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cp12-08-1987 cHUTCH INSON CITY CALENDAR SUNDAY -6- WEEK OF � %7, -: December 6 To December 12q VIEDNESDAY -9- 10:00 A.M. - Directors Me at City Hall 5:30 P.M. - Police Chief Interviews at Hospital Con- ference Room THURSDAY -10- MONDAY -7- 8:00 P.M. - Fire Department Meeting at Fire Station FRIDAY -11- 5 :00 P.M. - Special City Counci Meeting at City Ha] (Public Hearing on Project 87 -38 !OFFICE CHRISTMAS PARTY ... VICTORIAN INN TUE &Y -8- 10:00 A.M. - WWTP Meeting at Plant Site 7:30 P.M. - City Council Meeting at City Hall SATURDAY -12- AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, DECEMBER 8, 1987 1. Call to Order - 7:30 P.M. 2. Invocation - Rev. Ken Veal, Seventh Day Adventist Church 3. Consideration of Minutes - Regular Meeting of November 24, 1987 and Bid Opening of November 25, 1987 Action - Approve as distributed - Approve as amended 4. Routine Items (a) Reports of Officers, Boards and Commissions 1. Building Official's Report - November 1987 2. Police Commission Minutes of November 23, 1987 3. Airport Commission Minutes of November 30, 1987 4. Hospital Board Minutes of October 20, 1987 (b) Application for Snow Removal Permits • 1. David Blake 5. Steve Vacak 2. Lloyd Christensen 6. Rhonda Crotteau 3. Milt Hanson 7. Edwin Karg 4. Dick Ewert Action - Motion to order report and minutes filed and issue permits 5. Public Hearing - 8:00 P.M. None 6. Communications. Requests and Petitions (a) Update Report By C.A.M. On Police Station And Change Order for Door Position Switch Acton - Motion to reject - Motion to approve change order 7. Resolutions and Ordinances (a) Ordinance No. 14/87 - An Ordinance Extending The Corporate Limits Of The City Of Hutchinson To Include Certain Unincorporated Territory Bordered By Land Within The City Limits And Abutting Thereon (Deforest Wagner Annexation) Action - Motion to reject - Motion to waive second reading and adopt El CITY COUNCIL AGENDA - DECEMBER 8, 1987 0 (b) Resolution No. 8663 - Resolution For Purchase Action - Motion to reject - Motion to.waive reading and adopt (c) Resolution No. 8664 - Resolution Adopting Liquor Fund, Water /Sewer/ Refuse Fund And Central Garage Fund Budgets for Fiscal Year 1988 Action - Motion to reject - Motion to waive reading and adopt (d) Resolution No. 8665 - Resolution Relating To Development District No. 4; Directing The McLeod County Auditor To Distribute The Captured Assessed Value of Tax Increment Area Four Among Affected Taxing Districts In 1988 .: Action - Motion to reject - Motion to waive reading and adopt (e) Resolution No. 8667 - Transferring $30,427 From The 1985 Tax Increment Construction Fund To 1985 Tax Increment Debt Service Fund Action - Motion to reject - Motion to waive reading and adopt (f) Resolution No. 8668 - Transferring $23,668 From The 1980 Tax Increment Debt Service Fund To 1982 Tax Increment Debt Service Fund Action - Motion to reject - Motion to waive reading and adopt 8. Unfinished Business (a) Consideration of Road Way Easement Along South Border of City Water Tower Property for Kevin Froeming (DEFERRED NOVEMBER 24, 1987) Action - Motion to reject — Motion to approve and issue easement (b) Consideration of Merger of North American Cable Systems And Star Midwest, Inc. (DEFERRED NOVEMBER 241 1987) Action - Motion to reject - Motion to approve and authorize signing transfer form (c) Consideration of Awarding Bid for Well And Well House No. 7 (DEFERRED NOVEMBER 25, 1987) Action - Motion to reject - Motion to award bid (d) Consideration of Establishing An Advisory Committee On "Design Review" Prior to Building Permit Issuance In Downtown Area (DEFERRED NOVEMBER 10, 1987) Action - 'Motion to reject — Motion to approve and waive reading and adopt Resolution No. 8666 N CITY COUNCIL AGENDA - DECEMBER 8, 1987 (e) Consideration of Preliminary Report On 1988 Projects (DEFERRED DECEMBER 2, 1987) Action - 9. NEW BUSINESS (a) Consideration of Sturges Ditch Dispute Action - (b) Consideration of Advertisement for Bids to Refurbish 1971 Ward LaFrance Pumper Fire Truck Action - Motion to reject - Notion to approve and advertise for bids on December 30, 1987 at 5:00 P.M. ' (c) Consideration of Staffing /Job Descriptions /Grades/Organizational Chart for Vater/Wastewater Department Action - Motion to reject - Motion to approve recommendations • (d) Consideration of Bid from Minnesota Body for 1976 Hutchmobile Action - Motion to reject - Motion to approve and award bid (e) Consideration of Establishing Policy On State Improvement Projects On Either Concrete Or Asphalt Surfacing Action - (f) Consideration of Reimbursement for Crop Damage from Project No, 87 -17 Action - Motion to reject - Motion to approve payment (g) Consideration of Proposal By Larry Bethke for Change In Site Plan In Helland's First Addition Action - Motion to reject - Motion to approve change in site plan (h) Consideration of Christmas Eve Holiday Action - (i) Consideration of Voting Machine Replacements Action - 0 3 CITY COUNCIL AGENDA - DECEMBER 8, 1987 0 (j) Consideration of Job Description And Grade Classification for 1988 Budgeted Employee In Park & Recreation Department Action - Motion to reject - Motion to approve 10. Miscellaneous (a) Communications from City Administrator 11. Claims. Appropriations and Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment H E 0 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, NOVEMBER 24, 1987 Prior to the City Council meeting, a presentation was made at 7:00 P.M. by rep- resentatives of Business Records Corporation, Ninnesota regarding its optical scan voting system on voting machines. 1. The meeting was called to order by Mayor Ackland at 7:30 P.M. The follow- ing were present: Mayor Paul L. Ackland, Aldermen Mike Carls, Marlin Torger- son and Pat Mikulecky. Absent: Alderman John Miinar. Also present: City Administrator Gary D. Plotz, Director of Engineering Eugene Anderson, and City Attorney G. Barry Anderson. 2. INVOCATION The invocation was given by the Reverend Wesley Vagie, 3. CONSIDERATION OF MINUTES The minutes of the regular meeting of November 10, 1987 and bid opening of November 18, 1987 were approved as distributed. 4. ROUTINE ITEMS • (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FINANCIAL REPORT - OCTOBER 1987 2. NURSING HOME BOARD MINUTES•OF OCTOBER 22, 1987 3. PLANNING COMMISSION MINUTES OF OCTOBER 20, 1987 4. HUTCHINSON POLICE COMMISSSION MINUTES OF NOVEMBER 9, 1987 (b) APPLICATION FOR CHRISTMAS TREE SALES PERMITS 1. LEONARD RIEMANN 2. CYNTHIA BEADELL 3. CHARLES PULKRABEK (c) APPLICATION FOR SNOW REMOVAL PERMITS 1. RON HANSEN 6. DALE STURGES 2. RICHARD SMYKALSKI 7. KERRY KRUEGER 3. FLORENCE MADSEN - DIAMOND 5 WRECKING 8. JEROME EBERT 4. GENE CARDA 9. GENE BETKER 5. JOE SCHULTZ 10, JIM HAASL 11. ED RETTMAN, JR. The motion was made by Alderman Carls, seconded by Alderman Torgerson, to approve the report and minutes and to issue permits. Motion carried unanimously. (d) HUTCHMOBILE ADVERTISING FUNDED BY NN /DOT 1 N_ CITY COUNCIL MINUTES - NOVEMBER 24, 1987 0 Alderman Carls moved to approve the advertising which is 100 percent reimbursable by NY /DOT. Motion seconded by Alderman Torgerson and unanimously carried. 5. PUBLIC HEARING - 8:00 P.M. (a) REFINANCING OF INDUSTRIAL REVENUE BONDS FOR DEVELOPERS DIVERSIFIED,LTD. Mayor Ackland called the hearing to order at 8:00 P.M. and explained that Developers Diversified wished to refinance the industrial revenue bonds for that portion of the Hutchinson Mall under the name of Hecht Associates, Ltd. The latter had assigned its rights in the project and in the loan documents relating to the Series 1982 Bonds to Developers Diversified, Ltd. _ No one was present to be heard. Alderman Torgerson moved to close the hearing at 8:01 P.M. Motion seconded by Alderman Carls and carried unanimously. Following discussion, the motion was made by Alderman Carls to author- ize signing the documents and waive reading and adopt Resolution No. 8660. Alderman Torgerson seconded the motion and unanimously carried. 6. COMMUNICATIONS, REQUESTS AND PETITIONS i (a) CONSIDERATION OF REQUESTED CHANGE ORDERS FOR POLICE STATION Alderman Torgerson moved to approve the change orders. Motion seconded by Alderman Carls. During discussion Sgt. John Gregor reported that four of the five items on the change order could be deleted at this time, and only the frosted windows on the cell exterior needed to be approved. Alderman Carls moved to amend the motion to approve only item No. one in the change order for frosted windows. Alderman Torger- son seconded the amended motion and unanimously carried. Main motion carried unanimously. (b) CONSIDERATION OF REQUEST OF MONTH -TO -MONTH EXTENSION OF SENIOR NUTRITION LEASE It was reported the Senior Nutrition Program was considering the option of private catered contract bidding which would affect the existing central kitchen system. Additional information would be available by the first of the year. Following discussion, Alderman Carls moved to approve and authorize signing the lease on a month -to -month basis. Motion seconded by Alder- man Torgerson and unanimously carried. 7. RESOLUTIONS AND ORDINANCES • E 0 CITY COUNCIL MINUTES - NOVEMBER 24, 1987 (a) ORDINANCE 10. 14/87 - AN ORDINANCE EXTENDING THE CORPORATE LIMITS OF THE CITY OF HUTCHINSON TO INCLUDE CERTAIN UNINCORPORATED TERRITORY BORDERED BY LAND WITHIN THE CITY LIMITS AND ABUTTING THEREON (DEFOREST WAGNER ANNEXATION) The motion was made by Alderman Mikulecky, seconded by Alderman Carla, to waive first reading of Ordinance No. 14/87 and set second reading December 8, 1987. Motion unanimously carried. (b) RESOLUTION N0. 8658 - RESOLUTION FOR PURCHASE Alderman Carla moved to waive reading and adopt Resolution No. 8658. Motion seconded by Alderman Torgerson and carried unanimously. (c) RESOLUTION N0. 8659 - TRANSFERRING $20,000 FROM LIQUOR STORE TO GENERAL FUND The motion was made by Alderman Torgerson, seconded by Alderman Carla, to waive reading and adopt Resolution No. 8659. Motion unanimously carried. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF ROAD WAY EASEMENT ALONG SOUTH BORDER OF CITY WATER TOWER PROPERTY FOR KEVIN FROEMING (DEFERRED NOVEMBER 10, 1987) Following discussion, Alderman Torgerson moved to defer until the next City Council meeting. Motion seconded by Alderman Mikulecky and car- ried unanimously. (b) CONSIDERATION OF SET -UP LICENSE AT SODBUSTER SALOON (DEFERRED NOVEMBER 10, 1987) Acting Police Chief Kirchoff reported that the City does not have any established regulations regarding set -up licenses. Therefore, it was his recommendation to reject the request. Alderman Torgerson moved that upon the recommendation of the Police Chief, to disapprove the set -up license. Motion seconded by Alderman Carla and carried three to one, with Aldermen Carla, Torgerson and Mayor Ackland voting aye and Alderman Mikulecky voting nay. (c) CONSIDERATION OF AWARDING BID FOR POLICE DEPARTMENT RECORDING SYSTEM (DEFERRED NOVEMBER 18, 1987) Following discussion, the motion was made by Alderman Torgerson to award the bid to Dictaphone Corp. in the amount of $32,230. Motion seconded by Alderman Mikulecky and unanimously carried. 9. NEW BUSINESS 3 CITY COUNCIL MINUTES - NOVEMBER 24, 1987 0 (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS Alderman Mikulecky moved to discontinue service on November 30 at noon unless other arrangements had been made. Motion seconded by Alderman Torgerson and carried unanimously. (b) CONSIDERATION OF PARTY WALL AGREEMENT BETWEEN HUTCHINSON TECHNOLOGY, INC. AND CITY OF HUTCHINSON Following discussion, the motion was made by Alderman Mikulecky, sec- onded by Alderman Torgerson, to approve and enter into agreement. No- tion unanimously carried. (c) CONSIDERATION OF REIMBURSEMENT FOR CROP DAMAGE CAUSED FROM FORCE MAIN INSTALLATION After discussion, Alderman Carle moved to approve crop damage payment of $300 to Roger Karsten. Motion seconded by Alderman Mikulecky and carried unanimously. (d) CONSIDERATION OF SUBDIVISION AGREEMENT FOR SORENSEN'S ADDITION The motion was made by Alderman Torgerson, seconded by Alderman Miku- lecky, to approve the subdivision agreement. Motion unanimously car- ried. (e) CONSIDERATION OF PURCHASE AGREEMENT FOR AIRPORT PROPERTY City Attorney Anderson reported the City would purchase approximately one acre of land from Citizens State Bank of Gibbon and compensate for an avigational clear zone easement for Zone A property. Following discussion, Alderman Carle moved to approve and enter into purchase agreement for the sum of $10,000. Motion seconded by Alderan Torgerson and carried unanimously. (f) CONSIDERATION OF CHANGE ORDER N0, 4 TO INSTALL FLOW EQUALIZATION BASIN FENCE ADDITION AT WASTEWATER TREATMENT PLANT Project Engineer George MacDonald reported that the Minnesota Pollution Control Agency had recommended a fence be installed around the basin and had indicated the cost of $8,328 for a 8' high cyclone fence would be grant eligible. The City cost would be about 45 percent. Following discussion, Alderman Carle moved to approve installation of the fence around the basin. Motion seconded by Alderman Mikulecky and carried unanimously. (g) CONSIDERATION OF CHANGE ORDERS NO. 1, NO. 3, NO. 4 AND NO. 5 FOR SANITARY SEWER PROJECT 4 CITY COUNCIL MINUTES - NOVEMBER 24, 1987 1. CHANGE ORDER NO. 1 - FORCEMAIN REALIGNMENT INCREASE OF $11,831.02 2. CHARGE ORDER 10. 3 - UTILITY CONFLICTS - DIFFERING SITE CONDITIONS INCREASE OF $31844.00 3. CHARGE ORDER 10. 4 - VATERMAIN INTERFERENCE - DIFFERING SITE CONDITIONS INCREASE OF $3,040.96 4. CHARGE ORDER 10. 5 - RESCHEDULE BITUMINOUS PAVING ON GROVE & FOURTH NO CHANGE IN PRICE - JUNE 28, 1988 Following discussion, Alderman Mikulecky moved to approve the change orders. Motion seconded by Alderman Carle and unanimously carried. (h) CONSIDERATION OF STORM SEVER LINE PROBLEM AT HEALTH CLUB City Engineer Anderson reported on previous problems with backup water running into the basement of the Health Club. It was his recommenda- tion to enclose the handicap ramp into the basement, which would re- quire a variance from the Planning Commission. No action was taken, but the City Engineer was instructed to advise the property owner of the solution to the problem. Q) CONSIDERATION OF MERGER OF KORTH AMERICAN CABLE SYSTEMS AND STAR MIDWEST INC. President Hubertus Sarrazin and Keith Olson of North American Cable Systems explained the merger process. North American will be the sur- viving company, and Star Midwest will own the majority of the stock. The City Council will need to approve the transfer. Alderman Mikulecky moved to approve the merger of North American Cable Systems and Star Midwest Inc. Notion seconded by Alderman Torgerson. During discussion, Attorney Anderson suggested that some of the commun- ities being served by the Wisconsin firm be contacted. Alderman Tor- gerson moved to defer to the next meeting. Motion seconded by Alderman Carle and unanimously carried. (j) CONSIDERATION OF FIRST JUDICIAL DISTRICT COURT ORDER TO CLOSE HUTCHINSON DIVISION OF COURT After discussion, the motion was made by Alderman Carle, seconded by Alderman Torgerson, to waive reading and adopt Resolution No. 8655. Motion unanimously carried. . (k) CONSIDERATION OF INSTALLATION OF FIRE HYDRANT ON FREEMONT AVENUE - IMPROVEMENT PROJECT NO. 87 -38 N: CITY COUNCIL MINUTES - NOVEMBER 24, 1987 0 Fire Marshal Field commented on previous efforts to install the fire hydrant on Freemont Avenue which would service the Greencastle units. It was his recommendation to install it this fall before the ground completely freezes. Alderman Torgerson moved.to approve installation. Motion seconded by Alderman Carls. During discussion, City Attorney Anderson recommended that the City attempt to assess the cost to the affected parties, which would require a public hearing. Alderman Torgerson amended his motion to set a public hearing on improvement project No. 87 -38 for December 11, 1987 at 5:00 P.M. and to waive readings and adopt Resolutions No. 8661 and No. 8662. Amended motion seconded by Alderman Carle and unanimously carried. Main motion carried unanimously. (1) CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF SORENSEN'S ADDITION SUBMITTED BY LARRY SORENSEN WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION The motion was made by Alderman Mikulecky, seconded by Alderman Torger- son, to approve the final plat and waive reading and adopt Resolution No. 8656. Motion unanimously carried. (m) CONSIDERATION OF VARIANCE REQUESTED BY V.F.W. WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH STIPULATION Following discussion, Alderman Torgerson moved to approve the variance with the stipulation that other properties purchased by the VFW within that block would be turned into parking area also and to waive reading and adopt Resolution No. 8657. Alderman Carls seconded the motion and unanimously carried. (n) CONSIDERATION OF FINAL PLAT OF JONATHAN'S SUBDIVISION SUBMITTED BY PAUL BETKER (WITHIN TWO MILE RADIUS) Alderman Mikulecky moved to refer to the County with no objection. -gKo- tion seconded by Alderman Torgerson and unanimously carried. (o) CONSIDERATION OF SKETCH PLAN SUBMITTED BY GERRIT SMITH (WITHIN TWO MILE RADIUS) Alderman Mikulecky moved to refer to the County with no objection. Mo- tion seconded by Alderman Torgerson and unanimouslay carried. (p) CONSIDERATION OF SKETCH PLAN SUBMITTED BY MIKE COMMERFORD (WITHIN TWO MILE RADIUS) Alderman Mikulecky moved to refer to the County with no objection. Mo- tion seconded by Alderman Torgerson and unanimously carried. (q) CONSIDERATION OF SKETCH PLAN SUBMITTED BY ROGER SIEMSON (WITHIN TWO MILE RADIUS) go CITY COUNCIL MINUTES - NOVEMBER 24, 1987 Alderman Mikulecky moved to refer to the County with no objection. No- tion seconded by Alderman Torgerson and unanimously carried. (r) CONSIDERATION OF PRELIMINARY PLAT OF KAMLIN VIEW SUBMITTED BY AL KOGLIN (WITHIN TWO MILE RADIUS) Alderman Mikulecky moved to refer to the County with no objection. Mo- tion seconded by Alderman Torgerson and unanimously carried. RECESS: The City Council adjourned at 9:10 P.M. for a 15 minute recess. (s) CONSIDERATION OF STREET LAYOUT SYSTEM AND NAMING AS PRESENTED BY BUILDING OFFICIAL WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Alderman Torgerson to ap- prove the system and naming. Motion seconded by Alderman Carla and carried unanimously. (t) CONSIDERATION OF AUTHORIZING BRW FIRM TO UPDATE COMPREHENSIVE PLAN WITH PLANNING COMMISSION RECOMMENDATION Following discussion, Alderman Carla moved to approve the BRW firm. Alderman Torgerson seconded the motion and unanimously carried. (u) CONSIDERATION OF SUBDIVISION AGREEMENT FOR KAMLIN VIEW Following discussion, the motion was made by Alderman Torgerson to ap- prove the subdivision agreement. Alderman Mikulecky seconded the mo- tion and carried unanimously. (v) CONSIDERATION OF SUBDIVISION AGREEMENT FOR JONATHAN'S SUBDIVISION Following discussion, Alderman Carla moved to approve the subdivision agreement. Motion seconded, by Alderman Mikulecky and unanimously car- ried. (w) DISCUSSION OF SECOND HANDICAPPED ENTRANCE TO POLICE STATION City Administrator Plotz reported the rear entrance to the new police facility met the handicapped requirements. The front entrance is two feet above the curb due to the water level 10 feet below the surface. Options are being researched for a handicapped entrance to the front of the building. No action was taken. (x) CONSIDERATION OF AUTHORIZING KORNGIEBEL ARCHITECTS TO PREPARE SPECIFICATIONS AND MAKE RECOMMENDATIONS ON FURNITURE FOR POLICE DEPARTMENT It was reported that Korngiebei Architects would prepare the specifi- cations and make a recommendation on the bids received for a cost not to exceed $500. After discussion, Alderman Carla moved to approve 7 CITY COUNCIL MINUTES - NOVEMBER 24, 1987 authorization. Motion seconded by Alderman Torgerson and unanimously carried. (y) CONSIDERATION OF ESTABLISHING DATE OF DECEMBER 1, 1987 FOR SPECIAL CITY COUNCIL MEETING/WORKSHOP Following discussion, Alderman Torgerson moved to set a meeting date of December 2, 1987 at 5:30 P.M. Motion seconded by Alderman Mikulecky and carried unanimously. (z) CONSIDERATION OF POLICE COMMISSION FOR POSITION OF POLICE CHIEF ION OF THREE FINALISTS Police Commission members Jeff Haag and Donn Hoffman submitted the fol- lowing three names as finalists for consideration as police chief: w Steven Madson of Mason City, Iowa; Timothy Taylor of Cannon Falls, MN; and Stephen Sullivan of Oakdale, MN. After discussion, it was the consensus of the Council to interview the finalists on December 9, 1987 in the hospital conference room, start- ing at 5:30 P.M. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz commented on a meeting he attended this week regarding additional funding for the wastewater treatment plant proj- ect. A lobbying group will be formed to try to obtain the additional funds for many cities involved in the same project. A meeting was held today regarding city street lighting. The City En- gineer is working on a recommendation of the areas in the city that,,., need lighting. Also, Butch Wentworth from the utilities will surve the community and determine where street lights are needed. A report will be sent to the Council at a later time. It was reported that Charles Pulkrabek had requested permission to put up a temporary sign at the intersection of Hwy. 7 East and Bluff Street to advertise Christmas trees for sale. The general opinion of the Council was that this would be a bad location for a sign. (b) COMMUNICATIONS FROM ALDERMAN PAT MIKULECKY Alderman Mikulecky inquired of the City Attorney what had been for- warded to the Airport Commission. (c) COMMUNICATIONS FROM CITY ATTORNEY Attorney Anderson reported the District Court Judge had ruled that Sam Ulland was entitled to present his testimony. Therefore, the court 10 1* �I CJ CITY COUNCIL MINUTES - NOVEMBER 24, 1987 date bas been set for December 8, 1987 at 1:30 P.M. There was a request from the developer and financer of the S & L proj- ect regarding a tax issue. The development agreement provided that if there was a shortfall in tax increment revenue and 25 percent short - fail of interest, the developer was to make up that difference. The amount'has been billed and not paid; therefore, in 1985 the City Attor- ney certified to taxes about $5,000. After doing research and talking to the City's bond consultant, Attorney Anderson did not find any stat- utory authority to certify the bill to taxes. It is a situation where taxes have been paid. Therefore, if the Council would agree with the recommendation to decertify the $5,000 sum, the party who paid the taxes can accrue the penalty. Alderman Carls requested a legal opin- ion from the City Attorney for the December 8, 1987 meeting. (d) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING City Engineer Anderson commented on the community signs requested and stated that MN /DOT does not look favorably upon signs posted on their property. There is a problem of sign pollution and site distance. The Director of Engineering requested Council approval of a $50 payment • for a DNR permit for outfall from the wastewater treatment plant into the river. The motion was made by Alderman Carls, seconded by Alder- man Mikulecky, to approve the payment. Motion unanimously carried. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Alderman Carls, seconded by Alderman Mikulecky, to approve and authorize payment from the appropriate funds. Motion carried unanimously. 12. ADJOURNMENT There being no further business, the meeting adjourned at 10:30 P.M. MINUTES BID OPENING WEDNESDAY, NOVEMBER 25, 1987 City Administrator Gary Plotz called the bid opening to order at 2:00 P.M. Also present were: Finance Director Kenneth B. Merrill, Administrative Secretary Marilyn Swanson and Chuck Barger of RCM. The reading of Advertisement for Bids, Construction of Well And Well House No. 7 at Municipal Water Treatment Facilities, was dispensed with. The following bids were opened and read: n U SECT. I SECTION II A Well Pump Piping Build Total Traut Wells, Inc. St. Cloud, MN $74,683 $13,836 $ 6,734 563,391 $158,644 L.T.P. Enterprises Fargo, ND 60,860 14,400 37,000 33,057 145,317 • Layne- Western Co. Long Lake, MN 74,250 15,000 27,700 44,250 161,200 The bids were referred to RCM for review and a recommendation to the December 8, 1987 City Council meeting. The meeting adjourned at 2:10 P.M. n U 0 \I 0 -4O4 Y.S. DFPMiMENTOF CO \�Ba'E r s - arrw ua aL L&r a a Of BY 144//1 RIMMIOTMECaiY W"C Paf1Od Y/a/MfJ/PealldEa {aaYed I R 79 Rafe convert any amna In MN and address &.lofirt, Die Code/ REPORT OF BUILDING OR ZONING PERMITS ISSUED AND LOCAL PUBLIC CONSTRUCTION 103500 27 B 9999 OAS I 0 26 9999 .02730 JAMES RARKA OLDS OFFICIAL - Ifyourbuilding ryatsmhas cheeped, te mark (XI approprriayrobox babw and explain b Oommesb. CITY MALL 37 WASHINGTON AVE BEST ❑ObcomMned iswi rp Permits NO TC HI N30N RN SSSSO ❑ Merged with another system ❑ Split into two or more systems ❑ Annexed land areas PLEASE COMPLETE AND MAIL I ❑ Had other cis changes THIS FORM ON OR BEFORE E BEG f 19 Ifno pemdts were Issued during this period• mark IXI in the box —F❑ Bulssu of the Cemue • • 21201 EM Tenth Serest Instructions ere Included. For further aaNatesse, can cannot and return this farm Jefbrsoevllle. IN 47132 1301)763-7244. NEW RESIDENTIAL PRIVATELYOWNED PUBUCLYOWNED HOUSEKEEPING item Number of 1Wxrnbsr BUILDINGS Valuation of No. InDS Buildings Housing elulstnrcdon BWIdMtps Hsu construction n unite Omit came wits Omit oaths nil Ibl Icl lot Ion 10 f 1 Single - family houses. attached - Exclude mabde homes. 101 q 9 $829,670 Single - family houses, attached - - .. - Separated by ground to roof wall, -No units above or below, and - Sepmato heatklg systems and utility met". (Count each unit as a separate building) 102 ' Two- famify buildings 103 Three -and four - family buildings 104 Five-ca-more family buildings 105 TOTAL - Sum of 101 -105 Is 109 9 g NEW RESIDENTIAL PRIVATELY OWNED PUBLICLY OWNED NONHOUSEKEEPING BUILDINGS I for NsnMrof Vakbtlon of Number of Vsluetion of N Build ings Roams Buildings Reams construction Omit comb Canatmnatlaln Omar tenon gel Ibl ICI (dl lal Ifl 191 Hotels, motels, Im tourist cabins itransnnt accommodations oniyl 213 Other nonhousekeeping shelter 214 NEW PRIVATELY OWNED PUBUCLYO111NED NONRESIDENTIAL BUILDINGS gem No. Number Valuation of Number Vanstion of of Construction of Comuuctlon buildings Omit Cats bulldngst Omlt cents lal Ibl Icl Idl lot Amusement. social, and recreational 318 Churches and other nil' ious 318 Industrial 320 Parking garages (buildings and open decked) 321 Service stations and repair garages 322 Hospitals aM institutional 323 ORkse, bank., and professional 324 Public works and utilities 326 Schools and other educational 326 States and customer semi-me 327 Other nonresidential buildings 328 Structures other Man buildings 329 ADDITIONS, PRIVATELY OWNED PUBLICLY OWNED ALTERATIONS, AND Item CONVERSIONS Number Valuation of Number Valuation of No, of buildings construction Ornit cants of building, Construction Out Cents 1.1 Ib1 (Cl 1d1 Ion Residential - Classify additions of .rages and carports in item 438. 434 3 4,990 Nonresidential and nonhousekeeping 437 Additions of residential garages and carports Imached anddetaahed) ' -1 T - CJ.-.. 4301 3 158,660 - -- - --�" - ••�•�••� VLa:wba EONTINDE ON REVERSE SID � 22 Permits $1,056,270.00 Valuation •_� _ /' /� LZMEMM DEMOLITIONS AND PRIVATE LY OWNED PUBLICLYOWNED Numberof Number of RAZING OF Item BUILDINGS No. Buildings Housing Buildings unthe 18) lb) kl Idl ter. Single - family houses fattached and detached) 648 Two - family buildings 646 Three - and four - family buildings 847 Fiveor -more family buildings 648 All other buildings and structures 849 - INDIVIDUAL PERMITS AUTHORIZING CONSTRUCTION VALUED AT'$600,000 OR MORE Please provide the following information for each permit authorizing construction valued at $500,000 or mare entered In sections l through IV. Item Number of No. from Description Name of Owner - ship construction construction Housing sec. sec owner or builder _ owner or builder Msrne Omk cants w Buildings I -IV Isl (b) lei lot lei 111 1 1 Kid of building _ --------------------- —_ ❑Private Site adtlroea -------- _ ---- » ------ —_ ❑Publk a Kind of budding ❑Prlvate _______ Siw etltlraas __________— _______ ___________ ❑PIAdk e Kind al building ____ _______________________________ ❑Prlveh .. - -. EIPubac 7 Kind of bWCNg __ ______ ------------------- ______ ❑Privets _________ --- ___________ Sks addreu $ Kindel budding _________________________ ❑Private Site etldraw 8 Kind of budding -------- — __ ----- _ ----- _ ---- __ ❑Privets Sib addroaa " --------- �PuMa $ Kind of building _______— ------------ ___ —___ ❑Private Sas atldrox _ ------- ❑Puddle a Kid of building ________ --------- ________ []Private Sib aEMN� — --- — -------------- __________________ ❑Pubk 8 Kind of ___ ----------- ---------- ❑Prlvate $ka atltlraae I ❑Pubk $ Cammerns An YOU aware of any new pernalt4awhtB ®No 0 Yes - Please give additional information in comments. Iarledlationa7 Name of person to contest regarding this report Telephone .la .lames Harka A ron code Numbsr EAtension IVs I Building Official 612 587-5151 210 A. \J HUTCHINSON POLICE COMMISSION November 23, 1987 The Hutchinson Police Commission met on November 23, 1987 at 5:00 p.m. in the Hutchinson Fire Department Council Room Commissioners present were Robert Prochnow, Jeff Haag, Donn Hoffman. The purpose of the November 23rd meeting was to conduct oral interviews in the selection of the chief of police for the City of Hutchinson. At 5:00 p.m. Steven Madson appeared for a oral interview which concluded at approximately 6:00 p.m. At, approximately 6:10 p.m. Timothy Taylor of Cannon Falls appeared for his oral interview. This interview was concluded at approximately 7 :00 p.m. At approximatley 7:15 Ernest Swartout was given his oral interview. The interview was concluded at approximately 8:00 p.m. All interviews were taped and the tapes will remain with the Hutchinson Police Commission to be given to the Hutchinson City Council in making their final decision for the chief of police. At approximately 9:00 p.m. the Hutchinson • Police Commission adjourned the November 23rd meeting. On November 24, 1987 the Hutchinson Police Commission held a meeting in the Hutchinson Fire Department Conference Room. The purpose of this meeting was to conduct oral interviews for the position of Chief of Police in Hutchin- son. Commissioners present were Robert Prochnow, Jeff Haag, Donn Hoffman. At approximately 5:00 p.m. Steven Sullivan was given a opportunity to take the oral interview. The interview concluded at approximately 6:15. Approximately 6:20 Jeffrey Porupsky was given his opportunity for an oral interview. Approximately 7 :00 the interview was concluded. At 7:10 William McPherson was given the opportunity for his oral interview. This interview concluded at approximately 8:00 p.m. At 8:00 p.m. James Robertson was given his oral interview which concluded at approximately 8:45. The Hutchinson . Police Commission then discussed the seven candidates at which time three names of applicants for the chief of police were submitted to the Hutchinson • City Council for further interviews in the process of selection of the posi- tion of chief of police. There is no numerical rating. The people selected from the seven are Steven Madson, Mason City, Iowa; Timothy Taylor, Cannon Falls, MN; and Steven Sullivan, Oakdale, MN. The meeting was then adjourned. i by R. Kirchoff 0 0 MINUTES HUTCHINSON AIRPORT COMMISSION Monday, November 30, 1987 Members present: David Skaar, John Miller, Doug McGraw and Randy Buboltz Members absent: Don Pankake and Pat Mikulecky Guest: Bernie Knutson Meeting called to order at 7:40 p.m. by Doug McGraw and the following business matters were discussed. Requested that a letter and questionaire be included with gas billing. Requested that Gene Anderson attend the December meeting December 28, 1987. Meeting adjourned at 8:40 p.m. • Submitted by Doug Meier 0 t, HUTCHINSON COMMUNITY HOSPITAL REGULAR BOARD OF DIRECTORS MEETING - October 20, 1987 Large Conference Room 5:30 PM Present: Mike Carls, President (arriving late); Bob Durfee, Vice President; Dori Johnson, Secretary; Rev. Thor Skeie, Trustee; Diane Gilmer, Trustee; Rich Myers, Trustee Absent: Dr. Carl Bretzke, Chief of Medical Staff Others Present: Philip G. Graves, Administrator; Francis P. Seivert, Director of Finance; Jane Lien, Director of Nursing Services; Linda Ziemer, Personnel Director; Bill Rosenow, Assistant Administrator; Jane Hodgins, Hutchinson Leader; La Mae Maiers, Recording Secretary. Dr. Richard Kokkila, Psychiatrist, recently hired in the Mental Health Unit, was present, before the start of the meeting, to be introduced to the members of the board. Robyn Erickson, Director of Education and Marketing, presented an overall review of the educational objectives for Fiscal 1987. Eight objectives had been agreed upon at last year's board evaluation with majority of them • having been reached at this time. Mike Carls, President, came at this time. The meeting was called to order at 5:45 PM by Vice President Durfee. Minutes of Past Meetings. The minutes of the September 15, 1987, meeting were presented. Following discussion: Motion was made by Gilmer, seconded by Myers, to approve the minutes of the September 15, 1987, regular meeting of the governing board as presented. All were in favor. Motion carried. Medical Staff Meeting Minutes. Graves presented the minutes of the October, 1987, meetings of the medical staff. No unusual comments were made. Amendments to the Medical Staff by -laws were presented for adoption. Special Medical Staff Committees were created for the Emergency and ICU /CCU services. Following Discussion: Motion was made by Carls, seconded by Myers to accept the amendments to the Medical Staff by -laws as presented. All were in favor. Motion carried. 4 _Cq"(4) Regular Board of Directors Meeting - 10/20/87 Page Two Old Business A. Ford Place. A business plan for the continued was presented to the board for consideration. of Mental. Health, was present to again discuss facility. operation of Ford Place Pat Halverson, Director the functions of the It was stated that many agencies had not been aware of Ford Place, but since more effort has been made to inform the public of its program, there has been a dramatic increase in inquiries from agencies throughout Minnesota. It is demonstrated in the business plan, for the coming year, that a` break -even point can be achieved with 13 residents. However, it was suggested, in the event the facility is not showing a profit within a year, that the business venture be abandoned. No action was required since the facility will continue to functioning as in the past. However, the board requested an update, quarterly, to see if the plan was being accomplished as projected. B. Salaries. Mr. Iry Perlmutter, salary and benefit consultant, once again presented an overall review of the proposed compensation plan for the hospital. The new salary scale would allow us to be more competitive with Twin Cities facilities. Also, it would foster the perception that the organization is being fair in the distribution of its funds for salary increases since a percentage of the increases would be distributed according to individual job performance and not just the automatic increase to offset inflation. Mr. Perlmutter has constructed a plan wherein there are 15 separate factors to measure each position in the hospital. The system is individually tailored; however, the board would still decide the budgeted allocation for wage increases. Of that allocation, it was suggested that a certain percentage be designated for "an annual hospital adjustment" and a specific percentage be stated for "work performance" increase. Graves stated, with the new plan, a moderate increase is proposed in January and will be followed by an anniversary date salary increase. Following discussion: Motion was made by Carls, seconded by Myers, to accept the proposed and recommended compensation plan. All were in favor. Motion carried. 9 • • VI-1. Regular Board of Directors Meeting - 11/17/87 Page Three (President Carls was not conducting the meeting at this point, due to his late arrival. Following the above mentioned motion, Carls conducted the meeting.) Graves presented a figure of $225,000 to be used for salary increases for fiscal year 1988. Of this amount, approximately $85,000 will be used for marketplace adjustments. Following discussion: Motion was made by Skeie, seconded by Durfee, to accept the proposal of $225,000 for salary increases for Fiscal 1988. All were in favor. Motion carried. New Business A. Medical Staff Appointments. Recommendations were received from the Executive Committee of the medical staff for granting of privileges to three new consulting staff physicians and one new active staff physician. Following discussion: Motion was made by Skeie, seconded by Durfee, to grant active staff privileges in Psychiatry to Richard L. Kokkila, MO, and to grant consulting staff privileges in Physical Medicine and . Rehabilitation to John F. Bowar, MO; in Urology to Michael H. Wipf, MO; and in Diagnostic Radiology to Michael McKusick, MO. All were in favor. Motion carried. B. Third Ouarter Status Report. The third quarter's institutional objectives status report was presented to the board. The majority of the goals have been implemented. Some discussion took place regarding SR3, the need to further explore the affiliation with LifeSpan. It was suggested that a meeting be set up with the hospital board of Cambridge to conduct a "brainstorming" session to help us become better informed as to our responsibilities /obligations should we decide to become a member of LifeSpan. Following discussion: Motion was made by Johnson, seconded by Durfee, to accept the 1987 Third Quarter Status Report as presented. All were in favor. Motion carried. C. 1988 Obiectives. The Institutional Objectives for 1988 were presented by Graves. He requested that the board members, between now and next month's meeting, envelop a vision as to what they see happening at this institution within the next five years in regard to services, physicians and the building itself. The 1988 Objectives will be presented at the November meeting, following the Department Head retreat, for discussion and adoption. • 3. Regular Board of Directors Meeting - 11/17/87 Page Four 0. Cardiac Monitor Purchase. The ICU /CCU committee has recently completed their evaluation of the cardiac monitors for the ICU and will be going out for bids shortly. The cost of the replacement monitor is expected to be approximately $150,000. This item was placed on the agenda for informational purposes only. No action was required at this time. To avoid having an item, which is going out for bids, being placed on the agenda twice, Graves requested authority to obtain bids, on budgeted items only, in excess of $15,000, without first receiving approval from the board. The bids would be presented to the board for approval after they have been received. Following discussion: Motion was made by Skeie, seconded by Gilmer, to establish a policy granting the Administrator authority to request bids on an item, in excess of $15,000 that has been budgeted, without first requesting permission from the board. All were in favor. Motion carried. E. Diagnostic Imaging Eauinment Review. The Radiological Society of North America will be holding their annual convention in Chicago from • November 29 through December 4 at McCormick Place. Graves suggested that a delegation of board members and physicians join him along with the radiologists on Wednesday, December 2, 1987, to view the equipment that may possibly be used in the diagnostic imaging center. Following discussion: Motion was made by Ourfee, seconded by Myers to send board members to Chicago on December 2, 1987, to view the diagnostic imaging equipment. All were in favor. Motion carried. F. Other. Graves presented a bid to the board for approval for new drapes in the Main Lobby and Hospice Room not to exceed S3,300. The present drapes are nearly 20 years old. Following discussion: Motion was made by Skeie, seconded by Myers, to approve the purchase of new drapes for the Main Lobby and Hospice Room at a cost of approximately S3,300. All were in favor. Motion carried. Statistical Reuort'. The statistical report for the month of September, 1987, was presented. Admissions were up slightly from the previous month. Average length of stay dropped slightly from 4.2 to 3.9. Mental Health continues to be strong along with increases in many other departments. Regular Board of Directors Meeting - 11/17/87 Page Five Accounts Payable. The accounts payable were presented. Following discussion: Motion was made by Skeie, seconded by Durfee, to approve for payment the attached listing of accounts payable and cash disbursements in the amount of $918,977.92. All were in favor. Motion carried. Financial Statements. The financial statements for September, 1987, were presented. It was a record month for patient charges. Operating revenue increased by approximately $47,000 and the excess revenues over expenses for the month is $85,165. Auxiliary Meeting Minute. The minutes of the September, 1987, regular meeting of the HCH Auxiliary were presented. No unusual comments were made. Other. Gilmer asked Graves for a review of the Day CAre program. It is presently operating near capacity, up to 16 clients per day, and is doing very well. All individuals are screened by the county before admission to the program. • Myers suggested a summary of the medical staff minutes be submitted rather than the complete report as it would be easier to comprehend. Ad.iournment. The meeting was adjourned by President Carls at 8:15 PM. Respectfully submitted, La Mae Maiers Dori Johnson Recording Secretary Secretary LM 11 HUTCHINSON CaN42= 1JOSPITAL BUD= =wWARISONS - NAMURAL CATECORIES FOR TEN MONTHS ENDED OCTOBER 31, 1987 CURFMC PERIOD YFM-TO -DATE ACrU L BUDGET VARLZI C'E PATMMM REVENUE ACTUAL BUDGET VAPJJ" 1 Dai1v Hosoital Service $161,314 $170,869 $( 9,555) Medical Nursing Units 72,637 48,601 24,036 Mental Health Unit 474,351 393,723 80,628 Ancillary $708,302 $613,193 $ 95,109 Gross Patient Revenue (74,139) (30,697) (43,442) Less: Discounts & Allawraaces $634,163 $582,496 $ 51,667 Net Patient Revenue 20,431 S 17,119 $ 3,312 Other Operating Revenue r $654,594 $599,615 $ 54,979 Total Operating Revenue $306,266 $276,354 $ 29,912 57,526 50,300 7,226 37,750 39,345 (11595) 11,639 10,311 1,328 21,302 13,829 7,473 67,341 67,456 (115) 16,022 18,992 (2,970) 8,542 8,132 410 3,884 3,287 597 9,849 8,652 1,197 1,845 5,309 (3,464) 23,244 24,077 (833) 16,389 30.099 (13.710) ■• ■ ■ Sx Salaries E ployee Benefits Medical & Other Fees Raw Food Drugs Medical & Other Supplies Utilities Building & Eq ,; ant Repairs Rental Expense Insurance Interest Depreciation Other Expenses $581,599 5556,143 S 25,456 Total Operating Expense 72,995 43,472 29,523 Operating Inane $1,599,374 $1,479,780 $ 119,59( 616,217 421,000 195,217 4,508,110 3,480,961 1,027,145 $6,723,701 $5,381,741 $1,341,960` (555,791) (306,970) (248,821 $6,167,910 $5,074,77,_ $1,093,135 $ 183,774 171,190 12,584 $6,351,684 $5,245,961 $1,105,723 $2,899,364 $2,766,841 $ 132,523 514,304 480,143 34,161 395,198 275,625 1IN73 103,146 91,092 54 186,437 133,689 52,74E 658,805 519,351 139,45 164,860 172,520 (7,660 114,921 80,312 34,609 38,609 37,211 1,392 91,096 86,520 4,576- 22,979 30,304 ( 7,325 219,977 240,770 (20,79' 148.618 185,416 (36.792 $5,558,314 $5,099,794 S 458.52C 793,370 146,167 647,203 Add (Deduct) Non- Doeratina Revenue (Emense) Price -Level Depreciation $(26,214) S(26,214)- -- And working Capital $ (262,140) S (262,140) -- $ 46,781 $ 17,258 $ 29,523 Excess Revenues over Expense s$ 531,230 $ (115,973) S 647.203 0 4. fj is 0 a M \ CONSTRUCTION * ANALYSIS AND MANAGEMENT INCORPORATED •� 7401 CENTRAL AVENUE NORTH EAST • MINNEAPOLIS • MINNESOTA 55432 December 2, 1987 CITY OF HUTCHINSON City Hall 37 Washington Avenue West Hutchinson, Minnesota 55350 ATTN: Gary Plotz City Administrator RE: HUTCHINSON POLICE STATION, NEW POLICE FACILITY C.A.H. P.N. 86-645 Dear Mr. Plotz: Y1 4 S DEC 1987 �C�ED The following is a tenative agenda for that portion of the city council meeting that Construction Analysis and Management will be present on December 8, 1987. 1. Any discussion required in regards to our letter to the City in reference to Allied Mechanical's Contract. 2. Installation of Cricket to drain near roof parapet. Drawing RA8 & RA9 ADD: Schatz Construction $350.00 Pinske Builders, Inc. N.C. 3. Credit for deleting door position switch from door 117B SUBTRACT: Straughn Hardware <$ 85.00> 4. Credit for two wall racks not required. (Supplied by Ron's Cabinets) Specified in two sections. SUBTRACT: Lau Sales <$ 88.00> TELEPHONE Mr. Gary Plotz - City of Hutchinson December 2, 1987 Page 2 5. Caulking of joint between pre -cast plank and non - bearing masonry walls in basement. Drawing RA7. ADD: Carciofini Caulking Company $275.00 E.J. Pinske Builders, Inc. H.C. 6. Review Project Budget Very truly yours, ANALYSIS AND NANAGEMENTT, INC. 4,� ^ n Vergil M. Florrhaug President VMF: kj • 0 IA CONSTRUCTION •ANALYSIS AND MANAGEME INCORPORATED 7401 CENTRAL AVENUE NORTH EAST • MINNE� IS • MINNESOTA 55432 , November. 29,.1987 �,� I 9,�'3Y123QSS, Mr. G. Barry Anderson q�2 LO Arnold McDowell C 9$ v Attorne y s At Law v% J 101 Park Place r 8y Hutchinson, Minnesota 55350 RE: HUTCHINSON POLICE STATION �2�20Z 6184 i�g� C.A.M. P.N. 86 -645 Your File No. 3188 -87 -0029 Dear Mr. Anderson: ellIn response to your letter of October 22, 1987, we have delayed responding until now to evaluate the progress of the Project as it relates to requests for changes. We are sure by this time that you and the City have recognized that C.A.M. has not been a party to any change requests, but only the evaluator of same. Some o t e c angel have been initiated by the Owner, which is only common in a Project as it is impossible for a user group to recognize all of the intricacies involved during the planning stages, or to identify all operational policy changes that occur from the time of completion of planning to occupancy of the facility. Once occupancy has been achieved, there will undoubtably be questions that will be raised as to why some things were done as they were. A few of the change orders that have surfaced are changes to the design and can be attributed to function or design that were inadvertantly overlooked. These items identify that the architectural, mechanical and electrical drawings are not totally perfect. This is standard in any walk of life, as perfection is always a goal, but rarely a reality. In all Projects, these types of items are covered by a contingency factor, which in the case of the Hutchinson Police Station Project, there regretably was none. Let us address why there is no contingency. 1. Our first Cost Model of the planning scope of the Project was in excess of one million dollars. • 2. An arbitrary budget was then established of $850,000 by the City Council. J�l TELEPHONE (612) 786 -7151 �—e�e o Mr. G. Barry Anderson November 29, 1987 Page Two C. A complete re- evaluation of the scope and planning was performed which dictated a cut -back in functions to achieve a much smaller facility. D. Our analysis of the Project at pre -bid showed a projection of $875,000. E. After the bid opening, the preliminary budget showed a project with some very questionable bids of $850,000, including a contingency. F. After contract negotiations, it was identified that some of the questionable bidders did drop out and in going to the second bidders, it was determined by the City not to increase the budget, but to delete the contingency. This was a very lengthly way to respond to your question, "As we discussed, the architect may bear some responsibility for omission of these items and the subsequent need for inclusion in the plans and specifications." Our response to that comment is: A. In the hundreds of millions of dollars that C.A.M. and I personally have been involved in, we have never seen it happen that the designers have had to pay for plan or specification omissions. B. If those omissions would have been on the plans, they would have been in the bids and consequently, the bids would have been higher. C. It is not our responsibility to place an opinion on the City of Hutchinson /Thorbeck and Lambert contractual agreement, nor have we seen this document. However, we have never seen an owner- architect agreement that allowed for the owner to charge the architect for costs evolving around presumed changes or omissions in the plans and specifications. D. Of the items in your letter, we recognize the adding of lintels as being one item that you may wish to discuss with Thorbeck and Lambert. The other Items are jail door functions, which could be very arbitrary. In conclusion, we are meeting with the -City Council on December 8th. '4his meeting will entail other request for change or -lirh-are "required to progress and complete the facility. Very truly yours, C�O)NSTRUCTIONN AU/N�ALYSIS AND MANAGEMENT, INC. Vergil M. Florhaug President VMF:sd «< ��_ CC: Thorbeck and Lambert Vary Plotz, City Administrator John Gregor, Hutchinson Police Department • DAVID B. ARNOLD CHARLES R. CARMICHAEL ICRAEL H. L.BARON ,GARY D. MCDOWELL PAYE RNOWLES STEVEN A. ANDERSON O. BARRY ANDERSON STEVEN S. RODE CHARLES L. NAIL, JR. DANIEL J. BERENS LAURA R. FRETLAND DAVID A. BRUEOOEMANN JOSEPH M.PAIEMENT October 22, 1987 AnNoim & McDowEI..L ATTOBNEYs AT LAW 101 PARE PLACE HUTCHINSON. MINNESOTA 55350 (812) 587 -7575 RESIDENT ATTORNEY O. MARRY ANDERSON Mr. Vergil Florhaug Construction Analysis and Management, Inc. 7401 Central Avenue N.E. Minneapolis, Mn. 55432 Re: Hutchinson Police Station Our File No. 3188 -87 -0029 6581 CEDAR LARE ROAD MINNEAPOLIS, MINNESOTA 55415 0120 545.0000 MN TOLL FREE 600.840.4646 TELECOPIER (6121 546 -1700 501 SOUTH POURTM STREET PRINCETON, MINNESOTA 55371 106:1 350.2214 7" TENTH STREET EAST OLENCOE, MINNESOTA 55335 MR) 504-511 Dear Vergil: • I noted in reviewing the agenda items from the last council meeting that several of the change order recommendations appear to be items that should have been included on the plans and for whatever reason were not. As we discussed, the architect may bear some responsibility for the omission of these items and the subsequent need for inclusion in the plans and specifications. Have you discussed this matter with the architect at all? It appears to me that the items include the audio monitoring of booking at $422, the addition of six steel lintels in the amount of $360 and the wiring for cypher locks on doors 109B and 130B in the amount of $318 and the door lock and door release system in the amount of $342. If I have not correctly stated the facts, please advise. Give me a call and we can discuss this matter. Thank you. Very truly yours, ARNOLD & FcD ELL1` G. Barry §on • GBA:lm C. c�. 1 n. lt7C, REGt1VED (� -�' 0 HUTCHINSON POLICE DEPARTMENT MEMORANDUM DATE: December 1, 1987 TO: Mayor and City Council FROM: Sgt. John C. Gregor SUBJECT: Change Order For New Police Facility 1. Provide lock and door position switch on door 125 A. A. Straughn Hardware $565.00 B. Schatz Construction 28.80 C. McNerney Industries 215.00 TOTAL: $808.80 •This item was on the agenda on 11 -24 -87 at which time I requested it be deferred because I felt the price, $1,137.00, was too high. After consulting with Virgil, McNerney Industries reduced their price from $577.00 to $215.00. This door position switch is needed to maintain security in the new facility. (See attached floor plan). Doors indicated in yellow are already monitored. Door 125A is indicated in red. BPATCH i t OFFICE OFFICER STORAGE INTERVIEW r r 1 I II Y PORT V . �; I SECURE ROOM SECURE ROOM SECURE ROOM Ll m HUTCHINSON POLICE STATION ................................................ I ............. ................................. . .. a ...... ............. ......... . . . . . . .. ... . ... . TOTALS $766,239.00 '"10-0- 9767,335. ,--,*' $351,724.48 $415,610.52 CONSTRUCTION ANALYSIS AND MANAGEMENT, INC. Construction Manager BUDGET UPDATE December 8, 1987 CATEGORY COMPANY CONTRACT AMOUNT... CHANGE TOTAL ADJ. CONTRACT PAID TO DATE 12/87. BAL INCL. RETAIN. .... NRCHITECT FEE.. REIMBURSABLES ........ ................... .............. ................ 'THORBECK & LAMBERT ................... .................. - 59 669 ............ ............ ........ ..................................... 159yppp?qq..: ...... : ............... ..................... ........... $51 168.79 � ...... I .......... I ........... ...... ------ - K�qq: 2 1 ..... ........................ ................................ _'ONSTRUCTION MANAGER ......... .......................... :CAM, INC. INC. z ....................... ... ...... ................ .......... ............ $35,000..00. ................. ..... $25,000.00 ...... ......... . $10,000. .,0* 0 ................. 1. .................................................... 5ENERAL CONDIT I Of-IS ............... w ....... $55,467.00 . ... ... .... ... ..... ...... ... .$55,457.00 $20,725. .13 $34,741.87 .... ....... BID PACKAGE .... .......... ....... - CONTRACTOR ................... I. .......... ........ ........................... . ... ... ... ...... .... .. .. ........... .. ..... a .... .. ........ ...... ... ............ ......... ................ ................... ................................ .......... 41 EARTHWORK :E&T CONTRACTING INC. m : y ........... ...... : ............ .......... . .... ... ....................... ........ .......... $M�99.. $4,531.46..: ..................... ........ ............. $21��)..54 .... ------- ..... ....... .... ....... 1- ................................. 42- LANDSCAPE .......................... :MARGOLIS BROS. m : ................. .................. ........ ....... .... .... .... ............... $4,570.00 ............. ... ........................... $4,570.00 ....... ............. .......... ............................................... 43 - ASPHALT CONCRETE :A TKINSON BLACKTOP . I ...................... 0,702.00 . ........ I ........ ..... ... . ....... $.l. .... ..... ..... ................. $10,702.00 . . . . .. ............... I ... .... .. ... . ...... ... .... ..... $.10970?.00 . ................. ............................................................... 44 - PORTLAND CEMENT CONCRETE PAVING :PART OF BID PKG 05 : ........... I ................. I ....... ....... * ....... ........... $0.00 ................................................................. ..................... $0.-0.0.. .�.. .0 .............. I ................ 6 ................... # -CONCRETE WORK? FL. TOP .................... :PETER'S CONSTRUCTION �: ... ............ ....... .......... ....... . . ................................. $30,983.00 $758.00 ..... .... .............. 1.6 ...... : $31,741.00 ............. I ....................... : ....... 0 .... $19,035-00 m . ............. ........... $12p7q§!qq ................. 46 - STRUCTURAL PRECAST CONCRETE 'BLADHOLN $19, 511. 00 $19,511.00 $16,463.00 ..... .. i,3*,.0 8.0 47 - UNIT MASONRY ..... ....... 'E.J. PINSKE E;UILDERS I ......... $83,294.00 .... ...... $55,273.00 E.. 00 .. .. ............... .. I ......... ....... 18 - METAL FABRICATION ....... . . �STAR IRON WORKS ... ..... 0 ....... ............ I.. �q?.2-3.00 :�_ �. .. ... - I... . I.. � I ...... .... $8,Z-3.00 . ... .. ... .... .... :� ...... ... $6,509.70 .............. I ............. $1, 723. 7 0 ...... . .. ...... !_4w� ...... I-- ..................... ....... ........ 49 -ROUGH RI P..E.. NT.R..Y A...T.E..R. IALS" ... ... : E.J. PINSKE BUILDERS ........ $2. I ,.2. 7 .� 00 .. $217271.00 . $11.,322.00 ...... ... $9,949.00 .....CA. . ..".N.. ...... '10 - CARPENTRY INSTALLATION "LABOP" `SC ATZ CONSTRUCTION .......... ........ ....... $41 0, 24". 00 ... ..... $41,24-7.00 .. .. ...... .. . . .. ... .. $41,247.00 ...... ........... til - PRI: WOOL, TRUSSES �7 :GREAT PLAINS BUILDING CENT. $8,293.30 $8,298,00 $3,298.00 ....... . .. .... ...... .... ...... . .......... -12 - ARCHITECTURAL WOODWOP.r� PON*S CABINETS $ 10. 101 .93 . ....... .. $10 00 Gll SHEET YYATIERPROOFING ........... IIICHOLS & HINES ............ .$5., 19. JO $5193.00 S4,67-7.70 $519.30 4 - JC')IIIT SEALERS NI CAULKING CARCIOIFIN 'r� 3 8 4. 12, a4.00 S EC U R I TY H 0 L L OVY I-! E T A L . RUSSBU I LT w ......... $3,710.90 I r3, -10. 0 $3,710, 00 ,;6 EEL DOO' & F A M E S SELL HARDWARE T ct, OCc!, 0n T .:t tiO. 0 0 14C,. l5 (T140.451 ZI-1 - WOOD DOORS :SILL HAP PCON I PE It 1, _00. C 18 - SECTIONAL OVERHEAD D.-CIOPS .... SPRING VALLEY O.H. DOOR . ......... .... ... .... ... ... .. . 2.,.9 3 Fl. 0 0 ... $'P . K7.51 .00 Ileo. 00 $2,936.00 9 - ST EEL DETENT I ON 1NDOWS NYSTROM $7,24.00 . .. . j . , $6, 58-. 7 C� - . $-,6 ..... . ..... .. . ....... =20 - WOOD 0MDOfVs ... . .... . ... GPE.AT PLAINS BUILDING CENT $5 ,Z05.00 ..21 - F - INISH HARDWARE STRAUGHN HARDWARE $21,240.00 ....... 21,24 0 $a 0.0 $21,240.00 _22 - GLASS & GLAZING . ..... ......... ... :NEW ULM GLASS : ............. ... I.. I � ............. .... . . . $4,133.00 . . ... ............. $4, T8.00 ... ... 23 LATH & PLASTER :GAUSMAN BUILDERS $5,582.v0 . .. ..... � . . $5,5"62.00: ..... ...... 24 - GYPSUM DRYWALL BER-WALL ... ..... $tb, 1 719 0.0.. $1.6i. 170.00 $' 4.2 5 - TILE LE JERRY'S TILE SERVICE . . . .. . ... 14,597.00 * .. . . . . ..... .. ...... .. ...... I --26-ACOUSTICALCEILING ........ wHENPLETS INC..... J...00. $ 1., 875.10.0. 75. 0 .$.1 .3. 0.. I 17 RESILIENT FLOORING ........... :BARIL'S PAINT & CARPET $1,507.00 507.00 $1,507,00 723 CARPETING BARIUS PAINT & CARPE 1 $7,978.00 ... ... ........... ...... . $3,938.00 ................. ............ '29 PAINTING R & H PA INTING . .. . . . . .. . ........ . . 7 .... ... ...... .. ...... ......... $12,900.019 . . ... ...... .... .. . .... . ..... 430 - SPECIALTIES :%/ARIOUS CONTRACTORS .. . .. ............ . .. .00 $12.5`.. ... .... .. . . . .. ........ $12,559.00 ...... $12,559.00 .31 - PROJECTION SCREENS BARTLEY.SALES . ..... . ..... $209.00 . ......... ........ ... 3209.00 $209.00 Z7 7- - WINDOW TREATMENT ON WINDOWS 00 ... .. .. .. ... ............ 3 P RE & E UIPH17HT INSULATION �7 CHANICAL :ALLIED ME, .... ......... r ............... $10,665.00 11u, ma. 00 ......... . . - ",950.00 $6,713.00 ........ ......... * . ... 1. 1 ..... ...... I.. � ........ - 434 PLUMBING VEST SIDE PLB. & HTG. ..$..4.9.. ,.9..4.7..00 $49,943.....0..0 . .. . I .... . �7:7_ ,..129...0..0 . ... . ....$..2. 2..,.8..1. 4......0..0 . 4.35 F IRE PROTECTION ALLIED MECHAAICAL .... ..... ... . . ....... 6��50.00 . . $6,550.00 .: ... 3105 0 799. ... ......... ................. . ................................:.'............ T36 HEATING ................. WEST SIDE PLB. & HTG. . . $24,929.00 $24,929.00 $13,564.50 . . ... ... $11364.50 437 -H. V.A.C. ................ :ALLIED MECHANICAL : ............ ............... $4 5? 5.. 00. $4j,575.00 315,730 00 . ............ ... ! : ��g 795.00 ... ...... ... - .................... ....................... .. . .... #38 CONTROLS& INSTRUMENTATION ............ 6 ;ALLIED MECHANICAL ..... .. .......... ..... .... .......... $ B.A.0 ... .$ 346.00 ........ $8-2.2.42...0.0.. . . . .......... .. ....... .. ... ELECTRICAL 6 ......... MCNERNEY INDUSTRIES ................. . . .............. ..................... $34,.969.00 $338.00 $85,707.00 $47,025.00 q $38,137.00 ...... ...... ............. ....... ............................. ROOF L SHEET METAL MARTI Y'S ROOF I N .j $2, 100. 00 Out CIO 2 100.')0 E X RIOR TRIM A ALLOWNCE F. ANDS ...... ...... $0.00 b- ...... +0.00 $0 . 20 ...... ....... ... : ............... ...... . . cl o $O.rO -TO :;0 ................................................ I ............. ................................. . .. a ...... ............. ......... . . . . . . .. ... . ... . TOTALS $766,239.00 '"10-0- 9767,335. ,--,*' $351,724.48 $415,610.52 CONSTRUCTION ANALYSIS AND MANAGEMENT, INC. Construction Manager 0 o u2 6NIM yt'ltT- 5irr, 1VF-f) %2" x 2'r / mm I„ lwaw) W', ddb y G FPIWrM WPB 2 INT�f�Mr%D1Ai� P>�r-t,� p��r� tio- o'!g1W.m ('u6e- 6-wk N MW e� f� fw t /2 " x 2 " I1M - f}oelN tl'/ �}Nleb Dr F rr-Y MP t m n i BARTL�Y Inc. ` P.O. Box 26038 6509CemhrkipaSt.. Mpk, MN 564264401 '1 Phone: (612) 929.0001 i. x ° C.A.M. °7401 Central Ave NE T Minneapolis, M1 55432 " 21729 Saes Company Inc. i v0 YEARS OF SERVICE 10 -1-67 xiu can P T 0 i Acec5s LO G/V 0 PfI ,t EC NE£DCt' Fog Sr-GvR£ SAowslL V i/ Ir ' Ott Job I yrCat 11 M Amt I Vendor In, C-ate 91 Inv, # 9 0o P Y Date9 GL a mt _in Ik3jo _... Batch k `B tch Date_ Check x C eck Data QOUQ£D f{QoarYD �'�tr1T£GT �£QucST£t� LGT�G£ FeGq� S�Gr 'S faAw GXc- -tom S/ S£cTsoN 3 AND 4f " 84ocK worQle o.v Mgsr! -w j .� - .�� _ 1'.a. _..... 1. J:Yn�/G'T #� �'be•YG R y by •yy 9 -.tom ��/ Vim} .t'F'. T•S'r'K4r� 4N "1 lI5ivM�� 'Sl� Q'�t ^y�`t�� rl �{��D�LE '�� ^' -. "�l+a.� r ti N�TC�ii Nl I;,, .. no 587 4343 SILO LITCHFIEELLD, MN - i SOLD n TO CONSTRUCTIUr INVOICE ANALYSIS ANAGEME:NT . 7471 CENTRAL AVE Ne "'NEAPCLIS MN TO PLEASE RE71;RN STUB W ITH MAKE 554J2 p 7 _/d /('� REMITT CHECKS PAYABLE AND SENC HOCKITE SILO BOX 48 HUTCHIIVSON, MN 55350 s ^,nO/ JU I N70900/0 - 87/C 9/29 .�. - 101605 i- - 87 /QS /Zq. H50807 H50807 1.000 _ PAGE 1 t. . 1.000 4 IhBALANCE FORNACD I - 41 1 MINIMUM LOAD Cs4,2GG YJS 48.I�QOn Job I yrCat 11 M Amt I Vendor In, C-ate 91 Inv, # 9 0o P Y Date9 GL a mt _in Ik3jo _... Batch k `B tch Date_ Check x C eck Data yo' MI. rAD #3x3' -0 °AT 48"O.C.MAX. EA. GROUT KEY BY G.C. ERECTOR TO BEND INTO KEYWAY. EQ. LEGS SECTION 4" MIN. TYPICAL-' FOR TOPPING SEE PLAN I/8° BEARING PAD�- # 4 DRILL a INTO WALL .AND FORCE FIT,--S • • • #3x3' -0 "AT 48"O.C.MAX. EA. GROUT KEY BY G.C. ERECTOR TO BEND INTO KEYWAY. EQ. LEGS-- SECTION 4" MIN. TYPICAL FOR TOPPING SEE PLAN 116" BEARING PAD # 4 DRILL 6" INTO WALL' AND FORCE FIT,----� 4 cvT oAw coAc AT .starA. 000 SECTION 0 2" MIN. TYPICAL • ORDINANCE NO. 14/87 AN ORDINANCE EXTENDING THE CORPORATE LIMITS OF THE CITY OF HUTCHINSON TO INCLUDE CERTAIN UNINCORPORATED TERRITORY BORDERED BY LAND WITHIN THE CITY LIMITS AND ABUTTING THEREON WHEREAS, certain territory described below is not presently included within the corporate limits of any incorporated city or burrough; and WHEREAS, sixty (60) percent or more of the perimeter of this territory is bordered by lands already included within the corporate limits of the city and is deemed to be urban or suburban in character; and WHEREAS, the above- described land is unplatted, does not exceed 200 acres in area, and 100% of the owners of said land have petitioned the City Council of the City of Hutchinson for annexation; THEREFORE, the City Council of Hutchinson does ordain: Section 1. Territory Annexed. The corporate limits of the City of Hutch- inson, Minnesota are hereby extended to include the unplatted territory described as follows, sixty (60) percent or more of the perimeter of which territory is bordered by territory already included within the city limits: (1) The Southwest Quarter of the Northeast Quarter of the South- west Quarter of Section 1, Township 116 North, Range 30 west of the 5th Principal Meridian. (2) The Northwest Quarter of the Southeast Quarter of the South- west Quarter of Section 1, Township 116 North, Range 30 West of the 5th Principal Meridian. (3) The Southeast Quarter of the Northeast Quarter of the South- west Quarter of Section 1, Township 116 North, Range 30 West of the 5th Principal Meridian. Except the North 16.50 feet thereof and except the East 258.50 feet of the South 100.00 feet thereof. • (4) The Northeast Quarter of the Southeast Quarter of the South- west Quarter of Section 1, Township 116 North, Range 30 West of the 5th Principal Meridian. 7 1 at ORDINANCE NO. 14/87 PAGE 2 Except the North 110.00 feet of the East 55.00 feet thereof. And except a tract described as follows: Beginning at the intersection of the center line of McLeod County Highway No. 7 with the south line of said Northeast Quarter of the Southeast Quarter of the Southwest Quarter; thence westerly, along said south line, a distance of 430.00 feet; thence northerly, deflecting to the right 90 degrees 00 minutes,00 seconds, a distance of 293.60 feet; thence easterly, parallel with said south line, to said center line of McLeod County Highway No. 7; thence southwesterly, along said center line, to the point of beginning. AREA: 35 -1/2 Acres Section 2. Filing. The City Administrator is directed to file certified copies of this ordinance with the Secretary of State, the County Auditor and County Recorder of McLeod County, the Town Clerk of the effective township and the Minnesota Municipal Board. Section 3. Effective Date of Annexation. This ordinance takes effect upon passage and publication and the filing of certified copies as directed in Section 2 and approval by the Minnesota Municipal Board.: Adopted by the City Council this 8th day of December, 1987. Paul L. Ackland Mavor ATTEST: Gary D. Plotz City Administrator 0 0 i RESOLUTION NO. 8663 CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR 6,000 Gals. road oil 4,440.0m Street Maintenance Street Yes Koch Materials Co. The following items were authorized due to an emergency need: ITEM COST Date Approved: December 8, 1987 .Motion made by: Seconded by: PURPOSE I DEPT. I BUDGET I VENDOR Resolution submitted for Council action by: 7 �r CJ RESOLUTION NO. 8664 RESOLUTION ADOPTING LIQUOR FUND, WATER /SEWER/REFUSE FUND AND CENTRAL GARAGE FUND BUDGETS FOR FISCAL YEAR 1988 BE IT RESOLVED BY THE CITY OF HUTCHINSON; THAT the annual budget of the City of Hutchinson for the fiscal year be- ginning January 1, 1988, which has been submitted by the City Administrator and modified and approved by the City Council is hereby adopted; the totals of said budget and the major divisions thereof being as follows: WATER /SEWER /REFUSE FUND Revenues Charges for Water /Sewer/Refuse Interest Earning Other Total Expenditures • Refuse Service Water Operation Personnel Services Supplies, Repair, Materials Other Services, Charges Miscellaneous Capital Outlay Debt Service Other Sewer Operation Personnel Services Supplies, Repair, Materials Other Services and Charges Miscellaneous Capital Outlay Debt Services Other Total is $1,887,560.00 84,000.00 13,000.00 $1,984,560.00 $ 393,588.00 81,902.00 41,350.00 137,525.00 158,600.00 326,206.00 306,585.00 17,000.00 1,069,162.00 171,337.00 91,600.00 218,600.00 316,775.00 21,370.00 550,253.00 23,000.00 1,392,935.00 $2,462,097.00 RESOLUTION NO. 6664 Page 2 LIQUOR FUND Revenues Product Sales Interest Total Expenditures Personnel Services Supplies, Repair, Materials Other Services and Charges Miscellaneous Capital Outlay Transfer Other Disbursements Other Total CENTRAL GARAGE FUND Revenues Charges for Labor /Parts/Vehicle Rent Interest Total Expenditures Operation (Includes Capital Outlay) Personnel Services Supplies, Repair, Materials Other Services, Charges Miscellaneous Capital Outlay Other Total $1,159,600.00 5,600.00 $1,165,200.00 140,906.00 4,700.00 36,800.00 7,200.00 13,000.00 110,000.00 872,300.00 10,000.00 $1,194,906.00 $ 181,518.00 11,000.00 $ 192,518.00 $ 35,732.00 43,975.00 20,400.00 86,375.00 32,000.00 3,000.00 $ 221,482.00 0 • • • • 1 RESOLUTION NO. 8664 Page 3 BE IT FURTHER RESOLVED: THAT the City Administrator be directed to cause the appropriate accounting entries to be made in the books of the City. Adopted by'the City Council this 8th day of December, 1987. ATTEST: Gary D. Plotz City Administrator Paul L. Ackland Mayor RESOLUTION NO. 8665 • RESOLUTION RELATING TO DEVELOPMENT DISTRICT NO. 4; DIRECTING THE MCLEOD COUNTY AUDITOR TO DISTRIBUTE THE CAPTURED ASSESSED VALUE OF TAX INCREMENT AREA FOUR AMONG AFFECTED TAXING DISTRICTS IN 1988 BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, (the "City ") as follows: 1. The City has created Development District No. 4 (the "District ") under Minnesota Statutes, Chapter 472A. -The District constitutes a tax increment financing district under Minnesota Statutes, Section 273.73, subd.9, and the City has adopted a tax increment financing plan with respect to the District (the "Plan"). Included in the District is Tax Increment Area Four ( "Area Four "). 2. This Council hereby determines that only a portion of the captured assessed value (as defined in Minnesota Statutes, Section 273.73, subd. 4) of the District is necessary to finance or otherwise make permissible expenditures under Minnesota Statutes, Section 237.75, subd.4, with respect to the District due and payable in 1988. The City hereby determines that the captured assessed value for Area Four Shall be set aside in 1988 and distributed among the affected taxing districts by the McLeod County Auditor. The City Administrator is hereby authorized and directed to notify the McLeod County Auditor to distribute the • captured assessed value with respect to Area Four among affected taxing districts in 1968. This election by the City shall only be effective for 1988 and to such extent constitutes an amendment of the Plan. The Mayor, City Administrator and other officers of the City are hereby authorized and directed to take all steps necessary and execute and deliver all necessary instruments on behalf of the City to accomplish the foregoing. Attest: • Adopted by the City Council this 8th day of December, 1987. City Administrator Mayor 7 -Cl RESOLUTION NO. 8667- TRANSFERING $30,427 FROM THE 1985 TAX INCREMENT CONSTRUCTION FUND TO 1985 TAX INCREMENT DEBT SERVICE FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $30.,427 is hereby transfered from the 1985 Tax Increment Construction Fund to the 1985 Tax Increment Debt Service Fund for the payment of bonds and interest due in 1986 and 1987 ADOPTED BY THE HUTCHINSON CITY COUNCIL THIS BTH DAY OF DECEMBER 1987. Paul A. Ackland ' Mayor ATTEST: • ---- ---- ----- ----- Gary D. Plotz City Administrator � -E 0 RESOLUTION NO. 8668 TRANSFERING $23,668 FROM THE 1980 TAX INCREMENT DEBT SERVICE FUND TO 1992 TAX INCREMENT DEBT SERVICE FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHIKYSON, MINNESOTA: THAT $23,668 is hereby transfered from the 1980 Tax Increment Debt'Service Fund to the 1982 Tax Increment Debt Service Fund for the payment of bonds and interest'due in 1987 ADOPTED BY THE HUTCHINSON CITY COUNCIL THIS 8TH DAY OF DECEMBER 1987. ________________ Paul A" Ackland Mayor ' ATTEST: -------^`-------^-- Gary D. Plotz �� City Administrator r (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON. MINN. 55350 MEMORANDUM DATE December 7, 1987 TO: Mayor and City Council ---------- ------- ------- - - -- -- FROM: Marilyn Swanson, Administrative Secretary --------------- ------ --- - - - - -- SUBJECT: Agenda Item No. 8 -a. -- , ------- --------------- - - -- -- I received a telephone call today requesting that the roadway easement • for Kevin Froeming (agenda item 8 -a) be deferred to the next Council meeting. • �a • 40 (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 December 2nd, 1987 Mr. Kevin Froemming Route 1 Hutchinson, MN 55350 Dear Mr. Froemming: FOR YOUR INFORMATION: Pursuant to your request for an access easement across City property, which was presented to the Planning Commission and to the City Council in the recent past, an easement document has been prepared and is enclosed for your review and approval. The final document will contain spaces for signature by the party of the second part, that being you. Also, contained in the final document, will be a statement whereby you would agree to grant an easement to the City for utilities on and along the edge of your property that abuts the City's tower site. The covenants contained in the document regarding driveway construction and building location stem from requirements for fire protection and a concern that the easement area be used and maintained in an acceptable manner. Connection charges shown therein, reflect present day assessments for inplace utilities, for which assessments were not levied to your parcel. If you have any questions or comments regarding the document, please call me at 587 -5151, Extension 208. The easement will be considered by the City Council at its December 8th meeting. You are welcome to attend the meeting and speak to this issue. EA /pv enc. CC. Mayor and City Council Barry Anderson, City Attorney Sincerely, CITY OF HUTCHINSON Eu Eugen Anderson Director of Engineering . E A S E M E N T THIS INDENTURE, Made this day of December, 1987 by and between the City of Hutchinson, a municipal corporation, party of the first part and Kevin Froemming, party of the second part: WITNESSETH: THAT, for and in consideration of the sum of One Dollars ($1.00) and other good and valuable consideration and in of the agreement hereinafter set out, party of the first part does hereby grant, bargain, sell and convey to the party of the second part, their successors or assigns, subject to the terms and conditions hereinafter set out, an easement for roadway access along, through or under the following described lands lying and being in the County of McLeod and State of Minnesota, specifically: That part of the Northwest Quarter of Section 36, Township 117 North, Range 30 West, McLeod County, Minnesota, described as follows: Commencing at.the northeast corner of said Northwest Quarter; thence North 89 °55' West, assumed bearing, along the north line • of said Northwest Quarter a distance of 565.92 feet to the center- line of County Highway No. 12; thence South 8 °37' East along said centerline a distance of 338.96 feet; thence southerly along said centerline a distance of 738.14 feet, along a tangential curve concave to the east having a radius of 2181.89 feet and a central angle of 19 °23'; thence South 62 000' West a distance of 50.00 feet, more or less, to a point on the southwesterly right-of-way line of said County Highway No. 12, which point is the point of beginning of the land to be described; thence continue on a line South 62 000' West a distance of 158.70 feet; thence North 28 °99' West a distance of 25.00 feet; thence North 62 000' East to a point on said south- westerly right -of -way line of County Highway No. 12; thence southeasterly on said southwesterly right -of -way line of County Highway No. 12 to the point of beginning, containing 3,968 square feet, more or less. Provided, however, that this Easement is granted by the City to the party of the second part on the express condition that the party of the second part construct the improvements contemplated in the area in the following manner subject to minor modification by the Director of Engineering for the City of Hutchinson at the time of construction of the improvement and that the City reserves the right to revoke the Easement described above in the event party of the second part does not comply with the terms and conditions hereinafter • set out: 1. Roadway /driveway - The driveway on the easement area and within the county road right -cf -way must be not less than 20 feet in width and graded to drain to an implace storm sewer, or to a storm sewer installed by the grantee. The driveway pavement structure shall be concrete pavement a minimum of 6 inches in thickness, or a bituminous pavement constructed //, as follows: - Geotextile Fabric for the full pavement width and to l' . outside of the outside edges of the pavement; - 12" of Aggregate Base, Class 5, per MN /DOT Spec. 2211, ordinary compaction method; - 2 1/2" of Bituminous Base Course Mixture, per MN /DOT Spec. 2331; - 3/4" -of Asphaltic Concrete Surface (Fine Mix), per MN /DOT Spec. 2361. Suitable provisions shall be made for the turning around of fire department apparatus, as directed by the Fire Marshall and /or the Fire Chief, on property other than City owned property. 2. Since any buildings on the site to be developed will be it excess of 150' from the water supply on the public street, the grantee shall install a fire hydrant served by a water main not smaller than 6" in diameter, said hydrant to be accessible to fire department apparatus by roadways meeting the requirements of Part 1, above, and to be approved and located as directed by the Fire Marshal and /or Fire Chief. Provided further that the granting of this Easement is conditioned • upon the agreement of the party of the second part to pay for certain public improvements by way of connection charges more specifically described as follows: Sanitary Sewer: 200 Front Feet x SlK 63/7.F. = $3,716.00 - Storm Sewer: 59,956 Square Feet x $0.0986 /S.F. = 5,911.66 - Water Main: 200 Front Feet x $18.63/F.F. = 3,726.00 Provided further, however, that the City does reserve unto it if all other rights with respect to the above described property, in_„uding but not limited to rights of access to the parcel described and the right to construct, operate and maintain any and all municipal utilities on, along, under, through or over the property described above. IN TESTIMONY WHEREOF, the parties described above have executed this agreement and Easement the day and year first above written. CITY OF HUTCHINSON By Attest: Paul Ackland, Mayor Gary Plotz is STATE OF MINNESOTA) ) SS. COUNTY OF McLEOD ) The foreaoina instrument was acknowledged before me this day of December, 1987, by Paul Ackland and Gary Plotz, the Mayor and City Administrator of the City of Hutchinson, a municipal corporation, on behalf of the corporation. THIS DOCUMENT VAS DRAFTED BY: G. Barry Anderson ARNOLD & McDOWELL 101 Park Place Hutchinson, Mn. 55350 Telephone No. (612) 587 -7575 Attorney I.D. i196X • Notary Public 0 9 0 Transfer Approval The City of Hutchinson hereby acknowledges the receipt of the letter dated November 1, 1987, from North American Cable in which North American Communication Corporation requests that the current franchise held by the company be transferred to Star North American Corpora- tion, or its assignee, a Minnesota Corporation. It is understood by Star North American Corporation that it accepts and abides by all conditions and commitments of the current franchise ordinance. It is further understood that in the event the actual merger of North American Communications Corp- oration and its wholly -owned subsidiaries (Rapids Cable TV, Inc. and Cable Communications Systems, Inc.) and Star Sub Inc., a wholly -owned subsidiary of Star Midwest, Inc., does not take place for any reason this transfer approval is null and void. Signed Signed Mavor of Hutchinson Clerk Dated Dated V /rte^ 1 C , Ci� i 567 , 190 � 0 November 30, 1987 tiE. L r ZD . ti . BY. �w I City Council City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 RE: Well and Well House No. 7 RCM Project No. 871904 -0 Gentlemen: Bids were received and opened Wednesday afternoon, November 25, 1987 for the construction of the well and well house No. 7 at the water treatment facilities. The project includes the construction of a new 19' diameter well, a 1,500 gpm vertical turbine pump, an 11 x 22 foot wood frame well house and the associated underground piping and electrical service. Three proposals were received as follows: LTP Enterprises, Inc., Fargo, ND $145,317.00 Trout Wells, Inc. St. Cloud, $158,648.00 Layne- Western Co., Inc., Long Lake, MN $161,200.00 Each proposal was accompanied by a five percent bid bond and deke attached power of attorney. These well drillers are all qualified to Barron operate in the State of Minnesota, in fact LTP Enterprises has an office duller in Hutchinson and has been associated with the construction of the 11gpssoeiates, inc. recent wells at the plant site. Each bidder listed Quade's Electric as the architects proposed electrical subcontractor. RCM has worked with Orr engineers land surveyors Construction in the past. Based on the information provided, our knowledge of the bidder and his listed subcontractors and suppliers, RCM recommends the award of the contract to the low bidder, LTP Enterprises, Inc. for the base bid amount of $145,317.00. The Council should be aware that a major portion of this contract is based on a unit price contract so the final contract sum will be dependent upon the actual amount of material and time incorporated into the well construction. Following Council action, we will prepare the necessary Notice of Award and prepare the Owner /Contractor Agreement Form. Your t , Charles S. Barger, P.E. RIEKE CARROLL MULLER ASSOCIATES, INC. CSB:jj Attachments 10901 red circle drive box 130 minnelonka. minnesota 55343 612- 935 -6901 C' (612,1,587-5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUT^,HINSON, MINN. 55350 M E M 0 DATE: December 3rd, 1987 TO: Mayor and City Council FROM: Director of Engineering RE: Bids for Well No. 7 Bids were opened on November 25th, 1987, for the construction of Well Number 7 with associated well building, piping, pump and electrical work. The low bid of LTP Enterprises of Fargo, N -D. and locally in the amount of $145,317.00, is considered less than the $213,000.00 budget request. It should be noted that this is a unit price project, as compared to lump sum, so the final cost could deviate from the bid price. We reommend that a contract be awarded to LTP Enterprises, and request that the Council approve a motion accordingly. Respectfully submitted, Eug s e Anderson Director of Engineering EA /pv CC: Project File I OAF 0 BID TABULATION PROJECTS HUTCHINSON, MINNESOTA WELL AND WELL HOUSE NO. 7 RIEKE CARROLL MULLER ASSOCIATES, INC. Architects - Engineers - Land Surveyors BID DATES NOVEMBER 25, 1987 RCM Project No. 871904 -0 2.00 P.M. }o CONTRACTOR LTP Enterprises Traut Wells Layne- Western ADDRESS Box 2131 Route 4 P.O. Box 457 Fargo, NO 58107 St. Cloud, MN Long Lake, MN 56301 55356 CORP-PART -IND Corporation Corporation Corporation SIGNED BY L.T. Pulkrobek L.R. Hollister B.W. Dellett TITLE President Secretary /Tress. Sales Engineer BID SECURITY 5% $.B. 58 B.B. 5% B.B. ADDENDAS #1 #1 #1 ITEMS SECTION I - WELL C NSTRUCTION A - ROTARY 1. Mobilization L.S. 5,100.00 5,250.00 7,500.00 2. Test Hole 460 ft. 5.00' 2,300.00 5.70 2,622.00 6.00 21760.00 3. 30" Drain Hole 30 ft. 15.00 450.00 57.00 1,710.00 40.00 1.200.00 4. Outer Casing 30 ft. 60.00 1,800.00 87.00 2,610.00 59.00 1 70.00 5. Grout 40 Sacks 4.00 160.00 14.80 592.00 8.00 320.00 6. 24" Drain Hole 310 ft. 39.00 12,090.00 21.60 6,696.00 39.50 12 7. Intercasing 340 ft. 44.00 14,960.00 49.25 16,745.00 35.00 11,900.00 8. Grout 500 Sacks 4.00 2,000.00 11.22 5,610.00 10.00 5,000.0 9. 17" Drain Hole 120 ft. 15.00 1,800.00 27.50 3,300.00 22.00 2,640.0 10.Screen 120 ft. 77.50 9,300.00 96.40 11,568.00 67.00 8,040.0 11. Fitti L.S. 1 600.00 2 990.00 1,960.00 12. Grave ack 7 cy 100.00 700.00 .00 4 200.00 7 PAGE 2 r BID TABULATION PROJECT; HUTCHINSON, MINNESOTA WELL AND WELL HOUSE NO. 7 BID DATE; NOVEMBER 25, 1987 is RIEKE CARROLL MULLER ASSOCIATES, INC. Archi"c,4„ Engineers - Land Surveyors CONTRACTOR LTP Enterprises Traut Wells Layne - Western ADDRESS CORP- PART -IND SIGNED BY TITLE BID SECURITY START COMPLETE ITEMS 13. Develop 120 hours 50.00 6,000.00 65.00 7,800.00 85.00 10,200.00 14. Furnish Test Pimp L.S. 300.00 750.00 290.00 15. Install. & Remo e 2 500.00 1,000.00 275,00 550.0 1500.00 3,000.00 16. Operate Pump 30 hours 30.00 900.00 38.00 1,140.00 85.00 2,550.00 17. P & A Test 2 75.00 150.00 150.00 300.0 400.00 800.00 18. Disinfect Well and Cap L.S. 250.00 250.0 500.00 SUBTOTAL 60,860.00 74,683.0 74,250.00 B - Cable Tool No Bid No Bid No Bid SECTION II - WELL ?UMP AND WELL HOUSE 1. Well Pump .14,400.0 13,836.0 15,000.00 2. Piping, Etc. 37,000.0 6,734.0 27,700.00 3. guild, Etc. 33,057.00 63,391.0 44,250.00 Page 3 _ BID TABULATION PROJECT: HUTCHINSON, MINNESOTA WELL AND WELL HOUSE NO. 7 BID DATE: November 25, 1987 RIEKE CARROLL MULLER ASSOCIATES, INC. Architects - Engineers - Land Surveyors CONTRACTOR LTP Enterprises Traut Wells Layne- Western ADDRESS CORP- PART -IND SIGNED BY TITLE BID SECURITY START COMPLETE ITEMS TOTAL BASE BID $145,317.00 $158,648.00 $161,200.00 SUBCONTRACTORS Well Drilling Self Self self Buried Piping Orr Construction Juul Construction Orr Construction Electrical Quade's Quade's Quade's MCC Dynamic Systems Dynamic Systems Dynamic Systems Inst. 6 Control Dynamic Systems Dynamic Systems Dynamic Systems Start 15 45 14 Sub. Completion 210 180 180 Final Completion June 30, 1988 210 June 30, 1988 Equal Employment Applied I Applied I Applied (7) DAVID E. AavoLD CHARLES R.CARMICRAEL •MICHAEL B. L.BARON GARY D. M�DOW PAYE KNOWLES STEVEN A. ANDERSON O. HARRY ANDERSON STEVEN S. HOOF CHARLES L. NAIL, JR. DANIEL J. BERENS LAURA K. PRETLAND DAVID A. BRUEOOEMANN JOSEPH M. PAIEMENT November 24, 1987 Ali_ \"OLD R MCDONV ELL ATTon EYS AT LAw 5881 CEDAR LAKE ROAD MIX- NEAPOLIS, MINNESOTA 55419 (912) 545-0000 M1%' TOLL FREE 800- 343-4545 CABLE1 MCLAW MINNEAPOI-Is TELECOPIE R : 10121 645.1103 Mr. Gary D. Plotz Hutchinson City Administrator Hutchinson City Hall 37 Washington Avenue West Hutchinson, MN 55350 RE: Main Street Review Committee 601 SOUTH FOITRTH STREET PRINCETON, MINNESOTA 56011 (5181 300.2214 714 TENTH STREET EAST GLENCOE. MINNESOTA 55330 1012) 534.0W 101 PARK PLACE HUTCHINSON, MINNESOTA 55350 (0121 507-1515 s Pv)v 1987 RECEIVED BY _ °� Dear Gary: I'm enclosing herewith a copy of a proposed resolution governing the implementation of the committee. I would like to offer the following comments with regard to the proposed committee. First, I believe the resolution should specify that the committee's responsibilities are limited to review and that the committee is acting in an advisory capacity only. It is my understanding that at this time the city is not interested in enacting mandatory rules and regulations on this subject. If I am not correct in this regard, please advise. Second, I have avoided specifying in detail the manner in which the committee will operate since I'm not certain those decisions have been made yet. I assume the Mayor can make the appointments with the appropriate recommendations of downtown merchants, city offi- cials and so forth. Third, I am still waiting to hear from Duluth and I have contacted them and asked them to send me as soon as possible the necessary documents. • /1 Gary D. Plotz November 24, 1987 Page 2 if you have any questions or problems in connection with the pro- posed resolution, you should certainly contact me. Thank you. Very trul 6-a s, ( ,7.�I ARNOLD 6 Mc6OWSLL G. Barry Anderson GBA /lh Enc. cc: James G. Marka John Bernhagen • 1] • RESOLUTION NO. 8666 E WHEREAS, the Community of Hutchinson has a need and desire to rehabilitate the central business district, and, WHEREAS, the appearance and design of downtown buildings is important to any rehabilitation effort in the Community of Hutchinson, and, WHEREAS, a committee with authority to offer non - binding recom- mendations regarding design and appearance would be helpful in pro- viding uniformity and establishing a unified theme throughout the central business district of the City of Hutchinson; NOW THEREFORE BE IT RESOLVED that the City of Hutchinson does hereby authorize the creation of the main street design review com- mittee to be composed of representatives of merchants, building owners and municipal building officials for the purpose of reviewing and approving construction and building rehabilitation in the central business district. The committee shall have the authority to review the proposed rehabilitation and design of buildings located within the central business district but shall act in an advisory capacity only and shall have no authority to alter the plans and specifications. Committee review shall be for the purpose of determining whether or not the proposed improvement is consistent with the overall goals of the City of Hutchinson in the long -term development of the central business district. The committee's geographical responsibilities shall be limited to the area between Fourth Avenue South and the Crow River and between Hassen Street and Franklin Street but in any event shall not include area beyond Tax Increment Districts I and II. Adopted by the City Council this 8th day of December, 1987. Paul L. Ackland Attest: Mayor Gary P1otz City Administrator • 0 0 MEMO DATE: December 3rd, 1967 70: Mayor and City Cs tl REM: Director of Erigiree-Lrig RE: Possible 1988 lmp�t Project Report Fbllodirg is a synods of projects p uposed for 1988 castruaUon with estimated costs, including 22 pero3:t for City expese. The projects are being proposed due to direr i fT the council, requests fmn adjacent affected property oners, for maintenance reasae, and/or based on engineering oonside atiom ESPIM= ESITMATED ESTIMATED DEFEOiFRED WAIER Aim =AL C= CITY = ACS�E ASSF� 33rM EIAID CLIP MSA CUWY 1. 8itwimis 9rCacing (amb and guttr inplaoe) See mp EJddbit "A" a.) Colorado St. fYau 8th Ave. N.W. to North Terminus, 8th Ave. N.W. flan School Road to Calorado St., and Colorado Circle t}an Colorado St. to col- devan, as requested in a letter frog Ilk-. Tyrone Hellard. Subdivision Aga t (1986) b.) Sd»ol Road fl= 7th Ave. N.W. to California St. as requested in a letter ft® M•. Tyrvre Helland. A portion of the cost is eligible for Mmicipal State Aid Firms bemuse of the street being wider and thicker in stnntuve than a local street. City Cost is MA eligible. o.) Cmpbell Lane ftm approximately 370 feet north of Hilltop lane to Conoecticut Street in Clark's 2nd Addition. Paving the eastK t portion of this street my reed to be delayed until utility ireotallation is completed to the McClure property north of Campbell Lane and west of'Cmracticut St., tte subdividing of which is peding, but this will be studied in mare detail before a final moamamhtion. Subdivision Ageesants far Cleric's hd Add. (1978) and Campbell Lake Add. (1987). Y E 41,500.00 E 0.00 E 41,500.00 E 0.00 E 0.00 $ 0.00 E 0.00 $ 0.00 76,900.00 33,700.00 43,200.00 0.00 0.00 0.00 33,700.00 0.00 19,800.00 4,350.00 15,450.00 2,650.00 0.00 1,700.00 0.00 0.00 ESMATED E57MgTED E'3TYATED DES WATER AM i TOTAL O7Sf CITY cwr A55t3 HE ASSE534M5 SEWER RM CITY WA CNN Y I d.) Tyler St. ad HnDmald Drive in LaIm.aod Terrace E 24,400.00 E 0.00 $ 24,400.00 $ 0.00 E 0.00 S 0.00 s 0.00 E 0.00 Faath Additim. &bdivisim Agroma,t ffbr _ i FrDma)d's lid Add. (1971). e.) fakwiew [are ft® Sdnol )Wad to Roberts Road. 14,900.00 0.00 14,900.00 0.00 0.00 0.00 0.00 0.00 Subdivision Agreement for McDaeld's 2d Add. (1971) and HnDxald's 3rd Add. (1971) aryl MDmald's 7th Add. (1983). M Lindy Lane, Hilltop Drive and Gme's Arad in 36,600.00 1,950.00 34,650.00 0.00 0.00 1,950.00 0.00 0.00 Kimberly's Caxrtr7 Estates. 9ibdivisim Ag ome nt (1983). g.) Svr%md St. ft® Centrxy Ave. to 135 Feet Swth. 4,000.00 0.00 4,000.00 0.00 0.00 0.00 0.00 0.00 Subdivisim Agreament for Scmidtbauer's 1st Add. (1980) and Sd=Ldtbau is 2nd Add. (1981). &b-Total S 218,100.00 $ 40,000.00 $ 178,100.00 E 2,6W.00 $ 0.00 $ 3.650.00 33.700.00 $ O.OG 2. Oxt 8 Qrtter 6 flibmim a SzfacJxg See Map Ddabit "B" a.) Walrut St. and Hill, t Rued in Mac's Bluff Addition. 30,500.00 0.00 20,500.00 0.00 0.00 0.00 0.00 0.00 Snhdivisim Agreasent (1983). b.) Shtdy Ridge Pced ft® T.H. T to Hilltop Lane. 819' of 89.000.00 37,700.00 54,300.00 0.00 0.00 34,700.00 0.00 0.00 ftmtage is {�, 610' is residartial. Rate to equally allemte cost between assessable frwtage and nalassessable hmtage is $59.00 par tTmt foot, in ktdch m the City C.cet weld be $4,689.00. Rate is $38.00 per n v nt foot for city Cast shirr. c.) Graham St. in StMi gls46eft Add. 7,400.00 0.00 7,400.00 0.00 0.00 0.00 0.00 0.00 d.) Keith St. 6 97nset St. bebsan Sarth Grade Rd. and 59,600.00 0.00 58,600.00 0.00 0.00 0.00 0.00 0.00 Chimp Ave., and ChiCago Ave. ft® Keith St. to 3x t St. in Plea Heights Add., as requested by adjacent property onrnaa. 9iriivisim Agee t (1956 0 FSeflaZM ESl'E= E3fIM m OFIIUPM WATER ANO I TVfAL COST CITY 0.15f AS� eSSseaarne SEWM RM CTTY !S0. 7]lUm e.) Les yaha Parinay from r,..e Lire Trail to T.H. 7, $ 45,600.00 $ 25,000.00 $ 20,600.00 $ 0.00 $ 0.00 $ 25,000.00 0.00 $ 0.00 Including intasectim teallgmaht that Would require acquisition of an assonant m the Crier parcel. City Cost shah Is because policy has bem to assess only the rontaw frontage of be eflttirg parcels. Abutting flvitage of the par'crls for this project is the long side, apMndmtely 3901- m each side. The City Cast weld be about $17,500.00. Q -ading and agpepte base amvtrctim (nn act) and a03r4B9.BB ;Q3r4BB.BB 9.40 0.99 0.09 0.99 p.W 0.99 Sitter and bituminous surfacing) on apprmdmtely 1500 feet of Les Rnuta Paniaay in areas of unstable soils in preparation fm bitudras surfadrg, in amvdarme With ALgust 24th, 1997, mma aim, Exhibit "M f.) 4th Ave. S.W. from Ngin St. to Lynn Head, inciluding 143,200.00 110,000.00 33,200.00 0.00 11,200.00 98,800.00 0.00 0.00 4^ water main replacement from Grove St. to Lynn Road Rate of asst Is $79.00 for 596' of assessable flvrrtage, plus rata service replaceffid. g.) Grove St. Eton aid Ave. S.W. to 5th Ave. S.W.. 72,000.00 38,400.00 33,600.00 0.00 0.00 38,400.00 0.00 0.00 at Ave. S.W. ft® Franklin St. to Dale St. fie County 457,500.00 325.000.00 132,500.00 0.00 0.00 0.00 175,000.00 150,000.00 has bmlgeted $150,000 as its share of the project oast. State Aid regulations regalre that fm a minor arterial, Which is the present flantic al classiflatim of aid Ave. S.W., With projected traffic frnm 5,000 to 10,000 vehicles per day, the eat to oarb Width be 48 feet With p wkimg on both sides, m 38 feet with paddng m me side only. Ftc t street Widths vary frrm 40 feet to 46 fast. Any street wideirg Would result in remving a amber of boulevard trees. Rate to equally allocate cost between assessable frmtage and non-asBassable frontage is $61.00 per flmt foot, in which w the City Cost would be $91,000.00. Assess nt rate is $38.00 per front foot fCC City Cost s}nw. City Cost is eligible far Mmicipal State Aid Elyds. The C Zy has budgeted $150,000.00, as its stare of the project cost, Wick Will reduce the City Oost to $175,000.00. 4" Water main replacement on and Ave. S.W. fTm Franklin St. to Dale St. and m Grove St. from 2md Ave. S.W. to 4th Ave. S.W. Ass,mad replacement of Water main and appntananoes to be City Cast; assess aft-vice repiaoena t. h.) Franklin St. R® Washington Ave. to at Ave. S.W., inaluling Water main replaomert, stcxm sews, replacement or rehabilitation, and angle ;aridng in the area of the Police Station. Watenein repaceiment is assucmd to be City Gast; sevioe repaoment to be assessed. Rate to equally allocate roadway cost between assessable frontage and rm assessable frontage is $163.00 Per flonrt foot, in which case City Coat far roadway rexnshvctian would be $86,200.00. Assessment rate is $38.00 per front fbot for City Cost strum. L) Glen St. tlnm Washington Ave. to " Ave. S.W. and lst Ave. S.W. from Franklin St. to Glen St., inalt'ling rater main replacement m Glm St. fr Washington Ave. to at Ave. S.W. Water main replacan?nt assured to be City Cost; service repacment to be assessed. late to equally allomte roadway cost betuieer assessable frontage and rortassesvable frontage is $79.00 per frost foot, in which case City Cost fa roadway recnstrvctim would be $105,600.00. Assessment rate is $38.00 per front foot fbr City Ccet shoos, Which includes no assessart to the sdnol district frontage on the west side of Man Street bemuse that distance is tier long dimension of the parcel. If the Council dncases to assess the lag sdrol frontage less 150' abutting Washington Avenue, and also, ad Avenue S.W., the City Cost mould be $131,370.00, assuming an assessiment rate of $38.00 per Rost foot. 0 ' • E3C77MIF•D ESTIMATED ESPIMAIFD DEF7TIM WAIFA ACID IMAL COST cm COST ESGC� A4C'FC AaIM Min EM Cf1Y Fm aim $ 152,000.00 $ 106,500.00 $ 45,500.00 $ 0.00 $106,500.00 $ 0.00 $ 0.00 $ 0.00 123,800.00 113,600.00 10,200.00 0.00 14,5oo.00 99,100.00 0.00 0.00 I J.) 3rd Ave. N.W. from Mdn St. to T.H. 7, roadsy remutnntim. City Cost was deteuined ,sing an asse a t rate of $45.00 per hunt foot for 3,326 feet of tlentage. City Cost is eilglb] far Mrdcipal State Aid Funds. Dakota 1611 intends to set a dining train m their tracks m the rmth side of 3rd Avemm N.W. bebwee n Main Street and Glen Street. They will likely be regresting angle paridng in the street. Tthe ==^=stile frontage that was determined does not include any ha=Kegs of railroad ri&hht -ofway. FSmnn E3fIMATED E50%TID DFFIIIA.ED WAM AND TOTAL COST Cm COSI A.'SESSAHE ASSESS —EMS MU RM C11Y PM 0murf 390,400.00 $ 240,730.00 $ 149.670.00 $ 0.00 $ 0.00 $ 0.00 $240,73D.00 $ 0.00 Storm Seas to serve arms abutting 3rd Ave. N.W. and North ttereh®, which is eligible for State Aid Eluding and possible EN= Funding this a cooperative agreement. It is rimmed that 15%, which is $64,155.00, of the cost can be tlyded by MA and RD= ompe ative agreement. Assessment ,etas are then estimated to be $0.033 par square foot far trunk storm sewer, and $0.164 per square foot for trunk and lateral atom sewer to achieve zery City Cast. Sae acom4wrjirg cep for appradmate assesmeht areas. It is noteworthy that parcels abutting 3rd Avece N.W. were assessed $0.065 W square foot for a atom sewer project in 1975. Oder properties in the drainage arm were not reviewed for previous assessments. 'Thee presently am deferred assesses is on parcels abutting 3rd Aveue N.W. fron 1968 for sanitary eewer and water main that could be activated. k.) F7mtags Road South Side of T.H. 7 CY® Sdml Road to apprvximtely 900 feet West of Stool Road, reconstruction of the hostage road, and providing a correction to T.H. 7 about 900 feet West of Sdml Road as requested by 33oe' Amwica. MQ= approval mat be obtained for rcadmy connection to T.H. T. City Cost shun is based on estimated assessable frontage as determined from present and possible hnt+te platting, and an assessnart rate of 427,700.00 $ 212,855.00 224,845.00 138,700.00 0.00 0.00 64,155.00 0.00 i • 1 • 4. Ml nn= See Map 5dribit "E" a.) Qh dirng, storm se� and aggregate base m Ni11toP 41,500.00 41,500.00 0.00 41,500.00 0.00 .0.00 0.00 0.00 Drive Tknm Mldaigan St. to Paul's Rood k MTIMATm ESTD'RTED ESfAWTFD MFERRED WATM AND TOTAL (AST CiTf CCOT AS4`?4_Al? A54S4%0715 Sc-. RM CITY !S0. MAY appradmtely $225.OD par tYarnt tknot. WA Total £1.987,700.00 $ 1.196,785.00 $ 790,915.00 $138,700.00 $132.2M.00 000.00 9 .00 $15D,000.00 Total Parts 1 8 2 $$ 2- i2y8_00 $ 1.236.785.00 $ 969,015.00 $141.350.00 $132,200.00 $299.650.00 $513,505.00 $150,000.00 3• smdtmT 5�,.wa� Main, Mxm SeAer, ,Gmdirg 2!9 Ammte Base sea Map Odnibit "D" a.) Weabmd Aped in Sueet Ridge Additim, as requested 43,900.00 0.00 43,900.00 0.00 0.00 0.00 0.00 0.00 by the Nbdivider. b.) Carolina Aw. and Arim a St. in HdIard's 8th Add. 79,370.00 0.00 79.300.00 0.00 0.00 0.00 0.00 0.00 a.) Darrell Drive, loletta Cane, 1kDuald Drive, Park 165,900.00 0.00 165,900.00 0.00 0.00 0.00 0.00 0.00 Islw4 Drive and Raey Tk lied in the 5th Addition to Lalauvad Terrace, as ruled by the Subdivider. d.) Keith St. and &riset St. South of Chicago Ave. and 229,400.00 63,200.00 166,200.00 63,200.00 0.00 0.00 0.00 0.00 Cleveland Ave. and Qneyerae St. in Plaza Naights Add., as requested by the Subdivider. e.) Teas Ave. ttaa Califorria St. to the Past Te,m rws 50, 000.00 25,000.00 25,000.00 25,000.00 0.00 0.00 0.00 0.00 of Teas Ave. in Twin Oaks Additim, as regiested by the Subdivider. f.) Colorado St. fr= 7th Ave. N.W. to 8th Ave. N.W. The $ 68.100.00 $ 0.00 $ 68.100.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 Subdivider, has rued that the City delay onde-ing ttesa impnwsme nts to a Tithe year. 9nb -Total $ 636.600.00 $ 88,2DO.00 $ 548.400.00 $ 88.200.00 $ 0.00 $ 0.00 $ 0.00 0.00 Total Parts 1, 2 6 3 $ 2.842,400.00 $ 1,324,455.00 $1,517,415.00 $229.50.00 $132,200.00 $299,650.00 $513.585.00 $150,000.00 4. Ml nn= See Map 5dribit "E" a.) Qh dirng, storm se� and aggregate base m Ni11toP 41,500.00 41,500.00 0.00 41,500.00 0.00 .0.00 0.00 0.00 Drive Tknm Mldaigan St. to Paul's Rood 0 ETDIATED 93TRI1Tm E TLAATED DEFERRED WATER AM TOTAL 004T CRY COST ASSESS4HE ASSESfftlLS SEWER RM CITY MM OJIMTY b.) Hater min loop on the swth side of T.H. 7 ftm $ 67,100.00 E 36,450.00 $ 28.650.00 E 4,900.00 $ 33,550.00 $ 0.00 E 0.00 E 0.00 MLchtga, Ave. to High St., per M Year lapemvemad Rohm, to provide for fire protection and water service on the earth side of T.H. T. a.) Sanitary saw and water main on LAMdtks Lone, as 58,600.00 0.00 58,600.00 0.00 0.00 0.00 0.00 0.00 requested by an abutting property are. A payetwal amt is reg drei. No deferred assesswewts Will be levied if a perpetual asmienw can be obtained to allow a project route directly west to California St. Rate per foot would be abaft $46.00. d.) Sanitary seww and water main rwarvtnntim on Main 236,700.00 199,370.00 37,400.00 0.00 199,370.00 0.00 0.00 0.00 St. So. Cron 4th Ave. S. to Oalwlard Ave. in ocnIrstiaw with MI/D(YT T.H. 15 Project. Sanitary swer is deterla ted and in need of replacement; water main should be Increased in siu f m 6" to 12". Asmmai to assess only asaeer and rater services and appwa'tea[woes. e.) Sanitary sewer replacement or habilitation atwd 70,000.00 70,000.00 0.00 0.00 70,000.00 0100 0.00 0.00 Herades site, dire to deteriorated river bark sews that has high rates of infiltration. Lining the sewer may be feasible at an estimated cost of $552000. f.) Storm sewer in the area of Lalae St. from the Crow 169,300.00 25,400.00 143,900.00 0.00 0.00 0.00 L-,+00.90 0.00 Rive to Roberta Road, per cots'espadmce fYm Goebel Pixtwae. An artfall eesamt is needed. Estimated cost includes street paving only as regrired to restore rosdvay arms disUrted by stain serer oastrmtim. State Aid Prods could be weed to deftsy abort 15% of the cost, in which case the assesseawt rate mould be $0.145 kpw sgware foot. Otherwise, the rate would be $0.17 per sqA a foot and a typical assesatrawt would be .$1,700.00 per residential lot. g.) storm sewer and bitxxinc s suTacirg of the paridis $ 20.000.00 $ 20.000.00 $ 0.00 $ 0.00 0.00 E 201000.00 $ 0.00 0.00 lot on the east side of FYwkUn Ave. North of City 1 -, a r m HOW 'W ,•» ro aria, I r I u n. x t. ," n ro a .a „' Fall, as requested in the aooagsnylrg Petition. Paridrg lot �t Statute 459 required a minim, of 50% asssamrt. Shat statute � repealed in 1987 and to date m mr infar,mtim bas beer obtaimd. SW�Total $ 663,200.00 $ 394.650.00 $ 268,550.00 46 500.00 $302,850.00 20 000.00 23,400M 0.00 MM SORAL $ 3,505,600.00 $ 1.719.635.00 $1,785.965.00 $275.950.00 $435,09D.00 $319.650.00 $538,985.00 $150,000.00 She City Cost, ereltdirg WA and Canty fladirg is estimtd to be $1,030,650.001 and eo1ulding deferred awesv_mts is $754,700.00. Ste City's cement balance in the State Aid Plad is $496,988.00, and a anticipated 1988 allobm t is $199,667M, for a total 1988 Cmstrmtim F1ard ffilame of $696,6555.00. She estimated MA mpeditrae i9 $538,985.00. Sidewalks in the City have been irapected, but molts have not beat tabulated £or a determination of mplaea'3t oast, Froth >rcse, KVDOf may be remratrnrotiM T8 7 ilm the railroad enassirg by Poddte Silo to the east corporate lim ts. Althcug�i a mat esti!ate and estianted City {artlaipatim have not beat detaffind, the City's cost is Uioug t to be minimal, arcs mold be tlatded by assess is or MA. Dlrectim ffi the Carnil is regrestd as to rtdch projects sinuld be pawed. Dir tar of S74E;ie °-rlxg F7Vpv attach t DAVID B. ARNOLD •CHARLES R. CARMICHAEL MICHAEL B. LeBARON GARY D. MCDOWEML PAYE EN0IVLES STEVEN A. ANDERSON O. BARRY ANDERSON STEVEN 5. HOOF CHARLES L.NAIL,JR. DANIEL J. EEBENS LAURA E. PBETIAND DAVID A.HBUEOOEMANN JOSEPH M. PAIEMENT December 3, 1987 ABNOLD & MCDOWELL ATTORNEYS AT LAW 5881 CEDAR LAHR ROAD MINNEAPOLIS, MINNESOTA 55416 (612) 545 -9000 MN TOLL FREE 800 -343 -4545 CABLE! MCI.AW MINNEAPOLIS TELECOPIER: (612) 545-1703 Mr. Gary Plotz Hutchinson City Administrator Hutchinson City Hall 37 Washington Ave. W Hutchinson, MN 55350 Re: Delmar Sturges vs. City of Hutchinson Our File No. 3244 -87 -0008 801 90U11 FOURTH STREET PRINCETON, MINNESOTA 66071 (91st 3150 -12214 714 TENTH STREET EAST GLENCOE, MINNESOTA 55006 (6121 a94-9111 101 PARR PLACE HIITCHINSON, MINNESOTA 66350 (612) 637.7575 3/ 1234 c ftCFJV&D 07; Dear Gary: • This letter will serve as a summary and a review of the above referenced matter and should be provided to the Council for their information. It may or may not be appropriate to take action next week and review of this information will be necessary to fully understand the issues involved. I am attaching to this correspondence a photographically reduced survey for the City of Hutchinson showing the ditch location in East Half of Section 12, Township 116 North, Range 30 West. Mr. Sturges is represented by attorney James H. Malecki with the Gislason office in New Ulm. As you can see from reviewing the survey, Sturges owns property in the southwest quarter of the Northeast quarter. Located on Sturges' property is a ditch which was constructed by the City of Hutchinson for the purpose of assisting in the draingage of the area. From a geographical standpoint, it is my understanding that the ditch was needed because of Mall development and the development in the general area of the Americinn. The City Engineer is probably in a better position than I am to discuss the need for the ditch and the pur- pose for which it was constructed. In any event, at the time the ditch was constructed, the property now owned by Mr. Sturges was in the process of being sold to . Dennis Albertson on a Contract for Deed. Albertson gave the prior City Engineer oral permission to construct the ditch, probably with an eye to eventually developing the property himself and recognising that the ditch would be of some benefit to a develop- ment. q_a, Mr. Gary Plotz December 3, 1987 Page 2 Subsequently, as I'm sure you are aware, Dennis Albertson has al- lowed a number of properties to go back to the original fee owner including the Sturges property. Sturges is now claiming that he did not grant the city permission to install this rather large ditch and he wants damages from the city or the ditch filled in. His "settlement" demand is currently $30,000.00 which neither I nor the City Engineer regard as reasonable. We have been unable to find any written documentation of any ease- ment whatsoever. Normally, an actual oral grant of an easement is void under what is known in Minnesota Law as the Statute of Frauds. Alstad vs. Boyer, 37 N.W.2d 372 (1949). However, there are several cases deci ed by Minnesota courts that hold either on the basis of part performance or equitable estoppel that an oral grant will be enforced. For ex- ample, Berg vs. Carlstrom, 347 N.W.2d 809 (Minn. 1984) held that an agreement for an oral easement will be supported when there are appropriate facts and it can be demonstrated that the party receiv- ing the easement reasonably relied on the assurances given by the property owner. The situation in this case is complicated by the fact that Sturges is not the party that granted permission to the City; however, it was my understanding from the conference that we had with Sturges and others that Sturges admits knowing that there was digging going on at the site and he would be hard pressed to deny knowledge of that fact. As the property owner, if he was concerned about this problem, he should have taken steps to protect his interest and chose not to do so. The issue now before the Council is whether or not the City wishes to respond to the $30,000.00 demand with some kind of counter proposal which would effectively place the Council in a position of paying for an easement. On the other hand, it's my understanding from the Qity Engineer that this ditch is vital to the development of the community. 0. I don't know that we have enough information at this point to justify making a counter proposal. I thought it would be appropriate at this time to place the matter on the agenda for Council inquiry and reaction. I hope the information that I have provided has been helpful. If you have any questions, please contact me. Very truly yours, ARNOLD & McDOWELL 1 1C1 • G 0.M '— a� G. Bar y Anderson GBA Honorable Mayor and Council HUTCHINSON FIRE DEPARTMENT 205 Third Avenue South East HUTCHINSON, MINNESOTA 55350 Chief., Orlin "Burch "Henke The Hutchinson Fire Department is requesting a bid letting for the purpose of refurbishing one 1971 Ward LaFrance fire truck. We propose to replace the cab, compartments and have the pump, engine and transmission checked. If approved, our timetable would be to have bid opening December 30, 1987 at 5:00 P.M. Butch Henke Fire Chief • 9 -i Published in the Hutchinson Leader on Tuesday, December 15th, and on Tuesday, December 22nd, 1987. CITY OF HUTCHINSON FIRE DEPARTMENT ADVERTISEMENT FOR BIDS FOR REFURBISHING OF ONE 1971 WARD LAFRANCE PUMPER Publication No. 3764 Hutchinson, Minnesota December 8th, 1987 TO WHOM IT MAY CONCERN: The City Council of the City of Hutchinson, Minnesota, will receive bids at the Office of the City Clerk until 4:30 P.M., December 30th, 19879 for the Refurbishing of One 1971 Ward LaFrance Pumper. All bids shall be accompanied by a cash deposit, cashier's check, bid bond or certified check, payable to the order of the City of Hutchinson, Minnesota, for not less than ten per cent (10 %) of the amount bid. Bids shall be directed to the City Clerk, securely sealed and endorsed upon the outside wrapper with the title'of project for which the bid is made. The City Council reserves the right to reject all bids. Copies of the plans and specifications are on file at the Office of the City Clerk, 37 Washington Avenue West, Hutchinson, MN, 55350, and will be furnished to any prospective bidder upon request. Bids will be opened and considered by the City Council at 5:00 P.M. in the Council Chambers of the City Hall at Hutchinson, Minnesota, on December 30th, 1987. City Clerk q4-1 • (612) 587 -5151 jffH3UTCHINSON, ITY OF HUTCHINSON WASHINGTON AVENUE WEST MINN. 55350 December 3, 1987 M E M O R A N D U M TO: MAYOR AND CITY COUNCIL FROM: GARY PLOTZ, HAZEL SITZ AND RANDY DEVRIES RE: STAFFING, JOB DESCRIPTIONS, GRADES AND ORGANIZATIONAL CHART FOR WATER AND WASTEWATER DEPARTMENTS As work progresses on the new wastewater facility, it is time to consider implementing some of the changes that will be necessary to bring it into operation in 1988. We use as guidelines the recommendations previously made by Donohue as well as recent survey information gathered from other cities. The survey and Donohue recommendations are attached for your review. Staffing at the new plant would meet Donohue's minimum recommendations. The attached organizational chart for the water /wastewater department • summarizes the new operational structure. One new wastewater plant operator will be needed in January, 1988. A water /wastewater maintenance position, presently considered temporary, will need to become full time in January. A lab technician should start in May, 1988. Review of duties of present positions indicates that several position descriptions need to be updated and pay grades changed. Director is recommended to be changed to a salaried Grade E classification at mid year, after new plant is in operation. When the new plant becomes operational, there will be 7 day a week coverage using a rotating schedule. It is anticipated the work load for those on rotating shifts will be handled on rotation of Tuesday through Saturday and Sunday through Thursday. One individual would be on duty each weekend day_, with 6 hours in -plant duties expected each weekend day plus 2 hours on -call responsibility. All employees would be scheduled for a 40 hour work week with no scheduled overtime. Those five employees with rotating weekend duty would each work a 5 day week totaling 38 hours worked, 2 hours on call. Approximately $12,000 /year overtime costs presently scheduled in the department will thus be eliminated, replaced by a $2,000 cost for the new on- call policy at straight time. Consideration of the following specific items is requested. 1. Approval of the new and updated position descriptions attached. This includes pay grade changes for four present positions as shown on the chart. • 2. Approval of rate changes for Senior Wastewater Maintenance Technician and Water Plant Operator, to Level 3 in the new grade, effective on their anniversary dates in 1988. 9 - C, Page 2 3. Authorization to employ Scott Hanson as the Water /Wastewater Maintenance Technician on a full time basis, effective January 4, 1988. See attached memo of November 16 from Randy DeVries. He would start at Level 2, ( "probation completed") due to his long term experience with the city. 4. Authorization to advertise in December for the new Wastewater Plant Operator who will be needed to begin in January. (See attached memo of December 1 from Randy DeVries. 5. Authorization to advertise in April for the Lab Technician who will be needed to begin in May. (See December 1 memo.) 6. Approval of the 2 hours per weekend day on -call policy to be incorporated into the work schedule. (If implemented, a similar program would be put into effect in the other city departments which have on -call needs.." 7. Approval of grade change to Salaried -E- for Director of Water/Wastewater Operations to be effective after new plant is operational. Salary change to be considered at that time. • a � 0 4 1 SENIOR WASTEWATER. OPERATOR Now $10.84 Heinecke X * MMEMATER PLANT OPERATOR $8.63 PART TIME CUSTODIAL (2) $4.00 -- Suujc u 6v ivuawty ww=s.raua uuuy r I • • OPERATIONS CHART - DIRECTOR OF wATER/ Should go to WASTEWATER OPERATIONS tsalaried -E- in d -1988) a F � Gy WATER SYSTEM SUPERVISOR l Naav -X XI anniv. I , LAB TD N * WAS"TE OMM WATER New VII start MAINT - � TIME MAINT- I TECH $8. May, 1938 New - S. Hanson i - VIII sta © ,1 2) 98£ • on. an- m v. • J :I }' fJ 1J' ::M/PO?UlATICM CXASS EATER CLASS WASPEI+ATER FUM - mod i RV3S17K TYPE BCD - "SFYn Y O IEII SIZE ' a4 CAP&, etc. Chief WW Operator $14.70, (2) plant operators $11.00, maint. $10.50, aetodian/hauk - ? $8.25, lab tech $9.60, water supt. $15.60, water Class B. op $13.23 6 12.44, equip. local Alesmidria 7608 A- advanced - 1.9 actual light industry 6 WW 7hsa/w k @ A on call +2 bra @ 7% if cal es tertiary ( )2.5 design rotating on call, week at a time Ault n 23020 A - - 2.5 domestic BM, WW coerage at plant s.30,x(41 utili ator II $9.88 Water . $13.93 utili $9.88 separate 1.6 industry danestic 205 BOI .9 , opera (2 plants - 1 industrial, 1 domestic) Bemidji 10949 A - new in setiratel 1 actual Light industry, + 2 shift coverage -7 day& -at plant/nkght darW 8-85 2 design loge /reaid'1 10 hra X 4 capes sewer S day week + 5 hrs /dry Supt. , operator operator .- , B operator , A Operator Yes + 8 00 BOD on call @ Th weekends Elk River B operator C Operators D operator 1 , C 1.3 design - expanding row Esewer coverage rotating; water has pager, line crew on call ? Fora 3 WW6 perator $10.64, +, or each dense above D operator is 6 WW i Yes 120 BCD 9 88 FATES - Wr; Supt. 6, lead operator C operator to Yes 24 bc� 6h6 c 12.13 start, asst lab tech $12.13 start, lab tech (BA 6 MA)$12.00 start new plat 10 Blandon 130,000isoli 4 Water call weekends hr. total @ T+N,cr extra 12.78, lab tech $12.78, asst. lab tech $10.93 paper mill 500 BOD (add 4) for time actually worked ("CSH&-2 on call ") 1s re s�arate Hutchinson 5hs WW t 6 Sun, NO 3'design 550 BCD + evening check - rotating - alarm syste&- - 40 hr. week Little Falls 7250 A - Activ. B - process gr 6 WW shifts rotate thru vedmxls- 40 hr. week, Sludge softn'g boat works 4 water when working Weekend, carry pager also. 250 BOD (water -16 hr. wverage,no peger,but alarm) Mora 2890 S C waste 500 BCD 3 tcytal W/WP7 40 hrs, weekdays, of is standby pay for weekend - cross tra>ned/rotate duty Owatonnna A -new 11 -67 to . actua 6 design tool/macKine� now. add 2 , ah Y w. pager (alarm system 2 Era @ Ty if caAeut dirtv in '88 W A separate pry or 4.3 design is 2/3 ofar� argan standby + 2 bra Of for callback - beeper is - 300 BOD " A separate dairy, corn, - Wit, 5.3 design meat work straig 4 rotate 500 BCD " B 34 - Yeast prod 5: WW 8 hour average weekdays, 6 hours weekends PROPOSED FOR 1988 3.3 design b9WrLj@rtalz 3 W [with on call thru alarm system i lager CITY/ WW SMFF SIZE IJOB TMUZ AND SMARM 1987 1 UMILN? 11988 CHUG Alexandria 6 Chief WW Operator $14.70, (2) plant operators $11.00, maint. $10.50, aetodian/hauk - ? $8.25, lab tech $9.60, water supt. $15.60, water Class B. op $13.23 6 12.44, equip. local ator $12.44. Austin 23 St t $18.07, Utility man , Foreman cpar- es 8 8, asst. lead cps $11.98, (6) relief ape $11-78, Engr. tech $12.22, Sr. 1.93, lab te$10.91 (Shenist $13.42 3r ty operators , c , maintenance es s.30,x(41 utili ator II $9.88 Water . $13.93 utili $9.88 Rrver .9 , opera B Rap WW D r � , operators , hers Yes + $11.77, 11.19, 10.51, maint. cperator $11.46, lab tech $11.77, Water anager $14.83, ' rs $13.80, distributi workers $11.19 ze Supt. , operator operator .- , B operator , A Operator Yes + 8 10.84 mechanic c $9.81, $10.50, lab tech fume sentl) $9.99 Litt F s B operator C Operators D operator 1 , less C maintenancr $9.93, Water Class C/meters $9.93 Yes ? Fora 3 WW6 perator $10.64, +, or each dense above D operator is 6 WW i Yes ? Water Owatonna 7 now 88 FATES - Wr; Supt. 6, lead operator C operator to Yes c 12.13 start, asst lab tech $12.13 start, lab tech (BA 6 MA)$12.00 start Willmar 9 W Supt. operators , asst. mechanic $11.80, mechanic Yes 12.78, lab tech $12.78, asst. lab tech $10.93 Marshall Supt. , asst. Supt. $13.15, operators $10.15, 10.72, 8.80, , Yes + 8 tah tech $11.35 Hutchinson 5hs WW WW/W Director $13.32, operator $10.84, technician $9.13, 9.24, Water System Shp NO $11.60 r r (612) 587 -5151 CITY OP�1j'UTCHINS01V 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: November 16, 1987 TO: GARY PLOTZ - -------- -- -- -- --- ------- -- --- FROM: RANDY DeVRIES ------------------------ - - - - -- SUBJECT: HIRING OF SCOTT HANSON ----- ---- --- --- ------- -- - -- - -- Scott has worked in our Water and Wastewater Departments on a part -time basis for the last three April- December seasons for about 24 months. Scott is trained in the Water Department to change water meters and to read and install them. Scott is trained to perform preventative • maintenance at our present Wastewater Plant. Scott has a Class "D" Wastewater Certificate and a Class "D" Water Certificate. He also has a Class "B" Drivers License. Scott is a hard working person that learns fast and would make a very good employee for the City of Hutchinson. With the experience of him working back and forth with the two departments, he could be trained for weekend duty easily. I would recommend hiring Scott January 4, 1989, which would mean a Promotion from part -time to full -time. RD/pl • 9 -� rAV (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: December -1, 1987 TO: GARY PLOTZ FROM: RANDY DevRIES SUBJECT: TIMETABLE FOR HIRING ADDITIONAL STAFF 1. WATER AND WASTEWATER MAINTENANCE TECHNICIAN A. Hire Scott Hanson to fill this position January 4, 1988. 2. WASTEWATER PLANT OPERATOR A. Advertise December 10 -31, 1987. B. Interview week of January 11, 1988. C. Notify January 18, 1988. D. On staff February 1, 1988. 3. LAB TECHNICIAN A. Advertise April 1 -30, 1988. B. Interview Week of May 2, 1988. C. Notify May 9, 1988. D. On staff May 23, 1988 - June 1, 1988. RD /pl 0 0 �oNo C N1�f�T aN SUPERVISION AND ADMINISTRATION PLANT RECORDS HOURS HOURS PER WEEK PER WEEK 1. DAILY RECORDING OF LABORATORY DATA ON RECORD SHEETS 2.6 1. REVIEW PROCESS CONTROL DATA 2.5 2. SCHEDULING AND REVIEWING STAFF NEEDS 2.5 3. INSPECTION OF PLANT AND PERSONNEL 2.5 ACTMTES PH 4. REVIEW LABORATORY PROCEDURES, RANT CI 3 RECORDS, SAFETY, OPERATING PROCEDURES. 5.0 MAINTENANCE • OPERATOR TRAINING DO S. CORRESPONDENCE AND DISCUSSIONS WITH FECAL COUFORM REGULATORY AGENCIES, CITY OFFICIALS 6.0 AND SUPPLIERS PROCESS CONTROL REQUIREMENTS S. PUBLIC RELATIONS 2.0 TOTAL 19.5 • MONITORING REQUIREMENTS INFLUENT AND EFFLUENT HOURS PER WEEK BOO 3.5 SS 3.0 PH 2.0 CI 3 3.0 NH3_ N 3.0 DO 2.0 FECAL COUFORM 3.0 TOTAL 19.5 PROCESS CONTROL REQUIREMENTS SOD (2 x WEEIO 2.0 MLSS 6 VSS (3 x WEEK) 2.75 RAS,TSS.&VSS 13 x WEEK) 2.75 T.S. AEROBIC STORAGE TANK 13 x WEEK) 1.25 DO - (7 x WEEK) 1.75 SETTLED VOLUME 17 x WEEK) 1.76 MICRO ANALYSIS 12 x WEEKI 1.0 pH I6 x WEEKI 1.25 CLEAN UP, REAGENT PREP. 6.0 ORDERING TOTAL 40.0 1 2. FILLING OUT REPORT FORM 2.5 3. PREVENTIVE MAINTENANCE ENTRIES 2.0 WCLUDES SCMEON.RIG. ORDERING SPARE PARTS, LUBPoCANTS. INVENTORY 4. OTHER SAFETY. INJURY, ETC. PLANT ROUNDS 1.0 TOTAL 8.0 1. OBSERVE EQUIPMENT OPERATION AND RECORD RUN THE AND FLOW DATA HOURS PER WEEK 14.0 2. RECORDING OBSERVATIONS IN PLANT LAG 2.0 TOTAL 18.0 9-� MISCELLANEOUS HOURS PER WEEK PROCESS CALCULATIONS 14.0 OPERATIONAL MONITORING 20.0 PROCESS ADJUSTMENTS COLLECTION SYSTEM 20.0 INSPECTION 8 MAINTENANCE - TOTAL 54.0 SOLIDS HANDLING HOURS PER WEEK OBSERVATION. SLUDGE HAUUNG POLYMER 34.0 MAKE-UP, OPTIMIZATION HOUSEKEEPING HOURS PER WEEK 1. CLEANING ACTIVITES AND MAINTENANCE 10.0 2. LAWN CARE AND SNOW REMOVAL . 12.0 TOTAL 22.0 7 MAINTENANCE /INSPECTION SUMMARY OF OPERATION TIME EQUIPMENT HOURS PER WEEK 1. BAR SCREENS 3.0 2. RAW WASTEWATER PUMPS 1.5 3. FLOW METERS 1.0 4. GRIT REMOVAL /FINE SCREENS 3.0 5. AERATION BASINS 3.0 8. AIR SUPPLY 1.0 7. POLYMER PUMPS 1.0 S. POLYMER MIXERS 2.0 9. SLUDGE PUMPS 1.5 10. AIR COMPRESSORS 1.0 11. BELT PRESS 2.0 12. SLUDGE HAUL VEHICLE 1.0 13. VALVES 6 GATES 1.0 14. CHLORINATION 6 DECHLORINATION 1.0 15. SAMPLERS 1.0 18. PLUMBING SYSTEM 1.0 17. HVAC SYSTEM 1.0 18. ELECTRICAL SYSTEM 1.0 TOTAL 28.0 MISCELLANEOUS HOURS PER WEEK PROCESS CALCULATIONS 14.0 OPERATIONAL MONITORING 20.0 PROCESS ADJUSTMENTS COLLECTION SYSTEM 20.0 INSPECTION 8 MAINTENANCE - TOTAL 54.0 SOLIDS HANDLING HOURS PER WEEK OBSERVATION. SLUDGE HAUUNG POLYMER 34.0 MAKE-UP, OPTIMIZATION HOUSEKEEPING HOURS PER WEEK 1. CLEANING ACTIVITES AND MAINTENANCE 10.0 2. LAWN CARE AND SNOW REMOVAL . 12.0 TOTAL 22.0 7 6 SUMMARY OF OPERATION TIME HOURS PER WEEK 1. SUPERV9810M AND ADMINISTRATION 19.5 2. PLANT RECORDS 8.0 3, LABORATORY 40.0`.... 4. PLANT ROUNDS 18.0`' 5. MAINTENANCE 28.0 8. HOUSEKEEPING 22.0 7. SOLIDS HANDLING 34.0 S. MISCELLANEOUS 54.0 TOTAL 221.5 221.5 x 52 = 11.518 HRS /YR TITLE SENIOR WASTEWATER PLANT OPERATOR jobdes52 DRAFT 11 -87 DEPARTMENT WASTEWATER Heinecke X SUPERVISED BY DIRECTOR OF WATER /WASTEWATER OPERATIONS SUMMARY THIS IS WORK IN THE OPERATION, MAINTENANCE AND REPAIR OF THE WASTEWATER TREATMENT PLANT DUTIES AND RESPONSIBILITIES 1 Operates treatment facilities to control flow and processing of wastewater-and sludges. Monitors gauges, meters and control panels. 2 Observes variations in operating conditions and interprets readings and tests; adjusts processes as needed. 3 Operates power generating equipment. 4 Inspects and maintains all lift stations in the system. 5 Inspects wastewater treatment units daily. 6 Documents maintenance items during plant rounds. 7 Maintains daily log sheets on various processes and operations. 8 Inputs and interprets data on computer for operations and control. • 9 Oversees the work of plant operators and custodial workers. 10 Hauls sludge as needed. 11 Collects soil samples for testing. 12 May assist in operator or safety training. 13 Follows safety rules and confined space rules. 14 Performs water plant operation on the weekend shift. 15 Performs lab work on weekend shift. 16 Assumes responsibility for the operation of the department in the absence of the director. 16 Performs related duties as required. DESIRABLE QUALIFICATIONS Technical training and extensive experience in treatment plant operation. Ability to work well with staff. • SPECIAL REQUIREMENTS At least Class B Wastewater Operators Certificate. Class B driver's license. WORKING CONDITIONS Inside and outside work. Variable hours. Weekend shifts and on -call from 5 p.m. Friday to 8 a.m. Monday. '(� TITLE WASTEWATER PLANT OPERATOR jobdes55 DRAFT 11 -87 DEPARTMENT WASTEWATER NEW IX SUPERVISED BY SENIOR WASTEWATER OPERATORS DIRECTOR OF W/WWATER OPERATIONS , SUMMARY THIS IS WORK IN THE OPERATION, MAINTENANCE AND REPAIR OF THE WASTEWATER TREATMENT PLANT DUTIES AND RESPONSIBILITIES 1 Assists the senior plant operator in all tasks pertinent to controlling the operation of the wastewater treatment facility and the wastewater lift stations. a Assists with the inspection and maintenance of the wastewater lift stations. b Inspects wastewater treatment units as needed. 2 Uses computer for operations and control. 3 Takes over duties of senior operator in his absence. $ Fills in for lab technician as work schedule requires. 5 Hauls sludge as needed. 6 Performs water plant operations on the weekend shift. 7 Performs lab work on weekend shift. 8 Follows safety rules and confined space rules. 9 Performs related duties as required. DESIRABLE QUALIFICATIONS Technical training and experience in treatment plant operation. Ability to work well with staff. �« SPECIAL REQUIREMENTS At least a Class D Wastewater Operator's Certificate. Class B driver's license. WORKING CONDITIONS Inside and outside work. Variable hours. Weekend duty involves shifts and on- call from 5 p.m. Friday to 8 a.m. Monday. 0 TITLE SENIOR WASTEWATER MAINTENANCE TECHNICIAN jobdes53 DRAFT 11 -87 DEPARTMENT WASTEWATER Meece I% SUPERVISED BY DIRECTOR OF WATER /WASTEWATER OPERATIONS ' SUMMARY THIS IS RESPONSIBLE MAINTENANCE WORK IN THE WASTEWATER PLANT DUTIES AND RESPONSIBILITIES 1 Assumes responsibility for all maintenance and preventive maintenance within the wastewater treatment plant. a Cleans, lubricates, paints, replaces, repairs equipment. b Performs general electrical, plumbing and welding repairs. 2 Maintains on computer a complete set of maintenance records on all facility equipment. 3 Records all maintenance data on the collection system. 4 Maintains spare parts inventory and orders spare parts as needed. 5 Keeps shop and tools in a clean and orderly manner. 6 Jets and maintains storm and sanitary sewer lines as needed. 7 Keeps jet truck in good working order. 8 Keeps logs, complaint memos and maps up to date. 4 Follows safety rules and confined space rules. 10 Performs water plant operations on the weekend shift. 11 Performs lab work on weekend shift. 12 May assist with audio /video inspection of sanitary and storm sewers. 13 May haul sludge. May haul snow. 14 Performs related duties as required. DESIRABLE QUALIFICATIONS Experience in preventive and corrective maintenance. Physical strength and stamina. Ability to deal courteously with the public concerning service problems. SPECIAL REQUIREMENTS Class C Wastewater Operators Certificate. Class B driver's license. WORKING CONDITIONS Inside and outside work. Variable hours. Weekend duty involves shifts at water and wastewater plants and being on call from 5 p.m. Friday to 8 a.m. Monday. 9 -� TITLE WATER PLANT OPERATOR jobdes5l DRAFT 11 -87 DEPARTMENT WATER Ebert IX SUPERVISED BY WATER SYSTEMS SUPERVISOR, OPERATIONS DIRECTOR SUMMARY THIS IS WORK IN THE OPERATION OF THE WASTEWATER TREATMENT PLANT DUTIES AND RESPONSIBILITIES 1 Performs in -plant maintenance. Performs maintenance on distribution system, hydrants, valves and wells. 2 Reads, records and interprets readings of flow meters and gauges. 3 May backwash water plant. 4 Reads water meters and records readings for billing department. Works with billing department to resolve questions about readings. 5 Checks meters for proper operation. Repairs faulty meters. 6 Assumes responsibility for water plant operation and supply in the absence of the water systems supervisor. 7 Works with contractors on water line construction. 8 Assists wastewater department on weekend shifts or on other projects as • needed. 9 Performs lab work on weekend shift. 10 May use jet t�clean storm and sanitary sewer lines. 11 Hauls snow as needed. 11 Follows safety rules and confined space rules. 12 Performs related duties as required. DESIRABLE QUALIFICATIONS Training in water and wastewater operations. Physical strength and stamina. Ability to deal courteously with staff and the public. SPECIAL REQUIREMENTS Class C Water Operator's license. Class B driver's license. WORKING CONDITIONS Inside and outside work. Variable hours. Weekend duty involves shifts at water and wastewater plants and being on call from 5 p.m. Friday to 8 a.m. • Monday. I (�' TITLE WATER/WASTEWATER MAINTENANCE TECHNICIAN jobdes54 DRAFT 11 -87 DEPARTMENT WATER /WASTEWATER (S. Ranson) NEW VIII . SUPERVISED BY WATER SYSTEM SUPERVISOR, SR. W/WATER MAINTENANCE TECHNICIAN SUMMARY THIS IS MAINTENANCE WORK IN THE WATER 8 WASTEWATER PLANTS DUTIES AND 1 Assists in water plant operations and maintenance. a Performs water plant operations on the weekend shift. b Reads, repairs and installs water meters as needed. e Assists in hydrant repair. d Locates water lines as needed. 2 Performs preventive and corrective maintenance on wastewater treatment facility equipment. i' a Changes oil, lubricates, repairs, cleans equipment. b Keeps maintenance records and places them on computer. c Performs lab work on the weekend shift. • d May assist in jetting and cleaning of sewer lines. e May haul sludge if needed. 3 Follows safety rules and confined space rules. 4 Performs related duties as required. DESIRABLE QUALIFICATIONS Experience in preventive and corrective maintenance at water and wastewater facility. Experience in water meter reading and repair. SPECIAL REQUIREMENTS Class D Wastewater and Class D Water Certificates required. Class B driver's license required. WORKING CONDITIONS Inside and outside work. Variable hours. Approximately half time at each facility. Weekend duty involves lab work and shifts at water plant and being on call from 5 p.m. Friday to 8 a.m. Monday. • ,�!' TITLE LABORATORY TECHNICIAN jobdes56 DRAFT 11 -8T DEPARTMENT WASTEWATER NEW VIII SUPERVISED BY DIRECTOR OF WATER /WASTEWATER OPERATIONS SUMMARY THIS IS WORK OPERATING LABORATORY EQUIPMENT TO CONDUCT TESTS ON WASTEWATER SAMPLES DUTIES AND RESPONSIBILITIES 1 Prepares:reagents and samples for analysis. 2 Performs physical and chemical analyses on wastewater samples, based on standard methods. 3 Operates and performs routine maintenance on laboratory equipment. 4 Takes quality assurance samples as required. 5 Maintains accurate records of testing. 6 Enters lab data into computer. T Maintains laboratory, equipment and supplies in a clean and operational condition. 8 May set up and obtain wastewater samples from industrial environment. • 9 Follows safety guidelines when handling chemicals. 10 Performs related duties as required. EQUIPMENT Laboratory equipment within the wastewater treatment facility. DESIRABLE QUALIFICATIONS Technical training and experience in laboratory analysis. Knowledge of proper lab techniques. Accuracy in preparing reports. Ability to work well with staff. WORKING CONDITIONS Normal 40 -hour work week. Inside and outside work. q — • 0 • TITLE CUSTODIAL WORKER (PART TIME) Jobdes57 DRAFT 11 -87 .. DEPARTMENT WASTEWATER NEW SUPERVISED BY SENIOR WASTEWATER OPERATOR SUMMARY THIS IS CUSTODIAL WORK IN THE WASTEWATER FACILITY DUTIES AND RESPONSIBILITIES 1 May perform any combination of tasks such as the following: a Washes down and cleans up all building equipment. b Cuts grass, removes leaves and trash, cares for lawns and ornamental plantings. c Washes, cleans and waxes vehicles and equipment. d Carries or holds equipment, materials or tools to assist operators or maintenance personnel. / e Picks up parts and supplies. f Paints equipment or buildings. g Cleans drains and culverts. Cleans snow and ice from driveways and walkways. h Drives trucks to haul materials. DESIRABLE QUALIFICATIONS Ability to follow instructions or to work without direct supervision. WORKING CONDITIONS Approximately a half time position. Hours as assigned by supervisor. 4 ' • • • Work 2 hours On Call 4 hours ,6 hours X Tl� = 9 hours - Saturday 9 hours - Sunday 18 hours X $10/hour $180 per weekend X 21 weekends (November - March) $5,280 �� Work 4 hours On Call 4 hours 8 hours X Work 4 hours On Call 4 hours 8 hours X T;j 12 hours - Saturday 12 hours - Sunday 24 hours X $10/hour $74U per weekend X 52 weekends $12,480 = same as above - $12,480 TOTAL COST $5,280 + 12,480 + 12,480 = $30,240 1 0 • • On Call 2 hours Saturday 2 hours Sunday 4 hours X $ 10 per hour $-40 per weekend X 21 weeks (Nwanber - March) $840 [.N?� 4D1' On Call 2 hours Saturday 2 hours Sunday 4 hours X'$10 per hour $40 per weekend X 52 weeks $2,080 PARKS & RECREATICT Satre as above - $2,080 Street 840 Sewer/Water 2,080 Parks/Pecreation 2,080 6,000 ( 5 tmnths) (12 months) (12 months) W (612) 587 -5151 %,HUlIH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 December 1, 1987 MEMORANDUM • r •• a •• m FROM: HAZEL SITZ, TRANSIT COORDUQATOR W.S. RE: SALE CF 1976 After advertising formally and through the classified ads, we have received two bids for the old Hutcbmebile. one was in the amount of $300 from a local individual. The other bid is from Minnesota Body & Equipment for $850 (delivered.) I have checked with MM/Dept. of Transportation and they would find the Minnesota Body bid acceptable. Because the vehicle was originally purchased as part of a demonstration project, m/ ar 's share of the sale price will be 90 %, the city's share will be 10 %. It is recommended the bid be accepted. copy: Doug Meier, Motor Pool Supervisor • 9 -�c MINNESOTA BODY & EQUIPMENT CO. Distributor For I 4b Wayne Quality-Built Buses 7380 HIGHWAY 101 • SHAKOPEE, MINNESOTA 55379 • 1 MILE EAST OF VALLEYFAIR state case 41?-7 speee. Quantity QUOTATION [� UNIT ORDER 15traM Phone bode Time flat. Location h MAN Out aka G - - -- - - -- J OPTION 1: R M mutually prrd mat pur. . a ear a" take delivery Of me Goan dear@ed wopmrt at nnnafrlU V•. art M Rwmond, IN aed that = shall dent• V ,,-J arC, /At/SO./ Taupe far tM traneponstbn M — pulp wow fo Shehopr, Wnnrala by a paced Cortrnon cwrw or qualified Mee at prevall. Ing an" an ent Co Om rrfrWoawMM saw pdpmont ran be drrind to eve pared tote puroerr upon manufactumY dasrory to rW comma" carrier or qualified area. TrYMportatlr Chem" sou Grua be arwd and peW far h the purchaser or Iry ee oadw In the aft* If rlr Gpnonent In ardee such charges to Mameocla Body G Sou"oune Co_ Purdees .ell amnae transportation Of rid equlpert from peal open• Mlmerma leer fhnl view ingot equepawaM to /MW destination. Acceptance of douvwv nt mrwlaetunies pert rstl W e way affrt ant rrprrs wranllee M est0 equipment - OPTION Y It Is awWMly agreed Bel W. r Moor cell tee decry of the Goon dMC"bW egclpm.n M the manWrlursY -... :'ittt located M 11111chmon0, IN and that Into Total P.O.S. Trade Make Yr. Size Allowance, ,4'A peawstaP of MW pWPnrt stall a ulenle0 to haw greed horn vendor to W parr upon purotarr taking paarrlon of MW egWpmrl tram to manWasturM st In IMPUTANT: Trade or be In name RIM nice, cendltlon sa ua doe traded. Trade Difference pant and the traepealalian thereof "I be the naponslrity of the purehaor. Acow ireM deliver at ne nutwa es girt ew In no way effect any eaprS w4rIr1IN M sstd equepewtt. Le oiling as Fellows' IMPORTANT: It N mutually &reed met %W I- , cing M eguipmrt wan eon place M M. i , r. faCdity are may Include hetalWion of - w %hs Specified Ranks aI yrow 8 cosy' OPTION CHOSEN 10 or 2 PURCHASER NO. Location ORDERS SUBJECT TO CONDI- TIONS N REVERSE SIDE TERMS: NET PAYMENT UPON DELIVERY. ALL QUOTATIONS ON PRICES AND SPECIFICATIONS ARE SUBJECT TO CNANOE RBHO T N"CZ Title 12) 587.5151 rY OF HUTCHINSON +SHINGTON AVENUE WEST INSON, MINN. 55350 M E M O DATE: December 3rd, 1987 TO: Mayor and City Cduncil FROM: Director of Engineering RE: Consideration of Policy for Surfacing on State Highway Project The Minnesota Department of Transportation has scheduled the reconstruction and resurfacing of T.H. 22 from Fair Avenue to Biscay for 1989. Asphalt paving will likely be used from the bridge in Hutchinson to Biscay. F aom the bridge to Fair Avenue, MM /DOT design policy currently allows either an asphalt or a concrete pavement. MM/DOT is inviting input from the as to what surface type we prefer. The surface is presently concrete to a short distance south of Fair Avenue, and is asphalt pavement thereafter. City participation in the • surfacing cost will be only at the intersections, and there only that part outside of the highway proper. Participation will probably be about 40 percent of the surfacing cost of the area thus determined, which is estimated to be about $600.00 more for a concrete pavement than for an asphalt pavement. The City will not be asked to participate in surfacing of the highway proper, nor in future maintenance. Generally, asphalt pavement require more maintenance which, during such activities, can be a detriment to traffic flow and should be a factor in determining surface type in this area, due to high traffic volumes generated by 3M shift changes. The Council's recommendation as to surface type is requested. EA /pv Respectfully submitted, X71 (1 Eugen An ersiL Direc oEngineering q�)e , I (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST OA IDI'1A1 Ah'AIAi cc7 u DATE: November 23, 1987 TO: /Mayor and City Council FRAM: Eugene Anderson RE: Reimbursement for Crop Damage - Project 87 -17 Due to construction of the sanitary sewer and the storm sewer to serve, among other sites, West Elementary School, the oats crop on the Wagner property and the wheat crop on the Rickeman property sustained damage. All such damage was confined to the perpetual and construction easement areas that the City had obtained. A covenant in the easements state that the City will reimburse the property owner a reasonable value of damaged crops. Both Mr. Wagner and Mr. Rickeman have requested reimbursement. In each case, the value is $500.00. The total expenditure of $1,000.00, would be taken from the 1987 Improvement Bond Fund. Council approval of the payments is requested. Respectfully submitted, �ennderson g A Director of Engineering EA/pv q---F (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: November 25, 1987 TO- Hutchinson City Council FROM: _ Hl LtQhin£ pD- Rlan0i0.9--Commilsinn .------- - - - - -- SUBJECT: _ . 5.1 ERATIQj4 -DR UQPQSAL3IL LABBIL 6FT11KE,FOR-A-Cl AI E_IN SITE PLAN IN HELLAND °S 1st ADDITION • The planning commission recommends approval of the change in the Bethke site.plan from 8 - 8 unit apartments to 4 - 16 unit apartments not"to exceed stories. 9 -G FOR YOUR INFORMATION: MINUTES - HUTCHINSON PLANNING COMMISSION Tuesday, November 17, 1987 1. CALL TO ORDER The meeting was called to order by Chairman Thomas Lyke at 7 :30 p.m. with the following members present: Spencer Beytien, Marlin Torgerson, Bruce Drahos, Roland Ebent, Bill Craig, Larry Romo and Chairman Lyke. Also present: Building Official Jim Markel Director of Engineering Gene Anderson, City Administrator Gary Plotz, Fire Marshal George Field and City Attorney Barry Anderson. 2. MINUTES Mr. Romo made a motion to approve the minutes of the regular meeting dated Tuesday, October 20, 1987. Seconded by Mr. Beytien the motion carried unanimously. 3. PUBLIC HEARINGS (a) CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF SORENSEN'S ADDITION SUBMITTED BY LARRY SORENSEN Chairman Lyke opened the hearing at 7:32 p.m. with the reading of publication 43755 as published in the Hutchinson Leader on Thursday, November 5, 1987. The request is for the platting of a parcel of property to be known as Sorensen's Addition. Discussion followed on the platting of a lot 4 which is the 188 ft. north of the proposed plat. Because of the complication of platting that land, the request was withdrawn by staff. Chairman Lyke commented that he had received word from Hutch Utilities stating that a level 6" of grade would be required and the requirement should be placed in the subdivision agreement. Mr. Ebent moved to close the hearing, seconded by Mr. Torgerson the hearing closed at 7:38 p.m. Mr. Ebent made a motion to recommend approval of Lots 1, 2, and 3 as shown on the preliminary and final plats with the utilities recommendation of a 6" level grade. Seconded by Mr. Romo the motion carried unanimously. 4. OLD BUSINESS (a) CONTINUATION OF PUBLIC HEARING FOR VARIANCE REQUESTED BY WALTER HOMBACH, BUILDING COMMITTEE CHAIRMAN, VFW. Chairman Lyke reopened the hearing at 7:40 p.m. with the reading of publication 43743 as published in the Hutchinson Leader on 1 PLANNING COMMISSION MINUTES 11/17/87 Thursday, October 8, 1987. The request is for a variance to allow the VFW to provide off - street parking on property located at 247 -1st Ave. S.E. Mr. Day, Reflections Architectural Studio, opened by explaining that they were at a standstill with the owners of the property between the two lots owned by the VFW. He stated that they have negotiated on the lot to the west and have succeeded in obtaining that property for parking. Mr. Day commented on the fact that with this additional lot the VFW would have 82 of the required 94 spaces and are asking for a variance for the 14 spaces that they are lacking at this time. Mr. Hombach explained that they would rather not have a lease across the Hwy. on the Railroad property but would rather obtain their own parking sites. Building Official Marks sited the benefit of accessability for the handicapped in the new facility. Mr. Homach explained that parking area was to be all hardtop surface. Mr. Torgerson made a motion to close the hearing. Seconded by Mr. Craig the hearing closed at 7:53 p.m. Mr. Torgerson moved to recommend approval to the city council with the stipulation that all property acquired in the future be also parking area. Seconded by Mr. is Romo the motion carried unanimously. 5. NEw BUSINESS (a) CONSIDERATION OF FINAL PLAT OF JONATHAN'S SUBDIU- SION SUBMITTED BY PAUL BETKER (2 MILE RADIUS) Mr. Torgerson made a motion to recommend approval to city council with no objection. Seconded by Mr. Drahos the motion carried unanimously. (b) CONSIDERATION OF SKETCH PLAN SUBMITTED BY GERRIT SMITH (2 MILE RADIUS) Mr. Romo made a motion to recommend approval to the city council with no objection. Seconded by Mr. Beytien the motion carried unanimously. (c) CONSIDERATION OF SKETCH PLAN SUBMITTED BY MIKE COMMERFORD (2 MILE RADIUS) Mr. Romo moved to recommend approval to city council with no objection. Seconded by Mr. Torgerson the motion carried unanimously. (d) CONSIDERATION OF SKETCH PLAN SUBMITTED BY ROGER SIEMSON (2 MILE RADIUS) • Mr. Beytien made a motion to recommend approval to city council with no objection. Seconded by Mr. Craig the motion carried unanimously. 2 PLANNING COMMISSION MINUTES 11/17/87 (e) DISCUSSION OF SITE PLAN FOR 5 ACRES SOUTH OF ST. ANASTASIA CHURCH PRESENTED BY REDMAN REAL ESTATE. June Redman of Redman Real Estate, introduced Mr. Dan Koosman and Mr. Larry Rice of Willmar MN who are developing the Beeler /Anderson land. Mr. Rice presented a sketch of the proposal for the property, explaining that it would be a self - contained development. He stated there will be 40 -44 dwellings within 10 units containing 4 single family dwellings each. There will be an amenities package including a gazebo and swimming pool. These will be high -end rental units. Mr. Koosman explained the proposed cul -de -sac which will be 100' wide to 1701 deep and elongated. The maintenance will be handled by management with strict covenants. Mr. Torgerson asked input from the City Engineer and Building Official on dead ends and cul-de-sacs. City Engineer Anderson stated that there has been much interest in the property by developers and that the city discouraged cul -de -sacs. He stated that it cost the city more to maintain those streets. Mr. Rice explained it would be maintained as a private street not a public street. . Mr. Torgerson addressed the single car garages and problems with parking on the street but if there was a covenant it would be addressed in that document. Mr. Rice explained that off street parking is to a addressed. There was much discussion on the property being a Planned Unit Development since R -3 zoning is not advised. Mr. Ebent feels this is a good project but there could be a problem with 4 -unit dwellings in an R-2 district. Mr. Romo stated there could be opposition by neighboring property owners. He suggested educating those property owners as to the project proposal in advance of the public hearing. Discussion followed as to the character of the buildings and on the ingress and egress of the property. Building Official Marka was asked to check on the PUD or R -2 status and requirements. City Administrator Gary Plotz explained the process of application for a Conditional Use Permit asking for a Planned Unit Development. Discussion followed with favorable comments on the conditions of a PUD giving more control of the development to the city. The consensus of the planning commission is that a PUD is the only 3 PLANNING COMMISSION MINUTES 11/17/87 feasible way of going ahead with the project. They also feel that . the covenant should include the development always be privately owned. 0 (f) CONSIDERATION OF STREET LAY -OUT SYSTEM AND NAMING AS PRESENTED BY JIM MARKA Building Official Marks explained the layout of the street collection process. 'He stated there should be a preliminary layout according to the comprehensive plan with some type of guideline to have a focus on traffic. Mr. Torgerson moved to recommend approval of the proposal by staff as to names and numbers of the streets. Seconded by Mr. Beytien the motion carried unanimously. (g) CONSIDERATION OF PRELIMINARY PLAT OF KAMLIN VIEW SUBMITTED BY AL KOGLIN (2 MILE RADIUS) Mr. Homo made a motion to recommend.approdal to city council with no objection. Seconded by Mr. Torgerson the motion carried unanimously. 6. OTHER BUSINESS (a) DISCUSSION OF PROPOSALS FOR COMPREHENSIVE PLAN Chairman Lyke commented on the four firms that made presentations to the planning commission. It was the consensus of the planning commission that the firm of BRW made the best impression. Mr. Craig suggested calling Mr. Weber of BRW for another presentation. After discussion, Mr. Torgerson made a motion to contact the firm of BRW to update the Comprehensive Plan for the City of Hutchinson. Seconded by Mr. Beytien the motion carried unanimously. Mr. Torgerson also moved to recommend that city staff review the options to be included in the Comprehensive Plan for the City of Hutchinson and bring back to the December planning commission meeting. Seconded by Mr. Romo the motion carried unanimously. (b) DISCUSSION OF PROPOSAL BY LARRY BETHKE FOR A CHANGE IN PUD IN HELLANDIS 1ST ADDITION Mr. Bethke explained the proposal of the apartments in the PUD to be changed from 8 - 8 unit apartments to 4 - 16 unit apartments. He stated that the apartment would not exceed 2 stories. Mr. Homo made a motion to recommend approval of the change in the PUD. Seconded by Mr. Torgerson the motion carried unanimously. 4 PLANNING COMMISSION MINUTES 11/17/87 7. ADJOURMENT There being no futher business the meeting was adjourned at 9:20 p.m. • 5 0 • (612) 587 -5151 t�a7cH' CITY OF HUTCHINSON - 37 WASHINGTON AVENUE WEST ' HUTCHINSON, MINN. 55350 Deoanber 2, 1987 MEMORANDUM TO: MAYOR AND CITY COUNCIL C FROM: PERSONNEL COORDINATOR RE: CHRISTMAS EVE iAOLM Y in the past several years, the City Council has authorized two hours of holiday time for Christmas Eve, to enable city offices to close at 3 p.m. that day, similar to many downtown businesses. Those employees whose work schedules do not permit use of those particular lours were .allowed to receive equivalent holiday pay or to take another two hours off during the holiday season, carpatible with their department needs. Will the Council authorize this two hour Christmas Ewe holiday this year? 9-11-- (612) 587 -5151 f/UTCH' CITY OF HUTCHINSON _ 37 WASHINGTON AVENUE WEST - HUTCHINSON, MINN. 55350 DECEMBER 39 1987 TO: MAYOR & CITY COUNCIL FROM: KEN MERRILL, FINANCE DIRECTOR SUBJECT: VOTING MACHINE REPLACEMENT -------------------------------------------------------------- Prior to the last city council meeting representatives from Business Corporation of Minnesota, demonstrated the optical scan voting system. This system was just approved by the Secretary of State for use in Minnesota after extensive testing. The system was first viewed over 3 years ago and took this long to gain approval by the State of Minnesota. As pointed out there are quite a few cities going to the system. We have been budgeting for replacement equipment over the past years and have been experiencing problems with our present system. Currently the city has 10 lever machines purchased in 1973 at a cost of $29,000. The purchase was made on a lease /purchase arrangement. These machines are no longer being manufactured but according to the vendor reconditioned machines are available at a cost of $2,000 each. Recently we have been experiencing problems in the operation during elections. The last State General election required some adjustment during election which is not very desirable. Both voters and judges become fustrated. This occurred right after factory personnel had inspected and cleaned the machines. Three people are helping in the prepartion of the machines for elections. Two are required to do the set up and usually finding the time to schedule this around their normal job function is becoming increasingly difficult. Their recommendations are to consider other equipment. We have had complaints from voters about the present voting machines. Complaints about the difficulty to read the strips and the problems in understanding the ballot layout have been expressed. Difficulty in reaching the higher parts of the ballot and the task necessary to cast a write in vote have been expressed. The present machines are not correct for handicap voting _ and would require modification to meet the needs for handicap - voting. Of course the biggest complaint is the wait which in the past has been up to an hour in several of the precints. Factors of ballot complexity and time of day impact this as well. In part this could be overcome by adding a machine or two to each precint. Of course this would also require additional judges. One other background fact is the problem with voter drop off in elections. The County Auditor has pointed out on a large election with 'several ballots, voter tendency is to not vote as they work from left to right. Consequently the offices located on the right of the machine experience few votes. An undesirable result. We have set aside $12,000 for replacement equipment over the past years. It is felt the scan system of voting is desirable. It allows the use of paper ballots and can be used _a both as absentee and in person voting. This will solve several of the problems indicated above. With one machine per precint you may set up as many voting booths as necessary. This should solve the wait in line considerably. Voter satisfaction is our number one concern. We want to do everything possible to make the voting pleasant and understandable. If the council gives their approval we would begin the process preparing specifications for a bid of optical scan equipment. We feel there may be some value of the current machines for out right sale. A very limited market and only because we have newer machines allow for a sale at this time. We would come back: once the specifications are ready to move into the actual bid process. PARKS RECREATION • FORESTRY 900 Harrington Street Hutchinson, Minnesota 55350 (612) 587 -2975 SENIOR CENTER CIVIC ARENA 611SO 587.6564 567 -4279 TO: Mayor.& City Council FROM: Bruce Ericson DATE: December 4, 1987 SUBJECT: Request to Advertise for Park Maintenance Operator Approval in the 1988 park budget is one additional full -time position classified as a Park Maintenance Operator. The attached job description has been updated (lastiupdate was 1983) and reflects the actual duties this position currently includes. This position requires a high degree of skill in a variety of areas. A "daily routine" cannot be established since the very nature of this position is dependent on so many factors: - increased park land - growth of facilities - increased demand for programming - increased participation Currently a Park Maintenance Operator is in grade IX by the city pay plan and starting pay is $8.63 /hour. The importance of this position cannot be underestimated. There is a need for quality, responsible people who can get things done and make things happen. Very seldom do they just have a "job to do" and can go about their daily routine. The results they produce are the base for successful programs, and special events which thousands of people rely upon. This is true whether it is just a family re- union in the park or a major city event. They are constantly under deadlines which are so important to so many. Therefore, I hope careful consideration will be given when determining the quality of individual needed to fill this position. cc: Cliff Paulsen Gale Boelter Earl Haarstad Gene Iverson Mark Larson s Joe Vostinar q -J. TITLE PARK MAINTENANCE OPERATOR jobdes58 11 -87 ,. • DEPARTMENT PARKS & RECREATION IX SUPERVISED BY DIRECTOR OF PARKS AND RECREATION -87- SUMMARY THIS IS WORK INVOLVING THE MAINTENANCE OF ALL FACILITIES WITHIN THE PARKS AND RECREATION DEPARTMENT DUTIES AND RESPONSIBILITIES 1 Supervises temporary and seasonal employees who are assigned to maintenance duties. 2 Performs turf maintenance including mowing, seeding, aerating and fertilizing park areas. 3 Maintains decorative areas such as flower beds, shrubs and other landscaping. 4 Maintains all recreational athletic playing surfaces (softball, baseball, football, hockey, etc.) 1 5 Maintains public buildings to include shelters, rest rooms, warming houses, Civic Arena and Recreation Center. ,9 -s 6 Operates and maintains a variety of light and heavy equipment related to is maintenance duties. 7 Performs a variety of maintenance repair and construction duties as needed. 8 Performs forestry duties such as tree trimming, pruning, planting, *inspection, and maintenance of related equipment (chain saws, aerial lift truck, chipper, etc.) ( *Will become a Certified Tree Inspector by the State of Minnesota.) 9 Performs duties related to special occasions such as installing Christmas decorations, flags, set up for Water Carnival, special events at the Civie Arena and Rercreation Center, Arts and Crafts, Sno -Break and other community related events. 10 Operates necessary equipment for the mosquito control program, and may obtain pesticide applicator's license. 11 Performs necessary maintenance and inspection of playground equipment. 12 May assist other departments (street, engineering, etc.) as required. 13 Performs related duties as required. (over) ,9 -s EQUIPMENT All equipment (both light and heavy) and machinery of the Parks, Recreation; Forestry and Civic Arena areas, including tree chipper, aerial lift truck, front end loader, Zamboni, small grader, skid steer loader; dump truck, tractors, semi - trailer. DESIRABLE QUALIFICATIONS Knowledge and experience in operation of both light and heavy equipment.,; Knowledge or experience in maintenance of athletic facilities. Knowledge or experience in horticultural practices. Willingness to accept a variety of duties. Ability to work well with fellow employees and the public. SPECIAL REQUIREMENTS Class B driver's license for truck operation. Must become certified by State of MN as a Certified Tree Inspector. WORKING CONDITIONS Considerable contact with the public. Inside and outside work in all weather. 41 Unscheduled hours for snow removal and special events. Participation in a rotating shift involving evenings and weekends. • REGULAR COUNCIL MEETING $ 79.31 December 8, 1987 emplOoyer contribution WATER & SEWER FUND Boyer Ford Trucks parts 193.45 *Withholding Tax Acct. employer contribution $452.55 PRimrose Oil Co. *PERA employer contribution 269.00 repairs Richard Nagy wastewater school 21.73 74.92 Albrecht Oil Co. gasoline 257.37 Coast to Coast General Repair Service supplies 33.33 repairs Roger Karstens & 3M damaged crops 300.00 22.61 1082.34 Allen Office Products office supplies 12.78 Hutch Coop Am. Payment Center 3 months box rental 55.00 supplies Coast to Coast supplies 6.76 30.50 Commissioner of Revenue nov. sales tax 493.92 County Market supplies 20.16 Electric Motor Co. motor repairs 88.06 Farm $ Home supplies $ sprayer 13.60 Feed Rite Controls Inc. chemicals 1045.92 GTC auto parts repairs 35.20 Fitzloff Hardware supplies 11.83 G & K Services uniform rental 105.00 Hutch Coop gasoline 462.80 Hutch Plbg $ Htg 2 air cocks 29.90 Hutch Utilities gas & electricity 11,576.92 Ink Spots Inc. supplies 38.70 Junker Sanitation refuse charges 32,888.70 Juul Contrac ting repairs 4075.50 •McLeod Landfill Inc. dumping charges 21.00 Mn. Valley Testing Lab testing 69.50 Plaza OK Hardware supplies 6.89 Quades Electric repairs 309.17 Rutz Plbg & Htg repairs 28.95 Schramm Implement Inc. grease 19.00 Water Products meter 544.58 *Mn. Dept. of Natural REsources permit application fee 50.00 Darwin 8 Vicki Hoeft easement 1.00 Joseph & Cheryl Dooley easement 1.00 $53,345.82 CENTRAL GARAGE FUND *Withholding Tax Acct. employer contribution $ 79.31 *PERA emplOoyer contribution 47.14 Boyer Ford Trucks parts 193.45 Mankato Mack Sales parts 61.50 PRimrose Oil Co. goil 125.28 Safety Kleen Corp. repairs 107.00 Sweeney Bros. Tractor Inc. parts 74.92 Brandon Tire repairs 29.07 Coast to Coast parts 4.77 Crow River Glass repairs 49.45 Farm & Home • GTC Auto parts supplies parts 22.61 1082.34 Fitzloff Hardware parts 1.08 Hutch Coop gasoline 569.61 Hutch Iron 4 Metal supplies 12.80 Ink Spots printing 30.50 // -0 F -2- MTI Dist. Co. supplies 358.74 MacQueen Equipment parts 164.00 Northern STates Supply supplies 45.55 Schmeling Oil Co. fuel oil 210.65 Sorensen Farm Supply supplies 27.35 Town & Country Tire repairs 41.45 Wacker Impl Co. parts 16.99 W. C. Cooling Inc. repairs 103.50 $3,459.06 GENERAL FUND *ICMA employer contribution $153.13 *Withhold Tax Acct. employer contribution 3520.07 *U.S. Postmaster postage for newsletter 83.69 *DEpt. of Natural REsources snowmobile reg. fee 94.00 *Dept. of Natural REsources ORV reg. fees 18.00 *Dept. of Natural REsources boat reg. fees 75.00 *Dept. of Natural Resources ORV reg. fees 18.00 *Dept. of Natural REsources snowmobile reg. fees 160.00 *PERA employer contribution 5789.29 Nancy Buss Logis Meeting 28.70 Bruce Drahos Plan Comm. Seminar 32.80 Bill Craig Plan. Comm. Seminar 45.00 • James Marka SW Mn. Bldg. Conf. 8.60 James Popp Vo. Tech Training 301.00 Willard Pellinen survey $ certificate 150.00 Pearl Seale tree for library 10.00 Pat Buytaert reimbursement 100.00 Judy Jensen gym instructor 241.50 American LaFrance parts 18.31 BIC Products supplies 38.98 City of Hutchinson reimbursement 707.73 Carols Cafe prisoner board 30.80 Carlson Equipment parts 56.05 Dakota Rail Co. 20 used ties 78.36 Drummond Am. Corp. supplies 109.10 Dept. of Labor $ Ind. 2 park units 15.00 Little Crow Shooting Sports supplies 40.00 Law Enforcement Equipment zippers 2.50 Seagrave ?FWD of Wise supplies 18.10 St. Paul Vo Tech registration fee - Larson 25.00 Viscu Sewer Clean repairs 400.00 Willmar AVTI 1st responder class 800.00 NK Sales stump removal 813.20 A $ B Electric repairs 84.07 Allen Office Products supplies 4.25 Automation Supply Co. office supplies 116.33 Bellkato Inc. supplies 88.35 •Bus. Records Corp. forms 58.65 Brinkman STudio film 8.15 John Bernhagen Dec.comp. 8 expenses 1977.49 Cash Wise supplies 51.04 Carr Flowers Erlandson 6 Henke 22.95 -3- Crow River Vet Clinc boarding dogs 125.00 Cast to Coast supplies 158.49 of Commerce office rental and expenses 189.60 •Chamber Commission of Revenue sales taxes 234.49 CopyEquipment Inc. supplies 26.14 Co. Treasurer DL fees 99.00 County Market supplies 14.52 Culligan Water Cond. monthly s ervice 14.00 Com. Auditors repairs and supplies 73.97 Com. Auditors repairs 48.88 Display Sales Inc. christmas bulbs 33.50 Douglas Jost compensation 294.39 Crow River Glass supplies 24.21 Erickson More 4 supplies 14.07 Ed Davies Bus Machines office equipment 61.20 Rexall Drugg supplies 144.87 Farm 4 Home supplies 128.16 Floor Care Supply supplies for cleaning etc 256.14 GTC auto parts supplies 5.70 Fitzloff Hardware supplies 266.85 Gopher Sign Co. signs 136.65 . G $ K Services uniform rental 475.73 Hager Jewelry UPS charges 2.74 Hager Jewelry repairs 6.75 Hutch Coop gasoline 2789.88 Hutch Drug supplies 18.56 Hutch Fire Dept. Oct. reg. fees 8.00 •Hutch Iron $ Metal Hutch Leader supplies newspaper publications 192.52 292.03 Hutch Medical Clinic comphrensive physicals 270.00 Hutch Utilities gas f, electricity 12,479.02 Hutch Cafe council mtgs $ police comm. 105.81 Hutch Fire & Safety repairs etc. 167.12 Hometown Music supplies 21.42 HCVN Ch. #10 3 mos. payments 2250.00 Ink Spots supplies 31.20 Intl Assn. of Chiefs of Police' dues 50.00 Interstate Diesel Products repairs 1067.66 Johnson Radio Com. repairs 149.72 Juul Contracting drill test holes 805.00 K Mart supplies 232.11 Mn. Sports Federation 4 broom balls 42.00 Midwest Bus. Products supplies 337.81 Midcontinent Theatre december office rental 350.00 McGravey Coffee coffee 110.40 Northern State Supplies supplies 80.41 No. American Cable basic cable 5.93 Plaza Hardware supplies 73.32 Quade Electric repairs 4 supplies 331.31 Rutz Plbg $ Htg. repairs 22.00 Richard Waage reimbursement of expenses 163.98 Schmeling Oil Co. grease $ oil 26.70 supplies 30.80 •Shopko Tri Co. Water Cond. salt 38.40 Tombstone Pizza supplies 21.00 UBC supplies 118.59 Un of Mn. registration fees 260.00 Viking signs repairs 110.00 -4- Viking Steel Products supplies 179.12 Xerox Corporation contract payments 270.92 West Central Ind. supplies 328.50 $ 49,78848 BOND FUNDS Bonds of 1987 Carl Rickeman crop damage reimbursement 500.00 DeForrest Wagner crop damage reimbursement 500.00 J. W. Hanson Const.Co. construction msts 655.00 Juul Contracting construction costs 41,007.70 Atkinson Blacktop est. #5 214.25 $42,876.95 BONDS OF 1986 American National Bank maintenance fees 108.90 Bonds of 1980 First Trust interest $ service fee 11,057.50 • Burns Manor Nursing Home American National Bank bond principal,interest $ fee 102,430.00 Hospital Bonds First Trust interest and fee 27,292.50 LIQUOR STORE FUND PERA employer contribution 178.12 City of Hutchinson payroll 4699.34 PERA employer contribution 192.20 WIthholding Tax employer contribution 307.04 City of Hutchinson transfer per Resolution 40,000.00 ED Phillips $ Sons wine $ liquor 1932.59 Griggs Cooper $ Co. wine $ liquor 3016.85 Quality Wine & Spirits wine & liquor 1383.07 Johnson Bros Wholesale wine F, liquor 1032.63 Junker Sanitation refuse charges 102.60 Mn. Dept. of Public Safety liquor fee 12.00 Hutchinson Leader advertising 30.00 Hutch Utilities gas & elec 453.73 Henrys Candy Co. supplies 1318.17 •Johnson Brothers Quality Wine f, Spirits wine 8 liquor wine $ liquor 3820.48 2783.04 Griggs Cooper $ Co. wine & liquor 2786.66 Ed Phillips $ Sons wine & liquor 4638.79 COmmissioner of REvenue sales tax 8925.60 Ink Spots supplies 30.80 -5- i Friendly Beverage Co. Lenneman Beverages Locher Bros. Inc. Triple G Dist. Co. Bernicks Pepsi Cola Andy Lundholm Coca Cola Bottling Tombstone Pizza Nationwine Papers City of Hutchinson Griggs Cooper Ed Phillips 8 Sons. Quality Wine 8 Spirits Ed Phillips $ Sons Sprengler Trucking is 0 supplies $ beer 913.50 beer 16,783.05 beer $ misc. 8304.35 beer 8 mics. 11,204.60 beer & misc. 169.75 supplies 197.00 supplies 505.20 supplies 16.00 bags 491.12 insurance $ transfer per Resol. 21,024.84 misc. 58.49 misc. 12.00 misc. 156.22 misc. 11.88 freight charges 439.57 $137,931.28 (612).587-5151 f/ CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 December 1, 1987 Mr. Glenn Matejka Superintendent School District #423 Central District Offices 30 Glen St. No. Hutchinson, MN 55350 FOR YOUR INFORMATION RE: Potential Street Across the Northerly Portion of the West Elementary School Site Dear Mr. Matejka: City staff has completed a plan of possible street patterns in undeveloped areas within and adjacent to the City. The plan was approved by the Planning Commission and by the City Council at their November meetings, and is intended as a guide for developers and City staff for use in future platting, street identification, house numbering, and street and utility designs, as well as other uses. Both the Planning Commission and the City Council questioned whether a public street connection should be included and planned near the north line of the West Elementary School site that would intersect School Road, and from there, extend east to the DeForest Wagner property east of the school site. The Wagner property is undergoing annexation proceedings, and assuming it is annexed, will likely begin some development in 1988. The above described street was not shown on the street layout map as submitted for approval. It is sketched on the enclosed photocopy of the affected portion of the map. If the street connection can be anticipated in the future, right -of -way on the Wagner property should be platted accordingly. After consideration of this - proposal, please call me (extension 208), with your reaction. Of course, if the roadway were to be constructed, right -of -way would need to be secured by the City from the School District. Sincerely, CITY OF HUTCHINSON isj Y Eugen Anderson Director of Engineering EA /pv enc. cc: Mayor and City Counci - 1 1 1 � • jl EA•1 � M I fff��I • 1 • ■ • I y$■ I II• r • jY OIr1VC V I ' I I ' f i — a1Nk1VN - -.___ —_. J PO• - nrw•w•r •••ww r '• .. � � - r i >i! It Y r P�ss;ble ��ure ,; .:.: A&r (612) 587.5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M FOR .YOUR INFORMATION DATE: December 3. 1987 TO: MAYOR AND CITY—COUNCIL — — — — — — — — — — — — — — — — — — — — — — — — — — — — — FROM: DICK NAGY - WATER SYSTEMS SUPERVISOR SUBJECT: DECORATIVE PAINTING OF ELEVATED STORAGE TANK FOR YOUR INFORMATION • In response to your interest of possibly putting a creative design on the Golf Course Water Tower, I have been in contact with a couple of painting contractors and engineers. The cost of a design is based directly on the complexity of the design, such as number of colors and size. As an example: an 8' x 10' design, such as a city logo, high school emblem, etc., in one color would be approximately $2,000. It should be noted that if the City of Hutchinson would decide to go this route, that a design should be selected as soon as possible so that specifications can be prepared early this winter to take advantage of the competitive bidding among the contractors. The later that we receive bids, the less apt the contractors are to be competitive because they will already have work lined up for the year. RN /p1 cc: Gary Ken • Randy Gene FOR YOUR INFORMATION • the effort. There will be an open forum tonight at the High School to meet the persons running for Mayor and City Council. Our next meeting will be moved up to November 23 due to conflicts on the 28th. The meeting was adjourned. Next meeting November 23, 1987 at 12:00 noon at the Fire Hall. John Renyolds will provide the program. Submitted by: Patty Stallman, Secretary TREASURER'S REPORT: Balance on hand 10/26/87 $110.31 Current balance as of 11/23 110.31 Savings Balance as of 11/23 $157.61 f THE HUTCHINSON SAFETY COUNCIL • The Hutchinson Safety Council met on October 1 26, 1987 at the Fire Hall at 12:00 noon. There were 14 members present. Prior to the meeting Mark Schnobrich showed slides on groundwater pollution. The meeting was then called to order by President Warren Kempfert. We observed a'moment of silent prayer. The minutes of the previous meeting and also the treasurer's report were approved as presented. - For old business we were informed that regarding the SARA Title III Act, there will be a meeting at the law enforcement center in Glencoe on October 28. Invited to the meeting will be mayors, council members and other interested persons. Dennis Asay also in Safety Council members that there will be many seminars held throughout the state on implementing the plans. Les Smith was unable to attend the meeting. We will discuss the County Fair /Seat Belt trailer at another meeting. . For new business, council members were informed that next spring there will be a major chemical disaster simulation. Health care facilities along with industries will be involved. The State will come to critique • the effort. There will be an open forum tonight at the High School to meet the persons running for Mayor and City Council. Our next meeting will be moved up to November 23 due to conflicts on the 28th. The meeting was adjourned. Next meeting November 23, 1987 at 12:00 noon at the Fire Hall. John Renyolds will provide the program. Submitted by: Patty Stallman, Secretary TREASURER'S REPORT: Balance on hand 10/26/87 $110.31 Current balance as of 11/23 110.31 Savings Balance as of 11/23 $157.61 f 0 MINUTES FOR YOUR INFORMATION HUTCHINSON FIRE DEPARTMENT REGULAR MEETING Monday, November 2, 1987 The meeting was called to order at 7:56 p.m. Minutes of the previous meeting were read and approved. Tom Pessek reported that we will need tables for the dance. The uniformn committee reported that the uniforms are in. Get patches sewn on. The rural numbering committee will be giving its report Thursday night at the Town Board meeting. Willmar Tech Instit. The Safety Council meeting included a presentation on ground water. The nominating committee presented the slate of candidates for the up coming election. Hager Jewelry Chief: Butch Henke Comm. 1st Asst. Chief: Brad Emans City Captain: Craig Almquist 2nd Asst. Chief: Randy Redman Jim Popp Secretary: Jeff Dobratz City Lieut: Mike Schmidt Treasurer: Gary Henke Ladder Captain: Dave Franzen Relief Assn. Pres: Steve Schramm Rural Captain: Jim Brodd Relief Assn. Vice Pres: Jim Brodd Steve Schramm Relief Assn. Director: George Field Rural Lieut: Tom Pessek Rescue Capt: John Reynolds Rescue Lieut: Lyle Labraaten 20.50 Jeff Dobratz It was noted that this is the official list. Any other possible candidates would have to be nominated from the floor the night of the election. The lunch committee should plan for 50 people for the Town Board meeting Thursday night. The following bills and runs were allowed paid from their proper accounts: City Account General Account Ideal Shoe Shop 5.00 Willmar Tech Instit. 40.00 Coast -to -Coast 22.99 Hager Jewelry 14.00 Comm. Auditors 90.25 Northland Beverage 68.00 " 35.46 Am. Welding 58.80 Ideal Shoe Shop 35.00 Hutch Fire & Safety 62.80 Metro RAO Consultants 20.50 Red Owl 15.26 Floor Care Supply 36.70 Home Bakery 58.50 Don's Red Owl 9.90 Coast -to -Coast 5.97 Hutch Fire & Safety 14.00 KOUZ /KKJR 500.00 11 It 102.00 Hutch Leader 108.00 Brad Emans 23.78 Orlin Henke 250.00 Jamie Emans 10.08 Brad Emans 250.00 Scott Powell 23.78 Glencoe Fire Dept. 8.00 Hager Jewelry 8.34 Don's Red Owl 24.46 Brinkman Studio 9.83 " 29.03 Popp Electric 32.00 Total 1,492.82 Total -4TT-.-61 Hutchinson Fire Department Minutes 11/2/87 Rural Neil l s Runs 10/3 Gillen 10/19 Drill 10/4 Simmons 10/19 Evergreen 10/5 Desens 10/20 Buboltz 10/5 Drill /Meeting 10/21 Rescue /Mutual Aid 10/10 Adamek 10/24 Wersal 10/12 Drill 10/27 Kreckow 10/12 3 M 10128 3 M 10/12 Klawitter Gary Hotovec has requeted a 90 day leave of absence effective November 2, 1987 John Burks has asked for a leave of absence effective October 19, 1987 until January 1, 1988. A motion was made and seconded to accept both leave of absences. Motion passed. A letter of retirement from Mike Monge was read. He will retire as of his anniversary date of this year which is November 2, 1987. A motion was made and seconded to accept Mike's retirement with regrets. Motion passed. A letter was read thanking us for sponsoring our 5th and 6th grade football team. Brad Emans noted that our team took 1st place and that all coaches and participants had a good time. A motion was made and seconded to sponsor a tean again next year. Motion passed. A letter of appreciation was read from Ron Kirchoff thanking us for the use of our facilities for the Police Chiefs Exam. A letter from Dick Popp, training coordinator for the Hutch Vo -Tech was read regarding the mobile S.C.B.A. training unit's visit to Hutchinson November 11 and 12 at 7:00 p.m. A letter from Duane Kopesky was read thanking us for your help with the plane crash south of Brownton. Jim Brodd gave the report of the rural truck committee. This will be the report that will be given to the Town Board meeting. A lengthy discussion followed. The Town Board members will choose what to do. ¥233 is temporarily out of service. 8239 to replace. George Field has been invited to take a trip to China for international arson investigation. A motion was made and seconded to allow George to use the fire department's name to apply for a McKnight Foundation Grant. Motion passed. The amount of use that our facilities get wa -s discussed. Dick Popp noted that we should watch our driving and to stop at stop signs. Randy Redman noted that we should report all extra drill hours to him. 1 01 • nuI.cnin 11/2/87 The issue of the Fireman's Park topic, which was tabled at the October meeting, will be dealt with at our annual meeting, when Relief Association members can be present. Butch also read the minutes which stated why Fireman's Park exits. # 239 was worked on and now runs well. The meeting was adjorned at 10:15 p.m. Sincerely, Jeff Dobrati. Secretary i i • U FOR YOUR INFORMATION MINUTES HUTCHINSON FIRE DEPARTMENT SPECIAL TOWN BOARD MEETING Thursday, November 5, 1987 The meeting was called to order at 8:08 p.m. with 19 Town Board members present.* The minutes of the annual Town Board meeting were read and approved. Chief Henke gave a brief explaination of the purpose of the meeting and the committee reports. George Field presented the report of the rural numbering committee. It was noted that if there are two or more homes on the same driveway, all will have separate fire numbers. Also noted that vacant building sites will have fire numbers, and that the village of Cedar Mills will also have fire numbers. The issue of burning bans and fire breaks on set aside acres was brought up and discussed. Jim Brodd presented the rural truck committee's report. Several options and questions were brought up. The options that were decided upon by the Town Board were: 1) Fix #233 for approximately $6,000 (depending on condition of tank) and get another 5 - 7 years use of that truck. The second option chosen was to get specifications on a new tanker costing approximately $60,000. and bring these specs to the annual Town Board meeting which will be held in February. On a motion by Jim Knutson, seconded by Bill Arndt the meeting was adjourned at 10 :40 p.m. *Town Board members present: Henry Otto Frieland Barlow Jim Knutson Ted Skolberg Bernice Baumetz Wayne E. Oliva Bill Arndt Robert E. Anderson Duane Brecht Willard Reiner Clarence Ziemer Donald Dettman Donna Wahl Dave Plamann Brad Bonniwell Bev Wangrin David Ondracek Virgil Goetz Herman Hoff 1] FOR YOUR INFORMATION MINUTES HUTCHINSON FIRE DEPARTMENT SPECIAL MEETING Monday, November 30, 1987 The meeting was called to order at 8:03 p.m. with 30 members present. The purpose of the meeting was to read and discuss the specifications for refurbishing a 1971 Ward La France, #237. The specifications were read and discussed. After discussing color possibilities for the refurbished truck, a motion was made and seconded to have the truck painted all yellow (no white top) to match the existing color of other yellow trucks. A hand count was taken and the motion passed. A motion was made and seconded to approve the specifications for the refurbishment of a 1971 Ward La France ( 4237) with the changes made at this meeting. The motion passed unanimously. i The meeting was adjourned at 10:06 p.m. Sincerely Jeff Oobratz Secretary • (612) 587.5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON. MINN. 55350 FOR YOUR INFORMATION TO: MAYOR & CITY COUNCIL FROM: KEN MERRILL, FINANCE DIRECTOR ----- ---- -- ---- ------------- -- - - - - -- SUBJECT: FEE & NUMBER OF OFF SALE LICENSES The City Council private Off Sale the City Council they wish. Fees with cities over per license. • • DECEMBER 31 1987 requested information'if the city should go to Liquor Stores. Based upon current state statues could authorize as many Off Sale licenses as for such a license are also set by state statue, 10,000 people being able to charge up to $200 0 (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 December 8, 1987 Mr. Robert Swanson, Director Railroad Administration Section Room 810, Transportation Bldg. St. Paul, MN 55155 FOR YOUR INFORMATION BE: At Grade Railroad Crossings on Bluff St. and on 3rd Ave. N.W. at Glen St. Dear Mr. Swanson: Subsequent to my letter dated October 29, 1987, pertaining to the deteriorated condition of the referenced crossings, Z spoke with Mr. Timothy Spencer of the Rail Planning and Programs Section regarding the possibility of obtaining federal funds for installing rubberized crossings at both crossings in 1988. Mr. Spencer sucgested that photos taken at the crossings be submitted along with the most recent available traffic data. Enclosed are photographs taken at each crossing. Note that the bituminous surface at both crossings is in need of repair, except that to initiate reconstruction, the grade of the rails must be raised. Photos • at the Bluff St, crossing are intended to indicate the uneven grade of the rails and the surfacing between them, to the extent that there is a 2" to 4" discontinuity from a'straight line grade. A 48 hour traffic count taken by MN /DOT from August 24th through 26th of this year shows a raw unadjusted traffic count of 15,996 vehicles per day at this crossing. Although the City does not presently have a street reconstruction project programmed on Bluff St., the photos provided demonstrate the deteriorated condition of the crossing and the high traffic volume at the crossing justifies the installation of rubberized crossing material. Similarly, the enclosed photos taken at the crossing on 3rd Ave. N.W. serve to demonstrate the deteriorated condition of the existing bituminous pavement and the fact that the rails are presently 3" to 4" below the street grade. Traffic data obtained by MN /DOT from September 15th through 19th of this year show a raw unadjusted traffic count of 4,529. The City Council is considering reconstructing 3rd Ave. N.W., including curb and gutter, in 1988 and for reasons of economics and minimizing inconvenience to the traveling public, rennovation of the railroad crossing with rubber material should be accomplished in conjunction with the street construction. The City, therefore, requests that the aforedescribed railroad crossings be scheduled for reconstruction in 1988 with rubberized crossing material and, in accordance with the policy for such construction, that 90 percent of the project cost be defrayed with federal funds. Please inform me of the availability of such funding and the feasibility of construction in 1988. Thank you. isSincerely, CITY, OF HUTCHINSON 5 r+ Eugen j Anderson cc/ Ma or andg Cit Co cif1 Director of Engineering Join Hoeke, DYst. tafe Aid Engineer Jerry Ross, Dakota Rail i • (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 FOR YOUR INFORMATION December 8, 1987 Mr. Jerry Ross Dakota Rial, Inc. 25 Adams St. No. Hutchinson, MN 55350 RE: Railroad Crossings at Bluff St. and at 3rd Ave. N.W. Dear Mr. Ross: Enclosed for your information, is additional correspondence with MN /DOT regarding reconstruction of the referenced railroad crossings with rubber crossing material. In previous conversations with personnel at MN /DOT, the number of trains using a particular crossing and the financial stability of the railroad company itself, are considered in the determination as to whether federal funds will be expended on a particular crossing. In any case, both crossings should be scheduled for work in 1988 to restore rideability for vehicular traffic. EA /pv enc. cc: Mayor and City Council Doug Meier Larry Karg Sincerely, CITY OF HUTCHINSON Eugene Eugene derson Director of Engineering (612) 587 -5151 i HurcH C /TY OF HUTCH /NSON 37 WASHINGTON AVENUE WEST NUTCHINSON, MINN. 55350 December 8, 1987 Ms. Jo Willmert; Chairperson Tourism Task Force Hutchinson Area Chamber of Commerce 45 Washington Ave. East Hutchinson, MN 55350 RE: Community Signing Dear Ms. Willmert: FOR YOUR INFORMATION At its meeting on October 27, 1987, the City Council referred the issue of Community Signing, as presented in the Tourism Task Force Committee's recent letter, to me for review, study and comment. OLe of the concerns of traffic engineering is the phenomenon of "sign pollution ", or too many signs, whereby the driver is confronted with so many signs that they are no longer effective and are ultimately ignored altogether. • Knowing that the Minnesota Department of Transportation has a policy for directional signs, which is the category of signs with which we are dealing in this case, for signs both on state right -of -way and adjacent thereto, I presented the signing proposed to the MN /DOT District Office. The Assistant District Traffic Engineer responded with the enclosed letter, together with criteria used by MN /DOT for allowing directional signs adjacent to the right -of -way, and permit application forms for placing signs either on the right -of -way or off right -of -way. Of the signs specified in the Committee's letter, only the following signs, which contain partial messages from the signs specified in the letter, are permitted on highway right -of -way, with the cost for each sign as shown: Sign Cost for Sign Public Access to Lake (or River) $ 54.00 West River Park w /arrow $202.50 Fred Roberts Park w /arrow $243.00 The price per sign includes furnishing and installing the sign by MN /DOT. Campground signs would be furnished and installed free of cost, provided the campground meets qualifications. Other sign messages suggested in the Committee's letter would not be permitted on trunk highway right- of -wav, but may be allowed adjacent to the right -of -way, Is pending MN /DOT approval of a permit application for the signs. A permit fee of $20.00 is required for each sign. The permit application requires that the Community Signing ° December 8, 1987 Page 2 L J location of each sign be specified. To satisfactorily determine locations, I suggest that a meeting be scheduled between a member or members of the committee and me during which the proposed site of each sign would be visited and a location for each sign determined. Thereafter, I could prepare and submit applications for the signs. Please call me (587- 5151- Extension 208) so that we may schedule such a meeting. A cost has been estimated for the off right -of -way directional signs. The estimated cost, including material and installation, is $4,400. The permit fee, which would be an annual fee, must, also, be included and that cost is $280.00. When the cost of on right -of -way signs is included, estimated to be $999.00, the total estimated project cost is $5,679.00. If the Committee intends that the City pay any part of the cost, the Council must be approached in that regard,` because monies were not included in the 1988 Budget for directional signing. In anticipation of meeting with committee members, I await your call. If EA /pv enc. cc: Mayor and City Council Sincerely, CITY OF HUTCHINSON Eugene der o Director of Engineering • �a? x 0 'ONESO;9 Minnesota Department of Transportation 4 ?� ,OQ' eox 768 • FQ.�, Ng` 2505 TRANSPORTATION ROAD OF Titp" WILLMAR. MINNESOTA 56201 November 6, 1987 (612) 231 -5466 t&. Eugene Anderson Director of Engineering City of Hutchinson 37 Washington Avenue West Hutchinson, W 55350 Dear Mfr. Anderson: I am responding to your letter to Patrick Hughes dated November 2, 1987, regarding the placement of guide and information signs in hutchinson. There are'two basic signing categories that need to be addressed. Signing on trunk highway right of way is the area that I get involved with and signing off trunk highway right of way is administered by our Right of Way Office where Jim Wood is the contact • person. • M VDOT has formed a connittee to establish a uniform policy regarding signing to various traffic generators or motorist services from within the trunk highway right of way. Signing to some points of interest are permitted while others are denied depending on location and type of attraction. A key motive on determining which attractions are signed for is the need of the motorist rather than the need of the attraction. The services that M VDOT would permit signs for on the right of way are Fred Roberts Park, (2mping, West River Park, and Public Access to River or Lake. The requestor of the signs would be charged for the sign at the rate of $13.50 per square foot of sign panel. For example, a 'Public Access to River" sign, which is 24 1lx24" or 4 square feet, would cost $4.00. This applies to Park signs as well. Enclosed are sign drawings of Fred Roberts Park and West River Park, and Public Access signs and application forms that we would use. Mb/DOT would furnish and install these signs at the price mentioned. A generic blue and white camping sign would be installed by M1/DOT without cost to the city or the campground if the campground met qualifications. Signing to all other attractions you had listed would not be permitted on trunk highway right of way. An Equal Opportunity Employer ,'J Page 2 It appears that the signs you have listed may be permitted off trunk highway right of way. Enclosed also is a copy of MIDOT's Selection Methods and criteria for Outdoor Advertising Directional Signs, and a few application forms you may use. Please contact Jim Wood at (611) 23I -5483 regarding any questions you may have in this area. Sincerely, Kei th Voss Asst. District Traffic Engineer Enclosures cc: P. highes J. Wood (TRKV469 )5 I� 11 s