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cp06-27-1989 cHUTCHINSON CITY CALENDAR WEEK OF June 25 TO _ Tuly 1 f "1980 80 WEDNESDAY -28- 10:00 A.M. - Directors Meeting at City Hall 5:00 P.M. - Parks & Recreatio Board Meeting at Library Conferenc Room N/ SUNDAY -25- THURSDAY -29- MONDAY -26- Noon - Safety Council Meeting at Fire Station 1:00 P.M. - Utilities Commissiol Meeting at Utilitie FRIDAY -30- VACATION: KEN MERRILL - June 26 & 27 MAYOR ACKLAND - June 28 - July 10 RANDY DEVRIES - June 26 - July 7 TUESDAY 2 6:30 P.M. - Board of Review with Junker Sani- tation at City Hall 7:30 P.M. - City Council Meeting at City Hall SATURDAY -1- AGENDA REGULAR MEETIAG - HUTCHINSON CITY COIINCIL TUESDAY, JUNE 27, 1989 1. Call to Order - 7:30 P.M. 2. Invocation - Rev. Jon Lindekugel, Christ the King Lutheran Church 3. Consideration of Minutes - Special Meeting (Hearing) of May 10, 1989; Board of Review Minutes for May 24, 1989; Regular Meeting of June 13, 1989; Special Meeting of June 19, 1989; Bid Opening Minutes of June 20, 1989 Action - Approve as distributed - Approve as amended 4. Routine Items (a) Reports of Officers, Boards and Commissions 1. Financial Report - May 1989 2. Planning Commission Minutes of May 16, 1989 3. HRA Minutes of May 16, 1989 4. Police Commission Minutes of June 14, 1989 Action - Motion to order report and minutes filed 5. Public Hearin z - 8:00 P.M. None 6. Communications. Requests and Petitions (a) Presentation of Plaques To AFS Students (b) Request By Property Owners To Install Curb And Gutter On Graham Street Action - Motion to reject - Motion to approve (c) Consideration of Request By Christ The King Lutheran Church To Use Library Square for Church Rally On September 10, 1989 Action - Motion to reject - Motion to approve (d) Status Report On Lease Agreement for Youth Center Action - (e) Request from Pure Culture Products, Inc. for Temporary Street Closing On Adams Street Action - Motion to reject - Motion to approve 1 CITY COUNCIL AGENDA - JUNE 27, 1989 7. Resolutions And Ordinances (a) Ordinance No. 89 -01, Second Series - An Ordinance Adopting A Revision And Codification with Certain Additions And Deletions, of All Ordinances of the City of Hutchinson, Minnesota Action - Motion to reject - Motion to waive second reading and adopt (b) Resolution No. 9021 - Resolution For Purchase Action - Motion to reject - Motion to waive reading and adopt 8. Unfinished Business (a) Consideration of Selecting Short- Elliott- Hendrickson As Architectural Firm to Prepare Study On Remodeling Or Replacement of City Hall with Recommendation from Sub - Committee (DEFERRED JUNE 13, 1989) Action - Motion to reject - Motion to approve recommendation and execute agreement (b) Consideration of Award for Section II for Water Treatment Facilities Filter Rehabilitation And Control System Modification Project (DEFERRED JUNE 13, 1989) Action - Motion to reject - Motion to approve and enter into contract (c) Consideration of Preliminary Cost Estimate for Engineering Design And Construction Services for Downtown Water Services And Sprinkling By Donohue & Associates (DEFERRED JUNE 13, 1989) Action - Motion to reject - Motion to approve and enter into agreement (d) Consideration of Waiving Building Permit Fee for RCM Project 14007.01 (DEFERRED JUNE 13, 1989) Action - Motion to reject - Motion to approve and waive fee 9. New Business (a) Consideration of Delinquent Water And Sewer Accounts Action - Notion to authorize extension of payment period - Motion to authorize discontinuation of service (b) Consideration of Crow River Arts Guild Grant Action - K 0 CITY COUNCIL AGENDA - JUNE 27, 1989 (c) Consideration of Agreements With Green Thumb Program And Work Study With Technical Institute of Hutchinson For Subsidized Employment Action - Notion to reject - Motion to approve and enter into agreements (d) Consideration of Awarding Bid For Kid -Size Van Action - Notion to reject - Notion to approve and enter into contract (e) Consideration of Abolishing Community Services Officer Position And Establishing An Additional Patrol Position In Police Department Action - Motion to reject - Motion to approve (f) Consideration of Physical Fitness Program Policy For Police Department Action - Notion to reject - Notion to approve policy (g) Consideration of Conditional Use Permit Requested By Dale Rannow To Construct A Garage In Flood Fringe With Favorable Recommendation of Planning Commission Action - Notion to reject - Notion to approve - Notion to waive reading and adopt Resolution No. 9022 (h) Consideration of Conditional Use Permit Requested By Jeff Nunsell To ?love In Nodular Unit For Dance Studio With Favorable Recommendation of Planning Commission Action - Notion to reject - Notion to approve - Notion to waive reading and adopt Resolution No. 9023 (i) Consideration of Conditional Use Permit Requested By Dan Hudson To Construct Drive Thru Window At "Subway" Restaurant With Favorable Recommendation of Planning Commission Action - Notion to reject - Notion to approve - Notion to waive reading and adopt Resolution No. 9024 (j) Consideration of Conditional Use Permit Requested By Tom Ludowese For Addition To Acme Car Wash At 690 South Grade Road With Favorable Recommendation of Planning Commission Action - Notion to reject - Notion to approve - Notion to waive reading and adopt Resolution 9025 (k) Consideration of Conditional Use Permit Requested By Dave Rossman For Addition To Garage At 604 Hassan With Favorable Recommendation of . Planning Commission Action - Notion to reject - Notion to approve - Notion to waive reading and adopt Resolution No. 9026 3 CITY COUNCIL AGENDA - JUNE 27, 1989 0 (1) Consideration of Favorable Recommendation By Planning Commission To Adopt Flood Plain Ordinance with Codification Action - Motion to reject - Motion to approve (m) Consideration of Annual Review of Conditional Use Permit Granted To Technical Institute of Hutchinson For Portable Training Units With Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to approve (n) Consideration of Recycling Specifications Action - Motion to reject - Motion to approve (o) Review of Correspondence from City Attorney Concerning Construction Analysis Management Action - (p) Consideration of Ordering Preparation of Assessment Roll And Setting Assessment Hearing for Letting No. 5, Bluff Street Project Action - Motion to reject - Motion to approve preparation of assessment • roll and hold hearing - Motion to waive readings and adopt Resolutions (q) Consideration of Fixed Base Operator Agreement with Tom Parker Action - Motion to reject - Motion to approve and enter into agreement 10. Miscellaneous (a) Communications from City Administrator 11. Claims, Appropriations And Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment 4 u MINUTES SPECIAL MEETING - HUTCHI TCHIISOI CITY COUNCIL 47EDIESDAY, MAY 10, 1989 The special meeting was called to order by Mayor Ackland at 7:00 P.M. in the Jr. /Sr. High School Cafeteria. The following were present: Mayor Paul L. Ack- land, Aldermen Mike Carls, John Mlinar, Marlin Torgerson and Pat xikulecky. Also present: Consultant Engineer Marlow V. Priebe and City Attorney G. Barry Anderson (late). PUBLIC HBA111108 LETTING NO. 5 PROJECT 30. 89 -15 A. BLUFF STREET IMPROVEMENTS Mayor Ackland called the hearing to order and read Publication No. 3983. Engineer Priebe reviewed the engineer report and presented information re- garding the project. He stated the City was coordinating the projects for a cost savings. Also, additional funds were available to reduce the cost. The improvements will be done in phases, with Phase I being the storm sewer in the Bluff Street area. Phases II and III will be separate projects and will be done at a later time. The estimated cost was 17 cents /sq. ft. for Phase I. It was pointed out that the county road would be widened to meet the new standards of four feet on each side, including new curb and gutter, surfac- ing and base according to state aid standards. The project will go as far as HTI, and the county road will be rebuilt in the future when feasible. The bulk of the improvement work will be done on Bluff Street. Norman Bowen, 218 Fifth Avenue A.E., commented he would be stuck for one part of the project, the storm sewer, He inquired how long he would have to pay it off and at what interest rate. He wondered if the first phase people would be stuck again for phase two, xr. Bowen inquired if HTI caused any problem with their manufacturing for the sewer system. Engineer Priebe stated that HTI had improved the area with their ponding, etc. The combination of those within the city would be hit twice. Jeff Horrocks, 456 Bluff Street, asked what the work done last year had to do with this project. He questioned if the previous work would be torn out and redone or was it considered done. Engineer Priebe stated it will be rebuilt there also as only repair was done before. The city will have to move the gas main and sanitary sewer and put in storm sewer in the right -of -way. The storm sewer is at such a depth that it is being put where normally the sanitary sewer goes. The street that was repaired is part of the overall construction. There was some work done sev- eral years ago by the county and city that was on a temporary basis. An unidentified man commented he had not seen an assessment for the work 1 C;�' CITY COUNCIL MEETING - MAY 10, 1989 0 from last summer. He asked if there would be an assessment coming. The answer was "no." He wondered if the water main would be replaced because of its location. Engineer Priebe stated the water mains and sanitary sewer lines would be relocated to make room for the storm sewer. Ralph Hakel, 525 Bluff Street, raised a question regarding the storm sewer. He was not questioning the street project as yet. One of his main concerns was that the assessment included curb and gutter, etc. Since he has lived on Bluff, it has been torn up two or three times, if not more often. He has had two sidewalks that were chopped off. When it was cut down three feet, about 10 -12 feet of his sidewalk was cut off, and he paid for the replace- ment. Then when the gas line went through, he paid the expense of putting it back in, He is assuming the city will widen the street this time. Mr. Hakel now has a cement driveway so it will undoubtedly be cut off. He asked if it would have a good clean out and be tied in with a rod so it is a de- cent job when finished. Mr. Hakel stated he built his house in 1951 and has lived there 60 plus years. Mr. Hakel stated the curb and gutter had been assessed once. Engineer Priebe answered that the two went together. However, he was not sure if Mr. Hakel was talking about the water shed or the street since he had a fair amount of footage on that street. Mr. Priebe asked when it was reconstructed as the county has not done any reconstruction since 1967. The Engineer stated the street improvement assessment would be a maximum of 320 /front foot and five cents /sq. ft. maximum for storm sewer. He stated the city would not assess for anything other than a residential street, which would cut the cost about 50 percent. Gary Clyne, 466 Bluff Street, commented he had talked to the Engineer about a week ago regarding the retaining wall. He inquired how far it would go down Highway 7. Engineer Priebe stated the wall would start at the bottom of the hill and go up. Unidentified man questioned if stop and go lights would go in at Bluff and Highway 7. Also, he asked if there would be a retaining wall on the other side of the street. Engineer Priebe stated the lights will not go in this year; however, the underground conduit will be installed in preparation for the future signal lights. There will not be a retaining wall on the other side of the street, but rather a built up area. Sumiko Nelson, 476 Bluff, reported that a neighbor lady got a permit to build a garage. Once the project goes through, she won't be able to park in front of it. Mayor Ackland stated the city staff would check into it. Ralph Hakel, 525 Bluff, asked if there was a storm sewer in now. Engineer Priebe stated the county tile took care of the water. It runs under 12 homes on the east or west of Bluff Street. Wesley Anderson, 153 Fifth Ave. NE, asked where all the water was and if 2 0 CITY COUNCIL HIHUTES - HAY 10, 1989 there were houses on Fifth and Clark that were complaining about water in the basement or was the problem on 12th. He stated his garden was the lowest place on the block, and he had no problem with water sitting there. He wondered why all this work was being done in his area when the problem was up the street. Engineer Priebe stated they were not the property owners with the problem. The system is hydraulically overloaded, and water is coming out in other basements. A future project is planned to resolve this surface water prob- lem. The present situation concerns a problem with the system built in 1913. There have been more run -offs since driveways, curbs, etc., were built. Hr. Anderson inquired where the hydraulic water was coming from. Engineer Priebe responded that the pipe was too small. Hayor Ackland reported he had visited two properties with water problems. The system was not built to handle run -off from the streets; it was built as farm tile. Norman Bowen, 218 Fifth Ave. NE, asked if the work being done was going to be sufficient for the future when the service goes past HTI. He wondered if the city had any cost, or if the cost was split between city and county. Elizabeth Felska, 632 Bluff Street, stated that she understood from the last meeting that anyone 65 and over could defer assessments until the property was sold. Our Savior's Lutheran Church, Trustee Don Schumacher, asked what benefit the project would be to the church. They have no water problems, and the water and sewer was put in about four years ago. He asked if the church would be assessed for the work and if the church school could start in September. Engineer Priebe responded that the water would stay in its present condi- tion. Otherwise, there would be no charge for any change. The curb and gutter will go to the end. The drainage includes whatever area is proposed for the project. The estimated cost is $20 /front foot. Some property on the west side of the road is being considered at this time. The church property is located on the border line of the project and could start classes in the fall. Robert HcGee, 173 Fifth Ave. NE, questioned why the project would go down the alley on Fifth Avenue. The Consultant Engineer stated it was for re- placement with a new line for proper drainage. Randy Anderson, 566 Bluff Street, commented on the proposed drainage in back of his property. He requested a change in the location of the catch basin to be located in the alleyway of the 500 block on Bluff Street. It would be more effective at the north end of Kids, Inc. property as this is the low- est point of the block. He would be willing to grant a rear yard easement for the extension of the catch basin to north property line of Kids, Inc. 3 CITY COUNCIL MINUTES - MAY 10, 1989 Mr. Anderson inquired if the Bluff Street and alley construction would take place at the same time. Engineer Priebe stated access on Bluff Street will not be there when it is torn up. The alleyway can be handled so that it does not have to be done at the same time. Minnie Albrecht, 428 High Street, wondered why everyone on the block was to pay for the storm sewer lines. She stated she paid for curb and gutter and storm sewer in the last few years. Since she is retired, it would be diffi- cult to pay the assessments. When the curb and gutter was put in, she was not sent a statement. Instead, the assessment was put on her taxes, and she had to pay interest. Engineer Priebe commented that the project tied into the old line. He thought it was a sanitary sewer assessment she had previously paid. Anita Dallman, 565 Clark Street, stated she was curious about Randy Anderson wanting the sewer line to go to the back of his property. She asked if the request was approved, would the other affected property owners get an addi- tional assessment. Leonard Frederickson, 245 Fifth Ave. ME, remarked that he had a large lot and wondered if the assessment would be bigger than 5 cents /sq. ft. for the storm sewer. He commented that the existing problem bad been overlooked for a long time, and now something has to be done. He thought the city should bear a greater part of the cost because it procrastinated for many years. Consultant Priebe stated the county had been just as much at fault in not correcting the situation. Now both entities had worked out a solution to the problem with the proposed project. Mayor Ackland commented on the county ditch system and stated that if the project goes through, the county ditch will be abandoned. Ralph Hakel, 525 Bluff, asked if the street would be widened and the boule- vard reduced. He also inquired about sloping and sodding. Engineer Priebe responded that the widening of the street is determined by the project. Since Bluff Street is a county state aid highway, the highway department determined that type of street to be a 48 foot width. The city has to meet their standards to receive funding for the project. Since the project will be within the right -of -way limits, the ground will be returned to its orig- inal state. Mike Smitbers, 262 Sixth Ave. NE, stated he lives on the line and wondered why they were not included. He commented that the HTI pond dumped into the county ditch, and Rockite used to dump into the tile. Engineer Priebe stated that Rockite had concrete in their water and blocked off the water flow. Therefore, they were no longer included. 4 CITY COUNCIL MINUTES - MAY 10, 1989 Unidentified lady reported that she was assessed for the storm sewer in 1962. She asked if she would be given credit at this time. Engineer Priebe stated that past policy, and present policy, is to give pro- per credit for what is being done now. If an improvement is being rebuilt because it is worn out, it has to be looked at. The city is only at a proj- ect hearing and not an assessment hearing. The hearing notices will correct any charges before the project is approved Carol Mortenson, 575 Clark St., commented that Randy Anderson wanted the tile extended to the rear of his property. She was aware that he was in- stalling a concrete parking area on his property to help eliminate his water problem. She asked if Mr. Anderson would still have to put concrete curb on the rear of his parking lot. The Consultant Engineer stated it was his recommendation to put the concrete curb in as this would be the best way to handle it. The earth berm would be an alternative to the curbing for controlling storm water runoff and have the same effect. Unidentified man asked if the project would start in July. Engineer Priebe stated be could not give a schedule at this time. He is working on the plans, which will be submitted to the State Aid Department in St. Paul for review. Jim Hulkonen, 555 Bluff Street, commented on the stakes that are up. Engin- eer Priebe stated the stakes were for control of the survey and not markers where the curb was going. The location of the curb has not been staked yet. Mayor Ackland remarked that the city will obtain bids and hold an assessment hearing. Therefore, notices will be sent out stating the exact amount to be assessed to the property owners. The project could still be rejected if the costs are too high. Alderman Mikulecky moved to close the hearing at 8:25 P.H. Notion seconded by Alderman Mlinar and unanimously carried. B. VALLER DRIVE IMPROVEMENTS Mayor Ackland called the hearing to order and read Publication No. 3984. Sid Grams, 645 Valler Drive, commented that he built his apartment building in the area last year. He was assessed for his portion of the sewer project in 1988. The street project cannot be finished until the sewer project is completed. Mayor Ackland stated that the subdivision agreement spelled out the assess- ment procedure. This project is being considered because the underground needs to be done in order to complete the project. Ethel Klima, 647 Bluff Street, wondered how much she would be assessed since CITY COUNCIL MINUTES - HAY 10, 1989 0 her curb and gutter are already in. Engineer Priebe reported she would not be assessed. Anyone not included in the project would be removed from the assessment roll. A letter was received from Alvin Exsted, Silver Lake, in which he objected to the proposed storm sewer on Waller Drive. He stated it would not be of any benefit to his property and should not, therefore, be assessed for it. Alderman Mlinar moved to close the hearing at 8:30 P.H. Motion seconded by Alderman Mikulecky and unanimously carried. C. CARLISLE STREET IMPROVEMENTS Mayor Ackland called the hearing to order and read Publication No. 3985. Engineer Priebe reviewed the proposed project. It was reported that water is being handled in the old county tile. The city will tie into the present system on Fifth but not into the system on Bluff Street. The line will run from the south end of Carlisle to Sixth Street and Prospect down to the river. The biggest share of the project cost will be city expense. Lynn Scbuetze, 544 Carlisle Street, stated she lives on the circle, and in back of her property is a catch basin. She asked if it would be filled in. Ms. Schuetze inquired if the city would start this project at the same time as the Bluff Street project. Engineer Priebe commented that the catch basin would not be touched. Charles Buricb, 583 Carlisle Street, asked about the street and wondered if it was going to be blacktopped. There has never been a curb and gutter. He commented the Carlisle project had been put off time and time again. Engineer Priebe stated this was only a storm sewer project which tied in with the Bluff Street project. Once the storm sewer is in, the City Coun- cil would be open to a petition for curb and gutter and surfacing. The area was not ready for surfacing previously because of drainage problems; but it will be considered for 1990. The city preferred not to do two projects at one time. The dirt needed to be stabilized. He felt it was best to wait a year on the trench. A letter was received from Sylvia Mielke, 593 Carlisle Street, in which she objected to the project due to the cost involved. Alderman Mlinar moved to close the hearing at 8:40 P.M. Motion seconded by Alderman Mikulecky and unanimously carried. Following discussion, Alderman Carls moved to approve and order improvement project, call for preparation of plans and specifications, waive reading and adopt Resolution No. 9001. Motion seconded by Alderman Torgerson and unan- imously carried. The public hearing adjourned at 8:45 P.M. 11 MINUTES FOR BOARD OF REVIEW FOR ASSESSMENTS MAY 24, 1989 The Board of Review was called to order at 4:30 P.M. in the Council Chambers at City Hall. Present were: Mayor Paul L. Ackland, Aldermen John Mlinar, Pat Miku- lecky and Mike Carle (late). Absent: Alderman Marlin Torgerson. Also present: City Administrator Gary D. Piotz and McLeod County Assessors Brad Emans and Hal Kirchoff. The following individuals appeared before the Council concerning their assess- ments. 1, ELMER KUEHL - 360 Lake - Came to hearing because he received a notice but had no problem with assessment. 2. D.E. MCGANNON, represented by Richard J. Peterson - Stated the three prop- erties of Fabric On Main, Al's Coin Shop and Glass Apple were over - taxed. Action: Glass Apple reduced $4,800; No change for other two properties. 3. JERRY KEIMIG - 1220 7th Ave. NW - Stated he moved to Hutchinson in 1988. Did not receive a homestead credit and taxes rose significantly. Action: Error on evaluation so corrected by assessor. 4. MIKE BECKER - 56 Century Avenue - Asked how values were determined in pre- vious years and how the particular figures were arrived at. Action: None. 5. FLOYD ANDERSON - 326 Monroe - Questioned the increased value of property. Action: No Change. 6. OLOF GILBERTSON - 385 Connecticut - Inquired about amount of his property taxes and special assessment. Action: None, 7. STANLEY G. KOCI - 525 Fourth Ave. SW - Asked about increase in his tax. Stated he had done some improvements on the property. Action: No Change. 8. WILLIAM MATHEWS - 550 Miller Ave. - Stated he had remodeled a one -story house into a one and one -half story house and added 762 sq. ft. The market value of property has doubled from $46,600 to $87,500. No siding on yet and basement not finished. Action: Reduced 512,500. 9. ESTHER FROEMXING - 505 Hwy. 7 East - Stated the valuation had increased 5% since last year but nothing done to house recently. Action: Reduced $2,800. 10. RUSSELL MEADE - 231 Adams - Stated he had the gas tanks and pumps taken out December 1988 which changed use of land. Commented on high taxes. Action: Reduced $18,300. 1 �' BOARD OF REVIEW - MAY 24, 1989 11. CHESTER GATZMEYER - 318 Circle Drive - Asked what his taxes would be for next year. Action: No Change. 12. OTTO RETTIG - 516 Adams - Stated the market value had gone up 65% since purchased in 1959. In need of repairs. Action: No Change. 13. MYRON KAMRATH - Cosmos, MN - Questioned homestead credits on two proper- ties. Action: No Change; wrong coding on card. 14. JOHN HILLER - Hwy. 7 West - Questioned the value placed on storage build- ings and land. Action: No Change. APPEAL BY LETTER 1. EMILIE J. QUAST - 723 7th St. SE, Action: Reduce 57,400. 2. ROHLAND SCHULTZ - 110 Oakland. . Action: Reduce $700. 3. QUENTIN LARSON - 626 Oak St. - House being remodeled. Action: Reduce $9,900. 4. NORMAN G. SHARSTROH - 1357 Westwood Road. Action: Reduce $12,000. 5. JAMES JOHNSON - 2620 Acorn Road, Chaska, MN - 80 -unit apartment building on Texas Avenue; 45% occupancy. Action: No Change. 6. SAX ULLAND - Winsted, KM - Taxes too high on two properties in Hutchinson. Action: No Change. 7. FLOYD K. ANDERSON - 326 Monroe. Action: No Change, 8. EDWARD J. SHUKLE - 126 11th Ave. HE. Action: No Change. 9. JOSEPH M. LAFROMBOISE - 2500 Sheffield Circle N., Minnetonka, MN. Action: No Change. 10, ROBERT HORNICK - 6020 Stoney Brook Court, Minnetonka, MN Action: Property at 35 Fourth Ave. NW, Hutchinson, to have an increase of 527,000 (market value of $35,400). 0 BOARD OF REVIEW - MAY 24, 1989 40 • Alderman Mikulecky moved to adjust the market value on the Robert Hornick pro- perty located at 35 Fourth Avenue MW, Hutchinson. Motion seconded by Alderman Mlinar and unanimously carried. Alderman Mikulecky moved to continue the Board of Review to a special meeting on June 5, 1989 at 5:00 P.M. to review the Hornick property. Motion seconded by Alderman Mlinar and unanimously carried. The City Council discussed the owner's request (Ford Rolfe) to turn off water of rental property located at 322 Water Street which was delinquent and waive the 115 turn -on fee. The motion was made by Alderman Mlinar, seconded by Alderman Mikulecky and unanimously carried, to not waive the 115 fee. The continued meeting adjourned at 7:45 P.M. 3 MINUTES REGULAR MEETING - HUTCHI UTCHINSOA CITY COUNCIL TUESDAY, JUNE 13, 1989 1. The meeting was called to order by Mayor Ackland at 7:30 P.K. The follow- ing were present: Mayor Paul L. Ackland, Aldermen Mike Carls, John xlinar, Marlin Torgerson and Pat Mikulecky. Also present: Finance Director Kenneth B. Merrill, Consultant Engineer Marlow V. Priebe and City Attorney G. Barry Anderson. 2. INVOCATION The invocation was given by the Reverend Jon Lindekugel. 3. MINUTES The minutes of the special meeting and regular meeting of May 23, 1989, bid openings of May 23, June 2, June 5 and June 6, 1989 and Board of Review of June 5, 1989 were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING OFFICIAL'S REPORT - MAY 1989 2. AIRPORT COMMISSION MINUTES OF MAY 30, 1989 3. POLICE COMMISSION MINUTES OF MAY 2 AND MAY 17, 1989 (b) REDUCED REFUSE RATE FOR SENIOR CITIZEN The motion was made by Alderman Mlinar, seconded by Alderman Mikulecky and unanimously carried, to order report and minutes filed and approve reduced rate. (c) PRESENTATION TO HUTCHINSON WOMEN'S CLUB Mayor Ackland presented representatives of the Hutchinson Women's Club with a Resolution of Appreciation for their project at the Oakland Cemetery. 5. PUBLIC HEARING - 8:00 P.M. (a) PROPOSED LAYOUT AND IMPROVEMENTS (LETTING NO. 7, PROJECT NO. 89 -13) FOR HIGHWAY 7 EAST Mayor Ackland called the hearing to order at 8:00 P.M. and read Publi- cation No. 3997. Engineer Gene Setrum, MN /DOT Willmar office, reported the design plan was prepared in Willmar and approved in St. Paul. He then presented a drawing of the proposed plan along Hwy. 7 East. It was reported the 1 e( CITY COUNCIL MINUTES - JUNE 13,1989 outside lanes would be wide enough to be expanded to five lanes in the future. There was no proposed raised concrete islands in the middle. The project will cost $900,000, with the letting in January 1990 and construction during 1990. The State will pay the total cost of the roadway surfacing, curb and gutter and drainage along the roadway, and the City cost will be for hydraulics. There is one driveway on Fifth Street for which the State would like to obtain an easement. Esther Froeming, 505 Seventh Avenue SE., inquired about the road surface by Montesorri School. Mr. Setrum stated that for a period of time the local residents will drive on gravel surface. There will be no raised grade, and the speed limit will be reduced to 45 mph. It will take a construction season to finish the project. Howard Telecky, 321 Hwy. 7 East, questioned the approach by his house. He stated the neighbor comes over onto his property. Lyndon Gernand, 474 Hwy. 7 East, asked about an entrance into his shop. Mr. Setrum stated that the footing for the shop was 10 feet below the road. It would have to come out beyond the building to get a good grade. Ken Felska, 306 Hwy, 7 East, commented his property was right next to the railroad tracks. He asked how close the road would come to the auto machine service building. Since he's close to the property line, he was concerned about the width. Mr. Setrum stated the width would be 64 feet from curb to curb, which would allow for five lanes. Bob Reckow, manager of Northland Beverage, inquired if it would be cost effective to put in an entrance off of Hwy. 7 East to the property on Michigan Avenue at the time the project was done. Mr. Setrum stated that if the owner knew where he wanted the entrance, be should apply for a permit before next year. Then the State would put in the curb cut along the highway. Bruce Santelman, representing the Country Kitchen, asked if the busi- nesses would be blocked off from people going east and west on Hwy. 7. Mr. Setrum reported that the detour would go down County Road 4 to Bis- cay and come back into town on Hwy. 22. However, the detour will not put the businesses out of business for the summer as they can be reach- ed on a temporary service road by traffic going east. Roger Kahle, Kahle's Furniture, questioned how the traffic was supposed to get over to the businesses on the other part of the road when noth- ing beyond Garden Road would be accessible. Mr. Setrum commented it would not be direct access but by service road. Alderman Torgerson moved to close the hearing at 8:35 P.M. Motion sec- onded by Alderman Mlinar and unanimously carried. Following discussion, Alderman Torgerson moved to approve the layout 2 CITY COUNCIL MINUTES - JUNE 13, 1989 and waive reading and adopt Resolution No. 9018. Motion seconded by Alderman Mikulecky and unanimously carried. 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) PRESENTATION OF PLAN FOR YOUTH CENTER FOR COUNCIL APPROVAL Mr. Jim Mills reported that no youth center lease agreement was in place, and the July 6 opening date had to be delayed. It was his recommendation that the Council approve the items submitted except for the lease agreement and hiring of a youth center manager. Following discussion, Alderman Torgerson moved to approve the items ex- cept for a lease agreement. Motion seconded by Alderman Carls. The motion was amended by Alderman Mlinar to establish a June 27, 1989 deadline for a lease agreement with Tom Dolder. Amended motion sec- onded by Alderman Torgerson and unanimously carried. Main motion car- ried unanimously. (b) CONSIDERATION OF REQUEST BY HUTCHINSON ASSEMBLY OF GOD CHURCH TO USE LIBRARY SQUARE FOR CONCERT OR JULY 30, 1989 The motion was made by Alderman Carls, seconded by Alderman Mlinar and unanimously carried, to approve the request. (c) PRESENTATION BY DONOHUE & ASSOCIATES ON ENGINEERING SERVICES PROPOSAL FOR 3M SOLVENT RECOVERY PROJECT Mr. Richard (Rick) Ford, Operations Specialist for Donohue & Associ- ates, presented a report on the proposed project and the services Dono- hue would provide. He stated that 3M had offered to subsidize $8,000 toward the $12,400 fee for the study. Following discussion, Alderman Torgerson moved to approve and enter into agreement with Donohue & Associates. Notion seconded by Alderman Mlinar. Alderman Mikulecky amended the motion that the City pay the entire fee for the study. Amended motion seconded by Alderman Carls and unanimously carried. Main motion unanimously carried. (d) PRESENTATION BY FIRE DEPARTMENT REGARDING AERIAL LADDER REPAIR Gary Forcier and Brad Emans from the Fire Department reported that the aerial ladder needed repairs. Three quotes were received, and it was their recommendation to have Pierce in Wisconsin do the necessary re- pairs at a cost of $4,000. Also, it was recommended to have a trans- port company haul the truck and ladder to Wisconsin at a cost of $1,100. Following discussion, Alderman Torgerson moved to accept the bid from Pierce and accept the transportation recommendation of the Fire Depart- ment. Motion seconded by Alderman Mlinar and unanimously carried. 3 CITY COUNCIL MINUTES - JUNE 13, 1989 0 7. RESOLUTIONS AND ORDINANCES (a) ORDINANCE N0, 89 -01, SECOND SERIES - AN ORDINANCE ADOPTING A REVISION AND CODIFICATION WITH CERTAIN ADDITIONS AND DELETIONS, OF ALL ORDINANCES OF THE CITY OF HUTCHINSON, MINNESOTA The motion was made by Alderman Mikulecky, seconded by Alderman Torger- son, to waive first reading and set second reading for June 27, 1989. Following discussion, the motion and second were withdrawn. Alderman Carls moved to defer. Motion seconded by Alderman Mlinar and unanimously carried. (b) ORDINANCE 10. 89 -02 - AN ORDINANCE AMENDING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP (CASA ADDITION) The motion was made by Alderman Mikulecky, seconded by Alderman Torger- son and unanimously carried, to waive second reading and adopt Ordi- nance No. 89 -02. (c) ORDINANCE NO. 89 -03 - AN ORDINANCE TO VACATE UTILITY EASEMENT IN CASA ADDITION The motion was made by Alderman Carls, seconded by Alderman Mlinar and Is unanimously carried, to waive second reading and adopt Ordinance No. 89 -03. (d) RESOLUTION NO. 9010 - RESOLUTION FOR PURCHASE The motion was made by Alderman Torgerson, seconded by Alderman Mlinar and unanimously carried, to waive reading and adopt Resolution. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF PUBLIC PARKING LOT FOR NORTH MAIN STREET UNDER THE DEVELOPMENT DISTRICT PROGRAM/TAX INCREMENT FINANCE PLAN OF 1980 (DEFERRED MAY 23, 1989) The City Attorney recommended the City hire an appraiser to determine the fair market value of the Quade property to be used for a parking lot. The estimated cost for an appraisal would be $300 to $500. Following discussion, Alderman Torgerson moved to approve hiring an ap- praiser. Motion seconded by Alderman Mikulecky and unanimously car- ried. 9. NEW BUSINESS (a) CONSIDERATION OF FLOOD DAMAGE REDUCTION GRANT PROGRAM Following discussion regarding properties eligible, the motion was made 4 0 CITY COUNCIL MINUTES - JUNE 13, 1989 by Alderman Torgerson to defer. Notion seconded by Alderman Mlinar and unanimously carried. (b) CONSIDERATION OF RENEWAL OF HOTEL/MOTEL INSPECTIONS CONTRACT WITH STATE OF MINNESOTA Following discussion, Alderman Carls moved to approve and enter into contract. Notion seconded by Alderman Mlinar and unanimously carried. (c) CONSIDERATION OF CONTRACT AMENDMENT WITH MUNICIPAL ORDINANCE CODIFIERS, INC. Following an explanation of the contract amendment by Attorney Ander- son, Alderman Mlinar moved to approve and enter into contract. Motion seconded by Alderman Carls and unanimously carried. (d) ITEM WITHDRAWN FROM AGENDA (e) CONSIDERATION OF SETTING DATE FOR REFUSE BOARD OF REVIEW WITH JUNKER SANITATION The motion was made by Alderman Mlinar, seconded by Alderman Torgerson and unanimously carried, to set the Board of Review for June 27, 1989 at 6:30 P.M. (f) CONSIDERATION OF AWARD FOR SECTION I AND II FOR WATER TREATMENT FACILITIES FILTER REHABILITATION AND CONTROL SYSTEM MODIFICATION PROJECT Mr. Chuck Barger of RCM commented on the bids received. It was his recommendation to award the bid for Section I to P &L Mechanical, Inc. for $205,178, using base bid equipment and DeZurik valves, and to award Section II to Quade's, Inc. for $71,500, using Consolidated Electric equipment for a $5,000 addition. Alderman Torgerson moved to award Section I to P &L Mechanical. Motion seconded by Alderman Mlinar and unanimously carried. Mr. Quint Bocchi, representing Custom Control Technology, Inc,, com- mented on his firm's proposal and its work. Following discussion, Ald- erman Torgerson moved to defer Section II to the next meeting. Notion seconded by Alderman Mlinar and unanimously carried. (g) CONSIDERATION OF PREPARATION OF ASSESSMENTS AND SETTING PUBLIC HEARING FOR LETTING NO. 4, PROJECTS 89 -05, 89 -06, 89 -07, 89 -12 Following discussion, the motion was made by Alderman Carls, seconded by Alderman Torgerson and unanimously carried, to approve and set hear- ing for July 11, 1989 at 8:00 P.M. and waive readings and adopt Resolu- tions No. 9012 and No. 9013. A CITY COUNCIL MINUTES - JUNE 13, 1989 (h) CONSIDERATION OF AWARDING BID FOR TRANSIT BUS Following discussion, Alderman Mlinar moved to approve the purchase of a medium -duty vehicle from Minnesota Body & Equipment Co. for $36,121. Motion seconded by Alderman Carls and unanimously carried. (i) CONSIDERATION OF PROPOSALS FOR ENGINEERING SERVICES FOR DOWNTOWN WATER SERVICES AID SPRINKLING Engineering proposals were submitted by RCM and Donohue & Associates. Following discussion, Alderman Mikulecky moved to go with Donohue & Associates for Phase I, with the preliminary design. Notion seconded by Alderman Torgerson. Alderman Nikulecky amended the motion that Don- ohue come back with a cost estimate before proceeding with work on the preliminary study. Amended motion seconded by Alderman Mikulecky and unanimously carried. The main motion carried four to one, with Mayor Ackland, Aldermen Mlinar, Torgerson and Mikulecky voting aye and Ald- erman Carls voting nay. (j) CONSIDERATION OF SPRINKLER SYSTEM CONNECTION FOR BENJAMIN PROPERTY OFF FRANKLIN STREET BEFORE FINAL SURFACING Following discussion, Alderman Mikulecky moved to defer. Notion sec- onded by Alderman Mlinar and unanimously carried. (k) CONSIDERATION OF ALLEY STORM SEVER LINE WEST OF MAIN STREET BETWEEN SECOND AND THIRD AVENUE AND ALLEY SURFACING BETWEEN SECOND AND FOURTH AVENUE It was the recommendation of the Consultant Engineer to obtain bids for installation of a new line and surfacing. Following discussion, Alder- man Torgerson moved to approve. Motion seconded by Alderman Carls and unanimously carried. (1) CONSIDERATION OF SELECTING ARCHITECTURAL FIRM TO PREPARE STUDY OR REMODELING AND /OR REPLACEMENT OF CITY HALL Following discussion of the pros and cons of two architectural firms, Alderman Carls moved to establish a sub- committeee of Mayor Ackland, Alderman Torgerson and Administrator Plotz to make a recommendation at the next meeting. Motion seconded by Alderman Mikulecky and unani- mously carried. (m) CONSIDERATION OF WAIVING BUILDING PERMIT FEE FOR RCN PROJECT 14007.01 Following discussion of whether or not the building permit fee was in- cluded in the bid, Alderman Torgerson moved to defer. Notion seconded by Alderman Carls and unanimously carried. (n) CONSIDERATION OF APPROVING PLANS AND SPECIFICATIONS AND ADVERTISE FOR BIDS FOR BLUFF STREET PROJECT, LETTING NO. 5, PROJECT NO. 89 -15 0 0 CITY COUNCIL MINUTES - JUNE 13, 1989 Following discussion, Alderman Torgerson moved to approve plans and specifications, open bids on July 11, 1989 at 2:00 P.K., waive reading and adopt Resolution No. 9011. Motion seconded by Alderman Mlinar and unanimously carried. (o) CONSIDERATION OF AWARDING BID FOR PURCHASE OF TWO COMBINATION GRASS AND SIDEWALK MAINTENANCE MACHINES AND SNOW BLOWER AND BROOM Supervisor Doug Meier recommended the Council award the bid to MTI Dis- tributing Co. for a net price of $23,745 after trade -in. Following discussion, Alderman Torgerson moved to accept the bid from MTI and enter into contract. Motion seconded by Alderman Mikulecky and unani- mously carried. (p) CONSIDERATION OF ACCEPTING ENGINEER'S REPORT, WAIVING PUBLIC HEARING, APPROVING PLANS AND SPECIFICATIONS AND ADVERTISING FOR BIDS FOR LETTING NO. 6, PROJECT NO. 89 -04 Following discussion, the motion was made by Alderman Torgerson, sec- onded by Alderman Mlinar and unanimously carried, to approve the re- port, plans and specifications, advertise for bids on July 11, 1989 at 2:00 P.M., and waive readings and adopt Resolutions No. 9014 through No. 9017. (q) CONSIDERATION OF RECYCLING RECOMMENDATIONS FROM SOLID WASTE MANAGEMENT COMMITTEE Committee Chairperson Mark Schnobrich presented the recycling recommen- dations to reject the County proposal and set up a local curb -side pickup to begin immediately. It would begin on a trial basis in one designated precinct. Following discussion, Alderman Mlinar moved to approve the Committee to draw up specifications regarding the pilot program and implementation. Motion seconded by Alderman Mikulecky and unanimously carried. (r) CONSIDERATION OF SPECIFICATIONS FOR BURNS MANOR RENOVATION AND AUTHORIZATION TO ADVERTISE FOR BIDS Chairperson Ancher Nelsen, Acting Administrator Dorothy Lundberg, Linda Nelson of Good Neighbor, and Laurie Pearson of Design Dimensions ap- peared before the Council to present the Phase I remodeling renovation for Burns Manor. It was reported that the bid specifications would be divided into five sections, and the bids would be opened on July 11, 1989 at 2:00 P.M. Following discussion, the motion was made by Alderman Mlinar, seconded by Alderman Mikulecky and unanimously carried, to approve the specifi- cations and advertise for bids. 7 CITY COUNCIL MINUTES - JUNE 13, 1989 10. MISCELLANEOUS (a) COMMUNICATIONS FROM FINANCE DIRECTOR Director Kenneth Merrill commented on the Governor's report at the League of Cities Conference and the Truth In Taxation Bill. (b) COMMUNICATIONS FROM ALDERMAN MIKE CARLS Alderman Carls commented on the public notice from the Minnesota Pollu- tion Control Agency regarding the proposed air emission facility permit amendment for 3M in Hutchinson. He was concerned about public input and the deadline on June 16, 1989. Alderman Carls suggested the City file a protest with the MPCA that the period of time for public comment was inadequate and that the period should be extended. He felt the City should know more about this matter, and a City representative should attend the meeting in St. Paul with written questions to be answered. Also, the agency should be requested to bold a public infor- mational meeting in Hutchinson. Alderman Torgerson moved to hold a public informational meeting in Hutchinson. Motion seconded by Alderman Carls. The motion was amended by Alderman Carls that the public informational meeting be held prior to any amendment made to the 3M permit. The amended motion and main motion unanimously carried. (c) COMMUNICATIONS FROM ALDERMAN JOHN MLINAR Alderman Mlinar commented on the mounds of dirt in the yard of a newly constructed house located on South Grade Road west of First Bank of Minnesota. The matter was referred to the City Administrator for ac- tion to be taken. (d) COMMUNICATIONS FROM ALDERMAN MARLIN TORGERSON Alderman Torgerson reported a motorcycle rider just about had an acci- dent on Dale and South Grade Road due to a hole in the road. The Con- sultant Engineer reported it was to be repaired this week. Alderman Torgerson commented on trees and brush growing up on School Road near the area of the bridge. The Finance Director was to follow up on this matter. (e) COMMUNICATIONS FROM CITY ATTORNEY Attorney Anderson reported that the Ulland trailers had been moved to the street garage and will be sold at public auction. (f) COMMUNICATIONS FROM CONSULTANT ENGINEER Engineer Priebe reported that the assessment roll No. 243 -A for Plaza 9 0 CITY COUNCIL MINUTES - JUNE 13, 1989 Heights Addition had been prepared. It was his recommendation to hold an assessment hearing for Letting No. 6, Project No. 88 -11 on July 11, 1989 at 8:00 P.M. Following discussion, Alderman Mlinar moved to approve the assessment roll No. 243 -A, hold hearing July 11, 1989 at 8:00 P.N., and waive readings and adopt Resolutions No. 9019 and No. 9020. Motion seconded by Alderman Torgerson and unanimously carried. Consultant Priebe stated the City should receive a letter this week for approval of the temporary bridge on Hwy. 22 South. He further reported that the water in the water main on Hwy. 22 between Oakland Avenue and Juul Contracting Co. may have to be lowered. (g) COMMUNICATIONS FROM MAYOR PAUL L. ACKLAND Mayor Ackland commented on the McLaughlin property issue and the letter from the City Attorney regarding this matter. He requested a report on the tax breakdown for the next meeting. (h) COMMUNICATIONS FROM POLICE CHIEF STEVEN MADSON Chief Madson reported that the new Police Department secretary will be- gin work on June 26. Also, the Police Commission is in the process of final selection for a police officer. It was the legal opinion of the City Attorney that all police employees shall be appointed by the City Administrator in accordance with the City Charter and by recommendation from the Police Civil Service Com- mission. 11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Alderman Torgerson, seconded by Alderman Miku- lecky, to approve and authorize payment from the appropriate funds. Motion unanimously carried. 12. ADJOURNMENT There being no further business, the meeting adjourned at 12:00 midnight. E • MINUTES SPfiCIAL MfiETIMG - HUTCHI IITCHIMSOM CITY COUNCIL MONDAY, JUNE 19, 1989 Mayor Ackland called the special meeting to order at 5:00 P.K. Present were: Mayor Paul L. Ackland, Aldermen Mike Carls and Pat Mikulecky. Absent: Aldermen John Mlinar and Marlin Torgerson. Also present: City Administrator Gary D. Plotz and City Attorney G. Barry Anderson. Attorney Anderson reported on the proposed ordinance adopting the codification and the effective date of July 1, 1989. It was his recommendation that the City Council waive the first reading of Ordinance Ho. 89 -01 and that he would pro- vide them with an extract of all of the new ordinances adopted and a summary of significiant changes in old ordinances by next week. If the Council had any concerns regarding some of the ordinance changes, those ordinances could be deleted and adopted at a later date. Following discussion, Alderman Carls moved to waive first reading of Ordinance No. 89 -01, subject to the second reading on June 27, 1989. Motion seconded by Alderman Mikulecky and unanimously carried. Attorney Anderson reported that the attorney for Drs. Beeler and Anderson had informed him the developers were willing to offer a cash settlement payment of $20,000 for their deferred assessments and waive any claims against the City. Following discussion, it was determined that a list should be prepared which showed properties outisde City limits with deferred assessments. No action was taken. The special meeting adjourned at 5:23 P.M. 0 MINUTES BID OPENING TUESDAY, JUNE 20, 1989 City Administrator Gary D. Plotz called the bid opening to order at 2:00 P.M. Also present were Maintenance Operations Supervisor Doug Meier and Administra- tive Secretary Marilyn Swanson. The reading of Publication No. 4005, Invitation for Bids, Purchase of One Used 1989 Or New Seven Passenger Mid -Size Van, was dispensed with. The following bids were opened and read: Myron Wigen Chevrolet $15,445.02 1989 Astro Chevrolet Hutchinson, MN 16,142.23 1989 Safari Chevrolet Plowman's Inc. 12,659.00 1989 Used Aerostar Ford Hutchinson, MN (14,000 Miles) Modern Mazda 14,990.00 1989 Mazda MPV Hutchinson, MN The bids were referred to the Maintenance Operations Supervisor for review and a recommendation. The bid opening adjourned at 2:10 P.N. 9 MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, May 16, 1989 1. CALL TO ORDER The meeting was called to order by Chairman Bill Craig at 7:30 p.m. with the following members present: Roland Ebent, Clint Gruett, ElRoy Dobratz, Tom Lyke and Chairman Craig. Members absent: Marlin Torgerson and Larry Romo. Also present: Building Official Jim Marka and Consulting Engineer Marlow Priebe. 2. MINUTES Mr. Ebent made a motion to approve the minutes of the regular meeting dated Tuesday, April 18, 1989. Seconded by Mr. Dobratz the motion carried unanimously. 3. PUBLIC HEARINGS (a) CONSIDERATION OF CONDITIONAL USE PERMIT TO MOVE A GARAGE TO 533 HURON REQUESTED BY WILMA ROSS Chairman Craig opened the hearing at 7:40 p.m. with the reading of publication 93987 as published in the Hutchinson Leader on Thursday, May 4, 1989. The request is for the purpo—consi eying a conditional use permit to allow the owner to move a 20'4" X 20'4 "on property located at 533 Huron. Ms. Wilma Ross, 533 Huron, owner of the property commented on the condition and location of the present garage and overhang stating that all will be destroyed. She explained the placement of the new garage and that the driveway will enter from the alley. Discussion followed on the improvement to the property. Mr. Ebent moved to close the hearing, seconded by Mr. Dobratz the hearing closed at 7:46 p.m. Mr. Ebent made a motion to recommend approval to City Council. Seconded by Mr. Gruett the motion carried unanimously. (b) CONSIDERATION OF REQUEST TO REZONE FROM R -3 TO C -4 PROPERTY IN CASA ADDITION ALONG TEXAS AVE. AND CALIFORNIA ST. BY JERRY BIRD, HILLYARD FLOOR CARE SUPPLY. Chairman Craig opened the hearing at 7:47 p.m, with the reading of publication 93988 as published in the Hutchinson Leader on Thursday, May 4, 1989. The request is for the purposed -consi Bring a request by the owner to rezone property on the corner of Texas Ave. and California St. from R -3 to C -4 in Casa Addition. Building Official Jim Marka commented on the written objections by John and Gary Mi11er, adjacent property owners. He stated that affected property owners, Mr. Dean Bemis and D8K Central, had no objections. Through correspondence, Mr. Jerry Bird, HiIlyard Floor Care Supply, stated the intention will be to close the loading docks on California St. and moved to Texas Ave. Building Official Marka commented on the ordinance and reasons for the d -z?,. . ) PLANNING COMMISSION MINUTES 5/16/89 rezonings and existing landuse. Discussion followed concerning apartments being allowed in C -4 districts by conditional use permit. Mr. Ebent moved to close the hearing, seconded by Mr. Gruett the hearing closed at 7:55 p.m. Mr. Ebent made a motion to recommend approval of the rezoning subject to the understanding that when the building permit is issued the loading docks on California St. will be closed. Seconded by Mr. Gruett the motion carried unanimously. (c) CONSIDERATION OF VACATION OF UTILITY EASEMENT IN CASA ADDITION Mr. Craig opened the hearing at 7:55 p.m. with the reading of publication #3989 as published in the Hutchinson Leader on Thursday, May 4, 1989. The request is for the purpose of considering a petition to vacate a utility easement located in Casa Addition. Consulting Engineer Marlow Priebe commented on the placement of the utility easement. Mr. Lyke stated that Utilities would like an 8' easement on the westerly side of the east property line in lieu of the present easement. Mr. Ebent moved to close the hearing, seconded by Mr. Gruett the hearing closed at 8:01 p.m. Mr. Ebent made a motion to recommend approval of the vacation of the utility easement as stated in the application. Seconded by Mr. Lyke the motion carried unanimously. (d) CONSIDERATION OF VARIANCE REQUESTED BY CLARK MILLER FOR A CARWASH ON HWY 7 E. THE A &W SITE Chairman Craig opened the hearing at 8:02 p.m. with the reading of publication #3990 as published in the Hutchinson Leader on Thursday, May 4, 1989. The request is for the purpose of consid re ing a request by the owner to allow him to reduce the frontyard setback from 15' to 5' of green area at property located on Hwy 7 East the former A &W site. Mr. Clark Miller, Q- Petrol, commented on the sketch plan, driveway and parking area. He also commented on the upcoming Hwy 7 project and how that would affect his property. Building Official Marka explained that similar variances have been granted to Super America Station and Erickson Oil Products. Mr. Miller stated that the interior area will be curbed and the drainage will be to the Hwy. Consulting Engineer Priebe commented on the placement of the curbing. Building Official Marka asked about salvaging the trees and the buffering of trash and vacuum areas. Consulting Engineer Priebe noted that the site plan elevations will be verified with the Hwy Dept. 2 PLANNING COMMISSION MINUTES 5/16/89 Mr. Ebent moved to close the hearing, seconded by Mr. Dobratz the hearing closed at 8:13 p.m. Mr. Ebent made a motion to recommend approval to reduce the green area from 15' to 51. Seconded by Mr. Gruett the motion carried unanimously. 4. NEW BUSINESS (a) CONSIDERATION OF LOT SPLIT IN LOT 1 BLOCK 1 CASA ADDITION Consulting Engineer Priebe stated requirements are all met with no problems. Mr. Lyke moved to recommend approval noting an 8' utility easement on East side of a line 125' East of and parallel with the West line of Lot 1 Block 1 Casa Addition. Seconded by Mr. Dobratz the motion carried unanimously. (b) CONSIDERATION OF SKETCH PLAN SUBMITTED BY ROY LUND (2 mile radius) Mr. Ebent made a motion to recommend approval with no objection, seconded by Mr. Dobratz the motion carried unanimously. (c) DISCUSSION OF ADDITION ON ACME CARWASH BY TOM LUDOWESE Building Official Marka commented on correspondence with Developers Deversified. Some discussion followed. 5. OLD BUSINESS (a) DISCUSSION OF BURGER KING SITE Building Official Marka commented on the court order to fill the northern excavation. He stated he did recieve a registered land survey but no site plan for Burger King. Discussion followed on the convenience store. Consulting Engineer Priebe commented on the access problems. Building Official Marka noted that the City Council has reservations with downzoning the property but they want some control on the problem of the property. Chairman Craig moved to recommend rezoning back to R -2 the parcel which was rezoned to accomodate the Burger King site plan and also, proceed with legal action to remove the yellow house at 35 - 4th Ave. NW. Seconded by Mr. Drobratz the motion carried unanimously. (b) CONSIDERATION OF FREEDLAND FENCE PROPOSAL Mr. Jay Freedland commented on his change of fence proposal and the cost of slatted fence. He then presented his sample and suggested the possibility of raising a solid 8' wooden fence 6" off the ground. Discussion followed on the flow of water through the sample type of fence with 2" gaps. 3 PLANNING COMMISSION MINUTES 5/16/89 Consulting Engineer Priebe commented on the poor quality presentation but if the structure was of new material it would be acceptable. He also stated the frame should be of treated wood. Mr. Ebent recommended approval contingent upon the fence being constructed of factory pre- finished material with a treated wood frame and providing a sketch at the time the building permit is issued. Seconded by Mr. Dobratz the motion carried unanimously. (c) CONSIDERATION OF ANNEXATION PROCEEDINGS ON TRACT IN SECTION 1 LYNN TOWNSHIP OFF OF SOUTH GRADE RD. Building Official Marka updated the Planning Commission on the recommendation of the City Council. Mr. and Mrs. Ron Hansen, affected property owners, stated followed opposition to the annexation. Discussion followed on storage of fuel tanks and the fire codes. The use of the property is "Grandfathered in ". Consulting Engineer Priebe commented on the feasibility of the operation of the property noting it is an island in the city. He explained to Mr. Hansen the procedure of the annexation on the corner 14 years ago. Discussion followed on the procedure of assessing and deferred assessments. Chairman Craig moved to continue the recommendation for one month and instructed the Hansens to meet with city staff to resolve concerns of annexation proceeding in writing to document the issues and concerns. Seconded by Mr. Lyke the motion carried unanimously. (d) BRW UPDATE Building Official Marka commented on the Zoning Ordinance Revision suggesting to move forward with the codification. Mr. Ebent made a motion to recommend approval of Mr. Bill Weber's proposal to revise the zoning ordinance contingent on Mr. Weber providing a Cerificate of Insurance to release the city from any legal complications from BRW. Seconded by Mr. Dobratz the motion carried unanimously. 6. ADJOURMENT There being no further business the meeting was adjourned at 9:35 p.m. 0 4 HUTCHINSON HOUSING AND REDEVELOPMENT REGULAR BOARD MEETING MAY 16, 1989 MINUTES 1. CALL TO ORDER: 2:00 P.M. BOARD ROOM PARK TOWERS APARTMENTS Chairman John Paulsen called the meeting to order. Members present -John Paulsen, Don Krasen, Tammy Wendlandt, Richard Peterson, Pat Mikulecky, and Jean Ward. I1. CONSIDERATION OF MINUTES OF APRIL 18, 1989 REGULAR BOARD MEETING There being no additions or corrections to the minutes, Pat Mikulecky moved the minutes be approved as mailed. Richard Peterson seconded and the motion carried unanimously. II1. CONSIDERATION OF STATUS OF ACCOUNTS FOR PARK TOWERS AND HHRA GENERAL FUND Disbursements included $997.14 to Hennen furniture, Mike Woods $5,695.00 for painting, Tek Mechanical Service, Inc. $1,420.00 for Air Conditioner in Craftroom. Richard Peterson moved the financial statements be approved as submitted. Don Krasen seconded and the motion carried unanimously. IV. SECTION 23 /PARK TOWERS PROJECT 1. Bids for water conditioning salt were presented. The cost for salt from Culligan is $33.75/500 lbs.; salt from the Salt -Man is $28.50/500 lbs. Pat Mikulecky moved that we take the low bid from the Salt -Man. Don Krasen seconded and the motion carried unanimously. 2. The Director informed the Board that Park Towers has 5 vacancies. Richard Peterson suggested that Evergreen be contacted concerning their waiting list. Ads will be run the later part of May and early part of June. 3. 25 Kitchen Stoves and Refrigerators will be ordered. It was suggested that businesses be contacted in town to see if there is any interest in buying used appliances and what price they would offer. Otherwise, the GE dealer will be contacted who we sold to last year. V. OTHER BUSINESS 1. Brent Schmeling the loan officer from lst Bank Minnesota handling the MHFA Home Energy Loans and Home Improvement Loans spoke to the Board regarding these programs. It was decided the the HRA office would serve as a referral for people interested in these programs. 2. Kathryn Sasse from the Willmar Community Action Agency spoke to the Board regarding the MHFA Rehabilitation Loan Program. $79,000 has been targeted for McLeod County including Hutchinson. 3. It was decided that the main goal for 1989 is to provide one meal a day at Park Towers. VI. rage c 4. The Board was Informed that PHAs receiving HUD grants through annual contributions contracts as we are, will be required to comply with the Drug -Free Workplace Act of 1988. Materials that will put us in compliance with this requirement were enclosed in Board Members' packets. 5. John Korngiebel asked to be put on the May agenda but was asked to defer until our June meeting. ADJOURNMENT There being no further business Chairman John Paulsen declared the meeting adjourned. Recorded by Jean Ward, Executive Director Next regular meeting, June 20, 1989 Pat Mikulecky, Secretary/ Treasurer J . HUTCHINSON POLICE COMMISSION MEETING The Police Civil Service Commission met on June 14, 1989 at the Hutchinson Police Department. Members present were: Jeff Haag, Kevin Compton and Delores Saar. Also present were: Vince Ross, Assistant Superintendent District 423, and Sgt. John Gregor of the Hutchinson Police Department. The meeting was called to order at 6:05 pm by Jeff Haag. Jeff explained the process used to hire a police secretary. Kevin Compton made a motion to accept Chief Madson's recommendation to hire Lisa Kay Grina. The motion was seconded by Delores Saar and passed unanimously. The Commission then interviewed the following applicants for the Police School Liaison position: 6:10 Robert Swenson 6:45 Jeff Harapat 7:30 Bruce Lindgren 7:45 Jeff Kaping Each applicant was asked a series of fifteen questions. Kevin Langen did not show up for the interview. Jeff Haag made a motion to send the following names to the Chief of Police: Jeff Kaping Robert Swenson Jeff Harapat Bruce Lindgren was eliminated from the process. A Kevin Compton Secretary KC /ija I] // -Z?. (LI) r 1 L� (612) 587 -5151 37 WASHING TON AVENUE WEST HUTCHINSON, MINN. 55350 WHEREAS, Juliana Nacif, citizen of Belo Horizonte, Brazil, has been a welcome visitor to Hutchinson for the school year 1988 -1989, and WHEREAS, Juliana Nacif has so comported herself to endear her to all the citizens of Hutchinson, and WHEREAS, it is our hope that Juliana Nacif will ever keep fond memories of her stay here, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, Juliana Nacif be, and hereby is, made an honorary citizen of the City of Hutchinson and is designated as ambassador extraordinary for the City wherever she may travel. BE IT FURTHER RESOLVED: THAT, said Juliana Nacif be assured that she shall have and receive all the rights, benefits and responsibilities which shall devolve to said citizen- ship. BE IT FURTHER RESOLVED: THAT, the name of Juliana Nacif shall be inscribed in the records and minutes of this City as a memorial that she is made a citizen, for the edifi- cation of posterity. Given under my hand and seal this 18th day of May, in the year of our Lord, nineteen hundred and eighty -nine and of our City this one hundred thirty third. Paul L. Ackland Mayor Ci"^ c_f Hutchinson (612) 587.5151 HUTCH ! C� f t V _u, U s �' _, f<' r 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 WHEREAS, Luis Duran, citizen of Madrid, Spain, has been a welcome visitor to Hutchinson for the school year 1988 -1989, and WHEREAS, Luis Duran has so comported himself to endear him to all the citizens of Hutchinson, and WHEREAS, it is our hope that Luis Duran will ever keep fond memories of his stay here, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, Luis Duran be, and hereby is, made an honorary citizen of the City of Hutchinson and is designated as ambassador extraordinary for the City wherever he may travel. BE IT FURTHER RESOLVED: THAT, said Luis Duran be assured that he shall have and receive all the rights, benefits and responsibilities which shall devolve to said citizenship. BE IT FURTHER RESOLVED: THAT, the name of Luis Duran shall be inscribed in the records and minutes of this City as a memorial that he is made a citizen, for the edification of posterity. Given under my hand and seal this 18th day of May, in the year of our Lord, nineteen hundred and eighty -nine and of our City this one hundred thirty third. Z., Paul L. Ackland Mayor City of Hutchinson 0 / (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: June 16th, 1989 TO: Mayor and City Council`s FROM: City Engineer RE: Curb and Gutter Graham Street Attached is a request for the private construction of curb and gutter. The estimated cost of construction is $2,270.00. Based on past policy, the property owners would be required to pay Engineering Fees up to 10 %. If they have someone use the City plan and stake it, the charge would be 5 %. If the City Crew stakes it, the charge would be 10 %. MVP /pv attachment Wa44& ti 1 Marlow V. Priebe City Engineer ��Nr June 9, 1989 City Council of Hutchinson City Hall 37 Washington Avenue W. Hutchinson, MN 55350 Gentlemen: BY We, the property owners of 601 Graham Street, 602 Graham Street, and 603 Graham Street, request approval to have Jim Hanson install curb and gutter at our respective locations. Thank you for your consideration. s.T ry Holtz 601 Graham Street Hutchinson, MN 55350 Cz s /Darwin Hoeft d 602 Graham Street Hutchinson, MN 55350 —&�g 6a&Z2�--- s aul Be er 603 Graham Street Hutchinson, MN 55350 0 1p �� June 12, 1989 Mr. Gary Plotz City Hall 37 Washington Ave. West Hutchinson, MN 55350 Dear Mr. Plotz: I am writing on behalf of a church committee from Christ the King Lutheran Church, 1040 South Grade Road, Hutchinson, Minn. Our church would like permission to use Library Square in downtown Hut- chinson for our Rally Sunday church services on September 10, 1989. If the City grants permission of our request, we would like the use of the Square from approximately 10:00 a.m. to 2:00 p.m. We would provide our own seating arrangements. Please contact me, Pastor Jon Lindekugel, or Pastor Randy Chrissis if you have any further questions. We will be waiting for your reply. Sincerely, CHRIST THE KING LUTHERAN CHURCH Bonnie J. Westmiller, Committee Representative 0 HUTCHINSON POLICE DEPARTMENT MEMORANDUM TO Mayor and Citv Council Steven C. Madson, Chief of Police SUBJECT Tempory Street Closing DATE 6 -22 -89 I have received a request from Pure Culture Products Inc. (Hercules Inc.) to temporari close Adams Street between Washington Avenue and 1st Avenue NE. The closing would be between 1:00 p.m. and 4:00 p.m. on 7- 19 -89. The purpose of the temporary closure is to conduct a special program on Environmential Issues with approximately one hundred guests in attendance. I would recommend approval of the temporary closure. 0 eO 2 ORDINANCE NO. 1, 2ND SERIES AN ORDINANCE ADOPTING A REVISION AND CODIFICATION WITH CERTAIN ADDITIONS AND DELETIONS, OF ALL ORDINANCES OF THE CITY OF HUTCHINSON, MINNESOTA, PURSUANT TO AUTHORITY GRANTED IN MINNESOTA STATUTES, SECTION 415.021, EXCEPT SUCH ORDINANCES AS ARE NUMBERED AND CITED IN THE TEXT OF CHAPTERS 1 THROUGH 10 AND CHAPTERS 12 THROUGH 14, INCLUSIVE, COMMONLY REFERRED TO AS REFERENCE LEGISLATION), AND ALSO EXCEPT SUCH ORDINANCES AS ARE DESCRIBED IN THE CATEGORIES LISTED IN CHAPTER 20, (COMMONLY REFERRED TO AS SPECIAL LEGISLATION); ESTABLISHING A NAME FOR SAID CODIFICATION, MEANS OF CITATION, EFFECTIVE DATE, NOTICE AND PRINTING PROCEDURE, SPECIFICATIONS AND INSTRUCTIONS; AND, PROVIDING PENALTIES FOR THE VIOLATION THEREOF. 9—a THE CITY OF HUTCHINSON DOES ORDAIN: Section 1. Adoption. All ordinances of the City of Hutchinson, Minnesota, heretofore adopted, except such ordinances as are numbered and cited in the text of Chapters 1 through 10 and Chapters 12 through 14, inclusive, and also except such ordinances as are categorized in Chapter 20, should be and are hereby revised, codified, and adopted as set forth in that certain document known as the CITY CODE OF THE CITY OF HUTCHINSON, MINNESOTA, pursuant to authority granted by Minnesota Statutes, Section 415.021. Section 2. Citation. The CITY CODE may be cited as "City Code, Sec. Section 3. Effective Date, Printing and Notice of Availability. The CITY CODE shall be effective on July 1, 1989. The City Administrator shall cause said CITY CODE to be printed in looseleaf form and copies thereof in a substantial quantity made available for distribution to the public at a reasonable charge, the exact quantity, charge, and printing specifications to be more specifically determined by the City Council. The City Administrator shall cause Notice of Availability of copies to be published in the official newspaper for at least two (2) successive weeks prior to such effective date, which notice shall state that copies of the CITY CODE are available at his office for general distribution to the public at a reasonable charge. Section 4. Prima Facie Evidence. Such codification, known as the CITY CODE, is hereby declared to be prima facie evidence of the law of the City of Hutchinson, Minnesota. 9—a Section 5. Effective Date and Preservation of Rights and Obligations. This ordinance shall take effect upon adoption, provided, however, that the adoption of such CITY CODE shall not is affect or impair any act done, right vested or accrued, proceeding, suit or prosecution commenced, prior to such effective date and under ordinance provisions then in effect, but the same shall survive to a conclusion thereof. It being the express intent of this Section that no offense committed, liability, penalty or forfeiture, civil or criminal, under ordinance provisions in effect prior to the effective date of the CITY CODE be in any way affected by the adoption thereof. Section 6. Penalty. Every person violates the CITY CODE when he intentionally performs an act therein prohibited or declared unlawful, and upon conviction thereof, shall be sentenced as for a misdemeanor to not more than ninety (90) days or a fine of not more than $700.00, or both, or, as for a petty misdemeanor, sentence of a fine of not more than $200.00. Adopted by the City Council of the City of Hutchinson, Minnesota, on the 27th day of June , 19 89 0 APPROVED: Mayor Seal Attest: City Administrator (Publication in the Hutchinson Leader on the 29th day of June 19 89 -2- 0 DAVID H. ARNOLD CHARLES R. CARMICHAEL GARY D. MCDOWELL STEVEN A. ANDERSON G. BARRY ANDERSON STEVEN S. HOGE LAURA E. FRETLAND DAVID A.BRUEOGEMANN JOSEPH M. PAIEMENT JAMES UTLEY JULIA A. CHRISTIANS RICHARD G. M,GEE June 22, 1989 AiRNOLD & MGDOWELL ATTORNEYS AT LAW 101 PARE PLACE HUTCHINSON, MINNESOTA 55350 ((512) 587-7575 Mr. Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 TELECOPIER(612)587 4096 RESIDENT ATTORNEY G. HARRY ANDERSON Re: Hutchinson Codification Our file No. 3188 -87 -0031 Dear Gary: OF GOUNSPL WILLIAM W. CAMERON PAUL D. DOVE 5881 CEDAR LAKE ROAD MINNEAPOLIS, MINNESOTA 55416 (612) 545 -9000 MN TOLL FREE 800- 343 -4545 TELECOPIER(612) 545 -1793 501 SOUTH FOURTH STREET PRINCETON. MINNESOTA 55371 (012) 389- 2214 TELEOOPIER(612) 3B9 -5506 As I promised this past Monday at the special City Council meeting, this letter will summarize those code provisions in the new Hutchinson City Code which are new or contains significant revisions. I have included copies of most of the new Code provisions referred to in this letter and in a few selected instances, I have also included copies of the old Code provisions for comparison purposes. I would direct the attention of the Council to the following: 1. Section 2.09 Emergency Succession. This provision is new and is in response to much emergency preparedness legislation in the last several years. It is similar to provisions used in other communities. 2. Section 2.12 Worker's Compensation. This section provides worker's compensation coverage for public officials as requested by the City Council. 7- �0 Mr. Gary D. Plotz June 22, 1989 . Page 2 3. Section 2.50 Boards and Commissions. Note the restriction on length of membership to two (2) full terms or ten years, whichever is lesser. There has been at least one request to change this policy. 4. Section 2.70 Disposal of Abandoned Motor Vehicles Unclaimed Property and Excess Property. This section is substantially rewritten and combined many of our old ordinances dealing with this subject. Subdivision 2 dealing with abandoned property does require a resolution from the City Council declaring the property to be abandoned, which is a change from past practice. 5. Section 2.75 Numbering Building Addresses. This section requires owners to place house numbers on property based on specifications determined by the City Council and on file with the City Administrator. I would assume Hutchinson has a similar ordinance already, although my copy of the Ordinance Book does not include it. 6. Section 4.02 Permit Fees. This section allows permit fees to be set by resolution and eliminates the need for ordinances on this subject. 7. Section 5.80 Nudity or Obscenity Prohibited. Prior Hutchinson Ordinance Section 950 was vague, and therefore, in all probability constitutional defective. This section is based on recent Minnesota legislation and recent Minnesota and federal court cases and is probably constitutional. I have enclosed copies of both prior Section 950 and proposed Section 5.80. 8. Section 6.04 Fixing License Fees. This section once again allows business licensing fees to be set by resolution. 9. Section 6.25 Taxicabs. This section has added a new chapter for the licensing of taxicabs. 10. Section 6.26 Gambling. Section 6.26 has revised the City's gambling ordinance to conform to amendments to State law in the last several years. il. Section 8.05 Traffic Congestion. This ordinance was proposed based on an ordinance in Oregon. I am enclosing a copy of the ordinance for your review. This is the so- called "cruising" ordinance to which I have made prior reference. I am reserving comment on this particular ordinance until Tuesday evening. Mr. Gary D. Plotz is June 22, 1989 Page 3 12. Section 8.09 Recreational Vehicles. This ordinance is entirely new as the use of recreational vehicles, all - terrain vehicles and motorized bicycles has greatly increased since the 1974 Hutchinson Code was adopted. I am also enclosing a copy of Section 8.10 dealing with all- terrain vehicles. 13. Section 8.99 Violations. This section does give the City greater flexibility in charging violations as misdemeanors or petty misdemeanors. 14. Section 9.06 Parking Hours. Subdivision 2 allows the Council to have the Chief of Police designate no parking zones. I have not included a copy of this particular provision as it is fairly straightforward. 15. Section 10.06 Animal Licensing. This section is significant in that it is a good example of the benefit of the new Code. This section is a reorganization of many different provisions of the former 1974 Hutchinson M Code and also brings the City into compliance with State law on the subject of the "holding" period for animals seized and impounded. My recollection is that the prior code covered these issues in approximately seven or eight different places (see for example, Sections 10.15, 10.10, 1005, 6.10, 955.25 and others). 16. Section 10.40 Curfew. There is an error in the draft as presented to you. This draft is identical in terms of the persons covered as old code Section 910. The error has been corrected and the Council will need to make a policy decision as to which version is preferred. Under the version proposed by staff and codified, the curfew would apply to individuals 16 years of age and under. Under the old version, the curfew would not apply to persons who were at least 16 years of age. 17. Section 10.41 Offense Use of Sound Amplifying Equipment. This particular ordinance is new and is suggested at the request of the police department to help control problems in the park and elsewhere. At the time I became City Attorney in January, 1987, this was one of the first issues that I discussed with then Chief of Police Dean O'Borsky. A number of surveys have been done of surrounding communities and this ordinance is ultimately what was suggested by the codifiers. 18. Section 10.42 Disorderly Conduct. This section was revised to reflect constitutional concerns with the prior disorderly conduct statute which was felt to be too vague. Mr. Gary D. Plotz June 22, 1989 Page 4 19. Section 10.44 Disorderly Conduct - Noisy Parties. This particular ordinance is an attempt to control a specific problem and is self - explanatory. 20. Section 10.51 Worthless Checks. I have not included a copy of this statute for your review, but the only distinction worth noting is that the change from the prior code allows the City to charge worthless check violations as ep ttY misdemeanors which will eliminate significant expense associated with prosecuting worthless checks. The City would still have the option to prosecute worthless checks as a misdemeanor and if the offense is serious enough, to refer the check to the County Attorney for prosecution. The entire revised Code has been delivered to Marilyn's office for review by anyone who might want to examine it. I am sending a copy of this letter, rather hastily prepared, I'm afraid, to each of the many individuals who had input into the ordinance so that if there are significant changes that I have missed that should be brought to the Council's attention, those individuals can alert me to include those changes in our discussion next Tuesday evening. You will find a number of ordinances that were adopted in recent years that were included in the Code without change. Some of these ordinances are not optional (for example the water treatment ordinance is fairly well established by State law and although all agree it is not a model of draftsmanship, that problem rests with the State of Minnesota). We will also be adopting the flood plain ordinance as part of the codification and I believe the Council is fairly well acquainted with that particular ordinance which again is largely mandated by State law and is lengthy, to say the least. Finally, the Uniform Fire Code, the Uniform Building Code and the Minnesota Highway Traffic Regulation Act are all adopted by reference. I would be happy to answer any questions. Best personal regards. Very truly yours, RNOL D & M DOWELL G G. Barr Anderson GBA:lm Enclosures CC George Field James Marka Marlow Priebe Randy Defries Dolf Moon Steve Madson 0 1 RESOLUTION NO. 9021 CITY OF HUTCHINSON RESOLUTION FOR PURCHASE L. J The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR One Cemetery Hydrant 1,191.'5 Hydrant Installation Cemetery Yes Juul Contracting 16,000' Sewer Televisirg4,780.110 Televising of Sewer WWTP Yes Visu -Sewer T- Shirts 3,483. 0 Team T- Shirts Rec. Yes Quade's Print Sho Pitching Machines,Ball and Bats 2,565. 0 Equipment Rec. Yes Kokesh Athletic 2 Five - Drawer Units & 1,112.. 0 Files Eng. Yes Copy Eqmt. Inc. 3 Planhold Files Fiberglass Rod & 3 -Sec. Eng. Yes Brunson Instrument Chicago Rod 260. 0 Survey Equipment low The following items were authorized due to an emergency need: ITEM COST Date Approved: June 27. 1989 Won made by: Seconded by: PURPOSE I DEPT. IBUDGET I VENDOR Resolution submitted for Council action by: 1__A_ C (612) 587.5151 JWHUTCHINSON, CITY OF HUTCHINSON WASHINGTON AVENUE WEST MINN. 55350 M E M O R A N D U M DATE: June 23, 1989 TO: City Council ------------------------ - - - - -- FROM: Sub - Committee ------------------------ - - - - -- SUBJECT: Recommendation On Selection of Architectural Firm -- — — — — — — — — — — — — — — — — — — — — — — — — — — — — Paul Ackland, Marlin Torgerson and Gary Plotz met and reviewed the proposals and related cost. Our unanimous recommendation is to select Short-Elliott- Hendrickson with Orfield & Associates and authorize entering into the necessary agreements. References are in the process of being checked out. /ms ta, (612) 587.5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55A5� JUNE 6, 1989 0 TO: MAYOR & CITY COUNCIL ----------------------------------------------- ------ - - - - -- FROM: KEN MERRILL, FINANCE DIRECTOR ---------------------------------------------------- -- - - -- SUBJECT: CITY HALL FINANCING ------------------------------------------------ ----- - - - - -- The Mayor asked to review what our current dollars are and what financing option might be available. If an assumption, having not undertaken the study, if the dollars needed were $500,000 Potential funding could be as follows in part or all: 1989 funds on hand $111,000 (includes roof$) 1990 funds 200,000 (using all additional funds from Utility contribution) General Fund Balance 100,000 Fund transfer Balance 89,000 0 Sources for balance would be: State low interest loan from the energy investment loan fund. Lease Purchase financing. 0 O Q- At this time, we continue to recommend the substitution of the Consolidated Electric Co. on this project at the initial increase cost of $5,000. Consolidated Electric Co. has been in the water treatment control business since 1922 and is one of the stable organizations in the industry. They have supplied a number of the existing controls and control panels in the plant and have a history of good performance. Looking at the difference in the initial cost, we strongly recommend award of Section II, Control Modifications, to Quade's Inc. and recommend that Consolidated Company equipment be used on this project to avoid any potential future problem that could be associated with a rellitively new firm in the industry. Charles S. Barger, P.E. `` RIEKE CARROLL MULLER ASSOCIATES, INC. 10901 red circle drive CSB /jj box 130 c: Randy DeVries, City of Hutchinson minnetonka, minnesota 55343 612- 935 -6901 tll-, 5% June 20, 1989 Jl,M1,19E9 City Council gy City of Hutchinson s8�9Sb£8���0 37 Washington Avenue West Hutchinson, MN 55350 RE: Filter Rehabilitation and Control System Modification RCM Project No. 14007.01 Gentlemen: As directed by the City Council, Randy DeVries, Arvind Desai and myself, spent Monday, June 19, 1989 with representatives of Custom Control Technology, Inc. We first traveled to Blaine City Hall where we met Mr. Al Doberstein, Vice President of Engineering and Mr. Quint Bocchi a manufacturers representative. Custom Control Technology has been involved in Blaine since 1981 when they became involved in programming and implementing revisions to the well pump controls and lift station monitoring systems. The existing control systems have been basically JJ� replaced over the past seven years and expanded to incorporate added wells and lift stations. rieke carroll We next visited Coon Rapids where we observed a recently installed mc' new control panel and then traveled to their manufacturing and �associates' q' eatss assembling facilities outside Stanchfield, Minnesota. The Company c 11 cts appears to revolve around the expertise of Mr. Doberstein and two andsurvevors technicians working with him. Their past experience has heavily equalopponunity involved in system evaluations, maintenance and service operations, and employer the upgrading to existing control systems. As a whole, we were impressed with Mr. Doberstein's experiences and control philosophy. The company is relatively new in this business and is just beginning to branch out in the manufacturing segment of the control industry. At this time, we continue to recommend the substitution of the Consolidated Electric Co. on this project at the initial increase cost of $5,000. Consolidated Electric Co. has been in the water treatment control business since 1922 and is one of the stable organizations in the industry. They have supplied a number of the existing controls and control panels in the plant and have a history of good performance. Looking at the difference in the initial cost, we strongly recommend award of Section II, Control Modifications, to Quade's Inc. and recommend that Consolidated Company equipment be used on this project to avoid any potential future problem that could be associated with a rellitively new firm in the industry. Charles S. Barger, P.E. `` RIEKE CARROLL MULLER ASSOCIATES, INC. 10901 red circle drive CSB /jj box 130 c: Randy DeVries, City of Hutchinson minnetonka, minnesota 55343 612- 935 -6901 tll-, F 'A(612) 587.5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: June 21, 1989 TO: Mayor and City Council PROM: City Engineer RE: Project No. 89 -03 Downtown Sprinkler System Attached is the revised proposal from Donohue which includes all of the changes requested at the last Council Meeting. Phase I — Preliminary Study is listed as $4,500.00. The total for Part 1 has not changed. The costs for Part 2 have increased since the scope is now in line with what we had intended. 0 MVP /pv attachment 0 Marlow V. Priebe City Engineer ENGINEERING AGREEMENT DESIGN AND CONSTRUCTION RELATED SERVICES DOWNTOWN FIRE SPRINKLER SYSTEM City of Hutchinson, Minnesota This Engineering Agreement, is made and entered into this day of 1989 by and between the City of Hutchinson, Minnesota, hereinafter called the Owner, and Donohue & Associates, Inc., Maple Grove, Minnesota, a corporation, hereinafter called the Engineer. WHEREAS, the Owner has requested design services, contract administration, construction staking, and resident inspection services (construction related services); and WHEREAS, the Owner wishes to have a specific contract with the Engineer to provide design and construction related services. NOW, THEREFORE, in consideration of these premises in the covenants, agreements and payment hereinafter mentioned, the Owner and the Engineer hereby mutually agree as follows: ARTICLE 1 - DESCRIPTION OF PROJECT The services described under Article 2 of this Agreement shall be provided during the design and construction of the facilities hereinafter mentioned. This project involves adding fire protection systems in an area within the central commercial district of Hutchinson, Minnesota. Specifically it involves adding fire protection to the basement floors of businesses between 2nd Avenue North and 3rd Avenue South along Main Street, and to the buildings housing the Hutchinson Theater on Washington Avenue, the Nemitz Paint building on 1st Avenue South, the R. Cameroth building on 2nd Avenue South, and the American Legion on 3rd Avenue South. A total of 49 buildings are involved in the addition of the fire protection system. The 49 buildings presently have water service for potable water needs via existing watermains either in the public streets or alleys within the central commercial district. The present potable water service has been deemed too small in capacity to provide the fire sprinkler flow for the businesses. It has been determined by the Owner that no hydraulic study of the watermain is required and, therefore, in the preparation of this Agreement the Engineer understands that the present watermains have sufficient flow capacity and static pressure to provide the fire flow needs of the businesses. TICLE 2 - SCOPE OF ENGINEERING SERVICES The scope of engineering services is separated into two parts: Part 1, Design of the project, consisting of plans and specifications for construction, Part 2, Construction Related Services provided during the construction stage of the project. 0 Part 1 - Design Services Since the Owner has determined that the City's existing watermains are adequate to provide both fire flow and pressure requirements for the downtown project area, the main focus in design will be on the service distribution network, both externally and internally, for the buildings. The tasks to be performed under each phase of Part 1 are as follows: Phase I - Preliminary Study • Acquire aerial mapping, plat mapping, and as -built underground utilities plans in reproducible mylar form from Owner. (One trip included) • Acquire City standards and other data relative to the design and specification of the work. o Obtain hydrant fire flow test data from the Owner, including static pressure, flow rate, and residual pressure, from existing hydrants on and adjacent to the project area. o Contact regulatory agencies - Minnesota Department of Health (MN /DOH), Minnesota Department of Transportation (MN /DOT) - relative to requirements of construction. iso Evaluate data and information obtained relative to the two alternatives. • Prepare rough construction cost estimates for each alternative. • Prepare alternative recommendation and review findings with Owner's representative(s). (One meeting included) • Obtain alternative selection from Owner. Phase II - Interior Fire Protection Design o Acquisition of building plan layouts from Owner for each structure to be sprinkled. o Field reconnaissance of each structure to verify accuracy of plan layouts and to interview and determine with building owner(s) and the Fire Marshall the fire protection requirements for the basement of each structure. o Preparation of typical details and standards of construction for a fire sprinkling system for each structure's basement, with riser(s) for future sprinkling of upper levels as directed by the Owner. o Preparation of technical specifications for interior fire sprinkling systems. o Review of plans and specifications with the local Fire Marshall and Owner once during preparation and once upon substantial completion of the documents. o Preparation of an estimated construction cost for the work. Phase III - Exterior Fire Protection Design • Perform site surveys to augment mapping data already collected. • Preparation of plans on a 40 or 50 scale format; plans to include appropriate construction details. • Preparation of specifications in the format of the Engineers Joint Contract Documents Committee (EJCDC). • Preparation of permit forms for submittal by Owner to regulatory agencies, i.e., MnDOH & MnDOT. (Note: Permit fees to be paid by Owner). • Review the construction contract documents with the Owner's representative once during preparation and once again at the time of substantial completion. • Preparation of an estimated construction cost for the work. • Provide up to a total of 25 sets of contract documents for permit submittals and bidding purposes. • Assist the Owner in bidding the work. (Note: This work is limited to 8 hours of professional engineer's time. Additional time will be billed on an hourly basis). o Preparation of a recommendation of award of contract. Part 2 - Services During Construction It is the intent of Donohue & Associates to provide full time inspection services for the exterior utility work and final cleanup. Inspection work to be done during the course of installing interior fire services will be part time only. A final inspection of the interior of the buildings for final cleanup, etc. is also included in this Agreement. During construction, the Engineer will perform the following tasks: o Provide full time utility inspector during construction outside of the buildings. The exterior utility work, the final cleanup of the outside area, installation of sidewalk, curb & gutter, and roadway, etc. is 0 11 0 anticipated to be accomplished during the construction phase in 1990. As shown on the schedule, it is anticipated that this construction phase will take place between May 14, 1990 to July 16, 1990. It is our intent to provide one full -time inspector during this period of construction. Additional time will be billed on an hourly basis. • Provide part time utility inspector for interior construction. The interior fire services work will be performed for an extended period of time estimated to be from Oct., 1989 thru April, 1990. We will provide one day of inspection per week during this period. Additional time will be billed on an hourly basis. • Construction staking. The construction survey work will consist of profiling the existing curb and gutter and restaking the curb and gutter at the same grades as presently exist. No change in alignment either horizontal or vertical is anticipated or included for Main Street or for any of the side streets. o Construction engineering /construction management. - Conduct a preconstruction conference with representatives of the contractor, Engineer, Owner, and affected utilities. - Furnish a construction engineer who would visit the sites at intervals appropriate to the stage of construction to become generally familiar with the progress and quality of the work and to determine, in general, if the work is proceeding in accordance with the contract documents. During such visits and on the basis of on- site observations, the Engineer would keep the Owner informed of the progress of the work, would endeavor to guard the Owner against defects and deficiencies in the work of the contractor, and would recommend to the Owner rejection of work found not in conformance with the contract documents. Review shop drawings as required of the contractor by the contract documents. - Prepare contract change orders for Owner execution, field modifications for adjustments not requiring extra time or money, and perform other construction - related administration during the project. Process monthly applications for payment submitted by the Contractor and forward to the Owner for execution with recommendations for approval and payment. - Perform a field observation of the completed contract before recommending final payment as set forth in the application from the Contractor. Where applicable, witness field testing of the facilities furnished under each contract to assist in determining conformance with the contract documents. o Revise the original tracings upon the completion of the project in accordance with information supplied by the contractor and provide the Owner with one set of reproducible revised drawings. ARTICLE 3 - RESPONSIBILITIES OF THE OWNER The scope of services and the estimated compensation are based on the understanding that the Owner will: a. provide a person authorized to act as the Owner's representative to accept completed documents during the course of the design and construction. b. obtain right -of -entry approval for pre- design and design purposes from the owner(s) of all buildings that require sprinkler systems. C. obtain right -of -entry or easements for construction of sprinkler systems from the Owner(s) of these buildings. d. perform negotiations for easement and right -of -way acquisition and right - of -entry and preparation of legal documents for same if necessary. e. provide general layouts of the proposed watermains and services. f. provide current as -built documents showing the exact location of existing facilities both visible and underground, especially sewer and water service locations. g. review plans and proposed design concepts in a timely manner at least twice during the design phase of the contract. h. decide which design alternative that the final design should encompass. The design alternatives as discussed are to tap off of the existing 12- inch watermain in Main Street or install new 8 -inch watermains under the sidewalks on both sides of Main Street from which new services to the buildings will be tapped. (Note: It is imperative that this decision be made immediately in commencing the design in order to accomplish the work per the indicated schedule.) i. provide mapping and other data as specified hereinbefore from which Donohue will develop the plans for the project. j. provide payment for the services of a geotechnical engineering consultant for soil borings or other subsurface explorations necessary to secure information for design purposes. The contract for the investigation shall be between the Owner and the geotechnical consultant and the cost shall be paid by the Owner. k. make decisions in a timely manner for design options for the project. 1. pay all permit and use fees. ARTICLE 4 - ANTICIPATED PROJECT SCHEDULE June 13, 1989 Council recommends award of proposal. June 27, 1989 Council approves Engineer's agreement for project. June 28, 1989 Donohue begins Part 1, Phase I design services. July 11, 1989 Donohue completes Part 1, Phase I design services. July 12, 1989 Review meeting w /Owner's representative; design alternative selected. July 13, 1989 Donohue begins Part 1, Phases II & III design services. July 28, 1989 Donohue submits preliminary design to City for review. August 4, 1989 Preliminary design review meeting with City of Hutchinson. August 7, 1989 August 18,1989 August 22, 1989 September 21, 1989 September 26, 1989 . October 1989 thru April 1990 May 14, 1990 July 16, 1990 ARTICLE 5 - COMPENSATION Donohue begins preparation of final plans and specifications. Final plans and specifications completed. Council authorizes bidding of project. Bid opening. Council approves award of construction contract. Contractor completes all inside interior fire sprinkling work. Contractor begins exterior utility work. Contractor completes exterior utility work and final cleanup. Compensation for these services will be a lump sum for Part 1 and on an hourly basis for Part 2 in accordance with the Engineer's hourly fees and rates in effect at the time the services are performed. The Engineer will bill the Owner monthly for the services provided plus other expenses incidental to the project such as printing, meals, mileage and other direct expenses. Payment will be due 30 days after the billing date. Donohue's general conditions are in effect and are attached for your review. The fees for these services are: Part 1: Phase I - Lump Sum $4,500 Phase II & III - Lump Sum $35,300 u Part Estimated Per Diem $41,300 ARTICLE 6 - STATEMENT OF RESPONSIBILITY This Agreement shall not be construed as giving the Engineer the responsibility or authority to direct or supervise construction means, methods, sequences, techniques, procedures, or safety methods used by the contractors or subcontractors performing the actual construction. Neither observations by the Engineer nor inspections,, tests, or approvals by any other party shall relieve the contractor from his obligations to perform the work in accordance with the requirements of the contract documents. The contractor has ultimate responsibility to monitor all his work so as to ensure proper quality and completion within the contract time. Limitations of Authority of the Construction Inspector: Except upon written instruction or direction from the project engineer, the construction inspector shall not: a. Exceed limitations on Engineer's /Inspector's authority as set forth in the contract documents. b. Undertake any of the responsibilities of contractor, subcontractors or contractor's superintendents, or expedite the work. C. Advise on or issue directions relative to any aspect of the means, methods, techniques, sequences or procedures of construction unless such is specifically called for in the contract documents. d. Advise on or issue directions as to the safety precautions and programs. e. Authorize Owner to occupy the project in whole or in part. f. Participate in specialized field or laboratory tests. g. Issue stop work order. The resident construction inspector will advise the project engineer who may recommend to the Owner that a stop work order be issued. ARTICLE 7 - CHANGE OF SCOPE Statements in this Agreement which relate to compensation, completion dates, time schedules, interest rates, and similar matters are based upon conditions prevailing at the time of Agreement preparation. If more than three months are permitted to elapse between the presentation of this document to the Owner and the time at which the Engineer is given authority to proceed, this Agreement will be subject to review. Recognition of the need for such a review will not in itself be a basis for voiding this Agreement. If services different from those identified in this Agreement are required of the Engineer as a result of subsequent investigations, changes in regulatory agency requirements or interpretations, or upon a direction of the Owner, the Engineer and the Owner agree to renegotiate the standard agreement. The additional services and compensation shall be negotiated and the Engineer shall not proceed with additional services until approved by the Owner and the appropriate regulatory agency if required. Preparation for and attendance at meetings initiated by the Owner which have not been included in the scope of engineering services shall be paid for in addition to the compensation stated herein. Compensation will be computed on an hourly basis plus expenses. IN WITNESS WHEREOF, the City of Hutchinson, Minnesota and Donohue & Associates, Inc. have respectively caused this Agreement to be duly executed as of the day and year indicated. DONOHUE & ASSOCIATES, INC. 4eP. Hoff President Division Manager es R. Miller Associate M /A /CI8 11 CITY OF HUTCHINSON, MN GENERAL TERMS AND CONDIIIONS Effective November 1, 19e7 .. Donohue will bill the Owner monthly with net payment due in ten (10) days. gills will detail hours and other fees <harg by standard job classifications. Client requests for copies of original source documents will be billed as additio services at the rates in effect at the time of the request. Any sales or use taxes imposed upon provision of profession services under this agreement and in effect on the date of the bill will be added to the invoice amount and billed to the Owner. Past due balances shall be subject to a service charge at a rate of 1.5% per axsnth. In addition, Donohue my, •£fez {Swing seven (7) days written notice, suspend service under any agreement until the Owner has paid in full all amounts due to services rendered and expenses Incurred, including a service charge on past due invoices. 2. The stated fees and scope of services constitute our best estimate of the fees and tasks required to perform the services as defined. This agreement, upon execution by both parties hereto, can be amended only by written instrument signed by both parties. For those projects involving conceptual or process development services, activities often cannot be fully defined during initial planning. As the project progresses, facts uncovered may reveal a change in direction which wy alter the scope. Donohue will promptly inform the Owner in writing of such situations so that changes In this agreement can be renegotiated as required. 3. Costs and schedule Commitments shall be subject to renegotiation for delays caused by the Owner's failure to provide Specified facilities or information or for delays caused by unpredictable occurrences Including, without limitatior., fires, floods, riots, strikes, unavailability of labor or materials, delays or defaults by suppliers of materials or ser- vices, process shutdowns, acts of Cod or the public enemy, or acts or regulations of any governmental agency. Temporary delays of services caused by any of the above which results in additional costs beyond those outlined may require renego- tiation of this agreement. 4. Donohue will maintain insurance coverage for: Worker's Compensation, General Liability, Automobile Liability, Avlatior.. and Professional Liability. Donohue will provide specific Limits upon request. If the Owner requires coverages or limits I. addition to those in effect as of the date of the agreement, premiums for additional insurance shall be paid by the Amer. 3. Donohue and the Owner agree that the overall liability for the actual, alleged, or threatened discharge, dispersal, release, or escapement of pollutants, and the responsibility for the ownership and maintenance of any toxic, hazardous, or asbestos materials relating to the project, remain with the Owner. Donohue and the Owner acknowledge that Donohue's pro- fessional liability policy does not apply to claims arising out of the actual, alleged, or threatened discharge, disper- sal, release, or escapement of pollutants. Therefore, the Owner agrees not to bring a claim against Donohue relating to the uninsured Liability referenced above. Furthermore, the Owner agrees to Indemnify and hold harmless Donohue for claims against Donohue by • -third party for the uninsured liability referenced above. Donohue agrees to perform the services to - the normal accepted standard of care, and to assume the liability resulting from a finding of gross negligence. 6. When Donohue, subsequent to execution of an agreement, finds that specialized equipment must be purchased to provid* Special services outside the scope of services, the cost of such equipment and /or special services will not be added to the agreed fees until the Owner has been notified and agrees. 7. The Owner agrees to provide such legal, accounting, and insurance counseling services as may be required for the project. B. Termination of this agreement by the Owner or Donohue shall be effective upon seven (7) days' written notice to the other party. The written notice shall include the reasons and details for termination. Donohue will prepare a final invoice Showing all charges incurred through the data of tezmination: payment is due As stated In paragraph 1. If the Owner violates any of the agreements entered into between Donohue and the Owner or if the Owner falls to carry out any of the duties contained in these terms and conditions, Donohue may, upon seven (7) days' written notice, suspend services without further obligation or liability to the Owner unless, within such seven (7) day period, the Owner remedies such violation to the reasonable satisfaction of Donohue. 9. Reuse of any documents pertaining to this project by the Owner on extensions of this project or on any other project shall be at the Owner's risk. The Owner agrees to defend, indemnify, and hold harmless Donohue from all claims, damages, and expenses including attorney's fees "Lsing out of such reuse of the documents by the Owner or by others acting through the Owner. 10. Donohue will provide all services in accordance with generally accepted professional practices. Donohue will not provide or offer to provide services inconsistent with or contrary to such practices nor make any warranty or guarantee, expressed or Implied, nor to have any agreement or contract for services subject to the provisions of any uniform commercial code. Similarly, Donohue will not accept those terms and conditions offered by the Owner in its purchase order, requisition, or notice of authorization to proceed, except as set forth herein or expressly accepted in writing. Written acknowledgement of receipt, or the actual performance of services subsequent to receipt of such purchase order, requisition, or notice of authorization to proceed is specifically deemed not to constitute acceptance of any terms or conditions contrary to those set forth herein. 11. Donohue intends to serve as the Owner's professional representative for those services as defined in this agreement and to provide advice and consultation to the Owner as a professional. Any opinions of probable project Costs, approvals, and other decisions made by Donohue for the Owner are rendered on the basis of experience and qualifications and represent our professional judgment. 12. This agreement shall not be construed as giving Donohue the responsibility or authority to direct or supervise construe tlon means, methods, techniques, sequence, or procedures of construction selected by contractors or subcontractors or the safety precautions and programs incident to the work of the contractors or subcontractors. 13. Donohue is an affirmative action employer and operates under Executive Order 11246. (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN, 55350 M E M O R A N D U M DATE: June 2, 1989 TO: MAYOR AND CITY COUNCIL ------------------------ - - - - -- FROM: RANDY DEVRIES_ DIRECTOR OF WATER AND WASTEWATER OPERATIONS SUBJECT: BUILDING PERMIT —FEE —FOR —RCM — PROJECT —14007.01 — -------———-------- - — — — — — I recommend that the City Council waive the Building Permit fee for RCM project 14007.01. This is the filter rehabilitation and control project. RD /pl 1] (612) 587 -5151 HUTCH' CITY OF HUTCHINSON i 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN, 55350 M E M O R A N D U M DATE: June 27, 1989 TO: — — — Mayor $ City Council _ — — —._ FROM: — — — Water Billing Department — — — — — — — — — — — — — — — SUBJECT: — — — Delinquent water and sewer accounts—for June — ------------------- - - - — — — Attached is a listing of the delinquent water and sewer accounts for the month of June. Recommend water service be discontinued on Monday, July 3rd, 1989 at Noon. • A Tom Hoffman Gary Aanderude 626 Brown St 120 Century Av E Hutchinson MN 55350 Hutchinson MN 55350 626 Brown St 120 Century Av E 1- 270 - 0626 -055 1- 295 - 0120 -072 48.95 214.19 Jane Mulligan Andrew Ross 595 Franklin St S 645 Franklin St S' Hutchinson MN 55350 Hutchinson MN 55350 595 Franklin St S 645 Franklin St S 1- 395 - 0595 -023 1- 395 - 0645 -022 147.88 114.39 rcmis'-s %G181 Civtl Steve Larson Rick Weispfenning 127 Hassan St N 504 Hassan St S Hutchinson MN 55350 Hutchinson MN 55350 127 Hassan St N 504 Hassan St S 1- 475 - 0127 -026 1 -480- 0504 -082 134.86 87.30 Elliotts Eatery Alton Wicklund 206 Main St N 605 Main St S Hutchinson MN 55350 Hutchinson MN 55350 206 Main St N 605 Main St S 1- 680 - 0206 -071 1- 685- 0605 -091 208.28 156.49 Greg Anderson Jim Watson 845 Grove St S 311 Martin Or N Hutchinson MN 55350 Bellevue NE 68005 845 Grove St S 1117 Lewis Av 1- 455 - 0845 -073 2- 635 -1117 -073 44.45 36.32 cc: Douglas Hickler cc: June Redman one e....— C} c - Darol Wylie 215 Division Av Hutchinson MN 55350 215 Division Av 1- 360 - 0215 -034 52.93 Gary Piehl 316 Grove St S Hutchinson MN 55350 316 Grove St S 1- 455 - 0316 -071 96.75 Promises 7/14/89 Margie Sales 26 Jefferson St N Hutchinson MN 55350 26 Jefferson St N 1- 565 - 0026 -053 24.56 cc: Roger Janousek 31 Main St N Hutchinson MN 55350 Promises 6/30/89 Myrna Cleveland 16761 View Pt Ln Huntington Beach 445 College Av 3- 330 - 0445 -081 57.46 0 CA 926f* V PARKS RECREATION • FORESTRY .Y 900 Harrington Street Hutchinson, Minnesota 55350 (612) 587.2975 SENIOR CENTER CIVIC ARENA t • 587 -6564 587.4279 TO: Mayor & City Council FROM: Dolf Moon, Director of Parks & Recreation DATE: June 19, 1989 RE: Grant Opportunity At the regular monthly Park & Recreation Board meeting in May, the board gave preliminary approval to the Crow River Arts Guild to present a grant proposal to the City Council. Terms of the grant are a 50/50 cost share for a three year period commencing in 1990. Total city outlay would be $30,000 to establish a fine arts program within the City of Hutchinson's Park and Recreation Department. klm cc: Gary Plotz, City Administrator q -,17 I\ con«Zt Tltl'ST A�� CROW RIVER Introducinv ... GUILD, Inc. The Crow River Arts Guild is a regional fine arts advocate, working to provide greater access to the arts. An important avenue for creating that access is through the regional artists because of their ability to perceive the strength of our community and project it with a striking clarity. The Crow River Arts Guild provides an important service by nurturing arts development and in recognizing the efforts of our local artists who provide this valuable resource. The Crow River Arts Guild incorporated as a public non- profit corporation in 1984 to encourage the arts in our region, to help local artists build a stronger identity and to enhance public access to arts activities for educational and cultural purposes. We are accomplishing these basic priorities in our programming and feel a strong need to move into a more visible role in providing arts services in the community to progress in our development. . P.O. Box 282 • Hutchinson, Minnesota 55350 • 587 -7ART ... An Arts Partnership The Park and Recreation department goals of serving the city with life -long recreation can be combined with our interests and resources for the benefit of the entire community as well as each participating party. By definition, recreation is the refreshment of body and mind after toil through a diverting activity. In reviewing the programming offered by Park and Recreation, it is obvious that the department does an exceptional job in providing athletic recreation and beautiful parks. However, in addition to, or instead of athletic activity, there are many who enjoy creative endeavors as a restive form of recreation. There is strong evidence of a need to provide this service for the people of Hutchinson. We are currently conducting a random telephone survey in the community and preliminary findings are that 81% want more arts activities, 74% favor an arts center, 60% said they would participate in an program for arts and 81% said they would support allocation of funds at sl /person for the arts. Through our network, we can help Park and Recreation meet this need. A great value is placed on community arts activities in similar communities where such services are already being offered. Many communities have had active arts programs operated by the city for over 20 years and 'now take great pride in their program as a community asset. The Arts Partners of Minnesota program fosters development of co- operative programs such as we are proposing and provides a financial catalyst in the form of federal matching funds to support their implementation. P.O. Box 282 • Hutchinson, Minnesota 55350 • 587 -7ART To develop recreational arts programming and facility. The Crow River Arts Guild will work with artists, arts organizations and citizens to develop arts programs and services which benefit the arts and the entire community. The Crow River Arts Guild will work as a liaison to the the arts community, government agencies and the public. The Crow River Arts Guild will develop programming including visual art classes, exhibitions, music discovery activities, writers workshops and topical discussions presented by local and national arts leaders. Programs would be offered for children, adults, senior citizens and handicapped by the Crow River Arts Guild, through the Park and Recreation department. Further, to use this opportunity to best advantage and to meet the program needs we propose the development of a facility and purchase of equipment (i.e. kiln, piano, etc). An arts facility would include office space which would serve as an information center for regional arts activities and as a ticket brokerage. Arrangements could be made for other organizations to co- operate on the use of the office. The arts center would include instructional space to facilitate the programs offered as well as individual artists' studios and a gallery. The high visibility provided by an arts center would provide greater accessibility to the program. It would quickly become a regional attraction thereby serving the daily interests of the people as well as a business community goal to draw more tourists to the area and provide greater variety of interests for those who visit our city. The Proposal: One for the Arts Beginning July 1, 1990, the Crow River Arts Guild will offer recreational arts programming for all populations in the City of Hutchinson. Programs would be implemented through the Park and Recreation department with approval of the Park and Recreation Board. We will work with the City of Hutchinson as a liaison to develop an Arts Center. We will accrue the sum needed to create a facility, using the funds allocated by the City and the Arts Partners program to secure additional funds. To partcipate in the Arts Partners of Minnesota program, we are requesting 1) the designation of the Crow River Arts Guild as the Arts Advocate Agency for the City of Hutchinson and 2) an allocation of $1.00 /person ($10,000) annually, for three consecutive years, to the Crow River Arts Guild to implement programming and a facility by July 1993. A joint committee of City and Arts Guild persons would develop specific plans following City approval of the project. Upon meeting the two conditions stated above, the Crow River Arts Guild will submit an Arts Partners of Minnesota grant application to the Southwest Minnesota Arts and Humanities Council by JULY 15, 1989. Arts Partners of Minnesota is a National Endowment for the Arts (NEA) program administrated through the Regional Arts Councils Forum, to which Southwest Minnesota Arts and Humanities Council (SMAHC) is our representative. The Crow River Arts Guild was selelcted by SMAHC to participate in this program along with a small number of other organizations in the southwest Minnesota region. The purpose of the program is to encourage city and county governments in MN to begin or increase direct support of arts programs or facilities as a means of enhancing their communities. The requriments of the program are: 1. The Crow River Arts Guild must be designated by the City of Hutchinson as the local arts representative. i.e. "The City Council of the City of Hutchinson now hereby designates the Crow River Arts Guild as it's official representative for the arts in our city." Dated, Signed by, etc. Further attachments may be added to define the limits of the relationship between the city and the designate. 2. Funds allocated by the City of Hutchinson to the Crow River Arts. Guild will be matched by federal and state monies, to support programming. The programming and funding are administrated according to the application submitted by the Crow River Art Guild to SMAHC. The program provides matching funds for three consecutive years, beginning July 1, 1990. The program guidelines allows for funding to be used for: performances, exhibitions, residencies technical assistance and services audience development renovation of facilities, * ** development of capital resources * ** add professional staff * ** These features are very unusual to find in a grant program for the arts. It makes the program especially attractive, if used in collaboration with other renovation programs that are currently being developed in Hutchinson. 0 INCOME Program 5 BUDGET Participation fees 9,585.00 Classes 7200.00 (10 weeks, 3 classes, 4 seasons) Workshops 1930.00 Lab fees 455.00 Rentals 1,850.00 Multi- purpose room 1200.00 Artists studios 600.00 Equipment 50.00 Services 950.00 Artist directory 750.00 (30 CO $5. /member, 40 0 $15.00) Commissions Ticket sales 200.00 Art works 200.00 SUBTOTOAL, PROGRAM INCOME. 12,385.00 ARTS PARTNERS FUNDS 10,000.00 CITY OF HUTCHINSON FUNDS 10,000.00 TOTAL FUNDS AVAILABLE FOR PROJECT 32,385.00 We recognize the funds listed in the budget above do not represent the total funds needed for a facility. We see the allocation requested as an initiative to set up a fund -drive projected to accrue $120,000. Upon accrueing this sum, we would proceed. We have a preliminary indication of financial support and will pursue funds from other sources to raise $120,000. Our organization will take full responsibility for raising the remaining funds needed by July 1, 1990. Funding to support the on -going operation of the program and facility following the three -year period of the grant will become a responsibility of our organization also. i 0 L_J BUDGET, pg EXPENSES Program 7,120.00 Artists fees 3120.00 Expendable supply 3000.00 Publicity 1000.00 Support services 1,500.00 Expendable supply 1000.00 Telephone 500.00 SUBTOTAL, PROGRAM EXPENSES 8,620.00 * Facility Mortgage /Lease Utility Maintenance Capital Equipment Office Equipment Program Equipment. SUBTOTAL, FACILITY EXPENSES TOTAL EXPENSES OF PROJECT 7800.00 6000.00 2000.00 1500 3500 15,800.00 5,000.00 20,800.00 29,420.00 * ARTS PARTNERS provides matching funds for a three year period, thus the program would include $10,000. for 1990, $10,000 for 1991 and $10,000. for 1992. These.funds would be available to match funds of an equal amount allocated by the City of Hutchinson. By 1992, an inititial sum of $60,000 would be available for a facility. Combining these funds with other program funds enhances the feasability of development of an Arts Center to support the needs of a recreational arts program. The Crow River Arts Guild would accept responsibility, by signed contract, to accrue the remaining funds needed to complete the project. L Assets of this program for today: . 1. provides broader .spectrum of recreation for community extends Park and Recreation to services to elderly, handicapped, youth, adults not being reached by current athletic programs 2. Arts Center provides greater visibility for programs draw artists and arts consumers from many communities Premier Fest. drew from 13 communities 3. creates space for arts activities useful in marketing City assets to statewide arts programs Regional arts councils meetings MN School and Resouce Center for Arts Rural Writers Festival MN Rural Artists Association Annual Show many more!!!! 4. creates liaison to seek programs and funding for our community, (more easily found hj other programs, too) see list above also, Celebrate MN arts promotion NEA grant programs to support rural art programs (Arts Partners) 5. attractive to residents or potential new - comers who are active in similar programs in other communities. not only TC, but many MN communities have active arts programs, some for 20 years 6, provides ontional program to reach oy uth in community arts channels energy in creative, allows for self- expression, important for attracting youth loyalty connects area artists to young artists Assets of program for future 1• sets community up to take full advantage of three developing trends in politics (and art) - support for out -state MN activity is growing in education - push for '90's will be in arts in tourism - Explore MN, all of it! as it is and was. See uniquness of each community. By definition, local artists are unique to community 2. prepares way for future development of arts activities on larger scale in our city New Ulm program, pride of city after 25 years Sheldon Theatre is boast of Red Wing (612) 587 -5151 f/UTCH" CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 June 20, 1989 M E M O R A N D U M TO: MAYOR AND CITY COUNCIL FROM: HAZEL SITZ, PERSONNEL COORDINATOR RE: AGREEMENTS (1) GREEN THUMB (2) WORK STUDY Attached are agreements to renew subsidized employment programs. GREEN THUMB provides workers for the city whose wages are entirely paid through that program. Workers are 55 years or older and must meet an income guideline to be eligible. WORK STUDY students are provided for various seasonal jobs through the Technical Institute of Hutchinson. We pay 25% of the wages for these individuals. We have made use of both programs for a number of years. 0 n GREEN THUMB, INC. HOST AGENCY AGREEMENT County Mc Le State Minnesota This agreement is entered into between City of Hutchinson, MN (Host Agenc:) and Green Thumb, Inc. As a condition of its selection to be a Green Thumb Host Agency, the Agency agrees to 1. Develop a jab description for the enrollee and adhere to that job description. 2. Establish a work schedule with the enrollee, adhere to that schedule, and send written notice to Green Thumb five (5) working days in advance of any schedule change. 3. Assure that enrollees do not volunteer hours. 4. Provide enrollees with job - related orientation, day to day direct supervision, instruction, training and supportive services, and promptly notify Green Thumb of any change in an enrollee's designated supervisor. 5. Furnish any tools, equipment and supplies required by enrollees to perform their assignments with the Host Agency. 6. Pay for or secure an acceptable yearly free medical examination for the enrollee, when practical, and assign work consistent with mec, cal limitations. 7. Provide enrollees with a workplace that is safe, healthy, and free of drugs and alcohol. 8. Report all on- the -job accidents by calling the Green Thumb state office within 24 hours, complete a supervisor's accident report. and provide all requested follow -up. 9. Provide auto liability insurance coverage for enrollees who drive Host Agency vehicles or their personal vehicles as part of their work assignments in the amount of $100.000 per person, $300,000 per accident for bodily injury and $25,000 per accident for property damage, and provide proof of such coverage upon request. 10. Provide Green Thumb with accurate and timely in -kind reports and time sheets of enrollee hours worked. Time sheets must be signeo and completed in ink by the enrollee and the enrollee's supervisor. Any corrections to the time sheet must be initialed by the enrollee and verified by the Host Agency supervisor by initialing the change or by calling the State Office. 11. Compensate enrollees for all time worked which was not expressly authorized by Green Thumb. 12. Make every effort to assist enrollees in obtaining employment off Green Thumb by providing them with job skills and training aA by considering them for employment when appropriate openings occur. 13 Not displace or replace existing employees with an enrollee by reducing hours or employment benefits, laying off, or requiring enrollees to perform the work of persons on layoff. 14. Not impair existing contracts for service or substitute federal funds for other funds in connection with work that would otherwise to performed. 15. Assure that enrollees are not subject to discrimination based on age, race, color, religion, sex, national origin, handicap.. veteran status, political affiliation, or any other basis prohibited by law. 16. Assure compliance with Green Thumb's nepotism policy. 17. Permit the enrollee to attend required meetings and training provided by Green Thumb and where practical, furnish transportation or travel reimbursement for the enrollee. - - - - - - - - 18. Meet with Green Thumb representatives at least annually to discuss Host Agency rights and responsibilities and attend Green Thumb Training sessions when possible. 19. Follow policies, procedures, and practices established by Green Thumb. Inc. pursuant to federal law and regulations. The Host Agency is a non - profit. nonpartisan organization that is either a public agency or a private non - profit organization that is tax exempt under Section 501(c)3 of the IRS code. The Host Agency understands that it has no inherent right to an enrollee and that Green Thumb may reassign enrollees and /or enrollee positions at any time according to the needs of the enrollee, the needs of the community. and the rules regulations and management policies governing the Green Thumb program. Neither Green Thumb nor its employees or enrollees have the authority to change or waive applicable federal law or regulations. HOST AGENCY CITY OF HUTCHINSON, MN PHONE NO ( 612) 587 -5151 ADDRESS 37 Washington Ave W CITY STATE ZIP COCE Hutchinson MN 55350 HOST AGENCY REPRESENTATIVE'S SIGNATURE DATE GREEN THUM8 REPRESENTATIVE'S SIGNATURE DATE GT,ii OFF - CAMPUS WORRSTUDY Work Agreement This agreement is entered into between the Hutchinson Technical College of, hereinafter known as the "college ", and City of Hutchinson , (a public organization), or (private nonprofit organization), within the meaning of that term as defined in Section 175.2 of the College Work -Study Regulations, for the purpose of providing work to students eligible to participate in the College Work -Study Program. The college agrees to the following: 1. To make available to the organization during the period of this agreement eligible students selected and employed by the college to perform a specified work assignment under the direct supervision of qualified personnel of the organization. 2. As the employer, to pay compensation for services of all students under the College Work -Study Program. 3. Students made available under this agreement must never work more than 40 hours per week. No student will be permitted to earn more than is indicated by his /her financial need analysis. The organization agrees: 1. That work performed under the terms of this agreement will be in the public interest and that it would not otherwise be provided. That the student employment will not result in the displacement of employed workers or impair existing contracts for services. 2. To reimburse the college 25% of the total salary paid to the student while he /she is performing services under this agreement. Reimbursement to be made quarterly. (� / 1 Compensation of students for work performed on a project under agreement will be disbursed and all payments due as an employer's contribution under State and Local Workman's Compensation Laws or under other applicable laws will be made by the college. It is further agreed that schedules to be attached to this agreement from time to time will set forth brief descriptions of the work to be performed by students under this agreement, the total number of students to be employed, and the hourly rate of pay for this employment. is It is further agreed by the parties that at no time will a student who performs work for the organization under this agreement be deemed an employee of the organization. However, the agency has the right to control and direct the service of the student. This agreement is effective f om %5 day of c�j,54 19 through the C7 day of c�u NP - , 19 Agreement may be extended beyond the original expiration by mutual agreement. For the College by (title) (date) For the Organization by (title) (date) 0 1] 0 0 is (612) 587 -5151 jffHUTCHINSON, ITY OF HUTCHINSON WASHINGTON AVENUE WEST MINN, 55350 M E M O R A N D U M DATE: June 22, 1989 TO: Hutchinson City Council ------------------------------ FROM: Doug Meier -- — — — — — — — — — — — — — — — — — — — — — — — — — — — — SUBJECT: RECOMMENDATION TO PURCHASE ------------------------ - - - - -- On June 1st, 1989 the City of Hutchinson requested proposals for the purchase of a used or new 1989, seven (7) passenger midsize van for the Park Department. The proposals were opened at 2:00 p.m. in the Council Chambers at City Hall and the results are as follows. Modern Mazda New 1989 Mazda MPV Bid $14,990.00 Myron Wigen Chevrolet Co. New 1989 GMC Safari Bid $16,142.23 New 1989 Chevrolet Astro Bid $15,445.02 Plowman's Inc. Used 1989 Ford Aerostar Bid $12,659.00 My recommendation to the Mayor and City Council is that Plowman Ford of Hutchinson be awarded the contract to supply one (1) used 1989, 7 passenger mid -sized van to the City of Hutchinson for a bid price of $12,659.00 plus tax. The unit has 14,000 miles but has always been owned by Plowman's and is NOT a trade -in or an auction unit. The warranty is valid for 60,000 miles or 6 years from in- service date of September 1988. This unit replaces unit #26 (1976 Chevrolet van). Unit 26 will be retained at this time and sold by sealed bid or public auction in the fall. Unit 26 was scheduled for replacement this year and was included in the 1989 budget. The amount budgeted was $15,000.00. DM /bb N �/ BID TABULATION CITY OF HUTCHINSON PROJECT Mid -Size Van DATE June 20, 1989 0 1] 1] BIDDER SURETY E5% DELIVERY Myron Wigen Chevrolet Hutchinson, MN id Bond 2 3 F- 1989 Astro 1989 Safari Plowman's Inc. Hutchinson, MN Certified Check 12,659.00 1989 Used Aerostar Ford Modern Mazda Hutchinson, MN Certified Check 14,990.00 1989 MPV Mazda i 0 1] 1] HUTCHINSON POLICE DEPARTMENT MEMORANDUM TO: Mayor and City Council FROM: Steven Madson, Chief of Pol icd W 1 y DATE: June 21, 1989 {! RE: Community Service Officer Position This memorandum will serve as a request for action by the City Council to abolish the Community Service Officer position, and in lieu of the CSO position establish an additional patrol position within the Police Department. The reason for this request is to shift the current Community Service Officer, Roger Bakken, to a patrolman position. By making this change it is estimated that approximately 65 percent of the annual vacation accrual for patrolmen can be covered by this additional patrol position. Additionally, the added patrol position will allow for the utilization of part -time personnel for special enforcement efforts, such as downtown patrol, mall patrol, alcohol prevention programs, theft prevention programs and DUI enforcement. Another significant factor which should be weighed in any decision is that by adding an additional patrolman it will allow for an increase ,fin supervisory coverage from 18 hours per day to 20 hours per day. This occurs as a result of the new patrol officer being able to cover shifts that were previously covered by a sergeant and allowing the sergeant to rotate into another shift position which increases that overall coverage per day. In reviewing the current salary of Community Service Officer, Roger Bakken, I find that he is currently being payed $9.79 per hour. The projected salary for beginning patrolmen is $10.65 or an 86 cent per hour increase in salary. The 86 cent per hour increase in salary times 2080 hour work year equals an additional $1,788.80 to move this position from a CSO to a patrolman. 1 would like to point out that with the departure of Officer Scott Webb, that the replacement patrolman hired to replace Officer Webb will be receiving approximately $2.01 less than Officer Webb. This reduction in salary cost would more than offset the cost of shifting the Community Service Officer to a patrol position. If this concept is approved, I would request that approval be given for the change to take place July 1, 1989. Thank you in advance for your cooperation and consideration. If you have any questions or concerns regarding this memorandum, please do not hesitate to contact me at your earliest convenience. cc: CSO Bakken 8900 -0033 9 -� Attached hereto please find a photo -copy of the Hutchinson Police Department Physical Fitness Program Policy. This policy was developed by myself and implemented on March 1, 1988. As you can see the program design follows the Federal Bureau of Investigation standards for physical fitness and incorporates the types of tests to be utilized, the frequency of evaluation, the remedial action to be taken if an officer did not meet minimum requirements and the reward system established if an officer scored superior on the examinations. In March of 1988 I implemented the program by making the entire physical fitness program mandatory for all sworn personnel. -rhe first test was taken in September, 1988 and this test was used as a baseline with no remedial or reward action taken. In March of 1989, the first test where a reward was provided for superior fitness was taken with six officers receiving a superior score. At that time I found that I errored in the implementation of this policy which allowed for the granting of a reward of 10 hours comp time for each evaluation, for each officer who attained a superior score. I understand the necessity of the approval of the policy and would request that approval be given to this policy since the rewards of physical fitness are very important to public safety related endeavors. I would like to point out that each officer in the department has worked diligently to attain a passing score and some officers have shown significant improvement in their overall physical conditioning. If you have any questions or concerns regarding this memorandum please do not hesitate to contact me at your earliest convenience. Thank you in advance for your cooperation. 8900 -0034 0 9'_ HUTCHINSON POLICE DEPARTMENT MEMORANDUM v TO: Gary Plotz, City Administrator FROM: Steven Madson, Chief of Police DATE: June 21, 1989 RE: Physical Fitness Program Attached hereto please find a photo -copy of the Hutchinson Police Department Physical Fitness Program Policy. This policy was developed by myself and implemented on March 1, 1988. As you can see the program design follows the Federal Bureau of Investigation standards for physical fitness and incorporates the types of tests to be utilized, the frequency of evaluation, the remedial action to be taken if an officer did not meet minimum requirements and the reward system established if an officer scored superior on the examinations. In March of 1988 I implemented the program by making the entire physical fitness program mandatory for all sworn personnel. -rhe first test was taken in September, 1988 and this test was used as a baseline with no remedial or reward action taken. In March of 1989, the first test where a reward was provided for superior fitness was taken with six officers receiving a superior score. At that time I found that I errored in the implementation of this policy which allowed for the granting of a reward of 10 hours comp time for each evaluation, for each officer who attained a superior score. I understand the necessity of the approval of the policy and would request that approval be given to this policy since the rewards of physical fitness are very important to public safety related endeavors. I would like to point out that each officer in the department has worked diligently to attain a passing score and some officers have shown significant improvement in their overall physical conditioning. If you have any questions or concerns regarding this memorandum please do not hesitate to contact me at your earliest convenience. Thank you in advance for your cooperation. 8900 -0034 0 9'_ HUTCHINSON POLICE DEPARTMENT GENERAL ORDERS Subject: Directive: PHYSICAL FITNESS 6232 Date Issued: Date Effect (_: Sucercedes: No. of Pages: 3 -1 -88 3 -1 -88 �rJ 3 i G232.01 POLICY STATEMENT: Officers of the Hutchinson Police Department are expected to keep themselves physically fit and prepared for duty. Evaluations of officer's fitness based on standards established by the FBI will be used to ensure conformance. 6232.02 PROGRAM DESIGN: I. The Hutchinson Police Department Physical Fitness Program is designed to provide guidance and facilities for its regular and part -time officers to train themselves for a state of readiness. A. Each officer is encouraged to seek a method and level of training best suited to enable him /her to meet department standards. 1) Training equipment and space is provided bye the Police Department, but the officer may use his /her discretion on how to train. 2. Semi- annual Evaluations will be conducted to measure each officer's general state of fitness. A. A system of sanctions will be used to accelerate training and achieve goals. 3. A Physical Fitness Coordinator will be assigned to establish standards and monitor performance. A. It will be his /her responsibility to refer officer's records to the Chief of Police for the appropriate sanctions. 4. Non -sworn personnel and reserve officers may participate on a voluntary basis on their own time. 6233.03 PROGRAM REQUIREMENTS: I. Prior to entering the program each officer must be declared "fit" to participate by a physician. 0 0 0 9 -F E ect: PHYSICAL FITNESS rective: I Page: G232 2 A. After reaching 40 years of age an officer must be re- evaluated once every three years before continuing in the program. B. The Fitness Coordinator may refer any individuals for a physicians review at his discretion. 2. Each officer will be evaluated twice a year with scheduled evaluation dates in March and September. A. The fitness coordinator will post the evaluation dates at least 10 days in advance. B. An officer may be excused from being evaluted for the following reasons: 1) Illness 2) Physician's advice 3) Injury 4) Fitness coodinator's advice 5) Court appearance 6) Vacation C. Any officers failing to be evaluated on the scheduled dates must make arrangements with the Fitness Coordinator for a new evaluation date. 3. The evaluation will be patterned after the FBI Physic -al Fitness Guidelines (see attached charts). A. Each officer will be tested in five events. 1) Cooper 12 minute run /walk 2) Sit ups - 1 minute 3) Pushups - 1 minute 4) Flex test - toe test 5) Skin fold test for body fat content ( %) B. Each event will be scored on a scale of 1 -5; a score of 1 being poor, 5 being excellent. 1) To successfully complete the evaluation an officer must score 15 points or an average of three in each event. 4. If an officer fails to meet the minimum requirements he will be directed by the Chief of Police to complete three 30 minutes workouts each week_ A. This will be done in accordance to a program designed for the individual by the Fitness Coordinator. Subject: Directive: r3 ge: PHYSICAL FITNESS G B. This program will be continued for three months, at the conclusion of which the officer would be re- evaluated. C. If the officer shows improvement the mandatory workouts inay be discontinued. D. If no improvement is made, it will be considered misconduct on the part of the officer. E. If the officer refuses to partake in the workouts, it will be considered insubordination. 5. If an officer exceeds the minimum requirements and scores an average of four points, he will be rewarded with 10 hours of comp time per six month evaluation period. 0 L11 C_J 7-� (612) x,3 7.5751 1 ' ✓tiSNh M E M O R A N D U M DATE: June 21, 1989 TO: Hutchinson Citv Council FROM: Hutchinson Planning Commission SUBJECT: Conditional Use Permit as requested by Dale Rannow to construct a 24'x24' garage in flood fringe. Pursuant to Section 6.07, C5, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY On May 4, 1989, Dale Rannow, 135 Glen St. N., submitted an application for a conditional use permit to allow him to construct a 24' x 24' detached garage in flood fringe on property located at 135 Glen St. N. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, June 20, 1989, at which time there was no one present who objected to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, June 8, 1989. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit be granted contingent on receiving proper approval from D.N.R. and State Building Division. Respectfully submitted, William Craig, Chairman Hutchinson Planning Commisson 9 -(;-, RESOLUTION NO. 9022 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07 OF ZONING ORDINANCE NO. 464 TO TO ALLOW THE OWNER TO CONSTRUCT A DETACHED GARAGE IN THE FLOOD FRINGE ON PROPERTY LOCATED AT 135 GLEN ST N. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Dale Rannow, 135 Glen St. N., has made application to the City Council for a Conditional Use Permit under Section 6.07 of Zoning Ordinance No. 464 to allow him to construct a 24' x 24' detached garage in the flood fringe on property located at 135 Glen St. N. with the following legal description: Legal description: Lot 9 in Block 41 the Townsite of Hutchinson North Half 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted contingent on receiving proper approval from D.N.R. and State Building Division. Approved by the City Council this 27th day of June, 1989. Paul L. Ackland Mayor ATTEST: Gary D. Plotz City Administrator 1] y -G. CERTIFICATE OF SURVEY for DALE RANNOW LOT 9, BLOCK 41, NORTH HALF OF HUTCHINSON HOUSE NO. 145 OP U Cr 4 I I D rn \�CONCRETE ' 132.00 41043.3 .1043.0 •1042.1 z m _ (D f WATER ELEVATION OF CROW RIVER = 1038.4 (4/25/89 STORAGE SHED ' 1 N 10 41040.3 o .6 power pole ! ~ 2 28.8 4 41.8 S 41043.2 •1041.6 m 1 1043.3. lV 4 STORAGE SHED O � W � B 0 1 1.5 5 5 W O O / a O m a O m H HOUSE NO. 1 3 5 t0 I ( (D � � 1 -}GI = 7 T Top of foundation I Ia. PROPOSED a. I GARAGE ' — I ' 34.5— . 36.2 1 19~'L_ 24'— Ig —..,_ ` 10434 r r4 1 1043.6 r 1041.6. 141043.1 1 1 41044.1 132.00 , power po e BENCH MARK TOP — CENTER OF CATCH BASIN (RED PAINT SPOT) 1 ELEVATION = 1042.98 I1 BENCH MARK, TOP NUT OF HYDRANT AT WASHINGTON AND FRANKLIN 4 ELEVATION c 1052.57 0 10 20 40 BENCH MARK TOP NUT OF HYDRANT AT WASHINGTON AND GLEN SCALE IN FEET ELEVATION a 1055. 89 x denotes existing spot elevation 1 hereby certify that this survey was prepared by me or under my direct supervision and that I em a duly Registered Land Surve the State of Minnesota. 61�j_tjjge L.2 P� Hillard Pelllnen, Registration No. 9626. Data APRIL 26, 1989 PELLINEN LA?WVETING Hutchinson, Minnesota. - Book P 86 Page 13 Job No. 8957 0 2 O W O J (D a 1 I under the laws C' s �:i . .��X��� i. ,5� i � M1t yra,�Vu ��s`�*„ -�N? a i'x�'`•c ,y� sf {'y,� .gam o`' 'S':'�a ► i£�,y,�,f`�*" z�gSY''. . !fa i `a^;44° .� « 4+� •y L #p`. 1 a � r n c 0 t a X y -5 Re, feaceo 16" 11,150NRy a (612) 587.5151 ITY OF HUTCHINSON /ASHING ON AVENUE WEST h'iNSON, ""rNPJ. 55350 M E M O R A N D U M DATE: June 21, 1989 TO: Hutchinson City Council FROM: Hutchinson Plannino Commission SUBJECT: Conditional Use Permit as requested b Jeff Munsell to move in a modular unit for a dance studio. Pursuant to Section 6.07, C5, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY On May 25, 1989, Jeff Munsell, Excelsior Homes, Hwy 7 West, submitted an application for a conditional use permit to allow him to install a UBC Modular Unit for a dance studio located on property located at Florida St. off Hwy 7. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, June 20, 1989, at which time there was no one present who objected to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, June 8, 1989. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit be granted subject to city staff's recommendations being met as follows: 1. 50' setback from all residential districts. 2. 12 month renewal. 3. Provide copy of right -of -way easement as shown on abstract. 4. Hard surfaced parking lot is required at the time of renewal. 5. Structure is considered temporary. Respectfully submitted, 9 -y RESOLUTION NO. 9023 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07 OF ZONING ORDINANCE NO. 464 TO TO ALLOW THE OWNER TO MOVE IN A MODULAR UNIT FOR A DANCE STUDIO ON PROPERTY LOCATED AT FLORIDA ST. HWY 7 W. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Jeff Munsel1, Excelsior Homes, Hwy 7 W., has made application to the City Council for a Conditional Use Permit under Section 6.07 of Zoning Ordinance No. 464 to allow him to install a UBC Modular unit for a dance studio located on property located at Florida St. off Hwy 7. with the following legal description: Legal description: That part of Government Lot 4, Section 35, Township 117 North, Range 30 West, described as follows: Beginning at a point on the south line of said Government Lot 4 a distance of 650.00 feet west of the southeast corner of said Government Lot 4; thence north 430.00 feet; thence west 150.00 feet; thence south 430.00 feet; thence east 150.00 feet to the point of beginning. 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted subject to staff recommendations of June 7, 1989. Approved by the City Council this 27th day of June, 1989. ATTEST: Gary D. Plotz City Administrator Pau 7 L. Ack an Mayor 0 9y HUTCHINSON PLANNING COMMISSION JUNE 19. 1989 WILLIAM CRAIG. CHAIR I WILL NOT BE ABLE TO ATTEND THE SCHEDULED PUBLIC HEARING ON TUESDAY. .JUNE 20. 1909. DUE TO ANOTHER COMMITMENT. I AM SENDING THIS WITH MR. CRAIG. SO MY INPUT IS ON PUBLIC RECORD. IN REFERENCE TO THE PROPOSED REQUEST FOR A CONDITIONAL USE PERMIT TO ALLOW THE OWNER TO INSTALL A UBC MODULAR UNIT FOR A DANCE STUDIO LOCATED ON PROPERTY LOCATED AT FLORIDA ST. OFF HWY 7. AT THE TUESDAY. APRIL 12, 198B HUTCHINSON CITY COUNCIL MEETING THE FLORIDA STREET IMPROVEMENT PROJECT NO. BB -30 WAS DISCUSSED. THE IMPROVEMENT WAS DENIED AT THAT TIME. BECAUSE THERE WOULD BE NO ADDITIONAL TRAFFIC ON FLORIDA STREET. MAYOR PAUL ACI'LAND. SAID. IF ANY DEVELOPMENT IN THE FUTURE WERE TO OCCUR THAT WOULD CAUSE AN INCREASE IN TRAFFIC ON FLORIDA STREET. IT WOULD HAVE TO BE IMPROVED TO A NORMAL CITY STREET AT THAT TIME. IF THE PLANNING COMMISSION APPROVES THE DANCE STUDIO AND THE DANCE STUDIO PATRONS ARE TO USE FLORIDA STREET, THEN I THINK THE STREET MUST BE UPGRADED AT THIS TIME. AS THE CITY COUNCIL PREVIOUSLY STATED. SINCERELY, RICHARD D. DANIELSON 1445 FLORIDA STREET HUTCHINSON, MN. 55350 9 -� Certificate of Survey for Excelsior Homes West, Inc. 0 ., feet; thence east 150.00 O O feet to the point of be- O O 0 o ginning. n 1n v o i Q O O J W - ���� - -- 100.)] a -]199 Of aiyul ,1 va/ line m O M10 w 37 b Wh". S rAT-E ... F r YM i . Can,,, 9 .o. f e 05 m - -f�l . �.�.. ` - 650.00- t— - 150.00-- -._T_. 1 South line of GOV't Lot 4. Sec. 35. T R7 N... A.30 W. SE cor. of Gov't Lot 4, 'SW cor. of Ste. 35 ESE raw. of Sec. 351 e Dandies iron monument found. TOTAL AREA a 64 494 SO. FT a 1. 48 ACRES o denotes bon monument set. AREA NORTH OF NWY R/W •47035 SO -FT. 1/2 inch by 14 Inch Iron pipe a 1.06 ACRES PELL INEN LAND SURVEYING I NaraEr certl ly tnet this furrq. Olen or report vu Or,eere< 9ca M: I Inen 5+0 1. b, ee er under •.r dlrect ,uoerrlalon and that 1 w • 4u1, P >2 Mu tchlns.r. MInM,01, LICensed Land Eurv*Mr under the laws Of the Slate Of Minnesota. 6eO1 Poe U lalepnona 5e7-099 0222 _ Data Faoruar, 26.1996 Nlller d -� Pellinen. License Na. 9626 lop nmrper 8 611 0 -- 150.00- D DESCRIPT10N 90 . Lot 4, Section 35, Township 117 North, Range 30 West. described as follows: 1 !- B Beginning at a point on the W W s south line of said Government Lot 4 a distance of 650.00 H N f feet vest of the southeast corner of said Government Lot 4; thence north 430.00 o L r ^' f feet; thence west 150.00 v feet; thence south 430.00 v; A ., feet; thence east 150.00 O O feet to the point of be- O O 0 o ginning. n 1n v o i Q O O J W - ���� - -- 100.)] a -]199 Of aiyul ,1 va/ line m O M10 w 37 b Wh". S rAT-E ... F r YM i . Can,,, 9 .o. f e 05 m - -f�l . �.�.. ` - 650.00- t— - 150.00-- -._T_. 1 South line of GOV't Lot 4. Sec. 35. T R7 N... A.30 W. SE cor. of Gov't Lot 4, 'SW cor. of Ste. 35 ESE raw. of Sec. 351 e Dandies iron monument found. TOTAL AREA a 64 494 SO. FT a 1. 48 ACRES o denotes bon monument set. AREA NORTH OF NWY R/W •47035 SO -FT. 1/2 inch by 14 Inch Iron pipe a 1.06 ACRES PELL INEN LAND SURVEYING I NaraEr certl ly tnet this furrq. Olen or report vu Or,eere< 9ca M: I Inen 5+0 1. b, ee er under •.r dlrect ,uoerrlalon and that 1 w • 4u1, P >2 Mu tchlns.r. MInM,01, LICensed Land Eurv*Mr under the laws Of the Slate Of Minnesota. 6eO1 Poe U lalepnona 5e7-099 0222 _ Data Faoruar, 26.1996 Nlller d -� Pellinen. License Na. 9626 lop nmrper 8 611 0 0 TO FROM SUBJECT (612) 587 -5151 F CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINS0% I,41NN. 55350 M E M O R A N D U M Hutchinson City Council Hutchinson Plannina Commission Conditional Use Permit as a drive thru window DATE: June 21, 1989 uested by Dan Hudson "Subway" to construct Pursuant to Section 6.07, C5, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY On May 24, 1989, Dan Hudson, "Subway ", 204 Hwy 7 West, submitted an application for a conditional use permit to allow him to construct a drive -thru pick -up window on property located at 204 Hwy. 7 West. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, June 20, 1989, at which time there was no one present who objected to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, June 8, 1989. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit be granted subject to City Attorney Barry Anderson providing a draft agreement between the city and Mr. Hudson guaranteeing no expressed or implied committment on the city's behalf concerning the righL- of -way for the drive -thru traffic encroachment should a street improvement project on Water St. eliminate access to his drive -thru pick -up window. Respectfully submitted, William Craig, Chairman Hutchinson Planning Commisson 9 -z: M 0 0 0 0 0 0 L 0 RESOLUTION NO. 9024 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER . SECTION 6.07 OF ZONING ORDINANCE NO. 464 TO TO ALLOW THE OWNER TO CONSTRUCT A DRIVE -THRU PICK -UP WINDOW AT "SUBWAY" LOCATED ON PROPERTY AT 204 HWY 7 W. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Dan Hudson, Subway, 204 Hwy 7 W., has made application to the City Council for a Conditional Use Permit under Section 6.07 of Zoning Ordinance No. 464 to allow him to construct a drive -thru pick -up window at Subway on property located at 204 Hwy 7 W. with the following legal description: Legal description: Lots 1 and 2, Block 24, North half of Hutchinson, according to the recorded plat thereof. Except that part of said Lot 2 described as follows: Beginning at the southwest corner of said Lot 2; thence east along the south line of said Lot 2 a distance of 12.50 feet; thence northerly to a point on the north line of said Lot 2 a distance of 5.50 feet easterly of the northwest corner of said Lot 2; thence westerly, along said north line, to said northwest corner; thence southerly, along the west line of said Lot 2, to the point of beginning. 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted subject to City Attorney Barry Anderson providing a draft agreement between the city and Mr. Hudson guaranteeing no expressed or implied committment on the city's behalf concerning the right -of -way for the drive -thru traffic encroachment should a street improvement project on Water St. eliminate access to his drive -thru pick -up window. Approved by the City Council this 27th day of June, 1989. ATTEST: Gary D. Plotz Paul L. Ackland City Administrator Mayor r(612) 587 -5151 ITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: June 21, 1989 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Conditional Use Permit as requested by Tom Ludowese for an addition to Acme Carwash at 690 So. Grade Rd. Pursuant to Section 6.07, C5, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY On May 31, 1989, Tom Ludowese, Acme Carwash, submitted an application for a conditional use permit to allow him to construct a 25' x 120' automatic carwash bay with dryer on property located at Acme Carwash, 690 South Grade Rd. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, June 20, 1989, at which time there was no one present who objected to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, June 8, 1989. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit be granted. Respectfully submitted, William Craig, Chairman Hutchinson Planning Commisson 0 9 -s CERTIFICATE OF SURVEY for ACME CAR WASH 00 N O nN • N 0 M Z SOUTH GRADE ROAD NW corner of O.L. B East ( bearing) o denotes 12 inch by 14 inch iron pipe \ 230.00 L i.. ._mot SW car. of Lot 5 i -T -: F+.. Ate ?, cm, _ i r \ � I ' I Ir L i.. ._mot SW car. of Lot 5 i -T -: F+.. Ate ?, cm, _ i r \ J N _.. __._.- _- 1___._ - 230.00 — — West Outlot B and that part of Outlot A and that part of Lot 5, Block 2, of HUTCHINSON MALL, described as follows: Beginning at the northwest corner of said Outlot B; thence easterly, along the north line of said Outlots 8 and A and along the north line of said Lot 5,a dis- tance of 230.00 feet; thence southerly, parallel with the west line of said Out - lot 8 and the west line of said Lot 5, a distance of 322.00 feet to the south line of said Lot 5; thence westerly, along said south line, a distance of 230.00 feet to the southwest corner of said Lot 5; thence northerly, along the West line of said Lot 5 and along the west line of said Outlot B, a distance of 322.00 feet 0 20 40 e0 to the point of beginning. — —' • DENOTES :NON MONUMENT FOUND St.ALE —rc[i O DENOTES IRON MONUMENT SET Ii Inch by la Inch Iron pipe) 1 hereby certlly that this survey was prepared by me or under my direct supervision and that 1 em a duly Registered Land Surveyor under the lava of the State of Nlnnasoia.� /f.QP.�.di Oete APRIL 26. 1989 Millard Pelllnen. Neglstratlon No. 9626 PELLINEN LAND SURVETIIG Hutchinson. W • 0 I� 9 -j_' CONCRETE . 3 t I .. 2 90.7'. .2 ON EXISTING BUILDING a N N e { I M _�'S N CONCRETE i n o. _ 0 s 11 \t i tDonc. cult. I 3 I \ J N _.. __._.- _- 1___._ - 230.00 — — West Outlot B and that part of Outlot A and that part of Lot 5, Block 2, of HUTCHINSON MALL, described as follows: Beginning at the northwest corner of said Outlot B; thence easterly, along the north line of said Outlots 8 and A and along the north line of said Lot 5,a dis- tance of 230.00 feet; thence southerly, parallel with the west line of said Out - lot 8 and the west line of said Lot 5, a distance of 322.00 feet to the south line of said Lot 5; thence westerly, along said south line, a distance of 230.00 feet to the southwest corner of said Lot 5; thence northerly, along the West line of said Lot 5 and along the west line of said Outlot B, a distance of 322.00 feet 0 20 40 e0 to the point of beginning. — —' • DENOTES :NON MONUMENT FOUND St.ALE —rc[i O DENOTES IRON MONUMENT SET Ii Inch by la Inch Iron pipe) 1 hereby certlly that this survey was prepared by me or under my direct supervision and that 1 em a duly Registered Land Surveyor under the lava of the State of Nlnnasoia.� /f.QP.�.di Oete APRIL 26. 1989 Millard Pelllnen. Neglstratlon No. 9626 PELLINEN LAND SURVETIIG Hutchinson. W • 0 I� 9 -j_' RESOLUTION NO. 9025 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07 OF ZONING ORDINANCE NO. 464 TO TO ALLOW THE OWNER TO CONSTRUCT AN ADDITION TO ACME CARWASH LOCATED ON PROPERTY AT 690 SO. GRADE RD. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Tom Ludowese, Acme Carwash, has made application to the City Council for a Conditional Use Permit under Section 6.07 of Zoning Ordinance No. 464 to allow him to construct a 25' x 120' automatic carwash bay with dryer on property located at Acme Carwash, 690 South Grade Rd. with the following legal description: Legal description: Outlot B and That part of Outlot A and that part of Lot 5, Block 2, of Hutchinson Mall, described as follows: Beginning at the northwest corner of said Outlot B; thence easterly, along the north line of said Outlots B and A and along the north line of said Lot 5, a distance of 230.00 feet; thence southerly, parallel with the west line of said Outlot B and the west line of said Lot 5, a distance of 322.00 feet to the south line of said Lot 5; thence westerly, along said south line, a distance of 230.00 feet to the southwest corner of said Lot 5; thence northerly, along the west line of said Lot 5 and along the west line of said Outlot B, a distance of 322.00 feet to the point of beginning. 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted. Approved by the City Council this 27th day of June, 1989. ATTEST: Gary D. Plotz City Administrator Paul L. Ackland Mayor 'T (612) 587.5157 F CITY OF HUTCHINS0N 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: June 21, 1989 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Conditional Use Permit as requested oaraoe at 604 Hassan St. ve Rossman for an addition Pursuant to Section 6.07, C5, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY On June 2, 1989, Dave Rossman, 604 Hassan St., submitted an application for a conditional use permit to allow him to construct a 12' x 20' addition unto existing garage on property located at 604 Hassan St. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, June 20, 1989, at which time there was no one present who objected to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, June 8, 1989. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit be granted. Respectfully submitted, William Craig, Chairman Hutchinson Planning Commisson 0 J a M' 1 1 51.rrll AVENUE 5011TH a �n - ' zo aoroy� yDusC � .a \ 1.z ea �OYSrheod W /rte /l 1a� Sep C3rutL o F t 7Q,p00ScA AOO� -[1 pr.1 \�OLI�� EEEYYY y CAr1 FOu,l WET++ CT�,a rrc5 24.5 33.5 Ot,( lv ,y Lamb l O Denotes Iron Monument 1 hereby certify that this is a true and correct representation of a survey of the boundaries of: LO )� 73 Orc BONN /WELL'S SL/SOW -TION OF BLOCK Ae OF BONN /WELL'S SECOND A06171ON3 47CCOrd1'179 to the receded p /of 71,66,tc-oir And of the location of all buildings. thereon, and all visible encroachments. if any, from or on said land. As surveyed by me this /S $A day of AZ1941SI 19Q- i))),: McCOMBS- KNUTSON ASSOCIATES, INC. nsuuw uu.tut a wr tw.mu • t+n rwuu WMNt/JOI,L MUICMM30Y W YLISM•lL W W,130T� Land Surveyor. Minn. A ' 20 o, m —1 And of the location of all buildings. thereon, and all visible encroachments. if any, from or on said land. As surveyed by me this /S $A day of AZ1941SI 19Q- i))),: McCOMBS- KNUTSON ASSOCIATES, INC. nsuuw uu.tut a wr tw.mu • t+n rwuu WMNt/JOI,L MUICMM30Y W YLISM•lL W W,130T� Land Surveyor. Minn. A ' RESOLUTION NO. 9026 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER . SECTION 6.07 OF ZONING ORDINANCE NO. 464 TO TO ALLOW THE OWNER TO CONSTRUCT AN ADDITION TO GARAGE LOCATED ON PROPERTY AT 604 HASSAN ST. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Dave Rossman, 604 Hassan St., has made application to the City Council for a Conditional Use Permit under Section 6.07 of Zoning Ordinance No. 464 to allow him to construct a 12' x 20' addition unto existing garage on property located at 604 Hassan St. with the following legal description: Legal description: Lot 7, Bonniwell's Subdivision of Block 18 of BonniwelI's Second Addition, according to the recorded plat thereof. 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted. Approved by the City Council this 27th day of June, 1989. ATTEST: Gary D. Plotz City Administrator Pau T177ck land Mayor 9 -� (612) 587 -5151 ;vvrcm CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: June 21, 1989 TO: Hutchinson City Council -- — — — — — — — — — — — — — — — — — — — — — — — — — — — — FROM: Hutchinson Planning Commission -- — — — — — — — — — — — — — — — — — — — — — — — — — — — — SUBJECT: — CONSIDERATION TO ADOPT THE FLOOD PLAIN ORDINANCE WITH THE CODIFICATION - - -- --- - - - - -- - - -- - - - - - -- — • The Planning Commission recommends approval, • Zl (612) 587.5151 HUTCH C1 y J OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: June 21, 1989 TO: Hutchinson City Council FROM: Hutchinson Planning Commission -- — — — — — — — — — — — — — — — — — — — — — — — — — — — — SUBJECT: REVIEW OF CONDITIONAL USE PERMIT GRANTED TO TIH FOR PORTABLE TRAINING UNITS -( ANNUALREViEWT — — — — — — — — — — — — — — — — — — — 0 The Planning Commission recommends approval. 0 9 -/�)7. Technical Institute of Hutchinson 200 C =,!u'y Asenue. Hu:cn.rson %i ri �61Z 637 -3636 • ' 800-2224424 %IN June 12, 1989 Bonnie Baumetz Planning Commission Secretary Citv of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 Attention: Planning Commission Subject: Status of temporary Technical Institute building adjacent to the main building at 200 Century Avenue Dear Bonnie: I understand that on June 201h, the Planning Commission will be reviewing the renewal of the permit to occupy the temporary buildings at the Technical Institute. Please consider the following letter our written proposal to continue the use of the temporary buildings to the east of the main campus building. It is fully intended that these are temporary buildings, and will be replaced when the Legislature approves a building plan for the Technical Institute. A proposal has been in the Legislature for four year to add on to the existing facility space to replace the approximately 3,000 square feet that are being utilized in the temporary facilities. It is essential to our instructional program that we continue the use of the temporaries until which time they can be replaced. The 1989 -90 Legislative Session will produce a bonding bill. The size is expected to be relatively large and may possibly include the Hutchinson proposal. At the present time Hutchinson is 25th on the list of priorities of Technical Institute projects. We have been working with Senator Bernhagen and Representative Dille, as well as other Legislators, to make this building project a reality. Tt is therefore reavested that you approve the use of the temporary buildings unti! such time that A building program is approved by the Legislature. I am also forwarding the letter that I have received from the Citv of Hutchinson to Senator Bernhagen and Representative Dille, as well as our State Agency, to indicate to them the urgency of our Le¢islatinn_ Director . ^nesoia Tecnnicai Irsa�:e 8e;rere An Equal Gpporlunity EmployeriEeucalcr 11 (612) 587 -5151 C/T Y OF HUTCHONSORI 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 R A N D U M FOR YOUR INFORMATION DATE: June 21, 1989 TO: Hutchinson City Council ------------------------------ FROM: Hutchinson Planning Commission ------------------------ - - - - -- SUBJECT: FOR YOUR INFORMATION - ANNEXATION PROCEEDINGS ON TRACT IN SECTION 1 -- — — — — — — — — — — — — — — — — — — — — — — — — — — — — LYNN TOWNSHIP OFF OF SOUTH GRADE RD, The Planning Commission suggests delaying the consideration until the July meeting in order to answer the questions of the Hansen's. Ron R. Hansen 1325 South Grade Road Hutchinson, Minnesota 55350 Phone: 612/587 -5882 June 20, 1989 TO: Planning Commission FROM: Ron & Evie Hansen RE: Annexation of Property Into City Limits FOR YOUR INFORMAT10N Following are some of the concerns we have regarding this annexation: 1. The $4,000+ deferred assessment due at this time because we already have a $3,555.71 water main assessment due. 2. Fuel storage tanks would not be permitted in this area if annexation takes place which would have a direct impact on our business. r- 3. If the existing land use would be permitted to continue as is. 4. Significant increase in real estate taxes within a few years. 5. Other City ordinances that may come into bearing later on, that may come into jurisdiction over the business. 6. Annexation into City Limits was never requested. W (612) 587.5151 ITY OF HUTCHINSON WASHINGTONAVENUE WEST FOR YOUR INFORMATION CHINSON, MINN. 55350 M E M 0 R A D U M DATE: June 21, 1989 TO: Mayor and City Council FROM: Jim Marka, Building Official SUBJECT: HUTCHINSON PLANNING COMMISSION MEETING SUMMARY JUNE 20, 1989 PUBLIC HEARINGS 3. (a) Approved - DNR Hydrologist and State of MN Building Code Division are requiring over -head garage door openings on 2 -sides of the garage to equal the pressure, 8" poured concrete walls up to 1'0" higher than the R.F.P. - 100 yr. Flood Elevation. (b) Approved - Neighboring property owner Mr. Richard Danielson requested that Florida St. be improved to platted street requirements. Consulting City Engineer, Marlow Priebe, has put Flordia St. on the 1990 street improvement project list. (c) Approved - Directed City Attorney, Barry Anderson, to draft an agreement between the city and Mr. Dan Hudson, owner, guaranteeing no expressed or implied committment on the City's behalf permitting use of right -of -way for "Subway's" drive -thru traffic encroachment into the right -of -way. Mr. Hudson has agreed that should a street improvement project eliminate access to his drive -thru window (because it encroaches the right -of -way) that he, nor any future owner, will have any claim. NOTE: The right -of -way is 82.5' not the standard 60'. (d) Continued — Directed staff to submit an amended Zoning Ordinance proposal conditionally permitting a Bed and Breakfast in an R -2 zone to the City Attorney and to hold the public hearing at the July meeting. (Hopefully) (e) Approved - Not a good situation. Developers Diversified and Acme Carwash have Declarations of Deeds, Easements and Private Reciprocal Agreement of which I intend NOT to get involved with. I will forward copies of these agreements to the City Attorney for legal review prior to issuance of the building permit. (f) Approved - Little discussion. (g) Continued - Staff is to complete another plan review on the new site plan submitted 6/20/89. The new site Tan includes an automatic carwash. MEMO - 6/21/89 4. (a) Approved (b) Approved (c) Continued until budget time - DNR is not very interested in relocation of structures in the Flood Fringe. (not flood way). DNR's recommendation are more prioritized toward studies for levy and dam construction. Planning Commission and Staff expressed little desire at this time. (d) Withdrawn 5. (a) Continued - Mr. and Mrs. Ron Hansen handed out a list of concerns. Staff will respond. General consensus is to make a decision in July. (b) (1) Continued until Marlow and BRW, Bill Weber, can meet and review the comprehensive maps. Do we need to adopt the comprehensive maps by ordinance /public hearing? (2) Staff and Bill Weber to meet and begin services. Staff must compile notes, recomended changes etc. cc: Don Johaneson, Assistant Building Official Marlow Prieve, Consulting Engineer Barry Anderson, City Attorney Gary Plotz, City Administrator Marilyn Swanson, City Council packet Bonnie Baumetz, Planning Commission Pat VanderVeen, File E LI AGENDA HUTCHINSON PLANNING COMMISSION Tuesday, June 20, 1989 . 1. CALL TO ORDER 7:30 P.M. 2. Consideration of minutes of regular meeting dated May 16, 1989. 3. PUBLIC HEARINGS 0 (a) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY DALE RANNOW TO CONSTRUCT A 24'X24' GARAGE IN FLOOD FRINGE Action - Motion to close hearing - Motion to recommend approval - Motion to reject (b) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY JEFF MUNSELL TO MOVE IN A MODULAR UNIT FOR A DANCE STUDIO Action - Motion to close hearing - Motion to recommend approval - Motion to reject (c) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY DAN HUDSON "SUBWAY" RESTAURANT, TO CONSTRUCT A DRIVE THRU WINDOW Action - Motion to close hearing - Motion to recommend approval - Motion to reject (d) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY LANCE HEATON FOR A BED AND BREAKFAST INN ON 231 ADAMS ST. Action - Motion to close hearing - Motion to recommend approval - Motion to reject (e) CONSIDERATION OF A CONDITIONAL USE PERMIT REQUESTED BY TOM LUDOWESE FOR AN ADDITION TO ACME CARWASH AT 690 SO. GRADE RD. Action - Motion to close hearing - Motion to recommend approval - Motion to reject (f) CONSIDERATION OF A CONDITIONAL USE PERMIT REQUESTED BY DAVE ROSSMAN FOR AN ADDITION TO GARAGE AT 604 HASSAN Action - Motion to close hearing - Motion to recommend approval - Motion to reject (g) CONSIDERATION OF REQUEST BY CITY STAFF TO REZONE PROPERTY AT 402 MAIN, 35 -4TH AVE. NW AND 29 -41-H AVE. NW FROM C -2 TO R -2 Action - Motion to close hearing - Motion to recommend approval - Motion to reject 1 PLANNING COMMISSION AGENDA - 6/20/89 4. NEW BUSINESS (a) CONSIDERATION OF APPROVAL FROM PLANNING COMMISSION TO ADOPT THE FLOOD PLAIN ORDINANCE WITH THE CODIFICATION Action - Motion to recommend approval - Motion to reject (b) REVIEW OF CONDITIONAL USE PERMIT GRANTED TO TIH FOR PORTABLE TRAINING UNITS. (ANNUAL REVIEW) Action - Motion to recommend approval - Motion to reject (c) DISCUSSION REQUESTED BY JIM MARKA OF FLOOD DAMAGE REDUCTION GRANT (d) DISCUSSION REQUESTED BY JIM KELLY AND JOHN ROBINSON FOR A PHOTOFINISHING BUSINESS ON PROPERTY ALONG HWY 7 W (SEBENA HORNER ESTATE) 5. OLD BUSINESS (a) CONSIDERATION TO BEGIN ANNEXATION PROCEEDINGS ON TRACT IN SECTION 1 LYNN TOWNSHIP OFF OF SOUTH GRADE RD. Action - Motion to recommend approval - Motion to reject (d) BRW UPDATE (1) CONSIDERATION TO PROCEED WITH BRW COMPREHENSIVE MAPS WITH REVISIONS (2) REVIEW SCOPE OF SERVICES OF APPROVED CONTRACT BY BILL WEBER FOR THE ZONING ORDINANCE 6. ADJOURNMENT 1 2 0 0 u u MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, June 20, 1989 1. CALL TO ORDER FOR YOUR INFORMATION The meeting was called to order by Chairman Bill Craig at 7:30 p.m. with the following members present: Roland Ebent, Clint Gruett, E1Roy Dobratz, Marlin Torgerson, Larry Romo and Chairman Craig. Members absent: Tom Lyke. Also present: Building Official Jim Marka and Consulting Engineer Marlow Priebe. 2. MINUTES Mr. Romo made a motion to approve the minutes of the regular meeting dated Tuesday, May 16, 1989. Seconded by Mr. Dobratz the motion carried unanimously. 3. PUBLIC HEARINGS (a) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY DALE RANNOW TO CONSTRUCT A 24' X 24' GARAGE IN FLOOD FRINGE Chairman Craig opened the hearing at 7:31 p.m. with the reading of publication #3998 as published in the Hutchinson Leader on Thursday, June 8, 1989. The request is for the purpose of considering a conditional use permit to allow the owner to construct a 24' x 24' detached garage in flood fringe on property located at 135 Glen St. N. Mr. Dale Rannow, 135 Glen St. N, commented on his proposal. Building Official Jim Marka explained the alternatives to flood proofing with the slab being at a resonable grade and concrete walls. He stated that the State of Minnesota approved the request verbally but stipulated a garage door on both sides to stabalize and ezualize pressure if there is a flood. Discussion followed on the alternatives. There was discussion on the possibility of placing 2 walk thru doors on one side instead of another garage door. Chairman Craig made a motion to close the hearing, seconded by Mr. Torgerson the hearing closed at 7:41 p.m. Mr. Torgerson made a motion to recommend approval to City Council contingent upon receiving proper approval from the DNR and State Building Division. Seconded by Mr. Romo the motion carried unanimously. (b) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY JEFF MUNSELL TO MOVE IN A MODULAR UNIT FOR A DANCE STUDIO. Chairman Craig opened the hearing at 7:42 p.m. with the reading of publication #3999 as published in the Hutchinson Leader on Thursday, June 8, 1989. The request is for a condition use permit to allow the owner to install a UBC Modular Unit for a dance studio located on property located at Florida ST. off Hwy 7 West. Mr. Jeff Munsel1 provided additional sketches and explained the application for the modular unit. Chairman Craig read a letter dated 6/19/89, from Mr. Richard Danielson concerning the request and his 1 PLANNING COMMISSION MINUTES 6/20/89 comments of upgrading Florida St. Building Official Marka commented on the temporary aspect of the conditional use permit. Consulting Engineer Marlow Priebe suggested placing the improvement of Florida St. on the 1990 schedule. Discussion followed on the request of Mr. Danielson and hearings to be held. Mr. Munsell addressed the Florida St. entrance to the studio as being the best enterance but there could be an alternative access. He explained the proposal to anchor the building on concrete but that the building structure was classified temporary. Discussion followed concerning the easement on the abstract for the 30' right -of -way on Florida St. It is not a platted right -of -way. Building Official Marka commented on the renewal each year unless the project becomes permanent. Discussion followed on establishing the permanency of the structure. Chairman Craig proposed not to deal with the Florida St. improvement at this time. There was discussion of the access to Hwy. 7. Mr. Ebent moved to close the hearing, seconded by Mr. Torgerson the hearing closed at 8:02 p.m. Mr. Ebent made a motion to recommend approval subject to city staff's 5 recommendations being satisfied as follows: 1. 50' setback from all residential districts. 2. 12 month renewal. 3. Provide copy of right -of -way easement as shown on abstract. 4.'Hard surfaced parking lot is required at the time of renewal. 5. Structure is considered temporary. Seconded by Mr. Torgerson the motion carried unanimously. (c) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY DAN HUDSON "SUBWAY" RESTAURANT, TO CONSTRUCT A DRIVE -THRU WINDOW Chairman Craig opened the hearing at 8:03 p.m. with the reading of publication #4000 as published in the Hutchinson Leader on Thursday, June 8, 1989. The request is for the purpose of considering a conditional use permit to allow the owner to construct a drive -thru pick -up window at Subway on Hwy 7 W. Mr. Dan Hudson, representing Subway, 204 Hwy 7 West, commented on the type of business being fast food thus needing a drive -thru window explaining the handicap accessible ramp and step as the window site which will eliminate the parking of cars encroaching on the street right -of -way. Consulting Engineer Priebe commented on the right -of- way. Discussion followed on the problems of use of the drive -thru window and the intersection proximity. Mr. Torgerson commented on future development of Water ST. and the right -of -way. Mr. Hudson stated he does understand the risk of future improvements to the street. 4 PLANNING COMMISSION MINUTES 6/20/89 Mr. Romo moved to close the hearing, seconded by Mr. Torgerson the hearing closed at 8:20 p.m. Mr. Romo made a motion to recommend approval to City Council subject to City Attorney Barry Anderson providing a draft agreement between the city and Mr. Hudson' guaranteeing no expressed or implied committment on the city's bejalf concerning the right -of -way for the drive -thru traffic encroachment should a street improvement project on Water St. eliminate accessn to his drive -thru pick -up window. Seconded by Mr. Gruett the motion carried unanimously. (d) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY LANCE HEATON FOR A BED AND BREAKFAST INN ON 231 ADAMS ST. Chairman Craig opened the hearing at 8 :21 p.m. with the reading of publication #4001 as published in the Hutchinson Leader on Thursday, June 8, 1989. The request is for the purpose of considering a conditional use permit to allow the prospective owner to provide a Bed and Breakfast Inn on property located at 231 Adams St. Mr. Lance Heaton, 307 Dale, commented on the proposed purchase of the property for a Bed and Breakfast Inn and explained that three or four rooms would be for rent 1 to 3 nights with meals provided only to guests. A future option may be to have an Inn as in a restaurant. Discussion followed of the zoning district. Mr. Russell Meade, present owner of the property, commented on visiting several Bed and Breakfasts and all were in residential areas. Discussion followed on the necessity of adopting an ordinance to accomodate and address Bed and Breakfast establishments in Hutchinson. Mr. Ebent moved to continue the hearing and recommend that City Attorney Anderson draft an ordinance for presentation at the July meeting. Seconded by Mr. Torgerson the motion carried unanimously. (e) CONSIDERATION OF A CONDITIONAL USE PERMIT REQUESTED BY TOM LUDOWESE FOR AN ADDITION TO ACME CARWASH AT 690 SO. GRADE RD. Chairman Craig opened the hearing at 8:22 p.m. with the reading of publication #4002 as published in the Hutchinson Leader on Thursday, June 8, 1989. The request is for the purpose of co— n Bring a conditional use permit to allow the owner to construct a 25' x 120' automatic carwash bay with dryer on property located at Acme Carwash, 690 South Grade Rd. Mr. Tom Ludowese explained the two sketches presented in the packet. The east side addition would be a better location but there is room on the west side. Building Official Marka commented on the position of the Mall owners. Attorney Dan Prochnow, representing Mr. Ludowese, commented on the problems with acquiring additional land to construct the addition on the east side of the building and stated that the west side would comply with the limited warranty deed. 3 PLANNING COMMISSION MINUTES 6/20/89 City Attorney Anderson commented on municipal law as to stacking of cars, stating there would be no problem in this case. Discussion followed on the ingress and egress to the east of the is present building. Mr. Torgerson moved to close the hearing, seconded by Mr. Romo the hearing closed at 8:52 p.m. Mr. Torgerson made a motion to recommend approval to the City Council. Seconded by Mr. Gruett the motion carried unanimously. (f) CONSIDERATION OF A CONDITIONAL USE PERMIT REQUESTED BY DAVE ROSSMAN FOR AN ADDITION TO GARAGE AT 604 HASSAN Chairman Craig opened the hearing at 8 :53 p.m. with the reading of publication #4003 as published in the Hutchinson Leader on Thursday, June 8, 1989. The request is for the purpose of considering a conditional use permit to allow the owner to construct a 12' x 20' addition unto existing garage on property located at 604 Hassan. Mr. Dave Rossman explained his request. Building Official Marka commented on the use of Ivy Lane as an alley. Mr. Torgerson moved to close the hearing, seconded by Mr. Romo the hearing closed at 8:55 p.m. -Mr. Romo made a motion to recommend approval to City Council. Seconded by Mr. Dobratz the motion carried unanimously. (g) CONSIDERATION OF REQUEST BY CITY STAFF TO REZONE PROPERTY AT 402 MAIN, 35 -4TH AVE. NW AND 29 -4TH AVE. NW FROM C -2 TO R -2. Chairman Craig opened the hearing at 8:56 p.m. with the reading of publication #4004 as published in the Hutchinson Leader on Thursday June 8, 1989. The request is for the purpose of considering a request by City Staff to rezone property located at 402 Main N., 35 -4th Ave. NW and 29 -4th Ave. NW from C -2 (Commercial District) back to R -2 (Multiple family residence). Mr. Robert Hornick, owner of the property, commented on the progress of the Burger King, finance and development and stated he is opposed to the rezoning. He presented a site plan for the property. City Attorney Anderson commented on the changes in the new plan. Mr. Hornick explained the site plan and the square footage of the building. Mr. Torgerson commented on the removal of the fire hydrant and Consulting Engineer Priebe explained the cost of removal would be up to the developer. Mr. Kale Danberg, Building Expertise, provided a schedule of the building for the convenience store /carwash. Discussion followed on the carwash addition. Mr. Marka stated the carwash required a conditional use permit. 4 PLANNING COMMISSION MINUTES 6/20/89 Mr. Wayne Thompson, representing Burger King, commented on the proposal for Burger King and the timetable and setbacks they have had. he stated there are lease agreements for the land and are prepared to complete the project this year. He commented on the site changes and property owners access and that the parking lot and privacy fence buffers the neighbor to the west. Consulting Engineer Priebe commented on the county tile location and requested surveys showing the tile location. Mr. Thompson stated the construction could begin in August with local contractors hired for the work. Discussion followed on the various kinds of order takers. City Attorney Anderson commented on light shielding referring to discussions and promises to shield from neighboring property owners. Mr. Thompson stated there is no problem with the shielding. Mr. Craig Reese read a letter by Attorney Ron McGraw to the City Attorney and City Council and questioned the timetable and issue of assurances. Ms. Peggy Reese read a letter received by Mr. Hornick to themselves concerning the driveway easement. Building Official Marka commented on the accesses and curbcuts. Mr. Reese commented on their correspondence and proposal to Mr. Hornick. Building Official Marka stated the city controls buffers at the time of the building permit issuance and considers the suggestions of neighboring property owners. City Attorney Anderson explained the order of filling the excavation and that the developers have not followed through to the expectations of the planning commission and city council. He commented on the city position being restricted because of litigation with the Reeses on the property. Mr. Torgerson commented on the recent progress and suggested to continue the hearing until the July meeting. Mr. Thompson commented on the issues of the past 18 months which held up the Burger King development. Now they have control of the property and Burger King can act on their building. The convenience store does need resolving before the Burger King can begin. The building could be up in 45 to 70 days. City Attorney Anderson interpreted the ordinance as the developer has come back with a new site plan as requested. Attorney McGraw stated they will respond to any agreements and there would be written agreements. Mr. Torgerson moved to continue the hearing until July 18, 1989, and leave the zoning C -2 for the present. Seconded by Mr. Romo the motion 5 PLANNING COMMISSION MINUTES 6/20/89 4 5 carried unanimously. 0 Mr. Thompson, explained the situation Burger King is faced with in respect to the ingress and egress to Hwy 15 and he will talk to the Reeses concerning the access to Hwy 15 and try to resolve issues. NEW BUSINESS (a) CONSIDERATION OF APPROVAL FROM PLANNING COMMISSION TO ADOPT THE FLOOD PLAIN ORDINANCE WITH THE CODIFICATION Mr. Torgerson moved to recommend approval, seconded by Mr. Romo the motion carried unanimously. (b) REVIEW OF CONDITIONAL USE PERMIT GRANTED TO TIH FOR PORTABLE TRAINING UNITS. (ANNUAL REVIEW) Mr. Torgerson moved to recommend approval, seconded by Mr. Roma the motion carried unanimously. (c) DISCUSSION REQUESTED BY JIM MARKA OF FLOOD DAMAGE REDUCTION GRANT Building Official Marka explained the flood damage reduction grant and noted an upcoming county meeting. Consulting Engineer Priebe will research the file and communicate by the end of August. (d) DISCUSSION REQUESTED BY JIM KELLY AND JOHN ROBINSON FOR A PHOTOFINISHING BUSINESS ON PROPERTY ALONG HWY 7 Withdrawn. OLD BUSINESS (a) CONSIDERATION TO BEGIN ANNEXATION PROCEEDINGS ON TRACT IN SECTION 1 LYNN TOWNSHIP OFF OF SOUTH GRADE RD. Consulting Engineer Priebe stated the property is surrounded by city limits and explained that since the school was annexed there is an overlap. He also stated that the zoning map has been corrected. Ms. Evie Hansen addressed and presented their written concerns. Mr. Ron Hansen commented on the discussion with Fire Marshal George Field on the removal of the overhead gas tanks but not the #2 diesel tanks which could remain in the area. He also commented on deferred assessments. Mr. Priebe explained past procedure of deferred assessments and commented on the present deferred assessment situation. Discussion followed on Hansens six written concerns. Mr. Priebe commented that the annexation should begin since the property is an island surrounded by city. 11 0 11 PLANNING COMMISSION MINUTES 6/20/89 Mr. Torgerson made a motion to delay the annexation one month to answer all questions of the Hansens. Seconded by Mr. Romo the motion carried unanimously. (b) BRW UPDATE (1) CONSIDERATION TO PROCEED WITH BRW COMPREHENSIVE MAPS WITH REVISIONS Building Official Marka suggested that Consulting Engineer Priebe meet with Mr. Bill Weber, the County Engineer and himself to review the maps. (2) REVIEW SCOPE OF SERVICES OF APPROVED CONTRACT BY BILL WEBER FOR THE ZONING ORDINANCE. The review of scope of services will begin step by step by staff and Mr. Weber. 6. ADJOURMENT There being no further business the meeting was adjourned at 10:45 p.m. 7 TO: Mayor & City Council FROM: Hutchinson Solid Waste Management Committee DATE: June 23, 1989 RE: Hutchinson Curbside Recycling This pilot curbside pickup shall last six months, after which the City Council shall review the project and propose the future of a city wide curbside pickup. Items to be collected include tin, aluminum, glass, paper, plastic, cardboard and other items as a proposal. Containers - plastic bags w /tie, metal or plastic garbage cans, cardboard boxes - approximate size 24" X 15" X 11 ". All reusable containers will be left curbside. Containers must be provided by homeowners. Scheduling of curbside pickup in pilot area -every two weeks - precinct must be split into two areas; Monday pickup areas and Tuesday pickup areas. • - containers must be curbside by 8:00 a.m. -what ever area cannot be picked up on designated day, should be picked up the following day. Dropbox site and number Bass pond (public) Super American -West (public) St. Anastasia (private) Hutch Mall (private) -all dropbox locations must be maintained by the recycling contractor. - dropboxes checked once a week -City to provide dropboxes for the six month pilot project. -City to provide dropbox charge of $25 /month for four dropboxes for the six month pilot project. Records -All materials must be recorded for future reference as to recycled item and volume of items collected, and must be kept for review and submitted to Hutchinson Solid Waste Management Committee. Contractor to submit recycling proposal in writting. Starting date - August 7th, Monday The Hutchinson Solid Waste Management Committee strongly recommends the services of D.J. Enterprises for the six month pilot program. The Hutchinson Solid Waste Management recommends that precinct #4 be the pilot area to initiate the curbside pickup. 9 -� L, LI D. T. ENTER PR 15 ES 9 -� "W The idea of a recycling program in the City of Hutchinson is to put useable material back into service in some form. Thus eliminating a burden on our landfill and also protecting our envionment. The service can generate a cleaner and better place to live in, work in, and play in. It will lead people to realize that we can do something to help ourselves. PROJECT TEAM D. J. Enterprises is a family owned business. We are life residents of Hutchinson. We have been in recycling for 1� to 2 years on our own and now we are working in connection with Python's Inc. of St. Cloud. The company was started in 1977 and has been growing since. One of the partnerts sat on the committee for the State to help the recommendations for recycling. They have been involved in advancing the recycling oper- ations. WORK PLAN In setting up a time schedule and work plan it can be set on paper, but not always able tp out into actual practice. REFERENCES As I said before, I am working with Python's Inc. They have been in business since 1977. They are advising and helping in getting a useable operating into service. They have set -uo and operatee programs in St. Cloud, Alexandria, Paynesville, Redwood Falls, Fergus Falls, Browerville, Chisago City, Little Falls, Moorhead, Duluth, Mora, Princeton, Aitkin, Brainerd, Cold Spring, Pine City, and Minneapolis. They have an average shipping of 6 to 7 semi loads a week. COST ESTIMATE For Compensation I am not at present setting a fee for household pick -up. I am setting a fee of $25.00 per month for each dropbox in the city. The remaining revenue will come frpm the sale of material. I also ask that the a city, or homeowner, supply any containers for household pick -up. ll CON'T'ENT OF PLAN Al We would start collection by use of dropboxes and curbside in one precinct , We would check dropboxes at least once a week, or oftener if useage warrants it. We will not accept any hazardous material. We will be looking for new markets and ideas. In working with Python's I feel that we have the only "Full Service" company in that we will take any of the following items: Aluminum; Steel; Clear Glass; Coloered Glass; Paper; Copper; Brass; Plastic; Cardboard; Cloth; Tin Cans. CONTRACT D. J. Enterprises, herewith agrees to enter into a contract with the City Of Hutchinson for the purpose of recycling,. It shall be the resposibility of the contractor to: I. Set up dropboxes thru -out the city with approval by the Solid Waste Com m 2. Contractor is to supply bropboxes. 3. Contractor is to check each dropbox weekly,or oftenee, if needed. . Contractor is resposible to clean and maintain dopbox site. Contractor is to supply neccessary equipment for pick -up and transporting to disnoal site. 6. Contractor is to supply all necessary equipment for use in sorting, hanfling, and moving of material. 7. It is the resposibility of the contractor to keep records and forward a monthly copy to the Waste Management Committee for review. 8. Contractor shall meet periodically with Waste Management Committee for review of program. 9. Contractor Mall furnish proof of insurance and performance bond to City of Hutchinson. Insurance in tk amount of $1,598,000 and bond in the amount of $2,000. Contract is for a teial period of pilot program of 6 months. Contractor agrees to be held resposible for any penalitites, if proven tp be the fault of the contractor. 10. City of Hutchinson is resposible for monthly payments on each dropbox placed in the city. 11. City of Hutchinson is to set up an education program to inform the public about recycling. 12. City of Hutchinson is to supply containers for household pick -up service in the city when needed. r] DAVID B. ARNOLD CHARLES R. CARMIC.HAEL GARY D. MCDOWELL STEVEN A. ANDERSON G. BARRY ANDERSON STEVEN S. HOGE LAURA K. FRETLAND DAVID A. BRUEGGEMANN JOSEPH M. PAIEMENT JAMES UTLEY JULIA A. CHRISTIANS RICHARD O. MIGEE June 22, 1989 AR -N-OLD & MGDOWELL ATTORNEYS AT LA%Y 301 PARK PLACE HUTCHINSON. .'MINNESOTA 55350 Mr. Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 (01= )587 -7575 TELECOPIER(O1J) 581 -4000 RESIDENT ATTORNEY O. BARRY ANDERSON III V1 r i Re: Hutchinson Police Station and Related Problems Our File No. 3244 -88 -0027 Dear Gary: JF IOLNIfL WILLIAM W. CAMERON PAUL D -DOVE 5881 CEDAR LAKE ROAD MINNEAPOLIS, MINNESOTA 55411] (012)545 -0000 MN TOLL FREE 800 -340 -4545 TELF.COPIER (812) 545.1703 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55311 (01 2) Id ae- 2214 TELECOPIER(012) 080 -5500 C9` 1 -'2. n 1,98,9 9S 9S This letter will serve as a summary of the status of this matter. As you know, at my request and suggestion, the City retained a consulting firm to review the performance of the construction manager on this project and also attempt to unravel the rather complicated history of this transaction. The City's consultant has done so and has generally concluded that it would have been possible for Construction Analysis Management, Inc. (CAM) to avoid allowing Gopher State Contracting, Inc. to escape its obligations under its bid to the City of Hutchinson. I am enclosing for your information a copy of the chronology of events that our expert pulled together from reviewing the City's file, my file on this project, the State's file and also from the various conversations the expert had with the Mayor, City Administrator, City Building Inspector and myself. The principal issue that needs to be discussed is whether or not the Council wishes to pursue claims against CAM. A concern has been expressed in the past over the number of change orders on this project. Our expert, after reviewing this area of concern, has tentatively concluded that while the number of change orders is high, the total amount of the change orders is probably not unusual in comparison to other similar projects. 9 -� Mr. Gary D. Plotz June 22, 1989 Page 2 It appears that the only damages the City can point to are the increased expense in the Gopher State Contracting contract, snafu. The City has withhold from CAM a remaining $8,000 payment and we have received no recent demand for payment of that amount. In addition to the foregoing, there is a continuing drainage problem in the basement of the building which apparently results in damp or wet basement walls, but has not resulted in the massive influx of water that occurred last summer in the mechanical room area. As you may recall, repair efforts were undertaken by CAM last fall which may have ameliorated some of these problems, but it is apparent from discussing the situation with the Chief that drainage problems still do exist. I have advised CAM of this issue. A copy of my letter is enclosed. A word about the damage outcome is probably appropriate. CAM is probably entitled to be paid for its performance to date and the City would appear to be entitled to damages for the loss of the low bid on the Gopher State Contracting contract. When these two figures are netted out, the total amount to be recovered by the City is something less than $10,000. There is the additional complicating factor that Gopher State apparently went bankrupt, (we are attempting to confirm this fact and I hope to have that information at the time of the City Council meeting) and if an arbitrator or jury determined that Gopher State could not have performed in any event, the City may be left without any effective damages. There is the possibility, of course, that the construction manager will commence litigation or arbitration on his own to collect the $8,000 allegedly owed to the construction manager. At this point, I do need some direction from the Council has to how you wish me to proceed or if you wish me to proceed. Our expert's analysis has been very valuable and regardless of whether or not the City chooses to pursue the litigation, his analysis and conclusions will be necessary in the event CAM commences a litigation or arbitration. Thank you. Best personal regards. Very truly yours, A RNOLD & M DOWELL� ,II P y� eh ;G. Barr Anderson GBA:lm DAVID B. ARNOLD CHARLES R. CARMICHAEL OARY D. McDOWELL STEVEN A. ANDERSON O. BARRY ANDERSON STEVEN S. NODE LAURA K. PRETLAND DAVID A. BRUEOOEMANN JOSEPH M. PAIEMENT JAMES UTLEY JULIA A. CHRISTIANS RICHARD O. MCOEE June 22, 1989 ARNOLD & MODOWELL ATTORNEYS AT LAw 101 PARK PLACE 11UTCHINSON. MINNESOTA 55350 Mr. Vergil M. Florhaug Construction Analysis & Management, Inc. 7401 Central Avenue N.E. Fridley, Mn. 55432 (612) 587 -7575 TELECOPIER(612) 567.1080 RESIDENT ATTORNEY O. HARRY ANDERSON Re: Hutchinson Police Station Your File No. 86 -645 Our File No. 3244 -88 -0027 OE COUNWRL WILLIAM W. CAMERON PAUL D. DOVE 5881 CEDAR LAKE ROAD MINNEAPOLIS, MINNESOTA 59416 (612) 515 -9000 MN TOLL FREE 800 - 310.4545 TELECOPIER(612) 545.1793 50L SOUTH FOURTH STREET PRINCETON. MINNESOTA 55371 1012) 389 -2214 TELECOPIER(612) 309 -5500 Dear Vergil: This letter is a follow up to my correspondence of last November in which I advised you of continuing problems with leaks and water seepage in to the basement of the Hutchinson Police Station. The Chief has advised me the problem continues, although no "flooding" type conditions which occurred last summer have been observed in 1989. The improvement may be due to the repairs conducted in the fall, or may be due to the absence of severe and serious rains or some combination of both. However, the Department is continuing to have problems with wet and damp basement walls with resulting water collection on the floor, at least occasionally, and also increased humidity in the basement as a further result. I would appreciate knowing your position regarding the correction of this problem. Thank you. Best personal regards. Very truly yours, ARNOLD & McDOWELL G. Barry Anderson GBA:lm CC Gary D. Plotz / 'I DELPRO CORPORATION PROFESSIONAL CONSTRUCTION SERVICES HUTCHINSON POLICE STATION Summary of Events 1987 *February 17 Plans and specs issued to bidders by Thorbeck & Lambert i February 20 CAM receives plans and specs *February 23 Plans submitted by Thorbeck & Lambert to State Building Codes Division for review with two hour separation. February 25 Plans submitted by Thorbeck & Lambert to Dept. of Corrections for review with two hour separ- ation March 2 Thorbeck & Lambert submit plans to State Health Department March 3 CAM extends bid date from March 11 to March 18 in telephone conversation with building committee March 6 Thorbeck & Lambert issue addendum 1 which extends bid date March 11 Thorbeck & Lambert issue addendum 2 *March 11 State Building Code Division writes Thorbeck & Lambert a review letter requiring four hour separation March 17 Department of Corrections issues approval of plans and specs with a list of 36 items need- ing clarification. Approval is also contingent on approval being secured from State Building Code Division 1110 West Avenue N. Sioux Falls, SD 57104 P.O. Box 1557 7301 Ohms Lane 707 Litchfield Ave. Suite 9 (605) 331 -5218 480 Willmar, MN 56201 Minneapolis, MN 55435 (612) 235.7052 (612) 831 -4104 *March 18 Bids opened March 20 Marilyn Swanson writes a memo to the mayor and city council on behalf of Chairman Dick Burgart asking for a special meeting the week of March 30 or the first week in April March 24 CAM sends a memo to Dick Burgart stating that the State Building Code Division is going to require a four hour separation. A special meeting is requested for April 13 for award of contracts March 26 Marilyn Swanson writes a memo to CAM establish- ing a council meeting date of April 1 at 5:30 pm for CAM to make bid recommendations * April 1 Thorbeck & Lambert issues revised plans to State Building Codes Division with four hour separation *April 1 CAM makes a presentation to the city council and asks for a delay in awarding bids. Asks for a special council meeting at a later date April 3 Building Code Division issues Construction Authorization based on April 1 letter * April 3 CAM issues revised drawings to low bidders. � Asks for revised pricing by April 10 April 9 Gopher State submits a $2,017 contract price increase to CAM * April 18 Thirty day holding period on bids expires * April 22 Special city council meeting is held. Contracts are awarded. CAM tells the council that the proposed fire wall changes won't be necessary May 1 City building official and fire marshal issue a letter to CAM accepting the two hour separation May 14 City fire marshal writes to CAM and accepts the two hour separation * May 29 Gopher State writes to CAM and withdraws their bid June 1 City issues excavation permit for project �* June 1 CAM writes to the mayor and states they will be responsible for any cost increase in carpentry June 5 Jim Marka writes memo to council informing them that the four hour separation will be required June 8 CAM appears before the council. Hands out their chronology of events which claims to rescind their committment of June 1 to assume responsibility for any increase in carpentry bid *June 9 Jim Marka requests State Building Code Division to issue new authorization with four hour separation . State sends Jim a copy of Thorbeck & Lambert's letter of April 1 which changed the wall to four hours 0 1] 9 F 'A (612) 587.5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN, 55350 M E M 0 DATE: June 21st, 1989 TO: Mayor and City Councilz! FROM: City Engineer RE: Letting No. 5 Bluff Street Project I recommend we hold the assessment hearing as soon as possible. We are now in the position to complete the roll and hearing notices. The earliest we could accomplish this is Tuesday, July 25th, at the Regular Council Meeting. It is my opinion that the attendance for the assessment hearing will be greater than for the project hearing, and we should have the hearing on Wednesday, July 26th, at the High School Cafeteria. MVP /pv Marlow V. Priebe City Engineer �1` ! , RESOLUTION NO. RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT • ASSESSMENT ROLL NO. 252 LETTING NO. 5 PROJECT NO. 89 -15 S.A.P. 43- 607 -07 S.A.P. 133 - 104 -03 S.A.P. 133 - 112 -02 S.A.P. 133-121 -01 WHEREAS, cost has been determined for the improvement of Bluff Street from T.H. 7 to 2,600' North by the Construction of Grading, Gravel Base, Curb and Gutter, Retaining Wall, Bituminous Surfacing, and Appurtenances; improvement of the Drainage Area Adjacent to Bluff Street from the South Fork of the Crow River to 2,600' North of T.H. 7 by the Construction of Storm Sewer Lines, Manholes, Catch Basins, Lead Lines, and Appurtenances; and improvement of Certain Areas of Bluff Street, as needed by the Construction of Sanitary Sewer Mains, Watermains, and Appurtenances, and the estimated bid price for such improvement is $1,462,000.00, and the estimated expenses incurred or to be incurred in the making of such improvement amount to $219,300.00 so that the total estimated cost of the improvement is expected to be $1,681,300.00. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by State Aid Funds, the County and the City is hereby expected to be $1,319,900.009 and the portion of the cost to be assessed against benefitted property owners is expected to be $361,400.00. 10 2. Assessments shall be payable in equal annual installments extending over period of 10 years, the first of the installments to be payable on or before the first Monday in January, 1990, and shall bear interest at the rate of _ per cent per annum from the date of the adoption of the assessment resolution. 0 2. The City Administrator, with the assistance of the Director of Engineering, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 3. The City Administrator shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 27th day of June, 1989. City Administrator Mayor 9 -P, RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT RESOLUTION NO. ASSESSMENT ROLL NO. 252 • LETTING NO. 5 PROJECT NO. 88 -15 S.A.P. 43- 607 -07 S.A.P. 133 - 104 -03 S.A.P. 133 - 112 -02 S.A.P. 133 - 121 -01 WHEREAS, by a resolution passed by the Council on the 27th day of June, 1989, the City Administrator City Clerk was directed to prepare a proposed assessment of the cost of improving Bluff Street from T.H. 7 to 2,600' North by the Construction of Grding, Gravel Base, Curb and Gutter, Retaining Wall, Bituminous Surfacing, and Appurtenances; improvment of the Drainage Area Adjacent to Bluff Street from the South Fork of the Crow River to 2,600, North of T.H. 7 by the Construction of Storm Sewer Lines, Manholes, Catch Basins, Lead Lines, and Appurtenances; and Improvement of Certain Areas of Bluff Street, as needed, by the Construction of Sanitary Sewer Mains, Watermains, and Appurtenances; AND WHEREAS, the City Administrator has notified the Council that such proposed assessment has been completed and filed in his office for public inspection; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the 26th day of July, 1989 in the Hutchinson Jr. /Sr. High School Cafeteria at 1200 Roberts Road at 7:00 P.M. to • pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Administrator is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Administrator, except that no interest shall be charged if the entire assessment is paid October 1st, 1989. He may at any time thereafter, pay to the City Administrator, the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. Adopted by the Council this 27th day of June, 1989 City Administrator Mayor RESOLUTION NO. • RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 253 LETTING NO. 5 PROJECT NO. 89 -15 WHEREAS, cost has been determined for the improvement of Waller Drive by the construction of Bituminous Surfacing and Appurtenances, and the estimated bid price for such improvement is $9,000.00, and the estimated expenses incurred or to be incurred in the making of such improvement amount to $1,300.00 so that the total estimated cost of the improvement will be $10,300.00. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby expected to be $3,100.00, and the portion of the cost to be assessed against benefitted property owners is expected to be $7,200.00. 2. Assessments shall be payable in equal annual installments extending over period of 10 years, the first of the installments to be payable on or before the first Monday in January, 1990, and shall bear interest at the rate of -- per cent per annum from the date of the adoption of the assessment resolution. • 2. The City Administrator, with the assistance of the Director of Engineering, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 3. The City Administrator shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 27th day of June, 1989. City Administrator 40 Mayor RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT RESOLUTION NO. • ASSESSMENT ROLL NO. 253 LETTING NO. 5 PROJECT NO. 88 -15 WHEREAS, by a resolution passed by the Council on the 27th day of June, 1989, the City Administrator City Clerk was directed to prepare a proposed assessment of the cost of improving the Waller Drive by the construction of Bituminous Surfacing and Appurtenances; AND WHEREAS, the City Administrator has notified the Council that such proposed assessment has been completed and filed in his office for public inspection; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the 26th day of July, 1989 in the Hutchinson Jr. /Sr. High School Cafeteria at 1200 Roberts Road at 7:00 P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Administrator is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official • newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Administrator, except that no interest shall be charged if the entire assessment is paid October 1st, 1989. He may at any time thereafter, pay to the City Administrator, the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. Adopted by the Council this 27th day of June, 1989 City Administrator • Mayor y7 RESOLUTION NO. RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT • ASSESSMENT ROLL NO. 254 LETTING NO. 5 PROJECT NO. 89 -15 WHEREAS, cost has been determined for the improvement of Carlisle Street Area by construction of Storm Sewer LIne, Catch Basins, Lead Lines, and Appurtenances, and the estimated bid price for such improvement is $31,000.00, and the estimated expenses incurred or to be incurred in the making of such improvement amount to $4,500.00 so that the total estimated cost of the improvement will be $35,500.00. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by State Aid Funds and the City is hereby expected to be $27,250.00, and the portion of the cost to be assessed against benefitted property owners is expected to be $8,250.00. 2. Assessments shall be payable in equal annual installments extending over period of 10 years, the first of the installments to be payable on or before the first Monday in January, 1990, and shall bear interest at the rate of _ per cent per annum from the date of the adoption of the assessment resolution. • 2. The City Administrator, with the assistance of the Director of Engineering, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 3. The City Administrator shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 27th day of June, 1989. Administrator • Mayor / P RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT RESOLUTION NO. ASSESSMENT ROLL NO. 254 LETTING NO. 5 PROJECT NO. 88 -15 WHEREAS, by a resolution passed by the Council on the 27th day of June, 1989, the City Administrator City Clerk was directed to prepare a proposed assessment of the cost of improving the Carlisle Street Area by the construction of Storm Sewer Line, Catch Basins, Lead Lines, and Appurtenances; AND WHEREAS, the City Administrator has notified the Council that such proposed assessment has been completed and filed in his office for public inspection; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the 26th day of July, 1989 in the Hutchinson Jr. /Sr. High School Cafeteria at 1200 Roberts Road at 7:00 P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Administrator is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. 3. The owner of any property so assessed may, at any time prior to. certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Administrator, except that no interest shall be charged if the entire assessment is paid October 1st, 1989. He may at any time thereafter, pay to the City Administrator, the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. Adopted by the Council this 27th day of June, 1989 City Administrator • Mayor AGREEMENT BETWEEN CITY OF HUTCHINSON AND THOMAS PARKER FOR PROFESSIONAL SERVICE This Agreement, made this day of June, 1989, by and between the City of Hutchinson (the "City ") and THOMAS PARKER ( "Parker ") , is for the purpose of outlining the rights and responsibilities of the parties to this Agreement. 1. Shop. The Hutchinson Municipal Airport is comprised of a number of structures including a structure known as the maintenance shop (the "Shop "). 2. Use of Shop. Parker shall have the right and privilege, during the term of this Agreement, to use the Shop for the purpose of maintaining and repairing aircraft. 3. Hangar #18. The structure located at the Hutchinson Municipal Airport known as Hangar #18 shall be used by Parker for the term of this Agreement without charge. Parker shall clean Hangar 18 as appropriate and the City shall maintain the structure. All provisions of this Agreement setting forth terms applicable to the Shop shall also apply to Hangar #18 excepting the provisions entitled "Heat ", "Separate Entrance ", and "Utilities." 4. Parker's Consideration. Parker shall be available to conduct aircraft maintenance and repair and for the sale of aircraft parts, supplies, and gasoline to the aviation public during normal business hours. 5. Separate Entrance. City shall provide a separate and additional outside entrance to the Shop's utility room apart from the entrance utilized by Parker. IN 9, ec 6. Exclusive Use. Parker shall have exclusive use of the Shop to conduct maintenance and repair business of ordinary course. 7. Heat. The City shall pay for 40% of the Shop's heating costs up to $600.00 per annum, or in the alternative, the City may cause a contact heating system to be installed. 8. Gasoline. Parker may sell aviation gasoline to the public from the City's inventory at Parker's designated price. The City may sell aviation gasoline to existing key holders at the City's designated price, and the City may issue additional keys to only Hutchinson based aircraft owners during the term of this Agreement. No alternative aviation gasoline will be made available by Parker for sale. 9. Independent Contractor. It is understood and agreed that the relationship between Parker and the City shall be that of independent contractor. The City has not hired Parker as an employee of the City or of Hutchinson Municipal Airport. The City shall not be responsible for any other benefits or expenses typically accorded employees, including but not limited to medical benefits, retirement benefits, unemployment or severance benefits and the City shall not provide workers compensation coverage to Parker. 2 • 10. Mobile Home. City shall furnish a location and plumbing, sewer, and electrical hookups to Parker on the real property known as the Hutchinson Municipal Airport. 11. Insurance. Parker shall pay for and obtain prior to taking possession of the Shop insurance in the form of business liability insurance and hangar keepers insurance in an amount and form satisfactory to the City. Parker shall name the City as an additional loss payee. 12. Condition of Shoo. Parker shall accept the Shop in the condition as exists on the date of execution of this Agreement, and the City shall not have any obligation to make any alteration, addition or improvement to the Hangar. 13. Inspection. Parker shall allow the City access to the Shop for purpose of inspecting the Shop to determine whether Parker is in compliance with the provisions of this Agreement. 14. Mortgages; Assignment. Parker shall not mortgage, encumber, assign as security, transfer, assign or sublet the interest of Parker in this Agreement, in whole or in part, without the prior written consent of the City. 15. Maintenance. Parker shall maintain the Shop in a safe non - hazardous, neat, clean and sanitary condition. 16. Termination. Either party hereto may, at any time and for any reason, terminate this Agreement upon sixty (60) days advance written notice to the other party. 0 3 17. Removal of Items. Parker shall not, under any circumstances, remove from the Shop any item or property, including fixtures, attached to and made a part of the Shop. 18. Notice of Vacation. At least ten (10) days prior to vacation by Parker of the Shop for any reason, Parker shall deliver to the City a notice setting forth the intent of Parker to vacate the Shop. Parker understands that at least five (5) days before such vacation and three (3) days after such notice of vacation the City may conduct inspections, to which Parker may be a party, of the Shop, to determine whether Parker has complied with the provisions of this Agreement. 19. Surrender of Possession. Parker shall, upon termination of this Agreement, peaceably vacate the Shop and quietly yield and surrender the Shop to the City in as good condition and repair as existed on the date Parker entered into possession thereof, reasonable wear and tear excepted. 20. Discrimination. Parker, in the use of the Hutchinson Municipal Airport, shall not on the grounds of race, color or national origin discriminate or permit discrimination against any person or group of persons or in any manner prohibited by Part 21 of the Regulations of the Office of the United States Secretary of Transportation, and Parker further agrees to comply with any requirement made to enforce such regulation which may be demanded of the City by the United States Government under authority of said Part 21. 4 0 21. Use of Airport Facilities. Parker may, during the term of this Agreement, use the existing pilot lobby, flying field, and municipal airport facilities in common with other users thereof. 22. Successors. This Agreement shall be binding upon and inure to the benefit of the parties hereto, and their successors and assigns. 23. Utilities. Parker shall promptly pay any and all rates and charges which may become due or payable for water, gas, electric current, telephone, rubbish removal or any other utility used or consumed in connection with or in the Shop and the mobile home during the term of this Agreement, and shall, within a reasonable time after request by the City to provide proof of such payment, provide such proof to the City. 24. Taxes. Should any determination be made that the interest of Parker in this Agreement is taxable, and should any tax be levied pursuant to such determination, Parker shall promptly pay such tax when due, and shall, within a reasonable time after request by the City to provide proof of such payment, provide such proof to the City. 25. Fixtures; Improvements. Parker shall not attach to or install in the Shop any fixture, or reconstruct, enlarge, add to or alter the Shop, or any part thereof, without writtenconsent of the City. 26. Ownership. The Shop, and any improvements, alteration or addition made, and any fixture attached to the Shop during the 1* 5 term of this Agreement, shall become and remain the property of the City. 27. Destruction. In the event the Shop shall be destroyed by any cause, whether natural or man -made, or shall be rendered or become unusable for any reason, this Agreement shall immediately and without further action cease and terminate, in which event Parker shall peaceably surrender possession of the Shop to the City. 28: Compliance with Laws. Parker shall abide by and conform with all laws, rules, and regulations, including future amendments thereto, controlling or in any manner affecting Parker relative to the use or occupancy of Parker hereunder. 29. Default. In the event Parker shall default in the performance of any of the terms, conditions or covenants of this Agreement by Parker to be performed, and the default shall continue for a period of twenty (20) days after the service of written notice of such default by the City on Parker, the City may enter into and upon the Shop or any portion thereof, and repossess the same with or without terminating this Agreement and without prejudice to any other remedy for rent or breach of covenant, and in any such event may, at the option of the City, terminate this Agreement by giving written notice of the termination. The City may not repossess upon default by Parker personal property owned by Parker and stored in the Shop. The rights and remedies given to the City are, and shall be deemed to be, cumulative, and the exercise of one shall not be deemed to be an election excluding the 6 0 exercise by the City at any other or different time of a different or inconsistent remedy. 30. Arbitration. All claims, disputes and other matters in question arising out of, or relating to, this Agreement or the breach thereof, shall be decided by arbitration rules of the American Arbitration Association. This agreement to so arbitrate shall be specifically enforceable under prevailing arbitration law. The award rendered by the arbitrators, as provided by Minnesota law shall be final and judgment may be entered upon it in any court having jurisdiction. 31. Hold Harmless. Parker, while engaged in the performance of any service or function related to this Agreement, agrees to indemnify, save and hold harmless, defend the City and all its agents and employees from any and all claims, demands, actions or causes of action of whatever nature or character arising out of or by reason of the execution or the performance of the services provided in accordance with this agreement. 32. Commercial Operations. Parker may, if qualified and duly licensed by the State of Minnesota and /or the United States Government, have exclusive right to commercial operations at Hutchinson Municipal Airport for the term of this Agreement. 33. License. Parker shall meet, and provide upon request verification of, all licensure requirements of the State of Minnesota and /or the United States Government to legally comply with this agreement. 7 This Agreement shall not be assignable by either party. This Agreement shall not take effect until it has been approved by the City Council of the City of Hutchinson. CITY OF HUTCHINSON Dated: 1989. By: Dated: , 1989. By: Thomas Parker RGM\3188 \0112- DOC.01 u 8 0 0 IIIIIINSUnANCE PLANNERS CITY OF HUTCHINSON PROPERTY AND CASUALTY RENEWAL Bonds, Forgery 300,000 Bonds, Performance 300,000 Boiler & Machinery 2,500,000 Airport Liability 5,000,000 Liquor Liability 1,000,000 Property City and Utilities Inland Marine City and Utilities 498,491 eral Liability 000 CSL Errors and Ommission City and Utilities 600,000 CSL Auto Liabilitv City and Utilties 600,000 CSL 1988 to 1989 1989 -1990 1,344 1,344 2,542 2,542 7,809 7,809 5,325 5,100 14,861 9,898 62,589 59,175 value up, rate down 2,958 more exposure rates down 107,700 7t rate increase 12,408 City budget up 18,823 75 units 3,239 0 0 0 -225 -4,963 -3,414 18441; 111,416 3,716 16,707 4,299 22,908 4,085 79 units Uninsured Motorist 975 948 -27 Auto Physical Damage 12,680 16,856 4,176 City and Utilities Replacement cost on fire trucks and four new units Crime 743 743 0 Umbrella 33,760 30,345 -3,415 City, 1 million Umbrella Utilities, 5 million Dual 26,324 310,841 135 Thlyd Avenue Southeast Hutchinson, Minnesota 55350 28,966 2,642 317,996 7,155 587 -2299 ARNSURANCE PLANNERS WORKERS COMPENSATION Class Payroll Payroll Rate Rate Premium Premium Manual Premium Experience Mod Standard Premium Premium Discount Deposit Premium Retro Plan: Maximum Liability 313,775 Minimum Liabilitv 81,633 269,075 344,051 X .85 X .76 228,714 261,479 -24 342 = 28,241_ 204,372 233,238 *Nursing Home work comp to be put in the Fred S. James nursing home program. • 135 Third Avenue Southeast Hutchinson, Minnesota 55350 -A- i 587 -2298 1988 _. 1989 _1.988 1989 1988 1989 Street Department 168,000 183,000 8.33 8.10 13,994 14,823 Drivers 35,133 61,188 7.54 8.59 2,649 5,256 Waterworks 47,000 47,000 3.11 3.23 1,462 1,518 Electric Power 520,591 539,852 5.12 3.75 26,654 20,244 Sewage Plant 106,000 110,000 4.95 5.36 5,247 5,896 Volunteer Firemen 13,424 13,424 77.89 77.63 10,456 10,421 Police 375,000 375,000 5.99 4.54 22,468 17,025 Liquor Store 100,000 100,000 1.69 2.46 1,690 2,460 Clerical, City 450,000 550,000 .36 .39 1,620 2,145 Building Maintenance 40,000 30,000 5.86 9.95 2,344 2,985 Parks 240,000 332,000 4.13 5.02 9,992 16,666 Municipal Employees 300,000 170,000 5.88 2.91 17,640 4,947 Hospital, Profes. 2,561,419 2,903,841 1.98 3.21 50,716 93,213 ital. All Other 387,698 438,409 5.01 3.22 19,424 14,117 Wical, Hospital 794,654 897,712 .36 .39 2,861 3,501 Gas Company 155,527 161,281 3.84 3.49 5,972 5,629 Bus Drivers 32,000 34,000 3.93 3.77 1,258 1,232 Cemetary 27,000 27,000 7.05 8.91 1,904 2,406 Clerical, Utilities 438,888 455,126 .36 .39 1,580 1,775 Nursing Home 1,238,337 1,297,000 5.45 9.06 67,489 *117,508 Clerical, Nursing 58,831 60,000 .36 .39 212 *234 Manual Premium Experience Mod Standard Premium Premium Discount Deposit Premium Retro Plan: Maximum Liability 313,775 Minimum Liabilitv 81,633 269,075 344,051 X .85 X .76 228,714 261,479 -24 342 = 28,241_ 204,372 233,238 *Nursing Home work comp to be put in the Fred S. James nursing home program. • 135 Third Avenue Southeast Hutchinson, Minnesota 55350 -A- i 587 -2298 TO DAVE MOONEY AS NOMINEE TO MINNESOTA AMATEUR BASEBALL "HALL OF FAME" WHEREAS, Dave Mooney is considered "Mr. Baseball" in Central Minnesota and particularly the Hutchinson area for outstanding promotion of amateur baseball, WHEREAS, Dave Mooney has played and coached amateur baseball at every level of the sport, from city youth programs on up through the city town team, • WHEREAS, the City Council of Hutchinson and staff personally observed his nearly "full -time volunteer efforts," often with a shovel and rake in hand, transform a vacant piece of parkland into a first class baseball facility, now known as Veterans Memorial Field, WHEREAS, his enthusiasm for the sport caused other civic and service organizations and the city to join in and contribute large amounts of man - hours and monies to provide top -notch baseball amenities, including a field lighting system, underground sprinkling system, and grandstand. NOW THEREFORE, BE IT RESOLVED THAT the Mayor and City Council, on behalf of the citizens of Hutchinson publicly thank Dave Mooney and request his honorable name be included in the Minnesota Amateur Baseball "Hall of Fame." Dated this 27th day of June, 1989. Gary D. Plotz City Administrator • <, i s Paul L. Ackland } Mayor �D -Q. REGULAR COUNCIL MEETING supplies June 27, 1989 •WATER $ SEWER FUND repairs 224.22 Crow Chemical chemicals $14.00 Central Garage Fund March /April repair jobs 1612.65 Cash Drawer #4 felt F, index cards 4.42 Flexible Pipe Tool Co. parts 353.20 Hutch Leader bids 93.55 Juul Contracting supplies 103.00 Mn. Valley Testing testing 82.00 Nott Company supplies 476.66 RCM Associates prof.services 5043.87 R.E. Mooney $ Associates parts 210.58 Seelye Plastics Inc. equipment 1356.00 PERA employer contribution 352.32 Water Products Co. meters 2616.63 Richard Nagy safety boots 30.00 Richard Ebert water works operators school 79.12 Compuclassics office supplies 139.00 General Repair Services parts 51.88 Instrumentation Services chemicals 64.06 Motor Vehicle plate fee 15.00 Mid American Plastics parts 60.58 Diane Olsen stress seminar 6.10 Donohue $ Associates prof. fees 6258.38 *U.S. Postmaster meter postage 96.15 *Withhold Tax Acct. employer contribution 643.84 • *National Seminars Inc. seminar reg. fee 59.00 $16,821.99 Great Plains treatment plant 200.00 17,021.99 CENTRAL GARAGE FUND French Lake Auto Parts supplies $175.00 Crow River Auto Repair repairs 224.22 Cushman Motor Co. parts 19.24 Wacker Implement parts 64.91 Northern parts 139.99 Cash Drawer No. 4 UPS charges 9.84 Crow River Glass Co. repairs 159.84 MTI Dist. Co, parts 61.23 PERA employer contribution 50.91 Town $ Country Tire repairs 11.50 W.D. Cooling Clinic repairs 607.80 *U.S. Postmaster meter postage 3.50 *Withhold Tax Account employer contribution 89.96 $ 1,617.94 r 1 // LY` GENERAL FUND Delmar Sturges /Jim Malicki, attorney settlement payment $14,000.00 Daves Tri- Minnicks clean carpet $ windows 252.00 Bailey Nurseries Inc. trees 1127.00 Central McGowan Inc. supplies 31.50 Canterbury Downs 46 tickets 92.00 Christensen Piano Services piano tuning 43.50 Curtis Ind. Inc. parts 180.23 Concession Specialties supplies 22.48 Dons Lawn mowing weeds 87.50 Dostal $ Oleson Oil Co. solvent 9.75 Fitzharris Athletic catchers mask 43.46 Glencoe Com. Education trophies $ ribbons 30.00 G $ G Mow & Till mowing weeds 50.00 Ice Skating Institute badges 8.00 Intl Prot.of Assets Consultants police services book 26.95 J & M Trucking disposal of gas tanks 1725.00 Laws Nursery Inc. trees 1098.00 Mn. Dept. of Public Safety CJDN connect charges 210.00 Mini Biff rental units 120.00 Memindex Inc. calculator /clock 29.95 Manktoba Museum Omni tickets 161.00 Mn. Ice Arena Assn dues 75.00 Mn. Twins 44 tickets 135.00 Neenah Foundry Co. grates 11,514.00 Plants Beautiful Nursery trees 753.50 Prieve Landscaping mowing weeds 80.00 Schlueters Refrigeration repairs 79.17 Swenson Nursery trees 480.00 Star Surplus Store 3 sea bags 22.47 Structural Specialties storm sewer maintenance 1120.00 Waldos Custom Carpets specs refund 25.00 Witte Sod 60 yds sod 95.00 John Walker trees 1285.00 Motor Vehicle trailer plates and sales tax 246.40 Don Anderson 1000 badges 32.66 Elmer Howe malt machine rental 73.00 LARRY Karg green expo seminar 20.08 Jennifer Crosby umpire 16.00 Matt Myllykanges umpire 16.00 Doris Hoffman canterbury refund 8.00 Orel Thorman Canterbury refund 8.00 Chris Bickman overpayment refund 18.00 Thomas Herriges partial refunds 14.00 Shirley Ludowese partial refunds 28.00 Ray Wolter overpayment refund 9.00 Jay Williams overpayment refund 27.00 Joleen Runke stress.seminar 32.99 Nancy Stoltenow pool staff training 30.00 Hutch Umpires Assn. umpires 270.00 Barb Kirchoff refund 5.00 • Mrs. Gary Brinkmeier Joyce Kirchoff refund refund 20.00 20.00 Sue Shimanki refund 20.00 Terry Anderson safety boots 30.00 KeFry Jensen refund 15.00 Constance Cotter overpayment refund 22.50 -3- Rhonda Binder refund $20.00 Eileen Moehring refund 20.00 Joanne Bolland refund 15.00 Marla Burger refund 12.00 Albinson supplies 38.40 American Welding Supplies supplies 11.50 Anderson Interiors specs refund 25.00 Arnold $ McDowell legal fee compensation 2500.00 .Automation Supply supplies 95.89 Brinkmans film 21.28 Bullseye Reloading supplies 192.00 Cash Wise supplies 143.8S Central Garage Fund March /April repair jobs 18,126.09 Cash Drawer #4 cash expenses 80.04 C.R. Vet Clinic boarding dogs etc. 149.00 Coast to Coast nails 1.70 Coca Cola Bottling supplies 34.00 Carneys paint 5.07 Copy Equipment supplies 445.91 Country Kitchen prisoner meal 4.77 Co. Treasurer dl fees 130.00 Crow River Press Inc letterhead paper S3.00 Eileen Goeders contract payment 1500.00 Family Rexall Drug photos 2.19 Great Plains supplies 110.80 • GAB Bus. Services Hutch Com.Hospital prof.services laundry 1160.00 26.75 Hutch Leader advertising etc. 861.16 Hutch Utilities lighting supplies 948.15 HCVN #10 cable franchise 750.00 Insurance Planners insurance coverages 11,023.00 Jubilee Foods supplies 6.54 Juul Contracting remove tank 102.00 K Mart supplies 15.89 League of Mn. Cities 6 subscriptions 108.00 Mn. Playground Inc. supplies 29.06 Kenneth Merrill league convention expenses 36.05 Midland Products Co. supplies 31.39 Star Tribune help wanted ads 335.65 Northern States Supply parts 11.64 Pan 0 Gold Co. supplies 8.10 Peterson Bus Services coach rentals 1935.00 Quades Sport Shop supplies 472.89 Shopko supplies 64.82 Hazel Sitz transit seminar 22.50 Simson Lbr. Co. supplies 24.07 PERA employer contribution 4022.75 Streichers supplies 250.00 Star Cablevision june services 4.05 Two Way Com. Inc. repairs 205.48 The Saltman 10 bags salt 28.62 United Bldg. Centers supplies 534.27 Xerox correct tape 86.10 -4- *City Hutchinson Medical Self *Roger Bakken *DEpt. of Natural Resources *Commissioner of Revenue *U.S. Postmaster *Hutchinson Telephone Co. *League of Mn. Cities Mn. Pollution Control Agency *Mn. Dept. of Health *Withold Tax Acct. *National Seminars Inc. *Dept. of Natural Resources *McLeod Co. Recorder *McLeod Co. Treasurer I If],24lld1i'M1b9 Bonds of 1989 Hutchinson Utilities 11 MUNICIPAL LIOUOR STORE City of Hutchinson Withhold Tax Acct. Commissioner of Revenue Commissioner of Revenue Ed Phillips & Sons Griggs Cooper $ Co. Quality Wine $ Spirits Co 0 Ins. medical ins. $235.61 10 rolls film 18.02 dnr registration fees 288.00 May arena sales tax 1200.97 meter postage 575.35 phone service 3408.57 registration fees 40.00 permit application fee 140.00 application fee 150.00 employer contribution 3889.01 registration fees 118.00 DNR registration fees 250.00 filing fee - Renner property 10.00 deed tax, Renner property 16.50 $ 93,175.54 street lite supplies $8214.63 payroll $4428.11 employer contribution 300.59 June sales tax 4570.40 May sales tax 9140.79 wine F, liquor 872.16 wine $ liquor 1034.76 wine & liquor 1817.57 $ 22,164.38 0 F 14, (612) 587 -5151 C/T Y OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 FOR YOUR INFORMATION DATE: June 20th, 1989 TO: Mayor and City Council FROM: City Engineer RE: Pet Hospital According to the field data we obtained, it appears that curb and gutter could be installed without building additional catch basins. The cost estimate to remove the present entries, replace curb and gutter, install curb and gutter and replace sidewalk is attached. MVP /pv attachment Marlow V. Priebe City Engineer Hu Que/itron y Cements From NafAAnd Gvpt COAWe y .Z FlJ O n 1 /t t..nON t .DI �✓ / 7 7, o c . f �+ /ot •— C."s� s/w .2&J.0 37.0 [.F_ c7l � '- 9 ,�) !.j. S, /.74,o 7/,2 ..Sc 0 2 I a 0 A " �: '9ti W11y •, MII��PCG (612) 587 -5151 ?/UTCH' CITY OF HUTCHINSON • 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 June 21, 1989 FOR YOUR INFORMATION M E M O R A N D U M TO: MAYOR AND CITY COUNCIL FROM: HAZEL SITZ, PERSONNEL COORDINATOR RE: CITY PICNIC According to "tradition ", the date for the annual City Picnic will be Wednesday, August 23, this year. . The pork chop dinner was popular last year, and we would propose having a similar meal this year. We will plan to have the picnic in the Civic Arena due to the difficulty of making last minute seating changes for such a large group if the weather should be unfavorable. If the council has any suggestions for changes I would appreciate hearing them as soon as possible. 0 (612) 587.5151 3 CITY NG O HuTCHE T FOR YOUR INFORMATION HUTCHINSON. MINN 55350 June 15th, 1989 Doug Yerks 249 -5th Avenue No. Hutchinson, MN 55350 Dear Doug: The parcel at 860 South Grade Road hasn't been graded in accordance with the Registered Land Site Survey. The Certificate of Occupancy will be revoked if the grading is not completed within 30 days. Respectfully, CITY OF HUT_CHIIN'NSON *Isis Don Johaneson Building Inspector DJ /pv cc: Gary D. Plotz, City Administrator James G. Marks, Building Official Mayor and City Council ✓ Citizens Bank, Silver Lake, MN • (Q o. 40 SOJ.i GI:ADC Rp C`. ov mss de L -- &eod uair /�Tnn Nr 900C - .. a a . + . 1 »L,) PRpPob" 64RA&L, EL A I IN ab• IL- 241- s)r fA = - Taf 4 cv a / c 90 oc 3.S is OK CERTIFICATE OF SURVEY fE15TNER LAND suRVEY1tIG fDR Douglas YBfks RE61SA 0 LAWD . SMVt"ft 249 SM Ave N. W ait It pnt9. UTCASKU, W. mat Nafchimsort, IfN SYL sat- am at.& 493-1266 .,"at a -OF 9 SWCIFS SCAK to a## ' • VATS. • •,M• of - w MAKW vRe 0 HUTCHINSON FIRE DEPARTMENT MINUTES RELIEF ASSOCIATION Monday, March 20, 1989 The meeting was called to order at 9:12 p.m. Minutes were read and a motion was made and seconded to approve them. Motion passed. Gary Henke reported that a $100,000.000 certificate has matured. It was reinvested in an 8.67, 6 month certificate with IDS. A motion was made and seconded to put Darvin Zieman on the pension roll as of March 1, 1989. He served 23 years, with an active date of February 7, 1966, and a retirement date of February 13, 1989. Motion passed. The Annual Relief Association conference will be held in June. Start gathering ideas for the next Actuarial Study. The meeting was adjourned at 9:30 p.m. Sincerely, Jeff Dobratz Secretary Members present: Steve Schramm George Field Jim Brodd Butch Henke Ed Homan Paul Ackland, Mayor Gary Henke MINUTES . HUTCHINSOPJ FIRE DEPARTMENT OFFICER MEETING Monday, June 12, 1989 The meeting opened at 8:45 p.m. It was discussed that George should make sure 1 -112 hookups are on all Apt. standpipes. Gary Forcier reported on 231. It was discussed to take the truck to Pierce to fix the ladder. It also was discussed to have it hauled there and back by a transport company at a cost of $1100.00. Craig reported that if 239 is used for a fire you have to be hooked up to a hydrant first because the tank is empty. Randy reported that we have a house to burn and train in. Brad reported that we will be pumping the trucks the 1st Monday of every month. The meeting adjourned at 9:40 p.m. Jamie Emans Secretary 0 0 0 0 HUTCHINSON FIRE DEPARTMENT REGULAR MEETING Monday, June 5, 1989 The meeting opened at 8:00 p.m. Investigating Committee reported on Bob Schantzen for the Regular Dept be voted on in July meeting. Jim Popp reported that a fire truck will be needed on July 16 and 17. will be handling it. Tom Pessek reported that the new tanker has been ordered. He wi 1 1 George The following bills and runs were read: Park Elem General Account Skoog Rural Account Goebels Smoke Eater 209.50 Gas N Grocery 16.58 Hutch Ins Agency 17.00 Craig Reiner 35.88 Kable's 949.99 Mid West Fire Pump 263.55 Total $1,176.49 Lovald Total $316.01 City Account County Market 5/24 Skywarn TIH 32.00 Mid Centeral Inc. 129.85 Am. Test Ctr 545.00 MN Conway F &S 179.00 Hager Jewelry 6.47 McLeod Cty Fire Luthens Wesley Pharmacy 4.86 Chief's Assn. 100.00 Allen Office 14.95 Joe Drahos 670.40 Mid Central, Inc. 256.00 Jamie Emans 95.23 Clarey's Safety 144.00 Craig Powell 75.75 Hutch Wholesale 45.12 Brian Brown 45.00 " 109.80 Gary Forcier 45.00 127.26 Mike Schmidt 75.34 " 29.58 Ron Robinson 45.00 " 7.05 Kelly Goranson 68.78 " 100.00 Chuck Lingbeek 45.00 NFPA 17.50 Jim Popp 105.00 Brinkmans 13.28 Coast -to -Coast 19.23 Christens Repair 1.00 Coast -to -Coast 1.99 Hager Jewelry 14.03 Total $3,168.47 Runs 5/1 Drill 5/17 Park Elem 5/5 Skoog 5/20 Goebels 5/6 10 -52 5/20 Jacobson 5/7 Walters 5/23 TIH 5/8 Drill 5/26 Hospital 5/10 Lovald 5/26 10 -52 5/11 County Market 5/24 Skywarn 5/11 Jerabek 5/27 Piepenburg Park 5/15 Drill 5/29 Skywarn 5/15 DeKoster 5/30 Luthens 5/16 10 -52 5/30 10 -52 Motion was made and seconded to allow bills and runs. Motion passed. The Glencoe Fire Dept. is having a water ball tournament on June 11, 1989. We are welcome to come. 1 HUTCHINSON FIRE. DEPT. MINUTES 6/5/89 Motion was made and seconded to carry the Harvey Kemper misconduct investigation until the July meeting. Motion passed. Butch reported that Dave Larson asked us to escort a couple of High School Tournament teams through town. Brad reported that we will be participating in the J.C. Water Carnival. Brad reported that we are not to dump anti - freeze in the oil barrel. The clean -up day for the fire station is set for May 15. Randy reported the hose truck will be in Dassel on June 28. The meeting adjourned at 9:15 p.m. Jamie Emans Secretary 2 r -�