No preview available
cp04-11-1989 cHUTCHINSON CITY CALENDAR WrEK OF _ A,,,-;, e -TO A;2,-ii is , "1981) VIEDNESDAY -12 -- 8:00 A.M. - R g rna_ P:zil Authority Meeting (CiEizensnBai ...k Meeting Room) 10:00 A.M. - Directors Meeti'.IJ at C_cy Hall k 11:30 A.M. e -CAER Conanittee .!eating at Pete,-`t: Restaurant I Noon - Energy Council j Me=ting. at CDS I 6 1 THURSDAY -13- FRIDAY -14- VACATION: CONNIE MANGAN - April 10 TU J fAy .l- 2:00 P.M. - Open Bids at City Hall for Rental of Airport Farm Land 7:30 P.M. - City Council. Meetiny� at City Hall 11 April Showers ... i SATURDAY 15- AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, APRIL 11, 1989 1. Call to Order - 7;30 P.N. 2. Invocation - Rev. Walter Marth, Peace Lutheran Church 3. Consideration of Minutes - Regular Meeting of March 28, 1989 Action - Approve as distributed - Approve as amended 4. Routine Items (a) Reports of Officers, Boards and Commissions I. Building Official's Report - March 1989 2. Hospital Board Minutes - February 21, 1989 3. Airport Commission Minutes - March 27, 1989 4. Park & Recreation Board Minutes - January 25 & February 22, 1989 5. Tree Board Minutes - January 18, 1989 (b) Parade Permit for American Legion On May 29, 1989 (c) Reduced Refuse Rate Action - Motion to order report and minutes filed, issue permit and approve reduced rate 5. Public Hearing - 8:00 P.M, (a) Project No. 89 -01, Letting No. 1 Action - Motion to close hearing - Motion to reject Motion to approve Motion to waive readings and adopt Resolutions No. 8979 & No. 8980 6. Communications. Requests and Petitions (a) Update Report By Bill Bassett On Lobbying Activities By Coalition of Greater Minnesota Cities Action - (b) Communication from City Attorney Regarding Beeler /Anderson Property . Action - 1 CITY COUNCIL AGENDA - APRIL 11, 1989 • (c) Consideration of Request By Optimist Club to Use Library Square On April 22 for Annual "Green -Up Clean -Up" Day Action - Notion to reject - Notion to approve (d) Consideration of Request for Jaycee Water Carnival Permits: I. Parade Permit 2. Dance Permit 3. Fireworks Permit 4. Permission to close streets and use Library Square Action - Notion to reject - Notion to approve and issue permits - Notion to waive fees and rentals (e) Consideration of Request for Non- Intoxicating Liquor License And Set -Up License for Jaycee Water Carnival, June 17 -18, 1989 Action - Notion to reject - Notion to approve and issue license and waive fee (f) Consideration of Request for City Donation to Jaycee Water Carnival Action - (g) Discussion of Parks And Recreation Appointments Action - 7. Resolutions and Ordinances (a) Resolution No. 8976 - Resolution For Purchase Action - Notion to reject - Notion to waive reading and adopt (b) Resolution No. 8977 - Resolution Rejecting Improvement Project No. 89 -11 (City Parking Lot) Action - Notion to reject - Notion to waive reading and adopt (c) Resolution No. 8978 - Resolution Approving Plans And Special Provisions for Improvement of T.H. 22 (NN/DOT Project 4307 -20) Action - Notion to reject - Notion to waive reading and adopt (d) Resolution No. 8990 - Resolution Accepting $112,500 From Hutchinson Utilities Action - Notion to reject - Notion to waive reading and adopt • 2 CITY COUNCIL AGENDA - APRIL 11, 1989 8. Unfinished Business (a) Consideration of Demolition Cost On McLaughlin Building (DEFERRED MARCH 28, 1989) Action - Motion to reject - Notion to approve and confirm collection of costs (b) Consideration of Bond Issue for Burns Manor Nursing Home Improvements (DEFERRED MARCH 28, 1989) Action - Motion to reject - Notion to approve - Motion to waive reading and adopt Resolution No. 8968 9. New Business (a) Consideration of Hangar Rental Agreement for Hutchinson Municipal Airport Action - Motion to reject - Motion to approve (b) Consideration of Awarding Bid for Rental of Airport Farm Land Action - Notion to reject - Motion to approve and enter into farm lease (c) Consideration of Purchase of Computer Equipment for Police Department Action - Notion to reject - Motion to approve purchase (d) Consideration of 1989 Yard Waste Recycling Program Action - Motion to reject - Motion to approve program (e) Consideration of Request By Larry Fraser And Darrold Ziegler To Certify 1988 Improvement Action - (f) Consideration of Two Temporary Signs for Brown's Greenhouse Action - Motion to reject - Notion to approve (g) Consideration of Retainage Reduction for Robert L. Carr Company Action - Motion to reject - Notion to approve (h) Consideration of Public Parking Lot for North Main Street Under the Development District Program/Tax Increment Finance Plan of 1980 Action - 3 CITY COUNCIL AGENDA - APRIL 11, 1989 (i) Consideration of Grant Agreement Between City of Hutchinson And Minnesota Department of Trade And Economic Development for Celebrate Minnesota 1990 Project Action - Motion to reject - Motion to approve and enter into agreement (j) Consideration of Installation of Private Well or Improvement Project for Property At 43 Arch Street Action - (k) Consideration of Proposed Parkland from Helland's Property Action - (1) Consideration of Receiving Report And Calling Hearing On Improvement Project No. 89 -03, Letting No. 3 Action - Motion to reject - Notion to approve - Notion to waive readings and adopt Resolutions No. 8981 & No. 8982 (m) Consideration of Receiving Report And Calling Hearing on Improvement Project No. 89 -15, Letting No. 5 (Bituminous Surfacing) Action - Notion to reject - Notion to approve - Motion to waive readings and adopt Resolutions No. 8983 & No. 8984 (n) Consideration of Receiving Report And Calling Hearing On Improvement Project No. 89 -15, Letting No. 5 (Carlisle Street Area Storm Sewer) Action - Notion to reject - Motion to approve - Motion to waive readings and adopt Resolutions No. 8985 & No. 8986 (o) Consideration of Receiving Report And Calling Hearing On Improvement Project No. 89 -15, Letting No. 5 (Bluff Street Area Storm Sewer) Action - Notion to reject - Motion to approve - Notion to waive readings and adopt Resolutions No. 8987, No. 8988 & No. 8989 No. 8975 (p) Consideration of Authorization to Proceed with Eminent Domain Action to Complete Airport Zoning Project Action - Notion to reject - Notion to approve and wiave reading and adopt Resolution No. 8991 10. Miscellaneous (a) Communications from City Administrator 0 4 CITY COUNCIL AGENDA - APRIL 11, 1989 11. Claims, Appropriations And Contract Payments (a) Verified Claims Action - Notion to approve and authorize payment from appropriate funds 12. Adjournment 0 5 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MARCH 28, 1989 i. The meeting was called to order by Mayor Ackland at 7:30 P.M. The follow- ing were present: Mayor Paul L. Ackland, Aldermen Mike Carls, John Mlinar, Marlin Torgerson and Pat Mikulecky. Also present: City Administrator Gary D. Plotz, Assistant Engineer Cal Rice, and City Attorney G. Barry Anderson. 2. INVOCATION The invocation was given by the Reverend Timothy Maland. 3. MINUTES The minutes of the regular meeting of March 14, 1989 were approved as amended, and the minutes of the bid opening of March 10, 1989 were ap- proved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FINANCIAL REPORT - FEBRUARY 1989 • 2. PLANNING COMMISSION MINUTES - FEBRUARY 21, 1989 3. NURSING HOME BOARD MINUTES - FEBRUARY 23, 1989 (b) RENEWAL OF INTOXICATING LIQUOR LICENSES (c) APPOINTMENTS: 1. PLANNING COMMISSION - ELROY DOBRATZ 2. LIBRARY BOARD - LARRY LADD - SHARON OPATZ - RALPH BERGSTROM (ONE -YEAR TERM) The motion was made by Alderman Mlinar, seconded by Alderman Torgerson, to order the report and minutes filed, renew the licenses, and ratify the appointments. Motion unanimously carried. 5. PUBLIC HEARING - 8:00 P.M. (a) PETITION TO BLOCK OFF ALLEY LOCATED WEST OF ADAMS STREET AND NORTH OF FOOD 'N FUEL Mayor Ackland called the public hearing to order at 8:00 P.M. He then read letters from the Police Chief, Fire Chief, Fire Marshal, and Street Supervisor who were all opposed to closing off the alley for safety reasons. Also, a letter from Steven Jensen was read. He rep- resented the estate of Merritt L. Jensen at 575 Adams Street and stated 1 CITY COUNCIL MINUTES - MARCH 28, 1989 • opposition to blocking off the alley. Mr. Otto Rettig, 516 Adams Street, stated he drew up the petition for a reason not addressed. There is a highway going through instead of an alley, and nothing seems to stop it. He was involved in a car accident by someone who hit him in the alley. Mr. Rettig questioned what kind of a speed bump would be put up in the alley. He commented that the only solution to the problem is to cut down the traffic. Mr. Roger Bovee, Manager of Minne -Mine Credit Union, agreed that there is excessive traffic which comes from the North side of the alley and to the Credit Union. Closing the alley would mean there would be addi- tional traffic through his driveway. Mr. Bovee expressed another con- cern that with the blockade, drivers will try to turn around on private property or back -up down the alley. He thought a speed bump would-,be a good idea. Also, something needed to be done about the care of the alley. Mr. Darwin Mathews, 535 Jefferson, reported he lived in the apartment building near the alley. His garage is located on the alley. When he drives out into the alley, he has to back out real slow since there is a lot of traffic. The alley is full of holes and potholes. He felt blacktopping the alley would cause more runoff than there is now. Mr. • Mathews was oposed to keeping the alley open. Mr. Otto Rettig stated nothing would be taken away from anybody. All the residential property owners would come in from the north end of the alley and park in their garages before they got to Minne -Mine. Block- ing off the alley would be separating residential traffic from commer- cial traffic. There are 11 lots along the alley. Since HTI does its banking at Minne -Mine, this adds additional traffic. City Attorney Anderson stated he was opposed to closing the alley. It was a question of abandoning the alley. He had never seen an alley blockaded or abandoned. Such a decision would have to be a unanimous agreement. Mayor Ackland commented that he could not see going against the recom- mendations of staff opposing closing the alley. However, he felt some- thing should be done to control the speed in the alley. Alderman Mikulecky suggested blocking the south end of the alley and putting up a temporary chain that could be opened for emergency pur- poses. Alderman Carls recommended a traffic count be done in the alley to de- termine how much traffic goes through it in a week's time. Mr. Rettig felt it was unjustified when Minne -Mine was allowed to put a business there, and no hearing was held to notify the residents in the area. 2 • CITY COUNCIL MINUTES - MARCH 28, 1989 Mr. Bovee reported the drive - through was an addition to the building around 1978 after the Credit Union was opened. Their attorney appeared before the City Council several times. He further commented that if the alley was closed, the line -up to Minne -Mine and Food 'N Fuel would be from the south. Alderman Torgerson moved to close the hearing at 8:35 P.M. Motion sec- onded by Alderman Carls and unanimously carried. Alderman Torgerson made the motion that the Engineering Department and the Street Department come up with some solutions to the problem and bring a report to the April 25 Council meeting. Motion seconded by Alderman Mlinar and unanimously carried. 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST TO AVARD RECOGNITION CERTIFICATES TO RETIRING FIREMEN DARVIN ZIEMAN AND TIM SCHLOEDER Alderman Carls moved to approve and unanimously carried. 7. RESOLUTIONS AND ORDINANCES Motion seconded by Alderman Mlinar (a) RESOLUTION NO. 8973 - RESOLUTION FOR PURCHASE The motion was made by Alderman Mlinar, seconded by Alderman Torgerson, to waive reading and adopt Resolution No. 8973. Motion unanimously carried. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF DEMOLITION COST ON MCLAUGHLIN BUILDING (DEFERRED MARCH 14, 1989) Following discussion, Alderman Torgerson moved to defer until the City Attorney received information on the expenses and back taxes. Motion seconded by Alderman Mikulecky and unanimously carried. (b) CONSIDERATION OF BOND ISSUE FOR BURNS MANOR NURSING HOME IMPROVEMENTS (DEFERRED MARCH 14, 1989) Bond Consultant Bill Fahey reported there were some differences between the material received from Good Neighbor and Charles Bailly & Company. He felt they needed clarification before proceeding with the bond. Following discussion, Alderman Nlinar moved to defer for Bond Consul- tant to meet with Charles Bailly and Good Neighbor representatives to resolve the differences. Motion seconded by Alderman Nikulecky and unanimously carried. N CITY COUNCIL MINUTES - MARCH 28, 1989 • 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS Alderman Mikulecky moved to approve the discontinuation of service on April 3, 1989 at noon unless other arrangements were made. Motion sec- onded by Alderman Torgerson and unanimously carried. (b) CONSIDERATION OF REQUEST FOR PAYMENT FROM MN/DOT FOR HIGHWAY 22 RIGHT -OF -WAY It was the recommendation of the City Attorney to accept the payment. Following discussion, Alderman Carls moved to approve. Motion seconded by Alderman Torgerson and unanimously carried. (c) CONSIDERATION OF REQUESTS BY JUNE REDMAN FOR 1989 IMPROVEMENT PROJECTS During discussion of the improvements being requested, Administrator Plotz reported that no action was required until such time as prelim- inary plats were received. (d) CONSIDERATION OF RENEWING LAND RENTAL LEASE TO PAUL THISSEN Following discussion, Alderman Mlinar approved entering into a contract • for 35 acres at $35 per acre and to offer Pheasants Forever a one -year (1989) rent free lease for the 10 acres of marginal land near the wastewater treatment plant. Motion seconded by Alderman Torgerson and unanimously carried. (e) CONSIDERATION OF RETAINAGE REDUCTION FOR ROBERT L. CARR COMPANY The motion was made by Alderman Carls to approve a reduction from $30,000 to $20,000. Motion seconded by Alderman Mlinar and unanimously carried. (f) CONSIDERATION OF APPROVAL OF MAJOR EQUIPMENT FINANCING PROPOSAL FOR HUTCHINSON COMMUNITY HOSPITAL Administrator Philip Graves and Director of Finance Frank Seivert pre- sented the proposed major equipment financing proposal. Following dis- cussion, Alderman Torgerson moved to approve the proposal. Motion sec- onded by Alderman Mlinar and unanimously carried. (g) CONSIDERATION OF CAPITAL EXPENDITURE FOR CENTRAL DICTATION SYSTEM AT HUTCHINSON COMMUNITY HOSPITAL The motion was made by Alderman Carls, seconded by Alderman Mlinar, to approve the central dictation system. Motion unanimously carried. • (h) CONSIDERATION OF APPLICATION FOR NON - INTOXICATING ON -SALE MALT LIQUOR LICENSE BY GENE DOHERTY FOR J'S PIZZA GARTEN 4 0 CITY COUNCIL MINUTES - MARCH 28, 1989 Fallowing discussion, Alderman Torgerson moved to approve and issue the license. Motion seconded by Alderman Carls and unanimously carried. (i) CONSIDERATION OF ADVERTISEMENT FOR AIRPORT FARM LAND FOR 1989 -90 Following discussion, Alderman Torgerson moved to approve advertising for bids. Motion seconded by Alderman Mlinar and unanimously carried. (j) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY RICHARD LARSON WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, Alderman Mikulecky moved to approve the permit and to waive reading and adopt Resolution No. 8971. Motion seconded by Alderman Torgerson and unanimously carried. (k) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY ROSES'S INC. (FORMER HUTCH AGRI TECH PROPERTY) WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, Alderman Mikulecky moved to approve the permit and to waive reading and adopt Resolution No. 8972. Motion seconded by Alderman Torgerson and unanimously carried. • (1) CONSIDERATION OF DAKOTA RAIL /HERCULES SALE WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, Alderman Mikulecky moved to approve and enter into an agreement. Motion seconded by Alderman Torgerson and unani- mously carried. (m) DISCUSSION OF ANNEXATION FOR RON HANSON PROPERTY AND SURROUNDING AREAS Following discussion, Alderman Carls moved to start the process for annexation. Motion seconded by Alderman Torgerson and unanimously carried. (n) CONSIDERATION OF APPROVING PLANS AND SPECIFICATIONS AND ADVERTISING FOR BIDS ON LETTING NO. 2, PROJECT NO. 89 -02 Following discussion, Alderman Torgerson moved to approve the plans and specifications for Project No. 89 -02, to advertise for bids on April 24, 1989 at 2:00 P.M., and to waive reading and adopt Resolution No. 8974. Motion seconded by Alderman Mlinar and unanimously carried. (o) CONSIDERATION OF APPROVING PLANS AND SPECIFICATIONS AND ADVERTISING FOR BIDS ON LETTING NO. 4, PROJECT NO. 89 -05, 89 -06, 89 -07, 89 -12 Following discussion, Alderman Mikulecky moved to approve the plans and • specifications for Project No. 89 -05, 89 -06, 89 -07 and 89 -12, to adver- tise for bids on April 24, 1989 at 2:00 P.M., and to waive reading and adopt Resolution No. 8975. Motion seconded by Alderman Torgerson and I CITY COUNCIL MINUTES - MARCH 28, 1989 unanimously carried. (p) CONSIDERATION OF REVIEW BY CHARLES BAILLY & COMPANY OF FINANCIAL FORECAST FOR BURNS MANOR NURSING HOME Administrator Plotz reported on the background for securing a financial forecast from Charles Bailly since they are the accounting firm for Burns Manor and are familiar with its financial situation. Following discussion, Alderman Mlinar moved to approve and enter into a contract for services. Motion seconded by Alderman Carls and unani- mously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR Administrator Plotz presented a report on the results from the commun- ity survey. He also commented on the draft copies of the review for codification of the ordinance book. Loretta McDonald's request for maintaining McDonald Drive, which is outside city limits, was brought to the Council. Following discus- • sion, Alderman Carls moved to deny the request and to send a letter. Motion seconded by Alderman Mlinar and unanimously carried. (b) COMMUNICATIONS FROM MIKE CARLS Alderman Carls commented on the Top 10 listing and stated that side- walks needed to be addressed. The area of the new school will need sidewalks, and the project should be done this year. The City will be putting in a sidewalk from Hwy. 15 to Dale Street in 1989. The other work could be done in 1990. Alderman Carls moved to change the special meeting /hearing date from May 8, 1989 to May 10, 1989. Motion seconded by Alderman Mlinar and unanimously carried. (c) COMMUNICATIONS FROM ALDERMAN JOHN MLINAR Alderman Mlinar commented on the problems at the recreation center and the potential lawsuit. A meeting was held on March 27 with Korngiebel, Pinske, the Mayor, the City Administrator and the City Attorney to try to resolve the issues. (d) COMMUNICATIONS FROM ALDERMAN MARLIN TORGERSON Alderman Torgerson reported that someone had driven up into the parking area on Glen Street and Third Avenue A.W. and got stuck. It was sug- • gested that this area be blocked off for a few weeks until it dries out. m • • CITY COUNCIL MINUTES - MARCH 28, 1989 Alderman Torgerson had an inquiry if information regarding the Bluff Street project would be sent out. There are some people in the area who are against the project. (e) COMMUNICATIONS FROM CITY ATTORNEY City Attorney Anderson reported the Skelton lawsuit had been dismissed. The newspaper will be printing an notice regarding the trailers at Midwest Trailer Court, and the removal should be completed in April. (f) COMMUNICATIONS FROM ASSISTANT ENGINEER CAL RICE Engineer Rice inquired about running a storm sewer pipe in the alley on Adams Street. (g) COMMUNICATIONS FROM MAYOR Mayor Ackland commented on the MN /DOT report and a meeting he had with representatives regarding Hwy. 15 project. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Alderman Mlinar, seconded by Alderman Torgerson, to approve and authorize payment from the appropriate funds. Motion unanimously carried. 12. ADJOURNMENT There being no further business, the meeting adjourned at 9:45 P.M. 0 REPORT OF BUILDING OR ZONING PERMITS ISSUED AND LOCAL PUBLIC CONSTRUCTION if your building permit system nag then mmk IX) appropriate box below and up/af N oommanp. ❑ Discontinued issuing permits ❑ Merged with another system ❑ split into two or more systems ❑ Annexed lend erase ❑ Had other changes if no permits were issued during this period, mark tXl in the box �.y ❑ and return this form houses, detached e home, . houses, eV..hed V ground to roof well, ee or below and ring system, s and utility mai . nit as is sa °.,.r. u..uw:__, — Sum of toy —106 motels, and eahich Pasmw bawd 553 1113500 27 8 9999 085 I 0 26 9999 02730 JAMES MARKA BLDG OFFICIAL CITY HALL 37 WASHINGTON AVE WEST HUTCHINSON NN 55350 -c IumrLETE AND MAIL FORM ON OR BEFORE Bureau 0' Hit Canma 1201 East Tanth Seraat Instructions are included. For JaHsnonrllla, IN 47132 further assistance, call collect 13071 783 -7244. PRIVATELY OWNED ALTERATIONS, AND Number of PUBLICLY OWNED Valuation of Buildings Housing coneVUCUOn Number of V....'on of units Omit c." Buildings Houeinp construction _Ibl Icl units Omit cants PRIVATELY OWNED Number of PUBLICLY O WNED Valuation of Number gl Buildi construction Valuation of Ib rips Roome Omit cents Buildings Rooms CO, ce itosn dl sl 1/1 I.I I BUILDINGS "am Number '�nars:r.T OWNED No. pf Valuation of Number construction cents Valuation of 6uildinps of construction Is] Omit cents buildinpe Am,......__. _ -' . lei .. Omit cents R&AMUNALLN ADDITIONS, ALTERATIONS, AND PRIVATELY OWNED CONVERSIONS Item Number PVBLICLY OWNED No. of buildinpg Valuation of DOrlstructlan Number Valuation of °} all Ibl Omit cents construction Wiltlings Omit cents lesitlential — Cfessif of It) lei at forages end carports na rem 434 2 4,800 - lonresidential and nonhousekeeping 437 3 .editions ofd dat&ntial garages and tarpons ,ttacnee end aetecnear 1,356,618 2 76, 500 438 Total of 8 Permits for Valuation of $1,440,606.00 n. r.«,.,..._._...___. 0 0 DEMOLITIONSAND PRIVATELY OWNED PUBLICLY OWNED RAZING OF BUILDINGS Item Numbs, of Numbs, of Housing q Buildings Housing No. units units let Ibl Icl Idl let Single family houses (attached and detached) 045 Two - family buildings 608 Three- and four-family buiWin s 647 Fw.-or -more family building, 608 All other buildings and structures 808 INDIVIDUAL PERMITS AUTHORIZING CONSTRUCTION VALUED AT =800,000 OR MORE Please provide the following information for each permit authorizing construction valued at $500,000 or more entered in sections I through IV. Item No. Owner. Number of from Description Name and address of ship Valuation of se, —leIt V owner or builder Mark fXl construction Omit Housing um Buddin g. M WCI (c) one (it) W (r) (a) st .InduIndustrial /Commercial - 3-M Company___ ________________ (ENiwte Site address _915 Hwy:_22 South 437 915 H 22 South Hutchinson MN 55350 3 KiM of Widng -- 1 ___________ ______________________ ___________________ ________________ Privets Site bdrees ______________________ __ ❑Public 3 Kind or Wildlip ----------------------------- Site sddress ____ _______________________________ Public KiM of Wilding 8 ____________________ ------------------------------------ ❑Alvete She sddran ___________________ Kind of Wild, = _a_ ___u ________________________ ____ _______________________________ ❑Aivata Sit. = KIM of Wilding __ _______________________________ ___________________ She e0dnu ❑Pubkc a KiM of WiWCN ____________________________ ___________________ she sddrau opubac 0 Kira of WlWirp ____ _______________________________ Sae eddrau ---------------------------- - -- - -- OPubka = Kind Of ing ------------------- __ _______________________________ Site sddna j ____ _______________________________ OPubk 3 Comments An you awsn of MY assts psrrrrH- luuing Iurlsdlcllons7 13 No ❑ Yea — Please give additional information in comments. Name of person to come" regarding this report .Iam¢e G. Marks Telephone T itle _ Area cods Number Extension Building Official 612 587 -51St 210 roiwc+ 1.51e61 0 0 HUTCHINSON COMMUNITY HOSPITAL REGULAR BOARD OF DIRECTORS MEETING - February 21, 1989 Large Conference Room - 5:30 PM Present: Bob Durfee, President; Diane Gilmer, Secretary; Rev Thor Skeie, Trustee; Mike Carls, Trustee; Dr. Robert Hegrenes, Chief of Medical Staff Absent: Dori Johnson, Vice President (excused); Rich Myers, Trustee (excused) Others Present: Philip G. Graves, Administrator; Francis P. Seivert, Director of Finance; Jane Lien, Director of Nursing Services; Robyn Erickson, Director of Education and Marketing; Mrs. Craig (Laura) Belcourt; Cathy Nevanen, Hutchinson Leader; Bob Walters, KDUZ /KKJR Radio;�Laurie Hulkonen, Recording Secretary The meeting was called to order at 5:35 PM by President Durfee. Minutes of Past Meetings. Minutes of the January 17, 1989, annual meeting were approved as presented. Following discussion: Motion was made by Gilmer, seconded by Carls, to approve the January 17, 1989, minutes of the annual meeting of the board of directors. All were in favor. Motion carried. Medical Staff Meeting Minutes. Minutes of the February medical staff meeting and the Executive Committee meeting were presented by Dr. Hegrenes. The Executive Committee's recommendation to grant consulting staff privileges to an ophthalmologist was presented. Following discussion: Motion was made by Hegrenes, seconded by Gilmer, to grant consulting staff privileges to Kent A. Carlson, MD, in Ophthalmology. All were in favor. Motion carried. New Business A. Hamilton Report. The board reviewed the report received from Hamilton /KSA, the hospital's architectural consultant firm, regarding the expansion /remodeling project. A listing of significant problems was considered. The location and cost per square foot of the proposed medical office building was discussed. Hegrenes stated that the majority of Medical Center physicians preferred to expand their present facilities rather than move to a new site, which they feel will be prohibitive in cost. It was noted that the present cost per physician will be changing in the future with the anticipated addition of physicians. The report was received as information, and no action was taken. B. Arthur Anderson Financial Services. The board then considered a request to hire Arthur Anderson 3 Co. to assist the hospital in writing a financial ri� Regular Board of Directors Meeting - 2/21/89 Page Two G. (B.) feasibility study for the proposed expansion /remodeling project. This company has worked with LifeSpan many times in the past on this type of project, and their national reputation is excellent. The firm is large, conservative, and experienced. Arthur Anderson b Co. will be issuing an opinion on the success of the project, which will allow the hospital to get the best financing rate possible. Seivert informed the board of recent meetings with Abbott Northwestern and LifeSpan staff where he received a detailed computer model capable of projecting hospital operations into the mid- 1990's. This model will allow us to look at worst -case scenarios, best -case scenarios, and showing composition of medical staff, etc., all to prove we will be able to finance this project. This expansion has been trended forward, using potential growth of positions, until 1993 -- minimal price increases through the next few years. Building price increases into the model, FTE changes, will give Instant projections using various scenarios. Following discussion: Motion was made by Skeie, seconded by Carls, to engage the services of Arthur Anderson & Co. to work with the hospital in providing a financial feasibility study on the expansion /remodeling, project. All were in favor. Motion carried. C. Piper Jaffrav 6 Hopwood Report. A number of options for financing of the expansion /remodeling project were next considered, taken from a report received from Piper Jaffray and Hopwood's investment bankers. Taxable and tax - exempt financing, general obligation and revenue bonds were discussed. The board was cautioned to also consider what steps to take if a referendum to finance the project was rejected by voters. General consensus was that the hospital needs to expand to accommodate present services, regardless of election results. D. Market Research Authority. The board was appraised of progress made on market research to gauge public opinion regarding present healthcare services in Hutchinson and future needs. Graves had polled the board by telephone earlier in the month to gain their consensus to proceed with the telemarketing surveys being done, and he requested formal action be taken to authorize this research. Following discussion: Motion was made by Carls, seconded by Gilmer, to grant authority to hospital administration to proceed with market research to be used for the expansion /remodeling project being considered. All were in favor. Motion carried. E. Dassel Clinic Remodeling. A request from Dr. Craig Belcourt for authority Ca to remodel the Dassel Clinic was then considered. Laura Belcourt was present to explain the plan to remodel the laboratory and minor surgery areas, and to install a bathroom for patient use. Graves was noted that Dr. (02 Regular Board of Directors Meeting - 2/21/89 Page Three (E.) Belcourt's practice is doing extremely well and the Belcourts may exercise their buy -out option earlier than anticipated. Following discussion: Motion was made by Skeie, seconded by Hegrenes, to authorize expenditures of up to $25,000 for remodeling of the Dassel clinic. All were in favor. Motion carried. F. Anesthesia Contract. The board was informed of recent changes in Medicare reimbursement which reduced the amount hospitals receive for anesthesia services by 28%. Along with that, the Health Care Finance Administration has recently changed their policies to allow anesthetists to bill for their services independently from hospitals. Because of these changes, the anesthetists currently employed by the hospital have expressed interest in becoming independent contractors with the hospital. A contractual relationship is being considered and, if agreed upon, will be submitted to the board at a subsequent meeting for approval. G. Incentive Pay Salary. The proposed incentive pay plan was discussed. The purpose of the plan is to provide incentive for staff to work extra hours during time - limited, crises staffing periods. It is anticipated that this will cause an incentive for part -time staff (regularly scheduled to work 6 or more days per pay period) to work more hours and may lessen the need for additional staff. Following discussion: Motion was made by Gilmer, seconded by Hegrenes, to adopt the incentive pay policy for crises staffing periods. All were in favor. Motion carried. H. Capital Expenditures I. Blood Pressure Monitors for Surgery. A capital request for purchase of two blood pressure monitors for use in the Surgery Department was reviewed. These monitors will be used on an ongoing basis on all patients, everyday, in Surgery. Following discussion: Motion was made by Skeie, seconded by Gilmer, to purchase two blood pressure monitors for use in Surgery at a cost of approximately $8,000. All were in favor. Motion carried. 2. Oximeter and Blood Pressure Monitor for Emergency Room. The board reviewed a capital expenditure request for purchase of a pulse oximeter and blood pressure monitor to be used in the Emergency Room. This unit will insure the availability of frequent or continuous blood pressure, pulse and oxygen saturation levels for emergency patients, rather than trying to locate a unit from other specialty areas, as is presently done. Following discussion: Motion was made by Carls, seconded by Hegrenes, to purchase a pulse oximeter and blood pressure monitor for use in the Emergency Room at a cost of $6,900. All were in favor. Motion carried. Regular Board of Directors Meeting - 2/21/89 Page Four 3. Commercial Dishwasher. A capital expenditure request was presented for the purchase of a new, replacement commercial dishwasher for the Dietary Department. Replacement parts for the present 19 -year oldmachine are no longer available. Only one bidder responded to the invitation for dishwasher bids. Following discussion: Motion was made by Gilmer, seconded by Hegrenes, to request authority from the City Council to purchase a new, replacement commercial dishwasher from the sole bidder, PYA Monarch of Minneapolis, plus installation of the machine, at a total cost of approximately $23,000. All were in favor. Motion carried. 4. Half -Ton 4WD Pick-up With Plow. A capital expenditure request was presented for the purchase of a new, replacement pick -up truck for the Maintenance Department. The present 1979 Dodge pick -up will be traded in toward this purchase. Following discussion: Motion was made by Hegrenes, seconded by Carls, to request authority from the City Council to purchase a new, replacement Ford half -ton 4WD pick -up with plow from Plowman's of Hutchinson, at the lowest bid price of $13,825 with trade -in. All were in favor. Motion carried. I. Administrator's Authority to Purchase. A request by the administrator to increase his authority to purchase capital expenditures from $3,000 to $10,000 without prior board approval was next considered. This authority had not been changed since January of 1984. The request was made in view of inflation and the cost of many of these capitals. It was noted that all capitals are accounted for monthly in the board report's Capital Expenditure financial statement. Following discussion: Motion was made by Gilmer, seconded by Hegrenes, to increase the administrator's authority to purchase capital expenditures from $3,000 to $10,000 without prior board approval. All were in favor. Motion carried. J. Dther 1. Trustee Conference Planning Committee Member. The board learned that Rev. Thor Skeie, Trustee, had been asked by the Minnesota Hospital Association to participate in the planning of the 1989 Trustee Conference to be held in July at the Arrowwood Conference Center in Alexandria, MN. The topic of the conference will be "Ethical /Value- Driven Governance.' Skeie encouraged all board members to plan now to attend. 2. Annual Audit. Seivert informed the board that the hospital's auditors would be on -site the week of February 27 -March 3 to perform the 1988 ( fiscal year audit. A final report of the audit will be presented to the board within three months. j Regular Board of Directors Meeting - 2/21/89 ., Page Five Statistical Report. The statistical report for January was presented. Admissions for the month were equal to prior months', but the average daily census increased by 9% over December, and by 31% over January, 1988. Average percentage of occupancy of 54.1% is one of the highest in the last two or three years. Accounts Payable. The accounts payable were presented. Following discussion: Motion was made by Gilmer, seconded by Hegrenes, to approve for payment the attached listing of cash disbursements and accounts payable in the amount of $819,570.37. All were in favor. Motion carried. Financial Statements. The financial statements for the month of January were presented, showing the hospital exceeding the $1 million mark in gross patient revenues for the first time. Discounts and allowances left a net revenue of $928,000. Other operating revenue of $21,000 left a total operating revenue of $949. Total operating expenses were $788,000 (primarily for salaries, medical and other fees, drugs, and medical and other supplies). Thus, operating income for January was approximately $160,600. After reducing this for price level and working capital requirements, excess revenue over expense is $120,570. Auxiliary Meeting Minutes. The minutes of the January HCH Auxiliary meeting were presented. No unusual comments were made. Patient Satisfaction Surveys. Surveys were not available at the meeting but will be brought to the next meeting for board review. AdJournment. Motion was made by Gilmer to adjourn the meeting at 7:42 PM. Respectfully submitted, .L roe Hulkonen Diane Gilmer Recording Secretary Secretary LH � �J wP.FNCURRNT.FEB HUTCHINSON COMMUNITY HOSPITAL BUDGET COMPARISONS - NATURAL CATEGORIES For Two Months Ended February 28. 1989 'CURRENT PERI00 YEAR -TO -DATE ACTUAL BUDGET VARIANCE PATIENT REVENUE ACTUAL BUDGET VARIANCE Daily Hospital Service $181,766 $209,849 $(28,083) Medical Nursing Units $ 431,931 $ 463,344 $ (31,413) 73,500 74,029 (529) Mental Health Unit 165,225 164,901 324 585.840 620.747 (34.907) Ancillary 1.302.947 1.335.740 (32.193) 841,106 $904,625 $(63,519) Gross Patient Revenue $ 1,900,103 $1,963,985 $ (63,882) ( 147.070) (150.381) 3.311 Less: Discounts & Allow. (278.610) (302.491) 23.881 $694,036 $754,244 $(60,208) Net Patient Revenue $ 1,621,493 $1,661,494 $ (40,001) 27.839 11.563 10.276 Other Operating Revenue 48.895 37.088 11.807 $721.875 $771.807 $(49.932) Total Operating Revenue $1,670.388 $1.698.582 S (28.194) OPERATING EXPENSES 370,986 383,724 $((1,184) $ $ 72,540 Employee Benefits 143,957 145,229 (1,2 68,073 59,427 8,646 Medical & Other Fees 128,152 120,530 7,622 12,054 13,110 (1,056) Raw Food 25,223 26,477 (1,254) 19,391 22,977 (3,586) Drugs 53,277 48,963 4,314 81,464 88,128 (6,664) Medical & Other Supplies 186,026 177,473 8,553 15,099 19,143 (4,044) Utilities 35,282. 38,286 (3,004) 6,619 10,752 (4,133) Building & Equipment Repairs 16,878 21,234 (4,356) 5,474 6,069 (595) Rental Expense 9,649 11,659 (2,010) 8,988 9,275 (287) Insurance 18,114 18,550 (436) 1,290 4,294 (3,004) Interest 3,074 8,589 (5,515) 26,915 35,336 (8,421) Depreciation 55,712 70,673 (14,961) 14.908 38.195 (23.287) Other Expenses _31.758 76.061 (44.303) $703.801 $763.035 $(59.234) Total Operating Expense $1.462.755 $1.515.424 $(52.669) $ 18,074 $ 8,772 $ 9,302 Operating Income $ 207,633 $ 183,158 $ 24,475 Add (Deduct) Non - Operating Revenue (Expense) Price -Level Depreciation (40.023) (40.023) -- And Working Capital ( 80.0461 (80.046) $(21.9491 $(31.2511$ 9.302 Excess Revenue Over Expenses $ 127.587 $ 103.112 $ 24.475 wP.FNCURRNT.FEB MINUTES HUTCHINSON AIRPORT COMMISSION Monday, March 27, 1989 Meeting called to order by Chairman Doug McGraw at 7:30 p.m. Members Present: Chairman Doug McGraw, Don Pankake, Dennis Kahl, John Miller, Dave Skaar and Mayor Paul Ackland. Jeff Green briefed the Commission concerning the Minnesota State Aviation Systems Plan. (See attached copy) John Miller proposed a list of opportunities for the hiring of a FBO (Fixed Base Operator - List attached) Motion made by Dave Skaar, seconded by Dennis Kahl, passed unanimously to submit the hangar rental agreement to the City Council for their approval. (See Rental Agreement) Next Airport Commission meeting is scheduled for Monday, April 17, 1989 at 7:30 p.m. in the Council Chambers at City Hall. Meeting adjourned at 11:00 p.m. 0 Submitted by Doug Meier � -11 �31 PROPOSED OPPORTUNITIES FOR FBO AT THE HUTCHINSON AIRPORT 46 1. Free use of. maintenance hangar. 2. Gasoline concession. a. City maintain inventory. (City gets % of sales) b. Operator maintain inventory. (City gets small percentage for maintenance and upkeep of tanks and pumps.) 3. Priority use of operations building. 4. Tie down fees. (Fee schedule to be established) 5. Opportunities for: a. Flight Instruction b. Agricultural Spraying c. Aircraft Rental d. Aircraft Sales e. Aircraft Maintenance. 6. Free use of open hangars for FBO operator. 7. City subsidy for managing airport operations. ($,$$$.$$) 8. City to furnish site for mobile home for airport manager_ MINUTES Parks & Recreation Board January 25, 1989 Members present: Lyle Block, Roxanne Endres, Virgil Voight, Linda Martin and Lee Cox. Also present were Mary Haugen, John McRaith, Mark Schnobrich and Karen McKay. The meeting was called to order at 5:12 p.m. Chairman, Lyle Block introduced new board member, Roxanne Endres to the board. The Minutes With the addition of Linda Martins name to the members present, the minutes dated December 28, 1988 were approved by a motion made by Virgil Voight and seconded by Linda Martin. Consideration of Nutrition Lease The Senior Advisory Board will be reviewing the lease and forwarding it to Gary Plotz for his approval. When asked about the decline in the rental fee, the representative replied the number of dinners served determines the amount. Elementary School Tennis Court Lights The new lights have been installed; they need to have the electric supply hooked up to the poles. The old lights will be distributed to other park areas as replacements are needed. Lions Halloween Party The board waived the rental fee for the Lions Club Halloween Party, in addition to the day before Halloween for preparation for the 1989 party. Since Halloween falls on a Tuesday in 1989, John McRaith is requesting the board to reconsider the Lions request to set up for the party beginning at 5:00 p.m. on Monday, October 30th. Virgil Voight will contact a Club member and ask them to attend the February meeting to discuss the possiblity of having the Rec Center available at 10:30 p.m. on Monday evening. Consideration of Additional Tree Board Member From Park Board The Tree Board is a sub board of the Parks & Recreation Board. The board meets once a month, generally the Wednesday prior to the Parks & Recreation Board. Lyle Block recommended Virgil Voight to be a member of the Tree Board also. 1989 Softball Fees The board received a brief survey of softball fees of other communities. The cost for playing softball in Hutchinson is arrived by adding $6.75 per game per team in addition to a fee of softballs. Team manangers decide on trophies and state tournament entrys. The fields are overcrowded as it is, and John felt that the cost for playing couldn't be much less. This information will be forwarded to interested parties and they will be invited to an upcoming meeting of the Parks and Recreation Board. ,I Minutes Parks & Recreation Board January 25, 1989 Page Two 1988 Pool Financial Report The board received a copy of the 1988 Pool Financial Report. The figures are self - explaining, the expenses are down from 1987. The pool opening date will possibly be June 3, 1989. Construction of Press Box at Veterans Memorial Field The Baseball Association is interested in financing press box over concession stand at Veterans Memorial Field. The parks maintenance crew would provide the labor. The crew is interested in starting as soon as next week. The board felt that Mary should check with the building inspector regarding exists from the press box. Update on Arena Engineering Study Mary has spoke with an engineer from the metro area, he will be giving an estimate. Mary also informed the board that an observation deck would be added. Lyle questioned the replacement of the Zamboni, Mary doesn't know what the life expectancy is. Lee Cox was concerned about hockey players shooting slap shots on the audience side of the rink during pre -game practice. Mary will check with other arenas to see how it is handled, and will educate the coaches to end that activity. Miscellaneous Bids for Sprinkler System Minnesota Toro assured Mary that they would revise and send out the specs later this week. Charge to Cancel or Transfer The board approved a $5 charge in May of 1988. Linda Martin made a motion to revise the cancel or transfer policy charge to $2. Lee seconded the motion, and the board unanimously agreed. Virgil recommended that this item be one of the first to be seen in the brochure. Tree Planting Policy After a brief discussion, Lee Cox made a motion that the board accept the policy that the Tree Board decide tree specie for subdivisions and trees are planted by the City Forester. Roxanne Endres seconded the motion, and the board unanimously agreed. United Way Application Kathy Stouvenel, Program Supervisor, is applying to United Way for $800 funding for the Adapative Recreation Program. Adjournment The meeting was adjourned at 6:25 p.m. by a notion made by Lee Cox and seconded by Virgil Voight. The board unanimously agreed. MINUTES Parks & Recreation Board February 22, 1989 Members present: Virgil Voight, Lee Cox, Roxanne Endres, Linda Martin and John Mlinar. Also present were Mary Haugen, Mark Schnobrich and Karen McKay. Guests present were Mayor Paul Ackland, Clint Knorr and John Siefert. The meeting was called to order at 5:07 p.m. The minutes dated January 25, 1989 were approved with the following changes the addition of Lee Cox's name to the members present list and the phase "pre- game practice time" added to slap shots made toward the audience. Virgil Voight made a motion to approve the minutes and Linda Martin seconded the motion; the board unaniously agreed. Lions Halloween Party John Siefert was present representing the Lions Club. The Lions Club occupied the Rec Center for two days in 1988 preparing for and conducting the Annual Halloween Party. They are requesting two days use of the Rec Center for 1989, however, with Halloween on a week night, that request causes scheduling problems for evening volleyball leagues. The board discussed options that could be taken to provide both groups with a workable plan. Mr. Siefert will speak to the Lions Club and will have a representative present at the next regular meeting of the Parks and Recreation Board. 1989 Tree Planting Policy Mark Schnobrich, City Forester described the old tree planting policy and the 1989 policy. He felt the new policy would be much easier to impliment. He also could foresee problems with the new policy, the Tree Board and himself will be deciding what specie of trees will be planted on boulevards. Some homeowners request certain species, regardless to whether or not that species grows well in that particular area. Celebrate 1990 Grant Update Mark Schnobrich spoke to the board regarding the grant application for 1990. There is $700,000 available from the state for upgrading parks and buildings. The City of Hutchinson's application included planting trees along Highway 15 south; a walkway /bikeway along the river to Happy Chef; a sidewalk to Millers Woods, and a nature trail through the woods including planting areas of international groups. Each community could request up to $25,000; Hutchinson's grant was for $24,000. There were 328 applications for the grant, and John Bernhagen thought it would be April before cities were notified of acceptance. Civic Arena Renovation Comm ittee Clint Knorr was present representing the Facility Improvement Board. The Parks and Recreation Board received a copy of the minutes from the Facility Improvement Board, they meet and prioritized a list of repairs and improvements they felt the arena should sustain. Mayor, Paul Ackland added that the city has allocated $150,000 for Civic Arena improvements over the next five years. 4-01(4) Minutes Parks & Recreation Board February 22, 1989 Page two Mary spoke to the board regarding the engineering firm, Bonestroo, Rosene & Associates doing a feasibility study. The study would include the heaving of the floor, the heating, the zamboni and the overall stability of the building. Mary felt the study could be done for approximately $4,000, and that the $5,000 allocated for the repair of the Civic Arena entrance doors could be used to finance the study. The Facility Improvement Board requested the board's approval to approach the City Council requesting the money for the feasibility study, and $4,500 for electrical improvements be made at the arena. Virgil Voight made a motion that the subcommittee of the Parks and Recreation Board, the Facility Improvement Board, approach the City Council requesting up to $5,000 from the money budgeted for in 1989 to repair the entrance doors at the arena, to have an engineering firm conduct a feasibility study. The board will also request $4,500 for electrical improvements at the arena. Roxanne Endres seconded the motion, the board unanimously agreed. Annual Report The board received a copy of the 1988 -89 Annual Report of the Parks and Recreation Department. The board felt it was a valuable source of information. Convention & Visitors Bureau Board The Convention & Vistors Bureau Board was established to promote tourism in the Hutchinson area. The City Council agreed that a 2% lodging tax be accessed at hotels and motels in the city of Hutchinson. Fees collected will go into a special fund to promote tourism. After two years, the program will be evaluated. It will be necessary to collect the 2% tax at West River Park campground. At the present, the fees are $5 for tents and electric hook -up and $7 for total hook -ups (water, sewer and electric). A survey will be conducted to check the fees of area campgrounds, in consideration of raising the fee. This information will be available at the March Parks and Recreation Board meeting. Miscellaneous Civic Arena Concession Lee Cox questioned unauthorized people being in the concession stand at the arena for liability reasons. The workers have been told not to allow others in the stand, it will be reinforced. 0 0 0 Minutes Parks & Recreation Board February 22, 1989 Page three Update of Library Square Renovation A Master Plan for renovating the landscape of Library Square was designed 1987. Phase I and II are now complete, Phase III includes the removal of two Elm trees and planting 10 Redmond Lindens, Mark Schnobrich, City Forester asked the board's opinion regarding the removal of the two Elms at the time. The board felt that since the trees were not interfering with the growth of the new plantings, they should be left for the time being. The Library Square landscaping is being renovated due to the fact that many of the trees in the park have reached their life expectancy, and that some of them are beginning to rot. Parks and Recreation Director Position 45 applications were received for the position of Parks and Recreation Director. Linda Martin, Roger Haggenmiller and Lyle Block will be present during the interviewing process. Adjournment . The meeting was adjourned at 6:45 p.m. by a motion made by Linda Martin and seconded by Roxanne Endres. The board unanimously agreed. 0 MINUTES Tree Board January 18, 1989 Library Conference Room MEMBERS PRESENT: Roy Johnsen, Murray Swenson, Don Schumacher, Carol Brown, Mark Schnobrich GUEST: Jerry Brown 1989 Tree Budget The amount of $5,000 has been approved for tree purchases in 1989. Included in this amount was $2,500 for boulevard trees and $2,500 for boulevard trees in new subdivisions. There was confusion as to whether the allocation of an additional $2,500 could be spent in new subdivisions in 1989. It was recommended by Roy Johnsen that the existing tree policy be changed to allow for an accumulation of funds up to a $5,000 cap. Funds could be withdrawn as the need for trees in subdivisions arise. The board unanimously recommended that the tree planting policy include the purchase and planting of all trees in all boulevards throughout the community. The current policy is that the city will cost -share the purchasing of trees 50/50 with the homeowner, Roy Johnsen will speak with Mark Schnobrich and request a revision after speaking with Mike Carla from the City Council. Library Square Phase III The board unanimously agreed to continue with the original design plan and remove the elm trees on Main Street prior to planting the 10 Redmond Linden. There was some discussion as to leaving the elms and planting around them. The board did not agree to this idea. The meeting was adjourned at 6:00 PM. Submitted by, Mark Schnobrich i APPLICATION FOR PARADE PERMIT 0 1. Name of Organization /t%G FOR OFFICE USE ONLY Date Received: -3-cle - %y Approved: 2. Address of Organization 3. Authorized Officer's Name --5o/%A) 7/9)01 4.< Officer's Address -6 3 S G Z z /U S 7oPc -z=7 3 71-1 Phone 5. Parade Chairman 0e, 6. Parade Chairman's Address — 7 Phone 7. Date of Parade MA y a `j, / i 919 Assembly Time "C% '/--5- �, /"J, 8. Location and Description of Assembly Area Pwe "I UG K6�5 f6l1% -Vd/ 9. Starting Time of Parade % 3U A/�Estimated Time of Termination 10. Starting Point of Parade 11. Route of Parade Travel 2&lc/ �j /J, (✓L } j T O /�j/3 �iCJ S i* J / /y T Q EcX /o P)el6) 6- Ci)s Z- aAU 0AW Z N d Ta Tt /� Ll is N PN�K 12. Termination Point of Parade t Co 13. Approximate Number of Units, Animals and Vehicles which will constitute Parade with Type and Description of Animals and Vehicles P01,/CZ- Qc177- LCG.o.v, U F: kJ, /V1-Ii•v,vAG GOxYC� 6a y sc�uTT� /rL ScdvTs D.9 U �v cr�.es) 14. Maximum Interval of Space to be Maintained Between Units / O F,7-, 15. Maximum Length of Parade � Mi ` E 16. Minimum and Maximum Speed of Parade MPH 17. Portion of Street Width Traversed- ------------------------------------------------ Approved this 3 �,4)t7 day of 19__K�_ upon compliance with the following terms and conditions 4 Chief of Police hfiNN9 AFFIDAVIT L -tz LFFECTIVE JULY 1, 1987 AM OVER 65 YES OF AGE, OR I AM 011; DISABILITY AS DEFINED BY THE SOCIAL SECURITY ADMINISTRATION, AND MY INCOME PER YEAR IS LESS THAN: is 2 S�- $9,180 THE STANDARD CHARGE OF $10,05 FOR TRASH AND REFUSE SERVICE WOULD IMPOSE A FINANCIAL HARDSHIP ON ME AND I THEREFORE ASK REDUCTION OF THE CHARGE TO $1,50. u SIGNATURE STDCPT ADDRESS FOR OFFICE USE ONLY To: WATER DEPARTMENT DATE DATA CHANGE To: CITY COUNCIL ACCOUNT NUMBE COUNCIL ACTION: APPROVED DATE DISAPPROVED 0 PUBLISHED IN THE HUTCHINSON LEADER, HUTCHINSON, MINNESOTA, ON THURSDAY, MARCH 23RD, 1989. NOTICE OF HEARING ON PROPOSED ASSESSMENT Is PUBLICATION NO. 3976 ASSESSMENT ROLL NO. 249 LETTING NO. 1 PROJECT NO. 89 -01 Hutchinson, Minnesota March 14th, 1989 TO WHOM IT MAY CONCERN: Notice is hereby given that the Council will meet at 8:00 P.M. on the 11th day of April, 1989, in the Council Chambers at City Hall at Hutchinson, Minnesota, to pass upon the proposed assessment for the improvement of School Road from approximately 370' North of South Grade Road to South Grade Road, and on South Grade Road from Dale Street to School Road by the construction of Water Main and Appurtenances. You may at anytime prior to certification of the assessment to the County Auditor, pay the entire assessment on such property, with interest accrued to the date of payment, to the City Administrator. No interest shall be charged if the entire assessment is paid by October 1st, 1989. You may, at anytime thereafter, pay to the City Administrator the entire amount of the assessment remaining unpaid, with interest accrued to December 31st of the year in which such payment is made. Such payment must be made before November 15th or interest will be charged through December 31st of the succeeding year. If you decide not to prepay the assessment before the date given above, the rate of interest that will apply is 9 percent per year. The right to partially prepay the assessment shall be until October 1st, 1989. The proposed assessment is on file for public inspection at the City Administrator's Office. The total amount of the proposed assessment is $83,258.74. Written or oral objections will be considered at the meeting. No appeal may be taken as to the amount of an assessment unless a signed, written objection is filed with the City Administrator prior to the hearing or presented to the presiding officer at the hearing. The Council may, upon such notice, consider any objection to the amount of a proposed individual assessment at an adjourned meeting upon such further notice to the affected property owners as it deems advisable. If an assessment is contested or there is an adjourned hearing, the following procedure will be followed: 1. The City will present its case first by calling witnesses who may testify by narratives or by examination, and by the introduction of exhibits. After each witness has testified, the contesting party will be allowed to ask questions. This procedure will be repeated with each witness until neither side has further questions. 2. After the City has presented all its evidence, the objector may call witnesses or present such testimony as the objector desires. The same procedure for questioning of the City's witnesses will be followed with the objector's witnesses. 3• The objector may be represented by counsel. Publication No. 3976 Page 2 4. Minnesota rules of evidence will not be strictly applies; however, they may be considered and argued to the Council as to the weight of items of evidence or testimony presented to the Council. 5. The entire proceedings will be tape recorded. 6. At the close of presentation of evidence, the objector may make a final presentation to the Council based on the evidence and the law. No new evidence may be presented at this point. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or City Administrator within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or City Administrator. Under Minnesota Statutes, Sections 435.193 to 435.195, the Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of the law and the resolution adopted under it may, within 30 days of the confirmation of the assessment, apply to the City Clerk, for the prescribed form for such deferral of payment of this special assessment on his property. Gary D. P1 z, Cit#DAdministrator City of Hutchinson, Minnesota 0 e -- -- ---- --`- - ---- — ----- --- ---- -- --- --- — ----------------------------- ASSESSMENT ROLL N0. 289 LETTI N6 N0. L PROJECT N0. 89 -01 CDST PEF UNIT; t 1'•.51 Compiled Bvi Cal Nice NATERMAIN AND APPURTENANCES SERVICE LEAD; Computed By: Cal Rice SCHOOL ROAD AND SOUTH GRADE ROAD NO. YRS. SPREAD; 10 Checked BVT Cal Rice ______________________________ ___ _________________ ___________ ACCT. CITY PID NUMBER NO. COUNTY PID NUMBER NAME 6 ADDRESS OF OWNER Evelyn Hansen UNIT USED: FRONT FOOT ________________________________________________________________ __ _________ ________ _______ _____ LOT BLOCC SERVICE TOTAL ADDITION OR SUBDIVISION NO. NO. FRONTAGE LINE COST LEAD COST CREDITS ASSESSMENT __________ ____ ______ __ ___ ____ __ ______ ______ 139.6 (11-116-30-14 -.109v 1325 South Grade Road 1.46 AC S 1/2 SE 1/4 SN 1/4 04 23- 01 23- 001 -1300 Hutchinson, MN 55350 N or Road, Sec, 1- 116 -30 139.6 1 1,869.49 1 1,689.49 f 0.00 Ronald 4 Evelyn Hansen 8200' of E246' of W616.7' of 0 01- 116-34 -14 -0100 I "S South Grade Road 6 1/2 SE 1/4 SW 1/4, Sec. 02 23- 001 -1400 Hutchinson, MN 55350 1- 116-30 Independent School District 1423 01- 116- 30 -14- 0530 30 Glen St. No. 03 23- Hutchinson, MN 55350 Independent School District #423 01- 116-3u -13 -0001 3(i Glen St. No. E 1/2 SW IM 6N 1/4 04 23- Hutchinson, NN 55350 Sec. 1-116 -30 4 Vinevard Methodist Church 01- 116 -70 -13 -0020 1395 South Grade Road 5.56 RC SW 114 SW 1/4 OS 23- 001 -16di. Hutchinson, MN 55350 Sec. 1-116 -30 Douglas A. Nelhe Wallace E. Jacobson 02- 113 - 30-16-0001 P. S. hoe 150 06 23- 002-1000 Neils, MN 56097 Tract in Sec. 2-116 -30 Citv of Hutchinson That Part of E 1/2 NE 1/4 37 Washington Ave. Most NN 1/4 Lying N. of S.A.R. 117 07 Hutchinson, MN 55350 Sec. 12- 116 -30 11114 246 $ 3,329.61 6 226.10 s h,00 f 3,555.71 371.04 f 5,022.03 f 0.00 f 0.00 s 5,022.03 651.51 s 8.616.19 1 2,779.84 1 0.00 1 11.598.03 591.5 926.72 $12,543.16 s 226.10 s 8,005.95 s 4.763.30 335.22 f 4,537.20 f 0.04 / 61.03 t 826.04 1 0.00 f 0.00 s 4,537.20 0,00 1 826.04 ■ ----------------------------------------------------- ASSESSMENT ROLL NO. 299 Compiled By, Cal Rice Computed Bv: Cal Rice Checked Bye Cal Rice ----------------------------------------------------- ACCT. CITY PID NUMBER NO. COUNTY PID NUMBER NAME 6 ADDRESS OF OWNER Russell Rickesan 02- 116-30 - 04-0001 At. 4 09 23- Hutchinson, MN 55350 Kenneth N. Bauman 12- 116 -30 -03 -0001 Rt. 4. Box 21 09 23- Hutchinson, MN 55350 John 6 Linda Slyter 12- 116 -30 -03 -0002 Rt. 4 10 23- Hutchinson, MN 55350 John It Linda Slvter 12- 116 -30 -03 -0003 Rt. 4 II 23- Hutchinson, MN 55350 Jahn Rickesan 12- 116 -30- 04-0002 Rt. 2 12 23- Hutchinson, MN 55350 Oversizinq TOTAL ASSESSABLE COST DEFERRED ASSESSABLE COST CITY COST TOTAL ------------------------------------------------------------------------------------------------------ LETTINB NO. 1, PROJECT NO, B9 -0I COST PER UNIT: t 13.54 NATERMAIN AND APPURTENANCES SERVICE LEAD: SCHOOL ROAD AND SOUTH GRADE ROAD NO. YRS. SPREAD: t0 UNIT USED: FRONT FOOT ------------------------------------------------------------------------------------------------------ LOT BLOCK - SERVICE TOTAL ADDITION OR SUBDIVISION NO. NO. FRONTAGE LINE COST LEAD COST CREDITS ASSESSMENT NN 1/4 NN 1/4 DEFERRED Sec. 12- 116 -30 1133.89 $15,347.20 f 0.00 $ 0.00 IT 15,347.20 South Grade Road DEFERRED Subdivision 1 1 171.22 s 2,317.46 S 0.00 $ 0.00 S 2,317.46 South Grade Road DEFERRED Subdivision 2 1 160.75 f 2,175.75 F 0.00 $ 0.00 $ 2,175.75 2.42 Acre HE 1/4 NW 1/4 DEFERRED Sec. 12- 116 -30 300.92 s 4,072.95 11 . 0.00 S 0.00 11 4,072.95 1.2 Acre NW 1/4 Sec. 12- 116-30 DEFERRED 175 f 2,368.63 S 0.00 $ 0.00 1 2,368.63 16,779.00 $63,247.70 $ 3,232.04 s 9,895.44 F 73,363.30 $ 29,476.27 $ 26,261.99 $ 27,500.48 S 83,258.74 0 � is RESOLUTION ADOPTING ASSESSMENT RESOLUTION NO. 8979 ASSESSMENT ROLL NO. 289 WHEREAS, pursuant to proper notice duly given as required by law, the Council has met and heard and passed upon all objections to the proposed assessment for the improvement of School Road from Approximately 370, North of South Grade Road to South Grade Road, and on South Grade Road from Dale Street to School Road by the construction of Watermain and Appurtenances. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract of land therein included in hereby found to be benefitted by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the first Monday in January, 1990, and shall bear interest at the rate of percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from October 1st, 1989, until the 31st day of December, 1990. To each subsequent installment when due, shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by the 1st day of October, 1989; and he may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to the 31st day of December, of the year in which such payment is made. Such payment must be made before November 15th, or interest will be charged through December 31st, of the next succeeding year. 4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 11th day of April, 1989. City Administrator Mayor RESOLUTION ACCEPTING BID AND AWARDING CONTRACT RESOLUTION NO. 8980 LETTING NO. 1 PROJECT NO. 89 -01 WHEREAS, pursuant to an advertisement for bids for the improvement of School Road from Approximately 370' North of South Grade Road to South Grade Road, and on South Grade Road from Dale Street to School Road by the Construction of Watermain and Appurtenances, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Amount Bid Rickert Excavating Company $ 69,964.00 Kuemper Incorporated $ 70,862.30 Juul Contracting Company, Inc. $ 75,208.60 Latour Construction $ 83,880.75 Southern Minnesota Constlruction $ 96,805.00 AND WHEREAS, it appears that Rickert Excavating Company of Brownton, Minnesota, is the lowest responsible bidder, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL HUTCHINSON, MINNESOTA: 1. The Mayor and City Administrator are hereby authorized and directed to enter into the attached contract with Rickert Excavating Company of Brownton, Minnesota, in the name of the City of Hutchinson, for the improvement contained herein, according to the Plans and Specifications therefor approved by the City Council and on file in the Office of the City Administrator. 2. The City Administrator is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed; and the deposit of the successful bidder shall be retained until satisfactory completion of the Contract. Adopted by the City Council this 11th day of April, 1989. Mayor City Administrator Y (612) 587.5151 CITY OF HUTCHINSON 0 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 March 15, 1989 Mr. Peter H. Solinger President, Coalition of Greater MN Cities 2555 12th Avenue N.W. Rochester, Minnesota 55902 SUBJECT: Request for Representative From Coalition of Greater Minnesota Cities to Provide Update On Lobbying Activities Dear Pete: The City of Hutchinson requests a representative from the Coalition of Greater Minnesota Cities to appear at our City Council meeting of April 11 for the purpose of providing an update on the current lobbying activities of the organization. We feel this would be valuable inasmuch as the city pays a substantial assessment for the lobbying activities. The Council meetings are held in the Council Chambers at City Hall, 37 Washington Avenue West, and begin at 7:30 P.M. Feel free to contact me regarding any questions or details regarding this request. Sincerely, CITY OF HUTCHINSON Gary D. otz �7 City Administrator GDP:ms cc: Mayor & City Council 0 - I /' ek " I k Coalition of Greater Minnesota March 2, 1989 Dear Coalition Member: MAR 1989 0 ICY rXD REPRESENTING OVER HALF A MILLION PEOPLE FOR YOUR INFORMATION The Coalition of Greater Minnesota Cities met on Wednesday, March 1, and took the following actions: 1. Authorized an expenditure of up to $25,000 for Briggs and Morgan to develop and lobby an amendment to the Year of the City program that would make Coalition cities eligible for funding from the program. Additional direction was provided on how the amendment should be structured. Although this effort could require an additional assessment, the Coalition decided to defer action on an additional assessment until after the end of the legislative session. 2. The Coalition authorized Briggs and Morgan to lobby a tax base equalization aid formula designed to reduce commercial/industrial and apartment taxes in Greater Minnesota. The Coalition also authorized Briggs and Morgan to oppose actions of the Legislature that would increase property taxes in 1990 and thereafter. We also discussed and approved the attached sample letter and requested that all Coalition cities send this letter to their legislators. If possible, city officials should personalize the letter with examples or comments specific to their city or legislator. It is important that our Senators and Representatives hear from us on the property tax issue from time to time. Sending these letters helps assure that they remain sensitive to our needs and concerns. If you have any questions, please call me at (507) 285 -8082 or Tim Flaherty at (612) 291 -1215. The next Coalition meeting will be held on March 30, the day following the League of Minnesota Cities Conference. I hope to see you there. .. Ver truly yours, Pete Solinger Councilmember, Rochester • President, Coalition of Greater Minnesota Cities E 0 • (Sample Letter to Legislators) February 28, 1989 Dear Representative (Senator) The City of — Minnesota Cities. session is property Greater Minnesota. issue. The tax is a member of the Coalition of Greater Coalition's priority this legislative relief for businesses and apartments in We look forward to working with you on this Our preliminary review of the estimated 1989 data indicates that tax rates continue to be significantly higher in Greater Minnesota than in the Metropolitan area. Tax base equalization is needed to help communities with low property wealth finance their local government services. For example in communities like Bemidji, New Uln, Willmar and Worthington it requires a tax capacity rate of over 18% to raise $100 per capita. In comparison, communities like Bloomington, Golden Valley and Minnetonka can raise the same amount of revenue with a tax capacity rate of less than 6 %. This means that for the same local tax revenues, taxes on our businesses in Greater Minnesota will be much higher than taxes on businesses in wealthier communities. Tax base equalization would help correct this problem. We believe that property tax relief for businesses and apartments in Greater Minnesota should be the state's highest priority for property tax relief this year. We will be asking for your support, and look forward to working with you on this issue. Very truly yours, DAVID H. CHARLES R. R. CAR MICHAEL HAEL GARY D. MCDOWELL STEVEN A. ANDERSON G. BARRY ANDERSON STEVEN S, HOGE CHARLES L. NAIL, JR. LAURA K. FRETIAND DAVID A.RRUEGGEMANN JOSEPH M. PAIEMENT JAMES UTLEY JULIA A. CHRISTIANS April 5, 1989 ARNOLD & MGDOWELL ATTORNEYS AT LAW 101 PARR PLACE HUTCHINSON, MINNESOTA 55350 (012) 587 -7575 RESIDENT ATTORNEY 0 BARRY ANDERSON Mr. Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 Re: Beeler /Anderson Property Our File No. 3188 -88 -0058 Dear Gary: 5001 CEDAR LAKE ROAD MINNEAPOLIS, MINNESOTA 55410 (012) 545 -9000 MN TOLL FREE 800- 343 -4545 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 V APR 1989 Dr ECENED BY__�_ iDan Prochnow, attorney for Drs. Beeler and Anderson, the owners of the subject property, have asked that the question of assessments on this particular property be placed on the City Council agenda for next Tuesday. This letter is with regard to that subject. I am including with this correspondence a copy of Gene Anderson's letter of January 29, 1988. The assessment for the storm sewer (Roll No. 35) shows a principal assessment of $1,132.56 and annual interest through 1988 of $1,149.53. The water main assessment shows a principal assessment of $3,834.60 with total annual interest through 1988 of $4,725.30. As to the storm sewer on the other Beeler /Anderson parcel, the original principal was $4,530.24 and total accrued interest through 1988 is $4,598.14. I have included with this correspondence summaries which were prepared by the engineering department and City administration showing the amount due and owing. I would bring to your attention the fact that the property in question was annexed into the City in 1973. �O �V Mr. Gary Plotz April 5, 1989 Page 2 Because of the very long deferral period on these assessments, there is some question as to the benefit received by the property owner and whether or not that benefit would be upheld in an assessment dispute. The developer is currently proposing to pay the principal amounts in conjunction with the development of the parcel for larger style homes rather than the high density proposal originally made by the developer. My last official contact on this subject was by letter dated March 29, 1988, a copy of which is also included. In addition to the usual problems created with respect to assessments on property outside the city limits, this property presents the additional challenge of whether or not any benefit has accrued to the property since the installation of the improvements and whether that benefit will continue for an extended period of time. The property owner is claiming that the drainage system that currently exists is inadequate. I don't know that the engineering department has taken an official stand on that issue, but I do understand that there are improvements programmed for the area for sometime in the future in the ordinary course of utility service. I do need some reaction and direction from the Council as to disposition of this matter. Thank you. Very truly yours, ARNOLD Mc WEL G. Barry Anderson GBA:lm Enclosure 11 (612) 587 -5151 f1UT CITY OF i�1J7(Z]�`IStUfI 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 January 29, 1988 Mr. Dan Prochnow Attorney at Law Bradford & Prochnow 126 No. Franklin St. Riverside Place Hutchinson, MN 55350 RE: Beeler and Anderson Property Dear Mr. Prochnow: TXe following information is offered in response to questions that arose pertaining to assessment searches dated October 23, 1987, and to your letter dated January 22, 1988. First of all, please accept my apology for not having replied earlier; the City Administrator had instructed me to do so on November 30th, but I completely forgot about the entire matter. We now have expended substantial time in researching your questions. The cost for two improvements resulted in levying deferred assessments. Those improvements are water main on Roberts Road in 1961, and storm sewer in the south and southwest parts of the City in 1970. In both cases, the subject property was outside of the city limits and was owned by Emily Vejrosta. We can find'no evidence that the property was sent a notice of hearings for either project, because at the time, the property was outside of the corporate limits. Storm sewer improvements benefitted about 800 parcels within the City, as the corporate limits existed at the time, and notices of improvement hearing are enclosed. Also, enclosed are newspaper articles and minutes from Council Meetings pertaining to the public hearings. In addition, I have included a notice of final assessment. Deferred assessments were determined based on unit assessable costs at the time the improvements were assessed, as follows: Water Main - $11.62/Lin. Ft. x 330 Lin. Ft, = $3,834.60 Storm Sewer - $0.026 /Sq. Ft. x 174,240 Sq. Ft. = $4,530.24 $0.026/Sq. Ft. x 43,560 Sq. Ft. = $1,132.56 The storm sewer is shown in two figures because the subject property is recorded as two parcels, both of which benefit from the storm sewer. Interest to the Present is not included in any of the above figures. Deferred assessments for the subject parcels will be activated when development of the parcel is impending in accordance with City policy, and with Minnesota Mr. Dan Prochnow Beeler and Anderson Property January 29, 1988 Page 2 Statute 429.051, first paragraph. The property receives benefit from the water main on Roberts Road; without that main, there would be no water service for a development. Similarly, the property benefits from the south - southwest storm sewer because without that system, the property could not be adequately drained. However, in accordance with City policy, the principal plus accumulated interest charges for a deferred assessment will not exceed the "present day" cost of a particular improvement. I hope this satisfactorily addresses your questions on this matter. Sincerely, CITY OF HUTCHINSON n � Eugene derson Director of Engineering EA /pv enc. CC: Gary D. Plotz, City Administrator 0 0 0 (Published in The Hutchinson Leader on Friday, November 17 and on Friday, is November 24, 1967.) PUBLICATION NO. 1074 NOTICE OF HEARING ON IMPROVEMENT TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Elementary School Auditorium at 8:00 P.M. on Tuesday, November 28, 1967, to consider the making of an improvement in the area known as the Southwest Storm Sewer District by the construc- tion of storm sewer lines and appurtenances, pursuant to Minn. Stats., Secs. 429.011 to 429.111 (Laws 1953, Ch. 398, as amended). The area proposed to be assessed for such improvement lies within the area s=outh of Second Avenue SW and west of Main,Street South, according to the map on file in the office of the City Clerk, which is available for public inspection. The estimated cost of such improvement is $433,375.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. (Mrs.) Agnes I. Monge City Clerk November 15, 1967 g <"44 °2Z yE' N 1=i > i r.l -32.0-2.8 f'7 00a �$ $s_jl§ vl 3EQ��D3 g a0_eB �a $!Z J ~= 0-2"-so~ :3�6 fi �ao 64Z ��fi Z CITY OF HUTCHINSON PROJECT 17 -7 R -C-M PROJECT NO. 402 -L SOUTHWEST STORM SEWER 8/22/66 Res. 2477 3/13/67 Res. 2537 9/11,/67 Res. 2612 11/17 & 11/24/67 Publ. 11/28/67 Hearing because of increased costs. 1/8/68 Res. 2660 11/25/68 Res. 2808 2/24/69 Res. 2837 3/5, 3/12, 3A;116; Calling for Report (Charles Wilson) Calling for Report (R -C -M) Receiving Report, Calling Hearing ($433,375.00) #1074 Notice of Hearing Published (Mailed 11/16/67) 8:00 P.M. - Elementary School Auditorium Ordering Improvement & Prep. of Plans & Specs. Ordering Improvement West Outlet Route ($641,990.55 Approving Plans & Specs. and Ordering Adv. for Bids 3/19/69 Publ. 2 +99 -B.M. 3/10/69 3/12 3/19 3/26 #1156 Advertisement for Bids (Also in Construction Bulletin March 6, 13, 20, 1969) (Also Dodge) Rid- epeRiag Date changed - ad not place in Construction Bulletin as required Res. 2851 Ordering Adv. for Bids e-'� Publ. #1160 Adv. for Bids (Also Const Bull MarL�h 13 20 271 \_ J t (Also Dodge) 3/12/69 Res. 2852 Proceed with condemnation for easement for outlet and main trunk line 3/24/69 Recommendation from City Attorney that rehearing be scheduled because of increased costs. 3/24/69 Res. 2860 Resetting hearing for 8:00 P.M. 4/15/69 Elem. Sc '_ 4/2 & 4/9/69 Publ. 1162 Resetting hearing 4/3/69 Affidavit of Mailing on Publ. 1162 4/3/69 on Publ. 1160 Bid opening - referred to engineers for report 4/14/69 Res. 2867 Enter into agreement with Lewis Merrill for easement on outlet; also other terms and conditions. 4/15/69 Hearing on Publ. 1162 - rehearing - Elan. school auditorium 4/16/69 Res. 2870 -A Ordering Improvement after rehearing 4/16/69 Res. 2873 Accepting Bid - Section A (trunk lines) Lametti & Sons Inc., St. Paul, Minnesota $455,204. 4/16/69 Res. 2874 Accepting Bid - Section B (brands lines) M. J. Jacobs & Sons, Bird Island, Minnesota 270,439. FOR CONTRACTS, INSURANCE PAPERS, PERFORMANCE BONDS AND ESTIMATES ON PAYMENTS TO CONTRACTORS, SEE INDIVIDUAL FILES FOR LAMETTI & JACOBS. \_ J t ties- Southwest Storm. Sewer Proposal Aired at�Healrin`t ageatea aTTrnndsVt da- Tame alpt d on ftmW nrea marten aahadtaa Om ON" We a rude nor■ r ft eaaaaa dm,- r dtamO" eaawi auras- thee" ft M real, map rr W pgmrry a i tired Nora new, Warm is ran sr restd -am, W W a mlauar pmsle ■ "he ad romance Raw ON wa mat rat dn.raass the T% refrm b y dm, a a ho a attract arm W t &bN" ta React TW IN prop" dear. tar M m tor• msu v1r9a Mellr, sc■rr coo craw torn omwf-aadad " m "emitted opear; it, ear wino Mbjw O f law Oa s the Orullssmn sae.. LYato r Map Da Roe am dmrp sar1. "Wive t1. Sewersane[ rues .mde t herra la ."temp Man �Leram aW�pas, ea was a- from ea R -'ago Sewer to a do o to Roo framing W mm d the lattnit eta Rnad ro the as d ms thorn u . bra m sserf pea Coma tra Pats IA t m Timor, toe tf a a tao-tmrdc. on- "Our. "boo" O an WmeWO• tried Tams i on aP e, Y area d 437 rte TOm SW aril � Me arf Was, mtct aair t acs a War sever, o the Oak Art arm dm, maw to be Y a ®• farm" 20 So" m or laic ORION r oleic an the m,7 to r elm npr smile aver. than datrad. Ot two or pints rs >ssa.volmrms. An t Ym gp,"— ws Y g a a� s on ON. map DO, ms and the ate emn 117.6 earn u mvrr MeaejeO aaad low he tbm Ma de gnoalr"a. Tied a to taut ad an em, bearmr 57 matt mat octet rrer4 Writ no amt men. ra as pp Turd be Wawa mat at ads yad a the orts, by too Men Omuta a Oaf pacLLshed ad twill W W Aamyr 100 tern r Omde a on grand. Molar mud u ate era the prenna M to" cork Wctnrol Report ma met me t Sy ltsum, mer, ram- annp d an mt. but n A�aar Dm Mo —tow - tut m cos wsaa as drag be edited m b dralate man avoid han to a a- owp n 16 or 17 w IS tit now a grog atprapam ore. cop d ww ar the moron. Conrad. Ne raid the m bar- firrmd. Toro a Tug cut m a as re4'•r pink. at sirs ever. m aka tea- top r ailed q on comer Tat art at the trolb a Wren " 3 red a per d sate, tie Lmmis wort air+ auto s "mbar d sor0am rtlmrd a 3aAk373 metre � �asrsdadMcuab tlukffau me thnaswr mdtY[ ■a stwo Page 7A area motet m patlud coq staspt to rot bids). That a erard Iva pa0ag rear IR asset arks a a somb- will pm as coal a 71.000 an am the toss ilia am Ten arm steer. r use r V emus pwsdmro ads armp as ate a Me ComYtrr rates Mar a sac hev o is the wo huts ,too of tat ras rd a pre- Cat in a typical suls0 swill be Wand t Ott as in amsrf an, on arag a Dot o awid be Sips. if OrsmaraO"me tr arRmmamamdmaenlm- pm m the tsrar Oarag ad a the as r Iomr Yeols. �. Maeams mm "m a ar- " Be trait is the bear- cgs (wan an per an Wrse) sacq a Tea he aemarb cog coo load W etas mawfma t Tour ern 09 per fear. Ilnd was hold but by lark of of mot to be aae<d Tura The Reps m be do trtwga to DIU WAS: auxin laarsafea Wild be dYemad food roe arm true lmn, r a the oa kirt& as Rid the by the pnmeam guar and the to me ads area mat d as eoae0 a eardOY prnYm.a "elf a.aea alrraea Old a kp rbod the la rtlmamd urea raid to the ]bee ad rcWU eta an be ads s to ma 351.399, no a tract proem the DWWM7 torn is sire the cow eosd tins g Morro brim eatlWad a an grows of the 07. oaks JUrry L 930.104 Ties tare are W- un gams W a u It a tm amt ewpt thopres train W L7m rose. W Dole asdrdl am ■e saw US m aid ae" that as firer s Mdws aer4 es dmnlgmam ONI he mm, Sr mum ea,er aeealdwnstaL ad old LYdea tear, m waban- than r a era m ." U tat Oa air Wan ad apart- sack mdos LMW W aemar6 Now DO gem aY the Sonia am on bids tram cost a Y ma tommrksmlW.aot- ematrmn. The err will Mbar wad that it ordered d Or on" momw Me or be aaroea to the we ealtam in Jars r February the rraa d at"' aka Pont bidder re to ertdeaa Auto project e"ld pweaad a IMIL hat -ads a' a a a sms W Tai a Onprd a s aesaldtaombor asaasas wuhem Rgw •swop eta arse me wID be Proust >< rata era asRgrks era Or pgamv MWN ad a an curet W tor- splslaraaama ■ [ Todd coq. for Oro t alp pan. Y rot r tahe tom. two mere trim Tea Cato near eves elan to i aa- �ea sr+ellea mmo to cobs a Om a pan" udm a vita Maw Of Os aunt- 7m,. AN amamaama nett rob g ta sirs.. lineage cog mmpeaartag arm mare told be Old lams a 190 bmP a RTace are asem no art a SO arm minor ad ova vmw bums pTbW ti ed haN so* had berm, r an comer is rmmw 1970. ■ Oran to "mum abm at 107. TapeQapa mum taGmw tried to DO mmir Mat g avow Lamm. mar cop ad as pelf a/pbta dam m particular treated aW OmImaetaaaTtaYaO aw�ttee null W adaar aha- ha to cos but aullw ads Z•st M g ,ta ■at w are edtr der lrndaodaan- ms mstp cos rdr mss ate ere an now ask amens to provide draaap ho- we amYY3s, AR, - aaa r am u to Oro premium sass a he as b� d mosses is T% Wallo mrf lap" a eoaatreed Thom weed haw tie bsrbp d par um Now dsstpm to Tors r twin oral Ira egaeoacf• Lade ter net ebn r- r on Craw rbw roar e'en shed by McCraw It It Team ■m Tmw ~be" ear a Lta rr2 ram d m, bear be aeenr7 W r m the qs- Wsa ampdodwttrtatme docalm, aYb a a Wary ra■ tea 6m ■04 Mdlw "Atha had ban a aka s he that an be aptctat eau Y mum small inertia would be two the moos air amu/ am yon. cards Wp d moony No as arm scat assn tart Tot an ton ul Lida "emu. rpa09 Mead g to ■e W Ytmm- M am r of as a s aM mama t as tot M damp. four d cots area watamu CtoeWW naa as In Tr On am aeetsm her& attitude, dlsaleI hag hae d- try p0 a anemone t N so aver dde3a. a And in / D as em, Ore coda he r . num as ow internal THt m to "Moved IN as a lacy a Wee - wad It the darn b gpaeed, .10 std Oar t W W TO pone- , aY ar 4m Iona d a a b he is M drsry dbe- trial. new vivo voted tit aaV peap, toned mum The as tl save, aeparry is the and dbUltt drMaad IT On aW se, . Let Wwrs aabed O Oa comma steam" to ter the Comm to satole W Come, ate0 dome eta the tea Fop said tart d the pnimt at Man aveq u rood an one tad herar b Monist taro ti "T the Cost. 49 mod rear to hew the cow" tiled tweed tear to the Coy strum Mrs. AAart 81ath said that they Dad Bred >m aalud MARY leas be, to sodbwvet sorm sever. they ab steed OWN` P= pmt"= OF ao- ae a of team of al d VAn Tda good rtr Ma ad so "We ruUy east :." rah "raT mcgiatoed No psas a assang prapaRl my dam then b a "dwell boa" W requires vorW Rwerd Vah appba Yana Os Fan aoaTord WW the andtty of a On de- partafs maintained aphtoa tare d an direct bow= to EMT waDerum "e wm be Coca COMM d w dvti Oa, boom het petembgs Its nark lm. d as art m tba4" Fop nib "T1ore is pn• cedd has pea Nmeas hT this rM d be a-to every. ode Mob the dbwlti" John Pa@o Who Arad- 17 to 0oar of the project, w. in that be bid voted ben at 1M0 arcs ago Mud be bed aid on the .Glace head Ad When oars aaaan even, p[Oladad Ioq ago, as deeorad bb cads a docim ae aster arts a an* poop to the doom and datiy 0 am Duet yam so am a seam veer system aaald intends a Mane her bet aw- ls and Dap saber top ad hat WsR +as, iOasu~ brie aver ileum nw 1F edMr Oda nap ad nd drab Walt. 111n es a posarne abed a bsgstraasaaWMdo d as MGe Taft ea own Did aloha of the esprrat Dam netl oat a IlcaY two Ow edoraot sued tus dos b hp a Wet d Use inner 'andK..� I' raW apooke . a Val he .Disk®"- buste1gseedd"Tf�h�a�s mosomud sw ft d d Tertavt an'efg[ rine it ALL +..r.awrrsa.mb- d W ousad" taW* to arm aoarqusl A he m ' starst seaese, liprDeieaetr ' MAW art as MiAem t as and dot dbQba r Abed" Dar" •Oea ear rrH ' aria "1 Pali dues cede a stuars to her atow d as Haan ."a y ahem'• be atl "Ulm m jead d Your arm pal her d /aaasm a wt, coma to a axes and bW an pay her Cora" fear no tied armn mail Maas, had ainaq link the darnel volt II eodd my dm- team aid sane poly/ b aT dwaricts. HeaTrd wham nand us hepmed we dry had he tea eattearesd read prb[ prd Okada no he add drive b eat 'I aa'1 both" a to bate as rem r aft Tiff bet an to gd pet swMS a o• arm" Taira, d a *dolt dad drn,atap of the PKVltmay wd ores sorb of Lmn evaam The ,n 4mmom ast team would he a banned. in Lbdm evens that aaund drW and of thb tees does woo rod Tara gat he dead Mama arOer AN& Ratamea by rlaes whore esrada aadd be aeMaty d a low data. Test Todd dapdd new the dowlgmad d the us, and eve Moak done. no hearing aesaostdddd 10 Aa l�k 0 0 �a. / [ r J Construction Cost: $ 738,778.22 Engineering ' 63,606,76 Administrative 17.623.76 TOTAL 820,008.74 Qt SOUTHWEST STORM SEWER PROJECT COST SLgIMARY So. Ft. Amount Served by Lateral 8,578,156 @ 2.4C $ 205,875.74 Served by Trunk 23,620,538 @ 2.6; 614. 133.99 Total Area Served 32,198,694 $20,009.73 Private Property Assessed Lateral 6,422,413 @ 2.4C 154,138,63 Assessed Trunk 12,444,168 @ 2.64, 323,548.37 City owned and Public Right -of -Way Lateral 2,155,713 @ 2.4 51,737.12 Trunk 3,226,370 @ 2.6C 83,885.62 + Future Private Assessment Trunk 7,950,000 @ 2.4C 206,700.00 Total 820,008.00 Construction Cost: $ 738,778.22 Engineering ' 63,606,76 Administrative 17.623.76 TOTAL 820,008.74 Qt Special Council Meeting November 28, 1967 A Special Council Meeting was called to order by Mayor Don 0. Rost In the Auditorium of the Elementary School at the hour of 8:00 P.M., pursuant to call in Publication No. 1074. Members present: Aldermen Savage, Linder, Johnson; Engineer Priebe, Attorney Schantzen Members absent: Alderman Hanson Also present: Virg Muller and Del Rieke, Consultant Engineers; Aldermen -elect Travaille, Black and Alrick Mayor Rost opened the hearing on Publication No. 1074 - Notice of Hearing on Improvement (Project 17 -7 Southwest Storm Sewer)- at 8:00 P.M. Approximately 300 -325 persons were present for the hearing. Mayor Kost outlined steps taken by the Council leading to the called hearing, and stated that action on the project would not be taken until after January 1, 1968, when the Aldermen -elect take office. Mayor Kost then turned the meeting over to the Consultant Engineers from the engineering firm of Rieke - Carroll - Muller Associates, Inc., project engineers, who presented project figures as follows: (estimates) Total cost of the project $ 433,375.00 Total area involved 433 acres Cost per acre $ 11000.00 Citv -owned area 116.7 acres Cost per square foot 2,3t Cost of a lot 85' x 150' $ 294.00 Cost of a 10 -vear financing program aj. 6 ?5 S 39.00 per year Attornev Ronald J. McGrew, stating that he represented 9D+ property owners in the affected area. asked questions to clarifv the area involved and the proposec method of assessment, and questioned whether the council had the authority to assess all property owners when there may be a doubt as to "benefits" received. Warren Macemon, 435 Kay Street, questioned the depth of the storm sewer, and stated the Council should look forward to the expansion of Hutchinson and projec benefits to areas outside the city limits so they may a nex in the future; con- struction should be adequate to take care of future developments so there will not be a duplication of improvements. Donald A. Peterson, Superintendent of Schools, asked how much of the high school property was included in the survey. The Engineers stated that the SE corner of the site was included, inasmuch as this area drains to the East according to the topogs available. Determination of a definite area will be made when more detailed plans and study are made. Donald R. Coles, 614,- 3rd Avenue SW, asked if permanent streets could be con- structed in the area if there is no storm sewer. Answer - permanent streets without drainageare a waste of money because street does not stand up if there is no drainage provided. Otto Homburg, 736 Glen St. S., questioned whether the proposed storm sewer con- struction would aid in the drainage of the "slough" by the Coca Cola plant on Linden Avenue, and whether the storm sewer line would connect with the existing County Ditch #17 for this area. The Engineers will check this problem before final plans and specifications are drawn, but question whether the line will be deep enough to catch the county tile at this point. John Padrnos, 840 Lynn Road, stated he has a sump pump which pumps water into his yard, whict then drains back into the sump pump, is pumped out again, etc., recirculating surface water. He was in favor of the storm sewer project as not only benefftting the drainage of surface water directly but also to relieve the load on the sewage treatment plant for sump dumps drained into the sanitary sewer system. Eugene (Bud) Daggett, 440 Dale Street, asked if additional lines will have to n; ti e outside the present city limits in order for the area outside of • town to be serviced in the future. Answer - lines aret:w designed to take care of normal residential development, bur-TT—there is development to include many hard - surfaced lots, then additional lines would be necessary. Special Council Meeting - 2 - NoVaber 28, 1967 R. E. Jensen, 415 Lynn Road. I question whether land south of the city will ber fit from this system or if the system should be larger to take care of this flow. John Keefe, owner of Lot 4, Rice Addition, favored the project. He stated the City has been talking about such an i'provement for approximately 10 years. Let's do it now, so the southwest area of town can be developed and protec from flooding. William Snyder, 715 Southdview Drive. we had a lot of trouble with a wet - flooded - basement several years ago when surface water drained into the sani- tary sewer manholes and backed up into our basements. I am in favor of the project to prevent such occurrences in the future. Fred King, 430 -4th Avenue SW. I have no water problem, and am not interested in this storm sewer project. Forewt Crowley, 945 Osgood Avenue. Please clarify the northern boundary. Isn't there a duplication of assessments between this district and the Lewis Avenue Storm Sewer District? Answer - there will be no duplication of assessments. Boundary lines to be determined, and previous storm sewer areas served and assessed, upon more detailed engineering study. Jack Powers, 956 Thomas Avenue. Will County Ditch No. 17 be abandoned? Mayor Kost - Council will petition the County Commissioners to take this out of the County ditch system after the last piece of property involved has become a part of the city, since all the land will then be in the city. Possible portions of County Ditch 17 will become a part, of the city storm sewer system. Joe Youmans, ,428 Main Street South. Re County Ditch - do you mean this ditch would be cut off from the drainage system? Answer - no, it would be abandoned as a county ditch but made a part of the city storm sewer system. Does not mean it would be stopped up so does not function. We would do what is best for the city to help the drainage problem. (Notice re Coke plant property). Mrs. Albin Plath, 605 Grove St. S. We would like to have the project so Grove Street can be improved. It hasn't been improved and needs it badly. Ronaid J. McGraw, attorney for property owners involved. 1) Yes, there are certain small areas within this drainage district that are having trouble. 2) Question whether the lines being constructed on streets will aid property water problems. 3) Question whether should assess property owners for improvements which will provide for street drainage. 4) Those persons with probelems are in areas that were low when they purchased. Doubt whether blame can be placed on property on higher ground with cost assessed to them. 5) Gave the City Attorney a "Memorandum of Law" of cases in this type of improvement to see if there is a direct benefit. Believes the proposed assessment against all property within the drainage district is contrary to law, and believes courts will not call this a direct benefit. 6) Would suggest council considers assessments only to "benefitted" properties or assess all people in the city. 7) Cautioned the council in determining properties which will benefit. Don 0. Kest, Mayor. It is not easy to determine who benefits from an improvement (of this type), but the council believes that through precedent set by councils up to 10 years ago, property in the water shed area is benefited by storm sewer construction. John Padrnos, 840 Lynn Road. I served on the council in Drownton before moving to Hutchinson. They have an adequate storm sewer system. I had assumed a big city like Hutchinson would have storm sewer. All homes in this area have a water problem unless they have a stamp pump. These discharge into the street and that water must go somewhere. Much in favor of the project to drain land without necessity of sump pumps. This would give us much better streets. Ray Schaefer, 937 Hayden Ave. Does not believe the storm sewer system will take care of the water problem in basements. Need field tile for this. • Special Council Meeting - 3 - November 28, 1961 H. W. Filk, 385 West Pishney Lane. Understand no route is to go through West Pishney Lane. Is this the area the county tile runs through? Answer - yes. In this area and at the present time the engineer does not know exact location. Is it your intention to still use this tile? Engineer - will probably have to be abandoned inasmuch as it will be crossed in several places. Possible could connect with new storm sewer. Mr. Filk expressed approval of the project. Question. What about street resurfacing if disturbed by construction - streets, curb and gutter, sidewalks, lawns? Answer - Do not anticipate such disturbances except in Pishney lane and in two other spots. Places would have to be restored to their original condition. Question. How long would an area be torn up for construction? Answer - 2 to 3 days depending upon whether conditions are normal. Not more than 3 days from time of excavation until surface is again levelled (backfilled.) Orville Olson, 320 E. Pishney Lane. Be tile on Pishney Lane. Street drains will remain in place and catch basins installed if there are none there. Lowell Gilhousen, 621 -4th Avenue SW. On whose property on Merrill Street will the main be located? Will be .d ocated on Merrill Street to 4th Avenue, and then out 4th Avenue. If tile is crossed, will connect to it. Mr. Gilhousen stated his belief his property would be crossed by the line. Has storm sewer in front of his place it "works good." Of what benefit would a new storm sewer be to me? He E. Jensen, 415 Lynn Road. Has the council considered making this for the whole community instead of just this one area? (Referring to cost assessment). Roger DeKoster, member of School Board. Speaking as a resident in the southeast part of town - we paid for storm sewer and permanent street and don't believe we should help pay for this southwest area. ,. Ray Schaefer, 937 Hayden Ave.-- How long ago was this policy of assessment started? John Keefe, owner of Lot 4, Rice Addition. Other areas paid for their storm sewers. This area should also. Phil Karg, 855 Grove South, also owner of large portion of land lying south and east of curve on Highway 15 by Grove Street and Lynn Road, questioned whether his land on highway 15 would benefit from this project. Answer - this is a questionable fringe area and flow will have to be determined. Wallv Pikal, 835 Brown St. I would like a storm sewer so we can have curb and gutter. Can I have curb and gutter after storm sewer in installed. Answer -yes. Ferdinand Engelsmeier, 656 Milwaukee Ave. Against the project. Question. Will cemetery get assessed for their benefits? Answer - included in city property. bswis Brunner. 968 Hayden Ave. I have no problem anddrn't need it. Howard Madsen, 705 Church St. I looked for a lot where I would not have a water problem. The streets from my house to downtown are in poor shape and I cannot travel on them. If this storm sewer will bring a better street for use by all the plople, then it benefits the entire southwest area. Howard Madsen, 705 Church St. After this storm sewer will we have to wait for peitions from property owners for permanent streets? Answer - council can start street improvement proceedings from either petitions of property owners, or can start proceedings itself if deemed necessary. Hugo Saar, 616 Merrill. What will this street be like after construction of the storm sewer? Answer - street is to be returned to original condition. If there is now just a mat, this will not be done until the street has settled. Lowell Gilhousen, 621 -4th Avenue SW. Why not put [the whole thing (cost) on the city and be done with it? I Special Council Meeting - 4 - November 28, 1967 Mrs. Phil Barr, 855 Grove St. S. % property south and west of Highway 15 curve). Will people who annex later be assessed on the same basis as city? Answer - yes, on a deferred assessment basis, plus Interest. Engineer Muller. Emphasized that this is an estimate of coat only. Harry Binrenheimer, 572 Milwaukee Avenue. The people outside the city will* benefits and yet won't have to pay until they annex. City will have to absorb the cost until that time. CliffeadO Denson, 440 Larson (corner of Larson and Roberts Road). Does this benefit land south of Linden Avenue? Answer - there will be a line on Linden. Lines south of Linden have not been planned at this time because we do not know what kind of construction there will be in this area. Laterals will have to be constructed in the future. Ronald J. McGraw, attorney. Is it really necessary to have atotm sewer before curb and gutter and permanent streets? Answer - yes, for proper drainage of street so it will stand up. Paul Boettcher, 226 -5th Avenue SW. Will I be assessed on this project or /and on Main Stree t7 Answer - this is a fringe area where there is a question. Will have to be determined. Bruce Nelsen, 660 Southview Drive. Favors the project. Would like some re- assurance of the legal aspects Mr. McGraw brought up. Cost in the future will be more than now, problem will be worse as the area develops. Let'd do it now. Hearing closed at 9 :55 P.M. Motion was made, seconded and carried to adjourn the meeting at 9:56 P.M. L-A t 0 • (Published in 'he utchinson Leader or. Hednesday, xpril 2 and on Wednesday, April c, 1969.) PUci?CATIC" 1.30. 1162 NCTICZ C. M 4R1'G Ch IriRCV_WM7£ TG WHQi IT 2;A° CC:'C'...Ri' : ;'otico is hereby given that the City Council of Hutchinson, rinnesota, :rill neet in the llementary School auditeriun at 8:00 on Tuesday, April 15, 1969, to consider the making of an improvement in the area known as the Southwest Storm Sever District by the construc- tion of storm sewer lines and appurtenances, pursuant torinn. Statutes, Secs, 429,011 to 429,111 (laws 1953, Ch. 398, as amended). The area proposed to be assessed for such improvement lies within the area south of Second Avenue S+i and vest of Hain Street South according to the nap on file in the office of the City Clerk, which is available for public inspection. The estimated cost of such improvement is $1,000,000.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. (1•irs,) Agnes I. tonge City Clerk Harch 24, 1969 4p .1--7 fie- 7 �r �� •iJltcs SO'ut� west' storm s er..�. !�' : :T- � . -rid .�f:w�m.'•7.�'1 ° .y :••.' r 1 ect' w'l 11 ro ' f.m.e..f ft aid r •f.. r..maa Wrap _r �n ; r >•..xa r�•�w�frrmain .r aid iliwift rra�rrfrr �n.f�.;rr �r.rt Ytra 1is rrr. r. rid a b111t plra- •Wmallmlarr- fad afaw•rfaWaaan rid r emIW Trrf rRrrrr. D.. wr rrr am farm aWa tar. oMa . s.�+ +sr r Iw rid �rl.r r far 0 m gleam_ x a .w r r r r. IL fr mfr fdrm Y r mam raids r fm facer r. awr- •f aara.wa•a farm aaHLW W a r*. r w am dW W r b �e�.y.yiffY Ty w•P.�.wrrRan mm ve wt was 1r 1 rL 'i i Ofv r rid Ja u LmaU ■ r SIR WY r rids ]Y a ft �f err aid paid- r sa t °'•5 4• nr tae. . r rf- r rr.e w a W - — ;rid .I.racrtt fWrrr f.... apm rwf• rear r IN ♦ r raid r r rum ra - wmo a -a far a Ir `mnr Y Oar paid a M d r trr :a am id r Weep rrra r rd lrtt M +rt r amid. amass a f.rr am r r.u. m P. carp. Southwest f /rid 'm r. pram r ;" W f'r° r..°r war ` r`a' fear raarr Y aid ! r a.m . w tide altar arffelrra 4l llama d r r I maid C. a 7,,m f.m u W I r r as r asarra rarer n r rraL • Maim r War, aml /m awma Lta Ir1 Ira tr Ina, tr¢4. !r Jf r+`� r r a+Yfa f frr spam a, r r awa.S haw m.a Its- r tf a•>. • m w tr a f r .a. W .a aidsraid ■ W by r r m ti tr nra, tear awaal ]r ffrt s,m ■raid. Y darn r m paid } avati l.a rfa a r.ra 'f.a r >, paid to atm . a i mar >na W - par) paw . f+l aw art, WrrID atn< r t fa rrL "! oaf► /�. • r a d • r r OwW Y 1m, r ..� alum C1P +t if . o. af. b aid r.a r •Jr.alg. � Sa7 ride rOr� Orrr ad Wrt w arm tracer r fr. Y s,aMf. r r fm a.s am im W r 4aaa . r Reds Ra.ar r laarrO a Rr m.rrljml"L Cwt ace— r r tr - rid ad raid l lki aW Y of W r a► r a Y mmw xW �� • • - 1•aar raalJaer aw. aids aid fr ass r ■-f w a r arlrl• farm • m- r r tip - tr arms era r r m. b ..=ft rap aid lba re am4 dim J a s,arr i t Rq W LrOa r Rap r mid bra mm fraaa mf r id trr Ir r rw ma ace, as rt a id alb r m L span r faaaraa • amps map Ioa. r m r a n ''��aa �r as r arid. r a & am rtra mead d+aaP a an eW '�aa �f tua aid e. i l Y serf as to a faaaa. W w r map raid. amid. ilr r side r r Was r r a. paw. (' iw 4 r trr tr a b id moray W .r r hrr aa.aa Y ft ,,al law 'a a K lap r id fwm rtraegmaa r.p r rsr i id frfrm m r .Ir mm ar r mw. ft aaalfmace" a llga rf f r .• ar la- - R lm ftmr prm. .b r Ira at a WamaW awep m r r as m mid aid m mea- wear a s mrr Irlfrr arr eat rid wall M. a m,q tiva aa0arrf arid f rw a• Walla m 711111101 r Y er w r r MA afro f m alp rapid r :r aid r rrr K r +pram a a rff ■doh Wan paw r mid rid. r Y paid mmaa a r r ra ra err a id rfaafa aid Y fm r r f Ya r• frm r id a id par rant r•a W Warr/ ma Iffy ON >! r (arid• raW r 1Wrr a�l1a .tea a b r Y r m am, arm r pawl f r r■aWm fy� s Wars ! dim fry r Y cep a! r Rawl as Y w aide a a A r mf .aid r mail a alDramrfrafm ur fad 0" r no m..6 ra.ram r r arr r main w rid r.4 Was, Wpb, a• r a Ls if f , r fw aid ad araaaa laser trr- amm a r arm p r amfb m r rid amid r as aaramra aaar asp Tr mrar . r 0aaa r L T1r i a0 mid r R (aa a► V aid aapaa a rti r aID r rw wr rW aids Vat a raer IrW rGrid pnr a..a ape r w f r �,mrf1 yaarrr ■e rrr. mrfnlrr of iaarr Ws,► Mr's *pfd m farfa Was, raid uses. 0afrrrmram rYafawWr r Y r an rrfffrrsr r ura . mid awr s Y f f'°a of i xfr paid Warr r liar Tfr .weir mfr t+a u aaaarr mill r a oaf id � r faaw rWL War .rffrrrpar fora arYr fir. wm Wa r m Wrap aid paid mW a aafr Td /YaWla r Y a r r d oaf pis, rid r dorm pl er ram# Y Y a�alrraaeaa! "abm as daafLa wlfr uma! amamlear r It oaf arntlrm a on r far WaY as rid f a. fry an a fW a id W arm rraffmaWra apr WWR r w r r pmr r rya ppa maps da r a fam.a f to Yidrfr ravV �. Y smarm r rid r ma aid a to W rO tap _ J'am aid. rrrrr.a Ga aid r .sm a la- of aaamrf mar Y r W awrlr Y r sa amid► cep Wr aid am raid Mira, on Lid aid lid- ra- r id Y aids, aa.ra .. an Wee r Will Mille r raarf r .rae mid amw M"k as W r m =r Y dial fr.Fm. ace► fry mar r r aid. _ .TW amt Rid r mar fear Ws, mwS- Yl r ears s,r f Yt r m rrWar Y i M WwldrfmaWf . ..a' da fWWWflrw• / n M� � I l_J I Special cwmol1 Meeting Aril is, 19H A Special Meeting was called to eider by Mayer Den 0. lost in the Auditorium of the Elementary School at the tour of 5:00 P.M. Members present: Alderman Alriek, Suck, Linder, Sebeferl Attorney Sdmntsee, gngiaeer Priebe, Adm. Asst. Healey Also present: Del,RIeke - Rieke- Carroll -MmUer Associates Inc. Mayor Rost opened the Rearing an PbUication No. 1162 - Southwest Store Sewer - at 0:00 P.M. Approximately 200 persons were present. Mayor Rost stated the purpose of the hearing me to discuss the desirability of the project as proposed, and that an assessment jsnp would be held after completion of the project. He then turned the hearing over to Engineer Priebe. Engineer Priebe stated the project is of such magnitude that the Council has engaged a consultant Finn to draw plans and specifications and cowplete other detail work. He then introduced Del Rieke of Rieke - Carroll - Muller Associates Inc., consultant engineers. Mr. Rieke referred to the official map of the Southwest Storm District and explained the proposed project - trunk lines and laterals - stating the project Is designed to drain about 500 acres of property inside the city limits as well as some area now outside the corporate limits of the city. Laterals have not been provided in this project for drainage of areas outside the city, but project is designed to allow capacity for laterals when land is developed. Mr. Rieke stated the estimated cost is 4C per square foot, including consttoctior engineering fees, legal costs and contingencies, with a total project cost of slightly over $900,000.00. The following points were brought out in the question and answer session: 1) The entire area will be assessed for tnunk lines; laterals being assessed only to benefited properties. (Benefited properties not yet determined.) 2) Lands outside the city will be assessed on a deferred basis for trunk lines, with assessments to be paid at time of annexation and laterals to be installed and paid at time of development. 3) Project is designed to handle a rainfall of 1.3" per hour. 4) Costs of the project have increased since the hearing in November, 1967, because of increase in the drainage area, increased construction costs. (causing increased engineering costs) , increased requirements of the Industrial Commission in construction. Costs at previous hearing based on estimates only; bids have now been received so more accurate estimates of project can be made. 5) Discussion of advisability of drainage into the river easterly rather than as proposed to avoid excess storm water above the dent. Engineers stated this would increase costs and they do not anticipate the additional water will materially affect water pending above the dam. System is designed to handle drainage of surface water even in time of flood - system will still work. 6) Constsuction will tie In existing drainage tile where such tiles are crossed. 7) The existing Canty Ditch system will be tied into this drainage area project so Canty Ditch will not be needed in the future. B) ■r. Rieke also pointed out that parts of the Canty Ditch the is old :and its condition to not known at this time. Costs of repairing would be too expensive as my involve tiles lying under hones and buildings. 9) Mayor Rost pointed out the area included in this storm sewer district must be improved by storm sewer if development is to centime; also a store sewer system is necessary for street Improvements. l_J I Special Cousril Msetiag - 2 - April 1S, 1969 10) Mayor Rost pointed out that this is not a council - instituted project, but cane a the result of request of residents is this area. Project has been under discussion for many years, including diseussiae of a holding pond, which has not in the past been approved by residents in the area. 11) In answer to a question whether this will do away with the "wet basemen problem, it was pointed out this will not aLirirate this problem where the "ter table in high, but it will help to get rid of surface water thus prevent much seepage into the grand and thus into basements. 12) Attorney Gavin from Glencoe stated he was representing several taxpayers and questioned whether the area would benefit to the extent of the cost of the project and assessments for individual lots. 13) Mayor Kost pointed out that the city has not set the drainage area; this is determined by the natural contours of the land, and project is designed to take care of surface water from this natural drainage area. 14) In answer to question of how soon land south of Linden Avenue will be annexed and developed and thus deferred assessments paid, Mayor Kost stated he had no idea how long this would be, but "how can it help but be drained ?" and land obviously will never be developed until drainage is provided. 15) Mayor Knot pointed out the City Council is considering this project because it feels this is the beat thing for this area and will have to be done eventually. Costs no doubt will go up in the future and there is no object in postponing the dentual necessity. 16) In response to question about including area easterly and southerly of Highway 15 South, Engineer Priebe pointed out about 75% of the water in this area is standing and does not now draft anywhere, with no facilities available to handle runoff. Storm sewer nxm in this area will provide for future development. Mr. Schmidtbauer (owner of property north of the hospital and south of Southside Terrace) stated he believashis assess- ment for storm sewer will be so expensive he will not be able to afford to develop the land - lot cost will be excessive after other development costs have been paid. 17) Engineer Priebe stated some storm sewer lines have been provided in th area of Lake Street with drainage two ways. Properties in this area wil be assessed only for benefited square footage under this project. 18) Engineer Priebe stated fringe areas will be studied during construction to set W benefited areas. 19) Mayor Kost pointed out the City Council has authorized bonding in the amount of $1,000,000.00 to provide a cushion to handle bond payments where deferred assessments will not be paid until such time as land is annexed. 20) In area where land is below street level and thus water cannot drain into the system, It will be u@ to the property owner to fill the'lots in question or make application for a permit to tap directly into the stone sewer. 21) Mayor Knot stated contracts have not yet been let for construction pending outcome of bond sale scheduled for 3:00 P.N. on Wednesday, April 16, 1969. However, council feels it will proceed if bond sale is favorable. 22) Engineer Priebe stated direct taps of sump pumps into storm sewer lines should be done at time of construction of storm sewer if depth of atom sewer permits. Permit will have to be given by the City Council. 23) Streets tom up for construction will be returned to original condition. 24) In response to a question as to whether city had paid for cost of previous atom sewer projects. Mayor Kost stated benefited properites have paid the costs and not a general obligation of all people of the City. 0 0 Special Council Meeting - S - April 1S, 1969 25) Fourth Avenue Southwest probably will not be included in the assessment as far as is known at this time. Benefits to be determined during construction. 26) Mayor Rost stated Federal funds are not available for atom sewer construction. Hearing closed on motion at 9:40 P.N. Motion was made, seconded and carried to adjourn at 9 :40 P.N. T CITY OF hMCHINSON 37 Washington Avenue West Hutchinson, Minnesota 55350 NAME ADDRESS For your information there is due the sum of $ for the construction of the Southwest Storm Sewer Project 17 -7 as follows: *Account Number Property Description TRUNK area @$ 0.026 $ LATERAL area @S 0.024 $ INTERCEPTOR area @S 0.026 $ TOTAL $ Such assessment may be paid in full at the office of the City Clerk, with no interest charged, on or before October 28, 1970. If such assessment is not paid in full on or before October 28th, 1970, the same may be paid in equal annual installments extending over a period of ten (10) years and shall bear interest at the rate of cent per annum after December 31, 1971. Any installment not paid to the City Clerk before October 1st of each year shall be certified to the County Auditor of McLeod County to be extended on the tax lists of the County, and such assessment shall be collected and paid over in the same r as other Municipal taxes. City Clerk *Please use this account number on your check when paying the above assessment. 0 Z,01',4"'(612) 587 -5151 7lUTCH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 November 17th, 1988 Mr. Barry Anderson City Attorney Arnold & McDowell Park Place Bldg. HAND DELIVERED 101 Main St. So. Hutchinson, MN 55350 RE: Beeler and Anderson Property Your File No. 3188 -88 -0058 Dear Mr. Anderson: We have prepared a tabulation of previous deferred assessments and the 1986 storm sewer assessment which evidently was intended to be deferred by both the property owners and the City Council. However, the resolution adopting the assessment roll, Resolution No. 8434, was approved with no mention of deferring the assessment according to the minutes of the meeting on December 9th, 1986. The assessment, in the amount of $5,523.00, was certified to the County Auditor in 1987 and the first installment became due with the 1988 taxes. That is probably the time when the property owner discovered the active status of the assessment. The property owner has been in close contact with City Hall much of this year in an effort to get the assessment deferred. As I recall, the Council's instructions during the November 8th Council Meeting, they intend to defer the assessment until development of the parcel is pending, although an agreement with the owner to defer the 1986 assessment for not longer than five years after 1988 would certainly be acceptable and would coincide with the recent Wagner Plat Subdivision Agreement stipulations. Please negotiate whatever settlement that may be possible with the owners. To provide assistance in that regard, the attached tabulations of assessments and annual interest may be helpful. Two tabulations are provided, because County records have the entire 5 acre tract divided into two parcels, a 4 acre parcel to the north abutting Roberts Road and a 1 acre parcel adjoining it to the south. It is noteworthy that, pursuant to past correspondence as to whether interest can be collected on assessments for that period of time before property is annexed into the City, the Beeler and Anderson property was annexed in 1973. Should additional information be needed, please call me, and I will attempt to provide it. Thank you. CIZY OF HUTC{E jj.,l4SON • Eugene nderson Director of Engineering EA /pv cc: Kenneth Merrill, Finance Director - File: Beeler S Anderson Property r CITY OF HUTCHINSON, MN NOVEMBER 16TH, 1988 HEELER /ANDERSON 4 ACRES - N 112 SW 1/4 SECTION 01- 116 -30 01- 116 -30 -11 -0430 r� �J ROLL NO. 35 DEFERRED STORM SEWER - 6% INTEREST RATE DEFERRED WATER MAIN - 6% INTEREST RATE PRINCIPAL - $4,530.24 PRINCIPAL - $3,834.60 YEAR ANNUAL INTEREST ANNUAL INTEREST (7 112 %) 1971 $ 339.77 (7/1/67) 1967 $ 353.82 (6 %) 1972 $ 271.81 1968 $ 230.08 1973 $ 271.81 1969 $ 230.08 1974 $ 271.81 1970 $ 230.08 1975 $ 271.81 1971 $ 230.08 1976 $ 271.81 1972 $ 230.08 1977 $ 271.81 1973 $ 230.08 1978 $ 271.81 1974 $ 230.08 1979 $ 271.81 1975 $ 230.08 1980 $ 271.81 1976 $ 230.08 (5 %) 1981 $ 226.51 (5 %) 1977 $ 191.73 1982 $ 226.51 1978 $ 191.73 1983 $ 226.51 1979 $ 191.73 1984 $ 226.51 1980 $ 191.73 1985 $ 226.51 1981 $ 191.73 1986 $ 226.51 1982 $ 191.73 1987 $ 226.51 1983 $ 191.73 1984 $ 191.73 TOTAL-------------- - - - - -- $ 4,371.63 1985 $ 191.73 1986 $ 191.73 1988 $ 226.51 1987 $ 191.73 TOTAL-------------- - - - - -- $ 49598.14 TOTAL------------- - - - - -- $ 49533.57 1988 $ 191.73 TOTAL----- --- --- -- ---- -- $ 4,725.30 1986 ROLL NO. 223 STORM SEWER (CURRENTLY ACTIVE) PRINCIPAL - $2,761.50 - CERTIFIED YEAR COLLECTED PRINCIPAL INTEREST TOTAL 1988 $ 276.15 $ 228.87 $ 505.02 1989 $ 276.15 $ 164.78 r� �J 0 CITY OF HUTCHINSON, MN NOVEMBER 16TH, 1988 BEELER /ANDERSON W 1/2 OF TRACT 132' X 660' IN N 112 SW 1/4 SECTION 01- 116 -30 01- 116 -30 -11 -0440 ROLL NO. 35 DEFERRED STORM SEWER - 65 INTEREST RATE PRINCIPAL - $1,132.56 1988 $ 56.63 TOTAL ------- - - - - -- $ 1.149.53 1986 ROLL NO. 223 - STORM SEWER (CURRENTLY ACTIVE) PRINCIPAL - $2,761.50 - CERTIFIED YEAR COLLECTED PRINCIPAL INTEREST 1988 $ 276.15 $ 228.87 1989 $ 276.15 $ 164.78 TOTAL $ 505.02 YEAR ANNUAL INTEREST (7 112x) 1971 $ 84.94 (6 %) 1972 $ 67.95 1973 $ 67.95 1974 $ 67.95 1975 $ 67.95 1976 $ 67.95 1977 $ 67.95 1978 $ 67.95 1979 $ 67.95 1980 $ 67.95 (54) 1981 $ 56.63 1982 $ 56.63 1983 $ 56.63 1984 $ 56.63 1985 $ 56.63 1986 $ 56.63 1987 $ 56.63 TOTAL ------- - - - - -- $ 1,092.90 1988 $ 56.63 TOTAL ------- - - - - -- $ 1.149.53 1986 ROLL NO. 223 - STORM SEWER (CURRENTLY ACTIVE) PRINCIPAL - $2,761.50 - CERTIFIED YEAR COLLECTED PRINCIPAL INTEREST 1988 $ 276.15 $ 228.87 1989 $ 276.15 $ 164.78 TOTAL $ 505.02 DAVID B. ARNOLD CHARLES B. CARMICHAEL MICHAEL B. LRBARON DART D. MCDOWELL FAYE ENOHLES STEVEN A. ANDERSOV O. BARRY ANDERSON STEVEN S. HOOK CHARLES L. NAI" JR. LAURA R. PRETLAND DAVID A. BRUEOOEMANN JOSEPH N. PAIEMKNr JAMES UTLEY March 29, 1988 of AHNOLD & MGDOWELL ATTORNEYS AT LAW 5881 CEDAR LAKE ROAD MINNEAPOLIS, MINNESOTA 55418 (812) 545 -9000 MN TOLL FREE 800- 343 -4545 CABLE MGLAW MINNEAPOLIS Mr. Dan Prochnow . Bradford and Prochnow 126 North Franklin Street Riverside Place Hutchinson, MN 55350 TELECOPIER (Ole) 595 -1703 RE: Beeler /Anderson Our File No.: 3187 -88 -0058 Dear Dan: 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 511371 (1112) 31111 -11211 101 PARR PLACE HUTCHINSON, MINNESOTA 55350 (512) 5117 -7575 This letter is a follow -up to our telephone call of a couple of weeks ago regarding the above - referenced matter. You wrote this office and inquired about the possibility of working out some kind of arrangement on the assessments currently levied against property owned by Dr. Beeler and Dr. Anderson. I regret to advise you that the assessments and the interest on those assessments have been imposed pursuant to City policy and I have no authority to reduce these assessment amounts. The policy essentially is that during the life of the bond which finances the underlying improvement, the interest rate on your client's assessment will be the same rate as the rate on the bond. Following completion of the payment period, the interest rate drops to 5%. In this case, the bond interest rate was 6%. The position the City takes appears to be reasonable particularly since the City has a policy of not assessing an amount greater than the cost today to install the improvement at issue; I don't have pre- cise figures at hand, but I suspect to install the improvements which now benefit the property would cost 1 1/2 or 2 times as much as the amount now assessed against the property. �P 0 / • • 0 • Mr. Dan Prochnow March 29, 1988 Page 2 Of course, you always have the right to take this issue before the city council if you feel your client has a unique situation which justifies a deviation from the existing policy. If you have questions or problems in connection with any of the foregoing, you should certainly feel free to contact me. Thank you. Very truly yours, ARNOLD 6 MCDOWELL /s dad 466�2F.J�... G * Bdrry Anderson GBAQ5 0 ,A 9 E 0 0 , q.56789��,,i a APR 1989 P RECEIVED April 7, 1989 Hutchinson City Council 37 Washington Avenue West Hutchinson, MN 55350 Dear Sirs: The Optimist Club of Hutchinson would like to make a request again this year to reserve the use of Library Square on April 22, 1989. April 22 will be our annual Green -up Clean -up Day. Registration at the Park will begin at 9:00 A.M. and a brief ceremony will be held in the Park when the youth return from their pickup areas at approximately 11:00 A.M. Doug Meyer has been contacted to provide a city truck for disposal of the refuse. We would appreciate your action on this request at your next meeting. If you have any further questions, please call me at 587 -2233. With kind regards, oel C. raft / Optimists Club JCK /cml 6 -d \_ J Hutchinson Jaycee Water P.O. Box 624 Hutchinson, Minnesota 55350 March 31, 1989 Mr. Gary Plotz, City Administrator City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 Dear Gary: Carnival In regards to the permits that are required for the 1988 Hutchinson Jaycee Water Carnival, I would like to ask you to consider our applications for the following permits. The dates for this year's celebration are June 16, 17 and 18. APR 1989 RECFjy� er 1. CLOSE STREET AND ISSUE PARADE PERMIT FOR KIDDIE DAY PARADE - on Saturday, June 17 from 12:00 p.m. - 1:30 p.m. ROUTE - Start at • south side of Park Towers on Glen Street, turn west on Fourth Avenue S.W. to Grove Street then north on Grove to Second Avenue. Then finish the route at Glen Street. 2. CLOSE STREET AND ISSUE PARADE PERMIT FOR GRANDE DAY PARADE - on Sunday, June 18, from 11:00 a.m. to 4:00 p.m. ROUTE - Start on Lake Street to Second Avenue S.W., east on Second Avenue to Franklin Street, then south on Franklin Street to Linden Avenue. 3. ISSUE PERMIT FOR THE CARNIVAL MIDWAY SHOW - for June 14 - 18. Located at West River Park. We did receive approval from the Park Board. 4. CLOSE STREET AND ISSUE DANCE PERMIT - on Saturday, June 17, from 6:30 p.m. - 9:30 p.m. for Square Dance Street Dance. STREET - Close First Avenue between Main Street and Hassan Street. 5. ISSUE PERMIT FOR WATERSKI SHOW - on Sunday afternoon, June 18 to be held on the Crow River following the Grande Day Parade until approximately 6:30 p.m. 6. ISSUE PERMIT TO SELL FOOD AT THE WATERSKI SHOW - on Sunday, June 18 at Les Kouba Park. 7. ISSUE PERMIT FOR MAIN SHELTER - on Sunday afternoon, June 18 at . Les Kouba Park. We would also like to use some of the city snow - fence. 8. ISSUE PERMIT FOR CIVIC ARENA - on Saturday evening, June 17 to be used for the Queen's Ball. 9. ISSUE PERMIT FOR TABLES AND CHAIRS - on Saturday evening, June 17 at the Civic Arena. 10. ISSUE PERMIT FOR FIREWORKS DISPLAY - on Sunday, June 18 at approximately 10:00 p.m. from Les Kouba Point. We will be arranging to have the Fire Department standing by if any assistance is needed. 11. CLOSE STREET FOR MARATHON - on Saturday, June 17 from 8:00 a.m. - 11:30 a.m. ROUTE - Fourth Avenue between Glen and Grove Street. 12. In the past we understand the City has taken care of the Mini Biffs needed for the weekend. We appreciate your assistance with this matter. The Jaycees, as a non - profit organization, would appreciate waiver of permit fees and rentals so to help defray our expenses. We appreciate all the help and assistance we receive from the City; this community celebration could not be run without your help. If you have any questions in regard to any of the events, please feel free to contact me at any time. My phone numbers are 587 -2681 (work) and 587 -9381 (home). Sincerely, �-< John J. Alrick, Commodore 1989 Water Carnival jad 0 0 Hutchinson Jaycee Water Carnival P.O. Box 624 Hutchinson, Minnesota 55350 Mr. Gary Plotz, City Administrator City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 Dear Gary: F29,�Og1.123456> 6 RP pt�A 1989 0 March 31, 1989 N B [� ' Y The Hutchinson Jaycee Water Carnival would like to request a non - intoxicating liquor license for liquor sales to be sold for Saturday, June 17 at the Civic Arena, and also for Sunday, June 18 at Les Kouba Park. We would also like to sell set -ups at the Civic Arena and have attendees bring their own bottles. Again, the Jaycees would appreciate the waiver of the license fee. . If you have any questions regarding this license, please feel free to contact me at work (587 -2681) or home (587- 9381). jad u Sincerely, John J. Alrick, Commodore 1989 Water Carnival �_ E-I 0 Hutchinson Jaycee Water Carnival P.O. Box 624 Hutchinson. Minnesota 55350 Mayor Paul Ackland Hutchinson City Council City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 (,jcb" 4 P March 31, 1989 ��+:• w Dear Mayor Ackland and City Council Members: In 1988, the City of Hutchinson generously donated $1,000 to the Hutchinson Jaycee Water Carnival. The amount significantly helped to defray the expenses of unsponsored community events such as the fireworks display. On behalf of the Hutchinson Jaycee Water Carnival, I request the same donation for 1989. I sincerely hope that this request does not indicate any lack of appreciation for the assistance and support that the Water Carnival receives from the City of Hutchinson. Without the aid of City staff and the waiver of fees, this community celebration could not be held. I met with the Park Board on March 29, and they approved the use of West River Park for Don's Amusements. Other than that, the Hutchinson Jaycees are not planning to make any other significant changes. Please let me know when the approval of the Water Carnival items is on the agenda of the City Council. I plan to attend along with other Jaycees to discuss this matter and to answer any questions. Again, thank you for your assistance and consideration. Sincerely, John J. Alrick Commodore 1989 Water Carnival 6,F 0 (612) 587 -5151 ITY OF HUTCHINSON VASHING TON AVENUE WEST ;HINSON, MlVN 355 59989 M E M 0 R A N D U M TO: MAYOR AND CITY COUNCIL FROM: GARY PLOTZ SUBJECT: PARKS AND RECREATION The interviewing committee considering candidates for the Director of Parks and Recreation has selected Dolf Moon, currently the Assistant Director of Parks and Recreation in New Ulm. One of our other candidates, Al Koglin, is especially strong in the area of Parks and not especially in the several areas that Dolf Moon has experience. We currently have a position vacant in Parks with a top end salary of $22,000 that we have not filled to date. Basically, this is because of a retirement. I would like to see Al Koglin be our Parks Manager, reporting to the Director of Parks and Recreation. He would be a tremendous asset to our operation, including the implementation of the Celebrate 1990 Grant project and development of new and existing neighborhood parks. I believe he would be excellent at overseeing the forestry and park employees, with all park employees directly reporting to Al Koglin. I would therefore ask your consideration of amending our organizational' chart to the following: PARK AND RECREATION DIRECTOR Secretaries Dolf Moon ARENAIPOOL MG11 PARKS MANAGER I PROGRAM SUPERV. ASST. REC. DI Mary Haugen I I Al Koglin I I K.Stouvenal l I John McRaith IForesterl Maintenance(1) I IMtnc. (1)I IMtnc. (6)1 I 1P. Seasonall Iseasonalllseasonall ISeasonall ISeasonal Financially, we feel we can be within the 19BO budget. Please give this some consideration before the council meeting and contact the Mayor, Hazel, or myself if you have any questions or comments. (612) J • H•U•T•C•H•I- N•S•O•N M•I•N•N•E•S•O•T•A 37 Washington Ave. W. • Hutchinson, MN 55350 MEMORANDUM DATE: April 11, 1989 TO: Mayor & City Council FROM: Vinyl Window Systems and MAINSTREET - Hutchinson Vinyl Window Systems, in conjunction with MAINSTREET - Hutchinson is planning a grand opening on April 21, 22, and 24th. We request city council approval to use Library Square Park during the evening of Monday, April 24th for musical entertainment. Clean -up will be provided by Vinyl Window Systems. The Hutchinson Park and Recreation department has been notified for the use of Library Square Park. We also request permission to place balloons on the light poles on April 21, 22, and 24th. (a limited number) Thank you for your attention. RESOLUTION NO. 8976 CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Lab Supplies $1,787 Lab Testing WWTP Yes Fisher Scientific Maintenance Support 1,250 Maintenance Software Suppo tWWTP Yes Data Stream Syster Rewire Old WWTP 3,100 Bring Building Up to Code WWTP Yes Quade's Electric Trailers (2) 3,700 Replace & Additional Street Yes Larry Rental & Trailer Sales 3M Copy Machine 1,205 New Machine WWTP Yes Stringer Business Systems Street Paint 3,465 Street Marking Street Yes E.F. Anderson -i The following items were authorized due to an emergency need: ITEM I COST I PURPOSE I DEPT. I BUDGET I VENDOR Date Approved: April 11, 1989 I* Motion made by: Seconded by: Resolution submitted for Council action by: (612) 587 -5151 CITY OF HUTC1VINSON 37 WASHINGTON AVENUE WEST @ � HUTCHINSON, MILAN. 55350 04a APRIL 11, 1989 TO: MAYOR & CITY COUNCIL ------------------------------------------------ ----- - - - - -- FROM: KEN MERRILL, FINANCE DIRECTOR ------------------------------------------------------ - - - - -- SUBJECT:BULK STORAGE TANK PURCHASE ----------------------------------------------------------- - - - - -- The request for purchase omitted an item which we would like council approval tonight. • By purchasing a bulk tank for our chemical at the water plant a savings of 16 cents per lb or about $4,000 per year can be realized. We would request authorization to purchase the tank and piping from Seelye Plastics Inc. at a cost of $1,240.86. Money for the purchase would come from the savings of bulk purchase "I RESOLUTION REJECTING IMPROVEMENT PROJECT NO. 89 -11 Resolution No. 8977 WHEREAS, a resolution of the City Council adopted the 10th day of January, 1989, orderd the improvement of the City Parking Lot on the West Side of Franklin Street between 1st Avenue S.W. and 2nd Avenue S.W. by the Construction of Bituminous Surfacing and Appurtenances; AND WHEREAS, the Engineering Department has requested that said improvement be deleted from the 1989 Improvements Schedule. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The City Council hereby determines to reject said improvement as per the request of the Engineering Department. Adopted by the Council this 11th day of April, 1989. 0 Mayor City Administrator 0 (612)587 -5151 Ha�cy' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: April 5, 1989 TO: — Hutchinson Cif Council_ _ _ - - - - -- — — — — — — — — — — — — — — — FROM: —Cal—Rice — ---- — — — — — — — — — — — — — — — — — — — — — — — SUBJECT: —MN /DOT STATE PROJECT 4307 -20 ----------------------- - - - - -- I recommend the approval of the plans and special provisions for is the construction of trunk highway No. 22 within the Corporate Limits of the City of Hutchinson, from the South Corporate Limits to Fair Ave. The plans and specifications are available at the City Engineer's office. CR /bb cc: Gary Plotz 0 — (4, Dot�,�NNESOry Z� Minnesota Department of Transportation Fti7, yi Box 768 OF TFk 2505 TRANSPORTATION ROAD WILLMAR, MINNESOTA 56201 April 5, 1989 Gary D. Plotz City Administrator City of Hutchinson 37 Washington Avenue W. Hutchinson, MN 55350 RE: Approval of Plans and Special Provisions S.P. 4307 - 20,21,23 (T.H. 22 =22) Dear Mr. Plotz: (612) 231 -5467 Transmitted herewith is a proposed resolution for approval of plans and special provisions for construction of trunk highways in the city. A copy of the plans and special provisions is submitted for your file. Kindly present this resolution to the City Council for their approval at the next meeting. It is requested that a certified copy of the resolution be forwarded to this office as soon as possible. Sincerely, je!—;°' 7 Ben Sieck District Design Engineer (DSBS339)5 An Equal Opporluniro Employer MINNESOTA 3990 0 7—(2, / State Project 4307 - 20,21,23 (2222) Fed. Proj. BRF 060 -1 (33) BRF 060 -1 (36) R E S O L U T I O N NO. 8978 At a meeting of the City Council of the City of Hutchinson, held on the 11th day of Aoril _, 1989, the following Resolution was offered by seconded by to wit: . WHEREAS the Commissioner of Transportation for the State of Minnesota has prepared: plans, special provisions, and specifications for the improvement of Trunk Highway No. 22, renumbered as Trunk Highway No. 22, within the corporate limits of the City of Hutchinson, from the So. Corp. limits to Fair Ave; and seeks the approval thereof; NON, THEN, BE IT RESOLVED that said plans and special provisions for the improvement of said Trunk Highway within as Ed corporate limits of the City, be and hereby are approved including the elevations and grades as shown and consent is hereby given to any and all changes in grade occasioned by said construction. BE IT FURTHER RESOLVED that the City does hereby agree to require the parking of all vehicles, if such parking is permitted within the corporate limits of said City, on said Trunk Highway, to be parallel with the curb adjacent to the highway, and at least 20 feet from any crosswalks on all public streets intersecting said trunk highway. Upon the call of the roll, the following council members voted in favor of the Resolution: and, the following council members voted against the adoption of the Resolution: whereupon the mayor and /or the presiding officer declared the Resolution adopted. Dated: , 1989. Mayor Attest City Clerk STATE OF MINNESOTA ) COUNTY OF McLEOD ) CITY OF HUTCHINSON ) I do hereby certify that at said meeting (of which due and legal notice was given) of the City Council of the City of Hutchinson, Minnesota, on the 11th day of _ April , 1989; at which a majority of the members of said Council were present, the foregoing Resolution was adopted. Given under my hand and seal this day of 1989. RN2265AF.02 City Clerk —'C �J 0 RESOLUTION NO. 8990 RESOLUTION ACCEPTING $112,500 FROM THE HUTCHINSON UTILITIES COMMISSION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: THAT a $112,500.00 transfer from the Hutchinson Utilities Commission to the City of Hutchinson's General Fund is hereby accepted. Adopted by the City Council this 11th day of April, 1989. ATTEST: Gary D. Plotz City Administrator Paul L. Ackland Mayor 7-j- 1 L_J DAVID B. CHARLES R. R. CAR MICHAEL GARY D. M-DOWELL STEVEN A. ANDERSON G. BARRY ANDERSON STEVEN S. HOGE LAURA R. FRETLAND DAVID A. BRUEGGEMANN JOSEPH M. PAIEMENT JAMES UTLEY JULIA A. CHRISTIANS RICHARD O. McGEE April 6, 1989 AiRNOLD & MCDOWELL ATTORNEYS AT LAW 5881 CEDAR LAKE ROAD MINNEAPOLIS, MINNESOTA 55418-1492 (612) 545 -9000 MN TOLL FREE 800- 343 -4545 CABLE MCLAW MINNEAPOLIS City of Hutchinson Attention: Mr. Gary Plotz 37 Washington Avenue West Hutchinson, MN 55350 TELECOPIER (612)545 -1793 Re: McLaughlin Property Matter Dear Gary: OF COUNSEL WILLIAM W. CAMERON PAUL D. DOVE 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 (812)359.2214 TELECOPIER(012) 389 -5506 101 PARR PLACE HUTCHINSON. MINNESOTA 55350 (e 12) 587 -7575 TELECOPIER(612) 587 -4096 b' 4 VN\' n Bf? E9E9 P N El%,IFD � N I write to you regarding the outstanding debt of $1,544.44 due and owing on the John W. McLaughlin property located at 136 Huron, Hutchinson. From discussions with the McLeod County Auditor and his staff, I learned that the Hutchinson HRA purchased the property for $5,200.00 plus a $156.00 assurance fee to the State of Minnesota. Approximately $1,000 went to the County for expenses, leaving approximately $4,200 for distribution. Approximately $4,200 was distributed to several entities including 408 to the County, 40% to the Hutchinson School Board and the remaining 208 to the City of Hutchinson pursuant to Minnesota Statutes $282.08 Subdivisicn 3(c). A copy of the Statute is enclosed for your convenience. The County purportedly sent a check in the amount of $818.15 to the City of Hutchinson on February 7, 1986. A review of the statutory language cited by the County seems to permit the method of distribution followed by the County. However, Subdivisions 1 and 2 of Minnesota Statutes 5282.08 may raise some question with regard to that distribution scheme. At this point, I am waiting for the County Attorney to render an opinion as to what happened in this matter. Until then, any course of action will be premature. City of Hutchinson April 6, 1989 Page 2 I will keep you advised as of this matter. Should you not hesitate to contact me. Very truly yours, ARNOLD & McDOOWWE�LyL� G. Barry Anderson GBA� 8GM \3188 \01- LT8.02 to the progress made in the resolution want to discuss this matter, please do r � Li 40 • � s � § 282.08 TAX- FORFEFI'ED LAND SALES 282.08. Apportionment of proceeds The net proceeds from the sale or rental of any parcel of forfeited land, or from the sale of any products therefrom, shall be apportioned by the county auditor to the taxing districts interested therein, as follows: (1) Such portion as may be required to pay any amounts included in the appraised value under section 282.01, subdivision 3, u representing increased value due to any public improvement made after forfeiture of such parcel to the state, but not exceeding the amount certified by the clerk of the municipality, shall be apportioned to the municipal subdivision entitled thereto; (2) Such portion of the remainder as may be required to discharge any special assessment chargeable against such parcel for drainage or other purpose whether due or deferred at the time of forfeiture, shall be apportioned to the municipal subdivision entitled thereto; and (3) Any balance shall be apportioned u follows: (a) Any county board may annually by resolution sat aside no more than 30 percent of the receipts remaining to be used for timber development on sax- forfeited land and dedicated memorial forest&, to be expended under the supervision of the county board. It shall be expended only on pmjeeu approved by the commissioner of natural resources. (b) Any county bard may annually by resolution set aside no more than 20 percent of the receipts remaining to be used for the acquisition and maintenance of county parks or recreational areas u defined in sections 398.81 to 398.36, to be expended under the supervision of the county board. (e) If the board does not avail itself of the authority under paragraph (a) or (b) any balance remaining shall be apportioned u follows: county, 40 percent: town or city, 20 percent and school district, 40 percent, and if the bard avails itself of the authority under paragraph (a) or (b) the balance remaining shall be apportioned among the county, town or city, and school district in the proportions in this paragraph above stated, provided, however, that in unorganized territory that portion which should have accrued to the township aha8 be administered by the county board of commissioners. Amended by Laws 1989, c. 9, 1 73, eff. Feb. 12. 1969•, La.S 1869, e. 1129, sat 10, 12: Laws 1971, t 775, f 1, eff. June 6, 1971; Laws 1973, a 121, art 5, 17; Laws 198' C. W. art 39. 1 8, eff. March 23, 198' Laws 1987, a 394. art, 1, f 56. 1971 Amendment. Deleted the provblmn to Clause (c) of paragraph 14) allotting the State 10 percent of remaining balance and incensed the allotment b the tatty from 30 to 40 percent 1982 Amendment Deleted clause (3) sad re, numbered the following chum accordingly clause (a) formerly had 'Such portion of the remainder as may Nee ban theretofore levied an the parcel of lead for any bond issue of the stand district, lawn, city or county, wherein the parcel of lad Is actuated 26209. Forfeltd lax ale fund $he0 be apportioned to the municipal subdhi aims in the proportion, of their respective inter, est sad" Hal Lerwati" Lain 1987. A. 394 wt& a Revivers bill correct- hg ernaas, ambiguow, omitted and obsolete refetevees ad unit. LA. Review Gearmarlhrles pub9e dud, eamperaation in Now of tsxatlan! 19th, 64 Mina Law Review 179. Subdivision 1. Moneys plaid In fund. 789 county anditor and county treasurer shall plan, all moneys received through the operation of sections 28201 to 28213 in a fund to be known u the Waited lax sale fund and all disbursements and cats shall be charged against that fund, when allowed by the county bond Members of the county board may be paid a per diem pursuant to section 375.058, subdivision 1. and reimbursed for their necessary expanses, and may receive mlleage in now or hereafter fixed by law. Compensation of a land commissioner and assistants, if a land commissioner Is appointed. shall be In such amount s shall be determined by the county board The county auditor shall receive so ants for each certificate of ask, each contract for deed aed each leas executed by the auditor, and in counties when s land eommisioner is appointed such l - TAX- FORFEITED LAND SALES - § 282.09 Mote 5 additional annual compensation, not exceeding $300, as shall be fixed by the county board. Compensation of any other clerical help that mac be needed by the county auditor or land commissioner shall be in such amount as shall be determined by the county board. All compensation provided for herein shall be in addition to other compensation allowed by law. Fees so charged in addition to the fee imposed in section 282.014 shall be included in the annual settlement by the county auditor u hereinafter provided. On or before February I in each )•ear, the commissioner of revenue shall certify to the commissioner of finance, by counties, the total number of state deeds issued and reissued during the preceding calendar year for which such fees are charged and the total amount thereof. When disbursements are made from the fund for repairs, refundments, expenses of actions to quiet title, or any other purpose which particularly affects specific parcels of forfeited lands, the amount of such disbursements shall be charged to the account of the taxing districts interested in such parcels. The county auditor shall make an annual settlement of the net proceeds received from ales and rentals by the operation of sections 282.01 to 282.13, at the regular March settlement, for the preceding calendar year. [See main volume for tat df subd, 2] Amended by laws 1969, e. 1148,1 39; laws 1973, c. 492, f 14; taw 1973, e. 582, it 3; Laws 1975, c. Sol, 1 4; IAws 19F2, c. 523, art 19, 1 4, eff. Jan, 1, 1983; Laws 1986, C. 444. 1949 Amendment. laws 196$ C. 1148, genet all, m,.•td Gea laid to the slate upward throupbeut vwlut.. The amendment of this sec. tam was a Iwrt of that general revision. Laws 1969. r. 114r, t aT prodded in part that each section u in effect on the data the fee imposed breams due and payable after final enactment 1G.,, suers approval June 9, 19691, except amendments of 168.43, 168.54, solid. 4, act the corlor trams code which were effective after July 2. 1969. 197S Amendment Rewrote the around win. trine which prow thereto rod: " Compenestion of members of the county board shall be at the rate of 910 per day and mileage as now or 6".ft.r fixed by law with the aggregate cons iwnsaw.n of any member of a county board for services rendered hereunder nor b exceed the sum of CLOG in am oue year." Laws 1975, c. 301, if 17, provides in part: 9hu act is effective the day following final enactment ' (Govemor's appmval June 4. 19:51 Any amounts in the nature of per diems pay. able ts members of the board of county commis - sisnen pursuant to laws amended, repealed, or apeneded by this act may continue to be paid until the bard of county commissioners nub - linkes Compensation for its members in awned, ante with section 375.055• subdivision I or until January 1, 1977, whkhever Occurs Tint" 1993 AnaMmmt. Deleted in serenth at, wine from subd. 1 which red: "Om of the grass proved, In this fund than shall be paid to the state. in Addition to any distnLutbn of net pruned, ti a a(mm, a in of 13 for each and "e-7 state deed hereafter is. sad Of reissued by the commissioner of revenue pumuam to the ask of any sax forfeited land,. Fats so charged shall be included in the annual settlement by the county auditor u hereinafter provided." Added "in addition to the fee imposed in sac. tlon 282014" in the following sentence. 1986 Amendment, laws 1986, a 444, 1 1, removed gender specific refereaces applicable to human beings throughout Minn. State. by adopt. ing by reference proposed amendments for such revision prepared by the revisor of statutes pur- suant to laws 1984, c. 480, 1 21, act certified and filed with the saltretary of state on Jan. 24, 1986. Section 3 of Laws 1986, c. 444, provides that the amendments "do not change the sub- states of the stature amended." Not. of Decision. 1. ConNructlon and application Thg use deed, fee u increased by the 1969 amendment of this section is payable at the increased rate for .11 deeds issued during 1969 rather than for deed, issued after the effective date because the fee does Out become due act payable until the Commissioner certifies the number of deeds issued during the preceding year .nd this certification oeeun by February of the following year with respect to all deed, issued during the preceding year and therefore the increased rasa applies to all deeds strolled at that time that b to all deed. blued daring 1969. Op.Alty.Gen., 196-1 Sept 12 1969. This section does sat udwrire county bard As tea tax- forfeited timber development funds cts for construction of public a, and recmtsmal developments on riven and lakes an rte- forfen- ed lads. Op.Atty.Gen.. 1073 -9, Aug. 26.1966. L BWXtenana AM Improvement County Bard touts net um funds In Fafaked Tax Sala Fund to maintain act improve town i8 (612) 587 -5151 Ha�cH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMO MARCH 24, 1989 TO: MAYOR & CITY COUNCIL ----------------------------------------------------------------- FROM: KEN MERRILL, FINANCE DIRECTOR ----------------------------------------------------------------- SUBJECT:McLAUGHLIN PROPERTY INFORMATION UPDATE ----------------------------------------- ------------------ - - - - -- Ed Ide, McLeod County Auditor, has provided the following information regarding tax forfeited land. When the land goes tax forfeit, all back taxes are cancelled. A minimum bid is 0 established, hopefully low enough, to bring a bid. This minimum is based upon the County Assessor's estimate. At the time a letter is sent to the city asking if assessments will be reinstated and the amounts and are announced at the time of the auction. We said the assessments would be reinstated. All monies collected from the sale are distributed by the County Auditor, after expenses are deducted, and distributed base upon CURRENT TAX LEVIES. All monies are distributed this way and may not be used to payoff assessments. This according to Ed Ide is per Mn. State Statue. Again in our case the building demolition cost has been carried on our books. It was not recertified to the county. It was our thinking the collection would occur when the property was sold. We cannot however find any documentation to substantial this procedure. I have enclosed the previous memos from the last council meeting and have visited with Barry Anderson about this matter. t- a I (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN, 55350 MEMO MARCH 8, 1989 TO: MAYOR & CITY COUNCIL ----------------------------- - - - - -- FROM: KEN MERRILL, FINANCE DIRECTOR ------------------------------- - - - - -- SUBJECT: DEMOLITION COST ON McLAUGHLIN BUILDING ----------------------------------- ----------- - - - - -- Several years ago the city demolished the building on Lot 5 Block 18 South 1/2 city know as the John W. McLaughlin Property - 136 Huron. At the time of demolition we certified the amount to taxes for collection. The property went tax forfeit and was sold at auction and purchased by the Hutchinson HRA. At the time of the sale we stated, which has been confirmed by the County Auditor, the assessment would be reinstated on the property when it was sold. We placed the amount on our records believing the payment would occur at the time the property was sold by the HRA. This property was sold and now the matter of the $1,544.55 according to our record would be due and payable. The HRA does not believe the amount should be paid. They did not have an assessment search until the property was sold and the $1,544.44 shows on this search. The question being asked if the City Council would forgive the $1,544.44 or is the amount due and payable apparently by the HRA. We can find no action taken on this by the city council in the recorded minutes. 0 0 \J Ehlers and Associates, Inc. • LEADERS IN PUBLIC FINANCE April 11, 1989 Board of Directors Burns Manor Nursing Home RE: Burns Manor Nursing Home Financing Mayor and City Council City of Hutchinson Since our last meeting of March 28, 1989, I have met with Charles Bailly, CPA's and Bill Hargis of Good Neighbor. Our purpose was to review the Bailly Report, the Financing Plan, and Good Neighbor's proposal to identify differences and resolve same. Good Neighbor and Bailly CPA's exchanged views and concerns in an attempt to resolve as many issues as possible. As of this writing, the major issues have been resolved. However, lesser issues cannot be reconciled because the parties are coming from different professional judgments. Thus, the Burns Manor Board will need to work very closely with Good Neighbor in order to achieve a successful program. The Bailly Report will provide a good start, in addition to strategy and advice from Good Neighbor. • The laws and rules, both Federal and State, are extremely complicated and detailed. With the advice of both parties, the Nursing Home Board and City Council will have a successful and profitable operation. The following are the Capitalization schedules as of March 28 and April 11, 1989. 1. Construction and Equipment March 28 $710,000 April 11 $710,000 2. Good Neighbor contract 146.000 146.000 $856,000 $856,000 3. Cost of Issuance 30,000 30,000 Capitalized Interest 8.25% 4. Construction Period 75,000 68,475 5. Rate Increase Period 5/1/90 to 11/1/90 75,000 34,238 6. Less: Investment Earnings (29.000) (14.713) $121,000 $88,000 7. Reserve 91,000 82,000 8. Less: Restricted Funds (200.000) (242.000) $898,000 $814,000 9. Discount • 10. Total Financing $915.000 $830.000 OFFICES IN MINNEAPOLIS AND WAUKESHA �f Q 2950 Norwest Center• 90 South Seventh Street • Minneapolis, MN 55402 - 4100.612 -339 -8291 • FAX 612 - 339 -0854 • Financing Issues 1. Construction and Equipment - $710,000. There is no change from the 3/28/89 Financing Plan and Good Neighbor's estimates. 2. Good Neighbor Contract, year 1 and 2 - $146,000. No change. There appears to be some disagreement between Bailly and Hargis as to how much of this is eligible to be capitalized and therefore rolled into the rate structure. However, Hargis requests the full amount be included to improve the cash flow position of the Bums Manor. 3. Cost of Issuance - $30,000. Includes Bond Attorney, Ehlers, Bailly CPA's, registration and other costs related to the issuance of debt. Capitalized Interest - 8.25 %. 4. Construction Period 5/1/89 to 5/1190 (one year in each instance). 5. Rate Recovery Period 5/1/90 to 11/1/90 (one year in the original instance and six months in the second). 6. Less: Investment Earnings (29,000) (14,713) Net Capitalized Interest 121,000 88,000 • Capitalized Interest is broken down into two parts, the first year which is the construction period and the second is the rate recovery period. Everyone agreed that the construction period should be included and there is split agreement on the rate recovery period. However, when we deduct investment earnings, the net capitalized interest is within a month of agreement. The major change in this item is that we have included six months for the rate recovery period not twelve months. 7. Reserve - $82,000. The amount of the reserve equals 10% of the financing. In this case, we have provided for $82,000 in the financing and the balance will come from future earnings. The reduction relates to the smaller financing. S. Restricted Funds $200,000 to $242,000. There will be a continuing discussion regarding this item. However, it was necessary to enlarge the amount in order to reconcile the project financing. There remains a balance within the restricted funds account for further capital improvements. 9. Discount $17,000 to $16,000. The maximum discount on any issue is 2 %. With the smaller financing the discount therefore is reduced. 10. Total Financing - $915,000 to $830,000. The financing has obviously decreased by the reductions in costs and increase in restricted funds. r1 LJ C� Attached is Exhibit A which is the Capitalization Schedule totaling $830,000. In addition, attached is Exhibit B which is the anticipated principal and interest payments along with the coverage factors. We need a minimum coverage of 1.25 in order to competitively market our bonds successfully. You can see we have attained a range of 2.31 to 3.10 and therefore the Revenue Bonds will be marketable. Very truly yours, EHLERS AND ASSOCIATES, INC. AIliam � Fahey Chief Executive Officer WEF:nel Encl. • • • DATE: April 11, 1989 EXHIBIT A • CITY OF: Hutchinson, Minnesota EHLERS CONTACTS: Bill Fahey /Nancy Liss BOND ATTORNEY: Jerry Gilligan, Dorsey & Whitney BOND NAME: $830,000 Nursing Home Revenue Bonds CAPITALIZATION SCHEDULE Construction Contingency Subtotal Cost of issuance Registration Capitalized interest (8 -1/4 %) (a) 6/1/89 to 6/1/90 construction $68,475 (b) 6/1/90 to 12/1/90 rate increase 334.238 Reinvestment Reserve Trust Fund Subtotal (Minimum bid) Discount TOTAL BOND ISSUE Call Sale: Sale Date: Place, Time: Type of Sale: Bonds Dated: First Principal: First Interest: Maturity: Good Faith: Call Feature: • 64S April 11, 1989 $710,000 146,000 $856,000 29,000 1,000 102,713 (14,713) 82,000 (242.000) City Hall: open - 11:00, award 7:30 public 5/1/89 5/1/91 10/1/89 1991 - $30,000 1992 - $25,000 1993 -1998 - $50,000 1999 -2003 - $75,000 2004 - $100,000 $16,600 Bonds maturing on 5 -1 -98 shall be subject and prior payment on 5 -1 -97 at par. to call 9 EXHIBIT - B COMPUTER RUN FOR CITY OF HUTCHINSON $830,000 NURSING HOME REVENUE BONDS DEBT SERVICE PLANNING 4/10/89 PRINCIPAL 830,000 INTEREST RATE 8.2500% DENOMINATION BLK 25,000 DATE OF BONDS 1989 FIRST MATURITY 1991 INTEREST 1ST YR .500 TIMES YEARS INTEREST MAT YEAR - MATURITY YEAR AVAIL NET REV - ESTIMATED NET REVENUES OLD DEBT - EXISTING DEBT OLD D COVER - COVERAGE ON OLD DEBT NEW PRIN - NEW PRINCIPAL NEW INTEREST - INTEREST ON NEW DEBT NEW TOTAL - TOT DEBT SER NEW BONDS NEW D COVER - COVERAGE ON NEW DEBT COMB TOTAL - TOTAL OLD & NEW DEBT COMB COVER - COVERAGE ON OLD & NEW DEBT MAT AVAILABLE OLD D NEW NEW NEW NEW D COMB. COMB. YEAR NET REV OLD DEBT COVER PRIN INTEREST TOTAL COVER TOTAL COVER 1990 0 0 0.00 0 34,237 34,237 0.00 34,237 0.00 1991 270,000 0 0.00 30,000 68,475 98,475 2.74 98,475 2.74 1992 270,000 0 0.00 25,000 66,000 91,000 2.96 91,000 2.96 •1993 270,000 0 0.00 25,000 63,937 88,937 3.03 88,937 3.03 1994 270,000 0 0.00 25,000 61,875 86,875 3.10 86,875 3.10 1995 270,000 0 0.00 50,000 59,812 109,812 2.45 109,812 2.45 1996 270,000 0 0.00 50,000 55,687 105,687 2.55 105,687 2.55 1997 270,000 0 0.00 50,000 51,562 101,562 2.65 101,562 2.65 1998 270,000 0 0.00 50,000 47,437 97,437 2.77 97,437 2.77 1999 270,000 0 0.00 50,000 43,312 93,312 2.89 93,312 2.89 2000 270,000 0 0.00 50,000 39,187 89,187 3.02 89,187 3.02 2001 270,000 0 0.00 75,000 35,062 110,062 2.45 110,062 2.45 2002 270,000 0 0.00 75,000 28,875 103,875 2.59 103,875 2.59 2003 270,000 0 0.00 75,000 22,687 97,687 2.76 97,687 2.76 2004 270,000 0 0.00 100,000 16,500 116,500 2.31 116,500 2.31 2005 270,000 0 0.00 100,000 8,250 108,250 2.49 108,250 2.49 TOTALS 830,000 702,900 1,532,900 AVE DEBT SERVICE FROM 1989 TO 2005 = 95,806 AVE DEBT SERVICE FROM 1991 TO 2005 = 99,910 BOND YEARS 8,520.0000 AVE MATURITY 10.2650 • 'DSPLANRV' PROGRAM COPYRIGHT BY EHLERS AND ASSOC., INC, 10/1/1984 } t 4 8.5 9 8.5 8 7.5 7 6.5 8 5.5 5 Bond Buyer Index (20 Bond, 20 Years) Bond Indexes Dec 1, 1987 through Apr 10, 1986 Doln Bosworth (20 Bond, 10 Years) ' Doe Jon 88Fsb Mar Apr May Jun Jul Aug Sep Oat Nov Doc Jon 89 Fab Mar ■.......... �..s•.ir..s•........frit...s•t� tt�ir� ■t � ■ t■ �i ti•�el�fli•tl•elelel��1�1i1•�l 123412341234312341234123451234123412345123412343 /234123412345123412341234 Prepared by EHLERS & ASSOCIATES, INC. Cl Bond Buyer 7.50!5 O Doln Bosworth 8.80: t t I i Charles Bailly & Company Certified Public Accountants Honorable City Council City of Hutchinson Hutchinson, Minnesota 55350 We have applied the agreed -upon procedures outlined in our proposal dated March 23, 1989 to the financial forecast of Burns Manor Municipal Nursing Home for the years ending in 1989, 1990, 1991, and 1992 as prepared by Good Neighbor Services, Inc. Additionally, we applied certain of the agreed -upon procedures to a revised Musing Home Revenue Bond capitalization schedule obtained from Ehlers and Associates, Inc. These procedures were completed solely to assist you in evaluating certain assertions made in the forecast by Good Neighbor Services, Inc. This report is intended solely for your information and should not be used by those who did not participate in determining the procedures. We calculated the forecasted revenue for 1989 from data contained in the 1988 &urns Mmnor cost report. We applied the assumed 4.3% rate of inflation to reported actual costs and current rate limits. We determined that Burns Manor will forego 823,727 of other operating costs in the 1989 -90 rate year because actual 1988 costs were over the forecasted other operating cost limit. However, the added revenue from increasing occupancy from 94% to 97% will fully offset the lost revenue from the rate limit. We calculated the revenue effect of the proposed revisions to actual 1988 Operating costs contained in the forecasted 1989 budget. We concluded that the Good Neighbor services management fee was fully reimtxr�sed in the forecasted revenue for 1990. We determined that all of the property paymant reimbursement for the 1989 rate year will be used to pay for increased care related expenses. The substantial increases in care related expenses coupled with the increased occupancy and significant decreases in other operating expenses will accomudate the entire ianaganant fee of $96,000 within the rate limits anticipated to be in effect on July 1, 1990. However, the management fee must be incurred and paid before the cost can be claimed on the cost report. We did not test the forecasted revenues and expwwee beyond 1991, since the underlying data appears to be reasonable. We tested the proposed use of financing against established criteria for allowable capital expenditures, allowable debt and allowable interest expense to determine the reasonableness of the assumptions about allowable property related expenses for the forecasted years. Vie ccmpared the results of our computations to the asserted cash flow available for debt service for the P .y -2 i forecasted years to evaluate the reasonableness of the assertions about cash flow. We obtained new data which changed the following significant factors., 1. The proposed amount of the Revenue Band issue is $830,000, 2. The highest anticipated effective interest rate is 8.25% 3. The conterplated construction period is eighteen months. The capitalization period co m ances May 1, 1989, the expected date of band sale, and ends October 31, 1990. The length of the period is determined by the amount of interest expense to be funded by bond proceeds. 4. The nursing home board has restricted use of estate proceeds received to purchase capital inprovemennts and equipment. The restriction is in accordance with the requirements of M Rules 9549.0060 Subp 7.B. which requires a nonprofit nursing home to use its restricted funds to purchase or replace capital assets to the extent of the cost of those capital assets before it borrows funds for the purchase or replacement of capital assets. Our conclusions about application of this Rule in our report of March 270 1969 has been misuderstood. Singly stated, if the nursing have fails to use its restricted funds to purchase or replace capital assets before it borrows funds, the interest on the borrowed funds, to the extent of available restricted funds, is forever disallowed. Our recamrandaticn to spend the restricted funds an capital assets, in accordance with the nursing hone board's resolution, simply re- affirmed the board's judgement that this money should be spent on itame of lasting value and it coincides with the intent of the Rule. We understand that Good Neighbor Services will recemeind that the board rescind its earlier resolution which restricted use of the estate money. Presunably, this would allow the money to be spent on other items. Increased reimbursement would result from a greater amount of allowable debt. We calculated the annual reimbursement effect of removing the restriction to guide the board in its deliberations about this issue. The results of our study of this issue are included in this report. MV Pules 9549.0035 Subp, S. D. states "the cost effects of transactions that have the effect of circumventing these rules are not allowable under the principle that the substance of the transaction shall prevail over form". The board may elect to rescind its earlier actions after due consideration of new information and the attendant risk that singly removing the restriction way not have the desired effect. 5. We included revenue fran both Building Capital Allowance and the Equipment Allowance in our calculation of the revenue available for debt service. Property payment revenues not spent to service debt and potential efficiency incentives will be the only source of funds to pay for unexpected expenses and on -going capital inprovements and equipment. I E i I -3- ADDITIONAL OBSERVATIONS The maximxn operating cost margin in any single rate year consists of the adjustment for inflation, if not spent by the facility, plus up to a $2.00 per reaident day efficiency incentive. The efficiency incentive is the difference between the geographic group's other operating cost rate limit and the particular facility's other operating cost rate. if Burns Manor can operate within the operating costs and anticipated rate limits contemplated in the forecasted periods, it is possible to realize up to $1.38 of the efficiency allowance as early as July, 1991. The revenue from this source is fully conditioned on the,ability of management to operate efficiently. The nursing home board should establish a separate account for disbursement of the restricted funds to maintain accountability for its use. This money should not be co- mingled with the nursing home's operating funds, it may not be necessary to enter into binding agreements for purchase of capital assets with restricted funds before the bond proceeds become available. However, a definite budget for equipment purchases should be established and band proceeds should not be used to make equipment purchases. Z}sit: There will usually be differences between the forecasted and actual results, because events and circumstances frequently do not occur as expected, and those differences may be material. These agree -upon procedures are substantially less in scope than an examination, the objective of which is the expression of an opinion on the financial forecast of Burns Manor Mmicipal Nursing Homo for the years ending in 1989, 1990, 1991, and 1992 as prepared by Good Neighbor Services, Inc. Accordingly, we do not express such an opinion. Based on the application of the procedures referred to above, nothing cams to our attention that caused us to believe that the financial forecast of Burns Manor Mmicipal Nursing Hare for the years ending in 1989, 1990, 1991, and 1992 as prepared by Good Neighbor Services, Inc. is not presented in conformity with established criteria for reimbursement of allowable costs as determined by MN Rules 9549.0010 to 9549.0080 for the forecasted years. Had we performed additional procedures or had we made an examination of the financial forecast of Burns Manor Municipal Nursing Home for the years ending In 1989, 1990, 1991, and 1992 as prepared by Good Neighbor Services, Inc., other matters might have cone to our attention that would have been reported to you. �J�.,�f� L� oe ' J Minneapolis, Minnesota April 11, 1989 BLN6 MIM'32 MMICIPAL NLRSING HME PROPERTY PAYHM REVENUE 1990 -2004 SIGNIFICANT ASSUMPrICNS Rental Factor Annual Increase in Allowable Appraised Value Annual Depreciation of Allowable Appraised Value Annual Increase in Fquipnmt AllOwwwo Constant Annual Occupancy Rate RESTRICTED F MS ASSIhPPICN: Good Neighbor Mmnagement Fee Paid From Bond Proceeds LWE5MCTED FLMS ASSUMPTION: Good Neighbor Nviagemant Fee Paid From Estate Proceeds 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 ANNC[LALL SlM MY Average Annual Rental Average Annual Allowable Interest Average Annual Occupancy Incentive Average Annual Property Payment Revenue Average Annual Difference 5.66% 4.30% 2.85% 4.30% 97.00% s a• I a. I, • l $194,795 $193,845 278,105 280,057 294,997 300,698 300,335 306,023 305,828 311,480 310,874 316,271 316,176 321,317 321,742 326,630 327,566 332,221 334,192 338,727 340,884 345,249 347,198 351,176 353,840 357,431 360,825 364,030 366,274 371,129 $230,935 $225,932 28,343 37,393 5,454 5,540 $264,732 $268,865 $4,133 13 0 • ............. 6S.BOS% 34.395% • BLRNS MOM M.MCIPAL NLJ iSING HOME ANALYSIS OF PROPERTY PAYMENT HATE C3E7 MAPHIC ORO V 2, MIM THAN 100 BEDS • N I =EMEMTT FEES PAID FROM BOND PROCEEDS PROPOSED USE OF FINANCING Bar] Proceeds $830,000 Anticipated Intezwt Rate 8.250% Anticipated Project Carrrencenent Date 5/ 1/1969 Anticipated Project Conpletion Date 10/31/1990 Project Length (Months) 18 Proposed Final Maturity Date 1/ 1/2004 Bond Issue Term in Months 176 Less: Anticipated Bond Discount 16,000 ( 160000) Bond Issue Coats 30,000 ( 30,000) Band Reserve Fund 82,000 ( 820000) Management Fees - 1989 9549.0060 SUBP 5.A.(1) 96,000 M magetmat Fees - 1990 9549.0060 SUBP 5.A.(1) 50,000 ( 1460000) Interest Expense During Construction Period 102,806 ( 102,806) Add: Accrued Interest Earned During Construction 14,806 14,806 � Born! Proceeds Available for Capital Expenditures 468,000 ............. PE O= E PESDITLEES Capital Asset Acquisitions 7100000 Loses Restricted Fends 9549.0060 SUBP 7.8. ( 242,000) Movable Fquipment 9549.0060 SUBP S.A.(i) 0 • Cost of Nursing Ham Buildings, Attached Fixtures, Lgrovercenta or capitalized Replacements Land 468,000 Capitalized Construction Period Interest 9549.0060 SW 12.D. 57,968 Capitalized Issue Costs 16,916 Construction Perioid Bad Discount Amortization 1,636 Historical Cost of Capital Assets Acquired 544,520 ALLOCATION OF DEBT - AucwAHLE Building and Attached Fixtures to Extent of Historical Cost 544,520 ALLOCATICN OF DES% - LC ALLONABLE Managwmt Fees 9549.0060 SUBP S.A.(i) 1460000 Movable 0quipment 9549.0060 SIBP S.A.(i) 0 Debt in Excess of 9549.0060 SUBP 5.A.(6) Historical Cost of Capital Assets Acquired 139,480 285,480 Total Revenue Bond Issue $830,000 ............. 6S.BOS% 34.395% • Cost of Nursing Hare Buildings, Attached Fixtures, Lard IuGcovoyants or Capitalized Replacenents 617,888 Capitalized Construction Period Interest 9549.0060 SMP 12.D. 76,533 Capitalized Issue Costs 22,333 Construction PMerioid Hord Discount Amortization 1,636 Historical Cost of Capital Assets Aoquired 718,391 r.rww..uoo ALLOCATION OF DEBT - arras mnrr Building and Attached Fixtures to Extent of Historical Cost 718,391 ALIDWICW OF DEBT - LNALiAVLM E Mmogenrnt Fees 9549.0060 SLBP S.A.(1) 0 Movable Equipment 9549.0060 S1BP 5.A. (1) 0 Debt in Excess of 9549.0060 SLAP 5.A.(6) Historical Cost of Capital Assets Acquired 111,609 111,609 Total Revenue Bond Issue $830,000 ANUJAL ALL04iRM IIN7ERPST 00ST 86.553% ANNLQ►L LMLLOWN LE MEREST O0ST 13.117% • t BLEW MM MNICIFAL NLRSING HC M ANALYSIS OF PROPERTY PAYMWr RATE GEOMAPHIC WOR 2, WRE THAN 100 BEDS WMGEMENr FEES PAID FROM ESTATE PROCEEDS • Y PROPOSED WE OF FINANCING Bond Proceeds $830,000 Anticipated interest Rate 8.250% Anticipated Project Cannencement Date S/ 1/1989 Anticipated Project Canpletion Date 10/31/1990 Project E x jth (Months) 38 Proposed Final Maturity Date 1/ 1/2004 Bond Issue Term in Months 176 Lesse Anticipated Bond Discount 16,000 ( 16,000) Bond Issue Costs 300000 ( 30,000) Bond Reserve Fund 62,000 ( 82,000) Mbnagement Fees - 1989 9549.0060 S M 5.A.(1) 0 Misnagesmnt Fees - 1990 9549.0060 SLAP 5.A.(1) 0 0 Interest Expense During Construction Period 102,806 ( 102,806) Add' Accrued Interest Earned During Construction 18,694 18,694 Bond Proceeds Available for Capital Expenditures 617,888 ............. PM= EXPE NDI9l. M Capital Asset Acquisitions 7100000 Less. Restricted Funds 9549.0060 SLBP 7.8. ( 92,112) Movable Bquipeent 9549.0060 SLBP S.A.(1) 0 Cost of Nursing Hare Buildings, Attached Fixtures, Lard IuGcovoyants or Capitalized Replacenents 617,888 Capitalized Construction Period Interest 9549.0060 SMP 12.D. 76,533 Capitalized Issue Costs 22,333 Construction PMerioid Hord Discount Amortization 1,636 Historical Cost of Capital Assets Aoquired 718,391 r.rww..uoo ALLOCATION OF DEBT - arras mnrr Building and Attached Fixtures to Extent of Historical Cost 718,391 ALIDWICW OF DEBT - LNALiAVLM E Mmogenrnt Fees 9549.0060 SLBP S.A.(1) 0 Movable Equipment 9549.0060 S1BP 5.A. (1) 0 Debt in Excess of 9549.0060 SLAP 5.A.(6) Historical Cost of Capital Assets Acquired 111,609 111,609 Total Revenue Bond Issue $830,000 ANUJAL ALL04iRM IIN7ERPST 00ST 86.553% ANNLQ►L LMLLOWN LE MEREST O0ST 13.117% • HANGAR RENTAL AGREEMENT THIS HANGAR RENTAL AGREEMENT, made this day of by and between the City of Hutchinson, a municpal corporation under the laws of the State of Minnesota (hereinafter called the City) and of the County of And State of Minnesota (hereinafter called the Occupant). W ITNESSEfH: That in consideration of the covenants and agreements set forth herein to be kept and performed by the parties hereto, the City does hereby grant unto the Occupant, and the Occupant does hereby accept and take, the right to occupy and use for aircraft storage that space located at the Hutchinson Municipal Airport within the County of McLeod and State of Minnesota, and known as Hangar Number , subject to the terms and conditions set forth in this Agreement. l .Term. This Agreement shall be for a term of one (1) month commencing on the 1st day of and shall automatically renew for an unlimited number of additional terms of one (1) month until terminated pursuant to the terms of this Agreement. 2.pavment. In consideration of the right of occupancy hereby granted and of the rights and privileges to accrue to the benefit of the Occupant hereunder, the Occupant shall pay to the City the net amount of $ per month on or before the first day of each month . during which this agreement shall remain in effect, such payment to be made at the office of the City, 37 Washington Avenue West, Hutchinson, Minnesota, 55350. 3 Occupant must be a registered aircraft owner or lessee. Copy of said registration or lease shall be on file with the City of Hutchinson prior to occupancy of said hangar. A letter of intent to store said aircraft shall accompany said lease or registration. 4. Use of Hangar The Occupant shall have the right and privilege, during the term of this Agreement, to use and employ the above- described hangar only for the purpose of aircraft storage, and for no other purpose without the prior written consent of the City. S. Condition of Hangar The Occupant shall accept the above - described hangar in the condition as exists on the date of execution of this Agreement, and the City shall not have any obligation to make any alteration, addition or improvement to the hangar. o. Inspection The Occupant shall allow the City actress to the above - described hangar, for the purpose of inspecting such hangar to determine whether the Occupant is in compliance with the provisions of this Agreement. 7 Mortgages Assignment The Occupant shall not mortgage, encumber, assign as security, transfer. assign or sublet the interest of the Occupant in this Agreement, in whole or in part, without the prior written consent of the City. S Maintenance. The Occupant shall maintain the above- described hangar in a safe, • non - hazardous, neat, clean and sanitary condition. 9 Han gar Door to be Closed The Occupant shall cause the door of the above - described hangar to be closed at all times except when going into or out of the hangar, or when moving aircraft in or out of the hangar. The Occupant shall be responsible for and hold the City harmless from any damage or destruction to the door or to the hangar attrihutable to or caused in whole or in part by the failure of the Occupant to comply with the provisions of this Section 9. 10 Utilities. The Occupant shall promptly pay any and all rates and charges which may become due or payable for water, gas, electric current, telephone, rubbish removal. or any other utility used or consumed in connection with or in the hangar during the term of this Agreement, and shall, with a reasonable time after request by the City to provide proof of such payment, provide such proof to the City. I1 as s. Should any determination be made that the interest of the Occupant in this Agreement is taxable, and should any tax be levied pursuant to such determination, the Occupant shall promptly pay such tax when due, and shall, within a reasonable time after request by the City to provide proof of such payment, provide such proof to the City. 12 Fixturgs: Improvements. The Occupant shall not attach to or install in the hangar any fixture, or reconstruct, enlarge. add to or alter the hangar, or any part thereof, without consent of the City. 13 Ownership, The hangar, and any improvements, alteration or addition made, and any fixture attached to the hangar during the term of this Agreement, shall become and remain the property of the City. 14 Destruction. In the event the above - described hangar shall be destroyed by any cause, whether natural or man -made, or shall be rendered or become unusable for any reason, this Agreement shall immediately and without further action cease and terminate, in which event the Occupant shall peaceably surrender possession of the above - described hangar to the City, and the City shall refund to the Occupant any amount paid by the Occupant as consideration hereunder for the month in which such destruction occurs, which is equal to the proportion of the number of days in the month following the destruction to the number of days in the month. 15 Compliance with Laws. The Occupant shall abide by and conform with all laws, rules, and regulations, including future amendments thereto, controlling or in any manner affecting the Occupant relative to the use or occupancy of the Occupant hereunder. 16.Notice5. Notices to the City shall be sufficient if delivered personally or sent by certified or registered mail, postage prepaid, to the City at 37 Washington Avenue West, Hutchinson, Minnesota, 55350 and to the Occupant at or to such other address as either part may designate in writing to the other party from time to time. 17 !race Period. The Occupant of said hangar must have an aircraft registered in his name to maintain rental of the hangar, with an exception of a 60 -day grace period and an additional 60 -day grace period if a written request is made and approval by the City is given. ISDefault In the event the Occupant shall default in the performance of any of the terms, condiitions or covenants of this Agreement by the Occupant to be performed, and the default shall continue for a period of twenty (20) days after the service of written notice of such default by the City on the Occupant, the City may enter into and upon the above - described hangar or any portion thereof, and repossess the same with or without terminating this Agreement and without prejudice to any other remedy for rent or breach of covenant, and in any such event may, at the option of the City, terminate this Agreement by giving written notice of the termination. The rights and remedies given to the City are, and shall be deemed to be, cumulative, and the exercise of one shall npot be deemed to be an election excluding the exercise by the City at any other or different time of a different or inconsistent remedy. 197ermination. Either party hereto may, at anytime and for any reason, terminate this Agreement upon thirty (30) days advance written notice to the other party. 20 Removal of Items. The Occupant shall not under any circumstances remove from the above- described hangar any item or properly, including fixtures, attached to and made a part of the above - described hangar. ' 21 Notice of Vacation. At least ten (10) days prior to the vacation by the Occupant of the above - described hangar for any reason, the Occupant shall deliver to the City, in the manner provided by Paragraph 16 of this Agreement, a notice setting forth the intent of the Occupant to vacate the hangar. The Occupant understands that at least five (5) days before such vacation and three (3) days after such vacation the City may conduct inspections, to which the Occupant may be a party, of the above- described hangar, to determine whether the Occupant has complied with the provisions of Paragraph 20 of this Agreement. 22. Surrender of Possession. The Occupant shall, upon the termination of this Agreement, peaceably vacate the hangar and quietly yield and surrender the hangar to the City in as good condition and repair as existed on the date the Occupant entered into possession thereof, reasonable wear and tear excepted. 23 Discrimination . The Occupant, in the use of the Hutchinson Municpal Airport, shall not on the grounds of race, color or national origin discriminate or permit discrimination against any person or group of persons or in any manner prohibited by Part 21 of the Regulations of the Office of the United States Secretary of Transportation, and the Occupant further agrees to comply with any requirement made to enforce such regulation which may be demanded of the City by the United States Government under authority of said Part 21. 24 Use of Airport Facilities, The Occupant shall, during the term of this Agreement, use the existing passenger terminal, flying field, and municipal airport facilities in common with other users thereof. 25• Successors. This Agreement shall be binding upon and inure to the benefit of the parties hereto, and their successors and assigns. IN WITNESS WHEREOF, the undersigned City and the undersigned Occupant have executed this Agreement this _ days of "City" CITY OF HUTCHINSON by Its "Occupant" • by S 0 0 PUBLISHED IN THE HUTCHINSON LEADER TUESDAY, APRIL 4, 1989 PUBLICATION NO. 3980 INVITATION FOR PROPOSALS LEASE AIRPORT FARMLAND CITY OF HUTCHINSON Seale4 proposals will be received at the Office of the City Administrator in City Hall, 37 Washington Avenue West, Hutchinson, MN 55350, up to the hour of 1:30 P.M. on April 11 1989 for the demise, lease and let of all of cer- tain agricultural and cropland not used for airport purposes contained in description available from City Administrator. Bids will be opened at 2:00 P.M. Commonly known as the "Airport Farmland" consisting of approximately 70 tillable acres. If there are any questions contact the Assistant City Engineer. All proposals should contain at least the following: - Proposal for one year only. - Submission may also contain alternative proposals for any other number of years, preferably three years. Payment would be made in two installments: $500 payable the date of con- tract and the balance due on or before October 31. Each proposal shall be accompanied by a cashier's check, proposal bond or certified check made payable to the City of Hutchinson for $300 (to be for- feited as liquidated damages in the event that the proposal be accepted and the proposer shall fail to enter properly into a written contract and pay the first rent installment). The City reserves the right to reject any and all proposals or negotiate the modification of any proposal or proposals which it believes best meets the needs of the City. No bidder may withdraw his bid for a period of thirty (30) days. Dated: March 29, 1989 Gary-Z. Plotz, City Administrator (612) 587 -5151 yarcH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST NUTCHINSON, MINN, 55350 M E M O R A N D U M DATE: April 11, 1989 TO Mayor & City Council FROM: Doug Meier, Maintenance Operations Supervisor -- — — — — — — — — — — — — — — — — — — — — — — — — — — — — SUBJECT: Rental of Airport Farm Land -- — — — — — — — — — — — — — — — — — — — — — — — — — — — — After reviewing the four bids received this afternoon, it is my recommen- dation that Steven P. Hahn be granted the award of the contract for the airport farm land for a three -year period as high bidder. /ms • BID TABULATION CITY OF HUTCHINSON PROJECT Airport Farm Land DATE Aoril ll. 1989 - 2:00 P.M. BIDDER SURETY AMOUNT DELIVERY Joel Vinkemeier Young America, MN Bank Money Order Highest Bid + $ 1989 -91 - Count .00 /Acre Average + $5 Exten ion Average R Jim Birk Hutchinson, MN None $60.00 /Acre Donald Sitz Hutchinson, MN Cashier's Check Three Years: $50 /acre - 89 $95/nrre '90 91 Steven P: Hahn Hutchinson, MN Money Order One Year: 4,400 Three Years: (Approx. $63/ 1st Yr. - S4,510 2nd Yr. - $4,7@0 (Approx. $6 (Approx. $6 • 00 /Acre re cre) • /Acre) /Acre) • 9 --, 0 HUTCHINSON POLICE DEPARTMENT MEMORANDUM DATE: April 6, 1989 TO: Gary Plotz, City Administrator FROM: Steven Madson, Chief of Police SUBJECT: Computer Equipment The purpose of this memorandum is to request a resolution for purchase to acquire the necessary computer equipment to update the Police Department so as to conform with the needs of the new Command Data System, Computer -aided Dispatch and Records Systems. As you are aware, Logis has advised the Hutchinson Police Department that we have been scheduled to become operational on the computer aided dispatch in lateX April of this year and become operational on the records system in May of this year. We had previously expected this event to occur in 1990 but, because of a change in scheduling at Logis the opportunity to update our antiquated system (POSSE) has been afforded to the Police Department at this time. In order to become active on the Command Data System it is necessary to update particular equipment in the Police Department. The necessary needs at this time areas follows: 1 IBM color monitor, Model 25, PS /2 $1,280.00 1 HP 700 -92 video display terminal 698.00 1 Okidata, model 391 printer 674.00 In addition to the above equipment it is necessary to purchase terminals for the clerical support personnel for the purpose of providing support to the dispatch and records systems. The support would be in the form of data entry and word processing capabilities. At this time the Police Department has one older HP Model 150 PC which has word processing capabilities. However, the Police Department would need one additional terminal in the clerical area in order to accomodate the two clerical support personnel working at this time. By purchasing two HP Vectra Model 27 personal computers the Police Department would be able to provide the necessary terminal access with Logis to provide support to the dispatch and record system as well as to also provide word processing support to the entire department. It would be most beneficial to have two units that are compatible so that these units can use one printer and operate from the same program disks. The equipment and costs for the clerical upgrade would be as: follows: 2 Vectra Model 27 personal computers .. @.$2,820.00 each..$5,640.00 1 8- channel sharing device for printer 750.00 1 Word Perfect and Lotus 1 -2 -3 software 800.00 In addition to the aforementioned equipment needs there would also be a need to provide reflection software in order to conform with the Command Data 9_e System operational needs. Therefore, it would be necessary to purchase three reflection software disks at $325.00 each or a total of $975.00. The last remaining equipment need would be the cost of installing the necessary cabling devices to attach the hardware to the Logis access points in the Police Department. The cost for these cables would be eight cables at $35.00 each or a total of $280.00. The total cost of the project would total $11,097.00 for hardward and software items. There would be an additional cost item of $20 per hour for set up ano installation of the hardware items. It is anticipated that this cost would not exceed five hours of installation time or a cost of $100.00. I realize that the project is coming at a time when it was not totally planned for however, I believe that the project can be carried out with a minimum of disruption to the city budgeting system. As you know, $4000 was budgeted in the capital improvements area of the Police Department budget for 1939. This then would leave a need to appropriate approximately $7,200 to complete the project. I would like to point out that the school liaison officer /emergency planner position has not yet been filled and monies budgeted for this position in the form of salary and fringe benefits has not been expended to date. Perhaps it would be feasible to transfer the unspent salary and fringe benefit appropriation to this project. There currently exists approximately $10,000 in this unspent category as it appears that the school liaison /emergency planner position will not be filled until early May 1989. I realize that this request is unusual in nature however it is predicated upon the schedule that has been established by Logis. If you have any questions or concerns regarding this request or the project in general please do not hesitate to contact me at your earliest convenience. SM:nb cc: File #8902 -0021 U 0 TO: Mayor & City Council FROM: Hutchinson Solid Waste Management Committee DATE: April 6, 1989 RE: 1989 Yard Waste Recycling Program In 1989 the reconstruction of Highway 22 South over the Crow River, will include the removal of the highway bridge. This reconstruction will stop access to the tree dump via the Highway 22 route. Access will be provided via a detour around the construction area. The opportunity for Hutchinson residents to deposit yard waste will be ham- pered by the extended detour, and it is the feeling of the committee that participation in the yard waste project will be reduced. To continue to get citizens to participate in the yard waste project, the committee feels an alternative site within Hutchinson should be found and made available to residents. The Hutchinson Solid Waste Management Committee recommends the City Council propose the following plan: 1) Prior to the construction and detour of highway 22 South, hire a part -time person to monitor the tree dump area approximately 10 hours per week for 24 weeks at an approxi- mate cost of $950. 2) Designate the "Bass Pond Area" as the temporary site for the depositing of leaves, grass clippings, tree and shrub trimmings. This temporary site would be in operation after the closing of Highway 22 South. 3) Have the tree dump area open Mondays and Thursdays 5:00 -8:00 p.m. and Saturdays 10:00 a.m. to 2:00 p.m, until approximately June 1st, at which time the temporary area would be open Mondays 5:00 -8:00 p.m. and Thursdays 5:00 -8:00 p.m., Saturdays 10:00 a.m to 2:00 p.m. 4) Have the temporary depositing area fenced in by snow fence. 5) Have city crews on an "as needed" basis, pick -up and haul the material to the tree dump area. The Solid Waste Commitee recomeends this project as a means for the city to continue to contribute to the reduction of landfilling yard waste. All yard waste being generated in Hutchinson must be eliminated for the county landfill by 1992. Our participation now will help to achieve that goal be- fore the required deadline. (612) 587 -5151 ;v�rcy' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 R A D U M DATE: April 5, 1989 TO: Mayor and Council FROM: Gary Plotz., City Administrator SUBJECT: REQUEST TO FINANCE 1988 IMPROVEMENT - LARRY FRASER /DARROLD ZIEGLER REQUEST This item was previously discussed at a City Council meeting, and it was decided not to finance the improvement because it was thought to be on "private property ". At the request of Darrold Ziegler, we again researched the exact location of the improvement and have discussed this with former engineer, Gene Anderson. The improvement (between manhole #4 and #5) was in the specification and bid. It lies wholly within the street rig -ht -of -way of Arizona Street and School . Road. It was apparently deleted under Section 2 - Scope of Work. See Attached. Subsequently, Gene Anderson had recommended it be installed. This was done immediately prior to the black top installation on School Road. It was not placed on the assessment roll at that time, as Juul Contracting directly bird Larry Bethke. At that time there was some conversation between Gene and Juul Contracting about the option to put it in the 429 financing package with no commitment from Gene. For whatever reason, this was not done; probably because it was thought Larry would pay the improvements. At the present time the contractor and the apparent owner are requesting that the cost of the improvement be certified. Based on the fact engineering /design and fiscal cost are not included in the amount to certify, Ken Merrill and I feel the standard percentage of other projects paid in 1988 should be added, if the council decided to certify the improvement to taxes. cc: Larry Fraser Darrold Ziegler Ken Merrill GP /bb E 9,t7 ... _ _ r r LETTING NO. 8 PROJECT NO. 88 -19 CITY OF HUTCHINSON, MINNESOTA SPECIAL PROVISIONS FOR SANITARY SEWER, WATER MAIN, STORM SEWER, GRADING, GRAVEL BASE, AND APPURTENANCES S -1 SPECIFICATIONS WHICH APPLY AND MODIFICATION OF PROPOSALS BY CITY The Minnesota Department of Transportation "Standard Specifications for Highway Construction", Division II and III, 1983 Edition, and Supplemental Specifications thereto; "Standard Specifications for Water Main and Service Line Installation and Sanitary Sewer and Storm Sewer Installation ", as prepared by the City Engineers Association of Minnesota and Supplemental Specifications; and "Standard General Conditions of the Construction Contract" and Supplementary Conditions; shall apply except as modified or altered by these Special Provisions. Use of the word "Department" or "Owner" or "City" in the above - referenced specifications shall be interpreted to mean the City of Hutchinson, Minnesota, and the word "Engineer" shall be interpreted to mean the City Engineer of said City or his duly designated and • authorized representative. S -2 SCOPE OF WORK The work to be done under these specifications consists of the furnishing and installation, complete and inplace, of all sanitary sewers and sewer services, water mains and water services, atom sewers, grading, aggregate base, restoration, and appurtenances and special construction required as shown and called for in the contract documents and drawings dated March 2nd, 1988, and addenda (if issued). The City reserves the right to delete from the contract the proposed sanitary sewer from manhole 4 to manhole 5. S -3 AWARD OF CONTRACT The right is reserved to Lend to the successful bidder the necessary contract forms and a notice that the contract has been awarded to him at any time within 63 days after the date set for opening of .bids. The City will return proposal guarantees, except those of the two (2) low bidders, within five (5) days after the date of the opening of the proposals and the proposal guarantee of the second low bidder within 63 days after the date of the opening of bids. 1 9'E r''0,z l 3, 1989 u,�on Litt Couaci,L Dear Sim; A6 pe-c paevi.oaeI ueanh L r vu.2 Zihe .try pat y5' , iapolwv .ain�te trce apauue 6ec tng plant season; !m `e apaU #o mut. One .si.ga at the coAaea of mirkzkm Sjteet au:' &y 7. %he v#lzen aL #Ae cv4ne2 o� Aaw & .3,,d Ave -S6. (Laril 0ZtLcA, XIS 7hma +wu. ,L3aviul. 0 q F, Brown's Sreenhouse . . YOU GMT 00 0 85010 s you om QUALITY POTTED PLANTS FLOWERS 125 MICHIGAN STREET HUTCHINSON. MINNESOTA 55350 BUS., 612. 878.8108 is MOMS, 512.879.8148 r''0,z l 3, 1989 u,�on Litt Couaci,L Dear Sim; A6 pe-c paevi.oaeI ueanh L r vu.2 Zihe .try pat y5' , iapolwv .ain�te trce apauue 6ec tng plant season; !m `e apaU #o mut. One .si.ga at the coAaea of mirkzkm Sjteet au:' &y 7. %he v#lzen aL #Ae cv4ne2 o� Aaw & .3,,d Ave -S6. (Laril 0ZtLcA, XIS 7hma +wu. ,L3aviul. 0 q F, S I C A P E R N I T A P P L I C A T I O N SiGN PERNIT FEE ..$ C I T T O F N 0 T C N I N S 0 N, N I N N I EXCAVATION PERNIT$ I SOE.......$ PERNIT 10. � -S TOTAL TAL FEES 1. APPLICANT: Brown's Greenhouse I TELE. /: 587 -8440 I ADDRESS: 125 Michigan St., Hutchinson, MN 55350 2. OWNER: Northland Beverage /Lucille Ulrich TELE. 0: 587 - 5777/587 -3164 ADDRESS: _110 Michigan St. /205 Adams St. So., Hutchinson MN 55350 3. SITE ADDRESS: 110 Michigan St. (Corner Michigan 5 Hwy. 7 E) /205 Adams St So. LEGAL OESC.: LOT: Ulrich -Lot 10 BLOCK: 24 ADDITION: S 1/2 City Northland Beverage - 5 AC Lot 12, Aud. Plat W 1/2 Sec. 32- 117 -29 4. ELECTRICIAN: ADDRESS: NA _ TELE. 0: ELECT. PERMIT NO. NA (Type of Bldg. Construction Used As: I Building: Bldg. Permit no building commercial Old n New f l I I NA TYPE OF SIGN: Wall 0 Roof E] Projecting E] Ground © Marquee 0 Temporary O Portable 0 Other: Max. Dimensions: Vertical: 4' - 4' Horizontal: 4' - 8' No. of Sides: 2 Sign Area: 32 - 64 Sq. Ft. Zoning District:C -4/R -2 Distance from Ground to Sign Base: if Total Height of Sign: 5 li Distance from Sign to Face of Curb: Existing Signage: Sq. Ft. Setback of Sign from Property Line: 5' Illuminated: Yes n No ' Allowable Sign Area on Premise: Sq. Ft. int. FL�J Ext. IXI APPROVED: REJECTION: (date) (date) IF REJECTED, REASON FOR REJECTION: SITE INSPECTION: BEFORE ERECTION: AFTER ERECTION: (date) (date) S K E T C H O F S I G N ITWO (2) PORTABLE TEMPORARY GROUND SIGNS- NON- FLASHING SIGN ON CORNER OF MICHIGAN ST. 6 HWY. 7 EAST TO BE SET BACK 80' FROM CENTER LINE IOF HWY. 7 EAST AND 5' FROM PROPERTY LINE ON MICHIGAN ST. SIDE (APPROX. 15'). SIGN AT 205 ADAMS ST. SO. TO BE SET BACK 5' FROM PROPERTY LINE ON BOTH ADAMS ST.' SIDE AND 2ND AVENUE SIDE. I � i I I I NOTE: SIGNS IN C -3 ZONING DISTRICTS REQUIRE APPROVAL OF DOWNTOWN DESIGN COMMITTEE. SIGNATURE OF APPLICANT BUILDING OFFICIAL I • r� qF 0 • 0 Donohue APR ]989 ! RECF1VEp April 5, 1989 City of Hutchinson 37 Washington Avenue West Hutchinson. MN 55350 Attn: Mr. Gary Plotz City Administrator Re: City of Hutchinson Wastewater Treatment Facility Donohue Project No. 41880 R.L. Carr Co. Progress Payment #25 Dear Mr. P1otz: After reviewing the project status with Mr. Randy DeVries, it is recommended that the retainage on R.L. Carr's contract be reduced from $20,000 to $10,000 conditioned on additional lein waivers being provided the week of April 10, 1989. If you have any questions, please contact me. Very truly yours, DONOHUE & ASSOCIATES, INC. n George MacDonald, P.E. Project Engineer GM/b j g T /L /OL3 cc: Doug Tholo Mike Wright (COE) Donohue & Associates, Inc. 7200 Hemlock Lane North, Suite 200 Maple Grove, Minnesota 55369 Engineers & Architects 612- 425 -2181 9--(9-, QUADE'S INC. Marcn 28, 1989 Gary Plotz City of Hutchinson Hutcninson, MN 5535u Dear Sir: Electrical Contractors 35 - 4th Ave. N. E. Hutchinson, Mn. 55350 (612) 587 -3030 Wuade's Inc. is in the process of developing a retail antique mail for dealers in our building at 122 N. Main, Hutchinson. We are doing everything in our power to attempt to insure the retail success of this venture. As you well know it is imperative to have a large quantity of public parking in the immediate area to facilitate the success of those merchants looking to locate at our site. The Tax Increment and Development District Program adopted by the city in 1980 was to insure and develop downtown parking adjacent to Mainstreet. On page 22, map number seven of the adopted 1980 program it was proposed to acquire and develop parking between 1st Avenue NE and 2nd Avenue NE and to the east of Franklin St. (See enclosed Map). The city at present owns the Emma Lake Property. I would like to propose the city consider acquiring our lot immediately to the north of the Lake Property and develop both for the purpose of public surfaced parking. Our own investment and public parking assessment has been considerable under the program but at this time there has been no public parking developed for our side of Main Street as called for under the development district plan. You s truly, / Wuade's Inc. H.P_ Quade Jr. 9 -A/ i Dc�dc�oop�c�rr�� oDoWrOM Humber 4 DEVELOPMENT DISTRICT • PROG RAM TAX INCREMENT FINANCE PLAN C 'U'V off HOc ho lnson October f 9 o 00 9- C i�i�� PARKS 0 RECREATION a FORESTRY 900 Harrington Street Hutchinson, Minnesota 55350 (612) 587 -2975 SENIOR CENTER CIVIC ARENA 587.6564 587.4279 TO: Mayon 6 City Council FROM: Mary Haugen, Interim Di,%ector o6 Parka 8 RecAeeation Depa&tme ;f DATE: ApAit 6, 1989 G RE: Celebrate Minnesota 1990 Project Hatch,indon'z Celebrate Minnesota 1990 project, "In Touch With Natun.e" is about to begin. A signed grant agreement between the city and the state is neceaeary to obtain the grant 6und6. Council action is needed to authot.ize a "Ptimary Contact Peuon" to enter into this agreement. This pennon wZU then sign aU addit gnat agreement6 that are neeessaty to .impt ment the project on behat6 o5 the City o6 Hutchinson. The "Px mary Contact Person" shoutd be the Parka and ReeAeatdon Diuctor, in this ease, mys a l6. Once these documents are executed by both the city and the state, the 6dnst attoeation o6 6und6 wilt begin. This 6iut payment %epae6ent,6 70% o6 ouA grant award, on $16,216. Aster these do tats are spent, we will request the remaining $6,950. Out city can .indeed be proud. OveA 300 appti.eati.on6 were submitted, and oure was one o6 only 84 that were seteeted 6or 6unding. We ate eager to begin work on this community wide project. klm 9 -r STATE OF MINNESOTA DEPARTMENT OF TRADE AND ECONOMIC DEVELOPMENT COMMUNITY DEVELOPMENT DIVISION Grant Agreement CB0036 This Agreement is made by and between the State of Minnesota, acting by and through the Department of Trade and Economic Development (hereinafter called the Grantor) and City of Hutchinson (hereinafter called the Grantee); WHEREAS, pursuant to Minnesota Laws, 1988, Chapter 686, Article 1, Section 14, (f), the Grantor has been allocated funds by the Legislature of the State of Minnesota for the Celebrate Minnesota 1990 Grant Program. The Grantee has proposed to conduct the project entitled "In Touch With Nature," (hereinafter called the Project) in furtherance of that Program; NOW, THEREFORE, in consideration of and in reliance upon the mutual covenants and agreements contained herein, the parties hereto do covenant and agree, each for themselves and their respective successors and assigns, as follows: The Grantor shall grant to the Grantee the total sum of TWENTY THREE THOUSAND ONE HUNDRED AND SIXTY SIX DOLLARS ($23,166), which shall be state funds appropriated by the Legislature of the State of Minnesota. Funds made available pursuant to this Agreement shall be used only for project costs incurred in performing and accomplishing such purposes as described herein and Minnesota Laws 1988, Chapter 686, Article 2, Section 1. The Grantee may utilize grant funds for the purpose of completing the Project as described in the application. Acceptance of the grant award constitutes an agreement to complete the project components by December 31, 1989 for the Celebrate Minnesota 1990 local celebration to be held during the year 1990. Required Resolution Grantee shall attach hereto, prior to submission, certified copies of resolutions or other authority by the appropriate governing body or bodies, as shall legally authorize the execution of this Agreement on behalf of the Grantee. Accounting /Recordkeeping For all expenditures of funds made pursuant to this Agreement, the Grantee shall keep financial records including properly executed contracts, invoices, and other documents sufficient to evidence in proper detail the nature and propriety of the expenditures. Attachment I details the approved total project costs. The Grantee must account for both the state grant and the required local match pursuant to Minnesota Laws, 1988, Chapter 686, Article 2, Section 1. Amendments to this Agreement must be approved in writing by the Grantor. -1- Provisions for Contracts and Subgrants The Grantee shall include in any contract and subgrant, in addition to • provisions that define a sound and complete agreement, such provisions that also assure contractor and subgrantee compliance with applicable state and federal laws. The Grantee shall obtain evidence from any contractor or subgrantee of compliance with the workers' compensation insurance coverage requirement of Minnesota Statutes, § 176,181, Subd. 2. Each contract or subgrant shall include the following wording: E NOTICE TO CONTRACTOR: You are required by Minnesota Statutes, § 270.66, to provide your socia security number or Minnesota tax identification number if you do business with the State of Minnesota. This information may be used in the enforcement of federal and state tax laws. Supplying these numbers could result in action to require you to file state tax returns and pay delinquent state tax liabilities. This contract will not be approved unless these numbers are provided. These numbers will be available to federal and state tax authorities and state personnel involved in the payment of state obligations. Social Security Minnesota Tax ID Federal Employer ID Payment /Disbursement Schedule The Grantor shall make grant funds available in two payments. The first payment will represent 70% of the grant award and will be released upon final execution of the grant agreement and submission of a payment request. The second payment will be for the remaining 30% of the grant award. The Grantee must complete both the expenditure report and payment request section of the form. The expenditure report section must document costs incurred to date. Upon approval of the expenditure report, final payment will be made. Payment requests shall be reviewed and processed on a weekly basis. Term The Grantee shall perform and accomplish such purposes and activities as are specified herein during the period from February 27, 1989 through December 31, 1989. Termination Clause If the Grantor finds there has been a failure to comply with the provisions of this Agreement, that reasonable progress has not been made, or that the purposes for which the funds were granted have not been or will not be fulfilled, notwithstanding any other provisions of this Agreement to the contrary, the Grantor may take action to protect the interests of the State of Minnesota, including refusal to disburse additional funds and requiring the return of all or part of the funds already disbursed. -2- Audit and Inspection Accounts and records related to the funds provided under this Agreement shall be accessible to authorized representatives of the Grantor for the purposes of examination and audit. In addition, Grantee will give the State of Minnesota, Department of Trade and Economic Development, Legislative Auditor, and State Auditor's Office, through any authorized representatives, access to and the right to examine all records, books, papers, or documents related to the grant for inspection and audit. Antitrust The Grantee hereby assigns to the State of Minnesota any and all claims for overcharges as to goods and /or services provided in connection with this contract resulting from antitrust violations which arise under the antitrust laws of the United States and the antitrust laws of the State of Minnesota. Reporting Requirements Grantee shall submit on the form prescribed by the Grantor, a completed expenditure report with the second payment request. A final expenditure report must be submitted to the Grantor upon completion of the project. The final report is due on January 30, 1990. Grantee shall promptly submit other reports as Grantor shall reasonably request. Record Retention Records pertinent to the grant shall be retained for a period of three years following project closeout. Compliance t� 1. Professional and administrative costs such as salaries, planning, legal, engineering, design, etc. are not eligible components for either grant funds or local match. 2. Acquisition of land or buildings and donations of land or buildings are not eligible components for grant funds or local match. 3. Grantee shall secure appropriate federal, state and local permits as required. 4. Grantee must attain written approval from property owners if improvements will occur on non - public property. 5. Grantee is required to purchase two Celebrate Minnesota 1990 signs from the Minnesota Department of Transportation. The signs must be placed at separate community entrances to identify the community as a "Celebrate Minnesota 1990 Official Member Community." A third sign, produced locally, must be placed at the project site declaring the project to be a "Celebrate Minnesota 1990 Project." CM /1 -1 -3- 0 Grant Number: CB0036 Grant Title: In Touch With Nature • Notice to Grantee You are required by Minnesota Statutes, 1981 Supplement, Section 270.66, to provide your Minnesota tax identification number if you do business with the State of Minnesota. This information may be used in the enforcement of federal and state tax laws. Supplying these numbers could result in action to require you to file state tax returns and pay delinquent state tax liabilities. This contract will not be approved unless these numbers are provided. These num ers wi be a 7177 -5r to ei e�anj—s—tate tax YR oities and state personnel involved in the payment of state obligations. Minnesota Tax ID Federal Employer ID IN WITNESS WHEREOF, the Grantor has caused this Agreement to be duly executed on its behalf and its seal to be hereunto fixed and the Grantee has caused the same to be duly executed on its behalf. APPROVED: Commissioner of Administration BY Date APPROVED: Commissioner of Finance By Date GRANTEE: I have read and I agree to all of the above provisions of this agreement. By Title Date STATE OF MINNESOTA by and Mr—oug7tFe—Fepartment of Trade and Economic Development En Title APPROVED AS TO FORM AND EXECUTION: Date Attorney General's Office By Title Date CM /1 -2 -4- Grant p: CB0036 Grant Title: In Touch With Nature 0 ATTACHMENT I 1. The budget for the project has been approved as follows: Project Component Budget Plant trees (main street and school road) $15,030 Construct nature trail in Miller's Woods 18,995 Pedestrian access 19,000 Construct a walkway /bikeway from Bass Pond area to Miller's Woods 39,638 Total Project Cost $92,663 Required Local Match $69,497 CM /1 -3 0 0 -5- 0 RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT Be it resolved that the City of Hutchinson enter into a grant agreement with the State of Minnesota for the project entitled In Touch With Nature, to be conducted during the period from February 27, 1989 through December 31, 1989. primary co act person is hereby authorized to execute such nt agreements as are necessary to implement the project on behalf of the City of Hutchinson. I certify that the above resolution was adopted by the executive bodyT of on SIGNED: CM /1 -4 date signature tit I e date grantee ffffl WITNESSED: signature tit e ate (612) 587.5151 Hammy, CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: April 4, 1989 TO: �-Xayor and City Council FROM: James Marka, Building Official RE: Consideration for Installation of Private Well /Improvement Project Mr. Bret Havemeier's property at 43 Arch Street is apparently having water well problems, so he has requested approval to install a new well. Engineering has informed me that water and sewer services are not readily accessible in Arch Street and an improvement project is necessary if we are to serve Mr. Havemeier with water and sewer. . Mr. Havemeier believes his septic system is the original from the 1940's - 1950's. Keep in mind Hutchinson's new Wastewater Treatment Plant Agreement with regard to septic systems. Therefore, the consideration is to approve Mr. Havemeier's new well installation or consider an improvement project. 1b maz*0-0, 90400 James G. Marka Building Official JGM /pv cc: Marlow V. Priebe, Dir. of Engineer Gary D. Plotz, City Administrator Cal Rice, Asst. City Engineer Randy DeVries, Dir. Water /Wastewater Operations Marilyn Swanson Bret Havemeier • -s- (612) 587 -5151 y�rcy' CITY OF HUTCHINSON i 37 WASHINGTON AVENUE WEST HUTCHINSON, A4/NN, 55350 M E M 0 R A D U M DATE: April 5, 1989 TO: Mayor and Council FROM: Gary Plotz SUBJECT: PROPOSED PARK - HELLAND'S PROPERTY The Park Board and City Council have been on record in favor of acquiring the proposed parkland (6.6 acres) from the Hellands. Attached is a map of the proposed park. The Council has requested a land donation from the Hellands for area they presently own that have had no park contribution to date. This has been identi- fied by the engineering depa -ment as__f_oT o_ws:— COST OF ACQUISTION We have contacted the county assessor to determine the value for raw land without improvements. We have been informed that it would be $.31 /sq. ft. (without improvement /assessments). Based on $.31 /sq. ft. X 197,683 sq. ft., the estimated raw land value is $61,282. I have been able to negotiate a figure of $55,000. plus terms. The terms would be a 20% ($11,000) down on a 4 year contract- for -deed at 8% interest. Please be aware that the orginal proposal was $150,000. I feel $55,000 is a very fair price, based on my information from Brad Emans. For your information, the Parks Trust fund currently has a cash balance of $23,200. cc: Park Board Mary Haugen GP /bb S. F. Contrib. Contrib. . Remainder of Golf Course Frontage (Tract A)(R -2) 122,057 s.f. 12% 14,647 s-10 Remainder of Lot 1, Block 4 (R -1) 244,115 s.f. 7.5% 18,309 s.f. Remainder of Lot 1, Block 5 (R -1) 122,477 s.f. 7.5% 9,186 s.f. Lot 1, Block 2 (R -2) 398,574 s.f. 12% 47,829 s.f. Totaling 887,223 s.f. 89,971 s.fT The total square footage of the proposed park is 287,654 sq. ft. subtracting the forgoing 89,971 sq. ft. land donation, the city would need to have 197,683 sq. ft. of out -right land purchase. COST OF ACQUISTION We have contacted the county assessor to determine the value for raw land without improvements. We have been informed that it would be $.31 /sq. ft. (without improvement /assessments). Based on $.31 /sq. ft. X 197,683 sq. ft., the estimated raw land value is $61,282. I have been able to negotiate a figure of $55,000. plus terms. The terms would be a 20% ($11,000) down on a 4 year contract- for -deed at 8% interest. Please be aware that the orginal proposal was $150,000. I feel $55,000 is a very fair price, based on my information from Brad Emans. For your information, the Parks Trust fund currently has a cash balance of $23,200. cc: Park Board Mary Haugen GP /bb i i i ,- e3 q, \ 4 w ^II 5 b ! a7 e �s n ; 10 z > S $ a D I a 1 D ° 2 V 3 n Sao oo + - 4 0 4 S a 6 9 110 10 so -�, _!ID— A 1 x 9 -j LUDI x e ' 7 0 • RE: Sprinkler System Project Area Dear Uptown Property Owner: This project has been under consideration for nearly six years. It is a very complex problem which has required many hours of study and review by the City Staff and Council Members. In addition, it has been very difficult to find funding sources to underwrite enough cost to make it, but we the Staff and Council members consider it to be feasible to you the property owner. The estimated cost of that part of this project, which is to make available a water service to each property in the area that is adequate to operate a sprinkler system in your building, is $632,400. This equates to $6,800 for each property served. This would amount to $680 per year, plus interest of at least $476 at year one, to at least $47.50 at the last year, for an annual estimated assessment of from $1,156 to $727.60 during the ten year assessment period. • The City proposes to use several funding sources to underwrite approximately 73% of the project cost, as well as 100% of the interest. This would leave a proposed assessment of $1,855 per property, or an annual total assessment of $185.50 each year for ten years. For those properties which are not installing a sprinkler system immediately, the owner will have the option of deferring payment on the service assessment until such time said sprinkler system is installed. If the owner wishes to begin paying their service assessment now, in order to have it totally or in part paid for in advance of installing a sprinkler system to spread his or her cost out, the deferment can be waived by the owner. To complete this project, major work will be done in the Central Business District. A complete report of the proposed project will be made at the public hearing on May 9th. The City Council and staff all hope that you will attend the hearing. Your comments and questions written in advance or made at the hearing are greatly appreciated. If you have specific questions, please call the City Engineering Office between 8:00 A.M. and 5:00 P.M., Monday through Friday, at 587 -5151. Respectfully, • CITY OF HUTCHINSON Marlow V. Priebe Consulting Engineer /j_ / • RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT LETTING N0. 3 . PROJECT N0. 89 -03 Resolution No. 8981 WHEREAS, it is proposed to improve the Uptown Area of Hutchinson between Franklin Street and Hassan Street from the Crow River to 4th Avenue South by the Construction of Sanitary Sewer, Watermain, Service Leads, Sprinkler Systems and Appurtenances. WHEREAS, it is proposed to assess the benefitted property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: That the proposed improvement be referred to Marlow V. Priebe for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the Council this 11th day of April, 1989. City Administrator Mayor r- ] L 9 0 P 0 RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT LETTING NO. 3 PROJECT NO. 89 -03 Resolution No. 33L WHEREAS, pursuant to resolution of the Council adopted April 11th, 1989, a report has been prepared by Marlow V. Priebe with reference to the improvement of the Uptown Area of Hutchinson between Franklin Street and Hassan Street from the Crow River to 4th Avenue South by the Construction of Sanitary Sewer, Watermain, Service Leads, Sprinkler Systems and Appurtenances, and said report was received by the Council on April 11th, 1989. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvements of such areas in accordance with the reports and the assessment of benefitted property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429, at an estimated total cost of the improvement of $822,000.00. 2. A Public Hearing shall be held on such proposed improvements on the 9th day of May, 1989, in the Council Chambers of the City Hall at 8:00 P.M., and the Clerk shall give mailed and published notice of such hearing and improvements as required by law. Adopted by the Council this 11th day of April, 1989. City Administrator Mayor 0 • 9 -� • 0 • ENGINEER'S REPORT CITY OF HUTCHINSON DATE: April 3, 1989 TO: Mayor and City Council FROM: Director of Engineering SUBJECT: Letting No. 3, Project No. 89 -03 I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on the 9th day of May, 1989. LETTING NO. 3 - PROJECT NO. 89 -03: The Uptown Area of Hutchinson between Franklin Street and Hassan Street from the Crow River to 4th Avenue South by the Construction of Sanitary Sewer, Watermain, Service Leads, Sprinkler Systems and Appurtenances Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest ESTIMATED TOTAL- - - - - -- SCDP Grant Property Owners - Improvement Assessable Cost Deferred Assessable Cost City Water Fund City Sewer Fund City Revolving Fund City Cost 700.000.00 70.000.00 40,000.00 $ 0.00 $ 12.000.00 ---- ------ -$____ 822.000.00 ESTIMATED TOTAL ------------------------------ $ - -- 8229000.00 MVP /pv Marlow V. Priebe Consulting Engineer 0 0 0 9 -1- STATE OF MINNESOTA DEPARTMENT OF ADMINISTRATION SAINT PAUL BUILDING CODES AND A06 METRO SQUARE STANDARDS DIVISION ITN AND ROBERT STS. ST. PAUL. MN 55101 April 11, 1989 Phom 612/2964639 Senator John Bernhagen 113 -State Office Building 100 Constitution Avenue St. Paul, MN 55155 SUBJECT: State Building Code Application to Sprinklering of Basements Dear Senator Bernhagen: The requirements of the State Building Code are statutorily directed to be basic and uniform and at the least cost consistent with nationally recognized standards of life safety and welfare (1613.59). The provisions of the State Code relating to automatic fire - extinguishing systems are contained in Chapter 38 of the 1985 Uniform Building Code (UBC). The UBC is adopted by reference as part of the State Code. Nationally, the UBC is the most predominantly used of the three national model building codes in existence. Please note that UBC Section 3802(b)l. requires either sprinklers or fire department access for basements in excess of 1500 square feet. The permitted use of fire department access openings is qualified for basements in that all portions of the basement must be within 75 feet of an opening (copy enclosed). The requirements of the State Building Code are applicable to new buildings, additions to buildings, remodeling and alterations to buildings, and buildings which undergo a change in use. The situation you described - existing buildings with basements being sprinklered - would be categorized as "remodeling ". The sprinkler systems are required to comply with UBC Chapter 38. The Minnesota Uniform Fire Code adopts by reference the Uniform Fire Code (UFC) which is a companion document to the Uniform Building Code (UBC). The application of the Fire Code differs from the Building Code in that it is intended to be a maintenance code for existing buildings and has application to buildings even though no work is being done. The requirements of the Fire Code for fire extinguishing systems are identical to the Building Code. Sprinkler requirements of the Building and Fire Codes are based upon documented fire history statistics. Compliance with the minimum requirements is intended to provide for a reasonable degree of automatic fire suppression protection. Fire history in sprinklered buildings has documented that sprinklers work by reducing life loss, property loss, and building loss. Additional benefits result from savings • in manpower and equipment for fire fighting, maintaining continuity of businesses, insurance benefit options, and the potential for a better fire rating for the community. Life loss and personal injury protection is applicable to the building occupants as well as fire service personnel. AN EQUAL OPPORTUNITY EMPLOYER Senator John Bernhagen April 11, 1989 Page 2 The demonstrated effectiveness of sprinklers has directed national code organizations to pursue a broader application of sprinkler protection for buildings. Future code revisions will undoubtedly be influenced by the factors evolving from current fire statistics. I am hopeful that this information will be of use to you. Should you have additional questions, feel free to contact me or a member of the consultant section staff. Yours truly, BUILDING CODES AND STANDARDS DIVISION Elro Berdahl Supervisor, Code Administrators EB /hj Enclosure C 11 1985 EDITION 3801 -3802 . •_ }� },'.. the public water main or meter and the building shutoff valve, and there shall not be t - intervening valves or connections. The fire department connection may he omined zu when approved by the fire department. Automatic Fire - extinguishing Systems See. 3802. (a) Where Required. An automatic fire - extinguishing system shall' _ be installed in the occupancies and locations as set forth in this section. •sk6ps.r fiti. For special provisions on hazardous chemicals and magnesium, and calcium carbide, see the Fire Cade. (b) All Occupancies Except Group R, Division 3 and Group M. Except for Gr--- oupiF, Division 3 and Group M Occupancies, an automatic sprinkler system hall be installed: , `: k 1. In every story or basement of all buildings when the floor area exceeds + $+ 1500 square feet and there is not provi a at least 20 square feet of opening entirely above the adjoining ground level in each 50 lineal feet or fraction thereof of exterior wall in the story or basement on at least one side of the , r i building. Openings shall have a minimum dimension of not less than 30 v t'v inches. Such openings shall be accessible to the fire department from the exterior and shall not be obstructed in a manner that five fighting or rescue cannot he accomplished from the exterior. .. When openings in a story we provided on only one side and the opposite ' c e wall of such story is more than 75 feet from such openings, the story shall -+t • be provided with an approved automatic sprinkler system, or openings as r, specified above shall be provided on at least two sides of an exterior wall of ,t,... the story. ` k If any portion of abasement is located more than 75 feet from openings rg „'Aft, required in this section, the basement shall he provided with an approved automatic sprinkler system. • *' 2. At the top of rubbish and linen chutes and in their terminal rooms. Chutes extending through three or more floors shall have additional sprinkler heads installed within such chutes at alternate floors. Sprinkler heads shall be accessible for servicing. y r� 3. In rooms where nitrate film is stored or handled. 4. In protected combustible tiber storage vaults as defined in the Fire Code. (c) Group A Occupancies. 1. Nightclubs, discos. An automatic sprinkler t'+ system shall be installed in rooms primarily used for entertaining occupants who fix are drinking or dining and unseparated accessory uses where the total area of such unseparated rooms and assembly uses exceeds 5000 square feet. For uses to be considered as separated, the separation shall be not less than as required for a one- hour occupancy separation. The area of other uses shall be included unless» •. --- '1+^•"� by at ]east a one -hour occupancy separation. feparated 2. Basements, An automatic sprinkler system shall he installed in basements classified as a Group A Occupancy when the basement is larger than 1500 square feet in floor area. 3. Exhibition and display rooms. An automatic sprinkler system ,hall be —. .ax,1PS31 597 3802 UNIFORM BUILDING CODE installed in Group A Occupancies which have more than 12,000 square feet of Floor area which can be used for exhibition or display purposes. 4. Stairs. An automatic sprinkler system shall be installed in enclosed usable space below or over a stairway in Group A, Divisions 2, 2.1, 3 and 4 Occupan- cies. See Section 3309 (f). 5. Other areas. An automatic sprinkler system shall be installed under the roof and gridiron, in the tie and fly galleries and in all places behind the proscenium 3. wall of stages; over and within permanent platforms in excess of 500 square feet in a area; and in dressing rooms, workshops and storerooms accessory to such stages la or permanent platforms. EXCEPTIONS: 1. Stages or platforms open to the auditorium room on three or more sides. 2. Altars, pulpits or similar platforms and their accessory rooms. 3. Stage gridirons when side -wall sprinklers with 135 °F. rated heads with heat - baffle plates are installed around the entire perimeter of the stage except for the proscenium opening at points not more than 30 inches below the gridiron nor more than 6 inches below the baffle plate. 4. Under stage or under platform areas less than 4 feet in clear height used exclusively for chair or table storage and lined on the inside with materials approved for one -hour fire- resistive construction. (d) Group B, Division 2Occupancies. An automatic sprinkler system shall he installed in retail sales rooms classed as Group B, Division 2 Occupancies where the floor area exceeds 12,000 square feet on any floor or 24,000 square feet on all ., floors or in Group B, Division 2 retail sales occupancies more than three stories in height. The area of mezzanines shall be included in determining the areas where sprinklers are required. (e) Group E Occupancies. 1. Basements. An automatic sprinkler system shall be installed in basements classified as a Group E Occupancy when the basement is larger than 1500 square feet in floor area. 2. Stairs. An automatic sprinkler system shall be installed in enclosed usable space below or over a stairway in Group E Occupancies. See Section 3309 (f). (f) Group H Occupancies. 1. Division 1. An automatic fire - extinguishing system shall be installed in Group H, Division 1 Occupancies larger than 1500 square feet in floor area. 2. Division 2. An automatic fire - extinguishing system shall be installed in Group H, Division 2 Occupancies exceeding 1500 square feet in area. An automatic fire - extinguishing system shall be installed in rooms of Group H, Division 2 Occupancies when flammable or combustible liquids are stored or handled in excess of the quantities set forth in Table No. 9 -A, or any combination of flammable liquids exceeds 240 gallons. An automatic fire- extinguishing system shall be installed in paint spray booths or rooms. 3. Division 3. An automatic fire exl ingm sh ing sysem shall be inst,llol in Group H, Division 3 Occupancies larger than 3W) square feet in door ar.a. 598 .: Q k p i n1 It • 4 � A Y� i je s 4 � A Y� i je 1985 EDITION 3802.3804 4 Division 4. An automatic fire- extinguishing system shall be installed in U Group H, Division 4 Occupancies more than one story in height. 5 Division 6. An automatic fire- extinguishing system shall be installed -_ throughout buildings containing Group H. Division 60ecupancies. The design of 1! the sprinkler system shall be not less than that required under U.B.C. Standard No. 38 -1 for the occupancy hazard classifications as follows: J - 5 Kam!' _ . i z �•: dad Service corridors Ordinary Hazard Group 3 Storage rooms without dispensing Ordinary Hazard Group 3 5 • Storage rooms with dispensing Extra Hazard Group 2 ar Exit corridors Ordinary Hazard Group 3' �, e 3 When the design area of the sprinkler system consists of a corridor protected by one row of 1985 EDITION 3802.3804 4 Division 4. An automatic fire- extinguishing system shall be installed in U Group H, Division 4 Occupancies more than one story in height. 5 Division 6. An automatic fire- extinguishing system shall be installed -_ throughout buildings containing Group H. Division 60ecupancies. The design of 1! the sprinkler system shall be not less than that required under U.B.C. Standard No. 38 -1 for the occupancy hazard classifications as follows: OCCUPANCYNAZAP0 LOCATION CLASSIFICATION '.� Fabrication areas Ordinary Hazard Group 3 Service corridors Ordinary Hazard Group 3 Storage rooms without dispensing Ordinary Hazard Group 3 5 • Storage rooms with dispensing Extra Hazard Group 2 ar Exit corridors Ordinary Hazard Group 3' �, e 3 When the design area of the sprinkler system consists of a corridor protected by one row of sprinklers, the maximum number of sprinklers that need be calculated is 13. st (g) Group f Occupancies. An automatic sprinkler system shall be installed in ., Group 1 Occupancies. EXCEPTIONS: 1. In hospitals of Types 1, II Fire- resistive and lI One -hour c r construction, the automatic sprinkler system may be omitted from operating, deliv- ery, cardiac, X -ray and intensive care rooms and patient sleeping rooms not exceed - 5 ' ing 450 square feet in area when each such room is provided with smoke detectors - connected to a continuously attended station or location within the building. In -' creases for area and height specified in Sections 506 (c) and 507 shall not apply when this exception is used. 2. In jails, prisons and reformatories, the piping system may be dry, provided a l manually operated valve is installed at a continuously monitored location. Opening gg. of the valve will cause the piping system to he charged. Sprinkler heads m such •gip ,a systems shall be equipped with fusible elements or the system shall be designed as - x required for deluge systems in U.B.C. Standard No. 38 -1.- Sprinkler System Alarms Sec. 3803. When serving more than 100 sprinklers, automatic sprinkler sys- terns shall be supervised by an approved central, proprietary or remote station ; service or a local alarm which will give an audible signal at a constantly attended location. - p Permissible Sprinkler Omissions Sec. 3804. Subject to the approval of the building official and with the concurrence of the chief of the fire department, sprinklers may be omitted in rooms or areas as follows: ' I. When sprinklers are considered undesirable because of the nature of the ontents or in rooms or areas which are of noncombustible con�trucuion with .t wholly noncombustible contents and which are not exposed be other areas.; z Sprinklers shall not be omitted frontanv roommerely because it isdampor offire- resistive construction.,' 599 z.. °' DIVISION OF STATE FIRE MARSHAL MARKET HOUSE 2a9 EAST 5TH STREET ST. PAUL. MINNESOTA 55101 TELEPHONE. 1612) 296-7641 i April 10, 1989 a STATE OF MINNESOTA DEPARTMENT OF PUBLIC SAFETY Senator John Bernhagen 113 State Office Building 100 Constitution Avenue St. Paul, MN 55155 Dear Senator Bernhagen, Both the Minnesota Uniform Fire Code and the Minnesota Uniform Building Code require automatic sprinkler systems in basements and any other story of over 1500 square feet where at least 20 square feet of opening is not provided for each 50 lineal feet of exterior wall. These requirements are intended to provide firefighting and rescue capabilities to the fire department. If the openings • from the outside are not provided as specified in the code, then the automatic sprinklers are to be provided to at least control and, hopefully, extinguish the fire in the incipient stage. �J Based on the value of this requirement, I feel that it would be unfortunate if this requirement were to be waived or altered. Sincerely, ! John P. Lot us De/puty State Fire Marshal Codes /Plans Specialist JPL:pb cc: Allen Rupp, Chief Deputy AN ECUAL 0P ?DnTUM7Y EMPLOYER RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT • LETTING N0. 5 PROJECT N0. 89 -15 Resolution No. 8983 WHEREAS, it is proposed to improve Waller Drive from Bluff Street to 800' South and East by the construction of Bituminous Surfacing and Appurtenances. WHEREAS, it is proposed to assess the benefitted property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: That the proposed improvement be referred to Marlow V. Priebe for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the Council this 11th day of April, 1989. Mayor City Administrator • 0 9-14' 11 Ll 0 ENGINEER'S REPORT CITY OF HUTCHINSON DATE: April 3, 1989 TO: Mayor and City Council FROM: Director of Engineering SUBJECT: Letting No. 5, Project No. 89 -15 I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on the 10th day of May, 1989. LETTING NO. 5 - PROJECT NO. 89 -15: Waller Drive from Bluff Street to 800' South and East by the Construction of Bituminous Surfacing and Appurtenances. Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest ESTIMATED TOTAL- Assessable Cost Deferred Assessable Cost City Cost $ 9,000.00 $ 450.00 $ 450.00 $ 0.00 $ 400.00 -- - - - - -$ 10,300.00 $ 7,200.00 $ 0.00 $ 3,100.00 ESTIMATED TOTAL ------------------------------ $ 10,300.00 MVP /pV Marlow V. Priebe Consulting Engineer .J • q—1, I • RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT LETTING N0. 5 PROJECT N0. 89 -15 Resolution No. 8984 WHEREAS, pursuant to resolution of the Council adopted April 11th, 1989, a report has been prepared by Marlow V. Priebe with reference to the improvement of Waller Drive from Bluff Street to 800, South and East by the Construction of Bituminous Surfacing and Appurtenances, and said report was received by the Council on April 11th, 1989. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvements of such areas in accordance with the reports and the assessment of benefitted property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429, at an estimated total cost of the improvement of $10,300.00. 2. A Public Hearing shall be held on such proposed improvements on the 10th day of May, 1989, in the Council Chambers of the City Hall at 8:00 P.M., and the Clerk shall give mailed and published notice of such hearing and improvements as required by law. Adopted by the Council this 11th day of April, 1989. City Administrator Mayor E • ! 9 /�1 RE: Carlisle Street Area Storm Sewer Dear Property Owner: The city has had a storm sewer problem in this (your) area for over 25 years. A cooperative project with the city and the county is proposed on Bluff Street. At present, the drainage in your area is going into the old county /city outlet to the river. This is the system that is on Bluff Street that is being rebuilt. It is not feasible to continue drainage into this line from your street. Thus it is proposed to route it to an existing city outlet to the river. The estimated cost for these improvements is 21.5C per square foot. The City is proposing to fund 16.5C per squre foot. The amount to be assessed, therefore, is 5C per square foot. This is the same assessment the City is proposing on the Bluff Street project. The projected cost for that project is 17.00 per square foot and the • City is funding 12.00 per square foot. • Examples of costs are as follows: Yearly Cost Lot Size Total Cost Interest Not Included 60' x 120' $360.00 $36.00 80' x 120' $480.00 $48.00 100' x 100' $500 00 $50.00 90' x 150' $675.00 $67.50 The City Council and staff all hope that you will attend the hearing. Your comments or questions written in advance or made at the hearing are greatly appreciated. If you have specific questions, please call the City Engineering Office between 8:00 A.M. and 5:00 P.M., Monday through Friday, at 587 -5151. Respectfully, CITY OF HUTCHINSON W� Marlow V. Priebe • Consulting Engineer MVP /pv 9_ ^,11 RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT • LETTING N0. 5 PROJECT N0. 89 -15 Resolution No. RQRS WHEREAS, it is proposed to improve the Carlisle Street Area by the Construction of Storm Sewer Line, Catch Basins, Lead Lines, and Appurtenances. WHEREAS, it is proposed to assess the benefitted property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: That the proposed improvement be referred to Marlow V. Priebe for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the Council this 11th day of April, 1989. City Administrator Mayor u 0 • Ll • 0 ENGINEER'S REPORT CITY OF HUTCHINSON DATE: April 3, 1989 TO: Mayor and City Council FROM: Director of Engineering SUBJECT: Letting No. 5, Project No. 89 -15 I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on the 10th day of May, 1989. LETTING NO. 5 - PROJECT NO. 89 -15: Carlisle Street Area by the Construction of Storm Sewer Line, Catch Basins, Lead Lines, and Appurtenances. Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest ESTIMATED TOTAL- - - - - -- Assessable Cost Deferred Assessable Cost City Cost $ 31,000.00 $ 1,500.00 $ 1,500.00 $ 0.00 $ 1,500.00 0 $ 35,500.00 0 $ 8,250.00 $ 0.00 $ 27,250.00 ESTIMATED TOTAL ------------------------------ $ 35,500.00 MVP /pv W y &" Marlow V. Priebe Consulting Engineer 9 -1A 9 RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT LETTING NO. 5 40 PROJECT N0. 89 -15 Resolution No. gggA WHEREAS, pursuant to resolution of the Council adopted April 11th, 1989, a report has been prepared by Marlow V. Priebe with reference to the improvement of Carlisle Street Area by the Construction of Storm Sewer Line, Catch Basins, Lead Lines, and Appurtenances, and said report was received by the Council on April 11th, 1989. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvements of such areas in accordance with the reports and the assessment of benefitted property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429, at an estimated total cost of the improvement of $35,500.00. 2. A Public Hearing shall be held on such proposed improvements on the 10th day of May, 1989, in the Council Chambers of the City Hall at 8:00 P.M., and the Clerk shall give mailed and published notice of such hearing and improvements as required by law. Adopted by the Council this 11th day of April, 1989. Administrator Mayor • 9 0 W W N «LLC+as, 7 1O.)a,o PROJECT 89 -15 r7- ,- T4 77 s — ye.. i ��.•WII l 'S I x« '��yI•�I. LV)MEILM ' ) Z [ N1 J a. 1 _ II Y J 1 _ 1 AVENUE PO AVENUE p fox ! r � ti • .. � _e � a a y. AVENUE " U f y'� A 00a {' • ) d ' _ / � a • w � .`yam sk r ! 4 �� �� . 1 W'w ``�' ••��.i +_ • p �I: a Lam. ` "STS, • /1� i i k. • a '•a'WTj A , �•.AOroa ' kt Pik • ..° a>i a Z s t`\.. • �a!r : e .[t a le •;�1�`�' r� 4PI a F i a 14 `� • • � \` ^mil � ) ,T� `/ f �/o � - Lam— 1' '�y �� ai V t f PARK MENU[ �'�` •° ' / / ARx F PROPOSED A fT1 / E4 AREA. i "E Z� \ `�' / T �P$OPOS STOR11 SEWER 15 t \ . ' e LINE \{ �.. s c { •. s RE: Bluff Street Area Storm Sewer Dear Property Owner: A portion of the Northeast area of Hutchinson was developed using an old County tile for storm sewer access to the South Fork of the Crow River. This tile line has been a problem for at least 25 years, due to the fact it is old, built about 1913, and undersize for the drainage it is required to handle. A problem similar to this existed in the Southwest part of Hutchinson beginning in 1959. By 1969 the development in that area, using an old County tile for storm sewer access to the South Fork of the Crow River, had created enough problems for the residents that the City built a new system. The assessment for that system was a maximum of 5.0c per square foot. • The City is proposing to build a portion of the system in your area of the City now. It is not economically feasible for the City to build the entire system at this time. The estimated cost for the total system is 13.5c per square foot based on today's cost index. The cost for building that portion of the storm sewer system in your area is 17.Oc per square foot. The fact that the City is able to use State Aid Funds, together with City Sewer and Water Funds, as well as being aided by other City Funds, together with County Funds, helps in reducing the assessment cost to only 5.0C per square foot. Kindly note that this assessment cost is the same as the Southwest area in 1969 when no funds were available to reduce the cost. Many years of discussion by the County Board and the City Council has been fruitful in trying to put a cooperative project together at as low a cost possible to the property owners affected. It is important that you understand that when the City builds the other portion or portions of this system, you will not be assessed. This is your only cost for the installation of this system. Examples of costs are as follows: Yearly Cost Lot Size Total Cost Interest Not Included 60' x 120' $ 360.00 $ 36.00 • 80' x 120' $ 480.00 $ 48.00 100' x 100' $ 500.00 $ 50.00 90' x 150' $ 675.00 $ 67.50 75' x 330' $1,237.50 $123.75 /�. 4✓ 0 The City Council and staff all hope that you will attend the hearing. Your comments or questions written in advance or made at the hearing are greatly appreciated. If you have specific questions, please call the City Engineering Office between 8:00 A.M. and 5:00 P.M., Monday through Friday, at 587 -5151. MVP /pv 0 Respectfully, CITY OF HUTCHINSON Marlow V. Priebe Consulting Engineer U • • 0 u RE: Bluff Street Reconstruction Dear Property Owner: As a result of the coordination of the construction of Bluff Street with the construction of the storm sewer system in that area by the City Council and County Board, together with the utilization of Municipal State Aid Funds and County Funds, the estimated cost for the street construction can be reduced to $20.00 per front foot from the normal assessment cost of $38.50 per front foot for a residential street. Examples of the cost is as follows: Yearly Cost Lot Frontage Total Cost Interest Not Included 66' $1,320.00 75' $1,500.00 $132.00 90' $1,800.00 $150.00 $180.00 It is recommended you attend the Public Hearing. If you cannot attend, please submit your comments in writing in advance of the meeting. If you have specific questions on the street construction, please call the City Engineering Office between 8:00 A.M. and 5:00 P.M., Monday through Friday, at 587 -5151. MVP /pv Respectfully, CITY OF HUTCHINSON Marlow V. Priebe Consulting Engineec 0 Pi 9� 0 0 RESOLUTION FOR MUNICIPAL STATE -AID FUNDS Resolution No. 8987 WHEREAS, It has been deemed advisable and necessary for the City of Hutchinson to participate in the cost of a construction project located on C.S.A.H. No. 7 within the limits of said municipality, and WHEREAS, Said construction project has been approved by the Commissioner Of Transportation and identified in his records as S.A.P. No. 133- 104 -03, S.A.P. 133 - 112 -029 S.A.P. 133 - 121 -01, and C.S.A.P. 43- 607 -07. NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF HUTCHINSON, MINNESOTA: That we do hereby appropriate from our Municipal State -Aid Street Funds, the sum of $500,000.00 Dollars to apply toward the construction of said project and request the Commissioner of Transportation to approve this authorization. City Administrator Mayor C E R T I F I C A T I O N I, Gary D. Plotz, duly appointed and qualified City Administrator in and for the City of Hutchinson, State of Minnesota, do hereby certify that the above is a true and full copy of a resolution duly adopted by the City Council of said City assembled in regular session on the 11th day of April, 1989. (SEAL) City Administrator City of Hutchinson, Minnesota 0 • • 9 -� RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT LETTING NO. 5 PROJECT NO. 89 -15 (S.A.P. 133 - 104 -03) (S.A.P. 133 - 112 -02) (S.A.P. 133 - 121 -01) (C.S.A.P. 43- 607 -07) Resolution No. 8988 WHEREAS, it is proposed to improve Bluff Street from T.H. 7 to 2,600, North by the Construction of Grading, Gravel Base, Curb and Gutter, Retaining Wall, Bituminous Surfacing and Appurtenances; Drainage Area Adjacent to Bluff Street from the South Fork of the Crow River to 2,600' North of T.H. 7 by the Construction of Storm Sewer Lines, Manholes, Catch Basins, Lead Lines and Appurtenances as shown on the attached map; and Certain Areas on Bluff Street by the Construction of Sanitary Sewer Mains, Watermains, and Appurtenances. WHEREAS, it is proposed to assess the benefitted property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: That the proposed improvement be referred to Marlow V. Priebe for study • and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the Council this 11th day of April, 1989. Mayor City Administrator • is 9_�L ENGINEER'S REPORT CITY OF HUTCHINSON DATE: April 3, 1989 TO: Mayor and City Council FROM: Director of Engineering SUBJECT: Letting No. 5, Project No. 89 -02 (S.A.P. 133 - 104 -03) (S.A.P. 133 - 112 -02) (S.A.P. 133 - 121 -01) (C.S.A.P. 43- 607 -07) I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on the 10th day of May, 1989. LETTING NO. 5 - PROJECT N0. 89 -15: Bluff Street from T.H. 7 to 2,600' North by the Construction of Grading, Gravel Base, Curb and Gutter, Retaining Wall, Bituminous Surfacing and Appurtenances; Drainage Area Adjacent to Bluff Street from the South Fork of the Crow River to 2,600' North of T.H. 7 by the Construction of Storm Sewer Lines, Manholes, Catch Basins, Lead Lines, and Appurtenances as shown on the attached map; and Certain Areas on Bluff Street, as needed, by the Construction of Sanitary Sewer Mains, Watermains, and Appurtenances. Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest $ 1,462,000.00 $ 73,100.00 $ 73,100.00 0.00 73,100.00 ESTIMATED TOTAL ------------------------------ $ 1,681,300.00 S.A.P. 8 C.S.A.P. Cost County Cost Assessable Cost Sewer Fund Cost Deferred Assessable Cost Water Fund Cost City Cost (Ad Valorem) ESTIMATED TOTAL ------------------------------ $ 1,681,300.00 Marlow V. Priebe Consulting Engineer MVP /pv 0 • • RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT LETTING N0. 5 PROJECT NO. 89 -15 (S.A.P. 133 - 104 -03) (S.A.P. 133 - 112 -02) (S.A.P. 133 - 121 -01) (C.S.A.P. 43- 607 -07) Resolution No. 8989 WHEREAS, pursuant to resolution of the Council adopted April 11th, 1989, a report has been prepared by Marlow V. Priebe with reference to the improvement of Bluff Street from T.H. 7 to 2,600' North by the Construction of Grading, Gravel Base, Curb and Gutter, Retaining Wall, Bituminous Surfacing and Appurtenances; Drainage Area Adjacent to Bluff Street from the South Fork of the Crow River to 2,6001 North of T.H. 7 by the Construction of Storm Sewer Lines, Manholes, Catch Basins, Lead Lines, and Appurtenances as shown on the attached map; and Certain Areas on Bluff Street, as needed, by the Construction of Sanitary Sewer Mains, Watermains, and Appurtenances, and said report was received by the Council on April 11th, 1989. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvements of such areas in accordance with the reports and the assessment of benefitted property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429, at an estimated total cost of the improvement of #1,681,300.00. 2. A Public Hearing shall be held on such proposed improvements on the 10th day of May, 1989, in the Council Chambers of the City Hall at 8:00 P.M., and the Clerk shall give mailed and published notice of such hearing and improvements as required by law. Adopted by the Council this 11th day of April, 1989. City Administrator Mayor 0 0 STATE AID PROJECT 133-104-03 CITT PROJECT 89-15 OUR lvw," Ix AVEN,Uj- A U. A d., 7x AVENUE % • AVENUE 4p, A-. zf k--N. _Moot PARK AVENUE BOUNDARY OF PROPOSE ASSESMENT AREA PROPOSED STORM Sra LINE 4p 1 I A A A , \A� tir DAVID H. CHARLES ft. R. CAR MICHAEL HAPL GARY D. WDOwELL STEVEN A. ANDERSON G. BARRY ANDERSON STEVEN S. HOGE CHARLES L. NAIL. JR. LAURA K. FR£TLAND DAVID A. BRUEGGEMANN JOSEPH M. PAIEMENT JAMES UTLEY JULIA A. CHRISTIANS April 7, 1989 A2?NOLD & MGDOWELL ATTORNEYS AT LAW 101 PARK PLACE HUTCHINSON, MINNESOTA 55350 (812) 587 -7575 Mr. Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 RESIDENT ATTORNEY G. BARRY ANDERSON Re: Hutchinson Municipal Airport Our File No. 3244 -88 -0022 Dear Gary: 5881 CEDAR LASE ROAD MINNEAPOLIS, MINNESOTA 55418 (012) 545 -9000 MN TOLL FREE 800- 343 -4545 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55071 (912)389 -2214 345678 APR. 1989 R&CEIyED BY_ I am enclosing herewith a formal Resolution authorizing the City of Hutchinson to proceed ahead with an eminent domain action in connection with the real estate interests necessary to complete the airport zoning project. You may recall that of the eight parcels involved, three have either been settled or an eminent domain proceeding will not be necessary. Attorney Haas represents Schmidtbauer and Plaisance and has asked that we get the action underway as soon as possible, since there appears to be little likelihood that at least with respect to those two property owners, a settlement will be reached in the near future. You may recall that the City Council did authorize eminent domain proceedings last fall, but for various reasons involving the State of Minnesota and other parties, it was not possible to commence that action. I thought it best to have the City Council act on a formal Resolution, although to the best of my knowledge, the public purpose of the taking is not in dispute. Accordingly, please place the Resolution on the agenda for Tuesday night's meeting. In that regard, it will not be necessary to close the meeting because no formal discussions will take place on settlement issues. 91- Mr. Gary D. Plotz April 7, 1989 Page 2 The pleadings and related documents are essentially prepared and I will serve them immediately upon City Council action. The next step in the process would be the appointment of commissioners and under the provisions of Minnesota Statute Section 117.055, at least 20 days must elapse between notice of hearing and the actual hearing for the purpose of appointing commissioners. I would anticipate the hearing to appoint commissioners to determine the value of the real estate interests to be taken will be either May 12, 1989 or May 26, 1989, depending on scheduled involved. As always, if you have questions in connection with any of the foregoing, you should certainly feel free to contact me. Thank you. Very G.'Bcltfry Anderson GBA:lm Enclosures E • 0 RESOLUTION AUTHORIZING EMINENT DOMAIN PROCEEDINGS Resolution No. 8991 Publication No. Pursuant to Minnesota Statutes Section 360.032, the City of Hutchinson authorizes the City Attorney, in the name of the City of Hutchinson as the condemning authority, to acquire by eminent domain fee interest and easement interests for zoning and safety purposes associated with the Hutchinson Municipal Airport. The City Council, by this Resolution, specifically finds that the acquisition of the property interests described herein, is a public project and that the acquisition of the property interests is reasonably necessary and convenient to the furtherance of the project and that in its judgment, the acquisition will further public health, welfare, safety and convenience, including but not limited to considerations of public safety relating to departure and arrival of aircraft at the Hutchinson Municipal Airport, and further pursuant to the mandate of state and federal law. The City Council authorizes the City Attorney to take all necessary steps to commence and complete eminent domain proceedings. The real estate to be acquired, and the interests in real estate to be acquired, are as set forth in attached Exhibit "A" and incorporated by reference. Dated: Attest: Gary Plotz, City Administrator Honorable Paul Ackland Mayor of Hutchinson 9- 7 • n U REGULAR COUNCIL MEETING April 11, 1989 WATER F, SEWER FUND Scott Hansen water school $130.44 Ed Dulas floor polish 65.00 Am. National Bank bond principal,interest 162,437.50 First Trust bond principal,interest,fees 88,779.38 Greenbriar Floral plant 13.95 Ag Systems Inc. parts 2.88 American Payment Center 3 months rental 56.00 Automation Supply Co. ribbons 28.92 Central Garage Fund Jan. repair jobs 527.36 Coast toCoast supplies 343.12 Commissioner of Revenue sales tax 591.52 County Market supplies 45.65 Curtin Scientific chemicals 130.27 Dixie Petro Chemical chemicals 152.00 Farm $ Home supplies 61.86 Feed Rite Controls Inc. repairs $ parts 1035.77 Fitzloff Hardware supplies 17.69 GRS Incorp. parts 1009.96 G $ K Services uniform rental 166.10 Hutch Coop gasoline 208.43 Hutch Leader help wanted ads 25.76 Hutch Utilities electricity $ gas 13,722.73 Hutch Wholesale supplies 35.79 ICSO Inc. parts 244.00 Jerabek Machine Shop repairs 27.00 Junker SANITATION refuse charges 40,721.80 Mn. Valley Testing Lab. testing 108.25 Nalco Chemical Co, chemicals 3612.00 NuTech Environmental chemicals 105.50 Northern StatesSupply tools 7.77 Plaza Hardware supplies 5.68 Quade Electric repairs $ supplies 292.25 Schmeling Oil Co. oil 27.00 Sears belt 2.74 Semblex part 302.31 Tech Sales Co. equipment 35.00 U.S. Postmaster meter postage 98.25 Water Products Co. meters 750.02 Mutual Benefit Ins. Co. April LTD ins. 108.15 Dental Self Ins. Fund April dental ins. 323.97 Medical Self Ins. Fund April $ May medical ins. 29,786.78 CENTRAL GARAGE FUND $346.146.55 Allen Office Products supplies $ 3.20 Brandon Tire tires 1683.66 Carquest Auto parts supplies 578.61 Coast to Coast supplies 6.54 Hutch Coop gasoline 52.43 Hutch Wholesale supplies 396.59 Ink Spots Inc. supplies 46.50 Northern States SUpply tools 8 supplies 43.68 Plowmans Inc. repairs 17.00 Schmeling Oil Co. oil 331.20 Plaza Hardware part .36 S ' -2 • Sorensen Farm Supply U.S. Postmaster parts postage for meter $18.53 7.40 Mutual Benefit Ins. Co. April LTD ins. 11.60 Dental Self Ins. Fund April dental ins. 31.28 Medical Self Ins. Fund April $ May medical ins. 471.22 $3699.80 GENERAL FUND George Field clothing allowance $150.00 Lori Adamietz clothing allowance 100.00 Marie Thurn clothing allowance 100.00 Jean Gray clothing allowance 100.00 Marquerite Bentz clothing allowance 100.00 Nancy Buss clothing allowance 100.00 Roger Bakken clothing allowance 175.00 Steven C. Madson clothing allowance 175.00 David Erlandson clothing allowance 175.00 John Gregor clothing allowance 175.00 James Haasl clothing allowance 175.00 Michael Hogan clothing allowance 175.00 Charles Jones clothing allowance 175.00 Michael Kirchoff clothing allowance 175.00 Ronald Kirchoff clothing allowance 175.00 Wm. Mattsfield clothing allowance 175.00 Robert Ringstrom clothing allowance 175.00 Scott Schwartz clothing allowance 175.00 • Scott Webb ** clothing allowance 175.00 Wm. Wegner clothing allowance 175.00 Richard Waage clothing allowance 175.00 Richard WAAGE interview expense 90.13 American REd Cross instruction manuels 47.00 Brookes Pub. Co. instruction book 28.45 Bernhagen Electric repairs 35.00 Gemphers Inc. sign 39.90 Lighting Resources Inc. equipment 1680.00 Mn. PollutionControl Agency seminar 30.00 Maintenance Eng. LTD supplies 210.33 Potentials Development publications 40.65 Pionerland Library 2nd qtr payment 14,035.25 Precision Lab. Inc. chemicals 279.72 Reliable Corp. office supplies 29.47 The Sheep Shedde meeting expense 22.29 Tierney Bros. Inc. supplies 26.75 WIllard Pellinen surveying 100.00 Wesleys Pharmacy films €, processing 10.67 Mn. Pollution Control Agency permit fee 140.00 Mn. Dept. of Health plan review fees 150.00 Dept. of Natural Resources permit fee 75.00 Pioneer Mfg. Co. supplies 372.00 Clifford Kepier hanger deposit refund 50.00 Mark Schnobrich workshop 7.00 Harvey Kemper bearings $ s pin 18.60 Connie Mangan mileage 40.33 ARnold Rotzien tour refund 20.00 Clarice McKimm driving refund 7.00 Harold Froemming 2 driving refunds 14.00 James Hamilton gas key deposit refund 50.00 -3- . Tom Dolder Albrecht Oil Co. gasoline Allen Office Products supplies American Welding Supplies welding gas $ cylinder rental Bellkato Inc. repairs $ equipment Brandon Tire tires Brinkman Studio film Bennett OfficeSupplies repairs John Bernhagen April Compensation Ben Franklin Crafts supplies $ shipping chgs Cash {Vise March supplies Carquest Auto Parts supplies Crow River Vet Clinic boarding dogs Coast to Coast supplies Chamber of Commerce office rental,secretarial etc. Copy Equipment Inc. supplies County Market supplies Culligan Water Cond. salt $ softener service Dostal $ Oleson oil Don's Foods supplies ERicksons More 4 supplies Erickson Oil Products gasoline Ed Davis Bus. Machines supplies Electro Watchman alarm Family Rexall Drug supplies Farm $ Home • Feed Rite Controls chemicals Fitzloff Hardware supplies Gopher Sign Co. signs Hutch Utilities bulbs & lighting Hutch Utilities gas & electricity Hutch Wholesale Supply supplies Jerabek Machine Shop supplies Hutch Fire $Safety repairs HCVN #10 cable franchise Kokesh Athletic freight chgs L & P Supply Co. equipment Crystaplex Plastics plexi shields Coca Cola Bottling supplies Co. Treasurer dl fees Gopher State One Call 14 calls Hutch Leader publication costs Marco Bus Products repairs McLeod Cooperative Power Assn. electricity Mn. Elevator elevator maintenance Star Tribune police school officer Mn. Park $ Rec. Assn. conference fees Northern States Supply supplies Pitney Bowes Inc. rental €, equipment maint. Plaza Hardware supplies Quades Electric repairs F, supplies Quades Sports Shop supplies Rutz Plbg. $ Htg. repairs Schmeling Oil Co. oil Shopko supplies Simonson Lbr. Co. on -sale license refund $1250.00 gasoline 308.03 supplies 63.58 welding gas $ cylinder rental 48.97 repairs $ equipment 354.98 tires 21.86 film 279.00 repairs 30.17 April Compensation 1800.00 supplies $ shipping chgs 15.50 March supplies 361.83 supplies 50.30 boarding dogs 129.00 supplies 285.92 office rental,secretarial etc. 379.51 supplies 250.07 supplies 92.21 salt $ softener service 75.30 oil 83.95 supplies 24.86 supplies 51.04 gasoline 161.67 supplies 20.24 alarm 144.00 supplies 65.46 supplies 189.62 chemicals 15.00 supplies 217.16 signs 266.80 bulbs & lighting 805.77 gas & electricity 16,094.50 supplies 83.00 supplies 227.12 repairs 30.00 cable franchise 750.00 freight chgs 43.04 equipment 800.70 plexi shields 642.08 supplies 316.50 dl fees 105.50 14 calls 35.00 publication costs 1184.71 repairs 75.38 electricity 630.72 elevator maintenance 54.85 police school officer 68.50 conference fees 82.75 supplies 170.89 rental €, equipment maint. 263.50 supplies 126.17 repairs F, supplies 182.50 supplies 594.68 repairs 176.95 oil 51.30 supplies 27.58 supplies 2.50 Sorensen Farm Supply Standard Printing supplies calendars etc.. $15.65 1577.00 Standard Printing printing chgs 58.00 State Treasurer 1st qtr surcharge 929.79 Town $ Country Tire repairs 6.50 The Saltman salt 28.62 U.S. Postmaster meter postage 644.40 Viking Signs signs 36.00 Xerox Corp. contract payment F, supplies 330.09 7 West Wash $ Dry laundry 19.50 Central Garage Fund Jan. repair jobs 5662.77 G $ K Services uniform rental & towels,mops 635.34 Hutch Cennex gasoline 2960.94 Mutual Benefit Ins. April LTD ins. 822.73 Dental Self Ins. Fund April dental ins. 1923.71 Medical Self Ins. Fund April & May medical ins. 29,786.78 $ 96,424.58 BOND FUNDS Bonds of 1988 Debt Service American National Bank agent fees $367.50 Pool $ Rec. Center Debt Service American National Bank agent fees 239.00 • Bonds of 1986 American National Bank $ interest 128,606.25 principal Parking Bonds of 1984 First Trust principal $ interest 76,193.75 Bonds of 1982 First Trust principal $ interest 62,491.88 Bonds of 1984 First Trust principal & interest 107,925.00 Library Bond Fund Debt Service First Trust principal $ interest 55,275.00 . NEW ULM SALES CENTER Route 2, Box 188C New Ulm, MN. 56073 • FAX N:j 07) 354-5719 March March 31, 1989 City Of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 Dear Mr. Plotz: Apr 1989 RFMVED fty " - -- FOR YOUR INFORMATION • Per our conversation on March 31, 1989, Yenard Buildings is requesting a two week extension on the Hutchinson Aircraft Hangar Project due to delays beyond our control. The delays are due, primarily, to the final State approval, inclement weather, and adjustments in material to compensate for the crown in the erection pad. We believe that the two week extension should allowing us enough time to complete the proj"u g( close to Your consideration is appreciated. Thank yo Lon Isaacson — Manager Menard Buildings New Ulm Sales Center LI/me cc: Doug Meier Airport Commission OY� � lu�/Yfeis� -. iM V L FOR YOUR INFORMATION CAER Committee Meeting • March 14, 1989 Chairman Dick Higgins opened the meeting on March 24, 1989 at 12:00 noon in the conference room at Hutchinson Technology. Present were Dennis Asay, Bob Bowen, Larry Graf, Dick Higgins, Myron Johnson, Steve Madson, Monica Maiers, Jim McKay, Mike Monge, Randy Redman and Marlin Torgerson. Dick informed us that he had met with Bob and Randy and they had drawn up a letter to be sent out to businesses who may have possible hazardous materials. After they had written it they had second thoughts and realized that as a committee we really hadn't defined our objectives. He felt that we needed to lay ground rules and formalize our standards so that we can convey that to the community. He also said that he wanted to get a package together so that if members of the committee talk to groups we will all be giving them the same material. He also stressed that all committee members need to be involved so we're all doing an equal share, and we must bring everyone up to speed so that we all have the same basic knowledge. Monica handed out a list of concerns that she had drawn up aad felt should be addressed by the committee. Included were thoughts about the committee's understanding of its role, and having clinics or other types of community outreach workshops before we move on. She feels that there are many people out there that do not understand what is required of them and we first need to • educate. Mike said that Glencoe had sent a letter out and had been inundated with calls from people who didn't understand what they were talking about, so subsequently they gave a class for everyone. Monica said that to do a good clinic she felt it would take several hours and we may want to do it in two steps. The first step could be to just tell them what the standard is; what our committee represents and what our long range goals are. The second step could be a reporting clinic. The clinic could be done in two parts; part one for the people that have to do these Sara reports and part'two for those that don't have to but we would like them to complete a harzard analysis for the community. Dennis feels that this is not a kid gloves program and not something we want to pamper or extend onward. He felt businesses have to accept some responsibility and that fear should be installed and instituted that they haven't complied. Monica said that we can make them understand that we are not liable for their reporting, however, it would be a real positive step to simply let them know about something out there. She also feels that we need a real solid education session to do good hazard analysis. Further, we are not so worried about the legalities of the reporting as we are protecting our community. • Mike added that our first step must be to educate the people. We need to tell them who we are, what we represent, what we are asking for and for what reason. Then we can bring them to a meeting to explain everything and if they still have questions they can get in touch with one of the contact people listed on the letter. Steve then asked whether we are going past where we want to be and doing • something more than we want to be doing? Do we want to develop an emergency response plan or provide community education. Larry asked what our liability might be if we get tied up too far in this. Mike said that we can be just as liable for not doing enough as overdoing. Steve then inquired as to who is responsible for actually delivering that educational process. Someplace along the line any information that we provide is then subject to litigation. Monica said that as long as we are a volunteer committee helping our community we will not be held liable. Bob expanded on that and said that he had contacted the legal personnel at 3M in St. Paul and they are not the least bit worried about any litigation coming back. Randy interjected his feelings that we should stay on track and get the plan done and deal with the educational part separately at a later time. It was Marlin's feeling that the City Council's intent is that we deal with Community Awareness as well as Emergency Response. Steve thought that our most pressing need was to get the basic plan done. We should decide on a format and then decide how we are going to respond to an individual incident. From there we could branch out and begin to do our • community awareness education. Larry then suggested that perhaps our number one priority should be a mission statement, including an outline of our objections. This would be easier for giving news releases - to be able to tell them what we are doing and why we are doing it. Steve suggested that we get the mission statement approved by the council and then if there is any concern for liability the council would assume the responsibility because we are working within an approved public policy. Monica expressed concern that as a committee we are still coming from different perspectives and perhaps need to spend a couple hours at the next meeting working through this. She said that we need to make sure that we're really comfortable with what's going on here. We've spent several months just kind of talking and now we need to focus and perhaps have subgroups working on individual areas. Steve asked whether we could include additional people on the subcommittees. It was Dick's feeling that we should use whatever resources we need to get the plan done, but that we don't want to include any more people on the committee. Dick asked that committee members get their comments for the mission statement to him before the next meeting and we will write the mission statement and goals and objectives at that time as a committee. He also asked that Steve's • subgroup, which was assigned at the last meeting, continue working and that all people assigned to work on SOPS continue to do that. He asked Larry to start putting together some ideas as far as the media is concerned and how we . will convey that information. Dick also asked that everyone continue to think about the educational package. Mike and Monica agreed to give presentations to the committee in short intervals at each meeting so that they would be well informed and all have the same basic knowledge. 3M will host the next meeting on April 12th at 11:30 at Peters Restaurant. .I L 17J 0 PIONEERLAND LIBRARY SYSTEM BOARD MEETING • March 13, 1989 PRESENT: FOR YOUR INFORMA John Nevins representing Dawson Shirley Nowak It McLeod County Gladys Nelson " Ortonville Linda Ulrich Renville Joe Schriefer " Hector William Scherer " Hutchinson Shirley Schutt " Karkhoven Lorna Carlson " Murdock Anne Maguire Madison Peg Mossberg Spicer Howard Truck Meeker County Marian Miller Grove City Carol Conradi " Willmar Ric Emery " Willmar Linda Willmsen " Hutchinson Nancy Alsop " Litchfield Judy Oestreich Litchfield Liz Erickson " Appleton Jan Kreie McLeod County Noel Phifer Glencoe Stan Jacobson Chippewa County • Dorothy Tebben / Steve Boehlke " Chippewa County Burton Sunberg, Director Kathy Matson, Associate Director David Lauritsen, Chippewa County Librarian ABSENT: *Richard Post Kandiyohi County *Laverne Birkland Kandiyohi County *Orlynn Mankell Kandiyohi County *Jeannette Buchanan Willmar *Kathleen Kubasch McLeod County *Jack Langan Swift County *Jeff France Benson *Margaret Jenner Bird Island *Sandy Casper " Graceville Arlen Lacombe " Big Stone County Robert Arens " Meeker County ( *excused absence) The March 13th meeting was called to order by Chairman Boehlke. The February 13th Executive Committee minutes were approved (Miller /Jacobsen) as well as the Treasurer's Report (Conradi /Ulrich). • Mr. Sunberg reported that the financial audit and the auditor's report will be available at the is complete April meeting. He also noted that four new members had taken part in the orientation session held prior to our meeting. Circulation statistics, the LDS Newsletter and area clippings were passed around. Mrs. Matson reported on the 0 J Ll upcoming continuing education activities: 1)an orienta- pation for em loyees new to the PIS will be held March 30th at Willmar; 25SAMMIE is conducting a workshop on adult pro- gram ideas in Redwood Falls April 20th; 3)a workshop on Communication Skills will be held in Willmar May 12th. Nelson /Oestreich moved payment of bills. Carried. Five persons from PIS were able to visit the Capital on February 12th, MLA Legislature Day. A number of our legi- slators were contacted. We have been awarded the MLS Foundation Grant of $1000 according to Mrs. Matson. These funds will be used to inform the public of the parenting and family life material packets available in selected libraries. Sue Mahmoodi from LDS and Bob Boese, East Central Regional Librarian then spoke to the Board concerning Regional Library Districts. Both are part of a committee studying the possible formation of such Districts in Minnesota. This type of library organization gives to the governing board, which is generally elected, the power to levy the taxes to support library services. It's possible this would allow for more efficient operation of the library system and equalize library funding. Thus far, the study has shown that no one model is workable throughout the state. Enabling legislation would allow library systems to reorganize as regional library districts but some trustees stated they felt this would be followed by mandatory legisla- tion and, as such, persons in their library systems would not be very receptive to the library district concept. Mahmoodi stated the committee is interested in learning how our Board and others in the state feel about this type of library organ- ization. Ric Emery reported the following recommendation drawn up by the Personnel Committee: 1)Each employee be advanced one step on the pay schedule on January 1, 1990 at a project total cost of $14,000; 2)Selected positions be reassigned to a higher classi- fication due to a reassessment of the "point value" of-these.-positions at a projected total cost of $4,000; 3)The pay schedule itself be increased by 3% effective January 1, 1990, projected total cost being $21,800; 4)Any employees regularly scheduled and involved with reference service to the public be reimbursed for the tuition this one time for the current course on "reference" being sponsored by SAMMIE; S)A fund set aside for future continuing education expenses will be part of the next budget. A motion was carried (Sherer /Turck) to amend Part 4 to include the phrase "upon verification of satisfactory completion of the course ". A motion to accept the recommen- dations of the Personnel Committee as amended passed (Schriefer/ Turck). • • 0 March 13, 1989 - Page 3 Communications were received from: . 1. City of Dawson - -John Nevins was reappointed to Board. 2. Lilah Buhr - -a thank you for the ALA cup presented to her for her years of service on the Board. 3. City of Clarkfield -- concerning their joining PLS= we also received a letter from a citizen of Clarkfield eager for their library to join Pioneerland. The motion carried to adopt and sign the LDS Annual Report as prepared by Mrs. Matson (Jacobsen /Emery). Linda Willmsen accepted the appointment to the SAMMIE Govern- ing Board to replace Lilah Buhr. The next meeting will be April 10th for Executive Committee. The meeting was adjourned. Respectfully submitted, Judy Oestreich • Secretary 0 March 1989 PIONEERLAND LIBRARY SYSTEM Treasurer's Report Carol Conradi, Treasurer BUDGET INCOME BUDGET INCOME MTD YTD BUDGET $170,156.61 $125,376.08 . Voided check + 7.18 + 7.18 Balance $170,163.79 $125,383.26 Receipts: Basic State /Federal Aid 58,853.00 256,000.00 Big Stone County 5,522.25 22,089.00 *Chippewa County 18,461.25 *73,845.00 Kandiyohi County 26,534.50 106,138.00 McLeod County 70,290.00 Meeker County 16,305.50.' 65,222.00 Swift County 8,640.00 34,560.00 Appleton 2,337.50 9,305.00 Benson 4,652.25 18,609.00 Glencoe 6,428.00 25,712.00 Graceville 968.75 3,875.00 Hutchinson 14,035.75 56,141.00 Kerkhoven 997.00 3,988.00 Litchfield 9,993.75 39,975.00 Ortonville 3,197.00 12,788.00 Willmar 21,710.00 86,840.00 Bird Island *Dawson 1,772.25 2,455.50 7,089.00 * 9,822.00 • Hector 1,617.25 6,469.00 *Madison 2,857.25 *11,429.00 Renville 1,928.50 7,714.00 Cash Receipts & Sales Tax 3,519.77 11,640.91 49,500.00 Gifts 1,248.00 1,888.00 2,000.00 Interest (late) 1,421.21 8,000.00 Reimbursements (local govt) *Chippewa County 8,007.00 *32,028.00 *Dawson 1,368.00 * 5,472.00 *Madison 875.00 * 3,500.00 Benson (materials only) 1,500.00 2,048.00 Chippewa Co. (materials only) 10,000.00 8,234.00 Montevideo (materials only) 10,000.00 Other Reimbursements 846.10 1,869.90 5,931.00 Other Total Receipts 5,613.87 247,836.77 1,054,613.00 Other funds Glencoe Fund 1,532.38 KCWL 1,786.00 Family Ties Fund 2,300.00 0Large Print Fund 2,615.00 2,615.00 . 0TAL RECEIPTS & BALANCE: 175,777.66 375,835.03 1,062,846.38 Page 1 (OVER) March 1989 PIONEERLAND LIBRARY SYSTEM Treasurer's Report (Continued) EXPENDITURES: 0Tn TD %_nE_E YO - CllRRENL_- ERPEHUITURES EXPENOLTURES TO EST bUDGET LIBRARY - -- --- - -.ICCT GRoll «. -- - -- .00 - -•� - -- oos. - -- - - iMPERSONAL SERVICES HEAITM INSURANCE 1 - 4b6.986.67 24.o7i -- - - 676.824.00 - HEALTH INSURANCE DFUUCTISLE . 1.330.29 4 4,083.18 1 19.444 2 21.000.00 .00 1 1,013.31 3 33.18% 3 3,000.00 "04 INSUKANG} - S S.-165.1 -8 - - 15.o53.bA - -- 2 20.32% - - -. 64,244.00 - ACGT GROUP... 6 60.641.65 1 187.937.05 2 24.69% 7 761.060.00 81771:1 ADUkT - 00 4 --- 2 20.601--- .- 80.300.00- 0 GENERAL REFERcNCE 2 44701.10 5 5,250.49 2 26.281 2 26,000.00 PALS - 29T.d3 4 4,66i.90 3 36.854 1 12,003.00 -- - -- 1 10.11% - - -- - - 21,000.00- - BENSON LLBRARY MATERIALS 4 7.92 1 101.07 3 33.694 3 300.00 447.06 5 522.26 2 25.504 2 2,048.00 - L44RAAY- MATERIALS - - -- 4,5M.d8--- A A4oS4t.33 --- 1 152.321 BMM E 16MM FILMS . .00 . .JO . .00% 1 10,000.00 .00 1 1,800.00 4 46.15t 3 3,90J.00 AUDIO DISCS AND TAPES 3 -- 10"89.09 - - - 41.444 -- 4 4•b 03.00 4 SLIDES AND FILM STRIPS . 32.63 6 61.35 3 33.68% ' 'O0.00 '- GRIN QRIIS _ .00 . .JO . .004 2 250.00 BINDING -._ 00.- -- . .001 -___- _ __200.00_. .00 2 222.19 2 23.394 9 950.00 ACCT GROUP... 1 17.569.61 4 45,762.65 2 27.92. 1 163,d82.00 OCLC AND OTHEK CHARGES . .00 8 8,547.95 4 47.504 1 18,000.00 201.83 4 403.66 3 3.19; 1 12.6T1.00 `GG LPOU V _-- 8+9Sa." -- _ _29.1- 94 _ _ -- 30.671.00_ OPERATION AND MAINTENANCE 8 803.65 3 3.211.03 2 21.411 1 15,000.00 AMORTIZATION - --•00 - - 1.572.19 1 1,500.00- 0.695.50 217.394 4,OOJ.CO ACCT GROUP... 919.15 13.484.52 65.784 24,500.0 - fELEPHONF AND L14c CHARGES 798.79 2,218.14 26.10% - 8,500. TERMINAL MAINTENANCE .00 35.00 3.50. - 1.000.00 €--- POSZ'•AGi�IN�SK1YRi4G- - 744.9 4.363.24__2 d. 13� - -._ �.400.00.- 01 ACCT GROUP... 1.540.70 4,616.38 25.794 17,900.00 r- lFQUI PMENT 694.09 -._- 74.734 _. -_.. 2,000.00 A/V EQUIPMENT 346.00 591.63 84.52% 700.00 MAINTENENCE AND CJNTR.CTS d95.86 4,561.U1 3d.J14 I2.J0J.0C OTMER - +� •3 39.781----.-1t+I0J.J0.- " CUSTODIAL SUPPLIES AND EQUIPMENT 435.24 591.82 59.194 1,000.00 -- SUP-, --- G- PRRTTNG__.- dr28e. O1 - - -- 5.983. -76- PROMOTIONAL AND PROGRAMMING 301.65 301.65 60.334 500.60 MILEAGE AND MEETINGS -- STAFF ?11.55 1.211.45 22.104 5.500.00 3+204, .00 - - EN3F1lS.iID.S- LSRUCrcE cl 00 __30e.00- -.- S6.SD4____ _400.00 INSURANCE 16.00 996e6.00 107.624 99000.40 ADS AND LEGAL NOTICES .00 li.40 13.004 LOD.00 - ALIDiTiNG----- - - -- ____ •00--- -- - -..DO _--- -..Co* - -- 1,200.00- . BOOKKEEPING 225.00 688.22 2[.94). 3,000.00 CONTINUING EDUCATION .00 .00 .004 500.40 - - - -" - +.o.:T- <..3Ln... ti,GBi+i'� �9+;9d.23-- 43.244 - - 44.400.00- SPECIAL GLENCOE FRIENDS, 1983 .00 .00 LOCAL EQUIPMENT .00 AUTOMATION FUND ILOCALI .00 .00 - Ste€ -$AI - S- _TA7C -. __- __534.oO FAMILY TIES FUND .00 .00 LARGE PRINT FUND ,00 .J0 ACCT OROUR 215.94 --- -- I68.10 URG. TOTAL... 86,507.50 286064.37 DING CASH BALANCE $89,270.16 Page 2 $89,270.16 .00% 1.532.38 --j.304, -- 1,736.00 - .J04 .U0 .004 .00 - 35.644 19500.00 .004 2,300.00 .UO% 1.615.00 - _7.86% - 91733.38_ 26.96% t•062,84b.38 r OTMER - +� •3 39.781----.-1t+I0J.J0.- " CUSTODIAL SUPPLIES AND EQUIPMENT 435.24 591.82 59.194 1,000.00 -- SUP-, --- G- PRRTTNG__.- dr28e. O1 - - -- 5.983. -76- PROMOTIONAL AND PROGRAMMING 301.65 301.65 60.334 500.60 MILEAGE AND MEETINGS -- STAFF ?11.55 1.211.45 22.104 5.500.00 3+204, .00 - - EN3F1lS.iID.S- LSRUCrcE cl 00 __30e.00- -.- S6.SD4____ _400.00 INSURANCE 16.00 996e6.00 107.624 99000.40 ADS AND LEGAL NOTICES .00 li.40 13.004 LOD.00 - ALIDiTiNG----- - - -- ____ •00--- -- - -..DO _--- -..Co* - -- 1,200.00- . BOOKKEEPING 225.00 688.22 2[.94). 3,000.00 CONTINUING EDUCATION .00 .00 .004 500.40 - - - -" - +.o.:T- <..3Ln... ti,GBi+i'� �9+;9d.23-- 43.244 - - 44.400.00- SPECIAL GLENCOE FRIENDS, 1983 .00 .00 LOCAL EQUIPMENT .00 AUTOMATION FUND ILOCALI .00 .00 - Ste€ -$AI - S- _TA7C -. __- __534.oO FAMILY TIES FUND .00 .00 LARGE PRINT FUND ,00 .J0 ACCT OROUR 215.94 --- -- I68.10 URG. TOTAL... 86,507.50 286064.37 DING CASH BALANCE $89,270.16 Page 2 $89,270.16 .00% 1.532.38 --j.304, -- 1,736.00 - .J04 .U0 .004 .00 - 35.644 19500.00 .004 2,300.00 .UO% 1.615.00 - _7.86% - 91733.38_ 26.96% t•062,84b.38 r SPECIAL GLENCOE FRIENDS, 1983 .00 .00 LOCAL EQUIPMENT .00 AUTOMATION FUND ILOCALI .00 .00 - Ste€ -$AI - S- _TA7C -. __- __534.oO FAMILY TIES FUND .00 .00 LARGE PRINT FUND ,00 .J0 ACCT OROUR 215.94 --- -- I68.10 URG. TOTAL... 86,507.50 286064.37 DING CASH BALANCE $89,270.16 Page 2 $89,270.16 .00% 1.532.38 --j.304, -- 1,736.00 - .J04 .U0 .004 .00 - 35.644 19500.00 .004 2,300.00 .UO% 1.615.00 - _7.86% - 91733.38_ 26.96% t•062,84b.38 r DING CASH BALANCE $89,270.16 Page 2 $89,270.16 .00% 1.532.38 --j.304, -- 1,736.00 - .J04 .U0 .004 .00 - 35.644 19500.00 .004 2,300.00 .UO% 1.615.00 - _7.86% - 91733.38_ 26.96% t•062,84b.38 r r