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cp01-10-1995 ca
qw Adak
SUNDAY
MONDAY
TUESDAFF
-8-
-9-
-10-
5:00 P.M. - Telecommunications
5:30 P.M. - City Council
HUTCHINSON
Commission Meeting at
Workshop at City Center
CITY
City Center Main Conf.
Main Conference Room
CALENDAR
Room
7:30 P.M. - City Council
Meeting at City Center
Week of
January 8 to January 14
1995
WEDNESDAY
THURSDAY
FRIDAY
SATURDAY
-11-
-12-
-13-
-14-
9:30 A.M. - Directors Meeti
9:30 A.M. - Senior Advisory
CONFERENCE:
on Policy Book
Board Meeting at
Senior Center
JIM MARKA & MARK HENSEN -
10:00 A.M. - Directors Meeting
January 11 -13
at City Center
0
AGENDA
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, JANUARY 10, 1995
1. CALL TO ORDER - 7:30 P.M.
2. INVOCATION - Rev. Alex Ramos, Bethlehem United Methodist
Church
3. CONSIDERATION OF MINUTES
REGULAR MEETING OF DECEMBER 27, 1994
Action - Approve as distributed - Approve as amended
4. CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. BUILDING OFFICIAL'S REPORT - DECEMBER 1994
(b) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 10372 - DESIGNATING OFFICIAL NEWSPAPER
2. RESOLUTION NO. 10373 - APPOINTING LEGAL COUNSEL
3.
RESOLUTION
NO. 10374 - APPOINTING CITY ADMINISTRATOR
FOR 1995
4.
RESOLUTION NO. 10375 - DESIGNATION OF DEPOSITORIES OF
CITY FUNDS
IN COMMERCIAL BANKS AND INSTITUTIONS
5.
RESOLUTION
NO. 10376 - DESIGNATION OF DEPOSITORY OF
CITY FUNDS,
FEDERAL SAVINGS AND LOAN ASSOCIATIONS
6.
RESOLUTION
NO. 10377 - RESOLUTION APPROVING
SECURITIES
FOR COLLATERAL FROM CITIZENS BANK AND
TRUST CO. OF HUTCHINSON, MINNESOTA
7.
RESOLUTION
NO. 10378 - RESOLUTION APPROVING
SECURITIES
FOR COLLATERAL FROM MARQUETTE BANK OF
HUTCHINSON,
MINNESOTA
8.
RESOLUTION
NO. 10379 - RESOLUTION APPROVING
SECURITIES
FOR COLLATERAL FROM FIRST STATE FEDERAL
SAVINGS & LOAN ASSOCIATION OF HUTCHINSON, MINNESOTA
1
CITY COUNCIL AGENDA - JANUARY 10, 1995
9. RESOLUTION NO. 10380 - RESOLUTION ACCEPTING $172,500
FROM HUTCHINSON UTILITIES COMMISSION INTO GENERAL
FUND AND TRANSFER OF $68,750 FROM GENERAL FUND TO
CAPITAL IMPROVEMENT FUND
(c) TRANSIENT MERCHANT LICENSE FOR GEORGE ROBERT SCHMITZ
(APPROVAL SUBJECT TO INVESTIGATION)
(d) APPOINTMENTS TO HEALTH BOARD:
DR. DAVID BYRON DR. JOHN ZENK
DR. DENNIS MURPHY
(e) SELECTION OF COUNCIL'S VICE PRESIDENT - JOHN MLINAR
Action - Motion to approve consent agenda
5. PUBLIC HEARING
(a) ISSUANCE OF INTOXICATING LIQUOR LICENSE TO RUSS CARTER
JR., DBA J'S BAR & GRILL
Action - Motion to close hearing - Motion to reject -
Motion to approve and issue license
(b) LETTING NO. 4, PROJECT NO. 95 -04
(OSGOOD /HAYDEN ADDITIONS AND SURROUNDING AREAS)
Action - Motion to close hearing - Motion to reject -
Motion to approve and order plans and specifications -
Motion to waive reading and adopt Resolution No. 10369
6. COMMUNICATIONS. REQUESTS AND PETITIONS
(a) CONSIDERATION OF REQUEST FOR STREET LIGHTING IN WALNUT
RIDGE TOWNHOUSE AND WALNUT RIDGE ESTATES SUBDIVISIONS
Action - Motion to reject - Motion to approve and refer
to Hutchinson Utilities
7. RESOLUTIONS AND ORDINANCES - SEE CONSENT AGENDA
8. UNFINISHED BUSINESS
(a) CONSIDERATION OF 1968 DEFERED ASSESSMENT FOR SANITARY
SEWER AND WATERMAIN ON PROPERTY OWNED BY NEIL JENSEN
(DEFERRED DECEMBER 13, 1994)
Action -
2
1]
CITY COUNCIL AGENDA - JANUARY 10, 1995
9. NEW BUSINESS
(a) PRESENTATION AND CONSIDERATION OF RESOLUTION REQUESTING
SPECIAL LEGISLATION FOR ONE -HALF PERCENT LOCAL SALES TAX
Action - Motion to reject - Motion to approve and adopt
Resolution No. 10368
(b) CONSIDERATION OF APPROVING CIVIC ARENA PROJECT AND
ENTERING INTO CONTRACT WITH BONESTROO AND ASSOCIATES FOR
ENGINEERING SERVICES
Action - Motion to reject - Motion to approve and enter
into contract
(c) CONSIDERATION OF EXTENDING CONTRACT WITH BERNICK & LIFSON
Action - Motion to reject - Motion to approve
(d) CONSIDERATION OF ENTERING INTO TWO -YEAR LEASE WITH
SCHRAMM IMPLEMENT FOR COMPOST MIXER
Action - Motion to reject - Motion to approve and enter
into lease
(e) CONSIDERATION OF DNR TRAIL GRANT
Action - Motion to reject - Motion to approve and enter
into agreement
(f) CONSIDERATION OF RECOMMENDATION FROM TELECOMMUNICATIONS
COMMISSION REGARDING CABLE FRANCHISE RENEWAL
Action -
(g) CONSIDERATION OF RECEIVING REPORT AND SETTING PUBLIC
HEARING FOR LETTING NO. 8, PROJECTS NO. 95 -10, 95 -11 AND
95 -12
Action - Motion to reject - Motion to approve and receive
report, to set hearing for February 14, 1995, and to
waive reading and adopt Resolution No. 10370 and No.
10371
(h) CONSIDERATION OF REQUEST TO INCREASE CITY LODGING TAX
Action - Motion to reject - Motion to approve - Motion to
waive first reading of Ordinance and set second reading
for January 24, 1995
3
CITY COUNCIL AGENDA - JANUARY 10, 1995
(i) CONSIDERATION OF ESTABLISHING DATE FOR A CITY COUNCIL
VISIONARY WORKSHOP
Action -
(j) CONSIDERATION OF PETITION ON HARMONY LANE AND LINCOLN
AVENUE
Action -
(k) CONSIDERATION OF CHANGING TERMS OF OFFICE FOR MEMBERS ON
HOSPITAL /NURSING HOME BOARD
Action - Motion to reject - Motion to approve and waive
first reading of Ordinance No. 95 -129 and set second
reading for January 24, 1995
(1) CONSIDERATION OF VACATING MUNICIPAL RIGHT OF WAY, SUBJECT
TO POSSIBILITY OF REVERTER, FOR HOMETOWN REALTY BUILDING
Actiion - Motion to reject - Motion to approve and waive
first reading of Ordinance No. 95 -130 and set second
reading for January 24, 1995
10. MISCELLANEOUS
(a) COMMUNICATIONS
11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS
12.
(a) VERIFIED CLAIMS
Action - Motion to approve and authorize payment from
appropriate funds
4 0
MINUTES
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, DECEMBER 27, 1994
1. The meeting was called to order at 7:30 P.M. by Mayor
Torgerson. Present were: Mayor Marlin Torgerson, Council
Members Bill Craig, Kay Peterson, and Don Erickson. Absent:
Council Member John Mlinar and City Administrator Gary D.
Plotz. Also present: City Engineer John Rodeberg, Finance
Director Kenneth B. Merrill, and City Attorney G. Barry
Anderson.
2. In the absence of a pastor, there was no invocation.
3. MINUTES
The minutes of the regular meeting of December 13, 1994, bid
opening of November 29, 1994, and Truth In Taxation Public
Hearing minutes of December 6, 1994 were approved as
distributed.
4. CONSENT AGENDA
•
(a) REPORTS OF OFFICERS,
BOARDS AND
COMMISSIONS
1. FINANCIAL REPORT
- NOVEMBER
1994
2. CITY INVESTMENTS REPORT
3. PLANNING COMMISSION MINUTES OF NOVEMBER 15, 1994
4. HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY
MINUTES OF NOVEMBER 15, 1994
5. HUTCHINSON HOUSING, INC. MINUTES OF NOVEMBER 15, 1994
6. HUTCHINSON HANDICAP ADVISORY COMMITTEE MINUTES OF
DECEMBER 15, 1994
(b) RESOLUTIONS AND ORDINANCES
1. ORDINANCE NO. 94 -126 - AN ORDINANCE EXTENDING THE
CORPORATE LIMITS OF THE CITY OF HUTCHINSON TO INCLUDE
CERTAIN LAND OWNED BY ROBERT COWGER AND SALLY COWGER
AND ABUTTING THE CITY OF HUTCHINSON PURSUANT TO
MINNESOTA STATUTES 414.033, SUBDIVISION 2(3) (SECOND
READING AND ADOPT)
1
CITY COUNCIL MINUTES - DECEMBER 27, 1994
2. ORDINANCE NO. 94 -128 - AN ORDINANCE OF THE CITY OF
HUTCHINSON, MINNESOTA VACATING A PORTION OF GLEN
STREET AND THIRD AVENUE SOUTHWEST (SECOND READING
AND ADOPT)
3. RESOLUTION NO. 10363 - RESOLUTION FOR PURCHASE
4. RESOLUTION NO. 10365 - RESOLUTION ADOPTING ECONOMIC
LOAN FUND AND ENERGY LOAN FUND FOR FISCAL YEAR 1994
5. RESOLUTION NO. 10363 - RESOLUTION ADOPTING RURAL FIRE
DEPARTMENT SPECIAL REVENUE FUND BUDGETS FOR FISCAL
YEAR 1994
(c) SNOW REMOVAL PERMIT FOR REINER LANDSCAPING
(d) DELINQUENT WATER AND SEWER ACCOUNTS
(e) VARIANCE FOR BILLBOARD ON HWY 15 N., HUTCHINSON TOWNSHIP,
WITHIN TWO MILE RADIUS, WITH UNFAVORABLE RECOMMENDATION
OF PLANNING COMMISSION
(f) GAMBLING LICENSES
(g) BINGO LICENSES .
(h) CIGARETTE LICENSES
(i) TATTOO LICENSE
The motion to approve the consent agenda was made by
Council Member Erickson, seconded by Council Member
Peterson and unanimously carried.
5. PUBLIC HEARING
None
6. COMMUNICATIONS, REQUESTS AND PETITIONS
None
7. RESOLUTIONS AND ORDINANCES
See Consent Agenda.
8. UNFINISHED BUSINESS
None
2 .
0 CITY COUNCIL MINUTES - DECEMBER 27, 1994
9. NEW BUSINESS
(a) CONSIDERATION OF 1995 GENERAL WAGE ADJUSTMENT
Following discussion, the motion to approve a three
percent wage adjustment was made by Council member
Erickson, seconded by Council Member Craig and
unanimously carried.
(b) CONSIDERATION OF 1995 PAY PLAN
Following discussion, the motion to approve the 1995 pay
plan and to waive reading and adopt Resolution No. 10362
was made by Council Member Peterson, seconded by Council
Member Craig and unanimously carried.
(c) CONSIDERATION OF SETTING PUBLIC HEARING DATE OF JANUARY
10, 1995, FOR INTOXICATING LIQUOR LICENSE APPLICATION
FROM RUSS CARTER JR. FOR J'S BAR & GRILL
Following discussion, the motion to approve and set the
public hearing for January 10, 1995 at 8:00 P.M. was made
by Council Member Erickson, seconded by Council Member
Peterson and unanimously carried.
(d) CONSIDERATION OF DEVELOPMENT AGREEMENT BY AND BETWEEN
CITY OF HUTCHINSON AND AUGUSTA BUILDING CORPORATION
Following discussion, the motion to approve and enter
into an agreement with Augusta Building Corporation was
made by Council Member Erickson, seconded by Council
Member Peterson and unanimously carried.
(e) CONSIDERATION OF ADOPTING 1995 BUDGETS FOR LIQUOR FUND,
WATER /SEWER /REFUSE FUND AND CENTRAL GARAGE FUND
Following discussion, the motion to approve and to waive
reading and adopt Resolution No. 10364 was made by
Council Member Craig, seconded by Council Member Peterson
and unanimously carried.
(f) CONSIDERATION OF CONTRACT WITH AUGUSTANA LUTHERAN HOMES
OF LITCHFIELD FOR SENIOR DINING PROGRAM
Director Dolf Moon reported that the Heartland Community
Action Agency would no longer be the provider of the
senior dining program. Effective January 1, 1995, the
service will be provided by Augustana Lutheran Homes of
Litchfield.
3
CITY COUNCIL MINUTES - DECEMBER 27, 1994 •
Following discussion, the motion to approve and enter
into a contract with Augustana Lutheran Homes was made by
Council Member Erickson, seconded by Council Member Craig
and unanimously carried.
(g) CONSIDERATION OF CLOSING YOUTH CENTER FUND
Following discussion, the motion to approve closing the
fund was made by Council Member Erickson, seconded by
Council Member Craig and unanimously carried.
(h) CONSIDERATION OF ESTABLISHING AN ESCROW AGREEMENT WITH
S.J. LEWIS CONSTRUCTION
Following discussion, the motion to approve and enter
into an escrow agreement was made by Council Member
Craig, seconded by Council Member Peterson and
unanimously carried.
(i) CONSIDERATION OF LONG TERM DISABILITY INSURANCE RENEWAL
Following discussion, the motion to approve the renewal
based on the insurance consultant's recommendation was
made by Council Member Erickson, seconded by Council
Member Peterson and unanimously carried.
(j) CONSIDERATION OF JOINT VENTURE BETWEEN HUTCHINSON
COMMUNITY HOSPITAL /BURNS MANOR NURSING HOME AND GLENCOE
AREA HEALTH CENTER TO FORM HOME CARE COMPANY
It was reported the joint venture between the Hutchinson
Community Hospital /Burns Manor Nursing Home and the
Glencoe Area Health Center would form a private, non-
profit home care company.
Following discussion, the motion to approve was made by
Council Member Craig, seconded by Council Member Erickson
and unanimously carried.
(k) CONSIDERATION OF LAND PURCHASE FOR BURNS MANOR NURSING
HOME FOR FUTURE CONSTRUCTION OF ALTERNATIVE LIVING
ARRANGEMENTS
Following discussion, the motion to approve the land
purchase was made by Council Member Peterson, seconded by
Council Member Craig and unanimously carried.
10. MISCELLANEOUS
N
•
CITY COUNCIL MINUTES - DECEMBER 27, 1994
(a) COMMUNICATIONS FROM CITY ATTORNEY
Attorney Anderson reported he had reviewed the cable
franchise renewal issue with the consultant attorney. He
was hopeful that a proposal would be ready for the
January 10, 1995, City Council meeting.
The City Attorney presented his legal opinion on the
proposed purchase of the unique Motorola equipment for
the Police Department. He noted there would be a
substantial savings to the City by purchasing it under
the Hennepin County contract, and it was his
recommendation to enter into a joint powers agreement
with Hennepin County for bidding purposes.
Following discussion, the motion to approve the purchase
through a joint powers agreement with Hennepin County and
to waive reading and adopt Resolution No. 10367 was made
by Council Member Peterson, seconded by Council Member
Erickson and unanimously carried.
(b) COMMUNICATIONS FROM COUNCIL MEMBER BILL CRAIG
• Council Member Craig commented that the McLeod Treatment
Center issue was acted on by the Planning Commission at
their December meeting. He noted he was pleased with the
outcome.
(c) COMMUNICATIONS FROM COUNCIL MEMBER DON ERICKSON
Council Member Erickson suggested holding a Council
workshop prior to the regular meeting on January 10 for
the purpose of reviewing the handwritten comments on the
community survey. It was the consensus of the Council to
meet at 5:30 P.M., January 10, 1995, for a workshop.
(d) COMMUNICATIONS FROM DON TODNEM
Don Todnem reported he had been informed by Vi Mayer,
Chamber of Commerce Director, that Curt Wiehle will be
the speaker at the January 17, 1995 Chamber breakfast.
He invited the Council Members to attend the meeting.
11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS
(a) VERIFIED CLAIMS
The motion to approve the claims and to authorize payment
• from appropriate funds was made by Council Member
CITY COUNCIL MINUTES - DECEMBER 27, 1994 .
Erickson, seconded by Council Member Craig and
unanimously carried.
12. ADJOURNMENT
There being no further business, the meeting adjourned at 5:10
P.M.
•
•
2
L
fOPM 0-404 U.S. DEPARTMENT Of COMMENCE
s.nrnuo,,Neco.ws
i
Period in which permits issued
„rs sn
DECEMBER 1994 .dv �-
(Pes.e eo,ncr am error. in nama.M aedron k.AAfkp ZIP Code)
REPORT OF BUILDING OR
ZONING PERMITS ISSUED
AND LOCAL PUBLIC
CONSTRUCTION
357400 27 4 9999 OBS 1 0
26 9999 02730
JAMES MARKA SLOG OFFICIAL
FOR CITY OF HUTCHINSON
If your building permit system has changed,
mark (X) appropriate box below and slrphlin
HUTCHINSON CTY GTR 111 HASSAN ST S
In coRaneab'
HUTCHINSON MN 55350
❑ Discontinued Issuing permits
❑ Merged with Brother system
❑ Split Into two or more systems
❑ Annexed land areas
1
❑
Had other changes
HIS FORM ON OR BEFO BEFORE A
If no permits were issued during
Bureau of the Census
Instructions are included. For
this period, mark fX) In the box —• ❑
1201 East 10th Street
further assistance, call collect
and return this form
e
e Jeffersonville, IN 47132-0001
4301)763-7244.
NEW RESIDENTIAL
PRIVATELYOWNED
PUBLICLY OWNED
HOUSEKEEPING
Item
Number
of
Valuation of
Number
of
Valuation of
Buildings
Housing
BUILDINGS
No,
Buildings
Housing
construction
construction
limits
Omit teats
unit.
Omit cents
LI
ml
nl
m
01
n
ill
Single-famity houses, detached
Exclude mobile homes.
101
Single - family houses, attached
- Separated by ground W roof wall,
-No units above or below, and
- Separate he&" systems and urday motors.
(Count each unit a a separate buildingl
102
2
4
Two - famiy buildings
103
Thres- and four-family buildings
104
Frvs-or -more family buildings
108
7
56
2,470,000
TOTAL — Sum of 101 -108 —0
109
NEW RESIDENTIAL
PRIVATELY OWNED
PUBUCLYOWNED
NON HOUSEKEEPING
Item
Number
of
Valuation of
Number
of
Valuation of
No.
BUILDINGS
construction
construction
Buildings
Rooms
Omft cans
Building.
Rooms
Omit cents
1.)
lb)
(el
(d)
lei
(f)
(a)
Hotels, motels, end tourist "bins
(transient accommodations only)
213
Other nonhousekesping shatter
214
NEW NONRESIDENTIAL
PRIVATELY OWNED
PUBLICLYOWNED
BUILDINGS
hem
Numbs,
Valuation of
Number
Valuation of
No.
of
construction
of
construction
buildings
Omit cents
buildings
Omit cents
(N
(bl
(c)
(d)
(e)
Amusement, social, and recreational
318
Churches and other religious
319
Industrial
320
Parking garages (buildings and open decked)
321
Service motions and repair garages
32
Hospitals and institutional
323
Offices, banks, and professional
324
Public works and utilities
328
Schools and other educational
32
Stores she customer services
327
Other nonresidential buildings
328
Structure other then buildings
329
ADDITIONS,
PRIVATELYOWNED
PUBLICLY
OWNED
ALTERATIONS, AND
CONVERSIONS
Item
Number
Valuation of
Number
Valuation of
No.
of
construction
0!
construction
buildings
Omit cents
buildings
Omit cants
is)
(b)
(c)
(d)
lei
Residential — Classify additions of
garages and ",ports in item 438.
4
Nonresidential and nonhousekeephg
437
Additions of residential garages and carports
(attached end detached)
43
RM1), nor -c, PUNK-C, MI-I, Jltll -J
Total
I' Pa miss 26 Total Valuation $3.030,054
PLEASE CONTINUE ON REVERSE SIDE tee.
DEMOLITIONS AND
PRIVATELY OWNED
PUBLICLY WN D
Number of
RAZING OF
Item
Number of
BUILDINGS
No.
.Buildings
Housing
Buildings
Housing
units
units
10
lb)
10
Id)
GI
Single - family houses (attached and detached)
848
Two - family buildings
646
Three- and four -family buildings
647
Five -or -more family buildings
818
All other buildin send atru<tures
819
INDIVIDUAL PERMITS AUTHORIZING CONSTRUCTION VALUED AT $500,000 OR MORE
Please provide the following information for each permit authorizing construction valued at 6500,000 or more
entered in sections 1 through IV.
Item
Number
of
No.
Name and address of
Owner -
ark
Valuation of
from
Description
owner ar builder
Mao eX)
(
Construction
Omit
Housi
Buildings
sec,
canto
unity
[—IV
W
Ibl
10
Idi
(a)
if)
III)
Kind of buildup
_Crow Ri_v_er Apt!je_1_Amited_
QPrivate
Apar_tment_Buildingc-- - - - -__
site.aare.a 705, 715, 725.745.
- 517_tolfa)LS1reei___________
❑Public
105
755 765
6
Kind of Wilding
____ _____________ __________________
❑PrivN
__ ___________________________
Site addreu
____________________ _
E] Public
3
Kind of building
--------- _-------------------------
❑Privets
________________________
Site ;ddrue
____ _______________________________
❑Paplk
a
Kind of Wilding
____ _______________________________
❑private
_______________________
Sits eddreu
___________________ ________________
❑PUbfg
a
Kind of Wilding
___ _____ ---------------------------
❑Private
❑ Public
__ _______________________________
Site adds»
________________________
6
Kind of Wilding
------------------------------------- _
El Private
________________________
Site addreaa
____ _______________________________
❑PYDIb
a
r of Ouildirq
------------------------- __________
❑Privsta
[,d
____ RS eddreu
______________________________ - - - --
❑PuDlk
a
Kind of Wilding
------------'
❑Private
Sits redrew
C3 Public
------------------------------- ____
6
Kind of Wilding
❑Private
--- _ _________ __________________ -----
_
---------------------------- _____
❑Public
_______________________
SRS tldnu
6
Comments
An you swan of any new pevink4sauing ❑ No ❑ Yes — Please give additional information In comments.
Jurisdictions]
Name of person to contact regarding this report
Telephone
James G. Barka Ara;
code
Number
Estenubn
Title
Building Official
612
234 -4
"M c.0. 14n Sir
9
0
0
0 RESOLUTION NO. 10372
DESIGNATING OFFICIAL NEWSPAPER
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT, The Hutchinson Leader be designated the official
newspaper during the calendar year of 1995 for the City of
Hutchinson.
Adopted by the City Council this 10th day of January, 1995.
ATTEST:
Gary D. Plotz
City Administrator
0
Marlin Torgerson
Mayor
RESOLUTION NO. in311
APPOINTING LEGAL COUNSEL
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT G. Barry Anderson, of the law firm of Arnold, Anderson &
Dove, P.L.L.P. is hereby appointed as City Attorney in exchange for
payment of a retainer for a one year period from January 1, 1995 to
December 31, 1995. Services to be included within the agreed upon
retainer amount are: prosecution of police department cases;
attendance at all City Council and Planning Commission meetings;
preparation of resolutions and ordinances and other customary legal
services in the normal course of City business including but not
limited to professional supervision of duties performed by the
Assistant City Attorney.
Matters such as appearances in state district court or federal
district court, or appearances in the court of appeals or state
supreme court, will be billed as additional legal services outside
of the retainer agreement and at the usual and customary hourly
rate to be approved by the City Administrator. In addition,
collection actions may be billed on a contingent fee basis and any
amounts received for such actions shall be considered apart from
the retainer arrangement described above.
Adopted by the City Council this 10th day of January, 1995.
Attest:
Gary D. Plotz
City Administrator
Marlin Torgerson
Mayor
Mr. Gary D. PlOtz
City Administrator
Hutchinson City Center
111 Hassan Street
Hutchinson, Mn. 55350
Re: City Attorney Issues
Dear Gary:
I am enclosing herewith the official appointment document relative
to services of the City Attorney. Please place this resolution in
the Council packet for action at the next regularly scheduled City
Council meeting.
I am pleased to report that the law firm has agreed, at its most
recent Partnership meeting, to maintain the $85 per hour rate for
services not covered by the City retainer. This will be the third
consecutive year that the law firm has been able to hold the line
relative to our hourly rate for non retainer matters.
On behalf of the employees of Arnold, Anderson & Dove, P.L.L.P and
on my behalf, I am pleased that we are able to continue to provide
services to the City of Hutchinson. Should you have any questions
in connection with any of the foregoing, you certainly should feel
free to contact me.
Thank you. Best regards.
Very truly yours,
& )5fiVE, P.L.L.P.
G. Barry Anderson
GBI
Enclosure
CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION
—CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION
ARNOLD. ANDERSON & DOVE
PROFESSIONAL -MITES LIABILITY PARTNERSHIP
ATTORNEYS AT LAW
DAVID B. ARNOLD
101 PARK PLACE
HUTCHIN50N, MINNESOTA 553502563
OF COUNSEL
STEVEN A. ANDERSON
RAYMOND C. LALLIER
G. BARRY ANDERSON*
(612)587 -7575
JANE VAN VALKENBURG
STEVEN S. HOGE
FAX 1612)587 -4096
LAURA K. FRETLANO
5881 CEDAR LAKE ROAD
DAVID A. BRVEGGEMANN
RESIDENT ATTORNEY
MINNEAPOLIS, MINNESOTA 55416
PAUL D. DOVE*
(612) 545 -9000
G. BARRY ANDERSON
RICHARD G. McGEE
FAX 1612) 545 -1793
CATHRYN D. REHER
—
GINA M. BRANDT
501 SOUTH FOURTH STREET
BRETT D. ARNOLD
PRINCETON, MINNESOTA 55371
16121 389 -2214
Al3p ACM]rTED IN TEXAS ANO NEW YORIK
January 4, 1995
FAX 16121 309 -5506
Mr. Gary D. PlOtz
City Administrator
Hutchinson City Center
111 Hassan Street
Hutchinson, Mn. 55350
Re: City Attorney Issues
Dear Gary:
I am enclosing herewith the official appointment document relative
to services of the City Attorney. Please place this resolution in
the Council packet for action at the next regularly scheduled City
Council meeting.
I am pleased to report that the law firm has agreed, at its most
recent Partnership meeting, to maintain the $85 per hour rate for
services not covered by the City retainer. This will be the third
consecutive year that the law firm has been able to hold the line
relative to our hourly rate for non retainer matters.
On behalf of the employees of Arnold, Anderson & Dove, P.L.L.P and
on my behalf, I am pleased that we are able to continue to provide
services to the City of Hutchinson. Should you have any questions
in connection with any of the foregoing, you certainly should feel
free to contact me.
Thank you. Best regards.
Very truly yours,
& )5fiVE, P.L.L.P.
G. Barry Anderson
GBI
Enclosure
CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION
—CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION
0 RESOLUTION NO. 10374
APPOINTING CITY ADMINISTRATOR FOR 1995
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT, the following appointment to the indicated executive
office of the City of Hutchinson is made for the period of one
year. Compensation shall be continued as agreed upon by separate
Council action:
.City Administrator Gary D. Plotz
Adopted by the City Council this 10th day of January, 1995.
ATTEST:
Gary D. Plotz
City Administrator
Marlin Torgerson
Mayor
-9 (3)
0 RESOLUTION NO. 10375
DESIGNATION OF DEPOSITORIES OF CITY FUNDS
IN COMMERCIAL BANKS AND INSTITUTIONS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT the following named banks and institutions, which are
authorized to do a banking business and act as depositories in
Minnesota, be and they hereby are designated depositories of the
Public Funds of the City of Hutchinson in the County of McLeod,
State of Minnesota, by the City Council of said City, for the term
commencing January 1, 1995 for one year:
CITIZENS BANK & TRUST COMPANY, HUTCHINSON, MN
THE FIRST BANK OF MINNESOTA, HUTCHINSON, MN
MARQUETTE BANKS OF HUTCHINSON, HUTCHINSON, MN
0 FIRST BANK, MINNEAPOLIS, MN
NORWEST BANK, MINNEAPOLIS, MN
FIRST BANK ST. PAUL, ST. PAUL, MN
AMERICAN NATIONAL BANK, ST. PAUL, MN
FIDELITY BANK AND TRUST COMPANY
MERRILL LYNCH, DAIN BOSWORTH, INC.
PIPER JAFFRAY & HOPWOOD, INC.
SHEARSON LEHMAN BROTHERS
SMITH BARNEY SHEARSON
upon terms and conditions following, to -wit:
THAT this designation is subject to the right of said City of
Hutchinson, Minnesota to modify, vacate, or revoke the same
7!47'(4
RESOLUTION NO. 10375 9
according to law, and also subject to any depository agreement
executed pursuant to Minnesota Statutes, Section 118.01 and Section
475.66, and
THAT the use of these depositories other than those located in
the City of Hutchinson shall be for monies from the proceeds of
bond sales or grant reimbursement monies only. The interest rate
from these institutions must exceed the interest rate of City
financial institutions by more than .5 %.
BE IT FURTHER RESOLVED:
THAT the City Administrator of the City of Hutchinson is
hereby authorized and directed to deposit in said banks and
institutions in special funds to be known as "City of Hutchinson"
all monies that may come into his hands.
BE IT FURTHER RESOLVED:
THAT a copy of this resolution be filed with the City
Administrator and each of the banks and institutions so designated.
Adopted by the City Council this 10th day of January, 1995.
Marlin Torgerson
Mayor
ATTEST:
Gary D. Plotz
City Administrator
RESOLUTION NO. 10376
DESIGNATION OF DEPOSITORY OF CITY FUNDS
FEDERAL SAVINGS AND LOAN ASSOCIATIONS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT First Federal FSB, Minnesota is hereby designated as an
official depository of and for funds of the City of Hutchinson up
to the maximum designated by law.
Adopted by the City Council this 10th day of January, 1995.
0
ATTEST:
Gary D. Plotz
City Administrator
[I
Marlin Torgerson
Mayor
RESOLUTION NO. 10377
RESOLUTION APPROVING SECURITIES FOR
COLLATERAL FROM CITIZENS BANK AND TRUST CO.
OF HUTCHINSON, MINNESOTA
WHEREAS, the Citizens Bank & Trust Co. of Hutchinson, a City
Depository, has presented collateral as follows for the City of
Hutchinson and Hutchinson Utilities:
U.S.
Treasury Note
$1,000,000.00
7.625
04 -30 -96
U.S.
Treasury Note
500,000.00
4.375
08 -15 -96
Fed,
Home Loan Bank
500,000.00
4.800
07 -07 -98
Fed.
Home Loan Bank
500,000.00
5.200
08 -04 -97
Fed.
Natl. Mort. Assoc.
1,000,000.00
7.000
02 -10 -96
Fed.
Natl. Mort. Assoc.
500,000.00
6.050
01 -12 -98
Fed.
Natl. Mort. Assoc.
1,000,000.00
6.310
06 -17 -99
Fed.
Natl. Mort. Assoc.
1,000.000.00
3.395
10 -25 -96
TOTAL
$5,500,000.00
BE IT RESOLVED by the City Council of the City of Hutchinson,
Minnesota that the Treasurer be authorized to accept said
securities as collateral and that said collateral be deposited for
safekeeping.
Adopted by the City Council this lord day of January, 1995.
ATTEST:
Gary D. Plotz
City Administrator
Marlin Torgerson
Mayor
RESOLUTION NO. 10378
RESOLUTION APPROVING SECURITIES FOR
COLLATERAL FROM MARQUETTE BANK
OF HUTCHINSON, MINNESOTA
WHEREAS, the Marquette Bank of Hutchinson, a City Depository,
has presented collateral as follows for the City of Hutchinson and
Burns Manor Nursing Home:
U.S. Treasury Note M97
$ 500,000.00
05 -31 -97
U.S. Treasury Note A96
300,000.00
05 -15 -96
U.S. Treasury Note L96
500,000.00
02 -29 -96
U.S. Treasury Note R98
500,000.00
08 -31 -98
Burnsville, MN GO
125,000.00
02 -01 -01
Issaquah, WA King Co.
UT GO Bank Qualified
100,000.00
12 -01 -04
Centerville, TX ISD
150,000.00
08 -15 -04
Decorah, IA SCH DIS
150,000.00
06 -01 -02
King Co. WAS S.D.
100,000.00
12 -01 -04
FNMA Pool 102248 ARM
37,235.75
05 -01 -20
FNMA MTG -BKD #226554
1.000.000.00
08 -01 -032
1 TOTAL
$3,511,653.00
9
BE IT RESOLVED by the City Council of the City of Hutchinson,
Minnesota that the Treasurer be authorized to accept said
Resolution 10378
securities as collateral and that said collateral be deposited for
safekeeping.
Adopted by the City Council this loth day of January, 1995.
Marlin Torgerson
Mayor
ATTEST:
Gary D. Plotz
City Administrator
0
0
�J
0
RESOLUTION NO. 10379
RESOLUTION APPROVING SECURITIES FOR COLLATERAL
FROM FIRST STATE FEDERAL SAVINGS & LOAN ASSOCIATION
OF HUTCHINSON, MINNESOTA
WHEREAS, the First State Federal Savings & Loan Association of
Hutchinson, a City Depository, has presented collateral as follows
for the City of Hutchinson, Hutchinson Utilities, and Hutchinson
Community Hospital:
U.S. Treasury #890811034
FNMA Rem 12FA #920130001
FHLB F/R Note #930818001
FNMA 93 -138F #930830004
FHLMC 1535FA #930628023
TOTAL
$1,000,000.00 02 -15 -16
2,000,000.00 01 -25 -22
2,000,000.00 08 -18 -05
1,000,000.00 08 -25 -23
$9,000,000.00
BE IT RESOLVED by the City Council of the City of Hutchinson,
Minnesota, that the Treasurer be authorized to accept said
securities as collateral and that said collateral be deposited for
safekeeping.
Adopted by the City Council this 10th day of January, 1995.
ATTEST:
Gary D. Plotz
City Administrator
Marlin Torgerson
Mayor
1 rF)
0
CITY OF HUTCHINSON
RESOLUTION NO. 10380
RESOLUTION ACCEPTING $ 172,500 FROM HUTCHINSON UTILITIES
COMMISSION INTO GENERAL FUND AND TRANSFER OF $68,750 FROM GENERAL
FUND TO CAPITAL IMPROVEMENT FUND
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT a $172,500 transfer from the Hutchinson Utilities Commission is hereby
accepted and shall be placed in the City's General Fund.
THAT $10,000 of this transfer is for trees as authorized by the Tree Board.
THAT a transfer shall be made at this time from the General Fund to the Capital
Improvement Fund of $68,750.
Adopted by the City Council this 10th day of January, 1995.
ATTEST:
Gary D. Plotz
City Administrator
Marlin Torgerson
Mayor
co or NNTCNINSON
: MY CENTER
III HASSAN STREET SE
APPLICATION NUTCHINSON,IIN 55M25V
FOR
PEDDLERS, SOLICITORS, AND TRANSIENT MERCHANTS
2" x 2" Picture
required
0 How many days?
0
NAME and DRIIVER'S LICENSE INFORMATION
L�
NAME:
PERMANENT ADDRESS:
PERMANENT TELEPHONE: S
TEMPORARY LOCAL ADDRESS:
TEMPORARY TELEPHONE ACCESS:
DRIVER'S LICENSE NUMBER (STATE) T•I` (/ Aim
HEIGHT S--5-- WEIGHT / EYE COLOR ;^
_ES b LENGTH OF PERMIT REQUESTED
Months?
Or year?
LICENSE FEES ARE AS FOLLOWS:
Application Fee of $25 applied towards the following permit fee(s)
Solicitors, per day ......... ............................... $ 25.00
Solicitors, per year ....................................... $200.00
Transient Merchants, per day ............................... S 25.00
Transient Merchants, per year ... $200.00
Peddlers, per day .. ............................... ...... S 25.00
Peddlers, per year .......... ............................... $200.00
BACKGROUND STATEMENT
HAVE YOU BEEN CONVICTED OF ANY CRIME, MISDEMEANOR, OR VIOLATION OF ANY
MUNICIPAL ORDINANCE, OTHER THAN TRAFFIC VIOLATIONS? YES N0)_
IF YES, STATE NATURE OF OFFENSE AND PUNISHMENT OR PENALTY ASSESSED THEREFORE:
-dt
DESCRIBE
NATURE OF BUSS,IN /E-SS AND DESCRIBE ITEM OFFERED/:
le
DESCRIBE METHOD OF DELIVERY:
DESCRIBE YOUR SOURCE OF SUPPLY - NAME & ADDRESS OF SUPPLIER:
/yr7`i 7'/Z
Sc
o-2 !V?e"- yo i lc .1
PROVIDE TWO (2) MCLEOD COUNTY PROPERTY OWNERS FOR CHARACTER REFERENCES:
NAME & ADDRESS: it/ifLihiDR ��R�f1�iS NAME & ADDRESS: T 4,
OLi4nHi nso ill) 5535 0 llvfcAlAjyo IV-41 '53- a
PHONE NUMBER: & iZi �5-1- o416 PHONE NUMBER: L6W 59-7 - l 97
STATE LAST CITY YOU CARRIED ON SAME ACTIVITY:
CITY /STATE NAME: L r 17. 4>`y
DATE OF ACTIVITY: FROM: L C TO:
0
-2-
I hereby certify I have completely filled out the entire above applica-
tion and that the application is true, correct, and accurate.*
I fully understand that any person who violates any provision of the
Peddlers, Solicitors, and Transient Merchant Ordinance No. 673 is guilty of
a misdemeanor and upon conviction thereof shall be punished by a fine not ex-
ceeding $500 or by imprisonment for a period not exceeding 90 days or both, plus,
in either case, the costs of prosecution.
signature of icant Date
4 No application will be forwarded to the City Council unless received one
week prior to the regular Council meeting completely filled out with required
picture.
OFFICE USE
POLICE CHIEF RECOMMENDATION:
0
J
-3-
RELEASE OF INFOR?1ATION 0
As an applicant for a Peddlers /Solicitors /Transient Merchants License from
the City of Hutchinson, Minnesota, I am required to furnish infor =a non which that
agent;: may use in determining my moral, physical, menta: and. financial gcali.`ica-
tions. In this connection, I hereby expressly authorize release of any and all iz-
forration which you may have concerning me, including ir..`ormation of a con :ident :a:
or privileged nature.
I hereby release the agency with. which I am seeking application for license,
and any organization, company or person furnishing inforcation to that agency as
ex-pressly authorized above, from any liability for damage which may result from
furnishing the information requested.
Applicant's Full
Printed `lame:
(First) (xid
9
Applicant's Address: 100,2 a'
(Number) (Str
(City) (Cow
Applicant's.Birth Date:
Applicant's Place of Birth: /20
Applicant's Social Security No..
Applicant's Driver's License ho.:
Date: / tl
V
y%1
0
Scam,72�
� AA 5-S-3 1/7
ty) (State d Zip)
6l
Applicant's Signature
,�(- C /
0 OWATONNA ° ATLANTA * PHOENIX
...... ...............................
.. ............................... .
.....................
JEFF S t.! 1-0 REPAIR
306 H 1(Y 7 E
HUT:HI1SON MR 5533)
TUPR NCIANC E E
OWATONNA • ATLANTA • PHOENIX
North Star Sea Foods ••
_ Pacific Cod . Salmon . Halibut
AK Bus M 658
Owners - Will & Ann Sliney • George Schmitz
161PO Box 8683 10028 50th St SW
Kodiak, AK 99615 Howard Lake, MN 55349
907- 486 -8401 612 -543 -2116
w
JAIL 3
/ _e_
f�
s
MEMORANDUM
TO: Chief Steve Madson�
FROM: _t. Ron Zirc:_cff
DATE: January 10. 1995
RE: Transient Merc:ant 'license for George Schmitz
Upcn receiving the application for a transient permit license
on George Schmitz, T_ conducted the following investigation.
A character check Was conducted through Wright County and the
state of Miii _ ^_esota revea_ira no criminal activity.
While _nquiri:g into the 3ta -_e of Minnesota Bureau of Criminal
Ap - rehensior., ? fo'anl no cri—inai activity listed to George Robert
Sch itz or to the husiness, Northstar Seafoods.
'n c. ^.ecki_ng the persona: reference listed cm the appll:atron,
Me = =nda Arens, she stated that George Schmitz is her uncle. She
.as ..-:o.,;n him all her i ire and has n ^ *_ mown him to be involve in
4
_rin'�na_ activity.
hag earl+er '-earned --rat i,r. Schmitz intended to sell
Produce from a va- which would be located on the property of Jeff
• Dahlberg a`_306 highway 7 East.
y
3ased that information, i would recommend to the col:nc,
that Mr. Schmitt be granted a transient merchant license. 20
1 °lC' vS',
�7
,Z/ -�± I
0
PUBLICATION NO. 4755 .
PUBLISHED IN THE HUTCHINSON LEADER: TUESDAY, JANUARY 3, 1995
NOTICE OF PUBLIC HEARING
M WHOM IT MAY CONCERN
Notice is hereby given that a public hearing will be held on
Tuesday, January 10, 1995
at the hour of 8:00 P.M. in the Council Chamber
of City Hall for the purpose of:
issuing an intoxicating liquor license to Russ Carter Jr., operator
of a bar and grill at 16 -18 Main Street North, Hutchinson, MN, dba
J's Bar 6 Grill.
This hearing will be held by the City Council
of the City of Hutchinson. At such hearing, all persons interested
may be heard.
December 28, 1994
Dated
Finance Director
74 I
0
0
APPLICATION FOR ON -SALE INTOXICATING LI UOR LICENSE
This form was prepared by the City of Hutchinson and the Minnesota
Bureau of Criminal Apprehension, Department of Public Safety, pursuant
to Minnesota Statutes, 1976, Section 340.13, for purposes of back-
ground investigation. It does not supercede any laws, rules or
regulations of the Division of Liquor Control regarding the issuance
Of liquor licenses. Failure to provide information requested may
result in denial of the application.
Trade Name
2.
Licensing Period
3. Type of Application: New Renewal
4. ���� &l9 79h
Name /of /,A/pplicant
5. /Y N,? / e 7-iv j
6. Citizenship: 5A
7. 01h_isnG(A 7«
Place of Barth
8.
Address of
9.
J C O /�%�� %y%� //l✓
Date of A plig tion
5.a Transfer.
JZ -%55 -33/3
Phone
Date B� th
n
10. List Owners of building or premise to be licensed: ^ �`5�
� � n
11. List all partners, officers or directors, if corporation:
Name
Fa S C C 4IZTFyZ _
-71! Llg,,e rL
Address
�sgixf�
Date of Birth
NAI
12. Prior experience in this type of business: DeiVAfe,&
J. Present Ownership in any other liquor establishment: lv&w e--
14. Present ownership in any other restaurant or food business: J ,$
S. Three Business
6.
or Partnership Title
kJ T / Kj (a
17. 1414tece iii 14 57 /Z1w A.liaay r�41
Corporate or Partnership Addresa i'-
18. If this is a transfer application give name, address, of persons, partnership or
corporation holding license for the past year.
19. Who owns the bar /tavern fixtureq? �S MIAWeotjii- _
20. Are you a Minnesota resident? i y Yes No /% �/ / � '5y
U�J From To
If not, where resident? Dates of Residency )
21. Residential Address during Past Five (5) Years: % y Y�� �,j// �7/1�
22. Three Personal References:
s el! / 4e-ro- —
A)U nisi -/wI -2p —
23. Employment for the Past Five Years: /TGS
4. A,p : Other Than Minor Traffic:
25. This application must be accompanied by detailed statement of net worth and last year's
tax ret�rn and statement of method of payment for business, fixtures and inventory.
26. Applicant, and his associates in this application, will strictly comply with all the
Laws of the State of Minnesota governing the taxation and the sale of intoxicating
liquor; rules and regulations promulgated by the Liquor Control Commissioner; and
all ordinances of the municipality; and I hereby certify that I have read the fore-
going questions and that the answers to said questions are true of my owe knowledge.
I further understand that an investigation fee not to exceed $500.00 shall be charged
ar app:',canr by the city or county if the investigation is conducted :. thin the state,
or _..c cost nc' to exceed $10,000.00 if the investi- _ -ide tha
state. I further understand the ordinances of the City of Hutchinson regarding the
operation of on -sale liquor licenses and agree to abi y them.
5 gnature of Applic t
Subscribed and sworn to before me this
day of 19_
(Notary Public)
My Commission Expires:
0
i
i
MEMORANDUM
TO: Mayor and Council
FROM: Steve Madson, Chief of Polic
DATE: January 6, 1995
RE: J's Bar and Grill
This department has completed the investigation into the application for a
liquor license for J's Bar and Grill. The application was filed under the name
• of Russ Carter who is the owner of J's Pizza Garden. J's Pizza Garden
• currently holds a non - intoxicating license and this department has not had any
problems with the owner or management.
Concerning past problems with J's Sport Bar, it appears that Mr. Carter will
not have Gene Doherty or any of the past licensees participating in the day to
day management of the business. Mr. Carter has appointed a manager who
resides within the community and has attempted to cooperate fully with the
investigation.
At this time, I would recommend approval of the issuance of the liquor
license based upon the following contingencies:
1. Applicant produces a copy of current state restaurant license.
2. Inspection by building official for building code compliance.
If you have any questions or concerns regarding this memorandum, please do
not hesitate to contact me.
—A
0
PUBLICATION NO. 4752
NOTICE OF HEARING ON PROPOSED IMPROVEMENT
LETTING NO. 4
PROJECT NO. 95 -04
TO WHOM IT MAY CONCERN:
Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers
of the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, MN, at 8:00 P.M. on the 10th day of January,
1995, to consider the making of an improvement of Hayden Avenue, Osgood Avenue and Fischer Street, and Lake
Street from Roberts Road to 2nd Avenue SW by construction of sanitary sewer and services, watermain and services,
storm sewer, grading, gravel base, concrete curb and gutter, bituminous base and surfacing and appurtenances,
pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement
is the benefitted property, for which property owners shall receive mailed notice.
The estimated City cost of said improvement is $260,400.00 with an estimated $260,400.00 assessable cost,
for the total estimated cost of $520,800.00.
Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting.
Dated: December 22nd, 1994.
City Adminis
PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE
FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED
OF A TRUE REPRESENTATION OF OPINION.
PUBLISHED IN THE HUTCHINSON LEADER ON TUESDAY, DECEMBER 27TH, 1994 AND
TUESDAY, JANUARY 3RD, 1995.
of -- 0,
1995 PUBLIC HEARINGS
W_= . i
and Surrounding Areas
(Osgood Avenue, Hayden Avenue, Lake Street, Fischer Street)
(Letting No. 4 /Project No. 95 -04)
Estimated Assessments
EM RANGE AVERAGE
STREET IMPROVEMENTS (includes curb & gutter) $36-43 /FF $ 40
WATER SERVICE $600 -900 /each $ 800
SANITARY SEWER SERVICE $600 -900 /each $ 800
STORM SEWER TRUNK $0.03 -0.05 /SF $ 0.04
DRIVEWAY $24-28 /SY $ 26
Typical Cost Per Lot
90' Wide Lot
STREET IMPROVEMENTS $ 3,600
WATER SERVICE $ 800
SANITARY SEWER SERVICE $ 800
STORM SEWER TRUNK $ 400
DRIVEWAY (16' wide x 10' deeps 500
ESTIMATED TOTAL ASSESSMENT $ 69100 ($5,550 - 7,140)
Notes
Unit prices noted are estimated only and are not guaranteed. Actual assessments
will be based on bids received.
City pays for street oversizing, sideyards, intersections and previously paid areas.
City pays for lateral watermain and sanitary sewer replacement costs.
• Water and sewer services will be extended to the property line only. Extension from
the property line to the house, if desired, is the responsibility of the home owner.
• Water and sewer services will be assessed when main lines are replaced, requiring
new service lines to be installed, or when homeowner requests new service.
ate,
0
1995 PUBLIC HEARINGS
z 11 I . �
and Surrounding Areas
(Osgood Avenue, Hayden Avenue, Lake Street, Fischer Street)
(Letting No. 4 /Project No. 95 -04)
Estimated Assessm
ITEM
RANGE
AVERAGE
STREET IMPROVEMENTS (includes curb & gutter)
$36-43
/FF
$ 40
WATER SERVICE
$600 -900
/each
$ 800
SANITARY SEWER SERVICE
$600 -900
/each
$ 800
STORM SEWER TRUNK
$0.03 -0.05
/SF
$ 0.04
DRIVEWAY
$24-28
/SY
$ 26
Tvnical Cost Per Lot
STREET IMPROVEMENTS
WATER SERVICE
SANITARY SEWER SERVICE
STORM SEWER TRUNK
DRIVEWAY (16' wide x IO' deep)
ESTIMATED TOTAL ASSESSMENT
90' Wide Lot
$ 3,600
$ 800
$ 800
$ 400
500
S 6,100 ($5,200 - 6,700)
Notes
Unit prices noted are estimated only and are not guaranteed. Actual assessments
will be based on bids received.
• City pays for street oversizing, sideyards, intersections and previously paid areas.
• City pays for lateral watermain and sanitary sewer replacement costs.
Water and sewer services will be extended to the property line only. Extension from
the property line to the house, if desired, is the responsibility of the home owner.
Water and sewer services will be assessed when main lines are replaced, requiring
• new service lines to be installed, or when homeowner requests new service.
0
♦ WILL DESIGN PROJECT AND GO OUT FOR BIDS IF
APPROVED AT PUBLIC HEARING
♦ ASSESSMENT HEARING TO BE HELD AFTER BIDS,
PRIOR TO AWARD OF CONTRACT
♦ ACTUAL FINAL ASSESSMENT COSTS TO BE CALCULATED
FOR ASSESSMENT HEARING, BASED ON THE ACTUAL
PROJECT COSTS.
♦ INTEREST RATE WILL BE DETERMINED BY RATE THAT
. CITY RECEIVES FOR THE PROJECT BONDS.
♦ PAYMENT OPTIONS:
Full payment without interest by October 1 st
Full payment with interest (from October 1st) by November 15th
After November 15th, the assessments are certified to tax rolls
Assessment on Tax Roll, 10 years with interest, Equal Principal
Defennent available for property owners, meeting income guidelines,
who are either over 65 years old or disabled.
0
0 RESOLUTION NO. 10369
RESOLUTION ORDERING IMPROVEMENT
AND PREPARATION OF PLANS AND SPECIFICATIONS
LETTING NO. 4
PROJECT NO. 95 -04
WHEREAS, a resolution of the City Council adopted the 13th day of December, 1994, fixed a date for a
Council Hearing on the improvement of Hayden Avenue, Osgood Avenue and Fischer Street, and Lake Street from
Roberts Road to 2nd Avenue SW by construction of sanitary sewer and services, watermain and services, storm sewer,
grading, gravel base, concrete curb and gutter, bituminous base and surfacing and appurtenances.
AND WHEREAS, ten days' published notice of the hearing through two weekly publications of the required
notice was given and the hearing was held thereon on the loth day of January, 1995, at which all persons desiring to
be heard were given an opportunity to be heard thereon.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON. MINNESOTA:
1. Such improvement is hereby ordered as proposed in the resolution adopted the 13th day of December,
1994.
2. John P. Rodeberg is hereby designated as the Engineer for this improvement. He shall prepare plans and
specifications for the making of such improvement.
Adopted by the Council this 10th day of January, 1995.
City Administrator
Mayor
R.
• December 28, 1994
Dear Mayor and City Council Members
I request that street lighting be installed in Walnut Ridge Townhouse and Walnut Ridge Estates
Subdivisions, as soon as possible.
June Redman
0
I]
DAVID B. ARNOLD'
STEVEN A. ANDERSON
G. BARRY ANDERSON'
STEVEN S. HOGE
LAURA K. FRETLAND
DAVID A. BRUEGGEMANN
PAUL D. DOVE**
RICHARD G. McGEE
CATHRYN D. REHER
GINA M. BRANDT
BRETT D. ARNOLD
ALSO ADMITTED IN TEXAS AND NEw YORK
ARNOLD, ANDERSON & DOVE
PROFESSIONAL LIMITED LIABILITY PARTNERSHIP
ATTORNEYS AT LAW
101 PARK PLACE
HUTCHINSON. MINNESOTA 55350-2563
(612) 587 -7575
FAX (612).587 -4096
Mr. Gary D. Plotz
City Administrator
Hutchinson City Center
111 Hassan Street S.E.
Hutchinson, Mn. 55350
RESIDENT ATTORNEY
G. BARRY ANDERSON
January 4, 1995
Re: Popp Assessment Issues
Our File NO. 3188 -94284
Dear Gary:
OF COUNSEL
RAYMOND C. LALLIER
JANE VAN VALKENBURG
5881 CEDAR LAKE ROAD
MINNEAPOLIS, MINNESOTA SS416
1612) 545 -9000
FAX (612) 545 -1793
501 SOUTH FOURTH STREET
PRINCETON, MINNESOTA 55371
(612) 389 -2214
FAX (612) 389 -5506
I write to you today regarding the above referenced matter. On
Tuesday, December 27, 1994, I met with Cal Rice and John Rodeberg
to go through the problems created by the 1968 and subsequent
assessments for this property.
It is my conclusion that the 1968 assessment is not enforceable and
I would not recommend attempting to collect it.
As to the connection fee, it would not appear appropriate, based on
the unique facts of this case, to collect the connection fee from
the prior fee owner of the property. The connection fee should be
paid by the present fee owner (Neil Jensen) when he constructs his
improvements. Alternatively, Jensen could be given the option of
paying the assessment amount which is less than the connection fee,
but does accurately reflect the cost of the improvements at the
time of construction.
Having said this, as a matter of policy, it is the recommendation
of the engineering department and this office that we not attempt
to collect the connection fee with respect to this property.
It has become apparent in the last few months that it is probable
that the street will be torn up by the State Highway Department
when its improvements are installed in the next several years. The
actual date of construction is, of course, unknown and could be
anywhere from several years to a decade or more, but almost
certainly when the street surface is removed significant utility
CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION x i7 I
* *CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION U
Mr. Gary D. Plotz
January 4, 1995
Page 2
improvements will be installed and additional assessments imposed
at that time. As a matter of being proactive and avoiding problems
in the future, it is our feeling that attempting to collect the
fairly nominal connection fee or assessments for a 1968 project
makes no sense when those improvements will likely need substantial
revision or replacement within the next several years, based on
recent developments.
Under the circumstances, it is my recommendation that no attempt be
made to collect the assessments and if the assessments were
collected that the same be refunded to the property owner.
Thank you for the opportunity to review this interesting legal
problem. Best personal regards.
Very
GBA:lm
cc W.B. Haas
John Rodeberg
Neil Jensen
P.
11
0
0
0
HUTCH /NSON ENG /NEER /NG /PUBL /C WORKS DEPARTMENT
Hutchinson City Center/ I I I Hassan Street SE / Hutchinson, Minnesota 55350 -2522 /Phone (612) 234 -4209 /FAX (612) 234 -4240
MEMORANDUM
TO: Mayor and City Council
FROM: John P. Rodeberg, Director of Engineering/Public Works
DATE: December 8, 1994
SUBJECT: Consideration of Deferred Assessment for Sanitary Sewer and Watermain
Neil Jensen (Popp's Electric/Dostal Olsen) Property
Lots 6 & 7, Block 22 in North Half of City (PID 31- 117 -29 -11 -0760 & 0770)
Attached is all the related information regarding the above referenced deferred assessment. As
previously discussed with the Council, the facts as I know them are as follows:
1. The watermain and sanitary sewer were constructed in 1968. We have no record
of an Assessment Roll including this project, nor is there a record we can find
regarding a public hearing.
2. The City's first assessment occurred in 1961, with several sporadic assessments
between then and 1969. Assessments started for most projects in or near 1969.
Hearing notes and assessment rolls are available for most of these projects.
3. An assessment search for this property completed in 1977 made no reference to
any deferred assessments.
4. In 1987, former City Engineer Marlow Priebe completed a "Deferred Assessment
Manual" that detailed assessments that he noted as being deferred against
properties inside and outside of the City. The City has since that point being
noting these on Assessment Searches, although some conflict has arisen in the
past (i.e. Fairgrounds Property, Augusta Homes, Wal -Mart, etc.). We have been
adding interest to these in the past, although the interest has been waived in some
cases.
An assessment search completed on October 3, 1994 by our staff included the
deferred assessments, including interest, from Marlow's report ($1,680.06 for each
lot).
December 8, 1999 - Deferred .dssessment
Neil Jensen - Page 2
When we discussed this issue previously, it was noted that we have activated previous
assessments in this project earlier, and many more deferred assessments are noted for this
project, along the entire length of 3rd Avenue NW. We do have an ordinance in the Municipal
Code that allows the City to assess a 'connection fee" of $2,500 for water service and $2,500 for
sanitary sewer service if no previous assessment was made. This ordinance would apply in this
case. As noted above, this charge would be well in excess of the deferred assessment paid.
My concern is that the "deferred" assessment, and the sanitary sewer and watermain, are almost
30 years old. However, we must consider that a precedence will be set, and that there is certainly
a benefit to the property from the sewer and water that exceeds the value of the assessment.
Based on my review, I would recommend assessing a connection fee, as noted above and in
the Municipal Code, or accept the "deferred" assessment that has been paid (which is several
hundred dollars less) as full payment for benefits received
cc: G. Barry Anderson, City Attorney
Cal Rice, Engineering Department
Pat VanderVeen, Engineering Department
Jim Marka, Building/Zoning Official
file: PID files (2)
0
0
DAVID B. ARNOLD'
STEVEN A. ANDERSON
G. BARRY ANDERSON'
STEVEN S. HOGE
LAURA K. FRETLAND
DAVID A.- BRUEGGEMANN
PAUL O. DOVE**
RICHARD G. MDGEE
CATHRYN D. REHER
GINA N. BRANDT
BRETT O. ARNOLD
ARNOLD, ANDERSON & DOVE
PROFESSIONAL LIMITED LIABILITY PARTNERSHIP
ATTORNEYS AT LAW
5881 CEDAR LAKE ROAD
MINNEAPOLIS, MINNESOTA 55416 -1492
`ALSO ADMITTED IN TEXAS AND NEW YORK
Gary D. Plotz, City Administrator
City of Hutchinson City Center
111 Hassan Street S.E.
Hutchinson, MN 55350
RE: New Sales Tax
Our File No. 3244
Dear Gary:
(612) 545 -9000
FAX 16121545 -1793
OF COUNSEL
RAYMOND C. LALLIER
JANE VAN VALKENBURG
501 SOUTH FOURTH STREET
PRINCETON, MINNESOTA 55371
16121389 -2214
FAX 16121389-5506
December 28, 1994 101 PARK PLACE
TCHINSON, MINNESOTA 55350
V 16121 587.7575
FAX 16121.5874096
T 11 y DEC . 8 in
I understand that a request has been made for an opinion from this office regarding whether
or not the City , of Hutchinson could simply extend a sales tax to restaurants in lieu of
establishing a sales tax on all goods and services.
Unfortunately, this issue is addressed by Minn. Stat. §477A.016 which specifically provides
"no ... city ... shall increase a present tax or impose a new tax on sates or income." This
legislation was adopted in 1981 and has remained essentially the same since ,that time.
Under the circumstances, I must advise you that any additional tax, other than special
assessments as authorized by the legislature and the lodging tax as previously imposed, and
such other exceptions as are specifically authorized by the legislature, may be imposed only
with the consent of the legislature.
If you need additional information or have questions in connection with the foregoing, you
should feel free to contact me. Thank you. Best regards.
Very truly
P.L.L.P.
G. Barry
GBA/pb
q_} )
'CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION
"CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION
RESOLUTION NO. 10368 0
THIS RESOLUTION is made and entered into by the Hutchinson
City council on the 10th day of January, 1995.
RECITALS:
1. The City of Hutchinson, a Minnesota municipal corporation,
is presently faced with the need to complete several pending
projects including but not limited to the following:
A. Remodeling, refurbishing and replacement of
portions of the Hutchinson Civic Center;
B. Elimination of navigational hazards and threats to
the public safety located in the Crow River;
C. The completion of a regional softball complex and
other related recreational facilities;
D. The completion of a bicycle and walking paths
commenced by the State of Minnesota through the
City of Hutchinson.
2. All of the projects involve benefits to an area greater
than the corporate city limits of the City of Hutchinson and
include facilities used by residents in greater Minnesota; is
3. The City Council for the city of Hutchinson specifically
finds that it would be fair, reasonable and just for a portion of
the expense related to the projects described above, and similar
projects, to be borne by residents of the area as well as by
residents of the City of Hutchinson;
4. The City of Hutchinson is prohibited by Minnesota law from
imposing any additional sales tax to pay for improvements described
above.
NOW, THEREFORE, the City of Hutchinson, by and through the
Hutchinson City Council, respectfully requests that the State of
Minnesota authorize the imposition of a one -half (1/2) percent
sales tax on all retail sales within the City of Hutchinson for the
purpose of constructing the improvements described above, as well
as similar projects, and subject to such limitations as the
legislature finds fair and reasonable including but not limited to
a sunset provision of approximately five years and a vote by the
residents of the City of Hutchinson prior to the imposition of the
tax.
Dated this 10th day of January, 1995.
Marlin Togergson, Mayor Is
Attest:
Gary D. Plotz, City Administrator
9_ A,
P
DAVID B. ARNOLD
STEVEN A. ANDERSON
G. BARRY ANDERSON
STEVEN S. HOGE
LAURA K. FRETLANO
DAVID A. BRUEGGEMANN
PAUL D. DOVE **
RICHARD G. McGEE
CATHRYN D. REHER
GINA M. BRANDT
BRETT D. ARNOLD
/.LSO ADMITTED IN TEXAS AND NEW YORK
January 5, 1995
ARNOLD, ANDERSON & DOVE
PP OFESSIONAL LIMITED LIABILITY PARTNERSHIP
ATTORNEYS AT LAW
IOI PARK PLACE
HUTCHINSON, MINNESOTA 55350 -2563
(612) 587 -7575
FAX(612)S87 -4096
Honorable Steven Dille
State Senator
State Office Building
State Capitol
St. Paul, MN 55155
Honorable Robert Ness
State Representative
State Office Building
State Capitol
St. Paul, MN 55155
RESIDENT ATTORNEY
G. BARRY ANDERSON
RE:- Hutchinson.Sales Tax Issues
our File No.: 3188 -94227
Dear Steve and Bob:
OF COUNSEL
RAYMOND C. LALLIER
JANE VAN VALKENBURG
5861 CEDAR LAKE ROAD
MINNEAPOLIS, MINNESOTA 55416
(612/545 -9000
FAX (612) 545 -1793
501 SOUTH FOURTH STREET
PRINCETON, MINNESOTA 55371
(612) 369 -2214
FAX (61 2) 369 -5506
JAN 5 "9
I'm enclosing for your consideration a copy of the draft resolution
to be considered by the Hutchinson city council at its regularly
scheduled meeting this coming Tuesday evening. I believe the mayor
has been in touch with you on the issues involved with this
request. It should be noted-that city council has not voted to
approve the resolution and according, no official action should
take place until the resolution is adopted.
It is my understanding that other communities, most specifically
Minneapolis, have a "use" tax. We are tempting to keep this
proposal as simple as possible and the mayor has advised me that
the city will not be requesting a "use" tax.
I believe the city will also be looking for, in the special
legislation, an exemption for automobiles, mobile homes and heavy
construction equipment.
CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION I
* *CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION
Mr. Dille
Mr. Ness
Page 2
January 5, 1995
I think it is also possible that the city council may wish to
retain the right to continue to tax restaurants and liquor sales
indefinitely because of the direct link of these businesses and the
growing convention and tourism business here in Hutchinson.
I trust the administration of the pecples business is going well.
I look forward to visiting with each of you in the course of the
next several weeks.
Thank you. Best personal regards.
Very truly yours,_ n
P.L.L.P
Q! Barry Anderson
GBA:dfp
cc: Gary Plotz, City Administrator
0
0
C
TO: Mayor & City Council
FROM: Dolf Moon, Director of P.R.C.E.
Mary Haugen, Facilities & Operations Manager
DATE: January 5, 1995
RE: Civic Arena Refrigeration System
City staff has been working with Council members Craig and Mlinar researching
alternatives for the replacement of the Civic Arena's current refrigeration system. Several
discussions and meetings have taken place both with and without the consulting
refrigeration engineer from Bonestroo & Associates.
Additional discussions with advisory boards and user groups have taken place regarding
options for the replacement and funding of the project. Based on these meetings and
discussions, the following groups have come to a consensus on the recommended funding
source and scope of the project.
#1. City Staff Management Team
1i2. Parks, Recreation and Community Education Advisory Board
N3. Parks & Facilities Standing Committee
#4. Hutchinson Youth Hockey Association Board
M5. Hutchinson Figure Skating Association Board
We are asking the Council's approval on three items. Approval of each of these items is
necessary if we are to have this project completed before our next ice season.
Item #1
Fund the replacement through the existing Capital Improvement Fund in the amount
of $500,000.
Through our meetings with the engineer and the council sub - committee, we've been able to
scale back the cost of the project to that amount.
City Center Parks & Recreation
Police Services
111 Hassan Street SE 900 Harrington Street SW
10 Franklin Street SW
Hutchinson, MN 55350.2522 Hutchinson. MN 55350 -3097
Hutchinson, MN 55350 -2464
(612) 587 -5151 (612) 587.2975
Far (612) 234 -4240 Far(612)234 -4240 ��
(612) 587 -2241
Fax(612)587 -6427
- Prinitd on rtcycltd paper -
Mayor & City Council
January 5, 1995
Page two
0
Item #2
Approve the replacement project identified as "Revised Option D" (attached)
Revised Option D offers the City the following construction choices:
#1 Use of commercial grade equipment
#2 Removal/Demolition choices - City or Engineer (a,b)
#3 Consideration of sand or concrete floor (h)
With these revisions, the budget figure for the project is $498,500. During the bid
process, the demolition of the floor and existing refrigeration equipment and the option for
a sand or concrete floor could be handled as bid alternates. With somewhat of a menu to
choose from, the project would be kept under budget.
The attached sheet titled - Annual Dollar Amount Impact, scheduled to begin in October
of 1995 addresses the ways that dollars will come back to the City through user fee
increases, energy savings, and additional ice time sold. Approval of dedication of the
$500,000 could be viewed as a no interest loan because the money will be repaid over the
life of the system.
Item #3
Enter into a contract with Bonestroo and Associates for engineering services.
This firm has worked on a number of projects related to the Hutchinson Civic Arena.
July 1989 Civic Arena retro -fit study
June 1990 Construction of new entry-way
May 1994 Civic Arena energy audit
Oct. 1994 Analysis of existing refrigeration equipment
They are a recognized leader in the design and renovation of ice arenas. With their
existing background and knowledge of our building they could "hit the ground running"
and begin work on the project immediately.
The Civic Arena's refrigeration system has served its users well since 1977. A new energy
efficient system needs to be installed soon to continue the City's commitment to
recreational skating and youth hockey programs. Your approval of the project will ensure
that the arena will be operating as Hutchinson's indoor ice facility well into the future.
0
�1'9
0
0
ANNUAL DOLLAR AMOUNT IMPACT
ICE TIME FEE INCREASE/ENERGY SAVINGS
EXTENDED SEASON
Ice time increase (based on current usage)
Youth Hockey
Skating Program
Energy savings estimate
450 hrs. tQ $20. 9,000
250 hrs. @ $20. 5,000
Total
Extended ice season
(adding 10 weeks to current season)
3,200
9,959
Total annual impact (includes summer season) $27,159
$27,159 x 20 yrs $543,180
Total annual impact (without summer season) $21,864
$21, 864 x 25 yrs $546,600
g- A
OPTION D COST ESTIMATE
HUTCHINSON CIVIC ARENA
ICE FLOOR AND EQUIPMENT RENOVATION
November 28, 1994
Option D: New indirect 100 ton refrigeration system with sand or concrete floor,
is
subsoil heating, and commercial grade equipment.
REVISED
OPTION D
a.
Demolition of existing floor slab
$40,000
Optional
b.
Demolition of transmission piping, refrigeration plant & condenser
5000
Optional
c.
Construct perimeter rink apron and slabs
14000
14000
d.
Excavate under rink slab
6500
6500
e.
Install 6" clean sand sub -base and fine grade
15000
15000
f.
Install sub -soil heating grid, related equipment and transmission mains
20,000
20,000
g.
Install 3" insulation and 6 mil slip barrier
28,000
28,000
h.
Install concrete or sand floor with 8" polyethylene headers,
1 -1/4" refrigeration piping, expansion joint and sealer
140,000
90,000
(Optional) •
i.
Upgrade building electrical service
10,000
10,000
j.
Fabricate and install new 100 ton indirect refrigeration plant
(COMMERCIAL GRADE) complete with direct expansion
chiller, high pressure receiver, compressors, evaporative style
condenser, remote sump and pump, chemical feed, brine pumps
and insulated transmission mains
150,000
150,000
k.
Construct building addition to house new refrigeration equipment
55,000
55,000
1.
General conditions (8%)
39 (M
31 ppp
SUBTOTAL
$522,000
$419,500
10% or 8% contingency
52,E
330500
TOTAL ESTIMATED CONSTRUCTION COST
$574,500
$453,500
Engineering plus shop drawing review, construction,
administration, construction inspection, and soil borings
58,000
45,500
TOTAL COST - OPTION D
$632,500
$498,500
is
C.
M E M O R A N D U M
DATE: Jan 5th. 1995
TO: Mayor & City Council
FROM: Randy DeVries. Dir of Water & Wastewater Operations
SUBJECT: Lease agreement for a compost mixer
Included in the 1995 wastewater budget was $26,000 for a compost
mixer. I received quotes from the two local implement dealers,
Schlauderaff Implement in Litchfield, and Schramm Implement of
Hutchinson. Schlauderaft Implement's lease would be $655.91 per
month for 24 months, with the purchase at the end of the lease at
$8,224.80. The total would be $23.965.80.
SSchramm Implement's lease would be $698.00 per month for 24 months,
with the purchase at the end of the lease at $3,875.00, for a total
of $20.627.00.
The mixer from Schramm Implement did mix compost better. I
recommend the lease agreement with Schramm Implement for this
mixer, for $20,627.00.
CC: Mr. Gary Plotz, City
Mr. Kenneth Merrill,
Mr. Mark Schnobrich,
City Center
I I I Hassan Street SE
Hutchinson, MN 55350 -2522
(612) 587 -5151
Fax(612)234 -4240
Administrator
Finance Director
City Forester
Parks & Recreation
900 Harrington Street SW
Hutchinson, MN55350 -3097
(612) 587 -2975
Fax(612)234 -4240 �/•
- Primed on recycled paper -
Police Services
10 Franklin Street SW
Hutchinson, MN 55350 -2464
(612) 587 -2242
Fax(612)587 -6427
0
TO: Mayor & City Council
FROM: Dolf Moon, Director of P.R.C.E.
DATE: 1 -5 -95
RE: D.N.R. Trail Grant
We have received agreements from the Department of Natural Resources
Cooperative Trail Program. In order to begin the process of Grant Administration all
copies must be signed.
This Grant will close and provide trail development for the existing severance
within the community. The intent is to connect the trail from Arch Street to Kimberly
Estates Park. The Grant provides up to $11,000 and requires a hard match from the City.
I propose that the City's share be obtained from existing Public Sites and Open Space
Funds which currently has a $59,125.88 balance.
The prospects of completing what was initially developed in 1989 is exciting and
should relieve much of the trail routing frustrations experienced in the past, as well as
improving this community asset.
0 City Center
111 Hassan Street SE
Hutchinson, MN 55350 -2522
(612) 587 -5151
Fax(612)234 -4240
Parks & Recreation
900 Harrington Street SW
Hutchinson, MN 55350 -3097
(612) 587 -2975
Fax(612)234 -4240
- Printed on recycled paper -
Police Services
10 Franklin Street SW
Hutchinson, MN 55350 -2464
(612) 587 -2242
Fax(612)587 -6427
AGREEMENT BETWEEN THE STATE OF MINNESOTA
DEPARTMENT OF NATURAL RESOURCES
AND THE CITY OF HUTCHINSON
L042 -93-4
THIS AGREEMENT is made between the State of Minnesota, acting by and through its
Commissioner of Natural Resources (hereinafter the 'State'); and the City of
Hutchinson (hereinafter the 'Recipient).
WHEREAS, The Minnesota Legislature by 1993 Minnesota Laws Ch. 172, Sec. 14,
Subd. 10(p) appropriated $800,000.00 to the Commissioner of Natural Resources from
the Minnesota Future Resources Fund (hereinafter the 'Fund') for a grant program to
assist in the acquisition and development of local connections to planned and existing
state trails and other public recreation facilities; and
WHEREAS, the Recipient has proposed to connect existing trail within Hutchinson to
the Luce Line State Trail from Garden Road to Arch Street. (hereinafter the 'Project
and which has been approved by the Recipient's appropriate governing entity as
evidenced by Attachment 'A' which is attached hereto and incorporated by reference
herein.
NOW THEREFORE, it is agreed between the State and the Recipient as follows:
1. GENERAL CONDITIONS
1.1 The maximum obligation of the State under this Agreement is limited to
$11,000.00.
1.2 The Recipient acknowledges that these funds are proceeds from the Fund,
which is subject to certain legal restrictions and requirements, including
Minnesota Statutes Section 116P.13. The Recipient is responsible for
1- Cooperative Trail Program
9 -�
1.3
2.
compliance with this and all other relevant state and federal laws and
regulations promulgated pursuant thereto governing the proceeds of the Fund
in the fulfillment of the Project. Further, the Recipient is responsible for
obtaining all applicable permits, permission and /or interests in property
necessary for the performance of this Agreement.
CONTACT PERSONS
The authorized contact person for the State is:
Daniel A. Collins
Department of Natural Resources/Trails and Waterways Unit
500 Lafayette Road
St. Paul, Minnesota 55155 -4052
The authorized contact person for the Recipient is:
Mr. Doff Moon, Director
Parks and Recreation Department
900 Harrington Street
Hutchinson, Minnesota 55350
The authorized fiscal agent for the Recipient is:
Mr. Ken Merrill, Finance Director
City of Hutchinson
101 Hassan Street
Hutchinson, MN 55350
USE OF FUNDS
The Recipient shall use the proceeds of this agreement only for the eligible
costs of the Project as described in the approved Application and attached
hereto as Attachment 'B" which is incorporated by reference herein.
2- Cooperative Trail Program
i3. MATCHING FUNDS
The State shall disburse funds to the Recipient pursuant to this agreement on
a reimbursement basis. The State agrees to reimburse the Recipient fifty
percent (50%) of its allowable costs, up to a maximum of $11,000.00.
4. PROJECT
4.1 PROJECT SPECIFICATIONS
The Project shall be guided by the Application as approved by the State.
After completion of the Project, the Recipient shall certify to the State that the
Project, as conducted, conforms to the approved Application. Said
certification must be filed in the State office by August 30, 1995 (no
exceptions).
. 4.2 ADMINISTRATION AND SUPERVISION
The Recipient shall be responsible for the administration, supervision,
management and Project oversight that may be required for the work
performed under this agreement. The Recipient may employ such
professional services as it deems reasonable and necessary to provide these
services, subject to the provision of Section 5 (Costs).
4.3 ACKNOWLEDGMENTS
Upon Project completion, the Recipient shall post a permanent funding
acknowledgement sign at the entrance to the Project site, or at an alternative
conspicuous location on the site. The sign will state that the site was
cooperatively developed by the Minnesota Department of Natural Resources
with funding coming from the Minnesota Legislature.
4.4 STATUS REPORTS
The Recipient shall submit to the State any reports as the State shall
3- Cooperative Trail Program
reasonably request.
4.5 DATA COMPATIBILITY
This project need not conform to the data compatibility standards of 1993
Minnesota Laws, ch. 172, sec. 14, subd. 14.
5. COSTS
5.1 REIMBURSABLE COSTS
Eligible costs shall be those costs directly incurred by the Recipient in
preparation of and the actual conduct of the Project. Eligible costs shall be
based upon the approved Application and can include the following types of
costs provided they are solely related to and necessary for the completion of
the Project:
5.1.1
Advertising costs solely for (1) Recruitment of personnel; (2)
Solicitation of bids; and (3) Disposal of scrap materials; .
5.1.2
Capital and labor expenditures for facilities, equipment and
other capital assets;
5.1.3
Communication costs incurred for telephone calls and postage;
5.1.4
Materials & supplies;
5.1.5
Freight transportation expenses; and
5.1.6
Professional services and Project administration costs
provided that they do not exceed 20% of the total cost of
the Project;
5.1.7
land acquisition (including permanent easements) whose value
is established by a licensed appraiser and whose conclusions
of value are certified by the state.
Any cost not defined as an eligible cost or not included in the approved Application
shall not be paid from State funds committed to the Project.
4- Cooperative Trail Program 0
i
5.2 NONREIMBURSABLE COSTS
Noneligible costs for reimbursement means all costs not defined as eligible
costs, including but not limited to the following:
5.2.1
5.2.2
5.2.3
5.2.4
5.2.5
5.2.6
5.2.7
5.2.8
5.2.9
5.2.10
Any expenditures before this agreement is executed;
Fund raising;
Taxes, except sales tax on goods and services;
Insurance, except title insurance;
Attorney fees;
Loans, grants, subsidies to persons or entities for development;
Bad debts or contingency funds;
Interest;
Lobbyists;
Political contributions;
5.2.11 Wages and expenses of Recipient's employees;
5.2.12 Fringe benefit costs of Recipient's employees; and
5.2.13 Land appraisals.
6. REIMBURSEMENT PROCEDURES
To obtain reimbursement under this agreement, the Recipient shall provide the
State with evidence that the costs have been incurred. The State will make
the final determination whether the expenditures are eligible for reimbursement
under this agreement and verify the total amount requested.
All reimbursement requests, including invoices, for this project must be
received by the State on or before August 31, 1995. Reimbursement for
formal construction contracts and the purchase of goods and /or services will
be governed by the Financial Management Manual that is attached as
Attachment 'C" and incorporated by reference herein.
Prior to reimbursement for land acquisition, the Recipient must file a perpetual
5- Cooperative Trail Program
7
n
9.
10.
easement referenced in Paragraph 14 hereinbelow with the county recorder
and provide a copy of same with the State. 9
ACCOUNTING AND AUDIT
The Recipient shall maintain books, records, documents, and other evidence
pertaining to the costs and expenses of implementing this agreement to the
extent and in such detail that will accurately reflect the total cost of the Project
and all net costs, direct and indirect, of labor, materials, equipment, supplies,
services, and other costs and expenses. The Recipient shall use generally
accepted accounting principles. All records shall be retained until June 30,
2000.
The State, its representative, or the legislative auditor shall have the right to
examine books, records, documents, and other evidence and accounting
procedures and practices, sufficient to reflect properly all direct and indirect
costs. The Recipient shall make available at all reasonable times and before
and during the period of records retention proper facilities for such
examination and audit.
NONDISCRIMINATION
The Recipient in the conduct of the Project shall not engage in discriminatory
employment practices and shall in all respects comply with Minnesota
Statutes, Sections 363.03 and 181.59 and all applicable rules and subsequent
amendments.
WORKERS COMPENSATION
The Recipient in the conduct of the Project shall comply with the provisions for
workers compensation in Minnesota Statutes, Sections 176.181and 176.182.
LIABILITY
6- Cooperative Trail Program •
Each party agrees that it will be responsible for its own acts and the results
thereof to the extent authorized by law and shall not be responsible for the
acts of the other party and the results thereof. The State's liability shall be
governed by the provisions of the Minnesota Tort Claims Act, Minn. Stat.
Section 3.736, and other applicable law.
11. CONVERSION OF USE
The Recipient shall not, prior to July 1, 2010, convert any property
developed pursuant to this Agreement to uses other than those specified in
this Agreement without the prior written approval of the State.
12. TERM
12.1 EFFECTIVE DATE
This Agreement shall become legally effective upon such date as it is executed
by the Commissioner of Finance.
12.2 TERMINATION
If the State finds that there has been a failure on the part of the Recipient to
comply with the provisions of this Agreement, that reasonable progress has
not been made, or that the purposes for which the funds were awarded have
not been or will not be fulfilled, the State may take action to protect the
interests of the State including, but not limited to, the refusal to disburse
additional funds and requiring the return of all or part of the funds already
disbursed.
12.3 AMENDMENTS
This Agreement may be amended in writing by the mutual agreement of the
State and the Recipient.
0 7- Cooperative Trail Program
13. ANTI -TRUST PROVISION
The Recipient hereby assigns to the State of Minnesota any and all claims for
overcharges as to goods and /or services provided in connection with the
Agreement resulting from antitrust violations which arise under the antitrust
laws of the United States and the antitrust laws of the State of Minnesota.
14. The Recipient agrees to grant to the State a perpetual easement for the
general public to use the subject property for recreational trail purposes.
Attached hereto as Attachment "D' and incorporated by reference is a copy of
the indenture to be filed with the county recorder.
0
8- Cooperative Trail Program 0
IN WITNESS WHEREOF, the parties hereto have entered into this Agreement
intending to be bound thereby.
Commissioner of Natural Resources
M
Title:
Date:
Approved as to form and execution
Hubert H. Humphrey, III
By:
Assistant Attorney General
Date:
Commissioner of Finance
By:
Title:
Date:
City of Hutchinson
By:
Title:
Date:
H:ooftact.xq
9- Cooperative Trail Program
LIST OF ATTACHMENTS
A Certification and approval by board or council
B Approved Application
C Financial Management Manual
D Recreational Trail Easement
0
10- Cooperative Trail Program
0
0
0
MEETING NOTICE
January 4, 1995
TO: Telecommunications Commission
FROM: Paul L. Ackland, Chair
SUBJECT: CABLE FRANCHISE RENEWAL
There will be a meeting of the Telecommunications Commission on Monday, January 9.
1995, at 5:00 P.M. in the Main Conference Room of City Center.
Please plan to attend as we will be considering the renewal of the cable franchise and a
recommendation to the City Council for its meeting on January 10, 1995.
9 -F
HUTCHINSON ENG /NEER /NG /PUBL /C WORKS DEPARTMENT
Hutchinson City Center/ I I I Hassan Street SE / Hutchinson, Minnesota 55350 -2522 /Phone (612) 234 -4209 / fAX (612) 234 -4240
MEMORANDUM
TO: Mayor and City Council
FROM: John P. Rodeberg, Director of Engineering /Public Works
DATE: January 5, 1995
SUBJECT: Resolutions Regarding Proposed Letting No. 8:
Project No. 95 -10: McDonald DrivelPark Island Drive to Barley Street
Project No. 95 -11: McDonald Dr. & Roberts Rd. Trunk Storm Sewer
Project No. 95 -12: Roberts Road/McDonald Drive to Harvest Street
■ Following this Memorandum are Resolutions Ordering Preparation of Report, and
Receiving Report and Calling For Hearing for the above referenced projects. The
following is a description of the projects, and brief notes regarding the proposed
assessments.
Project No. 95 -10: McDONALD DRIVE (Park Island Drive to Barley y treet)
This project includes the completion of McDonald Drive from School Road to
Lakewood Drive. We have negotiated a right -of -way with Loretta and Darrel
McDonald. The project includes storm sewer, completion of an important
watermain loop to serve the SE portion of the City, and street improvements.
The project is proposed to be assessed using the City policy for newly annexed
property. The McDonalds own several large lots. Lots currently served will be
assessed, potential lots that could be subdivided later will be deferred. A credit is
proposed for previous expenditures for roadway improvements.
Project No. 95 -11: McDONALD DR. & ROBERTS ROAD TRUNK STORM SEWER
This project includes completion of the trunk storm sewer to serve the area, as
noted in the report from Ban Engineering. Undersized storm sewer lines near
McDonald Drive and Roberts Road have been severally overloaded, creating
storm sewer pipe separation and failure, and failure of the street over the storm
sewer. The storm sewer on McDonald Drive, from just east of Tyler Street to
Roberts Road, will be replaced with a larger line, and a new line will be extended
along Roberts Road to the new pond at Roberts Park.
. A portion of the project will be assessed to newly developing property that will
utilize the line, on an area basis. The remainder will be at the City's expense.
Letting No. 8 :Ltemorandum
January 5, 1995 - Page 2
Project No. 95 -12: ROBERTS ROAD (McDonald Drive to Harvest Street) is
This project includes completion of the curb, gutter and street construction adjacent to
existing homes just north of McDonald Drive, as well as bituminous overlay and paved
shoulder construction on Roberts Road as far as Harvest Street. This section is showing
signs of failure and needs an overlay. Also, due to the expansion in the SE area of the City,
paved shoulders are needed for pedestrian and bicycle access to Roberts Park and
surrounding areas.
The section of improvements adjacent to existing homes will be assessed. The remainder of
the cost will be at the City's expense.
These projects are all needed to serve the existing and proposed development in this area of the
City. I recommend proceeding with the projects as noted. Please let me know if you have any
questions or comments.
cc: Cal Rice - Engineering Department
file: L8/95- 10,11,12
I*
0
Hutchinson City Center / I I I Hassan Street SE / Hutchinson, Minnesota 55350 -2522 / Phone (612) 234 -4209 / FAX (612) 234 -4240
ENGINEERINGREPORT
TO: Mayor and City Council
FROM: John P. Rodeberg, Director of Engineering/Public Works
DATE: January 5, 1995
SUBJECT: Letting No. 8/Project No. 95 -10, It and 12
I have studied the following areas and find that the proposed project is feasible and recommend it be
constructed. If acceptable, I recommend a hearing be held on the 14th day of February, 1995.
Project No. 95 -10: McDonald Drive from Park Island Drive to Barley Street by the construction of
storm sewer, sanitary sewer, sewer services, watermain, water services, grading,
gravel base, concrete curb and gutter, bituminous base, bituminous wear course
and appurtenances;
Project No. 95 -11: McDonald Drive from Park Island Drive to Roberts Road and Roberts Road
from McDonald Drive to Otter Lake by construction of storm sewer, street
restoration and appurtenances;
Project No. 95 -12: Roberts Road from McDonald Drive to Harvest Street by construction of
grading, gravel base, concrete curb and gutter, bituminous base, bituminous wear
course and appurtenances.
Construction Cost
Engineering/Adm inistraton
Fiscal/Legal/Interest
ESTIMATED TOTAL
Assessable Cost
Deferred Assessable Cost
City Bonded
City Other Funds
MSA
Mn/DOT
ESTIMATED TOTAL
959510
95=11
959512
TOTAL
$130,000
$130,000
$
70,000
$330,000
$ 20,800
$ 20,800
$
11,200
$ 52,800
$ 10,400
$ 10,400
$
5,600
$ 26,400
$161,200
5'161,200
S86,800
S409,200
$ 60,000
$ 20,000
$
21,000
$101,000
$ 60,000
$ 40,000
$
5,000
$105,000
$ 41,200
$101,200
$
60,800
$203,200
$161,200
$161,200
S
86,800
$409.20 0
cc: Cal Rice - Engineering Department
file: L8/95 -10, 11, 12
9 -G
RESOLUTION NO. 10370
RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT
LETTING NO. 8
PROJECT NO. 95 -10, 95 -I1, 95.12
WHEREAS, it is proposed to improve:
Project No. 95 -10: McDonald Drive from Park Island Drive to Barley Street by the construction of storm
sewer, sanitary sewer, sewer services, watermain, water services, grading, gravel base,
concrete curb and gutter, bituminous base, bituminous wear course and appurtenances;
Project No. 95 -11: McDonald Drive from Park Island Drive to Roberts Road and Roberts Road from
McDonald Drive to Otter Lake by construction of trunk storm sewer, street restoration
and appurtenances;
Project No. 95 -12: Roberts Road from McDonald Drive to Harvest Street by construction of grading, gravel
base, concrete curb and gutter, bituminous base, bituminous wear course and
appurtenances.
WHEREAS, it is proposed to assess the benefitted property for all or a portion of the cost of the
improvement, pursuant to Minnesota Statutes, Chapter 429,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA:
THAT, the proposed improvement be referred to the Director of Engineering for study and that he is
instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether
the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with
some other improvement, and the estimated cost of the improvement as recommended.
Adopted by the Council this 10th day of January, 1995.
City Administrator
Mayor
RESOLUTION NO. 10371
RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT
LETTING NO. 8
PROJECT NO. 95 -10, 95 -11, 95 -12
WHEREAS, pursuant to a resolution of the Council adopted January 10, 1995, a report has been prepared
by the Director of Engineering, with reference to the improvement of:
Project No. 95 -10: McDonald Drive from Park Island Drive to Barley Street by the construction of storm
sewer, sanitary sewer, sewer services, watermain, water services, grading, gravel base,
concrete curb and gutter, bituminous base, bituminous wear course and appurtenances;
Project No. 95 -11: McDonald Drive from Park Island Drive to Roberts Road and Roberts Road from
McDonald Drive to Otter Lake by construction of storm sewer, street restoration and
appurtenances;
Project No. 95 -12: Roberts Road from McDonald Drive to Harvest Street by construction of grading, gravel
base, concrete curb and gutter, bituminous base, bituminous wear course and
appurtenances.
Said report was received by the Council on January 10th, 1995.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA:
1. The Council will consider the improvements of such streets in accordance with the reports and the
assessment of benefitted property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes,
Chapter 429, at an estimated total cost of the improvement of $409,200.00.
2. A public hearing shall be held on such proposed improvements on the 14th day of February, 1995, in
the Council Chambers of the Hutchinson City Center at 8:00 P.M., and the Clerk shall give mailed and published
notice of such hearing and improvements as required by law.
Adopted by the Hutchinson City Council this 10th day of January, 1995.
Mayor
City Administrator
r_ C
•
I
January 5, 1995
City Council Members
City of Hutchinson
111 Hassan St SE
Hutchinson, MN 55350
Dear City Council Members:
The Convention and Visitors Bureau and the Hutchinson Area Chamber of
Commerce request a change in the lodging tax. We would like to increase from the
present two - percent to three - percent. This increase will be used to hire a part -time
sales person to promote Hutchinson to potential new conventions, meetings and
overnight stays.
At this time we have 127 rooms that have agreed to the change and 71 rooms that
disagree, which includes the new motel to be built.
Sincerely,
G� Ax�
Vi Mayer
Executive Director
tv
Hutchinson Area Convention & Visitor Bureau
45 Washington Avenue East • Hutchinson, MN 55350 • 612 -587 -5252
§ 6.40
SEC. 6.40. LODGING TAB. 0
Subd. 1. Definitions. The following terms, as used in
this Section, shall have the meanings stated:
1. "Lodging" - The furnishing for a consideration
of lodging by a hotel, motel, bed & breakfast, public /private
campground except where such lodging shall be for a continuous
period of thirty (30) days or more to the same lodger(s). The
furnishing of rooms owned by religious, educational or non - profit
organizations for self- sponsored activities shall not constitute
"lodging" for purposes of this program.
2. "Operator" - The person who is the proprietor
of the lodging facility, whether in the capacity of owner, lessee,
sublessee, licensee, or any other capacity.
3. "Rent" - The total consideration valued in money
charged for the lodging whether paid in money or otherwise, but
shall not include any charges for services rendered in connection
with furnishing lodging other than the room charge itself.
operator.
4. "Lodger" - The person obtaining lodging from an
Subd. 2. Imposition of Tax. 0
A. Pursuant to Minnesota Statute Section 477A.018,
a tax is imposed on the rent charged by an operator for providing
lodging to any person. The lodging tax program shall commence on
March 1, 1989. A tax of two percent (2 %) shall be imposed on the
effective date of this Section. T e ax collected by the operator
shall be extinguished only by payment to the City. In no case
shall the tax imposed by this subdivision upon an operator exceed
the amount of tax which the operator is authorized and required by
this program to collect from a lodger.
Source: Ordinance No. 91 -31, 2nd Series
Effective Date: April 18, 1991
Subd. 3. Collections. Each operator shall collect the
tax imposed by this program at the time the rent is paid. The tax
collections shall be deemed to be held in trust by the operator for
the City. The amount of tax shall be separately stated from the
rent charged for the lodging and those persons paying the tax shall
receive a receipt of payment from the operator.
Subd. 4. Exceptions and Exemptions.
143 (4 -1 -91)
�+ tZ1
C
Hutchinson, MN 55350
Hutchinson City Council
Hutchinson, MN 55350
Dear Members of the Council:
JAN a tss5
As concerned citizens, business owners, and tax payers we would like to express our opposition
to the proposed lodging tax increase.
Our research indicates that the majority of customers patronizing small motels such as ours have
an average annual household income of less than $30,000. Moreover statistics also reveal other
interesting facts. First, most clients pay for their rooms out of their own pockets and are not
reimbursed by their employers. Second, our guests are extremely price sensitive and list
affordability as the number one reason for staying at our motel. Third, our customers would
overwhelmingly stay in another nearby town to save money on their rooms.
In light of the above it stands to reason that, with such a price sensitive customer base, any
increase in room costs would have a substantially negative affect on our business. Hence a
lodging tax increase on motels would undoubtedly be regressive and could, in our case, actually
reduce overall tax revenues due to lost business.
The local economy is such that many out of town business men and women visit our area. The
employers of these individuals almost always pay for their employees' lodging. Consequently,
this market segment is far less prone to choose a motel based upon lower price. Further,
impromptu surveys we have conducted reveal that the vast preponderance of this market
segment stays at the newer, larger, "chain" motels and not at the "mom and pop" motels such as
. ours. Obviously an increase in the lodging tax would more adversely impact small, owner -
operator motels than A would the larger chain motels.
Fortunately for our area the local economy appears to be expanding. This has brought about a
larger tax base and a sense of general prosperity. This situation is reflected in the fact that
another new, chain motel is scheduled to open soon. Obviously, with this latest additicn, the
lodging tax base will increase on its own. Moreover, the jobs created by this new business will
also help. Thus, why would it be necessary to further raise lodging tax rate if revenues are going
to increase on their own? Moreover, with a growing local economy are not tax receipts up
anyway?
We would like to close by recapitulating our opposition to the lodging tax increase. First, the
small, owner - operator motels have an extremely price sensitive clientele. As demonstrated in
the past a lodging tax increase is regressive and may actually jeopardize our livelihood. Second,
the larger, chain motel customers are less price sensitive. Consequently a lodging tax increase
will not affect the larger motels as dramatically as it would ours. Third, with a growing economy
and another new, chain motel opening soon, the tax base should be expanding on it own
obviating the need for any tax increase.
We realize that managing our local government is a daunting task. It is full of tough decisions
and impossible demands. Thus if you feel you must raise the lodging tax please do not make it
into a regressive situation - a situation that deprives the small business owner of his livelihood.
Instead, at least exempt the smaller motels with relatively low annual gross receipts. In this way
the impact of such a tax hike would be minimized.
Sincerely,
�>/t�ti.0 1 ✓/ l /�
Hutchinsont rea Small Motel Owners
Hutchinson City Center/ III Hassan Street SE / Hutchinson, Minnesota 55350 -2522 /Phone (612) 234 -4209 /FAX (612) 234.4240
MEMORANDUM
TO: Mayor and City Council
FROM: John P. Rodeberg, Director of Engineering/Public Works
DATE: January 5, 1995
SUBJECT: Consideration of Petition on Harmony Lane and Lincoln Avenue
Letting No. 5/Project No. 95 -05
As presented at the previous Council meeting, we have received a petition from 30 of the 47 properties
(and the attached letter) from the residents on the mailing list for the above project requesting that the
project not be completed, mainly due to cost considerations. I have requested a clarification from City
Staff as to the condition of the infrastructure, copies of which are attached.
As noted by the reports, the infrastructure on the project site is in extremely questionable condition:
I . The watermain on both streets is 4" in diameter only. The City requires 6" minimum and 8"
standard diameter for fire protection and adequate service. In addition, the watermain may be
transite and may have lead in the service lines. Also note the water pressure appears to be
inadequate for full fire protection without assistance from other lines.
2. Randy has reviewed the television report and tapes from the televising completed in 1987. He
has noted that these lines are in as poor shape as any lines that he has reviewed. Many
manholes are also of brick construction, which indicate the age of the system. These manholes
tend to have high leakage rates and high maintenance costs.
3. Larry Karg has noted that 28.5 tons of bituminous material were placed in 1993 and an
additional 28 tons in 1994. At an price of $24 /ton we have spent approximately $750 /year for
material. The average crew time is 0.5 hours per ton with a four man crew and equipment. At
$180/hour for the crew, this averages to be $2,550 /year, for a total cost of approximately
$3,300 /year. This cost will increase as the street deteriorates and costs rise. Also note that
claims have been filed against the City in1he past for injuries related to uneven pavement.
Although I would prefer to defer the project, based on the desires of the property owners, I am
concerned that the City's liability regarding the status of the infrastructure may be too great.
The City Council should review the City's liability and responsibility with the City Attorney
prior to making ajudgement.
cc: Cal Rice, Randy DeVries, Larry Karg, Dick Nagy
file: L5/95 -05
Jt
HUTCHINSON ENGINEER /N6 /PUBLIC WORKS DEPARTMENT
Hutchinson City (enter/ III Hassan Street SE / Hutchinson, Minnesota 55350.2512 /Phone (612) 234.4109 /FAX (612) 234.4240
M E M O R A N D U M FOR YOUR INFO,RMATIP
TO: Randy DeVries, Director of Water/Wastewater Operations
Dick Nagy, Water Systems Supervisor
Cal Rice, Assistant City Engineer
Larry Karg, Street Supervisor
FROM: John P. Rodeberg, Director of Engineering/Public Works
DATE: December 22, 1994
SUBJECT: Water Pressure
Lincoln Avenue and Harmony Lane (Letting No. 5/Project No. 95 -05)
■ We have proposed to reconstruct the sanitary sewer, watermain and street on the
above referenced streets. After the Public hearing we received a petition by 30 of
the 47 effected property owners noting that the project is not necessary and is too
costly. The reports to me indicate that there is 4" diameter watermain in- place,
and the sewer system televising has noted substantial cracking in the sanitary
sewer line on Harmony Lane. Also the street surface on Harmony Lane has
shown extreme deterioration. The Lincoln Avenue bituminous is in better shape
Could you please verify the above comments regarding.
Sewer condition based on the television review
Water pressure and incidence of failure, if any
Likelihood of lead in the water service
Condition of road, cost spent this year, expected cost over next few years
My concern is that the City has a liability if these items need to be replaced due to the likelihood
of sewer collapse and sewage back -up, lack of fire protection and injury due to street condition. 1
also want to make sure that the maintenance budgets are not unduly burdened. It appears as if
Harmony Lane is in worse shape than Lincoln Avenue, and both streets do not have to be done at
the same time.
Please give me a call if you have any questions or comments.
E
cc: City Council
file: 1-5/95 -05 .
9_�_71
C
DATE: December 30, 1994
TO: John Rodeberg
FROM: Randy DeVries
SUBJECT: Harmony Lane & Lincoln Water and Sanitary Sewer Main
Lines
I have reviewed the sanitary sewer
T.V. for Harmony Lane and
Lincoln Ave. The line on Harmony Lane
has many Radial cracks,
offset joints, vertical misalignments, missing pipe, and
longitudinal cracks, this line is in poor shape. The sanitary
sewer on Lincoln is in better shape, but
does have a few problems.
This line has many roots at the joints,
offset joints, vertical
misalignment, and one bad radial crack.
This line needs a manhole
also. Both of these lines are VCP, and will get worse as they get
older. The manholes on Harmony Lane are in poor condition, with
two of them being brick. The manholes
on Lincoln are in better
shape. The water mains and services are
addressed by Dick Nagy by
attached letter.
City Center Parks & Recreation
I I I Hassan Street SE
Police Services
900 Harrington Street SW
Hutchinson, MN 55350 -2522
10 Franklin Street SW
Hutchinson, MN 55350 -3097
(612) 587 -5151 (612) 587 -2975
Hutchinson, MN 55350 -2464
(612) 587
Fax(612)234 -4240
-2242
[[[
Fax(612)234- 4240
Fax(612)587 -6427
- P,wed m recn, led Pape,
interoffice
M E M O R A N D U M
to:
Randy DeVries
Cc:
John Rodeberg
f rom:
Richard Nagy, City of Hutchinson
re:
Harmony Lane Flow Test
date:
December 28, 1994
On 12/23/94 water department staff conducted a hydrant flow test
on Harmony Lane. The results are as follows.
Static 63 p.s.i.
Residual 50 p.s.i.
Pi tot 8 p.s.i. 2 1/2" nozzle
This gives a flow of 480 g.p.m., 914 g.p.m. @ 20 p.s.i.
Checking of valves indicate a 4" main. It is also suspected that the
water main in the area of Lincoln Avenue and Harmony Lane could
be made of transite material ( asbestos ).
We have not experienced any incidence of failure with the water
main recently other than a few service line failures. Service lines
in this area appear to be a mix of copper and galvanized pipe with
the possibility of some lead pipe services.
From the desk of...
Richard Nagy
Water Systems Supervisor
City of Hutchinson
111 Hassan St. SE
Hutchinson, MN 55350
tel: (612) 234 -4222
fax: (612) 234 -4240
9s
c
December 28, 1994
TO: JOHN RODEBERG - DIRECTOR OF ENGINEERING /PUBLIC
WORKS /CITY COUNCIL
FROM: LARRY KARG - STREET DEPARTMENT SUPERVISOR
SUBJECT: HARMONY LANE PROJECT NO. 95 -05
It is sad to see so many of the residents signing the petition
against improvements on Harmony Lane. I am wondering if it is
the same residents that called our office numerous times during
the summer requesting our department to patch and repair this
street because of potholes and washouts after rainfall.
Harmony Lane was never graded and shaped properly after the curb
was put in over ten years ago. At that time Marlow Priebe and
the council had indicated we would return to this area and hard
surface the street. So far this has not happened. At the time
of the curb and gutter installation the street department
temporarily graded and shaped the street, hauled gravel where
necessary, dust coated, and applied a seal coat assuming this
would need to last only five years until the city would return
with a hard surface street. Therefore, we have been patching on
only a seal coat base street all these years. The amount of time
and material the department has spent over the years on the
street has steadily been increasing. In 1993 a documented 28.5
ons was used, in 1994 28 tons was used. This does not include
-:.he miscellaneous times when the patching crew went to Harmony
.ane to repair one or more singular potholes.
There are only 120 prime working days through the summer months
and constantly going back to a street to patch it takes away from
needed maintenance on other permanent streets that residents have
been assessed for. Residents on Harmony Lane have only been
assessed for curb. The average amount of labor to patch one ton
of blacktop is around 1/2 man hour per ton. An average patching.
crew consists of four people. Therefore, we must multiply the
man hours per ton times four. This includes preparing the patch,
City Center
111 Hassan Street SE
Hutchinson, MN 55350 -2522
(612) 587 -5151
Fax (612) 234 -4240
Parks & Recreation
900 Harrington Street SW
Hutchinson, MN 55350 -3097
(612) 587 -2975
Far(612)234 -4240
- Printed on recycled paper -
Police Services
10 Franklin Street SW
Hutchinson, MN 55350 -2464
J' (612) 587 -2242
` Fax(612)587 -6427
the actual patching, and cleanup of equipment after the process.
So in the last two years the department has spent around 124 man
hours patching Harmony Lane.
If this project is stopped or delayed, I would ask that the staff
and council develop a guide of procedures as to what methods of
repair will be authorized on streets of this nature.
It is my recommendation that the city council seriously consider
some street construction in this area. Harmony Lane is to the
point where maintenance time and material will only increase,
especially due to the aging nature of the seal coat that was
applied over ten years ago. Also, the high center crown of the
street presents problems for proper winter snow removal. The
thin nature of the surface presents problems in the operation of
the street sweeper and vac -all in this area.
Thank you for your consideration.
0 T Whom It May Concern
From Charles D. Carlson
585 Lincoln Avenue
Hutchinson MN 55350
r - —
December 20, 1994
RE City of Hutchinson Project 95 -05
Proposed improvement of Harmony Lane and Lincoln Avenue
As a resident of Lincoln Avenue, I can only address the situation of
Lincoln Avenue.
1. The last two homes built on Lincoln Avenue were ours at 585 Lincoln
in 1965 and 575 Lincoln Avenue in 1966. We as well as three others on
the North side of the avenue have sewer hook -ups to the trunk line along
the river. The other 8 to the east end of the block are hooked -up to a
street sewer and I know of no problems with that arrangement.
2. None of the homes on the north side of Lincoln avenue have been
included in the storm sewer system as we have natural drainage to the
river. As pointed out to the city, we do have some problem with storm
drainage off the street to the south side of the street.
3. The water main has been adequate to this time, and as mentioned
above, there will be no additional hook -ups as there are no building
lots left on Lincoln Avenue. This water main was perhaps installed in
1948 or 1949 when the area was platted and developed.
4. sometime in the early 1950's, curb and gutter were installed, the top
soil excavated and city installed a cold -mix blacktop of adequate
thickness such that the street has held up very well for perhaps 40
years with a very minimum of maintainance and very few seal coats added.
There are no potholes and at some date perhaps an overlay coating would
be sufficent. It is after all a residential street with very
in- frequent truck trafic. Why fix it if it ain't broke.
5. And finaly, we, as part of the general public, and the feelings they
have shown in the last election, want government to slow down the
spending of public (Taxpayers) and private money. It is known that
Hutchinson has a high rate of per capita debt even though the cities
bond rating is still very good. This project was deleted from the 1994
work program in part because of fiscal restraint, and there is no good
reason why it can not be deleted again.
Sincerely,
'04
Charles D. Carlson
P. S. I would have attended the public hearing on December 13, but I
had a previous engagement set long before the notice of the hearing.
q,s
ARNOLD, ANDERSON & DOVE
PROFESSIONAL LIMITED LIABILITY PARTNERSHIP
ATTORNEYS AT LAW
101 PARK PLACE
DAVID B. ARNOLD' HUTCHINSON, MINNESOTA 55350-2563
OF COUNSEL
STEVEN A. ANDERSON
RAYMOND C. LALLIER
G. BARRY ANDERSON" (612)587 -7575
JANE VAN VALKENBURG
STEVEN S. HOGE FAX (612) 587 -4096
LAURA K. FRETLAND
5881 CEDAR LAKE ROAD
DAVID A. BRUEGGEMANN RESIDENT ATTORNEY MINNEAPOLIS, MINNESOTA 55416
PAUL D. DOVE** G. BARRY ANDERSON
(612) 545 -9000
RICHARD G. McGEE
FAX (6t 2) 545 -1793
CATHRYN D. REHER
GINA M. BRANDT
50t SOUTH FOURTH STREET
BRETT D. ARNOLD January 6, 1995
PRINCETON, MINNESOTA 55371
(612) 389 -2214
ALSO ADMITTED IN TEXAS AND NEW TORN
FAX 1612) 389 -5506
Mr. Gary D. Plotz, City Administrator
Hutchinson City Center
111 Hassan Street S.E.
Hutchinson, Mn. 55350
Re: Hospital /Nursing Home Board Ordinance
Our File No. 3188 -87031
Dear Gary:
At the request of the President of the Hospital,
Phil Graves, I
have reviewed our existing Hospital Ordinance. It appears that the
terms of office for members of the Board of Directors expire in
June and for a variety of reasons, it makes sense to make the
length of those offices coterminous with other Boards and
Commissions within the City and to have them expire at the end of
the year. The ordinance which I am enclosing with this
correspondence is designed to achieve this result.
The changes do result in the extension of terms of office by six
months and according to the information provided to me by Marilyn
Swanson, the following directors have the following terms of
office:
Tom Daggett - December 31, 1995; Jim Mills - December 31, 1997
Paulette Slanga - December 31, 1997; Elaine Black - December 31,
1998; Richard Myers - December 31, 1998.
As I read our ordinance, none of the directors, with the exception
of Paulette Slanga, are eligible for renomination at the time their
terms expire.
If you have any questions or problems in connection with any of the
foregoing, you certainly should feel free to contact me. Thank
you. Best regards. A
VARNO AN R11 & VE, P.L.L.P.
G. ffa-1-WVnd&rson
GBA:lm
EnclOAUERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION
CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION
ORDINANCE NO. 95-124, 2ND SERIES
PUBLICATION NO.
AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AMENDING
CITY CODE CHAPTER 2.58 ENTITLED "HOSPITAL AND NURSING HOME BOARD"
AND ADOPTING BY REFERENCE, CITY CODE CHAPTER 1 AND SECTION 2.99
WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS.
THE CITY OF HUTCHINSON ORDAINS:
Section 1. City Code, Sec. 2.58 entitled "Hospital and
Nursing Home Board" Subd. 1, is hereby amended as follows:
Subd. 1. Establishment and Composition. A Hospital and
Nursing Home Board (the "Board ") is hereby established. The Board
shall be composed of seven members, one of whom shall be the Chief
of the medical staff of the Hospital and one of whom shall be a
member of the City Council appointed annually. The medical staff
representative shall serve a two year term. The remaining five
members of the Hospital Board (the "Elected Directors ") shall each
serve for a term of four years with the terms of each such elected
directors to begin and expire as follows: tioie direeters auly 1,
• aa32 expire an; DCelnbex 31r 1597 !:and tt�s diztors wham :rm
sfsall expire ©n liecember 31, 3598. At all times, a majority of the
directors shall be residents and qualified voters of the City.
Prior to the expiration of the term of an Elected Director, his or
her successor shall be nominated by the Mayor with the consent of
the City Council. The nomination shall be submitted to the Board
of Directors of LifeSpan (The "LifeSpan Board ") for election. If
the LifeSpan Board fails to elect such nominee, then the Mayor,
with the consent of the council, shall promptly submit new
nominations to the LifeSpan Board, as necessary, until the LifeSpan
Board has elected a successor to the Elected Director whose term is
then expiring; provided, however, that if the LifeSpan Board fails
to elect a successor from among the first, second and third
nominees, then the Mayor, with the consent of the City Council, may
elect the successor to the Elected Director whose term is then
expiring provided that the Hospital's affiliation with LifeSpan is
then terminated pursuant to Subdivision 5 of this Section. A
majority of the members of the Hospital Board shall not consist of
persons who are simultaneously directors of any one of the
following corporations: (1) LifeSpan; or (b) any other
corporation, the directors of which are directly or indirectly
elected by LifeSpan; or (c) any other corporation, the directors of
which are directly or indirectly elected by the Hospital.
Section 2. City Code Chapter 1 entitled "General Provisions
and Definitions Applicable to the Entire City Code Including
Penalty for Violation" and Section 2.99 entitled "Violation a
Misdemeanor" are hereby adopted in their entirety, by reference, as
though repeated verbatim herein.
9-K.
Section 3. This ordinance shall take effect upon its adoption •
and publication.
Adopted by the City Council this day of January, 1995.
Attest:
Gary D. Plotz
City Administrator
Published in the
First reading:_
Second reading:_
Marlin Torgerson, Mayor
Hutchinson Leader on
•
0
1]
0
DAVID B. ARNOLD'
STEVEN A'. ANDERSON
G. BARRY ANDERSON'
STEVEN S. HOGE
LAURA K. FRETLAND
DAVID A. BRUEGGEMANN
PAUL D. DOVE"
RICHARD G. MCGEE
CATHRYN D. REHER
GINA M. BRANDT
BRETT D. ARNOLD
'ALSO ADMITTED IN TE.5 AND NEW YORK
ARNOLD, ANDERSON & DOVE
PROFESSIONAL LIMITED LIABILITY PARTNERSHIP
ATTORNEYS AT LAW
101 PARK PLACE
HUTCHINSON, MINNESOTA 55350 -2563
1612) 587 -7575
FAX(612)587 -4096
Mr. Gary D. Plotz
City Administrator
Hutchinson City Center
111 Hassan Street S.E.
Hutchinson, Mn. 55350
RESIDENT ATTORNEY
G. BARRY ANDERSON
January 4, 1995
Re: Dooley Ordinance (Reverter)
Our File No. 3188 -87001
Dear Gary:
OF COUNSEL
RAYMOND C. LALLIER
JANE VAN VALKENBURG
5881 CEDAR LAKE ROAD
MINNEAPOLIS, MINNESOTA 55416
1612)545 -9000
FAX (612) 545 -1793
501 SOUTH FOURTH STREET
PRINCETON, MINNESOTA 55371
(612) 389 -2214
FAX (612) 389 -5506
I have now received from Willard Pellinen the legal description of
the property affected by the encroachment of the Hometown Realty
building on City right of way.
There are a couple of different ways to deal with this problem.
A franchise can be granted since this is City right of way and
under Chapter 10 of the City Code, a franchise is required when
there is any permanent or semi permanent fixture in, over, upon or
under "any street or public place." The problem, of course, is
that such a franchise has a 20 year term under Section 10.02 of the
City Charter and thus requires renewal.
It is extremely unlikely that this minimal encroachment will cause
any problems for the City, but it is conceivable that at some point
in the future, the building may be destroyed, moved or otherwise no
longer present.
Under those circumstances, it is my opinion that the right of way
should revert to the City of Hutchinson and it is on that basis
that I have crafted the enclosed ordinance. This ordinance vacates
municipal right of way, but it reserves to the City the right to
reacquire the property, without any affirmative action whatsoever,
should the building be substantially demolished or damaged, or
should it be moved or leveled.
CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION
��CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION
1f / - I
Mr. Gary D. Plotz
January 4, 1995
Page 2
This allows the property to be sold and, of course, this
possibility of reverter will be recorded by the City staff
following approval of the ordinance vacating the right of way.
Under the circumstances, this seems to me to be a reasonable way to
proceed.
If you need any additional information or have questions regarding
this matter, please advise. Thank you.
Very truly yours,
& IJDVE, P.L.L.P.
G. Barril Anderson
GBA:lm
Enclosure
J
ORDINANCE NO. 95=139? 2ND SERIES
PUBLICATION NO.
AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, VACATING
MUNICIPAL RIGHT OF WAY, SUBJECT TO A POSSIBILITY OF REVERTER AND
ADOPTING, BY REFERENCE, CITY CODE CHAPTER 1 AND SECTION 2.99 WHICH,
AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS.
THE CITY OF HUTCHINSON ORDAINS:
Section 1. Joseph Dooley and Cheryl Dooley, husband and wife,
are the owners in fee simple of certain real estate located in the
City of Hutchinson legally described as follows:
The North 51 feet of Lot 12 in Block 7 in the Townsite of
Hutchinson, South Half.
Section 2. Said real estate abuts municipal right of way also
located in the City of Hutchinson.
Section 3. As a result of a construction error, a building
located principally on the property described in Section 1 herein
encroaches upon the adjacent right of way. It is in the public
interests and in the best interests of the City of Hutchinson to
vacate the portion of the right of way while reserving a
possibility of reverter for the future benefit and use of the
residents of the City of Hutchinson.
Section 4. Notice of hearing was duly given and publication
of said hearing was duly made and was made to appear to the
satisfaction of the City Council that it would be in the best
interests of the City to vacate a portion of the right of way
easement as set forth below.
Section 5. That the following right of way owned by the City
of Hutchinson is hereby vacated subject to the possibility of
reverter set forth in this ordinance: See attached Exhibit "A"
incorporated herein as if fully set out.
Section 6. Said vacation is subject to a possibility of
reverter for so long as the building that is presently constructed
upon this vacated parcel remains in existence. If the building is
demolished, torn down or moved, or in any way intentionally or
unintentionally modified so that the building cannot be used
without reconstruction exceeding fifty percent (50 %) of the then
value of the property, the above described right of way shall
automatically revert to the City of Hutchinson and its heirs
without the need for the City of Hutchinson and its heirs to take
any affirmative action to effectuate this reverter.
It is expressly stated that this grant shall not be construed
as a right of reentry for condition broken, which would require the
City of Hutchinson or heirs to take legal action to regain title to
941
the above described right of way easement. This reverter shall be
effective by operation of law and shall not require the City of
Hutchinson to take any affirmative steps whatsoever.
It is also expressly understood and agreed that in the event
a dispute arises between the parties concerning whether or not the
City is entitled to automatic right of reverter, said dispute shall
be arbitrated in accordance with the rules and regulations
established by the American Arbitration Association.
Section 7. This ordinance shall take effect from and after
passage and publication.
Adopted by the City Council this _ day of January, 1995.
Marlin Torgerson, Mayor
Attest:
Gary D. Plotz
City Administrator
First reading:
Second reading:
Publication date:
RESOLUTION NO. 10381
RESOLUTION APPROVING PLANS AND SPECIFICATIONS
AND ORDERING ADVERTISEMENT FOR BIDS
HUTCHINSON AREA TRANSPORTATION SERVICES FACILITY
WHEREAS, the Director of Engineering has prepared plans and specifications for the furnishing of all labor
and materials and all else necessary for the following:
Hutchinson Area Transportation Services Facility
An approximately 44,500 square foot Public Works Building. Walls are precast concrete. Roof EPDM on
steel bar joists and metal deck. Work includes Mechanical, Electrical, General Construction and limited
site work.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA:
1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby
approved.
2. The Director of Engineering shall prepare and cause to be inserted in the official newspaper, an
advertisement for bids upon the construction of said facility under such approved plans and specifications. The
advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be
publicly opened at 2:00 pm on Wednesday, February 15, 1995, in the Council Chambers of the Hutchinson City
Center by the City Administrator and/or Director of Engineering, will then be tabulated, and will be considered
by the Council on February 28, 1995, in the Council Chambers of the Hutchinson City Center, Hutchinson,
Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an
• opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed
with the Director of Engineering and accompanied by cash deposit, cashier's check, bid bond or certified check
payable to the City of Hutchinson for 5 percent of the amount of such bid.
Adopted by the Hutchinson City Council this 10th day of January, 1995.
City Administrator
C,
J
Mayor
1, —14 c
C
January 10. 1995
Ray Bayerl, County Commission Chair
McLeod Countv Courthouse
831 11 th Street East
Glencoe, NEVI 55336
RE: CSAH 12 (North High Drive)
Paving Shoulders
Dear Mr. Bayerl:
The members of the Hutchinson Light Traffic Task Force passed a motion at their meeting of
January 9, 1995 recommending the McLeod County pave the shoulders of CS4H 12 (.- 'Vorth
High Drive) from TH 15 to its north termination near Piepenburg Park. This motion was
based on our review of pedestrian and bicycle safety along a quickly growing, urban and suburban
area that has had pedestrian and bicycle concerns in the past. This route also correlates with a plan
preciously reviewed by the Task Force, and City and County Parks and Engineering Departments,
to work on connecting the Luce Line Trail to Piepenberg Park. This route has a strong potential to
• substantially increase the safety of non - motorized traffic utilizing this corridor for recreation, or for
safe transportation from the rural area to the City of Hutchinson.
We greatly appreciate your consideration of this recommendation. Please let us know if you
would like a member of the Task Force to discuss this issue with the Commissioners.
Sincerely,
t
Mary .pmt Kasich
Light Traffic Task Force Chair
� II
John Rodeberg, P.E.
Light Traffic Coot&
cc: Gary Ptotz - City Administrator
Bev Wangentt - McLeod County Commissioner
Rick Kjonaas - McLeod Countv Engineer
At Koglin - McLeod County Parts
file: Light Traffic Task Force
•City Center
111 Hassan Street SE
Hutchinson, MN 55350 -2522
(612) 587 -5151
Fax(612)234 -4240
Parks & Recreation
900 Harrington Street SW
Hutchinson, MN 55350 -3097
(612) 587 -2975
Fax (612) 234 -4240
- Primed on receded paper -
of EnginectinglPublic Works)
Police Services
10 Franklin Street SW
Hutchinson, MN55350 -2464
(612) 587 -2242
Fax (612) 587 -6427
l4 -A,
RESOLUTION NO. 10382
RESOLUTION RECOMMENDING PAVING SHOULDERS
• ON C.S.A.H. 12 (NORTH HIGH DRIVE) IN McLEOD COUNTY
WHEREAS, City and County Planning, Parks and Engineering staff have reviewed the need
to pave shoulders on County State Aid Highway (CSAH) 12 to provide safe pedestrian and bicycle
transportation from rural areas into the City of Hutchinson, and eventually connect the Luce Line
Trail with Piepenburg Park, and;
WHEREAS, the Hutchinson Light Traffic Task Force has recommended paving the
shoulders of CSAH 12 to provide safe, alternative transportation for pedestrians and bicycles, and;
WHEREAS, the City Council supports the improved safety and recreational opportunities
created by paving the shoulders of CSAH 12.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
• HUTCHINSON, MINNESOTA:
It is requested that McLeod County consider paving the shoulders of CSAH 12 from Trunk
Highway 15 on the east end, to the future termini near Piepenburg Park.
Adopted this 10th day of January 1995, by the City Council of Hutchinson, Minnesota.
City Administrator Gary D. Plotz
•
Mayor Marlin Torgerson
/C -A,
OPEN -HOLD COUNCIL REPORT Tue Jan 10 1995 09:45:38
Page 1
-----------------------------------------------------------------------------
1993 IMPRO.CON B
•REINER LANDSCAPING
SODDING 1690 YARDS
$2,343.75
WM MUELLER & SONS
EST #14, LET #5
$19,855.99
$22,199.74
1994 IMPRO CONST
JUUL CONTRACTING CO
HUNTER'S RIDGE DRAIN T
$156.00
MID -MN HOT MIX INC
EST #6, LETTING #9
$3,444.89
RUST ENVIRONMENT
PROF SERV -SW TRUNK SAN
$17,034.04
$20,634.93
1994 T I CONST.
COUNTY RECORDER
RECORDING FEES
$19.50
$19.50
AIRPORT RENOVAT.
BRAUN INTERTEC CORP
PROF SERVICES SEPT
$2,423.40
MATHIOWETZ CONSTRUCTION
EST #13
$108,701.57
MCLEOD COOP POWER
ELECTRICITY
$211.83
TKDA
PROF SERV -PHASE II
$565.71
WM MUELLER & SONS
GRANITE, AC
$3,082.56
$114,985.07
CAP.IMPRO.FUND
BARR ENGINEERING CO
PROF SERVICES -OTTER LA
$190.00
$190.00
CENTRAL GARAGE
ALLEN OFFICE PROD
LABELS, ETC
$17.87
BRANDON TIRE CO
TIRE REPAIR
$64.45
CARQUEST AUTO PARTS
TOOLS
$1,461.10
CHAMPION AUTO
GASKET, ETC
$12.76
CITY OF HUTCHINSON
JAN MEDICAL
$432.09
COAST TO COAST
SUPPLIES
$12.15
CROW RIVER GLASS
AUTO MIRROR
$8.52
FORTIS BENEFITS
JAN LTD
$17.34
G & K SERVICES
SHOP TOWELS
$66.46
HOLT MOTORS INC
SW944, HELPER
$273.07
HUTCHINSON WHOLESALE
SUPPLIES
$332.49
JERABEK MACHINE SERV
FLAT IRON
$25.96
MID CON SYSTEMS INC
GREASE, REFLECTIONS
$97.93
MN MUTUAL LIFE
JAN LIFE INS
$6.51
MTI DIST.CO
3 BEARINGS
$64.83
PLOWMANS
REPAIR FRONT DOOR
$623.91
POSTAGE BY PHONE
DEC POSTAGE
$8.12
RMS
ELEMENT
$85.23
SHOPKO
FILM,WEEKLY APPT, ETC
$24.76
• SORENSEN FARM SUPPLY
PULLER, HUB
$43.40
11-4.
OPEN -HOLD COUNCIL REPORT Tue Jan 10 1995 09:45:38 Page 2
-----------------------------------------------------------------------------
STEWARD ENTERPRISES GREASE $208.48
SWEENEY BROS TRACTOR LINING, PISTON, KIT $705.50
TERMINAL SUPPLY CO PARTS $66.22
TOWN & COUNTRY GLASS INSTALL WINDSHIELD $201.92
TWO WAY COMM INC RADIO CHECK $30.00
WIGEN CHEVROLET CO VALVE $158.44
$5,049.51
GENERAL FUND
A & B ELECTRIC
CHECK COMPRESSOR FANS
$36.00
ADVANCED DOOR DESIGN
REPAIRED FIRE DOOR
$270.00
ALLEN OFFICE PROD
DICTOPHONE RENTAL
$74.66
AM.WELDING SUPPLIES
OXYGEN
$14.85
ARNOLD & MCDOWELL
DEC COMPENSATION
$4,166.00
AUTOMATION SUPPLY CO
CARTRIDGES
$93.75
BARR ENGINEERING CO
PROF SERV - SURFACE WATE
$1,027.50
BENNETT OFFICE SUP.
TONER
$206.98
BRANDON TIRE CO
USED TIRE
$21.98
BREMIX CONCRETE CO
CONCRETE
$49.56
BUS. RECORDS CORP.
OPTECH IIIP MTCE FEE 1
$1,300.00
BUSINESSWARE SOLUTIONS
CARTRIDGES
$555.17
CADD /ENGINEERING SUPPLY
COLOR BOND INKJET
$31.49
CARLSON EQUIPMENT CO
PREP, HEAD FLAILS
$221.52
CARQUEST AUTO PARTS
SUPPLIES
$3.17
CARR FLOWERS
PLANT- J.HAASL
$14.86
CASH DRAWER #4
POSTAGE
$49.84
WISE
PHOTOS
$47.67
•CASH
CENTURY LABS
WINDOW CLEANER
$171.73
CHAMBER OF COMMERCE
1995 DUES- G.PLOTZ
$270.00
CITY OF HUTCHINSON
JAN DENTAL
$29,659.82
COAST TO COAST
SUPPLIES
$289.92
COMM TRANSPORTATION
HANGAR PAYMENT
$700.00
COMSTOCK DAVIS INC
PROF SERVICES -SEPT TO
$63.00
COUNTY RECORDER
RECORDING FEES
$131.00
CREATIVE TOUCH SCREEN PRINTING
25 JERSEYS
$319.50
CROW RIVER GLASS
REPLACE GLASS AM LEGIO
$49.44
CROW RIVER PRESS INC
130 LABELS
$71.14
CURSOR CONTROL INC
DATABASE CORRECTIONS,
$241.27
DAAK REFRIGERATION
REPAIR COOLING UNIT
$256.20
DEMING, JEFF
BASKETBALL OFFICIAL
$18.00
DEPT NATURAL RESOURCES
DNR REG FEES
$770.00
DEPT OF LABOR & INDUSTRY
3 RENEWALS
$30.00
EARL ANDERSON ASSOC
OLP BRACKETS
$960.52
ELECTRO WATCHMAN
QUARTERLY CHARGE
$734.85
ESCOM
MTCE SOFTWARE 1995
$750.00
FARM & HOME DIST. CO
SUPPLIES
$168.32
FESTIVAL FOODS
GROCERIES
$25.77
FITZLOFF HARDWARE
MOUSE TRAPS, PLUGS, ET
$253.02
FOGG JR., MICHAEL
SCOREKEEPER
$30.00
FOGG, MIKE
BASKETBALL OFFICIAL
$144.00
FORTIS BENEFITS
JAN LTD
$1,328.03
G & K SERVICES
UNIFORMS
$732.49
.
GREAT PLAINS SUPPLY
STAIN
$31.93
OPEN -HOLD COUNCIL REPORT Tue Jan 10 1995 09:45:38
Page 3
-------------------- ---
GUARDIAN PEST CTL
--- - - - - -- ----------------
PEST CONTROL
- - - - --
$21.57
HAGER JEWELRY
NAME PLAQUES
$19.17
.
HAWKER, STEVE
BASKETBALL OFFICIAL
$234.00
HCVN -TV
CABLE FRANCHISE
$750.00
HILLYARD FLOOR CARE / HUTCHINSON
COFFEE CUPS
$595.36
HRA
RETIREMENT REIMBURSEME
$1,165.60
HUTCH COMM HOSPITAL
LAUNDRY
$346.50
HUTCH FIRE & SAFETY
MTCE TEST
$11.98
HUTCH TECH COLLEGE
WINDOWS CLASS
$400.00
HUTCHINSON LEADER
SKATING SHOW
$591.00
HUTCHINSON TEL CO
JAN PHONE
$4,605.92
HUTCHINSON UTILITIES
RETRO 10 -20 -94
$42,134.00
HUTCHINSON WHOLESALE
TERMINALS, PLIERS
$6.17
INK SPOTS
PAPER 20#
$147.63
INTERNATIONAL ASSC OF CHIEFS 0
1995 DUES
$100.00
ISIA
PATCHES
$115.16
JENSEN &, NEIL J.
DEC & JAN PAYMENT
$460.00
JOES SPORT SHOP
COUNTERACT T SHIRTS
$1,288.70
K MART
VIDEO CASSETES
$17.02
K -III DIRECTORY CORP
BLUE BOOK VOLT
$716.00
KIRCHOFF, BRIAN
ATTENDANT
$53.75
LAND INNOVATION INC
PLANNING STUDY
$300.00
LANGAN, MELISSA
5 HOURS WORK AT YOUTH
$35.00
LARSON, QUENTIN
SAFETY GLASSES
$80.00
LEAGUE OF MN CITIES
DEC W.COMP DEDUCTIBLE
$65,846.31
LENNES, RICHARD
DEC COMPENSATION
$2,083.78
LUNDAHLS
80 DINNERS
$578.00
MADSON, STEVEN
MEETING EXPENSES, PARK
$52.65
•
MARCO BUS.PRODUCTS
DICTAPHONE, ETC
$605.99
MARKS TV
TIME SCORE REPAIR
$30.00
MCGARVEY COFFEE INC
COFFEE
$42.15
MCLEOD COOP POWER
ELECTRICITY
$624.80
MDRA
1995 DUES
$210.00
METRO ATHLETIC SUPPLY
HELMETS, PANTS, PADS
$931.93
MIDWEST CABLEVISION
JAN SERVICE
$4.08
MINNCOMM PAGING
JAN SERVICE
$114.12
MITCHELL, WILLIAM
BASKETBALL OFFICIAL
$18.00
MN CHIEFS POLICE ASN
1995 DUES
$140.00
MN ELEVATOR INC.
ELEVATOR SERVICE
$62.95
MN MUTUAL LIFE
JAN LIFE INS
$487.83
MN REC & PARK ASSC
1995 DUES- D.MOON
$450.00
MN SPORTS FEDERATION
TEAM MEMBERSHIP
$280.00
MN STATE SHERIFFS ASSOC
1994 INDEX OF STATUTES
$69.22
MR. MOVIES
LAS VEGAS TRAVEL TIPS
$1.40
NATIONAL ARBOR DAY FOUNDATION
1995 DUES
$10.00
NATL INST FOR CERT IN ENG TECH
1995 DUES- L.HUHN
$20.00
NAUSTDAL, BRUCE
VOLLEYBALL DEPOSIT
$50.00
OLSONS LOCKSMITH
ADJUST CLOSER, REKEY
$59.00
OSM
PROF SERV -BLUFF ST BRI
$13,495.00
PANKAKE, GARY
4 HOURS DANCE WORKER
$24.00
PETERSON BUS SERVICE
MPLS
$800.00
PITNEY BOWES CREDIT CORP
LEASE 2ND QTR
$1,005.01
PITNEY BOWES INC
METER RENTAL JAN -APRIL
$313.48
PLOWMANS
TOW
$26.63
OPEN -HOLD COUNCIL REPORT Tue Jan 10 1995 09:45:38
PLUMBING & HTG DOCTOR
POLK
POLYTANK CORP
POSTAGE BY PHONE
PRIEVE LANDSCAPING
PRO MAINTENANCE
QUADE ELECTRIC
R &R SPECIALTIES INC
REGION VI CHIEFS ASSC
REINER LANDSCAPING
RIDER BENNETT EGAN & ARUNDEL
RINKE - NOONAN
RYAN, SCOTT
SELECT CARE
SEWING BASKET
SHELLENBARGER, LANCE
SHOPKO
SORENSEN FARM SUPPLY
STANDARD PRINTING
STARKE, RANDY
STATE TREASURER
STEWARD ENTERPRISES
STREICHERS
TKDA
TRI CO WATER COND
US WEST COMMUN
VERTISOFT SYSTEMS
W. M. MONTGOMERY
WAHL, ORVIS
WAL -MART
XEROX CORP
HAT -FAC. CONST.
Page 4
12 FILTERS
$21.30
POLK DIRECTORY
$384.00
POLY TANK
$13.63
DEC POSTAGE
$992.77
PLANTS
$300.00
SCRAPE ADHESIVE
$90.74
REPAIR DOOR #4
$261.41
BLADE GRIND
$28.00
1995 DUES
$30.00
CURBING AT FIREM]N'S P
$400.00
PROF SERV THROUGH NOV
$98.20
2 REG- J.MARKA, B.EWING
$100.00
BASKETBALL OFFIC:CAL
$198.00
DEC ADMIN FEES
$235.50
K -9 BADGE BANDS
$50.62
VOLLEYBALL REFUND
$50.00
CAMCORDER TAPE
$51.57
HOOKS, CHAIN
$38.07
LABELS
$26.93
5 HRS DANCE WORKER
$35.00
4TH QTR BLDG SURCHARGE
$4,002.14
POWDER PLUS
$91.26
BALLISTIC VESTS, TRAUM
$6,825.94
PROF SERV -NE TAXIWAY
$156.68
20 BAGS SALT
$93.08
JAN SERVICE
$207.21
AMIDIAG 4.0
$57.45
RADIO PROJECT SERVICES
$2,232.00
PLATES
$22.00
MINI TREES
$56.44
5320 COPIER DEC CHARGE
$860.81
$207,026.56
BONESTROO ROSENE ANDERLIK & AS PROF SERVICES
INSURANCE FUNDS
HUTCH COMM HOSPITAL
PAYROLL FUND
AETNA VARIABLE LIFE ASS. CO.
GREAT WEST LIFE INS. CO.
H.R.L.A.P.R.
ICMA RETIREMENT TRUST
PERA LIFE INS CO.
PERA - D.C.P.
PRUDENTIAL
PRUDENTIAL MUTUAL FUNDS
PUBLIC EMPLOYEES
5 MAMMOGRAMS
$35,517.34
$35,517.34
$300.00
$300.00
EMPLOYEE
CONTRIB
12 -31
$655.00
EMPLOYEE
CONTRIB
12 -31
$100.00
EMPLOYEE
CONTRIB
12 -31
$172.19
EMPLOYEE
CONTRIB
12 -31
$1,557.45
EMPLOYEE
CONTRIB
12 -31
$136.50
EMPLOYEE
CONTRIB
12 -31
$52.02
EMPLOYEE
CONTRIB
12 -31
$140.00
EMPLOYEE
CONTRIB
12 -31
$318.46
EMPLOYEE
CONTRIB
12 -31
$12,564.37
OPEN -HOLD COUNCIL REPORT Tue Jan 10 1995 09:45:38
Page 5
-----------------------------------------------------------------------------
TEMPLETON INC EMPLOYEE CONTRIB 12 -31 $438.85
WADELL & REED EMPLOYEE CONTRIB 12 -31 $150.00
• WITHHOLDING TAX ACCT EMPLOYER CONTRIB 12 -31 $29,123.60
$45,408.44
WATER /SEWER FUND
AAGARD WEST
DEC RECYCLING
$23,156.12
ALLEN OFFICE PROD
CARTRIDGES
$91.59
BENNETT OFFICE SUP.
TONER CART
$105.44
BREMIX CONCRETE CO
BRICK
$22.23
BRINKMAN STUDIO
SLIDES
$13.93
CARR FLOWERS
PLANT- L.NELSON
$16.98
CITY OF HUTCHINSON
JAN DENTAL
$4,266.71
COAST TO COAST
SHIPPING
$157.83
CURTIN SCIENTIFIC CO
CALCULATOR
$73.17
FARM & HOME DIST. CO
PROPANE, ETC
$4.56
FEED RITE CONTROLS
TABLETS
$21.74
FESTIVAL FOODS
BLEACH
$13.67
FITZLOFF HARDWARE
SCREWS
$2.65
FORTIS BENEFITS
JAN LTD
$180.09
G & K SERVICES
SHOP TOWELS
$268.18
GRAHAM, MARION
WINTER SAFETY BOOTS
$30.00
HACH COMPANY
LAB SUPPLIES
$100.77
HARRIS CONTRACTING
PNEUMATIC ACTUATOR, CO
$1,264.67
HILLYARD FLOOR CARE / HUTCHINSON
DEOD BLOCK
$671.18
HUTCH TECH COLLEGE
WINDOWS CLASS
$160.00
HUTCHINSON TEL CO
JAN PHONE
$513.38
HUTCHINSON WHOLESALE
PINS
$5.96
INDUSTRIAL SUPPLY CO
CONTRACT REPAIR & MAIN
$534.12
INFRATECH
8 RAINSTOPPERS
$691.99
JUUL CONTRACTING CO
HYDRANT REPAIR
$2,221.75
L & P SUPPLY CO
MULCH BLADE REFUND
$15.00
LAMPLIGHTER II
NALCO BUSS MEETING
$21.30
LAWSON PRODUCTS INC
LP 110M
$78.14
LEAGUE OF MN CITIES
GEN LIAB
$7,931.25
MCNELLY GROUP
DOWN PAYMENT ON NATURT
$15,000.00
MN MUTUAL LIFE
JAN LIFE INS
$66.78
MN VALLEY TESTING LAB
TESTS
$140.00
NALCO CHEMICAL CO.
NALCO
$537.95
NCL
SERVICE KIT, ALCOHOL,
$218.08
POSTAGE BY PHONE
DEC POSTAGE
$149.11
RUST ENVIRONMENT
PROF SERV - COMPOST SPEC
$1,789.66
SANIFILL INC
LOADS DEC 19 -23
$3,292.61
SCRANTON GILLETTE COMMUNICATIO
SUBSCRIPTION RENEWAL
$25.00
SORENSEN FARM SUPPLY
DRILL BIT, BOLT
$10.81
STANDARD PRINTING
6 VIEWBINDERS
$55.72
TRI CO WATER COND
3 BAGS SALT
$14.70
VIKING SAFETY PRODUCTS
SLUSH BOOTS, RUBBERS
$149.67
WAHL, ORVIS
REMOVE IMPELLER
$10.00
WATERPRO
HYD SIGNS
$4,788.35
WEF
1995 DUES- J.LANZ
$115.00
WELCOME NEIGHBOR
NOV LIST
$60.00
$69,057.84
$520,388.93
IMMEDIATE PAY COUNCIL REPORT Tue Jan 10 1995 09:44:32
Page 1
-----------------------------------------------------------------------------
GENERAL FUND
ALGY COSTUMES
COSTUMES
$846.95
COSTUME SHOP, THE
COSTUMES
$566.75
CURTAIN CALL COSTUMES
COSTUMES
$120.20
DEPT NATURAL RESOURCES
DNR REG FEES
$807.00
FINA COSTUMES
COSTUMES
$3,724.75
WOLF - FORDING & CO.
COSTUMES
$692.85
HERMEL WHOLESALE
MISC PURL NOVE
$6,758.50
LIQUOR STORE
AMERICAN LEGION POST 1
ADV
$52.50
BERNICKS PEPSI COLA
MISC PURCHASE
$220.83
CITY OF HUTCHINSON
LOTTERY SALES
$5,304.93
COLLINS BROTHERS INC
MISC PURCHASES
$58.12
ED PHILLIPS & SONS CO.
$5,682.41
FRIENDLY BEVERAGE CO
$2,916.80
HERMEL WHOLESALE
MISC PURL NOVE
$235.19
HUTCHINSON LEADER
ADV
$372.30
HUTCHINSON TEL CO
DEC SERVICE
$314.09
JORDON BEVERAGE INC.
$868.05
KARP RADIO
ADV
$122.50
KOEHLER,LYLE
OPER SUPPLIES
$22.75
KUBASCH & SONS INC.
DEC SERVICE
$167.47
LENNEMAN BEVERAGE DIST. INC
$5,367.30
LOCHER BROS INC
$19,781.20
LUNDHOLM, LORI
WINDOW CLEANING
$42.60
PRO MAINTENANCE
SCRUB & WAX
$315.24
QUALITY WINE & SPIRITS CO.
$5,244.37
SPRENGLER TRUCKING
DEC FREIGHT
$518.06
STANDARD PRINTING
OPE SUPPLIES
$102.11
TOTAL REGISTER SYS
SUPPLIES
$107.03
TRI CO WATER COND
BOTTLE WATER
$15.82
TRIPLE G DISTRIBUTING INC
$20,313.00
$68,.144.67
WATER /SEWER FUND
MPCA REG- J.LANZ $300.00
US POSTAL SERVICE WATER BILLS POSTAGE $192.00
$492.00
$75,395.17
WIRE TRANSFER
PAYROLL FUND
M DEPT OF REVENUE EMPLOYEE CONTRIBUTION $5,658.35
•0 ••
BALANCE SHEET
NOVEMBER 30, 1994
OL TOTAL
__-AS-SETS
UTILITY PLANT - AT COST
LAND & LAND RIGHTS 891,734.75
DEPRECIABLE UTILITY PLANT 27,966,593.37
TOTAL UTILITY PLANT 7- 28,858,328.12
LESS ACCUMULATED DEPRECIATION (16, 704, 836, 76)
TOTAL ACCUMULATED DEPRECIATION
CONSTRUCTION IN PROGRESS
TOTAL CONSTRUCTION IN PROGRESS
---------TOTAL UTILITY PLANT DEPREC VALUE
RESTRICTED FUNDS & ACCOUNTS
INVESTMENT - GAS RESERVES
MEDICAL INSURANCE
BOND & INTEREST PAYMENT 1993
BOND RESERVE - 1993
CATASTROPHIC FAILURE FUND
TOTAL RESTRICTED FUNDS & ACCOUNTS
CURRENT & ACCRUED ASSETS
CASH IN BANK
INVESTMENTS & SAVINGS ACCOUNTS
_____ACCOUNTS RECEIVABLE
INVENTORIES
PREPAID INSURANCE
FERC FILING DEPOSITS
MISC - ACCOUNTS RECEIVABLE
TOTAL 'CURRENT & ACCRUED ASSETS
DEFERRED CHARGE
BOND DISCOUNT 1993
1 _ -
ii6 764,836. 765
23,400,043.44
23,400,043.44
35,553,534.80
1,054,905,=
100,000.00
(io.00)
__- _._i,389,_320.00
750,600.66
3,294,215.55
1,989,598.74
750,899.99
1638,565.42
i:002,0iS.32
70,104.85
30,000.00
60.00
200 722 79
.. TOTAL DEFERRED CHARGE 200,722.79
TOTAL -ASSETS 44,529,660,46
0•
cn�rner,.0 On4,L
NOVEMBER 30, 1994
* * r * TOTAL
MUNICIPAL EQUITY a LIABILITIES_-
MUNICIPAL EQUITY
i
MUNICIPAL EQUITY
2B,544,4B5.44.
UNAPPROPRIATED RETAINED EARNINGS
_.
_ 551,502,43_._..._
TOTAL MUNICIPAL EQUITY
29,095,987.57
LONGTERM LIABILITIES -NET OF
CURRENT MATURITIES
1993 BONDS
13,725,000.00'
TOTAL LONG TERM LIABILITIES
13,725,000.00
CONSTR CONTRACTS 6 ACCTS PAY RETAIN
ACCRUED EXPENSES -
_ __ __
___ ;___ -- 273,300.25.
_RETAINAGE
TOTAL CONSTRUCTION a ACCTS PAY
273,300.25
CURRENT A ACCRUED LIABILITIES
ACCOUNTS PAYABLE
�,'
1,097,886.06
INTEREST ACCRUED
396.92
ACCRUED PAYROLL
_
ACCRUED VACATION PAYABLE
12i,4iS.00
ACCRUED MEDICAL FUND
(2,768.73)
CUSTOMER DEPOSITS
84,655.00___..._
OTHER CURRENT 6 ACCRUED LIABILITIES
30,622.76
TOTAL CURRENT & ACCRUED LIAB
1,435,372.34
TOTAL MUNICIPAL EQUITY 8 LIAB
44,529,660.46
•
ST'AT *V *ERNCOMCS994EXPENSES
9 •
PREVIOUS
CURRENT
BUDGETED
BUDGET
YEAR TO DATE
YEAR TO DATE
YEAR TO DATE
DEVIATION
INCOME STATEMENT
OPERATING REVENUE
SALES - ELECTRIC ENERGY
9,225.,665.11
9,950,920.45
9,445,605.00
505,315.45
_ SALES FOR RESALE
720.00
11,211.50
1.,840.00
9,371.50
NET INCOME FROM OTHER SOURCES
60,957.96
_ 39,507.50 . -..
47,700.00._.__
-___.- (8,192.50)
SECURITY LIGHTS
11,052.00
10,198.00
12,880.00
(2,682.00)
POLE RENTAL
1,564.50
1,564.50
5,880.00
(315.50)
SALES - GAS
5,070,314.12
4,807,750.S1
5,303,.350.00
(495,599.19)
TOTAL OPERATING REVENUE
14,366,273.69
14,821,152.76
14,813,255.00
7,897.76
OPERATING EXPENSES
PRODUCTION OPERATION
670,954.69
805,220.30
789,759.00
(15,461.30)
PRODUCTION MAINTENANCE
358,1.36.60
90,428.27
i19,515.00
29,086.73
POWER
4,932,334.99
_4,244,126.01
2,603,670.00
(1,640,458.01)
__. ______PURCHASED
TRANSMISSION OPERATION
324.27
974.34
900.00
(74.34)
TRANSMISSION MAINTENANCE
53,353.16
99,701.39
126,500.00
26,798.61
ELECTRIC DISTRIBUTION OPERATION
178,461.98
„_. 174,056.93 -_
179,750.00
_ .5,693.07
ELECTRIC DISTRIBUTION MAINTENANCE
100,512.76
116,299.51
98,607.00
(17,692.51)
MFG GAS PRODUCTION OPERATION
1,729.54
1,376.71
1,775.00
398.29
_ MFG GAS PRODUCTION MAINTENANCE
7,851.43
1,001.21
1,960.00
958.79
PURCHASED GAS EXPENSE -
4,117,981.37
5,240,252.09
6,622,875.00
1,382,622_91
GAS DISTRIBUTION OPERATION
187,519.04
186,059.67
168,591.20
(17,468.47)
GAS DISTRIBUTION MAINTENANCE
40,799.60
_ 39,626.93
38,660.00
(966.93)
CUSTOMER EXPENSES
127,804.68
138,300.14
129,450.00
(8,850.14)
CUSTOMER SERVICES
28,438.92
29,273.79
29,900.00
626.21
-_ ADMINISTRATIVE (. GENERAL EXPENSES
1,068,379.18 .__.1,246,982.76
1,177,908.50
(69,074.26)
DEPRECIATION
722,337.00
1,329,166.63
1,448,000.00
IiB,833.37
TOTAL OPERATING EXPENSES
12,596,919.41
13,742,848.68
13,537,820.70
(205,027.98)
OPERATING INCOME
1,769,354.28
1,078,304.08
1,275,434.30
(197,130.22)
INCOME
OTHER - NET
126,070.iB
63,648.56
73,030.00
(9,381.44)
INTEREST INCOME
320,935.16
164,836.15
168,000.00
(3,163.85)
MISC INCOME
16,726.69
_ 4,281.60
_ 4,575.00 _.
(293.40)
MISC INCOME - GAS
469,782.30
376,758.55
470,400.00
(93,641.45)
TOTAL OTHER INCOME
933,514.33
609,524.86
716,005.00
(106,480.14)
-__ OTHER EXPENSES
MISC EXPENSES
i16,458.54
34,181.01
24,440.00
(9,741.01)
INTEREST EXPENSE
341,637.73
_ 614,645.50.
603,934.50
(10,711.00)
TOTAL OTHER EXPENSES
458,096.27
648,826.51
628,374.50
(20,452.01)
CONTRIBUTION TO CITY
.00
._ 487,500.00
487,500.00
.00
TOTAL CONTRIBUTION TO CITY
.00
487,500.00
487,500.00
.00
_ -.- .___.NON - OPERATING INCOME
475,418.06
_ (526,801.65)
.(399,869.50)
.(126,932.15)
NET INCOME_
2,244,772.34
551.,502.43
875,564.80
(324,062,37)
PIONEERLAND LIBRARY SYSTEM Hq.:410 SW Fifth Street Willmar, MN 56201 -3298
M. Houlahan, Director
PIONEERLAND LIBRARY SYSTEM UPDATES
December, 1994
Phone No. 612/235 -3162
Fax. No. 612/235 -3169
FOR YOUR INFORMAT!O�
PIONEERLAND LIBRARY SYSTEM UPDATES are occasional communications from
Pioneerland administrative staff to Pioneerland Library System board, mayors, city
councils and county commissions, head librarians, local library boards & city and county
administrators. These newsletters are to inform UPDATES readers on Pioneerland Library
System's programs, services, policies, and activities.
PIONEERLAND LIBRARY SYSTEM (PLS) 1994 YEAR IN- REVIEW
JANUARY
Pioneerland Library System (PLS) Board held all day workshop and its annual meeting at
Renville's new library/city hall complex on January 22nd. Guest speakers were William
Asp, director and Alan Lewis, assistant director, Department of Education, Office of
Library Development and Services. Speakers spoke on library law, strategic planning, and
is service and automation trends in Minnesota libraries.
PLS Board creates space planning committee to study and make recommendations on a
new combined administrative/service center.
Nancy Alsop elected to a second year term as PLS Board President. Other Officers
elected were Roy Johnsen, Vice President; LeRoy Sanders, Treasurer; Dolores Brunner,
Secretary and Orville Rudningen, Finance Chair.
PLS Board passes requirement that libraries meet local vacation and sick leave liabilities in
three years.
Beth Hansen hired as new administrative assistant/bookkeeper
FEBRUARY
Strategic planning workshops for local library boards were held in Grove City, Ortonville
and Benson. Libraries begin developing one and five year service plans.
MARCH
New head librarians hired were Cindy Hendrickx, Appleton and Lynda Behm, Atwater.
Installation of PLS's new CD -ROM catalog begins. System's 31 member libraries, its
administrative and service center, and Canby and Clarkfield community libraries will
receive copies of PLS's new computer catalog.
APRIL
PLS joined Canby and Clarkfield libraries in exhibiting at Yellow Medicine County Spring
Show in Clarkfield. Displayed were PLS's new CD -ROM catalog, books, videotapes,
audiotapes, and handouts.
Staff meeting held at Green Lake Bible Camp. Topics covered strategic planning, CD-
ROM catalog instructions and table discussions on: reader's advisory services, learning
kits, and summer reading programs.
MAY
Willmar attorney, Kit Smith, submits her review of PLS's agreement with it signatories.
Attorney Smith recommends a number of changes and corrections in the agreement.
Policy committee is given responsibility to develop recommendations in response to the
attorney's findings.
JUNE
PLS Board seeks second legal opinion concerning agreement's borrowing provisions.
Minneapolis law firm, Dorsey and Whitney, orally commits to reviewing this part of the
agreement at no charge to system. In other action, PLS board approves Kit Smith's
recommendations concerning changes in the agreement: corrections in Minnesota statute
citations, clarification of board membership and ratification, termination and correction of
typographical errors. Agreement changes will be forward to signatories after Dorsey and
Whitney completes its review.
JULY
PLS awards new health and life insurance contract to League of Minnesota Cities
Insurance Trust.
AUGUST
Pioneerland Library System ends its own delivery service and contracts with ECSU to
provide delivery service to member libraries.
SEPTEMBER
Questionnaire sent to libraries to determine actual costs of an on -line integrated
automation system.
SAMMIE provides funds for one year internet experiments at PLS's Montevideo Service
Center and Willmar Public Library..
SAMMIE grants $800 toward a new fax machine for PLS's processing center.
r]
. OCTOBER
Fall staff meeting was held in Granite Falls. Guest speaker was William DeJohn,
MIMTEX Director, a statewide interlibrary loan and reference services network located
at the University of Minnesota. Other topics covered included rotating packets, acquisition
practices, retrospective conversion and automation.
NOVEMBER
PLS libraries writes following grants: 1) Litchfield: $5,000 for cooperative project with
Public Health for programing, books and videos to be shared at WIC sites. 2) Willmar:
$5,935 for collaborative with WASH (Willmar Area Scholars at Home) for CD -ROM
reference materials to be housed in public library 3) PLS: $6,980 for preschool and lower
elementary materials to be shared with Granite Falls Public and Echo and Wood Lake's
ECFE, Head Start programs and school libraries. 4) PLS: $6,237 for needs assessment of
Hispanic population in nine county area and for recommendations on library materials,
programs, and services to facilitate library use by Hispanic community. 5) PLS: $40,953
to provide 31 libraries information and resources for new parents on value of reading to
young children. 6) Maynard: $10,000 for accelerated reading materials to be shared
between school and public library.
DECEMBER
For the third year in row, PLS libraries will circulate over a million items. While final
statistics were not available at time of publication, 1994 circulation should exceed
1,030,000.
Representatives from PLS, Willmar school libraries, and Willmar College Library
discussed the different roles and types of libraries with local city, county, and state officials
and school board member.
Dorsey and Whitney by telephone concurred with the findings of attorney Kit Smith that
PLS does not have legal authority for short term borrowing. PLS may with specific
approval of each signatory fund some long term projects. PLS is awaiting Dorsey and
Whitney's written findings and clarifications on long term borrowing before PLS board
drafts needed amendments and changes to the agreement.
I
Minnesota Department of Health
925 Delaware Street Southeast
P.O. Box 59040
• Minneapolis, MN 55459 -0040
(612) 627 -5100
n
U
•
December 28, 1994
Hutchinson City Council
c/o Mr. Gary D. Plotz, Administrator
Hutchinson City Hall
111 Hassan Street South
Hutchinson, Minnesota 55350 -2522
Dear Council Members:
`JAN 3 1995
FOR YOUR MFORIKPON
This is to inform you that the Minnesota Department of Health has nearly completed
development of the wellhead protection program. The objective of wellhead protection
is to protect public health by safeguarding the areas which contribute water to public wells
from potential sources of groundwater contamination. It is expected that this program will
be implemented sometime in 1995 following promulgation of the state wellhead protection
rule.
We are enclosing a copy of the newsletter that we have developed for the wellhead
protection program. We will be sending you additional information about the wellhead
protection program on a regular basis through this newsletter. Also, we will send you a
copy of the wellhead protection rule when we have it ready for public review and
comment.
Because of the large number of public water suppliers in this state, it was necessary to
develop a ranking scheme for phasing public water supply systems into the program.
This scheme is based on the percentage of vulnerable wells in the system and the size
of the population served. Priority is also given to systems which serve children. Based
on information that exists in our database at this time, your system is ranked number 617
out of the 1,586 community and nontransient noncommunity systems in Minnesota which
rely on groundwater to serve their customers.
This ranking is subject to change should new information become available regarding
your system. Information that could change your ranking includes data related to well
water quality, well construction, pumping rates, and population served. In addition, any
municipal system which adds a new well after the wellhead protection rule takes effect is
immediately brought into the program regardless of its position on the current list. We
TDD: (612) 627 -6003 (Twin Cities) 1- 800 - 627 -3529 (Greater Minnesota)
An Equal Opportunity Employer
Hutchinson City Council
Page 2
December 28, 1994
anticipate that for the next several years only municipalities which add a well to their
system or public water suppliers who voluntarily want to develop wellhead protection
plans will be brought into the wellhead protection program.
If you have any questions regarding your ranking for phasing into the wellhead protection
program, status of the wellhead protection rule, or any other aspects of wellhead
protection in Minnesota, please contact Mr. Bruce Olsen of my staff at (612) 627 -5167.
Sincerely,
Gary L. Englund, P.E., Program Manager
Drinking Water Protection Section
GLE:BMO:tvs
Enclosure
11
11
Ll
01
•
•
wtiNESOTA
WELLHEAD
PROlECT10N
Information About Protecting Public Water Supply Wells December 1994
Agencies Ready to
Assist Water Suppliers
The Minnesota Department of Health
(MDH) is currently working with six
communities to develop WHP plans.
The experience gained with these pilot
WHP efforts has helped to identify the
training and technical support needs of
public water suppliers. MDH will
assist public water suppliers with
delineating WHP areas and preparing
WHP plans. These plans will contain
an inventory of potential contaminant
sources in the WHP area, a strategy
for source management, a monitoring
strategy to assess source manage-
ment effectiveness, and a contingency
plan to address interruption of the
public water supply. MDH will hold
workshops on preparing WHP plans
for public water suppliers and local
government staff. Also, WHr
program staff wit! work dirr, r, with
individual public water supp :,s to
help them prepare and impl.a i< nt
WHP plans.
The Minnesota Department .*
Agriculture, Minnesota Pollut'. n
Control Agency, and MDH i:avc
signed a memorandum of agreement
Cont. on page J
About this Publication
Wellhead Protection (WHI
Program Moves to
Implementation Stage
The purpose of the WHP program is to prevent contamination of public water
supply wells. The 1986 amendments to the federal Safe Drinking Water Act
require states to develop WHP programs. The U.S. Environmental Protection
A enc (U S EPA) is responsibie
ww Me
\ 79
8 y
for approving state programs.
Also, the 1989 Minnesota Ground-
water Protection Act requires the
commissioner of health to develop
a state rule for WHP.
MDH has completed a draft of the
state's WHP program plan and has
also finished drafting the language
for the state WHP rule. U.S. EPA
approval of the proposed state
WHP program and adoption of the
draft WHP rule will ,•_-mit public
water suppliers, stale agencies.
and local government- to begin
implementing the WIT program.
P. upcsed'NHP Area br the City or pear Leke
MDH has developed .a_ state's
WHP program with':, • advice and
recommendations of many organizations and individuals. Technical and policy
workgroups provided recommendations regarding how WHP shot:'.+: i- applied
to public water supply wdls. Another advisory group provided comment and
advice on drafting the proposed state WHP rule. Public water suppliers were
represented on these workgroups through persons from the American Water
Works Association and the Minnesota Rural Water Association.
The purpose of this publication is to Under the proposed WHP program, all public water supply vre!!s wou!d have
provide information and education to to be protected from disease organisms. physical damage, and direct entry of
water suppliers, local officials, and chemical contaminants. Owners of community and nontransient noncommunity
agencies about protecting public wells Cont. on page 4
which supply drinking water. In this Issue
Editor: Ray Olson Surveys of Water Suppliers and the Public ........................ 2
Wdiheadlines staff: Bruce Olsen, Concerns about groundwater are apparent
Art Persons. Trudi Schmolke
WHPRules ................................................ ..............................a
To request this document in another Suppliers required to submit plans for WHP
format, call (612) 627 -5100. TDD
(612) 627 -6003, or for Greater Local Governments and WHP ............................................... 4
Minnesota through the Minnesota Working with water suppliers to protect wells
Relay Service at 1- 800.627 -3529
(ask for [612] 627 - 5100).
CJ'1 Minnesota Department of Health
Wellheadlines
December 1994
WHP Surveys Show Concerns about
Contamination and Training Needs
Surveys of public water suppliers and
the general public were distributed by
.'v1DH in 1993. The purpose was to:
I) measure concerns about ground-
water protection. 2) determine
knowledge and attitudes towards
WHP, and 3) determine what edu-
cational methods may be r
effective for these groups.
One survev was distributed to
all 954 community water
suppliers in the state and to
about 800 nontransient non-
community suppliers. The
response for this survey was
about 50 percent.
.Another survey was distributed
,ca sample of 600 ;. aitr- urn:.
customers rn tour cities of
Sixty -five percent of suppliers
indicated they had heard of WHP, but
only 35 percent said they had moder-
ate or much knowledge of it. Large
community suppliers had much more
knowledge than the smaller com-
munity or noncommunity suppliers.
Contaminants of Concern to
Public Water Suppliers
two most important barriers. Nmct}-
three percent said they were of moder-
ate or groat importance. Leval and
jurisdictional issues ranked next in
concern.
Written responses to an open -ended
Agocultural Chemicals
Non Agric. Chemicals mouseniom
Underground Tanks -
Chemical Spills -
Abandoned Wells
Landfills;0umps
lawniGarden Chemicals - - --
Septic Tanks
Feedlots;Manure
0 10 20 30 40 50 60 %*
"Percent indicating moderate or great concern .
d:ttenng sizes (Rochester.
I,akeville. St. Peter. Rand i'
',?lc cor.: mcd respt.r,c r a t�rr
4' percent in three cities
surrey was mailed and ictl -. cat in
St. Peter where it was broua >.. ',nor to
door.
Surveys of Rater Suppliers
The survey of water suppliers indi-
cated that 43 percent believe that there
is moderate or great concern about
groundwater contamination in their
communities. Large community
suppliers, serving more than 5.000
residents, indicated more concern.
l�a.cr suppi, rs indicated he}
,,eded trrir ny v! A. ar of %Itip
especiaily idcnrit}1:L` aI:J managm_
contaminant <ovr.es. Over "-, nciccnt
mdicacad this was a moderate cr great
need. Community suppliers said that
workshops were the most eftecttve
method of education. Over 90 percent
said they would be moderately or
greatly effective. Noncommunity
suppliers preferred individual techni-
cal assistance more than workshops.
Pamphlets and brochures were viewed
as effective by
about two - thirds of
both groups.
Sixteen percent of the suppliers
indicated that contaminants had been
The sure ey also
discovered in their wells- Agricultural
asked about barriers
chemicals were the number one
to implementing
concern of suppliers. Fifty -two
WHP. Cost to the
percent of the suppliers said they had a
community and
moderate or great concern. Chemical
cost to contaminant
spills and improper use and disposal
source owners to
of chemicals were next in concern.
correct contumi-
nation problems
were seen as the
2
question about what the
state should do to help
water suppliers protect
wells indicated that edu.
cation was the most
important thing the state
could provide for suppliers.
Nearly half the comments
mentioned this need.
About 25 percent also
mentioned the need for
more enforcement of
poi:ution lass he need
for the state I. nvnC new
laws to <ontt.! - .:...mi-
nauon sourccs that may a ":a!hclr
satcr >;ippUs.
Surveys of the General Viihlic
Thirtc -�cven percent of air re-
sponJeots said groundw,,,,r con-
tamination was a moderate or big
problem in their communities. This
concern was consistent in all four of
the cities surveyed.
ConL all /roll pug,
General Public View of Contamination
Randolph
Rochester
St. Peter -
0 5 t0 15 20 25 30 35 40 45 °0'
*Percent indicating "moderate" or "big" problem
u
•
Werrneadrrnes
However, concern about health risks
from drinking the water can vary
greatly from city to city. Forty -three
percent indicated there was a moderate
or great risk in one city. Thirteen per-
cent indicated this in two other cities
and only 6 percent in the fourth city.
Just as in the survey of water sup-
pliers, the excessive use of agri-
cultural fertilizers and pesticides
were mentioned most often (81
percent) as an important source of
contamination. There was much
variation in the ranking of the other
contaminants listed on the survey.
Only 23 percent of the public had
heard of WHP, but 29 percent indi-
cated they had moderate or much
knowledge of ways to prevent
contamination.
Only about 20 percent of the ecneral
. public in the three cities
personal activities posed a tin - :' ti.
groundwater. Howe%er.9_ : <,e- t
said thev "maybe wi!',ne" , . . , %try
willing" to make personal eh r;c: to
redcce the threat.
A total of 78 percent also said mey
maybe willing or we very to
pay more for their water to ensure a
safer supply. Over 98 percent said it
was at least of some importance for
their community to be involved in an
effort to protect groundwater.
Summary
The needs assessment indicates that
water suppliers and their customers
are very concerned about contami-
nation of their wells specialty
from agricultural sources. However,
the perception of health risks from
drinking the water varies from city
to city.
Most water suppliers have some
knowledge of WHP but need very
Cont. on page 4
December 1994
WHP Rule Drafted
Suppliers Required to Submit
Plans for WHP
MDH has completed drafting the WHP rule using an advisory workgroup
consisting of public water suppliers, representatives from local units of govern-
ment, state agency staff, and members of the regulated community.
The draft rule would require the development of a WHP plan for community
wells, numbering about 2,400, and for nontransient noncommunity wells,
numbering about 1,000. Plans are not required for transient noncommunity
wells. Thi; draft rule would require all public water suppliers to maintain the
isolation distances named in the state Well Code for sources under their control.
The draft rule outlines the elements that must be in a WHP plan. Key pans
of the plan include: 1) a delineation of a WHP area. 2) a vulnerability assessment
of the wells and the WHP area. 3) expected changes that could affect the water,
4) the establishment of goals, 5) a plan of action outlining the management of
the WHP area. 6) a method of monitoring the effectiveness of the plan. and 7) a
cnrGngency plan outlining an alternate water suppiv in the evert of w.tlet supply
contamination or i .terrurrnm.
The draft role also e:aahhshes prccedures for the .evelopmcnt of a :r }:u plan
tact will ensure: is yuhitc partieipauun. 2) an opportunity for local ...-V., of
government with water management and land-use authority to rcvte,. toe plan.
and 3) approval of the plan by MDH an the plan is being developed. terse
objectives are met through written notices-public informational meeua_s. and
two "seopin¢" meetings with the MDH which will rev iew what infor -,' ;;ion is
needed for development of the plan.
Other pans of the draft rule include:
1) the schedule for phasing wells into the program,
2) the criteria for delineating the WHP area,
3) pump test procedures,
4) criteria for assessing well vulnerability,
5) data elements required (depending on the vulnerability of the well
and the WHP area), and
6) the principles MDH must use to review and approve the plan.
The projected time of rule implementation is 1995. The official public hearing, if
requested, and a series of informational meetings throughout the state will be held
by MDH. For a copy of the draft rule or a list of individuals who have served on
the rule development workgroup. please contact Art Persons at (507) 285.7289 or
(612) 627 -5481. Also. feel tree to contact An Persons with any questions or
comments you may have concerning the draft rule.
Wellheadlines
MDH Assistance
(Cont. from page 1)
regarding their roles in WHP. All
three agencies will work with public
water suppliers to share information
and manage potential contaminant
sources in WHP areas. The Minnesota
Department of Natural Resources
(DNR) and MDH have agreed to
combine DNR conservation planning
requirements with the contingency
planning requirements of a WHP
plan. In the seven- county Twin
Cities area, this agreement has been
expanded to include the Metropolitan
Council. which requires communi-
itcs to devticl: w.a suprl; svetem
plans. Here. one plan will meet the
requirements of all the three agencies.
WHP Implementation
(Cont. from page])
w ells would also have to delipe..te
capture zones (WHP areast .
prepare plans to; managing .
external contaminant sour;:. , this
area which :.urpl :cs »::ter . barge
the .yell.
Inniall }. only commumtics :. .:h add
wells to their water supply •_ -ms
would have to delineate W'r':
and prepare WHP plans. Put-'„e water
suppliers may voluntarily enter the
WHP program or wait until they are
phased in by MDH. Existing com-
munev and nontransient noncom-
munity wells would be brought into
the WHP program as time and
resources permit.
MDH will be contacting public water
suppliers about the time and place for
meetings where the proposed WHP
rule will be discussed. A copy of the
proposed WHP rule will be sent to all
community and nontransient noncom-
munity water suppliers when it is
finalized. For additional information,
--,. n -- - -- ^'- -- 11.11 "1 4111
December 1994
WHP Survey Results
(Cont. from page 3)
specific information and training
about delineating WHP areas and
managing contaminant sources.
The cost of WHP to the community
and the cost to contaminant source
owners is a great concern of water
supply officials. They should, how-
ever, be encouraged by the public
support for protection programs
LOCAL GOVERNMENTS AND WHP
Local governments have a major role to play with helping public water
suppliers prepare and implement WHP plans. Communities which are
already working on WHP are receiving support from local agencies such as
soil and water conservation districts. county health departments, county
planning and zoning departments, and Minnesota Extension. Local agen-
cies have experience with planning, public education, and land -use manage-
ment which will support efforts to protect public water supply v 'I' from
contarnination. Also. counties and tu%uship governments can vi.. u adopt
ordinarces which %nil help ncanage potential c,�ataminan. sour: e,
Portions of RHP areas .A huh are nor under the jurisdictional at :.i•_:::c of
pubile water suppliers.
The Association of Minnesota Counties, Minnesota Tcwnship ` duor.
snd League of Mi ^.ocsora Cities were represented on the aurk %`rich
helped MD" I devdep pAc:cs for tmpicmenting the state W11 _:ram an
dratt laneuaec for the W HP rule. Public water supplier, shrub ,der
asking local governments and agencies to help prepare and implement
WHP plans.
CTWellheadlines
Minnesota Department of Health
Division of Environmental Health
925 S.E. Delaware Street. P.O. Box 59040
Minneapolis, Minnesota 55459 -0040
4
0
0
CE PLANNERS
Box 68 • 135 Third Avenue Southeast
Hutchinson. Minnesota 55350
December 29, 1994
Mr. Ken Merrill
City of Hutchinson
111 Hassan St SE
Hutchinson, MN 55350
Re: Long Term Disability
Rating Process
Dear Ken:
FOR YOUR INFORMATION
At your request, I explored the renewal rating of the city's LTD
contract further with John Thompson, Region VP for Minnesota, and
surrounding states for Fortis.
• The rate the city started with in 1988, was .61$ of payroll. To-
day that rate is .69$. The manual rate that Fortis is charging
for groups your size is .79$. They wanted to charge a rate of
.78$, but we had John Thompson intercede with his home office and
he secured the reduction to .69 %.
There are basically four major drivers of LTD rates.
1. The LTD business is capital intensive. If an individual age
35 files a $1,000 per month claim, Fortis must reserve that
claim for the full potential loss immediately. In this case
$1,000 per month x 12 months = $12,000 x 30 years = $360,000
plus costs.
2. The past 6 years have seen a liberalization of benefits,
making it either easier to collect on a claim, or having
more benefits paid on that claim.
3. Interest rates, a major source of income, have been trending
downward for the past several years. Fortis and other LTD
carriers make a major part of their income off of the inter-
est paid on claim reserves (i.e. the $360,000).
4. The incidence of LTD claims has shown a slight increase each
• of the past 6 years, with no change in sight.
Telephone: 612- 567.2299
/- 600.535.1669
Fax: 612 - 567-0606
- 2 -
Another thing that has affected the rating is that 2 years ago,
we brought the Hutchinosn Utility employees under the plan. This
group contained a number of older employees. Also, the city
employees as a group are significantly older, moving more people
into the higher rated slots (see attached).
The one specific item you brought up was "increased payrolls
mean increased premiums ". While that is true, increased payrolls
also mean claim payments are also higher.
Ken, those are the basic reasons for the increase. Enclosed is
some of the correspondence regarding this renewal. Basically, we
are experiencing our first significant rate increase iR 6 years.
Sincerely,
Dennis W. Potter
Enclosures:
cc - Mark Flaten
0
•
•
T
•DATE: Oct 12 94 Wed
TO: ',MINNF.PS
FROM: IIAYDYSE @LOCAL
ECT: renewal rates G: 44845
AME: CITY OF HUTCHINSON
A : 9 -1 U- WRITER: Elisabeth Ilaydysch
CENSUS REC D: RATE EFF DATE: 12 -94
Broker: DENNIS POTTER
GRP REP: J. THOMPSON
EXT: 8887
RATE LETTER DAY: 10 -26 -94
COVERAGE OLD RATE MANUAL RERATE NEW RATE 1 CHG VOLUME LIVES
LTD -PAY .636 .794 .781 251 267,475 99
LTD -BEN 1.05 1.32 1.31 251 160,493 99
r '
WHEN THIS WAS ISSUED IN 1988, PAYROLL RATE WAS .611. BY 1992, THE RAVE
HAS INCREASED ONLY 61. MEANWHILE, THE MANUAL HAS GONE UP, AND WE HAVE
CO "TTINUED TO HOLD THE RATE. SINCE ISSUE, LIVES ARE UP FROM 75 TO 99.
PLEASE SEE AGE /BENEFIT COMPOSITION BELOW.
AGE OLIVES BENEFIT AGE OLIVES BENEFIT
00 -24
1
1376
55 -59
5
13787
25 -29
8
21730
60 -64
3
7839
30 -34
8
18099
65 -69
0
0
35-39
18
49792
70 +
1
1863
40 -44
25
66821
45 -49
18
52273
50 -54
12
33895
'
CLAIMS EXPERIENCE
'
PREM
claims
O OPEN RSVRS
O
INC CLAIMS
LTD
19207
0
0 0
0
600
i
•
1,9Q
LOSS RATIO
3.11
October 31, 1994 •
6 - LTD Rate Changes
As you are aware, recent LTD experience has not met our expectations. The incurred loss
ratio for the first nine months of 1994 was 102.5 %. Our 1994 operational plan calls for a
loss ratio of 98.2% which, in turn, produces an exiguous 3.3% return on equity. A
comparable loss ratio of 89.2% would be required to produce our ultimate target of 16%
return on equity.
Rather than wait until 1/1/95 and implement a large increase to manual rates, we have
decided to take a small overall increase now and analyze year-end experience for any further
adjustments to specific blocks of business in March.
Effective November 7, 1994, the rate calculation system will be updated to produce an
overall manual rate increase of 5%. This change will be reflected in the contributory factor.
Doctors and Lawyers
The LTD market continues to experience claim problems with doctor and lawyer groups. •
Likewise, Fortis experience has been very poor for these groups over the last few years. As
a result, we are implementing some specific rating and underwriting requirements for these
industries.
1) The 'own specialty" load will be increased to 5 %. As a result, groups sold
with "own specialty to SSNRA' will get the normal 5% load for the own occ
to SSNRA and an additional 5% load for "own specialty." The rate
calculation system has been reprogrammed to handle this.
John B. Thompson
Fortis Benefits
Regional Vice President
Insurance Company :
Southdale Office Centre
6600 France Avenue South
Suite 314
Minneapolis, MN 55435
(612) 920 -8990 }
(800) 328-0153
r��►
��0��'f
Fax (612) 920 -8218
s
KC2622 (7189)
F3usiness Day
he XC t York 65bnco
New Ailments: Bane of Insurers
Disability Claims Up,
Creating Big Losses
By MICHAEL QUINT
Companies that sell disability In-
arance to Individuals are reporting
sharp rise in claims for certain
Ilmeems that were little known 10
ears ago, leaving the insurers with
asses of hundreds of millions of do]-
am The companies are also report -
ng a big increase in claims by doc-
.ors, once among the most prized of
ne insurance Industry's clients.
In response, insurers are adopting
ew strategies, from offering less
merous benefits to pulling out of
.�e business. Three million people,
nany of -them self-employed, are
overed by individual disability poli-
ies that generate annual revenues
_.r Alftreri; of $3.5 billion. Group
policies. offered through
.mpl m cover 48 million more
aople, and offer more limited bene-
s.
The ailments with by far the big -
est increases in Maims in the last
:ve years, according to the UNUM
corporation of Portland, Me., are
arpal tunnel syndrome, a nerve dis-
-der that often arises from pro-
nged use of computer keyboards,
nd Epstein -Barr virus syndrome,
rich produces symptoms of fatigue
-.long otherwise healthy people.
r,e number of claims has also dou-
ed for back and disk pain, psychi-
�ric problems and AIDS.
Among some doctors, like emer-
Ancy room physicians and anesthe -.
.ologists, disability claims have
-own to more than twice the expect-
? rates. Unlike claims involving
;art attacks, cancer or accidents,
here the disability is clear, "we are
.w seeing more and more claims
r nervous- or mental -type situa- .
,ns or muscle and soft- tissue dis-
-tiers that are very hard to evalu-
," like back pain, said Stephen B.
enter, executive vice president of
NUM, the fourth - largest disability
surer for individuals. "There are a
t of claims from physicians that
ii gray area
in ce executives say that as
th a group, some of the claims
doctors amount to fraud. But they
other reasons as accounting for
ist of the increase. They note that
ny doctors today are more likely
want to stop practicing when
-,d with ailments they used to
,nrnn�h
"Too many white - collar workers
have learned to use their disability
insurance as a substitute for unem-
ployment compensation" or as a re-
tirement plan, said Eric N. Berg, an
insurance analyst at Bear, Stearns &
Company. "In an age of myriad new
diseases, the product simply no long-
er works."
Last week, the Provident Life and
Accident Insurance Company of
America — the second largest in the
business with a 17 percent share of
the individual disability insurance
market — presented its sales force
the outlines of its new policies.
The new approach, which is ex.
twrmri In inks P7�ri ���Iv nre+ vFar
n,eN Ym Times
calls for benefits to be reduced when
• disabled person earns money from
• new job. in addition, those filing
claims would be required to join a
rehabilitation program: Currently,
the company said, some disabled
individuals have increased their in-
come by finding new jobs in other
fields while continuing to collect
their disability benefits in full. Oth-
ers have made no effon at rehabili-
tation.
On existing policies, companies
have little choice but to lick their
wounds. A typical middle -aged doc-
C�nfimsd nn Paso C,
MONDAY, NOVEMBER 28, 199.
YY L liLlllUll Owl i as V iv r-i
v .... -�..�
"it used to be that we treated
claims arlsing from mental or ner-
Lbnrinued From First Business Page
physicians more liberally than any
voue conditions or drug and alcohol
other profession because doctors
abuse
wr paying less than $5,000 a year in
were highly motivated people who
At Paul Revere, where 70 percent
premiums for a disability policy can
would die at age 72 after delivering a
baby that morning," said Charles E.
of the business is from Individual
disability policies and doctors an
collect $15,000 a month and cost the
insurance company a few million
Soule, chairman of Paul Revere,
count for more than a fifth of the
dollars.
which holds more than 19 percent of
company's individual business, the
For every 1,000 people they cover,
the market.
"we
value of claims rose in the third
insurance companies expect no
But now, Mr. Soule said, see a
different retirement ethic, particu-
more than three or four to file for
dimbilily each year. Even a slight
mrly in warm- weather climates like
A big increase in
increase In claims can create sizable
Southern California or Florida."
krises. But In some states — Florida
As more doctors see a shrinking in
by doctors
Rif example — doctors who bought
their autonomy, and perhaps In their
claims
I icies in the late 1980's have been
earnings, "the temptation is there"
to file a disability Insurance claim,
is creating sizable
firing claims this year at nearly five
din" the expected rate, according
said Dr. Joyce A. Majure, a general
surgeon In Lewiston, Idaho. .It's a
losses on policies.
tg,the Paul Revere Corporation, an
Insurer based in Worcester. Mass.,
societal attitude that is creeping Into
dik Is the leading issuer of nndivld-
the medical profession.'
9) disability policies
The Leading disability Insurers are
Quarter to 95.3 percent of premium
,The spreading losses among dis-
Aility insurers can be traced back
claims chii ditierafproblem
ways. One o!
revenue; from 72.6 percent a Year
earlier. Pretax profits for the indi-
t{jihe 1970's and 1980's, when claims
them, the Equitable Companies, tut
the Equitable
vidual disability business fell 53 per -
were much lower and intense com-
peeitUon for what looked like a lucra-
year, the administration
of Its individual disability business to
cent to $14.8 million
In response, the company dropped
tfYR business led many companies to
Paul Revere
.some sales agents whose customers
offer more liberal terms. One
Provident was the hardest hit of
generated too many claims and will
crhinge that greatly favored custom -
the disability insurers. It took a Otte-
begin offering new policies that are
-el% was a gradual shift toward poll-
Lime after-tax charge against Its
less expensive but also more restric-
des with premiums and benefits
earnings of $275 million in October
live. Even more striking, no physi-
Nat could not be changed. Another
1993. Until its new policies are ap-
clans in Florida or California will be
Wis to pay benefits if a disabled
proved by state regulators, the com-
allowed to take out policies that pro-
person could not work at his or her
pany said, it will continue selling old.
vide full benefits it they are unable to
Own occupation but was working at
style policies but without an option
work in their own occupation, even if
spree other job.
for lifetime benefits. The maximum
they arc working at some other job.
Within the disability business, doc-
payment for doctors and dentists
The same ban will apply to anesthe-
tors were long considered the cream
will be $10,000 a month and benefits
slologists, emergency room physi-
otthe crop.
will be limited to two years on
clans, neurosurgeons, orthopedic
surgeons and thoracic surgeons in
the rest of the country.
In the fuare, Paul Revere expects
to introduce policies that allow Insur-
ance companies to adjust premiums
within a specified range, much as
interest rat" move up or down with-
in a specified range on an adlu
able -rate mortgage.
Mr. Souk added Nat bone
might be reduced in the future,
that a disabled person could collect
payments only up to a specified age
or for a limited period. Most policies
now offer benefits to age 65, or in
some cases for life.
Offering new policies with adjust-
able prices, which is already stand-
ard on group disability policies sold
to employees of companies, is not a
complete solutioq Mr. Soule said,
because of the delays and expense of
getting state regulators to approve
changes In addition, he said, adjust-
able prices 60 nothing to reduce the
frequency of claims.
To reduce claims, insurers are
scrutinizing applicants even more
closely about their income, the sta-
bility of that income and their medi-
cal history. Insurers already reject
or impose restrictions can as many as
2 of every 5 individual disability ap-
pheatians, compared with less than 1
In 10 life insurance applications.
The Northwestern Mutual Life In.
surance Company of Milwaukee also
says its individual disability busi-
ness has been hit with higher -than-
expected claims So far, however, it
is not losing money.
Robert E Carlson, executive vice
president, said Northwestern had in-
creased prices in sates with exces-
sive losses, like California and Art -
ron t- But it has cut prices in sates
with low Josses, hike Iowa and Min
sota. The company has also redo
the amounts it wtil pay in benefit
UNUM announced earlier this
month a $125.1 million after -tax
charge to increase reserves for
losses it expects in its individual
disability bushes.
Mr. Cemer of UNUM said individ-
ual disability policies to be intro-
duced next year would include short-
er limits on payments for those able
to work in other occupations. The
company will also offer incentives
for rehabilitation and have adjust-
able prices. In addition, UNUM plans
to combine disability policies with
long - term -care policies that promise
to pay nursing -home expenses for
the elderly.
Despite all the problems, insur-
ance companies are still attracted to
the disability business With the life
Insurance market saturated, dis-
ability insurance still offers the po
tential for growth because only two
in five workers are covered.
Insurers want to lure more execu-
tives and small- business owners to
take out disability policies. Only 25
percent of the nation's 3.4 million
small businesses have any kind of
disability insurance, while just one
in flee top executives owns an indi
vidual policy. By contrast, 78 percent
of all physicians are covered, as well
as 65 percent of lawyers and 80 per
cent of dentists.
r
LJ
Ouch!
UNUM stung by losses
on disability business
•
CCIDENTS HAPPEN, AND IT
looks like they've been hap-
pening more often than was
ever anticipated by the folks
at UNUM, the Portland, Maine -based
insurance outfit. In fact, UNUM s own
stock got bruised in a bad fall last week
when it announced third -quarter re-
sults. The shares dropped more than six
points on Tuesday, W 3954. By Friday's
close they were down by almost another
point, setting the low water mark for
the past year.
Barron's disclosed in a Sept. 26
column that the company, faced with
increasing difficulties in its business of
providing disability insurance to indi-
viduals, would overhaul the line and
probably take a writedown Sure
enough, UNUM on Monday disclosed it
took a $125 million hit on this business
in the third quarter and would take an
additional $10 million charge in the
current quarter.
To the further dismay of sharehold-
ers, the insurer also revealed deterio-
rating trends in its group disability
coverage, a far more important market
•
for UNUM. Third -quarter earnings
were disappointing, and claims from
groups with long -term disability poli-
cies were the highest in the company's
history. With the exception of UNUM s
U.IG operations, earnings in other units
were flat to down.
As pointed out in our earlier story,
UNUM has been blindsided by a heav-
ier- than - expected incidence of disabil-
ity claims from doctors and lawyers who
have had their careers thrown into
upheaval by changes in health care and
corporate streamlining. But it does
appear that UNUM deserves some of
the blame because its underwriting
standards were extremely generous. In
an effort to correct the problems,
UNUM has discontinued selling its
traditional noncancellable individual
disability policies in the U.S. and will
raise prices on its group disability
policies.
Wall Street remains cautious. Rob -
inson Humphrey, for one, cut its 1994
estimate on UNUM to $3.50 a share
from $4 and its 1995 number to $4 from
.
$4.70. For the near term, it seems,
investors can't depend on UNUM to
deliver predictable earnings growth.
— Sandra Ward
BARRON'S • MARKET WEEK September 26, 1994
by Sandra Ward
UNUM's Disability Woes
Signal Trouble for Other Insurers
HE INDIVIDUAL DISAB[LI7Y IN-
surance market is ugly, and get-
ting uglier.
Wrenching changes in the
health -care system, massive corporate lay -
rffs and broadening definitions of disabih-
ties have made this a tough business, and
now UNUM is signaling that the business
is going to keep getting tougher, unless
changes.
fing
quite a year after Provident
L Accident took a $275 million, or
$5.41 a share, after -tax charge to restruc-
ture its individual disability line, UNUM is
telling Wall Street it plans a major over-
haul of the same business.
"It's a drag on our operation," says
Kent Mohnkern, a spokesman for the
insurer, which is based in Portland, Maine.
"Our profits have been eroding in this
business. Returns are not satisfactory."
As recently as Mid - August, UNUM told
investors that the problems were under
control.
Individual disability policies accounted
for, about 15% of UNUM's earnings in
1993. UNUM is the No. 4 provider of
individual disability coverage, behind
leader Paul Revere, Provident Life &
Accident and Northwestern Mutual Life.
UNUM expects to give details of the
planned restructuring in the fourth quar-
ter, says Mohnkern. Until then, investors
pan only speculate about what will happen.
Many foresee a writedown. It remains
unclear whether a restructuring charge
would affect fourth- quarter results or be
r ded in 1995.
t analysts expect some earnings
its ppointments and more downside risk
in the stock over the next few months,
even though, at 467/u, it's already down I1%
for the year and 19% off its high of 58, set
in early March.
Individual disability policies replace
lost income in the event of accident or
illness and are typically sold to small -busi-
ness owners, and to professionals such as
doctors, lawyers, architects, accountants
if they're self - employed or their em-
ployers don't offer coverage. Sometimes,
the insurance supplements disability cov-
erage provided by employers. Policies are
usually non - cancellable and benefits are
tax -free. So, in many cases, especially
when salaries aren't rising very much,
holders can make more money by not
working than by staying on the job.
Mohnkern hints that its unlikely
UNUM will abandon the market, since its
goal is to be the worldwide leader in
disability and special -risk insurance. "We
do believe individual needs can be met," he
says.
Not quite a year after Provident Life & Accident took
a $275 million after -tax charge to restructure
its individual disability line, UNUM is telling Wall Street
it plans a major overhaul of the same business.
Instead, he suggests that the business
will be radically altered by structural
changes in underwriting standards and
policy distribution. He intimates that one
strategy under consideration is the re-
placement of "individual" disability poli-
cies by something like "individuals" disa-
bility, in which multiple policies are pack-
aged as one to a group of professionals in
one office, for instance.
The insured probably will be required
to seek appropriate rehabilitation treat-
ment, something that hasn't been manda-
tory before. UNUM, in fact, just won
regulatory approval for such a require-
ment in new long -term disability policies
that it is rolling out. Also, the company will
likely seek to clarify what constitutes a
disability. Already this year, UNUM has
received two claims in which the disability
cited was "mid -life crisis syndrome."
While these are some of the changes
UNUM is bandying about, nothing is set.
"We don't even know what the ultimate
outcome of the business is going to be,"
Mohnkern maintains.
Especially important to UNUM is that
the individual disability business meet the
ambitious 18% return on equity it has
targeted for its overall operations by 1998.
Right now, individual disability coverage
doesn't even generate the 15 %" return on
equity target UNUM initially set for 1992
and which remains in place now.
Individual disability is an expensive,
capital- intensive business: About 20% of
UNUM's total capital supports the line.
In addition, $350 million of deferred
acquisition costs are associated with the
business, mainly as a result of high corn -
missions and heavy outlays for things such
as blood tests and financial reports.
Mostly reflecting higher claims from
doctors and laywers, operating income in
individual disability fell 32% in UNUM's
first quarter, to $8.5 million from $12.5
million a year earlier. In the second
quarter, operating profit slid 53 %, to $6.2
million.
Part of the problem is that underwrit-
ing standards have fallen way behind the
times. And the times are changing rap-
idly.
UNUM hadn't figured, for instance,
that highly paid medical specialists would
see their incomes decrease, as increas-
ingly is the case under health -care reform.
The company also didn't anticipate the tax
increases that have been levied against
those in higher income brackets. It also
may have overestimated the strength of
the American work ethic.
"Some_ of the things we thought could
never happen have happened," says
Mohnkern.
The planned restructuring comes on
the heels of other changes, In March,
citing a rash of claims from women,
individual disability underwriters re-
turned to the gender -based pricing
schemes common a decade ago, under
which women pay substantially higher
rates than men and abandoned the unisex
rating structure that had become the
norm,
All these changes have occurreL,
against a backdrop of declining invest-
ment income foi• insurers.
t
