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cp09-22-1987 cHUTCHINSON CITY CALENDAR WEEK OF Sept. zo TO Sept. 26 1997 WEDNESDAY -23- 10:00 A.M. - Directors Meeting at City Hall SUNDAY -20- MONDAY -21- 2:00 P.M. - Open Bids at City Hall for Project No. 87 -37 THURSDAY -24- 5:30 P.M. - Nursing Home Board Meeting at Burns Manor 7:30 P.M. - Joint Planning Board Meeting at City Hall FRIDAY -25- 2:00 P.M. - Open Bids at City Hall for Project No. 87 -36 TUE*AY -22- 10:00 A.M. - W.W.T.P. Meeting_ at Office Site 7:30 P.M. - City Council Meeting at City Hall SATURDAY -26- AGEIDA REGULAR EBBTIIG - HUTCHII.9QI CITY CODICIL TUESDAY, SEPTEMBER 22, 1987 1. Call to Order - 7:30 P.X. 2. Invocation - Rev. Harold Helm of Bethany Baptist Church 3. Consideration of Minutes - Regular Meeting of September 8, 1987 Action - Approve as distributed - Approve as amended 4. Routine Items (a) Reports of Officers, Boards and Commissions 1. Financial Report - August 1987 2. Planning Commission Minutes of August 18, 1987 3. Airport Commission Minutes of August 31, 1987 4. Iursing Home Board Minutes of August 20, 1987 (b) License Applications By Peter Adams, dba Sodbuster Saloon • 1. Cigarette License 2. On -Sale Ion- Intoxicating Malt Liquor License 3. Off -Sale Ion - Intoxicating Malt Liquor License (c) Appointment to Housing 8 Redevelopment Authority Action - Motion to order report and minutes filed, issue license(s) and ratify appointment 5. Public Hearing - 8_00 P.X. (a) Improvement Project No. 87 -36, Letting go. 16 Action - Motion to close hearing - Motion to reject - Motion to approve project and waive reading and adopt Resolution No. 8617 (b) 1988 City Budget Action - Motion to close hearing - Motion to reject - Motion to adopt budget - Motion to waive readings and adopt Resolutions No. 8623, No. 8624 and Io. 8625 6. Communications, Requests and Petitions (a) Consideration of Request for Street Lights On Shady Ridge Road Action - Motion to reject - Motion to approve and refer to Utilities C CITY COUNCIL AGENDA - SEPTEMBER 22, 1987 (b) Discussion of Water Meter Update Action - (c) Consideration of Request for Street Light On Bast Highland Park Action - Motion to reject - Motion to approve and refer to Utilities 7. Resolutions and Ordinances (a) Ordinance No. 8/87 - An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations In The City Of Hutchinson And The Official Zoning Map Action - Motion to reject - Motion to waive second reading and adopt (b) Resolution No. 8615 - Resolution For Purchase Action - Motion to reject - Motion to waive reading and adopt (c) Resolution No. 8616 - Resolution Canvassing Election Returns Of City • Special Election Held September 17, 1987 Action - Motion to reject - Motion to waive reading and adopt (d) Ordinance No. 9/87 - An Ordinance Extending The Corporate Limits Of The City Of Hutchinson To Include Certain Unincorporated Territory Bordered By Land Within The City Limits And Abutting Thereon (Annexation for Hutchinson Technology) Action - Motion to reject - Motion to waive first reading and set second reading October 13, 1987 8. Unfinished Business (a) Consideration of Awarding Bid for Project 87 -37, Letting No. 17 (DEFERRED SEPTEMBER 21, 1987) Action - Motion to reject - Motion to approve and enter into contract - Motion to waive reading and adopt Resolution 9. NEW BUSINESS (a) Consideration of Delinquent Water And Sewer Accounts Action - Motion to authorize extension of payment period - Motion to • authorize discontinuation of service (b) Consideration of 1988 Budget for Pioneerland Library System Action - 2 0 CITY COUNCIL AGENDA - SEPTEMBER 22, 1987 (c) Consideration of Inspection of North Water Tower Action - Notion to reject - Notion to approve and enter into contract (d) Consideration of Authorizing City Finance Director to Set Up Reserve for All Rental and Net Sales Income at Hutchinson Airport for Capital Improvements Action - (e) Consideration of Variance Requested By lark Vestmiller with Favorable Recommendation of Planning Commission Action - Notion to reject - Notion to approve and waive reading and adopt Resolution No. 8619 (f) Consideration of Conditional Use Permit Requested By National Guard Armory with Favorable Recommendation of Planning Commission Action - Notion to reject - Notion to approve and waive reading and • adopt Resolution No. 8620 (g) Consideration of Conditional Use Permit Requested By Tom Nemitz with Favorable Recommendation of Planning Commission Action - Notion to reject - Notion to approve and waive reading and adopt Resolution No. 8621 (h) Consideration of Conditional Use Permit Requested By Dakota Rail with Favorable Recommendation of Planning Commission Action - Notion to reject - Notion to approve and waive reading and adopt Resolution No. 8622 (i) Consideration of Lot Split In Waller's Subdivision Requested By Paul Betker with Favorable Recommendation of Planning Commission Action - Notion to reject - Notion to approve (j) Consideration of Lot Split Requested By Ken Santelman with Favorable recommendation of Planning Commission Action - Notion to reject - Notion to approve (k) Consideration of Preliminary Plat of Jonathan's Subdivision Submitted • By Paul Betker (Vithin Two Nile Radius) Action - Refer to County with no objection 3 CITY COUNCIL AGENDA - SEPTEMBER 22, 1987 (1) Consideration of Senior Center Preapplication for Funding for Purchase of Van Action - Motion to reject - Motion to approve (n) Consideration of Traffic Control Signal at T.E. 7 East And Bluff Street Action - Motion to reject - Motion to approve and waive reading and adopt Resolution No. 8618 (n) Discussion of Administering Merit Increases Action - (o) Consideration of Ordinance Codification Proposals Action - (p) Consideration of Contour Mapping of City Action - Motion to reject - Motion to approve (q) Consideration of Water Line Replacement At Gold Coin Action - 10. Miscellaneous (a) Communications from City Administrator 11. Claims, Appropriations and Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. AdJournment 4 u • 0 rC17YOF HUTCHINS'N (612) 587 -5151 37 WASHINGTON,4 VENUE WEST FOR YOUR INFORMATION HUTCHINSON, MINN. 55350 September 18, 1987 Dear Charter Commission Member: As you are undoubtedly aware, the proposed City Charter lost on a vote of 206 to 179. Less than 7% of the registered voters cast ballots. In precincts 1 and 2 the "yes" vote prevailed. In precincts 3, 4 and 5 the "no" vote prevailed. The City Council is fully aware and appreciative of the many hours that were spent by you to bring this proposal to a vote. We need to receive the Charter Commission member's input on where • to go from here. Therefore, we would ask your attendance at the council meeting this coming Tuesday, September 22, 1987, at 8:30 p.m. • Thanking you in advance. cc: /City Council PA /bb Sincerely, Paul Ackland Mayor CITY OF HUTCHINSON MINUTES REGULAR XBETING - HUTCHINSON CITY CODICIL TUESDAY, SEPTEMBER 8, 1987 1. The meeting was called to order by Mayor Ackland at 7:30 P.X. The follow- ing were present: Mayor Paul L. Ackland, Aldermen John Xiinar, Karlin Tor - gerson, Pat Xikulecky and Mike Carls (arrived at 8:45 P.M.). Also present: City Administrator Gary D. Piotz, Director of Engineering Eugene Anderson and City Attorney G. Barry Anderson. 2. INVOCATION The invocation was given by the Reverend Harold Kelm. 3. MINUTES The minutes of the regular meeting of August 25, 1987 were approved as dis- tributed. 4. ROUTINE ITEMS (a) RE • 1. 2. 3. 4. PORTS OF OFFICERS, BOARDS AND COMMISSIONS BUILDING OFFICIAL'S REPORT - AUGUST 1987 HOSPITAL BOARD XINUTBS OF JULY 21, 1987 PARKS & RECREATION BOARD MINUTES OF JULY 29, 1987 TREE BOARD MINUTES OF AUGUST 5, 1987 (b) APPOINTMENT OF ROGER HAGGENMILLER TO PARKS & RECREATION BOARD (c) LICENSE APPLICATIONS BY PETER ADAMS, DBA SODBUSTER SALOON 1. CIGARETTE LICENSE 2. ON -SALE NON - INTOXICATING XALT LIQUOR LICENSE 3. OFF -SALE NON - INTOXICATING KALT LIQUOR LICENSE The motion was made by Alderman Mlinar to approve the reports and minutes in item (a) and ratify the appointment in item (b) and to defer action on item (c) license applications. Notion seconded by Alderman Mikulecky and unani- mously carried. 5. PUBLIC HEARING - 8_00 P.M. (a) IMPROVEMENT PROJECT NO. 87 -37 Mayor Ackland called the hearing to order at 8:00 P.X. and read the notice of bearing for project No, 87 -37. • Ms. Delores Saar, 45 Fifth Avenue N.Y., asked for an explanation of the project and inquired who would pay for it. The City Engineer reported the City would pay the $10,000 cost for the temporary new storm sewer and two inlets to be installed on the Marshall property. A permanent project in the future would be assessed, and this project could be i CITY COUNCIL MINUTES - SEPTEMBER 8, 1987 added to the assessment at that time. Following discussion, Alderman Torgerson moved to close the hearing at 8:08 P.M. Notion seconded by Alderman Nlinar and carried unanimously. The motion was made by Alderman Torgerson, seconded by Alderman Miku- lecky, to approve the plans and specifications, advertise for bids on September 21, 1987 at 2:00 P.M., and to waive readings and adopt Res- olutions No. 8604 and No. 8605. Notion unanimously carried. 6. CONNUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR STREET LIGHT ON SOUTH END OF KAY STREET Alderman Nikulecky moved to approve and refer to the Utilities. No- tion seconded by Alderman Torgerson and carried unanimously. (b) PETITION FOR COMPLETION OF SANITARY SEVER IN OAKWOOD ADDITION (PROJECT N0. 87 -36, LETTING 110. 16) 1] City Administrator Plotz reported on the background of the petition for the project and that the City Council rejected the project at a public • bearing held August 11, 1987. A second petition was submitted for com- pletion of the project, but it did not contain 100 percent signatures of the property owners. Following discussion, the notion was made by Alderman Torgerson, sec- onded by Alderman Mlinar, to set a public hearing for project No. 87- 36, Letting No. 16, for September 22, 1987 at 8:00 P.M. Notion amended by Alderman Nikulecky to approve the engineer's report and call for a hearing September 22, 1987 at 8.00 P.M., to approve the plans and spec- ifications and advertise for bids, and to waive readings and adopt Resolutions No. 8610, No. 8611, No. 8612, and No. 8613. Amended notion seconded by Alderman Torgerson and carried unanimously. Main notion unanimously carried. (c) CONSIDERATION OF REQUEST FOR HUTCHMOBILE DRIVER TO ATTEND DEFENSIVE DRIVING COURSE Following discussion, Alderman Torgerson moved to approve the request. Notion seconded by Alderman Mikulecky and unanimously carried. 7. RESOLUTIONS AND ORDINANCES (a) RESOLUTION N0. 8606 - RESOLUTION AUTHORIZING RELEASE AND ACCEPTING PLEDGED SECURITIES FROM FIRST STATE FEDERAL SAVINGS & LOAN ASSOCIATION • The motion was made by Alderman Torgerson, seconded by Alderman Nlinar, to waive reading and adopt Resolution No. 8606. Notion carried unani- mously. 2 • CITY COUNCIL MINUTES - SEPTEMBER 8, 1987 (b) RESOLUTION 10. 8607 - TRANSFERRING $20,000 FROM LIQUOR STORE TO GENERAL FUND Alderman Mlinar moved to waive reading and adopt Resolution No. 8607. Motion seconded by Alderman Mikulecky and unanimously carried. ill y � i ;ISj. (a) CONSIDERATION OF RECOMMENDATION BY POLICE CIVIL SERVICE COMMISSION TO APPROVE HIRING PART -TINE POLICE CLERK (DEFERRED AUGUST 25, 1987) Following discussion, the motion was made by Alderman Mlinar, seconded by Alderman Torgerson, to approve hiring Sharon Zieman as clerk. No- tion carried unanimously. (b) CONSIDERATION OF REZONING FROM R -2 TO C -2 PROPERTY LOCATED AT 29 FOURTH AVENUE NW, 35 FOURTH AVENUE NW AND 402 MAIN NORTH WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION (DEFERRED AUGUST 25, 1987) Mayor Ackland reconvened the Council meeting at 8:55 P.M. to discuss • the rezoning issue. Property owner Bob Hornick, franchise holder Vayne Thompson, and Attor- ney Ronald McGraw presented the proposed site plan for the Burger King to be located at the intersection of Highways 7 and 15. They also stated their arguments as to why the property should be rezoned to allow this business to materialize. Attorney Pete Kasal, Craig and Peggy Reese presented counter - arguments as to why the property should not be rezoned as commercial and left as residential. The Reeses showed a video of their property and existing neighborhood. Mr. Ronald Shun, 515 Hassan Street S.E., stated there was a safety problem with the Highway 7 traffic being slowed down to turn into the proposed Burger King driveway. Also, additional cars would be added to the intersection, creating a safety hazard. He couldn't imagine having a business located next to a residential area. Mr. Wayne Kasich, 45 Fourth Avenue N.V., commented that the City En- gineer didn't think it was a good location for the Burger King because of traffic problems. He foresaw a traffic hazard for bimself and others. Mr. Kasich felt the long -range effects had to be considered. Alderman Torgerson stated the Planning Commission had approved the re- zoning by a six to one vote. He then moved to approve the rezoning and waive first reading of Ordinance No. 8/87 and set second reading for September 22, 1987. Motion seconded by Alderman Carls and unanimously carried five to zero. 3 CITY COUNCIL MINUTES - SBPTENBER 8, 1987 (a) CONSIDERATION OF PURCHASING TERMINAL EQUIPMENT FOR POLICE DEPARTMENT Following discussion, Alderman Nikulecky moved to approve the purchase and to take the money from the contingency fund. Motion seconded by Alderman Torgerson and unanimously carried. (b) CONSIDERATION OF STATE AID FOR AIRPORT MAINTENANCE AND OPERATION After discussion, the notion was made by Alderman Torgerson, seconded by Alderman Mlinar, to approve and enter into an agreement and to waive reading and adopt Resolution No. 8608. Notion carried unanimusly. (c) CONSIDERATION OF PURCHASE OF CLOSED CIRCUIT TV SYSTEM FOR NEW POLICE FACILITY 0 Following discussion, Alderman Torgerson made the notion to approve the purchase in the amount of $11,915, including alternate one and two, and award the bid to Videctronix Inc. Motion seconded by Alderman Miku- lecky and unanimously carried. • (d) CONSIDERATION OF PURCHASE OF SOFTWARE FOR OUTPATIENT ABSTRACTING SYSTEM AT HUTCHINSON COMMUNITY HOSPITAL The notion was made by Alderman Nlinar, seconded by Alderman Torgerson, to approve the purchase. Notion carried unanimously. (e) CONSIDERATION OF ORDINANCE CODIFICATION PROPOSAL(S) The City Attorney commented on the proposal received and his recommen- dation. No action was required at this tine since the matter was under budget consideration. (f) CONSIDERATION OF LEAF COMPOSTING PROJECT Chairman Mark Schnobrich presented the Solid Waste Management Commit- tee's proposals for the leaf conposting project. The Council was asked to authorize the opening and closing of the City tree dump for the de- posit of leaves. Following discussion, Alderman Torgerson moved to authorize the Solid Waste Management Committee to proceed with its proposal and to set up dates when the tree dump would be open. Alderman Nlinar seconded the notion and unanimously carried. (g) CONSIDERATION OF MONITORING AGREEMENT WITH ELECTRO WATCHMAN INC. FOR • WASTEWATER TREATMENT PLANT After discussion, the notion was made by Alderman Nikulecky, seconded by Alderman Torgerson, to approve and enter into contract with Electro - - - 4 • CITY COUNCIL MINUTES - SEPTEMBER 8, 1987 Watchman Inc., adding the word "Vest" to Elementary School. Motion carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz reported the progress of the wastewater treat - ment plant project was on schedule. Also, the printout for the police station was in order; however the project was three to four weeks be- hind schedule. Mr. Plotz reported the filing for office closed today. Three candi- dates filed for the position of alderman, including the two incumbents, and two for the office of Mayor, including the incumbent. (b) COMMUNICATIONS FROM ALDERMAN JOHN MLINAR Alderman Mlinar commented on the informational memorandum received from George Field. • (c) COMMUNICATIONS FROM ALDERMAN MARLIN TORGERSON Alderman Torgerson stated he had talked to Supervisor Doug Meier re- garding over -night parking for residents who live in the downtown area. He requested that Supervisors Meier and Barg prepare a recommendation to the City Council regarding this item. It was reported that the Safety Council was concerned about preventing accidents at Bluff Street and Highway 7. Perhaps a traffic study should be done by MN /DOT at Highways 7, 15 and 22. (d) COMMUNICATIONS FROM ALDERMAN PAT MIKULECKY Alderman Mikulecky commented on his on -going concerns regarding the speed limit on Highway 7/22 West, and he made the notion to send a letter and Resolution No. 8614 to MN/DOT requesting to reduce the speed limit on Highway 7/22 Vest from 50 to 40 miles per hour from Third Avenue Northwest to west of Shady Ridge Road and to move the posted speed sign west to Shady Ridge Road. Alderman Torgerson seconded the motion and unanimously carried. (e) COMMUNICATIONS FROM CITY ATTORNEY City Attorney Anderson reported he had a meeting with one of the air- port property owners, and he hoped to have a purchase agreement ready for a future City Council meeting. (f) COMMUNICATIONS FROM MAYOR PAUL L. ACKLAND Mayor Ackland commented on a memorandum from the Building Official re- 5 CITY COUNCIL MITUTES - SEPTEMBER 8, 1987 garding a change in the building permit fee for reshingling and resid- ing of one and two family homes. It was the opinion of the Council that a change in fees would require Council action, and the item should be placed on the agenda for a future meeting. RECESS: The City Council adjourned for a short recess at 8:42 P.X. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Alderman Mikulecky, seconded by Alderman Mlinar and unanimously carried, to approve and authorize payment from the ap- propriate funds. 12. ADJOURNMENT The regular meeting adjourned at 10:20 P.M. for a closed meeting to discuss the potential or pending litigation pertaining to the easement from the Lunds for the State Highway 15 improvement project. 6 i 0 • . MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, August 18, 1987 1. CALL _TO_ORDER The meeting was called to order by Chairman Thomas Lyke at 7:30 p.m. with the following members present: Bruce Drahos, Spencer Beytien, Marlin Torgerson, Larry Romo, Bill Craig, Roland Ebent and Chairman Lyke. Also present: City Engineer, Gene Anderson, City Attorney, Barry Anderson and Building Official, Jim Marka. 2. MINUTES Mr. Beytien made a motion to approve the minutes of the regular meeting dated Tuesday, July 21, 1987. Seconded by Mr. Romo the notion carried unanimously. 3. PUBLIC HEARINGS (a) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY HUTCHINSON PUBLIC SCHOOLS • Chairman Lyke opened the hearing at 7:31 p.m. with the reading of publication #3722 as published in the Hutchinson Leader on Thursday, Ausust 6, 1987. The request is for a conditional use permit to allow the Hutchinson Public Schools to construct a 24' x 24' storage building on proposed parking area located on property at Glen St. and First Ave. Mr. Jim Mills, Hutchinson Public School commented on the building as a permanent structure. Mr. Romo made a motion to close the hearing. Seconded by Mr. Torgerson the hearing closed at 7 :33 p.m. Mr. Romo made a motion to recommend approval to City Council. Seconded by Mr. Beytien the motion carried unanimously. (b) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY TERRY FROEMNING Chairman Lyke opened the hearing at 7:33 p.m. with the reading of publication #3723 as published in the Hutchinson Leader on Thursday, August 6, 1987. The request is for a conditional use permit to allow the owner to construct a 26' x 36' addition to the existing residence located on property at 924 Lewis Ave. Mr. Ebent moved to close the hearing, seconded by Nr. Torgerson the hearing closed at 7:36 p.m. Mr. Ebent made a motion to recommend • approval to City Council. Seconded by Kr. Romo the motion carried unanimously. (c) CONSIDERATION OF VARIANCE REQUESTED BY BERNIE KNUTSON Chairman Lyke opened the hearing at 7:36 p.m. with the reading of MINUTES - PLANNING COMMISSION 8/18/87 publication #3724 as published in the Hutchinson Leader on Thursday, August 6, 1987. The request is for a variance to allow the owner to reduce rear setback of 50' to 26' for the purpose of extending the present building of Lynn Card Co. located at 335 Michigan St. Mr. Knutson was present to answer any questions the commission may have. Discussion followed. Mr. Craig moved to close the hearing, seconded by Mr. Torgerson the hearing closed at 7 :38 p.m. Mr. Ebent made a notion to recommend approval to City Council. Seconded by Mr. Beytien the motion carried unanimously. 4. OLD BUSINESS (a) CONTINUATION OF PUBLIC HEARING FOR REZONING PROPERTY LOCATED AT 29 - 4TH AVE IV, 35 - 4TH AVE. NV AND 402 MMAIN N. REQUESTED BY ROBERT HORRICK Chairman Lyke reopened the hearing at 7:38 p.m. with the reading of publication #3716 as published in the Hutchinson Leader Thursday, July • 9, 1987. The request is for the purpose of considering to rezone property located at 29 - 4th Ave. N.V., 35 - 4th Ave. N.V. and 402 Main N. from R -2 (Multiple family residence) to C -2 (Commercial district) for the purpose of constructing a restaurant, parking area and convenience store. Attorney Ron McGraw opened by explaining the possibility of 3 new site plans. Mr. McGraw then called on Mr. Wayne Thompson, Burger King representative, to present the site plan. He explained that the changes had addressed the concerns expressed by the public, staff and commission, commenting that the driveway would now be used only by the property owner to the North and not shared by both. There were three optional site plans presented. Option #1 would require a 28' variance for a setback to the Vest of the property. Option #2 would have a change in the parking area to the West thus requiring an 8• setback variance to the West and option #3 would require no variance for setbacks. Discussion followed as to parking area and requirements, lighting to the West, heating and ventilating units, hours of service at the restaurant and trash storage. Attorney Pete Kasal commented on the fact that there would be no basis for a variance as to hardship. He also stated that the problems of . lighting and noise still had not been addressed to the surrounding property owners satisfaction and that there would be a devaluation of surrounding property if a Burger King were to be placed on the property. Attorney Kasal feels that the resaurant does not fit in that area. 2 • MINUTES - PLANNING COMMISSION 8/18/87 Mr. Wayne Kasich, property owner to the Vest, commented on the necessity of the setback remaining as is without a variance. He also addressed the possibility of devaluation of his property. Mr. Romo made a motion to close the hearing. Seconded by Mr. Craig the hearing closed at 8:21 p.m. Discussion followed on the rezoning request. Chairman Lyke commented on his concern with the safety issue at the intersection of Hwy 7 and 15. He also suggested using zoning buffers between residential and commercial districts. Discussion followed as to the site plans presented. Mr. Romo made a notion to recommend approval to City Council subject to the condition that no variance be necessary and the site plan include all privacy fencing. Seconded by Mr. Beytien the motion carried by a 6 to 1 vote. Chairman Lyke being opposed. (b) DISCUSSION OF STREET NAMING RECOMMENDATION MADE BY CITY PLANNING STAFF . Building Official Marka explained the proposed staff recommendation for street naming. Mr. Torgerson reported that the firemen reviewed the plan with favorable comment. Building Official Marka projected a final report by February. Discussion followed. It was the consensus of the commission that a numbering system as is proposed was recommended. 5. NEW BUSINESS (a) CONSIDERATION OF SKETCH PLAN SUBMITTED BY RONALD AID ANGEL WHITE (2 mile radius) Mr. Torgerson made a notion to recommend approval to City Council with no objection. Seconded by Mr. Drahos the notion carried unanimously. (b) DISCUSSION OF AIIEYATION SUBMITTED BY HUTCH TECHNOLOGY Mr. Torgerson made a motion to begin proceedings of the annexation proposed by Hutch Technology. Seconded by Mr. Drahos the motion carried unanimously. (c) CONSIDERATION OF FINAL PLAT OF DOBRATZ ADDITION Mr. Torgerson made a notion to recommend approval of the final plat to City Council. Seconded by Mr. Romo the motion carried unanimously. (d) CONSIDERATION OF SITE PLAN FOR 16 UNIT APARTMENT BUILDING OR TRACT E OF REVISED PUD IR HELLAND'S 1ST ADDITION Withdrawn. 3 HIHUTES - PLAINIBG C0XK'SSIOH 8/18/87 (e> RARY PLAT OF gAltI,IR VIEV SITBHITTBD BY ALFRED COASIDERATIOA OF PRELIHI KOGLIN (2 mile radius) royal to City Council. Hr, Romo made a notion nttheemot�ion carried unanimously• Seconded by xr g, pTEER (a) 1988 PROPOSED BUNET the p po ro sed budget with questions on several There was discussion on There be a special meeting with Finance Director Hen areas. August 25 in Council Chambers at SS:aS a•m• to will A gerrill on Tuesday, discuss the budget further. (b) DISCUSSIOA OA LOT SPLITS kept up in the Building Official Harka asked how lot splits were handled o Alit Past , since pthe a isosoeTS °dofnotocontact the cityrds being to date ro erty requests. Some discussion followed. • 7, ADJOURMIT was adjourned at 9:10 p•m• .��.e wing no father business the meeting • EXPENSE REPORT GENERAL FUND MAYOR & COUNCIL 1552.74 25213.17 31467.00 6253.83 O.BO AUGUST CITY OF HUTCHINSON FINANCIAL REPORT - 1987 AUGUST 40864.39 REVENUE REPORT - GENERAL FUND AUGUST YEAR TO ADOPTED BALANCE PERCENTAGE . 0.00 ACTUAL DATE ACTUAL BUDGET REMAINING USED 50287.14 TARES 0.00 506086.29 1314700.00 808613.71 0.38 13981.21 LICENSES 199.00 11629.00 16950.00 5321.00 0.69 19100.00 PERMITS AND FEES 7122.66 101507.95 66900.00 - 34607.95 1.52 - 8767.30 INTER - GOVERNMENT REVENUE 28055.58 676606.67 1087494.00 410887.33 0.62 161.10 CHARGES FOR SERVICES 151579.68 416379.70 508144.00 91764.30 0.82 15815.16 FINES & FORFEITS 3121.91 25571.48 29600.00 4028.52 0.86 34997.83 MISCELLANEOUS REVENUE 18336.65 101460.32 131800.00 30339.68 0.77 211688.35 CONTRIBUTIONS FROM OTHER FUNDS 0.00 152500.00 429000.00 276500.00 0.36 42695.41 REVENUE FOR OTHER AGENCIES 475.69 1197.58 500.00 - 697.58 2.40 13580.58 TOTAL 208891.17 1992938.99 3565088.00 1592149.01 0.56 EXPENSE REPORT GENERAL FUND // - q (1) MAYOR & COUNCIL 1552.74 25213.17 31467.00 6253.83 O.BO CITY ADM. /CITY CLERK 10647.73 93089.61( 133954.00 40864.39 0.69 ELECTIONS 0.00 0.00 4850.00 4850.00 0.00 FINANCE 23349.68 146980.86 197268.00 50287.14 0.75 MOTOR VEHICLE 7349.29 52055.79 66037.00 13981.21 0.79 ASSESSING 0.00 600.00 19700.00 19100.00 0.03 LEGAL 2360.86 41574.30 32807.00 - 8767.30 1.27 PLANNING 222.37 11213.90 11375.00 161.10 0.99 •CITY HALL 2735.72 24267.84 40083.00 15815.16 0.61 RECREATION BUILDING 3688.62 31472.17 66470.00 34997.83 0.47 POLICE DEPARTMENT 57804.92 529354.65 741043.00 211688.35 0.71 FIRE DEPARTMENT - 1786.33 4BBS9.59 91585.00 42695.41 0.53 COMMUNITY SERVICE OFFICER 2591.19 24069.42 37650.00 13580.58 0.64 PROTECTIVE INSPECTIONS 6536.48 54595.28 81346.00 26750.72 0.67 CIVIL DEFENSE 0.00 95.03 825.00 729.97 0.12 SAFETY COUNCIL 0.00 0.00 150.00 150.00 0.00 FIRE MARSHALL 3149.76 26958.19 41023.00 14064.81 0.66 ENGINEERING 14602.00 134347.01 192643.00 58295.99 0.70 STREETS & ALLEYS 30810.25 206292.BB 359103.00 152810.12 0.57 STREET MAINTENANCE A/C 5590.27 37554.50 70700.00 33145.50 0.53 LIBRARY 802.80 44724.10 64696.00 19971.90 0.69 SENIOR CITIZEN CENTER 3483.11 53917.18 53690.00 - 227.18 1.00 PARK /REC. ADMIN. 7527.62 60143.93 87392.00 27248.07 0.69 RECREATION 10024.41 98124.58 128122.00 29997.42 0.77 CIVIC ARENA 5406.05 77308.70 114172.00 36863.30 0.68 PARK DEPARTMENT 39689.49 244755.68 362092.00 117336.32 0.68 CEMETERY 3745.12 30079.54 43790.00 13710.46 0.69 COMMUNITY DEVELOPMENT 2368.91 20426.81 33150.00' 12723.19 0.62 DEBT SERVICE 1500.00 44396.10 50396.00 5999.90 0.68 AIRPORT 206.96 41002.21 50572.00 9569.79 0.81 TRANSIT 6998.42 51774.00 121734.00 69960.00 0.43 COMMUNITY ENERGY COUNCIL 1809.11 11501.42 0.00 - 11501.42 UNALLOCATED 1450.29 130484.86 255203.00 124718.14 0.51 . TOTAL 256217.86 2397263.30 3585088.00 1187824.70 0.67 // - q (1) r AUGUST •EVENUE REPORT - LIQUOR FUND CITY OF HUTCHINSON FINANCIAL REPORT - 1987 AUGUST ENTERPRISE FUNDS AUGUST YEAR TO ADOPTED BALANCE PERCENTAGE ACTUAL DATE ACTUAL BUDGET REMAINING USED LIQUOR SALES 30681.24 247533.60 390000.00 WINE SALES 11559.20 86103.71 135000.00 BEER SALES 60678.05 440709.31 635000.00 BEER DEPOSITS - 211.36 - 633.84 0.00 MISC. SALES 4059.72 28079.20 0.00 INTEREST 609.19 3533.64 5200.00 CASH DISCOUNTS -31.46 - 1763.71 0.00 TOTAL EXPENSE REPORT LIQUOR FUND PERSONEL SERVICES SUPPLIES, REPAIR & MAINTENANCE OTHER SERVICES & CHARGES MISCELLANEOUS CAPITAL OUTLAY TRANSFERS COST OF SALES OTHER ' DOTAL REVENUE REPORT - WATER SEWER /FUND FEDERAL GRANTS WATER SALES WATER METER SALES REFUSE SERVICES SEWER SERVICES EPA SALES PENALTY CHARGES INTEREST EARNED REFUNDS & REIMBURSEMENTS OTHER TOTAL EXPENSE REPORT - WATER SEWER /FUND 142466.40 0.63 4BB96.29 0.64 194290.69 0.69 633.84 - 28079.20 1763.71 107344.58 803562.11 1165200.00 361637.89 0.69 12160.09 98613.45 141670.00 43056.55 0.70 775.12 2315.08 4800.00 2484.92 0.48 2126.33 22088.18 35840.00 13751.82 0.62 0.00 637.00 9100:00 8463.00 0.07 60.25 3619.20 42500.00 36880.80 0.00 0.00 0.00 110000.00 110000.00 0.00 83065.13 617311.23 877000.00 25968B.77 0.70 0.00 - 1225.51 6604.00 7829.51 -0.19 98186.92 743358.63 1227514.00 484155.37 0.61 B25427.00 1573336.00 0.00 - 1573336.00 0.00 1 47315.65 3357BI.23 460000.00 124218.77 0.73 419.70 3169.20 7000.00 3830.80 0.45 31480.35 222843.60 328000.00 105156.40 0.68 43948.15 360560.07 615000.00 254439.93 0.59 37132.79 307749.49 450000.00 - 3435056.83 2.B1 759.99 7297.60 7000.00 - 297.60 0.00 0.00 42507.44 60000.00 17492.56 0.71 188.32 3144.14 2000.00 - 1144.14 0.00 165.00 1507.74 150.00 - 1357.74 10.05 986836.95 2857896.51 1929150.00 - 928746.51 1.48 REFUSE 38075.75 230727.30 325000.00 94272.70 0.71 WATER 28658.05 298537.86 684040.00 585502.14 0.34 37019.30 604440.50 6BB463.00 84042.50 O.BB TEWER ASTE TREATMENT PLANT CONSTRUCT. 1011582.31 4198874.17 0.00 - 4198874.17 TOTAL 1115335.41 5332579.63 1697523.00 - 3435056.83 2.B1 MINUTES HUTCHINSON AIRPORT COMMISSION Monday, August 31, 1987 • Members present: Chairman Doug McGraw, Don Pankake, John Miller, Randy Buboltz, Ed Connelly and Pat Mikulecky. Guests: Bernie Knutson, Earling Hanson and Director of Finance Ken Merrill. Meeting was called to order at 7:30 p.m. and the following business matters were discussed. Commission instructed Doug Meier to check with the D.O.T. Aeronautics Division and if possible determine if Clayton Peterson does have an airplane registered in the State of Minnesota and shen this registration took place. JHK Aviation will occupy enclosed Hangar #3 which was vacated by Leander Henning. JHK was number one on the City resident enclosed hangar waiting list and therefore entitled to the first available enclosed hangar. Joe Canine will receive open hangar space #12 which was vacated by JHK Aviation. Joe was the only individual on the City resident hangar waiting list to have requested an open hangar space. John Miller requested tht the city apply a dust coat to the gravel road leading into the airport. This action is necessary because the Waste Water Treatment Plant truck causes alot of dust which is detrimental to the airplanes stored at • the airport facilities. John also requested that maybe the truck could use another route to reach the spreading site. Motion made by Doug McGraw, seconded by Randy Bublotz. Pass unanimously. All rental and net sales income generated of the Hutchinson Municipal Airport be used for capital improvements at Hutchinson Muncipal Airport. Motion made by John Miller, seconded by Ed Connelly. Passed unanimously that a letter be written by Gary Plotz to request $150,000.00 dollars from Dept. of Transportation for hangar construction at Hutchinson Municipal Airport. Motion made by John Miller, seconded by Doug McGraw, passed unanimously to have Gary Plotz advertise in ALL the Minneapolis Tribune additions for a F.B.O. The add to read: Wanted F.B.O. City of Hutchinson, Minnesota, City of 10,000, Contract Negotiable. Contact City Administrator, Gary Plotz. Phone # 612 -587- 5151. Meeting adjourned at 21:15 hours. Submitted by Doug Meier. L A BURNS MANOR MUNICIPAL NURSING HOME Minutes - August - 1987 • The Board of Directors for Burns Manor Municipal Nursing Home met Thursday August 20, 1987 at 5:30 p.m. in the Annex Day Room. President Larry Graf presiding. Member present: Larry Graf John Mlinar Anchor Nelsen David Jensen Gloria Dansereau Mavis Geier Marge Putney Member absent: Jim Mills MINUTES OF PAST METTING: motion was made by Gloria Dansereau and seconded by John Mlinar to approve the minutes. All in favor. Motion carried. ACCOUNTS PAYABLE: A motion was made by Anchor Nelsen and seconded by Gloria Dansereau to approve for payment the attached listing of accounts in the amount of $50,660.09. All in favor. Motion carried. A motion was made by Gloria Dansereau and seconded by Marge Putney for additional bills not included with Accounts Payable. Motion to approve payment to United Security in the amount of $5,954.42. All in favor. Motion carried. • FINANCIAL REPORT: Financial report was given by David Jensen. Burns Manor is losing money due to the low rate structure we received from the Minnesota Department of Human Services. This rate has been appealed, retro- active to July 1, 1987 for all case -mix rate classifications. OLD BUSINESS: A. Cable T.V.: Cable T.V. is to be in operation by September 1, 1987. All expenses will be paid by the V.F.W. Post 906 and the American Legion Post 96. The board of Burns Manor appreciates the gift of Cable T.V. to the residents of Burns Manor. B. Memorial Committee: Anchor Nelsen reported on the Au- gust 11, 1987 meeting of the Memorial Committee. Members: Bob Stearns: Chairman Eldred Miller: Vice - Chairman Carol Haukos: Secretary Ron McGraw Homer Peterson Margaret Knutson Elaine Black Stemple Johnson Everette Hantge Ralph Bergstrom Anchor Nelsen: Board liaison August Minutes Page 2 OLD BUSINESS CONTINUED: September 15, 1987' S. The Committee will meet TMrs. Geier has been invited 7:00 8-m- in the Annex Day Room. The follow up survey resulted in no to meet with the committee. laced and C. State Survey: be rep deficiences. Some bed side stands WTheseaprojects will begin as room chairs refinished. Ding basis. the dining to be done on a on g ossible and areas: This is still soon as P Equipment for Dietary D. Energy Saving q being explored. inservice has been scheduled for E. inservice: An AID'S September. NEW B- roved Program in Medication Administration hinsonr A. State -App Unlicensed Personnel: The course will be offered at Vp -tech, October 5, 1987• The qualifications for the students an d the state clinical evaluatiscussed Correct Medications Admin- istration were presented and - Hutchinson - 40hrs. - $90.00 Cost 36hrs. - $56.00 Willmar _ $60.00 Alexandria - 35hrs. the A.M. and Six to eight certified me be wouldebewassignednto led in t e The CM state approved course. The administrator is to inquire p,M, shifts, seven days a week. A motion John why the cost of the class varies between the Mlinar to enroll students Vo -tec P rogram feetforlthefo by Gloria Dansereau and seconded Y in the State Approved Prog in Medication Admi lass. a Unlicensed Personnel. Burns Manor will pay the ee for All in favor. Motion carried. Rewarding on emp to Y B. Low /No Useage of Sicktime: No action was taken. A memo from Gary Platz, of Sicktime was discusse City Administrator, low /no use C. Meetings: meetings of City entities was included Review Progra9 concerning Assurance and D. State of Minnesota Quality . St Assurance Review Tea87reviewed Burns Manor resident The August 14, 17, 18, 19 and 20, 19 ( • • August Minutes Page 3 NEW BUSINESS CONTINUED: E. Fall Bazaar: The Fall Bazaar will be October 1B, 1987. A motion was made by John Mlinar and seconded by Gloria Dansereau to approve $100.00 for Wally Pikal to provide music at the bazaar. F. Life Safety Code: Life safety Code inspection was con- ducted August 17, 1987 by Mark Huge, Deputy State Fire Marshall Inspector, and George Field, City of Hutchinson, Fire Inspector. Smoke detectors are to be installed so air movement from air conditioners and ventilation system does not effect the smoke detectors. A motion was made by Marge Putney and seconded by Gloria Dansereau to approve Electro- Watchman's proposal to install the smoke detectors and magnetic door closers. All in favor. Motion carried. G. Quality Assurance: Quality Assurance guidelines for Case Mix rate have been changed. This will result in lower case mix class and a lower reimbursement rate. PATIENT SATISFACTION_ forms were available. There being no further business, President Larry Graf adjourned the meeting. The Burns Manor Board of Directors will meet Thursday, September 24, 1987 at 5:30 p.m. in the Annex Day Room. ATTEST: Larry Graf, President Respectfully submitted: Mavis J. Gei Secretary I. City Hutchinson oatate of Annegota, or mcLeOd County o f ............ ........... -.11 ....................... .6pueatton No ..... ..... Application for License to Sell Cigarettes at Retail The undersigned resident..... of the .......... City of- Hutchinson _. .........__ ...... ......._................ .... _... in the county of ... Mc_LeOd ............. State of Minnesota, HEREBr .1I.4KE ...4PPLIC.4- .................................. 710Y FOR LICENSE to be issued to .... ............ eter.:Adams ........................ to sell cigarettes and cigarette papers and wrappers at retail at...........__..........__.... sodbuster saloon, 18 Main N., Hutchinson MN 55350 .........................................................................__. ................._........_..._ _..__................ in the... City .................. ........................of.... Hutchinson....... ............._...............in said county and state for the term of September 4 months. _............_ ................. beginning with the.. .... .23.rd__.......day of .............................. 19.. 87, subject to the lame of the State of Minnesota and the ordinances and regulations of said City., ....... ,.,__,_ Hutchinson s P .............................. of thereto and herewith deposit $ .. 5...0.0_. ... .... - ..............in payment of the fee therefor. Dated ....... September .... .................. .............. 19,87.... _..._...................... .......- ............5 ............... .. • HUTCHINSON POLICE DEPARTMENT MEMORANDUM ATE September 17, 1987 TO Gary Plotz and City Council FROM Ron Kirchoff �✓� - SUBJECT Background investigation on.Peter Fred Adams, DOB/2 -13 -53 As part of the background investigation I have contacted former employees, the Chief of Police in the residence which Mr. Adams has lived and a criminal history was conducted through the police computers. After reviewing all information I have received I would recommend that the • Council approve the request with the following stipulations: that a review be conducted by the Police Department during the month of December 1987 to be completed by January 1, 1988. Any violations of statute or total ordinance may result in a revocation of Mr. Adams' license to sell 3.2 beer. PRODUCER JOHN H. CROWTHER, INC. 3600 MULTIFOODS TOWER 33 SOUTH SIXTH STREET MINNEAPOUS, MN 53102 INSURED Peter Adams DBA: Sod Buster Saloon 18 North Main Street Hutchinson, HN 55350 ISSUE DATE iMM.DONY) 9 -9 -87 THIN CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE MOLDER. THIN CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. - COMPANIES AFFORDING COVERAGE = N LETTER Y A POLICY NUMBER TRANSCOMPBiTAL COMPANY B LETTER EACH OCCURRENCE Y � C R LIABILITY COMPREHENSIVE FORM PREMISE &OPERATIONS R LLOSION 6 COLLAPSE HAZARD PRODUCTSVWPLETED OPERATIONS CONTRACTUAL INDEPENDENT CONTRACTORS BROAD FORM INJURY PROPERTY DAMAOE PERSONAL COMPANY D LETTER BODILY INJURY COMPANY $ LETTER THIS IS TO CERTIFY THAT POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS, AND CONDI- TIONS OF SUCH POLICIES. CO -� LTR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE IMIWIXIN T POLICY DD'IRATIM DATE IMM)WM LIABILITY LIMITS IN THOUSANDS EACH OCCURRENCE AGGREGATE =� - a — -- GENERAL LIABILITY COMPREHENSIVE FORM PREMISE &OPERATIONS R LLOSION 6 COLLAPSE HAZARD PRODUCTSVWPLETED OPERATIONS CONTRACTUAL INDEPENDENT CONTRACTORS BROAD FORM INJURY PROPERTY DAMAOE PERSONAL ( BODILY INJURY $ $ PROPERTY DAMAGE $ $ BCOMBINED $ $ PERSONAL INJURY $ • _ — — — _ AUTOMOBILE ILMSEUTY ANY ALTO ALL OWNED AUTOS (PPJV. PASS.) ALL OWNED AUTOS l PRIVE PMNI HIRED AUTOS NON-OWNED AUTOS GARAGE LIABILITY ODDLY kUFY (M pe I $ - .. GODLY WAY FIR i1tlffi71 $ PROPERTY DAMAGE $ BI a PO COMBINED $ EXCESS LIABILITY UMBRELLA FORM THAN UMBRELLA FORM COMBINED D $ $ ROTHER N.. WORKERS' COMPENSATION AND EMPLOYERS' LIABILITY - STATUTORY $ (EACH ACCIDENT) $ IDISFASE- POLICY LIMIT) $ (DISEASE -EACH EMPLOYEE) ' A OTHER UQUOR UABIL1TY CCP 180 63 62 9 -11 -87 5 -1 -88 SEE BELOW CESCRIPTiON OF OPERATIONSQOCATIONSNEHICLES /SPECIAL ITEMS $10,0W PD Each Common Cause $50,000 81 Each Person $100,000 Loss Of Means Of SuMore Each Common Cause $100A00 81 Each Common Cause MAW Aggregate a City Of Hutchinson City Hall, 37 Washington Ave. West Hutchinson, IV 55350 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE_ PIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT. BUT FAILURE TO MAIL SUCH NOTICESHAkL IMPOSE NO-OBLIGATION OR LIABILITY ,02 • F.d. RETAIL "ON SALE" Mate Of Millicota, Nueehinasn COCXT Y Of y ..- .... . ........ . .. To the city Council of the C . ity of R . ts . t . c I h . i . n . s on... State of blinnesota: Peter Adams ............ he"hy arpi is, for a lic,nse for flit term of , 4 Months .... from the 23rd day of September 1987 1, s,It At Retail Only, Non-Intoxicating Malt Liquors, as the s.m o are deji,cd by late, for consumption V.Y" those certain promises in the City of . ............. d"Cribed us follows, to-trit: . ........... sodbuster Saloon 18 Main N at which place said oppliectrif. operates the business ol'...., bar . and d . grill and to that en d rept-i-sen t a and old tea. as foll?trs: Thof said applicant is a Mi.en of the Cnited Statte; of Jowl moral hera,',, and 1,1101:ds,1 I'd attained the age of ?I years; that _. he is proprietor of the i,fal i;,,h,,!, a.' for ;chid) the Ucnsr will be issued if this application is franfrd Prat no manufacturer of such non-infoxied tint malt liquors hat, any otuncrehip, in whole a' in ril, in said b,sin,,s of mil applicant or any interest therein; Iii-it said applicant make Se4p application pursuant and subject to all the listra of the State of X;nn,aofa and the urdi nanree and regulations of mid City - . . . ....... _ - .. . .............. _ . . app?ioaNr 11 rata, which are lit"by made apart hereof, and hereby agree Stoobsrne and obey the same, It or a 1ed1 Recomend approval subject to reviewal on January 1, 1988. Earl, applitantfurrher,itiNs that _he is rot note theholdernf, nor has _- -hemadvalipl,fe voifli)r. mir data __h, mr, ad 1,� make application for a Federal Retail Dealer's Special tax shunt, Irtr Ifir sal, 4 mri,immng /,,I .... r. Dated September 2, 19 a . 7 1 Z-2- � 2 -f • 1 P. 0. idd,r's Is $66.66 REWL NOW SAW Hutchinson btatt Ot Oinatootat city McLeod Hutchinson C..4 .0 ........... I ...... d ..... .................. ... o tm ......... ;At)..Cq .. ...... ............................ of ....... ............................. .. Peter Adams _ .0;n7G—_.R­ ....... . . . .. . . ................ W tarn ........... SI;; . . ........ .. U.'a's for Mau LIqUOrI4 )W"4 OPF4-.. 23rd packag" 0213,0 Nonjut"Icatlug Women to the.._ .. . ......... .... ..... ..... "Oyr thaw Hutchinson I ._.. ae. ....... . ..... . ....... . ........... th,'W", doAma ­­ ..__ City ...... . ...... . . . . ........... _ __ 6'r" 'S fagmm Sodbustel saloon le main 11 bar and grill . appu.mt OF0,00- s_fflW at which PIIW Ss" . ..... W . a gas gi-as 10114"! Unua of food ""I character t, jW 044 is a ------- gjjj..........of OW he ..... ........ ....... -of tho a" ThIt SIW &PO"a's ....... peon; a oat..& of ale of 21 . a to p-StO& 60 1.04 it &W applioat" the SWO of 4.4 "P.U; hioh OW U,,W W&U 01'a mblect to alt OW Ug" Ootrdo, which ,j,bU#hIn8-t for w us appROG61" pu-mam That- aI& a" "tjWm XiMW4014 ad 00 bsrO and 'W tM savw' , pw, hwf, aro h.,cbm V�de S;za al on January 1. subjeCt to a relit'll Recommend apprOV31 h4a he MA& appUo4"% /ar. moor That he 1. 000 acw tm hl&r of, Wr AamP for the "16 of Each pod at furehar Ad" for a B4.0 DolUes SPOsW he imu'd t, 'rak, amudda's Uqu4r. 87 September 21 ID DaW-- F. 0. • • 0 PUBLISHED IN THE HUTCHINSON LEADER ON THURSDAY, SEPTEMBER 10TH, 19879 AND ON THURSDAY, SEPTEMBER 17TH, 1987. NOTICE OF HEARING PROJECT NO. 87 -36 Publication No. 3734 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the City Hall at 8:00 P.M. on the 22nd day of September, 1987, to consider the making of an improvement on the Easterly Side of Golf Course Road (C.S.A.H. 12) from 300 feet South of County Road 76 to Oakwood Lane by the construction of Sanitary Sewer and Appurtenances, pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the bensfitted property. The estimated cost of such improvement is $55,000.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: September 9, 1987 -Lk • City Admih4stratoro L PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. 1203 Oakwood Lan 55350 MN Hutchinson. 10, 1987 September Mayor Paul Ackland City of Hutchinson b' u 5 4 SEA 1987 REMAp BYE' Present at the Public o Oakwood Lane. I am 1 regret that I cannot be P sewer link -up person. Please read September 22 regarding the sanitary would attend in business -- Otherwise I public record of the Hearing• out of town on my letter into the p wer system connected to tpropriate have our se willing to pay the aPp 1. My wife and I went to and we are city system. We "� the link -uP, council. determined by the city August 11 when assessment as vote of the city council on 2. disappointed I realize they reacted to public comment made in I am at • on August 11. Please remember that mY they killed the project. Very clearly I the last public Hearing in June stating sewer system. person at the mayor to the city . 11 filed a letter addressed to to be hooked up video tape of the Aug wife and I want our property when I viewed the letter heard no mom=° —° °f my decision. I public Hearing. stem used to make the are able g, I object to the procedure and swho reside outside the city think it inappropriate that individuals ro ect inside the city. to control a p commented that he believed their property I would like to 4, On August 11 one citizen comet authorized would be adversely affected by a deferred l eve the . disagree with that statement. I believe the city - value utter, and hard surface street respectfully Sewer, curb and g ty values, NOT reduce them. improvements such as council to stop actually improve proper for the city I believe it is inappropriate the line is to seriously 5, Finally, To stop County Road 12. line from being installed, to the northwest out that sewer city impeding progress. That sewer with the growth of the and imp future, and interfere stopping g in the future than Stopping the sewer is Ding to be installed at some time in the line is unquestionably going simply cost more we all know it. The installation it will cost now. the sewer link -uP• 6 I urge you to vote "yes on the installation of " to Oakwood Lane. Re Pect lly su mitted, John Bergerson 0 • I • 2-t (612) 587 -5151 �umv CITY Of HUTCHINSON • 37 WASHINGTON AVENUE WEST HUTCHINSON. MINN. 55350 M E M O DATE: September 16, 1987 TO: 4'Mayor and City Council FROM: Director of Engineering RE: Improvement Hearing for Oakwood Lane Related Sanitary Sewer Project The improvement hearing for the referenced Project 87 -36 is scheduled for the September 22nd Council Meeting. Involved in the project is the installation of sanitary sewer across County Road 12 from the northeasterly corner of Bethke's Rolling Greens to the east side of the county road, and then on the east side of the county road northerly to Oakwood Lane, as shown on the • attached drawing. Installation on the west side of the county road would not be cost effective because of the presence of utilities that would render construction of the sanitary sewer considerably more difficult. Attached is a resolution for the Council's consideration following the hearing. EAWpv attachment n LJ Respectfully submitted, Eugenee Anderson 1 Director of Engineering Y • 10 AM ATI�ET t OAKWOOD ' ADD. _ .Z 'I ' t 0, t • s� + - s s n , S,y„ }wrY Resolution No. 8617 LETTING NO. 16 PROJECT NO. 87 -36 WHEREAS, a resolution of the Council adopted the 8th day of September, 1987, fixed a date for a Council Hearing on the proposed improvement of the Easterly Side of Golf Course Road (C.S.A.H. 12) from 300 Feet South of County Road 76 to Oakwood Lane by the construction of Sanitary Sewer and Appurtenances; and WHEREAS, ten day's published notice of the hearing through two weekly publications of the required notice was given and the hearing was held thereon on the 22nd day of September, 1987, at which all persons desiring to be heard were given an opportunity to be heard thereon. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: That such improvement is hereby ordered as proposed in the council resolution adopted the 8th day of September, 1987. • Adopted by the Council this 22nd day of September, 1987. City Administrator P Mayor PUBLISHED IN THE HUTCHINSON LEADER . THURSDAY, SEPTEMBER 17, 1987 PUBLICATION NO. 3737 C I T Y O F H U T C H I N S 0 N P U B L I C N 0 T I C E 1988 BUDGET PUBLIC HEARING i 8:00 p.m. Tuesday, Sept. 22, 1987 • The City Council of the City of Hutchinson will meet to hold a public hearing on the 1988 Budget at this time. If you have input to assist the Council you are welcome to speak or submit written suggestions including: • New program you wish the City to undertake • Existing programs you wish the City to reduce or drop • Suggestions for potential savings • Suggestions for new revenue sources 0 RESOLUTION NO. 8624 RESOLUTION APPROVING 1988 TAX LEVY, COLLECTIBLE IN 1988 is BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MCLEOD COUNTY, MINNESOTA: THAT the following sums of money be levied for the current year, col- lectible in 1988, upon the taxable property in said City of Hutchinson for the following purposes: General Fund - General Revenue $1,259,132.00 Library 65,255.00 Debt Service G.O. Bonds - Special Assessment 603,000.00 Debt Service G.O. Bonds - Fire Hall 111,300.00 G.O. Bonds - Library 89,900.00 G.O. Pool & Gymnasium 67,500.00 $2,196,087.00 Provision has been made for payment of the City's share of Public Employee Retirement Association's contributions for the ensuing year. BE IT FURTHER RESOLVED: THAT there is a sufficient sum of monies in the Debt Service Funds of the City, together with the above Debt Service Fund tax levy, to pay principal and interest in 1988 on all outstanding bond issues, and the deferred annual tax levies previously certified to the County Auditor are hereby canceled, and replaced by above debt service tax levy. The City Clerk is hereby instructed to transmit a certified copy of this Resolution to the County Auditor of McLeod County, Minnesota as required by law. Adopted by the City Council this 22nd day of September, 1987. Paul L. Ackland, Mayor ATTEST: Gary D. Plotz, City Clerk 0 J RESOLUTION NO. 8623 • CERTIFYING ASSESSMENTS OF THE CITY OF HUTCHINSON TO THE COUNTY OF MCLEOD BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA, COUNTY OF MCLEOD, STATE OF MINNESOTA: That the following embraces unpaid assessments levied by the City Council of Hutchinson, Minnesota, under Statutes Sec. 429.011 to 429.111 for the various assessments of the City of Hutchinson, to be levied and assessed upon the properties as listed for the following purposes for the current year, and that a copy thereof be sent to the County Auditor of said McLeod County, Minnesota: WATERMAIN & SANITARY SEWER 10th installment of 10 yr, assessment - -Roll #70 1977 San.Sewer & Watermain 10th installment of 10 yr. assessment - -Roll #72 1977 San.Sewer & Watermain 9th installment of 10 yr. assessment - -Roll #78 1978 San.Sewer & Watermain 8th installment of 10 yr. assessment - -Roll #80 1979 San.Sewer & Watermain 7th installment of 10 yr, assessment - -Roll #BOA 1979 San.Sewer & Watermain 7th installment of 10 yr. assessment - -Roll #87 1981 Sanitary Sewer 7th installment of 10 yr. assessment - -Roll #88 1981 San.Sewer & Watermain 7th installment of 10 yr. assessment - -Roll #89 1981 Sanitary Sewer 7th installment of 10 yr. assessment - -Roll #90 1981 Sanitary Sewer 7th installment 7th installment 7th installment 7th installment 6th installment 6th installment 6th installment 6th installment 6th installment 6th installment 6th installment 6th installment 6th installment 6th installment 4th installment 4th installment 4th installment 4th installment 4th installment 4th installment 3rd installment 3rd installment 3rd installment 3rd installment 2nd installment . 2nd installment 2nd installment of 10 yr. of 10 yr. of 10 yr. of 10 yr. of 10 yr. of 10 yr. of 10 yr. of 10 yr. of 10 yr. of 10 yr. of 10 yr. of 10 yr. of 10 yr. of 10 yr. of 10 yr. of 10 yr. of 10 yr. of 10 yr. of 10 yr. of 10 yr. of 10 yr. of 10 yr. of 10 yr. of 10 yr. of 10 yr. of 10 yr. of 10 yr. assessment - -Roll assessment - -Roll assessment - -Roll assessment - -Roll assessment - -Roll assessment - -Roll assessment - -Roll assessment - -Roll assessment - -Roll assessment - -Roll assessment - -Roll assessment - -Roll assessment - -Roll assessment - -Roll assessment - -Roll assessment - -Roll assessment - -Roll assessment - -Roll assessment - -Roll assessment - -Roll assessment - -Roll assessment - -Roll assessment - -Roll assessment - -Roll assessment - -Roll assessment - -Roll assessment - -Roll #91 1981 Watermain #119 1980 Watermain & San.Sewer #120 1980 Watermain #121 1980 Watermain,San.Sewer,Storm #125 1982 Watermain & San. Sewer #126 1982 Watermain #127 1982 Watermain #128 1982 Watermain #129 1982 Watermain #130 1982 Watermain #131 1982 Sanitary Sewer #132 1982 Sanitary Sewer #133 1982 Sanitary Sewer #134 1982 Sanitary Sewer #185 84 -02 Pt.I Sanitary Sewer #187 83 -06 San.Sewer,Watermain,Storm #190 Sanitary Sewer & Watermain #195 Watermain #197 84 -04 Water & Sewer Impro. #199 84 -07 San.Sewer,Watermain,Storm #202 San.Sewer,Watermain,Storm #204 San.Sewer,Watermain,Storm #206 San.Sewer,Watermain,Appur. #207 San.Sewer,Watermain extension #202A San.Sewer & Watermain 208 San.Sewer /Watermain /Grading 209 Watermain /Storm Sewer /Appur WATERMAIN & SANI 2nd installment 2nd installment 2nd installment 2nd installment 2nd installment 2nd installment 1st installment 1st installment 1st installment 1st installment 1st installment 1st installment TAR of of of of of of of of of of of of Y SEWER CONT. 10 yr. assessment - -Roll 10 yr, assessment - -Roll 10 yr. assessment - -Roll 10 yr, assessment - -Roll 10 yr, assessment - -Roll 10 yr, assessment - -Roll 10 yr, assessment - -Roll 10 yr. assessment - -Roll 10 yr. assessment - -Roll 10 yr. assessment - -Roll 10 yr. assessment - -Roll 10 yr, assessment - -Roll 210 San.Sewer /Watermain /Storm 218 San.Sewer /Watermain /Appur 219 San.Sewer /Watermain /Appur 220 Water /StormSewer /Grading 221 Watermain & Appurtenances 222 San.Sewer /Water /Lift Station 223 Drainage line, inlets 224 Water Services 225 Watermain /San. /Storm sewer 228 Watermain /San. /Storm sewer 230 San. /Storm sewer /Lift station 234 Watermain /San. /Storm sewer OFF STREET PARKING 6th installment of 15 yr, assessment - -Roll #152 1983 Off Street Parking SIDEWALK 8th installment of 10 yr. assessment - -Roll #83 78 -05 Sidewalk & Appur. • 5th installment of 10 yr, assessment - -Roll #171 83 -01 -19 Sidewalk & Appur. Assessments deferred Supplement to Roll #171 STORM SEWER 10th installment of 10 yr. assessment - -Roll #71 1977 Storm Sewer 9th installment of 10 yr, assessment - -Roll #74 1978 Storm Sewer 9th installment of 10 yr, assessment - -Roll #75 1978 Storm Sewer 8th installment of 10 yr, assessment - -Roll #81 1979 Storm Sewer 8th installment of 10 yr. assessment - -Roll #86 1979 Storm Sewer 7th installment of 10 yr, assessment - -Roll #86A 1979 Storm Sewer 7th installment of 10 yr. assessment - -Roll #92 1981 Storm Sewer 7th installment of 10 yr, assessment - -Roll #93 1981 Storm Sewer 7th installment of 10 yr, assessment - -Roll #95 1981 Storm Sewer 7th installment of 10 yr. assessment - -Roll #96 1981 Storm Sewer 7th installment of 10 yr. assessment - -Roll #97 1981 Storm Sewer 7th installment of 10 yr. assessment - -Roll #122 1980 Storm Sewer 6th installment of 10 yr. assessment - -Roll #135 1982 Storm Sewer 6th installment of 10 yr. assessment - -Roll #136 1982 Storm Sewer 6th installment of 10 yr. assessment - -Roll #137 1982 Storm Sewer 5th installment of 10 yr. assessment - -Roll #155 1983 Drainage area 4th installment of 10 yr. assessment - -Roll #181 84 -02 Pt.II Storm Sewer Outlet 4th installment of 10 yr. assessment - -Roll #190A Storm Sewer . STREET IMPROVEMENTS 10th installment of 10 yr, assessment - -Roll #68 1977 Street Improvements 10th installment of 10 yr, assessment- -Roll #69 1977 Street Improvements 10th installment of 10 yr. assessment - -Roll #73 1977 Street Improvements 9th installment of 10 yr. assessment - -Roll #76 1978 Street Improvements 9th installment of 10 yr. assessment - -Roll #77 1978 Street Improvements 8th installment of 10 yr, assessment - -Roll #79 1979 Street Improvements -8th installment of 10 yr. assessment - -Roll #82 1979 Street Improvements 8th installment of 10 yr. assessment - -Roll #84 1979 Street Improvements 8th installment of 10 yr. assessment - -Roll #85 1979 Street Improvements 7th installment of 10 yr, assessment - -Roll #99 1981 Curb /Gutter,Bit.Surface 7th installment of 10 yr. assessment - -Roll #100 1981 Street Surfacing 7th installment of 10 yr, assessment - -Roll #101 1981 Curb & Gutter 7th installment of 10 yr, assessment - -Roll #102 1981 Curb & Gutter 7th installment of 10 yr. assessment - -Roll #103 1981 Curb /Gutter /Gravel Surface 7th installment of 10 yr, assessment - -Roll #104 1981 Bituminous Surfacing 7th installment of 10 yr. assessment - -Roll #105 1981 Bituminous Surfacing 7th installment of 10 yr, assessment - -Roll #106 1981 Bituminous Surfacing 7th installment of 10 yr. assessment - -Roll #107 1981 Bituminous Surfacing 7th installment of 10 yr, assessment - -Roll #109 1981 Grading 7th installment of 10 yr, assessment - -Roll #111 1980 Curb & Gutter 7th installment of 10 yr. assessment - -Roll #112 1980 Curb & Gutter 7th installment of 10 yr. assessment - -Roll #113 1980 Curb & Gutter 7th installment of 10 yr, assessment - -Roll #114 1980 Curb & Gutter 7th installment of 10 yr. assessment - -Roll #115 1980 Curb & Gutter 7th installment of 10 yr. assessment - -Roll #116 1980 Curb & Gutter 7th installment of 10 yr, assessment - -Roll #117 1980 Curb & Gutter 7th installment of 10 yr. assessment - -Roll #118 1980 Curb & Gutter 7th installment of 10 yr, assessment - -Roll #123 1980 Curb /Gutter,Bit Surface 7th installment of 10 yr. assessment - -Roll #124 1980 Curb & Gutter 6th installment of 10 yr. assessment - -Roll #138 1982 Grading 6th installment of 10 yr. assessment - -Roll #139 1982 Grading 6th installment of 10 yr. assessment - -Roll #140 1982 Grading 6th installment of 10 yr. assessment - -Roll #141 1982 Grading 6th installment of 10 yr. assessment - -Roll #142 1982 Gravel Base 6th installment of 10 yr. assessment - -Roll #143 1982 Gravel Base 6th installment of 10 yr, assessment - -Roll #144 1982 Gravel Base 6th installment of 10 yr, assessment - -Roll #145 1982 Gravel Base 6th installment of 10 yr. assessment - -Roll #146 1982 Gravel Base 6th installment of 10 yr. assessment - -Roll #149 1982 Bituminous Surfacing 6th installment of 10 yr. assessment - -Roll #150 1982 Bituminous Surfacing 6th installment of 10 yr. assessment - -Roll #151 1982 Driveway /Parking Surface 5th installment of 10 yr. assessment - -Roll #158 1983 Grading & Appurtenances 5th installment of 10 yr. assessment - -Roll #159 1983 Curb /Gutter /Base /Appur. 5th installment of 10 yr. assessment - -Roll #160 1983 Curb /Gutter /Base /Appur. 5th installment of 10 yr, assessment- -Roll #161 1983 Curb /Gutter /Base /Appur. 5th installment of 10 yr. assessment - -Roll #162 1983 Curb /Gutter /Base /Appur. 5th installment of 10 yr. assessment - -Roll #163 1983 Curb /Gutter /Base /Appur. 5th installment of 10 yr. assessment - -Roll #164 1983 Grade /Surface /Curb /Gutter 5th installment of 10 yr, assessment - -Roll #165 1983 Grade /Surface /Appur. 5th installment of 10 yr. assessment - -Roll #166 1983 Grade /Surface /Curb /Gutter • 5th installment of 10 yr. assessment - -Roll #167 1983 Curb /Gutter /Bit.Surface 5th installment of 10 yr. assessment - -Roll #168 1983 On Street Bit. Surface STREET IMPRO C0� • 1983 git.Surface Surfacing Roll 1169 g;tuminous r, assessment-" Roll 1178 83-06 r, assessment-- Roll 1179 84-02 Curb /GutterlGradeln 5th installment of 10 y Bituminous Surfacing 4th installment r, assessment --8o11 #180 83-06 Curb /Gutter /Appur. 4th �nstaltment of 10 yr. assessment -'Roll #182 84 O1 Pt.1 Grade/Bit Gravel 4th installment r, assessment-'Roll #183 83.09 Grading 4th installment of 10 yr. assessment -'Roll #188 4th installment Of 10 yr, assessment-' RO11 #189 83-09 Grade /Grav�oVentsut er Roll #191 84-03 Street Improvements 4th installment of 10 yr. assessment-- 84 -03 Street Improvements 4th installment of 10 Yr. assessment -'RO11 #192 84_01 Pt.II Street Imp 4th installment of 10 yr• assessment--Roll #193 4th installment of 10 yr, assessment --Roll #194 Curbl6uttert Improvements 9 4th installment r• assessment-'RO11 #198 84-05 Street ImPovements 4th installment of 10 yr, assessment -'Roll #200 1985 Street Imp 4th installment of 10 yr• assessment --Ro11 #201 1985 Curb /Guo ement5pur. 3rd installment of 10 yr, assessment --RO11 #203 Street Imp 3rd installment of 10 yr. assessment-"R011 1205 1985 g�tuminous Overlay 3rd installment of 10 yr. assessment --RO11 #205A Bituminous Surfacing 3rd installment of r, assessment --8011 #211 Street Surfacing/APPur. 2nd installment of 10 y curb/Gutter Of 10 yr. assessment-'Roll #212 2nd installment Of 10 yr. assessment- "Roll 1213 curb /Gutter /Grade /Grave 2nd installment Roll 1214 Street Overlay 2nd installment of 10 yr• assessment-- urtenances r, assessment-'Roll 1215 Curb/Gutter 2nd installment of 10 Yr. assessment" Roll #216 Grade /Surface /App 2nd installment of 10 yr. assessment--RO11 #227 Curb /Gutter /Gravel base 2nd installment of 10 Yr. assessment' -Roll #229 ./Grade/Gravel bas 1st installment of 10 yr. assessment-- #233 Bituminous Surfacing 1st installment of 10 yr assessment--Roll installment of 10 y FURTHER RESOLVED: sewer & refuse bills and BE IT aid water, That the following embraces ri Weed cutting and gas and elec , trical bills: 81.42 108.68 179.15 2645.55 2282.94 294.18 Melvin Klockman0anny Wink) Robert Horirust Mrs .Fmily Midwest Trailer Court Midwest Trailer VCnce James Schlag e1 Jahner) water ,sewer ,refuse water ,sewer ,refuse sewer ,refuse refuse water,sewert water,sewer ,refuse sewer, refuse • U L • UNPAID BILLS CONT. 92.00 James Swanke(Dennis Hukriede) weed cutting 93.20 James Reid(Gary Soderberg) weed cutting 93.20 Poly Industries weed cutting 103.50 Louis Brunner weed cutting 128.15 Bethke Construction weed cutting 184.00 Richard Anderson weed cutting 93.20 Sandra Lipke weed cutting 93.20 John Lipke weed cutting 115.69 Robert Wohlford gas /electricity 463.61 Mary Barrick gas /electricity Adopted by the City Council this 22nd day of September, 1987. ATTEST; Gary D. P otz, City Clerk Paul L. Ackland, Mayor II L • RESOLUTION NO. 8625 RESOLUTION ADOPTING THE GENERAL FUND FOR FISCAL YEAR 1988 BE IT RESOLVED BY THE CITY OF HUTCHINSON: THAT, the Annual Budget of the City of Hutchinson for the fiscal year beginning January 1, 1988, which has been submitted by the City Administrator and modified and approved by the City Council is hereby adopted; the totals of said budget and the major divisions thereof being as follows: GENERAL FUND REVENUES AVAILABLE CURRENT REVENUE Taxes $1,345,287.00 Licenses 16,975.00 Permits 56,700.00 Fees 11,600.00 Inter - Governmental Revenue 1,076,104.00 Fines 36,800.00 Charges for Services 480,887.00 Collections for Other Agencies 200.00 Miscellaneous 159,240.00 Fund Balance 178,019.00 Transfers from Other Funds 426,000.00 Total Available $3,787,812.00 REQUIREMENT APPROPRIATIONS Personal Services $2,259,315.00 Supplies 289,496.00 Other Services & Charges 850,318.00 Miscellaneous 26,464.00 Capital Outlay 2,400.00 Principal and Interest 45,000.00 Other Expenses 194,819.00 Fund Transfer 120,000.00 Total Appropriations $3,787,812.00 q RESOLUTION NO. 8625 PAGE 2 Adopted by the City Council this 22nd day of September, 1987. ATTEST: Gary D. Plotz City Clerk Paul L. Ackland Mayor J • • 0 CITY OF HUTCHINSON GENERAL FUND FUND BALANCE SUMMARY BEGINNING FUND BALANCE RECEIPTS • DISBURSEMENTS TRANSFERS POLICE FACILITY RECREATION BUILDING ENDING FUND BALANCE • FOR YOUR INFORMATION PROPOSED 1987 1988 1985 1986 BUDGET BUDGET --------------------------------------------------------- $ 869,789 $ 828,614 $ 992,624 $ 992,624 3,351,577 4,140,873 3,5B5,OBB 3,609,793 (3,361,752) (3,416,863) (3,585,088) (3,667,812) 5560,000) (120,000) (31,000) ------------------------------------------------ S 828,614 $ 992,624 f 992,624 $ 814,605 CITY OF HUTCHINSON GENERAL FUND DETAIL OF REVENUE BY SOURCE SOURCE TAXES GENERAL LEVY BOND & INTEREST LEVY DELIOUENT TAXES , PENALTIES & INTEREST TOTAL TAXES INTOXICATING BEVERAGES NON - INTOXICATING BEVERAGES CIGARETTE DOG BICYCLE OTHER LICENSES TOTAL LICENSES PERMITS BUILDING PLUMBING VARIANCES & CONDITIONAL USE OTHER PERMITS TOTAL PERMITS FEES FINANCIAL FEES PLANNING FEES FRANCHISE FEES TOTAL FEES INTERGOVERNMENTAL REVENUE LOCAL GOVERNMENT AID HOMESTEAD CREDIT ENERGY GRANT RAILROAD REIMBURSEMENTS LAWCON GRANT TRANSPORTATION GRANT AIRPORT MAINTENANCE REIMBURSEMENT POLICE PENSION - AUTO TAX FIRE RELIEF - INSURANCE CONTRIBUTION MINN. STATE AID STREET MAINTENANCE BUILDING PERMIT REFUND STATE POLICE TRAINING FUND TOTAL INTERGOVERMENTAL REVENUE 1965 ACTUAL 1986 1987 ACTUAL ADOPTED PR O ED 488 BUDGET f 841.272 $ 913.030 $ 1,285.700 $ 1.324,387 53.899 25.224 2.700 2.700 9.832 46.166 20.000 20,000 7.041 11719 9.000 900 912.044 986.138 1.314,700 1.345,287 11.566 16.774 13.300 13.300 4,047 3.396 2.700 2.700 548 554 600 550 56 154 50 75 f0 85,127 54,300 56,700 335 415 300 350 16.552 21.293 16.950 16.975 BB.663 79.386 48.000 51 000 5,365 4028 4,500 0 6.871 680 81000 00 1,806 933 1,800 1.000 95,834 ' 85,127 54,300 56,700 6.750 10,000 4.000 909,704 701 1.198 600 600 6.871 11.705 81000 11,000 14.322 22,903 12,600 11,600 768.719 861.002 910.894 909,704 309.108 328.682 1.000 12.000 4.606 61.535 41.372 57.418 79.200 59.000 5.000 6.500 51000 6.500 39.129 45.583 42.000 42.000 25.074 29.174 29.000 28.000 14.235 14.235 14.500 14.500 4.623 4,600 2.282 2,142 2,300 0 1,275,683 1,345.736 1.087,494 1.0704 Clr; OF HUICHINSON GENERAL FUND DETAIL OF F.E'JENUE BY SOURCE 1985 SOURCE ACTUAL FINES & FORFEITS ----- -- --------- ----------- COURT FINES 24.819 PARKING FINES 2.697 TOTAL FINES & FORFEITS 27.516 CHARGES FOR SERVICES CEMETERY DEPUTY REGISTRAR RECREATION FEES RECREATION BLDG - CONCESSION RECREATION BLDG -RENT POLICE DEPT REVENUE PARK CONCESSION REVENUE - ROBERTS PROJECT ADMINISTRATION FEES ENGINEERING FEES ASSESSMENT SEARCH FEES ALARM FEES CIVIC ARENA CAMPGROUNDS TRANSIT COLLECTIONS JEFFERSON TICKET SALES OTHER TOTAL CHARGES FOR SERVICES • COLLECTIONS FOR OTHER AGENCIES ------------------------------------ BUILDING PERMIT SURCHARGE 31�'Ty�I��I ?1111?: INTEREST EARNINGS RENTS - MISC RENTS - BUILDINGS RENTS - HANGARS GAS SALES SENIOR CTR. RENTS SENIOR CTR. FUND RAISER PARK FEES FORESTRY SALES REFUNDS & REIMBURSEMENTS WATER /SEWER REMIBURSEMENT FIRE DEPARTMENT REIMBURSEMENT CONTIBUTIONS & DONATIONS OTHER REVENUES GENERAL FUND BALANCE TOTAL MISCELLANEOUS TRANSFERS FROM OTHER FUNDS --------------------------- • LIQUOR STORE UTILITIES COMMISSION FIRE DEPARTMENT - COUNTRY ACCOUNT REVENUE SHARING TOTAL TRANSFER 25.307 73.644 62.678 15.284 30,048 112,165 668 3.175 67,409 3,668 12,796 74 -3,076 403,840 2.783 39.269 15.395 8,770 27.107 5,561 24,679 1,020 2.180 9.3337 22.150 14.545 2.500 5,991 178.504 110,000 300.000 14,499 424.499 1986 ACTUAL 35.111 1.715 36,826 21.810 70,3365 114.893 17,318 528 12,521 48.662 113.545 1.248 3,275 72,650 2.426 13,589 0 8.817 501.667 2.088 31.944 3,530 4,198 8,725 21,200 4,199 19,238 2,134 1,660 29.797 21,749 840 1,502 2.031 152.747 110.000 300.000 16.867 555.930 982.797 1967 ADOPTED 27,000 2.600 29.600 26.000 76.000 93,241 24,000 20,960 19,297 40,000 70,000 700 3,200 82,121 5,000 15,625 7.000 483.144 500 38,000 1,200 9,000 10.800 30,000 5,300 25,000 1,000 2.500 6,000 22,000 3,000 6.000 159.800 110.000 110.000 300.000 300.000 16.000 16,000 426.000 426.000 GENERAL FUND TOTAL E 3.3351,577 E 4.137.3022 $ 3.565.088 S 3.787.812 CITY OF HUTCHINSON GENERAL FUND SUMMARY OF EXPENDITURES BY DEPARTMENT ----------------------------------------- MAYOR & CITY COUNCIL $ CITY ADMINISTRATOR /CITY CLERK ELECTIONS FINANCE MOTOR VEHICLE ASSESSING CITY ATTORNEY PLANNING & ZONING LIBRARY POLICE DEPARTMENT FIRE DEPARTMENT COMMUNITY SERVICE OFFICIER CIVIL DEFENSE BUILDING INSPECTOR SAFETY COUNCIL FIRE MARSHAL ENGINEERING 1985 ACTUAL 28.925 $ 125,200 2,193 192,260 64,978 19,672 30,567 29,814 66,763 723,147 129,850 31,736 444 74,024 150 38,333 174,246 1986 ACTUAL 27.664 129,274 5,069 194,231 67,963 21,922 38,213 16,766 61,253 735,232 94,556 j 31,944 235 78,325 150 42,279 173,259 • PROPOSED 1987 1968 BUDGET BUDGET 21.371 $ 33.172 133,954 133,235 4.850 3,401 197,268 201,915 66,037 53,475 19,700 19,700 32,807 34,700 11,375 11,620 64,696 65,255 741,043 753,271 91,520 9010 37,650 37,813 825 775 61,346 55,651 150 150 41,023 45,5B7 1921643 1871119 • CITY OF HUTCHINSON GENERAL FUND • SUMMARY OF EXPENDITURES BY DEPARTMENT ------------------------------------- STREETS & ALLEYS MAINTENANCE ACCOUNTS CEMETERY CITY HALL PARKS & RECREATION ADMINISTRATION RECREATION DEPARTMENT SENIOR CITIZEN CENTER CIVIC ARENA PARK DEPARTMENT RECREATION BUILDING • AIRPORT TRANSIT COMMUNITY DEVELOPMENT ENERGY COUNCIL LAWCON DEBT SERVICE UNALLOCATED FUND TOTAL TRANSFER INCLUDED IN UNALLOCATED E PROPOSED 1985 1986 1987 1988 ACTUAL ----------------------------------------------------- ACTUAL BUDGET BUDGET f 343.201 $ 356.212 359,103 $ 346.944 69,654 64.087 70,700 85,100 39,690 41,040 43,7901 39,881 35,851 39,629 40,063 40,628 67,726 81,706 87,392 88,421 102,660 117,876 128,122 139,087 49.295 ' 44,87B 53,690 75,466 118,504 121,045 114,172 110,936 355,852 349,669 362,092 361,917 7,937 56,773 66,470 60,391 45,612 47.075 50,572 54,325 74,362 .78,742 121,734 82,088 25,415 31,151 33,150 33,150 0 0 0 12,000 92,916 0 0 0 45,946 59,796 50,396 45.000 185.791 ---------------------------------------------------- 776,746 255,203 489.739 3.392.714 f 3,976.764 3,574,927 $ 3,787.812 31.000 $ 56O.00OPOLICE BLDG. 120.040 CITY OF HUTCHINSON 1988 BUDGET GENERAL FUND (01) SUMMARY BY OBJECT CODE 3995 CONTINGENCY 4995 CONTINGENCY - 1988 CAPITAL EQUIPMENT TOTAL OTHER FUND TOTAL EXPEDITURE 6.410 14.587 87,803 130.000 61.819 6.410 14.587 87.803 191.819 --------------------------------- ---- - --- - -- - f 3.392,714 t 3.976.760 $ 3,585.088 $ 3,7802 PROD OBJECT 1985 1986 1987 8 NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET --------------------------------------------------------------------------------------------- 4352 PROPERTY INSURANCE 4.250 4.500 4,250 6.000 4354 AUTOMOTIVE INSURANCE 87 2.708 5_.000 5.200 4356 INSURANCE - DEDUCTIBLE 21000 4360 UTILITIES 141,601 153.812 167.760 180.625 4370 CONTRACT REPAIR & MAINT. 30.162 35.394 40.950 43,700 4371 AUTOMOTIVE'REPAIR 352 152 400 400 4372 OTHER EQUIPMENT REPAIR 38 225 225 4377 MOVING & RELOCATION 15.500 4378 BAND CONCERTS 2.500 2.500 2.500 2.500 4379 VEHICLE RENT 76.238 80.632 84.009 76.518 4380 RENTALS 37.436 16.293 15.380 5.495 4383 MACHINERY RENTAL 311 1,335 1.400 1.400 4385 DATA PROC. EQUIP. RENTAL 51.030 52.397 58.600 66.475 4388 CENTRAL GARAGE REPAIR 69.028 817219 51.604 52.050 TOTAL OTHER SERVICES & CHGS 811.486 825.643 802.679 850.318 4401 DUES & SUBSCRIPTIONS 11.209 10,224 11,906 12.385 4402 TAXES 3.286 0 21900 2.900 4404 BOARD OF PRISONERS 261 213 300 300 4409 MISCELLANEOUS 12.745 19,143 11,006 10.879 TOTAL MISCELLANEOUS 27,501 29,580 26,112 26.464 4500 LAND 36.600 18.000 • 4510 BUILDINGS 1.987 180 4,000 4520 IMPROV. OTHER THAN BUILDING 42.945 j 14.532 8,600 4530 MACHINERY & EQUIPMENT 118.720 30,985 91,310 2.400 TOTAL CAPITAL OUTLAY 202.252 637697 103.910 2.400 4606 ARMORY PAYMENT 7,000 7.000 7.000 7,000 4608 POLICE RADIO CONSOLE 0 4609 PAYLOADER PAYMENT 0 4610 INTEREST 8.163 4611 SORENSON PROPERTY C.D. 10.800 9.000 4612 MILLER PROPERTY C.D. 2.750 4613 FIRE TRUCK PAYMENT 25.396 20.613 25.396 20.000 4616 GOETTERS C. D. 5.020 18.000 18.000 4615 DUMP TRUCK PAYMENT 10.000 TOTAL DEBT SERVICE 45.946 59.796 50,396 45,000 4700 PERMANENT TRANSFER 31.000 560.000 120.000 4BO4 CHRISTMAS DECORATIONS 383 1.180 2,500 3.000 TOTAL OTHER DISB. 31.363 561.180 2.500 123,000 3995 CONTINGENCY 4995 CONTINGENCY - 1988 CAPITAL EQUIPMENT TOTAL OTHER FUND TOTAL EXPEDITURE 6.410 14.587 87,803 130.000 61.819 6.410 14.587 87.803 191.819 --------------------------------- ---- - --- - -- - f 3.392,714 t 3.976.760 $ 3,585.088 $ 3,7802 CITY OF HUTCHINSON 1988 BUDGET GENERAL FUND (01) SUMMARY BY OBJECT CODE PROPOSED OJECT 1985 1986 1987 1988 NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET --------------------------------------------------------------------------------------------- 4100 WAGES -REG. EMPLOYEES 8 1.246,299 $ 1,291,088 3 1,494,386 $ 1,461,165 4112 O.T. REG EMPLOYEES 31,445 24,822 29,975 31,144 4120 WAGES - TEMPORARY EMPLOYEES 194,293 242,852 283,275 319,805 4121 OVERTIME WAGE - TEMPORARY EMP 1,262 4,315 1,000 1,100 4131 VACATION PAY 76,843 90,173 4132 HOLIDAY PAY 51,356 59,798 14,950 15,848 4133 SICK PAY 30,788 32,298 8,323 7,597 4140 PERA (BASIC) 8,163 8,385 8,438 3,842 4141 PERA (COORDINATED) 41,331 43,741 43,174 45,504 4142 PERA (POLICE) 47,324 49,293 47,065 46,723 4143 FIRE RELIEF- LOCAL 5,500 6,500 7,500 8,500 4144 FICA - CITY PORTION 71,777 76,739 77,490 84,949 4145 MEDICARE 1,110 1,391 1,397 41JO EMPLOYEE HEALTH & INSURANCE 165,595 162,739 137,854 145,250 4153 FIRE RELIEF -STATE INSURANCE 25,074 29,174 29,000 28,000 4154 WORKMEN'S COMPENSATION 24,7421 51,666 50,000 55,000 4155 UNEMPLOYMENT INSURANCE 2,594 3,520 1,500 1,500 4156 ICMA CONTRIBTUTION 1,966 1,899 1,904 19991 TOTAL PERSONNEL SERVICES 2,026,352 2,180,112 2,237,225 2,259,315 4200 OFFICE SUPPLIES 7,194 9,380 7,925 8,555 4201 DUPLICATING SUPPLIES 1,351 521 1,500 1,500 04202 PRINTED FORMS 755 1,218 800 600 4203 COPY MACHINE 8.207 8,917 6,800 9,240 4210 OPERATING SUPPLIES 43,118 40,977 39,903 43,701 4211 MOTOR FUELS & LUBRICATES 76,747 58,267 79,300 73,400 4212 CLEANING SUPPLIES 3,824 5,094 4,585 4,750 4213 CLOTHING & PERSONAL EQUIP. 13,395 15,014 14,700 15,700 4214 SHOP MATERIALS 614 569 600 600 4215 CHEMICALS & PRODUCTS 12,814 9,576 17,300 17,700 4216 SAFETY SUPPLIES 1,514 1,336 2,005 2,255 4217 FOOD PRODUCTS - CONCESSION 18,131 24,824 27,000 21,500 4220 REPAIR & MAINTENANCE SUPPL. 26,206 27,119 32,920 49,695 4221 EQUIPMENT PARTS 550 2,030 3,900 4,000 4223 BUILDING REPAIR 0 600 1,000 4224 STREET MAINTENANCE MATERIAL 16,167 28,B58 26,500 26,350 4225 LANDSCAPE MATERIAL 404 231 400 500 4226 SIGNS & STRIPING MATERIALS 5,696 6,303 5,200 5,800 4230 SMALL TOOLS 2,697 1,931 2,525 2,450 TOTAL SUPPLIES, REPAIR, MAT 241,384 242,165 274,463 289,496 4300 PROFESSIONAL SERVICES 93,964 91,454 82,020 85,320 4301 LEGAL 4302 AUDIT & FINANCE 19,500 19,095 18,750 16,000 4309 OTHER CONTRACTUAL 92,350 84,745 89,946 115,305 4310 COMMUNICATIONS 28,547 37,703 33,980 35,160 4311 POSTAGE 5,202 4,584 5,385 7,750 04314 TELEPROCESSING EQUIPMENT 450 600 600 800 4320 TRAVEL SCHOOL & CONFERENCE 22,083 22,975 23,755 25,320 4330 ADVERTISING 4,659 4,845 5,500 - 5,500 4340 PRINTING & PUBLISHING 6,699 9,353 7,665 11,575 4351 GENERAL LIABILITY INSURANCE 109,537 119,309 103,000 105,000 u , �- -- - wv 5 - 0 ?2 1�z .f �t 3 ex roxti /t �.3 ?2 1�z .f �t (612) 587 -5151 ya7ry' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 SEPTEMBER 17, 1987 TO: MAYOR & CITY COUNCIL ------------------------------------ ---- -- --------- -- --- - - - - -- FROM: KEN MERRILL, FINANCE DIRECTOR -------------------------------- -- -- ------ ---- ----- ---- - - - ---- SUBJECT: WATER METER UPDATE The water department has completed its survey of inside and outside water meter comparision. Attached is the report of this survey. Randy DeVries also reports a complete follow up on the meters not found to be in agreement will be done next year. A compete check • of all meters will be completed three years from this year or 1990. We are currently in process of billing out these adjustments. (Bill is for water used but no sewer charge is made.) Members of the department will be on hand Tuesday night if you have any question about this matter. 174 i 3.8 STREET SWEEPING Main Street and downtown are to be swept every Monday morning, when possible. Residential areas are to be swept every 2 or 3 weeks when possible. 3.9 OUTSIDE READING DEVICES From time-to time the outside water meter reading devices may become defective in relation to the "actual" consumption registered on the indoor meter. Citizens are encouraged to compare these readings, and the city will remind citizens to voluntarily compare these readings via periodic notations on the billing statements. Z Ue�sr-dep t, asaa matter of internal policy, will perform a survey on odic bas d as time permits to determine if the outside reading are registering properly. Once a physical inspection is made or a discrepancy in reading is reported by a water user, the water billing department will send a letter of explanation. Charges for water are based on inside meter/ consumption only. The finance department does allow for payment over time, instead of a one time catch -up payment for failure of an outside reading device. In addition, no charge will be made for sewer on these catch -up billings; sewer being approximate) one -half of a normal total billing for water and sewer. 3.10 BULK PURCHASE OF WATER Bulk purchase of water is available by contacting the city administrator's office with terms as follows: A $20 deposit is required. Deposit is applied to the last month's key rental. The fee is $20 per month or part of a month. If the key is not returned to the city or if the key is lost and the city is not notified, user is charged for 12 months rental of the key for replacement costs. 3.11 PRIVATE DUMPING OF SOLID WASTE AT SE1= PLANT The director of maintenance operations may at his discretion accept and charge for special dumping of solid waste (example - portable toilet waste, septic cleaners) at the sewage treatment plant. r1 U (612) 587 -5151 %1UTCH' CITY Of HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: September 16, 1987 TO: KEN MERRILL, FINANCE DIRECTOR - -- --- ---- --- --- --- ---- - - - ---- FROM: _ RANDY DEVRIES, WATER AND WASTEWATER DIRECTOR_ _ _ _ _ _ _ SUBJECT: WATER METER UPDATE _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ As a follow up of my letter dated September 4, 1987, I have made the following recommendations: . 1. That the Water Department would adjust inside and outside reading devices �ei­ythird year. 2. The year following the update, that all meters that were repaired or replaced the year before will be checked and adjusted if need be. In 1988 we will be checking the 219 meters from 1987. 3. The Water Department will be considering - for the 1989 budget - a change to a better form of water meter reading device, or possibly install the devices with all new construction in 1988. RD /ds CC: G. Plotz D. Nagy N, (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN, 55350 MEMORANDUM DATE: September 4, 1987 TO: Ken Merrill -------------- ---------- - - -- -- FROM: Randy Devries ------------------------ - - - - -- SUBJECT: Water meter update ------------------------ - - - - -- The following is the final update on our meter survey. There are four meters yet to check, which are very hard to get into. We plan on getting these done within the next few weeks. Meters yet to be checked - 4 • Meters adjusted - 181 Inside meters replaced - 18 Meters repaired or replaced (total) - 219 Remotes replaced - 38 Number of meters off by number of gallons: 181 - 1 - 10,000 19 - 11,000 - 20,000 6 - 21,000 - 30,000 9 - 31,000 - 50,000 2 - 51,000 - 70,000 2 - 71,000 - 100,000 Meters yet to be checked: 1. High School Concession Stand 2. 125 Garden Rd. 3. Wesleyan Church 224 5th Ave. N.W. 4. 500 Fisher RD /ds cc: Gary Plotz Dick Nagy • • (no 1617 ,,9 81 SEP1987 RFC P;M co er � . /�,.,^ I CJ :z-a m I � ! -1u ✓e. r-e uyes r4'„ 9 4-/-a. - � cam. / ©r ✓m�/ Jb -ePf: e cuf n3 t, -"h-ei c Vi 4-k' s S�t. -_r �f .'s Very �m &j a(I 0 HUTCHINSON POLICE COMMISSION September 18, 1987 The Police Commission met on Friday, September 18, 1987 in the City Hall Council Chambers. Dr. Robert Prochnow, Jeff Haag and Donn Hoffman were present. Dave Gliesen from Professional Police Services, Inc. made a presentation to the Commission as to the services they provide and the options available. After a lengthy discussion Jeff Haag made a motion to submit to the Council for approval the services of Professional Police Services for testing I aterials and support for the test for the position of police chief at a fee of $1500.00. The two tests included will be $1,100 and for an additional $400 . Dave Gleison will come out to help correct the tests. The tests themselves will be administered by City Staff. Donn Hoffman seconded the motion and it was approved. If the City Council approves the contract the candidates will then be notified as to the date, time, place and nature of the tests. A tentative date of October 12, 1987 was set for the test. A second motion was made by Donn Hoffman to ask the Council to consider incurring expenses for the remaining candidates for the oral interviews and subsequent visits. Jeff Haag seconded the motion and it was approved. • Hazel Sitz informed the Commission that she had talked to Steven Sullivan regarding his degree which will be awarded in December, 1987. His college 0 advisor will be following up with a letter. The Commission agreed that he would be elligible to take part in the testing process. The Commission requested that Ron Kirchoff present this information to the Council at their September 22nd meeting. The meeting was adjourned. Jeff Haag, Secretary 0 0 FOR YOUR INFORMATION HUTCHINSON POLICE COMMISSION September 15, 1987 The Hutchinson Police Commission met at 12:00 noon on September 15, 1987 in the City Hall Council Chambers. Members Dr. Robert Prochnow, Jeff Haag and Donn Hoffman were in attendance. A motion was made by Jeff Haag to appoint the police secretary to take minutes of the meetings with the secretary of the Commission proofreading the minutes before distribution to the appropriate people. The motion was seconded by Donn Hoffman and approved. • The Conmission members agreed to review each of the applications for the position of Chief of Police and determine which applicants were to be considered for the first test. Those that were to be disqualified were incomplete applications and those that did not meet the specific qualifica- tions set up by the Committee, which are as follows: 1) Bachelors Degree in Criminal Justice Administration or related field and evidence of continued professional training. 2) 10 years in police work; four of which are in administration. 3) Demonstrated leadership skills and ability to maintain effective relationships with the public. 4) P.O.S.T. licensed or elligible to be licensed. • A motion was made by Donn Hoffman to reject the four applications which were incomplete and send a letter to them advising them that they are not qualified and are no longer under consideration for the police chief position. • The motion was seconded by Jeff Haag and approved. The Commission reviewed the remaining 35 applications and determined that 23 of those applicants would remain in the testing process. A motion was made by Jeff Haag and seconded by Donn Hoffman to submit a letter to the applicants that were disqualified, advising them that they are no longer being considered for the position, and also to send a letter to the remaining applicants after the September 18th meeting advising that they are elligible to take part in the testing process and notifying them of the date of the test. The motion was seconded by Donn Hoffman and approved. It was requested by the Commission that Personnel Coordinator Hazel Sitz • send an appropriate letter to the applicants. The four applicants that were disqualified because the applications were not properly filled out were Jeffrey Means, Richard Lamb, Terron Wento and Richard Sielaff. The twelve applicants disqualified because they did not have the proper education or experience were David Besner, Darryl Bulzomi, Richard Ersbo, Michael Gerrety, Thomas Jensen, Clark Koch, William Lindemann, Rick McClain, Steven Markuson, Michael Milas, Richard O'Brien and Roger Winberg. The remaining 23 applicants are Gene Bunde, Patrick Conboy, Gregory Gilbert, Curtis Gullickson, Lester Guthrie, Hans Hanson, John Jaruszewski, • Jr., Bradley Kollmann, David Kotajarvi, Russell Laine, Bruce Lee, William • McPherson, Steven Madson, James Nolen, Steven Peasley, Jeffrey Porupsky, James Robertson, Stephen Sullivan, Ernest Swartout, Timothy Taylor, Erwin Thiel, Gary Wieczorek and Phillip Wilson. Steven Sullivan had indicated that he would be receiving his BA in the Fall of 1987 and Hazel Sitz will be checking with him to determine if he has earned his degree and would therefore qualify. A discussion followed regarding the salary range for the position of Chief of Police. The range is from $35,000 to $43,000 and it was clarified that the person hired may be started anywhere within in that range. The Commission wanted to express to the Council their concern that we may have a problem with the pay range, as it may not be high enough for certain individuals based on their present salaries. Donn Hoffman raised the ques- been paid for travel for interviews, however if there is a candidate that they are real interested in they may negotiate for at least one trip. A meeting has been set for Friday, September 18, 1987 at 1:30 p.m. with Dave Gliesen from Professional Police Services, Inc. to discuss the test, which is scheduled for October 5, 1987. The meeting was adjourned at 1:45 p.m. C1 tion about paying moving expenses and expenses for travel for interviews. Gary Plotz said it has been negotiable in the past. Usually-they have not been paid for travel for interviews, however if there is a candidate that they are real interested in they may negotiate for at least one trip. A meeting has been set for Friday, September 18, 1987 at 1:30 p.m. with Dave Gliesen from Professional Police Services, Inc. to discuss the test, which is scheduled for October 5, 1987. The meeting was adjourned at 1:45 p.m. C1 1. David Besner 2. Darryl Bulzomi 3. Gene Bunde 4. Patrick Conboy POLICE CHIEF APPLICANTS - SEPTEMBER, 1987 4290 ximines Lane 683 Miller St 205 Garden Blvd 8240 Nevada Circle Plymouth MN Granite Falls MN Mankato MN Bloomington MN 5. Richard Ersbo 1211 Lucy Lake Rd Chanhassen MN 6. Michael Gerrety RR 3, Box 75 Redwood Falls MN 7. Gregory Gilbert PO Box 132 Black River Falls WI B. Curtis Gullickson 207 Selmser Ave Cloquet MN 9. Lester Guthrie 2406 Joanna Ave Zion IL 10. Hans Hanson 5225 Aurora Ave DesMoines IA 11. John Jaruszewski Jr 3018 Chase Drive Minnetonka MN 12. Thomas Jensen 1610 3rd Ave NE Jamestown ND 13. Clark Koch 1334 Ohio St Fremont: NE 14. Bradley Kollmann 613 Sioux Lane St. Peter MN 15. David Kotajarvi 3800 South 97th St Milwaukee WI 16. Russell Laine 937 Hillside Court Bartlett IL 17. Bruce Lee 313 South Main Odebolt IA 18. William Lindemann 3753 Westmont Dr, #7 Cincinatti OH 19. Rick McClain RR.1, Box 49 Belmond IA 20. William McPherson 201 104th Lane NW Coon Rapids MN 21. Steven Madson 706 18th St NE Mason City IA 22. Steven Markuson 4789 Spring Circle Minnetonka MN 23. Michael Milas 2208 E Deerfield Dr West Bend WI 24. James Nolen 745 Grant Street Excelsior MN 25. Richard O'Brien 13777 Olema Road Apple Valley CA 26. Steven Peasley 2309 North 6th St Clinton IA 27. Jeffrey Porupsky 16762 Nutria St NW Anoka MN 28. James Robertson Box 1242 Minnetonka MN 29. Stephen Sullivan 1583 Helmo Ave No Oakdale MN 30., Ernest Swartout 1812 Traymore Road Minnetonka MN 31. Timothy Taylor 221 Second St So Cannon Falls MN 32. Erwin Thiel 807 Burton Lane Fairmont MN 33. Gary Wieczorek 1251 Burr Oak Road Lake Forest IL 34. Phillip Wilson 2613 Flintridge P1 Fort Collins CO 35. Roger Winberg 1988 Beacon Street Roseville MN 55442 56241 56001 55438 55317 56283 54615 55720 60099 50310 55343 58401 68025 56082 53228 60103 51458 45205 50421 55433 50401 55345 53095 55331 92307 52732 55303 55345 55119 55343 55009 56031 60045 80521 55113 �J • • PUBLISHED IN THE HUTCHINSON LEADER date PUBLICATION NO. ORDINANCE NO. 8/87 AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP THE CITY COUNCIL OF THE CITY OF HUTCHINSON ORDAINS: The following described real property is hereby rezoned from R -2 Multiple Family Residence to C -2 Automotive Service Commercial District. + Lot 12 in Block 12, Townsite of Hutchinson, North Half, according to the map of plat thereof on file and of record in the office of the Register of Deeds in and for the County of McLeod and State of Minnesota excepting from said lot the North 92 feet thereof and excepting the South 50 feet of said Lot 12 and excepting also the following described tract, to -wit: Beginning at an iron stake on the East line of Lot 12 in Block 12, Townsite of Hutchinson, North Half, 92 feet South from the Northeast corner of said Lot 12; Thence Westerly on a line parallel with the North line of said Lot 12 to an iron stake on the West line • of said Lot 12 which is 92 feet South from the Northwest corner of said Lot 12, thence in a Southerly direction on the West line of said Lot 12 to an iron stake which is 158 feet Northerly from the Southwest corner 1/2 of said Lot 12; thence Easterly 30 feet to an iron stake which is 158 feet Northerly from the South line of said Lot 12; thence Southeasterly to an iron stake which is 37.6 feet Easterly on the West line of said Lot 12 and 143 feet Northerly from the South line of said Lot 12, thence Easterly to an iron stake on the East line of said Lot 12 and which iron stake is 138 feet Northerly from the Southeast corner of said Lot 12, thence Northerly on the East line of said Lot 12 to the point of beginning, and including all the tract within the boundaries above set forth, together with an easement for driveway purposes over and across the Northerly 10 feet of the tract of land described above on condition that the said roadway be maintained in at _least its present condition, which said easement shall run to Otto J. Zeleny and Helen Zeleny, the survivor of them, their heirs and assigns. (402 Main No.) • + E 1/2 of Lot 10 in Block 12, Townsite of Hutchinson N 1/2. (35 - 4th Ave. N.W.) + W 1/2 of Lot 11 in Block 12, Townsite of Hutchinson N 1/2. (29 - 4th Ave. N.W.) Adopted by the City Council this day of , 1987. ATTEST: Gary D. Plotz Paul L. Ackland Mayor • RESOLUTION NO. 8615 CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR 50 h.p. Load Cell $1,800 f W.W.T. . Yes Flomatcher Inc. The following items were authorized due to an emergency need: ITEM COST PURPOSE DEPT. BUDGET VENDOR 50 h.p. Load Cell $1,800 Repair of Burnt Unit W.W.T. . Yes Flomatcher Inc. Date Approved: September 22, 1987 •Motion made by: Seconded by: Resolution submitted for Council action by: • RESOLUTION NO. 8616 RESOLUTION CANVASSING ELECTION RETURNS OF CITY SPECIAL ELECTION HELD SEPTEMBER 17, 1987 WHEREAS, the City Council has duly met as a canvassing board as required by the City Charter for the purpose of canvassing the election returns of the City Special Election held September 17, 1987, wherein voting machines were used for the casting of votes in every voting precinct of the City, and WHEREAS, the City Council has duly inspected the Return Sheets of each Precinct using voting machines at said election, prepared and certified to by the election officers of the several precincts in which the election was held, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON THAT: 1. Said election returns be hereby canvassed, and the number of votes re- ceived at such election, together with the number of absentee ballots and spoiled ballots, if any, is hereby determined to be as follows: SPECIAL ELECTION • On the Question: Shall the Charter of the City of Hutchinson be amended by pro- viding for the adoption of the Council - Administrator form of government and re- vising the Charter in the form proposed by the Charter Commission on July 23, 1987, and set out in full in the published notice of proposed Charter revisions? PRECINCTS TOTAL VOTES 1 2 3 4 5 YES 179 32 46 50 24 27 NO 206 29 32 57 42 46 Absentee Ballots 8 4 0 2 0 2 Total Votes Cast 385 61 78 107 66 73 • 2. That the total good ballots cast at said election was 385 • 3. That the Judges for said election were as follows: Precinct #1 Precinct #4 Ruth Hagen Jo Gilhousen Verna Anderson Norma Schepers Eva Maas Arlys Clabo Rosina Johnson Sharon Rostberg Mary Wangerin Harriet Wixcey Precinct S2 Precinct #5 Sedona Miller Harriet Schmidt Margaret Sorenson Grace Kottke Delain Rolfe Mary J. Brummond Phyllis Weseloh Irma Kreie Evelyn Prochnow Registration Table Precinct #3 • Fern Frank Doris Daggett Norma Totushek Evelyn VanHale Gladys Madson Darlene Knigge • • 4. That the attached is a true copy of the ballots used as absentee ballots in said election: OFFICIAL BALLOT SPECIAL CITY ELECTION CITY OF HUTCHTNSON, MINNESOTA THURSDAY, SEPTEMBER 17, 1987 7 A.M, TO 8 P.M, • INSTRUCTIONS TO VOTERS: PLACE AN X IN THE SQUARE SELECTED, SHALL THE CHARTER OF THE CITY OF HUTCHINSON BE AMENDED BY PROVIDING FOR THE ADOPTION OF THE COUNCIL - ADMINISTRATOR FORM OF GOVERNMENT AND REVISING THE CHARTER IN THE FORM PROPOSED BY THE CHARTER COMMISSION ON .JULY 23, 1987, AND SET OUT IN FULL IN THE PUBLISHED NOTICE OF PROPOSED CHARTER NO I REVISIONS? • 0 5. That the following are true copies of the ballot used on the voting machine in said election. (To be attached after 30 -day grace period on machines.) QUESTION "Shall the Charter of the City of Hutchinson be amended by providing for the adoption of the Council — Administrator form of government and revising the Charter in the form proposed by the Charter Commission on July 23, 19879 and set out In full In the published Notice of Proposed Charter Revisions ?" OFFICIAL BALLOT CITY CHARTER ELECTION SEPTEMBER 179 19870 0 • Adopted by the City Council this 22nd day of September, 1987. ATTEST: Gary D. Plotz City Clerk • Paul L. Ackland Mayor • ,tom f� mod' 7-- d-, �1,(J SS3s • Z f 7-- J- . 0 TO: Minnesota Municipal Board S A M P L E W A I V E R 165 Metro Square Building 7th & Robert Streets Saint Paul, Minnesota 55101 Re: MMB Docket Number T/ — 4-4 z,3 /-%/t,7z. /J)usoJ g41JrR)rJS0') r� Proposed Annexation to the City of )-%TC//Ir�SOnJ Gentlemen: The Town Board of _-10 'rC 14 l ✓S0I J Township, /%?C4J -, _0 Count pursuant to a resolution duly adopted by the town board on - /O -B% hereby (Date) states that /-/L/7-c-4 NJor -J Townsh ip has no objection to the annexation of / the following described land to the City of � V 2 &11 N $ a n-) and hereby waives the 90 days before a city ordinance can be adopted. (INSERT PROPERTY DESCRIPTION AND PROPERTY OWNERS NAME) ,qS oe/— Af-7"7FL Fz9-r�- (Z-17Y Date ;C5 Signature /I'L PLEASE NOTE: WAIVERS SHOULD BE FILED WITH THE CITY (REV. 3/83) • I4)' 444, Mlei 77 29Z axu ic Axel F" Go _ co _ 00 ao so x eC.. �t<G� Gam• A-O(- l[d 3- Cot�c.Eee,c/ s � �Z` • Lv-r -�.L.0 zee. ,��..�� • d�.t � ��-x -� - z,E.�.� ..,tee . de d�*- ww.ih.�,..�• .�Q¢�u.�. -- �'//t�h.:.�./ .e...(/d.�. -cam.✓ tu-c !/ov- ...�.!_e�., , e�.G .Gti -w.t/ LL�G,t[dGtca�i ,r�.W Gu•G Lv-a -u.Fae "�-ti i .Clc.� .Z(��,�`��.�� !/7LS•xi..F.tJ . �Jvm a..Yt -v 2 -u, cL. �a t L¢� ; /99 7 �av cmlc w Ia. /9P 7 C] 0 • 106 • 0 • Zee 0 ORDINANCE 10. 9/87 - AN ORDINANCE EXTENDING THE CORPORATE LIMITS OF THE CITY OF HUTCHINSON TO INCLUDE CERTAIN UNINCORPORATED TERRITORY BORDERED BY LAND WITHIN THE CITY LIMITS AND ABUTTING THEREON WHEREAS, certain territory described below is not presently included within the corporate limits of any incorporated city or burrough; and WHEREAS, sixty (60) percent or more of the perimeter of this territory is bordered by lands already included within the corporate limits of the city and is deemed to be urban or suburban in character; and WHEREAS, the above- described land is unplatted, does not exceed 200 acres in area, and 100% of the owners of said land have petitioned the City Council of the City of Hutchinson for annexation; • THEREFORE, the City Council of Hutchinson does ordain: Section 1. Territory Annexed. The corporate limits of the City of Hutchinson, Minnesota are hereby extended to include the unplatted territory described as follows, sixty (60) percent or more of the perimeter of which territory is bordered by territory already included within the city limits: Lots 3 and 4 of Auditor's Plat of the Vest Half of Section 32, Township 117, Range 29, McLeod County, Minnesota, Except that part of said Lot 4 described as beginning at Northwest corner of said Lot 4, thence easterly, along the North line of said Lot 4, a distance of 130.00 feet; thence southerly, deflecting to the right 90 degrees, a distance of 638.00; thence westerly, deflecting to the right 90 degrees, a distance of 622.59 feet to the west line of said Lot 4; thence northeasterly, along said west line, to the point of beginning. Containing 63 acres. and That part of Lot 4 of the "Auditor's Plat of the West Half of Section 32, Township 117 North, Range 29 Vest," described as follows, to -wit: Beginning at the Northwest Corner of said Lot 4; thence easterly along the North line of said Lot 4, a distance of 130.0 feet; thence deflect to the right 90 de- grees 00 feet, for a distance of 638.0 feet; thence deflect to the right 90 degrees 00 feet, for a distance of 622.66 feet to a point in the Vest line of said Lot 4; thence Northeasterly along said Vest line, a distance of 810.7 feet more or less, to the point of beginning. Containing 5.0 acres more or less. is Section 2. Filing. The City Clerk is directed to file certified copies of this ordinance with the Secretary of State, the County Auditor and County Recorder of McLeod County, the Town Clerk of the effective township and the Minnesota Municipal Board. 0 • • ORDINANCE 10. 9/87 AN ORDINANCE EXTENDING THE CORPORATE LIMITS OF THE CITY OF HUTCHINSON TO INCLUDE CERTAIN UNINCORPORATED TERRITORY BORDERED BY LAND WITHIN THE CITY LIMITS AND ABUTTING THEREON WHEREAS, certain territory described below is not presently included within the corporate limits of any incorporated city or burrough; and WHEREAS, sixty (60) percent or more of the perimeter of this territory is bordered by lands already included within the corporate limits of the city and is deemed to be urban or suburban in character; and WHEREAS, the above- described land is unplatted, does not exceed 200 acres in area, and 100% of the owners of said land have petitioned the City Council of the City of Hutchinson for annexation; THEREFORE, the City Council of Hutchinson does ordain: Section 1. Territory Annexed. The corporate limits -of the City of Hutchinson, Minnesota are hereby extended to include the unplatted territory described as follows, sixty (60) percent or more of the perimeter of which territory is bordered by territory already included within the city limits: Lots 3 and 4 of Auditor's Plat of the West Half of Section 32, Township 117, Range 29, McLeod County, Minnesota, Except that part of said Lot 4 described as beginning at Northwest corner of said Lot 4, thence easterly, along the North line of said Lot 4, a distance of 130.00 feet; thence southerly, deflecting to the right 90 degrees, a distance of 638.00; thence westerly, deflecting to the right 90 degrees, a distance of 622.59 feet to the west line of said Lot 4; thence northeasterly, along said west line, to the point of beginning. Containing 63 acres. and That part of Lot 4 of the "Auditor's Plat of the West Half of Section 32, Township 117 North, Range 29 West," described as follows, to -wit: Beginning at the Northwest Corner of said Lot 4; thence easterly along the North line of said Lot 4, a distance of 130.0 feet; thence deflect to the right 90 de- grees 00 feet, for a distance of 638.0 feet; thence deflect to the right 90 degrees 00 feet, for a distance of 622.66 feet to a point in the West line of said Lot 4; thence Northeasterly along said West line, a distance of 810.7 feet more or less, to the point of beginning. Containing 5.0 acres more or less. Section 2. Filing, The City Clerk is directed to file certified copies of this ordinance with the Secretary of State, the County Auditor and County Recorder of McLeod County, the Town Clerk of the effective township and the Minnesota Municipal Board. r, ORDINANCE 10. 9/87 9 Section 3. Effective Date of Annexation. This ordinance takes effect upon passage and publication and the filing of certified copies as directed in Section 2 and approval by the Xinnesota Xunicipal Board. Adopted by the City Council this 13th day of October, 1987. ATTEST: Paul L. Ackland Xayor Gary D. Plotz • City Clerk • (612) 587 -5151 Hff CITY OF HUTCHINSON • 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: September 16, 1987 TO: ✓Mayor and City Council FROM: Director of Engineering RE: Bids for Letting No. 17, Project No. 87 -37 Bids for the referenced storm sewer project on and across Fifth Avenue Northwest are scheduled to be opened on September 21st. if the bid prices are reasonable, a resolution awarding a contract will be presented for Council consideration at the September 22nd meeting. • EA/pv 0 Respectfully submitted, J� Eugen Anderson Director of Engineering Published in the Hutc son Leader on Thursday, Septem 10th, 1987, and on Thursday, September 17th, 1987, and in the Construction Bulletin on Friday, September 11th, 1987. 0 ADVERTISEMENT FOR BIDS LETTING N0. 17 PROJECT NO. 87 -37 Publication No. 3733 Hutchinson, Minnesota September 8th, 1987 TO WHOM IT MAY CONCERN: The City Council of the City of Hutchinson, Minnesota, will receive bids at the office of the City Clerk until 100 P.M., September 219t, 1987, for the making of the following described local improvement under Minnesota Statutea, Chapter 429: The improvement of an area on and across 5th Avenue N.W. approximately 550' West of Main Street from 5th Avenue N.W. to approximately 150' North of 5th Avenue N.W. by the construction of storm sewer and appurtenances according to plans and specifications on file in the office of the City Engineer. The approximate major quantities of work involved are: . 237 L.F. 15" 6 24" Storm Sewer 1 EACH Manhole 2 EACH Catch Basins together with appurtenant construction and related restoration. All bids shall be made on the proposal forms of the city and shall be accompanied by a cash deposit, cashier's check, bid bond or certified check, payable to the order of the City of Hutchinson, Minnesota, for not less than ten per cent (10%) of the amount bid. Bids shall be directed to the City Clerk, securely sealed and endorsed upon the outside wrapper with the title and number of project or letting for which the bid is made. The City Council reserves the right to reject all bids. Copies of the plans and specifications will be furnished on request to any prospective bidder upon payment of $50.00 per set (non - refundable). Bids will be opened and considered by the City Council at 2:00 P.M. in the Council Chambers of the City Hall at Hutchinson, Minnesota, on September 21st, 1987. • 711 a ' City Administrator RESOLUTION ACCEPTING BID AND AWARDING CONTRACT . LETTING NO. 17 PROJECT N0. 87 -37 Resolution No. 8626 WHEREAS, pursuant to an advertisement for bids for the improvement on and across 5th Avenue,N.W. approximately 550' West of Main Street from 5th Avenue N.W. to approximately 150' North of 5th Avenue N.W. by the construction of storm sewer and appurtenances, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Juul Contracting Company $9,774.10 AND WHEREAS, it appears that Juul Contracting Company of Hutchinson, Minnesota is the lowest responsible bidder, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL HUTCHINSON, MINNESOTA: 1. The Mayor and City Administrator are hereby authorized and directed to enter into the attached contract with Juul Contracting Company of Hutchinson, Minnesota, in the name of the City of Hutchinson, for the improvement on and across 5th Avenue N.W. to approximately 150, North of 5th • Avenue N.W. by the construction of storm sewer and appurtenances, according to the plans and specifications therefor approved by the City Council and on file in the office of the City Administrator. 2. The City Administrator is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted by the City Council this 22nd day of September, 1987. City Administrator • Mayor Via. 0 • " .r-:.. mid, —t' -:UC �.' ✓F�i .... -�!�' � ✓� /nUi �., uJS. =HIV, . "!'1PUL :;C M E M O R A N D U M DATE: Sept. 22. 1987 T0: — — — — Mayor 6 City CDllilCi.l---------------- FROM: — — — — Water Billing Department— — — — — — — — — — — — — — SUBJECT: — — — — Delinquent accounts for the month of Sept — — — — — f Attached is a listing of the delinquent accounts for water, sewer and refuse for the month of Sept. Recommend water service be discontinued on Monday, September 28th, 1987 at Noon. G b R Unlimited Deborah Duenes Timothy Fish Box 131 Rt 1 Box 18 642 Juul Rd Hutchinson Mn 55350 Winsted MN 55395 Hutchinson MN 55350 120 Main St N 550 Harmony Ln 642 Juul Rd 1- 680 - 0120 -001 2 -465- 0550 -085 2 -585- 0642 -033 72.57 57.07 52.63 cc: Quades cc: Bob Wohlford cc: Scott McKee 122 Main St N 320 Boulder Cir 642 Juul Rd Hutchinson MN 55350 Hutchinson MN 55350 Hutchinson MN 55350 Promises 10102 Galen Gruis Mark Schmidt 125 Water St 646 Glen St S Hutchinson MN 55350 Hutchinson MN 55350 510 Lakeview Ln 540 Larson St 2- 610- 0510 -011 2- 620 - 0540 -031 124.59 60.35 cc: Ronald Carter Promises 9/30/87 510 Lakeview Ln Hutchinson MN 55350 Promises $41.53 -10/03 $41.53 -11/03 $41.53 -12/03 Dvincis Box 668 Watertown MN 55388 1150 Hwy 7 W 3- 505 -1150 -183 619.07 cc: Dowell (Tom Dolder) 455 Shady Ridge Rd Hutchinson MN 55350 Promises $200 Ea Mon until Wanda Krippner Valley Vista #822 Hutchinson MN 55350 406 Huron St 3- 535- 0406 -083 101.54 cc: Firstate (L Romo) 201 Main St S Hutchinson MN 55350 paid Eugene Heil Country Club Terr Hutchinson MN 55350 231 Monroe St 3- 735 - 0231 -073 132.17 cc: Compton - Sharstrom Hwy 15 N Hutchinson MN 55350 Eldon Swanson 145 1st Av NE Hutchinson Mn 55350 145 1st Av NE 1- 005 -0145 -093 ' 100.96 cc: Dan Mattson Dassel MN 55325 DJ Macs 20 1st Ave SE Hutchinson MN 55350 20 1st Ave SE 1- 015- 0020 -071 556.86 cc: S & L Rehab (Jim McClure) 405 California St Hutchinson MN 55350 Les Strocklund Lawrence Larson 560 Brown St 542 Franklin St S Hutchinson MN 55350 Hutchinson MN 55350, 560 Brown St 548 Franklin St S 1- 270 - 0560 -034 1- 395 - 0548 -001 84.41 57.97 Promises 10 -01 -87 Ricky Grant Kenneth Albrecht 115 Glen St S 732 Grove St S Hutchinson MN 55350 Hutchinson MN 55350 115 Glen St S 732 Grove St S 1- 420 -0115 -027 1- 455 - 0732 -031 45.63 56.84 cc: Loren Lickfelt 137 Garden Rd Hutchinson MN 55350 Wayne Miller 325 Hassan St S Hutchinson MN 55350 325 Hassan St S 1- 480 -0325 -133 27.09 cc: Emily Quast 1321 SE6th St Minneapolis MN 55414 lJ Jerome Swenson 145 2nd Av SE Hutchinson MN 55350 145 2nd Av SE 1- 030 -0145 -081 155.56 Randy Mulligan 595 Franklin St S Hutchinson MN 55350 595 Franklin St S 1- 395 - 0595 -023 109.70 LJ Kenneth Wornson 305 Hassan St S Hutchinson MN 55350 305 Hassan St S 1- 480 - 0305 -091 41.88 0 q-� (612) 587.5151 • "37 CITY OF HUTCHINSON WASHINGTON AVENUE WEST fUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: September 16, 1987 TO: Mayor & City Council— --------- - - - - -- FROM: Gary D. Plotz, City Administrator ----- --- ---------- ------ - - - - -- SUBJECT: Pioneerland Library Budget - —Wages ---- -- - - - --- — -- -- — — — — — — — — — — — The Council was concerned about the proposed Pioneerland Library budget, specifically the projected wage increase (2% plus one step). • After discussing the definition of a step with the Executive Director, I report the following: 1. One step is equal to 3 %. 2. Every employee received the 2 %; employees less than 5 years have an additional longevity system of 3% each year for 5 years; thereafter approximately !�Ll% per year. 3. The Executive Director feels that base salaries for employees are low, as evidenced by the attached salary schedule. He notes that the head librarian in Hutchinson is employed at $7.75 /hour, 26 hours /week, for $10,500 per year. Other long term employees of 18 and 20 years respectively are making substantially less. Therefore, the proposed budget was recommended by the Regional Library Board to address the overall wage problem that exists throughout the system. Attachment • /ms (Same- -'or 1987 1986 Pioneerland Salary Schedule Longevity Steps 65 9 yra 10�61h nra 1 =� yrs 204, we 60 120 171 2" /987 PL'L-"iKsan �,,tp�oyees ✓ QwCL C21e vriAv /('jour. Q Clawiricgtlon3 Student ss ✓vv Substitutes ✓ Custodians ✓ j,/� Caasunity Librariai I and Library Assistant I Cleric Specialist I v Cbmainity Librarian II and Library Assistant II Clerk Specialist II and Coaaunity Librarian III Librarian Librarian v Librarian II Technical Coordinator Associate Director Director Longevity steps 6a through 6d would apply when an employee moves beyond Interval 5 within a given classification. The increase per hour each year would be as follows: 5 -9 years of service, 6C /hr. 10 -14 years of service, 12t /hr. 15 -19 years of service, 174 /hr. 20+ years of service, 230/hr. _t �1,q911 f 1 �c �u�een X62"000 SIp C'c�s S lvlC�ut�1'µq 'Ye irevuea. 1'15Uva -nCe- 15 Hourly Interval Attain Interval Interval Hate 4 5 1. ML 2. 3.70 3.81 3-i 4,05 4.17 3. 3.93 4,05 4.17 4.29 4.42 e. 4.11 4.29 4.42 4.55 4.69 5. 4.42 4,55 4.69 4.83 4.98 _ 6. 4.69 4.83 4.98 5.13 5.28 _ 7. 4,98 5.13 5.2 5.44 (5.9)- a. 5.28 5.44 5.60 5.77 5.94,E 9. 5.60 5.77 5.94 6.12 6.30 10. 5.94 6.12 6.30 6.49 6.69_ 11. 6.30 6.49 6.69 6.89 7.09 12. 6.69 6.89 7.09 7.31 7.53 13. 7.09 7.31 7.53 7.75 7.98 - 14. 7.53 7.7 7.98 8.22 8,47._ 15. 7.98 8.22 8.47 8.73 8.99 16. 8.47 6.73 8.99 9.26 9.53 _ 17. S." 9.26 9.53 9.82 1001 19. 9.53 9.82 10.11 10.42 10.73 19. 10.11 10.42 1;,.73 11.05 11.38_ 20. 10.73 11.05 11.38 11.73 12.08 21. 11.38 11.73 12.08 12.44 12.81 22. 12.08 12.44 12.81 13.20 13.59 23. 12.61 13.20 13.59 14.00 14.42 24. 13.59 14.00 14.42 14.65 15.30 _ (Same- -'or 1987 1986 Pioneerland Salary Schedule Longevity Steps 65 9 yra 10�61h nra 1 =� yrs 204, we 60 120 171 2" /987 PL'L-"iKsan �,,tp�oyees ✓ QwCL C21e vriAv /('jour. Q Clawiricgtlon3 Student ss ✓vv Substitutes ✓ Custodians ✓ j,/� Caasunity Librariai I and Library Assistant I Cleric Specialist I v Cbmainity Librarian II and Library Assistant II Clerk Specialist II and Coaaunity Librarian III Librarian Librarian v Librarian II Technical Coordinator Associate Director Director Longevity steps 6a through 6d would apply when an employee moves beyond Interval 5 within a given classification. The increase per hour each year would be as follows: 5 -9 years of service, 6C /hr. 10 -14 years of service, 12t /hr. 15 -19 years of service, 174 /hr. 20+ years of service, 230/hr. _t �1,q911 f 1 �c �u�een X62"000 SIp C'c�s S lvlC�ut�1'µq 'Ye irevuea. 1'15Uva -nCe- 15 PIONEERLAND • LIBRARY SYSTEM Hq.: 410 West Fifth Street Willmar, MN 56201 Burton L Sundbnq, Oiroctor FROM: Burton L. Sundberg RE: Budget requests for FY 1988 LIBRARY Library System Phone No. 612/235.3162 on August 10, 1987, the Library Board approved the 1988 Operational Budget and instructed me to calculate the amounts required from each governing unit as soon as I received the 1986 EARC figures from the State of Minnesota. They also instructed me to send copies of the budget and the chart showing amounts required from each govering unit as soon as I could. 0 have also been instructed to ask that each governing unit inform me in riting, within 45 days of receiving our budget request, if that governing unit objet s to e u get and (or) the amount required on the chart. According to the enclosed chart, $ 55,1695 plus reimbursement for some local services $ Total $ 63,/05 is the amount required from your jurisdiction for the 1988 operational budget of the Pioneerland Library System. Not included in this request are additional costs of local library opera- tion paid directly by your clerk or auditor, not through Pioneerland. Budgeting for such costs is to be handled locally through the local librarian and local library board, but must be reported to me each year in order to fulfill the reporting requirements of the State of Minnesota. There will not be a request for additional funds for the automation project this year, however; there are a few governing units that have not yet paid the 15 cents per capita requests for 1985 and 1986. Your governing units overdue amount is: 1985: $ 6Fd 1986: $ V o • q 1r PIONEERLAND LIBRARY SYSTEM Hq.: 410 West Fifth Street Burton L. Sundborg. Director August 25, 1987 Willmar, MN 56201 FROM: Burton L. Sundberg RE: Budget for 1988 LIBRARY. Phone No. 612/2353162 The operational budget for 1988 is about 5.3$,higher than 1987. Due to an increase of State Federal Aid, we are asking for only an average increase of 38 from our governing units. The increases in the budget are as follows: Personal Services: Increasing the pay schedule by 2% and moving all employees up on step in the pay schedule. $29,266 Materials: Increasing book purchases primarily for adults . . . . . . . . . . . . . . . . . . . . . . . . . . $18,767 Other: Increasing insurance and other miscellaneous items . . . . . . . . . . . . . . . . . . . . . . . . . . $ 1,560 Total Increase . . . . . . . . . . . Source of funding to cover budget increase: Increased State /Federal Aid. . . . . . Increased local taxes (3% increase). . . . . . . . . . $49,593 • • • • . . . . $30,000 • • • . . . . . $19,593 $49,593 • • PIONEMAND LIBRARY SYSTEM LIBRARY • August 20, 1987 1986 EARC ADJUSTED ASSESSED VALUATION COMPARED WITH THAT FOR 1985 County 1985 Adi Valuation 1986 Adi Valuation % Drop Big Stone County Chippewa County (Less- E.Gr.Falls) k;andiyohi County McLeod County Meeker County Swift County Tor 348,967,492 114,084,430 257,894,234 185,988,146 145,565,258 101,421,x+16 185-•1920,876 $44,309,081 9.51 83,2089116 27.06 215,145,862 16.58 158,'919,477 14.56 114,241,293 21.52 67,185,355 33.76 1683,009,184 20.00 1. The rate of change in valuation from one county to the .next is very uneven. This will have its impact upon the calculation of each county's share of the budget. The average drop in valuation is 20% for PLS. 2. Two Counties, Chippewa and Swift, have much hiqher than average drop=_ in valuation which would drop them below the 1987 level of support when cal- culated with the Aareement formula. On the attached chart they are being asked to pay the same as in 1987 in order to "maintain the effort ". lm. Meeker Countv's drop in valuation is also quite sionificant. Accordino to the calculation using the Agreement formula, they are being asked to oav somewhat more than in 1987 (1.3%) but less than the 3% average increase. 4. The other three Counties= Big Stone, Kandiyohi and McLeod,:Lhave less than a:,erage drops in valuation. Therefore, according to the calculation using the Agreement formula, they are being asked to pay more than the 3% average' increase. The exception to this is Rig Stone County (outside of Graceville and Ortonville) which had to pay more than the formula amount in 1987 in order to fullfill its "maintainence of effort" requirement that year. The Cities within each County will have the same percentage increase as the' County, with the exception of Big Stone County. PIONEERLAND LIBRARY SYSTEM BUDGET 1988 (Approved by the Board 8/10/87) INCOME State /Federal Basic Aid (estimate) 5 235,000.00 Local Tax Receipts 652,330.00 Misc. Receipts (fines, charges, interest, 63,401.00 reimbursement, etc.) Local reimbursements for extended services Total expected receipts EXPENDITURES Acc't Cateqor 0100 Personal services 0110 Salaries and wages 0120 Health Insurance 0125 Health Insurance - Deductible 0130 Retirement Insurance 0200 0210 0215 0220 0230 0235 0250 0260 0265 0270 0280 0290 Materials Books - Adult Books - Children Books for General Reference Periodicals Pamphlets 16mm films Video tapes Audio discs Slides and Microforms Binding & tapes film strips 41,000.00 991,731.00 Sub Amount Amount 736,060.00 653,820.00 21,000.00 3,000.00 58,240.00 70,000.00 18,000.00 10,000.00 21,000.00 300.00 3,900.00 4,800.00 200.00 250.00 100.00 950.00 129,500.00 0300 Cataloging 28,671.00 0310 OCLC and other charges 18,000.00 0320 COM charges 10,671.00 0400 Vehicles 20,500.00 0410 Operation and maintenance 15,000.00 0420 Insurance 1,500.00 0430 Amortization 4,000.00 0500 Communication 17,900.00 0510 Telephone & line charges 8,500.00 0520 Terminal maintenance 1,400.00 0530 Postage and shipping 8,000.00 - 0600 Equipment 14,700.00 0610 New equipment 2,000.00 0620 A/V equipment 700.00 0630 Maintenance and contracts 12,000.00 0700 Other 44,400.00 0710 Custodial supplies & equipment 1,000.00 0720 Supplies and printing 20,000.00 0725 Promotional & programming 500.00 0730 Mileage & meetings - staff 5,500.00 0735 Mileage & meetings - trustees 3,200.00 0740 Prof. memberships (trustees) 400.00 0750 Insurance 9,000.00 0760 Ads and legal notices 100.00 0770 Auditing 1,200.00 0780 Bookkeeping 3,000.00 0790 Continuing education 500.00 Totals A 991,731.00 i • • LOCAL BUDGET REQUIREMENTS FOR OPERATION OF THE PIONEERLAND LIBRARY SYSTEM FOR FY 1988 BASED ON AGREEMENT FORMULA AND THAT NO GOVERNING UNIT SHOULD PAY LESS THAN THE PREVIOUS YEAR (i.e., 1987) Governmental Population Adjusted Budget 501 501 Adjusted to (Total) and Local 1988 Total Percent 1987 Unite 1980 Census Assessed Allocation Per Cap Equal Mill maintain share of Reimburse- to be paid' Increase Share of Valuation within each $2.48462 for four level of Budget ment over Budget (1986) County counties previous within each 1987 .44191 year 1987 county BIG STONE COUNTY (7,716) $ 44,309.081 19,171 19,581 (38,752) County 4,388 57 22,089 22,089 .7 21,937 Graceville 780 30 3,875 3,875 8.6 3,568 Ortonville 2,548 33 12,788 12,788 8.6 11,773 MCLEOD COUNTY (29,657) 158,919,477 73,687 70,228 (143,915) County 16,017 46.2 66,489 66,489 5.55 62.995 Glencoe 4,396 16.9 24,322 24,322 5.55 23,044 Hutchinson 9,244 36.9 53,105 53,105 5.55 50,314 MEEKER COUNTY (20,594) 114,241,293 51,168 50,484 (101,652) County 14,690 62 63,024 63,024 1.3 62,227 Litchfield 5,904 38 38,268 38,268 1.3 38,139 KANDIYOHI COUNTY (36,763) 215,145,862 91,342 95,075 (186,417) County 20,868 55 102,529 102,529 4.44 98,168 Willmar 15,895 45 83,888 83,888 4.44 80,320 SUB -TOTAL 94,730 532,615,713 235,368 235,368 470,736 CHIPPEWA COUNTY (14,156) 83,208,116 100 - - - - - - -i (73,845) 73,845 32,028 105,873 .00 73,845 W/O East Granite Falls SWIFT COUNTY (12,920) 67,185,355 - - - - - - (66,462) (66,462) County 6,661 52 34,560 34,560 34,560 .00 34.560 Appleton 1,842 14 9,305 9,305 9,305 .00 9,305 Benson 3,656 26 18,609 18,609 18,609 .00 18,609 Kerkhoven 761 6 3,988 3,988 3,988 .00 3,988 SUB TOTAL 121,806 683,009,184 140,307 611,043 32.028 ISLAND CITIES (using average per capita $ 5.01653) Bird Island 1,372 6,883 6,883 3.36 6.659 Dawson 1,901 9.536 5,472 15,008 3.36 9,227 Hector 1.252 6,281 6.281 3.36 6,077 Madison 2.212 11,097 3,500 14,597 3.36 10,736 Renville 1.493 7,490 7,490 3.36 7,246 TOTALS 130,036 652,330 41,000 693,330 632,737 I Local expenditures for utilities, additional materiels, insurance, rent, etc. are not included on this chart. • • • (612) 587 -5151 ff CITY OF HUTCHINSON WASHINGTON AVENUE WEST TCHINSON, MINN. 55350 M E M O R A N D U M DATE: September 16 1987 T0: Mayor and City Council — — — — — — -- — — — — — — — — — — FROM' — Randy DeVries, Director of Water and Wastewater ----------------------------- SUBJECT: Inspection of the North Water Tower --------- — — ------------- - - - - -- I am recommending A.E.C. Engineers and Designers of 511 11th Ave. South, Minneapolis, MN to do the inspection of the North Water Tower. E RD /ds • AEC— ENGINEERS & DESIGNERS M511 Eleventh lnnNpolb, Minnesota bM 5 • 332 August 11, 1987 8tSyl l8D5 Mr. Richard Nagy Water Plant Superintendent City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 Subject: Proposal to inspect your 500 MG E.W.T. Dear Mr. Nagy: With reference to our recent conversation, we are pleased to sub- mit this proposal to inspect your water tower in the fall of 1987. The inspection will be performed in conformance with the applicable sections of the enclosed Procedures For Inspecting Existing Steel Water Storage Tanks. The interior will be examined by one or two individuals floating in a raft while the tank is being emptied. The exterior will be examined in areas accessible without any rigging or scaffolding. At the completion of the inspection, we will submit an Inspection • Report, certified by a professional engineer. The Report will in- clude color photographs of the conditions discovered during the inspection, as well as cost estimates of any work required. Two copies of the Report will be submitted. The tank inspection will be done on a time and materials basis in conformance with the enclosed Fee Schedule. We anticipate that if the tank can be drained in one day, the total inspection charge will �`" Pi: o• not exceed $1,715.00, including the certified Inspection Report. �pn ✓o s� 4 /elan Should any tank reconditioning work be required, AEC can prepare the project specifications, help select qualified contractors, and moni- tor the project for conformance to the specifications. We look forward to working with you on this project. Sincerely, AEC - ENGINEERS 8 DESIGNERS /'.4 T� John R. Buzek, P.E. President Enc. 811 hutch Accepted this day of ,1987 City of Hutchinson, Minnesota By Officer 1] a tuuin city testinq • corporation 662 CROMWELL AVENUE ST PAUL, MN 55114 PHONE 6121645 -3601 August 20, 1987 City of Hutchinson Attn: Mr. Dick Naty 37 Washington Avenue West Hutchinson, Minnesota 55350 Dear Mr. Naty: Subj: Observation of a 500M Gallon Elevated Water Tank Hutchinson, Minnesota Twin City Testing is pleased to submit to you the following proposal • for providing an observation of your 500M gallon elevated water tank. This proposal is written in response to your phone request of August 18, 1987. Twin City Testing will document the condition of the tank interior and exterior with a two - person crew, consisting of a structural engineer and an ASNT- TC -1A, Level II Technician. We estimate the work can be performed for a lump sum fee of $550, including a formal report. In order to complete our work within the cost estimate, we will require the following: Add sBs /NR U OWn .IIJ�J rc /iD7. 1. Tank must be totally drained. 2. Access to the inside of the tank must be provided by you. Twin City Testing will perform the work in accordance with AWWA D101. Our work scope will include the following: 1. One -half day sitevisit, including travel. 2. Documentation of the following: a. Condition of the paint system. b. Physical condition of the tank. c. Presence and degree of corrosion. 3. Formal report, including: a. Tank repair recommendations, if required. b. Paint system repair recommendations, if required. • c. New paint systems recommendations, if required. AN EQUAL OPPOR' -\ EVP ZYEP City of Hutchinson August 20, 1987 Page Two It should be noted the majority of the detailed observation utilization of time. charged at the rate two - person crew. our work is limited to visual techniques, as tank interior surface is not accessible for Our cost estimate is based on efficient If delays in the field occur, you will be of $85.00 per hour for stand -by time for the Please indicate your acceptance by endorsing this letter and returning one copy to us. The attached sheet entitled "General Conditions ", numbered G -129 (7/86), is part of this proposal. If we can be of further assistance to you, please call us at 641 -9329 or 641 -9326. Very truly yours, Cory C Casperson, Structural Engineer NDT DepartmenO,P.E. Donald E John Manager, NOT Department CCC /DEJ /fm Coord --7C_—J' ACCEPTED: Client: Authorize Signature: Typed Name: Title: Date: • • TO: (612) 587 -5151 f1!/1lN" CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: September 16, 1987 AIRPORT COMMISSION FROM: GARY PLOTZ, CITY ADMINISTRATORS u l SUBJECT: AIRPORT HANGARS C7 I report the telephone response to the attached correspondence of September 11, 1987. 1 NEW CONTACT PERSON Ms. Dagmar Runyan. (612-296-3933) is now heading up the funding activities • of DOT aeronautics, and works within Jim Groehler's office. The City had worked with Dagmar previously when her work activities included airport zoning, and she is extremely helpful. FUNDING Hangar (building) funding is an 80/20 formula. The 80% is a no interest 10 year loan. The City must have the 20% cash. Hangar _floo�rin and taxi approaches to the hangar are a two thirds /one third formula: Fie -2/3 is an out -rig tgrant. The City must have 1/3 cash. AVAILABILITY OF FUNDING Monies are available now. 00T, according to both Jim Groehler and Dagmar Runyan, would let us build at this time or in spring, inasmuch as "offers" have been made on the airport zoning and progress is being made. Dagmar suggests that because of the weather element hangar construction should be considered next spring, rather than this fall. ESTIMATED COST DOT has seen consistent bids in the area of $13,500 - $14,500 per hangar • unit. For an eight (8) unit hangar at $13,500 each, the cost would be very close to $108,000.00. This would include the recommended electric bi -fold doors, but not the floor. Depending on the exact location you could be looking at the following: Item Hangar Building Floor & Taxiway (guesstimate) *the loan to be paid DESIGN CHOICE Cost $108,000 $30,000 Loan or Grant Share $86,400 (loan) * $20,000 (grant) City Cost Up Front $21,600 $10,000 CITY COST $31,600 by new and /or existing hangar rental revenue. The City could hire an engineer /architect to design the building or there are several supposedly very good pre- designed hangars utilized in Minnesota. The following were provided to me by DOT, however there are probably many others: A. Erect -O -Tube Corp, P.O. Box 409, 701 West Park Street, Harvard, Illinois 60033 Phone (815) 943 -4091 B. Port -A -Port, 2711 Arnold Avenue, Salena,,Kansas 67401 Phone (913) 825 -7211 C. Circle Six Airport Hangar, Inc., Box 192, Oaks, North Dakota 58474 Phone (701)742 -2893 after 6 p.m. (701)783 -4472 8 a.m. - 5:30 p.m. 0. Rapid Corp.,,Hawley, MN Both Circle Six Inc, and Rapid Corp, offer circle hangars that may be . somewhat less expensive. The City of Pelican Rapids recently purchased a round hangar (up to six planes), and Dagmar suggests the city officials consider driving up to look at these hangars before the City /Commission decides on the design. Design and /or engineering costs are eligible costs within either of the above funding formulas. ADDITIONAL HANGAR DESIGN INFORMATION REQUESTED Attached are letters to the above four manufacturers of pre- engineered hangars requesting additional information, with follow -up information to the attention of Doug Meier. P.S. - WAITING LISTS FOR HANGAR FUNDING DOT has dropped the waiting list procedure, and now processes requests as they cone in to their office. cc GP /bb Dagmar Runyan E • • (612) 587.5151 Harcy' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 September 11, 1987 Mr. James D. Groehler, P.E. Regional Airport Engineer Office of Aeronautics Room 417 Transportation Building St. Paul, MN 55155 SUBJECT: REQUEST $150,000.00 FOR CONSTRUCTION OF HANGAR AT HUTCHINSON MUNICIPAL AIRPORT Dear Mr. Groehler; At the August 31, 1987 meeting of the Hutchinson Airport Commission the City Administrator was requested to contact you for a request of $150,000.00 to construct a hangar at our Municipal Airport. As you know, we are in the final stages of making offers to property owners as a result of Airport Zoning. We would like to start hangar construction as soon as possible. Please lay out any requirements you may have for approving the request for a hangar, also direct your correspondence to Mr. Doug McGraw at 725 Harmony Lane, Hutchinson, MN 55350. Sincerely, Gary D. otz City Administrator CITY OF HUTCHINSON • cc: Airport Commission Doug Meier GP /bb MINUTES HUTCHINSON AIRPORT COMMISSION Monday, August 31, 1487 Members present: Chairman Doug McGraw, Don Pankake, John Miller, Randy Buboltz, • Ed Connelly and Pat Mikulecky. Guests: Bernie Knutson, Earling Hanson and Director of Finance Ken Merrill. Meeting was called to order at 7:30 p.m, and the following business matters were discussed. Commission instructed Doug Meier to check with the D.O.T. Aeronautics Division and if possible determine if Clayton Peterson does have an airplane registered in the State of Minnesota and shen this registration took place. JHK Aviation will occupy enclosed Hangar #3 which was vacated by Leander Henning. JHK was number one on the City resident enclosed hangar waiting list and therefore entitled to the first available enclosed hangar. Joe Canine will receive open. hangar space #12 which was vacated by JHK Aviation. Joe was the only individual on the City resident hangar waiting list to have requested an open hangar space. John Miller requested tht the city apply a dust coat to the gravel road leading into the airport. This action is necessary because the Waste Water Treatment Plant truck causes alot*of dust which is detrimental to the airplanes stored at the airport facilities. John also requested that maybe the truck could use • another route Motion made by Doug McGraw, seconded by Randy Bublotz. Pass unanimouslDbe rental and net sales income generated of the Hutchinson Municipal Airpo used for capital improvements at Hutchinson Muncipal Airport. Motion made by John Miller, seconded by Ed Connelly. Passed unanimously that a letter be written by Gary Plotz to request $150,000.00 dollars from Dept. of Transportation for hangar construction at Hutchinson Municipal Airport. Motion made by John Miller, seconded by Doug McGraw, passed unanimously to have Gary Plotz advertise in ALL the Minneapolis Tribune additions for a F.B.O. The add to read: Wanted F.B.O. City of Hutchinson, Minnesota, City of 10,000, Contract Negotiable. Contact City Administrator, Gary Plotz. Phone # 612 -587- 5151. Meeting adjourned at 21:15 hours. Submitted by Doug Meier. q1 n LJ (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: September 16, 1987 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Variance Request as Submitted by Mark Westmiller. Pursuant to Section 6.05, 83, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recom- mendation with respect to the aforementioned request for A variance. HISTORY On August 4, 1987, Mark Westmiller submitted an application for a variance to allow him to install a roof top sign on a building located at 227 Main St. S. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, September 15, 1987, at which time there was no one present who objected to • the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, September 3, 1987. RECOMMENDATION It is the recommendation of the Planning Commission that the variance be granted subject to the sign being placed within the confines of the existing frame on the building and the removal of the nonconforming State Farm sign on the West side of Main St. Larry Romo abstained from voting due to a conflict of interest. Resp u y submitted, r. homas Ly k hai , Hutchinson Planning Co6oAsson • i f V 4d u gyy 44% L RESOLUTION N0. 8619 . RESOLUTION GRANTING VARIANCE FRAM SECTION 10.05 OF ZONING ORDINANCE NO. 464 TO ALLOW THE OWNER TO INSTALL ROOF TOP SIGN IN EXISTING FRAME BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Mr. Mark Westmiller of Hutchinson has applied for a variance from Section 10.05 of the Zoning Ordinance No. 464 to allow him to install a roof top sign in an existing frame on a building located at 227 Main St. S., with the following legal description: South 2/3 of Lot 8 in Block 27 - South 1/2 City - City of Hutchinson 2. The Planning Commission has reviewed the application for a variance and has recommended to the City Council that the application be granted subject to the sign being placed within the confines of the existing frame on the building and the removal of the nonconforming State Farm sign on the West side of Main St. • 3. The Council has considered the effect of the proposed variance upon the health, safety, and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the values of property in the surrounding area and the effect of the proposed variance upon the Comprehensive Plan. 0 4. Because of conditions on the subject property and on the surrounding property, it is possible to use the subject property in such a way that the proposed variance will not impair an adequate supply of light and air to adja- cent property, unreasonably increase the congestion in the public streets, increase the danger of fire, endanger the public safety, unreasonably diminish or impair health, safety, comfort, morals, or in any other aspect be contrary to the intent of the ordinance and the Comprehensive Plan. 5. The special conditions applying to the structure or land in question are peculiar to such property or immediately adjoining property and do not apply generally to other land or structures in the district in which such land is located. 6. The granting of the application is necessary for the preservation and enjoyment of a substantial property right of the applicant. It will not merely serve as a convenience to the applicant, but is necessary to alleviate demon- strable hardship or difficulty. Resolution No. 8619 Page 2 CONCLUSION • The application for variance for the purpose designated is granted based upon the findings set forth above. Adopted by the City Council this 22nd day of September, 1987. Paul c an Mayor ATTEST: Gary O. P otz City Administrator • • • �J (612) 587 -5151 F CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: September 16, 1987 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Conditional Use Permit as requested by National Guard Armory Pursuant to Section 6.05, C5, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recom- mendation with respect to the aforementioned request for a conditional use permit. HISTORY On August 20 , 1987, LTC Wayne A. Johnson, Minnesota National Guard, submitted an application for a conditional use permit to allow them to construct a metal cold storage building on armory property located on property at Highway 22 S. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, September 15, 1987, at which time there was no one present who objected to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, September 3, 1987. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit be granted. Respeyffdlll submitted, As Ly e, Cho n n Planning isson q- F r-1 LIZ wEi SITE P,AN' A 7q RESOLUTION NO. 8620 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07 OF ZONING ORDINANCE NO. 464 TO • ALLOW THE OWNER TO CONSTRUCT A METAL COLD STORAGE BUILDING ON ARMORY PROPERTY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. LTC Wayne Johnson, Minnesota National Guard, has made application to the City Council for a Conditional Use Permit under Section 8.06 of Zoning Ordinance No. 464 to allow them to construct a metal cold storage building on armory property located on property at Highway 22 S. with the following legal description: A tract of land in Northeast Quarter of the Northeast quarter of Section 7, Township 116 North, Range 29 West described as follows: Commencing at the Northeast corner of said Section 7; thence South along the East line of said Section 7, a distance of 772.26 feet to the point of beginning, said point being at the intersection to the Southwesterly Right of Way line of State Highway No. 22; thence North 54 degrees -50 feet West along said Right of Way line, a distance of 720.0 feet; thence South 11 degrees -31 feet East, a distance of 145.77 • feet, to a point on the Northeasterly line of Lot 2 of Auditor's Plat of said Section 7; thence South 54 degrees -50 feet East along said Northeasterly line, a distance of 684.39 feet, to the Northeast corner of said Lot 2, said corner being on the East line of Section 7; thence North along said East line a distance of 122.32 feet to the point of beginning, said tract being the former Chicago, Milwaukee, St. Paul and Pacific Railroad Company Right of Way; together with the following described tract in Lot 2 of Auditor's Plat of Section 7 and being in the Northeast Quarter of the Northeast Quarter of said Section 7; Commencing at the Northeast corner of Section 7; thence South along the East line of Section 7, a distance of 894.58 feet to the Northeast corner of said Lot 2; thence North 54 degrees -50 feet West along the Northeasterly line of said Lot 2, a distance of 684.39 feet; thence South 11 degrees -31 feet East, a distance of 394.23 feet; thence South 54 degrees -50 feet East, a distance of 296.13 feet; thence East, a distance of 238.70 feet to a point of said East line; thence North along said East line a distance of 162.68 feet to the point of beginning. 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. • 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. Resolution No. 8620 Page 2 CONCLUSION The application for Conditional Use Permit for the purpose designated is granted, based upon the findings set forth above. • Adopted by the City Council this 22nd day of September, 1987. Paul L. Ackland Mayor ATTEST: Gary D. P otz City Administrator • • (612) 587.5151 yarcy' CITY OF HUTCHINSON • 37 WASHINGTON AVENUE WEST HUTCHINSON, MILAN. 55350 MEMORANDUM DATE: September 16, 1987 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Conditional Use Permit as requested by Tom Nemitz Pursuant to Section 6.05, C5, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recom- mendation with respect to the aforementioned request for a conditional use permit. HISTORY On August 27, 1987, Mr. Tom Nemitz submitted an application for a conditional use permit to allow him to move a 10' x 12' storage shed onto property located at 631 Lynn Rd. A public hearing was held at the regular meeting of the Plan- ning Commission on Tuesday, September 15, 1987, at which time there was no one present who objected to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, September 3, 1987. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit be granted subject to meeting the required setbacks of 6' at the rear and side. Respgftfully submitted, is ige an Hutchinson Pl misson �-G, RESOLUTION NO. 8621 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07 OF ZONING ORDINANCE NO. 464 TO • ALLOW THE OWNER TO MOVE A 10' X 12' STORAGE SHED ON PROPERTY LOCATED AT 631 LYNN RD. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Mr. Tom Nemitz, Hutchinson MN, has made application to the City Council for a Conditional Use Permit under Section 8.03 of Zoning Ordinance No. 464 to allow him to move a 10' x 12' storage shed onto property located at 631 Lynn Rd. with the following legal description: Lot 7, Block 6 Bonniwell's 2nd Addition - City of Hutchinson 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detrimental • to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted, based upon the findings set forth above subject to meeting the required setbacks of 6' at rear and side. Adopted by the City Council this 22nd day of September, 1987. Paul L. Ackland Mayor ATTEST: • Gary D. P otz City Administrator (612) 587 -5151 • f/U7CH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: September 16, 1987 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Conditional Use Permit as requested by Dakota Rail Pursuant to Section 6.05, C5, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recom- mendation with respect to the aforementioned request for a conditional use permit. HISTORY On August 31, 1987, Mr. Jerry Ross, Dakota Rail submitted an application for a conditional use permit to allow them to construct a 30' x 120' diesel house on Railroad right of way located West of Bluff St. A public hearing was held at • the regular meeting of the Planning Commission on Tuesday, September 15, 1987, at which time there was no one present who objected to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, September 3, 1987. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit be granted subject to meeting the required setback of 12' between building lines and a flammable waste trap being installed. r Res t lly submitted, Mmas eke C man Hutchinson ng ommisson 9 -y, i ArN \ 4bprN e4 Sk I RESOLUTION NO. 8622 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER • SECTION 6.07 OF ZONING ORDINANCE NO. 464 TO ALLOW DAKOTA RAIL TO CONSTRUCT A 30' X 120' DIESEL HOUSE ON RAILROAD RIGHT OF WAY • BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Mr. Jerry Ross, Dakota Rail, has made application to the City Council for a Conditional Use Permit under Section 8.09 of Zoning Ordinance No. 464 to allow Dakota Rail to construct a 30' x 120' diesel house on Railroad right of way located West of Bluff Street with the following legal description: Part of Lots 1 and 2, Block 19 - North 1/2 of City - City of Hutchinson 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted, based upon the findings set forth above subject to meeting the required setback of 12' between building lines and a flammable waste trap being installed. Adopted by the City Council this 22 Nd day of September, 1987. Paul L. Ackland Mayor • ATTEST: Gary D. Plotz City Administrator A (612) 587 -5151 J_..JffJH' ITY OF HU TCHINSON WASHINGTON AVENUE WEST CH1NSON, MINN. 55350 MEMORANDUM DATE: September 16, 1987 TO: __Hutchinson City_Qoyncil_________________ FROM: Hutchinson PIanninq_Commission _ _ _ _ _ _ _ _ _ _ _ _ _ SUBJECT: _ _LOT SPLIT REQUESTED BY PAUL BETKER YN WALEER'S Rl1ROjVIS10N The Planning Commission recommends approval with no objection subject • to meeting the R -3 district density requirement on the neighboring Lot A property. • i>iIw Y /e' BLOCK ; ; ; 1 I it . s }pip I / ERA. Y /e' w= NQ+ • 8 M ! N JT 9e 7D a lee.00 -Ul.ii - 6F � _� ..— qR• East .,a of SE V1 or Sea 31, T11714, R Y9 W v r 'I_:".. F W 1/2 SEC 32, 1-11-7. R 29 BLOCK ; ; ; 1 I a lee.00 -Ul.ii - 6F � _� ..— qR• East .,a of SE V1 or Sea 31, T11714, R Y9 W v r 'I_:".. F W 1/2 SEC 32, 1-11-7. R 29 V/ (612) 587 -5151 CITY Of HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: September 16, 1987 TO: _ Hutchinson City E.ogr&il_________ FROM: _ Hutchinson Planning Eommis1iQn_ _ _ _ _ _ _ _ _ _ _ _ _ _ SUBJECT: _ LOT SPLIT REQUESTER RY KEN_SANIELMAN —RL SAbLTFLHAW S_ADDITION The Planning Commission recommends approval to City Council with no • objection. El q-LT' N an ri a �w+sNtM »tier of »re eeor, +s at�eeeersNye»tw 4 eswinfe !� 11~45 won ngNll faMfd Mrotes iron 1MI wI n, $ei _— t 2 mch by 14 men Won etae! SANTELMAN0S PRELIMINARY and FINAL NE cornet of Lot 3,. j Noeth line Of Lot 3. N89921100, W —.. _...L .. — 148.00- O m W p0 hm is m CCA to m mb 10 -� 19.00 'N East I . \' i A. ' I r __N89.2f00 -W _ IBI 32 N •L::" v3 '- 00 \ -- ON MIT) ": Y 80l _. �!- - 130.00 f s _N 1'00'W —� J I m a 0 s a;� N �! F 0 C 0 W � b IL R•821. 53 -- — -- ° 'Ie 32 — 79.81 - 50.00-' —- ---- 6.5.33'58' East 0 Ll ,*,rate and uts,ty easements are shorn onus- • i' (612) 587-5751 CITY OF HUTCHINSON • 37 WASHINGTON AVENUE WEST NUTCHINSON MINN, 55350 M E M O R A N D U M DATE: September 16, 1987 TO: Hutchinson City CQyrgi] _ _ _ _ _ _ _ _ FROM: Hutchinson Planning&gaam1j!isjgrL _ _ _ _ _ _ _ _ _ _ _ _ _ _ SUBJECT: CONSIDERATION OF PRELIMINgRY P1lI M F aNATHAd'.5 -SUB UUSION SUBMITTED BY PAUL BETKER is The Planning Commission recommends approval to City Council with no objection. • q-K I!, Drainage and util qT - - - - - - -- - - - - - _- Minimum budding set boCk line --315.,06- S 89042"34".E. N89041'41"W ....1062.90---- I y easement I 0 - - - - - - - - - - — LOT i Waidr elev. on 8/17/A7 775.7 0— 2J LOT 21 1'• "r MG 2 V` 30L-A- Aln� L 0 c 0 U 111i Y '6 61: --284 2UJ Y- e� LOT 3 I. � 1h - - - -- ' .., -Xt' 'A 0 0 c v -21j8.c .4 ADD Ino cy I ver I I L -11 . . - I - -64- ..-1 1%, 290. 00- S69'39' 46-C a ro, ;r 0 7— 0 cli . 71 c Rt p E0.1 1h, 73. IL 2 -HIGHWAY- E L J 0 MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, September 15, 1987 1. CALL TO ORDER FOR YOUR INFORMATION The meeting was called to order by Chairman Thomas Lyke at 7:30 p.m. with the following members present: Spencer Beytien, Marlin Torgerson, Larry Romo, Bill Craig, Roland Ebent and Chairman Lyke. Member absent: Bruce Drahos Also present: Building Official, Jim Marka. 2. MINUTES Mr. Romo made a motion to approve the minutes of the regular meeting dated Tuesday, August 18, 1987, and a special meeting dated Tuesday, August 25, 1987. Seconded by Mr. Beytien the motion carried unanimously. 3. PUBLIC HEARINGS (a) CONSIDERATION OF VARIANCE REQUESTED BY MARK WESTMILLER Chairman Lyke opened the hearing at 7:31 pm. with the reading of publication 43729 as published in the Hutchinson Leader on Thursday, September 3, 1987. The request is for a varia a T-6-15-Tlow the owner to install a roof top sign on a building located at 227 Main St. S. Building Official Marka explained that the building has an existing sign frame already included on the roof. This building and one other building in the city have this type of situation. Also the slope of the overhang on the roof would make it impossible to place a sign as ordinance requires. Discussion followed on the sign ordinance and the reasons for the ordinance. Mr. Craig made a motion to close the hearing, seconded by Mr. Torgerson the hearing closed at 7:37 p.m. Mr. Torgerson made a motion to recommend approval to City Council subject to the sign being placed within the confines of the existing frame on the building and removal of the nonconforming State Farm sign on the West side of Main Street. Seconded by Mr. Craig the motion carried unanimously. Mr. Romo abstained from voting because of a conflict of interest. Mr. Westmiller commented on the framing of the sign with wood which could extend beyond the present frame somewhat. (b) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY NATIONAL GUARD ARMORY Chairman Lyke opened the hearing at 7:40 p.m. with the reading 1 MINUTES - PLANNING COMMISSION 9/15/87 of publication #3730 as published in the Hutchinson Leader on • Thursday, September 3, 1987. The 7®ra use permit to allow the owner to construct a metal cold storage building on armory property located on property at Highway 22 S. Discussion followed as to the use of the building. Mr. Weber, representative of the National Guard from Ft. Ripley, addressed the use of the building as cold storage. Mr..Torgerson moved to close the hearing, seconded by Mr. Romo the hearing closed at 7:45 p.m. Mr. Romo made a motion to recommend approval to City Council. Seconded by Mr. Craig the motion carried unanimously. (c) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY TOM NEMITZ Chairman Lyke opened the hearing at 7:45 p.m. with the reading of publication 13731 as published in the Hutchinson Leader on Thursday, September 3, 1987. The request is for a con itionTuse permit to allow the owner to move a 10' x 12' storage shed onto property located at 631 Lynn Rd. Discussion followed and Building Official Marka explained the need of a conditional use permit for moving a building onto property. Mr. Torgerson moved to close the hearing, seconded by Mr. Beytien the hearing closed at 7:47 p.m. Mr. Ebent made a motion to recommend approval to City Council subject to meeting the required setbacks of • 6' in the rear and side of the property. Seconded by Mr. Beytien the motion carried unanimously. (d) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY DAKOTA RAIL Chairman Lyke opened the hearing at 7:47 pm. with the reading of publication #3732 as published in the Hutchinson Leader on Thursday, September 3, 1987. The request is for a can itiona-7se permit to allow Dakota Rail to construct a 30' X 120' diesel house on Railroad right of way located West of Bluff Street. Mr. Jerry Ross, Dakota Rail, explained the location and that the building would span 2 of the 3 tracks. Mr. Romo questioned the proximity of the building to Hutch Wholesale being to close for fire protection. Mr. Ross commented that there would be no problem with moving the building site 10' to 12' from any other building. Mr. Craig questioned the use of the building as storage or maintenance. Mr. Ross stated that the building will be mainly used for storage of the engines. Mr. Romo made a motion to close the hearing. Seconded by Mr. Torgerson the hearing closed at 7:50 p.m. Mr. Beytien made a motion to recommend approval to City Council subject to meeting the required setback of 12' between building lines and the installation of � a flammable waste trap. MINUTES - PLANNING COMMISSION 9/15/87 • 4. OLD BUSINESS • NONE 5. NEW BUSINESS (a) CONSIDERATION OF LOT SPLIT REQUESTED BY PAUL BETKER IN WALLER'S SUBDIVISION Mr. Torgerson made a motion to recommend approval to City Council with no objection subject to meeting the R -3 district density requirement on the neighboring Lot A property. Seconded by Mr. Craig the motion carried unanimously. (b) CONSIDERATION OF LOT SPLIT REQUESTED BY KEN SANTELMAN IN SANTELMAN'S ADDITION Mr. Ebent made a motion to recommend approval of the lot split to City Council with no objection. Seconded by Mr. Craig the motion carried unanimously. (c) CONSIDERATION OF PRELIMINARY PLAT OF JONATHAN'S SUBDIVISION SUBMITTED BY PAUL BETKER (2 mile radius) Discussion followed as to the future access of Lot 1. Mr. Romo made a motion to recommend approval of the Preliminary plat to City Council with no objection. Seconded by Mr. Beytien the motion carried unanimously. 6. OTHER BUSINESS (a) SNOW REMOVAL ROUTES There was discussion on traffic and parking on California St. From that discussion snow emergency routes were brought up. Mr. Torgerson made a motion to recommend a study be made by the City Engineer establishing snow emergency routes. Seconded by Mr. Romo the motion carried unanimously. 7. ADJOURMENT There being no futher business the meeting was adjourned at 8:30 p.m. ki SENIOR CENTER PREAPPLICATION FOR FUNDING Six East Regional Development Camiission Area Agency on Aging Name of organization making application: Hutchinson Senior Center /City of Hutchinson Address: 115 South Jefferson St., Hutchisnon, MN 55350 Telephone: (612) 587 -6564 Contact Person: Bruce Ericson Beginning date of project: Immediate Ending date: Please dPSC rihP t hP nrnince(i irpjc Ct: Through the Rurchase of a van, the _ Hutchinson Senior Center would rovide regular mini - excursions to various cultural and recreational events in the metro and surrounding areas on a weekly basis. A "shuttle" service would be provided on a shuttle type basis to the community's Rec Center where more senior programming is taking place due to our limited space, current tours offered through the center continually • have a waiting list, and we could accomodate the overflow with the van. Educational tours, visits to other centers would also take place. How many people will be served by the project and what are their character - iStiCS? An estimated 1,500 -2,000 people aged 55 & over would be served by the project What geographic area will be served by the project? City of Hutchinson and other communities in McLeod County What potential sources of funding are available to support operations of the senior center? __ The City of Hutchinson would support the proiect through • the -Motor Pool Department for timely repair and maintenance. fit_ k fpL,Senior Centers and EgUiUM t Estimated Costs: New Construction $ Alteration/Renovation Costs Building Acquisition Equipment 18,000 Architectural Engineering - TOTAL COGr $18,000 *Calculation of Grant Reayest: Percentage of time or space the facility is used by senior citizens = 99 t Total Senior maximum Grant Cost Usage Grant Share $ $ is -onn x 9_ x 758 = $13,365.00 *If a facility is used by other age groups, funds will be used only for that portion of the facility that will be used by older persons. where the floor space is to be shared with different age groups, funds will be used pro- portionately to the extent that the floor space will be PrqWF,T1;r1_,M :.� Grant RExnlp_fit Local Share: Cash In -Rind Donations :Si : : air._; $1,000.00 3,046.00 Sy13,365.00.._ 4,046 $17,411.00 What is the source and value of cash match? $1,000 would be contributed to the project by the Hutchinson Senior Advisor Board through their fund ra singe orts. What is the source and value of in -kind support (i.e., donated labor, building space, etc.)? Maintenance on van for lct year is per-imatpd at S1 -200 ($100 per month) volunteer drivers would be worth $1,846 to the project TOTAL: $4,046.00 E • W (612) 587 -5151 ITY OF HUTCHINSON WASHINGTON AVENUE WEST CHINSON, MINN. 55350 M E M O DATE: September 15, 1987 TO: ,/Mayor and City Council FROM: Director of Engineering RE: Traffic Control Signal at T.H. 7 East and Bluff Street Pursuant to Council direction, the attached resolution requesting the referenced traffic signal was prepared for the Council's consideration. Traffic signals should not be installed at any location without first complying with at least one of eleven traffic signal warrants contained in MN /DOT and in Federal guidelines. Eight of the eleven warrants are founded . on existing traffic volumes, so to substantiate the City's request of a traffic signal on the highway, a turning movement count was performed by this department in conjunction with the Police Department on September 10th, 1987. The results of the count show compliance with at least one signal warrant. Also, attached is a memorandum from the Hutchinson Safety Council expressing the need for a signal, and a letter of transmittal to the MN /DOT District Engineer that will be sent pending approval of the resolution. EA /pv attachment • Respectfully submitted, ugW de�sOn Director of Engineering (612) 587.5151 lTY OF HUTCHINSON VASHING TON AVENUE WEST .HINSON, MINN. 55350 September 23, 1987 Mr. Patrick Hughes, P.E. District Engineer Minnesota Dept. of Transportation P. O. Box 768 2505 Transportation Road Willmar, MH 56201 RE: Traffic Control Signal System at the Intersection of T.H. 7 East and Bluff Street (C.S.A.H. 7) Dear Mr. Hughes: The Hutchinson Safety Council and the City Council have expressed a concern for safety and efficient traffic flow at the referenced intersection in Hutchinson. To confirm the need for a traffic control signal system, the City conducted a 16 hour turning movement count at the intersection on Thursday, September 10th, a day during which traffic volumes are typical of those normally and repeatedly encountered. Fifteen minute interval data were summarized and are enclosed. With a single lane of approach on all four approaches, present traffic volume meet or exceed those stipulated in warrants 1 and 6, and since in the case of the City of Hutchinson, the reduction to 70 percent of required volumes is allowed, volumes in warrant 2 are also met or exceeded. Furthermore, there is compliance with warrant 7, the systems warrant. The intersecting roadways are both major routes. T.A. 7 serves as a principal arterial for through traffic flow. Bluff Street connects areas of principal traffic generation, including the central business district and Hutchinson Technology, Inc., while extending into rural agricultural areas north and east of the city. Please accept the enclosed resolution requesting a traffic control signal system at the intersection of T.H. 7 East and Bluff Street adopted by the City Council in the interest of improving the transportation system. Thank you for your consideration in this matter. Sincerely, CITY OF HOTCHT. SON Eugen Anderson Director of Engineering EA /pv cc: Mayor and City Council Hutchinson Safety Council John Hoeke, Dist. State Aid Engineer • • L TO: CITY ENGINEER, EUGENE ANDERSON FROM: HUTCHINSON SAFETY COUNCIL DATE: SEPTEMBER 1, 1987 AT THE AUGUST 31, 1987 MEETING OF THE HUTCHINSON SAFETY COUNCIL, A MOTION WAS MADE AND PASSED THAT WE REQUEST YOU TO CONSIDER THE INTERSECTION OF HWY 7 EAST AND BLUFF STREET AS AN AREA OF STUDY TO DETERMINE THE NEED FOR A STOP LIGHT. THE SAFETY COUNCIL HOPES THAT THE STATE WOULD SERIOUSLY CONSIDER THIS INTERSECTION AS A POSSIBLE SURVEY SIGHT. THANK YOU FOR ANY HELP YOU CAN OFFER IN THIS AREA. ANY FURTHER INFORMATION YOU NEED CAN BE REQUESTED OF MARLIN TORGERSON, OUR CITY COUNCIL REPRESENTATIVE ON OUR COUNCIL. • r1 LJ RESOLUTION NO. 8618 RESOLUTION REQUESTING THE MINNESOTA DEPARTMENT OF TRANSPORTATION TO INSTALL A TRAFFIC CONTROL SIGNAL SYSTEM AT THE INTERSECTION OF T.H. 7 EAST AND BLUFF STREET (C.S.A.H. 7) WHEREAS, the City Council of the City of Hutchinson is concerned with safety, capacity and the efficient flow of traffic at the intersection of T.H. 7 East and Bluff Street; and WHEREAS, a sixteen hour traffic volume and turning movement study done by the City on September 10, 1987, an average day, indicates that a traffic control signal system is warranted in accordance with the Minnesota Manual on Uniform Traffic Control Devices, warrants 1 (minimum vehicular volume), 6 (accident experience) and 7 (systems warrant); and WHEREAS, since the aforesaid intersection lies within the built -up area of an isolated community having a population of less than 10,000, traffic volumes comply with the 70 percent requirements of warrant 2 (interruption of continuous traffic) and a traffic control signal is therefore justified by warrant 2; and WHEREAS, T.H. 7 is a major route that serves as the principal network of through traffic flow, and Bluff Street is a major route that connects areas of principal traffic generation. NON, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA. 1. That the City Council requests that the Minnesota Department of Transportation authorize the installation of a traffic control signal system at the intersection of T.H. 7 and Bluff Street. 2, That said traffic control signal system be installed and activated at the earliest date feasible. Adopted by the City Council this 22nd day of September, 1987. Mayor Paul L. Ackland Gary D. Plotz, City Administrator • f • Dale SLIT. to. me-1 C.S. Lwatm"T.Pfool 77 ALWO40" uf h,wfeny Mr. �t 671 IC Wk z,�s JL rc 47. 1 L 0 3,rn #2 1,7 ➢! x } } } N r r m • w v m PC r Sheet 1 of 3 MINNESOTA HIGHWAY DEPARTANT TRAFFIC ENGINEERING SECTION TRAFFIC VOLUME AND TURNING MOVEMENT STUDY O North 0 3s w. f I ? s77 1.9 Sly #3 ,w Notes: Use approaches #I & #3 as major highway or street 0 dl"u MWAM of *Avi" kwa of mop w .o t D 70 n c w■ r 1 . I ;i - Date sErime, I,ei C.S Location Jl , N �,r A , U•1 r-kkjgS" } Ma. 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(612) 587 -5151 f/UTCH CITY OF HUTCHINSON • 37 WASHINGTON AVENUE WEST HUTCH/NSON, MINN. 55350 September 17, 1987 MEMORANDUM TO: MAYOR AND CITY COUNCIL At a workshop meeting recently, the council discussed procedures for handling merit recamiendations. It was requested that staff place on the agenda the proposal that the city administrator should have the discretion to grant requested merit adjustments according to guidelines already set. • • 9 -zw- W ICvxn B. ARNOLD RLES R. CARMICHAEL HAEL B. L.RARON GARY D.WDCW FAYE ENOWLES STEVEN A. ANDERSON O. HARRY ANDERSON STEVEN S. HOGE CHARLES L. NAIL, JR. DANIEL J. BERENS LAURA E. FRETLAND DAVID A. SRUEOOEMANN JOSEPH M. PAIEMENT September 1, 1987 ARNOLD & MCDOWELL ATTORNEYS AT LAW 101 PARE PLACE HUTCHINSON. MINNESOTA 55350 10121 587-7575 Mr. Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 RESIDENT ATTORNEY G. HARRY ANDERSON Re: Codification of Ordinances Our File No. 3188 -87 -0031 Dear Mr. Plotz: 6661 CEDAR IAEE ROAD MINNEAPOLIS, MINNESOTA 65616 (awl 566 -0000 MN TOLL FREE 800-343'4646 TEI.ECOPIER 1612) 646-1703 601 SOUTH FOUBTH STREET PRINCETON, MINNESOTA 66371 16121 369' 2214 714 TENTH STREET EAST GLENCOE, MINNESOTA 66336 16191 806-6D1 � S�EPP1987 p ��r b�E . 'W • I have contacted George Hoff, an attorney in Minneapolis who also codifies ordinances, and asked him to re- evaluate his proposal to the City of Hutchinson of a couple of years ago. He indicated that based on the information now in his possession, he would be willing to codify the municipal ordinances for something in the neighbor- hood of $9500. This is approximately $2,000 less than the amount specified by Municipal Ordinance Codifiers, Inc., whose written proposal was forwarded to you last week. Although Mr. Hoff's proposal is less in total dollars than the amount specified by Municipal Ordinance Codifiers, Inc., I believe the proposal put forth by Municipal Ordinance Codifiers, Inc. is more comprehensive and will also provide greater guidance to the City in terms of the kinds of ordinances it has and does not have. I do not recommend retaining an ordinance codification service from outside the state of Minnesota since I believe advice as to the appropriate municipal ordinances in Minnesota should come from those most familiar with municipal government in Minnesota. Out of state ordinance codification services generally are cheaper, but do not purport to provide detailed guidance as to whether or not existing ordinances are appropriate for municipalities, nor do they provide guidance as to the passage of new ordinances. In summary, I recommend the proposal of Municipal Ordinance Codifiers, • Inc. because it appears to be more comprehensive and better suited to the long term needs of the City of Hutchinson. I recognize this is Mr. Gary D. Plotz • September 1, 1987 Page N2 a substantial expenditure and I would be more than happy to discuss this matter at a future City Council meeting. I suggest in that re- gard that if this matter goes on the agenda, that the Police Depar- tment be invited to come because it is my understanding they have some concern about codification of municipal ordinances as well. Thank you. Best personal regards. Very trulydiours, ARNOLD OWELL G. Bar Anderson GBA:lm CC Ron Kirchoff • DAVID B. ARNOLD NAMES B. CARMICHAEL MICHAEL B, LzDARON OARY D. M-I B LL FAYE KNOWLES STEVEN A. ANDERSON O. HARRY ANDERSON STEVEN S. HOOE CHARLES L.NAIL, JR. DANIEL J. BERENS LAURA E. FRETLAND DAVID A.SBQEOOEMANN JOSEPH M. PAIEMENT August 20, 1987 ARNOLD & MCDOWELL ATTORNEYS AT LAw 101 PARE. PLACE HIITCHINSON, MINNESOTA 55350 (812) 587-7575 RESIDENT ATTORNEY O. HARRY ANDERSON n, Mr. Gary Plotz � City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 Re: Ordinance Codification Proposal Our File No. 3188 -87 -0031 AUG 1987 RECEMM JV' ,R F �I C; 8881 CEDAR LAKE ROAD MINNEAPOLIS, MINNESOTA 55619 MR) 548 -c MN TOLL FREE 800 -D -4545 TELECOPIER 191E1 865-1703 501 SOUTH FOURTH STREET �fRINCETON. MINNESOTA 55371 1' 19121 380-2214 714 TENTH STREET EAST LSNCOE, MINNESOTA 55339 IM21806-9W Dear Gary: • I am enclosing herewith a photocopy of a letter from Municipal Ordinance Codifiers, Inc. and a copy of...their-ordinance codification proposal in connection with codification of the City's ordinances. I would appreciate it if you would provide a copy of this letter and the ordinance codification proposal to each council member for the first meeting in September. I anticipate receiving an additional proposal from one other potential vendor and at that point, the Council will need to decide which proposal to accept, if any. Thank you. Very try yours, G. a ry Anderson GBA:lm CC Ron Kirchoff • .,fir J1 MUNICIPAL ORDINANCE CODIFIERS, INC. 740 LYn Avenue855th • Mimieapolis. Mimxwa 95423 fMCM4flt IN CMMIfN MYIfIOM .0 OtOINtNtf Area Code 60 MA ffCWS V IM MINM AOOVIN 1"M U Z 2403 August 13, 1985 Mr. G. Barry Anderson Hutchinson City Attorney 5881 Cedar Lake Road Minneapolis, MN 55416 Dear Barry: In accordance with our conversation in your office earlier this week, we have reviewed the present ordinances. We enclose our Codification Proposal, in duplicate. If our proposal is accepted, we would follow the procedure outlined briefly in our proposal and provide the City with a • comprehensive recodification of all ordinances with countless changes, additions and deletions which, with a minimum of main- tenance, will last indefinitely. Participants in the conferences should include yourself, the Administrator and representation from the Council. Department heads, such as the Police Chief, utilities people, etc., should be on -call to discuss matters of interest to them. Only by involving City administrative staff, department heads, and, if possible, some Council representation in face -to -face conferences, can the City be assured of a good result. In codification, as in any other endeavor, there is no short -cut to quality. There is a brief statement at the end of Part 3 of our proposal as to amendments. This means that we will be suggesting a com- plete change in your ordinance amendment system, but, of course, within the provisions of your Charter. It also means that to initiate the new system we will assist you with your first amend- ing ordinances. While our focus is on content, we assist you in getting a good quality print job locally, if possible, at the lowest possible cost and we also assist you in obtaining suitable loose -leaf binders. Printers base their charges on the number of pages, and bookbinders base their charges on the thickness of volumes, so these charges cannot be accurately ascertained before the Master • Copy has been prepared. 0 • • Mr. G. Barry Anderson -2- August 13, 1987 Lapse of time is partially controlled by the length of time required by City staff for draft review, and the availability of City participants for conferences. However, from the time our proposal is accepted, we realistically estimate a minimum of ten months to a maximum of fourteen months. No part of our fee is due until completion which serves both as our guarantee and our motivation; we will not cause unnecessary delay. Finally, our primary objective is to provide the City with a workable Code that will never again require the City to expend the effort and incur the expense of recodification. We are anxious to work with your City to achieve that goal. If our proposal is accepted please have one copy signed and returned to us. Would you also insert the title of the person with whom we are to correspond which will likely be you. REJ /ag Encls. Very truly yours, MUNICIPAL ORDINAN Rodger E. Jensen, CODIFIERS, INC. Counsel ORDINANCE CODIFICATION PROPOSAL 0 THE CITY OF SOTCHINSON, (CITY) FROTH MUNICIPAL ORDINANCE CODIFIERS, INC. (CODIFIER) • • Introduction The Codifier hereby proposes to revise, rearrange and codify the ordinances of the City with such additions and deletions as may be necessary or desirable to provide a workable and current City Code. Upon acceptance of this Proposal by the City a copy of all present ordinances will be furnished to the Codifier, and codification will proceed as set forth below. Part 1 Codification and Procedure The Codifier shall first study the City's present ordinances and prepare a list of Code or Chapter topics, designation and sequence for approval. When approved Codifier shall review and catalog all present ordinances, list and categorize the ordinances required by law to be retained and perpetuated, together with those which it would be desirable to retain uncodified. Codifier shall then arrange for and hold a pre -draft conference in the City. This conference is very important to a successful codi- fication. It shall be limited to one day and department heads should be on -call to discuss the topics of interest to their departments. Council members should also be notified and, if possible, participate. The purposes of the conference will be to review the City's present • ordinances, to afford Codifier an opportunity to make suggestions for updating and revising them, and to suggest new legislation that the City may wish to adopt and include in the City Code. This conference will provide Codifier with an outline for subsequent drafting. Thereafter, each Chapter shall be drafted by Codifier, type- written, and a copy forwarded to the City upon completion. Drafts of individual Chapters may be forwarded, but not necessarily in sequence. A memorandum shall accompany each Chapter indicating sources of the provisions and calling attention to new -provisions requested at the pre -draft conference. zoning and subdivision ordinances shall not be prepared in draft form, but Codifier shall revise the format to con- form with the City Code and incorporate their provisions (and any amendments) into the Master Copy. Drafts may be photocopies. After City staff members have been afforded sufficient time for review and study of each Chapter and the draft as a whole, the Codifier shall arrange for and hold the post -draft conference in the City. This conference is, again, most important to success, limited to one day, and includes the same participants as the pre -draft conference. Its purpose is to make final revisions in the draft. Conference time will not permit a line -by -line consideration of the entire draft. However, it should afford an adequate opportunity to discuss problems, suggestions, changes and explanation of specific provisions as noted by reviewers. City participants in post -draft • conference shall make all decisions and instruct Codifier as to final revisions in the Code draft, and also decide at that time the size of the printed pages. -2- Drafting new or review and substantive revision of any zoning and subdivision ordinances are not included in this Proposal. However, the Codifier shall include specifically requested changes, but shall not be required to participate in necessary hearings. Codifier shall prepare a Foreword for the City Code with appro- priate historical notes. The text of the Foreword shall be submitted to the City for approval. Part 2 Time Lapse and Interim Ordinances Between the time that drafting is commenced and the Master Copy is delivered to the City, time is considered of the essence and neither the City nor the Codifier shall cause any unreasonable delay. Such delay could cause the Code to become "stale°. Accordingly, the project should move forward expeditiously but not without reasonable time being afforded to complete the work then to be performed. Copies of all ordinances adopted by the City before the pre -draft conference shall immediately be forwarded to the Codifier for inclu- sion in the draft. Between the pre -draft and post -draft conferences only essential ordinances shall be adopted but those, too, shall be forwarded to Codifier and included. Between the post -draft conference and the effective date of the City Code (generally no more than 60 days) no ordinance shall be adopted by the City unless it is to be repealed by adoption of the City Code, or unless satisfactory arrange -. ments can be made between the City and the Codifier. Part 3 Completion and Printing A draft of an adopting ordinance required by Minnesota law shall be prepared by the Codifier and furnished the City with appropriate instructions. Codifier shall print a Master Copy of the entire City Code, as revised at the post -draft conference, including a topical Analysis and Sub - Analysis, on 8 -1/2 x 11 inch paper camera -ready for offset print- ing, and forward it to the City via first class mail or United Parcel Service. Codifier shall, if requested by the City and as part of the post -draft conference, confer with local printers or others whom the City may consider engaging for the purpose of printing the City Code. Codifier shall furnish such printing firms with some basic printing suggestions that it has found workable. The City shall provide the Codifier, without charge, two bound copies of the Code upon completion. Codifier shall furnish City Attorney with suggestions as to form • and procedure for amending the City Code by making changes or additions. -3- • Part 4 Price and Expiration The contract price is $11,700.00, due on delivery of the Master Copy to the City. This Proposal expires on October 1, 1987 unless previously accepted. DATED: August 13, 1987. r , INC. 7400 Lyndale Avenue South Minneapolis, Minnesota 55423 Designation and Acceptance • The (title) is hereby designated to correspond with Codifier, receive drafts and consider and approve Code topics and sequence, and approve the Foreword. ►_ J THE FOREGOING PROPOSAL is hereby accepted by the City this _ day of , 19 -4- Mayor (Title) F (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 SEPTEMBER 9, 1987 TO: MAYOR €: CITY COUNCIL ------- -------------- - - ---- FROM: KEN MERRILL, FINANCE DIRECTOR SUBJECT: GENERAL FUND CONTINGENCY ACCOUNT -------------------------------------------------------------- Our budget for 1987 contains an unallocated amount of $13+0,000 Following is a break down of the money used to this point TOTAL BUDGETED $130,000 Cost of Living 42,196 • MERIT 1st quarter 4,843 2nd quarter 5,164 Jaycee Contribution 1,000 House Demolition 445 Acting Chief wage 1,512 Police Chief Settle 44,635 C. Baiily audit 1,000 PHP contract renewal 4,189 Picnic 965 Police Dept Terminal 626 TOTAL $106,575 AMOUNT REMAINING $23,425 • 9- (612) 587 -5151 11UTCH' CITY OF HUTCHINSON • 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 SEPTEMBER 17, 1987 TO: MAYOR & CITY COUNCIL -------------------------------- ----------- ------ ------- - - -- -- FROM: KEN MERRILL, FINANCE DIRECTOR ------------------------------------- ------- --- -------- - - -- - -- SUBJECT: CONTOUR MAPPING The contour mapping of the city with MarkHurd has reached its final stage. We have discussed the completion of the project by asking for $17,176, as indicated by their proposal. A map of the areas which will complete the needs of the city is attached. It would be request, to take the money to pay for these contour maps from the 1987 Special Assessement bond issue. It is understood these are considered part of engineering design needs. The use of special assessements funds is acceptable, according • to information received from Bill Fahey, of Ehlers & Associates. • V IN REPL° PEFEP 'O AIAWKNvAW CORPORATION 345 PENNSYLVANIA AVENUE SOUTH • MINNEAPOLIS. MINNESOTA 55426 • TELEX. 290.474 MARKHURO GOVY • TELEPHONE: (6121545-2583 K -433 July 20, 1987 Mr. Gene Anderson Engineering Department City of Hutchinson 37 Washington Ave. W. Hutchinson, MN 55350 Re: City of Hutchinson topographic mapping Dear Mr. Anderson: In response to a request by Mr. Cal Rice of your office, I have listed below the estimated costs for the 1988 topographic mapping, which are the remaining map sheets for the City mapping project. 16 stereoscopic model setups @ $160.00 $2,560.00 1120 ac. in urban areas @ $7.70 per ac. 8,064.00 • 1680 ac. in rural areas @ $3.90 per ac. 6 552.00 Total $1),176. If ordered, we would most likely send all remaining map sheets in one shipment in late 1987 or early 1988. This would complete the City mapping project, and we would send our final invoice for $17,176.00 in early 1988. I have indicated on the attached map the remaining areas yet to be mapped. Please check your records and let us know if corrections are in order. I hope this information will clarify the present status and help you prepare for the 1988 budget. If you have any questions, please feel free to contact me. RES:PAF enc. Very truly yours, Robert E. Swanson Technical Representative • -/-P MAMONAM eoaoorunom • City of Hutchinson July 20, 1987 - page P. S. Please inform Cal Rice composite of the city mapping closely. A 1" =400' scale (4 legible. Let's talk later. • • that we think a 1" -800' scale would compress the line work too sheets, +36" x 36 ") might be more a - �._ dy.e`/J • ` i !e1 ... C ' t -,t:T _ _ =:i- -� .. _ __ y _ 11. -_ � -^ ._ •fix - � -� 1C �` _ • 1} � �wi � _II � � � oar ease►' .`. tn` ".- _ -wUt+ t �T T B" It it r r Of _1V 72 .7a Si. 27 Z2 s a 23 c (�,_� �if, aan t0 � 7 • r .� 1 ' aww i a R tr - a- E • tea, _ _ T4� ,.,a, a a•i � Grawi • � x [ iy " t � � %� �i-F -gyp � /-•• ' -t �i+ j�.: .: �• � _ _ ` Y= N N � _ ''i• E -N y V A. Ll L E Zake // v.._.., .. YNeuvole ! / j•� ✓ � L J 4 (612) 587.5151 JWJH"31UITCHINSON, ITY OF HUTCHINSON WASHINGTON AVENUE WEST MINN. 55350 SEPTEMBER 17, 1987 TO: MAYOR & CITY COUNCIL -------------------------------- ----- --- -- --- ---------- - ---- -- FROM: KEN MERRILL, FINANCE DIRECTOR ------------------------------- ----- ------ ----- ---- ----- -- ---- SUBJECT: WATER LINE REPLACEMENT - GOLD COIN ------------------------------- ----- ---- ------- ----- ---- - - - --- We have replaced the water line into the building housing the Gold Coin Restaurant. The question of who is to pay this cost needs to be addressed. I have attached a memo of explaination from Dick Nagy. If it is agreed to have would be from the water • cost at Mike's Mobile. n LJ the city pay for this item the payment and sewer fund. We have paid the total (612) 587 -5151 ITY OF HUTCHINSON WASHINGTON AVENUE WEST - - -_ - - _ , MEMORANDUM DATE: September 10, 1987 TO: RANDY DeVRIES * DIRECTOR- WATE&/WWT OPERATIONS — — — — — — FROM: DICK NAGY * CHIEF WATER PLANT OPERATOR -- ----- ------- ---------- - - - - -- SUBJECT: SERVICE LINE GOLD COINZ — — — — — — — — — — — — — — — — — On July 8, 1987, it was brought to the attention of this department that the copper water service line at 35 and 37 Main Street North was leaking under the street. After discussing the situation with Mr. Leung of the Gold Coin Restaurant, he expressed that he and co -owner of the building, • Mr. Doug Dobratz, should not have to pay for the repair. On August 6, 1987, Gold Coin called to report that it had no water. on August 7, 1987, Juul Contracting excavated and made the necessary repairs. Upon uncovering the water service it was found that the 3/4" copper line had deteriorated close to the corporation stop at the main and the next 10' - 12' of the line showed varying signs of failure. The failure of this line seems to be consistent with the other failures in the downtown, Main Street area, and very similar to the leak at Mike's Mobile. RN /pl • City of Hutchinson Aug. 8 • • ��- STATEMENT HUTCHINSON, MN 55350. Sept. 2 19 87 IN ACCOUNT WITH JUUL CONTRACTING CO. P.O. BOX 189 On Main St. by Gold Coin Water Leak 1" Corp Stop 2 ea. 12 80 1" Curb Stops & Boxes 2 ea. @ 53.65 107 30 1" Copper 48 l.f. @ 1.80 86 40 3/4 "xl" Reducer 2 ea. @12.35 24 70 Cl. V 5 c.y.@ 5.00 25 00 Pit Run 5 c.y.@ 4.00 20 00 Concrete 187 75 Sidewalk 66.15 s.f. @ 2.50 165 37 Unit 3 hrs. @ 60.00 180 00 John Deere 2 hrs. @ 45.00 90 00 Air Compressor 15 00 Labor 1,584 00 2,498 32 A 1 Va % finance charge (18% Annual percentage rate) will be added to the unpaid balance of your account which is more than 30 days past due. 9- SEP 1987 N �LiyEp ti N BY ru • �� September 22, 1987 Dear Sirs, We would like to use the Library Square Park on October 10, 1987, from 9:00 a.m. - 4:00 p.m. We would be using it for Scouts Caber Days. Which is a day of planned activities for the Scouts to participate in. If you need to know more information on this, you can contact me or John Drenth, the District Executive of Scouting for this area. Sincerely, Mary Drenth 587 -8272 n U /4 - &r , REGULAR COUNCIL MEETING September 22, 1987 • WATER $ SEWER FUND // cl - *Withholding Tax Acct. employer contribution $511.97 *U.S. Postmaster postage for water bills 157.62 *Hutchinson Coop gasoline 305.45 *U. S. Postmaster postage 200.00 *Withhold Tax Acct. employer contribution 518.92 *Hutchinson Telephone phone service 263.23 Jim Hatch Sales Co. supplies 209.53 George Bayerl payment refund 82.92 Scott Hansen MWWA meeting 8.00 Amex Life Assurance Co. ltd ins. for October 49.31 Coast to Coast supplies 90.72 Crow Chemical chemicals 45.00 County Market supplies 7.86 Central Garage July repair jobs 573.16 Electro Watchman annual charge 132.00 Fadden Pump Co. parts 19.78 Hutch Coop oil gasoline 356.57 Juul Contracting water leak $ valve box 2529.32 Mn. Mutual Life Oct. life ins. 50.53 Mn. Valley Testing Co. testing 94.00 Physicians Health Plan Oct. medical ins. 1078.32 Quades repairs $ supplies 298.20 Quade Electric repairs $ equipment 1086.88 • RCM Associates PERA prof. services employer share 2124.08 301.17 Sun LIfe of Canada Oct. dental ins. 146.61 Water Products meter 404.00 Insurance Planners agent fees 440.00 League of Mn. Cities Ins. Trust workman comp. ins. 850.00 League of Mn. Cities Ins. Trust Mn. Mun. Coverage 4404.00 Logis computer charges 524.90 Water Products Co. meter 125.32 Donohue & Associates engineering services 97,094.60 Robert L. Carr Co. payment #5 347,515.20 Robert L. Carr Co. Escrow Acct. payment #5 38,612.80 CENTRAL GARAGE FUND $ 501 211.97 *Withholding Tax Acct. employer share 90.08 *Withholding Tax Acct. employer share 60.11 Southwestern Battery Inc. parts 55.95 Whelen Eng. Co, parts 230.00 Amex Life Assurance Co. October LTD ins. 6.79 Crow River Glass Co. repairs 102.12 Forbes Auto Store parts 78.65 Hutch Coop Oil tires 36.46 MTI Dist. Co. parts 143.47 Mn. Mutual Life Ins. Oct. life ins. 6.82 Physicians Health Plan Oct. medical ins. 169.71 Sun Life of Canada Oct. dental ins. 22.67 Town $ Country Tire repairs 14.00 PERA employer contribution 53.54 • $ 1,070.37 // cl - -2- . GENERAL FUND *Withholding Tax Account employer contribution $3610.41 *ICb1A employer contribution 153.13 *Mn. Assn of Cemetery Officials registration fee 70.00 *Ruttgers Bay Lake Lodge room reservation 50.00 *Dept. of Natural REsources boat registrationfees 18.00 *County Market August supplies 276.89 *Allen Office Products supplies 27.32 *Dept. of Natual• Resources snowmobile reg. fees 36.00 *Dept. of Natural Resources boat registration fees 24.00 *Dept. of Natural REsources ORV reg. fees 18.00 *U.S. Postmaster postage 1100.00 *Radission Arrowwood room deposit 75.00 *Withholding Tax Acct. employer contribution 3377.78 *Hutchinson Telephone phone service 3414.91 Phyllis Weseloh election judge 46.90 DeLaine Rolfe election judge 46.90 Margaret Sorensen election judge 46.9n Evelyn Prochnow election judge 46.90 Sedona Miller election judge 46.90 Irma Kreie election judge 46.90 Grace Kottke election judge 46.90 Mary J. Brummond election judge 46.90 Harriet E. Schmidt election judge 46.90 Sharon Rostbe -eg election judge 46.90 • Lillias Gilhousen election judge 46.90 Arliss Clabo election judge 46.90 Norma Schepers election judge 46.90 Harriet Wixcey election judge 46.90 Verna Anderson election judge 46.90 Eva S. Maas election judge 46.90 Mary Wangerin election judge 46.90 Ruth Hagen election judge 46.90 Rosina Johnson election judge 46.90 Evelyn Van Hale election judge 46.06 Doris Daggett election judge 46.06 Gladys Madson election judge 46.06 Darleen Knigge election judge 46.06 Norma Totushek election judge 45.23 Fern Frank election judge 45.23 Caroline Schumann annual deputy reg, mtg 21.94 Ray Wolter shelter refund 5.00 Gail K. Nelson consultant fee 143.26 Martin Yerks tour refund 40.00 Jon Burks shelter refund 5.00 Mark Larson %safety b oots 30.00 Brad Emans fire safety seminar 49.56 James Marka SW Mn. B1dg.Off. Conf. 9.69 Hazel Sitz PERA seminar 19.68 Karen McKay St.Cloud seminar 26.67 • Barb Haugen Sr.Center conf. 51.26 Am. Planning Assn due 20.00 Allied Mech. System parts 165.52 Bua.Records Corp. election supplies 69.49 Clareys Safety Equipment equipment 372.00 SIB Div. of Code Enforcement special eng. license 10.00 Farm Plan Corp. supplies 21.12 • Folsom House tour fee 46.00 GAB Bus. Services claims payment 580.00 Hansen Gravel Inc. 9'z hrs. 646.00 I.S.I.A. membership application 27.50 I.S.I.A. memberhsip application 195.00 Johnson Radio Com. Inc. bus radio 500.00 K -Hill Signal Co. supplies 45.52 Mn. Mun. Board annexation fees 272.00 M.R.P.A. 4 maple trees 80.00 Metroplolitan Fire Equipment supplies 50.19 Mn. Govt. Finance Officers Assn. registration fee 85.00 Met Center 46 tickets 276.00 MR. Movies movie rental 2.10 National Guard Armory rental tables $ chairs 100.00 National Police Supply supplies 82.05 Pioneer Mfg. Co. supplies 364.00 Taylor Falls Boat Tour 46 tickets 161.00 Terra Care Inc. parts 71.76 Willmar Voch Tech CIM refresher pourse 78.00 Walking Billboards shirts 469.90 Victorian Inn 58 dinners 580.00 Albinson office supplies 31.97 Amex Life Assurance Co. OCT. LTD ins. 574.40 Am. Risk Services Oct. services 800.00 Arnold $ McDowell legal services 2548.42 Big Bear supplies 51.22 • Brinkman Studio film 22.97 Bennett Office Supplies 2 stools $ service cont. 503.88 John Bernhagen Star City conf. 83.45 Byron Rock Products ag lime 900.00 Central Garage July repair jobs 5543.48 Chapin Pub. Co. advertisment 49.14 Coast to Coast supplies 239.64 Chamber of Commerce Sept. sec. $ newsletter 196.70 Co. Treasurer computer print out 2.81 Comm. Auditors repairs 186.38 Don Streicher Guns parts 52.50 Dons Red Owl Foods supplies 53.40 Douglas Jost prof. services etc. 716.55 Crow River Glass Co. reparis 45.05 Eileen Goeders contract payment 1500.00 Family RExall Drug supplies 111.72 Farm $ Home supplies -tools 12.38 Great Plains supplies 508.51 Gopher Sign Co. signs 25.29 George Field fire marshall mtg. 9.00 Hutch Coop gasoline 2536.57 Henrys Candy Co. supplies 1707.98 Home Bakery supplies 20.40 Hutch Hospital blood tests $ laundry 36.85 • Hutch Drug Ink Spots supplies supplies 56.48 147.40 JOhnson Radio Com repairs 105.81 Juul Contracting supplies 160.60 Hutch Cyclery supplies 4.79 Kokesh Inc. supplies 582.83 -4- Krasen Plbg. $ Htg. supplies 8.37 League of Mn. Cities Ins. Trust adj. fees per contract 297.00 Mn. Mutual Life Ins. Oct. life ins. 486.70 Mankato Bus. Products maint. of copier 45.00 Motorola Inc. equipment 3941.00 Northerns STates Supply Co. supplies 61.12 Northwestern Bell leased phone line 326.50 NO.Am.Cable System basic cable 5.46 Pitney Bowes Credit Corp. rental mail mach /scale 102.00 Pikal Music Store parts 41.74 Physicians Health Plan Oct. medical ins. 11,112.15 Quade Electric repairs $ supplies 980.97 Quade Electric reparis 1214.61 Quade Sporting Goods supplies 131.90 Rutz Plbg. $ Htg. parts 58.50 Rockmount Research parts 136.61 Shopko supplies 65.97 PERA employer contribution 3713.32 Sun Life of Canada Oct. dental ins. 1491.75 U.S. Postmaster 2 rolls stamps 127.00 7 {Vest Wash $ Dry wash towels 25.30 West Pub. Co. law books 39.50 Wm. Mueller $ Sons Aug. Street materials 1858.75 ICMA Retirement Corp. employer contribution 153.13 League of Mn. Cities Ins. Trust workman comp. ins. 36,600.00 League of Mn. Cities Inc. Trust Mn. Mun. coverage 42,895.00 Co. Treasurer dl fees 118.50 • Insurance Planners agent fees 4,289.80 Logis computer charges 4,848.75 Kenneth Merrill mileage 10.00 $ 156,548.40 BOND FUNDS Bonds of 1987 Juul Contracting proj. 87 -15 $1055.60 Bonds of 1986 Harvey Kemper rock -proj 86 -11 22.26 Police Const. Fund C.A.M. payment 4 and 5 $7,223.86 Thorbeck $ Lambert professional fees 406.42 West Side Plbg. $ Htg. payment #1 9,503.10 Sell Hardware Inc. payment #1 2,250.00 E. J. Pinske Bldrs payment #1 16,200.00 • Nichols $ Hines Inc. E & T Contracting payment #1 payment #2 540.00 1,069.91 Allied Mech. Systems Payment #2 2,779.00 $ 39,972.29 1] • 0 -5- LIQUOR STORE FUND PERA employer contribution 187.09 City of Hutchinson payroll 4528.19 Withholding Tax Acct. employer share 316.58 Hutch Utilities gas $ electricity 855.78 Hutch Telephone Co, phone service 75.07 American Linen Supply towel service 21.86 Hutch Leader advertising 131.88 Junker Sanitation refuse pickup 102.60 Electro Watchman quarterly alarm charge 102.00 Coast to Coast supplies 45.47 Monarch Marking supplies 498.74 Mn. Jaycees advertising 37.50 VFW Post "cootie" convention 37.50 Nationwide Papers supplies 209.05 City of Hutchinson insurance 2633.68 KDUZ advertising 103.00 Sprengler Trucking freight charges 562.84 Lenneman Beverages Inc. beer and mix 23,186.30 Andy Lundholm supplies 104.00 Triple G Dist. beer $ mix 14,224.95 Locher Bros. Inc. beer $ mix 9,226.10 Friendly Beverages Inc. mix & beer 1,384.05 Bernick Pepsi Cola beer & mix 557.05 CocaCola Bottling mix 1,159.67 Northland Beverages mix 250.20 Tombstone Pizza supplies 16.00 Henrys Candy Co. supplies 1,415.67 Ed Phillips $ sons wine & liquor 1,562.27 Griggs Cooper $ Co. wine $ liquor 1,295.56 Johnson Bros Wholesale wine F, liquor 698.94 Quality Wine & Spirits Co. wine $ liquor 1,122.41 Ed Phillips $ Sons wine $ liquor 4,643.55 Griggs Cooper & Co. wine $ liquor 2,629.81 Johnson Bros. Wholesale wine $ liquor 1,318.93 QUALITY Wine & Spirits wine $ liquor 2,364.33 $ 77,608.62 (612) 587 -5151 y�7ry' CITY OF HUTCHINSON • 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 September 9, 1987 Mr. Patrick C. Hughes District Engineer Minnesota Dept. of Transportation P. 0. Box 768 2505 Transportation Road Willmar, MN 56201 RE: Traffic Control Signal Intersection T.H. 7/22 S School Road Hutchinson, MN Dear Mr. Hughes: FOR YOUR INFORMATIOR Please be advised of a visibility problem on the West approach to the referenced traffic control signal system. The signal was activated in May and the City has received a number of concerns from citizens. The West approach has both • horizontal and vertical alignment curves that hide the signal heads and indications from a clear unmistakeable view of the motorist. The problem is made more acute by extraneous lighting from commercial areas that are in the background of the signals from the approaching motorists perspective. Finally, since this is the first traffic signal that the motorist would encounter upon entering the City on an otherwise through highway, the signal tends to violate driver expectancy. Skid marks on the West approach testify to the visibility and the expectation problems. In an effort to mitigate the afore - described hazards, we strongly recommend that advance signal warning signs be installed, in particular, a "Signal Ahead" (symbol) sign and a "Signal Ahead" (plaque) sign. Please inform me of your decision in this regard. Sincerely, CITY OF HUTCHINSON E ene�nderson Director of Engineering EA /pv • cc: Mayor and City Council .Gary D. Plotz, City Administrator Ron Kirchoff, Acting Police Chief Larry Karg /Doug Meier, Street Dept. John Hoeke, Dist. State Aid Engineer rr (612) 587 -5151 CITY Of HUTCHINSON 37 WASHINGTON AVENUE WEST i HUTCHINSON, MINN. 55350 September 14, 1987 FOR YOUR INFORMATION Mr. Patrick Hughes, P.E. District Engineer Minnesota Dept. of Transportation P. O. Box 758 2505 Transportation Road Willmar, MN 56201 RE: Traffic Control Signal at Intersection of T.H. 15 and T.H. 7/22 Dear Mr. Hughes: The City requests that the referenced traffic control signal system be revised to provide a lead green left turn arrow for the westbound to southbound turning movement. High volumes of traffic presently make the left turn movement, and with projected commercial, industrial and residential growth in the northeast part of the City, it will continue to increase. The east approach to the • intersection could be striped for two lanes, the interior lane being for left turning vehicles and the outside lane for through and right turning movements. Traffic on the south approach to the intersection is currently served by the aforedescribed design, and such a design on the east approach would be an economical means of improving capacity and reducing the probability of conflicts between the westbound to southbound left turn movement and the eastbound through movement. Your consideration and concurrence in this proposal will, without a doubt, result in a benefit to both the State's and City's transportation system. Sincerely, CITY OF HUTCHINSON ,d,r-CL, g>1 Eugen Anderson Director of Engineering EA /pv cc: Mayor and City Council • • *ptANESOY4 Minnesota Department of Transportation D Fa- 80% 768 2505 TRANSPORTATION ROAD (;Or TRPay WILLMAR. MINNESOTA 56201 September 10, 1987 Eugene Anderson Director of Engineering City of Hutchinson 37 Washington Avenue West hutchinson, W 55350 RE: Traffic Control Signal Intersection T.H. 7122 & School Road Hutchinson, W Dear W. Anderson: FOR YOUR INFORMATION CITY COUNCIL FOR YOUR INFORMATION Thank you for your letter dated September 9, 1987, in which you express concern of a visibility problem on the west approach to the above mentioned signal at Highway 7 and 22. 1 have conferred with our Traffic Engineer, Keith Voss, and we have agreed that your concern is a valid request. Even though there is more than enough sight distance available as required in the bbnual on lhiform Traffic Control Devices to warrant a signal ahead sign, the reasons you stated and previous comments that we have received, make a good argument to place this sign. We agree that a stop ahead sign should be installed on the west approach to the signal at School Road. Thank you for taking the time and bringing it to our attention. �'�ncerely, /% Patrick C. Hughes District Engineer PCH: dkb An Equal Opportunity Employer aq+;b. (612) 587 -5151 ITY OF HUTCHINSON VASHINGTON AVENUE WEST WINSON, MINN. 55350 FOR YOUR INFORMATION M E M O DATE: September 16, 1987 TO: Mayor and City Council �_ FROM: Director of Engineering RE: Discussion on Speed Zone on T.H. 7/22 Nest Much concern has been expressed regarding the posted speed limits on T.A. 7/22 from 3rd Avenue N.W. to Shady Ridge Road. The present postings are 50 m.p.h. from 3rd Ave. to School Road and 55 m.p.h. from School Road to Shady Ridge Road. While the geometrics, pavement width and alignment are safe designs for the posted speeds, such speeds with the large volumes of traffic ingressing and egressing the numerous approaches and side streets is a legitimate concern. To get a more accurate accounting of present speeds, this department, in • conjunction with the Police Department, did a spot speed survey on the aforedescribed section of the highway on August 26, 1987, between the hours of 11:30 a.m. and 2:00 p.m. The survey was conducted using radar equipment in an unmarked vehicle. The vehicle was situated such as to minimize the angle between the radar beam and the path of travel, thereby nullifying errors in speed readings. Standard spot speed survey procedures were followed in that data was obtained during an off -peak period of traffic, speed samples were taken randomly to reduce bias, and only freely moving vehicles were included in the survey. The roadway segment under consideration was divided into four sections for the purposes of collecting and analyzing data. They are California Street to School Road eastbound; California Street to School Road westbound; School Road to Shady Ridge Road eastbound; and School Road to Shady Ridge Road westbound. Fifty speed samples were obtained in each of the four sections. A summary of the data after analysis is as follows: Min. Speed Max. Speed Median 85% Pace 8 in Location on T.A. 7/22 Observed MPH Observed MPH Speed MPH Speed MPH MPH Pace Calif. St.- School Rd. Eastbound 28 46 36.8 41.1 31 -41 77 Westbound 30 54 39.9 45.8 34 -44 60 School Rd. -Shady Rdg. Rd. Eastbound 27 42 35.5 38.9 31 -41 88 • Westbound 28 52 39.4 46.0 34 -44 52.5 Entire Segment Surveyed Eastbound 27 46 36 41 31 -41 77 Westbound 28 54 39.3 45.5 35 -45 58 Both Directions 27 54 37.7 43.2 32 -42 67 mayor and City Council speed Zone T.H. 7/22 Best September 16, 1987 Page 2 • Three items in the summary will be defined. The median speed is that speed which is exceeded by one -half of the observed vehicles. The 85% or 85th percentile speed is the speed at or below which 85 percent of the observed vehicles were traveling. The 85th percentile speed is commonly used in establishing speed limits. Pace is the 10 miles per hour speed range containing the greatest percentage of observed vehicle speeds. A speed limit is normally near the upper bounds of the pace. Accident experience is also reviewed when determining the appropriate speed zone. Based on the observed speeds only, a speed limit of 40 m.p.h. eastbound and 45 m.p.h. westbound would be appropriate, but split zoning is highly unusual and can result in enforcement difficulties. The basic intent of speed zoning is to influence as many drivers as possible to operate at or near the same speed, thereby reducing conflicts between vehicles created by wide differentials in operating speeds. From our observations of present speeds, a 40 m.p.h. zone in both directions would then be more appropriate. Earlier this summer, after the traffic signal at School Road was activated, MN /DOT did a spot speed survey. Based on the results, either in whole or in part, MN /DOT informed me that they intend to reduce the speed limit to 45 m.p.h. and only as far west as the west end of the median west of School Road. The segment of highway should be posted thusly in the near future. Pursuant to action and instruction by the Council on September 8th, the attached resolution requesting a 40 m.p.h. speed limit on the entire roadway segment to west of Shady Ridge Road was prepared and submitted to the MN /DOT District Engineer. The attached letter of transmittal justified the Council's request based on environment, the function of Shady Ridge Road, and the results of the City's study. Respectfully submitted, n' ugene derson Director of Engineering EA /pv attachments • 587 -5151 iflU7tH' CITY OF HUTCHINSON • 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 • September 14, 1987 Mr. Patrick Hughes, P.E. District Engineer Minnesota Dept. of Transportation P. O. Box 758 2505 Transportation Road Willmar, MN 56201 RE: Reduced Speed Zone - T.H. 7/22 West Dear Mr. Hughes: FOR YOUR INFORMATION Transmitted herewith, is a copy of a Resolution adopted by the Hutchinson City Council on September 8th, 1987, requesting a reduced speed zone on T.H. 7/22 from Third Avenue Northwest to West of Shady Ridge Road to 40 miles per hour. The reduction is requested to a point west of Shady Ridge Road because the horizontal and vertical alignment of the highway east and west of Shady Ridge Road can impair gap and distance judgement of motorists attempting to enter the highway from Shady Ridge Road, and because of the character of Shady Ridge Road itself. Referring to the enclosed drawing, Shady Ridge Road functions as a collector street in the City's transportation system. It does not presently have a signalized intersection at T.H. 7/22, although it serves commercial and primarily a large area of residential developments to a point about 2500 feet north of T.H. 7/22; where Seventh Avenue Northwest connects to the east with School Road; and to the north of Seventh Avenue Northwest. while some traffic may be attracted to School Road via Seventh Avenue so as to take advantage of the safer access to T.H. 7/22 provided by the traffic control signal system at School Road, it is unlikely that significant volumes will use such a circuitous and lengthy route to gain access to the highway. Traffic generated by the developed and developing areas north of the highway along the corridor of Shady Ridge Road will instead use the intersection at Shady Ridge Road to gain access to T.H. 7/22. With the present speed zone of 55 miles per hour, the significant volumes of traffic thus generated to the intersection of the highway must compete with high speed through traffic on the highway. A speed zone of 40 miles per hour will promote safer access to the highway. On August 26, 1987, the City did obtain 100 spot speeds on the highway between School Road and Shady Ridge Road. Analysis of the data showed the 85th percentile speed to be about 40 miles per hour eastbound and 46 miles per hour westbound. The eastbound pace was 31 to 41 miles per hour and the westbound 34 to 44 miles per hour. Based upon the data obtained, safety and judgement considerations at Shady Ridge Road, and the element of surprise at the intersection, we respectfully • request your consideration of establishing a speed son* of 40 miles per hour to a point west of Shady Ridge Road. Thank you. Sincerely, CITY OF HUTCHINSON Eugene erson Director of Engineering WPV attachments cc: Mayor and City Council Marilyn Swanson 17J RESOLUTION NO. 8614 RESOLUTION REQUESTING REDUCED SPEED ZONE ON T.H. 7/22 BETWEEN THIRD AVENUE NORTHWEST AND WEST OF SHADY RIDGE ROAD WHEREAS, the City Council of Hutchinson, Minnesota is concerned for the safety of residents and travelers on T.H. 7/22, and those ingressing and egressing T.H. 7/22; and WHEREAS, the posted speed limit on T.H. 7/22 is 50 miles per hour from Third Avenue Northwest to School Road, and 55 miles per hour from School Road to West of Shady Ridge Road; and WHEREAS, the City Council considers the posted speeds unsafe for the segment of highway where adjacent property approaches the character of an urban district, as defined in M.S. 169.01, Subd. 59. NOW, THEREFORE, IT IS RESOLVED BY THE COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That the Minnesota Department of Transportation is requested to reduce the speed limit on T.H. 7/22 from Third Avenue Northwest to West of Shady Ridge Road to 40 miles per hour. • 2. That said speed reduction be implemented as soon as practicable. Adopted by the City Council this 8th day of September, 1987. GaryD Gaary D. P tz, Ci Clerk • Mayor Paul L. Ackland I. t I, R,D•c ���' • O. qll t R�2 a A r i I NiM wY[MY[ be 17#1 s _ f• 7 nu• 1 a ) . • I - s 1 t • q I t , I, (V Nil CAROLINA • twin MKIN • • f 1 a a� \^� , - -S ° t ta N • s • i a' m 1. GOS `\ • • ) °• . ••RR 1 ! 1 1' 1 p i e ) • , 1 '0 SODDO of a N0.l)W L•)E • ' i i a t R_2 , » •r ; 400+ 1�v � i J M1 di aw ! _ _ �2 (612) 587 -5151 H�7rv' CITY OF HUTCHINSON • 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN 55350 September 14, 1987 Mr. Glenn Matejka Superintendent Hutch School Dist. #423 Central District Offices 30 Glen St. No. Hutchinson, MN 55350 Dear Mr. Matejka: Enclosed is a copy of a resolution adopted by the Hutchinson City Council and a copy of our correspondence with Mr. Patrick Hughes, MN /DOT District Engineer, regarding the City's request of MN /DOT to reduce the speed limit on Trunk Highway 7/22 West from Third Avenue Northwest to West of Shady Ridge Road. Any support that the school district can provide in this very important request will be helpful and appreciated, and should likewise be forwarded to Mr. • Hughes. Thank you. EA/PV enc. cc: Mayor and City Council Sincerely, CITY OF HUTCHINSON "Eugen Anderson Director of Engineering s,xeg ;f (612) 587.5151 F CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 September 14, 1987 Mr. Rick Kjonaas McLeod County Highway Engineer McLeod County Courhouse Glencoe, MN 55336 Dear Mr. Kjonaas: Enclosed is a copy of a resolution adopted by the Hutchinson City Council and a copy of our correspondence with Mr. Patrick Hughes, MN /DOT District Engineer, regarding the City's request of MN/DOT to reduce the speed limit on Trunk Highway 7/22 Nest from Third Avenue Northwest to West of Shady Ridge Road. Any support that the County Board can provide in this very important request will be helpful and appreciated, and should likewise be forwarded to Mr. Hughes. Thank you. Sincerely, CITY OF HUTCHINSON � [aLV,f, JugUen = s Director of Engineering EA/pv enc. cc: Mayor and City Council!/ 0 • L J (612) 587 -5151 Henry' CITY OF HUTCHINSON • 37 WASHINGTON AVENUE WEST HUTCHINSON. MINN. 55350 FOR YOUR INFORMATION September 17, 1987 Mr. Ernest O'Neill Project Manager Minnesota Dept. of Transportation Office of Railroads and Waterways Grade Crossings & Regulatory Affairs Unit Transportation Bldg. Rocco 810 St. Paul, MN 55155 Dear Mr. O'Neillg The City Council of Hutchinson has expressed a desire to improve 3rd Avenue Northwest from Main Street West to T.H. 7/22 in 1988. Improvements would include, among other things, grading, aggregate base, curb and gutter, and bituminous surfacing. The roadway crosses the Dakota Railroad tracks at Glen Street, which crossing is presently in need of repair to provide a • rideable roadway surface. Please inform me as to what funding would be available for reconstruction of the crossing in 1988. For your information, 3rd Avenue Northwest is a designated municipal state aid street. Sincerely, CITY OF HUTCHINSON ugenAnderson Director of Engineering EA/pv cc: Mayor and City Council ✓ John Hoeke, District State Aid Engineer Jerry Ross, Dakota Rail, Inc. \J (612) 587.5151 HUTCH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON. MINN. 55350 FOR YOUR INFORMATION M E M O DATE: September 17, 1987 TO: Eugene Anderson, Director of Engineering FROM: James Marka, Building Official RE: Establishing Emergency Snow Routes At the September 15, 1987, Planning Commission Meeting, a motion was made to request consideration from the City Council in establishing Emergency Snow Routes. 0 Please inform the Council with the necessary information. CITY OF HUTCHINSON James Marka Building Official JM/pv CC: Gary Plotz, City Administrator Planning Commission Mayor and City Council 0001� Doug Meier, St. Dept. Ron Kirchoff, Acting Police Chief 0 • 0 (612) 587 -5151 F CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: September 11, 1987 TO: ,Mayor and City Council FOR YOUR INFORMATION FROM: Director of Engineering RE: Parking in the Residential Area North of the Junior /Senior High School on July 29th, this department submitted a parking survey to residents on Alan Street from Lea Avenue to Roberts Roads on Stoney Point Road from School Road to Roberts Road; and on Boulder Street from School Road to Roberts Road. The survey was prepared in an attempt to determine what, if any, parking restrictions should be enacted on the referenced streets. Residents were given five choices of possible action that the City could take and were asked to number their preferenced from one through five, one being the most preferred option and five being the least preferred option. The options are as follows: - No Parking Anytime (to be placed on both sides of street) - No Parking Anytime (to be placed on one side of street) - No Parking 8:00 A.M. to 4:00 P.M. School Days Only (to be placed on both sides of street) - No Parking 8:00 A.M. to 4:00 P.M. School Days Only (to be placed on one side of street only) - No parking restrictions of any kind should be enacted at this time. A copy of the survey is attached. A high percentage of residents responded to the survey, The data has not yet been analyzed to determine trends in preferences, but this department will perform the analysis in the near future and present the results to the Council. During review of the area on the first day of classes on September 8th, Boulder Street from Boulder Circle to Roberts Road was completely filled with parked cars on both sides of the street, while the other streets involved in the survey had only sparse parking. This department did request the cooperation of the school superintendent in discouraging on- street parking by students and faculty, and the superintendent responded accordingly. Correspondence is attached. EA /pv attachments Respectfully submitted, Eugene Anderson Director of Engineering 672) 587.5151 _ CITY OF HUTCHINSON July 29, 1987 Dear Resident: The City is considering restricting parking on a portion of or the entire block on which you live. Out of concern for access, safety and aesthetics in this residential area, the City Council may restrict or totally prohibit parking on one side or on both sides of the street. To assist in the decision making process, please complete the Parking Survey at the bottom of this letter by numbering 1 thru 5, the restriction alternatives shown; 1 being the alternative you most prefer and 5 being the alternative you least prefer. Remove the survey from this letter and return it in the enclosed, self - addressed, stamped envelope on or before August 17th, 1987. Your input will be considered in our recommendation to the City Council and in the Council's decision. Thank you! Sincerely, • C TY OF HUTCH SON ugenf AndErson Director of Engineering Wpv cc: Mayor and City Council Gary D. Plotz, City Administrator Residents of Alan Street from Lea Ave. to Roberts Road; Stoney Point Road from School Road to Roberts Road; Boulder Street from School Road to Roberts Road and Boulder Circle CITY OF HUTCHINSON PARSING SURVEY ENGINEERING DEPARTMENT ADDRESS: _ No Parking Anytime (to be placed on both sides of street) _ No Parking Anytime (to be placed on one side of street) No Parking 8:00 A.M. to 4:00 P.M. School Days Only (to be placed on both sides of street) No Parking 8:00 A.M. to 4:00 P.M. School Days Only (to be placed on one side of street only) No parking restrictions of any kind should be enacted at this time. COWENTS: (612) 587.5151 JWHU_0FXiZTCHINSON. CITY Of HUTCHINSON WASHINGTON AVENUE WEST MINN. 55350 August 24, 1987 Mr. Glenn Matejka Superintendent School District #423 30 Glen St. No. Hutchinson, MN 55350 Dear Mr. Matejka: I am writing to enlist the support of the School District in alleviating a recurring problem. Parking along Alan Street, Stoney Point Boad, Boulder Street and Boulder Circle, has become and increasing concern for both the City and the residents in the area. Litter, compromised safety, more traffic and occasional loss of mail delivery because of parked vehicles, are some of the results of the large number of vehicles that park on these streets. The problem exists for the most part, during school hours. • A parking survey was prepared by the City and submitted to the residents on the afore - described streets to get their opinions on the parking situation. A copy of the survey is enclosed. Although we have not yet analized the returns, it appears that about half of those who responded, want no parking restrictions of any kind and the other half want no parking from 8:00 A.M. to 4:00 P.M. on school days to be enforced on both sides of the street. The problem with parking restrictions of any kind is that the adjacent residents are restricted in the use of parking in the same manner as the general public. A parking related recommendation will not be made until after the 1987 -1988 school year begins so that this department can determine what effect surfacing the school parking lot will have on parking habits. Meanwhile, I request that the School Board take appropriate action to encourage, if not require, students and teachers to park on the school property. Please inform me what, if any action the School District takes, and if you have any questions or if additional information is needed. Thank youl Sincerely, CITY OF HUTCHINSON EugenvaAnderson Director of Engineering EA /pv enc. CC: Mayor and City Council G*oW Gordon. anirrnm Donald POOP. clerk Sanwa Green. Treasurer HUTCHINSON PUBLIC SCHOOLS OuWeyne PeIerson. vice INDEPENDENT SCHOOL DISTRICT NO 423 Lucille ArR. Di HUTCHINSON, MIlRiESOTA 115 Jerry Jones. TO: Vince Rosa & Bill er FROM: Glenn Matejka 4r DATE: August 26, 1987 RE: Street Parking /Junior- Senior High School Please review the attached material from Eugene Anderson, City Engineer. This material is in reference to street parking in and around the area of the junior- senior high school. Please emphasise this problem as strongly as possible with your staff and students and encourage them to be considerate of the homes in that area. Many new homes have been added to this area during the past several years which is compounding the street parking problem. I, of courser recognize that the school district in and by itself cannot force any change in the parking habits of stu- dents and employees - we can only encourage as strongly as possible the use of the high school parking lot. Please note that the district has spent a considerable amount of money to improve our own parking area so as to assist with the elimina- tion of the problem for the residents in the area of the school. If the problem cannot be solved through cooperative efforts, I will suggest to the city officials that they place a 2 -3 hour parking restriction on the streets to coincide with postal service deliveries. If you have any other suggestions, please contact me. cc: Eugene Anderson Board- of Education Donn Hoffman Kris Anderson DISTRICTOFMIES 20 C.M. Saw1 Nor& Pbr.161216e73160 AREA VOCATIONAL-TECHNICAL INSTITUTE 200 Century A. Ph.. 16121207.2626 UNION HKH SCHOOL HIGH SCHOOL VOCATIONAL a Robe II d 1102nd A... Swth~ Mar 16121 517.2151 Ph.r 161215176110 EQUAL OPPORTUNITY EMPLOYER 11 JUNIOR NIGH SCHOOL Robert. R.tl Ph. 0121W-26164 ELEMENTARY SCHOOL 100 Glen Street Pb.ne 161216872577 DAVID B. ABNOLD 1 BLLE B. CARMICHAEL ICHAEL B. L.BARON GARY D. MCDO LL PAYE ENOWLES STEVEN A. ANDERSON O. HARRY ANDERSON STEVEN S. ROOF CRARLES L.NAIL.JR. DANIEL J. BERENS LAURA E. PRETLAND DAVID A. HRUEOOEMANN JOSEPH M. PAIENENT September 8, 1987 ARNOLD & McDowELL ATTORNEYS AT LAW 101 PARK PLACE !/�� HUTcH1NSON, MINNESOTA 55330; (612) 587 -7575 \l Mr. Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350. FOR YOUR INFORMATION 6851 CEDAR LEE ROAD MINNEAPOLIS. KINNESOTA 6648 16141 646.0000 MN TOLL razz 800.640•4646 TELECOPIER MW) 646.1706 RESIDENT ATTORNEY 501$OUTH FOURTH STREET O. HARRY ANDERSON HINT CETON, MINNESOTA 86071 Re: Hutchinson Municipal Airport Our File No. 3188 -87 -0003 Dear Mr. Plotz: JJ owl 389-2214 714 TENTH STREET EAST ti \, OLENCOE. MINNESOTA 68068 18121 664•6IR 3456789 o 1D 0 p 1 N e- y ZZ Enclosed please find a copy of correspondence from James D. Groehler which represents a reply to my letter of August 10, 1987 seeking information regar ing the State-Is position regarding funding an policy on municipal airport matters. I believe Mr. roe errs letter Ts- selexpl natory ands er comment is not required. I suggest the most appropriate procedure at this point is for this office to give Mr. Groehler notice that we do not necessarily a wit the pust purchase raisa figure arr3.ve a y the Department of Trans- portation appraiser, but that we take no action pending results of negotiations with the various property owners. If you have any questions or problems with the proposed procedure, you should contact me. Thank you. Very truly yours, GBA:lm Enclosure u 0 =014 2 OF Tai' August 21, 1987 G. Barry Anderson Arnold and McDowell Attorneys at Law 101 Park Place Hutchinson, MN 55350 Dear Mr. Anderson: Minnesota Department of Transportation Transportation Building, St. Paul, MN 55155 Subject: Hutchinson Municipal Airport Land • In response to your letter of August 10, 1987, you have asked several questions pertaining to the state's position regarding funding and policy. Regarding your questions of state reimbursement on the eighty acres of city owned property, according to our records, this property was purchased in 1974. under a contract for deed. We had indicated our commitment to participate in this parcel, however, we required a deed showing fee simple title to the city of Hutchinson prior to our participation. We then indicated our willingness to reimburse the city for the acquisition cost after the conditions of the contract for deed had been fulfilled. As in all of our land reimbursement projects, we required an appraisal to establish the value of this parcel. Since an appraisal was not performed prior to the purchase, a post appraisal was required establishing the value at the time of purchase (1974). The state's participation, in the case of a negotiated purchase, is limited to the appraised value, or if sufficient justification can be shown, to • negotiated value. At this time, we have no justification to support • purchase price above the appraised value. In response to your questions regarding administration of the airport zoning ordinance, the enforcement of the airport zoning ordinance is a local matter and the costs involved in it's enforcement are not eligible for state funding. If eminent domain proceedings become necessary, the Attorney General's staff no longer provides their services due to current workload. It will be the responsibility of the city to provide their own counsel. If you have any additional questions, please feel free to contact me. Sincerely, James D. Groehler, P.E. Regional Airport Engineer Office of Aeronautics Room 417 An Equal Opportunity Employer FOR YOUR INFORMATION • � SEP 1987 p RECEIVED 'o- BY_ ---- -- i At-\ WFt \�C`T��CT TD KoJ CC7�- �C+E�2.AS VpSC7 "'�' ►'�� Ae-'K�..�e -�T GaP Cl.3e- �t'12R- C.�h�.. Av0 CrJ!-'1!-'1����- G TR.O.'���G C�� ZOO ASE S.�I• s+....�0 l'JA��E Ste'. Np.\/�w)Cz HE w�TAQ.Y • ^'C r'• GZ �jvT aw.�c U�1T of 'T'HP�E CARS P��Jt� T'R�.�C.+G -S • po\� \ �� ? �'.+E P� c���c cam\ .o.� ccics� w.4.�...� .�E �CvdG s.)r�Q�'e -Te) AiLE \til Q,8 S\C.7'E��\At_ N8 \C3H Vve cF G oe-+e- tomR- O\s+.t_ .�hfc �rErcM'� vim/P.�t ov-C cyF c2F7EV-. l-�a -<6rc `��u-cc�.�5��- v� Pus•�•a.�GT co�oe -.� ��ov�/-C't-t / C3.�"r AT --c"wH gAHS T\r'1rd �cSC _ �\cnP � S \-iA�/ C �/+.oE �(ov arc Aw/'•f' -t VE m A Gs+►�C`. mQ �, El • CITY OF HUTCHINSON IM-I I:1 . EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL FOR YOUR INFORMATION DATE September 10, 1987 ADDRESS Vernon Hartfield JOB TITLE Part Time Liquor Stare Clerk 575 Linden Ave, Hutchinson SUPERVISED BY Chunk Nelson EMPLOYMENT STATUS X NEW EMPLOYEE OTHER; FULL TIME % PART TIME OR SEASONAL PAY RATE I COMMENTS -. . a part tixm n u qlz' .•R• bas left THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL POLICY AND TO THE COUNCIL APPROVED SELECTION PROCESS. DEPARTMENT HEAD PERSONNEL COORDINATOR CITY ADMINISTRATOR 0 :4INUTES HUTCHINSON FIRE DEPARTMENT REGULAR MEETING Monday, August 3, 1987 FOR YOUR INFORMATION The meeting was called to order at 8:03 p.m. The minutes of the previous meeting were read and approved. The investigating committee has no one to investigate. There is one opening on the Fire Department. George Field reported that the town boards are considering changing the rural numbering system from the present system to one which the fire number's first digits would be the section number followed by letters for the township followed by the building site number, with this system, a grid would be layed out so each township would read the same. A motion was made and seconded to accept the rural numbering committees proposal on rural numbering. Motion passed. George presented a handout which outlined the September 26, Open House. It was read through and discussed. It was noted that we currently have $440.00 in the budget. The approximate cost according to the handout is $1200.00. A motion was made and seconded to go ahead with the Open House on September 26, 1987 and to allow no more than $2,000.00 for costs. This will be a big event and we will need 100% participation. Bruce Precht reported on the patches that were donated. The uniform committee will take uniform orders after tonights meeting. Eight people need portraits taken. Butch will set up a time. Jim Popp reported that the 2.2 SCBA's are being worked on. Also, please loosen the straps when done using them. Dave Franzen reported that Brad Fossom is no longer teaching diving classes. Dave will try and line up a class thru West Central Divers. The following bills and runs were allowed paid from their proper accounts. Citv Account Hutch Wholesale 2.44 Crow River Glass 245.00 Forbes Auto 5.00 Coast to Coast 3.94 Clarey's 195.75 L &P Supply 15.50 L &P Supply 7.45 Hutch Fire & Safety 94.25 Hutch Fire & Safety 15.00 Red Owl 9.28 Hagar Jewelry 5.48 Coast to Coast .80 Kenneth Peterson MD 95.00 HFD Relief Assn. 7,500.00 Hutch Comm. Hosp. 43.00 Wigen Chev. 100.00 Hager Jewelry 5.87 Hutch Fire & Safety 36.80 1 Hutch Wholesale 23.48 Hutch Wholesale 17.52 Mid Central Inc. 390.00 Mid Central Inc. 195.00 Total 9, 0� 6;56 MINUTES - HUTCHINSON FIRE DEPARTMENT 8/3/87 General Account Rural Account Northland Beverages 10.00 i yt �' Hutchinson 4,020.00 1987 State Fire HFD Rel 'ief Assn. 1,820.00 Chief's .Convention 380:00 Erick`son's, 28.19 • Gaylord FO I8.00 Mid- West -Fire Pump 197.63 Coca -Cola - 30.50 Total 6,065.82 RAMCO 5.00 Mike Schmidt 3.18 Hager Jewelry 157.92 Total _ '604.60 Fire Runs 7/1 Heldt 7112' Baumetz 7/3 HTI 7/13 Drill 7/3 Wendorff 7/14 Scheele 7/3 Volz 7/17 Burns Manor 7/5 Mutual Aid /Glencoe 7/20 Drill 7/6 Drill /Meeting 7/24 Victorian Inn 7/8 Elementary School 7/27 Food -N -Fuel 7/9 Citizens Bank 7/28 Hurst Tool /Mutual Aid 7/11 Friauf 7/30 Jensen 7/11 Reinert 7/30 Evergreen' 7/11 Victorian Inn 7/31 Rescue (Belle Lake) 7/11 Hutch Utilities Letters were read from Dassel and Grove City Fire Departments regarding water ball fights. There will be a Poison Control Seminar. The letter will be posted. A motion was made and seconded to purchase 3 portable antennas for $67.50 out of the city budget. Motion passed. There was a lengthy discussion on the problems we had with the portable radios at Piepenburg Park. Butch stated that everybody did a good job at the Belle Lake incident. John Reynolds also thanked everybody for a job well done. He also noted that a letter will be in the paper and read on the radio. Tim Schloeder noted that he will try and look into a support group type thing for us to have. He will keep checking. The September meeting will be held on the 14th instead of the 7th. A motion was made and seconded to accept the change. Motion passed. Pastor Lauer will resign as Chaplain. He has taken a caoo to Chicago. He has been our Chaplain for 7 or 8 years. He will be given a plaque. Butch will talk to the Ministerial Association for a replacement. There will be a Town Board meeting sometime in November, possibly the 5th. Jim • Brodd, Mike Schmidt, and Harvey Kemper are assigned to a committee to work on the #233 Pumper presentation. 2 MINUTES - HUTCHINSON FIRE DEPARTMENT 8/3/87 Howard Riggle noted that he will reimburse the department for.cigarettes bought for the Belle Lake - incident,. Brad assigned the Lieutenants .l to check all fuelevels. We ar�e,,a�lto missing a typewriter. The County. Chiefs will meet here next Wednesday. All Captains should sit in as the Chiefs have prior commitments. Randy needs ideas for the training budget. CPR does work as a girl was brought back to life at Collinwood Lake. The meeting was adjourned at 9:45 p.m. Respectfully, a Jeff Dobratz Secretary 3 FOR YOUR INFORMATION * Excused absence Chairman Boehlke called the meeting to order at 7:40 p.m. Buchanan/Conradi moved to approve the minutes of July 13. Carried. Johnson/Buhr moved approval of the treasurer's report for July. Carried. rector's report: The statistics for July showed circulation figures for children's materials exceeded those for adults. 2. The Public Library Newsletter and clippings were passed around. 3. The Minnesota Library Association is meeting at Madden'a October 7 -9. PIONEIRLA D LIBRARY SYSTEM BOARD MEETING or August lo, 1987 Present: James Phalan, Graceville Representing: Big Stone County Steve Boehlks, Montevideo ' Chippewa County Paula Gilsrud, Montevideo " Chippewa County Stan Jacobson, Granite Falls " Chippewa County Rebecca Huseby, Pennock " Kandiyohi County Peg Moasberg, Spicer " Kandiyohi County Richard Post, Prinaburg " Kandiyohi County Lilah Buhr, Stewart " McLeod County Kathleen Kubasch, Winsted " McLeod County Marian Miller, Grove City ° Meeker County Howard Turck, Litchfield " Meeker County Jerome Waters, Litchfield • Meeker County John Langan, Danvers • Swift County Curtis Johnson, Appleton • Appleton Jeff France, Benson " Boman John Nevins, Dawson • Dawson Lionel Barker, Glencoe a Glencoe Robert Puran, Graceville • Graceville Albert Linde, Hutchinson " Hutchinson Linda Willman, Hutchinson " Hutchinson Shirley Schutt, Kerkhoven " Kerkhoven Delores Condon, Litchfield " Litchfield ` Judy Oestreich, Litchfield " Litchfield Gladys Nelson, Ortomrille " Ortonville Linda Ulrich, Renville a Renville Jeanette Buchanan, Willmar " Willmar Carol Conradi, Willmar a Willmar Richard Emery, Willmar ' Willmar Burton Sandberg, Director Katherine Matson, Associate Director David Lauritsen, Chippewa County Librarian Milo Kubasch Absent: Orlynn Mankell, New London* Representing: Kandiyohi County Shirley Nowak, Silver Lake ' McLeod County Kay Frederickson, Murdock* " Swift County Rose Engebretson, Bird Island+ • Bird Island Adele Jacoby, Hecotr* " Hector Anne Maguire, Madison* " Madison * Excused absence Chairman Boehlke called the meeting to order at 7:40 p.m. Buchanan/Conradi moved to approve the minutes of July 13. Carried. Johnson/Buhr moved approval of the treasurer's report for July. Carried. rector's report: The statistics for July showed circulation figures for children's materials exceeded those for adults. 2. The Public Library Newsletter and clippings were passed around. 3. The Minnesota Library Association is meeting at Madden'a October 7 -9. ll. The PLS staff retreat is scheduled for October 22-23 at arson Lake Bible Camp war Spicer. ✓, 5, . PLS ':0 Aanning workshops -this fall for licensed. family day care providers and nursery school staff members in the PLS area. Committee and project reports: 1. The Personnel Committee will advertise again. for Technical Services Coordinator. The salary range will be 519,800 to $22,300. 2. Building plena: a. dlanbce = Plans will be submitted to the city council August 17 for remodeling the fcrm6r-'`TGA store. The building committee favors one plan; the mayor has a revised one* b. Litchfield • Plans for possible expansion are in the discussion stage. c. Bcn t The library board is meeting next week to discuss its needs. d. Cosmos- The library, Is. faced with the possibility of losing half its space to the aity.'cli�k." ` s. araceriile is applying Yor'a building grant. The cost of remodeling is estimated to be,'a$oyt.$50,000. 3. 1" bepalrtmant of Education is planning to ask the 1988 Legislature for automation grante:o ;,approximately. $0,000,000 over the next three bienniums. PLS has $34,000 in its ento:nation fund. The estimated coat is $250,000. Caeatnnicatione: 1. J copy of the revised agreement for PLS was sent to the LDS office, 2. A, r"rised handbook for ,trustees will be presented at the MA meeting in October. Old business.: f 1. The �Fsk,draft of the 198$ Operational Budget as proposed by the Finance Committee at t)W'Jgly :meting would need.pn increase of about 3$ in local taxes in addition to a projected increase in State/Faderal aid. France/Ulrich moved to accept the proposed budgets with the provision that the director send the chart showing each governing unit'a share to, the governing units when the 1986 WIC; figures are available. Carried (24 -a). 2. The SeXtonsion of aecasa"L law requires Lac'Qui Parle, Renville and Yellow Medicine counties to loin the Pioneerland Library System by 1990. Ulrich, Nevins, Jacobson and Sundberg'will represent PIS on a committee to plan the implementation of this law. Turckl$arker. moved to ask each of the three counties to appoint a county commissioner to this committee and to invite a library user to be on the committee also. Carried. A CD with a redemption val'ne 'of $2,764.09 at Citisens Balk, Hutchinson, is up for renewal August 15, 1987. Post/Linde moved to renew the CD at the same bank. Carried. The Executive Committee will - -meet September 144 The meeting was adjourned at 8:53 p.m. Lilah BtMir Secretary V August 1987 PIONEERLAND LIBRARY SYSTEM Treasurer's Report Curtis Johnson, Treasurer ' fance BUDGET'INCbMt MTD BUDGET INCOME ' - SET��_., t ' "7 ipG T '3 ". 158, 033.67 $" 70,.282.,,39 -. Receipts c Basic State /Federal Aid ' "` •44',880.00 145, 417.00,. ,« 205; 000,.f10 Big Stone County 16,452.75 21,937L00 *Chippewa County 5.5.,3,63.75 ,. *73,845,00 Kandiyohi County` ` " ", . 73, 6.2-6._00- 98., 168.00 -,. -'•, McLeod County v 47,245.50 62,995.00..- Meeker County .46,b70..25• _ ..,62x227,00 Swift Count y ., � � ��?5,920.90. ..- .._. 'r 39.560.40 .. ,,. Appleton °' .�. ,._.;.. 078.75" ._ .-. .. ". 9,305.00,,_ Henson 13,95¢.75, - „18,499.00, Glencoe , 17,203.00 Graceville 2,676.00 '" ,23,044.00;, 3,568.0,0 Hutchinson o >.' -� N = 37,7350 56,314.00' Kerkhoven _ - ,r ` 2;991:00 39E8.00 Litchfield 6,'604:25'`- Ortonville 8,829.75 11,773.00 Willmar 60,240.00 Bird Island j = 4;914.75 " b,6�S4 fl0 *Dawson 6,920.25 * 9,227.00 Wctor 4,557.75 G,437$,40-' dison 8,012- (W ; x., _a !.' *1�,'7L336 :'QD` Renville 5-,43}1:50. ` "7,'k6 ":ODr! 'L Cash Receipts 2,550.47 - 26,,7:94`.E5 . __ °"4'8;0001010' -• Gifts (Intl. Benson) 25 %QO 3,332.1 - -- Interest 1,:088.06 y• •.4,151, %11 °` 8:;000.00'. Reimbursements (local gov't,) *Chippewa County, .r.:., 24, 023.{),0' - •- *32 $28;00 . *Dawson 4,104,90 *x.5,472400_: .::. *Madison _ _ _ 2,625.09 -,- •, - *.° }.500.00:`,. ` Benson (materials only:)'• 1,500.00 1,500.00 Chippewa Co. (materials. only) _,. - :, -.F x3,900,00 r.-. ,:3,000,:00 r J, Other Reimbursements 1`,145.13 _ 3,614.82 5,401.00 Other Total Receipts 49,688.66 693,111.95 946,809.37 Other funds Glencoe Fund 3,742.00 KCWL 1,786.00 TOTAL RECEIPTS & BALANCE: $207,722.33 $763,394.34 $952,337 „37. -. Page 1 (OVER) August 1987 EXPENDITURES: . PIONEERLAND LIBRARY SYSTEM TREASURER'S REPORT (Continued) --- ,..... ____ - -- -- _ MTO YTD - % OFExP ACCT GROUP... .00 .00 .00% .00 PERSONAL SERVICES - 974 5 - -15. 05 - SALARIES AN,) WAGES' "" 52,539.99 '- 405,140.25 64.69% 626,294.00 ��E:ACTHZA7SURA` , 9.9-.74 3- ZI:590:Ti7�4Ti2�ZTiT00'�"0 - HEALTH. INSURANCE - DEOUCTIBLE - 42.30 19328.22 41.51% 3,200.00 RETIREMENT INSURANCE - 4,708.27 - 39,500.49 '70.54% 56,000.00 _ - 7L {CTT,ROUP;;-- ;- �789:�9 - " -- x57359.03-- 64- :14%- �70�V4:00 MATERIALS - - BOOKS - ADULT 2,821.08 45.9436.03 79.25% 57,333.00 a, +a a...,c acrevc•o'a ou.u14 ao ww w u GENERAL: REFERENCE .00 7.217;85 - 120.30% 69000.00 PERIODICALS. - 8,596.30 19,330.27 92.051 2L9000.00 �'PA4PF'LfT - - - - -3 8 �30D UD SHIFT COUNTY MATERIALS, OQ 387.26 .004 .00 5ENSON LIBRARY: MATERIALS. 152.45 '766.04 47.03% 1,671.37 {- CHIPPEKAYOONTY -tnR- RY'YATciCCA T3T . r r 8MM L 16NM FILMS. .00- 2.,600.00 66.47% - 3,900.00 VIDEO OISCS.L TAPES .00.. 3,230.13 67.29% 4,800.00 r AUOI"ISCS -ANOJT APES -- - --ITD�89-- �20�5�20BS�Z00�0- -. SLIOFS AND FIL4 STRIPS 284.15 - 576.70 230.684 250.00 MICROFDRMS .00 - .142.50 142.50% 100.00 '- BINDING- -' -�0 o.EOZ2--71:6Di95D T00- ACCT GROUP:... 14,94L.06 95,140.80 82.44% 1L5,404.37 CATALOGING- - --- OCLC -'AV O- 'IITHER- CHARGES - -- -------- -- 84�I9'- -87,47 D:Z9- �+4.�3X�8i- OD0:00 COM VENLOR CHARGES 942..67. 10,013.80 93.86% 10,671.00 -VEHICLES-- -- ACCT GR9UP... 11026.86 184985.99 66.22% 289671.00 OPERATION AND MAINTENANCE 957.15' - 9,144.13 60.96% 15. 0 INSURANCE .00 535.44 35.704 1, 0 "- -AN'3aTIZXTToM -- -- - - u uO Z T.�OII:7S0- COMMUNICATION ACCT GROUP... 957.15 9,680.17 47.22% 209500.00 '-TEL EP H7 NE- AND_ Cl4 =- CH Act GES - 67.96% t75,60.00 TcRMINAL MAINTENS:rCE .00 272.50 19.46% 1.400.00 A140 SHIPPING 790.81 5.490.43 68.634 6,000.00_ --POSTAGE - ----------- -_ - - -- ACCT - GROUP... -.Tr i2�7- - LT53�Z9 64. r9 0.60 EQUIPMENT NEW EQUIPMENT Ei;UIPHEIvT -� -- MAINTENERCE AND CONTRACTS _OTHjR - ACCT GROUP._ CUSTOUTAL SUPPLIES ANu EQUIPMENT SUPPLIES A >IU PRINTING 0 ?3r07[CIAL47:0PR0t v,A M,y IrIG - -- - "_ MILEAG_ AND YEETli4GS.- STAFF °ILEAGE ANO McETIAGS. TRUSTEES _ PROF. MEMBERSHIPS ITRUSTEES) - 1NSORANC ADS AND LEGAL NOTICES AUDITING - SCOKKEEPING CJNTINUING- EDUCATION SPECIAL ------ . GLENCOE FRIENDS, 1983 KCWL "-AU TOMAT I O',9-FVND -rLTJ C-A L-) ENDING CASH BALANCE ACCT GROUP... .00 1.0.96.70 54.34% -. 29000.00 --- .00 - -- X19.85 -10 .842 700.00 1,964.54 11,985.33 9'4..88% 1[,000.00 1.964.54 13,791.93 93.82% 14.700.00 201.43 - 70J.22 70.02% 1,000.00 1.392.29 11,933.85 59.67% ZUrOOO.GO _-- -� -.00 _ - - -- 431.73 - 80.352 50u.Z�q -- - 473.80 2,362.36 .42.96% 5,500.00 -- 302.17 1,614.59 5o.71% 3,200.00 -- -.00 -- 378.00 151.20% _. - 250.00 - - '- :OOT9sTrOS.TO -I -I9 :7153-- 7i9L'0�0- 26.00 400.61'. -: 445.129 90.00 .00 1,400.00'- 116.67%- .1,200.00 - -Z25: 00 -C� 80 0:00 O:OOX- 3,�00� 0- 25.14 75.14 - 37.57% 200.00 29635.83 30,701.80 .71.67% 429840.00 .00 .00 .004 3,742.00 ' .00 .00. - .00%. 1,786.00 ORG. TOTAL... 81,727.50.- 637,399.51 66.93% 952,31 $125,994.83 $125,994.83 Page 2 974 5 - -15. 05 - EQUIPMENT NEW EQUIPMENT Ei;UIPHEIvT -� -- MAINTENERCE AND CONTRACTS _OTHjR - ACCT GROUP._ CUSTOUTAL SUPPLIES ANu EQUIPMENT SUPPLIES A >IU PRINTING 0 ?3r07[CIAL47:0PR0t v,A M,y IrIG - -- - "_ MILEAG_ AND YEETli4GS.- STAFF °ILEAGE ANO McETIAGS. TRUSTEES _ PROF. MEMBERSHIPS ITRUSTEES) - 1NSORANC ADS AND LEGAL NOTICES AUDITING - SCOKKEEPING CJNTINUING- EDUCATION SPECIAL ------ . GLENCOE FRIENDS, 1983 KCWL "-AU TOMAT I O',9-FVND -rLTJ C-A L-) ENDING CASH BALANCE ACCT GROUP... .00 1.0.96.70 54.34% -. 29000.00 --- .00 - -- X19.85 -10 .842 700.00 1,964.54 11,985.33 9'4..88% 1[,000.00 1.964.54 13,791.93 93.82% 14.700.00 201.43 - 70J.22 70.02% 1,000.00 1.392.29 11,933.85 59.67% ZUrOOO.GO _-- -� -.00 _ - - -- 431.73 - 80.352 50u.Z�q -- - 473.80 2,362.36 .42.96% 5,500.00 -- 302.17 1,614.59 5o.71% 3,200.00 -- -.00 -- 378.00 151.20% _. - 250.00 - - '- :OOT9sTrOS.TO -I -I9 :7153-- 7i9L'0�0- 26.00 400.61'. -: 445.129 90.00 .00 1,400.00'- 116.67%- .1,200.00 - -Z25: 00 -C� 80 0:00 O:OOX- 3,�00� 0- 25.14 75.14 - 37.57% 200.00 29635.83 30,701.80 .71.67% 429840.00 .00 .00 .004 3,742.00 ' .00 .00. - .00%. 1,786.00 ORG. TOTAL... 81,727.50.- 637,399.51 66.93% 952,31 $125,994.83 $125,994.83 Page 2 201.43 - 70J.22 70.02% 1,000.00 1.392.29 11,933.85 59.67% ZUrOOO.GO _-- -� -.00 _ - - -- 431.73 - 80.352 50u.Z�q -- - 473.80 2,362.36 .42.96% 5,500.00 -- 302.17 1,614.59 5o.71% 3,200.00 -- -.00 -- 378.00 151.20% _. - 250.00 - - '- :OOT9sTrOS.TO -I -I9 :7153-- 7i9L'0�0- 26.00 400.61'. -: 445.129 90.00 .00 1,400.00'- 116.67%- .1,200.00 - -Z25: 00 -C� 80 0:00 O:OOX- 3,�00� 0- 25.14 75.14 - 37.57% 200.00 29635.83 30,701.80 .71.67% 429840.00 .00 .00 .004 3,742.00 ' .00 .00. - .00%. 1,786.00 ORG. TOTAL... 81,727.50.- 637,399.51 66.93% 952,31 $125,994.83 $125,994.83 Page 2 .00 .00 .004 3,742.00 ' .00 .00. - .00%. 1,786.00 ORG. TOTAL... 81,727.50.- 637,399.51 66.93% 952,31 $125,994.83 $125,994.83 Page 2 $125,994.83 $125,994.83 Page 2