —'� LP O ^ S' p W I u p O .. .c i O J P N cs m I n p O a o O= n Oa n" - 29 _ �to 0. go . 2.32 -- . .mo. ^yOCC°wC° 8 o%. Bas' - ' I i Top '69. 90 3 CARLISLE y o • STREET 0 nvr671 j2.6 60.00/ - n.r e -- .....150.00..... g ..... Certificate of Survey for JOHN KEEFE , JR. N 1 here or cen;ly trot Ina mn<y .-f arepared ay me or under mr direct s,Derrhlon one e Ot I a a dul, UCe Surveyor n �en,ed Lond Sueyor -nd, Ine law, of Ine State of Menes.I.. Seale 1 1 20 Book P 57 T m lfrs���r n,ii � D.I. July 18, 1987 ile No. 87130 Page 61 W. Peul nen 4cenae No. -9626. PELLINEN LAND SURVEYING HUTCHINSON, tilMSOTA' , KA (612) 587.5151. , H�rcy' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST -__ ` HUTCHINSON. MINN. 55350 MEMORANDUM DATE: July 22, 1987 TO: —Hutchinson City_ Council _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ FROM: Hutchinson Planning Commission SUBJECT: SKETCH PLAN SUBMITTED BY LOWELL BRECHT LYNN TOWNSHIP (2 mike radius) Planning Commission recommends approval with no objection of the sketch plan submitted by Lowell Brecht. LT O � h ti v a i Certificcte of Survey for Lowell 8recnr ne- of NE 'c Norm line of NE 1/4 of Se< 3, T. If N., R 30 W 1 I W 1 � N I in N 1 N e I ' I z I I N r N P N N 89.34 "43' W I n N 89.54"43- W LPOl -- 1039.50 -- t� i — 1598.24— 163 r A- oJal • +xa'n—'—i)-..r.._`:_.`—.—_.—.—.—.---.—.—.--.—,r.n.. - u39.53 (63 rods) 589. 54, 43 3 np rn NP N — 1531 03'E 48B•30' 03 -- POND a' °.2 MINUTES HUTCHINSON. 1V]AT10 PLANNING COMMISSION FOR YOUR INFORMATION Tuesday, July 21, 1987 • 1. CALL TO ORDER The meeting was called to order by Chairman Thomas Lyke at 7:30 p.m. with the following members present: Bruce Drahos, Spencer Beytien, Marlin Torgerson, Larry Romo, Bill Craig and Chairman Lyke. Members Absent: Roland Ebent Also present: City Engineer, Gene Anderson, City Attorney, Barry Anderson, Fire Marshal, George Field, Mayor Paul Ackland and City Administrator, Gary Plotz. 2. MINUTES Mr. Romo made a motion to approve the minutes of the regular meeting dated Tuesday, June 16, 1987. Seconded by Mr. Torgerson the motion carried unanimously. PUBLIC HEARINGS (a) CONSIDERATION OF PRELIMINARY PLAT OF DOBRATZ ADDITION SUBMITTED BY DONALD DOBRATZ Chairman Lyke opened the hearing at 7:31 p.m, with the reading of publication #3712 as published in the Hutchinson Leader on Thursday, • July 9, 1987. The request is for consideri— g M p ling of a parcel of property to be known as DOBRATZ ADDITION and a proposed front yard setback variance allowing buildings within 30' of the front property line along Lewis Ave. City Administrator Plotz explained the 13' easement request by city staff. Fire Marshal Field explained fire codes connected with the driveway request. Mr. Romo made a motion to close the hearing. Seconded by Mr. Beytien the hearing closed at 7:35 p.m. Mr. Romo made a motion to recommend approval to City Council subject to the recommendation by city staff of a 13' easement being recorded for the driveway. Seconded by Mr. Craig the motion carried unanimously. (b) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY THOMAS DAGGETT, HUTCHINSON MANUFACTURING Chairman Lyke opened the hearing at 7:40 p.m. with the reading of publication 43713 as published in the Hutchinson Leader on Thursday, July 9, 1987. The request is for a conditional use permit to allow the owner to expand manufacturing business on property located at Hutchinson Manufacturing and Sales Inc. on Hwy. 7 West. Mr. Torgerson moved to close the hearing, seconded by Mr. Craig the • hearing closed at 7:42 p.m. Mr. Torgerson made a motion to recommend approval to City Council with no objection. Seconded by Mr. Drahos PLANNING COMMISSION MINUTES 7/21/87 the motion carried unanimously. (c) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY VIRGIL VOIGHT, CROW RIVER VETERINARY CLINIC Chairman Lyke opened the hearing at 7:42 p.m. with the reading of publication #3714 as published in the Hutchinson Leader on Thursday, July 9, 1987. The request is for a con itiona use permit to allow the owner to construct a 23' X 40' addition to the Crow River Veterinary Clinic located on property at 164 4th Ave. NW. Mr. Torgerson moved to close the hearing, seconded by Mr. Drahos the hearing closed at 7:43 p.m. Mr. Drahos made a motion to recommend approval to City Council. Seconded by Mr. Beytien the motion carried unanimously. (d) CONSIDERATION OF REZONING PROPERTY FROM R -1 TO R -3 LOCATED ON THE GOLF COURSE Chairman Lyke opened the hearing at 7:43 p.m. with the reading of publication #3715 as published in the Hutchinson Leader on Thursday July 9, 1987. The request is for the rezo— n g f property located on Golf Course property along the northwesterly line of Block 6 of Helland's First Addition, from R -1 (single family residence) to R -3 (multiple family residence) for the purpose of constructing an apartment dwelling. There were several neighboring property owners present to voice their concerns and objections: Mr. Joe Mooreman, 960 Rolling Greens Lane, is opposed to the rezoning and presented a petition signed by 16 of the 20 homeowners in Rolling Greens Lane, noting that 4 owners were on vacation at the time of the petition. Mr. Jim Mills, 962 Rolling Greens Lane, stated his concern about the aesthetics of the property. Ms. Judy Ellis, 964 Rolling Greens Lane, feels the property should remain R -1 and is concerned with the area being a "patchwork" area with mobile homes, homes, townhouses, etc. on California St. leading up to the proposed area. She stated she would not be opposed to having a duplex or twin home built on the property. Mr. Don Wendlandt, 771 California inconsistancy of the property use opposed to the rezoning. 9 St., also stated concern with the along California street and is E • • PLANNING COMMISSION - MINUTES 7/21/87 Mr. Dick Burgart, member of the Crow River Country Club board, stated • that the members of that board are concerned with the high density housing so near the Country Club. Several other property owners stated their support of the petition as follows: Gordon Tapper, 966 Rolling Greens Lane Marlys Anderson, 968 Rolling Greens Lane Buzz Burich, 1014 Rolling Greens Lane Duane Bucklin, 1000 Rolling Greens Lane Mr. Terry Mick, St. Cloud, MN, spoke on behalf of the program presenting the floor plan of the apartment and explaining that the building would be very high quality. Chairman Lyke called the meeting back to order after the floor plan was veiwed by the commission and audience. At that time Mr. Feneis, St. Cloud, MN, explained the market planning that they had prepared and suggested that this area is adjoining R -2 and R -3 zoning. He also addressed the changes that have occured in zoning and the need for apartment dwellings in Hutchinson. Fire Marshal Field addressed the fact that the plan did not meet the fire access requirements. Mr. Beytien stated that as a member of the Crow River Country Club he • is opposed to having an apartment building in that area. • Mr. William Hel land, developer of adjoining property, explained the fact that the Country Club had agreed with him that this property would remain single family dwelling. Mr. Tyrone Helland, 1100 N. School Rd., stated he felt an apartment dwelling would affect his property also. Mr. Torgerson moved to close the hearing, seconded by Mr. Beytien the hearing closed at 8:10 p.m. Discussion followed with Mr. Torgerson explaining the transaction and intent of the Country Club and the property in question. Mr. Torgerson made a motion to reject the rezoning based on the effect it would have on property values in the area, the question of fire protection safety according to MN Uniform Fire Code section 10.207 (a- e) and the concern of children that could be playing on Golf Club property. Seconded by Mr. Beytien the motion was approved to reject unanimously. (e) CONSIDERATION OF REZONING FROM R -2 TO C -2 PROPERTY LOCATED AT 29 -4TH AVE. NW, 35 -41-H AVE NW AND 402 MAIN N. 3 PLANNING COMMISSION - MIUNTES 7/21/87 Chairman Lyke opened the hearing at 8:20 p.m. with the reading of . publication f 3716 as published in the Hutchinson Leader on Thursday July 9, 1987. The request is for rezoning property — o ated at 402 N Main, 35 -4th Ave. NW and 29 -4th Ave. NW from R -2 (Multiple family residence) to C -2 (Commercial district) for the purpose of constructing a restaurant, parking area and gas station. Atty. Ron McGraw, representing Mr. Robert Hornick owner of the property to be rezoned, commented on the rezoning as it conforms with the Comprehensive Plan now in existence and that this project would be appropriate use of the property. Mr. Wayne Thompson, Burger King franchisee, gave background on himself and his studies of Hutchinson last fall siting the opportunities there are in this community. He stated that after a 6 month study the north side of Hutchinson is the best location for a Burger King restaurant. Mr. Thompson stated that he understands the concerns of surrounding property owners and is willing to work with them. At this time sketches were presented to the commission and the public, showing the changes that were made to help buffer the surrounding residential area. Mr. Craig questioned the distance of the north side of the gas station. Mr. Thompson explained that the building is now 25' from residential • property and will act as a buffer. Atty. Pete Kasal, representing Mr. Craig Reese the property owner to the north of Gas and Grocery, presented a video tape of the property at 434 N. Main and along Hwy 15 N. Following the 5 minute tape Atty. Kasal explained several objections that his client has to the rezoning as follows: 1) There are variances needed for setback of the gas station which, in Atty. Kasal's opinion, could not be granted. 2) He explained the decrease of residential property values as stated by Mr. Bud Maynard, Frank Fay Realty. 3) He noted a site plan drawing by Mr. Reese from his master bedroom window showing the line of sight to Hwy 7 both before and after the construction. 4) He addressed the driveway situation and the ingress and egress including the easement. 5) Atty. Kasal stated that the proposed privacy fence would act as a driveway traffic hazzard for the Reese's. 6) He addressed the affects of Burger King, a high volume . commercial, on the rocket park area as to the character of the El PLANNING COMMISSION - MINUTES 7/21/87 neighborhood. • 7) The effects of lighting and noise level were also addressed by Atty. Kasal. 8) He noted that the area cannot accomodate this volume of intensity and the possibility of other opportunities for commercial development in the area. 9) Atty. Kasal presented a petition of objection to Chairman Lyke and commission. Several neighboring property owners were present to voice objections: Wayne and Mary Ann Kasich, 45 -4th Ave. NW, stated they understand the commercial use of the property and would like to see something more compatible to the neighborhood built on the property. They are opposed to the rezoning. Brenda Schramm, 442 N. Main, stated that she is proud of the neighborhood and opposed to the rezoning. Warren Ekstrom, 480 N Main, stated he supports the petition. He feels the three highways will present a congestion problem. Joe and Tammy Rupp, 466 N. Main, support the petition and are opposed . to the rezoning. Ron Shun stated he is not opposed to Burger King coning into Hutchinson but that it could be located in another area of the city. Viola Reese, 744 Elm, stated opposition to the rezoning. Mr. Romo asked City Attorney Anderson to comment on the rezoning in regard to the variances that would be necessary. City Attorney Anderson commented on his concern with the variance needed for the present plan siting potential legal problems. He also presented some options the planning commission would have in order to make a decision. a) Approve the rezoning with present site plan. b) Reject the rezoning with present site plan. c) Approve the rezoning without the site plan. d) Defer the rezoning until another site plan could be presented without a variance being necessary. Discussion followed as to setback, variances, home values, traffic problems, and safety problems. Mr. Roma suggested continuing the hearing until a site plan with no • variance requirement or an agreement of the setback could be 5 PLANNING COMMISSION - MINUTES 7/21/87 presented. • Mr. Torgerson made a motion to continue the hearing at the August 18 meeting. Seconded by Mr. Romo the motion carried unanimously. Recess called at 10:00 p.m. Chairman Lyke called the meeting back to order at 10:10 p.m. 4. OLD BUSINESS NONE 5. NEW BUSINESS (a) CONSIDERATION OF FINAL PLAT SUBMITTED BY LARRY BETHKE FOR TOWNHOUSES ON PUD KNOWN AS COUNTRY CLUB ESTATES Mr. Torgerson made a motion to recommend approval to City Council of the final plat and the registered land survey no. 20. Seconded by Mr. Beytien the motion carried unanimously. 6. OTHER BUSINESS (a) CONSIDERATION OF SKETCH PLAN SUBMITTED BY LOWELL BRECHT OF LYNN TOWNSHIP (2 mile radius) • There was discussion as to the location of the property. Mr. Torgerson made a motion to recommend approval to City Council with no objection. Seconded by Mr. Drahos the motion carried unanimously. (b) CONSIDERATION OF LOT SPLIT REQUESTED BY JOHN KEEFE JR. ON CARLISLE ST Mr. Torgerson make a motion to recommend approval of the lot split to City Council. Seconded by Mr. Roma the motion carried unanimously. 7. PRESENTATION BY CONSULTING FIRM ON COMPREHENSIVE PLAN Mr. Bill Weber of BRW began the presentation by giving his background in the company and his experiance with planning. He explained that he would be involved in 90% - 95% of preparing the plan itself. Mr. Weber commented on the importance of goal setting and implementation of the comprehensive plan. He suggested that the cost and timeline would depend on what is wanted by the city. He pointed out that consistency in the plan is necessary for implementation. 8. ADJOURNMENT There being no futher business the meeting was adjourned at 10:50 p.m. E 3 (b 12) 587 -5151 J-WF1JH3U7-TCH!NSON, ITY OF HUTCHINSON vYASHINGTON AVENUE WEST .MINN. 55350 M E M O R A N D U M DATE: July 23, 1987 TO: Mayor and City Council FROM: Kenneth B. Merrill Finance Director SUBJECT: Long -Term Disability And Life Insurance Renewals For 1987 -88 Attached are the proposed renewals requested from our carriers of life . insurance and long -term disability. The rates remain the same for 1987 -88 as currently in effect. Therefore, the recommendation would be to accept the proposed renewals. /ms 0 ©OL,* MW Schools Insurance Fund Administered by National Insurance Services, Inc. May 21, 1987 Mr. Kenneth B. Merrill City Accountant City of Hutchinson 37 Washington Avenue, West Hutchinson, MN 55350 Re: Policy Numbers: 1190 6 1190.1 Long -Term Disability Insurance Renewal Dear Mr. Merrill: We wish to thank the City of Hutchinson for their participation in our Long -Term Disability Program which renews on August 1, 1987 at the rates of .67% for Policy 01190 and .39% for Policy #1190.1. Because your rates are largely predicated on the experience of our overall pool, there is no increase • projected for the next year. In the event that the City would re- evaluate your Long -Term Disability program, your rates would be reviewed based on your group's experience and current census data available at that time. If you have any questions which you wish to discuss, please feel free to contact us here at the Fund toll free anytime. Sincerely, __Plle�eg M. Doolan LTD Underwriting Supervisor PD /js cc: Phil Stewart Jim Schmid 0 A National Services Group Company 250 South Executive Drive, Suite 104, Brookfield, Wisconsin 53005 14141 785 -9995 Toll Free: Wisconsin 1.80W24Z -2178 Nationwide 1- 800-55 84353 �_ 0 • 11 1 MINNESOTA MVRAL LIFE July 6, 1987 City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 RE: GROUP LIFE POLICY ;744692 Dear Policyholder: Minnesota Mutual Life Center 400 North Robert Street St. Paul, Minnesota 55101 -2098 612/298.3500 i The average premium rate for the year July 1, 1987 to July 1, 1988 is $.31 monthly per thousand dollars of life insurance, including $.04 for Accidental Death & Dismemberment Benefits. We appreciate the opportunity to serve you through this insurance program. Sincerely, Cathy J.J/Kinneman Renewal Rate and Billing Clerk Employer Plans CJK:tm cc: 16 -3761 16 -3782 Corr. File AW AF (612) 587 -5151 Ann CITY OF HUTCHINSON ..4d"37 WASHINGTON AVENUE WEST ,HUTCHINSON, MINN. 55350 JULY 22, 1987 TO: MAYOR b CITY COUNCIL FROM: KEN MERRILL, FINANCE DIRECTOR SUBJECT: 1988 BUDGET Budget workpapers have been passed out to all directors and department heads for the 1988 year. These papers are to be back to the finance department no later than August 10th. We will be scheduling meetings with all the appropriate boards to reveiw their area of oversight as in years past. At this time several questions should be reviewed by the council for staff direction. 1.Does the council as in years past wish to review the budget as being proposed by the director or department head? Last year there was some discussion about reviewing a balanced budget ,only. 2. Last year the council made a decision to cut 1 mill of taxes for 1987. Does the council wish to have this remain in effect for 1988 or allow some increase? You may want to look at alternatives on the issue of taxes for 1988. (Keep in mind our 1987 total decrease in levy was over 3 mills) 3. When does the council wish to begin the process of review? Last year the council began meeting on Sept 10th. We must be completed with out tax levy by the 10th of October. Our 1987 budget was adopted at the last meeting in Sept after a public hearing was held. q- 4. (012) W7 -sal GITYF HUTCH/NSQN 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: July 22, 1987 TO: .Mayor and City Council FROM: Director of Engineering RE: Revised Subdivision Agreement for Sunset Ridge Addition Attached for your consideration is the revised Subdivision Agreement for Sunset Ridge Addition. The agreement is identical to that approved by the Council on May 26th, 1987, except that paragraph number S. pertaining to the disposition of aggregate base material has been added at the request of the Subdivider. • Ne recommend that the revised agreement be approved. Respectfully submitted, ugen Anderson Director of Engineering EA/pv attachment SUBDIVISION AGREEMENT SUNSET RIDGE ADDITION CITY OF HUTCHINSON9 MDRMSOTA THIS AGREEMENT, made and entered into the day and year set forth hereinafter, by and between Kevin R. Compton and Carolyn F. Compton and John C. Kruse and Wendi C. Kruse, hereinafter called the "Subdivider ", and the City of Hutchinson, a Municipal corporation in the County of McLeod, State of Minnesota, hereinafter called the "City"; WITNESSETH: WHEREAS, the Subdivider is the owner and developer of a tract of land in Government Lot 4 of Section 359 Township 11T North, Range 30 West, to be known as SUNSET RIDGE ADDITION, which is located in the City of Hutchinson, McLeod County, Minnesota, and; WHEREAS, City Ordinance 464 AND 466 requires subdividers to make certain improvements in the subdivision; NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS: 1. The Subdivider hereby petitions for the installation of storm sewer on Shady Ridge Road from Highway 7 8 22 to Sunset Addition by the City in 1987. It is understood and agreed that the cost of the improvement that is assessable to SUNSET RIDGE ADDITION, will be • assessed on a per lot basis in an equal amount to each lot in the Subdivision. 2. The Subdivider hereby petitions for the installation of water and sewer service leads from the mains on Shady Ridge Road to Lots 19 2 and 3 of Block 1, by the City in 1987. It is understood and agreed that the total cost of said service leads is to be assessed on a per lot basis in an equal amount to each lot in the Subdivision. 3. The Subdivider hereby petitions for the grading, gravel sub -base, sanitary sewer, watermain and storm sewer on Connecticut Street from Shady Ridge Road to the North Line of the plat by the City in 1987. It is understood and agreed that the total cost of these improvements is to be assessed on a per lot basis in an equal amount to each lot in the Subdivision. 4. The Subdivider hereby petitions for the installation of sanitary sewer and water service leads to Lots 4 thru 8 in Block 1, Lots 1 thru 6 and Lot 17 in Block 2 by the City in 1987. It is understood and agreed that the total cost of these improvement is to be assessed on a per lot basis in an equal amount to each lot in the Subdivision. 5. The Subdivider hereby petitions for the grading, gravel base, curb and gutter and surfacing on Shady Ridge Road for the entire plat by the City in 1988. It is understood and agreed that the total cost of • said improvement that is assessable to SUNSET RIDGE ADDITION, shall be assessed on a per lot basis in an equal amount to each lot in the Subdivision. SUBDIVISION AGREEMENT SUNSET RIDGE ADDITION PAGE 2 6. The Subdivider hereby petitions for the grading, gravel sub -base, sanitary sewer, watermain, sanitary sewer and water services, storm sewer, gravel base, curb and gutter and surfacing on Westwood Road and the extension of watermain from Connecticut Court to the southwest corner of the plat along the lot line between Lots 10 and 11 in Block 2. It is understood and agreed that said improvements will be constructed under more than one contract, beginning in 1988 or later, as deemed feasible by the Subdivider and City. It is understood and agreed that the costs of the improvements under each contract will be assessed on a per lot basis in an equal amount to each lot in the Subdivision. The Subdivider waives all rights to a Public Hearing and appeal for the cost of these improvements. The waiving of all such rights shall be binding upon and extend to the heirs, representatives, assigns and successors of the Subdivider. 7. It 1s understood and agreed that the Subdivider will make a cash contribution to the City of Hutchinson Parks and Playground for SUNSET RIDGE ADDITION in the amount of $2,966.04, which is for one • dwelling unit per lot. Charges for additional dwelling units per lot will be due at the time a Building Permit is issued and the cost will be according to the City Fee Schedule for additional units at the time said permit is issued. 8. It is understood and agreed that the gravel removed when the permanent surfacing is installed on the roadway shall be the property of the Subdivider. Said material to be stockpiled on the Subdivider's property within the subdivision only. If said material is requested by the Subdivider to be stockpiled in any other location, the Subdivider shall pay the cost of transportation to said site. 9. It shall be the responsibility of the developer to clear any trees and /or debris from utility easements, as per the request of the utility prior to installation of the facility. 10. It is understood and agreed that all electrical and gas lines in easements that may have to be moved by request of the property owner, will be done at said property owners expense. 11. It is understood and agreed that to fulfill City Policy, two trees will be provided in the margin (boulevard) of each lot. The Subdivider or property owner shall purchase from the City and pay one half the cost of said trees and the City's portion of the payment for • the trees shall not exceed $10.00 per tree. Said trees shall be planted by the property owner. 0 SUBDIVISION AGREEMENT SUNSET RIDGE ADDITION PAGE 3 The Subdivider hereby petitions the City to install two trees per lot and assess the properties in the subdivision, the cost less allowed City's portion of said cost. Said installation to be included in the last assessable improvement to be installed for the subdivision. All trees installed at the time of said last assessable improvement will be credited to the properties where the trees are located. Species selection will be determined by the Tree Board. Should the Subdivider or property owner wish to plant a tree which deviates from the selected specie list, he /she must present his /her request to the Tree Board. The City will, at no charge to the property owner, replace any tree which dies within one year of the time of planting. 12. This agreement shall be binding upon and extend to the heirs, representatives, assigns and successors of the parties. 13. It is understood and agreed that it is the responsibility of the Subdivider to record this agreement at the County Recorder's Office and that no Building Permits will be issued until said Agreement is recorded. •IN WITNESS THEREOF, said Kevin R. Compton and Carolyn F. Compton, have hereunto set their hands this day of , 19_; and John C. Kruse and Wendi C. Kruse, have hereunto set their hands this day of , 19 / /1 J John C. Kruse Wendi C. Kruse STATE OF MINNESOTA The foregoing instrument was acknowledged before me COUNTY OF this _ day of , 19_, by Kevin R. Compton and Carolyn F. Compton, husband and wife. Notary Public, County, Minnesota My Commission Expires n U SUBDIVISION AGREEMENT • SUNSET RIDGE ADDITION PAGE Y instrument was acknowledged before se The foregoing f 19_1 by John C. Kruse STATE OF MINNESOTA this day Of h su —band and wife. COUNTY OF and Nendi C. __- County, Minnesota Notary Public, My Commission Expires 1987. Approved by the Council this day of ---— CITY OF HUTCHINSON Its Mayor Its City Clerk ant was acknowledged before me instrum . The foregoing 19_, by Paul L. STATE OF MINNESOTA this day Of -' D - Plotz, City Clerk. COUNTY OF �— Ackland, Mayor and Gary County, Minnesota Notary Public, ir_- My Commission Expes • (612) 587 -5151 • jffHUTCHINSON, ITY OF HUTCHIfNSON WASHINGTON AVENUE WEST MINN. 55350 M E M 0 DATE: July 22, 1987 TO: ,Mayor and City Council FROM: Director of Engineering RE: Subdivision Agreement Fifth Addition to Lakewood Terrace Submitted herewith is the proposed Subdivision Agreement for Fifth Addition to Lakewood Terrace. The agreement has ben reviewed and approved by the City Attorney and by the Subdivider. Approval by the Council is requested. • EA /pv attachment U Respectfully submitted, ugen Anderson Director of Engineering • SUBDIVISION AGREEMENT FIFTH ADDITION TO LAKEWOOD TERRACE CITY OF HUTCHINSON, MINNESOTA THIS AGREEMENT, made and entered into the day and year set forth hereinafter, by and between Loretta McDonald, hereinafter called the "Subdivider ", and the City of Hutchinson, a Municipal corporation in the County of McLeod, State of Minnesota, hereinafter called the "City "; WITNESSETH: WHEREAS, the Subdivider is the owner and developer of a certain subdivision known as FIFTH ADDITION TO LAKEWOOD TERRACE, which is which is located in the City of Hutchinson, McLeod County, Minnesota, and; WHEREAS, City Ordinance 464 AND 466 requires subdividers to make certain improvements in the subdivision; NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS: 1. The Subdivider hereby petitions the City of Hutchinson to construct, during the 1988 construction season, grading, gravel sub -base, sanitary sewer, watermain, storm sewer and sewer and water service leads on McDonald Drive from the West line of the plat to Honey Tree Road and on Park Island Drive from McDonald Drive to the South line of the plat. It is understood and agreed that the total cost of these improvements will be assessed on a per lot basis in an equal • amount to each lot in the subdivision. 2. The Subdivider hereby petitions the City of Hutchinson to construct, during the 1988 construction season, grading, gravel sub -base and storm sewer on Darrel Drive from McDonald Drive to the North line of the plat; and on Loretta Lane from McDonald Drive to the North line of the plat. It is understood and agreed that the total cost of these improvements will be assessed on a per lot basis in an equal amount to each lot in the subdivision. The Council for the City of Hutchinson may exercise its authority in assessing a portion of the entire cost of future improvements on Loretta Lane from McDonald Drive to the North line of the plat, such improvements not being included within the scope of this Subdivision Agreement, to a portion or all of that property affected on the East side of Loretta Lane as platted in conjunction with this Subdivision Agreement. 3. The Subdivider hereby petitions the City of Hutchinson to construct on Honey Tree Road from McDonald Drive to the South line of the plat, during the 1988 construction season, grading, gravel sub -base, sanitary sewer, watermain, storm sewer and sewer and water service leads to each lot on the West side of Honey Tree Road. It is understood and agreed that the total cost of these improvements will be assessed on a per lot basis in an equal amount to each lot in the Subdivision. The Council for the City of Hutchinson may exercise its authority in assessing a portion or the entire cost of future is improvements on Honey Tree Road, such improvements not being included within the scope of this Subdivision Agreement, to a portion or all of that property affected on the East side of Honey Tree Road as platted in conjunction with this Subdivision Agreement. SUBDIVISION AGREEMENT FIFTH ADD. TO LAKEWOOD TERRACE PAGE 2 4. The Subdivider hereby petitions the City of Hutchinson to construct, during the 1989 construction season or later as deemed feasible by the Subdivider and the City, gravel base, curb and gutter and appurtenances on McDonald Drive from the West line of the plat to Honey Tree Road; on Park Island Drive from McDonald Drive to the South line of the plat; on Darrel Drive from McDonald Drive to the North line of the plat; and on Loretta Lane from McDonald Drive to the North line of the plat. It is understood and agreed that the total cost of these improvements will be assessed on a per lot basis in an equal amount to each lot in the Subdivision. The Council for the City of Hutchinson may exercise its authority in assessing a portion or the entire cost of future improvements on Loretta Lane from McDonald Drive to the North line of the plat, such improvements not bein included within the scope of this Subdivision Agreement, to a portion or all of that property affected on the East side of Loretta Lane as platted in conjunction with this Subdivision Agreement. 0 5. The Subdivider hereby petitions the City of Hutchinson to construct, during the 1989 construction season or later as deemed feasible by the Subdivider and the City, gravel base, curb and gutter on both sides of the street and appurtenances on Honey Tree Road from McDonald Drive to the South line of the plat. It is understood and • agreed that the total cost of these improvements will be assessed on a per lot basis in an equal amount to each lot in the Subdivision. The Council for the City of Hutchinson may exercise its authority in assessing a portion or the entire cost of future improvements on Honey Tree Road, such improvements not being included within the scope of this Subdivision Agreement, to a portion or all of that property affected on the East side of Honey Tree Road as platted in conjunction with this Subdivision Agreement. b. The Subdivider hereby petitions the City of Hutchinson to construct, during the 1990 construction season or later as deemed feasible by the Subdivider and the City, street surfacing and appurtenances on McDonald Drive from the West line of the plat to Honey Tree Road; on Park Island Drive from McDonald Drive to the South line of the plat; on Darrel Drive from McDonald Drive to the North line of the plat; and on Loretta Lane from McDonald Drive to the North line of the plat. It is understood and agreed that the total cost of these improvements will be assessed on a per lot basis in an equal amount to each lot in the Subdivision. The Council for the City of Hutchinson may exercise its authority in assessing a portion or the entire cost of future improvements on Loretta Lane from McDonald Drive to the North line of the plat, such improvements not bein included within the scope of this Subdivision • Agreement, to a portion or all of that property affected on the East side of Loretta Lane as platted in conjunction with this Subdivision Agreement. SUBDIVISION AGREEMENT FIFTH ADD. TO LA KEW GOD TERRACE PAGE 3 • 7. The Subdivider hereby petitions the City of Hutchinson to construct, during the 1990 construction season or later as deemed feasible by the Subdivider and the City, street surfacing and appurtenances on Honey Tree Road from McDonald Drive to the South line of the plat. It is understood and agreed that the total cost of these improvements will be assessed on a per lot basis in an equal amount to each lot in the Subdivision. The Council for the City of Hutchinson may exercise its authority in assessing a portion or the entire cost of future improvements on Honey Tree Road, such improvements not being included within the scope of this Subdivision Agreement, to a portion or all of that property affected on the East side of Honey Tree Road as platted in conjunction with this Subdivision Agreement. 8. The Subdivider hereby waives all rights to a public hearing and appeal for the cost of all improvements petitioned for in Paragraphs 10 2, 3, 4, 5, 6 and 7. The waiving of all such rights shall be binding upon and extend to the heirs, representatives, assigns and successors of the Subdivision. 9. It is understood and agreed that the Subdivider will make a cash contribution to the City of Hutchinson Parks and Playground for • FIFTH ADDITION TO LAKEWOOD TERRACE in the amount of $19737.12, which is for one dwelling unit per lot. Charges for additional dwelling units per lot will be due at the time a Building Permit is issued and the cost will be according to the City Fee Schedule for additional units at the time said permit is issued. 10. It is understood and agreed that, prior to the installation of electrical and gas utilities and appurtenances in the platted easements, the Subdivider will clear any trees and /or debris and grade the easements to within 6" of finish grade. 11. It is understood and agreed that all electrical and gas lines in easements that may have to be moved by request of the property owner, will be done at said property owners expense. 12. It is understood and agreed that to fulfill City Policy, two trees will be provided in the margin (boulevard) of each lot. The Subdivider or property owner shall purchase from the City and pay one half the cost of said trees and the City's portion of the payment for the trees shall not exceed $10.00 per tree. Said trees shall be planted by the property owner. The Subdivider hereby petitions the City to install two trees per lot and assess the properties in the subdivision, the cost less allowed City's portion of said cost. Said installation to be included in the last assessable improvement to be installed for the subdivision. All trees installed at the time of said last assessable improvement will be credited to the properties where the trees are located. SUBDIVISION AGREEMENT FIFTH ADD. TO LAKEWOOD TERRACE PAGE 4 Species selection will be determined by the Tree Board. Should the Subdivider or property owner wish to plant a tree which deviates from the selected specie list, he /she must present his /her request to the Tree Board. The City will, at no charge to the property owner, replace any tree which dies within one year of the time of planting. 13. This agreement shall be binding upon and extend to the heirs, representatives, assigns and successors of the parties. 14. It is understood and agreed that it is the responsibility of the Subdivider to record this agreement at the County Recorder's Office and that no Building Permits will be issued until said Agreement is recorded. IN WITNESS THEREOF, said Loretta McDonald, has hereunto set her hand this day of , 19_. Pi STATE OF MINNESOTA The foregoing instrument was acknowledged before me • COUNTY OF this day of , 19_9 by Loretta McDonald. Notary Public, My Commission Expires County, Minnesota Approved by the City Council on the day of , 19_ THIS INSTF3RdFN'I' WAS DRA= BY: G. Barry Anderson A1\8,D & McDOWELL 101 Park Place Hutchinson, Mn. 55350 Telephone No. (612) 587 -7575 Attorney I.D. #196X CITY OF HUTCHINSON Its Mayor Its City Clerk STATE OF MINNESOTA The foregoing instrument was acknowledged before me COUNTY OF this day of , 19_, by Paul L. Ackland, Mayor and Gary D. Plotz, City Clerk. Notary Public, County, Minnesota My Commission Expires 0 (612) 587 -5151 !/1IH CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: July 22, 1987 TO: /Mayor and City Council FROM: Director of Engineering RE: Proposed Supplemental Agreement No. 2 Letting No. 5, Project No. 87 -17 The attached Supplemental Agreement pertains to changes that must be made in the sanitary sewer lift station that will serve, among other areas, the new school. For reasons of safety and to facilitate repairs of ping equinsent and appurtenances should the need arise, it is recommended that shut -off • valves be placed outside of the lift station wet well. The proposed agreement provides for the revision and the associated additional cost. The negotiated price is reasonable for the additional labor, equipeert and materials required to accomplish the change. Council approval of the proposed agreement is requested. EA /pv attachment 0 Respectfully submitted, ugene nderson Director of Engineering 9- w CITY OF HUTCHINSON, MINNESOTA SUPPLEMENTAL AGREEMENT Nolw� Supp. to Contract No. LETTING Supp. Agmt. No. I 0f Sheet 1 *-2— ^ntractor Fed. Project State Project City Project Quam Construction Company N A I N/A 87-17 ress Location Dale Street to School Road & on School Rd. Box 42, Willmar, MN 56201 by New School Bldg. Site Hutchinson MN This contract is amended as follows: WHEREAS, this contract provides, among other things, for furnishing and installing a sanitary sewer lift station and appurtenances, pay item number 17; and WHEREAS, no provision in the contract was made for furnishing valves on the discharge lines outside of the lift station; and WHEREAS, the Engineer has determined for reasons of safety and maintenance of operation that valves be installed outside of and adjacent to the wet well; NOW, THEREFORE, IT IS MUTUALLY AGREED AND UNDERSTOOD: 1. That the Contractor shall furnish all labor, equipment and materials required to install separate discharge pipes to the exterior of the wet well, core drill two holes in the wet well for installing the dual discharge pipes, install one 6" resilient seated gate valve and box on each discharge pipe, and install fittings as required to connect to the specified 6" force main outside of the wet well. 2. That the construction shall be in accordance with the applicable provisions of the contract plans and specifications, and as directed by the Engineer. • 3. That the unit of measure for the extra labor, equipment and materials, all as provided by the Contractor, shall be by the lump sum. 4. That the negotiated lump stmt price for the extra work specified herein is Eight Hundred Eighty -Nine Dollars and 44/100 ($889.44). 5. Contract time will not be revised except as may be provided under the provisions of MN /DOT Specification 1806. 6. The Contractor will not make claim of any kind or character whatsoever, for any other costs or expenses which he may have incurred or which may be hereafter incurred in performing the work or furnishing the materials required by this agreement. Original Contract Amount $183,701.60 Dated: 19 Original Contract Date Director of Engineering Mav 12 1987 Dated: 19_ Contractor Dated: 19 Mayor Dated: 19_ i'- City Administrator CITY OF HUTCHINSON, MINNESOTA SUPPLEMENTAL AGREEMENT NO. 2 } Box 42 Willmar, MN 56201 This contract is amended as follows: ESTIMATE OF COST Increase Items: Lump Sum Increase for Lift Station NET INCREASE Original Contract Previous Additions Additions this Agreement Total Percentage Increase Supp. to Contract No. LETTING 5 Supn. Agmt.No. 2 Sheet 2 Project city Project N/A to School Road $ on School Quantity Unit Unit Price Amount 1 L.S. $ 889.44 $ 889.44 $183,701.60 2,974.00 $18 /,56S.U4 2.1% 183,701.60 Dated: 19_ inal Contract Date Director o ay 12, 198' Dated: 19_ Contractor Dated: , 19 Dated: 19 strat 0 (612) 587 -5151 is Ham/ CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: July 22, 1987 TO: Mayor and City Council FROM: Director of Engineering RE: Future Land Sale Adjacent to the Water Treatment Plant Site In the past, the Council has considered selling a portion or all of the City owned property located at the Northeast Corner of the Intersection of Prospect Street and Fourth Avenue Northeast, which property is also located adjacent to the Southwest Corner of the Water Treatment Plant Site. The City parcels are numbered 930 through and including 990 on the accompanying drawing. • Due to a proposed well site on the Southwest portion of the Treatment Plant Site, which occupies parcels 960 through and including 990, and is shaded on the drawing, I recommend that, to comply with present water well code requirements, an additional strip of land 30 feet in width in the Easterly portion of parcel 950 be retained as part of the Treatment Plant Site. In addition, an outlet for the emergency backwash overflow, which is presently on the Westerly portion of parcel 950, must be maintained or suitably relocated by a future buyer. A resolution pertaining to the aforedescribed recommendations is attached. EA /pv attachment cc: Dick Nagy, Water Plant Supt. Charles Barger, RCM 40 Respectfully submitted, Eugene derson Director of Engineering IX TH wj 60 IlPAR ro T A IU-14 dj 62 D r 's L 'NA 0310 %,,dk C) e I e a vo 0 DILO - Y. es&4� C, 6 V c• j, v*V'D CID to pq i PS —j • 4' FIFTH AVFNOE off 5T c the N 00 .,Poo D W veto. 4 mrso d� FA V f4 QVIV for. 100801 191 •0 If) 0 V79 pp 0: ul 0. ., . - #-too V) area COG '. A r. VMO 4PY70 LL- JLL- -1 Ll %7. 30' Pare! -6 Je, i If T -9 W 64 -AVk Lk) Lrh tj,&� city wn Resolution No, 8578 RESOLUTION RETAINING CITY PROPERTY FOR WATER TREATMENT PLANT WHEREAS, the City Council is comtemplating the sale of property located at the Northeast Corner of the Intersection of Prospect Street and Fourth Avenue Northeast; and WHEREAS, future expansion and operation of the Water Treatment Plant dictates that certain parcels of the City owned tracts be retained; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. That the parcel 30.00 feet in width described as follows, abutting the Southwest part of the present Water Treatment Plant Site, be forever retained by the City as part of the aforesaid site: Commencing at a point on the West line of Lot 8, Block 14, North Half Townsite of Hutchinson, said point being 120.00 feet Southerly of the Northwest Corner of said Lot 8; thence Easterly on a line parallel with the North Line of said Lot 8 to a point which is 63.00 feet Westerly of the East line of said Lot 8, which point is the point of beginning; thence continue Easterly on said line parallel with the North line of said Lot 8 for a distance of 30.00 feet; thence Southerly on a line parallel with the West line of said Lot 8 to the Southerly line of said Lot 8; thence Westerly along the Southerly line • of said Lot 8 for a distance of 30.00 feet; thence Northerly on a line parallel with the West line of said Lot 8 to the point of beginning; McLeod County, Minnesota. 2. That future development of Lot 8, Block 14, North Half Townsite of Hutchinson, Westerly of the aforedescribed 30.00 foot wide parcel, accomodate the emergency backwash overflow from the Water Treatment Plant. Adopted by the Council this 28th day of July, 1987. City Administrator 0 Mayor 0 4( HUTCHINSON COMPOSITE SQUADRON 21121 July 8, 1987 Airport Commission City of Hutchinson 37 Washington Ave. W. Hutchinson, MN 55350 HUTCHINSON MINNESOTA 55350 FOR YOUR INFORMATION The Minnesota Wing of the Civil Air Patrol has just assigned an aircraft to the Hutchinson Squadron. One of the stipu- lations required by regulation is that the aircraft be secured in an enclosed hangar. The CAP is an auxiliary of the United States Air Force who provide funding and insurance coverage for all our operations. . The primary mission of the civil air patrol is Search and Rescue. The CAP works with local law enforcement agencies such as the police department, the fire department, the sheriff's department, etc. The aircraft is made available to these agencies at no cost in times of emergencies such as searching for lost individuals, tornado damage assessment, chemical spill evaluation, fire surveillance and aerial surveillance to assist in emergency evacuation situations. Request priority consideration to the Civil Air Patrol in assigning the next available enclosed hangar. If an enclosed hangar cannot be provided, the Minnesota Wing will have to pull the aircraft from this location. I feel it is in the best interest of the community that this aircraft be available for immediate dispatch in emergency situations. Bernie Knutson, Maj. Flight Operations Officer cc: Sheriff's Dept. Police Dept. • Fire Dept. City Council MINUTES AIRPORT COMMISSION • Monday, July 20, 1987 Members Present: Chairman Doug McGraw, Ed Connelly, Don Pankake and Pat Mikulecky. Members Absent: John Miller and Randy Buboltz Guests: Bernie Knutson, Dennis Kahl and Erlin Hanson Meeting was called to order by chairman Doug McGraw at 8:50 p.m. and the following matters were discussed. Bernie Knutson appeared before the commission on behalf of the Civil Air Patrol (C.A.P.) and discussed the need for an enclosed hangar for the C.A.P. plane. C.A.P. will be considered as a City Resident concerning the hangar rental waiting list. Motion was made by Ed Connelly, seconded by Don Pankake which passed unanimously to have the City of Hutchinson contact each city resident on the enclosed hangar list and inquire if they would object if C.A.P. went in front of them on hangar waiting list, and if no response by July 28, 1987, reply will • be considered a no vote. Pat Mikulecky requested Barry Anderson respond to the Private Hangar Lease Program. The commission discussed Jim Weckman's status in the hangar and they feel Jim's status will remain as is. A motion was made by Don Pankake, seconded by Ed Connelly and pass unanimously to have Bernie Knutson, a representative of C.A.P. or the current operations officer recieve a notice of Airport Commission meetings. The next commission meeting is to be held on August 3, 1987, at 8:30 p.m. at the airport. Meeting adjourned at 10:15 p.m. Submitted by Doug Meier. • • RESOLUTION NO. 8583 RESOLUTION DELEGATING AUTHORIZATION FOR LOAN COMMITMENTS FOR REVOLVING LOAN FUND TO HUTCHINSON COMMUNITY DEVELOPMENT CORPORATION FOR LOANS $5,000 OR LESS Where as: The City of Hutchinson has developed an Energy Conservation Loan Assistance fund from the Revolving Loan Fund, and; Where as: The Finance Committee of the Hutchinson Community Development Corporation (HCDC) reviews all Energy Conservation -Loan assistance applications; Now therefore be it resolved: that the City Council does hereby authorize the Finance Committee of HCDC to grant loans approved by the Finance Committee of HCDC in amounts not to exceed $5000 according to procedures of the loan fund as previously approved by the city council. • Adopted by the City Council this 28th day of July, 1987. ATTEST: • Gary D. Plotz City Clerk Paul L. Ackland Mayor RESOLUTION NO. 8584 • RESOLUTION AUTHORIZING HUTCHINSON COMMUNITY DEVELOPMENT CORP. TO PROCEED WITH SMALL CITIES DEVELOPMENT PROGRAM GRANT Where as: The City of Hutchinson is in need of keeping all aspects of its retail, commercial, and industrial base healthy, and; Where as: Many voluntary organizations, individual business owners, and city sponsored groups are able to contribute greatly to the enhancment of the community, and; Where as: The Central Commercial District is in need of several components of economic development and revitalization; Now therefore be it resolved: That the city Council of Hutchinson does support efforts that may be planned for economic development and revitalization of the central business district and asks the Hutchinson Community Development Corporation, working with the Hutchinson Housing and Redevelopment Authority, the Hutchinson Area Chamber of Commerce, Hutchinson Down- town Business Association and city staff to suriously consider a project of private and public funding to include a Small Cities Development Program grant. Adopted by the City Council this 28th day of July, 1987. Paul L. Ackland Mayor ATTEST: Gary D. Plotz 40 City Clerk ffTY Of HUTCH /NSON SHINGTON AVENUE WEST INSON, MINN. 55350 July 22, 1987 Mr. Terry R. Larson Donahue and Associates 7200 Hemlock Lane No. Suite 200 Maple Grove, Minnesota 55369 Dear Terry, I have reviewed the final plan of operation for the Hutchinson wastewater treatment facilities and approve of this plan. Sincerely, Randy ries Dire of Water and Wastewater RD /ds q. v. 0 WASTEWATER TREATMENT FACILITIES HUTCHINSON, MINNESOTA FINAL PLAN OF OPERATION • DONOHUE Engineers /Architects • Project No. 41880.400 July 20, 1987 i Plans and specifications have been prepared for the construction of the wastewater treatment facility for the City of Hutchinson, Minnesota. Construction began in March 1987. INTRODUCTION This final plan of implementation schedule and efficient operation operation identifies the actions and necessary to assure the timely startup of the new wastewater treatment facility. Wastewater will enter the pump station through two mechanical bar screens where large debris in the wastewater will be removed. Next, the wastewater will achieve partial degritting, then be pumped to the treatment facility. The wastewater is then screened by fine static screens or may enter the flow equaliza- tion pond if flows exceed 6.93 MGD. The equalization pond serves to attenuate surges in hydraulic loadings to the remainder of the facility. After fine screening, the wastewater undergoes vortex degritting. Here inorganic material, sand and gravel, which may cause excessive equipment wear, will be removed. The wastewater then enters parallel oxidation ditches where carbonaceous and nitrogenous biochemical oxygen demand will be reduced by the extended aeration activated sludge process. The effluent from the oxidation ditches, called mixed liquor, flows to two final clarifiers where the biological solids will settle to the bottom and the clarified water will pass over the weirs. The effluent is chlorinated to kill pathogenic organisms. The effluent will then be dechlorinated to protect aquatic life in the South Fork of the Crow River and cascade aerated to increase the dissolved oxygen concentration prior to discharge to the River. During the various treatment processes, sludge is produced as wastewater is purified. The waste activated sludge produced by the extended aeration activated sludge process will be thickened and pumped to the sludge storage tanks. The sludge will then be pumped to the belt filter presses and dewatered. This sludge will be disposed of by agricultural land application. An implementation schedule in chronological order appears in the following section. The remaining sections discuss and summarize staffing and training, records, reports, and laboratory control, process control and startup procedures, safety training program, maintenance management program, emergency operation plan, opera- tion and maintenance manual, operations budget, performance cer- tification, and other elements. 0 • • • Whenever possible, reference is made to the O &M Manual to be prepared for the project by Donohue. A final copy of the O &M Manual will be provided to the Minnesota Pollution Control Agency (MPCA) when the project is 80% completed. IMPLEMENTATION SCHEDULE The percentages presented here are based on construction com- pletion. If changes are necessary, the Implementation Schedule will be revised. This final plan was prepared pursuant to the requirements of the Minnesota Pollution Control Agency (MPCA). % Project Completion Date Action 0 3/87 a. Start construction of the wastewater treatment facility, by Contractor. b. Receive approval of preliminary user charge system, by MPCA. 10 4/87 a. Begin outline of O &M Manual, by Donohue. 15 5/87 a. Complete outline of O &M Manual, by Donohue. • 25 6/87 a. Begin assembling equipment parts inventory system and operation and maintenance instruction manuals, by Donohue. 35 7/87 a. Develop and recommend plant staffing requirements, by Donohue. b. Submit final plan of operation to MPCA for review and approval, by Donohue. 50 8/87 a. Plant Superintendent certified, by City. b. Receive approval of final plan of operation, by MPCA. c. Review plant staffing requirements with City, by Donohue. d. Begin writing final O &M Manual, by Donohue. 60 9/87 a. Review operation budget considerations, by Donohue. b. Update cooperative assistance agreements with other agencies as required, by City. 0 2 70 10/87 a. Initiate maintenance management program • development, by City and Donohue. b. Finalize required cooperative assistance agreements with other agencies, by City and Donohue. 75 11/87 a. Begin development of emergency operating plan (EOP) by City and Donohue. b. Initiate equipment inventory and spare parts system, by City and Donohue. c. Develop control test requirements, by Donohue. d. Review records, reports, and laboratory control systems with City, by Donohue. 85 12/87 a. Finalize O &M Manual, by Donohue. b. Entire staff on site, by City. c. Background or basic training of staff, by City. d. Begin update of present operator first aid and safety training, by City and Donohue. e. Submit final O &M Manual to MPCA for review and approval, by City and Donohue. 90 1/88 a. Finalize maintenance management program, • by City and Donohue. b. Pre - startup staff training for emergency operating plan, by Donohue. c. Finalize development of operator first aid and safety training, by City and Donohue. d. Receive approval of O &M Manual, by MPCA. 92 2/88 a. Complete background training of staff, by City. b. Finalize equipment inventory and spare parts system, by City and Donohue. c. Finalize EOP, by City and Donohue. 94 3/88 a. Begin operator training in operation and maintenance procedures including detailed process control and detailed start -up procedures, by Donohue. b. Update operator training in safety and emergency procedures, by Donohue. c. Dry test equipment, by Contractor. d. Develop new operating budget, by City and Donohue. 0 . 96 4/88 a. Set up laboratory, by Donohue and City. b. Review control test and sampling techniques and interpretation with City, by Donohue. c. Submit final user charge system to MPCA for review and approval, by Donohue. d. Complete operator training in safety and emergency procedures, by Donohue. 98 5/88 a. Receive approval of final user charge system by MPCA. b. Provide instruction for laboratory equipment, by Donohue and manufacturer. c. Training, by equipment manufacturers. d. Wet test equipment, by Contractor. 100 6/88 a. Review staffing and training plan annually prior to project certification, by City and Donohue. b. Review records, reports, and laboratory control program annually starting prior to project certification, by City and Donohue. c. Initiation of operation and submit letter to MPCA, by City. • d. Process optimization and troubleshooting, by Donohue and City. e. Start safety reviews with City annually prior to project certification, by Donohue. f. Initiate maintenance management program as defined in the O &M Manual, by City. g. Review maintenance /management program with City prior to project certification, by Donohue. h. Execute mock emergency drill to validate mutual aid agreements; by City. i. Review of emergency plan prior to project certification, by Donohue. j. Implement new budget, by City. k. Adopt and implement Sewer Use Ordinance, by City. 30 days prior 5/89 a. Revise O &M Manual as required and submit to to completion MPCA for approval, by Donohue. of startup b. Review budget prior to project completion, and perform- by Donohue. ance certi- c. Develop and submit evaluation report to the fication City, by Donohue. • 4 One year 6/89 a. Submit project certification to MPCA for • after initi- approval, by City. ation of operation 30 days after 7/89 a. Develop and submit corrective action report completion (if report is not acceptable for certifi- of startup cation), by City. and perfor- mance certifi- cation STAFFING AND TRAINING All personnel that will work at the facility should be present for instruction in the proper operation and maintenance of the equipment. The present Plant Superintendent, will be in respon- sible charge of the new facilities. Training by Donohue and by equipment manufacturers is discussed in the appropriate sections of the plan of operation. The following schedule is recommended for developing an adequate staff. RECORDS AND LABORATORY CONTROL A maintenance record system will be developed by the City and Donohue for the wastewater treatment facility equipment. In addition, a facility operations record system will be developed and used for each treatment process. A schedule and procedures for obtaining and analyzing samples required for process control and reporting will be discussed in the 0 &M Manual. The following schedule is recommended for famil- iarizing the operators with the necessary procedures: • 5 Activity Date a. Develop and recommend plant staffing requirements, by Donohue. 7/87 • b. Review plant staffing requirements with the City of Hutchinson, by Donohue. 8/87 C. Plant Superintendent on -site and certified. 8/87 d. Entire staff on -site, by City. 12/87 e. Background or basic training of staff, by City. 12/87 f. Complete background training of staff, by City. 2/88 g. Review staffing and training plan starting prior to project certification, by City and Donohue. 6/88 RECORDS AND LABORATORY CONTROL A maintenance record system will be developed by the City and Donohue for the wastewater treatment facility equipment. In addition, a facility operations record system will be developed and used for each treatment process. A schedule and procedures for obtaining and analyzing samples required for process control and reporting will be discussed in the 0 &M Manual. The following schedule is recommended for famil- iarizing the operators with the necessary procedures: • 5 • Activity Date a. Establish records, reports and Will be outlined laboratory control system, by in O &M Manual. Donohue. b. Review records, reports, and laboratory control system with City, by Donohue. 11/87 C. Set up laboratory, by Donohue and City. 4/88 d. Provide instruction for laboratory equipment, by Donohue and manufacturer. 5/88 e. Review program prior to certification, by City and Donohue. 6/88 PROCESS CONTROL AND STARTUP PROCEDURES New process equipment will be started when the equipment is deemed ready to accept the flow and the construction sequence permits. At that time, the contractor and manufacturers' repre- sentatives should complete checkout of the equipment. All per- sonnel responsible for the operation and maintenance of the faci- lities will be present during the equipment checkout and startup. Startup procedures for individual equipment units will be pre- sented in the manufacturer's O &M instructions for the respective • equipment. Manufacturer's O &M instructions will be submitted as part of the O &M Manual. Maintenance and operational instructions will also be provided by the manufacturers' representatives at checkout and startup. The following schedule for equipment training, checkout and startup is recommended: a. b. C. d. e. f. 9. Activity Develop control test requirements, by Donohue. Training, by Donohue. Dry test equipment, by Contractor. Review control test and sampling techniques and interpretation with City, by Donohue. Wet test equipment, by Contractor. Training, by equipment manufacturers. Initiation of operation and submit letter to MPCA, by City. h. Process optimization and trouble- shooting, by Donohue and City. SAFETY TRAINING PROGRAM Date 11/87 1/88 3/88 4/88 5/88 5/88 v v" The O &M Manual will summarize safety considerations. Safety considerations are further detailed in the Water Pollution Con- trol Federation's Manual of Practice No. 1. A continuing safety training program should be developed for the • treatment facility personnel. The program should expand upon the existing safety programs including formal first aid training by a certified instructor. The recommended implementation schedule for safety and first aid training is as follows: EMERGENCY OPERATING PLAN (EOP) Successful operation of the wastewater treatment facility during • emergency situations depends upon proper responses by the operat- ing personnel. Training in emergency action develops the proper response to an emergency situation. The EOP should include, where possible, training simulations of actual situations. The O &M Manual will address some of the major emergencies that could impair the operation of the facility. A continuing EOP should be developed by the appropriate personnel. A recommended schedule for developing and initiating the EOP follows: Activity a. Update cooperative assistance agreements with other agencies as required, by City. b. Finalize required cooperative assistance agreements with other agencies, by Donohue and City. C. Begin development of EOP, by Donohue and City. d. Pre- startup staff training for emergency plan, by Donohue. 7 Date 9/87 10/87 11/87 1/88 • Activity Date a. Begin update of present operator first aid and safety training program, by City and Donohue. 12/87 b. Finalize development of operator first aid and safety training program, by City and Donohue. 1/88 C. Update operator training in safety and emergency procedures, by Donohue. 3/88 d. Complete operator training in safety and emergency procedures, by Donohue. 4/88 e. Start safety reviews with City prior to project certification, by Donohue. 6/88 EMERGENCY OPERATING PLAN (EOP) Successful operation of the wastewater treatment facility during • emergency situations depends upon proper responses by the operat- ing personnel. Training in emergency action develops the proper response to an emergency situation. The EOP should include, where possible, training simulations of actual situations. The O &M Manual will address some of the major emergencies that could impair the operation of the facility. A continuing EOP should be developed by the appropriate personnel. A recommended schedule for developing and initiating the EOP follows: Activity a. Update cooperative assistance agreements with other agencies as required, by City. b. Finalize required cooperative assistance agreements with other agencies, by Donohue and City. C. Begin development of EOP, by Donohue and City. d. Pre- startup staff training for emergency plan, by Donohue. 7 Date 9/87 10/87 11/87 1/88 • e. Finalize EOP, by Donohue and City. 2/88 f. Execute mock emergency drill to validate mutual aid agreements, by City. 6/88 g. Review of emergency operating plan annually prior to project certification, by Donohue 6/88 MAINTENANCE MANAGEMENT PROGRAM (MMP) Equipment maintenance schedules, troubleshooting procedures, spare parts recommendations, etc., are provided in the manu- facturer's O &M instructions presented with the O &M Manual. A computerized maintenance record system and preventive maintenance schedule will be developed as part of the MMP. The following schedule is recommended for developing a MMP. The O &M Manual will be written, finalized, and submitted for approval in accordance with the following schedule. Activity Date a. Begin outline of O &M Manual, by Donohue. 4/87 b. Complete outline of O &M Manual, by Donohue. 5/87 C. Begin assembling equipment parts inventory system and operation and maintenance instruction manuals, by Donohue. 6/87 d. Begin writing final 0 &M Manual, by Donohue. 8/87 • 8 Activity Date a. Initiate maintenance management program development, by Donohue. 10/87 b. Initiate equipment inventory and spare parts system, by City and Donohue. 11/87 C. Finalize maintenance management program, by City and Donohue. 1/88 d. Finalize equipment inventory and spare parts system, by City and Donohue. 2/88 e. • Begin operator training in operation and maintenance procedures including detailed process control and detailed startup, by Donohue. 3/88 f. Initiate maintenance management program as defined in the O &M Manual, by the City. 6/88 g. Review program annually with the City prior to project certification, by Donohue. 6/88 OPERATION AND MAINTENANCE MANUAL The O &M Manual will be written, finalized, and submitted for approval in accordance with the following schedule. Activity Date a. Begin outline of O &M Manual, by Donohue. 4/87 b. Complete outline of O &M Manual, by Donohue. 5/87 C. Begin assembling equipment parts inventory system and operation and maintenance instruction manuals, by Donohue. 6/87 d. Begin writing final 0 &M Manual, by Donohue. 8/87 • 8 e. Finalize O &M Manual, by Donohue. 12/87 f. Submit final 0 &M Manual to the MPCA for review and approval, by Donohue. 12/87 g. Receive approval of O &M Manual, by MPCA. 1/88 h. Revise O &M Manual as required and submit to MPCA for approval, by Donohue. 5/89 OPERATIONS BUDGET To ensure that the proper operation and maintenance of the waste- water treatment facilities are being provided, a new operations budget will be developed. The development and implementation of this budget and recommended review will be as follows: Activity Date a. Review operation budget considerations, by Donohue. 9/87 b. Develop new operating budget, by Donohue and City. 3/88 C. Implement new budget, by City. 6/88 d. Review budget prior to project completion, by Donohue. 5/89 PERFORMANCE CERTIFICATION An evaluation report will be submitted to MPCA for approval at • least 30 days prior to completion of startup to indicate the overall success of the services conducted and plant to meet project standards. The recommended schedule is as follows: Activity Date a. Develop and submit evaluation report to City, by Donohue. 5/89 b. Submit project certification to MPCA for approval, by City. 6/89 C. Develop and submit corrective action - report (if project is not acceptable for certification), by City. 7/89 OTHER ELEMENTS To ensure the proper operation and maintenance of the wastewater treatment facilities is provided, a User Charge System and Sewer Use Ordinance must be developed, adopted,and implemented. Also to ensure timely startup and efficient operation of the treatment facility, a final plan of operation must be developed. The re- commended schedule is as follows: • W Activity a. Receive approval of preliminary user charge system, by MPCA. b. Submit final plan of operation to MPCA for review and approval, by Donohue. C. Submit final user charge system to MPCA for review and approval, by Donohue. d. Receive final approval of final User Charge System, by MPCA. e. Adopt and implement Sewer Use Ordinance, by City. OANDM /PPO /AB5 • • 10 Date 3/87 7/87 4/88 5/88 6/88 REGULAR COUNCIL MEETING WATER & SEWER FUND *Mn. Wastewater Operators Assn. *U.S. Postmaster *Withholding Tax Acct. *PERA *Withholding Tax Acct. *PERA Central Garage Johnson Radio Comm. Juu1 Contracting Lefever,Lefler eta1. Mn. Valley Testing Lab. Power Process Equipment Water Products Co. Witte Sod Davies Water Equipment Donahue & Associates Arcon Const. Co. Robert L. Carr Co. • CENTRAL GARAGE FUND *PERA *Withholding Tax Acct. *PERA *Withholding Tax Acct. Hayden Murphy Equipment Hutch Iron & Metal Jerabek Machine Shop Schmeling Oil Co. W.D. Cooling Wigan Chev. Co. GENERAL FUND *Dept. of Natural REsources *Dept. of Natural Resources *Dept. of Natural Resources *Withholding Tax Acct. *Bill Powers *Dept. of Natural REsources *Dept. of Natural Resources is *Valley Fair *The Map Store *PERA *Hutchinson Telephone Co. July 28, 1987 4 tickets postage for water bills social security pera social security pera May repair jobs repairs excavate for watermain legal fees testing parts meter & parts 14 rolls sod parts professional fees request N2 request #3 f pera social security pera social security parts iron iron oil repairs repairs boat registration fees ORV registration fees snowmobile registration fees social security damage claim boat registration fees snowmobile reg. fees 33 tickets maps pera phone service $60.00 110.44 473.25 270.00 494.64 270.29 728.39 29.80 244.50 138.54 206.00 554.50 6069.52 14.00 301.08 36,115.82 289,081.93 I18,713.I0 $ 453,875.80 $46.42 78.10 46.42 78.10 9.00 30.83 6.72 173.25 27.95 930.00 $1426.79 $215.00 18.00 170.00 3554.87 168.80 51.00 18.00 333.30 19.30 3938.31 1950.51 / /!e?,' -2- *Dept. of Natural Resources boat registration fees *Insurance Planners notary commission renewal *League of Mn. Cities registration fee *Withhold Tax Account social security *per pera *Commissioner of Revenue arena sales tax *Dept. of Natural Resources boat registration fees Virgil Anthony shelter cancellation Mardi Miller swimming supplies Greg Ziemer volleyball refund Reuben Schutz. swimming refund Mary Berger swimming refund Frieda Reinitz trip refund Robin K1opp trip refund Jane Stritesky swimming cancellation Joanne Keilen swimming cancellation Leslie Elder swimming cancellation Carole Craig swimming cancellation JuLeen Peek swimming cancellation Jim Cavanaugh swimming refund Jim Felling swimming refund Ruth Osborne swimming refund Cal Rice court house for ditch maps James Marka seminar redwood falls Mary Wangerin tour refund Del Derifield tour refund • Elaine Erickson tour refund Helen Kohls tour refund Eva Tewes tour refund Scott Bauer umpire Jim Hamann umpire Gary Hranicka umpire Louis King umpire Dave Knick umpire Gale Larson umpire Kurt Teske umpire Howard Manthei umpire Lawrence Nelsen Jr. umpire Reinhold Runke umpire Aron Rannow umpire Jeff Schrader umpire Gene Starke umpire Marc Telecky umpire Matt Telecky, umpire Tim Wilson umpire Rick Zillmer umpire Brian Giersdorf supplies Dr. Kenneth Peterson physical Ron Robinson Bureau of Bus Practice 6 mos. subscription Cross Nurseries Inc. trees Crowley Co. Inc. supplies Clareys Safety Equipment • equipment Fox Valley Systems Inc. supplies GH Publications cassette package Goebel Fixture Co. pool rental refund Hyman Freightways Inc. freight charges $68.00 70.00 10.00 3612.53 3661.78 70.78 38.00 5.00 16.43 25.00 10.00 10.00 12.00 22.00 10.00 12.00 10.00 10.00 36.00 10.00 10.00 9.00 5.95 7.99 14.00 30.00 30.00 8.00 8.00 84.00 60.00 144.00 168.00 208.00 72.00 144.00 48.00 96.00 24.00 15.00 36.00 120.00 15.00 18.00 84.00 60.00 49.46 95.00 33.66 578.40 83.00 195.75 89.72 99.00 60.00 32.30 $34.30 929.55 300.00 30.00 9.40 118.00 57.60 110.44 544.74 108.00 30.00 17.00 100.23 800.00 2854.37 35.36 3.35' 201.56 4760.56 775.50 3.75 101.00 108.48 600.00 14.90 9.28 729.87 265.00 1500.00 87.50 328.59 275.76 5.48 1196.80 211.00 43.00 7500.00 18.49 5.00 136.67 163.09 92.00 111.54 17.50 189.25 5930.00 102.00 93.00 48.20 426.25 421.86 82.80 37.75 100.00 $ 53,557.51 -3- K -Hill Signal Co. batteries Linder Bus Co. bus rental Mn. CLE 2 registration fees New Ulm Chamber of Commerce tour guide Potentials Development 2 subscriptions Pipestone Hiawatha Club balance on tickets Quast Transfer freight charges United Laboratories chemicals Vossen Brothers repairs Willmar Voc Tech 44 plan for May Walter H. Baker Co. royalty income Witte Sod 17 rolls sod Albinson direct elev. rod Am. Risk Services August services Arnold & McDowell legal fees Brunner Sales solar salt Brinkman Studio photo finish . Cash Wise supplies Central Garage May repair jobs Coca Cola Bottling supplies Carneys Crow River warehouse supplies Co. Treasurer d1 fees County Market supplies Charles Bailly & Co. audit fees Don Streicher Guns name tags Dons Foods soap -fire dept. Douglas Jost conferences & mileage Crow River Glass Co. repairs • Eileen Goeders contract payment ERickson Oil Products gasoline Feed Rite Controls chemicals Great Plains Supply supplies Hager Jewelry ups charges Henrys Candy Co. supplies Hutch Com. Hospital exam of S. Mogard Hutch Com. Hospital physical of R.Robinson Hutch Fire Dept. 1987 relief contribution Hutch Iron & Metal iron Hutch Landscaping chemicals K Mart supplies Lefevere, Lefler et. al. legal fees Mini Biff rental units Mn. U. C. Fund unemployment -C. Brill Olsons Locksmith repairs Pitney Bowes rental Peterson Bus Co. coach bus rental Pitney Bowes Credit Corp. mail scale rental Rite Way Auto Wash bus maintenance St. Paul Book & Stationery adding tape Uniforms Unlimited clothing U.B.C. supplies Xerox correct tape West Pub. Co. Wigen Chev. law book supplies $34.30 929.55 300.00 30.00 9.40 118.00 57.60 110.44 544.74 108.00 30.00 17.00 100.23 800.00 2854.37 35.36 3.35' 201.56 4760.56 775.50 3.75 101.00 108.48 600.00 14.90 9.28 729.87 265.00 1500.00 87.50 328.59 275.76 5.48 1196.80 211.00 43.00 7500.00 18.49 5.00 136.67 163.09 92.00 111.54 17.50 189.25 5930.00 102.00 93.00 48.20 426.25 421.86 82.80 37.75 100.00 $ 53,557.51 • • -4- BONDS FUNDS Bonds of 1987 Mn.. Pollution Control Agency permit $80.00 Ind. School Dist. 423 2 easements 2.00 Huron Associates easement 1.00 Carl & Elaine Rickeman 2 easements 2.00 Deforrest Wagner easement 1.00 Larry & Sherry Bethke easement 1.00 Hutch Coop easement 1.00 Gertrude Klammer easement 1.00 Joseph & Cheryl Dooley easement 2.00 UBC remodel cooler $ 90.00 MUNICIPAL LIQUOR STORE Quality Wine & Spirits wine & liquor $2013.74 Johnson Brothers Wholesale wine & liquor 291.27 Griggs Cooper & Co. wine & liquor 2640.12 Ed Phillips &Sons wine & liquor 2004.38 Ed Phillips & Sons wine & liquor 1526.31 Griggs Cooper & Co. wine & liquor 2129.91 Quality Wine & Spirits Co. wine & liquor 1859.12 Johnson Brothers Wholesale wine & liquor 2083.23 Municipal Utilities gas & electricity 855.00 UBC remodel cooler 198.97 Coast to Coast June invoices 72.72 City of Hutchinson water,sewer, refuse 69.41 Hutch Leader June advertising 164.00 Henrys Candy Co. June invoices 1232.08 Nationwide Papers bags 117.87 Tombstone Pizza beef sticks 8.00 Mn. Mun. Liquor Store annual dues 300.00 Chamber of Commerce mystery shopper 10.00 PERA pera 171.97 Withholding Tax Acct. social security 297.77 City of Hutchinson payroll 4563.38 $ 22,609.25 E a / (612)1587-5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 JULY 28, 1987 TO: MAYOR & CITY COUNCIL -------------------------------------------------------------- FROM: KEN MERRILL, FINANCE DIRECTOR ------------------------------- ----------- ------------ -- ------ SUBJECT: 1987 CITY ELECTIONS --------------------------------------------J---- 1987 legislative changes have been made in the election law effective August 1, 1987. The City Attorney is reviewing the dates as listed, but the tenative dates are as follows: August 11 Publication - NOTICE OF FILLING Sept Oct. Nov. Second date to Publish 25 First date to File for office 8 Last day to file for office 20 Last day to pubish - NOTICE OF ELECTION 27 Last day to publish - SAMPLE BALLOT 3 DAY OF ELECTION. Again the above is subject to city attorney approval . Office for elections this year are: MAYOR - 2 YEAR TERM 2 ALDERMAN - 4 YEAR TERM ! TERMS OF MARLIN TORSERSON k PAT MIKULECKY 1 Parks Recreation Forestry Civic Arena 900 Harrington Street Hutchinson, Minnesota 55350 • (612) 5672975 �S010 TO: Mayon 9 City Counci.t FOR YOUR INFORMATION FROM: Bruce Enicbon, Parka 8 Recneafii.on D.(neatan DATE: July 21, 1987 SUBJECT: Pool Deck Area and PoPicies At the diAectou meeting wedneaday, JuCy 15th I was hequezted to wa,ite a memo exp- ain.ing the grassy pool deck area and the cCothing /no ctoth.i.ng poP%cy at the pool. -The gA".5 y poot deck area was at the rec- ommendation oU the Parka 8 Recheation Eoand and completed s impty by moving the exiting hence and adding 4' Bence between .th.i6 area and the wading pool. The to.tat coat oU the project was appnox,imattey $150. -The cto.th.ing Lequihement for the poop cvicea deaE6 more with the showeh requucemewt6 according to the Department o$ Health (listed betow). The main pun.poae o5 .tw .iA {nor the ,totat cteanti,nus o6 the poot and deck area MS s 144.05 4717.3700 SUPERVISION OF BATHERS. A qualified attendant, trained in first aid and resuscitation, shall be on duty at all times the swimming pool is open to use by bathers except as provided in part 4717.3300, subpart 4. Such attendant should be in full charge of bathing and have authority to enforce all rules of safety and sanitation. The following personal rules shall be enforced: A. All persons using the swimming pool shall take a cleansing shover bath in the nude, using warm water and soap and thoroughly rinsing off all soap suds, before entering the swimming pool room or enclosure. A bather leaving the pool to use the toilet shall take a second cleansing bath before returning to the swimming pool room or enclosure. B. Any person having en infectious or communicable disease shall be excluded from a public swimming pool. Persons having any considerable area of exposed subepidermal tissue, open blisters, cuts, e t c . , shall be veined that these are likely to become infected and advised not to use the pool. C. Spitting, spouting of water, blowing the nose, etc., in the swimming pool shall be strictly prohibited. D. No running and boisterous or rough play, except supervised water sports, shall be permitted in the pool, on the runways, diving boards, floats or platforms, or in dressing rooms, shover rooms, etc. E. Glassware or similar materials having a tendency to shatter upon impact shall not be allowed within the swimming pool enclosure area. F. Suitable placards embodying the above personal regulations and instructions and those relating to suits and towels shall be conspicuously posted in the ewimaing pool room or rnclosure and in the dressing rooms and offices at all art mining pools. r� • • WAR FROM: SUBJECT: (612) 587.5157 CITY OF HUM1VINSON 37 WASHINGTON AVENUE WEST HUTCNINSON, MINN. 55350 FOR YOUR INFORMATION M E M O R A N D U M DATE: July 17, 1987 GARY PLOTZ — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — MOTOR POOL, DOUG MEIER ------------------------ - - - - -- — ENGINE OVERHAUL — — — — — — — — — — — — — — — — — — — — — I would like to clarify the circumstances concerning the engine overhaul out of Unit #38, a 1980 Terex Front -end Loader. This unit is approximately seven years old with 3500 hours on the engine. This amount of hours would equate to approximately 200,000 miles. While there has been speculation that this engine should have lasted longer, I feel that with the type of operation the loader must endure, the City of Hutchinson received excellent service from this unit. The engine was torn down by Mark Benton, who is employed by GTC in Hutchinson. He analyzed the problem and his conclusion was that the engine was losing the rear main drive gear, which caused the destruction of idler, this threw the cam timing off, which caused the valves to bend, also scoring the pistons and breaking rings. The warranty has expired due to the length of time the city has owned this unit. The warranty concerning the engine was for twelve months with no limit for hours of operation. I feel that this engine problem was not caused by operator negligence. I have attached a copy of the estimate of repair and as you can see the amount is for $4,700. I requested an additional $1,000 to offset expenses such as radiator repair and also the blower was damaged and must be recaired These renairs will be done at different facilities than GTC, therefore *_hcse additional expenses didn't appear on the estimate. DM/pi _ PERFECT CIRCLE 4 T MACHINE SHOP Quality Parts Perfect Circle VICTOR /J . Customer Name Address:— (street) (city) Phone No.: Contact: P.OJ Joo # Year: © - Instruction i / r N_ 16257 CAR QUEST AUTO PARTS OF HUTCHINSOC 107 1 st Ave. N.E. Hutchinson, MN 33350 Phone: 587 -2618 _N A tate) Date Rec'd: • .�..wsv�� . vi�c�i�sa- �[ f1s•_.L��r7lrli`T+���.CZTa� /i�� • VMS—' . WMEMAMMM �� a i 0 • 40 DATE TO uafi (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 July 22, 1987 ,"Mayor and City Council Director of Engineering M E M 0 FOR YOUR INFORMATION FOR YOUR INFORMATION RE: Curb on Century Avenue Adjacent to Greencastle Apartments At the request of Alderman Mlinar, we inspected the curb on the North side of Century Avenue South of Greencastle Apartments. One area of curb, about ten feet in length, should be replaced to obtain a uniform flow line in the gutter. Since the street is due for resurfacing in the next few years and the curb is not a hazard in its present condition, I recommend that replacement be accomplished in conjunction with street resurfacing. EA /pv cc: Larry Karg Respectfully submitted, Eugene derson Director of Engineering i Iff- u1'Tl'. EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL FOR YOUR INFORMATION DATE July 14, 1987 , (1)Chad Ban en 735 Dale, Hutchinson , (2)Chris McKean 636 Glen, Hutchinson JOB TITLE Stunning, Park Maintenance SUPERVISED BY Bruce Ericson 0 EMPLOYMENT STATUS X NEW EMPLOYEE X OTHER?2)work -Study previously FULL TIME _xPART TIME OR SEASONAL • Summer PAY RATE T2, T3 COMMENTS THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL POLICY AND TO THE COUNCIL APPROVED SELECTION PROCESS, i DEFARTME HEAD L�j PERSONNEL 'COORDINATOR • 7 t fit CITY ADMINISTRATOR 0 • EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL NAME Gary Ellis JOB TITLE SUPERVISED BY. Park Maintenance Bruce Ericson FOR YOUR INFORMATION DATE July 17, 1987 ADDRESS , 964 Rolling Greens Lane, Hutch EMPLOYMENT STATUS x NEW EMPLOYEE OTHER: FULL TIME _PART TIME OR SEASONAL REPLACING ANOTHER TEMP PAY RATE T1 COMMENT THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL POLICY AND TO THE COUNCIL APPROVED SELECTION PROCESS, DE RTM ' HEAD PERSONNEL COORDINATOR CITY AD NISTRA R Cry Of "UnHosoo EMPLOYMENS ADVISORY TO MAYOR AND CITY COUNCIL FOR YOUR INFORMATION NAME Tracy Ellis - CcncessicrLs Stems Meier _ Park Maintenance uly 22. 1987 DATE J ADDRESS 964 gflllin9 Green`' iane. �tcYun� 495 Milwaukee Ave, liutchi �pB SUPERVISED BY B Ce tics 1S OTHER' A EMPLOYEE X TIME =ORE SONAL NEW • STATUS EMPLOYMENT FULL TIME PAY RATET -1 vo Yia� left -. COMMENT ------ — PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL SELECTION THE ABOVE TO THE COUNCIL APPROVED POLICY AND ^., DEP N / H, D PERSONNEL COORDINATOR • CITY ATOR FOR YOUR INFORMATION BURNS MANOR MUNICIPAL NURSING HOME REPORT OF EARNINGS AND EXPENSES MEMO: Bond Payment Due by Dec. 31st &ounts Receivable 90,000.00 114,622.60 100,000.00 122,938.43 June 1986 June 1987 1986 thru June 30th 1987 thru June 30th )M RESIDENTS (NET) ........... EXPENSES: stration & General........... lance & Operations........... y & Linen .................... �eping ....................... 3 Services ................... Services ..................... AL OPERATING EXPENSES........ INCOME BEFORE DEPRECIATION.. iation ....................... TING INCOME .................. DME .......................... tai .......................... & BOND EXPENSES .............. or (LOSS) .................... 175,250.06 180,323.44 1,066,284.45 1,037,541.60 27,927.65 28,368.84 169,387.40 187,480.92 9,870.09 9,770.21 87,406.84 85,864.57 26,215.35 23,751.20 150,646.07 144,513.84 8,470.03 8,094.48 50,706.53 47,356.94 81492.34 9,501.92 51,688.82 60,438.45 74,312.59 70,560.27 454,403.44 459,377.45 3,554.53 4,408.67 26,233.02 24,998.17 158,842.58 154,455.59 990,472.12 1,010,030.34 16,407.48 25,867.85 75,812.33 27,511.26 4,380.00 4,503.00 26,280.00 27,018.00 12,027.48 21,364.85 49,532.33 493.26 3,618.18 3,821.05 16,184.15 15,821.42 15,645.66 25,185.90 65,716.48 16,314.68 794.16 391.66 1 4,515.00 2,400.00 14,851.50 24,794.24 1 61,201.48 13,914.68 MEMO: Bond Payment Due by Dec. 31st &ounts Receivable 90,000.00 114,622.60 100,000.00 122,938.43 Ll \J F FOR YOUR INFORMATION THE HUTCHINSON SAFETY COUNCIL :r; 4, AL i J, s, The Hutchinson Safety Council met on May 18, 1987 at the Fire Hall at 12:00 noon. Present were 16 members. The meeting was called to order by President Warren Kempfert. We observed a moment of silent prayer. The minutes of the April meeting were approved as presented. The treasurer's report was also approved as presented. For old business it was noted there are still wiring problems with the traffice lights by Happy Chef. We then discussed having a booth again at the County Fair. Many council members felt that it is not worth our time. President Kempfert appointed Myron Johnson to select a group and make a determination at our Jute meeting regarding the fair booth. Warren Kempfert then displayed a No -Max garment which is used at 3M. It is a fire - retardant fabric which offers 4 seconds of protection. It took 2 years to be developed and is sold by DuPont. For new business, a letter from Steve Nyhus was received that he will be leaving the state and will no longer be on our Council. George Field will provide the program for our June meeting. There was no further businesss. The meeting was adjourned. Our next meeting will be June 22, 1987 at 12:00 noon at the Fire Hall. Submitted by: Patty Stallman, Secretary /Treasurer TREASURER'S REPORT: Balance on hand as of 5/18/87 Balance on hand as of 6/22/87 Savings balance as of 6/22/87 $152.81 515.81 $154.10 Prior to our May meeting, Jim Haasl and John Gregor presented a discussion on our new police facility. ITAdre 183 University Ave. E., St. Paul, MN 55101 -2526 (612) 227 -5600 0 i July 13, 1987 TO: FROM: RE: Mayors, Managers, Clerks, Finance Officers Donald A. Slater, Executive Director Laurie Fiori Hacking, Legislative Representative 1988 Levy Limits and Appeals Process CO JUL1987 RECEIVED By Within the next few days, your city will receive notice of its 1988 levy limit and information about permissible appeals to the new, much more stringent levy limit law. The League of Minnesota Cities would like to bring you up to date on recent developments with the three percent levy limit, and the Department of Revenue's intentions for interpreting and administering the levy limit appeals process. This Department of Revenue's appeals process allows very little time for cities to determine their revenue needs and the possible shortfalls they will be facing under these new severe levy limits. The League urges cities to immediately make preliminary evaluations of their 1988 levy needs. And, while it may be politically difficult for the city to seek additional taxing authority above that granted by the state under the three percent levy limit, we urge you to consider this option as soon as possible. Preliminary indications are that the Department of Revenue will be extremely restrictive in describing what types of appeals they will allow. The League believes are narrowly, and improperly, interpreting the appeals language and we would like to provide you with additional background information so that you may make a more informed judgment about whether your city might seek an appeal. HOW THE NEW LEVY LIMIT LAW WORKS In a June 2 memorandum from the League you received information about the new state tax law which imposes a very stringent levy limit on cities for payable 1988. Generally, this new law will limit 1988 city levy increases to three percent. Only a city's costs for bonded indebtedness and unfunded accrued pension liabilities are permitted to be outside the levy limit. Unlike prior levy limit law, special levies for such items as new commercial /industrial development will be included in the three percent levy limit. Also, unlike prior law, small cities (with population under 5,000) are brought under the three percent limit. The attached description provides more detailed information about the mechanics of the new levy limit law. THE APPEALS PROCESS Along with the imposition of more severe levy limits, the Legislature also provided a levy limit appeals mechanism. This mechanism is designed to allow the Commissioner of Revenue to make adjustments in cities' levy limit bases under certain circumstances. Specifically, the appeals language states: A governmental subdivision ... may appeal to the commissioner of revenue for an adjustment in its levy limit base . If the governmental subdivision can provide evidence satisfactory to the commissioner that its levy for taxes payable in 1987 had been reduced because it had made expenditures from reserve funds, or for any other reason, or that it is necessary to levy additional amounts for taxes payable in 1988 which were not levied in 1987, the commissioner may permit the governmental subdivision to increase its levy limit base under this section by the amount determined by the commissioner. The commissioner's decision is final. It has been the opinion of the League, as well as Representative Voss (Chairman of the House Taxes Committee) that this appeals language ought to be liberally applied to the special circumstances which cities may cite in requesting an appeal. A group of city officials representing both small and large cities within the League has met with Revenue Commissioner Tom Triplett, Assistant Commissioner John Haynes, as well as members of the Legislature in an attempt to assure that special financial problems cities face are understood, and that the legislative intent for the appeals process is properly carried out. We have also twice provided written comment to the Commissioner outlining our concerns. League staff have been consulting with a number of city staff to gather information about the types of problems cities may have with the new law. IMPACT ON SOME CITIES COULD BE SEVERE Some cities we have contacted have worked through the new levy limit law and estimated how it right affect their 1988 budgets. Many of those cities have been startled by their findings. For example, the city of Rochester anticipates a $400,000 shortfall. The city of St. Louis Park estimates that its budgetary needs will exceed its restricted levy by $950,000. The purchase of one $11,000 police car will exceed the allowable increase for the city of Barnesville. Your city could face similar financing difficulties. We urge you to begin making budget estimates as soon as possible. The time table for seeking appeals will be quite short. The Department of Revenue plans to mail levy limit notices on July 17. Cities' appeals stating the reasons for appeal, requested "amount of adjustment in their levy limit bases, and justifications for such requests must be received by the Department of Revenue by August 14. The Department plans to respond to appeals, making a preliminary decision by September 4. In the event of an unfavorable preliminary decision, cities will have 14 days (until September 18) to counter the decision and provide additional information. October 1 is the final date for certifying levies for 1988. SPECIFIC CIRCUMSTANCES FOR APPEAL Outlined below are examples of circumstances which may make a city eligible for appeal of its levy limit. The League urges cities to aggressively exercise their appeals rights. If you "are considering an appeal, please contact Laurie Fiori Hacking or Sarah Hackett of the League staff. They will be keeping track of the number of cities pursuing appeals and will assist in providing you with further information. In addition, we urge you to contact your state legislators about budget difficulties your city is facing. without such information the Legislature could impose even tighter levy limits next year. Use of reserve funds. The levy limit appeals process clearly allows a city to request an adjustment in its levy limit base if it used • reserve funds to cover expenditures in 1987. The Department of Revenue will permit such adjustments but will request documentation that reserve funds were used. For some cities, particularly smaller cities, which may not have used a clearly identified reserve fund, we have requested the Department of Revenue to be flexible in what it requires as documentation. For example, we have recommended that information showing that a city's 1987 expenditures exceeded its 1987 revenues should be sufficient documentation. Necessary increased expenditures. The appeals language states that a city may request an adjustment in its levy limit base if "it is necessary to levy additional amounts for taxes payable in 1988 which were not levied in 1987." The Department of Revenue has narrowly interpreted this language to apply only to increased costs forced on cities by state mandates enacted in 1987. The League has objected to this interpretation pointing out that there is no language in the new law which restricts the appeals to 1987 state mandates. we have argued that any necessary city cost increases should qualify for an appeal, as should increased costs caused by state mandates enacted in prior years (i.e., comparable worth) or those caused by federal mandates. The League urges cities to seek appeals for any large expenditure increase to be used for an important city service /program which cannot be delayed or which is forced by factors outside the city's • control. Examples of a few of the state /federal mandate cost factors include: comparable worth, increases in pollution permit fees, federal wastewater treatment standards, workers' compensation, FSLA requirements, and extended Medicare coverage. Extraordinary and Emergency situations. The Department of Revenue intends to permit appeals "to deal with extraordinary and emergency situations which could not have been anticipated by the 1987 Legislature and which are in excess of reserves which a city or county would be reasonably expected to maintain to deal with unanticipated expenditures ". Soecial levies /base adiustments -- snaring. The Department of Revenue has stated that special levie which were outside of the levy limit and adjustments to the levy limit base allowed under prior law will not be appealable items under the current appeals process. Again, the League has counter - argued that the appeals language does not contain such specific restrictions on the appeals process. In the case of the loss of federal general revenue sharing, the League has learned that the Department of Revenue did not evenly administer the levy limit law last year. When the department calculated levy limits for payable 1987, it took into account only the decrease in GRS occurring between 1985 and 1986 even though the law permitted levy limit base adjustments for the full, and larger, GRS loss occurring between 1986 and 1987. According to the Department of Revenue, only three cities specifically requested the department to adjust their levy limit bases using the full 1986 to 1987 GRS loss to which they were entitled. (These three cities did receive a substantial adjustment based on the larger projected GRS loss for 1987.). This full adjustment was permitted under last year's levy limit law, but it appears that most cities did not avail themselves of the larger adjustment. Cities merely accepted the Department of Revenue's calculations that appeared on their levy limit notices, rather than questioning those calculations and requesting the larger base adjustment to which they were entitled. Given this set of circumstances, the League maintains that the Department of Revenue ought to permit cities to appeal for an adjustment in their levy limit bases for the 1987 loss of GRS. The League has argued that to reject such appeals would result in unequal and unfair treatment of the majority of cities which did not receive full adjustments to their levy limit bases. If you city's finances are under substantial stress due to the loss of general federal revenue sharing in 1987, we urge you to use the appeals process to seek an adjustment in your levy limit base for that loss. The League has worked accessible to as many to continue to put pr fair appeals process. is ready to work with appeals. hard to insure that the appeals process is cities as possible. It appears that we need assure on the Department of Revenue to assure a This will be a difficult task, but the League you through this next step of seeking specific Lm • 0 011IIh11 U league of minnesota cities DESCRIPTION OF 33 LEVY LIMIT FOR CITIES Rationale The impetus for tighter limits came largely from legislators' fears that, unless directly restrained, local property tax levels would increase dramatically next year, a result of changes in the school aid formula, the loss of federal assistance (particularly revenue sharing) and the limits placed on state aid through the LGA and homestead credit programs. How the Levy Limit Will Work for Pay 1988 In payable 1988, all cities (including small cities) will be subject to a tightened three percent levy limit. The payable 1988 levy limit will be determined as follows: • 1) the levy limit base is equal to: the city's payable 1987 levy (excluding amounts levied for debt - service and unfunded accrued pension liabilities) plus 1987 LGA, taconite aid, and wetlands /native prairie reimbursements; • 2) the levy limit base determined in step 1 is increased by the percentage growth in population or in number of households, whichever is greater, for the most recent 12 -month period (if no population growth or a population decline is experienced, the levy limit base determined in step 1 remains the same); 3) the amount resulting from steps 1 and 2 are multiplied by 103 %; 4) the amount determined in step 3 is reduced by the amount of LGA, taconite aid, and wetlands /native prairie reimbursements certified to be received in 1988; 5) Step 4 yields the 1988 levy limit except that amounts levied for debt service, unfunded accrued pension liabilities, income maintenance and social service programs are exempt from the levy limit. Appeals Process for 1988 For payable 1988 only, a city will be allowed to appeal to the Commissioner of Revenue for an adjustment in its levy limit base. According to the law, the commissioner may permit a- city to increase its levy limit base by an amount to be determined by the commissioner if the city can provide evidence satisfactory to the commissioner that its levy for taxes payable in 1987 had been reduced because it had made expenditures from reserve funds, or for any other reason, or that it is necessary to levy additional amounts for taxes payable in 1988 which were not levied in 1987. (Chapter 268, Article 5, Section 12, Subd. 5) Although this language is very broad and could be interpreted liberally, it is likely that the Revenue Department will attempt to construe it narrowly. For example, it is not clear whether the Revenue Department will allow an adjustment in a city's levy limit base for moneys lost in general revenue sharing or other federal or state funding. 1989 Levy Limit For payable 1989 and beyond, the levy limit law generally w °v� reverts to the levy limit language that was in effect for payable 1987, with two exceptions: the inflation (implicit price deflator) factor will be capped at 3 percent, instead of 5 percent as under prior law, and small cities with populations under 5,000 would be permanently brought under levy limits. The levy limit base used in determining the payable 1989 levy limit for cities of 5,000 population or more and taconite towns will be determined by returning to the city's payable 1987 final levy limit base amount and running through two years' worth of adjustments (population growth, inflation - -which would be capped at 38 -- loss of revenue sharing, etc.). For cities under 5,000 population, the payable 1989 levy limit base is established by taking the payable 1988 adjusted levy limit base and applying one year's worth of adjustments. (This section of the new law contains a drafting error which would exempt statutory cities from levy limits; this error is likely to be corrected next year.) If you have any questions about the new levy limit law or any other aspects of the tax bill, please contact Laurie Fiori Hacking or Sarah Hackett at the League, (612) 227 - 5600.