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cp04-12-1988 cHUTCHINSON CITY CALENDAR WEEK OF =tool • of: WEDNESDAY -13- 10:00 A.M. - Directors Mee at City Hall SUNDAY -10- WEEK THURSDAY -14- MONDAY -11- FRIDAY -15- TUE�Y -12- 00 A.M. - WWTP Meeting at Plant Site 7:30 P.M. - City Council Meeting at City Hall SATURDAY -16- VACATION & CONFERENCE: HAZEL SITZ - April 11-14 CHUCK NELSON - April 11-15 AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, APRIL 12, 1988 1. Call to Order - 7:30 P.M. 2. Invocation - Rev. Lavern Johnson, Bethlehem United Methodist Church 3. Consideration of Minutes - Regular Meeting of March 22, 1988; Special Meeting of March 28, 1988; Bid Openings of March 18, 1988, March 25, 1988, April 1, 1988 and April 5, 1988 Action - Approve as distributed - Approve as amended 4. Routine Items (a) Reports of Officers, Boards and Commissions 1. Building Official's Report - March 1988 2. Nursing Home Board Minutes of February 25, 1988 3. HRA Minutes of February 24, 1988 4. Park & Recreation Board Minutes of March 2, 1988 5. Tree Board Minutes of March 2, 1988 (b) Request for Reduced Refuse Charge Action - Motion to order report and minutes filed and approve reduced rate 5. Public Hearing - 8:00 P.M. (a) Letting No. 6 - Project No. 88-04 Action - Motion to close hearing - Motion to reject - Motion to approve project and order plans and specifications - Motion to waive reading and adopt Resolution No. 8759 (b) Project No. 88-30 - Florida Street Improvement Action - Motion to close hearing - Motion to reject - Motion to approve project and order plans and specifications - Motion to waive reading and adopt Resolution No. 8761 (c) Assessment Roll No. 237 - Letting No. 1, Project No. 88-25 Action - Motion to close hearing - Motion to reject - Motion to approve and adopt Assessment Roll No. 237 - Motion to award contract - Motion to waive readings and adopt Resolutions No. 8758 & No. 8760 6. Communications, Requests and Petitions (a) Petition for Bituminous Surfacing On Waller Drive Action - 1 CITY COUNCIL AGENDA - APRIL 12, 1988 (b) Consideration of Request from Hutchinson Health & Fitness Club for Reimbursement To Disconnect Storm Lines to Building Action - (c) Consideration of Request for Jaycee Water Carnival Permits: 1. Parade Permit 2. Dance Permit 3. Fireworks Permit 4. Permission to close streets and use Library Square Action - Motion to reject - Motion to approve and issue permits - Notion to waive fees and rentals (d) Consideration of Request for Non -Intoxicating Liquor License And Set -Up License for Jaycee Water Carnival, June 18-19, 1988 Action - Motion to reject - Motion to approve and issue license and waive fee (e) Consideration of Request for City Donation to Jaycee Water Carnival Action - 7. Resolutions and Ordinances (a) Ordinance No. 6/88 - Ordinance Amending Ordinance No. 637, Section 720, of the 1974 Ordinance Code of The City of Hutchinson, Entitled Downtown Parking Enforcement Area Action - Motion to reject - Motion to waive second reading and adopt (b) Ordinance No. 7/88 - An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations In The City Of Hutchinson And The Official Zoning Map Action - Motion to reject - Motion to waive second reading and adopt (c) Resolution No. 8754 - Resolution For Purchase Action - Motion to reject - Motion to waive reading and adopt (d) Resolution No. 8757 - Resolution Accepting $75,000 From The Hutchinson Utilities Commission Action - Motion to reject - Motion to waive reading and adopt 8. Unfinished Business 2 a CITY COUNCIL AGENDA - APRIL 12, 1988 (a) Consideration of Letting No. 3, Project No. 88-17 (Third Avenue N.W. Improvement (DEFERRED MARCH 28, 1988) Action - Motion to reject - Motion to approve and adopt Resolutions No. 8755 And No. 8756 (b) Consideration of Awarding Bid for 1988 Half -Ton Pickup Truck for Wastewater Department (DEFERRED APRIL 5, 1988) Action - Motion to reject - Motion to approve and award bid (c) Consideration of Subdivision Agreements Regarding Tree Policy Requested By City Forester with Favorable Recommendation of Planning Commission (DEFERRED MARCH 22, 1988) Action - Motion to reject - Motion to approve policy (d) Discussion of Assessing Previous Storm Sewer Costs to Twin Oaks Subdivision (DEFERRED MARCH 8, 1988) Action - 9. NEW BUSINESS (a) Consideration of Change Order No. 6 for Wastewater Treatment Plant - Sludge Hopper Action - Motion to reject - Motion to approve change order (b) Consideration of Lease Agreement for Senior Nutrition Program Action - Motion to reject - Motion to approve and enter into contract (c) Consideration of Setting Public Hearing for Set -Up License At Little Grow Bowling Lanes Action - Motion to reject - Motion to set hearing for April 26, 1988 at 8:00 P.M. (d) Consideration of Purchasing Cleaning Maintenance Equipment for New Police Station Action - Motion to reject - Motion to approve purchases (e) Consideration of Purchasing New Radio for Refurbished Ward-LaFrance Pumper Action - Motion to reject - Motion to approve purchase 3 CITY COUNCIL AGENDA - APRIL 12, 1988 (f) Consideration of Authorizing Borrowiing Authority of Up to $100,000 for Burns Manor Nursing Home Action - Motion to reject - Motion to approve loan (g) Consideration of Approving Recommendations Regarding Assessment Searches As Presented By City Administrator Action - Motion to reject - Motion to approve (h) Consideration of Hutchinson Technology Inc's Use of Recreation Facilities for Employee Picnic And Discussion of Set -Up License Action - (i) Review of Present City Purchasing Policy Action - (j) Consideration of Appointment of Assistant City Attorney Action - Motion to reject - Motion to approve appointment (k) Consideration of Custodial Services At New Police Station Action - Motion to reject - Motion to approve employment (1) Consideration of Petition for Bituminous Surfacing On Waller Drive Action - 10. Miscellaneous (a) Communications from City Administrator 11. Claims. Appropriations and Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment 4 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MARCH 22. 1988 1. The meeting was called to order by Mayor Ackland at 7:30 P.M. The follow- ing were present: Mayor Paul L. Ackland, Aldermen Mike Carls, John Mlinar, Marlin Torgerson and Pat Mikulecky. Also present: City Administrator Gary D. Plotz, Director of Engineering Eugene Anderson and City Attorney G. Barry Anderson. 2. INVOCATION The invocation was given by the Reverend David Anderson. 3. MINUTES The minutes of the regular meeting of March 8, 1988 and bid openings of March 4, 1988 and March 15, 1988 were approved as distributed. 4. ROUTIXE ITEMS (a) REPORTS OF OFr"ICEFS, BOARDS AND COMMISSIONS 1. FINANCIAL REPORT - FEBRUARY 1988 2. PLANNING COMMISSION MINUTES OF FEBRUARY 16, 1988 3. SENIOR ADVISORY BOARD MINUTES OF JANUARY 20 AND FEBRUARY 24, 1988 4. TREE BOARD MINUTES OF FEBRUARY 3, 1488 5. PARK & RECREATION BOARD MINUTES OF FEBRUARY 3, 1988 6. HOSPITAL BOARD MINUTES OF FEBRUARY 16, 1988 7. AIRPORT COMMISSION MINUTES OF MARCH 14, 1988 (b) REQUEST TO USE LIBRARY SQUARE ON APRIL 23, 1988 FOR SPRING CLEAN-UP (c) APPLICATION FROM HUTCH. HOCKEY ASSOCIATION FOR GAMBLING LICENSE 1. PETER'S RESTAURANT & LOUNGE 2. SODBUSTER SALOON (d) APPLICATIONS FOR INTOXICATING LIQUOR LICENSE 1. O'TOOLE'S 2. SHEEP SHEDDE 3. VICTORIAN INN 4. GOLD COIN The motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to order report and minutes filed, approve the use of Library Square, and issue licenses. Motion unanimously carried. 5. PUBLIC HEARING - 8:00 P.M. (a) INTOXICATING LIQUOR LICENSE APPLICATIONS: i 0 CITY COUNCIL MINUTES - MARCH 22, 1988 L 1. VERA SHOWALLER-SPANKY'S 2. PETER BRYNILBSON - PETER'S RESTAURANT 4 LOUNGE Mayor Ackland called the hearing to order and read the notices of public hearing. No one was present to be heard. Alderman Torgerson moved to close the hearing at 8:03 P.M. Motion sec- onded by Alderman Miinar and unanimously carried, ity Attorney Anderson stated that since Tom Dolder no iong,_r holdi the intoxicating liquor license for Snanky's, there will no longer be any sale of iatoxiCatin7 liquor into the bowling ai ey through Lhe w ndow. Following discussion, Alderman Mlinar moved to approve and issue the licenses and to send correspondence to Spanky's, Motion seconded by Alderman Torgerson and unanimously carried, (b) IMPROVEMENT PROJECT 10. 88-07 Mayor Ackland caned the hearing to order at 8:04 P.M. and read Publi- cation No. 3813. Mr. Gerald Zimmerman, 16 Century Avenue, stated that a month ago he had spoken in opposition to the project. A petition had been submitted, and the project was rejected by the Council, Now they had received an- other notice of public hearing on the same project. He raised a ques- tion on some work that was supposed to have been done in 1985. Mayor Ackland reported that the Council was not aware of the 1981 sub- division agreement and its stipulations at the time the February 9, 1988 hearing was held. Mr. Mike Becker had informed the Council that he was the only one affected by the project, 3owever, he had paid as- sessmea,s for the Sradford Street improvement, and he deserve. to na Ve his gravel street paved. Mr. Ed Wegscheid, 14 Century Avenue, commented that he was not aware of any subdivision agreement or payment for streets in the area. It look- ed to him like an extension of a street going further. He felt the people who benefited from the project should pay for it. Mr. Richard Schaidtbauer, developer, stated the subdivision agreement was written in 1981. No one had objected to the Bradford Street im- provement, but now everyone is objecting to this project. The water and sewer was installed and paid for by the developer. A gentleman at 62 Century Avenue remarked that he bought his property in August or September of 1987. He was told all assessments were paid, and there would be no future assessments. An assessment search was done in Glencoe, but there was a discrepancy on it. The search showed $3,000 due, and there would be an additional 1600 assessment. 2 0 CITY COUNCIL MINUTES - MARCH 22, 1988 Mr. Mike Becher, 56 Century Avenue, stated he was the individual who the road would pertain to most. When he built his house, he was told that all the City appurtenances would be put in within two years and the street paved. After that period of time, he talked to the City Engineer. The City planned to pave Bradford and Sherwood Streets, but only Bradford Street was done. In February a petition was passed around against the project. He has waited five years for his street to be paved. Alderman Toraerson moved to close the hearing. Motion seconded by Alderman Cara anc unanimously carried. Alderman Turgerson moved to approve project No. 88-07, to order prep- aration of pians and specifications and to waive reading and adopt Resolution No. 8735. Motion seconded by Alderman Mikulecky and unani- mously carried. 6. COMMUNICATIONS. REQUESTS AND PETITIONS (a) REPORT FROM MECHANICAL ENGINEER OF THORBECK & LAMBERT, INC. ON POLICE STATION PROJECT (DEFERRED MARCH 8, 1988) This item was deferred to the next Council meeting, pending the -sched- uled meeting regarding the police station. During discussion, it was the consensus of the Council to withhold pay- ment of $2,500 to Thorbeck & Lambert architectural firm and 55,000 to C.A.M. un*.ii the City received answers to its questicns regarding the police facility. Alderman Carls moved to reconsider the payment of $5,000 to C.A.M. and defer payment until some future date. Motion seconded by Alderman Torgerson and unanimously carried. (b% FRESEA T A T I CN BY :i )9'7N: T? A: FA In TASK r.) Ms. Cheryl Dooley, Task Force President, and Gary Blythe, Executive Vice -President of the Chamber of Commerce, appeared before the Council to express concerns regarding the City's policy on purchasing. A Reso- lution adopted by the Task Force, and endorsed by the Chamber's Board of Directors, was presented to the Council. Following discussion, Alderman Carls moved to accept the Resolution as information at this time. Motion seconded by Alderman Torgersoh and - unanimously carried. (c) DISCUSSION OF PROPERTY LOCATED AT 35 FRANKLIN AVENUE NORTH City Administrator Plotz reported that the property located at 35 Franklin Avenue North was for sale. At onetime the City was inter- ested nterested in it for a future.,btoiiding site_ 3 CITY COUNCIL MINUTES - MARCH 22, 1988 Following discussion, Alderman Carls moved to communicate to the prop- erty owner representative that the City appreciated being made aware of the fact the property was for sale, but at this point in time there was no need to purchase the property. Notion seconded by Alderman Mlinar and unanimously carried. (d) PETITION FOR FLORIDA STREET IMPROVEMENT Mr, Richard D. Danielson submitted a petition requesting grading, curb and gutter, and aggregate base on Florida Street during 1988. The City Engineer suggested an engineering report be submitted for the next Council meeting and an improvement protect public hearing be held. Following discussion, Alderman Torgerson moved to direct the City En- gineer to have an engineering report ready for the special Council meeting to be held March 28, 1988, to hold a public hearing for April 12, 1988 at 8:00 P.M., and to waive readings and adopt Resolutions No. 8744 and No. 8745 for Project No. 88-30. Motion seconded by Alderman Mikuiecky and unanimously carried. 0 RECESS: The City Council adjourned for a 15 -minute recess at 9:40 P.M. 7. RESOLUTIONS AID ORDINANCES 40 (a) RESOLUTION NO. 8727 - RESOLUTION TO DECERTIFY TAX SHORTFALL IN CITY TAX INCREMENT DISTRICT FOR S&L REHAB The mction was made by Alderman Torgerson, seconded by Alderman Mlinar, to waive reading and adopt :Resolution No. 6727. Motion unaaimous y carried. (b) RESOLUTION NO. 8725 - RESOLUTION OR PURCHASE The motion was made by Alderman Mlinar, seconded by Alderman Mikulacky, to waive reading and adopt Resolution No. 8728. wotion unanimously carried. (c) RESOLUTION NO. 8736 - RESOLUTION TO ENDORSE HUTCHINSON LOCATION FOR 1990 AMERICAN LEGION DISTRICT CONVENTION The motion was made by Alderman Carls, seconded by Alderman Torgerson, to waive reading and adopt Resolution No. 8736. Motion unanimously carried. 8. UIFINISxBD EUSIIESS (a) CONSIDERATION OF AVARDING QUOTATION FOR 1988 GASOLINE AND DIESEL FUEL FOR CITY VEHICLES (DEFERRED MARCH 15, 1988) Following discussion, Alderman Torgerson moved to approve and award the 4 0 0 Ll CITY COUNCIL MINUTES - MARCH 22, 1988 quotation for bid to hutchinson Co -Op for the price per gallon over base price of 5 .04 per gallon over Koch fuel price. Motion seconded by Alderman Mlinar and carried four to one, with Mayor Ackland voting nay. (b) CONSIDERATION OF AWARDING BID FOR STORMWATER INLET GRATES - LETTING 10. 13, PROJECT NO. 88-29 (DEFERRED MARCH 18, 1988) Following discussion, Alderman Carls moved to award the bid to the low bidder, Neenah Foundry in the amount of $14,665.00, and to waive read- ing and adopt Resolution No. 8738. Notion seconded by Alderman Miku- lecky and unanimously carried. (c) CONSIDERATION OF AWARDING BID FOR LETTING NO. 1, PROJECT NO. 88-25 (DEFERRED MARCH 18, 1988) Following discussion, Alderman Torgerson moved to award the bid to low bidder, S 8 L Excavating in the amount of $224,352,06, to hold a public hearing for Aril 12, 1988 at 8:00 P.M. on Assessment Roll No. 237, and to waive readings and adopt Resolutions No. 8739 and No. 8740. Motion seconded by Alderman Mikulecky and unanimously carried. 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEVER ACCOUNTS Alderman Carls moved to discontinue service on Monday, March 28, 1988 on the listed accounts unless other arrangements had been made. Motion seconded by Alderman Torgerson and unanimously carried. (b) CONSIDERATION OF SURFACING ON TYLER STREET AND MCDONALD DRIVE - PROJECT NO. 88-04 Following discussion, Alderman Carls moved to approve the report and project No, 88-04, to hold a public hearing April 12, 1988 at 8:00 P.M., and to waive readings and adopt Resolutions No. 8725 and No. 8726. Motion seconded by Alderman Mlinar and unanimously carried. (c) CONSIDERATION OF PARKING LIMITS ON OFF-STREET PARKING LOTS Following discussion, no action was taken. (d) CONSIDERATION OF DOWNTOWN PARKING ENFORCEMENT AREA ALONG HASSAN`AVENUE AND FRANKLIN AVEFJE Following discussion, it was the consensus of the Council to drop any parking requirement time periods and enforcement along the west side of Hassan and the east side of Franklin Streets. The notion was made by Alderman Torgerson, seconded by Aldessan Carls, to approve the amendment and to waive first reading of Ordinance No. 5 CITY COUNCIL MINUTES - MARCH 22, 1988 0 0/88 and set second reading for April 12, ig88. Motion unanimously carried. (e) CONSIDERATION OF CONDITIONAL USE PERMIT SUBMITTED BY JEFF MUNSELL FOR A CAR WASH WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION It was reported that a revised site plan was being prepared. Mr. Richard Danielson expressed concern about railroad ties being used as curbing and the plantings around the proposed building. During discussion, it was requested to obtain a legal cair.ion from the City Attorney on a definition of "curbing." Alderman Torgerson moved to have the City staff come back with a recom- mendation of a definition of "curbing." Motion seconded by Alderman Carls and unanimously carried. Alderman Mlinar moved to defer to the next meeting. Motion seconded by Alderman Torgerson and unanimously carried. (f) CONSIDERATION OF REVISED PRELIMINARY AND FINAL PLAT OF CASA ADDITION SUBMITTED BY JOHN MILLER WITS FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, Alderman Torgerson moved to approve the prelim- inary and final plat for Casa Addition and to waive reading and adopt Resolution No. 8730, Motion seconded by Alderman Mikulecky and unani- mously carried. (g) CONSIDERATION OF PRELIMINARY PLAT OF OAK HILLS SUBMITTED BY GERRIT SMITH (TWO MILE RADIUS) WITH FAVORABLE RECOMMENDATION OF PLANNING COMM I SSI ON it was the recommendation of the Planning Commission to suggest the name of the plat be changed inasmuch as there are several additions, streets, etc, using the name "Oak" within City limits. The motion was made by Alderman Mikulecky, seconded by Alderman Carls, to refer to the County with no objection. Motion unanimously carried. (h) CONSIDERATION OF PRELIMINARY PLAT OF MCCLURE'S SECOND ADDITION WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, Alderman Mlinar moved to approve the preliminary plat and to waive reading and adopt Resolution No. 8731, Motion sec- onded by Alderman Mikulecky and unanimously carried. (i) CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF ROLFE'S ADDITION SUBMITTED BY FORD ROLFE WITH FAVORABLE RECOMMENDATION OF PLANNING • COMMISSION 2 0 9 CITY COUNCIL MINUTES - MARCH 22, 1988 Following discussion, Alderman Torgerson moved to approve the prelim- inary and final plat, waive the park and playground contribution, and waive reading and adopt Resolution No, 8732. Motion seconded by Alder- man Mlinar and unanimously carried. (j) CONSIDERATION OF REZONING REQUEST FROM R-2 TO R-3 OM GLEN STREET MREQUESTED BY JOHN KORNGIEBEL WITH FAVORABLE RECOMMENDATION OF PLANNING ISSION Following discussion, Alderman Mlinar moved to approve the rezoning and to waive first reading of Ordinance No. 7/881d set second reading for April 12, 1988. Motion seconded by Alderman Torgerson and unanimously carried. (k) CONSIDERATION OF A PLANNED UNIT DEVELOPMENT/Cti'1NDDITIONAL USE PERMIT REQUESTED BY JOHN i(ORNGIEBEL WITS FAVORABLE RECOMMENDATIONN OF PLANNING COMMISSION Fol lowin, discussion,didermaa Tori-er:s_n moved to a -;Drove the PUD% Fol iuw u;g tl u:c: ;:: ,:::. ca, A. ?stt :: r:;rn ,.;I n;+�:r„vnConditional Use Use Permit and to waive reading and adopt Resolution No. 8733. Notion seconded by Alderman Nikulecky and unanimously carried. (1) CONSIDERATION OF SUBDIVISION AGREEMENTS REGARDING TREE POLICY REQUESTED BY CITY FORESTER WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION The City Forester presented a proposed tree policy for the boulevard area concerning subdivision agreements. The cost would be $25 per tree for two trees per lot, with the trees available from the City. Following discussion, Alderman Torgerson moved to approve the policy. Motion seconded by Alderman Carls. After further discussion, Alderman Carls amended the motion to direct the proposal back to the City Engin- eer and City Forester for a report oa costs. Amended motion seconded by Alderman Torgerson and unanimously carried. Main motion carried unanimously. (m) CONSIDERATION OF SUBDIVISION AGREEMENT FOR ROLFE'S ADDITION Following discussion, the motion was made by Alderman Nikulecky, sec- onded by Alderman Mlinar, to approve the subdivision agreement. Notion unanimously carried. (n) CONSIDERATION OF QUOTATION FOR CRUSHING AGGREGATE BASE Following discussion, Alderman Mlinar moved to approve the quotation from Wm. Mueller 3 Sons, Inc. in the amount of $2.27 per cubic yard for a maximum of 6,000 cubic yards of crushed material ($13,620). Notion seconded by Alderman Mikulecky and unanimously carried. (o) CONSIDERATION OF REQUEST FOR SPECIAL CITY COUNCIL MEETING 7 Following discussion, Alderman Torgerson moved to hold a special meet- ing on April 6, 1988 at 4:30 P.R., followed by a joint meeting with the School Board Committee at 7:00 P.M. Motion seconded by Alderman Miku- Lecky and unanimously carried. (p) CONSIDERATION OF RESOLUTION ENDORSING STATE LEGISLATURE TO PROVIDE ADDITIONAL FUNDING FOR TRANSPORTATION PROJECTS Following discussion, Alderman Carls moved to approve and waive read- ing and adopt Resolution No. 8734. Motion seconded by Alderman Tor- gerson and unanimously carried. (q) CONSIDERATION OF APRIL 1, 1988 AS CUT-OFF DATE FOR 1988 IMPROVEMENT PROJECTS Following discussion, Alderman Torgerson moved to approve. Motion sec- onded by Alderman Carls and unanimously carried, (r) CONSIDERATION OF REQUEST TO PURCHASE TYPEWRITER The motion was made by Alderman Carls, seconded by Alderman Torgerson, to honor the recommendation of the City Administrator and approve the purchase. Motion unanimously carried. (s) CONSIDERATION OF GOLF COURSE PRIVATE INGRESS/EGRESS ROAD City Administrator Plotz presented background information regarding the Country Club project. All the engineering work would be done by a pri- vate firm, but the bid would be included with the City's projects and City bond issue, with the Country Club paying all the costs involved. The Director of Engineering stated a waiver of trespass or temporary construction easement would be required if the City contractor did the work since it would be on private property. Following discussion, Alderman Torgerson moved to approve the project process for the necessary paperwork and to order plans and specifica- tions. Motion seconded by Alderman Mlinar. Alderman Torgerson amended the motion that the project be brought back to the City Council on Mav 10, 1988. Alderman Mlinar amended the motion and unanimously carried. The main motion carried unanimously. 10. MISCELLANEOIIS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz commented on a letter from Donohue regarding a change order for a sludge hopper at the new wastewater treatment plant. Time limitations made it necessary to proceed prior to approval„ but a change order request will be forthcoming. It was reported that a request had been received to change the part- time secretarial position in the Building Official's office to a full- time status. Money was available in the budget for a temporary full- time position through November. 0 0 • CITY COUNCIL MINUTES - MARCH 22, 1988 Following discussion, Alderman Carly moved to approve the temporary full-time position until November and come back to the Council with report. Motion seconded by Alderman Mlinar and unanimously carried. Mr. Plotz stated there was an objection from residents in the area to the proposed 80 -units to be located by the water tower. In October 1986 the site plan showed four 16 -unit apartments, which were approved for R-3 zoning. Now the developer is requesting 80 units. It was sug- gested that a voluntary public hearing be held on the issue. Alderman Ml!Lar moved that the Planning Commission hold a public bear- ing on April 19, 19802 and forward a recommendation to the Cit, Councll. Motion seconded by Alderman Torgerson and unanimously carried. MN/DOT has provided the City with the plans for the Hwy. 15 south im- provement project. The State will be taking bids in two weeks, and the City's share of the project cost is estimated to be $166,738.74. The Federal Aid Urban funds will cover the City's share. Alderman Torger- son moved to approve and enter into Agreement No. 64470 with the State of Minnesota and to waive reading and adopt Resolution No. 8737. No- tion seconded by Alderman Mikulecky and unanimously carried. Last week the City Administrator and City Engineer attended the School District meeting regarding the location of the new school. Alterna- tives to extend Linden Avenue to School Road were reviewed. The Mayor proposed an east/west road through the school property on Linden Ave- nue; however, the school is opposed to it. Therefore, a joint meeting of the City Council and School Board to review road layouts has been suggested for April 6, 1988. Alderman Torgerson moved to set up a joint meeting on April 6, 1988. Motion seconded by Alderman Mikulecky and unanimously carried. (b) COMMUNICATION FROM ALDERMAN MIKE CARLS Alderman Cards raised a concern regarding the disposal of used motor oil. The City Attorney will check into the matter. Alderman Carls inquired about the notices sent out for public hearings. He suggested that only the items pertaining to the project be included on the hearing notice. The City Engineer responded that all items are listed as a safeguard so that the property owner was made aware of all areas. (c) COMNUNICATION FROM ALDERMAN JOHN MLINAR Alderman Mlinar commented about two people who live on the end of Washington and have a problem with leaky water. When they returned from a weekend trip, their water had been shut off. They have a com- mon service between two parties. One of the shut -offs is located under a concrete driveway. The City Engineer recommended separate service and split the cost. CITY COUNCIL MUTES - IIARCE 22, 1988 (d) COMMUNICATIOY FROX CITY ATTORNEY The City Attorney stated two of the airport properties had been set- tled. One was settled this week, and the other one the Council already knew about. A more detailed report will be presented at the March 28, 1988 Council meeting. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAVES The motion was made by Alderman Torgerson, seconded by Alderman Miku- lecky, to approve and authorize payment from the appropriate funds:' Motion unanimously carried, 12. ADJOURMIT There being no further business, the meeting adjourned at 11:25 P.N. 0 10 Mi'�uTES SrK II GiTY COu,CIL Mnc :k MGSDAY, MAIRt,ii 2` i988 The spec; al meeting was ca, to order by Mayor Ackland at 7:00 F.M. Fresent were: Mayor Paul L. Ackland, Aldermen Mike Caris, John Miinar, and Marlin Torgerson. Absent: Alderman Pat Mikulecky. Also present: City Administrator Gary D. Plotz and Director of Engineering Eugene Anderson. 7UBL:C. HEARIN,' a' Pio r.% Q0. 88-17 - T:iinI; A'JEAiI N.W. IMFROVEMEAT Mayor Ackland called the hearing to order and read Fubiication No. SOL_. Atty. Dan Frochnow, representing Hutchinson Manufacturing, stated their objection to the project. The owner does not feel it is a necessary project at this time and questioned if it could be afforded at this time. it would be very expensive from a condemnation viewpoint to ob- tain Hutch. Mfg. property. The City would need to show a benefit to the Gr GUeri.y owner and the road would eliminate zeveral parking spot. .;1� Giicnt strongly obJect:s to the project. Engineer Anderson stated the proposed project would not go as far as Hutchinson Manufacturing property. Furthermore, the road would not go through their property. Mr. Eugene "Bud" Daggett commented he had no concern regarding the pr&iect if it did not affect his land. He would have another access. Mr. I'awell BdureL. Modern Mizda dealer, stated his property wac, located acres the highway on Fourth Avenue. He didn't see any benefit or rea5--qn ._'i .. m `,o ttie pro a. . �urther, ne Wdo aCairio wLt- tin,y any mCr� iii tG S urm se we, ni lice 'dere wa6 no ie '. b.�i Cy ✓r vim a rm oewtr on frit rd Avenu_ 'Nhei; it c' is 1V at" on Fourti, Averru_, whi ;h is a _lock away. Mr. Deane Dietel, 845 Second Avenue S.E., asked if the storm sewer was undersized. He stated he had just finished paying for the present storm sewer in 1986, and it was adeduate. He questioned the height of the road and commented that his '_and was :ower than the road. The land I 0 the nvrLu i5 lower than the road, and the water sits there. Mr Dietel wondered how many inlets would be put in to help the other people. Mr. iietel wanted to know if the aese:,sment cost Was for in - duet i.al a::: sHw.r _ ;U, he did ri&t f -c. it waw lair. � a�`;ess rFsident:al property for commercial cost. The City Engineer responded there were some capacity problems. During the heavy rain in August, there was a problem with water flowing down the street. The inlets couldn't take the water, and the storm sewer wasn't big enough to take care of this area. I CITY COUNCIL MINUTES - MARCH 28, 1988 Mr. Deforest Wagner, Minneapolis, remarked that he owned some property north of the area. He had surveyed some land and wanted to know how he would benefit from the project. He inquired why he couldn't hook up on the north side by the Assembly of God Church and go across Hwy. T. Engineer Anderson commented that the pipe referred to was only 15" or 18" in size and was not sized to pick up the drainage from Wagner's property, To the east there is a 24" culvert. There are both ditch and culvert elevations in that area. The high point in the ditch drainage is the Erickson & Templin property. Mr, Wagner asked bow much water fall there would be. He stated the only water from the east would be from Art Zabel's property. He sug- gested going 250' east and hooking up there. Since Zabel has tile go- ing east and west, Mr. Wagner wondered why Zabel.was being assessed for this project. There is a storm sewer in the ditch, and he had never seen the ditches filled with water. The only storm sewers are from east of Stearnswood. He questioned why there weren't any from the west. Mr. Wagner inquired where the storm sewer would be located. The City Engineer stated the proposed storm sewer would be located on the south side of the street with the new inlets by Hutch.Computer Inc; The pipe from that inlet would go east on Third Avenue. Mr. Bud Daggett commented that he had put in a tile on the west that dumps into the river. Alderman Torgerson stated there was no need for a line under Hwy. 7. However, there is water standing in front of the tire shop most of the time. Yr. Roger Stearns, Stearnswood, reported that water runs down the paved driveway or Modern Xazda and comes across the highway over to Hutch Co=ruter's property. He expressed concern regarding parking area at Stearnswood. He wondered what a curb would do to parking space and how it would affect the trucking that comes into his business. Mr. Stearns was in favor of the project, but he was concerned about adequate open- ings into his property. He assumed it would involve parallelparking. Mrs. Margaret Starks, 406 Third Avenue N.W., asked how many openings there would be into the sewer line. At present, there are none on her side of the street. The water comes onto her property from the street. She incuired what the assessment cost would include. The Citv Engineer answered that there would be two or three 'inlets west of the Starks' property. The cost for the storm sewer would be'approx- imately 10 cents a square foot or $55 a frontage foot. An additional cost would be the apron at E3 a square foot. He further stated that the grates installed by MN/DOT may not be large enough for the area. Ms. Lorraine Wright, 196 Third Avenue I.V., presented a letter opposing 2 CITY COUNCIL MINUTES - MARCH 28, 1988 the project. She stated she was satisfied with tae present,st:orm sewer drains, and she was opposed to the cost of the project. Ms. Wright did not see any benefit to her property; therefore, she was opposed to the project. Mr. Arthur Zabel, 545 Hwy. 7 West, thought the distance to Main Street East was taken care of very well. He had never seen any water problem. The elevation is the same up to Erickson Equipment. He wondered why the storm sewer wasn't extended when Hwy. 7 was put in and if anyone had checked with the highway department. The storm sewer on Fourth Avenue will take care of any water coming from the north. Mr. Zabel felt there was an adequate intake, and there was no trouble on that piece of road. to didn't think that Third Avenue was ready for this large a project. The land slopes away from the street, and a curb would not hold the water. He had never seen any problem there, and he believed there was a tile drain on Merrill, He felt the project was too costly with no benefit. Mr. Clarence Starks, 406 Third Avenue A.W., stated the City had put in a storm sewer several years ago but no inlets were put in, which did no good. He questioned why another storm sewer was being considered when the present one was just paid for. Mr. Starks didn't feel it would do any good. He commented that he did not have the money to pay the assessments. Sumething needed to be done on Third Avenue, but it would cost them their home. He did not want to, be opposed to something being done and inquired if the project could be done in stages.` he felt sorry for those with a water problem. City Administrator Plotz explained the deferred assessment program. Mr. Willard Reiner. Director of the Hutch. Farmers union Co -Op, asked what would happen with the railroad aasessmentn if they are not paid by the owner. He wondered if the taxpayers of Hutchinson would have to pick up the efauittd payment. Mr. DuWayne Anderson, 755 fiwy. 7 West, inquired if there was any other alternative of what could be done for water drainage in the ditch. He asked if it was predetermined that something would be done on Third Avenue. Mr. Anderson wondered if it was only once or twice in a summer that there was a water problem, or if it was every time `.here was rain and runoff. fr. Don Hantge. X25 Third Avenue 5 r'., commented that :;e has a lct of water in front o, ri-Co uLtv. Water DL 1CinA Ae hcpea. sometairv3 _oul1 - be done to alle'v'iate the water. Mr. IIantge states ,hall Third Avenue has a lot of traffic on it. Mr, Howard Brandon, 785 Hwy. 7 East, asked if there were any plans for the frontage road'. He would be assessed again for the storm sewer, curb and gutter work if the City put in a future road. CITY COUNCIL MINUTES - MARCH 28, 1988 Mr. Lowell Baumetz commented that the water coming down the driveway on his property originates from land to the north outside the City limits. The HCI building sits in a low area, but it cannot getwaterfrom the east or south because there is plenty of drainage, and the highway is located there. Supervisor Larry Karg reported that right after HCl put up its building and landscaped the grounds, they started 'having problems with water from the north. Any time there is a two inch or more rain, HCI has a water problem. He thought plugging the 24" tile on the north side would help resolve the situation. The motion was made by Alderman Torgerson to close the hearing at 8:15 P.M. Motion seconded by Alderman Mlinar and unanimously carried. Following discussion, Alderman Mlinar moved to defer Project No. 88-17 until the next Council meeting on April 12, 1988 and to direct the nec- essary questions to the City Attorney. Motion seconded by Alderman Carls and unanimously carried. 3. PRESENTATION BY CITY ATTORNEY REGARDING AIRPORT PROPERTY ACQUISITION City Attorney Barry Anderson submitted a memorandum outlining the approval from two property owners to settle claims regarding the Hutchinson Munici- pal Airport Zoning Ordinance. It was his recommendation to approve payment of $10,000 to Citizens State Bank of Gibbon (former Albertson property) and payment of 55,500 to Jerome Renner when the legal requirements concerning - transfer of title has been completed. Following discussion, Alderman Mlinar moved to approve. Motion seconded by Alderman Torgerson and unanimously carried. 4. CC KIDERATION OF SUBDIVISION AGaEEMENT FOR '_AJA ADDITION Developer John Miller objected to some of the stipulations in the proposed subdivision agreement for Casa Addition.' The motion was made by Alderman Torgerson, seconded by Alderman Einar, to approve the subdivision agreement. Motion failed with four nays. CITY COUNCIL MINUTES - MARCH 28, 1988 Alderman M:inar moved to Send the proposed a retment back to t.ity staff to work with the developer on the problem. Motion seconded by Alderman Torger- son and unanimously carried. 5. CONSIDERATION OF PETITION FOR STREET SURFACING OF LAKEWOOD TERRACE (TYLER STREET/XCDONALD DRIVE) No action was taken inasmuch as a public hearing will be held on April 12, 4 0 CITY COUNCIL MINUTES - MARCH 28, 1988 1988 for Project No. 88-04. h. CONSIDERATION OF APPROVING PLANS AND SPECIFICATIONS FOR LETTINGS 10, 5 AG_ 6 AND NO. 7 AAD ADVERTISING FOR BTIkS Following discussion, Alderman Torgerson moved to approve the plans and spe- cifications, to advertise for bids April 29, 1988 at 2:00 P.M., and to waive readings and adopt Resolutions No. 8741, No. 8742 and No. 8743. Motion sec- onded by Alderman Mlinar and unanimously carried. 7. CONSIDERATION OF RECEIVING REPORT AND CALLING HEARING ON FLORIDASTREET IMPROVEMENT. PROJECT NO. 88-30 Following discussion regarding the width of the street and dead-end, the mo- tion was made by Alderman Torgerson to approve the engineering report, hold public hearing April 12, 1988 at 8:00 P.M., and to waive readings and adopt Resolutions No. 8744 and No. 8745. Alderman Carls seconded the motion and unanimously carried. 8. CONSIDERATION OF ATTENDANCE AT AWt;AL LEAGUE OF MINNESOTA CITIES CONVENTION Mayor Ackland instructed the Council members to inform the Administrative Secretary of their plans to attend the annual League Convention. 9. PRESENTATION AND RECOMMENDATIQNS BY CITY ADMINISTRATOR ON ASSESMNT SEARCH- SURVEY , This item was deferred to the special City Council meeting scheduled for April 6, 1988 at 4:30 P.M. 10. ADJOURNMENT There being no furUe_ bucninezns, the meeting adjourned at 1:17 P,X,. 5 0 0 MiNJTEU BID OPENING F-1%"DAY, MARCH 18, 1980 Administrator Gary D. Flo!._- caned the bid opening to order at 2:00 P.M. Also present were: Finaace Director Kenneth B. Merrill and Administrative Secretary Marilyn Swanson. The reading of Fubiication No. 3868, Invitation for Bids, Purchase of Bicycle Safe Stormwater inlet Grates, Letting No. 13, Project No. 88-29, was dispensed with. The following bid was opened and read: Neenah Foundary, Inc. Shakopee, XX $14,665.00 The reading of Fublication No. 3807, Advertisement for Bids, Letting No. 1, Project No, 88-25, was dispensed with. The following bids were opened and'readc Latour Construction Maple Lake, MN $249,658.25 S & L Excavating, Inc. St. Cloud, MN 222,623.90 aam Oons ction Willmar, MN 257,482.10 10. YN S.M. nentges & Sons, Inc. Shakopee, MN 324,636.58 Redstone Const. Co., Inc. Mora, MN 278.404.25 Z. i. Louis 'Const., Inc. `ut. Cioud, ?1 241 7-1 Iurschviile CkJnbtr'uction Hanover, MN 265,227.40 The bids were referred to the Engineering Department for review and a recommen- dation. The meeting adjourned at 2:15 P -M. v5' M I FIT BID OFENIYG FR'DAY, MARRCa 25, 1988 City Administrator Gary D. Plotz called the bid opening to order at 2:00 F.M. Also present were A sistant Enwineer :al Rice and Administrative Secretary Marilyn Swanson. "he reading of Publication No. 38.4, invitation for Bids, Letting No. 8, Project No. 88-19, was dispensed with. The following bids were opened and read: Juul Contracting Hutchinson, MA $63,396.85 Rickert Excavating Brownton, MH 66,966.00 Mon ter Excavating St, Cloud, MM 68,094.90 S & L Excavating St. Cloud, MN 91,201.21 The bids were referred to the City Engineer for review and a recommendation. The meeting adjourned at 2:07 P.M. Mi N:'TES B.D Or"a\INv :"a:DAY. APni., i, 1988 City Administrator Gary D. Plotz called the bid opening to order at 2:00 P.M. Others present: Finance Director Kenneth B. Merrill and Administrative Secretary Marilyn Swanson. LETTING 10. 2 The reading of Publication No. 3817, invitation for Bids, Letting No. 2, Project No. 88-02, S.A.P. 133-117-0t, was dispensed with. Thr following bids were opened and read: Bituminous Paving, Inc. Ortonviile, MN $85,576.00 Hardrives, Inc. St. Cloud, MN 08.218 2Q Wm. Mueller & Sons, inc. Hamburg, MN 64,1^i.00 LETTING 110. 9 The reading of Publication No. 3815, Invitation for Bids, Letting No. 9, Project No. 88.-18, 88-22, °•8-23 & 88-24, Wa dispensed with. The olioWing bid:5 were opened and read: Pzdstoae Construction Mora. MN $202,146.70 i=xcavatim., inc. i,ateur Construction Maple i,ake, MN +4.4:,3.20 .Iuul Contracting Co. iutchinson, MN 183,952.85 Guam Construction wilimar, MN 198,270.05 LETTING 10. 10 The reading of Publication No, 381.6, Invitation for Bids, Letting No. 10, Project No. 88-20 & 88-21, was dispensed with. The following bids were opened and read: BID 'OPENING - APRIL 1, 1988 S & L Excavating, Inc. — St. Cloud, MN $3¢5,257.66 Redstone Construction Mora, MN 344,540.75 Machtemes Construction waconia, MN J1o,9y1-,GJ _ Peterson Excavating Clark's Grove, xN 303,613,52 Latour Construction Maple Lake, MN 327,245.62 Quam Construction Hilmar, XN 316,445.85 S. J. Louis Construction, Inc. St, Cloud, MN J5i sJV. V Juul Contracting Co. 'rutchinscn, MQ 308,420.55 Hjerpe Corporation -40 Redwood Falls, MN 377,086.75- W. n. Snider;,onstruction Co. Siayion, MN 326,442.5v ' The bids were referred to the Directc:r of Enprineeri-nT for review ani: a recom- �enGati: ;. ,. 2:L7 V - .M. Finance f3irector Kenneth F. Merr iii caned the bid opening to order at 2,00 F,M. 'ilr reading o F cati•_n nv. 33'D, inv_ ation or ci_,, rurChaoe o .vn•_ iaew 935 Full Size, Two-Wheel Drive ii2 T.si ickup Truck :or Wastewater Department-, was disnt•nsed with. Tha wing bida were oiened and read: i;rian ',okenszar l iC .+^" -levy T—ack Charley Haukos Hutchinson, M?I 350.00 - 1977 Chevv Truck Gale Boeiter Hutchison, MIX 360.00 - 197" Chevy Truck yrc.n Wizen Chevro e Ficxap 1,utci.inson, YX ;6-3 Ween Delivery; 10,257.99 - Trade-in Plowman's Inc. i0,n6 .00 - 1988 Ford Pickup .1t. i:hi1._,c`n, K `,:o0/-LaJ J2 '.'er}/! iC,i79.00 - Trade-in ,ne .:G W'e _ re: c: rt ., .. _J _;.j;i fur a .sew a,d a rE Uwucntia- `G::. ,ne mee t.inf: au J. ou, rr e: 0 0 9 aarra. aSMA aaflialliia ea- bahtLeash. A1laawaa tttarilSa Aid&* _ �" Ul arwrr 2VrIMMtfEtLNF4ewIYltaSaE 1 ARCM 19EE w eenMaayeawe labor ardeaaororawrP 993 UPORTOP WILDING OR ZONING PERMIT* ISGUiD AND LOCAL PUBLIC CONSTRUCTION 103500 27 E 9999 OE9 1 0 26 9999 02730 JAMES MARRA BLDG OFFICIAL ^art IX ippropMb 'amfopimb CITY MALL 37 WASHINGTON AVE NEST ~��' NUTCHINSON RM 99350 ❑ OlaoanWwoe MwNS pa MA ❑ L$WsW Who anodrr ayatam ❑ Spot side two or mon ayeswm ❑ Arweaddlerrd aror PLEAEE COMPUMANOMAIL TM6FORMONOFIWORE I APAIL A. 1989 ❑Nae atop owe" NneporMromra hoildrarp Erraeu of *0 Conow Neolxtlwq ata brabalad.For Mae pried, mull, iXl in foe boa —�� 1201 EWt Ton* *poet fiddler 09"sf eo, am Calow aWrWan Ndl lOrm Jofer000vft, IN 47152 13011703-7244. NEW RESIDENTIAL PRIVATELY OWNED ►UEa1CLY OHNE HOUSEKEEPING of SUILDINGB Vduodw o/ eonsoueden Valuatloa of aemprretlarr N0, NowinE Nouebq Unita Omb cop"Suffids Unita AM awae IU 1a1 Col Ids lel In to) SPgtosfwrry lqueee, detached Eaetuda honra. 101 2 2 232,345 Licensee, anaolre -Separated Nypwd to roof seat -Ne unid above or below. and -Eowm Aoalop Wetrmand utoty seat". ICoum each unit sea aseelveft ImAlifing) 162 2 2 124,129 Two-faniy bubilispes lot Threw &-A fow-fwrMY buldarssim 04 Fivo•r•mre family buI" a SO TOTAL - Gum of 101-109 -----► 100 4 4 356,404 PRIVATELY NICE PUSUCLYowt" N�EEpW��Rp�ESIDENTIAL SUISLDIE6:KEE►INSmm N Valuation of *A Ads of - Vahmdonof No.* � Roenta fJra*rp Reemo p � Oner tweed, Lal Ibl Lel lel W to Lal Ifoxb, nrxaia, and mud" town Itranoom axannnd$LWO 0*1 212 Othr ahNtr 214 BGNINNNp now WAT111.9 OWNED MANY OWNED NONRESIDENTIAL BUILDINGS seem Nf N No. conotructer, of cormaractim k^Vnp 0,* cwrb bi A 04* am IN al lel Ids la/ Amwrrrm. ooeYl. aW rowssuonM 21 l]aralrworre Waw 2f brerxvYl P arW daeltatll 221 Servos otawnoaM app 222 ane YrW Wdorral ONkoa, Nardta, aW aW Sdwmb aW eehr oduradmisal 3" and awtrner servip► 227 norVoNdandM WAdiga 72t 2 1,516 ADDITIONS, I SWAVELY OWNED PUB&MYOWND ALTEIIATIONB, AND CONVEREIONB Items Vebrwnm Numbs YOLrtonof No. 01 mMonbor cohuetlon of corultructlark balll0e Onit carMe 4idbug*"QNcons; t rw W lel tel Ids irl Mael4arr0al - Cima* oddlO w of mmesposeammiscomiscoakiftessI431L 3 7,700 NomooldwrlYwdneseftimmoksmosphrq 42 4 31,200 AOdlonspol mialy arM aarporN w� olmclrad and doladredi PWAOR CONfl11MMnEVEr 2�EL 1-Roy�eg L6 >•awac� - Ia9lox.w wY Now" wN. 0 ii1low LIuswvea«wnw o to Quo a"10tlw'"""da*wo.000.m«• MevW.�wow MM�wlen T"= off» YYw wadeN in OW pd a C"* amD"WWW win rnb~ O Oram wPm—aww ON* ❑YM—INw/MdwaurWNN M'+""""'""' TWN NiwoMt w+rw BURNS MANOR MUNICIPAL NURSING HOME Minutes - February - 1988 The Board of Directors for Burns Manor Municipal Nursing Home met Thursday, February 25, 1988 at 12:00 noon in the Annex Day Room. President Larry Graf presiding. Members present: Larry Graf Mavis Geier Ancher Nelsen David Jensen Gloria Dansereau Jim Mills Pat Mikuleckey Members absent: Marge Putney Kay Peterson Guest: Jane Hodgins - Hutchinson Leader Burns Manor board meeting was called to order by President Larry Graf. MINUTES OF PAST MEETING A motion was made by Pat Mikuleckey to approve minutes and seconded by Gloria Dansereau. All in favor. Motion carried. APPROVAL OF BILLS Motion by Gloria Dansereau to approve bills in the amount of $47,999.66 and seconded by Pat Mikuleckey. All in favor. Motion carried. FINANCIAL REPORT David Jensen, financial advisor, reported a loss for January 1988. Case mix reimbursement is not adequate for operating expenses. Discussion. OLD BUSINESS A. Memorial Committee Meeting: No report was given since Ancher Nelsen was unable to attend the meeting due to illness. B. Remodeling Project: Russel Daak will video tape the congested areas of Burns Manor to show where extra space is needed. Residents will not be on the video tapes. C. Case -Mix Reimbursement: Administrators of non-profit nursing homes are expressing the need for the legislators to address case reim- bursement. The case-mix reimbursement provides insufficient operating margins. Minnesota Association of Nursing Homes predicts that the average nursing home in the state will lose $559.00 per bed this year. D. Case #1345: Non-payment of nursing home bill. Property is to be sold. Social services appointment is February 22, 1988. February Minutes Page 2 OLD BUSINESS CONT. E. Case #1390 and Case #1394: Problems concerning case #1390 and case #1394 were brought to the attention of Utilization Review Committee. Minutes of the Utilization Review Committee meeting are made a part of the minutes. NEW BUSINESS A. Motion by Jim Mills, seconded by Ancher Nelsen to increase mileage allowance to $0.22/mile. All in favor. Carried. B. Pre -admission Screening Costs: On July 1, 1988, pre -admission screening costs will be $547.19. This is paid to McLeod County. C. AIDS: Jean Schlueter, R.N., Inservice Director will take part in the Mcleod County Task Force for AIDS education and policy development. D. Patient Satisfaction Forms: Patient Satisfaction forms were available. There being no further business, President Larry Graf adjourned the meeting. The Burns Manor Board of Directors will meet Tuesday, March 29, 1988 at 5:30 p.m. in the basement meeting area. Respectfully submitted: a is J. be,r,, Secretary ATTEST: Larry braf, President 0 0 0 HUTCAINSON HOUSING AND REDEVELOPMENT AUTHORITY REGULAR BOARD MEETING MINUTES FEBURARY 24, 1988 I. CALL TO ORDER: 3:00 P.M. BOARD ROOM PARK TOWERS APARTMENTS Chairperson Gary Molenaar called the meeting to order. Members present -Gary Molenaar, Don Krasen, John Paulsen, Richard Peterson, Pat Mikulecky and Patty Stallman. Members absent - none. II. CONSIDERATION OF MINUTES OF JANUARY 20, 1988 REGULAR BOARD MEETING There being no additions or corrections John Paulsen moved they be approved as mailed. Don Krasen seconded and the motion carried unanimously. III. CONSIDERATION OF STATUS OF ACCOUNTS FOR PARK TOWERS PROJECT AND HHRA GENERAL FUND It was noted the ACC and Subsidy payments have not yet been received in 1988 pending approval of our budget. Payment was made to Ed Arnold for the public officials blanket bond insurance, the utilities payment was noted, the new amount to the accountant was also noted. The general fund showed only a small interest deposit. There being no further discussion Don Krasen moved the financial reports be approved. Richard Peterson seconded and the motion carried unanimously. IV. SECTION 23/PARK TOWERS PROJECT 1. The Director informed the board that the 1988 budget has not been approved as of this date. 2. The Director informed the board of the robbery of the office on February 2 or 3. In meeting with the police, the locksmith, and insurance agents it was decided to rekey the entire building and to purchase a safe which will be bolted to the floor for the office. Less than $50 was stolen however, the keys appeared to have been tampered with. HUD has approved the $500 deductible for the insurance and $500 for the purchase of a safe. 3. It was noted we presently have a vacancy. An ad was run in the Leader however, it was felt that when it begins to warm up there will be interest. 4. Allen Office has raised our charge on the copy machine to 4.5c per copy. No advance notification was received regarding this increase, and in discussion with Marco Business Products at St Cloud they stated their highest service contract charges are 2.5c per copy. The Director and Mr. Allen could not get together to discuss this so Don Krasen offered to contact Mr. Allen regarding our machine. Hutchinson HRA -February 24, 1988 Minutes Page 2 0 5. The Director presented utility savings to date since the work was done on our boilers. Doug Jost prepared the data comparing normalized heating degree days with last year's billings. V. The Director then conducted the election of officers. Don Krasen nominated Gary Molennar for Chairperson. John Paulsen seconded and the motion carried. Don Krasen nominated John Paulsen for Vice Chairperson. Gary Molenaar seconded and the motion carried. Don Krasen nominated Pat Mikulecky for Secretary Treasurer. John Paulsen seconded and the motion carried. ,-Gary Molenaar also moved that in accordance with state statute 462.425 we vote to accept our city council representative as a voting member of our board. John Paulsen seconded and the motion. carried. Pat Mikulecky will now be a voting member of our board. V1. OTHER BUSINESS 1. Gary Molenaar presented an evaluation of the Director for the 1987 year prepared by himself and Phyllis Hegrenes. V11. ADJOURNMENT Chairperson Molenaar declared the meeting be adjourned. Recorded by Patty Stallman, Executive Director Next meeting Wednesday, March 9 at 2:00 P.M. Pat Mikulecky, Secretary/Treasurer i r b MINUTES Parks & Recreation Board March 2, 1988 The Meeting was called to order at 5:13 p.m. Members present were Lee Cox, Roger Haggenmiller, Roy Johnsen, Peg Shaffer, John Mlinar. Also present were Bruce Ericson, Mark Schnobrich and Karen McKay. Guests present were Leonard Lasley and Dr. Tom Lyke. The meeting was called to order at 5:13 p.m. The Minutes dated February 3, 1988 were approved by a motion made by Roy Johnsen, and seconded by Peg Shaffer. The board unanimously agreed. Leonard Lesley was present representing the high school track team. He was requesting the use of the gym for approximately three weeks. There would have to be space available for equipment storage. It was determined that there was the necessary space needed, and the board ageed that they should be allowed to practice in the gym. Mr. Lasley will notify the Parks and Recreation office of their schedule. Park Contribution Schedule After the joint meeting on Tuesday, March 1st with the Parks & Recreation Board and the Planning Commission a proposal was written by Bruce. He described the park dedication proposal to the board. It was based on three figures, $250 for single family dwelling, $200 for duplex and $150 per multi family or 10% land donation which ever is greater. The board felt there should be a clarification made concerning trailer parks. Lee Cox made a motion that the board accept Bruce's proposal and forward it to the Planning Commission. Roy Johnsen seconded the motion, and the board unanimously agreed. Dr. Tom Lyke questioned at which time is the fee collected. It was thought at the time the building permit is requested. A final proposal needs to be submitted to the Planning Commission. 1987-88 Annual Report The board received a copy of the report. It was recommended by Roger Haggenmiller that an article be written in the local paper with some of the facts and figures of the Parks and Recreation Department activities. Signage for Parks Bruce demonstrated a sample of the signs recognizing the name of the park and that it ig the City of Hutchinson. All signs will have the same design, but will be different sizes according to space available. Minutes Parks & Recreation Board March 2, 1988 Page two Spring/Summer Brochure Cover Design Contest Kathy Stouvenel, program supervisor, has contacted the high school art teacher and is promoting a contest to design the cover of the brochure. Firstate Federal has offered a $50 prize for the winning drawing. All other entries will recieve a ticket of admission into the Jose' Cole Circus scheduled for Sunday, April 24th at the Civic Arena. The board will be deciding on the winner at a special meeting set for some time the third week of March. New Ideas for Summer '88 There will be a couple new programs trying to involve the teenage groups more. Another change will be the names of some of the already existing programs. Subdivision Agreement -Tree Policy There currently are two policies regarding tree plantings in subdivision agreements, which are conflicting. Mark Schnobrich presented a proposal to the board. The Tree Board would select the specie, the city would be involved in the planting of the tree, it will be planted at the end of construction. Roy Johnsen made a notion to present the proposal to the Planning Commission, John Mlinar seconded the motion. The board agreed unanimously. Boulevard Tree Replacement Procedure Mark told the board about a cardboard type of flier with information promoting boulevard tree planting. The fliers will placed on door knobs of homes where a tree was recently removed or is missing from the property. Miscellaneous Baseball Association The Baseball Association has raised the money and is going to build a grandstand. John Korngiebel has donated his time in preparing the drawings of it. Lee Cox told the board that there are 200 met stadium seats that may be available for $15 each. They will need new bolts and some sand blasting. The association is asking that the city construct a roof over the structure. Senior Center The Senior Center received a check for $5,125.59 from the Emma. Lake estate. It has been deposited in the building fund for a new Senior Center. 0 0 Minutes Parks & Recreation Board March 3, 1988 Page three Concession Stand Bruce questioned whether cans should be sold at the Rec Center rather than premix, and if bids should be sought for the pop in the stands. There has been no increase in the price from the Coke Company for the premix. John Mlinar thought that Northland Beverage should be contacted to give them the opportunity to bid. Adjournment Lee Cox made a motion to adjourn the meeting at 6:45 p.m. Peg Shaffer seconded the motion, and the board agreed unanimously. klm E 4 UTES MINBoar Tree Board March 2, 1988 Members Present: Roy Johnsen, Jerry Brown, Don Schumacher and Mark Schnobrich. Subdivision Policy with Respect to Trees After a long discussion, it was agreed that the policy should be recommended to the Park Board with one change. Instead of having the subdivider pay for trees at the time of the subdivision agreement, the securer of the building permit, at the time of the application, would be responsible for purchase of the trees. Library Square Tree at a cost of $115 each 2 1/2" in diameter will be purchased by the city for planting in Library Square as part of Phase II of our Phase VI renovation. Don Schumacher suggested we also proceed to Phase III, this would be planting 10 Redmond Lindens. The board decided to stick with one phase per year. Millers Woods Tree Purchase The board agreed to ask the homeowners around the woods to purchase a Sugar Maple tree for their lot boundary to help establish a unified boarder. Schnobrich will be contacting the owners with this request. The board also suggested the parking lot not be planted with spruce due to size restrictions. Viburnum shrubs will be suggested for planting within the parking lot. Arbor Day Arbor Day will take place in Library Square with the trees donated by Firstate Federal Savings & Loan being the highlighted planting. Tentative date, May 6, 1988. 1988 Boulevard Tree Planting The 1988 Spring boulevard trees have been ordered. Don Schumacher suggested that Schnobrich utilize radio time to promote 1988 spring boulevard tree planting. Miscellaneous Rod Portele's Silver Maples on Thomas Avenue After examining photos of the sight, the board agreed that removal of two Silver Maples, 14" dbh be approved. The removal was requested by Rod Portele with the board agreeing the specie did not belong on the avenue which has Sugar Maple as it's sole planted specie. Adjournment The meeting was adjourned at 5:00 p.m. EFFECTIVE JULY 1, 1987 AFFIDAVIT AM OVER 65 YEARS OF AGE, OR I AM ON DISABILITY AS DEFINED BY THE SOCIAL SECURITY ADMINISTRATION, AND MY INCOME PER YEAR IS LESS THAN: FAMILY SIZE INCOME 1 $7,560 2 $9,180 THE STANDARD CHARGE OF $10,05 FOR TRASH AND REFUSE SERVICE WOULD IMPOSE A FINANCIAL HARDSHIP ON ME AND I THEREFORE ASK REDUCTION OF THE CHARGE ?0 $1.50,SIGNATURE STREET STREET ADDRESS 47Z Z��+k FOR OFFICE USE ONLY To: WATER DEPARTMENT DATE DATA CHANGE To: CITY COUNCIL ACCOUNT NUMBER DATE COUNCIL ACTION: APPROVED DISAPPROVED 9 0 POSLI8M IN Tu HOTCBnmu LEADER OM TOBSM9 MARCR 29TH, 1988, AND ON TU=&Tq APRIL 5TH9 1988. NOTICE OF HEARING PROJECT NO. 88-04 Publication No. I&U TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, Will meet in the Council Chambers of the City Hall at 8:00 P.M. on the 12th day of April, 19889 to consider the making of an improvement on: Tyler Street from McDonald Drive to Approximately 500 Feet South of McDonald Drive, and McDonald Drive from Roberts Road to Approximately 150 Feet East of Tyler Street by Construction of Bituminous Surfacing, Sewer and Water Services to all Buildings or Buildable Sites, and Appurtenances, pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefitted property, for Which property owners shall receive mailed notice. The estimated cost of such improvement is 824,300.00. Such persons as desire to be heard with reference to the proposed improvement Will be heard at this meeting. Dated: March 28th, 1988 eIM440 CityAdIfflnistratog PLEASE ROTE: IT IS IMPORTANT THAT IOU ATTEND THIS HBARIRG, vmff 8R YOU ARE FOR OR AGAINST THE PROJECT, IN SER THAT YOUR COUNCIL CAN BE BETTER INFORM® OF A TRUE REPRESENTATION OF OPINION. (612) 587.5151 I T Y OF HUTCHINSON VASHING TON AVENUE WEST :HINSON, MINN. 55350 M E M 0 DATE: April 8th, 1988 T0: / Mayor and City Council FROM: Director of Engineering RE: Improvement Hearing for Project 88-04 A public hearing is scheduled for the April 12th Council Meeting for surfacing of Tyler Street and McDonald Drive. Attached for the Council's consideration subsequent to the hearing is a resolution ordering the improvement. Plans for the project and authorization to advertise for bids were approved by the Council in a resolution adopted March 28th, 1988. EA/pv attachment 11 Respectfully ,submitted, • EugAnderson / v Director of Engineering 0 ME In conformance with the subdivision agreement we respectfully petition for hardsurfacing of Subdivi- sion Lakewood Terrace -Tyler Street/McDonald Dr.. m 9 n;4a isas RECEIVED � a BY r r< LV �C rnl RESOLUTION ORDERING IMPROVEMENT AND PREP►RATION OF PLANS AND SPECIFICATIONS LETTING 00. 6 PROJECT 90. 88-04 RESOLUTION NO. 8759 VUREAS, a resolution of the City Council adopted the 22nd day of Maroh, 1986, fixed a date for a Council Nearing on the improvement of Tyler Street from McDonald Drive to Approximately 500 Feet South of McDonald Drive, and McDonald Drive from Roberts Road to Approximately 150 Feet East of Tyler Street by Construction of Bituminous Surfacing, Sewer and lister Services to All Buildings or Buildable Sites, and Appurtenances; AND WHEREAS, ten days' published notice of the hearing through two weekly publications of the required notice was given and the hearing was held thereon on the 12th day of April, 1988, at which all persons desiring to be heard were given an opportunity to be heard thereon, NOW THBREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is hereby ordered as proposed in the council resolution adopted the 22nd day of March, 1988. 2. Eugene Anderson is hereby designated as the Engineer for this improvement. He shall prepare plans and specifications for the making of such Improvement. Adopted by the Council this 12th day of April, 1988. Mayor City Administrator 0 PUBLI58ED IN THE MMKW.40N LEADS 09 TUESDAY, MARCH 29TH, 19889 AND ON TUESDAY, APRIL 579, 1988. NOTICE OF HEARING PROJECT NO. 88-30 Publication No. 3823 TO VEKH IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the City Hall at 8:00 P.M. on the 12th day of April, 19889 to consider the making of an improvement on: Florida Street from T.H. 7 West to Approximately 3841 North of the Centerline of T.H. 7 West by the construction of Grading, Aggregate Base, Curb and Gutter, Bituminous Surfacing, Sewer and Water Services to the Property Line of all Buildings or Buildable Sites, and Appurtenances, pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefitted property, for which property owners shall receive mailed notice. The estimated City Cost of said improvement is $4,891.009 with an estimated $371,200.00 Assessable Coat, for the total estimated cost of ¢421,091.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. iDated: March 28th, 1988 ,flli'ux City Adm istratc 0 PLEM NOTE: IT IS IMPORTANT THAT You ATTEND THIS REARING, WAR YOU ARE POR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. (612)W7-5151 Nl/1t'N' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: April 8th, 1988 T0: Mayor and City Council FROM: Director of Engineering RE: Improvement Hearing for Project No. 88-30 A public hearing is scheduled for the April 12th Council Meeting for the discussion of the merits of improving Florida Street from Trunk Highway 7 to the cul-de-sac north of Trunk Highway 7. The preliminary estimate of cost for the street project is $42,091.00, assuming additional right-of-way can be obtained without condemnation proceedings. A 20 scale drawing accompanying this memorandum serves to detail the location of existing homes, property lines, and the relationship of the easterly line of a possible cul-de-sac with the west line of the Excelsior Homes tract. Attached for the Council's consideration is a Resolution Ordering the Improvement. No work has begun by the department in preparation of plans and specifications for a potential project. Respectfully submitted, -Ll _4'"(J*� Eugen Anderson Director of Engineering EA/pv attachments i 0 0 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS PROJECT NO. 88-30 RESOLUTION NO. 8761 WHEREAS, a resolution of the City Council adopted the 28th day of March, 19889 fixed a date for a Council Hearing on the improvement of Florida Street from T.R. 7 West to Approximately 384' North of the Centerline of T.H. 7 West by the Construction of Grading, Aggregate Base, Curb and Gutter, Bituminous Surfacing, Sewer and Water Services to the Property Line of All Buildings or Buildable Sites, and Appurtenances; AND WHEREAS, ten days' published notice of the hearing through two weekly publications of the required notice was given and the hearing was held thereon on the 12th day of April, 1988, at which all persons desiring to be heard were given an opportunity to be heard thereon, NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is hereby ordered as proposed in the council resolution adopted the 28th day of March, 1988. 2. Eugene Anderson is hereby designated as the Engineer for this improvement. He shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 12th day of April, 1988. City Administrator Mayor PUBLISHED IN THE HUTCHINSON LEADER, HUTCHINSON, MINNESOTA, ON TUESDAY, MARCH 29TH, 1988. NOTICE OF HEARING ON PROPOSED ASSESSMENT PUBLICATION NO. A82; ASSESSMENT ROLL NO. 237 LETTING NO. 1 PROJECT NO. 88-25 Hutchinson, Minnesota March 28th, 1988 TO WHOM IT MAY CONCERN: Notice is hereby given that the Council will meet at 8:00 P.M. on the 12th day of April, 1988, in the Council Chambers at City Hall at Hutchinson, Minnesota, to pass upon the proposed assessment for the improvement of Main Street South from 4th Avenue South to Oakland Avenue by the construction of Sanitary Sewer, Nater Main, Sewer and water Services to all Buildings or Buildable Sites, and Appurtenances. The proposed assessment is on file for public inspection at my office. Written or oral objections will be considered at the meeting, but the Council may consider any objection to the amount of the proposed individual assessment at an adjourned meeting upon further notice to the affected property owners as it deems advisable. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or Clerk; however, no appeal may be taken as to the amount of any individual assessment unless a written objection, signed by the affected property owner, is filed with the City Clerk prior to the assessment hearing or presented to the presiding officer at the hearing. Under Minnesota Statutes, Sections 435.193 to 435.195, the Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of the law and the resolution adopted under it may, within 30 days of the confirmation of the assessment, apply to the City Clerk, for the prescribed form for such deferral of payment of this special assessment on his property. The total cost of the improvement is #273,709.51. Gary D. Vlotz, Vity Administrator City of Hutchinson, Minnesota rC1 12)587-5151 T Y OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: April 8th, 1988 TO: Mayor and City Council Members FROM: Director of Engineering RE: Assessment Hearing for Project 88-25 An assessment hearing is scheduled for the April 12th Council Meeting for the Main Street South utility improvement project. Attached are resolutions for the Council's consideration following the hearing. The 8.0 percent interest rate shown on the Resolution Adopting Assessment Roll is an estimated rate based on discussions with the Finance Director. Respectfully submitted, fuge.-Veltnderdson i Director of Engineering EA/pv attachment 0 11 0 0 RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL NO. 237 LETTING 90. 1 PROJECT NO. 88-25 Resolution No. 8758 WHEREAS, pursuant to proper notice duly given as required by law, the Council has met and heard and passed upon all objections to the proposed assessment for the improvement of Main Street South from 4th Avenue South to Oakland Avenue by construction of Sanitary Sewer, Water Main, Sewer and Water Services to the Property Line of All Buildings or Buildable Sites, and Appurtenances. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included in hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the first Monday in January, 1989, and shall bear interest at the rate of 8.0 percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from October 1, 1988, until the 313t day of December, 1989. To each subsequent installment when due, shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by the let day of October, 1988; and he may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to the 31st day of December, of the year in which such payment is made. Such payment must be made before October 10, or interest will be charged through December 31, of the next succeeding year. 4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 12th day of April, 1988. City Administrator Mayor RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO. 1 PROJECT NO. 88-25 Resolution No. 8760 WHEREAS, pursuant to an advertisement for bids for the improvement of Main Street South from 4th Avenue South to Oakland Avenue by the construction of Sanitary Sewer, Water Main, Sewer and Water Services to All Buildings or Buildable Sites, and Appurtenances, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Amount Bid S 8 L Excavating, Inc. ; 224,352.06 St. Cloud, MN Juul Contracting Company ; 232,194.40 Hutchinson, MN S. J. Louis Construction, Inc. ; 243049.70 St. Cloud, MN Latour Construction ; 249,658.25 Maple Lake, MN Quam Construction ; 2579482.10 Willmar, MN Burschville Construction ; 2659227.40 Hanover, MN Redstone Construction Co.,Inc. ; 278,404.25 Mora, MN S. M. Hentges S Sons, Inc. $ 324,686.58 Shakopee, MN AND WHEREAS, it appears that S & L Excavating, Inc. of St. Cloud, Minnesota, is the lowest responsible bidder, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL HUTCHINSON, MINNESOTA: 1. The Mayor and City Administrator are hereby authorized and directed to enter into the attached contract with S 8 L Excavating, Inc. of St. Cloud, Minnesota, in the name of the City of Hutchinson, for the improvement of Mair. Street South from 4th Avenue South to Oakland Avenue by the Construction of Sanitary Sewer, Water Main, Sewer and Water Services to all Buildings or Buildable Sites, and Appurtenances, according to the Plans and Specifications therefor approved by the City Council and on file in the Office of the City Administrator. RESOLUTION NO. 8760 PAGE 2 2. The City Administrator is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed; and the deposit of the successful bidder shall be retained until satisfactory completion of the Contract. Adopted by the City Council this 12th day of April, 1988. Mayor City Administrator 0 0 AVril 4, 1988 He: Bitueinous Surfacing Waller Drive City Hall City of Hutchinson, Ma 55350 Attention; Mayor Paul Ackland Dear Sir: This letter is written for the purpose of requesting Bituminous Surfacing being laid on street on Waller Drive this summer or fall of 1988. Curb and gutter has been installed and it appears that the laying of the Bituminous Surface is the last step of getting us out of the mud. Bruce A � �1 0 April 8, 1988 (612) 587.5151 lTY OF HUTCHINSON VASHINGTON AVENUE WEST HNSON, MINN. 55350 To: Mayor and City Council Members From: Director of Engineering Re: Petition For Bituminous Surfacing on Waller Drive A petition was received for bituminous surfacing on Waller Drive from Bluff Street to 6th Avenue Northeast. It was signed by owners of eight of the twelve parcels abutting the street. It should be noted that permanent storm sewer must be constructed on about the north one-third of the street. A permanent roadway could be constructed on the entire street with the understanding that a portion would need to be disturbed in the future for storm sewer construction. An alternative would be to construct a thinner than standard, temporary pavement, in the area of future storm sewer work. This, however, could result in complications with assessing future permanent street paving in the area of storm sewer construction if the entire frontage on the improvement is assessed at the same rate at the present time, and then again when the entire perma- nent surface is ultimately constructed. A subdivision agreement for Waller's Second Addition, which comprises much of the property on the east side of the street, calls for paving the street in 1988. It is preferred that the project be postponed until 1989, if not until permanent storm sewer is completed. Direction from the Council is requested. Respectfully submitted, �nea� C,► Eugen Anderson Director of Engineering EA/pk 0 Ln�ing �X Gq V k ,j SQtA1¢,lr`•r COI[S�U.GTIO11 V i t40' f \ BCW ` 1 g 1 , a ! s = t4 • r 1 • r b \� • v W 4 •I r �\ by y S 10 R0R ry % • 1 2 P y + = 3 • • I I F� tt,� ♦ 4 ACE TER s ev /� S \ �• , / is / I o � s -ARK AVENM 142.01 [] W 12 E I* E April 4, 1988 IIIPPP��\ He: Bituminous Surfacing Waller Drive City Hall City of Hutchinson, Mn 55350 Attention; Mayor Paul Ackland Dear Sir: This letter is written for the purpose of requesting Bituminous Surfacing being laid on street on Waller Drive this summer or fall of 1988. Curb and gutter has been installed and it appears that the laying of the Bituminous Surface is the last step of getting us out of the mud. Bruce Rahn � �arjL.G_ _ �. '!!.� . RobbrV F.- .. _OESOX M� Minnesota Department of Transportation .1 ~ BOX 768 161-C5 2505 TRANSPORTATION ROAD OF T;Vv WILLMAR. MINNESOTA 56201 March 28, 1988 Marilyn Swanson Administrative Secretary City of Hutchinson 37 Washington Avenue West Hutchinson, W 55350 Dear Ms. Swanson: C�1988co m FOR YOUR INFORMATION, 1 have received your letter dated March 24, 1988, and Resolution No. 8724 requesting that WIDOT install a traffic signal at T.H. 7 and Bluff St. in 1988. We have submitted request for a signal project at T.H. 7 and Bluff Street to be included in the 1990 Safety Program. Also included in that request is a coordination signal project which would include the three signals on Main Street (2nd Avenue, Washington Ave., and T.H.7) as well as the new signal at Bluff Street. These signals would be modified to operate in concert with each other reducing motorist delay, congestion and accidents. The 1990 program is the earliest we can get them in. An alternative you may want to consider would be that the City install a temporary signal under permit until a permanent signal is installed. We would be happy to assist you with details of the permit process. Contact Keith Voss, Traffic Engineer, at P.O. Box 768, Willmar; or phone ( 612) 231-5466. ncerely, Patrick C. Hughes District Engineer PDH: dkb An Equal Opportunity Employer 0 is utchinso 5n south Grade Mmem center Health & Fitness Clutrq+ Hutchinson, MN 55350 Greg Pearce (612) 587-6900 April 6, 1988 xr. Gary Pmts City Addnistrator 0ity of Hutohinssa 37 Wasrington Avem e Hutshiasea, M 55350 Dear Mr. Plota: This has reference to sar varisas tsLph so conversations and nsetiags with you, Ed NoCermisk, the City Inginsar and xWoolf rs®ardlnd the water preblas at the Hutchinson Health k Fitness Club. Our problsa is a recurring one in that the lacer level of the handi- capped ramp access floods during heavy rainstorms of 3/4 inch plus. It is not the surface water flowing down the ramp that catses the problem, but the 12 incl storm sewer on Soathgrade Road is too small and that oanses stow water backup of the two implaos islets. We have had b feet of water in the ramp during rain storms das is stormwater backup whioh them saes beneath tis doer and iats our building. In as effort to resolve the stormmater backup problem, I ssild lib to main the following recommendations. 1.) Dissemmwt adeting drains on lower level of haAmeap rasp and pips dram into the interior drain the wMtih weld drain to the sump pump. 2.) Seal all atom sever lines shish woa].d prevent am backup. I an smolssing a bill is tis amount of ;300.00 fru Sharstrss Plumbing and $250.00 tfrea ima Csatraotiag *Loh mmu aseempush the above tars memliemsd hems. We awpsstive4 request that yea plass this matter ea the City Cwoei.l ada ft as we feel the City 0f Hutsiissea should yq this claim. An wait was partoxwd aesemBng to isetroatiaas from the city sngiaser and staff when the bUilaing was oonateuot.a. JUUL CONTRACTING CO. WATER ANO SEWER CONSTRUCTION offla MOW avant MUTCHINSON, MINNESOTA 53350 March 17, 1988 Ed McCormick 512 Kay St. Hutchinson, MN 55350 Re: Health Center Building on So. Grade Rd. Disconnect Storm Lines to Building Cut & Remove Bituminous Seal Lines to Building Replace Bituminous TOTAL SUM of $ ;Z50 00 Respectfully submitted, ilY`z t{,reel R!s t. Juul Contracting Company 0 J J` r IF SHARSTROM PLUMBING } Highway 15 North HUTCHINSON, MINNESOTA 55350 (612) 587.3786 P L Wki ITILD TO PHONE DATE HUTCHINSON HEALTH & FITNESS CLUB 3/25/88 STREET JOB NAME CITY. bIAIE AND LIP CQDE JUS LOCATION Hutchinson. MN 55350 ARCNITLCtTE 01 PLANS JO8 PHONE r We lrereby :ubnnt specifications and estimates for: Disconnect existing area drain on lower level of handicapped ramp and pipe existing drain into building drain tile system. Removal and replacement of concrete necessary for above work. We 1kailaiM hereby to furnish material and labor — complete in accordance with above specifications, for the sum of: THREE HUNDRED and 00/100 300.00 Paym0. wide to e as follows: dollars (S 1• At, aearanlaM to be as spacdlrnl. All word 1. lw cempated ,n a wuramanl,ae AuthoTiLed nN,n,er ."Woe to sYndard praCiWa. Any saww6h Rr or deviation 1r0111 alta, SP"" be Signature lona naYlvina extra Costs " eaaceted only upon written orders. and ora bKome an .aha h.l. u sur aro ald,e the in a nate. AN agreeerents conunaenl upon Woes. rulamts or debp "YOM our control. Ordw to Cary tie, Tornado and other necessary amorSOCA. Note: This proposal may be urAp we way cows by Waanen's Convan"lon Insurance. withdrawn by us If not accepted within days. *rjreptallweat f raposal —The above prices, specifications . and Londitlonrs are satisfactory and are hereby accepted. You aro authorized Signature to do the work as specified. Payment will be made as outlined above. Date (it Arceplanee: Signature (812) 587,6151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 March 10, 1988 Mr. Ed McCormick 512 Ray Street Hutchinson, MN 55350 Dear Mr. McCormick: 0 FOR YOUR INFORMATION In an effort to help resolve the storm water problem at the Hutchinson Health & Fitness, I would like to make the following suggestions. Please keep in mind that it is not my intent to design alternative drainage, but only to provide you with ideas or options. Typically, drainage design is done privately, reviewed and then approved or disapproved by the City Officials. OPTIONS: (A) Enclose the handi-cap rang and plug the catch basin inlet (B) Install an exterior sump pump with check valve and plug the catch basin inlet. (C) Replace the drains located at the bottom of the Nandi -cap ramp with perforated tale and rock and connect them into the Interior drain tile. This should gravity feed the water to the sump pump. If the storm water appears to be recirculating, you may have no alternative but to pipe the sump pump into the sanitary service. You should also plug the inlet at the catch basin to prevent back-up. in my opinion, OPTION (C) is more likely to work over OPTIONS (A) s (B). Should you decide to pursue a claim against the City of Hutchinson, I would encourage you to discuss this matter with Mr. Gary Plotz, our City Administrator and request to be placed on the City Council Agenda, as only they have the authority to fund claims. Respectfully submitted, ( e1 le James G. Mark& Building official CC: Eugene Anderson Gary Plotz Barry Anderson 0 0 April 7, 1988 (612) 587-5151 ITY OF HUTCHINSON VASHING TON AVENUE WEST ,HINSON, MINN, 55350 To: Mayor and City Council Members From: Director of Engineering Re: Drainage Problem at the Hutchinson Health & Fitness Club A letter has been submitted by the owners of the health club requesting that the City pay the cost, estimated to be $550.00, for plumbing work that is expected to correct a problem with flooding of the handicapped access ramp. Water ultimately flows into the lower level of the building. The problem has been reviewed and discussed on numerous occasions by City staff and the owner of the facility. Attached,for the council's information, is most, if not all, of the correspondence regarding the problem as follows: A report to the Council, dated November 19, 1987, by the City Engineer. - A letter to the owners, by the City Engineer, dated November 30, 1987, suggesting requesting a variance. - A letter to the previous City Engineer, by the present Engineer, dated January 15, 1988, requesting information regarding his response to that inquiry,stating that City staff did not design, and indeed, discouraged, the inplace ramp drainage system. - A letter, by the Building Official, to the owner, indicating possible options for solving the problem. Direction from the Council with regard to this issue is requested. Respectfully submitted, gene Anderson Director of Engineering 0 EA/pk jv r12) 387.6181 TY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 March 10, 1488 Mr. Ed McCormick 512 Ray Street Hutchinson, MN 55350 Dear Mr. McCormick: In an effort to help resolve the Stora water problem at the Hutchinson Health & Fitness, I would like to make the following suggestions. Please keep in mind that it is not my intent to design alternative drainage, but only to provide you with ideas or options. Typically, drainage design is done privately, reviewed and then approved or disapproved by the City Officials. OPTIONS: (A) Enclose the handl-cap ramp and plug the catch basin inlet. 0 (B) Install an exterior sump pump with check valve and plug the catch basin inlet. (C) Replace the drains located at the bottom of the Nandi -cap ramp with perforated tile and rock and connect them into the interior drain tile. This should gravity feed the water to the sump pump. If the storm water appears to be recirculating, you may have no alternative but to pipe the susp pump into the sanitary service. You should also plug the inlet at the catch basin to prevent back-up. In my opinion, OPTION (C) is more likely to work over OPTIONS (A) & (B). Should you decide to pursue a claim against the City of Hutchinson, I would encourage you to discuss this matter with Mr. Gary Plotz, our City Administrator and request to be placed on the City Council Agenda, as only they have the authority to fund claims._ Respectfully submitted, James G. Mark& Building Official cc: Eugene Anderson Gary Plotz Barry Anderson c 525 South CkWe Fitness Center Health & Fitness Clubg+ Hutchinson, MN 55350 Caq Name (612) 5874900 April 6, 1988 Mr. Gary Puts City Administrator City of Hutchinson 37 Wiahington /veneris Hutchinson, lot 55350 Dear Mr, Plotss 4A# This has reference to our variews telephom conversations and meetings with yon, Nd McCermicks the City I ngLnew and myself regarding the water problems at tis Hutchinson Health & Fitness Clab. Our problem is a recurring one in that the lower level of the handi- capped r=p access floods during heavy rainstorms of 3/4 inch plus. It is not the surface rater flowing dove tie ramp that *Maes the problem, but the 12 inch storm serer on Southgrads Road is too small and that causes storm water backup of the two inplace inleta. We have had 4 feet of water in the rasp during rain storms due to stormsater backup which thea ewes beneath the door and Into car building. In an effort to resolve the stoamrater baclasp problem, I wild like to make tie tellosd.ng recommendations. 1.) Disconnect esieting drains on lover level of handicap rasp and pipe drain into the interior drain tile rhtsh would drain to tie amp prop. 2.) Seal all storm sewer lines Bich world present any backup. I = emclosiug a bill In the amount of $300.00 frog Sharetroa Plmbing and M0.00 irsm dual Combracting which would aceomplish the above two meatd erred itws. We respectively request that you place this setter an the City Coved l agenda as we feel the City Of Hutchinson sheald pay this cUim, all work was performed according to inetraetiena frost the city sagJsseer and staff when the building was constructed. 3 :r'FUUr 9f, Greg Pfoe q JUUL CONTRACTING CO* WATER AND $EWER CON$ NKnON All rnA 8 W~ NUTCN*d*K MINNESOTA 33330 . March 17. 1988 r r Ed McCormick 512 Kay St. Hutchinson. MN 55350 Re: Health Center Building on So. Grade Rd. Disconnect Storm Lines to Building Cut & Remove Bituminous Seal Lines to Building Replace Bituminous TOTAL SUM of S 250 00 Respectfully submitted. ip"tt<.-AlA+�t. _ Juul Contracting Company 0 SHARSTRW PLUMBING Highway 15 North HUTCHINSON. MINNESOTA 55350 i (612) 587.3768 1 auaaurtLO ro I nl0rla IoAn WA r We 1iv11:lly ""int apoclllcallons old estaniles for. Disconnect existing area drain on lower level of handicapped rally and pipe existing drain into building drain tile system. Removal and replacement of concrete necessary for above work. We Pr0)toat hereby to furnish material and labor — complete In accordance with above specifications. for the sum of. THREE HUNDRED and 00/100 300.00 dollars (i ). nnNtil t� p nude as follows: Aq .JW. 4 auYYlbae to IM ar •eK&KIL AY work W M N . a axanam" Y.•� a..Jewj to ilallllafe prMllns. Aft aeeraeoll > aavwue IrYn aou.e syacaaA Aulnml[ed %wa ....4" aMna COW w/ be imma"d OAy pan +IMAs elawe, am M OK"W All Signature a.hA 1M1- w Abe dba eve eaeleAe. M aewewa & aoelaleM pen atreas. aaawrs W .hyla IYra" ~ WNaL dwnw m awry tae. wnlaea gee eery MONO" ~114 te. Nola: Thm prop"M in" to AMNL+ 4s, w alb co.alae of waleewe's Congemrw uwlranu. wlddmarn by us If not accepted ental 41111111%. A"leptaurt of proposal —The above pnca. spiKikatwns aw .W b1K .1 are satisfactory, and are hereby accepted. You are aulnorlrsd tu J& the w"k as speared. Payment will be made as duthMd above. GAv ut A tcplanre: S,pwure Slgdalure (612) "7.5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON. MINN. 55350 M E M O DATE: November 19, 1987 TO: Mayor and City Council FAGm: Director of Engineering RE: Drainage Problem at the Health Club The owners of the Hutchinson Health and Fitness Club informed us earlier this year of a recurring problem of flooding in the lower level of their building during rain storms. Upon investigation in June following a rainfall, it was evident that.water had backed up to the extent of coming out of the top of an inplace inlet in the handicapped access ramp on the north aids of the building. Nater would then flow down the incline of the ramp to its lowest most level, and then beneath a door and into the building. Attention is called to the attached drawing. The storm sever line vest of the health club building and on South Grade Road was televised on November 19th to determine whether obstructions in the pipe were causing stormater backup. No such obstructions were noted. Stormwater inlets in the ramp area were installed at the time the ramp was constructed, to provide drainage for the ramp which presently has no roof or valla, thereby allowing rainfall to readily enter the ramp area. The most cost effective way of correcting the flooding problem is to completely enclose the ramp area and to plug both inlets in the rasp. However, our records indicate that such an entrance would be nearer to the adjacent property line than the required setback of 15 feet, so the owner would need to make application for and be granted a variance, prior to beginning construction of the entrance. Consideration of the Council and a recommendation in this regard is requested. Also, attached is a memorandum from the City Building Official providing information as to documentation that the City has no record pertaining to construction ramp. With regard to item d, we can find no permit having been granted for parking lot construction. EA/Rry attachments Respectfully submitted, k. q449 Anderson I 1 Director of Engineering 0 L J 9 �il �'1° i-oryw Seu1e LOA qw l- wl s lA3 chwk j Ceder kcce$s � bt.iB e �e, end 4.00. Top OP 59.8 Ihverh Elw.(Elw. Ins,de l.�l•., ,f' p.pe Na sC.a3e VIDU.SKWER CLEAN a SEAL.. INC. �.i NWWi43970, M &m@..M@owa=F0L M53Mi Ni4)252,VW 260mkowy 0r.MWwwmpdr.MN56'M3 SM5113.+907 TELEVISION INSPECTION AND GROUTING REPORT SANITARY_ STORM X DATE 0 LOCATION I dfJ. DIRECTION 5 TO THE "SvL- FROM MH 0AJ S •Grp if t4 SURFACE TO MN /�?� r� /J PIPE TYPE �✓�" ` SECT. LENGTH �$% VIDEO TAPE 0.l12'S FTG CONNECTIONS L TOP R TEST FREE. 0969RVATIONS AND COMMENTS CHEM. GALS O— At A1ft4 4 T O — '' ' a p, e 7 M i A -. i i CREW LEADER %,� PAGE NO.a 0 E 0 VIGU43 WMM CLIIAN & GZAL. INC. Nsiw+a3p/sabort�w Mtrmwrhr vin S2o3+ 14141250 -MM pEpmodbWTDr.MIps 11109W1407 TELEVISION INSPECTION AND OROUTINO REPORT SANITARY GTORM_ DATE I/T%a 7 LOCATION FS" a G 692A er1 DIRECTION !IS_ TO THE 4Iosal FROM MNC' SURFACE _JAL TO EGr !!Er Ii /{ d.v PIPE TYPE �� °'/�'� — a 1 SECT. LENGTH VIDEO TAPE PTO CONNECTIONS L TOP R TEST ►REB. OBSERVATIONS AND COMMENTS CHEM. GALS v_CA PROJECT ti CREW LEADER, PAGE NO. / •i (612) 587.5151 ,i C/TY Of HUTCHINSON 37 WASHINGTON AVENUE WEST HU7CHINSON MINN. 55350 M E M 0 DATE: November 12, 1987 TO: Eugene Anderson, Director of Engineering FROM: Jim Marks, Building Official RE: Hutchinson Health and Fitness In an effort to understand the history behind the storm sewer problem at Hutchinson Health and Fitness, I have reviewed the original Building Permit Application and have discovered the following: 1) The City Engineer did not sign off on the Excavation Permit. (Copy enclosed) 2) The Registered Land Survey shows no handi-cap access ramp or drainage from the ramps. 3) A note is typed on Building Permit No. 7297 stating: "Are lot corners in evidence? - No. If not, owner shall have property surveyed by a Registered Land Surveyor prior to field inspection by the City Engineer." 4) The Certificate of Approval, Building or Land Use Permit states, "Approved for building construction only. Separate Building Permit to be issued for parking lot." These records are available in my file for review, if necessary. 4;0 Jim Marks Building Official JWpv enc. cc: Gary Plots, City Administrator Barry Anderson, City Atty. CITY OF HUTCHINSON,MINNESOTA EXCAVATION PERMIT BUILDING PERMIT No. 2,29;�7 Date: 7-17-84 To City Engineer, City of Hutchison, Minnesota and/or Building Official. (we, I) Avon Lumber Yard, Iftc. (name) whose address is P.O. Box 7 Avon, Minnesota hereby request permission of the City of Hutchinson to excavate for the following purpose: New Ha&lth Cluh and Office Sental Building (SEE SIQTCH ON REVERSE SIDE.) I have checked the location with the following utilities and will co-operate with them to avoid striking any of their lines in this excavation work: 1. Hutchinson Utilities Commission Arrangements have been made to locate the 225 Michigan service lines for the described property. CALL 587-4746 FOR FREE LOCATION BEFORE DIGGING. By: Lyle Beumer Date: 7-17-84 2. Hutchinson Telephone Company Arrangements have been made to locate the 30 -2nd Ave. S.W. service lines for the described property. CALL 587-2323 FOR FREE LOCATION BEFORE DIGGING. By: Lyle Beumer Date.. -7-17-84 3. Crow River Cable Television Arrangements have been made to locate the 19 No. Main St. service lines for the described property. CALL 587-4339 FOR FREE LOCATION BEFORE DIGGING. By: Lyle Beumer Date: 7-17-84 The undersigned hereby agrees that if this permit is granted, all work which is performed shall be in accordance with City of Hutchinson standard specifications for backfill material and compaction. I, also, agree to properly barricade the excavation and light it at night to protect the general public. I further agree to save the City of Hutchinson harmless from any and all damage suits which may arise from the above work. I carry Contractors Public Liability Insurance to maintain this protective coverage. Permit (Granted - Rejected) Signed cortrac or/owner City Engineer Date J Building Offic.ali Date (612) 5074151 I CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 November 30, 1907 Mr. Ed McCormick & Mr. Gregory Pearce Hutchinson Health & Fitness Club 525 South Grade Road Hutchinson, MN 55350 Gentleman: The problem of storm water apparently backing up into the handicapped ramp area on the north side of the Health Club building was discussed at the November 24th City Council Meeting. It appears that the most cost effective way of foregoing such problems in the future is to enclose the ramp area and plug the existing drain system. However, the enclosure would violate setback requirements as stipulated in the zoning Ordinance. The Council, therefore, recroamends that you approach the Planning Ccemission with a setback variance request. The earliest possible Planning Commission meeting at which this issue could be addressed would be on the third Tuesday in January, provided the variance request has been submitted to the City before January let. As for the cost of enclosing the rasp area, the Council has taken the position that the City cannot, in any way, participate in funding the project. Sincerely, CITY OF HUTCHINSON Eug ne `Anderson Director of Engineering ER/pv cc: Gary Plotz, City Administrator Jim Marks, Bldg./Zoning Official Bonnie Baumetz, Planning Commission Secretary is (012) 5876151 ® CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 January 15, 1988 Mr. Marlow V. Priebe Rt. 2, Bos 846 Alamo, TX 78516 Dear Mr. Priebe: Thank you for responding to my recent letter regarding questions that have arisen subsequent to my assuming the duties from which you retired. My questions relate to the following topics. Typing has been triple spaced, and this letter submitted in duplicate, for your convenience so that you may write any comments directly on the letter next to the pertinent question, if you wish. Enclosed is a stamped, self-addressed envelope for returning your 1. The onwers of the Hutchinson Health and Fitness Club indicate that their basement has been flooded a number of times in the past, as it was in 1987. Evidence at the site indicates that stormwater backs up from the storm sewer, out of the drains located in the building's handicap rasp area, and into the basement. Are you aware of why the rasp area was not enclosed, thereby negating the need for a ramp drainage system? Do you know how the rasp drainage system was designed? By the builder perhaps? We note that the BwAvation Permit was not signed by the City Engineer, and that the Certificate of Approval, Building or Lend Use Permit states "Approved for building construction cnly. Separate Building Permit to be issued for parking lot.*, yet we can find no such permit for the parking lot. Do you recall, what if any significanoer the absence of the Engineer's signature and of the parking lot permit mer haw? The osness of the Fitness Club are making a claim against Mr. Marlow V. Priebe January 15, 1988 Page 2 the City to correct the flooding situation. cz !; e�-GIGS L n. 0. ' .'rya'. ts�.r..�.: �...©��d � alL.�.re �s �/ar,�a.."7�� �' ;s•.. . 1�,ac%t�..G_ f- yard SGL. I8•-__ .dcvn BrS p tvBr �Z�/.Qd.,:�rr in 2 SS S7it us e✓ ,m Ab %etic ep0 f 5,7 ^6 /ick -c �, d �a✓� /o��� e .H i s.f��`��d Ile 5114; T,C1wC 2 /i�e Dc✓nQ.}-c..e,-e g,,.eH se�.e��/ �u-�..�-..eKde.�u�r �� moo.-ie� Ili eY ure,-e >/,// G! -1. c dna r., �� y -ie fTor.+, s�....er Jl-sle.« f"�te 7�ud�K9 wuti�o� I cz !; e�-GIGS L n. 0. SPONSORED BY THE HUTCHINSON JAYCEES March 22, 1988 Mr. Gary Plotz, City Administrator City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 Dear Gary: In regards to the permits that are required for the 1988 Hutchinson Jaycee Water Carnival, I would like to ask you to consider our applications for the following permits. The dates for this year's celebration are June 17, 18 and 19. 1. CLOSE STREET AND ISSUE PARADE PERMIT FOR KIDDIE DAY PARADE - on Saturday, June 18 from 12:00 p.m. - 1:30 p.m. ROUTE - Start at south side of Park Towers on Glen Street, turn west on Fourth Avenue S.W. to Grove Street then north on Grove to Second Avenue. Then finish the route at Glen Street. 2. CLOSE STREET AND ISSUE PARADE PERMIT FOR GRANDE DAY PARADE - on Sunday, June 19, from 11:00 a.m. to 4:00 p.m. ROUTE - Start on Lake Street to Second Avenue S.W., east on Second Avenue to Franklin Street, then south on Franklin Street to Linden Avenue. 3. CLOSE STREET AND ISSUE PERMIT FOR CARNIVAL MIDWAY SHOW - for June 15 - 19. STREET - Close Third Avenue from Main Street to James Street, then Les Kouba Parkway to Optimist Riverside Park. A permit has been obtained from Dakota Rail.. . 4. CLOSE STREET AND ISSUE DANCE PERMIT - on Saturday, June 18, from 6:30 p.m. - 9:30 p.m. for Square Dance Street Dance. STREET - Clo/s��e//��First Avenue between Main Street and Hassan SSt/t��reet. 1lafionaC �aral Winning. Contntunity Lefebrafion MAR 1988 8Y 5. ISSUE PERMIT FOR WATERSKI SHOW - on Sunday afternoon, June 19 to be held on the Crow River following the Grande Day Parade until approximately 6:30 p.m. 6. ISSUE PERMIT TO SELL FOOD AT THE WATERSKI SHOW - on Sunday, June 19 at Les Kouba Park. 7. ISSUE PERMIT FOR MAIN SHELTER - on Sunday afternoon, June 19 at Les Kouba Park. We would also like to use some of the city snow - fence. 8. ISSUE PERMIT FOR CIVIC ARENA - on Saturday evening, June 18 to be used for the Queen's Ball. 9. ISSUE PERMIT FOR TABLES AND CHAIRS - on Saturday evening, June 18 at the Civic Arena. 10. ISSUE PERMIT FOR FIREWORKS DISPLAY - on Sunday, June 19 at approximately 10:00 p.m. from Les Kouba Point. We will be arranging to have the Fire Department standing by if any assistance is needed. 11. CLOSE STREET FOR MARATHON - on Saturday, June 18 from 8:00 a.m. - 11:30 a.m. ROUTE - Fourth Avenue between Glen and Grove Street. 12. In the past we understand the City has taken care of the Mini Biffs needed for the weekend. We appreciate your assistance with this matter. The Jaycees, as a non-profit organization, would appreciate waiver of permit fees and rentals so to help defray our expenses. We appreciate all the help and assistance we receive from the City; this community celebration could not be run without your help. If you have any questions in regard to any of the events, please feel free to contact me at any time. My phone numbers are 587-2233 (work) and 587-5810 (home). ^Sincerely, MichaelB ssen, Commodore 1988 Wate arnival Jed 0 �' u�c�SiKsaK galcee Walet CaUtivai Y Hutchinson, Minnesota F6350 SPONSORED BY THE HUTCHINSON JAYCEES March 22, 1988 �,92�2122232425 Mr. Gary Plotz, City Administrator �� A'a9i988 City of Hutchinson ;, RECE[V 37 Washington Avenue West '�*Ep IJ Hutchinson, MN 55350-- � 2 Dear Gary:68i95ti£ The Hutchinson Jaycee Water Carnival would like to request a non -intoxicating liquor license for liquor sales to be sold for Saturday, June 18 at the Civic Arena, and also for Sunday, June 19 at Les Kouba Park. We would also like to sell set-ups at the Civic Arena and have attendees bring their own bottles. Again, the Jaycees would appreciate the waiver of the license fee. If you have any questions regarding this license, please feel free to contact me at work (587-2233) or home (587-5810). Jed 0 Sincerely, Michaa Bis sen , Commodore 1988 Water Carnival 41 //aflonal Award- Wianinv Community 614.1ion FOR' YOUR INFORMATION CITY COUNCIL MINUTES - APRIL 14, 1987 (b) CONSIDERATION OF REQUEST FOR NON -INTOXICATING MALT LIQUOR LICENSE FOR JAYCEE WATER CARNIVAL, JUNE 20-21, 1987 Alderman Torgerson moved to omit the Civic Arena for a set-up license. Motion seconded by Alderman Carls. The motion failed three to two with a roll call vote of Aldermen Torgerson and Mikulecky voting aye and Aldermen Carls, Mlinar and Mayor Ackland voting nay. Alderman Carls then moved to approve the license as requested. Motion seconded by Alderman Mlinar and carried three to two with a roll call vote of Aldermen Carls, Mlinar aned Mayor Ackland voting aye and Alder- men Torgerson and Mikulecky voting nay. (c) CONSIDERATION OF REQUEST FOR CITY OF HUTCHINSON TO SPONSOR FIREWORKS DISPLAY FOR JAYCEE WATER CARNIVAL Following discussion, Alderman Torgerson moved to defer to next Council meeting. Motion seconded by Alderman Mlinar and unanimously carried. (d) PETITION TO SURFACE ROAD IN WOODRIDGE SUBDIVISION Mayor Ackland read a petition received from the property owners in Woodridge Subdivision requesting road surfacing during the 1987 con- struction season. It was referred to the Engineering Department. 7. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 8477 - RESOLUTION FOR PURCHASE The motion was made by Alderman Mlinar to waive reading and adopt Res- olution No. 8477. Motion seconded by Alderman Torgerson and carried unanimously. (b) ORDINANCE NO. 1/87 - AN ORDINANCE AMENDING SECTIONS 6.01 AND 6.02 OF THE ZONING ORDINANCES OF THE CITY OF HUTCHINSON ENTITLED 'ENFORCEMENT" AND "ENFORCEMENT OFFICER' Alderman Torgerson moved to waive second reading and adopt Ordinance No. 755. Motion seconded by Alderman Carls and unanimously carried. (c) RESOLUTION NO. 8478 - RESOLUTION ACCEPTING $75,000 FROM HUTCHINSON UTILITIES COMMISSION The motion was made by Alderman Carls, seconded by Alderman Torgerson, to waive reading and adopt Resolution No. 8478. Motion carried unani- mously. (d) RESOLUTION NO. 8479 - RESOLUTION AUTHORIZING RELEASE AND SUBSTITUTION OF SECURITIES To FIRST STATE FEDERAL SAVINGS AND LOAN Alderman Mikulecky moved to waive reading and adopt Resolution No. 8479. Motion seconded by Alderman Mlinar and unanimously carried 2 0 0 (612) W7-5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 April 22, 1987 Mr. Mark J. Erickson, Commodore Hutchinson Jaycee Water Carnival 1020 Roberts Road Hutchinson, MN 55350 Dear Mr. Erickson: FOR YOUR INFORMATION The City Council at its April 14, 1987 meeting approved the Jaycee Water Carnival permits for the two parades, dance, and fireworks display. Also, permission was granted to close off streets and use Library Square. ruA non -intoxicating malt liquor license was also issued to the Jaycees for se on June 20 and 21. I have been informed by the Acting Police Chief that set-up licenses are obtained through the Liquor Control Office, with approval from the municipality. The City Council authorized the set-up li- cense, and I have, therefore, enclosed the form to use for application. Please note that the City Administrator needs to sign the application in the lower left-hand corner once it has been completed. I have also included a copy of the Council minutes from April 14, 1987 to be attached to your application to the State showing authorization has been granted. As requested, the Council waived the fees for the various permits. The City does not issue any permits for speedboat racing. However, I have been informed by the Police Department that the Jaycees should contact the McLeod County Sheriff's Department to request that water safety personnel be available during the races. No permit has been issued to sell food in the park during the boat races, but permission has been granted to do so. I would suggest that you contact the Park and Recreation Office (587-2975) to be sure the main shelter has been reserved for June 21. Also, please contact Mary Haugen at the Recreation Center regarding the use of the Civic Arena and tables and chairs. The City Council deferred action on the request for the City to sponsor a fireworks display at an approximate cost of $2,000. They will be reviewing this matter at their meeting of April 28, and perhaps someone from the Jaycees will want to attend the meeting. Mr. Mark J. Erickson, Commodore April 22, 1987 Page 2 Enclosed are forms pertaining to the Queen's Ball. Please complete the appli- cation for the dance permit and the contract with the Police Department for two licensed police officers to patrol the dance. Please note the charge for the officers will be based on a $20 per hour rate per officer. Then return the forms to City Hall for processing. The Jaycees will be billed after the Carnival weekend is over. Note that the dance permit fee of $5.00 was waived; however, the City could not waive the officers' fees. One of the City requirements is that the Jaycees have adequate liability in- surance. Therefore, I am requesting you to provide the City with a copy of your insurance coverage for this event. Best wishes to you and your committees for a very successful Water Carnival. If we can be of any further assistance, please let us know. Sincerely, CITY OF HUTCHIN ON Maril Swanson Administrative Secretary Encls. cc: Ronald Hirchoff, Interim Chief Bruce Ericson, Parks 5 Rec. Dir. Ralph Neumann, Maint. Oper. Dir. George Field, Fire Marshal SPONSORED BY THE HUTCHINSON JAYCEES March 22, 1988 Mayor Paul Ackland Hutchinson City Council City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 Dear Mayor Ackland and City Council Members: T � REC E NM 1i In 1987, the City of Hutchinson generously donated $1,000 to the Hutchinson Jaycee Water Carnival. The amount significantly helped to defray the expenses of unsponsored community events such as the fireworks display. On behalf of the Hutchinson Jaycee Water Carnival, I request the same donation for 1988. I sincerely hope that this request does not indicate any lack of appreciation for the assistance and support that the Water Carnival receives from the City of Hutchinson. Without the aid of City staff and the waiver of fees, this community celebration could not be held. I might add that the Hutchinson Jaycees are not planning to make any significant changes to the Water Carnival. However, we are planning to replace the street banners which have now dwindled to four usable sections. flationalJward Winning Community C,e[ebrafion Please let me know when the approval of the Water Carnival items is on the agenda of the City Council. I plan to attend along with other Jaycees to discuss this matter and to answer any questions. flationalJward Winning Community C,e[ebrafion Again, thank you for your assistance and consideration. Sincerely, Michae . Bissen Commodore 1988 Water Carnival FOR YOUR INFORMATION, RESOLUTION NO. 8548 RESOLUTION OF CLARIFICATION REGARDING CITY CONTRIBUTION TO THE HUTCHINSON JAYCEE WATER CARNIVAL WHEREAS, the Hutchinson Jaycees, Inc. have sponsored the Jaycee Water Carnival in the City of Hutchinson for many years; and WHEREAS, the Water Carnival is a valuable attraction and event to the residents of the City of Hutchinson; and WHEREAS, the Water Carnival is a significant inducement to resid�ts of surrounding communities to visit the City of Hutchinson; and WHEREAS, the Hutchinson Jaycees, Inc., sponsors of the Water Carnival, have requested that the City of Hutchinson make a one time only $1,000 general donation to help defray expenses associated with the Water Carnival in the same manner in which area businesses and residents also make similar contributions to defray these expenses; NOW, THEREFORE, BE IT RESOLVED: 1. That the City of Hutchinson authorizes disbursement of $1,000 to the Hutchinson Jaycee Water Carnival for use in defraying general expenses associated with the carnival and not in sponsorship or promotion of any specific event associated with the carnival. 2. That the authorization and expenditure of the funds described above is not intended to and does not set any precedent for future years in which the Water Carnival is held. Adopted by the City Council this 26th day of May, 1987. Paul L. Ackland, Mayor Attest: • SECTION 720:05 ORDINANCE NO. 6/88 ORDINANCE AMENDING ORDINANCE NO. 637,SECTION 720,OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED DOWNTOWN PARKING ENFORCEMENT AREA THE CITY OF HUTCHINSON DOES ORDAIN: SECTION 1. Section 720 of the 1974 Ordinance Code of the City of Hutchinson, entitled Downtown Parking Enforcement Area, is hereby amended to read as follows: Section 720:05. Downtown Parking Enforcement Area. There is hereby established a zone to be known as the "Downtown Parking Enforcement Area" in the following streets and avenues: All of that certain area bounded on the north by the Crow River, on the south by Third Avenue South, on the east by Hassan Street, and on the west by Franklin Street, shall be known as the "Downtown Parking Enforcement Area," with the exception that the provisions of this ordinance shall not apply to parking along Hassan Street and Franklin Street in said "Downtown Parking Enforcement Area." SECTION 2. This ordinance shall take effect upon its passage and publication. Adopted by the City Council this 12th day of April, 1988. Paul L. Ackland Mayor Gary D. Plotz • City Administrator 7-j RESOLUTION NO. 8754 CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Street Paint i 2,394.0 Street Marking Street Yes E. F. Anderson qW The following items were authorized due to an emergency need: ITEM COST PURPOSE DEPT. BUDGET VENDOR 8,000 Gallon Gas; 100 -Octane Aviation ,077.0 Resale Airport Yes Jayco Products Date Approved: _ April 12. 1988 0 tion made by: Seconded by: Resolution submitted for Council action by: RESOLUTION NO. 8757 RESOLUTION ACCEPTING $75,000 FROM THE HUTCHINSON UTILITIES COMMISSION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: THAT a $75,000.00 transfer from the Hutchinson Utilities Commission to the City of Hutchinson's General Fund is hereby accepted. Adopted by the City Council this 12th day of April, 1988. Paul L. Ackland Mayor Gary D. Plotz City Administrator 0 74:�el (612) 587.5151 ff/r, ITY OF HUTCHINSON 4 c, �� AVP^ E WEST M E M 0 DATE: April 8th, 1988 TO: Mayor and City Council FROM: Director of Engineering RE: 3rd Avenue Northwest Improvements Pursuant to direction of the Council on March 28th, 1988, assessments for the construction of storm sewer on 3rd Ave. N.W. in 1975 were obtained from documentation and are shown on the attached drawings. Also shown, is the location of residential units, eleven in all, although one appears to be unoccupied. Based on an assumed assessment rate of $55.00 per front foot for street reconstruction and storm sewer, assessments for the individual parcels can be determined. Replacement of water services would be an additional assessment estimated to be $550.00 per 1" service. Also, driveway approach panels would be additional, estimated to be about $550.00 for a drivewav 24 feet in width. Also, attached is a drawing of the properties north of T.H. 7 showing areas and storm sewer assessments based on a rate of $0.10 per square foot. Of the estimated project cost of $518,000, all but an estimated $183,000 would be eligible for state aid funds. Therefore, assessments would need to be collected totaling 5183,000 or City Cost would be incurred. Attached for the Council's consideration is a resolution ordering the improvement and a resolution approving plans and specifications and authorizing advertisement for bids. Respectfully submitted, Eug:e :4nderson A =� Director of Engineering EA/pv attachments 68. t 2 t3 ., ... CIO 3 9 0 �a31uN � 1 , 12 _ W 6f, S 5,i ,•1 u, co �•w• 1 � X41 M TN• .722 9 6311 u Q" 2 rt o 66 K O ul U) 00 ,65 — — — - 6 5 4 2 r' 10 9 g 3 n, t :4 613 her 611, w,r 697 E97 1 sit c,4r f.,•' 6 7 vwum dftft giro _.....a�M%ft Vlo�-o— 9001 AVENUE r NORTHWEST =— �fM eZ.S PARK _. ale 0 FOURTH AVENUE N.W. 13108 Z NJ W -v Z S 66 . 63' T. 165 k� 0 G ) jco to e_uc � AVENUE i Ll 540 C, ``Zla `\.o�aJ(�i Cx �o pS,Sr.�C ��uv Y� hti � b 82.5 66' bb' b6' b6 64 �Xti gyp''` 2p�y6 3 2t\02 , 0 i O 165 95 N1F5 7v iD - 71 ll�` f a 9506 ' 167ALS RESOLUTION ORDERINO IMPROVEMENT AND PREPARATION OF PLANS AND E LETTING N0. 3 PROJECT NO. 88-17 RESOLUTION NO. Va WHEREAS, a resolution of the City Council adopted the 8th day of March, 1988, fixed a date for a Council Hearing on the improvement of 3rd Avenue Northwest from Main Street to T.H. T by the construction of Storm Sewer, Sewer and Water Services to the Property Line of all Buildings or Buildable Sites, Grading, Aggregate Base, Curb and Gutter, Concrete Driveway Approaches, Bituminous Surfacing, and Appurtenances; AND WHEREAS, ten days' published notice of the hearing through two weekly publications of the required notice was given and the hearing was held thereon on the 28th day of March, 1988, at which all persons desiring to be heard were given an opportunity to be heard thereon, NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is hereby ordered as proposed in the council resolution adopted the 8th day of March, 1988. 2. Eugene Anderson is hereby designated as the Engineer for this improvement. He shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 12th day of April:, 1988. Mayor City Administrator 9 0 • F -Q RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS RESOLUTION NO. 8756 LETTING NO. 3 PROJECT NO. 88-17 WHEREAS, pursuant to a resolution adopted by the Council on March 28th, 19889 the Director of Engineering has prepared plans and specifications for the improvement of 3rd Avenue Northwest from Main Street to T.H. 7 by the construction of Storm Sewer, Sewer and Water Services to the Property Line of all Buildings or Buildable Sites, Grading, Aggregate Base, Curb and Gutter, Concrete Driveway Approaches, Bituminous Surfacing, and Appurtenances, and has presented such plans and specifications to the Council for approval; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The City Administrator shall prepare and cause to be inserted in the official newspaper, an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for two weeks, shall specify the work to be done, shall state that bids will be opened and considered by the Council at 2:00 P.M. on May 13th, 1988, in the Council Chambers of the City Hall, Hutchinson, Minnesota, and that no bids will be considered unless sealed and filed with the Administrator and accompanied by a cash deposit, cashier's cheek, bid bond or certified check payable to the City of Hutchinson for 10 per cent of the amount of such bid. Adopted by the Council this 12th day of April, 1988. Mayor City Administrator Y a. (612) 587-5151 y�H' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: April 7, 1988 TO: MAYOR AND CITY COUNCIL ------------------------------ FROM: MAINTENANCE DEPARTMENT - DOUG MEIER ------------------------------ SUBJECT• RECOMMENDATION TO PURCHASE A NEW 1988 VEHICLE FOR THE WASTE ------------------------------ WATER DEPARTMENT On March 8, 1988, the City of Hutchinson advertised for bids inviting proposals for the Purchase of one new 1988 full size, two wheel drive 1/2 ton truck for the Waste Water Department. The results are as indicated below: Myron Wigen Chevrolet Bid One: Total Bid Price $10,357.99 Bid Two: Total Bid Price less trade-in 10,357.99 of 1977 Chevy 1/2 ton truck 100.00 NET PRICE $10,257.99 Plowman Ford Bid One: Total Bid Price $10,569.00 Bid Two: Total Bid Price less 10,569.00 trade-in of 1977 Chevy truck 400.00 NET PRICE $10,169.00 The city received offers from three individuals for the cash purchase of the 1977 Chevrolet 1/2 ton truck indicated in bid two: Brian Lokensgard $ 285.00 Route 1, Hutchinson, MN Charley Haukos $ 350.00 Route 2, Box 21A, Hutchinson, MN Gale Boelter $ 360.00 531 Grove Street, Hutchinson, MN New Wastewater Truck April 7, 1988 Page 2 My recommendation to the Mayor and City Council is to accept Bid Number 1 from Wigen Chevrolet for $10,357.99, and sell the 1977 Chevrolet 1/2 ton truck VIN#CCD447J155442 to Gale Boelter for $360.00. This vehicle was approved for purchase by the City Council and will be purchased through the Wastewater Department enterprise fund. 0 ier Maintenance Supervisor DM/pl 0 9 I* Y,Y PARKS • RECREATION • FORESTRY 900 Harrington Street Hutchinson, Minnesota 55350 (612) 587.2975 SENIOR CENTER CIVIC ARENA 587-6564 587-4279 TO: Mayor b City Council FROM: Mark Schnobrich, City Forester DATE: April 7, 1988 RE: Subdivision Tree Policy The following is a break down of costs to plant 24 existing subdivisions dating back to 1981. Also included is the cost of planting existing or established boulevards in 1988 and other options as listed. The new subdivision agreement can be wrtten to include the clause allowing the homeowner the preference between purchasing a tree from the city or from any source as long as it meets city standards. Any of the options given would bring about the desired results, a better organized and planned out urban boulevard environment. *Cost of planting all old subdivisions since 1981 62 lots require trees 105 trees needed 105 trees X $20/tree - $2,100 *The 1988 budget for trees relects a figure of $2,500 and also a revenue projection of $2,500. Therefore, the current program is supported by fees generated from sales. Typically new subdivisions have not been included in this program although once occupancy has been established, they could have been included. Option #1 City pays for trees in all new subdivisions. Average yearly cost. 50 trees $25/tree/year $1,250 tion #2 City pays for all new plantings on all boulevards, old and new. -new subdivisions each year 50 trees/year $1,250 -current planting program 2,500 TOTAL $3,750 Option #3 Have subdivider pay for trees at time of the new subdivision agree- ment. tion 04 Have property owner pay at time of building permit. Option #5 Have property owner pay at time of certificate of occupancy. 11 • April 12, 1988 ARNOLD & MGD♦O�WELL ATTORNEYS AT LAW 101 PARR PLACE HVTCHINSOX, MINNESOTA 55350 Mr. Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 (612)587-7575 RESIDENT ATTORNEY O. BARRY ANDERSON Re: Deferred Assessments and Other Assessment Problems Our File No. 3188-87-0019 and Our File No. 3188-87-0050 Dear Gary: 5881 CEDAR LAKE ROAD MINNEAPOLIS, MINNESOTA 55418 (814)545-0000 MN TOLL FREE 800-343-4545 501 SOUTH FOURTH STREET PRINCETON. MINNESOTA 55371 (812) 380-2214 47 a .` 400 This letter will be -a follow up to prior communication on the sub- ject of deferred assessments and specifically on the Twin Oaks assessment problem. We have spent a considerable amount of time over the course of the last month investigating the question of whether or not the City may have other avenues available to it for reimbursement for expenses incurred in the 1970 improvement project which resulted in installa- tion of storm sewer service. Our conclusion is in the affirmative with the caveat that there is not a great deal of law on this subject. We also conclude that it is appropriate for the City to proceed in an effort to collect some of the past cost incurred in installing the project. There are at least two methods by which recovery could be made. First, Minnesota Statute Section 429.051 states as follows: "The municipality may subsequently reimburse itself for all or any of the portion of the cost of a water, storm sewer, or sanitary sewer improvement so paid by levying additional WMA T AVID B. ARNOLD CHARLES R. CARMICHAEL ICHAEL S. LSBARON GARY D. M�DOWELL PAYE KNOWLES STEVEN A. ANDERSON O. BARRY ANDERSON STEVEN S. HOOE CHARLES L. NAIL JR. LAURA E. FRETLAND DAVID b SRUEOGEMANN JOSEPH M. PAIEMENT JAMES UTLEY 11 • April 12, 1988 ARNOLD & MGD♦O�WELL ATTORNEYS AT LAW 101 PARR PLACE HVTCHINSOX, MINNESOTA 55350 Mr. Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 (612)587-7575 RESIDENT ATTORNEY O. BARRY ANDERSON Re: Deferred Assessments and Other Assessment Problems Our File No. 3188-87-0019 and Our File No. 3188-87-0050 Dear Gary: 5881 CEDAR LAKE ROAD MINNEAPOLIS, MINNESOTA 55418 (814)545-0000 MN TOLL FREE 800-343-4545 501 SOUTH FOURTH STREET PRINCETON. MINNESOTA 55371 (812) 380-2214 47 a .` 400 This letter will be -a follow up to prior communication on the sub- ject of deferred assessments and specifically on the Twin Oaks assessment problem. We have spent a considerable amount of time over the course of the last month investigating the question of whether or not the City may have other avenues available to it for reimbursement for expenses incurred in the 1970 improvement project which resulted in installa- tion of storm sewer service. Our conclusion is in the affirmative with the caveat that there is not a great deal of law on this subject. We also conclude that it is appropriate for the City to proceed in an effort to collect some of the past cost incurred in installing the project. There are at least two methods by which recovery could be made. First, Minnesota Statute Section 429.051 states as follows: "The municipality may subsequently reimburse itself for all or any of the portion of the cost of a water, storm sewer, or sanitary sewer improvement so paid by levying additional WMA Mr. Gary D. Plotz April 12, 1998 Page 2 assessments upon any properties abutting on but not previously assessed for the improvement, on notice and herein is provided for the assessments initially made..." The current owner of the property has never been assessed for the storm sewer project and thus application of this provision is appropriate. Further, there has never been an assessment levied against this property since the only reference to an assessment was a deferred assessment which was never imposed on the property pur- suant to Chapter 429 of Minnesota Statutes. Any assessment under this provision is subject to the typical rules of governing special assessments such as a requirement that benefit to the property owner exceed the amount accessed in terms of market value. Anderson vs. City of Bemji, 295 N.W. 2d, 555 (Minn. 1980). In addit on, the City s presume idto have established the special assessment legally until the contrary is established. Carlson-Long Company vs. City of Windom, 240 N.W. 2d, 517 (mi -nn -7119-779). It is interesting to note that in this case the recovery of past cost will result in a smaller figure than the original assessment which will, of course, make proving benefit significantly easier. The second avenue for collection of these costs and expenses is the imposition of use, availability and/or connection charges. The City Of Hutchinson does have an ordinance that governs this subject which is identified as Section 280.20 "Connections of Sewer and Water Mains to Lands Not Assessed for Cost of Construction." That ordi- nance specifically provides that no person in possession of property fronting a sewer or water main shall connect with the same or any other public sewer or water main unless: 1. The property to be benefited has been assessed; 2. The person owning the property shall first pay into the treasury a sum of money calculated on a per foot basis as was assessed against other property owners, together with interest from the date of construction to date of payment, providing that the amount shall in no case exceed the cost of constructing a six inch sewer or water main in front of the property at the time of connection. El Mr. Gary D. Plotz April 12, 1988 Page 3 This would appear to be a connection charge. Connection charges are specifically authorized by Minn. Stat. Section 444.075(3) which pro- vides as follows: "Charges for connection to the facilities may in the discre- tion of the governing body be fixed by reference to the por- tion of the cost thereof which has been paid by assessment of the premises to be connected in comparison with other premi- ses, as well as the cost of making or supervising the connection." There is some case law upholding validity of such connection charges. See, for example, Crown Cor and Seal Com an Inc. vs. Cit of Lakeville, 313 N.W. 2d, 196 (Minn. 1981); Nor gren vs. City of Maplewood, 326 N.W. 2d, 640 (Minn. 1982). At this point I would recommend attempting to collect past costs associated with the construction of this improvement from the current owner of the property or in the alternative to assess a con- nection fee pursuant to Section 280 of the Hutchinson Municipal Ordinances. Although it may not strictly be required, I believe a due process hearing in the nature of an assessment hearing should be held regardless of which alternative is selected and I think this is particularly true in view of the amount of money involved in the dispute. I hope this is responsive to your inquiry. Thank you. Best personal regards. Very t ,14y yours, G;�R*r!j And'drson GBA:lm 0 McGRAW 6 WARD, P. A. ATMPINCtlf AT LAW P.O. SOX Y O. O. COMER allow"]) CITIZLN MNK WILDING TauXHON[ IK)NALD J. NeORAW HUTCHINSON, MINNESOTA 55350 aa4IM1)-)1010 i ZVCN l WARD April 71 1988 Mr. Gary Plots City Administrator city Hall Hutchinson, Mp 55350 Mr. G. Barry Anderson Arnold 6 McDowell 101 Park Place Hutchinson, MN 55350 APq 1988 Re: Assembly of God and John Miller vs. city of Hutchinson Gentleman: It has been approximately six to eight weeks since I discussed the above -captioned matter with Mr. Anderson regarding when the assessments would be waived against the property sold by John Miller to the Assembly of God Church. I was assured that some action would be taken by the City Council by the middle of March to consider waiving the assessments in a fashion similar to that which occurred in the William Holmquist transaction. Since my client's and I are anxious to bring this matter to a speedy resolution, this letter is to inform you that unless we receive some action at your April 121 1988 City Council meting, my clients have instructed me to oommsce a lawsuit against the City regarding this matter. I would appreciate heating from you an the morning of Wednesday, April 13, 1988 regarding the City Council's determination with respect to this issue. I look forward to hearing from you in the nest several days. very truly yours, Steven L. Ward is SLWV cos: John Miller Assembly of God Church ff 12)587.5151 TY OF HUTCHINSON ASHINGTON AVENUE WEST INSON MINN. 55350 l 145A � DATE: February 18, 1988 TO: Vlayor and City Council FROM: Director of Engineering RE: Discussion of Assessing Previous Storm Sewer Costs to Twin Oaks Subdivision The Council did, at its meeting on February 9th, 1988, instruct this department to investigate the feasibility of assessing the downstream storm sewer cost incurred to serve, among other areas, the Twin Oaks Subdivision. Such costs from the 1970 project can be assessed in conjunction with improvement costs that will be incurred in 1988, in accordance with Statute 429.051. Interest can be included in the downstream cost since it is a cost that the City has incurred, particularly in the case of Twin Oaks, which is located near (one-half block away) the trunk storm sewer system and where it has been the owner's decision to forego developing the property until the present, while interest expenses have continued to accrue. On the other hand, at the time the property was annexed into the City, the assessments could have been levied and probably previously collected in their entirety. The area in Twin Oaks Addition affected by impending development and public improvements, is Lot 1, Block 1, which is about 265,716 square feet; the rate of cost from Assessment Roll No. 33 for the 1970 storm sewer improvement is $0.038 per square foot. The total City Cost, based on the original 1970 cost,is then $10,097.21. Interest on the 1970 improvement bond was 6 percent. If interest on the City Cost is computed at 6 percent for the 10 year life of the bond, and 5 percent thereafter to the present, interest cost would be $ 9.718.54 , and the total City Cost $ 19,815.75. Since the 1988 improvements on Texas Avenue adjacent to the subdivision have been ordered, if the Council wishes to assess the City Cost and part or all of the interest cost, the proceedings for the 1988 improvements on Texas Avenue must be initiated by once again adopting a Resolution Calling for the Hearing on Improvement, which resolution would include the previous City Cost; sending a revised Notice of Hearing to affected owners; and holding a second improvement hearing. C, Eugenol Andersen BMW Director of Engineering BM i/Y a Y Donohue April 6, 1988 � R�4p8 988 N e� N City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 Attn: Mr. Gary Plotz City Administrator Re: City of Hutchinson Wastewater Treatment Facilities Donohue Project No. 41880 Change Order No. 6 Dear Mr. Plotz: Attached are three copies of Change Order No. 6 on the Hutchinson Wastewater Treatment Facility for review and execution by the City. Due to the extreme corrosion effects the City has experienced with its sludge, City personnel have requested that more corrosion resistant material be considered in lieu of the epoxy -coated steel sludge hopper being provided in the Solids Handling Building. The Contractor provided initial cost quotations of $4,656 plus a two week time extension for a galvanized steel hopper (Option No. 1) and $16,968 with no time extension for a stainless steel hopper (Option No. 2). Due to project time restraints, a time extension for this change was not acceptable. Negotiations were conducted with the Contractor in an effort to reduce the cost. A revised cost of $6,500 with no time extension for a stainless steel hopper was negotiated. The preliminary discussions with the MPCA indicate that this change in materials for the hopper would be grant eligible if it can be shown that there is a cost benefit over the life of the project. The plant design period is 30 years. A painted steel hopper under severe service conditions would be expected to last three years. The Contractor's cost for the initial painted hopper was $8,780. If the painted hopper had to be keplaced only once over the Pla&t's life, the cost now of the stainless steel hopper would be cost effective. / _ �%J 1 of 2 Mr. Gary Plotz April 6, 1988 Page 2 Therefore, it is recommended that the City of Hutchinson approve Change Order No. 6 in the amount of $6,500.00 with no change in Contract Time. After execution, please return two copies and I will return one to the contractor. Very truly yours, DONOHUE & ASSOCIATES, INC. George MacDonald Project Engineer lms Attachments: 3 copies of Change Order No. 6 A CHANGE ORDER Change Order Na. 6 (Sludge Hopper) - Date: 3-29-88 Original Agreement Date: 3-19-87 EPA Project No. C27 1363-03 NAME OF PROJECT: City of Hutchinson Wastewater Treatment Facility OWNER: City of Hutchinson CONTRACTOR: Robert L. Carr Co. The Justification for this CHANGE ORDER is attached. The following changes are hereby made to the CONTRACT DOCUMENTS: Original CONTRACT PRICE Current CONTRACT PRICE adjusted by previous CHANGE ORDER The CONTRACT PRICE due to this CHANGE ORDER will be eased Aii2zxe*zS1$J by The new CONTRACT PRICE including this CHANGE ORDER will be e rnaT?nrT TIbL will be increased (decreased) by -0- The date for completion of all work will be 8-27-87 $ 10,213,000.00 $ 10,224,765.00 $ 6,500.00 $ 10,231,265.00 calendar days. (Date) . Approvals requiredrp for to implementation: - Engineer's recommendation, by date -Pe -x-88 Owner's order, by / date Contractor's acceptance, by;,. date Approval stamp of Minnesota Pollution Control Agency (MPCA): --ALL CHANGE ORDERS must be submitted to the MPCA. MPCA approval stamp is REQUIRED if this CHANGE ORDER alters the scope or objective of the project. ELIGIBILITY of costs for grant assistance is verified only by letter from the MPCA. N - !'.PCA 2/82 5/84 17.1-1 City of Hutchinson Wastewater Treatment Facility Change Order No. 6 For the sludge cake hopper shown on Contract Drawing 90-m-5, change the material of construction from carbon steel to 304 stainless steel. The hopper details are shown on the attached sketch and notes dated 2-15-88. The stainless steel material will provide a longer useful life for the sludge hopper than the carbon steel hopper. 0 0 I CA4.1.AEe gwv7 AL i Ali A 4><u oer___� (�. srD[s' i S•/g Ss WEbe f- Aw«I.Rs r•a. 510L rr � ®\'L O.t. 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PR.y,aE ApIr Fkoi• pF1lE.TRAT/oi✓ ; wEc�s.. . i QY,• DARRCG �d i GT �►F: i �88 V 1� � TM Tons Made this iJ=. day of Mord► , � ., between City of Hutchinson , hereinafter referred to as Lessor, and Senior Nutrition Program sponsored by Community Action Agency, a Mireasota nm -profit oorporation, hereinafter referred to as Tenant. in ocnaideraticn of the mutual covenants and agreements hereinafter contained, lessor does hereby demise, lease and let unto Tenant, and Tenant does hereby hire and tf�om Lessor the premises located and situated in the County of State of Mirammota, described as follows: Hutchinson Senior Center 115 Jefferson Street Hutchinson, PMI 55350 THE T41RMS, CONDITIONS, AND COVENANTS GOVERNING THIS LEASE AND THE PARTIES HERETO ARE AS POLiOWS: 1. T�RM� o�E. The term of this lease shall be in effect beginning April . 1988 and continuing until either party deems it necessary to change specification stated in the lease. Changes in the lease may be proposed by either party upon 60 days written notice thereof to the other. 2. = . Tenant Odell pay to Lessor the quarterly sum ofDOUARS, for costs incurred by the lessor bemuse of the Tenant's use including utilities. Sum payable, per four equal payments in advance on the first day of each quarter during said term. This clause shall not be negotiable at less than annual frequency. 3. Ihe Lessor will insure the premises against loss or damage by fire, casualty and extended coverage risks; and Tenant shall not be liable for injury to the premises by fire or other casualty so covered by this type of insurance, no matter how mused, it being understood that in case of such injury Lessor shall look solely to the insurer for reinixwsment and not to Tenant. 4. Lessor shall provide and keep in force during the term hereof and any renewal terms a public liability policy of insuuanee not cancelable without at least ten days notice to Tenant, indemnifying Tenant and Lessor against liability for injury or death to persons and damages to property occurring in or upon the demised premises. q �' S. =aIM Lessor shall be responsible for )seeping the deals" prom see n a tenantable state of repair, as the vasa is at the time of the commencement of this lease, during the term hereof. Lessor shall also be responsible for the repair, maintenance, replacement of the plumbing, (including septic tanks and connecting lines), electrical and heating systems. Lessor shall be responsible for the repair and maintenance of the structural portions of the building and the foundation, exterior walls, floors, sidewalks, roots and parking area. 6.kto . Temnant may use these promises during the hours of for the purpose of providing hot meals and social the services or elderly. Lessor consent& to protect and preserve tenants right to possession of such premises pursuant to the terms of this lease. 7b. 1• Tenant will maintain telephone service for project use. B9911 .Tenant hereby covenants that he shall conform w t a fe er, state and local laws and regulations governing the leased premises in the operation of his business therein, riot requiring structural changes, additions or remodeling, which latter are the obligations of Lessor. 9. TRapi,jj3=k. Lessor agrees that all goods, chattels, fixtures, egmhpment and personal property belonging to llevant which are or may be put in or upon the demised premises shall at all times belong to and remain the sole property of Tenant and may at any time and from time to time be rvmoued or substituted. lo. MAirgaMI. Premises and equipment shall be kept in clean and orderly cordition satisfactorily by Lessor and Tenant for use by both parties. 11. r.RIPMTAL RU. Lessor upon 2 weeks advance notice to Tenant may use the premises leased hereunder during the hours specified herein for special activities, in which event Tenant may use the premises at some other acceptable, comparable period of time for its purposes or expense reimbursement shall be pro -rated based on us. Loss, damage, or destruction of tenants equipment, fixtures, and supplies shall be solely and completely replaced by the Lessor when resulting from such use or letting of usage to other groups. 12. fai►= OF CTAJ M. Lessor and Tenant hereby mutually waive as against each other any claims, actions or onuses of action for any loss, Cost, damage or expense which may arise during the term of this lesse as a result of the occurrence of perils covered by the Minnesota State Pire insurance Policy and extended coverage endorsements. This waiver shall apply only if it shall be recognised by an insurance company covering such perils on behalf of Lessor or Tenant during the term hereof. 13. a== ,LTM[Upon the termination of the term Of this Lee, cc upon my ear earlier termination therdof, Isnent dull peaceably and quietly surrender the possession of the demised premises to Lessor in as good condition as the some now are eeospt for ordinary wear and tear and casualty. Tenant, on or before said dots, shall remove all property from mdsad premises l to t, and all removed shall be 0 0 5 14. . 'Phis lease can be terminated by either party upon Go days written notice thereof to the other. 15. TJMT RDMrW on SOCMSCRS. This lease agreement shall be binding upon the parties hereto and their respective successors, assigns, and heirs subject* however, to the provisions of Paragraph 12 hereof. IN NITNM ice, The parties hereto have set their hands this day of , TSN W: Omar r►ity Action Agency Senior Nutrition Program, a division thereof. 9 Council Minutes - December 2C, 1984 0 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SE'.iER ACCOUNTS After discussion, Alderman Carla moved to approve discontinuation of service at noon on December 28, 1984. The motion was seconded by Alderman Torgerson and unanimously carried. (b) CONSIDERATION OF VOLUNTARY GROUP TERM LIFE INSURANCE PROGRAM Following discussion, it was moved by Alderman Carls, seconded by Alderman Mlinar, to approve a payroll deduction for the term life insurance program. The motion carried unanimously. (c) DISCUSSION OF HUTCHMOBILE SERVICE ON NEW YEAR'S EVE (REQUESTED BY ALDERMAN MIKULECKY) After lengthy discussion, the motion was made by Alderman Mikulecky to approve the Hutchmobile service by a police officer on New Year's Eve, with the service limited to the corporate limits of the city, for a one year trial period. Alderman Torgerson seconded the motion, and it unanimously carried. (d) CONSIDERATION OF RECEIVING REPORT AND CALLING HEARING ON IMPROVE- MENT PROJECT NO. 85-01-36 Alderman Carla moved to approve the report, set a public hearing for January 22, 1985 at 8:00 P.M., and to waive readings and adopt Resolutions No. 7936 and No. 7937. The motion was seconded by Ald- erman Torgerson and carried unanimously. (e) CONSIDERATION OF SETTING PUBLIC HEARING FOR INTOXICATING LIQUOR LICENSE APPLICATION BY BRADLEY LARSON Following an explanation from the City Administrator that two re- quests were being made, namely: 1) for a set-up license at the Hutch Bowl, and 2) for an intoxicating liquor license at the Hutch Bowl, the motion was made by Alderman Mikulecky to approve only the application for a permit to allow consumption and display of in- toxicating liquor for six days a week (Monday through Saturday) and to establish a set-up license fee of $150 per year, from July 1 to July 1. Alderman Torgerson seconded the motion, and it unanimously carried. (f) CO21SIDERATION OF CITY VEHICLE FUEL SUPPLIER After discussion, it was moved by Alderman Torgerson to approve the bid and enter into a one-year contract with Cenex Co -Op, effective • January 1, 1985. The motion was seconded by Alderman Carls and carried unanimously. DAVID R. ARNOLD CVAKLES R. CARMICBAEL MICRALL R. L.BARO.N GARY D. M<DOWKLL PAYE KNOWLES STEVEN A. ANDERSON O. BARRY ANDERSON STEVEN S. BOOK CHARLES L.NAIL, JR. DANIEL J. BERENS LAOS& K. PRETLAND DAVID A. BRDKOOEMANN JOSEPH M. PAIEMENT November 25, 1987 AR\OLD &. McDOWELL ATTORNEYS AT LAM' 5861 CEDAR LAKE ROAD MINNEAPOLIS. MINNESOTA 55416 (013) 545-9000 MN ToLL FREE 600.343-4545 CABLE: MCLAW MINNEAIW17S TELKCOPI ER: I61R1 545.1760 Mr. Gary D. Plotz Hutchinson City Administrator Hutchinson City Hall 37 Washington Avenue West Hutchinson, MN 55350 RE: Set Up License Basic Hutchinson Civil File Our File No.: 2887-86-0001 am SOCTR TODRTB STREET PRINCETON, MIxrEaarA w o? (MU1 0". RG" 711 TENTH STREET EAST OLENCOE. MINNESOTA 561-36 16181 S" -Ow 101 PARE PLACE BDTCSINSON, MINNESOTA 55050 bwt 667.7675 Jk^V 1987 ' ar_.__--_ Dear Gary: 0 Sometime agor I received a request from Bonnie to investigate whether or not the City can issue a 3.2 beer/wine license and a set up license to the same individual. I have discussed this matter with the Liquor Control Commission and they have advised me that there is no statutory prohibition to an individual holding a 3.2 license and a set up license at the same time. However, I note in reviewing the ordinances of the City of Hutchinson that we do not currently have a procedure for issuing a set up license nor is there any indication that the City wishes to issue such licenses. it directed otherwise I hope this is the information you requested. If you have any questions or problems, do not hesitate to contact me. Thank you, Very truly %urs, ARNOL �.& �CDOWELL • GBA ry Anderson C 1 (612) 587-5151 f/UrcH""% CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 December 2, 1987 Mr. Peter Adams Sodbuster Saloon 18 Main Street North Hutchinson, MN 55350 Dear Mr. Adams: The Hutchinson City Council at its meeting of November 24, 1987 considered your request for a set-up license at Sodbuster Saloon. It was the majority vote of the Council to reject the license. The reason for the denial of the request was based on the fact that the City of Hutchinson does not have an ordinance in effect which would regulate the issuance of a set-up license. Until such time as the City adopts such an ordinance, it is the recommendation of the City Attorney and Acting Police Chief to deny any requests inasmuch as enforcement would be impossible. If you have any further questions regarding this matter, please do not hesi- tate to contact City Hall. Sincerely, CITY OF HUTCHINSON Marilyn Swanson Administrative Secretary cc: Ronald Kirchoff, Acting Police Chief 0 q -e' TO Chief Steve Madson POLICE DEPARTMENT MEMORANDUM DATE 3-25-88 FROM Syt. John C Gregor SUBJECT Cleaning/Maintenance Equipment need for new Police Facility Per your instructions on 3-24-88, I spoke with Jeff Haag, Sales Representative for Hillyard Floor -Care Supply Company. Jeff recommended and gave me price quotes on the following items: 1� Vacuum -.cleaner - Yexs matic EC $495.00 plus attachment 2. Carpet Shampooer - Escort ESC $1050.00 70 k a3ev 3. Floor Buffer - Advance Matador $1050.00 4. 2 - buckets and wringers - Rubber Maid $105.00 each (35 quart) 5. Window Cleaning - Unger $50.00 0. Brooms, dust mop and pans - Rubber Maid $100.00 7. Mop Handles (2) $13.00 each 8. b - mop heads 7.00 each Jeff also recommended that a good seal coat be placed on all concrete floors. He_ recommended CemSeal at a cost of $75 per 5 gallon pail. We would need 2 pails. I was also given a quote of $3.00 tp $4.50 per square foot for nomad matting, to be placed at all entrances to the building. I have attached the reference material for your convience. Total cost of all equipment, sealing the concrete and $4.50 a square foot floor mats is $3433.00. q d—, March 13, 1988 9 Mayor and council As part of the refurbish of N237 (ward -&&France pumper) we are going to install a new radio. If we can order the radio now and have it delievered in August when the truck is done, we can save around $500.00 on the state Motorola bid. If you have any questions, feel free to call me. Sincerely, Brad P. Blmans Asst. Chief B.F.D. q`L5 0 0 9 0 BURNS MANOR MUNICIPAL NURSING HOME North High Drive Hutchinson, Minnesota 55350 Phone (612) 587.4919 y/3456j89 A April 6, 1988 Mayor Paul Ackland Members of the City council, City of Hutchinson Gentlemen, Burns Manor is experiencing financial problems. A motion was made, seconded and carried to request a loan from the City of Hutchinson. Burns Manor is requesting up to $100,000.00. We wish to receive these monies on a monthly request basis. We project departmental savings of approximately $10,000.00 per month. We are hopeful that the occupancy will increase and that the case mix audit will result in a higher case mix compensation The new case mix rate for 1988-1989 will be effective July 1 Thank you. Sincerely, fMav(S4 J. Gei r Administrator level. 1988. 9-F 11 0 APRIL 7. 1988 TO: MAYOR & CITY COUNCIL FROM: KEN MERRILL. FINANCE DIRECTOR ------------------------------------- SUBJECT: BURNS MANOR LOAN If the City Council does wish to make the loan to Burns Manor Nursing Home, the following are some suoguestions for you consideration: FUND TO LOAN MONEY The water and sewer fund is in the best cash position to handle the loan, at this time. If the loan were authorized it is assumed the motion would be to give the funds out over a period of specified time rather than a total lump sum payment. This would allow the city to prepare for this expediture and not having all funds invested. We have the police station fund transfer possible capital expenditures all coming from the city's General fund and a loan at this time from the general fund would cause an additional cash flow problem for the fund. INTEREST RATE OF LOAN Currently the city funds are earning 7.40% to 7.50% on certificates of deposit of 90 days or shorter. The rates are currently better on short term investments than for longer periods. Money market passbooks of the city are currently earning 5% to 5.50% depending on the institution. Interest rates on funds the city can borrow are in the 5% to 7% depending upon the term of the borrowing. In order to provide a fair return to the city and yet be of service to Burns Manor it would be sugguested to lend the funds at 6.5% per annum. On average the fund would still be earning a good rate of return and yet the cost would not be excessive to Burn Manor. TERM OF LOAN The lengh of time the loan could be negotiated. It will depend on when resolved and a positive cash flow to The term of the loan should also be being charged. EFFECT ON WATER & SEWER FUND outstanding would have to be current problems will be allow the pay back to begin. reflected in what interest is For the balance of 1988 the effect of the fund will have little 9-F impact. Currently we have $3,B00.000 in the water/sewer fund. Our waste treatment plant has a city share of $1,4659000 remaining. Capital expenditure for 1988 (budgeted or already approved) totals $280,000. Cash on hand should be very adequate to handle the loan. With the interest rate set as sugguested above the fund would not be losing any significant monies for the fund. There would not be any effect on the structure of the billing rates for water and sewer useage. EVENT OF NON PAYMENT If the worst case should happen and the loan from the city funds would have to become a grant another approach would have to be taken. As the budget is prepared for 1989 we would prepare for repayment of the loan from the general fund. The General fund would insure the repayment of the loan to the water and sewer fund and no lost would be sustained by the water and sewer fund. During the budgeting process the city council could decide if the general fund would budget current dollars (taxes) or if it might be possible to spend down further the fund balance of the general fund. 11 0 0 I. FEES C 0 N C L U S I 0 11 The average assessment in the metropolitan area is $10 - $11, while the average in outstate is $6 - $7. RECOMMENDATION FOR HUTCHINSON: Adjust fees all pendings and deferred(s) (not amounts certified to the auditors. II. TELEPHONE SEARCHES to the $10 range, assumming we show always done by others), and also Most cities provide a telephone search both in the metropolitan area and outstate. RECOMMENDATION FOR HUTCHINSON: Continue telephone search for property owner only; with a follow-up written search that is mailed to verify what was stated. III. DISCLAIMER Metropolitan cities, by a large margin, include a disclaimer on the search form; outstate cities are split on the idea, and several (4) cities outstate did not respond. RECOMMENDATION FOR HUTCHINSON: Continue the disclaimer as recommended by legal counsel over the years; including Atty. Buzz Schanzen, Atty. James Schaefer and Atty. Barry Anderson. r IV. LEGAL SUITS Of 35 cities only Brooklyn Center and Hutchinson replied as being sued on a search; both of these cities had "disclaimers" on their form. RECOMMENDATION FOR HUTCHINSON: Revise format as shown in attached search including definitions for "pendings" and "deferreds". V. CITY GUARANTEEING THE SEARCH Surprising, 15 of 17 cities responding will not*guarantee" that if there is a mistake the amount wouT 6e excuse 8 0 12 cities in the outstate responded the same. RECOMMENDATION FOR HUTCHINSON: Review claims on a case by case basis, council determine if an advance guarantee policy is desirable. VI. Information of Search - SUBDIVISION NOTIFICATION . Regarding subdivision 18 of 18 metropol itan cities do not indicate if there is a subdivision agreement. Outstate 14 of 17 do not indicate on the search form that there is a subdivi ion agreement on the parcel. 31 q-&, CONCLUSION CONT: RECOMMENDATION FOR HUTCHINSON: Since January 1988 we have shown (yes or no) if there is an underlying subdivision. I would recommend we continue to • do this - if we charge a larger fee for the search. VII. Information of Search - OUTSTANDING HATER/SEWER/REFUSE BILLS Within the metropolitan area 12 of 18 cities report this information on their form; it is noted that they charge $10 - $11 for the search. Outstate only 8 of 17 cities provide this basic information, however, the search costs less $6 - $7. RECOMMENDATION FOR HUTCHINSON: Continue to show outstanding water/sewer/refuse bills; however have a fee commensurate with the work activity. VIII. Information on Search - Not one city, except Hutchinson, reports these items on the search. RECOMMENDATION FOR HUTCHINSON: The reporting of these items require the fire marshal and building official to be involved in each search. We would recommend dropping these items from the search. IX. Information on Search - WEED NOTICES, SNOW REMOVALS AND MISC. CERTIFICATIONS . In the metropolitan area 15 of 18 cities do not report these items; outstate approximately 1/2 of the cities report this information on the search form. RECOMMENDATION FOR HUTCHINSON: Continue to report items certified to taxes in the most recent year. X. TURN -AROUND TIME Both metropolitan and outstate cities average 2-3 days to perform the search. RECOMMENDATION FOR HUTCHINSON: Continue a policy of 3-5 days to report out a search, depending on the amount of information ulitmately shown on search (example - deferred assessments in an uplatted area). XI. TYPES OF DEFERRED ASSESSMENT Most cities allowed deferred assessments for senior citizens; and to a lesser extent for property within the city that was put to an 'agricultural" use. No cities had deferments for low income before the senior citizen age, with the exception of those who were "handicapped and under 65." 32 CONCLUSION CONT. RECOMMENDATION FOR HUTCHINSON: Allow those handicapped under 65 to also "qualify", according to the same income asset limitation that is in place. XII. NOTIFING (NOTICE) TO PROPERTY OWNERS OUTSIDE CITY LIMITS This question primarily relates to outstate cities. The survey indicated that 7 cities do notify the property owners and 4 cities do not (6 no answer). RECOMMENDATION FOR HUTCHINSON: Continue with the recent practice of notifing the individuals affected on a deferred basis who live outside the city limits. XIII. Approximately 60% of the metropolitan cities and outstate cities have the information on a computer base. RECOMMENDATION FOR HUTCHINSON: Continue to make use of the computer system and specifically add the engineer's list of deferred assessments. XIV. NUMBER OF EMPLOYEES PROCESSING SEARCH In the metropolitan and outstate area only 1-2 people are inVol y in a searc A& RECOMMENDATION FOR HUTCHINSON: By comparison 6 people in Hutchinson are involved in a search as follows: Joleen Runke, Technician Diane Olsen, Water/sewer/refuse billing clerk George Field, Fire Marshal Jim Marka, Building Official Eugene Anderson, City Engineer Gary Platz, City Administrator The recommendation is to reduce this number to 2 people; the assessment technician and water/sewer/refuse billing clerk. The assessment technician or assessment clerk is often an individual located within the staff of the engineering department; as they commonly work with maps, legal descriptions, and have knowledge of "pending" and "deferred' assessments, and a working knowledge of difficult searches involving "unplatted" areas. Hutchinson has an uncommonly large volume of improvement projects each year. The function should be streamlined by reducing the handling and specifically the routing process to two key individuals highlighted above. XV. DEFINITIONS ON "PENDING ASSESSMENTS' Most cities in the metropolitan and outstate cities do list pendings; however, very few explain it with a definition. 33 CONCLUSION CONT. RECOMMENDATION FOR HUTCHINSON: Provide a written definition on search form, perhaps reverse side of form to assist the buyer, seller, realtor, and most often the out-of-town title companies that call the city. XVI. DEFINITION ON 'DEFERRED ASSESSMENT` 0 Only about one-half the cities have a format that highlights a spot for "deferred assessments". RECOMMENDATION FOR HUTCHINSON: Continue to report the "deferred(s)*; however, provide a written definition on the form, perhaps the reverse side. Again, this should help the buyer, seller, realtor, and especially the out-of-town title company that continue to interrupt our day asking what this terminology means. XVII. DEFINITION OF FUTURE ASSESSMENTS Not one city of 35, with the exception of Hutchinson, has this item on the assessment search form. RECOMMENDATION FOR HUTCHINSON: It is a c__onfu��sinj� terminology to the users of the form, and especially the t__U companies. It is recommended it be dropped from the form. XVIII. ASSESSMENT SEIRCH FOWT Every community has a different format. RECOMMENDATION FOR HUTCHINSON: Take the best idea from every city's form and refine it for our purposes - see the recommended form attached. 34 APR1988 N T, N V ro' s`��2�2 ZZ 1Z�2 IMNUM TpDINOE06Y MWPNNATED, 0 WEST NICNIAND PANN NNE, N=W, MNNIESOTA 55151 To: Hutchinson City Council From: Club HTI Picnic Committee, Hutchinson Technology Incorporated Date: April 5, 1988 Subject: HTI's use of Hutchinson Recreation Facilities The Club HTI Picnic Committee is requesting the use of the Hutchinson Civic Arena and the Hutchinson Recreation Center for it's annual summer picnic. The picnic is HTI's one and only com- pany wide event. We believe that the Recreation Facilities offer us the beat opportunity for providing a fun and safe picnic. Date: July 16, 1988 Time: Picnic 10:00 am - 5:00 pm/Employee Dance 7:00 pm - 11:00 pm Attendance: We are planning approximately 4,000 attendees, in- cluding employees and their families. Building: Lease Civic Center --6:00 am July 16th - July 17th am Lease Recreation Center - 8:00 pm - 12:00 pm July 16th Activities: Including but not limited to: Ron-Atblotic - Talent contest, lip sync cogtest, prise drawing, and band Athletic - Softball tournament, volleyball tournament, and tug-of-war Children - Magician, face painting, movies, and games Parking: Recreation Facilities - 390 vehicles First Bank of Minnesota - 50 vehicles Mall and side streets - overflow We will encourage bicycling, car pooling, and walking. -y I MMMM TECIMM MMMTEo, a WEST NMUNO MRK Dam. NTgIUIS0l1, MIArE M UM Drinking: HTI will not promote or provide alcoholic beverages at this function. We will provide non-alcoholic beverages during the day and the evening. Since alcohol comsump- tion is not prohibited, we will promote a designated driver plan. If you need more information or have any questions contact either Timm Dupuis or Robyn Reece. 0 0 "V!PARKS • RECREATION • FORESTRY 900 Harrington Street Hutchinson, Minnesota 55350 (612) 587.2975 SENIOR CENTER CIVIC ARENA MI 587-6564 587.4278 TO: Mayor & City Council FROM: Bruce Ericson, Parks & Recreation Director DATE: April 7, 1988 RE: H.T.I. Picnic July 16, 1988 This event has been discussed by the Parks & Recreation Board at their April meeting. Although the board felt that this could be a very successful event, they did have some concerns which needed to be addressed: *Parking- this needed to be looked at closely -possibly some sort of shuttle service. *Alcoholic Beverages- proper permits are obtained and limited to designated areas. *Use of Facilities- even though they are requesting use of each facility during certain periods of time, the "Linden Park" area will probably not be ac- cessable to residents during this event. *Clean-up- needs to be provided. In addition to Saturday, July 16th, they have requested the use of Roberts Park the three prior Saturdays. Taking this into account and also considering that we would like to assure that the facilities are in excellent condition, we will be meeting with this committee to obtain more detailed schedules. The board has also recommended that the fee for the facilities be as follows. Civic Arena $300 Rec Center 300 Pool 300 Roberts Park 900 Linden Park 200 TOTAL $2,000 We are looking forward to working with the committee to help make it a successful event. klm APRIL 8. 1988 ` o' J T0: MAYOR CITY COUNCIL -------------------------------------------------------------- FROM: KEN MERRILL. FINANCE DIRECTOR -------------------------------------------------------------- SUBdECTi PURCHASING In reaard to ourchasino for the City of Hutchinson. We have followed both state law and League of Minneosta guidlines. It also has been the intent to make local purchase of city needs whenever possible. In an effort to maximize our return on dollar investment for the tax payers of the community we get quotes (3 if possible on all of our purchases). In the case of a purchase over $100 we douceent the quotes and type a purchase order. Each request for purchased is reviewed by this department. If at that time the requestor has not quoted from a local source the request is held pending a local quote. In many instance we have had all 3 vendors being quoted are local vendors. Items over $1000 are treated in a similar manner for quotes but approval must be received by the city council before a purchase is made. It can not be emphaised enough - we encourage and expect local vendors to be quoted for city purchase whenever possible. At the same time we encourage each department to maximize their budget dollar and get the most for the taxpayers' dollars. The city attorney has addressed the question regarding formal bids - the city cannot prevent anyone from turning in a bid. As long as the low bid is a reponsible bid meeting the criteria set forth in bid specifications the city must accept the bid. The method is set by law to insure fairness to all who wanting to bid and getting the best possible price for the citizens. Our involvement with Federal/State programs also mandate we must not discriminate which have been signed by city officials. Many years ago the city did go the informal bid process for squad cars. It became difficult for the city because vendors thought certain advantages were given to one dealership over another. It was then decided to avoid the possibility of such preceived advantages to go to the formal sealed bid. Everyone receives the same bid document and requirements with formal bid opening and awarding proceedures. All have the same opportunity and usually the local vendor has the advantage if they desire the business. To summarize - we ask all personnel to be sure and have local vendor quotes and encourage the purchase of items locally. We believe the city has followed this policy in a fair manner and at the same time balancing the benefit to the taxpayers insuring their dollars are maximized. I believe this policy is being followed fairly and achieving the underling wishes of the Hutchinson Chamber of Commerce resolution. r1 L_� DAVID H. ARNOLD CHARLES R. CARMICHAEL MICHAEL H. L.RARON GARY D. MCDOWELL PAYE KNOWLES STEVEN A. ANDERSON O. HARRY ANDERSON STEVEN S. ROOE CHARLES L. NAIL, JR. LAURA E. PENTLAND DAVID A. H80EOpEMANN JOSEPH M. PAIEMENT JAMES UTLEY April 8, 1988 ARNOLD & MCDOWELL ATTORNEYS AT LAW 101 PARE PLACE HUTCHINSON, MINNESOTA 55350 (612)587-7575 Mr. Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 RESIDENT ATTORNEY O. HARRY ANDERSON Re: Assistant City Attorney Dear Gary: 8881 CEDAR "RE ROAD MINNEAPOLIS. MINNESOTA 55410 (812)545-0000 MN TOLL FREE 800-343-4545 501 SOUTH FOURTH STREET PRINCETON. MINNESOTA 88371 (812) 380-2214 456i�-, In order to facilitate the signing of Complaints, I think it would be appropriate to have the City appoint Joseph Paiement, an attorney employed by our office, as Assistant City Attorney. For purposes of appearing at pre trials and similar court proceedings, official designation is not required and, in fact, for most of the last six weeks while I have been in trial on various matters or otherwise tied up, he has been heavily involved in representing the City on criminal matters. However, from time to time, he may need to sign a Complaint or Complaints on behalf of the City and therefore official designation as Assistant City Attorney is probably helpful in an effort to avoid losing a criminal violation on a technicality. This is a routine administrative matter, but I suspect it does need to be an agenda item and accordingly, I would ask that it would be added to the agenda. If you have any questions with regard to this matter, please do not hesitate to contact me. Thank you. Very truly yours, ARNOLD 6 MADOWELL V G. Barry Anderson GBA:lm CC Joseph M. Paiement 9_s (612) 587-5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 April 8, 1988 M E M O R A N D U M TO: MAYOR AND CITY COUNCIL FROM: CITY ADMINISTRATOR, PERSONNEL COORDINATOR, POLICE CHIEF RE: CUSTODIAL POSITION FOR POLICE DEPARTMENT We have advertised for a part time custodian for the police station - 20 to 30 hours per week. Five applications were received. Of these, one was outstanding, with experience in plumbing, heating and custodial work. The individual, Chuck Brill, is a long term part-time employee of the city, serving as a part-time licensed officer. The additional hours would create a full time situation, and for this reason the council is being consulted regarding the position. It is becoming increasingly important to maintain part time police officers because of the full time officers' tenure situation. Vacation earned/used is such that it requires a position equal to a full time officer to cover vacation hours. Additionally, it is becoming increasingly difficult to hire and maintain part time police officers. We would have a person qualified as a custodian for 30 hours of building maintenance as well as having a qualified part time peace officer to augment the full time force. Emphasis should be added on the fact that this position is and shall be maintained as a custodial position with the part time peace officer being secondary in importance. Since this is a long term employee, he is also very much aware of the operation of the police department and the need for confidentiality,and he has a desire to effectively maintain the building. It is recommended by the police chief, personnel coordinator and city administrator that Chuck Brill be selected for the custodial position at the police building. REGULAR COUNCIL MEETING WATER $ SEWER FUND First Trust Center Gerald Lanz Henry Heinecke Donohue $ Associates Inc. Lakeland Eng. Equip. Abbott Electronics Inc. Albrecht Oil Co. Allied Mechanical Systems Big Bear Crow Chemical Central Garage Coast to Coast Commissioner of Revenue County Market Electric Motor Co. Employee Benefit Assn. Co. Family RErall Drug Floor Care Supply Carquest Auto Parts G & K Services Hutch Coop Oil Hutch Medical Center Hutch Utilities Insurance Planners • Johnson Radio Com. Junker Sanitation League of Mn. Cities Ins. Trust LTP Enterprises McLeod Landfill Inc. MnValley Testing Labs Nalco Chem. Co. Power Process Equip Schmeling Oil Co. Sorensen Farm Supply Water Products Co. Farm & Home *North Central Sec. AWWA *U.S.Postmaster *U.S.Postmaster *Withhold Tax Acct. *PERA CENTRAL GARAGE FUND Doug Meier Adventure Van Daten Inc. Boyum Equipment Inc. Interiors Unlimited Sweeney Bros Tractor Farm Plan Brandon Tire Farm 6 Home Carquest Auto Parts Hutch Coop Oil Hutch Wholesale Johnson Radio Com. April 12, 1988 bond principal & interest wastewater seminar wastewater seminar grant assistance parts parts gasoline parts supplies chemicals feb. repair jobs supplies Mar. sales tax supplies repairs workers comp. ins. supplies supplies parts uniform rental gasoline physical exam -Lanz electricity agent fees repairs refuse charges Mun. coverage well $ house #7 April dumping charges testing chemicals repairs oil supplies meter $ parts supplies registration fees meter postage postage water bills social security employer contribution reimbursement for parts parts parts repairs parts parts repairs supplies supplies gasooine supplies parts $89,700.00 18.40 35.33 244.91 186.75 30.00 187.97 29.92 3.49 45.00 1254.18 85.10 665.04 21.24 130.00 863.00 3.46 67.00 7.55 143.00 30.13 47.00 11,768.91 441.00 140.90 32,927.40 4404.00 47,608.20 21.00 207.00 484.00 60.00 22.40 20.68 1854.04 16.61 61.00 80.91 126.21 550.52 $194,904.79 $ 21.53 70.00 577.63 55.00 505.21 12.96 72.89 101.97. 1177.03 199.64 304.26 16.20 -2- Jerabek Machine Shop MacQueen Equipment Inc. Schmeling Oil Sorensen Farm Supply Standard Spring Co. Swanke Motors Inc. Town & Country Tire Wigen Chev. Co. *Withhold Tax Account *U.S. Postmaster *PERA GENERAL FUND Steven C. Madson Richard Waage Ronald Kirchoff Robert Rifigstrom John Gregor Scott Schwartz Michael Kirchoff Wm. Wegner Wm. Mattsfield Charles Jones James Haasl . Michael Hogan David Erlandson Scott Webb Roger Bakken Lori Adamietz Marie Thurn Marguerite Bentz Jean Gray Nancy Buss George Field Judith Jensen Lloyd Mueller Earl McBride Burnette Pierce Ken Warnke Ellen Pankake James Cavanugh Marilyn Swanson Mark Schnobrich 3D Fire Apparatus Inc. Alexandria Tech. Institute Central Leisure Serv. Assn. Craguns Carguns Conf. Center Emblem Enterprise Fesler's Inc. Gopher Stage Lighting Good News Unlimited Hutchinson Sr. Advisory Board Hansen Gravel Inc. parts parts fuel oil supplies repairs parts repairs repairs social security meter postage employer contribuiton clothing allowance clothing allowance 8 mileage clothing allowance clothing allowance clothing allowance clothing allowance clothing allowance clothing allowance clothing allowance clothing allowance clothing allowance clothing allowance room allowance clothing allowance clothing allowance&court trial clothing allowance clothing allowance clothing allowance clothing allowance clothing allowance clothing allowance clothing allowance gymnastics instructor theatre refund theatre refund theatre refund theatre refund Edinborough tour skating instructor council expenses tree inspector workshop parts use of SCBA unit dues for 1988 bal. of room costs room deposit emblems equipment rental B supplies mdse help in concession stand rock $ 1.83 751.21 320.95 12.00 383.00 78.45 31.95 11.65 75.09 3.08 42.49 $4826.6-2- $175.00 279.66 175.00 175.00 175.00 175.00 175.00 175.00 175.00 175.00 175.00 223.00 175.00 180.61 175.00 100.00 100.00 100.00 100.00 100.00 150.00 270.00 19.00 19.00 19.00 19.00 7.00 33.73 20.70 44.81 40.84 540.00 5.00 158.85 70.00 953.19 2124.03' 770.00 1.96 216.00 11.25 dues -3- . Int'1 Assn of Arson Invest. handicapped program Jayco Products Inc. bus rental J's Pizza supplies Linder Bus Co. clothing Metropolitan Fire Equipment 1988 dues Metr-1 Uniforms publication Mn. Chapter LAAI supplies Management Learning labs quarterly payment Olsen Chain & Cable SUPPLIES Pioneerland Lib. System supplies Party Place USA freight'charges Pioneer Mfg.Co. room reservations Quast Transfer Co. supplies Radisson Hotel St. Paul Mn. guidebook S h S Arts & Crafts ice show supplies State of Min. registration fees Teerner's Theatrical Fabrics room rental -ice show Technical'Inst. of Hutchinson supplies Victorian Inn. supplies Vaughn Display repairs W.S.Darley & Co. parts A & B Electric Inc. supplies Abbott £lectroncis repairs Allen Office Products rental Allied Mechanical Systems . Am. Welding Supplies supplies Automation Supply pictures Big Bear serv.main.agreement $ supplies Brinkman Studio April compensation Bennett Office Supplies supplies John Bernhagen Feb. repair jobs Cash Wise flowers Central Garage pub. costs for projects Carr Flowers boarding fees Chapin Pub. Co. supplies Crow River Vet Clinic supplies Coast to Coast April rental Coca Cola Bottling Mar. sales tax Chamber of Commerce supplies Com. of Revenue dl fees Copy Equipment Inc. supplies Co. Treasurer audit costs County Market salt €, service Chas.Bailly g Co. rolls Culligan Water Cond. Apra comp. $ mileage Don's Foods repairs Douglas Jost supplies Crow River Glass Co. workers Comp. ins. Ed Davies Bus. Machines ribbon Employee Benefit Adm. Co. •Family Rexall Drug supplies Farm $ Home cleaning Floor Care Supply supplies Fabricare Cleaners supplies Forestry Suppliers Great Plains dues $ 37.00 aviation gas 7941.37 handicapped program 61.40 bus rental 141.00 supplies 36.71 clothing 175.81 1988 dues 10.00 publication 35.00 supplies 144.37 quarterly payment 13,276.25 SUPPLIES 5.97 supplies 720.00 freight'charges 33.20 room reservations 420.00 supplies 42.16 Mn. guidebook 15.00 ice show supplies 55.37 registration fees 45.00 room rental -ice show 178.51 supplies 189.89 supplies 42.32 repairs 52.15 parts 10.00 supplies 134.82 repairs 300.96 rental 6.50 office supplies 186.40 supplies 15.57 pictures 274.70 serv.main.agreement $ supplies 85.92 April compensation 1738.14 supplies 175.02 Feb. repair jobs 6094.36 flowers 67.50 pub. costs for projects 649.40 boarding fees 167.50 supplies 310.72 supplies 493.00 April rental 138.42 Mar. sales tax 625.56 supplies 206.38 dl fees 167.00 supplies 72.72 audit costs 190.00 salt €, service 37.60 rolls 3.18 Apra comp. $ mileage 1518.86 repairs 64.10 supplies 52.54 workers Comp. ins. 36,587.00 ribbon 67.57 supplies 186.87 supplies 906.32 cleaning 3.25 supplies 249.55 supplies 274.01 -4- Fitzloff Hardware supplies $ 148.89 G F Nemitz Sons paint $ plastic 187.90 Govt Training Service reg. fee 125.00 G & K Services uniform rental & shop towels 505.31 Hager Jewelry supplies 10.28 Hutch Coop Oil gasoline 1.15 Henrys Candy Co. supplies 753.80 Hutch Drug film 9.28 Hutch Iron & Metal supplies 14.03 Hutch Leader publication costs $ advertising 354.79 Hutch Medical Center 2 physical exams 131.50 Hutch Utilities electricity 13,083.57 Hutch Wholesale supplies 66.36 Hutch Fire 6 Safety repairs & supplies 230.05 HCVN #10 bal of 1987 franchise fee - 5361.80 Ind. School Dist. 423 bldg. supervisor 104.00 Ink Spots supplies 28.70 Insurance'Planners agent fees 4207.00 Joes Sport Shop supplies 40.00 K Mart supplies 221.50 League of Mn. Cities Ins. Trust mun. coverage 42,077.00 L F, P Supply Co. supplies 34.15 Marco supplies 59.25 Mankato Mobile RAdio supplies 12.54 McLeod Coop Power electricity 629.64 • Mid Central Inc. supplies 86.64 Mn. Blue Print supplies 71.83 Mn. Elevator Inc. elevator maint. 53.55 Motorola Inc. quarterly service 807.90 MidContinent Theatre Co. april rental 350.00 Mr. Movies movie rental 2.10 McGarvey Coffee Inc. coffee S7.60 New Ulm Wholesale 4 cartons cups 64.80 Pitney Bowes meter rental $ rate change 210.75 Plaza Hardware supplies 95.59 Gary Plotz tapes for council 15.87 Popps Electrical repairs 221.92 Pikal Music Store parts 23.94 Quade Electric parts 7.85 Rite Way Auto Wash bus washings 41.25 Rutz Plbg $ Htg. supplies 3.50 Schmeling Oil Co. gasoline 2058.87 Shopko supplies 91.53 Simonson Lbr. Co. supplies 109.44 Sorenson Farm Supply supplies 3.49 Standard Printing tree door knockers 51.00 State Treasurer 1st qtr surcharge 1817.93 Town $ Country Tire repairs 10.50 Tri Co. Water Cond. salt 19.20 Tombstone Pizza Corp. supplies 42.00 Uniforms Unlimited supplies 40.90 University of Mn. registration fees 105.00 Viking Safety Products safety supplies 155.95 Viking Signs new sign 66.00 Xerox Corp. contract payments $ supplies 377.12 • • 9 -5- *Met Center 48 tickets $ 336.00 *Robert Ringstrom adv.for Classroom course 100.00 *Dept. of Natural Resources boat registration fees 45.00 *U.S. Postmaster postage for Newsletter 92.52 *Midcontinent Theatre 50 theatre tickets 137.50 *Withholding Tax Acct. social security 3676.61 *Citizens State Bank of Gibbon purchse of property 10,000.00 *McLeod Co. Recorder recording fees 33.00 *Dept. of Natural Resources boat reg. fees 99.00 *Gaye Metzger exercise class h 15.00 *U.S. Postmaster postage for meter 588.01 *Dept, of Natural REsources boat reg. fees 381.00 *Public Employees Assn. employer contribution 3937.53 $ 179,399.23 BOND FUNDS Bonds of 1982 First Trust Center bond principal 8 interest $64,562.50 Bonds of 1986 Am. Natl Bank of St. Paul bond principal $ interest 131,106.25 Pool F, Rec. Debt. Service Fund Am. Natl Bank of St. Paul fees $ expenses 158.61 MUNICIPAL LIQUOR STORE TE MRA City of Hutchinson Henrys Candy Co. Commissioner of Revenue Withhold Tax Acc. City of Hutchinson PERA Withhold Tax Acct. Ed Phillips & Sons Johnson Brothers Wholesale Quality Wine & Spirits Griggs Cooper & Co. 0 19 employer contribution $174.04 payroll 4095.14 supplies 1351.25 sales tax 6869.80 social security 307.34 payroll 4092.46 employer contribution 173.93 social security 307.55 liquor & wine 4159.35 liquor $ wine 2769.75 liquor $ wine 1362.51 liquor & WINE 2511.57 $28,174.69 ff 12)587.5151 TY OF HUTCH/NSON SHINGTON AVENUE WEST INSON, MINN, 55350 M E M 0 DATE: April 4, 1988 TO: Gary D. Plotz, City Administrator FROM: Eugene Anderson, Director of Engineering RE: Recording of Subdivision Agreements FOR YOUR INFORMATION Pursuant to your memorandum of March 31st, the subdivision files in the Engineering Dept. were reviewed to determine whether thre is an original signed copy of the subdivision agreement for Kimberly Country Estates and for Rolling Oaks Third Addition. Note that all other subidivisions pertaining to Rolling Oaks are already on the attached list which was presented previously. No subdivision agreement, signed or otherwise, could be found for the Third Addition. On the other hand, an original signed agreement was located on Kimberly Country Estates. Prior to proceeding with recording the agreements, I recommend that the Planning files and the Engineering files be reviewed once again to be certain all subdivision agreements have been found. Although the files were checked previously, a second review may prove to be worthwhile. Since Bonnie Baumetz has ready access to Planning files, and since the Engineering files are now organized and available, I suggest that Bonnie perform the second check, as she did the first. We have discussed a format of presenting subdivision agreement data, including date of the subdivision, whether a subdivision agreement was found, and whether the agreement has original signatures or is a photocopy. Also, the County Recorder presently requires that a drafting statement be included on documents that are being recorded. Nearly all agreements in need of recording must have the statement added, whether it be that of the City Attorney or of the City Engineer. Please inform me of your wishes in this regard. ugene nderson Director of Engineering EA/pv cc: rKayor and Council Bonnie Baumetz Subdivision agreements being reviewed uy Lity Attorney: 2. California Second Addition - John Miller (August, 1984) 3. California Addition - John Miller (April 1, 1983) 4. CampbellLakeAddition - Preliminary 5 Final Plats- John Miller(Sept.1986) S. Clouse Addition (June, 1984) 10. Helland's Seventh Addition - Final (November, 1985) 11. Helland's Sixth Addition - Preliminary and Final Plat (October, 1984) 12. Helland's Fifth Addition - Preliminary E Final Plat (January, 1984) 13. Helland's Fourth Addition - Preliminary and Final Plat (March; 1980) 16. Lakewood Terrace - Fourth Addition - Preliminary and Final (10/84) 13. Lipke Addition - Preliminary d Final Plat (May, 1982) 19. Mac's Bluff Addition - Anthony Machtemes - Preliminary b Final Plat (1983) 20. McOonalds Seventh Addition - Preliminary b Final Plat (March, 1983) 27. Orchard Park Fist Addition - Schmidtbauer (October, 1984) 29. Plaza Heights - Final Plat (August, 1986) 31. Rolling Greens Third Townhouse Addition [Bethke) - Final Plat (10/84) 32. Rdit'lti D>l ii#tr aiit9rdri - Revised - Hila?L (,hllY; 1984)1 33. Rolling Oaks Fifth Addition Lot 12 - Preliminary b Final Plat (September 1, 1983) 35. Santelman's Addition - Preliminary d Final Plat (March, 1980) 36. Santeiman's 2nd Addition - Final Plat (August, 1986) 37. Schmidtbauer Third Addition - (April, 1986) 38. Schmidtbauer, Richard Second Addition - Preliminary b Final Plat Request Submitted (June, 1981) 40. Schmidtbauer's 3rd Addition - Final Plat (August, 1986 42. Shady Haven,Richard Martin (August, 1985) 44. Sorensen's Addition - Preliminary and Final (November, 1987) 45. Stillings - Hoeft Addition - Preliminary and Final Plat (May, 1986) 46. Sunset Ridge - Compton - Preliminary (4/87) Final (6/87) 48. Waller Second Addition - (July, 1984) 50. Woodridge - Final Plat (August, 1986) 1. Academy Acres - Elmer Merickel (1967) 2. Alberts First Addition - Louie Alberts (April 14, 1975) 7. Boyle's First Addition (March, 1978) 11. Clark's Second Addition - John E. Miller (June, 1979) 15. Crow River Country Club (September, 1976) 16. Developers Diversified - Site Plan for Proposed Mall - John McGill (1979-80) 1 Gv IMIIQ. IV a FII ..Y nuuII IV" .'IV , n.u. VIOL jVWIj, 17171 29. Hutchinson Industrial Corporation - 2nd Addition - Final Plat (December 1976) 32. Johnson Court - Rich. McCormick - First Addition - Preliminary Plat (September, 1976) 35. Kamlin Grove - Final Plat (September, 1976) 42. Lakewood Terrace - Third Addition - Preliminary d Final Plat (April, 1978) 44. Lakewood Terrace - First Addition - Preliminary Plat (September, 1976) 49. Loren's Third Addition - Preliminary d Final Plat (September, 1971) 50. Loren's Second Addition - Preliminary Plat (December, 1976) 51. Loren's First Addition - Steve Richards - Preliminary Plat (April 14, 1975) 56. McDonalds Sixth Addition - Dumax, Inc. - Preliminary d Final Plat (May, 1979) 57. Mc0onalds Fifth Addition - Preliminary Plat (September, 1976) 58. Mc0onalds Fourth Addition - Preliminary Plat (September, 1976) 59. McDonalds Third Addition - (September, 1971) 67. Oakwood Addition - Final Plat (June, 1976) 71. Paden First Addition - Albertson - Preliminary and Final Plat (December, 1979) 81. Rolling Oaks Fourth Addition - Preliminary b Final Plat (July, 1979) 82. Rolling Oaks Second Addition - Preliminary Plat (September, 1973) -84. Rolling Oaks First Addition - (September, 1971)e 100. Stoney Point Second Addition - Hutch Properties - Preliminary Plat (Dec- ember, 1975) 101. Swanson's Subdivision - Hutch Industrial District - Preliminary 6 Final Plat (November, 1979) 102. Town b Country Estates - Dumax, Inc. - Preliminary 8 Final Plat (May, 1979) 106. Westview Acres - Plat (March, 1972) 5. Cedar Acres - Shopping Center Subdivision (1972) 9. Lakewood Terrace Agreement - (Developer) McDonald (1973) 13. Madison Addition Subdivision (1970) 21. Robert's Second Addition (1969) 2'. Southside Terrace - Developer: Elmer Merickel (1968; 28. Stoney Point Addition Annexation (1969) 2 J A v ., ,, ;.:,; � � .�.: .:2; .;� ... r+�; :�f:''�..� .:.-'mast:'- � �� i+�a °� 9� -.r a �.. :;+�^, 0 April 4th, 1988 RE: Trunk Highway 15 South Frontage Road Reconstruction Dear Property Owner/Occupant: FOR YOUR INFORMATION The City's contractor, William Mueller 8 Sons, Inc., of Hamburg, Minnesota, is scheduled to begin reconstruction of the frontage road on the east side of Trunk Highway 15 on April 11th, weather permitting. The project involves realigning the frontage road from about 200 feet south of South Grade Road to about 300 feet north of South Grade Road to improve safety and capacity at the South Grade Road intersection with Trunk Highway 15. During construction, the road will be closed to through traffic, including the intersection of South Grade Road at the east side of Trunk Highway 15, for reasons of safety for both the public and the contractor's employees and to expedite timely completion of the work. However, access will be provided for emergency vehicles. It may also be possible to provide access for occasional delivery trucks. Such access would beat be coordinated with the contractor's supervisior on the project sufficiently in advance so that appropriate arrangements may be made. It is anticipated that construction on the frontage road and miscellaneous paving of adjacent areas will be completed on or about May 15th, 19880 weather permitting. Shortly thereafter, restoration of turf will be completed. If you have any questions or concerns during the oonstruction, you may contact the contractor's supervisor on the project, the City Technician on the site, the contractor's office at 612-467-27209 or the Assistant City Engineer at 587-51519 Extension 212. Questions directed to employees other than in a supervisory capacity is not recommended because most employees are not aware of all facets of the project. Trunk Highway 15 South Frontage Road Reconstruction April 4th, 1988 Page 2 We hope that the inconveniences that you suffer during the construction are few, and that you recognize that the resulting improvement is worthwhile and a benefit to you. Thank yout Sincerely, CITY OF HUTCHINSON Eugene Anderson Director of Engineering CA/pv cc: Mayor and City Council Cal Rice, Assistant City Engineer George F. Field, Fire Marshal Richard Wendlandt, Wm. Mueller 8 Sons, Inc. 0 is CP OF aur MMO NAME EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL William Nielsen FOR YOUR INFORMATION DATE JV!7Ll T. 1988 ADDRESS 882 N. Elm, Hutchinson JOB TITLE Engineering Aide SUPERVISED BY Gene Anderson EMPLOYMENT STATUS X NEW EMPLOYEE OTHER: FULL TIME X PART TIME OR SEASONAL Construction season PAY RATE T2 COMMENTS to begin work April 11 - field crew. THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL POLICY AND TO THE COUNCIL APPROVED SELECTION PROCESS DEPARTMENT HEAD _�4 2k PERSONNELOORDINATOR M TY AMN41 N 1 ST TOR EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL Gil' Of NU1GIWN FOR YOUR INFORMATION DATE April 6, 1988 NAME ADDRESS Russell Johnson JOB TITLE CoTtTEY mant22a12e , C.C. Terrace, Lot 196,Hutchi.nscn SUPERVISED BY Floyd Groehler EMPLOYMENT STATUS X NEW EMPLOYEE FULL TIME PAY RATE T1 �.,Uurk,T� (A retiree) OTHER: X PART TIME OR SEASONAL spring - sumer THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL POLICY AND TO THE COUNCIL APPROVED SELECTION PROCESS, DEPAd MENT H AD PERSONNEL COORDINATOR _Ii�!..�a�_ d!� CITY f O• 0 �� CRY OF NUTCHINSON NAME Greg Somata . EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL FOR YOUR INFORMATION DATE April 4, 1988 ADDRESS R 3, Annandale JOB TITLE Part Time building inspector SUPERVISED BY EMPLOYMENT STATUS PAY RA X NEW EMPLOYEE $7/hr FULL TIME OTHER: --L-PART TIME OR SEASONAL COMMENTS Certified Class I inspector - part time during constructim season . Begin work April. THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL POLICY AND TO THE COUNCIL APPROVED SELECTION PROCESS. NT PERSONNEL -COORDINATOR CITY AD INIS ATOR Cllr OF NUIDOWp NAME EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL ' Bill Marquardt FOR YOUR INFORMATION DATE April 11.1988 ADDRESS a 234 - 4th Ave ITA, DAA nscn JOB T I T LF Part Time Liquor Store Clerk SUPERVISED BY Chuck Nelacm EMPLOYMENT STATUS X NEW EMPLOYEE OTHER: ,_._FULL TIME _.Z__PART TIME OR SEASONAL PAY RATE Gra& I - $4.84 COMMENTS Replaclw a full time ewlcyee (Brox Runke) who has transferred to transit - bus driving effective April. THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL POLICY AND TO THE COUNCIL APPROVED SELECTION PROCESS$ 0 u�di�a,`r11 HUTCHINSON NOUS] COMBINED BALANCE December 31, 19E Annual Contribut 4ect MN 103-1 ASSETS CURRENT ASSETS Cash and cash equivalents Prepaid insurance Deposit TOTAL CURRENT ASSETS PROPERTY AND EQUIPMENT Site improvement Structures Furniture, fixtures and equipment Grounds equipment TOTAL PROPERTY AND EQUIPMENT TOTAL ASSETS LIABILITIES AND FUND EQUITY JMLITIES GIJWNT T LIABILITIES Accounts payable Payments in lieu of real estate taxes TOTAL CURRENT LIABILITIES LONG-TERM LIABILITIES Tenant deposits TOTAL LONG-TERM LIABILITIES FUND EQUITY Investment in general fixed assets Contributions: N.U.D. Private Designated for future operations Undesignated (deficit) TOTAL FUND EQUITY TOTAL LIABILITIES AND FUND EQUITY 6 Government Fund Types Special Revenue Fund Account Groups Hutchinson Housing General General Total and Redevelopment Fixed Long-term Memorandum Authority Assets Debt Only $ 28,240 $ 5,000 $ 33,240 1,254 , 1,254 100 100 29,594 5,000 34,594 $ 29,594 $ 12,937 6,393 19,330 $ 1,899 3,020 8,555 9.653 23.127 $ 23,127 aa=aaaaa== $ 23,127 $2,445,046 2,222 10,264 (2,447,268) 10,264 23,127 $ 29,594 $ 23,127 sasaasssss stassassaa (Sccompanying notes to financial statements) -2- $ 5,000 =s==sa==aa S 5,000 5,000 $ 5,000 saaaa=snaz 1,899 3,020 8,555 9,653 23.127 $ 57,721 aa=3=La=C= $ 12,937 6.393 19,330 5,000 5.000 23,127 2,445,046 2,222 10,264 (2,447,268) 33.391 $ 57,721 ssaas=saaa i 11 HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY STATEMENT OF REVENUES AND EXPENDITURES For the Year Ended December 31, 1987 Annual Contribution Contract C-4004 Project MN 103-1 REVENUE Dwelling rental $ 133,934 nn Charges for excess utilities usage 2,796 Interest earned 1,873 Other revenue 1,075 O Government grants: •4 U.S. Department of Housing and Urban Development: Annual contribution 160,520 '4 Tenant subsidies 47,611 TOTAL REVENUE 347,809 9 0 EXPENDITURES '5 -3 Personal services: Administrative 18,017 7 Labor 12,628 Employee benefits 6,185 _1 36,830 Supplies: Office 2,313 Building 7,519 9,832 .7 Services and other charges: -3 Electricity 27,289 Gas 35,122 c0 Water 2,071 Other utilities 6,779 10 Garbage removal 1,586 Travel 336 10 Accounting and auditing 2,707 Repairs and maintenance 29,506 Insurance 8,008 •7 Payments in lieu of taxes 6,393 Building lease 160,520 -6 Other general expense 304 -2 '4 280,621 8) Capital outlay: e1 Equipment 8,816 '1 TOTAL EXPENDITURES 336,099 EXCESS OF REVENUE OVER EXPENDITURES $ 11,710 ........... (See accompanying notes to financial statements) -3- 11 11 ANNUAL TOWN BOARD MEETING HUTCHINSON FIRE DEPARTMENT Thursday, February 25, 1988 The meeting opened at 8:05 p.m. Motion made and seconded to approve minutes of last years town meeting and special meeting. Motion passed Chief Evans gave his annual report of all different facets of the Fire department. Chief Emans gave a report on 233 and told what was wrong with it. Mike Mange reported on the rural numbering system. He is checking into addressing systems. Gary Henke reported on the 1987 Financial Report. Motion was made and seconded to approve the report. Motion passed. Gary Henke and Ken Merrill reported on the 1988 budget. Motion was made and seconded to set mill rate at 1-3/4. Motion passed. Motion was made and seconded to assess Biscay and Cedar Mills villages at the same as rest of the Town Boards. Motion passed. Brad reported on the rural tanker and it will not be dealt with in 1988. Motion was made and seconded to adjourn. Motion passed. The meeting was adjourned at 10:40 p.m. TOWMBOARD MEMBERS PRESENT: Martin Schlueter Cedar Mills Brad BonniwelI Hutchinson Roger Zummach Cedar Mills David Ondracek Hutchinson Darlene Karg Collins Bob Fratzke Hassan Valley Leroy Karg Collins Henry Otto Lynn James Friedricks Collins Frieland Barlow Cedar Mills Wayne E. Oliva Hassan Valley Roy Johnson Ellsworth Robert Anderson Hassan Valley Marlene Radunz Ellsworth Willard Reiner Hassan Valley Stan Droege Ellsworth Melvin Kobow Hassan Valley Willard Karl Boon Lake Dwayne Piehl Hutchinson - Bill Arndt Lynn Donald Dettman Acoma David Popp Acoma Dave Plamann Acoma -' Rodney Schmeling Cedar Mills Harvey Schlueter Cedar Mills Bev Wangrin Acoma Esther Christensen Hutchinson Donna Wahl Hutchinson Submitted by Jamie Emans, Secretary MINUTES HUTCHINSON FIRE DEPARTMENT Monday, March 7, 1988 The meeting opened at 8:10 p.m. Dance committee reported $8,576.50. Dick Kuttner reported the Lake Marion Ballroom is open. He would like to know where the dance should be held. A motio was made and seconded to have the dance at Cedars Edge. Motion passed. Send letter to owner of Lake Marion and we will consider him another year. The dance will be on January 21, 1989. Banquet is on March 26, Social Hour from 6-7 p.m. Meal at 7:00 p.m, at the Country Club. Dave reported the MRFA patches are in. Investigating committee reported on Kelly Goranson , Brian Brown and David Blackowiak. The following runs and bills were approved: Fire Runs 2/1 Drill Meeting 2/13 Nulrman 211 Goebels 2/15 Drill 2/2 Goebels 2/17 Schmicking 2/4 Yo -Tech 2/17 Evergreen 2/4 Klapotz 2/17 Geirke 214 McLain 2/19 Olsen 2/5 Park Elem 2/22 Goebels 2/8 Drill 2/23 Park Elfin 2/10 Park Elem 2/23 Schmidt 2/11 Park Elem 2/24 Arndt 2/11 Remucal 2/29 Yo -Tech General Account Mrs. Lenny Crandell 50.00 Gunderson 200.00 Lynn Card Co. .. 423.00 Brainerd Tech Inst. 240.00 Hutch Fire & Safety 246.23 Cragun's Conf Ctr 190.14 Soundsation 425.00 Hutch Leader 44.48 Cedars Edge 204.00 Brown's Floral 80.00 Hager Jewelry 2.40 Clarey's 803.50 ISD #423 15.65 Metro Fire Equip. 4,566.00 Hutch Tel. Co, 333.35 Red Owl 5.29 Green Isle FD 12.00 Hager Jewelry 25.00 MRCAA 50.00 MRCAA 150.00 Legion Club 504.00 HFD Rural Acct. 1,089.42 i Gunderson Truck Total ;1i,37i0-.ba MW & Auto 1,710.58 HUTCHINSON FO MINUTES 3/7/88 Rural Account Jim Brodd 6.00 City of Hutch 1,955.00 Clarey's 9,287.50 Coast -to -Coast 8.17 Ink Spots 12.70 City Meat Mrt. 95.60 Municipal Liquors 23.00 Red Owl 97.29 Dan Zieman 172.93 Total 511,3W.19 City Account Wigen Chev. 116.72 Hutch Drug 19.47 Comm. Auditors 108.98 Quade Elec 159.92 Hager Jewelry 2.73 Allen Office 3.95 Olson Locksmith 112.00 Cenex 38.30 Ideal Shoe Shop 35.00 - Red Owl 9.20 McLeod Cty Fire MN State Fire Chief's Chief's Assn. 100.00 Assn. 90.00 Allen Office 2.55 Hillyard Floor Care 11.10 Red Owl 4.13 Hutch Wholesale 54.78 Snyder Drug 18.56 Hutch Wholesale 64.00 Hager Jewelry 2.86 Hutch Wholesale 7.52 Hager Jewelry 2.94 Hager Jewelry 3.61. Hutch Fire h Safety 78.55 Hutch Fire 8 Safety 113.65 Interstate Diesel 338.09 TIH 238.00 Motorola 3,152.00 Neotronics 9.62 Comm Auditors 64.35 Hutch Wholesale 6.19 Comm Auditors 73.71 Hutch Med Ctr. 296.00 Am. Welding Supp. 9.00 Willmar Tech Inst. 800.00 Am. Welding Supp. 8.00 Allen Office 14.50 Family Rexall Drug 4.30 Coast -to -Coast 4.82 Coast -to -Coast 4.39 Mid -Central Inc. 131.71 Coast -to -Coast 8.17 Elvin Safety Supply 248.,13 Hutch Fire b Safety 15.00 Hillyard Total ;6,58$:5$ Motion made and seconded to accept the runs and bills. Motion passed.,- assed., Communications Communications Silver Lake Firemans Dance on April 9, 1988. Motion made and seconded not to have a meeting at HAVTI. Motion passed. Brad reported on the damage at Farmers Elevator 150' of 1-1/2" hose $1.37 ft., 1-1/2" nozzel $325.00, 160 hr. of labor $6.00 per hr. $960.00 Total of $1490.50 HUTCHINSON FO MINUTES 3/7/88 Kelly Goranson was voted on to the regular dept. Brad reported on 233. Butch reported on 233 that Plowmans are checking into hetting reimbursed for the damage on the truck. Jeff reported the pump is in 235 for the Hurst Tool. Randy reported that the department will not be paying for diving classes at State Fire School. Meeting adjourned 9:47 p.m. Respectfully submitted, Jamie Emans Secretary HUTCHINSON SAFETY COUNCIL The Hutchinson Safety Council met on February 29, 1988 at the Fire Hall at 12:00 noon. There were 17 members present. Prior to the business meeting Gary Hoffman showed a video on Goebels and explained some of the safety programs they use at their business. The meeting was then called to order by Vice President Mark Schnobrich. The minutes of the previous meeting and treasurer's report were approved with Les Smith noting -shat we -neglected to elect a member -at -large at our election in January. The reports were then approved. For old business the new Chief of Police Steve Madson noted that the City, of Hutchinson will be taking an active part in the development of emergency plans relating to the SARA III Act. Myron Johnson stated that Red Cross will also be going through the Title III process in regard to housing, mutual aid, etc. John Renyolds will be more directly involved also. _ Marlin Torgerson reported the DOT decision regarding the stop light at Hwy 7 and Bluff does not look positive at this time. Resolutions may have to passed at the City Council to continue to show our concern on this intersection. New business included the introduction of a new member to our council. Randv Exstad was introduced by Larry Ladd as the new representative from Park Elementary. Larry will now represent West Elementary. Emil Rix expressed concern of persons parking too close to intersections. Manv streets do not have yellow lines indicating how close one can park to an intersection. In places where it is painted, it is difficult to enforce during the winter months when snow covers the curb. Larry Karg noted 300 signs will be replaced this summer within our city. Myron Johnson noted we could perhaps consider holding our meetings at the new police station. Marlin Torgerson stated we could perhaps hold one meeting there and include a tour, however, that the fire station is a city facility and provides the privacy and facilities that best meet our needs. A concern was expressed regarding semi's blocking entire streets near the Farmer's Elevator and also at the back of More 4. The Safety Council will send a memo to Gary Plotz expressing this concern for more formal action to be taken on this problem. Rand}, Exsted noted a problem on 2nd Ave W with persons parking in the crosswalks when school is letting out. He also has a concern with the sign used at 2nd Ave SW and Grove which the 6th graders must wheel out each day before and after school:' It is very difficult to handle and also a storage problem. Larry Karg recommended a manufacturer that the school could check with on a more portable -type sign. , George Field noted he^•has a video on the expolsion at the elevator which he would be willing to show at a Safety Counc'i'l meeting:. He will do so at ou�Mrch meeting.: lVletterlfi m Parents for Seniors was presented requesting a donation of +a gift{ox�Toney for their graduation party. Aimotion was made and passed %that'�wa'"=-gain donate a life vest in the $25.OT''kange. `hereYb�inByno further business the meeting was adjourttgd., $, 1. Next meeting, March 2&, 1988 at 12:00 noon at the Fre.E�a1I. S6W tied, ­.lay Patty Stillman, Secretary/Treasurer X, TRE4 � '§ REPORT: Checking balance 3/29/88a " ;' Shvings balance 3/29/88 $1 9.,50' .k €'ice 4 _ FOR YOUR INFORMATION. PIONS88LAND LIBRARY SYSTEM Bom NEW= March 14, 1988 Present: Steve Boehlke, Montevideo Representing: Chippewa County Stan Jacobson, GraniteFalls,, " Chippewa -County Dorothy Tebben, Clara, City " Chippewa County, _ Peg Mossberg, Spicer " Bandiyobi County Richard Post, Prinsburg " Eandiyohi. County Lilah Buhr, Steuart - " ;AcLew",County Kathleen Kubaach, Winsted " McLeod County Shirley Nowak, Silvar Lakya " McLeod'County Marian Miller, Grove, City Heaker County. Howard Turck, Litchfield " Meeker County Lorna Carlson Murdock- Swift couhttiy John Langan, Danvers " Swift County Curtis Johnson, Appleton " Appleton Jeff France, Beason ' " Brunson Linda Beath, Bird Island, Bird;lslaod._ John Nevins, Dawson " Dawson Lionel Barker, Glencoe " Glencoe Sandy Casper, Gracevills " Graceville William Scherer, Hutchinson " Hutchinson.,_ Shirley Schutt,.-Ker6oven " KerKhovea Nancy Alsop, Litchfield A,Litchfield Judy Oestreich, Litchfield " Litchfield Gladys Nelson, Ortonville " Ortonville Linda Ulrich, Renville " Renville Jeanette Buchanan, Willmar " Willmar Burton Sundberg, Director Kathy Matson, Associate Director David Lauritsen, Chippewa County Librarian Absent: James Phalen, Graceville* Representing: Big Stone County LaVerna Birkland, Willmar ° Kandi�yohi County Orlynn Mankell, Now London* " Kandiyohi County Jerome Waters, Litchfield* " Meeker County Joe Schriefer, Hector* " Hector Linda Willm an# Hutchinson* " Hutchinson Anne Maguire, Madism • Madison Carol Conradi, Willmar* " Willmar Richard Emery, Willasr* • Willmar * Excused absence Chairman Boehlke called the meeting to order at 7s35 p.m. JacobsonAubasch moved to approve the minutes of the December 14 Executive Committee meeting, the minutes of the January 11 Board meeting, and the minutes of the February 8 Board meeting. Carried. JohnsonAuchanan moved approval of the treasurer's reports for December.. January, and February. Carried. nirector's report: The monthly statistics for February showed a decrease in circulation. The Public Library Newsletter and newspaper clippings were passed around. 3. Three libraries in PLS-4fownUn. Glencoe, and Milan -pare moving into new quarters, possibly in April. b. SAMMIE is sponsoring`a workshop on censorship on April 6 in Montevideo. 5. PLS will have a workshop on May l3 on time management and services to the blind and the physically handicappede Nelson/`Purck moved payment of bills. Carried, Committee and project reports: 1. MLA Legislative Day was held February 18 in St. Paul.,, Six representatives from PLS attended. Issues discussed with legislators included'`kespdng the access legia- lation passed by the 1987 Legislature and state funding for automation and library construction. 2. The 1987 Access to Library Service legislation mandated that all counties in the state provide library service by January, 1990. Lac Qui Parle, Renville, and Yellow Medicine Counties in the PLS area do not provide library services at this time. The library board appointed a committee to set up guides to implement the law. County commissioners from Lac Qui Parle met with PIS representatives February 3 to consider the best time to join the system. Other meetings scheduled with PLS are Yellow Medicine County commissioners on March 16, the Granite Falls Library on April 19, and the Granite Falls city council on May 2. 3. Two applicants for the position of coordinator for SAMMIE will be interviewed on Wednesday, March 16. The Vendor's Fair sponsored by Sammie was held February 27 at Southwest State University. Communications: 1. PIS received more state aid than was expected with the result that more books were purchased and processed. Therefore, a revised application for funds will be filed with LDS. The state auditor has questioned the PLS audit report --the board auditor will cooperate with the state auditor so PLS will receive its funds. 2. Hutchinson has appointed William Scherer to the PIS board. 3. Joe Schriefer will represent Hector on the PLS board. New business: 1. Election of officers for 1988. Poat/Jacobson moved that the following officers be reelected for 1988: Chairman - Steve Boehlke; Vice -Chairman - Linda Ulrich; Secretary - Lilah Buhr; Finance Chairman - Gladys Nelson. Carried. Jacobson/Buchanan moved that Lionel Barker be elected to the office of treasurer. Carried. (The incumbent Curtis Johnson, has served for three years and therefore is ineligible for reelection;. 2. Executive Committee members: Steve Boehlke, Linda Ulrich, Lilah Buhr, Lionel Barker, Gladys Nelson, Howard Turck, Lorna Carlson, Carol Conradi (Alternate). Finance Committee: Gladys Nelson, Lionel Barker, Marian Miller, Curtis Johnson, John Nevins. Personnel Committee: Steve Boehlke, Nancy Alsop, Richard Emery, Peg Mossberg, Linda Willmsen. 3, Lilah Buhr was appointed to the SAMMIE governing board. h. A signup sheet was passed around for those wishing MLA memberships. Money has been budgeted for 22 memberships. 5. Kathy Matson reviewed the PLS 1987 Report to LDS, a summary of library activities and statistics. Buhr/Nevins moved to approve the report. Carried. Johnson/Nowak moved to raise the mileage rate to 229�¢ per mile effective March lh, 1988. Carried. 7. Ulrich/Miller moved to order a new signature bar for the check signer using the signatures of the finance chairman, the board chairman, and the treasurer. Carried. 8, April, 1988, has been suggested as Forgiveness Month for the return of over books without penalty. Exceptions to this would include non -print materials, over- night materials, interlibrary loan, equipment rental, and replacement. Langan/Post moved to approve April as Forgiveness Month. Carried. 9. Mrs. Matson would like to attend the ALIT annual meeti.ng;in.New.Orleans.in Julyl Mr. Sundberg would like to go to the Public Library Association annum, meeting is �ttsburgh in April. The estimated cost of $700 for each meeting is covered by' udgeted funds for staff mileage and meetings. OestreichAiller moved to approve attendance at the meetings and reimbursement for expenses. .Carried. The Executive Committee will meet April 11. The meeting was adjourned at 903 pm. Lilah Buhr Secretary is