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cp01-04-1988 cHUTCHINSON CITY CALENDAR WEEK OF January 3 TO January 9 f 1988 WEDNESDAY -6- 10:00 A.M. - Directors Meeting at City Hall 4:00 P.M. - Tree Board Meetin at Senior Center 5:00 P.M. - Park 6 Recreation Board Meeting at Senior Center SUNDAY MONDAY -3- -4_ THURSDAY -7- :15 P.M. - Special City Co Meeting at City :00 P.M. - Fire Department Meeting at Fire Station FRIDAY -B- SEMINAR LARRY KARG - January 5 - 7 r TUL by -5- 10:00 A.M. - WWTP Meeting at Plant Site IQ J voo, SATURDAY -9- AGENDA SPECIAL ORGANIZATIONAL MEETING - HUTCHINSON CITY COUNCIL MONDAY, JANUARY 4, 1988 1. Call meeting to order - 5:15 P.M. 2. Installation of Newly Elected Mayor and Aldermen 3. RESOLUTIONS AID ORDINANCES (a) Resolution No. 8676 - Designating Official Newspaper (b) Resolution No. 8677 - Appointing Legal Counsel (c) Resolution No. 8678 - Appointing City Administrator for 1988 (d) Resolution No. 8679 - Entering Agreement With Pioneerland Library System Board For Calendar Year 1988 (e) Resolution No. 8680 - Designation Of Depositories Of City Funds In Commercial Banks And institutions (f) Resolution No. 8681 - Designation Of Depository Of City Funds, Federal Savings And Loan Associations (g) Resolution No. 8682 - Resolution Approving Securities For Collateral From Citizens Bank And Trust Co. of Hutchinson, Minnesota (h) Resolution No. 8683 - Resolution Approving Securities For Collateral From First National Bank of Hutchinson, Minnesota (i) Resolution No. 8684 - Resolution Approving Securities For Collateral From First Bank Of Minnesota Of Hutchinson, Minnesota (j) Resolution go. 8685 - Resolution Approving Securities For Collateral From First State Federal Savings & Loan Association Of Hutchinson, Minnesota Action - Motion to reject - Notion to waive readings and adopt Resolutions 4. NEV BUSINESS (a) Selection of Council's Vice- President - Mike Carle Action - Motion to elect (b) Designation of Council Representatives: 1. Airport Commission - Pat Nikulecky • 2. Community Education Advisory Committee - John Mlinar 3. Hospital Board - Mike Carle 1 CITY COUNCIL AGBHDA - JATUARY 4, 1488 i 4. Hutchinson Housing, Inc.•'(HRA'= - Pat Mikulecky S. Library Board - Paul'Acklaud'` 6. Nursing Home Board - Pat Mikulecky 7. Park A Recreation Board - John Mlinar 8. Planning Commission - Harlin Torgerson r Ott ".•Problem Solving- Committee ;,- Paul Ackland 10. Safety Council " -T lfarlin Torgerson li. Hutchinson Community Development Corp. Board - Pat Mikulecky Action - Motion to ratify Mayor's appointments (c) Appointments to Health Board 1. Dr. Robert Hegrenes Dr.;- 'h©m$s:$le nkauf • 3. Dr. George Smith Action - Motion to ratify Mayor's appointments (d) Consideration of Requests By Hutchinson Lions Club for Sno -Break Ice Palace Project Action - Motion to reject - Motion to approve requests (e) Consideration of Amending Parking Ordinance to Designate 24 -Hour Parking for Downtown Residents/Renters In Public Parking Lots, Utilizing A Sticker System Action - Motion to reject - Motion to approve (f) Consideration of Amending Section 635:05 of City Ordinance Regarding Snow, Ice, Dirt, and Rubbish Removal Action - 5. 2 0 66 J RESOLUTION: NO. 8676 DESIGNATING OFFICIAL NEWSPAPER BE IT RESOLVED BY THE CITY COUNCIL OF THE - CITY -OF HUTCHINSON,.MINNESOTA: THAT, The Hutchinson Leader be designated the official newspaper during the calendar year of 1988 for the City of Hutchinson. Adopted by the City Council this 4th day of January, 1988. Paul-L. Ackland Mayor ATTEST: RESOLUTION NO. 8677 • APPOINTING LEGAL COUNSEL BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MI.NNESOTA.: THAT G. Barry Anderson be appointed as City Attorney at a retainer fee for a one year period from January 1, 1988 to December 31, 1988. Services to be included within the retainer fee are: prosecution of Police Department cases; attendance at all City Council and Planning Commission meetings; preparation of Resolutions and Ordinances; negotiating property acquisition and counseling property owners on relocation law and benefits; legal services for all bond issues, except legal services for industrial revenue and tax increment bond /note issues and other customary legal services in the normal cause of City business. ]tatters such as appearance in county, state district, or federal dis- trict court will be billed separately, with an annual ceiling for such legal expenditures as determined by the City Council. State Supreme Court and Court of Appeals will be billed as extra legal services outside of the retainer fee and aforementioned ceiling. Legal action initiated to collect obligations owing the City or its agencies may be billed on a contingent fee basis and any amounts • received for such actions shall not be included in any aforementioned ceiling. Adopted by the City Council this 4th day of January, 1988. Paul L. Ackl Mayor ATTEST: Gary D. Plotz City Administrator CJ r 0 RESOLUTION NO. 8678 APPOINTING CITY ADMINISTRATOR FOR 1988 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, IIIHNESOTAii THAT the following appointment to the indicated executive off-fce`of the City of Hutchinson is made for the period of one year. Compensation shall be' continued as agreed upon by separate Council action: City Administrator Gary D. Plotz Adopted by the City Council this 4th day of January, 1986. _ Gary D. Plotz City Administrator U RESOLUTION NO. 8679 • ENTERING AGREEMENT WITH PIONEERLAND LIBRARY SYSTEM BOARD FOR CALENDAR YEAR 1988 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the City of Hutchinson will enter into agreement with the Pioneer - land Library System Board for a period of one year beginning January 1, 1988. Adopted by the City Council this 4th day of January, 1988. Paul L. Ackland • Mayor ATTEST: Gary D. P otz City Administrator RESOLUTION NO. 8680 • DESIGNATION OF DEPOSITORIES OF CITY FUNDS IN COMMERCIAL BANKS AND INSTITUTIONS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT the following named banks and institutions, which are authorized to do a banking business and act as depositories in Minnesota, be and they hereby are designated depositories of the Public Funds of the City of Hutchinson in the County of McLeod, State of Minnesota, by the City Council of said City, for the term commencing January 2, 1988 for one year: CITIZENS BANK & TRUST COMPANY, HUTCHINSON, MINNESOTA THE FIRST BANK OF MINNESOTA, HUTCHINSON, MINNESOTA THE FIRST NATIONAL BANK OF HUTCHINSON, HUTCHINSON, MINNESOTA THE FIRST NATIONAL BANK OF MINNEAPOLIS, MINNEAPOLIS, MINNESOTA NORTHWESTERN NATIONAL BANK OF MINNEAPOLIS, MINNEAPOLIS, MINNESOTA FIRST BANK ST. PAUL • AMERICAN NATIONAL BANK OF ST. PAUL NATIONAL CITY BANK OF MINNEAPOLIS FIDELITY BANK AND TRUST COMPANY MARQUETTE NATIONAL BANK OF MINNEAPOLIS MERRILL LYNCH, DAIN BOSWORTH, INC. PIPER JAFFRAY & HOPWOOD, INC. upon terms and conditions following, to -wit: THAT this designation is subject to the right of said City of Hutchinson, Minnesota, to modify, vacate, or revoke the same according to law, and also subject to any depository agreement executed pursuant to Minnesota Statutes, Section 118.01 and Section 475.66, and THAT the use of these depositories shall be for monies from the proceeds of bond sales or grant reimbursement monies only. The interest rate from these institutions must exceed the interest rate of City financial institutions by more than .005. BE IT FURTHER RESOLVED: • THAT the City Administrator of the City of Hutchinson is hereby authorized and directed to deposit in said banks and institutions in special funds to be known as "City of Hutchinson" all monies that may come into his hands. I'M RESOLUTION NO. 8680 PAGE 2 BE IT FURTHER RESOLVED: THAT a copy of this resolution be filed with the City Administrator and each of the banks and institutions so designated. Adopted by the City Council this 4th day of January, 1988. ATTEST: Paul L. Ackland Mayor Gary 0. P otz City Administrator 11 0 RESOLUTION NO. 8681 DESIGNATION OF DEPOSITORY OF CITY FUNDS FEDERAL SAVINGS AND LOAN ASSOCIATIONS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT First State Federal Savings and Loan Association, Hutchinson, Minnesota, and Midwest Federal Savings and Loan, Minneapolis, Minnesota, are hereby designated as an official depository of and for funds of the City of Hutchinson up to the maximum designated by law. Adopted by the City Council this 4th day of January, 1988. • ATTEST: Gary D. P otz City Administrator L_ J Paul L. Ackland Mayor RESOLUTION NO. 8682 RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM CITIZENS BANK AND TRUST CO. OF HUTCHINSON, MINNESOTA VHEREAS, the Citizens Bank & Trust Co. of Hutchinson, a City Depository, has presented as collateral $3,000,000,00 as follows: RECEIPT DESCRIPTION RATE MATURITY AMOUNT 870138 Fed. Farm Credit Bank 11.15 01 -22 -90 $ 500,000.00 870139 Fed. Farm Credit Bank 11.35 04 -20 -90 500,000.00 870146 Fed. Farm Credit Bank 7.75 06 -25 -90 500,000.00 870144 Fed. Farm Credit Bank 12.50 09 -04 -90 500,000.00 870152 Fed. Farm Credit Bank 10.60 10 -22 -90 500,000.00 869044 Burnsville, MN - G.O. 8.10 03-01 -90 100.000.00 850297 Moorhead, MN 5.20 01 -01 -91 50,000.00 850256 Mesa- Maricopa Co., AZ 12.00 07 -01 -91 100,000.00 857152 Rapid City, SD, S/D 51 -54 9.50 09 -15 -91 50,000.00 857161 Arlington, ME - G.O. 8.50 01 -01 -95 50,000.00 854578 Cambridge, MN 8.50 03 -01 -95 50,000.00 852774 New Hope, MN - G.O. 9.75 02 -01 -95 i00,000.00 TOTAL $3,000,000.00 BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the Treasurer be authorized to accept said securities as collateral and that said collateral be deposited with Norwzst Bank Minneapolis for safekeeping. Adopted by the City Council this 4th day of January, 1988. ATTEST: Gary D. Plotz City Administrator Paul L. Ackland Mayor 0 • � -G, • • RESOLUTION NO. 8683 RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRST NATIONAL BANK OF HUTCHINSON, MINNESOTA WHEREAS, the First National Bank of Hutchinson, a City Depository, has presented as collateral $2,925,000.00 as follows: RECEIPT DESCRIPTION MATURITY AMOUNT 479561 r"NMA 10 -25 -88 5 800,000.00 477618 MN G.O, Rur. Fin. Auth. 11-01 -91 200,000.00 349148 Bergen Cty, NJ Auth. Rev. Bnd. 12 -15 -90 100,000.00 Rating AAA 402729 Denver Cty. Airport Ref. 12 -01 -00 100,000.00 Rev. End. Rtg. AAA 479894 FHLB 88AA 11 -25 -88 500,000.00 401249 FNMA 08 -10 -88 500,000.00 476677 FNMA Rf. 88N 09 -27 -88 200,000.00 316860 Vhitebear Lk., MN 02 -01 -90 125,000.00 G.O. Rtg. A 450138 FHLB 01 -25 -90 400,000.00 TOTAL $2,925,000.00 BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the Treasurer be authorized to accept said securities as collateral and that said collateral be deposited for safekeeping. Adopted by the City Council this 4th day of January, 1988. ATTEST: Gary D. Plotz City Administrator Paul L. Ackland Mayor d —!7 ' RESOLUTION NO. 8684 RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRST BANK OF MINNESOTA OF HUTCHINSON, MINNESOTA WHEREAS, the First Bank of Minnesota of Hutchinson, a City Depository, has presented as collateral $100,000.00 as follows: DESCRIPTION RATE MATURITY AMOUNT Fed. Natl. Mtg. Assn. 9.85 7 -10 -90 100,000.00 BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the Treasurer be authorized to accept said securities as collateral and that said collateral be deposited for safekeeping. Adopted by the City Council this 4th day of January, 1988. Paul L. Ackland Mayor ATTEST: Gary D. P otz City Administrator 0 E 3,-T, r1 LJ �J • RESOLUTION NO. 8685 RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRST STATE FEDERAL SAVINGS & LOAN ASSOCIATION OF HUTCHINSON, MINNESOTA WHEREAS, the First State Federal Savings & Loan Association of Hutchinson, a City Depository, has presented as collateral ;10,312,597.77 as follows: TOTAL $10,312,597.77 BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the Treasurer be authorized to accept said securities as collateral and that said collateral be deposited for safekeeping. Adopted by the City Council this 4th day of January, 1988. ATTEST: Gary D. P otz City Administrator Paul L. Ackland Mayor �-df DESCRIPTION RATE AMOUNT GNMA - Pool #50819 17.0 5 119,516.00 FHLMC - Guaranteed Cert. 10.25 247,000.00 FHLMC - Pool #17035 12.5 366,629.00 FHLMC - Pool #310001 Floating 873,990.40 FHLMC - Pool #200061 8.5 999,036.20 GNMA - Pool #138273 11.0 1,015,853.89 GNMA - Pool #183524 7.5 1,000,000.00 GNMA - Pool #204743 7.5 1,000,000.00 FHLMC - Pool #287223 7.5 1,035,585.00 FHLMC - Pool #287773 7.5 950,001.00 GNMA - Pool #286763 8.0 1,022,581.48 FHLMC - Pool #289778 7.5 1,000,000.00 FHLMC - Pool #253826 8.0 682.404.80 TOTAL $10,312,597.77 BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the Treasurer be authorized to accept said securities as collateral and that said collateral be deposited for safekeeping. Adopted by the City Council this 4th day of January, 1988. ATTEST: Gary D. P otz City Administrator Paul L. Ackland Mayor �-df • TO: Hutchinson City Council Hutchinson Park & Rec. Board FROM: Frank Mott, President Hutchinson Lions Club RE: Sno -Break Ice Palace Project HUTCHINSON LIO CLUB HUTCHI N, MN 55350 The Hutchinson Lions Club has been asked to participate in the 1988 "Sno-break" city event to be held February 5,6,7. Our organization has d ded to sponsor the construction of an Ice Palace similar to the one 6 b in 1933 by the 40 & 8 group. Listed below are the requests asked of the city and other relevant information regarding the project. REQUEST 1. To locate the Ice Palace site in the West River Park. * 2. To provide and erect picket fence if available to secure the construction site and the river /ice area. * 3. To block off Les Kouba Parkway at North Park entrance and at Wildlife Sanctuary during the construction period, Jan 23 - Feb. 6th. * 4. To provide two flat bed trucks with drivers to transport ice blocks for the project from the river to the construction site. * 5. To provide 'on the hour' surveyance by the Police Dept. during the night time hours of the park during the construction period. 6. To allow electrical hook -up from the camping sites for display lights upon completing of the project. 7. To remove any heavy accumulation of snow on the river ice if necessary at the beginning of construction. 19 See map enclosed 44, 1. The Hutchinson Lions Club will provide a 1 million dollar legal liability Insurance policy naming the city as co- insured protecting the premises. 2: The Lions will secure all necessary equipment and volunteer construction labor other than that requested of the city. 3. All volunteers will be recruited for assigned task and responsibilities. This will not be an unsolicited 'free for all' community project with walk on volunteers. A project manager and crew supervisors will be organized for the various construction activities. 4. Safety codes and rules will be implemented and enforced. 5. Drawings and construction blueprints will be utilized in building the Ice Palace. ** 6. The Hutchinson Lions Club will be responsible for all incurred expenses and fundraising efforts. 7. Ice blocks will be cut and removed from the river. Adequate ice thickness will be checked prior to and during construction. ** Drawings enclosed 0 0 0 r IILLTOP it I LA. II0 TO LA. ST ul a z FAIT /�L 2�l/cR o /1.�A fr�cFi� D'/ZV-.,� On! Z44l S u 7 I F- 0 Ir RD �n9.,cfh >-- l_J B I ny �l OP J Y W AVE � S W CA 3rd AV cn Ln L—L MAY DEN AVE. S W im J ; _� w �IROE AVE w_^SGOCD AVE v_nsw. — 1 / ;, � �• �� j -; ,'sue, � •- WO - I .alb n ���.��•!F ��`�`. P � 4 a a ,,L4: - I� I .g 5' I r CC (612) 587.5 J51 CITY OF HUTCH /NSON 37 WASHINGTON AVENUE WEST . HUTCHINSON, MINN 55350 DATE: December 31, 1987 TO: Mayor and City Council FROM: Director of Engineering fa RE: Sno -Break Ice Palace Project Upon receipt of the letter from the Lion's Club pertaining to their ice palace project, City personnel met with Mr. Gary Blythe at the site on December 30th. We recommended that, to minimize damage to park areas while maintaining safety for spectators and snowmobilers, the palace be built adjacent to the Optimist Park. The Street Department could schedule removing snow from the site prior to beginning work on the castle. That location is sufficiently removed from the street that Les Kouba Parkway • will probably remain open to traffic throughout construction. The site, also, has a readily available source of electrical power, as requested. As for fence material, the Street Department does have about 400 feet of snow fence available that will probably not be needed for City use. Regarding the requested use of City trucks and drivers for transporting ice, and the City removing snow from the ice prior to construction, we recommend against either for the following reasons: 1. Budgetary limitations are not conducive to adding to the work schedule of the Street Department. 2. Available manhours would best be utilized on the public right -of -way. 3. Other private individuals or organizations may request and expect similar assistance from the City should this request be granted. 4. There are a number of potential liabilities, either pertaining to workers or to the public, associated with this project, for which the City would probably better be uninvolved. 5. We recognize that this project will provide enjoyment to the public and will temporarily be an aesthetic improvement, but nevertheless believe this to be an inappropriate use of public funds. • Should the Council wish to make a contribution, dump trucks could be available for weekend use, barring a snow emergency, but we recommend that drivers be qualified volunteer City employees. Wpv cc: Doug Meier / — LEASED PARKING SURVEY . AMOUNT MONTHLY LEASED SPACES OR YEARLY METHOD OF LONG TERM CITY POPULATION YES /NO LEASE /SPACE IMPLEMENTATION COMMITMENT WORTHINGTON FERGUS FALLS NEW ULM ALEXANDRIA • WILLMAR FARIBAULT • 10,243 YES $5 /mo. Cards in Vehicle May prepay Window for a year; no long term contracts. 12,519 YES $8 /mo. Sticker method 216 of approx. 500 spaces are leased;may pre pay one year; no long -term leases 13,755 YES $8 /mo. - oiled Designated spaces May prepay for $11 /mo.- finished sign one year; no long term con- tract. 7,608 YES $100 /year Designated spaces Prorated for by sign,$10 fee less than one for sign initially; year - no long 32 being leased term contract 15,895 YES $25 /year Sticker - limited None to service type business (plumbers, carpet cleaning, etc.) 16,241 YES $25 /year Sticker - no limit None. on eligibility I also contacted Owatonna, Little Falls, Northfield and Albert Lea that reported no leased parking. I have discussed the results of the survey with Frank Fay and Mike Saxton. They forsee no problem in dropping the concept of a long term lease and instead having the tenants apply for leased parking similar to Worthington, Fergus Falls, New Ulm or Alexandria. 4—'4E:- I - T T c Section 635:00 P. 635=00• Definitions. 1. Unless the context clearly indicates otherwise, the words, ations of words, terms, and phrases, as used in Section 635 :00 . shall have the meanings set forth in the subdivisions of this a which follow. 2. "Current service" means one or more of the following: snow, or rubbish removal from sidewalks; weed elimination from street, s plots adjacent to sidewalks or from private property; repair of u Ikc_ 635:05. Snow, Ice, Dirt, and Rubbish Removal. 1. All snow, ice, dirt, and rubbish remaining on a public sidewalk than 24 hours after its deposit thereon is a public nuisance. The and the occupant of any property adjacent to a public sidewalk use due diligence to keep such walk safe for pedestrians. No such or occunaTtt shall of l.,... �...... .r.._ -'� .. - Subd. 2. The street superintendent m remove from al bl. sidewa ks all snow, ice, , an ru isn as soon as possible be ' after any such matter has been deposited thereon or after the snow has cFased to fall. He shall keep a record showing the cost of such removal / adjacent to each separate lot and parcel and shall deliver such informa- tion to the Clerk. J 635:10. Weed Elimination. I�,y J ` � r �4 ;1 Subd. 1. Any weeds or grasses, whether noxious as defined by law or not, growing upon any lot or parcel of land outside the traveled portion of any street or alley within the corporate limits of this municipality to a greater height than eight (9) inches or which have gone or are about to go to seed are a nuisance. The owner and the occupant shall abate or prevent such nuisance on such property and on land outside the traveled portion of the street or alley abutting on such property. bbd, 2. When the owner and occa ant in viol ti on of this ordinance the WeedInspector s need nuisance to xist notice upo he owner of the property if he resides sin thie�� and can be fo or upon the occupant in other. cases, registered ity mall or by persona erviee, ordering such owner `or cupant to have such weeds cut and removed. ' in stet' 5 days after receipt the notice and also stating that in case of non fiance such wor '11 be 'done by the municipality at. -the expense of owner hat if unpaid, the charge for such work "trill be made a specie sseasment against the property concerned: When no owner, occupant or nt of the owner or occupant can found, the provision for notxCe shal not apply. PP Y• J • W (612) 587 -5151 ITY OF HUTCHINSON WASHINGTON AVENUE WEST CHINSON, MINN. 55350 Decwber 17, 1987 MEMORANDUM TO: MAYOR AND CITY COUNCIL The City Administrator has approved merit increases for the fourth quarter of 1987 as follows: Gale Boelter, Park Maintenance 18 Mark Larson, Park Maintenance 28 Dee Powell, Bus Driver (P.T.) 1.58 Gene Baasen, Street Maintenance 1.58 Duane Dascher, Street Maintenance 18 Curt Paulsen, Street Maintenance 18 Roberta Tabberson, Finance Tech. 18 Bruce Ericson, Parks/Rec. Director 18 hs MINUTES G R A F T MCLEOD REGIONAL RAIL AUTHORITY DECEMBER 29, 1987 RECONVENED MEETING Members Present: Others Present: Leslie Forman, Vice Chair Ron McGraw, Attorney John Bernhagen, Secy- Treas. Jerry Ross, Dakota Rail Anchor Nelsen Jim Browne, Mn /DOT Dean Oleson Hazel Sitz, City of Hutchinson Larry Graf Members Absent: Sheldon.Nies Milo Kubasch Howard Christensen Members of the Rail Authority attended the meeting of the McLeod County Board of Commissioners at 10 a.m. at the McLeod County Courthouse, Glencoe. The County Board of Commissioners considered the Rail Authority's request for $2500 a year for 10 years and took no action to approve the request. The Rail Authority may appear before the Board again on January 12, 1988 with more Information. After the presentation to the County Board, Vice Chair Leslie Forman • called the reconvened meeting of the Rail Authority to order at 11:20 a.m. in the Courthouse Assembly Room. Minutes of the December 23, 1987 meeting were approved. There ensued general discussion as to how to proceed with negotiations for purchase from BN. John Bernhagen suggested it might be best not to appear before the McLeod County Board again in January due to the short time frame. There was discussion of obtaining additional private commitments at this time rather than seeking public funds. MOTION was made by Anchor Nelsen, seconded by Dean Oleson and carried unanimously, to look to the shippers for an additional $65,000, subject to the State's approval of this method, and to attempt to have the purchase contract completed in principal by December 31, 1987. Nith the present understanding, the Rail Authority will probably not make a further presentation to the County Board. Ron McGraw will notify the County Board of the Rail Authority's intentions after January 2, 1988. Meeting was adjourned at 11:55 a.m. on a notion by John Bernhagen, seconded by Dean Olseon and carried unanimously. Hazel S1tz, Recorder 0 0 0 MINUTES MCLEOD REGIONAL RAIL AUTHORITY DECEMBER 23, 1987 RECONVENED MEETING Members Present: Sheldon Nies, Chairman Leslie Forman, Vice Chair John Bernhagen, Secy - Treas. Ancher Nelsen Milo Kubasch Dean Oleson Larry Graf Members Absent: Howard Christensen Others Present: Ron McGraw, Attorney Jerry Ross, Dakota Rail Michael Ross, Dakota Rail Jim Browne, MN /DOT Kathy Nevanen, Leader Hazel Sitz, City of Hutchinson Chairman Sheldon Nies called the reconvened meeting to order at 10 a.m, in the Citizens Bank Community Room. Minutes of the December 10 meeting were read and approved. Chairman Nies summarized results of the contacts that have been made with shippers and government units since the December 10 meeting to secure the needed $200,000 hard match for State grant. 3M Co. and Lesters /Butler have made firm verbal commitments for $5000 each per year for 10 years. Hercules has made a strong tentative commitment for $2500 per year. City of Lester Prairie will be contacted at January council meeting. McLeod County has met once and will meet again on December 29 for further discussion with MRRA representatives. City of Hutchinson met on December 22 and turned down the request for funds. John Bernhagen summarized City of Hutchinson position that they had made a previous commitment of $176,000 from public monies for the spur and connector and council did not feel it could make a further commitment at this time. Ron McGraw suggested that if the information could be presented again in the future the council might reconsider it. Jim Browne reported that the matching funds required by the State can come from a variety of sources. He has prepared the pre- encumbrance documents needed to expedite payment when purchase from BN is initiated. He reviewed the information that State repayment follows payback of other loans. As long as the State has money invested in the railroad, clear title would not go to Dakota Rail. In the event of discontinuance of railroad operation, grants would need to be repaid and the State would hold a lien on the property until it was fully repaid. Leased property is collateral for bank loans. Rail 40 right of way is collateral for the State. Ron McGraw will discuss with BN the possibility of their giving a 30 -day extension to the end of January, 1988, for the purchase of the property. He will also review local financing arrangements in light of the possible delay in securing needed funds. Minutes Page 2 It was suggested that the Rail Authority put together informs" :r to potentially interested parties for financial involvement. It was discussed that in 1978, the original estimate for rehab`'' -a:'••, railroad to BN's Class 2 standards was $7 million, later raisec : S:' million. The rehabilitation now in progress by Dakota Rail wi " :os- :r'! about half that amount. The meeting was recessed at 10:50 a.m, to be reconvened on Tues_aJ, :e:aic=, 29, 1987, at 10 a.m, at the McLeod County Courthouse. Hazel Sitz, Recorder 11 0 POLICE STATION On Monday, January 11, C.A.M. called (Vergil, Sandra 6 Earl) to explain a problem with McNerney Industries, the electrical contractor on the job. It has.been rumored that McNerney is having financial problems and is not showing up on other job sites. In response, C.A.M. is sending the first of three notices, (dated January 9 and attached) regarding potential termination of their contract for not showing up at our job site. The second notice will be sent in approximately seven days; thereafter, a third notice. This entire process may substantially delay the project. Vergil Florhaug has discussed the situation with the City Attorney, and Barry is recom- mending some steps to Vergil to explicit the situation. • GRANT APPLICATION Currently I'm working on writing a portion of the Small Cities Grant application. The project manager, as with the Wastewater Plant, would be myself. If the grant would be approved, the HRA may become substantially involved with coordinating grant implementa- tion and monitoring. ANNUAL REVIEW OF 1987 ACCOMPLISHMENT AND 1988 OBJECTIVES During this month the directors will be putting together written reports about the past year's activities. Secondly, they will formulate a list of 1988 objectives. We need to set a workshop meeting date in February. PERSONNEL We are currently doing interviews for the positions of the new wastewater plant operator and the replacement for the Recreation Program Director (Tracy Fluecke). Tracy has taken a full -time job with the State Softball Association, and Peter has taken a job with the Hennepin County Park Reserve. MAILGRAM SERVICE CENTER MIDDLETOWN, VA. 22645 ' �� ILA • • 09AM - q4- 0638986009002 01/09/88 ICS IPMSNGZ CSP MPS8 1 6127867151 MGM TDBN MINNEAPOLIS MN 0104 0259P EST CONSTRUCTION ANALYSIS AND MANAGEMENT. INC MH 7401 CENTRAL AVENUE NE MINNEAPOLIS MN 55432 THIS IS A CONFIRMATION COPY OF THE FOLLOWING MESSAGEI 6127867151 MGMB TDBN MINNEAPOLIS MN 110 0109 0259P EST ZIP MC NERNEY INDUSTRIES. INC. 633 UPLAND AVENUE NORTHWEST ELK RIVER MN 55330 ACCORDING TO OUR RECORDS. YOUR FIRM HAS NOT PLACED ANY MANPOWER ON • THE HUTCHINSON POLICE STATION PROJECT SITE FOR SEVERAL DAYS. SEVERAL FUTILE ATTEMPS HAVE BEEN MADE TO CONTACT YOUR FIRM REGARDING THIS SITUATION. THEREFORE, YOU ARE HEREBY DIRECTED TO IMMEDIATELY PLACE MANPOWER ON THIS PROJECT TO CONTINUE WITH THE WORK REQUIRED UNDER YOUR CONTRACT DATED APRIL 23RD 1987# AND TO CONTACT THE CONSTRUCTION MANAGERS OFFICE AT ONCE. PLEASE CONSIDER THIS INSTRUMENT AS A WRITTEN NOTICE IN ACCORDANCE WITH GENERAL CONDITIONS ARTICLE 14,2, CONSTRUCTION ANALYSIS AND MANAGEMENT. INC. ACTING AS AGENT OF THE OWNER# CITY OF HUTCHINSON MINNESOTA 15100 EST MGMCOMP 0 TO REPLY BY MAILGRAM. MESSAGE, SEE REVERSE SIDE FOR WESTERN UNION'S TOLL • FREE PHONE NUMBERS