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cp11-10-1987 cHUTCH INSON CITY CALENDAR WEEK OF November 8 To November 14 WEDNESDAY -11- VETERANS DAY CITY OFFICES CLOSED SUNDAY -8- MONDAY Im MINNESOTA VETERANS THURSDAY -12- 10:00 A.M. - Directors Meeting at City Hall 2:00 P.M. - Open Bids at City Hall for 1976 Bus FRIDAY -13- VACATION: RON KIRCHOFF - Nov. 9 -13 KEN MERRILL - Nov. 9 TUAAY -10- 10:00 A.M. - WWTP Meeting at Plant Site 7:30 P.M. - City Council Meeting at City Hall SATURDAY -14- ADMINISTRATIVE UPDATE NOVEMBER 10, 1987 CITY OF HUTCHINSON ISSUE NO. 6/87 HOURS AT LANDFILL BEING CHANGED MAY ALTER TIMINGS OF PICK -UPS The new owners of the landfill have announced the new hours of operation: 8:00 A.M. to 4:30 P.M. .Former hours were 7:00 A.M. until Junker Sanitation lock -up, sometimes as late as 6:30 P.M. Also, the landfill will not be open holidays; Junker Sanitation crew worked on holidays. Junker will be putting an announcement in the paper regarding no holiday service this Thanksgiving and all future holidays. The sanitation crews will be called off by Junker at 4:00 P.M. This may cause some routes not to be fully completed on the day designated. Some complaints may result. go Junker has talked with the new owner about his crews locking -up, but no progress has made at this time. The late charge will be $40 per first half hour and $25 per hour thereafter, by the new landfill owner. HEALTH CLUB - STORM SERER PROBLEMS Ed McCormick and Greg Pearce visited with Gene Anderson, Jim Marks and myself on Monday, November 2. It was decided that the storm sewer line would be televised to make sure no obstruction was within the line. It was noted that there was no back -up of water ponding in the street. Once the televising is done, and if there is no obstruction, we will place the item on the November 24 agenda. Ed McCormick has gotten an estimate to enclose the rear entrance (copy of estimate attached). POLICE COMMISSION MEETING SCHEDULED FOR NOVEMBER A 5:00 P.M. COUNCIL CHAMBERS Notice was provided of the above meeting. 1 understand the purpose of the meeting was to determine the questions that will be asked at the oral interviews. The oral interviews are scheduled for November 23 and 24 from 5:00 - 8 :00 P.M. at the e Station. °=' ., TO AWRESS CITY TF, i i 0 1 10 AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, NOVEMBER 10, 1987 1. Call to Order - 7:30 P.M. 2. Invocation - Rev. Wesley Vagle, Assembly of God 3. Consideration of Minutes - Regular Meeting of October 27, 1987 and pecia ee Ng o ovember 4, 1987 Action - Approve as distributed - Approve as amended 4. Routine Items (a) Reports of Officers, Boards and Commissions 1. Building Official's Report - October 1987 2. Hospital Board Minutes of September 15, 1987 3. Parks & Recreation Board Minutes of October 7, 1987 4. Tree Board Minutes of October 7, 1987 Action - Motion to order report and minutes filed 5. Public Hearing - 8_00 P.M. None 6. Communications, Requests and Petitions (a) Discussion of Small Cities Grant Application And Water Service Line Replacement - John Bernhagen of HCDC Action - (b) Consideration of Establishing An Advisory Committee On "Design Review" Prior to Building Permit Issuance In Downtown Area - John Bernhagen Action - (c) Consideration of Request for Reduced Refuse Rate for Senior Citizen Action - Motion to reject - Motion to approve request (d) Consideration of Petition to Improve Parking Lot Adjacent to City Hall Action - Motion to reject - Motion to refer to City Engineer for cost estimate 1 CITY COUNCIL AGENDA - NOVEMBER 10, 1987 7. Resolutions and Ordinances (a) Ordinance No. 13/87 - An Ordinance Regulating The Parking of Motor Vehicles And Other Vehicles On Certain Streets of the City of Hutchinson, Minnesota And Providing Penalty for Violation Thereof Action - Motion to reject - Motion to waive second reading and adopt (b) Resolution No. 8652 - Transferring $40,000 from Liquor Store to General Fund Action - Motion to reject - Motion to waive reading and adopt (c) Resolution No. 8653 - Resolution for Purchase Action - Motion to reject - Motion to waive reading and adopt 8. Unfinished Business (a) Consideration of Road Way Easement Along South Border of City Water Tower Property for Kevin Froeming (DEFERRED OCTOBER 27, 1987) L] Action - Motion to reject - Motion to approve and issue easement 0 9. NEW BUSINESS (a) Consideration of Request to Set Public Hearing for Refinancing of Industrial Revenue Bonds for Hecht & Associates Action - Motion to reject - Motion to approve and set public hearing November 24, 1987 at 8:00 P.M. (b) Consideration of Traffic Sign Inventory Action - (c) Consideration of Allocating $5,000 from Sale of Adams Street Property to Building Fund for Senior Advisory Board (Requested by Alderman Pat Mikulecky) Action - (d) Consideration of Awarding Bid for Purchase of Logs And Limbs from City Disposal Site Action - Motion to reject - Motion to approve and award bid (e) Consideration of Awarding Bid for 1976 Model City Bus Action - Motion to reject - Motion to approve and award bid 2 • CITY COUNCIL AGENDA - NOVEMBER 10, 1987 (f) Consideration of Set -Up License at Sodbuster's Saloon Action - (g) Preliminary Report On 1988 Projects Action - (h) Consideration of Renewing Dental Insurance Contract with Sun Life of Canada Action - Motion to reject - Motion to approve rate adjustment 10. Miscellaneous (a) Communications from City Administrator 11. Claims, Appropriations and Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment CLOSED MEETING - Discussion of Parking Assessments 3 MINUTES • REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, OCTOBER 27, 1987 1. The meeting was called to order by Mayor Ackland at 7:30 P.M. The follow- ing were present: Mayor Paul L. Ackland, Aldermen Mike Carls, John Mlinar, Marlin Torgerson and Pat Mikulecky. Also present: City Administrator Gary D. Plotz, Director of Engineering Eugene Anderson, and City Attorney G. Barry Anderson. 2. INVOCATION The invocation was given by the Reverend John Longley. 3. MINUTES The minutes of the regular meeting of September 13, 1987, special meeting of October 5, 1987 and bid opening of October 12, 1987 were approved as dis- tributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS • 1. FINANCIAL REPORT - SEPTEMBER 1987 2. NURSING HOME BOARD MINUTES OF SEPTEMBER 24, 1987 3. PLANNING COMMISSION MINUTES OF SEPTEMBER 15, 1987 4. CIVIL SERVICE POLICE COMMISSION MINUTES OF OCTOBER 21, 1987 (b) APPOINTMENT OF JOHN PAULSEN TO HOUSING & REDEVELOPMENT AUTHORITY (c) GAMBLING LICENSE FOR COOTIES AT VFW POST /906 The motion was made by Alderman Mlinar to approve the report and minutes, with a correction to the Planning Commission minutes, to ratify the appoint- ment and to issue the gambling license. Motion seconded by Alderman Torger- son and carried unanimously. 5. PUBLIC HEARING - 8:00 P.M. (a) ASSESSMENT ROLL NO. 236 - PROJECT NO. 87 -36, LETTING NO. 16 Mayor Ackland called the hearing to order at 8:00 P.M. and read the public hearing notice. Mr. John Bergerson, 1203 Oakwood Lane, spoke in favor of the project. Alderman Torgerson moved to close the hearing at 8:02 P.M. Motion sec- onded by Alderman Mlinar and unanimously carried. • The motion was made by Alderman Torgerson, seconded by Alderman Carls, to approve the project and adopt assessment roll No. 236, award the contract to Juul Contracting Company in the amount of $48,179.50, and 1 CITY COUNCIL MINUTES - OCTOBER 27, 1987 to waive readings and adopt Resolutions No. 8639 and No. 8640. Motion carried unanimously. 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) PRESENTATION OF FEASIBILITY STUDY ON DEFEASANCE OF 1984 PARKING IMPROVEMENT BONDS BY BILL FAHEY Consultant Bill Fahey presented a report on the defeasance of the 1984 improvement parking bonds. He further commented on the present status of the stock market after its recent collapse and questioned whether the City should proceed at this time. Following discussion, Alderman Carl moved to defer any establishment of targets for the 1984 parking improvement bonds until the first meet- ing in November. Motion seconded by Alderman Torgerson and carried unanimously. (b) CONSIDERATION OF REQUEST FOR REDUCED REFUSE RATE FOR SENIOR CITIZEN The motion was made by Alderman Mikulecky, seconded by Alderman Mlinar, to approve the request. Motion unanimously carried. (c) PRESENTATION ON HOUSING SHORTAGE AND DISCRIMINATION AGAINST TECHNICAL INSTITUTE OF HUTCHINSON STUDENTS A presentation was made by the Student Senate advisor and two students regarding the shortage of housing for students. Also, it was pointed out that there was discrimination on the part of landlords to rent to vocational students. There was concern that the community had the wrong image of the students. It was pointed out that over $2 million was spent annually by the students in the local community. (d) CONSIDERATION OF CHANGE ORDER FOR POLICE STATION PROJECT Officer Chuck Jones reported a change order was required to install the base for a communication tower at the new police station. The cost would be $758, with the work to be done by Peter's Construction. The tower itself had been obtained free of cost. Following discussion, Alderman Torgerson moved to approve the change order. Motion seconded by Alderman Mikulecky and carried unanimously. 7. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 10/87 - ORDINANCE AMENDING SECTION 715:40 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON RELATED TO TIME LIMIT PARKING ZONES 0 The motion was made by Alderman Mikulecky, seconded by Alderman Torger- son, to waive second reading and adopt Ordinance No. 764. Motion 2 CITY COUNCIL MINUTES - OCTOBER 27, 1987 carried unanimously. (b) ORDINANCE NO. 11/87 - ORDINANCE AMENDING SECTION 120:00 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON ENTITLED SALARIES, MAYOR AND ALDERMEN Alderman Carls moved to waive second reading and adopt Ordinance No. 765. Motion seconded by Alderman Mlinar and unanimously carried. (c) ORDINANCE NO. 12/87 - ORDINANCE AUTHORIZING SALE OF MUNICIPALLY OWNED REAL PROPERTY LEGALLY DESCRIBED AS: LOT 8, BLOCK 36, SOUTH HALF CITY OF HUTCHINSON The motion was made by Alderman Carls to waive second reading and adopt Ordinance No. 766. Motion seconded by Alderman Mlinar and unanimously carried. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF PROHIBITING PARKING ON SOUTH SIDE OF SOUTH GRADE ROAD FROM T.H. 15 TO MERRILL STREET (DEFERRED MAY 26, 1987) Following discussion, Alderman Mikulecky approved the designated no parking, waived first reading of Ordinance No. 13/87 and set second reading for November 10, 1987. Motion seconded by Alderman Torgerson and carried unanimously. 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS Alderman Torgerson moved to authorize discontinuation of service unless other arrangements had been made. Motion seconded by Alderman Miku- lecky and unanimously carried. (b) CONSIDERATION OF OVERNIGHT PARKING IN DESIGNATED MUNICIPAL PARKING LOTS Following discussion, the motion was made by Alderman Torgerson to ap- prove the designated areas. Alderman Mlinar seconded the motion and carried unanimously. (c) DISCUSSION OF STATUS OF MIDWEST MOBILE HOME PARK Building Official Jim Marka reported the State Health Department had removed the license from the park, and no one was living there. After 90 days without use the mobile hone park would no longer be grandfathered in so it must be platted for future use. An inspection report was prepared by County Auditor Ed Ide shortly after the County took over the property, and an inspection was done by the Building Of- ficial and Fire Marshal after Sam UlIand regained ownership. It was reported the trailers in the park were not habitable; therefore, the 3 CITY COUNCIL MINUTES - OCTOBER 27, 1987 is Building Official recommended proceedings for condemnation under City Ordinance, Section 1025:20. City Administrator Plotz commented that Mr. Ulland had received a weed notice to cut the weeds on his property, and the notice had been ex- tended twice. The City had hired someone to cut the weeds within the next day. City Attorney Anderson stated the action would be statutory to remove personal property, ie trailers, that are a health hazard. If not cleaned up, the City would exercise its power to enforce the order. Alderman Torgerson moved to approve the request from the Building Of- ficial regarding City Ordinance, Section 1025, for 30 days to clean up the property, including removal of the trailers, or the City would take action. Motion seconded by Alderman Mlinar and carried unanimously. RECESS: The City Council adjourned for a recess at 9:30 P.M (d) CONSIDERATION OF SUBDIVISION AGREEMENT FOR HELLAND'S EIGHTH ADDITION Following discussion, Alderman Mikulecky moved to approve the subdivi- sion agreement. Motion seconded by Alderman Torgerson and unanimously carried. (e) DISCUSSION OF PLACING EXEMPT SIGN ON RAILROAD CROSSING LOCATED ON HIGHWAY 7 EAST IN FRONT OF ROCKITE SILO After discussion, the motion was made by Alderman Carls, seconded by Alderman Mikulecky, to approve installation of exempt crossing signs and to waive reading and adopt Resolution No. 8638. Motion carried unanimously. (f) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY JOHN MILLER WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, Alderman Torgerson moved to approve the condi- tional use permit and to waive reading and adopt Resolution No. 8643. Motion seconded by Alderman Mlinar and unanimously carried. (g) CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF TWIN OAKS ADDITION SUBMITTED BY JAMES JOHNSON WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, the motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to approve the plat and waive reading and adopt Resolution No. 8641. Motion carried unanimously. (h) CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF HELLAND'S EIGHTH ADDITION SUBMITTED BY TYRONE HELLAND WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION 4 • CITY COUNCIL MINUTES - OCTOBER 27, 1987 Following discussion, Alderman Torgerson moved to approve the plat and waive reading and adopt Resolution No. 8644. Motion seconded by Alder- man Mlinar and unanimously carried. (i) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY ROBERT STEARNS WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, the motion was made by Alderman Torgerson, seconded by Alderman Mlinar and carried unanimously, to approve the conditional use permit and waive reading and adopt Resolution No. 8645. (j) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY DAVID WHITING WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, Alderman Torgerson moved to approve the condi- tional use permit and to waive reading and adopt Resolution No. 8646. Motion seconded by Alderman Mlinar and unanimously carried. (k) CONSIDERATION OF ANNEXATION SUBMITTED BY DEFOREST WAGNER WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, the motion was made by Alderman Torgerson, seconded • by Alderman Mlinar, to approve referral to the Minnesota Municipal Board and to waive reading and adopt Resolution No. 8637. Motion car- ried unanimously. (1) CONSIDERATION OF FINAL PLAT OF TRACT C, COUNTRY CLUB ESTATES NO. 2, SUBMITTED BY LARRY BETHKE WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, Alderman Torgerson moved to approve the final plat and waive reading and adopt Resolution No. 8647. Motion seconded by Alderman Mlinar and unanimously carried. (m) CONSIDERATION OF PROPOSAL FROM CHARLES BAILLY & COMPANY FOR CITY'S 1987 COMPREHENSIVE ANNUAL FINANCIAL REPORT AND AUDIT After discussion, the motion was made by Alderman Carls to approve and enter into an agreement with Charles Bailly & Company. Motion seconded by Alderman Mlinar and carried unanimously. (n) CONSIDERATION OF ADVERTISING TO SELL 1976 MODEL CITY BUS The motion was made by Alderman Torgerson, seconded by Alderman Carls, to approve advertising and open bids November 9, 1987 at 2:00 P.M. Mo- tion unanimously carried. • (o) CONSIDERATION OF ROAD WAY EASEMENT ALONG SOUTH BORDER OF CITY WATER TOWER PROPERTY FOR KEVIN FROEMING Following discussion, Alderman Torgerson moved to defer action for 5 CITY COUNCIL MINUTES - OCTOBER 27, 1987 0 further information from the City Engineer. Motion seconded by Alder- man Torgerson and carried unanimously. (p) CONSIDERATION OF SEXUAL HARASSMENT POLICY After discussion, the motion was made by Alderman Carls, seconded by Alderman Mlinar, to approve the policy. Motion unanimously carried. (q) DISCUSSION OF COMMUNITY SIGNAGE RECOMMENDED BY HUTCHINSON TOURISM TASK FORCE Following discussion, Alderman Carls moved to refer the recommendation to the City Engineer. Motion seconded by Alderman Mlinar and carried unanimously. (r) CONSIDERATION OF HOLDING SPECIAL CITY COUNCIL MEETING FOR CANVASSING CITY ELECTION RESULTS Alderman Carls moved to approve a special City Council meeting for No- vember 4, 1987 at 7:00 P.M. Motion seconded by Alderman Mlinar and unanimously carried. (s) CONSIDERATION OF RENEWAL OF MAINTENANCE AGREEMENT WITH RETAIL DATA SYSTEMS FOR LIQUOR STORE The motion was made by Alderman Mlinar, seconded by Alderman Carls, to approve and enter into a contract. Motion carried unanimously. (t) CONSIDERATION OF BID DATE FOR POLICE STATION RECORDING DEVICE Alderman Torgerson made the motion to approve the bid date of November 18, 1987 at 2:00 P.M. Alderman Carls seconded the motion and carried unanimously. (u) CONSIDERATION OF SETTLEMENT AGREEMENT AND MUTUAL RELEASE BETWEEN CITY OF HUTCHINSON AND ORVILLE J. AND EDNA LUND; PERMANENT EASEMENT AND CONSTRUCTION EASEMENT Following discussion, Alderman Torgerson moved to approve the settle - ment agreement. Motion seconded by Alderman Mikulecky and unanimously carried. (v) CONSIDERATION OF ASSESSMENTS FOR HIGH STREET SURFACING PROJECT, LETTING NO. 4, AMENDED ASSESSMENT ROLL NO. 229 It was reported that the amended Assessment Roll No. 229 reflected re- duced assessments for Letting No. 4 and would not require a public hearing. • After discussion, the motion was made by Alderman Torgerson to approve the amended Assessment Roll No. 229, to waive readings and adopt Reso 0 CITY COUNCIL MINUTES - OCTOBER 27, 1987 lutions No. 8649 and No. 8650 carried unanimously. Motion seconded by Alderman Carls and (w) CONSIDERATION OF APPROVING PLANS AND SPECIFICATIONWS FOR WELL AND WELL HOUSE NO. 7 AND ADVERTISING FOR -BIDS Alderman Carls made the motion to approve the plans and specifications and advertise for bids on November 25, 1987 at 2:00 P.M., to waive reading and adopt Resolution No. 8642. Alderman Torgerson seconded the motion and unanimously carried. (x) CONSIDERATION OF GRANTING EASEMENTS TO MN /DOT FOR PROPOSED T.H. 15 CONSTRUCTION Following discussion, the motion was made by Alderman Mlinar, seconded by Alderman Torgerson, to approve granting the easements and to waive reading and adopt Resolution No. 8648. Motion carried unanimously. (y) DISCUSSION OF COMMUNITY SURVEY City Administrator Plotz commented on community surveys other cities had done. He had received one sample survey, and two more will be • forthcoming. The Council members were asked to give thought to pos- sible questions that could be used in a similar survey. (z) CONSIDERATION OF SUBDIVISION AGREEMENT FOR TWIN OAKS ADDITION City Engineer Anderson reported the subdivision agreement had been re- vised to show a different name of the subdivider, a request for the City to install the public improvements in the street right of way, and a phrase "cost not to exceed" be included pertaining to the park and playground contribution. It was also pointed out that an error had been made in the June 24, 1987 assessment search whereby a deferred assessment from September 1970 had been omitted. It was the recommendation of the City Attorney to defer action on the deferred assessments to allow all parties involved an opportunity to meet and resolve the issue. Following discussion, Alderman Carls moved to approve the subdivision agreement and defer any action on the disputed deferred assessment stipulation in the agreement. Motion seconded by Alderman Torgerson and unanimously carried. (aa) CONSIDERATION OF AUTHORIZATION TO PURCHASE VEHICLE FOR HUTCHINSON COMMUNITY HOSPITAL The motion was made by Alderman Carl s, seconded by Alderman Mlinar, to approve the purchase. Motion carried unanimously. (bb) DISCUSSION OF PARKING AT TECHNICAL INSTITUTE OF HUTCHINSON 7 CITY COUNCIL MINUTES - OCTOBER 27, 1987 • Following discussion, Alderman Mlinar moved to refer the item to the City Attorney for further research. Motion seconded by Alderman Carls and unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz reported that the Director of Engineering had completed his six -month probation period. Alderman Carls moved to de- fer a six -month salary increase for 60 -90 days until the City works out and settles the situation regarding the Twin Oaks Addition deferred assessment. Motion seconded by Alderman Mlinar and carried unani- mously. (b) COMMUNICATIONS FROM MAYOR PAUL L. ACKLAND Mayor Ackland inquired if the Klockmann house on Fifth Avenue had been torn down. The Fire Marshal reported that Diamond 5 had a permit to demolish the house by October 31. The Mayor commented on the upcoming oral reviews of police chief can- • didates scheduled for November 23 and 24. He suggested the Council begin thinking about the method to use for interviewing the three final candidates. Mayor Ackland requested that a tape recording be made of the Police Commission interviews of the seven candidates for the City Council to review. (c) COMMUNICATIONS FROM ALDERMAN MARLIN TORGERSON Alderman Torgerson reminded the Council of the SARA Title III meeting in Glencoe on October 28. (d) COMMUNICATIONS FROM ALDERMAN PAT MIKULECKY Alderman Mikulecky asked if all the necessary outside work on the police station had been completed before it freezes. (e) COMMUNICATIONS FROM FIRE MARSHAL GEORGE FIELD Fire Marshal Field reported that People to People had invited him to join a tour group to China scheduled for 1988. The trip would be for three weeks. The trip received favorable response from the Council, and it was the general consensus that the Fire Marshal would be allowed time off, with pay, if the appropriate funding was obtained for the trip. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS • (a) VERIFIED CLAIMS 11 E E • CITY COUNCIL MINUTES - OCTOBER 27, 1987 The motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to approve and authorize payment from the appropriate funds. Motion unanimously carried. 12. ADJOURNMENT There being no further business, the meeting adjourned at 11:07 P.M. • MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL WEDNESDAY, NOVEMBER 4, 1987 Mayor Ackland called the special meeting to order at 7:00 P.M. The following were present: Mayor Paul L. Ackland, Aldermen Mike Carls, John Mlinar, and Pat Mikulecky. Absent: Alderman Marlin Torgerson. Also present: City Administra- tor Gary D. Plotz and Election Clerk Kenneth Merrill. Election Clerk Merrill presented the Council with the sealed envelopes contain- ing the count of ballots by precinct of the general and special election held November 3, 1987. The Council members proceeded to canvass the election re- turns. The motion was made by Alderman Carls to accept the election results as sub- mitted and to waive reading and adopt Resolution No. 8651. Motion seconded by Alderman Mikulecky and unanimously carried. The Mayor addressed a letter received from the Judicial Court regarding an order to close the Hutchinson District Court effetive January 31, 1988. Discussion followed concerning the stand the City would take on the issue. • There being no further business, Alderman Mikulecky moved to adjourn the meet- ing at 7:15 P.M. Motion seconded by Alderman Mlinar and carried unanimously. P 2 9 0 nnvii r.1n�.. rn_ n4nY�nnsa. uranru ors Terr u49 404 g.&CW%a7WrT ropec vtra rteaw Pae1a41a aMWAPaaalrNra4 1 Ocialiffs 1 /iaaanefsA•nm wfroa W Seb•a arMrBry21►Car1 REPORT OF BUILDING OR ZONING PERMITS ISSUED AND LOCAL PUBLIC CONSTRUCTION 103500 27 6 9999 065 1 0 26 9999 02730 JAMES RARRA ELDS OFFICIAL N your &N*Wtgprrlkft ayanm ha OWWd, mart (X) appropriate box below and oaPlaa CITY MALL 37 WASHINGTON AVE NEST in common" HUTCHINSON MM S5350 ❑ DWC-*R d Isarrktg Pellmhe ❑ Mrg•d with another System ❑ Spit krottwo pr more eYStame ❑ Annexed had amps PLEASE COMPLETE AND MAIL I C3 Had other changes THIS FORM ON OR BEFORE ROVEIRBEI 4. 1997 N no permits wen issued darirw Baoa *FONCOFn Instructions an included. For this period, mark 1X1 in boX— ❑ 1201 East TaRM Btnsd further aaaistance, am coEact and retum Mu form Jalfemond1 a, IN 47132 13011763 -7241. NEW RESIDENTIAL PRIVATELY OWNED PUBUCLYOWNED HOUSEKEEPING Number of Nlanbrof BUILDINGS Valuation Valuation d am No. 61tgdWtgs Housing eonsbuetlon BuflBrtpa Haualng eonwueEon units Omit Mrr Ynita Orb a4rrn IU Ibl lei Idl IN Ifl I I Singo-family fractions. detached Excode mobW fames. 101 4 4 293,030 Single -family houses, attached - Sspraad by ground to roof waE, - NouNnabomarbeow, and - Separw McWg systama Intel utility ntewo. (Count each unit a a sepvw 1 102 Two-forily buildings 1W Thee• -and four -frnily buildings 104 Five -p- sitars fancy buildings os TOTAL -San of 101 -106 —a- IDS 4 4 293,030 NEW RESIDENTIAL PRIVATELY OWNED PUBLICLYOWNED NONNOUSEKEEPING Numbr of y of of Valuation y y�M No. BUILDINGS Bu2dlups Rooms construction BuENrga Rooms �EVUCbM omit bl Ist lei nl NI 111 lot Hotels, motion, and touts cabins fUorstant sccomodetlons only) 211 Other norhousekeeping shatter 214 NEW PRIVATELY OWNED WB CLY OWNED NONRESIDENTIAL BUILDINGS than Number Valuation W Number Valuation of No. of conmrunion of construction buildings Omit tarns buildings Omit cents (U (bl ICI Idl (el Amusement, social. and recreational 3116 Churches and other religious 319 Industrial 320 Parking awages (buildings and open deceed) 321 Service stations and repair garages 322 1 45,000 Hospitals and institutional 323 Offices, banks. W professional 324 Public works and utiSties .11 Schools and other educational 326 Stores and customer services 327 Other nonresidential buildings 328 Structures other then braidings 329 ADDITIONS, PRIVATELY OWNED PUBLICLYOWNED ALTERATIONS, AND CONVERSIONS Item Number Valuation of Number Valuation of No. of construction of construction buildings Omit cents buildings Omit cents lei lei ICI 1d1 lam Residential - Classify additions of garages and carports inirem 438. 434 12 -en Nnnros,dertlal end nonnousekeeCina 437 4 1 _ Adducers of resldental garegas and carports attache0 and cebche0l 438 n - 26 PERMITS - $452,209.00 VAWATTON PLEASE CONTINUE ON HE VERSE SIDE � DEMOLITIONS AND mun*w of houses, of RAZING Of em BUILDINGS NO. ieegdiegs NouWeg Nug�10e NouNreg YNIS units 7VIM—wilwarrill, Ibl eel 101 MI uwslmscMdsnd datscfuedl .Lai N6 2 2 N{7 N6 MIIN an d muolunis INDIVIDUAL PERMITS AUTHORIZING CONSTRUCTION VALUED AT {600,000 OR MORE PION pc"We fM foguwieg Information for each own* suthodsbeg curtrwarn vatusd at 1800.000 or more solo d in sections I through IV. Itm Owrw Nurnbw of 1 WscdPtloee a at W Valuation at we. ooy w Mark Wea euNhegs 1 -IV °ns eel IN IG WI fel In (a] Kind of ousting { ow of W" _ _____ ---------------------- _--- ❑►dress Kid of buddiq -------------------- __�____�_� ❑hkm NRe sdd,eee --- _-------- ❑hibMc Kind of bugling lies eds..s '--------------------------------------------------------- _ ❑h6Ye 1 Kind of building — ____ ------------ ___________ ❑Runs ______________________ Shat edwNS _________________— ____v___ ❑� J Rid of building - -------------- — __- --------- __ ❑Prlvm Kind of buWlbg ____ ________________________ _______ ❑hHm _ __ ____ ___ __ __ ___ ______ Sin eN,eN _____________________ J said of Wailing _____ ______ _____ __ _________________ ❑hives. ______ ____ __ ___________ su alas, ----------- ---------------------- - Oabx� of u mg ------------------ ---- ..- ____----- �hirau Sues adaen ------ --------------------------- ❑Public a Omments Addicfcnal :-irisdict.on due to annexation of two Properties into ciry limit=. Are you aware of wry new pen ift4asoing _ No K Yes - Please give additional informalmn in comments jurisMetiona7 T •iv i • '» HUTCHINSON COMMUNITY HOSPITAL REGULAR BOARD OF DIRECTORS MEETING - September 15, 1987 Large Conference Room - 5:15 PM 47,- . Present: Nike Carls, President; Dori Johnson, Secretary; Rev. Thor Skeie, Trustee; Diane Gilmer, Trustee; Dr. Carl Bretzke, Chief of Medical Staff Absent: Bob Durfee, Vice President; Rich Myers, Trustee Others Present: Philip G. Graves, Administrator; Francis P. Seivert, Director of Finance; Jane Lien, Director of Nursing Services; Jane Hodgins, Hutchinson Leader; La Mae Maiers, Executive Secretary; Laurie Hulkonen, Recording Secretary Pat Halverson, Director of Mental Health Services, spoke to the board members prior to the meeting about Ford Place, the hospital's board and lodging facility for chemically dependent, resistant alcoholics. She distributed a summary of the progress and current issues facing the program. She spoke of the contacts she and other staff members recently made to further inform several counties' agencies which might be able to refer clients to Ford Place. Halverson told the group that the staff has created a home -like atmosphere for the residents, with an emphasis on sobriety. While residents are not forced out for use of alcohol off the premises, the program does provide for removal if relapses from sobriety occur too frequently. The clientele has been varied, with a few clients moving on to their own apartments or homes, but there is a stable core of clients who have been there for a period of one year or more. Ford Place is licensed to serve 16 residents; it's current census is eight. It was noted that the hospital's expectation is to have 12 residents in the facility by January 1, 1988. Staff is continuing to look to new contacts to increase censuses by referrals. The cost of the program to the patient /service agency is $563.00 per month. This is paid by the county of residence in some cases. The hospital's option to renew the lease of the Ford Place facility will be due on November 1. This item will be placed on the agenda for the next month's meeting. President Carls thanked Halverson for her presentation, and she left the room. The meeting was then called to order at 6:12 PM by President Carls. Regular Board of Directors Meeting - 9/15/87 Page Two Minutes of Past Meetinas. The minutes of the August 18, 1987, meeting were presented. Following discussion: Notion was made by Skeie, seconded by Johnson, to approve the minutes of the August 18, 1987, regular meeting of the governing board as presented. All were in favor. Notion carried. Medical Staff Meeting Minutes. Dr. Bretzke presented the minutes of the September, 1987, meetings of the medical staff. No unusual comments were made. New Business A. Ford Place. This item was reviewed prior to the meeting. (See above.) B. Salary Consultant. Iry Perlmutter, salary /benefit consultant, was introduced to the governing board. His involvement in reviewing the hospital's compensation system began when contacted by the personnel director, who requested he review the hospital's personnel system. He stated there is no scientific or proven system as to the amount of money people are paid for their job; wages are a product of the market place and what the institution historically has paid that position. The hospital. has 23 wage scales. The salary system is automatic, i.e., the board meets annually to determine how much of an increase is given across the board, and eligible employees then proceed one step up the scale on January 1 of the new year. Generally, employees don't consider that to be an increase, but rather, they expect it. The current system, at the upper end of the scales, is not always in step with the marketplace. The lower end of the scale, however, is higher, in some instances, for entry level than is required by the marketplace. As an example, no system would classify the CRHA consistent with the salary commanded now due to the high demand and short supply of anesthetists. To arrive at the proposed plan, Perlmutter took current positions, looked at people around the upper level, and constructed a scale placing those - people near at the midpoint of the range. A schedule of wages can then be constructed with a midpoint (that wage which a fully competent employee should make). For this scale, 45% of ranking should be for education, experience, orientation, judgment, and initiative required for the position, 45% for responsibility taken in the position, and 10% for effort expended in the position. The hospital administration will then need to arrive at a mutual decision as to what level each job is, which will result in a classification for every job. 0 • E Regular Board of Directors I46Wng - 9/1W87 Page Three �<. The board needs to decide to let the salary expand number of percent, giving administration the distribution problem for this number of percent, rather than giving the percentage as an across-the- board increase. Administration will then utilize the system to add something the hospital currently doesn't have, which is incentive, or motivation. The proposed system gives Supervisory personnel some discretion with the amount of the increase given so that someone not pulling his or her own weight might not receive an increase, which could spur the employee to become more productive. They would become competitive, not against each other, but against a given standard. Perlmutter stated that within this system, outstanding performers could receive special attention and rewarded sooner than the 12 -month period that is customary. The message given to employees is that they had earned any Increase they received. The proposal would not reduce the power of the board to control wages but does provide the mechanism to get better "mileage" from the money expended and does break away from the need to redo salary scales each year. Graves noted that increasing the span between entry and top level wages (estimated at 17% to 50%) could cost the hospital money. Perlmutter stated that experience does cost money. �. This system will be further considered and the board, and further discussion will take place at the October meeting. C. Urology Instruments. The board next considered a request for purchase of urology instruments for us by consulting physicians specializing in urologic procedures. These instruments had, in the past, been borrowed from the physician himself; he has since retired and been replaced by new consultants, who have requested the purchase of these instruments. Following discussion: Motion was made by Bretzke, seconded by'Gilmer, to purchase a -- - basic set of urology instruments at a cost of $33,181.00. All were in favor. Motion carried. 0. Staff Applications. Recommendations were received from the executive committee of the medical staff for granting of privileges to two new active staff physicians and one new consulting staff physician. Following discussion: Motion was made by Skeie, seconded by Johnson, to grant active staff privileges in Family Practice to Elizabeth Angermeyr, MD, and Craig Belcourt, MD, and to grant consulting staff privileges in Urology to Steven Ortlip, MD. All were in favor. Motion carried. r� 31 Regular Board of Directors Meeting - 9/I5/87 • Page Four E. Senior Gold. The board was informed that a Senior Gold contract has been negotiated with Blue Cross and Blue Shield of Minnesota, where the hospital is expected to forgive a portion of the patient's deductible when they are admitted to the hospital. It was noted that the board had turned this contract down at one time, but board consensus was that the market has changed enough to warrant consideration again. Following discussion: Motion was made by Johnson, seconded by Gilmer, to approve the Senior Gold contract with Blue Cross and Blue Shield of MN as presented. All were in favor. Motion carried. F. Morgue Issue. The board was appraised of the solution reached concerning the issue of partially decomposed bodies being stored in the hospital's morgue. The county coroner had made alternative arrangements for storage of the bodies prior to this meeting. G. Asset Liouidation Policy. Photocopies of proposed revisions to the hospital's asset liquidation policy were distributed to the board. Revisions stated that any building, property or equipment under $3,000 would not need to be reviewed by the board before being disposed of. The new policy also spells out the authority and responsibility in disposing of assets. Following discussion: . ( Motion was made by Johnson, seconded by Bretzke, to adopt the revised asset liquidation policy as presented. All were in favor. Motion carried. H. Political Action Committee (PAC) Donation. The board reviewed the request by the Minnesota Hospital Association's PAC for a donation. Monies given would be donated to re- election funds of those candidates willing to pursue healthcare legislation to benefit hospitals. Following discussion: Motion was made by Bretzke, seconded by Gilmer, to deny a request for donation to the Minnesota Hospital Association's PAC. Four - - -__ voted in favor; Skeie abstained. Motion carried. Denial of Privilege. The board received information regarding the withdrawal of a request for privileges by a physician. The executive committee of the medical staff had previously recommended denial of such privileges. Following withdrawal of the request, no formal action was taken by the board. J. Other. A. PHP. The board was informed that the Hutchinson Medical Center physicians had submitted a letter of resignation from the PHP • insurance provider plan effective January 8, 1988. The Medical Center gave PHP longer than the required notice so that patients in town will be able to obtain alternative insurance coverage. ' Regular Board of Directors Meeting - 9/15/87 Page Five B. Board Planning Retreat. The board briefly discussed the upcoming planning retreat, scheduled for September 25 and 26. Due to the numbers of trustees who would not be able to attend, it was decided to reschedule the retreat. The board members will be polled by telephone about alternative dates. Statistical Report. The statistical report for August, 1987, was presented. Admissions for the month were slightly above the previous month. Medical service areas continued to trend above budget. Mental Health showed a 20% increase in average length of stay over the previous year. Accounts Payable. The accounts payable for the month of August were presented. Following discussion: Motion was made by Skeie, seconded by Bretzke, to approve for payment the attached listing of accounts payable and cash disbursements in the amount of $549,777.55. All were in favor. Motion carried. Financial Statements. The financial statements for August, 1987, were presented. Operating gain was approximately the same as compared to that of the previous month. Auxiliary Meeting Minutes. Minutes of the August Auxiliary meeting were not available for presentation at the meeting. Patient Satisfaction Surveys. Surveys received since the August meeting were reviewed by those present. AdJournment. The meeting was adjourned at 8:10 PM by President Carls. Respectfully submitted, Laurie Hulkonen Dori Johnson Recording Secretary Secretary t \r�l HDTCKRBM C0940m= HOSPITAL HODC:ET cmawmms - HATUNIAL CAS 'f For Nine Months Ended September 30, 1J87 • 45,747 v y. i r_ BMG= ACTUAL r18�i1'RrL 37,594 1,453 $171,101 $152,575 - $18,526 45,715 45,715 459436 279 465,984 377,441 88,543 $682,800 $575,452 $107,348 Gross Patient Revenue (32,447) (30,697) (1,750) Lass: Ddsmtimts i Allammms; $650,353 $544,755 $105,598 Net Patient Revenue 23,261 17,119 6,142 Other Operating Revenue $673,614 $561,874 $111,740 Total Operating Revenue OPERATmG EXPENM $288,975 $277,149 $11,226 49,791 45,747 4,044 19,047 37,594 1,453 9,659 9,283 376 210000 17,308 3,692 65,390 88,955 (23,565) 14,480 16,092 (1,612) 14,073 7,811 6,262 3,925 3,607 318 9,849 8,652 1,197 1,874 5,309 (3,435) 22,503 21.669 24,077 27.256 (1,574) (5.5871 $ 562,235 569,440 (7,205) TOW Operating tense 111,379 (7,566) 118,945 Operating 7nccm i $1,438,060 $1,308,911 $129,149 543,580 3729399 171,181 4,0331759 3,087,238____946,521 $6,015,399 $4,768,548 $1,246,851 (481,652) (276,273) (20M79) $5,533,747 $4,492,275 $1,041,472 163,343 __154,071 _ 9,272 $5,697,090 _$4,646,346 $1,050,744 $2,593,098 $2,490,487 $111 _ 456,178 429,843 35 357,448 236,280 1 ,168 91,507 80,781 10,726 165,135 119,860. 45,275 591,464 451,895 139,569 148,838 153,528 (4,690) 106,379 12,180 34,199 34,725 33,924 801 81,247 77,868 3,379 21,134 24,995 (3,861) 196,733 216,693 (19,960) 132.229 155.317 (23_OSfll $4,976,715• 4,543,651 433,064 720,375 102,695 617,680 Add (Deduct) Ncn- Xxmtinw Raverue (Expensel Price -bevel Depreciation $(26,214) $(26,214) $ - -- And Working Capital $ (235,926) $ (235,926) - -- $ 85,165 $(33,780) $118,945 Excess mess over Expenses $ 484,449 $ (133,231) 8617,680 720,375 102,695 617,680 Add (Deduct) Ncn- Xxmtinw Raverue (Expensel Price -bevel Depreciation $(26,214) $(26,214) $ - -- And Working Capital $ (235,926) $ (235,926) - -- $ 85,165 $(33,780) $118,945 Excess mess over Expenses $ 484,449 $ (133,231) 8617,680 MINUTES Parks & Recreation Board . October 7, 1987 Members Present: Lyle Block, Roger Haggenmiller, Roy Johnsen, Lee Cox, Peg Shaffer and Pat Mikulecky. Also present were Bruce Ericson, John McRaith, Mary Haugen and Karen McKay. The meeting was called to order at 4:40 p.m. at the Senior Center. Guests Bonnie Westmiller was present representing the Chamber Committee sponsoring the Bridal Fair. They were requesting the Rec Center building for Sunday, January 31, 1988. They estimated that they would need the building for a 24 hour segment of time for set up, the show, and clean up. After a brief discussion, Pat Mikulecky made a motion to approve the request to use the Rec Center for the Bridal Fair, Sunday, January 31, 1988 for $300 per day. Peg Shaffer seconded the motion, and the board unanimously agreed. 1988 LANCON Grant Application The Tartan Park project ranked 9th out of 56 applicants for the 1988 Grant Applicants. The board discussed which areas in the application that needed to be enhanced to recieve more points for next year's application. For example if area service groups would donate a specific dollar amount toward the project, 5 additional points would be received. This may be pursued for the 1989 grant application. Additional Christmas Decorations Bruce told the board of a request from the Downtown Committee, to decorate the crab apple trees in Library Square for the Christmas season. After acquiring bids for electrical connections, plus lights, it would cost approximately $2,500. There was no motion to approve the request, the board felt there is a lack of funding. The board then discussed lighting the spokes in the square, which was brought up at a previous meeting. 1988 Budget and Park Dedication Fund The worksheets are all that is available for the 1988 budget at this time. Capital items were cut in all departments, however, one additional full -time person was kept in the parks budget for 1988. Senior Center Grant Application The grant application was turned in for the Senior Center requesting funding for a van. A van could be used on short trips, for example to transport hikers to the Rec Center. Consideration of Memorial for Grace Sansted . Grace's grandchildren have expressed an interest in providing the funding for a pump, and a memorial plaque in Fireman's Park. The pump would be used to create a waterfall near the pond, and landscaping would be added around the area. Roger Haggenmilller made a motion to approve the request, Pat Mikulecky seconded the motion. The board unanimously agreed. 1-1-4.(3) update an Rac Center Usaage and Operations There was a brief discussion regarding the g g purpose of the building, it is recreation oriented. Youth organizations, for example, the Basketball • Association, pay a rate of half the regular rental fee for use of the building. This item will be discussed again at the November meeting, and a copy of the Policy and purpose of the building will be sent to board members before the next meeting. Recommendations for Parks and Recreation Board Vacancy Barry Anderson sent notification of his resignation to the board. His recommendations for replacement were either Linda Martin or Louise Anderson, Barry's wife. Roger Haggenmiller also recommended Mary Berger, Dave Mooney and Ralph Johnsen from previous vacancies on the board. These names will be forwarded to the Mayor and City Council for there approval. Review of Use Fees for 1988 The fee for youth sports in the summer were $8 shelter reservations were $5. This fee is low compared to other cities and the county rates. Roy Johnsen made a motion that the shelter reservation fee for 1988 be set at $10. Roger Haggenmiller seconded the notion, the board unanimously agreed. The item will be further discussed at the November meeting, after a 1987 fee schedule is distributed. Consideration of Concession Stand Operations for 1988 Everything went well, the stand at Veteran's Memorial Field was run by the • Baseball Association. This arrangement worked out well, however, it is felt that it would not work and any of the other concession stands. The association is contributing approximately $500 from there profits to the Parks and Recreation Department for improvements at the Veteran's Memorial Field. Country Club Terrace Plavarouad Lee Cox questioned the item brought up at the July let meeting regarding the Canty Club Terrace providing adequate playground area, It was stated in the minutes that the item would be referred to Jim Marks, Building Inspector, to see that the required space be provided. DOES Inside Roberta Park Fence There has been a problem at Roberts Park with spectators bringing dogs into the fenced in area. After a brief discussion, Roger Haggensiller made a motion that no dogs be allowed inside the fenced area. Pat Mikulecky seconded the motion, and board unanimously agreed. L Rentals at the Senior Center • There have been some problems, with., rentals recently at the Senior Center. Insurance salespeople have been renting the conference room and selling insurance. It appears to senior citizens that the center is supporting the activities, when they are not. This has resulted in several insurance representatives wanting to rent the conference room also for the same purpose. After a brief Pat Mikulecky made a motion that the Senior Center refer to the rental policy at City Hell, which is "no rentals" until the Senior Advisory Board has a chance to meet. Roy Johnsen seconded the motion, and the board agreed unanimously. Hospice Fundraiser Hen Jensen spoke with Mark Schnobrich regarding the Hospice Fundraiser. This year they would like to place a tree in Legion Park and sell the lights to decorate it during the Christmas season. Lee Cox made a motion to approve the request to place the tree in Legion Park, Roger Haggermiller seconded the motion. The board unanimously agreed. Staff Communications John McRaith reported to the board that there are close to 130 volleyball teems for the fall season. However, the Men's Power Volleyball League went to Litchfield because they couldn't be guaranteed doubleheaders, and they also wanted to play with surrounding towns such Willmar. • Mary Haugen reported to the board that everything was "going well" with installation of the ice. It will be finished by October 16th. He also said that it seems to take a little longer each year because of the type of ice system they have. The pool is empty now, and is partially winterized. Adjournment The meeting was adjourned at 6:15 p.m. by a motion made by Roger Haggenmilier and seconded by Pat Mikulecky. The board unanimously agreed. klm • MINUTES • Tree Board October 7, 1987 Senior Center Members Present: Roy Johnsen, Don Schumacher, Jerry Brown, Mark Schnobrich Highway 15 South /Main Street Mark Schnobrich presented a preliminary Department of Transportation plan of construction for the curve by Legion Park. The plan shows the DOT removing not only all the trees on the curve, but also all the boulevard trees from Linden to Miller (west side). This brings to a total of 31 trees to be removed due to Highway 15 construction.- The board made no decision on the project but voiced their discontent with the removal of so many trees. Miller's Woods /Rolling Oaks Park The board discussed the action taken by the Park Board which requested each adjacent property owner to remove any swings, sandboxes, treehouses, wood piles, or other man -made structures presently located within the park. It is the intention of both the Park and Tree Boards that a Master Plan be developed in Rolling Oaks Park. The Tree Board will be making recommendations • to the Park Board as to planting and preserving the park and also ways to increase the usefulness and uniqueness of the park. • High School Boulevard Planting Mark Schnobrich informed the board boulevard on School Road South and This is in agreement with the City to consist of Boxelder and Juniper place in the fall of 1987 or sprin, School District. that the city will be planting the Roberts Road next to the parking lot. Engineering Department. The planting is in combination. The planting is to take I of 1988. The cost is to be born by the The species selected were chosen for their extreme tolerance of poor conditions found at that site. Meeting adjourned 4:30 PM. Submitted by, Mark Schnobrich LOW& MAI CrTYOF M J w° � 6ti41tJSTREET REHAB GRANT & IRAN PROGRAM of • SNOSCCT; >7,�cc��s;r:n OF SMDESIGNI►GUIDELINES T>ri- A'4;rRJ7aw' ROD LukiA1 The purpose of the City of Hutchinson ainstreet Rehab C3rerit41= P og g is to encourage preservation and beautification of uptown buildings by enhancing their original characteristics through restorative improvements to the exterior facade. Each project seeking finanical assistance through this Program will be reviewed according to Design Guidelines set forth herein. Review will be done by the City Building Official, Mainstreet Design Review Committee and Development Director. I. RENTAL HOUSING REHABILITATION A. Rehabilitation guidelines for apartments will generally follow the guidelines as described herein for the commercial rehab. B. Rehabilitation should include fife safety and building code, plumbing, electrical, energy related improvements, heating, security, handicap consideration, etc. II. EXTERIOR IMPROVEMENTS EMPHASIS AND BUILDING PRESERVATION A. Exterior Emphasis Exterior facade improvement should include masonry cleaning or painting, window repair or replacement, entryway remodeling, signage, removal of non - original • materials such as aluminum sheeting, and restoration of the buiding's original appearance. In addition, project cost may then be used to reinforce structural stability and/or waterproof integrity of the roof, walls, floors, and ceilings. To the extent possible, such reinforcement should be concealed so as not to detract from bbulding's appearance- B. Preserving Original Building Character Maintain the original form, integrity, historic character, and distinguishing materials of a building or site. Avoid aherations which have no historical basis and seek to recreate an earlier era, or, which promote a stylistic cliche, such as rustic, Vestem; 'Colonial; etc. Also avoid visual impact on facades by air conditioners, vents, etc. When repointing mortar joints, duplicate existing mortar in composition, color, texture, joint size, tooling pattern, and joint profile as much as possible. High time mortar, for example, is often appropriate for late 19th century downtown buildings. Repair rather than replace deteriorated architectural features whenever possible. If replacement is necessary, match the new material in composition, design, color, texture, etc. to the original material. Base repair or replacement of missing archi- tectural features on historically accurate duplications. • C. Surface Cleaning and Painting No sandblasting. Instead, use milder treatments, such as slow water washing, low pressure water washing, or steam cleaning. Use paint to preserve soft brick or if surface cleaning will otherwise damage the building. Use appropriate surface preparation to bond the masonry and paint. D. Building Color Use original coloring or select subdued colors -- subdued reds, browns, muted yellows, grays. Suggested Color Theme: 1) body color for exterior wail surfaces 2) a second color to highlight the structural columns or beams of the storefront, and, the same or similar color for frames and trim oulling openings and panels. 3) accent colors for special details such as stamped and relieve rosettes, oomice or eave details, medallions, and perhaps the front door. DOORS. WINDOWS. AND DISPLAY AREA A. Entrance Restore original proportions and design to entryway and door. Use appropriately sized and designed solid hardwood doors or insulated steel doors rather than standard issue aluminum. 0 Whenever possible, provide for handicapped access with a sloped walk to the entrance • rather than steps and a door that is easy to open. B. Windows & Window Display Areas When possible, design window display areas to allow, daylight to penetrate into the shop and to allow a view to the interior from the street. Use incandescent spotlighting rather than fluorescent (which gives a harsh, cold effect) for display and storefront lighting. Situate signboards in a specifically designated spot above the transoms (check oil photos), between the storefront and the upper story. As a general rule, use a sign- board not more than two feet high and lettering between 6 and 15 inches in height with 609/6 of the signboard devoted to lettering. Plastic is generally undesirable for lettering. For sign lighting, use small incandescent (non - flashing) spotlighting rather than back- lighted plastic bubble signs. For awnings, use canvas that is either retractable or stationary. Awning color should coordinate with building color, avoiding glossy or loud patterns. • • • CITY OF HUTCHINSON MAINSTREET REHAB GRANT & LOAN PROGRAM PROGRAM GUIDELINES The Mainstreet Rehab Grant & Loan Program created by the City of Hutchinson for the Uptown Central Business District is intended to encourage the preservation and beautification of our uptown buildings by enhancing their original character in order to create a more attractive, inviting uptown shopping environment. Applications are available at the Hutchinson Community Development Corporation (HCDC) office at 45 Washington Ave. E. Below are guidelines for program participation. Any owner or tenant manager (with owner consent) of a uptown commercial building. Ms] ; Commercial Rehabilitation - Financial Formula based on a project cost of up to $50,000.00 Rental Housing Rehabilitation - Financial Formula based on a housing fund cost of up to $15,000.00/apartment unit. 1. Construction material. 2. Labor (but not owner, applicant, or employee labor) at the Federal Prevailing Wage Schedule. 3. Architect or engineer fees. 4. Building permit. 1. Existing debt refinancing, working capital, • or inventory. 2. Acquisition. 3. Work involving movable furniture or fixtures not allowed under IRS regulations to be depreciated at the same rate as the building. Any work that improves the exterior appear- ance of the building - restoring, replacing or repairing its original materials or architectural features. In addition, work may include: 1. Improvements to the structural stability and waterproof integrity of the roof, walls, floors, and cellings. 2. Remodeling according to Design Guidelines masonry cleaning, repainting, patching; energy - related improvements such as insulation, thermal pane windows, weather stripping; appearance related improve- ments such as new signs, awnings, doors, windows, frames, repainting; etc. 3. Life Safety Code improvements on 1 st and 2nd floors. 4. Removal and replacement of non - originalmaterials and architectural features in order to facilitate restoration of the building's original appearance or remodeling in conformance with Design Guidelines. 5. Costs associated with making connector corridors between buildings for customer convenience shopping. 6. Remodeling for rear entrance. Deferred ban - becomes grant if property is held by same 15% owner for six or more years. • 0 - 3 YEARS 4th YEAR 5th YEAR 6th YEAR HELD OVER 6 YEARS 100% 75% 50% 25% NO REPAYMENT available) 20 year loan at 0% interest 42.5% Private financing (below market interest will be 00 .,• . •.• I APPLY FOR A GRANT? WHAT MUST •, • WITH T. APPUCATION? 1.Meet with the Community Development Director to discuss project, get ap- form and a copy of the Program Rules and Design Guidelines.The Mainstreet Design & Review Committee can assist the applicant in preparing a preliminary plan, identifying the original building materials or architectural features for renovation, preparing a preliminary statement of work to be done and estimating ap- =ximate project cost. (The ap- plicant should have final plans, spec- ifications, and costs prepared pro- fessionally, however.) 2. The City Building Official will inspect the building to insure that it is struc- turally sound and that the proposed im- provement will be a cost effective in- vestment. He will also identity any life - safety code violations needing correction. 3. The Building Official, Community De- velopment Director, and Design Review Committee will review project drawings, plans, and specifications. They will re- commend approval or state conditions required for approval, in writing, to the applicant. ImE.L122 11 Local Lei 0 1. Conformance with City Zoning and Building Code. 2. Extent to which project would enhance appearance of the building and uptown. 1. Preliminary drawings and spec- plication including exterior elevations, first floor plan changes and specification narritive addressing design guideline requirements. 2. Signature of building owner beside -Owner Consent Statement" on application 0 ap- plicant is not the owner. 3. Application form. •. 1. Grant will be submitted to state on Jan 29, 1988. 2. If approved by state, notice will be given approximately May 1, 1988. 3. Grant start up time, an additional 90 - 120 days. • 4. Grant monies will be available approximately Sept. 1, 1988. 0 CITY OF HUTCHINSCN, MINNESOTA DATE MAINSTREET REHAB GRANT & LOAN APPLICATION 1. Applicant: (Name) ( Address) (Phone #) 2. Property Owner: 3. Site: (Name) (Address) (Phone #) (Business Name) (Address) t. The rehabilitation will include (check as many as apply): Cleaning of building Painting of building. • _ Work on facade, such as mortar repair, restoration or replacement of architectural features, etc. Facade work will include: _ Front Facade _ Rear Facade _ Both • Work on the entryway, to include: _ Front Entry _ Rear Entry _Both Work on display windows and/or window display areas. Sigma Awning installation or renovation. Awning will be: _ Retractable _ Stationary Reinforcement of structural stability of roof, walls, floors, or ceilings. Please explain: Other. Please describe: 2. Please indicate the contractor (s) who will be doing the work: Please attach: Copy of specifications, plan or drawings for the work, including cost quotes for materials, labor, architectural fees, building permits, etc. Estimated project cost: $ Amount allocated to interior improvements, e.g. structural work on roof, walls, floor, etc.: S 2. Grant &Loan amount applying for: I hereby affirm that all information above is true and correct to the best of my knowledge. I have read and agree to abide by City of Hutchinson Mainstreet Rehab Grant & Loan Program Guidelines and the Program's Design Guidelines. Signature Date • BUILDING OWNER CONSENT (IF OWNER IS NOT APPLICANT) 1, ' owner of the property mentioned in this application, have reviewed the proposed project with the applicant and consent to have the work done as proposed. In addition, I agree to sign the Repayment Agreement with respect to this project. Signature Date • j11S — Q{ j ri PPr t Cdt I` e Seri October 6, 1987 • W1h� SwNarfw+ f lylA r SCrvICC jrue 4rrcu5S('0-) TO: Uptown Building Owners FROM: John Bernhagen, Exec. Dir. HCDC SUBJECT: Uptown Revitilization We are sorry you were unable to attend the meeting held Sept. 22nd and 23rd regarding an in -depth rivitilization program of our Central Business District. Approximately 50 individuals attended and the general consensus was to proceed with a program to revitatize the uptown area of Hutchinson. The heart of the program would be patterned after a national program called the "National Main Street Program." Enclosed is a brief summary of that effort. In order to make the program work, there needs to be a well thought out plan and then an execution by those effected by it. Of course, that's you as building owners and the merchants with the businesses in those buildings. One part of this entire Main Street Revitiltzation Program is putting together a financial package that is affordable and will accomplish certain objectives. Several objectives are: replace eroding water entrances into buildings, provide for sprinkling of store basements over 1,500 sq. ft. to meet requirements of the life Safety Code, bring buildings up to code where needed - especially energy, plumbing and electrical, bring back original store front design, establish customer entrances in rear of building, provide for opening between stores so customers could shop several stores without going outside, remodel 2nd floor housing units • downtown, remodel hotel for apartments, maybe even convert some 1st Boors to housing, sprinkle entire building for fire insurance premium savings, etc. To make this financially possible, we are proposing a financial mix from a Small Cities Development Program (SCDP) grant, City of Hutchinson Revolving Loan Fund, Water 8 Sewer Fund subject to city council approval, low interest rate bank financing and Individual resources. The entire revitilization effort could approach $1,500,000. We will be applying for a SCDP grant, deadline Jan. 29,1988. This is a competitive grant with other cities for a limited number of dollars. We do think we have a better than 50% chance of suocew. G'1ur+ -1— L rant dollars and city water & sewer matchin funds (about 50 - 50) to replace rances to the bui ings, repay e s eets and sidewalks and sprinkle the f all buildings over 1,500 sq. h. in the downtown business district y the Life Safety Code. 2. To do building remodeling, updating to meet code, etc. would be on a formula similar to the enclosed sheet called "Example of a Financing Repayment Plan", this formula would be for housing and commercial units. There will be dollar limits established, but they should not prohibit all reasonable projects. • We want your tentative plans by Nov. 1. 1987, with some cost estimates. Then we need to get exact dollars costs on six to eight representative samples so we can put together our exact formula for funding and know the amount we will be applying for in the SCDP grant. W A design team will be appointed to give final approval and to assist you with ideas, but do stop at • the Chamber office and speak to Gary Blythe or me, or City Hall with Gary Plotz or city engineer Gene Anderson or the building inspector. The design team will assist. The city Council has asked HCDC to coordinate this vital project and we will be doing everything we can. The City and the Financial Institutions are committed to this project. The Chamber will provide assistance wherever possible, and the merchants we have talked to have shown a general willingness to move forward. With your active participation we can fill the rightful role our Central Business District has in this regional shopping center at Hutchinson. Your committment is absolutely vital. Y a1NaC " -r Thanks • 40 0 SMALL CITIES DEVELOPMENT PROGRAM (SCDP) POTENTIAL USES TO REHABILITATE TARGETED AREA OF MAIN STREET SOURCES OF FUNDS CITY PRIVATE SCDP I. Utility Use A. Replace building water entrances (wearing pipe and increase size for sprinkling) 61 buildings with basements 3 buildings without basements 68 X $2,500 $170,000 B. Sprinkle all basements to meet fi re code 191,283 Sq. Ft. X $1.OD m $191.283 $361,283 (1 /2 City Sewer & Water Fund) $180,642 • (grant 1/2) $180,642 11. Hutch Hotel Rehab 2nd & 3rd floor for low and moderate rental apartments $750,000 15% Grant $112,500 42.5% - 20 Years 0 0 % Interest 318,750 42.5% Private Fi nenci ng $381,750 III. Rehab 2nd floor Uptown Apartments 15 Apartments # $7,500 average = $112,500 15% Grant $16,875.00 42.5% - 20 Years # 0% Interest 47,812.50 42.5% Less than market rate and /or $47,812.50 Revolving loan Furl 0 • SOURCES OF FUNDS ITT' PRIVATE ,^ P IY. Commercial Rehab Bring back period look, building repair, energy conservation, rear entrances, store connector, handicapped access 25 buildings 0 $20,000 average = $500,000 15% Grant $ 75,000 42.S% - 20 Years 0 0% Interest 212,500 42.5% Less than market and /or $212500 Revolving Loon Fund Y. Library Park Restoration (First State Federal) ? YI. Remodel Old Police Station ? VII. Other Infrastructure Work ? VIII.Private/Commercial construction and rehab ? • IX. Other Total Project = $1,722,003 City Private SCDP $180,642(plu3)$579,062.50(plu3) $964,079 Plus SCDP will fund costs fora project director and administration costs. A revolving loan fund would beset up from the repaUment of the 096 intrest money. Over a period of 20 years = $579,062 in principal Available in revolving fund after first full year of repayments = $28,953 INDIYIDUAL BUILDING EXAMPLE 720 SO. FT. OF BASEMENT AREA SPRINKLE BASEMENT ONLY CITY PRIVATE SCDP Water Entrance $2,500 Sprinkling (720 Sq. Ft,) 720 $3,220 = $1,610 (grant) $1,610 Total Project Cost = $3,220.00 Cost to building Owner - "D" If owner funded project 10 Years # 10.556 i nterest = $5,213.20 • i INDIYIDUAL BUILDING EXAMPLE • 5,126 S4. FT. OF BASEMENT AREA SPRINKLE BASEMENT AND REHAB BUILDING CITY PRIVATE SCDP Water Entrance $2,500 Sprinkling (5,126Sq. Ft.) 5 126 $7,626 $3,813 (grant) $3,813 Rehab Building $37,450 15% Grant $ 5,617.50 42.5% - 20 Years 0 0% Interest 15,916.25 42.5% - 10 Yea rs!7`$Interest (Principal) $15,916.25 (Interest] 6,270. Totals $3,813 $22,186.25 $25,346.75 Total Project Cost = $45,076 Cost to Building Owner W,102 1st 10 Year monthly payment- $ 251.21 2nd 10 Year monthly payment = 66.32 If owner funded project 10 Years 0 10.5% interest = $72,978,00 Monthly payment for 10 years = $608.15 n U 0 i • INDIVIDUAL BUILDING EXAMPLE 2,000 SQ. FT. OF BASEMENT AREA SPRINKLE BASEMENT, COMMERCIAL REHAB AND 2ND FLOOR APARTMENT REHAB CITY PRIYATE SCDP Water Entrance $2,500 Sprinkling (2,000Sq. Ft.) —?1000 $4,500 $2,250.00 (grant) $2,250.00 Commercial Rehab $20,000 15% Grant $3,000.00 42.5% - 20 Years ! 0;8 interest 8,500.00 42.5% - 10 Years o 7% i nterest (principal) $8,500.00 (interest) 3,349.00 Apartment Rehab $7,500 1598 Grant $1,125.00 42.5% - 20 Years # 0% interest 3,187.50 42.5%- t 0 Years # 748 i nterest (pri nci pal) $ 3,187.50 ( interes) 1, 255.90 Totals $2,250.00 $16,292.40 $18,062.50 Total project cost - $32,000.00 Cost to Building Owner = )7,979.90 1st 10 Yesr monthly payment = $184.47 2nd 10 Year monthly payment - 48.70 If owner funded project 10 years ! 10.5% interest = $51,808.00 Monthly payments for 10 years - $431.73 Keeping Up Appearances MS------- — Storefront Guidelines 91-A CE W QA tKET wt'k ,N Des ° #V �tlwlw�t�crr hat makes for a successful Main Street busi- ness? It can't be measured exactly; there is no single success formula. Product, price, display, service, location and market all play a part. So too does the appearance of the store, the outside image of the busi- ness. Many store owners seem to regard appearance as sec - y to the more immediate concerns of running a iness. Too often, the building is neglected or mis- handled. Yet experience shows, time and again, that appearance is important to a healthy business downtown. With mer- chants working together to create an attractive image, downtown as a whole can benefit. The 20th century brought changes for Main Street. The automobile brought new competition from commercial strips and shopping centers. Downtown merchants turned their attention to-passing cars, erecting shiny new storefronts and eve - catching signs. Main Street stores tried to imitate their modem competitors. - - In tram ways, the result has been a sorry one. Down- od'h- IlnV town now appears as a curious aoss between neglected old buildings and a commercial strip. It presents a con- fused image to the shopping public. The idea of visual relatedness is crucial to the goal of an integrated Main Street. Historically, Main Street facades complemented and reinforced one another. Compare the drawings on this page. Notice how the remodeling of the old facades has destroyed their continuity. They are no longer visually tied together. Each facade is unrelated to the next, and the character of the building group as a whole suffers. With its buil dings, history, setting and place within the community, downtown is unique and special. It makes sense to acknowledge these resources and take full advan- tage of them —to develop the qualities that are already present downtown. What improvements can make your building work bet- ter for you? How can you make it more attractive to shop- pers? The following pages present suggestions for improving appearances as well as ideas for prolonging the life of old buildings. opt riht • 'P* %a nnnai Tru,t for Hiw,t, Prexen'a lion in tho l nerd Slain- Ail rights reserred The traditional commercial storefront can be considered the cornerstone of Main Street. Dating from the 19th and early 2%h centuries, these buildings share a remarkable similarity --a consistency that creates a strong visual im- age for the downtown. Because they were composed of similar parts, the blocks have a consistent, organized and coordinated ap- pearance. Any one facade is visually related to its neigh- bors. The parts of the facade were often compatible enough to be interchangeable. A commercial building from the mid 1800s could be easily modernized by inserting a new 19Ws storefront. Although the styles and details changed, the proportions remained the same. Technological developments, coupled with changing tenants and merchandising trends, encouraged frequent storefront changes, while the upper facade stayed the same, deteriorated or was covered over. The storefront became increasingly transparent, but it still fit into the framed opening provided by the original building. When a storefront is not contained within this frame, it looks out of proportion with the upper facade. The basic commercial facade consists of three parts: the storefront with an entrance and display windows, the upper facade usually with regularly spaced windows and the cornice that caps the building. These components appear in marry shapes, sizes and styles but result in es- sentially the a"* facade. TYPICAL UPPER FACADES Early to Mid I800s • Le' WM 1 O W FWLES Mid to late 1800s •eDLDLY DEcohmvp C ;MIC9 - WOODS s over, a ws Late 1800s to Early 7900s • CORDELLED DUCK CORNICE • LARGE, AACWW XINDOWS Early I900s to 1930s SIMPLE CRICK COF%1l T= LARGE WINDOW OPEJINSS WITH MULTIPLE UNITS DlCORAT1vG canract 0 WINDOW Nooprp MASOWRY WALL ISEAULAAL`f SPACtO WINDOWS c4m1Gt TKAWSOM MASON" rim DISPLAY WIWDOW DULKWeAD TYPICAL STOREFRONTS Early to Mid 1800s • FV%T AND N AM MOM I)VADW t7 a • 4S0�iPLIL � 5 O- 01 W41i L �it ttir� i 1 i erarr�,,;ra�ii Mid to late 1800s •I Veconrtty • UST IRON COLUMNS •LM6E DISPLAY WrWOWS. Late 1800s to Early I900s -SIMPLE OM WICS TKMWM WINDOWS RECESSED EwrKAWCE Early 1900s to 1930s • METAL WINDOW FRAMES • STIUICTURAL GLAV= •PtCeSSED ENTRANCE • �A; The appearance of downtown is the result df a evolu- tionary process in which buildings either stay the same, Ore altered or are completely replaced. This process is continuous and inevitable. But its success or failure de- pends on how sensitive these changes are to the existing framework of buildings. The typical Main Street facade inherently exhibits some basic qualities resulting from its architectural style, construction materials and composition. Sensitive change accepts these facade qualities and builds on them. The result is a harmonious blending of • 1 THE ORIGINAL FACADE — THE VISUAL RESOURCE 4 STOREFRONT REMODELING — THE FACADE LOOKS CUT IN HALF. aOpNlco 16 GoNE- THE FJCPM 14*c� NEW �P1bT&O -ON" 1� STON&FRayT M1CPL.� Of4bINAIL_ SVftf1WLT Nor caSTGNEV N« 5MP41t *n1,io0Wr' MNO -- vwfR wtTNOI/r r*Cc:n. r 0 new design elements within the existing facade. Insensi- tive change, on the other hand, ignores and often elimi- nates the design qualities of the original building and creates an unnecessary clash between new and old. The series of drawings below shows how a typical fa- cade might have changed over time. Changes happen gradually and have a cumulative effect on a building's appearance. While some alterations are hardly noticeable, change upon change over the year: an completely ignore the original facade. Z MINOR FACADE CHANGE 3. MORE MINOR FACADE CHANGE KkNowe SIGN INTOWirrs YAN:M pwvw. -- NOW, plap6/of wre"M MORE STOREFRONT $' CHANGE NEW L&AC4;K NN om& NEW STt71�FFa{r cANePY� V19ANZY 150t Ss OF t F, PA4+DE. I� 001,10"q F3! r.A', 111�tNIL'R t1AM6a'NU IrWL60 W117RE- FlticrNr "MIT. 6. ANOTHER STOREFRONT REMODELING 4" PAWLS C~ OMOAAl- WINLbWS..\ NEW 6"EMST 15 TCO CEtPI.7 P6C&I'llev. - - MAINTENANCE Improper maintenance often results In an insensitive change. Broken windows arc boarded over: deterio- rated cornices are removed rather than repaired: and walls with peeling paint are covered with aluminum. Roper maintenance is better than any quick -fix ap- proach. It prolongs the life of the building while rely - Ing on the quality of the original materials and Intended design. A typical commercial building is composed of a number of materials, each with Its own characteristics and problems. CAST IRON AND SHEET METAL Cast -iron and sheet metal decorations were often applied to a brick facade; sometimes entire facades were made of a combination of the two. Cast iron is quite permanent and has been used exten- sively for storefront columns and window lintels. Regular painting will prevent corrosion. A chemical paint re- mover or low pressure dry grit blasting (80400 psi) can be effective for removing built up paint and rust. Missing parts can be recast in aluminum or fiberglass from exist- ing pieces or substituted by wooden pieces. SWEET METAL CORW IGE CAST IF%ON COLUMN Stamped metal is much lighter and bends east]% Elabo- rate cornices are often made of stamped metal nailed to a wooden framework attached to the building. Stamped metal usually is coated with zinc to retard rusting al- though it is verc susceptible to rust if the surface is scratched or left exposed It must alwa� s be painted It stamped metal must be cleaned, use a chemical paint re- mover Never use do grit blasnnf; ?sussing parts can be duplicated be a sheet meta; shop MASONRY SURFACES Brick or stone walls can be very durable although they are susceptible to moisture, pollution and age. The most frequent problems to look for are deeply recessed mortar joints and crumbling masonry units. Moisture. The appearance of mold or discoloration of a masonry surface may indicate a moisture problem. Mois- ture commonly enters through the top of a wall or where the wall meets the roof. Damage an also be caused by moisture from a clogged drain spout, a broken gutter or from water splashing up from the pavement. The roof, flashing, wall coping and drainage system should be peri- odically checked for water tightness. C47MNO WrTW �LATEKT04T rLAONINO EWER MD ph/W • Repointing. Mortar disintegrates with age and weather- ing. When the mortar joints are loose or crumbling, or have recessed more than a half inch, they should be re- pointed with new mortar to keep out water and continue to hold the masonry units in place. Repointing deteriorat- ed sections should be done with are; new mortar joints should match the style, size, composition and color of the originals- Typical mortar for older buildings contains one part Portland cement to two parts lime to nine parts sand. Never allow a high content of Portland cement to be used. It is very hard and an crack older brick, which is softer. Pick a reputable masonry contractor and examine other repointing jobs the contractor has completed. souND MOHTAPS DETEROP+ATED MORTM JOINT REPOINTED MOP%T^^ MATCHING CN&P-AL 9j f LE, 91Zt,COLOR ANt7 GOMPOSMOe4 • Cleaning Masonry. Nigh pressure water or st clean - w ing should be considered for unpainted masonry bui)d- •ngs. Masonry cleaning can give the surface of a building ne life by removing pollutants and restoring the natural qualities of the brick or stone. Improper cleaning can result in further deterioration of masonry. Sandblasting or other abrasive cleaning meth- ods should never be used. They erode the surface of the masonry material and can permanently damage the build- ing. Once the outside skin of the brick has been re- moved, water can saturate the surface and deteriorate the brick. Sealants can not effectively replace this outer sur- face. ADMSIVE CLEM0116 Low pressure water cleaning (not more than 600 psi), scrubbing with a bristle brush and the use of gentle de- tergents is usually sufficient to dean dirt and grime from a masonry surface. Be sure to use only natural bristle rushes, not metal. Metal can disturb the mortar and damage masonry. In some instances, a chemical cleaner is required if paint or heavy grime must be removed. The masonry is usually prewet to soften any dirt. Then a chemical paint remover is applied and allowed to remain on the building surface. Finally, the chemical is rinsed off, usually with water. This process may be repeated several times to re- move built up paint. Finding the right chemical for the job is the biggest challenge. Every company seems to have its own solu- tion. One thing to remember is that chemical cleaners can be either alkaline or acidic. Be sure the right chemical is chosen for your building- Acidic products should never be used on limestone or marble. Cleaning should only be undertaken by experienced professionals. It may be necessary to look outside of your town for the right company. Check the Yellow pages un- der 'Building Cleaning— Exterior.' After identifying po- tential contractors, investigate examples of their work and ask for a test patch on your building in advance to see how effective the cleaning method will be. Look for possi- ble damage to the mortar joints and any residue on the wall surface caused by the cleaning process. Also look for any damage to the masonry units. Are the edges more rounded? Does the face rub off? Some masonry surfaces may be too soft to be cleaned. tbNCK IS MrW 1 � NJb6 MF Remember never to dean a building if there is any pos- sibility of frost because the moisture may crack the ma- sonry if it freezes. i Painting. Unless it is necessary to protect the surface, ex- posed masonry should be left unpainted. A previously painted surface should be repainted rather than chem- ically cleaned. Before painting a masonry surface. the mortar should be checked and repainted as needed. Loose paint should be scraped off. The building may be cleaned with a lo%% pressure water wash. Then a masonry primer should be applied to the entire area and one or two final coats of semigloss or flat latex paint applied to the wall surface. UPPER-STORY WINDOWS The V*W importance of upperstory windows is evi- dent in their steady march down Main Street. They give buildings an appearance of vitality and use, even if the upper floors are vacant. They create a repeated pattern that helps tie together the fandes. Often, deteriorated upper -story windows have been in- appropriately replaced or boarded up. This treatment cheapens not only the character of the building but the streetsape as well --a negative image that can be avoided through proper maintenance. Window Maintenance Checklist e Cheek the wood parts of the window. Are there por- tions that are soft, cracked or split? Pay particular atten- tion to the window sills and bottom of the window sashes where water has collected. If sashes or frames are deteri- orated, window glass can fall out and endangefpedestri- ans below. a To maintain the windows properly, all deteriorated wood should be replaced with new pieces and the old paint scraped off. All cracks should be filled with sulk or wood putty and the surfaces sanded. Loose glazing put- 4 w C K K ty should be replaced and the frames primed with a good quality oil -based primer and painted with one or two coats of latex or oil- based paint. Is e loose or broken window panes can be easily fixed. First remove all broken glass and old glazing putty. Replace the glass with new panes similar to the existing glass and, using glazier's points and putty, reglaze both the new glass and loose panes. It may be easier to remove the win- dow sash from the frame to perform these activities. e The joints between the window frame and the masonry opening should also be checked. Loose caulk should be removed and the joints recaulked to prevent air and water infiltration. Window Replacewnt e if a window has deteriorated beyond repair or is miss- ing, the replacement should match the original window. Replacement windows should always fill the entire open- ing and duplicate the original pattern. For example, a double hung sash window should not be replaced by a single fixed pane of glass. Avoid the use of windows and shutters that are not in keeping with the style of the building. e If possible match the material as well as the design of the original windows. Standard wood windows are rela- tively easy to buy or have made. They may not be as ex- pensive as you might think, averaging between 5100 an* $35o each. More unusual styles an be custom ordered. a In some instances double- glazed aluminum frame ti %it down may be desired. If aluminum must be used, it should duplicate the design of the original windm% It should be in a dark anodized or baked enamel tini,h rather than a light metallic color. Storm Windows. Storm windows are a good idea for conserving heat and energy, especially on uppe,((,-�,(,Fors• n mounted on the exterior, these windows''iould painted to match the color of the window sash and should duplicate the shape. On the front of a building, i may be desirable to install storm windows on the inside where thev will not be seen. Care must be taken that thev are ventilated to prevent moisture from accumulat- ing and damaging the wood. WOOD Wood is often used for cornices and storefronts and sometimes for upper wall surfaces. Always try to retain any original exterior woodwork. Deterioration can be pre- vented with regular maintenance, and decayed portions can be repaired. Check for soft, rotted areas, areas where the wood has split and places where nails have cor- roded. Up to a point, these problems can be fixed by re- nailing, filling and caulking the wood and then by using an oil primer and painting the wood with latex or oil- based paint. 0 Sometimes it will be necessary to have a carpenter re- place some pieces that have rotted or are missing. Any re- placements should match or at least complement the existing details. DOORS Every storefront has a door or pair of doors that enter into the place of business. Traditionally, the entrance door was made of wood with a large glass panel. Every effort should be made to maintain and repair an original door, if possible. Painting Aluminum. Manv original doors have been re- placed by standard aluminum and glass commercial doors. Although lacking in historical character, they are generally unobtrusive. Aluminum doors and storefronts can be made more compatible by painting them a dark color. An exposed aluminum surface must be cleaned and prepared for a zinc chromate primer or metal primer, fol- lowed by appropriate finish coats as recommended by the primer manufacturer. New aluminum should be exposed to weather for at least two months before painting. Door Replacement. If a door is to be replaced there are three basic options. • Have a new door built with the same design and pro- portions of the original. • Find a manufactured wooden or steel door that resem- bles the traditional store door. • Use a standard aluminum commercial door with wide stiles and a dark anodized or baked enamel finish. Do not use doors decorated with moldings, cross bucks or window grills. These doors are more residential in character and can look out of place on commercial build- ings. SIGNS Signs are a vital part of any Main Street. With a sign, you call attention to your business and create an indi- vidual image for your store. But it is often forgotten that signs contribute to an overall image as well. Merchants try to out -shout one another with large, flashy signs. A successful sign can reinforce the image of the downtown as well as serve the needs of the business. Consider the following guidelines: • A sign should express an easy to read, direct message: Keep it simple. • A storefront should not have more than two signs —one primary and one secondary. • Aflush- mounted sign board may extend the width of the storefront but should not be more than 214- feet high. The sign should be mounted somewhere above the store- front display windows and below the second -story win- dow sills. Generally, lettering should be 8 to 18 inches high and occupy only about 65 percent of the sign board. i� • A hanging sign should be mounted at least 8: _ feet above the sidewalk and should project no more than 5 feet. The size and location of a hanging sign should be carefully considered so that it does not interfere with neighboring signs. a Window signs should not obscure the display area. The color of the letters should contrast kith the display back- ground. Light colored letters or gold leafed letters with dark borders are effective. 6 • Awnings can also serve as signs with contrasting letters painted or sewn onto the valance. Usually, 6 to 8 -inch letters are sufficient. a There are hundreds of letter stvies available. A letter style should be chosen that is easy to read and that re- flects the image of the business it represents. Helvefica Matino Benguiat Koiinna Pirnold Franklin Clarendon Goudy Bookman Souvenir Uroadway a Letters can be painted or mounted directly on a sign board, storefront or wall. Three dimensional letters are available from sign makers in wood, marine plywood, metal and plastic. Remember, letters should not be too large. • Sign colors should complement the colors of the budd- ing. Light colored letters on a dark background are easier to read. a Illuminated signs can be appropriate downtown if the% respect the proportions of the storefront and the guide- lines outlined above. Painted signs can be directly illumi- nated with florescent or incandescent lights. lnternalh iot signs are most effective with light letters on a dark opaque background. Exposed neon letters can also be et- fectne. adding color and vitality to the street. • Choose a sign maker carefully. Qualitv of workmansh., and construction is as vital as anv of the consideration, lust discussed. Ask where you can see examples at pre- vious work. AWNINGS 4 dcanvas awning was an important design element in traditional storefront. It provided cover, added color served as a transition between the storefront and the upper facade. Most buildings that face the sun had awn- ings. Look at old pictures of your building to see how awnings were used. A standard street -level awning should be mounted so that the valance is about 7 feet above the sidewalk and projects out between 4 and 7 feet from the building. A 12- inch valance flap is usually attached at the awning bar and can serve as a sign panel. 0 An awning can be attached above the display windows and below the cornice or sign panel. Sometimes it is mounted between the transom and the display windows, allowing light into the store while shading the merchan- dise and pedestrians from the sun. u An awning should reinforce the frame of the storefront and should not cover the piers or the space between the second -story window sills and the storefront cornice. Inappropriate storefront alterations can be effectively disguised by mounting an awning over the alterations while maintaining the proportions of a traditional store- front. Aluminum awnings or canopies generally detract from the historic character and should not be erected. If a flat canopy exists, it can be dressed up with a 12- to 24 -inch awning valance. Various awning materials offer different colors and pat- terns. There are several to choose from: camas, vinvl- coated camas and acrilan, a svrnthehc material Each var- ies in cost and relative durability. COLOR Painting an be one of the most dramatic improvements you make to your building. Choosing the right combina- tion of colors an unify the building elements within the facade as well as relate the building to others on the street. Three colors are sufficient to highlight any facade. The base color appears on the upper wall and piers Banking the storefront. Often this color will be natural brick and will not require paint. If the building has been painted, a color should be selected that relates to the sur- rounding buildings. • w� So" . POCIV& • STOt�tP+o►+t Pi & SMALL DETAILS ON oofilUCES. WNDOW Room AND BULKWE -ADS 10 The major trim color defines the decorative elements of the buil ding, tying together the upper facade trim and the storefront. The trim color should complement the a color. If there is a natural stone or terra -cotta trim on t facade, it should serve as a trim color. Major trim ele- ments include the building cornice; storefront cornice; window frames, sills and hoods; and storefront frame, columns and bulkheads (including aluminum framing). The mirror trim color should enhance the color scheme established by the base and major trim. Often a darker shade of the major trim can be used to highlight the win- dow sashes, doors and selective cornice and bulkhead details. Care should be taken not to over decorate the fa- cade. Color can also be used to minimize facade problems vi- sually. A poorly patched and repontted wall is not as no- ticeable when it is painted; a missing upper cornice can be re- created with a one dimensional paint scheme; and in- appropriate materials can be made more compatible with paint color. Historic color schemes varied by availability of pig- ments, the stylistic preferences of a particular period and by regional differences dictated by climate. To get an idea of which colors were appropriate to your building, use a sharp pen knife carefully to scrape away the layers of paint from small areas where the base color and trim col- ors may have been. Lightly sand the scraped area and wet the surface. These colors can serve as a guide when choosing new colors. t t> J j MAJM TRIM • conwtct • wP4WW PMM M • GRVO EF►row ow"CE • SOMPR09T coLUMtdS • bUL"E.AM BASE COLOR • WALL 9UPPAr,&G STC*%BF 0W PfEA& STOREFRONT DESIGN E traditional Main Street facade has a well- defined ng that the original storefront filled. The area is nded by a pier on either side, the sidewalk on the bot- tom, and the lower edge of the upper facade on top. Many problems with facades today are a result of this fact: The storefront has been allowed to strav out of its natural place within the facade. It no longer looks con - tained; instead it appears pasted on. Whether you are considering a restoration or more con- temporary treatment, the storefront should be based on ditional storefront design. The basic configuration 4Wen be derived from old photographs of the build- ing. The following ideas suggest ways to think about a change in your storefront. Each is founded in the design of the traditional storefront; however, these ideas are not historical in nature. They are functional and make the storefront more attractive and accessible to shoppers. Si Contain the Storefront A general rule for future remodeling can be stated as fol- lows: A storefront should be designed to fit inside the original opening and not extend beyond it. 0 To emphasize this feeling of containment, a storefront might be set back slightly (6 to 12 inches) from the front. to Make It Transpatmt The traditional storefront was composed almost entirely of windows, providing maximum light and display. This large glass area creates a visual openness that is part of the overall proportional system of the facade and is as val- id today as it was in the past. n With the storefront closed in, the building on the right looks disjointed. The storefront does not relate to the fa- cade; it is pasted on. As a result the building is not as in- viting. The traditional ratio of window to wall area is signifi- canth- less than it should be. Generally there should be more glass and less wall at the storefront level, balanced by more wall and less glass on the upper facade. • sfpomt Materiofs The color and texture of the storefront materials should be ample and unobtrusive: (1) The storefront frame can be wood, cast iron or anodized aluminum; (2) the display windows should be clear glass; (3) transom windows can be dear, tinted or stained glass; (4) the entrance door should have a large glass panel and can be made of wood, steel or aluminum; (5) the bulkheads can be wood pan- els, polished stone, glass, the or aluminum -clad plywood panels; (6) the storefront cornice can be made of wood, cast iron or sheet metal or sometimes the horizontal sup- porting beam can serve as the storefront cap; (7) the side piers should be the same material as the upper facade, or stuccoed and painted to look the same. Certain materials and design elements should never be used on a traditional commercial building. A mansard roof with wooden shingles, rough textured wood siding, fake bricks or stone and gravel aggregate materials are not appropriate. Inappropriate historical themes should be avoided. Small window panes, a colonial door and storefront shut- ters are loth- century elements that do not belong on most 19th or 20th- century facades. INAPPIwOPRI^TE NISTOKICQ- THEME • Keep It Simple When designing a new storefront or renovating an exist- ing storefront, remember the emphasis should be on transparency. The basic storefront design should include large display windows with thin framing, a recessed en- trance, a cornice or a horizontal sign panel at the top of the storefront to separate it from the upper facade and 12 low bulkheads at the base to protect the windows and de- fine the entrance. This basic conffgLration can be constructed from tional or contemporary materials, achieving the sam suit. TIiAVITI09A- sTt7wnowr • MMiLeen FaMVM Uld G0IJTEMf'n7PAh-f sTOPeFMONT 0 The following page illustrates the construction tech- niques for a traditional wooden - framed storefront and ?.lr a more contemporan aluminum - framed storefront ,z.�, . ,_ . , ,_ STOREFRONT WITH TRADITIONAL MATERIALS • A cornice can be constructed with wood framing, a. plywood and moldings with a sloping sheet metal cap to shed water. The cornice spans the top of the storefront, often covering a structural beam or unfinished brick. • Transoms are optional design elements that help to. break up the missive effect of very large sheets of glass. Transom windows can be clear, tinted or stained glass. is Masonry piers are uncovered and thatch the upper fa -4 ade. • The storefront is recessed 6 inches into the opening. • The storefront and windows are framed in wood. Theo sill slopes forward for drainage. • The bulkheads are constructed with wood framing and a plywood back with trim applied to it. • The storefront rests on a masonry or concrete base to prevent water damage. STOREFRONT WITH CONTEMPORARY MATERIA • A cornice is made with sheet metal over a wooden frame. • Optional transoms an be stained glass, clear glass opaque. • Masonry piers are uncovered and match the upper ade. • The storefront is recessed 6 inches into the openin, • The storefront and windows are framed with dark anodized aluminum or painted aluminum. • Bulkheads are constructed of aluminum framing ai plvwood panel clad with aluminum. • The storefront rests on a masonry or concrete base 13 FACADE IMPROVEMENTS EXISTING FACADE MINIMAL REHABIMA71ON 53-5,000 What to Doi U you wish to improve your storefront, a good place to start is by finding old photographs of the building and studying how it originally looked. Determine what changes have been made and how they have affected the appeaance of the facade. investigate to see if the original storefront and facade elements have been covered over or removed. (Sometimes parts may have been removed and stored in the basement or on the upper floors.) Depending on the condition of the building and the amount of money you have budgeted, there are three basic approaches you may want to consider. Minimal Rehabilitation This preservation approach to rehabilitation requires basic maintenance, necessary replacement (missing windows), removal of extraneous materials (over -sized signs, and tacked -on storefront coverings) and simple design im- provements (properly proportioned sign, new paint scheme and new awning). Cosmetic treatments can help to unify the building by covering over a blocked down storefront with an awning or painting a contemporary storefront a dark receding color to minimize its effect. 14 MAJOR RENOVATION RESTORATII $8- 15,000 $10- 20,000 Major Renovation This approach retains the existing original elements of the facade while using contemporary as well as traditional design and materials for replacement of inappropriate ele- ments. For instance, when installing a new storefront any of these three alternatives would be appropriate. (1) a contemporary design constructed in wood or anodized aluminum; (2) a simplified version of a traditional store- front in wood or aluminum; or (3) a traditional period storefront constructed in wood. In all major renovations, care must be exercised to insure that the design of any im- provement is understated so as not to compete with the overall character of the facade. Restoration This approach requires that the facade be brought back w its original condition. It involves the exact duplication of the original storefront, detailing, color schemes and sign placement. If a building has undergone onh• minor altera- tions, restoration may be inexpensive and desirable. In considering each of the above approaches, ah+at s Is remember to retain as much of the original facade as poi sible and to analyze carefully the effects of any imprme- ment both to your building and to the streetscape. INFIU. CONSTRUCTION construction of new buildings on vacant lots in atown should be encouraged. The design of a new 1 building, particularly its front facade, is a special problem. The new facade should be designed to look ap- propriate and compatible in the midst of the surrounding buildings. What is good infill design? There is no absolute an- swer; a good design will vary according to its setting. Be- cause an infill building is new, it should look new. However, its appearance must always be sensitive to the character of its neighbors without mimicking them. There are several ideas that should govern the visual re- lationship between an infill building and its neighbors. • Proportions of the Facade The average height and width of the surrounding build- ings determines a general set of proportions fot an infill structure or the bays of a larger structure. NEW Mceipr_ Pµ6 0rM MW FKA A E lb4ef ME, _ar IMAT'� i 7511- All I MI The infill building should fill the entire space and reflect the characteristic rhythm of facades along the street. If the site is large, the mass of the facade can be broken into a number of smaller bars, to maintain a rhythm similar to the surrounding buildings • corelavitton e composition of the infill facade f tha: is, the organi- ion of its parts) should be similar tip that of <urround- me facades. Rhythms that carry throughout the block (such as win - dow spacing) should be incorporated into the ne}c facade. • Proportions of the Openings The size and proportion of window and door openings of an infill building should be similar to throe on sur- rounding facades. The same applies to the ratio of window area to solid wall for the facade as a whole. n n ri rt ri rl ri r-i r-t r i m r, it it I " S.J L1 LJ LJ u LJ L.J LJ LJ LJ LJ WNWW OP SOFAW"M Iu 4 - --.Z -- a Detailing Infill architecture should reflect some of the detailing of surrounding buildings in window shapes, cornice lines and brick work. • Materials An infill facade should be composed of materials similar to the adjacent facades. The new building should not stand out against the others. . color The colors chosen for an infill facade should relate to the building's neighbors. a Building Setback The new facade should be flush to its neighbors. NOT '144,5 ■■,1„11 � _ ��/ 1 i Q i ?YtE Nor 5E' THE SIt7E:Vf+i -k 1:; REAR ENTRANCES As parking areas are developed behind stores, the backs of buildings are becoming more visually important. By improving the appearances and developing rear en- trances, this back facade can serve for more than just de- livenes. A rear entrance can provide direct customer access to your store from parking areas as well as improve circulation between the parking lots and the street. In considering a rear entrance, think about some of these ideas: • You may have to rearrange your display and storage area to handle the change in circulation. • The rear facade should be clean and well- maintained. It should welcome customers, not threaten them. • A small sign at the rear door should identify the store 16 • An awning can be added for visual identification and convenience. • Back windows can serve as secondary display winds • If there is enough sun, planter boxes might be added. • Refuse containers should be hidden with a fence or sim- ple enclosure. KEEPING UP APPEARANCES These guidelines are not restoration guidelines. They are based on simplicity and quality of design, they are in- tended to help you make improvements that are appropri- ate to older commercial districts and can apply to most commercial buildings, both old and new. You should consult your state historic preservation office and The Secretary of the Interior's Standards for Rehabilitation when considering a restoration or a project in which you intend to take the 25 percent investment tax credit for re- habilitating a certified historic structure. These guidelines were prepared by B. Clarkson Schoettle, at the National Main Street Center, National Trust for His- toric Preservation. This publication was made possible by a grant from the National Endowment for the Arts. The guidelines were developed from the Galesburg Buille ing Improtment File, by Preservation Urban Design Incor- porated, published by the National Trust in 1978.-The drawings and some of the text are by Preservation Urban Design Incorporated. The opinions expressed in this publication are not neces- sarily those of the National Trust. The National Trust for Historic Preservation is the only na- tional, private nonprofit organization chartered by Con- gress with the responsibility for encouraging public participation in the preservation of sites, buildings and objects significant in American history and culture. Sup- port for the National Trust is provided by membership dues, endowment funds, contributions and matching grants from federal agencies, including the U.S. Depart- ment of the Interior, !National Park Service, under pro%i- sions of the National Historic Preservation Act of 1966. For information about membership in the National Trust, write Membership Department, National Trust for HiStOr- ic Preservation, 178; Massachusetts Avenue. N_W.. Washington, D.C. 20036. 0 EFFECTIVE SEPTEMBER 9, 1986 AFFIDAVIT I John Voss AM OVER 65 YEARS OF AGE, OR I AM ON DISABILITY AS DEFINED BY THE SOCIAL SECURITY ADMINISTRATION, AND MY INCOME PER YEAR IS LESS THAN: FAMILY SIZE 2 INCOME 560 $9,180 THE STANDARD CHARGE OF $8.60 FOR TRASH AND REFUSE SERVICE WOULD IMPOSE A FINANCIAL HARDSHIP ON ME AND I THEREFORE ASK REDUCTION OF THE CHARGE TO $1,50, XSIGNATURE CLo�t�r✓ STREET ADDRESS 725 Grove St P FOR OFFICE USE ONLY To: WATER DEPARTMENT DATE DATA CHANGF To: CITY COUNCIL COUNCIL ACTION 0 ACCOUNT NUMBE DATE APPROVED DISAPPROVED 0 PETITION C We, the undersigned property owners, respectfully petition the Hutchinson City Council to include paving of the parking lot north of and adjacent to City Hall in its 1988 improvement projects list. We further request that paving be done without additional assessment in consideration of current assessments against our properties for parking. 1 +4 dl"a/a dlta • 1 -- N / SECTION 715:20 SUBDIVISION PUBLICATION NO. ORDINANCE N0. 13/87 AN ORDINANCE REGULATING THE PARKING OF MOTOR VEHICLES AND OTHER VEHICLES ON CERTAIN STREETS OF THE CITY OF HUTCHINSON, MINNESOTA AND PROVIDING PENALTY FOR VIOLATION THEREOF THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, DOES ORDAIN: SECTION I. It shall be unlawful for any firm, person, or corporation to park a motor vehicle or other vehicle in the City of Hutchinson on the South side of South Grade Road from Trunk Highway 15 to a point 250 feet East of the centerline of Merrill Street. SECTION II. Any person violating any of the provisions of this ordinance shall, upon conviction thereof, be punished by a fine of not more than Three Undred Dollars ($300.00) or by imprisonment for a period of not more than ninety (90) days. SECTION III. All ordinances and parts of ordinances inconsistent with this ordinance are hereby repealed. • SECTION IV. This ordinance shall take effect upon its passage and publication. Adopted by the City Council this day of 1987. ATTEST, Gary D. Plotz, City Administrator • Paul L. Ackland, Mayor �_ v \ I L RESOLUTION N0. 8652 TRANSFERRING $40,000 FROM LIQUOR STORE TO GENERAL FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $40,000.00 is hereby transferred by the Liquor Store to the General Fund. Adopted by the City Council this 10th day of November, 1987. Paul L. Ackland Mayor ATTEST: — - Gary D. Plotz City Clerk • / —r RESOLUTION NO. 8653 CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. I BUDGET I VENDOR Aviation Gas 5,375.0 Resale 1 Airport yes Jayco Products Inc: The following items were authorized due to an emergency need: ITEM COST PURPOSE DEPT. BUDGET VENDOR #1 Diesel (Price of fuel was ir 2,377.20 creasin Diesel equipment - Fuel purchase made to hold down Street cost) yes Schmeling Oil • Date Approved: November 10, 1987 Motion made by: Seconded by: Resolution submitted for Council action by: (612) 587 -5151 Aff ff ITY OF HUTCHINSON WASH INGTON AVENUE WEST CHINSON. MINN 55350 November 5, 1987 Mr. Barry Anderson City Attorney Arnold & McDowell 101 Main St. So. Hutchinson, MN 55350 RE: Roadway Easement Requested by Kevin Froemming Dear Mr. Anderson: pursuant to instructions of the City Council, we have studied their concerns regarding the referenced easement, and recommend that the following items be included in the easement. 1. Roadway/Driveway - The driveway on the easement area and within the . county road right- o£-way must be not less than 20 feet in width and graded to drain to an implace storm sewer, or to a storm sewer installed by the grantee. The driveway pavement structure shall be concrete pavement a minimum of 6 inches in thickness, or a bituminous pavement constructed as follows: - Geotextile Fabric for the full pavement width and to l' outside of the outside edges of the pavement; - 12" of Aggregate Base, Class 5, per MN /DOT Spec. 2211, ordinary compaction method; - 2 1/2" of Bituminous Base Course Mixture, per MN /DOT Spec. 2331; - 3/4" of Asphaltic Concrete Surface (Fine Mix) , per MN /DOT Spec. 2361. Suitable provisions shall be made for the turning around of fire department apparatus, as directed by the Fire Marshal and /or the Fire Chief, on property other than City owned property. _. Since anv buildings on the site to be developed will be in excess of 150' `rom the water supply or. the putlis street, the grantee spa b _.._ =tail a =ire hvdrant serve9 by a water mair . not smaller t an. 6" in said hydra-:: to to accessible to =_re depart ^ent appar_t b_. IOa C'•% :'S mcet"ic t— reCuirer.e'ts C_° Yart '_ , atcve, aL= to h- a_Lr = "5� d'. • _ __ a d_rect. -- * _..E . _ E •arshal ._ an or Fir .. ..E ^_a:. °_1nC .n.0 oc'-rn e:7 -- 74 Dr _.._7 _:c tr'.anauiar c ^a7.6d eas E7 -e -.- a- t- S ^'�'`7weStEr1': corner =_° the _cw4r Sae. w ^1D: wai ❑ranted t`.E Cr a_. , .._.___c_ , _ r-'a_v.- aL... r j Mr. Barry ;Anderson Roadway Easement - Kevin Froemming November 5, 1987 Page 2 to the enclosed drawing. The following description for the access easement includes a strip of land along the entire southerly line of the City owned tract and includes a portion of the aforedescribed triangular tract. The description is as follows: That part of the Northwest Quarter of Section 36, Township 117 North, Range 30 West, McLeod County, Minnesota, described as follows: Commencing at the northeast corner of said Northwest Quarter; thence North 890 55- West, assumed bearing, along the north line of said Northwest Quarter a distance of 565.92 feet to the centerline of County Highway No. 12; thence South 8° 37' East along said centerline a distance of 338.96 feet; thence southerly along said centerline a distance of 738.14 feet, along a tangential curve concave to the east having a radius of 2181.89 feet and a central angle of 19° 231; thence South 620 00' West a distance of 50.00 feet, more or less, to a point on the southwesterly right -of -way line of said county Highway No. 12, which point is the point of beginning of the land to be described; thence continue on a line South 62 00' West a distance of 158.70 feet; thence North 28° 00' West a distance of 25.00 feet; thence North 62° 00' East to a point on said southwesterly right -of -way line of County Highway No. 12; thence southeasterly on said southwesterly right- of-way line of County Highway No. 12 to the point of beginning, containing 3,968 square feet, more or -less. The easement should allow not only for access, but also for installation and maintenance of utilities. It should be noted, that although the description of the City owned tract extends to the centerline of County Highway No. 12, 50 feet for road right -of -way on each side of the centerline was shown on the property survey that the City recently obtained. Therefore, the easement description excludes the easterly 50 feet of the described property because it is already presumed to be right -of -way. 4. No documentation can be found that the parcel was assessed for any public improvements. But since utility services will be utilized by, and will therefore be a benefit to the tract, the following connection charges should be levied: - Sanitary Sewer: 200 Front Feet x S18.63/F.F. = S3,726.00 - Stormy Sewer: 59,956 Scuare Feet x $0.0986J5.F. = 55,911.66 - wa-er '4ain: Feet x. = S3,- 26,.0c _.._ 0 rates asse__ Cnt wer <_ iet ^_rm;ne - tried on aE=cssmen- _rates a- t ^e . .. _ME :7':t rG'.'OP.c :.t °_ were i.._- ailed. in ...c area, and i. ^.0 ZcaS£.. to :rose.' -_ d3 rates a sircle Interest _om: :nation based on tTe interest rates c_` t..- bor9s at t',e 'ire c: utility :nstalla ^_ien. Mr. Barry Anderson Roadway Easement - Kevin Froemming November 5, 1987 Page 3 Since the owner of the parcel must install a hydrant in order to comply with the Minnesota Uniform Fire Code, I recommend that the cost therefore incurred by the owner be credited to the water main connection charge only. 5. Monetary Consideration - I recommend that the grantee pay the City the fair market value of the easement area, whatever that might be. Perhaps the County Assessor's Office might be of some assistance in this regard. Please prepare an easement agreement for submittal to the City Council that addresses these items. Thank you! • EA/pv enc. cc: Gary Plotz, City Administrator Ken Merrill, Finance Director Jim Marka, Building Official George F. Field, Fire Marshal Orlin Henke, Fire Chief • Sincerely, CITY OF HUTCHINSON Euge Anderson f Director of Engineering �1 Girtiticote of Survey for Kev J , in Froe..omin9 tit cw so trwM antNNMW y�/ ♦y � tier• ..: •t w Qa r �y Vl /r( ly Lti �, ew►�.�' 1- 24- S� S9 956 *Wier* isst .. ,� l 1. 379 es►ss 1 00 \,PA w 4 r � I Lei 7 •w • r MM16 NN of am W M IN. se. L 111 It. m.>b a �r �. �. __ - lee.99- •. —•. —�� \ eH'!!'m mecca bowl" Nm rwaer N Sea Se ♦ M( seem at Ma W Corr "" erne ?er11 R Carr I'M Mi,olv%. t ( \\ ♦ � e0 ♦O • delights nam Ilmnleme111 \` \ Total was • e4 251 se •1 �. 1.06 otras i \\ j Area Nest of Mgnvay Mr19 C N1O� stdat •0000 of P Z ,O1 \ \ • 33800 w to • 0. 7 76 atles 0 L b.*o1 NOI Merr r aefe ♦s'\ s•- Y!O tp O f �i 00• G _ M O� 4 • ♦o�p , Oo 41 e 'ir• ^\ That part of the Northvest Quarter of Solution 36, Township 117 worth, Range 30 fast, McLeod County, Minnesota, described as follows: tVG' L 1 Connecting at the nortMaet corner of amid Morthwolst Quarter; thartt 5 Worth 89 degrama 55 minutes blest, asalmald hearing, along the I .N line Of said Northwest Quarter a distance of 563.92 feat to tae osever . line of County Nighsay No. 12; thence South 8 degrees 37 minutes test, along said center line, a distaxe of 339.96 feet; thence southerly, along said center line, a distance of 739.14 fast, along a taegestaal cllrva concave to the east, having a radius of 2191.99 feet and a central angle of 19 degrees 23 minutes, to the point of oeg+nniag of the land to be desoribod; thence South 62 degrees 00 minutes Nest a distance of 206.70 feat; thence North 29 degrees 00 minutes Hest a distance of 208.70 feet; thence North 62 degrees 00 minutes Seat to a point on said center line; thence southerly, along ssi= center to the point of beginning. CERTIFICATE OF SURVEY for CITY OF HUTCHINSON. MINNESOTA. nenar <r••:Ir roar rn:e r.rsr, men ar rr",, .ss anp,ad sr me b, .ndw Scale t • 50 Fill No. 87 224 +n a,•a! +. o<•.aron one moll n e� a cab 41411rd land Semler .ceder Book P 71 Foge 4 � •ne o -r +e S••v or w.nnuo�e. 1 y� PELLINEN LAND SURVEYING he +e"Jer 3, �9E" t N. 9 62 6 HJ-CHINSDN, MN Tf: _ '•< ?£5 as t 0 L b.*o1 NOI Merr r aefe ♦s'\ s•- Y!O tp O f �i 00• G _ M O� 4 • ♦o�p , Oo 41 e 'ir• ^\ That part of the Northvest Quarter of Solution 36, Township 117 worth, Range 30 fast, McLeod County, Minnesota, described as follows: tVG' L 1 Connecting at the nortMaet corner of amid Morthwolst Quarter; thartt 5 Worth 89 degrama 55 minutes blest, asalmald hearing, along the I .N line Of said Northwest Quarter a distance of 563.92 feat to tae osever . line of County Nighsay No. 12; thence South 8 degrees 37 minutes test, along said center line, a distaxe of 339.96 feet; thence southerly, along said center line, a distance of 739.14 fast, along a taegestaal cllrva concave to the east, having a radius of 2191.99 feet and a central angle of 19 degrees 23 minutes, to the point of oeg+nniag of the land to be desoribod; thence South 62 degrees 00 minutes Nest a distance of 206.70 feat; thence North 29 degrees 00 minutes Hest a distance of 208.70 feet; thence North 62 degrees 00 minutes Seat to a point on said center line; thence southerly, along ssi= center to the point of beginning. CERTIFICATE OF SURVEY for CITY OF HUTCHINSON. MINNESOTA. nenar <r••:Ir roar rn:e r.rsr, men ar rr",, .ss anp,ad sr me b, .ndw Scale t • 50 Fill No. 87 224 +n a,•a! +. o<•.aron one moll n e� a cab 41411rd land Semler .ceder Book P 71 Foge 4 � •ne o -r +e S••v or w.nnuo�e. 1 y� PELLINEN LAND SURVEYING he +e"Jer 3, �9E" t N. 9 62 6 HJ-CHINSDN, MN Tf: _ '•< ?£5 1Mt 101110N 10JIM10.301 ON U- d.>f0, when aeons to or wain a structure or an area is unduly difficult because of Banned cl msnp or where immedsae access is necessary for life - savmg or foe- fatMmt purposes. the chief may require a htcy box to be installed in • sons able lecasaoe. The key boa dWl be a type approved by the chief and shall enaam keys so W asssay, access n,pruned by de chief. Dk4WW III WTALLATION AND MANTENANCE OF FIRE - PRO MCTION, LIFE - SAFETY SYSTEMS AND APPLIANCES IR�alkllallee Me 10.]01. fa) 7jpe �. rte chief tlnfi deritauae err type ad thumber of fee applin m a be installed and maintained in and upon all budditap and pentiaa in tae jiviefttim peer than pivm dwellitap. This shall be done aooadlint to die rotative serenity of probable fee. iacludint the Rapidity with which a say aped. Saab appliances shall be of a type suisbie for die probable elm of fm moei sed wish such bur diet or panties and shall have approval of Oa Chid. Portable be attispisheis shall be in accordance with U.F.C. standard No. 10.1. (b) 0pNW Basics le oechp swin of an especially hazardous senate or hMae apKW t aaeds rain in addition to We sornal hazard of the occupancy. or --bare sees for fins appaea as unduly difficult, additional sakprardt may be tugriad eoedaput of sildaioaal fim appliuce usaa, mare than one type of tlppliaaoe, a apauial aysarsa saiable for tla proaction of the haaard inrdved. Said++visaariVOWM say COMM o(aaorneue fire alarah sysarsn, aeawt- ic t lase a wain, spray mass. swi dpipe and bose. Reed or porabk foe as►.-isberss seinble obatas bkakets. breadung apparatus. MWANl a &S0- arose toms. eaibae tide, torah. bdotmsaed and dry chemical or odw spaelal Rmeasapliraiat systems. When such system am installed. they shall be is ah11 aaoe with she applicable Uniform Fire Code Standards or standards of tae Naiad Foe pwacyion Association when Uniform Fire Code Standards do rot apply. (a) wlhn, plMA As approved aaarr supply cap" of supplyi 9 nquaed few fbw faf n ptsacria -*AN be provided mall prauines upon Mich buildings or portion of haiiiap alit hasher eaewucled. Wbro any portion of tae �0 Ps�ssaas d!lillon a weer reapply on a paiblic street, the slap be povided. who mphasud by se chief. i a-zile rue hydraefs ad sin eapalhk of aapplft tae requaed fun flow. wyar aapply ray cassia of tr aarrws. pewee tanks, ekv*W ranks. Nato sa:a or eon, Red ryas capable of supply" she squared foe Row. In setting le mpisn lean for fan Row. tae lief any be guided by the standard published by the Insurance services Office. "Guide for Descrrninwon of Required Fire Flow - The location: number and type of fire hydrants connected to a water supply capable of delivering the required fire flow shall be provided on the public silver or on the site of the prenuses to be protected as required and approved by the chief All nvorants sne be accessible to the fire department apparatus by roadways meeting the repuvcmentt of Section 10.207 td. Timing of Installation. When fire protection fa: ihties are to be insW led b% the developer su:r tacdnies :nciudmg alf surface access roads shat: be installed tine r..dc se-• is W .0 prior to and during the time or construcuon When alternate •rr:.h..>` . c.` prcaecuer as approved by the chief. are provided. the aiwse m. % De pp -oval and Testing. A:! fare alarm systcr. • fire hydr.n: s:stern >. fire ea.. _,•c.-. +.�x�_- .:m.;ud.r.g aiiorrauc sbnWersr. wet and dr± standp,f+es. basemen• -n, e: ?:pc -. ono other fire protection ,yste and penments thereto shad _rr he a:: +a of the fire department as to tm,allation and iorauor and sea:' M •.Mai.: _:C pe,-rj. tests a reG -ued h_. the chic Psaro aria'. rape.: .•.a. >c ^m;:e� s• :(Sr 5r' jel+.r:;ne n• !:r rn �r. an,,: arprova: +' ' lot � Ivory wdd t ArwAr =_ *An In sainno" is *1 dWWWW UP w++a an- raashn, ahivrttt mraor Faso farmer of� arlddh, with adequate roadway, n mme radius capable of supportw4 she law of rase appanms and bsvmt a Manama of 13 ten a inches of ,arcs . Dead-end fire deparnnea acoaaa tans: tatatas of 130 %PO1"wr irises gaved prumm tr he fmn Wina l d f� - - tX""WN: When dam re ran Iran Or Two Ghorp R. Diveaa J or Ocavprees s defiled 0 the awkiiit Code. Or n t agro at dOu nom say - noOfaed when. a tie opinion d ere Chef, fin•tiyart or ranee opro _-- aa be irpaeed. (N Obarardbw Tae sageaed with of soave tow"" it m Meaad Many aaanae:ckadLt pok:t of Volmn. NO WJUDM ape - Ma alprgsiasaais.er bG*4POb MYt rthtnaiaisne say he ngaild - "he sairn:ad. k) lfi WL The sons iea0aiey shall be Warded a witais J30 fan, a t patreoais Of the aasarin w dk of the firer spry of any bwNwt. Wbae Ota �- =dWW eaans be provided. Wpmwd fie protection groan a ayefeas send PO iddamgaawdadapp- adbytaeeWet (4 r"luaibt" AMraaiaae. While Rt"mosedon sythas appwd by chief ate provided, the above n 1 1 "ekanmt Bay be nod W. tk) Ow11*11W 7W ckwf shall have the =&Nity to mquira anintestate is tun o'n"a h access arirhhs whore said will is era adequae for fie: ar s Q) hldM• Wbes a bridle is mquaed b bar aimed s aoeas rashrkcthis section a roll be aamuaed sad ®.ima:ed in awnNance V46 the applicable secdom 4(69 Be"" Code ad Naas lads of drip live, bamatatdficimlocarry the ispre Nk11110s01dprlMlesrOfs 'lac M.7M. APPWW obm or adbanm AM be placed on ao sew indidli0 WHOP: and a posMa a e be plainly I'm ad latile 0hta -_ ales oe wad hm t the PMO trail aslaaa Ad eaaihM sMf �: I 10 OE I.E. WI COURT 65 NEW CAVENDISH STREET LONDON WIN 7RA.ENOLAND OI /SSO -35.2 TELECOPIER 631 -4745 TELEX 661100. FAEG RE $ 1 E „NSON .rock. 2300 MULTIFOODS TOWER 33 SOUTH SIXTH STREET MINNEAPOLIS. MINNESOTA 55402-3694 612/311 -5300 TELECOPIER 371 -3159 TELEX A25131 SUITE 1150, 6400 TOWER 6400 NORMAN DALE LAKE BOULEVARD BLOOMINGTON, MINNESOTA 53437 -1076 612/921 -2200 TELECOPIER 921 -224A TELEX 425131 November 4, 1987 Mr. Ken Merrill Finance Director City of Hutchinson City Hall Hutchinson, Minnesota 55350 2500 REPUBLIC PLAZA 370 SEVENTEENTH STREET DENVER, COLORADO 50202 -4004 303/5.2 -5600 Tfi LECO PI ^R 692 -$316 , 112g456789J NGV 1987 Re: Proposed refunding of $2,435,000 City of Hutchinson, Minnesota, Economic Development Revenue Bonds (Hecht Associates, Ltd. Project), Series 1982 Dear Mr. Merrill: As you requested in our telephone conversation this morning, this letter serves as a formal request that the City Council place on the agenda for its November 24th meeting the above referenced item. As I indicated this morning, the purpose of the Council action is to give final approval to the refunding, which is being undertaken to achieve a reduction in current debt service costs, after holding the required public hearing. If it is agreeable November 24 agenda, we will resolution and accompanying than November 18. Followin the City's officers to sign 40 the closing. to place this matter on the submit the necessary bond documents to the City by no later 3 the meeting, we will arrange for the various documents required for I Mr. Ken Merrill November 4, 1987 Page 2 In addition, we will contact the Hutchinson Leader to have published in the November 14 edition the required notice of public hearing, and will make arrangements to have the billing and affidavits forwarded directly to us. On behalf of each of the parties to the transaction, I would like to thank you for your help and cooperation. If you should have any questions, please do not hesitate to let me know. Yourslyy• Richard A. Helde RAH /sn 1181g 0 J is (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 78-_�•� DATE: November 2, 1987 TO: ✓ Mayor and City Council FROM: Director of Engineering RE: Traffic Sign Inventory On June 23, 1987, the Council resolved its intent that the City participate in the Hazard Elimination Safety program. This is a project administered by MN /DOT through the County whereby Federal funds can be used to defray 90% of the cost of traffic sign inventory, procurement of materials, and placing the • signs on site. Signs that are eligible under the program are regulatory and warning signs, delineators and object markers. Municipal streets eligible are only Non - Federal Aid, Routes, Municipal State Aid Streets, County Roads and State Highways are excluded from the project. On August 11, 1987, the Council authorized the Director of Engineering to participate in a committee for the purpose of selecting an engineering consultant for the first phase of the project, that being the sign inventory, and making a recommendation to the County Commissioners. That step has been completed, and the County Board did, on October 27th, award a contract for the inventory to the firm of Nidseth, Smith and Notling of Alexandria, M. The firm is familiar with the Hazard Elimination Program and with sign inventories, having completed inventories in a number of counties and cities throughout the state. Their price for performing the inventory is $29.00 per mile of municipal street, 90% of which is eligible for Federal funds. Eligible mileage in the City of Hutchinson is 34.25 miles, for a total cost of $993.25. The 10% City share would be $99.33. It is noteworthy that there are an additional 26.54 miles of MSA, County, and State roadways in the City that are not eligible under the program, but nevertheless, have many traffic signs. An inventory of these streets would be a valuable asset, providing the present location, size, color, message, and condition of signs. Such information is valuable in cases of vandalism, loss, • liability, and for scheduling replacement. It is unlikely that City Staff could complete an inventory of the ineligible streets for $29.00 per mile, which is the price the consultant quoted for an inventory of the ineligible streets. The cost for the 26.54 miles of ineligible streets would be $769.66, which would be entirely City Cost. When combined with the eligible portion of the inventory, the total cost to the City would be $868.99 for a sign inventory of the entire City. /J� Mayor and City council Traffic Sign Inventory • November 2, 1987 Page 2 Attached for the Council's consideration are two resolutions, one authorizing an inventory of only - Non - Federal Aid Streets and the other authorizing an inventory of all streets in the Citv. Approval of one of the resolutions is requested. Respectfully submitted, r Y Eugw4l Anderson Director of Engineering EA/pv attachments cc: RicbardKjonaas, P.E., McLeod county Highway Engineer • • 0 COUNTY OF McLEOD HIGHWAY DEPARTMENT October 28, 1987 TO: All McLeod County Cities & Townships FROM: McLeod County Highway Department SUBJECT: Hazard Elimination Safety Program At the McLeod County Board of Commissioners meeting on October 27, 1987 the board awarded the contract for Phase I for the inventory • of the above mentioned program to Widseth Smith, Nolting, Consultants, Alexandria, Mn. We plan to have the consultant Donald L. Nolting get in contact with your city or township by the middle of November, 1987. If you have any questions, please feel free to call this office at 864 -3156, and I will try to answer your question or get the answer for you. is Thank you. Elrena Scharpe Committee Member McLeod County Highway Department P.O. Box 236 . Glencoe. MN 55336 (612 ) 864 -3156 An Equal Opportunily Employer Resolution No. RESOLUTION AUTHORIZING RETAINING A FIRM FOR • TRAFFIC SIGN INVENTORY ON NON- FEDERAL AID STREETS WHEREAS, the McLeod County Board of Commissioners did at its meeting on October 27, 1987, award a contract for Traffic Sign Inventory of all McLeod County Cities and Townships, as part of the Hazard Elimination Safety Program; and WHEREAS, said contract was awarded to the firm of Widseth, Smith and Notling of Alexandria, MN; and WHEREAS, the City of Hutchinson, Minnesota, in the Countv of McLeod, is desirous of bringing the traffic control devices on streets and roads located within its geographic limits into conformance with Minnesota standards; and ' WHEREAS, the City Council did at its meeting on June 23, 1987, adopt a resolution declaring the City's intent to participate in the Hazard Elimination Safety Program. NOW, THEREFORE, IT IS RESOLVED BY THE CITY COUNCIL OF THE CITY CF HUTCHINSON, MINNESOTA: THAT the Administration is authorized to retain the services of • Widseth, Smith and Notling of Alexandria, MN, for the purpose of preparing and providing a Traffic Sign Inventory for all Non - Federal Aid Streets in the City of Hutchinson, in accordance with the terms of the aforesaid contract awarded by McLeod County. Adopted by the City Council this 10th day of November, 1987 Mayor City Administrator • Resolution No. . RESOLUTION AUTHORIZING RETAINING A FIRM FOR TRAFFIC SIGN INVENTORY ON ALL STREETS IN THE CITY WHEREAS, the McLeod County Board of Commissioners did at its meeting on October 27, 1987, award a contract for Traffic Sign Inventory of all McLeod County Cities and Townships, as part of the Hazard Elimination Safety Program; and WHEREAS, said contract was awarded to the firm of Widseth, Smith and Notling of Alexandria, MN; and WHEREAS, the City of Hutchinson, Minnesota, in the County of McLeod, is desirous of bringing the traffic control devices on streets and roads located within its geographical limits into conformance with Minnesota standards; and WHEREAS, the City Council did at its meeting on June 23, 1987, adopt a resolution declaring the City's intent to participate in the Hazard Elimination Safety Program. NOW, THEREFORE, IT IS RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: • THAT, the Administration is authorized to retain the services of Widseth, Smith and Notling of Alexandria, MN, for the purpose of preparing and providing a Traffic Sign Inventory for all streets in the City of Hutchinson, in accordance with the terms of the aforesaid contract awarded by McLeod County. Adopted by the City Council this 10th day of November, 1987. City Administrator • Mayor ij- 0 RESOL=10N NO. 8438 RESOLUTION = S7ABLISHING A BUIT- --'-- FUND FOR TH _--NIOR ADVISORY BO_ == a Senior Advisory Board has been estab:: =__c for the purpose of - ,e City Council of the City of Hutchinson or- matters pertaining to the =ity's senior citizens; and WH-E31=r, , there currently exists a fund monitored by the Senior Advisory Boar-= 1 wh_t:_ri< receives the proceeds of fund - raising efforts by and semorials to the Advisory Board; and --VEEE£AS, the Senior Advisory Board now has the opportunity to accept a bequest f=or a building fund if a separate fund for such purposes exists; and - FEMEEFAS, it is the intent of the City Council to enable the Senior ledei Board to accept said bequest and to administer the funds received tber =ft *! in a manner consistent with the terms of the bequest. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutc====mins;=, Minnesota as follows: :. There is hereby established and created a Senior Advisory Board building fund into which say be placed any grant, gift, bequest or semorial dedicated for the support of a building fund for the Senior Advisory Board. The City Finance Director is hereby authorized and directed to establish such account and to monitor it according to law. The City Administrator and other staff members are hereby authorized and directed to take any and all actions necessary to establish such account and to report periodically to the City Council with regard to it. Ac_--rtec by the City Council of Hutchinson, Minnesota this 23rd day of '_986. 7,� Paul L. Ackland, Mayor City Clerk 9-� To: Mayor b City Council From: Arnold Rotzien, Chairman Senior Advisory Board Re: Request for Building Fund Date: December 3, 1986 �(! ,ice The Senior Advisory Board is currently monitoring an account in which fund- raising money and memorials are put into. These monies help purchase equipment for the Hutchinson Senior Center. Due to a recent development, that of Emma lake's will leaving 5% of-her estate to the Senior Citizens of Hutchinson if a building fund exists, the Senior Advisory Board requests per- mission from the Council to govern a second account; a Building Fund. This fund would be used for future building or purchase of property(ies) for use by senior citizens. Additional monies by way of donations or fund raising which are "ear marked" for building would also be put into this account from time to time. Please refer to previous letters sent to the Council from the Senior Advisory Board showing concern for future expansion which should support our request for starting a Building Fund. Thank you for your considerations. 0 is 0 0 BID TABULATION // pg/� / CITY OF HUTCHINSON PROJECT hQ� o}- 14 /ay . n"[e DATE ' 3 0/p % BIDDER SURETY AMOUNT DELIVERY 14 k"e, Alo�,o� TkAof �%i2vt �lYv26.00 =10" Ll r1 Li 0146 pweoe daea ROUTE 3 NUTCN/NSON - "7.g" REC•o By FgWFM' KEEP THIS SLIP 5L320/01320 FOR REFERENCE 9 -� DUAN. DE SC HIP710N PHICf m_ AngM I low mm ��iM t�r��mim m .. Witil►TV��I�� erg mm mm m mm m mm REC•o By FgWFM' KEEP THIS SLIP 5L320/01320 FOR REFERENCE 9 -� T. a l® /j- .__. j- I - I- - --l- - ._. °. 0 M90O7-04, MINNESOTA DEPARTMENT OF PUBLIC SAFETY LIQUOR CONTROL DIVISION 333 SIBLEY a ST. PAUL, MN 55101 APPLICATION FOR PERMIT TO ALLOW ONLY CONSUMPTION AND DISPLAY OF INTOXICATING LIOUOR IRNE 612- 296.6159 PERMIT FEE $151.50 ADP t Na (Business, Partnership, Corporation( -' �-e,e DBA or Trade Name S �5 � Q�apjtJ Street Address Business Address /f /V k/N 1� IV. lVia//V City N —yx1"U /YIN County State zip code us nau one (&/a.) 617-3-0;0� PERMIT TYPE Type of Business (Restaurant, Dance Hall, eta) �� 0 Private Club D9ftbliC Business 12j'// N of Business or Club Manager Mete Address of Manager 1410-x Name Of ulltl ng Owner Address of Owner ARE I H V O US(NESS 1 R M ANY HA 50R WILL A N NANTOXICA ING MALT LI Ues OR LI 1 OTHER BUSINESS ESTABLISHMENT? ❑V TO THIS BUSINESS FOR THIS LOCATION? ON. es o V IS APPLICATION IF TRANSFER, FORMER LICENSEES NAME AND BUSINESS TRADE NAME ORIGINAL04 RENEWAL ❑ TRANSFER 1-1 FOR A PUBLIC BUSINESS: If a Partnership, State the Name and Address of Each Partner; If a Corporation, State the Name and Address of Each Officer. Business annex /Officer Address Business Partner /Officer Address Bu mess Partner /Officer Address FOR A PRIVATE CLUB eta Club Organized NumDar of Members Amount of Dues Membership Requirements Langen of me ub Is club Building Does Club Maintain Lockers At Prasent Location: Owned or Rented? For Members To Store Liquor? 0Yes 0 N ub cer/ irettor ame Address Club Off cer/ irector Name Address Club Officer /Director Name Address Has applicant; if partnership, any partner; if corporation, any officer or director; if club, any club officer or director, ever had a license under the Minnesota Liquor Control Act revoked or suspended or been convicted for any violation of State Laws or local ordinances; if so, give date and details 1 hereby certify that the answers are true of my own knowledge and understand that the giving of false information or the failure to give pertinent information constitutes cause for revocation of this permit. ANY PERMIT ISSUED HEREUNDER DOES NOT ALLOW THE SALE OF INTOXICATING LIQUOR, NO CONSIDERATION WILL BE GIVEN TO THIS APPLICATION L UNLESS APPROVED AS PROVIDED BELOW: fir yy/ —,; '—o IF THE BUSINESS IS LOCATED IN A COUNTY: Signature — Auth ed Apoli nt Date IF A CLUB Al ACH A COPY OF THE CONSTITUTION AND BYLAWS OF THE CLUB AND A CURRENT LIST OF roved — Chairperson County Boara or Representative Date MEMBERS. IF THE BUSINESS IS LOCATED IN A MUNICIPALITY CASH — Approved Approved — Council President or Representative Date CHECK _ (612) 587 -5151 . f1!/11N' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M 8 M 0 DATE: November 69 1987 TO: Mayor and City Council FROM: Director of Engineering RE: Possible 1988 Improvement Projects Following is a synopsis of projects proposed for 1988 construction with estimated costs, including 22 percent for City expense. The projects are being proposed due to direction from the Council, requests from adjacent affected property owners, for maintenance reasons, and /or based on engineering considerations. ESTIMATED COST • 1. Bituminous Surfacing (curb and gutter inplace) See map Exhibit "A" a.) Colorado St. from 8th Ave. N.W. to North Terminus, 8th Ave. N.W. from School Road to Colorado St., and Colorado Circle from Colorado St. to cul -de -sac, as requested in a letter from Mr. Tyrone Helland # 41,500.00 b.) School Road from 7th Ave. N.W. to California St. as requested in a letter from Mr. Tyrone Helland. A portion of the cost is eligible for Municipal State Aid Funds because of the street being wider and thicker in structure than a local street. $ 769900.00 c.) Campbell Lane from approximately 300 feet north of Hilltop Lane to Connecticut Street in Clark's 2nd Addition. Paving the east -west portion of this steet may need to be delayed until utility installation is completed to the McClure property north of Campbell Lane and west of Connecticut St., the subdividing of which is pending, but this will be studied in more detail before a final recommendation. $ 19,800.00 d.) Tyler St. and McDonald Drive in Lakewood Terrace • Fourth Addition $ 249400.00 e.) Lakeview Lane from School Road to Roberts Road $ 149900.00 f.) Lindy Lane, Hilltop Drive and Gene's Road in Kimberly's Country Estates $ 36,600.00 9 -� Mayor and City Council 1988 Improvement Projects November 6, 1987 Page 2 g.) Sherwood St. from Century Ave. to 135 Feet South ; 4,000.00 Sub -Total ; 218,100.00 2. Curb & Gutter & Bituminous Surfacing See Map Exhibit "B" a.) Walnut St. and Hillcrest Road in Mac's Bluff Addition ; 20,500.00 b.) Shady Ridge Road from T.H. 7 to Hilltop Lane ; 89,000.00 o.) Graham St. in Stilling's -Hoeft Add. ; 7,400.00 d.) Keith St. & Sunset St.- between South Grade Rd. and Chicago Ave., and Chicago Ave. from Keith St. to Sunset St. in Plaza Heights Add., as requested by adjacent property owners. ; 58,600.00 e.) Les Kouba Parkway from Luce Line Trail to T.H. 7, including intersection realignment that would require acquisition of an easement on the Cenex parcel; and ; 45,600.00 Grading and aggregate base construction on approximately 1500 feet of Les Kouba Parkway in areas of unstable soils in preparation for bituminous surfacing, in accordance with Augutat 24th, 1987, memorandum, Exhibit "C ". ; 103,400.00 f.) 4th Ave. S.W. from Main St. to Lynn Road, including 4" water main replacement from Grove St. to Lynn Road ; 143,200.00 g.) Grove St. from 2nd Ave. S.W. to 5th Ave. S.W.; and ; 729000.00 2nd Ave. S.W. from Franklin St. to Dale St. The County has budgeted ;150,000 as its share of the project cost. Municipal State Aid Funds may be used to defray part of the costa State Aid regulations require that for a minor arterial, which is the present functional classification of 2nd Ave. S.W., with projected traffic from 5,000 to 10,000 vehicles per eay, the curb to curb width be 48 feet with parking on both sides, or 38 feet with parking on one side only. Present street widths vary from 40 feet to 46 feet. Any street widening would result in removing a number of boulevard trees; $ and 457,500.00 4" water main replacement on 2nd Ave. S.W. from Franklin St. to Dale St. and on Grove St. from 2nd Ave. S.W. to 4th Ave. S.W. ; 152,000.00 h.) Franklin St. from Washington Ave. to 1st Ave. S.W., including water main replacement, storm sewer replacement or rehabilitation, and angle parking in i 0 Mayor and City Council 1988 Improvement Projects .November 6, 1987 Page 3 u • the area of the Police Station. $ 123,800.00 1.) Glen St. from Washington Ave. to 2nd Ave. S.W. and 1st Ave. S.W. from Franklin St. to Glen St., including water main replacement on Glen St. from Washington Ave. to 1st Ave. S.W. $ 171,900.00 J.) 3rd Ave. N.W. from Main St. to T.H. 7, roadway reconstruction, which is eligible for State Aid Funding; and $ 390,400.00 Storm Sewer to serve areas abutting 3rd Ave. N.W. and North therefrom, which is eligible for State Aid Funding and possible MN /DOT Funding through a cooperative agreement. $ 427,700.00 k.) Frontage Road South Side of T.H. 7 from School Road to approximately 900 feet West of School Road, reconstruction of the frontage road, and providing a connection to T.H. 7 about 900 feet West of School Road as requested by Super America. $ 108,900.00 Sub -Total Total Parts 1 8 2 $ 2,371,900.00 A 2,590,000.00 3• Sanitary Sewer, Water Main, Storm Sewer, Grading and Aggregate Rase See Map Exhibit "D" a.) Westwood Road in Sunset Ridge Addition, as requested by the Subdivider. $ 43,900.00 b.) Carolina Ave. and Arizona St. in Helland's 8th Add. $ 79000.00 c.) Darrell Drive, Loretta Lane, McDonald Drive, Park Island Drive and Honey Tree Road in the 5th Addition to Lakewood Terrace, as requested by the Subdivider. $ 165,900.00 d.) Keith St. and Sunset St. South of Chicago Ave. and Cleveland Ave. and Cheyenne St. in Plaza Heights Add., as requested by the Subdivider. $ 229,400.00 Sub -Total $ 518,500.00 Total Parts 1, 2 & 3 $ 3,108,500.00 4. Miscellaneous See Map Exhibit "E" a.) Grading, storm sewer and aggregate base on Hilltop Drive from Michigan St, to Paul's Road. $ 41,500.00 b.) Water main loop on the south side of T.H. 7 from Mayor and City Council 1988 Improvement Projects November 6. 1987 Page 4 Michigan Ave. to High St., per 10 Year Improvement Program, to provide for fire protection and water service on the south side of T.H. 7. $ 679100.00 c.) Sanitary sewer and water main on Luedtke Lane, as requested by an abutting property owner. A perpetual easement is required. $ 580600.00 d.) Sanitary sewer and water main reconstruction on Main St. So. from 4th Ave. S. to Oakland Ave. in conjunction with MN/DOT T.H. 15 Project. Sanitary sewer is deteriorated and in need of replacement; water main should be increased in size from 6" to 12 ". 236,700.00 e.) Sanitary sewer replacement or rehabilitation around Hercules site, due to deteriorated river bank sewer that has high rates of infiltration. I $ 702000.00 f.) Storm sewer and bituminous surfacing in the area of Lake St. from the Crow River to Roberts Road, per correspondence from Goebel Fixture. An outfall easement is needed. $ 169,300.00 Sub -Total $ 643,200.00 Grand Total $ 3,751,700.00 Sidewalks in the City have been inspected, but results have not been tabulated for a determination of replacement cost. Direction from the Council is requested as to which projects should be pursued. Respectfully submitted, Eugen Anderson Director of Engineering EA /pv attachments i Ll oI 0 �+ O �JI i I: errs• 1... 141 IN W 1 coo. aoo r Exktb�- a h CCOTURV a .ru I i Af h !f f Jj- zaa_ `LLB goo. a.vas NN I�►��DDLID�fC� �. o®a0D �n IA -Y —. J. 'i • � n ............. - P-xhtbt � i- uA" CITY OF HUTCHINSON McLEOD COUNTY, MINN v 3 S__ � �uuL— r ` tutor wt. _S � d4 IL l� Lmj 3 n LJK x ® iJF - 4e4ra - ml i LJ � ICJ Lmj `�\ L'��' o o�a�ao INN D�00© r i Ul �� In DO, t � Wes,• � '� r 1■ ?� ------------------------------- f is C 1, OF MUTCHINSON MCLEOD COUNT MINN ?� ------------------------------- - - - -.. 1 ;1 f is C 1, OF MUTCHINSON MCLEOD COUNT MINN (612) 587.5151 I T Y OF HUTCHINSON VASHINGTON AVENUE NEST ,HINSON. MINN 55350 M E M 0 DATE: August 24, 1987 TO: Park Board Members FROM: Director of Engineering RE: Surfacing Les Rouba Parkway At the direction of several members of the City Council and the Director of Parks and Recreation, this department has studied Les Kouba Parkway for the purpose of determining a cost to surface the roadway. The dust and rough uneven roadway surface results in maintenance problems and an environment that is contrary to the predominantly park and recreational useage. • The roadway was also studied to determine potential geometric and safety improvements. Roadway Improvements The unpaved portion of Les Rouba Parkway from the inplace pavement of Water Street to the Frontage Road along T.H. 7 is one mile in length. U May, 1987, this department obtained twelve soil borings along the roadway. Information obtained from the borings is used in designing pavement structure, thicknesses and to estimate earthwork that may be required for removing unstable or undesirable soil in the roadway. A preliminary proposed typical section is attached. Bituminous pavement 2 -3/4" in thickness with 12" of gravel base beneath should be sufficient pavement structure for the soils encountered. Geotextile fabric would also be used beneath the gravel base to alleviate the influence of unstable soils. The recommended pavement width is 24 feet. Such a width will not encourage high speeds, as would be the tendancy with wider pavements, but will allow for two way traffic and the occasional passage of a recreational vehicle or trailer in two wav traffic. A pavement narrower than 24 feet is not recommended because such a roadway would probably sustain damage to the edge of the pavement due to traffic consistently driving on or near the edge. Shoulders 6 feet in width would be constructed on both sides of the pavement • to provide sufficient overall roadway width to allow vehicles to parallel park as they oresently do. Speeding west of the wildlife sanctuary is presently discouraged by the curved alignment of the roadway. Sharp curves ciscourace high speeds. Surfacing Les Kouba Parkway August 240 1987 Page 2 on the northwesterly end of Les Kouba Parkway, the paved roadway would be • widened to 36 feet with curb on both sides. The pavement would also be thicker to accommodate commercial traffic. Drainage To the maximum extent feasible, drainage will be provided overland. installation of storm sewers would increase the project cost, and our preliminary study shows that the majority of drainage on the project can be accommodated on the surface, thereby negating the need for storm sewer. The notable exception is at the northwest corner of the wildlife sanctuary where a culvert must be installed across the roadway that will drain into the sanctuary ponds. This department will pursue the acquisition of an easement from the sanctuary that will permit drainage onto the sanctuary property. Geometric improvements We recommend that the following improvements be made in conjunction with the surfacing project. The improvements are shown schematically on the attached drawing. 1. Access to the intersection of 3rd Avenue N.W. and Glen Street via Les Kouba Parkway should be closed. The intersection provides for east -west and north -south traffic flow and Les Kouba parkway being a second leg on • the west side of the intersection and at an acute angle creates a safety problem. Closing access to the intersection will tend to reduce speeds on Les Kouba Parkway west of the intersection where people gather to patch wildlife and the scenic river area. 2. The east access to Les Kouba Parkway could be constructed across the railroad tracks at either James Street or at Lind Street. The latter presently has a vehicular crossing at the ttacks but it is narrow and in poor condition, and it should be replaced, Whichever crossing is chosen, the portion of Les Kouba Parkway between the crossing and Glen Street would serve as a parking area. This area is presently a popular site for people to park and enjoy the natural setting. 3. At the intersection of Les Kouba Parkway and the Frontage Road along T.H. 7, Les Kouba Parkway would be realigned so as to meet the existing roadway opening onto T.H. 7. To accomplish the realignment, the roadwav would be moved westerly onto the Hutchinson Co -op property. A right -of -way easement would be be needed on the Hutchinson Co -op property. The present geometrics of the intersection are confusing and, with the numerous vehicular movements that are possible, safety is seriously compromised. A realigned intersection will mininize confusion and the number of potential vehicular movements. T south Traffic • traffic count was obtained for one week using mechanical traffic counting e �71�'iEnt. ^.e average daily: traff_c teat was observed at the station of Surfacing Les Kouba Parkway August 24, 1987 Page 3 • highest traffic volume was 400 vehicles per day. Although no actual observation was done regarding the percentage of traffic that is through traffic with no particular interest in the park or the wildlife area, it is safe to assume that a certain percentage of the traffic stream fits such a description. With the park and recreational type of setting, through traffic should be discouraged. The City Council has expressed concern for the deteriorated condition of 3rd Avenue N.W. from Main Street to the Hutch Computer site, and has directed this department to propose a street reconstruction project for 1988. However, such a project would be the subject of discussions at two public hearings, after which the Council would take official action, either ordering construction of improvements or deleting the project. Also, the transportation plan calls for the ultimate connection of 3rd Avenue N.W. at Hutch Compyter to the T.H. 7 Frontage Road where it presently terminates east of the Victorian Inn. Right -of -way easements are needed for the Frontage Road extension, and the needed right -of -way is presently the major problem in realizing a project for the connection. When the 3rd Avenue N.W. - T.H. 7 Frontage Road is ultimately completed, a direct route will be provided for through traffic rather than the circuitous parkway. Through trips will be greatly reduced, if not eliminated. Estimated Project Cost • The estimated total construction cost for the project is $268,700. With the usual addition of 22 percent for City Expense, the total project cost is $327,800. To reduce the financial impact, the project could be scheduled for more than one year. Two alternatives follow. Alternative 1: In 1988, construct aggregate base, curb and gutter and bituminous surfacing from Luce Line Trail to the T.A. 7 Frontage Road, and excavate and backfill unstable areas complete with geotextile fabric and - aggregate base. Estimated construction cost is $122,100; estimated total cost is $149,000. In 1989, complete excavation, placing geotextile fabric, aggregate base, and bituminous surfacing. Estimated construction cost is $146,600; estimated total cost is $178,800. Alternative 2: 19 °2, r_ onstruct the intersection of Les Kcuba Harkwav and the T.H. °ror.tace Road, and excavate and backfill 3/4 of the remainder of the pro_ec*_ corolete with geotextile fabric and accrecate base to correct unstable scii conditions. Estimated construction cost is $144,10c; isesti -ated total cost is $176,300. _n 13?O, ccr=1ete excavation, placinc cectertile fabric and accrecate base, and construct bituminous surfac -nc c^ the Entire uro;ect. EEti-a eo ccne_r- i_tic-n cost: is $1_14,200; estimated _..tai con_ is S 15 ,5U0. Cxk,�t+ ucu Surfacinq Les Kouba Parkway August 24, 1987 Page 4 Whatever schedule of construction is chosen, we recommend that areas of unstable soils, which total approximately 1500 feet in length, be excavated and backfilled the first year. By so doing, sufficient time will elapse, even if it is only one winter, to enable an analysis as to whether the planned subgrade treatment is adequate. Summary The one mile length of Les Rouba Parkway is currently a maintenance problem and dust resulting from the existing gravel surface is not conducive to promoting a clean environment and to the useage of adjacent park and recreational areas. The plan contained herein will provide a safe roadway at an economical cost, based on conditions at the site. When a decision is made on a plan of action, a recommendation will be presented to the City Council. If additional information is needed or if there are suggestions, please call me. gene derson Director of Engineering EA/pv • u .� • Mn - - - p i7i, L � li-4a- Jt 40e •� �. �. xrr.rer.�a ow I-_'� +� 0-44zip. 41t.1-0 LEGEND Ell" . \, �.r.j R� �/ �" I it 11`rr��a�••,''�.:. ER i F. . Ilk 1 r �M r.rnl rrr .ww II^..n • •rNA • . �. .nN 1. CLOSE LES KOUBA PARKWAY. 2. CONSTRUCT ROADWAY CONNECTION TO LES KOUBA PARKWAY (RAILROAD CROSSING). 3. CONSTRUCT ALTERNATIVE ROADWAY CONNECTION (RAILROAD CROSSING). 4. REALIGN INTERSECTION WITH FRONTAGE ROAD. S. ULTIMATE CONNECTION OF 31UA AVENUE N.W. WITH T.H. 7 FRONTAGE ROAD. a� I .Q X L-1J r (012) 58? -6131 I CITY Of HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 July 10th, 1987 Mr. Rick Kjonaas McLeod County Highway Engineer McLeod County Courthouse Glencoe, MN SS336 RE: County State Aid Highway No. 7 2nd Ave. S. N., Hutchinson, MN Dear Mr. Kjonaas: As we discussed previously, the City of Hutchinson may be reconstructing 2nd Avenue S.M. from Franklin Street to Dale Street, a distance of about 2,840 feet in 1988. The entire project would require approval of the City Council before plans would be prepared for a contract. Mearnfiile, it is safe to assume that the City Council will request County participation in the project. i as aware of the County's policy for participation in the center 24 feet of the roadway construction. That construction cost is estimated to be $130,000. In addition, storm sewer reconstruction say be required at an estimated construction cost of 350,000. The State Aid Office will likely determine the percentage of County participation in the storm sewer, but for budgeting purposes, 15% to 20% should be adequate. Also, State Aid does allow 10% for preliminary engineering and 8% for construction engineering, for which we would likewise request County participation. please take the appropriate steps to assure that funds will be available for the County's share, should this project be authorized to proceed. If you have any questions, or if additional information is needed, please call me at 587 -S1S1. Best personal regards, - CITY OF XugeW%'dearsoJnLMM Director of Engineering EA /pv • 0 'o *Ivan ,&,a I I 50 Lj JML-Z gee. ctutual 17 &a,. r� _ ARMAL� i 7� �yy ad la ,�� i � • � may- � • �(�, •�� \ �� c.a• a +c• i •,.� ,._.._ ; ..- - - - - -- Li L a .� \� i{ • !i L2 El E El F F1 D LIED LAW HUTCHINSON • t, MC-[cc :'UUNT,, MANN • U r 0 ` terra awt. �� w[� i t / III wllae Lama i I a 1 r 1. IC s awww ..ern O F-7 F -..ter F I � Lae... .. , � � ■F '_i��' Exht6r� E al awl. (612) 587.5151 11UllH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST • HUTCHINSON, MINN. 55350 MEMORANDUM DATE: August 5, 1987 TO: Eugene Anderson, Director of_ En$ineerinL — — _ — _ _ _ _ _ FROM: Gary D. Plotz, City Administrator— AQ _ — — — — — — — SUBJECT: Storm Sewer - Goebel Fixture Company- — — — — — — — — — — — ---------- - -- - -- Please review my recent correspondence to Geobel Fixture plus the letter • and all attachments of their August 3 correspondence. Please respond as soon as practically possible and keep me informed. /MS cc: Randy DeVries • 0 Goebel Fixture Comoanv Quality Store Fixtures 3 Wood Products 528 Dale St. Hutchinson, Minnesota 55350 6121587.2112 August 6, 1984 Hutchinson City Council Hutchinson, M1. 55350 Dear Council Members: The purpose of this letter is to urge the Council to recommend that steps be taken to remedy a faulty storm sewer situation at Goebel Fixtures. At the time we built our 25,000 square foot addition in 1978 -79, we were informed by Juul Contracting that the storm sewer in Lake Street might not be deep enough to adequately drain our premises. Juui installed two 10" connections to the Lake Street storm as best as they could under the circumstances. Since that time, our outside loading dock fills up with water with any substantial rainfall. (This dock at Lake Street should not be confused with the new indoor docks constructed this past • winter.) The problem is normally not so bad insofar as damage to property as long as a truck is not sitting in the below -grade loading ramp. If a truck happens to be in the ramp during a downpoor, water can rise over the hood of the cab; since we frequently leave trucks parked in the ramp, this is likely to happen at any time. This past June, however, we had a torrential rain which totally filled up the ramp. The water then literally gushed up through our dock leveler board and flooded the entire back end of our building. Because of some quick- thinking and acting people we managed to "sandbag" the Inrushing water to keep the flooding to a minimum. The net result was water in a fourth of our plant (up to 2" deep). Fortunately we had people in the building when the water first'started coming in who got anything that could be damaged by water up off the floor. Since our main materials are wood, you can see our concern. The enclosed photos illustrate this point. We do not believe that there is anything we can do ourselves to eliminate this problem; the problem is with the storm sewer in Lake Street. It is our understanding that when the huge storm sewer project on the southwest corner of town was installed same 15 years ago, the existing Lake Street sewer was connected as is. This was done even though problems with water in a low area at the south end of Lake Street (across Roberts Road) already existed. The new store sewer project did not solve the problem. when we built our 1979 addition we were blessed with the problems described previously. - 2 - • In talking with city officials and Juui Construction we also understood that it was always intended to correct the problem some- time. We feel that the time is now - before Lake Street and Roberts Road undergo resurfacing. What will it take to get this project off the back- burner? We would appreciate an answer as quickly as possible and will give the City any assistance necessary to get the project underway. Thank you. RJGImc Encl. Sincerely. GOEBEL FIXTURE COMPANY Richard J. Goebel Manufacturing Engineer p0.,-} 4.- . 0 t� CC� 1P M-� t--� (612) 587 -5151 IffAMI'l CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST H"- -'fNSON, MINN. 55350 August 21, 1984 Mr. Virgil Goebel Mr. Richard Goebel Goebel Fixture Company 528 Dale Street Hutchinson, MN 55350 Re: Storm Sever ' Dear Richard and Virgil: The City Council received your correspondence of August 6, and considered it at the regular Council meeting of August 14. • The Council has directed the City Engineer, Marlow Priebe, to study alternative solutions and costs for addressing the storm sewer problem in your area, including along Lake Street and down Roberts Road. The Council has scheduled this item and report from the Engineer to be on the August 28th City.Council Agenda, You are welcome to attend. The meeting starts at 7 :30 p.m. in the Council Chambers. Sincerely, CITY OF HUTCHINSON Gary Plotz City Administrator ccpy. Mayor and Council Marlow Priebe • Pa v-+ . �. 1 _ " e,1 L..,r:irnc-r :R ( irn mcl,:ai rtx.:.rty and U mid P•ou:rn .: (1..., :: n•e:. HwLninvun, 1prnnav:ra :.: `U All., F.I.\ a August 3, 1987 Mr. Gary Plotz City of Hutchinson 37 Washington Ave. W Hutchinson, MN 55350 Dear Gary, REF: Enclosed Copies of Previous Correspondence AUG 1987 RME119 BY Since August of 1984, nothing has really changed in the storm sewer situation here at the plant. Fortunately we have not had any 9" rainfalls like Bloomington had, but again this morning we had some flooding in our • building (for the third time this year). Some things have happened in regard 4o this matter: a. The project was assigned to Marlow Priebe for study. b. I went over the situation with Juul Construction. c. .The 16" storm sewer section in Roberts Road was replaced from the St. Anastasia parking lot to Larson Street with new 20 ". (The 16" was nearly plugged by tree roots). d. We have decided to better equip ourselves with a permanent "flood cart" that has all the necessary equipment to do battle with incoming water. (Which only protects us during occupied hours.) None of these steps have yet solved the problem. My suggestion at this time is to re- assign the new City Engineer to the project. In talking to Juul Construction, they suggested that during a heavy rain to pull a manhole cover in Lake Street to see if it is full. I did this myself a while back during a moderate rain storm and found the storm sewer nearly full. (I believe it is only a 14" and we alone have two 10" going into it.) I think that first, the line should be inspected to make sure it is not also plugged with tree roots at Lake Street and Roberts Read. If it is open, I see the only alternative being to replace the line from our plant to the new 10" at the St. Anastasia parking lot. • S'_r -ce re lyr-• i Dick Goebel Manufac-:uring Engineer p0.Y' l `t. t. (612) 567 =5151 NLM1 / c1TY C F P. UTCHIPIS0Al 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN 55350 August 5, 1987 Mr. Dick Goebel Manufacturing Engineer Goebel Fixture Company 528 Dale Street Hutchinson, MN 55350 SUBJECT: Storm Sewer Dear Mr. Goebel: The City is in receipt of your correspondence of August 3, 1987. Thank . you for the history and update of the problems your firm is experiencing with storm sewer. As per your request, I have assigned the new city engineer, Eugene Ander- son, to review the situation and also contact you shortly. I have also requested him to coordinate an inspection of the manhole at Lake Street with Randy DeVries, Director of Wastewater and Water. Sincerely, CITY OF HUTCHINSON Gary D. tz W Vu - Citv Administrator GDP:mss CC: '.'Eugene Anderson, Dir. of Eng. Randv Decries, Dir. of Wastewater /Water a -+ 4.t. IF" '(612) 587 -5151 CITY OF HUTCHINSON 37 WASH/NGTON AVENUE WEST NOVEMBER 5. 1987 TO: MAYOR & CITY COU14CIL -------------------------------------------------------------- FROM: KEN MERRILL. FINANCE DIRECTOR -------------------------------------------------------- - - - - -- SUBJECT: DENTAL INSURANCE RENEWAL A renewal of our dental insurance has been received from Sun Life Insurance Co. with an effective date of December 1. 1987. Sun Life is requesting a 7% rate increase down from their original request of 11 %. Normally rates are renewed August ist but Sun Life bid their policy. in 1986, with a aurantee of 15 months. It discussion with our agency, Bob Martin & Associates. they report the increase appears to be below what they have been seeing. Generally increases have been in the 10% or higher range. At the time of our last bid Bob Martin had recommended we go to the market with a bid. Based upon our history it would seem advisable to accept this rate adJustment. Cost of this would be: Single Coverage $11.33 Family Coverage $24.26 .74 per month increase $1.59 per month increase Base upon our present enrollment our monthly INCREASE would be x#116.48 Der month. /-#I Sun Alan R. Tunkel Ch"w Group Branch Financial Group Manager 525 west Monroe street Suite 2401 Group Owego, x 60506 SunlUe of Canada andaffifiates Td: (312) 454-9632 October 26, 1987 City of Hutchensen Attn: Gary Plotz 37 Washington Ave West Hutchensen, MN 55350 RE: Policy Number 48407GDD Rate Action Date: December 1, 1987 Dear Gary: i have discussed the pending group dental renewal with my renewal underwriting . department and the points that you have raised through Bob Martin's office. As a result of this inquiry we are capable of tempering the request at 11% adjustment to a 78 increase. The renewal rates will be in effect December 1, • 1987 and are as follows: single $11.33 Family $24.26 1 hope this allows us to renew your business effective December 1, 1987. Sincerely, George Be us District roup Manager GB/t9 i 9 �/ SEVZD H. ARNOLD RLES R. CARMICRAEL EL B. L.BARON GARY D. MCDOwELL FAYE ENOWL S STEVEN A. ANDERSON O. BARRY ANDERSON STEVEN S. HOOE CHARLES L. NAIL, JR. DANIEL J. BERENS I URA K. PRETLAND DAVID A. HRUEOOEISANN JOSEPH M. PAIEMENT November 3, 1987 ARNOLD & MCDOWELL ATTORNEYS AT LAW 101 PARR PLACE HDTCHINSON. MINNESOTA 55350 (612) 587-7575 Mr. Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 RESIDENT ATTORNEY O. HARRY ANDERSON Re: Parking Assessments Our File No. 3188 -87 -0028 Dear Mr. Plotz: 68BI CEDAR LAKE ROAD MINNEAPOLIS, MINNESOTA 66416 (wB) 646 - Bo00 MN TOLL 2,2EE 800 - 340-4646 TELECOPIER 16121 546-1703 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 68371 (6121 368-2214 714 TENTH STREET EAST OLENCOR, MINNESOTA 66036 IB12) 884-6111 D� NOV 1987 REMVED By'---- I am enclosing herewith a copy of correspondence I received from Attorney Bill Haas. I believe the correspondence is self - explanatory. I suggest that it is appropriate at this time to place this matter on the agenda of the City Council for the first meeting in November. Since this is a litigation matter, a closed meeting would be appropriate. Thank you. Very truly 9 GBA:lm Enclosure F W. B. (BILL) HAAS ATTORNEY AT LAW 212 CITIZENS BANK BUILDING TELEPHONE P.O. BOX 157 612.587.4777 HUTCHINSON, MINNESOTA 55350-0157 October 21, 1987 Mr. G. Barry Anderson Attorney at Law 101 Parkplace Hutchinson,, MN 55350 Re: Parking assessments Dear Barry: This will confirm our telephone conference of the 20th of October,, 19871 and the contents thereof. As I have pointed out to you our offer of 408 is based upon what we feel is an absolutely rock bottom figure as far as reasonableness is oncerned. the c necessity Off going sto the pexpense oft having g to avoid another appraisal. It is my feeling that this matter must be settled at the 408 or we are going to have to go to all of that time and expense. I cannot imagine that anyone is going to profit by this,, other than my clients,, and I believe their offer of settlement is reasonable. very truly yours, '_ W. B. Haas WBH:cz • �J LJ TRIRD QQaM BT6Tn nPM1 01 1467 MICTIM NOVEMBER 6, 1987 1. Police Station Police station project completion projected as February 1987 - most recent progress sched- ule attached. 2. Compilation of Completed by Marlow Priebe. Gene Anderson has City Engineer's placed this deferred on a large map; City At- Information On torney and City Engineer are reviewing the City Deferred Assess- to see "if" and "how" any should be activated. ments 3. Consideration of Second opinions are completed on major par - Second Opinion On _ cels; City Attorney is making contact and of- Airport Appraisals fers. First purchase agreement involving Al- bertson property has recently been prepared and will be on agenda November 24, 1987. 4. Evaluation of Evaluation of sewer /water charges are the re- Sewer/Water Charges sponsibility of Donohue & Associates per over- all engineering contract. Donohue is present- ly working on the project. 5. Consideration of Cost estimates are being prepared by Gene And - Alternatives to Copper erson, and the project is to be discussed at Study Report the November 10, 1987 Council meeting. 6. Community Input The Council will need to determine if they Solicitation want a calendar /plus questionnaire or only a (Budgeted for 1987) questionnaire. Three samples of survey have been provided as of November 10, 1987. 7. Resolution of Parking Closed meeting to discuss a proposed settle - Appeals neat is scheduled for November 10, 1987. 8. Review of Liquor Store The expansion of the existing store to the Interior Layout And south was examined and dropped. Chuck has re- Potential Renovation cently received a new layout for the existing square footage; lessening the store area for greater sales area. Only a small modification of additional cooler space has been made thus far. 9. Council Review of The Charter Commission has completed task; Proposed City Charter referendum approved. And Potential Referendum 10, Wastewater Treatment Bid awarded, necessary easements secured, Plant Bid Award And project "on- schedule" and 50% complete. Implementation, Includ- ing Forcemain easements /41) -a, 11. Consider An Industrial Development lrea/Park Adjacent to Hutchinson Technology, Plan Im- provements Hutchinson Technology has purchased land to the north and east; staff will be meeting with DOT and a HTI representative on November 30 to discuss access to State Hwy. 7. 12, Implement Energy Council's Only one loan has been taken out; the second Goals 6 Objectives, Includ- grant application has been submitted and ap- ing Revolving Loan Fund proved. 13. Sprinkling Downtown A combination of a grant program (for sprink- Building Basements ling portion and sewer and water fund for new Over 1500 Square Feet, service lines) will be considered at the Novem- Coordinated with Loan ber 10 Council meeting. Program 16. Implement Auditor's The recommended draft policy has gone out from Recommendation On _ Ken Merrill to the directors. Additional Cash Reporting /Control 15. Establish A Revised Several new relationships have been formalized Organizational Chart in engineering, streets, water and wastewater. to Represent Current An updated chart will go into effect shortly, Thinking On Account- in view of the Charter approval. ability 16. Revise And Add to City This is a continuing project; our most recent Procedure /Policy Handbook new policy was on sexual harassment. • 17. Hold Workshop With HCDC Workshop with HCDC was completed, plus a work - For Current Update And shop on personnel iten(s). 1987 Organizational Objectives 18. Hold Workshop With This was completed in the spring. Hutchinson Utilities Commission for Current Update And 1987 Organiza- tional Objectives 19. Council Decision On Kay Street area project was dropped after Drainage Problems On public hearings; Fifth Avenue project (part) 5th Ave. NE, Maplewood was approved. East (Lateral), And Kay Street Areas 20, Hold Workshop On Disaster A workshop was held in October; a private in- Planning with City Council, dustry representative was appointed to be in Safety Council, Civil De- charge of the citizens right -to -know require - fense Officials, And Local ments. Industry 0 21. Hold Vorkshop Vith Police No workshop held to date. With Police Department On How Juvenille Crime Preven- tion Program Could Be Expanded 22. Decide On Selection Process Interviews and selection completed. For New City Engineer, Etc. 23. Decide On Voting Hachines Similar used machines to our machines were And/Or Alternatives For determined to operate differently; no fur - Implementation Of System ther progress has been made. In 1987 24. Hold Or Reduce Hill Levy This objective was accomplished based on projected assessed valuation. 25. Review Assessment Search_ The "disclaimer" was one particular concern; Form no action taken; large claim pending. J i v FA c o ai c m vNi H s e T Rover 7v 6vevaxf HUTCH COMMERCIAL AUDIT - REQUESTS X X X X X 1. Elliott's Steak -& Chicken X X X X X 2. Park Tower Apartments X X X 3. Hutchinson Municipal Liquor Store X X X X X 4. DuWayne Peterson & Company 5. Little Crow Bowling Lanes X X 6. Kable's Furniture X X L I X 7. Champion Auto X X X 8. M. J. Juffer X X 9. Gold Coin Restaurant X X 10. Hutchinson Wholesale Supply Company X X X X X 11. Twin City Taco John's, Inc. X X 12. Hennen Furniture X X X 13. 7 Hi Hotel X 14. Country Kitchen Restaurant X X X 15. Hutchinson Drug X 16. Madsen Peterson Building X 17. Richard A. Peterson Law office X X 18. G.T.C. Auto Parts X 19. Meades 166' Station X 20. Goebel Fixture Company X 21. Hutch Hotel X 22. First Congregational, United Church of Christ X 23. Hutchinson Community Hospital X X X 24. Marlin's Styling Salon X 25. Farm & Home Distributing Company, Inc. X X 26. G. F. Nemitz & Sons X 27. Brandon Tire 'ML 1 J • • • + c C C I 'O '+ 4 A d ✓ ✓ V osiaoses�� q � O m ✓ 0 7 4 O H " N M O 4 HUTCH COMMERCIAL AUDIT REQUESTS X 28. Good News Unlimited X 29. Anderson Interior's X 30. Prudential Insurance Company X X X X 31. Schaeffler Insurance Agency X 32. Insurance Planners X 33. Mae's Golden Touch Beauty Salon X 34. Credit Bureau of Hutchinson, Inc. 35. Jandy's, Inc. X X 36. Hair Gallery Beauty Shop X T37. Wagner Bernina Sewing Machines X 38. Kock's Jewelry X 39. Navy Recruiting Office X 40. Hairstyle's Plus X 41. Family Rexall Drug X 42. C & S Dress Shop X 43. Community Credit X 44. The Secretarian X 45. Coast -To -Coast Store X 46. Hutchinson Town & Country Tire X X 47. Odd Fellow's Building X X 48. Waddell & Reid, Inc. X X 49. Brown's Floral & Gift X X 50. Matheny Realty X X 51. Spencer's Shoes 52. J's Pizza Garten X 53. Century 21 - Central Gold, Inc. X 54. Gram's Insurance Agency c C c - a q v qa aaa y d qa.0e gOOG N .+ovyy W w o > - HUTCH COMMERCIAL AUDIT REQUESTS X 55. Diet Center X 56. Mr. Movies X 57. RJ Steichen & Company X 58. Lutheran Brotherhood Insurance 59. Carney's Crow River Warehouse X 60. Fahey Sales Agency, Inc. X 61. Realty World - Fahey X 62. Steve 'N' Paul Agency X 63. Farmer's Insurance Group /'/' (612) 587.5151, JW�37 C /TY OF HUTCH /NSON WASHINGTON AVENUE WEST - TCHlNSON, MINN. 55350 M E M 0 DATE: November 9, 1987 TO: ✓gayor and City Council FROM: Director of Engineering RE: Request for Release of Easement at 562 Lincoln Ave, The City obtained a storm sewer easement on the referenced site in 1943. Evidently, the easement includes the entire parcel of property and now, with the property changing ownership, this department has been requested to release or modify the easement so as not to affect existing improvements on the land. Although we have not investigated the location of inplace storm sewer(s) on the property, assuming that the storm sewer is confined to a • well defined area, it is possible to reduce the scope of the easement to include only area needed for operation and maintenance of the storm sewer. Authorization is requested to proceed with confining the easement to that area needed for operation and maintenance of the storm sewer. In the event that any pipe or appurtenances lie beneath buildings, it should be the property owner's responsibility to relocate the pipe. EA /pv • Respectfully submitted, Euge Anderson Director of Engineering /o -.r; DAVID B.d OLD CHARLES R. CARMICHAEL MICHAEL B. E.nAHON GARY D. MCDO LL PAYE KNOWLES STEVEN A. ANDERSON O. HARRY ANDERSON STEVEN S. HOOE CHARLES L. NAIL, JR. DANIEL J. BEBENS LAURA B. PRETLAND ]DAVID A. BRU800ENANN JOSEPH M. PAIENENT November 10, 1987 ARNOLD & MCDOWELL ATTORNEYS AT LAW 6681 CEDAR LASE ROAD 101 PAHH PLACE MINNEAPOLIS. MINNESOTA 56416 MR) 646.2000 HUTCHINSON, MINNESOTA 55350 MN TOLL FREE 800.363.4646 (610) 587-7575 TELECOPTEB 16121646-1733 RESIDENT TTORNEY O.::RRy[ ERSON V 601 SOUTH POURTH STREET PRINCETON, MINNESOTA 55371 [O \/ 16121 362-8214 7" TENTH STREET EAST Mr. Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 Re: Midwest Mobile Home Park Our File No. 3188 -87 -0036 Dear Gary: ENCOE, MINNESOTA 56336 (6181 604-6111 (,,��rGV 8 9 yl"� /9P e �9�S��Z EZ�2�2o2� • I am enclosing herewith for Council execution at the City Council meeting on Tuesday, November 10 1987, an Order for Removal-olL. the trailers currently loc ated on the property known as the Midwest Mobile Home Park or the Midwest Trailer Park. A couple of comments about the status of this matter are appropriate. First, there has been some discussion concerning whether or not this nonconforming use of property is now a violation of the Hutchinson Municipal Zoning Ordinance (see Section 5.03 and 5.04 of the Zoning Ordinance). I foresee some difficulty in prevailing on this argu- ment since the property has been occupied at various times over the last 90 days; further, if mobile homes are construed as structures, than Ordinance Section 5.04 (d) applies and an abandonment of six months is required. Second, and perhaps most importantly, the presence of these mobile homes constitutes a public health hazard and I believe under those circumstances, removal is justified. We will rely on Mr. Marka and Mr. Field to testify on behalf of the City as to the public health threat posed by the property and maintenance of the property by its current "owner." Third, it is my recommendation that the City Council secure a Court Order for the removal of the trailers or mobile homes since that will provide protection to the City in the event any litigation should be initiated by Mr. Ulland. -C, Mr. Gary D. Plotz November 10, 1987 Page #2 I hope this is responsive to your inquiry. regards. Very Ayfilj( yours, McDOWELL G: B4rry"Ander$on GBA:lm Enclosure Best personal x, r � L J November 10, 1987 Mr. Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 Re: Holmquist vs. City of Hutchinson Assessment Matter Our File No. 3188 -87 -0050 Dear Gary: • I thought I would bring the City Council up to date on the status of this matter and at the same time make some recommendations re- garding the handling of this dispute. First, a little history appears to be appropriate. As you know, the City of Hutchinson installed storm sewer improvements to the area that is now to be known as the Twin Oaks Subdivision. The assessment roll in question, Assessment Roll No. 33, provided for a base assessment of $24,700 plus accrued interest of over $21,000 for a total assessment of something in excess of $46,000. Over the last several years, there apparently has been a variety of assessment searches conducted on the parcel in question. Assess- ment searches were conducted on July 28, 1983, November 16, 1983, March 31, 1987 and June 24, 1987 and in none of those assessment searches was there any mention of the assessment described above. The assessment was deferred at the time of construction in 1970, I presume because the property in question was not within the Hutchinson city limits. The City's Director of Engineering, while preparing a Subdivision Agreement, noticed the omission and has brought it.to the attention of the current owner of the property, Mr. Holmquist, and the developer who proposes to develop the Twin Oaks Subdivision. • Since the discovery of the apparent problem, a variety of events have occurred. First, Steve Ward, attorney for Holmquist, has advised me that one of the prior owners of the property, John Miller, believes /11� -e AiRwoLD & MCDOWELL vID B. AHxOLD ATTORNEYS AT LAW Heel CEDAR LAKE HOAD HARLES H. CAEMICHAEL 101 PARK PLACE MINNEAPOLIS, MINNESOTA 65410' MICHAEL H. L.RARON b18) e46 8000 GARY D. XCD LL HUTCHINSON, MINNESOTA 55350 NN TOLL FREE 800-843 -4645 FAYE HNOWLES (812) 587-75755 'TELECOPIER (01815 -1780 STEVEN A. ANDERSON O. BARRY ANDERSON RESIDENT ATTORNEY 501 SOUTH FOURTH STREET .STEVEN S. HOOE O. HARRY ANDERSON PRINCETON, MINNESOTA 55371. CHARLES L.x IL,JR. 15181008-2814 DANIEL J. BERENS LAURA E. PHETLAND _ TLi TENTH STREET EAST DAVID A. HRUEOOEMANN GLENCOE, MINNESOTA 65088 JOSEPH M. PAINMENT IM218 _em November 10, 1987 Mr. Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 Re: Holmquist vs. City of Hutchinson Assessment Matter Our File No. 3188 -87 -0050 Dear Gary: • I thought I would bring the City Council up to date on the status of this matter and at the same time make some recommendations re- garding the handling of this dispute. First, a little history appears to be appropriate. As you know, the City of Hutchinson installed storm sewer improvements to the area that is now to be known as the Twin Oaks Subdivision. The assessment roll in question, Assessment Roll No. 33, provided for a base assessment of $24,700 plus accrued interest of over $21,000 for a total assessment of something in excess of $46,000. Over the last several years, there apparently has been a variety of assessment searches conducted on the parcel in question. Assess- ment searches were conducted on July 28, 1983, November 16, 1983, March 31, 1987 and June 24, 1987 and in none of those assessment searches was there any mention of the assessment described above. The assessment was deferred at the time of construction in 1970, I presume because the property in question was not within the Hutchinson city limits. The City's Director of Engineering, while preparing a Subdivision Agreement, noticed the omission and has brought it.to the attention of the current owner of the property, Mr. Holmquist, and the developer who proposes to develop the Twin Oaks Subdivision. • Since the discovery of the apparent problem, a variety of events have occurred. First, Steve Ward, attorney for Holmquist, has advised me that one of the prior owners of the property, John Miller, believes /11� -e Mr. Gary D. Plotz November 10, 1987 Page #2 that none of the 1970 deferred assessments should be activated against this parcel_ Miller believes, according to Ward, that based on a conversation he had with then City Engineer Marlow V. Priebe who allegedly told him that no assessments should be or would be levied against the property in question. Miller has come up with a letter that was sent to him by the City of Hutchinson dated May 24, 1977, a copy of which I am attaching hereto. I have discussed this matter with the City Engineer and it is not at all clear that Mr. Priebe's letter does, in fact, state that there will be no assessments for storm sewer. Note the reference to "sewer and water mains available for service" which appears to mean sanitary sewer and water main connections. No one seems to have any recol- lection of any conversations with then City Engineer Priebe in which promises or representations were made regarding assessments against this parcel. In addition to factual issues as to whether or not any such statements or promises were made, there are, of course, all kinds of legal questions involving whether or not it would be appropriate for the purchaser to rely on those assurances, whether there was any discussion regarding the subject of assessments and whether there were any assessment searches conducted in the middle or late 1970's which revealed the existence of the deferred assessments. At this point, ' I have not been advised of any assessment searches that disclose the presence of these deferred assessments, with the exception of the finding of the Director of Engineering that indeed there do appear to be deferred assessments-of record against the parcel. The second issue that has come up is the question of whether or not there is errors and omissions coverage for the City of Hutchinson as a result of the alleged failure to note the presence of these deferred assessments, if indeed the assessments exist. The representative of the carrier has listed several areas of con- cern with regard to whether or not this is or would be a covered loss.' At this point, it appears to me that it is a covered loss, although the intentional act exclusions is somewhat troublesome since the City at all times maintains control over whether or not there are any damages, to the third party. In any event, the developer is now taking the position that he is not willing to close on this transaction unless and until he has some indication of where the assessment issue is going since the assess- ments can technically be certified to the tax rolls for McLeod County and become a lien against the property, leaving the developer, once he closes with Holmquist, with nowhere to go to collect the assess- ments (the developer's agreement with Holmquist apparently provides that Holmquist is responsible for all assessments). Holmquist, in turn, • is taking the position that he will bring an action against the City asserting as consequential damage the loss of the contract between himself and the developer, which contract is estimated in value to exceed $140,000. i Mr. Gary D. Plotz November 10, 1987 Page #3 Unfortunately we're at the juncture where we cannot delay any longer. The carrier has no inclination to step in and assume responsibility as, under the terms of the policy, they probably should. Accordingly, I am recommending the following action: 1. That the City of Hutchinson agree to activate and certify to the taxes covering this particular parcel of real estate the original principal amount of the deferred assessments, specifically $24,000; 2. That the City of Hutchinson not waive its claim for interest on the unpaid deferred assessment dating back to 1970, but agree that.this amount shall not be certified to the tax rolls and further agree that the interest obligation will be collected only in the event that there are liability insurance proceeds available to satisfy the obligation; 3. That this agreement is conditioned upon the approval of Holmquist and his attorney to escrow the original principal amount in an interest bearing account of some sort pending resolution of Mr. Holmquist's dispute with the City and that Holmquist and his successors and assigns, if any, further agree to limit their claim against the City to the amount of the original assessment plus accumulated interest. An appropriate Release would be executed which would protect the rights of all parties in setting of the agreement consisting of the terms described above. I have discussed this proposal in general with the attorney for the fee owner and he is confident that this would be acceptable to the fee owner. Because of the timing involved, I need City Council approval to effectuate the agreement between Holmquist and the City of Hutchinson. Thank you. VqOMcDO yourA son GBA:lm • , (612) 879 -2311 HL11r cIry rJ�1 rCtJ'1i11s�CY/V 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 May 24, 1977 Mr. John Miller Shady Ridge Rt. 3 Hutchinson, MN 55350 RE: Erickson Property Hwy 7 West Hutchinson, Minnesota Dear John: The above - referenced property has sewer and water mains available for service connection along the South line fronting on T.H. 7. The cost of same has been paid for by the former owner direct to contractor for installation. The City • therefore has not made nor will be required, in the future, to make an assessment for said improvements. . However, in the future when such facilities are extended into the property for subdivision and developmen4 assessments will be made, if installed by the City. If you are in need of'any other information, please contact me. Sincerely, CITY OF HUTCHINSON Marlow V. Priebe City Engineer �J REGULAR COUNCIL MEETING November 10, 1987 • WATER & SEWER FUND *PERA employer contribution *Withholding Tax Account employer contribution $435.11 77.68 *PERA employer contribution 197.50 •Wacker Implem.Inc. Mn. Body 4 Equipment *Commissioner of Revenue Sept. sales tax 909.50 parts $ repairs *U.S.Postmaster postage for water bills 147.26 113.80 Willard Pellinen survey F, certificate 175.00 Albrecht Oil Company fuel 153.04 Baker Electric Inc. repairs 65.92 BousteadElectric 4 Mfg. repairs 38.40 Davies Water Equipment repairs 60.15 Dixie Petro Chem. chemicals 397.70 Lakes Gas Co. fuel, parts $ tank 362.36 McLeod Landfill Inc. refuse dumping 15.40 NEW Dimension Plating Inc. pipe part 26.00 Mn. Dept. of Health analysis of water 299.27 Am. National Bank interest 201,506.25 Mn. Dept. of Health well permit 150.00 Am. Public Works Assn. dues 105.00 Coast to Coast supplies 93.14 Commissioner of Revenue Oct. sales Tax 1011.27 County Market supplies 26.22 Electric Motor Co. motor g brushes 138.48 Electro Watchman quarterly charge 198.00 Fitzloff Hardware supplies 5.20 G $ K Services uniform rental 150.00 •Hutch Coop gasoline 620.66 Hutch Landsc aping landscaping 122.00 Hutch Leader publications 70.85 Hutch Wholesale Supply supplies 1.75 Hutch Utilities gas $ electricity 10,758.89 K Mart supplies 39.97 Junker Sanitation oct. refuse charges 32,708.70 McLeod Co. San. Landfill refuse dumping 7.00 Mn. Valley Testing Lab testing 112.50 Plaza OK Hardware supplies 9.48 Power Process Equipment 1st qtr service contract 345.50 Schramm Implement parts 4.17 Simonson Lbr. Co. supplies 33.75 Un. of Mn. soil testing 120.00 Waldor Pump services 531.60 Water Products Co. meter parts 301.21 $ 252,454.20 CENTRAL GARAGE FUND *PERA employer contribution $ 46.18 *Withholding Tax Account employer contribution 77.68 Orvis Wahl tool box $ truck sides 453.00 •Wacker Implem.Inc. Mn. Body 4 Equipment repairs parts 776.35 13.20 Brandon Tire parts $ repairs 651.10 Farm $ Home supplies 113.80 Carquest Auto Parts supplies 1512.95 al Fitzloff Hardware • Hutch Coop parts gasoline 1.28 130.84 Hutch Wholesale supplies 358.13 MacQueen Equipment parts 37.86 Plowmans parts 14.68 Road Machinery settlement on int. charges 500.00 Schmeling Oil Co. oil 38.50 Town $ Country Tire repairs 89.49 Wigen Chev. Co. repairs $ parts 117.80 W. D. Cooling Clinc repairs 7.00 $4,939.84 GENERAL FUND *U.S. Postoffice postage $ 78.28 *Dept. of Natural Resources snowmobile reg. fees 18.00 *Dept. of Natural REsources boat registration fees 36.00 *Dept. of Natural REsources boat registration fees 133.00 *Withholding Tax Account employer contribution 3745.56 *Dept. of Natural REsources snowmobile reg. fees 18.00 *PERA employer contribution 4027.68 *Office of REcords 6 Registration transcript 1.00 *Dept. of Natural Resources snowmobile reg. fees 58.00 Frank election judge 45.23 •Fern Norma Totushek election judge 45.23 Mary J. Brummond election judge 46.90 Irma Kreie election judge 46.90 Grace Kottke election judge 46.90 Harriet E.Schmidt election judge 46.90 Rose Kadlec election judge 46.90 Diary Wangerin election judge 50.25 Eva S. Maas election judge 50.25 Olga J. Kern election judge 50.25 Ruth B. Hagen election judge 50.25 Rosina Johnson election judge 50.25 Evelyn Prochnow election judge 46.90 Margaret Sorensen election judge 46.90 DeLaine J. Rolfe election judge 46.90 Sedona E. Miller election judge 46.90 Phyllis G. Weseloh election judge 46.90 Evelyn Van Hale election judge 46.06 Darleen Knigge election judge 46.06 Gladys Madson election judge 46.06 Marie T. Antony election judge 46.06 Doris Daggett election judge 46.06 Harriet Wixcey election judge 47.74 Lillias Jo. Gilhousen election judge 47.74 Arliss F. Clabo election judge 47.74 Norma D. Schepers election judge 47.74 •Roberta Tabberson Logis meeting 4.34 Joleen Runke Logis meeting 4.34 Gladys Kurth refund state fair trip 7.00 Edna Runke refund state fair trip 7.00 Gen Rotzien refund state fair trip 7.00 <Ow� -3- Wangerin refund Old Log 20.00 •Mary Barry McRaith baseball umpire 80.50 Linda Cox refund precision 26.00 Deborah Rannow refund precision 26.00 Bev Wiedenroth refund precision 26.00 James Slyter refund precision 26.00 Louie King refund precision 26.00 Rochelle Reck refund skating lessons 24.00 Pat Hallahan football coach 144.00 Scott Powell mileage 23.78 Brad Emans mileage 23.78 Jamie Emans expenses 10.08 Hazel Sitz transit assn. seminar 152.65 John Mlinar league of cities mtg. 76.06 Orlin Henke fire chief conv. 17.51 Duane Dascher %safety boots 30.00 Nancie Waage replacement of lost check 12.00 Allied Mech. Systems improvements 2277.92 Allied Mech. Systems repairs 317.63 Bus. REcords Corp. election supplies 145.00 Cargill Salt Co. de -icing salt 1158.22 Cub Scout Pack 2 wreaths for library 14.00 Com. of Transportation supplies 66.75 Dons Lawn weed cutting & fert. trees 195.00 Diamond Wrecking Inc. house demolition 1500.00 Fitzharris Athletic supplies 398.75 •Game Time supplies 124.25 Frank Murphy motor repairs 122.22 Frank Murphy engine repairs 172.61 Jayco Products aviation gas 5284.69 Mr. Movies supplies 2.10 Metro Rod Consultants chest xray 20.50 Mn. Dept of Health food license 142.50 Teply Equipment mower 2150.00 WP $ RS Mars Co. supplies 519.82 NK Sales stump /tree removal 517.40 Albinson office supplies 81.00 Allen Office Products supplies 3.04 American Welding Supplies supplies 10.95 Automation Supply Co. office supplies 30.24 Big Bear supplies 8.00 Brinkman STudio film 9.83 Bennett Office Supplies service contract & chair 316.41 John Bernhagen Nov. compensation 1704.06 Cash Wise supplies 2.83 Chapin Pub. Co. bid ads 25.74 Crow River Vet Clinic boarding animals 91.00 Coast to Coast supplies 72.73 Chamber of Commerce office $ copier rental 168.42 Commissioner of REvenue Oct. sales tax 201.80 •Carneys seniors supplies 7.19 Co. Treasurer dl fees 90.00 County Market supplies 188.16 Culligan Water Cond. salt & rental service 6 injecting 103.10 Co. REcorder recording fees 80.00 "e 0' $ 58,869.89 -4- • Douglas Jost prof. services $ mileage 446.07 Ericksons More 4 Store supplies 18.38 Ed Davis Bus. Machines supplies 156.21 Family Rexall Drug supplies 148.18 Farm 8 Home supplies 908.63 Floor Care Supply cleaning supplies 935.19 Carquest Auto parts supplies 7.08 Fitzloff Hardware, supplies 490.13 G.F. Nemitz $ Sons paint 124.55 G $ K Services uniform rental 624.64 Hager Jewelry UPS charges 8 badge 13.59 Hutch Coop gasoline 2830.73 Home Bakery cookies 8 rolls 20.40 Hutch Fire Dept. reimbursement 718.60 Hutch Leader rec.l yr subscription 23.00 Hutch Leader publications $ advertising 2181.39 Hutch Utilities gas 8 electricity 9638.42 Hutch Fire $ Safety services 160.00 Ideal Shoe Shop tarps repaired 35.00 Johnson Radio Com. repairs 8 parts 253.50 Jerabek Machine Shop parts .96 Juul Contracting open ditch 490.00 K Mart supplies 100.69 8 P Supply Co. supplies 140.80 •L Mn. Playground Inc. equipment 892.48 MTI parts 284.37 McLeod Coop Power electricity 280.58 Mid Central Inc. supplies 38.98 Midwest Bus. Products office supplies 112.82 MidContinent Theatre office rental 350.00 Mn. Elevator Inc. elevator service 53.55 Northwestern Bell leased phone line 326.50 Northern States Supply supplies 23.37 Pitney Bowes maint. agreement $ gtrly rental 166.25 Plaza OK Hardware supplies 130.46 Popps electrical replacement light 32.00 Quades Sporting Goods parts 3.98 Rockite Silo Inc. supplies 159.40 R 8 R Specialties Inc. supplies 85.50 Schlueters Refrigeration repairs 1277.90 Schmeling Oil Co. fuel oil 2139.48 Shopko supplies 146.35 Sorensen Farm Supply parts 75.00 Tri Co. Water Cond. service call,salt,rental 86.30 United Bldg. Centers parts 61.33 Viking Safety Products equipment 478.85 Viking Signs signs 1607.50 Xerox contract payments 270.92 Wigen Chev. Co. repairs 16.10 Wm. Mueller $ Sons street materials 858.39 $ 58,869.89 0- 5- MUNICIPAL LIQUOR STORE Ed Phillips $ Sons wine & liquor 5438.81 Griggs Cooper $ Co. wine $ liquor 2453.41 Quality Wine $ Spirits wine $ liquor 2093.06 Johnson Bros. Wholesale wine $ liquor 1705.69 Ed Phillips F, Sons. wine $ liquor 646.20 Griggs Cooper $ Co. wine & liquor 1105.84 Quality Wine 6 Spirits wine 8 liquor 1615.82 Johnson Bros. Wholesale wine $ liquor 769.84 PERA employer contribution 185.69 City of Hutchinson payroll 4727.36 Withholding Tax Account employer contribution 317.60 Triple G Dist. Co. beer 11,584.90 Friendly Beverage Co. beer q 1395.85 Lenneman Beverage Co. beer 19,175.65 Coca Cola Bottling Co. mix 417.15 Northland Beverages Inc. mix 229.20 Locher Bros. Inc. beer 10,169.30 Retail Data Systems annual maint. contract 1501.73 Andy Lundholm misc. 104.00 Bernicks Pepsi Cola mix 195.50 Hutch Telephone Co. phone 74.70 American Linen Supply towell service 28.16 Superior Products beer pumps 1201.22 Mn. Police of Chief advertising 100.00 City of Hutchinson per. resolution fund transfer 20,000.00 Griggs Cooper & Co. wine $ liquor 1428.93 Johnson Brothers Wholesale wine $ liquor 3021.29 Quality,Wine $ Spirits wine $ liquor 2009.77 Ed Phillips 8 Sons wine & liquor 4926.86 $ 98,622.63 BOND FUNDS 1984 Parking Impr. Bonds First Trust Center interest 27,993.75 Bonds of 1977 Norwest Bank interest & agent fees 3944.80 Bonds of 1979 Norwest Bank principal,interest $ agent fees 116,331.60 Bonds of 1987 National Bank interest 37,300.00 •Am. Juul Contracting construction costs 11,168.43 Atkinson Blacktop construction costs 4,401.87 Quam Const. Co. construction costs 10,270.55 Juul Contracting repair water leak 174.40 Markhurd Corp. aerial 17,176.00 survey $ 80,491.25 The Charter language itself does not address when, if adopted, the new Charter will become effective. Section 12.11 provides "the Council shall by ordinance, resolution, or other appropriate action take such steps as may be necessary to make effective the provisions of this Charter." Section 12.12 provides "the present officers of the City shall continue in their respective offices and functions and shall continue to govern the City under the laws and Charter previously in effect." It is not clear from reviewing the language in these two Sections of the new Charter as to whether or not it was the Commission's intention that the new Charter become effective immediately following the official canvass of election results or whether the Charter would become effective following the first of the year. In the absence of a clear indication in the specific language of the new Charter for the City of Hutchinson, it is our opinion that the Charter becomes effective and is in force following the official canvass of election returns. The Council would have the authority to clarify this point by resolution pursuant to Section 12.11 and presumably could, if the Council so chose, delay the effective date to January 1, 1988. FOR YOUR INFORMATION ARNOLD & McDowELL DAVID H. AaNOLD ATTORNEYS AT LAW 5861 CEDAR LASE ROAD CHARLES a. OAMMICHAEL MICHAEL 101 PARE PLACE MINREAPOLIS, MINNESOTA 55415 Mal 5C5-000O B. L.BA RON GARY D. M.DOWELL $VTCHINSON. MINNESOTA 55350 MN TOTS PEES 800_340_45x5 PAYE ENOwLHS (612) 587 -7575 TELECOPIER IaIRI 646-1783 STEVEN A. ANDERSON O. BARRY ANDERSON RESIDENT ATTORNEY � SOI SOUTH POUH'TR STREET STEVEN S. HOOF O. HARRY ANDERSON 'ryt '{� D'! PRINCETON. MINNESOTA 55371 v 1 CHARLES L.NAIL,JR. *121366•2St4 DANIEL J. BERENS LAURA E. PENTLAND 714 TENTH STREET EAST MS DAVID A. BRVBOOEMANN JOSEPH M. PAIHMENT OI.ENCOE, MINNESOTA 56336 15181 604-515 November 9, 1987 Mai �R��'�. S All Mpq(SS'QC <' W1111� 9 C'hoic T1, C11u c� ti Mr. Gary t b ' „ N� u r City Administrator n O1 �— ey 37 Washington Avenue West — �1y N a i°N Hutchinson, Mn. 55350 ., Re: Effective Date of Revised City Charter Our File No. 3188 -87 -0001 Dear Mr. Plotz: On Thursday, November 5, 1987, you directed an inquiry to me regarding the effective date of the new Charter for the City of Hutchinson which was adopted by the voters at an election held on November 3, 1987. The Charter language itself does not address when, if adopted, the new Charter will become effective. Section 12.11 provides "the Council shall by ordinance, resolution, or other appropriate action take such steps as may be necessary to make effective the provisions of this Charter." Section 12.12 provides "the present officers of the City shall continue in their respective offices and functions and shall continue to govern the City under the laws and Charter previously in effect." It is not clear from reviewing the language in these two Sections of the new Charter as to whether or not it was the Commission's intention that the new Charter become effective immediately following the official canvass of election results or whether the Charter would become effective following the first of the year. In the absence of a clear indication in the specific language of the new Charter for the City of Hutchinson, it is our opinion that the Charter becomes effective and is in force following the official canvass of election returns. The Council would have the authority to clarify this point by resolution pursuant to Section 12.11 and presumably could, if the Council so chose, delay the effective date to January 1, 1988. Mr. Gary D. Plotz November 9, 1987 Page #2 Under the circumstances, I see no reason why the Charter cannot be treated as effective immediately. If you have any questions or problems or need additional information, do not hesitate to contact me. Thank you. Very truly yours, f ARNOLD §/ifc� DOWELL G. Barr -y"Anderson GBA:lm 0 • *Michael S. Monge County Director November 5, 1987 OFFICE OF EMERGENCY SERVICES McLeod County Law Enforcement Center 8oI East Ioth Street Glencoe, Minnesota 55336 Sgt. Ron Kirchoff Hutchinson Police Dept. Hutchinson, M 55350 Dear Ron: Business Phone: W2) siso 34 Home Phone: (612) 587.8198 I wanted to remind you of the meeting in Glencoe on November 19th, starting at 5:30 P.M. Please contact the city council and Butch and see if you can get them to attend this very important session. Would you also call me next week sometime and let me know how many •will be attending so that I can make eating arrangements. The meal will be furnished for free and there is no cost for the session. Thanks again Ron for all of your interest and support and please call anytime if you need anything. Sincerely, OFFICE OF EMERGENCY SERVICES Mike Monge County Director mm McLeod County An Equal Opportunity Employer V1D H. ANNOLD HARLES H. CAHMICHAEL MICHAEL H. L"LNON GARY D. WDOWZLL PATH ENONLEs STEVEN A. ANDERSON 0. RARRT ANDERSON STEVEN S. SOON CHAW -8 L. NAIL, JR. DANIEL J. HERENS LAURA E. PRETL►NO DAVID A. DRDEOOSMANN JOSEPH M. PAIEMENT November 3, 1987 Axwoi.D & McDowELL ATlonxEYs AT LAw 101 PARK PLACE HUTCalmsoN, MINNESOTA 55350 161 ¢I 587-7575 RESIDENT ATTORNEY O. HARRY ANDERSON Mr. Dick Lennes Director Technical Institute of Hutchinson 200 Century Avenue Hutchinson, Mn. 55350 Re: Request for Ordinance Relative to Parking at the Technical Institute of Hutchinson • Our File No. 3188 -87 -0001 Dear Mr. Lennes: • 5601 CZDAR LASE ROAD MINNNAPOLIS, XINNSSOIA W40 am e4e -9000 MN TOLL MRS 800 -043 -4546 TELECOPIER W= 546 -I'I96 501 SOUTH }OORTR STREET PRINCETON. MINNESOTA 55E'I1 am 009 -9014 714 TENTH STREET EAST OLENCOE. MINNESOTA 56306 RUM 6e4-610 NoV 1987 FOR YOUR INFORMATION The requesting of an appropriate parking ordinance for parking violations on private property was referred to me for research and recommendation. I provided to you a copy of my correspondence to the City Administrator outlining my concerns with regard to the initial request that I received. I think we should do two things immediately. First, I would appreciate it if you would drop me a note documenting briefly the nature of the kinds of problems you are currently experiencing. Second, I think it is appropriate to collect copies of ordinances adopted by sur- rounding communities that have college populations that address this problem. I have written some of the larger state university communities on the assumption they are more likely than most to have these kinds of ordinances. In particular, I have written both St. Cloud and Mankato, although I have not specifically inquired of the university systems in those communities regarding how the ordinance has worked. If you have contacts with those schools that would provide helpful information, you might want to collect that information. Mr. Dick Lennes November 3, 1987 Page #2 Please call me if you have any suggestions or comments. Thank you. Very truly yours, ARNOLD & ELL G. Barry derson GBA:lm CC Ron Rirchoff Ga'y mots 1] • (812) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 November 2, 1987 Mr. Patrick Hughes District Engineer Minnesota Dept, of Transportation 2505 Transportation Road P. 0. Box 768 Willmar, MN 56201 - RE: community Signing in Hutchinson, MN Dear Mr. Hughes: FOR YOUR INFORMATION The Hutchinson Tourism Task Force has requested the City Council to install informational signs at a number of important intersections throughout the • City. The Council instructed me to study the feasibility of so doing. The signs are intended to better acquaint visitors with various locations in the City. Most of the contemplated locations are intersections of a state highway and a local street. Please refer to the enclosed map of proposed sign locations, and memoranda of sign messages. Can the signs be installed, by either the City of MN /DOT, on trunk highway right -of- way? Can they be installed on local right -of -way immediately adjacent to highway right -of -way? Can they be mounted on traffic signal mast arms? Please inform me of MN /DOT policy in this regard as soon as practicable, and by November 18th, if possible. Thank you? Sincerely, CITY OF HUTCHINSON qlr&L�� Ine derson Director of Encineerinc • EA /pv cc: / cc: Mayor and City Council ,�/ (812) 597 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 November 2, 1987 Mr. Richard Kjonaas, P.E. McLeod County Highway Engineer P. O. Box 236 Glencoe, MN 55336 Dear Mr. Kjonaas: i FOR YOUR INFORMATION The Huthcinson Tourism Task Force has requested the City Council to install informational signs at a number of important intersections througout the City. The Council instructed me to study the feasibility of so doing. The signs are intended to better acquaint visitors with various locations in the City. Most of the contemplated locateions are intersections of a state highway and a local street, although some locations involve county highways. Please refer to the enclosed map of proposed sign locations and • mmoranda of sign message.. Can the signs be installed, by either the City or the County, on county highway right -of -way? Can they be installed on local right-of-way immediately adjacent to county highway right -of -way? Please inform me of County policy in this regard, as soon as practicable, and by November 18th, if possible. Thank youl Sincerely, CITY OF )U4V-1t'GJL-'°". EugenevAnderson Director of Engineering EA /pv enc. cc: Mayor and City Council • (612) 587 -5151 / 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 FOR YOUR INFORMATION October 29, 1987 Mr. Jon W. Henslin Traffic Engineer MN Dept. of Transportation 2505 Transportation Road P. O. Box 768 Willmar, MN 56201 RE: At Grade Railroad Crossing at East T.H. 7 Hutchinson, MN Dear Mr. Henslin: Pursuant to my letter dated October 19, 1987, requesting exempt status for the referenced railroad crossing, State Number 43 -01 -021, Federal Number • 82562V, the City Council did, at its October 28th meeting, adopt the enclosed resolution affirming the City's position in this regard. Please inform me of your decision in this regard. Thank you! Sincerely, CITY OF HUTCHINSON (ynlr` k E gen Andersa�n Director of Engineering EA /pv - enc. CC: Robert Swanson, Dir. Railroad Administration, MN /DOT Mayor and City Council • PE3CL1:TI•,?: ;538 RESC:...TIC:: .,E ^•'ESTIN,-, THE AT THE AT GRADE RAILROAD CRCSSING OF TRUN: HIGHWAY IN HUTCHINSON, MINNESOTA WHEREAS, the inplace At Grade Railroad Crossing at East T.H. 7 in Hutchinson, carries minimal railroad traffic; and WHEREAS, said crossing presently appears to be, and for all intents and purposes, is abandoned; and WHEREAS, said railroad crossing is presently not an exempt crossing, thereby requiring such vehicles as school buses, vehicles carring passengers for hire, vehicles carrying explosive substances or flammable liquids or liquid gas under pressure, to stop prior to crossing the railroad tracks; and WHEREAS, such required stopping consumes additional fuel, impedes efficient traffic flow, creates a safety hazard on a through segment of roadway with high traffic volumes, and generally violates driver expectations. NOW, THEREFORE, IT IS RESOLVED BY THE COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the Minnesota Department of Transporation is requested to consider the installation of Exempt signs at the At Grade Railroad Crossing at East T.H. 7 in the City of Hutchinson, Minnesota. • Adopted this 27th day of October, 1987. Mayor ' i� ��, 3 �. s (612) 587 -5151 ly CITY Of HUTCHINSON 37 WASHINGTON AVENUE NEST FOR YOUR INFORMATION HUTCHINSON, MINN. 5535G October °. 1987 Mr. Robert Swanson, Director Railroad Administration Section Minnesota Dept. of Transportation Office of Railroads and Waterways Room 810, Transporation Bldg. St. Paul, MN 55155 RE: At Grade Railroad Crossings on Bluff Street, c= 3rd Avenue Northwest and on Glen Street Dear Mr. Swanson: The City requests that the above - referenced railroad crossings be considered for reconstruction in 1988. it is further requested that the crossings be surfaced with rubberized material. The enclosed mr of a portion of the • City's street system shows the two crossings of concern. The City Council has expressed a desire to improve 3rd Avenue Northwest from Main Street West to its intersection with T.H. 7/22 1n 1988. improvements would include, among other things, grading. aggregate base, curb and gutter, bituminous surfacing and storm sewer. The roadway crosses the Dakota Railroad tracks at Glen Street, which crossing is c=rrently in poor driving condition and in need of repair. Reconstruction and renovation of the track crossing in conjunction with roadway improvements makes economic sense and minimizes inconvenience to the driver. Raw dat from a traffic count obtained by MN /DOT on 3rd Avenue West of Main Street on Sent r 17th, shows 4,529 vehicles per day. Regarding Bluff Street, the City does not presently have a street reconstruction project programmed, but the at grade railroad crossing is in poor condition requiring a drastic reduction in speed when crossing the tracks. A traffic count obtained by MN /DOT on or about Auc=t 24th through 26th, shows raw data of 15,996 vehicles per day. The high tra =tic volume using the crossing justifies the installation of rubberized _ ossing material. Please inform me of the fundinc available and the pcssiblity of scheduling these-projects for 1988 construction. Thank you! Sincere!%-, £3aen�P= � -rsor. :;rector =_ £ncineering EA /pv enc. ec:__ Mavor and City Council; John Hoeke, list. Stat e Aid Eng.; Jerry Ross, Y 1 1 1 Oo flow 361!1 flow • _ MAY EN AVE $ W at AVE AV 40S W. THOMAS AVE__ oleo OW Am rtaJ. a 1(rh C z 2 T (1i TJ ail! 7 E AVE. N. - , qAF < %.Z� 4-- 221 Trii 3rd !VLE J. S W UVE SO s 11 171 I1w717 'ro A4L S 12' AVE S. 1;E 7- [AVE .S E ILAVE $.I E 11 2 z $I 3z 1-4 Q LA CONSTRUCTION . ANALYSIS AND MANAGEMENT INCORPORATED 7401 CENTRAL AVENUE NORTH EAST • MINNEAPOLIS • MINNESOTA SS432 November 5, 1985 �o %.234 Ck, WEST SIDE PLINKING i HEATING � R�t.79gj P.O. Box 1712 ey St. Cloud, Minnesota 156302 ATTN: Mr. Harry Gieser ��2�ztaoz6� RE: HUTCHINSON POLICE STATION C.A.M. P.N. 86 -645 Dear Harry: We have been informed by the City of Hutchinson that they have incurred extra costs due to your site utilities contractor damaging the water main. Also, due to improper street patching, a car's exhaust system was damaged. • This letter is to inform you that any bills received by this office due to the above will be backcharged to your contract. Very truly yours, CONSTRUCTION ANALYSIS AND MANAGEMENT, INC. OA/ 1. Jim Perras Project Coordinator JP:bf CC: Peter Erickson Sandra Du Mez Jim Marka Gary Plotz • TELEPHONE , (612) 587.5151 • HU1CH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 November, 1987 MEMORANDUM TD: MAYOR AMID CITY COUNCIL FOR YOUR u•�� • r� •� �• i�• • � � is • •,• �� Dick Nagy, Water System Supervisor 28 Ken Wichterman, Mechanic 28 Pat VanderVeen, Secretary 28 Jeannette MathenW, Liq. Store Clerk 28 Audley Jorgenson , Bus Driver 1.38 • Marvin Latzig, Bds Driver Secretary 18 1.88 Karen McKay, Cliff Paulsen, Park Maint. Supervisor 1.38 'Mary Haugen, Arena/Pool Manager 48 Mark Weis, Park /Arena Maintenance 1.78 Ken Merrill, Finance Director 1.28 Chuck Nelson, Liquor Store Manager 1.28 Dorothy Smith, M.V. Deputy Registrar 18 Hazel Sitz, Perscmel/Transit Coord. 18 *Randy DeVries, Director Water/WWater 48 *Pen Lindahl, Receptionist 48 *Bonnie Baumetz, Secretary 18 Chuck Brill, Police Part Time 18 Jan Brown, Police Dispatch (P.T.) 18 Dick Waage, Investigator 1.58 John Gregor, Sergeant 1.58 Scott Schwartz, Sergeant 1.58 • *Jean Gray, Police Dispatcher 28 Rita Bentz, Police Dispatcher 28 *Under midpoint in pay grade NORTH AMERICAN COMMUNICATIONS CORPORATION C oNuRuH R VERMRN ER oLE EVEEPola, P.O. Box 188 Hector, Minnesota 55342 (612)848 -2281 V 345 - s j �� N hC�11 °81 N 0 October 29, 1987 Dear Mayor Ackland: FOR YOUR INFORMATION. Attached is a sample of the informational insert which was sent to all cable television subscribers in your community with their November bills. The insert should be self - explanatory but if you have any questions regarding the rate increase, please feel free to contact me. HS:gw CABLE COMMUNIGA`;ONS SYSTEMS. ING. 1Q Sincerely, Hubertus Sarrazin President RAP!OS CABLE TV, ?NC. NGRTri flM. ENChr.1 CABLE RATE INCREASE EFFECTIVE DECEMBER 1, 1987 As you nrP prnnanly aware. cariP TV montniy rates were kept artdicimy row through local rate requl.atiOns for many years whenever the free market system is tampered with. temporary gains for the consumer are sometimes achieved Unfortunately, however, these types of gains are usually short -lived and in-the long run more costly than had the free market place prevailed Last year when the federal government stepped in and ruled that cable rates be deregulated at the local level, we were tempted to d0 what many cable operators across the country did and raise rates S4 -.S5 a month to cover the lost revenue due to previously regulated rates. We Chose not to take this rather radical approach but chose Instead to Increase rates on a more modest basis spread out over a number of years. Along with the policy of graduaily_bringing our cable rate to a level that will assure us an adequate return on ourinvestm2nt. we have also implemented an upgrading program for our systems allowing ,,s to add more Channels to the system so that you, Our valued customer. can receive an even greater variety of services. Currently In the Hutchinson cable system we are -n the process of 1. Aodmg KTMA, Channel 23. Minneapolis 2. Adding The Discovery Channel (continued on other side) Hopefully, you will agree with us that these additional services are worth the small monthly fee we are adding to your bill. Effective December 1, 1967, your cable rate will be increased by approximately 7 cents a day Or 52.00 a month. We recognize that on a percentage basis this increase is quite high. However, these percentage figures are calculated on a very low base rate and therefore distort the figures dramatically. Obviously we wish that these increases were not necessary. However, over the years we have had many increases In costs that we were unable to pass on t0 our subscribers in a regular manner. It is our intention to continue to operate our cable systems efficiently and in the most eccnonlital Way possible. On the other hand we do not have control over many of c_,r costs, p7rtcularP; in the area of programming fees. These, for example, have double tri;.,ed and ever : :uadnj Dlect n some c:ises over the last 2 to 3 ye:I -s C01151de!!ng r1ir aln OUn' of en; -'mPnt the averag- pers Cn fr. ^uo w3tUting CahIP cab!? ,]a'. i;P =n ;nri - . ?nt,r,ues td be Cite Cf the U^ buys i7 ee found an ✓v ✓r.e�e S lr`-oon rciy r • 0 THE HUTCHINSON SAFETY COUNCIL FOR YOUR INFORMATION The Hutchinson Safety Council met on September 28, 1987 at the Fire Hall at 12:00 noon. There were 12 members present. Prior to the meeting Les Linder reported on his school bus business. He reported Minnesota has some good safety rules regarding bus structure and safety. He purchases the best equipment and safety features available and replaces his buses about every 3 years. He has 30 buses total and has 26 on the road each day. The meeting was called to order by President Warren Kempfert. The secretary's and treasurer's report from August were approved as presented. We welcomed Dennis Asay, Production Superintendent from Pure Culture Products to our Board. For the first item of old business Warren Kempfert presented a traffic study which the City conducted at Hwy. 7E and Bluff on September 10. It appears that the results of the study show a definite need for a light with turn signals at that intersection. A letter of support from the City along with the study was sent to the DOT in Willmar. The next item of business was regarding the SARA Title III Act, Emergency Planning and Community Right to Know. By October 17 we are to have completed our city's emergency response plans. A motion was made and seconded that we write a letter to the City Council asking that the City take a more active stand on this matter and locate an active coordinator from our City. The motion carried unanimously. The next item of discussion was on the County Fair. Les Smith will check on getting the Seat Belt trailer for the McLeod County Fair in 1988. He has spoken to Glen Witte regarding space and will check into any costs related to the display and report back to the Council. For new business, Les Smith reported he has distributed 61 pieces of safety literature. John Renyolds reported the Open House at the Fire Station was very successful. The meeting was adjourned. Our next meeting will be October 26, 1987 at 12:00 noon at the Fire Hall. • Mark Schnobrich will provide the program. Submitted by: Patty Stallman, Secretary TREASURER'S REPORT: Balance on hand 9/28/87 $110.31 Current balance as of 10/26 110.31 Savings Balance as of 10/26 $155.75 o�P clry2 q?VF-C4 '* f HUTCHINSON COMMUNITY ENERGY COUNCIL Minutes and Meeting Notice October 26, 1987 Present: Butch Wentworth, Chairman Doug Jost, Energy Coordinator Gary Plotz, Barb Bonniwell, Hugh Foster, Jay Beytien Absent: Glen Matejka, Brenda Meier, Ken Prihoda The meeting was called to order by Butch Wentworth. Doug Jost noted that 65 commercial audit requests have been received to date. He handed out a list of requested audits which also included their status such as whether a survey had been done and in which Phase the audit was in. Doug completed 10 business energy surveys in October. Next, council members were given a copy of the current program financial statement. According to Doug, the present program cycle will extend until December 31, 1987 instead of Novmeber 30 as was previously planned. Doug _gave the council a brief overview of the Community Energy Council Workshop he attended in Brainerd. Marketing Energy Conservation was the theme. The information should prove helpful in developing the next grant cycle program. The Downtown Business Association meeting Doug attended was provided with information on the audit program, but no members signed up for the audit, Doug stated. A statewide list of the most recent Community Energy Projects was handed out by Doug to C. E. C. members. Next Doug- handed out information on the meeting that Butch himself had with representatives of the North American Water Office company. The idea is to retrofit some or all of Hutchinson with high efficienty lighting to reduce pollution and conserve energy. Another meeting has been set with Phillips Lighting and the Utility to further consider the possibilities. The State is offering a free Energy Test Equipment Workshop on November 17 which Doug expressed interest in attending. The Conference of Local Energy Officials (C. L. E. 0.) has announced a field trip to Red Wing the third Saturday in November and Doug asked council members if they would be interest - ed in it. The tour would include energy conservation in historic buildings as part of a city wide program, the refuse burning /steam generating system and the energy conservation /rehabilitation program. Anyone interested should contact Doug. It appears that the Hutchinson Community Development Corporation has iden- tified five (5) projects so far for its commercial rehab loan program. Part of the rehab for a business which is energy related could utilize the existing low - interest loan program for energy conservation. For further information contact Doug or John Bernhagen. The meeting adjourned a little before I p.m. Meeting Notice: The November 23, 1987 at building, lower level. Doug Jost, Recorder next Hutchinson C.E.C. meeting will be on Monday, 12:00 noon in the Central District Services office • is eesent: sent: *Excused FOR YOUR INFORMATION PIONEERLAND LIBRARY SYSTEM BOARD MEETING October 12, 1987 Peg Mossberg, Spicer* James Phalan, Graceville Representing: Big Stone County Steve Boehlke, Montevideo " Chippewa County Paula Gilsrud, Montevideo Kay Frederickson, Murdock Chippewa County Stan Jacobson, Granite Falls " Chippewa County Kathleen Kubasch, Winsted Albert Linde, Hutchinson* McLeod County Shirley Nowak, Silver Lake " McLeod County Marian Miller, Grove City Gladys Nelson, Ortonville* Meeker County Howard Turck, Litchfield " Meeker County John Langan, Danvers Swift County Curtis Johnson, Appleton Appleton Rose Engebretson, Bird Island Bird Island John Nevins, Dawson Dawson Lionel Barker, Glencoe Glencoe Robert Furan, Graceville Graceville Shirley Schutt, Kerkhoven Kerkhoven Delores Condon, Litchfield Litchfield Judy Oestreich, Litchfield Litchfield Linda Ulrich, Renville " Renville Jeanette Buchanan, Willmar Willmar Carol Conradi, Willmar " Willmar Burton Sundberg, Director Katherine Matson, Associate Director David Lauritsen, Chippewa County Library Director Rebecca Huseby, Pennock* Representing: Orlynn Mankell, New London* " Peg Mossberg, Spicer* " Richard Post, Prinsburg " Lilah Buhr, Stewart* " Jerome Waters, Litchfield* " Kay Frederickson, Murdock " Jeff France, Benson " Adelle Jacoby, Hector* " Albert Linde, Hutchinson* " Linda Willmsen, Hutchinson* " Anne Maguire, Madison* " Gladys Nelson, Ortonville* " Richard Emery, Willmar* " absence Kandiyohi County Kandiyohi County Kandiyohi County Kandiyohi County McLeod County Meeker County Swift County Benson Hector Hutchinson Hutchinson Madison Ortonville Willmar Chairman Boehlke called the meeting to order at 7 :40 p.m. Jeanette Buchanan was appointed Secretary pro tem for this meeting. Buchanan /Condon moved to approve the September 14, 1987, Executive Committee minutes. Carried. Johnson /Conradi moved approval of treasurer's report. Carried. Director's Report: 1. Mr. Sundberg will give a detailed update of the 1987 budget at the November meeting. The 1988 budget requests have been sent to all governing units. No •written objections have been received within the 45 day limit. Mr. Sundberg stated he has been involved in several discussions on the state level regarding making regional libraries into taxing districts and giving the library boards taxing authority. He will keep the Board informed on this matter. 2. Xt the last Executive Committee meeting, "voting rights" of alternate* *vas discussed. There is no provision in the Agreement or By -Laws so absence of a Board member simply means a "no vote," according to Mr. Sundberg. 3. PLS sweatshirts are on sale for $10.00 each. 4. PLS circulation reports for September and October, in addition to the • quarterly bookmobile report, were reviewed . S. The Public Library Newsletter and clippings were passed around. Barker /Jacobson moved payment of bills. Carried. Committee and Project Reportse 1. SAMMIE Coordinator position -- Interviews will be held next week. -K. Matson is the new PLS representative on the SAMMIE Advisory Council. 2. The MLS Conference was held recently at Maddens. Three staff attended the full conference and two attended part of the conference. 3. PLS Retreat at Green Lake Bible Camp, October 22 -23, 1987. Twenty -seven people. have registered for the full retreat. A total of 43 people are registered for Thursday and 30 for Friday. 4. The Child Care Providers workshops have ended. They ware held at eight different locations and a total of 151 people attended. Communications: I. A letter was received from LDS that a Federal auditor would not be visiting any regional libraries and was recommending that the audit not be pursued any further. 2. A letter was received from Al Lewis at LDS confirming the data filed that PLS is serving 130,036 population according to the 1980 census. 3. Every governing unit in PLS has received a letter from the state certifying what each unit must pay in 1988 to remain eligible for state aid. 4. 1988 Budget requests -- As noted above, 45 days have expired since the • budget requests were sent to each governing unit. S. The Pioneerland /Madison school contract for library services through -tbe Madison Public Library is being renewed. An estimated amount for-duplicating services was added to the contract. Old Business: 1. "Extension of Access" -- Letters have been sent to three county commission boards affected by this legislation. No responses have been received to date. Jan Feye- Stukas will be the state liaison to PLS on this matter. A meeting on this will be held October 27, 1987, at 6 :30 p.m. at Montevideo. Mr. Boehlke will chair the meeting. New Business: 1. Alternates "voting rights" at Board meetings was discussed. No action was, taken. 2. Mr. Sundberg reviewed the following administrative procedures in light of guidelines set forth in Article VII of the PLS By -Laws: a) An employee's position within the classification and pay schedule is the result of the work of a salary consultant, Donald Anderson, and a committee of staff members, who did their study in 1985. They presented their report to the PLS Library Board in December 1985, at which time it was approved and adopted as the pay schedule beginning January 1, 1986. Changes in position within the schedule may be made upon the recommendation of the Director and approval of the PLS Board Personnel Committee. Such request for change may be initiate�y the employee, by the employee's supervisor, by the Director, or even by th local Library Board. Changes would be carefully considered and may not be approved to the satisfaction of the person initiating the request. b) The number of books and other materials assigned to a community library is directly proportionate to the percentage of the total population served by that library and the size of the PLS book (materials) budget. In that population is a determining factor in what a governing unit must pay to PLS, it must also be factor in determining what it spent in.that, area. Additional amounts for cal community book purchases may be spent by the local community or paid to PLS for that specific purpose. Several local communities are now doing either of these. c) The Director is ultimately responsible for book selection procedures but has delegated much of the responsibility to qualified personnel. Several community head librarians have been given full responsibility for selection of all books in their library. For many of the smaller libraries, the Associate Director is responsible for book selection but will consider delegating more responsibility to those head librarians who have demonstrated their interest and ability in this function. All staff recommendations for book purchases are seriously considered. d) The'Director is also responsible for hiring of all personnel but has delegated much of this responsibility-to other qualified personnel. Most head librarians of all community libraries have been authorized to hire their own personnel under PLS guidelines. The Director and Associate Director share in the responsibility of hiring head librarians for each community library and other professional positions. Other: November and December meetings will be Executive Board meetings unless the Director deems it necessary for the full Board to meet. The meeting was adjourned at 9:10. • Jeanette Buchanan Secretary Pro Tem • FOR YOUR INFORMATION • HUTCHINSON FIRE DEPARTMENT NOTES ON SEPTEMBER 26, 1987 OPEN HOUSE We set up 4 main committees: 1) Advertising 2) Registration 3) Food 4) Demonstration What each committee did, and possible improvements. 1) Advertising: KDUZ - 50 radio ads Live broad cast day of event Roundtable in week of event Cost $500.00 Hutch Leader - 3 ads done by Mark Christensen Cost $150.00 (Approx.) 2) Registration: Gave away pens at registration table along with 911 stickers for all phones in each house and also balloons for the kids. Had a display of several pamphlets on another table. 3) Food: Pork producers came in and cooked "Rib Tickler" sandwiches. Sold sandwiches and 1 glass of pop for $1.00 with pop refills costing .25. (no profit, just covered cost) • Had a 2 burner coffee urn (made excellent coffee) Improvements: Need more help. (wives ?) minimum of 5 Need direction of flow Have more room Set up earlier 4) Demonstrations: Movie Fire Power - Not many people attended (about 60). Need to put up signs to tell where movie is showing. Run movie less often, and have a variety of movies, possibly training films Auto Exrication - 2 cars, 2 demonstrations. That was plenty. put bleachers on same side. Used Gary Hotovec's truck for P.A. Move away to allow more viewing. Repelling - Was done twice (only scheduled once but people requested it again). Do it more times and explain it better. Fire Extinguisher - Used 2 pits, plus a stove with a pan on it. Went well. Scheduled fine. Use a tarp or backdrop to prevent spray or chemical powder. Use a garden hose with burning chemicals to show what not to do. Fire Pump - Need to schedule times. Need to • differentiate rural and city trucks and what each does. Kids on Fire Hose - Excellent idea. Maybe set up target. Hose of fire truck (incorporate fire Maybe have it from 11:00 - 3 :00. Put a banner over Main Street more in advance. Had about 35 of 40 guys helping. Maybe utilize wives and retirees. The steak fry for fireman and wives was a good idea. Set up a more permanent P.A system in the fire station. Bull horns hard to talk into. Use signs telling what each truck is, and what it does. Use 'Annie" set up, show CPR! Show tools that we use (Axe, Haoligen, etc.) Maybe close 3rd Ave. farther to allow to shoot water. Set up fire pit demo according to wind. pump and ,ids on hose) Get Out Alive - (River Falls Wisconsin) Excellent *or kids. Paid $300 for the use, well worth it. Need 6 people to run it. Use melted • phone. Give out stickers. Fire Fighter Gear - Excellent. Use 4 guys with 2 tables, one for kids, one for adults. (Take pictures and sell!) Stop, Drop, A Roll - Worthwhile, use stickers. 2 mats from high school. Switch people. Electrical - Drop it or have the demonstration with hot dogs and electricity from Hutch utilities. Slides of Park Towers were good. Wood Stove - Information and demonstration good. Need more information on chimney cleaning. Maybe have Jim Faber for wood stoves. Pluggy the Fire Hydrant -Hard to work with in the big crowd with everything else going on. Fire prevention program hard to communicate. Toy Fire Truck Collection- (Myron Johnson) Good! General Comments and Improvments Maybe have it from 11:00 - 3 :00. Put a banner over Main Street more in advance. Had about 35 of 40 guys helping. Maybe utilize wives and retirees. The steak fry for fireman and wives was a good idea. Set up a more permanent P.A system in the fire station. Bull horns hard to talk into. Use signs telling what each truck is, and what it does. Use 'Annie" set up, show CPR! Show tools that we use (Axe, Haoligen, etc.) Maybe close 3rd Ave. farther to allow to shoot water. Set up fire pit demo according to wind. '4DUT =S FOR YOUR INFORMATION HUTCHINSON riRE DEPARTMENT • REGULAR MEETING Monday, October 5, 1987 The meeting was called to order at 7:55 p.m. The minutes of the previous meetings were read and approved with minor changes. Tom Pessek reported that the upcoming dance will be held January, 16 1988. The band will be Soundsation. Mike Schmidt reported that the kitchen is now open. Suggestions needed for lunches. Mike also thanked the Open House Lunch Committee for a job well done. Also, a letter of appreciation will be sent to the Pork Producers for their efforts. John Reynolds reported that the Safety Council is looking at the results of a traffic study done at the intersection the Bluff Street and Highway 7 with the possibility of a traffic light being installed. They also discussed the hazardous material controls that need to go into effect as of October 13, 1987. Cliff Popp passed away. Wear dark blue uniforms to funeral. Jim Popp stated that the Open House went well. About 1000 people were in attendance. We will take a group picture next Monday night. Wear light blue uniforms. • A motion was made and seconded to issue a uniform along with the protective gear when a person is voted on to active membership. Motion passed. The nominating committee read the ground rules for the upcoming election. They are as follows: All officers will be elected by a simple majority. If 3 or more people run for the same office, the top 2 vote getters will run against each other and the person with the most votes or the simple majority will win the election of that office. The chief must also have a majority vote but will have an absentee ballot. The following order will be used for the election: City Captain Ladder Captain Rural Captain Rescue Captain City Lieutenant Ladder Lieutenant Rural Lieutenant Rescue Lientenant • Anybody can run for any office. If not elected to that office, they may be nominated for any other office. A motion was made and seconded to accept the proposal of the nominating committee. Motion passed. 4INUTES 'iUTCHINSON =IRE DEPARTMENT 10/5/37 The following bills and runs were allowed paid from their proper accounts. • General Account Cit Account 114 20.00 r are Supply 13.90 City Rec Dept. 200.00 Drummond Am. Corp. 127.97 Homestead Creations 106.00 Hager Jewelry 2.73 Jeff Dobratz 33.00 Hager Jewelry 3.26 Civic Supply 252.22 Allen Office 3.13 River Falls FD 300.00 The Observer 10.00 Total 1?7 Coast -to -Coast 1.79 Red Owl 5.82 Rural Account Mcleod County 28.30 Jeff -Oo ratz 33.00 Hutch Fire & Safety 38.08 Dick Popp 19.25 Coast -to -Coast .74 Dan 2ieman 21.25 Hutch Wholesale 48.09 John Reynolds 8.00 Hutch Wholesale 19.95 Orlin Henke 29.25 Hutch Medical Center 270.00 Brad Emans 30.75 Popp Electric 75.31 Randy Redman 9.50 Quade Electric 8.85 Total 15T-.a Hager Jewelry 8.89 Snyder Drug 4.10 Total 67T.R September Runs 9/4 French 9/14- Drill /Meeting • 1 9/8 Mollberg 9115 Gilhousen I 9/9 Schutz 9/17 West Elementary ))) 9/9 Meyer 9/19 Hutch Mall 9/10 Hutch Technology 9/21 Drill 0/10 Park Elementary 9/28 Drill 9/12 Mutual Aid /Brownton 9/28 Wren Inc. Rescue 9/29 Hutch Mall A letter was read from the Central Minnesota Firemans Reginonal Association, regarding the upcoming annual meeting and election of officers. We should find a representative to run against Jerry Pollack. Butch to contact other chiefs. John Reynolds noted that our backboard and body bag have been returned. Dick Popp as safety officer has been assigned to #224 for radio communications. Larry Thompson is the new Fire Police to replace Dick Popp. If you drive your own vehicle to a fire scene, identify yourself to avoid confusion for fire police. Also fire police's vehicles need to be see' more. A Motion was made and seconded to purchase 2 rotating red lights for fire police vehicles. Motion Passed. • Butch, Brad and Randy will be attending a chiefs conference October 15 thru 18. `1i :�uTES HU7HINSON FIRE 7EPART:'ENT 10/5/87 We may possibly have an Employers Appreciation Night. Brad noted that when we use salvage covers, to spray water on them to avoid holes being burned in them. Randy noted that a C.I.M. class will be starting. There will be a sign up sheet in the control room, sign up. About 15 -16 people will be able to attend. A second session will be added if needed. He also noted a National Fire Academy course is being offered titled: Firefighter Safety and Survival. Dick Popp noted that any driver of any fire truck shouldn't go through the red lights and stop arm of a school bus. Please make sure all trucks are filled with water after each run. The meeting was adjourned at 9:00 p.m. Sincerely, Jeff Dobratz Secretary MINUTES FOR YOUR INFORMATION HUTCHINSON FIRE DEPARTMENT OFFICERS MEETING Monday, October 12, 1987 The meeting was called to order at 9:30 p.m. The following organizations and people will receive apreciation certificates for their participation in our September 26 Open House: River Falls Fire Department McOonalds Myron Johnson KDUZ LeRoy Posusta Mr, and Mrs. Bill Arndt (McLeod County Pork Producers) Hutch High School Butch will be meeting with the Y.F.W. to present our list of things to buy with their possible donation. 40 Jeff to contact Town Board clerks for upcoming meeting on Thursday, November 5. The meeting was adjourned at 9:42 p.m. MINUTES HUTCHINSON FIRE DEPARTMENT RELIEF ASSOCIATION Monday, October 19, 1987 FOR YOUR INFORMATION The meeting was called to order at 9:18 p.m. Minutes were read and approved. Gary Henke gave the treasurers report listing $414,007. is assets as of September 30, 1987. He also noted that a $5,000 Death Benefit was given to Ella Popp. He also noted that a check in the amount of $30,600. was received for 2% money. Gary noted that on November 20, 1987, a $40,000. certificate will mature. Gary will reinvest $90,000. on a 3 month certificate. A motion was made and seconded to invest $90,000. on a 3 month certificate. Motion passed. Gary has not heard from the state on death benefit and other questions. Gary and Steve are still working on the By -laws. There will be a Public Pension Fund Conference October 29 and 30. Eric's term as president and Larry's term as vice president are up at the end of the year. Need a slate of candidates. The meeting was adjourned at 10:00 p.m. Respectfully, Jeff Dobratz Secretary • i is :� •.c 4. NAME 0 Hughie Jerry . EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL FOR YOUR INFORMATION DATE Novenber 3, 1987 ADDRESS Lot 119, C.C. Terrace, Hutchinson 0 JOB TITLE m an, Wastewater Treatment Facility SUPERVISED BY Randy DeVrles EMPLOYMENT STATUS NEW EMPLOYEE __POTHER : see caoments FULL TIME _Y PART TIME OR SEASONA Half time PAY RAT COMMENTS Has uvrked under Green Thumb progrm for several years on a half time basis. Green Throb will attempt to provide another subsidized a ployee to replace him. Per budget for new plant. THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL POLICY AND TO THE COUNCIL APPROVED SELECTION PROCESS. — DEPARTMENT HEAD T Q j k PERSONNEL COORDINATOR CITY A AINIS%RATOR s • FOR YOUR INFORMATION ANALYSIS OF OPINION SURVEY COMMUNITY OF HUTCHINSON r� q q o 2 `'�klowvul © ate$- /"'` 1 ca1u er f l� !� &eA,"wk AX) Compiled by: Amy Noren Mary Baumgarten BUSINESS TO BUSINESS TELEMARKETING PROGRAM • Market Research Option Technical Institute of Hutchinson 200 Century Avenue. Hutchinson, MN 55350.3183 The survey conducted with the citizens of the City of Hutchinson resulted in feedback from an audience of 391 participants. Following is a graph depicting the distribution of responses to the survey according to Location. F 182 R E 85 Q U 68 E N 51 C Y 34 17 8 SOURCE OF SURVEY SURVEY ■ * N J P • • '1 o s �- r O Y The information was gathered from the elder segment of the population, with the majority of those surveyed being over the age of 40. F R E f� 11 E N C Y 96 SO 64 48 .:.G 16 0 AGE OF HEAD OF HOUSE SURVEY ■ to r t 'n T O p Y J O n O � J N R u 11 J- U • The occupations of those surveyed show strong representation of the retired, clerical, management and professionals. Making note of the fact that a large portion of the population of Hutchinson is laborers and farmers, these not being represented proportionately in the survey. F 78 R E 65 0 U 52 E N 39 C Y 26 13 0 OCCUPATION SURVEY ■ o 'e D • n n r �s 8 > w a s O R • • Y R • � w O w K O M 1 P O. R h O � • < G Y ■ w O A w • R 3 C A A .0 0 M 9 R • ✓• • .* Q q 0 R V ' 7 a O O w M F r g R = N s n S Analysis of the survey shows that those completing the survey have lived in Hutchinson an extended length of time or have moved to the city in recent years. F 174 R E 145 f� !+ 11E E .. G G �J N TIME IN HUTCHINSON SURVEY W �- o w r � s C 0 N n 'Housing is a major concern for those sampled. The following graphs depict these needs and concerns being market rate rental apartments. low cost rental apartments, single family rental houses, and single family owned houses. HOUSING NEEDED HOUSING NEEDED No N09RESF t Y173 JJ Y N ES 96 YE99 N 68 MARKET RATE RENT APT - HOUSING HEEDED SINGLE FAMILY HOUSE OWNERSHIP YES N82 126 172RESF N17e 41 HOUSING NEEDED LOU COST RENTAL APT. NO 122RESF HOUSING NEEDED NO RESP ISO • SINGLE FAMILY RENTAL HOUSE TONHHn"SIE OR CONDO NO RESP 203 i i i • R 342 E 235 9 U cc ^28 E H 171 G Y 114 57 6 LOOKING FOR HOUSING SURVEY a OK�y O :A K 4 J O O An important point to note from the survey is that 11.5% of those polled are looking for different housing at the present time. Most of the audience polled feel that Hutchinson, as a whole, provides adequate stores in which to shop. F 228 R E 195 0 ii 152 E it 114 r ra 7R ADEQUATE:STORES SURVEY ■ L_i � •< a r N ~ U F O t rt But the market sampled shows dissatisfaction with the downtown shopping district with shopping preference being at the Mall and out of town. R Q U E N C Y WHERE WE SHOP 126 w o 185 84 f P n O 63 A V n m n O 42 21 G C n J h n M n ry a :S w o n Y Y n o � n 0 � � Y Y O K O 7 The following graph shows that lack of variety, inconvenient store hours, parking, and unreasonable prices are the major problem areas of the downtown shopping district. PROBLEMS IN DOWNTOWN NO RESP M YES NO 6a F R E Q U E N C Y 228 130 152 114 76 38 c, Y m n F O V h n N G w n n n m N O n V Q m ti F a i 0 w o n z y N f P n O A V n m n O G C n J h n M n ry a :S w o c � n o � w n n n m N O n V Q m ti F a i 0 Those concerned with the future of the downtown shopping district think that more retail, more restaurants, and more specialty shops should be considered. F 216 E 180 Q U 144 E N 108 C Y 72 36 0 FUTURE OF DOWNTOWN NO RESP oil YES NO ba Listed below are the most frequently listed responses to the opinion questions within the Business & Commercial section of the survey. (Note the large number of nonresponse to these questions.) III. B. What types of stores or services should Hutchinson have that is not now provided? * Stores Most Requested Tallies 1. Variety 27 2. Target 23 3. Department Store 22 • 4. Discount Building Storr- 20 5. Steak House 19 • 242 did not respond K M 0 K m 7 e m e e m e � m � m m Y S O O P y n e P Listed below are the most frequently listed responses to the opinion questions within the Business & Commercial section of the survey. (Note the large number of nonresponse to these questions.) III. B. What types of stores or services should Hutchinson have that is not now provided? * Stores Most Requested Tallies 1. Variety 27 2. Target 23 3. Department Store 22 • 4. Discount Building Storr- 20 5. Steak House 19 • 242 did not respond III. D. Why would you shop out of town? Reasons Most Requested Tallies 1. Better Variety 83 2. Selection Greater 81 3. Better Prices 73 * 197 surveyed did not respond III. G. Please feel free to list any other areas that you would like to see changed. * Areas To Be Changed Tallies 1. Steak House 10 2. Revitalization of Downtown 9 * 328 surveyed did not respond Listed below are the most frequently listed responses to the opinion questions within the General section of the survey. IV. A. What do you like about Hutchinson? * Liked Tallies 1. Clean Town g0 2. Nice Size 80 3. Friendly 75 * 117 did not respond IV. B. Wh 1. 2. 3. 4. 5. at do you dislike about Hutchinson? * Dislike Tallies Traffic 28 Parks as Hang Out /Library 20 City Government 19 High Property Taxes 19 Deterioration of Downtown 17 * 219 surveyed did not respond IV. C. List one or two things you think Hutchinson should be improved upon.'* * 206 surveyed did not respond • • Improvements Tallies 1. Restaurants 37 2. Traffic 23 3. Transportation 20 4. Better Stores Downtown 16 5. Competitive Liquor Store 12 6. Youth Center 12 * 206 surveyed did not respond • •