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cp10-13-1987 cHUTCHINSON CITY CALENDAR WEEK OF 0 11 TO 19Y7 WEDNESDAY -14- 10:00 A.M. - Diirct,n s Meeting at ( '.it%• Hall SUNDAY -11- THURSDAY -15- MONDAY -1L- 2:00 P.M. - Open Rids at City Hall for Adams Street Property >r FRIDAY -16- "Have you Seen Any Duck Boats ?" ,,Nope, nu#* p here" TUESW -13- 10:00 A.M. - WWTP Meeting at Office Site 7:30 P.M. - City Council Meeting at City Hall SATURDAY -17- VACATION h CONFERENCES: F.EORCF FIELD - Oct. 1.4 -18 Fire Chiefs Coot KEN MHZIR11,1:. - Oct. 14 -16 Conference RANDY 1)17VRTES- Oct. 15 -23 Vacation AGENDA • REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, OCTOBER 13, 1987 1. Call to Order - 7:30 P.H. 2 -. Invocation - Rev. John Longley, First Congregational UCC 3. Consideration of Minutes - Regular Meeting of September 22, 1987; Bid Openings of September 21, 1987 and September 25, 1987 Action - Approve as distributed - Approve as amended 4. Routine Items (a) Reports of Officers, Boards and Commissions 1. Building Official's Report - September 1987 2. Airport Commission Minutes of September 28, 1987 3. Tree Board Minutes of September 2, 1987 4. Parks & Recreation Board Minutes of September 2, 1987 and September 10, 1987 (b) Appointments: • 1. Parks & Recreation Board - Linda Martin 2. Housing & Redevelopment Authority Action - Motion to order report and minutes filed and ratify appointments 5. Public Hearin - 8_00 P.M. None 6. Communications, Requests and Petitions (a) Consideration of Request for National Guard Armory to Use City Property for Training Purposes Action - Motion to reject - Motion to approve use and waive reading and adopt Resolution No. 8631 (b) Police Station Status Report By Vergil Florhaug of CAN Action - 7. Resolutions and Ordinances (a) Resolution No. 8630 - Resolution Accepting 575,000 from Hutchinson Utilities Commission Action - Motion to reject - Motion to waive reading and adopt 1 CITY COUNCIL AGENDA - OCTOBER 13, 1987 (b) Ordinance No. 9/87 - An Ordinance Extending The Corporate Limits Of The City Of Hutchinson To Include Certain Unincorporated Territory Bordered By Land Within The City Limits And Abutting Thereon (Annexation for Hutchinson Technology) Action - Motion to reject - Notion to waive second reading and adopt (c) Resolution No. 8632 - Transferring $66,884 From The 1980 Tax Increment Debt Service Fund To 1980 Tax Increment Construction Fund Action - Motion to reject - Notion to waive reading and adopt- (d) Resolution No. 8633 - Transferring $23,718 From The 1980 Tax Increment Debt Service Fund To 1982 Tax Increment Debt Service Fund Action - Notion to reject - Notion to waive reading and adopt (e) Resolution No. 8634 - Resolution For Purchase Action - Motion to reject - Notion to waive reading and adopt (f) Resolution No. 8635 - Resolution In Objection To Proposed Regulation(s) Docket x`86 -038P And N86 -037P • Action - Motion to reject - Motion to waive reading and adopt 8. Unfinished Business None 9. NEW BUSINESS (a) Consideration of 1988 Assessing Service Agreement with County Action - Notion to reject - Motion to approve and enter into agreement (b) Consideration of Change Order No. 2 for Sanitary Sewer Improvement Project Action - ]lotion to reject - Motion to approve (c) Consideration of Airport Commission Recommendation for Construction of Hangar Building, Floor And Taxi Way At Airport Action - (d) Consideration of Change Orders No. 2 And No. 3 for Wastewater Treatment Plant • Action - ]lotion to reject - ]lotion to approve 2 • CITY COUNCIL AGENDA - OCTOBER 13, 1987 (e) Consideration of Hutchinson Community Hospital Purchasing Urology Instruments Action - Notion to reject - Notion to approve (f) Consideration of Establishing Date of October 28, 1987 for Joint Meeting of All City Councils Regarding SARA Title III Act, Hazardous Materials Action - Notion to reject - Notion to approve (g) Consideration of Awarding Bid for Sale of Adams Street Property Action - Notion to reject - Notion to approve sale and award bid (h) Consideration of Policy Change for Airport Gas Rey Deposit Action - Notion to reject - Notion to approve (i) Consideration of Parking Restrictions In Area of Junior /Senior High School • Action - Notion to reject - Notion to approve - Notion to waive first reading of Ordinance No. 10/87 and set second reading October 27, 1987 (j) Consideration of Using 1987 Improvement Bond Funds for Stockpiling Gravel Action - Notion to reject - Notion to approve (k) Consideration of Supplemental Agreement No. 2 for Letting No. 14, Projects 87 -10, 87 -11 and 87 -21 Action - Notion to reject - Notion to approve and authorize signing supplemental agreement (1) Consideration of Supplemental Agreement No. 3 for Letting No. 5, Project 87 -17 Action - Notion to reject - Notion to approve and authorize signing supplemental agreement (m) Consideration of Defeasance of 1984 Parking Bonds Action - • 10. Niscellaneous (a) Communications from City Administrator 3 CITY CODICIL AGENDA - OCTOBER 13, 1987 11. Claims, Appropriations and Contract Payments (a) Verified Claims Action - Notion to approve and authorize payment from appropriate funds 12. Adiournment .4 Ll 0 18 MINUTES • REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, SEPTEMBER 22, 1987 I. The meeting was called to order by Mayor Ackland at 7:30 P.M. The follow- ing were present: Mayor Paul L. Ackland, Aldermen Mike Carla, John Mlinar, Marlin Torgerson and Pat Mikulecky. Also present: City Administrator Gary D. Plot2, Director of Engineering Eugene Anderson and City Attorney G. Barry Anderson. 2. INVOCATION The invocation was given by the Reverend Harold Kelm. 3. MINUTES The minutes of the regular meeting of September 8, 1987 were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FINANCIAL REPORT - AUGUST 1987 • 2. PLANNING COMMISSION MINUTES OF AUGUST 18, 1987 3. AIRPORT COMMISSION MINUTES OF AUGUST 31, 1987 4. NURSING HOME BOARD MINUTES OF AUGUST 20, 1987 (b) LICENSE APPLICATIONS BY PETER ADAMS, DBA SODBUSTER SALOON 1. CIGARETTE LICENSE 2. ON -SALE NON - INTOXICATING MALT LIQUOR LICENSE 3. OFF -SALE NON - INTOXICATING MALT LIQUOR LICENSE (c) APPOINTMENT TO HOUSING & REDEVELOPMENT AUTHORITY Mayor Ackland reported he did not have a recommendation for appointment to the Housing & Redevelopment Authority at this time. The motion was made by Alderman Torgerson, seconded by Alderman Carla, to approve the reports and minutes and issue the licenses. Notion unanimously carried. 5. PUBLIC HEARING - 8_00 P.M. (a) IMPROVEMENT PROJECT NO. 87 -36, LETTING NO. 16 Mayor Ackland called the hearing to order at 8:00 P.M. and read Publi- cation No. 3734. • Scott Plowman, 1204 Oakwood Lane, stated that six out of 10 property owners signed the second petition and that John Bergerson of 1203 Oakwood Lane had written a letter in favor of the project. Also, Dr. 1 0' � CITY CODIiCIL NINTHS - SEPTMER 22, 1987 • Robert Beeler of 1205 Oakwood Lane was for the sewer project. There was one vacant lot, and Jim Swanke did not sign the petition. Warren Dunlap of Farm Credit Services remarked he was not aware of the sanitary sewer line and requested additional information on the project. The City Engineer then presented an overhead map of the area affected. Lyndon Gernand, 1292 Rolling Oaks Lane, stated he was led to believe the project was going through and had been awarded out on bids. He lives in the City limits and pays high real estate taxes; therefore, be felt the residents deserved the services from the City. Hrs. Frank Johnson, Route 3, dented she was not acquainted with the project, but the sewer line would go through her farm property. She wanted to know how it would affect her farm and if the line would interfere with the tiling system. City Engineer Anderson responded the Johnson farm would not be affected. The line would run on the east side of the County right -of -way to connect with tbe,existing sewer under the County road. At the present time 10 homes would be hooked up to the service, with a potential of 74 homes in the future. Anyone living outside the city limits would have a deferred assessment and interest would accrue on it. However, a property owner could not pay more than the cost of the project when it was installed. • Ron Horswell, Route 3, stated he bad received notice of the deferred assessment. He inquired how the assessments were computed for the various lots since he would be charged five percent of the total cost of the project. Anna Krsiean, Krsiean Acres, objected to the assessment on her property located outside City limits. Tim Krasen, 1200 Oakwood Lane, stated he owned the empty lot in Oakwood Addition, and it was his intent to build on it. IIr. Krasen was in favor of the project and felt the property owners deserved the service. Sharon Daniels, Route 3, stated it was not a question whether the prop- erty owners in Oakwood Addition should have the service or not, but rather, a concern about paying for the project when they are outside the City limits. She stated part of her property would be dug up for the line, and she questioned if it would be restored by the City. She felt it should not concern the residents outside City limits for a small area within City limits to be serviced and obligate them for a part of the project cost. Doris Horswell, Route 3, stated they were forced into annexation when they did not really want to be a part of the City. Bob Beeler, 1205 Oakwood Lane, asked if the project would be put out • for bids again and if the original bids were void. He inquired if this was the final hearing on the project. 2 Ll CITY COUNCIL MINUTES - SEPTEMBER 22, 1987 Realtor Janet Kilian stated there was a letter from John Bergerson, a property owner, to be read. Mayor Ackland then read John Bergerson's letter for the record. Alderman Torgerson moved to close the hearing at 8:45 P.X. Motion seconded by Alderman Mlinar and carried unanimously. The motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to order improvement project No. 87 -36, Letting No. 16, and to waive reading and adopt Resolution No. 8617. Motion unanimously carried. (b) 1988 CITY BUDGET Mayor Ackland called the hearing to order at 8:50 P.X. and read Pub- lication No. 3737. There was no one present to be heard on the proposed City budget. Ald- erman Mlinar moved to close the hearing at 8:52 P.M. Motion seconded by Alderman Torgerson and unanimously carried. During discussion, Finance Director Kenneth B. Merrill commented on the dollar amount of the proposed budget and the three corresponding Reso- lutions to be adopted. Alderman Torgerson moved to waive readings and adopt Resolutions No. 8623, No. 8624 and No. 8625. Motion seconded by Alderman Carls and carried unanimously. 6. COMMUNICATIONS. REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR STREET LIGHTS ON SHADY RIDGE ROAD Alderman Mlinar moved to approve and refer to the Utilities. Motion seconded by Alderman Nikulecky and unanimously carried. (b) DISCUSSION OF WATER METER UPDATE Director Randy DeVries and Water Plant Operator Dick Nagy of the Water Department presented an update on the survey completed for indoor and outdoor water meters. It was reported that a complete check of all meters would be completed within a three year period. Three recommen- dations were presented which should resolve any water meter problems. No action was taken. (c) CONSIDERATION OF REQUEST FOR STREET LIGHT ON EAST HIGHLAND PARK • The motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to approve and refer to the Utilities. Motion carried unanimously. 3 CITY COUNCIL MINUTES - SEPTEMBER 22, 1987 • (d) RECOMMENDATIONS FROM THE POLICE CIVIL SERVICE COMMISSION Acting Police Chief Ronald Kirchoff reported the Police Commission met on September 18, 1987, and it was their recommendation to enter into a contract with Professional Police Services for testing materials and assistance in correcting the tests taken by candidates for the position of police chief for a total fee of $1,500. Also, the Police Commission requested consideration of the incurring expenses for the remaining candidates to return for oral interviews and subsequent visits. Chief Kirchoff suggested that the testing and oral exam be the candidates expense; however, the City could perhaps reim- burse some of the expense for the finalists. Following discussion, Alderman Carls moved to approve expenditure of $1,500 for the purpose of testing candidates for the position of police chief and enter into contract with Professional Police Services. Mo- tion seconded by Alderman Mlinar and unanimously carried. After discussion, the motion was made by Alderman Carle, seconded by Alderman Mlinar, to establish a maximum of $200 for reimbursement ex- pense for each final candidate. Motion carried unanimously. (e) UPDATE ON CITY CHARTER AMENDMENT BY CHARTER COMMISSION • Chairman Charles Carlson stated the members of the Charter Commission had met earlier this evening to discuss the defeat of the City Charter amendment. The majority of the Commission members (8 to 2) felt the same Charter should be presented at the November 3 general election, with a stronger educational promotion to inform the public of the changes in the Charter. Following lengthy discussion, the motion was made by Alderman Torger- son, seconded by Alderman Mlinar, to put the question back on the bal- lot for the November 3, 1987 general election as presented by the Char- ter Commission. The motion carried four to one, with Aldermen Carls, Mlinar, Torgerson and Mayor Ackland voting aye and Alderman Mikulecky voting nay. The City Attorney stated he would contact Attorney Stan Peskar of the League of Minnesota Cities and discuss with him again the wording of the question on the ballot, specifically the form of government. RECESS: The City Council adjourned for a recess at 9:40 P.X. (f) COMPLAINT REGARDING JUNKER SANITATION SERVICE Ken Giles appeared before the Council and expressed dissatisfaction • with the service of Junker Sanitation. Mr. Giles stated he was haul- ing his own refuse but was still billed for the pickup service. He wondered what could be done about it and inquired when Junker's con- • CITY COUNCIL MINUTES - SEPT ENE ER 22, 1987 tract would expire. Administrator Plotz stated a base charge was included with the water bill irregardless of whether or not the service was used. The Junker contract would be up for renewal in 1988, with an option to renew for four years. 7. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 8/87 - AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING NAP Craig Reese appeared before the Council regarding the issues of re- questing the Burger King developer to: (1) install a 12 foot solid wooden fence on the south and west perimeter of property, rather than the six foot fence height stated in the City zoning ordinance; (2) plant 76 three -foot plantings along the property line; and (3) locate the fence so that the Reese driveway would remain as it now exists. Mr. Reese requested direction from the City Council. City Attorney Anderson stated the Council had not put restrictions on • the rezoning approved at the September 8, 1987 meeting. He felt the conditions presented by Mr. Reese could not be enforced by the Council, and the parties involved must work out an agreement between themselves. A 12 -foot fence would require Planning Commission action for a vari- ance, with a public hearing required, and be referred back to the City Council. The Council could not take any action to make the requests binding on the developer or Reeses. The motion was made by Alderman Torgerson, seconded by Alderman Niku- lecky, to waive second reading and adopt Ordinance No. 762. Notion unanimously carried. After discussion, Alderman Nlinar moved that the affected parties work together with the developer and follow the proper procedure to accom- plish a solution regarding the fence, plantings and property line. Mo- tion seconded by Alderman Nikulecky and carried unanimously. (b> RESOLUTION NO. 8615 - RESOLUTION FOR PURCHASE Alderman Mlinar moved to waive reading and adopt Resolution No. 8615. Notion seconded by Alderman Mikulecky and unanimously carried. (c) RESOLUTION NO. 8616 - RESOLUTION CANVASSING ELECTION RETURNS OF CITY SPECIAL ELECTION HELD SEPTEMBER 17, 1987 • Election Clerk Kenneth Merrill presented to the Council the sealed en- velopes containing the count of ballots by precinct. The Council mem- bers proceeded to canvass the election returns of September 17, 1987. CITY COUNCIL MINUTES - SEPTEMBER 22, 1987 i The motion was made by Alderman Carls to accept the election results as submitted and to waive reading and adopt Resolution No. 8816. Notion seconded by Alderman Mlinar and carried unanimously. (d) ORDINANCE NO. 9/87 - AN ORDINANCE EXTENDING THE CORPORATE LIMITS OF THE CITY OF HUTCHINSON TO INCLUDE CERTAIN UNINCORPORATED TERRITORY BORDERED BY LAID WITHIN THE CITY LIMITS AND ABUTTING THEREON (ANNEXATION FOR HUTCHINSON TECHNOLOGY) It was noted that the Hutchinson Township Board had no objection to the annexation and had signed a waiver for the 90 -day waiting period before a City ordinance can be adopted. The motion was made by Alderman Mlivar, seconded by Alderman Torgerson, to waive the first reading of Ordinance No. 9/87 and set the second reading for October 13, 1987. Motion unanimously carried. 8. UNFIIISHED BUSINESS (a) CONSIDERATION OF AWARDING BID FOR PROJECT 87 -37, LETTING NO. 17 (DEFERRED SEPTEMBER 21, 1987) After discussion, Alderman Torgerson moved to approve awarding the • contract to Juul Contracting Company in the amount of $9,774.10 and to waive reading and adopt Resolution No. 8626. ]lotion seconded-by Ald- erman Nikulecky. The motion was amended by Alderman Carls that the six parties notified of the public hearing and benefited by the project would be assessed. Amended motion seconded by Alderman Mlinar and car- ried unanimously. Main motion unanimously carried. 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEVER ACCOUNTS The motion was made by Alderman Carls, seconded by Alderman Mlinar, to discontinue water service at noon on September 28, 1987 unless other arrangements had been made. Motion carried unanimously. (b) CONSIDERATION OF 1988 BUDGET FOR PIONEERLAND LIBRARY SYSTEM Following discussion, Alderman Carls moved to honor the budget request made by Pioneeriand Library System for the 1988 budget. Motion sec- onded by Alderman Mlinar and unanimously carried. (c) CONSIDERATION OF INSPECTION OF NORTH WATER TOWER Alderman Carls moved to approve and enter into contract with AEC Engin- eers R Designers at a cost not to exceed 51,715 as recommended. Motion • seconded by Alderman Mikulecky and carried unanimously. CITY COUNCIL MINUTES - SEPTEMBER 22, 1987 • (d) CONSIDERATION OF AUTHORIZING CITY FINANCE DIRECTOR TO SET UP RESERVE FOR ALL RENTAL AND NET SALES INCOME AT HUTCHINSON AIRPORT FOR CAPITAL IMPROVEMENTS Following discussion, the motion was made by Alderman Carls, seconded by Alderman Ilinar, to authorize the City Finance Director to set up a special fund of all hangar and maintenance building rentals for capital improvements at the airport, beginning 1988. Motion unanimously car- ried. (e) CONSIDERATION OF VARIANCE REQUESTED BY MARK WBSTMILLER WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, Alderman Carls moved to approve the variance and waive reading and adopt Resolution No. 8619. Motion seconded by Alder- man Nlinar and carried unanimously. (f) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY NATIONAL GUARD ARMORY WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Alderman Mlinar, seconded by Alderman Carls, to approve the conditional use permit and waive • reading and adopt Resolution No. 8620. Motion unanimously carried. (g) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY TOM NEMITZ WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, Alderman Torgerson moved to approve the conditional use permit and waive reading and adopt Resolution No. 8621. Motion seconded by Alderman Mlinar and carried unanimously. (h) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY DAKOTA RAIL WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Alderman Carls to approve the conditional use permit and waive reading and adopt Resolution No. 8622. Motion seconded by Alderman Mlinar and unanimously carried. (i) CONSIDERATION OF LOT SPLIT IN WALLER'S SUBDIVISION REQUESTED BY PAUL BETKER WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, Alderman Mlinar moved to approve the lot split. Mo- tion seconded by Alderman Mikulecky and carried unanimously. (j) CONSIDERATION OF LOT SPLIT REQUESTED BY KEN SANTELIAN WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Alderman Ilinar, seconded • by Alderman Carls, to approve the lot split. Motion unanimously car - ried. 7 CITY COUNCIL MINUTES - SEPTEMBER 22, 1987 • (k) CONSIDERATION OF PRELIMINARY PLAT OF JONATHAN'S SUBDIVISION SUBMITTED BY PAUL BETKER (WITHIN TWO MILE RADIUS) After discussion, Alderman Torgerson moved to refer the preliminary plat to the County with no objection. Motion seconded by Alderman Carls and carried unanimously. (1) CONSIDERATION OF SENIOR CENTER PREAPPLICATION FOR FUNDING FOR PURCHASE OF VAN Following discussion, the notion was made by Alderman Carle, seconded by Alderman Torgerson, to approve the preapplication for funding. No- tion unanimously carried. (n) CONSIDERATION OF TRAFFIC CONTROL SIGNAL AT T.H. 7 BAST AND BLUFF STREET After discussion, Alderman Nlinar moved to approve the signal and waive reading and adopt Resolution No. 8618. Motion seconded by Alderman Carls and carried unanimously. (n) DISCUSSION OF ADMINISTERING MERIT INCREASES Personnel Coordinator Hazel Sitz stated it was the consensus of the • Council at a workshop meeting to authorize the City Administrator to administer the merit adjustments according to the guidelines already established. Following discussion, Alderman Carls moved to approve the City Adminis- trator to handle the merit adjustments. Notion seconded by Alderman Torgerson and carried four to one, with Alderman Mikulecky voting nay. (o) CONSIDERATION OF ORDINANCE CODIFICATION PROPOSALS City Attorney Anderson recommended the services of Municipal Ordinance Codifiers, Inc. at a cost of $11,700 which would be due on delivery of the Master Copy to the City. It was anticipated completion would take 10 to 14 months. Following discussion, Alderman Carls moved to designate $5,000 from the 1987 contingency fund toward codification of City ordinances and to authorize the City officials to enter into a contract with Municipal Ordinance Codifiers, Inc. Motion seconded by Alderman Nikulecky and carried unanimously. (p) CONSIDERATION OF CONTOUR MAPPING OF CITY Finance Director Kenneth B. Merrill recommended the $17,176 cost for the contour mapping project by NarkHurd be taken from the 1987 special • assessment bond issue. After discussion, the motion was made by Alderman Carls, seconded by 10 CITY COUNCIL MINUTES - SEPTEMBER 22, 1987 Alderman Torgerson, to approve the contour mapping from the 1987 bond sale. Motion unanimously carried. (q) CONSIDERATION OF WATER LINE REPLACEMENT AT GOLD COIN Following discussion, Alderman Mlinar moved to approve payment to Juul Contracting Co. in the amount of $2,498.32 from the City water and sewer fund for water line repair at Gold Coin. Motion seconded by Alderman Torgerson and carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz reported there was a request to hold Scouts Caber Days in Library Square on October 10. Alderman Carls moved to approve the request. Motion seconded by Alderman Mlinar and carried unanimously. Mr. Plotz commented that he attended an earlier meeting tonight with downtown merchants to discuss repairs to Main Street water service lines and basement sprinkling systems as well as an application by HCDC • for a small cities development grant. (b) COMMUNICATIONS FROM CITY ATTORNEY City Attorney Anderson reported the City had received the quit claim deed for the property located at 325 Adams Street South. It was his recommendation to advertise for bids to sell the property, and put it on the next City Council agenda. Following discussion, Alderman Carls moved to approve advertising for bids. Motion seconded by Alderman Mlinar and unanimously carried. Mention was made that the Klockmann case will be going to court in October. Also, the Lund easement dispute was resolved based upon the guidelines established by the City Council at the closed meeting of September 8, 1987. (c) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING Engineer Anderson commented on communications with MN/DOT regarding a visibility problem with the traffic control signal at the intersection of T.A. 7/22 and School Road and the reduced speed zone request in that area. Also, speed studies had been completed, and it was his opinion that 40 mph was a reasonable speed. • It was reported that a survey had been taken in the residential area north of the Junior /Senior High School to address the parking com- plaints on Boulder Circle. CITY COUICIL MIMES - SEPTEMBER 22, 1987 (d) COXXUNICATIONS FROM MAYOR PAUL L. ACKLAND Mayor Ackland inquired if the two inch lip on the Xadson Street project done two years ago would be completed this year. 11. CLAIMS, APPROPRIATIONS AID CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Alderman Mikulecky, seconded by Alderman Carls and unanimously carried, to approve and authorize payment from the appropriate funds. 12. There being no further business, the meeting adjourned at 11:33 P.X. 10 L] • • 0 MIMIITES BID OPENING MONDAY, SEPTEMBER 21, 1987 Finance Director Kenneth B. Merrill called the bid opening to order at 2:00 P.X. Also present was Administrative Secretary Marilyn Swanson. The reading of Publication Mo. 3733, Advertisement for Bids, Letting Ho, 17, Project Mo. 87 -37, was dispensed with. The following bid was opened and read: Juul Contracting Co. Hutchinson, Mb $9,774.10 The bid was referred to the City Engineer for review and a recommendation. The meeting adjourned at 2:01 P.M. • • C�I MINUTES BID OPENING FRIDAY, SEPT EKBER 25, 1987 Finance Director Kenneth B. Merrill called the bid opening to order at 2:00 P.N. Also present were Assistant Engineer Cal Rice and Administrative Secretary Nari- lyn Swanson. The reading of Publication No, 3736, Advertisement for Bids, Letting No. 16, Project No. 87 -36, was dispensed with. The following bid was opened and read: Juul Contracting Co. $48,179.50 Hutchinson, MN The bid was referred to the City Engineer for review and recommendation. The meeting adjourned at 2:01 P.N. 0 • • • J • w'N'mc c'K' c.,.0 -404 us. ateNlrM1NT0FCw IK1 Puled Nt NNOh parn4b laatra4 1 raw Ils.w sense any snrwe M name wr1 aaxaer ereenlW D►CMal REPORT OF BUILDING OR ZONING PERMITS ISNISD" AND LOCAL PUBLIC O&S CONSTRUCTION 103500 27 B 9999 02730 26 JAMES BARKA BLDG OFFICIAL CITY HALL 37 WASHINGTON AVE WEST H your building Permit system now d-v94 me* (XI opproprMte box below and eybb in corenes"a. HUTCHINSON ON 55350 ntinued lewNq Permlb ed with another system into two or more systems COMPLETE AND MAIL I xed IwW crew PLEASE LDn�� odes changes THIS FORM ON OR BEFORE wen isswddukg Braew NtllaCewatr 1201 ESN Tsa4N SWSN Irsuucliora are Included. For tttmlter rleelelonlaa. Wltx)Eect "wit IX1 M tin box El jaionamW IN 47112 1301)763 -72". and form PRIVATELY OWNED LYOWNED NEW RESIDENTIAL HOUSEKEEPING Number of Valuation of Number of 01 V&%JKIM of BUILDINGS No. BuIldYgs Housing eonnwtrctlorn Busd Ws Qelt Cents units Omit C" units W lo) let Idl NI Ifl lot Single - fondly houses, detached 101 6 511 B18 Exclude mobile home.. 'nglrWnfly haws. stashed - SSperatedbygrouW as roof WON, -No units abow or below, and - Separate twtkW systems and utilityr OWN. (Caum each unit w a eeperwe building) 102 1� EbOdings ly buildings FR�,-�ol 104 2 8 $247,000 family buildings 105 1 24 _$151j620 TOTAL — Sum, Of 101 -106 � 'Do- St. 310 438 NEW RESIDENTIAL PRIVATELY OWNED PUBLICLY OWNED Number of NONHOUSEKEEPING hers Valuation of Numberol Veluationof �� Roonme BUILDINGS construction constnnction Omit con" No. Buildings Roams 1.1 Ib) lei lot Id Ill 101 Hotels, motels. and tourist cabins Itrensient accommodations only) 213 Other nonhousekwping shelter 214 PUBLICLY OWNED NEW PRIVATELY OWNED NONRESIDENTIAL from Number Abhrstian of Number VsWsboo of BUILDINGS No. of construction of corrw1ion - buildings Omit cents buildings Onft cents bl Ibl let (d) bl Amusement, social, and recreational 316 Churches and other religious 318 Industrial 320 Perkin garages (buildings and o en decked) 321 Service stations end reveir garages - 322 $275,000 Hospitals and instituuanel 23 Oflices, banks, eel prolesaional 324 Public works a uts"""' 726 -_ Schools end other aducauoral 326 Stores and customer services 327 Other nonresidential Wildings 326 1 $960 Structures other than buildings 32B PRIVATELY OWNED PUBLICLY OWNED ADDITIONS, Number Vahation of Number Valuation of ALTERATIONS, AND Item CONVERSIONS No. of construction of cam iim building. Om cents buildings Omit cents WI lb) Ic) 101 Of R Classity aQQitions o/ 131 $108,77?al arports in item 436 24 end nonhousekesping 437 4 $156,046 residential garages and comports d detached) 138 5 31 n27 c....nwrraruE Dol REVERSE SIDE 'IR -R 5ZG11 -10 60 Permits - $1,883,110.00 Total Valuation • �I • DEMOl1TiONS AND RAZING 0► PRIVATELY OWNED ► UCLY OWNEO SaerNwr of whew Of WR:DINOS � 6uWYgs N IIOUN nq IH '- fwtWYhawslattAC110d OW dwaelWl u6 wo-fartAy hr10o- 31M tsar - fanny M7 Flvs- a -rrpn f10rttgy 31 646 aher erAld and nru10 cttas 649 INDIVIDUAL PERMITS AUTNORIZINO CONSTRUCTION PIws10 provldo tM IollowkV Mformanon for VALUED AT /600,000 OR MORE rrmered In N"tion10 I fMough -chow. IV. eraltodaMg "wMfNC1101t Yaend 01600.000 a Irrara Itsm No. from Description NamoafW.der..31a Oth1p. Valuation of Number a 3110". 1 -tV owrw or builder " aI c01erV'�' O*Or1r>d Hoaserg 6tAll In let 0110 10lap K1rN a bralaKrp let 101 IN III 1 1 105 artment Bldg, South Place Associates a►rMm Sib sderees 45 fats Ave. E. 415 School Road -_3t?� _ Hutchinson i6E 55350 1551,620 24 1 K31tl d bridrrp _______ --- __--------------- KMd of CtWEi I / ----------- _ --------- ___------------------- -------- ________________ OPubk Ke:d of W" $ ____ _______________________________ Sits 10eersu Kira of Wileb,g $ _ _________ -------------------- __ See Wdrsu OPbhc Kbd of buildiN $ _______________________ --------- ------ __ ________________ Rime Site addrsa ____________________ 0Pubic Kira of boatling ____ _______________________________ site aderesa - ❑Pubs" Kind of b inp $ ___________________ ____________ Sea ederass ____ _______________________________ 0Pubk NM o : eq $ _____________________________ Saeaddres--------------------------- _________________ - -- Pvblk S Comments op of my eme PermN4souing Ly" s7 ®No ❑ Yes -Pbese pivoaddhbnN]nfemtion In son to contact regarding this report e5 TeleDhorx Aue code Number roewc.o. eeee Building Official 612 87- • �I • MINUTES IiUTCHI,ASO� AIRPQFT �QMMI$SIO$. ..... _ ' Monday, September 28, 1987 • Members Present: Chairman Doug McGraw, Don Pankake, Randy Bublotz, John Miller and Pat Mikulecky. Members Absent: David Skaar Guest: Bernie Knutson Meeting called to order at 7:45 p.m. and the following business matters were discussed. The commission requested 8 unit hangar building price quotes from Lester's, Raske and Mennards. Motion make by Randy Buboltz, seconded by John Miller. Passed unanimously. That the City of Hutchinson make a loan of $31,600 to the airport for the construction of a hangar building, floor, and taxi way, for use by the Spring of 1988. Attached is the proposed estimated payment plan for above motion. Requested Gary Plotz advertise for an FBO in the aviation section (741) of the Minneapolis Tribune. Motion made by Pat Mikulecky, seconded by Don Pankake. Passed unanimously. To number the Southeast hangar corner spot 00 and charge $10.00 per month rental. Billing to start as of October 1, 1987. • The 00 open hangar space is occupied by Dean Goehing. Meeting adjourned 8:45 p.m. Submitted by Doug Meier L J 1 1"WRIXATED PAYXIXT PLAY $31,600 City Cost 6% interest • 10 yr. Term pmts/yr. of $4293.43 State payment on $86,400 for 10 yrs. = $8640 TOTAL PAYNENTS = $12,893.43 Existing Hangar rent allocated by City = $8700/yr. Balance to recover with rent = $4193.43 from new units (8) - 8 $524.18 per unit/yr * 12 months $43.68/mon/unit Hangar Rent Current hangar rent 555.00/mon. • • MINUTES Tree Board • September 2, 1987 Members Present: Roy Johnsen, Jerry Brown, Don Schumacher, Pat Mikulecky, Mark Schnobrich Guests: Marlin Torgerson, Mick Wigen, Waldo Haag, Jarvis Watnemo HIGHWAY 15 SOUTH CONSTRUCTION PROJECT: All of our trees are going to be removed. Further discussion tabled until next meeting. MILLER'S WOODS ROLLING OARS PARK: The guests present were concerned with the preliminary plans for Miller's Woods, and an attempt to explain the reasoning behind developing a master plan for the park was presented by board members to the guests. The property owners were voicing concerns about a fence being constructed around the park. Many owners had planted shrubs and trees and felt that they should not be removed and that by maintaining the grass area within the parks adjacent to their property. 40 The property owners left the board meeting more informed on the Rolling Oaks Park Master Plan objectives than when they arrived. ADJOURNMENT: Meeting was adjourned at 4:30 PM. • • MINUTES Parks & Recreation Board September 2, 1987 Members Present: Lyle Block, Put Mikulecky,Lee Cox, Peg Shaffer, Roy Johnsen and Barry Anderson. Also present were Bruce Ericson, Mary Haugen, Tracy Flucke, Arnold Rotzien and Karen McKay. Member Absent: Roger Haggenmiller. The meeting was called to order at 4:45 p.m. Guests Ted Larson was present representing the Lion's Club. They are interested in renting the Rec Center again for their October 31st Halloween Party for the youth of the Hutchinson. The fee for 1986 was $200 for clean -up. The daily rent for the Rec Center is $300; for a youth group the rate is half. Lee Cox made a motion that the Lion's Club again be allowed to use the Rec Center for their Halloween Party on October 31st. Pat Mikulecky seconded the motion, and the board agreed unanimously. A letter of confirmation will be sent specifying the Lion's responsibility for all set -up and clean -up. Ken Merrill, Director of Finance was present at the meeting to outline the proposed 1988 budget. Each department was summarized in regard to changes over • last years budget. The budget needed to be cut, and after much discussion, a meeting was scheduled for Tuesday, September 8th for 4:30 p.m. at the Parks and Recreation Office. Consideration of Surfacing Roadway at West River Park Bruce told the board that the Engineering Department has got a plan in the streets budget. Consideration of Memorial for Grace Sansted Mrs. Sansted's grandchildren are interested in financing a memorial in honor of Grace. She was very active in the Garden Club, and they are considering a water fountain and planting more flowers possibly in Fireman's Park. Further action was defered for the October meeting. Consideration of application for Senior Center Grant The Senior Center will be applying for a grant for $15,000. One possiblity is a form of transportation, a van for 15 -17 passengers. The deadline for applying is mid - September. LAWCON The cities that recieved grants for 1988 were those that scored 170 or better. • The Tartan Park project scored 166.9. The points were in areas that were acquiring wet lands and redevelopment projects. Miscellaneous The board was asked to consider allowing the gymnastics classes to use half We gym during the fall program. After a brief discussion Barry Anderson made a motion to recommend moving the gymnastics classes into half the gym one day a week. Roy Johnsen seconded the motion, the board unanimously agreed. Ad jourmnemt The meeting adjourned at 6:20 p.m. by a motion made by Lee Cox and seconded by Roy Johnsen. The board unaimously agreed. L� 11 . .. v r •.. f • .. ..._ . ,., _. . .,.... ..... _.. ... ... -. _ .. ...... 'MINUTES •... . • Parks & Recreation Board September 10, 1987 Members Present: Lyle Block, Roy Johnsen, Peg Shaffer and Roger Raggenmiller. Also present were Bruce Ericson and Karen McKay. Members Absent: Pat Mikulecky, Barry Anderson and. Lee Cox. The meeting was called to order at 7:13 a.m. to prioritize cuts to the 1988 budget. Administration The following cuts were recommended for 1988: Travel School & Conference - $100, Temporary Wages - $1,500. Data processing, specifically the L.O.G.I.S. program costs $8,500. It is felt that the program is not worth that figure, however, some form of data processing is necessary for registration and scheduling. Recreation One change in the recreation budget is to raise the revenue produced in the Open Swim program by $2,000. Swimming lessons were increased by $2,200 to compenstate for returning instructors. Communications were cut $150, and • postage was cut $150 from last years figures. Another possible cut can be umpire in chief for $1,000 and simply charge teams $.50 per game for scheduling umpires. Temporary wages used for hiring coaches in summer recreation programs will remain the same as 1987 in the 1988 budget. Senior Center An increase in the amount of revenue generated at the Senior Center is anticipated. The increase is estimated at $2,000. Operating supplies can be cut $300, repair and maintenance cut $200, and professional services less $300. Arena In the arena budget for 1988 possible cuts are in the following items; professional services $2,000 and utilities $2,000. It was also brought to the boards attention that the arena manager should be a 2/3 time position with the other 1/3 being the pool manager. Parks In the parks budget for next year the cuts could be made in the temporary wages for $17,000 and the capital expenses specifically the machinery and equipment for $28,000. Additions include $13,500 for central garage repairs and $20,000 for purchasing radios and also more picnic tables. Items to be addressed by the board for the 1988 budget include horseshoe courts at the civic arena site • and lights at the elementary school tennis courts. After a brief discussion it was felt that perhaps the horseshoe courts could be done 1/2 this year and 1/2 next year, and the school would be contacted as to whether or not they would possibly fund 1/2 of the lighting for the tennis courts. Lighting part of the tennis courts at one time would not be recommended 'due fo "the.'affect new fighting would have on the old lighted courts. The Rolling Oaks Master Plan could be cut from $7,000 to $3,000. It was also recommended that improvements made at the Linden Park site would be delayed until 1989. Rec Building With the amount of cuts that need to be made for the 1988 budget the lawn furniture and lifeguard chair have been listed as possible cuts. Bruce felt that the parks department may be able to construct the lifeguard chair. After a brief discussion of the possible cuts, additions and changes, Roger Haggenmiller made a motion that the recommended adjustments be made for the 1988 budget in regards the items discussed previously. Roy Johnsen seconded the motion, and the board agreed unanimously. The meeting was adjourned at 8:20 a.m. by a motion made by Roy Johnsen and seconded by Peg Shaffer. The board agreed unanimously. L J H CITY OF HUTCHINSON • 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: September 30, 1987 TO: Mayor and City Council FROM: Director of Engineering RE: Armory Request for Use of City Property The attached letter has been submitted by the National Guard Armory requesting the use of City property occupied by the Street Department and the new Wastewater Treatment Facility. The property would he used for tactical training, bridging, rafting and engineer equipment operation. In exchange for use of the property, the local National Guard has expressed • a willingness to assist the City in snow removal and general maintenance on the property at no expense to the City, when such activities can be coordinated with the National Guard training schedule. The activities would be coordinated with the City's Maintenance Operations Supervisor. Attached for the Council's consideration is a resolution arantino the request. Included in the resolution is a "hold harmless" clause on behalf of the City. EA/pv attachments • Respectfully submitted Aug e) Anderson Director of Engineering COMPANY E (BRIDGE) 682ND ENGINEER BATTALION NATIONAL GUARD ARMORY • H[T1'CHINSON, MINNESOTA 55350 -9430 29 September 1987 The City of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 To Wham It May Concern, Our National Guard unit is requesting the use of property owned by the City of Hutchinson for purposes of training. The property requested would be on the South side of State Highway 22 South, bordered by the Crow River on the West and South and extending to the Southeast to include the city tree dump. This property surrounds the location of the city's maintenance garage and the waste water treatment plant currently under construction. The intended use of the property would be for conducting tactical training, . bridging, rafting and engineer equipment operation. All activities would be coordinated with the Director of the City Street De- partment, prior to beginning, to protect your interests. The use of the above mentioned property would be a great asset to our unit due to the fact that the property is adjacent to the armory property. It would be especially advantageous for training our engineer equipment opera- tors. Should you agree to this proposal, we would submit for said property to be designated as a Weekend Training Site by the Adjutant General of the State of Minnesota. The designation would be for an indefinite period of time. Sincerely, ' DONALD E. TRNKA SFC, MN ARNG Unit Tng NCO M Resolution No. 8631 RESOLUTION ALIDWING THE NATIONAL GUARD . TO MAKE USE OF CITY PROPERTY WHEREAS, the Minnesota Department of Military Affairs, National Guard, has requested the use of City owned property for the purpose of tactical training, bridging, rafting, and engineer equipment operation; and WHEREAS, the property for which the aforedescribed uses is requested is that property presently owned by the City and occupied by the Street Maintenance Facility, the new Wastewater Treatment Plant and the Tree Dump, and is approximately bordered on the west and south by the Crow River, on the north by Trunk Highway 22 and on the east by the easterly extremity of the Tree Dump site. NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: - 1. That permission is granted to the Minnesota Department of Military Affairs, National Guard, to utilize the City owned property where and to the extent hereinbefore described. 2. That any and all uses shall be coordinated with the City's Maintenance operations Supervisor. • 3. That the Minnesota Department of Military Affairs, National Guard, shall imdemnify and hold the City harmless from any and all liability and hold the harmless from andy and all liability for damages, costs, losses, expenses and all damages to any and all property resulting from, arising out of, or in any way connected with, the use of the aforesaid property for the aforesaid purposes by the Minnesota Department of Military Affairs, National Guard. 4. The City Council reserves the right to terminate any or all use of the hereinbefore described property by the Minnesota Department of Military Affairs, National Guard, without prior notice. Adopted this 13th day of October, 1987. City Administrator -Gary D. Plotz • Mayor, Paul Ackland FWAR LX4 Aw CONSTRUCTION • ANALYSIS AND MANAGEMENT INCORPORATED 7401 CENTRAL AVENUE NORTH EAST a MINNEAPOLIS • MINNESOTA 55432 COUNCIL MEETING AGENDA DATE: October 13, 1987 TO: Hutchinson City Council RE: HUTCHINSON POLICE STATIONS CONSTRUCTION CC: Gary Plotz Vergil Florhaug - Budget Update - Schedule Update - Change Order Recommendations: 1. Addition of six steel lintels above cell windows and booking doors, per direction of BKBM, the structural engineer. SPINSKE BUILDERS: $360.00 2. Audio monitoring of booking rooms and public lobby, requested by Police Department. McNERNEY ELECTRIC: $422.00 3. Door Lock and Door Release System for door from garage is not covered on electrical plans. McNERNEY ELECTRIC: $342.00 4. Wiring for cypher locks on doors 109B and 130E is not covered on electrical plans. McNERNEY ELECTRIC: $318.00 5. Three outlets needed for cameras added to monitor the cells. McNERNEY ELECTRIC: $328.00 F, F 5 E CCTV Contract 1 ' - Future expansion of Franklin Street L TELEPHONE (612) 786 -7151 0 CONSTRUCTION • ANALYSIS.AND MANAGEMENT INCORPORATED 7401 CENTRAL AVENUE NORTH EAST . MINNEAPOLIS • MINNESOTA 55432 October 7, 1987 C7'1987 N •GU TO: Hutchinson City Council N iY RE: HUTCHINSON POLICE STATION CONSTRUCTION s2a� , .,a2al" CC: Gary Plotz Vergil Florhaug, P.C. file We are requesting time on your agenda during your regular council meeting of October 13, 1987. The following are the items we wish to discuss: - Budget Update - Schedule Update - Change Order Recommendations: • 1. Addition of six steel lintels above cell windows and booking doors, per direction of BKBM, the structural engineer. PINSKE BUILDERS: $360.00 • 2. Concrete base for radio antenna purchased by Police Department. PETERS CONSTRUCTION: Out for pricing 3. Audio monitoring of booking rooms and public lobby, requested by Police Department. McNERNEY ELECTRIC: Out for pricing We are currently in process of reviewing other change order items, and may presenting them on that date also. - Discussion of provisions made for future work on Franklin Street END OF MEMORANDUM TELEPHONE (612) 786 -7151 la =E" 0 • 10 HUTCHINSON POLICE STATION BUDGET UPDATE Y DATE: October 13, 1987 CATEGORY „:COMPANY CONTRACT AMOUNT APP. CHANGE ORDERS :TOTAL ADJ. CONTRACT : PAID THRU 9/87 : 8AL INCL. RETAIN. :............:....... ... .. .........-.........-......UN ....................-............... ......................-- C.....- RAC........ PAI...........9 . ............................... IN... ARCHITECT FEE & REIMBURSABLES :THORBECK & LAMBERT,.INC $59x669.00._ ........... $59}669.00: ........X497683.59 :............ $91985.41 ....................................................... ............................... CONSTRUCTION - MANAGER ................. :C AM,. INC. 1..3..5.." . . x000 00 $35,..D.060 00 $1.. 0.0.0.. .0. .. $20 000 00 ...... .. ........ 1 ......... r GENERAL.0 ONDI TIO NS ............................................. ............................... .... .: ..........$551467 00 $55;4.... .............215,438.53 ..... $40,028.47 . BID PACKAGE :CONTRACTOR ............................................................... ............................... ... ......_. .. ..... ....................... I... ...... .... ......... .......... . _......... I ... ........ .................................................................................. ..............................- _........ ............. . : ................. ............. #1 - EARTHWORK :E &T EXCAVATION $67991.00,• :. : ................$ 61993.00..:.............$ 41531 .46..:..:..:.......$27461.54.. ....................... ............................... #2 - LANDSCAPE..... iMARGOLlS i .......................: ?4r 570.00 570.00 ........ ..................I............ .... ...........$41570.00..:........ #3 ..ASPHALT CONCRETE ...............I.......... A TKI NSON... ............................... ..............$10,7.. 00....................... ..............................$ 107702. 00..:.......................... ................•.10,,702..00.. #4 - PORTLAND CEMENT CONCRETE PAVING PART. OF BID PKG #6 .. •. .•„ $0 00 $0, 00 : $0 00 ................. ......... ............................... #5 - CONCRETE WORK, CONCRETE FL TOP :PETER'S CONSTRUCTION $30 98 00 $30,983 00 $9, 270.00: $211713 00 . . .......... . ........ .. -- - - - - -- .... 1...i ....... .. #6 - STRUCTURAL PRECAST CONCRETE iBLADHOLM $19,511.00 $19 511.00 $19 511.00 ........................................................................................ ............................... _................... .... .................. _..... ........:....... ... 7............. :.............................. _......._..... I. +............. #7 —UNIT MASONRY :PINSKE __ ..... .....:..._....._.........$33,2 .,00 $83 ,294.00.: ........ $16,200.00 ,..........$67,094.00 ............... . #8— METAL FABRICATION STAR IRONWORKS $8,23 00 $8,273.-0.0.1 $8,23 00 ............ .................. ...... . #9 —ROUGH CARPENTRY "MATERIALS" .PINSKE BUILDERS. - __.. - -_ __ .__:.- .__,,,,,,,,, ,,,,$21 211.00 $21,271.00. . , ... $21,271 00 . ....... +. . ........................... .......... . #10 — CARPENTRY INSTALLATION "LABOR' :SCHATZ CONSTRUCTION $41 , 4 00 ...... $41 247 00 $41,247.00 .... ............................... . 7 #I1 —PRE WOOD TRUSSES GREAT PLAINS _. ......... .$8,c1;$ 017 $3,293.00 . . ...... . ...:. $8,298.00 ........... ............................... .... ............. _. . n12— ARCHITECTURALWOODWORK .RON'SCABIINET $10,037 OJ $10,057.00 $10,087.00 #I3 —SHEET WATERPROOFING :NICHOLS & HINES $5,J9� 00 $5,193.00. $540.00. $1,553. ............... . . _ 00.. #I4 - JOINT SEALERS CARCIOFINI CAULKING _.. $2, °34 UO $2,384.00 _ $"384 _ _....... .. .............. #15 - SECURITY HOLLOW METAL TRUSSBUILT ........ $_ _._ .. .... 7 #16 - STEEL DOORS FRAMES SELL HARDWARE W9,r�7o.eo l . 4.. ...0.. .... ....$z,2�0.00 4r ,750.00 ......... ...... .. ............. .. _ . . #17 -WOOD DOORS :SELL HARDWARE $2 41.1.00 1 _.__ $2,411.00 $2,•111.00 ............ _ #I8 - SECTIONAL OVERHEAD DOORS :SPRING VALLEY OVERHEAD ......_.$2,9 6 OO S $27936.00 $2,936.00 .............................. ..........I.................... ... . #19 - STEEL DETENTION WINDOWS .NYSTROM $7, 24'5.00 $7 245.00 _ .... ........................ 7,245:00 ...... ...................... .. .................. ... .. #20.- .WOOD: WINDOWS .. ... ...... ....• „.•._•.... :GREAT PLAINS BUILDING CENTER 45,2Q5 00 1 $5,205.0.. 4. c05 .00. #21 FINISH HARDWARE STRAUGHN HARDWARE„ . .... ...... . .• -_. -- ...321 7 ?`!0.70..1 ............. ..... $211240.00. ......... ... $21,240.00 ... ...................... .. .. ... #22 - -GLASS & GLAZING .. ...........................:NEW ULM. GLASS........ ............................... $4, 1j8.00 $4,138.00 $4,.138.00.. ...... ... #23- LATH &PLASTER GAUSMANBUILDERS. ......... .......... ..... $5,5.5j2..0O $51582.00. $5,552.00 ...................... #24 - GYPSUM DRYWALL :BER -WALL ............ 216 } 1 , 0.00 . $16 170.00 $15 170.00 .............. .............. J :.......... .. .. ...................... .... ......,........... #25 -TILE .......................: JERRY' STILE ......................._.._._ ...................44,597._00 $4 597.00: $4,597.00 .................................................. . _.. _._. _ ............... ..........7..........._........ _...................... ................_.............. ................... #26- ACOUSTICAL CEILING :HENDLEY'S INC. _._- ...___- ___._- $1,875.00 $1,875.00 : $1.,875.00 ........ ............................... .... ...... ....... ... .................... #27-RESILIENTFLOORING :BARIL'SPAINT& CARPET $1,507.00 i $1, 507.00 ....... ... .$1,507.00 ............... .......................... ............................... #28 - CARPETING BARIL'S -PAINT & CARPET $3,938 00 .. ............... $3}938.00: $3,978.0 ....................................... ............................... .. .. #29 - PAINTING ............ .............................:R & H PAIPJ TING .......................:....... ...........$12, 940. 00,. .................... . .............:................$ 12x900 .00..:......................... ......:............$12,900.00.. #30 - SPECIALTIES : SPECIALTIES ..................... ........................$12,559 00 $127559.00. ................. :...........$121559.00 .... . ................... #31 - PROJECTION SCREENS :BARTLEY SALES $209.00 $209.00: $209.00 ....... ............................... I ... #32 - WINDOW TREATMENT ........................ :ON WINDOW $768 00 $768.00.... $768.00 ... .... .... .. #33- PIPE &EQUIPMENT INSULATION :ALLIED MECHANICAL ........... . ... .. .. .. ......... •••,•,$10,668.00 ....... ................$.10r 668.00 ,_.__,..,..10,665.00 ......................................... ............................... . #34 - PLUMBING :WEST SIDEPLB. &HTG.... .........:.. ..........:........$49,943.00 -. ......$49, 943 .00..:..................:..... .......:...........$49,943.00.. #35 - FIRE PROTECTION :ALLIED MECH :,,,• „• „_...,..,.••.•.$6,50 00 : $6 550 00 $6 550.00 ....................................... ............................... .... ............................... r ....... ...................:.: ....... ..r . #36- HEATING :WEST SIDE &HTG - „•,,. $24,99.00 ....$247929.00 ...$97503.10 :.._......,_$1..425 90 ....................... #37-H. V.A.C. :ALLIED MECH : $45 5 5 00 r 54. 0 .................................................................................................. ..............................r .....................:........ ....:................$457575.00 ..:.............$8,621..00. $36,.954.00. ....................... r . 0 $.16,588.00 16 5 8.0 16 588.00: - MECH $ $ #38 - CONTROLS &INSTRUMENTATION... ALLIED �. ... ..............................: .................... r............................................. :............................. #39 ELECTRICAL MCNERNEY INDUST. $84 9 r .:9.00 .....................$ 338.00...................... .00 : 51.. ..60 : $..1. .40 ...... ............................... ......... ............................... ROOF &SHEET METAL :MARTY'S ROOFING ...................i.....- $27.1 0.00.............. :..................$ 27100. 00 ..:...:........................ $27100.00 F ... T ....-- EXTERIOR TRIM....... :ALLOWANCE E�>025 $6,025.00: _ ............... $6,025 00 .................................................................................... ............................... F. ,F. AND E. : : $0.00 $0.00: $0.00 :.. r ....................................................................................................:............................................:....................................................................................... ..........:.................... ...... 0 00 $0.00 c $0.00 COMMUNICATIONS ... ............................... .......................::............. .:............................. $..:. ............................... .......... .. .. ...... ........ ...... ... TOTALS $766,29.00 $338.00: $766,577.00 c $147,349.28 i $619,227.72 CONSTRUCTION ANALYSIS AND MANAGEMENT, INC. Construction Managers 0 RESOLUTION NO. 8630 RESOLUTION ACCEPTING $75,000 FROM THE HUTCHINSON UTILITIES COMMISSION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: THAT a $75,000.00 transfer from the Hutchinson Utilities Commission to the City of Hutchinson's General Fund is hereby accepted. Adopted by the City Council this 13th day of October, 1987. • Gary D. Plotz City Clerk • Paul L. Ackland Mayor -]/ .4 -... e•Ya.b ." .- ..:_.:•:. iY.- .�•!' -. ..: til, ..l na. a. .+:. u..�.... t.- „'^ ^•, -< :adsw.p :'. t ... ,:. ,. . :.. ,.> t,,..r.; ., f ' �.., .. 0 u ORDINANCE 10. 9/87 AM ORDINANCE EXTENDING THE CORPORATE LIMITS OF THE CITY OF HUTCHINSON TO INCLUDE CERTAIN UNINCORPORATED TERRITORY BORDERED BY LAND WITHIN THE CITY LIMITS AND ABUTTING THEREON WHEREAS, certain territory described below is not presently included within the corporate limits of any incorporated city or burrough; and WHEREAS, sixty (60) percent or more of the perimeter of this territory is bordered by lands already included within the corporate limits of the city and is deemed to be urban or suburban in character; and WHEREAS, the above - described land is unplatted, does not exceed 200 acres in area, and 100% of the owners of said land have petitioned the City Council of the City of Hutchinson for annexation; THEREFORE, the City Council of Hutchinson does ordain: Section 1. Territory Annexed. The corporate limits of the City of Hutchinson, Minnesota are hereby extended to include the unplatted territory described as follows, sixty (60) percent or more of the perimeter of which territory is bordered by territory already included within the city limits: Lots 3 and 4 of Auditor's Plat of the Vest Half of Section 32, Township 117, Range 29, McLeod County, Minnesota, Except that part of said Lot 4 described as beginning at Northwest corner of said Lot 4, thence easterly, along the North line of said Lot 4, a distance of 130.00 feet; thence southerly, deflecting to the right 90 degrees, a distance of 638.00; thence westerly, deflecting to the right 90 degrees, a distance of 622.59 feet to the west line of said Lot 4; thence northeasterly, along said west line, to the point of beginning. Containing 63 acres. and That part of Lot 4 of the "Auditor's Plat of the Vest Half of Section 32, Township 117 North, Range 29 West," described as follows, to -wit: Beginning at the Northwest Corner of said Lot 4; thence easterly along the North line of said Lot 4, a distance of 130.0 feet; thence deflect to the right 90 de- grees 00 feet, for a distance of 638.0 feet; thence deflect to the right 90 degrees 00 feet, for a distance of 622.66 feet to a point in the Vest line of said Lot 4; thence Northeasterly along said Vest line, a distance of 810.7 feet more or less, to the point of beginning. Containing 5.0 acres more or less. • Section 2. Filing. The City Clerk is directed to file certified copies of this ordinance with the Secretary of State, the County Auditor and County Recorder of McLeod County, the Town Clerk of the effective township and the Minnesota Municipal Board. ORDINANCE 10. 9/87 Section 3. Effective Date of Annexation. This ordinance takes effect upon passage and publication and the filing of certified copies as directed in Section 2 and approval by the Minnesota Municipal Board. Adopted by the City Council this 13th day of October, 1987. ATTEST: Gary D. Plotz City Clerk Paul L. Ackland Mayor • L .:.:. a w'., ": 4 rS.!is'2' ?+r :a L4 .. t. «a ..i-'} "iF':Y: y ;:t Y�K'k': .`.r�V.S'.: .e..�.a.!:'e .�:.:;r.:•t:u•i. c'..L•D•' .w� .i Y.'f:ro..e:, YG. ...•11 =.. 5,h .:.F. AW'i!' ►�f'{ry }.. .p.M1l,..: ti- .. ;..w`✓uw�• 0 RESOLUTION NO. 8632 TRANSFERING $66,884 FROM THE 1980 TAX INCREMENT DEBT SERVICE FUND TO 1980 TAX INCREMENT CONSTRUCTION FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $66,884 is hereby transfered from the 1980 Tax Increment Debt Service Fund to the 1980 Tax Increment Construction Fund for the payment of constuction costs of the railroad spur as authorized by the Tax Increment budget adopted by the City Council. ADOPTED BY THE HUTCHINSON CITY COUNCIL THIS 13TH DAY OF OCTOBER 1987. • ATTEST: Gary D. P otz City Clerk 11 Paul A. Ack an Mayor • RESOLUTION NO. 8633 TRANSFERING $23,718 FROM THE 1980 TAX INCREMENT DEBT SERVICE FUND TO 1982 TAX INCREMENT DEBT SERVICE FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $23,718 is hereby transfered from the 1980 Tax Increment Debt Service Fund to the 1982 Tax Increment Debt Service Fund for the payment of bonds and interest due in 1986 ADOPTED BY THE HUTCHINSON CITY COUNCIL THIS 13TH DAY OF OCTOBER 1987. Paul A. Ack an Mayor ATTEST: • Gary D. P otz City Clerk • . ,y. ,.. a�;l:. ; -.r ,...,. �.fi; . {t.: .-rFs +... .y...... #: ^i _•..? -y. :. -):w i. F. �::. +fix y:.+.. 4y :: +.^r -.r y, .i4:.r•.s w. " ^sr 4. _:{� : �: / r RESOLUTION NO. 8634 CITY OF HUTCHINSON • RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM 1 COST I PURPOSE I DEPT.I BUDGET I VENDOR Amstar Insulation Cc Insulation 2250.00 Insulate Pipes at Arena C12 Cylinder 1191.00 Wastewater 6 Water Treat- W/S Yes ment Engine Overhaul 1134.57 Zamboni Repair Civic Yes Arena Street Salt 1075.00 Winter Street Maintenance Street Yes The following items were authorized due to an emergency need: VENDOR Dixie Petro -Chem Car Quest Auto Part- Cargill Inc. ITEM COST PURPOSE I DEPT. IBUDGET I VENDOR Amstar Insulation Cc Insulation 2250.00 Insulate Pipes at Arena Civic Arena Yes Date Approved: October 13, 1987 Resolution submitted for Council action • Motion made by: by: Seconded by: -K:. �1ai M*'. ^if::d.`,',pet:fi: n� -x .,..yk`x, s:r._....:1.s .?.!. ::cb '�j.- .i_' /+qta�.' : r:;..:..{' S> �' a' �n,. A�! t. s... yar: ai.. as.. r..• �^ e�.-_; v._. 1r° a., i +.�.�..�t.w�,9,.`- �.��i+�Ai,.� • RESOLUTION NO. 8635 RESOLUTION IN OBJECTION TO PROPOSED REGULATIONS) DOCKET #86-038P AND g86 -0371 WHEREAS, the City of Hutchinson, a community of 10,000 residents in the Heartland of Minnesota has as a major employer, Pure Culture Products, Division of Hercules Inc. WHEREAS, a major change in two regulations docket #86 -038P; the companion is #86 -037P, would drastically affect this local industry through elimination on their primary product namely, non -neat protein to sausage. WHEREAS, the non -meat protein is a "natural product" that is produced from corn grown in both Minnesota and Iowa. WHEREAS, the elimination of this non -meat protein via federal regulation(s) will jeopradize our local industry and , specifically 39 employees, with total annual payroll exceeding $1,000,000. WHEREAS, the proposed regulation(s) will cause a "ripple effect" within the community, in both the private and public sector. • WHEREAS, an example of the impact in the public sector is approximately $1,000,000 per year energy consumption, primarily benefiting the City of Hutchinson's public utility. WHEREAS, the local property taxation valuation of 5484,300 is put in grave jeopardy in the event the product is eliminated. NOW THEREFORE BE IT RESOLED that the Mayor, Hutchinson City Council and residents of Hutchinson in the strongest way hereby file written objection to proposed regulation(s) docket #86 -038P and #86 -037P and respectfully request it be struck down with all due diligence. Adopted by the City Council this 13th day of October, 1987. Paul L. Ackland Mayor ATTEST: • Gary D. Plotz City Clerk : �y.. rd" 1�� ;F ^f•2p.rA'�+nlf!w.'4t »n.q,yX A.'Miv .'s::::�re.+; xi.ay,iyz '1'+ryi%.'f.:v,:gpuri::.Y.^'+v :e. v... x:...:.n j ire' .�'�t[ • 3fi.: nt. swt'!% 4: Y!v'Wk:''!:" +�t.Y»'7�::'t('�:+: s�.yeo-: • ORDINANCE NO. 11/87 ORDINANCE AMENDING SECTION 120:00 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON ENTITLED SALARIES, MAYOR AND ALDERMEN THE CITY OF HUTCHINSON ORDAINS: Section 1. Section 120:00 of the 1974 Ordinance Code of the City of Hutchinson, entitled Salaries, Mayor and Aldermen, which reads as follows: The monthly salaries are hereby established for the office of Mayor and the office of Alderman of and for the City of Hutchinson as follows: Mayor - $450.00 per month Alderman - $300.00 per month is hereby amended to read as follows: Section 120:00 - Salaries, Mayor and Aldermen . The monthly salaries are hereby established for the office of Mayor and the office of Alderman of and for the Citv of Hutchinson as follows: Mayor - $500.00 per month Alderman - $324.00 per month Section 2. Effective Date. This Ordinance shall take effect on January 1, 1988. Adopted by the City Council this 27th day of October, 1987. Paul L. Ackland Mayor ATTEST: Gary D. Plotz 41 City Clerk 1988 ASSESSMENT AGREEMENT BETWEEN LOCAL UNIT AND COUNTY THIS AGREEMENT is made and entered into by.and between the City of Hutchinson and the County of McLeod State of Minnesota, this • 22nd day of September , 19 87 WHEREAS, the City of Hutchinson' wishes to abolish the office of assessor for said City under the provisions of Minnesota Statutes, Section 273.072, and enter into an agreement with the County of McLeod to provide for the assessment of the property in said City by the county assessor: and WHEREAS, it is the wish of said county to cooperate with said City to provide for a fair and equitable assessment of property; NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS HEREIN CONTAINED, IT IS AGREED AS FOLLOWS: 1. That the City of Hutchinson which lies within the County of McLeod and constitutes a separate assessment district, shall have its property assessed by the county assessor of McLeod County, beginning with the assessment of the year 19 88 , providing this agreement is approved by the Commissioner of Revenue of the State of Minnesota. 2. It is further agreed that the office of local assessor of the City of Hutchinson is hereby abolished, pursuant to this agreement and the approval of the Commissioner of Revenue, and that such office shall cease to exist for the duration of this agreement, which shall be until December 31 19 88 . • 3. In consideration for said assessment services, the City of Hutchinson hereby agrees to pay the County of McLeod the annual sum of $19,700 such payment to be made to the county treasurer on or before December 1. 1988 IN WITNESS WHEREOF, the parties have executed this agreement this day of , 19 In Presence Of: In Presence Of: For City or Township Signed: LYA Attest For County: Signed: By Attest The above agreement is hereby approved by the Commissioner of Revenue this day of , 19 4 ,4r+j'L:itrti,'.',.` ?�NJHi,,vnfh .*iilsf!�c.iiki'17:�+' .»1YrK "l.',:;: qy:" t.;., i;..+.. �t •+�ftM'.'1%;wf?M•^;�°�"'"f'!y fir..: J�n'1n1,�91'f�!": ,�.�Mpi'= CKaL,".Nk:a'� /fAnV^ti , +aq� �' W \��516 7718)yq Donohue * o Sep 19 aw i ar �vED September 18, 1987 a (V� LOP City f Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 Attn: Mr. Gary Plotz City Administrator Re: City of Hutchinson Sanitary Sewer Improvements Donohue Project No. 41880 Change Order No. 2 Dear Mr. Plotz: Attached are three copies of Change order No. 2 on the Sanitary Sewer Improvements project for review and execution by the City. This change order consists of two parts: 1.) 6th Avenue pipg size change, and 2.) 4th Avenue road restoration wort. T ese • c an es were requested by t e City. In the project bid documents an alternate bid was requested for reconstructing a 12" sewer instead of an 8" sewer on 6th Avenue North between Prospect Street and Carlisle Street. The larger size sewer would be installed in coordination with City Project No. 87 -15. This change order confirms the City's option to install the larger 12" sewer. On 4th Avenue between Glen and Franklin Streets the original excavated material was used as backfill and compacted to required standards in May. This was consistant with the Contract requirements. However, it was unforseen that the material in this one block was too spongy to support asphalt paving. To minimize the cost of this differing site conditions claim, it was agreed with the Contractor to re- evaluate this material after the summer season to see if the material would stabilize naturally. The City Engineer determined on August 26, 1987 that the material was still unacceptable. In order to pave the street the existing material must be excavated to allow placement of a filter fabric and 12" of Class 5 gravel base. The 6th Avenue costs are based on original bid prices and field measured quantities. The 4th Avenue unit prices were evaluated with the City Engineer and have been found equivalent to prices the City is paying for other similar work. • Therefore, it is recommended that the City of Hutchinson approve Change Order No. 2 in the amount of $7,183.38. After execution, please return two copies and I will return one to the Contractor. Very truly yours, DOHOHUE & ASSOCIATES, INC. George MacDonald Project Engineer Attachments: 3 copies of Change Order No. 2 1 Documentation Package -. 2 - . , 11 • • CHANGE ORDER . (6th Avenue Sewer Size 6 • Change Order Nor. 2(4th Avenue Road Restoration) Date: 9 -2 -87 Original Agreement Date: 4 -29 -87 EPA Project No. C27 1363 -03 NAME OF PROJECT: City of Hutchinson Sanitary Sewer Improvements OWNER: City of Hutchinson CONTRACTOR: Arcon Construction Company, Inc. The Justification for this CHANGE ORDER is attached. The following changes are hereby made to the CONTRACT DOCUMENTS: Original CONTRACT PRICE Current CONTRACT PRICE d N bybeinnegotiated) C CHANGE ij . s g e o GCONTRACT PRICE due to this CHANGE ORDER will be reased (decreased) by The new CONTRACT PRICE including this CHANGE ORDER will be $ 911,746.96 $ -0- $ 7, 183.38 $ 918,930.34 mi,e rrnmlrvarT TIME will be increased (decreased) by -0- calendar days. The date for completion of all work will be April 5, 1988 (Date). Approvals required rP for to implementation: Engineer's recommendation, by date Owner's order, by j� / date Contractor's acceptance, by ,O ,La /Yldµ� date 9 -8 -87 Approval stamp of Minnesota Pollution Control Agency (MPCA): - -ALL CHANGE ORDERS must be submitted to the MPCA. MPCA approval stamp is REQUIRED if this CHANGE ORDER alters the scope or objective of the project. • ELIGIBILITY of costs for grant assistance is verified only by letter from the MPCA. MPCA 2/82 5/84 I City of Hutchinson Change Order N0.2 6th Avenue Sewer Size ($2,701.02) On 6th Avenue, the Contract Bid included an alternate bid item for installing 12" PVC pipe in lieu of the 8" PVC pipe specified on the Contract Drawings. The adjustment price was $3.50 /L.F. addition- al cost. The actual length of sewer involved is 354 L.F. The City did elect to install the larger size sewer. The coordi- nation of this sewer work with other City sewer projects, resulted in this sewer also being installed at a 12' to 14' depth instead of the Contract indicated 10' to 12' depth. Based on the unit contract prices the cost difference is $22.73/L.F..- $18.60 /L.F. = $4.13 /L.F. x 354 L.F. = $1,462.02. 4th Avenue Restoration, Glen to Franklin ($4,482.36) On this project the original excavated material was used as backfill material. The material was compacted to the contract specifications. The compaction test results verified this. However, on 4th Avenue between Franklin and Glen Streets this material was moist and spongy. On July 25, 1987, the City Engineer determined that the backfilb material was not a suitable base for asphalt paving. The decision was made to re- evaluate the backfill at the end of August to see if the backfill would stabilize during the hot and dry summer season. On August 26,1987, the backfill was evaluated and again found unaccept- able. In order to be able to re- install the asphalt paving, the City Engineer determined that 14 inches of the existing material must be removed, a geotextile filter fabric installed, and 12 inches of Class 5 gravel placed to establish a base on which to place the 2 inch asphalt paving. • :.+a4::�M! few.: �!' M. u.? Y.: �?CJ.. ttaNya ,�,yi4�:.�w,'.'#nKi.SM:V -'A• WAS ?+IIf[;i4+:.`h�"Md'%b3':MsYldr, i�4:(•..9til:C'4^. r%:+e r! i:'.i.:+ MQYr!:. ii! Ia r• !�!'. ?`.W15t's.�*F.'R,�T�_: +:Y" /f'1 /�-S 7 T �� /-/ vlir.uG - Ap/Ar /.'O .-, a / /✓ SSG OG /�dii Li /Lw� / /sw� /n ,4-xcajI 9 /Aa-I /S 'x a 88' = S1 79- A' =' sY ,5--76 ,5--76 S'Y x A 36 "i a a4 c Y a;?4 CY x ��.8� /cy _l Oqs, 36 coo S y x 473 /S Y - �, 03 8, 00 S76 sy x 36,�r = l9aCYx /, s Z;2 1 Cy /c Y x g.3 4/ CY.. /3k .Z88', = 4 3.:?o r7 T 9 -0;,/y Sy ¢1,80 Lcssr x. // a / T /p/ - ¢, ¢8 a. 3 6 7R.Q L.,=- -k- as F'i'%er .XI � 60 C zss 5 2ii Asp.ia /t H- -k- as A I 4U1LJ HUTCHINSON AIRPORT CORIXIS010N Monday, September 28, 1987 • Members Present: Chairman Doug McGraw, Don Pankake, Randy Bublotz, John Miller and Pat Mikulecky. Members Absent: David Skaar • Guest: Bernie Knutson Meeting called to order at 7:45 p.m. and the following business matters were discussed. The commission requested 8 unit hangar building price quotes from Lester's, Raske and Mennards. Motion make by Randy Buboltz, seconded by John Miller. Passed unanimously. That the City of Hutchinson make a loan of $31,600 to the airport for the construction of a hangar building, floor, and taxi way, for use by the Spring of 1988. Attached is the proposed estimated payment plan for above motion. Requested Gary Plotz advertise for an FBO in the aviation section (741) of the Minneapolis Tribune. Motion made by Pat Mikulecky, seconded by Don Pankake. Passed unanimously. To number the Southeast hangar corner spot 00 and charge $10.00 per month rental. Billing to start as of October 1, 1987. The 00 open hangar space is occupied by Dean Goehing. Meeting adjourned 8:45 p.m. Submitted by Doug Meier MIMED PAYMENT PLAN $31,600 City Cost 6'% interest 10 yr. Term pmts /yr. of $4293.43 State payment on $86,400 for 10 yrs. _ $8640 TOTAL PAYMENTS = $12,893.43 Existing Hangar rent allocated by City _ $8700 /yr. Balance to recover with rent = $4193.43 from new units (8) _ 8 $524.18 per unit /yr 12 months _ $43.68/mon /unit Hangar Rent Current hangar rent $55.00 /mon A� 1� September 21, 1987 r. City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 Attn: Mr. Gary Plotz� Re: City of Hutchinson WWTF Donohue Project No. 41880 Change order N0.2 Dear Mr. Plotz: p '"n SEP 1987 S2 REM VW BY Attached are three copies of Change Order N0.2 on the WWTF Project for adding heater outlets and relocating the Hydraulic Power Pack Units as requested by the City. This Change Order provides exterior electrical outlets on the Administration Building to allow connec ion eaters • for Plant and operator vehicles. These vehicles must start readily during cold weather to respond to normal and emergency needs at the WWTF site or outlying lift stations. Some paving will be re- located to provide access to these outlets. This Change Order also relocates _t_he two Hydraulic Power units for the sludge belt presses from being mounted on presses to a wall mounting away from the presses. Based on the City's experience and from viewing other installations, many sludge presses experience operating difficulties due to water and sludge being splashed on the control units. Moving the control units away from the presses will prolong their life and reduce operational and maintenance costs. The Contractor submitted quotation of $2,678.00 with a contract time extension of 4 days. Negotiations were conducted with the Contractor and he agreed to do the additional work with no increase in Contract time. The cost for the work is reasonable. Therefore, it is recommended that the City of Hutchinson approve Change Order N0.2 in the amount of $2,678.00 with no change in Contract time. After execution, please return two copies and I will re urn one to the Contractor. Very truly yours, • DONr�& �j,SSOCI.�.'ES, I Georg MacDonald Attachments: 3 copies of C.O. N0.2 Project Engineer 1 Documentation Package r Heater outlets and Change Order Na. 2(Power Pack Relocation} • Date: 8 -13 -87 Original Agreement Date: 3 -19 -87 EPA Project No. C27 1363 -03 NAME OF PROJECT: City of Hutchinson Wastewater Treatment Facility OWNER: City of Hutchinson CONTRACTOR: Robert L. Carr Company The Justification for this CHANGE ORDER is attached. The following changes are hereby made to the CONTRACT DOCUMENTS: Original CONTRACT PRICE $ 10,213,000.00 Current CONTRACT PRICE adjusted by previous CHANGE ORDER #1 $ 10,201,237.00 CONTRACT PRICE due to this CHANGE ORDER will be reased (decreased) by The new CONTRACT PRICE including this CHANGE ORDER will be mre rnFTP rT TIHlE will be increased (decreased) by -0- The date for completion of all work will be 8 -27 -87 $ 2,678.00 $ 10,203,915.00 calendar days. (Date) . Approvals required rP for to implementation: Engineer's recommendation, by date 8 Owner's order, by date Contractor's acceptance, by > _ date s—/S-67 Approval stamp of Minnesota Pollution Control Agency (MPCA): - -ALL CHANGE ORDERS must be submitted to the MPCA. MPCA approval stamp is REQUIRED if this CHANGE ORDER alters the scope or objective of the project. ELIGIBILITY of costs for grant assistance is verified only by letter from the MPCA. MPCA 2/82 5/84 City of Hutchinson Wastewater Treatment Facility Change Order No. 2 • Exterior Heater Outlets ($944.00) The City of Hutchinson requested that electrical outlets be provided on the exterior of the Administration Building to allow motor heaters for operator and plant vehicles to be connected. Also to provide parking space immediately adjacent to the building outlets, approximately 177 square feet of bituminous paving will be relocated from the north side of the building to the west side. These outlets are required to assure that Plant and operator vehicles will readily start in Minnesota's cold weather. These vehicles must be able to respond to the normal operational needs and the emergency needs at outlying lift station locations. Sludge Belt Press Hydraulic Power Packs ($1,734.00) The operations personnel at the City of Hutchinson have considerable experience operating their existing sludge press and have knowledge of other press installations. Many of these sludge press operations have experienced operating difficulties due to water and sludge being splashed on some of the control units. If the units are located away from the presses, they would not • be subject to water and sludge damage, thus prolonging the life of the units and at the same time reducing operational and maintenance costs. After reviewing the shop drawings for the two new Belt Sludge Presses, the City determined that the Hydraulic Power Pack units mounted on the presses should be relocated away from the unit. This requires additional 3/8 inch stainless steel piping be installed from the presses to the wall mounted Hydraulic Power Pack units. • , }Yryl.•.yy!....nal{SY.vY rd`+�"?':•1f.R�:: r641i �.i M�i]!. .•pi:i:wY YC la.. vr?.,. .'Y . 2r. �' . ... A �. f. r � � t'' +. a P • • P • • R� September 22, 1987 aiti c� City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 Attn: Mr. Gary Plotz Re: City of Hutchinson Wastewater Treatment Facility Donohue Project No. 41880 Change Order No-3 Dear Mr. Plotz: SE. Attached are three copies of Change Order N0.3 on the WWTF Project for galvanizing the steel channels on the pre -cast floor panels in Building 50, the Oxidation Ditch Rotor Enclosures. Contract Drawing No. 208, Detail 336, required the supporting angles for the pre -cast panels to be galvanized steel. The pre- cast panels which fit into these supporting angles are designed by the Contractor. The Contractor's design includes a bare steel channel C 6x13 frame which would sit on top of the galvanized steel support angles. With dissimiliar metals (bare steel - galvanized steel) in contact, a corrosion problem exists. Therefore to prevent the cor- rosion of the pre -cast panels the steel channel and resteel panel frame must be galvanized. Contractor submitted a cost quotation of $13,211.000 for the work. The change was negotiated with the Contractor and a revised cost of $12,522.00 was accepted as reasonable. No time extension is required for this change. Therefore, it is recommended that the City of Hutchinson approve Change Order No. 3 in the amount of $12,522.00 with no change in Contract time. After execution, please return two copies and I will return one to the Contractor. Very truly yours, DOH411� &` INC. George MacDonald Attachments: Project Engineer Donohue & Associates, Inc. 7200 Hemlock Lane North, Suite 200 Maple Grove, Minnesota 55369 3 copies of C.O. No. 3 1 Documentation Package F r �. µ, �:...'r:.•ry�i,�.re�.y l /i14,IRC4lS:� ✓.A'.:. r'K�: n .. ra . . .. .. ... .. 612- 425 -2181 q-d, I CHANGE ORDER Change order Na. 3 (Galvanizing Panel Frames) • Date: 9 -17 -87 Original Agreement Date: 3 -19 -87 EPA Project No. C27 1363 -03 NAME OF PROJECT: City of Hutchinson Wastewater Treatment Facility OWNER: City of Hutchinson CONTRACTOR: Robert L Carr Company The Justification for this CHANGE ORDER is attached. The following changes are hereby made to the CONTRACT DOCUMENTS: Original CONTRACT PRICE $ 10,213.000.00 Current CONTRACT PRICE adjusted by previous CH O1RDE2 $ 10 203,915.00 No.gs The CONTRACT PRICE due to this CHANGE ORDER will be increased (decreased) by $ 12 522.00 0 new CONTRACT PRICE including this CHANGE ORDER will be $ 10,216.437.00 Tlke rnw,TPMCT TIME will be increased (decreased) by -0- calendar days. The date for completion of all work will be 8 -27 -87 (Date). Approvals required prior to implementation: Engineer's recommendation, by !�'�. ' / /ir< �sC date 9 .Z.Z B% loe Owner's order, by date Contractor's acceptance, by l_ date p— 22 -$7 Approval stamp of Minnesota Pollution Control Agency (MPCA) : - -ALL CHANGE ORDERS must be submitted to the MPCA. MPCA approval stamp is REQUIRED if this CHANGE ORDER alters the scope or objective of the project. •ELIGIBILITY of costs for grant assistance is verified only by letter from the MPCA. t"?CA 2/82 5/84 /.... r. I' /P L .! ..e.::... }.fn )I^wf el l.yf•QIIi'C3�CiiR3i33QIL• ..., ... .•..s -..• .�... \'. 4�1•.. ...NSLi `��Ri Wastewater Treatment Facility Change Order No. 3 The Contract Drawing No.203,Detail 336, specified that • the supporting.angles to suppor': removeable pre -cast flpor . panels on building 50 be galvanized steel. The Contract also required the Contractor to desi,jn the pre -cast floor panels. �.. His design for the pre -cast panels includes a steel channel C 6x13 frame which sits on the galvanized support frame. In order to prevent a corrosion problem by having dissimilar metals in contact (bare steel - galvanized steel) , it is necessary to galvanize the steel channel and resteel frame for the pre -cast paned A � q. ,f ._... ^. .. ,r.: •�. q...... w... • :. y. .s,a.. .N. ... ... ,:A ^•.n ,y. .. ..i. . .. .,:r '•i:'.4.. +w sue'.: .. .r'4. h.... .lX... 4.,`..... .•� hutchinson community hospital iC95 Highwac '.5 Scats. Hutchinson. Minnescta 55350 • Telephone 61215872148 An Equal Opportunity Employer' ADDRESS CORRECTION REQUESTED FORWARDING AND RETURN POSTAGE GUARANTEED September 23, 1987 M- It NRip,, rl N �I The Honorable Mayor Paul Ackland and n Ali/ Members of the City Council `'0 City 37 Washington Avenue West Hutchinson, MN 55350 Dear Mayor Ackland and City Council Members: During their regular meeting on September 15, the Hutchinson Community Hospital Board of Directors received and considered a request for purchase of urology instruments for use by consulting physicians. The following is an excerpt from the minutes of that meeting. • 'Urology Instruments. The board considered a request for purchase of urology instruments for use by consulting physicians specializing in urologic procedures. These instruments had, in the past, been borrowed from the physician himself; since he has retired, the purchase of these instruments is.necessary... Following discussion: Motion was made by Bretzke, seconded by Gilmer, to puchase a basic set of urology instruments at a cost of $33,181.00 All were in favor. Motion carried." Thank you for your consideration of this request. Sincerely, T INSON COMMUNITY HOSPITAL Philip G. Graves Administrator PGG:Ih 40 McLeod County Leer Enforcement Center 80I East Ioth Street Glencoe, Minnesota 55996 •Michael S. Mons* Business Phone: (6I2) 864.9I94 County Director Home Phone: (612)'587-8198 ti t'CT 1987 TO: All McLeod County City Clerks N RF rt✓Ep FROM: Mike Monge Sa ct SUBJECT: Letter Inviting all City Councils to Special Meeting D2£22zLzo?.'6 DATE: October 2, 1987 Enclosed is an invitation for all city councils to attend an extremely important meeting scheduled for Wednesday, October 28, 1987. Would you please make sure that this information is given to your city council and I would also encourage all of you to attend this meeting. • If there are any questions about the letter or the subject that will be discussed that evening, please call me anytime. L : Wy► �'+' 1! �': �. dr9Ya1` �F_.#.•• h•,: i�' 4? i+# nF' r�,•+ �l M". > a�,•? r.# �. 4i: �y�! n. Yc; i.' qt' tk? x. M'- F» ti .'t.Trrir?s.,{`3ht:+�W+►',�fhAf *_+Ml: Sir' �`. �1= y'+i1l�as+Git�H,sr..:N.:s -. MwbxJ.Clkafu. -_ Mcleod County An Equal Opportunity Employer 04tM 60 ikM604CY SEiNKIS MdAQ Gn> Um Enkroam«rc C rAw Sol East Ioth Saes Glencoe, Minnesota SS9M Michael S. Mange County Director October 2, 1987 Hutchinson City Council 37 Washington Ave. W. Hutchinson, MN. 55350 Dear City Council. • Budnew Phones: (6I2) 564.9I94 Home Phone: (6I2) 587 -8198 OCT 198 On October 17, 1987, President Reagan signed a new law into effect titled, "Superfund Amendments and Reauthorization Act of 1986 ". Title III of that act, also known as the "Emergency Planning and Community Right -to- Know Act" mandates that all communities !91ST have comprehensive disaster plans for hazardous materials emergencies. It also states that the public has the absolute right to know what is stored, manufactured and used by any industry in their community. The law also has very definite deadlines that must be adhered to and strict penalty clauses that will be enforced. I would like to invite all city councils, county commissioners, police and fire chiefs to an extremely important meeting to explain your role, responsibility and liability concerning this law. The meeting will be held at the McLeod County Law Enforcement Center in Glencoe on Wednesday, October 28th and will start at 7:30 P.M. I anticipate that the meeting will last until approximately 10 :00 P.M. and during that time, I will share all of the information that I have and answer your questions. I encourage you to meet with your police and fire chiefs to discuss this meeting and attend together to learn about this very important legislation. Thank you for your interest and I look forward to meeting with all of you on the 28th. Sincerely, OFFICE OF EMERGENCY SERVICES ��e.G tiL(�Il/LIS.L� Mike Monge County Director mm McLeod County An Equal Opportunity Employer 1 u • • • September 29, 1987 TO: Gary Plotz, City Administrator FROM: Hutchinson Safety Council The Hutchinson Safety Council wishes to express their concern regarding our city's lack of effort in work done regarding the SARA Title III Act, Emergency Planning and Community Right to Know. Local emergency response plans are to be completed by October 17. To date, we as a Council have not been able to fin persons with the time to work on such a comm ttee. We feel tha perhaps the City should take 'take active stand on this matter and make an attempt to locate a coordinator from local crr� who could begin to coor mate t e arge mount of work these plans will take to develop. Our Council feels we would like to see our to organize a committee to work with this developing a list of involved persons. We would like to be kept advised as to the project. Many Safety Council members will by the plans developed. Thank you for your interest and concern. make an attempt nator after gress of this directly affected sFp�� I J 61 ( �., EMERGENCY PREPAREDNEGS AND CO "MITY RIGHT- TO -KNpy( • ammasn N The 8uperfund Amendments and Reauthorization Act (SARA) of l986 Includes • section (Title II1) on emergency planning and community right to know. The Title III portion is Called The Emeroen y Pl�nn Mg ;ARgVMity Bioht -To -Know (Public Law 99 -499). The operating provisions of th la9w JX6 being codified In 40 CFR 300 National Substanees Pollution �r►tinoenev 140$ Haze- rd Planning and Community Right To Know (FederaltRegisterrQeNov. 17, 1988). The law (99 -499) is fairly Complicated and has many provisions not included in the 40 CFR 300 code requirements. I will summarize the law first and then the current code requirements. IMPLEMENTATION DEADLINES IN THE LAW April 17, 1987 Governor appoint a State Emergency Response Commission (ERC), May 17, 1987 All facilities with more than the threshold Planning quantity of any of the 402 extremely hazardous chemicals listed must notify the ERC. • July 17, 3987 ERC must establish emergency planning districts. Aug. 17, 1987 ERC must appoint local Emergency Planning Committees (EPC). Sept. 17, 1987 Each facility must Coordinator. appoint an Emergency Response Oct. 179 1987 MBfirDSs s de to par the tm local comeittee, state commission, ent. Oct. 179 1988 Completion of local emergency response plans. The 94 -49 Subs 01 Emaroencv P1� and N9tif�ieatig_ Section 301 Emergency Response Commissions. The Governor must designate an Emergency Response Commission. The commission shall designate emergency planning districts PAGE 1 OF S • yr:.^ r�^ y. 1A+ a. x*. V:. �. 3: �`++'!'+•. YetlZ, w. P, Ifss�f� !.aF.�:.fi.Gr:Yo'iY.dl':'MNSi'�` Aim:. ��Pi: Y4Sr"+. �" s '..s'..ya:Mli,xY'7:aMYV*rR�„!:W 'oiy,S.,�'I MN'!Y.:':ir. r ra .+ nd- MPoikt °-1oeaT"ttltM�i'tt�iT"`�!i`��ch d %iCrict. �,� •}• _ j µA �.N_... . committees shall thcludel The local • State and Local officials Law Enforcement Civil Defense Firefighting First Aid Health Local Environmental Transportation Broadcast and Print Media Community Groups Chemical Users The local committees shall provide information to the communitys including information on chemical spills. Section 302 Which Companies Have to Notify the State Commission. Any company that has a chemical or chemicals on the list of 402 extremely hazardous chemicals found in 40 CFR 300 in an amount in excess of the Threshold Planning Quantity (TPQ) shall notify the state commission by July 17, 1986. After that date, you will have 60 days to notify the commission. if You pass the TPQ for any chemical on the list. This section does not require a list of your chemicals, only a notification to your local. committee and state commission that the law applies to your facility. • The state commission lets the EPA know which companies have notified. Section 303 The Emergency Response Plan. Each local committee must write an emergency response plan that will includes 1. Identity of all facilities that have notified. 2. What to do if a release occurs. 3. Designation of a community emergency response coordinator and facility emergency cuardinators. 4. Release notification procedures including notification Of the public. 3. Methods of determining a release and the area or Population likely to be affected. 6. List of emergency equipment available at each facility. 7. Evacuation plans. S. Training programs. 9. Methods and schedules for exercising the emergency plan. Each facility shall notify the local committee of a facility PAGE 2 OF 3 �J . �ktt.. �'. 41csvrKA 'ww+dr� «;^ri +,LyC+.,..e. r'Jaw'tiscf',rr _ Mwr! r•%: r^. r�1! sl.+'++ 1+ F3�6? ' f' r,+.,++ F�wr7�:++ si', +..;w'c>�C.�i?'�:..•'+adwa:+.a. emery'; !t;'4�ei:?7e %•wi°�M+Pta+:wi.- representative who will participate in t g, plf S��Aq.,iISR�.R4a. .w ., „ ... ,•, .; ° °; <,• ' .:►he Uperstik � df ,VW •47@211'Y!y iilidi h iiri if file icaimi ttpe spout . .,any relevant changes a ,th* facilYty. Tha facility operator shall promptly provide information to the committee for developing the emergency plan. Section 304 'Chemical Releases. There is a column on the list of 402 chemicals called the Reportable Quantity (RQ). If an amount exceeding the RQ Is released such that the chemical can leave the facility site, a report must be made. Reference is also made to chemicals other than the 402 on the list. The release notice must be made immediately to the coordinator of the local emergency response committee and to the state commission. The contents of the notice shall includes 1. The name of the chemical. 2. An estimate of the quantity. 3. The ties and duration of the release. 4. The media into which the release occurred. 3. Anticipated health risks. 6. Precautions to take, evacuation, etc. 7. Who to contact at the facility where the release occurred. A follow -up notification shall also be made, including: 1. Actions taken to stop the leak. • 2. Anticipated chronic health risks. 3. Where advise regarding medical attention can be obtained. Subtitle P Reuortino Requirements. Section 311 Material Safety Data Ghosts. All facilities that use chemicals covered by `OSHA Hazard Communication' type legislation must submit MSDSs for those chemicals to the local committee, the state Commission, and the local firs department. It seems that se_tion 311 covers Just about all chemicals and not just the list of 402 described previously. A list with specified information can be substituted for the MSDSs. The public, through the local committee, has access to all of the MSDS information. Section 312 Hazardous Chemical Inventory Forms. If you have chemicals covered by Hazard Communication, you must also submit an inventory form to the local committee, the state commission, and the local fire department. The inventory PAGE 3 OF 3 �J 8st:�5�•.sMvi•'r. i.Sreawx�rF:�a itat�y.: yy�+ ikas% bwe .�✓r!rv6'.cr.sr.d+r,�°.sik'';: ;,w.'�,�,Y'+y Tt}ti v�,:,. ab- �r,. 4� :,:•i•F��.'1::4w.'aa!ei��±. :ry �- >^tio.,..r.ar.A.asc *xa . shall+incle wf;at_} .rrl1�!!I,t#Ar ".Z.laforma ;len as loilorisi' , tti'iir r information, is presented .for, chemical categories;' not ' 'for individuil chewicalsf • 1. An estimate of the maximum amount of each chemical category present at the facility the previous year. 2. The amount of daily use. 3. The location of chemicals at the facility. Tier II information must be provided if requested by the local committea, the state commission, the fire department, other Officials, or the public through the local commission. Tier II information is for specific chemicals, including amounts, locations, storage facilities, etc. Section 313 Toxic Chemical Release Forms. If you use more than 30,000 pounds per year of a chemical found on a list (number 99 -169) generated by the Senate Committee on Environment and Public Works titled "Toxic Chemicals Subject to Section 313 of the Emergency Planning and' Community Right -To -Know Act of 1986 "9 you must submit a toxic chemical release fora for each chemical to the EPA. The form shall includes 1. Name and location of the facility. 2. Use category of the chemical. 3. Estimate of maximum amount of chemical at the facility during year. • 4. The treatment method for each wastestream and an estimate of the treatment efficiency. S. The annual quantity of the toxic chemical entering each environmental medium. This information will be available to local officials and to the public. It will also be used to sake a nation wide mass balance. This is an annual requirement. Section 322 Trade Secrets. You can withhold information but you have to detail why. Section 323 Information to Health Professionals. Any information required in sections 311, 312 or 313 shall be supplied to health professionals on request. This means if a request is made over the phone in an emergency, the Information will be supplied. The trade secret provisions of section 322 do not apply, and the information must be provided. PAGE 4 OF 3 • ++»�A71X�, Y.. i' 4 ;i:/: <Ijw,uiNF�y{Ni.w+R,i!nip'„ Mid{. Yi3:.• isti iY; 3l` AW +I:aY6'+i'!1'�M¢,'9AK+ir.;sY.` ffia:e;T aMkw�>+ CYM' 7!"';. u.. �. Fli§ �Jak`.+ 4' iaR��M5�1• tv'• Ai •sEt#�.t'$:::.5^.At_.�,�raF =F� ::. ..: y ✓. -., ..Mctinn'-324 Pabi'19: Atte{y{ rG� in .�. .a. ..... r. .� .... .. .. ... All of the MSDSs, release notifications, inventory forms, and any other data submitted to the local committee is available • to the public. The local committee must publish a notice in the local newspaper that the information is available. Section 323 Enforcement. 4259000 per day for not notifying that you have a threshold planning quantity (302 i 303). 4239000 for not notifying of a release (304). Criminal penalty of jail for a maximum of 2 years for not reporting a release under 304 for the first offense, 3 years for a second offense. Section 326 Civil Actions. Public care bring a civil action against the owner /operator or against the EPA for not complying with the provisions of this law. 40 GFR 300 NATIONAL OIL AND HAZARDOUS SUBSTANCES POLLUTION CONTINGENCY PLAN The codes that implement public law 99 -499 (SARA) are found in Subpart 1 of 40 CFR 300. The code requirements are very brief and only implement small portions of the law. A summary of the code requirements as published in the Federal Register November - 179 1986 are as follows. Subpart 1 Emergency Planning and Community Right To Know. 300.93 Establishes the TPO and the requirement for notification to the local committee if you have a quantity greater than the TPQ for any of the 402 chemicals. Also says that if you change your facility and the change will impact the emergency plan, you must notify the local committes. 300.94 Says if you have chemical release (spill) you must notify the local committee and the state commission and designates what must be in the notification. Also says a follow -up notification must be made. 300.93 Lays out the penalties as described in the law for noncompliance. The list of 402 chemicals is included with the threshold planning and reportable quantities. Will Winslow 12/7/1986 PAGE 3 OF 3 • 3t1�ilM %,n+rh�M'w+Y.��t�ri!w!+�ie�+' 4.•+MrA:y.!% +?N'M%'NA�M^� ]NNe#�i�M�MM�L; sou;:.+ ian: 7P:.• Y,. Altf. �!+' �A�i4. � .+iw,�.'tn:RMS).t.:w�4+.M`+Rsf� :'p'r�"N!ti The Emergency Planning and Community Right-To-Know Law Seminar Details Seminar Objective: This series of one -half day seminars will provide an opportunity for you to become familiar with key elements of Title III and provide you with helpful sug- gestions and techniques to ease the compliance burden of Title 111. Background: On October 17, 1986, the Superfund Amendments and Reauthorization Act of 1986 (SARA) was enacted into law. One part of the SARA provisions is Title Ill —the Emergency Planning and Community Right-To- Know law of 1986. Title III is one of the most far reaching pieces of environmental legislation passed in recent years. Title III requires industry, federal, state and local officials to establish emergency planning and community right-to- know reporting of hazardous and toxic chemicals. Although the Title III programs are still in their infancy, the regulated community, which includes most businesses, state and local officials, fire departments and other emergency responders, needs to begin to meet stringent new reporting and notification requirements. Who Should Attend: Industry owners and operators, environmental specialists, occupational safety and health specialists, state and local officials and emergency responders. Seminar Locations: October 26, 1987 — Bloomington Embassy Suites, 1 -494 & 34th Street, Bloomington November 10, 1987 — MnDOT Training Center, Arden Hills November 18, 1987 — Holiday Inn Downtown, Mankato December 2, 1987 — Regency Inn, 1 -94 & Hwy 75, Moorhead December 8, 1987 — Midway Motor Lodge, 1517 16th Street S.W., Rochester December 15, 1987 — Holiday Inn, St. Cloud January 7, 1988 — MnDOT Training Center, Arden Hills January 21, 1988 — Holiday Inn, 207 West Superior Street, Duluth January 28, 1988 — Marshall Inn, Jct. 19 and 23, Marshall February 4, 1988 — Decathlon Athletic Club, 7800 Cedar Ave. S., Bloomington Seminar Fee: Tuition, which includes refreshment breaks and resource materials, will be $55 per person for members of the Minnesota Safety Council, Minnesota Chamber and League of Minnesota Cities and 870 for nonmembers. Seminar Outline:. Each seminar will begin promptly at 8:20 a.m. Registration check -in begins at 8:00 a.m. 8:20 a.m. Announcements 8:30 a.m. Organizing Title 111 in Minnesota (Section 301) • The State Commission • The Emergency Planning District(s) • The Local Emergency Planning Committee 9:00 a.m. Regulated Emergency Planning and Emergency Release Notification (Section 302,303,304) 9:45 a.m. Break 10:00 a.m. MSDS's, Initial Inventory Reporting (Section 311) • Applicability • Forms • Deadline Annual Inventory Reporting (Section 312) • Tier I form • Tier 11 form 10:30 a.m. Toxic Substance Release Reporting (Section 313) 11:00 a.m. Trade Secrets (Section 322) 11:30 a.m. ■ Medical /Health Professional Access /Public Access /Community Involvement (Section 323,324) 12:30 p.m. ■ Adjourn Faculty & Planning Committee: E. Roscoe Evavold, Director, Employee Health Programs, Unisys Corporation Leslie C. Goldsmith. Water Quality Division. Regulatory Compliance Section, MN Pollution Control .Agency William L. Heim, Corporate Manager, Health & Safety, Honeywell, Inc. Lloyd Lund, Deputy Director, Division of Emergency Manage- ment, Department of Public Safety David Senjem, CS.P, Environmental Safety Coordinator, Mayo Clinic Lee Tischler, Director of Emergency Response Commission, Department of Public Safety Continuing Education Credits: Each seminar carries .4 continuing education units (CEUs) from the Minnesota Safety Council. This seminar is designed to meet the requirements for maintenance of certification points from the American Board of Industrial Hygiene, and contact hours from the Minnesota Board of Nursing. The conference program has been submitted for continuing education credits through the National Registry of Emergency Medical Technicians. The Emergency Planning and (please print or type) 4. 5. City State Zip Telephone area code number Your Name oc(ic ON 11mad N" 119d 7S Ultld agwd sn '8+p VWd UON 0S£SS NW uosut4o4nH 44nos ZZ AeatH Alta S314au6eW 'Auedwo0 WE L90" 4aa4dwaA Maaaep Please Register Today! organizations; $70%ii non- membeis. Feeincludes all re- source materials, instruction and refreshment breaks. Please check course you will attend: ❑ October 26, 1987 Bloomington ❑ November 10, 1987 Arden Hills ❑ November 18, 1987 Mankato ❑ December 2, 1987 Moorhead ❑ December 8, 1987 Rochester ❑ December 15, 1987 St. Cloud ❑ January 1, 1988 Arden Hills ❑ January 21, 1988 Duluth ❑ January 28, 1988 Marshall ❑ February 4, 1988 Bloomington NOTE: This confirms your registration; no confirmation will be sent. Mail to: Minnesota Safety Council, Inc. 555 Wabasha Street, Suite 102 St. Paul, Minnesota 55102 aacnosay ,fjajpS ayj OS16-16Z (ZI9) ZOISS elosauulyN `Ined 7S �TZol aims `laailS egsegeM SSS Ii�l►Jl�l 103 Aja Getting to Know SARA (Title III) The Emergency Planning and Community RfghtTo-Know Law What Does It Say? Al What Does It Mean for YOU • (u ( �% �� } Co-sponsored by: Minnesota esot . Cr ue ... Leag of Minnesota. A Minnesota Safety Council regional training course! N3ff1RSOTA SURGRNCT RRSPONSR 00101152101 . .. UWOIMRTION PAM W. 2 .. . . lmergas� Pliiiiij � �i �iia of Itiaaiiwtti ... •.. .. .._ . tyldred by Title III of ' $uperfmod Ammmdmaots sad Roamtbou i"timm let" ' — • is What the hrpnaat Emergency planning can help prevent hazardous paterials aceideato.pnd enable timely sad effective response in the event of a hazardous release. Reports of hazardous materials releases and spills are becoming increasingly common. Communities need to maintain a coo - tinuing preparedness capacity and to prepare a plan to respond to accidents. what is a Rasardoeu Materials Lsrgemcy Plan? An emergency plan for hazardous materials set identify the sources of the hazard, the susceptibility of the community to damages should a hazardous materials ruloass "cur, and the probability of damage taking place in the community. An emergency plan sat else assess the preparedness. and resposse capabilities of the community and describe the per- sonnel, equipment, and procedures to be used in caw of a haxardons materials release. Title III requires each emergency plan to include at lust each of the following: (1) Identification of facilities subject to the Title III ragaireoests; identification of routes likely to be used for the transportation of substances on the list of ex- tremely hazardowe substances, and identification of additional facilities contributing or subjected to additional risk due to their proximity to facilities, such as hospitals or "total gas facilities. (I) Procedures to be followed by facility owners and operators and local osrgeocy sod medical personnel during a response. (3) Designation of a community emergency coordinator and facility emergency coordinators, who shell make determinations necessary to implement the plan. (4) Procedures providing reliable, effective, and timely notification by the emergency coordinators and the community emergency coordinator to persons designated in the emergency plan, and to the public, that a release has occurred. (S) Methods for determining the occurrence of a release, and the area or population like- ly to be affected by such release. (6) A description of emergency equipment and facilities in the community and at each fa- cility in the community subject to Title III requirements, and an identification of the persons responsible for such equipment and facilities. (7) Evacuation plans, including provisions for a precautionary evacuation and alternative traffic routes. (8) Training programs, including schedules for training of local emergency response and medical personnel. (9) Methods and schedules for exercising the emergency plan. Who is Responsible? Most counties and municipalities in Minnesota already have emergency plane for various types of hazards. These plans only require some modifications and additional elements to meet the emergency plan requirements of Title I1I. Therefore, counties and municipalities have primary responsibility for amending their current emergency plans to include hazard- ous materials. For a county or municipality to develop a successful operational emergency plan requires the participation of a number of individuals, groups, and agencies in the planning process. All groups with an interest in the planning process should have, as a minima, input during the review process. By July 1, 1988, the state of Minnesota will be divided into seven districts each with its own local emergency planning committee. A local emergency planning committee will include representatives from elected officials, emergency services groups (law enforcement, fire- fighters, civil defense, first aid, health, local environmental, hospital and transporta- tion), facility owners and operator$, co ®unity groups, and broadcast and print media. Local emergency planning committees will not prepare plans, but review plans prepared by counties and municipalities in their district. Committees will assure that the emergency plans meet the requirements of Title III and that emergency plans for hazardous materials are coordinated in the district. The seven local emergency planning district boundaries will correspond to the regions estabished by the Department of Public Safety, Division of • Emergency Management for emergency planning. But the Minneapolis /St. Paul metropolitan region will be divided into two local emergency planning committees. Regional .• T,. aP .4�fl++Mfiwe?i+'i+(e#•�:!yun^fs yr•:!ny!> v4"Ar'+t''�e'A^* 3•'fi�- vwab�s�•g..�w e�M'� ,qa r'>+-++�.. w.rnti!+Al9+W�Ym:.g. w.YN'�- S'X.rxMy .,,;'�.teY,w Lm Ssmi..e'!V1'SU "M�]a.�1+s lFirAls''+.ifi. ai:.hM ?.ts. -� :`.:s_w yl -.'•i. �.►.... ir, 1.� •eF: v....M. n .. ,.. r, � 1'nM+'FWit'ASjie*A'}!M ` ,s .:yR' -. Required Facility Reporting • Key Dates to Remember 4 -17 -87 Governor appoint emergency response commission (301(a) 5 -17 -87 Facilities subject to Sec. 302 planning requirements notify ERC (302(c)) 6 -1 -87 EPA publishes toxic chem. release (emissions inventory) form (313(g)) 7 -17 -87 ERC designates emergency planning districts (301(b)) 8 -17 -87 ERC apoints members of local emergency planning committees (301(c)) Submit to ERC LEPC FIRE EPdL X X X 9 -17 -87 Facility notifies LEPC of selection X X of facility representative (303(d)(1)) 10 -17 -87 MSDS or list of MSDS chem. submitted X X X to ERC, LEPC & fire dept.(311(d)) 3 -1 -88 Facilities submit their emergency X X X inventory forms to ERC, LEPC & fire dept. (312(a)(2)) 4 -17 -68 Final report on emergency systems study due to Congress (305(b)) 7 -1 -88 Covered facilities submit initial toxic X chemical forms to EPA & ERC (313(a)) 10 -17 -88 LEPC complete emergency plan process X X (303(a)) 6 -30 -91 Comptroller general report to Congress X on toxic chemical release information collection, (313(k) 10 -17 -91 EPA report to Congress on Mass Balance Study (313(1)) X R R • • �..�.vKl.'f� *'y;iiii Y,jaM+A:Y'.ie!^.wh�a�f;c( eel'+'.; h�fW^ iw.: ��PYe+ i{+•' S' s:°/ yir' rn1�1, i�. T�: Y'. 3fi: hYR i;.' rK.: ri. a� .vJr'r :J4<ed.°'I,i:vPt:.� :wep �,_�,a::'[i['•R {�A: -.,k` w,jt,^ati...wRi :Y� f { c.:rf;ns:on f >r ae D..isoot ! E^.+ergen,y Management will provide staff support for the lots' emergency planning committees. fhe State Emergency Response Comiisaion has final approval.of.411 emergepcy plan for haa- . «seay�.u.•wYr. -. wv� Mn..,r.ae rwwa,M!�•W Dreg.99µg.and operation of local eve!4ihey planning�1m.. ties. for !assuriM'wes[er.ty►J�ag ....;.._ metton and opentin et local emergency planning eo�ittsss, for assuring eossiatnacy Zai f administration of Title III throughout Minnesota, and for providing information require • by Title III to counties and municipalities for their planning activities. This informe- tion includes names of facilities subject to the emergency planning provisions Of Title III, names of facility coordinators yho. will provide technical assistance in the develop - ment of emergency plans, and a list of hazardous chemicals present at facilities covered by Title III. In addition, Title III requires facility owners and operators to provide any information necessary for developing and implementing the emergency plan. Now is the Plan Prepared] As previously indicated, counties and municipalities have primary respousiblity for amending their current plans to meet Title III emergency planning requirements. To assist counties and municipalities in the preparation of plants the state and federal government are developing training programs and guidance documents. The state of Minnesota has re- ceived Title III training funds which would provide for a program that would reach public officials, local emergency plannari and local emergency planning committees+ facility oun- are and operators, and emergency responders. The Division of Emergency Management will be conducting training sessions thoughout Minnesota for public officials, emergency, planners, and owners and operators. These sessions will focus on the emergency planing require- ments of Title III. The State Board of Vocational htbuical Educatim will coordinate hazardous meteriala training for emergency responders. The training program abould begin in November 1987 and continue through June 1988. The state will request funds for train- ing in subsequent years. The Division of Emergency Management has prepared a "prototype" emergency plus O%icb pee - vides guidance to counties and municipalities as they modify their existing emergency op-` Orations plan to include the requirements of Title III. This prototype plan should be available in October 1987. Title III requires that the National Response Team (NRT) which is composed of fourteen federal agencies, be responsible for publishing guidance documents for the preparation and implementation of hazardous materials emergency plans. 'In addition, the Environmental Protection Agency, Federal Emergency Management Agency, and Department of Tranaporstion are preparing guidance documents. The following guidance documents have been released: .Hazardous Materials Emerge -y Planning Guide, March 1987 • For copies write to: Hazmst Planning Guide WH -562 -A 401 M St. S.W. Washington, D.C. 20460 .Site Specific Technical Guidance for Hazards Analysis - Emergency Planning for Extremely Hazardous Substances; 1987. For copies write to: The chemicals industry is expanding efforts to improve local emergency response planning and can provide assistance in plan preparation. The Chemical Manufacturers Association, through its Community Awareness and Emergency Response (CAER) program, can provide infor- mation on hazardous chemicals and direct communities to facilities participating in the CAER program. The American Institute of Chemical Engineers has established a volunteer program to assist local co ®unities by providing chemical engineering expertise to plar- ners responsible for the emergency plan. Contact the following for more information abn.t these programs: Chemical Manufacturers Association American Institute of Chemical Bmgineerm 2501 M Street, N.W. 1707 L Street, N.W. Washington, D.C. 20037 Washington, D.C. 20036 (202) 887 -1265 (202) 223 -0650 Title III requires the completion of emergency plans by October 17, 1988. The Minnesota Emergency Response Commission will periodically release information papers about the emer- gency planning process in Minnesota. For additional information, contact: Lee Tischler, Director Emergency Response Commission Department of Public Safety State Capitol, Room 8-5 - St. Paul, MN 55155 - - Phone: (612) 296 -0481 t7e+�]sm'• ^•1Mn'?'lka:Jw :.76". y" t1.:% w- ar{e4i.:.f+ <iai +d• :ir.Hl:•AV.t j`1ad'•K .'�6.ss�nY +Wr.�yy'^.4lfc -�. FY'..g1'A,'Mr. .ys "�+r �r�h.Y%'- <�r�5. -dY Ta.- .+k!s+i�,: � �...v :b7 v.• y► �mMSf w: sMY :r.+'� :aywr»r41►r'Wq.�:FI?Ws *YM .IF �n!F'si..aw,t.^e:tf•yY,MmM'1 •v �►*�fM'G�wcawr�M.r.i�..eys'4 'st •. � : -+`wvw w: s'giiise'+p -•s:: �+� BID TABULATION . CITY OF HUTCHINSON PROJECT Vacant Lot - 325 Adams St.S. DATE October 12, 1987'- 2:00 P.M. BIDDER SURETY AMOUNT DELIVERY David A. Whiting Hutchinson, MN $750.00 $7,500.00 • 0 'G BID OPENING: October 12, 1987 is Sid 16,01e 14e.4NT LOT LoCr17E�{ AT YAS �a�A��S -ST r A.y s�IA�.C�i of A &.icr orb /77./is O100,4)0.1 07'y Ml IW46 A�lio vA7T O F '�7, Sop ,�—°- ` sE ✓EN 77/o uS�9�V � F / ✓E f�uy diL.Ed) . Tii /S /�AO/ /S AYJAdE On 7.ve 1= o 11040iyy �osrdil'izY/t /. CATy c� A !� /�,vy .9hr .gssE'ss ✓yl EA7 rs 1.1 vim. C.Ty /[Ji /( / %�y /Arty Z?.9a*' TA,rES qt 0 Ahy TAXES k)Ue iy 1q6% u.)/ <C y•e947- -07* 7 -/,VE To iAIQ,00eT 7;VC TITLE (NUT >o E�i'CEElO ado awy.$) �l64.rE �O / Hd Eadl rfcY /.l AI'lley ole,04r2 'ot ,dos .go%nis .S7 = ffuTC'f�i�Y.fo.1 i lLIK � 353.f o s87- 4'82 9 -G Agrff (612) 587-5151 1 1 CITY OF HUTCHINSON 46P -,"37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 lJ juIOBER, 13. 1967 TO: MAYOR & CITY COUNCIL ------------------------------------------------------ FROM: KEN MERRILL. FINANCE DIRECTOR ------------------------------------------------------ SUBJECT. PROPERTY SALE OF 325 ADAMS STREEi -------------------------------------------------------------- The proDertv at 325 Adams Street (Lot 6 Block 36 S 1/2 City) has $193 due for last half of 1987 taxes. There are no outstanding assessements on this prooerty nor any unpaid bills. (612) 587 -5151 • CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST MINN. 55350 OCTOBER 8. 1987 TO: MAYOR & CITY COUNCIL FROMi KEN MERRILL. FINANCE DIRECTOR SUBJECTi AIRPORT GAS KEY DEPOSIT REQUIREMENTS -------------------------------------------------------------- Due to increase cost of replacement. we ask the council to approve the pas key deposit of $50. from our current requirement • of $30. As the memo from Doug Meier points out this iust about covers the city's cost of replacing lost keys. • 9 -/7/, (612).587.5151 .. . f/UTCN' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST • HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: August 5,1987 TO: Ken Merril ------------------------ - - - - -- PROM: Doug Meier ------------------------ - - - - -- SUBJECT: Key Deposit ------------------------ - - - - -- Request that the Airport Gas Key Deposit be raised from $30.00 to $50.00. This increase is necessary because the locking mechanism now cost $40.00 and the two keys required cost $5.00 for a total . material cost of $45.00. This does not include any cost for shipping. While the $50.00 doesn't cover the manhours involved when a key is lost, it does recover the cost of the materials required to make necessary repairs. • 4.•:: Fqc*+ ixxh. iNS�+ as!':«; rr!.. MA• r�•.. nY!' 4i/ �, ir. v;:. �, �; !!la�rN.�:eouo.:nei�:4..1�'Smg. xis. T+.+ X: �. i» L' s:>.+ a... MYisSieirr.fi#�'+S ^s,�y.- ur..;i.:�.:r M�+wt.�^..v� a_v,++� /rt1•N►Xr?.Y.. �7J • r1 u (6T2) 587- 5151 „ CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: October 8, 1987 TO: &,"kayor and City Council FROM: Director of Engineering ia, RE: Parking Restrictions in the Area of the Junior /Senior High School The accompanying parking survey was submitted to residents on Boulder Circle, Boulder Street, Stoney Point Road and Alan Street from Lea Avenue to Roberts Road. Responses to the survey are shown on the attached drawing. On the drawing, the circled number represents the address of the respondent, and the series of numbers with dashes beneath the address is a coding of the response. The number on the left represents the parking alternative most desired by the particular respondent, and as the response code proceeds to the right for each respondent, the response code shown is less desirable. Therefore, the response number on the furthest right of each code is the least desired parking alternative for the particular respondent. No response code means the survey was not returned. A number followed by zeros means only one preference of a parking alternative was shown on the survey. It is evident from the results that the consensus of the residents on Boulder Street is that parking be prohibited on both sides of the street from 8:00 A.M. to 4:00 P.M. on school days only. observations since school resumed in September indicate that a parking problem does persist on Boulder Street from Roberts Road north to and including house number 409. Other streets included in the survey do not appear to have a problem, and the survey responses indicate that fact. However, a number of respondents showed a concern for high speeds in the area. Many respondents, particularly those on Boulder Street north of Boulder Circle, preferred that parking be restricted because of excessive speeds. Studies indicate that the effect of removing parking will be to increase speeds because a wider roadway with less lateral impedence is presented to the driver. Perhaps more frequent patrolling of this area by the Police Department will mitigate the speed problem. A proposed ordinance is included herewith, that would prohibit parking on both sides of the street on school days between the hours of 8:00 A.M. and 4:00 P.M. on Boulder Street from Boulder Circle to Roberts Road. EA /pv enc. � !(t,!+h +,R S�'Vr3.!�CM►�k lYK A."Wif-.YMR�i�liih� `' . �A1. �4: NY!%' i, fYa+ yi.' qP'! W` �" �iMd' Ma' �1fi• l !M�'!,w'i�WY!!tI,i�aF?yir4tak^t rC+1N'^MF'!:},•i Y4 r14 /pi(: ,6;2) 587•SISI op CIT r .OF HUTCHINS.O.N.:...... : ? 10 IGTON4VE --WE:T July 29 , 1987 Dear Resident: The City is considering restricting parking on a portion of or the entire block on which you live. Out of _concern for access, safety and aesthetics in this residential area, the City Council may restrict or totally prohibit parking on one side or on both sides of the street. To assist in the decision making process, please complete the Parking Survey at the bottom of this letter by numbering 1 thru 5, the restriction alternatives shown; 1 being the alternative you most prefer and 5 being the alternative you least prefer. Remove the survey from this letter and return it in the enclosed, self - addressed, stamped envelope on or before August 17th, 1987. Your input will be considered in our recommendation to the City Council and in the Council's decision. Thank you! Sincerely, • z l tw' Director of Engineering EA(pv cc: Mayor and City Council Gary D. Plotz, City Administrator Residents of Alan Street from Lea Ave. to Roberts Road; Stoney Point Road from School Road to Roberts Road; Boulder Street from School Road to Roberts Road and Boulder Circle --------------- --- - -- - --- CITY OF HVICHIYSON PARKING Sl1R%TY ENGINEERING DEPARTMENT ADDRESS: _ No Parking. Anytime (to be placed on both sides of street) _ No Parking Anytime (to be placed on one side of street) No Parking 8:00 A.M. to 5:00 P.M. School Days Only (to be placed on both sides'of street) . No Parking 8:00 A.M. to 4:00 P.M. School Days Only fto be placed on one side . of street only; No parking restrictions of any kind should be enacted at this time. DO k I si I s R - 4 V62 ace** 190ITFON 0 OD f It Iii K CIRCLL is tt tl to M A r FM � -1 IT �I fm 2isrr a L _ -1 C -1 ROAD 11 No Parking Anytime (to be alaced on both sides of street) 2 No Parking Anytise (to be placed on one side of street) No Parking 8:00 A.M. to 3:00 P.M. School Days Only (to be placed on both sides of street) 4 No Parking 8:00 A.M. to 0:00 P.M. School Days Only (to be placed on one side of street only) So parking restrictions of any kind should be enacted at this time. 4os - Arddress alFcrwd:h6'Pi �1 — �ddre55 t Y _ .. ;ORD;NANC£. NQ,. 10! 87 ORDINANCE AMENDING SECTION 715:40 OF THE 1974 • ORDINANCE CODE OF THE CITY OF HUTCHINSON RELATED TO TIME LIMIT PARKING ZONES THE CITY OF HUTCHINSON DOES ORDAIN: Section 1. Section 715:40 of the 1974 Ordinance Code of the City of Hutchinson, entitled "Time Limit Parking Zones ", is hereby amended by adding thereto Subdivision No.15, which shall be as follows: Subd. 15. No vehicle of any kind, whether motor vehicle or otherwise, shall be left standing or parked between the hours of 8:00 A.M. and 4:00 P.M. during school days on either side of Boulder Street from the intersection of Boulder Circle with said street, to the intersection of Roberts Road and Boulder Street. Section 2. Penalty. Any person violating the provisions of this ordinance shall be guilty of a penal offense and upon conviction shall be punished by a fine of not more than three hundred dollars or by imprisonment for not to exeed ninety days, or both. Section 3. Effective Date. This Ordinance shall take effect upon its publication. Adopted by the City Council on the _ day of 1987. • L. Ackland, Mayor ATTEST: Gary D. Plotz, City Administrator • C:77 V ZH.HNGTON AVENUE 'WEST 7 {1NSON. MINN. 55350 M E M O DATE: October 8, 19877 TO: Mayor and City Council FROM: Director of Engineering & Finance Director RE: Request to Use 1987 Improvement Bond Funds for Stockpiling Gravel The recent extended day period has resulted in the water table being extraordinarily low ;— the gravel pit located at the Street Deparrment site. The Street Departmer.= is in need of gravel material and the low water table will expedite excava—:=.ng the material and will thus result in a cost savings. Since the vast majori -y of the aggregate base is used for restoration and maintenance of bonded projects, funds from the 1987 Improvement Bond could be used to defray the cost. Two quotations were attained for equipment rental to stockpile gravel base at the site, as follows: Erickson. & Temnlin Contracting $90.06/Hour Mathiowetz Ccr- truction Company $75.00 /Hour A forty hour work weer would result in a total expenditure of $3,000.00, based on the low quotes. Authorization is requested to spend up to $3,000.00 from the bond fund for stockpiling gravel. Respectfully submitted, 1 � � Eugen Anderson Director of Engineering Kenneth Merrill Finance Director EA /pv • (612) 587 -5151 • CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: October 6, 1987 TO: ✓I;ayor and City Council Members FROM: Director of Engineering RE: Supplemental Agreement No. 2 for Letting No. 4, Proj. 87 -10, 87 -11, 87 -21 The accompanying Supplemental Agreement relates to the High Street project. In particular, it would add items of work to the original contract that will provide for suitable and adequate restoration that will mitigate erosion while restoring adjacent areas to a condition equal to or better than that prior to construction. • The increased cost is compensated by an anticipated underrun in aggregate base, bituminous surfacing and curb and gutter, which totals about $9,500. The anticipated underrun will reduce the City cost on the project, which was about $32,600. Council approval of the proposed agreement is requested. EA/pv attachment u Respectfully submitted, iuv,v� arJ� a 0��) iugenag Anderson Director of Engineering •:Si:;C1hA•..�.CAiS: rid.:: r. W.... �{ aA�+.+° t�/ �`-":\': ar. 4i•✓' t' AL}' Ya.: W:. 1r ..�a:r#JV.:S-'I:Y: +'�.�::l..: ia.; '„a w�.w ...l.:.... a_... _.n,�:......,.vM ., ..r....: �. /L \� .., CITY OF WCHINSON, MINNESOTA UffLUMUL 71GUN dWT No. 2 SuPP. to Contract No. LETTING 4 Supp' AgMt. No. . 2 SA"t ' 1 0f 2 W ttractor Project tale ject City Project kinson Blacktop service, Inc. N/A I N/A ress P. O. Box 538, Location South Roberts Road, Sibley Avenue, 105 E. De t St., Litchfield, MN 55355 Bradford St. & High St., Hutchinson, *IN This contract is amended as follows: WHEREAS, this contract provides, among other things, for the construction of grading, aggregate base, curb and gutter, bituminous surfacing and appurtenances, with pertinent pay items therefore; and WHEREAS, the contract does not provide for restoration that adequately addresses safety and erosion concerns; and NNEREAS, the Engineer has determined that extra work is required to provide suitable restoration. NOW, THEREFORE, IT IS MUTUALLY AGREED AND UNDERSTOOD: 1. That the Contractor shall provide all labor, equipment and materials required to install steel reinforcement in concrete curb and gutter and driveways, remove and reconstruct sidewalk, relocate mailboxes, construct 12" storm sewer, install bicycle safe stormwater inlets, and place topsoil and sod. 2. That the construction shall be in accordance with the applicable provisions of the contract plans and specifications, and as directed by the Engineer. Topsoil shall be laced to 4" minimum compacted thick:acss. 3. That the unit of measure for the extra labor, equipment and materials, all as provided by the Contractor, shall be in accordance with the "Estimate of Cost" contained hereinafter. 4. That the negotiated unit price for the extra work specified herein shall be in accordance with the "Estimate of Cost" contained hereinafter. 5. Contract time will not be revised except as may be provided under the provisions of MN /DC°_' Specification 1806. 6. The Contractor will not make clair. of any kind or character whatsoever, for any other costs or expenses which he may have incurred or which may be hereafter incurred in performing the work or furnishing the materials required by this agreement. inal contract Amon 05,695.00 inal Contract Date y 12, 1987 Dated: , 19 Dated: 19 Dated: , 19 . 19 Mayor Cit C or Administrator CITY OF NUTCNINSON, MINNESOTA SUPPL04WTAL ACREBIEKT Snpp. to Contract No. LETTING 4 supp. Agmt. No. 2 86Nt Atkinson Blacktop Service, Inc. N/A I N/A 7 -10 87 -11 Fkddresq P. O. Box 538, Locat On South Roberts Road, Siblev Avenue, 105 E. Depot St., Litchfield, MN 55355_ Bradford St. & High St., Hutchinson, MN This contract is amended as follows: ESTIMATE OF COST ITEM UNIT QUANTITY UNIT PRICE F &I 1/2" Deformed Steel Rebar L.F. 80 $ 0.25 $ 20.00 Remove Concrete Sidewalk S.F. 117 0.35 40.95 4" Concrete Sidewalk S.F. 168 2.00 336.00 Remove & Relocate Mailbox EACH 3 15.00 45.00 12" R.C.P. Class II 0' -8' Deep L.F. 21 19.90 417.90 _ Type "B" Catch Basin Frame & Grate EACH 2 165.00 330.00 Topsoil Borrow (C ) C.Y. 160 11.00 1,760.00 Sodding S. Y. 240 1.35 324.00 Sodding (w /pegging) S.Y. 100 2.20 220.00 Total Increase-------------------------------- --- --- ----- ----- ---- --- --- - -- $ 3,493.85 Original Contract Previous Additions by Supplemental Agreement Addition This Agreement Total-- ----- -------- - -- --- Percentage Increase $105,695.00 May 12, 1987 Dated: , 19 Dated: , 19 Dated: , 19 $105,695.00 • 3,924.00 3,493.85 - -- $113,112.85 7.028 ng . +sj x +,.i- +re -c4�Y hP.' .+..,,{a. ... rq". �. 'h. ,�9.. •.. .., r. ,.D'i .. '•v.:•y. ... .,tip 19' City Administrator 0 (612)587-5151 ITY OF HUTCHINSON VASHINGTON AVENUE WEST WNSON, MINN. 55350 M E M O DATE: octobar 2, 1987 To: ✓Mayor and City Council IRCM: Director of Engineering RE: Supplemental Agreement No. 3 for Project 87 -17 The attached Supplemental Agreement pertains to the sanitary sewer and storm sewer project that serves, among other areas, the West Elementary School. Changes contained therein were brought about by problems in obtaining right -of -way for the lift station, which necessitated relocating the lift station,and because the future street grade was lowered from that shown on • the plans. Your consideration and approval of this agreement is requested. EA/pv enc. • Respectfully submitted, Eug Anderson Director of Engineering q-41 CITY of KVrCHINSON, MINNESOTA Sapp. to Contract No. L TTING Supp. Agmt. NO. 3 SWLMMTU, AGREMONT Sheet 1 tractor a ect rate Project City Project am construction N/A N/A 87 -17 less Location Dale Street to School Road 6 on School FAL ,x 42. Willmar, MN 56201 by New School Bldg. Site Hutchinson MN This contract is amended as follows: WHEREAS, this contract provides, among other things, for furnishing and installing sanitary sewer and appurtenances, with pertinent pay it therefore; and WHEREAS, for reasons of right -of -way, the lift station was novel from the planned location; and WHEREAS, to gain access to the sanitary sewer for connection, it became necessary to excavate into the Dale Street roadways and WHEREAS, field drain tiles_weSe encountered that required connection to the storm sewer to maintain drainage; and ' WHEREAS, for reasons of future drainage of abutting property, the future planned street grade was lowered. NOW, THEREFORE, IT IS MUTUALLY AGREED AND UNDERSTOOD: 1. That the Contractor shall furnish all labor, equipment and materials required to lower the sanitary sewer force main to provide 18" minimum clearance beneath the storm ewer; construct 12" sanitary sewer in the 16' to 181 depth zone and in the 18' to 20' depth zone; restore the roadway pavement on Dale Street; and connect inplace field drainage tiles to the proposed storm sewer. 2. That the construction shall be in accordance with the applicable provisions of the contract plans and specifications, and as directed by the Engineer. 3. That the unit of measure for the extra labor, equipment and materials, all as provided by the Contractor, shall be in accordance with the "Estimate of Cost" contained hereinafter. 4. That the negotiated unit proce for the extra work specified herein shall be in accordance with the "Estimate of Cost" contained hereinafter. S. Contract time will not be revised except as may be provided under the provisions of MN /DOT Specification 1806. . Contract Amount .701.60 Dated: 19_ Director of Engineering Contract Date L2, 1987 Dated: 19_ Contractor Dated: 19 Mayor 's �W`v: %.L'.. •wYP.laM i'.,:' :j� lw i.' � �. +wCv,'i . Uat ed: :n.v.:h a•jpq.. }:.:'�i.:p.d..., iiA - «.v'. .a .r'.: .`. .. .�.. ...'..... ..... ////��1 .. ,../ ,..�.. City Administrator CITY OF HLM CHINSON, MINNESOTA Box 42 Supp. to Contract No. LETTING 5 NO. 3 SUPPLEWNTAL AMIONT Shbit ' " Or 2 - NO. 3 Fed. ect tats Project City Oct N A r N/A Location Dale Street to School Road 5 on School Rd. This contract is amended as follows: 6. The Contractor will not make claim of any kind or character whatsoever, for any other costs or expenses which he may have incurred or which may be hereafter incurred in performing the work or furnishing the materials required by this agreement. Increase Items: Item ESTIMATE OF COST 12^ PVC 16' -18' Deep 12" PVC 18' -20' Deep Lower Force Main Bituminous Patching on Dale St. Field Tile Connection Total Increase----------- --- ------- ----- - - --- quantity Unit Unit Price Amount 18 L.F. $ 20.00 $ 360.00 24 L.F. 23.00 552.00 1 LUMP 951.80 951.80 1 LUMP 287.50 287.50 4 EACH 42.50 170.00 $ 2,321.30 Decrease Items• Item Ouantity Unit Unit Price Amoun* 12" PVC 12' -14' Deep- 22 L.F. $ 16.00. $ 352.00 12" PVC 14' -16' Deep 22 L.F. 17.80 391.60 Road Restoration, 1 LUMP 1,950.00 1,950.00 Total Decrease----------------------------- ----- -- ------- --------- -- ---- $ 2,693.60 Net Decrease--------------------------- ---- ------------------- -- - - -- $ 372.30 Original Contract $183,701.60 Previous Additions by Supplemental Agreement 3,863.44 Deletions this Agreement (372.30) Total --------------------------------- ---------- $187,192.74 Percentage Increase 1.9% e Dated: , 19 Dated: , 19 Dated: , 19 �i.�ic.W+fi'e:.4 • a.:.a..+y;r�f?dF:Vr 41Sirdbr: , City Administra W (612) 587 -5151 CITY OF HUTCHINSON WASHINGTON AVENUE WEST TCHINSON, MINN. 55350 OCTOBER 8, 1987 TO: MAYOR & CITY COUNCIL ---------------------------------- ------------- --- ------ -- - - -- FROM: KEN MERRILL, FINANCE DIRECTOR -------------------------------------- ----- ------- --- --- - - - - -- SUBJECT: DEFEASANCE OF 1984 PARKING BONDS Bill Fahey, of Ehlers & Assoc. has reviewed our current cash postion with regard to defeasance of the 1984 parking bonds. It would be asked of the council to authorize Bill, and city staff to prepare the necessary paper work to defease this bond issue. Costs of this would 3,e fees for Ehlers, bond counsultant, and possible CPA costs. There would not be a bond issue required. • At the next council meeting the package would be presented at which time the council may approve or disapprove the specific defeasance package. In a defeasance of a bond issue timing becomes very important. Blocks of treasurer bills, bonds, and other government issue must be committed and can be held for only a very short period of time. By taking this action we will relieve the city of some debt (665,000 is currently outstanding). • -N n:.t .Y.Yl. l'(. .'. `Y \M .•rY }%:�jM\ :Y:. �•i��..:q :. •-- .Y• ;�R- ,.u3'..)•[.y "1� \LJ•': ti�bh<r .f.�Y.-i. MT frr.ir.:..A V.}'.••.�.,,k.n.V..�' °!..[['. [...a.: =.'• \. H( r. ...l..n />V� / /j /� /��]�� W rML LEADERS IN PUBLIC FINANCE October-8, 1987 Mayor and City Council City of Hutchinson Hutchinson, Minnesota RE: Defeasance Finance Report /Advance Refunding of City Debt r,7S,*97p�� ... CT J967 im 0 8�. 00 The City is in an excellent financial position to strengthen its credit rating while reducing debt and releasing heretofore dedicated cash for other legal purposes. Defeasance More clearly, the process involves the purchase of U.S. Government Securities in an amount to pay the principal of and interest on a specific debt issue. The result is the debt is cancelled and if any cash, investments or other assets remain, they can be transferred by the City Council for any legal purpose. The securities are placed with a trustee bank to assure bondholders the debt will be paid on a timely basis. It further assures the rating service the debt is fully cancelled. We believe that the Parking Improvement Bond issue is the most logical to defease. We have been watching the market carefully for an opportunity. Now is the time! • On August 7th, the cost to the City for the securities would have been $711,000, on August 14th $704,000 and on Wednesday, October 7, 1987 it had dropped to $609,254. The cost of securities varies daily as. taxable interest rates rise and fall. In this case the higher the interest rates, the lower the costs. The above cost also includes the interest payment due November 1, 1987. Additional costs are: Dorsey — approximately $1,500 for legal work, and Ehlers — approximately $4,900 for structuring escrow, purchasing securities by competitive bid, opening escrow and coordinating the entire process. We do not recommend a rating consideration until the City issues debt. Very truly yours, EHLERS AND ASSOCIATES, INC. VJ William E. Fahey President and Chief Executive Officer WEF:nel u SW Marquette Avenue • Minneapolis, MN 55402 - 1255.612- 339 -8291 - - - If — M, City of Hutchinson, Minnesota Defeasance ' $765,000 G. 0. Parking Ref:a:dino Bards dated May 1, 1984 HUTCHINSON PARKING -- Defeasance to Call Closing date (mm.ddyyyy): 11.011987 $0 US Note FNMA Face Amount: $0 12.375 IL 10.5 Type: US Note 10. 5190 4.151990 10.151989 Coupon: 7.25 Date of Maturity Date: 11.151996 Disbursement $0.00 Price: 90.00 -------------------------------------------- Nov 1, 1987 May 1, 1988 $0.00 Nov 1, 1988 $0.00 May 1, 1989 - $0.00 Nov 1, 1989 $0. May 1, 1990 $0 0 Nov 1, 1990 $ .00 May 1, 1991 0.00 N1A 0 Call date 5 -1 -91 7- Oct -87 $0 US Bond 0 0.000000 0.00 $0.00 $0.00 $0.00 $0. $0 0 $ .00 0.00 $0.00 141A B:HUCPK2CL.WK1 $410,000 k $0 $50,000 $0 US Note FNMA US Note FNMA 12.375 IL 10.5 12.1 4.151991 10. 5190 4.151990 10.151989 $25,368.75 1 5 00 103.00 108.00 109.00 -- - - -- $3,450.00 - -- ---- --- - --- $25,368.75 P3.00 $2,625.00 $25,368.75 $.00 $2,625.00 $25,368.75 '$0,.00 x$0'100 $2,625.00 $25,368.•.75 .. $2,6.25.00.. $25,368.75 $000 $2,625.00 • $25,368.75 $0.00 $52,625.00 $25,368.75 $0.00 $435,368.75 10:47:03 $0 US Note 8.875 2.151996 101.00 Y $0.00 VA h° �� /or 2, $48,000 US Note 14.375 4.151989 108.00 --------------- ,$0.00 -- - - -- $3,450.00 '$0.00 $3,450.00 $0.00 $3,450.00 $0.00 $51,450.00 $0.00 $23,000 .$45,000 $20,000 US Note US Note T-Bill 15.375 13.25 0 10.151988 4.151988 10.151987 107.00 103.00 99.00 -------------------------------------------- $1,768.13 $2,981.25 $20,000.00 $1,768.13 $470981.25 -------- -- -- - -- $24,768.13 27994 33599 0 • 17J 1.j�,..Fr. at�kw.::' 4MMwgr: 'K'"S,�iMI�j+Yta+ryrY?u�f4^�s:R �ItL�::' �: �?-". 7�' �' �Yr• r.', �:'. �w, w1:%.; y! �!( pti>: 41►+ w, i; ane:# N�.' s! M! s�+ Nr"; tr.- K' Cw-•• r, !+r+g}%*F',!Yesi+M+:4e�s�'�Ii.= Sum of Sum of actual Disbursement Disbursements cost of Beginning Requirements 845167 Securities Cash Below is: Cumulative Plus Beg.Cash 5400 844508 Balance 609254 - -------------------- --- -- -- - --- -------- -- -- - -- 27994 33599 77994 36798 26194 66816 76194 70066 24344 73716 74344 77365 22444 80290 515000— 659 0 • 17J 1.j�,..Fr. at�kw.::' 4MMwgr: 'K'"S,�iMI�j+Yta+ryrY?u�f4^�s:R �ItL�::' �: �?-". 7�' �' �Yr• r.', �:'. �w, w1:%.; y! �!( pti>: 41►+ w, i; ane:# N�.' s! M! s�+ Nr"; tr.- K' Cw-•• r, !+r+g}%*F',!Yesi+M+:4e�s�'�Ii.= AM • J r1 L_J 330 PARK AVENUE NEW YORK, NEW TORE 10022 (212)616.9¢o0 060 FIRST NATIONAL BANK HUILDINO P. O. BOX 648 ROCHESTER � MINNESOTA 63903 (30])238 -3136 510 NORTH CENTRAL LIFE TOWER 666 MINNESOTA STREET ST. PAUL, MINNESOTA M101 1612)22) -BOLT 313 FIRST NATIONAL BANK BUILDIFO w ATEATA. MINNESOTA 55.91 (612)475 -0313 3 ORACECRCRCH STREET LONDON EC3V OAT, ENGLAND 0I- 929 -3336 DORSEY & WHITNEY A Purnuau,. I.aunvo Pwrtep,ow.,. Cpp,oux,ms 2200 FIRST BANK PLACE EAST MINNEAPOLIS, MINNESOTA 55402 (612) 340 -2600 TELEX 29 -0605 TELECOPIER (612)040 -2868 JEROME P. GILLIGAN (612) 340 -2962 October 8, 1987 Mr. William Fahey Ehlers and Associates 507 Marquette Avenue Minneapolis, Minnesota 55402 Re: Defeasance of Parking Improvement Bonds of 1984 of the City of Hutchinson, Minnesota Dear Bill: 1200 FIRST INTERSTATE CENTER 401 NORTH 31- STREET P. O. BOX 71M BILLINGS. MONTANA 32103 (600183¢ -3800 201 DAVIDSON BUILDING 8 THIRD STREET NORTH OBEAT PALLS. MONTANA 64101 (400 1727-0632 127 EAST FRONT STREET MISSOULA, MONTANA 39602 (606)121-6026 DO RUE LA WE= 75006 PARIS, PRANCE 00 -� (1140 -62.13 -fi5 OIL- 3311]b- 62 -32 -50 ^0��,2131415 f6l>>�Js O yg1 � OCS 1:x,1` Enclosed is a form of resolution of the Hutchinson City Council approving the defeasance of the 1984 Parking Bonds. The resolution contains a blank in paragraph 2 in which there should be inserted the maximum purchase price of the securities. The resolution provides in paragraph 3 that the Parking Bonds are to be called for redemption on May 1, 1991, which is the first call date for the Bonds. In reviewing this matter further, it appears that the special temporary period of Treasury Regulations §1.103- 14(b)(12), which provides a temporary period of up to the first call date on certain issues, does not apply to the Bonds because the Bonds are refunding bonds. Consequently, the funds in the escrow account will need to be yield restricted to the yield on the Bonds. JPG:cmn Enclosures If you have any questions, please give me a call. Yours tru 110 P. CERTIFICATE CITY OF HUTCHINSON STATE OF MINNESOTA ) COUNTY OF MCLEOD ) ss. CITY OF HUTCHINSON ) I, the undersigned, being the duly qualified City Administrator of the City of Hutchinson, Minnesota, hereby attest and certify that: 1. As such officer, I have the legal custody of the original record from which the attached resolution was transcribed. 2. I have carefully compared the attached resolution with the original record of the meeting at which the resolution was acted upon. 3. I find the attached resolution to be a true, correct and complete copy of the original: RESOLUTION NO. Resolution Relating to General Obligation Parking Improvement Refunding Bonds of 1984; Authorizing the Defeasance Thereof and the Execution of the Necessary Documentation in Connection Therewith. 4. Said resolution remains in full force and effect in the form in which adopted and has not been amended or repealed. 5. I further certify that the affirmative vote on said resolution was ayes, nayes, and absent /abstention. 6. Said meeting was duly held, pursuant to call and notice thereof, as required by law, and a quorum was present. WITNESS my hand officially as such Administrator and the seal of said City, this day of October, 1987. 0 n LA Gary D. Plotz . (Seal) City Administrator 0 Member introduced the following resolution and moved its adoption; RESOLUTION NO. RESOLUTION RELATING TO GENERAL OBLIGATION PARKING IMPROVEMENT REFUNDING BONDS OF 1984; AUTHORIZING THE DEFEASANCE THEREOF AND THE EXECUTION OF THE NECESSARY DOCUMENTATION IN CONNECTION THEREWITH BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota (the "City "), as follows: 1. The City has issued its General Obligation Parking Improvement Bonds of 1984 (the "Bonds "), dated as of May 1, 1984 in the original principal amount of $780,000, of which amount $665,000 remains outstanding. The City has been advised that based upon present market conditions, there is sufficient funds in the debt service fund for the Bonds to provide for the defeasance of the Bonds. 2. The City Administrator and City Controller • are hereby authorized and directed, in cooperation with Ehlers and Associates, the financial consultant for the City, and Dorsey & Whitney, the bond counsel for the City, to take all steps necessary to provide for the defeasance of the Bonds, including, but not limited to, the purchase on behalf of the City of the necessary government securities to be deposited in the escrow fund established in connection with such defeasance; provided that the purchase price of such government securities shall not exceed $ 750,000 The Mayor and City Administrator are hereby authorized and directed to execute and deliver on behalf of the City an Escrow Agreement with a bank or trust company as escrow agent, establishing the escrow fund for the defeasance of the Bonds and other conditions relating to such defeasance, and to execute and deliver such other agreements, instruments and certificates relating to the defeasance of the Bonds. 3. The Bonds shall be called for redemption on May 1, 1991, and the City Administrator is hereby authorized and directed to take all actions necessary to provide for the redemption of the Bonds on such date. • Mayor Attest; City Administrator �_�� The motion for the adoption of the foregoing resolution 0 was duly seconded by Member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, and was signed by the Mayor, which was attested by the City Administrator. 2 • Cl �7'. A' ✓E :UE !NEST -� HUTCHINSON. MINK. 55350 M E M 0 DATE: October.13, 1987 TO: Mayor and City Council FROM: Director of Engineering RE: Proposed Easement for Frontage Road on Plaza 15 Site Attached for the Council's consideration is a proposed easement to allow the reconstruction and realignment of the frontage road on property located at the northwest corner of the Plaza 15 Shopping Center site. The easement is appropriate as to form and content and has been approved by the City Attorney. Authorization is requested allowing the administration to sign the easement on behalf of the City. Due to the lengthy negotiations that were needed in obtaining the easement, • construction on the project has not begun. I hesitate to begin work this time of year due to the disruption.that would result should weather conditions make progress impossible. We will be meeting with the contractor to discuss project scheduling, and whether the contract should be cancelled or whether a change order can be prepared for construction prior to MN /DOT beginning work on T.H. 15 in 1988. EA /pv attachment • Respectfully submitted, ugen d rsoo — Director of Engineering EASEMENT AGREEMENT THIS EASEMENT AGREEMENT is made this day of • , 1987, by and between Lloyd Engelsma and Frances Engelsma, husband and wife, of the County of Hennepin, State of Minnesota (hereinafter jointly called "Grantor) and the City of Hutchinson, a municipal corporation (hereinafter called "Grantee "). WITNESSETH THAT WHEREAS: A. Lloyd Engelsma is the fee owner of that certain tract of land, together with improvements located thereon, legally described upon Exhibit A attached hereto (the " Servient Parcel "); B. Grantee desires to obtain a right -of -way and easement over a portion of the Servient Parcel; and C. Lloyd Engelsma is willing to grant said easement to the • Grantee upon certain terms and conditions, and Frances A. Engelsma is willing to join in the execution of this agreement for purposes of giving her consent to the grant of said easement. NOW, THEREFORE, in consideration of the mutual agreements herein contained and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree as follows: 1. Subject to the terms and conditions hereof, Grantor does hereby grant, bargain, sell, convey and quit claim to Grantee, its successors and assigns, forever, a non - exclusive right -of -way and easement, with the right, privilege, and authority to Grantee, its successors and assigns, to construct, erect, operate and maintain, roadway, underground storm sewer, underground sanitary sewer, -1- /o -A- • underground water mains, and other underground utilities on, over, through, across or under the following described land lying and being in the County of McLeod and State of Minnesota, to wit: That part of Lot 1, Block 1, Cedar Acres Subdivision, described as follows: Beginning at the Northwest corner of said Lot 1; thence along the West line of Lot 1 on a bearing of South 0 Degrees 07 Minutes 00 Seconds East, a distance of 225.00 feet; thence North 89 Degrees 53 Minutes 00 Seconds East, a distance of 10.00 feet; thence North 0 Degrees 07 Minutes 00 Seconds West, a distance of 30.00 feet; thence North 89 Degrees, 53 Minutes 00 Seconds East, a distance of 15.00 feet; thence North 0 Degrees 07 Minutes 00 Seconds West, a distance of 90.00 feet; thence North 89 Degrees 53 Minutes 00 Seconds East, a distance of 5.00 feet; thence North 0 Degrees, 07 Minutes 00 Seconds West to a point on the North line of Lot 1; thence North 89 Degrees 17 Minutes 15 Seconds West along said North line to the point of beginning. Said parcel of land shall hereinafter be referred to as the • "permanent easement area ". 2. Subject to the terms and conditions hereof, Grantor does hereby grant, bargain, sell, convey and quit claim to Grantee, its successors and assigns, a non - exclusive temporary construction easement running on, over, through, across or under the following described land lying and being in the County of McLeod, State of Minnesota, with said construction easement to expire, unless otherwise released, on December 1, 1990, to wit: A strip of land 71.00 feet in width East of and abutting the Northerly 24.00 feet of the aforedescribed tract set forth in paragraph 1 hereof, and a strip of land 93.00 feet in width East of and abutting the Southerly 18.00 feet of the Northerly 42.00 feet of the aforedescribed tract, and a strip of land 67.00 feet in width East of and abutting the Southerly 16.00 feet of the Northerly 58.00 feet of the aforedescribed tract, and a strip of • land 5.00 feet in width East of and abutting the Southerly 45.00 feet of the Northerly 103.00 feet of the aforedescribed tract, and a strip of land 10.00 feet in in width East of and abutting the Southerly 90.00 feet -2- of the Northerly 193.00 feet of the aforedescribed • tract, and a strip of land 25.00 feet in width East of and abutting the Southerly 30.00 feet of the aforedescribed tract. Said parcel of land shall hereinafter be referred to as the "temporary easement area ". Said temporary construction easement is granted by Grantor to Grantee for purposes of allowing Grantee to construct certain improvements in the permanent easement area and the temporary easement area, and, in connection with said construction, Grantee shall be allowed the right of ingress and egress to and over said temporary easement area, and the right to construct, place, erect and maintain improvements on and under said temporary easement area, according to plans and specifications delivered to Grantor by Grantee and approved by Grantor, subject always to the terms and conditions hereof. At such time as the temporary construction easement is no longer necessary, Grantee shall, at Grantor's request, execute a recordable release evidencing the termination of said easement. Grantee agrees to indemnify and hold Grantor harmless from any and all liability for damages, costs, losses and expenses, and all damage to any and all property resulting from, arising out of or in any way connected with Grantee's use of the aforesaid temporary easement for the aforesaid purpose, and Grantee shall restore all sod, trees, shrubs, concrete driveway and bituminous pavement existing within the temporary easement area as of the date hereof, subject always, however, to Grantee's right to construct improvements within the temporary easement area in • MC accordance with the terms and conditions of this paragraph 2. • 3. subject to the terms and conditions hereof, Grantee, its successors and assigns, shall have the right to place, erect, maintain, inspect, and relocate at will, roadway, underground storm sewer, underground sanitary sewer, underground water mains, and other underground utilities, adding thereto from time to time, across, through, over or under, the permanent easement area, to cut and remove from said permanent easement area on either side any trees, or other obstructions, which may endanger the safety or interfere with the use of said roadway, sewer, water mains, and other public utilities located within said permanent easement area; and the right of ingress and egress to and over said permanent easement area for the purpose of repairing, renewing, or adding to said roadway, sewer, water main, sanitary sewer, and other public utilities, and for doing anything reasonably necessary for the enjoyment of the easement herein granted with respect to the permanent easement area; also the privilege of removing at any time any or all of said improvements erected or constructed upon, over, under, or on said permanent easement area; together with the easements, privileges and appurtenances in or to said permanent easement area which may be required for the full enjoyment of the rights herein granted. 4. The easements and rights granted pursuant to the terms of paragraphs 1, 2 and 3 hereof are subject to all easements, covenants and restrictions of record, if any. 5. Grantee, its successors and assigns, shall not, without • Grantor's prior written consent, relocate or eliminate any curb CMC cuts located within the permanent easement area or otherwise • materially impair vehicular access to the Servient Parcel from roadways existing from time to time within the permanent easement area. Grantee shall use its best efforts to promptly complete its construction activities within the permanent easement area and to minimize interference with vehicular traffic to and from the Servient Parcel during said periods of construction. 6. Grantee shall exercise its rights granted hereunder with 1 respect to the temporary easement area in such manner so as to allow reasonably continuous access between the temporary easement area and the remainder of the Servient Parcel, and reasonably continuous use of the improvements located on the Servient Parcel by Grantor, its successors, assigns, tenants and invitees. Grantee shall use its best efforts to promptly complete its construction activities within the temporary easement area and to minimize interference with vehicular traffic to and from the Servient Parcel during said periods of construction. 7. Grantee, at Grantee's sole cost and expense, shall keep and maintain the permanent easement area in good condition, order, and repair at all times. 8. The terms, easements and provisions hereof shall inure to the benefit of and be binding upon the heirs, legal representatives, successors and assigns of the parties hereto, and the covenants, agreements and easements contained herein shall run with and burden the Servient Parcel. 0 -5- • 0 IN WITNESS WHEREOF, the parties hereto have executed this Easement Agreement as of the day and year first above written. STATE OF MINNESOTA) )ss. COUNTY OF HENNEPIN) The day of t Engelsma, STATE OF MINNESOTA) )ss. COUNTY OF HENNEPIN) CITY OF HUTCHINSON By: Its: By: Its: trument was acknowledged before me this LI& 37 by Lloyd Engelsma, husband of Frances A. , KATHRYN J. TARNISH �I NOTARY PUCLIC — MINNF507A 2 HENNEPIN COUNTY $ i .. MY COMM�Ssion Expues Jw7 27. ;589 4 The r oing instrument was acknowledged before me this/ day of 1987 by Frances A. Engelsma, wife of Llo d Engelsma A�T� Nornrry vurtuc - .v �wNescTa ota ub is `$�dr }M HCAINEPIN CCU'v ?Y 4 Y Cammisswn Expires July c'7, 19E9 -6- STATE OF MINNESOTA) )ss. COUNTY OF HENNEPIN) The foregoing day of instrument was acknowledged before me , 1987 by , the of City of Hutchinson, a corporation, on behalf of the corporation. Notary Public THIS DOCUMENT DRAFTED BY: Thomas J. Wratkowski, Esq. 523 South Eighth Street Minneapolis, Minnesota 55404 K /A1897EA EXHIBIT A this and and municipal Lots One (1) and Two (2) in Block one (1) in Cedar Acres Subdivision, according to the plat thereof on file and of record in the office of the Registrar of Titles, McLeod County, Minnesota. s 11 L l • n U REGULAR COUNCIL MEETING October 13, 1987 WATER & SEWER FUND 'Withholding Tax Acct employer contribution $514.34 'Public Employee Retirement Assn. employer contribution 302.52 'U.S. Postmaster postage for water bills 122.52 Albrecht Oil CO. gasoline 315.67 Boustead Elec. & Mfg. CO. parts & repairs 1646.02 Cascade Ind. Products supplies 307.98 Dixie Petro Chem. chemicals 795.40 Firstate Federal refund 120.35 Flomatcher supplies 1950.10 Robert L. Carr Co. crane rental 150.00 Willard Pellinen survey 45.00 Big Bear supplies 19.46 Coast to Coast supplies 65.35 County Market distilled water 27.99 Curtin Matheson Scientific chemicals 42.06 Electric Motor motor 52.00 Carquest Auto Parts supplies 5.26 Farm & Home supplies 6.08 Floor Care Supply supplies 29.38 Fitzloff Hardware supplies 44.18 G & K Services uniform rental 191.10 Hutch Coop Oil gasoline 289.69 Hutch Coop oil refund water key deposit 20.00 Hutch Utilities gas & electricity 11,095.89 Hutch Wholesale Supply supplies 3.81 Hutch Fire & Safety stoplite 10.90 Junker Sanitation refuse charges 32,798.70 Juul Contracting services 4,384.25 McLeod Co. San. Landfill dumping charges 15.40 Mn. Valley Testing Lab. testing charges 87.50 Quades repairs 1750.36 RCM prof. services 2,702.10 Schmeling Oil Co. oil 4.20 Sorensen Farm Supply supplies 20.99 Viking Safety Products coveralls 87.51 First Trust interest on bonds 64,700.00 Am. National Bank interest & fees 5,615.00 Am. National Bank principal,interest,fees 62,732.50 Randy DeVries conf. expenses 684.53 $ 193,756.09 -2- • CENTRAL GARAGE FUND *Witholding Tax Account employer contribution $ 67.58 *Public Employees Retirement employer contribution 40.17 Granite State Machine transmission 645.72 Kortuems Sales Inc. supplies 49.27 Whelen Eng. Co. parts 145.60 Allen Office Products furniture 150.00 Brandon Tire repairs 253.35 Coast to Coast supplies 1.38 Farm & Home supplies 3.28 Carquest Auto Parts supplies 3107.22 Hutch Coop gasoline 200.64 Hutch Iron & Metal iron w 3.84 Hutch Wholesale supplies 298.49 L & P Supply Co. supplies 122.41 Plowmans Inc. repairs 1947.73 Macqueen Equipment parts 442.43 Sorensen Farm parts 9.70 Town & County Tire repairs 47.95 Wigen Chev. Co. repairs 47.45 W. C. Cooling repairs 408.00 $ 7,992.21 • GENERAL FUND *Dept. of Natural Resources boat reg. fees $ 15.00 *Dept. of Natural Resources snowmobile reg. fees 22.00 *Dept. of Natural REsources ORV reg. fees 18.00 *Dept. of Natural REsources boat regis. fees 12.00 *U.S. Postmaster postage for newsletters 71.37 *Withhold Tax Acct. employer contribution 3305.85 *Dept. of Natural REsources snowmobile reg. fees 18.00 *Dept. of Natural Resources boat registration fees 57.00 *Mn. Academy of Prosecution registration fees 100.00 *PERA employer contribution 3722.75 *Ruttgers Bay Lake Lodge room reservation 110.00 *Dept. of Natural REsources boat reg. fees 39.00 *Dept. of Natural Resources snowmobile reg. fees 22.00 Richard Waage clothing allowance 175.00 Ronald Kirchoff clothing allowance 175.00 Robert Ringstrom clothing allowance 175.00 John Gregor clothing allowance 175.00 Michael Kirchoff clothing allowance 175.00 Wm. Wegner clothing allowance 175.00 Wm. Mattsfield clothing allowance 175.00 Charles Jones clothing allowance 175.00 James Haas] clothing allowance 175.00 Michael Hogan clothing allowance 175.00 .Dave Erlandson clothing allowance 175.00 Scott Webb clothing allowance 175.00 Scott Schwartz clothing allowance & meeting 205.24 Roger Bakken clothing allowance 175.00 NANCY Buss clothing allowance 100.00 Jean Gray clothing allowance 100.00 -3- Marguerite Bentz clothing allowance $100.00 Thurn clothing allowance 100.00 •Marie Lori Adamietz clothing allowance 100.00 George Field clothing allowance 150.00 Dianna Young refund shelter 5.00 Dan Crotteau refund trees 36.00 Mrs. Gary Brinkmeier class refund 13.00 Mrs. Ed Mitchell class refund 13.00 Evonne Schultz class refund 13.00 Elmer Gehrke refund shelter 5.00 Kevin Ostlund football refund 15.00 Jennifer Brooks class refund 13.00 Sue Hacker volleyball refund 8.00 Bradley Koenen volleyball refund 25.00 Jaycel Williams volleyball refund 25.00 Greg Ziemer volleyball refund 25.00 John McRaith supplies 14.93 Pat Burke % safety shoes 30.00 Harold Krueger music - sr.citizens 60.00 Als Shirt Shop supplies 4.00 Alaskan Air Cord. supplies 259.18 Allied Mech.Services equipment 578.12 Copper Dev. Assn. publication 6.00 Crystaplex Plastics Inc. supplies 180.84 Dictaphone repairs 634.70 Drummond Am. Corp. supplies 127.97 •Ed Hoffman Plbg. Game Time repairs equipment 25.00 1051.90 Lundahls Catering 80 dinners 320.00 Mr. Maintenance Co. supplies 319.25 Mr. Public Transit Assn. conf. reg. 75.00 Old Log Theatre 46 tickets 575.00 Search & Seizure Bulletin publication 41.13 Superintendent of Documents publications 33.25 THE :Observer ledger forms 10.00 City of Litchfield table rental 50.00 Mr. Movies movie rental 2.10 Pioneer Library System quarterly payment 12,578.50 Sa - So supplies 41.23 Hutch Elks table rental 50.00 A & B Electric repairs & heater 430.30 Albinson supplies 88.40 Allen Office Products supplies 83.18 Amoco Oil Co. gasoline 26.62 Anderson Interiors supplies 1.95 Atkinson Blacktop Services street materials 113.50 Automation Supply Co. office supplies 9.45 Big Bear battery charger 84.99 Brinkman Studio film 6.95 Bennett Office Supplies service contract 30.68 •John Bernhagen Cash Wise oct. compensation & expenses supplies 1845.00 128.41 Crow River Vet Clinic boarding dogs 240.50 Coast to Coast supplies 115.64 Coca Cola Bottling supplies 534.00 Chamber of Commerce office & copier rental 168.42 -4- Copy Equipment Inc. • supplies $190.48 Co. Treasurer real estate taxes 1246.93 Co. Treasurer DL fees 138.50 Co. Treasurer plat books 93.30 County Market supplies 52.47 Culligan Water Cord. salt & monthly service 43.15 Communication Auditors repairs 125,71 Dept. of Public Safety CJDN connect charge 150.00 Dept. of Code Enforcement license renewal 10.00 Don Streicher Guns supplies 58.45 Dostal & Oleson Oil solvent 9.75 Display Sales Inc. flag 135.00 Douglas Jost services 889.23 Co. Recorder recording fees 70.00 Earl F. Anderson & Associates posts 271.60 Erickson More 4 Store supplies 10.34 ,Ed Davis Bus. Machines office supplies 112.55 Family Rexall Drug office supplies 123.78 Farm & Home supplies 78.63 Farmers Elevator Assn. seed 20.00 Floor Care Supply cleaning supplies etc 650.65 Fitzloff Hardware supplies 472.57 GAB Bus. Services claims payment 857.32 Hager Jewelry stop watch & ups 49.83 G & K Services uniform rental 773.88 •Hutch Coop Oil gasoline 3869.81 Henrys Candy Co. supplies 619.30 Home Bakery supplies 36.00 Hutch COm. Hospital laundry & blood test 27.20 HUTCH Drug batteries 4.10 Hutch Fire Dept. fire state aid 30,600.00 Hutch Leader publication costs 2826.89 Hutch Medical Center 2 physicals 270.00 Hutch Utilities gas & electricity 7732.70 Hutch Wholesale supplies & parts 112.93 Hutch Fire & Safety supplies & servicing 77.65 HCVN Ch. #10 franchise payment 750.00 Ink Spots printing 78.05 Insurance Planners commission fees 177.20 Ideal Shoe Shop repairs 5.00 Juul Contracting manhole on storm sewer 605.00 Joes Sport Shop plaques 22.00 Kokesh Inc. supplies 365.76 League of Mr. Cities Ins.trust insurance 1772.00 League of Mn. Cities Ins. Trust adjustment fee 297.00 L & P Supply supplies 96.75 Marco Bus. Products reparis 97.01 LTP Enterprises supplies 14.13 MTI Dist.CO. repairs 22.27 Mankato Bus. Prod. contract agreement 45.00 •McLeod Coop Power electricity 195.26 Meeker Washed Sand sand &.rock 1018.46 Motorola Inc. quarterly billing 807.90 Motorola Inc. encoder 3941.00 Midcontinent Theatre office rental 350.00 ad -5 -- • 53.55 coffee Star Tribune Assn. membership & phamphlets Mn.Elevator Inc. leased phone line McGarvey Coffee Inc. cups National Fire Prot. basic cable Northwestern Bell repairs New Ulm Wholesale logis meeting No.Am. Cable Systems parts Olsons Locksmith coach rental Gary Plotz parts Popps Electrical repairs & parts Peterson Bus Service supplies Pikal Mucis Store oil Quade Electric supplies Rockite Silo Inc. supplies Schmeling OilCo. envelopes letterheads Shopko surcharges Simonson Lbr. Co. repairs Standard Printing salt State Treasurer supplies Town & CountryTire contract payments Tri Co. Water Cord. street materials United Bldg. Center film Xerox Corporation Wm. Mueller & Sons • Wesley Pharmacy ad $61.60 elevator maintenance 53.55 coffee 116.15 Assn. membership & phamphlets 75.75 leased phone line 326.50 cups 14.97 basic cable 5.46 repairs 25.00 logis meeting 38.66 parts 75.31 coach rental 420.00 parts 41,74 repairs & parts 348.10 supplies 32.76 oil 13.35 supplies 210.06 supplies 43.08 envelopes letterheads 266.10 surcharges 1904.70 repairs 46.66 salt 12.80 supplies 60.59 contract payments 270.92 street materials 606.50 film 5.65 $ 100,361.75 BOND FUNDS Library Construction Fund Silver Burdett Press education books 14.87 Baker & Taylor education books 2.37 17.2T+ Pool & Rec. Debt Service Am. National Bank, St. Paul adm. fees etc. 125.26 Library Debt Service Fund First Trust interest 31,175.00 Bonds of 1982 First Trust interest 14,562.50 Bonds of 1984 First Trust interest 35,625.00 Bonds of 1986 • Am. National Bank interest 31,106.25 Bonds of 1987 Mr. Pollution Control Agency permit fee 80.00 Jon & Nancy Marshall easement 1.00 Lillian Strasman easement 1.00 Wm. Mueller & Sons constructioncosts 1581.64 Quam Construction construction tosts 151,035.69 Atkinson Blacktop Inc. construction costs 36,866.57 Juul Contracting construction costs 18,297.56 J. W. Hanson Contracting Co. construction costs 5,214.52 Erickson & Templin Const. construction costs 1,477.00 Juul Contracting construction costs 7111.00 $ 215215,278 40 - 7 - Municipal Liquor Store October 13, 1987 Ed Phillips & Sons Liquor $ 1,368.92 • Griggs, Cooper & Co. Wine 138.40 Johnson Bros. Wholesale Wine 706.00 Quality Wine & Spirit Liquor 957.88 Ed Phillips & Sons Liquor 4,528.04 Griggs, Cooper & Co. Liquor 2,330.29 Johnson Brothers Wine 172.88 Quality Wine & Spirit Liquor 1,965.57 Quality Wine & Spirit Wine 76.25 Johnson Bros. Wholesale Liquor 150.42 Ed Phillips and Sons Wine 181.20 Griggs, Cooper & Co. Liquor 1,106.67 Lenneman Bros. Beer 6,833.00 Quality Wine & Spirit Liquor 1,282.95 Johnson Bros Wholesale Wine 482.68 Griggs, Cooper & Co. Liquor 2,473.91 Ed Phillips & Sons Liquor 2,212.25 Ed Phillips & Sons Liquor 1,040.06 Quality Wine & Spirits Liquor 1,456.33 Johnson Bros. Wholesale Wine 69.87 Griggs, Cooper & Co. Liquor 1,882.84 Commissioner of Revenue Sales Tax 8,971.01 City of Hutchinson Payroll 9/25/87 4,751.73 Withholding Tax Account Soc. Sec. & Medicare 317.88 PERA Employer Contribution 187.09 City of Hutchinson Payroll 9/16/87 4,528.19 • Withholding Tax Account Soc. Sec. & Medicare 316.58 Hutchinson Utilities August Gas & Electric 855.78 Hutchinson Telephone Co. August Service 75.07 American Linen Supply Co. Towel Service 21.86 Hutchinson Leader August Advertising 131.88 Junker Sanitation August Service 102.60 Electro Watchmen, Inc. Quarterly Alarm Charge 102.00 Coast to Coast August Inv. 45.47 Monarch Marking Supplies 498.74 Minnesota Jaycees Fall Allstate Adv. 37.50 VFW Post 1639 Cootie Convention 37.50 Nationwide Papers Supplies 209.05 City of Hutchinson Insurance Premiums 2,633.68 KDUZ Advertising 103.00 Sprengeler Trucking July Freight 562.84 Lenneman Beverage Beer 23,186.30 Andy Lundholm Aug. Invoice 104.00 Triple G Distributing Beer 14,224.95 Locher Bros. Beer 9,226.10 Friendly Beverage Beer 1,384.05 Bernick's Pepsi Mix 557.05 Coca Cola Bottling Co. Mix 1,159.67 Northland Beverage Mix 250.20 Tombstone Pizza Supplies 16.00 Henry's Candy Co. Supplies 1,415.67 • PERA Employer Contribution 185.65 Ed Phillips and Sons Mix 11.88 Griggs, Cooper & Co. Mix 24,94 • .o4unicipal Liquor Store Coca -Cola Bottling Co. Tombstone Pizza Andy Lundholm Friendly Beverage Co. Lenneman Beverage Co. Locher Bros. Triple G. Distributing Northland Beverage Bernick's Pepsi -Cola City of Hutchinson Olson's Locksmith Nationwide Papers Hutchinson A. Chamber of Co KDUZ City of Hutchinson Hutchinson Telephone Co. American Linen Co. Sprengeler Trucking Mix Supplies i Supplies Mix Beer Beer Beer Mix Mix Insurance Audit & Premium Keys Bags Arts & Crafts Taboid Advertising Energy Audit & Employee Ins September Service September Invoices August & Sept. Freight October 13, 1987 689.70 35.75 152.00 1,123.95 9,621.50 8,580.35 10,828.55 88.60 161.75 769.00 5.00 2[,4.03 25.00 46.40 1,049.00 74.52 18.93 972.64 $142,138.99 PARKS • RECREATION • FORESTRY 900 Harrington Street Hutchinson, Minnesota 55350 (612) 587.2975 SENIOR CENTER CIVIC ARENA 587.6564 587 -4279 TO: Mayon 8 City Councit FROM: B&uce Er.i.czon DATE: October 13, 1987 SUBJECT: Ckti4tma6 Decorations FOR YOUR INFORMATION Each yeaA I meet with the Downtown Bua.inea4 A44oci.ati.on to help coo&dinate activities in the L.ibra&y Squa&e aAea dun,ing the weeha between Thank,6g.iv.ing and ChAiatmaa. Aeso, a topic o6 conveuation each yea& .i.a the Cktis.tmaa Deco4ation4, both oven. Main S.tAeet and in L.ib4a4y Squa&e. The So towing .inbonmation witt p&ov.ide you with an update o5 our Ch&.i.atmaa decoration status. -The o)tig.inae .idea Sox additional .eights in L.i.bx"y Squa&e (tighting the StoweAing crab treea between Main StAeet and the L.ib&a&y) wilt not be pursued thin yeoA. The Aeazon Son th.i,a .ca that the cost .i.a in exce44 o6 $2,000 and th.ia .i.a mainey due to the a.ize o6 the tAees (4mae.t) . It .i6 Sett that when either the tAees grow or additiont tights are .in- sta ted on the wa.ehways, the Bighting os theae tAee6 then become a m.inoh cost. -The intention then this yea& .i4 to compeetety tight the ti.bra&y it6ees. Thin can be done with monies a wady budgeted. -Atao, peease note the condition os ouA eighty over Main Street. Shooed con6iduuLti.on be given to &e- peacement white the deco4ation4 anise holed a thade- .in value? I believe these weAe pu&chaaed in 1979. cc: Gcvcy Ptotz (612) 587.5151 CITY OF HUTCHINSON • 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 FOR YOUR INFORMATION M E M O DATE: October 2, 1987 TO: Gary D. Plots, City Administrator FROM: James Marks, Building Official RE: "Hole in the Hill" - Zoning C -2 Recently, there has been interest from developers inquiring about properties large enough to build multi- family dwelling units. The "hole in the hill" has potential for multi - family development, expecially because of its proximity to Hutch Technology, but the following circumstances tend to shy developers away: • 1) Actual lot dimensions; density, etc... 2) Location of Services - sanitary sewer, storm sewer, water, gas, electricity, etc... Us a lift station necessary ?) 3) Does the City need the property for future wells and if so, how much? 4) Asking price? I am inquiring to see if the City Council is interested in marketing this property; and if so, should we have the property surveyed showing actual lot sizes offered, lot density and utility locations? James Marka Building Official JM /pv CC: Ken Merrill, Finance Director • Eugene Anderson, Director of Engineering /mil or and City Council 1 ; H 4 r w r to Q FIFTH --'”' FOURTH AVENUE •�_ Blocks 13 & 14 N 'A city N AVENUE 7A „� r o — - r ba 1 a V • yt °,� 6 NORTHEAST r _ _�11 d H 4 r w r to Q FIFTH --'”' FOURTH AVENUE •�_ Blocks 13 & 14 N 'A city N AVENUE M N.E. ., cc r r ba 1 so • NORTHEAST Lmv— *� , "11 NIL M N.E. ., cc J I�e,nl�. w filw.Nw YweeY aw11YY aawa..e. err (M•11. .. L4�is yukubt ow tiled." U1S —tier ■calam:w`_ .. HY{�.: .. M.Y.. �JJM' •�`�.. ViA.ny „A .�-e n/A.re _amen$ r «.. ..M.. i... r4N•hw +•M� ♦ Aden 1 -lee: L �1£el � of the Caeaty of e..t .t - - oM Btete al atiteesob _ pert.Le— of the tint pen. and•- r^.itY at Nne�ie:en ._.v,_____. —..._. $/ever coder tka tatty o/ the State of ys """au ._. pwty of the neend pan. Witwmnh, That the said port -"n._ of the Ant part, in consideration of the sum of0oh _OU1LL10d..al= .few- !hd- wt. =ll midan Boa _._��_� :DOLLlBB. to_— then --.. in hand paid by the said party of the Naond port, she nwipt whereof is hereby acknowledged, do_.. hereby Great. Bargain. 8dl end Convey vx4o the gold party of the second part, Its setageeson and essigns. Forwler, oil the trodtl. or por"LA- of &and LpM{ and being in the County ef• etNaod and 8toa of XderoM. deewipet or Polls”, to-Wig.. tot, Taro (2) gad Three (9) In Block OVA (1) Of SOL" AHD'MON' Lot Hight (e) in HloW rin rteen (14)w exception theref"M thve north Joe feet thereofo to the Tooneite of Moldoeon, Horth Halt. Sxeapt £rove Minnesota Deed Tax under M.S.A. 287. To Hasa and to Hold the San. Together with all the hereditament$ end thereunto belonging or in anywise appertaining, to the said party of the raeond pop and wsifas, Forever. dad the said Jigl[ aL.B..Sh1Ch- .AHd- 9tt2�S1lJA..SS .F.�!a..hui ___ -- o /the first Dart, for ... esaeaWn and sdmtnistroton. .._. the ere ____watt cotenant until the said Darcy of the second part, its sueosssors and assigns. that.._. Y_........._ seized in fee of the lands and premises aforesaid, and hays_ °goad right to sell and convey the some in manner and /am e/oreraid, and that the some an free from all ineumbronaes. no exceptions; dad the above bargained and granted lands and premiss, in the quiet and peaceable possession of the said party of the second part, its sueasssors and eaten, against all pe)Iaar lain /aRy claiming or to claim the whole or any port thereof, subject to ineumbranees, if eery, hereinbefore mentioned. the said part. A&_ of the first Dart uill Warrant and Defend. In Teuimunv Whereof, The said parties._ of the first part ha-Me. hereunto set._their,.. hands_._ the day area year first above written. . . . .. .......... 555 ��t�•, 1�:? �' d/l �kr. l�e. IIDIM�! tiF'!` t► alieet9l' Plil lMlp' Lhl'. r1M' tl lty�wt�Wtktt�h+? t�itMlieM+{ I+ tit?+a`e'vwA+YM..ivts�t•.s.r•.p• . i OPTION CONTRACT •A�e— .r.,,. ern... saw:., y�eir..« iY�•.\...:.. rM!++s,...r.y.:.ww.:y.,r�y,r.►. M,�•'e„"Mew -w . �w... o. wJV +i.- s..sli». «r.rwr...�wweo..�. For and in amoderosion of the scam of Five Thousand Dollars (S 5,000-00 i • . to mein hand paid, the recsipt whereof is hetRby aahnmvladgu1, -I . hereby Grant unto - —City of Hutchinson- _.._.. an Option for 30 .. days from the 22nd day of June , 19 79 , to prarchaae, for the sum of Seventy-eight.Thousand and _na /100.-------- - -- --- DOLL.IRS (s_7.2,000,00) Me fo8moing dawsiEwl lands ...... ... ._.. ............... ........... .. .... .. ..... _.......__...I.... situated in am Coaraty of McLeod _..._ ... .... ..... ... ...... ..._... and Stab o1.... ......... . Minnesota. ...... .......... - . ......... ..eo -utt: i i Lots 2 and 3 of Block 1 and Highway Easement all in Solar Addition and Lot 8 of Block le, North Half City of Hutchinson, except North 108 feet _ City of Hutchinson shall pay 1979 Real Estate Taxes. ::ity of Hutchinson —will receive $500.00 referred from State of Minnesota Walter R. Teich and Barbara A. Teich to remove house presently on above property. upon the following torma and conditions, to -wit: Seventy — three. Thousand, end f19 /IOQ ,.. C h, bar 1oR- .74XgC1 XXY7LXgC.Ammliijx;r- not later then July 22, 1979 "'r �jr�Pr Said ......._City -of- Hutchinson -..... .... • shall signify his intention to take said property by due notice in writing, and shall perform the Bondi. i 60128 and eomPiy with the terms of this Option, all within the time above speol fl6d, and a failure to give such notice, area comply with the hems and perform the conditions hereof (except as hereinafter pro- vided), within the time specified, shall brminate this Option, and all rights thereunder, without fur. lther ad or notice whatsoever, time being the essence of this agreement. In caw said notice shall be giren in due time, but !ransortion is not completed, then 60 days shall be given in which to examine titles, make twavyunces and close the transaction. IN PRPSENM OF CITY OF HUTCHINSON I By: Its Ma rL(. rSB.4L, By: Its r ty C e ._... j Walter R. Teich and Barbara A. Teich hereby accept said Option and agree to each and all its torvrs. IN PRESENCE OF (I /, l Walte R.�Te1c � � ar8ara`A` Teei ch .—_ �Y�'sit�- ewe►�iGMtt�.a�':H'irP: siMi�l�I!%lhY. •a:'.+M4YM•:•�VJ�� (012) 587,5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE�WEJT HUTCHINSON, MINN. 55350 September 30th, 1987 Barry Anderson City Attorney Arnold & McDowell 101 Main St. So. Hutchinson, MN 55350 Dear Barry: FOR YOUR INFORMATION As you have probably heard, Mr. Sam Ulland has repurchased Midwest Trailer Park. Due to the dilapidated condition of the mobile homes in the park, we are requesting your services and /or direction to begin condemnation proceedings. The following names and information may be of benefit to you: • Ms. Coy - Atty. Generals Office - Request Information on "Consumer Park Tenant Law" Mr. Doug Nesbig - Fee Owners Attorney - Gaylord, MN Ms. Paul Scheurer - Fee Owner -Mankato, MN Mr. Charlie Snyder - State of MN -Dept. of Mobile Home Park Licensing League of MN Cities - Request Information on "Abatement of Hazardous Bldgs." City of Hutchinson Ordinance Section 1025 - Public Nuisance Uniform Building Code - Section 203 "Dangerous Structure" Uniform Fire Code- Section 2.201 Please note that the property is presently uninhabitated and has no gas, water or electricity. No permit will be issued for any improvement until the property is surveyed, platted and all existing infrastructure is repaired. Sincerely, CITY F HUTCHINSOONN CITY OF HUTCHIfNSON • roe F. Field James Marks Fire Marshal Building Official cc: Gary Plotz, Kenneth Merrill, Mayor and Council; Planning Commission, Ron Kirchoff, Mrs. Paul Scheurer, Mr. Sam Ulland, Eugene Anderson, Ivan Larson, Ed Ide • 0 • i Minnesota 1 Division of Department of Health Environmental Health r � r1s &L 001swere a1.. I.O. Box 6441, MInn000011s 664401010423 -ses6 r MAP Zi B u, Lj u =a.519R�R A!sc�u 3 A� "�Whs N S - ,ijtot; V . i�a7 -2FST w`��` We hope the information provided will meet your � needs. If we can help you further, please contact yp Us. Poe h�5ffd�ca�r� or your As we discussed ❑ As you requested6 information SECTION OF ENVIRONMENTAL FIELD SERVICES CFja'rles B. Schneider, R.S., Chief 612/623 -5335 Robert A. Lashbrook, R.S., Asst. Chief 612/623 -5275 Mary J. Thompson, Health Program Rep. 612/623 -5336 (Minn. Clean Indoor Air Act) ' 3�.: yCeyh* �ri. wr :•ar:(.:w..+'i::'.pa.flwtw:'tiri oe::...;•hv e.�a.�'.- ,t. ;�, ... s: �. - ..Y,vY•.s.t .nw�. ,l:.a:�. -�... .. :rv...� :.... :ro F.� r........ ...w- .a'•: +,� e.�. .. ... .- July 22, 1986 Mr, Sam UlIand Midwest Mobile Home Park sox 167 Ninsted, Minnesota 55395 Dear Mr. Ulland: FOR YOUR INFORMA* Our records indicate that you have failed to apply for your 1986 manufactured hale park ad/or recreational camping area license. The correct fee due for 22 manufactured home sites is $45.00, plus a $10.00 penalty fee. The total due is $55.00. Please complete the enclosed application and return it with the total amount due immediately. If you have any questions concerning this utter, please feel free to communicate with us at (612)623 -5335. Sincerely yours, Charles B. Schneider, R.S., Chief Environmental Field Services CBS /lw cc: Greg Stevens Larry Mierau • ' Ir C E G yo z �,�b`'Ii�ii:,�' ukfM�1MMRMf+ �? s�;' �y'^° �' cy" y, �gp":: y' S1M' AFM: f.' I+' �19�MdPYw "!'1rYNk+vi'!M19�P�ei�'> . �...rv.a.. � r. .v .. a. .. ....wr. ..�.l...Iw n. .. «.. Jra. .F,:r' .cave. .'•M,. .. ...r 0 • 0 S. 1986 Mr. Sam Ulland Midwast Mobile Now Park sox 157 Minsted, Minnesote 51395 Door Mr. Ulland: ` .f.. ... ..tom: «.. +y.......J.M_....... n d:.- 'i•••,�i,..,..♦ FOR YOUR INFORMATION Our records indicate that you �' failed to1 obtain �uali� us to operate a •aeufactured hope informing you of this situation. and a follow -up letter have been seat to you You will not be receiving an application for your 1987 license to operate until the prior license obligation has been resolved. Ope ration of a manufactured home park without proper licensura is a violation of State law, classified as a misdemeanor and punishable by a fine of up to :750.00. If we do not receive your application and fee or an explanation as to why no license is necessary for 1966 within 15 days of your a e this te will have alternative other to seek complaintthroughthe County Atorney 'soffceagainyou for operating without a license. If you have any questions concerning. this matter, please communicate with us at 612/623 -5335. CBS /lw cc: Greg Stevens Larry Mierau MQIeoci Sincerely yours, Charles B. Schneider, R.S., Chief Environmental Field Services I (612) W7 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 October 1, 1987 Mike Schall, President Hutchinson Jaycee's 584 Carlisle St. Hutchinson, MN 55350 RE: Water Carnival Parade Route Dear Mr. Schell: - FOR YOUR INF_ORMATIOR out of concern for access to homes, in the event of a fire or medical emergency, in the staging area used in recent years, (Lewis Ave., lake St., Hayden Ave., Osgood Ave, Thomas Ave., and others in the area of St. Anastasia Church and Goebel Fixture Company) , we would like to suggest use of the Civic Arena /Rec Center Parking Lot as the starting and finishing point in the parade route, with the use of the parking lot and park land north of the swimming pool for staging. • Please take into consideration the following items: 1. The proposed route(s), as shown on the enclosed map, is as follows: Linden to Dale; Dale to 2nd; 2nd to Franklin; Franklin to 5th; 5th to Lynn; Lynn to Clinton and Clinton to Harrington OR Linden to Dale; Dale to 2nd; 2nd to Franklin; Franklin to Miller; Miller to Lynn; Lynn to Clinton and Clinton to Harrington The proposed route(s) may be a little longer, but considering the number of spectators, more room is needed. 2. Staging in a large parking lot would be easier for you to control. 3. Buses and other transport units, horse trailers, etc..., would not have to relocate with the route beginning and ending at the same site. 4. More room for dressing band members, etc..., and use of restrooms could be available with arrangements at Civic Arena and Rec Center. 5. Park land north of swimming pool could possibly be used for band competition before or after the parade. is6. You could encourage a swim for marching band members to cool down. 7. From the standpoint of good risk management, for the protection of the City of Hutchinson at large, and for access of any emergency equipment ... 4... .,o ......eii$e.. sc��.�, /., F.�RR d�yk.... �.rw...: .a,. - ... ... n.. . . . :... .. a..N . • 1 :. .J..Y:. .,....:. Hutchinson Jaycees Hater Carnival Parade Route October 1, 1987 • Page 2 to respond efficiently, this item has a strong liability potential for the City and your organization. Please give careful consideration to this suggestion; and if you have any questions or concerns, please contact me. Sincerely, CTTY HUTCHI�� • George F. Field Fire Marshal GFF /pv enc. cc: ►Mayor and City Council Ron Kirchoff, Police Chief Orlin Henke, Fire Chief Bruce Ericson, Rec. Dept. Mary Haugen, Civic Arena • .. i1Mii+ a116�4Y' Niy6sY, q2F! �` Il C1F' t7 9�! �' iiA1M+Mlr�c`k1��'�"!1�:ih+�Whi`'r�'+ lit` NNH" W1► r' Y' NM" vh". 4.<<. r1V; Y�R" �"�"Ii�'�Va'A13►titiYi?�j'"�. Sl.�wlM Im j a m ------------- ee, -- -------- I,- r T -i \4 Tt 11-: . . . . ........... ---------- .......... I,- r T -i \4 Tt 11-: . . . . ........... ---------- - -- Ate-- B —✓- -- C I 0 —}-- E F —i-- G —} H F— I} J 4-- K —'-- - -F-- l —� -- M— ° —F—' -- N -- I 0 - --}-- I ' .... i r ,.. y t M R • � � � I I4 I ll �� I c � rfii g ai 4 � ? .•I y li c 10 F ♦ ti s 7�.. ' � 3 5 r ' • • ae R -rst State Namk of growlift October 6, 1987 J City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 Attention Gary D. Plotz Dear Mr. Plotz: RE: Plaza Heights Addition �p Ll a c� c a � C ,RL•OCr 1581 YOUR INFORMATION As per our telephone conversion I had with Mr. Plotz, The First State Bank of Brownton is urging the City of Hutchinson to make plans to install curb and gutter and surfacing of streets in Plaza Heights. This would include the following streets: Sunset Street, Keith Street and Chicago Avenue. The First State Bank of Brownton feels these items must be completed in order for these lots to be made available for resale. We appreciate your consideration on this matter. If you have any questions on this matter, feel free to contact me at any time. Sincerely,, THE FIRST STATE BANK OF BROWNTON Larry Hlrrmann President LH /dlk r...py;- .ilws'3).`'?r:: v" �*4�r.> �.n.:.M�as+�r��v!ts:� .� -s �: `.,y�,�; � ^,tr,..•� - ?.vei•:.A...i'.vk.�R; r..a+,s'e:f,M,K�.i'.. ..wYrii �Ar' y;r�.xa�,a.;� +�;..f�:!�� Y•r PHONE. 612- 328 -5222— BAOWNTCN, MINNESOTA 55312 ....y._.... ..,,.. ... . -.— .. ,F.: j�Fi,� ='j� .w•.s...•r.a - •r.. � .�..wr •�� 1 Y�� INV �R� ..ar_ r +..+.'..� JON ' /'�� gam# • STATE OF MINNESOTA DEPARTMENT OF REVENUE Mail Station 2240 St. Paul, MN 55146 -2240 October 5, 1987 Mr. Kenneth B. Merrill Finance Director City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 Dear Mr. Merrill: I have considered the appeal you submitted for a payable 1988 levy limit base adjustment for the city of Hutchinson. Your city's appeal of $156,844 is based on the loss of federal revenue sharing funds. • The loss of federal revenue sharing is not a valid reason for an appeal because it is an adjustment to the levy limit base authorized in prior years, but not for payable 1988. No appeal based on the loss of a levy limit base adjustment authorized in prior years is allowable under the Department's "Levy Limit Appeal Guidelines." Therefore, I cannot approve a payable levy limit base adjustment for the city of Hutchinson. Sincerely, i Tom riplet J Commissioner TT:Tn cc: Senator John Bernhagen Representative Steve Dille 0 . �.. ir.' sn+ a+ ra+ Fs. 1► .Y::��Yk��ltw.....i+fiw►rx,!i+ CIS' �i�iF�K: Yi:& r�r('. �i1�Nws! �4+ w... rJC*.• �Y.• r. �h." Ans: bi. 3+ Pfw;::. r.:vl++ <?:�+q►i:•»i�w+1�'�. --, AN EQUAL OPPORTUNITY EMPLOYER • STATE OF MINNESOTA DEPARTMENT OF ADMINISTRATION SAINT PAUL BUILDING CODES AND STANDARDS DIVISION ^• X'- w [,..: � Fp /9B7 c`e8t s 5 �i 4GS METRO SQUARE 7Th AND ROBERT STS. MINNESOTA BUILDING OFFICIALS: ST. PAUL. MN $5101 Marks, James G. City of Hutchinson 37 Washington Ave. W. Hutchinson MN 55350 FROM: RICHARD A. BROOKS, DIRECTOR— SUBJECT: REBATE, 1987 P6emI 612/2964639 DATE : 09/02/87 FOR YOUR !N-FORMA ZION The amount of surcharge rebate to jurisdictions has been established for the 1986, 1987 biennium. The information is being transmitted to the State Finance Department for rebate to your jurisdiction • in September, 1987. The amount of rebate for City of Hutchinson is $5,594.68 A transmittal letter will accompany the "rebate check to your City Clerk or Finance Department. The rebate amounts to approximately FORTY THREE and ONE QUARTER percent (43.250 of the amount collected and remitted by jurisdictions to the State. RAB:j n • v< Form BDR00210 : tf++ �' av, .+•+ s• t► ��IMq:+'sW.ywa1Y`xf11�'t7�';�' x' t" �' �" 1i+ 37 %+"�°- 'A,<�Drt.�y�I�I�:MF ^rt�+W N-•R�'•46ert:A+Fi4 axw4W+ 1Be= .3.Ywnc..�3r�.4�w.y�r�c.W�!+s �,5�';. AN EQUAL OPPORTUNITY EMPLOYER .... ....... _ ...y -„ ..' .. (012) 5074151 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 September 24, 1987 Mr. Jeff Carlson super Value Stores, Inc. P. O. Box 990 Minneapolis, MM 55440 RE: Service Road - City of Hutchinson Project Ho. 87 -13, Letting Ho. 8 Dear Mr. Carlson: FOR YOUR INFORMA_TIja As discussed in our telephone conversation on September 23, 1987, there will be changes in traffic patterns and driver habits during the reconstruction of the frontage road adjacent to the site of the Plaza 15 Shopping Center. In particular, the area at the northwest corner of the site will be affected. Reconstruction of the frontage road cannot be accomplished without rerouting traffic on the frontage road in the latter area during certain states of construction. Access to the shopping center site will be maintained throughout construction. With regard to the loading ramp that serves the County Market, which is located at the northwest corner of the store, access to the ramp will be possible during construction except during bituminous paving, when access any be difficult. The duration of questionable access will not be longer than one day per occurrence, with possibly three occurrences. Even during paving, depending on the size of the vehicle needing access and depending on the exact- stage of the paving, access may, still be..possible. .As with. all,. City improvements, the City and its contractor will coordinate such access problems so as to cause the least possible inconvenience, the objective being to complete this very important project in a timely manner with a minimise of inconvenience to adjacent properties and to the traveling public in general. With regard to special assessments, the City Council has taken the position that no assessments be levied because the project is a safety improvement requiring the g placement and realignment of the relatively recently constructed frontage road. The only reason I can conceive of the Council changing its policy in this regard, is if construction costs should overrun significantly and if such overrun is directly attributable to delays in beginning construction caused by the lateness of obtaining the needed right -of -way easement. in any event, in the remote possibility of such an occurrence, state statutes require that a public hearing be held, a notice of which must be provided to owners of affected properties. If you have any questions in this regard, please call. EAJpv cc: Mayor and City Council - Cal Rice, f j Eugepy�� I Ander , Director of Engineering Asst. City Engineer Tom Wratmawsxi, Kraus- Anaerson xeaacy �v., �crou, o" ov., mpy u* rn. �D9v9 Eric S. Johnson, E.S.J. Markets, Inc., County Market No. 1, Hutchinson, MN • U Ll " . (812) 587 -5151 CITY Of HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 Mr. Barry Anderson City Attorney Arnold & McDowell 101 Main St. So. Hutchinson, MN 55350 RE: Maplewood Academy Drainage Your File No. 3188 -87 -0001 Dear Mr. Anderson: September 22, 1987 FOR YOUR INFORMATION As you requested, and at the prompting of the attorney for Maplewood Academy, alternatives and cost estimates have been prepared for alleviating the water ponding problem on the Academy property West of T.H. 15 and South of North • High Drive. The property was drained via lateral 1 of County Ditch 18, but evidently such is no longer the case. As of December 16, 1985, the drain pipe serving the Academy property beneath T.H. 15 was not plugged and was operable. However, recent survey information obtained by the City on the property indicates that the drain pipe on the Academy property itself, may be plugged, or possibly collapsed, because the water elevations obtained at the two ponding areas that would evidently be drained by the pipe are not the same. If the pipe is intact and functioning properly, the two elevations would be identical. Plugging of subsurface drains is not uncommon because they generally are not maintained; leaves, grass, twigs and other such solids make their way into pipes and eventually build into a clog; and sedimentation builds and can ultimately plug the pipe. Three alternatives were studied and cost estimates were prepared. Overland drainage would require considerable earthwork to provide adequate differences in elevation to "force" the water to drain to the west side of T.H. 15, then to the east side via a culvert, so no estimate of cost was prepared for overland flow. Alternative 1: Install a lift station near the southeast corner of the Academy tract, westerly of the intersection of T.H. 15 and 9th Avenue N.E. A structure would be installed that would accept flow from the pipe on the Academy • property and pump it into the west ditch along T.H. 15, from where the water would flow overland until it enters the storm sewer on the east side of T.H. 15 at 9th Avenue N.E. Because the downstream pipes in the City's storm sewer system are not large enough to accept water being pumped during a rainfall, '' �sp�. Y. asa4ae`. iiiM?! M:+;.: ..irgY..,fCi":.Sti:'sikl/!L+r'9 •wtx.!:rS�.i+h9A•agy,.: ::Y.'fN'N'U:•aW,:JF w�..:yvr - i.P ?-�. wgn�ve+k; b?.:# �. 4' ti;.:'I!s?.'rtw.r:h4t'.+T'<F'..a �, ..,,4•.;.:. ):.�:N,,'.:'f Barry Anderson, City Atty. w ...Ko1Zi/80d'AL'83adl DiehiliMt)e- ...._...:, ....._..., «....._,. .•........... ... .., ...c.._. September 22, 1987 Page 2 • controls would be placed in an Academy building so that personnel can deactivate the lift station when a storm is approaching. Estimated construction cost: Lift Station Equipment $13,000.00 Lift Station Structure (72" diameter) 5,100.00 10" Force Main & valves 2,100.00 Restoration 300.00 $20,500.00 The estimated power useage is about $50.00 per year. The disadvantage of this alternative is that lift station equipment can be a maintenance problem. Alternative 2: Connect to the inplace drain pipe on the east side of T.H. 15 and install a pipe on 9th Avenue N.E. from T.H. 15 to Elm Street, and there connect to the City's storm sewer. Estimated construction cost: • Pipeline $11,000.00 Manholes 4,600.00 Restoration 12,000.00 $27,600.00 The disadvantage of this alternative is that runoff would enter the City's storm sewer system, which is presently undersized, directly with no opportunity of detaining the flow until storm runoff subsides. Alternative 3: Connect to the inplace drain pipe on the east side of T.H. 15 and install a pipe in the east ditch of T.H. 15 from 9th Avenue N.E. to Northwoods Avenue, and on Northwoods Avenue from T.H. 15 to a connection with the inplace County Ditch 18 lateral west of Oak Street N.E. Estimated construction cost: Pipeline $11,250.00 Manholes 4,600.00 Restoration 8,150.00 $24,000.00 • The advantage of this alternative is that the water from the Academy property would be directed into- the County Ditch System where it evidently- originally `.• i5% H*± �.n�N9r+F.":�lM!ksaw..s't':"'4: i4a?i�lY�:r+sN,�f�,+Mt i1+riF ?�w�wR aIW. Qq?!! ri.` p�M U: ��e1k; zA: �' Sq[ t: �eyst+!. Rl+ �' �+ FiK+ .•wne�5*,:riWYSi+::+Y,s.'%F.- drofY4SV?k..:tMxYki.)..}uik ! ets. Barry Anderson, City Atty. September 22, 1987 . Page ; flowed. The disadvantage is that we do not know the condition of the downstream county pipe, nor its capacity for accepting the flow based on present day rates of runoff from this and other areas. with the drainage problems that exist on the east side of T.A. 15 north of McLeod Avenue, as demonstrated by our analysis and by on -site investigations, it is preferable from an engineering standpoint, to delay drainage improvements on the Maplewood Academy property on the area discussed herein until a permanent area -wide solution can be presented to the Council, Chapter 429 proceedings held, and in improvement constructed. The timetable for construction could be in the next 2 or 3 years. In the interim, design alternatives must be prepared, the County must be approached concerning participation, and the legal- matter of cross - connecting and reconstructing county ditch pipes must be addressed. In any event, a permanent project would include the installation of pipe(s) across T.H. 15 that would be of sufficient size and depth to drain the parcel in its present condition and when fully developed. Keep in mind, that the solutions presented herein are temporary in nature. • EA /pv enc. cc: • Mayor and City Council Sincerely, CITY OF HUTCHINSON Eugeri 'Anderson Director of Engineering =?f.weM�Lw �+, v..,.,i+>.. a. a+ r:^ iit' �". utF f,*# nir�'« �" �• 9! 4C' �im, S1��+► ri3! ravwf` v. nv:. �..•N. . �:, r�y�+ a :..«rr+ti•...�n..:.+rw+....x•. ;��sv:ws:.:�i+. ' NYi :...w*;�:!i�u}'.ash,:�±+'�..' = y.F...e.n.rr:- .:..J.:��p;. w yry.—. ...t w.. :..Y:.�.:_.:. -: Iusn.. �f.. l. aaw.. �.. v:«...•..,... �:•.'-:. ......wr ;.n...u�.L:..:�...�::a. � \ar...n .:.M. -�. ,�. -.t... �I 1 . I 1 I 1 1 11 1 • i� 1 i 1 s 1 ... 1 1 : II ! • t i i l 1 N • • 11 • f • M 1! • Y N • • I • tuv�n• t � 1 1 1•wll , an•R i � I 1 ! • • r • • • ! k_ I-ILI j Ir01RM•M AWVW • II a s pp j N � �� ) •t1 � I i Zf ' � , fD • fi ! • , COII.�•i fNR �;a'w.�W.w.iti «:+R �tid'W��•tMMY ° Fes*! 1+: 1 += �1-:�Y`�•.F.nFa..•.w++14 *,=�. •..�,*.- a'•�,r.•aN- �1y�w. ��1�: a.a•.. Al . . .r...••r....,,�. .,.a...., �.- ....._ - —. •- w.j..•y. —... -. ._�. .. .�. .., ..�. .t.T. «. ._.•.,«, .y �.... -.. ..... ....- .ia -r.., ...« w: .:+e.. .� ;...: .,., ' JI , , , 1 ' 1 11 I, I I 1 1 1 • • 1 'j I . i � 1 j � i M • f 1� 1 I. [uvi11n1_ • I i I i � I � EONX pr OT� I 1 il. 1 II r , r , r • i ; � Iolrlv000s . 1 t _ R . ■ 1 e �T t t • '� L� I �i • y • I •'• tt t q I � � e t t • D 1 1 I O 't `may Ve, loomm GAM &V•M" ado- 4' ism am ♦ 0 3 Ve, loomm GAM &V•M" ado- 4' .. .. _ : 4 .... r - ..114 .. ... .. .. . .. I ... _ _ . Minnesota • Department of Transportation +L Box 768 2305 TRANSPORTATION ROAD OF TRPN WILLMAR. MINNESOTA 56201 • • September 25, 1987 Eugene Anderson Director of Engineering city of Mitchinson 37 Washington Avenue West Hutchinson, MJ 55350 RE: Traffic Signal at T.H.7 and Bluff Street Dear t&. Anderson: FOR YOUR INFORMATION. I have received your letter dated September 24, 1987, requesting a traffic signal at T.H. 7 and Bluff Street in Mitchinson. From the data that you supplied, it certainly looks like a signal is warranted at that location. We also will want to conduct a turning movement count and submit that data to try and get a signal project programmed. Thank you for your concern and bringing this to our attention. Sincerely, A Patrick C. Hughes District Engineer PCH: dkb cc: J. Henslin K. moss 0040 -' i+ 1' �.. iP+ T.,...na..t.hq:.%..M'a1.+.'�.'s T-�.;ZnC:3 1 .i'rr ...•�,,yyw �y:Lu.aih:i�iS{'nhA+d�Y... r.4 �L'nvra.:r a. .. N., /'.. • ...yt #Y /•4.. }. :.4a1•:u w•�a .•'r '. An Equal Opportunity Employer y ,�.. A -: " t <�ww..r +:w:w�t^rswe.,ryit.�:..,. .. �y...; a�w.. l,<,. i. s• rtt a. �+., ��..'. ie:..:.. s.'. i•:.... i.•. a.w....+4.rM.�,.:rf...:....a... •..O. ..remit Minnesota Department of Transportation • Box 768 ;F 2505 TRANSPORTATION ROAD tir OF Tfkv WILLMAR. MINNESOTA 56201 FOR YOUR INFORMATION September 21, 1987 Eugene Anderson Director of Engineering City of Mitchinson 37 Washington Avenue west Mitchinson, M 55350 Dear Mr. Anderson: Thank you for your letter dated 5eptember 14, 1987, regarding the traffic signal at T.H. 15 and T.H. 7 in Mitchinson. As you stated, at the present time, we do not have left turn lanes or left turn phasing for the east and west bound traffic on T.H. 7. At the time the latest revision was made on this signal, the turning movement counts showed a large percentage of left turns on T.H. 15 to T.H. and considerably smaller left turn percentage from T.H. 7 to T.H. 15. I realize that this is one of our major traffic intersections in the district. I have instructed our District Traffic Engineer, Keith Voss, to review accidents and turning - movements to see what revisions are needed at this intersection... Due to our work load, this review will not be done until later on this fall. We will advise you of our results as soon as they become available. Lmcerel.y, Patrick Wi he ' District Engineer PCH: dkb cc: J. Henslin K. Voss is ;*wh*.•a«riv- sr+.r:.+a�/r.,a. �,: •ueN.daw+;,;,ss±w+.«..:� w��xew••;J+; tu�.•+�'i+pv�aeb!::;rtue-r, a.d+l; <.. r�.++ a�.- �r�rt;:,: +•:wrre:.wo:..t»':s> slx.. An Equal Opportunity Employer . M-W, ` -. .. .....„,..yx a• '..... n.:nr..- '.t1wr•'+. ..: ... ..n•MS•:.:...ln- ;. +.-+w . ....rw-...; .1r. -.. ..wows....- ,w..- �..+!•:.v '+yra��s�a .. yyn.i.AA.. Minnesota • p F Department of Transportation FOR YOUR INFORMATION sox Tae ;F 2505 TRANSPORTATION ROAD OF Tr WILLMAR. MINNESOTA 56201 September 21, 1987 Eugene Anderson Director of Engineering City of Hutchinson 37 NWshington Avenue West Hutchinson, W 55350 Dear Mr. Anderson: Thank you for your letter dated September 14, 1987, regarding a reduced speed zone on T.H. 2217 on the west portion of Hutchinson. This office has done an engineering investigation including several speed checks since construction of the highway in 1986. • The results of the first study as indicated in a letter from Keith Voss to Marilyn Swanson dated March 11, 1987, showed that the speeds being traveled did not warrant a reduction in the existing speed limit. The speeds indicated the appropriate zone was just slightly less than the 55 nph and 50 mph existing at that time. Since the signal at School Road and T.H. 2217 was not operating at that time, we decided to perform more speed checks later on to see if there was a change. After the signal was operational, other speed checks show a slight drop in speeds being traveled by motorists. At this point, a recommendation to the State Traffic Engineer in St. Paul was made to reduce the speed limit to 45 aph from the 30nph zone to approximately the end of the concrete island west of School Road. The State Traffic Engineer has concurred and the appropriate 45 nph signs Ivill be installed shortly. Several of our speed checks were taken just east of Shady Ridge Road. The 85 percentile of the speeds at that location were well above 55 nph. That indicated to us that the 45 aph zone extended out that far would not be appropriate. From several studies" it is a widely accepted fact that speed limits that are posted too low for existing conditions do not lower the 85 percentile or the majority of motorists. The people that are likely to slow down are the cautious drivers who are not a threat to safety in the first place. The rest of the drivers will drive accordingly to road conditions. The result will be a. wider ' Art, ixaJw'>, xrkwose. aaam�c.. IrMN' r. �. vwnri�a. s+ r.+.' �p:. yes12w 4; L�'' �iy+J+ ii�''A ��►+: wfw�+ vw. 1rFK,.: � :5rl�:m++'Yf. °sr- ...:.••INw+� hy.r.s�c�- ?+.wa» -.y �.w0+r.:f;��;' An Equal Opportunity Emplover Eugene eAAnderson �p -_ ..... ...., •Y�, r.aMV�I��4a q '/'a..�/'V.:�..L�....u....'.T^V 1'Yry :.'n.ka} � . • I, a..YHv ...,MI.M1 -. ..�• Y/•1;�Y.�.....4��'� .�+Y'. [��a+�.. n. '..�Y'. }��•.4� Page 2 range of speeds with the high speeds remaining high which is more unsafe than appropriately marked speed zones. If you have any questions, Keith Voss, our Traffic Engineer, will be happy to explain the speed study in detail. Fla can be reached at (612) 231 -5466. Sincerely, n Patrick C. 4h es District Engineer Pai: dkb cc: J. Manslin K. Wss E a ; a: w•,.. �V{. eiA! iss.: V:¢'. �fiaG" e+!. Ur'7�aY�aF�iasiNhli�Ilttii)t►: w�' �9P' �+ �R. W. b+ ?16ti5•f 4� "I�M�'•- s'14ricFb!'�••Y1�h1i�•Y M�' r�p•�+aPrts¢"1!'.e�.�p�i <:`k%:Y; -1�. _t.wy,..V'.4M1..•.yy�n a..i. r. vF., w.'•w,.... er.. r.E .. ,, .. �e .v-. v ...YM •).3'r +W.a;µ - rase. .rK.a... �.•.r,e�..,...FNv� {mss...- !ii.n,. ..b.....1A�4.i,e �+e..w 1. p' 0 FOR YOUR INFORMATION 6121231 -5466 March 11, 1987 Ms. Marilyn Swanson Administrative Secretary city of Hutchinson 37 Washington Avenue West Hutchinson, W 55350 Dear W. Swanson: We have colleeted a traffic and engineering investigation on T.H. 2217 from the present 30 nph speed zone near 3rd Avenue N.W. to Shady Ridge Road as requested in Resolution No. 8431 dated November 25, 1986. Our study indicates that the present speed limit of 50 mph is still justified. The physical characteristics have been changed due to the highway construction project this last year but the speeds sampled have remained virtually unchanged. • Radar checks of speeds were made at four locations in the above mentioned area. The 85th percentile speeds varied from 48 nph to 54 mph except for east bound traffic sampled 400 ft. from the 30 nph zone in which the 85th percentile speed•was 46 nph. The median speeds ranged from 42 nph to 49 doh. The 85th percentile is normally the optimm speed limit. The speed check taken after construction was compared to the speed checks taken before construction and were found to be the same or two aph higher than before road construction. It is inportant that the speed limit reflects the maximum safe speed driven by motorists familiar with the area under ideal conditions. That speed is generally the 85th percentile. In light of the data collected along with the- physical• -characteristics of the area we have determined the present speed limit is appropriate. We will continue to monitor the area for changes in the future. Sincerely, Keith Voss Assistant District Traffic Engineer cc: P. htighes. • J. Henslin R. Kurpius /0. Brannon :Y. +r = ww.'.+ N+ �•�+w►.�i+.:'f�'�i'i�++YGn;M*iY #a'rw4+WM�M�r:'�MK: �" �Y',,"+}; a+.-x�+�+iM:?+�!�!iFt,.s�eiiwlw Yom': •+►!rwnµ„e aef+Mc:rel+"nwrv.*��i :+�ie�s"rhr«sar ;iYMMP- tw�:J�k'? ,... FOR- YOUR .., .�To�'ltiie-Editor:.. �':_�` INFORMATION • Elected government is protected by oath and bond. Commission government or delegated authority is double government anywhere and has no direct responsibility to the voters. There is honor involved in Hutchinson at this time in having government of, by and for the people with only one coat. Thank You for supporting local elected government in Hutchinson. date OCT 8 X987 If V .F • Received your le Six thousand western Minnesota businesses received a nice letter from Watertown, South Dakota last week. The, letter, signed by the Chamber of Commerce, urges their business neighbors to the east to relocate across the bordei. And Watertown's been getting plenty of inquiries In return. RALPH COFFIN 4 AVE =0 tter yet? Community chambers In Minnesota would like to be sending all over the country. But that will happen only if and when Minnesota legislators make our business costs Competitive enough to make the effort worthwhile. The letters boast of South Dakota's lower taxes and friendly government. It's the kind of message NEWS* MIRROR EDITORIAL OCT 7 1987 If your business was 25 or 50 miles from little or no taxes, your loyalty to Minnesota may be exceeded only slightly by your desire to stay alive. —KH :• KM�Wlrw•► �4: su.. �: i�w :�fl:n'VUn;ir +.t'vw.J:.�Yw+;.�. vlj�f; rA/.-` �'.- {.Y.C••...!'�#�b'ci,:.ljt. .f ?H4:::1.A ?I.Y••:%4.G .,i-M'.pr ... s,'e'f.i "FF�3•l�K+i/." - ^�`. .. ��.�. .. 0 • CITY OF NUTCriO1MON NAME EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL Mazy Elizabeth Gerebi FOR YOUR INFORMATION DATE SePtenber 18, 1987 ADDRESS . Roseville, MN JOB TITLE Head skating pro I SUPERVISED BY EMPLOYMENT STATUS x NEW EMPLOYEE OTHER: FULL TIME —2L—PART TIME OR SEASONAL For Arena Skating Season PAY RATE $15/hr, COMMENTS THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL POLICY AND TO THE COUNCIL APPROVED SELECTION PROCESS. DEPARTMEKT EAD PERSONNEL COORDINATOR CITY ADMI_I ISTRAWR EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL FOR YOUR INFORMATION DATE October 7, 1987 NAME ADDRESS Jan Clmming 559 Milwaukee, Hutdunscn J OB TITLE Part Time Clerk - Liquor Stare SUPERVISED BY Chic Nelscn 0 EMPLOYMENT STATUS X NEW EMPLOYEE OTHER: FULL TIME X PART TIME OR SEASONAO PAY RATE I COMMENTS Replacing another part time e'910yee who has left. THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL POLICY AND TO THE COUNCIL APPROVED SELECTION PROCESS. DEPARTMENT HEAD PERSONNEL COORDINATOR • I CITY AW NISTR TOR .'f. w�ti +.a:f.. -wT � s••FM', u..�fy(:re M^x� a- c:.a.., • i G:1 :k v.�- k:- :: °'... [:,::. ,::.:. r'..:e.re..,a. <.: - •...: •;•+ :.. �.:.:....:. :, , w... .....t .: : .: .�.... Ll BURNS MANOR MUNICIPAL NURSING HOME REPORT OF EARNINGS AND EXPENSES MEMO: Bond Payment due by Dec. 31st 90,000.00 100,000.00 ccounts Receivable 115,538.00 153,043.52 -,._ �^. �s; �haativ' rl �, rerx!?► i± y�Y�s !;reltwHrraW+�r1�- ��+y��7�1�► .. ... �=^F- August 1986 August 1987 1986 thru August 31st 1987 thru August 31st INCOME FROM RESIDENTS (NET) ........... OPERATING EXPENSES: Administration & General........... Maintenance & Operations........... Dietary ............................ 4undry & Linen .................... usekeeping ....................... Nursing Services ................... Other Services ..................... TOTAL OPERATING EXPENSES........ OPERATING INCOME BEFORE DEPRECIATION.. Depreciation ....................... NET OPERATING INCOME .................. OTHER INCOME .......................... Sub - Total .......................... INTEREST & BOND EXPENSES ........ :..... NET GAIN or (LOSS,) .................... 189,086.40 182,874.04 1,441,265.33 1,406,197.76 34,367.62 29,589.75 232,655.93 253,179.23 14,446.15 20,246.39 112,041.81 122,606.14 28,651.53 27,388.98 204,636.99 197,068.54 8,098.84 9,281.18 67,971.67 66,012.80 9,034.68 10,358.68 69,837.45 83,319.56 78,196.69 84,077.49 609,017.37 629,078.59 4,347.52 56,897.20 35,871.25 35,271.31 177,143.03 186,769.67 1,332,032.47 1,386,536.17 11,943.37 (3,895.631 109,232.86 19,661.59 4,380.00 4,503.00 35,040.00 36,024.00 7,563.37 (8,398.63 ) 74,192.86 (16,362.41) 1,816.11 1,723.78 20,805.30 19,029.82 9,379.48 (6,674.85) 94,998.16 2,667.41 744.17 391.67 6,003.34 3,183.34 8,635.31 (7,066.52) 88,994.82 (515.93 MEMO: Bond Payment due by Dec. 31st 90,000.00 100,000.00 ccounts Receivable 115,538.00 153,043.52 -,._ �^. �s; �haativ' rl �, rerx!?► i± y�Y�s !;reltwHrraW+�r1�- ��+y��7�1�► .. ... �=^F- . �, �..: M. y..:. vA.-.: v.......J... r: a. i. tJ S` w` �' r....•_ r. v. n.....:..: vrt•. ......YRY�M�bi.._;r."R��4.wv..; •:.ryw.r. i. •....:.�M'7M v:.r .rv•:rw' HUTCHINSON CHARTER COMMISSIONR �NF • Wednesday, September 30, 1937 r/0' 1. 1. CALL TO ORDER Chairman Chuck Carlson called the meeting to order at 8:00 p.m. with the following members present: Harold Juul, Dick Popp, Dale McLain, Delores Saar, Phil Graves, June Wick, Kay Peterson, Walt Clay and Chairman Carlson. Members absent: Jean Peterson and Jeff Haag. Also present: Mayor Ackland, Pat Mikulecky and Helga Nielsen. 2. BUSINESS TO BE DISCUSSED Chairman Carlson opened the meeting by explaining the reason for calling the meeting including events since the Special Election. Discussion followed on the possibility of changing the question for the citizens to vote on. Chairman Carlson introduced Helga Nielsen and asked for her comments and concerns on the charter revision. Ms. Nielsen addressed the commission with her concerns stating that the commission remember that the charter should last 20 years. • Lengthy discussion followed on the power of City Administrator specifically hiring and firing of directors. Alderman Mikulecky stated his concern to keep directors under the City Council but other employees under the administrator as stated in Ordinance 599 (May 1980). Chairman Carlson presented a summary of'the 3 major changes "in the revised charter. June Wick stated her concern with not adding an enforcement clause to the charter. Discussion followed. Comments were made that the elected officials do take an oath saying they will follow MN State Statute including the City Charter therefore enforcing the charter. Chairman'Carlson moved to leave Charter Revisions as established and notify the secretary of the City Council as such. Seconded by Harold Juul the motion passed 7 yes (Chuck Carlson, Harold Juul, Dick Poop, Dale McLain, Phil Graves, Kay Peterson and Walt Clay), 1 no {June Wick) and 1 abstained (Delores Saar). There was discussion on promotion of the Revised Charter and all members of the commission were asked to volunteer. 3. ADJOURNMENT • There being no other, business the meeting was,adjotpned_at,9.45 p.p NOTE: League of Women Voters will sponsor a public forum on October 27th. �Seaa4� `�Sawr�;+wliy�+•�, =�v: #:•.�! Wyk....: e^ I+ i+, i• r��! s: ab) M. w. �rt: A».. �. ��gkerw; �' m4+ 1- *xds�aY»r:,,�..e+a::r..yy.;.�� a"'+"'r��cr�:- .�w�iy i '�'f•. Ltana�LnwM �)N'fi,..(••)4�'1 w• a. .�9�♦ /u1.YA•.:ar.l .w a. .. -�4 L.ytwF-.. ✓Yi !!•9 ).Y: M..Z.by4..nn f. ... 1_QR YWRANF YM •�_ THE HUTCHINSON SAFETY COUNCIL • he Hutchinson Safety Council met on August 31, 1987 at the Fire Hall at 12:00 noon. There were 12 members present. Prior to the meeting Larry Ladd spoke on school safety. Topics included bus safety, school patrol, fire safety, severe weather, playground safety and also personal safety. The meeting was called to order by Vice - President Hark Schnobrich. For old business Gary Hoffman reported the parking and pedestrian crossing issue at Goebels is on hold at this time. They are working on some different signing for the front of the building. They may proceed with discussing this with the City Engineer afrer decisions are made on the new signs. For new business members discussed concerns with speeding traffic around the new West Elementary building. That area is now part of the city limits, and speed limits should be adjusted accordingly in the near future. It was noted there are now stripes down many of our city streets. • Les Linder expressed his continued concern of heavy traffic in a number of areas of Hutchinson. He made a motion that we request the City Engineer to study' th@ traffic situatidn at Hwy. 7 East-and Bluff Street. Larry Ladd seconded and the motion carried. The meeting was adjourned. Our next meeting will be September 28, 1987 at 12:00 noon at the Fire Hall. mark Schnobrich will provide the program. Submitted by: Patty Stallman, Secretary TREASURER'S REPORT: Balance on hand 8/31 $127.81 Pd to J. Rix, postage 17.50 Current Balance as of 9/28 . 110.31 Savings Balance as of 9/28 $155.75 r.. �P�11► s�+ t�k*!. rx+ 3► ua?NMn!= wnrci' M�/! �' P"*'.?!:' �MM: Yyi/ r. �tl' �MIFM! Y�C•. 1�• iWh�MV��sl ersk :W¢w.epaw+;,.,��ss�:r.�;,w%; MINUTES FOR YOUR INFORMATION .. , ...:.. �:,. .,.. .... •..- .- ....... .�. ;..81TTCHI FIgggg DggPART1I8�'; ...�. -.. ..., .. � ... ................. 1Q;$TTNG Nonday, September 14, 1987 • The meeting was called to order at 8:05 p.m. The minutes of the previous meeting were read and approved. George Field presented a sample sign for the possible new rural numbering system. It was noted that dispatch would not be able to know which fire department should be called for which signs. The county chiefs should look into this. Butch stated that the nominating committee should meet soon to start planning and laying out the ground rules for the coming election. They will report at the October meeting. The two truck committees, #237 and rural truck, met.and discussed proposals. The rural truck committee has met 3 times. They have questions on ISO ratings, leasing back to the city, what #237 is worth, cost of a new tanker. There will be 4 proposals brought to the November 5, Town Board meeting. 1) Replacement of #234 tanker. 2) Sell #233 and lease #237 over a 1 year period. 3) Refurbish #236 in the near future (5 years). 4) Repair #233 and explain maintenance cost (long term). The committee met with Ken Clarey to find out the value of #233. According to Ken, we should get no less than $35,000. The truck nay need some tank repair costing about 51,000.00. We could also buy a new tank for about $4,000 - • $5,000. Pictures of some tankers were passed around. The approximate cost of a new tanker would be $45,000. For the chassis plus $8,000 for an automatic transmission, plus $10.00 per gallon for the tank. (Tandem axle) A single axle would be about $45,000 - $50,000 total. The value of #234 is about $5,000. If we could get that (Ken Clarey). The value of the present #237 is only about $20,000. But refurbishment would bring the value up. The rural committee needs guide lines. A lengthy discussion followed about ISO ratings and what equipment is needed in the rural area. Jim Popp reported that everything is going well for the Open House. Sign up for demonstrations. We will clean up on the 23rd or 24th depending on the weather. Wear your coveralls to the Open House if you are working, uniforms (light blue) if not. There will be a steak fry after the Open House at the V.F.Y. Wives welcome. Sign up. The 9 -23 roundtable on KDUZ will be done by the Fire Department and George Field. Fire Prevention Week is October 4 thru October 11. We will have a poster contest, send trucks to schools and have fire station tours. The following bills and runs were allowed paid from their proper accounts. City Account Hutch Wholesale 1.55 I[id- Central 512.00 Hager Jewelry 2.74 I[DI Inc. 17.95 • Comm. Auditors 57.30 Sterners 7.78 100.14 Coast -To -Coast 3.49 Johnson Radio Comm. 52.50 Hager Jewelry 2.73 Hid- Central 256.00 Forest I[ountaineer 58.85 .Si.YLti(�!: iii :.wIM:< "i.•'�j.:C.:, ^'{Y`rh•, Ask!' ��. il' i..^ �YM1+ 'Tf- .(!{il�:�. %....�M:.f..•1}:. Ywr�;.M i. ..w :+YS. •' }y -i.IS. M.`.+.?�f.ti.i:1v. ^!.M .3I.I..IVi .- :'I'.+.�..�'MY. yl•.:i .l J:.ry' ..!. ..Ie FOR YOUR INFORMATION - q{•..::.ri,�, -.•... w'•T,`M. -y'Y: �t : -'�, wag .- tti:J+'4...gr'AM�u:........4 y:.Mr.:.7MM�; \: {./+.. ev -YXM. y...w.t.nrh C... �.�,�.......��. •.q ..r.V•M L..r...tay.vws.... .. MINUTES HUTCHINSON FIRE DEPARTMENT OFFICERS MEETING Monday, September 21, 1987 The meeting was called to order at 9:41 p.m. Jim Popp stated that everything is lined up for the Open House. Mark Christensen thought that a picture of all department members would be good for an advertisement. We may use this idea for a thank you. Gary Henke purchased a 2 burner urn for $20.00. We will try it out. He will take it home if we don't like it. Chuck Lingbeek is going to make some aluminum cribbing blocks. Dave Franzen thought the Litchfield Mutual Aid drill went well. He noted a need for better communications between trucks of different counties. Butch will be giving a presentation to the V.F.W. October 13. Ken Baumann is no longer the Fire Training Coordinator for our area. Dick Popp has accepted the job. Mike Schmidt donated 2 vests for use by Fire Police. Please wear them. The chiefs will meet and choose the new Fire Police by October 1. All trucks are now ready for the upcoming chimney fire season. This includes bombs and cleaning equipment. We need to review and practice rescue for farm machinery accidents. John Reynolds to line up a drill. On October 24 and 25 there will be a National Fire Academy Course titled Safety and the County Officer. The class will be held in Willmar. The items on the list for possible V.F.V. fund use are: 1) Electric.pump and Bose reql for Hurst Tool $4550. 2) Smoke Machine 500. 3) Video camera and player 2000. 4) Plug and seal kit for hazardous materials 4000. 5) Pluggie the Fire Hydrant 1500. 6) Heat Sensor 1800. The meeting was adjourned at 10:12 p.m. Sincerely, • • Jeff Dobratz _. .. . Secretary .. _. .:�'T #UW,�':Mwt wv..a rtir4YaFR'.•^� }t'r1r =+i WixMT�Niry.�:rer^sw*.w, y: . s. �^,^+::*¢ ��,'.`.1.4!#w'.aia;wv@.:rwu'dl •Yr.tMl�"+.d;issR,rreh±^n.++ ,�W':�i4;.:. µ�{e:at•a*�*?:¢ ,.+t� ` �1 !'iW:!{F�'+:d.'yY= kR:€`yIKV. +ir :ty, ..rv+b•:Giltti stfea. Sd .Yi':++'ti+'f+iw+,�y:e'.:�M.MYL .:,rW:M4itinY,Y4,.ilf !'tR:�i k�Ml! r1y. p/ 8i.,( yw',.N ?.(.,...�i.�Y'N7'44k:.:.. �tyas .,'M.'Xe «`l'i MINUTES - HUTCHINSON FIRE DEPARTMENT . 1!«.w .•yw .+1.. �. '•W.. S'.. n.a x`1.,...Mi' ..- W'4n:.:�i'T.t r.:.. . aii-. �r• Y9....:...:. 4: T{, C.. w :a..'. ✓•..t- :..:nw:�Pl!'.'.1 -v �: a'y4.'.�niAN.G \ -�.... City Account Cont. • Hutch Wholesale 1.65 Comm. Auditors 73.10 Quades 34.95 Brinkman's Studio 13.35 Brad Emmans 49.56 Coast -to -Coast 8.37 Snyder Drug 56.48 Metro Fire Equip. 50.19 Comm. Auditors 113.28 Ciarey's 372.00 Total $1,845.96 General Account ISFSI 67.00 Brown's Floral 25.00 Stephens Publishing 186.00 Allen Office 5.91 McDonald's Rest. 65.77 Wear -Gourd 48.50 Lyle Labraaten 17.40 Total 5722.77 Erickson Oil, Prod. 18.17 Sears 9.83 Rural Don's Red Owl 23.46 21.47 Hutch Wholesale 6.25 Mike Schmidt 12.26 Hike's Mobil 3.37 Radde Slaughter House 22.00 Johnson Rotor 20.00 Sawmill Inn 200.00 Total $29.62 Fire Rune • 8/1 Belle Lake Rescue 8/16 3M 8/1 Schmidt 8/17 A &B Electric 8/2 Kieper 8/17 Drill 8/3 Drill/Meeting 8/17 Happy Chef 8/4• High School 8/18 -- Goebel-'s 8/8 3M 8/20 Mutual Aid/Browton 8/9 Haapala 8/26 Rauch 8/10 Drill A letter was read regarding the Civil Air Patrol's plane reference the need for an enclosed hangar. Jeff Dobrata and Bob Hagen were reviewed and voted on after their probationary . years. Both were voted on to the regular department. Driving records memorandums were handed out. Please fill out, sign and return to Butch. John Reynolds noted that the plan of the officers is to have C.I.M. (First Responder) standards rather than American Red Cross. This will fit our needs better. A question was brought up regarding the sending of a fire truck to the Brunsville_Master, Previous notes will be.checked regarding a motion to send or not send trucks. There is a new pop machine in Randy's office. ` �1 !'iW:!{F�'+:d.'yY= kR:€`yIKV. +ir :ty, ..rv+b•:Giltti stfea. Sd .Yi':++'ti+'f+iw+,�y:e'.:�M.MYL .:,rW:M4itinY,Y4,.ilf !'tR:�i k�Ml! r1y. p/ 8i.,( yw',.N ?.(.,...�i.�Y'N7'44k:.:.. �tyas .,'M.'Xe «`l'i MINUTES - HUTCHINSON FIRE DEPARTMENT .9/1/87 y.L.1.. �..>:..w..:�,,. .ny,. •„.✓. y: rlW':? 6Yw..... esw... a '+t•w�a: /:�s..vr.r�<r.r.�..w. .:. r,(:..... w.. �R .yti*v..c.•..:L..u.•..V- ,n.RV. M'M.;.. Y,'W' }.:,.':N -! Larry Thompson reported that the 3M E -Squad will be doing some lightwater training, October 7 and 14. • The Disabled American Veterans would like to develope and change the name of rireman's Park. The new name would be Veterans Memorial Walk. A motion was made to keep the park the same. No second to the motion, A motion was made and seconded to table this matter until the next meeting when some facts have been checked into. Motion passed. Butch had the two centennial poster framed. Brad noted that we need our body bag returned from the Belie Lake incident. We also lost our back board at the Brownton rescue. Glencoe Hospital will either return ours or get billed for a new one. It was also noted that body bags are supplied by undertakers. We also should be wearing the gloves suplied by the hospital. The V.F.W. has some money they wish to donate. Some suggestions for use of the funds are: new vehicle, pagers, a Pluggie, and some Hurst equipment. The captains will meet to decide on a list and prices. Butch reviewed the budget for 1988 and cuts. Mike Monge noted that the Green Giant grant came through. Dick Popp is now our Safety Officer. There is an opening for Fire Police, see Butch if interested. • The Ministerial Association was contacted for a new chaplain. No response from them yet. The meeting was-adjourned at 10:15 p.m. Sincerely, Jeff Dobratz Secretary : ti-^ i�. Yy '�nN"'�1's'�Y'•`'••erj:..t.5a. yti`•�'9•'"� *i:!Y.aV',#r�K°'� > ?: JFf.�,'.r�3. •.'3�r� tit ,v,Y�,s�:%�Yxti`M.Y ^fie vi X' °�+'. MF4< SNNlr' atMFi: �i: di[? if' T" w« 1G:^✓ l}:: i } }i• +'"�3d'!� %►:v`�iY+591P•�t' •iM_�.r: y.:..Yn. 4i.- .N'.:5 .. .. �:. m' ''.��h`.tJ...Y�T.f. �....�.�... 1I w. ). y.w :'�.'��. u.4 \.i. }.. ..1 ....:. ....'.n ......a ..lf... ... �O� YO n0120wc LE"Y graver UNUTru onoa M MaTn0 • September Lb, 1987 Present: Steve Boehlke, Montevideo Lilah Buhr, Stewart Howard Turok, Litchfield Curtis Johnson, Appleton Gladys Nelsen, Grtenville Linda Ulrich, Renville Carol Conradi, Willmar Burton Sandberg, Director Katherine Matson, Associate Director David Lauritsen, Chippewa Count, Librarian Absents Jeanette Buohanwn* tKacneed absence IMF0 _ATIOML. Representing: Chippewa County e McLeod County ■ Meeker County R Appleton e Crtonvills e Renville ■ willaar Representing: Willmar Chairman Boehlke called the meeting to order at 7 :33 p.m. Nelson/Ulrich moved to approve the minutes of the August 10 meeting. Carried. Johnson/Yurck moved approval of the treasurer's report for August. Carried. Director's report: 1. Statistics for Angnst shared an increase in circulation. 2. The Public Library Newsletter and clippings were passed around. WThe PLS staff retreat is scheduled for October 22-23 at Green Lake Bible Camp near car. Jim Klobuchar, newspaper columnist, is the guest speaker on October 22 at 7 p.m. 4. The Minnesota Library Association in meeting at Madden's October 7 -9. 5. PLS is sponsoring workshops this fall for licensed family day care providers and nursery school staff ambers at locations throughout the PLS area. 6. SAMMIE is sponsoring a fall meeting at Marshall September 30. 7. Gone With the mind is the most popular book of fiction according to a national survey conducted in pril, U87. The Bible was mentioned in every category, Nelson/Buhr moved payment of the bills. Carried. Committee and project reports: 1. Letters were sent to the county commissioners of Lac Qui Paris, Renville and Tallow Medicine Counties inviting them to meet with PLS representatives to discuss the implementa- tion of the esxteonion of access" law. No replies have been receibed. After lengthy discussion, Chairman Boehlke directed Kathy Matson to schedule a meeting with Jan Feye- Stnkas of the ataee office of Library Development and Services for late October. This will be a planning session with the committee consisting of three PLS board members- - Ulrich, Nevins and Johnson, librarians from the island cities, and the administrative staff. 2. Copies of the proposed 1988 Operational Budget along with charts showing the share for each governing unit based on the 1986 BARC (Equalization lid Review Committee) figures were sent to all of the governing nnita. Increases in funds for personnel and materials result in an average increase of 3 %. Governing unite have 45 days to accept or reject this proposal. John Langan sent his copy of the August 11, 1987, issue of Minnesota C unties to Mr. Sund- *erg asking his to review the artiokis-on levy caps and distressed counties! In the last session of the Minnesota Legislature, lawmakers imposed a 3- percent limit on increases in local tax levies. Governing unite may petition for exemption in some areas. Your of the counties in the PLS area --Big Stone, Chippewa, Meeker and Swift --are among the 36 counties in the state declared economically distressed. I. Y shoo! ter fthINOp tho tirsi tMlr ftato lit great fee lWp W been received. 2. IN to centime Utters to all go►ormiq amts I"" the melees levels at local npperf acedat to quality for state aid. Amoats listed are nemailp less then mmewate • Paid. . Now Busineses 1. the Atwater Library has applied to the Minnesota Library foundation for a $1 ,,000 grant . -to be matabod by local funds --to purchase micrefilme and a reader. lelson/toniadi roved that PW approve the grant application. Carried. 2. Jsbosoa/Clrieh moved that the director and the chairman sips the 'Reports of Results loecM34 be& for we of State/tederal lid far TT1987. Carried. The fall board will meet October 12. The meeting was adjourned at 8x55 p.m. L11ah Buhr Secretary • .:n H.v;.J .:•w. a�u.++'%�iA - ..!H��V[.. -Y a ,. q:.. _:. N; .y -'�'x .:,.w .SV ]w AM- d'...'r+'rltt..R, .Y.rt yti�:.. i>4. -;K a•• -.j September 1987 PIONEERLAND LIBRARY SYSTEM 'Aance . Bank charge Receipts: Basic State /Federal Aid Big Stone County *Chippewa County Kandiyohi County McLeod County Meeker County Swift County Appleton Benson Glencoe Graceville Hutchinson Kerkhoven Litchfield Ortonville Willmar BUDGET INCOME MTD $125,994.83 - 8.40. $125,986.43 Bird Island 6,659.00 •Dawson *- 9,227.00 Hector 6,077.00 *Madison -- Renville 7,246.00 Cash Receipts 4,617.25 Gifts 15.00 Interest 415.38 Reimbursements (local govt) *Chippewa County *Dawson *Madison Benson (materials only) Chippewa Co. (materials only) 2,000.00 Other Reimbursements 912.17 Other Total Receipts 7,959.80 Other funds Glencoe Fund KCWL TOTAL RECEIPTS 6 BALANCE:.. . . $133,946.23 • ,- ...... ......- BUDGET - INCOME YTD BUDGET $ 70,282.39 - .0.40 S 70,273.99 145,417.00 16,452.75 55,383.75 73,626.00 47,245.50 46,670.25 25,920.00 6,978.75 13,956.75 17,283.00 2,676.00 37,735.50 2,991.00 28,604.25 8,829.75 60,240.00 205,000.00 21,937.00 *73,845.00 98,168.00 62,995.00 62,227.00 34,560.00 9,305.00 18,609.00 23,044.00 3,568.00 50,314.00 3,988.00 38,139.00 11,773.00 80,320.00 4,994.25 6,659.00 6,920.25 *- 9,227.00 4,557.75 6,077.00 8,052.00 *10,736.00 5,434.50 7,246.00 31,412.10 48,000.00 3,347.17 2,171.37 4,566.49 8,000.00 24,021.00 *32,028.00 4,104.00 * 5,472.00 2,625.00 * 3,500.00 1,500.00 1,500.00 5,000.00 5,000.00 4,526.99 5,401.00 701,071.75 948,809.37 3,742.00 1,'786.00 $771,345.74 $954,337.37 Page 1' (OVER) ::P,r::+ltda.'n�, +',a >?C�111in i' it�� , *tf- t...,M. %�,:`v.y�`nf•... VY^:al. wow.' �. 8i..? yfl: �F' Y:. V". Yi. aS+ y- YOfri:•.L'j�j`jr..�*h•ii;ct!W,. �,i.4+Aw....s!+M.��1Me�ti �•iJSSww ,.k't',ir':. September 1987 PIONSERLAND LIBRARY SYSTEM TREASURER'S REPORT (Continued) EXPENDITURESt . . . . . . . ." . .. I . . •1 mro YTJ % OF jXP • m.CCT U3Q" ... 03 .00 .004 .00 POSINAL SERVICES 19744.56 10969L.09 72.01Z SALARIES A4D NAGES Su♦915.97 456,05*.22 72.824 620929%.00 MEAL, AN.AUKA4Lt 9% 3.0 4x4 •O %L.LV& vq-j7O-- w KcA,Tm 14SURA.iCt - GEDULTIS,S 293.02 l♦621.24 SL;.06Z 39200.30 PiTIPEXENT INaURA-jCE *♦659.24 449159.73 78.864 so♦olu•oo RAT&RIALS ALA.' %.XUU0... 519JILOZ5 'DI-ftbru.51 TZ* U'3 9 TV6 9"Ai Do BOORS -w ADULT 4.495.44 49*931,47 81.09% 57033.00 w"ILUict.-4 *&lI.vf LJ9,f L4*75 49.594 --109:ou.ov GENERAL REFERENCE .00 79217065 124.30a 09300.co0 VtRIOUIC-ALS #23.38 199753.65 94*072 219000.0c • .UD 21L.60; -301•PUID SHIFT CQMTY MATERIALS la.co -405.26 Goa .00 BENSON LIBRARY MATEi%TAL$ 220.j4 1900*.33 60.zI4 19671.37 LA1F'kzWA 4.VU'll T LL'IKAKT M..IZ j.dj L9 0. 41 V84 -59v ;UU.00 SMA E 100M FIL014 GO 29600.00 6*.674 39,#0,5.GO VIOZO DISCS E TAPcS 36.14 3926*.32 6a.054 49800.00 AUU&U Ulbb A.40 1AVC5 • ZZO.91. ZZ0.054 - Icj;4O .SLtk*S A%O FILM STRIPS .CO 570.70 230.694 253.00 MICRonk4s 12.0 I5v.50 15 %.504 100.00 FTVUTI; �, - .0c 61�J.2z 71 - 5 U. 01 ACCT SR7uc ... o.141.15 1019281.95 96.27% 117943x.37 C AT ALOG!'46 46.274 5,5;j.00 MILzAjA ANO, "Ertl-,4Gi - UWST=-eS , A40 OlMtK LH.K.tl 2e210.40 6,97J.19 49.339 690 3.00 CCp"lvc4U0K CHARLES *9G9Z:93 10909a.73 150.a6r 109671.00 ACCT GROUP... 6v09Z.93 251068.92 $7.444 Zd*A&L.cjo Op;AArlQl\ &.0 MATVTCIARCS 19744.56 10969L.09 72.01Z 15W.00 1.,4svpAICE .60 535.44 35.70z 1053C.00 AALYX I AL 1. 1 1 FIW* --------------- vu Uv- UU4 7 t ojgo.00 ACCT C-R3uv... 1,746.3S 11-426.53 ".74z 2-)950�.100 Cu4XUN%.A T ION tLlrm .;D L i lic-' 7-A x 4,_S 6.a o. .6 ?a vTZ a 2a.J.0 0 TcRMT AL MAIWENA.,CE .GO 272.50 14.464 1 *Oj. or) PiSTAG9, A .3 S,41PPili,; 043.2C 6,333.e3 75.174 8,000.0c ALL] LAUUF... 73.1*64 NEW EwUIO,'4c-;jT .00 1.080.70 5% .34Z 2 suco. 00 A/V ellil-fttNt 10. 56 090.4-3 M1.00 M.1-VT010:CE A.0 CL4T:tACTS 10474.37 13.264.75 113.5&4 1.'. 930.,. uc ACCT GUUO... 1.455.95 15*267.89 103.734 .C'j5JColAL S%A9eLIEj AN, cOvIPMENT Ilbs" d19.96 8L.914 SjOPLIES A!40 PRI'J1-jNr, 1,161.05 139094.90 65.47; A ,' 1,.', q1.63 53U.137---TUo.154 M,LEA.E AND RcETL.Ga - STAFF 1-3:.64 4954 %.o0 46.274 5,5;j.00 MILzAjA ANO, "Ertl-,4Gi - UWST=-eS 2e210.40 69.264 392CG.W0 P41F. 403ERSMIPS (TRUSrELSS 3c 374.00 151.204 250.00 NOTICES V,405.10 119.054 7 99 Co. or) ADS _AND LEGAL 40J•61 445.121 90.00 AJOITING Jo • I"400.00 110.474 1920).00 13U'JKR ct?INF, 4Z2. W --c• 5.J 67.50z 3*030.00 CQNTI.9Ui4C, EOUCAT10r. .06 ?S.L& 37.574 20).00 ACCT CRIUP ... 29197.74 329889.54 76.774 42964 .,)O GLUCOc- FRIENDS, 'L9a3 ♦. i , ".004 3v74200 KC*WL - . I : - 0 , - . , �k ", .06 Dom 1.7sNA-nn - - - -::.- -W 7.� Oor ' ' ' ' ' -t' S L __: . ", ""' L� . AL... ' 69 310. 4AM 74.81Z " 954• iT ENDING CASH BALANCE $57,411.28 ..;57,411.28 Page 2 (672150-7-3 757 C _7 OF A71UTCHIRISON • may' 37 WASHINGTON AVENUE WEST �►' HUTCHINSON, MINN. 55350 M E M 0 R A N O U M DATE: October 2, 1987 TO: City Council ------------------------ - - - - -- FROM: Mayor Paul L.—Ackland --------------------- -- - - - - -- SUBJECT: Special City Council Meetin • As a follow -up to the City Charter Commission meeting of September 30, 1987, I am calling a special City Council Meeting on Monday, October 5, 1987 at 6:00 P.M. at City Hall to report the Commission's recommenda- tions and decide on the wording of the referendum question scheduled for November 3, 1987. Attached is the motion from the Charter Commission meeting and also the rough draft of the City Council minutes of September 22, 1987 pertaining to the update report from the Charter Commission. /ms cc: G. Barry Anderson, City Atty. Hutchinson Leader KDUZ HCVN -TV • 0 RESOLUTION NO. 8627 A RESOLUTION CALLING FOR A SPECIAL ELECTION BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota as follows: THAT the question to be placed before the voters of the City of Hutchinson at a special election to be held at the usual polling places on the 3rd day of November, 1987, shall be: "Shall the Charter of the City of Hutchinson be amended by revising the Charter in the form proposed by the Charter Commission on July 23, 1987 and set out in full in the pub- lished Notice of Proposed Charter Revisions ?" ADOPTED BY the City Council this 5th day of October, 1987. • ATTEST: Gary D. Plotz City Clerk 40 Paul L. Ackland Mayor N� arty C T Y O HUTCHINSON 37 WASHINGTON AVENUE WEST 1UTCHINSON, MINN. 55350 M E M O R A N D U M DATE: October 2, 1987 TO: Hutchinson City Council _ _ _ — ---- — — — — — — — — — — FROM: Hutchinson Charter Commission ------------------------ - - - - -- SUBJECT: MOTION MADE ON THE REVISED CHARTER _ i _ _ _ _ _ _ _ _ _ _ Following is the motion made at the September 30, 1987 Charter Commission meeting: u Chuck Carlson moved to leave Charter Revisions as established and notify the Secretary of the City Council as such. Seconded by Harold Juul the motion passed 7 yes, (Chuck Carlson, Harold Juul, Dick Popp, Dale McLain, Phil Graves, Kay Peterson, and Walt Clay) 1 No, (June Wick) i Abstained, (Delores Saar). /bb • • CITY COUNCIL MINUTES - SEPTEMBER 22, 1987 (d) RECOMMENDATIONS FROM THE POLICE CIVIL SERVICE COMMISSION Acting Police Chief Ronald Kirchoff reported the Police Commission met on September 18, 1987, and it was their recommendation to enter into a contract with Professional Police Services for testing materials and assistance in correcting the tests taken by candidates for the position of police chief for a total fee of $1,500. Also, the Police Commission requested consideration of the incurring expenses for the remaining candidates to return for oral interviews and subsequent visits. Chief Kirchoff suggested that the testing and oral exam be the candidates expense; however, the City could perhaps reim- burse some of the expense for the finalists. Following discussion, Alderman Carls moved to approve expenditure of $1,500 for the purpose of testing candidates for the position of police chief and enter into contract with Professional Police Services. Mo- tion seconded by Alderman Mlinar and unanimously carried. After discussion, the motion was made by Alderman Carls, seconded by Alderman Mlinar, to establish a maximum of $200 for reimbursement ex- pense for each final candidate. Motion carried unanimously. (e) UPDATE ON CITY CHARTER AMENDMENT BY CHARTER COMMISSION Chairman Charles Carlson stated the members of the Charter Commission had met earlier this "evening to discuss the defeat of the City Charter amendment. The majority of the Commission members (8 to 2) felt the same Charter should be presented at the November 3 general election, with a stronger educational promotion to inform the public of the changes in the Charter. Following lengthy discussion, the motion was made by Alderman Torger- son, seconded by Alderman Mlinar, to put the question back on the bal- lot for the November 3, 1987 general election as presented by the Char- ter Commission. The motion carried four to one, with Aldermen Carls, Mlinar, Torgerson and Mayor Ackland voting aye and Alderman Mikulecky voting nay. The City Attorney stated he would contact Attorney Stan Peskar of the League of Minnesota Cities and discuss with him again the wording of the question on the ballot, specifically the form of government. RECESS: The City Council adjourned for a recess at 9:40 P.M. (f) COMPLAINT REGARDING JUNKER SANITATION SERVICE • Ken Giles appeared before the Council and expressed dissatisfaction with the service of Junker Sanitation. Mr. Giles stated he was haul- ing his own refuse but was still billed for the pickup service. He wondered what could be done about it and inquired when Junker's con- (612) 587 -5751 HUTIf/' CITY OF HUTCHINSON ' 37 WASHINGTON AVENUE WEST r- HUTCHINSON, MINN. 55350 M E M 0 DATE: October 5, 1987 TO: Mayor and City Council FROM: Director of Engineering RE: Assessment Hearing for Letting No. 16, Project 87 -36, Oakwood Lane Sewer Project Bids were opened on Friday, September 25th, for the referenced project. In addition to the usual procedure of publishing the advertisement for bids in the newspaper, as prescribed by law, a copy of the advertisement was sent to the two contractors who submitted bids on July 7th. The present advertisement produced one bid, that of Juul Contracting, which • is about $10,000 more than the previous low bid. A copy of the bids is attached for comparison purposes. The net effect is an increase of the unit assessment from $561.38 to $699.74. Attached for the Council's consideration are resolutions that would set the assessment hearing for October 27th. EA /pv r1 LJ Respectfully submitted, 4 Director of Engineering RESOLUTION NO. gGZ$ RESOLUTION DECLARING COST TO BE ASSESSED AND • ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 236 WHEREAS, cost has been determined for the improvement of the Easterly Side of Golf Course Road (C.S.A.H. 12) from 300' South of County Road 76 to Oakwood Lane by the construction of Sanitary Sewer and Appurtenances, and the bid price for such improvement is $48,179.50, and the expenses incurred or to be incurred in the making of such improvement amount to $10,599..49, so that the total cost of the improvement will be $58,778.99. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $58,778.16, and the portion of the cost to be assessed against benefited property owners is declared to be $0.83. 2. The City Clerk, with the assistance of the City Engineer, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and • he shall file a copy of such proposed assessment in his office for public inspection. 3. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof.- Adopted by the Council this 5th day of October, 1987. City Clerk 11 Mayor RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT RESOLUTION NO. . ASSESSMENT ROLL NO. 236 WHEREAS, by a resolution passed by the Council on the 5th day of October, 1987, the City Clerk directed to prepare a proposed assessment of the cost of improving the Easterly Side of Golf Course Road (C.S.A.H. 12) from 300' South of County Road 76 to Oakwood Lane by the construction of Sanitary Sewer and Appurtenances, AND WHEREAS, the Clerk, has notified the Council that such proposed assessment has been completed and filed in his office for public inspection, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the 27th day of October, 1987, in the Council Chambers at City Hall at 8:00 P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such assessment. 2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the . total cost of the improvement. He shall also cause mailed notice to be given to the -owner of each parcel described in the assessment roll not less than two weeks prior to the hearings. Adopted by the Council this 5th day of October, 1987. City Cl n U Mayor TOTAL C 1 • $ 489179.50 CITY OF HUTCHINSON, MINNESOTA ' LETTING N0. 16 . PROJECT NO. 87 -36 BID TABULATION SEPTEMBER 25TH, 1987 -------------------- - ---------------------------------------------------------------------- JUUL CONTRACTING NO. ITEM UNIT QUANTITY ------ --------------- UNIT PRICE TOTAL UNIT PRICE TOTAL -------------------°°-------------------------------------------------------------------- 1 8" PVC SDR35 10' -12' DEEP L.F. 26 8 13.50 = 351.00 2 8" PVC SDR35 12' -14' DEEP L.F. 160 E 16.00 21560.00 3 8" PVC SDR35 14' -16' DEEP L.F. 712 $ 20.50 ; 149596.00 4 8" PVC SDR35 16' -18' DEEP L.F. 110 8 24.00E 2,640.00 5 8" PVC SDR35 18' -20' DEEP L.F. 40 $ 31.00 $ 11240.00 6 STAND. SAN.SEW.MH 8' DEEP EACH 8 $ 1000.00 8 8v000.00 7 EXTRA DEPTH SAN. SEW. MH L.F. 52 $ 90.00 $ 4,680.00 8 JACKING INC. 16" STEEL L.F. 125 8 65.00 $ 81125.00 CASING 8 8" PVC SDR35 9 CUT INTO MANHOLE EACH 1 8 0.00 E 0.00 10 SEEDING INC. TYPE 5 MULCH ACRE 1 $ 29000.00 8 29000.00 11 CLASS 5 AGGREGATE C.Y. 75 8 5.50 $ 412.50 12 TOPSOIL C.Y. 410 8 7.50 $ 3,075.00 13 BITUMINOUS MIX SPEC 2331 TON 10 $ 50.00 $ 500.00 TOTAL C 1 • $ 489179.50 • CITY OF HUTCHINSON, MINNESOTA LETTING N0. 16 PROJECT NO. 87 -36 BID TABULATION JULY, 7TH,1987 ------------------------------------------------------------------------------------------- RICKERT EXCAVATING JVUL CONTRACTING NO. ITEM UNIT QUANTITY --------- --- UNIT PRICE ---- -- ---- TOTAL ---------------------- UNIT PRICE TOTAL --------------------------------------- 1 8" PVC SDR35 10' -12' DEEP L.F. --------------------------------------------------- 26 $ 11.50 $ 299.00 $ 13.50 $ 351.00 2 8" PVC SDR35 12' -14' DEEP L.F. 160 $ 13.50 $ 2,160.00 $ 16.00 $ 29560.00 3 8" PVC SDR35 14' -16' DEEP L.F. 712 $ 15.50 ; 11,036.00 $ 20.50 $ 149596.00 4 8" PVC SDR35 16' -18' DEEP L.F. 110 $ 18.50 ; 29035.00 $ 24.00 $ 29640.00 5 8" PVC SDR35 18' -20' DEEP L.F. 40 $ 24.50 $ 980.00 $ 31.00 $ 19240.00 6 STAND. SAN.SEW.MH 8' DEEP EACH 7 $ 965.00 $ 6,755.00 i 1,000.00 ; 7,000.00 7 EXTRA DEPTH SAN. SEW. MH L.F. 48 $ 80.00 $ 3040.00 ' 90.00 ; 4,320.00 8 JACKING INC. 16" STEEL L.F. 125 i 65.00 ; 8,125.00 $ 65.00 = 8,125.00 CASING A 8" PVC SDR35 9 CUT INTO MANHOLE EACH _ 1 $ 50.00 $ 50.00 $ 0.00 3 0.00 10 SEEDING INC. TYPE 5 MULCH ACRE 1 $ 1,600.00 $ 19600.00 $ 2,000.00 = 2,000.00 11 CLASS 5 AGGREGATE C.Y. 75 $ 4.50 6 337.50 $ 5.50 $ 412.50 12 TOPSOIL C.Y. 410 8 3.50 ; 1,435.00 $ 7.50 6 39075.00 TOTAL $ 389652.50 6 46,319.50 • is Is (512) 587 i51 i - I 6= :7°U ,'JIN CAI ✓ASHINGTON AVENUE WEST HNSON, MINN. 55350 OCTOBER 5, 1987 TO: MAYOR & CITY COUNCIL ------------------------------------- --------- ---- ------ - - -- -- FROM: KEN MERRILL, FINANCE DIRECTOR ------------------------------- ---- ---- ---- ----- ---- ---- -- - --- SUBJECT: UNPAID BILL FOR CERTIFICATION -------------------------------------------------------------- I would request the city council approve the addition of the billing in the amount of $439. due from S. & L. Rehab, This invoice was not among those previously certified.