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cp10-11-1988 cHUTCHINSON
CITY
CALENDAR
WEEK OF
='AMENEENEWAM04
L6:
WEDNESDAY
-12-
10:00 A.M. - Directors Meet-
ing at City Hall
SUNDAY
THURSDAY
-13-
MONDAY
-10-
COLUMBUS DAY
City Offices Open
FIX Q44 �
FRIDAY
-14-
TUEFWY
-11-
10:00 A.M. - WWTP Meeting at
Plant Site
7:30 P.m. - City Council
Meeting at
City Hall
SATURDAY
-15-
AGENDA
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, OCTOBER 11, 1988
1. Call to Order - 7130 P.M.
X,; 2. Invocation - Rev. Harry Kelm, Bethany Baptist Church
3. Consideration of Minutes - Regular Meeting of September 27, 1988;
pec$ fa`- Ree£Tngs oAugust 29 and September 30, 1988
Action - Approve as distributed - Approve as amended
4. Routine Items
(a) Reports of Officers, Boards and Commissions
1. Building Official's Report - September 1988
2. Park & Recreation Board Minutes - July 27, 1988
3. Airport Commission Minutes of September 26, 1988
4. Library Board Minutes of September 27, 1988
Action - Motion to order report and minutes filed
(b) Gambling License for V.F.W. Cooties
Action - Motion to order report and minutes filed and issue license
5. Public Hearing - 8:00 P.M.
(a) 1989 City Budget
Action - Motion to close hearing - Motion to reject - Motion to approve
and adopt budget - Motion to waive readings and adopt Resolutions
6. Communications, Requests and Petitions
(a) Consideration of Request for Hassan Valley Legal Services Reimbursement
Action - Motion to reject - Motion to approve
(b) Consideration of Request By Hutchinson Lions Club to Waive Recreation
Center User Fee for Hutchinson Halloween Party
Action - Motion to reject - Motion to approve waiving fee
7. Resolutions and Ordinances
(a) Ordinance No. 22/88 - Sewer Service Charge Ordinance
Action - Motion to reject - Motion to waive reading and adopt
1
CITY COUNCIL AGENDA - OCTOBER 11, 1988
t
REKOVED FROM AGENDA
(c) Ordinance No. 25/88 - An Ordinance Amending Ordinance No. 464
Concerning Zoning Regulations In The City Of Hutchinson And The
Official Zoning Map
Action - Notion to reject - Motion to waive second reading and adopt
(d) Resolution No. 8872 - Resolution Accepting $75,000 From Hutchinson
Utilities Commission
Action - Notion to reject - Motion to waive reading and adopt
(e) Ordinance No. 26/88 - Ordinance Amending Section 710:10 of The 1974
Ordinance Code Of The City Of Hutchinson, Entitled "Stop Streets" By
Adding Subdivisions No, 27 -31 Thereto, Relative To "Traffic, Local
Regulations"
s
Action - Notion to reject - Motion to waive first reading and set
second reading October 25, 1988 is
(f) Resolution No. 8873 - Resolution For-Purchase
Action - Motion to reject - Motion to waive reading and adopt
8. Unfinished Business
(a) Consideration of Awarding Bids On Dental Insurance
(DEFERRED SEPTEMBER 27, 1988)
Action - Motion to reject - Notion to approve and award contract
(b) Consideration of Request By School District To Reconsider Joint
Agreement For Tennis Courts And Civic Arena
Action -
(c) Consideration of Revised Subdivision Agreement for Santelman's Addition
Action - Motion to reject - Motion to approve
9. NEW BUSINESS
(a) Consideration of Special Vehicle Use On Roadway 0
Action - Motion to reject - Motion to approve - Motion to waive first
reading of Ordinance and set second reading October 25, 1988
2
• CITY COUNCIL AGENDA - OCTOBER 11, 1988
(b) Consideration of Lease with State of Minnesota for Motorcycle Skills
Test Examining Area At Fire Station
_ Action - Motion to reject - Motion to approve and enter into contract -
{ Motion to waive reading and adopt Resolution
(c) Consideration of Amending Assessment Roll No. 245, Letting No. 3,
Project No. 88 -17
Action - Motion to reject - Motion to approve amendment - Motion to
waive reading and adopt Resolution No. 8871
(d) Consideration of Two Resolutions for Affirmative Action Plan
Action - Motion to reject - Motion to approve - Motion to waive
readings and adopt Resolutions No. 8874 & No. 8875
(e) GeBsidefatien of
-
Ufide.o .euRd 8p k a System r n t v l i
Field
WITHDRAWN
FROM AGENDA
Attie$- — Metiers ke reje -t- Xation to rrnvp
(f) Consideration of Waddell & Reed As 457 Salary Reduction Carrier for
City
Action - Motion to reject - Motion to approve
(g) Consideration of Plans And Specifications And Advertising for Bids On
Letting No. 19, project No. 88 -35
Action - Motion to reject - Motion to approve - Motion to waive reading
and adopt Resolution No. 8876
10. Miscellaneous
(a) Communications from City Administrator
11. Claims, Appropriations and Contract Payments
(a) Verified Claims
Action - Motion to approve and authorize payment from appropriate
funds
12. Adjournment
•
3
MINUTES
REGULAR xBHTING - HUTCHI TCHINSON CITY COUNCIL
TUESDAY, SEPTEMBER 27, 1988
1. The meeting was called to order by Mayor Ackland at 7:30 p.m. The follow-
ing were present: Mayor Paul L. Ackland, Aldermen Mike Carle, John Xlinar,
Marlin Torgerson and Pat Xikulecky. Also present: Finance Director Ken
Merrill, Director of Engineering Eugene Anderson and City Attorney G. Barry
Anderson.
2. INVOCATION
The invocation was given by the Reverend Gary Brooks.
3. MINUTES
The minutes of the regular meeting of September 13, 1988, bid openings of
September 9, 1988 and September 21, 1988 were approved as distributed.
4. ROUTINE ITEMS
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. FINANCIAL REPORT - AUGUST 1988
2. PLANNING COMMISSION MINUTES - AUGUST 16 A SEPTEMBER 12, 1988
3. AIRPORT COMMISSION MINUTES OF SEPTEMBER 6, 1988
4. ERA MINUTES OF AUGUST 16, 1988
5. NURSING HOME BOARD MINUTES OF AUGUST 25 AND SEPTEMBER 1, 1988
6. HOSPITAL BOARD MINUTES OF AUGUST 16, 1988
The minutes and report were approved as distributed.
5. PUBLIC HEARING - 8:00 P.M.
(a) XN/DOT PRELIMINARY LAYOUT FOR T.H. 15 NORTH IMPROVEMENT
XX/DOT representative Gene Setrum presented the proposed layout
which is projected for 1990 construction. He discussed options for
curb and gutter on a service drive and assessments to property owners.
There were no comments from the audience. Following discussion, Alder-
man Torgerson moved to close the hearing at 8:30 p.m. Notion seconded
by Alderman Mlinar and carried unanimously. Notion was made by Alder-
man Carle to approve the layout, with the addition of curb and gutter,
and adopt Resolution No. 8862, contingent on an assessment public hear-
ing. Motion was seconded by Alderman Torgerson and carried unanimously
on a roll call vote.
6. COMMUNICATIONS, REQUESTS AND PETITIONS
(a) PRESENTATION OF BUDGET UPDATE ON POLICE STATION BY VBRGIL FLORHAUG
OF CONSTRUCTION ANALYSIS MANAGEMENT, INC.
1 C� '
CITY COUNCIL NINUTES - SEPTENBER 27, 1988
•
Nr. Florhaug reviewed items in the report that are being completed or
corrected. It was noted the water problem is being worked on. He
asked the status of the balance owed CAI[ by the City. City Attorney
Anderson reported this should be resolved shortly as all items are
completed. The report of Nr. Florhaug was accepted as presented.
7. RESOLUTIONS AHD ORDINANCES
(a) ORDINANCE 110. 23/88 - ORDINANCE MENDING SECTION 715:20 OF THE 1974
ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED "NO PARKING AREAS"
BY ADDING SUBDIVISION NO. 19 THERETO, RELATIVE TO "PARKING, LOCAL
REGULATIONS"
Notion was made by Alderman Carla to waive second reading and adopt
Ordinance No. 789. Seconded by Alderman Nlinar, it carried unanimous-
ly.
(b) ORDINANCE NO. 22/88 - SEWER SERVICE CHARGE ORDINANCE
Notion was made by Alderman Carla to waive first reading and set second
reading for October 11, 1988. Seconded by Alderman Nikulecky, it
carried unanimously.
(c) RESOLUTION NO. 8863 - RESOLUTION FOR PURCHASE
Notion was made by Alderman Niinar to waive reading and adopt Resolu-
tion. Seconded by Alderman Torgerson, it carried unanimously.
8. UNFINISHED BUSINESS
None
9. NEW BUSINESS
(a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS
The City Attorney was asked to research whether one account could be
placed on the billing at the current residence of the individual
responsible for the account. Notion was made by Alderman Carla to
authorize discontinuation of service. Seconded by Alderman Nlinar,
carried unanimously.
(b) CONSIDERATION OF AWARDING BID FOR HWY. 15 SOUTH STREET LIGHTING
Finance Director Nerrili reported that the total cost for the decora-
tive lighting for Hwy. 15 South, Campbell Lane, and Country Club Es-
tates would be about $156,000. Of this amount, $45,000 is available
this year from improvement bonds and the contingency fund, and $20,000
can be included in an 1989 bond issue. Installation can be completed
this fall.
E
11
CITY COUNCIL MINUTES - SEPTEMBER 27, 1988
Motion was made by Alderman Carls, seconded by Alderman Torgerson to
approve using 1988 bond funds, with the balance financed from 1989 im-
provement bonds, and award contract to Quade's, Inc. for $121,222.
Motion carried unanimously.
(c) CONSIDERATION OF CAPITAL EXPENDITURE TO PURCHASE COMPUTER SYSTEM FOR
PHARMACY AT HUTCHINSON COMMUNITY HOSPITAL
After discussion, motion was made by Alderman Carls to approve pur-
chase. Seconded by Alderman Torgerson, carried unanimously.
(d) CONSIDERATION OF ASSESSMENT AGREEMENT BETWEEN CITY AND MCLEOD COUNTY
After discussion, motion was made by Alderman Carls to approve and
enter into agreement. Motion was seconded by Alderman Torgerson and
carried unanimously.
(e) CONSIDERATION OF AWARDING BIDS ON DENTAL INSURANCE
Consultant Mark Flaten reviewed the bids received. He noted the cost
is higher than present coverage. He stated the increased cost could be
passed on to employees, but the City could not impose a deductible on
coverage without an approving vote by employees. Specifications did
not call for bids with a deductible; however, some bidders added that
option of coverage. Upon questioning, Mr. Flaten stated he is an
advocate of self - funding, which can keep premium costs down. After
discussion, it was decided to retain present coverage for another month
while a decision is being made.
Motion was made by Alderman Mlinar to give all bidders the opportunity
to requote on dental insurance policy with a deductible. Motion was
seconded by Alderman Torgerson and carried unanimously.
(f) CONSIDERATION OF RENEWAL OF ELECTRO WATCHMAN CONTRACT FOR OUR
SAVIOR'S LIFT STATION AND LIQUOR STORE
After discussion, motion was made by Alderman Torgerson to approve and
enter into contract. Motion was seconded by Alderman Mlinar and car-
ried unanimously.
(g) CONSIDERATION OF CERTIFICATION OF DELINQUENT WATER /SEVER /REFUSE AND
MISCELLANEOUS ACCOUNTS
After discussion, motion was made by Alderman Mlinar to approve and
certify to taxes and to waive reading and adopt Resolution No. 8864.
Motion was seconded by Alderman Carls and carried unanimously.
(h) CONSIDERATION OF CERTIFICATION OF SPECIAL ASSESSMENTS COLLECTIBLE IN
1988 -89
After discussion, motion was made by Alderman Mlinar to approve and
3
CITY COUNCIL MINUTES - SEPTEMBER 27, 1988
certify to taxes and to waive reading and adopt Resolution No. 8864.
Notion was seconded by Alderman Carla and carried unanimously.
(i) CONSIDERATION OF SALE OF EQUIPMENT AT OLD WASTEWATER TREATMENT PLAIT
There was discussion that an advertisement should be placed in the
League of Cities magazine and that other communities should be notified
of the sale of used wastewater treatment plant equipment. Other items
from the City and school could also be sold at an auction at the same
time. Notion to approve sale was made by Alderman Mlinar, seconded by
Alderman Carla and carried unanimously.
(j) CONSIDERATION OF MAIN STREET TREE PLANTING FOR HWY, 15 SOUTH PROJECT
City Forester Mark Schnobrich requested that as many trees as possible
be planted this year, replacing those lost during construction. No-
tion was made by Alderman Torgerson to use the 84,000 from MN /DOT this
year to purchase as many three inch trees as can be bought, and start
at the north end of the construction on Main Street, planting toward
the south. Motion was seconded by Alderman Mlinar, carried unanimous-
ly. It was recommended that additional trees to the south, which may
be smaller, be planted in future years, perhaps with the help of civic
organizations.
(k) CONSIDERATION OF VACATION OF PORTION OF MONROE STREET WITH FAVORABLE
RECOMMENDATION OF PLANNING COMMISSION
After discussion, motion was made by Alderman Carla to approve, waive
first reading of Ordinance No. 24/88 and set second reading for Octo-
ber 11, 1988, with the City Attorney adding an indemnity clause and
other data. Notion was seconded by Alderman Torgerson and carried
unanimously.
(1) CONSIDERATION OF REZONING FROM R -3 TO IC -1 REQUESTED BY CARLIE KARG
WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION
After discussion, motion was made by Alderman Torgerson, seconded by
Alderman Mlinar and carried unanimously to approve, waive first reading
of Ordinance No. 24/88 and set second reading for October 11, 1988.
(m> CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY LORI DAHLMAN,
LORI'S SCHOOL OF DANCE, WITH FAVORABLE RECOMMENDATION OF PLANNING
COMMISSION
After discussion, motion was made by Alderman Mlinar to approve, waive
reading and adopt Resolution No. 8865. Notion was seconded by Alderman
Carla and carried unanimously.
(n) CONSIDERATION OF FINAL PLAT OF "OTTER ACRES" SUBMITTED BY JOHN
MYLLYKAIGAS (TWO MILE RADIUS) WITH FAVORABLE RECOMMENDATION OF
PLANNING COMMISSION
4
E
CITY COUNCIL MINUTES - SEPTEMBER 27, 1988
After discussion, motion was made by Alderman Xlinar to refer to the
County with no objection. Seconded by Alderman Torgerson, carried
unanimously.
(o) CONSIDERATION OF SUBDIVISION AGREEMENT FOR OTTER ACRES SUBDIVISION
After discussion, motion to approve was made by Alderman Torgerson,
seconded by Alderman Xikulecky, carried unanimously.
(p) CONSIDERATION OF BID ON AIRPORT APRON
City Engineer Anderson distributed information showing a reduced bid
that has been negotiated with the only bidder on the airport apron, pre-
viously rejected. The contractor now bids 5104,000, or $51,000 less
than the first'bid, and the Airport Commission would like to proceed.
City Attorney Anderson gave the opinion that it would be legal to ac-
cept the bid, since there is only one bidder and no one is barmed.
Council can rescind their previous action and use the same specifica-
tions. It was noted this project is funded 2/3 by the State and 1/3 by
the City, with the City paying its share by borrowing from the Water/
Sewer fund. City cost will be repaid by hangar rentals.
Notion was made by Alderman Nlinar to approve the bid by Xueller's, and
adopt Resolutions No. 8866, 8867 and 8868. Notion was seconded by
Alderman Mikulecky and carried unanimously.
(q) CONSIDERATION OF QUESTIONS ON HIGHWAY 15 SOUTH CONSTRUCTION
Mayor Ackland requested information from MX/DOT representative Gene
Setrum concerning access to Lynn Road from northbound Highway 15. Lynn
Road has been substantially narrowed at South Grade Road as part of the
new construction, causing access problems at Pizza Hut, Fitzloff Hard-
ware and Farm & Home Store especially. During lengthy discussion, Mr.
Setrum explained XX/DOT's reasons for the changes. Earl Fitzloff,
Fitzloff Hardware, presented a letter of concern from his business and
read a letter from the Farm & Home Store owner Bill Backen. Mr. Setrum
recommended these letters be forwarded to District Engineer Pat Hughes
along with a Resolution from the City requesting changes, as well as
any other letters from the hospital, police department, other business-
es, etc.
Notion was made by Alderman Xikulecky that Resolution No. 8869 be sent
to XX /DOT requesting a left turn at the intersection. Seconded by
Alderman Torgerson, carried unanimously.
10. MISCELLANEOUS
(a) COMMUNICATIONS FROM FINANCE DIRECTOR
Finance Director Ken Merrill reported that the open houses at the new
5
CITY COUNCIL MINUTES - SEPTEMBER 27, 1988
0
Wastewater Facility and Police Station had been well received on Sep-
tember 24, with several hundred people attending each one.
Finance Director Merrill distributed the proposed 1989 budget and re-
viewed it briefly. The budget is balanced, with an estimated revenue
surplus of $39,000. Revenues must be estimated at this time, since the
State has changed its method of computations for real estate tax. De-
partment requests for additional staff have been deleted from the docu-
ment and department heads have been informed they may respond to the
cuts before final adoption.
Motion was made by Alderman Nlinar to review the budget at a special
meeting on October 6, 1988 at 7:00 p.m. Motion seconded by Alderman
Mikulecky and carried unanimously.
(b) COMMUNICATIONS FROM ALDERMAN MLINAR
Alderman Mlinar requested that the police department be informed of
parking space available for police vehicles in the old fire barn.
(c) COMMUNICATIONS FROM ALDERMAN TORGERSON
Alderman Torgerson noted that the Council minutes of September 9, 1988 .
do not reflect adoption of a Resolution that was intended to be passed
on that date. Accordingly, Alderman Torgerson made a motion to approve
the request for a license and issue setup license for the bowling alley
by adoption of Resolution No. 8870. Motion was seconded by Alderman
Nikulecky and carried unanimously.
(d) COMMUNICATIONS FROM ATTORNEY ANDERSON
Attorney Anderson requested that the council consider a liquor
license request for Spanky's at the special meeting to be held on
October 6, 1988.
11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
(a) VERIFIED CLAIMS
The motion was made by Alderman Torgerson, seconded by Alderman Carls,
to approve and authorize payment from the appropriate funds. Motion
unanimously carried.
12. ADJOURNMENT
There being no further business, the meeting adjourned at 10:50 p.m.
•
0
IXDTBS
SPECIAL CITTY COUNCIL MHBTIIG
FRIDAY, SEPTEMBER 30, 1988
Mayor Ackland called the special meeting to order at 5:15 P.X. Present were:
Mayor Paul L. Ackland, Aldermen Mike Carla, Marlin Torgerson, and Pat Xiku-
lecky. Absent: Alderman John Xlinar. Also present: City Attorney G. Barry
Anderson.
Mayor Ackland explained the purpose of the meeting was to issue an intoxicating
liquor license to Tom Dolder for Spanky's.
Following discussion, Alderman Carla moved to approve the license on a 30 -day
basis and advertise and hold a public hearing on October 25, 1988 at 8:00 P.M.
Motion seconded by Alderman Xikulecky and unanimously carried.
There being no further business, the meeting adjourned at 5:20 P.m.
0
0
e�,
MINUTES
SPECIAL CITY COUNCIL MEETING
MONDAY, AUGUST 29, 1988
Mayor Ackland called the special meeting to order at 8:00 P.M. Present were:
Mayor Paul L. Ackland, Aldermen Mike Carls, John Mlinar and Pat Mikulecky. Ab-
sent: Alderman Marlin Torgerson. Also present: City Administrator Gary D.
Plotz, Insurance Consultant Mark Flaten and Insurance Agent Dennis Potter.
LONG -TERM DISABILITY
Following discussion of the increased benefits to City employees under the pro-
posed program, the motion was made, seconded and unanimously carried to change
the carrier on long -term disability to Mutual Benefit.
GROUP HEALTH INSURANCE
It was recommended that the City go to a self - insured program with CC Systems
acting as the claims administrator and Select Care as the Preferred Provider
Organization (PPO). Following discussion, the motion was made, seconded and
unanimously carried to accept the Select -Care Plan,
LIFE INSURANCE
It was recommended that the City retain Minnesota Mutual as the carrier for life
insurance. Following discussion, the motion was made, seconded and unanimously
carried, to continue with Minnesota Mutual.
There being no further business, the meeting adjourned at 8:30 P.M.
r
0
0
,o.ur -404 YA. DIIMTMFMT Or COMMFIIp
r.ser - exewar tea caww
►sAW 91 e.NaA PasRdts MstaN i SEPTEMBER 1963
PLaN same, any amen b rrnw rnd.aar.0 iro46aq ZIP Coda)
SS3
REPORT OF BUILDING OR
ZONING PERMITS ISSUED
AND LOCAL PUBLIC
CONSTRUCTION
103500 27 8 9999 035 1 0
26 9999 02730
JANES RARKA 91.96 OFFICIAL
It vow building permit system has changed,
mark (X) appropriate box below and explain
CITY HALL 37 WASHINGTON AVE BEST
In somrnenle.
HUTCHINSON NN 55350
❑ Discontinued Issuing permits
❑ Merged with another system
❑ Spin Into two ot more systems
❑ Amuxed land areas
PLEASE COMPLETE O MAIL
❑
Mad other changes
THIS FORM ON OR BEFORE OCTOBER < 19
If no permits were issued doing
Bu�eeu of the Carew
Instructions are Included. For
this period, mark !X) in the Mx —e ❑
1201 Ent Tenth f4n1
further easinmcs, call collect
end return this form
JeffenoneRe, IN 47132
(301)763-7244.
NEW RESIDENTIAL
PRIVATELY OWNED
PUBLICLY
OWNED
Number
of
Valuation of
Numbs
of
Valuation of
HOUSEKEEPING
Item
BUILDINGS
No.
Housing
construction
Housing
construction
BlAwi gs
wilts
Omit Canty
Buildings
n0
units
Omit cane
1.)
lot
let
gel
lei
111
fill
Single - family houses, detached
Exclude mobile Mmes.
101
4
4
549,776
Single- family Muses, attached
- Separated by ground to roof wag,
-No units above or blow, and
- Separate heating systems and utility meters.
(Count each unit as a separate building)
102
Two - family buildings
103
Three. and four -family, buildings
104
1
4
131,475
Fwe-ar -more family buildings
106
TOTAL - Sum of 101 -101 —>
101
5
S
68
NEW RESIDENTIAL
PRIVATELYOWNED
PUBLICLYOWNED
Number
of
Valuation of
Number
of
Valuation of
NONHOUSEKEEPING
Item
No.
BWNkga
Rooms
Buildings
Rooms
BUILDINGS
construction
Omlt cans
comtruction
Omit cents
gel
(b)
(c)
Idl
gel
111
191
Hotels, motels, and tourist cabins
(transient accommodations only)
213
Other nonhousekeeping shelter
214
NEW
PRIVATELYOWNED
PUBLICLYOWNED
Number
Valuation of
Number
Valuation of
NONRESIDENTIAL
Item
BUILDINGS
No.
of
construction
of
construction
buildings
Omit cane
buildings
Omit cants
1.1
IN
Ic)
Idl
bl
Amusement, social, end recreational
311
Churches and other reli Icus
319
'
Industrial
320
Parking garages lbuildings and open deckedl
321
Service stations and repair garages
322
Hospitals and institutional
323
Offices, banks, and professional
324
Public works and utilities
325
Schools and other educational
326
Stores and customer services
327
1
20.00n
Other nonresidential buildings
328
2
Structures other than buildings
329
ADDITIONS,
PRIVATELY OWNED
PUBLICLYOWNED
Number
Valuation of
Number
Valuation of
ALTERATIONS, AND
hem
CONVERSIONS
No.
of
construction
of
Construction
buildings
Omit cents
buildings
Omit care
le)
let
(c)
Id)
id
Residential - Clessity additions of
garages and carports in item 438.
431
23,065
Nonresidential and nonMusekeeping
437
3
396,000
Additions o1 residential garages eW carports
larachad and detached)
438
6
MiI -31 SIGN -1 31 PERMITS - $1,167,045 TOTAL VALUATION PLEASE CONTINUE ON REVERSE SIDE �
�_-1' r l +Y
DEMOLITIONS AND
PRIVATELY OWNED
PUBLICLY OWNED
Nuniar d
fharr►ar d
' RAZING OF
BUILDINGS
No.
Bwklnpa
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s
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6410
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1649
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• . ,, � '.' .:
INDIVIDUAL PERMITS AUTHORIZING CONSTRUCTION VALUED AT $500,000 OR MORI
Phase prw Wo the folbwkq Information for owh pirmit sutlwrfaIng cornbuction vsk ad d 11600.000 «maa
snared In section I through N.
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A» you aware of any nata paemMaswYy (5 No ❑ Y" - Plsaaa pfw additional Infomution In CwwwrN.
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587 -5151
210
ON
MINUTES
Parks & Recreation Board
Wednesday, July 27, 1988
Civic Arena
5:00 PM
Members Present: Lyle Block, Linda Martin, Roger Haggenmiller, Roy Johnsen.
Also Present were Bruce Ericson, Mary Haugen, and Sue Larson.
The meeting was called to order at 5:30 PM when a quorum was reached.
The Minutes dated June 29, 1988 were approved by a motion made by Roger
Haggenmiller and seconded by Roy Johnsen.
CIVIC ARENA IMPROVEMENTS
Two new doors, and the replacement of the end mats at the arena will be
requests on the 1989 budget.
LEASE AGREEMENT WITH HIGH SCHOOL FOR 1988 -89 SCHOOL YEAR
The lease agreement was approved except for the tennis courts. That portion
will be considered after a report is submitted by the task committee. The
committee consists of Bruce Ericson, Gary Plotz, John Mlinar, Glen Matejka, Dr.
George Gordon and Jenny Jones.
1988 WOMEN'S MODIFIED NATIONAL TOURNAMENT
The board received a report on preparations for the tournament.
MISCELLANEOUS
Lyle Block informed the board that Peggy Shaffer has resigned from the board.
The meeting was adjourned at 6:15 PM by a motion made by Roy Johnsen and
seconded by Linda Martin, the board unanimously agreed.
The next meeting of the Parks & Recreation Board will be Wednesday, August 31,
1988 at 5:00 PM at the Senior Center.
HUTCHINSON AIRPORT COMMISSION
Monday, September 26, 1988
0
Members Present: Doug McGraw, Dennis Kahl, Mayor Paul Ackland, Don Pankake,
Dave Skaar.
Members Absent: John Miller
Guest: Bernie Knutson, Greg Kokesh
Meeting called to order 8:30 p.m.
Motion made by Dave Skaar, seconded by Don Pankake to move ahead with
airport apron project at the price of $105,000.00 provided the City
Attorney approves awarding the bid. Passed unanimously.
Meeting adjourned at 9:53 p.m.
Submitted by Doug Meier
9
•
0
September 27, 1988
The library board met on September 27, 1988, at 5:00 P.M. in the library
meeting room with the following members present: Ralph Bergstrom, Debra
Barr, Bill Scherer, Terry Eilertson, Joyce Beytien, and Mary Henke.
Mary Henke reported on the expenses incurred for the pieces of art work
for over the fireplace. The expenses for the watercolor by Sally Cone were S
8 136.93. The expenses for the quilt by the Crow River Quilters were 8 76.69.
In both cases, most of the labor was donated. A discussion followed centering
on other possibilities for additional art work to be commissioned such as an
oil painting by Sandy McCormick and a mural by the Hutchinson Elementary
School students.
Jay Beytien made a presentation outlining a plan for permanent Christmas
lighting for Library Square. The proposal accompanies these minutes. The
expected cost of the project would be a maximum of $ 2,500. Bill Scherer
moved to accept the lighting installation plan as outlined by Jay. Berry
seconded the motion. The motion passed by a 5 - 0 vote.
Terry asked for board approval to display art work in the library by an ar-
tist-in- residence at the public elementary school. Approval was given.
The motion was made and seconded that the meeting be adjourned. Motion carried.
~f) Iaiz� e
Mary Henke
Secretary Pro-Tem
REQUEST FROM THE HUTCHINSON COUNCIL FOR INSTALLATION OF PERMANENT ELECTRICAL
LINES AND PLUG -IN BOXES IN LIBRARY SQUARE.... TO BE USED FOR LIGHTING LIBRARY
SQUARE DURING THE CHRISTMAS SEASON.
The request included:
1. Buried electrical cables and plug -in boxes along the 18 flowering crab
trees from Main street to the LIbrary with feeder lines to the two blue spruce
trees that are also lighted.
2. Permanent lighting boxes and timers on the library itself for outlining
the original library with lights during the season.
2. Underground cable for future installation of light poles at the hub
of the sidewalks in front of the old library entrance. (Our request
was for two poles, but since that time we have been told that the area
would look better with a pole at the four intersections, and we understand
there are four poles available. Of course, when they will be put in place
might necessitate another wait. The poles are like those you now have in
front of the new entrance).
The Downtown Business Associationcan pay for the cost of the bee lights for
the 18 crab trees -- hopefully in pink to set off the white lights outlining
the original library roof.
The tree lights that have been strung from the elm trees along Main Street
the past two holidays are strung temporarily from tree to tree. These trees
will be taken down before the 1989 planting of the Redmond Linden trees along
Main Street. If the new lighting on the crab trees can be installed this
fall, the forestry department would like to remove the elm trees before
Christmas so the new trees can be planted early next spring.
Presenters of the request were:
Bruce Ericson, Hutchinson Parks S Recreation Department
Lyle Block, Chairman, Hutchinson Park Board
Gary Moen, President, Hutchinson Downtown Business Association
Dolores Brunner, Member, Hutchinson Downtown Business Association
Jay Beytien, member, Hutchinson Downtown Business Association
September 7, 1988
The City Council okayed this positive improvement for the city
upon approval from the Hutchinson Library Board.
0
�0 a'o, i
City of Hutchinson p �►�'
y
FEE: as. o0 APPLICATION FOR GAMBLING DEVICES LIC �az�$ � oved b
uflding ,
Fire ,
Application shall be submitted at Police
least _ days prior to the Gambling occasion
I. (doh k'% .2 r AND I. L-(1 (Ed tCNw- A P
Name of Authorized Officer of Name of Designated 'Gambling
Organization Manager
Hereby submit in duplicate this application for a license to conduct
the game of bingo in accordance with the provisions of the City of
Hutchinson Ordinance NO. 655 and Minnesota Statutes Chapter 349
for the license year ending \ '� 2 R .
Signatures:
Authorized Officer of Organization Desig ed Gambli Manager of
organization
A. The following is to be completed by the duly authorized officer
of the organization:
1. True Name: V , -2 e '(fob
(last) (first) (middle)
2. Residence Address: L C) ' MR.
(street) (city) (state) (zip)
3. Date of Birth: 4. Place of Birth le.W,.Ntinia 'q y1�A,
(mo /day /year) (city /state)
5. Have you ever been convicted of any crime other than a traffic
offense? Yes No _)L_. If Yes, explain
B. The following is to be completed by the designated gambling manager
of organization:
1. True Name: l c c
(last (first) (middle)
2. Residence Address: qo, Ve 3 \-S.J sbc\ -Mn
(street) (city) (state) (zip)
3. Date of Birth: 1,4 S / y 1 4. Place of Birth:
(mo /day /year) (city /state)
4 --14-
r -
5. Have you ever been convicted of any crime other than a
traffic offense? Yea No --%—. If yes, explain
6. How long have you been a member of the organization?
7. Attach a copy of the official resolution or official act on
designating you gambling manager.
C. Game Information:
1. Place where gambling devices will be used V r-ks -, APO tT 9oln
2. Date or dates gambling devices will be used 1111:11RE
(date and /or day(s)
3. Hours of the day gambling devices will be used: of week)
From To .M.
4. Maximum number of players •5 O
5. Will prizes be paid in money or merchandise?
6. Will refreshments be served during the time the gambling
devices will be used? Yes ✓ No . If' so, will a charge
be made for such refreshments? Yes ✓NO
D. Organization Information:
1. Address where regular meetings are held
2. Day and time of meetings 1''k VC). . n� Qcs, - y oc� ?4)
3. Is the applicant organization organized under the laws of the
State of Minnesota? Yes ✓ No
4. How long has the organization been in existence?
4a. How many members in the organization? 'I O
5. What-is the purpose of the organization?
6. Officers of the Organization:
Name Address Title
7. Give4names of officers or any other persons paid for services
to the organization:
Name Address Title
0
D. Organization Information: (Continued)
S. In whose custody will organization records be kept?
. Name 1-r%c�tCo,o o Address
9. If the organization carries sufficient insurance to compensate
the players in the event any injury is sustained by players
while gambling devices are used, or while on the licensed
.premises, please state the
Name of Insurer C and Policy No.�rnP- Pf� -sJSb�
8 64
10. Have you (Manager & Officer) read, and do you thoroughly
understand the provisions of all laws. ordinances, and
regulations governing the operation and use of gambling devices?
u's
11. Attach a list of all active members of the organization.
•
E. The following information is provided concerning a fidelity
bond given by the gambling manager in favor of the organization.
1. Name of bonding company
2. Address of bonding company
3. Amount and duration of bond
!,. Application is hereby made for waiver of the bonding
requirements. Yes No
I declare that the information I have provided on this application
is truthful, and I authorise the City of Hutchinson to investigate
the information submitted. Also, I have received from the City of
Hutchinson a copy of the City Ordinance No. 655 relating to gambling,
and I will familiarize myself with the contents thereof.
bignature or a
Date: q /ern
car
Subscribed and sworn to before me a notary public on this
19
Signature of Notary Public
Commission expires on
Subscribed and sworn to before me a notary public on this
19
Signature of Notary Public
Commission expires on
Social Security Number:
0 MN Business ID Number:
EF
day of
day of
PUBLISHED IN THE HUTCHINSON LEADER
THURSDAY, OCTOBER 6, 1988
0
PUBLICATION NO. 3933
C I T Y O F H U T C H I N S 0 N
P U B L I C N O T I C E
198 9 BUDGET
PUBLIC HEARING
8:00 p.m.
Tuesday, October 11, 1988
The City Council of the City of Hutchinson will meet to hold a
public hearing on the 1989 Budget at this time.
If you have input to assist the Council you are welcome to speak
or submit written suggestions including:
• New program you wish the City to undertake
• Existing programs you wish the City to reduce or drop
• Suggestions for potential savings
• Suggestions for new revenue sources
0
✓ _Lq
tit
(612) 587 -5151
ti HL/TCH' CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
- - -- HUTCHINSON, MINN. 55350
OCTOBER 10, 1988
TO: MAYOR k "CITY COUNCIL
-----------------------------------
FROM: KEN MERRILL, FINANCE DIRECTOR
SUBJECT: GENERAL FUND BUDGET ADJUSTMENTS
Adjustments have been completed to the General Fund budget for
1989 as the city council reviewed last Thursday evening.
Ajustments made are summarized below: Addition (Deletion)
CITY ATTORNEY
Contract adjustment $1,500
Codification 5,000
CITY HALL
• Roof Repair (Cap.Proj) (17,500)
Sound System 1,500
POLICE
School Liaison 31,427
Vehicle Rent (3,500)
Multi— Jurst. Task Force 3,045 + **
* * *+ (Added after Thursday's Meeting)
ENGINEER
STREET
PARK
CEMETERY
Trade of $1,000 for typewritter
Trade of $5000 to Overtime from Motor Fuels
Trees 2,500
Building (10,000)
Road Improvements (2,300)
UNALLOCATED
Liab Insurance 6,000
Historical Society 5,000
Water Carnival 1,000
Chamber of Commerce 2.000
0/
LEVY LIMIT
SPECIAL LEVIES
BONDED INDEBTNESS
FIRE HALL
LIBRARY
RECREATION
S.A. BOND
S.A. BOND
S.A. BOND
S.A. BOND
S.A. BOND
S.R. BOND
S.A. BOND
S.A. BOND
S.A. BOND
S.A. BOND
S.A. BOND
S.A. BOND
CITY OF HUTCHINSON
SPECIAL & GENERAL TAX LEVY
1988 & 1969
BLDG.
1976
1977
197E
1979
1980
1981
1982
19B3
1984
1985
1986
1987
CERTIFICATES OF IN DEBTNESS
RECORDING POLICE DEPT
TRUCK REFURBISH
ARMORY BONDS
UNFUNDED LIABILITY - PENSION
TOTAL LEVY
REDUCTION
DEBT SERVICE
GENERAL FUND
TOTAL TAXES
LEVY
1988 1989
-------------------------------------
1,324,237 $1,296,242
111,300
69,900
67,500
0
60,000
90,000
40,000
80,000
50,000
50,000
40,000
49,000
72,000
72,000
106,300
87,900
65,400
0
60,000
130,Otd
40, Or
65, Oft
50,000
50,000
80,000
49,000
60,000
72,000
104,500
871,700
1,0000
12,000
20,000
0 32,000
150
2,196,087
871,700
1,324,387
2,196,087
7,000
9,500
" $2,364,842
- 94,796
2,270,046
1,020,100
1,249,946
2,270,046
0
vs
•
•
BEGINNING FUND BALANCE
RECEIPTS
DISBURSEMENTS
TRANSFERS
POLICE FACILITY
n
U
ENDING FUND BALANCE
CITY OF HUTCHINSON
GENERAL FUND
FUND BALANCE SUMMARY
1988 1989
1986 1987 BUDGET BUDGET
---------------------------------------------------------
$ 828,614 $ 992,624 $ 1,090,437 $ 912,418
4,140,873 3,708,876 3,609,793 4,063,507
(3,416,863) (3,611,063) (3,667,812) (4,063,507)
(560,000) (120,000)
------------------------------------------------
$ 992,624 $ 1,090,437 $ 912,418 $ 912,418
CITY OF HUTCHINSON
GENERAL FUND
DETAIL OF REVENUE BY SOURCE
SOURCE
TAXES
GENERAL LEVY
BOND & INTEREST LEVY
DELIGUENT TAXES
PENALTIES & INTEREST
TOTAL TAXES
4191:12t:l*,
INTOXICATING BEVERAGES
NON- INTOXICATING BEVERAGES
CIGARETTE
DOG
OTHER LICENSES
TOTAL LICENSES
a::77iu.
BUILDING
PLUMBING
VARIANCES & CONDITIONAL USE
OTHER PERMITS
TOTAL PERMITS
FEES
FINANCIAL FEES
PLANNING FEES
FRANCHISE FEES
TOTAL FEES
INTERGOVERNMENTAL REVENUE
LOCAL GOVERNMENT AID
HOMESTEAD CREDIT
ENERGY GRANT
TRANSPORTATION GRANT
AIRPORT MAINTENANCE REIMBURSEMENT
POLICE PENSION - AUTO TAX
FIRE RELIEF - INSURANCE CONTRIBUTION
MINN. STATE AID STREET MAINTENANCE
BUILDING PERMIT REFUND
STATE POLICE TRAINING FUND
TOTAL INTERGOVERMENTAL REVENUE
FINES & FORFEITS
---------------------------
COURT FINES
PARKING FINES
TOTAL FINES & FORFEITS
1986
ACTUAL
1987 1988
ACTUAL ADOPTED
1969
BUDGET
S 913,030 f
941,395
$ 11324,387 $
1,249,946
25,224
2,742
2,700
2,700
46,166
31,906
20,000
20,000
1,718
371
900
900
986,138
973,672
11345,287
1,270,846
169774
16,050
13,300
16,000
3,396
2,742
2,700
2,700
554
519
550
525
154
146
75
150
415
470
350
450
21,293
19,927
16,975
19,825
79,386
112,069
51,000
70,000
4,128
3,612
4,000
419 0
680
190
700
14,000
933
1,675
1,000
1, 0
65,127
117,546
56,700
759200
10,000
1,198
943
600
BOO
11,705
12,754
11,000
14,000
22,903
13,697
11,600
14,800
861,002
909,716
909,704
1,320,718
328,682
308,107
1,000
14,351
12,000
30,000
57,418
97,435
59,000
91,000
6,500
10,957
6,500
6,500
45,583
49,428
42,000
46,000
29,174
30,600
28,000
32,000
14,235
14,385
14,500
14,500
5,595
6,000
2,142
2.512
4,400
2,500
1,345,736
1,443,086
1,076,104
1,549,218
35,111
39,495
35,000
35,000
1,715
822
1,800
500
36,826
40,317
36,800
35,500
: f
CITY OF HUTCHINSON
GENERAL FUND
DETAIL OF
REVENUE BY SOURCE
1986
1987
1988
1989
SOURCE
ACTUAL
ACTUAL
ADOPTED
BUDGET
CHARGES FOR SERVICES
---------------------------
CEMETERY
21,810
21,419
22,000
20,000
DEPUTY REGISTRAR
70,385
79,049
739000
79,000
RECREATION FEES
114,893
119,119
104,307
107,737
RECREATION BLDG - CONCESSION
17,318
6,866
12,000
6,900
RECREATION BLDG -RENT
27,668
25,555
26,000
POLICE DEPT REVENUE
528
1,282
3,314
3,500
PARK CONCESSION REVENUE - ROBERTS
12,521
17,125
18,000
18,000
PROJECT ADMINISTRATION FEES
48,662
37,346
40,000
24,000
ENGINEERING FEES
113,545
87,138
70,000
108,000
ASSESSMENT SEARCH FEES
1,248
2,485
1,000
10,000
ALARM FEES
3,275
3,360
3,200
3,400
CIVIC ARENA
729650
79,462
83,511
83,825
CAMPGROUNDS
2,426
4,688
5,000
5,000
TRANSIT COLLECTIONS
13,589
13,790
14,000
14,000
OTHER
8,817
4,259
6,000
6,000
TOTAL CHARGES FOR SERVICES
501,667
505,056
480,887
515,362
COLLECTIONS FOR OTHER AGENCIES
------------------------------------
0UILDING PERMIT SURCHARGE
2,088
286
200
200
MISCELLANEOUS
INTEREST EARNINGS
31,944
44,016
34,000
34,000
RENTS - MISC
3,530
RENTS - BUILDINGS
4,198
7,685
9,000
7,600
RENTS - HANGARS
8,725
9,940
0
0
GAS SALES
21,200
19,897
30,000
30,000
SENIOR CTR. RENTS
4,199
3,789
41500
4,756
SENIOR CTR. FUND RAISER
19,238
38,145
45,440
42,600
PARK FEES
2,134
4,083
3,000
4,000
FORESTRY SALES
1,660
1,304
2,500
1,300
REFUNDS & REIMBURSEMENTS
29,797
9,198
6,000
7,500
WATER /SEWER REMIBURGEMENT
21,749
22,134
22,000
22,000
FIRE DEPARTMENT REIMBURSEMENT
840
1,462
800
800
CONTIBUTIONS & DONATIONS
1,502
4,958
1,500
1,500
OTHER REVENUES
2,031
1,871
500
500
GENERAL FUND BALANCE
178,019
0
TOTAL MISCELLANEOUS
152,747
168,462
337,259
156,556
130,696
TRANSFERS FROM OTHER FUNDS
---------------------------
37,786
LIQUOR STORE
110,000
110,000
110,000
1.10,000
UTILITIES COMMISSION
300,000
300,000
300,000
300,000
IRE DEPARTMENT - COUNTRY ACCOUNT
16,867
14,660
16,000
16,000
EVENUE SHARING
555,930
TOTAL TRANSFER
982,797
424,660
426,000
426,000
GENERAL FUND TOTAL
5 4,137,322 $
3,706,729 $
31787,812
$ 4,063,507
CITY OF HUTCHINSON
GENERAL FUND
SUMMARY OF
EXPENDITURES BY
DEPARTMENT
0
1986
1987
1988
1989
ACTUAL
ACTUAL
BUDGET
BUDGET
-------------------------------------------------------------------------------------------
MAYOR & CITY COUNCIL
E 27,664
31,793 $
33,172 3
32,940
=r
CITY ADMINISTRATOR /CITY CLERK
129,274
134,374
137,563
141,512
ELECTIONS
5,069
71124
3,401
2,768
FINANCE
194,231
2049583
203,971
225,914
MOTOR VEHICLE
67,963
78,089
55,441
64,074
ASSESSING
21,922
20,300
19,700
20,700
CITY ATTORNEY
36,213
52,973
34,700
41,000
PLANNING & ZONING
18,766
12,051
11,620
12,475
LIBRARY
61,253
.59,800
65,255
68,791
POLICE DEPARTMENT
735,232
791,786
776,508
841,767
FIRE DEPARTMENT
84,556
95,408
97,674
104,0
COMMUNITY SERVICE OFFICIER
31,944
34,146
38,214
30,482
SCHOOL LIAISON
22,039
EMERGENCY MANAGEMENT
235
862
775
13,238
BUILDING INSPECTOR
78,325
71,164
59,841
61,908
SAFETY COUNCIL
150
150
150
150
FIRE MARSHAL
42,279
41,228
46,471
50,840
ENGINEERING
$ 173,259
$ 193,145 S
194,124 $
224,454
0
CITY OF HUTCHINSON
GENERAL FUND
SUMMARY OF EXPENDITURES BY DEPARTMENT
PAGE 2
---------------------------------
STREETS & ALLEYS
r•
MAINTENANCE ACCOUNTS
CEMETERY
CITY HALL
PARKS & RECREATION ADMINISTRATION
RECREATION DEPARTMENT
SENIOR CITIZEN CENTER
CIVIC ARENA
PARK DEPARTMENT
RECREATION BUILDING
•IRPORT
TRANSIT
COMMUNITY DEVELOPMENT
ENERGY COUNCIL
DEBT SERVICE
UNALLOCATED
FUND TOTAL
U
PAGE 2
1986
1987
1988
1989
ACTUAL
----------------------------------------------------------
ACTUAL
BUDGET
BUDGET
356,212
355,117
350,567
366,040
64,087
60,003
85,100
89,900
41,040
44,482
44,170
49,132
39,629
36,279
40,998
41,856
81,706
87,315
69,781
95,151
117,876
145,316
142,755
153,472
44,878
70,109
75,605
78,815
121,045
129,443
112,083
112,411
349,669
370,970
365,709
414,116
56,773
40,286
60,634
57,366
47,075
50,265
50,325
55,075
78,742
114,366
63,219
129,016
31,151
30,099
33,150
33,150
0
16,066
12,000
30,000
59,796
45,000
57,000
776,746
----------------------------------------------------
181,591
434,420
341,040
E 3,976,760
3,560,685 S
3,824,096 $
4,063,507
RESOLUTION NO. 8878
RESOLUTION APPROVING 1989 TAX LEVY, COLLECTIBLE IN 1989
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MCLEOD
COUNTY, MINNESOTA:
THAT the following sums of money be levied for the current year, collec-
tible in 1989, upon the taxable property in said City of Hutchinson for the
following purposes:
General Fund -
General Revenue
$1,184,691.00
Library
65,255.00
Debt Service
G.O. Bonds
- Special Assessment
760,500.00
1977 - $
60,000.00
1978 -
130,000.00
1979 -
40,000.00
1980 -
65,000.00
1981 -
50,000.00
1982 -
50,000.00
1983 -
80,000.00
1984 -
49,000.00
1985 -
60,000.00
1986 -
72,000.00
1987 -
104,500.00
Debt Service
G.O. Bonds
- Fire Hall
106,300.00
G.O. Bonds
- Library
87,900.00
G.O. Bonds
- Pool & Gymnasium
65,400.00
$2,270,046.00
Provision has been made for payment of the City's share of Public Employee
Retirement Association's contributions for the ensuing year.
BE IT FURTHER RESOLVED:
THAT there is a sufficient sum of monies in the Debt Service Funds of the
City, together with the above Debt Service Fund tax levy, to pay principal and
interest in 1989 on all outstanding bond issues, and the deferred annual tax
levies previously certified to the County Auditor are hereby canceled, and
replaced by above debt service tax levy.
The City Clerk is hereby instructed to transmit a certified copy of this
Resolution to the County Auditor of McLeod County, Minnesota as required by law.
Adopted by the City Council this 11th day of October, 1988.
ATTEST:
Gary D. Plotz, City Administrator
Paul L. Ackland, Mayor
11
•
•
S (�
0
•
RESOLUTION 10. 8879
RESOLUTION ADOPTING THE GENERAL FUND FOR FISCAL YEAR 1989
BE IT RESOLVED BY THE CITY OF HUTCHINSON:
THAT the Annual Budget of the City of Hutchinson for the fiscal year
beginning January 1, 1989, which has been submitted by the City Administrator
and modified and approved by the City Council is hereby adopted; the totals of
said budget and the major divisions thereof being as follows:
GRnRAL FUND
REVENUES AVAILABLE
CURRENT REVENUE
Taxes $1,270,846.00
Licenses 19,825.00
Permits 75,200.00
Fees 14,800.00
Inter - Governmental Revenue 1,549,218.00
Fines 35,500.00
Charges for Services 515,362.00
Collections for Other Agencies 200.00
Miscellaneous 156,556.00
Transfers from Other Funds 426.000.00
TOTAL AVAILABLE $4,063,507.00
REQUIREMENT
APPROPRIATIONS
Personal Services $2,458,689.00
Supplies 303,699.00
Other Services & Charges 922,744.00
Miscellaneous 25,325.00
Capital Outlay 147,050.00
Principal and Interest 57,000.00
Other Expenses 149.000.00
TOTAL APPROPRIATIONS $4,063,507.00
Adopted by the City Council this 11th day of October, 1988.
• ATTEST:
Gary D. Plotz, City Administrator
Paul L. Ackland, Mayor
180 EAST 3fd STREET
PO N
CCCKABOX TQ MINNESOTA 55321
(612) 286 -2173
September 26, 1988
City of Hutchinson
37 Washington Avenue West
Hutchinson, MN 55350
RADUALL & OLSEN
- ATPDRMEYS AT LAW -
WILLIAM S RADZWILL
BRIAN M. OLSEN
ANDREW -L MacARTHUR
Cokato
REPLY TO
Re: Town of Hassan Valley
Gentlemen:
EDGENKCOD PROFESSIONAL BLDG
705 CENTRAL AVENUE EAST
PO BOX 369
MICHAEL, MINNESOTA 55376
METRO: (612�G71930/c��sliie�
A
V v A�4
ti
MOW �►
In 1986, our office represented the Town of Hassan Valley in
negotiation for a forced main for your wastewater treatment facility.
I had various correspondence and discussions with your City Attorney
Jim Schaefer. At the termination of our discussion in November of
1986, I reached an agreement with Mr. Schaefer wherein the Township
was very amicable to let the City of Hutchinson place their forced
main over the town road east of the Crow River and north of the
existing plant. Also, part of our arrangement was that the City
would reimburse the Township for my services in exchange for the
easement. After reaching this agreement with Mr. Schaefer, shortly
thereafter Mr. Schaefer was disbarred and the City of Hutchinson
proceeded in a separate direction and also hired separate counsel.
However, the Town of Hassan Valley has gone to a great deal of expense
in trying to meet the needs of the City of Hutchinson.
On behalf of the Town Board of the Town of Hassan Valley, I am
requestin that the City follow through on the original agreement with
r. Schaefer an prior city council for reimbursement for my
services. Therefore, please submit to the Town of Hassan Valley a
voucher in the amount of $945.00.
If you have any questions concerning this matter, do not hesitate
to contact our office.
sincerely,
William S. Radzwill
RADZWILL & OLSEN
WSR;dt
enc.
i
180 FAST 3rd STREET
PO BOX N
COKATO. MINNESOTA 55321
(612) 286 -2173
August 10, 1988
RADZWILL & OLSEN
- ATTORNEYS AT LAW -
WILLIAM S. RADZWILL
BRIAN M. OLSEN
ANDREW J. MocARTHUR
Cokato
REPLY TO:
Township of Hassan Valley
c/o Wayne E. Oliva
RR 2, Box 139
Hutchinson, MN 55350
RE: Billing for William S. Radzwill time only
EDGEWOOD PROFESSIONAL BLDG
705 CENTRAL AVENUE EAST
PO BOX 369
ST MICHAEL, MINNESOTA 55376
METRO (612) 497 -1930
10 -06 -86
Conference with Bob Fratzke regarding
45 min
easment from City of Hutchinson- -
Electric - Sewer Lines -- Gas Lines
10 -13 -86
Review file and easement
30 min
10 -14 -86
Conference with Bob Fratzke; review
1 hour
45 min
M.P.C.A; regarding study, Phase I,
Wastewater Treatment Plan
10 -20 -86
Review file -- Prepare for meeting
15 min
10 -22 -86
Call from Wayne Oliva meeting date
15 min
11 -10 -86
Attend special meeting at Town Hall
3 hours
City of Hutchinson - -force main counts
11 -12 -86
Call to Jim Schaefer
15 min
11 -13 -86
Call from Jim Schaefer
15 min
11 -14 -86
Call to Wayne Oliva Construction
15 min
11 -18 -86
Call from Jim Schaefer
15 min
11 -21 -86
Conference with Jim Schaefer; view
3 hours
property regarding road easement at
Iutchinson
TOTAL TIME OF WILLIAM RAD7WILL = 10
HOURS 30 MINUTES
1.0 HOURS 30 MINUTES @ $90 /HOUR =_
$945.00
•
i declare under penalty of law that this account, claim
and demand is just and correct and that n0 nart has been
paid.
William S. Radzwill
91
CITY COUNCIL MINUTES - MAY 12, 1987
.I The motion was made by Alderman Carls, seconded by Alderman Mikulecky,
to approve the adjustment. Motion carried unanimously.
9. NEW BUSINESS
(a) CONSIDERATION OF BRIAN JAMES BROWN TO HUTCHINSON POLICE DEPARTMENT
RESERVE FORCE
Alderman Torgerson moved to approve the appointment of Brian James
N Brown to the Police Department Reserve Force. Motion seconded by
(o Alderman Mikulecky and unanimously carried.
_ (b) CONSIDERATION OF RECEIVING REPORT AND CALLING FOR PLANS AND
m SPECIFICATIONS ON PROJECT NO. 87 -35, WOODRIDGE ADDITION
Q Attorney Anderson commented that an assessment hearing was required for
projects; however, the Council could proceed with the assumption that
there would be no objection to the 100 percent petition.
Following discussion, the motion was made by Alderman Torgerson, sec-
onded by Alderman Carls, to approve the engineer's report, order plans
and specifications, and to waive reading and adopt Resolution No.
8512. Motion carried three to zero, with Alderman Mikulecky abstain-
ing from voting.
(c) CONSIDERATION OF AUTHORIZATION FOR LIQUOR STORE TO PURCHASE THREE DOOR
WINE COOLER
Alderman Carls moved to approve the purchase. Motion seconded by Ald-
erman Torgerson and unanimously carried.
(d) CONSIDERATION OF ADOPTION OF 1987 MINNESOTA STATE BUILDING CODE
The motion was made by Alderman Carls, seconded by Alderman Torgerson,
to approve and adopt the 1987 Minnesota State Building Code and to
waive first reading of Ordinance No. 3/87 and set second reading for
May 26, 1987. Motion carried unanimously.
(e) ONSIDERATION OF HASSAN VALLEY TOWNSHIP EASEMENT FOR FORCE14AIN
INCLUDING ITEMIZED REIMBURSEMENT REQUEST
Mr. Wayne Oliva, Clerk of Hassan Valley Township, presented the Council
with an itemized listing of their reimbursement request for attorney
fees and attendance at meetings regarding the easement for the waste-
water treatment plant forcemain.
Administrator Plotz stated the City had two options: 1) proceed with
the existing 40 -foot 3M easement and use the county road for vehicles
to drive onto the project site; and 2) urge the township to grant the
additional easement on their roadway, which would require the City as-
sisting with the costs incurred by the township.
M-O
92
CITY COUNCIL MINUTES - MAY 12, 1987
Mr. George MacDonald, Resident Engineer for Donohue & Associates, as-
sured the Council the 3M easement would be adequate for the project.
Attorney Anderson gave the legal opinion that the City had no obliga-
tion to pay another governmental body for attending meetings. It would
be a matter of choice whether the Council wished to assist with the
township legal fees.
Following discussion, Alderman Torgerson moved to Ro with the easement
e Lity already a on 3M property. motion seconded y Alderman ar s
(f) CONSIDERATION OF 100% PETITION FOR PROJECT NO. 87 -33, SUNSET RIDGE
ADDITION
The motion was made by Alderman Torgerson, seconded by Alderman Carls,
to approve the engineer's report and improvement project No. 87 -33 by
petition, to waive readings and adopt Resolutions No. 8513 and No.
8514. Motion carried unanimously.
(g) CONSIDERATION OF RETIREMENT OF RALPH NEUMANN, DIRECTOR OF MAINTENANCE
SERVICES
Alderman Carls moved to accept the retirement of Ralph Neumann with
regrets and to waive reading and adopt Resolution No. 8531, Resolution
of Appreciation, and have some other type of recognition for services.
Motion seconded by Alderman Torgerson and'unanimously carried.
(h) CONSIDERATION OF COUNTY MUTUAL AID PACT AGREEMENT WITH HUTCHINSON
POLICE DEPARTMENT
The motion was made by Alderman Torgerson, seconded by Alderman Miku-
lecky, to approve and enter into the agreement, to waive reading and
adopt Resolution No. 8511. Motion carried unanimously.
10. MISCELLANEOUS
(a) COMMUNICATIONS FROM CITY ADMINISTRATOR
Administrator Plotz reminded the Council of the police station ground-
breaking scheduled for May 13 at 4:00 P.M.
(b) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING
Engineer Anderson requested approval for Change Order No. 1 on project
No. 87 -08, Letting No. 3, in the amount of $1,316.20 for a design
change in sanitary sewer construction.
Alderman Torgerson moved to approve Change Order No. 1. Motion sec-
onded by Alderman Carls and carried unanimously.
0
0
Mr. Gary Plotz
City Manager
City of Hutchinson, Minnesota
Dear Mr. Plotz:
HUTCHINSON
LIONS CLUB
HUT�C- S, M 55e3� /gl
1�3t'k b �GOON04� 194 345
yo o 2 � 6 j8\
�o
ry� ]%r� T f988 N_
S 13
I am writing this letter as a member of the Hutchinson Lions
Club. We are again sponsoring the Hutchinson Halloween Party,
and we are submitting this letter before the City Council to
discuss use of the Recreation Center facilities. Specifically,
we are asking the City Council to waive the $150.00 user fee and
provide minimal cleaning services the day following the party.
We presented this proposal to the Park Board on September 28, 1988
and they declined with regard to the user fee.
We strongly believe that we have justified reasons for approaching
the Council on this request:
i.The Lions Halloween Party is an event which provides good,
safe fun for kids ages 0 -12.
2.It is free of charge and open to the entire Hutchinson
community. For younger families and townpeople in general,
this party provides a sensible alternative to door -to -door
"trick or treating."
3.0ver 1200 kids came to the party last year.
4.The party is truly a community event - expenses are paid for
by Hutchinson businesses and organizations. Primary
expenses are candy, trinkets, and prizes.
5.The Technical Institute of Hutchinson is involved too.
They organize and run all the games.
6.Finally, the Lions goal is to break even on this event.
Last year, expenses exceeded donations by hundreds of dollars
and the Lions covered this with monies from other
fund raisers.
Although we respect the Park Board's position on the matter of
user fee, we hope that the City Council will consider this
request and vote in our favor. Waiving the $150.00 user fee
will certainly help our outlook on the Halloween Party finances.
Thank you.
Sincerely,
James A. Lippitt
Hutchinson Lions Club
k f
ORDINANCE 10. 22/88
. SEVER SERVICE CHARGE ORDINANCE
•
An ordinance for levying and collection of sewer service charges, in the City
of Hutchinson, County of McLeod, State of Minnesota.
Be it ordained and enacted by the City Council of the City of Hutchinson,
State of Minnesota as follows:
ARTICLE I - DEFINITIONS
Section 101 - Refer to the definitions in the Sewer Use and Sewer Service
Charge Ordinance (Ordinance No. 781).
ARTICLE II - AMOUNT OF SEVER SERVICE CHARGES
Section 201 - CATEGORY A SEVER SERVICE CHARGE. The sewer service charge for
Category A sewer users is as follows:
Fixed Charge - 52.00 /month
Volume Charge - $2.30/1,000 gallons
Section 202 - CATEGORY B SEVER SERVICE CHARGE. The sewer service charge for
Category E sewer users is as follows:
Fixed Charge - 52.00 /month
Volume Charge - $2.30/1,000 gallons
Surcharge
BOD greater than 200 mg /1 - $0.33/lb.
Suspended Solids greater than 300 ng /1 - $0.24/lb.
TKN greater than 45 mg /i - $0.89/lb.
Section 203 - DISPOSAL OF SEPTIC TANK SLUDGE AND HOLDING TANK SEWAGE. The
sewer service charge for septic tank and holding tank users are as follows:
Septic tank sludge - $49.46/1,000 gallons
Holding tank sewage - 5 6.44/1,000 gallons
ARTICLE III --VALIDITY
Section 301 - SUPERSEDING PREVIOUS ORDINANCES. This Ordinance governing sewer
use, industrial wastewater discharges, sewer service charges, and sewer
connections and construction shall supersede all previous ordinances of the
Municipality.
Section 302 - INVALIDATION CLAUSE. Invalidity of any section, clause,
sentence, or provision in the Oridnance shall not affect the validity of any
other section, clause, sentence, or provision of this Ordinance which can be
given effect without such invalid part or parts.
Section 303 - AXEBDXEAT. The Xunicipality, through its duly authorized
officers, reserves the right to amend this Ordinance in part or in whole
whenever it may deem necessary.
ARTICLE IV - EFFECTIVE DATE
Section 401 - DATE OF EFFECT, This Ordinance shall take effect and be in
force from and after January 1989.
Section 402 - DATE OF ENACTMENT (APPROVAL). Passed and adopted by the City
Council of the City of Hutchinson in the County of XcLeod, in the State of
Xinnesota on the day of 198_.
Xayor
ATTEST;
City Administrator
0
DAVID IL ARNOLD
ARLES R. CARNICNALL
WRY O. WDOMRLl
STEVEN A. ANDERSON
O. RARRV ANDERSON
STEVEN E. HUGE
CHARLES L. NAIL. JR.
LAURA E. FRETLAMD
DAVID A. DKUEOOEMANN
JOSEPH M. rAIEMaNT
JAMES UTLEY
JULIA A. CHRISTIANS
0
0
October 6, 1988
ARNOLD & MO OWELL
ATTonNE7s AT LAw
101 PARK PLACE
Mr. P. Joseph O'Neill
Nicklaus Law Firm
103 West 2nd Street
P.O. Box 116
Chaska, Mn. 55318
HUTCHINSON, MINNESOTA 66350
(618) 587 -7575
RESIDENT ATTORNEY
O. BARRY ANDERSON
Re: SBYA /Agri -Tech, Inc.
Street Vacation
Your File No. 88 -210
Our File No. 3188 -88 -0085
Dear Joe:
5881 CEDAR LANE ROAD
MINNEAPOLIS, MINNESOTA ROHR
(GIs)S4S -9000
NN TOLL FAKE 000.040 -A
SOI SOUTR FOURTH STREET
PRINCETON. MINNESOTA 00071
(618) aae- 5814
FOR YOUR INFORMATION
Your letter of September 22, 1988 addressed to City Engineer Gene
Anderson has been referred to my office for further action. In
general, your vacation of the City of Hutchinson with the City
reserving the possibility of a reverter is acceptable.
However, we would request the following language be used in the
"therefore," clause so that that portion of the vacation would read
as follows:
"NOW, THEREFORE, the State Bank of Young America requests that
the following tract of land constituting a portion of Monroe
Street in the City of Hutchinson be vacated:
The two foot wide strip of land of Monroe Street imme-
diately west of and abutting all along the west side of
Lot 9, Block 4, South Half of Hutchinson, according to the
recorded plat thereof.
NOW, THEREFORE, the State Bank of Young America also requests
that the following possibility of reverter be contained within
the Deed of Conveyance:
7_j/-
Mr. P. Joseph O'Neill
October 6, 1988
Page 2
The City of Hutchinson, as Grantor, vacates and grants all
of the above described real property to Grantee and its
heirs so long as the building presently constructed in
part upon this vacated parcel remains in existence. If
the building is damaged, demolished, torn down or moved,
or in any way intentionally or unintentionally modified so
that any part of the building on the vacated parcel cannot
be used without remodeling or reconstruction, the above
described real property shall automatically revert to
Grantor without any need for Grantor and its heirs to take
any affirmative action to effectuate this reverter.
It is expressly understood that this grant shall not be
construed as a right of reentry for condition broken,
which would require Grantor or its heirs to take legal
action to regain title to the above described property.
This reverter shall be effective by operation of law and
shall not require Grantor to take any affirmative steps
whatsoever.
It is also expressly understood and agreed that the City
of Hutchinson reserves unto itself a perpetual easement
and the right to enter upon said premises for the purpose
of construction or maintenance of public utilities.
It is also expressly understood and agreed that in the
event a dispute arises between the parties concerning
whether or not the City is entitled to the automatic right
of reverter, said dispute shall be arbitrated in accor-
dance with rules and regulations established by the
American Arbitration Association."
I am still somewhat concerned about the vague definition of
"reconstruction," but I think it is important that we not spend more
time on this problem than it deserves and it would seem to me that a
provision for arbitration in the event a dispute does occur, would
be appropriate.
Thank you.
Very truly yours,'
G. Barry Anderson
GBA:lm
0
E
ORDINANCE NO. 25/88
AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING
ZONING REGULATIONS IN THE CITY OF HUTCHISON AND
THE OFFICIAL ZONING MAP
THE CITY COUNCIL OF THE CITY OF HUTCHINSON ORDAINS:
The following described real property is hereby rezoned from R -3
Multiple Family Residence to IC -1 Industrial /Commercial District.
Lots 4 and 5, Block 18, South 1/2 City
City of Hutchinson
Adopted by the City Council this day of , 1988.
0
ATTEST:
Gary D. Plotz
City Administrator
0
Paul L. Ackland
Mayor
0 RESOLUTION NO. 8872
RESOLUTION ACCEPTING $75,000 FROM THE
HUTCHINSON UTILITIES COMMISSION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON:
THAT a $75,000.00 transfer from the Hutchinson Utilities Commission
to the City of Hutchinson's General Fund is hereby accepted.
Adopted by the City Council this 11th day of October, 1988.
ATTEST:
Gary D. Plotz
City Administrator
9
Paul L. Ackland
Mayor
7—d.
(612) 587.5151
f/U1CH' CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M O
DATE: October 3rd, 1988
TO: Mayor and City Council ✓
FROM: Director of Engineering
RE: Ordinance Establishing Stop Streets
An ordinance has been prepared that, if enacted, would establish Darrell Drive,
Arizona Street, Carolina Avenue, Texas Avenue, and Hilltop Drive as °stop
streets" where they intersect with other streets. Stop signs at the designated
intersections are warranted for one or more of the following reasons:
1. Traffic volumes on the cross street are such that vehicles on the
intersecting street should be required to stop;
is2. Accident potential dictates that an approach to an intersection should be
a stop condition;
3. To enhance the City's transportation system by establishing certain streets
as being through in nature, which implies that cross traffic should be
required to stop rather than interfere with the through movement of traffic.
By copy of this memorandum and proposed ordinance amendment, the City Attorney
and Police Chief have been asked for comments.
Approval of this ordinance is suggested and requested.
EA/pv
attachment
CC: City Attorney
Police Chief
•
Respectfully submitted,
Eu 9 e,e Ylnderson
Director of Engineering
7—r-,
PUBLICATION NO.
PUBLISHED IN THE HUTCHINSON LEADER ON TUESDAY, NOVEMBER 1ST, 1988.
ORDINANCE NO. 26/88
ORDINANCE AMENDING SECTION 710:10 OF THE 1974 ORDINANCE •
CODE OF THE CITY OF HUTCHINSON, ENTITLED "STOP STREETS"
BY ADDING SUBDIVISION NO.'S 27 THRU 3 1 THERETO, RELATIVE
TO "TRAFFIC, LOCAL REGULATIONS ".
THE CITY OF HUTCHINSON DOES ORDAIN:
Section 1. Section 710:10 of the 1974 Ordinance Code of the City of
Hutchinson, entitled "Stop Street" is hereby amended by adding thereto
Subdivision No.'s 27 thru 30, which shall be as follows:
Subd. 27. That the following named street be and the same is hereby
declared, established, and made a stop street, to -wit:
Darrell Drive at the intersection of McDonald Drive.
Subd. 28. That the following named street be and the same is hereby
declared, established, and made a stop street, to -wit:
Arizona Street at the intersection of School Road.
Subd. 29. That the following named street be and the same is hereby
declared, established, and made a stop street, to -wit:
Carolina Avenue at the intersection of School Road.
Subd. 30. That the following named street be and the same is hereby •
declared, established, and made a stop street, to -wit:
Hilltop Drive at the intersection of Michigan Street.
Subd. 31. That the following named street be and the same is hereby
declared, established, and made a stop street, to -wit:
Texas Avenue at the intersection of California Street.
Section 2. Penalty. Any person violating the provisions of this
ordinance shall be guilty of a penal offense and upon conviction shall be
punished by a fine of not more than three hundred dollars or by imprisonment
for not to exceed ninety days, or both.
Section 3. Effective Date. This Ordinance shall take effect upon its
publication.
Adopted by the City Council on the 25th day of October, 1988.
Paul L. Ackland, Mayor
ATTEST: •
Gary D. Plotz, City Administrator 7—E,
RESOLUTION NO. 8873
CITY OF HUTCHINSON
RESOLUTION FOR PURCHASE
The Hutchinson City Council authorizes the purchase of the following: _
ITEM
COST
PURPOSE
DEPT.
BUDGET
VENDOR
Toro #15 $
1,521.0
Repair Transmission
Park
Yes
MTI Distributing Co.
Street Sweeper
1,078.0
Engine Repair
Street
Yes
Lake State Eqmt. Co.
Holding Tank
1,150.0
Repair
Air-
Yes
Juul Contracting
port
Tires
1,691.6i
Replacement
Streel
Yes
Brandon Tire
The following items were authorized due to an emergency need:
ITEM
COST
PURPOSE
DEPT.
BUDGET
VENDOR
Date Approved: October 11. 1988
Wotion made by:
Seconded by:
Resolution submitted for Council action
by:
7-F
0
(612) 587 -5151
F CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M O
Date: October 7, 1988
To: Mayor and City Council Members
From: Director of Engineering
Re: Ordinance Establishing Stop Streets
In conjunction with the Trunk Highway 15 project, an access was constructed
to the highway at the intersection of Echo Drive and Oakland Avenue. Given
the movements of traffic that the access allows, traffic on Oakland Avenue
should be required to stop at the intersection of Echo Drive. The accompanying
ordinance will accomplish that and your approval is requested.
Respectfully submitted,
i�n
gte% An ersen
Director of Engineering
EA /pk
PUBLICATION NO. .
PUBLISHED IN THE HUTCHINSON LEADER ON TUESDAY, NOVEMBER 1ST2 1988.
ORDINANCE NO. 27/88
ORDINANCE AMENDING SECTION 710:10 OF THE 1974 ORDINANCE
CODE OF THE CITY OF HUTCHINSON, ENTITLED "STOP STREETS"
BY ADDING SUBDIVISION NO. 32 THERETO, RELATIVE
TO "TRAFFIC, LOCAL REGULATIONS ".
THE CITY OF HUTCHINSON DOES ORDAIN:
Section 1. Section 710:10 of the 1974 Ordinance Code of the City of
Hutchinson, entitled "Stop Street" is hereby amended by adding thereto
Subdivision No. 32, which shall be as follows:
Subd. 32 That the following named street be and the same is hereby
declared, established, and made a stop street, to -wit:
Oakland Avenue at the intersection of Echo Drive.
Section 2. Penalty. Any person violating the provisions of this
ordinance shall be guilty of a penal offense and upon conviction shall be
punished by a fine of not more than three hundred dollars or by imprisonment
for not to exceed ninety days, or both.
Section 3. Effective Date. This Ordinance shall take effect upon its
publication.
Adopted by the City Council on the 25th day of October, 1988.
Paul L. Ackland, Mayor
ATTEST:
Gary D. Plotz, City Administrator
r•
Page 1 City of Hutchins&
on
Dental Proposals
AS PER EXPIRING - 0 DEDUCTIBLE
Inventory
88 -10 -06
Single:
11
Family:
71
Subject of
Incutbant
Bob Martin 6 Assoc
Bob Martin t Assoc Bob Martin B Assoc
Uesttund Assocates
Insurance Planners
Insurance Plarsters
Coverage Sv1 Life of Canada Sun life of Canada
Mutust of Omaha Delta Dental of )at Delta Dentat of MN
Blue Cross /Shield
Blur Cross /Shield
Type of Funding.
Indean ity
Indemnity
ITdellfli ty
Indmmity
IrKkw ity
Self Funded
Plus ISMR
Rate per Month
'
Single:
11.33
15.52
14.75
14.75
12.65
11.17
Family:
24.26
33.24
38.50
38.50
35.52
31.28
Annual Cost
Single:
1,496
2,049
1,947
1,947
1,670
1,474
Family:
20,670
28,320
32,802
32,802
30,263
26,651
Total:
22,165
30,369
34,749
34,749
31,933
28,125
Benefit Schedule
Maximum per Year:
750
750
750
750
750
750
Type A (Preventative)
Coinsurance:
100%
100%
100%
100%
100%
100X
Deductible:
0
0
0
0
0
0
Type B (Restorative)
Coinsurance:
80%
80%
am
an
80%
80X
Deductible:
0
0
0
0
0
0
Type C (Major Restore)
Coinsurance:
50%
50%
50%
50%
50%
50%
Deductible:
0
0
0
0
0
0
Page 2
ORTHODONTIA OPTION - D DEDUCTIBLE:
Single: 11
Family: 71
City of Hutchinson - Dental Proposals
88.10.1
Subject of Incumbent
Bob Martin i Assoc Bob Martin S Assoc Bob Martin i ASSOC
Westlund ASSOCates
Insurance Planners
Insurance Planners
Coverale Sun Life of Canada
Sun Life of Canada Mutual of Onlis Delta baslitol pf MM Delta Dental of Ill
Blue Cross /Shield
Blue Cross /Shiet
Type of Funding:
Indies Ity
Indom ity
Irdamity
Self Funded
Plus IBMR
Rate per Month
Single:
14.75
14.75
12.65
11.17
Family:
45.60
45.60
42.69
39.59
Amual Cost
Single:
1,947
1,947
1,670
1,474
Family:
38,851
38,851
36,372
33,751
Total:
40,798
40,798
38,042
35,205
Benefit Schedule
Maximus per Tear:
750
750
750
750
Type A (Preventative)
Coinsurance:
100%
100%
100%
10071
Deductible:
0
0
0
0
Type B (Restorative)
Coinsurance:
80%
80%
80%
801
Deductible:
0
0
0
0
Type C (Major Restore)
Coinsurance:
50%
50%
50%
501
Deductible:
0
0
Type D (Orthodontia)
Coinsurance:
50%
501
50%
507
Deductible:
0
0
0
0
lifetime Maximum:
1,500
1,500
1,500
1,500
� s �
Page 3 0
AS PER EXPIRING - S25 DEDUCTIBLE
Single: 11
Family: 71
City of Mutchik - Dental Proposals
0 88-10-06
Subject of Incumbent
Bob Martin d Assoc
Bob Martin a Assoc
Bob Martin t ASSOC
Westtud Assoeates
Insurance Planners
Insurance Planners
Coverage Life of Canads
Sum Life of Canada
Mutual Sf Omaha Delta Dental of M Delta Dental of MN
Blue Bross /Shietd
Bleu Cross /Shietd
Type of Funding:
Indemnity
Indemnity
Indemity
1. de ity
Indemnity
Self Funded
Plus IBNR
Rate per Month
Single:
14.82
11.68
13.05
13.05
11.57
10.20
Family:
31.60
28.57
33.25
33.25
29.67
26.15
Annual Cost
Single:
1,956
1,542
1,723
1,723
1,527
1,346
Family:
26,923
24,342
28,329
28,329
25,279
22,280
Total:
28,879
25,883
30,052
30,052
26,806
23,626
Benefit Schedule
Maxim per Tear:
750
750
750
750
750
750
Type A (Preventative)
Coinsurance:
100%
100E
100%
100%
100%
100%
Deductible:
0
0
0
0
0
0
Type B (Restorative)
Coinsurance:
80%
an
80%
80%
80%
a0%
Deductible:
25
25
25
25
25
25
Type C (Major Restore)
Coinsurance:
50%
50%
50%
50%
50%
50%
Deductible:
25
25
25
25
25
25
It
age 4
City of Hutchinson - Dental Proposals
88-10.06
ORTHODONTIA OPTION - $25 DEOWTIBLE:
Single: 11
Family: 71
Subject of Incumbent Bob Martin ♦; Assoc
Bob Martin i Assoc Bob Martin 4 Assoc
Nestllnd Assocates
Insurance Planners
Inna•ance Planners
Covers ae sun Life of Canada SSn life of Canada
Mutual of 4ahs Delta Dental of MN Delta Dental of FU
Blue Cross /Shield
Blue Crass /Shield
Type of Funding:
Indenity
Indemnity
Indemnity
Self Funded
Rate per Month
Single:
13.05
13.05
11.57
10.20
Family.
40.60
40.60
36.49
32.13
Annual Cost
Single:
1,723
1,723
1,527
1,346
Family:
34,591
34,591
31,089
27,375
Total:
36,314
36,314
32,617
28,721
Benefit Schedule
-
Maximum per Year:
750
750
750
750
Type A (Preventative)
Coinsurance:
100%
100%
100%
l00%
Deductible:
- 0
0
0
0
Type B (Restorative)
Coinsurance:
80%
80%
80%
an
Deductible:
25
25
25
25
type C (Major Restore)
Coinsurance:
5D%
50%
5D%
50%
Deductible:
25
25
25
25
Type D (Orthodontia)
Coinsurance:
50%
50%
50%
50%
Deductible:
D
0
0
0
Lifetime Maximum:
1,500
1,500
1,500
1,500
h
City of Hutchinson - Dental Proposal
• I. CLAIMS HISTORY
8 -1 -83/84
8 -1 -84/85
8- 1- 85/5 -31 -86
8 -1 -86/87
8 -1 -87/88
Total
II. RATE HISTORY
Rate Effective 8 -1 -83
Rate Effective 8 -1 -84
Rate Effective 8 -1 -85
Rate Effective 8 -1 -86
Rate Effective 8 -1 -87
0
Premiums Claims Paid Loss Ratio
17,098
13,330
77.96%
23,068
16,887
73.21%
23,341
16,998
72.82%
20,121
13,702
68.1096
22,165
21,333
96.25%
105,793
82,250
77.75%
Single Family
6.70
19.03
8.38
23.79
9.97
28.31
10.59
22.67
11.33
24.26
City of Hutchinson - Dental Proposal
88 -10 -06
SLWART
Inventory
Single:
11
Fami lyc
71
Mutual of
Carrier
Sun Life
Sun Life
Sin Life
Omaha
Delta
Delta
BC /BS
Was
BC /BS
BC /BS
Expiring
Indemnity
indexnity
Indemnity
Indemnity
Indemnity
Indemnity
Irdemnity
Self Funded
Self Funded
Deductible
0
0
25
25
0
25
0
25
0
25
Type B L C
Rate per No
Single
11.33
15.52
14.82
11.68
14.75
13.05
12.65
11.57
11.17
1020
Family
24.26
33.24
31.60
28.57
38.50
33.25
35.52
29.67
31.28
26.15
Annual Cost
single
1,496
2,049
1,956
1,542
1,947
1,723
1,670
1,527
1,474
1,346
Family
20,670
28,320
26,923
24,342
32,802
28,329
30,263
25,279
26,651
22,280
Total
22,165
30,369
28,879
25,883
34,749
30,052
31,933
26,806
28,125
23,626
0
0
0
n
H U T C H I N S O N
P U B L I C S C H O O L S
GEORGE GORDON, CHAIRMAN JERRY JONES, VICE CHAIRMAN
DONALD POPP. CLERK /jj /--D� DOUGLAS KENNING, DIRECTOR
LUCILLE ARLT, TREASURER ff// a ROGER STEARNS, DIRECTOR
September 26, 1988 �qCpu&-s% 7-0, 1�'EC'0llfl0�
v
Mr. Gary Plotz, Administrator Pa
City of Hutchinson
37 Washington Ave. W r/�
Hutchinson, MN 55350 e
RE: Your Letter of 9/20/88 - Joint Agreement
For Tennis Courts and Civic Arena
Dear Mr. Plotz:
As you are aware, when the joint committee was formed it was
to discuss the senior high tennis court problem. During our
meeting the city added the discussion of other facilities,
including the ice arena.
The "borrowing of funds" clause was added due to the delay in
the replacement of the tennis courts caused by separation of
school district /city responsibilities (i.e. city -ice arena and
school district - tennis courts). It was the intent of the
"borrowing" clause to allow the tennis courts to be replaced
on the same schedule as though the city and school district
had done it jointly. It was also intended that the maximum
terms of the borrowing would be one year and without interest.
With the above information in mind, we would like you to
reconsider. However, we would like to maintain the clause so
we can respond to the tennis court needs in a timely manner.
In reference to the issue of parking, 40 spaces is very accep-
table to the school district.
Thank you for your consideration.
sin rely,
Glenn Matejka, Superintendent
for the Board Committee
INDEPENDENT SCHOOL DISTRICT 423 HUTCHINSON, MINNESOTA 55350 f_-4-
DISTRICT ADMINISTRATION 30 GLEN STREET NORTH 16121 587 -286C TEC"NICA', INSTITUTE OF HUTCHINSON 2W CENTURY AVENUE 16121 582 -3636
4 E
0 'J A L �. E 7 U N T M P L _. E R E 0 0 0 A T 3 R
(612) 587.5151
f1!/TCH'
CITY OF HUTCH/NSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN, 55350
M E M O
DATE: September 20th, 1988
TO: ✓Gary D. Plotz, City Administrator
FROM: Eugene Anderson, Director of Engineering
RE: Parking at the High School Tennis Courts
Vg /en% 0,o AeJ M
M *y, ,,6CYWi1)0
-AV-_ V
As instructed by the Council during its meeting on September 13th, and in
conjunction with the joint agreement being negotiated for the High School
Tennis Courts (agenda item 9.m.), we have studied the area east of the
tennis courts to determine parking feasibility. Your attention is called
to the attached drawing that summarizes the findings. The drawing uses the
department's topographic maps as a base and the background information is
from the maps. Homes on the west side of Kay Street are therefore accurately
• shown in their distance from the present tennis courts. The distance from
the estimated location of the School District property line to the inplace
tennis courts is 78 feet, more or less. Sufficient distance will be
available adjacent to the tennis courts and north of Goebel Street to allow
49 or more parking spaces. More parking area would be available north and
south of the tennis courts should the need arise. A cul -de -sac 50 feet in
radius is recommended to facilitate snow plowing on Goebel Street west of
Kay Street.
Z hope this information is helpful in the negotiation process.
EA/pv
attachment
is
Eugene Anderson
Director of Engineering
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FACILITY AGREEMENT ADDENDUM BETWEEN
CITY OF HUTCHINSON AND HUTCHINSON SCHOOL DISTRICT
RE: Tennis Courts
RE: Civic Arena
High School Tennis Courts and City Ice Arena
The city and school district shall each set aside $150,000 over the next five
years with a minimum of $30,000 per year, beginning with calendar year 1989 for
the city and school year 1989 -90 for the school district. With approval of both
parties, the setting aside of $30,000 can be moved one year earlier.
The city funds shall be used to repair and maintain the city ice arena. The city
will participate in advancing funds to the school district for the early develop-
ment of the tennis courts.
The school district funds shall be used to repair /replace tennis courts located
on the high school site. The school district will reimburse the city any advanced
funds for the early development of the tennis courts.
Other Facilities and Stipulations
(1) With the adoption of this agreement, the city shall assume full respon-
sibility for the ice arena.
(2) The school district shall assume full responsibility for the tennis courts
located at the high school site, except that the city shall assume
electrical costs.
(3) The city and school district shall continue to share the cost on a 50 -50
basis for the tennis courts located in the South Park except that the city
shall assume full responsibility for all electrical items.
(4) The school district lease for the ice arena shall continue to be negotiated
and established as per previous and current lease arrangement, including
normal inflationary costs - no built in costs for long -range maintenance.
(5) Other facility leases, rentals, and uses shall continue as per current
arrangement except that leases and rentals in the future will include
normal inflationary costs.
(6) Any remaining funds from the $150,000 set aside by each governing body will
be expended on maintenance costs (not operating costs) of the respective
facilities in this agreement over the next 10 years.
(7) The city and school district shall have access to these facilities for use
by school district and recreation programs.
(8) The city council and school board should meet annually to review and discuss
mutually used facilities.
(9) In the event that the current road to the high school tennis court area is
severed and /or parking is desired at the east side of the tennis courts, the
city and school district will share equally the costs of developing a
parking area not to exceed _ parking spaces.
(10) This agreement should be reviewed in its entirty during or after the year
2000.
Agreed to by the Hutchinson City Council and the School Board of Independent
School District No. 423.
Mayor, City of Hutchinson Chairman, Board of Education
Date
Date
0
0
DAVID B. ARNOLD
CHARLES R. CARMICHAEL
GARY D. MIDOWELL
STEVEN A. ANDERSON
G. BARRY ANDERSON
STEVEN S. HOOE
CHARLES L. NAIL. JR.
LAURA K. FRETLAND
DAVID A. BRUEOOEMANN
JOSEPH M. PAIEMENT
JAMES UTLEY
JULIA A. CHRISTIANS
October 5, 1988
ARNOLD & MCDOWELL
ATTORNEYS AT LAW
101 PARK PLACE
HUTCHINSON. MINNESOTA 55350
(012) 587 -7575
RESIDENT ATTORNEY
O. BARRY ANDERSON
Mr. Gary D. Plotz
Hutchinson City Administrator
37 Washington Avenue West
Hutchinson, MN 55350
RE: Santelman's Addition
Our File No.: 3188 -88 -0069
Dear Gary:
Seal CEDAR LAKE ROAD
MINNEAPOLIS, MINNESOTA 55416
(612) 545 -9000
MN TOLL FREE 800-343 -4545
501 SOUTH FOURTH STREET
PRINCETON, MINNESOTA 55371
(012) 389 -2214
yI
' ¢ -d
0(nrig,
I am enclosing herewith for inclusion in the packet next week a copy
of the Amended Subdivision Agreement which this office has drafted
with input from both the City Engineer and opposing counsel.
As you may recall, there is an interpretation dispute as to whether or
not the City is entitled to activate all of the pending assessments
against Santelman's Addition now that some of the lots are under deve-
lopment. Santelman has insisted that at the time the 1980 subdivision
agreement was executed, he and the City had an agreement that he would
pay all assessments on a lot -by -lot basis as a lot was developed or
subdivided. Following several conferences with Santelman and his
attorney, I asked Gene Anderson to check the City's records to deter-
mine whether or not the City had activated any assessments in the past
in this area, and if so on what basis.
Data maintained by the City appears to support Santelman. Assessments
were activated in areas where houses were built and those assessments
have been paid as promised, according to the terms of the original
Subdivision Agreement.
f-C
Mr. Gary D. Plotz
October 5, 1988
Page 2
A review of the files in this matter also reveals that there was an
exchange of correspondence between then City Engineer Priebe and the
attorney for Santelman in which everyone had apparently agreed that
assessments would be activated and paid as lots were developed.
All of this activity is prompted, of course, by the construction of
Hilltop Drive, the assessments for which currently hold an active sta-
tus. This road is of no utility to Santelman, and according to the
1980 Subdivision Agreement, the assessment against his property should
probably hold a deferred status.
In evaluating all of the information available to me, I thought the
most appropriate way to proceed is to negotiate a new Subdivision
Agreement that would lay to rest the interpretation question and would
also make clear that while Santelman is entitled to a deferred
assessment, he will be obligated to pay interest according to current
City policy. Santelman and his attorney have reviewed and approved
the Subdivision Agreement which I now forward to the City Council for
approval. I would make the following points regarding this Agreemen�
1. The Subdivision Agreement sets out the status of all
assessments against Santelman's Addition and at least
with respect to all improvements up to the current
year, eliminates any dispute regarding assessability
or collection of those assessments.
2. The proposed agreement eliminates any argument on
Santelman's part that he had no knowledge of the
City's interest policy, or that he was not obligated
to pay interest for some other, unknown reason.
3. The Council asked that we keep in mind in negotiating
this new agreement the revised city policy of setting
an ending date for deferred assessments. We did
discuss that possibility with counsel for Santelman,
but Santelman was unwilling to make a commitment on
the deferred assessments because he has no current
plans to develop the property. In view of the fact
that this is an amendment of an existing subdivision
agreement, it will be difficult for the City to insist
on inclusion of a termination date for the deferred
0
Ll
•
0
Mr. Gary D. Plotz
October 5, 1988
Page 3
assessments. If the agreement is rejected, litigation
will result over the issue of the deferral of the road
way assessment and activation of other deferred
assessments.
4. The developer is in the process of registering at least
part of the land and has agreed to memorialize the
subdivision agreement on the certificate so there will
be no question as to the applicability of the subdivision
agreement to each individual lot covered by the
agreement.
On balance, I believe the agreement is in the best interests of the
City and I would recommend its approval.
If you have any questions in connection with the any of the foregoing,
you should certainly feel free to contact me.
Thank you.
Very truly yours,
ARNOLD & McDOWE,pLLL
G. Barry Anderson
GBA /lls
Enc.
4
AMENDED SUBDIVISION AGREEMENT
THIS AGREEMENT, made and entered the day and year set forth
hereinafter by and between KENNETH E. SANTELMAN and MARCELLA C.
SANTELMAN, "Subdivider" and the CITY OF HUTCHINSON, a Municipal
Corporation, in the County of McLeod, State of Minnesota, "City."
WHEREAS, the Subdivider is the owner and developer of a certain
subdivision known as Santelman's Addition, located in the City of
Hutchinson, and
WHEREAS, Ordinance Nos. 464 and 466 requires the Subdivider to
make certain improvements, and
WHEREAS, the parties hereto desire to amend that certain
Subdivision Agreement executed in 1980, a copy of which is attached
hereto and marked as Exhibit "A" and incorporated as if fully set
out, and
WHEREAS, a question of interpretation regarding said agreement
has arisen. The City contends that it is entitled, under the
Subdivision Agreement marked and incorporated as Exhibit "A" to
activate assessments for 1988 construction as is more fully set out
below in Assessment Roll No. 239, which assessments represent in
part the expense of installing a storm sewer and constructing a
roadway. The Subdivider denies that the City is entitled to acti-
vate these assessments under the Subdivision Agreement marked as
Exhibit "A" and incorporated as if fully set out herein.
NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS:
1. This Amended Subdivision Agreement covers all property
located in Santelman's Addition, which property is specifically
described as follows: Lot 1, Block 1, Santelman's Addition; Lot 3,
Block 2, Santelman's Addition.
2. It is understood and agreed that the following constitute
assessments currently active or deferred against the above described
property:
Roll Description of
Year No. Lot & Block Improvement
1975 58 Lot 1, Block 2 Grading & Base
on Michigan St.
Lot 3, Ex. E130' Grading & Base
Block 2 on Michigan St.
1
Principal Amount
of Assessment
$ 812.32
Deferred
829.85
Deferred
0
LJ
r]
1975 59
1978
1980
73
M
1981 92
s
1988 239
0
Lot 1, Block 1
Water Main, San.
Sew. & St. Sew.
Lot 3, Ex. E130' Water Main, San.
Block 2 Sew. & St. Sew.
Lot 1, Blockl Curb & Gutter &
Bit. Surf. on
Michigan St.
Lot 3, Ex. E130' Curb & Gutter &
Bit. Surf. on
Michigan St.
Lot 1, Block 1
San. Sew. &
Water Main on
Hilltop Drive
Lot 3, Ex. E130' San. Sew. &
Water Main on
Hilltop Drive
Lot 1, Block 1
Lot 1, Block 1
Lot 3, Ex. E130'
Lateral St. Sew.
Clifton Heights
Storm Sew.,
Grading & Agg.
Base on Hilltop
Drive
Storm Sew.
Grading, Agg.
Base on Hilltop
Drive
1,800.00
Deferred
1,800.00
Deferred
3,599.87
Deferred
3,677.53
Deferred
19,994.55
Deferred
16,538.30
Deferred
1,418.82
Deferred
26,492.40
Active
21,912.94
Active
3. It is understood and agreed that the assessments identified
as "active" as and for consideration for this agreement, will be
deferred by the City subject to the terms and conditions of this
Amended Subdivision Agreement.
4. It is understood and agreed that as and for consideration
of this agreement, the Subdivider waives all rights to public
hearings and appeal for the cost of the improvements and the waiving
of all such rights shall be binding upon and extend to the heirs,
representatives assigns, and successors of the Subdivider.
5. It is understood and agreed that the assessments described
herein shall bear, or have borne, interest at the rate established
2
for the municipal bonds which finance the project or projects and
that upon payment and retirement of said bonds, the interest rate
for any deferred assessments under this agreement is five percent
(5%).
6. As and for additional consideration, it is understood and
agreed that assessments deferred under this Amended Subdivision
Agreement may be activated by the City at such time as Lot 1, Block
1 or Lot 3, Block 2 is subdivided, or at such time as property
located in Santelman's Addition is developed and requires service
from said improvements. The right to activate the assessment shall
extend to only the improved or subdivided property.
7. It is understood and agreed that the Parks and Playground
contribution required by City ordinance shall be made based on the
schedule in effect at the time that further subdivision or improve-
ment of the property located in Santelman's Addition occurs.
8. This Agreement shall be binding upon and extend to the
heirs, representatives, assigns and successors of the parties.
IN WITNESS WHEREOF, the parties have set their hands and seals
the day of October, 1988.
CITY OF HUTCHINSON SUBDIVIDER
By
Gary D. Plotz Kenneth E. Santelman
City Administrator
By
Paul L. Ackland Marcella C. Santelman
Mayor
STATE OF MINNESOTA)
COUNTY OF MCLEOD )
The foregoing instrument was acknowledged before me this
day of October, 1988 by Kenneth E. Santelman and Marcella C.
Santelman, husband and wife as Subdividers.
Notary Public
3 0
0
STATE OF MINNESOTA)
COUNTY OF McLEOD )
The foregoing instrument was acknowledged before me this
day of October, 1988, by Gary D. Plotz, City Administrator and Paul
L. Ackland Mayor of the City of Hutchinson.
Notary Public
THIS INSTRUMENT WAS DRAFTED BY:
G. Barry Anderosn
Arnold & McDowell
101 Park Place
Hutchinson, Mn. 55350
Telephone No. (612) 587 -7575
Attorney I.D. No. 196X
0 4
CITY OF HUTCHIKSON,`MIh%ESOT --1
This agreement, made and entered into the day and year set forth hereinafter
by and between Kenneth E. and Marcella C. Santelman, hereinafter called the
"Subdivider" and the City of Hutchinson, a Municipal Corporation in the County o6
McLeod, State of Minnesota, hereinafter called the "City'.
W17NESSM:
WHEREAS, the Subdivider is the owner and developer of a certain subdivision
known as Santelman's Addition, which is located in the City of Hutchinson, and
WHEREAS, Ordinance No. 464 and 466 requires Subdividers to make certain
improvements, .
NOW THEREFQ$E, IT IS HEREBY AGREED AS FOLLOWS:
1. It is understood and agreed that the City will constrict the sanitary
sewer, waternwain and trunk storm sewer impruvcnn:nts on 11illtop Drive
and Paul's Road in 1980.
2. It is understood and agreed that the City will defer assessment costs
for the improvements listed in paragraph 1, until such time as Lot 1,
Block 1 and Lot 3, Block 2 is subdivided, or said land is developed
and requires service from said improvements.
3. It is understood and agreed that
or development of Lot 1, Block 1
Hilltop Drive by base, surfacing
constructed by the City.
subsequent to further subdivision
and Lot 3, Block 2, improvements of
and curb and gutter will be
4. It is understood and agreed that base, surfacing and curb and gutter
may be installed on Paul's Road prior to further subdivision or
development of Lot 3, Block 2. In that event, assessments for same
will be deferred until subdivision or development of said Lot 3.
S. It is understood and agreed that the•P,arks and Playground
Contribution required by City Ordinance shall be considered at the
time that further subdivision of this land is made.
6. This agreement shall be binding upon and extend to the heirs,
rcpresent.st ivc.. a, .il_nr. and successors of the hart ies.
IN WITNESS T11i:R1i0F, the parties have hereunto set their hands and seals
the day of , 1980.
CITY OF HttrClITNSON
by:
LS Cit q ClL.k
by: -
- -its bi:,yor
SUBDIt'I
by
Kenneth E. Sa:..c
by.-/7 ' /l �'�liti' L �L %L7�2st�t�
Marcella C. Santelman •
19 _. _ I.-
1
HUTCHINSON POLICE DEPARTMENT MEMORANDUM ancUC°
4 ?
SEP�TS,?$�g
DATE: September 23, 1988 �0ig,
TO: Gary Plotz
s�'`�i?iuot6$tio
FROM: Steven C. Madson, Chief of Police
SUBJECT: Special Vehicle Use on Roadway
I have been provided a letter from Mr. Donald M. Peterson dated August 31,
1988. The purpose of Mr. Peterson's letter is to request the City Council to
enact an ordinance which would allow the useage of a motorized golf cart upon
the public roadway.
I would like to direct your attention to Minnesota Statutes Chapter 169.045,
enumerated as Special Vehicle Use on Roadway. This particular code section
a_ll_o�s�fo�r cities operating under home rule charter to adopt an ordinance
w 1'chFiT woula-a=z- motori zed -goTf cart or -f our--whW-AfiT- Tefraiff-vefificle to
operate upon designated-rZWdways- wittrin the corporation limits. The roadways
would be designated in the ordinance and the person operating the golf cart
would have to obtain a permit pursuant to MSA 169.045, sub. 2 on an annual
basis. In order to obtain a permit it would be necessary for the applicant to
provide evidence of insurance and be able to continually demonstrate that the
person is capable of operating the golf cart or four wheel drive All- Terrain
vehicle.
I have attached a copy of Minnesota Statute 169.045 so that you may review the
statute in its entirety.
In regards to the possibility of enacting an ordinance which would allow this
type of usage let me point out that currently members of the Crow River
Country Club are driving their golf carts on the public roadway. I do not
believe that at this time the police department has taken any aggresive
enforcement efforts to preclude this activity, however, it is certainly a
situation that may need to be addressed in the future. The passage of an
ordinance of this type would then require the operator of a golf cart to
obtain a permit and would also require a slow moving vehicle emblem to be
placed upon the motorized golf cart and would designate the roadways in which
the golf carts could be operated upon.
I would also point out that at any time that a slow moving vehicle is allowed
to utilize a public roadway there is a hazard which is created by that vehicle
being utilized upon the roadway when other vehicles which have greater speed
capabilities can overtake a smaller and slower moving vehicle. The chances of
rear end collisions as well as broadside collisions will be increased because
of the slow moving vehicle not being seen as easily as a larger vehicle.
•If I can be of any further assistance regarding this request please do not
hesitate to contact me.
SM:nb
9 -Q
�
V
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y
e ,
•V'1 O(v��,Il �! .GGI�'�"t,dLs. -ir ��-jg{ " ` _ � p.
c1;T�J� A
169.045 SPECIAL VEHICLE USE ON ROADWAY.
Subdivision 1. Designation of roadways, permit. The
governing body of any home rule charter or statutory city or
town may by ordinance authorize the operation of motorized golf
carts, or four -wheel all- terrain vehicles, on designated
roadways or portions thereof under its jurisdiction.
Authorization to operate a motorized golf cart or four -wheel
all- terrain vehicle is by permit only. For purposes of this
section, a four -wheel all- terrain vehicle is a motorized
flotation -tired vehicle with four low- pressure tires that is
limited in engine displacement of less than 800 cubic
centimeters and total dry weight less than 600 pounds.
Subd. 2. Ordinance. The ordinance shall designate
212
0
169.04 LOCAL AUTHORITIES.
The provisions of this chapter shall not be deemed to
prevent local authorities, with respect to streets and highways
under their jurisdiction, and with the consent of the
commissioner, with respect to state trunk highways, within the
corporate limits of a municipality, or within the limits of a
town in a county in this state now having or which may hereafter
have, a population of 500,000 or more, and a land area of not
more than 600 square miles, and within the reasonable exercise
of the police power from:
(1) Regulating the standing or parking of vehicles;
(2) Regulating traffic by means of police officers or
traffic - control signals;
(3) Regulating or prohibiting processions or assemblages on
the highways;
(4) Designating particular highways as one -way roadways and
requiring that all vehicles, except emergency vehicles, when on
an emergency run, thereon be moved in one specific direction;
(5) Designating any highway as a through highway and
requiring that all vehicles stop before entering or crossing the
same, or designating any intersection as a stop intersection,
and requiring all vehicles to stop at one or more entrances to
such intersections;
(6) Restricting the use of highways as authorized in
sections 169.80 to 169.88.
No ordinance or regulation enacted under clause (4), (5),
or (6) shall be effective until signs giving notice of such
local traffic regulations are posted upon and kept posted upon
or at the entrance to the highway or part thereof affected as
may be most appropriate. No ordinance or regulation enacted
`
under clause (3) or any other provision of law shall prohibit
the use of motorcycles utilizing flashing red lights for the
purpose of escorting funeral processions, oversize buildings,
heavy equipment, parades or similar processions or assemblages
on the highways.
HIST:(2720 -158) 1937 c 464 s 8; 1939 c 359; 1957 c 130 s 2;
1969 c 429 s 1
169.045 SPECIAL VEHICLE USE ON ROADWAY.
Subdivision 1. Designation of roadways, permit. The
governing body of any home rule charter or statutory city or
town may by ordinance authorize the operation of motorized golf
carts, or four -wheel all- terrain vehicles, on designated
roadways or portions thereof under its jurisdiction.
Authorization to operate a motorized golf cart or four -wheel
all- terrain vehicle is by permit only. For purposes of this
section, a four -wheel all- terrain vehicle is a motorized
flotation -tired vehicle with four low- pressure tires that is
limited in engine displacement of less than 800 cubic
centimeters and total dry weight less than 600 pounds.
Subd. 2. Ordinance. The ordinance shall designate
212
0
the roadways, prescribe the form of the application for the
permit, require evidence of insurance complying with the
provisions of section 65B.48, subdivision 5 and may prescribe
conditions, not inconsistent with the provisions of this
section, under which a permit may be granted. Permits may be
granted for a period of not to exceed one year, and may be
annually renewed. A permit may be revoked at any time if there
Is evidence that the permittee cannot safely operate the
motorized golf cart or four -wheel all - terrain vehicle on the
designated roadways. The ordinance may require, as a condition
to obtaining a permit, that the applicant submit a certificate
signed by a physician that the applicant is able to safely
operate a motorized golf cart or four -wheel all- terrain vehicle
on the roadways designated.
Subd. 3. Tines of operation. Motorized golf carts
and four -wheel all- terrain vehicles may only be operated on
designated roadways from sunrise to sunset. They shall not be
operated in inclement weather or when visibility is impaired by
weather, smoke, fog or other conditions, or at any time when
there is insufficient light to clearly see persons and vehicles
on the roadway at a distance of 500 feet.
Subd. 4. Slow- moving vehicle emblem. Motorized golf
carts shall display the slow - moving vehicle emblem provided for
in section 169.522, when operated on designated roadways.
Subd. 5. Crossing intersecting highways. The
operator, under permit, of a motorized golf cart or four -wheel
all- terrain vehicle may cross any street or highway intersecting
a designated roadway.
Subd. 6. Application of traffic laws. Every person
operating a motorized golf cart or four -wheel all-terrain
vehicle under permit on designated roadways has all the rights
and duties applicable to the driver of any other vehicle under
the provisions of this chapter, except when those provisions
cannot reasonably be applied to motorized golf carts or
four -wheel all- terrain vehicles and except as otherwise
specifically provided in subdivision 7.
Subd. 7. Bonapplication of certain laws. The
provisions of chapter 171, are not applicable to persons
operating motorized golf carts or four -wheel all - terrain
vehicles under permit on designated roadways pursuant to this
section. Except for the requirements of section 169.70, the
provisions of this chapter relating to equipment on vehicles is
not applicable to motorized golf carts or four -wheel all- terrain
vehicles operating, under permit, on designated roadways.
Subd. S. Insurance. In the event persons operating a
motorized golf cart or four - wheel, all- terrain vehicle under
this section cannot obtain liability insurance in the private
market, that person may purchase automobile insurance, including
no -fault coverage, from the Minnesota Automobile Assigned Risk
Plan at a rate to be determined by the commissioner of commerce.
HIST:1982 c 549 s 2; 1986 c 452 s 19; 1Spl986 c 3 art 2 s 12;
213
0
0
11
LEASE
tPtmditure Authorization
I Original (A4o & 441 ❑ Increase (A41 644)
AmOYn,
To be Completed by Depwmwlt
Prior Year Encumbrance or
❑ Decrease (A45) ❑ Encumbrance Increase (A48)
SEND
fFE OF TRANSACTION I I _ Enured
w� M1 Div HwnO�
❑ Enured by
W AIf W 0. MwnM
TOTALAMOUNT see Clause 2 LEASE NO. 908S
lanmall
T is made by and between Volunteer Fire Department, City of
Ave. W., Hutchinson, Minnesota 553w 6 _
n'Jn";. wr .c. .aa. •.. ... ..___.. _.._ __ _ -I ___ _. _ _
Administration, hereinafter referred to as "LESSEE ", actng for the benefit of
the Department of Public Safety• Driver and Vehicle Services Division
1. The Lessor grants and the Lessee accepts a Lease of the following described
premises in the City of Hutchinson County
Or Flc Leod ; Fiinnesota 5 , to-wit:
_ An area of land approximately 2,250 square feet (30' X ]5')
comprising a portion of the parking lot adjoining Fire Station
at Adams and Third Street
for the term of Five (5) Years from August 1, 1988 through
July 31, 1993 to be used as:
motorcycle skills test examining area
2. The consideration for this Lease shall be the mutual benefits to both parties
of this Agreement.
3. This Lease may be terminated by the Lessee or Lessor upon giving thirty (30)
days written notice of such termination to the other party.
4. The Lessor shall, furnish and provide for the use of the. Lessee:
access to the leased area. -
-2-
5. Except as otherwise provided herein, the Lessee shall furnish all materials
and services required for its use of the premises, and shall maintain the premises
In a reasonably good condition and state of repair during the continuance of its
tenancy, and shall surrender tha premises to the Lessor at the termination of
such tenancy in such condition as the some are in at the commencement of such
tenancy, reasonable wear and damage by the elements excepted.
6. It is agreed that Lessor shall not be responsible for loss of or damage to
Lessee's property, or injury to persons which may arise or be incident to the use
and occupation of said premises except as may be attributed to Lessor's negligence
by a court of law.
'. The hours of use of the leased area shall be scheduled between 8:00 a.m. and
12:00 noon on Thursdays of each week. ,
8. Lessee shall construct a motorcycle skill test course.
9. All personal property in or about the leased premises belonging to or placed
therein by Lessee or its occupants or visitors, shall be there at the sole risk
of the Lessee or such other person Only, and the Lessor shall not be liable for
theft or misappropriation thereof.
10. This Lease may be extended for an additional term of Five (5) Years by
mutual agreement in the form of a written Amendment to this Lease.
11. Lessee agrees to vacate parking lot in case of a fire.
12. Lessee further agrees that painting of the course in the parking lot shall
be at its sole expense.
i
0
IN WITNESS WHEREOF, the parties have set their hands on the date(s) indicated below
intending to be bound thereby.
APPROVED: LESSOR: CITY OF HUTCHINSON
STATE OF MINNESOTA VOLUNTEER FIRE DEPARTMENT
DEPARTMENT OF PUBLIC SAFETY By
By Title
Title Date
Date By
As to form and execution this
day of 19
HUBERT H. HUMPHREY III, ATTORNEY GENERAL
LEGAL ASSISTANT
E
DEPARTMENT OF FINANCE:
Date
0
Date
Above signatures) attested to by:
LESSEE:
STATE OF MINNESOTA
DEPARTMENT OF ADMINISTRATION
SANDRA J. HALE, COMMISSIONER
REAL ESTATE MANAGEMENT
M
HUTCHINSON
FIRE DEPARTMENT
M E M O R A N D U M
205 Third Avenue South East
HUTCHINSON. MINNESOTA 55350
Chief: Orlin "Butch" Henke
DATE: October 10, 1488
TO: Mayor and City—Council — — — — — — — — — — — — — — — — — — — — — — — — — — —
FROM: Fire—Chief — — — — — — — — — — — — — — — — — — — — — — — — — — —
SUBJECT: Lease Agreement with—State—of Minnesota
— — — — — — — — — — — — — — — — — — — — — — — — — —
I have reviewed the memo from the Admin. Secretary and have talked
• to the examiners that are going to use the parking lot everything
seems to be in order for you to go ahead and issue a resolution
in regards to their request. I'm in-total agreement with their
request.
0
9-If-,
L�
aRESOLUTION NO. 8877
RESOLUTION TO ENTER INTO LEASE AGREEMENT WITH
STATE OF MINNESOTA, DEPARTMENT OF PUBLIC SAFETY,
FOR MOTORCYCLE SKILLS TEST EXAMINING AREA
WHEREAS, the State of Minnesota Department of Administration, acting
on behalf of the Department of Public Safety, Driver and Vehicle Services
Division, has requested authorization to use an area of land approximately
2,250 square feet (30' X 75') comprising a portion of the parking lot adjoin-
ing the Fire Station at Adams and Third Street to conduct motorcycle skills
test examining, and
WHEREAS, the Volunteer Fire Department has no objection to use of said
area for the purpose stated above,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON:
THAT the City of Hutchinson enter into Lease No. 9088 with the State of
• Minnesota in accordance with the terms given in said lease, and for a period
of five years, commencing August 1, 1988 and terminating July 31, 1993.
Adopted by the City Council this 11th day of October, 1988.
ATTEST:
Gary D. Plotz
City Administrator
L-1
Paul L. Ackland
Mayor
����% (612) 587 -5151
CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
U Wiz.'
DATE: October 3rd, 1988
TD: mayor and City Council ✓
FROM: Director of Engineering
RE: Amendments to Assessment Roll No. 245
Letting No. 3 - Project No. 88 -17
Improvements on 3rd Avenue Northwest to which the referenced assessment roll
pertains, include street surfacing, curb and gutter, concrete driveway
approaches, storm sewer, and sewer and water services. There are two
occurrences where planned water services did not need to be installed and
therefore were not installed. Similarly, there are four situations in which
the driveway area that has been or will be installed will be less than the
area that was anticipated at the time of design. The planned water services
and driveway areas were assessed to the appropriate parcels of property and,
since no cost has been or will be incurred by the City because of the reduced
quantities of construction, the assessments to those parcels should be
reduced.
An amended assessment roll accompanies this memorandum. on it are circled
the relevant changes all of which will reduce assessments to the parcels of
concern.
Favorable consideration of the resolution amending Assessment Roll No. 245 is
requested.
EA/pv
attachment
40
R spectfully submitted
Eugene Anderson
Director of Engineering
9 �-)l
RESOLUTION NO. AR71
RESOLUTION ADOPTING AMENDED
ASSESSMENT ROLL NO. 245
LETTING NO. 3
PROJECT NO. 88 -17
WHEREAS, the City Council has determined that the final assessable cost
of the improvement of 3rd Avenue Northwest from Main Street to T.A. 7 West- bg.-..-
the construction of storm sewer, sewer and water services to the property line
of all buildings or buildable sites, grading, aggregate base, curb and gutter,
concrete driveway approaehea, bituminous surfacing and appurtenances, has been
reduced and the assessments for said improvement have been adjusted
accordingly.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON,
MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made
a part hereof, is hereby accepted, and shall constitute the special assessment
against the lands named therein, and each tract of land therein included in
hereby found to be benefited by the proposed improvement in the amount of the
assessment levied against it.
2. Such assessment shall be payable in equal annual installments
extending over a period of ten (10) years, the first of the installments to be
payable on or before the first Monday in January, 1989, and shall bear
interest at the rate of 6.71 percent per annum as set down by the adoption of
this assessment resolution. To the first installment shall be added interest
on the entire assessment from October 13t, 1988, until the 31st day of
December, 1989. To each subsequent installment when due, shall be added
interest for one year on all unpaid installments.
3. The owner of any property so assessed may, at any time prior to
certification of the assessment to the County Auditor, pay the whole of the
assessment on such property, with interest accrued to the date of payment, to
the City Treasurer, except that no interest shall be charged if the entire
assessment is paid by the 1st day of October, 1988; and he may, at any time
thereafter, pay to the City Treasurer the entire amount of the assessment
remaining unpaid, with interest accrued to the 31st day of December, of the
year in which such payment is made. Such payment must be made before November
15th, or interest will be charged through December 319t, of the next
succeeding year.
4. The Administrator shall forthwith transmit a certified duplicate of
this assessment to the County Auditor to be extended on the property tax lists
of the County,. and such assessments shall be collected and paid over in the
same manner as other municipal taxes.
Adopted by the Council this 11th day of October, 1988.
City Administrator Mayor
0
9 -e
ASSESSMENT ROLL 40. 245
COMPILED BY: Eugene Anderson
COMPUTED BY: Eugene Anderson
CHECKED IT: Cal Rice
ACCT. CITY PIC NUMBER
NO. COUNTY PIC NUMBER NAME A ADDRESS OF OWNER
LETTING NO. 3, PROJECCT NO. 08-17
COST PER L.F. -
STREET V /CURB:
{
97.7S
COST PER L.F. -
STREET W/O CURB:
{
52.71
STORM SEWER. SEVER A WATER SERVICES, GRADING, AGGREGATE BASE,
COST PER WATER
SERVICE:
1
619.36
CURB A GUTTER, CONCRETE DRIVEWAY APPROACHES.
COST PER SEVER
SERVICE:
3
46S.00
BITUMINOUS SURFACING, AND APPURTENANCES
COST PER S.F. -
6' 01I0WAY:
{
2.62
ON
COST PER S.F. -
A' DRIVEWAY:
1
3.02
IND AVENUE NORTHWEST FROM MAIN STREET TO T.M. 7 VEST
COST PER S.F. -
STORM SEWER:
1
0.05
AMENDED OCTOBER IITH, 1966
NUMBER OF TEARS
SPREAD:
10
STREET STREET
6' DRIVEWAY B'
DRIVEWAY STORM
E87.5'
of Lot 6 1 Pt. Lot S.
LOT BLOCK V /CURT W/O CURB
1' WATER SEVER APPROACH APPROACH SEVER
TOTAL
ADDITION OR SUBDIVISION NO. N0. (L.F.) (L.F.)
SERVICE SERVICE (S.F.)
(S.F.) (S.F.)
ASSESSMENT
IS
11- 117 -29 -12 -0690
Stearesuood. Ina.
230 -3rd Ave. M.Y.
S i/2
056.2500
Hutchinson, MN 55350
N 1/2
City
3
25
66
0
1 0
16
31- 117 - 29-12-0720
Mary, Willis 6 Dean Lorauay
.
Huy. IA W.. Box 72
E87.5'
of Lot 6 1 Pt. Lot S.
056.5530
New Ulm, MN 56077
N 1/2
City
2S
177
0
1 0
' 17
31-1174992-0770
Donald i Barbara Nantpa
325-3rd Ave. N.Y.
Lot 7
A W61' of Let 6,
036.2540
Hutchinson, HN $5350
N I/2
City
25
137.73
0
0 0
IB
71- 117 -29 -13-0010
Stearnsuoad, Inc.
Lots
1-2-7 A Pt. 4 -5 -6,N or RD
729 -3rd Ave, N,W,
B/W i
Y 1/2 Vac Greenleaf St.
056.2SSO
Hutchinson, HN SS350
A Vac
Alley, N 1/2 City
26
ITS. GO
0
0 0
19
31- 117 - 29-17-0020
Stearnsuood, Inc.
Lots
I- 2 -7 -4 -5 1 Pt 6 thru 10
O
320 -3rd Ave. N.Y.
N of
RR R/W A E1 /2 Yet Green -
OSG.2560
Hutchinson, MN 55350
leaf
St. A Alley, N I/2 City
26
371.25
0
0 0
20
71-117 -29 -13 -0030
Hutchinson Farmers Union Coop
1110 Hwy. 7 West
Part
056.2570
Hutchinson, ON SS350
N 1/2
City
I
26
66
0
0 0
21
31-11749 - 13.0040
Hutchinson Farmers Union Coop
1110 Huy. 7 Vest
066.2680
Nutchlnson, HN 55750
N 1/2
City
2A3
25
172
0
1 0
�I \V
0 179 0 { 6.971.66
Z/99 9 97/ 4-,F-
0 601 0 s 9,760.25
0 470 0 9 9.IS2.St
s 1 p
0 279 • f 11,057.07 .87
,� 8ra9
0 194 0 { 27.tea.97
0 275 0 S 4,642.09
.riy y 9 !S=G9"
0 3:: o s 9.r14.ae
ASSESSMENT ROLL NO. 245
LETTING NO. J. PROJECCT NO. 80.17
COST PER L.F.
- STREET Y /CURD:
S 57.75
COMPILED BT: Eugene Andersen
COST PER L.F.
- STREET W/O CURD:
6 52.31
COMPUTED 81'1 Eugene Anderson
STORK SEWER, SEWER A WATER SERVICES, WADING, AGGREGATE BASE,
COST PER RATER SERVICE:
{ 619.36
CHECKED BY: G1 Rioe
CURB A SUTTER. CONCRETE DRIVEWAY
APPROACHES,
COST PER SEWER SERVICE:
{ 405.00
BITUMINOUS SURFACING. AND APPURTENANCES
COST PER S.F.
- 6- DRIVEWAY:
{ 2.62
ON
COST PER S.F.
- 8- DRIVEWAY:
6 3.02
3RD AVENUE NORTHWEST FROM MIN STREET
TO T.N. 7
WEST
COST PER S.F.
- STORM SEWER:
{ Ms
MENDED OCTOBER IITN. I9W
NUMBER OF YEARS SPREAD:
10
STREET
STREET
P DRIVEWAY
M DRIVEWAY STORM
j ACCT. CITY ►ID NUMBER
LOT BLOCK
W /CURS
v70 CURB
I' WATER
SEWER
APPROACN
APPROACH SEWER
TOTAL
N. COUNTY DID NUMBER
MAIZE A ADDRESS OF OWNER
ADDITION OR SUBDIVISION NO. NO.
(L.F.)
(L.F.)
SERVICE
SERVICE
(S.F.)
(S.F.) IS.F.1
ASSESSMENT
22 31- 117 -29 -13 -0050
Hutchinson Forgers Union Coop
1110 Key. 7 vest
HS7' of Lots 4 i S. _
056.2600
HUtch MMSOn. MM 65350
N 112 City 28.
67
0
0
0
0
299 0
{ 6,194.73
23 31- 117 -29 -53 -0060
R. Dostal A R. Olesoo
'
201 Lind St.
S75- of Lots 4 A S.
056.2590
Hutchinson, MN 65360
N 1/2 City 26
0
0
1
0
0
0 9.900
1 1,114.36
24 36- 117 -30- 11.0080
Ford A. Rolfe. Jr.
844 -2nd Me. S.Y.
1.1 AC SE I/4 SE IA
036.4000
Hutchinson. M S53SO
Set. 36- 117 -30
120
0
1
0
0
0 0
6 7,599.36
25 36- 117 -30 -16 -0100
New Dimension Plating, Inc.
Tracts 132' A 132' A 72' • N'
Q - aim
426 -3rd Ave. N.Y.
of SE 114 SE 1/4
036.3200
Hutchinson. IW 55350
Sec. 36- 117 -30
246
0
U
0
0
417 D
{ IS,4iS.N
26 36- 117 -30 -16 -0141
Romrsten A Cornell. Ind.
NE 1/4 SE 1/4 S of T.N. 07
SSS -3rd Ace. M.Y.
E2 E167.6'
036.3000
Hutchinson, MN SS350
Sec. 36- 117-30
0
338.04
1
0
0
0 0
{ 10,302.23
27 36- 117-30- 16-0150
Robert Stearns
375 -Ist Ave. N.Y.
E-ly 142' of NE 1/4 SE 114
036.0700
Hutchinson, M $5350
Sec. 36-117 -30
142
0
1
0
0
SIS 8
28 36- 111- 30-16 -0151
Robert Steams
Y25.6' of E167.6' SE I14 NEI /4
375 -Ist Ave. N.R.
SE 114 S of T.N. 7
036.2900
Hutchinson, MN 55350
Sec. 36- 117-30
25.6
0
0
0
0
0 0
{ 1.479.40
.o
4
(612) 587.5151
f/UTCH" CITY OF HUTCHINSON
. 37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
October 11, 1988
M E M O R A N D U M
TO: MAYOR AND CITY COUNCIL
FROM: HAZEL SITZ, PERSONNEL COORDINATOR
RE: RESOLUTIONS FOR AFFIRMATIVE ACTION PLAN
Attached are two resolutions which the City should
adopt as part of our Affirmative Action Plan.
The State of Minnesota - Department of Human Rights
is requiring all cities with 20 or more employees
to have an Affirmative Action Plan in place and
approved by December 1, 1988, on pain of suspension
of all State funding.
We are presently working on this document and expect
to have it approved within the next month. (It will
be about 40 pages long.)
Ll
q-,e- -
0
0
To
From
M%IfIf2sOtA
Counts, City and Schgpl District Heads
Stephen W. Cooper
Commissioner `
I
Date' September 7, 1988
Hmalt
Phone: 296 -5665
SFP
Subject: POTENTIAL CUT OFF OF STATE FUNDS
BY
During the past several months you have been made aware throum
various state agencies and associations of the amendment to stat
law N.S. 363.073 passed in the 1988 legislative session. This
law now requires all state political subdivisions who receive
more than $50,000 from the state, and who employ more than 20
full -time employees, to obtain a certificate of compliance from
the Department of Human Rights. The certificate is issued upon
the Department's receipt and approval of your affirmativ cti �.
)y
Sit- 11
As of this date,
phone or letter,
Since August 1,
you are already
funds withheld.
the Department has not been contacted, either
of your intention to comp y w1 t 7is law.
1988 is the date when the law went into effect,
in violation and may be subject to having state
Therefore, in
accordance with the extension that was previously
granted until
'December 1, 1988
for the submission of your
affirmative action plan, please
contact this agency by calling
(612)297 -1690
and by sending a
letter, within ten days of receip
of this notice, indicating your
knowledge of this requirement an
that you will
be complying by submitting
your affirmative action
9 3b
plan by December 1, 1988. If we have not been contacted within
this time period all state contract funds that you receive may b
withheld. In order to continue the flow of funds we will need to
notify state agencies of your contacts with this Department and
intentions of complying with the law.
Should your total full -time workforce not exceed more than 20
employees you are exempt from this requirement. You must,
however, send a notarized statement to this Department attesting
to this fact in order for your exemption to be allowed.
Please :contact the Contract Compliance Cnit at (6121237 -1690
should you have any questions.
AN EQUA•_ OPMORTUNITY EMPLOYER
AnA—
q-d- I
500 Bremer Tower. 7M Place and Minnesota Street. St. Paul, Minnesota 55101 (612)296.5663 or (600)652.9747
ATTEST: ,
Paul Ackland, Mayor
Gary Plotz, City Administrator
This replaces Resolution No. 5605 dated December 9, 1975 /J
Resolution No. 8874
II. EQUAL EMPLOYMENT OPPORTUNITY POLICY STATEMENT
This is to affirm the City of Hutchinson's policy of providing Equal
Opportunity to all employees and applicants for employment in accordance with
all applicable Equal Employment Opportunity /Affirmative Action laws,
directives and regulations of Federal, State and Local governing bodies or
agencies thereof, specifically Minnesota Statutes 363.
The City of Hutchinson will not discriminate against or harass any
employee or applicant for employment because of race, color, creed, religion,
national origin, sex, disability, age, marital status, or status with regard
to public assistance.
The City of Hutchinson will take Affirmative Action to ensure that all
employment practices are free of such discrimination. Such employment
practices include, but are not limited to, the following: hiring, upgrading,
demotion, transfer, recruitment or recruitment advertising, selection, layoff,
disciplinary action, termination, rates of pay or other forms of compensation,
and selection for training, including apprenticeship.
The City of Hutchinson will use its best efforts to afford minority and
female business enterprises with the maximum practicable opportunity to
participate in the performance of contracts for construction projects that the
City engages in.
The City of Hutchinson will commit the necessary time and resources, both
financial and human, to achieve the goals of Equal Employment Opportunity and
Affirmative Action.
The City of Hutchinson fully supports incorporation of non - discrimination
and Affirmative Action rules and regulations into contracts.
The City of Hutchinson will evaluate the performance of its management
and supervisory personnel on the basis of their involvement in achieving these
Affirmative Action objectives as well as other established criteria. Any
employee of the City, or contractor to the City, who does not comply with the
Equal Employment Opportunity Policiies and Procedures as set'forth in this
Statement and Plan will be subject to disciplinary action. Any contractor not
complying with all applicable Equal Emploment Opportunity /Affirmative Action
laws, directives and regulations of the Federal, State and Local governing a
bodies or agencies thereof, specifically Minnesota Statutes 363 will be
subject to appropriate legal sanctions.
The City of Hutchinson has appointed Hazel Sitz, Personnel Coordinator,
to manage the Equal Employment Opportunity Program. Her responsibilities will
include monitoring all Equal Employment Opportunity activities and reporting
the effectiveness of this Affirmative Action Program, as required by Federal,
State and Local agencies. The City Administrator of the City of Hutchinson
will receive and review reports on the progress of the program. If any
employee or applicant for employment believes he /she has been discriminated
against, please contact Hazel Sitz, Personnel Coordinator, City Hall,
Hutchinson, MN.
Adopted by the Hutchinson City Council this day of , 1988
ATTEST: ,
Paul Ackland, Mayor
Gary Plotz, City Administrator
This replaces Resolution No. 5605 dated December 9, 1975 /J
Resolution No. 8875
XI. AFFIRMATIVE ACTION PLAN FOR DISABLED INDIVIDUALS
I. DISABLED INDIVIDUALS AFFIRMATIVE ACTION CLAUSE
The City of Hutchinson shall not discriminate against any employee or
applicant for employment because of physical or mental disability in regard
to any position for which the employee or applicant for employment is
qualified. The City of Hutchinson agrees to take affirmative action to
employ, advance in employment, and otherwise treat qualified disabled
individuals without discrimination based upon their physical or mental
disability in all employment practices such as the following; employment,
upgrading, demotion or transfer, recruitment, advertising, layoff or
termination, rates of pay or other forms of compensation, and selection for
training, including apprenticeship.
The City of Hutchinson agrees to comply with the rules and relevant orders of
the Minnesota Department of Human Rights issued pursuant to the Minnesota
Human Rights Act. The City of Hutchinson agrees to post in conspicuous
places, available to employees and applicants for employment, notices in a
form to be prescribed by the commissioner of the Minnesota Department of Human
Rights. Such notices shall state the City's obligation under the law to take
affirmative action to employ and advance in employment qualified disabled
employees and applicants for employment, and the rights of applicants and
employees.
The City of Hutchinson shall notify each labor union or representative of
workers with which it has a collective bargaining agreement or other contract
understanding, that the contractor is bound by the terms of Minnesota
Statutes, section 363. 073 of the Minnesota Human Rights Act and is committed
to take affirmative action to employ and advance in employment physically and
mentally disabled individuals.
II. SCHEDULE FOR REVIEW
The City of Hutchinson will review all physical and mental job requirements to
the extent that these requirements tend to screen out qualified disabled
individuals. It will be determined whether these requirements are job
related, and consistent with business necessity and the safe performance of
the job. The review will be ongoing. Job descriptions /specifications will be
updated as positions open up and are filled.
III. PRE - EMPLOYMENT MEDICAL EXAMS
The City of Hutchinson may require a comprehensive medical exam prior to
employment. The results of such an examination will not be used to screen out
qualified disabled individuals. Information obtained in response to such
inquiries or examination shall be kept confidential except that (a)
supervisors and managers may be informed regarding restrictions on the work
or duties of disabled individuals and regarding accommodations, (b) first aid
and safety personnel may be informed, where and to the extent appropriate, if
the condition might require emergency treatment, and (c) officials, employees,
representatives, or agents of the MN Department of Human Rights or local human
rights agencies investigating compliance with the act or local human rights
M
ordinances shall be informed if they request such information.
IV. ACCOMMODATIONS TO PHYSICAL AND MENTAL LIMITATIONS OF EMPLOYEES
The City of Hutchinson shall make a reasonable accommodation to the physical
and mental limitations of an employee or applicant unless such an
accommodation would impose an undue hardship on the conduct of the business.
V. COMPENSATION
In offering employment or promotions to disabled individuals, the City of
Hutchinson shall not reduce the amount of compensation offered because of any
disability income, pension, or other benefit the applicant or employee
receives from another source.
VI. OUTREACH, POSITIVE RECRUITMENT, AND EXTERNAL DISSEMINATION OF POLICY
The City of Hutchinson shall review employment practices to determine whether
the personnel programs provide the required affirmative action for employment
and advancement of qualified disabled individuals. Based upon the findings of
such review, the City shall undertake appropriate outreach and positive
recruitment activities, such as those listed below.
A. Develop internal communication of obligation to engage in affirmative
action efforts to employ qualified disabled individuals in such a manner as to .
foster understanding, acceptance, and support among executive, management,
supervisory, and all other employees and to encourage such persons to take
the necessary action to aid the City in meeting this obligation.
B. Develop reasonable internal procedures to ensure that the obligation to
engage in affirmative action to employ and promote qualified disabled
individuals is being fully implemented.
C. Periodically inform all employees and prospective employees of the
commitment to engage in affirmative action to increase employment
opportunities for qualified disabled individuals.
D. Enlist the assistance and support of recruiting sources (including state
employment security agencies, state vocational rehabilitation agencies or
facilities, sheltered workshops, college placement officers, state education
agencies, labor organizations and organizations of or for disabled individuals
of the City's commitment to provide meaningful employment opportunities to
qualified disabled individuals.
E. Engage in recruitment activities at educational institutions which
participate in training of the disabled, such as schools for the blind, deaf,
or retarded.
F. Establish meaningful contacts with appropriate social service agencies,
organizations of and for disabled individuals, vocational rehabilitation
agencies or facilities, for such purposes as advice, technical assistance, and Is
referral to potential employees.
G. Review employment records to determine the availability of promotable and
transferable qualified known disabled individuals presently employed, and to
determine whether their present and potential skills are being fully utilized
or developed.
H. Include disabled workers when employees are pictured in consumer,
promotional, or help wanted advertising.
I. Send written notification of company policy to all contractors, vendors
and suppliers, requesting that they act in a manner consistent with the City's
policy on affirmative action.
J. Take positive steps to attract qualified disabled persons not currently in
the workforce who have requisite skills and can be recruited through
affirmative action measures.
VII. INTERNAL DISSEMINATION OF POLICY
Realizing that an outreach program is ineffective without adequate internal
support from supervisory and management personnel and other employees, who may
have had limited contact with disabled persons in the past, and in order to
assure greater employee cooperation and participation, the City of Hutchinson
shall disseminate this policy internally as follows:
A. Include it in the policy manual.
B. Publicise it in the company newsletter and other media.
C. Conduct special meetings with executive, management, and supervisory
personnel to explain the intent of the policy and individual responsibility
for effective implementation, making clear the City's position.
D. Schedule meetings with all employees to discuss policy and explain
individual employee responsibilities.
E. Discuss the policy thoroughly in both employee orientation and management
training programs.
F. Include nondiscrimination clauses in union agreements, if any, and review
all contractual provisions to ensure they are nondiscriminatory.
G. Include articles on accomplishments of disabled workers in City
publications.
H. Post the policy in City bulletin boards, including a statement that
employees and applicants are protected from coercion, intimidation,
interference, or discrimination for filing a complaint or assisting in an
investigation under the Minnesota Human Rights Act.
I. When employees are featured in employee handbooks or similar publications
for employees, include disabled employees.
VIII. RESPONSIBILITY FOR IMPLEMENTATION
Hazel Sitz, Personnel Coordinator, has been designated director of the City of
Hutchinson's affirmative action activities.
Her identity shall appear on all internal and external communications
regarding the City's affirmative action programs. The Personnel Coordinator
has been given necessary support to manage the implementation of this program,
including the following activities:
A. Develop policy statements, affirmative action programs, and internal and
external communication techniques, including regular discussions with
directors, supervisors and employees to be certain the City's policies are
being followed. In addition, supervisors shall be advised that:
(1) their work performance is being evaluated on the basis of their
affirmative action efforts and results, as well as other criteria; and
(2) the City is obligated to prevent harassment of employees placed through
affirmative action efforts.
B. Identify problem areas in conjunction with line management and known
disabled employees, in the implementation of the affirmative action plan, and
develop solutions.
C. Design and implement audit and reporting systems that will:
(1) measure effectiveness of the City's plan;
(2) indicate need for remedial action;
(3) determine the degree to which objectives have been attained;
(4) determine whether known disabled employees have had the opportunity
to participate in all company sponsored educational, training,
recreational, and social activities; and
(5) ensure that each location is in compliance with the Minnesota Human
Rights Act.
D. Serve as liaison between the City of Hutchinson and the Minnesota
Department of Human Rights.
E. Serve as liaison between the City of Hutchinson and organizations of and
for disabled persons, and arrange for the active involvement by company
representatives in the community service programs of local organizations of
and for the disabled.
F. Beep management informed of the latest developments in the entire
affirmative action area.
G. Arrange for career counseling for known disabled employees.
Adopted by the Hutchinson City Council , 1988
Attest:
Gary Plotz, City Administrator
Paul Ackland, Mayor
9
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��ell
FINANCIAL
SERVICES
To: Mr. G. Plotz - City Administrator
From: R. E. Carney - Waddell & Reed
Registered Representative
3033 CAMPUS DRIVE
SUITE 155
PLYMOUTH. MN 55441
612'557 -0818
(Personal Office)
25 2ND AVE SW
HUTCHINSON. MN 55350
612/587 4 774
I have a client who is interested in changing her 457
Salary Reduction investment from her present carrier to
Waddel & Reed. Waddell & Reed has an IRS approved 457 plan,
but is not an approved carrier with the City of Hutchinson.
This letter is to request that Waddell & Reed be
approved as a 457 Salary Reduction carrier for the City of
Hutchinson.
Thank you for your attention to this request. I am
looking forward to being of service to the employees of the
City of Hutchinson.
Sincerely,
Bob Carney
A TMK/United 11 Company
9 -F
9
(612) 587.5151
1TY OF HUTCHINSON
✓ASHINGTON AVENUE WEST
'HINSON, MINN. 55350
M E M 0
DATE: October Sth, 1988
T0: (mayor and City Council
FROM: Director of Engineering
RE: Plan Approval for Tee Hangar Project
The attached resolution pertains to the proposed construction of an eight
unit tee hangar at the airport. Bids for the bituminous apron on which the
hangar will rest were opened on September 2nd, and a contract was awarded
on September 27th. Grading work in preparation for surfacing has begun.
Approval of the resolution is requested so that the status of the project can
be advanced.
Respectfully submitted,
LuvAjvtam
n
Eugene Yn erso
g d o
Director of Engineering
EA/pv
attachment
9 -G
RESOLUTION APPROVING PLANS AND SPECIFICATIONS
AND ORDERING ADVERTISEMENT FOR BIDS
RESOLUTION NO. 8876
LETTING NO. 19
PROJECT NO. 88 -35
T.H. NO. T6
WHEREAS, the Director of Engineering has prepared plans and
specifications for the construction of a pre - engineered tee hangar at the
Municipal Airport, and has presented such plans and specifications to the
Council for approval;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON,
MINNESOTA:
1. Such plans and specifications, a copy of which is attached hereto and
made a part hereof, are hereby approved.
2. The City Administrator shall prepare and cause to be inserted in the
official newspaper, an advertisement for bids upon the making of such
improvement under such approved plans and specifications. The advertisement
shall be published for three weeks, shall specify the work to be done, shall
state that bids will be opened and considered by the Council at the time
specified in the Contract Documents, in the Council Chambers of the City Rall,
Hutchinson, Minnesota. Any bidder whose responsibility is questioned during
consideration of the bidd will be given an opportunity to address the Council
on the issue of responsibility. No bids will be considered unless sealed and
filed with the City Administrator and accompanied by a cash deposit, cashier's
check, bid bond or certified check payable to the City of Hutchinson for 10
per cent of the amount of such bid.
3. Said approval of plans and specifications, and authorization to
advertise for bids, are contingent upon approval of plans and specifications
by the Minnesota Department of Transportation.
Adopted by the Council this 11th day of October, 1988.
Mayor
City Administrator
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October 10th, 1988
TO MAYOR AND CITY COUNCIL:
/67891p��2
ay
As parents and concerned neighbors, we are concerned for the safety of
the children in our neighborhood. The alley located off of 6th Avenue S.E.
between Hassan Street and Jefferson Street serves as access to garages for
many of the homes on the block. Many tines the speed exceeds 10 miles
per hour. With the garages at or close to the alley, it is hard to see
small children at play. There have been a few close calls. As parents
and concerned neighbors, we ask that a sign be installed to warn the
driver to watch for children.
ge -
/�' /0�
/Z) -�?,
(612)587-51 1
f1U1lH' CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
OCTOBER 11, 1989
TO: MAYOR & CITY COUNCIL
FROM: KEN MERRILL, FINANCE DIRECTOR
-------------------------------------- ---- ---- -- -------- - -- - --
SUBJECT: COUNCIL CONSIDERATION OF PAYMENTS
--------------------------------------------------------------
Not part of tonights agenda but I would request consideration of
two items.
1. Authorization to pay for the refurbished fire truck AND
authorization to enter into a lease puchase arrangement. The
City's Fire Truck is completed at Pierce Manufactring. Several
members of the Fire Department are going to pick up the truck
this week. We planned on financing the truck through Pierce and
have received the paper work. In order to get release of the
truck, however, the paper work on the lease must be completed or
full payment must be made.
I would ask ask council authorization for temporaty payment
of the fire truck to Pierce Manuyfacturing Inc. for $97,009.
Also council authorization to enter into a lease purchase
arrangement.
Once the the paper work is completed we will receive back
the money (other than down payment) and begin annual payments.
-----------------------------------------------------------------
2. Randy DeVries and George McDonald have agreed the waste
treatment plant has progressed to the point where the retainage
on Carr Construction can be reduced.
It would be asked to reduce the retainage from $511,563 with
a payment of $255,698 to the Robert L. Carr Co.. Retainage
would become $255,875.
CJ
/0—jr-
REGULAR COUNCIL MEETING
October
11, 1988
•
WATER $ SEWER FUND
*PERA
employer contribution
$294.11
*Withholding Tax Acct.
employer contribution
519.72
*U.S. Postmaster
postage for water bills
126.70
Merle Meece
%safety boots
30.00
Richard Nagy
AWWA No. Cent. conf.
204.03
Henry Putzier
table- desk -stand etc.
665.00
Consolidated Elec. CO.
repairs
73.13
Dixie Petro Chemical
chemicals
370.00
First Trust
interest and agent fees
63,679.38
Am. National Bank
interest and agent fees
4025.00
Am. National Bank
principal,interest 4 agent fees
141,606.50
Abbott Electronics Inc.
supplies
20.00
Ag Systems
supplies
7.18
Allen Office Products
office supplies
78.76
Crow Chemical
chemicals
45.00
Commissioner of Revenue
Sept. sales tax
899.36
County Market
distilled water
45.36
Ed Davis Bus. Machines
2 flags
2.58
Farm $ Home
supplies
128.21
Feed Rite Controls
acid
690.28
Floor Care Supply
cleaning supplies
605.18
Carquest Auto Parts
parts
100.21
Fitzloff Hardware
supplies
39.97
G K Services
uniform rental
223.83
•G
Hutch Coop
gasoline
637.20
Hutch Leader
open house ad
36.78
Hutch Utilities
electricity $ gas
11,615.61
Hometown Music
parts
43.93
Junker Sanitation
refuse chgs.
33,947.10
Juul Contracting
extend storm sewer line
3739.00
L $ P Supply Co,
blades
30.60
Kenneth Merrill
Logis meeting
11.02
Plaza Hardware
supplies
66.97
Pikal Music Store
sound system rental
65.00
Quade Sport Goods
tent rental
60.00
Sorensen Farm Supply
funnel
3.59
Sun Life Ins. Co.
Oct, dental ins.
536.38
Town $ Country Tire
repairs
6.00
U.S. Postmaster
meter postage
119.59
Water Products
meter
187.99
$ 265,576.25
CENTRAL GARAGE FUND
*PERA
employer contribution
$ 37.16
*Withhold Tax Account
employer contribution
65.06
Determan Welding
repairs
52.50
Harpel Bros.
parts
238.70
Bros. Tractor
parts
98.75
•Sweeney
Wacker Implement Inc.
parts
24.67
Minar Ford Inc.
parts
174.99
Brandon Tire
repairs
165.16
Crow River Glass Co.
repairs
25.68
Farm & Home
supplies /
1.43
Carquest Auto Parts
parts // 'Yf
537.22
-2-
Coop 011
tires
$ 132.90
.Hutch
Hutch Wholesale
supplies
150.29
Ink Spots Inc.
printing
126.20
MTI Dist. Co.
repairs
1608.43
MacQueen Equipment
parts
70.90
MacQueen Equipment
parts
246.00
Plaza Hardware
parts
21.67
Schmeling Oil
oil & filter
65.99
Sorenson Farm Supply
parts
11.00
Sun Life of Canada
Oct. dental ins.
33.24
Town $ Country
repairs
78.04
U.S. Postmaster
meter postage
3.75
Ziegler
parts
83.44
Wigen Chev. Co.
repairs & parts
744.64
W.D. Cooling Clinic
repairs
70.30
GENERAL FUND
*Hutchinson Telephone Co.
phone service
$4194.65
*WIthhold Tax Account
employer contribution
3795.77
*PERA
employer contribution
4149.05
*AARP
driving course fees
252.00
*U.S. Postmaster
Oct. mailing newsletter
147.45
•*Dept. of Natural REsources
DNR reg. fees
108.00
*Day Tours
Step On GUide
110.00
*Dept. of Natural Resources
DNR reg..fees
183.00
Steven Madson
clothing allowance
175.00
RIchard Waage
clothing allowance
175.00
Ronald Kirchoff
clothing allowance
175.00
Robert Ringstrom
clothing allowance
175.00
Robert Ringstrom
Court in Glencoe
3.17
John Gregor
clothing allowance
175.00
Scott Schwartz
clothing allowance
175.00
Michael Kirchoff
clothing allowance
175.00
William Wegner
clothing allowance
175.00
William Mattsfield
clothing allowance
175.00
Charles Jones
clothing allowance
175.00
James Haasl
clothing allowance
175.00
Michael Hogan
clothing allowance
175.00
David Erlandson
clothing allowance
175.00
Scott Webb
clothing allowance
175.00
Roger Bakken
clothing allowance
175.00
Nancy Buss
clothing allowance
100.00
Marguerite Bentz
clothing allowance
100.00
Jean Gray
clothing allowance
100.00
Marie Thurn
clothing allowance
100.00
Lori Adamietz
clothing allowance
100.00
Harland Emans
custodian fees
52.50
Eggert
refund volleyball
88.00
•Jerry
GregZiemer
refund volleyball
10.00
Don Schaffer
refund gymnastics
17.00
William Klugow
refund shelter
5.00
Lucille Arlt
pumpkins
15.00
Margaret Jorgensen
refund Mature driving
7.00
Lila Westphal
refund Adv. in Eating
10.00
-3-
Shelia Griebe
refund gymnastics
$ 26.00
•Linell Loncorich
refund gymnastics
13.00
Wayne Schuster
refund gymnastics
13.00
Susan Larson
seminar Mpls.
31.76
Senior Advisory Board
concession workers at arena
250.00
Clareys Safety Equipment
rope & bag
156.50
Crystaplex Plastics
supplies
408.30
Curtis Industries
supplies
165.50
c% Dant Corporation
bleachers
1032.00
Eagle Fire Protection
repairs
138.80
Farris Incentives Inc.
supplies
111.90
Fitzharries Athletic Supply
supplies
151.59
Gopher StateOne Call Inc.
membership fee
25.00
Hertz Furn. Systems
mats
136.00
Highsmith Co. Inc.
supplies
10.09
Holmsten Ice Rinks
supplies
31.53
Int'l Narcotic Enfo. Assn
member dues
25.00
Ice Skating Inst. of Am.
supplies
10.15
Mn. Orchestra Assoc.
46 tickets
717.60
McLeod Co. Historical Soc.
'z main. pledge for 1988
2500.00
MRPA Annual Conf.
registration fees
135.00
MSABC
rental
70.00
Neotronics
repairs
251.82
Nicollet Co. Hist. Society
46 tickets
69.00
0 $ M Cabinets
leg pedestals
69.49
Pioneerland Library
4th qtr payment
13,276.25
annual com.dev.meeting
315.78
•Peters
Police Dept.
cash change fund
50.00
Rickeman Seed Center
chemicals
45.00
Search $ Seizure Bulletin
monthly publication
45.97
Supt. of Documents
2 publications
14.00
Scranton Gillette Comm.
2 yr. subscription
30.00
Transportation Tech Transfer Center
2 registration fees
60.00
Trautman's Lawn Service
mowing weeds
60.00
Witte Sod
150 yds sod
112.50
A $ B Electric
repairs
28.00
Albrecht Oil Co.
gasoline for buses
252.00
Allen Office Products
supplies
191.92
Allied Mech. Systems
repairs
1300.00
Am. Welding Supplies
tank rental
6.50
Arnold $ McDowell
legal fees
467.00
Automation Supply Co.
office supplies
131.50
Bremis Concerete
supplies
67.95
Brinkman Studio
posters
25.00
Bennett Office Supplies
maint. agreement
51.75
John Bernhagen
Oct. compensation
1800.00
Crow River Vet Clinic
boarding fees etc.
334.50
Chamber of Commerce
lease,copier,secretary
379.51
Carneys
supplies
10.30
Copy Equipment
repairs
402.90
Country Kitchen
prisoner meal
5.67
Treasurer
real estate taxes
710.65
•Co.
Co. Treasurer
property book
138.25
Co. Treasurer
DL fees
101.50
County Market
supplies
11.00
Culligan Water
salt $ service
49.40
Dons Foods
supplies
18.61
-4-
Co. Recorder
Earl F. Anderson 8 Assoc
•Ericksons More 4
Ed Davis Bus. Machines
Family Rexall Drugg
Farm $ Home
Fitzloff Hardware
Floor Care Supply
Carquest Auto Parts
+' Gopher Sign Co.
George Field
G & K Services
Hager Jewelry
Hutch Coop
Henrys Candy Co.
Hutch Drug
Hutch Landscaping
Hutch Leader
Hutch Plbg $ Htg.
Hutch Utilities
Hutch Wholesale
Hutch Fire F, Safety
HCVH Channel 10
Ink Spots Inc.
Juul Contracting
Joes Sport Shop
K Mart
•Kokesh
Mankato Bus. Products
Mid Central Inc.
Kenneth Merrill
Midland Products Co.
McGarvey Coffee
Plaza Hardware
Popp Electrical
Pan 0 Gold
Pikal Music Store
Quade Electric
Quade Sport Goods
Quade Sport Shop
Rite Way Auto Wash
Rutz Plbg $ Htg.
Rockmount Research
R $ R Specialties
Schmeling Oil Co.
Shopko
Simonson Lbr. Co.
State Treasurer
Sun Life of Canada
Star Cablevision
Town $ Country Tire
Tri Co. Water Cond.
•U.S. Postmaster
U. S. Postmaster
Xerox
Wm. Mueller $ Sons Inc.
Pierce Mfg. Co.
recording fees
$ 50.00
signs $ posts
385.65
supplies
38.69
supplies
39.70
supplies
120.49
supplies
136.00
supplies
201.27
cleaning supplies etc.
1541.11
parts $ supplies
5.06
signs
157.33
clothing allowance
150.00
uniform rental
971.14
repairs
6.31
gasoline
2622.64
supplies
424.85
supplies
1.19
rock,shrubs €, tree
448.00
publications etc.
636.32
parts
21.75
gas $ electricity
11,587.13
supplies
17.95
repairs
12.50
cable franchise
750.00
supplies $ printing
185.75
tree dump $ storm sewer materials
185.00
supplies
9.00
batteries
27.18
supplies
934.12
copier meter
50.00
equipment & parts
263.48
mileage & logis meeting
32.19
supplies
53.82
coffee
161.12
supplies
10.24
repairs
109.44
supplies
19.35
equipment & supplies
4.76
parts
69.50
supplies
3.00
supplies
1387.76
bus wash
3.75
supplies
26.19
supplies
107.40
supplies
124.20
oil
12.00
supplies & equipment
373.48
supplies
20.94
surcharge
1070.48
Oct. dental ins.
2187.24
Oct. cable
4.05
repairs
7.00
softener salt
72.00
100 stamps
25.00
meter postage
681.66
contract payments
270.92
street materials
690.10
Ward LaFrance Pumper
97,009.00
$169,831.23
J
-s-
BOND FUNDS
Police Const. Fund
Hutchinson Landscaping
shrubs,rock,edging
$198.00
Korngiebel Arch
station furnishings
480.00
680.00
Bonds of 1987 Debt Service
s s
Keefe $ Kasal
double payment assessment refund
$113.62
Bonds of 1987
Wm. Mueller & Sons
construction costs
$2879.57
Bonds of 1984
First Trust
interest
$32,925.00
Bonds of 1982
First Trust
interest $ agent fees
$12,391.88
Library Debt Service Fund
First Trust
interest
$30,275.04
Parking Bonds of 1984
First Trust
interest
$26,193.75
•
Bonds of 1988
American NationalBank
original issuance fee
$ 593.98
Gopher Sign Co.
signs
759.70
Neenah Foundry Co.
grates
98.00
Insituform Central Inc.
construction costs
9492.64
Duininck Bros.
construction costs
17,119.85
Juul Contracting
construction costs
44,011.60
Wm.Mueller $ Sons Inc.
construction costs
84.822.03
$ 156,897.80
Bonds of 1988 Debt Service
L €, G Enterprises
refund double payment
$174.32
McLeod Title Services
refund double payment
174.43
348.75
J
u
•
•
16900 Cedar Avenue, S.
Rosemount, MN 55068
October 7, 1988
Mayor Paul L. Ackland
City Hall
37 Washington Avenue West
Hutchinson, MN 55350
Honorable Mayor Ackland:
Telephone
(612) 432 -2610
FOR YOUR INFORMATION
Star Cablevision
Bngh' • Cie., E.vnw
Star Cablevision will immediately take the steps necessary
to bring cable television service to the downtown area
apartments.
v 41- V'Ri
N CCii588
7 RECEIVED
We are proud to be a part of the community and will do
whatever it takes to continue delivering outstanding service.
Yours truly,
Richard Penkert
Regional Manager
Star Cablevision
8Y
(612) 587.5151
CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
September 29th, 1988
Mr. Patrick C. Hughes
District Engineer
Minnesota Dept. of Transportation
2505 Transportation Road
P. 0. Box 768
Willmar, MN 56201
RE: S.P. 4304 -31
F.P. F -HES 015 -2(45)
Trunk Highway 15 South
Hutchinson, MN
Dear Mr. Hughes:
FOR YOUR INFORMATION
The City has a genuine concern for the loss of northbound access to Lynn Road as a
result of the reconstruction of Trunk Highway 15 South. As planned and presently
constructed, Lynn Road at its intersection with South Grade Road, which is in
proximity to the T.H. 15 - South Grade Road intersection, has been changed
geometrically so as to prohibit northbound access onto Lynn Road. While we share
concerns for improving safety at and adjacent to the intersection of South Grade
Road and T.H. 15, the City cannot condone the loss of access for northbound traffic
on Lynn Road.
Your attention is called to the accompanying resolution adopted by the City Council
requesting a revised design and correspondence from concerned citizens, business
owners, and ambulance and protection agencies in the area. Please note that, as
stated in the resolution, Lynn Road is a major element in the City's transportation
system, functioning as a minor arterial serving north -south trips. By eliminating
the northbound access from T.H. 15 and from South Grade Road, both of which are
likewise principal elements in our transportation system, an important link in the
system will be eliminated and traffic that would otherwise use that link will be
redistributed to residential areas where safety concerns will be augmented.
The City respectfully requests that the design and construction be revised to allow
for northbound access to Lynn Road, and that the revisions be made in 1988. A
suggested change is the construction of a left turn lane between South Grade Road
and Grove Street that would allow northbound traffic on T.H. 15 to access Lynn Road
directly via the connection ramp that has been constructed between Lynn Road and
T.H. 15.
Thank you for your careful and considerate attention to this matter.
Sincerely,
TY OF HUT NS�
Eugen Anderson
Director of Engineering
EA /pv
enc.
cc: Mayor and City Council
RESOLUTION NO. 8869
RESOLUTION REQUESTING REVISED DESIGN AND CONSTRUCTION IN THE AREA
OF TRUNK HIGHWAY 15 SOUTH AND LYNN ROAD IN HUTCHINSON, MINNESOTA
STATE PROJECT NO. 4304 -31
FEDERAL PROJECT NO. F -HES 015 -2(45)
WHEREAS, the Minnesota Department of Transportation is presently
reconstructing Trunk Highway 15 South in Hutchinson, Minnesota in the area of Lynn
Road; and
WHEREAS, the City Council for the City of Hutchinson is concerned about the
mobility of vehicular traffic in the City's transportation system; and
WHEREAS, the City Council is concerned about accessibility of vehicular
traffic to properties abutting Lynn Road in the vicinity of Trunk Highway 15 South;
and
WHEREAS, Lynn Road is a municipal state aid street, functioning as a minor
arterial, and as such is a major thoroughfare in the City's transportation system;
and
WHEREAS, the present design and construction of the Trunk Highway 15 South
improvements will eliminate northbound access to Lynn Road from both South Grade
Road and from Trunk Highway 15 South; and
WHEREAS, said elimination of northbound access to Lynn Road will be
detrimental to mobility and accessibility of vehicular traffic and will impair the
functional character of Lynn Road; and
WHEREAS, said elimination of northbound access to Lynn Road will increase
traffic volumes on adjacent local streets in residential neighborhoods, thereby
compromising safety.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA;
1. That the Minnesota Department of Transportation be and is hereby requested
to provide direct northbound access from Trunk Highway 15 to Lynn Road by
constructing a left turn lane on northbound Trunk Highway 15 South between South
Grade Road and Grove Street from approximately project station 1231 +60 to
approximately project station 1234 +60, with associated revisions to the median in
the access ramp between Trunk Highway 15 and Lynn Road at approximately project
station 1234 +10, or a similar revised design that will provide direct northbound
access to Lynn Road from South Grade Road and /or Trunk Highway 15.
2. That the revised design and construction of northbound access to Lynn Road
be completed in 1988.
Adopted by the City Council this 27th day of September, 1988. /
Paul L. Ackland, Mayor
ATTEST:
6j1JOAJ
Kenneth Mere, Assistant City Administrator
10 FRANKLIN STREET SOUTH
September 29, 1988
Patrick Hughes
District Engineer
Minnesota Department
P.O. Box 768
2505 Transportation
Willmar, MN 56201
CITY OF HUTCHINSON
POLICE DEPARTMENT
HUTCHINSON. MINNESOTA 55350
of Transportation
Avenue
RE: Highway 15 Improvements
Dear Mr. Hughes:
PHONE(612)587.2242
I am writing this letter to express my concern regarding the Highway 15
improvements which are currently being completed by the Minnesota Department
of Transportation.
Specifically, the improvements to Trunk Highway 15 at the intersection of
South Grade Road in the City of Hutchinson has created a situation whereby the
access to Lynn Road, for north bound traffi has been eliminated. The
improvements to the intersection of Tru way 15 and South Grade Road
will, I believe, improve the overall y r motorists operating at that
intersection. However, in the int providing safety at that particular
intersection, another safety fa has, en overlooked. The safety factor
that I am speaking of is that em cy vehicles not being able to access
Lynn Road as they are proceedin a northerly direction. This is of extreme
concern to emergency services personnel because Lynn Road is a main north -
south street in Hutchinson for the purpose of emergency vehicular traffic
movement.
I would like to take this opportunity to urge you to re- evalute the current
plan and attempt to develop some means by which to access Lynn Road so that
emergency vehicular traffic can proceed north from the intersection of South
Grade Road and Trunk Highway 15.
I, as wel l
appreciate yas �
Res6ectfu
CE
St very . Ma son
Chief of Police
SCM:neb
emergency services personnel for the City of Hutchinson,
'ention and cooperation in this matter.
PARTMEWT
cc: Gene Anderson, Director of Engineering
hutchinson
9D community
hospital
1095 Highway 15 South, Hutchinson, Minnesota 55350 • Telephone 6121587 -2148
September 29, 1988
The Honorable Mayor Paul Ackland
and Members of the City Council
City of Hutchinson
37 Washington Ave. W.
Hutchinson, MN 55350
Dear Mayor and City Council:
This letter is to express our concern regarding access to Lynn Road
from Highway 15 with the reconstruction of this highway. Our ambulance
service uses Lynn Road frequently when responding to calls in the
southwest part of Hutchinson. The redesign of the highway and Lynn
Road prohibits access from Highway 15 to Lynn Road when traveling
from the south. We are going to have to take other routes such
as South Grade Road to Merrill Street, over to Linden Avenue, and
then back to Lynn Road. This is a great inconvenience to us. We
prefer to use the major roads throughout town (those with long stetches
without stop signs) rather than using side streets. This is
a safety factor and a response time factor.
We realize the problem with traffic congestion in this area, but we
feel that some type of access to Lynn Road directly from Highway 15
is necessary for the emergency services of this community to
efficiently respond to the needs of our citizens.
We urge you to contact
some type of corrective
is an urgent matter.
Sincerely,
/IYa� mes MCKay
v Ambulance Supervisor
the Minnesota Highway Department to see if
action could be taken. We feel this
10
15 South
September 27, 1988
Gentleman:
FITZLOFF
HOME IMPROVEMENT CENTER
Hutchinson, Minnesota 55350 — Phone 612.587 -2658
I thank you for the opportunity to share some thoughts with you.
1. What route can the ambulance use to reach my store or nearby Farm & Home, Hamer
Pittman, Warren Systma homes?
2. What route can a semi coming from south take to get to Pizza Hut, Hardware Hank or
Farm & Home? West to Merrill? Residential & 5 ton streets. Parking on both sides.
3. Where was I,2 years ago at hearing time? I plead guilty, I was not here, but it is
difficult is understand how these conditions could escape the attention of lay or
professionals that were present.
is not the time to point fingers & attempt to isolate faults, let us :put efforts
toward correcting.
Please consider using the change order clause with existing contractor and open a left
hand escape for north bound 15 traffic at Clinton Ave. This would give quick relief at
minimun time consumed.
Some years ago Lynn Road was established as a thru street and trees were removed, Parking
banned on one side. 9 ton Construction. Today we find only 16 feet wide on south end.
INTERESTING?
I am concerned with the traffic coming off 15 wanting to turn on Lynn road, will stop
in confusion or waiting for an opening to enter safely.
No provision given for people coming from the south to get to the three established
business or the residences on south end of Lynn road and vicinity.
a Hut lot used for thru traffic must change flower conflict with window.
�J
Lrr-
V..-. is �— /, i' ✓��.
owYiu _rrvrrcau�ii� ro4... tx4c.
HIGHWAY 15 SOUTH
HUTCHINSON. MN 55350
Septomber 27, 1988
Gentlemen:
Unfortunately, we are unable to attend the City Council meeting tonight
to voice our opinions and concerns, so we have to do it with a letter.
We are very concerned regarding the final outcome of the Highway 15 construction
project. Unfortunately, when it was proposed two years ago we misunderstood
the plans and thought there was going to be a left turn lane on Highway 15
for people coming from the south.
Our main concern is our customers. Every day, people are complaining
e:oaut how hard it is to get to our store because of the construction.
Little do they know that it will be just as hard later. We have many
customers, like FitzloffIs and Pizza Hut, that come from the south on
E?i-ghway 15. In order for customers to get to any of us they will have
to turn . on South Grade Road, go to Merrill Street, and go around the block
Just to get to the stores. Now, what about the congestion on Merrill
Street? With the apartments there, cars are parked on both.sides of the street,
you can't meet another car, there is not enough room.
Our next concern is our truck drivers. When they have to come from the
south and turn on Merrill-Streets how are they supposed to maneuver their •
sends by all of those cars? They will have to hope another car is not
coming from the other direction. There is going to be a serious traffic
problem on that street in the near future.
If there would be an emergency at one of the businesses or even at a
residence on Lynn Road, how is the ambulance going to get to.them? By
going around the block? Couldn't that extra couple of blocks be crucial?
We realize there was a problem at the corner by pizza Hut; but we feel what
is being done now, will be just a3 bad, if not worse. We feel the best
solution to the problem would be to make a left turn lane on Highway 159
adjacent to the exit onthe west side. This would take all of the excess
trcXfic uff the residential street and put it back on the highwaye
ke hope you will take our concerns and suggestions seriously.
Concerned,
ac A
Ri11 and Jackie Backen, Farm and Home
A.
- 0
DAVID R. R. CAR
CHARLES R.CARMIOHAtL
GARY D. M�DOw'!ti
STEVEN A. ANDERSON
O. BARRY ANDERSON
STEVEN S. HOG!
CHARLES L. VAIL JR.
LAURA E. FRITLA.VD
DAVID A. BRUEOOENANN
JOSEPH M. PAIEMENT
JAMES CTLEY
JULIA A. CHRISTIASS
October 5, 1988
ARNOLD & MCDOwELL FOR YOUR INFORMATION
ATTORNEYS AT LAw
5881 CEDAR LsRP. ROAD
MINNEAPOLIS. MINNESOTA 55410
(812) 545 -9000
MN TOLL FREE 800- 343.4545
GABLE MCL,W MINNEAPOus
TELECOPItR (812)545 -1703
W. R. Newell
United States Fidelity
Guarantee Insurance Company
Suite 1101
800 Marquette Avenue
Minneapolis, MN 55402
RE: City of Hutchinson
Police Station Construction
Bid Bond issued by USF& G
Principal: Gopher State Contractors, Inc.
Obligee: City of Hutchinson
Our File No.: 3188 -87 -0029
Dear Mr. Newell:
501 SOUTH FOURTH STREET
PRIM C ETON. MINNESOTA 33371
(612) 380- 2214
101 PARR PLACE
HUTCHINSON. MINNESOTA 55350
(812) 557 -7575
3�345�8`
I have now had a chance to visit with the construction manager for the
Hutchinson Police Station. As you know, the manager is Construction
Analysis and Management, Inc. (CAM).
I do not agree that Gopher State can escape its obligations under its
bid bond and the bid package submitted in this case. I am enclosing
for your review a copy of the bid form for the City of Hutchinson
Police Station and I direct your attention to page 2 of the form where
the following language appears: "The bidder agrees that this bid may
not be withdrawn for a period of 30 calendar days immediately
following the date of receipt of bids." I am also enclosing a copy of
the letter submitted by Everett C. Sobania dated April 9, 1988 which
amends the Gopher State bid.
Under the circumstances, it is clear that the April 23, 1988 Notice of
Intent was timely,
In order
for Gopher State
to prevail, they will have to convince a
jury that
the Notice is in
fact not timely.
W. R. Newell
October 5, 1988
Page 2
in evaluating your exposure on this matter, you should keep in mind
that your insured's behavior is consistent with the City's position;
throughout the entire time Gopher State Contractors, Inc. had the bid
package, they were in constant communication with CAM regarding the
details of the construction process. In short, the were constantly
behaving as if they intended to complete their duties under the
contract. In fact, their Notice of Intent to Withdraw may have
delayed the project and caused the City additional damages.
11
It is my understanding that your bid bond in this case is 5% of
$24,015. I can recommend to the City acceptance of a settlement pro-
posal of $1100 and a waiver of attorneys fees, costs and disbursements
that the City would otherwise be entitled to in a litigation setting.
Please respond prior to October 15, 1988.
Thank you.
very truly yours,
r �
ARNOL cDOWEL
G. Barry Anderson
GBA /lls
Enclosures
E
Y,Y PARKS • RECREATION • FORESTRY
900 Harrington Street Hutchinson, Minnesota 55350
(612) 587 -2975
SENIOR CENTER CIVIC ARENA
w
L: _ 587 -6564 587 -4279
FOR YOUR INFORMATION
To: Mayor & City Council
-From: Senior Advisory Board
Arnold Rotzien, Chairman
Date: October 3, 1986
Please accept th1`3 $2500,013 from the Senior Advisory Board
into the Senior Building Fund. A variety of fund - raising
projects were completed this year, and the Senior Advisory
Board will continue to raise money for this Building Fund
Project..
Thank you for your attention regarding this matter.
cc: Bruce Ericson
Parks & Recreation Advisory Board
OUENTIN N BUROICK, NORTH DAKOTA. CHANEMAN
DANIEL PATRICK MOYNIHAN NEW YORK
ROBERT T STAFFORD VERMONT
GEORGE MTCHELL MAINE
JOHN N CHAIJE RHODE ISLAND
MAX BAUCUS MONTANA
ALAN R SIMPSON W10MING
FRANK R LAUTENBERG NEW JERSEY
STEVE STRIVE . IDAHO
JOHN B BREAUT LOUISIANA
DAYE DURENBERGER MINNESOTA
BAR BAMAA MIRULSKI MARYLAND
JOHN W WARHEA VIRGINIA
NNRa1 ME 10 NEVADA
LARRY PRESSLER, SOUTH DAKOTA
BOB GRAHAM FLORIDA
PETER D PROWITT. STAFF DIRECTOR
BAILEY GUARD MINORITY
STAFF DIRECTOR
September 21, 1988
'United �5tatels *mate (N 101r�r,' MI
COMMITTEE ON ENVIRONMENT AND PUBLIC WORKS
WASHINGTON. DC 20510-6175
J
u-'
/�, J
The Honorable Paul Ackland
City of Hutchinson
P.O. Box 623
Hutchinson, Minnesota 55350
Dear Paul and friends:
FOR YOUR INFORMATION
Congratulations on the this terrific municipal accomplishment.
It's not often that a community can pool resources and planning
efforts to have 2 major projects completed at the same time.
The people of Hutchinson can be proud of the planning and
insight that went into these projects, though, for they will
make life in a growing community that much more exciting and
easy. Your wastewater concerns have been addressed and the
area may indeed outgrow the system someday, but I've been
assured that's not for a long time to come.
And, I am sure the city employees will appreciate the elbow
room which has been generated by the construction of this new,
efficient police station. Law enforcement has changed a great
deal over the past few years, and your investment in this new
station will be returned to you in efficiency, service and
protection.
I regret that I cannot be with you all this weekend to take
part in these long - awaited dedications. However, I look forward
to seeing these sites, and hearing of their operation on my
next trip into Hutchinson.
lb
best wishes for this special community -wide
ator
©E
LJ
Ir
0
NAME
EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL
FOR YOUR INFORMATION
DATE September, 1988
ADDRESS
Gary Hiler 325 Hassan Street, Hutchinson
Danette Nelson 541 Brawn Street, Hutchinson
JOB TITLE Part Time Liquor Store Clerks
SUPERVISED BY Chick Nelson
EMPLOYMENT STATUS X NEW EMPLOYEE OTHER:
FULL TIME X PART TIME OR SEASONAL
PAY RATE I
COMMENTS Replacing clerks who have resigned
THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL
POLICY AND TO THE COUNCIL APPROVED SELECTION PROCESS.
DEPARTMENT -HEAD
PERSONNEL COORDINATOR
CITY ADM NIS TOR
CITY OF HUTOMSOM
EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL 0
NAME
Gerald Strac ],.
Robert Plannie
FOR YOUR INFORMATION
DATESePtanber, 1988
ADDRESS
625 Brown Street, Hutchinson
194 - 5th Ave NE, Hutchinson
JOB TITLE Engineering Aides
SUPERVISED BY Eugene Anderson
EMPLOYMENT STATUS X NEW EMPLOYEE OTHER:
FULL TIME 1. X PART TIME OR SEASONAL I*
PAY RATE T2
COMMENTS Replacing other seasonal employees who have left, until end of
construction season
THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL
POLICY AND TO THE COUNCIL APPROVED SELECTION PROCESS,
DEPARTNENT HEAD
PERSONNEL COORDINATOR
0
CITY ADMINISTRATOR.
HUTCHINSON FIRE DEPARTMENT
OFFICER MEETING
Monday, September 19, 1988
The meeting was called to order at 9:15 p.m.
Fuel and Gas - Fill after every run. Chief officer will advise.
Regional Meeting - Pork chops and cote slaw cooked by Pork Producers.
Motion made and seconded recommend purchase of a Roscoe Smoke machine from the
General Fund.
Chief Henke will meet with Chief Madson and Jim McKay of the hospital on First
Responder on September 20th.
Motion made and seconded to purchase from City Rescue Budget - 2 blood pressure
cuffs and stethescopes. Motion passed.
Rookie School - Nov. 28, Monday night 6:30 - 10:30. List will be published who
needs to attend.
Meeting adjourned at 10:10 p.m.
Jamie Emans
Secretary
11
MEMBERS PRESENT:
Paul Ackland
Don Erickson
Marie Klinghagen
Jan Kreitlow
Arlen Solie
Troy Wrucke
Rev. Tim Maland
MINUTES
DOWNTOW14 WN TASK FORCE FOR YOUR INFORMATION
SEPTEMBER 28, 1988
MEMBERS ABSENTS
Dave Larson
Steve Madson
Steve Barton
Cheri Swanson
OTHERS PRESENT:
Bruce Ericson, Kathy Stouvenel,
Hazel Sitz, Jane Hodgins
Chairman Paul Ackland called the meeting to order at 8:10 p.m. in the Library
Conference Room.
The minutes of the September 8, 1988 meeting were approved.
Chairman Ackland reported on information he has from the chief of police
concerning loitering ordinances. In summary, loitering ordinances are
unconstitutional and closing parks doesn't work.
Arlen Solis reported he has given petition forms to the senior high activities
council and a number of them have been signed and returned. The junior high
is just starting to distribute forms.
• Mr. Ackland reported the chief of police has sent a community survey re teen
centers to 10 cities and responses are being received. The police department
is also working on a street survey to determine addresses of those using the
park area. The teen survey is still pending, with a meeting of 3 members
needed to work on it (P. Ackland, C. Swanson, T. Wrucke).
Bruce Ericson and Kathy Stouvenel reported on possible activities in a teen
center. They stated successful centers are for junior high age students.
After that age, interest decreases. At present, our city recreation program
participation drops off after 6th grade. The arena and recreation center are
available in summer. In winter, both are fully booked except for Saturday
from noon on at the recreation center. Storage space for teen center
equipment would be lacking in the recreation center or arena. A dance planned
at the recreation center this spring was advertised to attract senior high
students; instead, junior high age attended. It can be difficult to predict
attendance at planned events. A successful junior high teen center program
could lead into group participation of senior high age students after a period
of time.
Mr. Ackland reported on youth development plans that other cities (Alexandria,
etc.) have begun. These could be used as resource in Hutchinson.
There was further extensive discussion on possible use of church facilities,
what age groups should be targeted, and the mission of this task force. It
.was the consensus that a teen center would need much wider involvement of
civic organizations, community education, other groups. This task force is to
work on the Main Street problem and offer a recommendation.
Minutes - page 2
There was discussion on leasing a building for a year or longer to establish a
teen center. Mr. Ackland would be in favor of the city assisting with lease
payments, but all other financial help would have to come from other sources.
He will discuss this with the city council to get their feelings.
The teen survey should be ready to send out shortly. Results of surveys and
council discussion will be brought to the task force.
Meeting adjourned at 9:45 p.m.
Recorded by Hazel 31tz
0
0
0
Presents
0
PIONSSRLAND LIBRARI SYSTEM BOARD MSSTING
September 12, 1988
James Phalan, Graceville
Steve Boehlke, Montevideo
Stan Jacobson, Granite Falls
Dorothy Tebben, Clara City
Laoerna Birkland, Willmar
Orlynn Mankell, New London
Richard Post, Prinsburg
Lilah Buhr, Stewart
Kathleen Kubasch, Winsted
Shirley Nowak, Silver Lake
Robert Arens, Kimball
Marian Miller, Grove City
Howard Turck, Litchfield
Curtis Johnson, Appleton
Jeff France, Benson
Lionel Harker, Glencoe
Linda Wilimsen, Hutchinson
Shirley Schutt, Kerkhoven
Nancy Alsop, Litchfield
Judy Oestreich, Litchfield
Gladys Nelson, Ortonville
Linda Ulrich, Renville
Jeanette Buchanan, Willmar
Carol Conradi, Willmar
Richard Emery, Willmar
Burton Sundberg, Director
Kathy Matson, Associate Director
Dave Lauritsen, Chippewa County Librarian
Absent: Peg Mpsaberg, Spicer*
Lorna Carlson, Murdock*
John Langan, Danvers*
Linda Beath, Bird Island
John Nevins, Dawson*
Sandy Casper, Gracaville*
Joe Sc*efer, Hector
William Scherer, Hutchinson*
Anne Maguire, Madison*
* Excused absence
FOR YOUR INFORMATION
Representing:
R
p
n
R
n
n
a
a
R
a
R
n
n
a
r
R
n
a
n
n
Representing:
a
n
R
a
■
n
Big Stone County
Chippewa County
Chippewa County
Chippewa County
Kandiyohi County
Kandiyohi County
Kandiyohi County
McLeod County
McLeod County
McLeod County
Meeker County
Meeker County
Meeker County
Appleton
Benson
Glencoe
Hutchinson
Kerkhoven
Litchfield
Litchfield
Ortonville
Renville
Willmar
Willmar
Willmar
Kandiyohi County
Swift County
Swift County
Bird Island
Dawson
Graceville
Hector
Hutchinson
Madison
Chairman Boehlke called the meeting to order at 7:35 p.m. Roll call Was read.
Mankell/Ulrich moved to approve the minutes of the August 8 &xecutive Committee meeting.
Carried.
Barker/Miller moved approval of the treasurer's report for August. Carried.
Director's report:
1. July and August statistical reports show increases over July and August of 1987.
2. Newspaper clippings and the LDS newsletter Were passed around.
3. Facilities:
a. Library facilities at Lake Lillian need to be upgraded.
b. The New London Library may expand its quarters.
4. Books written at reading levels of grades 1 through 4 for adult readers have been
placed in member libraries.
5. Will Weaver is a featured speaker at the annual SAMMIE meeting in Marshall on
September 29.
6. The MIA convention will be held in Rochester October 5 -7. Friday, October 7, is
Trustees' Day.
Nelson/Kubasch moved to approve the bills. Carried.
Cos®unicatione:
1. PLS has received checks of $39,222 and $60,000 from the LDS office.
2. Governing units have received letters listing minimum support payments for qualifying
for state aid.
3. A letter from the Wadena Library Board urges support of a proposal to double the
financial grants for the regional library systems.
Nancy Alsop gave a report on LAS initiatives which include funding for a children's
specialist, and increased funding for library buildings and regional systems. There
is also ongoing discussion on the formation of public library districts with the power
to levy taxes for library support.
New Busineses
1. Governing boards have 45 days to consider the 1989 Budget sent them in August. The
bylaws provide for revision of the budget if governing units representing 33% or more of
the PLS population were to reject the initial budget request.
2. Reports of Results Accomplished with State and Federal Funds during State FY88 were
presented by Mr. Sundberg (Federal) and Kathy Matson (State).
a. Federal Funds of $44,596 and local funds of $370048 were used for additions to the
database, distribution of CON catalogs to 29 locations, and weekly updates to the COM
catalogs. Post /Conradi moved to accept the report and to direst the chairman and the
director to sign the report. Carried.
b. State funds of $214170 were spent on materials, publicity and PR, continuing eda-
cation, and the bookmobile. Buhr/Ulrich moved to accept the report and to direct the
chairman and the director to sign the report. Carried.
3. The State IRS requires libraries to charge sales taxes on copies made on copy
machines, rentals, and book sales. PLS has kept the charges the same, and has posted
signs showing that these charges include sales tax. The sales tax for August was about
$161. The question of charges for copying needs to be discussed since these charges are
not uniform throughout the system.
4. The board discussed a suggested legislative proposal to combine operational and
automation needs for public library systems for the next biennium at a level of
$10,0009000 a year, an increase of 100$ over current funding. Opposition was expressed
by several board members.
The next meeting will be October 10. Board members will be advised whether the full
board or the executive committee will meet.
The meeting was adjourned at 8:57 p.m.
Lilah Buhr
Secretary
